The URL can be used to link to this page

2000 04 18 CCG��1 OF T19� City Council Agendas are now Available on the City's Web Page @ www.la-quinta.org CALL TO ORDER City Council Agenda CITY COUNCIL CHAMBER 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting April 18. 2000 - 2:00 P.M. Beginning Res. No. 2000-31 Ord. No. 342 a. Pledge of Allegiance b. Roll Call Council Members: Adolph, Henderson, Perkins, Sniff, Mayor Pena PUBLIC COMMENT This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9, POTENTIAL LITIGATION, ONE CASE. NOTE: TIME PERMITTING, THE CITY COUNCIL MAY CONDUCT CLOSED SESSION DISCUSSIONS DURING THE DINNER RECESS. ADDITIONALLY, PERSONS IDENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY IS CONSIDERING ACQUISITION OF THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING. RECONVENE AT 3:00 P.M. PUBLIC COMMENT This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a "request to speak" form and limit your comments to three minutes. 001 Please watch the timing device on the podium. 0 ` CONFIRMATION OF AGENDA APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF APRIL 4, 2000. ANNOUNCEMENTS PRESENTATIONS WRITTEN CORRESPONDENCE REQUEST BY PGA WEST MASTER ASSOCIATION, INC. FOR CONSIDERATION OF STREET - LEGAL GOLF CART ORDINANCE. CONSENT CALENDAR Note: Consent Calendar Items are considered to be routine in nature and will be approved by one motion. APPROVAL OF DEMAND REGISTER DATED APRIL 18, 2000. 2. TRANSMITTAL OF REVENUE AND EXPENDITURES REPORT DATED FEBRUARY 29, 2000 AND INVESTMENT SUMMARY FOR THE QUARTER ENDING MARCH 31, 2000. 3. TRANSMITTAL OF TREASURER'S REPORT DATED FEBRUARY 29, 2000. 4. DENIAL OF CLAIM FOR DAMAGES FILED BY JOHN VANDERSLUYS, DATE OF LOSS, FEBRUARY 13, 2000. 5. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR AN ANIMAL CONTROL OFFICER TO ATTEND A TRAINING CONFERENCE GIVEN BY CALIFORNIA ANIMAL CONTROL DIRECTORS ASSOCIATION AND STATE HUMAN ASSOCIATION OF CALIFORNIA IN LONG BEACH, CA - MAY 3-5, 2000. 6. APPROVAL OF AN AGREEMENT WITH THE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS FOR THE VALLEY -WIDE TRAFFIC SIGNAL SYNCHRONIZATION PROJECT. 7. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 29657, NORMAN ESTATES II, L.L.C. 8. APPROVAL OF A REQUEST FOR PROPOSAL PROCESS TO PROVIDE PROFESSIONAL SERVICES AND CONSTRUCTION MANAGEMENT FOR CAPITAL IMPROVEMENT PROGRAM PROJECTS 98-19A, 98-19B, 98-19C, AND 98-19D, WITHIN ASSESSMENT DISTRICT 2000-1, INCLUDING THE VILLAGE PROTOTYPICAL STREET. 9. APPROVAL OF A REQUEST FOR PROPOSAL PROCESS FOR PROFESSIONAL SERVICES TO PROVIDE MATERIALS TESTING AND CONSTRUCTION SURVEY FOR CAPITAL IMPROVEMENT PROGRAM PROJECTS 98-19A, 98-19B, 98-19C, AND 98-19D, WITHIN ASSESSMENT DISTRICT 2000-1, INCLUDING THE VILLAGE PROTOTYPICAL STREET. O�w Page 2 07 4 10. APPROVAL OF PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE FOR PROJECT NO. 98- 16, FRITZ BURNS PARK FENCING. BUSINESS SESSION 1. CONSIDERATION OF TWO GRANT APPLICATIONS FOR THE SAFE ROUTES TO SCHOOL PROGRAMS: 1) INSTALLATION OF SIDEWALKS ON SAGEBRUSH DRIVE AND WASHINGTON STREET AND 2) INSTALLATION OF A TRAFFIC SIGNAL AT AVENIDA BERMUDAS AND CALLE TAMPICO. A. MINUTE ORDER ACTION. 2. CONSIDERATION OF AN ORDINANCE AMENDING CHAPTER 2.29, SECTION 2.29.040, ARCHITECTURAL AND LANDSCAPING REVIEW COMMITTEE, OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATIVE TO THE PLANNING COMMISSION A. WAIVE READING IN FULL AND READ BY TITLE ONLY. B. INTRODUCE ORDINANCE. 3. SECOND READING OF ORDINANCE NO. 341. A. READ BY TITLE ONLY AND ADOPT ORDINANCE NO. 341. STUDY SESSION -NONE REPORTS AND INFORMATIONAL ITEMS 1. CVAG COMMITTEE REPORTS 2. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (HENDERSON) 3 C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 4. C.V. MOUNTAINS CONSERVANCY (SNIFF) 5. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (HENDERSON) 6. LEAGUE OF CALIFORNIA CITIES COMMITTEES 7. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY (HENDERSON) 8. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE (HENDERSON) 9. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION 10. RIVERSIDE COUNTY FREE LIBRARY SYSTEM ADVISORY COMMITTEE 11 . RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 12. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (PENA) 13. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) 14. COMMUNITY SERVICES COMMISSION MEETING MINUTES OF MARCH 6, 2000. 15. INVESTMENT ADVISORY BOARD MINUTES OF MARCH 8, 2000. 16. PLANNING COMMISSION MINUTES FOR MARCH 14, AND MARCH 28, 2000. 17. HISTORIC PRESERVATION MINUTES FOR FEBRUARY 17, 2000. 003 Page 3 DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS B. UPDATE ON POTENTIAL MEETING WITH TORRES-MARTINEZ DESERT CAHUILLA INDIANS 2. CITY ATTORNEY 3. CITY CLERK A. REPORT ON UPCOMING EVENTS 4. BUILDING AND SAFETY DIRECTOR A. MONTHLY REPORT FOR MARCH, 2000 5. COMMUNITY DEVELOPMENT DIRECTOR A. MONTHLY REPORT FOR MARCH, 2000 6. COMMUNITY SERVICES DIRECTOR A. MONTHLY REPORT FOR MARCH, 2000 7. FINANCE DIRECTOR 8. PUBLIC WORKS DIRECTOR A. MONTHLY REPORT FOR MARCH, 2000 9. POLICE CHIEF A. MONTHLY REPORT FOR MARCH, 2000 10. BATTALION CHIEF A. QUARTERLY REPORT MAYOR AND COUNCIL MEMBERS' ITEMS 1. DISCUSSION OF MONTERO ESTATES SOUND WALL COMMUNITY MEETING - COUNCIL MEMBER ADOLPH. RECESS TO REDEVELOPMENT AGENCY MEETING RECONVENE AT 7:00 P.M. PRESENTATIONS PUBLIC COMMENT This is the time set aside for public comment on any matter not scheduled for a public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. PUBLIC HEARINGS 1 . PUBLIC HEARING ON CONFIRMING ASSESSMENTS IN PROPOSED ASSESSMENT DISTRICT 2000-1 (PHASE VI) ORDERING THE PROPOSED IMPROVEMENTS TO BE MADE AND DESIGNATING THE CITY TREASURER TO COLLECT AND RECEIVE MONEY. A. MINUTE ORDER ACTION. 004 Page 4 2. PUBLIC HEARING ON TRACT 27519, REVISION NO. 2 TO ELIMINATE A CONDITION OF APPROVAL REQUIRING EXISTING EUCALYPTUS TREES TO REMAIN ON SINGLE FAMILY LOTS 38 - 42 AND AMEND THE FINAL MAP TO ELIMINATE A CITY LANDSCAPE EASEMENT FROM A 70 LOT SINGLE-FAMILY SUBDIVISION (ALISO DEL REY) LOCATED ON THE EAST SIDE OF DUNE PALMS ROAD AND SOUTH OF DESERT STREAM DRIVE. APPLICANT: CENTURY- CROWELL COMMUNITIES. A. RESOLUTION ACTION. 3. PUBLIC HEARING ON TENTATIVE TRACT 29624, A REQUEST TO SUBDIVIDE 2.44 ACRES INTO 10 SINGLE FAMILY LOTS, THREE LANDSCAPE LOTS AND A PRIVATE STREET LOT. LOCATED ON THE EAST SIDE OF ADAMS STREET, APPROXIMATELY 360 FEET NORTH OF MILES AVENUE. APPLICANT: WORLD DEVELOPMENT. A. RESOLUTION ACTION. ADJOURNMENT DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, California, do hereby declare that the foregoing agenda for the City Council meeting of April 18, 2000 was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros., 78-630 Highway 111, on Friday, April 14, 2000. DATED: April 14, 2000 JUNE S. GREEK, CMC/AAE City Clerk, City of La Quinta, California The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. Page 5 WRITTEN CORRESPONDENCE ITEM: PGA WEST MASTER ASSOCIATION, INC. P.O. BOX 1516, LA QUINTA, CA 92253 (760) 776-5100 FAX (760) 776-5111 March 21, 2000 Thomas P. Genevose, City Manager City of La Quinta P. O. Box 1504 La Quinta, CA 92253-1504 Subject: Request for Consideration of Street -Legal Golf Cart Ordinance Dear Mr. Genevose: The purpose of this letter is to request that the City of La Quinta consider adopting an ordinance to allow the use of golf carts on city streets. We believe this will be important in the future for La Quinta resorts so they can remain competitive with resorts in the other desert cities that already have street legal golf cart ordinances. Allowing golf carts on public streets is also a smart environmental move and embraces a developing trend in the Valley. Using golf carts is an energy efficient method of transportation, will provide a new opportunity to link the existing La Quinta downtown area with new development and is an enjoyable method of transportation which many people prefer to an automobile for short trips. The City of La Quinta should be a leader in resort development in our area. We believe the immediate passage of a street -legal golf cart ordinance is essential to ensure that pathways are planned now to connect existing development with future expansion. We would appreciate the City's consideration of this request since we believe it has significant long-term benefit for our entire community. Sincerely, PGA WEST MASTER ASSOCIATION, INC. For the Board of Directors 1101 I. WON � M Feffl IS 1 T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: APRIL 18, 2000 ITEM TITLE: Demand Register Dated April 18, 2000 RECOMMENDATION: BACKGROUND: Prepaid Warrants: 40678 - 407061 40707 - 407181 40719 - 407261 Auto Mall Cks} Wire Transfers) P/R 4771 - 48431 P/R Tax Transfers', Payable Warrants: 40727 - 408531 FISCAL IMPLICATIONS: Demand of Cash - City Approve Demand Register Dated April 18, 2000 Falconer, Finance Director AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING 16,717.09 2,515.00 8,574.31 40,930.26 770,242.82 98,124.60 27,732.11 CITY DEMANDS $1,473,190,51 579,742.93 RDA DEMANDS 71,388.61 $1,544,579.12 $1,544,579.12 $1,473,190.51 007 CITY OF LA QUINTA AUTO MALL BANK ACCOUNT TRANSACTIONS 3/8/00 - 4/5/00 CHECK # 1022 STAMKO DEVELOPMENT $40,930.26 TOTAL TRANSACTIONS $40,930.26 CITY OF LA QUINTA BANK TRANSACTIONS 3/30/00 - 4/12/00 3/31/00 WIRE TRANSFER - PERS $12,817.60 3/31/00 WIRE TRANSFER - CIVIC CENTER BOND ISSUE DEBT SVC $652,575.22 4/3/00 WIRE TRANSFER - MUSEUM ACQUISITION $104,850.00 TOTAL WIRE TRANSFERS OUT $770,242.82 000 3 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 3:17PM 04/13/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 40727 04/13/00 &01050 BUILDERS TRIM & DOORWAY 100.00 40728 04/13/00 &01051 CERAMIC TILE WORKS INC 50.00 40729 04/13/00 &01052 CHERISE SONDERMAN 8.00 40730 04/13/00 &01053 DEBORAH ALLEN 16.00 40731 04/13/00 &01054 MARY DOWNEN 129.00 40732 04/13/00 &01055 HATTIE JOHNSON 29.00 40733 04/13/00 &01056 RJT HOMES 1850.00 40734 04/13/00 &01057 GLADYS SMITH 25.00 40735 04/13/00 &01058 TROLL-WOODPARK DEV 225.00 40736 04/13/00 &01059 FLORENCE BROOKS 58.00 40737 04/13/00 &01060 SHIRLEY ISAACSON 20.00 40738 04/13/00 &01061 ANNETTE MC CORMACK 15.00 40739 04/13/00 &01062 EDWARD MOGAN 150.00 40740 04/13/00 ACE010 ACE HARDWARE 1199.07 40741 04/13/00 ALC050 BOB ALCALA 341.39 40742 04/13/00 ALP100 ALPINE CABINET 1117.81 40743 04/13/00 AME015 AMERICAN PLANNING ASSOC 441.00 40744 04/13/00 AME040 AMERICAN HUMANE ASSOC 99.00 40745 04/13/00 AME200 AMERIPRIDE UNIFORM SVCS 105.67 40746 04/13/00 AQM100 AQMD 12.60 40747 04/13/00 ARRO10 ARROW PRINTING COMPANY 58.19 40748 04/13/00 ASCO01 A & S COFFEE SERVICE 326.00 40749 04/13/00 ATT075 AT&T WIRELESS SERVICES 307.31 40750 04/13/00 AUT030 AUTOMATED TELECOM 374.45 40751 04/13/00 BAL150 ART BALLOY 1008.00 40752 04/13/00 BOG100 SHARON BOGAN 285.60 40753 04/13/00 BUT010 RICHARD BUTLER 535.01 40754 04/13/00 CAD010 CADET UNIFORM SUPPLY 232.14 40755 04/13/00 CAL015 CALIF BUILDING OFFICIALS 150.00 40756 04/13/00 CDWO50 CDW GOVERNMENT INC 4240.00 40757 04/13/00 COM007 COMPAQ COMPUTER CORP 44296.06 40758 04/13/00 COM015 COMPUTER U LEARNING CENTR 693.75 40759 04/13/00 COM020 COMPUTER PROTECTION TECH 926.66 40760 04/13/00 COM040 COMMERCIAL LIGHTING IND 1406.18 40761 04/13/00 CON010 CONRAD & ASSOCIATES 879.00 40762 04/13/00 COR010 CORONA CLAY COMPANY 862.00 40763 04/13/00 COS050 COSTCO BUSINESS DELIVERY 1082.71 40764 04/13/00 DES011 DESERT CITIES GIVING TREE 90.00 40765 04/13/00 DES018 DESERT ELECTRIC SUPPLY 18.86 40766 04/13/00 DES021 DESERT CREATIVE PARTY 476.00 40767 04/13/00 DES051 DESERT SANDS UNIFIED SCHL 60.00 40768 04/13/00 DOU010 DOUBLE PRINTS 1 HR PHOTO 13.48 40769 04/13/00 DRE100 DRESCO REPRODUCTION INC 172.75 40770 04/13/00 DRU100 DRUMMOND AMERICAN CORP 150.23 40771 04/13/00 EAG100 EAGLE/HOUSEHOLD BANK FSB 53.83 40772 04/13/00 FIN050 F.I.N.D 60.00 40773 04/13/00 GAT020 GATEWAY BUSINESS 2950.21 010 AN ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 3:17PM 04/13/00 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK NUMBER CHECK DATE VENDOR NO. NAME PAYMENT AMOUNT 40774 04/13/00 GCS010 GCS WESTERN POWER & EQUIP 2425.42 40775 04/13/00 GUM050 BRAD GUMMER 1606.50 40776 04/13/00 GUY100 GUYS & GALS UNIFORMS 1217.58 40777 04/13/00 HAR100 JOHN HARDCASTLE 27.84 40778 04/13/00 HEN050 TERRY HENDERSON 152.01 40779 04/13/00 HEN100 HENRY'S GLASS CO 174.24 40780 04/13/00 HER010 JERRY HERMAN 207.69 40781 04/13/00 HIG010 HIGH TECH IRRIGATION INC 577.64 40782 04/13/00 HOA010 HUGH HOARD INC 232.50 40783 04/13/00 H00050 FAYE HOOPER 125.00 40784 04/13/00 HOP100 NANCY HOPKINS 31.50 40785 04/13/00 HOR100 DODIE HORVITZ 46.72 40786 0-4/13/00 INLO75 INLAND EMPIRE ECONOMIC 2500.00 40787 04/13/00 INT015 INTERNATIONAL CONFERENCE 16.03 40788 04/13/00 JOB020 JOBS AVAILABLE INC 198.72 40789 04/13/00 JOH2O0 JOHNSON POWER SYSTEMS 403.65 40790 04/13/00 JPRO10 JP REPROGRAPHICS 6237.54 40791 04/13/00 KEL010 KELLY SERVICES INC 2162.23 40792 04/13/00 KIN100 KINER/GOODSELL ADVERTISNG 31657.94 40793 04/13/00 KIV100 KEIKO KIVRIZIS 215.60 40794 04/13/00 KOR050 KORVE ENGINEERING, INC 277427.17 40795 04/13/00 LOW100 LOWE'S COMPANIES INC 262.11 40796 04/13/00 LUN050 LUNDEEN PACIFIC CORP 49924.42 40797 04/13/00 MCDO10 MC DOWELL AWARDS 63.05 40798 04/13/00 MIR020 MIRACLE RECREATION EQUIP 174.56 40799 04/13/00 MOM100 MOM'S GAS STATION 904.83 40800 04/13/00 MUM100 MUMBIL 250.00 40801 04/13/00 NES010 WALLACE NESBIT 675.00 40802 04/13/00 NIC101 NICKERSON & ASSOCIATES 4387.50 40803 04/13/00 OFF005 OFFICE DEPOT INC 180.96 40804 04/13/00 OLI100 OLINN MESSAGE CENTER 83.94 40805 04/13/00 OUT100 OUTDOOR SERVICES INC 100.00 40806 04/13/00 PAG100 PAGING NETWORK SAN DIEGO 43.04 40807 04/13/00 PAR200 PARK WEST LANDSCAPE INC 4518.75 40808 04/13/00 PRI020 THE PRINTING PLACE 996.70 40809 04/13/00 RAL050 RALPHS GROCERY CO 64.92 40810 04/13/00 RAS020 RASA - ERIC NELSON 1515.00 40811 04/13/00 REG048 REGENTS UC RIVERSIDE 365.00 40812 04/13/00 RIE200 PAT RIENSCHE 665.00 40813 04/13/00 RIV083 RIV CNTY INFORMATION 420.00 40814 04/13/00 ROS010 ROSENOW SPEVACEK GROUP 52075.65 40815 04/13/00 SAX100 SAXON ENGINEERING SERVICE 490.00 40816 04/13/00 SEC050 SECURITY LINK/AMERITECH 453.36 40817 04/13/00 SHAO10 SHADOW PALMS GARDENING 150.00 40818 04/13/00 SKI051 SKILLPATH SEMINARS 298.00 40819 04/13/00 SMA010 SMART & FINAL 194.63 40820 04/13/00 SMI010 MARILYN SMITH 41.05 40821 04/13/00 SMO010 DONNALDA SMOLENS 354.50 40822 04/13/00 SOL100 SOLAR MASTERS 96.34 O11 5 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 3:17PM 04/13/00 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 40823 04/13/00 SOU003 SOUND IMAGE 360.00 40824 04/13/00 SOU004 SOUTH COAST AIR QUALITY 179.10 40825 04/13/00 SOU007 SOUTHWEST NETWORKS, INC 40558.11 40826 04/13/00 SOU010 SOUTHERN CALIF GAS CO 693.31 40827 04/13/00 SPI010 CRISTAL SPIDELL 13.76 40828 04/13/00 SPRO10 SPRINT 779.36 40829 04/13/00 STA045 STAN'S AUTO TECH 607.21 40830 04/13/00 STA050 STAPLES 176.69 40831 04/13/00 STE150 STEP OUT 50.00 40832 04/13/00 SUN050 SUN BADGE CO 148.98 40833 04/13/00 TIM050 TIME & ALARM SYSTEMS 974.00 40834 04/13/00 TOP010 TOPS'N BARRICADES INC 1183.64 40835 04/13/00 TRA020 TRANSAMERICA INTELLITECH 140.74 40836 04/13/00 TTI100 TTI NATIONAL INC 7.80 40837 04/13/00 ULT100 ULTIMATE INTERNET ACC INC 20.00 40838 04/13/00 UNI200 UNITED RENTALS 8466.00 40839 04/13/00 USB100 US BANK 1450.50 40840 04/13/00 USO100 US OFFICE PRODUCTS 1161.90 40841 04/13/00 USPO10 U S POSTMASTER 114.00 40842 04/13/00 VAN020 DENNIS VAN BUSKIRK 25.20 40843 04/13/00 VAN075 VANDORPE CHOU ASSOC INC 2400.00 40844 04/13/00 VER010 ROMANO VERLENGIA 496.21 40845 04/13/00 VID050 VIDEO DEPOT 30.00 40846 04/13/00 VIL200 VILLAGE PARK ANIMAL HOSP 150.00. 40847 04/13/00 VON010 VON'S C/O SAFEWAY INC 14.97 40848 04/13/00 WAL010 WAL MART STORES INC 462.20 40849 04/13/00 WIL035 WILLIAMS TILE INC 64.65 40850 04/13/00 WIS020 WISE MAINTENANCE & CONST 900.00 .40851 04/13/00 XER010 XEROX CORPORATION 139.67 40852 04/13/00 YEA100 E.L. YEAGER CONST CO INC 2008.14 40853 04/13/00 YOU100 YOUNG ENGINEERING SERVICE 875.00 CHECK TOTAL 579,742.93 012 6 z 14 N M 14 N M V LO M ._4 N 9 '4 O E. z O O M a U In In In r r r r r r r o 0 O W E C a s OG F E El E- E- H E F E E. F E. m Ln 0 0 0 0 0 0 0 0 0 0 0 0 N E.O O O O O O O O O O O O E W w CDN o co t0 01 01 O 0n Lf)N co v� CD O O .-1 N N N 04 In N '-I >1 O .-7 .� CD 00 N a 0 0 0 0 0 0 0 O o O o 0 0 0 0 0 0 0 0 0 0 0 a 0 a 0 0o W ID a rn rn 0 un W in 0 0 W O w N z ri > N N In N .'f'., N In N > �-+ > F >+ H 'i ul m E N ' O O a Cl) w M w w1-4 w D G+ o H H w w a a a a a a W U U a U O V E+ w w V .1 v i .4 .4 U .4 a 4 U =1 .7 .7 z .1 U .7 .7 W Wa Wa >a Ha Oa Ha Ua Ea Ha Ha a (Az z E4 z E E .7 E W E+ W E E+ D F4 ►7 E+ M E. u) F W O H O H O O O 1- O O O z 0 04 0 O O O En O z W H O F. En H O F U E-» U E. a F a E E E E a E a E. H O F DM H O x W .] O O W a x H (ll ul a aC a a s a s w a a s w a U a .a a a s U a U O H O O O O O O O O O O O > a o o am a o am o a am ❑ o am 00 ❑ a am a z U z z z z z z z z z z z z z z z z z zzp z z z zz ~ w 41 > k. > H > Cv > > [.. > [aa > Gv > w > > Gv > Gu ❑ w a a� a a a a a a a w w U W O N 1-4 ❑ a N 1-4 O W -- N > I > O N M .-4 z z z m O M t0 M v N H a H D N c M t0 N 1 O O H z O O N 0) N In u) H ,4 a z a a m w m a I O O w E a 0 O o o a o ao o In o O o w o 0 0 0 u) o -4 0 c O o O CI O O O O C' O M o M O O O c c c r c E+ Z O o O o 0 O O O O O O O D O O O O O O 0 0 O O O O O O O C. O O O o O O O O O U a o 0 0 0 0 O O O o o O o a v a H 0 0 En o ❑ a z p z U w a a o a z w z z F a a8 a F H o a w x H GO to U Ena p❑ H i ..4 z MH 0 W of S W W H a U w x o E 3 U N w r H w a z W a a H N .a F a o wH o `0o � s m 1% H F a o z a ❑ o w x w a h a a a x z Cl) ❑ U U ❑ x a C7 H t.� U) a L.,z z O > o -4 N M c u1 10 r O Cl o rl D u� t0 t0 O N o 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 o O 11 0 U E-E 1-4 '-I .--1 14 .-a .1 14 1-1 1-1 i U H O O O O O o O O o O O O a U W a w w w w .a a w 7 M a 0 1D r M M O M V 0 W m M O W c �z aG O H r1 N N N N M M E z 0 0 M N m c U 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 r r 1n O W E. 11 .-1 '-1 r1 rl rl .4 O O o a a a a a a V• a a a w E+ E+ E F E E+ E E H H E H E4 E H H F E E H H EE H E H E-E a a m LO O N r ri W rl O CO M N OD U) V M LO V M M r1 M N m -W O O% 11 N E O N 7 N m r. l 1. In 7 7 O1 O O 01 v 1D r. tD N M. O1 m O M OD Z F.W Z O. V M 1n N N V' w m OD M tD In V' N 0% m V• O 1n O 0) Co tD 1n r D 1n M r (n N M m M N 1i 1 V' N H U) r M H W r %D OD m 01 N 'I 'A >+ O H 14 r1 N .-I H aa' 0 o r rn O O 0 M In O (n r+ rt u) rn a r1 H (n r1 D4 a W a W a o E. o o a w E°. a p H H a a U) a U) U] m m m m m m m m m m U] m m m m m m m m m a H m a a o ff o o w w w w w w w w w w w w w w w w w w w w w w o U a o a > a 0 Q 0 H H H H H H H H H H H H H H H H H H H H H H Q D w Q G4 z U z z z a a a a a a a a a a a .a a a a .a a .4 a .a a A z a z z H m W D W D1 4L D1 W W aL D1 04 W D1 LL W LL 4L fL W CL W tL D+ D+ 911 W H ,?. W IM W o > w> w w CL D w D D. C4 Cl.w w w 4L to w w 04 w a w w W w M w> m a> 8 a D m m m D m D m D m D m D m D m D m D m D m D m D m D m D m D m D m D m D m a m D m z H U m 3 W W U W H O a O W > I > R1 V' u'1 01 N a m w O o .-4 m m r M V' 0 0 N r v r1 w '-I Z Z E OD m V' N N w r OD O Lo .--1 N N M O H 1D w m M 01 01 OD O H O H D O N N O N M O O O O M N N M M 0 M M M N O W M O N H Z In .--I r1 ri rl .-/ r1 rl rl rl O 1-I rl O O 11 O O o H rl O O O %D 0 V w ko w kD w w lD m %D lD w w lD lD lD w w w m w %0 w r1 N a z a a Do w a0 x O o w E-F a I r r r r r ui r M r r r M r r r 1D 1n r r r 0 0 N O O W Ln cr V' V' c c N V M V c V' M c V• V' •a N c V' V O O M O O c OD m m M OD M CO OD OD m OD m OD OD M ID m m m M O O of O O D r M M M M M M M M M M M M M M M 01 M M M M M M O1 N N z M O o O O O O O O O O O O O O O r1 O O O O O O O 0 LO r lD r r r r r r W r OD E Z O M M V' M M M M M M M M M M V' d• r-1 V' M M M r r N N N D O U1 u) N 1i1 In u) N u1 to Lo u) U7 If1 ul u) 0 u7 U) to Ln u) U) O O o O O C C V' V' V' V' C C V' C Ar V' V' V C' 10 V' -W V' V' ni M N N r1 U U r1 H r-I 4 r1 -4 r 4 H r1 H r I H H -4 r1 H r1 .4 r1 14 rl a O O O O O O O O O O O O O O O 0 O O O O O 0 0 O O O r/ rI .-1 rl '-I 4 rl A r-I r-I .--I • 4 r1 rl rl .--I In .--4 rl -1 '-4 r1 r-1 e4 r1 r-1 M O O m a E. a W F m d a s a H w a O o w U O £ 3 Q w a 3 a w U a a 3 a x W U a a 3 a x W U a a 3 a x w U a a 3 a x W U a a 3 a W U a a 9 a x W U a a 0 a x w U a a Q aQw W U a a S DQ' w U a a 9 a x W U a a 3 a W U a a 3 a x w U a a Q a x w U a a Q a W U a a 3 a x w U a a 3 a x w U a a 3 m W U a a 3 z x w U a a 3 a w U a a 3 a ` W U a a 3 a w w v a a .] U Q w o DD s o0 4 a L Q H m m o a a0 a z O D > N %D O 1-1 O 11 O H O H O �4 O H O 11 O H O H O 14 O 1-1 O H O H O H O H O 11 O H O H O 11 O H O H O 11 O LO O O u') 0 O >+ O O O O O O O O O O O O O O O O O O O O O O O O 0 ri O F U H a U r-1 o ._, W U a W U a W U a W v a W U a W U a W U a W U a W U a W U a W U a W U a W U a W U a W U a W U a W U a W U a W U a W U a W U a W U a U a a U 4L s a s a 014 8 z %D r u) m y r LO m o w r m m O m H N N N N N H 9 O E z 0 0 M M a x U u) N Ln r o r o ut r r o 0 0 Lo N o � O w E+ O O O O H O '-I O O O V' V' V V' V' v V' V' V' v r1 PO E F E E E E F E F F E+ F E+ E E F E a a m N O O O N u7 O m O O o m O N u7 m fV O N F W z N m m N M N m .m w m V' O N M %D )n m E O O M ON u) LO u) m (n N m N r V m V' O :1+ O N N H '-1 H N O a rl a o o r o m o rl LO m o o m � .-1 o M a• r a m u) N m %D r a .-+ a E m N N o r H cT En .--1 M M M U z a U U U U > m N 3 x a Ea x a F a a a a W w a w W w W A a 4 4 -, 4 4 a 4 H H 4 z z z z rC 4 z E m h E. E- E- m E 4 E. a a E O O O O E a m E O O ll1� 0 0 0 O z 0 O w a 0 x x x x 0 H a O w H E. w Da E. H F E+ O E E+ a a E 4L QL OM W E. 4 W E a O F H H E. H D M O H Ow o o Qo z0 Nm o aaao> a Wscr>no U 0 ' 00 ❑ ❑ U A H❑ W W❑ a❑ x In D z C4 U z C4 w W z E- u) z z H z E Z W W z D D m::) z a U a z a H u) w Po c0 w H W u) u) W a W z W [v Cv w a a A A w w W W E w > > 0> E E> H> a Ca o fa o > a w a w a w a> w U a a a 0> a N z m ❑ w E w z w a ❑ a a U U U U U U w U w H W w U W N M H A O . a w %D rn 1D u) cr m rw lD r 0 m w m m m r > I z > z W E m M O m M O m M O r M u1 V' 0 V' ut m M m M r N N M r N H A H o CN N M M u) 1 m O N M tD rD O O H 2 u) u1 O 1-4O r N r r .- o ff O O o VI u) O N N H M N N H O H H J4 4 z a RC m W m a 1 O o w E - a O O O c c O O O O O O O O H H O N W O O O M O O m m Wko D tD m W O O O W to w O O m m � �O tD w % � to ��%0 %D N m r m m .-1 H en M o uY Ln Lo H H uT m z o O Ln O O O M M M M N N M O �D 10 to r r r lD ko lD ko w �o E+ z N H M N r '.7 O O u) O u) O u1 u) u1 u) u) )A u1 u1 u7 u) u1 O c V M N M Vv c H -4 H H H H M M H N U U a o 0 0 0 0 0 0 0 0 o 0 0 0 0 0 o o H -4 1-4 H H H H H H H H U U m u1 W W W En uu)i > > W u) N M a En V U H H co 1-4 0 z z O O U a s W w w w o 0 0 u') H H W E. E. W W fn m in rn U U U D, z z z H H u] m W W W a z z z m m w w a s .a s O O H W W w N N 0 W W W 1 a s D F W W W w w w E+ E E+ Fc D, m x w w z E. k. a a A a WW W 0mZ RL 0 4a U U Q U w a w OO H H H H F F E+ a >� Ot H H H H H 3 u) u1 £ 00 4 a a s a a s ❑ O F E E E+ 0 0 0 w 4 a O W W tea' W Ad W W tea' a a w w w w w w a E+ E a E a F a En z a a a a oc a� a a F W 0 u7 -4 O O O O O H u) u1 In Ln O O O O m H H O O O H 0 o 0 r r r r M M M ul 0 >+ O O 0 N N H O O O O O O O O O O H o U E W Ada W W �a W W �a a U U E E+ F E E+ E a E a a f a � � a a a s a a a a a c`to 9 z N N r m v M M N tD r v O M 11 O E z o ' 0 M v x v U rLO o 0 0 0 0 0 o r o 0 0 r r o O W E O H O O O O1-4 v v -W -W v -W a -W a s v W E 4 m E E E E F F E F F F F E E F E E. E. Ow a m Ln 0 H Ln O m N ID M O O O N E. %D O kD O 01 r N U) O O O N m r O %D Ln w z N U) tD r (1 N 0D r O O O v M O �D r z D m M N m N kD H U7 v 0 m N 0) O N Co >� O N N 1-4 m v 01 M %D 01 c N 1 m N O O U) �O O tD O H O O O r �D CC) Ln Ln N O W O w M �D CD m U) M M U) F v m O1 N O N a Ln N H z N N kD ON z a a z a a a U) m a 0 W w w a 0 0 a a U a a w a O a W `�'a a a a z a F RC E. a .] R F 4 D E.O 4 F U Q F 0 0 Q E a F 4 E 0 O 0 0 O 0 z O a a O O 0 W H E. a E-E a E E+ a E+ 0 E4 D D E a a E. E F H a.. a E a W a m V) UJ U1 UI U] a x a � a a a a E. 0 a 0 a y 0 H a 0' D 0 .] O 0 a 0 W 0 E E 0 0 z U z a z w z O O O O O O z w z 1-7 E. z D D z a s z z .7 H m W E+ W > W w Da w G. w [.. W m w .7 z W a a w E+ E W w a w > UI > > H H H H H H > '}.."' > H > }'. }.. > M M > U1 > a z 9 z z z z z z w a s O O z z a D m H F D D D o 0 D x c. U U H H D m w w H q a r rn E+ 0 W m o M r a o > 1 > m o w o N v v v v 01 O U 0 z z m m 0) 0) m m 14 M 0 H r !D H O H M m M (n M M m %D O r M H H z N N v v N N 0 a o m e-1 q en M M fn M M m m y r u'i O H D4 4 z a 4 m w m a 1 O O r� F a N - O O O O O O O O O O 0 0 N (N r r W 0) O O O O O O O O 00 00 MCA O v m U) O O O O O O O 0 o O O O N U) 1D m D rn r r r r r r r 0) to U) Ln N 0) 01 01 M z O M 14 14 1-4 In N U) Lr) O O O 0 1D \D %D %D %D %D 1D 1D lD m m m m %0 kD %D r E z N M r r1 v M v v M N N r v D O 0 O m m U) N N ul In U) U) Le)m Ul Ln U) O O 0 N v M M v v v v m M .-i M H H N N m M v v U U -4 rt 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a a m E F x a z z U In H H U U E a a aa a a H a s 0 z � M a D, a a a a ts. L) U 0 0 z z O z o a a a a a a w z z U U H H H H O D D D D D D O H H Z Z F F Lf) a a V) V) V) V) V) U) 0 E+ F a W a W GG Q fL' a U W x C7 w EO a. H W W D D a .4 a Q E 0 0 0 0 0 0 0 Z E a s a �t c� 0 w r=. w w w w a �d �a o 0 0 0 a a4 W E a z O m R1 H z H z H z H z H z H z H D w w U U a s a H CO H 0 D D D D D D m >> W w W U 4 D z a O O Oi a E F E a >+ a O r.0 E E F F F E &. 0 (D 4 4 D D D W 4 a a x w w w w w w H a s a s a -4 O sC U o o 0 0 0 0 a 3 3 E 66 a o x H a a a a a a a o 0 0 0 0 0 m z rn a U U U U U U U U U U U U U U U E4 w W z 0 > o 0 0 0 0 0 0 0 u') o o r r U) n o 0 D O 14 -4 H H rl 14 �4 r4 U) LO 1-4 ri N v 0 O >+ H O 0 0 0 0 0 0 O O O O O O O O o U E 0 E+ 0 0 0 0 0 0 .a 3 3 E £ `� U H O D < 4 4 Q a' Q a' 0 0 O O O O O O 4 U m In U U U U U U U U U U U U U U U 10 z ''1 N m (n In \D r m m m O C rl N N M V a H C ri H 14 H 1••1 N a N N 9 O E. z O 0 \ M v L) 0 Cl r o u) Lo in Ln Ln r r o r r o r O W E H H O r-1 O O O O O 'O O '-1 O 4 E a a m P •a F e• E c E c F c H H H H v E c• E c E cr F Er F E. E a a OD m 0% O O O r r m O1 M r O m Ln N E ID m O O In M N m O O C r z E. w z O r 01 N m 0) 0\ M Of N O m l0 O M N •z D M m r tD N uN 0% w N 01 .-1 r >4 0 N M m OD a m O O .-1 O W O O m i o o r O m o o 7 %D m N N O CD %D O M O r w m m + r w rl V m m O v rn rn z \ O O H M F U \ D H a w a a a w a a z a a a a a a a H a a U a a a z E. E E E. a E. a F E H F W. E. E. O O H O O O E. O O a 0 m 0 O W H E+ ❑ E+ E F+ z F E+ E+ D E H El OU H W m m D: a d H a m m m m m m o4 m m a F W N a P4 Cl) O H W W O O E O w W W W W O O W O H O E O O W > a' H H 0 .1 ❑ o H H H H H W in .l ❑ H ❑ z in H ❑ m ❑ H z U a a z a z a z a a a a a w z a z a z a z a z o z a H m a a W D w w w a Cl. a a a M w D w a w w H W E W a w a D. > z> (D > a s D. a a m> z> a> > U> O> a 0 z� D D D O D D z D o a x ❑ cn N= a m m m 0 m aG a m U m W w U W 1-4 H .-I H o a O 0 O O O 0 1 0 W N M I 1 1 1 1 1 10 a �D > I > W O r N N N N N W v' N CD O z z z m r r W O O O O O N Cl) N 0) (n H ❑ H D H 'A C' m %D w %D w %D O m 1 01 1-1 H z r-I r-I Cl) %D V' d' O r kD o O O .-/ Ln r r r r r c 1n O M m H x a z a a m W as a � o 0 a E+ D: r r kD r O M .--I N O O O O CD O O O W C' w N M O N O O O 0 O O O O O m m m Ln N O m m m O O O O O O O O D M m Ln H H M M m .-I M 1n rn r (n en M z O O O N O O O O O O kO O M H O O E z Q M M N N r rn N D Ln 1n 1n o N 1 a) O n V) ul LO o O -W V 11 N V m 11 rq .-I v M 04 N N V' U („) .-/ r-I H .--1 '-4 `-1 1-4 14 14 H a O O O O 0 0 0 0 0 O O O O O O O 11 rl r-I r-I H w a 0 o a a a w as a a L) o U z z w w w w w w E N m O z H H > > > > > > a >+ x H H H H H H H U a E ❑ a U LD In r a s .a .a .a a z a a w z M z z w z w w w w w w H D a H a o ❑ o ❑ o ❑ ❑ H m a EN x O F ElE- w H F In x x H E m m m m m m U U W z H U a (7 CD U O m m m m m m H > D D a H H o U w w w w w w m z H m ❑ a s m z z z z z z W E+ E m E 0 I m H H H H H H H U a ❑ z w a .] .] a a m m m 0 m m E W W Z W E a s a D D D D D D a a z H H w U CO m m m GO m U w U m a D a s a O O O O O O E F F E+ W 0 d WW W a❑ GL' O F F F H H F W W W W CO m a s O £ z a m m m m m m m m m m D �a a o 0 0 O O 0 0 0 0 0 0 w w w W 0 m z U U U U U U U U U U 0 0 0 0 ❑ ❑ E. F. w z 0 > 0 0 0 - O o 0 0 0 0 0 m 0 0. D v -W ri 1-1 o In In In 1n o . -1 1-4 N ul r1 O O i+ O O O O O O O O O O O O O O O . -1 U E+ x z z m m m m m m In m In m D W U H 0 0 O 0 0 0 0 0 0 0 w w w W 0 x a U U U U U U U U U U U 0 0 in o in 0 z v U') m O 'i N M C' a% Ln N N V' N N N N N V' N fL O H z 0 0 \ M v U o O r r o Lf)u'I 0 o u1 O W E �--� O O .-� 0 0 O 0 O O O Q -w c c e4 er v a a � v- -w sr � Q m F El H F Hp E. F E F H F H a a m (n M O '-i N O m V O H N E N m LO m %DtT N N %0 � W z O M O D u'7 t0 N N O H N r m r Lo O .--4 01 Vr \o N e-1 M N N rl rl �Q M M M 0 .-I N O m c ri c r N m O N C L� L7 m O N N O M O O u) %Q r r N a' E- r- LO Lo to N (14 0 ri N Lf) r W o) V' to CO N rl H z N N .-/ W .-1 H x z a a a a a0a a cr) a a s a a s a U a a Q Q Q H Q >� Q H Q Q 0 Q Q H Ci Q Q a z E+ E. E. a E+ m E Q E+ E. E - F Q4 a E+ F a O O O O F O O a O O F. O O PG \ O 0 W H E+ E+ F z F a E+ W E+ 1% E z F H Q W E+ E+ U U d OU W H W a fn d m a U aG E+ a oz H W 0z o; \ a a a O H 0 W O (4 0 0 D O x 0 L) 0 0 w o w 0 w 0 \ > G: 0 H q H 0 a 0 o. q W q D a 0 U' 0 U' a Q a a a w w W w D w O w w w F w rah w w w w> w a w > H cn w > Pai [4 > P4 > z > U > W > N > �£ H > a > a Q > > 0.' O fad+ ul m V1 Q N M H Q f .i E PG E W [,+ U W M H q [L r 0 ur) O W i Lo C iA > I > m a' %D � O to M H z z .i. N r N r 'i %D H q H D M o N .-I O L/ H z O M r N N H q Ln 'i .-1 Y. N Ql H �Y� Q z a Q m W m ac i O 0 C H x r o 0 o rn N o 0 0 0 0 0 w c o 0 o c rn o 0 0 0 0 0 m m LO o 0 0 0 0 0 z D M M Lo u) m rn r r r r .i r z O 0 ID Lo O M M M N M r r ID m ID to %D to t0 ID �O E+ z M r N .--1 '-1 M M N I-i H D �(1 v) o u) O v) LO N 0 0 N O 0 c M N / N N M M 1 .-I N C U U Q o 0 0 0 0 0 0 0 0 o O o 1n '-1 r+ .-i .-i ri w m H U] D a w a a w o to M. o m a u)w r0z O Ln co w 00 z a O O Q a D ma' w H u) a ai z w o w w a c n. a Q 0 m H z x q N m a x x m x Q D 0 \ Q w a x yay a a s Oq H a U D O w w w W m z o w w m ch h H F x h H 41 w z 0 > o 0 0 0 0 o 0 o 0 o o o O C) O o O N o O O 0 M O c H O Y� U H D U' O o z O E+ O 0 m O o m >+ a: O o z O z z O w o 1 U H aL Q H Q U D D Q W W W W 12 )c O 14 N M a %D r r 1n m ON o ao N 1n U') N U) 1n N N N U') N N m N O F Z O O f+) 1--1 \ r c x U an o 0 0 0 o r r Lr) o uO 1n U) r o W F U Q a1 v v a c c H v v c v c c S 4 f!1 E. F F E E F E E E F Er E E E a a m Ln O m m 0D O O O O N O M N In m N E+ O N 14 1 O 1n O U) r O W z O 1•-1 N V' O N Ln 1•-1 )o O )o m cn )o m U) m 1n m r to N (n V' O 1-1 cn O 0) i+ O r N 1 1 1 U) -1 a 1 N a 0) V1 O O O N O (1') N 1n E r r N 1n '+ to o w m M U) o r m N (n a o -1 M E O z N U') N .. - 1n .•1 z V1 H N 0] 2 aO z a) O H z E a a Ia- a a a a a s a a a a a a a a a w a s Z W H F a a F E. F F E E w E O O O W W O O O O O Z O E O Z O W H U E E fY. fZ F fY. I. a F F W E O F H E W E U H W .4 a m [n V] t.G ❑ ❑ a El f4 E 1x a x 04 F a: a a Ix W O H \ O W W W O z Z 0 U O U O W O m O 4 0 U O a O W > m a ❑ H H H ❑ O O In m in m ❑ U ❑ 0x ❑ U in �W,7 ❑ E+ ❑ H Z U w z a a a Z U U z rx Z a z 4 z w z H z O z U z a H O > W w w m w W E+ W E. W W W Im w a w W w a1 w > a1 m a > x x > m > w > a > z > ra > w > /x > a ❑9 m m m H H z z H W m o z m Cl) F u) v) O Q FC H H 2: a h W W UW m am ON H ❑ ai cn W V O> I > O c m 1-1 N O 'A 14 m m z z z .-4 c U7 1n O .-4 (D 1n 14 v) H ❑ H m m ON m V' c 14 0) r O 1•-1 H z (°) m (') r r I a1 O O V' ❑ V' V' V' N N 14 0) r m (1') H AL 4 z W r.0 m w r1 x I o E O O O O O O N N O N O O O O - W w O O O O 00 Ol ON O N O O O O - fo O coo 00 U) 1n O m O O O O O (n 0) 0) 0) 0) 0) 1y 10 1-4 (1) 1-4 (n z ('7 O O O N N O O V1 O U') V1 N O 1--1 l0 to %0 10 W W )o )0 W 10 )a to r E z O C V c r r N (1 H Cl) V V• N O O 1n U) 1n N to O U') U) O 1n O O N O O V' V' V m Cl) N N N r1 (`') 11 N V1 U U H r-1 1--I 1--I r1 1-1 1-1 1-i e-1 1•-1 1•-1 '-1 ri 1•-1 ri 1--1 1--I 1--I e-I 1-1 e-1 1-1 1•-1 .•� 1-1 ri 1-i e-1 U z z z H H H U z H W V1 O O O z w U E. 94 H ai (on C4h C7 W U U a a a a z z O N w a a m z Ix x 0z H H z EE w W W w H H H IL H H H z .�. w H x x x a s a a 0>4 E off H a U a z w U U U 4 4 O O O W F Q O ra H x w w w O O o x x a > z rz F F E x x x ❑ �a a U N a w 4 W 4 Px O a a x U x U x U x U x U w U z H ❑ w E+ m m z x a ❑ w H H H m m a 4 o z z O O a UI z h x x x x x G. z ❑ H H h 17 ri E W Z 0 > O O O O O O O O O 1n to O O O m 1ti U) O O r N O .1 O >1 O CD O a 0 0 0 O r-1 1-1 O a 0 O W N x O a O F U H a W C7 H C7 H C9 H Q O 0 O O O CL.0 O O 0 z E. z O O a O♦ /� i9 RC U x x x x x x x x x M H h h h 1 13 z W r W 01 O r-1 N M v' 0 W r 0) O H N M aW 0 %D r W m o H N M c In W p. O F 2 0 0 M H W U O O O 0 0 O O o 0 0 0 0 r r In In 0 0 In to In 0 In 0 In In to 1n 0 In ow E 00 o 0 0 0 0 0 0 0 0 O o o o o o 0 m E F E E E E E El E E F F E E F F F F F E F F E E F E F E F E a a W u� o lD M r M 01 M ra r m In v M o m r o ri o M r m m In o ri r M o rn N E. N N In m O 1' m y ri tD tD v W O H O In O M lD to .-1 v' O H �D M O v W z 01 H 01 lD r 01 v' v N N ri ri r v 01 m O M O W %0 r 0% N O .4 lD M O N M: O In r M W N m. A CO ri M H H %D m 0 1-1 N r-1 0 N 0 v W m 0 W W m 0 H �- O r M v' ri m W M o N r N N 00 H r m H m tD N v' M m m r W ri 4 ri H ri ri -4N M H a C M N r N O E V1 W W x x <I N %D H N F( a f1 a o N a U) h1 H. W W z En W H E. H E. H a ll H w -, -, a s z > 4 W a 0❑ W W N 00 E. >> a E O o g z E U) W W W k1 h E E+ m 9 U O H H a O U U U W 3 N 4 E E m w W w m m o z >> W a a a W a a s a a o o H H w w z o 4 a >> X a cn V1 m m m m m m m m W m RC 4 ❑❑❑❑ ❑❑ H H a F E+ z U U U U U U U U U F U U E+ RC a z U a Q > o o w w w w w w w a w w w w 0 >> 0 a s a z z a o a P. >. a a F E. w H a a a a a a a a a E m y E. 4 RC 0> 0 O H w Iy H rl rt O F m to M W W W w W w W m N H H W x F U U W E+ F H H W a H a z z z a E E+ a U U z u] w w z U a VI U U z H O > H a 4 a w w w 0 0 4 a 4 14❑❑ w w w w 0 U U O a w a w❑ H w 01 a U U❑ H a a w z w z W w a w a w❑❑ H a z U a [n V1 m vI m a a U] U] to V] z99z E E m w W" E H H � E a a H m w z4 s❑❑ z4 > F z E z W w a 0 H > W > m W a O m z o 4 E w E+ W w o❑ ❑ a a o-a a a H H a a a a O O z z x H H o o x o O w 4 z z x ❑ In m a a a a m m m a a a a U U H H v1 a a M cn m U r•1 a❑ H H W 4 w w U W co M H O a r 0 o o w ri O .-1 > 1 m r O O O m In In N N (O tD H O N N W W H v' lD -D O M M v v 7. E M M M 01 Cn 01 o P9 M M N N W 1D 0 Wj to Ln In r-I0 ri r m lD r- r H ❑ H ['), r r to N r r- r .-1 ri M M M O a M H ri o O o M N N N N r r- H z N fV W (D W r N N v v v' v P v v N C) o o O O O O 0 O O o O C. o O O O 0 o ri ❑ N N M (n M m M M N N 11 H H H H ri r-� H H r-I H H H H ri r-1 H ri r4 H H 01 H p4 4 z a 4 m w m a 1 0 0 w E a m M M M M m m M m M O O v v N N M N M N N M .--1 M N 1-1 N N M N W In In 0 0 0 0 0 0 0 In o O Cl) M N N N N N N N N N N N N N N N N m to In In In In 0 0 0 to 0 0 0 In In m OD OD m OD W W W W m m m m m W CO M m m 0) 0) 0) 01 m m m m to In In un m M m In (n rn (n M In M In Ln M f`1 rn In z o O 0 o 0 0 0 0 0 0 0 0 0 o v v v O v v v v O v O 0 v v v 0 �O lD l0 tD tD W W W W W W W In In W W W W kD W W W W W W W W W W W F z W 0 v' W 0 W M v m v W m N N N In m m M N o M M M M M N In m m D r r r r r r r r r r r r In In o 0 0 0 0 0 0 o O O o 0 0 0 0 0 0 lD l0 l0 W to W W W W W W W c v M M H H .-4 M M ri -1 ri ri ri M M ri ri U U RC H O H O ri O ri O ri O H o H 0 ri 0 ri 0 1-1 O H 0 ri O ri 0 ra 0 In 0 w O ri 0 .--I 0 H 0 In O w O ri O H O H O r-1 o r-1 O In O W O H O H 0 v V' V' V' v' -W ri r-1 V V H -q ri v -W ri H H r-1 r-1 v v H H o z z O m In m cn m m N y N N N m H H n U U U U U U U U U U U U a H H H H H H H H H H H H to fn a x x x x x x x x x x x x w w a a a Cl. a a a a a a a a U U W F a a a z 0 0 0 0 0 0 0 0 0 0 0 0 w w m H a a a a a a a a a a a a fn V1 rt D a a a a a a a a a a a a >4 a w w w w w w w w w w w w >. r a a a a a a a a a a a a w o a s a ❑ a a a a a D, a a a a a a w w m z h h �i h h h h h h h h h A4 D4 E+ Cu W z 0 > 0 0 0 0 O O O o 0 0 0 0 O O .7 H 1-4 H r♦ rA ri ri ri ri ri ri ri 14 ri 0 >+ o 0 0 0 0 0 o o 0 o 0 o o 0 U E a a a a a a a a a a a a a s U ,. a a a a a a a a a a a a W W 4 U h h h h h �-7 h h h h h h D4 D4 z z z z z z z z z z z z z z z z m W m m m VI m m W V] w m W to m m H H H H H H H H H H H H H H H H E+ E+ F E E+ F F F F F E F E E E F w w o4 a a a a a a a a a a a a W w w w w W w w w.w w w w w w w w a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a w w w w w w w w w w w w w w w w m m 01 m In to !n W V1 m W W W W W V] 00008800000000000080000000000 a a a a a a a a a a a a a a a a w w w w w w w w w w w w w W w w z z z z z z z z z z z z z z z z H H H H H H H H H H H H H H H H .Yi Y. A4 D4 'a!i A4 D4 14 A4 'J:i d4 d4 p4 A4 �i �i 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O O o 0 0 o O o 0 0 o O O H H 0 0 0 0 H 0 H 0 a a H 0 0 0 z z z z z z z z z z z z z z z z H H H H H H H H H H H H H H H H 04 d4 04 A4 A4 D4 94 A4 A4 A4 �4 �4 �4 D4 D4 A4 14 z r m m 0 ri m 01 0 1-4 N M H sw 0 w r W N M a 0) O r 4 In C -W C Lo 1( i W W r r r r M r r r r r M M M r 0) 00 M 9 O F Z O 0 \ M H \ ON x c U In In In In In o 0 0 0 0 0 r o 0 0 0 o r r r o 0 o r O W E• O O O O 0 � --I --I r-i O .+ r 1 ra O O O r r 1 O 0 4 -W v -W c c w c v c v c c m y -W -r�r -W sr a V c c v c a FC E- F F E- E- E E- F E E E E. E+ E+ E. E E. E E- E E E- E E-E s m Ln O O O O O N M r m In O O ra M Lr)r ri r \ 01 O M W N E O O O O O t0 M l0 M r ID l0 W t0 M M 01 -W M 0 �o O O M m z F W z O M ul O W M 10 N C' In M M M r m O r Cl) O M D M O 0 r M M m tD m lD lD W N7 r N N M O O N 0 O � i� O d d 0 N In N M r W r r (14 N LD W 1D W H r -4 r� N m N 01 ft H In .-1 N LO N co M r O M In a m M kD W ri M H c O r r•1 N 01 1D ri ri C' \ w W r In H H H H H r N V' t1 W W E. a .4 W N E F E F E v N m H m m O H /-I E+ H W w w r 0) M [w (W N O O m W a P4 0: C. C: N ' r'1 z z> F F E E•E F I i a a a w m m m m m Od a In Z a F F F F E+ F E E a4 W w< 91 0 U U o a a m m m m m .4 a z z z .a A4 A4 &. E4 H W W E- 4 < I-1 H Fd H H a 4 H H H 4 z > I I z z 0 m m A A a E. E.❑❑❑❑❑ F E. E O E+ >> H H w U U 4 0 0 0 O E O W H F F D D a>> z z w F a E+ F E E- E E+ E+ F E+ O F W 01 o m m D D a 0 z z z z z WWW H a z>> a m m a F a W W W W W a co m m a m a m a O H H W W 4 4 o 0 0W O U O z z z z E O W W W O a 4 a O m > a A A A a a [z a a F F cD A D A m m to m m q H H H❑ U U U❑ W z U \ a a Q z a z m m to m m z a a a z m m m z D H m a z z W W m W W W W a W F W w w w w w w a a a W ❑❑ 0 W 01 w o 0 0>> w>> m m A> m> m m m m m> a m a> Z Z z> ❑ x U U H H D H H W w H z m m m m m D D D Q m w w a a❑ a a❑❑> H ly IQ; Q A,' R,' m m m a s a W G4 H o a a a a a rn i c 0 W C! 2) m 00 tD r r m > I > 07 0 m m N N r q N N w 1D O O O r z z r w kD m m r•1 m m ra r-4 r-4 0 0 0 0 0 00 co m o -W r u) .4 1-4 r-I M --4 ---4 O O M r r r r r O O O N r-1 m In H z O O O O O O o 0 0 0 c %0 10 ID ID %D N N N r r r �D A r-1 r•1 H H ---I ri ri -� --I ---I 0) 0) m 01 0) cn O O O In to -n N H x a z a co co w m a I 0 O C. E a M N N N M M N N N N N N O O O O O O O O O O O O W N N N N N N N N N N N 01 O O O 0 O O O O O O O O m m co m m m m m m m m In O O O o 0 O O O O O O O D M M M In M M (M M m m Ln 0) 0 0 to 0 0 (n r M 01 01 0) M z c v v O c c c v c C O O O O O O O O M O O O O O w w w w w w w w kD %D w ID w w w %D %D r 1D r W 'O lD r E z M N to M M M N In N -n m N M C In %D m r ri r V' C C M D o 0 0 0 0 0 0 0 0 0 0 o r r r r r In 0 In In In In In O 14 01 0) ri ri rA Ol 01 01 0) 1 N %D w 1D 1D 1D M r (n C V Q N U U -4 In a 14 14 14 0 tD Un w --4 r♦ 14 14 14 14 H .4 H -4 ri ri r•1 ri O O O O O O O 0 O O O O - O O O O O O O O 0 0 0 O 1•1 C <F 1-1 ri ---4 v V' v v ---I r-1 C V' C' C Q' 1-4 ri 1-1 14 ---4 r-4 r/ z z z z z z z z z z z m m m m m m m m m m m H H H H H H H H H H H U U U U U F F F F E+ E+ E•- F F E E z z z z z a a a a a a a a a a a H H H H H L) U U a a a w w w w w w w w w w w z z z a a a M > > > > > > > > > > > H H H o O o o A A A A ❑ ❑ 0 ❑ ❑ ❑ ❑ C9 C9 C7 t9 C9 U U U O rl Q Q Id Q,' Q-' Q RC A,' Q- z z `I- z z m m m m In H H H H H W W W U U U O a a a a a a a a a a a a m a a a a a HHH HHH a a a a a a a a a a a a a H w w w w w z z z 6+ w G+ a I m m m m m m m m m m m H z z z z z a s 04 U L) U r1 A❑❑❑❑ A A A A A❑ a H H H H H E£ IQ << W F O O O O o 0 0 0 o 0 > O C9 O U (9 0 0 o a a a a .4 z 0 0 0 0 0 0 0 o S 0 0 H z z z z z t.) u u a G0 H U' U' U' 0 0 0 0 0 0 U' U' .Y. W W W W w z z z W 4 D \ \ \ \ \ \ I- \ \ \ \ m m m W W W S N a a a a a Qc a a a a a a 0 w w w w w --- W W W 0 a a 4 a 0 w z w z w z w z w z w z w z w z w z w z w z �4 H >>>>> a a a a a w $ w W ffi ❑ z A z A z A a ❑ H H H H H H H H H H H W o 0 0 0 0 0 0 0 D D D U F [w W x A4 A4 D4 D4 a4 a4 m 04 x A4 D4 AG D4 x A4 d4 a a a a a a E z 0 > o O O O O O O O O o O O O O o 0 0 o O O O O O O D O O O O O O O O O (D O CD In In 0 m N CD O O In In In r. 0 %' .-� rH ---� ri .-/ -4 ---4 ---1 r-1 .-1 H ---I O O O CD O -4 ri ---I O O O O U E U H z H z H z H z H z H z H z H z H z H z H z M > FI a o a O a O a O a 0 3 O 3 O 3 O z D z D z D A U ft U x a4 w a4 a4 04 a4 a4 A4 a4 x w D4 x x 94 b4 a a a a a a z 021 15 z w N r m 01 M c N ID r O W m O H Q M OD M M M W W W W W C W m Q% 01 a O E+ 7. O O M .-1 O a� U r 0 r r r 0 0 0 0 0 r O o 0 0 o W E. C9 Q v� v c a z Q m E E E E E. F E E E E E E F E E. E- a, a m r �D M o 0 0 0 0 0 o tD sr o c u� N E+ H Ln m O O 0 0 O1 0 o r W z 01 v v' O N O UY r 0 N O M O M W z D r O Ln r 0 r (n Ln N OD W O c H �+ O r1 Q1 N M c %D .-1 OD 14 .-1 Ln N a w ul kD M o 0 0 ID O V'1 m O O N O� O1 O O M d' a D+ O E u) r O 0 rn O M lD h 0 a 1n Q r a a a a a OD m z m O v .-� 01 W N U w Q Q Q Q Q M e q H Q a H H H H H W w y E x a U U U U U z £WH W F El S E. a a m .] W a a la W a a s E a a z Q Q W Q G Q E Q EE E- Q a Q Q z Q Q H E E x E QEZE 00� EEF x F E E W U E+ U a W z E O U W H a m a m a a s m a m a a a s U a z a > a a OH w o w O DO O a 0 EE EE EE E E O W O o H O W O Q > a H❑ H❑ w❑ on D❑ U U U U U❑ E❑ a❑ Q❑ ❑ U Z U x z a z z z z m z w W w W W z D z z E+ z a Z. W H ul M W LL W a W D W z 43 h h h h h W a w W z W W W ❑ w 0> a> w> W> H> 0 0 0 0 0> > H> D> (9 > a a D D w w a a a a a o za O Q om E+ m w a a w w w a au w a a W 1. U w o r r r r r ON H a a M H+++ r 0 w rn u) 0 c \\\\\ W > I > m (n r u') 1 %D w %0 1D o U) z z z Ln r kD N .--4 H H H H M in N M H H a H D Ln lD M 0 1 1 1 1 1 C' U i r Ln r H z w O W 0 m m m m m 0) 0) r (N M a N LO N 0 0) 0) m m Ch O -1 N W H H ,Y, Q z a Q m W m a I O O Cu El a O r 0 W M O O O O O O m (n O M 14 0) O O O O 0 O Co -W Ln m O W kD M Ln O O O O O O Ln lD lD Ln D m M 01 0) Ln In m 1n to V' Ln 0) 01 Ln 0) z O O H M in 0 0 0 0 o O O O M O F z N C' 1-4 O cT r w m M O N M r M %D D O LO 0 0 o r Ln r r m 0 U-) Ln Ln W 0 N C' U) %D a %D W W N M M H 1D V U ri H -4 r-4 .--I H H H 1-4 r-4 H H H H H Q O O o O O O O O O O O 0 0 O O H H u) H v--1 C' ri V' V' -W 4 r-4 1-4 C' a 0 H C7 U D m m m m rn w z H W E E F E E a U ❑ H Q N E H M z IUQU+ H 1-1 z O y o O 0 0 0 0 0 U w N N U LO ❑ E+ H w N N w o z U W to W a Q E+ E f/1 m m m rn H U x 0 Q Q w Q H Q Q Q Q Q W H a z. m 0 � a 3 I Q u EEn 0 w w Ma b .Q-1 W vi w W E a a W z z z z z z (%J E. a z a Q o 0 0 0 0 ❑ w z m m H w w w m m m m m a w Q D a a U a aL a a a W o 3 N a 0 U m H Q w w w w w U z O z z o m a x as as as as H z ❑ H ac w Q o P4 z z .7 U U U U U [.. H E a a inH U H O D Q H. H H f..� a D 4 Q Q E z 3 z z z z z O O O a a F �. w z 0 > o 0 0 0 0 r1 14 . •1 rl Ln o 0 0 0 D H N O O H O O O O O O O O O O O >+ U E. 0 a 0 a H -1 z 0 m H U H UU H .1 U 1-1 U 0 w H H 1-4 E. H o N a U H Q U U H O E D z w z H z H z H z H z H z Gu O a O D O Q 13W Q a 4. 16 z (14 m V• 14 N In M c U) r OD m O 1-1 N M C 0 %0 r rt rn m 0) -W -W rn c a c v v v In 0 In In In 0 0 Ln O E. z O O M H H \ H c x U o 0 o r r o r r r r r r r r r r r r r r o W F i H H O O H cc 0 0 o O o 0 0 0 0 0 0 0 c7 r1 a• a• c e• sr c V' v a• a' v c c a c v v v c c F E F F E E F E , E. E F. F E E E E E F F E. a a OD LO V' N a' %o W W o 0 0 0 o In r r o r M o m (N N E+ N In Ol 7 m I9 (w z Ln m r 11 0) M O N N N O O N N In W M O H O •E' D 01 V' In H 1-1 M O •--1 %0 N N ..1 H H O O O (A �+ o N N aw M N M k0 a' V' OD OD M l0 M H \0 aT r-1 11 M M N M a In O N O O O O r r m o 0 0 0 m cti w <r In 0 In In o 0 a a a U c9 cb7 H Ln 0, Ol z ko M W l0 N -W GO w Q a w a W W z 14 z En > > � E. z z g q U z z ai aW4 O W F H W UI M U U H H Qa o 0 0 a a a a L) a a a vi a s o : En a s a a a s a a s w w w w z z x x z E U) F F F U E E+ H E. F F> O O >+ O 0 w a x 0 0 0 0 0 D O w a a w U U 3 a a W H E a W W E El 04 a4 E4 U] E. a E+ OI E O F 4 U' E. U U 4 O W \\\\\\\\\ H a a U] z H a co U) En W W a a s E+ a a U U U U U U U U U O H 0 a 0 w w w 0 x x 0 H O U O O >>>>>>>>> > a q w x 4 0 H H H q U U q > 0 D a O in W m w 0 w 0 W y 0 z U z 0 q z o o o z z F z a z U z H m W a z W a s o, w z z W D W E-E W r.0 W W W W W W w W W W > O W> a a a> a> 00 > U1 > F> O O O O O O O O O In 4 O U D D D a .4z 4 a a a a a a a a a w 0 q rE w w U) a s q H q a a a a a a a a a w w U W O N O O O O O O O O O H q a 00 H 0 M O O O O O O O O O Q W O M N I O O O O O O O O O > I > W - r OD M N N N N N N N N N N H q H Hz::) z N N r m O r O O . O . O In m In OD U W W W W W W W W W q %D t0 t0 r-I Iq ri .--4 H q w Gv (s1 G.1 f . r" 44 EU w H ,Y, 4 z a F4 m w w a i 0 o w E a O O O O O O r r O N O O O O O O O O O O W O O O O O O In In r 01 O O O O O O O O O O pj O O O O O O In Ln N t15 O O O O O O O O O O D r r r M H In 01 01 01 01 01 M M M M M M M z VD V' O kD O O O O O O O O O O O 0 O O a �o �o �o w r ko kc ko kjo %D ko %o w %o w w w E+ z N N N N (M %D N N .--4 N M M m w N N In u) M l0 D u1 to O O In r U) In O O U7 O H O O O O O O H 0 M M H N N �0 V' V' m N H Ol Ql 01 01 01 O� Ol 01 O� U U .--4 r-1 4 r-1 --� '-I H •--1 H In V• �0 In In t0 l0 N r COO O O O O O O O O c a• c O O O O c a' e-1 H '-1 r-1 .-4 V' H r-1 r-I H r-I N N N v v -W W N N a 0 0 a o 0 0 0 0 °a °a °a °a °a °a 0 0 a° a° a° M W w W z z H H C9 t7 C9 C9 C9 C9 t7 C7 C7 o U U U O O O O O y E o 4 4 a U U U En a a4 a4 x a4 a4 a4 a4 x a4 U') a a a .4 a w � w w w w w w w w w a a a a >. >~ a1 w w > v U U U U U U U U < a a a z z H 0 FC FC Q a Q r1 FC r1 Ch C7 C7 W w W a w L. > > > > > > > > > z z z U U U U x z w w w w w w w w w O O Q H H U U H M a a a a a a W M w F F CHE a a a a s D U3 w w 0 0 0 0 0 0 w a z z z z 0 c� c� w w z >~ 'W H H H H En W F 3 3 3 3 3 3 3 3 3 < D ' a a a w w ca I I E. H z O Q O O Q Q O Q O N a a a a x x x z a U z z z z z z z z z RC a alma 44 w w w w w w w w w w a s Q x x x ay ay w N W0 a H o 0 0 0 0 0 0 0 0 vl z E E E+ rah 9 g W W E. 1. W z O > O O O O O O O O CD O M O O O O O O O O O D N N N In In In N N V• O OD H r1 r4 ri H H '-I H H O >+ O O O O o O O O O N O O O O O O O O O O O F H H H a a a W U1 C9 w > w w w w w w w w o w a w 9 9 9 9 9 z a a a Qa Qa 0a 0a Qa a 4 L 10% aQ 00 3 17 z m m O .-I N M V' lD r m m O H N M r 0 m r w m O H N W r m 01 O iC un In w �o �c �c �c �c �o w w� r r r r r r r r r r m m m 0) m m m O a O rr E+ z 0 0 \ M c H tL) r r r r r r r r r r r r r r r r r r r r r r r r r o 0 0 0 0 O W E+ 0 0 0 0 0 0 0 0 O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 H -4 -4 14 C7 Q a• a• v a v V• v V. c c a e• e• a• a c v ar e• a V. V' v a v a• v -W v v £ a m E+ E E E+ E E E E E E E+ E E E E E E E+ E+ E E E E E+ E+ E E E E E+ a a m O O 1D M H 0 0 0 OD O O O O O In In r M 01 O OD w 0 0 0 0 0 O a• r N E o u� N In r In In o o In 1n u1 In o r r m a m 1n m r M o 0 0 0 0 .-� r z E. W z u1 r a' M 01 r N O O N N N N In M M 1n m M N O .-1 N V; z D r 01 V• O m O. v O in m 01 01 01 1D H .-1 N 1n V• N M .-4 M r M O m O V' O >+ O O O m rl r-4 %0 M m M O O m m N M m O N .-1 In H N H N 14 Q H 1n M 'i 1 M M M In M a In o 1D o m oa a a > r �' �' vi � °a °a � o D a w a° m a° a a° w c� z .a m14 D w 14 w O a .a a a D .a a° w a° a w a � z 0 v O 04 H a. y Q Q C4 Ow O LL H N x 0 U 0 o w x x U z z x (D cD (D LD y Ln x z z z z D 0 E m m Q a 0 0 x z z z z m 94 a fn Q H w H x H w H m O x z W a u Q U �0n u U z H z H w m a H H H H 0 O xa 0 0 0 0 D o M 0a3 M 0m 0m 0 3 O O O O a Q E a 0 E E D0 Ox 0 \ W x x x x Q m W w a 0 . 0 xO WO x a a a W W E x W 0 U' W W W z z x x w W E Q - a z > 0 m m m m z E 0 O inE+ E> 0 0 > .] S 3 m Z zW E E O a a Z Z Z Z W E H W a E Z Z Z Z a c M W U U W W 4 E P4 A4 94 W U E \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ U U U U U H D. u U -U U U u u u U u u u U U U U U U U u U u U U U a W W w a >> O H > > > > > > > > > > > > > > > > > > > > > > > > > O x x x O N w > o U U 0 H CO W 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0> 14zU rt rr > Q o a a a o4 a a a a a a a a a a a,a a a a a a a a a a a s a s cn a a a a a a a a a a a D. a a a a a a, Al a a a D, a s a, a a a Q a w w U W O O O O O O O O O O O O O O O 0 O O O O O O O O O M V' H 0 a O O O O O O O O O O O O O O O O O O O O O O O O O N N O W O O O O O O O O O O O O O O O O O O O O O O O 0 O m r ko O O > I > m N N N N N N N N N N N N N N N N N N N N N N N N N H .4 H M M o M m m m m m m m z z z z z z z z z z z z z z z zd a o 0 0 0 0 H O z w w w w w w w w w w w w w w a h Q h Q h Q h Q h Q h Q h Q h Q h Q h a h Q h Q h Q h Q h h h h 0 0 0 V a H 94 Q z a Q m W m a 1 O 0 w E a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 r r r O O W O O O O O O O O O O 0 0 0 O O O O O O O O O O O O W V' V• v v m O O O O O O O O O O 0 O O O 0 0 0 0 0 0 0 0 0 0 O In 1n 1n 10 tD M M M M M M M M M M M M M M M M M M M M M M M M M In 1n In ONO) z O O O O O O O O O O O O O O 0 O O O O O O O O O O O O O O O 1D w w W w w w w m w w w 10 w w w w w w w w w w w 1D 10 to %D lD %D E+ z m un M M W W M m M N m m W N N u) M W M 0 M M W W M a• V' a• r r D O O O .-1 0 H 0 r1 O O O H O O O 0 0 .-1 O O O '4 O .-1 O .n u) in In In O 01 01 01 01 01 01 01 01 01 Ol Q7 01 Ol 01 Ql 01 a1 M 01 01 01 01 01 01 01 M M M M M U U u) 1D In a• 1D r In r u) In 1D V' w u) ul %0 u1 r Irn W N a• W r In r1 H H H H Q c o a a• cr V• V• v c 0 0 c a o 0 o sr er V' 0 V• a• c c V' O O O 0 0 N V N N N N N N N V• V' N N c V e• N N N V N N N N N �q r1 1-1 W W W U U U a a w w a D. w w 4L n. D. w w a a w w w D. 94 01 a D. a w >>> v D 0 0 0 0 0 0 0 D 0 0 D 0 0 0 0 0 00 0 D D 0 0 D a a a W W 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 W W W E E a a a a a a a a a a a a a a a a a a a a a a a a a m mU) H H z z z WF� 0 94 9G w b4 94 a4 a4 94 94 aL 94 94 w 94 w x w w 94 a4 a4 a4 994 a4 'WE In W W W W w W W W W W W W W W W W W W W W W W W W w H H H a a u u u u u u u u u u u u u u u u u u u u u u u u u a a a \\ a a a Q a a a Q a Q a a a a a a Q Q a Q Q a Q a a a W w w > > > > > > > > > > > > > > > > > > > > > > > > > W W W z z z z I W W W W W W W W w w w W W w W W w W W W W W W W W z z z H H Q a a a D, a a a a a a a D. a a a a a a w a a a m D. a H H H a s W N 0 0 0 m m m x m m w rn rn m w rn m m m m w m U 2 z z >+ >+ W (4 W E. E. Q D 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 H H >+ OI z z z z z z z z z z z z z z z z z z z z z z z z z z z z a s Q a W W W W W W W W W W W w W w W W W W W W W W W W W 0 0 O D D a Q O V) O O m m 0) m m m N y N N 0) W w W >C >C a o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a a W W E- z z a a a a a a a a a a a a a a a a a a a a a a a a a U) m Cl) cn m w W z o z > O O O O O O O 17 O O O O O O O O O O O O O O O O O O O 0 O O D H H H H H 1-4 -1 H H H H H H O N O 0 0 0 a a O O 0 O O C) C) 0 0 0 0 0 0 a O 0 0 a 0 O E- O O O O xx UH Q u O O O O O O O a O a O O a O a O a a O a O o4 O a a a !n en rn W m w V1 18 z H N M M a• LO V' to r co m O H N M V• Q O O O W m m O OD W co OD ON m m 01 m a O �+ H Z 0 0 M H M x a U o 0 o r r r o r r r r r r r r r O W E H H H 00 o ff O O O O O 0000 c� E a a a a E r1 m 00 E E E E H E. F F E E H E E F H E a a m Ln M N o 0 0 ID r vi o a o 0 0 Ln u7 N N E. r r o 0 0 m o M o H r r r r Z E. . . . . . . . . . . . . . . . . W Z N N 0 0) m r N H O0 0 m r m m m .i. O N N U1 m m \O N V' Ln U) ON t0 r O Lr)N N >. O .-� .-+ .� M M H H 0 r r a � � l0 O O M U) O V O O M O O 1D O U) 17 O H M 0 m -W V• U' %D m 0 z m 1n U7 m m m a UN H m W W r H O a ❑ E W L4 a U W a a w w O E x H a a o 9 a a s a a a a s W a F E E rt F(.• H a W r.� aC rE A I.Z a Q z z z Z 0 F 0 U > E O a. m O x E. O z z E O F O m H o W H O W E O W 0 W H F m F F H E.F a E w W F z F E- L) H U U U❑ ❑ O 3 U' H W >> a a I -a m a a E a O a a s Z a W a ld O H m m O z z 0 a a 0 W a 0 w 0 U O w 0 W O H O 0 W C7 > a A "in aC r.0 A HHQ (g A DO A E A E A RC F rC a W a w a H N W W W W W H H W w z W W E W F4 W W W W a> W> E E> a. o> A> m> .a > S� > W> A M z M ❑ a 3 w W O O H z O W O W O W m d a m m Cl) m U E H m U O E S U m W w H O a m rn m r 0 r H 0 H H O W LO U7 N -1 O O m U1 N N > I > m H H V' V' N %o r O H H H z z .z m m m m m a M r N M M M M H ❑ H O M (n 1-1 m m N to a .-4 N M O O O 0 H z o O m O O m r to H O O O O o q V' W H V) U1 m LO N H H N N N N H x a z a RC Do w a 1 I o O w E a O O O O O O O N M O O H W H to W v -W H O O O O O m M O O .-I O O O m W 10 t0 O O O O O Ln m O O m \0 W t0 z m M M H M m ON m z O O N M M O M V• 0 O O N O O O O to to l0 I r W 10 to r r k r ko ko W E+ z M V' Cl) H H M H N N m r N Cl) M M M O Ul U) U1 U) U1 LO O O O 1n U) O 1n W) U1 W) O V -W V N N N H N N V• (n N H H H H U U H H H r-1 r-4 H H H H H H H '-1 H H H a o 0 0 0 0 0 0 0 0 o O o 0 0 0 0 H H H H H H H H H H H H H H H H U U C7 I-z z z z W W z H H H H H F F H a M DHG DHG W cn m D ai vi vi vi o w w A a s a 0 0 0 0 as a z z z a Q J4 A4 a s x a m FC E H E E z z m W W rC E+ O a W W W W I H H F. m m z z H $ W W H z z z z H H 2: m E U' m W E. RC x x k. k4 Cl) CO FC E E E E-E .] z D+ >+ a. E- E+ 1Q FC O m m m m 00 H E E+ 44 w w z A S.. H U W W W W r.� p "H $ a, a. >1 a 3 3 3 3 d a s O a s H H a rC a A x x x x x a w o L) u � z z a o �aD�1x a W W z m� W vi vi A cn U) cn mwmm m E [s. W z O > O O O H H Cl O O O O M D 1n N H LO N ,-, H - H. H O O O 0 0 0 0 O >+ 0 0 0 0 0 o O o o H o 0 0 0 0 0 U E1 U U a H H H O a M D D D a D 0. U H W W z O O O O O O O ;J rc U m m m Cl) m m m m m m m m m m m m 19 z In W r W m O 14 N M a 0 W r W W r W m m u'1 O O r4 H N N m m m m m O O O O O O O O O O O O O O O H 14 r1 H ri r1 O -4 H ri E+ z O O M H V' c U r r r r r r r r r r r r r r o 0 0 0 r o O r r o o r- ow E 0 0 0 0 0 0 0 0 0 0 0 0 0 0 H H H O H 00 r 1 r O C9 Q -0 -W -W c -W -W c -W -W -W v -W -WV' -W -W V' -W -W -W -W c c c £ r•C x F E E F H F F E F E E H E F F F F H - F F E HE. E. E E F a a W N r-I to 1n O N O W N U7 ur) N O N O u'1 c ON V' M W %D tD O M co M N E+ 1D r r 1n W 1n W N r N N O r 1n W V' r to W O rl N W z V' m M N N r V' W M ri ID 1n CO r V' V a r W c M W 0 1n N W D OD O (n m r m lD O M r H W r In N N W m tD N .-1 W 14 m H H �+ 0 M V) N H M r r-4 N N M M N -1 M O H lD r m N H N '-1 a M _ r•1 ri t0 l0 ri r-1 M r M N m M M m r V) m ri r o In W r ID 0 v W m m m m m H H H 14 ❑ ❑ m m a E E E .7 E E E E E E E H E a .a a a a a a a a z OH a a z H z H z 1-1 a a z H z H z HC z H z H z H z H z H z H a a y a a.0 W 0 RC E.E+ 4 rt E+ F Q E E H 12 W H RC a Q E+ E W toil m £ D D P EOM a IU-1 a a a W a a a a a W W W a a a a a W a a a a ;; a s m o a w o U U O w 0 m m 0 w w 0 w > a E+ E+ 4 E+ H H F E aC r.0 4 E-E E+ H E+ E 4 E ❑ > > ❑ 0 ❑ ❑ .7 .] ❑ H z U D D a D D D D D a a a D D D D D 3 D z m m z 4 z W 14 z U U z .7 H m a s DI a a a a a a a a a H a w W W W z z W H H W a W x E E x x x E E Cv > m m> .4 > O O> x x> a ❑ o o w o 0 0 0 0 w w w o 0 0 0 0 0 0 a s H x x w w D m U U 3 0 0 0 O U 3 3 3 U U U U U Wu C7 O a s >> m w w W❑ Uz m m W u'1 H a 1D r-1 M W O tM W M 1n 1n O W N H - m m m m r r r r 0 m Lf) Ln -D W r Ln 1-4 r4 r > > x H H4 O O O O O O O O H 0 0 0 0 H H N N 0 N M m H z i m M M M M M M M M M M M M M tr1 M M N m r mm M N H ❑ H D O O O CD O O O O O O CD O O C. O O O O V' m M m M H z O O O O O O O O O O O O O O O O CD m N N OD W v O O N O N N N N N N N N N N N N N N N N N N O O H m r1 r1 M H ,Y, a z a a x w x a 1 O 0 w E+ a ti H lD H H tD tD D �D r H r1 r r O O O 0 O 00 m m O W ra 0 0 0 H O ri O O O o 0 0 o c a 0 0 0 o O 0 0 c c o x W 10 lD �O m �D m 1D �D �D 1D lD 10 lD W m O O O O O O O �D �D O E D M m m m M m m m m m m m m M M m m H LOU-) m m H z O O O O O O 0 O O O O O O O O O 0 0 N N a M m M O r �D WkD r ID r %D W W W W W W r r W m W m %D %D %D W WtD %0 %1-4 D �D r E. z M M M M M M M M M M M M M M D' M M M N r H M M 14 -4 '-4 D O 1n 1n 1n In 00 1n Q H r-4 V V H .--4 N of N ri -4 to In N U U rl r-1 H r-1 H 11 r-1 ri ri -4 1-4 ri ri 14 ri ri H H rA 14 H r-1 r4 a o o o o O o o o o o o O o 0 0 o o O co O co CDC) 0 ri 1-4 ri ri H 11 1-1 1-4 11 r-1 H H H 1-1 ri . q 14 r-1 1-1 H ri H 1-4 Lr) In H z z z z z z z z z z z z z z z z z z H H H H H H H H H H H H H H H H H H O O U U M m m m m m m m m m m m C C/1 m m m m m m m o a s a a a a a a a a a a a z a4 n Q O o 0 0 0 0 0 o Q 0 Q 0 0 0 0 0 0 a U U r� H H F E E EF E E H E+ H E H E E H H H H H W H E w w w w w w w w w w w w w w w w w w a s ❑ I z z z z z z z z z z z z z z z z z z 4 O O c4i W W F H H E E E+ E+ H H E E+ E+ E+ E+ E-F F H E+ E+ W D D .a z m m m W m m m m m m m m m m m W m m Z Z A 94 x H w w W w w W w W W w w w w W w w w w a s a m rC D 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 W W RC E EI m to W >+ d x x x x x x x x x x x x x x x x x x x x E. z z .7 RC a E+ E+ E+ E+ F F F F E E H E E E+ H E E+ E+ E-E E-E m H H z z z a a rC O D D D D D D D D D D D D D D D D D D D D H a s 4 RC a ❑ O Q O Q O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a a s E H E m z m m m m m m m m m m m m m m m m m m m m U m m m m m E [.. W z 0 > r r r r r r r r r r r r r r r r r r o 0 0 0 0 1n 1n o D O O O O O O O O O O O O O O O O O O 14 ri 14 H ri v a 1n O N o 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 O o 0 0 0 0 0 0 U E D D D D D D D D D D D D D D D D D D D D H a s Q Q 4 /� U H 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O a a tow E E+ E.1/�J O m m m m m m m m 20 'j. M M V' H 1C) H m N H t0 H r H m .-i 0% H O N 10 H H N N N M N OD H �y d O H r1 H H . i H .-4 r1 H H H H H H E+ Z O O M H N \ H c x U o r r r o 0 0 0 0 o o r o 0 o r O W E H O O O H .••� H H H .••1 r/ O F F F F F E El E E E E E a a OD t0 O m O .•A N O1 O N N F V' O Ol O V' to V' H r1 r m O N r 1n Z W F Z O O OD a' 0) -WM N m O r O r m O �0 tp 1n v r 1n O r W r V N V' 14 t � a to M .� a (A to o o m 0 m o c a r o m 0 o 0 o 0 In a w E+ a m o r- o to o r RC 1n o a z r OD sr H W N ko c ur) V. .••1 3 a E .-+ H 0) -4 U m H a O E O U fN O a E a E a m a a a s x a a a a a a a RC E H rC aC a rt C9 Q a z z z E- a z E W E F+ F E+ z E U E kj W E E 0 O 0 0 0 a 0 x 0 O 0 0 > O a o 0 W H E. [.a E \� E E+ H E.Q E a E m F E H E- L) W a N a 'k"' a a m 0) to a U) a U d a s E. a F z E z a O H w W O F O O O a O w W W W O m 0 4 0 W O W W O 0 0 w > a H 0 a 0 U O E. 0 H H H W H 0 0 a 0 "I. a m z Q 4 0 H z U a z H z z U Z a s .a m .a z o z M)z (�c z w w z - z a H to W W S W w W W 44 m W 0 P1 w a W a w w W H H W E W W w w> to > Q> a> a a a a a> F> .a > F> 5 0> m> w 0 D I O z D a D E. a W W z a s H D N uJ F U N to to N y m U H W W 0 vl H 0 a 1f) .-i I sr I u•) V r N Ln O W N O N M N m m O a H In OD M M > I > m N W O M H v v C CA N N 0) V 0) O O M U Z Z sT M O m M (n M N m N O V' A,' H -4 cn m H 0 H p N O M H N N N N M fM H r 3 O O E+ H )..1 0 z W m O N r (Ij M m M a) M 01 M 01 01 H M LL m m U O H .Y. FC z a rl m w m a 1 O o w E a o o n o M H O o o o o aD OD o 0 w - O O M M O O m O ID O N N O O m O O 00 m w �0 Com O O OD m O t0 O %0 \0 O O M 01 M M N 1n M 01 1n 01 H H r r1 Z O O O O O O In U') O O M O N N W O r r r ko r r m m r t0 t0 t0 w l0 N r F z N N N N M m M H m H M M -W a O H m O O 1n O to to 0 O 0 1n 1n 1n to 1n O O O H N (n N V v C 1n V' M H H V' v O V' U F� O O O O O O O O O O O -4 O H O H O O N H O 1--4 14 In 1-1 1-1 H .-4 H 1--4 r .-4 U 5 z U H w El M z z z z z 11 U Mo Ew-F w to to o to W F 0 F g 0 q A 0 z z z Ln N zWz U) 4 Q 4 4 4 H H a N Vi 0 a L) H a H a H a H D5 H a 4 U a 4 z F E w Q a a a w w a F-1 z H z z W E. a rC FC a Q 4 a 0 W w a [ fx a z a E. ° m aC w m z m z m z m z m z W H z z w °w �a w a 1Q a a a W ;, in m m m W z H E E m O a !� O 4 w z a a a a a H E. H H a 0 F E-E = H 0 0 0 0 0 W F a z z to m U) z m VI to F E F F F F E E. O D D D D Z 0 > O O O O 0 0 0 0 0 O O O 0 0 O• O n 1n 1n 1n Ln O H O .-•I O H O H O .-1 O N O O .--4 O O N O N O .•-� O H U N U E O rj H W O z a a a a a H E H H m to O h %r U H rt U F y E V) .'D m H F 0 E-E 0 E+ 0 F 0 F 0 F E. E. E a z z 21 Z a <n %D r m r o rti m N M a 01 0 ri 1A 2' N N N H 14 N N N N N N N N en M N E Z 0 M 10 \ a x U o 0 o r r o r r o r r r o 0 o r o W F H H H O o H O O .•i O o 0 e•i ri r-1 O t7 Q a v a a a a a a a a a a a a a a $ Q m E E F F E E. F E E E. F E E E F E- a a m Ln r-1 o cry o 0 0 o o r o m o In r 1n N E- m N 01 O N O N O O O� 19 01 N O a 1D W Z r N a a ul O O O a ri tD u•l r r•I a D %D a U') r-1 N O m (7 LO .--I N r•1 r 1/1 O1 lD i+ 0 r-1 r•1 r .-1 a a r-I N O O O O O N O O 01 N ri CT U1 O kD > O O a N H N o E rn W th N ri tD ri ri a Z ri N W W E � w H a m F a a w a a a m a > a a a a rt a r.0 a a H Q 0 1- RC P E Z F F E. W E E-P E E F m 0 o a o 0 o a o 0 0 o O w W H F o f a F h4 F. E a E E E E. O tn F W O w w H W co m m a ri a a a a a a m a m m m m m a Q F•/ w w w o 0 U o x 0 H 0 0 a o w 0 w w w w w 0 > a H H H ❑ x O 0 ❑ U ❑ E-E ❑ Eno W ❑ H ❑ H H H H H ❑ w z U a a a z o z a z z 4 z O z x z .a z a a a a a z a H m a a a w m W F W z W U w W W U w a W a a a a a W 01 W a a a> > m> at > m> ❑> m> a> a a a a a> RC ❑ o o a O z a in H 0 m o a m o o a m to m m a H a W > > m m m m m m a w w H❑ a a r N n In N 0 N o W r a m -4 ri rJ a r I .-1 m r-1 ri 14 1•1 O m Z Z E U m U O O N a a 0 a a r H O H D m m m ID O M NNWNN N H z ri r•4 rl -4 O r N N m N N O Im O O o N O Ln m m m m m ri H OG a z a < m W m a I U 0 [. E a O O O o N r O 04 O O O O m r O W 0 0 0 O ma C) 01 O 1-4 O O O O N a O m O O O O Ln1LO1n O m O O O O m m O E H � 01 U1 Ln 01 fn M rd Z 000 O O 0 O a O O 1D 0 O fr1 O 0 0 0 0 0 0 0 0 0 0 O r r r �D tD �D �D r a r r r r r r r F z ri r 1 ri m N a a N O N N N r 4 N a .-I O Ln Ln O N O LO O O O O O O O N 0 Ln 0 M fh a ri N c`'1 ri N O N N N H m a N U U r•I r-I r-I ri H ri 1-4 14 ri ri ri FC O O O O O O O o O o 0 0 0 0 0 O ri r•1 14 ri r•4 ri .-/ H .--I ri ri ri r•1 r-1 ri r-1 a U m z o H x U Z H z z z z 1r1 m m m .Y. O z o E E-E E+ a m ? >+ H H H H H U Z Ln w m m W m m 1I o 0 o a w °a °a °a F w o w ac a 0 0 0 0 0 a I a a a m x .7 F a m F F F F E+ H U a w`/' m "' wF W F w W W a w m o .7 z U U U E+ > W > W \ E F E E E cn m H H H H m a ❑ W U Ri R: Qi N a H G. 0 Gu 0 Csi o a H 0 z 0 o 4 a a a KC 0 m z z 9 z a a a a a 1-a ❑ m m m W 4 0 H H O 4 14 a H m z a 0 0 0 ❑ - > a > > > 3 3 3 3 3 3 F Cn w Z Q > 0 0 0 o O Ln o O O O 0 0 0 0 0 In ^ O O O O H N r r-1 to O 1-4 r-I r•I 14 1•1 14 en Q >. .--1 .••1 r-1 O o O O O N o O O O O o O �. U E-E o 0 0 a Z Z a ❑ .a Z . a a a w a U H m m m m 4 Q W H H O 4 4 4 4 a H FC U 0 o o D > > > > > > 3 3 3 3 3 3 22 z l0 r N m FC N N M (` ) 9 Q .-1 E+ Z O O (+1 ti r \ + x v U r r o 0 O W E E. E. El a OW OD u') o r c o N E O H o z E+ z o rn m In £w 0 rn 0 coo tea' N a �o o ko + O v O 01 N OD In 01 e--1 H O m m N a x w a E w E0 W O 0 O a 0 z 0 W H E C7 E H E > E. D4 F w a a N a a w a w a u' w z (q w o w H w w z > > > > a > O w 0 > W o U rC a w U w N N p a ao o w > I > aD l0 m z z E o rn rn H A N D V o I N Z r O p o LLn In O o H J4 a r.0 m W w a I O ' O Gu E w o 0 w o �o D cn rn z In o m ko F Z r cn D Ln In O ri I U U H H r.0 O O 0 0 N a I r a a a a o CO z z o > D Q >• U E» U H 4 U F w 0 U w U z 4 z w E. z w 0 3 0 N O O H 3 z O H F tea' O a a O U 0 0 a w x 0 H a W x m u� rn 0 m N O C U z H O U El En z O U W. w a w a W 0 a W N 009 23 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 09:04AM 04/07/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 40719 04/06/00 ANG100 ANGEL BAKERY 175.00 40720 04/06/00 BUI041 BUILDING INDUSTRY ASSOC 58.00 40721 04/06/00 COA080 COACHELLA VALLEY WATER 184.20 40722 04/06/00 DES026 DESERT COUNCIL ON AGING 650.00 40723 04/06/00 GTE010 GTE CALIFORNIA 3161.71 40724 04/06/00 KRI100 BRUCE KRIBBS CONSTRUCTION 4076.00 40725 04/06/00 SOU002 SOUL OF CHINA 259.40 40726 04/06/00 UNIO05 UNITED WAY OF THE DESERT 10.00 CHECK TOTAL 8,574.31 030 24 r a m O N O F Z O G O W 0Q E W W W W W W W F E W E W F E+ (1 m E" F F F F 4L �, N O O CD O N O O a O f+l M O G d\ 1+ O 1l z E W z 'n m m o 0 r c a, CDr "i z r n .--i co m m O N in rs �� a N m O G O 0 r 0 o c 0 O CD . _ rn o H x' F W m a � U r > G .J Elr n m � ,� n m y E Q O W Y E F 3 E U O W W H O U U U z z aa Q o Q z �a w E a I'.W a El E+ O z E. O F J_ O z OH a 0 O O E F O E O E.F H W a E F a W E-E U U F U U O❑ rUi S v>i c>n g a 0 m m H S H S z U z a s Z V1 Z W W Z E+ z U z ❑ z W H ? ; ; Q W > 0 0> H> �> a> O a, ❑ m U C7 3 El c( W w ❑ W c a C N o G Gv H G zc H z O l0 l0 U E FJ H z > Ln Ln ❑ a � m w m a i G ° E. °O O r N 0 0 CD 0 Cl O O r M ° ° O 0 0 m O r r r Ln Ln (n m cn G r (h Ln N Z w m M l0 l0 w l0 Ci E" z ,� r) e O Ln rl ,n m r1 in in Ln O O 0 LO O cJ 0 0 n a' o r' ° o 0 H r-I 0 0 0 N H •--I z ° F G a s U z H E U a W Di H a z o F C r r o Ln a s H a Q H H V) z o a z > > Z a m m 2 a a 3 w z s H H a a Y w O ❑ H O m H ❑ W W 2 S F a r( rt U U U w .-7 ° z � O O U U W L.)c7 ElF C7 m O cn z O E C.,., O w > G-1 O O t0 O O O O N G Ln G O p0 0 m0 NO O O "-� O O OU E C'J O O W F E. O z V m V U ❑ (9 0 Y. U) O Q 03'i 25 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 40707 04/04/00 ABE001 JAQUES ABELS 40708 04/04/00 BOB100 BILL BOBBITT 40709 04/04/00 BUT010 RICHARD BUTLER 40710 04/04/00 CUN100 DENNIS CUNNINGHAM 40711 04/04/00 HER010 JERRY HERMAN 40712 04/04/00 IRWO20 BARBARA IRWIN 40713 04/04/00 KIR010 TOM KIRK 40714 04/04/00 MIT150 MICHAEL MITCHELL 40715 04/04/00 NEW300 NEW YORK HILTON 40716 04/04/00 ROB150 STEVE ROBBINS 40717 04/04/00 TYL050 ROBERT T TYLER 40718 04/04/00 WR1050 ROBERT S WRIGHT CHECK TOTAL 11:00AM 04/04/00 PAGE 1 PAYMENT AMOUNT 150.00 50.00 150.00 50.00 450.00 50.00 150.00 50.00 1065.00 150.00 150.00 50.00 2,515.00 032) T y • r V ID H H z 0 0 H E E H H E F g w •rn W H H E H N E., z O E o o In O 0 0 In O 0 0 In O 0 0 In O 0 0 In O 0 0 In O 0 0 O 0 0 In O 0 v 0 O 0 o O 0 0 0 0 � Fy a w 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m w w �Vy p W p u 2 00 0 H z m o D4 0 a O O in ~ ,,..�� offo F O H V} [] 4 u x 0 N O In pEo H 00 O w � 0 O O rl pFo E w H W O FS u W 0 O O H z yU ; a O V O E a pHo W F 'y� O �x+ m o O O pHo E H 00 coo HHO a 0 O O O E w W H a `y (� x 0 O O ,.� pHo H 8 [� E z 4 1-3 0oz o a ICI 10 O 'a g pFo £ H 00 �] [z a 0 O N H gcw g E Ou Nao a 0 O Z E w E W offp H F H S a� m 0 O Q a .� w w w a o pI F p4 W 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 O 0 0 o 0 0 0 0 0 0 0 0 0 0 0 z m 0 D+ 0 am 0 rn o n n rn o rn 0 m o r ID rn m n rn 0 p 0 <r 0 v 0 0 o o o O v o 0 a o a O v o e 0 a u O O O O O O O O O O O O N O WI.� 5C F V) W H F z z t 3 El H x w per; a; a z - w as w PE4 Wx H a z EH vi H pl W O H N H J9L%,'71 O a P, a O z CC wO a ca W E x OR zd .ckq-GI O 0 O 0 N O O Ln O O O O Ln I y Owp O L&pA�4 U F V O W 0 . O m 0 z U % w 3 a z E. i z � a O E O 3 P9 27 034 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:44AM 03/31/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 40678 03/31/00 BLA060 JAN BLAKELY 50.00 40679 03/31/00 BUL100 JAMES BULGRIN 50.00 40680 03/31/00 CAL050 STATE OF CALIFORNIA 328.40 40681 03/31/00 CAM040 CAMELOT PARK 313.25 40682 03/31/00 DES010 DESERT BUSINESS MACHINES 1750.00 40683 03/31/00 GER050 GERALDINES COSTUMES 107.75 40684 03/31/00 HEN010 MICHELLE HENSON 50.00 40685 03/31/00 HUL010 KATHRYN HULL 50.00 40686 03/31/00 IRWO10 JOSEPH IRWIN 50.00 40687 03/31/00 KUN100 MARNI KUNSMAN 75.00 40688 03/31/00 LEW010 TOM LEWIS 50.00 40689 03/31/00 MCM210 LESLIE MCMILLAN 50.00 40690 03/31/00 MOU100 DONALD J MOULIN 50.00 40691 03/31/00 OAS050 OASIS WATER PARK 442.15 40692 03/31/00 OLA100 MILTON OLANDER 50.00 40693 03/31/00 OSBO50 LEE M OSBORNE CPA 50.00 40694 03/31/00 PED010 KATHRYN PEDERSEN-NADLER 50.00 40695 03/31/00 RAS060 JACKIE RASMUSSEN 50.00 40696 03/31/00 REB050 JOAN REBICH ' 50.00 40697 03/31/00 REY050 ELAINE REYNOLDS 50.00 40698 03/31/00 RIV040 RIV CNTY DISTRICT ATTORNY 41.50 40699 03/31/00 SAL050 DAVID SALES 300.00 40700 03/31/00 SHA040 ROSITA SHAMIS 50.00 40701 03/31/00 SMI010 MARILYN SMITH 468.72 40702 03/31/00 STJO10 VICTORIA ST JOHNS 50.00 40703 03/31/00 TOW100 TOWN CENTER ICE 87.50 40704 03/31/00 VER050 FREDRICO VERDUGO 300.00 40705 03/31/00 VOG050 CHRIS A VOGT 2824.14 40706 03/31/00 WIS020 WISE MAINTENANCE & CONST 8878.68 CHECK TOTAL 16,717.09 035 29 m O� .� m V V) V H O) H ,n N m r N O N 0 0 • z •,.� N x 0 w 4 n, a Ri m m E m m F a, rn N m m E m m H m m E m m E m m E m m E m m H m m F m m E. N y 0 o 0 o 0 m )n m o o v) n o o 0 0 0 o 0 n 0 0 0 O C W Fd. H o O o 0 0 C9 0 [� ,n RC a09 0 m El N r .-( 0 ,n o [C9 o Ln [c�-9� o o �n �C �n m W n a4 0 r .0 �n (q0 H N a Z H Ep� RC pH.ay E�l �• I p� I pH yO Eb� >pH� W �H FH0. W •C E E P4 faZ� F a. O H V [z�. W ccW�c�r H a4 Q W p H Z c4 mo z af+g7 H �N+ 4 P8 z H RC H E H [Y. Z [ E H H � FC N vVi W a W z W W p E W W z z z ril z Q u u H m H u m H q pC, u O C, H a m w w O O O O O O O O O O j H Q H H Q Z PG O N N N N Q uu 04 z a .t w w P] W 0 o w E x w (n o o o 0 0 0 0 0 O o o 0 n m H 0 o 0 0 O 0 o o 0 O o 0 0 O 0 0 o 0 O 0 0 Z (1) O ,n 0) O to N N O r N H (O (p O (3) O m O m m Cn O ON O Q N •--� O ( J O O N N N ."� 0 O .i H •� N [) U Q O H O rl O H O H O H O H O H O .-i O H OH O .-J O H U) w Z m 0 x k to U z W z O w a w H > PHc a u a � w x x A H z m H IZCq Wgtwo zi w R�i W H7 n V)i L) 0 �a2a7 C7 2 � .Hy E pa Ei ['.7' [U) y p p O 0 0 O O O O O O O O O 036 N O N u O .-'� O O O O O O O •-i OOW 30 IDr r1 tD N N ODN N Ot 0 0 . z o W a H � E ^, E rt H rt H n E � E ^ E •� E �' F � H n H .� H r a N HH p o � .y N •r O o in O 0 � O O 0 � O O 0 In O O 0 � O 0 � a O o O in O in v a 0 0 0 0 In o 0 0 0 0 0 0 0 0 o 0 O O N V p', O O ul O O 'OZ. O z O Z O "OZ. O ' V O t0+1 O Z N Z Ou a u a Hq a Hq x m ~ Z pH . co .2 H�p aH E Epi a r1 EA�t a pE Hp� a a� �p4a U Hp H a pv1, r�pEt Ep u ;iy � Hp H ya p, Hp a W ru+ °a w a ElE z a �A H x o El z a 8 z a x 8 x 8 x Zo a v a o o a a In[zit 0 m u u w o 0 0 0 0 0 0 0 00 p ry o N 0 N 0 0 N 0 0 N 0 0 N 0 0 �^aNl1 N FZ a 7 a w w w ElW ac 0 µ7 O O O O O O O O o O O O O O O O O O O O O O O . OD 0 O Q O � z p T O O rt O O p O O Ot O O1 O a, O (31 O Ot O N 01 O tD D1 O I[1 rl d to E O u ry .y N N to U) N V1 N O O O t'1 N N N N u .� �..� 0 O rl O 0 .-1 O e-1 O r1 O O O O O 0 O O 0 O a w a N � a 0 14 a w ° w (Z(� Ul Q o (H� H H �� vZj FCC• H ?; a tn. Q �, 'zui J ryW' uJ Q z h Q 3 o O Z a H W D Q H N a a 04 a m EO O O O O Vl O O O p 0 O O 0 O 0 O 0 O 0 O 0 O O d Cl 0 '"� 037 a u .� £ O o •--1 0 O 0 m o w a a m H 3.11 • O r O � ry O z 0 0 � �•, x E E E E 134 r ry m o d o [ r m o O O N m N m r m m W N r O O O NC! O CD D E12 z ao p kp a (paw O H w W a o O vi Z U N E �' u [ a x r co E W o w o w z F H �' a a O m Nm PHO coU N m a E vl E W a W 1. H O a O O 0 1 O H O N z O r N a w w w a o w a W o o o o 0 O o rn m o o o r r w 'aZ r O� o rh 0 m o N c co m OD to � N N ey N rt N rl N d' •-� r't � U O .-1 O r1 O •-1 O rl O rl d N E-E to z 0 u to O N Z z H Wpi W UU RC U ` H N 01 �7 0 z p ou H u o rl m 0 •-I h m 0 O `a' E o I(1 z > O ul > o N o u, 3 Im 3Z A/P - AP6002 CHECKS TO BE VOIDED 11:08AM 04/12/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME INVOICE DESCRIPTION 40583 DEF 03/27/00 250.00 &01049 STARLIGHT MANAGEMENT INC REFUND PLAN CHECK FEE OVERPM TOTAL VOIDED 250.00 5 039 33 A/P - AP6002 CHECKS TO BE VOIDED 10:30AM 04/05/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR INVOICE NUMBER ID DATE AMT. PAID NUMBER NAME DESCRIPTION 39630 DEF 12/27/99 10.00 RIV089 RIVERSIDE COUNTY RECORDER 773163015/LIEN RELEASE TOTAL VOIDED 10.00 040 34 T4'yl 44 Q" COUNCIL/RDA MEETING DATE: April 18, 2000 Transmittal of Revenue and Expenditure Reports dated February 29, 2000 and Investment Summary for the Quarter ending March 31, 2000 RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Transmittal of the February 29, 2000 Statement of Revenue and Expenditures for the City of La Quinta. I certify that the Quarterly Investment Summary accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City investment policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Dept, U.S. Bank Monthly Statement and Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. Ily subm Jdhn M. Falcone(, Finance Director Approved for submissionby: Thomas P. Genovese City Manager 041 Attachments: 1. Revenue and Expenditures Report, February 29, 2000 2. Quarterly Investment Summary, March 31, 2000 C41 002 CITY OF LA QUINTA REVENUES -ALL FUNDS 07/01/1999-3/31/2000 FUNDS BUDGET RECEIVED REMAINING BUDGET % RECEIVED General Fund Revenues $11,728,871.00 $11,213,901.12 $514,969.88 95.6% Library 200,000.00 383,648.81 (183,648.81) 191.8% Gas Tax Revenue 395,400.00 275,837.52 119,562.48 69.8% Cmaq/lstea 0.00 0.00 0.00 0.0% Federal Assistance 250,400.00 15,705.00 234,695.00 6.3% Proposed Assessment District 2,806,700.00 0.00 2,806,700.00 0.0% Slesf (Cops) Revenue 1,100.00 50,270.59 (49,170.59) 4570.1% Local Law Enforcement 0.00 146.55 (146.55) N/A Lighting & Landscaping 764,400.00 472,556.51 291,843.49 61.8% Quimby 31,000.00 239,913.30 (208,913.30) 773.9% Infrastructure 1,497,500.00 923,801.72 573,698.28 61.7% Village Parking 1,600.00 610.84 989.16 38.2% South Coast Air Quality 25,244.00 17,836.59 7,407.41 70.7% Lq Public Safety Officer 2,200.00 2,169.82 30.18 98.6% Interest Allocation 0.00 360,699.76 (360,699.76) N/A Capital Improvement 41,713,740.97 8,788,626.40 32,925,114.57 21.1% Lq Norte Capital Improvement 0.00 2,768.71 (2,768.71) N/A Urban Forestry 11,000.00 0.00 11,000.00 0.0% Equipment Replacement 1,022,889.00 1,014,618.75 8,270.25 99.2% Arts In Public Places 302,700.00 176,736.13 125,963.87 58.4% Transportation 0.00 496,577.98 (496,577.98) N/A Parks & Recreation 0.00 332,067.27 (332,067.27) N/A Civic Center 0.00 477,568.05 (477,568.05) N/A Library Development 0.00 194,832.79 (194,832.79) N/A Community Center 0.00 88,254.39 (88,254.39) N/A Street Facility 0.00 16,710.50 (16,710.50) N/A Park Facility 0.00 5,496.13 (5,496.13) N/A La Quinta Financing Authority 697,670.00 491,532.94 206,137.06 70.5% RDA Project Area No. 1 19,246,785.00 11,042,360.41 8,204,424.59 132.9% RDA Project Area No. 2 6,947,736.00 3,934,535.34 3,013,200.66 132.8% Total $87,646,935.97 $41,019,783.92 $46,627,152.05 46.8% 0 004 CITY OF LA QUINTA EXPENDITURES -ALL FUNDS 07/01/1999 - 3/31/2000 FUNDS BUDGET EXPENDITURES ENCUMBERED REMAINING BUDGET % EXPENDED General Fund $13,360,101.12 $8,142,825.84 $20,563.13 $5,196,712.15 60.9% Library 0.00 0.00 0.00 0.00 N/A Gas Tax 395,400.00 296,550.00 0.00 98,850.00 75.0% Cmaq/lstea 0.00 0.00 0.00 0.0% N/A Federal Assistance 130,000.00 0.00 0.00 130,000.00 0.0% Proposed Assessment District 2,806,689.00 0.00 0.00 2,806,689.00 0.0% Slesf (Cops) Revenue 0.00 25,429.79 0.00 (25,429.79) N/A Local Law Enforcement 0.00 0.00 0.00 0.00 N/A Lighting & Landscaping 777,105.31 573,300.00 0.00 203,805.31 73.8% Quimby 235,000.00 10,100.00 0.00 224,900.00 4.3% Infrastructure 7,690,074.71 3,272,434.70 0.00 4,417,640.01 42.6% Village Parking 0.00 0.00 0.00 0.00 N/A South Coast Air Quality 5,700.00 3,690.57 0.00 2,009.43 64.7% Lq Public Safety Officer 2,000.00 0.00 0.00 2,000.00 0.0% Interest Allocation 0.00 0.00 0.00 0.00 N/A Capital Improvement 41,713,741.19 8,788,626.40 25,239.42 32,899,875.37 21.1% Lq Norte Capital Improvement 0.00 125,584.39 0.00 (125,584.39) N/A Urban Forestry 11,000.00 0.00 0.00 11,000.00 0.0% Equipment Replacement 889,923.00 54,606.47 0.00 835,316.53 6.1% Arts In Public Places 753,958.87 295,609.73 0.00 458,349.14 39.2% Transportation 0.00 0.00 0.00 0.00 N/A Parks & Recreation 0.00 0.00 0.00 0.00 N/A Civic Center 0.00 0.00 0.00 0.00 N/A Library Development 0.00 0.00 0.00 0.00 N/A Community Center 0.00 0.00 0.00 0.00 N/A Street Facility 0.00 0.00 0.00 0.00 N/A Park Facility 0.00 0.00 0.00 0.00 N/A La Quinta Financing Authority 1,206,421.78 484,811.58 0.00 721,610.20 40.2% RDA Project Area No.1 25,672,213.49 13,124,154.19 0.00 12,548,059.30 51.1% RDA Project Area No. 2 12,556,897.39 3,189,119.09 0.00 9,367,778.30 25.4% Total $108,206,225.86 $38,386,842.75 $45,802.55 $69,773,580.56 35.5% 044 005 CITY OF LA QUINTA 07/01/1999-3131/2000 GENERAL FUND REVENUES DETAIL TAXES: Property Tax No Low Property Tax Distribution Document Transfer Tax Sales Tax Transient Occupancy Tax Franchise Tax TOTAL TAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Electrical Permits Mechanical Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: General Government Fees Finance Fees City Clerk Services Fees Community Services Fees Bldg & Safety Fees Community Development Fees Public Works Fees TOTAL FEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Off Hwy Vehicle License Motor Vehicle Code Fines Parking Violations Misc Fines AB939 CSA152 Assessment Historical Preservation Grant Sunline Transit CVAG County of Riverside -Grants State of California -Grants TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue Cash Over/(Short) TOTAL MISCELLANEOUS TRANSFERIN TOTAL GENERAL FUND REMAINING % BUDGET RECEIVED BUDGET RECEIVED 502,300.00 372,205.42 130,094.58 74.10% 433,900.00 299,878.25 134,021.75 69.11 % 222,000.00 257,813.54 (35,813.54) 116.13% 2,305,600.00 1,788,557.72 517,042.28 77.57% 3,050,000.00 2,425,880.92 624,119.08 79.54% 381,900.00 174,575.95 207,324.05 45.71% 6,895,700.00 5,318,911.80 1,576,788.20 77.13% 110,800.00 110,139.30 660.70 99.40% 8,100.00 6,384.50 1,715.50 78.82% 412,500.00 1,096,595.38 (684,095.38) 265.84% 86,700.00 182,978.00 (96,278.00) 211.05% 68,000.00 192,206.75 (124,206.75) 282.66% 35,800.00 97,597.50 (61,797.50) 272.62% 44,200.00 45,109.50 (909.50) 102.06% 766,100.00 1,731,010.93 (964,910.93) 225.95% 50.00 0.00 50.00 0.00% 50.00 36.35 13.65 72.70% 1,000.00 662.60 337.40 66.26% 124,210.00 103,939.07 20,270.93 83.68% 298,400.00 655,476.23 (357;076.23) 219.66% 107,800.00 235,494.28 (127,694.28) 218.45% 271,100.00 535,891.59 (264,791.59) 197.67% 802,610.00 1,531,500.12 (728,890.12) 190.81 % 910,900.00 775,930.44 134,969.56 85.18% 250.00 390.18 (140.18) 156.07% 14,400.00 45,438.66 (31,038.66) 315.55% 22,300.00 14,591.90 7,708.10 65.43% 4,600.00 2,413.50 2,186.50 52.47% 91,100.00 82,273.21 8,826.79 90.31 % 109;200.00 127,984.00 (18,784.00) 117.20% 10,000.00 0.00 10,000.00 0.00% 0.00 0.00 0.00 N/A 471,111.00 471,111.00 0.00 100.00% 55,000.00 56,138.38 (1,138.38) 102.07% 5,000.00 33,933.80 (28,933.80) 678.68% 1,693,861.00 1,610,205.07 83,655.93 95.06% 1,464,000.00 976,665.80 487,334.20 66.71 % 55,600.00 10,159.42 45,440.58 18.27% 0.00 418.19 (418.19) N/A 55, 600.00 10,577.61 45, 022.39 19.02% 51,000.00 35,029.79 15,970.21 68.69% 11,728,871.00 11,213,901.12 514,969.88 95.61% 0J 006 CITY OF LA QUINTA 07/01/1999-3/31/2000 ALL OTHER FUNDS REVENUE DETAIL LIBRARY: County of Riverside Interest TOTAL LIBRARY GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Interest TOTAL GAS TAX CMAQ/ISTEA CMAQ/ISTEA Grant Interest TOTAL CMAQ/ISTEA FEDERAL ASSISTANCE REVENUE: CDBG Grant Interest TOTAL FEDERAL ASSISTANCE REMAINING % BUDGET RECEIVED BUDGET RECEIVED 200,000.00 376,111.58 (176,111.58) 188.06% 0.00 7,537.23 (7,537.23) N/A 200,000.00 383,648.81 (183,648.81) 191.82% 123,200.00 88,300.06 34,899.94 71.67% 89,200.00 63,231.07 25,968.93 70.89% 172,500.00 117,033.68 55,466.32 67.85% 5,000.00 5,000.00 0.00 100.00% 5,500.00 2,272.71 3,227.29 41.32% 395,400.00 275,837.52 119,562.48 69.76% 0.00 0.00 0.00 N/A 0.00 0.00 0.00 N/A 0.00 0.00 0.00 0.00% 250,400.00 15,705.00 234,695.00 6.27% 0.00 0.00 0.00 N/A 250,400.00 15,705.00 234,695.00 6.27% PROPOSED ASSESSMENT DISTRICT Assessment Bond Proceeds 2,806,700.00 0.00 2,806,700.00 0.00% TOTAL PROPOSED ASSESSMENT DISTRIC 2,806,700.00 0.00 2,806,700.00 0.00% SLESF(COPS)REVENUE: SLESF (Cops) Funding 0.00 48,372.24 (48,372.24) N/A Interest 1,100.00 1,898.35 (798,35) 172.58% TOTAL SLESF (COPS) 1,100.00 50,270.59 (49,170.59) 4570.05% LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding 0.00 0.00 0.00 N/A Interest 0.00 146.55 (146.55) N/A Transfer in 0.00 0.00 0.00 N/A TOTAL LLEBG 0.00 146.55 (146.55) N/A LIGHTING & LANDSCAPING REVENUE: Assessment 764,200.00 440,216.15 323,983.85 57.60% Developer 0.00 34,840.00 (34,840.00) N/A Interest 200.00 (2,499.64) 2,699.64 -1249.82% TOTAL LIGHTING & LANDSCAPING 764,400.00 472,556.51 291,843.49 61.82% QUIMBY REVENUE: Quimby Fees 20,000.00 234,962.30 (214,962.30) 1174.81 % Interest 11,000.00 4,951.00 6,049.00 45.01 % TOTAL QUIMBY 31,000.00 239,913.30 (208,913.30) 773.91 % 00704E CITY OF LA QUINTA 07/01/1999-3/31/2000 ALL OTHER FUNDS REVENUE DETAIL (continued) INFRASTRUCTURE REVENUE: Infrastructure Fee Interest TOTALINFRASTRUCTURE VILLAGE PARKING REVENUE: Interest TOTAL VILLAGE PARKING SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution Interest TOTAL SCAQ LQ PUBLIC SAFETY OFFICER FUND Transfer In Interest TOTAL LQ PUBLIC SAFETY INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest Transfer In TOTAL INTEREST ALLOCATION CAPITAL IMPROVEMENT FUND: CVAG Funding CVWD County of Riverside State of Ca- Office Emer. Services RCTC Funding IID SB300 Funding Surface Transportation SB821-13icycle Path Grant APP Contribution Developer Agreement Funding Transfers in From Other Funds TOTAL CIP REVENUE LQ NORTE CAPITAL IMPROVEMENT FUND: REMAINING % BUDGET RECEIVED BUDGET RECEIVED 1,066,500.00 720,138.55 346,361.45 67.52% 431,000.00 203,663.17 227,336.83 47.25% 1,497,500.00 923,801.72 573,698.28 61.69% 1,600.00 610.84 989.16 38.18% 1,600.00 610.84 989.16 38.18% 21,244.00 17,392.07 3,851.93 81.87% 4,000.00 444.52 3,555.48 11.11 % 25,244.00 17,836.59 7,407.41 70.66% 2,000.00 2,000.00 0.00 100.00% 200.00 169.82 30.18 84.91 % 2,200.00 2,169.82 30.18 98.63% 0.00 360,699.76 (360,699.76) N/A 0.00 0.00 0.00 N/A 0.00 360,699.76 (360,699.76) N/A 12,138,823.50 2,528,783.99 9,610,039.51 20.83% 1,753,171.00 0.00 1,753,171.00 0.00% 0.00 0.00 0.00 N/A (29,834.40) 0.00 (29,834.40) 0.00% 0.00 0.00 0.00 N/A 50,000.00 0.00 50,000.00 0.00% 67,000.00 0.00 67,000.00 0.00% 1,741,308.00 0.00 1,741,308.00 0.00% 0.00 0.00 0.00 N/A 712,410.00 293,652.98 418,757.02 41.22% 1,025,652.84 483,962.78 541,690.06 47.19% 24,255,210.03 5,482,226.65 18,772,983.38 22.60% 41,713,740.97 8,788,626.40 32,925,114.57 21.07% Prepayment 0.00 0.00 0.00 N/A Bond Proceeds 0.00 0.00 0.00 N/A Interest 0.00 2,768.71 (2,768.71) N/A TOTAL LQ NORTE CIP 0.00 2,768.71 (2,768.71) N/A 0047 r CITY OF LA QUINTA 07/01/1999-3/31/2000 ALL OTHER FUNDS REVENUE DETAIL (continued) URBAN FORESTRY Grant Revenue Interest TOTAL URBAN FORESTRY EQUIPMENT REPLACEMENT FUND: REMAINING % BUDGET RECEIVED BUDGET RECEIVED 11,000.00 0.00 11,000.00 0.00% 0.00 0.00 0.00 N/A 11,000.00 0.00 11,000.00 0.00% FMP Equipment Charges 510,578.00 510,783.00 (205.00) 100.04% Interest 41,200.00 32,724.75 8,475.25 79.43% Transfers In 471,111.00 471,111.00 0.00 100.00% TOTAL EQUIPMENT REPLACEMENT 1,022,889.00 1,014,618.75 8,270.25 99.19% ARTS IN PUBLIC PLACES REVENUE: * Arts in Public Places Deposits 275,500.00 163,164.63 112,335.37 59.22% * Arts in Public Places Credits Applied 0.00 0.00 0.00 N/A Interest 27,200.00 13,571.50 13,628.50 49.90% TOTAL ARTS IN PUBLIC PLACES 302,700.00 176,736.13 125,963.87 58.39% " These amounts are deposits and are treated as liabilities and not as revenues. TRANSPORTATION Developer fees Interest TOTAL TRANSPORTATION PARKS & RECREATION Developer fees Interest TOTAL PARKS & RECREATION CIVIC CENTER Developer fees Interest TOTAL CIVIC CENTER LIBRARY DEVELOPMENT Developer fees Interest TOTAL LIBRARY DEVELOPMENT 0.00 493,375.72 (493,375.72) N/A 0.00 3,202.26 (3,202.26) N/A 0.00 496,577.98 (496,577.98) N/A 0.00 329,888.90 (329,888.90) N/A 0.00 2,178.37 (2,178.37) N/A 0.00 332,067.27 (332,067.27) N/A 0.00 474,454.57 (474,454.57) N/A 0.00 3,113.48 (3,113.48) N/A 0.00 477,568.05 (477,568.05) N/A 0.00 193,553.74 (193,553.74) N/A 0.00 1,279.05 (1,279.05) N/A 0.00 194,832.79 (194,832.79) N/A 049 009 CITY OF LA QUINTA 07/01/1999-3131/2000 ALL OTHER FUNDS REVENUE DETAIL (continued) COMMUNITY CENTER Developer fees Interest TOTAL COMMUNITY CENTER STREET FACILITY Developer fees Interest TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY REMAINING % BUDGET RECEIVED BUDGET RECEIVED 0.00 87,675.97 (87,675.97) N/A 0.00 578.42 (578.42) N/A 0.00 88,254.39 (88,254.39) N/A 0.00 16,603.19 (16,603.19) N/A 0.00 107.31 (107.31) N/A 0.00 16,710.50 (16,710.50) N/A 0.00 5,456.23 (5,456.23) N/A 0.00 39.90 (39.90) N/A 0.00 5,496.13 (5,496.13) N/A 049 010 07/01/1999 - 3/31/2000 GENERAL FUND EXPENDITURE SUMMARY REMAINING % BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: LEGISLATIVE 398,100.00 307,818.44 0.00 90,281.56 77.32% CITY MANAGER'S OFFICE 582,250.00 402,185.04 0.00 180,064.96 69.07% ECONOMIC DEVELOPMENT 811,650.00 556,916.34 0.00 254,733.66 68.62% PERSONNEURISK MGT 446,250.00 230,187.94 1,125.00 214,937.06 51.58% TOTAL GENERAL GOVERNMENT 2,238,250.00 1,497,107.76 1,125.00 740,017.24 66.89% FINANCE: FISCAL SERVICES 490,250.00 329,462.14 0.00 160,787.86 67.20% CENTRAL SERVICES 574,246.00 340,378.74 0.00 233,867.26 59.27% TOTAL FINANCE 1,064,496.00 669,840.88 0.00 394,655.12 62.93% CITY CLERK 356,650.00 229,431.32 0.00 127,218.68 64.33% COMMUNITY SERVICES SENIOR CENTER 232,170.00 162,085.44 0.00 70,084.56 69.81% PARKS & RECREATION ADMINISTRATION 565,769.00 390,530.43 0.00 175,238.57 69.03% PARKS & RECREATION PROGRAMS 67,750.00 38,851.17 0.00 28,898.83 57.34% TOTAL COMMUNITY SERVICES 865,689.00 591,467.04 0.00 274,221.96 68.32% POLICE 3,186,149.00 1,363,406.66 0.00 1,822,742.34 42.79% BUILDING & SAFETY: BUILDING&SAFETY -ADMIN 217,150.00 153,984.37 0.00 63,165.63 70.91% CODE COMPLIANCE 434,193.00 218,180.51 0.00 156,012.49 64.07% ANIMAL CONTROL 163,602.00 99,225.26 0.00 64,376.74 60.65% BUILDING 545,373.00 435,861.78 0.00 109,511.22 79.92% EMERGENCY SERVICES 46,900.00 27,009.57 13,738.13 6,152.30 57.59% FIRE 20,000.00 8,145.93 0.00 11,854.07 40.73% CIVIC CENTER BUILDING -OPERATIONS 1,187,853.00 932,630.58 0.00 255,222.42 78.51% TOTAL BUILDING & SAFETY 2,615,071.00 1,935,038.00 13,738.13 666,294.87 74.00% COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 561,300.00 280,211.89 0.00 281,088.11 49.92% CURRENT PLANNING 937,799.00 403,852.24 0.00 533,946.76 43.06% TOTAL COMMUNITY DEVELOPMENT 1,499,099.00 684,064.13 0.00 815,034.87 45.63% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 183,350.00 128,421.61 0.00 54,928.39 70.04% DEVELOPMENT & TRAFFIC 810,710.00 522,020.69 0.00 288,689.31 64.39% MAINT/OPERATIONS- STREETS 1,257,024.00 548,217.56 5,700.00 703,106.44 43.61% MAINT/OPERATIONS - LTG/LANDSCAPING 1,119,503.00 802,681.45 0.00 316,821.55 71.70% CAPITAL PROJECTS 155,005.00 121,243.36 0.00 33,761.64 78.22% TOTAL PUBLIC WORKS 3,525,592.00 2,122,584.67 5,700.00 1,397,307.33 60.21% TRANSFERS OUT 1,682,416.34 1,227,161.67 0.00 455,254.67 72.94% GENERAL FUND REIMBURSEMENTS (3,673,311.22) (2,177,276.29) 0.00 (1,496,034.93) 59.27% NET GENERAL FUND EXPENDITURES 13,360,101.12 8,142,825.84 20,563.13 5,196,712.15 60.95% o l Z) CITY OF LA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY LIBRARY FUND: PROJECT EXPENDITURES GAS TAX FUND: REIMBURSE GENERAL FUND QUIMBY FUND: TRANSFER OUT FEDERAL ASSISTANCE FUND: TRANSFER OUT SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES TRANSFER OUT TOTAL SOUTH COAST AIR QUALITY 07/01/1999 - 3/31/2000 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 0.00 0.00 395,400.00 296,550.00 0.00 0.00 N/A 0.00 98,850.00 75.00% 235,000.00 10,100.00 0.00 224,900.00 4.30% 130,000.00 0.00 0.00 130,000.00 0.00% 5,700.00 3,690.57 0.00 2,009.43 64.75% 0.00 0.00 0.00 0.00 N/A 5,700.00 3,690.57 0.00 2,009.43 64.75% CMAQ/ISTEA TRANSFER OUT 0.00 0.00 0.00 0.00 N/A LA QUINTA PUBLIC SAFETY CONTRIBUTIONS 2,000.00 0.00 0.00 2,000.00 0.00% LLEBG FUND TRANSFER OUT 0.00 0.00 0.00 0.00 N/A SLEF (COPS) TRANSFER OUT 0.00 25,429.79 0.00 (25,429.79) N/A LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 764,400.00 573,300.00 0.00 191,100.00 75.00% TRANSFER OUT 12,705.31 0.00 0.00 12,705.31 0.00% fAL LTG/LANDSCAPING FUND TOTAL LTG/LANDSCAPING FUND 777,105.31 573,300.00 0.00 203,805.31 73.77% INFRASTRUCTURE: CONSTRUCTION 63,000.00 63,000.00 0.00 0.00 100.00% REIMBURSE GENERAL FUND 203,910.00 152,932.50 0.00 50,977.50 75.00% TRANSFER OUT 7,423,164.71 3,056,502.20 0.00 4,366,662.51 41.18% TOTAL INFRASTRUCTURE 7,690,074.71 3,272,434.70 0.00 4,417,640.01 42.65% PROPOSED ASSESSMENT DISTRICT TRANSFER OUT 2,806,689.00 0.00 0.00 2,806,689.00 0.00% 051 01 CITY OF LA QUINTA GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT TRANSPORTATION Program Costs Transfer Out 07/01/1999 - 3/31/2000 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 0.00 0.00 0.00 0.00 N/A 0.00 0.00 0.00 0.00 N/A TOTAL TRANSPORTATION 0.00 0.00 0.00 0.00 N/A PARKS & RECREATION Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL PARKS & RECREATION 0.00 0.00 0.00 0.00 N/A CIVIC CENTER Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL CIVIC CENTER 0.00 0.00 0.00 0.00 N/A LIBRARY DEVELOPMENT Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL LIBRARY DEVELOPMENT 0.00 0.00 0.00 0.00 N/A COMMUNITY CENTER Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL COMMUNITY CENTER 0.00 0.00 0.00 0.00 N/A STREET FACILITY Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL STREET FACILITY 0.00 0.00 0.00 0.00 N/A PARK FACILITY Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL PARK FACILITY 0.00 0.00 0.00 0.00 N/A CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 40,797,514.29 8,678,295.44 25,239.42 32,093,979.43 21.27% PROJECT REIMBURSEMENTS TO GEN FUND 916,226.90 110,330.96 0.00 805,895.94 12.04% TOTAL CAPITAL IMPROVEMENT 41,713,741.19 8,788,626.40 25,239.42 32,899,875.37 21.07% ART IN PUBLIC PLACES FUND PROJECT EXPENSES 41,548.87 1,956.75 0.00 39,592.12 4.71% CIP EXPENSES 712,410.00 293,652.98 0.00 418,757.02 41.22% TOTAL ART IN PUBLIC PLACES 753,958.87 295,609.73 0.00 458,349.14 39.21% LQ NORTE (97-1) CIP FUND PROJECT EXPENSES 0.00 125,584.39 0.00 (125,584.39) N/A URBAN FORESTRY GRANT TRANSFER OUT 11,000.00 0.00 0.00 11,000.00 0.00% EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 889,923.00 54,606.47 0.00 835,316.53 6.14% 019" City of La Quinta Quarterly Investment Summary - Footnote 1 March 31, 2000 of Investment U.S. Treasury U.S. Treasury U.S. Treasury Federal National Mtg Assn Federal National Mtg Assn Federal Home Loan Bank Federal Home Loan Bank Local Agency Investment Fund Local Aqency Investment Fund Less % Attributable to RDA Less % Attributable to Financing Authority Total City Pooled Investments Treasury Note Treasury Note Treasury Note Discount Note Note Discount Note Note State Pool Maturity Date Par Value Market Value Amortized Cost 31-May-01 4,000,000 4,001,250 4,036,031 31-Oct-01 4,000,000 3,982,500 4,024,082 30-Nov-01 4,000,000 3,958,750 3,984,007 01-Aug-00 5,000,000 4,730,289 4,906,383 16-Mar-01 5,000,000 5,003,338 4,998,827 27-Jun-00 5,000,000 4,929,400 4,936,445 15-Aug-01 3,000,000 2,959,687 2,969,557 Next Day 6,489,791 6,489,791 6,489,791 Next Day 4,342,859 4,342,859 4,342,859 $40,832,650 $40,397,864 $40,687,982 Footnote 1 - The Quarterly Investment Report does not include the City of La Quints checking account, sweep account, Housing Program account or petty cash account (8,888,807) 784 $31,799,959 053 n14 T-iht 4 4 Qum& COUNCIL/RDA MEETING DATE: April 18, 2000 Transmittal of Treasurer's Report as of February 29, 2000 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 15 STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated February 29, 2000 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. Resa16atfuliv su hn M. Falconbr, Finance Director Approved for Submission by: Thomas P. Genovese, City Manager Attachment: Treasurer's Report, City of La Quinta 054 Tiht 4 XP Qumrcu MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance DirectorlTreasurer SUBJECT: Treasurer's Report for February 29, 2000 DATE: March 28, 2000 Attached is the Treasurer's Report for the month ending February 29, 2000. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Dept. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Sold/Matured Other Ending Change Cash (1) $1,070,446 ($17,678) 1,052,768 ($17,678) LAIF $9,932,650 3,000,000 1,500,000 11,432,650 1,500,000 US Treasuries (2) $22,021,283 0 3,000,000 (6,548) 19,014,735 (3,006,548) US Gov't Agencies (2) $19,683,980 0 51,663 19,735,643 51,663 Commercial Paper (2) $3,988,755 0 4,000,000 11,245 0 (3,988,755) Mutual Funds $3,221,337 4,561,552 7,782,889 4,561,552 Total $59,918,451 7 561 552 8 500 000 $59,018,685 899 766 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and ins in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. the City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. l M. Falconer ce Director/Treasurer 3 3/ 00 Date Footnote (1) The amount reported in the other column represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the r" q 0 0 z° z° zo E 1n n yE c U U qy a > w to U LL 0 to o� I 1S O m v T N CO EI T v N N N N C W Q� 6G co a. 75� c a 00 Ein V V Gx z S W H i 7� C N W W�Q CD CD ,Q pO E E c co r �g� r c N N �bL n u`Ri m r v�i g Z g q� qE E i! r c H 2 EZ v E�?oC9� .... q C � 9�a� 0 LL E m g m U c U Z `-"-' LL 5 N 3 a Z C C E �aegeeIa o c c LL qp� EE�1 1-:L" IL o 0 E q LE I $q m cos3 E z E C m E Ec E�zT-9L�p—= � E E Eq E Q 8 E 5 8 �ij Ecm U U !A (y7 �ppy�p� fA ac 9 ,9 s 'o m E yg} O �L Ux m C � 7 a MElL aR**ag ) N W)WU)LO q � Q aEQ� q pq� q COC C C www� 0 QQQfn 05r mm 005 § k % { E , & j % a H a 0c 0 jai 2 %f2 § \§ƒ o § @iR«§Rk� •� a § �Ri0 ��k § . 22-■ R§ k m��q�3©\ �N .w - CM ■ ■ - ��_ cli (6-©— . � ALL § a U- 2 LLiu -. £ 7§EES LL E �f i Sc 2� `kƒ }\�© k«j\. k a. -cc ■ � ƒ & Ese /22 5 A L oc u2��2�oo£>mAk5tok<kwjw, �/k �■ 00 co �t ira07 o _ pnq a cm c'Llaaaa W z Z Z Z m 7 QQQQ z z z z 0 LO U) 60 0 (� O � cl N O � N m (n O O O a�saaLL �'cc��a� O vNco M N � Q U rn c •U c N C U- N V 'rN��+ tC � U QN a E c = N Eo 3 c .. > a o c c O N N C� O> N c ca � Q c JONZ' 0 Li cUR O E O N E V .U. U 7 =ZU�g� U�UU .E- cc J 0 0 0 O O O a 0 CD 0 o9Q pZNZMLL,Z N 0 0� co ti O O 00 ti •v�00000� O I � O0go a C6 v C C O z" co_ _ �. N O O CO a a° ti on ca0�o f"cc�gc�g�U� USN~"a 5 L N U DU T- up LO N 00 00 VLOf-00 O p q( cM 0 6 CA Lf� L Ln O to Il- 0o Ln a C � too) N c 7 ` 7 � a G y E L .0 U 0 0 0 i5 maw V a a 0 0(D c 3 E ccc•2� a c m c S Za m E as `8��Em c E N . can za NEE a w E Ea N c m 06 � Q �A C d a N C N N -p O c c � w > c C U a' - tNN 'C t m :Y M� .+ �zvg��E°�_� ° Q oCan'.-1 2 00 L �g a a UC�LL X S 8 YI N 0 Pj Ll 3 � 9 i000 �;?Rssaa g 3 060 0 ()8 _ OM1Nn O1, V'�oNpV C-410 0 0 O IV tn0 N .R. C; pippp V t r PZ M (`7 h H N nf1 (00(��C7 Cq INN V�N V;i M " tF N(7 Npn (perap (MpONv2 (O m. Cl �Yf a0 H � CCL N � 00 is tf p^ (n (a 0 � (n O O oo �} N�O(n OV .� N a N O pN10 (N M(Nn� (No N.� (O� Me-O7M Mao A A LL �p O r- �l'1 000 t- v LO OCD a Q A �- ON V1O�OM i�(6 N(qW 0) tpo�01 00tQp N(gO(O0O- (D a N n a O N N-f- ` MN0)(R . (+l M IL V wpm N O OOO(ow (p ((q C 000 I-a0 ONM� p O R O to 10 N N V N O Ln 0 0 I n p M h ep��p ('� (O C (p er (p N h N M OCli pppp ip �j OI A ell O/ NMNaD� N N (L 00�7OQ N N N NN apON M.M.0N (O ta�pp0O�fpo-N RV V N O m N O LLO Co(n NaD0 '7 f�Nm 1� Nin N � O� I.-S OpMN O�fi �{ 0 Ip (O (N[)_ O�apD M � (Nh (�NSSM Na�D ll�(O� h1�ppMp N'7NMOaO- N mod. 0 a0 � OV MN N7NaD� a0 U. �Q 8 3 pp Epp � $ ( O a a l+! r .0 INO 0) (n N A ((pp m a0 M aD (p m 1yQ O aD r p �O("J OA ui pppp Cli(p N��NNaO C IM C O (�0 OI M N r, M O M N ,a d!. N l'7 U. N _O NaOppp ap t0O w �0pp0 Go(Nn 7 O NNa O�ef W NOMB8 �jQ NA v 8 1aQp a r H Tr NNM aM0��a0 N M I n O N - ... C L � 7 O C C N C � a N N d d O a7 C N W „ m< 2 c� �c3 Cl x w m C1 C�3zY tC�� OLD war (L E C C C N e d ad CI- V p TC (a x N� n. a O " (O x y O � O (0 C L y N L N (n C C .0 N w L C C V 0LL Q La N at (a l0 g� x(A�OUOF- O a/ 2 U W 2 m al-mOa' zT I Oct 009 CITY OF LA QUINTA CITY CITY RDA RDA FA BALANCE SHEET 02129M FIXED LONG TERM FIXED LONG TERM FINANCING LONG TERM GRAND CITY ASSETS DEBT RDA ASSETS DEBT AUTHORITY DEBT TOTAL ASSETS: POOLED CASH 3,024,768.04 8,078,328.86 (35.21) 11,103,049.49 LQRP INVESTMENT IN POOLED CASH 755,000.00 755,000.00 INVESTMENTT-BILUNOTES & OTHER 30,000,000.00 30,000,000.00 AUTO MALL CASH 551.585.45 551,685.45 LQRP CASH 74,664.59 74,884.59 BOND REDEMPTION CASH 1,965,155.74 28.73 1,965,184.47 BOND RESERVE CASH BOND PROJECT CASH 14,179,437.10 589,255.36 14,768,702.46 BOND ESCROW CASH PETTY CASH 1,000.00 1,000.00 CASH & INVESTMENT TOTAL 33,577,441.49 25,052,6W.09 589,268.88 59.219.306.46 INVESTMENT IN LAND HELD FOR RESALE ACCOUNTS RECEIVABLE PREMIUM/DISCOUNT ON INVESTMENT LQRP-ACCOUNTS RECEIVABLE INTEREST RECEIVABLE LOAN/NOTES RECEIVABLE DUE FROM OTHER AGENCIES DUE FROM OTHER GOVERNMENTS DUE FROM OTHER FUNDS DUE FROM RDA INTEREST ADVANCE -DUE FROM RDA ADVANCES TO OTHER FUNDS NSF CHECKS RECEIVABLE ACCRUED REVENUE TRAVELADVANCES EMPLOYEE ADVANCES PREPAID EXPENSES RECEIVABLE TOTAL 9,579,801.63 3,511,388.88 8,280,000.00 21,351,190.31 35,711.23 60,953.90 (185,784.03) (14,858.08) 53,921.76 12,288.93 17,855.99 2,688,850.80 127,984.00 785,501.19 741,656.90 6,890,277.20 1,582,780.34 306,491.92 1,896.88 833.40 4,798.00 8,260,000.00 8,356,695.13 (200,822.11) 53,921.76 12,288.93 2,686,706.79 127,984.00 1,527,158.09 6,890,277.20 1,582,760.34 306,491.92 1,896.88 833.40 4,798.00 WORKER COMPENSATION DEPOSIT RENT DEPOSITS 75.00 UTILITY DEPOSITS 75.W 2,100.00 MISC. DEPOSITS 2,100.00 2,175.00 DEPOSITS TOTAL 2,175.00 GENERAL FIXED ASSETS 1,289,694.28 15,146,522.00 10,233,508.05 26,869,722.33 ACCUMULATED DEPRECIATION (585,360.27) 3,395,117.03 (585,360.27) 3,395,117.03 AMOUNT AVAILABLE TO RETIRE L/T DEBT AMOUNT TO BE PROVIDED FOR L/T DEBT 1,677,482.02 95 027,308.08 8,250,000.00 104,964,788.08 TOTAL OTHER ASSETS 704,334.01 15,146,522.00 1,877,482.02 10,233,505.05 98,422,423.09 8,260,000.00 134,444,257.17 TOTAL ASSETS 43 883 752 13 15146 622 00 1 677 492 02 28 583 994 77 10 233 508 05 98 422 423 09 8,849,258.88 8 260 000 00 215,016,938.94 LIABILITY ACCOUNTS PAYABLE 1,163,738.40 11,999.44 3,786.45 749.00 1,180,273.29 1,063,845.89 DUE TO OTHER AGENCIES 1,063,845.89 1,517,278.09 9,305.00 1,627,158.09 DUE TO OTHER FUNDS 576.00 INTEREST ADVANCE -DUE TO CITY ACCRUED EXPENSES PAYROLL LIABILITIES 8,380.02 3,547.47 STRONG MOTION INSTRUMENTS 3,547.47 2 8.890..0 FRINGE TOED LIZARD FEES 28,890.00 000.00 3.000 SUSPENSE 3,000.00 DUE TO THE CITY OF LA QUINTA PAYABLES TOTAL 2,271,982.78 11,999.44 1,521,054.54 10,054.00 3,815,100.76 ENGINEERING TRUST DEPOSITS SO. COAST AIR QUALITY DEPOSITS 375,895.24 ARTS IN PUBLIC PLACES DEPOSITS 375,895.24 15.364.00 LQRP DEPOSITS 15,364.00 1,286,496.69 DEVELOPER DEPOSITS 1,208,498.69 365,559.95 MISC. DEPOSITS 385,559.95 1,157,547.98 AGENCY FUND DEPOSITS 1,157,547.98 15,364.00 3,180,883.86 TOTAL DEPOSITS 3,165,499.88 DEFERRED REVENUE 8,270.67 8 250,000.00 8,260,000.00 8,288,270.87 8,288,270.87 OTHER LIABILITIES TOTAL 8.270.67 COMPENSATED ABSENCES PAYABLE 337,880.86 8,473,037.34 337,880.86 9,800,639.06 DUE TO THE CITY OF LA QUINTA 1,327,WI.72 12,4W,237.00 12,488,237.00 DUE TO COUNTY OF RIVERSIDE 10,068,148.75 10,068,148.75 DUE TO C.V. UNIFIED SCHOOL DIST. DUE TO DESERT SANDS SCHOOL DIST. 87,415,000.00 8,260,000.00 75,875,000.00 BONDS PAYABLE TOTAL LONG TERM DEBT 1,685,482.58 98,422,423.09 8,200,000.00 108,347,905.67 TOTAL LIABILITY EQUITY -FUND BALANCE TOTAL LIABILITY & EQUITY CASH i INVESTMENT TOTAL PREMIUMIDISCOUNT ON INVESTMENT TOTAL 5,445,753.31 38,417,998.82 15,146,522.00 1,677,482.02 1,5W,428.54 98,422,423.09 8,270,054.00 8,200,000.00 123,612,140.96 27,027,508.23 10,233,506.05 579,204.88 91,404,797.98 43 863 75213 15,140,522.00 1,677,412,02 28 563 994 77 10 233 508 05 98 422 423 09 8 849 258 88 8,2S0,000,99 215 018.938.94 (0.00) (0.00) (0.00) 59,218,308.48 (200,622,11) 88,016,884.36 (� f? n 1 n T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: April 18, 2000 Denial of Claim for Damages Filed by John Van Der Sluys, Date of Loss February 13, 2000 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 4 STUDY SESSION: PUBLIC HEARING: Deny the Claim for Damages filed by John Van Der Sluys, with a reported date of loss, February 13, 2000. FISCAL IMPLICATIONS: None CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: A claim was filed by John Van Der Sluys, with a reported date of loss of February 13, 2000 (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. recommended that the City Council deny the claim (Attachment 2), and forwarded a correspondence to the claimant denoting the rationale for that recommendation, i.e., the contractor was responsible for the repair of the street (Attachment 3). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Deny the Claim for Damages filed by John Van Der Sluys, with a reported date of loss of February 13, 2000; or 2. Accept the claim, or some portion thereof; or 063 3. Provide staff with alternative direction. Respectfully submitted, Mark Weiss, Assistant City Manager Approved for submission by: xz�""� Thomas P. Genovese, City Manager Attachments: 1. John Van Der Sluys Claim for Damages 2. Letter from Carl Warren & Co. 3. Letter from Carl Warren & Co. to Mr. John Van Der Sluys 064 002 FILE WITH: CITY CLERK'S OFFICE P.O. _wx T50'4 LA QUINTA, CAI.. FORM #1 (FRONT) CLAIM FOR DAMAGES SERVE FOR FILING STAMP 92253 TO PERSON OR PROPERTY INSTRUCTIONS 1. Claims for death, injury to person or to personal property must be filed not later than six months after the occurrence. (Gov. Code Sea 911.2.) 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. Code Sea 911.2.) 3 Read entire claim form before filing. 4. See page 2 for diagram upon which to locate place of accident. & This claim form must be signed on page 2 at bottom. fi. Attach separate sheets, it necessary, to give full details. SIGN EACH SHEET. CLAIM NO. RECEIVED DO FEB i 4 PM 4: 01 ITY 0= LA QUINTA TY CLERK'S OFFICE ATTACHMENT 1 TO: [Name Of city] L �,' AJ Tom. Date of Birth of Claimant — 2.. Name of Claimant Occupation of Clai Al V L --7ei6 Home Address of Claimant City and State Home Telephone Number - b 3 L i9 /7 ill c /,D G-60" C. -.to - Z. - < .r" Business Address of Claimant City and State Business Telephone Number Give address and telephone number to which you desire notices or communications to be sent Claimant's Social Security No. regarding this claim: S /4- X ' 6O ✓� When did DAMAGE or INJURY occur? 2-%/_2 � Names of any city employees involved in INJURY or DAMAGE Date — i..a o L ?rune �• M If claim is for Equitable Indemnity, give date claimant served with the complaint: Date i— Where did DAMA E or ItildliRY occur? Describe fully, and locate on diagram on reverse side of this sheet. Where appropriate, give street names and d s' and measurements from landmarks: A,1 -0- , S Z' L .49 Y-yy 1 00 9. 3 d a..0 /ems Ja..�i5 Describe in d6fail how the DAMAGE or INJURY occurred. Why do you claim the city is responsible? ' l Describe in detail each IbIcItIlTor DAMAGE D� - 10V,4.7-AL7 ">y Q-1�000' i SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSEdI� m FORM #1 (BACK) The amount claimed, as of the date of presentation of this claim, is computed as follows: Damages incurred to date (enact): Estimated prospective damages as far as known: Damage to property .... _ .................... $ Expenses for medical and hospital care ......... $ Loss of earnings ............................ $ Special damages for ........................$ General damages ...........................$ Total damages incurred to date .............. $ Total amount claimed as of date of presentation of this claim: $ Future expenses for medical and hospital care .... $ Future loss of earnings ....................... S Other prospective special damages ............ $ Prospective general damages ................. $ Total estimate prospective damages .......... $ Was damage and/or injury investigated by police? If so, what city? Were paramedics or ambulance called? If so, name city or ambulance If injured, state date, time, name and address of doctor of your first visit WITNESSES to DAMAGE or INJURY: List all persons and addresses of persons known to have information: Name Address Phone Name Address Phone Name Address Phone DOCTORS and HOSPITALS: Hospital Address Date Hospitalized Doctor Address Date of Treatment Doctor Address Date of Treatment READ CAREFULLY For all accident claims place on following diagram names of streets, or your vehicle when you first saw City vehicle; location of City vehicle including North, East, South, and West; indicate place of accident by at time of accident by ' A-1" and location of yourself or your vehicle at "X" and by showing house numbers or distances to street comers. the time of the accident by "B-1" and the point of impact by. *%' If City Vehicle was involved, designate by letter ' A' location of City NOTE: If diagrams below do not fit the situation, attach hereto a proper Vehicle when you first saw it, and by "B" location of yourself diagram signed by claimant. SIDEWALK CURB __J I 1rR 9 V A) CURB PARKWAY SIDEWALK Signature of Claimant or person filing on Typed Name: Date: his behalf giving relationship to Claimant: /,r z - ;�' 4_1� 4��' � /L/_ NPE: CLAIMS MUST BE FILED H CITY CLERK (Gov. Code Sea 915a). Presentation of a false claim is a felony (Pen. Code Sec. n.) 060 - 005 1911 INU 091 FIESTA FORD - LINCOLN - MERCURY 78-990 VARNER ROAD - INDIO, CA 92203 (760) 772.8000 - TOLL FREE (888) 505-FORD 7:00 AM TO 7:00 PM MONDAY THRU FRIDAY o A o I WICK100 AAA M031:00 AMTO 5•a0 PM SAF P A N[) CARAAO(l551 AS Notice To Our Service Customers Our charges are not based on actual mechanics time. Factors which influence labor charges may include job complexity, specialized training and equipment, and length of time required for the specific job. You Will be charged no tha s ated price approved by you. If we discover that additional or diffe nt ar ssary, you Will be contacted In advance for your approval. ORIGINAL ESTIMATE E REVISED REASON ADDITIONAL ESTIMATE S COST S AUTHORIZED BY O IN PERSON DATE TIME BY: O PHONE N O ACKNOWL E AND ORAL APPROVAL OFA INCREASE IN THE ORIC31NAL ESTIMATED PRICE. O CUST5E EDGED A RE90PT OF A HEREOF. SIGNATURE �. (.{_.{ f._ ' DR A F R E E SAVE YOUR SERVICE INVOICES ACE OIL AND RLTER MEMM CAN OIL 8 FILTER ,q AU �� Is CHANGE YEARS+ DATE �"'"' WARRANTY INWI:ES IK;LUDED. HAZARDOUS WASTE DISPOSAL AS A RESULT OF FEDERAL AND STATE MANDATED MANAGEMENT REGULATIONS. A SMALL AMOUNT WILL BE CHARGED FOR THE DISPOSAL OF HAZARDOUS WASTE GENERATED BY THE REPAIRS OF YOUR VEHICLE. HAZARDOUS WASTE ITEMS ARE OIL, OIL FILTERS. SOLVENTS. TIRES. BATTERIES, ASBESTOS, GASOLINE. _ ANTIFREEZE. ETC..THIS AMOUNT HAS BEEN INCLUDED IN YOUR ORIGINAL ESTIMATE. THE UNDERSIGNED HAS_ BEEN ADVISED AND MADE AWARE OF THE FOLLOWING RECOMMENDED REPAIRS AND DID NOT WANT TO HAVE REPAIRS DONE AT THIS TIME. 010NATURE DATE . RECOMMENDED REPAIRS: } P a A CODE 05430 (CHECK W) APPROPRIATE BOX) PAM LAMM TOTAL AMMINd e4rs as DAN NOTICE TO CONSUMER: PLEASE READ IMPORTANT INFORMATION ON BACK. Ili TO W4 If!"t R UY;:, .Ipti 911417 ANVW-.IIIIA ('3I1 C0 IM,: (760) 771.0310 _ ................ rcc 0Fr 1(7- l TAris 96M - AM 879 C SIN, R TAX Rll FSt NNMN Ot>QNx TER INI 51347 _ - ORIV'RIOl1re;7i INFORMATION INVOIr1:3 r.OTM rMTI� IVOIN1 07/11400 ""1 or%/00 ZA AE —'r -W CUR11 7• )• caffC11CR Cxl94NT I pail CA MR. 110t' COTTI Mi - ... - _- --- - - __. - I_IC7r. NI "ll.CA-'WTt09 411R SIMI ffffV r0)<:TIfM►t 081t94 ,^,Ir IT ME-7-1. AI.(IW-J r rX FOR .` -3 t• 5O A QIMJ W RATION TFI ARM Al r:T FI,t1T T I S^T :�LS. NG M�Irvs►u ii I ( + 40.00 -T11::, rNJ<'>, EC (:t;T CASrI'IROAI?2 V(=.IIT � . AI im rTMT 1i1T1 t ._.._........ SIFTOM ....__...._..--- Il11W M.001 W, 40.00 TY'rt C, ....._._..... TOTAI, gla9ni : FIR 4>f�A -...................... 40.00 _.._...._..... - _.........__..._......_.. gwfflY 1'r- (74HO ,rat INVOW: IA--7m I AM MrMiAfII(:At 40.00 ; PAYKW- 013TIMNITION FOR IMMICI: CO3T30 TMN C ffff 40.00 TQTAI. 110(,": 40.00 , NMI rXt 1140.00 I.AIM Mr.--.T.S. 00 70.00 I FSTIMATF........................ I AlY(IIinM .".70: T IAT T F E Ar'Fum ti PI21(IR T(1 11F 01( WIN CIJNTWRO W A"PI -.0 ANY R(:VI FSTIMATI' $45.00 IF Y0.1 ' 1AVf' ANY tM rST 111 - N F ANY W(lrX RFCCMIMIIMII It MIN It It A'i'•s�.A4':'•i AI 1, rt[SICS rlxi ANY IMx'tK .. --1 o at Washington. PAtAT 1 IA.,T I'Nt: 0i7 NIGH We are a family searing friends, achieving extraordinary results through teamwork and shared valor 1.4 ATTACHMENT 2 March 8, 2000 MAP , 1 I TO: City of La Quinta ATTENTION: Pamela LiCalsi, Senior Management Assistant RE: Claim Van Der Sluys v. City of La Quinta Claimant John Van Der Sluys D/Event 13-Feb-00 Rec'd Y/Office 14-Feb-00 Our File S-101992-DBK We have reviewed the above captioned claim and request that you take the action indicated below: • CLAIM REJECTION: Send a standard rejection letter to the claimant. Please provide us with a copy of the notice sent, as requested above. If you have any questions please contact the undersigned. Very truly yours, CARL WARREN & COMPANY Dwight J. Kunz cc: CJP1A w/enc. Attn.: Executive Director CARL WARREN & CO. CLAIMS MANAGEMENT•CLAIMS ADJUSTERS 750 The City Drive • Ste 400. Orange, CA 92868 Mail: P.O. Box 25180 • Santa Ana, Ca 92799-5180 Phone: (714) 740-7999. (800) 572-69M 9. Fax: (714) 740-9412 007 John Van Der 2632 Amanec. Chico, CA 95 RE: Principal Member City Claimant D/Incident Our File Dear Mr. Van Der Sluys: March 31, 2000 CJP1A La Quinta John Van Der Sluys 02/13/00 S 101992 DBK ATTACHMENT 3 As claim administrators for the self -insured City of La Quinta, we have made a careful examination of the circumstances surrounding the captioned occurrence and feel we have enough evidence to make a decision on your claim. After evaluating the facts, we have reached the conclusion that our principal is not responsible for this occurrence. We are sorry we are unable to recommend settlement of your claim to our principal. Our investigation reveals that the contractor working in the area was, Hood Com. Inc @ 11201 Harrell, Mira Loma, CA phone 909-360-700. We have sent a copy of your claim to them and are, requesting they contact you with their findings. This letter does not affect the notice that will be sent to you by the City of La Quinta regarding disposition of your claim. Very truly yours, CARL WARREN & CO. Deborah Been cc: City of La Quinta cc: CJP1A CARL WARREN & CO. CLAIMS MANAGEMENT•CLAIMS ADJUSTERS 750 The City Drive . Suite 400. Orange, CA 92868 Mail: P.O. Box 25180 . Santa Ana, Ca 92799-5180 Phone: (714) 740-7999• (800) 572-69W • Fax: (714) 740-9412 MW r4.mm.eromnnee..Q �tlO March 31, 2000 Hood Co nications Inc 11201 H ell Mira L ma, CA 91752 RE: Principal CJPIA Member City La Quinta D/Event 02/13/00 Claimant John Van Der Sluys Our File S 101992 DBK APR 0 3 2000 By We are claims administrators for the self -insured City of La Quinta. Attached is a copy of a claim received by the city for your review. Since the City contracted with you for services, we are tendering this claim over to you for your investigation and handling. Please contact the claimant directly with your findings. Please confirm receipt of this claim by signing the acknowledgement block below and returning it to the undersigned. Very Truly Yours, CARL WARREN & CO. Deborah Been ACKNOWLEDGED: DATED: Enc: Copy of Claim City of La Quinta, John Ruiz cc: CJPIA, Executive Director CARL WARREN & CO. CLAIMS MANAGEMENT•CLAIMS ADJUSTERS 070 750 The City Drive • Ste 400 9 Orange, CA 92868 Mail: P.O. Box 25180 • Santa Ana, Ca 92799-5180 Phone: (714) 740-7999. (800) 572-6900. Fax: (714) 740-9412 009 0n Tjht 4 4 Q" COUNCIL/RDA MEETING DATE: LN 0 mo an -MA April 18, 2000 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: Authorization for Overnight Travel for an Animal PUBLIC HEARING: Control Officer to Attend a Training Conference Given by California Animal Control Directors Association and State Humane Association of California in Long Beach, CA, May 3 - 5, 2000. RECOMMENDATION: PA Approve authorization for overnight travel for an Animal Control Officer to attend a training conference given by the California Animal Control Directors Association and State Humane Association of California in Long Beach, CA, May 3 - 5, 2000. FISCAL IMPLICATIONS: The training will be funded from Travel, Training and Meetings Account #101-353-637- 000. The breakdown of estimated expenditures for this class is as follows: ♦ Registration $ 150 ♦ Meals 100 ♦ Travel 0 (Will use City vehicle) ♦ Hotel 300 Total $ 550 CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: This conference includes such topics as animal abuse, evidence collection, interview skills, current issues in animal control, potential solutions, court procedures, and animal control skills. 071 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for overnight travel for an Animal Control Officer to attend a training conference given by the California Animal Control Directors Association and State Humane Association of California in Long Beach, CA, May 3 - 5, 2000; or 2. Do not approve the request for overnight travel; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Building nd Safety Director Approved for submission by: /Thomas P. Genovese, City Manager Attachment: 1. Conference Agenda ATTACHMENT 1 California Animal Control Directors' A000ciavon 6 State Humane A000ciation of California f resent Training Conference STATC g. t �yry. M~Yr HUMANE ASSOCIATION OF CAUFORNIA PAST SUNSETS AND NEW HORIZONS May 3=5, 2000 Queen mary Long Beach., California 0P)4- Oa y One Agenda---- Kfednesda y, May 3, 2000 Vendor Set -Up Completed by 8:45,a.m. Exhibits Open Wednesday from 9:00 a.m. - 7:30 p.m. and Thursday from 8:00 a.m. - 4:00 p.m. Registration Begins at 8:00 a.m. Welcome by Long Beach Mayor Beverly O'Neil 9:00 a.m. - 9:15 a.m. Keynote Speaker (tba) 9:15 a.m. - 10:00 a.m. 4 .i : ( AMA -k j f e 1 Session Course # Speaker Legislative Process 101 Pat Claerbout, Director of El Dorado County Animal Control Cases from Hell -Roundtable 102 Jan Glick, Dir. of Santa Barbara County Animal Control Animal Hoarders* 103 Dr. Priscilla Stockner, DVM, President State Humane Assoc Dog Parks 104 Rick Johnson, Assoc. Director of Marin Humane Society Euthanasia Training* (classroom) EC Penny Cistaro, Expert in Compassion & Euthanasia (All participants attend 10:30 a.m. - 6:30 p.m.) (All participants attend classroom, EC, and one practical session, either EP1 or E172) Lunch Noon - 1:30 p.m. ---Sponsor tbd Session Course # Successful Adoption Programs 105 Zoonotics** 106 Crusade Against Violence 107 Interview & Interrogation Techniques* 108 Euthanasia Training* (classroom cont'd) EC (All participants attend 10:30 a.m. - 6:30 p.m.) Speaker Julie Morris, ASPCA Dr. Lyla Miller, DVM ASPCA Vicki Greer, Sierra County Public Health Lt. Lee Osbourne, Nevada County Sheriff's Office Penny Cistaro, Expert in Compassion & Euthanasia Break 3:00 p.m. - 4:00 p.m. Social Hour 6:00 p.m. - 7:30 p.m. in Exhibitor Area Dinner on your own Day TI<f,o Agenda ---Thursday, May 4, 2000 Registration 8:00 a.m. - 10:00 a.m. Continental Breakfast 7:45 to 8:45 a.m. Session Course # Past & Future A.C. Practices 201 Dog Handling* 202 Care of Exotics in a Shelter** 203 Writing a Successful Search Warrant* 204 597 Requirements* 205 Euthanasia Training* EP1 (10 participants offsite-practical portion of training) Speaker Julie Morris, ASPCA, Bill Brothers, ACES Dr. Rolan Tripp, DVM Dr. Lyla Miller, DVM ASPCA Writing A Successful Search Lt. Lee Osborne, Nevada County Sheriff's Office Capt. Cindy Machado, Marin Humane Society Penny Cistaro, Expert in Compassion & Euthanasia Break 10:15 - 11:00 a.m. Lunch CACDA General Meeting ---Sponsor tbd �4 065 Session Course # OSHA Compliance & Safety in the Shelter 206 Dog Handling` (cont'd) 207 Evidence Collection' 208 Hiring & Keeping Good People 209. Euthanasia Training' (cont'd) EP1 (10 participants offsite-practical portion of training) Break 3:00 p.m. - 4:00 p.m. Exhibitor Breakdown 5:00 p.m. - 7:00 p.m. Speaker Greg Weil & Aaron Reyes Dr. Rolan Tripp, DVM Lt. Lee Osborne, Nevada County Sheriff's Office Judy Kirchner, Human Resources Consultant Penny Cistaro, Expert in Compassion & Euthanasia Murder Mystery Dinner 6:30 p.m. (no hoot bar) Day Three agenda ---Friday, May 5, 2000 Registration 8:00 a.m. - 8:30 a.m. Continental Breakfast 7:45 to 8:45 a.m. Session Course # Cats & Cat Behavior 301 Court Room Demeanor' 302 Child Abuse Reporting` 303 Putting the Fun Back Into Work 304 Customer Service 305 Euthanasia Training` (contd.) EP2 (10 participants offsite-practical portion of training) Break 10:30 a.m. - 10:45 a.m. Lunch Noon - 1:30 p.m. ---Sponsor tbd Session 1785 How is it going? Course # 306 Volunteer Management 307 Shelter Standards 308 Making Your Case' 309 Customer Service (cont'd) 310 Euthanasia Training' (cont'd) EP2 (10 participants offsite-practical portion of training) Break 3:30 p.m. - 3:45 p.m. Conference Closes 5:30 p.m. Speaker tbd Madeline Bernstein, Esq., Executive Director of SPCA -LA Lynn Loar, PhD, LCSW Dolores Keyes, G.M., Coastal Animal Services Authority tbd Penny Cistaro, Expert in Compassion & Euthanasia Speaker Dr. Dena Mangiamele, Director of San Diego County Animal Control Orange County Volunteer Center Representative tbd Lt. Lee Osborne, Nevada County Sheriff's Office tbd Penny Cistaro, Expert in Compassion & Euthanasia * Denotes Certificate Courses (Certificates will be issued at the end of each course) ** Denotes California Veterinarian Medical Assoc. Certificate Course Alofe: Pchedule Subject to ChGnoe �i ; ; 6 TW!t 4 XP Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: April 18, 2000 CONSENT CALENDAR: ITEM TITLE: Approval of an Agreement with the STUDY SESSION: Coachella Valley Association of Governments for the PUBLIC HEARING: Valleywide Traffic Signal Synchronization Project Authorize the City Manager to enter into a cooperative agreement with the Coachella Valley Association of Governments for the Coachella Valley Traffic Signal Synchronization Project, -contingent upon approval of the agreement terminology. The Coachella Valley Traffic Signal Synchronization project is federally funded in the amount of $2.8 million. The Coachella Valley Association of Governments (CVAG) has contracted with DKS Associates for the design of Phases I & 11. Funds allocated for construction are in the amount of $2.08 million. Projects that are identified under these phases will be funded entirely by CVAG. None. The City has been a part of the Coachella Valley Signal Synchronization Committee since its inception in 1997. Members on the valleywide committee include: CVAG, Caltrans, Riverside County, and the Cities of Blythe, Cathedral City, Coachella, Desert Hot Springs, Indian Wells, Indio, La Quinta, Palm Desert, Palm Springs, and Rancho Mirage. The Signal Synchronization Committee identified the traffic corridors needed to improve traffic safety and flow through the valley. The Coachella Valley Traffic Signal Synchronization Feasibility Final Report, other engineering studies, and funding constraints dictated that only a portion of the identified. traffic corridors could be constructed with this funding. The construction plans for Phases I & II have been completed and will be advertised for construction with a bid opening date of May 22, 2000, and a projected award date at the CVAG Executive Committee meeting on June 5, 2000. T:\PWDEPT\COUNCIL\2000\000418e.wpd The traffic corridors within La Quinta's City limits included in Phases I & II are: 1) Highway 1 1 1 from Plaza La Quinta to Jefferson Street; 2) Washington Street from Avenue 47 to Calle Tampico; and 3) Fred Waring Drive from Washington Street to Dune Palms Road Jefferson Street was given a lower priority by the CVAG committees due to the small benefit received when very few widely spaced traffic signals are coordinated. Higher priority arterial corridors were identified in the Coachella Valley, and have significantly higher traffic volumes with numerous closely spaced traffic signals. The City of La Quinta, City of Indio, and CVAG are presently under contract to construct the Jefferson Street ultimate improvements from Highway 111 to Avenue 54. This contract also includes the installation of hard wire conduits and pull boxes from Highway 1 1 1 to Avenue 54 for traffic signal synchronization along Jefferson Street. Synchronization improvements on Jefferson Street from Highway 1 1 1 north to Indio Boulevard will be installed during phase II of the Jefferson Street ultimate improvements. Traffic signal coordination from Country Club Drive to Miles Avenue has been completed as part of the Washington Street ultimate improvement project that was recently completed by the County of Riverside and the cities of La Quinta, Palm Desert, and Indian Wells. The coordination conduit was placed from Country Club Drive to Miles Avenue. Traffic signal coordination from Miles Avenue to Highway 1 1 1 will be completed when the traffic signal controllers are replaced in the future. The traffic signal synchronization from Miles Avenue to Highway 1 1 1 will be completed utilizing telemetry technology, therefore no hard wiring is required. Approval of this agreement (Attachment 1) authorizes implementation of the signal synchronization Phases I & II improvements, allows CVAG to establish the initial traffic signal coordination timing for the traffic signal locations within all jurisdictions, provides future maintenance of the coordination equipment, and establishes a valleywide coordinating committee to meet semiannually to review the operating characteristics of the system. The alternatives available to the City Council include: 1 . Authorize the City Manager to enter into a cooperative agreement with the Coachella Valley Association of Governments for the Coachella Valley Traffic Signal Synchronization Project, contingent to revisions required by the City Attorney; or 002 T:\PWOEPT\COUNCIL\2000\000418e.wpd 2. Do not authorize the City Manager to enter into a cooperative agreement with the Coachella Valley Association of Governments for the Coachella Valley Traffic Signal Synchronization Project, contingent to revisions required by the City Attorney; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Cooperative agreement for the Coachella Valley Traffic Signal Synchronization Project 0,9 TAPWDEPT\COUNCIL\2000\OOO418e.wpd 003 ATTACHMENT 1 MULTI -AGENCY TRAFFIC SIGNAL COOPERATIVE AGREEMENT THIS AGREEMENT, is made and entered into this day of , 20_, by and between the Coachella Valley Association of Governments, hereinafter designated as the "LEAD AGENCY", and the City of Blythe, City of Cathedral City, City of Coachella, City of Desert Hot Springs, City of Indian Wells, City of Indio, City of La Quinta, City of Palm Desert, City of Palm Springs, City of Rancho Mirage, and County of Riverside, hereinafter designated as "COOPERATING AGENCIES", and the California Department of Transportation, hereinafter designated as "CALTRANS". WITNESSETH WHEREAS, the traffic signal locations listed in "Exhibit A" are within the jurisdictional boundaries of the COOPERATING AGENCIES; and WHEREAS, Caltrans and Cooperating Agency share jurisdiction or hold jurisdiction exclusively as indicated in "Exhibit A"; and WHEREAS, the Coachella Valley Traffic Signal Synchronization Feasibility Final Report and other engineering studies indicate that an interconnected and/or coordinated traffic signal system would be mutually beneficial to the agencies and would improve traffic safety and flow; and WHEREAS, the CVAG Signal Synchronization PS&E Design will be implemented and provide a coordinated traffic signal system which would be mutually beneficial to the agencies and would improve traffic safety and flow; NOW THEREFORE, in consideration of the premises and agreements herein contained, said parties do hereby agree as follows: 1. Design Plans: The parties shall mutually establish one (1) format for the design plans. The plans shall be established and agreed upon in writing by the Traffic/City Engineer, or his/her designee, for each COOPERATING AGENCY. 2. Construction Mann eg ment: During the construction of the traffic signal improvements, construction administration shall be the responsibility of LEAD AGENCY. Daily construction inspections shall be the responsibility of the Lead Agency construction management firm as to all work within that agency's jurisdictional boundary. CALTRANS shall be involved with State property traffic signals, and CALTRANS and other larger agencies shall be allowed to assist the Lead Agency Construction Inspection. Inspection of Technical Equipment: The Lead Agency shall designate a Technical Construction Inspector for the General Contractor to be responsible for all wiring and electrical equipment inspections. 080 Coachella Valley Association of Governments La Quinta Cooperative Agreement 005 4. Signal Timin . The LEAD AGENCY shall provide the initial traffic signal coordination timing for the traffic signal locations listed in "Exhibit A". The timings shall be established and agreed upon in writing by the Traffic/City Engineer or his/her designee of each COOPERATING AGENCY. Changes in cycle length, offsets and coordination time that affect system operation proposed by one (1) party that effects any other party shall notify all affected parties for their review and shall then be agreed upon in writing by the Traffic/City Engineer or his/her designee of each affected party. 5. Common Time Reference: Each COOPERATING AGENCY shall maintain WWV clock time for its signals, with equipment provided by LEAD AGENCY, and shall resynchronize system clock time each day. 6. Upgrade: If certain signals are mutually desired to be added to the system but are not compatible due to obsolete or incompatible equipment, the COOPERATING AGENCY in whose jurisdiction the obsolete or incompatible equipment is located shall upgrade the necessary equipment to bring the signals onto the system. If existing equipment is marginal in regards to operation, the COOPERATING AGENCY in whose jurisdiction the marginal equipment is located shall consider upgrading the equipment in the normal course of project budgeting. 7. Maintenance: Upon completion of the traffic signal system and designated signal timing, the maintenance of the system shall become the responsibility of each COOPERATING AGENCY, individually, for those traffic signal locations within its jurisdiction. 8. Coordinating Committee: All parties understand that in order for the system to operate optimally it is necessary that the operational characteristics of the system be reviewed regularly. Therefore, the parties shall establish a Coordinating Committee. The committee shall meet, at a minimum of semi-annually, to review the operating characteristics of the system and propose any needed modifications to the system. The committee shall be comprised of the Transportation Engineer of LEAD AGENCY, or his/her designee, and the various Traffic/City Engineers of COOPERATING AGENCIES, or their designate representatives, and any other individual mutually agreed to by the parties. Each Coordinating Committee member shall be responsible for notifying all other committee member's as soon as possible but no later than the first working day following discovery within that member's boundary of a system failure, an emergency repair, or a power failure affecting the system. The committee member(s) of the COOPERATIVE AGENCY shall also give advance notice of at least two (2) working days prior to any shutdown of the master controller as part of regularly scheduled routine maintenance or any other regularly scheduled maintenance within his/her agency's boundary affecting the system. 1 Coachella Valley Association of Governments La Quinta Cooperative Agreement 006 The Coordinating Committee shall prepare a summary report of its meetings, system activity and future needs at the end of each calendar year. The report shall be completed by January 31" of each year. 9. Records: All parties shall each keep open book records of the project which shall be available for inspection by any party at any reasonable time during business hours. 10. Notification: Notices shall be sufficient hereunder if personally served upon the City Manager/Administrator/Engineer of each party, or sent to those individuals via the United States Post Office, postage prepaid, addressed as follows: LEAD AGENCY Allyn Waggle, CVAG Administrator Coachella Valley Association of Governments 73 -7 10 Fred Waring Drive, St. 200 Palm Desert, CA 92260 COOPERATING AGENCY Thomas P. Genovese, City Manager City Of La Quints P.O. Box 1504 La Quinta, CA 92253 11. Arbitration: Resolution of any controversy or claim between the parties and arising out of or related to this Agreement or as to the interpretation, breach, or enforcement thereof, where termination of the agreement is not desired, shall be submitted to: Option A: The Coordinating Committee, as described in Section 8 of this Agreement, which shall be dedicated to creating a mutual agreement and/or compromise. Option B: CVAG —Transportation Director Option C: Three (3) arbitrators mutually agreed upon by the parties, none of the three to be employees, representatives or agents of any of the parties of this Agreement. The parties shall mutually agree to the three (3) individual arbitrators comprising the arbitration committee. Any decision by the majority of said arbitrator shall be final and binding. 12. Indemnification By Responsible Party: As to all actions, damages, claims, losses and expenses of every type and description, to which any party hereto, or its officers or employees, may be subject or put, by reason of, or resulting from, the actions or inaction of any other party hereto taken in performance of this Agreement, the party whose actions or inactions are the subject of any such action, damages, claims, losses or expenses shall assume the defense of, indemnify and hold harmless every other party hereto, and its officers and employees. 13. Liabili : In contemplation of the provisions of Section 895.2 of the Government Code of the State of California imposing certain tort liability upon public entities Coachella Valley Association of Governments La Quinta Cooperative Agreement 082 007 solely by reason of such entities being parties to an agreement as defined in Section 895 of said Code, the parties hereto as between themselves, pursuant to the authorization contained in Sections 895.4 and 895.6 of said Code, will each assume the full liability imposed upon it, or any of its officers, agents or employees by law for injury caused by a negligent or wrongful act or omission occurring in the respective party's performance of the Agreement to the same extent that such liability would be imposed in the absence of Section 895.2 of said Code and pursuant the promise to indemnify contained herein. To achieve the above stated purpose, each party indemnifies and holds harmless the other party for any loss, cost or expense that may be imposed upon such other party solely by virtue of said Code Section 895.2. The provisions of Section 2778 California Civil Code are hereby incorporated herein and made a part of this Agreement. 14. Integration and Modification: This Agreement supersedes any and all other previous agreements, either oral or in writing, between the parties with respect to the subject matter herein. This Agreement shall be effective upon execution by both parties. Each party to this Agreement acknowledges that no representation by any party which is not embodied herein, nor any other agreement, statement, or promise not contained in this Agreement shall be valid and binding. Modification of this Agreement shall be effective only if it is in writing signed by all parties. 15. Termination: This Agreement shall remain in effect as to all parties until participation by any party is terminated by all agencies. Any party may withdraw from participation pursuant to this Agreement upon giving sixty (60) days written notice of termination to all other parties. IN WITNESS WHEREOF: The parties have caused this Agreement to be executed by the officials designated below: Dated: By: Dated: By: LEAD AGENCY Coachella Valley Association of Governments Administrating Agency COOPERATING AGENCY City of La Quinta Thomas P. Genovese, City Manager City of La Quinta Attest: Approved as to Form: By: By: June S. Greek, City Clerk Dawn C. Honeywell, City Attorney City of La Quinta City of La Quinta 083 Coachella Valley Association of Governments La Quinta Cooperative Agreement nn� EXHIBIT "A" CITY ARTERIAL STREET CROSSSTRIET CATHEDRAL CITY %.PALM CANYON ALLEN AVE. E.PALM CANYON AUTO PARKRD E.PALM CANYON CATHEDRAL CANYON DR E.PALMCANYON DATEPALMDR. &PALM CANYON E. BUDDY ROGERS E.PALM CANYON EAGLE CANYON PLAZA E.PALM CANYON ELDORADO KPALM CANYON PEREZ E.PALM CANYON SUNGATE AVE &PALM CANYON VAN FLEET AVE E.PALM CANYON W. BUDDY ROOMS/GLEN VISTA CHINO AVENIDA MARAVILLA VISTA CHINO AVENIDA QUINTANA VISTA CHINO DATEPALMDRIVE VISTA CHINO LANDAU BOULEVARD COACHELLA HWY 86 50TH AVE. HWY 86 51ST AVE. HWY 86 52ND AVE. HWY 86 6TH St. HWY 86 AIRPORT HLVD. COUNTY OF RIVERSIDE WASHINGTON STREET WARNHR TRAII MONTEREYAVENUE VARNER DRIVE MONTEREY AVENUE BROADMOOR DRIVE DESERT HOT SPRINGS PALM DRIVE HACIENDA PALM DRIVE PIERSON PALM DRIVE TWO BUNCH PALMS INDIAN WELLS COOK STREET HORIZON WAY FRED WARING DRIVE COOKST FRED WARING DRIVE EL DORADO DR. HWY ill EL DORADO DR. HWY ill INDIAN WELL9 LN. HWY 111 CLUB DR. HWY Ill COOK ST. HWY Ill MQ59 AVB. HWY 111 RANCHO PALAORAS DR HWY 111 VILLAGE CTRDR. INDIO FRED WARING DRIVE CLINTON ST. FRED WARING DRIVE JEFFERSON. FRED WARING DRIVE MADISON ST. FREDWARINGDRIVI MONROE STANDI044TH HWY Ill ARABIA ST. HWY 111 AUTO CTR DULORRAINE ST. HWY 111 CLINTON ST. HWY Ill INDIO BLVD/86 HWY Ill JACKSON ST. HWY Ill LAS PALMAS. HWY Ill MADISON ST. HWY ill MONROE ST. HWY Ill OASIS ST. HWY 111 RUBIDOUX ST. HWY86 48 TH AVE. MONROE STREET CROWN WAY MONROE STREET HIGHWAY 111 & AVE 46 MONROE STREET INDIO BOULEVARD MONROE STREET INDUSTRIAL PLACE MONROE STREET MILES AVENUE MONROE STREET SHADOW PALM AVENUMQUA AVENUE LA UINTA FRED WARING DRIVE ADAMS ST. FRED WARING DRIVE DUNE PALMS RD. FRED WARING DRIVE WASHINGTON ST. HWY Ill DUNEPALMS. HWY111 LA QUINTA CTR DR. HWY Ill MT. COVE. HWY Ill SIMONDR. HWY ill WASHINGTON ST. HWY Ill ADAMS ST. HWY Ill HOMEDEPOT DWY. HWY Ill JEFFERSON ST. HWYII1 PLAZALA UINTA WASHINGTON STREET 47TH AVENUE WASHINGTON STREET 48M AVENUE WASHINGTON STREET i SM AVBNUE/AVENIDAMAZATLAN WASHINGTON STREET CALLS TAMPICO WASHINGTON STREET 1EISENHOWER. DRIVE/RANCHO LA QUINTA WASHINGTON STREET ILA QUINTA VILLAGE 084 nn9 PALMDESERT COOK STREET FRED WARING DRIVE COOK STREET HOVLEY LANE EAST COOK STREET MERLE DRIVE COUNTRY CLUB DRIVE COOK STREET COUNTRY CLUB DRIVE DESERT FALLS COUNTRY CLUB/THE LAKES COUNTRY CLUB COUNTRY CLUB DRIVE DESERT SPRINGS DRIVE COUNTRY CLUB DRIVE Isi. DORADO DRIVE COUNTRY CLUB DRIVE MONTEREY AVENUE COUNTRY CLUB DRIVE PALM GREENS PARKWAY COUNTRY CLUB DRIVE PALM VALLEY DRIVE/INDIAN RIDGE DRIVE COUNTRY CLUB DRIVE PORTOLA AVENUE COUNTRY CLUB DRIVE SAN TROPEWUNCREST COUNTRY CLUB E.PAL.M CANYON DESERT CROSSING. I.PALM CANYON FRED WARING DR. E.PALM CANYON PAINTERS PATHMARKVIEW. FRIDWARINGDRIVE HWYIII FRED WARING DRIVE WARNER TRAIL FRED WARING DRIVE EEP CANYON RD. FRED WARING DRIVE MONTEREY AVB. FRED WARING DRIVE PHYLLIS JACKSON FREDWARINGDRIVI PORTOLA. FRED WARING DRIVE SANPABLO. FRED WARING DRIVE SAN PASCUAI, FRIDWARING DRIVE TOWN CENTER HWY Ill PLAZA WAY. HWYIII DEEP CYN RD. HWY 111 EL PASEO/CABRB.LO. HWY Ill HOSPITALITY ROW. HWY Ill MONTEREY AVEA1WY 74 HWY 111 PORTOLA AVE. HWY Ill SAN LUIS REY AVE. HWY Ill SANPABLO AVE. HWY 111 TOWN CENTER/EL PASEO MONTERIYAVI SAN GORGONIO MONTEREY AVE CLANCEYLANE MONTEREY AVE COUNTRY CLUB DR MONTEREYAVE FRED WARING DR MONTEREY AVE GRAND VIA/L. PALMAS MONTEREY AVE PARK VIEW DR PALM SPRINGS E. PALM CANYON DR CAMINO REAL. I. PALM CANYON DIL CAMINO REAL E. PALM CANYON DR CHEROKEE WY I. PALM CANYON DR ESCOBA/ARABY RD. I. PALM CANYON DR FARRELLBARONARD. L PALM CANYON DR SMOKEIltWCERRITOS RD E. PALM CANYON DR SUNRISE INDIAN CAYON DRIVE ALETO ROAD INDIAN CAYON DRIVE AMADO ROAD INDIAN CAYON DRIVE ANDREAS ROAD INDIAN CAYON DRIVE ARENAS ROAD INDIAN CAYON DRIVE GRANVIA VAL.MONTB INDIAN CAYON DRIVE LAPLAZAPARKINGLOT INDIAN CAYON DRIVE RAMONROAD INDIAN CAYON DRIVE RAQUET CLUB INDIAN CAYON DRIVE SOUTH PALM CANYON DRIVE/CAMINO PAROCELA INDIAN CAYON DRIVE TACHEVAHDRIVE INDIAN CAYON DRIVE TAH UITZ CANYON WAY PALM CYN FR. TIACN. MORONGO S. PALM CANYON E. PALM CANYON DR RANCHO MIRAGE BOB HOPE DRIVE AVENIDALAS PALMAS BOB HOPE DRIVE COUNTRY CLUB DRIVE BOB HOPE DRIVE DINAH SHORE DRIVE BOB HOPE DRIVE EISENHOWER MEDICAL CENTERIIHE SPRINGS BOB HOPE DRIVE GERALD FORD DRIVE BOB HOPE DRIVE GINGERROGERS AVENUE BOB HOPE DRIVE HOPE 3 UARE BOB HOPE DRIVE RANCHO LAS PALMAS COUNTRY CLUB DRIVE JOHN L. SINN ROAD COUNTRY CLUB DRIVE VISTADEL SOLDESERT LAKES DRIVE E. PALM CANYON DR INDIAN TRAIL RD. E. PALM CANYON DR ATRIUM WAY. L PALM CANYON DR BOB HOPE DR E. PALM CANYON DR COUNTRY CLUB DR. E. PALM CANYON DR FRANK SINATRADR. I. PALM CANYON DR WKEEPFR I. PALM CANYON DR MAGNESIAFALLS. I. PALM CANYON DR MIRAGE COVEDR E. PALM CANYON DR PETERSON RD. L PALM CANYON DR RANCHO LAS PALMAS DR. E. PALM CANYON DR THUNDERBIRD RDIFAIRWAY L PALM CANYON DR VIAFLORENCIO. FRANK SINATRA DRIVE BOB HOPE DRIVE FRANK SINATRA DRIVE DAVAL.LDRIVE FRANK SINATRA DRIVE MORNINGSIDE DRIVETHOMPSON ROAD GERALD FORD DRIVE DA VALL DRIVE GERALD FORD DRIVE LOS ALAMOS DRTVFJiNVERNE3S DRIVE Ti4 4 a vQutntw AGENDA CATEGORY: BUSINESS SESSION: COUNCIURDA MEETING DATE: April 18, 2000 CONSENT CALENDAR: ITEM TITLE: Adoption of a Resolution Granting STUDY SESSION: Conditional Approval of a Final Map and Subdivision PUBLIC HEARING: Improvement Agreement for Tract 29657, Norman Estates II, L.L.C. Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 29657, Norman Estates II, L.L.C. None. None. Tract 29657 is located east of Madison Ave., north of Airport Blvd., and west of Monroe St. (Attachment 1) and consists of 59 residential lots (Attachment 2). The developer has requested the City Council's conditional approval of the Final Map which will allow 30 days for completion of its processing. As of April 10, 2000, City staff has not received approval of the Final Map from the City's Acting Surveyor; however, it is expected that a technically correct map will be submitted within the time allowed with its conditional approval. A Subdivision Improvement Agreement (Attachment 3) has been executed by the developer; however, the associated securities have not been received. As a result, City staff has prepared the attached Resolution which provides for conditional approval of the Final Map and Subdivision Improvement Agreement. The approval is contingent upon receipt, within 30 days (May 19, 2000), of a.technically correct Final Map suitable for recording by the County Recorder with all required signatures except for the City Clerk. T APW D EPT\COUNCI L\2000\000418d. wpd Once these items are received, the City Clerk will affix the City Seal to the Final Map and offer the Final Map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the Final Map will be considered disapproved and will be rescheduled for City Council consideration only after all required items have been received. The developer has demonstrated to City staff that sufficient progress has been made with the documents required for conditional final map approval. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 29657, Norman Estates II, L.L.C.; or 2. Do not adopt a Resolution of the City Council granting conditional approval of. a Final Map and Subdivision Improvement Agreement for Tract 29657, Norman Estates ll, L.L.C.; or 2. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt," Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement AM T:\PWDEPT\COUNCIL\2000\000418d.wpd 002 RESOLUTION NO. 00- RESOLUTION OF THE CITY COUNCIL OF LA QUINTA GRANTING CONDITIONAL FINAL MAP APPROVAL OF TRACT 29657, AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps, and WHEREAS, the City Council as a matter of policy allows a subdivider to have city staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items, and WHEREAS, the subdivider has demonstrated to city staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including city staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of city staff, and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration, and WHEREAS, the City Council relies on professional city staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional city staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, the City Council of La Quinta does hereby find, determine, order and resolve as follows: Section 1. The final map for Tract 29657 is conditionally approved provided the subdivider submits all required items on or before May 19, 2000. Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms with the tentative map, the Subdivision Map Act and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the 088 subdivider has completed the following requirements to the City Engineer's satisfaction. 003 A. Produced a technically correct drawing of the map area that is suitable for recording by the County Recorder B. Has obtained all requisite signatures on the map title page, except for the City Clerk's signature. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on May 19, 2000. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 18th day of April, 2000, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: Dawn Honeywell City Attorney MW A E-+ W W E-� z O U) TRACT NO. 29657, A, n Ivi L;,l I I AVENUE 54 TRACT NO* "Ip"gWw1v,jp�•iv"W Ighff-dil"WA AVENUE 54 t2 VICINITY MAP 0 0 NOT TO SCALE 006 ATTACH 8YL�1i! f�gyat �hew 1 4 1 !i w III 4411 $ " bI k v q, 12 gig BY 14 Ile! W1011 R CO pin 1 if W • A< loq 11 12so kbb INNg f g, $VR = Cab F. s < '1121 19' ,og jQ i w dp� " P'11 log 3 11 Idi9 wIll091 ypq� H< PA 007 w 9 �!� 1w�e Z !b WRQ i I _ �JW yo 133111S 30111 ------- ---ar 1-'�-- I It I I 1 1 � I I of AVM I ANS391 I ram' II I Q L-- I II 1 N m pj m� /��Ptl I- - � I 0 I $� ual I / I I I I I N r l I J 33?J1S l NOSIO NI v 101 I 1 1 I I I 1 I I 1 1 I 1 1= 1 0 1 m II II I I II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II it II II SW 4 OF 6 91EEIS M WON OF LA OIMfA OOIEIIY OF EfYERSOE, SdOE OF CALiONN11 TRACT NO. 29657 OM A SUNWASION OF LOM 24. V MO'r OF TW f N0. 29130. AS RED N 8= =5. FAM 4'*W M 1i. NCWBNEE AND WM / 11N0110M 54 MUSK OF VA f NM W19-% AS RED N BM 214 FNB 71 1NIO M 75. NCLUSK OF W & N 11E OR10E OF M OOIMIY IIF' gNflt, Itl11a try ODIMIY, emsom II YDS 0mouUm AVOW 2000 OW W. DORM LS�l03 CURVE TABLE 1 w ■ITA rpm MC Lo TM m- 3CWM A IOAO FOOT EWW FOR I w'WW KW AN tag' PIIBC um" IhIMO6F.4 DRIGIm TO 3 OMYI9' IW *W IMV 4 01=1 Aar WN aw FA � m- NW FOR MWAL Nit OITI M 5 I'__wr aff aff 7n wm MD swum PIAPO3¢ A 1'86W WX MIT AAr � ®- NWM A I&W ROOT LW M FOR s V*46W SEAT 3,Tv a r CRY OF IA OIMd ! 3INW SW 3W ON w r442P ANIr wv ,m !W 3 FM MWADM R r3r r rAW st5r TAAr NOSES AND m OF � SCAM r-eo — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — * I� II I DOLE CoLm i l 21 TRACT NO. 29136 M.B. 285/4-16 I I i 3 26 34 33 32 / 31 TRACT/ NO. 29349-1— _ M.B. 285/69.70 I I I it --- -- Srt yl `�tEZIr�vA �4 \ 30 29 1 28 I 27 I 26 I 25 `K /NGS_TO m135 27 HEATH 1 R 11 12 3I ==4F -III = I- OC 4 in 5 =TRACT INO29349-1 == M.S.285/69-76 I 7 II $ I 9 WI TRACT NO. 29136 M.B. 285/4-16 KINGSTON HEATH — — M rTrNN TISv OOLF 001111K 25 TRACT NO. 29136 M.B. 285/4-16 EF [ .CQlfl 3— s All A."a x DA GSVA31nos isodMIV Aorol xts,»„ N DA ADo<3AOflW x >F A = AD'01 xAtsw x — — — — I In m I. l•IZ,HAq 3 3 r 'BIN 914/908 I I c 9C16L 'ON IOVdl s£ 101 a I I Pw = �x MfR II 3S;iMlOC1 - �100 II e► _�- I� I I I ua 1 tL z/ u.rcr.r 1 LtI I I JVN— d '�- nla9 Os is Ls Is I I L; � i Al %l Y. I sK I I zest aver Isom is I I II ypamx'l on OR WI all e .fA-.t 3TlJ5 N I I I 9S16L 'OWI 13Vdi 1 I I I AZI v Lt 9£ 101 3i dw I I 91-V/90L I I I I I —9916L 'Old 13 dl A I I t tj 049Y"112 N•L 101 I I I I, I AM 3^#t5a ,e0C9t ;,N.14fA N I I WtM N I I I o t I I es "4 A 318tl1 3Amno sM11M0 iD sow ow seal sole VA t LMIM 33L y K'ile1119 ' u3a s♦swna x3aM mom VW x -m ' as Kla Vol LRU low ADtlISp HOUVOW 7AGM aN VIM n AD Alp 3111 AVW SMDJWW AM WWW HIM III NMI 3mA mot v s3Daplx - +� 6 7 8 91-f•/s�Z ®'NN p ' VJM VI � 4v 9s16a 'old a3v�a at Am mi llfiOSYA lOOA OWN v S3om -m �i� •y , M , \ aesM VU yrAIJ VW MM-� sZ A S9� ? j I I �•+�' i 1333HS 33S MVI NMW AM aoos AWW au�oo sae 113 W= AIM1o0 3M6MU 'YIOI M AD= 3Mt AID 33M M M "SdMI AD 3VW M VL MMM7 d IL SM 'Ca )M)DY M GM W 'L-*M VII WAL A 3vvnm Vc M11a t I QM OM -MWl10M -9t MIIOK t SI Md w moll M am w 'Kin 10 im A J. ON LS In w A M35YMm Y am 4996Z oom lovili SKIS 9 !0 Q 131IS W&WW o MU '3019aW !D JW W V MIO Y1 AD AID 34 0 �:O tIle � C4 Q10 4ffi 4D N Z R N F.m is ® u <� on n o' N zC4 —�'�..�— � � fit-► _ i N Q1 N t �I �I N p Mf I a N � n � � — — — —3AIsa 1SI71Va3VM4 9 MM 33s CITY OF LA QUINTA ATTACHMENT 3 SUBDIVISION IMPROVEMENT AGREEMENT Tract 29657 THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this day of 20 by and between Norman Estates II, a Delaware Limited Liability Company, hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or parcel map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 29657 (the "Tract") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A" and "B", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 09� T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\29657.wpd Page 1 013 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the. amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.6., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). 098 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\29657.wpd Pagg2pf fy 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien; the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 099 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\29657.wpd Page 3015 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 14. City Riaht to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has no100 been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\29657.wpd Page 4 6 and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. 101 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\29657.wpd Page O 1 7 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: Thomas P. Genovese, City Manager ATTEST: City Clerk SUBDIVIDER: By: Title: By: Title: '// G Z- 1'/ 01'� Reviewed and Approved: City Engineer Approved as to Form: City Attorney Date City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 Norman Estates II, L.L.C., a Delaware Limited Liability Co. 501 North A1A Jupiter, FL 33477 (561)743-0529 L�/��-�� Date�_r Date Date Date 102 1 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\29657.wpd Page 6 of 6 Exhibit A SECURITY - TRACT 29657 Except as otherwise provided herein, Subdivider shall furnish performance security and labor & materials security prior to agendization of the Map for approval by the City Council. Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. The "Engineering & Plans" security will be released when the City has possession of complete, approved, original plans, signed and sealed by a design professional(s), for all required improvements. The "No -Plan Contingency", which may be utilized for any listed item or for other cost found necessary in the design or construction of the required improvements, may be released in whole or part by the City Engineer, at any time after construction plans are complete and the scope and nature of improvements are fully known. These releases shall be separate from and in addition to the reductions discussed below. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Improvement Description Performance Labor & Materials Streets & Storm Drainage 301,058 301,058 Domestic Water 173,920 173,920 Sanitary Sewer 158,670 158,670 Electrical 159,500 159,500 Monumentation 6,860 0 Construction Subtotal: $800,008 $793,148 Engineering & Plans (20% of Construction) 160,002 No -Plans Contingency (25% of Project) 240,002 Total: $1,200,012 103 019 COUNCIL/RDA MEETING DATE: April 18, 2000 ITEM TITLE: Approval of a Request for Proposal Process to Provide Professional Services, Construction Management for Capital Improvement Project No. 98-19A, 98-1913, 98-19C, 98-19D Within Assessment District 2000-1 Including the Village Prototypical Street AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: S STUDY SESSION: PUBLIC HEARING: Approve a Request for Proposals for construction management services for Capital Improvement Project No. 98-19A, 98-19B, 98-19C, 98-19D within Assessment District 2000-1 including the Village Prototypical Street; and Approve the Consultant Selection Committee; and Authorize staff to receive proposals from qualified firms, and negotiate terms of a Professional Services Agreement with the most qualified firm as determined by the Consultant Selection Committee, to be presented to the City Council for consideration at a future date. Available funding for these services was identified in the FY 1998/99 Capital Improvement Plan and the amount currently available is as follows: Phase VI -A Village Commercial Area $ 55,541 Phase VI-B Cove Residential Area $193,610 Phase VI-C Westward Ho Area $1 10,040 Phase VI-D Saguaro, Sagebrush, Bottlebrush $ 45,090 Village Prototypical Street $ 25,000 Total Funding $429,281 All of the costs for street improvements including curb and gutter, new street surfacing, storm drains will be funded through the Redevelopment Agency (RDA) Project Areas No. 1 and No. 2. A sound wall is also scheduled for construction fronting Washington Street in the Sagebrush, Bottlebrush, Saguaro area to be funded by the .Development Impact Fee. 165 T:\PWDEPT\COUNCIL\2000\000418b.wpd RDA Project Area No. 1 will fund improvements for the Village Commercial area, which includes Avenida Montezuma around the existing Francis Hack Park, Calle Estado, Avenida La Fonda (from Desert Club Drive to Avenida Bermudas), and the Cove Residential area bounded by Calle Sinaloa, Eisenhower Drive, Calle Tampico, and Washington Street. RDA Project Area No. 2 will finance the Westward Ho Improvements east and west of Jefferson Street, north of the Whitewater Channel, south of Westward Ho and east of Roadrunner Lane including Vista Grande, and improvements to Sagebrush, Bottlebrush, and Saguaro. Improvements are proposed to the existing water system within the Village Commercial area, the Village Residential area, and Westward Ho. These improvements will be funded entirely by CVWD. The other items of work include proposed public sewer in all areas. All costs associated with the construction, bond issuance, debt service, trust agreement, and administrative expense for the public sewer, will be borne by the property owners benefitting from the improvements within Assessment District No. 2000-1 boundaries. None. These improvements are being partially funded by RDA funds and therefore must be bid specifying prevailing wage requirements. Therefore, there are no Charter City impacts. On July 7, 1998, the City Council approved the Fiscal Year 1998/99 through 2002/03 Five -Year Capital Improvement Program (CIP). As part of this program, the Phase VI Improvements were identified as follows: Phase VI A - Village Commercial Area Phase VI B - Cove Area Phase VI C - Westward Ho Phase VI D - Sagebrush, Bottlebrush, and Saguaro The City Council also approved the project entitled "Village Development" which is the completion of a prototypical street (Calle Estado). On August 18, 1998, the City Council authorized the advertisement for Request for Proposals (RFP) to provide design and assessment engineering services to complete the Phase VI projects. On December 15, 1998, the City Council awarded the design and assessment engineering services contract to Korve Engineering. 105 TAMDEMCOUNCIL\2000\00041Bb.wpd 002 On February 15, 2000, the City Council adopted a Resolution of Intention to order the construction of certain improvements and to form Assessment District No. 2000-1 (Phase VI Improvements); and preliminarily adopted the Engineer's Report appointing the time and place for hearing protests; and approved project plans and specifications and authorized staff to bid the Phase VI Improvements project. The bid openings for construction improvements are scheduled to occur prior to the April 18, 2000 proposed Public Hearing and Ballot Count. This is to provide actual numbers and to verify the estimate utilized in the Engineer's Report that establish assessments. The bid is structured so the City Council may award all or parts of the bid, or may reject all bids depending on the outcome of the Public Hearing and Ballot Count. The projects have been advertised for bid and were scheduled to be opened Wednesday, April 12, 2000. Staff will be prepared to make a recommendation for award of each project area at the City Council meeting of May 2, 2000. Briefly, some of the duties to be performed by the firm selected to perform construction management services are: • Review contract documents, plans, permit requirements. • Schedule and attend a field walk with the Inspector, Design Engineer and City representatives. • Schedule and chair a kick-off meeting with the City to discuss the proposed work plan and special concerns presented at the preconstruction meeting. • Schedule and chair a kick-off meeting with affected utility agencies. • Provide a preconstruction agenda to the City for approval, and schedule a preconstruction meeting and notify attendees. • Maintain at the project site, on a current basis: recorded copies of all contracts, drawings, specifications, addenda, change orders and other modifications in good order and marked to record all changes made during construction; shop drawings; product data; samples submittal; purchases; materials; equipment; applicable handbooks; maintenance and operating manuals and instructions; and other related documents and revisions which are relevant to the contract work. • Provide regular status reports to the City of La Quinta as required. • Review laboratory, shop and mill test reports of materials and equipment, and coordinate as required with Design Engineers. 106 T:\PWDEPT\COUNCIL\2000\000418b.wpd - 003 • Administer the construction contract in conformance with the requirements set forth in the Standard Specifications for Public Works Construction and the City of La Quinta. • Conduct weekly on -site construction progress meetings with Contractor, Subcontractors, City Staff, general public, business owners, and other consultants to discuss matters such as procedures, progress, problems, and scheduling. Prepare and distribute meeting minutes. • Monitor all inspection activities. • Maintain an open door policy and meet with the general public as needed regarding the street construction and make recommendations to address their concerns. • Coordinate submittal review with Design Engineer on an as needed basis. • Coordinate with the City Engineer and other City Departments. • Coordinate and schedule construction surveying by City's consultant. • Coordinate testing requirements and scheduling of materials testing by City's consultant. • Review and analyze the Contractor's schedule (monthly), including activity sequences and duration, schedule of submittal and schedule of delivery for products with long lead time. Work with Contractor to maintain the project schedule to show current conditions and suggest revisions as required. Pursuant to the requirements of Resolution 96-80 and the City Municipal Code, this report is notification of the City Council of the need for Professional Services and recommending to initiate the first step of the formal process by developing a selection committee and advertising Request for Proposals. In accordance with Resolution 96-80, Section 6a(2) "a selection committee shall be formed and shall be comprised with members competent to judge the qualifications of firms for the specific category of services to be provided. The City Council may appoint one or two members to participate in or observe a staff selection procedure or may elect the function itself as the selection committee. The recommended consultant selection committee is as follows: Public Works Director/City Engineer Senior Engineer 107 Assistant Engineer II 004 T:\PWDEPT\COUNCIL\2000\000418b.wpd Alternatives available to the City Council include: 1 . Approve the Request for Proposals for construction management services for CIP No. 98-19A, 98-1913, 98-19C, 98-19D within Assessment District 2000-1 including the Village Prototypical Street; and approve the Consultant Selection Committee; and authorize staff to receive proposals from qualified firms, and negotiate terms of a Professional Services Agreement with the most qualified firm as determined by the Consultant Selection Committee, to be presented to the City Council for consideration at a future date; or 2. Do not approve the Request for Proposals for construction management services for CIP No. 98-19A, 98-19B, 98-19C, 98-19D within Assessment District 2000-1 including the Village Prototypical Street; do not approve the Consultant Selection Committee; do not authorize staff to receive proposals from qualified firms, and negotiate terms of a Professional Services Agreement with the most qualified firm as determined by the Consultant Selection Committee, to be presented to the City Council for consideration at a future date; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer n v d for submi o __ 'PX: Thomas P. Genovese City Manager Attachment: 1 . Request for Proposals 108 T:\PWDEPT\COUNCIL\2000\000418b.wpd 005 City of La Quinta Request for Proposals to .Provide Professional Construction Management Services The City of La Quinta seeks proposals from Professional Engineering firms to provide Professional Construction Management services to support Capital Improvement Projects No. 98-19A Village Commercial Area, 98-19B Cove Residential Area, 98-19C Westward Ho Area, 98-19D Sagebrush Bottlebrush, Saguaro Area and including the Village Prototypical Street Project all within Assessment District 2000-1. Projects 98- 19A, 98-19B and the Village Prototypical Street have been combined into a single project and a single contract will be awarded by the City for construction of the improvements contained within their respective boundaries. Project 98-19C and 98- 19D will each have a single contract awarded. Boundaries for each project and improvements are as follows; Project No. 98-19 A Village Commercial Area - This area is bounded to the east by Desert Club Drive, to the west from south to north up to Avenida Montezuma by Avenida Bermudas, to the north by Calle Tampico, to the west from Avenida Montezuma to Calle Tampico by Eisenhower Drive and to the south by Avenue 52. Improvements within this area include; street surface restoration, new paving, curb, gutter, storm water collection, sanitary sewer, domestic water, street lights and a portion of this area may receive electrical undergrounding. The development of two public parking lots, one with asphaltic concrete surface and one with a "turf block" surface treatment. Project No. 98-19 B Cove Residential Area - There are actually two residential areas that are divided by the commercial area. One area is bounded to the south by Calle Sinaloa, to the east by Avenida Bermudas, to the west by Eisenhower Drive and to the north by Avenida Montezuma. The second residential area is bounded to the west by Desert Club Drive, to the west by Washington Street, to the north by Calle Tampico and Avenida La Fonda and to the south by Avenida Nuestra. Improvements in this area include; street surface restoration, new paving, curb, gutter, storm water collection, sanitary sewer and domestic water. log T:\PWDEPT\COUNCIL\2000\000418b.wpd 007 Project No. 98-19 C Westward Ho Area - This is a residential area located north of Highway 1 1 1, it is bounded to the west by Dune Palms Road, to the north by Westward Ho and to the east by Jefferson Street and to the south by the White Water River channel and includes Westward Ho east of Jefferson Street and Vista Grande. Improvements in this area include; street surface restoration, new paving, curb, gutter, storm water collection, sanitary sewer and domestic water. This area is in the process of voting to be assessed for undergrounding existing electrical services. Project No. 98-19 D Sagebrush, Bottlebrush, Saguaro Area - This is a residential area bounded to the north by Sagebrush Drive to the east by Date Palm Drive, to the south by Saguaro Drive and to the west by Washington Street. Improvements in this area include; street surface restoration, new paving, curb, gutter, storm water collection, sanitary sewer, domestic water and a perimeter wall. Village Prototypical Street Calle Estado has been designated as the Prototypical Street. The limits of improvements are from Avenida Bermudas to Desert Club Drive. Improvements include; landscaping, enhanced paver sidewalks and crosswalks, street lighting, raised center median island with one-way slant parking, water features at either end. SERVICES REQUIRED, BUT NOT LIMITED TO: CONSTRUCTION MANAGEMENT • Review contract documents, plans, permit requirements. • Schedule and attend a field walk with the Inspector, Design Engineer and City representatives. • Schedule and chair a kick off meeting with the City to discuss the proposed work plan and special concerns to be presented at the pre construction meeting. • Schedule and chair a kick off meeting with the utilities. • Provide a pre construction agenda to the City for concurrence, schedule a pre construction meeting and notify attendees. • Provide the necessary coordination and reports to the City. 110 TAPWDEPT\COUNCIL\2000\000418b.wpd 008 Maintain at the project site, on a current basis; a record copy of all contracts, drawings, specifications, addenda, change orders and other modifications, in good order and marked to record all changes made during construction; shop drawings, product data; samples; submittal; purchases; materials; equipment; applicable handbooks; maintenance and operating manuals and instructions; other related documents and revisions which are relevant to the contract work. • Provide regular status reports to the City of La Quinta as required. • Review laboratory, shop and mill test reports of materials and equipment, and coordinate as required with Design Engineers. • Prepare and send a Weekly Statement of Working Days to the Contractor. • Monitor Contractor's certified payroll. • Monitor and document any underground electrical improvements for compliance with the project plans and specification and for requirements from the Imperial Irrigation District. • Monitor and document domestic water or sanitary sewer improvements for compliance with the project plans and specification and for any requirements from the Coachella Valley Water District. • Administer the construction contract in conformance with the requirements set forth in the project Plans and Specifications including any applicable Standard Specification for Public Works Construction, the City of La Quinta. • Conduct weekly construction progress meetings with Design Consultant, Subconsultants, Contractor, Subcontractors, City Staff, affected outside Agencies, general public, business owners, other consultants, etc. to discuss matters such as procedures, progress, problems, and scheduling. Prepare and distribute meeting minutes. • Monitor all inspection activities, both CITY provided and any consulted out inspections. • Maintain an open door policy and meet with general public as needed regarding the street construction and make recommendations to address their concerns. • Receive from the Contractor and process all shop drawings, project data, samples, and other submittal. Establish and implement procedures for expediting the processing and approval of submittal. • Coordinate submittal review with Design Engineer on an as needed basis. 111 • Coordinate with the City Engineer and other City Departments. 009 T:\PWDEPT\COUNCIL\2000\000418b.wpd Document all claims and maintain for account records. Administer implementation of project's Traffic Control Plan and perform weekly review for conformance to approved plans. Coordinate and schedule construction surveying by City's consultant. Coordinate testing requirements and scheduling of material testing by City's consultant. Review and analyze the Contractor's schedule (monthly), including activity sequences and duration, schedule of submittal and schedule of delivery for products with long lead time. Work with Contractor to maintain the project schedule to show current conditions and suggest revisions as required. Recommend necessary or desirable changes in the Construction Contractor's scope of work to City. Review and evaluate Contractor's request for changes. Negotiate with Contractors and submit recommendations to City supported by field data related to any additional work. If change orders are accepted by City, prepare change orders for signature and authorization by the City. Maintain a log of change requests. • Create and maintain "As -Built" project schedule. • Review pay requests and provide recommendation for contractor payments. • Coordinate the transition of the project to City Maintenance. • Coordinate any training sessions required for City staff. • Conduct regular coordination meetings with property owners and business owners. • Provide construction management files to the City. INSPECTION (as needed) • Review contract documents, plans and permits. • Attend field walks. • Attend kick off meetings. • Attend the Preconstruction Conferences. • Monitor and enforce construction noticing requirements. 12010 T:\PWDEPT\COUNCIL\2000\000418b.wpd • Maintain field diaries (bound workbooks) during construction, including a cumulative record of quantities constructed, daily and weekly reports, working day reports, change order documentation, photographs and other documentation. • Monitor the contractor's fugitive dust control plan and ensure the contractor using approved haul routes and they are kept clean. • Insure compliance with the construction contract by continuously monitoring, evaluating, approving or rejecting the Contractor's work in accordance with the approved construction contract documents. • Determine that the Contractor's work is being performed in accordance with the requirements of the contract documents. Endeavor to guard CITY against defects and deficiencies in the work. As appropriate, require special inspection of testing, or, make recommendations to CITY regarding special inspection or testing or work not in accordance with the provisions of the contract document whether or not such work is fabricated, installed or completed. Provide and maintain a digital photographic history of the project. Photos will also be taken of the following: a. Showing existing conditions prior to construction. b. Disputed work items. C. Work that has to be duplicated, replaced or removed. d. Completed work. e. Extra Work. Record the progress of the project. Provide daily inspection reports. Submit written daily progress reports to CITY, including information on Contractor and the entire project, showing percentages of completion. Keep a daily log containing a record of weather, Contractor's work on site, number of workers, work accomplished, problems encountered, and other relevant data. During the course of construction, maintain one set of plans with markings and dimensions in red ink to denote field changes or other corrections. • Coordinate the transition of project to City Maintenance. • Maintain copies of all permits needed to construct the project and enforce special requirements of each. • Coordinate any training sessions required for City staff. 113 • Coordinate as needed with City Public Information Office. 011 T:\PW DEPT\COUNCIL\2000\000418b. wpd ENGINEERING SUPPORT Provide an initial review and one resubmittal of shop drawings and product data for conformance to the construction documents. Provide plan revisions as required to interpret, clarify or modify the construction documents as requested by the City Engineer. CONSTRUCTION CLOSE OUT The City Manager shall administer and coordinate final inspections. The CM shall coordinate the correction and completion of the work. Assist CITY in determining when the Project or a designated portion thereof, is substantially complete. Prepare for CITY a summary of the status of the work of Contractor, listing changes in the previously issued certificates of substantial completion of the work, and recommending the times within which Contractor shall complete uncompleted items on their certificate of substantial completion of the work. • Calculate the amount of final payment due prime Contractor. Obtain evidence of certification of all lien releases. Assist CITY with Filling the Project "Notice of Completion." Secure and transmit to CITY, required guarantees. • Issue the notice of substantial completion and process the notice of completion. Coordinate any startup requirements. Deliver all equipment manuals, special equipment, spare parts, catalogs, and other materials required by specifications. • Collect all as -built data from contractors or consultants. Make recommendation for the release of retention. Proposal Format Proposals (work proposal and cost proposal) are to be submitted in separate envelopes provided by the City, clearly marked with the consultants name, address and phone number. Only one proposal per consultant will be 114 considered. 012 T:\PWDEPT\COUNCIL\2000\000418b.wpd A Pre -Proposal conference is scheduled for Monday, May 15, 2000, at 10:00 a.m., in the Study Sessions room of the La Quinta Civic Center (78-495 Calle Tampico, La Quinta, CA. 92253) Proposal packages are to be submitted to the City on/or before Monday, May 29, 2000, at 4:00 p.m. Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered to: John M. Freeland, Senior Engineer City of La Quinta Public Works Department 78-495 Calle Tampico La Quinta, CA 92253 Interviews for the most qualified consultants will be scheduled the week of June 5, 2000. A contract is expected to be awarded to the selected consultant at the City Council meeting of June 20, 2000. Consultants are encouraged to keep their proposals brief and relevant to the specific work required. Proposals shall include the following items: 1. Work Proposal (envelope 1) - submit six copies A. Cover Letter (1) The name, address and phone number of the consultant's contact person for the remainder of the selection process. (2) Any qualifying statements or comments regarding the consultant's proposal, the information provided in the RFP or the proposed contract. (3) Identification of sub -consultants and their responsibilities. B. Statement of Qualifications (1) A listing of proposed project personnel, including personal experiences and resumes for prime and sub -consultants. (2) Consultant's and sub -consultant experience with similar work, including names and current phone numbers of reference for listed projects. C. Project Understanding and Approach A description of your project understanding and how you will approach the project. 115 013 T:\PWDEPT\COUNCIL\2000\000418b.wpd D. Scope of Work Program A description of the tasks, sub -tasks, and deliverables that will be provided. E. A proposed Project Schedule, that will demonstrate the consultants familiarity with CPM scheduling methods. Please use Microsoft Project 98. 2. Cost Proposal (envelope 2) The consultant is to submit a detailed cost proposal for all services and materials anticipated in completing the project. Man-hours and extended billing rates per classification of personnel will be indicated for each task and/or sub - task defined. Selection Process Work Programs will be reviewed by a Consultant Selection Committee. The Committee will rank the consultants for contract negotiations based upon the materials submitted within the Work Proposal. The Committee may choose to interview two or more closely -ranked firms. Cost proposals will be opened only after the ranking process is complete. The City will open contract negotiations with the top ranked firm. The successful consultant will be expected to enter into the attached Professional Services Agreement. 118 014 T:\PWDEPT\COUNCIL\2000\000418b.wpd Tity/ 4 4Q" AGENDA CATEGORY: BUSINESS SESSION: n COUNCIL/RDA MEETING DATE: April 18, 2000 CONSENT CALENDAR: `7 ITEM TITLE: Approval of a Request for Proposals STUDY SESSION: Process for Professional Services to Provide Materials Testing and Construction Survey for CIP 98-19A, 98- PUBLIC HEARING: 1913, 98-19C, 98-19D Within Assessment District 2000-1 Including the Village Prototypical Street Approve a Consultant Selection Committee; and Approve two Requests for Proposals (RFP), one for professional survey services and one for professional material testing services; and Authorize staff to receive proposals and negotiate with the most qualified firm in each discipline to provide professional survey services and professional materials testing services. Funding for these services is identified in the Fiscal Year 1998/99 Capital Improvement Program (CIP) document as follows: PROJECT AMOUNT Phase VI -A Village Commercial Area $ 92,120 Phase VI-B Cove Residential Area $ 316,858 Phase VI-C Westward Ho Area $ 182,199 Phase VI-D Sagebrush, Bottlebrush, Saguaro Area $ 77,647 Village Development -Prototypical Street $ 38,750 TOTAL $ 707,574 T:\PWDEPT\COUNCIL\2000\000418f.wpd All of the costs for street improvements including curb and gutter, new street surfacing, and storm drains will be funded through the Redevelopment Agency (RDA) Project Areas No. 1 and No. 2. A sound wall is also scheduled for construction fronting Washington Street in the Sagebrush, Bottlebrush, Saguaro area to be funded by the Development Impact Fee. RDA Project Area No. 1 will fund improvements for the Village Commercial area, which includes Avenida Montezuma around the existing Francis Hack Park, Calle Estado, Avenida La Fonda (from Desert Club Drive to Avenida Bermudas), and the Cove Residential area bounded by Calle Sinaloa, Eisenhower Drive, Calle Tampico, and Washington Street. RDA Project Area No. 2 will finance the Westward Ho improvements east and west of Jefferson Street, north of the Whitewater Channel, south of Westward Ho and east of Roadrunner Lane including Vista Grande, and improvements to Sagebrush, Bottlebrush, and Saguaro. Improvements are proposed to the existing water system within the Village Commercial area, the Village Residential area, and Westward Ho. These improvements will be funded entirely by CVWD. The other items of work include proposed public sewer in all areas. All costs associated with the construction, bond issuance, debt service, trust agreement, and administrative expense for the public sewer, will be borne by the property owners benefitting from the improvements within Assessment District No. 2000-1 boundaries. None. These improvements are being partially funded by RDA funds and therefore must be bid specifying prevailing wage requirements. Therefore, there are no Charter City impacts. On July 7, 1998, the City Council approved the Fiscal Year 1998/99 through 2002/03 Five -Year CIP. As part of this program, the Phase VI Improvements were identified as follows: Phase VI A - Village Commercial Area Phase VI B - Cove Area Phase VI C - Westward Ho Phase VI D - Sagebrush, Bottlebrush, and Saguaro The City Council also approved the project entitled "Village Development" which is the completion of a prototypical street (Calle Estado). 118 002 T:\PWOEPT\COUNCIL\2000\000418f.wpd On August 18, 1998, the City Council authorized the advertisement for RFP to provide design and assessment engineering services to complete the Phase VI projects. On December 15, 1998, the City Council awarded the design and assessment engineering services contract to Korve Engineering. On February 15, 2000, the City Council adopted a Notice of Intention to order the construction of certain improvements and to form Assessment District No. 2000-1 (Phase VI Improvements); and preliminarily adopted the Engineer's Report appointing the time and place for hearing protests; and approved project plans and specifications and authorized staff to bid the Phase VI Improvements project. The bid openings for construction improvements are scheduled to occur prior to the April 18, 2000 proposed Public Hearing and Ballot Count. This is to provide actual numbers and to verify the estimate utilized in the Engineer's Report that establish assessments. The bid is structured so the City Council may award all or parts of the bid, or may reject all bids depending on the outcome of the Public Hearing and Ballot Count. The projects have been advertised for bid and are scheduled to be opened Wednesday, April 12, 2000. Staff will be prepared to make a recommendation for award of each project area at the City Council meeting of May 2, 2000. Pursuant to the requirements of Resolution No. 96-80 and the City Municipal Code, this report is notification of the City Council of the need for professional services and recommending to initiate the first step of the formal process by developing a selection committee and advertising Request for Proposals. In accordance with Resolution No. 96-80, Section 6a(2) "a selection committee shall be formed and shall be composed of members competent to judge the qualifications of firms for the specific category of services to be provided. The City Council may appoint one or two members to participate in or observe a staff selection procedure or may elect to function, itself, as the selection committee." The proposed consultant selection committee members are: Public Works Director/City Engineer Senior Engineer Assistant Engineer II Materials testing and construction survey are not typically included in construction contracts (the exception is "design -build" type of contract). In order to maintain quality assurance (QA) and quality control (QC), it is important that survey and material testing firms have no ties or interest to the construction contractor. Without this type of organizational structure, the possibility for "conflict of interest" and collusion exists. 119 003 T:\PWDEPT\COU NO L\2000\000418f. wpd The RFP outlines the services required by the consultant to provide construction surveying. Attachment 1 is the proposed RFP for this project. Upon receipt of proposals and review of costs, staff will be prepared to make a recommendation to award a Professional Services Agreement to the selected firm in each area at the June 6, 2000, City Council meeting. This will not impede the start of the project which is scheduled to begin in late summer or fall of 2000. The RFP outlines the services required by the consultant to provide construction materials testing. Attachment 2 is the proposed RFP for this project. Alternatives available to the City Council include: 1 . Approve a Consultant Selection Committee; and approve two Requests for Proposals (RFP), one for professional survey services and one for professional material testing services; and authorize staff to receive proposals and negotiate with the most qualified firm in each discipline to provide professional survey services and professional materials testing services; or 2. Do not approve a Consultant Selection Committee; and do not approve two Requests for Proposals (RFP), one for professional survey services and one for professional material testing services; and do not authorize staff to receive proposals and negotiate with the most qualified firm in each discipline to provide professional survey services and professional materials testing services; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Attachments: 1. 2. Approved for submission .by: jThomas P. Genovese City Manager Proposed RFP for Construction Survey Services Proposed RFP for Materials Testing Services 1 #3 0 004 T:\PWDEPT\COUNCIL\2000\000418f.wpd ATTACHMENT 1 City of La Quinta Request for Proposals to Provide Professional Construction Surveying Services for Capital Improvement Projects 98-19-A, 98-19-B, 98-19-C, 98-19-D Within Assessment District 2000-1 Including the Village Prototypical Street The City of La Quinta seeks proposals from Professional Land Surveying firms to provide Construction Surveying Services. Services Requested Services and products to be rendered in performing all work associated with the project may include, but are not limited to; the Engineering Consultant shall be required to provide one set of construction stakes for each of the following items as detailed: 1. Survey Control - Will be sufficiently marked and will be preserved and protected. 2. Clearing / Removals - One set of reference stakes or marks at 200 foot intervals on tangent line and 100 foot on curves will be set along the limits of the construction area or Right -of - Way for clearing purposes. All saw cut lines / areas will be delineated / marked for removals. 3. Rough Grade - (A) One set of offset / slope stakes at 50' intervals and at all horizontal and vertical curves for those areas requiring site grading and slope construction marked with cut or fill to proposed elevation. (B) One set of sub grade line and grade stakes for roadway improvements at 50' stations. 4. Final Curb and Gutter - (A) One set of offset stakes at 25 foot intervals on tangent line as required in curves and vertical curves, grade breaks, angle points, edge of pavement, cross gutters and concrete pads improvements with cut/fills to top of curb or finish grade and points of control. (B) One set of curb grade stakes at each ECR and BCR including one radius point for each intersection quadrant. 5. Storm Drain- Provide one set of offset stakes at 25 foot intervals and at all angle points for main line storm drain, with appropriate stakes for catch basins and inlets, junction structures and manholes. 6. Water Main- One set of offset stakes at 50 foot intervals for alignment, at angle points, fire hydrants, `T's, air "vac" valves, blow offs, back -flow device, tie-in, etc. which are dimensioned or stationed on the plans marked with appropriate cut to top of pipe.. 7. Sewer- One set of offset line and grade stakes at 25 foot intervals for main line, and at each `Y' station lateral, manholes, angle points, and points of grade changes with cuts to flow line. 121 One set of stakes for clean outs and manholes with invert elevations at inlets and outlets. T:\PWDEPTVROJECTS\98Pr cts\PhaseVIAssDst\Cnsltnts\RFPCnstSrvy."d PAGE 1 of 4 006 8. Sound Wall - Provide one (1) set of offset, line and grade stakes for wall construction set at fifty (50) foot intervals with appropriate cut or fill to top of footing. 9. Monument Ties and Replacement - Ties to any existing survey monuments of record which may be lost due to new construction shall be preformed for preservation and replaced pursuant to California State Law. 10. Corner Record Preparation - Prepare and file with the Riverside County Surveyor's Office the necessary documentation required in association with preserving and replacing any destroyed survey monuments. 11. Project Administration - The Engineer of Work shall be available during the length of the project to address any questions or concerns which may arise. Three (3) sets of Grade Sheets shall be prepared and submitted to the City of La Quinta within 48 hours of the receipt of the `Staking Request" for the said work. 12. Office Calculations and Supervision - Calculations as necessary to provide the field survey crews with data as needed for staking and supervision as required. Prevailing Wage - In accordance with Section 1770 of the Labor Code, the City has ascertained and does hereby specify that the prevailing wage rates shall be those provided in Article 1110-20.0, WAGE RATES. The said rates shall include all employer payments that are required by Section 1773.1 of the Labor Code. The City will furnish to the Contractor, upon request, a copy of such prevailing rates. It shall be the duty of the Contractor to post a copy of such prevailing wages at the job site. 1. Proposal Format Proposals (work proposal and cost proposal) are to be submitted in separate envelopes provided by the City, clearly marked with the consultants name, address and phone number. Only one proposal per consultant will be considered. Proposal packages are to be submitted to the City on/or before Monday, May 22, 2000, at 4:00 p.m. Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered to: John M. Freeland, Senior Engineer City of La Quinta Public Works Department 78-495 Calle Tampico La Quinta, CA 92253 Consultants are encouraged to keep their proposals brief and relevant to the specific work required. Proposals shall include the following items: 1. Work Proposal (envelope 1) - submit 6 copies A. Cover Letter n (1) The name, address and phone number of the consultant's contact person for the 9,07 T:\PWDEPIIPROJECTS\98Ncts\PhaseVIAssDst\Cnsltnts\RFPCnstSrvy.wpd PAGE 2 of 4 remainder of the selection process. (2) Any qualifying statements or comments regarding the consultant's proposal, the information provided in the RFP or the proposed contract. (3) Identification of sub -consultants (if any) and their responsibilities. B. Statement of Qualifications (1) A listing of proposed project personnel, including personal experiences and resumes for prime and subconsultants. (2) Consultant's and subconsultant experience with similar work, including names and current phone numbers of reference for listed projects. C. Project Understanding and Approach A description of your project understanding and how you will approach the project. D. Scope of Work Program A description of the tasks, sub -tasks, and deliverables that will be provide. 2. Cost Proposal (envelope 2) The consultant is to submit a detailed cost proposal for all services and materials anticipated in completing the project. Man-hours and extended billing rates per classification of personnel will be indicated for each task and/or sub -task defined. Selection Process Work Programs and Cost Proposals will be reviewed by Public Works Staff, and will be ranked for contract negotiations based upon the materials submitted within the Work Proposal and Cost Proposal. Cost proposals will be opened only after the ranking process is complete. Project Plans and Specifications are included with this proposal (11 "X 17" Format), or full sized plans may be reviewed at the City's Public Works offices. The City will open contract negotiations with the top ranked firm. The successful consultant will be expected to enter into the attached Professional Services Agreement. 123 T:\PWDEPT\PROJECTS\98Pgcts\PhaseVIAssDst\Cnsltnts\RFPCnstSrvy.wpd PAGE 3 of 4 008 CITY OF LA QUINTA COST PROPOSAL SHEET REQUEST FOR PROPOSALS TO PROVIDE PROFESSIONAL CONSTRUCTION SURVEYING SERVICES FOR Capital Improvement Projects 98-19-A, 98-19-B, 98-19-C, 98-19-D Within Assessment District 2000-1 Including the Village Prototypical Street The following is a summary of costs to provide the services outlined in the Request for Proposals for Professional Construction Surveying Services for Capital Improvement Projects 98-19-A, 98-19-B, 98-19-C, 98-19-D within Assessment District 2000-1, Including the Village Prototypical Street and will be used as the basis for negotiating a Professional Services Agreement: TASK DESCRIPTION COST 1 SURVEY CONTROL STAKING 2 CLEARING AND REMOVALS 3 ROUGH GRADE 4 FINAL CURB AND GUTTER 5 STORM DRAIN 6 WATER MAIN 7 SEWER 8 SOUND WALL 9 MONUMENT TIES AND REPLACEMENT 10 CORNER RECORD PREPARATION 11 PROJECT ADMINISTRATION 12 OFFICE CALCULATIONS TOTAL Prime Consultant Date Signed 124 T:\PWDEPT\PROJECTS\9&Prjcte\Pha5cVlAssDet\Cneltnte\PFPCnet5r y.wpd PAGE 4 of 4 1909 ATTACHMENT 2 City of La Quinta Request for Proposals to Provide Professional Materials Testing for Capital Improvement Projects 98-19-A, 98-19-11, 98-19-C9 98-19-D Within Assessment District 2000-1 Including the Village Prototypical Street The City of La Quinta seeks proposals from Professional Materials Testing/Geotechnical Laboratory firms to provide, equipment, services and products to be rendered in performing all designated work associated with the project which may include, but are not limited to performing the following intermittent observation and testing services for this project: Provide a qualified technician as necessary to conduct density tests on roadway sub -grade, aggregate base, asphaltic concrete, slope fill and trench backfill placement as required. There tests will be performed with a nuclear densometer in accordance with ASTM D2922 or sand cone in accordance with ASTM D1556. Maximum density curves (ASTM D1557) will be performed on various material types as they are encountered. Marshall density tests will be performed on the asphaltic concrete placed. Provide an ACI-certified technician as necessary to make sets of concrete cylinders as needed and perform slump tests for the curb, gutter, bridge deck, bridge abutments, bridge piles and other minor concrete. Perform compression strength tests on concrete cylinders in accordance with ASTM C39. Perform extraction/gradation tests in accordance with ASTM D2172/C136 on the asphaltic concrete placed. Any Non -Compliance results of materials shall be reported to the City's Public Works Engineering Capital Improvements Department within twenty four (24) hours from the time of sampling. 1. Proposal Format Proposals (work proposal and cost proposal) are to be submitted in separate envelopes provided by the City, clearly marked with the consultants name, address and phone number. Only one proposal per consultant will be considered. Project plans and specifications are available for review in the Public Works Department of the City of La Quinta located at La Quinta Civic Center (78-495 Calle Tampico, La Quinta, CA. 92253), or may be purchased for $55.00 at the same location 142 J n10 T:\PWDEPTPROJECTS\98Ncts\PhaseVlAssDst\Cnsltnts\R"MatTst.wpd PAGE 1 of 4 Proposal packages are to be submitted to the City on/or before Monday. May 22, 2000. at 4:00 P.M. Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered to: John M. Freeland, Senior Engineer City of La Quinta Public Works Department 78-495 Calle Tampico La Quinta, CA 92253 Consultants are encouraged to keep their proposals brief and relevant to the specific work required. Proposals shall include the following items: 1. Work Proposal (envelope 1) - submit 3 copies A. Cover Letter (1) The name, address and phone number of the consultant's contact person for the remainder of the selection process. (2) Any qualifying statements or comments regarding the consultant's proposal, the information provided in the RFP or the proposed contract. .(3) Identification of sub -consultants and their responsibilities. B. Statement of Qualifications (1) A listing of proposed project personnel, including personal experiences and resumes for prime and subconsultants. (2) Consultant's and subconsultant experience with similar work, including names and current phone numbers of reference for listed projects. C. Project Understanding and Approach A description of your project understanding and how you will approach the project. D. Scope of Work Program 2. Cost Proposal (envelope 2) The consultant is to submit a detailed cost proposal for all services and materials anticipated in completing the project. Man-hours and extended billing rates per classification of personnel will be indicated for each task and/or sub -task defined. Selection Process Work Programs and Cost Proposals will be reviewed by Public Works Staff. Staff will rank the consultants for contract negotiations based upon the materials submitted within the Work Proposal and Cost Proposal. The City will open contract negotiations with the top ranked firm. The successful consultant will be expected to enter into the attached Professional Services Agreement. 126 T-.\PWDEV"ROJECI'S\98Ncts\PhaseVlAmDst\Cnsltnts\R"Mafrst.wpd PAGE 2 of 4 n CITY OF LA QUINTA COST PROPOSAL SHEET REQUEST FOR PROPOSALS TO PROVIDE PROFESSIONAL MATERIALS TESTING FOR Capital Improvement Projects 98-19-A, 98-19-119 98-19-C9 98-19-D Within Assessment District 2000-1 Including the Village Prototypical Street Pursuant to the Request for Proposals, the undersigned hereby proposes and agrees that on award by the City under this Bid, and in accordance with the provisions therein stated, to execute a Contract, to provide and to furnish any certificates of insurance and all labor, materials, transportation and services for Material Testing Services for Capital Improvement Projects 98-19-A, 98-19-11, 98-19-C, 98-19-D within Assessment District 2000-1, including the Village Prototypical Street, in accordance with the Plans and Specifications therefore adopted and on file with the City within the time hereinafter set forth and at the prices named in this Bid. Unit prices in each and every case shall represent a true unit price used in preparing the bid schedule totals (Bid Form). Unit prices listed herein shall include labor, materials, equipment, transportation and appurtenant work as is necessary to have the item complete and in place meeting the full intent of the plans, specifications and the applicable ASTM Testing Method. Hourly rates shall be based on time of arrival and departure from the job site. The purpose of the unit pricing is for bid evaluation and changes in the work during construction. Prevailing Wage - In accordance with Section 1770 of the Labor Code, the City has ascertained and does hereby specify that the prevailing wage rates shall be those provided in Article 1110-20.0, WAGE RATES. The said rates shall include all employer payments that are required by Section 1773.1 of the Labor Code. The City will furnish to the Contractor, upon request, a copy of such prevailing rates. It shall be the duty of the Contractor to post a copy of such prevailing wages at the job site. The following is a summary of costs to provide the services outlined in the Request for Proposals for Professional Materials Testing and will be used as the basis for negotiating a Professional Services Agreement: BID BREAKDOWN UNDERGROUND UTILITIES Unit Qty. Amount TOTAL 1 Sewer Main/Lateral BRs 240 $ $ 2 Storm Drain BRs 160 $ $ 3 Water Line BRs 240 1 $ $ 127 T:\PWDEPTPROIECTS\98Ncts\PhaseVlAssDst\Cnslhits\PFPMatTst"d PAGE 3 of 4 0J 1 2 STREET IMPROVEMENTS 4 Curb & Gutter Compaction Test HRs 60 $ $ 5 1 Spandrels Sub de Compaction HRs 40 $ $ 6 Spandrels Base Compaction HRs 40 $ $ 7 Roadway Subgrade Compaction HRS 80 $ $ 8 Roadway Base Compaction HRs 80 $ $ 9 Roadway Asphalt Sampling/ Compaction HRs 100 $ $ CONCRETE FIELD CASTING 10 Curbs, Spandrels, Misc. Concrete HRs 120 $ $ LABORATORY TESTING 11 Moisture Density Relationship (Soil) EA 9 $ $ 12 Moisture Density Relationship (Base) EA 6 $ $ 13 Gradations (Base) EA 20 $ $ 14 Concrete Compression Tests EA 240 $ $ 15 Asphalt Extraction/Gradations EA 20 $ $ 16 Asphalt Marshall or Hveem Density EA 6 $ $ ADMINISTRATION & REPORTS 17 Staff Engineer/ Manaer HRs 48 $ $ 18 Clerical support HRs 160 $ $ Total Amount of Bid Items 1 - 18 Attached herein is a detailed man-hour and fee breakdown for the tasks and sub -tasks defined in our proposal, including all subconsultant activities. Prime Consultant Date Signed 1?8 TAPWDEPT\PPOJECT5\96Prjcts\PhaseVlAssDst\Cnsltnts\FFPMatTst.wpd PAGE 4 of 4 013 u �4 �FM of tt►�� AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: April 18, 2000 CONSENT CALENDAR: 20 ITEM TITLE: Approval of Plans, Specifications, and STUDY SESSION: Engineer's Estimate for Project No. 98-16, Fritz Burns Park Fencing PUBLIC HEARING: Approve project plans and specifications, and Engineer's estimate for the Fritz Burns Park Fencing, Project No. 98-16; and authorize staff to advertise the Fritz Burns Park Fencing Project for bids. The following funding sources are available: Funding Source RDA PA #1 CIP Fund General Fund Account Number. 401-000-493-000 401-000-493-000 TOTAL: Less Prior Expenditures: Remaining Funds Available: Amount $150,000.00 $ 26, 640.00 $176,640.00 $1 10,401 .00 $66,239.00 Based upon the Engineer's estimated costs in the amount of $96,700.00, the following represents the proposed project construction budget: Engineer's Estimated Construction Costs: Inspection/Testing: Administration: Subtotal: Contingency: Total Anticipated Costs: $96,700.00 $7,49.4.00 $4,835.00 $109,029.00 $10, 903.00 $1 19,932.00 T:\PWDEPT\COUNCIL\2000\000418c.wpd The total estimated construction related costs for this project total $1 19,932.00. The amount currently available is $66,239.00. A potential shortfall exists in the amount of $53,693.00. Upon receipt of bids, staff will be prepared to make a recommendation as to the specific amount of funding needed to award a contract for the installation of these improvements. Since RDA Funding is being utilized for this project, the City bid the project with prevailing wage requirements. Therefore, there are no Charter City implications. On January 19, 1999, the City Council approved the plans, specifications, and Engineer's estimate (PS&E), and authorized staff to advertise the Fritz Burns Park/Bear Creek Bike Path Rest Stops Improvements for bid. The Fritz Burns Park improvements included the restoration (removal and replacement) of rubber matting at the water feature; recreational level lighting for four unlit courts (2 - tennis, 2 - roller hockey); replacement of damaged court fencing, and removal and replacement of wind screen fabric for tennis courts. The project also included the installation of shade structures, bike racks, benches, drinking fountains, and trash receptacles at four separate locations (approximately 1 mile apart) along the Bear Creek Bike Path. The project was originally bid with the following two add alternates: Add Alternate 1) Installation of roller hockey dasher boards for the two southern courts; and Add Alternate 2) Installation of additional playground equipment, (2) sets of swings and a tot age group slide. On Thursday, April 15, 1999, a single bid was submitted by Ground Zero Demolition Company of Cathedral City, California, in the amount of $228,209. This bid was substantially more than estimated. On April 20, 1999, the City Council rejected the Ground Zero Demolition Co. bid and authorized staff to restructure. the project into smaller scopes of work. The work was divided by discipline. Staff sought proposals for electrical work exclusively from electrical contractors, and proposals for fencing and wind screen from fencing contractors. 130 M T:\PWDEPT\COUNCIL\2000\000418c.wpd As of the writing of this report, construction is complete on the installation of the four (4) Bear Creek Bike Path Rest Stops, the removal and replacement of the rubber matting at the Fritz Burns Park water feature, playground equipment at Fritz Burns Park, picnic benches, and shade structures at Fritz Burns Park. Items of work not yet completed are the electrical upgrading at Fritz Burns Park and the tennis court fences and windscreen. Staff has been attempting to negotiate a contract to remove and replace the court fencing and wind screen fabric surrounding the Fritz Burns Park tennis courts. Unfortunately, independent bids for this work activity have exceeded the City's $25,000.00 maximum negotiation limits for sole source construction work. Subsequently, staff has prepared the PS&E which specifically addresses the removal and replacement of fencing and wind screen fabric. City Council approval of the plans and specifications provides the City with design immunity under Government Code Section 830.6. The plans and specifications are available for review in the Public Works Department. Based upon an April 18, 2000, authorization to receive bids, the following represents a tentative project schedule: Authorization to Receive Bids: Bid Period: Bid Opening: Project Award: Construction Period (30 days): Project Acceptance: April 18, 2000 April 20, 2000 - May 19, 2000 May 19, 2000 June 6, 2000 June 16, 2000 - July 15, 2000 August 2000 The alternatives available to the City Council include: 1 . Approve project plans and specifications, and Engineer's estimate for the Fritz Burns Park Fencing, Project No. 98-16; and authorize staff to advertise the Fritz Burns Park Fencing Project for bids; or 2. Do not approve project plans and specifications, and Engineer's estimate for the Fritz Burns Park Fencing, Project No. 98-16; and do not authorize staff to advertise the Fritz Burns Park Fencing Project for bids; or 3. Provide staff with alternative direction. 131 T:\PWDEPT\COUNCIL\2000\000418c.wpd 003 Respectfully submitted, 2 Chris A. Vogt 41 Public Works Director/City Engineer Approved for submission by: (/-- � � � /. Y-- el� � � � Thomas P. Genovese, City Manager 132 w T:\PWDEPT\COUNCIL\2000\000418c.wpd Titit 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: April 18, 2000 CONSENT CALENDAR: STUDY SESSION: Consideration of Two Grant Applications PUBLIC HEARING: for the Safe Routes to School Program: 1) Installation of Sidewalks on Sagebrush Drive and Washington Street, and 2) Installation of a Traffic Signal at Avenida Bermudas and Calle Tampico RECOMMENDATION: Approve two grant applications for the Safe Routes to School Program, one involving the installation of sidewalks on Sagebrush Drive and a portion of Washington Street, and the other involving the installation of a traffic signal at Avenida Bermudas and Calle Tampico; and prioritize proposed projects in order listed. FISCAL IMPLICATIONS: The City Engineer's estimate for the Sagebrush/Washington sidewalk project totals $97,120. The City Engineer's estimate for the Bermudas/Tampico traffic signal project totals $172,360. If one or both of these proposed projects are approved for funding, staff will proceed with the bidding process for the construction of the projects. Once bids are received and actual costs are specified, staff will forward a recommendation to the City Council regarding available funding sources. Although most projects will receive a 90% reimbursement ratio, traffic signals, traffic signs and pavement marking projects will receive a 100% reimbursement ratio. The traffic signal project proposed for the intersection of Avenida Bermudas and Calle Tampico would be reimbursed 100% (i.e., no City match would be required). However, the Sagebrush/Washington sidewalk project would require the City to contribute a 10% match. CHARTER CITY IMPLICATIONS: None. 133---,� BACKGROUND AND OVERVIEW: The Safe Routes to School program is a new (demonstration) Caltrans program resulting from the 1999 passage of Assembly Bill 1475. The bill gives Caltrans the responsibility of establishing and administering the SR2S program utilizing federal transportation dollars to fund bicycle/pedestrian safety projects and traffic calming projects. Caltrans expects to fund $20 million worth of SR2S projects, per year, for the next two year. The maximum federal reimbursement amount per project is $500,000. Caltrans will be scoring projects based on need, the potential for reducing injuries/fatalities, the potential for increased use, identification of safety hazards and community support. Staff has identified two projects that meet the SR2S program criteria and draft applications have been prepared for the Council's review and approval. The first project involves the construction of a well-defined, safe school route (i.e., installation of sidewalks) along the north side of Sagebrush Drive from Rancho La Quinta to Washington Street, and along the east side of Washington Street from Sagebrush Drive to Saguaro Drive. The total project cost has been estimated at $97,120. The safety hazards identified include the illegal and dangerous crossing of the evacuation channel and the exposure to high-speed traffic in the area. The benefactors of the project will be the school children that use the unimproved school path to access Harry S. Truman Elementary and La Quinta Middle Schools. The draft application for the Sagebrush/Washington sidewalk project (Attachment 1) also includes the description of a closely related project that will be sponsored by the City. Under a separate project, the City would complete the connection of the school route by installing the needed sidewalk improvements along Washington Street, from Saguaro Drive to Avenue 50, and along the north side of Avenue 50 to the existing sidewalk fronting the schools (a colored map of the proposed improvements is included in the draft application). The second project identified by staff involves the installation of a traffic signal at Avenida Bermudas and Calle Tampico. The project cost has been estimated at $172,360. In the draft application (Attachment 2), the intersection at Bermudas and Tampico is identified as an important, yet unsafe juncture of the school route leading to John Adams Elementary School (a colored site map is included in the draft application). Staff pointed out that this school route serves students that reside in the Cove area, one of the City's largest residential areas. Safety hazards identified include the illegal and unsafe passage across Calle Tampico and Avenida Bermudas, and the exposure of the children to high-speed traffic. Staff has prepared the draft applications for the Council's review and approval. Although the applications are essentially complete as attached, staff will be 134 002 inserting several other attachments such as photos and maps. The deadline for application submittals is April 27, 2000. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve two grant applications for the Safe Routes to School Program, one involving the installation of sidewalks on Sagebrush Drive and a portion of Washington Street, and the other involving the installation of a traffic signal at Avenida Bermudas and Calle Tampico; and prioritize proposed projects in order listed; or 2. Approve two grant applications for the Safe Routes to School Program, one involving the installation of sidewalks on Sagebrush Drive and a portion of Washington Street, and the other involving the installation of a traffic signal at Avenida Bermudas and Calle Tampico; and re -prioritize proposed projects; or 3. Do not approve the grant applications for the Safe Routes to School Program; or 4. Provide staff with alternative direction. Respectfully submitted, *ri?Casilles, Management ssistant Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Safe Routes to School Draft Grant Application for Sidewalks on Sagebrush Drive and Washington Street 2. Safe Routes to School Draft Grant Application for Traffic Signal at Avenida Bermudas and Calle Tampico 135 003 Local Assistance Program ATTACHMENT 1 APPLICATION FORM umfl- SAFE ROUTES TO SCHOOL PROGRAM FUNDS APPLICANT: City of La Quinta SCHOOL DISTRICT: Desert Sands Unified School District SCHOOL NAME(S): Harry S. Truman Elementary School La Quinta Middle School CALTRANS DISTRICT: District 8 CHP DIVISION: San Diego Border SHORT DESCRIPTION OF PROPOSED IMPROVEMENTS: The proposed improvements involve the construction of a new school route in an area that is served by two schools in the City of La Quinta, Harry S. Truman Elementary and La Quinta Middle Schools. The improvements would consist of the installation of new sidewalks that would connect to existing sidewalks and link numerous residential areas to the schools (and various other activity centers close to the schools). The proposed project involves two segments of a school path that is currently not very well-defined, and therefore, presents potential safety hazards. One segment involves the north side of Sagebrush Drive and is approximately 1 /4 mile, and the other segment involves the east side of Washington Street from Sagebrush Drive to Saguaro Drive and is approximately 1/8 mile (Attachment 1, Project Map). The City, under a separate project, plans to complete the connection of the school route by installing the needed sidewalk improvements along Washington Street, from Saguaro Drive to Avenue 50, and along Avenue 50 from Washington Street to an existing sidewalk fronting the schools (Attachment 1, Project Map). The segment is approximately 1 /3 mile. GENERAL LOCATION OF PROJECT: The proposed project is located in the southern portion of the City, south of Interstate 10 and Highway 1 1 1, in one of the City's busiest zones for morning and afternoon commuters. The project area is situated in the vicinity of the intersection of Washington Street and Sagebrush Drive. The project area is in close proximity to a multitude of residential communities that are served by the affected schools and would be the benefactors of a safe route to school (Attachment 2, Regional Map). 1 136 02/10/00 Local Assistance Program EXHIBIT A Application Form PROJECT COSTS: Preliminary Engineering Environmental ........................$ 0 PS&E................................... $ 6,880 Right -of -Way .................................... $ Construction Construction ...........................$ 689800 Construction Engineering .......... $ 8,772 Other (Contingency) ........................... $ 12,668 Total Project Cost .............................. $ 97,120 PROPOSED CONSTRUCTION CONTRACT AWARD DATE: January 16, 2001 A more detailed cost estimate is included as Attachment 3 and a comprehensive project schedule is included as Attachment 4. The following parts of this Application Form request specific project related information. Some of the sections request the applicant to prepare maps or other documents that contain specific information. Other sections contain questions that the applicant can simply answer in the space provided. If a section does not apply to the proposed project or if data is not available, simply write "not applicable (N/A)" or "data not available (DNA)", respectively, beneath or near the question heading or subheading. SCHOOL DEMOGRAPHICS The following information may be acquired by a student survey taken on a typical school day. Attach the survey, the data, and its summary, if available. The following information was obtained directly from the Desert Sands Unified School District: Harry S. Truman Elementary School Number of students at the school .................................... 1,048 Age range of students at the school .................................. 5-12 Number of students that walk to school ............................ 300 Number of students that bike to school ............................. 50 Number of students that take a bus to school ....................... 426 Number of students driven to school with parents or others..... 272 Number of cars used to drive students to school .................. 150 Percentage of students living within 2 miles of school............ 21 La Quinta Middle School Number of students at the school .................................... 1,337 Age range of students at the school .................................. 12-14 Number of students that walk to school ............................ 100 Number of students that bike to school ............................. 25 Number of students that take a bus to school ....................... 923 1 The number of cars used gives an indication of traffic at the school. As well, it provides an indication of air pollution reduction potential with the improvement of walking and biking conditions. t 2 1 37 02/10/00 006 Local Assistance Program EXHIBIT A Application Form Number of cars used to drive students to school2.................. 150 Percentage of students living within 2 miles of school............ 34 Harry S. Truman Elementary School and La Quinta Middle School The survey might also be written to answer questions 2, 3, and 5 below: 1. Does your project involve the improvement to an "existing" walking or bicycling route? Yes No X (If no, skip to Question # 4) 2. If yes, how many students currently use this route to walk or bicycle to school? 3. How many students will use this route after the improvements are made? 4. Does your project involve the creation of a "new" walking or bicycling route? Yes X No (If no, go to next Section) 5. If yes, how many students will use this route upon its completion? 202 Note: This survey is a suggestion, not a requirement. Some projects may not require a student trip survey to justify an improvement. For other projects, a survey will help demonstrate the need for a project and assist participants in prioritizing a host of other proposed improvements. The survey will also help the Project Review Committee prioritize projects on a statewide basis. Be assured that a large school will not be automatically ranked higher than a small school simply due to the "gross" number of students attending the school or using a specific route to school. DETAILED DESCRIPTION OF PROBLEM Provide a detailed, narrative description of the problem. Describe the breadth/scope of the population at risk and the population to be served by the project. Include primary population (students) and secondary population (parents, school employees, neighbors, community, etc.). Discuss resources, financial and otherwise, that have been identified to correct the problem, but were not secured, or were insufficient. Children residing within the project area are currently exposed to potential safety hazards due to the lack of a well-defined, safe school route that can safely guide them from their homes to the schools. Essentially, the problems stem from two potentially serious safety hazards: 1) illegal use of a vacant parcel of land, and 2) unsafe exposure to traffic. Currently, children are illegally crossing an evacuation (flood control) channel owned by the Coachella Valley Water District (CVWD) to access Truman Elementary and La Quinta Middle Schools and several other activity centers in close proximity (Attachment 1, Project Map). The children use the channel as a short cut to school and expose themselves to uneven terrain, loose sand, overgrown/dry shrubs and debris; thereby, exposing CVWD to potential liability issues. 2 The number of cars used gives an indication of traffic at the school. As well, it provides an indication of. air pollution reduction potential with the improvement of walking and biking conditions. 02/10/00 007 Local Assistance Program EXIIIBIT A Application Form In addition, at several junctures, the children are exposed to potential traffic hazards given that the affected area is a high volume morning commute route. By not having a well-defined school route (i.e., no sidewalks marking a safe route), children using Washington Street and Avenue 50 as a school path are exposed to high traffic levels. The potential safety hazards are a growing concern among teachers, parents, the school district, the Coachella Valley Water District, the City, and many community organizations. City staff has received very positive comments regarding the installation of a safe school route in that area. DETAILED DESCRIPTION OF PROPOSED SOLUTION Provide a detailed, narrative description of the proposed solution. Describe options or alternatives that were considered. Discuss how the proposed alternative is the best, most cost effective solution to the problem. The City's proposed solution is the development of a new well-defined, safe route to school. The intent is to move forward with the school route via the undertaking of two separate projects. The first project would involve the improvements described in this grant request (i.e., sidewalks along Sagebrush Drive and a portion of Washington Street). The second project would involve City -sponsored improvements along Washington Street and Avenue 50 completing the connection to the schools. The resulting safe school route would correct the current safety problems by creating a route that leads the children away from the evacuation channel and high traffic exposure areas. The new sidewalk proposed along Washington Street from Sagebrush Drive to Saguaro Drive (one of two segments included in the grant request) would be installed in conjunction with City -sponsored cul-de-sac improvements for two streets in that area, Saguaro Drive and Bottlebrush Drive. These street closures will allow for a continuous sidewalk along Washington Street, thus minimizing children's exposure to cross traffic. Many parents currently drive their children to school because of the potentially unsafe conditions of the current school path. The City, the schools, and the school district expect that, once constructed, the school route will encourage more parents to allow their children to walk and ride their bikes to school. The increased use of the school route will relieve some of the traffic congestion at the school entrances. SAFETY INDEX CALCULATION As stated in Section IV - Project Categories, 25% of the SR2S funding will be targeted specifically for locations that have a poor accident history. Projects that have documented accident reports can calculate a Safety Index using the following formula: + 3 n 4 j .7 02/ 10/00 008 Local Assistance Program EXHIBIT A ADDlication Form Safety Index = [(A*B) + (C*D)]/E where A = Number of pedestrian or bicycle fatalities in the past 3 years B = Total comprehensive value of a fatality ($2,710,000) C = Number of pedestrian and bicycle injuries in the past 3 years D = Total comprehensive value of an average injury, ($51,656) E = Total Project Cost Projects submitted for Safety Index funding must attach a listing of pedestrian and bicycle injuries sustained by students of the school on their trips to and from school during the past three years. Diagrams indicating the approximate location and date of each accident is desirable. Accident information beyond three years may also be attached, if it provides more compelling evidence of a problem. However, only the last three years of accident history may be used in the formula. Remember, even if the project does not "make the cut" for Safety Index funding, it will automatically be moved to the Work Type Improvement funding category. Hence, all applicants are encouraged to continue to complete this application in its entirety. SAFETY INDEX = WORK TYPE IMPROVEMENT PROJECTS All applicants should prepare an application that contains the following project information. This information will assist the Project Review Committee in prioritizing Work Type Improvement projects. Describe how the project might reduce the potential for child injuries and fatalities. Include information on: • Potential safety hazards that are being corrected, removed or replaced as part of the project: Illegal crossing through an evacuation (flood control) channel and high exposure to traffic levels would be corrected. • Measures taken to reduce motor vehicle speeds, congestion, and traffic violations: More children walking and riding their bikes would relieve traffic congestion at school entrances. • Measures taken to reduce the exposure of pedestrians or bicyclists to vehicles, and • Measures taken to provide more protection for pedestrians and bicyclists: The design of the projects involved in the completion of this school route would minimize exposure of pedestrians and bicyclists to vehicles by laying out a clearly defined path for their use. • Measures taken to attract pedestrians and bicyclists: Construction of a new and safe route to school will attract those using the path illegally and those that are in close proximity that previously considered the path unsafe. • Measures taken to redirect motor vehicles to alternate routes: (N/A) • Measures taken to remove barriers along the route that inhibit pedestrian and bicyclist travel Barriers to use have been the safety hazards. Once removed, the school route will experience great use and demand. Attach a map of the school and nearby surrounding area that identifies the route(s) being proposed for improvement. Please identify any existing and potential safety hazards along the route(s). Safety hazards to look for are: 140 02/ 10/00 009 Local Assistance Program EXHIBIT A Application Form Attachment 1 includes a map identifying the project improvements, the proposed new school route, the project parameters, and some of the safety hazards. • Lack of, or unsafe sidewalks • Lack of, or unsafe bikeways • Lack of street lighting • Lack of pedestrian -activated crosswalks and signals • Non standard sidewalks, bikeways, crosswalks, traffic signals, traffic signs and traffic stripes, etc. • Excessive speeding by vehicles • Continuous encroachment of vehicles into a walkway or bikeways • Poor separation of vehicular traffic from pedestrian traffic • Locations with a history of actual, or perceived, conflicts and/or accidents • Locations that pose a "barrier" to pedestrian/bicycle travel • Other Identify the participants that were involved with the development of the project. Also, provide a list of organizations that were contacted and support the project. Attach letters of support, if available. Groups, associations or organizations to contact include, but are not limited to: Attachment 5 includes support letters from the Desert Sands Unified School District, the La Quinta Police Department, the Coachella Valley Water District, the Boys & Girls Club, and the YMCA. School based associations (such as PTA, student associations) Traffic engineers (city, county, state, and federal) Elected officials Law enforcement agencies School officials Other community groups (walking and bicycling groups) Other neighborhood groups Others California Highway Patrol Approval (if required): (Signature) (Signing Officer's Name and Division) Project participants may also want to provide comments on a variety of other factors not identified above. The following are general considerations that may warrant additional explanation by project participants: • Existing groups that have convened in the past to address this or similar problems. • Existing Pedestrian or Bicycle Master Plans that have been prepared (Attachment 6, City of La Quinta Bicycle Transportation Plan). • Discussions on the opportunities to partner or leverage existing resources with SR2S funds • Preferences and practices that have emerged from existing transportation plans or community/school surveys • Checklists or surveys from "Walk a Child to School Day" events • Petitions submitted by students, parents or community groups 141 6 02/10/00 010 Local Assistance Program EXHIBIT A Application Form Agency: City of La Quinta School Name: Harry S. Truman Elementary School La Quinta Middle School Agency Official: Thomas P. Genovese Name Signature Title: City Manager Contact: Maria Casillas, Management Assistant Phone Number: (760) 777-7086 Email: mcasilla@la-guinta.org School Official: Dr. Milton Jones Name Signature Title: Principal, La Quinta Middle School Phone Number: (760) 777-4220 Email: School Official: Carol Bishop Name Signature Title: Principal, Harry S. Truman Elementary Phone Number: (760) 777-4240 Email: 14 f? 7 02/10/00 O i l CITY OF LA QUINTA SAFE ROUTES TO SCHOOL N SIDEWALK IMPROVEMENTS V E S 1460t LF NTS SAGEBRUSH DR. • anTTI rani icu no LA QUINTA MIDDLE SCHOOL YMCA COMMUNITY 4 CENTER T BOYS do GIRLS TRUMAN ELEMENTARY CLUB SCHOOL AVE 50 PROJECT LIMITS: ® 1. SAGEBRUSH DR. FROM WASHINGTON ST. TO 1260t LF EAST. ® 2. WASHINGTON ST. FROM SAGEBRUSH DR. TO SAGUARO DR. (540t LF). ® 3. WASHINGTON ST. FROM SAGUARO DR. TO AVE 50 (577f LF). ® 4. AVENUE 50 FROM WASHINGTON ST. TO 1261t LF EAST. LEGEND: ® PROPOSED SIDEWALKS (GRANT REQUEST) ® SIDEWALKS (TO BE INSTALLED BY THE CITY OF LA QUINTA AS A SEPARATE PROJECT) ® EXISTING SIDEWALKS 143 Other Attachments (to be included) Regional Map Detailed Cost Estimate Project Schedule Support Letters Bicycle Transportation Plan Photos 144 ri 13 Local Assistance Program ATTACHMENT 2 APPLICATION FORM DRAFT FOR SAFE ROUTES TO SCHOOL PROGRAM FUNDS APPLICANT: City of La Quinta SCHOOL DISTRICT: Desert Sands Unified School District SCHOOL NAME(S): John Adams Elementary School CALTRANS DISTRICT: District 8 CHP DIVISION: San Diego Border SHORT DESCRIPTION OF PROPOSED EMPROVEMENTS: The proposed project involves the installation of a traffic signal at the "T" intersection of Calle Tampico and Avenida Bermudas (Attachment 1, Project Map). The traffic signal improvements will include appropriate striping and signage (e.g., crosswalks which do not currently exist at this intersection). The proposed traffic signal would serve the safety needs of children that are using an existing school route that crosses this intersection. The children walk and ride their bikes across the intersection to and from school, John Adams Elementary. Installation of a traffic signal would address potential safety hazards that currently exist at the intersection (e.g., exposure to high traffic speeds, unsafe and illegal street crossings). GENERAL LOCATION OF PROJECT: The proposed project is located in the southern portion of the City, south of Interstate 10 and Highway 1 1 1, in one of the City's busiest zones for morning and afternoon commuters. The project area is in close proximity to a multitude of residential communities that are served by the affected school and will be the benefactors of a safer route to school. In particular, the school route improvements will serve the children who live in the City's Cove Area, the largest residential area in the City of La Quinta (Attachment 2, Regional Map). PROJECT COSTS: Preliminary Engineering Environmental ........................$ 0 PS&E................................... $ 12,210 Right -of -Way .................................... $ 0 Construction Construction ...........................$ 122,100 Construction Engineering .......... $ 15,570 Other (Contingency) ........................... $ 22,480 147) 02/10/00 014 Local Assistance Program EXHIBIT A Application Form Total Project Cost .............................. $ 172,360 PROPOSED CONSTRUCTION CONTRACT AWARD DATE: January 16, 2001 A comprehensive project schedule is included as Attachment 3. The following parts of this Application Form request specific project related information. Some of the sections request the applicant to prepare maps or other documents that contain specific information. Other sections contain questions that the applicant can simply answer in the space provided. If a section does not apply to the proposed project or if data is not available, simply write "not applicable (N/A)" or "data not available (DNA)", respectively, beneath or near the question heading or subheading. SCHOOL DEMOGRAPHICS The following information may be acquired by a student survey taken on a typical school day. Attach the survey, the data, and its summary, if available. The following information was obtained directly from the Desert Sands Unified School District: John Adams Elementary School Number of students at the school .................................... 760 Age range of students at the school .................................. 5-12 Number of students that walk to school ............................ 300 Number of students that bike to school ............................. 50 Number of students that take a bus to school ....................... 160 Number of students driven to school with parents or others..... 250 Number of cars used to drive students to school ................... 125 Percentage of students living within 2 miles of school............ 85 The survey might also be written to answer questions 2, 3, and 5 below: 1. Does your project involve the improvement to an "existing" walking or bicycling route? Yes X No (If no, skip to Question # 4) 2. If yes, how many students currently use this route to walk or bicycle to school? Est. 125 3. How many students will use this route after the improvements are made? 4. Does your project involve the creation of a "new" walking or bicycling route? Yes _ No (If no, go to next Section) 5. If yes, how many students will use this route upon its completion? Note: This survey is a suggestion, not a requirement. Some projects may not require a student trip survey to justify an improvement. For other projects, a survey will help demonstrate the need for a project and assist participants in prioritizing a host of other proposed improvements. The survey will also help the Project Review Committee prioritize projects on a statewide basis. Be assured that a large school will not 1 The number of cars used gives an indication of traffic at the school. As well, it provides an indication of air pollution reduction potential with the improvement of walking and biking conditions. 2 146 02/10/00 015 Local Assistance Program EXHIBIT A Application Form be automatically ranked higher than a small school simply due to the "gross" number of students attending the school or using a specific route to school. DETAILED DESCRIPTION OF PROBLEM Provide a detailed, narrative description of the problem. Describe the breadth/scope of the population at risk and the population to be served by the project. Include primary population (students) and secondary population (parents, school employees, neighbors, community, etc.). Discuss resources, financial and otherwise, that have been identified to correct the problem, but were not secured, or were insufficient. The current "T" intersection for which the traffic signal is proposed involves Calle Tampico and Avenida Bermudas (Attachment 1, Project Map). Calle Tampico is a major City arterial that carries heavy morning and afternoon commuter traffic. The street has two lanes going in each direction (east/west), divided by a median, and two left turn pockets, one turning onto Bermudas and the other turning onto a street that dead -ends at a local business. Bermudas has one lane going in each direction (north/south) and crosses through the center of the City's downtown area. Bermudas has a stop sign at Tampico with a sign that advises motorists that "Cross Traffic Does Not Stop." The intersection is on a school route that many children utilize (walkers and bicyclists) to access John Adams Elementary. Most of the children using this route live in the Cove area, one of the biggest and heavily traveled residential areas in the City. The potential safety hazards that exist at this intersection revolve around one major problem, the lack of safe passage across Tampico. Children are illegally crossing Calle Tampico at Bermudas on their way to school. Children can be seen running across the street in the morning on their way to school and again in the afternoon on their way back home. The lack of traffic control on Tampico (i.e., crosswalks, stop signs, a traffic signal) exposes children to the risk of being hit by a speeding car. The posted speed limit on Tampico is 45 mph and the lack of traffic signs/traffic signal at Bermudas does not alert motorists to slow down. The potential safety hazards are a growing concern among teachers, parents, the school district, the City, and many community organizations. City staff has received very positive comments regarding the installation of a traffic signal at this intersection. DETAILED DESCRIPTION OF PROPOSED SOLUTION Provide a detailed, narrative description of the proposed solution. Describe options or alternatives that were considered. Discuss how the proposed alternative is the best, most cost effective solution to the problem. The City proposes to correct the safety hazards children are exposed to by installing a traffic signal at the intersection of Calle Tampico and Avenida 3 02/ 10/00 147 016 Local Assistance Program EXHIBIT A Application Form Bermudas. The traffic signal will be installed at a crucial juncture of a heavily used school route. Making the school route safer for the children is the main purpose of this proposed project. The traffic signal along with the proper crosswalks and signs, will ensure that motorists slow down and stop as indicated and needed, and that the children are able to walk safely across the two streets (Tampico and Bermudas). Once on the other side of the street, the school route continues, as sidewalks are already in place that lead the children safely to school. Many parents currently drive their children to school because of unsafe passage conditions at this intersection. The City, the school, and the school district expect that, once installed, the traffic signal will make the school route safer and encourage more parents to allow their children to walk and ride their bikes to school. The increased use of the school route will relieve some of the traffic congestion at the school entrance. SAFETY INDEX CALCULATION As stated in Section IV - Project Categories, 25% of the SR2S funding will be targeted specifically for locations that have a poor accident history. Projects that have documented accident reports can calculate a Safety Index using the following formula: Safety Index = [(A*B) + (C*D)]/E where A = Number of pedestrian or bicycle fatalities in the past 3 years B = Total comprehensive value of a fatality ($2,710,000) C = Number of pedestrian and bicycle injuries in the past 3 years D = Total comprehensive value of an average injury, ($51,656) E = Total Project Cost Projects submitted for Safety Index funding must attach a listing of pedestrian and bicycle injuries sustained by students of the school on their trips to and from school during the past three years. Diagrams indicating the approximate location and date of each accident is desirable. Accident information beyond three years may also be attached, if it provides more compelling evidence of a problem. However, only the last three years of accident history may be used in the formula. Remember, even if the project does not "make the cut' for Safety Index funding, it will automatically be moved to the Work Type Improvement funding category. Hence, all applicants are encouraged to continue to complete this application in its entirety. SAFETY INDEX = WORK TYPE IMPROVEMENT PROJECTS All applicants should prepare an application that contains the following project information. This information will assist the Project Review Committee in prioritizing Work Type Improvement projects. Describe how the project might reduce the potential for child injuries and fatalities. Include information on: • Potential safety hazards that are being corrected, removed or replaced as part of the project: Unsafe passage across a major school route arterial and street, as well as the risk of being hit by a speeding car would be corrected. 4 r. 02/ 10/00 017 Local Assistance Program EXHIBIT A Application Form • Measures taken to reduce motor vehicle speeds, congestion, and traffic violations: The traffic signal and accompanying improvements (i.e., crosswalks, signs, striping) would alert motorists to slow down. More children walking and riding their bikes would relieve trafffic congestion at school entrances. • Measures taken to reduce the exposure of pedestrians or bicyclists to vehicles: and • Measures taken to provide more protection for pedestrians and bicyclists: The traffic signal, crosswalks, signs and striping would designate a clear and safe path and protect the safety of pedestrians and bicyclists. • Measures taken to attract pedestrians and bicyclists: A safer school route would provide safety to those children currently crossing the intersection illegally and attract those in close proximity that previously considered the intersection unsafe. • Measures taken to redirect motor vehicles to alternate routes: (N/A) • Measures taken to remove barriers along the route that inhibit pedestrian and bicyclist travel: Barriers to use have been the safety hazards. Once these barriers are removed, the school route (intersection) will experience great use and demand. Attach a map of the school and nearby surrounding area that identifies the route(s) being proposed for improvement. Please identify any existing and potential safety hazards along the route(s). Safety hazards to look for are: Attachment 1 includes a map identifying: the affected school, school route, and residential area; project parameters and location; illustration of safety hazards. • Lack of, or unsafe sidewalks • Lack of, or unsafe bikeways • Lack of street lighting • Lack of pedestrian -activated crosswalks and signals • Non standard sidewalks, bikeways, crosswalks, traffic signals, traffic signs and traffic stripes, etc. • Excessive speeding by vehicles • Continuous encroachment of vehicles into a walkway or bikeways • Poor separation of vehicular traffic from pedestrian traffic • Locations with a history of actual, or perceived, conflicts and/or accidents • Locations that pose a "barrier" to pedestrian/bicycle travel • Other Identify the participants that were involved with the development of the project. Also, provide a list of organizations that were contacted and support the project. Attach letters of support, if available. Groups, associations or organizations to contact include, but are not limited to: Attachment 4 includes support letters from the Desert Sands Unified School District and the La Quinta Police Department. School based associations (such as PTA, student associations) Traffic engineers (city, county, state, and federal) Elected officials 14 A Law enforcement agencies J School officials 5 02/ 10/00 (1 ] R Local Assistance Program EXHIBIT A Application Form Other community groups (walking and bicycling groups) Other neighborhood groups Others California Highway Patrol Approval (if required): (Signature) (Signing Officer's Name and Division) Project participants may also want to provide comments on a variety of other factors not identified above, The following are general considerations that may warrant additional explanation by project participants: • Existing groups that have convened in the past to address this or similar problems. • Existing Pedestrian or Bicycle Master Plans that have been prepared (Attachment 5, City of La Quinta Bicycle Transportation Plan). • Discussions on the opportunities to partner or leverage existing resources with SR2S funds • Preferences and practices that have emerged from existing transportation plans or community/school surveys • Checklists or surveys from "Walk a Child to School Day" events • Petitions submitted by students, parents or community groups Agency: City of La Quinta School Name: John Adams Elementary School Agency Official: Thomas P. Genovese Name Signature Title: Citv Manaqer Contact: Maria Casillas, Management Assistant Phone Number: (760) 777-7086 Email: mcasilla@la-guinta.org School Official: Sherry Hicks Name Signature Title: Principal, John Adams Elementary Phone Number: (760) 777-4260 Email: 6 02/10/00 01.1 CITY OF LA QUINTA SAFE ROUTES TO SCHOOL TRAFFIC SIGNAL IMPROVEMENTS CUL-DE-SAC PROPOSED TRAFFIC JOHN ADAMS ELEMENTARY SIGNAL SCHOOL • CALLE TAMPICO • EXISTING TRAFFIC o H G SIGNAL C m m W O W U = co m W G W N N W Z W W CALLE HIDALGO COVE RESIDENTIAL AREA N V E S NTS ■ MOST FREQUENTLY USED SCHOOL ROUTES 1 31"1 020 T-,dy 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION. COUNCIL/RDA MEETING DATE: April 18, 2000 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of an Ordinance Amending PUBLIC HEARING: Chapter 2.29, Section 2.29.040 (Architectural _ and Landscaping Review Committee) of the La Quinta Charter and Municipal Code Relative to the Planning Commission RECOMMENDATION: Introduce an Ordinance amending Chapter 2.29, Section 2.29.040 (Architectural and Landscaping Review Committee) of the La Quinta Charter and Municipal Code relative to the Planning Commission: A. Move to take up Ordinance No. _ waive further reading. B. Motion to introduce Ordinance No. FISCAL IMPLICATIONS: None for this action. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: by title and number only and on first reading. On February 1, 2000, the Redevelopment Agency Board reviewed and conceptually approved the revised Commercial Property Improvement Program (Program). This Program provides exterior rehabilitation grants for commercial and office properties in the Village area. The Program parameters include review of the proposed improvements by the Architectural and Landscaping Review Committee (ALRC). Staff has prepared an Ordinance to add review of Program applications to the ALRC's duties. Attachment 1 is a redline version of the proposed change to the La Quinta Charter and Municipal Code Section. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Introduce an Ordinance amending Chapter 2.29, Section 2.29.040. (Architectural and Landscaping Review Committee) of the La Quinta Charter and Municipal Code relative to the Planning Commission; or 2. Do not introduce an Ordinance amending Chapter 2.29, Section 2.29.040 (Architectural and Landscaping Review Committee) of the La Quinta Charter and Municipal Code relative to the Planning Commission; or I Provide staff with alternative direction. Respectfully submitted, Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachments: Redline Version of Chapter 2.29.040 of the Municipal Code '5h2 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, AMENDING TITLE 2, CHAPTER 2.29.040 (ARCHITECTURAL AND LANDSCAPING REVIEW COMMITTEE) OF THE LA QUINTA CHARTER AND MUNICIPAL CODE TO MODIFY DUTIES OF THE ARCHITECTURAL AND LANDSCAPING REVIEW COMMITTEE WHEREAS, Chapter 2.29.040 of the La Quinta Municipal Code (the "Code") concerns the City of La Quinta's (the "City") Architectural and Landscaping Review Committee (ALRC); and WHEREAS, the City is implementing a Commercial Property Improvement Program targeted at The Village area; and WHEREAS, the City has determined that the ALRC shall consider the Commercial Property Improvement Program applications; and WHEREAS, the City believes that these changes are in the best interest of the citizens of the City of La Quinta. NOW, THEREFORE, the City Council of the City of La Quinta does ordain as follows: Section 1. Amend Chapter 2.29.040 only as follows: "2.29.040 Architectural and landscaping review committee. The city council shall appoint a three -member architectural and landscaping review committee ("ALRC"). It is preferred, although not required, that members of the ALRC have expertise in the areas of architecture or landscape architecture. La Quinta residency is preferred, but not required. Recruitment for members may be advertised outside the city limits. The ALRC shall meet, when in the determination of the community development director, a structure or landscape design will be considered by the planning commission, to make recommendations as to design issues to be included in the staff report to the planning commission. The ALRC shall meet only one time on a given project. The recommendations of the ALRC shall be advisory only and not binding on the planning commission. The ALRC shall also meet, upon the determination of the community development director, to consider Commercial Property Improvement Program applications. The terms of the 154 003 members of the ALRC shall be for two years, with the initial appointments to be two members having two-year terms and one member having a one-year term." Section 2. EFFECTIVE DATE: This Ordinance shall be in full force and effect on July 1, 2000. Section 3. POSTING: The City Clerk shall cause this Ordinance to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. PASSED, APPROVED AND ADOPTED, this 15th day of February 2000 by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California 155 004 ATTACHMENT 1 Redline Version of Chapter 2.29.040 of the Municipal Code 2.29.40 Architectural and landscaping review committee. The city council shall appoint a three -member architectural and landscaping review committee ("ALRC"). It is preferred, although not required, that members of the ALRC have expertise in the areas of architecture or landscape architecture. La Quinta residency is preferred, but not required. Recruitment for members may be advertised outside the city limits. The ALRC shall meet, when in the determination of the community development director, a structure or landscape design will be considered by the planning commission. The ALRC shall meet only one time on a given project. The recommendations of the ALRC shall be advisory only and not bindina on the glannina commission. del"N a u.�i"a�l��"�� nU^ rv.. The terms of the members of the ALRC shall be for two years, with the initial appointments to be two members having two-year terms and one member having a one-year term. 156 onp BUSINESS SESSION ITEM: 2 ORDINANCE NO. 341 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA AMENDING CHAPTER 9.50, SECTION 9.50.020 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATIVE TO RESIDENTIAL DEVELOPMENT STANDARDS CASE NO.: ZOA 2000-065 HEIGHT LIMITS AND SETBACKS NEAR IMAGE CORRIDORS CITY OF LA QUINTA THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION 1. That Chapter 9.50, Section 9.50.020 of the La Quinta Charter and Municipal Code is hereby amended to read as follows: 9.50.020 Height Limits and Setbacks Near Image Corridors. In order to facilitate noise screening for residents and preserve visual openness, it is necessary to limit building heights for residential development. Therefore, notwithstanding the height standards set forth elsewhere in this Code, additional height limitations shall apply to buildings within 150 feet of the edge of right-of-way of the following General Plan -designated Image Corridors: • Primary, Secondary, & Agrarian Image Corridors: All buildings limited to one story or 22 feet. Rear and side yard setbacks for residential units abutting the Image Corridors shall be a minimum of 25-feet. The RVL Development Standard shall be required as specified in Section 9.30.020. For existing lots, prior to the 1996 Zoning Ordinance Update, the side yard setback shall be five (5) feet with the building height limited to ten feet. Plus, beyond the ten foot building height, the roof may be constructed so that for every horizontal foot, the roof can go up one vertical foot to the maximum height permitted in the Zoning District or as required by this policy, whichever is more restrictive. SECTION II. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. ,1� Ordinance No. 341 ZOA 2000-065 Adopted: April 18, 2000 Page 2 SECTION III. POSTING: The City Clerk shall within fifteen (15) days after passage of this Ordinance, cause it to be posted in at least three (3) public places designated by Resolution of the City Council; shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification, together with proof of posting to be entered in to the Book of Ordinances of the City of La Quinta. PASSED, APPROVED and ADOPTED this 181h day of April, 2000, by the following vote, to wit: AYES: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena NOES: None ABSENT: None ABSTAIN: None JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California (City Seal) 158 Ordinance No. 341 ZOA 2000-065 Adopted: April 18, 2000 Page 3 APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California 159 ATTACHMENT 1 Redline copy of Chapter 9.50, Section 9.50.020 of the La Quinta Charter and Municipal Code 9.50.020 Height Limits and Setbacks Near Image Corridors. In order to facilitate noise screening for residents and preserve visual openness, it is necessary to limit building heights for residential development. Therefore, notwithstanding the height standards set forth elsewhere in this Code, additional height limitations shall apply to buildings within 150 feet of the edge of right-of- way of the following General Plan -designated Image Corridors: • Primary, Secondary, & Agrarian Image Corridors: All buildings limited to one story or 22 feet. Rear and side yard setbacks for residential units abutting the Image Corridors shall be a minimum of 25-feet, with the emeeption of the RVI= Zeme Distriet, where only applies to the side yard. V ! tartdardh �erel i l k ORD ZOA 065 Exhibit 160 REPQRTS & INFOR,MATIQI' L MM—S: 9 9. Palm Springs International Airport Commission TO: The Honorable Mayor and Members of the City Council FROM: Robert T. Tyler DATE: April 10, 2000 RE: Annual Report - Palm Springs International Airport Commission Enclosed is a copy of the Palm Springs International Airport Commission's 1999 Annual Report, dated March 1, 2000. This Report, in conjunction with the minutes of the regular monthly Commission meetings that I have been routinely providing to you, provides a reasonably complete picture of what's happening at the Palm Springs International Airport. With the recent passage of the "AIR-2 I" bill by the U.S. Congress, the annual AIP appropriation for the Palm Springs International Airport is projected to double from $1.7M to $3.4M for FY 2000-2001. Hence, the airport's rate of progress is expected to expand accordingly. To assist with this continued expansion, airport staff and the commission recently recommended that a local Palm Springs company, Consolidated Services Engineers and Construction, Inc. be awarded a three-year Professional Services Contract to provide technical support to the airport. The CEO and President of Consolidated Services, Yvette Dube is a La Quinta resident. In addition, one of Consolidated Services' key supporting companies, Tri-State Land Surveyors and Civil Engineers, is based in La Quinta. 161 t I 44i t0v �Ar R PALM IF 9 w 0� wcn � Y Wt7 - >(D ZQ W ll. x .J J O `.. w X 0 a I J� E. Z= 0z oN JN is a~ Q Q = a -� aU ,.: wCL Ua J 0 crn m i— =z z Z z O 3 N V � `.}S`. = Z IL �... O ~O �— 0 W � . aw Z� �Q C9 I w � � J Z Q O o Z LLJ O cn W Z F- _'It 0 z Z _ a Q Z 4' W _ U) O i Z 4- i jz Z- ' Z ry Q_f Z IL r ' O U J W J z J Q U Q h W Q LL• _IL .. 0 n. Z = Q w, U r'• z z N 2 " J JLJ_ Ir r Q W N U) to U m w w o r >o J p J J W J w Z J 4 I ^Q L } } J LL V } 6 >k a W Z Z Z Q J ,,Ir Z _ w Q' �'.. �� a. ON o J F: YN O¢ O U �- '"'� n- U F- �. t1 13 DIRECTOR'S WELCOME JERI L RIDDLE DIRECTOR OF AVIATION /� s the Director of Aviation for the City of Palm Springs, it has been my honor and pleasure to oversee the most V dramatic year in the history of the Palm Springs International Airport. From it's humble beginnings as a United States / rmy airfield to the completion of it's long awaited terminal expansion, the Airport is poised to enterthe new century as the air transportation hub for the entire Coachella Valley. With it's staff of 50, the Airport has worked closely with the Airport Commission and the City Council during the past yearto complete many major projects. The 1999 - 2000 work year saw the completion of a runway extension, the implementation of a computerized maintenance program, a successful Year 2000 Program, a Communications Master Plan and the completion of Phase IIA of the terminal expansion. All of these projects have placed the Airport on the leading edge of air transportation and ready to meet the needs of the Coachella Valley well into the millennium. The amount of work completed during this time frame could not have been possible without the support and guidance of the Airport Commission. The Commission provided guidance to the Airport staff in moving into the new century, yet always mindful of the heritage of the Airport. Having completed it's first 50 years, it is again my pleasure to work with the Airport Commission and the City Council in leading the Airport towards it's next 50 years. CHAIRMEN'S WELCOME CAPT JOHN DUNCAN, USN (RETIRED) 0 nce again, it has been my honor and pleasure to Chair our International Airport Commission as our superb Airport enter's the 21 ' Century. Reflecting on the past year, the magnitude and complexity of accomplishments are truly remarkable. Among the major projects, the Noise Compatibility Program - which included the Noise Wall, the Noise Berm along Vista Chino and the Noise Insulation of many homes which are located in the assessed higher noise areas close to Vista Chino, improve the quality of life for the citizens of Palm Springs. The extension of the airport runway not only improved the safety of commercial and other large jet operations, it should significantly increase tourism to the Palm Springs area during the hot, summer months by enabling fully loaded commercial jet departures. And, calling on my naval background, the magnificent new commercial passenger terminal certainly appears to be the "Flagship" of Palm Springs and certainly enhances the travel experience for all who visit the Palm Springs area. This International Airport Commission is unique in that it has 17 members, which includes at least one representative from each community in the Coachella Valley, giving the Commission a true, regional flavor. Although serving in an advisory capacity the Palm Springs City Council, the Commission takes it's role of representing the views of other Coachella Valley cities. Likewise, the representations of International Airport Commissioners to their respective cities have greatly assisted in presenting a unified Coachella Valley position on important problems and programs. They are all to be commended for the extraordinary work they have done. On the proceeding page you will notice pictures of all of the members of the Palm Springs International Airport Commission. It has been a privilege to lead this fine group of dedicated men and women through the past year. All of us as Commissioners trust that each of you are pleased with the many new and improved changes that have been made to 'AMERICA'S RESORTPORT'. 164 TERMINAL EXPANSION MIKE N WILLIAMS, A.A.E. OPERATIONS & COMMUNICATIONS SUPERVISOR e expansion of the passenger terminal is by far the most visible project completed in the history of the Airport. With Tit's dramatic tensile roof structure, it is truly a signature 'gateway' for visitors to all cities throughout the Coachella h Valley. The initial design work began in the late 1980's with the selection of an architect, Gensler® of Santa Monica, CA and, having gone through several changes and starts and stops, had it's groundbreaking ceremony on June 8, 1998. The facility consists of approximately 84,000 ftz of space, including eight (8) passenger loading bridges, additional space for concession and retail shopping, state-of-the-art communications, flight information, heating and cooling, security and lighting control systems. The design review for this project began in the summer of 1997 and quickly saw the establishment of a construction "Team", which consisted of Airport a n d C i t y personnel, the Architect and a Construction Manager. The Construction M a n a g e r approach was a new concept to the City of Palm Springs. There was no 'General Contractor' on this project. Turner Construction Company®, one of the leading construction. companies in the United States was hired to oversee and coordinate 38 individual trade contractors. In addition to the 38 individual trade contracts, there w e r e approximately eight trade contracts that were administered directly by the Airport staff. Always working for the best interests of the project, the construction team delivered the facility ON TIME and ON BUDGET. At a construction cost of $22 million, this is the largest public works project ever constructed in the Coachella Valley. In addition to the unique construction arrangement, the financing of the project was also unique. The support of the individual airlines in seeing this project through to completion cannot be over -emphasized. The entire cost of the project, $25 million included overhead for the sale of Airport Revenue Bonds. In addition to the Airport Revenue Bonds, the Airport utilized it's Passenger Facility Charge (PFC), which has collected $3 per enplaned passenger for the past 7 years. The Federal Aviation Administration (FAA) was also instrumental in working with staff in obtaining a 'non -cancellation' agreement, whereby the FAA would allow the Airport to use the entire PFC account as opposed to holding 40% of the account in reserve. Without the support of the FAA, the airlines and the bond community, the projectwould not have been possible. After the groundbreaking ceremony of June 8, 1998 the construction process began in earnest. The project required the relocation of American, Alaska and United airlines for a period of 18 months. The underground earthwork was completed in early August 1998 which was followed by a 'topping out' ceremony in early October. The project continued through the winter of 1998 and in May of 1999, the first passenger loading bridges arrived on site. By July of 1999, the project was rolling along towards completion. The mechanical systems were completed and placed on line during this month and began delivering airconditioned airto the facility. The building was fully enclosed by mid -September, which also saw the initial portions of the security system brought on line. By early October, there were numerous trades on site completing their final work and the project continued at a breakneck pace. Despite a few last minute glitches, the facility was fully prepared for the dedication of November 4, 1999 and the beginning of passenger operations on November 9, 1999. 2 165 EMERGENCY EXERCISE MARK HANDER OPERATIONS COORDINATOR 0 n the afternoon of Wednesday, May 12, 1999, the Palm Springs International Airport conducted its triennial, FAA required full-scale emergency exercise. An exercise of this sort is required to be held once every three years to test and evaluate the airport's Emergency Plans. Planning for this exercise began in January with a core planning committee of 6 agencies and ultimately culminated in the participation of 17 agencies and or organizations. Many of the individual participants who volunteered their time and energy as aircraft accident victims were local students from the Palm Springs High School, College of the Desert and Riverside Occupational Program. In all, over 150 individuals, from rescue workers to the American Red Cross were involved in the exercise, either as participants or helping behind the scene. The scenario for this exercise involved two parts; a simulated commuter aircraft accident followed by a table top exercise. The objective of the simulated aircraft accident was to test the initial response, rescue and care of the victims along with the coordination of all agencies involved. The initial response was handled by the Airport Rescue and Fire Fighting (ARFF) units with additional support from the Palm Springs Fire Department. Once the site had been secured by °S Ci'R ARFF, the Palm Springs Fire Department and other mutual aid agencies, began the triage of the victims. The mutual aid agencies participating were the Riverside County Fire Department, the Cathedral City Fire Department, the Palm Springs Police Department and American Medical Response (AMR). AMR performed additional triage and treatment of the victims as well as transportation to local hospitals. The table top exercise was conducted two day later and focused on two areas. The first area was the County Coroner's ability and needs to handle a mass casualty accident. The second area was the recently enacted federal legislation entitled 'Federal Family Assistance Plan For Aviation Disasters'. This legislation assigns and describes the responsibilities of the various agencies and or organizations involved in an aviation disaster. Both the simulated accident and table top exercise proved extremely valuable in learning the different roles of the responding agencies. By understanding the roles of the different agencies, the overall communication and effectiveness in responding to these types of incidents can be improved. 166 FOREIGN TRADE ZONE TRACY C LINCOLN DEPUTY DIRECTOR - AVIATION OPERATIONS he Department of Aviation staff, in conjunction with the City of Palm Springs, Economic Development Department has established a marketing strategy for the Foreign Trade Zone (FTZ) which will target potential FTZ users. The marketing theme adopted by the Coachella Valley Economic Partnership "Come for pleasure, stay for business" is being used as part of our campaign to enhance awareness of the Palm Springs FTZ to industry groups identified as known users of FTZ's, as well as to educate local businesses of the potential benefits of an FTZ. The Department of Aviation staff has worked with the City's Economic Development Department in establishing contacts in the California State Department of Trade and Commerce, which has offices in several countries throughout the world. The California Department of Trade and Commerce will distribute information on the Palm Springs FTZ to their corporate contacts in each country in which they are located. The subset of industry groups that are both noted in the 1997 Leland group study (commissioned by the Economic Development Department)as needing assets Palm Springs has to offer, and known FTZ users will be the prime targets. A brochure highlighting the benefits, location and availability of the Palm Springs FTZ and the internet will serve as the informational tools. The final draft of the brochure is being reviewed, and should be printed and distributed shortly. LANDSIDE OPERATIONS BILLY H WEAVER LANDSIDE & SECURITY SUPERVISOR ontinuing implementation of the approved Landside Multi Modal Master Plan highlights this years synopsis of landside activity. The taxi/bus staging facility was undertaken in three stages to spread the cost out over a multi year period and take advantage of air quality grant programs. Spring of 1998 saw the completion of a parking lot with space for eighty-five (85) surface transportation providers (mainly taxi's) and nine (9) spaces for large transport busses. Completion of the 2,185 W building and associated # landscaping is scheduled for April 2000. An automatic vehicle identification dispatching system should be operational by July 2000. Aside from the obvious benefit of decreased congestion in the airport commercial lane, the advantageous are two fold. First, all surface transportation providers will have an ascetically impressive and functional building in which they can take pride while awaiting their customers. Secondly and more important environmentally is the immediate reduction of air pollutants by discontinuing the current practice of taxi's turning their vehicles on and off as theyp move up in the que. The South Coast Air Quality Management District felt this was such a significant benefit that they awarded a grant in the amount of $53,000 to offset some of the financial burden incurred by the Airport. 167 AIR SERVICE DEVELOPMENT BRYANT FRANCIS TRANSPORTATION COORDINATOR alm Springs International Airport (PSP) welcomed 1,273,511 passengers during calendar year 1999, up 1.4% over 1998, and set a new record in passenger traffic for the fourth consecutive year. The year saw the addition of United Shuttle, a unit of United Airlines which provides moderate to high frequency service to over 30 major West Coast destinations. United Shuttle flies to LAX four times daily operating Boeing 737 jet aircraft. Alaska Airlines _ operated a full winter schedule of nine flights, more than ever before. America West Express introduced the 50-passenger Canadair Regional Jet aircraft on select flights to Phoenix, increasing passenger comfort and decreasing travel time, and also began daily Las Vegas service. Finally, Continental Airlines returned to Palm Springs after a 12 year absence, operating a single daily nonstop to Houston, TX. An aggressive airport advertising campaign was carried out in support of local air service and its continued development. During the year, the Airport began advertising on -screen in several Coachella Valley movie theaters, including the Rancho 16, the newest and largest theater in the area. _ Twice weekly ads appeared in the Desert Sun. The ads ran on a rotational basis, highlighting a different carrier and destinations) each week. Also in the r fall, special quarter -page ads announcing the date for the new concourse Open House were included in select editions of the Desert Sun. A special full -page ad appeared in the November issue of Alaska Airlines Magazine, which included a special section on Palm Springs. This opportunity was perfectly timed, as it allowed for Alaska to be recognized as the most flown carrier at PSP for 1998 as well as a venue highlighting the completion of the new terminal concourse. For yet another year, Palm Springs International Airport graced the outside back cover of the 1999/00 Group Destination Planner, which is distributed to thousands of meeting and conference planners worldwide via the Palm Springs Desert Resorts Convention and Visitors Authority. The four color full page ad delivered a message conveying the convenience of flying PSP. Radio was an important component of 1999 advertising efforts. Several stations whose primary listeners meet our passenger profile were selected from a lengthy list of potentials. Thirty second spots targeting a different carrier and destination(s) aired on the selected stations. The ads were rotated much the some as those appearing in the Desert Sun. In the fall, special ads were aired on these and other stations inviting the public to the Open House for the new concourse. These ads proved to be especially effective, as an estimate 4000 people toured the new building during the course of the four hour event. The Airport continues to work closely with existing air carriers to promote the service they provide locally. The Airport takes an active role in assisting the airlines to ensure the success of their operation. For if the airlines operating here are success, Palm Springs International Airport is successful. w i YEAR 2000 PROGRAM MIKE N WILLIAMS, A.A.E. OPERATIONS & COMMUNICATIONS SUPERVISOR n early 1997, the Air Transport Association (ATA), the Federal Aviation Administration (FAA), the American Association of Airport Executives (AAAE), and Airport's Council International (ACI) PARTICIPATING AIRPORT joined together to form the 'Aviation Millennium Project'. With involvement by _;sYl airports, airlines and regulatory bodies, the goal of this project was to prepare all facets of aviation for the Year 2000. The major goals of the millennium project were to determine specific responsibility for the many different components of aviation, raise awareness among users of the aviation system, ensure smooth transfer of information among all involved parties and avoid duplication of effort. The ATA established a dedicated airline and airport liaison for each of the commercial service airports within the United States. This played a major role in transferring information and avoiding duplication of effort. In addition to establishing the liaison individuals, the ATA also developed checklists outlining the different systems on an airport and who was responsible for those systems. AEROPORT PARTICIPANT The Year 2000 Program for the Airport was established in the summer of 1997 and began it's effort to ensure Year 2000 compliance for the Airport. By working through the millennium project, the Airport was determined to have responsibility for those systems which ensure a safe facility for the traveling public. Among these systems were airfield lighting, security, heating and air conditioning, Airport Rescue and Fire Fighting (ARFF) and any other computerized system that is used to operate and manage a commercial service airport. All of the components relating to fire services and airfield lighting were assessed by the Airport and found to have no Year 2000 impacts. The majority of the building management systems (security, heating/cooling, public address, etc) would be impacted by Phase IIA of the terminal expansion project. During the design review, staff worked with the Architect to ensure that adequate Year 2000 Compliance language was included in all the specification sections. In addition to the contract language, validation of the systems was completed by the Airport prior to the date rollover of January 1, 2000. The Year 2000 Program also involved raising the awareness level among the users of the Airport and throughout the community. There were several meetings held with the tenant managers of the Airport to ensure that they were addressing their individual company requirements and to keep them informed of the Airport's efforts. The Airport also with other departments in the City of Palm Springs by transferring information on the Airport's program and keeping the City's Emergency Services appraised of the status of the program. For the night of December 31, 1999 there were additional members of the Airport staff on duty to complete mandated FAA testing but also to be available in the event of any discrepancies. The staff members on duty began monitoring the date change as it progressed around the globe and found very few, minor impacts to aviation. There was a significant testing program of all systems that occurred after midnight of January 1, 2000, which was completed by 3:00 a.m.. While the Year 2000 issue is not a one-time event, it is my pleasure to report that none of the systems for the Airport have been found to have a Year 2000 impact. 169 RUNWAY EXTENSION TRACY C LINCOLN DEPUTY DIRECTOR - AVIATION OPERATIONS 0 ne of the crucial issues facing the Airport over the past several years has been the amount and type of commercial service to the Coachella Valley, particularly during the summer months. All of the cities throughout the valley have been searching for ways to increase the numbers of travelers during the hot, summer months. In 1994, the Airport Master Plan identified an extension of runway 13R/31 L as the option with the best chance of success in increasing the amount of commercial air service. The Master Plan further stated that the purpose of the runway extension was not to allow larger aircraft "'1' to serve the Palm Springs area; rather it's purpose was to provide a more stable revenue stream for the existing airlines such that they would be able to maximize their revenue with the existing flight schedules. The airlines serving the valley have indicated that once their revenue is maximized using existing equipment, they are willing to enhance their year-round schedule. side of the runway. Construction of the 1,500' extension of runway 13R/31 L began in the spring of 1998, with substantial completion achieved by the spring of 1999. The project not only involved extending the runway itself, but the parallel taxiway on each There were also lighting and signage additions to the runway and taxiway. While the runway itself was completed in the spring of 1999, the relocation of Farrell Drive is still on going, so the full length of the runway is not yet available. With the cooperation of the FAA, a portion of the additional length was made available last summer. The relocation of Farrell Drive is now nearing final completion and in addition to some additional property acquisitions, the full length should be available by the late summer of 2000. In order to reduce the aircraft residences surrounding the Berm was constructed Chino Road and the Noise extended to account for the length. While the Noise Berm completed, the remainder of expected to be complete by noise impact to the Airport, a Noise adjacent to Vista Wall will be additional runway h a s b e e n the Noise Wall is the fall of 2000. 170 COMMUNICATIONS MASTER PLAN MIKE N WILLIAMS, A.A.E. OPERATIONS & COMMUNICATIONS SUPERVISOR he turnover in tenants, primarily airlines and retail operators necessitated the Airport explore a new way of managing the communications infrastructure of the facility. When a new tenant begins service at the Airport, they spend time and money installing the necessary amount of telephone and data cable. Unfortunately, when the tenant leaves the Airport, this cable remains in place, many times unused and unidentified. This meant that the cable trays and ductbanks throughout the facility were not being used efficiently. In many cases it was becoming difficult to install new cable due to the wasted space caused by abandoned cable. In order to reduce this problem and to generate additional revenue for the Airport, staff began exploring "Shared Tenant Services" and a "Premise. Distribution System". Shared Tenant Services, or STS is a program whereby the owner of a facility provides telephone services, including instruments, FAX, voice mail, internet connections. All of these services are available to tenants with charges paid to the Owner. Premise Distribution System, or PDS is all of the cabling for communications running through the facility. Again, this cabling is used by the tenants for a service fee. The Airport Commission participated in the selection of a communications consultant, which outlined the benefits of STS and PDS for the Airport. The consultant was brought on board in early 1999. The first step was to upgrade the in-house telephone system, including voice mail which was determined not to be Year 2000 Compliant. In addition, Phase IIA of the the term nal telephone o expansion ftheexistingequipment.P capability 9 Q Pmen The purchase of the new telephone switch, instruments and voice mail was completed in the summer of 1999 and the cutover occurred in October 1999. The system is now preparing to enter an acceptance testing phase. PDS has been fully implemented within the Phase IIA area as no tenants are allowed to install their own cable. The Airport staff is continuing to research how best to transition the existing part of the facility to a PDS environment. The Airport staff is also moving forward with the appropriate fee structure for the use of the cable. 171 he Security Access Control System (FAA) controls access to the restricted area of the airport. The original system was installed in 1992 anc has served the Airport well. The systerr uses intelligent field panels anc computerization to monitor and update the system as well as produce and trace the issuance of the Airport Identificatior badges. With the drastic changes in the information technology field over the pass several years, the Airport staff has beer exploring updates and upgrades to the system. However, due to the complicatec nature of the system, it's not simply c matter of "plugging in a new computer', SECURITY SYSTEM UPGRADES MIKE N WILLIAMS, A.A.E. OPERATIONS & COMMUNICATIONS SUPERVISOR (SACS), which is mandated by the Federal Aviation Administration In late 1997, the Airport staff began negotiations with the current vendor on the engineering and requirements for an upgraded system. In addition to the increased computer processing speed, upgraded report functions and achieving Year 2000 compliance, the upgrade allows the Airport staff to perform additional configuration and support functions, which reduces the long-term maintenance costs for the Airport. A key component of this additional in-house support is the ability to alter and produce different layouts for the Airport identification badges. As federal security requirements can change quickly, this is a major improvement over the previous system. The upgrade consisted of a complete replacement of the 'front end' of the system, which consists of new hardware and software, network cabling and training for the Operations division. Agreement on the final specifications and cost was reached with the vendor in the spring of 1998. As part of it's Year 2000 Program, the Airport was able to obtain 90% funding for this upgrade from the Federal Aviation Administration (FAA) via the Airport Improvement Program (AIP). The installation was completed in the summer of 1999. In addition to the upgrades in the operating system, Phase IIA of the terminal expansion added approximately 20 access points and 18 closed- circuit television cameras, all of which were accommodated in the upgraded operating system. The Phase IIA access points and cameras were brought on-line immediately following the installation of the upgraded 'front end'. The system is currently going through final punch -lists yet has already proven to be an improvement to the overall security program of the Airport. 172 SWAAAE ANNUAL SUMMER CONFERENCE BRYANT FRANCIS TRANSPORTATION COORDINATOR aim Springs International Airport hosted the Southwest Chapter of American Association of Airport Executives 53`d Annual Summer Conference July 1 1-15. Airports within the chapter must submit bids to host this summer conference, and PSP submitted bids on two different occasions before being awarded the 1999 conference. This conference brought 250 aviation professionals from throughout the Southwest Chapter (Arizona, California, and Nevada) to the City in the middle of summer. Bringing business to the City at this time of year was one of the motivations behind bidding for the conference. The Planning Committee created a conference which would was held entirely within the city limits. The host site was the Hilton® Palm Springs Resort, a perfect location, with its close proximity to all of the downtown attractions. With a focus of "Reaching into the New Millennium," the conference featured informative and interactive sessions pertaining to changing federal regulations, new funding sources for airport projects, examining how airport and airline business practices are viewed by consumer pRT HOSTS THE S}NA� groups and federal agencies, and much P�Rp 53� more. A special program for guests pJ• '9iy of conference. attendees included ��0� �Gy visits to the Indian Canyons, the Palm P / <<n Springs Aerial Tramway, and the The traditional was held at Palapas Conference their Palapas part in hands-on exhibits, sampling cuisine, and away underthe star - Desert Museum. Tuesday Evening Out n of Araby Cove. �� attendees enjoyed Y' �j experience, taking arts and crafts 3� delicious worldwide dancing the night filled sky. Based on the AV"_ _1qft comments received from attendees, the conference was an overwhelming success. The Airport Staff put a tremendous amount of time and effort into staging this event and are pleased that these efforts did not go unnoticed. It was an honor to host the SWAAAE organization, and hope that the conference returns to Palm Springs in the years to come. RESIDENTIAL SOUND INSULATION PROGRAM JOHN 'BARRY' GRIFFITH DEPUTY DIRECTOR - AVIATION ADMINISTRATION n early February 1999, the design process for Phase II of the Residential Sound Insulation Program (RSIP) began. This phase initially included 40 homes with 5 alternates. Selected homeowners met with the members of the professional team which includes: Airport staff, C. Kell -Smith & Associates (Consultant), Charles M. Salter, Inc. (Acoustical Engineer), Chris Mills & Associates (Architect) and Forensic Analytical (Hazardous Materials Specialist). Each homeowner was given an opportunity to ask questions and received program policy and procedure information. Six control homes were selected for pre -construction noise monitoring to determine existing noise levels. After construction is completed, these homes will be monitored again for determination of the noise level reductions. In March 1999, architectural surveys for each home took place and this information was included in the job specifications. Additionally, all homes were tested for hazardous materials including: carbon monoxide, asbestos and lead paint. After the initial survey, floorplans, with the acoustical recommendations were developed for each homeowners review and acceptance. As this program is 90%federally funded, the project specifications were sent to the Federal Aviation Administration (FAA) for final review and approval. In June 1999, each of the homeowners met with a member of the professional team on a one-to-one basis to discuss the sound insulation improvement recommendations. Additionally, the legal documents (Avigation Easement and Right of Way Entry Agreements) were signed. Two public notaries were on hand to notarize the signatures of the homeowners, courtesy of the Airport. In order to ensure selection of the most competent and reputable general construction contractor for Phase II RSIP, the Airport went through a two-step pre -qualification process. Contractors who submitted and were accepted as meeting the qualifications stipulated in the Step I process were invited to participate and bid the project under Step II. This two-step process has worked well for the Airport in the past, particularly during the Phase IIA terminal expansion. A total of 4 bids out of 9 possible were received on November 30, 1999 for sound insulation for 37 homes. Three homes were removed from this phase of construction for failure to comply with adopted policy and procedures. On December 15, 1999, with the approval of the FAA, the Airport Commission, the City Council and the professional team, a contract was awarded to T&M Construction in an amount not -to -exceed $717,428.00. A Notice To Proceed was issued on February 7, 2000 for this 180 day project. The contractor expects to stay on schedule and possibly complete the project early. The professional team is currently developing design plans for Phase III RSIP which could include 80-100 homes. Presently, the Airport has 105 applications on file which are eligible for Phase III. The Airport is actively seeking additional applications from homeowners within the Noise Insulation Program boundary and continues to seek additional FAA funding for various noise mitigation programs. l r4 CONCESSION/RETAIL DEVELOPMENT JOHN 'BARRY' GRIFFI T H DEPUTY DIRECTOR - AVIATION ADMINISTRATION n March 1999, the City of Palm Springs advertised a Request For Proposals (RFP) for the operation of speciality retail, food, and beverage outlets at the Palm Springs International Airport. The successful proposer would be responsible for the design, construction and operation of the store or stores. Proposers were expected to have a minimum of three years continuos working ownership or executive' management experience in retail or food and beverage concessions operations. The requested experience was required to be obtained within the previous five years. During the RFP process, Airport staff received letters of interest from five national concession operators who had indicated a desire to further discuss the possibilities of operating terminal concessions at the Airport. These firms included: CA-1 Services®, Inc, W.H. Smith & Associates®, Host Marriott International®, Anton AirFood®, Inc and The Parodies Shops& Each of these firms were invited to make a presentation to a review panel composed of representatives from the Airport staff, Airport Commission, the City of Palm Springs - Procurement Division, the City of Palm Springs - Economic Development, the City of Palm Springs - Tourism Division and American Airlines®. Only two firms elected to make their presentation to the review panel. Anton AirFood®, Inc (food and beverage) and The Parodies Shops® (retail) both had outstanding t presentations and the review panel unanimously recommended that the Airport staff begin SO S, .r negotiations towards an agreement. ITA FWm^^sg After several months of negotiations with both parties, the City of Palm Springs, entered into Freshm.w. a s- long-term agreements. Both operators have been conducting business successfully out of the existing Airport concession areas since November 1999. Partial construction has begun within the Phase IIA area for retail operations by The Parodies Shops& All of the new food and retail areas are expected to be fully operational by August 2000. The 'Desert Marketplace' will have various retail speciality items such as apparel, jewelry, cactus gardens, gifts and gourmet foods. Also included within this leasehold will be the 'PGA® Tour Shop', where top name golf equipment and apparel will be available. The 'Desert News' stands will offer magazines,, newspapers and various sundries for the traveling public. The Parodies Shops® operates over 250 stores from 53 airports in the United States and Canada, and are consistently recognized as one of the premiere concession operators. Anton AirFood®, Inc will open the 'Celebrity Biastro' as a full service restaurant whose theme will be based on the many celebrities, both past and present who visit or have resided in the Coachella Valley. The 'Palm Springs Brewery', a local company will have a bar located at the entrance to the restaurant. The 'Desert Classic Grille', which will be located within the Phase IIA area will offer a variety of food and beverage selections. Passengers will be able to purchase 'Seattle's Best Coffee' or 'Freshens Premium Yogurt and Ice Cream' from one of the outlets located throughout the terminal. Anton AirFood®, Inc presently operates out of 42 airports in the United States and is also recognized as an industry leader and a premier concession operator. 12 115 15 COMPUTERIZED MAINTENANCE MANAGEMENT his project consisted of the selection, purchase and installation management system (CMMS) for the Airport Maintenance Division. provide a database of facility and equipment information, used to maintenance program. The database contains an Airport asset identification tree, maintenance procedures for the assets, automated preventive maintenance scheduling, and provides tracking of asset histories and costs. The system is capable of generating numerous reports, detailing quantities, types, priorities and costs associated with maintenance work. Ultimately, the CMMS can show the "big picture", in terms of overall Airport maintenance trends. CRAIG A TOMS MAINTENANCE SUPERVISOR of a computerized maintenance The purpose of the CMMS is to automate many functions of the Following an RFP process for a CMMS selection, Mainsaver® Maintenance Management software was purchased and subsequently installed in both the Airport Maintenance and City Facilities Divisions. Operator training was conducted over a period of several days in late August, 1999, simultaneous with building of the database. Upon completion of training, Airport staff continued to build and test the database until it was developed sufficiently to put the system on line. The conversion to active use occurred in late October, 1999, and the system has been in continuous use since then. At the present time, the database continues to be developed and asset histories collected. A first year goal is to reach the point at which 40% of all work orders generated are in preventive maintenance, in contrast to other work types, such as corrective, special project work and construction. The net effect of this approach will be to eliminate reactive elements of Airport maintenance, substantially, over the course of time. Progress toward this goal is well underway as use of the system and database development continue. BAGGAGE BELT EXPANSION AIM BREIHAN OPERATIONS COORDINATOR ith the increase in passenger traffic over the last few years, the baggage claim area has seen an increase in usage, particularly during the peak travel season. The airlines that serve the Airport have been working with the Airport staff over the last three years to expand the baggage claim area, specifically the amount of baggage belt space available. It was anticipated that as Phase IIA of the terminal expansion was completed, the baggage claim area would see an additional increase. Modifications began on August 26, 1999 with baggage belt #1 which was followed by modifying baggage belt #3, which was completed on October 14, 1999. The modifications to both belts basically doubled the amount of usable belt space. The middle belt was not altered. The modifications have been well received by the airlines and the traveling public. With the modifications, belts #1 and #3 are now able to accommodate the large, air carrier flights. There is also a more efficient utilization of the baggage claim by reducing the congestion around baggage belt #2. 13 176 CLEAN AIRPORT PROGRAM BILLY H WEAVER LANDSIDE & SECURITY SUPERVISOR alm Springs International Airport continues it's pro -active approach in addressing environmental issues. One major benefit regarding clean airport concerns came with the completion of the new terminal in November 1999. Eight (8) Jetway@ passenger loading bridges were installed which not only afford a convenience to the traveling public, but are equipped with technological advances that result in a significant reduction of air pollutants caused by ground support equipment. Because each loading bridge is equipped with it's own air conditioning, electricity, and potable water; air carriers have the opportunity to reduce three (3) diesel fueled ground support vehicles per bridge - a maximum reduction possibility of twenty-four (24) diesel fueled pieces of ground support equipment when all eight (8) bridges are considered. In addition, planners of the new terminal building installed necessary underground conduit to support all tenants who wish to pursue the option of electric powered ground support equipment. In addition to becoming a much more environmentally friendly airport with the addition on the terminal, the Department of Aviation acquired several new vehicles that operate without traditional gas powered fuel. The Airport Maintenance division took delivery of (1) Electric pickup truck; one (1) CNG pickup truck, and one duel -fuel pickup truck. All of these vehicles replaced traditional gas powered vehicles. The Airport Operations division also has the use of a CNG automobile. Acquisition of these alternative fuel vehicles was made possible by grants through the South Coast Air Quality Management District. The Taxi/Bus Holding Facility is under construction and when complete will allow taxi's stage with their engines off prior to being dispatched to the airport terminal. This concept whereby vehicles 'standby' with their engines off results in a reduction of air pollutants. This facility is scheduled for completion by summer 2000 and will further enhance the airports commitment to a cleaner environment. 14 177 Airport's 50" Anniversary Jeri L Riddle - Director of Aviation Lee A Husfeldt - Public Information Officer, City of Palm Springs n 1948, a delegation of City leaders, including Charlie Farrell, co-founder of The Racquet Club of Palm Springs and then mayor for the City of Palm Springs, journeyed to Washington, D.C. for discussions regarding the future of the U.S. Army Air Corps airfield located in Palm Springs. By 1949, those efforts led to success, as the airport property was returned to the City of Palm Springs. 1999 marks the 50'h Anniversary of that event. This foresight was the first step in developing passenger operations at the Airport. To honor Charlie Farrell and the history of the Airport, the Airport Commission worked with the Palm Springs Public Arts Commission and initiated a 10 PALA4 memorial project to honor this event as well as to recognize the efforts of �E�-`4 S'O�� Charlie Farrell throughout the history of the City. Those efforts led to the tiG�n commissioning of a statue, which was created by George Montgomery. After years of fund raising, a dedication 1999 at the statues location, which is Cielo Road. This dedication was well the project. This ceremony was Club of Palm Springs. As the Airport Commission is ever mindful of the past that Charlie Farrell played in laying the recent changes to 'AMERICA'S possible without visionary leaders like a r a YEARS OF SERVICE ceremony was held on December 3`d, directly in front of the Airport along El attended by friends and supporters of followed by a luncheon at the Racquet enters the 21" Century, the Airport history of the Airport and the efforts groundwork for the Airport. The many RESORTPORT' would not have been Charlie Farrell. TICKET WING EXPANSION MIKE N WILLIAMS, A.A.E. OPERATIONS & COMMUNICATIONS SUPERVISOR wring the summer of 1997, the Airport staff began negotiations with the airlines that serve the Airport regarding the amount of ticket counter space. The growth experienced by the Airport during the past several years has led to a lack of ticket counter space. In fact, the fall of 1997 saw no available ticket counter space, which necessitated that some airlines share their space with someone. This is not the best alternative for the airlines, so the Airport began exploring the completion of the Ticket Wing expansion. The first phase of the ticket wing expansion was�� completed in 1995, but due to funding limitations the public portion was not constructed. Gensler®, the Airport's Architect began developing the specifications and drawings for completing the public portion in early 1998. It was anticipated that the bond sale for Phase IIA, in conjunction with the reduction in construction costs for Phase IIA would allow the remainder of the ticket wing to be completed. This financing method was reviewed and approved by the airlines. November 1, 1999 but did incur some minor delays. The corrections and final close-out. The project consisted of 4,350 ftz, with space for 2 airlines, or 1 tenant could occupy the entire area. There is space for ticket counters, passenger waiting, curbside drop-off and airline baggage handling. The Airport's flight information system and STS/PDS program will be expanded to this new area. The contract for the expansion was awarded to Simon® Construction in the spring of 1999, with construction beginning in earnest by the summer. The project was scheduled for completion by project is currently undergoing punch list While no tenant is currently occupying this space, the Airport staff is corresponding with existing and potential airlines regarding the availability of this space. 16 179 Am Palm Springs Intemational Airport AMER1CA'S ESORTPORT Developed by: the City of Palm Springs Department of Aviation Jeri L Riddle Director of Aviation Tracy C Lincoln Deputy Director - Aviation Operations John 'Barry' Griffith Mike N Williams, A.A.E. Deputy Director - Aviation Administration Operations & Communications Supervisor Billy H Weaver Craig A Toms Landside & Security Supervisor Maintenance Supervisor Graphics by: Mike N Williams, A.A.E. Operations & Communications Supervisor Shawn Flinn Airport Operations Coordinator Lawrence D Wedekind Safety & Special Programs Manager City of Palm Springs HMO REPORT/INFORMATIONAL ITEM: 14 COMMUNITY SERVICES COMMISSION MINUTES March 6, 2000 I. CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:00 p.m. in the La Quinta Civic Center Study Session Room. Chairperson St. Johns presided over the meeting. Commissioner Rebich led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Michelle Henson Commissioner Kathryn Pedersen -Nadler Commissioner Joan Rebich (Vice Chairperson) Commissioner Victoria St. Johns (Chairperson) VACANCY: One MEMBERS ABSENT: Commissioner Deborah Bechard Commissioner Mike Davis STAFF PRESENT: Dodie Horvitz, Community Services Director Marni Kunsman, Recreation Supervisor Cristal Spidell, Secretary It was moved by Commissioners Pedersen-Nadler/Henson to excuse Commissioner Davis and Commissioner Bechard from tonight's meeting due to prior commitments, and to excuse Commissioner Davis from the meeting of January 10, 2000 because he was out of town. Unanimous II. PUBLIC COMMENT III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes for February 14, 2000 It was moved by Commissioners Rebich/Henson to approve the Consent Calendar as submitted. Unanimous. V. PUBLIC HEARING VI. BUSINESS ITEMS A. Census 2000 Ms. Horvitz told the Commission that promotional items were available to distribute to businesses as discussed at the previous Commission meeting. The items include pencils, chip clips, buttons, posters, and flyers. The items can be picked up after the meeting. G:\MyData\CRISTAL\CSC\CSCMIN.3-6.wpd 18 ip The Commissioners discussed the time they spent volunteering at the Census Booth at the Date Festival, and everyone said they had a good time. Ms. Horvitz said that Census information will be distributed at Opening Day for La Quinta Sports and Youth baseball/softball, the Community Picnic and Birthday Bash, the Youth Workshop, and Main Street Marketplace. The Commissioners were asked to continue working on their list of businesses established at the last meeting to get the word out and to distribute the promotional items. Commissioner Henson said some of the businesses may be difficult to get permission from if they are a corporate business. Ms. Horvitz suggested that a flyer could be.faxed to the corporate offices. Chairperson St. Johns said the Salvation Army will not let any Census takers into shelters to protect the privacy of those in the shelter. B. Community Picnic & Birthday Bash Commissioner Rebich announced she will be unable to attend the picnic due to a work commitment. Commissioner Pedersen -Nadler reminded the Commission that she is unable to attend the picnic, however she will do whatever is needed prior to the picnic such as making phone calls, etc. Marni Kunsman, Recreation Supervisor updated the Commission on the progress that she has made on the picnic which included: contacting DSUSD for use of the stage; contacting Rotary to provide and cook hotdogs; working on entertainment with a steel drum band; other types of entertainment for children; and free swimming and the dunk tank with CVRPD. Ms. Kunsman asked for suggestions from the Commission. It was suggested to: relocate the stage area; make the drink station more accessible; contact La Quinta High School Blackhawks Drama Club to perform or provide entertainment; ask the emergency personnel to do CPR and First Aid demonstrations; and to set up a golf putting game. The Commission asked if Sport Court was going to be there, and Ms. Kunsman said that Commissioner Davis usually sets them up, and she expects them to be better staffed with people and equipment this year. Commissioner Pedersen -Nadler indicated there would be about 25-30 Interact students to help with the event. Ms. Kunsman updated the Commission on other events. Ms. Kunsman reported that 20 dogs participated in the Pet Show on March 4; 56 kids participated in the Tiny Tot Olympics on February 26; and the Annual Egg Hunt and Chalk Drawing Contest will be held on Saturday, April 15. Ms. Kunsman thanked Commissioner Pedersen -Nadler for all the help from the Interact students during her events. They were very helpful and creative with the games at the Tiny Tot Olympics and she would like to have a pizza party for them. She will contact Commissioner Pedersen -Nadler to set it up. Ms. Kunsman would like to have the Commissioners make follow-up calls for the picnic on April 10. Commissioner Rebich thanked Ms. Kunsman for all the work she puts into the events in the Department Report each month. G:\MyData\CRISTAL\CSC\CSCMIN.3-6.wpd n n1 v � 002 C. Youth Workshop Ms. Horvitz said the Youth Workshop has been set for Wednesday, April 12 from 7:00 to 9:00 PM at the La Quinta Senior Center. Letters have been mailed out to those the Commission wished to invite. Ms. Horvitz would like to get flyers to the various clubs at the schools. Commissioner Pedersen -Nadler will work on it. The Commission discussed whether to meet on April 10 and April 12 or to combine the regular Commission meeting with the Youth Workshop. Commissioner Pedersen -Nadler will meet with the students at 12:00 noon on Thursday, March 9 to discuss an agenda for the Workshop which could include: ideas for the Community Park; communication with parents; transportation; etc. Commissioner Rebich will attend the meeting with Commissioner Pedersen -Nadler who will confirm the date and time with her. Chairperson St. Johns will speak with the La Quinta Middle School ASB to encourage attendance at the Workshop. Commissioner Henson suggested a topic of applying to schools for scholarships. She is willing to volunteer her time to inform the students of the possibilities. It was moved by Commissioners Rebich/Henson to meet on the regularly scheduled Commission meeting date of April 10, and hold a special meeting on April 12 for the Youth Workshop. Unanimous. The Commission discussed the Youth Workshop mailing list and divided up the pages amongst the Commissioners to make follow-up contacts at a later date. Staff will contact the Commissioners on or about March 28 with a list of those that have not responded to the letter. It was moved by Commissioners Rebich/Pedersen-Nadler to make phone calls to those who do not respond to the letter inviting them to the Youth Workshop. Unanimous D. CPRS Layman's Award Ms. Horvitz informed the Commission that California Parks and Recreation Society is offering a Layman's Award to honor individuals that have made a significant contribution to the parks and recreation field. After a brief discussion it was moved by Commissioner Pedersen- Nadler/Rebich to select Kay Wolff as the recipient of the Layman's Award. Unanimous. Ms. Horvitz asked if anyone was interested in going to the awards dinner at the Double Tree Hotel in Ontario, California on Saturday, April 15. If anyone is interested they are asked to contact her and she will make arrangements. Commissioner Pedersen -Nadler indicated she would like to go. Staff will forward information to Commissioner Pedersen -Nadler as it becomes available. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Riverside County Integrated Project - Received and filed. 183 G:\MyData\CRISTAL\CSC\CSCMIN.3-6.wpd 003 VI11. COMMISSIONER ITEMS The Commission asked about the Mountain Conservancy issue discussed by the City Council on Tuesday, March 7, 2000. IX. ADJOURNMENT Ms. Horvitz said the item will be It was moved by Commissioners Rebich/Henson to adjourn the meeting. Unanimous. Meeting adjourned at 7:50 p.m. NEXT MEETING DATE, TIME AND TOPIC April 10, 2000 7:00 PM La Quinta Civic Center Study Session Room Submittfid by: Crist iSpihell, Commission Secretary 184 G:\MyData\CRISTAL\CSC\CSCMIN.3-6.wpd 004 REPORT/INFORMATIONAL ITEM: /5 INVESTMENT ADVISORY BOARD Meeting March 8, 2000 I CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 5:30 P.M. by Chairperson Osborne, followed by the Pledge of Allegiance. PRESENT: Board Members Bulgrin, Irwin, Lewis (5:35), Moulin, Olander and Chairman Osborne ABSENT: Board Member Mahfoud OTHERS PRESENT: John Falconer, Finance Director and Debbie DeRenard, Secretary II PUBLIC COMMENT - None III CONFIRMATION OF AGENDA - Confirmed IV CONSENT CALENDAR A. Approval of Minutes of Meeting on February 9, 2000 for the Investment Advisory Board. ' In response to Board Member Olander, Chairman Osborne advised that the Board reviewed and filed the audit report. He further advised that the Council receives the minute of the Investment Advisory Board meetings and they are aware of the proceedings. Board Member Olander complimented staff on the audit report. MOTION - It was moved by Board Members Irwin/Moulin to approve the Minutes of February 9, 2000. Motion carried unanimously. M- 001 Investment Advisory Board Minutes V [� ft BUSINESS SESSION A. Transmittal of Treasury Report for January 2000 March 8, 2000 Board Member Irwin commented on the staff report advising that it would be of benefit to the Board when other purchases were acquired. MOTION - It was moved by Board Members Lewis/Olander to review, receive and file the Treasurers Report for January 2000. Motion carried unanimously. Consideration of Fiscal Year 2000/01 Investment Policy Mr. Falconer advised that at the June meeting the Board will meet with the City Manager and City Attorney to review the Boards recommendations to the City Council. Staff would like to request that the Investment Policy changes for recommendation to the Council be approved by the Investment Advisory Board before the June meeting. The Board reviewed the attached Investment Policy (Attachment No. 1) and changes/additions/deletions are shown in amended form. MOTION - It was moved by Board Members Lewis/Irwin to continue the consideration of Fiscal year 2000/01 Investment Policy. Motion carried unanimously. CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report - February 2000 Noted and Filed B. Pooled Money Investment Board Reports - December 1999 Noted and Filed 2 1.86 002 Investment Advisory Board March 8, 2000 Minutes VII BOARD MEMBER ITEMS - None VIII ADJOURNMENT MOTION - It was moved by Board Members Moulin/Lewis adjourn the meeting at 7:05 p.m.. Motion carried unanimously. Submitted by, Debbie DeRenard Secretary 3 1 x-7 ATTACHMENT NO. 1 CITY OF LA QUINTA Investment Policy Table of Contents Section T-0 Page Executive Summary 2 I General Purpose 5 II Investment Policy 5 III Scope 5 IV Objectives 6 ► Safety ► Liquidity ► Yield ► Diversified Portfolio V Prudence 7 VI Delegation of Authority 7 VII Conflict of Interest 8 VIII Authorized Financial Dealers and Institutions 8 ► Broker/Dealers ► Financial Institutions IX Authorized Investments and Limitations 10 Investment Pools 14 XI Safekeeping and Custody 14 XII Interest Earning Distribution Policy 15 XIII Internal Controls and Independent Auditors 15 XIV Benchmark 17 XV Reporting Standards 17 XVI Investment of Bond Proceeds 18 XVII Investment Advisory Board - City of La Quinta 18 XVIII Investment Policy Adoption 19 Appendices: A. Summary of Authorized Investments and Limitations 20 B. Municipal Code Ordinance.2.70 - Investment Advisory Board 21 C. Municipal Code Ordinance 3.08 - Investment of Moneys and Funds 22 D. Segregation of Major Investment Responsibilities 24 E. Listing of Approved Financial Institutions 25 F. Broker/Dealer Questionnaire and Certification 26 G. Investment Pool Questionnaire 27 H. Glossary 35 188 1 004 City of La Quinta Investment Policy Executive Summary The general purpose of this Investment Policy is to provide the rules and standards users must follow in investing funds of the City of La Quinta. It is the policy of the City of La Quinta to invest all public funds in a manner which will provide a diversified portfolio with maximum security while meeting daily cash flow demands and the highest investment return in conformity to all state and local statutes. This Policy applies to all cash and investments of the City of La Quinta, La Quinta Redevelopment Agency and the La Quinta Financing Authority, hereafter referred in this document as the "City". The primary objectives, in order of priority, of the City of La Quinta's investment activity shall be: Safety of principal is the foremost objective of the investment program. Investments of the City of La Quinta shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. The investment portfolio shall be designed with the objective of attaining a market rate of return or yield throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Within the constraints of safety, liquidity and yield, the City will endeavor to maintain a diversified portfolio by allocating assets between different types of investments within policy limitations. Investments shall be made with judgment and care - under circumstances then prevailing - which persons of prudence discretion, and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. Authority to manage the City of La Quinta's investment portfolio is derived from the City Ordinance. Management responsibility for the investment program is delegated to the City Treasurer, who shall establish and implement written procedures for the operation of the City's investment program consistent with the Investment Policy. The Treasurer shall establish and implement a system of internal controls to maintain the safety of the portfolio. In addition, the internal control system will also insure the 2 1819 05 timely preparation and accurate reporting of the portfolio financial information. As part of the annual audit of the City of La Quinta's financial statements the independent auditor reviews the adequacy of those controls and comments if weaknesses are found. Investment responsibilities carry added duties of insuring that investments are made without improper influence or the appearance to a reasonable person of questionable or improper influence. The City of La Quinta Investment Policy maintains a listing of financial institutions which are approved for investment purposes. All Broker/Dealers and financial institutions selected by the Treasurer to provide investment services will be approved by the City Manager subject to City Council approval. The Treasurer will be permitted to invest only in City approved investments up to the maximum allowable percentages and, where applicable, through the bid process requirements. Authorized investment vehicles and related maximum portfolio positions are listed in Appendix A - Summary of Authorized Investments and Limitations. At least two bids will be required of investments in the authorized investment vehicles. Collateralization will be required for Certificates of Deposits in excess of $100,000. Collateral will always be held by an independent third party from the institution that sells the Certificates of Deposit to the City. Evidence of compliance with State Collateralization policies must be supplied to the City and retained by the City Treasurer. The City of La Quinta Investment Policy shall require that each individual investment have a maximum maturity of two years unless specific approval is authorized by the City Council. In addition, the City's investment in the State Local Agency Investment Fund (LAIF) is allowable as long as the average maturity does not exceed two years, unless specific approval is authorized by the City Council. The City's investment in Money Market Mutual funds is allowable as long as the average maturity does not exceed 60 days. . The City of La Quinta Investment Policy will use the six month U.S. Treasury Bill as a benchmark when measuring the performance of the investment portfolio. The Investment Policies shall be adopted by resolution of the La Quinta City Council on an annual basis, The Investment Policies will be adopted before the end of June of each year. This Executive Summary is an overall review of the City of La Quinta Investment Policies. Reading this summary does not constitute a complete review which can only be accomplished by reviewing all the pages. 190 3 006 City of La Quinta Statement of Investment Policy July 1, 2000 through June 30, 2001 Adopted by the City Council on The general purpose of this document is to provide the rules and standards users must follow in administering the City of La Quinta cash investments. It is the policy of the City of La Quinta to invest public funds in a manner which will provide a diversified portfolio with safety of principal as the primary objective while meeting daily cash flow demands with the highest investment return. In addition, the Investment Policy will conform to all State and local statutes governing the investment of public funds. This Investment Policy applies to all cash and investments of the City of La Quinta, City of La Quinta Redevelopment Agency and the City of La Quinta Financing Authority, hereafter referred in this document as the "City". These funds are reported in the City of La Quinta Comprehensive Annual financial Report (CAFR) and include: All funds within the following fund types: ► General ► Special Revenue ► Capital Projects ► Debt Service ► Internal Service ► Trust and Agency ► Any new fund types and fund(s) that may be created. 4 191 007 The primary objective, in order of priority, of the City of La Quinta's investment activity shall be: 1. Safety Safety of principal is the foremost objective of the investment program. Investments of the City of La Quinta shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio in accordance with the permitted investments. The objective will be to mitigate credit risk and interest rate risk. �± 11115•�'t_'rf &Mq, Credit Risk - is the risk of loss due to the failure of the security issuer or backer. Credit risk may be mitigated by: ► Limiting investments to the safest types of securities; ► Pre -qualifying the financial institutions, and broker/dealers, which the City of La Quinta will do business; and ► Diversifying the investment portfolio so that potential losses on individual securities will be minimized. Interest Rate risk is the risk that the market value of securities in the portfolio will fall due to changes in general interest rates. Interest rate risk may be mitigated by: ► Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity; and ► By investing operating funds primarily in shorter -term securities. 2. Liquidity The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that sufficient liquid funds are available to meet anticipated demands. Furthermore since all possible cash demands cannot be anticipated the portfolio should be diversified and consist of securities with active secondary or resale markets. 5 192 008 3. Yield The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of least importance compared to the safety and liquidity objectives described above. The core of investments are limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall not be sold prior to maturity with the following exc t�R ions: ► A declining credit security could be sold early to minimize loss of principal; ► Liquidity needs of the portfolio require that the security be sold. 4. Diversified Portfolio Within the constraints of safety, liquidity and yield, the City will endeavor to maintain a diversified portfolio by allocating assets between different types of investments within policy limitations. The City shall follow the Uniform Prudent Investor Act as adopted by the State of California in Probate Code Sections 16045 through 16054.. Section 16053 sets forth the terms of a prudent person which are as follows: Investments shall be made with judgment and care - under circumstances then prevailing - which persons of prudence, discretion, and intelligence excerise in the professional management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. • • ► • NA111100 •I� y i'� Authority to manage the City of La Quinta's investment portfolio is derived from the City Ordinance. Management responsibility for the investment program is delegated to the City Treasurer, who shall establish written procedures for the operation of the investment program consistent with the Investment Policy. Procedures should include reference to safekeeping, wire transfer agreements, banking service contracts, and 6 193 009 collateral/depository agreements. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this Investment Policy and the procedures established by the City Treasurer. The City Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. The City Manager or Assistant City Manager shall approve in writing all purchases and sales of investments prior to their execution by the City Treasurer. •► 19 q 10 Kel► Investment responsibilities carry added duties of insuring that investments are made without improper influence or the appearance of improper influence. Therefore, the City Manager, Assistant City Manager, and the City Treasurer shall adhere to the State of California Code of Economic Interest and to the following: ► The City Manager, Assistant City Manager, and the City Treasurer shall not personally or through a close relative maintain any accounts, interest, or private dealings with any firm with which the City places investments, with the exception of regular savings, checking and money market accounts, or other similar transactions that are offered on a non-negotiable basis to the general public. Such accounts shall be disclosed annually to the City Clerk in conjunction with annual disclosure statements of economic interest. ► All persons authorized to place or approve investments shall report to the City Clerk kinship relations with principal employees of firms with which the City places investments. MATOWTUR ■ • : VAA oil 9 10 00143 File QW1 4 AiWiTk"i► • ► The City of La Quinta Investment Policy maintains a listing of financial institutions which are approved for investment purposes. In addition a list will also be maintained of approved broker/dealers selected by credit worthiness, who maintain an office in the State of California. 1. Broker/Dealers who desire to become bidders for investment transactions must supply the City of La Quinta with the following: ► Current audited financial statements ► Proof of National Association of Security Dealers Certification ► Trading resolution ► Proof of California registration 7 lU 94 Q ► Resume of Financial broker ► Completion of the City of La Quinta Broker/Dealer questionnaire which contains a certification of having read the City of La Quinta Investment Policy The City Treasurer shall evaluate the documentation submitted by the broker/dealer and independently verify existing reports on file for any firm and individual conducting investment related business. The City Treasurer will also contact the following agencies during the. verification process: ► National Association of Security Dealer's Public Disclosure Report File - 1-800-289-9999 ► State of California Department of Corporations 1-916-445-3062 All Broker/Dealers selected by the City Treasurer to provide investment services will be approved by the City Manager subject to City Council approval. The City Attorney will perform a legal review of the trading resolution/investment contract submitted by each Broker/Dealer. Each securities dealer shall provide monthly and quarterly reports filed pursuant to U.S. Treasury Department regulations. Each mutual fund shall provide a prospectus and statement of additional information. 2. Financial Institutions will be required to meet the following criteria in order to receive City funds for deposit or investment: A. Insurance - Public Funds shall be deposited only in financial institutions having accounts insured by the Federal Deposit Insurance Corporation (FDIC) B. Collateral - The amount of City of La Quinta deposits or investments not insured by the FDIC -shall be 1 10% collateralized by securities' or 150% mortgages' market values of that amount of invested funds plus unpaid interest earnings. C. Disclosure - Each financial institution maintaining invested funds in excess of the FDIC insured amount shall furnish the City a copy of the most recent Annual Call Report. The City shall not invest in excess of the FDIC insured amount in banking institutions which do not disclose to the city a current listing of securities pledged for collateralization in public monies. 195 8 911 TAIIIIIIIIEWWWWOR-ONAWL 11 14 ► 1 192 4 1 11 I I ELI I IN► 91 The City Treasurer will be permitted to invest in the investments summarized in the Appendix A. As provided in Sections 16429.1, 53601, 53601.1, and 53649 of the Government Code, the State of California limits the investment vehicles available to local agencies as summarized in the following paragraphs. Section 53601, as now amended, provides that unless Section 53601 specifies a limitation on an investment's maturity, no investments with maturities exceeding five years shall be made. The City of La Quinta Investment Policy has specified that no investment may exceed two years. State Treasurer's Local Agency Investment Fund (LAIR - As authorized in Government Code Section 16429.1 and by LAIF procedures, local government agencies are each authorized to invest a maximum of $30 million per account in this investment program administered by the California State Treasurer. The City's investment in the State Local Agency Investment Fund (LAIF) is allowable as long as the average maturity of its investment portfolio does not exceed two years, unless specific approval is authorized by the City Council. The City of La Quinta has two accounts with LAIF. The City of La Quinta Investment Policy has a limitation of 35% 25%(?) of the portfolio. U.S. Government and Related Issues - As authorized in Government Code Sections 53601 (a) through (n) as they pertain to surplus funds, this category includes a wide variety of government securities which include the following: • Local government bonds or other indebtedness and State bonds or other indebtedness. The City of La Quinta Investment Policy does not allow investments in local and state indebtedness • U.S. Treasury bills, notes and bonds directly issued and backed by the full faith and credit of the U.S. Government. The City of La Quinta Investment Policy limits investments in U.S. Treasury issues to 75% of the portfolio. • U.S. Government agencies issuing securities backed as to principal and interest by the full faith and credit of the U.S. Government. Government National Mortgage Association (GNMA) is such an agency. The City of La Quinta Investment Policy has a limitation of 75% of the portfolio with 9 O1� 196 a single issuer limit of 25% of the portfolio. • U.S. Government instrumentalities and agencies issuing securities not backed as to principal and interest by the full faith and credit of the U.S. Government. The Federal Home Loan Bank (FHLB), Federal Farm Credit Bank (FFCB), Federal Land Bank (FLB) and Federal Intermediate Credit Bank (FICB) are such issuers. The City of La Quinta Investment Policy has a limitation of 75% of the portfolio with a single issuer limit of 25% of the portfolio. • Federal government sponsored enterprises (GSEs) issuing securities not backed as to principal and interest by the full faith and credit of the U.S. Government. These GSEs include Federal National Mortgage Association (FNMA), Federal Home Loan Mortgage Corporation (FHMC) and Student Loan Marketing Association (SLMA) which are publicly owned. The City of La Quinta Investment Policy has a limitation of 75% of the portfolio with a single issuer limit of 25% of the portfolio. Bankers' Acceptances - As authorized in Government Code Section 53601 (f), 40% of the portfolio may be invested in Bankers' Acceptances, although no more than 30% of the portfolio may be invested in Bankers' Acceptances with any one commercial bank. Additionally, the maturity period cannot exceed 270 days; however, Bankers' Acceptances are seldom marketed with maturities in excess of 180 days. The City of La Quinta Investment Policy does not allow investment in Bankers' Acceptances. Commercial Pap - As authorized in Government Code Section 53601(g), 15% of the portfolio may be invested in commercial paper of the highest rating (A-1 or P-1) as rated by Moody's or Standard and Poor's, with maturities not to exceed 180 days. This percentage may be increased to 30% if the dollar weighted average maturity does not exceed 31 days. The City of La Quinta Investment Policy only allows investments in commercial paper to 30% of the portfolio with a maximum maturity of 30 60 or 90 days per issue. There are a number of other qualifications regarding investments in commercial paper based on the financial strength of the corporation and the size of the investment. The City of La Quinta Investment Policy also limits Commercial Paper to no more than $1 million dollars in any one entity at any time for no more than 30 days. Negotiable Certificates of Deposit - As authorized in Government Code Section 53601(h), 30% of the portfolio may be invested in negotiable certificates of deposit issued by commercial banks and savings and loan associations. The City of La Quinta Investment Policy does not allow investment in Negotiable 10 197 013 Certificates of Deposit. Repurchase and Reverse Repurchase Agreements - As authorized in Government Code Section 53601(i), these investment vehicles are agreements between the local agency and seller for the purchase of government securities to be resold at a specific date and for a specific amount. Repurchase agreements are generally used for short term investments varying from one day to two weeks. There is no legal limitation on the amount of the repurchase agreement. However, the maturity period cannot exceed one year. The market value of securities underlying a repurchase agreement shall a at least 102% of the funds invested and shall be valued at least quarterly. The City of La Quinta Investment Policy does not allow investment in Repurchase Agreements. The term "reverse repurchase agreement" means the sale of securities by the local agency pursuant to an agreement by which the local agency will repurchase such securities on or before a specific date and for a specific amount. As provided in Government Code Section 53635, reverse repurchase agreements require the prior approval of the City Council. The City of La Quinta Investment Policy does not allow investment in Reverse Repurchase Agreements. Corporate Notes - As authorized in Government Code Section 53601 (j), local agencies may invest in corporate notes for a maximum period of five years in an amount not to exceed 30% of the agency's portfolio. The notes must be issued by corporations organized and operating in the United States or by depository institutions licensed by the United States or any other state and operating in the United States. The City of La Quinta Investment Policy does not allow investment in corporate notes. Diversified Management Companies - As authorized in Government Code Section 53601 (k►, local agencies are authorized to invest in shares of beneficial interest issued by diversified management companies (mutual funds) in an amount not to exceed 20% of the agency's portfolio. There are a number of other qualifications and restrictions regarding allowable investments in corporate notes and shares of beneficial interest issued by mutual funds which include (1) attaining the highest ranking or the highest letter and numerical rating provided by not less than two of the three largest nationally recognized rating services, or (2) having an investment advisor registered with the Securities and Exchange Commission with not less than five years' experience investing in the securities and obligations and with assets under management in excess of five hundred million dollars ($500,000,000). The City of La Quinta Investment Policy only allows investments in mutual funds that are money market funds maintaining a par value of $1 per share that invests in direct issues of the U. S. Treasury and/or US Agency Securities with an average maturity of their portfolio not exceeding 60/90 days and the City limits such investments to 20% of the portfolio with a maximum limit of two (2) million per mutual fund. pq Mortaaoe-Backed Securities - As authorized in Government code Section 53601(n), local agencies may invest in mortgage -backed securities such as mortgage pass -through securities and collateralized mortgage obligations for a maximum period of five years in an amount not to exceed 20% of the agency's portfolio. Securities eligible for investment shall have a "A" or higher rating. The City of La Quinta Investment Policy does not allow investment in Mortgage - Backed Securities. Financial Futures and Financial Option Contracts - As authorized in Government Code Section 53601.1, local agencies may invest in financial futures or option contracts in any of the above investment categories subject to the same overall portfolio limitations. The City of La Quinta Investment Policy does not allow investments in financial futures and financial option contracts. Certificates of Deposit - As authorized in Government Code Section 53649, Certificates of Deposit are fixed term investments which are required to be collateralized from 1 10% to 150% depending on the specific security pledged as collateral in accordance with Government Code Section 53652. There are no portfolio limits on the amount or maturity for this investment vehicle. Collateralization will be required for Certificates of Deposits in excess of the FDIC insured amount. The type of collateral is limited to City authorized investments. Collateral will always be held by an independent third party from the institution that sells the Certificates of Deposit to the City. Evidence of compliance with State Collateral ization policies must be supplied to the City and retained by the City Treasurer as follows: 1. Certificates of Deposits Insured by the FDIC. The City Treasurer may waive collateral ization of a deposit that is federally insured. 2. Certificates of Deposit in excess of FDIC Limits. The amount not federally insured shall be 110% collateralized by securities or 150% mortgages market value of that amount of invested funds plus unpaid interest earnings. The City of La Quinta Investment Policy limits the percentage of Certificates of Deposit to 60% of the portfolio. Sweep Accounts - As authorized by the City Council, a U.S. Treasury Money Market Sweep Account with a $50,00O target balance may be maintained in conjunction with the checking account. 12 199 015 Derivatives - The City of La Quinta Investment Policy does not allow investment in derivatives. There are three (3) types of investment pools: 1) state -run pools, 2) pools that are operated by a political subdivision where allowed by law and the political subdivision is the trustee i.e. County Pool; and 3) pools that are operated for profit by third parties. The City of La Quinta Investment Policy has authorized investment with the State of California's Treasurers Office Local Agency Investment Fund commonly referred to as LAIF. LAIF was organized in 1977 through State Legislation Section 16429.1, 2 and 3. Each LAIF account is restricted to a maximum investable limit of $30 million. In addition, LAIF will provide quarterly market value information to the City of La Quinta. On an annual basis the City Treasurer will submit the Investment. Pool Questionnaire to LAIF. Also, prior to opening any new Investment Pool account, which would require City Council approval, the City Treasurer will require the completion of the Investment Pool Questionnaire. The City does not allow investments with any other Investment Pool - County Pools or Third Party Pools. ' W NIXOR&I• All security transactions of the City of La Quinta Investment Policy shall be conducted on a delivery - versus - payment (DVP) basis. Securities will be held by a third party custodian designated by the City Treasurer and evidenced by safekeeping receipts. Deposits and withdrawals of money market mutual funds and LAIF shall be made directly to the entity and not to an investment advisor, broker or dealer. Money market mutual funds and LAIF shall also operate on a DVP basis to be considered for investment. i WEIV ► 110 • RI i 1:1111 • ► • Interest earnings is generated from pooled investments and specific investments. 1 . Pooled Investments - It is the general policy of the City to pool all available operating cash of the City of La Quinta, La Quinta Redevelopment Agency and La Quinta Financing Authority and allocate interest earnings, in the following order, as follows: 200 13 01.6 A. Payment to the General Fund of an amount equal to the total annual bank service charges as incurred by the general fund for all operating funds as included in the annual operating budget. B. Payment to the General Fund of a management fee equal to 5% of the annual pooled cash fund investment earnings. C. Payment to each fund of an amount based on the average computerized daily cash balance included in the common portfolio for the earning period. 2. Specific Investments - Specific investments purchased by a fund shall incur all earnings and expenses to that particular fund. The City Treasurer shall establish a system of internal controls to accomplish the following objectives: ► Safeguard assets; ► The orderly and efficient conduct of its business, including adherence to management policies; ► Prevention or detection of errors and fraud; ► The accuracy and completeness of accounting records; and, ► Timely preparation of reliable financial information. While no internal control system, however elaborate, can guarantee absolute assurance that the City's assets are safeguarded, it is the intent of the City's internal control to provide a reasonable assurance that management of the investment function meets the City's objectives. The internal controls shall address the following: a. Control of collusion. Collusion is a situation where two or more employees are working in conjunction to defraud their employer. b. Separation of transaction authority from accounting and record keeping. By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved. C. Custodial safekeeping. Securities purchased from any bank or dealer including appropriate collateral (as defined by State Law) shall be placed with an 0 14 017 independent third party for custodial safekeeping. d. Avoidance of physical delivery securities. Book entry securities are much easier to transfer and account for since actual delivery of a document never takes place. Delivered securities must be properly safeguarded against loss or destruction. The potential for fraud and loss increases with physically delivered securities. e. Clear delegation of authority to subordinate staff members. Subordinate staff members must have a clear understanding of their authority and responsibilities to avoid improper actions. Clear delegation of authority also preserves the internal control structure that is contingent on the various staff positions and their respective responsibilities as outlined in the Segregation of Major Investment Responsibilities appendices. f. Written confirmation or telephone transactions for inyestments and wire transfers. Due to the potential for error and improprieties arising from telephone transactions, all telephone transactions shall be supported by written communications and approved by the appropriate person. Written communications may be via fax if on letterhead and the.safekeeping institution has a list of authorized signatures. Fax correspondence must be supported by evidence of verbal or written follow-up. g. Development of a wire transfer agreement with the City's bank and third party custodian. This agreement should outline the various controls, security provisions, and delineate responsibilities of each party making and receiving wire transfers. The System of Internal Controls developed by the City, shall be reviewed annually by the independent auditor in connection with the annual audit of the City of La Quinta's Financial Statements. The independent auditor's management letter comments pertaining to cash and investments, if any, shall be directed to the City Manager who will direct the City Treasurer to provide a written response to the independent auditor's letter. The management letter comments pertaining to cash and investment activities and the City Treasurer's response shall be provided to the City's Investment Advisory Board for their consideration. Following the completion of each annual audit, the independent auditor shall meet with the Investment Advisory Board and discuss the auditing procedures performed and the review of internal controls for cash and investment activities. 202 15 018 The investment portfolio shall be designed with the objective of obtaining a rate of return throughout budgetary and economic cycles commensurate with the investment risk constraints and the cash flow needs of the City. Return on investment is of least importance compared to safety and liquidity objectives. The City of La Quinta Investment Policy will use the six month U.S. Treasury Bill as a benchmark when measuring the performance of the investment portfolio. SB564 section 3 requires a quarterly report to the Legislative Body of Investment activities. The City of La Quinta Investment Advisory Board has elected to report the investment activities to the City Council on a monthly basis through the Treasurers Report. The City Treasurer shall submit a monthly Treasurers Report to the City Council and the Investment Advisory Board that includes all cash and investments under the authority of the Treasurer. The Treasurers Report shall summarize cash and investment activity and changes in balances and include the following: ► A certification by City Treasurer; ► A listing of Purchases and sales/maturities of investments; ► Cash and Investments categorized by authorized investments, except for LAIF which will be provided quarterly and show yield and maturity; ► Comparison of month end actual holdings to Investment Policy limitations; ► Current year and prior year monthly history of cash and investments for trend analysis; ► Balance Sheet; ► Distribution of cash and investment balances by fund; ► A comparison of actual and surplus funds; ► A year to date historical cash flow analysis and projection for the next six months. The City's Investment Policy shall govern bond proceeds and bond reserve fund investments. California Code Section 5922 (d) governs the investment of bond proceeds and reserve funds in accordance with bond indenture provisions which shall be structured in accordance with the City's Investment Policy. 203 16 019 . The US Tax Reform Act of 1986 requires the City to perform arbitrage calculations as required and return excess earnings to the US Treasury from investments of proceeds of bond issues sold after the effective date of this law. This arbitrage calculations may be contracted with an outside source to provide the necessary technical assistance to comply with this regulation. Investable funds subject to the 1986 Tax Reform Act will be kept segregated from other funds and records will be kept in a fashion to facilitate the calculations. The City's investment position relative to the new arbitrage restrictions is to continue pursuing the maximum yield on applicable investments while ensuring the safety of capital and liquidity. It is the City's position to continue maximization of yield and to rebate excess earnings, if necessary. The Investment Advisory Board (IAB) consists of seven members of the community that have been appointed by and report to the City Council. The IAB usually meets on a monthly basis, but at least quarterly to 1) review account statements and verifications to ensure accurate reporting as they relate to an investment activity, 2) monitor compliance with existing Investment Policy and Procedures, and 3) review and make recommendations concerning Investment Policy and procedures, investment contracts and investment consultants. The appendices include City of La Quinta Ordinance 2.70 entitled Investment Advisory Board Provisions. ► u 14 ► 1 dael[wail1•• 0► On an annual basis, the Investment policies will be initially reviewed by the Investment Advisory Board and the City Treasurer. The Investment Advisory Board will forward the Investment policies, with any revisions, to the City Manager and City Attorney for their review and comment. A joint meeting will be held with the Investment Advisory Board, City Manager, City Attorney, and City Treasurer to review the Investment policies and comments, prior to submission to the City Council for their consideration. The Investment Policies shall be adopted by resolution of the City of La Quinta City Council on an annual basis. The Investment Policies will be adopted before the end of June of each year. 17 02-004 Appendix A E E E c E n v Qo 4) i U U - ¢ :5 U o O W O c M c W W E. N N N N l7 N y CN C O a° W o yc W $ w r ° LL ��pp d Oy yy Fs r N cEEL $ X Es 0 MEE pE o oa O y�� v0 W E 80 p �E c _o ° Eg Eli _o 3 0 a a a a. a a 3 g g g g g c N g c a a a a (L ai3i a IL N z z g �f1 m p fD 1100 h Np� N 7 r to m 3 �d y •rd ai W � E cc U igS xis c fiE v c c c w c L E c0 W :C ?2W 0 v Z2 U ' fL J c Z. 3i <2 2 LL 1�1 ff0 V E N c E yj v p.W � 01.aLL3 —L° -0c {0 to a m $ yy p yN O E• LL a n 166 g.0N Q 8 m Y L.' mUW g W g '��oO1��pvc�iO 1i EE Y W� E E � t3 N N J V J c�?oEv€ W c w W ro l=Q EO z"MMS�_5_x WvWv rd E ` fA N C7 Li lL 1Wi LL 1i LL O > r N1{7 > > E a J 10 c (p l0 l7 V v w y� 2 uui K O 5 2 c l0 E N > C S E 80 E �% €Egg c 8 d ar o M LL m » c_ •O N � W a E E c c 'U E y N o V c $ m .to. E °1 !a vT 5 E C7 E v0Cc y LO C 42 _ C 9 5'E M sLa '13 W c -6- M c U t t- _9 o u d o v a Sc U c 0W �0 W OE t Rs ., Q W 41 �O w La y o {mQ C W a W 9 d j c cn _W W c C! v Q yi am '8 'o � ' $ E P" my vc xdc Qc a v wr a aiT)W W �_ c ° a) E 9 M Em. mQ y� v�v �LL ¢ Ea y3 N N cm N Ma C a« E c 0..�a W c QJ V W 2IE Q 1 m 205 021 18 Appendix B Chapter 2.70 INVESTMENT ADVISORY BOARD PROVISIONS Sections: 2.70.010 General Rules Regarding Appointment. 2.70.020 Board meetings. 2.70.030 Board functions. 2.70.010 General rules regarding appointment A. Except as set out below, see Chapter 2.06 for General Provisions. B. The Investment Advisory Board (the "board") is a standing board composed of seven (7) members from the public that are appointed by city council. La Quinta residency is preferred, but not a requirement for board members. Recruitment for members may be advertised outside of the city". C. Background in the investment field and/or related experience is preferred. Background information will be required and potential candidates must agree to a background check and verification. D. On an annual basis, in conjunction with the Political Reform Act disclosure statutes, or at any time if a change in circumstances warrants, each board member will provide the City Council with a disclosure statement which identifies any matters that have a bearing on the appropriateness of that member's service on the board. Such matters may include, but are not limited to, changes in employment, changes in residence, or changes in clients. 2.70.020 Board meetings. The Board usually will meet monthly, but this schedule may be extended to quarterly meetings upon the concurrence of the Board and the City Council. The specific meeting dates will be determined by the Board Members and meetings may be called for on an as needed basis. 2.70.030 Board functions. A. The principal functions of the Board are: review at least annually the City's Investment Policy and recommend appropriate changes; (2) review monthly Treasury Report and note compliance with the Investment Policy and adequacy of cash and investments for anticipated obligations; (3) receive and consider other reports provided by the City Treasurer; (4) meet with the independent auditor after completion of the annual audit of the City's financial statements, and receive and consider the auditor's comments on auditing procedures, internal controls, and findings for cash and investment activities, and; (5) serve as a resource for the City Treasurer on matters such as proposed investments, internal controls, use of change of financial institutions, custodians, brokers and dealers. B. The Board will report to the City Council after each meeting either in person or through correspondence at a regular City Council meeting. 19 0 2 ri W191 Appendix C Chapter 3.08 INVESTMENT OF MONEYS AND FUNDS Sections: 3.08.010 Investment of city moneys and deposit of securities. 3.08.020 Authorized investments. 3.08.030 Sales of securities. 3.08.040 City bonds. 3.08.050 Reports. 3.08.060 Deposits of securities. 3.08.070 Trust fund administration. 3.08.010 Investment of city moneys and deposit of securities. Pursuant to, and in accordance with, and to the extent allowed by, Sections 53607 and 53608 of the Government Code, the authority to invest and reinvest moneys of the city, to sell or exchange securities, and to deposit them and provide for their safekeeping, is delegated to the city treasurer. (Ord. 2 § 1 (part), 1982) 3.08.020 Authorized investments. Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is authorized to purchase, at their original sale or after they have been issued, securities which are permissible investments under any provision of state law relating to the investing of general city funds, including but not limited to Sections 53601 and 53635 of the Government Code, as said sections now read or may hereafter be amended, from moneys in his custody which are not required for the immediate necessities of the city and as he may deem wise and expedient, and to sell or exchange for other eligible securities and reinvest the proceeds of the securities so purchased. (Ord. 2 § 1 (part), 1982) 3.08.030 Sales of Securities. From time to time the city treasurer shall sell the securities in which city moneys have been invested pursuant to this chapter, so that the proceeds may, as appropriate, be applied to the purchase for which the original purchase money may have been designated or placed in the city treasury. (Ord. 2 § I (part), 3.08.040 City bonds. Bonds issued by the city and purchased pursuant to this chapter may be canceled either in satisfaction of sinking fund obligations or otherwise if proper and appropriate; provided, however, that the bonds may be held uncancelled and while so held may be resold. (Ord. 2 § 1 (part), 1982) 20 023 3.08.050 Reports. The city treasurer shall make a monthly report to the city council of all investments made pursuant to the authority delegated in this chapter. (Ord. 2 § 1 (part), 1982) 3.08.060 Deposits of securities. Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is authorized to deposit for safekeeping, the securities in which city moneys have been invested pursuant to this chapter, in any institution or depository authorized by the terms of any state law, including but not limited to Section 53608 of the Government Code as it now reads or may hereafter be amended. In accordance with said section, the city treasurer shall take from the institution or depository a receipt for the securities so deposited and shall not be responsible for the securities delivered to and receipted for by the institution or depository until they are withdrawn therefrom by the city treasurer. (Ord. 2 § 1 (part), 1982 3.08.070 Trust fund administration. Any departmental trust fund established by the city council pursuant to Section 36523 of the Government Code shall be administered by the city treasurer in accordance with Section 36523 and 26524 of the Government code and any other applicable provisions of law. (Ord. 2 § 1 (part), 1982) 21 i 208 - 024- Appendix D SEGREGATION OF MAJOR INVESTMENT RESPONSIBILITIES Function Responsibilities Develop formal Investment Policy City Treasurer Recommend modifications to Investment Policy Investment Advisory Board Review formal Investment Policy and recommend City Manager and City Council action City Attorney Adopt formal Investment Policy City Council Review Financial Institutions & Select Investments City Treasurer Approve investments City Manager or Assistant City Manager Execute investment transactions City Treasurer Confirm wires, if applicable City Manager or Accounting Manager Record investment transactions in City's accounting records Accounting Manager Investment verification - match broker confirmation to City investment records Account Technician Reconcile investment records - to accounting records and bank statements - to Treasurers Report of investments Account Technician Security of investments at City Vault Security of investments Outside City Third Party Custodian Review internal control procedures External Auditor 22 4W 025 Appendix E LISTING OF APPROVED FINANCIAL INSTITUTIONS 1. Banking Services - Wells Fargo Bank, Government Services, Ontario, California 2. Custodian Services - Bank of New York, Los Angeles, California 3. Deferred Compensation - International City/County Management Association Retirement Corporation 4. Broker/Dealer Services - Merrill Lynch, Indian Wells, CA Morgan Stanley Dean Witter, San Francisco, California Salomon Smith Barney, Newport Beach, CA 5. Government Pool - State of California Local Agency Investment Fund City of La Quinta Account La Quinta Redevelopment Agency 6. Bond Trustees - 1991 City Hall Revenue Bonds - US Bank 1991 RDA Project Area 1 - US Bank 1992 RDA Project Area 2 - US Bank 1994 RDA Project Area 1 - US Bank 1995 RDA Project Area 1 & 2 - US Bank Assessment Districts - US Bank No Changes to this listing may be made without City Council approval. 23 ,� 026 Appendix F BROKER/DEALER QUESTIONNAIRE AND CERTIFICATION 1. Name of Firm: 2. Address: 3. Telephone: 4. Broker's Representative to the City (attach resume): Name: Title: Telephone: (,) 5. Manager/Partner-in-charge (attach resume): Name: Title: Telephone: 6. List all personnel who will be trading with or quoting securities to City employees (attach resume) Name: Title: Telephone: 7. Which of the above personnel have read the City's Investment Policy? 8. Which instruments are offered regularly by your local office? (Must equal 100 %) % U.S. Treasuries % BA's % Commercial Paper % C D's % Mutual Funds Agencies (specify): % Repos % Reverse Repos % CMO's % Derivatives % Stocks/Equities % Other (specify): 24 211 027 9. References -- Please identify your most directly comparable public sector clients in our geographical area. Entity Contact _ Telephone Client Since Entity Contact Telephone Client Since 10. Have any of your clients ever sustained a loss on a securities transaction arising from a misunderstanding or misrepresentation of the risk characteristics of the instrument? If so, explain. 11. Has your firm or your local office ever been subject to a regulatory or state/ federal agency investigation for alleged improper, fraudulent, disreputable or unfair activities related to the sale of securities? Have any of your employees been so investigated? If so, explain. 12. Has a client ever claimed in writing that you were responsible for an investment loss? Yes No If yes, please provide action taken Has a client ever claimed in writing that your firm was responsible for an investment loss? Yes No If yes, please provide action taken 25 n ^ 028 Do ,you have any current, or pending complaints that are unreported to the NASD? Yes No If yes, please provide action taken Does your firm have any current, or pending complaints that are unreported to the NASD? Yes No If yes, please provide action taken 13. Explain your clearing and safekeeping procedures, custody and delivery process. Who audits these fiduciary responsibilities? Latest Audit Report Date 14. How many and what percentage of your transactions failed. Last month? % $ Last year? % $ 15. Describe the method your firm would use to establish capital trading limits for the City of La Quinta. 16. Is your firm a member in the S.I.P.C. insurance program. Yes No if yes, explain primary and excess coverage and carriers. 17. What portfolio information, if any, do you require from your clients? 26 �lr; 029 18. What reports and transaction confirmations or any other research publications will the City receive? 19. Does your firm offer investment training to your clients? Yes No 20. Does your firm have professional liability insurance. Yes No If yes, please provide the insurance carrier, limits and expiration date._ 21. Please list your NASD Registration Number 22. Do you have any relatives who work at the City of La Quinta? Yes No If yes, Name and Department 23. Do you maintain an office in California. Yes No 24. Do you maintain an office in La Quinta or Riverside County? Yes No 25. Please enclose the following: • Latest audited financial statements. • Samples of reports, transaction confirmations and any other research/publications the City will receive. • Samples of research reports and/or publications that your firm regularly provides to clients. • Complete schedule of fees and charges for various transactions. 'CERTIFICATION' I hereby certify that I have personally read the Statement of Investment Policy of the City of La Quinta, and have implemented reasonable procedures and a system of controls designed to preclude imprudent investment activities arising out of transactions conducted between our firm and the City of La Quinta. All sales personnel will be routinely informed of the City's investment objectives, horizons, outlooks, strategies and risk constraints whenever we are so advised by the City. We pledge to exercise due diligence in informing the City of La Quinta of all foreseeable risks associated with financial transactions conducted with our firm. By signing this document the City of La Quinta is authorized to conduct any and all background checks. + 27 030 Under penalties of perjury, the responses to this questionnaire are true and accurate to the best of my knowledge. Broker Representative Date Title Sales Manager and/or Managing Partner* Date Title 28 ') r P Appendix G INVESTMENT POOL QUESTIONNAIRE Note: This Investment Pool Questionnaire was developed by the Government Finance Officers Association (GFOA). Prior to entering a pool, the following questions and issues should be considered. SECURITIES Government pools may invest in a broader range of securities than your entity invests in. It is important that you are aware of, and are comfortable with, the securities the pool buys. 1. Does the pool provide a written statement of Investment Policy and objectives? 2. Does the statement contain: a. A description of eligible investment instruments? b. The credit standards for investments? c. The allowable maturity range of investments? d. The maximum allowable dollar weighted average portfolio maturity? e. The limits of portfolio concentration permitted for each type of security? f. The policy on reverse repurchase agreements, options, short sales and futures? 3. Are changes in the policies communicated to the pool participants? 4. Does the pool contain only the types of securities that are permitted by your Investment Policy? INTEREST Interest is not reported in a standard format, so it is important that you know how interest is quoted, calculated and distributed so that you can make comparisons with other investment alternatives. Interest Calculations 1. Does the pool disclose the following about yield calculations: a. The methodology used to calculate interest? (Simple maturity, yield to maturity, etc.) b. The frequency of interest payments? 29 q *Z/o c. How interest is paid? (Credited to principal at the end of the month, each quarter; mailed?) d. How are gains/losses reported? Factored monthly or only when realized? REPORTING 1. Is the yield reported to participants of the pool monthly? (If not, how often?) 2. Are expenses of the pool deducted before quoting the yield? 3. Is the yield generally in line with the market yields for securities in which you usually invest? 4. How often does the pool report, and does that report include the market value of securities? SECURITY The following questions are designed to help you safeguard your funds from loss of principal and loss of market value. 1. Does the pool disclose safekeeping practices? 2. Is the pool subject to audit by an independent auditor? 3. Is a copy of the audit report available to participants? 4. Who makes the portfolio decisions? 5. How does the manager monitor the credit risk of the securities in the pool? 6. Is the pool monitored by someone on the board of a separate neutral party external to the investment function to ensure compliance with written policies? 7. Does the pool have specific policies with regards to the various investment vehicles? a. What are the different investment alternatives? b. What are the policies for each type of investment? 8. Does the pool mark the portfolio to its market value? 30 1 % 033 9. Does the pool disclose the following about how portfolio securities are valued: a. The frequency with which the portfolio securities are valued? b. The method used to value the portfolio (cost, current value, or some other method)? OPERA TIONS The answers to these questions will help you determine whether this pool meets your operational requirements: 1. Does the pool limit eligible participants? 2. What entities are permitted to invest in the pool? 3. Does the pool allow multiple accounts and sub -accounts? 4. Is there a minimum or maximum account size? 5. Does the pool limit the number of transactions each month? What is the number of transactions permitted each month? 6. Is there a limit on transaction amounts for withdrawals and deposits? a. What is the minimum and maximum withdrawal amount permitted? b. What is the minimum and maximum deposit amount permitted? 7. How much notice is required for withdrawals/deposits? 8. What is the cutoff time for deposits and withdrawals? 9. Carl withdrawals be denied? 10. Are the funds 100% withdrawable at anytime? 11. What are the procedures for making deposits and withdrawals? a. What is the paperwork required, if any? b. What is the wiring process? 12. Can an account remain open with a zero balance? 31 034 13. Are confirmations sent following each transaction? STA TEMENTS It is important for you and the agency's trustee (when applicable), to receive statements monthly so the pool's records of your activity and holding are reconciled by you and your trustee. 1. Are statements for each account sent to participants? a. What are the fees? b. How often are they passed? c. How are they paid? d. Are there additional fees for wiring funds (what is the fee)? 2. Are expenses deducted before quoting the yield? QUESTIONS TO CONSIDER FOR BOND PROCEEDS It is important to know (1) whether the pool accepts bond proceeds and (2) whether the pool qualifies with the U.S. Department of the Treasury as an acceptable commingled fund for arbitrage purposes. 1. Does the pool accept bond proceeds subject to arbitrage rebate? 2. Does the pool provide accounting and investment records suitable for proceeds of bond issuance subject to arbitrage rebate? 3. Will the yield calculation reported by the pool be acceptable to the IRS or will it have to be recalculated? 4. Will the pool accept transaction instructions from a trustee? 5. Are you allowed to have separate accounts for each bond issue so that you do not commingle the interest earnings of funds subject to rebate with funds not subject to regulations? 32 4 210 035 Appendix H GLOSSARY (Adopted from the Municipal Treasurers Association) The purpose of this glossary is to provide the reader of the City of La Quinta investment policies with a better understanding of financial terms used in municipal investing. AGENCIES: Federal agency securities and/or Government -sponsored enterprises. ASKED: The price at which securities are offered. BANKERS' ACCEPTANCE (BA): A draft or bill of exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer. BID: The price offered by a buyer of securities. (When you are selling securities, you ask for a bid.) See Offer. BROKER: A broker brings buyers and sellers together for a commission. CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a certificate. Large -denomination CD's are typically negotiable. COLLATERAL: Securities, evidence of deposit or other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies. COMMERCIAL PAPER: Short-term unsecured promissory notes issued by a corporation to raise working capital. These negotiable instruments are purchased at a discount to par value or at par value with interest bearing. Commercial paper is issued by corporations such as General Motors Acceptance Corporation, IBM, Bank America, etc. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual report for the City of La Quinta. It includes five combined statements for each individual fund and account group prepared in conformity with- GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance -related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section. COUPON: (a) The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value. (b) A certificate attached to a bond evidencing interest due on a payment date. DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. DEBENTURE: A bond secured only by the general credit of the issuer. DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: delivery versus payment and delivery .versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities. DERIVATIVES: (1) Financial instruments whose return profile is linked lo, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, or (2) financial contracts based upon notional 33 036 amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities or commodities). DISCOUNT: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling 3 below original offering price shortly after sale also is considered to be at a discount. DISCOUNT SECURITIES: Non -interest bearing money market instruments that are issued a discount and redeemed at maturity for full face value, e.g., U.S. Treasury Bills. DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns. FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., S&L's, small business firms, students, farmers, farm cooperatives, and exporters. 1. FNMAs (Federal National Mortgage Association) - Used to assist the home mortgage market by purchasing mortgages insured by the Federal Housing Administration and the Farmers Home Administration, as well as those guaranteed by the Veterans Administration. They are issued in various maturities and in minimum denominations of $10,000. Principal and Interest is paid monthly. 2. FHLBs (Federal Home Loan Bank Notes and Bonds) - Issued by the Federal Home Loan Bank System to help finance the housing industry. The notes and bonds provide liquidity and home mortgage credit to savings and loan associations, mutual savings banks, cooperative banks, insurance companies, and mortgage -lending institutions. They are issued irregularly for various maturities. The minimum denomination is $5,000. The notes are issued with maturities of less than one year and interest is paid at maturity. The bonds are issued with various maturities and carry semi-annual coupons. Interest is calculated on a 360-day, 30-day month basis. FLBs (Federal Land Bank Bonds) - Long-term mortgage credit provided to farmers by Federal Land Banks. These bonds are issued at irregular times for various maturities ranging from a few months to ten years. The minimum denomination is $1,000. They carry semi-annual coupons. Interest is calculated on a 360-day, 30 day month basis. 4. FFCBs (Federal Farm Credit Bank) - Debt instruments used to finance the short and intermediate term needs of farmers and the national agricultural industry. They are issued monthly with three- and six-month maturities. The FFCB issues larger issues (one to ten year) on a periodic basis. These issues are highly liquid. 5. F1CBs (Federal Intermediate Credit bank Debentures) - Loans to lending institutions used to finance the short-term and intermediate needs of farmers, such as seasonal production. They are usually issued monthly in minimum denominations of $3,000 with a nine -month maturity. Interest is payable at maturity and is calculated on a 360-day, 30-day month basis. 6. FHLMCs (Federal Home Loan Mortgage Corporation) - a government sponsored entity established in 1970 to provide a secondary market for conventional home mortgages. Mortgages are purchased solely from the Federal Home Loan Bank System member lending institutions whose deposits are insured by agencies of the United States Government. They are issued for various maturities and in minimum denominations of $10,000. Principal and Interest is paid monthly. 22 34 037 Other federal agency issues are Small Business Administration notes (SBAs), Government National Mortgage Association notes (GNMAs), Tennessee Valley Authority notes (TVAs), and Student Loan Association notes (SALLIE-MAEs). FEDERAL DEPOSITOR INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits, currently up to $100,000 per deposit. FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate is currently pegged by the Federal Reserve through open -market operations. FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks (currently 12 regional banks) which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHLBs is to liquefy the housing related assets of its members who must purchase stock in their district Bank. FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money. FEDERAL RESERVE SYSTEM: the central bank of the United States created by Congress and consisting of a seven member Board of Governors in Washington, D.C., 12 regional banks and about 5,700 commercial banks that are members of the system. GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by the FHA, VA or FMHM mortgages. The term "passthroughs" is often used to describe Ginnie Maes. LAIF (Local Agency Investment Fund) - A special fund in the State Treasury which local agencies may use to deposit funds for investment. There is no minimum investment period and the minimum transaction is $5,000, in multiples of $1,000 above that, with a maximum balance of $30,000,000 for any agency. The City is restricted to a maximum of ten transactions per month. It offers high liquidity because deposits can be converted to cash in 24 hours and no interest is lost. All interest is distributed to those agencies participating on a proportionate share basis determined by the amounts deposited and the length of time they are deposited. Interest is paid quarterly. The State retains an amount for reasonable costs of making the investments, not to exceed one -quarter of one percent of the earnings. LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes. LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment. MARKET VALUE: The price at which a. security is trading and could presumably be purchased or sold. 222 35 038 MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase --reverse repurchase agreements that establishes each party's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer -lender to liquidate the underlying securities in the vent of default by the seller -borrower. MATURITY: The date upon which the principal or stated value of an investment becomes due and payable MONEY MARKET: The market in which short- term debt instruments (bills, commercial paper, banders' acceptances, etc.) are issued and traded. OFFER: The price asked by a seller of securities. (When you are buying securities, you ask for an offer.) See Asked and Bid. OPEN MARKET OPERATIONS: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve's most important and most flexible monetary policy tool. PORTFOLIO: Collection of all cash and securities under the direction of the City Treasurer, including Bond Proceeds. PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity an depositions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) -registered securities broker -dealers, banks and a few unregulated firms. 36 QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits. RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return. REPURCHASE AGREEMENT (RP OR REPO): A repurchase agreement is a short-term investment transaction. Banks buy temporarily idle funds from a customer by selling U.S. Government or other securities with a contractual agreement to repurchase the same securities on a future date. Repurchase agreements are typically for one to ten days in maturity. The customer receives interest from the bank. The interest rate reflects both the prevailing demand for Federal funds and the maturity of the repo. Some banks will execute repurchase agreements for a minimum of $100,000 to $500,000, but most banks have a minimum of $1,000,000. REVERSE REPURCHASE AGREEMENTS (RRP or RevRepo) - A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security "buyer" in effect lends the "seller" money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RRP extensively to finance their positions. Exception: When the Fed is said to be doing RRP, it is lending money, that is, increasing bank reserves. SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank's vaults for protection. 0199 2�3 SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution. SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation. SEC RULE 15C3-1: See Uniform Net Capital Rule STRUCTURED NOTES: Notes issued by Government Sponsored Enterprises (FHLB, FNMAS, SLMA, etc.) And Corporations which have imbedded options (e.g., call features, step- up coupons, floating rate coupons, derivative - based returns) into their debt structure, Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the Shape of the yield curve. SURPLUS FUNDS: Section 53601 of the California Government Code defines surplus funds as any money not required for immediate necessities of the local agency. The City has defined immediate necessities to be payment due within one week. TREASURY BILLS: A non -interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year. TREASURY BONDS: Long-term coupon -bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities of more than 10 years. TREASURY NOTES: Medium -term coupon -bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities from two to 10 years. UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker -dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash. UNIFORM PRUDENT INVESTOR ACT: The State of California has adopted this Act. The Act contains the following sections: duty of care, diversification, review of assets, costs, compliance determinations, delegation of investments, terms of prudent investor rule, and application. YIELD: The rate of annual income return on an investment, expressed as a percentage. (a) INCOME YIELD is obtained by dividing the current dollar income by the current market price for the security. (b) NET YIELD or YIELD TO MATURITY is the current income yield minus any premium above par of plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond. 37 040 244 REPORT/INFORMATIONAL ITEM: /7 MINUTES HISTORIC PRESERVATION COMMISSION MEETING A regular meeting held at the La Quinta City Hall Session Room 78-495 Calle Tampico, La Quinta, CA FEBRUARY 17, 2000 This meeting of the Historic Preservation Commission was called to order by Chairman Robert Wright at 3:03 p.m. who led the flag salute and asked for the roll call. I. CALL TO ORDER A. Pledge of Allegiance. B. Roll Call. Present: Commissioners Irwin, Mitchell, Puente, and Chairman Wright. Staff Present: Planning Manager Christine di Iorio, Principal Planner Stan Sawa, and Secretary Carolyn Walker. II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: A. It was moved and seconded by Commissioners Puente/Mitchell to approve the Minutes of January 6, 2000, with the following corrections: 1. Delete former Commissioner Vossler as an attendee. 2. Business Item B., # 6: Commissioner Mitchell made a correction regarding the importance of the Trail. He stated it was for religious purposes associated with the cupules on the boulder, not the milling features. It was then moved and seconded by Commissioners Mitchell/Puente to approve the Minutes of January 6, 2000 with the corrections as noted. Unanimously approved. V. BUSINESS ITEMS A. Cultural Resources Survey, Historic Buildings Evaluation and Archaeologic Ting for Norm _ R Norman Golf Course; of Monitoring and Archaeological Testing at Site CA-RIV-6362; and Results of Paleontological Monitoring} Program within the Norman Golf Course, on the north side of Airport Boulevard, between Madison Street and Monroe Street. Applicant: KSL Development Corporation. Archaeological Consultant: LSA Associates. PACAR0LYN\HPC2-17-00.wpd -1- 22,' Historic Preservation Commission Minutes February 17, 2000 1. Principal Planner Stan Sawa presented the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Irwin noted on Page 2, 41h paragraph where it states, "The report indicates that collected materials were curated with either the Torres - Martinez Desert Cahuilla Indians or La Quinta Historical Society, that disclosed the Historical Society had received no artifacts from this site, but would like to receive same. 3. Commissioners Mitchell, Puente and Chairman Wright commented on how complete, and well done, the report was. 4. There being no further discussion, it was moved and seconded by Commissioners Puente/Mitchell to adopt Minute Motion 2000-005 approving the Cultural Resources Survey, Historic Buildings Evaluation and Archaeological Testing for Norman Golf Course, Results of Monitoring and Archaeological Testing at Site CA-RIV-6362, and Results of Paleontological Monitoring Program. Unanimously approved. B. Final Report on Phase IT Test Investigation at CA-RIV-6376 in Tract 23995; located on the north bank of the Whitewater River Storm Channel, between Washington Street and Adams Street. Applicant: Century -Crowell Communities. Archaeological Consultant: Archaeological Advisory Group (Jim Brock). Principal Planner Stan Sawa presented the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Puente commented on how well the report was prepared. 3. Chairman Wright concurred and added it was very comprehensive. 4. There being no further discussion, it was moved and seconded by Commissioners Puente/Mitchell to adopt Minute Motion 2000-006 approving the Final Report on Phase II Test Investigation at CA-RIV-6376 in Tract 23995. Unanimously approved. C. Phase I Cultural Resources Assessment for Tentative Tract 29563; located northwest of the intersection of Dune Palms Road and Westward Ho Drive. Applicant: Century -Crowell Communities. Archaeological Consultant: Archaeological Advisory Group (Jim Brock). 1. Principal Planner Stan. Sawa presented the information contained in the report, a copy of which is on file in the Community Development Department. o02 P:\CAROLYN\HPC2-17-OO.wpd -2- Historic Preservation Commission Minutes February 17, 2000 2. Commissioner Mitchell commented that he was glad there would be monitoring. 3. Commissioner Puente asked for clarification of what was meant on Page 13, under Research Design - where it was stated "Due to the limited scope of this study and the fact that no specimens were collected, a formal research design was not prepared. 4. Planning Manager di Iorio explained a Phase I study generally does not generate any artifact scatters, or localized areas of isolates, etc., but raises questions that could be answered by additional work, if it is proven to be necessary. There may be some historic archaeology here because of it being a homestead. That might be part of the reason why they are recommending the monitoring. 5. Commissioner Irwin interjected the area had been farmed and plowed so there was very little chance anything was left on the surface. 6. Planning Manager di Iorio agreed and added that is why the archaeologist reported it was a sensitive area even though the top layers hadn't revealed anything, but there was potential. 7. Commissioner Irwin offered some historical background on the site. 8. Planning Manager di Iorio likened the site to a report prepared earlier at PGA West (Norman Golf Course) and its former use as a turf farm. After the studies were completed, they were surprised at how many artifacts were found, including a cremation site. 9. Chairman Wright stated he, too, wanted monitoring of the site. 10. There being no further discussion, it was moved and seconded by Commissioners Puente/Mitchell to adopt Minute Motion 2000-007 accepting the Phase I Cultural Resources Assessment for Tentative Tract 29563. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL VII. COMMISSIONER ITEMS A. Commissioner Irwin asked about the status of the plaque for the Traditions. P:\CAR0LYMHPC2-17-00.wpd -3- t103�� Historic Preservation Commission Minutes February 17, 2000 Planning Manager di Iorio gave a brief report on the status and .asked if the Commissioners would like to schedule this item for the March 23`d agenda, with a representative from the La Quinta Historical Society in attendance. General discussion followed regarding who should be invited from the Historical Society and whether Commissioner Irwin would be allowed to vote on items involving the Historical Society. Chairman Wright stated this item would not require a vote. After discussion it was decided, that the next meeting would be held on March 22°d; instead of the regularly scheduled meeting date of March 23'd, adding the Tradition to the agenda. Unanimously approved. B. Chairman Wright asked if any more applications had been submitted'for Historic Preservation Commission and expressed his concerns about needing another person on the Commission. Planning Manager di Iorio commented that no other applications had been received and steps needed to be taken to entice additional members to this Commission. VIII. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Irwin/Mitchell to adjourn this meeting of the Historic Preservation Commission to a special meeting date on March 22, 2000. This meeting of the Historical Preservation Commission was adjourned at 3:30 p.m. February 17, 2000. Unanimously approved. Submitted by: Carol Walker Secretary P ACAROLYN\HPC2-17-00.wpd ME u04 J ri, Lam( Ta.� DEPARTMENT REPORT: I -" A s 5 OF TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager DATE: April 18, 2000 RE: Department Report — Response(s) to Public Comment The following is the response to public comments made at the April 4, 2000 City Council meeting: 1. Mr. Robert Tyler, 44-215 Villeta Drive, addressed the City Council regarding the violation of construction hours and suggested that construction sites be required to post allowed construction hours. • City staff responded to Mr. Tyler via a letter dated April 10, 2000. Staff informed Mr. Tyler that signs are being printed and will be posted at job sites displaying allowable construction hours as well as the Sheriff's dispatch telephone number to report violations. 2. Ms. Audrey Ostrowsky, P.O. Box 351, asked the City Council to consider changing Avenida Montezuma to a two-way street. • No additional response was necessary. 01 c� DEPARTMENT REPORT: I- � oz V S OF ZHt� TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: THOMAS P. GENOVESE, CITY MANAGER�� DATE: APRIL 18, 2000 SUBJECT: UPDATE ON POTENTIAL MEETING WITH TORRES MARTINEZ DESERT CAHUILLA INDIANS Pursuant to previous City Council authorization, Mayor Pena, Council Member Sniff and staff met with representatives of the Torres Martinez Desert Cahuilla Indians at Tribal offices on February 7, 2000. There was discussion at that meeting about the possibility of having a follow-up meeting in the City of La Quinta. This place on the agenda has been reserved so that the City Council can discuss a possible future meeting with Torres Martinez representatives, suggest agenda items, identify alternative meeting dates, and determine appropriate City representation (i.e., a noticed meeting of the full City Council or Council subcommittee). Staff is available to pursue a meeting with Tribal representatives as deemed appropriate by the City Council. 230 DEPARTMENT REPORT: 3 - A APRIL 18 APRIL 27 MAY 6 MAY 10 MAY 16 MAY 23-25 CITY COUNCIL'S UPCOMING EVENTS CITY COUNCIL MEETING CULTURE IN THE COURTYARD CITY COUNCIL MEETING MARION HENDERSON CITYWIDE CLEAN UP DAY JOINT MEETING OF CITY COUNCIL/PLANNING COMMISSION/ARCHITECTURAL & LANDSCAPE REVIEW COMMITTEE CITY COUNCIL MEETING ICSC CONFERENCE IN LAS VEGAS JUNE 6 CITY COUNCIL MEETING JUNE 20 CITY COUNCIL MEETING JULY 5 CITY COUNCIL MEETING JULY 18 CITY COUNCIL MEETING 231 AUGUST 1 CITY COUNCIL MEETING AUGUST 15 CITY COUNCIL MEETING SEPTEMBER 19 CITY COUNCIL MEETING SEPTEMBER 26 JOINT MEETING OF CITY COUNCIL AND ALL CITY COMMISSIONS/BOARDS/COMMITTEES 23 12 April 2000 Monthly Planner Printed by Calendar Creator Plus on 01/13/2000 '' 3 s May 2000 Monthly Planner nv— 4", n .1911dis 1 2 13 1 4 5 6 2:00 PIVI City 12:00 PM Council Mayor's Lunch I Meeting !�0 7 8 912 11 13 110:00 AM CVAG 7:00 PM C.V. 19:00 AM RCTC- 12:00 PM I Public Safety- Mosquito Pena Energy/Envi- I Perkins Abate. -Perkins 15:30 PM Invest- Sniff 12:00 PIVI CVAG Transp-Perkins 7:00 PM Plan- ning Commis- ment Advisory Board 7:00 PM Cultural Arts Commission 7:00 PM Commu nity Services sion Meeting PM Joint Commission City Council/ Planning Com- mission/ALRC i Meeting 14 15 16 I17 18 jig 20 Mother's Day 9:00 AM CVB- j 3:30 PM Historic i Henderson Preservation 2:00 PM City Commission Council Meeting 21 22 23 :25 1 26 27 2:30 PM RCTC 7:00 PM Plan- 112:00 PM CVAG Budget -Pena ning Commis- I Human/Com- sion Meeting Adolph PM DRRA Airp-Henderson egas Conference in as 28 !'29 30 6:00 PM CVAG- Exec Com-Pena April June S M T W T F S S M T W T F S S Memorial Da y 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 4 5 6 7 8 910 11 12 13 14 15 16 17 Holiday 23 24 25 26 27 28 29 18 19 20 21 22 23 241 i 30 25 26 27 28 29 30 Printed by Calendar Creator Plus on 04/13/2000 234 DEPARTMENT REPORT: 4-A 4 OF TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety` l •4 - DATE: April 18, 2000 RE: Monthly Department Report - March 2000 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and business licenses for the month of March. The reports depict the following highlights: • Year to date building permit valuation is $68,594,619 which represents an issuance of 887 building permits through March; • 719 animal control cases have been handled through March; • 466 code compliance cases have been initiated through March; • 15 new licenses were issued to La Quinta based businesses in March. 235 OI N O O N Ln O O O O O O O O 0 O 0 O O O O O O O O 0 (O cY O O O O � IZ- N (A N LO O 00 O O O O O O O O O CD O O O 00 V G CD (D r lf) M 00 N N T a1LO I m �r LQ O O O O O CD O O CDO O O IO O O OI O O O O O O O O O O O 0� O O O 0 '� CDO O Ol O O O OI CD O of o o r � N IO O 0) F- 0 I I I I ;I N O O O 00 O ti M O In 0 d (O1 '- 0--_I_� CO d N O Il- (D LO O (A O O N N 10 m Lo N f- I p N CD ' M 0 j (n 0 0 N r ti q' Cl (fl M t LO r M N 00 O O M LO 001 I 00 -,tLO Ln 00 00 0 W LL, O r I M CO Il- r I i r r CV f� N cM O r I W (O 0)LL N r 1 { r I -, � O 01 00 O 0 O O 1 O O I LC) 1 Op l!) O _ _0 TIN CO In 1 Z CD O O O O O O O r O, LO Il- cM O 1 N I, CD r W r 0 1 0: 00 O LO O O Ln O ' N O CO 61 4 N G, Z LO 0 0 M 0) M 10 00 r CV)a0 (D r M O Lf) (D (C) N N Ln d 10) t O O Ln rl r r O ti I(0 I CV ti () O O ;0 0 O O 0 O O O 0 O �0 OI O O O O O O 0 O 0 O O O O O O O 0 O, 0 O 0 O 00 O O (D O OI N 00 0 LO O r O 10 OI 00 (M Q O M LO 00 O O a)CD O co0) CT) O I LO co 0 CO a0 00 O (D O 'ITr r 00 M LO ' (O LO ZQ O Z O LID LO r 00 N i(D r I- cM M (O CV N F cl O O J ICI r M N 0)rl M N LO CM Il q 00 N In CD M (D ti C1 N F LO Lfi r v i LID J O J O O O O O 10 O O O O O O O O O O Ln Ln LL ti O M OCD 0 Lr) o O I 0 )LLJ h ql: N o I- N O a > 00 O rn (fl 0 T M I 0) rn �. Ue � Z 0 r O r O O0 O I- 00 LO (D N Ln Ln CD 0 r CD r h r r N p p LC) L[) CD r CD Z O 1 r 0 CD O 00 O Lf) to M It LO N LO Nt O O r P- M 0 O O O I� CD OI I� r N r r M I� r l LM Il- d C) Ln J c) M N MI qt O LO 'O O m h- fn 0 0 O O O O O O O O O O O O OI O O (D p O LO O O O O Il 10 O Ln O O 0 N LO 0) Z= 00 O O 0 LO 0 O O O 01 O LID O CO co O O O O CO 0 CD M MO V Z LQ 0 00 0 't Ln r (D r 0 00 00 0 O j r M (6 O �00 r LO O N L CD r 00 Ni r M O) M LO 0 0 M r ) M M O O LO r O (M r LO LO Ln N I- r O CO 0 0 0 j j N (V 0) O') 00 r r r r O CD 1G I I i I, II W — I -- -N � O O r M d O f� N 0)N Ih N(D N N r N I- 00 �r M r r ` r INCID ao i (� H � I Z ;� O� I �; � w J1 Z Z J z �0W a LO (fl W O M OCO t I� OrO OLn- LncoO� WZ W p- co� O 10 Q J Q z O Jj z U !Q la ELIQ UI a U O -- Q -- o; .. a _ - — o �� _ a I c� Z IL O W W Z W Z Q Z � f JI J J CW') LL w W' wl Z W Z W J w!J I -I 2� 0 m U 2i -j 10 W O Q �I 0 Q }!zl �I OI 10 J w J O A ;� Q Q Z 0 W W 0 H Cn'i U ml U W �j W n W U Z5 IU W W H ANIMAL PICKUPS MONTHLY Dogs Alive _ 49 Dead 1$_ cats Alive ___1- Dead 8 Other Animal Alive Dead _4— Alive 64_ Dead 30 TOTAL ANIMALS REMOVED _--94— ANIMAL CONTROL REPORT FOR: March, 2000 YEAR TO INCIDENTS DATE: HANDLED: __L41 Bite reports 45 --32 Animal trap set ups 18 Cruelty to Animals Investigations 16 E VIOLATIONS: No owner Contact Dogs at large 30 Noise disturbance 0 Defecation removal ___ 0 License violation 0 Other Monthly Total 30 YEAR TO DATE 70 TOTAL MONTHLY INCIDENTS HANDLED: 263 Warnings 9 1 0 0 1 40 Vicious Animal Restraining order YEAR TO MONTHLY DATE: Special hour patrols Zoning Violations Lost & found reports Animal Rescue Outside agency assistance City hall reclaims Other TOTALS Citations 21 0 0 __20 ___o 43 —S6 2 23- 4 5 0 _I �1 __24 --20 84 4 8 2 8 7 _-32 20 Zl 86 268 TOTAL YEAR TO DATE INCIDENTS HANDLED: 719 237 v CODE COMPLIANCE REPORT FOR: March, 2000 ABATEMENTS: YEAR TO DATE: Nuisance Abatements Started 56 151 Weed Abatements Started 2 20 Vehicle Abatements Started 97 249 Dwelling Abatements Started 22 46 TOTAL STARTED 177 466 TOTAL COMPLETED 186 559 Home Occupation Inspections 13 36 Business License Inspections 20 44 Public Service 353 1,159 Garage sale permits Issued 109 315 238 4 000000000000000 000000800000000 C1 0 0 0 0 0 0 00000000 N N N N N N N N N N N N N N N O tD C� C'7 f� M m 0 � M h co M in N O N O O N N N O N O0 O N N O I cM ch cM M (h M M m m m M M cM M i;5 Q' 0 H U cc CD Z0 2 O U c9 w O a U z Of 0 z 0 =co — 0 H 0 W- CO =) F- Z h U�nowwwZ� WO �oWQJQQCLQ(wj -�zz0a r z U a cn W a Q Z J J W fn v 0— w a U 3 O x jop-=JJOa WOOwCLuWi WW W •°I:gOco � DS WM900016i a(nC7��aC�cnUUxo CD � h� O CD O M '7 Co a0 M O ti CA 41 CM M In GO co M cM In GO Cl) Ih GO Cp It O 9 h O O 9 N- I- � N f- C1 M In u7 M M In M 1� to F— !� m O o 0 0 0 O 0 O O 0 O o O O 0 �I co CJD co CD co co co co CD co co (DD ((00 to co CL cM M M M M M = 0 0 0 In In In 0 O LOO In O In 0 0 IN N N N N N N N N N N N N N N 0)O CA O O CA W O CA O CA O O O O ad+ {6 N laaaaaaaQaQaQaaQ a U U U U U U U U U U U U U U U zzzzzzzzzzzzzzz .�'g�gggg�gggggggg N ik w w F- H 5 Cl) w w N w z�_g>w m o X °--oeW00< �Oa� Z_a z_aOcmZQjawQOza I—F-w0:c Q�wwWQ�x Q Q 5 a J J Q z w Q J Q w:5=cn>a2wxUaUx •p O Co N 00 N CO O N O O O M N I N GO r- O O CO LO CO �t CO GO O H O O N LO P_ r- � (D n LO� LO�� i i 0-0 O 0 W W Z z W �a z W U J J rn UCD U d m Lu z< �Z OOfa (LLL10 c c H— }xgcnzmI JamZ a) zcn O Ox dJo aowW Z0� WUOcn�xcn o c t C J N W= m~ Y p a J m w �� mc� co M m �a W �OO�fnLLl��xw0 m IQ<coL)0 L� Zg�(LWW0° o�u�000� CAMO rv�o vaorn-—---——— — — I co co co coo co cD cro (o r <o co iD � co � �OOOOOOOOc`3OO000o 239 :5 DEPARTMENT REPORT: 5- A w� OF 9 TO: FROM: DATE: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL COMMUNITY DEVELOPMENT DIRECTOR 4- APRIL SUBJECT: DEPARTMENT REPORT FOR THE MONTH OF MARCH Attached please find a copy of the Community Development Report which outlines the current cases processed by staff for the month of March. PAMonthly Department Report."d 240 F- Z W F- Q a W 0 Z W O W O 2 N Q W = U W Q Q _O P Q Z 0 IL _ F C W a) 0 � a� 0 0 cn � C "0 'O "O "O N N N N O O 4- a) a)+r N a) a) a)0 4 � t+ +, +J ++ +, 4- 4, C) 4-J +-� � +J +- E E E E E E E E E E E E E O -0 -0 C O fn 0 fn fn cn cn O cn N CD cn N fn cn fn LO CO N O CO .- M N s O cn C N CDO ` O } C CD+- c c _0 vi E W o �' ci a) c a O N N O O aci E L7 E N a ` U acn Q c a a cn � O 0 N N +� N C a a' y *' :t _0 c m ca m a p a�i > E U o E N a O a O +� 0 0 O Q � J �n co O U Co d O 0, O E a� a L O c +� a a- +i N c> E c > C N > d U d 0 U U LL H Cn M N W U 0 241 u02 N 0 a C ca +' +-' +; c cn ca O a co 'p Om U W L w o N "O C N '+, E c 0 O O U p O O p00 o N N ' " 00 N NN`� N (+) U U u aUU W cLc O 0 > 3 o N L +J > c_n N C L E O C Q O CD LO > a C CL — Q C O O U O 000 00 �� i V �— CV) �_ .-- I M� � U U Qaa > C C o U 000 0 0 0 �y� �y� 00 lam" 00 CN �_ M�td U U V a.aU N M +, C� aci = 0> L cn o L � U O- 0 4-1O E p o U fn fa c-C o C O _N "- 0 O to 0 ca c + +`J ? 0- Q- o iv Q .— +r co L c 0 O = aQ O Cl) U >•cana. Fu 2 0, -° co 5 -0``- U U o `0 0 0 Q C L Q Q ai +, m N c o ca 0 U L C c m � cn 0, ' Co>- m 0 U c ca 0 C n >, n C C CO 0 0 C- L- 0 U CN c O O L a N� — C N . C C O -0 C 0 a n> +' C in +� O 0 0 C E L ai O N N NC N 0 c U VO O � C O 0 U O a) a c4 jO Cca N cn _ a c ca+, 0ECo �O.O CcJO n an N O N ,_ c.� 'L �O �t -'CC M o>` +'ON N U w cm X c poE� C M NC C. '0N cC N a 0) cu C-0 O E o M O O Q Q C C 0 . O (n ca N cNE N O OU O ca > "O O C -Op .N '� +� >O 1 Oa E +' C N +' Q N U FL -p • a O O 5 O 0 C d-C ca +' O M a N C '+, ca N 'p > O 0 _ O +• U }+ C cn C� M 0 N rl-L O cc +, a 0 `'_ U C to O >` 3 > O> O `— O 'D 0 C N U n cn N >O O L O (a +, O 0 0 J 0"O N m >O C cat o o cr a O fn a� '� C Q L d _� +, L-C O Q) C N m a +� +J 0 O cn C Vi O • C O Co V <Ii (C� `•+ +1 Q +a Cl O O L Q ., f° O 7 U 0« C O _0 2 O E ca CO O(n cn .O O ij L �O +' O O U 6 L +, N -0 E n 0- N C O in O N > 00 O + , O CC a U) l0 coN _ +, 16— +O, , +, O + vi M N� 0) 7 cn 'p N 'O j` ca �. A (n O N O cj � a) Q 57 C � O p N O N ca O 0C .� ca cn _ (n Q +� co a -a cC +r Q) cn cC CC J L cc U cc cn a Co .� a CO N 0 a CD a LO a cn 0 o M(oCo N Cn 00 a c c O ca > 0 rna o 0 00+, o aoa y__ -� cncn+, > m Ud r LLf) M oZf co o N co co O n �(o O O 4-1 O U ai LO 0 O 'Lr) 00a O — O p N O co 0 n 00> N MN Q 0 0 N c 0 T- a N a M O F d a) � > o > a a Q Cz Q 00 �o M� U M M I J U QCL m O a Q Cb N_ M I U a LO NN U) I U U aU -0 > > O o aC a <LO N MC") I I U U aU M NCO t.[)O I I U U a.0 �� U� 111///...yyyLLL' U Qa LO �� d U� /1/1LLyy' U Qa LOO N� �� U U CLU +-1 4 � co ) C c pNce O O �0L+"t 0) L co c Co cu L CpO 0 � c6 F 0 c6 a) ° +J O O _ c CY)O r c cr �p 0N O O V = -CL LO O O UQ U > O_ ^N a) O L Da-0 E 4- � ��N cN c0 o O �> Q caB � L C �cn � O) O +, c ° c, c -O N 'O c c0 O Q p a) c6 O —OA (n N� V O m M O O L 0 c y +-- c �-p c-0 c UU +a 0) °� 0 O a O U)C .O O U U _ Lo > cn •� cn co cr ca cn " 'r- v p. U c � +- c O ca U) cn U 4- ° `� ° c m +� Q V co •° o O aci a,c c o O -0 � >. ° c ii a m o a O m o Q ° +, c +� o L a) c o � c0 > t- •� �« Q O o c `m ° °) +0+ m.E c E O >U u �� O C) M mU -a c � O n. O O fn E 'o +- U +J cC N "p 0 '� _ a) 0 "O co +N. 'c Q. ° E 4- c 0 0 0� O n N y O r c N 0 O J L6 c:+O y p j 4 'O O > O O O �O L > a) (, W a) L in Q' > >, OL 4) c Q O V) Q U L c O c6 C2 O Co a) 0 O a) t a) 'n co ° 0 Cc -p R) c0 o a) M c° a ° ac) O L- N + a�i O ,> c �- cco O ' O �O +' +, c O +N., 0 ^ O U 4- t- 7 ° O O X +, N w- U) C +' O +� _ a) a) + c a) 0 O a) 0 N L >> N Ln c c co > c °- co c ° V— a aCr }ram cr a)cn a) +, O ° +, °- ° cn c Q U U .�- C� ° u ° O 0 0 X 0 a) ° O cr .� (n c a) co � 4- U L Q a 0 a) an aC m L a. c6 U L > LOi Cc O ° a) p a M L (n o -leU 0 2 DC O U U ca O N ai Op Cl)i =cli N cB ? c p O F Q U) U m a) Lu L 0 to CM > C° CD ri 0 ° Cc co 1 L O JO O MO O O CO O OO O O O M N NO 0+a CcaLO � +, a N O c Q Lm Q N CL CL N c CL CL O ON U) H U)CN (� 2 0 F— Cn U) N (� 4,43 'o F 0 LO U Q a O O i cfl N LO a U c0 Lr) LO a U O -0 c 0) cn m O- c C O C co o (1) t c *' cn O 0cr -p CO +, c co U +1 Q. N C p co O 4- L C — N O co C co L 0) V C10 C ccO O +-' N co N d co 'aC J� -p O .+cpo C 0) Ua) O OH O—O •Q Cc 0 O a,) UCU) L c > a) p0O p U) +-' To a) U -0 a) •c a' 0 c wa) (U> 'a CA y OO Co + a) 0)C+, -caco p'a .Q N co C _ > C C �co �., p ' m ML cn O a) > a Q _ co co a N U)O O : > +a- +� Co cu c -0 ca > .n cu a > a) c in c ( o aci co > a O 4, C. N CL c c Cl ca m N C 0)f6 a) a) C L N O U O E p O, �O +- f° > Z m L v Cc co O > cn m N C o O � c m Q) co t CL o aD a Q- L L a• a co a) CZ > Q cr a) 0 O Q Ci C7 Q DC co Q cn Ir — c w w ca H N � 00 o Cl) ^O co Rt O E N J O I—Y OQ � C7 C N N E Lp CL ++ U ;Qcn "a N � co O OIt c O cu co0 Cl) �^ O� O O a) OM coo N a) 0 O ' -a a o U a _j N O c a.O co0(n p (A 00 (n Y (n N LL kn C 0 c 0 24405 F- O 0. W cc Q W cc a .! g V a O p o 0 O o O o 0 y O N O O O *O' O. M M C 0 n M n O 7 t a, CD M w a) a) O O Cl)CD N N e- N i n M M O a� y a 0 c lop, � lop, o o -0,0 V° O to O I� e- N N p pp Ln M O O O OR 0 d t N C CL E E \ pO° \ pp, \ o 0 00° oOp° 0 Ln OD M O 0 M LO 0 O O H o v r Ln O N _ C +, O _ = Ln O O O O O p C 00. O p p q* O O O c p E M M p In a M CD o a d r a co a n d M (0 N e- C) Q to y vs L N J LU V N Y � O 0 O N O O 0 0 'C CL Y y a a� d a w 0 o M a c + a r v .a E 42 a° 0 c a •° C� ° a ° c a N a o ° - c c oc tM eo O1 = a° L M O l0 O = C OCD O ` 7 a > v H m E a H Q c O M v°- v°- C O O w N `0 !C ` (D m M cc cc a 4) v 5 C7 Q W W W N C C7 Lu a C) Oa V :.i a C) G1 CC y d W W !C9 C) Q W > E J 0 5 LL L p C ° O z l0 U. a (q 4• Cl)Qf 4+ {p c —' O c V O 3 Ci O C y 10 !0 C N C C = c V °' E °' E cc c ac M a a U a 1 O C) C7 DEPARTMENT REPORT: �Or � oz U S � Fr CF'y OF TN�� TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: MARNI KUNSMAN, RECREATION SUPERVISOR VIA: DODIE HORVITZ, COMMUNITY SERVICES DIRECTO DATE: APRIL 18, 2000 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF MARCH 2O00 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF MAY 2000: May 3 *"Nutrition, Diet and Supplements," Health Seminar May 3 Low Impact Aerobics Plus, La Quinta High School May 5 Shopping Excursion to Fashion Island in Newport Beach May 8 *Putting Contest May 8 *Tennis Social May 9 *Congress Woman Mary Bono's Mobile Office May 10 *"The Heart of the Matter" Seminar May 10 Start Your Own Internet Business, Evening Seminar, La Quinta Senior Center May 11 *Hoedown Luncheon May 13 Mastering Microsoft Word, Computer Seminar, La Quinta Boys & Girls Club May 16 *Free Hearing Consultation and Hearing Aid Check May 20 Shopping Excursion to Algodonas Mexico May 20 *"Step Out for Seniors" Walk May 20 Beginning Microsoft Excel, Computer Seminar, La Quinta Boys & Girls Club May 22 *Mature Driver's Course May 24 Start Your Own Internet Business, Evening Seminar, La Quinta Senior Center * Senior Center Program, Class or Event 246 T-&t 4 4 Q" Community Services Department Attendance Report for the Month of March 2000 Summary Sheet Program 2000 1999 Variance Meetings Per Month 2000 1999 Leisure Classes 520 189 331 37 17 Special Events 121 7 114 3 1 Adult Sports 572 485 87 12 12 Senior Center 2741 2372 369 178 122 Program Totals 3954 3053 901 230 152 Information/Referrals Senior Center 1083 1142 -59 18 20 Total 1083 1142 -59 18 20 Sports Complex Use AYSO 100 40 60 6 1 LQ Sports & Youth 2300 1542 758 25 23 Total 2400 1582 818 31 24 Total Programs 7437 5777 1660 279 196 Volunteer Hours Senior Center 1114 951 163 Meals on Wheels 66 66 0 Total Volunteer Hours 1180 1,017 163 Monthly Revenue Senior Center $ 7,497.50 $ 4,573.00 $ 2,924.50 Community Services $ 5,232.00 $ 8,346.00 ($3,114 Rental Income $ 550.00 $ 994.00 ($444.00 Total Revenue $13,279.50 $ 13,913.00 $ (633.50 Revenue Year to Date Senior Center $59,646.50 $27,520.91 $32,125.59 Community Services $60,971.70 $41,639.00 $19,332.70 Rental Income $6,962.50 $12,452.00 -$5,489.50 Total Revenue to Date $127,580.70 $81,611.91 $45,968.79 002 Community Services Program Report for March 2000 2000 2000 1999 1999 2000 1999 Participants Total Participation Participants Total Participation Variance Meetings Meetings Leisure Classes Low Impact Aerobics 21 147 16 96 51 7 6 Beg. Computers Mon. 10 40 10 30 10 4 3 Beg. Computers Tues. 9 36 10 30 6 4 3 Beg. Computers Wed. 9 36 7 21 15 4 3 Beg. Computers Th. 10 40 6 12 28 4 2 French Conversation 28 112 0 0 112 4 0 Mastering Word 6 6 0 0 6 1 0 Beginning Excel 7 7 0 0 7 1 0 Beg. Ballroom Dance 14 56 0 0 56 4 0 Int. Ballroom Dance 10 40 0 0 40 4 0 Totals 124 520 49 189 331 37 17 2000 2000 1999 1999 2000 1999 Participants Total Participation Participants Total Participation Variance Meetings Meetings Special Events Culture in the Courtyard 15 15 7 7 8 1 1 Neighborhood Pet Show 20 20 0 0 20 1 0 Algodonas Excursion 86 86 0 0 86 1 0 Totals 1211 1211 71 71 1141 31 1 2000 2000 1999 1999 2000 1999 Participants Total Participation Participants Total Participation Variance Meetings Meetings Adult Sports Open Basketball M/T 92 92 45 45 47 8 10 Adult Soccer League 120 480 220 440 40 4 2 Totals 212 572 2651 485 87 12 12 24 003 Senior Center Attendance 2000 0 1999 1999 egister o a e istere Total Meetings artici ants artici anon Participants artici ation Variance 2000 1999 Senior Activities Ballroom Dance, Complimentary 9 9 0 0 9 1 0 Bridge, ACBL 320 320 371 371 -51 5 5 Bridge, Duplicate/Social 593 593 508 508 85 13 14 Creative/Reminisce Writing Clubs 35 35 44 44 -9 9 5 Golden Tones 136 136 38 38 98 7 3 Ice Cream Social 47 47 76 76 -29 4 5 Lewiston Sisters Musical 35 35 0 0 35 1 0 Monthly Birthday Party 33 33 43 43 -10 1 1 Monthly Luncheon 76 76 82 82 -6 1 1 Movie Time 101 101 27 27 74 8 4 Putting Contest 6 6 27 27 -21 1 1 Seminars 48 48 56 56 -8 3 6 Television Viewing 28 28 45 45 -17 n/a n/a Tennis 137 137 72 72 65 13 5 Tree Dedication 28 28 0 0 28 1 0 Senior Activity Total 1632 1632 1389 1389 243 68 50 Senior Leisure Courses Ballroom Dance 7 19 24 96 -77 4 8 Ceramics 12 52 49 49 3 5 4 Computer 85 138 69 79 59 26 16 Computer Tutor 18 18 2 2 16 18 2 Dog Training Class 11 34 0 0 34 4 0 Exercise 66 543 56 526 17 19 19 Spanish Lessons 6 29 11 44 -15 5 4 Senior Leisure Courses Total 205 833 211 796 37 81 53 Senior Leisure Classes Arts and Crafts 35 35 35 35 0 5 5 Bridge Lessons 70 70 91 91 -21 61 4 Painting 34 34 25 25 9 5 5 Quilting 38 38 0 0 38 5 0 Tai Chi 48 48 0 0 48 4 0 Tap Dance 51 51 36 36 15 4 5 Senior Leisure Classes Total 276 276 187 187 89 29 19 TOTAL SENIOR PROGRAMS 2113 2741 1787 2372 369 178 122 Senior Services A.A.R.P. "55 Alive" 34 34 50 50 -16 2 2 A.A.R.P. Tax -Aide 57 57 71 71 -14 4 5 Ambassadors 92 92 90 90 2 n/a n/a Blood Pressure Check 54 54 63 63 -9 4 5 Entertainers 48 48 0 0 48 n/a n/a FIND Food Distribution 459 459 475 475 -16 51 4 Hearing Consultation 10 10 3 3 7 1 1 Information/Referral/Outreach 268 268 363 363 -95 n/a n/a Medicare Consultation 16 16 3 3 13 n/a n/a Share Meetings/Sign-up 3 3 5 5 -2 1 2 Stroke Screening 42 42 19 19 23 1 1 TOTAL SENIOR SERVICES 1083 1083 1142 1142 -59 18 20 SENIOR CENTER TOTAL 3196 3824 2929 3514 310 1961 142 Page 3 .'0 (If 2 4,9 DEPARTMENT REPORT: 19—A �a Q•c v 5 ti5 G� OF I1�F 9 TO: The Honorable Mayor and Members of the City Council FROM: Chris A. Vogt, Public Works Director/City Engineer DATE: April 18, 2000 RE: Public Works/Engineering Department Report for the Month of March 2000 Attached please find the following: 1. Summary of Citizen Request reports received; 2. Summary of Graffiti reports received; 3. Plan Check Applications received; 4. Encroachment Permits received; 5. List of Capital Improvement Project status; 6. Maintenance Report. Chris A. Vog Public Works Director/City Engineer 250 T:\PWDEPT\COUNCIL\2000\0004Dept.wpd O O O N U C� 'G V O I"• LU D 0 LU z LU N U .'F4': J W J W J W J W J W J W J W J W J W J W J W J W J W J W J W J W J W J W J ui _4, F- F- F- F- F- F- F- F- F- F- F- F- F- c 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 W O O O O O O O O O O O O O O O O O O O O O O O O O O O O O > O N 0 N 0 N O N O N O N O N O N 0000000 N N N N N N N N N N O N O N O N O N O N O N O N O N O N O N O N O N O N O N C (`M r, (`) m O ao d c`') LO I- m M (D n O N wt It LO It M M 00 M O O O (\O ��-�� NNNNNNN0 OOONO M ('') M M M M M Co M M M C`�� M M M co cn m m M It It It N M O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 0 0 0 0 0- CL 0 0 0 0 0 0 CL 0 0 0 a 0 0 a 0 0 0 0 0 0 0 0 0 OOOM ujt cociS oZSdS--a�1oZSdSo7jdSdf—dSdSdS—dSdf—o23dSdSdfdfdSdSdSdf U U U dSdSo?S— U p' F- F- F- F- F- F- F- F- F- F- F- o 3 ca t y C N m Y U C a U 0 V) O N c`a CLtm w O *' y C y a� c m y_0 o E c 3 o co •� o co Cc r O p m C> C Oc y0) C as OUyC aCA O O L 0 IS 0 0 U •C N C c m N CL y 3 M m> -le O° O �` �e 'cn C C N > >, y O E •� L y y >, t=n fa CL � C N m w <o Z z c fa as 3 > O O U) � O CL c c •E - H U co c 0) o N O O > p o� .a) y s t'' N Q > o y U p p a r C o 0 F- O U rn co o `� `� o f0 m c o U m .� o vi 'y 3 y O y '_ °'a 0 3 0 o C O 4, o c y `° E cn '� c 'm 'a E E o -0 c ° E c c C c c o �' c 0 a� U y E O Q, c r c— —_ c `b E m a- o c co y m d co o p LC co 7 N C ,� E mz? 0 O d N O Y= ,� N 3 Q. c CL F- to '4 U N O Z.9 m yco a0)Q `m E c.E u)Y m 2 c°a a.a0 °z O_ a� p a y m 'in -o m- Ui (M N -p p^ 0 .CL � c •y E O U) M 0 E p D C 0 Z 0 ca oa o2S M m r, z c d c U) .v_ o .� y a 0 s Y U) co a m E y d N N O O V y Cl O p fa di °� co .y a 3 y y 3 la fa E > t E � C Q •C �+ M N U +' y C C C V E O LU M f�0 a O D- O a CL m ++ Q U a M N U Q) to N - C O C ` O C N E y N cn y_ E~ a3 L .` f>p R1 > O Q C 0 O C a Y> U> 0 M O U > Q O y Y y 0 Ur z E O y N `� C E U O N ++ y tm E_ y (n N 7 C = 0 Cl C Y C fa fa (a Gl C C Y 'O Y 0 p fa L y O p w C mai c O N p 0? a) LL ° d� 3 a O- C _ Q (`o d' `� m N fa .r O m (n L CD — 3 3 L° m *' off c t m D D �°-�' U O o m n a> o U'D .N a d o U a c m in O N C E c z C L C W -0 - "O fa 0 z E Q C1 Q O ] 3� O E c O O E a ...: C UI N >� y N f/) C f0 y LU L) p C O f0 dS N 2 Q E O O O ~ y N@ d s;.. O >� C > W +O+ > >, - LU LO L L *.' N m F- y > O Y fa <a U O O co N fy0 'm (n m C 'p m ;a m m c m N C o fa C y N 0 O N N U E c m c CA '.� L2 N > c fa fp p p c to C O cn U LJ Z ti (] .0 Z Z Q ) �zzuwZoLi C — cn� F-cnin0QcCU aain0 © y M- U'N N 'C m C W 4) L C >� CL M O C C as Ncf) C co C N ++ v in ? o d p `� `° o o c U E a m 0> aD ' W a—ci Q C m` U y m y 3 > fO V U U Y �e E cn 3 —aci m m (D Q N > O y Y LL N > N > O > +�_+ 7 F' C y 'O '> C ` •y O U c`a LL F- y > p _ d > Y CO c fn 4) > 7 4) Y `m UQ E m 2 m 0 oC M m j p E J y (� o O U- N y � OC o 0: u °� (n O 0 Y ") f0 O U T •M fa •m T •0) fa 0) O c T p) T '0) fa .m T '0) 7 U 7 U T m T •O) O. E 7 U 7 U fa O) � •T O) c m c m fa O) -a O) f0 m Co m > U y CO m fa •m > U y > U y .f6 p) > U y y C c C c y C C c C y y C C y y 0 C O Cp C CO CO C C C c C NN C C 'Cm7 g N N N N 10 a N y _N m ` y d ON NN NN 0N N N > > > > > > > > > > > > > N -0 > > > U > > > > > > > > > > > > cE CE 0: C: Q C: C: (� C: (7 Li: LL C: cc cc C: C: n n 00 00000000000000000000000000000000 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 00 00000000000000000000000000000000 N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N Q N M M I� n 00 M M M O 0 In M (D 0 M N n N O � N It't't M M M 0 M M O O 0 0 0 0 0 0 0 0 r- N N N N N N N N N M M N N M M M M m M m M m M M C) m m M co c`•) M M M M M M m m M M M M m m M N N 00 00000000000000000000000000000000 m O N T LO (0 00 O N O (D 1- M )n 00 O O 00 m M N [h LO CO O O N CD LO m 00 M m m m m m N N 0 It It N N It 0 LO m LO O In 00 m 0 0 0 CO co oo CD It't d It It It It m 0 In CD (D (D 0 M 0 m W (D In M (O m (D (D r- n M 0 t M N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N 2 3 t 002 4 C: 0 L a a� a� F- E 0 P C E Q II Q 0 E a O N aD 0 E 0 Y U a 0 000000000 OOOO000mm 0000Lriuior� r-: N MarNWNM—O v). ar v> * v . irr as N O O O O O O O O O "::000000000 0 0 0 0 0 0 0 0 0 "r "j00 000000 00 0000L0Lq 00 0lOtO01-� CM M O .— ': vs vY y} </Y to vY vY vl c rn E _ N o O` m y x 0 N a) E .0 cC rn E a c E _ y (D 3 a(Di cn CL 3 3 W @ E CL 41 E a) o m a.m c o rn c O a iw 0 0 0 m N f0 Uuj ccN E i c N L EO cO c a) CO m _ c lop N O 34 N >m > W (n lL W N N M N a0 a0 ap c7 N aD a0 O O O O O O O O O O O O O O O O O N O N O N O N O N O N O N O N O O O� 1 r N N '. M M M M M C7 M M fr, 003 O 0 0 N M 0 W W V W cc y Z O_ Q U J a a Y U w 2 C) Z a J CL 0 0 0 o o O o 0 o o o o o 0 0 0 LO N 0 Ln 0 Ln 0 0 0 0 0 Lo .4 LO O O N It qt r, Cl) I- O LO tJ> 0. 0. M M M M fn C 0 O N cm C;) C_ Q) C C > C _C ..I 0 O O O co O co m 0 m a E m p m C7 C7 C7 .:. L N w U W N fn O ++ U C O ++ U U U U 0 0 coo 0 CD z H (n Ir H a_ CL d m co m yD =3 CD U c o d d d �' V J J co LU LL O N U C O O O C C 0 m C� E c c c E E Q , `O m co co O O d (n Z Z Z J Z) LO co }'* ; O I- n n n n N O7 °' Rt Ln Ln Ln LO Ln O o rn rn rn rn rn rn rn N N N N N N N (n c c c 0 E E E o o ° m <t. . +� @ n. 0 a 0 a 0 c c +� E a U_ U_ Q oZS > > > . cc u N o U 0 U o E E U Q O C N O O > >, C O I1I m 0 O O m m p a C +.' a C J N (n 0 0 a) 0 a) 0 (n m U U U U Y CL O O O O O o O O W m 00 00 O L i N_ �_ N N N 1- (M M M M O O O N U ac Q m W a F- Z W 2 U Q O X U Z W - - - - - - - - - - - - - o rn 0 0 0 o O o O o 0 0 0 0� 0 0 0 0 0 iz t , 000000000cc�� a) a) a) a) a) a) a) a) a) a) a) a) E 2 2 2 2 2 2 2 2 2 12 2 2 2 2 2 W, O. C) o 0 0 0 0 o CD CD 0 x ,r�,000000000000000000 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N O Lf) In 4 00 O O N W d' M M 00 W z N `-\ N CO M N N N N N z N N N N C')LA co to N M M M M M M M M M In 0 0 O O O N N O O co O O Cfl O O N O O vi 0 0 N 0 0 N 0 0 0 m O O uJ O 00 M O LO — 00 0 0 ti N O N LO ' ' ' ' N O f` N LA N N ' O Ln 0 06 i 69 69 69 tfT 60, E!). 69 69 HT 64 69 69 a) E a) O Q, 0 m = c o a c CO (Ci w a) .: LO 0) > E -�c m .� 0 '0 a C O h O o s o o =cu o 3 C c C CO O c 0 ca 'Fu0 E C7 0)0� � �>�� 0 > C N E c6 •� 0> -p N a o. c E 0 o 0 otS V' c F o)r r c0 a) E cg o E - a) •7 O U L n +-' N rn N 'c > N E p a a) cu a) o o 0 N 3 (M n 0 Q c) > o) C i0 d N 0 00 c C`O -0 o 0 E •C 0) N fig Z C cM o d O o a� M" Z a c0 r- 0 0 0 -00 C N Cn 0 -O oZj cD N y 0 Q Q y 00 E U N LLOO L > 2 _ >cu ��\\G _ F- V O C d y a) Cc0 N 'C d Z C _h p v, .0 Z o g E OC � v w o oCo Z -0 La a E m Q° N C7 LU a P U) EQ o ai�(n�0 N rn cX. a> E o cm > M co CD C �o °) d) > CD 0 d Q C- Lo O 0 m C� ' Q m. W OCO - O E L� M O M O U 'C1 � m to -coo N N W 4) (n C cm E O N N a 0 E N N a) • O © co > o a) o Co - F- a. Q Z 0 2 LO m ItF` FL F` U) Q F-cn 9) UC p N (mL E C Q L LL ` c0 O C y` m 9 2 W J 2 m �-O ) O N a) a) U 0 0 :2 0 0 O N a) N 'E O y O -C N °d f0 - L t�9 0 CEO CO CEO CO CO CO CO CO CO CO 0 U rn rn rn LL w w O w w 0 w w to U U- F- w U UUU 9C U a UE Jcu 0 u m maa) a) a) O In U Z z O y m E c U m c Z o 0 0 w0 3 W —'C 0 0 d °c d E a) .co U U U U m E m a C > >cUD 0 = Calls 2 C ~7�F-F-Y OF- C C OLL w(90(OD 2U)(3 )000E-UUYWO e,.'.,. CO 0) O e; N � Cl) LO CD � CO CA C)� N CO 'IT LO �� O O O O O O O LO LO LO CD CO CD co co co e- — e- e•- c- e- — — — — — ,,',0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 IIJ, O O O O O O O O O O O O O O O 0 0 0 fie,: N N N N N N N N N N N N N N N N N N Cl) oli O O It LO O N M 00 00 00 00 M 0 0 — — —— — — N N N N N N N N N N C) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 : 254 005 MONTHLY PROJECT STATUS SUMMARY Capital Improvement Projects FN 1999/2000 March 2000 Project Name/No. Contract Complete Complete Scheduled Amount last to Date Construction Month Start/Completion City Entrance Monuments 98-05 $257,100 4% 99% August, May, 2000 Award 5/18/99 1999 Miles Ave/Washington St. $1,310,649 0% 100% Sept 21, Mar 12, 1999 Imprvmts / 98-07 Award 6/22/99 `98 Washington St. Widening/ Ave 50 $2,428,700 33% 93% Sept, 1999 April, 2000 to Village Ctn. 98-09 Award 6/22/99 Rondo Drainage Channel, 98-11 $165,106 0% 0% April 2000 July, 2000 Award 3/7/00 Parc La Quinta Electrical Under $126,430 0% 100% Jan 1999 July 1999 grounding 98-14 Various Citywide Street $236,793 0% 95% Sept 1999 Mar 2000 Improvements, Signals, 98-15 Award 9/7/99 Fritz Burns Park/ Bear Creek Bike $219,807 10% 70% July 1999 July Path Retrofit/rest stops 98-16 2000 Avenue 50 Pavement $259,783 0% 100% Dec 1999 Feb 2000 Rehabilitation 98-17 Award 10/19/99 Ave 50 Median Landscape 99-01 $210,000 0% 100% July, 1999 Sept, 1999 Award 5/18/99 Jefferson Street Improvements $6,876,876 0% 0% April, 2000 March, 2001 HWY111 to Ave 54, 99-05 Award 6/29/99 Tampico, Sinaloa & Ave 52 $346,211 95% 95% Jan. , 2000 March, 2000 255 T:\PWDEPT\CIPDIV\MPSSMST_REPORT\2000\0003Mpsmst.wpd Reviso U90 WI `�1111111111111111111111111111111111111111111111 �1111111111111111111111111111111111111111111111 :311111111111111111�1111111111111111111111111111 1111111111111111111111111111111111111111111111� =�11111111111111111�111111111111111111111111111� "1 m1 111111111111111111111111111111�1�1�111�11111111 11111111111111111111111111111111111111111111111 :31111111111111111111111111111111111111111111111 11111111111111111111111111111111111111111111111 =�1111111111111111111111111111111111111111111111 �I "1 '�IIIIIIIIIIIIIIIIIIIii1111111111111111111111111 �1111111111111111111�1111111111111111111111111 :311111111111111111�1�1111111111111111111111111 �IIIIIIIIIIIIIIII1111�1111111111111111111111111 ��IIIII��ii��11 WI �1 �.11111111111111� 11111ii 11111� 111111 It 1111111111 111111111111111111�1�1111111111111111111111111 =311111111111111111�111111111111111111111111111 IIIIIIIIIIIIIIIIII�Iii1111111111111111111111111 =�IIIIIIIIIIIIIIIII�I11111111111111111111111111 m1 WI ��IIIIIIIIIIIIIIIII�Iii1111111111111111111111111 �1111111111111111111�11111111111111111111111111 =311111111111111111�Iii1111111111111111111111111 �11111111111111111111111111111111111111111111111 �1111111111111111111111111111111111111111111111 . .... .... .. .. .. .... .... .. .... .. . . . . .... .... .. . .. .... .......... . .... .... . . ......... ... ..... . .... .. . ... . .... ... .......... .. . .. . ......... .... ....... .... ... ... .. .... .. . .. .. . ...... ........ .......... L" Lu A2 -E E JW- i-on Ln 12 . 0 4) > m (L co U) Ir 0 CD (D 0) 0 CL Department Report NA - POLICE REPORT Inside this issue: March Significant Activity Report School Resource Officer Reports for February/March February Crime Statistics Summary La Quinta Target Team March Report Special points of in- terest from the Crime Statistic Summary: • Burglary reports have lev- eled out over the last sev- eral months, but are still comparatively high to 1999 YTD. Vehicle Theft reports show a dramatic decrease for the month of February. Vandalism incidents were higher than January, but still down significantly YTD. • Non -Injury traffic accidents have increased 43%over 1999 YTD and 39% over February 1999 statistics. FEe 2000/MAR 2000 "Kaya" and Deputy Patterson Sniff Out Crime in La Quinta Deputy Ken Patter- son, an eleven year veteran with the Sheriffs De- partment and "Kaya," his deteo- tion and search trained partner, are a formidable pair as they re- spond to assist La Quinta Deputies at crime scenes. Ken and Kaya have been a team for over two years. They have received impressive recognition in state- wide canine competition. The award winning team responds on officer assists daily. Not only are they invaluable in locating hiding suspects, but they have an im- pressive "hit" (drugs located) record in drug searches. Last year Kaya hits included: 20 incidents of marijuana recovery, 15 metham- phetamine, 2 heroin, and 3 cocaine. Explorers on Assignment at the Auto Center Opening From Left to Right Moises Andrade Andy Beltran Trini Arredondo Pedro Lopez Francisco Duran Jose Gallardo Nelso Morelos The dog and his handler are more than a workingteam. Kaya actually lives with Ken and his wife, JoAnn. And to cinch it as a true law enforcement fam- ily, John is also a Deputy with the Riv- erside Sheriffs Department. Deputy Patterson has spent his entire adult life in uniform. Prior to being hired by the Sheriff s Department, Ken served eight years in the U.S. Marine Corps as a Tactical Air Controller. After the Marine Corps he worked for the U.S. Customs Service for two years as a "Air Interdiction Officer" coordinating air intercepts of smugglers by radar. These days, the team checks out vehi- cles for smuggled drugs. 2 i'; LA QUINTA POLICE DEPARTMENT Significant Incidents / Highlights CALLS FOR SERVICE 03/01 (Wed) 38 03/16 (Thu) 43 03/02 (Thu) 42 03/17 (Fri) 42 03/03 (Fri) 45 03/18 (Sat) 57 03107 (Tue) 32 03/19 (Sun) 48 03108 (Wed) 42 03/20 (Mon) 41 03109 (Thu) 37 03121 (Tue) 34 03/04 (Sat) 34 03/22 (Wed) 41 03/05 (Sun) 51 03/23 (Thu) 35 03106 (Mon) 40 03/24 (Fri) 48 03110 (Fri) 33 03/26 (Sat) 37 03111 (Sat) 37 03/26 (Sun) 33 03/12 (Sun) 37 03/27 (Mon) 42 03/13 (Mon) 31 03/28 (Tue) 38 03/14 (Tue) 40 03/29 (Wed) 27 03/16 (Wed) 22 03/30 (Thu) 45 03/31 (Fri) 50 TOTAL CALLS FOR SERVICE: 1222 (Averaging 39 calls per day for the reporting period) (Includes self -initiated activity and citations issued) SIGNIFICANT ACTIVITY 03/01 Shoplifting arrest at Walmart. A 27 year old male and 22 year old female, both of Indio. Both also had active arrest warrants. Hit and run traffic accident, with injury at Washington and Fred Waring. Suspect vehicle possibly a 1995 Chevy S-10 P/Up truck out of Palm Springs. Public intoxication arrest and elder abuse in the 51000 block of Vallejo. A parked car from Florida with a 54 year old female driver with her 80 year old mother and two large dogs. All homeless and living out of the car. The driver (daughter) was drunk. Her mother had dementia and had urinated and defecated on herself. The daughter was booked into the Indio Jail for public intoxication. The mother was taken by Adult Protection Services. The dogs were taken by Animal Control. The Elder abuse investigation is being handled by APS and Indio Station Investigations. 03/02 Hit and run traffic accident in the 78-000 block of La Fonda. Suspect vehicle is a teal blue, 1993 Ford Escort, possibly a station wagon with Ca. #3DCB522 (Front plate left at scene, R/O out of La Quinta). 259 Spousal abuse in the 51-000 block of Avenida Villa. Female victim punched and scratched by a 31 year old male (common-law husband). Report of terrorist threats and brandishing of a weapon @ Avenida Herrera and Calle Tecate. A 14 year old male suspect was booked into Juvenile Hall after brandishing a knife and threatening a 12 year old male. 03/03 Misdemeanor warrant arrests @ Seeley and Miles. A 35 year old Indian Wells man. The subject was cite released from the traffic stop. Possession of a controlled substance arrest in the 53-000 block of Ave. Villa. A 39 year old La Quinta man found in possession of heroin. Non -injury traffic accident at La Quinta Liquors reported when a vehicle collided with a legally parked, unmarked Sheriffs Department vehicle (SIB -East). Primary Collision Factor (PCF) of speeding. Three Hispanic males arrested for transportation and possession of a controlled substance for sale. A 31 year old Cathedral City man, a 22 year old Coachella man and a 26 year old La Quinta resident. Arrests made by the LQPD Target Team. During a search of their vehicle, two pounds of methamphetamine was recovered. All three suspects were booked into Indio Jail and are being held on $150,000.00 bail. 03/04 Assault with a deadly weapon (Beer Glass) at The Red Robin restaurant reported when two men began to argue about an upcoming boxing match. One man struck the other in the head with a beer glass, cutting the victims ear, and then fled the scene. Report to be filed with the DA's office for review. Vehicle burglary in the 79-000 block of Kara Ct. reported when a vehicle was burglarized and stereo equipment was taken. 03/05 Possession of methamphetamine arrest of a 36 year old Thermal man during a traffic stop at Calle Nogales and Ave. Bermudas. The man also had a felony warrant for the same offense. Shoplifting arrest at Wal-Mart of a 32 year old Coachella man. Possession of methamphetamine arrest at Fred Waring Dr. and Adams Dr. A 26 year old La Quinta man. 03/06 Nothing notable. 03/07 Arrest of a 38 year old female from Indio for possession of a controlled substance She was arrested for a usable amount in a smoking pipe. Strip search at the jail resulted 2 260 in recovery of 34 grams of rock cocaine from her vagina. Vehicle burglary in the 79000 block of Desert Wind Ct. (Side window smashed to two vehicles). Wallet and purse taken. No leads. Vehicle burglary in the 79000 block of Kristen Ct. Same M.O. as above. In -Dash stereo & front/rear speakers taken. Stolen vehicle recovery at Calle Colima and Avenida Avila. A 1993 Nissan Altima. Speakers and battery stolen. 03/08 Hit and run traffic accident in the 44-000 block of Calico Circle. A light colored van collided with a parked vehicle and fled. 03/09 Burglary investigation in the 79000 block of Cortez Ln. (Cat Burglary). Husband & wife were victims. Husband wakes up to find two feet sticking out from under bed. Male suspect jumps up with a screwdriver in hand, assaults the husband with the tool as he attempts to leave. Victim suffered multiple minor slash and puncture wounds. He was also punched in face. Search of neighborhood by responding deputies with no results. Screwdriver recovered at the scene. No property taken. Shoplifting arrest at Walmart. A 15 year old male from Yucaipa. 03/10 Possession of methamphetamine for sales arrest in the 46-000 block of Dune Palms Road. A 25 year old La Quinta man. The man was in possession of 22.5 grams of methamphetamine as well as packaging materials. Non -Injury traffic accident at Washington and Fred Waring Dr. involving three vehicles. PCF 22350 CVC. 03/11 Nothing notable. 03/12 Minor injury traffic accident at La Palma and Camino Azul. A 35 year old man from England failed to safely turn onto La Palma. Both driver and passenger refused medical treatment at the scene for complaints of pain. PCF 22107 CVC. Reckless discharge of a firearm at Ave. Montezuma and Calle Ensenada reported when several residents heard numerous shots houses or vehicles struck. Appears suspect(s) were shooting into the wash. Twenty 7.62mm x 39 casings recovered at the scene. No suspect leads. 03113 Burglary (Vehicle) in the 51-000 block of Ave. Alvarado reported when an unknown suspect forced entry into the victims car and stole a empty computer bag. Non -Injury traffic accident at Calle Tampico and Washington when a vehicle pulled 261 out of a parking lot in front of another vehicle. Mentally disturbed subject at Calle Tampico and Washington when a Hispanic male was found walking in the roadway. The man was not able to identify himself, didn't appear to be under the influence and appeared to be mentally handicapped. Fatal traffic accident at Ave. Bermudas and Calle Estado. Vehicle versus pedestrian reported when a 17 year old unlicensed male struck a 67 year old female pedestrian in a crosswalk. The woman was transported to Desert Regional Medical Center where she was pronounced dead. Both the teen & pedestrian were from La Quinta. Cause of the accident is pending. 03/14 Juvenile warrant arrest in the 51-000 block of Ave. Mendoza of a 15 year old La Quinta teen. 03115 Nothing notable. 03/16 Armed robbery at Domino's Restaurant, 78-702 SR 111 reported when three Hispanic males confronted an employee taking out the trash and knocked the employee to the ground. Money belonging to the employee was taken by one of the suspects. A second suspect entered the store with a handgun and demanded money, however, the nights receipts had already been deposited. The third suspect was acting as a look out. Minor injury traffic collision at Ave. 54 and Madison reported when a 19 year old CDF work crew inmate from Yucca Valley had his foot run over by a 72 year old Los Angeles man. PCF 22107 CVC. Mentally disturbed adult in the 53-000 block of Ave. Herrera reported when a 36 year old La Quinta woman beat & kicked family members, as well as threatening suicide. The woman had a very high BAC (0.24% - 3 times the legal limit) and was taken to Desert Hospital for a mental health evaluation. 03/17 Commercial burglary arrest of a 32 year old Indio man for burglarizing LQHS on February 26th. The man was found in possession of property from the high school, as well as a burglary that had occurred at Lake LQ Country Club. The man is currently on parole for similar offenses. Arrest by LQPD Target Team. 03/18 Report of a loud party in the 44-000 block of Willow Circle reported by an anonymous neighbor which resulted in one misdemeanor warrant arrest. The 21 year old LQ resident of the suspect house was cite -released for the traffic warrant. Four parking tickets were issued for the resident and some of his guests. This is the same house where a 19 year old Indio man was shot in the groin on February 26th. Five separate vandalisms in the LQ Cove area reported when unknown suspects tagged three vehicles and two walls with blue spray paint. Estimated damage ranged 4 26" from $30041,000. Non -injury traffic accident in the 54-000 block of Ave. Diaz. PCF 21801 CVC. A 21 year old La Quinta man was arrested for burglary at Ave. Villa and Calle Tampico. Residential Burglary in the 80-000 block of Ave. 58. The victim found his vacation home had been burglarized. Various home items taken such as an AC unit, chandelier and hot water heater, as well as ten plants. Report of a loud and out of control party in the 52-000 block of Ave. Mendoza. Party had to be shut down by deputies. What began as a birthday party for two 15 year old girls, got out of hand when numerous subjects 'crashed' the party. Deputies responded when reports were received of fighting and crowd estimates of 75-100 people. An 18 year old sibling was hosting the party. A parent returned home to find the party in progress. 03/19 Minor injury traffic accident at SR 111 and Plaza LQ reported when a 28 year old Coachella woman on southbound SR 111 ran a red light. She collided with a vehicle driven by a 54 year old Indian Wells man. The woman had her four children, ages 3- 14, in her car. All drivers & passengers were transported to area hospitals. Alcohol wasn't a factor. Attempt burglary in the 79-000 block of Westward Ho. A suspect was seen and closely matched the description and M.O. of another burglary investigation occurring in the County area. A possible suspect has been identified. 03120 Domestic violence arrest in the 54-000 block of Eisenhower Dr. of a 25 year old La Quinta man. The man allegedly slapped his girlfriend and then slapped her mother twice. 03/21 Nothing notable. 03/22 Obstructing an officer arrest @ Calle Chillon and Ave. Montezuma. A 15 year old Indio teen. The boy was contacted by deputies and determined to be a runaway juvenile. Rather than cooperate the boy ran into the mountains and had to be brought down by Dep. Diaz. The boy was booked into juvenile hall. Hit & Run traffic accident @ Miles Ave. x Dune Palms Rd. reported when an overloaded truck clipped and knocked down the Time Warner cable across the roadway and then hit an overhead signal light. The driver got out of the vehicle, inspected the damage and then fled. 5 263 03/23 Commercial burglary @ PGA West reported when local security guards responding to a ringing alarm discovered that the temporary clubhouse had been broken into. A very large safe with $4,000 was taken. 03124Minor Injury traffic collision @ SR 111 and Depot Drive. PCF 22350 CVC. The injury was complaint of pain only. Minor Injury traffic collision @ SR 111 x Adams reported when a 29 year old Coachella woman rear ended a vehicle and caused a chain reaction collision. The injury was complaint of pain only. The female driver at fault was DUI. Domestic violence arrest in the 79-000 block of Sonrisa. A 51 year old La Quinta man arrested for slapping his girlfriend. The victim sustained a swollen and cut lower lip. 03/25 DUI related traffic collision @ Eisenhower and Ave. Martinez reported when a 36 year old La Quinta man ran into a tree. The vehicle was totaled and the man was transported to Desert Hospital for observation. The man was intoxicated and the report will be forwarded to the DA's office. Due to the hospitalization the man was not arrested or booked. 03/26 Nothing notable. 03/27 Minor Injury traffic collision @ Jefferson and Ave. 48 reported when two vehicles collided within the intersection and both drivers claimed to have the green light. PCF undetermined. Injured passenger was treated and released at JFK Hospital with complaints of pain only. Hit and run traffic collision @ Washington and Highland Palms reported when a La Quinta woman turned onto Washington and was struck by a red compact vehicle. The suspect vehicle failed to stop for the red light. 6 264 03/28 Nothing notable. 03/29 Non -injury traffic accident @ Calle Tampico and Avd. Bermudas. PCF of 21801(a) CVC. 03/30 Hit and run traffic accident investigation @ SR 111 and Depot Drive. Victim pursued the suspect into Palm Desert where the suspect was detained by P.D. Police. Minor damage to victims vehicle. 03/31 DUI arrest @ Adams and Miles of a 27 year old Indio man. RSO Helicopter and Aviation �rsl 7 Emergency Services Team (EST) Hazardous Device Team (HDT) with Bomb Robot 2655 Riverside County Sheriff's Department La Quinta Target Team Monthly Report March 2000 Deputy Thomas Brewster and Deputy Edward Price The following is a summary of the Target Team activities for the month of March. Ongoing investigations 9 Probation searches 2 Arrests/Filings 14 Parole searches 16 Vehicle stops/checks Consent searches 43 Meetings 2 15 Recovered stolen property $300.00 Business contacts 20 Citations 5 Investigation assists Surveillances 0 Property checks 12 6 Civil commitments 1 Arrest warrants served 4 Bicycle time 0 hrs Arrest warrants attempted 4 Training hours 12 Programs 2 Illegal drugs seized 2 pounds of Pedestrian checks 25 meth Crime prevention hours 2 Bar checks 3 Back-ups 15 Follow-ups 12 Total mileage: 1023 Search warrants 1 266 ARRESTS AND CRIMINAL FILINGS ► LQ resident arrested for DUI warrant. ► LQ resident arrested as a parolee at large. P. Cathedral City resident charged with sexual battery. ► Coachella juvenile arrested for DUI. ► Two Palm Desert residents arrested for petty theft and shoplifting. ► Palm Desert resident charged with embezzlement. ► One LQ resident, one Coachella resident and one Cathedral City resident arrested for transporting illegal drugs and possession for sales. Noteworthvaccomplishments The Target Team assisted patrol with an investigation of a sexual battery that occurred at the IHOP. The Target Team assisted patrol with an investigation of vandalism involving graffiti of Hwy 111 and at the La Quinta High School. Four suspects were identified and charges have been filed. Felony charges are being sought. The Target Team was part of a valley wide Parole Program. The purpose was to contact valley parolees in order to check on their status and to determine if they are in compliance with their terms of parole. (16) parolees in LQ were contacted. (1) was taken into custody as a parolee at large and several others are going to be violated and sent back to prison for failing to report their change of address to Parole Agents. ► The Target Team conducted a Neighborhood Watch presentation for the residents of Palm Royale. ► The Target Team arrested three suspects and discovered (2) pounds of methamphetamine during a routine traffic stop. ► The Target Team attended a CVNOA meeting and exchanged drug related activity information with other valley officers. ► The Target Team assisted patrol on several occasions, with calls for service during busy periods. ► The Target Team and the Coachella Valley District team served a search warrant in La Quinta in order to locate stolen property. The Target Team assisted with (2) fatal traffic collisions. The Target Team has been tracking a rise in the number of reported thefts occurring in the north end of the city. The information has been gathered and a program has been drafted for review in order to combat this problem. Prepared on 03/31/00 by: Deputy E. Price #2273, Deputy T. Brewster #2297 268 CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT MARCH 2O00* SCHOOL: LA QUINTA MIDDLE SCHOOL Deputy: Stephen Morton RSO Grant Funded Position 12 Reports 6 Arrests 6 Citations 13 Pedestrian Checks 3 DA Filings 2 Traffic Stops HIGHLIGHTS: Three arrests were made for fighting on the school campus. Two arrests were for truancy violations, and one arrest was conducted at a traffic stop near the middle school. I worked on the SRO Partnership meeting. The meeting was designed to give law enforcement and school administrators a discussion forum on issues concerning students, parents, teachers, and school resource officers. I assisted school staff with truancy and tardy violations by issuing SARB letters. A student was reported to a school counselor as being a possible child abuse victim. I conducted the initial investigation and contacted Child Protection Services. The student was removed from the residence and placed into the custody of a relative until the investigation is completed by CPS and Indio Station Investigators. Actual reporting period covers February 22, 2000 through March 24, 2000 SROs attend patrol briefings, participate in investigations with juvenile suspects, and attend the numerous school -related committee meetings. Their knowledge of student activities is invaluable to police efforts in juvenile crime prevention and apprehension. CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT MARCH 2O00* SCHOOL: LA QUINTA HIGH SCHOOL Deputy: Randall Wedertz City Contract Position 6 Reports 0 Felony Arrest 6 Misdemeanor Reports 3 Citations 5 Traffic Stops 19 Pedestrian Checks 3 Juv. Probation Filings HIGHLIGHTS: Continued to work on "Every 15 Minutes" DUI program scheduled for April 26-27, 2000. Took two reports for theft to Coca-Cola vending machines on campus -- no suspect leads at this time. Arrested female juvenile for possession of marijuana on school grounds. Juvenile released to her parent, case filed with juvenile probation. Indio station K-9 officer Ken Patterson and his dog Kaya, conducted a random drug search on campus at my request. During the search, we chose four random classrooms. The students were told to exit the classroom leaving purses and backpacks behind. During the search, Kaya showed interest in a purse left in one of the classrooms. School security searched the purse and located a glass pipe used to smoke methamphetamine. The student admitted to using the pipe. The case will be filed with Juvenile Probation. There was only one fight on campus during this reporting period. Both subjects suspended from school. The case was filed on both subjects for fighting on campus. DEP. R. WEDERTZ #2346 * Actual reporting period covers February 18, 2000 through March 24, 2000. 2i0 CITY OF LA Q UINTA CRIME STATISTICS SUMMARY FEBR UAR Y 2000 271 CITY OF LA QUINTA FEBRUARY CRIME COMPARISONS CRIME FEBRUARY 2000 FEBRUARY 1999 YTD (00) YTD (99) *HOMICIDE 0 0 0 0 *RAPE 0 0 4 1 SEX CRIMES (FEL) 0 3 1 5 SEX CRIMES D 3 1 5 1 ROBBERY 0 2 3 2 ASSAULT (FEL) 11 6 17 13 ASSAULT (MISDI 17 17 27 3' BURGLARY 35 31 71 52 *'VEHICLE THEFT 2 9 12 16 *THEFT (FEL) 22 16 41 24 THEFT MISD 35 30 62 61 VANDALISM D 34 29 60 91 DOM. VIOLENCE 14 3 19 10 NARCOTICS 9 5 14 13 DUI 5 6 $ 9 T/C NON -INJURY 46 33 90 63 T/C INJURY 7 6 11 11 T/C FATAL 0 0 0 0 TRAFFIC CITATIONS 185 236 39$ 561 * STATISTICS INCLUDE ATTEMPTS 27" 1� w Q a w 0 a z :D iR O 47 0 a) N V- W W is yip' M M LO N N T 0 o rn o rn 0 0 w x x H x w 00� 0 x CO v J �4 VJ h co co 2 7 It z w w 0 w U J 0 n a H 275 z w Q CL w 0 Q J 0 0) C) CA N �- Ln to LL LL C�? N N LT- O w 0 w c� F O Y O O x y� F� w 0 U w O 65 X 27r) �-m w 0. w 0 Q J C) 0) N � m m w w w LL ■ 01 © 0 C) CO O 0 C)C) I Q w ` t N O co co Nr CV c- T- V- rr- N U z 5 5 277 z w a w 0 w U .wj CL Q J M N N � t) 0 t Z U 27 M N N T- �-- H u_ M z U H D 15 z a z U F- U) z O Q I- Wi U u. H 279 CITY OF LA QUINTA DISPATCH INFORMATION / FEBRUAR"Y 2000 TYPE OF CALL RESPONSE TIME TES NUMBER OF INCIDENTS CODE 1: ROUTINE 8 820 CODE 3: EMERGENCY 4 1 n 8 o Larry Benson Fire Chief Proudly serving the unincorporated areas of Riverside County and the cities of: Beaumont Banning ., Calimesa 4. Canyon Lake d• Coachella 4. Desert Hot Springs .• Indian Wells r,. Indio A. - Lake Elsinore La Quinta r. Moreno Valley 3 Palm Desert +• Perris Rancho Mirage .,. San Jacinto 3 Temecula Board of Supervisors Bob Buster, District 1 John Tevaglione, District 2 Jim Venable, District 3 Roy Wilson. District 4 Tom Mullen, District 5 DEPARTMENT REPORT: 10-A RIVERSIDE COUNTY FIRE DEPARTMENT In cooperation with the California Department ofForestry and Fire Protection 210 West San Jacinto Avenue • Perris, California 92570 • (909) 940-6900 • FAX (909) 940-6910 April 7, 2000 Honorable Mayor Pena and Members of the City Council City of La Quinta P.O. Box 1504 La Quinta, CA 92253 Ref: Quarterly Report Attached please find the Quarterly Report of Fire Department statistics for the City of La Quinta for January 1 through March 31, 2000 The report depicts the following highlights: Riverside County Fire Department units responded to a total of: Attachments • Medical Aids 235 • False Alarms 24 • Structure Fires 15 • Vegetation Fires 0 • Automatic Ringing False Alarm 34 • Other Fires (vehicle, refuse, etc.) 19 • Public Service Assists 24 (non -emergency assistance) • Fire Menace Standby 4 (fuel spill, gas leak etc.) Respectfully submitted, Larry Benson F' hief By: ou a' Batt on Chief 281 La Quinta City Quarterly Report Volunteer Responses Month y Responses Non -City Responses Medical AidSleep-Over Costs Costs Janus -00 $310 $45 Februa -00 $294 $0 March-00 $315 $30 TOTALSI 0 1 0 1 $919 1$75 Medical Aid Costs ® January-00 ■ February-00 0 March-00 Sleep-Overs Costs ® January-00 ■ February-00 O March-00 TOTALS COSTS PERCENTAGES ® Medical Aid ■ Sleep -Over 282 a 70 .E 50 40 30 20 10 A E 2) Q L- U- � U- U La Quinta City Fire Responses Quarterly Totals N E N U U m n I- f0 Q I L L C fV i_ O fT - U N fro (/i a)0 fm Q — a ® January-00 ■ February-00 ❑ March-00 January-00 February-00 March-00 Totals Medical Aids 78 75 82 235 False Alarms 3 12 9 24 Structure Fire 8 4 3 15 Vegetation Fires 0 Ringing Alarms 8 14 12 34 Other Fires 2 10 7 19 Public Service Assists 7 9 8 24 Fire Menace Standby 2 1 1 4 TOTALSI 108 125 122 281 La Quinta City Fire Responses Monthly Breakdown 90 ti A r 80 { 70 l ,c 60 } s ® Medical Aids az ■ False Alarms 50 � ,.t �t fi v k . ❑ Structure Fire ❑ Ringing Alarms ^s 40G ■ Other Fires ■ Public Service Assists 30 ■ Fire Menace Standby 20 AS ?- a ra 1/1/00 Janua -oQ Medical Aids 78 False Alarms 3 Structure Fire 8 Ringing Alarms 8 Other Fires 2 Public Service Assists 7 Fire Menace Standby 2 ME 70 50 30 20 10 C La Quinta City Fire Responses Monthly Breakdown ® Medical Aids ■ False Alarms ❑ Structure Fire 0 Ringing Alarms ■ Other Fires ■ Public Service Assists ■ Fire Menace Standby 2/1 /00 Februa -00 Medical Aids 75 False Alarms 12 Structure Fire 4 Ringing Alarms 14 Other Fires 10 Public Service Assists 9 Fire Menace Standby 1 285 90 80 70 60 50 40 30 20 10 0 La Quinta City Fire Responses Monthly Breakdown ® Medical Aids ■ False Alarms ❑ Structure Fire 0 Ringing Alarms ■ Other Fires ■ Public Service Assists ■ Fire Menace Standby 03/01 /00 March-00 Medical Aids 82 False Alarms 9 Structure Fire 3 Ringing Alarms 12 Other Fires 7 Public Service Assists 8 Fire Menace Standby 1 f La Quinta City Fire Department Major Incident Responses Jan.25, 2000 Structure Fire- Commercial Building 78140 Calle Tampico Air conditioner motor burned out, building evacuated. Jan. 28, 2000 Structure Fire- single family dwelling 54280 Ave Juarez Major fire damage to garage,heattsmoke damage to house three dogs killed, residents displaced. VALUE OF LOSS:$85,000 VALUE OF SAVE: $85000 Feb 10, 2000 Structure fire- single family dwelling 51680 Ave. Velasco Major fire damage to bedroom and contents VALUE OF LOSS: $30,000 VALUE OF SAVE: $120,000 Feb. 21, 2000 Vehicle Fire-1983 BMW Hwy. 111 @ Adams St. VALUE OF LOSS: $1,000 VALUE OF SAVE: $2,500 Feb. 28, 2000 Vehicle Fire-1995 Dodge Van Ave. 48 @ Dune Palms VALUE OF LOSS: $6,000 VALUE OF SAVE: $8,000 Mar. 05, 2000 Vehicle Fire-1993 Ford Explorer Jefferson @ Ave. 52 VALUE OF LOSS: $8,000 VALUE OF SAVE: 0 Mar. 12, 2000 Medical Response- Auto vs. pedestrian In front of La Quinta Post Office- Major injuries to victim Mar. 13, 2000 Equipment Fire- La Quinta Middle School VALUE OF LOSS: $100 VALUE OF SAVE: 0 Fire out prior to fire dept. arrival Mar. 19, 2000 Traffic Collision- 78250 Hwy 111 Single vehicle Six patients Mar. 23, 2000 Traffic Collision- Hwy 111 @ Dune Palms two vehicles extrication required Mar. 25, 2000 Improvement fire- Wooden fence and yard 53160 Ave. Ramirez VALUE OF LOSS $1,000 VALUE OF SAVE: $2,000 During February and March the CDF Oak Glen Conservation Camp pruned and removed tamarisk trees from the right of way on Ave. 50, Ave. 52 and Ave. 54. The crews worked approximately 30 days on this project. 287 Td4t 4 4v agAro COUNCIL/RDA MEETING DATE: April 18, 2000 ITEM TITLE: Public Hearing on Confirming Assessments in Proposed Assessment District 2000- 1 (Phase VI), Ordering the Proposed Improvements to be Made, and Designating the City Treasurer to Collect and Receive Money AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Conduct a Public Hearing for the purpose of receiving and counting assessment ballots for Assessment District 2000-1 (Phase VI Improvements); and Remove the perimeter wall proposed for Saguaro, Sagebrush, Bottlebrush from the Engineer's Report and modify the Engineer's Report accordingly; and Adopt a Resolution of the City Council overruling and denying protest; making certain findings in a special improvement district; confirming the assessment as modified; and authorizing the formation of Assessment District 2000-1 (Phase VI Improvements); the improvements to be made as detailed in the Engineer's Report as modified; and Authorize the City Treasurer to collect and receive money from the property owners. All costs associated with the construction, bond issuance, debt service, trust agreement, and administrative expense will be borne by the property owners within Assessment District 2000-1 boundaries. Assessment District 2000-1 (Phase VI Improvements) is being formed to pay for all costs associated with providing public sewers within the Phase VI boundaries as detailed in the Engineer's Report and the plans and specifications. The Engineer's estimate for the total assessment cost is approximately $2.8 million. All of the costs for the street improvements including curb and gutter, new street surfacing, and storm drains will be funded through the Redevelopment Agency (RDA) Project Area No. 1 and 2. The Engineer's estimate for these improvements is approximately $6.6 million. 289 T:\PWDEPT\COUNCIL\2000\000418a.wpd All of the costs for the proposed sound wall along Washington Street fronting Saguaro, Sagebrush, and Bottlebrush will be funded through the Development Impact Fee. The Engineer's estimate for these improvements is approximately $130,000. Improvements are proposed to the existing water system within the Village Commercial Area, the Village Residential Area, and Westward Ho. These improvements will be funded entirely by the Coachella Valley Water District (CVWD). These improvements are being partially funded by RDA funds and therefore must be bid specifying prevailing wage requirements. Therefore, there are no Charter City impacts. On July 7, 1998, the City Council approved the Fiscal Year 1998/1999 through 2002/2003 5-year Capital Improvement Program (CIP). As part of this program, the Phase VI improvements were identified as follows: Phase VI A - Village Commercial Area Phase VI B - Cove Area Phase VI C - Westward Ho Phase VI D - Saguaro, Sagebrush, Bottlebrush The City Council also approved a project entitled "Village Development" which is the completion of a prototypical street (Calle Estado). On February 15, 2000, the City Council adopted Resolution 2000-08 declaring the City's intent to order the construction of certain improvements and to form Assessment District 2000-1 (Phase VI Improvements). The City Council also adopted Resolution 2000-09 preliminarily adopting, confirming and approving a modified Engineer's Report which excluded the proposed undergrounding improvements and appointing a time and place for hearing protest to improvements in the proposed Assessment District 2000-1 (Phase VI Improvements). During the February 15, 2000 City Council Meeting, the City Council approved the plans and specifications for the Phase VI Improvements and authorized staff to bid the improvements for the Phase VI projects. The City Council previously referred the proposed improvements to the Engineer of Work who filed a report with the City Clerk, in writing, containing the matters specified in Streets and Highway Code Section 10204. The Engineer duly made and filed its report, called "Engineers Report" with the City Clerk. 28go2 T:\PWDEPT\COUNCIL\2000\000418a.wpd On March 3, 2000, the Engineer of Work mailed ballots to all of the property owners affected by proposed Assessment District 2000-1 . The Engineer's Report that was previously completed and preliminarily approved by the City Council was based on Engineer's Estimates for the public sewer construction and soft costs. On March 21, 2000, a Public Meeting was held to hear the comments from the property owners affected by proposed Assessment District 2000-1. On April 12, 2000, advertised bids were opened to verify costs for the Phase VI improvements. The Engineer's Report has been updated with the actual costs as bid by the lowest responsible bidder. April 18, 2000 at 7:00 p.m., has been fixed in the Chambers of the City Council, City Hall, 78-495 Calle Tampico, La Quinta, CA 92253 as the time and place for a' Public Hearing to receive comments relative to the Resolution, the Engineer's Report, and the proposed Assessment District 2000-1 . At the Public Hearing, any interested person may comment on the improvements, the extent of the Assessment District and the proposed assessments. The public improvements and incidental costs and expense of improvements, project design and implementation, legal proceedings and bond financing, which are the subject of the proposed assessment district, are described in the Engineer's Report for the proposed Assessment District 2000-1 on file with the City Clerk. The estimated costs and expense to be assessed to the specially benefitted parcels also include related engineering expenses, fees for various professional services related to formation and implementation of the assessment district and cost of issuance respecting the proposed tax-exempt improvement bonds. The public improvements consist generally of certain street improvements, sewer improvements, drainage improvements, parkway improvements, water improvements, and are described in detail in the Engineer's Report. Proposed Assessment District 2000-1 is for the public sewer improvements only. Interested persons are referred to the City Clerk's Office to examine the Engineer's Report for further information. The estimated total cost and expense of the proposed project related to the assessment proceedings and bond financing is approximately $2,765,549. The amount of the assessment proposed for parcels is identified in the Engineer's Report. The term of the assessment is a maximum of fifteen (15) years. The reason that an assessment is proposed for parcels is that the City Council has preliminarily determined that such property is specially benefitted by the proposed public improvements. The property owners have thirty (30) days to prepay the assessment to the City Treasurer and forgo interest and administrative charges that will be assessed when the bonds are issued. The cost discount for early payoff ranges from 10% to 15%. The actual percentage will be established by the Bond Underwriter and will be based on total amount of the bond issuance. The discount is a savings of Bond Issuance costs including the Bond Underwriters discount, the Bond Reserve, and the Bond printing and services cost. 003 T:\PWDEPT\COUNCIL\2000\000418a.wpd 0 V 0 Additional savings on early payoffs will be realized from interest payments over fifteen (15) years. For example, an assessment of approximately $5,000 over fifteen (15) years may result in an annual payment of approximately $500 per year for a period of fifteen (15) years. This would total $7,500. Early payoffs would be less than $5,000 with the cost discounts. The numbers previously discussed are estimates used for comparison and will differ from the actual assessments and payoff amounts that will be calculated in the final Engineer's Report. Included as Attachment 1 is a status of the votes cast to date. The City Clerk will update the City Council on the final vote after the close of the Public Hearing. If the assessment is not prepaid, the City Council intends, pursuant to subparagraph (f) of Section 1024 of the 1913 Act, to provide for an annual assessment upon each parcel of land in the proposed assessment district. During the April 4, 2000 Study Session, the City Council discussed the draft of the Fiscal Year 2000/2001 CIP. A project added to the CIP was a sound wall fronting Saguaro, Sagebrush, and Bottlebrush. This was originally proposed to be assessed as a perimeter wall to the property owners of Saguaro, Sagebrush, and Bottlebrush as part of the proposed Assessment District 2000-1. This project is proposed to be funded through the Developer Impact Fee (DIF). The sound wall at this location has been identified in the DIF; however, to fund the wall, it must be constructed as a sound wall. The DIF is collected for this "sound wall" as a sound mitigation measure placed upon future development. By funding this sound wall utilizing the DIF, an assessment is no longer required. Therefore, it is proposed that this portion of the assessment be removed from the Engineer's Report and no longer be considered as part of Assessment District 2000-1. In accordance with State Law the following ballot procedures have been and will be followed: The Property Owner Assessment Ballot Procedure • As required by Section 4 of Article MID of the California Constitution, an Assessment Ballot was sent to the record owner (s). This Assessment Ballot may be used by the record owner(s) of any parcel or the duly authorized agent. of such record owner(s) to express either support for or opposition to the proposed assessment. Submission of the Assessment Ballot either by mail or by personal delivery, either before or at the time of public hearing protests is acceptable. TAMDEMCOU NCIL\2000\000418a. wpd 491 004 • Immediately following the close of the Public Hearing to be conducted on April 18, 2000, and prior to the City Council's action on the proposed District, the returned Assessment Ballots will be tabulated, both in support of and opposition to the proposed assessment, with Assessment Ballots being weighted by the amount of the proposed assessment for the parcel for which such ballot is cast. • The results announced after the Public Hearing; provided, however, that in the event the City Clerk requires further time to determine whether any Assessment Ballot has been properly signed by the record owner of the parcel or duly authorized agent of the record owner of the parcel, the City Council reserves the discretion to continue the matter of announcing results to provide the City Clerk with such further time. In the event that Assessment Ballots opposing the proposed assessment, weighted according to proportional financial obligation, exceed ballots in support, the City Council will be precluded from proceeding with the proposed assessment. If the Assessment Ballots in support of the proposed assessment, weighted according to proportional financial obligation exceed ballots in opposition, the City Council at its sole discretion may approve or disapprove the proposed assessment. The proposed Assessment District 2000-1 is a singular areawide district comprised of four zones identified as follows: Phase VIA - Village Commercial Area Phase VIB - Village Residential Area Phase VIC - Westward Ho Area Phase VID - Saguaro, Sagebrush, Bottlebrush Area If more than 50% of the ballots received within the areawide assessment district are in favor of the assessment district, then the City may form the assessment district for the improvements. Some zones may be overwhelmingly supportive of the proposed assessment district and some may be overwhelmingly opposed, but if the overall ballots received indicate over 50% support, then the assessment district may be formed for all zones. If more than 50% of the overall ballots received indicate opposition, but some zones show overwhelming support, the assessment will fail. The City Council may then decide to direct City staff and the Assessment Engineer to reconfigure the Assessment Engineer's Report and begin the process of attempting to form a smaller assessment district for the zones that originally showed support in the first ballot. This would increase the cost of the proposed assessments since the soft costs would be spread over less properties. 232 T:\PWDEPT\COUNCIL\2000\000418a.wpd 005 This report has been reviewed by Mr. Bill Marticorena of Rutan & Tucker, Bond Counsel for the Phase VI Assessment District, and Richard Kopecky, P.E. of MuniFinancial, the Assessment Engineer of Record. The alternatives available to the City Council include: 1. Conduct a Public Hearing for the purpose of receiving and counting assessment ballots for Assessment District 2000-1 (Phase VI Improvements); and remove the perimeter wall proposed for Saguaro, Sagebrush, Bottlebrush from the Engineer's Report and modify the Engineer's Report accordingly; and adopt a Resolution of the City Council overruling and denying protest; making certain findings in a special improvement district; confirming the assessment as modified; and authorizing the formation of Assessment District 2000-1 (Phase VI Improvements); the improvements to be made as detailed in the Engineer's Report as modified; and authorize the City Treasurer to collect and receive money from the property owners; or 2. Do not conduct a Public Hearing for the purpose of receiving and counting assessment ballots for Assessment District 2000-1 (Phase VI Improvements); and do not remove the perimeter wall proposed for Saguaro, Sagebrush, Bottlebrush from the Engineer's Report and modify the Engineer's Report accordingly; and do not adopt a Resolution of the City Council overruling and denying protest; making certain findings in a special improvement district; confirming the assessment as modified; and authorizing the formation of Assessment District 2000-1 (Phase VI Improvements); the improvements to be made as detailed in the Engineer's Report as modified; and do not authorize the City Treasurer to collect and receive money from the property owners; or 3. Provide staff with alternative direction. Respectfully submitted, Uf Chris A. Vogt Public Works Director/City Engineer Attachments: 1. Status of Votes Approved for submission by: D.plc thomas P. Genovese City Manager `�0306 T:\PWDEPT\COUNCIL\2000\000418a.wpd RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA CONFIRMING ASSESSMENTS IN PROPOSED ASSESSMENT DISTRICT NO. 2000-1 (PHASE VI), ORDERING THE PROPOSED IMPROVEMENTS TO BE MADE, AND DESIGNATING THE CITY TREASURER TO COLLECT AND RECEIVE MONEY WHEREAS, the city Council of the City of La Quinta by Resolution No. 2000-08 heretofore adopted by the City Council on February 15, 2000, declared its intention to order the work to be done and the improvements to be made as described in that resolution in an assessment district to be designated Assessment District No. 2000-1 (Phase VI►, as shown and designated on that certain map entitled "Proposed Boundaries, Assessment District No. 2000-1 (Phase VI), City of La Quinta on file in the office of the City Clerk; and WHEREAS, the City Council in and by that resolution referred the work, acquisitions and improvements to MuniFinancial, as Engineer of Work, and directed it to make and file with the City Clerk a report in writing; and WHEREAS, the Engineer of Work duly filed with the City Clerk a report in writing, including plans and specifications of the proposed improvement, a general description of works, appliances or property to be acquired, an estimate of the costs of the improvements and of land, rights of way, easements, and incidental expenses in connection with the improvements, a diagram showing the assessment district and the boundaries and dimensions of the subdivisions of land within the assessment district as they were expected at the time the Resolution was adopted, a proposed assessment of the total amount of the costs and expenses of the proposed improvements upon the several subdivisions of land in the assessment district in proportion to the estimated benefits to be received by such subdivisions from the improvements and a proposed maximum annual assessment for administration and collection of assessments, all in accordance with Sections 10203 and 10204 of the California Streets and Highways Code; and WHEREAS, the City Council, by Resolution No. 200.0-09 heretofore adopted on February 15, 2000, preliminarily approved as modified the Engineer's Report and fixed Tuesday, March 21, 2000, at 7:00 p.m. and Tuesday, April 18, 2000, at 7:00 p.m. in the chambers of the City Council, City Hall, 78-495 Calle Tampico, La Quinta, California, as the times and places for a public meeting and for a public hearing, respectively, for hearing protests or objections to the proposed acquisitions and improvements, the extent of the assessment district and the proposed assessment, and provided for notice of the hearing; and 294 007 T:\PW DEPT\C0U NCI L\2000\000418a. wpd WHEREAS, the Assessment Engineer of Record filed an affidavit with the City Clerk indicating that all requirements were met for the procedures in order to complete a Declaration setting forth a time and manner of compliance with the requirements for mailing notices of the passage of Resolution No. 2000- and of the time and place of the aforementioned Public Meeting and Public Hearing for hearing protest or objections to the proposed acquisitions and improvements and the City Council hereby finds that notice of a passage of that Resolution and of the time and place for hearing protest or objections to the proposed acquisitions and improvements have been mailed in the time, form, and manner required by law; and WHEREAS, the public meeting and public hearing were duly held by the City Council at the times and places for the hearing of all objections to the proposed work and improvements; and WHEREAS, either no written protests, objections, or votes, measured by assessment amount as required by law, against the assessment were filed with the City Clerk at or before the time set for said hearing with respect to the improvements, or any protests, objections, or votes, measured by assessment amount as required by law, against the assessment received were less than majority protest and overruled; and WHEREAS, the City Council immediately thereupon acquired jurisdiction to order the proposed improvements to be made. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA DOES FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1 . The foregoing recitals are true and correct and the City Council so finds and determines. SECTION 2. The City Council hereby confirms the proposed assessment in the maximum amount of $2,765,549 and declares that the Confirmed Report of the Engineer including the plans, specifications, description of acquisitions, estimates of the cost of the improvements, assessments, boundary map and diagram are hereby finally adopted, accepted, confirmed, and approved. SECTION 3. The City Council hereby orders the work, acquisitions and improvements described in Resolution No. 2000- and in the report to be done and made. 29a 008 T:\PWDEPT\COUNCIL\2000\000418a.wpd SECTION 4. The City Clerk shall transmit to the Superintendent of Streets (Director of Public Works) of the City of La Quinta the diagram and assessment, as amended and modified. The Superintendent of Streets is hereby directed to record the diagram and assessment in his office in a substantial book kept for that purpose and, in addition, the City Clerk is to record forthwith a Notice of Assessment in the Office of the Recorder, County of Riverside, and upon the date of such recordation in the Recorder's office the assessment shall become a Lien upon the lands upon which it is levied, and upon the date of recordation in the Superintendent of Street's office, the assessment shall become due and payable, all pursuant to the Municipal Improvement Act of 1913. SECTION 5. The City Treasurer of the City of La Quinta is hereby designated to collect and receive the money paid pursuant to the assessment during the cash collection period, in the manner prescribed by law. SECTION 6. The City Clerk and City Treasurer are hereby directed to give notice of the improvement by mailing and publishing notice in the manner set forth in Streets and Highways Code Section 10404 to the owners of the real property within the assessment district assessed thereby. PASSED AND APPROVED by the City Council of the City of La Quinta at a regular meeting held on the 18th day of April, 2000. AYES: NOES: ABSENT: ABSTAIN: ATTEST: June S. Greek, City Clerk City of La Quinta, California APPROVED AS TO FORM: Dawn C. Honeywell, City Attorney City of La Quinta, California. John J. Pena, Mayor City of La Quinta, California 096 T APMEPT\COUNCI L\2000\000418a. wpd 009 ATTACHMENT Balloting Results as of April 11, 2000 NUMBER OF DOLLAR AMOUNTS PERCENTAGE OF BALLOTS SUBJECT TO BALLOT RESPONSES ZONE RECEIVED Yes No Yes No Yes No Phase VIA -Village 22 8 $134,027.36 $62,055.20 68.35% 31.65% Commercial Phase VIB- Village 52 49 $258,137.76 $244,585.14 51.35% 48.65% Residential Phase VIC- Westward Ho 54 24 $316,913.52 $133,717.19 70.33% 29.67% Phase VID- Saguaro, 34 21 $160,747.56 $86,390.69 65.04% 34.96% Sagebrush, Bottlebrush 297 011 COUNCIL/RDA MEETING DATE: April 18, 2000 Public Hearing for Tract 27519 (Revision #2) to Eliminate a Condition of Approval Requiring Existing Eucalyptus Trees to Remain on Single Family Lots 38-42 and Amend the Final Map to Eliminate a City Landscape Easement from a 70 Lot Single Family Subdivision (Aliso Del Rey) Located on the West Side of Dune Palms Road, South of Desert Stream Drive. Applicant: Century -Crowell Communities RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: oti Planning Commission Recommendation: Adopt a Resolution of the City Council denying the applicant's request to remove the existing Eucalyptus trees from behind single family Lots 38-42 and approving the reconveyance of a landscape easement to the Homeowners' Association for Tract 27519 (Revision #2) as recommended by the Planning Commission, subject to Findings and Conditions of Approval. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City Council on March 21, 2000, continued the Public Hearing and directed staff to retain a Certified Arborist to evaluate the health of the existing Eucalyptus trees (Attachment 1). Staff retained E-Vic Pest Control, Mr. Victor Gonzales, a local Certified Arborist who on April 8tn made an evaluation of the 30 trees. His evaluation forms are numbered by tree starting with the #1 tree being located next to Dune Palms Road. In his analysis (Attachment 2), he indicates that ten trees need to be removed immediately, eight trees need immediate action for safety, and 12 trees are in good condition. C:\My Documents\WPDOCS\CCJH-TT27519-Rev2.wpd Legal Counsel and staff recommend replacing the PC recommendation with the original Condition #92, Council Resolution 99-007 as it allows the HOA to remove the trees if they are determined to be unsafe. Therefore, staff suggests the Council consider an interpretation of Condition #92, or a variation of Condition #92 for better clarification of its meaning and/or intent as follows: Interpretation: Deny the applicant's request upholding City Council Resolution 99-07, Condition #92 as interpreted by the City Council that the Homeowners' Association will maintain the trees and has sole determination of the trees safety and the authority to remove if found to be unsafe. Variation: Deny the applicant's request to remove the trees and approve and modify Condition #92 of City Council Resolution 99-07 (now Condition #6) as drafted by the City Attorney: "Condition #6: The existing mature Eucalyptus trees on the north side of the retention basin and Lots 38-42 shall be retained in good condition, and not a danger to health and safety. An annual City -approved Certified Arborist Study funded by the Homeowners' Association shall determine maintenance requirements and whether any of the trees are so unsafe that they should be removed Such a determination for removal shall require removal of the specified trees within 60 days of receipt of the Study. Prior to final map approval, a landscape maintenance easement shall be established behind Lots 38 through 42 to maintain the existing Eucalyptus trees. The Homeowners' Association shall be required to maintain the trees in the landscape maintenance easement." FINDINGS AND ALTERNATIVES: Findings necessary to approve a landscape easement reconveyance request can be made and are contained in the attached Resolution. The Resolution also denies the applicant's request to eliminate the mature Eucalyptus trees from behind single family Lots 38-42. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council denying the applicant's request to remove the existing Eucalyptus trees from behind single family Lots 38-42 and approving the reconveyance of a City landscape easement to the Homeowners' Association for Tract 27519 (Revision #2) as recommended by the Planning Commission, subject to Findings and Conditions of Approval; or 299 O 00 CAMy Documents\WPDOCS\CCJH-TT27519-Rev2.wpd 2. Adopt a Resolution of the City Council denying the applicant's request, upholding City Council Resolution 99-07, Condition #92 interpreted by the City Council as follows: "The Homeowners' Association will maintain the trees and has sole determination of the trees safety and the authority to remove the trees if found to be unsafe."; or 3. Adopt a Resolution of the City Council denying the applicant's request to remove the trees and approve a revision to Condition #92 of City Council Resolution 99-07 as follows: "Condition #6: The existing mature Eucalyptus trees on the north side of the retention basin and Lots 38-42 shall be retained in good condition, and not a danger to health and safety. An annual City -approved Certified Arborist Study funded by the Homeowners' Association shall determine maintenance requirements and whether any of the trees are so unsafe that they should be removed. Such a determination for removal shall require removal of the specified trees within 60 days of receipt of the Study. Prior to final map approval, a landscape maintenance easement shall be established behind Lots 38 through 42 to maintain the existing Eucalyptus trees. The Homeowners' Association shall be required to maintain the trees in the landscape maintenance easement."; or 4. Direct staff to prepare a Resolution approving the applicant's request to remove the existing trees from behind single family Lots 38-42 and reconveyance of a City landscape easement to the Homeowners' Association for Tract 27519 (Revision #2), subject to Findings and Conditions, for consideration at the next City Council meeting; or 5. Inform the applicant that a new tract map application can be submitted. 6. Continue the request and provide staff with alternative direction. Respectfully submitted, Jerry Herman Community Development Director Approved for submission by: 300 Thomas P. Genovese, City Manager u03 CAMy Documents\WPDOCS\CCJH-TT27519-Rev2.wpd Attachments: 1. City Council Staff Report and Minutes of March 21, 2000 2. Arborist Report 391 004 CAMy Documents\WPDOCS\CCJH-TT27519-Rev2.wpd ALTERNATIVE 1 PLANNING COMMISSION RECOMMENDATION RESOLUTION 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DENYING A REQUEST TO ELIMINATE EXISTING EUCALYPTUS TREES FROM BEHIND SINGLE FAMILY LOTS 38-42 AND APPROVAL TO RECONVEY A CITY LANDSCAPE EASEMENT TO THE HOMEOWNERS' ASSOCIATION FOR TRACT 27519 (REVISION #2) AS RECOMMENDED BY THE PLANNING COMMISSION, LOCATED ON THE WEST SIDE OF DUNE PALMS ROAD APPROXIMATELY 100-FEET SOUTH OF DESERT STREAM DRIVE CASE NO.: TRACT 27519, REVISION #2 APPLICANT: CENTURY-CROWELL COMMUNITIES WHEREAS, the City Council for the City of La Quinta, California, did on the 21 st day of March, 2000, and 18th day of April, 2000, hold duly noticed Public Hearings to consider the request of Century -Crowell Communities to eliminate the Condition of Approval requiring retention of existing Eucalyptus trees behind single family Lots 38-42 and amendment of the Map to reconvey a landscape easement to the HOA for a 70-lot single family subdivision on 17.6 acres generally located to the west of Dune Palms Road, approximately 100-feet south of Desert Stream Drive, more particularly described as: Assessor's Parcel Number 604-061-009; Portion of SE 1 /4 of the SW 1 /4 of Section 20, Township 5 South, Range 7 East, San Bernardino Base and Meridian, County of Riverside, California; and WHEREAS, the Planning Commission for the City of La Quinta, California, did on the 22"d day of February, 2000, hold a duly noticed Public Hearing to consider the request of Century -Crowell Communities to eliminate the Condition of Approval requiring retention of the existing Eucalyptus trees behind single family Lots 38-42 and amendment of the Map to reconvey a landscape easement to the HOA for a 70-lot single family subdivision. The Commission, on a vote of 4-0, adopted Resolution 2000-11 denying the removal of the trees and approval the reconveyance of the landscape easement to the HOA, subject to findings and conditions; and, WHEREAS, the City Council for the City of La Quinta, California, did on the 5th day of January, 1999, on a 5-0 vote, adopt Resolutions 99-06 (EA) and 99-07 (TTM) approving a 70-lot single family subdivision on 17.6 acres generally located to the west of Dune Palms Road, approximately 100-feet south of Desert Stream Drive; 30 and, U05 C:\My Documents\WPDOCS\TT27519 Rev2 CC ResoPC Rec.wpd Resolution 2000- ALTERNATIVE 1 Tract Revision #2 April 18, PLANNING COMMISSION RECOMMENDATION 20 2000 WHEREAS at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following Mandatory Findings for Tract 27519, Revision #2: Finding Number 1 - Consistency with General Plan/Zoning Code A. The property is designated Low Density Residential (LDR) allowing residential development of 2 to 4 units per acre. The project is consistent with the goals, policies and intent of the La Quinta General Plan Land Use Element (Chapter 2.0) because less than four dwellings per acre are proposed (i.e., Policy 2- 1 .1.5). The project, as conditioned, is consistent with the goals, objectives, and policies of the General Plan Circulation Element. B. The RL District (Low Density Residential) permits single family housing, provided lots are 7,200 square feet or larger. Proposed lots exceed the minimum size allowed pursuant Section 9.30.030 of the Zoning Ordinance. Detached single family houses will be built as allowed. Conditions insure compliance with City Code requirements. C. Decorative open perimeter fencing shall be constructed for the development consistent with Policy 3-4.1.14 of the General Plan, including opening view fencing to lessen the effect of the walled community and its relationship with adjacent properties. Finding Number 2 - Compliance with the California Environmental Quality Act A. A Mitigated Negative Declaration of Environmental Impact was certified by the City Council on January 5, 1999, by adoption of Resolution 99-06, concluding that the project will not significantly affect the environment, provided Mitigation Monitoring is completed (EA 98-370). No changed circumstances or conditions exist that would trigger a new environmental assessment for this revision request. Finding Number 3 - Site and Landscape Design A. The proposed site design conforms with the design guidelines identified in the General Plan, Zoning Code and Subdivision Ordinance and provides a harmonious transition between other residential properties that abut the site. B. The proposed common landscaping will be privately maintained. The landscape design complements the surrounding residential areas in that it enhances the aesthetic and visual quality of the area. Existing mature landscaping along the 303 north Tract boundary shall be retained and maintained by the HOA. 006 C:\My Documents\WPDOCS\TT27519 Rev2 CC ResoPC Rec.wpd Resolution 2000- ALTERNATIVE 1 Tract Revision #2 April 18, PLANNING COMMISSION RECOMMENDATION 20 2000 C. The previously graded site is physically suitable for Tract 27519 in that the topographic relief of the project site is relatively flat and soil type is suitable for residential development. D. A common retention basin is proposed to contain on -site stormwater. The design of the subdivision, as conditionally approved, will not cause serious public health problems because they will install urban improvements based on City, State, and Federal requirements. E. The proposed private streets provide direct access to each residential lot. New off -site improvements will benefit both existing and future developments in the immediate area. Finding Number 4 - Site Improvements A. New improvements required for this project will be compatible with existing improvements to the north in the Topaz development. No adverse impacts have been identified based on letters of response from affected public agencies. Infrastructure improvements will be extended to serve the project if not readily adjacent to the site. B. A stormwater basin ensures off -site properties are not impacted from seasonal storms. C. The Tract design will not conflict with existing public easements, as the project has been designed around, and in consideration of these easements. D. A Condition of Approval requiring screening along the south side of the Tract will ensure outdoor safety to future residents from stray golf balls. However, if the driving range is replaced with a residential subdivision, this condition will no longer be applicable. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City.of La Quinta, California, as follows: 1 . That the above recitations are true and correct and constitute the findings of the City Council in this case; 2. That it does hereby deny removal of the existing Eucalyptus trees from behind single family Lots 38-42, and approves reconveyance of a landscape easement for Tract 27519 (Revision #2) for the reasons set forth in this Resolution, and subject to the attached conditions. 304 o07 C:\My Documents\WPDOCS\TT27519 Rev2 CC ResoPC Rec.wpd ALTERNATIVE 1 PLANNING COMMISSION RECOMMENDATION PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on the 181h day of April, 2000, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California 345 C:\My Documents\WPDOCS\TT27519 Rev2 CC ResoPC Rec.wpd 008 CITY COUNCIL RESOLUTION 2000-_ CONDITIONS OF APPROVAL TRACT 27519 (REVISION #2) CENTURY-CROWELL COMMUNITIES APRIL 18, 2000 GENERAL PLANNING COMMISSION RECOMMENDATION 1. Upon City Council approval, a memorandum noting that the City Conditions of Approval for this development exist and are available for review at City Hall shall be recorded against the property with Riverside County. 2. The subdivider agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tentative map, or any final map thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 3. This Map Revision shall expire within two years, unless an extension of time is applied for, and granted by the City Council. FINAL MAP(S) AND PARCEL MAP(S) 4. Prior to approval of a final map, the applicant shall furnish accurate AutoCad files of the complete map, as approved by the City's map checker, on storage media and in a program format acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. If the map was not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the map. LANDSCAPING 5. The landscape maintenance easement on the north side of Lot "H" and over single family Lots 38-42 shall be reconveyed to the Homeowners' Association. 6. The existing mature Eucalyptus trees on the north side of the retention basin and Lots 38-42 shall be retained in good condition by the Homeowners' Association ensuring the trees do not become a danger to adjacent properties. 306 009 C:\My Documents\WPDOCS\TT27519 COA PC Rec.wpd City Council Resolution 2000-_ Tract 27519 (Revision #2) April 18, 2000 7. The applicant shall construct perimeter walls and required landscaping to enclose the entire perimeter prior to final inspection and occupancy of any homes within the tract unless a phasing plan or construction schedule is approved by the City Engineer and Community Development Director. 8. Landscape berms shall be used throughout the parkway landscaping as required by Section 9.60.240(F) of the Zoning Ordinance. 9. Mature trees shall be installed along Dune Palms Road (e.g., minimum 1.75" to 2.5" diameter trunk width per tree type). Vandal proof ground mounted lighting shall be used periodically to accent the parkway trees. Shrubs shall be clustered to form distinctive design themes. 10. Front yard landscaping for future houses shall consist of a minimum of two shade trees (1 5 gallon with 1 " diameter trunk) and 10 five -gallon shrubs. Three additional 15 gallon trees shall be required for corner lot houses. All trees shall be double staked to prevent wind damage. Trees and shrubs shall be watered with emitters or bubblers. The developer is encouraged to use plants that are native to this area and drought tolerant. 11. Landscape and irrigation improvements shall be installed prior to occupancy of the house. The developer and subsequent property owner shall continuously maintain all required landscaping in a healthy and viable condition. QUALITY ASSURANCE 12. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 13. The applicant shall employ or retain California registered civil engineers, geotechnical engineers, surveyors, or other licensed professionals, as appropriate, to provide sufficient construction supervision to be able to furnish and sign accurate record drawings. 14. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and methods comply with plans and specifications. Where retention basins are installed, testing shall include a sand filter percolation test, as approved by the City Engineer, after required tract improvements are complete and soils have been permanently stabilized. 307 olo C:\My Documents\WPDOCS\TT27519 COA PC Rec.wpd City Council Resolution 2000-_ Tract 27519 (Revision #2) April 18, 2000 15. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all plans which were signed by the City Engineer. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As -Constructed" stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as -constructed conditions. MAINTENANCE 16. The applicant shall make provisions for continuous, perpetual maintenance of all required improvements unless expressly released from said responsibility by the City. FEES AND DEPOSITS 17. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. 18. The applicant shall comply with the terms and requirements of the Infrastructure Fee program in effect at the time of issuance of building permits. 19. Prior to building permit issuance, the developer shall pay school mitigation fees to the Desert Sands Unified School District based on the State imposed fee in effect at that time. The school facilities fee shall be established by Resolution (i.e., State of California School Facilities Financing Act). FIRE DEPARTMENT 20. Fire hydrants in accordance with CVWD Standard W-33 shall be located at each street intersection spaced not more than 330 feet apart in any direction with no portion of any lot frontage more than 165 feet from a fire hydrant. Minimum fire flow shall be 1,500 g.p.m. for a 2-hour duration at 20 psi. Blue dot reflectors shall be mounted in the middle of the streets directly in line with fire hydrants. 21. Prior to recordation of the final map, applicant/developer will furnish one blueline copy of the water system plans to the Fire Department for review/approval. Plans will conform to the fire hydrant types, location and spacing, and the system will meet the fire flow requirements. Plans will be signed/approved by a registered civil engineer and the local water company wit the following certification: "I certify that the design of the water system is in accordance with the requirements prescribed by the Riverside County Fire Department." 30 8 oll C:\My Documents\WPDOCS\TT27519 COA PC Rec.wpd City Council Resolution 2000-_ Tract 27519 (Revision #2) April 18, 2000 22. The required water system including fire hydrants will be installed and accepted by the appropriate water agency prior to any combustible building materials being placed on an individual lot. 23. A temporary water supply for fire protection may be allowed for the construction of the model units only. Plans for a temporary water system must be submitted to the Fire Department for review prior to issuance of building permits. 24. The minimum dimensions for fire apparatus access roads entering and exiting this project shall have an unobstructed width of not less than 20-feet in each direction and an unobstructed vertical clearance of not less than 13 feet 6 inches. 25. Gate entrances shall be at least two feet wider than the width of the traffic lane(s) serving that gate. All gates providing access from a road to a driveway shall be located at least 40 feet from the roadway and shall open to allow a vehicle to stop with obstructing traffic on the road. 26. Gates shall have either a secondary power supply or an approved manual means to release mechanical control of the gate in the event of loss of primary power. 27. Install Knox key operated switches, series KS-2P with dust cover, mounted per recommended standard of the Knox Company. Plans must be submitted to the Fire Department for approval of mounting location/position and operating standards. Ordering forms are available at the Fire Department. The form must be authorized and signed by the Riverside County Fire Department personnel for the correctly coded system to be purchased. 28. Operation of the Knox key switch shall simultaneously open and control the gates for both directions of travel. 29. Phased improvements shall be approved by the Fire Department. 30. Applicant/developer will provide written certification from the appropriate water company that the required fire hydrants are either existing or that financial arrangements have been made to provide them. MISCELLANEOUS 31. All agency letters received for this case are made part of the case file documents for plan checking purposes. 32. Permanent tract identification signs shall be approved by the Planning Commission (i.e., Business Item). `?�� C:\My Documents\WPDOCS\TT27519 COA PC Rec.wpd u 1 2 City Council Resolution 2000-_ Tract 27519 (Revision #2) April 18, 2000 33. Open fencing shall be constructed along Dune Palm Road adjacent to the retention basin pursuant to General Plan Policy 3-4.1.14. In lieu of open fencing, a combination fence consisting of a low-level masonry wall with tubular steel fencing on top may be permitted, submitted to the approval by the Planning Commission. Rear yard walls constructed for Lots 1 and 2 shall be decorative (i.e., masonry block with stucco coating) and include pilasters spaced at 30-foot intervals. 34. Phase 1 building permits (Lots 31-53) may be issued to the developer prior to installation of the golf driving range screening required along the south Tract boundary. Prior to a final inspection of any home in Phase 1, the developer shall have either installed the golf screening or closed escrow on the purchase of the La Quinta Golf Ranch property thereby closing said facility. 34 Q A3 C:\My Documents\WPDOCS\TT27519 COA PC Rec.wpd ALTERNATIVE 2 INTERPRETATION RESOLUTION 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DENYING A REQUEST TO ELIMINATE EXISTING EUCALYPTUS TREES FROM BEHIND SINGLE FAMILY LOTS 38-42 AND APPROVAL TO RECONVEY A CITY LANDSCAPE EASEMENT TO THE HOMEOWNERS' ASSOCIATION FOR TRACT 27519 (REVISION #2), LOCATED ON THE WEST SIDE OF DUNE PALMS ROAD APPROXIMATELY 100-FEET SOUTH OF DESERT STREAM DRIVE CASE NO.: TRACT 27519, REVISION #2 APPLICANT: CENTURY-CROWELL COMMUNITIES WHEREAS, the City Council for the City of La Quinta, California, did on the 21 st day of March, 2000, and 18th day of April, 2000, hold duly noticed Public Hearings to consider the request of Century -Crowell Communities to eliminate the Condition of Approval requiring retention of existing Eucalyptus trees behind single family Lots 38-42 and amendment of the Map to reconvey a landscape easement to the HOA for a 70-lot single family subdivision on 17.6 acres generally located to the west of Dune Palms Road, approximately 100-feet south of Desert Stream Drive, more particularly described as: Assessor's Parcel Number 604-061-009; Portion of SE 1 /4 of the SW 1 /4 of Section 20, Township 5 South, Range 7 East, San Bernardino Base and Meridian, County of Riverside, California; and WHEREAS, the Planning Commission for the City of La Quinta, California, did on the 22nd day of February, 2000, hold a duly noticed Public Hearing to consider the request of Century -Crowell Communities to eliminate the Condition of Approval requiring retention of the existing Eucalyptus trees behind single family Lots 38-42 and amendment of the Map to reconvey a landscape easement to the HOA for a 70-lot single family subdivision. The Commission, on a vote of 4-0, adopted Resolution 2000-11 denying the removal of the trees and approval the reconveyance of the landscape easement to the HOA, subject to findings and conditions; and, WHEREAS, the City Council for the City of La Quinta, California, did on the 5th day of January, 1999, on a 5-0 vote, adopt Resolutions 99-06 (EA) and 99-07 (TTM) approving a 70-lot single family subdivision on 17.6 acres generally located to the west of Dune Palms Road, approximately 100-feet south of Desert Stream Drive; and, all C:\My Documents\WPDOCS\TT27519 Rev2 CC ResoV1 .wpd U 4nx Resolution 2000- ALTERNATIVE 2 Tract 27519, Revision #2 April 18, 2000 INTERPRETATION WHEREAS at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following Mandatory Findings for Tract 27519, Revision #2: Finding Number 1 - Consistency with General Plan/Zoning Code A. The property is designated Low Density Residential (LDR) allowing residential development of 2 to 4 units per acre. The project is consistent with the goals, policies and intent of the La Quinta General Plan Land Use Element (Chapter 2.0) because less than four dwellings per acre are proposed (i.e., Policy 2- 1.1 .5). The project, as conditioned, is consistent with the goals, objectives, and policies of the General Plan Circulation Element. B. The RL District (Low Density Residential) permits single family housing, provided lots are 7,200 square feet or larger. Proposed lots exceed the minimum size allowed pursuant Section 9.30.030 of the Zoning Ordinance. Detached single family houses will be built as allowed. Conditions insure compliance with City Code requirements. C. Decorative open perimeter fencing shall be constructed for the development consistent with Policy 3-4.1.14 of the General Plan, including opening view fencing to lessen the effect of the walled community and its relationship with adjacent properties. Finding Number 2 - Compliance with the California Environmental Quality Act A. A Mitigated Negative Declaration of Environmental Impact was certified by the City Council on January 5, 1999, by adoption of Resolution 99-06, concluding that the project will not significantly affect the environment, provided Mitigation Monitoring is completed (EA 98-370). No changed circumstances or conditions exist that would trigger a new environmental assessment for this revision request. Finding Number 3 - Site and Landscape Design A. The proposed site design conforms with the design guidelines identified in the General Plan, Zoning Code and Subdivision Ordinance and provides a harmonious transition between other residential properties that abut the site. B. The proposed common landscaping will be privately maintained. The landscape design complements the surrounding residential areas in that it enhances the aesthetic and visual quality of the area. Existing mature landscaping along the north Tract boundary shall be retained and maintained by the HOA. U15 C:\My Documents\WPDOCS\TT27519 Rev2 CC ResoV1.wpd Resolution 2000- ALTERNATIVE 2 Tract 27519, Revision #2 April 18, 2000 INTERPRETATION C. The previously graded site is physically suitable for Tract 27519 in that the topographic relief of the project site is relatively flat and soil type is suitable for residential development. D. A common retention basin is proposed to contain on -site stormwater. The design of the subdivision, as conditionally approved, will not cause serious public health problems because they will install urban improvements based on City, State, and Federal requirements. E. The proposed private streets provide direct access to each residential lot. New off -site improvements will benefit both existing and future developments in the immediate area. Finding Number 4 - Site Improvements A. New improvements required for this project will be compatible with existing improvements to the north in the Topaz development. No adverse impacts have been identified based on letters of response from affected public agencies. Infrastructure improvements will be extended to serve the project if not readily adjacent to the site. B. A stormwater basin ensures off -site properties are not impacted from seasonal storms. C. The Tract design will not conflict with existing public easements, as the project has been designed around, and in consideration of these easements. D. A Condition of Approval requiring screening along the south side of the Tract will ensure outdoor safety to future residents from stray golf balls. However, if the driving range is replaced with a residential subdivision, this condition will no longer be applicable. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . That the above recitations are true and correct and constitute the findings of the City Council in this case; 2. That it does hereby deny removal of the existing Eucalyptus trees from behind single family Lots 38-42, and approves reconveyance of a landscape easement for Tract 27519 (Revision #2) for the reasons set forth in this Resolution, and3 subject to the attached conditions. 13 u16 C:\My Documents\WPD0CS\TT27519 Rev2 CC ResoV1.wpd ALTERNATIVE 2 INTERPRETATION PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on the 18th day of April, 2000, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PEIVA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California 314 C:\My Documents\WPDOCS\TT27519 Rev2 CC ResoV1 .wpd U 1 7 CITY COUNCIL RESOLUTION 2000-_ CONDITIONS OF APPROVAL TRACT 27519 (REVISION #2) CENTURY-CROWELL COMMUNITIES APRIL 18, 2000 GENERAL INTERPRETATION RECOMMENDATION 1. Upon City Council approval, a memorandum noting that the City Conditions of Approval for this development exist and are available for review at City Hall shall be recorded against the property with Riverside County. 2. The subdivider agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tentative map, or any final map thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 3. This Map Revision shall expire within two years, unless an extension of time is applied for, and granted by the City Council. FINAL MAP(S) AND PARCEL MAP(S) 4. Prior to approval of a final map, the applicant shall furnish accurate AutoCad files of the complete map, as approved by the City's map checker, on storage media and in a program format acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. If the map was not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the map. LANDSCAPING 5. The landscape maintenance easement on the north side of Lot "H" and over single family Lots 38-42 shall be reconveyed to the Homeowners' Association. 6. The existing mature Eucalyptus trees on the north side of the retention basin and Lots 38-42 shall be retained in good condition and not a danger to health and safety. Prior to final map approval a landscape easement shall be established behind Lots 38-42 to maintain the existing Eucalyptus trees. The Homeowners' Association shall be required to maintain the trees in the landscape easement.31 J A8 C:\My Documents\WPDOCS\TT27519 CoA V1.wpd City Council Resolution 2000- Tract 27519 (Revision #2) April 18, 2000 7. The applicant shall construct perimeter walls and required landscaping to enclose the entire perimeter prior to final inspection and occupancy of any homes within the tract unless a phasing plan or construction schedule is approved by the City Engineer and Community Development Director. 8. Landscape berms shall be used throughout the parkway landscaping as required by Section 9.60.240(F) of the Zoning Ordinance. 9. Mature trees shall be installed along Dune Palms Road (e.g., minimum 1.75" to 2.5" diameter trunk width per tree type). Vandal proof ground mounted lighting shall be used periodically to accent the parkway trees. Shrubs shall be clustered to form distinctive design themes. 10. Front yard landscaping for future houses shall consist of a minimum of two shade trees (15 gallon with 1 " diameter trunk) and 10 five -gallon shrubs. Three additional 15 gallon trees shall be required for corner lot houses. All trees shall be double staked to prevent wind damage. Trees and shrubs shall be watered with emitters or bubblers. The developer is encouraged to use plants that are native to this area and drought tolerant. 11 . Landscape and irrigation improvements shall be installed prior to occupancy of the house. The developer and subsequent property owner shall continuously maintain all required landscaping in a healthy and viable condition. QUALITY ASSURANCE 12. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 13. The applicant shall employ or retain California registered civil engineers, geotechnical engineers, surveyors, or other licensed professionals, as appropriate, to provide sufficient construction supervision to be able to furnish and sign accurate record drawings. 14. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and methods comply with plans and specifications. Where retention basins are installed, testing shall include a sand filter percolation test, as approved by the City Engineer, after required tract improvements are complete and soils have been permanently stabilized. 15. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all plans which were signed by the City Engineer. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As -Constructed" 31 r C:\My Documents\WPDOCS\TT27519 CoA V1.wpd 019 City Council Resolution 2000- Tract 27519 (Revision #2) April 18, 2000 stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as -constructed conditions. MAINTENANCE 16. The applicant shall make provisions for continuous, perpetual maintenance of all required improvements unless expressly released from said responsibility by the City. FEES AND DEPOSITS 17. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. 18. The applicant shall comply with the terms and requirements of the Infrastructure Fee program in effect at the time of issuance of building permits. 19. Prior to building permit issuance, the developer shall pay school mitigation fees to the Desert Sands Unified School District based on the State imposed fee in effect at that time. The school facilities fee shall be established by Resolution (i.e., State of California School Facilities Financing Act). FIRE DEPARTMENT 20. Fire hydrants in accordance with CVWD Standard W-33 shall be located at each street intersection spaced not more than 330 feet apart in any direction with no portion of any lot frontage more than 165 feet from a fire hydrant. Minimum fire flow shall be 1,500 g.p.m. for a 2-hour duration at 20 psi. Blue dot reflectors shall be mounted in the middle of the streets directly in line with fire hydrants. 21. Prior to recordation of the final map, applicant/developer will furnish one blueline copy of the water system plans to the Fire Department for review/approval. Plans will conform to the fire hydrant types, location and spacing, and the system will meet the fire flow requirements. Plans will be signed/approved by a registered civil engineer and the local water company wit the following certification: "I certify that the design of the water system is in accordance with the requirements prescribed by the Riverside County Fire Department." 22. The required water system including fire hydrants will be installed and accepted by the appropriate water, agency prior to any combustible building materials being placed on an individual lot. 31 t u20 C:\My Documents\WPDOCS\TT27519 CoA V1.wpd City Council Resolution 2000-_ Tract 27519 (Revision #2) April 18, 2000 23. A temporary water supply for fire protection may be allowed for the construction of the model units only. Plans for a temporary water system must be submitted to the Fire Department for review prior to issuance of building permits. 24. The minimum dimensions for fire apparatus access roads entering and exiting this project shall have an unobstructed width of not less than 20-feet in each direction and an unobstructed vertical clearance of not less than 13 feet 6 inches. 25. Gate entrances shall be at least two feet wider than the width of the traffic lane(s) serving that gate. All gates providing access from a road to a driveway shall be located at least 40 feet from the roadway and shall open to allow a vehicle to stop with obstructing traffic on the road. 26. Gates shall have either a secondary power supply or an approved manual means to release mechanical control of the gate in the event of loss of primary power. 27. Install Knox key operated switches, series KS-2P with dust cover, mounted per recommended standard of the Knox Company. Plans must be submitted to the Fire Department for approval of mounting location/position and operating standards. Ordering forms are available at the Fire Department. The form must be authorized and signed by the Riverside County Fire Department personnel for the correctly coded system to be purchased. 28. Operation of the Knox key switch shall simultaneously open and control the gates for both directions of travel. 29. Phased improvements shall be approved by the Fire Department. 30. Applicant/developer will provide written certification from the appropriate water company that the required fire hydrants are either existing or that financial arrangements have been made to provide them. MISCELLANEOUS 31. All agency letters received for this case are made part of the case file documents for plan checking purposes. 32. Permanent tract identification signs shall be approved by the Planning Commission (i.e., Business Item). 33. Open fencing shall be constructed along Dune Palm Road adjacent to the retention basin pursuant to General Plan Policy 3-4.1 .14. In lieu of open fencing,8 a combination fence consisting of a low-level masonry wall with tubular steel C:\My Documents\WPDOCS\TT27519 CoA V1 .wpd - u 2 1 City Council Resolution 2000- Tract 27519 (Revision #2) April 18, 2000 fencing on top may be permitted, submitted to the approval by the Planning Commission. Rear yard walls constructed for Lots 1 and 2 shall be decorative (i.e., masonry block with stucco coating) and include pilasters spaced at 30-foot intervals. 34. Phase 1 building permits (Lots 31-53) may be issued to the developer prior to installation of the golf driving range screening required along the south Tract boundary. Prior to a final inspection of any home in Phase 1, the developer shall have either installed the golf screening or closed escrow on the purchase of the La Quinta Golf Ranch property thereby closing said facility. = o22 3 ,1 e_7 C:\My Documents\WPDOCS\TT27519 CoA V1.wpd ALTERNATIVE 3 VARIATION RECOMMENDATION RESOLUTION 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DENYING A REQUEST TO ELIMINATE EXISTING EUCALYPTUS TREES FROM BEHIND SINGLE FAMILY LOTS 38-42 AND APPROVAL TO RECONVEY A CITY LANDSCAPE EASEMENT TO THE HOMEOWNERS' ASSOCIATION FOR TRACT 27519 (REVISION #2), LOCATED ON THE WEST SIDE OF DUNE PALMS ROAD APPROXIMATELY 100-FEET SOUTH OF DESERT STREAM DRIVE CASE NO.: TRACT 27519, REVISION #2 APPLICANT: CENTURY-CROWELL COMMUNITIES WHEREAS, the City Council for the City of La Quinta, California, did on the 21 st day of March, 2000, and 18th day of April, 2000, hold duly noticed Public Hearings to consider the request of Century -Crowell Communities to eliminate the Condition of Approval requiring retention of existing Eucalyptus trees behind single family Lots 38-42 and amendment of the Map to reconvey a landscape easement to the HOA for a 70-lot single family subdivision on 17.6 acres generally located to the west of Dune Palms Road, approximately 100-feet south of Desert Stream Drive, more particularly described as: Assessor's Parcel Number 604-061-009; Portion of SE 1 /4 of the SW 1 /4 of Section 20, Township 5 South, Range 7 East, San Bernardino Base and Meridian, County of Riverside, California; and WHEREAS, the Planning Commission for the City of La Quinta, California, did on the 22"d day of February, 2000, hold a duly noticed Public Hearing to consider the request of Century -Crowell Communities to eliminate the Condition of Approval requiring retention of the existing Eucalyptus trees behind single family Lots 38-42 and amendment of the Map to reconvey a landscape easement to the HOA for a 70-lot single family subdivision. The Commission, on a vote of 4-0, adopted Resolution 2000-11 denying the removal of the trees and approval the reconveyance of the landscape easement to the HOA, subject to findings and conditions; and, WHEREAS, the City Council for the City of La Quinta, California, did on the 5th day of January, 1999, on a 5-0 vote, adopt Resolutions 99-06 (EA) and 99-07 (TTM) approving a 70-lot single family subdivision on 17.6 acres generally located to the west of Dune Palms Road, approximately 100-feet south of Desert Stream Drive; and, 3�) o u23 CAMy Documents\WPDOCS\TT27519 Reso CC V2.wpd Resolution 2000- Tract 27519, Revision #2 April 18, 2000 ALTERNATIVE 3 VARIATION RECOMMENDATION WHEREAS at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following Mandatory Findings for Tract 27519, Revision #2: Finding Number 1 - Consistency with General Plan/Zoning Code A. The property is designated Low Density Residential (LDR) allowing residential development of 2 to 4 units per acre. The project is consistent with the goals, policies and intent of the La Quinta General Plan Land Use Element (Chapter 2.0) because less than four dwellings per acre are proposed (i.e., Policy 2- 1 .1 .5). The project, as conditioned, is consistent with the goals, objectives, and policies of the General Plan Circulation Element. B. The RL District (Low Density Residential) permits single family housing, provided lots are 7,200 square feet or larger. Proposed lots exceed the minimum size allowed pursuant Section 9.30.030 of the Zoning Ordinance. Detached single family houses will be built as allowed. Conditions insure compliance with City Code requirements. C. Decorative open perimeter fencing shall be constructed for the development consistent with Policy,3-4.1.14 of the General Plan, including opening view fencing to lessen the effect of the walled community and its relationship with adjacent properties. Finding Number 2 - Compliance with the California Environmental Quality Act A. A Mitigated Negative Declaration of Environmental Impact was certified by the City Council on January 5, 1999, by adoption of Resolution 99-06, concluding that the project will not significantly affect the environment, provided Mitigation Monitoring is completed (EA 98-370). No changed circumstances or conditions exist that would trigger a new environmental assessment for this revision request. Finding Number 3 - Site and Landscape Design A. The proposed site design conforms with the design guidelines identified in the General Plan, Zoning Code and Subdivision Ordinance and provides a harmonious transition between other residential properties that abut the site. B. The proposed common landscaping will be privately maintained. The landscape design complements the surrounding residential areas in that it enhances the aesthetic and visual quality of the area. Existing mature landscaping along the 7 north Tract boundary shall be retained and maintained by the HOA. `�'` -� o24. C:\My Documents\WPDOCS\TT27519 Reso CC V2.wpd Resolution 2000- Tract 27519, Revision #2 April 18, 2000 ALTERNATIVE 3 VARIATION RECOMMENDATION C. The previously graded site is physically suitable for Tract 27519 in that the topographic relief of the project site is relatively flat and soil type is suitable for residential development. D. A common retention basin is proposed to contain on -site stormwater. The design of the subdivision, as conditionally approved, will not cause serious public health problems because they will install urban improvements based on City, State, and Federal requirements. E. The proposed private streets provide direct access to each residential lot. New off -site improvements will benefit both existing and future developments in the immediate area. Finding Number 4 - Site Improvements A. New improvements required for this project will be compatible with existing improvements to the north in the Topaz development. No adverse impacts have been identified based on letters of response from affected public agencies. Infrastructure improvements will be extended to serve the project if not readily adjacent to the site. B. A stormwater basin ensures off -site properties are not impacted from seasonal storms. C. The Tract design will not conflict with existing public easements, as the project has been designed around, and in consideration of these easements. D. A Condition of Approval requiring screening along the south side of the Tract will ensure outdoor safety to future residents from stray golf balls. However, if the driving range is replaced with a residential subdivision, this condition will no longer be applicable. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . That the above recitations are true and correct and constitute the findings of the City Council in this case; 2. That it does hereby deny removal of the existing Eucalyptus trees from behind single family Lots 38-42, and approves reconveyance of a landscape easement for Tract 27519 (Revision #2) for the reasons set forth in this Resolution, and subject to the attached conditions. 3t 7 t C:\My Documents\WPDOCS\TT27519 Reso CC V2.wpd Resolution 2000- Tract 27519, Revision #2 April 18, 2000 ALTERNATIVE 3 VARIATION RECOMMENDATION PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on the 18th day of April, 2000, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California r_'Ia9*�9 JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California 3'3 C:\My Documents\WPD0CS\TT27519 Reso CC V2.wpd u 2 U CITY COUNCIL RESOLUTION 2000-_ CONDITIONS OF APPROVAL TRACT 27519 (REVISION #2) CENTURY-CROWELL COMMUNITIES APRIL 18, 2000 GENERAL VARIATION RECOMMENDATION 1. Upon City Council approval, a memorandum noting that the City Conditions of Approval for this development exist and are available for review at City Hall shall be recorded against the property with Riverside County. 2. The subdivider agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tentative map, or any final map thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 3. This Map Revision shall expire within two years, unless an extension of time is applied for, and granted by the City Council. FINAL MAP(S) AND PARCEL MAP(S) 4. Prior to approval of a final map, the applicant shall furnish accurate AutoCad files of the complete map, as approved by the City's map checker, on storage media and in a program format acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. If the map was not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the map. LANDSCAPING 5. The landscape maintenance easement on the north side of Lot "H" and over single family Lots 38-42 shall be reconveyed to the Homeowners' Association. 6. The existing mature Eucalyptus trees on the north side of the retention basin and Lots 38-42 shall be retained in good condition and not a danger to health and safety. An annual City -approved Certified Arborist Study funded by the Homeowners' Association shall determine maintenance requirements and whether 324 C:\My Documents\WPDOCS\TT27519 CoA V2.wpd City Council Resolution 2000-_ Tract 27519 (Revision #2) April 18, 2000 any of the trees are so unsafe that they should be removed. Such a determination for removal shall require removal of the specified trees within 60 days of receipt of the Study. Prior to final map approval a landscape easement shall be established behind Lots 38-42 to maintain the existing Eucalyptus trees. The Homeowners' Association shall be required to maintain the trees in the landscape easement. 7. The applicant shall construct perimeter walls and required landscaping to enclose the entire perimeter prior to final inspection and occupancy of any homes within the tract unless a phasing plan or construction schedule is approved by the City Engineer and Community Development Director. 8. Landscape berms shall be used throughout the parkway landscaping as required by Section 9.60.240(F) of the Zoning Ordinance. 9. Mature trees shall be installed along Dune Palms Road (e.g., minimum 1.75" to 2.5" diameter trunk width per tree type). Vandal proof ground mounted lighting shall be used periodically to accent the parkway trees. Shrubs shall be clustered to form distinctive design themes. 10. Front yard landscaping for future houses shall consist of a minimum of two shade trees (15 gallon with 1 " diameter trunk) and 10 five -gallon shrubs. Three additional 15 gallon trees shall be required for corner lot houses. All trees shall be double staked to prevent wind damage. Trees and shrubs shall be watered with emitters or bubblers. The developer is encouraged to use plants that are native to this area and drought tolerant. 11. Landscape and irrigation improvements shall be installed prior to occupancy of the house. The developer and subsequent property owner shall continuously maintain all required landscaping in a healthy and viable condition. QUALITY ASSURANCE 12. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 13. The applicant shall employ or retain California registered civil engineers, geotechnical engineers, surveyors, or other licensed professionals, as appropriate, to provide sufficient construction supervision to be able to furnish and sign accurate record drawings. 14. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by 315 the City as evidence that construction materials and methods comply with plans C:\My Documents\WPDOCS\TT27519 CoA V2.wpd u 2 O City Council Resolution 2000-_ Tract 27519 (Revision #2) April 18, 2000 and specifications. Where retention basins are installed, testing shall include a sand filter percolation test, as approved by the City Engineer, after required tract improvements are complete and soils have been permanently stabilized. 15. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all plans which were signed by the City Engineer. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As -Constructed" stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as -constructed conditions. MAINTENANCE 16. The applicant shall make provisions for continuous, perpetual maintenance of all required improvements unless expressly released from said responsibility by the City. FEES AND DEPOSITS 17. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. 18. The applicant shall comply with the terms. and requirements of the Infrastructure Fee program in effect at the time of issuance of building permits. 19. Prior to building permit issuance, the developer shall pay school mitigation fees to the Desert Sands Unified School District based on the State imposed fee in effect at that time. The school facilities fee shall be established by Resolution (i.e., State of California School Facilities Financing Act). FIRE DEPARTMENT 20. Fire hydrants in accordance with CVWD Standard W-33 shall be located at each street intersection spaced not more than 330 feet apart in any direction with no portion of any lot frontage more than 165 feet from a fire hydrant. Minimum fire flow shall be 1,500 g.p.m. for a 2-hour duration at 20 psi. Blue dot reflectors shall be mounted in the middle of the streets directly in line with fire hydrants. 21. Prior to recordation of the final map, applicant/developer will furnish one blueline copy of the water system plans to the Fire Department for review/approval. Plans will conform to the fire hydrant types, location and spacing, and the system 3.? 6 C:\My Documents\WPDOCS\TT27519 CoA V2.wpd o 29 City Council Resolution 2000-_ Tract 27519 (Revision #2) April 18, 2000 will meet the fire flow requirements. Plans will be signed/approved by a registered civil engineer and the local water company wit the following certification: "I certify that the design of the water system is in accordance with the requirements prescribed by the Riverside County Fire Department." 22. The required water system including fire hydrants will be installed and accepted by the appropriate water agency prior to any combustible building materials being placed on an individual lot. 23. A temporary water supply for fire protection may be allowed for the construction of the model units only. Plans for a temporary water system must be submitted to the Fire Department for review prior to issuance of building permits. 24. The minimum dimensions for fire apparatus access roads entering and exiting this project shall have an unobstructed width of not less than 20-feet in each direction and an unobstructed vertical clearance of not less than 13 feet 6 inches. 25. Gate entrances shall be at least two feet wider than the width of the traffic lane(s) serving that gate. All gates providing access from a road to a driveway shall be located at least 40 feet from the roadway and shall open to allow a vehicle to stop with obstructing traffic on the road. 26. Gates shall have either a secondary power supply or an approved manual means to release mechanical control of the gate in the event of loss of primary power. 27. Install Knox key operated switches, series KS-2P with dust cover, mounted per recommended standard of the Knox Company. Plans must be submitted to the Fire Department for approval of mounting location/position and operating standards. Ordering forms are available at the Fire Department. The form must be authorized and signed by the Riverside County Fire Department personnel for the correctly coded system to be purchased. 28. Operation of the Knox key switch shall simultaneously open and control the gates for both directions of travel. 29. Phased improvements shall be approved by the Fire Department. 30. Applicant/developer will provide written certification from the appropriate water company that the required fire hydrants are either existing or that financial arrangements have been made to provide them. 3? o30 C:\My Documents\WPDOCS\TT27519 CoA V2.wpd City Council Resolution 2000-_ Tract 27519 (Revision #2) April 18, 2000 MISCELLANEOUS 31. All agency letters received for this case are made part of the case file documents for plan checking purposes. 32. Permanent tract identification signs shall be approved by the Planning Commission (i.e., Business Item). 33. Open fencing shall be constructed along Dune Palm Road adjacent to the retention basin pursuant to General Plan Policy 3-4.1.14. In lieu of open fencing, a combination fence consisting of a low-level masonry wall with tubular steel fencing on top may be permitted, submitted to the approval by the Planning Commission. Rear yard walls constructed for Lots 1 and 2 shall be decorative (i.e., masonry block with stucco coating) and include pilasters spaced at 30-foot intervals. 34. Phase 1 building permits (Lots 31-53) may be issued to the developer prior to installation of the golf driving range screening required along the south Tract boundary. Prior to a final inspection of any home in Phase 1, the developer shall have either installed the golf screening or closed escrow on the purchase of the La Quinta Golf Ranch property thereby closing said facility. 33g Al C:\My Documents\WPDOCS\TT27519 CoA V2.wpd 6& 0 T4'!t 4 IN a" COUNCIL/RDA MEETING DATE: March 21, 2000 Public Hearing for Tract 27519 (Revision #2) to Eliminate a Condition of Approval Requiring Existing Eucalyptus Trees to Remain on Single Family Lots 38-42 and Amend the Final Map to Eliminate a City Landscape Easement from a 70 Lot Single Family Subdivision (Aliso Del Rey) Located on the East Side of Dune Palms Road, South of Desert Stream Drive. Applicant: Century -Crowell Communities ATTACHMENT 1. AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: A- Adopta Resolution of the City Council denying the applicant's request to remove the existing Eucalyptus trees from behind single family Lots 38-42 and approving the reconveyance of a landscape easement to the Homeowners' Association for Tract 27519 (Revision #2) as recommended by the Planning Commission, subject to Findings and Conditions of Approval. LapiqJ'a"molefill• None. None. On November 24, 1998, the Planning Commission, on a 4-0 vote, adopted Resolutions 98-082 and 98-083 recommending to the City Council certification of Environmental Assessment 98-370 and approval of Tentative Tract Map 27519. A copy of the Minutes from this meeting is attached (Attachment 1). u33 A Srcc Tr 27519Rev2 - 39 On January 5, 1999, upon recommendation of the Planning Commission, the City Council, on a 5-0 vote, adopted Resolutions 99-06 (EA) and 99-07 (TTM) approving a 70 single family lot subdivision on 17.6 acres. A copy of the Minutes from this meeting is attached (Attachment 2). Prototype houses for the project were approved by the Planning Commission on April 13, 1999 under Site Development Permit 99-648. The single story houses range in size from 1,500 square feet to more than 2,000 square feet. In November 1999, the developer recorded this Map and has since graded the site. Project Request The applicant is requesting modification to Condition #92 of City Council Resolution 2000-11 requiring the existing Eucalyptus trees to remain behind single family Lots 38- 42 along the north property line. To support the request, the applicant has submitted a letter from a local arborist citing problems with the trees due to maintenance and site grading work making some of the trees susceptible to blowing over (Attachments 3-5). The second request involves correcting an error that was made in finaling the Map in that a maintenance easement for the existing Eucalyptus trees was granted to the City instead of the future Homeowners' Association per the conditions of approval. Planning Commission Action The Planning Commission considered this revision request at its meeting of February 22, 2000, and by a 4-0 vote adopted Resolution 2000-008, recommending the developer retain the existing Eucalyptus trees along. the north Tract boundary (Condition #6) and approving reconveyance of an on -site City landscape easement to the Homeowners' Association (Condition #5). The City Attorney stated during the Hearing that she has a great concern about liability when there is an appraisal from a certified arborist discussing problems with the existing trees. A copy of the Minutes from this meeting is attached (Attachment 6). The Planning Commission adopted Minute Motion 2000-003 recommending the City Council contract with a certified arborist for a second opinion regarding the health of the existing trees. 330 A4 A Srcc Tr 27519Rev2 - 39 Public Notice This revision request was advertised in the Desert Sun newspaper on March 8, 2000, and mailed to all property owners within 500 feet of the Tract boundaries as required by the Subdivision Ordinance of the La Quinta Municipal Code and Charter. No written correspondence has been received. Findings necessary to approve a landscape easement reconveyance request can be made and are contained in the attached Resolution. The Resolution also denies the applicant's request to eliminate the mature Eucalyptus trees from behind single family Lots 38-42. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council denying the applicant's request to remove the existing Eucalyptus trees from behind single family Lots 38-42 and approving the reconveyance of a City landscape easement to the Homeowners' Association for Tract 27519 (Revision #2) as recommended by the Planning Commission, subject to Findings and Conditions of Approval; or 2. Adopt a Resolution of the City Council approving the applicant's request to remove the existing trees from behind single family Lots 38-42 and reconveyance of a City landscape easement to the Homeowners' Association for Tract 27519 (Revision #2), subject to Findings and Conditions; or 3. Continue the request and provide staff with alternative direction. Respectfully submitted, Development Director A Srcc Tr 27519Rev2 - 39 Approved for submission by: Z'Z �Y. �'-yt--try-►�-�_ Thomas P. Genovese, City Manager A5 KI Attachments: 1. Planning Commission Minutes of November 24, 1998 (Excerpt) 2. City Council Minutes of January 5, 1999 (Excerpt) 3. Letter from Mr. Al Hollinger dated January 13, 2000 4: Tree Location Map 5. TTM 27519 Exhibit 6. Planning Commission Minutes of February 22, 2000 (Excerpt) 3 A Srcc Tr 27519Rev2 - 39 o I f,) City Council Minutes 10 March 21, 2000 Mr. Genovese noted to establish a separate Assessment District in that amount would not be economical. Council Member Perkins supported setting aside a day for staff to be available to answer questions on the Assessment District and suggested 11:00 a.m. to 8:00 p.m. He felt the Council is committed to doing everything financially and legally possible to help the citizens improve the community. Council Member Adolph felt no one would reject the undergrounding of utilities if the price is reasonable and believed the Council should consider whatever it can do to help the situation economically. There being no further requests to speak, the Mayor declared the PUBLIC HEARING CLOSED at 8:27 p.m. Council concurred to set aside a day, prior to the next Council meeting, between 11:00 a.m. and 8:00 p.m. for staff to be available to provide information on the proposed Assessment District, and to direct staff to utilize a post card mailing to notify the residents. No action was taken. 2. PUBLIC HEARING ON TRACT 27519, REVISION NO. 2, TO ELIMINATE A CONDITION OF APPROVAL REQUIRING EXISTING EUCALYPTUS TREES TO REMAIN ON SINGLE FAMILY LOTS 38-42 AND AMEND THE FINAL MAP TO ELIMINATE A CITY LANDSCAPE EASEMENT FROM A 70-FOOT LOT SINGLE FAMILY SUBDIVISION (ALISO DEL REY) LOCATED ON THE EAST SIDE OF DUNE PALMS ROAD AND SOUTH OF DESERT STREAM DRIVE. APPLICANT: CENTURY CROWELL COMMUNITIES. The Mayor declared the PUBLIC HEARING OPEN at 8:42 p.m. Community Development Director Herman gave a brief summary of the request and the Planning Commission's recommendation to deny the request as outlined in the staff report. Marty Butler, 44-180 Ocotillo Drive, representing Century Crowell Communities, stated they are requesting a modification to Condition No. 92 to allow the elimination of eucalyptus trees on lots 38-42. Their request is based on a report by Mr. Hollinger, a certified arborist, on the impact the adjacent developments will have on the viability of the trees. She explained the report came about when a City staff member learned they planned to top the trees and 333 U 37 Z City Council Minutes 11 March 21, 2000 recommended they first contact Mr. Bobbitt who in turn recommended they contact Mr. Hollinger. T. J. Mulcahey, 79-350 Desert Rock Court, wished to see the trees maintained. Sean Huber, 79-375 Desert Stream Drive, noted Century Crowell's original grading plan did not conflict with the trees and that the wall was built along the natural grade and slope with the trees in mind. Furthermore, Dennis Cunningham paid for a no -cut clause with the owner of the property to keep the trees and Topaz residents were told the trees would remain. Jim Brenneis, 79-365 Desert Stream Drive, asked Council to deny the applicant's request. Dewayne Lewis, 79-350 Desert Stream Drive, also spoke in opposition to the trees being eliminated. Ms. Butler stated their request is based on the safety and liability issues related to maintaining the trees. If they are allowed to remove the trees, they will install turf on the slope and construct a retaining wall. It will cost them approximately $35,000 to remove the trees. Michael Grant, 3750 University Avenue, Riverside, of Best, Best, & Krieger, attorney for the applicant, commented on the liability of the property owners should the trees be maintained and later fall. There being no further requests to speak, the Mayor declared the PUBLIC HEARING CLOSED at 9:25 p.m. Council Member Adolph hated to see the trees removed and noted none of the limbs broke during yesterday's high winds. Council Member Sniff recommended a continuance and getting a second opinion on the trees. Mr. Herman advised staff recommended the applicant get an arborist before topping the trees because of their concerns about weakening the trees. In response to Mayor Pena, City Attorney Honeywell confirmed opening the tract map allows Council to make other modifications to the conditions of approval. Council Member Henderson agreed with getting a second opinion. 334 AS .• City Council Minutes 12 March 21, 2000 Council Member Perkins was concerned the trees may have been damaged by the grading and supported the recommendation to get a second opinion. He wished to see the trees preserved and not topped. Mayor Pena concurred and suggested finding out if there's some way to make the trees stronger. MOTION - It was moved by Council Members Sniff/Perkins to continue the public hearing for Tract 27519, Revision No. 2, for Century Crowell Communities to April 18, 2000, and authorize an appropriation of funds at the discretion of the City Manager to secure the services of a Certified Arborist to evaluate the trees, and recommend an appropriate pruning method. Motion carried unanimously. MINUTE ORDER NO. 2000-56. Council Member Perkins asked staff to take a look at the grading issue as well. 3. PUBLIC HEARING ON TENTATIVE TRACT 29657, A REQUEST TO SUBDIVIDE 58 SINGLE FAMILY LOTS, STREET LOTS, A COMMON AREA LOT, AND A GOLF COURSE LOT TO ADJUST EXISTING LOT LINES AND PROVIDE GATED ENTRIES ON MEDALLIST DRIVE AND NATIONAL DRIVE, BETWEEN KINGSTON HEATH AND TIBURON DRIVE, WITHIN THE NORMAN COURSE. APPLICANT: NORMAN ESTATES II, LLC. The Mayor declared the PUBLIC HEARING OPEN at 9:26 p.m. Community Development Director Herman presented the Tentative Tract Map request as outlined in the staff report. Chris Berg, 79-799 Old Avenue 52, of MDS Consulting, stated they are in agreement with the conditions of approval. There being no further requests to speak, the Mayor declared the PUBLIC HEARING CLOSED at 9:28 p.m. RESOLUTION NO. 2000-27 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A REQUEST TO RE -SUBDIVIDE 58 SINGLE FAMILY LOTS, STREET LOTS, A COMMON AREA LOT, AND A GOLF COURSE LOT TO ADJUST EXISTING LOT LINES AND PROVIDE GATED ENTRIES (TENTATIVE TRACT MAP 29657 - NORMAN ESTATES II, LLC). It was moved by Council Members Sniff/Adolph .to adopt Resolution No. 33J 2000-27 as submitted. Motion carried unanimously. ATTACHMENT 2 E VIC PEST CONTROL P. O. BOX # 1076 - Indio, CA 92202 (760) 347-2042 April 12, 2000 City of La Quinta 78 — 495 Calle Tampico La Quinta, CA 92253 Dear: Greg Trowsdel Tree Evaluation For Tract #27519 Specie: Eucalyptus viminalis FINDINGS: �hII CITY" CE LAC,]UNTA PLANNING DEPARTMENT These trees are native to Australia, which is similar to our climate. Here in the Coachella Valley the Eucalyptus need deep watering twice a month. They will not thrive on the level of water and fertilizer required by a lawn. This will make the trees predisposed to Lerps Psyllid and Eucalyptus Longhorn Beetles infestation. (There are no pesticides that can economically control these insects.) (14 / 30 Trees) 46 % of the trees already have Lerps. (2 / 30 Trees) 6.7 % have Longhorn Beetles. These trees were planted in the 30's to provide a windbreak for a citrus farm. In 1990 the (Topaz Development) wall was built, these trees were trimmed and 40% of the roots were disturbed and brought under irrigation. These incidents have lead to twig and branch dieback. On January 2000 these trees were again brought under stress due to construction, soil disturbance, grade change and excess irrigation. All of these factors will lead to additional twig and branch dieback. April 8, 2000 I evaluated and tagged by numerical order all thirty (30) Eucalyptus Trees. Enclosed: INDIVIDUAL EVALUTION FORMS FOR EACH NUMBERED TREE. 33G u40 Hazards Rating: TREES # 14 thru # 30 have houses under construction within 60 feet of the trees! Ratings from 3 thru 12 are: 12 Being the worst. 3 Being the best. 7+ Need immediate action. There are 8 trees that rate 7 or higher that need immediate action and / or removed RECOMMENDATIONS: TREES # 1, 3, 5, 6, 8, 9, 10, 14, 20 and 22 NEEDS TO BE REMOVED. TREES # 5, 6, 8, 14, 17, 18, 20, 22 NEEDS IMMEDIATE ACTION FOR SAFETY TO FUTURE HOMEOWNERS. ALL OTHER TREES HAZARD ABATEMENT AS PER INDUVALUTION EVALUTION FORMS. FOLLOW-UP WITH INSPECTIONS EVERY 6 (SIX) MONTHS Sincerely, E-VIC Pest Contro Victor M. Gonzalez Owner Lic. # WC - 5053 Enclosed VMG/lgn E-mail us at EVIC86@AOL.com 33 u�1. - --- ----------- > n IC __ _- I- __._. _`. -_ _ 3 �` 44 S9 ei7 a ice' � 6,6•`9� 1�P IQ S.r M M U � \\�• � \� �-.-�- — sz— — — _ T „� _ _._ � � , I,, J ' oil bSZ 717 N toy7--- Q () II/ 1J/ {T �• O c M � I I I � 1' �.'. �, ��• .f-�- _�ZSZ �SZ�__ Vl _ �-� � � � L� ll_ Y i � I •�� p o z p N sz tiff �� o w Lo O- r ° ti O z INicy 0 �p W . IN io CL DK _W z I 1 ¢ _J� �� ti°./11 ?3-1 or � b a £,b6-00 N ha jr y`s�°a 2 Z6 3� rI, l p � lZl } /y a�`c2a - 31VAlbd) A-32V 130 nr.., rt211 1 p . J vl w c� 4J z� Ci�o I M.NgS.00.LON d ��((9Sz � m .m <NI uoOn�nWZ� O a nN �N m MN� C) � i� �i: �yG,�G SJ OM N� b: d" S1 K" - it Q � ��z n �. aU» zzN Io RIB J M tS,bZBO ft n w� v dam- - LLJ �4 F �� O J 44 �L :�d7. V w ,oyl /1'1«9�'-; I.ZON "�I S'2 JsB it M L 0 u J Lo (0 N i 10 o o ' n �! d Li�N` QI b'S 11 7b} „Li b 0� ft a Isla 1' 1 f - � - :. { cc 3 -''Jj W K o SOS - °s a Q � Y �' w4 In ,:" �s� 1, ss M ;L , 6Zof>)-N h z 04 K; 0 icl 1 EP � In milli cc � � f( j • I 4J 0 A^^^TTT ` !O sv b ti..2 I Q ^p�j W Cp ,N Site/Address: Map/Location: Owner: public private Date: Inspector: Date of last inspection: A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas TREE HAZARD EVAL UATION FORM 2nd Edition unknown other HAZARD RATING: ___L+ + Failure + Size + Target Hazard Potential of part Rati-g Rating Immediate action needed Needs further inspection Dead tree TREE CHARACTERISTICS ' Tree # Species: DBH: 7 z�'Z3�i of bunks: ;4,_ Height _enL�1_ Spread: J_ Form: ❑ generally symmetric ❑ minor asymmetry ❑ major asymmetry ❑ stump sprout Las g-headed Crown class: O dominant ❑ co -dominant ❑ intermediate 7, suppressed Live crown ratio: 9b 90 % Age class: ❑ young ❑ semi -mature ® mature ❑ over-mature/senescent Pruning history: 'O crown cleaned ❑ excessively thinned X topped ❑ crown raised ❑ pollarded ❑ crown reduced ❑ flush cuts ❑ cabled/braced ❑ none O multiple pruning events Approx. dates: Special Value: ❑ specimen ❑ heritage/historic O wildlife ❑ unusual ❑ street tree Kscreen ❑ shade ❑ indigenous ❑ protected by gov. agency TREE HEALTH Foliage color. ❑ normal 9chlorotic ❑ necrotic Epicorrnics? Y NN Growth obstructions: Foliage density normal ❑ sparse Leaf size: O normal 2 small ❑ stakes O wire/ties ❑ signs O cables Annual shoot growth: ❑ excellent Paverage ❑ poor Twig Dieback? V N ❑ curb/pavement Q guards Woundwood development: ❑ excellent Z4verage ❑ poor ❑ none ❑ other Vigor class: O excellent ❑ avers a E air ❑ poor Major pests/diseases: LIC42 1J k2(5 SITE CONDITIONS - < < �o 4-7-MVfW4- / '- Site Character. ❑ residence ❑ commercial O industrial park O open space ❑ natural ❑ woodlandVorest "-dQ r . Landscape type: �O parkway ❑ raised bed ❑ container ❑ mound ❑ lawn ❑ shrub border (wind break Irrigation: D'�� node ❑ adequate ❑ ''adequate ❑ excessive ❑ trunk/wettled Recent site disturbance? d N [�d'construction P oil disturbance 0-grade change /O line clearing g g g site clearing • dripline paved: '6 10-25% 25-50% 50-75% 75-100% Pavement lifted? Y N • dripline w/ fill soil: 0% 10-25% 25-50% - 5% 5-10O% • dripline grade lowered: S. 10-25% 25-50% 50-75% 75-100% Soil problems: ❑ drainage ❑ shallow ❑ compacted O droughty ❑ saline alkaline O acidic O small volume O disease center ❑ history of fail ❑ clay 0 expansive ❑ slope ° aspect: � Obstructions: ❑ lights ❑ signage ❑ line -of -sight O view O overhead lines ❑ underground utilities ❑ traffic LY adjacent veg. ❑ Exposure to wind: ❑ single tree ❑ below cangpy, ❑ above canopy ❑ recently exposed O windward, canopy edge ❑ area prone to windthrow 44 Prevailing wind direction: W y f _NCcurr4nce of snowlice storms 2rnever O seldom ❑ regularly TARGET Use Under Tree: O building O parking I] traffic O pedestrian recreation la mle ❑ hardscape ❑ small features ❑ utility lines, n Can target be moved? Y N Can use be restricted? v N U.rcJCL / � J� ' `J Occupancy: up occasional use ❑ intermittent use ❑ frequent use ❑ constant use w,' 11 C k•-_J e Q I Tho Intomatiinnal %wiety of Arboriculture assumes no responsibility for conclusion or recommendations derived from use of this form. r TREE DEFECTS ROOT DEFECTS: Suspect root not: Y 5 Mushroom/conk/bracket present: Y Y ID: Exposed roots: u severe ❑ moderate ❑ low Undermined: severe moderate L-1 low Root pruned: --g�2— distance from trunk Root area affected: Buttress wounded: Y V When: Restricted root area: ❑ severe moderate 'ow Potential for root failure: ❑ severe , moderate Ylow .V � I?LEAN: 1' deg. from vertical 2*natural , unnatural :1 self -corrected Soil heaving: Y N Decay in plane of lean: Y d Roots broken Y N Soil cracking: Y N Compounding factors: w Lean severity: ❑ severe O moderate ':Zlw CROWN DEFECTS: Indicate presence of individual detects and rate their severity (s = severe, m = moderate. I = low) DEFECT ROOT CROWN TRUNK SCAFFOLDS BRANCHES Poor to er Bow,sweep Codominants/forks Multiple attachments Included bark Excessive end weight Cracks/s hts Hangers Girdling Woundsiseam Deco Cavity Conks/mushrooms/bracket Bleeding/sap flow Loose/cracked bark Nesting holetbee hive Oeadwood/stubs Borers/termites/ants Cankers./galls/burls Previous failure HAZARD RATING Tree part most likely to fail '� �✓ `�+o e „ i;.� o; way faailure potential:Q low: 2 -medium; 3 -high; 4 -severe Inspection period: annual biannual other 1��5 Size of part: 1 - <6" (15 cm),Q- 6-18" (15-45 cm): Failure Potential + Size of Part + Target Rating = Hazard Rating 3-18-30" (45-75 cm): 4 - >30" (75 cm) Target ratingd- occasional use; 2 intermittent use; I + �L_ + �, _ �! 3 - frequent use: 4 - constant use HAZARD ABATEMENT Prune: move defective oart O reduce end weiaht 0 crown clean ❑ thin ❑ raise canopy U crown reduce 1:3 restructure r shape Cable/Brace: Inspect further. 21"'root crown ❑ decay L7aerial i�monitor Remove tree: 1f% N ? Replace? Y N Move target: Y N / Other. _ Effect on adjacent trees: O none 2 evaluate Notification: ❑ owner ❑ manager C4overning agency Date: q ? — 00 COMMENTS re.do-Jr, }-re e 4., .AA ke roe-,c /,,j� fr`.P f A40 VM Site/Address: Map/Location: Owner: public private Date: Inspector: Date of last inspection: A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas TREE HAZARD EVALUATION FORM 2nd Edition unknown other HAZARD RATING: +/+�—= Failure + Size + Target = Hazard Potential of part Rating Rating Immediate action needed Needs further inspection Dead tree . TREE CHARACTERISTICS Tree N: Species: DBH: d of trunks: Height: �_ Spread: 3 S Form: B/ generally symmetric ❑ minor asymmetry ❑ major asymmetry ❑ stump sprout O stag -headed Crown class- ❑ dominant ❑ co -dominant C3 intermediate ❑ suppressed Live crown ratio: % Age class: ❑ young ❑ semi -mature ature ❑ over-mature/senescent Pruning history: 20ne wn cleaned ❑ excessively thinned ❑ topped ❑ crown raised ❑ pollarded ❑ crown reduced 9Wuush cuts Clcabled/braced ❑ multiple pruning events Approx. dates: Special Value: ❑ specimen ❑ heritagethistoric 0 wildlife ❑ unusual O street tree 12 creen ❑ shade O indigenous ❑ protected by gov. agency TREE HEALTH Foliage color 2rnormal ❑ chlorotic ❑ necrotic Epicormics? Y N Growth obstructions: Foliage density: M normal ❑ sparse � Leal sin: C�rmal ❑ small ❑ stakes ❑ wire/ties O signs O cables Annual shoot growth: ❑ excellent E? average ❑ poor Twig Dieback? Y N ❑ curb/pavement ❑ guards Woundwood development: ❑ excellent 42raverage ❑ poor ❑ none ❑ other Vigor class: ❑ excellent Di'verage❑ fair ❑ poor Major pests/diseases: h4LI SITE CONDITIONS Site Character. ❑ residence O commercial ❑ industrial ❑ park 0open space ❑ natural O woodlandVorest Landscape type: ❑ parkway ❑ raised bed O container ❑ mound ❑ lawn O shrub border C'wind break Irrigation: none ❑ adequate ❑ inadequate ❑ excessive ❑ trunk wettled Recent site disturbance? � N Construction ❑ soil disturbance 2grade change ❑ line clearing ❑ site clearing • dripline paved: &. 10-25% 25-50% 50-75% 75-100% Pavement lifted? Y • dripline w/ fill soil: 0% 10-25% 25-50%. -75 . 75-100% • dripline grade lowered: 9/. 10-25% 25-50% 50-75% 75-100% Soil problems: ❑ drainage ❑ shallow ❑ compacted ❑ droughty ❑ saline 3 alkaline ❑ acidic ❑ small volume ❑ disease center ❑ history of fail ❑ clay ❑ expansive ❑ slope ° aspect: Obstructions: ❑ lights ❑ signage ❑ line -of -sight O view ❑ overhead lines ❑ underground utilities O traffic ❑ adjacent veg. ❑ Exposure to wind: ❑ single tree ❑ below cano y ❑ above canopy ❑ recently exposed ❑ windward, canopy edge O area prone to windthrow Prevailing wind direction: W i y. Occurrence of snowAce storms Ck ever O seldom ❑ regularly TARGET Use Under Tree: ❑ building O parking ❑ traffic ❑ pedestrian ❑ recreation landscape O hardscape ❑ small features ❑ utility lines Can target be 70c"11 Y Can use be restricted? ) N U 4 53'1 r Occupancy: use ❑ intermittent use ❑ frequent use O constant use Y The Intematu ml.society of Arboriculture assumes no resoonsitidi1v for conclusions or recommendations derived from use of this NW. TREE DEFECTS ROOT DEFECTS: Suspect root rot: �11 N Mushroom/conk/bracket present: n N 10: Exposed roots: u severe ❑ moderate U?Ko w Undermined: v severe 71 moderate f ow Root pruned: distance from trunk Root area affected: 30 Buttress wounded: Y N When: Restricted root area: :! severe ❑ moderate w Potential for root failure: :] severe C moderate F?'0w LEAN: Zo" deg. from vertical Mural unnatural �—_J self -corrected Soil heaving: Y fd 7 Decay in plane of lean: Y (9 Roots broken Y r,�q Soil cracking: Y (0 Compounding factors: Lean severity: 0 severe ❑ moderate J'low CROWN DEFECTS: Indicate presence of individual defects and rate their severity (s = severe, m = moderate, I = low) DEFECT ROOT CROWN TRUNK SCAFFOLDS BRANCHES Poor taper Bow, sweep Codominants/forks Multiple attachments Included bark Excessive end weight Cracks/splits Hangers Girdling Wounds/seam Decay Cavity Conks/mushrooms/bracket Bleeding/sap flow Loose/cracked bark Nesting hole/bee hive Deadwood/stubs L L Borers/termdes/ants Cankers/galls/burls Previous failure HAZARD RATING Tree part most likely to fail: e c r Gt P - -. Failure potential: 1 - IowM medium; 3 - high: 4 - severe Inspection period: annual biannual other Size of part: T - & (15 cm); 2 - 6.18" (15-45 cm); Failure Potential + Size of Part + Target Rating = Hazard Rating 3-18-30" (45-75 cm): 4 - >30" (75 cm) 11 �/ Target ratingC5- occasional use: 2 intermittent use: + + —L_ _ + 3 - frequent use: 4 • constant use HAZARD ABATEMENT Prune: Fxremove defective part 0 reduce end weight ❑ crown clean Prfhtn 0 raise canopy ❑ crown reduce 1:1 restructure G shape Cable/grace: inspect further. ❑ root crown ❑ decay 0 aerial orator Remove tree: Y © Replace? ;21uate Move target: Y 0 Other.Effect on adjacent trees: 0 none Notification: ❑ owner 0 manager C g✓overning agency Date: COMMENTS l4�cr?� t G� rlarc ,�cr� d'_ �re e �-` u 4 6 Site/Address-, Map/Location: Owner: public Date: Date of last inspection: 0A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas . © TREE HAZARD EVALUATION FORM 2nd Edition private unknown other Inspector: HAZARD RATING: + +�_ Failure + Size + Target Hazard Potenti of part Rat!-g Rating Immediate action needed Needs further inspection Dead tree TREE CHARACTERISTICS I' Tree N: 3 Species: 0 DON: 35// i o1 hunks: �_ Height: o-'q Spread: -ZO �f Form: Generally symmetric ❑ minor asymmetry O major asymmetry ❑ stump sprout El stag -headed Crown class: Eldominant O co -dominant 12y�ntermediate ❑ suppressed Live crown ratio: _&% Age class: iJ young ❑ semi -mature 2nlature _ over-mature/senescent Pruning history: ❑ cr wn cleaned ❑ excessively thinned O topped ❑ crown raised ❑ pollarded ❑ crown reduced O flush cuts ❑ cabled/braced none O multiple pruning events Approx. dates: Special Value: ❑ specimen O heritage/historic ❑ wildlife O unusual ❑ street tree E screen O shade O indigenous ❑ protected by gov. agency TREE HEALTH Foliage color. ❑ normal chlorotic ❑ necrotic Epicormics? Y N Growth obstructions: Foliage density: Caformal - ❑ sparse Leaf sin: Formal ❑ small O stakes ❑ wire/ties O signs ❑ cables Annual shoot growth: ❑ excellent average ❑ poor Twig Dieback? Y e!j�? ❑ curb/pavement ❑ guards Woundwood development: ❑ excellent 2average O poor ❑ none O other Vigor class: ❑ excellent aaveragee ❑ fair ❑ poor Major pests/diseases: 0 4 SITE CONDITIONS Site Character. ❑ residence ❑ commercial ❑ industrial ❑ park Qopen space ❑ natural O woodlanddorest landscape type: ❑ parkway ❑ raised bed O container O mound ❑ lawn O shrub border I�wind break Irrigation: 12"none ❑ adequate inadequate O excessive ❑ trunk wettled �O Recent site disturbance? 6) N Erconstruction ❑ soil disturbance G rade change O line clearing ite clearing • dripline paved: 9.10-25% 25-50% 50-75% 75-100% Pavement lifted? Y N • dripline w/ fill soil: 0% 10-25% E50 // 50-75% 75-100% • dripline grade lowered: 0% 10-25% 50O 6 50-75% 75-100% Soil problems: ❑ drainage ❑ shallow ❑ compacted O droughty ❑ saline alkaline ❑ acidic O small volume ❑ disease center O history of tad O clay ❑ expansive O slope ° aspect: Obstructions: O lights O signage ❑ line -of -sight O view O overhead lines ❑ underground utilities ❑ traffic O adjacent veg. ❑ Exposure to wind: O single tree ❑ below canopy ❑ above canopy ❑ recently exposed Diwindward. canopy edge ❑ area prone to windthrow Prevailing wind direction: l..t/ "74' Occurrence of snowlce storms Lne/�ver O seldom ❑ regularly TARGET Use Under Tree: O building ❑ parking O traffic O pedestrian ❑ recreation O landscape ❑ hardscape O small features O utility liness Can target be moved? Y ( Can use be restricted? © N � 4,3 Occupancy: 2/occasional use O intermittent use ❑ frequent use O constant use f110k Ttie I„rom2finnarSnri w of Arboriculture assumes no resoonsibility for conclusions or recommendations derived from use of this form. TREE DEFECTS ROOT DEFECTS: Suspect root rot: Y 6� Mushroom/conk/bracket present: Y ip ID: Exposed roots: a severe ❑ moderate `Tow Undermined: severe moderate _• tbw Root pruned: distance from trunk Root area affected: °b Buttress wounded: Y N When: Restricted root area: O severe moderate flow Potential for root failure: severe C moderate 7-,J-toW LEAN: deg. from vertical natural _ unnatural self -corrected Soil heaving: Y N Decay in plane of lean: Y (9 Roots broken Y (�C) Soil cracking: Y, Compounding factors: Lean severity: ❑ severe O moderate O low CROWN DEFECTS: Indicate presence of individual defects and rate their severity (s = severe, m = moderate, I = low) DEFECT ROOT CROWN TRUNK SCAFFOLDS BRANCHES Poor taper Bow. sweep Codominants/forks Multiple attachments Included bark Excessive end weight Cracks/splits Hangers Girdling Wounds/seam Decay Cavity Conks/mushrooms/bracket Bleedingisap flow Loose/cracked bark hole/bee hive -Nesting Deadwood/stubs Borers/termites/ants Cankers/galls/burls Previous failure HAZARD RATING Tree part most likely to fail: Failure potential: ®- low; 2 - medium: 3 - high: 4 - severe Inspection period: annual biannual other Size of part: d <6" (15 cm); 2 - 6-18" (15-45 cm); Failure Potential + Size of Part + Target Rating = Hazard Rating 3 - 18-30" (45-75 cm): d - >30" (75 cm) Target rating: & occasional use: 2 intermittent use; / 3 - frequent use: 4 - constant use HHAZ-A-R.FD ABATEMENT Prune: L remove defective part C reduce end weight ❑ crown clean hin ❑ raise canopy O crown reduce O restructure G shape Cable/Brace: Inspect further: ❑ root crown ❑ decay ❑ aerial 0 monitor Remove tree: / N Replace? Y t Move target: Y YOther. Effect on adjacent trees: 0 none valuate Notification: ❑ owner G manager governing agency Date: COMMENTS ft2 A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas o TREE HAZARD EVALUATION FORM 2nd Edition Site/Address: Map/Location: Owner: public private unknown other Date: Inspector: Date of last inspection: TREE CHARACTERISTICS HAZARD RATING: _ + __Z._ + Failure + Size + Potential of part _ / - Target = Rat!-g Hazard Rating Immediate action needed Needs further inspection Dead tree Tree N: Y— Species: OBH: q?q If of trunks: �_ Height: h9c9 <f Spread: 3 Form: 2"generally symmetric ❑ minor asymmetry ❑ major asymmetry D-Sfump sprout stag -headed Crown class: 21"'dominant ❑ co -dominant ❑ intermediate O suppressed Live crown ratio: _ % Age class: ❑ young ❑ semi -mature iature =i over-mature/senescent Pruning history: gown cleaned ❑ excessively thinned ❑ topped ❑ crown raised ❑ pollarded ❑ crown reduced ❑ flush cuts ❑ cabled/braced O none O multiple pruning events Approx. dates: / Special Value: ❑ specimen Elheritagethistoric ❑ wildlife ❑ unusual ❑ street tree 2's reen O shade ❑ indigenous O protected by gov. agency TREE HEALTH Foliage color. Q'normal ❑ chiorotic ❑ necrotic Epicormies? ® N Growth obstructions: Foliage density: O normal Iiparse Leaf size: E'iiormal ❑ small ❑ stakes O wire/ties O signs O cables Annual shoot growth: ❑ excellent 0-fierage ❑ poor Twig Dieback? Y N ❑ curb/pavement ❑ guards Woundwood development: O excellent 2average ❑ poor ❑ none ❑ other Vigor class: ❑ excellent era e Elfair ❑ poor �r Major pests/diseases: P ;�%�1 SITE CONDITIONS Site Character. O residence ❑ commercial ❑ industrial ❑ park 2o-pen space ❑ natural O woodlandUorest Landscape type: O parkway ❑ raised bed ❑ container ❑ mound ❑ lawn ❑ shrub border ►ind break Irrigation: none ❑ adequate ❑ inadequate _❑/excessive ❑ trunk wettled Recent site disturbance? O N construction Isd'soil disturbance C�grade change O line clearing ❑ site clearing • dripline paved: ®/° 10-25% 25-50% 50-75% 75-100% Pavement lifted? Y N • dripline w/ fill soil: 0% 10-25% &50% 50-75% 75-100% • dripline grade lowered: 0% @25% 25-50% 50-75% 75-100% Soil problems: ❑ drainage ❑ shallow ❑ compacted O droughty ❑ saline atkaline ❑ acidic O small volume ❑ disease center ❑ history of fail D clay O expansive O slope aspect: Obstructions: O lights ❑ signage line -of -sight ❑ view ❑ overhead lines O underground utilities O traffic O adjacent veg. ❑ Exposure to wind: ❑ single tree ❑ below canopy ❑ above canopy ❑ recently exposed e� windward, canopy edge ❑ area prone to windthrow Prevailing wind direction: I A I i I/ Occurrence of snowlce storms ❑ never ❑ seldom O regularly TARGET Use Under Tree: ❑ building ❑ parking O traffic O pedestrian ❑recreation i� IandAcape ❑ hardscape ❑small features C utility linee� 4 J Can target be moved? Y V Can use be restricted? ® N J Occupancy: ((occasional use O intermittent use ❑ frequent use O constant use 4 114 14 Thp Inrornatinnal Snckty of Arboriculture assumes no responsibility for conclusions or recommendations derived from use of this form. TREE DEFECTS ROOT DEFECTS: Suspect root rot: Y (V Mushroom/conk/bracket present: Y A? 10: Exposed roots: u severe O moderate C;t6w Undermined: -_ severe O moderate __Q'row Root pruned: distance from trunk Root area affected: Buttress wounded: Y N When: Restricted root area: El severe ❑ moderate R low Potential for root failure: ❑ severe i_ : moderate ❑ f6w LEAN: � deg. from vertical Ll natural C unnatural C self -corrected Soil heaving: Y N Decay in plane of lean: Y (_q? Roots broken Y A Soil cracking: Y N Compounding factors: Lean severity: CJ severe O moderate 0 low CROWN DEFECTS: Indicate presence of individual defects and rate their severity (s = severe, m = moderate, I = low) DEFECT ROOT CROWN TRUNK SCAFFOLDS BRANCHES Poor taper Bow, swee Codominants/forks Multiple attachments Included bark Excessive end weight Cracks/splits Hangers Girdling Woundsiseam Decay Cavity Conks/mushrooms/bracket Bleeding/sap flow Loose/cracked bark Nesting hole/bee hive Deadwood/stubs Bore rs/termites/ants Cankers/galls/burls Previous failure HAZARD RATING Tree part most likely to fail: r3 tc r e s Failure potential: 1 - low: V. medium: 3 - high: 4 - severe Inspection period: annual biannual other Size of part: LT9 <6" (15 cm); 2 - 6.18" (15-45 cm); 3 - 18.30" (45-75 cm) Failure Potential +Size of Part +Target Rating =Hazard Rating ; 4 - >30" (75 cm) Target rating: (17 occasional use: 2 intermittent use: Z + / + / = e_1 3 - frequent use: 4 • constant use HAZARD ABATEMENT - - Prune: move defective part C 4duce end weight O crown clean LERMin ❑ raise canopy O crown reduce 2restructure G shape Cable/Brace: Inspect further. ❑ root crown O decay ual'e rial Ymondor Remove tree: Y 0 Replace? Y 12 Move target: Y Ifs Other. Effect on adjacent trees: Cl none evaluate Notification: O owner O manager C g✓overning agency Date: COMMENTS -- 34,0 050 v1d 05-11 A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas m TREE HAZARD EVALUATION FORM 2nd Edition Site/Address: Map/Location: Owner: public private unknown other Date: Inspector: Date of last inspection: TREE CHARACTERISTICS HAZARD RATING: Failure + Sae + aT rget = Hazard Potential of part Rating Rating !/ Immediate action needed Needs further inspection Dead tree Tree Species: DBH: �,z t of trunks: �_ Height „�� Spread: / 5 Form: ❑ generallysymmetric ❑ minor asymmetry ❑ major asymmetry [_'stump sprout O stag -headed Crown class: ❑ dominant ❑ co -dominant O intermediate Q'suppressed Live crown ratio: 4c2_._ % Age class: O young Pemi-mature ❑ mature ❑ over-mature/senescent Pruning history: ❑ crown cleaned O excessively thinned C�%pped ❑ crown raised ❑ pollarded ❑ crown reduced ❑ flush cuts ❑ cabled/braced ❑ none ❑ multiple pruning events Approx. dates: Special Value: ❑ specimen ❑ heritage/historic O wildlife ❑ unusual ❑ street tree DIcreen ❑ shade ❑ indigenous O protected by gov. agency TREE HEALTH Foliage color GAormal ❑�chlloorotic ❑ necrotic Epicormics? &) N Growth obstructions: Foliage density: ❑ normal L�sparse Leal size: CWOrmal ❑ small O stakes ❑ wire/ties O signs ❑ cables Annual shoot growth: ❑ excellent C�'average ❑ poor Twig Dieback? Y N ❑ curb/pavement ❑ guards Woundwood development: O excellent ud average O poor Cl none ❑ other Vigor class: O excellent CYerage &1ir O poor Major pests/diseases: Le -ea SITE CONDITIONS Site Character. ❑ residence ❑ commercial O industrial ❑ park 3 open space ❑ natural ❑ woodlandVorest Landscape type: ❑ parkway ❑ raised bed ❑ container ❑ mound ❑ lawn O shrub border C" wind break Irrigation: none O adequate 0 0iinadequate ❑ excessive ❑ trunk welded Recent site disturbance? C? N 916onstruction EXoill disturbance Egrade change O line clearing ❑ site clearing • dripline paved: 10-25% 25-50% 50-75% 75-100% Pavement lifted? Y N • dripline w/ fill soil: 0% 10-25% 6 5011e 50-75% 75-100% dripline grade lowered: 0% 025% 25-50% 50-75% 75-100% Soil problems: ❑ drainage ❑ shallow ❑ compacted ❑ droughty ❑ saline alkaline O acidic ❑ small volume ❑ disease center O history of fail ❑ clay ❑ expansive ❑ slope ° aspect: Obstructions: O lights ❑ signage 0 line -of -sight ❑ view ❑ overhead lines O underground utilities O traffic ❑ adjacent veg. O Exposureto wind: O single tree ❑ below canopy O above canopy ❑ recently exposed 2 windward, canopy edge ❑ area prone to windthrow Prevailing wind direction: u) J' Occurrence of snow/ice storms 3/never O seldom ❑ regularly TARGET �adrpe Use Under Tree: O building ❑ parking ❑ traffic ❑ pedestrian ❑ recreation I � ❑ hardscape ❑ small features ❑ utility lines��Can target be m�d? Y W Can use be nnfricted? Y Occupanry: occasional use ❑ intermittent use ❑ frequent use 0 constant use o 51 The International Society of Arboriculture assumes no rosporrsibift for conclusions or recommatdatioris derived from use of tins form. ls' TREE DEFECTS ROOT DEFECTS: Suspect root rot: Y Mushmom/conk/bracket present: Y O 10: Exposed roots: ❑ severe O moderate olow Undermined: severe ❑ moderate O•fow Root pruned: distance from trunk Root area affected: Buttress wounded: Y N When: Restricted root area: ❑ severe 7L moderate :F216w Potential for root failure: O severe a moderate r_11_(0w LEAN: _ deg. from vertical atural unnatural 7 i self -corrected Soil heaving: YC—V Decay in plane of lean: Y t? Roots broken Y ,q Soil cracking: Y (/ Compounding factors: Lean severity: ❑ severe ❑ moderate O low CROWN DEFECTS: Indicate presence of individual defects and rate their severity Is = severe, m = moderate, I = low) DEFECT ROOT CROWN TRUNK SCAFFOLDS BRANCHES Poor taper Bow, sweep Codominants/forks Multiple attachments Included bark Excessive end weight Cracks/splits Hangers Girdling Wounds/seam Decay Cavity Conks/mushrooms/bracket Bleedin sa flow Loose/cracked bark Nesting holetbee hive Deadwood/stubs S Bore rs/termdes/ants Cankers/galls/burls Previous failure HAZARD RATING Tree part most likely to fail: Failure potential: 1 - low: 2 - medium: 3 - high; - severe Inspection period: annual biannual other Size of part: 1 - <6" (15 cm)-,6- 6-18" (15-45 cm): Failure Potential + Size of Part + Target Rating = Hazard Rating 3-18-30" (45-75 cm): 4 - >30" (75 cm) c� Target rating:O occasional use: 2 intermittent use: _ + <• + _�_ _ 3 - frequent use: 4 - constant use HAZARD ABATEMENT / Prune: remove defective part ❑ reduce end weight ❑ crown clean L�� thin O raise canopy ❑ crown reduce O restructure O shape Cable/Brace: Inspect further. 0 root crown O decay ❑ aerial O monitor Remove tree: ar N Replace? Y N Move target: Y N Other. Effect on adjacent trees none ❑ evaluate Notification: O owner ❑ manager C�verning agency Date: COMMENTS 343 o52 /D Site/Address: Map/Location: Owner: public Date: Date of last inspection: A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas TREE HAZARD EVAL UATION FORM 2nd Edition private unknown other Inspector: HAZARD RATING: q + �4- +�= + Target = Rating Failure + Size Potent of part Hazard Rating Immediate action needed Needs further inspection Dead tree TREE CHARACTERISTICS Tree #F: '6 Species: OBH: 30"' r of trunks: �_ Height Spread: �24- Form: ES generally symmetric O minor asymmetry ►P'moor asymmetry ❑ stump sprout ❑ stag -headed Crown class: O dominant ❑ co -dominant ❑ intermediate E?96ppressed Live crown ratio: _2 % Age class: ❑ young ❑ semi -mature mature O over-mature/senescent Pruning history: ❑ crown cleaned O excessively thinned ❑ topped ❑ crown raised ❑ pollarded ❑ crown reduced ❑ flush cuts ❑ cabled/braced ❑ none ❑ multiple pruning events Approx. dates: Special Value: ❑ specimen ❑ heritage/historic ❑ wildlife ❑ unusual ❑ street tree screen O shade ❑ indigenous ❑ protected by gov. agency TREE HEALTH Foliage color. E ?fiorrnai 0 chlorotic O necrotic Epicormics? (( N Growth obstructions: Foliage density: ❑ normal 314se Leaf size: ❑ normal C341 tall ❑ stakes O wire/ties ❑ signs ❑ cables Annual shoot growth: ❑ excellent ❑ average © poor Twig Dieback? & N ❑ curb/pavement ❑ guards Woundwood development ❑ excellent Eraverage ❑ poor ❑ none ❑ other Vigor class: ❑ excellent ❑ average E31air ❑ poor Major pests/diseases: SITE CONDITIONS Site Character. ❑ residence ❑ commercial O industrial ❑ park Ewen space ❑ natural ❑, w0000dlandVorest Landscape type: O parkway ❑ raised bed ❑ container O mound ❑ lawn O lr shrub border wind break Irrigation: 04one ❑ adequate O inadequate ❑ excessive O trunk wettled Recent site disturbance? P N Pconstruction oil disturbance Ergrade change ❑ line clearing ❑ site clearing dripline paved: 0a 10-25% 25-50% 50-75% 75-100% Pavement lifted? Y N • dripline w/ fill soil: 0% 10-25% JW500/6 50-75% 75-1001/6 • dripline grade lowered: 0% ffi5% 25-50% 50-75% 75-100% Soil problems: ❑ drainage ❑ shallow ❑ compacted O droughty ❑ saline ealkaline ❑ acidic ❑ small volume ❑ disease center ❑ history of fad ❑ clay ❑ expansive ❑ slope ° aspect: Obstructions: ❑ lights 'O signage ❑ line -of -sight ❑ view ❑ overhead lines ❑ underground utilities ❑ traffic ❑ adjacent veg. ❑ Exposure to wind: ❑ single tree ❑ below canopy ❑ above canopy ❑ recently exposed Ew indward. canopy edge ❑ area prone to windthrow Prevailing wind direction: �l/ "'� E Occurrence of snowfice storms ❑ never O seldom ❑ regularly TARGET Use Under Tree: O building ❑ parking ❑ traffic O pedestrian ❑ recreation Nfllandsg,Ipe O hardscape ❑ small features ❑ utilitylines Can target be m Y © Can use be restricted? Y w•Tx 3 Occupancy: (34ccasional use O intermittent use O frequent use O constant useJ The International Society of Arboriculture assumes no responsibility for condusiorrs or recommendations derived tram use of tltisform. TREE DEFECTS ROOT DEFECTS: Suspect root rot: Y 1; mushroom/conk/bracket present: v ,_,W in: Exposed roots: ❑ severe ❑moderate CawetUndermined: severe :1 moderate 21ow Root pruned: distance from trunk Root area affected: 010 Buttress wounded: Y N When: Restricted root area: El severe moderate O�w Potential for root failure: t severe moderate 0 46w LEAN: L. deg. from vertical ��atural unnatural self -corrected Soil heaving: Y (gyp Decay in plane of lean: Y (0 Roots broken Y e�,r Soil cracking: Y Compounding factors: Lean severity: O severe O moderate O low CROWN DEFECTS: Indicate presence of individual defects and rate their severity (s = severe, m = moderate, I = low) DEFECT ROOT CROWN TRUNK SCAFFOLDS BRANCHES Poor to er Bow, sweep Codominants/forks Multiple attachments Included bark Excessive end weight Cracks/splits Hangers Girdling Wounds/seam Decay Cavity Conks/mushrooms/bracket Bleeding/sap flow Loose/cracked bark Nesting holetbee hive Deadwood/stubs Bore rs/termites/ants Cankers/galls/burls Previous failure HAZARD RATING Tree part most likely to fail: Failure potential: 1 - low: 2 - medium: 3 - high;0severe Inspection period: annual biannual other Size of part: 1 - <6" (15 cm)m 6-18" (15-45 cm); Failure Potential + Size of Part + Target Rating = Hazard Rating 3 - 18-30" (45-75 cm): d - >30" (75 cm) Target rating: C9- occasional use: 2 intermittent use: + 2 + _ 3 - frequent use: 4 - constant use HAZARD ABATEMENT - - Prune: move defective part O reduce end weight 3c own clean 0-61n O raise canopy O crown reduce O restructure G shape Cable/Brace: Inspect further. O root crown ❑ decay O aerial L- onitor Remove tree: [V N Replace? Y N Move target: Y 6/ Other. - Effect on adjacent trees: O none , valu� Notification: ❑ owner O manager C g✓ overning agency Date: COMMENTS - 0 o54 Site/Address: Map/Location: Owner: public Date: Date of last inspection: A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas = a TREE HAZARD EVALUATION FORM 2nd Edition _ private unknown other Inspector: HAZARD RATING: Failure + Size + Target = Hazard Potential of part Rati^g Rating Immediate action needed Needs further inspection Dead tree TREE CHARACTERISTICS Tree #: 7 Species: OBH: f #)bf ttrunkt: I Height Spread: c�0 Form: ❑ generally symmetric 13 minor asymmetry lrmaior asymmetry ❑ stump sprout ❑ stag -headed Crown class: ❑ dominant 9-co-dominant ❑ intermediate ❑ suppressed ed� Live crown ratio: 0 % Age class: ❑ young ❑ semy a e ? G3'mature ❑over-mature/senescent Pruning history: ❑ crown cleaned ❑ excessively thinned 06ttopped ❑ crown raised ❑ pollarded ❑ crown reduced ❑ flush cuts ❑ cabled/braced one ❑ multiple pruning events Approx. dates: Special Value: ❑ specimen ❑ heritagethistoric ❑ wildlife ❑ unusual ❑ street tree 2 screen ❑ shade ❑ indigenous ❑ protected by gov. agency TREE HEALTH Foliage color lfnorrnal ❑ chlorotic ❑ necrotic Epicormics? 69 N Growth obstructions: Foliage density: Q,-ro mal ❑ sparse ��leaf sinlio❑ : Irmal ❑ small ❑ stakes ❑ wirelties signs ❑ cables Annual shoot growth: ❑ excellent (El��averagee ❑ poor Twig Oieback? Y N ❑ curb/pavement ❑ guards Woundwood development: ❑ excellent Qaverage ❑ poor ❑ none ❑ other Vigor class: Elexcellent ©'average ❑ fair ❑ poor Major pests/diseases: /"Igo IiiK — �7 SITE CONDITIONS Site Character. ❑ residence ❑ commercial ❑ industrial ❑ park open space ❑ natural ❑ woodlandVorest Landscape type:,/ ❑ parkway ❑ raised bed ❑ container ❑ mound ❑ lawn ❑ shrub border wind break Irrigation: :kne ❑ adequate ❑ inadequate ❑ excessive ❑ trunk wettled l� Recent site disturbance? tV N construction Oil disturbance 2 grade change ❑ line clearing ❑ site clearing • dripline paved: A 10-25% 25-50% 50-75% 75-100% Pavement lifted? Y N • dripline w/ fill soil: 0% 10-25% *50% 50-75% 75-100% • dripline grade lowered: 0% 10-25% (P50% 50-75% 775-100% Soil problems: ❑ drainage ❑ shallow ❑ compacted ❑ droughty ❑ saline L�'alkaline ❑ acidic ❑ small volume ❑ disease center ❑ history of tail ❑ clay ❑ expansive ❑ slope ° aspect: Obstructions: ❑ tights ❑ signage ❑ line -of -sight ❑ view ❑ overhead lines ❑ underground utilities ❑ traffic ❑ adjacent veg. ❑ Exposure to wind: ❑ single tree ❑ below canopy ❑ above canopy ❑ recently exposed F/Mridward, canopy edge ❑ area prone to windthrow Prevailing wind direction: 'ter �2 F— Occurrence of snowfice storms ❑ never ❑ seldom ❑ regularly TARGET Use Under Tree: El building ❑ parking ❑ traffic ❑ pedestrian ❑ recreationpe ❑ hardscape ❑ small features ❑ utility lines_ Can target be moved? Y ICE Can use be restricted? Y ® 9�rca3 J Occupancy: Voccasional use ❑ intermittent use ❑ frequent use ❑ constant use o 5 5 The International Society of Arboriculture assumes no responsibility for conclusions or recommendations derived from use of this form. TREE DEFECTS ROOT DEFECTS: Suspect root rot: Y Mushroom/conk/bracket present: Y JO ID: Exposed roots: u severe ❑ moderate 19'fow Undermined: �] severe ❑ moderate ��w Root pruned: distance from trunk Root area affected: °% Buttress wounded: 0 N When: v/99S Restricted root area: ❑ severe E moderate __,A6w' Potential for root failure: 0 severe a moderate F___+10"w LEAN: /il deg. from vertical natural unnatural a self -corrected Soil heaving: Y Decay in plane of lean: Y LV Roots broken Y /It� Soil cracking: Y A- Compounding factors: Lean severity- ❑ severe ❑ moderate O low CROWN DEFECTS.* Indicate presence of individual defects and rate their severity (s = severe, m = moderate. I = low) DEFECT ROOT CROWN TRUNK SCAFFOLDS BRANCHES Poor to er Bow. sweep Codominants/forks Multiple attachments Included bark Excessive end weight Cracks/splits Hangers Girdling Woundstseam Decay Cavity Conks/mushrooms/bracket BleedingVsap flow Loose/cracked bark Nesting holetbee hive Deadwood/stubs Bore rs/termdes/ants Cankers/galls/burls Previous failure HAZARD RATING Tree part most likely to fail: " Failure potential:dl glow: 2 - medium: 3 - high: 4 - severe Inspection period: annual biannual other Size of part: V<6" (15 cm); 2 - 6-18" (15-45 cm); Failure Potential + Size of Part + Target Rating = Hazard Rating 3-18-30" (45-75 cm): 4 - >30" (75 cm) Target rating: d7 occasional use: 2 intermittent use; 3 - frequent use: 4 - constant use HAZARD ABATEMENT Prune: u✓ remove defective part reduce end weight O crown clean 21hin ❑ raise canopy ❑ crown reduce ❑ restructure G shape Cable/Brace: Inspect further. O root crown O decay O aerial emonitor Remove tree: Y ® Replace? Y V Move target: Y Other. Effect on adjacent trees: O none evvaa to Notification: O owner. ❑ managers governing agency Date: COMMENTS 35-- o56 A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas = = o TREE HAZARD EVAL UATION FORM 2nd Edition Site/Address: Map/Location: Owner: public private unknown other Date: Inspector: Date of last inspection: HAZARD RATING: +_+�-_� Failure + Size + Target = Hazard Potential of part Ratl-g Rating Immediate action needed Needs further inspection Dead tree TREE CHARACTERISTICS Tree N: _�3_ species: species: 08H: 3 If of winks: 3 � Height: Spread: Z Form: ❑ generally symmetric ❑ minor asymmetry ❑ major asymmetry stump sprout ❑ stag -headed Crown class: ❑ dominant ❑ co -dominant intermediate ❑ suppressed Live crown ratio: % Age class: ❑ young J semi -mature O mature ❑ over-mature/senescent Pruning history: ❑ cr wn cleaned ❑ excessively thinned ❑ topped ❑ crown raised ❑ pollarded El crown reduced ❑ flush cuts ❑ cabled/braced Zone ❑ multiple pruning events Approx. dates: Special Value: ❑ specimen ❑ hentage/historic ❑ wildlife ❑ unusual ❑ street tree 93"screen ❑ shade ❑ indigenous ❑ protected by gov. agency TREE HEALTH Foliage color. ❑�� u�noormal chlorotic ❑ necrotic Epiconmics? ® N Growth obstructions: ( Foliage density: 'normal ❑ sparse__ Leaf sin: Cil4iormal ❑ small ❑ stakes ❑ wiretties ❑ signs ❑ cables Annual shoot growth: ❑ excellent K;4verage ❑ poor Twig Dieback? Y Q ❑ curb/pavement ❑ guards Woundwood development: ❑ ex ellent D verage ❑ poor ❑ none ❑ other Vigor class: ❑xcellent eerage v ❑ fair ❑ poor Major pests/diseases: /! SITE CONDITIONS �� Site Character. ❑ residence ❑ commercial ❑ industrial ❑ park 2/open space ❑ natural ❑ woodl cNorest Landscape type: ❑ parkway ❑ raised bed ❑ container ❑ mound ❑ lawn ❑ shrub border wind break Irrigation: none ❑ adequate inadequate ❑ excessive ❑ tru nk wettled Recent site disturbance? 0 N Co"Construction O/ soil disturbance change ❑ line clearing ❑ site clearing • dripline paved: 0 0 10-25% 25-50% 50-75% 75-100% Pavement lifted? Y N • dripline w/ fill soil: 0% 10-25% S-50% 50-75% 75-100% • dripline grade lowered: 0% 10-25% 9-50% 50-75% 75.100% Soil problems: ❑ drainage ❑ shallow ❑ compacted ❑ droughty ❑ saline alkaline ❑ acidic ❑ small volume ❑ disease center ❑ history of fad ❑ clay ❑ expansive ❑ slope ° aspect: Obstructions: ❑ tights ❑ signage ❑ line -of -sight ❑ view ❑ overhead lines ❑ underground utilities ❑ traffic ❑ adjacent veg. C1 Exposureto wind: ❑ single tree ❑ below canopy ❑ above canopy ❑ recently exposed windward, canopy edge ❑ area prone to windthrow Prevailing wind direction: (A/ __3;� 1^ Occurrence of snowfice storms ❑ never ❑ seldom ❑ regularly TARGET Use Under Tree: ❑ building O parking 0—traffic ❑ pedestrian ❑ recreation Viandscape ❑ handscape ❑ small features ❑ utility lines Can target be moved? Y Q Can use be restricted? Y l r Occupancy: I6 occasional use ❑ intermittent use ❑ frequent use ❑ constant use � 3 o5r r- The International Society of Arboriculture assumes no responsibility for conclusions or recommendations derived from use of this form. TREE DEFECTS ROOT DEFECTS: Suspect root rot: Y 9 Mushroom/conk/bracket present: Y V ID: Exposed roots: u severe ❑ moderate C9-row Undermined: severe moderate 3 (ow Root pruned: distance from trunk Root area affected: Buttress wounded: Y N When: Restricted root area: El severe moderate ;6 low Potential for root failure: severe C moderate O low LEM deg. from vertical natural unnatural ! , self -corrected Soil heaving: Y (� Decay in plane of lean: Y q Roots broken Y ,A Soil cracking: Y Compounding factors: Lean severity: O severe O moderate ❑ low CROWN DEFECTS: Indicate presence of individual defects and rate their severity Is = severe, m = moderate. I = low) DEFECT ROOT CROWN TRUNK SCAFFOLDS BRANCHES Poor taper Bow, sweep Codominants/forks Multiple attachments !� Included bark Excessive end weight Cracks/splits Hangers Girdling Wounds/seam Decay Cavity Conks/mushrooms/bracket Bleeding/sap flow Loose/cracked bark Nesting holelbee hive Deadwood/stubs Bore rs/termites/ants Cankers/galls/burls Previous failure HAZARD RATING Tree part most likely to fail: Is Failure potential:Q- low: 2 - medium; 3 - high: 4 - severe Inspection period: annual biannual other IK'r9 Size of part: 1 - <6" (15 cm); 2 - 6-18" (15-45 cm): Failure Potential + Size of Part + Target Rating = Hazard Rating �S? 18-30" (45-75 cm): 4 - >30" (75 cm) Target rating:�P- occasional use: 2 intermittent use: 3 - frequent use: 4 - constant use HAZARD ABATEMENT Prune: Z remove detective part ❑ reduce end weight ❑ crown clean 011iin ❑ raise canopy G crown reduce O restructure O shape Cable/Brace: Inspect further. ❑ root crown O decay ❑ aerial Z iomtor Remove tree: JY N Replace? Y N r Move target: Y N' Other Effect on adjacent trees: G none valuate Q Notification: O owner O manager Governing agency Date: � r' —or COMMENTS - - - -- a A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas = o TREE HAZARD EVALUATION FORM 2nd Edition Site/Address: Map/Location: Owner: public private Date: Inspector: Date of last inspection: unknown other HAZARD RATING: 3 + ;P-\ + _46_ Failure + Size + Target = Hazard Potential, of part Rating Rating _� Immediate action needed Needs further inspection Dead tree TREE CHARACTERISTICS Tree C Species: DOW i of bunks: _�� Height: L Spread: Form: ❑ generally symmetric ❑ minor asymmetry L"major asymmetry ❑ stump sprout ❑ stag -headed Crown class: ❑ dominant ❑ co -dominant l� intermediate ❑ suppressedLive crown ratio: % Age class: Elyoung �❑ semi -mature B`mature ❑ over-mature/senescent ❑ (J Pruning history: ❑ crown cleaned excessively thinned topped ❑ crown raised ❑ pollarded ❑ crown reduced ❑ flush cuts ❑ cabled/braced ❑ none ❑ multiple pruning events Approx. dates: �p9` Special Value: ❑ specimen ❑ heritage/historic ❑ wildlife ❑ unusual ❑ street tree 5screen ❑ shade ❑ indigenous ❑ protected by gov. agency TREE HEALTH Foliage color, ❑ normal Zchlorotic ❑ necrotic Epicormics? Y N Growth obstructions: Foliage density: ❑ normal sparse Leaf size: ❑ normal [19mall ❑ stakes ❑ wire/ties ❑ signs ❑ cables Annual shoot growth: ❑ excellent Qaverage ❑ poor Twig Dieback? Q N ❑ curb/pavement ❑ guards Woundwood development: ❑ excellent Z average poor ❑ none ❑ other ��❑ Vigor class: ❑ excellent ❑ average ❑ fair Q'poor Major pests/diseases: SITE CONDITIONS Site Character. ❑ residence ❑ commercial ❑ industrial ❑ park 9 open space ❑ natural ❑ woodlandVorest Landscape type: ❑ parkway ❑ raised bed ❑ container ❑ mound ❑ lawn ❑ shrub border wind break 1 Irrigation: IZl none ❑ adequate ❑ inadequate Q excessive ❑ trunk wettled Recent site disturbance? Y ® construction soil disturbance grade change ❑ line clearing ❑ site clearing • dripline paved: 0/6 10-25% 25-50% 50-75% 75-100% Pavement lifted? Y N • dripline w/ fill soil: 0% 10-&6 25-50% 50-75% 75-100% • dripline grade lowered: 0% 10-19/0 25-50% 50-75%/ 75-100% Soil problems: ❑ drainage ❑ shallow ❑ compacted ❑ droughty ❑ saline I� alkaline ❑ acidic ❑ small volume ❑ disease center ❑ history of tad ❑ clay ❑ expansive ❑ slope ° aspect: Obstructions: ❑ lights ❑ signage ❑ line -of -sight ❑ view ❑ overhead lines ❑ underground utilities ❑ traffic ❑ adjacent veg. ❑ Exposure to wind: ❑ single tree ❑ below canopy ❑ above canopy ❑ recently exposed dwindward, canopy edge ❑ area prone to windthrow, Prevailing wind direction: (At Occurrence of snowlce storms ❑ never ❑ seldom ❑ regularly TARGET Use Under Tree: ❑ building ❑ parking ❑ traffic ❑ pedestrian ❑ recreation landscape ❑ hardscape ❑ small features ❑ utilitylines Can target be moved? Y ® Can use be restricted? Y 0 3 J J Occupancyoccasional use ❑ intermittent use ❑ frequent use ❑ constant use v 5 9 n The International Society of Arboriculture assumes no responsibility for conclusions or recommendations derived from use of this form. TREE DEFECTS ROOT DEFECTS: Suspect root rot: Y ;17) Mushroom/conk/bracket present: Y 'r ID: Exposed roots: ❑ severe 0 moderate QTow Undermined: severe G moderate at Root pruned: distance from trunk Root area affected: Buttress wounded: Y N When: Restricted root area: J severe ❑ moderate low Potential for root failure: 'El severe C moderate 2fow LEAN: 15L- deg. from vertical - natural = unnatural _ self -corrected Soil heaving: Y lip Decay in plane of lean: Y P Roots broken Y :Ni Soil cracking: Y Compounding factors: Lean severity: ❑ severe 0 moderate 0 low CROWN DEFECTS: Indicate presence of individual defects and rate their severity (s = severe, m = moderate, I = low) DEFECT ROOT CROWN TRUNK SCAFFOLDS BRANCHES Poor taper Bow, sweep Codominants/forks Multiple attachments Included bark Excessive end weight Cracks/splits Hangers Girdling Woundstseam Decay Cavity Conks/mushrooms/bracket Bleeding/sap flow Loose/cracked bark Nesting hole/bee hive Oeadwood/stubs Bore rs/termites/ants Cankers/galls/burls Previous failure HAZARD RATING Tree part most likely to fail: ILAc i"- Failure potential: 1 - low; 2 - medium;®- high; 4 - severe Inspection period: annual biannual other 5 Size of part: t - <6" (15 cm);016-18" (15-45 cm); Failure Potential + Size of Part + Target Rating = Hazard Rating 3 - 18-30" (45-75 cm): 4 - >30" (75 cm) Target ratin��ij- occasional use: 2 intermittent use: + + _�_ _ _�_ 3 - frequent use: 4 - constant use HAZARD ATEMENT Prune: remove defective part ❑ reduce end weight ❑ crown clean hin ❑ raise canopy Ci crown reduce restructure G shape Cable/Brace: Inspect further. ❑ root crown ❑ e decay 0 aerial orator � ac ? Y N' fMove target: Y Remove tree: lY,1 N R;none Other. Effect on adjacent trees: ❑ evaluate Notification: ❑ owner G manager C✓governing agency Date: COMMENTS 3�E - u00 A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas = o TREE HAZARD EVALUATION FORM 2nd Edition Site/Address: Map/Location: Owner: public private unknown other Date: Inspector: Date of last inspection: HAZARD RATING: + �. + _J_ Failure + Size + Target = Hazard Potentia of part Raty-g Rating Immediate action needed Needs further inspection Dead tree TREE CHARACTERISTICS Tree N: ,�_ Species: DBH: C# of trunks: _[_ Height ��Sp��road: Form: ❑ generally symmetric ❑ minor asymmetry C�major asymmetry ❑ stump sprout ❑ stag -headed Crown class: ❑ dominant ❑ co -dominant intermediate D suppressed Live crown ratio: 90 % Age class: ❑ young El semi -mature 2 ature ❑ over-mature/senescent Pruning history: ❑ crown cleaned ❑ excessively thinned ❑ topped ❑ crown raised ❑ pollarded ❑ crown reduced ❑ flush cuts ❑ cabled/braced Q"none ❑ multiple pruning events Approx. dates: Special Value: ❑ specimen ❑ heritage/histodc ❑ wildlife ❑ unusual ❑ street tree ❑ screen ❑ shade ❑ indigenous ❑ protected by gov. agency TREE HEALTH Foliage color. ❑ normal C& chlorotic ❑ necrotic Epiicorrmics? Y Growth obstructions: Foliage density: Ctormal ❑ sparse Leaf size: 0 normal ❑ small ❑ stakes ❑ wire/ties ❑ signs ❑ cables Annual shoot growth: ❑ excellent 9 average ❑ poor Twig Dieback? Y N ❑ curb/pavement ❑ guards Woundwood development 7average cellent average ❑ poor ❑ none ❑ other vigor class: ❑ excellent ❑ fair ❑ poor Major pests/diseases: 4e_!�P gA4 SITE CONDITIONS Site Character. ❑ residence ❑ commercial ❑ industrial ❑ park C�'open space ❑ natural ❑�w000dlandVorest Landscape type: ❑ paoway ❑ raised bed ❑ rL� container ❑ mound ❑ lawn ❑ shrub border wind break 0 0 Irrigation: tone ❑ adequate ❑ ''nadequate ee ssive ❑ truunkkwwetued Recent site disturbance? V N _ Qconstruction �❑ 2; oil disturbance 2 grade change ❑ line clearing ❑ site clearing • dripline paved: oy 10-25% 25-50% 50-75% 75-100% Pavement lifted? Y N • dripline w/ fill soil: 0% 10-25% 19-509/6 50-75% 75-100% • dripline grade lowered: 0% 10-25% &50% 50-75% 75-100% Soil problems: ❑ drainage ❑ shallow ❑ compacted ❑ droughty ❑saline alkaline ❑ acidic ❑ small volume ❑ disease center ❑ history of fail ❑ clay ❑ expansive ❑ slope ° aspect: Obstructions: ❑ lights ❑ signage ❑ line -of -sight ❑ view ❑ overhead lines ❑ underground utilities ❑ traffic ❑ adjacent veg. ❑ Exposureto wind: ❑ single tree ❑ below canopy ❑ above canopy ❑ recently exp ed C-�. windward, canopy edge ❑ area prone to windthrow Prevailing wind direction: L0" � Occurrence of snowlice storms never ❑ seldom ❑ regularly TARGET Use Under Tree: ❑ building ❑ parking ❑ traffic ❑ pedestrian ❑ recreation Leland pe ❑ hardscape ❑ small features ❑ utility lines Can target be moved? Y ® Can use be restricted? Y Occupancy: 0eccasional use ❑ intermittent use ❑ frequent use ❑ constant use The International Society of Arboriculture assumes no responsibility for conclusions or rmmmendations derived from use of this form. TREE DEFECTS - ROOT DEFECTS: Suspect root rot: Y Lly mushroom/conk/brac ckket present: Y 10: Exposed roots: a severe ❑ moderate za W Undermined: ;severe moderate hJlow Root pruned: distance from trunk Root area affected: Buttress wounded: Y N When: Restricted root area: ❑ severe moderate E'Vow Potential for root failure: U severe ❑ moderate elw LEAN: �: deg. from vertical El natural unnatural ❑ self -corrected Soil heaving: Y t� Decay in plane of lean: Y (!p Roots broken Y f Soil cracking: Y IN Compounding factors: Lean severity: 0 severe O moderate ❑ low CROWN DEFECTS: Indicate presence of individual defects and rate their severity Is = severe, m = moderate, I = low) DEFECT ROOT CROWN TRUNK SCAFFOLDS BRANCHES Poor taper Bow,sweep Codominants/forks Multiple attachments Included bark $ Excessive end weight Cracks/splits Hangers Girdling Wounds/seam Decay Cav Conks/mushrooms/bracket Bleeding/sap flow Loose/cracked bark Nesting hole/bee hive Deadwood/stubs Borers/termites/ants Cankers/ alis/burls Previous failure HAZARD RATING Tree part most likely to fail: ° "^117 < Failure potential: 1 - low:2 - medium- high; 4 - severe Inspection period: annual biannual other Z Size of part: 1 - <6" (15 cm); 2 - 6-18" (15-45 cm): Failure Potential + Size of Part + Target Rating = Hazard Rating 6) 18-30" (45 75 cm): 4 - >30" (75 cm) x Target rating:(? -occasional use: 2 intermittent use: 3 - frequent use: 4 - constant use HAZARD ABATEMENT Prune: remove defective part ii 'reduce end weight ❑ crown clean thin ❑ raise canopy ❑ crown reduce 1:3 restructure G shape Cable/Brace: Inspect further. ❑ root crown O decay ❑ aerial U_J-6ondor Remove tree: N Replace? Yr. �� N Move target: Y N Other Effect on adjacent trees: G none L1l4e�luate Notification: ❑ owner G manager zzgoverning agency Date: g COMMENTS - 358 - u6? Ir% A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas = © TREE HAZARD EVALUATION FORM 2nd Edition Site/Address: Map/Location: Owner: public private Date: Inspector: Date of last inspection: TREE CHARACTERISTICS Tree #: --f l Species: unknown other HAZARD RATING: +J_+�_ J Failure + Size + Target = Hazard Potential of part Rat!^g Rating Immediate action needed Needs further inspection Dead tree OBH: io_• 29" d of trunks: -_ Height Spread: Form: ❑ generally symmetric ❑ minor asymmetry C/maior asymmetry ❑ stump sprout ❑ stag -headed Crown class: ❑ dominant ❑ co -dominant 2✓intermediate ❑ suppressed Live crown ratio: 00 % Age class: ❑ young �❑ semi -mature [mature ❑ over-mature/senescent Pruning history: ❑ crown cleaned ❑ excessively thinned Ito topped ❑ crown raised ❑ pollarded ❑ crown reduced ❑ flush cuts ❑ cabled/braced ❑ none ❑ multiple pruning events Approx. dates: Special Value: ❑ specimen ❑ heritage/historic ❑ wildlife ❑ unusual ❑ street tree 12screen ❑ shade ❑ indigenous ❑ protected by gov. agency TREE HEALTH Foliage color. (formal ❑ chlorotic ❑ necrotic Epiconnics? g7 N Growth obstructions: Foliage density: dnormal ❑ sparse Leaf sin: enormal ❑ small ❑ stakes ❑ wiretties ❑ signs ❑ cables Annual shoot growth: ❑ excellent verage ❑ poor Twig Oieback? Y ❑ curb/pavement ❑ guards Woundwood development: ❑ e cellent (Daverage ❑ poor ❑ none ❑ other Vigor class: ❑ excellent average ❑ fair, ❑ poor Major pests/diseases: AZA SITE CONDITIONS Site Character. ❑ residence ❑ commercial ❑ industrial ❑ park 21open space ❑ natural ❑�w000dlandVorest Landscape type: ❑e/parkway ❑ raised bed ❑ container ❑ mound ❑ lawn ❑ shrub border Ivf wind break a Irrigation: U no�e ° ❑adequate inadequate ❑ excessive ❑ trunk wettled Recent site disturbance? P N construction Q'Soil disturbance 12�grade change ❑ line clearing ❑ site clearing • dripline paved: 09 10-25% 25-50% 50-75% 75-100% Pavement lifted? Y N • dripline w/ fill soil: 0% 10*% 25-50% 50-75% 75-100% • dripline grade lowered: 0% 10-19% 25-50% 50-75%../ 75-100% Soil problems: ❑ drainage ❑ shallow ❑ compacted ❑ droughty ❑ saline LJ alkaline ❑ acidic ❑ small volume ❑ disease center ❑ history of fail ❑ clay ❑ expansive ❑ slope ° aspect: Obstructions: ❑ lights ❑ signage ❑ line -of -sight ❑ view ❑ overhead lines ❑ undergroymd utilities ❑ traffic ❑ adjacent veg. ❑ Exposure to wind: ❑ single tree ❑ below canopy ❑ above canopy ❑ recently exposed windward, canopy edge ❑ area prone to windthrow Prevailing wind direction: W ',* Occurrence of snowlce storms ever ❑ seldom ❑ regularly TARGET Use Under Tree: ❑ building u7 parking ❑ traffic ❑ pedestrian ❑ recreation U✓ lanape ❑ hardscape ❑ small features ❑ utility lines. Can target be m 7 Y Can use to restricted? Y 0 w 339 Occupancy: f� occasional use ❑ intermittent use ❑ frequent use ❑ constant use u63 The International Society of Arboriculture assumes no responsibility for conclusions or recommendations derived from use of this form. TREE DEFECTS ROOT DEFECTS. Suspect root rot: Y ® Mushroom/conk/bracket present: Y ID: Exposed roots: .7 severe ❑ moderate B low Undermined: severe moderate Qflow Root pruned: distance from trunk Root area affected: Buttress wounded: Y N When: Restricted root area: ❑ severe ❑ moderate Zow Potential for root failure: ❑ severe E moderate 316 LEAN: D deg. from vertical J natural unnatural ❑ self -corrected Soil heaving: Y Decay in plane of lean: Y 6) Roots broken Y C9 Soil cracking: Y 19 Compounding factors: Lean severity: ❑ severe O moderate D low CROWN DEFECTS: Indicate presence of individual defects and rate their severity Is = severe. m = moderate. I = low) DEFECT ROOT CROWN TRUNK SCAFFOLDS BRANCHES Poor taper Bow. sweep Codominants/forks Multiple attachments Included bark Excessive end weight Cracks/splits Hangers Girdling Wounds/seam Decay Cavity Conks/mushrooms/bracket Bleeding/sap flow Loose/cracked bark Nesting hole/bee hive Oeadwood/stubs Bore rs/termites/ants Cankers/ alls/buris Previous failure HAZARD RATING Tree part most likely to fail: (�,'.r..�r �n ¢�, Failure potential: 1 - low: 0 medium: 3 - high; 4 - severe Inspection period: annual biannual other Size of part: 0- <6" (15 cm); 2 - 6-18" (15-45 cm); 3 - 18-30" (45-75 cm) Failure Potential + Size of Part +Target Rating =Hazard Rating : 4 - >30" (75 cm) ( Target rating:C9- occasional use: 2 intermittent use: + I + _ = 1 3 - frequent use; 4 - constant use HAZARD ABATEMENT - - - - - - Prune: 2/remove defective part 2/reduce end weight ❑ crown clean thin ❑ raise canopy ❑ crown reduce 1:1 restructure [�hape�� Cable/Brace: Inspect further. C3 root crown 0 decay ❑ aerial Ulfiorotor Remove tree: Y P Replace? Y M) Move target: Y A�` Other Effect on adjacent trees: G none CVevaal�luate Notification: G owner ❑ manager K/governing agency Date: y_ 00 COMMENTS - 3(30 A4 or A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas = o TREE HAZARD EVALUATION FORM 2nd Edition Site/Address: Map/Location: Owner: public private Date: Inspector: Date of last inspection: TREE CHARACTERISTICS Tree #: I i% Species: unknown other HAZARD RATING: (—+_+�__ Failure + Size + Target = Hazard Potential of part Ratrig Rating Immediate action needed Needs further inspection Dead tree DBH: ��y # of trunks: Height � Spread: 30 Form: ❑ generallysymmetric ❑ minor asymmetry T major asymmetry ❑ stump sprout ❑ stag -headed Crown class:. ❑ dominant ❑ co -dominant ' ermediate ❑ suppressed Live crown ratio: % Age class: ❑ young ❑3�semi-mature mature Elover-maturetsenescent Pruning history: ❑ crown cleaned ❑ excessively thinned P topped O crown raised ❑ pollarded ❑ crown reduced Olush cuts ❑ cabled/braced ❑ none ❑ multiple pruning events Approx. dates: 195,_ Special Value: O specimen ❑ heritagethistoric ❑ wildlife ❑ unusual ❑ street tree screen ❑ shade O indigenous ❑ protected by gov. agency TREE HEALTH Foliage color. C3 no al �hlorotic ❑ necrotic Epiiccorics? CY N Growth obstructions: / m Foliage density normal ❑ sparse Leaf size: ETnormal ❑ small ❑ stakes ❑ wire/ties ❑ signs ❑ cables Annual shoot growth: ❑ excellent verage ❑ poor Twig Dieback? Y P�f ❑ curb/pavement ❑ guards Woundwood development: ❑ excellent average Elpoor ❑ none O other Vigor class: ❑ excellent DAvex�erage ❑ fair ❑ poor Major pests/diseaser Lt/t,14 SITE CONDITIONS Site Character ❑ residence ❑ commercial ❑ industrial O park Qi:5pen space ❑ natural ❑ woodlandVorest Landscape type: F fig/arkway ❑ raised bed ❑ container ❑ mound ❑ lawn ❑ shrub border l�wind break Irrigation: ri e /e ❑ adequate ❑ inadequate ❑ excessive ❑ trunk wettled Recent site disturbance? Y N Riconstruction soil disturbance 0 grade change ❑ line clearing ❑ site clearing • dripline paved: 0M 10-25% 25-50% 50-75% 75-100% Pavement lifted? Y N • dripline w/ till soil: 0% 10-25% � /a 50-75% 75-100% • dripline grade lowered: 619 10-25% f0% 50-75% 75-100% Soil problems: ❑ drainage ❑ shallow ❑ compacted ❑ droughty Cl saline & alkaline Cl acidic ❑ small volume O disease center ❑ history of tail ❑ clay ❑ expansive ❑ slope ° aspect: Obstructions: ❑ lights O signage Cline -of -sight ❑ view ❑ overhead lines ❑ underground utilities ❑ traffic ❑ adjacent veg. O Exposure to wind: O single tree O below canopy O above canopy ❑ recentlyexposed t windward, canopy edge ❑ area prone to windthrow Prevailing wind direction: U/ --?` Occurrence of snowlce storms ❑ never ❑ seldom O regularly TARGET Use Under Tree: O building ❑ parking ❑ traffic ❑ pedestrian ❑ recreation L�J land�c.;wpe ❑ hardscape ❑ small features ❑ utility lipgsc ? Can target be moved? Y (�9 Can use be restricted? Y C:T o.C� `f V 1 occupancy: Accasionaiuse ❑ intermittent use ❑ frequent use ❑ constant use 065 Th. Inf..netinn2l Cnrwty of Arhmirnthvn aeeumoq nn resnnmbdity for condusi0ns or recommendations derived from use Of this form. TREE DEFECTS -_ ROOTDEFECTS. Suspect root rot: Y ;fi�' Mushroom/conk/bracket present: Y ;_ ID: Exposed roots: O severe ❑ moderate o Undermined: severe moderate O w Root pruned: distance from trunk Root area affected: "o Buttress wounded: Y N Restricted root area: O severe moderate 146w Potential for root failure: O severe 7 moderate LEAN: ' deg. from vertical �t al _ unnatural 7 self -corrected Soil heaving: Y V When: O"low Decay in plane of lean: Y _�,rV Roots broken Y _Q Soil cracking: Y N� Compounding factors: Lean severity: ❑ severe ❑ moderate O low CROWN DEFECTS: Indicate presence of individual defects and rate their severity Is = severe, m = moderate, I = low) DEFECT ROOT CROWN TRUNK SCAFFOLDS BRANCHES Poortaper Bow, sweep Codominants/forks Multiple attachments Included bark Excessive end weight Cracks/splits Hangers Girdling Wounds/seam Decay Cavity Conks/mushrooms/bracket Bleeding/sap flow L_ Loose/cracked bark Nesting holetbee hive Deadwood/stubs Bore rs/termites/ants Cankers/galls/burls Previous failure HAZARD RATING Tree part most likely to fail: br". a Failure potential: (�2 low: 2 - medium: 3 - high: 4 - severe Inspection period: annual biannual other 5 Size of part: 1)- <6" (15 cm),IV 6-18" (15-45 cm); Failure Potential + Size of Part + Target Rating = Hazard Rating 3-18-30" (45-75 cm):4 - >30" (75 cm) Target rating:L1} occasional use: 2 intermittent use: 3 - frequent use: 4 - constant use HAZARD ABATEMENT / Prune: [T.�,femove defective part [;� reO duce end weight crown clean O j thin raise canopy O crown reduce restructure r shape Cable/Brace: Inspect further. ❑ root crown O decay O aerial 21mondor Remove tree: Y r^0 Replace? Y Move target: Y? Other. Effect on adjacent trees: O none f5evaluate Notification: O owner O manager g lgoverning agency Date: COMMENTS 33" U 6 6 A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas = o TREE HAZARD EVALUATION FORM 2nd Edition Site/Address: . Map/Location: Owner: public private Date: Date of last inspection: Inspector: IS TREE CHARACTERTICS unknown other HAZARD RATING: + Failure + Size + Target Hazard Potential of part Rat!-g Rating Immediate action needed Needs further inspection Dead tree Tree N: �_ Species: DBH: = 2'E 'i of trunks: 6 Height f� Spread: Form: �y ❑ generally symmetric ❑ minor asymmetry ❑ major asymmetry ET'stump sprout ❑ stag -headed Crown class: ❑ dominant ❑ co -dominant ❑ intermediate �ppressed Live crown ratio: % Age class: �ung ❑ semi -mature ❑ mature 0 over-mature/senescent Pruning history: ❑ crown cleaned ❑ excessively thinned topped [I crown raised ❑ pollarded ❑ crown reduced ❑ flush cuts ❑ cabled/braced ❑ none ❑ multiple pruning events Approx. dates: Special Value: ❑ specimen ❑ heritagethistoric ❑ wildlife ❑ unusual ❑ street tree Q�screen El shade El indigenous ❑ protected by gov. agency TREE HEALTH Foliage color. ❑noormal �hlorotic ❑ necrotic Epiic�carmtics? (� N Growth obstructions: Foliage density: 9 normal ❑ sparsee� Leaf size: C�3'fiormal ❑ small ❑ stakes ❑ wire/ties ❑ signs ❑ cables Annual shoot growth: ❑ excellent LJaverage ❑ poor Twig Diebaek? Y N ❑ curb/pavement ❑ guards Woundwood development: ❑ excellent Diverage ❑ poor ❑ none ❑ other Vigor class: ❑ 2 excellent average ❑ fair ❑ poor Major pests/diseases: t! 'e r SITE CONDITIONS Site Character. ❑ residence ❑ commercial ❑ industrial ❑ park 13 open space ❑ natural ❑ woodland\forest Landscape type: ❑ parkway ❑ raised bed ❑ container ❑ mound ❑ lawn ❑ shrub border ©'wind break 'JW Irrigation: Z(n e f ❑ adequate ❑ inadequate ��❑ excessive ❑ trunk wettled Recent site disturbance? 0 N &construction L�oil disturbance B'g-rade change ❑ line clearing ❑ site clearing • dripline paved: 6W. 10-25% 25-50% 50-75% 75-100% Pavement lifted? Y N • dripline w/ fill soil: 0% 10-25% 250. 50-75% 75-100% • dripline grade lowered: °/ 10-25% 25-50% 50-75% 75-100% Soil problems: ❑ drainage ❑ shallow ❑ compacted ❑ droughty ❑ saline alkaline ❑ acidic ❑ small volume ❑ disease center ❑ history of fad ❑ clay ❑ expansive ❑ slope ° aspect: Obstructions: ❑ lights ❑ signage ❑ line -of -sight ❑ view ❑ overhead lines ❑ undergrou d utilities ❑ traffic ❑ adjacent veg. ❑ Exposure to wind: ❑ single tree ❑ below canopy ❑ above canopy ❑ recently exposed windward, canopy edge ❑ area prone to windthrow Prevailing wind direction: Ld F Occurrence of snowllce,storms ❑ never ❑ seldom ❑ regularly TARGET Use Under Tree: ❑ building ❑ parking ❑ traffic ❑ pedestrian ❑ recreation fC Aand pe ❑ hardscape ❑ small features ❑ utility lines et be moved? Y Can targCan use be restricted? Y � � 3 6 3 Occupancy: occasional© ❑ intermittent use ❑ frequent use ❑ constant use UV�+ 7 r eA The International Societv of Arboriculture assumes no responsibility for conclusions or recommendations derived from use of this form. TREE DEFECTS ROOT DEFECTS: Suspect root rot: © N Mushroom/conk/bracketpresent: (9 N ID: Exposed mots: a severe ` 1 moderate =iewtpUndermined: severe moderate :ii16W Root pruned distance from trunk Root area affected: Buttress wounded: Y N When: Restricted root area: ❑ severe "- moderate _ 1401W Potential for root failure: � severe moderate L _r low LEAN: deg. from vertical 1?natural _ unnatural self -corrected Soil heaving: Y Decay in plane of lean: Y & Roots broken Y V Soil cracking: Y Compounding factors: Lean severity: 0 severe ❑ moderate 0 low CROWN DEFECTS: Indicate presence of individual defects and rate their severity (s = severe. m = moderate. I = low) DEFECT ROOT CROWN TRUNK SCAFFOLDS BRANCHES Poor taper Bow, sweep Codominants/forks Multiple attachments Included bark Excessive end weight —Cracks/splits Hangers —Girdling Wounds/seam —Decay —Cavity Conks/mush rooms/bracket Bleeding/sap flow Loose/cracked bark hole/bee hive —Nesting Deadwood/stubs Bore rs/termites/ants Cankers/galls/burls Previous failure HAZARD RATING Tree part most likely to fail: t cam, ` ' Failure potential: �T?low: 2 - medium: 3 - high: 4 - severe Inspection period: annual biannual other Size of part: (1- <6" (15 cm); 2.6•18" (15-45 cm); Failure Potential + Size of Part + Target Rating = Hazard Rating 3 - 18-30" (45-75 cm): 4 - >30" (75 cm) ' Target rating: 0 occasional use: 2 intermittent use: 3 - frequent use: 4 • constant use HAZARD ABATEMENTPrune: remove defective part C reduce end weight C1 crown clean hin ❑ raise canopy 'El crown reduce 1:1 restructure G shape Cable/Brace: Inspect further. ❑ root crown ❑ decay ❑ aerial orator Remove tree: Y LC Replace? Y V Move target: Y Y Other Effect on adjacent trees: G none Ffevvaa!rate Notification: 0 owner ElJ manager governing agency Date: COMMENTS 364 AB I 'S Site/Address: Map/Location: Owner: public Date: Date of last inspection: A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas © TREE HAZARD EVAL UATION FORM 2nd Edition private unknown other Inspector: HAZARD RATING: Failure + Size + Target Hazard Potential of part Rating Rating Immediate action needed Needs further inspection Dead tree TREE CHARACTERISTICS Tree A: d Species: OBH: 21 i of trunks: _ [ Height 6,-2_ Spread: Form: ❑ generally symmetric ❑ minor asymmetry D-rtiaior asymmetry ❑ stump sprout ❑ stag -headed Crown class: ❑ dominant ❑ co -dominant O intermediate Ca suppressse�d Live crown ratio: % Age class: O young El semi -mature Q mature ❑ over-maturelsenescent Pruning history: ❑ crown cleaned O excessively thinned 2topped ❑ crown raised ❑ pollarded ❑ crown reduced ❑ flush cuts ❑ cabled/braced ❑ none ❑ multiple pruning events Approx. dates: Special Value: ❑ specimen ❑ heritage/historic O wildlife ❑ unusual O street tree 2 creen ❑ shade -0 indigenous O protected by gov. agency TREE HEALTH Foliage color. ❑ no I O6lorotic O necrotic Epiic�corr��nics? 9 N Growth obstructions: Foliage density normal ❑ sparse Leaf size: L�'normal ❑ small ❑stakes O wire/ties ❑signs ❑cables Annual shoot growth: ❑ excellent 3 average ❑ poor Twig Dieback? Y N ❑ curb/pavement ❑ guards Woundwood development Ilent ❑Zve average ❑ poor ❑ none ❑ other Vigor class: ❑ excellent Cage ❑ fair ❑ poor Major pests/diseases: N 0 SITE CONDITIONS Site Character ❑ residence ❑ commercial ❑ industrial ❑ park C3 open space ❑ natural ❑ woodlandVorest Landscape type: ❑ parkway ❑raised bed O container ❑mound O lawn ❑shrub border Q"w nd break Irrigation: Cdnon.%❑ adequate ❑ inadequate ❑ excessive ❑ trunk w led Recent site disturbance? Y N O construction Q'soil disturbance grade change ❑ line clearing ❑ site clearing % dripline paved:. /_O� 10-25% 25-50% 50-75% 75-100% Pavement lifted? Y N • dripline w/ fill soil: 0% 10-25% 250° 50-75% 75-100% • dripline grade lowered: :'j* 10-25% 25-50% 50-75% -100% Soil problems: ❑ drainage ❑ shallow ❑ compacted O droughty ❑ saline alkaline ❑ acidic ❑ small volume U disease center ❑ history of fail ❑ clay ❑ expansive ❑ slope ° aspect: Obstructions: O lights O signage Cline -of -sight O view O overhead lines O underground utilities O traffic ❑ adjacent veg. ❑ Exposureto wind: 01singletree ❑ below canopy O above canopy O recently exposed Zwindward, canopy edge ❑ area prone to windth row Prevailing wind direction: W —f" E Occurrence of snow/ice storms O never ❑ seldom ❑ regularly TARGET Use Under Tree: ❑ building ❑ parking ❑ traffic ❑ pedestrian ❑ recreation L9'1andscape O handscape ❑ small features ❑ utility lines Can target be moved? Y Q0, Can use be restricted? Y IV 365 Occupancy: ❑ occasional use ❑ intermittent use grrrequent use O constant use u 6 9 .y The Intemational Society of Arboriculture assumes no responsibility for conclusions or recommendations derived from use of this form. TREE DEFECTS ROOT DEFECTS: Suspect root rot: Y _ , Mushroom/conk/bracket present: Y ' ID: Exposed roots: ❑ severe ❑ moderate Flow Undermined: —� severe ❑ moderate 01iow Root pruned: distance from trunk Root area affected: Buttress wounded: Y N When: Restricted root area: severe moderate 1 �w Potential for root failure: ❑ severe moderate low LEAN: _ deg. from vertical El natural unnatural self -corrected Soil heaving: Y Decay in plane of lean: Y Roots broken Y !N Soil cracking: Y N� Compounding factors: Lean severity: ❑ severe O moderate ❑ low CROWN DEFECTS: Indicate presence of individual defects and rate their severity (s = severe, m = moderate. I = low) DEFECT ROOT CROWN TRUNK SCAFFOLDS BRANCHES Poor taper Bow, sweep Codominantstforks Multiple attachments Included bark Excessive end weight —Cracks/splits Han ers Girdling Wounds/seam Deca —Cavity Conks/mushrooms/bracket —Bleeding/sap flow S Loose/cracked bark —Nesting hole/bee hive Deadwood/stubs Bore rs/termites/ants Cankers/ alls/buris Previous failure HAZARD RATING Tree part most likely to fail: «i ! Q Failure potential: 1 - low; 2 - medium- high; 4 - severe Inspection period: annual biannual other 5 Size of part: 1 - <6" (15 cm); 2 <18" (15-45 cm); Failure Potential + Size of Part + Target Rating = Hazard Rating 3 -18-30" (45-75 cm): 4 - >30" (75 cm) Target rating: 1 -occasional use: 2 intermittent use: 11`r3 frequent use: 4 - constant use HAZARD ABATEMENT Prune: ❑move defective part ❑ reduce end weight ❑ crown clean thin ❑ raise canopy ❑ crown reduce - restructure G shape Cable/Brace: Inspect further. ❑ root crown ❑ decay ❑ aerial onitor Remove tree: ! N Replace? ,Y. /;W)i Move target: Y Other. Effect on adjacent trees: O none Y evaluate Notification: ❑ owner ❑ manager C/governing agency Date: /"� 8 -ro COMMENTS 366 u70 A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas o TREE HAZARD EVAL UATJON FORM 2nd Edition Site/Address: Map/Location: Owner: public private unknown other Date: Inspector: Date of last inspection: HAZARD RATING: Failure + Size + Target Potential , of part Rati-g Immediate action needed Hazard Rating Needs further inspection Dead tree TREE CHARACTERISTICS Tree N: � Species: OBH: j}N'of trunks: 3 Height: z4f,2 Spread: Form: O generally symmetric ❑ minor asymmetry U�'malor asymmetry ❑ stump sprout ❑ stag -headed Crown class: ❑ dominant ❑ co -dominant intermediate ❑ suppressed Live crown ratio: _ �ZQ % Age class: ❑ young ❑ semi -mature 421 mature El over-mature/senescent Pruning history: ❑ crown cleaned ❑ excessively thinned Pl5pped ❑ crown raised ❑ pollarded ❑ crown reduced ❑ flush cuts ❑ cabled/braced ❑ none ❑ multiple pruning events Approx. dates: �� Special Value: ❑ specimen ❑ heritage/historic ❑ wildlife El unusual ❑ street tree Fdscreen ❑ shade ❑ indigenous ❑ protected by gov. agency TREE HEALTH__ / Foliage color IDnormal ❑ chlorotic ❑ necrotic Epiic❑ ❑ ❑ ❑ ❑ corrmics? 0 N Growth obstructions: Foliage densityCi: 16 rmal ❑ sparse Leal size: 12normal small stakes wiretties signs . cables Annual shoot growth: ❑ excellent verage ❑ poor Twig Dieback? r9 N ❑ curb/pavement ❑ guards Woundwood development: Zaverage ellent average ❑ poor ❑ none ❑ other Vigor class: ❑ excellent ❑ fair ❑ poor Major pests/diseases: SITE CONDITIONS Site Character. ❑ residence ❑ commercial ❑ industrial ❑ park open space ❑ natural ❑�w000dlanddorest Landscape type: ❑ parkway ❑ raised bed ❑ container ❑ mound ❑ lawn ❑ shrub border UXwind break Irrigation: lt/6400'b adequate �/❑ inadequate ❑ excessive ❑ trunk wettled , Recent site disturbance? N 7construction boil disturbance ©grade change ❑ line clearing ❑ site clearing dripline paved: /1)l�e 10-25% 25-50% 50-75% 75-100% Pavement lifted? Y N • dripline w/ fill soil: 0% 10-25% 25-1W/0 50-75% 75-100% • dripline grade lowered: f 10-25% 25-50% 50-75Valkalfi -100% Soil problems: ❑ drainage ❑shallow ❑ compacted ❑ droughty ❑ salinene ❑ acidic ❑ small volume ❑ disease center ❑ history of fail ❑ clay ❑ expansive ❑ slope ° aspect: Obstructions: ❑ lights ❑ signage ❑ line -of -sight ❑ view ❑ overhead lines ❑ underground utilities ❑ traffic ❑ adjacent veg. Exposure to wind: ❑ single tree ❑ below canopy ❑ above canopy ❑ recently exposed Zwindward, canopy edge ❑ area prone to windthrow Prevailing wind direction: u/ --' E Occurrence of snowlce storms ❑ never ❑ seldom ❑ regularly TARGET Use Under Tree: 1(building ❑ parking ❑ traffic ❑ pedestrian ❑ recreation ❑ landscape ❑ hardscape ❑ small features ❑ utility lines Can target be moved? Y 6 Can use be restricted? Y o 367 Occupancy: ❑ occasional use ❑ intermittent use 2/ frequent use ❑ constant use u 71 Tho Inromatinnai Society of Arboriculture assumes no resoonsibility for conclusions or recommendations derived from use of this form. TREE DEFECTS ROOT DEFECTS: Suspect root rot: Y V Mushroom/conk/bracck;et present: Y ID: Exposed roots: a severe n moderate Flow Undermined: severe moderate Ofbw Root pruned: distance from trunk Root area affected: % Buttress wounded: Y N When: Restricted root area: ❑ severe moderate :,:-!(�w Potential for root failure: ❑ severe C moderate 0low LEAN: i deg. from vertical �fiatural unnatural C self -corrected Soil heaving: Y A� Decay in plane of lean: Y fW Roots broken Y A' Soil cracking: Y Compounding factors: Lean severity: ❑ severe O moderate O low CROWN DEFECTS: Indicate presence of individual defects and rate their severity Is = severe, m = moderate, I = low) DEFECT ROOT CROWN TRUNK SCAFFOLDS BRANCHES Poor to er Bow, sweep Codominants/forks Multiple attachments Included bark Excessive end weight Cracks/splits Hangers Girdling Wounds/seam Decay Cavity Conks/mushrooms/bracket Bleeding/sap flow Loose/cracked bark Nesting holetbee hive Deadwood/stubs Borers/termites/ants Cankers/galls/bulls Previous failure HAZARD RATING Tree part most likely to fail: 5 7-7777, Failure potential:( 1 - I w o- medium; 3 - high; 4 - severe Inspection period: annual biannual other Size of part:_ <6" (15 cm); 2 - 6-18" (15-45 cm); Failure Potential + Size of Part + Target Rating = Hazard Rating 3-18-30" (45-75 cm): 4 - >30" (75 cm) i Target rating: 1 - occasional use: 2 intermittent use: ;) frequent use: 4 - constant use HAZARD ABATEMENT - Prune: 0 remove defective part O reduce end weight O crown clean 1E.1 thin ❑ raise canopy crown reduce O restructure gape Cable/Brace: Inspectfurther: ❑ root crown O decay ❑ aerial ©-monitor Remove tree: Y N Replace? Y�Vf Move target: Y N Other. — Effect on adjacent trees: ❑ none Q evaluate Notification: ❑ owner ❑ manager C✓governing agency Date: COMMENTS 368 o72 is Site/Address: Map/Location: Owner: public Date: Date of last inspection: private Inspector: A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas o TREE HAZARD EVALUATION FORM 2nd Edition unknown other HAZARD RATING: +_.1_+ = Failure + Site + Target Potential of part Rat!^g Hazard Rating Immediate action needed Needs further inspection Dead tree TREE CHARACTERISTICS - - Tree f: 1!z___ Species: DOW 33 If of trunks: �_ Height: ��o � Spread: -30��. Form: ❑ generally symmetric ❑ minor asymmetry CAaior asymmetry ❑ stump sprout ❑ stag -headed Crown class: ❑ dominant ❑ co -dominant intermediate 0 suppressed Live crown ratio: % Age class: / ypun u s i-mature Ydmature O over-mature/senescent 7` Pruning history: ❑ crown cleaned ❑ excessi ly thinned ❑ crown raised ❑ pollarded ❑ crown reduced ❑ flush cuts ❑ cabled/braced ❑ none ❑ multiple pruning events Approx. dates: Special Value: ❑ specimen ❑ heritage/historic ❑ wildlife ❑ unusual ❑ street tree Itd screen O shade O indigenous ❑ protected by gov. agency TREE HEALTH Foliage color ❑ normal [l chlorotic ❑ necrotic Epicormics? & N Growth obstructions: Foliage density: (dnormal ❑ sparse ��// Leaf sin: rVnormal ❑ small O stakes O wire/ties ❑ signs ❑ cables Annual shoot growth: ❑ excellent Ca?average O poor Twig Dieback? Y ❑ curb/pavement ❑ guards Woundwood development: O ex Ilent average ❑ poor El none El other Vigor class: ❑ excellent average ❑ fair ❑ poor Major pests/diseases: �rA - SITE CONDITIONS Site Character. O residence O commercial ❑ industrial ❑ park Uopen space ❑ natural ❑ woodlancNorest Landscape type: ❑parkway ❑ raised bed ❑ container ❑ mound ❑ lawn ❑ shrub border wind break Irrigation: Rfn�e lo❑ adequate /�❑ inadequate ��❑ excessive O trunk wettled Recent site disturbance? L9 N C�]'construction 0 soil disturbance 2'grade change ❑ line clearing ❑ site clearing • dripline paved: 011 10-25% 25-50% 50-75% 75-100% Pavement lifted? Y N • dripline w/ fill soil: 0% 10-25% 25@ 6 50-75% 75-100% • dripline grade lowered: �° 10-25% 25-50% 50-75% 75-100% Soil problems: ❑ drainage ❑ shallow O compacted ❑ droughty ❑ saline Ldalkaline ❑ acidic O small volume ❑ disease center ❑ history of fad ❑ clay O expansive ❑ slope ° aspect: Obstructions: O lights ❑ signage ❑ line -of -sight ❑ view ❑ overhead lines ❑ underground utilities ❑ traffic ❑ adjacent veg. ❑ Exposure to wind: ❑ single tree O below canopy ❑ above canopy ❑ recently exposed windward, canopy edge O area prone to windthrow Prevailing wind direction: I-L) " Occurrence of snow/ice storms ❑ never ❑ seldom ❑ regularly TARGET Use Under Tree: building if ❑ parking O traffic ❑ pedestrian ❑ recreation 211andscape ❑ hardscape ❑ small features ❑ utilitylines Can target be moved? Y () Can use be restricted--? //Y � n 3 Fj J Occupancy: O occasional use ❑ intermittent use 21requent use ❑ constant use U (ry 3 L 6 The international Societv of Arboriculture assumes no responsibility for conclusions or recommendations derived from use of this form. TREE DEFECTS ROOT DEFECTS: Suspect root rot: Y ® Mushroom/conk/bracket present: Y � 10: Exposed roots: � severe ❑ moderate am-w Undermined: severe J moderate iow Root pruned: distance from trunk Root area affected: Buttress wounded: Y N When: Restricted root area: O severe moderate 296w Potential for root failure: severe C moderate V low LEAN: D deg. from vertical Sde/natural unnatural El self -corrected Sail heaving: Y Decay in plane of lean: Y :/!P Roots broken Y Soil cracking: Y Compounding factors: Lean severity: ❑ severe O moderate D low CROWN DEFECTS: Indicate presence of individual defects and rate their severity Is = severe, m = moderate,) = low) DEFECT ROOT CROWN TRUNK SCAFFOLDS BRANCHES Poor taper Bow, sweep Codominants/forks Multiple attachments Included bark Excessive end weight Cracks/splits Hangers Girdling Woundstseam Decay Cavity Conks/mushrooms/bracket Bleeding/sap How Loose/cracked bark Nesting hole/bee hive Deadwood/stubs M Borers/termdes/ants Cankers/galls/burls Previous failure HAZARD RATING Tree part most likely to fail: r - 7 `? Failure potential: low: 2 - medium; 3 - high: 4 - severe Inspection period: annual biannual other Size of part <6- (15 cm); 2.6-18" (15-45 cm); Failure Potential + Size of Part + Target Rating = Hazard Rating 3-18-30" (45-75 cm): a - >30" (75 cm) Target rating: 1 - occasional use: 2 intermittent use: + �_ + j = frequent use: 4 - constant use HAZARD ABATEMENT Prune: Yremove defective part reduce end weight ❑ crown clean G3 thin O raise canopy O crown reduce O restructure G shape �� Cable/Brace: Inspect further. ❑ root crown ❑ decay ❑ aerial 2-monitor Remove tree: Y V Replace? Y��//�hl` Move target: Y r. ,) other Effect on adjacent trees: O none Devaluate Notification: O owner O manager Governing agency Date: 4 a� COMMENTS 370 u'74 k A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas = = o TREE HAZARD EVALUATION FORM 2nd Edition Site/Address: Map/Location: Owner: public private unknown other Date: Inspector: Date of last inspection: HAZARD RATING: Failure + Size + Target Hazard Potential/ of part Rating Rating Immediate action needed Needs further inspection Dead tree TREE CHARACTERISTICS Tree N: _/ �t_ Species: OBH: _�� fl of trunks: �L Height A2774 Spread: Form: ❑ generally symmetric ❑ minor asymmetry 2rmajor asymmetry ❑ stump sprout ❑ stag -headed Crown class: ❑ dominant ❑ co -dominant 2 // intermediate ❑ suppressed Live crown ratio: —;�— % Age class: rf'-❑ ygung ❑ semi -mature mature ❑ over-mature/senescent �a� Pruning history: ❑ crown cleaned ❑ excessively thinned ❑ topped ❑ crown raised ❑ pollarded ❑ crown reduced ❑ flush cuts ❑ cabled/braced ❑ none ❑ multiple pruning events Approx. dates: Special Value: ❑ specimen ❑ heritage/historic ❑ wildlife ❑ unusual ❑ street tree screen ❑shade ❑ indigenous ❑ protected by gov. agency TREE HEALTH Foliage color. Q'normal ❑ chlorotic O necrotic Epicorrnics? &> N Growth obstructions: Foliage density: 01(oiormal ❑ sparse Leaf size: normal ❑ small ❑ stakes ❑ wire/ties ❑ signs ❑ cables Annual shoot growth: ❑ excellent 0 averra�agee ❑ poor Twig Dieback?, Y�N ❑ curb/pavement ❑ guards Woundwood development ❑ ee cellent C3average ❑ poor ❑ none ❑ other Vigor class: ❑ excellent average ❑ fair ❑ poor Major pests/diseases: SITE CONDITIONS Site Character.. ❑ residence p commercial ❑ industrial ❑ park ET`6�en space ❑ natural ❑�w,000dlandVone t Landscape type: ❑1parkway El raised bed ❑ container ❑ mound ❑ lawn CD shrub border 9? wind break J a Irrigation: CYnone ❑ adequate ❑ inadequate ❑1 excessive ❑ trunkwettled Recent site disturbance? ® N 117�onstruction Utoil disturbance 2/grade change ❑ line clearing ❑ site clearing dripline paved: 10-25% 25-50% 50-75% 75-100% Pavement lifted? Y N • dripline w/ fill soil: °/ 10-25% 25-50% 50-75% 75-100% • dripline grade lowered: 0% 10-25% 25&% 50-75% 75-100% Soil problems: ❑ drainage ❑ shallow ❑ compacted ❑ droughty ❑ saline alkaline ❑ acidic ❑ small volume ❑ disease center ❑ history of fail ❑ clay ❑ expansive ❑ slope ° aspect: Obstructions: ❑ lights ❑ signage ❑ line -of -sight ❑ view ❑ overhead lines ❑ underground utilities ❑ traffic ❑ adjacent veg. ❑ Exposure to wind: ❑ single tree ❑ below canopy ❑ above canopy ❑ recently exposed R,, rowindward, canopy edge ❑ area prone to windthrow Prevailing wind direction: I A) ' Occurrence of snowlice storms ❑ never ❑ seldom ❑ regularly TARGET Use Under Tree building ❑ parking ❑ traffic ❑ pedestrian ❑ recreation 2fandscape ❑ hardscape ❑ small features ❑ utility lines 371 Can target be moved? Y a Can use be restricted? Y Occupancy. ❑ occasional use ❑ intermittent use Gd frequent use ❑ constant use U *75 1-1 The International Society of Arboriculture assumes no responsit►dity for conclusions or recommendations derived from use of this form. TREE DEFECTS ROOT DEFECTS: Suspect root rot: Y � Mushroom/conk/bracket present: Y (1�9 10: Exposed roots: -:1 severe "- moderate Dfow Undermined: �_J severe :: moderate ;mow Root pruned: distance from trunk Root area affected: 910 Buttress wounded: Y . N Restricted root area: 7 severe `: moderate low Potential for root failure: 2 severe moderate LEAN: r deg. from vertical saatural _ unnatural L—J self -corrected Soil heaving: Y V When: low Decay in plane of lean: Y !rnl Roots broken Y ,V Soil cracking: Y Compounding factors: Lean severity: ❑ severe O moderate D low CROWN DEFECTS: Indicate presence of individual defects and rate their severity Is = severe, m = moderate, I = low) DEFECT ROOT CROWN TRUNK SCAFFOLDS BRANCHES Poor to er Bow,swee Codominants/forks Multiple attachments Included bark i Excessive end weight Cracks/splits Hangers Girdling Wounds/seam Decay Cavity Conks/mushrooms/bracket Bleeding/sap flow Loose/cracked bark Nesting hole/bee hive Deadwood/stubs Borers/termites/ants Cankers/ alls/burls i Previous failure HAZARD RATING Tree part most likely to fail: LJ'A .w/C 40 S Failure potential: 1 - Iow;QD medium: 3 - high: 4 - severe Inspection period: annual biannual other Size of part: 1 - <6" (15 cm);O 6-18" (15-45 cm); Failure Potential + Size of Part + Target Rating = Hazard Rating 3-18-30" (45-75 cm): 4 - >30" (75 cm) Target rating: 1 - occasional use: 2 intermittent use: Z + 3 = requent use: 4 constant use HAZARD ABATEMENT // -- Prune: �emove defective part reduce end weight ❑ crown clean ET/thin C3 raise canopy C1 crown reduce 1 restructure G shape// Cable/'Brace: Inspect further. ❑ root crown ❑ decay ❑ aerial uxmon►tor Remove tree: Y1 i Replace? Y N Move target: Y (�%I Other. r Effect on adjacent trees: ❑ none C] evaluate / Notification: 0 owner ❑ manager Tgoverning agency Date: — � 0 COMMENTS , , N r 46 17 (9A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas , TREE HAZARD EVALUATION FORM 2nd Edition Site/Address: Map/Location: Owner: public private unknown other Date: Inspector: Date of last inspection: TREE CHARACTERISTICS Tree C 1!_ Species: OBH: i of trunks: �_ Height s Spread: 7 d HAZARD RATING: + -;,- + 3 _ �- Failure + Size + Target Hazard Potential/ of part Rating Rating Immediate action needed Needs further inspection Dead tree Form: ❑ generally symmetric ❑ minor asymmetry ❑ major asymmetry ❑ stump sprout castag-headed Crown class: ❑ dominant ❑ co -dominant ❑ intermediate suppressed Live crown ratio: -1' % Age class; ❑ you ❑ semi -mature 'lra mature ❑ over-mature/senescent Pruning history: ❑ crown cleaned ❑ excessively thinned ❑ topped ❑ crown raised ❑ pollarded ❑ crown reduced ❑ flush cuts ❑ cabled/braced ❑ none ❑ multiple pruning events Approx. dates: Er' Special Value: ❑ specimen ❑ heritage/historic ❑ wildlife El unusual ❑ street tree Erscreen ❑ shade ❑ indigenous ❑ protected by gov. agency TREE HEALTH Foliage color.. ❑noor�rmal chlorotic ❑ necrotic Epiic�corm�ics? Y 6V Growth obstructions: Foliage density: B normal ❑ sparse eat size: La'normal ❑ small ❑ stakes ❑ wire/ties ❑ signs ❑ cables Annual shoot growth: ❑ excellent 94veracgHe ❑ poor Twig Dieback? 6f% N ❑ curb/pavement ❑ guards Woundwood development ❑ excellent O.average ❑ poor ❑ none ❑ other Vigor class: ❑ excellent average ❑ fair CJ poor Major pests/diseases: f e_r 02 SITE CONDITIONS Site Character. L"reside eWcoommercial ❑ industrial ❑ park ❑ open space ❑ natural ❑ woodland\forest Landscape type: „❑ parkway ❑ raised bed ❑ container ❑ mound ❑ lawn ❑ shrub border ('wind break Irrigation: ErnPe e ❑ adequate ❑ inadequate ❑ excessive ❑ trunk wettled Recent site disturbance? (p N IXonstruction Caioil disturbance Grade change ❑ line clearing ❑ site clearing • dripline paved: (�i 10-25% 25-50% 50-75% 75-100% Pavement lilted? Y N • dripline w/ fill soil: 0% 10-25% 250Y. 50.75% 75-100% • dripline grade lowered: (19. 10-25% 25-50% 50-75% 75-100% Soil problems: ❑ drainage ❑ shallow ❑ compacted ❑ droughty ❑ saline alkaline ❑ acidic ❑ small volume ❑ disease center ❑ history of fad ❑ clay ❑ expansive ❑ slope ° aspect: Obstructions: ❑ lights ❑ signage ❑ line -of -sight ❑ view ❑ overhead lines ❑ underground utilities ❑ traffic ❑ adjacent veg. ❑ Exposure to wind: ❑ single tree ❑ below canopy ❑ above canopy ❑ recently exposed Qrwindward, canopy edge ❑ area prone to windthrow Prevailing wind direction: ' Occurrence of snowfice storms ❑ never ❑ seldom ❑ regularly TARGET Use Under Tree: buil ing ❑ parking ❑ traffic ❑ pedestrian ❑ recreation E7 landscape ❑ hardscape ❑ small features ❑ utilitylines Can target be moved? Y © Can use be restricted? Y m 3 ( J Occupancy: ❑ occasional use ❑ intermittent use 36requent use ❑ constant use u 7 7 I y The International Society of Arboriculture assumes no responsibility for conclusions or recommendations derived from use of this form. TREE DEFECTS ROOT OEFECTS. Suspect root rot: Y © Mushroom/conk/bracket present: Y 41 10: Exposed roots: O severe O moderate ::�4w Undermined: severe moderate 3fow Root pruned: distance from trunk Root area affected: Buttress wounded: Y N When: Restricted root area: .1 severe O moderate �w Potential for root failure: ❑ severe :R'm oderate ❑ low LEAN: deg. from vertical �r atural unnatural 7-] self -corrected Soil heaving: Y Decay in plane of lean: Y , Roots broken Y ?V Soil cracking: Y Compounding factors: Lean severity: ❑ severe O moderate O low CROWN DEFECTS: Indicate presence of individual defects and rate their severity Is = seven;, m = moderate, I = low) DEFECT ROOT CROWN TRUNK SCAFFOLDS BRANCHES Poor taper Bow, sweep Codominants/forks Multiple attachments Included bark Excessive end weight Cracksts lits Hangers Girdling Wounds/seam Decay Cavity Conks/mushrooms/bracket Bleeding/sap flow Loose/cracked bark Nesting holetbee hive Deadwood/stubs Borers/termites/ants Cankers/galls/burls Previous failure HAZARD RATING Tree part most likely to fail: Failure potential: 1 - low medium; 3 - high; 4 - severe Inspection period: annual biannual other r ' Size of part: 1 - <6" (15 cm)49 6-18" (15-45 cm); Failure Potential + Size of Part + Target Rating = Hazard Rating 3-18-30" (45-75 cm): 4 - >30" (75 cm) Target rating: 1 - occasional use: 2 intermittent use: + ' +_ _ } t} frequent use: 4 - constant use HAZARD ABATEMENT Prune: move defective part educe end weight O crown clean 01hin ❑ raise canopy ❑ crown reduce restructure G shape d� Cable/Brace: Inspect further. ❑ root crown O decay ❑ aerial 1amorntor Remove tree: Y © Replace? Y Ii Move target: Y Other. Elf ect on adjacent trees: O none C3 evaluate Notification: O owner O manager r governing agency Date: `fi 1d COMMENTS 15;- I A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas = o TREE HAZARD EVALUATION FORM 2nd Edition Site/Address: Map/Location: Owner: public private unknown other Date: Inspector: Date of last inspection: HAZARD RATING: z:+ + _= Failure + Size Potential of part + Target Hazard Rat!-g Rating Immediate action needed Needs further inspection Dead tree TREE CHARACTERISTICS Tree A: �_ species: DBH: 2_6t id trofil�a: " -3 Height _1 Spread: Form: ❑ generally symmetric ❑ minor asymmetry El major asymmetry ❑ stump sprout ❑ stag -headed Crown class: ❑ dominant 2o-dominant ❑ intermediate ❑ suppressed 4 Live crown ratio: L % Age class: ❑ young ❑ semi -mature Q'mature ❑ over-mature/senescent Pruning history: ❑ crown cleaned ❑ excessively thinned ❑ topped ❑ crown raised ❑ pollarded ❑ crown reduced ❑ flush cuts ❑ cabled/braced ❑ none ❑ multiple pruning events Approx. dates: Special Value: ❑ specimen ❑ heritage/historic ❑ wildlife ❑ unusual ❑ street tree 2-SICreen ❑ shade ❑ indigenous ❑ protected by gov. agency TREE HEALTH Foliage color. ❑��noormal . G chlorotic ❑ necrotic Epicormics? V N Growth obstructions: Foliage density: Id"normal ❑ sparse_ Leaf size: normal ❑ small ❑ stakes ❑ wire/ties ❑ signs ❑ cables Annual shoot growth: ❑ excellent D-average ❑ poor Twig Disback? ® N ��3j�e ❑ curb/pavement ❑ guards Woundwood development: ❑ excellent leverage ❑ poor ❑ none ❑ other Vigor class: ❑ excellent verage ❑ fair ❑ poor Majorpests/diseases•. do SITE CONDITIONS Site Character. isd residence ❑ commercial ❑ industrial C& park ❑ open space ❑ natural ❑ woodlandVorest Landscape type: parkway ❑raised bed ❑container ❑mound ❑lawn ❑ shrub border 0 wind break � CAI adequate ❑ inadequate ❑excessive ❑ tru�nk�wettled Irrigation: W gne Recent site disturbance? (V N O construction 2/soil disturbance Ld'grade change ❑ line clearing ❑ site clearing • dripline paved: 6 10-25% 25-50% 50-75% 75-100% Pavement lifted? Y N • dripline w/ fill soil: "D% 10-25% 25-50% 50-75% 75-100% • dripline grade lowered: 0% 10-25% 250% 50-75%% 75-100% Soil problems: ❑ drainage ❑ shallow ❑ compacted ❑ droughty ❑ saline L�J alkaline ❑ acidic ❑ small volume ❑ disease center ❑ history of fad ❑ clay ❑ expansive ❑ slope ° aspect: Obstructions: ❑ lights ❑ signage ❑ line -of -sight ❑ view ❑ overhead lines ❑ underground utilities ❑traffic ❑ adjacent veg. ❑ Exposure to wind: ❑ single tree ❑ below canopy ❑ above canopy ❑ recenty7never osed Ywindward, canopy edge ❑ area prone to windthrow Prevailing wind direction: w J E Occurrence of snowfK storms ❑ seldom ❑ regularly TARGET r Use Under Tree: 245 bui dinog-, ❑ parking ❑ traffic ❑ pedestrian ❑ recreation landscape ❑ hadscape ❑ small features ❑ utility I J Can target be moved? Y ® Can use be restricted? Y 1 Occupancy: ❑ occasional use ❑ intermittent use 04 frequent use ❑ constant use U79 IF at The International Society of Arboriculture assumes no responsibility for conclusions or recommendations derived from use of this torn. TREE DEFECTS ROOT DEFECTS: Suspect root rot: Y 17 Mushmam/eonk/bracket present: Y CP ID: Exposed roots: :1 severe n moderate C�Kbw Undermined: __7J severe moderate flow Root pruned: distance from trunk Root area affected: Buttress wounded: Y N When: Restricted root area: ❑ severe moderate 7;4ow Potential for root failure: �7_ severe r'moderate n low LEAN: /5— deg. from vertical natural unnatural V self -corrected Soil heaving: Y Decay in plane of lean: Y Roots broken Y v Soil cracking: Y ,9 Compounding factors: Lean severity: 0 severe ❑ moderate 7 low CROWN DEFECTS: Indicate presence of individual defects and rate their severity (s = severe, m = moderate. I = low) DEFECT ROOT CROWN TRUNK SCAFFOLDS BRANCHES Poor taper Bow, sweep Codominants/forks Multiple attachments Included bark Excessive end weight Cracks/splits Hangers Girdling Wounds/seam Decay cavity Conks/mushrooms/bracket Bleeding/sap flow Loose/cracked bark Nesting holetbee hive Deadwood/stubs /'V\ Bore rs/termites/ants Cankers/galls./burls Previous failure HAZARD RATING Tree part most likely to fail: Failure potential: 1 - low: Vmedium. 3 - high: 4 - severe Inspection period: annual biannual other 5 Size of part: (V <6" (15 cm); 2 6-18" (15-45 cm); 3 - 18-30" (45-75 cm); 4 - >30" (75 cm) Failure Potential +Size of Part +Target Rating =Hazard Rating Target rating: 1 - occasional use: 2 intermittent use: + -3 = %_ m frequent use: 4 - constant use HAZARDABATEMENT D Prune: remove defective part reduce end weight ❑ crown clean Efrthin ❑ raise canopy 0 crown reduce 0 restructure G shape Cable/Brace: Inspect further. ❑ root crown ❑ decay C3 aerial LYmonitor Remove tree: Y 6) Replace? YY, Move target: Y Other. Effect on adjacent trees: ❑ none a luate Notification: ❑ owner G manager vgoverning agency Date: y— A9 COMMENTS 7r, 080 A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas = m TREE HAZARD EVALUATION FORM 2nd Edition Site/Address: Map/Location: Owner: public private Date: Inspector: Date of last inspection: unknown other TREE CHARACTERISTICS Tree #: _Z 0 — Species: DBH: - �# of trunks: Height ICK Spread: -3F5 _ HAZARD RATING: I+ ? t _ Failure + Size + Target Hazard Potential' of part Rating Rating G� Immediate action needed Needs further inspection Dead tree Form: ❑ generally symmetric ❑ minor asymmetry f14ior asymmetry ❑ stump sprout ❑ stag -headed Crown class: ❑ dominant lj� Co -dominant ❑ intermediate ❑ suppressed Live crown ratio: % Age cissv, ❑�ung El semi -mature L3'mature O over-mature/senescent ,iv Pruning history: ❑ crown cleaned ❑ excessively thinned ❑ topped ❑ crown raised ❑ pollarded ❑ crown reduced flush cuts ❑ cabled/braced '0 � ❑ none ❑ multiple pruning events Approx, dates: Special Value: O specimen ❑ heritage/historic ❑ wildlife O unusual ❑ street tree screen ❑ shade ❑ indigenous ❑ protected by gov. agency TREE HEALTH Foliage color. ('normal O chlorotic Ics? Y N ❑ necrotic EpZormal Growth obstructions: Foliage density. ormal ❑ sparse Leaf size: ❑ small O stakes O wirefties ❑ signs ❑ cables Annual shoot growth: ❑ excellent verage O poor Twig Diebadt? Y 51 ❑ curb/pavement ❑ guards Woundwood development: exc (lent ;average average ❑ poor O none ❑ other Vigor class: ❑ excellent ❑ fair O poor Major pests/diseases: SITE CONDITIONS Site Character. 95 reside ❑ commercial O industrial park ❑ open space ❑ natural ❑ woodlandVorest Landscape type: ❑ parkway ❑ raised bed ❑ container ❑ mound O lawn ❑ shrub border (!G Wind break Irrigation: d n1nel ❑ adequate O inadequate ❑ excessive O trunk wettled Recent site disturbance? ®N construction soil disturbance 2 grade change ❑ line clearing ❑ site clearing • dripline paved: �03 10-25% 25-50% 50-75% 75-100% Pavement lifted? Y N • dripline w/ fill soil: 0% 10-25% 1950% 50-75% 75-100% dripline grade lowered: 1. 10-25% 25-50% 50-75% 75-100% Soil problems: ❑ drainage O shallow O compacted O droughty ❑ saline dalkaline ❑ acidic ❑ small volume ❑ disease center ❑ history of tad O clay ❑ expansive O slope ° aspect: Obstructions: ❑ tights ❑ signage O line -of -sight O view ❑ overhead lines O underground utilities O traffic O adjacent veg. Exposure to wind: ❑ single tree O below canopy ❑ above canopy ❑ rrecentlyexposed 2"ou�YAndward, canopy edge ❑ area prone to windthrow Prevailing wind direction: W f' E Occurrence of snowlce storms O never ❑ seldom ❑ regularly TARGET Use Under Tree: roibu7d ng" ❑ parking ❑ traffic ❑ pedestrian ❑ recreation ZI ndscape ❑ hardscape ❑ small features ❑ utility lines Can target be moved? Y (P Can use be restricted? Y ® 3 ~ 7 Occupancy ❑ occasional use ❑ intermittent use 2frequent use O constant use U 8 1 The International Society of Arboriculture assumes no responsibility for conclusions or recommendations derived from use of this forth. TREE DEFECTS ROOT OEFECTS: Suspect root rot: Y & Mushmom/conk/bracckket present: Y ® iD: Exposed roots: a severe CD moderate low Undermined: severe moderate 2110'w Root pruned: distance from trunk Root area affected: Buttress wounded: Y N When: Restricted root area: ❑ severe E moderate 146�w Potential for root failure: _ severe 2/moderate C' low LEAN: deg. from vertical Mural unnatural self -corrected Soil heaving: Y rlf� Decay in plane of lean: Y ® Roots broken Y © Soil cracking. Y O Compounding factors: Lean severity: ❑ severe 0 moderate ❑ low CROWN DEFECTS: Indicate presence of individual defects and rate their severity (s = severe. m = moderate. I = low) DEFECT ROOT CROWN TRUNK SCAFFOLDS BRANCHES Poor taper Bow. sweep Codominants/forks Multiple attachments Included bark Excessive end weight L— Cracks/splits Hangers NI Girdling 9'p9, Wounds/seam Deca Cavi Conks/mushrooms/bracket Bleeding/sap flow Loose/cracked bark Nesting hole/bee hive Deadwood/stubs Borersnermites/ants Cankers/galls/burls Previous failure HAZARD RATING Tree part most likely to fail i`h'`^ + M _ Failure potential: 1 - low-,V medium: 3 - high: 4 - severe Inspection period: annual biannual other 7 Size of part: d <6" (15 cm); 2 - 6-18" (15-45 cm): Failure Potential + Size of Part + Target Rating = Hazard Rating 3 - 18-30" (45-75 cm): 4 - >30" (75 cm) Target rating: 1 - occasional use: 2 intermittent use: + 3_ + 3 = �^ (- frequent use: 4 - constant use HAZARD ABATEMENT Prune: C remove defective part ❑ reduce end weight O crown clean ❑ thin ❑ raise canopy n crown reduce :3 restructure G shape Cable/Brace: Inspect further. ❑ root crown ❑ decay 0 aerial CE monitor Remove tree: Q N Replace? Y (�) Move target: Y 11� Other Effect on adjacent trees: G none 21Gluate Notification: ❑ owner G manager F governing agency Date: COMMENTS 31 :%S u82 'a. 1 A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas = m TREE HAZARD EVAL UATION FORM 2nd Edition Site/Address: Map/Location: Owner: public private unknown other Date: Inspector: Date of last inspection: HAZARD.RATING: -I � + 3 Failure + Size + Target = Hazard Potential of part Rating Rating Immediate action needed Needs further inspection Dead tree TREE CHARACTERISTICS ' Tree •: _2_ Species: OBH: i I' " ',V of trunks: Height: 30 Spread: z J� Form: O generally symmetric ❑ minor asymmetry O major asymmetry Z stump sprout ❑ stag -headed Crown class: ❑ dominant O co -dominant ❑ intermediate B suppressed Live crown ratio: qQ % Age class- ❑ young ��O semi -mature ❑ mature El over-mature/senescent Pruning history: El crown cleaned C excessively thinned I�"topped ❑ crown raised ❑ pollarded ❑ crown reduced ❑ flush cuts ❑ cabledibraced ❑ none ❑ multiple pruning events Approx. dates: Special Value: ❑ specimen ❑ heritagethistoric ❑ wildlife ❑ unusual ❑ street tree O screen ❑ shade O indigenous Cl protected by gov. agency TREE HEALTH Foliage color ❑ normal Lf chiorotic ❑ necrotic Epicormics? (3) N Growth obstructions: Foliage density: 216-ormal ❑ sparse Leaf size: formal ❑ small ❑ stakes O wire/ties ❑ signs ❑ cables � —� Annual shoot growth: ❑ excellent CTa/verage ❑ poor Twig Dieback? Y ® ❑ curb/pavement ❑ guards Woundwood development: ❑ excellent Q average O poor ❑ none O other Vigor class: O excellent 04verage ❑ fair ❑ poor Major pests/diseases: _ PVC SITE CONDITIONS Site Character: lresidence ❑ commercial ❑ industrial Cfark ❑ open space ❑ natural ❑ woodlandlforest Landscape type: O parkway O raised bed ❑ container ❑ mound ❑ lawn O shrub border El wind break ss Irrigation: 17'rigeD ❑ adequate inadequate excessive O trunk wettled �❑ �❑ Recent site disturbance? ® N @J construction trd'soil disturbance 2grade change O line clearing ❑ site clearing • dripline paved: ova 10-25% 25-50% 50-75% 75-100% Pavement lined? Y N • dripline w/ fill soil: 15� 10-25% 25.50% 50-75% 75-100% • dripline grade lowered: 0% &5% 25-50% 50-75% 75-100% Soil problems: ❑ drainage ❑ shallow ❑ compacted O droughty ❑ saline Alkaline ❑ acidic ❑ small volume ❑ disease center ❑ history of fail ❑ clay ❑ expansive ❑ slope ° aspect: Obstructions: ❑ lights ❑ signage�❑ line -of -sight ❑ view ❑ overhead lines ❑ underground utilities O traffic ❑ adjacent veg. ❑ Exposure to wind: ❑ single tree �l below canopy ❑ above canopy ❑ recently exposed ❑ windward, canopy edge O area prone to windthrow Prevailing wind direction: fit/ T— Occurrence of snowlce storms O never O seldom ❑ regularly TARGET Use Under Tree: ❑ building ❑ parking ❑ traffic ❑ pedestrian ❑ recreation C31andscape ❑ hardscape ❑ small features ❑ utility lines. Can target be moved? Y ® Can use be restricted? Y Occupancy: ❑ occasional use ❑ intermittent use Ertrequent use O constant use The International Society of Arboriculture assumes no responsibility for conclusions or recommendations derived from use of this form. TREE DEFECTS ROOT DEFECTS: Suspect root rot: Y I*) Mushroom/conk/bracket present: Y NJ 10: Exposed roots: a severe 0 moderate _31�w Undermined: severe moderate 13-tow Root pruned: distance from trunk Root area affected: Buttress wounded: Y N Restricted root area: J, severe El moderate :�fow Potential for root failure: :J severe — moderate LEAN. �deg. from vertical-Znatural unnatural self -corrected Soil heaving: Y When: L low Decay in plane of lean: Y Roots broken Y N Soil cracking: Y N-) Compounding factors: Lean severity: 0 severe 0 moderate ;:] low CROWN DEFECTS. Indicate presence of individual defects and rate their severity Is = severe, m = moderate, I = low) DEFECT ROOT CROWN TRUNK SCAFFOLDS BRANCHES Poor taper Bow, sweep Codominants/forks Multiple attachments Included bark Excessive end weight Cracks/splits Hangers Girdling Wounds/seam Decay Cavity Conks/mushrooms/bracket Bleeding/sap flow Loose/cracked bark Nesting holetbee hive Deadwood/stubs L_ Borers/termites/ants Cankers/galls/burls Previous failure HAZARD RATING Tree part most likely to fail: 67 ac Failure potential- low: 2 - medium: 3 - high; 4 - severe Inspection period: annual biannual other Size of part: 6%<6" (15 cm); 2 - 6-18" (15-45 cm); Failure Potential + Size of Part + Target Rating = Hazard Rating 3 - 18-30" (45-75 cm): a - >30" (75 cm) Target rating: 1 - occasional use:ontermittent use: 3 - frequent use: 4 - constant use HAZARD ABATEMENT Prune: move defective part ❑ reduce end weight ❑ crown clean ETthin O raise canopy 0 crown reduce 0 restructure G shape Cable/Brace: Inspect further. C3 root crown ❑ decay ❑ aerial 43monitor Remove tree: Y (A Repla ? Y Move target: Y ;Y Other. Effect on adjacent trees: none O evaluate Notification: ❑ owner ❑ manager governing agency Date: COMMENTS asp u84 I A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas TREE HAZARD EVAL UATION FORM 2nd Edition Site/Address: Map/Location: Owner: public private unknown other Date: Inspector: Date of last inspection: HAZARD RATING: (� . H + l0 Failure + Size + Target Hazard Potential of part Rat!^g Rating l/ Immediate action needed Needs further inspection Dead tree 0 {� TREE CHARACTERISTICS ' Tree !1: _3_ Species: �I DON: Sy„ i of trunks: �.[.� Height Spread:!,r pr Form: ❑ generally symmetric ❑ minor asymmetry 27 major asymmetry ❑ stump sprout ❑ stag -headed Crown class: O dominant ❑ co -dominant ❑ intermediate ❑ suppressed Live crown ratio: 6� % Age class: ❑ young ❑ semi -mature C mature C over-mature/senescent Pruning history: ❑ crown cleaned ❑ excessively thinned ❑ topped ❑ crown raised ❑ pollarded ❑ crown reduced ❑ flush cuts ❑ cabled/braced ❑ none O multiple pruning events Approx. dates: Special Value: O specimen ❑ heritagethistoric ❑ wildlife ❑ unusual ❑ street tree ❑ screen ❑ shade O indigenous ❑ protected by gov. agency —Tl Foliage color. ❑ normal O chlorotic O necrotic Epicormics? Y N Growth obstructions: Foliage density: ❑ normal ❑ sparse Leal sire: O normal ❑ small ❑ stakes O wiretties ❑ signs ❑ cables Annual shoot growth: O excellent ❑ average ❑ poor Twig Dieback? Y N O curb/pavement ❑ guards Woundwood development: ❑ excellent ❑ average ❑ poor O none O other Vigor class: O excellent ❑ average ❑ fair ❑ poor Major pests/diseases. (0 SITE CONDITIONS Site Character. ❑ residence ❑ commercial ❑ industrial ❑ park ❑ open space ❑ natural O woodlandVorest Landscape type: O parkway ❑ raised bed ❑ container ❑ mound O lawn ❑ shrub border O wind break Irrigation: ❑ none ❑ adequate ❑ inadequate O excessive O trunk wettled Recent site disturbance? Y N ❑ construction ❑ soil disturbance ❑ grade change ❑ line clearing ❑ site clearing • dripline paved: 0% 10-25% 25-50% 50-75% 75-100% Pavement lifted? Y N • dripline w/ fill soil: 0% 10-25% 25-500/9 50-75% 75-100% • dripline grade lowered: 0% 10-25% 25-50% 50-75% 75-100% Soil problems: ❑ drainage ❑ shallow ❑ compacted C3 droughty ❑ saline O alkaline ❑ acidic C small volume u disease center O history of tail ❑ clay ❑ expansive fO slope ° aspect: Obstructions: ❑ lights O signage Cline -of -sight ❑ view ❑ overhead tines ❑ underground utilities ❑ traffic ❑ adjacent veg. ❑ Exposure to wind: O single tree ❑ below canopy ❑ above canopy ❑ recently exposed ❑ windward, canopy edge ❑ area prone to windthrow Prevailing wind direction: Occurrence of snowtice storms ❑ never ❑ seldom ❑ regularly TARGET Use Under Tree: ❑ building ❑ parking ❑ traffic O pedestrian ❑ recreation ❑ landscape O hardscape ❑ small features O utilitylines Can target be moved? Y N Can use be restricted? Y N Occupancy: O occasional use ❑ intermittent use ❑ frequent use O constant use " t° �u` t ?-r The International Society of Arboriculture assumes no responsibility for conclusions or recommendations derived from use of this form. TREE DEFECTS ROOT DEFECTS: Suspect root rot: Y N Mushmom/conk/bracket present Y N 10: Exposed roots: E3 severe ❑ moderate ❑ low Undermined: _ severe J moderate ❑ low Root pruned: distance from trunk Root area affected: Buttress wounded: Y N When: Restricted root area: J severe moderate low Potential for root failure: ❑ severe J moderate Dow LEAN: deg. from vertical iJ natural unnatural a self -corrected Soil heaving: Y N Decay in plane of lean: Y N Roots broken Y N Soil cracking: Y N Compounding factors: Lean severity: ❑ severe 0 moderate J low CROWN DEFECTS: Indicate presence of individual defects and rate their severity Is = severe, m = moderate, I = low) DEFECT ROOT CROWN TRUNK SCAFFOLDS BRANCHES Poor taper Bow, sweep Codominants/forks Multiple attachments Included bark Excessive end weight Cracks/splits Hangers Girdling Wounds/seam Decay Cavity Conks/mushrooms/bracket Bleedin sa flow Loose/cracked bark Nesting hole/bee hive Deadwood/stubs Borers/termites/ants Cankers/galls/burls Previous failure HAZARD RATING Tree part most likely to fail: Failure potential: 1 - low: 2 - medium: 3 - high: 4 - severe Inspection period: annual biannual other Size of part: 1 - <6" (15 cm); 2 - 6-18" (15-45 cm): Failure Potential + Size of Part + Target Rating = Hazard Rating 3-18-30" (45-75 cm): 4 - >30" (75 cm) Target rating: 1 - occasional use: 2 intermittent use: + + = 3 - frequent use: 4 - constant use HAZARD ABATEMENT - - Prune: remove defective part ❑ reduce end weight ❑ crown clean ❑ thin ❑ raise canopy ❑ crown reduce 0 restructure J shape Cable/Brace: Inspect further. J root crown ❑ decay J aerial ❑ monitor Remove tree: Y N Replace? Y N Move target: Y N Other. Effect on adjacent trees: J none O evaluate Notification: ❑ owner ❑ manager [ governing agency Date: COMMENTS - 38' U86 n___ Site/Address: Map/Location Owner: public private Date: Inspector: Date of last inspection: A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas a TREE HAZARD EVALUATION FORM 2nd Edition unknown other HAZARD RATING: �+ / + j = 3 Failure + Size + Target Hazard Potential of part Rating Rating Immediate action needed Needs further inspection Dead tree TREE CHARACTERISTICS Tree #: 2— Species: OBH: -f-�— # of trunks: _ Height 20 Spread: 2 0 Form: ❑ generally symmetric ❑ minor asymmetry ❑ major asymmetry 2 stump sprout ❑ stag -headed Crown class: ❑ dominant ❑ co -dominant ❑ I� intermediate suppressed Live crown ratio: �-- % Age class: Eryoung ❑ semi -mature ❑ mature ❑ over-mature/senescent Pruning history: ❑ crown cleaned ❑ excessively thinned 21000ed ❑ crown raised ❑ pollarded ❑ crown reduced ❑ flush cuts ❑ cabled/braced ❑ none ❑ multiple pruning events Approx. dates: Special Value: ❑ specimen ❑ herdage/historic ❑ wildlife ❑ unusual ❑ street tree screen ❑ shade O indigenous ❑ protected by gov. agency TREE HEALTH Foliage color. 2 ormal ❑ chlorotic ❑ necrotic Epicoorrmies? -1 N Growth obstructions: Foliage density: Qaio mal ❑ sparse Leaf size: ❑ normal O small ❑ stakes ❑ wiretties O signs O cables Annual shoot growth: ❑ excellent E?fvherage . ❑ poor Twig Dieback? Y � ❑ curb/pavement O guards Woundwood development ❑ excellent average ❑ poor ❑ none ❑ other Vigor class: O excellent �erage ❑ fair ❑ poor Major pests/diseases: — SITE CONDITIONS Site Character. 2 residence ❑ commercial ❑ industrial C�T'Park ❑ open space ❑ natural ❑ woodlandVorest Landscape type: •.{� O parkway ❑ raised bed ❑ container El mound ❑ lawn ❑ shrub border �ind break Irrigation: endnoe ❑ adequate ❑ inadequate ❑ excessive ❑ trunk wettled Recent site disturbance? ©N onstruction 21 soil disturbance ET'grade change ❑ line clearing ❑ site clearing • dripline paved: 9. 10-25% 25-50% 50-75% 75-100% Pavement lifted? Y N • dripline w/ fill soil: %. 10-25% 25-50% 50-75% 75-100% • dripline grade lowered: 0% @25% 25-50% 50-75% 75-100% Soil problems: ❑ drainage ❑ shallow ❑ compacted ❑ droughty ❑ saline CAfkaline ❑ acidic ❑ small volume ❑ disease center ❑ history of fad ❑ clay ❑ expansive ❑ slope ° aspect: Obstructions: ❑ lights ❑ signage line -of -sight O view O overhead lines ❑ underground utilities ❑ traffic O adjacent veg. ❑ Exposure to wind: ❑ single tree below canopy ❑ above canopy ❑ recently exposed ❑ windward, canopy edge ❑ area prone to windthrow Prevailing wind direction: V) - 4 E Occurrence of snowtiice storms O ever O seldom O regularly TARGET Fr Use Under Tree: 9buiSng O parking ❑ traffic O pedestrian O recreation ETIandscape ❑ hardscape ❑ small features ❑ utility lines Can target be moved? Y f(y Can use be restricted? Y fV Occupancy: O occasional use ❑ L�J f❑ intermittent use requent use constant use 3 8 v u 8'7 'k 3 The International Society of Arboriculture assumes no responsibility for conclusions or recommendations derived from use of this form. 3-3 TREE DEFECTS ROOTDEFECTS. Suspect root rot: Y V Mushroom/conk/bracket sent: Y ID: Exposed roots: ❑ severe ❑ moderate C(La6w Undermined: J severe - moderate �w Root pruned: distance from trunk Root area affected: % Buttress wounded: Y N When: Restricted root area: ❑ severe moderate �Plow Potential for root failure: ❑ severe G moderate to LEAN: deg. from vertical PrIneatural unnatural self -corrected Soil heaving: Y (Ij� Decay in plane of lean: Y © Roots broken Y , Soil cracking: Y "N Compounding factors: Lean severity: ❑ severe O moderate 0 low CROWN DEFECTS: Indicate presence of individual defects and rate their severity Is = severe, m = moderate. t= low) DEFECT ROOT CROWN TRUNK SCAFFOLDS BRANCHES Poor taper Bow.sweep Codominantstforks Multiple attachments Included bark Excessive end weight Cracks/splits Hangers Girdling Wounds/seam Decay Cavity Conks/mushrooms/bracket Bleeding/sap flow Loose/cracked bark Nesting hole/bee hive Deadwood/stubs Bore rsttermites/ants Cankers/ alls/burls Previous failure HAZARD RATING Tree part most likely to fail: Failure potenti - �'1ow: 2 - medium; 3 - high: 4 - severe Inspection period: annual biannual other Size of part: 4--A" (15 cm); 2 - 6-18" (1545 cm); Failure Potential + Size of Part + Target Rating = Hazard Rating 3 - 18-30" (45-75 cm): 4 - >30" (75 cm) Target rating: 62 occasional use: 2 intermittent use: + ! _ + �_ _ ? 3 - frequent use: 4 - constant use HAZARD ABATEMENT Prune: OS remove defective part ❑ reduce end weight ❑ crown clean O thin ❑ raise canopy ❑ crown reduce ❑ restructure G shaape// Cable/Brace: Inspect further. ❑ root crown I] decay ❑ aerial Dfnomtor Remove tree: Y 67 Replace? Y N Move target: Y N Other. Effect on adjacent trees: done O evaluate ' / Notification: C1 owner ❑ manager E go'7 verning agency Date: ^ /O 40 COMMENTS 384 088 A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas o TREE HAZARD EVALUATION FORM 2nd Edition Site/Address: Map/Location: Owner: public private unknown Date: Inspector: Date of last inspection: other HAZARD RATING: fail re + Size + Potential of part Target Hazard Rarg Rating Immediate action needed Needs further inspection Dead tree TREE CHARACTERISTICS ` Tree e: 2Y _ species: N 6'rAvs OBH: /y/ t of trunks: Height: � PZ Spread: - 0 Form: ❑ generally symmetric ❑ minor asymmetry ❑ maior asymmetry stump sprout ❑ stag -headed Crown class: ❑ dominant ❑ co -dominant intermediate ❑ suppressed Live crown ratio: % Age class: ❑ young Gksemi-mature ❑ mature ❑ over-mature/senescent Pruning history: ❑ crown cleaned ❑ excessively thinned Q-, opped ❑ crown raised ❑ pollarded ❑ crown reduced ❑ flush cuts ❑ cabled/braced ❑ none ❑ multiple pruning events Approx. dates: Special Value: ❑ specimen ❑ heritagethistoric ❑ wildlife ❑ unusual ❑ street tree 931/s-creen ❑ shade ❑ indigenous ❑ protected by gov. agency TREE HEALTH Foliage color. formal ❑ chlorotic ❑ necrotic Epicor//mics? I N Growth obstructions: y fo Foliage densitrmal ❑ sparse2r Leaf size: normal ❑ small ❑ stakes ❑ wire/ties ❑ signs ❑ cables Annual shoot growth: ❑ excellent E averagee ❑ poor Twig Dieback? Y (T� ❑ curb/pavement ❑ guards Woundwood development: ❑ excellent 9 average ❑ poor ❑ none ❑ other Vigor class: ❑ excellent 21verage ❑ fair ❑ poor Major pests/diseases: rD,; SITE CONDITIONS Site Character. 0 residence ❑ commercial ❑ industrial C3�park ❑ open space ❑ natural ❑ woodlandVorest Landscape type: ❑ arkway ❑ raised bed ❑ container ❑ mound ❑ lawn I-] shrubborder wind break Irrigation: rdno e ❑ adequate inadequate ❑ e essive ❑ trunk wettled Recent site disturbance? f N construction soil disturbance l7grade change ❑ line clearing ❑ site clearing * dripline paved: 10-25% 25-50% 50-75% 75-100% Pavement lifted? Y N dripline w/ fill soil: QUio 10-25% 25-50% 50-75% 75-100% dripline grade lowered: 0% 10Je 25-50% 50-75% 75-100% Soil problems: ❑ drainage ❑ shallow ❑ compacted O droughty ❑ saline alkaline ❑ acidic O small volume G disease center ❑ history of fail ❑ clay ❑ expansive ❑ slope ° aspect: line-of-sight Clview ❑ overhead lines ❑ underground utilities ❑ traffie ❑ adjacent veg. ❑ Obstructions: ❑ lights ❑ signaVbelowcanopy Exposure to wind: ❑ single tree ❑ above canopy ❑ recently exposed ❑ windward. canopy edge . ❑ area prone to windthrow Prevailing wind direction: Occurrence of snow/ice storms ever ❑ seldom ❑ regularly TARGET Use Under Tree: ❑ building 0 parking ❑ traffic ❑ pedestrian ❑ recreation elandscape ❑ handscape ❑ small features ❑ utility lines Can target be moved? Y Ql Can use be restricted? Y ,© Occupancy: ❑ occasional use ❑ intermittent use dfrequent use ❑ constant use U89. 1) J The International Society of Arboriculture assumes no responsibility for conclusions or recommendations derived from use of this form. TREE DEFECTS ROOT DEFECTS: Suspect root rot: Y (V Mushroom/conk/bracket present: Y (9 in: Exposed roots: El severe ❑ moderate afow Undermined: severe moderate _71KO�w Root pruned: distance from trunk Root area affected: °° Buttress wounded: Y N When: root area: 0 severe moderate 2 ✓(owrePotential for root failure: _7 severe El moderate moderate ow LEAN, r deg. from vertical =�ural unnatural 7 self -corrected Soil heaving: Y N� Decay in plane of lean: Y Roots broken Y D.,' Soil cracking: Y Compounding factors: Lean severity: ❑ severe O moderate 0 low CROWN DEFECTS. • Indicate presence of individual defects and rate their severity Is = severe, m = moderate, I = low) DEFECT ROOT CROWN TRUNK SCAFFOLDS BRANCHES Poor taper Bow, sweep Codominants/forks Multiple attachments Included bark Excessive end weight Cracks/splits Hangers Girdlin Wounds/seam �. Decay Cavity Conks/mushrooms/bracket Bleeding/sapBleeding/sap flow Loosetcracked bark Nesting hole/bee hive Deadwood/stubs Borers/termites/ants Cankers/galls/burls Previous failure HAZARD RATING Tree part most likely to fail: Failure potential: (V low: 2 - medium: 3 - high: 4 - severe Inspection period: annual biannual other / s� Size of part: &7<6" (15 cm): 2 - 6-18" (15-45 cm), Failure Potential + Size of Part + Target Rating = Hazard Rating 3 - 18-30" (45-75 cm): 4 - >30" (75 cm) Target rating:(�1 occasional use: 2 intermittent use: + + I = _ 3 - frequent use: 4 - constant use HAZARD ABATEMENT -F-- Prune: V remove defective part C reduce end weight O crown clean 3 thin ❑ raise canopy ❑ crown reduce 7 restructure G shape Cable/Brace: Inspect further. O root crown ❑ decay ❑ aerial Vmomtor Remove tree: Y dD Replace? Y Move target: Y Other. Effect on adjacent trees: G none L'� evaluate Notification: O owner O manager 2/90verning agency Date: COMMENTS n tr l.� U90 ./ Site/Address: Map/Location: Owner: public private Date: Inspector: Date of last inspection: A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas m TREE HAZARD EVAL UAT/ON FORM 2nd Edition unknown other HAZARD RATING: ;�\_r J + - S_ Failure + Size + Target Hazard Potential) of part Rating Rating Immediate action needed Needs further inspection Dead tree TREE CHARACTERISTICS ` Tree it: _�k Y__. Species: �L Doti: 30Y' e of trunks: _� Height /�D �T Spread: 5-074 Form: ❑ generally symmetric ❑ minor asymmetry O'major asymmetry ❑ stump sprout ❑ stag -headed Crown class: ❑ dominant E?I o-dominant ❑ intermediate ❑! suppressed Live crown ratio: % Age class: ❑ young u semi -mature tature ❑ over-mature/senescent Pruning history: ❑ crown cleaned ❑ excessively thinned ❑ topped ❑ crown raised ❑ pollarded ❑ crown reduced ❑ flush cuts ❑ cabled/braced R"rione ❑ multiple pruning events Approx. dates: Special Value: ❑ specimen ❑ heritage/historic ❑ wildlife ❑ unusual ❑ street tree creen ❑ shade ❑ indigenous ❑ protected by gov. agency TREE HEALTH Foliage color. (formal ❑ chlorotic ❑ necrotic Epicormi ? Y NO Growth obstructions: Foliage density: i�'normal ❑sparse Leal size: normal ❑ small ❑stakes ❑ wire/ties ❑signs ❑cables /-� Annual shoot growth: ❑ excellent Olverage ❑ poor Twig Dieback? Y (DV ❑ curb/pavement ❑ guards Woundwood development: ❑ excellent 9 verage ❑ poor ❑ none ❑ other Vigor class: ❑ excellent 3 average ❑ fair ❑ poor Major pests/diseases: un SITE CONDITIONS Site Character. K31esidence ❑ commercial ❑ industrial EY"Pirk ❑ open space ❑ natural ❑__ wood lancNorest Landscape type: 0 parkway ❑ raised bed ❑ container ❑ mound ❑ lawn ❑ shrub border 13wind break ((n Irrigation: one o ❑ adequate inadequate ❑ excessive ❑ trunk wettled Recent site disturbance? ®N dconstruction l-9soil disturbance 3-grade change ❑ line clearing ❑ site clearing • dripline paved: 10-25% 25-50% 50-75% 75-100% Pavement lifted? Y N • dripline w/ fill soil: 10-25% 25-50% 50-75% 75-100% • dripline grade lowered: 0% 6925% 25-50% 50-75% 7 100% Soil problems: ❑ drainage ❑ shallow ❑ compacted ❑ droughty El Sal ine alkaline ❑ acidic ❑ small volume ❑ disease center ❑ history of tad ❑ clay ❑ expansive ❑ slope ° aspect: Obstructions: ❑ lights ❑ signage ❑ line -of -sight ❑ view ❑ overhead lines ❑ underground utilities ❑ traffic ❑ adjacent veg. ❑ Exposureto wind: ❑ single tree ❑ below canopy ❑ above canopy ❑ recently exposed Q windward. canopy edge ❑ area prone to windthrow, Prevailing wind direction: w T E Occurrence of snow/ice storms ever ❑ seldom -.❑ regularly TARGET 0 Use Under Tree: eb ding i] parking ❑ traffic ❑ pedestrian ❑ recreation landscape ❑ hardscape ❑ small features ❑ utility lines Can target be moved? Y L9 Can use be restrir ted? Y ® 387 Occupancy: ❑ occasional use ❑ intermittent use 9frequent use ❑ constant use u91 The International Society of Arboriculture assumes no responsibility for conclusions or recommendations derived from use of this form. TREE DEFECTS ROOT DEFECTS: Suspect root rot: Y V Mushroom/conk/b rack et present: Y �IP 10: Exposed roots: u severe moderate C]+6w Undermined: a severe moderateItSw Root pruned: distance from trunk Root area affected: "G Buttress wounded: Y N When: Restricted root area: El severe ❑ moderate �_fow Potential for root failure: U severe C moderate �w LEAN: `� deg. from vertical _ natural unnatural self -corrected Soil heaving: Y f� Decay in plane of lean: Y (5), Roots broken Y {ty� Soil cracking: Y Compounding factors: Lean severity: ❑ severe ❑ moderate :1 low CROWN DEFECTS: Indicate presence of individual defects and rate their severity (s = severe, m = moderate, I = low) DEFECT ROOT CROWN TRUNK SCAFFOLDS BRANCHES Poor taper Bow.sweep Codominants/forks Multiple attachments Included bark Excessive end weight Cracks/splits Hangers Girdling Wounds/seam Decay Cavity Conks/mushrooms/bracket Bleeding/sap flow Loose/cracked bark Nesting holetbee hive Deadwood/stubs Bore rs/termites/ants Cankers/galls/burls Previous failure HAZARD RATING Tree part most likely to fail: rAI.e ,aS Failure potential: 1 - low<V- medium; 3 - high: 4 - severe Inspection period: annual biannual other Size of part: 1 - Z(15 cm); 2 - 6-18" (15-45 cm); Failure Potential + Size of Part + Target Rating = Hazard Rating 3 - 18-30" (45-75 cm): 4 - >30" (75 cm) Target rating: 1 - occasional use:(Vntermittent use: + �_ + _�_ _ 3 - frequent use: 4 - constant use HAZARD ABATEMENT Prune: 2 remove defective part 2 reduce end weight El crown clean thin ❑ raise canopy Z crown reduce �13 restructure G shape Cable/Brace: Inspect further. ❑ root crown ❑ decay C3 aerial u�'monitor Remove tree: Y V Replace? Y Move target: Y Other. Effect on adjacent trees: O none evaluate Notification: CJ owner G manager Governing agency Date: COMMENTS - 0g $g Site/Address: Map/Location: Owner: public Date: Date of last inspection: A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas = a TREE HAZARD EVALUATION FORM 2nd Edition _ private Inspector: unknown other HAZARD RATING: —�— + Failure + Size + Target = Hazard Potential of part Ratng Rating Immediate action needed Needs further inspection Dead tree TREE CHARACTERISTICS Tree #: Sk�ies: OBH: Ar Vbrtrunks: _1)_ Height: _ 3a Spread: Form: ❑ generally symmetric ❑ minor asymmetry 941or asymmetry stump sprout ❑ stag -headed Crown class: ❑ dominant ❑ co -dominant ❑ intermediate tsuppressed Live crown ratio: 6?,!!2 % Age class: ❑ young E semi -mature ❑ mature ❑ over-mature/senescent Pruning history: ❑ crown cleaned ❑ excessively thinned Cropped 0 crown raised ❑ pollarded ❑ crown reduced ❑ flush cuts ❑ cabled/braced ❑ none O multiple pruning events Approx. dates: Special Value: ❑ specimen ❑ heritagethistoric ❑ wildlife ❑ unusual ❑ street tree Mcreen ❑ shade ❑ indigenous ❑ protected by gov. agency TREE HEALTH Foliage color. 91 ormal ❑ chlorotic ❑ necrotic Epicormics? G N Growth obstructions: Foliage density ormal ❑ sparse � Leal sin: ormal ❑ small ❑ stakes ❑ wire/ties ❑ signs ❑ cables Annual shoot growth: ❑ excellent ld"average ❑ poor Twig Diebadt? Y 'I ❑ curb/pavement O guards Woundwood development: ❑ excellent Lraverage ❑ poor ❑ none ❑ other Vigor class: O excellent average ❑ fair ❑ poor Major pests/diseases: SITE CONDITION Site Character. E31esidence ❑ commercial ❑ industrial ❑ park open space ❑ natural ❑ woodlandVorest Landscape type: Q parkway ❑ raised bed ❑ container ❑ mound ❑ lawn O shrub border D4ind break Irrigation: Enone ° ❑ adequate ❑' dequate ❑ excessive ❑ trunk wettled Recent site disturbance? ®N construction oil disturbance & grade change ❑ line clearing ❑ site clearing • dripline paved: r�" 10-25% 25-50% 50-75% 75-100% Pavement lifted? Y N • dripline w/ fill soil: 10-25% 25-50% 50-75% 75-100% • dripline grade lowered: 0% 625% 25-50% 50-75Valkaline -100% Soil problems: ❑ drainage ❑ shallow Q compacted ❑ droughty ❑alines ❑ acidic ❑ small volume ❑ disease center ❑ history of fad ❑ clay ❑ expansive ❑ slope ° aspect: Obstructions: ❑ lights ❑ signagee ��❑ line -of -sight . ❑ view ❑ overhead lines ❑ underground utilities ❑ traffic ❑ adjacent veg. ❑ Exposure to wind: ❑ single tree Udbelow canopy ❑ above canopy ❑ recently exposed ❑ windward, canopy edge ❑ area prone to windthrow Prevailing wind direction: ' S Occurrence of snowlice storms ❑ never ❑ seldom ❑ regularly TARGET 4�6 Use Under Tree: wilding ❑ parking ❑ traffic ❑ pedestrian ❑ recreation Ckfaondscape ❑ hardscape ❑ small features Can target be moved? Y l/W Can use be restricted? Y 69 ❑ ytility lines Occupancy: ❑ occasional use Elintermittent use d frequent use ❑ constant use IX ` The Intemabonai Society of Arboriculture assumes no responsibility for conciusions or recommendations derived from use of this form. TREE DEFECTS ROOT DEFECTS: Suspect root rot: Y ® Mushroom/conk/b rac ck�ket present Y (D ID: Exposed roots: El severe O moderate r_P4w Undermined: severe moderate Vlow Root pruned: distance from trunk Root area affected: "o Buttress wounded: Y N When: Restricted root area: O severe moderate :�' ow Potential for root failure: ❑ severe a moderate �w LEAN: deg. from vertical 7—'natural unnatural 7- self -corrected Soil heaving: Y Decay in plane of lean: Y 9 Roots broken Y Soil cracking: Y 15> Compounding factors: Lean severity- 0 severe ❑ moderate O low CROWN DEFECTS: Indicate presence of individual defects and rate their severity (s = severe. m = moderate. I = low) DEFECT ROOT CROWN TRUNK SCAFFOLDS BRANCHES Poor to er Bow, swee Codominants/forks Multiple attachments Included bark Excessive end weight Cracks/splits Hangers Girdling Wounds/seam Decay Cavity Conks/mushroomstbracket Bleeding/sap flow Loose/cracked bark Nesting hole/bee hive Deadwood/stubs Borers/termdes/ants Cankers/galls/burls Previous failure HAZARD RATING Tree part most likely to fail: %u7Failure potential: (P low: 2 - medium: 3 - high: 4 - severe Inspection period: annual ^ biannual other 5 t Size of part: (P <6" (15 cm); 2 - 6-18" (15-45 cm); Failure Potential + Size of Part + Target Rating = Hazard Rating 3-18.30" (45-75 cm): 4 - >30" (75 cm) Target rating: tf - occasional use: 2 intermittent use: I + J + = 3 3 - frequent use: 4 - constant use H-AZARRD ABATEMENT - Prune: 5/remove defective part ❑ reduce end weight 0 crown clean Rhin ❑ raise canopy ❑ crown reduce ❑ restructure G shape ,�// Cable/Brace: Inspect further. 0 root crown O decay 0 aerial 91norntor Remove tree: Y 00 Replace? Y � Move target: Y 69 Other. Effect on adjacent trees: lyhone O evaluate Notification: C1 owner u manager 09Overning agency Date: COMMENTS - 300 u94 1 •- Site/Address Map/Location: Owner: public Date: Date of last inspection A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas = TREE HAZARD EVALUATION FORM 2nd Edition _ private Inspector: TICS unknown other HAZARD RATING: f - �7 + + Failure + Size + Target Hazard Potential of part Ratng Rating Immediate action needed Needs further inspection Dead tree TREE CHARACTERIS Tree N: �� Species: OBH: 3T, itrunks: a. Height Z492Zbpread: _SO Form: ❑ generally symmetric /❑ minor asymmetry �ajor asymmetry ❑ stump sprout ❑ stag -headed Crown class: ❑ dominant 9/co-dominant ❑ intermediate El suppressed Live crown ratio: % Age class: El young .i semi -mature Z mature ❑ over-mature/senescent Pruning history: ❑ crown cleaned ❑ excessively thinned ❑ topped ❑ crown raised ❑ pollarded ❑ crown reduced ❑ flush cuts ❑ cabled/braced none ❑ multiple pruning events Approx. dates: Special Value: ❑ specimen ❑ heritage/historic ❑ wildlife El unusual ❑ street tree 2-screen❑ shade ❑ indigenous ❑ protected by gov. agency TREE HEALTH Foliage color. C?formal ❑ chlorotic ❑ necrotic Epicorrnies? ®fV Growth obstructions: Foliage density formal ❑ sparse leaf size: ❑ normal ❑ small ❑ stakes ❑ wire/ties ❑ signs ❑ cables Annual shoot growth: ❑ excellent &9'v"erage ❑ poor Twig Diebachl Y ❑ curb/pavement ❑guards Woundwood development: ❑ excellent Raverage ❑ poor ❑ none ❑ other Vigor class: ❑ excellent verage ❑ fair ❑ poor Major pests/diseases: . I(D SITE CONDITIONS Site Character. C2"residence ❑ commercial ❑ industrial 3 park ❑ open space ❑ natural ❑��w000dlandVorest Landscape type: ❑j� parkway El raised bed ❑ container ❑ mound ❑ lawn ❑ shrub border Lt/wind break Irrigation: gno * Cl adequate �❑ inadequate ❑ excessive ❑ trunk wettled Recent site disturbance? © Lr/ N construction [s 46il disturbance grade change ❑ line clearing ❑ site clearing • dripline paved: 00 10-25% 25-50% 50-75% 75-100% Pavement lifted? Y N • dripline w/ fill soil: 0% 10-25% 25-50% 50-75% 75-100% • dripline grade lowered: 0% 025% 25-50% 50-75% 75-100% Soil problems: ❑ drainage ❑ shallow ❑ compacted ❑ droughty ❑ saline alkaline ❑ acidic ❑ small volume C disease center ❑ history of fail ❑ clay ❑ expansive ❑ slope ° aspect: Obstructions: L7 lights ❑ signage ❑ line -of -sight ❑ view ❑ overhead lines ❑ underground utilities ❑ traffic ❑ adjacent veg. C3 Exposure to wind: ❑ single `treee/ ❑ below canopy ❑ above canopy ❑ recentlZnever sed windward, canopy edge ❑ area prone to windthrow Prevailing wind direction: Vv � � Occurrence of snowlce storms ❑ seldom ❑ regularly TARGET _�_ Use Under Tree: building parking ❑ traffic ❑ pedestrian ❑ recreation 011andscape ❑ hardscape ❑ small features ❑ utilitylines Can target be moved? Y © Can use be restricted? Y ® 391 OccupancyCl occasional use (intermittent use ❑ frequent use ❑ constant use 095 .27 The Intemabonal Society of Arboriculture assumes no responsibility for conclusions or recommendations derived from use of this form. TREE DEFECTS ROOT DEFECTS: Suspect root rot: Y �9 mushroom/conk/bracket present: Y V 10: Exposed roots: u severe ❑moderate LGfow Undermined: severe moderate Vow Root pruned: distance from trunk Root area affected: Buttress wounded: Y N When: Restricted root area: O severe El moderate 1�16w Potential for root failure: ED severe El moderate P%w LEAN: ', deg. from vertical 3natural unnatural self -corrected Soil heaving: Y V Decay in plane of lean: Y V Roots broken Y Jf/, Soil cracking: Y , 9 Compounding factors: Lean severity: O severe O moderate 7 low CROWN DEFECTS: Indicate presence of individual defects and rate their severity (s = severe, m = moderate. I = low) DEFECT ROOT CROWN TRUNK SCAFFOLDS BRANCHES Poor taper Bow, sweep Codominants/forks Multiple attachments Included bark Excessive end weight Cracks/splits Hangers Girdling Woundsiseam Decay Cavity Conks/mushrooms/bracket Bleeding/sap flow Loose/cracked bark Nesting hole/bee hive Deadwood/stubs Borers/termites/ants Cankers/galls/burls Previous failure HAZARD RATING Tree part most likely to fail: Failure potential: 1 - low: 0 medium: 3 - high; 4 - severe Inspection period: annual biannual other 17 r' Size of part<6" (15 cm); 2 - 6-18" (15-45 cm); Failure Potential + Size of Part + Target Rating = Hazard Rating 3-18-30" (45-75 cm): 4 - >30" (75 cm) Target rating: 1 - occasional use�Ptermittent use: + _ 3 - frequent use: 4 - constant use HAZARD ABATEMENT Prune: move defective part reduce end weight ❑ crown clean in ❑ raise canopy (2crown reduce O restructure G shape Cable/Brace: Inspect further. O root crown ❑ decay O aerial 47/morntor Remove tree: Y V Replace? Y IV Move target Y &7 Other. Effect on adjacent trees: ❑ none l d'evaluate Notification: O owner G manager C oveming agency Date: '7ye'" 00 COMMENTS -- Site/Address: Map/Location: Owner: public private Date: Inspector: Date of last inspection: TREE CHARACTERISTICS A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas o TREE HAZARD EVALUATION FORM 2nd Edition unknown other HAZARD RATING: 1_+ +�= Failure + Size + Target Potential of part Rating Hazard Rating Immediate action needed Needs further inspection Dead tree Tree C Species: OBH: A ' '� i of trunia: _�_ Height: Spread: Form: O generally symmetric ❑ minor asymmetry O major asymmetry Is- etry tump sprout O stag -headed Crown class: I] dominant ❑ co -dominant ❑ intermediate 11sme/uppressed Live crown ratio: f 019 % Age class: 2young ❑ semi -mature O mature ❑ over-mature/senescent Pruning history: ❑ crown cleaned Cl excessively thinned (mopped ❑ crown raised O pollarded O crown reduced ❑ flush cuts ❑ cabled/braced ❑ none O multiple pruning events Approx. dates: Special Value: ❑ specimen ❑ heritage/historic O wildlife ❑ unusual ❑ street tree 14si een ❑ shade ❑ indigenous ❑ protected by gov. agency TREE HEALTH Foliage color C9 orrnal O chlorotic ❑ necrotic Epicormies? & N Growth obstructions: Foliage density: E, ormal O sparse Leaf size: Vormal ❑ small O stakes ❑ wiretties ❑ signs ❑ cables Annual shoot growth: ❑ excellent gage O poor Twig Dieback? Y Vi� ❑ curb/pavement ❑ guards Woundwood development: O excellent alverage O poor ❑ none ❑ other Vigor class: O excellent Tiverage ❑ fair ❑ poor Major pests/diseases: SITE CONDITIONS �� Site Character. CE residence ❑ commercial O industrial Cypark O open space O natural O woodlandVorest Landscape type: �,7 parkway ❑ raised bed ❑ container ❑ mound O lawn O shrub border wind break Irrigation: L'none ° ❑ adequate ❑/inadequate O excessive ❑ trunk wettled Recent site disturbance? 10 N 2 onstruction soil disturbance �rgrade change ❑ line clearing O site clearing • dripline paved: 89 10-25% 25-50% 50-75% 75-100% Pavement lifted? Y N • dripline w/ fill soil: 0. 10-25% 25-501/6 50-75% 75-100% • dripline grade lowered: 0% 6R5% 25-50% 50-75% 75-100% Soil problems: ❑ drainage ❑ shallow O compacted ❑ droughty ❑ saline L7 a kaline ❑ acidic ❑ small volume ❑ disease center O history of fad C7 clay O expansive ❑ slope ° aspect: Obstructions: O lights O signage ❑ line -of -sight O view O overhead lines ❑ underground utilities O traffic O adjacent veg. O Exposure to wind: L—, single tree LK/below canopy ❑ above canopy ❑ recently exposed ❑ windward, canopy edge ❑ area prone to windthrow Prevailing wind direction: L✓ "'` Occurrence of snowlice storms I�never ❑ seldom O regularly TARGET �rT _/ Use Under Tree: b�ding O parking O traffic ❑ pedestnan O recreation E 1 landscape ❑ handscape O small features O utilitylines Can target be moved? Y & Can use be restricted? Y � 393 Occupancy: O occasional use hd intermittent use O frequent use O constant use -1 IV The International Society of Arboriculture assumes no responsibility for conclusions or recommendations derived from use of this form. ' 097 TREE DEFECTS ROOT DEFECTS: Suspect root rot: Y �9 Mushroom/conk/brrackeett resent: Y e ID: � Exposed roots: El severe ❑ moderate 46w Undermined: severe moderate 3,10w Root pruned: distance from trunk Root area affected: ° o Buttress wounded: Y N When: Restricted root area: E� severe El moderate �w Potential for root failure: � severe E, moderate ! �+-ttSw LEAN: -�— deg. from vertical atural unnatural L self -corrected Soil heaving: Y tV Decay in plane of lean: Y 19 Roots broken Y ✓ Soil cracking: Y 13> Compounding factors: Lean severity: ❑ severe O moderate 0 low CROWN DEFECTS: Indicate presence of individual defects and rate their severity Is = severe, m = moderate, I = low) DEFECT ROOT CROWN TRUNK SCAFFOLDS BRANCHES Poor to er Bow.sweep Codominants/forks Multiple attachments Included bark Excessive end weight Cracks/splits Hangers Girdling Woundsiseam Decay Cavity Conks/mushrooms/bracket Bleeding/sap flow Loose/cracked bark Nesting hole/bee hive Deadwood/stubs Borers/termites/ants Cankers/ alls/buris Previous failure HAZARD RATING Tree part most likely to fail: 4reAl. , r 4 r' Failure potential: Vlow, 2 - medium: 3 - high: 4 - severe Inspection period: annual biannual other S Size of part: 0 <6" (15 cm); 2 - 6-18" (15-45 cm); Failure Potential + Size of Part + Target Rating = Hazard Rating 3-18-30" (45-75 cm): d - >30" (75 cm) Target rating: 0 occasional use: 2 intermittent use: + f + _ 3 • frequent use: 4 - constant use HAZARD ABATEMENT Prune: U remove defective part ❑ reduce end weight ❑ crown clean Trihin ❑ raise canopy ❑ crown reduce 10 restructure G shape � Cable/Brace: Inspect further. ❑ root crown ❑ decay ❑ aerial Zl,monitor Remove tree: Y V Replace? Y b Move target: Y V Other. Effect on adjacent trees: Onone C3 evaluate Notification: ❑owner ❑ manager Lloveming agency Date: COMMENTS - - 394 098 110 Site/Address: Map/Location: Owner: public Date: Date of last inspection: a© A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas TREE HAZARD EVALUATION FORM end Edition _ private unknown other Inspector: HAZARD RATING: + Failure + Size + Target = Hazard Potential of part Rating Rating Immediate action needed Needs further inspection Dead tree von TREE CHARACTERISTICS KTree #: 4'— species: DOH: Q� " fi of bunks: _1— Height (5 Spread: D Form: O generally symmetric ❑ minor asymmetry ❑ major asymmetry stump sprout O stag -headed Crown class: ❑ dominant ❑ co -dominant ❑ intermediate O suppressed Live crown ratio: /Gb % Age class: hung ❑ semi -mature ❑ mature ❑ over-mature/senescent Pruning history: O crown cleaned O excessively thinned 21opped O crown raised ❑ pollarded O crown reduced ❑ flush cuts ❑ cabled/braced O none O multiple pruning events Approx. dates: Special Value: ❑ specimen ❑ heritagethistoric ❑ wildlife Cl unusual ❑ street tree ❑ screen ❑ shade O indigenous ❑ protected by gov, agency TREE HEALTH Foliage color E ormal O chlorotic ❑ necrotic Epicormiics? ® N Growth obstructions: Foliage density: D_hormal ❑ sparse Leaf size: 9f%rmal Clsmall ❑ stakes ❑ wire/ties ❑ signs ❑ cables Annual shoot growth: ❑ 9 excellent average ❑ poor Twig Dieback? Y 6 ❑ curb/pavement ❑ guards Woundwood development ❑ excellent Caa"verage ❑ poor ❑ none O other Vigor class: ❑ excellent Overage ❑ fair ❑ poor Major pests/diseases: /,ffx- aS SITE CONDITIONS Site Character. ❑ residence O commercial ❑ industrial park ❑ open space ❑ natural ❑ woodlandVorest Landscape type/ �Q pyirkway O raised bed El container ❑ mound ❑ lawn O shrub border wind break Irrigation: U n ejj O adequate ❑ i dequate ❑excessive ❑trunk ww led Recent site disturbance? f N construction soil disturbance grade change O line clearing ❑ site clearing • dripline paved: 9/6 10-25% 25-50% 50-75% 75-100% Pavement lifted? Y N • dripline w/ fill soil: 09. 10-25% 25-50% 50-75% 75-100% • dripline grade lowered: 0% (0-25% 25-50% 50-75% 775-100% Soil problems: ❑ drainage ❑ shallow ❑ compacted O droughty ❑ saline Ly"alkaline ❑ acidic O small volume ❑ disease center ❑ history of fail ❑ clay ❑ expansive ❑ slope ° aspect: Obstructions: ❑ lights ❑ signage line -of -sight O view ❑ overhead lines O underground utilities O traffic ❑ adjacent veg. ❑ Exposure to wind: ❑ single tree Obelow canopy ❑ above canopy ❑ recently exposed ❑ windward, canopy edge ❑ area prone to windthrow Prevailing wind direction: ! U a Occurrence of snow/ice storms ever ❑ seldom ❑regularly TARGET Use Under Tree: ❑ building ❑ parking ❑ traffic ❑ pedestrian ❑ recreation (landscape ❑ hardscape ❑ small features ❑ utility lines Can target be moved? Y ® ��Can use be restricted? Y ® 395099 Occupancy: O occasional use Cdintermittent use O frequent use O constant use i ,W The International Society of Arboriculture assumes no responsibility for conclusions or recommendations derived from use of this torn. TREE DEFECTS ROOT OEFECTS: Suspect root rot: Y (f; Mushroom/conk/bracket present: Y JP to: Exposed roots: u severe ❑ moderate 3fow Undermined: �:] severe -�] moderate ow Root pruned: distance from trunk Root area affected: % Buttress wounded: Y N When: Restricted root area: O severe E moderate ow Potential for root failure: ❑ severe ❑ moderate ow LEAN. �_ deg. from vertical natural unnatural ❑ self -corrected Soil heaving: Y Decay in plane of lean: Y t> Roots broken Y &) Soil cracking: Y Compounding factors: Lean severity: ❑ severe O moderate :7 low CROWN DEFECTS: Indicate presence of individual defects and rate their severity (s = severe, m = moderate. I = low) DEFECT ROOT CROWN TRUNK SCAFFOLDS BRANCHES Poor taper Bow, sweep Codominants/forks Multiple attachments Included bark Excessive end weight Cracks/splits Hangers Girdling Wounds/seam Decay Cavity Conks/mushrooms/bracket Bleeding/sap flow Loose/cracked bark Nesting holetbee hive Deadwood/stubs Borers/termites/ants Cankers/ alls/buris Previous failure HAZARD RATING Tree part most likely to fail: 1 Failure potential: 6:21ow: 2 - medium: 3 - high: 4 - severe Inspection period: annual biannual other % Size of part: tP <6" (15 cm): 2 - 6-18" (15-45 cm): Failure Potential + Size of Part + Target Rating = Hazard Rating 3-18-30" (45-75 cm): 4 - AT (75 cm) f Target rating: 0 occasional use: 2 intermittent use: 3 - frequent use: 4 - constant use HAZARD ABATEMENT Prune: C remove defective part ❑ reduce end weight 0 crown clean thin C3 raise canopy ❑ crown reduce 0 restructure G shape Cable/Brace: Inspect further. ❑ root crown O decay ❑ aerial 'monitor Remove tree: Y ® Replace? Y &7 Move target: Y Other. - — Effect on adjacent trees: 2 none ❑ evaluate Notification: C owner ❑ manager 2/governing agency Date: l0-00 COMMENTS 396 100 9 J f A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas a o TREE HAZARD EVALUATION FORM 2nd Edition Site/Address: _ Map/Location: Owner: public private unknown other Date: Inspector: Date of last inspection: HAZARD RATING: +�L_+ z Failure + Size + Target = Hazard Potential-- of part Rating Rating �� Jmmediate action needed y Needs further inspection Dead tree TREE CHARACTERISTICS Tree N: 3 O Species: OBH: 3 q t of trunks: Height _zg Spread: _ Form: ❑ generally symmetric ❑ minor asymmetry 2'major asymmetry ❑ stump sprout O stag -headed Crown class: O dominant 2 o dominant ❑ intermediate O suppressed Live crown ratio: rd % Age classy: , ❑ young/ O semi -mature mature O over-mature/senescent 7 (ter/zcV r Pruning history: ❑ crown cleaned ❑ excessively thinned ❑ topped ❑ crown raised O pollarded ❑ crown reduced ❑ flush cuts ❑ cabled/braced O none ❑ multiple pruning events Approx. dates: Special Value: O specimen O heritagethistoric O wildlife ❑ unusual ❑ street tree Green ❑ shade O indigenous ❑ protected by gov. agency TREE HEALTH Foliage color. 10normal ❑ chlorotic ❑ necrotic Epicorrnics? 6P N Growth a�structions: Foliage density. ormal ❑ sparse Leaf size: EYormall ❑ small ❑ stakes ❑ wire/ties ❑ signs ❑ cables Annual shoot growth: ❑ excellent Ca i erage ❑ poor Twig Disback? Y CV ❑ curb/pavement ❑ guards Woundwood development: excellent Iaverage O poor O none ❑ other Vigor class: excellent ❑ ��❑ C kIlerage ❑ fair O poor Major pests/diseaser. SITE CONDITIONS Site Character. residence ❑ commercial O industrial C3 park O open space ❑ natural ❑ woodlandVorest Landscape type: IF parkway ❑ raised bed ❑ container ❑ mound O lawn O shrub border CTwind break Irrigation: anon ❑ adequate ❑ inadequate ZCe essive❑ tru��nkwettled Recent site disturbance? Y N construction isturbance 8"grade change ❑ line clearing ❑ site clearing • dripline paved: LM6 10-25% 25-50% 50-75% 75-100% Pavement lifted? Y N • dripline w/ fill soil: &i 10-25% 25-501/6 50-75% 75-100% • dripline grade lowered: 100% 0% 10-25% 254% 50-75Valkaline Soil problems: ❑ drainage O shallow ❑ salinecompacted ❑ droughty ❑ ❑ acidic ❑ small volume u disease center ❑ history of fad ❑ clay O expansive O slope ° aspect: Obstructions: ❑ lights ❑ signage ❑ line -of -sight O view O overhead lines, n underground utilities ❑ traffic ❑ adjacent veg. O Exposureto wind: ❑ single tree ❑ below canopy O above canopy O recently exposed ewindward. canopy edge Elarea prone to windthrow Prevailing wind direction: a Occurrence of snow/ice storms never ❑ seldom ❑ regularly TARGET Use Under Tree: V buir'ding ❑ parking i! traffic O pedestrian ❑ recreation 2 landscape O handscape O small features O utility lines Can target be moved? Y 69 Can use be restricted? Y / Occupancy- ❑occasional use .., l� intermittent use ❑frequent use ❑ constant use 3971 (�, The International Society of Arboriculture assumes no responsibility for conclusions or recommendations derived from use of this form. TREE DEFECTS H00T DEFECTS: Suspect root rot: Y A? Mushroom/conk/bracket present: Y .0 10: Exposed roots: 0 severe ❑ moderate 946/w Undermined: --] severe ❑ moderate D46-W Root pruned: distance from trunk Root area affected: 01a Buttress wounded: Y N When: Restricted root area: ❑ severe moderate � iow Potential for root failure: ❑ severe O moderate c_C<0w LEAN: I deg. from vertical n� atural = unnatural E self -corrected Soil heaving: Y 6P Decay in plane of lean: Y Roots broken Y i9 Soil cracking: Y Compounding factors: Lean severity: ❑ severe O moderate ❑ low CROWN OEFECTS: Indicate presence of individual defects and rate their severity Is = severe, m = moderate. I = low) DEFECT R00T CROWN TRUNK SCAFFOLDS BRANCHES Poor taper Bow.sweep Codominants/forks Multiple attachments Included bark y Excessive end weight Cracks/splits- Hangers Girdling Woundsiseam Decay Cavity Conks/mushrooms/bracket Bleeding/sap flow Loose/cracked bark Nesting hole/bee hive Deadwood/stubs Borers/termdes/ants Cankers/galls/burls Previous failure HAZARD RATING Tree part most likely to fail: �'J �+-�� ! f Failure potential: 1 - Iow:V medium: 3 - high: 4 - severe Inspection period: annual biannual other Size of part: 1 - <6" (15 cm)tV6-18" (15.45 cm); Failure Potential + Size of Part + Target Rating = Hazard Rating 3-18-30" (45-75 cm): d - AV (75 cm) Target rating: 1 - occasional use:11intermittent use: + rj , + _ & 3 - frequent use; 4 - constant use HAZARD ABATEMENT -- Prune: 0/move defective part 31educe end weight crown clean thin O raise canopy Drown reduce 0 restructure G shape Cable/Brace: Inspect further. C1 root crown ❑ decay ❑ aerial emonitor Remove tree: Y Replace? YY Move target Y ® Other. Effect on adjacent trees: Elnone CIa'evaluate Notification: ❑ owner Q manager C governing agency Date: r p COMMENTS 398 "An 10? 8 APB.-17'00(MON) 11:42 CENTURY CROWELL COMMUNITIES TEL:909 381 0041 P.002 CENTURY FUMES Century Crowell Communities April 17, 2000 Mr. Jerry Herman Director of Community Dev elopment City of La Quinta , CA. 92253 RE: Conditon #92, Tract 27519 Dear Jerry, For your information T am forwarding a letter to you that we received from the Certified Aborts[ that I consulted with at the City's direction. I asked him to review his recommendations and comments and clarify any other issues dealing with the Eucalyptus trees on the North boundary of our property_ Could you please let us know if the arborist that [ho City is working with has turned in his findings yet. If so can you fax them to us before the Council meeting on April 18"'. Thank you, your cooperation it is greatly appreciated. Sincerely, Century Crowell Communities Y" apcm4ev Marty W. Butler Project Director cc, Gary Weintraub, V,P. Operations 04-17-00 11:43 1535 South "D" Street, Suite 200 • San Bernardino, CA 92408 (909) 381-50071, FAX (909) 381-0041 RECEIVED FROM:909 381 0041 p.02 39,9 APR. ',-17' 00 (MON) '11: 42 CENTURY CROWELL COMMUNITIES TEL:909 381 0041 P.003 TREE RITE Arbor Services March 17, 2000 �4) Marty W. Butler, Project Manager Century Homes 1535 South 'D" Street, Suite 200 San Bernardino, CA. 92408 Re: Tree work at A1iso Del Rey Project, La Quinta Marty, You requested clarification of my concerns regarding the four or five Eucalyptus trees at the west end of the row. These trees are located in the area where the grade is to be lowered and a retaining wall built. In my opinion, if the work is done per plan, these trees should be removed. Lowering the grade where indicated on the plan would remove a significant amount of root mass malting these trees unstable, significantly increasing the possibility of tree failure resulting in damage to the adjoining properties. Please contact me if you require more information. Al Hollinger LS.A Certified Arborist #1790 A division oj} Steve►r Burr & Associate.v, Inc.. 78-755 Darby Road • Bermaida Dunes, CA 92201 • (619) 772-3673 • Fax (619) 772-3674 • Lie. #6479, 0O RECEIVED FROM:909 381 0041 P.03 / RECEIVED \ APR 13 2000 z April 11, 2000 Mr. Gerry Herman City of La Quinta P. 0. Box 1504 La Quinta, CA 92253 Dear Mr. Herman, As a homeowner in the "Topaz" subdivision, I was looking forward in anticipation to having the area directly south of this area developed expecting to see the unsightly and messy Eucalyptus trees on the edge of the property removed. I now have heard that the City Council may require (?) the trees be left as is and it is beyond me why this decision might be made. The darn trees are a menace every time the wind blows and this will only get worse as they get older and more brittle. Anyone who uses the small retention basin on Desert Stream to run with their dogs or children, or in my case grandchildren, will testify to the bark, branches and general mess found there from the Eucalyptus trees. I certainly do not want to be there to be hit by this flying debris. Please consider the risk and safety of this area residents when this decision is made regarding the removal of these trees. Sincerely & 2/ / J$yce Montgomery 45-215 Desert Hills COurt La Quinta, CA 92253 (760) 360-7219 401 April 11, 2000 Mr. Jerry Herman Director of Community Development City of La Quints P. O. Box 1504 La Quinta, Ca 92253 Dear Mr. Herman; This is to let you know that I am a resident of the Topaz homes. I am aware of the controversy of the Eucalyptus trees, and I am in favor of their removal. I feel they could be dangerous in the future if not maintain properly. They are a missy tree and would be a big problem to the new homeowners. ours t ly, Gaylene Gunther 45-210 Desert Hills Court La Quinta, Ca. 92253 402 cr cj� T-iht 4 atP Q" MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: TOM GENOVESE, CITY MANAGER FROM: JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR PA, DATE: APRIL 14, 2000 SUBJECT: CORRESPONDENCE RECEIVED REGARDING TENTATIVE TRACT 27519 The three attached letters were received after the finalization of the staff report for Tentative Tract 27519. They are being transmitted with the Agenda for your information and consideration. 404 April 11, 2000 Mr. Jerry Herman Director of Community Development City of La Quinta P. O. Box 1504 La Quinta, Ca 92253 Dear Mr. Herman; This is to let you know that I am a resident of the Topaz homes. I am aware of the controversy of the Eucalyptus trees, and I am in favor of their removal. I feel they could be dangerous in the future if not maintain properly. They are a missy tree and would be a big problem to the new homeowners. ours ly, Gaylene Gunther 45-210 Desert Hills Court La Quinta, Ca. 92253 405 RECEIVED APR 13 = April 11, 2000 Mr. ,ferry Herman City of La Quinta P. 0. Box 1504 La Quinta, CA 92253 Dear Mr. Herman, As a homeowner in the "Topaz" subdivision, I was looking forward in anticipation to having the area directly south of this area developed expecting to see the unsightly and messy Eucalyptus trees on the edge of the property removed. I now have heard that the City Council may require (?) the trees be left as is and it is beyond me why this decision might be made. The darn trees are a menace every time the wind blows and this will only get worse as they get older and more brittle. Anyone who uses the small retention basin on Desert Stream to run with their dogs or children, or in my case grandchildren, will testify to the bark, branches and general mess found there from the Eucalyptus trees. I certainly do not want to be there to be hit by this flying debris. Please consider the risk and safety of this area residents when this decision is made regarding the removal of these trees. Sincerely r )`� Joyce Montgomery 45-215 Desert Hills Court La Quinta, CA 92253 (760) 360-7219 ti �'YI'U.�/e�vv� ldz�,nncvrc, �a�,,CA 9aas3 QPW (J1 dOOO Ctme'1a rn�, awn.-t Inc- tea+ �1w�- ✓a a tef7c) sue , aA-O-- -I-c 4e Ccnm ane. aCaz c Cl.a�en�� W :1w Gnma - esvne �y �G�anCAka a�u�.flwmk- �. 42 a,r� a�leud� h> .� i�h� rn L , d °urrt-)z Ylw-- �'Yr. rJ�. s�esmGed Q Pleaa�-CXYI hPmoa.e tAll P�ec� ac �e4,1-� qku,fJh fa bL a nzaF.) p&� - dha,� y6-vt 4-c� cff . 407 o� � .moo C&hJ1 w� GFnf OF T1 9 COUNCIL/RDA MEETING DATE: 4a " AGENDA CATEGORY: BUSINESS SESSION: April 18, 2000 CONSENT CALENDAR: Public Hearing on Tentative Tract 29624, a Request to Subdivide 2.44 acres into 10 Single Family Lots, Three Landscape Lots, and a Private Street Lot, Located on the East Side of Adams Street, Approximately 360 feet North of Miles Avenue. Applicant: World Development RECOMMENDATION: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council certifying a subsequent Mitigated Negative Declaration of Environmental Impact for EA 99-382; and 2. Adopt a Resolution of the City Council approving Tentative Tract 29624, subject to the Findings and Conditions of Approval FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The proposed subdivision (Desert Flower) is located north of the First School of the Desert preschool, approved on Parcel 1 of TPM 29288, in October, 1999. The proposed subdivision is located on Parcel 2 of Tentative Parcel Map 29288 (Attachments 1 & 2). The proposed subdivision is bordered on the north and east by Quinterra, a single family residential development. Ladera Drive is stubbed for future extension to the west as required under Tract Map 23913 with the condition that the street stubs (Ladera Drive, Ocotillo Drive, and Nuevo Drive) shall be barricaded to the satisfaction of the Public Works Department. It was determined by the City that the best way to barricade the stubbed streets was with masonry block wall which would be removed at the time of future extensions, depending on the nature of proposed development. P:\LESLIE\ccrptTTM29624World4-18-OO.wpd 11 r)? The applicant proposes to construct on the lots four residential prototype plans. Tentative Tract Map 29624 is within Tentative Parcel Map 29288, for which a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 99-382 was certified for TPM 29288, CUP 99-044, and SDP 99-655 (First School of the Desert) under Planning Commission Resolution 99-074. A Subsequent Environmental Assessment has been prepared to add new information on potential noise, hydrological, and geotechnical impacts and their mitigation. A subsequent Mitigated Negative Declaration of Environmental Impact is recommended for certification. Project Request The proposed subdivision consists of 10 single family residential lots, three lettered lots for landscaping, and one private street lot. The street lot will be an extension of Ladera Drive (from Tract 23913) and will terminate in a 45-foot radius width cul-de- sac near the north boundary of the proposed tentative tract. A 29-foot right-of-way width with a 5-foot wide utility easement on each side is proposed for the extension of Ladera Drive. No access is proposed from Adams Street, or to/from the First School of the Desert project. The subdivision will be gated with electronic mechanisms, 30 feet of stacking distance, and turn -around area. The proposed lot data is as follows: Average lot size 9,037 sq. ft. Minimum lot size 7,303 sq. ft. Maximum lot size 12,135 sq. ft. Lot A (street) 106,235 sq. ft. The perimeter of the subdivision will have masonry walls. There are existing walls along the east and north boundaries and a new proposed slump block masonry wall with pilasters and decorative cap provided along Adams Street and the southern boundary. The perimeter wall will be curved at the southwest corner in order to provide better visibility for the preschool driveway and design/landscape interest. Generally, the proposed residential pads are at a lower elevation than that approved for the preschool campus to the south, and slightly higher, one to two feet, than elevations of the existing homes to the east. To the north, the proposed elevations will be less than one foot of the existing house elevations. Short segments of retaining walls are proposed for Lot 1 (4' high), and a dual retaining wall system along a part of the southern boundary adjacent to Lot 10 and Lot B, to transition between the preschool and the proposed residential lot. Public Notice The requested subdivision was advertised in the Desert Sun newspaper on April 6, 409 2000 and mailed to all property owners within 500 feet of the project site. U0L P ALESLI E\ccrotTTM29624World4-18-OO.wpd Public Agency Comment This request was transmitted to responsible agencies for review and comment. All pertinent comments have been incorporated into the Conditions of Approval. Planning Commission Review On March 28, 2000, the Planning Commission held a Public Hearing and continued the request (Attachment 3) due to concerns about extending Ladera Drive, the size and design of proposed units, and the name of the project. On April 11, 2000, the Planning Commission again considered the request, resolved the issues, and unanimously adopted Planning Commission Resolutions 2000-013, 2000-014, and 2000-015 recommending to the City Council certification of Subsequent EA 99-382, approval of Site Development Permit 2000-675, and adoption of Tentative Tract 29624, respectively, subject to the attached findings and conditions. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council certifying a subsequent Mitigated Negative Declaration of Environmental Impact for EA 99-382; and Adopt a Resolution of the City Council approving Tentative Tract 29624, subject to the Findings and Conditions of Approval; or 2. Do not adopt a Resolution of the City Council certifying a subsequent Mitigated Negative Declaration of Environmental Impact for EA 99-382; and Do not adopt a Resolution of the City Council approving Tentative Tract 29624; or 3. Provide staff with alternative direction. Respectfully submitted, Jerrk Hermh6, Community Development Director Approved for submission by: Thomas P. Genovese, City Manager 41 UO3 P:\LESLIE\ccrDtTTM29624World4-18-OO.WDd Attachments: 1. Location Map 2. TTM 29624 exhibit 3. Planning Commission Minutes for March 28, 2000, and April 11, 2000 4.11 u04 P:\LESLI E\ccrotTTM29624World4-18-OO.wod RESOLUTION 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING SUBSEQUENT MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR TENTATIVE TRACT MAP 29624 TO ALLOW THE SUBDIVISION OF 2.44 ACRES INTO 10 SINGLE FAMILY RESIDENTIAL LOTS, ONE STREET LOT, AND THREE LANDSCAPING LOTS, LOCATED ON THE EAST SIDE OF ADAMS STREET, APPROXIMATELY 360 FEET NORTH OF MILES AVENUE SUBSEQUENT ENVIRONMENTAL ASSESSMENT 99-382 WHEREAS, the City Council of the City of La Quinta, California, did on the 181h day of April, 2000, hold a duly -noticed Public Hearing as requested by World Development on the Subsequent Environmental Assessment for Tentative Tract Map 29624, located on the east side of Adams Street, approximately 360 feet north of Miles Avenue; and, WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 28th day of March, and the 11 th day of April, 2000, hold a duly -noticed Public Hearing as requested by World Development on the Subsequent Environmental Analysis for Tentative Tract Map 29624, and did recommend certification by Planning Commission Resolution 2000-013; and, WHEREAS, said Subsequent Environmental Assessment complies with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended, Resolution. 83-63, in that the Community Development Director has conducted an Initial Study and has determined that although the proposed subdivision and residential units could have a significant adverse impact on the environment, there would not be a significant effect in this case because appropriate mitigation measures were made conditions of approval and a Mitigated Negative Declaration of Environmental Impact should be filed; and, WHEREAS, a Mitigated Negative Declaration of Environmental Impact was certified for EA 99-382, by Resolution No. 99-074, prepared for CUP 99-044, SDP 99-655, and TPM 29288, for the First School of the Desert, to be developed on Parcel 1 of TPM 29288; and, WHEREAS, the proposed subdivision is on Parcel 2 of TPM 29288; and, WHEREAS, the La Quinta City Council did find the following facts to justify certification of said Subsequent Environmental Assessment: 1 . The proposed tentative tract map will not have the potential to degrade the 4Z quality of the environment, with the implementation of mitigation measures, as 005 Resolution 2000- Tentative Tract Map 29624 -Recommended World Development April 18, 2000 the noise, biology, geotechnical, hydrological, and cultural resources studies prepared for this project did not identify any significant impacts that could not be reasonably mitigated to levels of insignificance. 2. The proposed tentative tract map will not have the potential to achieve short term goals to the disadvantage of long-term goals, with the successful implementation of mitigation, as the noise, biology, geotechnical, hydrological, and cultural resources studies prepared for this project did not identify any significant impacts with regard to this issue. 3. The proposed tentative tract map will not have impacts which are individually limited but cumulatively considerable when considering planned or proposed development in the immediate vicinity, as the noise, biology, geotechnical, hydrological, and cultural resources studies prepared for this project did not identify any significant impacts with regard to this issue. 4. The proposed tentative tract map will not have environmental effects that will adversely affect human, either directly or indirectly, with the implementation of mitigation, as the noise, geotechnical, and hydrological studies prepared for this project did not identify any significant impact with regard to the public health, safety, or general welfare. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . That the above recitations are true and correct and constitutes the findings of the City Council in this case; 2. That it does hereby certify the environmental determination and mitigation measures of Subsequent Environmental Assessment 99-382 for proposed Tentative Tract Map 29624. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 18th day of April, 2000, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: P:\CCEARESttm29624wORLD4-18-2000.wpd 413 U06 Resolution 2000- Tentative Tract Map 29624 -Recommended World Development April 18, 2000 JOHN L. PENA, Mayor City of La Quinta, California ATTEST: JUNE GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta P:\CCEARESttm29624wORLD4-18-2000.wpd 4 SUBSEQUENT NEGATIVE DECLARATION Environmental Checklist Form - EA 99-382 Project Title: TTM 29624 & SDP 2000-675 2. Lead Agency Name and Address: CITY OF LA QUINTA 78-495 Calle Tampico La Quinta, Ca 92253 3. Contact Person and Phone Number: Leslie Mouriquand, Associate Planner 760-777-7068 4. Project Location: Northeast corner of Adams Street and Miles Avenue 5. Project Sponsor's Name and Address: World Development 74-333 Hwy. 111, Suite #103 Palm Desert, CA 92260 6. General Plan Designation: Low Density Residential (LDR) 7. Zoning: Low Density Residential (RL) 8. Description of Project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off -site features necessary for its implementation. Attach additional sheets if necessary.) Subdivision of 2.44 gross acres into 10 single family residential lots, one street lot, and three landscape lots on Parcel 2 of TPM 29288. On Parcel 1(1.42 acres) a 7,065 square foot preschool building with parking area and play yard (approved under SDP 99-655, CUP 99-044, & TPM 29288) are approved for development. The Planning Commission certified the Mitigated Negative Declaration of Environmental Impact (EA 99-382), which included the entire map area with the exception of issues relating to the proposed tract units. The applicant also requests approval of architectural, landscaping, and site/grading plans for four prototype single family residential plans. 9. Surrounding Land Uses and Setting: Briefly describe the project's surroundings. North= Single family residences East = Single family residences South = Approved preschool campus West = Church, Single family residences across Miles Avenue 10. Other agencies whose approval is required (e.g., permits, financing approval, or participation agreement.) None identified. P:\EA99-382checklistSubsequent negdecTM29624Wor1d3-28-00.wpd u08 415-1- Environmental Factors Potentially Affected: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. Aesthetics Hazards and Hazardous Public Services Materials Agriculture Resources Hydrology and Water Quality Recreation Air Quality Land Use Planning Transportation/Traffic X Biological Resources Mineral Resources Utilities and Service Systems Cultural Resources N Noise Mandatory Findings Geology and Soils Population and Housing Determination (To be completed by the Lead Agency.) On the basis of this initial evaluation: I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the applicant. A SUBSEQUENT MITIGATED NEGATIVE DECLARATION will be prepared. I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. 11 I find that the proposed project MAY have a "potentially significant impact" or "potentially significant unless mitigated" on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is required. D-© 4 S' nature Date LESLIE MOURIQUAND Printed Name CITY OF LA OUINTA For 416 009 -2- Evaluation of Environmental Impacts: 1) A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the reference information sources show that the impact simply does not apply to projects like the one involved (e.g. the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project -specific factors as well as general standards (e.g. the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis). 2) All answers must take account of the whole action involved, including off -site as well as on - site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3) "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect is significant. If there are one or more "Potentially Significant Impact" entries when the determination is made, an EIR is required. 4) "Negative Declaration: Potentially Significant Unless Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVIII, "Earlier Analysis," may be cross-referenced). 5) Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). Earlier analyses are discussed in Section XVIII at the end of the checklist. 6) Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. 7) Supporting Information Sources: A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 8) The analysis of each issue should identify: a) the significance criteria or threshold used to evaluate each question; and b) the mitigation measure identified, if any, to reduce the impact to less than significance PAEA99-382checklistSubsequent negdecTM29624Wor1d3-28-OO.wpd - 010 417 -3- Potentially Potentially Significant Less Than Significant Unless Significant No Issues (and Supporting Information Sources): Impact Mitigated Impact Impact Would the proposal result in potential impacts involving: I I 1 1 7 I. AESTHETICS. Would the project: a) Have a substantial adverse effect on a scenic vista? (Master X Environmental Assessment, Pg. 5-13; EA 99-382; architectural and landscaping exhibits) b) Damage scenic resources, including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? (Master Environmental Assessment, Pg. 5-13; Love and Tang, 1999; EA 99-382) c) Substantially degrade the existing visual character or quality of the site and its surroundings? (EA 99-382; Architectural and landscaping exhibits) d) Create a new source of substantial light or glare which would adversely affect day or nighttime views in the area? (TTM 29624) II. AGRICULTURAL RESOURCES:. In determining whether impacts to agricultural resources are significant environmental effects, lead agencies may refer to the California Agricultural Land Evaluation and Site Assessment Model prepared by the California Dept. Of Conservation as an optional model to use in assessing impacts on agriculture and farmland. Would the project: a) Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland) to non-agricultural use? (Master Environmental Assessment, pg. 2-23; EA 99-382) b) Conflict with existing zoning for agricultural use, or a Williamson Act contract? (City Zoning Map; EA 99-382) c) Involve other changes in the existing environment which, due to their location or nature, could individually or cumulatively result in loss of Farmland, to non-agricultural use? (Master Environmental Assessment, pg. 2-23; EA 99-382) III. AIR QUALITY. Where available, the significance criteria established by the applicable air quality management or air pollution control district may be relied upon to make the following determinations. Would the project: a) Conflict with or obstruct implementation of the applicable Air Quality Attainment Plan or Congestion Management Plan? (Master Environmental Assessment, pg. 5-33 to 5-47; EA 99-382) b) Violate any stationary source air quality standard or contribute to an existing or projected air quality violation? (SCAQMD CEQA Air Quality Handbook, Fig. 5-1, Table 6-2; EA 99-382) c) Result in a net increase of any criteria pollutant for which the project region is non -attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? ( SCAQMD CEQA Handbook, pg. 6-1, Table 6-2; EA 99-382) /:1 011 X X X X X X X P:\EA99-382checklistSubsequent negdecTM29624World3-28-OO.wpd 418 ull -4- d) Create or contribute to a non -stationary source "hot spot' (primarily carbon monoxide)? (SCAQMD CEQA Handbook, Table 9-5-M; EA 99-382) e) Expose sensitive receptors to substantial pollutant concentrations? (SCAQMD CEQA Handbook, Fig. 5-4; EA 99-382) f) Create objectionable odors affecting a substantial number of people? (SCAQMD CEQA Handbook, Fig. 5-4; EA 99-382) IV. BIOLOGICAL RESOURCES: Would the project: a) Adversely impact, either directly or through habitat modifications, any endangered, rare, or threatened species, as listed in Title 14 of the California Code of Regulations (sections 670.2 or 670.5) or in Title 50, Code of Federal Regulations (sections 17.11 or 17.12)? (Cornett, 1999; Fish & Wildlife Service letter; Master Environmental Assessment, pg. 5-5; EA 99-382) b) Have a substantial adverse impact, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? (Cornett, 1999; Master Environmental Assessment, pg. 5-5; EA 99-382) c) Have a substantial adverse impact on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? (Cornett, 1999; Master Environmental Assessment, pg. 5-5; EA 99-382) d) Adversely impact federally protected wetlands (including, but not limited to, marsh, vernal pool, coastal, etc.) Either individually or in combination with the known or probable impacts of other activities through direct removal, filling, hydrological interruption, or other means? (Cornett, 1999; Master Environmental Assessment, pg. 5-5; EA 99-382) e) Interfere substantially with the movement of any resident or migratory fish or wildlife species or with established resident or migratory wildlife corridors, or impede the use of wildlife nursery sites? (Cornett, 1999; Master Environmental Assessment, pg. 5-5; EA 99-3 82) f) Conflict with any local policies or ordinances protecting biological resources such as a tree preservation policy or ordinance? (Master Environmental Assessment, pg. 5-5; EA 99-382) g) Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Conservation Community Plan, or other approved local, regional, or state habitat conservation plan? (Cornett, 1999; Master Environmental Assessment, pg. 5-5; EA 99-382) V. CULTURAL RESOURCES: Would the project: X X X X X X. X a) Cause a substantial adverse change in the significance of a historical resource which is either listed or eligible for listing on the National Register of Historic Places, the California Register of Historic Resources, or a local register of historic resources? (Love and X Tang, 1999, EA 99-382) P:\EA99-382checklistSubsequent negdecTM29624World3-28-OO.wpd A 1 n ♦ -5- `t J U1 b) Cause a substantial adverse change in the significance of a unique archaeological resources (i.e., an artifact, object, or site about which it can be clearly demonstrated that, without merely adding to the current body of knowledge, there is a high probability that it contains information needed to answer important scientific research questions, has a special and particular quality such as being the oldest or best available example of its type, or is directly associated with a scientifically recognized important prehistoric or historic event or person)? (Love and Tang, 1999; EA 99-382) c) Disturb or destroy a unique paleontological resource or site? (Paleonotological Lakebed Determination Map; EA 99-382) d) Disturb any human remains, including those interred outside of formal cemeteries? (Love and Tang, 1999; EA 99-382) VI. GEOLOGY AND SOILS: Would the project: a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving: i) Rupture of a known earthquake fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known'fault? (Master Environmental Assessment, pg. 6-7; EA 99-382) ii) Strong seismic ground shaking? (Master Environmental Assessment, pg. 6-7; Sladden Engineering, 1999; Anderson, 2-29- 2000) iii) Seismic -related ground failure, including liquefaction? (Master Environmental Assessment, pg. 6-7; EA 99-382; Anderson, 2-29- 2000) iv) Inundation by seiche, tsunami, or mudflow? (Master Environmental Assessment, pg. 6-7; EA 99-382) v) Landslides? (Master Environmental Assessment, pg. 6-7; EA 99- 382) vi) Flooding, including flooding as a result of the failure of a levee or dam? (Master Environmental Assessment, pg. 6-13; EA 99-382) vii) Wildland fires, including where wildlands are adjacent to urbanized areas and where residences are intermixed with wildlands? (Fire Dept. Letter, 6-8-99; USGS Topo map, LA Quinta, 7.5'; EA 99- 3 82) b) Would the project result in substantial soil erosion or the loss of topsoil? (Master Environmental Assessment, pg. 6-12; de la Torre, 9- 2-1999- hydrology report; EA 99-382) c) Would the project result in the loss of a unique geologic feature? (Aerial photos of project area; EA 99-382) d) Is the project located on strata or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on - or off -site landslide, lateral spreading, subsistence, liquefaction or collapse? (Anderson, 2-29-2000; EA 99-382) 11 X X IN X /:1 Fq kl X X X /9 4�p013 0 e) Is the project located on expansive soil creating substantial risks to life or property? (Sladden Engineering, 1999; EA 99-382) 1� f) Where sewers are not available for the disposal of waste water, is the soil capable of supporting the use of septic tanks or alternative waste water disposal systems? (Sladden Engineering, 1999; CVWD letter, 2-16-2000; EA 99-382) VII. HAZARDS AND HAZARDOUS MATERIALS: Would the project: a) Create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials? (Application materials; Ea 99-382) b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the likely release of hazardous materials into the environment? (Application materials; EA 99-382) c) Reasonably be anticipated to emit hazardous materials, substances, or waste within one -quarter mile of an existing or proposed school? (Application materials; EA 99-382) d) Is the project located on a site which is included on a list of hazardous materials sites complied pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? (EA 99-382) e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? (USGS topo map, LA Quinta 7.5; EA 99-382) f) For a project within the vicinity of a private airstrip; would the project result in a safety hazard for people residing or working in the project area? (USGS topo map, La Quinta 7.5'; EA 99-382) g) Impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan? (Application materials; EA 99-382) h) Expose people or structures to the risk of loss, injury or death involving wildlands fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? (Fire Dept. Letter, 6-8-99; EA 99-382) VIII. HYDROLOGY AND WATER QUALITY: Would the project: a) Violate Regional Water Quality Control Board water quality standards or waste discharge requirements? (Application Materials; EA 99-382) b) Substantially deplete groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (i.e., the production rate of pre-existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted? (CVWD letter 2-16-2000; Ea 99-382) /M 0 X 94 /V /:/ X X K/ X 0 4.2.1 A4 P:\EA99-382checklistSubsequent negdecTM29624World3-28-OO.wpd -7- c) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of stream or river, in a manner which would result in substantial erosion or siltation on- or off -site? (De la Torre, Hydrology report 9-2-99; EA 99-382) d) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner which would result in flooding on- or off -site? (De la Torre, Hydrology report 9-2-99; EA 99-382) e) Create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems to control ? (de la Torre, Hydrology report 9-2-99; Ea 99-382) f) Place housing within a 100-year floodplain, as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood hazard delineation map? (Master Environmental Assessment, 6-7; EA 99-382) g) Place within a 100-year floodplain structures which would impede or redirect flood flows? (Master Environmental Assessment 6-7; X Application Materials; EA 99-382) IX. LAND USE AND PLANNING: Would the project: a) Physically divide an established community? (General Plan, pg. 2- 17; Ea 99-382) b) Conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local costal program, or zoning ordinance) adopted for the purposes of avoiding or mitigating an environmental effect? (General Plan, pg. 2-17; EA 99-382) c) Conflict with any applicable habitat conservation plan or natural communities conservation plan? (CV Fringe -toed Habitat Conservation Plan; EA 99-382) X. MINERAL RESOURCES: Would the project: a) Result in the loss of availability of a known mineral resource classified MRZ-2 by the State Geologist that would be of value to the region and the residents of the state? (Master Environmental Assessment, pg. 5-29; EA 99-382) b) Result in the loss of availability of a locally -important mineral resource recovery site delineated on a local general plan, specific plan or other land use plan? (Master Environmental Assessment, pg. 5-29; Ea 99-382) XI. ' NOISE: Would the project result in: a) Exposure of persons to or generation of noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? (Greve and Utsler, 2-29-2000) b) Exposure of persons to or generation of excessive groundborne vibration or groundbome noise levels? (Greve and Utsler, 2-29-2000) X X /1 /1 0 A/ X 42)205 -8- c) A substantial temporary or periodic increase in ambient noise levels in the project vicinity above levels existing without the project? (Greve and Utsler, 2-29-2000) d) A substantial temporary or periodic increase in ambient noise levels in the project vicinity above levels existing without the project? (Greve and Utsler, 2-29-2000) e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? (Riverside County comprehensive General Plan; Ea 99-382) f) For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to excessive levels? (Riverside County Comprehensive General Plan; EA 99-382) XII. POPULATION AND HOUSING: Would the project: XIII. XIV. a) Induce substantial population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure) ? (Application materials; EA 99-382) b) Displace substantial numbers of existing housing, necessitating the construction of replacement housing elsewhere? (Application materials; EA 99-382) c) Displace substantial numbers of people, necessitating the construction of replacement housing elsewhere? (Application materials; EA 99-382) PUBLIC SERVICES a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? (Fire Dept. Letter, 2-1.5-2000) Police protection? (Riv. Co. Sheriff's Dept. Letter, 6-18-99; Ea 99- 3 82) Schools? (DSUSD letter, 2-4-2000) Parks? (EA 99-382) Other public facilities? (EA 99-382) RECREATION: 17 /:1 11 X K1 a) Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? X (Application materials; EA 99-382) P:\EA99-382checklistSubsequent negdecTM29624World3-28-OO.wpd 4 Jr 3 016-9- XV. M. IA I b) Does the project include recreational facilities or require the X construction or expansion of recreational facilities which might have an adverse physical effect on the environment? (Application materials; EA 99-382) TRANSPORTATION/TRAFFIC: Would the project: a) Cause an increase in traffic which is substantial in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? (Traffic Study 9-8-99; EA 99-382) b) Exceed, either individually or cumulatively, a level of service standard established by the county congestion management agency for designated roads or highways? (Traffic study 9-8-99; EA 99-382) c) Result in a change in air traffic patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? (Master Environmental Assessment; EA 99-382) d) Substantially increase hazards to a design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment) ? (application materials; EA 99-382) e) Result in inadequate emergency access? (Application materials; EA 99-382) f) Result in inadequate parking capacity? (Zoning Ordinance; Application materials; EA 99-382) g) Conflict with adopted policies supporting alternative transportation (e.g., bus turnouts, bicycle racks) ? (Zoning Ordinance; EA 99-382) UTILITIES AND SERVICE SYSTEMS: Would the project: a) Exceed wastewater treatment requirements of the applicable Regional Water Quality Control Board? (CVWD letter 2-26-2000, EA 99-382) b) Require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (CVWD letter, 2-16-2000; EA 99-382) c) Require or result in the construction of new storm water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (CVWD letter, 2-16- 2000; Ea 99-382) d) Are sufficient water supplies available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? (CVWD letter, 2-16-2000) e) Has the wastewater treatment provider which serves or may serve the project determined that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? (CVWD letter, 2-16-2000) F11 X X X X X X X X X X P:\EA99-382checklistSubsequent negdecTM29624World3-28-OO.wpd 4240 17 -lo- f) Is the project served by a landfill with sufficient permitted capacity X to accommodate the project's solid waste disposal needs? (General Plan 7-4; EA 99-382) XVII. MANDATORY FINDINGS OF SIGNIFICANCE: a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? (EA 99-382) b) Does the project have the potential to achieve short-term, to the disadvantage of long-term, environmental goals? (EA 99-382) c) Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current project, and the effects of probable future projects)? (EA 99-382) d) Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? (EA 99-382) XVIII. EARLIER ANALYSES. Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case a discussion should identify the following on attached sheets: a) Earlier analyses used. Identify earlier analyses and state where they are available for review. b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. c) Mitigation measures. For effects that are "Less than Significant with Mitigation Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. (REFERENCES CITED ON FOLLOWING PAGE) 94 X X KI P:\EA99-382checklistSubsequent negdecTM29624Wor1d3-28-00.wpd "�"' -11- REFERENCES CITED SCAQMD Draft CEQA Air Quality Handbook, May 1992. Love, Bruce and Tom Tang Cultural Resources Report: First School of the Desert, February 5, 1999, CRM TECH. Cornett, James W. Biological Inventory and Impact Analysis of the proposed Hastings Nursery School Site, July 26, 1999. Riverside County Fire Department Letter dated 2-15-2000. Coachella Valley Water District Letter dated 2-16-2000. Sladden Engineering Geotechnical Investigation: First School of the Desert, NE corner Adams Street and Miles Avenue, La Quinta, California. August 23, 1999. Greve, Fred and Keith Utsler Noise Analysis for Tentative Tract 29624. Feb. 29,2000. Mestre Greve Associates Riverside County Riverside County Comprehensive General Plan. De LaTorre, Julian First School of the Desert/La Quinta Preliminary Hydrology Report. Sept. 2, 1999, Mainiero Smith & Associates. First School of the Desert/La Quinta Traffic Analysis Report. Sept. 8, 1999, Mainiero Smith & Associates. City of La Quinta General Plan, 1992. City of La Quinta Master Environmental Assessment, 1992. Anderson, Brett L. Geotechnical Addendum: Tract 29624. Feb. 29,2000 Sladden Engineering Architectural and landscaping exhibits P:\EA99-382checklistSubsequent negdecTM29624Wor1d3-28-OO.wpd RESOLUTION 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING TENTATIVE TRACT MAP TO SUBDIVIDE 2.44 GROSS ACRES IN THE LOW DENSITY RESIDENTIAL ZONING DISTRICT INTO TEN SINGLE FAMILY LOTS, ONE PRIVATE STREET LOT, AND THREE LANDSCAPE LOTS LOCATED ON THE EAST SIDE OF ADAMS STREET, APPROXIMATELY 360 FEET NORTH OF MILES AVENUE CASE NO.: TENTATIVE TRACT MAP 29624 APPLICANT: WORLD DEVELOPMENT WHEREAS, the City Council of the City of La Quinta, California, did on the 18th day of April, 2000, hold a duly noticed Public Hearing at the request of World Development to subdivide 2.44 acres in the Low Density Residential Zoning District into ten single family residential lots, one private street lot, and three landscape lots, generally located on the east side of Adams Street, 360 feet north of Miles Avenue; and, WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 28th day of March, and the 11th day of April, 2000, hold a duly noticed Public Hearing at the request of World Development to subdivide 2.44 gross acres in the Low Density Residential Zoning District into ten single family residential lots, one street lot, and three lettered landscape lots generally located on the east side of Adams Street, 360 feet north of Miles Avenue, and unanimously recommended approval under Planning Commission Resolution 2000-014, more particularly described as: Parcel 2 of Tentative Parcel Map 29288 WHEREAS, at said public hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings to approve said Tentative Tract Map 29624: Finding Number 1 - Consistency with CEQA Subsequent Environmental Assessment 99-382 was prepared for the proposed residential subdivision with a recommended Mitigated Negative Declaration of Environmental Impact. Special studies for noise, geotechnical issues, biology, cultural resources, and hydrology were prepared for the environmental review. With the implementation of the recommended mitigation measures for noise and biological issues, impacts will be mitigated to a level of insignificance. P:\LESLIE\ccresTTM29624World4-18-OO.wpd Resolution 2000- Tentative Tract 29624- Recommended World Development April 18, 2000 Finding Number 2 - Consistency with the General Plan The proposed tentative tract map is consistent with the City's General Plan with the implementation of Conditions of Approval to provide for adequate stormwater drainage for each lot, and the appropriate cul de sac radius width of 45 feet. The project proposes 4 dwelling units per acre which is consistent with the Low Density Residential land use designation of 2 to 4 dwelling units per acre. Finding Number 3 - Consistency of Design and Improvements The design and improvements of the proposed subdivision are consistent with the City's General Plan, with the implementation of recommended conditions of approval to ensure proper sidewalk widths and location, and timing of their construction. Finding Number 4 - Consistency of Public Easements As conditioned, the design of the subdivision and type of improvements, acquired by the public at large, for access through or use of property within the proposed subdivision will not conflict with such easements. Finding Number 5 - Public Health and Safety The design of the subdivision and type of improvements are not likely to cause serious public health problems, in that this issue was considered in Environmental Assessment 99-382 and Subsequent Environmental Assessment 99-382, in which no significant health or safety impacts were identified for the proposed project. Finding Number 6 - Suitability of Site The site of the proposed subdivision is physically suitable for the proposal as slopes do not exceed 20% and there are no identified geological constraints on the property that would prevent development pursuant to the geotechnical study prepared for the subdivision. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: That the above recitations are true and constitute the findings of the City Council in this case; .4nhI P:\LESLIE\ccresTTM29624World4-18-OO.wpd Resolution 2000- Tentative Tract 29624- Recommended World Development April 18, 2000 2. That it does hereby require compliance with those mitigation measures required for Tentative Tract Map 29624; 3. That it does approve Tentative Tract Map 29624 for the reasons set forth in this Resolution and subject to the attached conditions. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 18th day of April, 2000, by the following. vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN L. PENA, Mayor City of La Quinta, California ATTEST: JUNE GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta 4�'u2? P:\LESLIE\ccresTTM29624World4-18-OO.wpd RESOLUTION 2000- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29624 WORLD DEVELOPMENT APRIL 18, 2000 GENERAL 1. The subdivider agrees to defend, indemnify, and hold harmless the' City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tentative map or any final map thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 2. This tentative map and any final maps thereunder shall comply with the requirements and standards of § §66410 through 66499.58 of the California Government Code (the Subdivision Map Act) and Chapter 13 of the La Quinta Municipal Code (LQMC). 3. Prior to the issuance of a grading, construction or building permit, the applicant shall obtain permits and/or clearances from the following public agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit. For projects requiring project -specific NPDES construction permits, the applicant shall submit a copy of the CWQCB acknowledgment of the applicant's Notice of Intent prior to issuance of a grading or site construction permit. The applicant shall ensure that the required Storm Water Pollution Protection Plan is available for inspection at the project site. I,ml - u23 P:\LESLIE\CCCOATTM29624wORLD4-18-OO.wpd Printed April 12, 2000 Page 1 of 11 Resolution 2000- Conditions of Approval - Recommended Tentative Tract Map 29624 - World Development April 18, 2000 4. Final maps under this tentative map shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of final map approval. PROPERTY RIGHTS 5. Prior to approval of a final map, the applicant shall acquire or confer easements and other property rights required of the tentative map or otherwise necessary for construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction, and reconstruction of essential improvements. 6. The applicant shall dedicate or grant public and private street right of way and utility easements in conformance with the City's General Plan, Municipal Code, applicable specific plans, and as required by the City Engineer. 7. Rights of way and easements required of this map include: A. PUBLIC STREETS 1) Adams Street: 44-foot half of an 88-foot right of way. B. PRIVATE STREETS 1) Ladera Drive: 29-foot width with parking provided on -site and enforced by the Homeowners Association. The cul de sac bulb shall be similar in form to Riverside County Standard 800 with 45-foot radius, unless the General Plan requirement is changed to allow a smaller radius. C. LANDSCAPE LOTS AND DRAINAGE EASEMENT 2) The applicant shall create lettered common landscape lots at the north end of the cul de sac (approximately 60 feet wide) and of the easterly 75 feet, plus or minus, of Lot 10 for maintenance by the homeowner's association. The applicant shall grant a permanent easement across the latter lot or a portion thereof, as necessary, to accept and convey drainage from Parcel 1 of Tentative Parcel Map 29288. 8. Right of way geometry for knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 431 o24 P:\LESLIE\CCCOATTM29624wORLD4-18-OO.wpd Printed April 12, 2000 Page 2 of I I Resolution 2000- Conditions of Approval - Recommended Tentative Tract Map 29624 - World Development April 18, 2000 9. The applicant shall create perimeter setbacks along public rights of way as follows (listed setback depth is the average depth if meandering wall design is approved): A. Adams Street - 10 feet. The setback requirement applies to all frontage including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall dedicate blanket easements for those purposes. 10. The applicant shall dedicate easements necessary for placement of and access to utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas. 11. The applicant shall vacate abutter's rights of access to Adams Street with the exception of the temporary construction access. 12. The applicant shall furnish proof of easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. 13. If the applicant proposes vacation or abandonment of any existing rights of way or access easements which will diminish access rights to any properties owned by others, the applicant shall provide approved alternate rights of way or access easements to those properties or notarized letters of consent from the property owners 14. The applicant shall cause no easements to be granted or recorded over any portion of this property between the date of approval of this tentative map by the City Council and the date of recording of any final map(s) covering the same portion of the property unless such easements are approved by the City Engineer. FINAL MAPS) AND PARCEL MAPS) 15. Prior to approval of a final map, the applicant shall furnish accurate AutoCad files of the complete map, as approved by the City's map checker, on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. If the map was not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the map. 432 IMPROVEMENT PLANS P:\LESLIE\CCCOATTM29624wORLD4-18-OO.wpd rw u25 Printed April 12, 2000 Page 3 of 11 Resolution 2000- Conditions of Approval - Recommended Tentative Tract Map 29624 - World Development April 18, 2000 As used throughout these conditions of approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. 16. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and landscape architects, as appropriate. Plans shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading," "Streets & Drainage," and "Landscaping." Precise grading plans shall have signature blocks for Community Development Director and the Building Official. All other plans shall have signature blocks for the City Engineer. Plans are not approved for construction until they are signed. "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, entry drives, gates, and parking lots. "Landscaping" plans shall normally include irrigation improvements, landscape lighting and entry monuments. "Precise Grading" plans shall normally include perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. 17. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City resolution, the applicant may acquire standard plan and/or detail sheets from the City. 18. When final plans are approved by the City, the applicant shall furnish accurate AutoCad files of the complete, approved plans on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as -constructed conditions. If the plans were not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the plans. IMPROVEMENT AGREEMENT 19. Depending on the timing of development of the lots or parcels created by this map and the status of off -site improvements at that time, the subdivider may be required to construct improvements, to construct additional improvements subject to reimbursement by others, to reimburse others who construct improvements that are obligations of this map, to secure the cost of the improvements for future construction by others, or a combination of these 433 methods. o 2 6 P:\LESLIE\CCCOATTM29624wORLD4-18-OO.wpd Printed April 12, 2000 Page 4 of 11 Resolution 2000- Conditions of Approval - Recommended Tentative Tract Map 29624 - World Development April 18, 2000 In the event that any of the improvements required herein are constructed by the City, the Applicant shall, at the time of approval of a map or other development or building permit, reimburse the City for the cost of those improvements. 20. The applicant shall construct improvements and/or satisfy obligations, or furnish an executed, secured agreement to construct improvements and/or satisfy obligations required by the City prior to approval of a final map or parcel map or issuance of a certificate of compliance for a waived parcel map. For secured agreements, security provided, and the release thereof, shall conform with Chapter 13, LQMC. Improvements to be made or agreed to shall include removal of any existing structures or obstructions which are not part of the proposed improvements. 21. If improvements required herein have been previously secured with the underlying Tentative Parcel Map 29288, the applicant will not be required to duplicate that security. However, final inspection and occupancy of homes in this tract will not be approved until the improvements are complete unless the applicant has an approved phasing plan and is in compliance with the provisions of the plan. 22. If improvements are secured, the applicant shall provide estimates of improvement costs for checking and approval by the City Engineer. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. However, development -wide improvements shall not be agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 23. If improvements are phased with multiple final maps or other administrative approvals (e.g., Site Development Permits), off -site improvements and common improvements (e.g., retention basins, perimeter walls & landscaping, gates) shall be constructed or secured prior to approval of the first phase unless otherwise approved by the City Engineer. Improvements and obligations required of each phase shall be completed and satisfied prior to completion of homes or occupancy of permanent buildings within the phase and subsequent phases unless a construction phasing plan is approved by the City Engineer. 434 P:\LESLIE\CCCOATTM29624wORLD4-18-OO.wpd Printed April 12, 2000 Page 5 of I I 1. o27 Resolution 2000- Conditions of Approval - Recommended Tentative Tract Map 29624 - World Development April 18, 2000 24. If the applicant fails to construct improvements or satisfy obligations in a timely manner or as specified in an approved phasing plan or in an improvement agreement, the City shall have the right to halt issuance of building permits or final building inspections, withhold other approvals related to the development of the project or call upon the surety to complete the improvements. GRADING 25. This development shall comply with Chapter 8.11 of the LQMC (Flood Hazard. Regulations). If any portion of any proposed building lot in the development is or may be located within a flood hazard area as identified on the City's Flood Insurance Rate Maps, the development shall be graded to ensure that all floors and exterior fill (at the foundation) are above the level of the project (100-year) flood and building pads are compacted to 95% Proctor Density as required in Title 44 of the Code of Federal Regulations, Section 65.5(a) (6). Prior to issuance of building permits for lots which are so located, the applicant shall furnish certifications as required by FEMA that the above conditions have been met. 26. Prior to issuance of a grading permit, the applicant shall furnish a preliminary geotechnical ("soils") report and an approved grading plan prepared by a qualified engineer. The grading plan shall conform with the recommendations of the soils report and be certified as adequate by a soils engineer or engineering geologist. A statement shall appear on final maps (if any are required of this development) that a soils report has been prepared pursuant to Section 17953 of the Health and Safety Code. 27. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 28. The applicant shall endeavor to minimize differences in elevation at abutting properties and between separate tracts and lots within this development. Building pad elevations on contiguous lots shall not differ by more than three feet except for lots within a tract or parcel map, but not sharing common street frontage, where the differential shall not exceed five feet. The limits given in this condition and the previous condition are not entitlements and more restrictive limits may be imposed in the map approval or plan checking process. If compliance with the limits is impractical, however, the City will consider alternatives which minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 435 o28 P:\LESLIE\CCCOATTM29624wORLD4-18-OO.wpd Printed April 12, 2000 Page 6 of 11 Resolution 2000- Conditions of Approval - Recommended Tentative Tract Map 29624 - World Development April 18, 2000 29. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a Fugitive Dust Control plan prepared in accordance with Chapter 6.16, LQMC. The applicant shall furnish security, in a form acceptable to the City, in an amount sufficient to guarantee compliance with the provisions of the permit. 30. The applicant shall maintain graded, undeveloped land to prevent wind and water erosion of soils. The land shall be planted with interim landscaping or provided with other erosion control measures approved by the Community Development and Public Works Departments. 31. Prior to issuance of building permits, the applicant shall provide building pad certifications stamped and signed by qualified engineers or surveyors. For each pad, the certification shall list the approved elevation, the actual elevation, the difference between the two, if any, and pad compaction. The data shall be organized by lot number and listed cumulatively if submitted at different times. DRAINAGE 32. This tract and the adjacent Parcel 1 from Tentative Parcel Map 29288 will be allowed to convey runoff along existing streets to retention basins constructed for Tract 23913 (Quinterra). The design of this site shall include provisions for surface flow of runoff from Parcel 1 to the surface of Ladera Drive. UTILITIES 33. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within the right of way and all above -ground utility structures including, but not limited to, traffic signal cabinets, electrical vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 34. All new utility lines . shall be installed underground with the proposed development. 35. Utilities shall be installed prior to overlying hardscape. For installation of utilities in existing, improved streets, the applicant shall comply with trench restoration requirements maintained or required by the City Engineer. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 436 o29 P:\LESLIE\CCCOATTM29624wORLD4-18-OO.wpd Printed April 12, 2000 Page 7 of 11 Resolution 2000- Conditions of Approval - Recommended Tentative Tract Map 29624 - World Development April 18, 2000 36. The applicant shall install the following street improvements to conform with the General Plan street type noted in parentheses. (Public street improvements shall conform with the City's General Plan in effect at the time of construction.) A. OFF -SITE STREETS 1) Adams Street - Construct eight -foot sidewalk. B. ON -SITE PRIVATE STREETS 1) Ladera Drive - 28-foot travel width (between curb faces). The cul de sac bulb shall be similar in form to Riverside County Standard 800 with a 44.5-foot radius, unless the General Plan is amended to allow a smaller radius. C. Applicant provides gate and turnaround on Ladera Drive. 37. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs, and sidewalks. Mid -block street lighting is not required. 38. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans shall be stamped and signed by qualified engineers. 39. Streets shall have vertical curbs which convey water without ponding and provide lateral containment of dust and residue for street sweeping. Unused curb cuts on any lot shall be restored to normal curbing prior to final inspection of permanent building(s) on the lot. 40. The applicant shall design street pavement sections using Caltrans' design procedure (20-year life) and site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows (or approved equivalents for alternate materials): Residential & Parking Areas 3.0" a.c./4.50" c.a.b. Collector 4.0"/5.00" Secondary Arterial 4.0"/6.00" Primary Arterial 4.5"/6.00" Major Arterial 5.5 "/6.50" 43 7 A0 P:\LESLIE\CCCOATTM29624wORLD4-18-OO.wpd Printed April 12, 2000 Page 8 of 11 Resolution 2000- Conditions of Approval - Recommended Tentative Tract Map 29624 - World Development April 18, 2000 41. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 42. The City will conduct final inspections of homes and other habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the tract or when directed by the City, whichever comes first. LANDSCAPING 43. The applicant shall provide landscaping in required setbacks and common lots. 44. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 45. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs along public streets. PUBLIC SERVICES 46. The applicant shall provide public transit improvements as required by Sunline Transit and approved by the City Engineer. QUALITY ASSURANCE 438 Al P:\LESLIE\CCCOATTM29624wORLD4-18-OO.wpd Printed April 12, 2000 Page 9 of 11 Resolution 2000- Conditions of Approval - Recommended Tentative Tract Map 29624 - World Development April 18, 2000 47. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 48. The applicant shall employ or retain qualified civil engineers, geotechnical engineers, surveyors, or other appropriate professionals to provide sufficient construction supervision to be able to furnish and sign accurate record drawings. 49. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and methods comply with plans, specifications and applicable regulations. 50. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all improvement plans which were signed by the City. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as -constructed conditions. MAINTENANCE 51. The applicant shall maintain required public improvements until expressly released from this responsibility by the appropriate public agency. The applicant shall make provisions in the CC&Rs for continuous, perpetual maintenance of the perimeter wall and landscaping and the common landscape lot required herein. FEES AND DEPOSITS 52. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. MISCELLANEOUS 53. The design of the perimeter wall along Adams Street shall be slump stone with a 1-inch masonry cap and pilasters to match the wall at each property line point. The wall shall be curved at the southwest corner, adjacent to Adams Street. 54. Prior to issuance of a grading permit, final perimeter landscaping plans shall be revised to include: A. A three foot high landscape berm along Adams Street. 439 A2 P:\LESLIE\CCCOATTM29624wORLD4-18-OO.wnd Printed Anril 12.2000 Paee 10 of 11 Resolution 2000- Conditions of Approval - Recommended Tentative Tract Map 29624 - World Development April 18, 2000 B. Minimum 10-foot tall tree sizes 0.5-inch to 2-inch caliper measuring 6-inches from ground level). C. A plant palette that matches that approved for SDP 99-655 (First School of the Desert) along Adams Street. 55. At locations where the proposed development shares a common property line where an existing wall encloses properties in the adjacent development, the Applicant shall accomplish the Zoning Code required 5-foot minimum wall height in accordance with one of the following methods: A. If permission from the adjacent property owner is received, and if additional wall height can be structurally achieved, add additional course(s) of matching block to the existing wall. This alternative shall be rejected by the adjacent landowner before utilizing the second alternative. B. If the adjacent property owner does not consent to the first alternative, the Applicant shall achieve the 5-foot minimum wall height by constructing a new wall with matching block, as close as physically possible, adjacent to the existing wall, and fill the empty space between the two walls with pea gravel and slurry cap. The two walls shall be structurally bound together with tie rods. D�` v33 P:\LESLIE\CCCOATTM29624wORLD4-18-OO.wod Printed Aoril 12.2000 Paee 11 of 11 MTERSTAX /0 AY UNDO o . FRIED I WARNG DR � Q M� Q s...�TE & AVD�RJE � aaDo 0 CASE MAP CASE Nm TENTATIVE TRACT MAP 29624 SITE DEVELOPMENT PERMIT 2000-675 NORTH SCALE: 4 A5 4 b z U) Ld L) cr < r/ aa L) 6`1 uj 7, uu) L- L) JA� < < 2 t Kill N;§P jp g'! -an i �Z L) z! C-4 LU ci.� ik --- ---------------- -- ---- anNBAV 8311h 2R 2� N 5 Li --�a sl 6--\� t � f\v 1 � i�o's'€ 31V(3 03AOUddV W03 DNINNVIdtamno vi ATTACHMENT #3 Planning Commission Meeting March 28, 2000 14. Ms. Joann Shirley, 50-860 Calle Paloma asked wh the Commission was even considering this request. The operty owners of the Fairways knew this was to be a emer ncy exit only. This is a residential area and why can't the City ust say no. 15. Mr. Dillon Steiner, 78-725 Avenida La Jarita, st96ed that as long as they put forth an application more and mor residents will be here to oppose it. In regard to RJT, they ar not good neighbors because anyone who has driven down Call Rondo will notice that the wall has no landscaping. Not only d they want to dump their traffic into their neighborhood, but th do not have the courtesy to landscape that portion of t wall that borders their neighborhood. 16. There being no further public mment, Chairman Kirk closed the public participation portion the hearing and opened the hearing for Commission discussi0 . 17. Commissioner Tyler ked that Condition #10 be revised to add the word "emergen ". 18. There being no rther discussion, it was moved and seconded by Commission s Robbins/Abels to adopt Planning Commission Resolution 000-01 1 approving Tentative Parcel Map 29613, as amende a. Condition #10: "Gated emergency access on Calle Rondo...." R01 CALL: AYES: Commissioners Abels, Butler, Robbins, Tyler, and i Chairman Kirk. NOES: None. ABSTAIN: None. ABSENT: None. B. Environmental Assessment 99-382 Tentative Tract Map 29624 Site Development Permit 99-675, a request of World Development for approval to subdivide 2.44 acres into ten single family residential lots, one street lot, three landscape lots, and approval of architectural and landscape plans for four prototype residential units. 1. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff noted corrections in the options; there is no Plan 3C and it should be deleted; Plan 413 443 has front loaded garages. Street Lot A to be named Ladera Drive. CAMy Documents\WPDOCS\PC3-28-20.wpd 6 Planning Commission Meeting March 28, 2000 2. Chairman Kirk asked staff to explain the difference between what is proposed and what is existing. Staff stated Plan 1 is 2,100 square feet including the garage and 1,700 square feet without the garage; Plan A is 2,200 square feet of livable area and 695 of garage; Option B is 2,200 square feet and is the same plan. Plan 4 is 2,500 square feet of livable area with a 688 square foot garage. Staff displayed the building elevations. 3. Commissioner Robbins stated this project may not be reviewed under the Compatibility Ordinance, but how do the house sizes compare to the adjoining tract. Staff stated they could look at the tract map for a comparison. 4. Commissioner Tyler stated the First School of the Desert appealed the requirement to underground the utilities to the City Council and that appeal applies to this tract as well. Staff stated the Council approved their request to not underground the utilities and will apply to this tract and the conditions have been changed to reflect Council's action. Commissioner Tyler asked who would be maintaining the common areas as well as the setback along Adams Street. Staff stated it would be maintained by HOA for this tract. 5. Commissioner Robbins asked staff to clarify the inconsistencies with regard to street widths. This is a private street with a width of 37-feet as opposed to the 33-feet noted on the tentative map. Senior Engineer Steve Speer stated the applicant changed from s public street to private street on short notice and the language regarding the HOA taking care of the common area lots needs to be added. He explained the HOA will be responsible for the landscape setback lot adjacent to Adams Street and the three on - site common area lots. 6. Commissioner Robbins stated the tentative map shows this street lining up with the existing Ladera Drive and asked the width of the existing street. Staff stated the existing street is 36 feet between the curbs. The new street will be conditioned to be 36 feet between the curbs. They will be the same width. 7. Chairman Kirk asked if anyone would like to address the Commission on this project. Mr. Ken Stittsworth, representing World Development, stated they are utilizing a product that is currently being built at Wildflower. In regard to the letters received in opposition to their project, he would like to state the 4 4 4 houses would be an upgrade to the Quinterra tract. Their smallest CAMy Documents\WPDOCS\PC3-28-20.wpd 7 Planning Commission Meeting March 28, 2000 unit, Plan 1 will be 1,704 square feet and will be unique in that it will have two master bedrooms and baths and only one will be built on Lot 5. The remainder of the units are 2,100 to 2,510 square feet. There will be upgrades to meet the market demand. They are a community developer. 8. Commissioner Tyler asked about the roll up garage doors. Mr. Stittsworth stated he would never use a wooden door in this climate condition. Commissioner Tyler asked about block walls. Mr. Stittsworth stated the units will have block walls. They will raise the wall by two courses and cap it. The wall will be decorative and will have a meandering walkway with landscaping that will be maintained by the HOA. 9. Chairman Kirk asked if anyone else would like to address the Commission. Mr. Alex Londos, 79-090 Ladera Drive, stated his concern was regarding this street coming through onto Ladera Drive. When they purchased their home, they called the City as there was an odd block wall at the end of the street and he assumed if the street was to be continue they would have installed a block wall up to the point of the street and then maybe a rail or something to indicate the street would be continued. He was also told at that time a church was going in and the road would not continue. He understands that things can change, but it has always been his understanding the road would not be completed. In addition, he also has several concerns with the architecture and how it will blend in with the existing landscape. He saw the elevations and thought it odd they would just take the plans from another tract and drop them here. They should not take a cookie cutter plan from one tract to another. They should be required to blend in with the existing neighborhood. He requested the Commission require further research of the Ladera Drive extension as it does impact their neighborhood. He cannot understand why they cannot come off Adams Street. 10. Mr. Bruce Mercy, 79-080 Ladera Drive, stated he lives right next to the wall. When they bought their home they checked into what was going in on the other side of the wall and they were told a church. They were assured by the developer and the City it would be a church and no other homes would be developed in this location so they purchased their home. They have two small children and enjoy letting them play in the cul-de-sac and not deal with traffic. This is not the first issue they have had with the City. 4 4 J He and his neighbors lobbied until the City adopted a Compatibility CAMy Documents\WPDOCS\PC3-28-20.wpd 8 o 3 9 Planning Commission Meeting March 28, 2000 Ordinance to require any development within an existing tract to be compatible with the existing tract. By continuing Ladera Drive you are continuing the Quinterra development. Therefore, there has to be harmonious elevations and congruent with the other homes in the area and not deviate more than 10% from the existing smallest home. Based on this, the smallest home that could be built in this area is 1,900 square feet. For them to propose a 1,700 square foot house is in violation of this requirement. Second, to bring a Wildflower elevation in is also an opposition to this requirement. If they were to enter off Adams Street and be a completely separate project that would be a different project. As it is proposed it is a continuation of their neighborhood. He then asked what the proposed retaining wall was to hold. Senior Engineer Steve Speer stated the pad will be raised slightly over the adjacent pad so a separate retaining wall will be required to protect the adjacent wall. Mr. Mercer asked if this would cause their water to drain to his lot. Staff stated this pad will graded to drain to the street at the front of the new lot. Mr. Mercer stated compatibility was an issue before and they sent 11,000 letters to the City Council and fought very hard to have the compatibility requirement so no one could step into a development and shrink the size of the homes and change the contours and elevations. 11. Ms. Shellie Stiver, 44-960 Malia Circle, stated they are part of the original Quinterra development and have put a lot of time and money into getting these laws in place for North La Quinta. Why does this developer need to use the Quinterra name. How does it benefit them. Their tract of homes are the original Windsor houses. They have small children playing along Ladera Drive and do not want their children playing outside with the additional traffic. Drainage is another issue. They already have problems with their retention basin. They do not need any more aggravation. Why can't they come off Adams Street and have their own separate development. 12. Mr. Bob Tette, 44-930 Malia Circle, stated their homes have two or three car garages and one of their plans has only a two car garage. Also, he purchased his home because it is not a through street. It gives them the privacy and security they wanted with little, or no traffic. He would also like to see this development take its access off Adams Street. They purchased their home under the conditions at that time and now the conditions are being 4 4 6 changed and he doesn't understand how that can happen. They fought Mr. Snellenberger originally regarding the compatibility U 40 CAMy Documents\WPDOCS\PC3-28-20.wpd 9 Planning Commission Meeting March 28, 2000 issues. Some of the homes were built so close to the street the cars are hanging into the sidewalk. This is only one example of the issues they are faced with. 13. Mr. Kim Job, 79-100 Ladera Drive, stated he too was one of the originally homeowners. He reminded the Commission that the City also spent $100,000 supporting this ordinance. If this developer is allowed to call his tract Quinterra, there should not be any two car garages and it should be required to meet the compatibility rule. The developer misinformed them regarding the size of the homes by including the size of the garages as part of the house size. In regard to the developer's statement that this tract would have upgrades, if you look at the original 18 homes they have steel window frames steel doors and a lot of additional upgrades. The newer units use plastic. They do not want Ladera Drive extended. If they are going to have their own HOA to maintain the landscaping they should be their own tract. In regard to the drainage problems, many times they have stagnate water that doesn't drain off. 14. Mr. Neil Ludlam, 79-130 Ladera, stated he agreed with everything that had been stated. In addition, he thanked everyone for their help in winning the first "Quinterra Wars". His issue is covenants. This project is proposed to extend his street. When Quinterra was built out, no one was told there were covenants on the land. People who moved in were surprised to learn they could not park their RV. It is important to him that if this project is approved as proposed, they should be required to have as strong a covenant as they have on their street; especially in regard to RV's. In regard to elevations, the proposed garages seem to be so narrow you cannot get in or out of them. The garages should be built usable. Another issue is the details of the houses. The outside looks like the existing except the Windsor homes, but missed some of the significant points of the Quinterra architecture. The Windsor homes were a dramatic square zig-zag architecture. Almost Native American. There were no curves, or colonial treatments. Now, if you drive through the development you will see curved window treatments and rather astounding sudo-Colonial brass carriage lamps which does not go with the original American Indian motif the original designers constructed. He requested that if the street is built out, the builder should be required to follow the original American Indian architecture. The houses from Wildflower are n44.7 acceptable. He would not object to a crash gate for safety sake as long as it was aesthetic and RV were not visible. IF C:\My Documents\WPDOCS\PC3-28-20.wpd 10 Planning Commission Meeting March 28, 2000 15. Ms. Joan Kneuer, 79-120 Ladera Drive, stated she agreed with what had already been stated. Her issue is that she did check with the City before purchasing their home and were told a church was to be built and the street would not go through. When she saw the World Development sign going up she contacted the City and she was told that because they were not a part of the original Quinterra development, they could not be required to meet the Compatibility Ordinance requirements. The plans look nothing like the adjoining homes. She is against the road being constructed. If they want to be a private HOA, turn them around and let them gain access to their development from Adams Street. If they want to build here, they should use the original blueprints to be compatible with their neighborhood. 16. Mr. Tom Hanes, 79-180 Ladera, stated he too agrees with what has been stated and asked if the extension of Ladera Drive a dead end or attached to Adams Street. Chairman Kirk stated it is a cul- de-sac. Mr. Hanes asked if the construction trucks would come down Ladera Drive; if so can the construction entrance be moved. Senior Engineer Steve Speer stated staff would work with the developer to take the trucks down Adams Street. Mr. Hanes asked that if their drainage is to come into their existing retention basin, is the retention basin big enough. Staff stated it was. 17. Mr. Richard Santo, 79-095 Arbola Circle, stated he was concerned about the value of the property within Quinterra. Will these units hurt their values. 18. Mr. Jim Hanson, 79-130 Ladera Drive, stated he was present when the retention basin filled to about six feet in depth and it was open to all the children in the area. This is poor drainage and to add this tract's drainage will make it worse. The drainage should be looked at. 19. Mr. Bruce Mercy, 79-080 Ladera, stated they are proposing to use their entrance, their street, their flood control and drainage area, and are proposing to use their name, but yet they have no control over the size, elevations, etc., they are proposing to build because it is not a continuation of their product. What is it? It is a part of Quinterra and will be governed by those rules, it seems it is a contradiction to that. 20. Mr. Jim Snellenberger, representing World Development, statA4 8 that what they are proposing is that since this is a private street, private community they will place a gate at the entrance so the C:\My Documents\WPDOCS\PC3-28-20.wpd 11 0 Planning Commission Meeting March 28, 2000 homes will not even be seen. The existing homeowners will not be driving into this gated community. The values of the homes will be starting at $230,000 which is upper end for this community. 21. Mr. Neil Ludlam, 79-130 Ladera, stated that if it is to be a gated community, then do not make it a part of Quinterra. 22. Ms. Joan Kneuer, 79-120 Ladera Drive, stated the retention basin is owned by the City of La Quinta. What will happen when we get a six foot flood and a child drowns? Chairman Kirk stated staff would answer questions regarding the drainage later on. 23. Mr. Stitsworth stated this product, whether or not it is Wildflower or what, this home will be built all over the desert, and are compatible with what is being built throughout the entire Valley. Some of the people present are from the prior product. When Mr. Snellenberger built they were required to be compatible. In regard to the smaller unit, there is only one with a two car garage, and it is set back and not seen from the other homes. In his opinion, these homes will only increase the property values. 24. Commissioner Butler asked if the houses would start at $230,000. Mr. Stitworth stated yes. 25. Mr. John Kneuer, 79-120 Ladera, asked if it was impossible to have the tract come off Adams Street. 26. Ms. Karen Job, 79-100 Ladera, stated her concern was that she did not know there would be a gate, will there be signage and will she have to be concerned about the safety of the gate. They have children who could be hurt by this gate. 27. There being no further public comment, Chairman Kirk closed the public participation portion of the hearing and opened the hearing for Commission discussion. 28. Chairman Kirk asked staff regarding the compatibility issue. Planing Manager Christine di lorio explained that it was a new tract, not associated under the old tract number and therefore, under our Zoning Code there is a requirement that there be a review of the homes for architecture, but not compatibilitA Q 9 because it is not a part of the existing tract. A3 C:\My Documents\WPDOCS\PC3-28-20.wpd 12 Planning Commission Meeting March 28, 2000 29. Chairman Kirk asked staff to address the flood drainage issue and access off of Adams Street. Senior Engineer Steve Speer stated that in regard to the drainage, the retention basin for the Quinterra project accepts water from 40 acres and this tract is less than five acres. When the parcel map was prepared for the First School the land was divided into two parcels and the City asked the applicant of the parcel map to review what it would do to the retention basin if they added the drainage water from these homes, they indicated that during a 100 year storm, it would raise the level of the water six inches at the maximum. At that time, the City anticipated this project would have a public street draining to it and since it was publically funded for maintenance, the City determined they could do this. The applicant's change to a private street does create some opportunity to reconsider sending private water into a public retention basin. In regard to the depth of the retention basin, it is standard practice in the desert to use retention basins, with La Quinta having one of the more restrictive retention basin requirements, we size the basins to be five feet deep when the 100 year flood occurs. We allow a maximum slope of 3:1. This is how the City addresses the safety issues. The City realizes that any body of water does raise a potential for hazards to people. In regard to taking access off Adams Street, staff stated that if the traffic were to exit onto Adams Street, it would need to be moved away from the First School of the Desert access and mindful of the street entering into Quinterra. Staff indicated one area where access could be made onto Adams Street. It could create design problems as Adams Street is higher than the existing ground so the street would have to dive down rapidly to come down into the tract and avoid building up the pads any more than what is already proposed. Both stormwater and sewer drainage would tie into the existing line in Ladera Drive and/or create its own retention basin. 30. Commissioner Tyler stated that at the height of the original compatibility issue he was involved and it does not apply to every houses to be built in North La Quinta. It only applies to houses within a given tract. He too, shares the concern of added traffic, but how much traffic can come from ten houses. Streets were built for traffic and not intended as a playground for children. In regard to the compatibility, these houses are different than the ones that are existing, but the ones Mr. Snellenberger built are different than those built by Windsor. That is a natural progression and they are around the corner and not in plain site. 450 t144 CAMy Documents\WPDOCS\PC3-28-20.wpd 13 Planning Commission Meeting March 28, 2000 He was surprised to hear there would be private streets and a gate and he takes offense to new things being added during a public hearing by the developer. 31. Commissioner Robbins stated he too was appalled to see Wildflower plans submitted for this development and if the developer cannot take the time to put together a set of plans that are for a specific piece of property, they he does not want to waste his time reviewing it for approval. He then asked what the minimum lot size was for this area. Staff stated 7,200 square feet. Commissioner Robbins stated he doubted Lot 5 would meet that requirement as the cul-de-sac has been changed. Because they have private streets and the setback is measured from the property line, these houses will be closer to the street even with the 20 foot setback because the 20 feet is measured from a different place. If he were to approve the project, he would want whatever the setback is from the curb at the Quinterra tract to apply to this project so they are in fact an equivalent setback. If this property is going to get by without providing for its own drainage retention, then there should be some tradeoffs. Some of those trade offs, even though not bound by the compatibility requirements, if they are going to gain an extra lot because they are taking advantage of something that has taken place in Quinterra, then the trade offs are that they have to meet some additional compatibility requirements and more closely fit with the existing development. He understands the problem with elevation differences and how it would be difficult to come off Adams Street. He does not believe the ten lots create a great traffic issue. He too, does not like to have items added at the last moment. The gating should have been thought of earlier and presented as an option. 32. Community Development Director Jerry Herman, stated that taking access off Adams Street with the height differential, has the potential of raising the lots adjacent to Quinterra on the east to a pad elevation of three feet difference. These pads would be a minimum of three feet higher than those in Quinterra. Currently, they are only about one and a half foot different. 33. Chairman Kirk asked if these houses were reviewed by the Architecture and Landscape Review Committee (ALRC). Staff stated no as they were approved elevations under Wildflower and 451 the ALRC was reviewing them for design and not compatibility. 045 C:\My Documents\WPDOCS\PC3-28-20.wpd 14 Planning Commission Meeting March 28, 2000 34. Commissioner Butler stated he likes the Wildflower houses so he does not have an issue with the elevations, but has this ever been done in the City where a private community with ten lots and gated were created. Staff stated it has been done in PGA West by The Woodard Group and the Medalist units at the Norman Course. Commissioner Butler stated his concern is that here is an established community and all of a sudden within this community we put a gated community in the center of it and ignore some of the surrounding environment because it is a gated community; so therefore, the compatibility issue is not valid and the traffic generated from this is also mute because it is only ten lots. Is the Commission doing the right thing from a planning standpoint? 35. Commissioner Abels stated he agrees with Commissioner Butler and he understands the homeowners concern that the identify of the Quinterra tract will be continued. He also, is not too happy with the project. 36. Chairman Kirk stated the entire Commission is sensitive to the City Laws, the Zoning Code, General Plan, etc. and try not to be hap- hazard in regard to decision making issues, and the law in this instance states compatibility review should not apply. It appears however, that the intent of the Compatibility Ordinance does apply to this development. As stated by Commissioner Robbins, we may not be able to use compatibility review, at the same time this developer is looking for some favors of the existing development. They are looking for access, drainage, and even the name. Maybe we could use these issues to improve this development resolve some of the issues. The CC&R may be one issue whereby the developer could add the CC&R's to this development. Maybe the developer would want to prohibit any signs on the gate. These are suggestions that could be used to make it a better project. 37. Commissioner Abels stated he agreed that some of these issues could be resolved with the developer. 38. Commissioner Tyler stated that typically the citizens of La Quinta have a misconception of CC&R's. The CC&R's on any property, in essence, have no legal force and affect unless there is a HOA to enforce it. The existing Quinterra homeowners do not have an HOA and therefore, they are looking at a piece of paper that does not mean anything and you have to look to the City's regulation 1 Jr 2 CAMy Documents\WPDOCS\PC3-28-20.wpd 15 r ► 4 Planning Commission Meeting March 28, 2000 to have them enforced by the City. This small group will have an HOA who will enforce their CC&R's and may have more power to enforce the CC&R's than the rest of the community. 39. Chairman Kirk stated some suggestions have been made that could be negotiated at this time, or the applicant may want to ask for a continuance. Staff stated that they had found the square footage for Plans 1-4 and it was Mr. Snellenberger's first Quinterra project and the Plan 1 is 1968 square feet and there proposal at this time is 1,700 square feet and the compatibility review allows a fluctuation of ten percent. 40. Commissioner Robbins stated that if you have used the compatibility issue once to get to 1900 square feet from the original proposal, you would have to go back to the original house plans to determine the ten percent. Mr. Snellenberger stated the original was 2,025 square feet. He further stated the gate is an option he was offering and it did not have to be built. He would prefer to resolve the issues at this meeting rather than continue it. In regard to the garages, more than half of the houses are the side loaded garages which have a very large driveway so the parking issue is resolved. 41. Commissioner Tyler stated he was surprised to see the name Quinterra being used and asked if the name could be changed. Mr. Snellenberger stated it was not an issue to them. It was only to identify the location of the tract to draw people to the location. If they had a different name they would need signage and they did not want to go through that. 42. Commissioner Abels asked that the developer if the project could be called Quinterra II? Mr. Snellenberger stated it did not matter what it was called. The problem was to get the people back to the development. Commissioner Abels 'stated he thought the project should be continued to allow the developer time to resolve the issues raised. Mr. Snellenberger stated the issue was the sign. 43. Chairman Kirk stated signage was one issue, but it was not compatibility related as lot sizes, setbacks, drainage, access, etc. Mr. Snellenberger stated he could put a smaller house on the lot and have it set back further. They can put a public street in with the smaller house and sell it and make the same profit, but it is not r. what they want to do. 453 3 A7 C:\My Documents\WPDOCS\PC3-28-20.wpd 16 Planning Commission Meeting March 28, 2000 44. Commissioner Abels stated he is not in favor of continuing projects, but in this case there are too many issues to be resolved at this meeting. 45. It was moved and seconded by Commissioners Robbins/Abets to deny the project as submitted. 46. Chairman Kirk stated that as the developer has offered the Commission little choice. He asked the applicant if he would prefer the Commission vote on the denial motion or continue the project. Mr. Snellenberger stated he would prefer the continuance. 47. Commissioners Abels/Robbins withdrew their motion. 48. Discussion followed regarding meeting dates. Staff suggested the Commission stay with their regular meeting dates of April 1 1 th or 25th. 49. Chairman Kirk stated the issues for the developer to address were setbacks, unit sizes, garage doors and their location, name, gated or not, compatibility with the existing units, how the elevations are sequenced on the lots, and whether Lot B could be a retention basin. Mr. Snellenberger stated Lot B is used for a turn around area at the gate. 50. There being no further discussion, it was moved and seconded by Commissioners Abels/Tyler to continue this to April 11, 2000, with the developer addressing the following issues: a. House sequence on lots b. Retention area C. Garage doors d. Name e. Gated or not f. Compatibility g. Size of houses h. Setbacks i. Construction entrance j. Private vs. public street k. Drainage I. Lot sizes Unanimously approved. 454 A8 CAMy Documents\WPDOCS\PC3-28-20.wpd 17 Planning Commission Meeting March 28, 2000 VI. BUSINESS ITEMS: None VII. CORRESPONDENCE AND WRITTEN MATERIAL: None. VIII. COMMISSIONER ITEMS: A. Community Development Director Jerry Herman informed the Commission there would be two joint meetings with the City Council. One in April and one in September. Commissioners suggested May 9, 2000 and September 26, 2000, be submitted to the City Council for their consideration. B. Commissioner Tyler gave a report of the Council meeting of March 21, 2000. ►:�_11 relffl '1VLVi1_:1i•NIM There being no further business, it was moved and seconded by Commissioner Butler/Robbins to adjourn this regular meeting of the Planning Commission to the next regular meeting of the Planning Commission to be held April 11, 2000, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 9:09 P.M. on March 28, 2000. Respectfully submitted, BETTY J. SAWYER, Executive Secretary City of La Quinta, California 455 A9 CAMy Documents\WPDOCS\PC3-28-20.wpd 18 Planning Commission Meeting April 11, 2000 C. Condition #1: The use of this site all a in conformance with the approved exhibits co fined in Site Development Permit 2000-667, unles otherwise amended by the following conditions. a site plan expansion of Vons Supermarket is con ptually approved. The elevation of the expansion shall a submitted to the PC for approval. ROLL CALL: AYES: mmissioners Abels, Butler, Tyler, and Vice Chair an Robbins. NOES: None. ABSTAIN: None. ABSENT: Chairman Kirk. Vice Chairman recessep'the meeting at 8:47 p.m. and resumed the meeting at 8:53 p.m. 7 C. Continued - Environmental Assessment 99-382, Tentative Tract Map ----� 29624 Site Development Permit 99-675, a request of World Development for approval to subdivide 2.44 acres into ten single family residential lots, one street lot, three landscape lots, and approval of architectural and landscape plans for four prototype residential units. 1. Vice Chairman Robbins reopened the Public Hearing and asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. The applicant is proposing a unit size of 2,078 square feet of livable area for the smallest unit. Staff noted a change to Condition #7.B. and 36.B.1. to state that "for cul-de-sac bulbs, a standard similar in form to Riverside County Standard 800 should be used; Condition #32 typographical error that should say Tentative Parcel Map. 2. Vice Chairman Robbins asked if there were any questions of staff. Commissioner Butler asked about the minimum lot size. Staff noted it was 7,303 square feet. 3. Commissioner Tyler asked if Condition #1 1 would be modified to allow the temporary construction access off Adams Street. 4. Vice Chairman Robbins asked if sidewalks were proposed. Staff noted they would not be on a private street. Vice Chairman Robbins stated he did not like the idea of forcing people to walk in the streets and would like to see sidewalks required of ;;U 456 C:\My Documents\WPD0CS\PC4-1 l-20.wpd 9 o 5 Planning Commission Meeting April 11, 2000 developments. He noted the street width was decreased to 28 feet, and he assumes no parking would be allowed on the street. Street stated that was correct, additional parking would have to be provided on site and the applicant has proposed three car garages as well as the ability to park three cars in front of the garage spaces. 5. Commissioner Tyler asked if a condition should be added requiring the HOA to enforce the no parking on the street. Staff stated a condition would be added. 6. Vice Chairman Robbins asked if the Commission had any objection to reopening the public comment. There being no objection, Vice Chairman Robbins re -opened the Public Hearing. 7. Mr. Kim Job, 79-100 Ladera, stated he liked most of the proposed changes, but asked if the plans were still the Wildflower homes with the exception of the new Plan 1. Staff stated yes. Mr. Job stated the Wildflower homes are being advertised as selling for $170,000 and Mr. Snellenberger stated at the last meeting the homes would be sold at $230,000. He can not believe the houses can go from $170,000 to $230,000 with only the addition of a gate and being a.private community. 8. Mr. Tom Hanes 79-180 Ladera, stated he is glad to hear their comments were considered by the applicant. His only concern is that their home value included the cost of the retention basin. Now another developer with a completely different project does not have to supply his own retention basin. If he has to save costs, this is not a very nice way of doing it. 9. There being no further public comment, Vice Chairman Robbins closed the public participation portion of the hearing and opened the hearing for Commission discussion. 10. Commissioner Butler asked if the retention basin can be utilized by another developer. Senior Engineer Steve Speer stated the City has a duty to protect property from the 100 year storm. This retention basin is designed to have what is known as a foot of freeboard. That is when the 100 year storm is contained in the retention basin, there is still a foot of room to hold additional water. When the Parcel Map for the First School of the Desert 457 split this property, the City asked the engineers to look at whether or not the retention basin had the capacity to hold an additional 051. C:\My Documents\WPDOCS\PC4-1 1-20.wpd 10 Planning Commission Meeting April 11, 2000 four acres of drainage. The engineers confirmed it would increase the 100 year storm water surface elevation by six inches, so it is still protecting the homes at the 100 year storm level. The retention basin is maintained by the City through two funding sources: the Lighting and Landscaping District and the General Fund. Rather than create an additional retention basin for the City to maintain, staff found it appropriate to send the drainage from this development to this retention basin as it would only raise it 6 inches. 1 1 . Commissioner Butler asked if the water run off from Miles Avenue would also go into this basin. Staff stated yes. 12. Commissioner Tyler asked about the additional information he had just received. Staff stated a survey had been submitted and signed by residents in the community stating they supported the Desert Flower development based on the criteria contained in the survey. The survey was distributed by the developer and is being submitted for Commission review and information, as well as their proposed sign. Commissioner Tyler asked about the signature page that referred to the design for the project's east perimeter wall. Staff stated it referred to a condition that allows the developer the option of doing a retaining wall or adding two courses to the existing block wall depending upon what the neighbors were in favor of. The developer did contact each of the neighbors that are adjacent to this tract and explain that they have options. Mr. Stittsworth, representing World Development, stated they went out and met with the homeowners of Quinterra. They contacted 75 homes contacted and those that did not sign were people not home and they were unable to reach. Of all the signatures acquired, there was not a homeowner that did not agree with the project. The four signatures acquired tonight are homes abutting the project both on the north and east side. The other two were not home and one home had been sold and no one was home. 13. There being no further discussion, it was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2000-013 certifying a subsequent Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 99-382. 458 C:\My Documents\WPD0CS\PC4-1 l-20.wpd 11 �i5� 2 Planning Commission Meeting April 11, 2000 ROLL CALL: AYES: Commissioners Abels, Butler, Tyler, and Vice Chairman Robbins. NOES: None. ABSTAIN: None. ABSENT: Chairman Kirk. 14. It was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2000-014 recommending approval of Tentative Tract Map 29624, subject to the Findings and Conditions as amended: a. Condition 7.13.1.: "...similar to Riverside County Standard 800..." b. Condition 11: Add "except for temporary construction access." C. Condition 36.B.1.: "...similar to Riverside County Standard 800..." d. Condition #55: At locations where the proposed development shares a common property line where an existing wall encloses properties in an adjacent development, the applicant shall accomplish the Zoning Code required five foot minimum wall height in accordance with one of the following methods: a) If permission from the adjacent property owner is received, and the additional wall height can be structurally achieved, add additional course(s) of matching block to the existing wall. This alternative shall be rejected by the adjacent landowner before the utilizing the second alternative. b) If the adjacent property owner does not consent to the first alternative, the applicant shall achieve the five foot minimum wall height by constructing a new wall with matching block, as close as physically possible, adjacent to the existing wall, and fill the empty space between the two walls with pea gravel and slurry cap. The two walls shall be structurally bound together with tie rods. ROLL CALL: AYES: Commissioners Abels, Butler, Tyler, and Vice Chairman Robbins. NOES: None. ABSTAIN: None. ABSENT: Chairman Kirk. 15. It was moved and seconded by Commissioners Abels/Butler to adopt Planning Commission Resolution 2000-015 approving Site Development Permit 20000-675, subject to the Findings anA 5 9 Conditions as recommended. C:\My Documents\WPD0CS\PC4-11-20.wpd 12 053 53