Loading...
2000 05 16 CC� T v - 5 G� OF CALL TO ORDER Roll Call Council Members: PUBLIC COMMENT City Council Agendas are now Available on the City's Web Page @ www.la-quinta.org City Council Agenda CITY COUNCIL CHAMBER 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting May 16. 2000 - 2:00 P.M. Beginning Res. No. 2000-39 Ord. No. 343 Adolph, Henderson, Perkins, Sniff, Mayor Pena At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION PUBLIC EMPLOYMENT - CITY ATTORNEY - PURSUANT TO GOVERNMENT CODE SECTION 54957. 2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a), CVWD NOTE: TIME PERMITTING, THE CITY COUNCIL MAY CONDUCT CLOSED SESSION DISCUSSIONS DURING THE DINNER RECESS. ADDITIONALLY, IF THE CITY IS CONSIDERING ACQUISITION OF PROPERTY, PERSONS IDENTIFIED AS NEGOTIATING PARTIES ARE NOT INVITED INTO THE CLOSED SESSION MEETING. 001 RECONVENE AT 3:00 P.M. PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. CONFIRMATION OF AGENDA APPROVAL OF MINUTES MINUTES OF THE MEETING OF MAY 2, 2000. ANNOUNCEMENTS PRESENTATIONS - None WRITTEN CORRESPONDENCE 1. LETTER FROM WILLIAM M. MORROW REGARDING THE PROPOSED INTERSECTION OF CALLE CADIZ AND AVENIDA BERMUDAS CONSENT CALENDAR Note: Consent Calendar Items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED MAY 16, 2000. 2. TRANSMITTAL OF THE REVENUE AND EXPENDITURES REPORT DATED MARCH 31, 2000. 3. TRANSMITTAL OF THE TREASURER'S REPORT DATED MARCH 31, 2000. 4. APPROVAL OF AN APPROPRIATION FOR ECONOMIC DEVELOPMENT CONTRACT SERVICES AND LEGAL LITIGATION SERVICES. 5. ADOPTION OF A RESOLUTION REAFFIRMING THE CITY'S ADOPTION OF THE ANNUAL ASSESSMENT FOR C.S.A. 152, AUTHORIZING RIVERSIDE COUNTY TO CONTINUE TO LEVY ASSESSMENTS, AND INDEMNIFYING AND HOLDING THE COUNTY OF RIVERSIDE HARMLESS FOR LEVYING ASSESSMENTS ON CITY PARCELS UNDER C.S.A. 152. 6. APPROVAL OF SPECIFICATIONS AND AUTHORIZATION TO RECEIVE BIDS FOR THE CITY- WIDE LANDSCAPE MAINTENANCE CONTRACT. 0 0.., Page 2 7. APPROVAL OF A REQUEST BY THE COUNTY OF RIVERSIDE PLANNING COMMISSION, TO UTILIZE THE CITY COUNCIL CHAMBERS FOR PUBLIC HEARINGS TO BE HELD ON JUNE 21, AND AUGUST 23, 2000 FROM 8:00 A.M. TO 7:00 P.M. 8. APPROVAL OF A REQUEST BY THE RIVERSIDE COUNTY HEALTH SERVICES AGENCY REGIONAL ACCESS PROJECT TO UTILIZE THE CITY COUNCIL CHAMBERS FOR A FREE LA QUINTA IMMUNIZATION CLINIC ON JULY 12 AND AUGUST 9, 2000 FROM 10:00 A.M. TO 12:00 NOON AND FOR A TB RECHECK ON JULY 14 AND AUGUST 11, 2000 FROM 10:00 A.M. TO 10:30 A.M. 9. APPROVAL OF APPLICATION FOR SB-821 BICYCLE AND PEDESTRIAN PROGRAM GRANT FUNDS FOR INSTALLATION OF SIDEWALK ON DUNE PALMS ROAD NEAR LA QUINTA HIGH SCHOOL. 10. ADOPTION OF A RESOLUTION AUTHORIZING SUBMISSION OF A FUNDING REQUEST FORM TO THE DEPARTMENT OF CONSERVATION FOR BEVERAGE CONTAINER RECYCLING AND LITTER CLEANUP ACTIVITIES. 11 . ACCEPTANCE OF IMPROVEMENTS ASSOCIATED WITH TRACT 24890-3, THE CITRUS. 12. ACCEPTANCE OF IMPROVEMENTS ASSOCIATED WITH TRACT 24890-4, THE CITRUS. 13. APPROVAL OF CONTRACT CHANGE ORDER NO. 1 TO KORVE ENGINEERING IN AN AMOUNT NOT TO EXCEED $59,170 TO PROVIDE DESIGN SERVICES AND ASSESSMENT ENGINEERING TO SUPPORT PROPOSED UTILITY UNDER -GROUNDING ASSESSMENT DISTRICT. 14. APPROVAL OF A REQUEST FOR QUALIFICATIONS FOR THE CIVIC CENTER CAMPUS ARTWORK. 1 . CONSIDERATION OF FORMATION OF A MUSEUM EXPANSION COMMITTEE. A. MINUTE ORDER ACTION 2. CONSIDERATION OF AN ORDINANCE AMENDING TITLE 2, CHAPTER 2.75, SECTION 2.75.030 (MEMBERS) AND CHAPTER 2.95, SECTION 2.95.030 (MEMBERS) OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATIVE TO THE CULTURAL ARTS COMMISSION AND COMMUNITY SERVICES COMMISSION. A. WAIVE READING OF ORDINANCE IN FULL B. INTRODUCE ORDINANCE BY TITLE ONLY 3. CONSIDERATION OF APPOINTMENT TO THE COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT BOARD OF TRUSTEES. A. MINUTE ORDER ACTION 4. CONSIDERATION OF A RESOLUTION IN FAVOR OF AB-2742 - STATE GAS TAX, SUBVENTION SHIFT. A. RESOLUTION ACTION Page 3 CONSIDERATION OF THE PRELIMINARY ENGINEER'S REPORT FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 89-1 FOR FISCAL YEAR 2000/2001. A. MINUTE ORDER ACTION 6. CONSIDERATION OF TEMPORARY STREET AVENUE 54 AND AIRPORT BOULEVARD CONSTRUCTION, KSL A. MINUTE ORDER ACTION STUDY SESSION CLOSURE OF MADISON STREET BETWEEN TO ACCOMMODATE GOLF CART TUNNEL 1. DISCUSSION OF CITY MARKETING PLAN FOR FISCAL YEAR 2000-2001. REPORTS AND INFORMATIONAL IT 1. CVAG COMMITTEE REPORTS 2. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (HENDERSON) 3 C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 4. C.V. MOUNTAINS CONSERVANCY (SNIFF) 5. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (HENDERSON) 6. LEAGUE OF CALIFORNIA CITIES COMMITTEES 7. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY (HENDERSON) 8. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE (HENDERSON) 9. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION 10. RIVERSIDE COUNTY FREE LIBRARY SYSTEM ADVISORY COMMITTEE 1 1 . RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 12. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (PENA) 13. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) 14. MINUTES OF THE INVESTMENT ADVISORY BOARD MEETING OF APRIL 12, 2000. 15. MINUTES OF THE COMMUNITY SERVICES COMMISSION MEETINGS OF APRIL 10, AND APRIL 12, 2000. 16. MINUTES OF THE CULTURAL ARTS COMMISSION MEETING OF APRIL 13, AND APRIL 17, 2000. 17. MINUTES OF THE PLANNING COMMISSION FOR APRIL 11, AND APRIL 25, 2000. 18. MINUTES OF THE ARCHITECTURAL AND LANDSCAPE COMMITTEE FOR APRIL 5, 2000. DEPARTMENT REPORTS A. RESPONSE(S) TO PUBLIC COMMENTS. 2. CITY ATTORNEY 3. CITY CLERK A. REPORT ON UPCOMING EVENTS. 4. BUILDING AND SAFETY DIRECTOR A. DEPARTMENT REPORT FOR THE MONTH OF APRIL, 2000. 5. COMMUNITY DEVELOPMENT DIRECTOR A. DEPARTMENT REPORT FOR THE MONTH OF APRIL, 2000. 6. COMMUNITY SERVICES DIRECTOR A. DEPARTMENT REPORT FOR THE MONTH OF APRIL, 2000. 7. FINANCE DIRECTOR 004 Page 4 8. PUBLIC WORKS DIRECTOR A. DEPARTMENT REPORT FOR THE MONTH OF APRIL, 2000. 9. POLICE CHIEF A. DEPARTMENT REPORT FOR THE MONTH OF APRIL, 2000. 10. BATTALION CHIEF MAYOR AND COUNCIL MEMBERS' ITEMS DISCUSSION OF MEDIAN LANDSCAPING ON EISENHOWER DRIVE FROM WASHINGTON STREET TO COACHELLA DRIVE AND ON WASHINGTON STREET FROM AVENUE 48 SOUTH TO THE BRIDGE - COUNCIL MEMBER PERKINS. 2. DISCUSSION REGARDING THERMAL IMAGING DEVICE FOR THE FIRE DEPARTMENT - MAYOR PRO TEM SNIFF. RECESS TO REDEVELOPMENT AGENCY MEETING RECONVENE AT 7:00 P.M. PRESENTATIONS PUBLIC COMMENT This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. 1. CONTINUED PUBLIC HEARING ON TENTATIVE TRACT MAP 29624, A REQUEST FOR APPROVAL TO SUBDIVIDE 2.4 ACRES INTO TEN SINGLE FAMILY RESIDENTIAL LOTS ON A WESTERLY EXTENSION OF LADERA DRIVE LOCATED ON THE EAST SIDE OF ADAMS STREET, NORTH OF MILES AVENUE. APPLICANT: WORLD DEVELOPMENT A. RESOLUTION ACTION 2. PUBLIC HEARING ON TRACT 25389 (AMENDMENT NO. 2) TO APPROVE MODIFICATION OF CONDITION NO. 9 OF CITY COUNCIL RESOLUTION 91-115 TO ALLOW FOR ACCESS FOR LA QUINTA FAIRWAYS RESIDENT EGRESS AND "EMERGENCY ONLY" ON CALLE RONDO FROM CYPRESS POINT DRIVE. APPLICANT: LA QUINTA FAIRWAYS HOMEOWNER'S ASSOCIATION A. RESOLUTION ACTION 005 Page 5 3. PUBLIC HEARING ON SPECIFIC PLAN 97-029, AMENDMENT NO. 2 AND DEVELOPMENT AGREEMENT, AMENDMENT NO. 2 A REQUEST FOR APPROVAL TO MODIFY THE SIGN REGULATIONS, ALLOW CAR DISPLAY RACKS, AND OTHER MINOR CHANGES, AND APPROVAL OF AN AMENDMENT TO THE DEVELOPMENT AGREEMENT IN REGARD TO DEFINITIONS. APPLICANT: STAMKO DEVELOPMENT COMPANY A. RESOLUTION ACTION B. WAIVE THE READING IN FULL AND INTRODUCE AN ORDINANCE BY TITLE ONLY 4. PUBLIC HEARING ON SPECIFIC PLAN 2000-043, CONDITIONAL USE PERMIT 2000-049, AND ENVIRONMENTAL ASSESSMENT 2000-395 TO ALLOW A 72,950 SQUARE FOOT COMMERCIAL CENTER AT THE NORTHWEST CORNER OF WASHINGTON STREET AND HIGHWAY 111. APPLICANT: MADISON/P.T.M. LA QUINTA, L.L.C. A. RESOLUTION ACTION 5. CONTINUED PUBLIC HEARING ON GENERAL PLAN LAND USE ALTERNATIVES AND DISCUSSION OF THE POTENTIAL FOR A GOLF CART TRANSPORTATION PLAN WITHIN THE CITY AND POTENTIAL ANNEXATION AREAS. A. PROVIDE DIRECTION ADJOURNMENT DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, California, do hereby declare that the foregoing agenda for the City Council meeting of May 16, 2000 was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros., 78-630 Highway 1 1 1, on Friday, May 12, 2000. DATED: May 12, 2000 J GREEK, CMC/AAE City Clerk, City of La Quinta, California PUBLIC NOTICE The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. 000 Page 6 WRITTEN CORRESPONDENCE ITEM: CORPORATE OFFICES 41-665 BOARDWALK SUITE 214 PALM DESERT. CA 92211 PHONE (7601 776-4000 FAX (7601 776-4004 200� u. To: The City Council PU`UCW0 c/o The City of La Quinta From: William M. Morrow c/o The La Quinta Grill Date: May 1, 2000 Subject: The new proposed intersection of Calle Cadiz and Avenidas Bermudas (and two others) It has come to my attention that the current plans proposed to improve and beautify the above intersections(s), in my opinion are very unconventional and extremely dangerous. I have never seen intersections constructed as suggested due, I am sure, to the probable accidents they may cause. Per the enclosed plan, drawn by Stewart Woodard, I would like to suggest this more conventional approach. I believe the cost would be less, allow considerable more space for landscape, especially at the perimeters, where the increased landscaped areas can substantially improve the intersections, reduce the amount of signage by bunches, only two trees (minor) will be lost and most importantly be considerably safer for my patrons as well as everyone traveling these streets. 0od C , .' D i��i`���s+`�'��p�j'�'rJ•/�� 'Y'i`' t~�'� *k`y,�{i`E�g"yR ',: �` � ��~ • lL Mt W'm� '�� 1st. �' N��_ � r ,r.tK � r1 a � , ��� �`4y ;�My i 1 � '� �,��r �' • W a �� , '�^p�j3'.._ .. `^'t' rrL R 9S'.•��a„!k .� 1 � ',;'y ,ar�o-" ^tlw. i . 'J M � E " a ph { ✓'�'♦ ���xtSi a,Y.�✓�`u,���5.c 1� MiatP Y�j rl e91'.'.�i. 4_ � RY Ltd. �►= vt�1� i7�" 9v "�f' f 4w oP •G ,!Y"i{ q'P ri �� i�\ �LI:�Yi RS i�c'. f!�7 . ' Jf Y'4fAlE k"l• (R rt B' �`f4V. ;eJh hx'S T,&t 4 aCP Q" COUNCIL/RDA MEETING DATE: MAY 16, 2000 ITEM TITLE: Demand Register Dated May 16, 2000 RECOMMENDATION: Approve Demand Register Dated May 16, 2000 BACKGROUND: Prepaid Warrants: AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING 41005 - 410111 33,684.50 41012 - 410411 10,256.31 41042 - 410441 111,910.00 41045 - 410471 705.28 41048 - 41051) 23,146.90 Auto Mall Cks} 3,787.50 Wire Transfers} 49,510.57 P/R 4914 - 49891 87,925.35 P/R Tax Transfers} 24,045.43 CITY DEMANDS $1,130,388.13 Payable Warrants: 41052 - 411811 951,683.54 RDA DEMANDS 166,267.25 $1,296,655.38 $1,296,655.38 FISCAL IMPLICATIONS: Demand of Cash - City $1,130,388.13 1 - �� � 009 Falconer, Financb Director CITY OF LA QUINTA AUTO MALL BANK ACCOUNT TRANSACTIONS 3/8/00 - 4/5/00 CHECK # 1023 VOID 1024 VOID 1025 NICKERSON, DIERCKS & ASSOC $3,787.50 TOTAL TRANSACTIONS $3,787.50 010 2 CITY OF LA QUINTA BANK TRANSACTIONS 4/26/00 - 5/9/00 4/28/00 WIRE TRANSFER - DEFERRED COMP 4/2/00 WIRE TRANSFER - PERS 4/28/00 WIRE TRANSFER - CREDIT UNION 5/9/00 WIRE TRANSFER - RDA ESCROW $5,474.65 $12,597.10 $6,438.82 $25,000.00 TOTAL WIRE TRANSFERS OUT $49,510.57 Oil 3 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 4:15PM 05/09/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 41052 05/09/00 &01076 CRAIG C CYPHER 4.00 41053 05/09/00 &01077 JAMES E ELLIS SRVC 50.00 41054 05/09/00 &01078 MARIA E GASTELUM 15.00 41055 05/09/00 &01079 JAN LANE 50.00 41056 05/09/00 &01080 LUCKY POOL SERVICE 1.80 41057 05/09/00 &01081 RJT HOMES LLC 5351.15 41058 05/09/00 &01082 ROSSI PAINTING CO INC 50.00 41059 05/09/00 &01083 TDH DRYWALL 5.00 41060 05/09/00 &01084 LEON BENNETT 75.00 41061 05/09/00 &01085 JANETTE DE LA ROSA 75.00 41062 05/09/00 &01086 DAVID MILLER 527.67 41063 05/09/00 &01087 TOWERS LAND CO 19.93 41064 05/09/00 &01088 TRADITIONAL BUILDING CO 100.00 41065 05/09/00 AlRO01 A-1 RENTS 863.75 41066 05/09/00 ACE010 ACE HARDWARE 1372.66 41067 05/09/00 ALC050 BOB ALCALA 101.50 41068 05/09/00 AME200 AMERIPRIDE UNIFORM SVCS 105.67 41069 05/09/00 ASCO01 A & S COFFEE SERVICE 60.00 41070 05/09/00 ATT075 AT&T WIRELESS SERVICES 382.88 41071 05/09/00 AUT030 AUTOMATED TELECOM 924.44 41072 05/09/00 BAN065 BANK OF AMERICA ESCROW 14493.07 41073 05/09/00 BAN150 BANK OF NEW YORK 1500.00 41074 05/09/00 BE1050 R BEIN, W FROST & ASSOC 16158.20 41075 05/09/00 BER150 BERRYMAN & HENIGAR INC 2112.00 41076 05/09/00 BOG010 G BOGAN & ASSOC INC 212.80 41077 05/09/00 CAD010 CADET UNIFORM SUPPLY 597.46 41078 05/09/00 CAL175 CAL-SURV 1890.00 41079 05/09/00 CAT100 CATELLUS RESIDENTIAL 42358.09 41080 05/09/00 COM007 COMPAQ COMPUTER CORP 14776.84 41081 05/09/00 COM015 COMPUTER U LEARNING CENTR 637.50 41082 05/09/00 COO100 COOLEY CONSTRUCTION INC 1666.67 41083 05/09/00 COR010 CORONA CLAY COMPANY 1724.00 41084 05/09/00 COS050 COSTCO BUSINESS DELIVERY 633.32 41085 05/09/00 CPM100 CPM 46888.40 41086 05/09/00 DES051 DESERT SANDS UNIFIED SCHL 194.00 41087 05/09/00 DES065 DESERT TEMPS INC 8378.90 41088 05/09/00 DES200 DESERT REHAB SVC INC 1000.00 41089 05/09/00 DIE050 DIETERICH POST 38122.07 41090 05/09/00 DOU010 DOUBLE PRINTS 1 HR PHOTO 26.96 41091 05/09/00 EVA050 DAVID EVANS & ASSOC INC 9487.74 41092 05/09/00 FAL050 JOHN FALCONER 631.95 41093 05/09/00 FOU100 FOUNDATION FOR RETARDED 1000.00 41094 05/09/00 GAR005 GARNER IMPLEMENT CO 53.02 41095 05/09/00 GE0010 GEORGE'S GOODYEAR 199.70 41096 05/09/00 HOA010 HUGH HOARD INC 70.00 41097 05/09/00 HOF100 HOFFMASTER 174.75 41098 05/09/00 HOL030 HOLMES & NARVER INC 19603.93 01 -2- E ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 4:15PM 05/09/00 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 41099 05/09/00 HOM030 HOME DEPOT 81.37 41100 05/09/00 HON050 DAWN C HONEYWELL 11255.50 41101 05/09/00 H00050 FAYE HOOPER 100.00 41102 05/09/00 IMPO10 IMPERIAL IRRIGATION DIST 7621.06 41103 05/09/00 IMP100 IMPACT SCIENCES INC 11830.00 41104 05/09/00 IND030 INDIO SHOE STORE INC 191.74 41105 05/09/00 INF030 INFORMATION RESOURCES 125.00 41106 05/09/00 INT013 INTERNATIONAL CITY/COUNTY 765.00 41107 05/09/00 INT018 INTERNATIONAL PERSONNEL 168.00 41108 05/09/00 JOB020 JOBS AVAILABLE INC 307.28 41109 05/09/00 JPRO10 JP REPROGRAPHICS 1941.49 41110 05/09/00 KEL010 KELLY SERVICES INC 4049.60 41111 05/09/00 KIN100 KINER/GOODSELL ADVERTISNG 3400.00 41112 05/09/00 KUN100 MARNI KUNSMAN 65.37 41113 05/09/00 LIT200 LITTLE TYKES COMMERCIAL 526.62 41114 05/09/00 L00010 LOCK SHOP INC 284.82 41115 05/09/00 LOG020 MARK LOGAN LANDSCAPE INC 816.67 41116 05/09/00 LQV010 LA QUINTA VOLUN FIRE PGA 57.33 41117 05/09/00 LUC050 LUCENT TECHNOLOGIES 529.44 41118 05/09/00 LUN050 LUNDEEN PACIFIC CORP 35875.05 41119 05/09/00 MCC100 MC CALLUM THEATRE INST 2215.00 41120 05/09/00 MICO10 MICRO AGE 4684.76 41121 05/09/00 MOM100 MOM'S GAS STATION 820.51 41122 05/09/00 MUS050 MUSICIANS OUTLET 30.97 41123 05/09/00 NAD100 JACK NADEL INC 230.48 41124 05/09/00 NAT015 NATIONAL COUNCIL ON AGING 125.00 41125 05/09/00 NAW010 RON NAWROCKI 2400.00 41126 05/09/00 NET100 NETWORK SOLUTIONS INC 35.00 41127 05/09/00 NIC101 NICKERSON & ASSOCIATES 9476.93 41128 05/09/00 OUT100 OUTDOOR SERVICES INC 100.00 41129 05/09/00 PAL010 PALM SPRINGS DESERT RESRT 90750.00 41130 05/09/00 PAR200 PARK WEST LANDSCAPE INC 18575.14 41131 05/09/00 PRE005 PREMIERE PROPERTY SERVICE 250.00 41132 05/09/00 PRE015 THE PRESS -ENTERPRISE CO 128.45 41133 05/09/00 PRI020 THE PRINTING PLACE 1522.51 41134 05/09/00 PR0050 PROCUREMENT PUBLICATIONS 17.70 41135 05/09/00 PUE050 MARIA L PUENTE 52.85 41136 05/09/00 RAN040 RANDAL'S PLUMBING 58.00 41137 05/09/00 RAS020 RASA - ERIC NELSON 1680.00 41138 05/09/00 RIE200 PAT RIENSCHE 392.70 41139 05/09/00 RIV083 RIV CNTY INFORMATION 420.00 41140 05/09/00 RIV100 RIVERSIDE COUNTY SHERIFFS 231078.32 41141 05/09/00 RIV106 RIV CNTY SHERIFF TECHNICL 6853.00 41142 05/09/00 RIV152 RIV COUNTY TRANSPORTATION 98.89 41143 05/09/00 ROB100 ROBINS NEST FLORAL EXPRES 12.00 41144 05/09/00 ROS010 ROSENOW SPEVACEK GROUP 37376.86 41145 05/09/00 RUT050 RUTAN & TUCKER 34562.17 41146 05/09/00 SAX100 SAXON ENGINEERING SERVICE 805.00 41147 05/09/00 SEC050 SECURITY LINK/AMERITECH 243.26 013 5 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 4:15PM 05/09/00 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 41148 05/09/00 SHAO10 SHADOW PALMS GARDENING 150.00 41149 05/09/00 SIM025 SIMON MOTORS INC 792.28 41150 05/09/00 SMA010 SMART & FINAL 211.69 41151 05/09/00 SMI010 MARILYN SMITH 39.10 41152 05/09/00 SMO010 DONNALDA SMOLENS 336.25 41153 05/09/00 SOCO10 THE SOCO GROUP INC 69.25 41154 05/09/00 SOU007 SOUTHWEST NETWORKS, INC 10911.22 41155 05/09/00 SOU010 SOUTHERN CALIF GAS CO 494.77 41156 05/09/00 SPRO10 SPRINT 739.61 41157 05/09/00 STA020 STANDARD REGISTER 601.98 41158 05/09/00 STA045 STAN'S AUTO TECH 522.31 41159 05/09/00 STA050 STAPLES 175.02 41160 05/09/00 SUN075 SUNLINE TRANSIT AGENCY 418.00 41161 05/09/00 TER100 TERRA NOVA PLANNING & 26692.85 41162 05/09/00 TOP010 TOPS'N BARRICADES INC 5263.04 41163 05/09/00 TRA020 TRANSAMERICA INTELLITECH 140.74 41164 05/09/00 TTI100 TTI NATIONAL INC 7.98 41165 05/09/00 ULT100 ULTIMATE INTERNET ACC INC 20.00 41166 05/09/00 UNIO04 UNITED STATES POSTAL SVC 3000.00 41167 05/09/00 USO100 US OFFICE PRODUCTS 3023.72 41168 05/09/00 USPO10 U S POSTMASTER 1120.00 41169 05/09/00 UUN100 UUNET 1000.00 41170 05/09/00 VAN020 DENNIS VAN BUSKIRK 224.00 41171 05/09/00 VIL200 VILLAGE PARK ANIMAL HOSP 150.00 41172 05/09/00 VIP100 V I PEOPLE INC 939.90 41173 05/09/00 VON010 VON'S C/O SAFEWAY INC 15.98 41174 05/09/00 WAL010 WAL MART STORES INC 386.85 41175 05/09/00 WES009 WEST COAST TRANSPORTATION 1260.00 41176 05/09/00 WIN010 WINSTON TIRES 222.83 41177 05/09/00 WRI050 ROBERT S WRIGHT 127.00 41178 05/09/00 XER010 XEROX CORPORATION 1251.72 41179 05/09/00 YEA100 E.L. YEAGER CONST CO INC 130437.64 41180 05/09/00 YEL100 YELLOW FREIGHT SYS INC 75.00 41181 05/09/00 ZUR050 ZUMAR INDUSTRIES ING 1149.15 CHECK TOTAL 951,683.54 014 N m m 0 0 z m o Ln.-i o w o H .-+ 0 Ln N .ti 0 Ln N .� o m F H O Ln N N .-� 0 0 i .n E4 H .i 0 Ln E+ .+ 0 Ln F to 0 Ln H m 0 to F CD OD 0 0 0Ln E4 N a a N `i In [y `LW E O F O d O O O O O Ln O O O Ln O m r1 r1 d 01 N O� .-1 0 O O O O O LO O O Ln r 0 O in r � t0 d N CD CM N O� d i+ � a 0 d O 0 0 O 0 O o m d �Waj yyw m .i Ln n O o o O 0 o ~ 0 0 r 0 0 O r p>7 p w U H a U M a U H a > 9 O O to W W Pia U H U H a W W m F" a w O H H m m rn w w a� m w H H w a a a oon a w a s a a w w wy w w H m a w , a m d of m 0 0 O OLn N �-4 co O In d N N �y�' t0 a m OD m V O O 0 O 0 a 1 a 0 O o w F a w O O o O O o O O O O 0 0 O O O 0 O O 0 o 0 O O 0 O O 0 1n O 0 0 O N r tD to .PA to H .y N N to rl 1 to�0 O p U O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O U � H O ri 0 .-1 .� O �-i H O ei 0 .-1 O O ri rl O ei O •i O e-1 O rl O N rl N O a J U Z. H U a Ln w E 04 uEa .WH7 7 �8 U U a .a7 .W7 En 2 E as a caq H a a d O U 0 w m w sC e>c+ u x s Q z a H H o a i. o > tO r m 01 O .-+ N N Pl d m h In m O r- t0 to m ao p N El r O r o r 0 r 0 m 0 m co 0 0 O O m 0 O ao 0 O 0 O 0 O 0 0u O O U H 4 U O a O to O w O a O m o a w 0 as a to as m m O ON m N m m m d m in m w m n m m m m m o 0 14 0 N 0 m 0 d 0 1n 0 0 0 n 0 m 0 m 0. 0 r1 N .i m d r .4 2 rt rt �4 .q rt .4 1-41 ri 11 .i 14 rl rr 0 0 0 0 N x m m m m m m m m m m m m m m m m m m m m m m m m m m 0 w O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 o 0 0 W aM PG F E F H E N E H E E H H H E H E E F H E N E H H E E N rl E 1 0 1D (sj m O m m d m 1n N N l0 N m d lD O N e-1 O d O n O n F. O rl 1D m 10 m d m N N O rl m m r/ e-1 rl a a r m o in 1D m o n r a o ri �Di 0 0 U H �-+ H a a [pia �p�ay [play Epa� H W a Pa9 a P07 a `Zi a m u� m m m m Vl m m m m (7! m V] m m V] m 1n m m m dl a a a pa a w w u w Ln H q a w co m O 1 to m n O O n d -0 ID O m -0Id m -0 D n n m m m -0 u It d to m m w m 'D 1n qv Z r d - - rl i e r - i H i y . w w w w w ,, w 0 w w W 4D a a w w w a �o w a o 0 o r n n r n v, r n 1n r en m n n r n n r m o 0 0 0 O O O d d N d d N d d N d d N d d d d d d N O O O o O O O m m m m m m m m m m m m m m m m m m m O O O O .i 10 in m m m m m m m m m m m m m m m m m m m m m m m Z N rl -A - O O O O O O O O O O O O O O O O O O O O O O O 0 d o 1D m r m n m n d r m r m n d r m r m r d r m r d r d r d n d r d r m r m n m r d r r n r n r n r p o o in 1n 1n Ln ui ui in in in in in in 1n in n 1n in in in in in O O O d d d d d d d d d d d d d d d d d d d d m m m m u ri a o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O U O z m H O q o .a In M Ol o H n� O1 � Z O w r m rl O O O O 0 0 O O o O o O O O O O 0 o O O O O 0 L �J .7 m m O rl .4 .-1 ri .-1 .-1 .-4 .-I-4 .-4 r1 .4 -4 .ti .-4 .-4 .-1 .-I .1 .ti , r/ rl O D+ O O O O O O O O O O 0 O O O O O O O O O O O O O O O 0 I[1 ('1 O r I -I d m OI O .I N Pl d IL1 to t0 tD rl rl rl ed rl �� N N N N N N N Q e-1 'i '-I ''1 rl N 'i I-i rl rl rl •i 2 O O N O to W v1 m m m m m m m m 1L1 m m o 0 0 0 0 O W F O O O O O O O O O O O O O O E 4 In to to m In In In In to In In In In In to to to m E H E H H E H E E E H H E H H E H H a a N N ri N O N nO Ol rl mIn N d m r O O O O rn EI E r d Ill t'1 Ii O N 1! N O 1'1 m N O O I[7 r O m O In 0 .-4 r Ill m ul m O m (n d i. O W O Ill Ill ID m N r 01 d to .i OI O N N m rl rl r4 N d N d Ln d r, In a rl rl tD O r O m d r O O tD Ill ID O m d O 11 O N r O O to m E N a O OI O to t1 rl .-I In a E .v1-,I E ID N z 13 z z w° F a �i a a a a a w w H w o a H H 8 E 8 8 W 8 `� a s H 8 0 ai 8 6 u u u u u a u u u �a a a tD d d m o o w r IU.1 o m m r - d o m es to rn o o o 0 m m r r N o •4 o 0 o o I w r Ol .-1 r1 In In Ill d d O O 4m N Pl m m to r r r In m In m to d m n O r1 H H tD of Pl (n d w w tD m N N N 1 Ill O O o H Z .-I O to to O r r r N d d of O N N r O ID W m to N N N N r1 .-I O O O ID c o ti a W w a t o w a O O N d d O O O O O O O O N O N N r O O Ol t'1 N m tD tD tD t0 to to lD to O rn rn In O O t/l IO ID m IO tD b IO ID w o ul O In N In r1 r1 0l O DI r1 to ul In In ul In ul DI r m In Ol '& O o O O O O N t1 m m In Pl rn O O O O o [y r r W W tD r IO IO w w to to to ID tD to to tD N N r I'1 m m m m m m m r •-1 COOD N N In O O Ln In m In m m In to m In In m m Ill Q t1 t1 N N m rl -1 .-I e-4 rl e-I ri .-1 to ei tD W d U U rl .-1 .-4 I-4 �4 14 .-I e-1 .4 r1 y O O O O O O o O o o o O O O o O O O O O U �1j-I �jMy �jH �jH 0 `� > R: C: iL i5 pi iO pi W p4 ryW� W O O m m m m f7 8 a4 Q� w w w w a w w w a ~ o a s w rpW E . O 0 P4 a a a a c o 3 3 >+ OI H H 3 3 3 3 Q Q H M a o w w w �a3 � s9 w�a �a�a�n w w ", �M w µz� °m �a �a .t �a IHC �a a It ac a lid . Q > o o o O o .-I In m to to O o o to O O o o In o o o r r r r m m m tD In In n In Q >. O O Oa N NOn O O O O O O O O u 4 4 a 4 a a 4 w m m m km 9 r m M o r rl ri O 7 O OI O \ d WI n m O� O I N r1 d In to N m d m w r m N N N P1 rf Pf 1'1 Pf t'1 f�1 rl rl H rl rl rl rl rl ed rl e-1 rl e-1 rl rl rl rl Ifl VV In Ill In In In m m m m m m m m m m 0 0 0 a 0 0 In O W H O O O O O O O O O O O O O O O O U' In In In m m In m m In In In In o m to to Ifl I!1 Ifl N F E H H H H H H H H F H E E H E H H H H H H a a N i O O O O O -4 O O IO t•1 m O% W "1 O 01 ID O N rl In O In H H O O O O O O d O1 01 O In O m o w m N IO n n n OI m d w N O m w w m m m O m r n m rl N d .-1 m I+1 d N 01 In d In N w r In N m Ln N N H N m N I O d H H d O o IO O M d o m d o o m N N r o 4 m rl .-I 01 co In r N N d N m on H UI iL H H y W R z w 0 as ec ec eu ag W a FA' U O O 2 O O O O O O H O O oo p£. z �pfpp H q ?.- % Z W Z PLI W x P. z x O 6 O V Z pa m H H H H H H H H M W m a a a a H 5 p 5 O 5 5 to U U E U U H W W O m d rl OI m o to m m H q a 01 N rt rt 'a I W In N ID d N N N N H H N H e-I r1 rl rl rl In O d rl ' q d H q H O O O 0 d d d d d d d d d rl O O O O 0 H z q .-1 .-I .a .-I d d d d d d d d d N N d d d d d a w a a r In In n 0 r 0 In n m N m In O o o O 0 o O 0 o O 0 0 O O 0 0 0 o 0 0 O O O 0 0 o o 0 0 o n Ic O 0 o O O 0 0 o 0 o 0 0 O 0 o N 0+ In Z o o N o+In 0 N 0 0 rnIn 0 N o o Io N n In rl n a �o r r .+ Io r r r �c P1 n n -+ -+ �c In - d f� o r .+ Ia d r r '+ is m to d In In rn o m rr (on o Io mN n m H o ut In o m m m rl P1 In -m o n m In In o m In m o �o N o O, U In d rl O rl In d rl O rl m-N d rl O rl In d rl O rl o N rl O rl In m rl O rl In m rl O rl In m rl O rl In ri O rl In rl H O O rl rl In rl O rl rl rl O O rl rl rl O d rl O d rl O rl rl ei rl O O rl rl N r-1 O rl ti rl O rl N rl O rl N H °� H lz-Iz'I H a a a a a a a a a a a a a a a a a a a H o o o a H o ILpny� U' yH U' H W Do H W yH Uto pill9a .a w a w w w w w w w w w °al �f a a a a 9 99 9� 9�a 9� 01 u z p p O �I U H o o rl W o In ryr;I W o In .yy� W o In prl W 0 rl oI O o .q oqq �I o rf oq Ii o . oq IC o r ooQ a o o r ri ooQ qOq 4 6 o .-I qOq 4 o o .i . O po IC In n IC o 0 IL' n O r n O O O r O r 0 - In rl a', U P9 R1 P4 PO RI U U U U U U U U U U U U U U U U U 10 01 rl r m m m C4 N N N N N N N In .1 m H ri .J 1-1 14 d d d d 0 0 o+ In o w N 1f w c� a U CI In 0 n H m 0 In H m 0 n H In 0 In H In 0 In H In 0 In H In 0 In H In 0 m H In 0 n H In 0 0 H m 0 n H .+ 0 In H In 0 In E H 0 In H .+ 0 In H .-q 0 In H 0 v1 H O In H O In H o In H 0 n H 0 In E+ H m H `Z• O In r m r �D to to O O d N N r d O O O o r O 19 r -0 m N m N O r . 0 LL'I W! In m r d .w d O d m m O O d to O O O m O O m m O 19 In 01 O d N m d N O m N 01 m m r rf m .d H u1 r r d N O m O m m m .�I W0 H N N N c H to m .N-1 m N r in m N on I LO m 1D t .. O , m to o z 0 Ip m w O v w IU-I l�[Hy aopc KO. �i W w x H a m m m a a w m a W ID �+ a .CLu'� � in O M ai H 5 � a S S Pr S d O m H f= 2 H w H H w M S 0 N S 1-1 N a H Sy7 H r�V��i, H U H �U., H U H U H U H U H 1QU��G, H U 1 m w w Im w ,'� a m a m w w w DMA J w m C w 7 d. O� u u O���. u u U u u O u u H H p I q H ai w N O O I N O 01 N O 01 0 N O 01 0 N O O 0 r O O 0 r 0 O to r O1 In 7' I N N I %D W N m N N m N N m N N m N N m N N m m m m 01 m m 0 m m m m q H N � Z In In m v7 01 r m0 r r 0H r m W co m 01 01 O o 0 O In In In In In In In In In In In v7 In In In In In In O a w w I °° x o w a' N m In r1 !n In r m 1n N O m N 0 m m m rq m O m m m O O O O O O 0 0 0 o d m In d m 1n d m In d m In d m In d m In d m In d m In d m In Z 0) O lD N 0) O �D 0 e4 N ID m O r m m O r m m O r m m O r m m O r m m O r m .-I O r .-I M 0 to In r m %D e-4 m . m m 1n O In N In O In H In O In H In 0 In H In O In H In O In H In O In H In 0 In H In O 0 .-I O U 0 N In lD In N In N .i In H H In .-1 .i In .-I H In '-I 0 ./ In ed 0 H In r-4 O H rl m d 0 .-I in N H O H In N ei O H In d 0 o .-I O N 0 H In m H O H m •d H O .-I in N 0 H In m H O 14 In N H O H In H 0 H O N 0 O .-i U M m O O DI z H z o H Dp`J�; O U a w p U) a w q CO a w q Ui a w q m a w q O z a w q W a w q m M a H ') w H k, 'jH� R U H U H U. H U H U H U H U H U H U H a r7 a H u u z w z as z w z w w z w z w w w m m w m w m w PH w m w m a ri) H 8 - 8 88 8 8 8 8 8 8 8 8 8 8 8 8 a o 0 0 o o 0 a In o 0 0 0 0 0 In 0 O In 0 p In 0 0 o 0 0 In 0 0 o 0 0 m 0 0 o .-+ In 0 .+ In 0 In w 0 In w 0 In w 0 In w 0 m w 0 o w 0 In w 0 In w 0 In o 0 19 i I . d O .-1 m d rl r d .-1 m d rl m d rl o N o 1n rl m . N r1 m N m N d In rl n 1n rl 10 In r1 n m In to rl rl O O 2 CA O p tD p] C7 �y 'U�U-1 H O E O Ln H O n H COO n E COO H O to E O L H O E m O Ln H m O Ln E m O Ln E 1n O E 1n O E4 m O to Ei m O Ln E m O to E1 m m O O L to E1 H a N •"� a E-1 '[a .-4 10 4 �4 10 d 0 O O N m 1D m O O O O O m 1D 1n m O O m 10 m m r N 10 d 10 O 19 N CO F. d N rf 1n 1D O 1D d 1n 1n 1n O Ln �n O O N N r m O m �-1 N r1 w O O N r N a rn OD '^ o O o m N w N O d n r 1n m U O o O N 0 rl O H m .Ni rmi E ; d a O 1D of bpi O M [per Z. [per H Z H Q go2 O Val pp77 O W H N W H H W � i4 U a tp u W u t0 U bl H u A E D a s o W �, a a `' a4 a v) U U U u U U W a r7 E U u a W a W a W E H FA H W A i p a W m m m m m 10 m M m n -0 m rf 10 r1 m M m 1D N m m 1n 1n d d 1..i O C] H H rf z 1n rf 1n r1 In r� 1n ri 1fl LO rt N In m r d r r1 O r r1 O r r7 O m m m O O H a w i z pq P4 d m 1n d m 1n d m 1n d m 1n d m 1n 0 O O O O O 0 O O O 0 O O O O O O O O O O O O O m d 10 m d 1D m d 10 IMM d d 10 1D ,•� 1n O m 1n O m 1n O o 1n O m ,n O 1n ,•+ 10 13 1n - 1n m m O r m O U)10 m O 1n O 1D r n 1D .n 10 10 m •"1 0 1% m 10 • m � m (A N10 1p D 0 .� N n 0 4 m m m N m m l0 O m 10 m r W n n N O 1n 0 In 0 1n 0 0 1n v1 U a' O O O O O O O O 00 O O O O 1n O 1n O 1n O O 1n 1n y M M H W M z H °v �y p p p o U 0 U 0 U aH Izi H M H V] (0 M .a w -a Rai W W W Q CQi a 1„ 1 ►� a W W W � E a p m o vi A 6Fcc w o y 0 vi o w A o a a a o H> c 0 o o H o w ti a w rw.a 1 8 r Of.O m 0 O p >4 1n 10 O ,n w O in 10 O 1n 10 O 1n W O o 0 N 0 1n O 0 .ti O 0 1n O 0 1n O 0 1n O 0 1n Oa 0 0 1n 8 paG 1n 8 1n 8 ppGC o 0 0 0 p pp ICU m G1 p o o A A O W W W W W Doc U' u 12 1 0 O .'-1 0N t�1 O . N P '010 0 n m 00 r N 11 V In ID H�T.10-, 0 0 m o n x Ln m m m .4 co m o in m 1n o in m to m m o m m m m in o w 0 0 O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O co in m in m in to u1 m m m m u1 %n in p in Ln m p p in in m a s H EE EE Hp E+ E E H E H E H E H E H E4 HE-4 H H N O O O vl m n O O O O O O O .-1 N m u1 0 a1 O 0 0 O m H H �n in O n D1 rt O ul O O O O u1 �[1 O W r1 .-I t�1 n O u'1 O `Z v v o v o o o m .� ao 1D .v o Lno n o m n n o m m n n O m o N n O m -v m v o Ln m m n m a 01 1D O Q01 vl N Ln v m m v N N r1 D o w �► m In n N xz � m Ln t-i H ti yZp W z H a N C9 a m O M w ° ."+ a w ac m a a a to a c s H w w a w w F F 4 a U O a a a a a a a a a a a a a a a a H H O a 1n O O O O O O O O o O O O O O O O Ll O O QD N N N N N N N aaN N N �(N¢� ANa'' N N N N A ~ z O O N N %D { £ F a w w a o w W v v o o O O o O O O O O O O O O O O o O o N 01 1D 0 O O O O O o O O O O O O O O O O O O O o n i N o O O O O O O O O O O O O O O o O O O o �-/ 10 1D LD n 1D n 1D � '-1 n N n n . -� N v1 m m lD 1D rl N vl m m lD l0 vt .-i N O O O vl O u5 v, O o O o .-1 O ri O O O o .y o .d O O O Q �fl ul m N m .� O� 0� 01 O 01 01 .-1 d• 01 0� 01 D1 01 01 .-1 N U 4 O O O O O O O O o v v v v O O O v a v v O O O v1 v1 .-1 .-1 v .-/ .-1 v v N N N N rl v v N N N N v .-1 e-1 U a a N a a as a 8 8 WO H M m pFC �waF., w �Wa7 pyyC pyyC CZzC CZzC 5zzC EZzC PC tyy� pzzC x ,pyyC zzx OyyC x xS pyyq O W 4 O O O C9O w £ 3 3 3 3 3 3 3 3 3 3 3 3 a O Q O 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 40 2 f z m x x c o c c a c o❑ o❑ c a a o ca c w L o o o O O O O O o O O o O o O o O O o O o 0 0 0 7 o m m to to v1 Lo v, m 1n m in in m Lo m in m L) o o l w a O z z z z z x o z z z z x z z z o 0 a u U 0z s m x z m °m z z m z x z cOc °x m m tOc m g 13 p l .-1 N N N r1 N V' N u1 N tD N r N ❑ N r a In 10 ri 0 0 rl r 10 `i O N a} to rl co tD rl M ID rl 01 N m a 0 r ei OI V O O 01 O Ill O a N m w a � F r1 O m1n E e-I O E H O m E I-i O In F r1 O m E �-1 O m F e-1 O m H rl O m E ul O Ill E m O m E D) O Ill E m O mm H ri O PH m O 1 m O to CD O ul PE-4 'i O Ill EI u1 O ul H m O ul E1 to O Ill H 1 r1 Elr r m rf V of r W N .-1 .-I N O O n CD r O7 O O O O O O m N I� o £ m r Nr4 V Ill r1 N N N r O rf N N co m.� N H It to V r 0 01-41 v' r O " to O O to In mN inIll Ot N .-I to r OD to .-I r O M a It 0 0 to 0 o o v r o o 0 0 0 0 o 0 .-i r o In co r H CA 1.4 u in Ln m 14 � O U W\ to U H[y [Q�tj rj O [� O IO W Pq H E a a a a• w H $ pq a H O D W �a a W W �aI U �aI U �i W �aI U Ha W �a U �a W day U �yg7� > .�� > [Ny IC a O w w ca w w w w w w w w w w w w w w ca ul w ❑ RC H H n. ❑ H H a W Z v! O O H� ap v] 5 O uJ a O 1pyG w P O w O O m O O m O w O 0 0 a O w v N O v ri In O 0 H In O r1 r1 mrl O ul O d' O O v� to m to tD 0to •i 001 tD o 'i ❑ > > > > > > > > In In O In In to tD In tD UD ID In H a w w 1 w a 0 � w a O O O 0 'i to N r1 0 rt tp w t0 10 w O .-1 t0 N r1 w to w tD O O O rt ul u1 rt ul ul n 0 ul O O O O O O n N co r N O O O O O O O m O m O O O Z r N tD r1 r N tD d r N tD -0 r N to It r N t0 -0 r N t0 -0 r N tD -0 r N 10 V r N to N DI O t0 vo (l O tD O Ol 0 tD t0 H t0 N O r1 b N O r/ O r rl rl O r v' rl O tD -0 0 - t0 N rl O r v' rl V t0 v' U ul v' O In V O In V O In v' O In O n O In O ul V O O N O t0 t0 O ul t0 O co t0 O O O O O O O In O .i In O O O O O O O O O 14 lHn H O �i H vE'i H vi H ❑ aFi H �D H aHi H vEi H lHn H vEi H oHi H vEi H Z a W rl O Z O H ❑ SL O H ❑ Z O H Z O H ❑ Z. O H ❑ T.. O H ❑ 2 O H ❑ Z O H ❑ Z O M ❑ Z O H O Z. O H ❑ Z O H u Z H U Z H SUC E) pV�J U rTi O W z LO W RC C9 pHpGG U' pH�t+ p1 ryHpC; C9 pHG C9 pHpyfi t7 H U' pHpGG U' pHpC; C9 pHp,� C9 pHpGG U' pNpC� V' aHy Uw U �y t'I DD E % R'i a I W (a{q E H D'I H D'I H Di H w P4 H DC, H w H D4 H a M P. H w D4 H D4 H D4 H W U c' W U to O of O vi Z O F O Z O H I� a H H H H H H H H H H H H o o03 K�tI fG w 0a0000000000 1-1 .-4 H rl rl r1 1-1 ..I � 00 O 0 00 r1 M 0 In 'i 0 '4 002 N O U U H h1 ! O O O p0, a p0, £ O O H O H O H WO a .p-�I .p4 a pO ❑ QOQ 7. wO w O COI H O O IS U H M H H H H H H H H H H H H H H H H H M H H Fj 1 �� .-I N O 0 .-I m a r1 N t0 r m m O to e r r n In m r r M In In r r r r m r to 0 z 0 m m u CO m �"I In 1n m m .-t In 0 0 0 Go m m m mLn p W H o O o 0 o O o O O o 0 0 0 0 0 0 0 to to In to o In o In In to to to In In to to In WE+ H E F H F F E F E+ E H H F W E H H N r1 t0 O O O O O O or- N r ul O r I+f m la o m O m O o m In 19 �! o e 19 to e N to o v o v o o v o %D m m t0 m r m tD r N m N m N o tD N N N >I m t0 O to O tD a In N m to a co N 1 a O O M ID Nm t9 rn r .-i D1 0 o In H W v to r e O o tD m N m I" 1 u t'1 W m O O e to N m 'j� rl e N Pl t7 pa H H aO H E NE-4 spy p H W 2H In iYl t/J t/J W t/J E C A m m itUE O u cHi cHi a H o a HHj r� zcim �a o W m W' p U U p U RC D'i iG H w a a a w a w w o 0 H A w to o e ten w tmn N o OH .O't a rt tD o r I 'J m e tD O O w w tD 1 t N m tD m N O "L m m r m o r H Q H O In .-I .-1 rl rl rl ul O O m tD In O to O H z tD e e ul to tD lD O O O e nt r1 ID r N (� N O o W .-t rl W m o a w x 1 0 o w EI 9 W m to In In m In In e m 0 e m to e e N m m n e m m N N m 00 O O O O m to to O O O O O O O 0 O to to ul O to In m O tD �5+ z m O ID m o tD to O In o O In m In O O In m m O to to 0 tD m e .i N m O tD m O r rt O r m O r m O t0 m O tD m O to p p r r to m m w N o I -A N to a N N O to .-1 a N 0 .'+ m O rI O O O O O O .-1 m ID r In n r to I'1 r m AI o m to t0 t+f 0 4 rl o .� O '+ o N O 'i .� O o •-I O ,-1 o .-t o 'i O .-t o .-I O .H O .-4 O I -I O rl O N O O t H U H a In z z z z z H Q Pi ril H w 03 W Ow0 rC 03 w CPWy4 M tv H w H N W H H H w W H H H W H I.� I-7 [/1 z U U3 p z p z p H a O w H zvw1 coy o7z rn vwi vwJ C� D4 7z �G H CPw a a 8H� H H pq M N a H 1-1 O rn a z �i �i z z z z z s S %) ,a p o rl 0 ei O 0 .-1 0 OWp 0 rl 0 0 0 0 .-4 .-I 0 aW0 0 0 r1 OaW 0 O ."t 0 O ryal 0 0 I q 0 0 N 0 rt UO 0 I -I 0 0 r4 OU 0 N 00pI 0 ."I O� 0 In O a 4 pO., I'7 h P4 D4 R4 t4 P4 a IO-1 N rO-1 �l �7 15 N In to N n n v v In r Io r m co m In In n ao ri co In m In CO OD CO H 0 z 0 0 0 m m In In r/ m rl m H m 0 m m m 00 W 0 O 0 O 0 0 O O 0 O O O O m In In m In m In In In In In In In In w a H H HP H H H H H H H H E+ E1 N •+ n O O � r m o 0 0 0 0 0 N W[[yy n n 99 r In OI d O O O O O O n r Ln o d o o O Ln O Ln 0 o in F. 01 r 'i O m N n N rl -0n 10 r N Ln H N O 10 m In N d N w In d In o to ..• n m o 0 0 d o o r In a+ d o 0 0 Im In [�H�1 ��H..II Ln a o 0 o v+ o In II j m N 10 m VJ n VJ N N -0 In v TWi CW! N H M Ej H H O z w14 a w co 03� � m o H F u w E u u m a a a laQ rn a rn o HPI O rl H I-1 lz Ln 10 On CAN Im N 01 10 t0 10 1 r r LLY 10 ko t�+f N n IL N 1 1 H O H 'li ID M Ln Lnd N all H H H 10 N 01 01 01 a W w a 0 w pC, 0 0 o n W 10 0 0 o n O 0 O O 0 O O O In d O O 0 In O O O O O O O 10 10 IO O O O In O O O O rn rn en In a,rn n In 0) 0 In n In Z o o d o In o 0 0 ko to � � to n n In to to Io to to d d .-I .-I n N N N m n n ID N In .In In m In 0 0 In 0 m m n In m O d d N N .-I In N n N ID .-i w d 10 (Uj H r1 H .-I H . 4 H r 4 rl 'i H 1-I 14 � q O O O O O O O O O O O O O O 4 rl d H d H d U' z � z [ayy Way [ay z z H H H H n Q U o (� 0 W Q H QU H UQ VVjJ QU H H Ryy+l^ ;j H z I['Jyl f(T�j IZ a ff/7�1 IS WFW H I E U w U a H W VHj O 17 b Z la O 'aW z zO 4 q It ryY.; 3 a IC O Z Z E m U h H z Z z Z024 rn a s p 0 0 0 0 0 O 0 .-I 0 o- 0 In 0 o m off o 0 0 0 O a H In OzZo0 m U 0 H .-I i 0 � .qq� 0 O U FC u a s z z E '. Z 7. z z z z z OI Q H O m H m N 0 r1 0 Ill m d' 01 m to t0 .m-1 r .�-1 m .�-I 01 � In r1 l0 r1 O t0 ON mm -4-4 0 0 z to 0 W U x ,y W m 0 o H m 0 m F m o m E O o H O m H O o H O In H O In E O In E+ O In E O In E Il In H In EI H In F In F m O In H a a N ,:n [-I O o O 0 O 0 O 0 O 0 rl 0+ O o O o -w .-i O 99 O In .s H In O '; In °° O o F In e-I In r O 01 In N LL'I m H �•{ O p O In m r m In N H In N H m N H N N In ul tp Ot 01 H rLn 0 co rn $ o 0 v H In o r In m U U u U V U UHHy o O O C Il1 O m N Lo W E W \ H E E H I.� u a I�Qti a a I�Qt1 Eh �aI HO a �I O E E fx a U u W U W pm z z Ion z V $ z z o$ N ZW$ a$ H q $ z $ O+ 2 m a H a m o a C) W a a a a l i I a .m-1 w O o a a QH a s m a °' pIUp-1 to ri R t0 .-1 to t0 to 1 to I N M r1 r In N r m NID to r H H (a H o H I' z 0�1 I 01 I M I Ot a, Ot IiIyyt .F. N (rH(r77 C. H a H s H o r r Ln r 4 a w a I O H w mIn In o 0 0 0 0 W0 O 0 o 0 o 0 O 0 O 0 o a m `n r In In In .-4 H to o o H mrn o o 0 0 0 0 ,T. m O ID O o � O o to O 0 rn o O o a O m m O to o O � m O 0 (on O o to 0 O to �-+ In to O o r � In tv r to %D H N N to r [� y ] Q U m to m m r l0 m r tD m m tp N m V' m m t0 r In r1 m o H m 1p H N rl H N r1 H ~ O N H rt H -o In H o H m H H O H O H O H O H O H O H O H O H O v1-1 O O O O O 14 O H m m m m w mW m 02 m In .t N UUU 4 N M N H a ww1 to P v�C3 w N u [[W�7 Z. {q I aaf o l9i at1 a W lon a W a a I H O a a a H H H a a a M 0 2 lair z z z z H z H z .-a z H o o a 0 a o a In s In In o o Lo 0 L qj 0 a 0 H 0 H 0 H 0 H 0 H 0 H o H Fo H O �a o N 0 00 m� o -+ O m N 0 w O O 0 U u z z.z z z z 0 rt tD N W M tD O 0 N n M ap M Ot M O d d N d N 0 N .q 0 N N in N M O N t't d d d tD d d O O z O O 1n p w W w V f'I ra� P4 Ln O to E4 to O to E Ln O Ln E W O to F rl O to E .-I O Ut E4 rl O to E rl O o H rl O o Et O to Et m O Ln E+ m O to Et m O n E O to F ri O to E el O to E O O to to E E N rl E.1 00 o O O r O o m li .4 10 O o M d O O O Ot O O O O Ot m 0 O C000.0 10 O o to ?t F Ln ID O to 'i ID N Ot M 0 N d to w O d d tD to .-t r M rt 0 M n r M 0 w N M to tD dD Ot N of O N 0 t, O Ot 0 co w 0 ., r Ot -4 " OD to o co tv rn o N m n ri Ln do W 9 lD M d H rn N w U O az W �n Go W V ° E. w a a4 U w u a �, a W a a o a 0 a 0 a 0 a 0 a o W w a m a 8 w a "• $ toE > w a r, "a a1 $ z � pad �8jj E € tus � W � W � W � W � W � W z 8 � a E; tom., tj yo D w m � WE WE c7 t� p w a D z a t3C 3 3 3 3 g U �y w 'u wLn Wn a M tD tM'f tD M D M tD M tD M tD O n N o tN O 0 N O 0 N O O 0 0 N N o ?y '" y d CO to OD M o cT`t O I 0 0 O I 0 0 O 0 0 O 0 0 O 0 0 O 0 0 0 0 o r to w n a O rn rn a N o to o Ln P a w t a o w pC k7 n to to n to to N Ot to 0 O o m to to dD r to N to 0 0 w to to M r to n to d r n to 0 O 0 O O 0 O O 0 0 0 0 0 0 O O 0 0 y Ot 0 tD M 0 tD M 0 w rn 0 to m 0 w m 0 w m 0 w m 0 w o 0 w o 0 w m 0 w o, 0 to to 0 to to .+ d MMMM 0 W 0 W 0 0 W tD p N M d N to d N O N M to N O MMMMMMM O O O O O O 'i O M d tD tD O O O M O M N O of to M O 1-4 D1 T U �-+ 0 .-i .i 0 .� .� o '-I .-t 0 rl .t 0 'i ,.+ 0 ems/ ,.� 0 •-1 1-4 0 .-1 ,� 0 .i ,� 0 'i ,..t 0 rt N 0 N ,� 0 d .� 0 .i to d N tit o d 0 a O d d N w w P. w w W w W w W w w w W u t•i o03 H 0Ln rn W uJ !4 D4 L�.,yy wpt� WW �� p p p p O W t� V Ca U U U w a W to F H UEJ a w s w u m W N W o w A W o `z W o w A �aa Wto o m to W z 3 a 3 z 3 3 z z Cl zi �a z z z �i �a z w $ z of $ ai z vi uwi f'e z$ 20 y p O O O M dD O O O O O O a O O a O O a O O a O O a W O N to O 0 O -t O r V O O �4 14 O U E N 00 N 0 N W O r1 H 'i , rl M rl H r�jl H .d M e�ji N H�j H .�j-t H .-1 O 0 O 0 W a 0 0 O O a a u a a a a a a a a a a a a a 17 Q z n m m o .+ N M d 1n 10 n m m v N In N 10 N r N m N m N o N 1i N N N M N d N 1n N 1n N r N m N rn N o N .+ N N N 0 0 cn cn o W F o 0 0 0 o O o O o o O o O o 0 0 o O o 0 0 o O O o 0 0 o O o 0 0 W W N a! EE+ H H H H H H H E H H H H H H H H H H E1 H H H HP H E E H H H H r M [i d 1n m O O o O O O O O r d O O M m O O o to r r r .-4 r d d d d O Q1 m 1n d O lD N 1n M M M M r lO w N lC n In N T m N 1n M r 1n N 1n 1n 1l .-I O1 M d N M w r In m d 01 O m 10 r N m m N In d M M 1n 1n to M d N N r .-I m l0 r r 1n N O N d r r m r d O uY M m Wm O .-I O r O r r1 W 10 M d M r1 O1 ul M M 'R H r w M - 1D rl %D rl r .y H N rl rl .-1 1n r 1p 'i O -4 d N N m r o M 0 0 0 0 0 o In a s SC C9 C9 a a s 4 H H H H o H H H 4 o H 0 H 4 0 H H H N 4 H E ffj P\W4 w H Uo z O H � CC w � `a� U �a Z o x o CC H m 3 C9 z N C9 z N U' z P. C9 z H v1 5 � Q U o U �a a a a a a a W a Q ,�yy � W N W a r�I-II m N z z .m7 pm .m7 pm H O Z yy �y y y Z yy y y z yy yy yy Z z �aaU' �0 saaC7 w w H R p p a E z z z z o Q W a a a a N a a a a a a a Ca9 1C9j a a IU-I O Q I a W O O N o0 O N O O N O 0 N O o N O O N O o N O O N O o N O O N 0 O N O o N O 0 N m 1n M m In M m N M m In M m m M m 1n M m m M o d M 0 d M o d M o d M O d M o d M 0 d M d d M d d M N d M M d M In 1n M M M M M M M M M M M M M M M M M a w w a I o w a 14 O O O o O O o O O o O O 0 O O 0 O O o O o o O O O O O o O O o O O o O O o O 0 M N o M N m M N o M N m M N 1n M N 1n M N o O o O O o O o O O o O O o O O 0 O O o O O M N 1n M N m o o O o O O 0 O O z �1 'j.. M O 10 M o 10 N M O 10 M O 1D M O 10 M O 1D M o 1D M O 1D M o 10 M O 10 l0 M O t0 M O m N M O 10 1 O l0 e O 1O N 1 O 10 ' o 10 M o 10 1 O 1p 'i O 10 ' O 1p ei O 10 r O 1D r O l0 r-I O 10 ti O 1D M O 10 e o 10 H O �D rl O 10 d o 01 M tp 1O O Q U U 0 O 01 O 01 0 O 01 O 01 1n rl p1 r O 01 w1n O 01 .-I Q1 -o O o 01 0 .�-I 01 r M O 01 In O 01 O o 01 o O 1-1 O 01 O o 01 1c O 01 1n M rl 01 d o O 01 1c tD .� 01 r O 0 .-I .� N O 01 1n 0 O 01 10 M O 01 1n M .-1 01 d o O 01 1c l0 .-I 01 n M O 01 1n M rl O1 d O o rl .� m m 1D 1-I N d 10 .-4 RC v N o o d o 0 d d N d N o d d N d N d N d N d N 0 o d 0 0 d 0 0 rl 0 0 d o d d N d N d N d N o rl 0 d o d d N d N d N a N d N d N o e-I 0 d 0 d R 2 R R R 2 R R 2 R R R 2 M 10n a vai ai r a a a O 0 I w w 0 z w m 0 z w m 0 z w U1 0 z w w 0 z w to 0 z w m 0 z w m 0 z w m 0 z w m 0 z w m 0 z w m 0 z w m m E m 1a �d E 1a H w 1a w E a H w � m H w E m H m w w w m w 1a o R & 0 R $ 0 & & 2 o & RR o R a 0 a 0 a a a a a a a a a a � a a a > a a a�� r.� O U 1F-I v o 0 O 0 O o 0 O 0 O o 0 O 0 0 0 O O 0 O y 0 O 0 0 O 0 v 0� 0 0 O 0 0 O 0 011 0 E 0 D 0 � 01 0 � 0y > 0 � 01 F 0 0H 0 0 0 � oI 0 0 0 o 0 O 0 � 0�.I 0 O 0 � a 0 O 0 o 0 H 0H 0 H 0 � 0y a v a a a a a PPP555 a a a a O a a a 7 a a P a a a m a a a a a a a a a a a a a a w r+1 d In 10 r W Ol O '+ N rf d Ill 10 n O d 0 O 10 r N N N N N N N l'1 l�l Al N M l'1 11 � l0 l0 b r l0 l0 Q N N N N N N N N N N N N N N N Z O O \ O O H S ,pyq IHll IHll IHll IEll IHll IEll IHll IHn OH OE H H O O W 0 0 0 [ILO0OO O O OO [L[O In H H H H 1EO (1 N a N rl O O W O O O d O O O O Nl Pl O co d Ill H O tn W O r O N N In O O O O 10 10 O Ni W � r? In; H 1[1H N O1 Al P'1 n O Ill In m 0lD O N Ol tto o d d Cl lO N n rl M F n In O 0 H 1-1 O 0 1n Im W d ei rl rl In Ol N d d r1 n H H rl rl n N a' N (y N n O N O IV O H O rl O N Ill P1 O N W %D O d I.-4 r .4 N n W N M a ya 00 �] $ N H H U W W 0 z N U IEjj (a0 044 I04 .r)� W a a a a a a a w'jJW a a y Fn V2 O 0 r M A a m m m m CO r F 0 01 vl Ol C I > m d Ill In Ill d 10 tD N N m m d o N r Ill TCi iy r�C+ 0 .-1 N N Pl -O W rl m O o r, H Ci H H N N H r1 1 1 O O O O ON 0 d In d rl Ll H 7. N m m m I+l 00 d d d d r/ N n r n O a w a O �+ w a O 1 o O 0 O F n O O O O l0 W O O O O O N N w o N N O O O O d d d d d d H d O O O O O Ol O ul In O O O O In In 0 lD ID ID IO b O O O O O In H ei H rl rl r4 'i Ill In 01 0 01 m rl M F e-1 t+1 F rl 01 Z O O O o 0 lD O O O O O O O N .-I m O O m d O IO lD 1p l0 N N {D 1p W 1p 1p l0 l0 1O lO lO n r 10 lD %D O 0 .-I d d rl d Nl d In H rl .-1 rl m N N O O O O O O O Ill Ill In 1n In In In O In o In O O o Q H H e-1 H O O H In In d d d d d Ill N N N r1 N N Url 'i H H ei H rl rl H rl .-1 H H rl ''1 H H H rl H rl l.0 O O O O O O O 0 O O O O O O O O o 0 O O O H In W W x x x x W W W W qH p z z C z U Z •a1 W zHzz H H H H to p a H H H H H W W H lD zzW Wz a0 zzW �yy0 W 3 N OI p 4 It 4 4 Ixz� O U O H H H E H o /� WZ a0G a a4 a a a z M vi m vW, ai H Ll0 2 Cl Fy1 wo 0 0 0 0 0 0 0 0 0 0 0 0 0 o In 0 0 o Ill In Ill Ill Ill M In O O p 0 a Ill In .'1 N F O o O 0 o O O Irx�l Irx�l O O O O O O O O O O U P4 a a a a a V3 W of ri to W c mca to Go 19 (IH�7, l0 M . w N 0 M w d 0 . 0w 1D n 0 01 0M 01 N O d N . d N N d N M d N d d N . d N . d N r d. N m d N . d N n in N n LnN N O O ' M 0 In O kn H W (9 U'SU' H �' u1 O Ill O In O m O m O m O o O Ill O Ill O o O m m O o m O n m O 0 m O m m O M m O m m O M m O 0 OD O m m O M m O m Ill O Ln OD O Ln in O In m O Ln w N a O E EI H H H EF H H H E H F H EI EI H H H H H H H H H H i M Ei O O Ill N N DI In n In r M In In N O 19 O Ill O O m m In r O o In n In r O In In N M In O O O O .-I In MOD I In 1D m Ol T. a ...777 O .-1 In C11 l0 Ill w m M n m N m m M rl �-1 d e-I w m m I -I - O I N m Il1 w . r ul d m w O M M M N rl m N I -I n w d - w N .-I m O d d O d d w �-1 .-1 rl a, M N I(1 In d n C1 M r rl Co ID N ID M M N ON ID .7 o .4 N N of 0 r d d ID tll r z ���-++ W H a E a w E a a 'o H a a a° H a H a a o) o)H H a E a H a a a w Da°aw a w ° a wa Y. m m of voi vi �S m in of w vi voi o %+ E U H O H q W q q z H a W d N DI Ill Ill r O d O N In n O d O O N w n O d 0 O N o n O d O O N -od d O d O O N d o d O O N d d O d O O N Ill m O -od O O N d M .-I o O N M .-I . -I d O O N r1 N .4 d o O N m H .-4 d O O N m ' . d o O N . -I o . d O O N e-1 O N d O O N .-1 O . -od O O N d O H O O N m o r d O O N M o . d o O N m M r N N d DI O In ID Vl N 01 ID N O m In N n M d m n O N M rl d Ic a w w I a o � w w cW5 rn In d �D .-I m o 1D o 1u m o 1D m o 1D o 1D m o 1D 0 1D o 1D o 1D o 1D o 10 m o 1D o 1D o 0 o o o 0 o o 0 0 0 0 o o 0 'L [i 'j. O ID N OI .-I ID N M O r M Dl O ID M OI O 1D M M O r M D1 O ID M M O r M 01 O lD M Ol O ID M M O n M OI O ID M Ol O ID M 01 O m M Ol O 1D M OI O lD M Ol O ID M M o r M 01 O 1D M Ol o 1D M Ill o m M M N 1D N Ol N %D r In M 1D M 01 o 1D o O U U O N O Ul m 'i o H In I-i In I4 m �4 m 14 m o In N ul o m H Ill ei m .-I m .-I m rl m .d In rl O N In M In �4 In .4 r� o H O In O r4 O .4 O .4 0 I-/ o e-4 0 H o rl O rl O '-I O rl O 'i O .-1 O .-7 O .-1 O •-I O rl O '-I O rl o rl O rl O 'i O rl O '1 U H U /z-I U Iz-1 U N U H U H U H U M U N U M U H U H U N U N U H U H U 1z-1 U M U N O O o0 to Z z HpI a O 0 0 a 0O O w w w w U R V R Wa[� (In 0 O 19� 19� 3O I� O O O I� O O H I F y O Z Z Z Z Z Z Z Z 2 Z Z z Z Z Z 2 2 6 U 4 V W 4i W � Q O F E E H F E F E H E E E H F H F H H H w a m s a W ❑a o w p o m p 8 0 m 0 W 0�' l9i p W o M p °m off' 2 p�' 2 p' 8 o a 0 VJ o m$ p o m O VJ 0 w 0 m$ p a a m F w 5 O u O D+ H > 0 o o 0 0 uo O r 0 0 O a 0 0 O r 0 0 O r 0 0 O r 0 0 O r 0 0 O r 0 0 O n 0 0 O r 0 0 O n 0 0 O n 0 0 O n 0 0 O n 0 0p r 0 0p o 0 0 O r 0 0 O n 0 0p r 0 0 O o 0 0 O o 0 0 O 0 0 0 O 0 .� 0 W 0 N 0 E u m m m m m m m m m m m a1 0 m O m O m m m O m m m m m m m 20 Z ,n to N d in N en r d r In r ao tD to r to N to to N r to N aD m in N N o tD N tD N N N tD N d W N n tD N 0 to O O O O tD O W CD rC a a N U Ei com o to E+ 0 to HP in 0 to in 0 to H Ln o to E .� O of E in O to E+ W O to H OD o to H m O to H m aD O O to to El H m O to H OD O to EI m O to H CD o V E1 OD O to EI co O to FI .y O to 8E r+1 F T•(y m ID O m m %0 .i 0 In H DD CO W .+ N W O H o O OD d to m N O1 to H 1O r1 Ln d to N d M N to 10 .-1 rn N 0 r 01 W d at 0 r G! O .-4 r r d r1 r n1 N in H N d Oi ID .i d N r to O N N d r O .-4 m Of r o O O N 'y+ a 1-1 tD N H rl m � r1 .-1 m N to a N O 1n w 14 O O OD a to a7 N � w a d O r'1 N to d r O � m Ot r v1 E H a N rij tOn �Z z �-I to w v1 w w P4 0 a a U H H O R1a a Ri as Fi o U o aQ U O m Q a a Q FC s ox f:l m o m M m m M v� N m IpW-y1 m m Q a Q m O a W o z D �Wa-1 H w pQ7 0.WH' > a aU coy m w j iP3 m yH m pM, m m pN, m m m m pN, m {Iw-y1 m a U H m w w U D coi S 0 q 1 Q H H a n 0 m 0 n 0 n - a O �+ m m m m m m m m N+ N m m m m rn m o m o m m N o 0 v a o a m a, rn rn o+ m rn rn m a, H r1 m a o w a W ON d to a d tD 0 O O 0 0 O m .-1 N 0 O O m m m w to w m m m m 0 0 O 0 to to 0 O O _ [y Ot to D1 to m O r t1 In O r m O N to O tD to O r m o r m O r m O r m m O O r r m O r N O r m O r m O r In 0 O to rl to In W rh 0 O to Pl U U O to rl O to O rt H O HO O 0 d N d H to d H M d H 0 d to 0 d d H H to d 0 d to d H M d to r1 to .-4 H 1n H H R', O to a 11 O 0 0 a O rl O O 0 O O 0 rl 0 O 0 a rl H O H U z w ra C7 U z H U z H U z H U z H U U z x H H U z H U z H U z H U z H �.7 H H U z H U U 4 O o a Wx W Q,' H m W m W m W m W m m W rpW� m W m rpW� m W m rpW� aa.7 U W ap E �W.1 •t Na '� m of m m W m m w AQ z m g z z a z a z a z z a a z a z w z a z w w m E 4 H H H O `J Hm H p .7 w22 > to d to to d o to uHi o to to r 0 O 0 H 0 H 0 H 0 H 0 0 H H 0 H 0 r1 0 1-1 0 H 0 N 0 O 0 O O >• U � L) U O H m O m O F m O H m OZ z m cHa W H Op O Op H O E op O 00 Op O O Op F pO E Op O op H ,O� F r.11 E H r•7 21 z U) r r n n r r n r w N w N w N 0 N r N r N r N d r N m O to %D m [n r N r r O O O \ .4 O W C9 W W N, tt U H .� O 1n E+ .4 O m H .t O 1n H .4 O In E H O m E Ln O m H Ln O m H in O In H m O m H m O m E+ m O p EA m O in H m O In H m O m H m O in E O in E4 O in H Ln O In F H m O O 'In In H H .� O In H 'i �a O 0 O N Di m m r 01 m v N d 0 N 1n m N •-1 0 0 in m m O to N N .4 m N 01 m m m r N H O N O O O N O O r r 1n %D a m N O 14 (4 N N Na H O -0d 0 0 N 0 0 O O In N O 0 o W N U' .i 0 o O O 0 d N 0 o 1n H a a QL) H H H H H H H H M H H M H H H Ej m o H a a m a a a a a a a a a a a a a a a a z o a � w w H (] a a T m m W r O w t'1 m m l0 m 1D w m .-1 ni .ti m w in m uJ 1D w W d w m r m N w m d W D� O1 H N H r m m H A O �J H W d N rO r H m 1D RI m O 0 r In W m H O Pf 01 w Aa O 0 r In W w 0 O r In W QJ O 0 m rl W a4 H O m rl py W O 0 N m w D] O 0 O m w W H O m 0 W O H O 0- r w w 0 O w m W W O 0 w 10 W -4 0 O N n W W O 0 Pf H '+t m � to D1 n u1 r �n 6 a � w a � o w a O O O O O O O O O O O O O O O O O O N O m O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N (71 O1 O O O 2 In d D P1 ' O r •i H O r H ' O r N r O r rl m O r O m O r n '-I O n r`I a O r rl r-I O r H e O r 'i . O en H e O r 'i m O r rl e O n N In d %D rl D\ O 0 M 01 N U U � In 0 O 1n 0 O In H O o H O o O 0 1n 0 O In 0 O o N O In O 0 N 0 O Ln 0 O Ln O 0 Ln O 0 m 0 O ul O 0 LL1 N O 0 In e-1 0 O O N H O O O 00 0 H O O In N O 0 9 y vi m to ri O In om O W E a o W F 5 S W E 7 o W H 7 o W EMI O S W 7 o y H 'UJ S W E S fD F S W E S DI E o V] H o y H S W H g W w � 1L�q ?J F x w H F a N w a a a a w a a a a w a a a a a a a a a a a a a a a a x a E maa as R a a z a o rl H u o w u 0 u 0 w u 0 u 0 w u 0 w u 0 w u 0 w u 0 w u 0 w u 0 w u 0 w u 0 w u o H H > H a s O O a a s Ea o :Dn : m' A >> H > 03Y ] O U H d O O z O O eel m O O .00-I W O O .00-+ N O O ei m O O .o-I N O O .-I O O r-1 V1 O O .o-I fll O O .Q-1 O O O .0-1 m O O .0o-1 W O O .Q-1 O O O .Qr O O O .0p�-1 m O .-1 O A. m O O .--1 O N 'ja z D O O O O N N H H O O H H 22 ,4 W co r N W M d W W 010 r N W 1n co In N •4 W W r N O z 0 0 m O.a In OD w mm ,Cd-yI i o E o H 0 Ln 0 o H H r' p E+ o H .-1 o H O Ln H O H 0 H co E a a P7 NLo Lo 1 � W p1 In r .4 M 1n In o o m O n t0 O 10 •4 O1 M to W N N .-1 In N d' N ei O M ri a1-4 0 o, W o+ m o a�'o o � � o 1 01 W N N 4 Ln 1 r W M Ln r rl oN M N z N 01 p P4 en .i as ,..I o 0 & 9 y O H u 3 o am rn W rn V1 ul W 44 o In N .0 , a I w In p N M v W M In r to u) r r M M M N ONko •4 r m •4 m b I rl r M M H Im H H z V M Ln N N co N N N N W W m a i4 rl co In Ln o N O a 4 w IA a I Q w °1 H a o 0 0 0 0 o rn o o w o m w o 0 0 o 0 o co 0 '^ f •1 z M p r M O r •4 o r .� •4 o o r r M o r 1n m O ko G O M N p .4 1n .� ,4 In ul M N N •l Ln •4 pLn V M .-1 W in N n d' Q N N N N N U .-1 p �-1 'i O rl e-1 O rl ri •4 O O H rl o 1-1 O N m o o o o o O U I"I M U z ~ z MO M U z U U z z a m (1I u (y H H 14 rg 0 m W {��] H z W WHW �7 W 0 O M E 3 W O W jsj Ri Q H �a z 5 w a u �' Ij 9 �C x a Ol a �pQ p [4 w W w WW a W tan 5 > p O o o O o o'o o o oo o o uQ�o'i o o 3 O o 3 3 W W W x 3 O pHp�� O a i4 N C N u > > 3 N 03ti 23 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:21PM 05/05/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 41048 05/05/00 COA080 COACHELLA VALLEY WATER 3600.00 41049 05/05/00 COA082 COACHELLA VALLEY WATER 4800.00 41050 05/05/00 GTE010 GTE CALIFORNIA 3077.11 41051 05/05/00 KIN100 KINER/GOODSELL ADVERTISNG 11669.79 CHECK TOTAL 23,146.90 033 24 O Z n m O a z .-I N Al d 0 10 r m T 0 0 o h o o d in o n r 0 o r In d d rn o m rn O o n In m In O1 n n d d r N �O f7 m d 01 N OI H 01 1'1 In 1!1 .1 0 0 0 o n rn O co o m n o o l d 1 z F F z z z Hyy M [Hy �H�..11 �H�-.1I [H� H H H a a a a a wa \ OOO O ai H H m 9>>> pp4 a 4 4 OO w m m w Aq Fffllii H��77 F�1�1 Q z O 0 O O O O py D aWE pppp p�p�. [[ppss Q Q Q Q w w a a a w IS �Z 4 IL d m m n IO m r1 N Imn a v v Ion Imn Idn Idn n r In o m o . o .-4 0 14 o H m N O O O O In O O O O T u1 In In In o 10D �D l0 IO �O ko Ln m to m m r n o In In m O O d d O ri O .� O O rl rl a a u 0 m 0 W K" a z OD 0 8 U o O o O 0 0 N 0 0 0 0 0 1 434 25 0 0 a �a O O H U ri 4 z WO S w z z in r r r o o d m m m n In v e O m v r N N H n In m In N i e mp� i4 U w O O H O O O O O PO00 H a z Fu z a W 0 O N N O O O O O N x N O O O 0 O m K m O O O O ,-1 m z Io m In In in O O H O P/ P1 P1 f'1 N 1D 7y �O 1D m lD l0 o rn RSC m m m M m O 0 3 O m 0 In m O 0 0 O O O O O H M P4 N m w a o � � 1 O O O O O O O O 0 m a Hz Z N m w 0 � z z z rn H a rn 8 c� z P4 O O z 04 O O O O 0 O E In m In m o o 0 0 0 0 o ono -o M n m m F p� H w N 94 . W W W £ W O 1'1 O In In In O O N N O O N N O In In O m O m 14 m O o N w m o w N o N r1 a b o N In 1� v 5 to O Ln o r o to 10 n w O o o N 0 m O o o m o m 1-4 1-1 N In m �o c O O v a O a O ar O a O e O v 26 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 41045 05/04/00 BEA010 BEACHSIDE CAFE 41046 05/04/00 GTE010 GTE CALIFORNIA 41047 05/04/00 KUN100 MARNI KUNSMAN CHECK TOTAL 09:03AM 05/04/00 PAGE 1 PAYMENT AMOUNT 163.99 356.73 184.56 705.28 033 27 rl N In E F H o m w rn r in M Lo a to in m rn In rn n vi In o a v to Ln en w m .i z H to 0 0 Ln Ln W �z 2 V3 VQj z U � H O O 00 9Q E m ci Ln 0 n 037 ml ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 41042 04/28/00 CTC100 CTC FORECLOSURE SVC CORP 41043 04/28/00 DESO49 DESERT SANDSCAPES INC 41044 04/28/00 EVI100 E-VIC PEST CONTROL CHECK TOTAL 4:15PM 04/28/00 PAGE 1 PAYMENT AMOUNT 110000.00 1100.00 810.00 111,910.00 03< 29 0 0 � ) k \ \ \ } § \ § to Ln \ Q B B \ q 8 k§ Q Q 2 §[ r k 0 § o m ( § ( U § d ° } § 2 § § « L) § m ( k ¢ e ` o 2 § / . k rn § § § § § ° - - ® § § § m § / \ § to . Ej M . U 03 § A n m ` m 2 \ a m k < « § s m ( § § § n m ( } ( k / ( ) § 30 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 08:06AM 04/28/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 41012 04/27/00 ABE001 JAQUES ABELS 150.00 41013 04/27/00 BECO10 DEBORAH BECHARD 50.00 41014 04/27/00 BLA060 JAN BLAKELY 50.00 41015 04/27/00 BUT010 RICHARD BUTLER 150.00 41016 04/27/00 CAL050 STATE OF CALIFORNIA 328.40 41017 04/27/00 CUN100 DENNIS CUNNINGHAM 50.00 41018 04/27/00 DEP009 DEPT OF CRIMINAL JUSTICE 56.00 41019 04/27/00 HEN010 MICHELLE HENSON 50.00 41020 04/27/00 HUL010 KATHRYN HULL 50.00 41021 04/27/00 INT005 INTERNAL REVENUE SVC-ACS 200.00 41022 04/27/00 IRWO10 JOSEPH IRWIN 50.00 41023 04/27/00 KIR010 TOM KIRK 75.00 41024 04/27/00 LAQ050 LA QUINTA CITY EMPLOYEES 364.00 41025 04/27/00 LEW010 TOM LEWIS 50.00 41026 04/27/00 MCM210 LESLIE MCMILLAN 50.00 41027 04/27/00 MOU100 DONALD J MOULIN 50.00 41028 04/27/00 OLA100 MILTON OLANDER 50.00 41029 04/27/00 OSBO50 LEE M OSBORNE CPA 50.00 41030 04/27/00 PED010 KATHRYN PEDERSEN-NADLER 50.00 41031 04/27/00 PET005 CASH/PETTY CASH 400.00 41032 04/27/00 REB050 JOAN REBICH 50.00 41033 04/27/00 REY050 ELAINE REYNOLDS 50.00 41034 04/27/00 RIV040 RIV CNTY DISTRICT ATTORNY 468.00 41035 04/27/00 ROB150 STEVE ROBBINS 150.00 41036 04/27/00 STA300 STATUARY STORE 339.41 41037 04/27/00 STJO10 VICTORIA ST JOHNS 50.00 41038 04/27/00 SUP100 SUPPORT PAYMENT CLEARING- 150.00 41039 04/27/00 TYLO50 ROBERT T TYLER 150.00 41040 04/27/00 UNIO05 UNITED WAY OF THE DESERT 158.00 41041 04/27/00 URB100 PETER URBON 6367.50 CHECK TOTAL 10,256.31 040 M N fm'7 a 0 °z o0 UUCil �7 W Ey W£W WW WW H P7 H H E H F a R1 H H H a a O �+ o 0 0 0 0 0 0 o 0 0 0 1 o 0 0 0 0 0 0 m 0 1D o 0 O 0 �+ Vl Ifl n IA N in Ln n m N o [� ay�aL 0 0 0 0 o 00 00 00 0 0 0 0 0 0 0 0 0 0 0 0 0 o ao o w 0 0 a1 0Ln In o z M co 1 H M Tj a a N q E o a a a 0 4Ja (�ai7 a Ww a a a a a c� a H $ z $ H $ -H $ H $ $ z $ $ M $ $ H wa a' m q w U U a a w U U a ri a U W O O O O O O o °O 00 O O o O O O O O O o o •°j pN� pN,,� pN� (N-� - NN Nyy (Ny 4 q O ~ FIr z• RC a it 4 a rC FC rC a w a i o o w E'' a W 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 O 0 0 O 0 z m O 1(1 m O 1[I m O Vl m O �n .+ N N m O Ill l0 m m O .+ N m O Ln m 0 Ifl �-1 q ° O q 1I1 N i[1 N O d' O o o 14 o O m Lo Al N N o o O .••� .-4 o d' U O O O O O O O O o o o 0 M O U H m n U � 0 o Ln MOy H z 8 z ' ,C In FAa a" U y cai z x a 7 H a toaH W ° w O o �� p wj o o 0 0 0 o m � o 0 0 po 0 o o 0 w o o o 14 0 x 0 o o x a u w w o x 32 'y (EgZI' Z In N o It Ln In O% m r M o m H N Al V 1 W r W M O ' O O cn (3) H " WW� H WWi E WW� H 'W1w H W��.7 E WW F W�W F WW WW H E Ww E WWE E Ww piW7 E H W�.'7 H WE H Wp� E P. a 0 Vv E-I E 0 O a l0 0 O 0 to 0 O 0 In 0 O 0 Ill 0 O 0 Ill 0 O 0 In 0 O 0 Ill 0 O 0 rl 0 m W H o H O 1� r co a 0 r o O ui In O 19 1 v I-i N In .+ ri 10 o O M N 0 O 0 I-1 aIn 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 In O v p4 0 0 LnIn o p�r ° o ul p4 0 I°� ul 0 ul - � w a w a Ep�I w a Ep�I at a w a u u L) ri W H p� F a pt F E aaF H 4 a�.I F E H E p�I H E W �E)I ��ss�sIlI ���U ��E+++ rEi rF�I �u H u a v o a �q� a a a z a a Al a a a a a a a a H W Q a N w w W w H 0 O I 'J a W a H O O U O O H O O H O O H O O U O O P4 fY. a a a iG Oi a Ri a a' 0 O H 9 H z (N111I pNI (N111I pNI (1NII Q(NII a 914 w oa a ° w a O 0 0 o 0 0 0 0 0 0 0 0 0 0 O 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o m 0 m 0 w O 0 0 o 0 0 0 0 0 0 $ �I 'j. N N N O 01 O Ill I -I Cl O 1n •-1 m O Ill rl OI O In H Ol O 0 .-I 01 O In H r r9 10 N .-I O r rl I -I '-I Ill N l0 l0 H N m O r N N O r I Ih m O O r r m . r m lD rl r N l0 N In lD N O ° O O In I-i In N In In in ul N O .-I O V O O N N O N 0 N In In d N O rl O H 0 rl U IZ' O O O O O O O O O O O O O O O O rl O rl O r1 W W � s a a z o �a w M z a w u ' WO m UU';!I m U m U U x U",!I x U m U U x U a U x U I U RC 6 y � W .4 z "c °HI a a H w a w a n 0 z ° az a o, a a a a x\ w a a nc a\e a c a EW Z o O >+ rlc�' ✓ 0 l O 0 + 0 a 0 N i 0 0 I-1 0 0 H o 0 n O 0 O a o O O o o O a o ul 0 0 O O a o 0 O a Ln 0 O a o In 0 0 O O a a In 0 O a ul 0 O a In 0 O a u o 33 2 N .i M H d H Ill e-1 ID rl 1, H m H 01 l-1 0 N H M ID M d N 0 d Qi d N M N N d ID N O O 0 w H ..W7 ROOM WiW O piW7 O �W7 �iW7 WWi O b �W..7 p O WYWr 0 E �,�7 WW£ �.E7 � E �E7 0) E w 0 a H E+ E+ Ei E H N H F rn In o o In M o o In o 0 0 0 .-I o 0 0 0 Q O .-I w N Vl H Vl .-1 N M M O N O d w I O Ill O Ill Ib tD d 0 Ill .1 M M M O Ill O Ill O Ill CD In a aF.i 0 0 0 0 o v o 0 0 0 o 0 In 0 o In ao 0 0 h am M o a In 0 In 0 In m x m x m x x x x U Ha 10 II. E8 Ito H ❑� W H H N O W� W� W� W� 8z Ll W N $ .°'i Ll H $ H CI z {I.•I Q T1 a H a.�+ u, pa A w Iu-I w Q a u 0 u 0 a a 0 a u 0 w a 0 a o 'J I � w � o N 0 0 0 N O pNI pNI DNS a w w a o w a W 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 O 0 0 0 o 'j. n M �D d M O t- M M m w m M ID N O o l- N O o !` N M m b H I` M ID m t0 d 0 O 0 In m O In .-a N N 0 O In M b n 0 O 1n ti N N 0 O v1 In N N O U O 0 .-1 In 0 O O O N O O .-I vl vl 0 O 14 O In In N 0 O O .-I 0 d O 0 O U A.' O 0 rl 0 O rl O 0 H H O '-I H O rl H O '-1 0 O N 0 O .� O 0 .i 0 O H H O •i 0 O '-I 0 O r1 H O •-I 0 O '-I 0 O N 0 O H H O rl }I I O H w V) 0 vOi m H uzJ U x x x x x x x x m H GC 0 EE+ Az H W a H 0 a a a mm a mm a a mn a a x W a m a xrn W as a IS a H Q m vx mm mx m W w 7 0 N n 000000000 0 m 0 In 0 In 0 m 0 In 0 In 0 u) 0 n 0 Ln O in O O 0 In .4 O O O .-I O O H 0 Ln O 3 In 05 O u U RC H H U W a w a w a w a N a w a w a w a W a {4 P4 a °a vFi ai aj H 3,1 ~ 2 k \ ° m \ \ k § � _ co Q % . § . § / . z 2 N § n § ) § § § .( § § B k § lz z k k m �R z .k § § m [ k k ~ [ § \ [ « a m , s � m § ) \ § ( m m o \ \ k Q 0 4, 35 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 09:52AM 04/26/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 41005 04/26/00 COA080 COACHELLA VALLEY WATER 8887.50 41006 04/26/00 KRI100 BRUCE KRIBBS CONSTRUCTION 2396.00 41007 04/26/0.0 STE070 STEWART ESCROW 20136.00 41008 04/26/00 SUN075 SUNLINE TRANSIT AGENCY 120.00 41009 04/26/00 UNIO05 UNITED WAY OF THE DESERT 35.00 41010 04/26/00 VER010 ROMANO VERLENGIA 110.00 41011 04/26/00 WIS020 WISE MAINTENANCE & CONST 2000.00 CHECK TOTAL 33,684.50 %j 36 O .-I Z N f'1 eF In lD n m D1 O � N M d' 1(1 10 m n D1 O � O W VV E W� O F� WW WW FE $W W W� W� WW WW WW� ww W WZ M a o Z a H M N 11'1 o 0 N N M 0 a vi m 01 o O r V o O m r M V 0 10 in -! v r o o M . 0 O LD .-1 0 O O O 0 O O m 0 O M 0 O O M 0 0 0 Ol 0 O n M 0 O O 0 O O u1 V OD Pa lD U3 m m 1n r OD m rl rl O . / N 0 tD O� M\C N o N '' 0 w O A O ico O to M m U W N O O O W O L4 O 0 N M M �] iW Ep�y 004 N m O w x Ha� W `Hpa� u a Hp�a Hp�a a U H O H U MJ Oi U 7 U D U 'J W U D W U 'J Vi U W V U H U VI a C9 HN MDP C9 a NH Z O H iC H Qa Ll H z k�i Z F L4 Qa z !C E H Qa p 'S F E H Qa S a m W A 3 (Vo 3 (to 3 3 3 3 3 Q�W�i 3 (VIj 3 31.4 a qx� T a' - a �O-1 0y 914 A PN a O J a m w 7 0 H m "J' 0 H m 7 0 H m H m 8 o H m 8 o H 0 M �D O 0 M �D O 0 M O 0 0 0 M 0 O o+ .-I U m -+ V m -+ U a��j o 14 M m O r N a W pWp H a w a 0 � w a w o O N M M lD n lD N M n lD O O 0 O O 0 0 O 0 O O O O O O O O O O O O 0 0 0 O 0 0 O O 0 O 0 O O O 0 M r r tD M y � 1 �..� M w '..� M w .••� M w .r M w �..� M w �••� M w e-1 M w r-4 M w 1-4 M w rl M w m O W In In m M 0 tD in D 1D n M kD n M tD r M to M N m %D 'j. p U U � M Ln V' o 'i -0 m a 0 '-I V ,n V 0 r/ v m d' 0 'i V ,n of 0 '-I " m -0 0 rl r ,n M 0 rl r to M 0 rl N o N 0 rl N 0 0 '-I M in 0 rl V in 0 •-I •V in 0 ri m m 0 V' o 0 '-I 0 0 �-1 0 0 r-i O 0 o rl M 0 a N a a a a s zw o 'Wa 0 Z �y 3 W aaa 3 W 3 a 3 W as 3 3 as 3 W 3 3 W 3 y O U m O U m O U mam a 4 EN. ril y Eul ww F w O H Z !DW-yy a z a a 6 a 4 4 a FC 4 a s gw pmmG� U H z z 3 040 m U U U P7 a P y q 3 0 El O mmmmmmmmmm 0 0 0 O 00 0 0 O O 0 o O 0 O 0 0 O 0 0 O 0 000 ~~~ 0 O 0 0 H m in rr o y m in O y m In O O ~u D O O N 0 H 3 37 O O O 04 H m r�i U HO O o O W a E' a zclj uwi � tC W a' WH W Ln � w � Z> to w wco m U W M z H D w m C7 m z m m w m m m w >o �zII Hz W aa as ,a� Ww Ww EMI z z O E o z « E Z * * F o x W U �.7 p7 �.7 �7 * �a7 E p% E H pa7 H Wa H « U o H 3 H aH H p�� x« H aUc 3* 3 t xUa F o C7 a CWJ N 3 N N z a+ : E z N N« a x z w at 5m �Z RC o * o x D a H H U O In In In o o O o o O K O O O O K O o K O O H U 0 W rl O n O O O o m O m O m O m O O .-I m K O * O rl m O m O m K O x m O m K O K O H N O W Ll gym+ z z H z ai 'pY QU IC ap'i xH :C K QU « rH� ioi'i %pC �pC * « 1py oa K s xM 0 0 m 3 0 0 0 o H w W z > v�i 9 Ci Ci Ci a4 f4 Ci Ci Ci Ci U a4 Ian o o m m o 0 0 0 H 0 N a ~ ' 0 o O O O O ul O o m o -o O N a O N o O OO O O O O o m o n o a m o m o n rf o M W I'-o a o E o o o o H 0 �+ 'i to rl .-I N l0 1p In 1n m O rl W U' O N O N W t7 o H H I N ' w x rn 4 0 0 0 o O o 0 0 0 0 0�+ o o 0 0 Ei W o o %I W o ,�. o O a IH�C-1 Q O �J1 w E �l H W w W W p� > O > O > O I a z H 0'i O O o o o 0 0 O 0 O O 0 o o 0 o 0 o O o o O O o O O 0 o O 0 o 0 K o O 0 o N m w N m w m w * w n ko w n to * o O O o o O o n n n o o o /� `� a n n .-I .4 .4 '-I 0 .-�I z m .-I .-I .d z .4 .4 z m .� r1 H 04 6 a r1 '-I o N I"1 lD t'1 �D /'/ 10 �'1 lD P1 lD P1 lD �'1 �O 0 w m M l0 o m ri r1 H P1 m H In o m o DWI �7--.II O 0 ri .-I N N N n n m m [3�tjlP3GyRRil m o o m In 3 V' o 0 m 0 O 0 o O o O o rq o H o '+ 0 N o n m In o In O O O 0 5+ o H -4 rl H '-1 'i ey N .� .� * H .ti •-I rl * 'i rl x :� In N .� U H U O o o O O O o 0 o O O 0 0 O O o o O a' U rl ti rl 'i eel e-1 H .-I •-I N ti ei rl N N e-I 'i .i N N d' , 38 A/P - AP6002 CHECKS TO BE VOIDED 08:24AM 05/05/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR INVOICE NUMBER ID DATE AMT. PAID NUMBER NAME DESCRIPTION 40966 DEF 03/27/00 128.45 PRE015 THE PRESS -ENTERPRISE CO SUBSCRIPTION 40966 DEF 03/27/00 128.45 PRE015 THE PRESS -ENTERPRISE CO SUPSCRIPTION TOTAL VOIDED 256.90 043, 39 A/P - AP6002 CHECKS TO BE VOIDED 4:44PM 05/02/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE NUMBER ID DATE 39058 DEF 11/04/99 TOTAL VOIDED VENDOR VENDOR AMT. PAID NUMBER NAME 32.00 &00936 MERIDETH LAURENO 32.00 INVOICE DESCRIPTION REFUND DANCE 043 m COUNCIL/RDA MEETING DATE: May 16, 2000 Transmittal of Revenue and Expenditure Reports dated March 31, 2000 RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Transmittal of the March 31, 2000 Statement of Revenue and Expenditures for the City of La Quinta. spe,Effully subm#?d: Jdhn M. Falconer,/Finance Director �rov d for submission buy - Thomas P. Genovese City Manager Attachments: 1. Revenue and Expenditures Report, March 31, 2000 030 CITY OF LA QUINTA REVENUES - ALL FUNDS 07/01/1999-3/31/2000 FUNDS BUDGET RECEIVED REMAINING BUDGET % RECEIVED General Fund Revenues $11,728,871.00 $11,214,869.12 $514,001.88 95.6% Library 200,000.00 383,648.81 (183,648.81) 191.8% Gas Tax Revenue 395,400.00 304,595.69 90,804.31 77.0% Cmaq/lstea 0.00 0.00 0.00 0.0% Federal Assistance 250,400.00 15,705.00 234,695.00 6.3% Proposed Assessment District 2,806,700.00 0.00 2,806,700.00 0.0% Slesf (Cops) Revenue 1,100.00 50,270.59 (49,170.59) 4570.1% Local Law Enforcement 0.00 146.55 (146.55) N/A Lighting & Landscaping 764,400.00 472,556.51 291,843.49 61.8% Quimby 31,000.00 239,913.30 (208,913.30) 773.9% Infrastructure 1,497,500.00 923,801.72 573,698.28 61.7% Village Parking 1,600.00 610.84 989.16 38.2% South Coast Air Quality 25,244.00 17,836.59 7,407.41 70.7% Lq Public Safety Officer 2,200.00 2,169.82 30.18 98.6% Interest Allocation 0.00 408,915.15 (408,915.15) N/A Capital Improvement 41,713,740.97 8,788,626.40 32,925,114.57 21.1 % Lq Norte Capital Improvement 0.00 2,768.71 (2,768.71) N/A Urban Forestry 11,000.00 0.00 11,000.00 0.0% Equipment Replacement 1,022,889.00 1,014,618.75 8,270.25 99.2% Arts In Public Places 302,700.00 176,736.13 125,963.87 58.4% Transportation 0.00 496,577.98 (496,577.98) N/A Parks & Recreation 0.00 332,067.27 (332,067.27) N/A Civic Center 0.00 477,568.05 (477,568.05) N/A Library Development 0.00 194,832.79 (194,832.79) N/A Community Center 0.00 88,254.39 (88,254.39) N/A Street Facility 0.00 16,710.50 (16,710.50) N/A Park Facility 0.00 5,496.13 (5,496.13) N/A La Quinta Financing Authority 697,670.00 706,158.16 (8,488.16) 101.2% RDA Project Area No."I 19,246,785.00 11,094,194.98 8,152,590.02 133.9% RDA Project Area No. 2 6,947,736.00 3,940,990.04 3,006,745.96 133.3% Total L $87,646,935.97 $41,370,639.97 $46,276,296.00 47.2% Ual 0 CITY OF LA QUINTA EXPENDITURES - ALL FUNDS 07/01/1999 - 3/31/2000 FUNDS BUDGET EXPENDITURES ENCUMBERED REMAINING BUDGET % EXPENDED General Fund $13,379,877.12 $8,355,856.92 $6,825.00 $5,017,195.20 62.5% Library 0.00 0.00 0.00 0.00 N/A Gas Tax 395,400.00 296,550.00 0.00 98,850.00 75.0% Cmaq/Istea 0.00 0.00 0.00 0.0% N/A Federal Assistance 130,000.00 0.00 0.00 130,000.00 0.0% Proposed Assessment District 2,806,689.00 0.00 0.00 2,806,689.00 0.0% Slesf (Cops) Revenue 0.00 25,429.79 0.00 (25,429.79) N/A Local Law Enforcement 0.00 0.00 0.00 0.00 N/A Lighting & Landscaping 777,105.31 573,300.00 0.00 203,805.31 73.8% Quimby 235,000.00 10,100.00 0.00 224,900.00 4.3% Infrastructure 7,736,774.71 3,272,434.70 0.00 4,464,340.01 42.3% Village Parking 0.00 0.00 0.00 0.00 N/A South Coast Air Quality 5,700.00 3,690.57 0.00 2,009.43 64.7% Lq Public Safety Officer 2,000.00 0.00 0.00 2,000.00 0.0% Interest Allocation 0.00 0.00 0.00 0.00 N/A Capital Improvement 41,713,741.19 8,788,626.40 16,134.82 32,908,979.97 21.1% Lq Norte Capital Improvement 0.00 125,584.39 0.00 (125,584,39) N/A Urban Forestry 11,000.00 0.00 0.00 11,000.00 0.0% Equipment Replacement 889,923.00 54,606.47 0.00 835,316.53 6.1% Arts In Public Places 753,958.87 295,609.73 0.00 458,349.14 39.2% Transportation 0.00 0.00 0.00 0.00 N/A Parks & Recreation 0.00 0.00 0.00 0.00 N/A Civic Center 0.00 0.00 0.00 0.00 N/A Library Development 0.00 0.00 0.00 0.00 N/A Community Center 0.00 0.00 0.00 0.00 N/A Street Facility 0.00 0.00 0.00 0.00 N/A Park Facility 0.00 0.00 0.00 0.00 N/A La Quinta Financing Authority 1,206,421.78 697,084.08 0.00 509,337.70 57.8% RDA Project Area No. 1 25,714,213.49 14,794,665.37 0.00 10,919,548.12 57.5% RDA Project Area No. 2 12,556,897.39 3,489,864.28 0.00 9,067,033.11 27.8% Total $108,314,701.86 $40,783,402.70 $22,959.82 $67,508,339.34 37.7% 0 5 M O U", 4 CITY OF LA QUINTA 07/01/1999-3131/2000 GENERAL FUND REVENUES DETAIL TAXES: Property Tax No Low Property Tax Distribution Document Transfer Tax Sales Tax Transient Occupancy Tax Franchise Tax TOTAL TAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Electrical Permits Mechanical Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: General Government Fees Finance Fees City Clerk Services Fees Community Services Fees Bldg & Safety Fees Community Development Fees Public Works Fees TOTAL FEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Off Hwy Vehicle License Motor Vehicle Code Fines Parking Violations Misc Fines AB939 CSA152 Assessment Historical Preservation Grant Sunline Transit CVAG County of Riverside -Grants State of California -Grants TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue Cash Over/(Short) TOTAL MISCELLANEOUS TRANSFER IN TOTAL GENERAL FUND REMAINING % BUDGET RECEIVED BUDGET RECEIVED 502,300.00 372,205.42 130,094.58 74.10% 433,900.00 299,878.25 134,021.75 69.11 % 222,000.00 257,813.54 (35,813.54) 116.13% 2,305,600.00 1,788,557.72 517,042.28 77.57% 3,050,000.00 2,425,880.92 624,119.08 79.54% 381,900.00 174,575.95 207,324.05 45.71 % 6,895,700.00 5,318,911.80 1,576,788.20 77.13% 110,800.00 110,139.30 660.70 99.40% 8,100.00 6,384.50 1,715.50 78.82% 412,500.00 1,096,595.38 (684,095.38) 265.84% 86,700.00 182,978.00 (96,278.00) 211.05% 68,000.00 192,206.75 (124,206.75) 282.66% 35,800.00 97,597.50 (61,797.50) 272.62% 44,200.00 45,109.50 (909.50) 102.06% 766,100.00 1,731,010.93 (964,910.93) 225.95% 50.00 0.00 50.00 0.00% 50.00 36.35 13.65 72.70% 1,000.00 662.60 337.40 66.26% 124,210.00 103,939.07 20,270.93 83.68% 298,400.00 655,476.23 (357,076.23) 219.66% 107,800.00 235,494.28 (127,694.28) 218.45% 271,100.00 535,891.59 (264,791.59) 197.67% 802,610.00 1,531,500.12 (728,890.12) 190.81 % 910,900.00 775,930.44 134,969.56 85.18% 250.00 390.18 (140.18) 156.07% 14,400.00 45,438.66 (31,038.66) 315.55% 22,300.00 15,559.90 6,740.10 69.78% 4,600.00 2,413.50 2,186.50 52.47% 91,100.00 82,273.21 8,826.79 90.31 % 109,200.00 127,984.00 (18,784.00) 117.20% 10,000.00 0.00 10,000.00 0.00% 0.00 0.00 0.00 N/A 471,111.00 471,111.00 0.00 100.00% 55,000.00 56,138.38 (1,138.38) 102.07% 5,000.00 33,933.80 (28,933.80) 678.68% 1,693,861.00 1,611,173.07 82,687.93 95.12% 1,464,000.00 976,665.80 487,334.20 66.71 % 55,600.00 10,159.42 45,440.58 18.27% 0.00 418.19 (418.19) N/A 55, 600.00 10,577.61 45,022.39 19.02 % 51,000.00 35,029.79 15,970.21 68.69% 11,728,871.00 11,214,869.12 514,001.88 95.62% 05 OvJ CITY OF LA QUINTA 07/01/1999-3/31/2000 ALL OTHER FUNDS REVENUE DETAIL LIBRARY: County of Riverside Interest TOTAL LIBRARY GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Interest TOTAL GAS TAX CMAQ/ISTEA CMAQ/ISTEA Grant Interest TOTAL CMAQ/ISTEA FEDERAL ASSISTANCE REVENUE: CDBG Grant Interest TOTAL FEDERAL ASSISTANCE REMAINING % BUDGET RECEIVED BUDGET RECEIVED 200,000.00 376,111.58 (176,111.58) 188.06% . 0.00 7,537.23 (7,537.23) N/A 200,000.00 383,648.81 (183,648.81) 191.82% 123,200.00 97,671.31 25,528.69 79.28% 89,200.00 70,009.04 19,190.96 78.49% 172,500.00 129,642.63 42,857.37 75.16% 5,000.00 5,000.00 0.00 100.00% 5,500.00 2,272.71 3,227.29 41.32% 395,400.00 304,595.69 90,804.31 77.03% 0.00 0.00 0.00 N/A 0.00 0.00 0.00 N/A 0.00 0.00 0.00 0.00% 250,400.00 15,705.00 234,695.00 6.27% 0.00 0.00 0.00 N/A 250,400.00 15,705.00 234,695.00 6.27% PROPOSED ASSESSMENT DISTRICT Assessment Bond Proceeds 2,806,700.00 0.00 2,806,700.00 0.00% TOTAL PROPOSED ASSESSMENT DISTRIC 2,806,700.00 0.00 2,806,700.00 0.00% SLESF(COPS)REVENUE: SLESF (Cops) Funding Interest TOTAL SLESF (COPS) LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding Interest Transfer in TOTAL LLEBG 0.00 48,372.24 (48,372.24) N/A 1,100.00 1,898.35 (798.35) 172.58% 1,100.00 50,270.59 (49,170.59) 4570.05% 0.00 0.00 0.00 N/A 0.00 146.55 (146.55) N/A 0.00 0.00 0.00 N/A 0.00 146.55 (146.55) N/A LIGHTING & LANDSCAPING REVENUE: Assessment 764,200.00 440,216.15 323,983.85 57.60% Developer 0.00 34,840.00 (34,840.00) N/A Interest 200.00 (2,499.64) 2,699.64 -1249.82% TOTAL LIGHTING & LANDSCAPING 764,400.00 472,556.51 291,843.49 61.82% QUIMBY REVENUE: Quimby Fees Interest TOTAL QUIMBY 20,000.00 234,962.30 (214,962.30) 1174.81 % 11,000.00 4,951.00 6,049.00 45.01% 31,000.00 239,913.30 (208,913.30) 773.91 % 05 r U CITY OF LA QUINTA 07/01/1999-3/3112000 ALL OTHER FUNDS REVENUE DETAIL (continued) INFRASTRUCTURE REVENUE: Infrastructure Fee Interest TOTALINFRASTRUCTURE VILLAGE PARKING REVENUE: Interest TOTAL VILLAGE PARKING SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution Interest TOTAL SCAQ LQ PUBLIC SAFETY OFFICER FUND Transfer In Interest TOTAL LQ PUBLIC SAFETY INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest Transfer In TOTAL INTEREST ALLOCATION CAPITAL IMPROVEMENT FUND: CVAG Funding CVWD County of Riverside State of Ca- Office Emer. Services RCTC Funding IID SB300 Funding Surface Transportation SB821-Bicycle Path Grant APP Contribution Developer Agreement Funding Transfers in From Other Funds TOTAL CIP REVENUE LQ NORTE CAPITAL IMPROVEMENT FUND: Prepayment Bond Proceeds Interest TOTAL LQ NORTE CIP REMAINING % BUDGET RECEIVED BUDGET RECEIVED 1,066,500.00 720,138.55 346,361.45 67.52% 431,000.00 203,663.17 227,336.83 47.25% 1,497,500.00 923,801.72 573,698.28 61.69% 1,600.00 610.84 989.16 38.18% 1,600.00 610.84 989.16 38.18% 21,244.00 17,392.07 3,851.93 81.87% 4,000.00 444.52 3,555.48 11.11 % 25,244.00 17,836.59 7,407.41 70.66% 2,000.00 2,000.00 0.00 100.00% 200.00 169.82 30.18 84.91 % 2,200.00 2,169.82 30.18 98.63% 0.00 408,915.15 (408,915.15) N/A 0.00 0.00 0.00 N/A 0.00 408,915.15 (408,915.15) N/A 12,138,823.50 2,528,783.99 9,610,039.51 20.83% 1,753,171.00 0.00 1,753,171.00 0.00% 0.00 0.00 0.00 N/A (29,834.40) 0.00 (29,834.40) 0.00% 0.00 0.00 0.00 N/A 50,000.00 0.00 50,000.00 0.00% 67,000.00 0.00 67,000.00 0.00% 1,741,308.00 0.00 1,741,308.00 0.00% 0.00 0.00 0.00 N/A 712,410.00 293,652.98 418,757.02 41.22% 1,025,652.84 483,962.78 541,690.06 47.19% 24,255,210.03 5,482,226.65 18,772,983.38 22.60% 41,713,740.97 8,788,626.40 32,925,114.57 21.07% 0.00 0.00 0.00 N/A 0.00 0.00 0.00 N/A 0.00 2,768.71 (2,768.71) N/A 0.00 2,768.71 (2,768.71) N/A 055 0 7 CITY OF LA QUINTA 07/01/1999-3/3112000 ALL OTHER FUNDS REVENUE DETAIL (continued) URBAN FORESTRY Grant Revenue Interest TOTAL URBAN FORESTRY EQUIPMENT REPLACEMENT FUND: REMAINING % BUDGET RECEIVED BUDGET RECEIVED 11,000.00 0.00 11,000.00 0.00% 0.00 0.00 0.00 N/A 11,000.00 0.00 11,000.00 0.00% FMP Equipment Charges 510,578.00 510,783.00 (205.00) 100.04% Interest 41,200.00 32,724.75 8,475.25 79.43% Transfers In 471,111.00 471,111.00 0.00 100.00% TOTAL EQUIPMENT REPLACEMENT 1,022,889.00 1,014,618.75 8,270.25 99.19% ARTS IN PUBLIC PLACES REVENUE: " Arts in Public Places Deposits 275,500.00 163,164.63 112,335.37 59.22% * Arts in Public Places Credits Applied 0.00 0.00 0.00 N/A Interest 27,200.00 13,571.50 13,628.50 49.90% TOTAL ARTS IN PUBLIC PLACES 302,700.00 176,736.13 125,963.87 58.39% * These amounts are deposits and are treated as liabilities and not as revenues. TRANSPORTATION Developer fees Interest TOTAL TRANSPORTATION PARKS & RECREATION Developer fees Interest TOTAL PARKS & RECREATION CIVIC CENTER Developer fees Interest TOTAL CIVIC CENTER LIBRARY DEVELOPMENT Developer fees Interest TOTAL LIBRARY DEVELOPMENT 0.00 493,375.72 (493,375.72) N/A 0.00 3,202.26 (3,202.26) N/A 0.00 496,577.98 (496,577.98) N/A 0.00 329,888.90 (329,888.90) N/A 0.00 2,178.37 (2,178.37) N/A 0.00 332,067.27 (332,067.27) N/A 0.00 474,454.57 (474,454.57) N/A 0.00 3,113.48 (3,113.48) N/A 0.00 477,568.05 (477,568.05) N/A 0.00 193,553.74 (193,553.74) N/A 0.00 1,279.05 (1,279.05) N/A 0.00 194,832.79 (194,832.79) N/A 0510 CITY OF LA QUINTA 07/01/1999-3131/2000 ALL OTHER FUNDS REVENUE DETAIL (continued) COMMUNITY CENTER Developer fees Interest TOTAL COMMUNITY CENTER STREET FACILITY Developer fees Interest TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY REMAINING % BUDGET RECEIVED BUDGET RECEIVED 0.00 87,675.97 (87,675.97) N/A 0.00 578.42 (578.42) N/A 0.00 88,254.39 (88,254.39) N/A 0.00 16,603.19 (16,603.19) N/A 0.00 107.31 (107.31) N/A 0.00 16,710.50 (16,710.50) N/A 0.00 5,456.23 (5,456.23) N/A 0.00 39.90 (39.90) N/A 0.00 5,496.13 (5,496.13) N/A 0 0 C., 9 07/01/1999 - 3/31/2000 GENERAL FUND EXPENDITURE SUMMARY REMAINING % BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: LEGISLATIVE 398,100.00 307,818.44 0.00 90,281.56 77.32% CITY MANAGER'S OFFICE 582,250.00 402,185.04 0.00 180,064.96 69.07% ECONOMIC DEVELOPMENT 811,650.00 556,916.34 0.00 254,733.66 68.62% PERSONNEL/RISK MGT 446,250.00 230,187.94 1,125.00 214,937.06 51.58% TOTAL GENERAL GOVERNMENT 2,238,250.00 1,497,107.76 1,125.00 740,017.24 66.89% FINANCE: FISCAL SERVICES 490,2%00 330,220.72 0.00 160,029.28 67.36% CENTRAL SERVICES 574,246.00 340,378.74 0.00 233,867.26 59.27% TOTAL FINANCE 1,064,496.00 670,599.46 0.00 393,896.54 63.00% CITY CLERK 356,650.00 229,431.32 0.00 127,218.68 64.33% COMMUNITY SERVICES SENIOR CENTER 232,170.00 162,085.44 0.00 70,084.56 69.81% PARKS & RECREATION ADMINISTRATION 565,769.00 390,530.43 0.00 175,238.57 69.03% PARKS & RECREATION PROGRAMS 67,750.00 38,851.17 0.00 28,898.83 57.34% TOTAL COMMUNITY SERVICES 865,689.00 591,467.04 0.00 274,221.96 68.32% POLICE 3,186,149.00 1,363,406.66 0.00 1,822,742.34 42.79% BUILDING & SAFETY: BUILDING & SAFETY -ADMIN 217,150.00 153,984.37 0.00 63,165.63 70.91% CODE COMPLIANCE 434,193.00 278,180.51 0.00 156,012.49 64.07% ANIMAL CONTROL 163,602.00 99,225.26 0.00 64,376.74 60.65% BUILDING 545,373.00 435,861.78 0.00 109,511.22 79.92% EMERGENCY SERVICES 46,900.00 27,009.57 0.00 19,890.43 57.59% FIRE 20,000.00 8,145.93 0.00 11,854.07 40.73% CIVIC CENTER BUILDING -OPERATIONS 1,187,853.00 1,144,903.08 0.00 42,949.92 96.38% TOTAL BUILDING & SAFETY 2,615,071.00 2,147,310.50 0.00 467,760.50 82.11% COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 561,300.00 280,211.89 0.00 281,088.11 49.92% CURRENT PLANNING 937,799.00 403,852.24 0.00 533,946.76 43.06% TOTAL COMMUNITY DEVELOPMENT 1,499,099.00 684,064.13 0.00 815,034.87 45.63% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 183,350.00 128,421.61 0.00 54,928.39 70.04% DEVELOPMENT & TRAFFIC 810,710.00 522,020.69 0.00 288,689.31 64.39% MAINT/OPERATIONS- STREETS 1,257,024.00 548,217.56 5,700.00 703,106.44 43.61% MAINT/OPERATIONS- LTG/LANDSCAPING 1,119,503.00 802,681.45 0.00 316,821.55 71.70% CAPITAL PROJECTS 155,005.00 121,243.36 0.00 33,761.64 78.22% TOTAL PUBLIC WORKS 3,525,592.00 2,122,584.67 5,700.00 1,397,307.33 60.21% TRANSFERS OUT 1,682,416.34 1,227,161.67 0.00 455,254.67 72.94% GENERAL FUND REIMBURSEMENTS (3,653,535.22) (2,177,276.29) 0.00 (1,476,258.93) 59.59% NET GENERAL FUND EXPENDITURES 13,379,877.12 8,355,856.92 6,825.00 5,017,195.20 62.45% 053 U1 CITY OF LA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY LIBRARY FUND: PROJECT EXPENDITURES GAS TAX FUND: REIMBURSE GENERAL FUND QUIMBY FUND: TRANSFER OUT FEDERAL ASSISTANCE FUND: TRANSFER OUT SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES TRANSFER OUT TOTAL SOUTH COAST AIR QUALITY 07/01 /1999.3/31 /2000 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 0.00 0.00 395,400.00 296,550.00 0.00 0.00 N/A 0.00 98,850.00 75.00% 235,000.00 10,100.00 0.00 224,900.00 4.30% 130,000.00 0.00 0.00 130,000.00 0.00% 5,700.00 3,690.57 0.00 2,009.43 64.75% 0.00 0.00 0.00 0.00 N/A 5,700.00 3,690.57 0.00 2,009.43 64.75% CMAQ/ISTEA TRANSFER OUT 0.00 0.00 0.00 0.00 N/A LA QUINTA PUBLIC SAFETY CONTRIBUTIONS 2,000.00 0.00 0.00 2,000.00 0.00% LLEBG FUND TRANSFER OUT 0.00 0.00 0.00 0.00 N/A SLEF (COPS) TRANSFER OUT 0.00 25,429.79 0.00 (25,429.79) N/A LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 764,400.00 573,300.00 0.00 191,100.00 75.00% TRANSFER OUT 12,705.31 0.00 0.00 12,705.31 0.00% FAL LTG/LANDSCAPING FUND TOTAL LTG/LANDSCAPING FUND 777,105.31 573,300.00 0.00 203,805.31 73.77% INFRASTRUCTURE: CONSTRUCTION 109,700.00 63,000.00 0.00 46,700.00 57.43% REIMBURSE GENERAL FUND 203,910.00 152,932.50 0.00 50,977.50 75.00% TRANSFER OUT 7,423,164.71 3,056,502.20 0.00 4,366,662.51 41.18% TOTAL INFRASTRUCTURE 7,736,774.71 3,272,434.70 0.00 4,464,340.01 42.30% PROPOSED ASSESSMENT DISTRICT TRANSFER OUT 2,806,689.00 0.00 0.00 2,806,689.00 0.00% OVA CITY OF LA QUINTA 07/01/1999.3131/2000 GENERAL FUND EXPENDITURE SUMMARY REMAINING % BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED TRANSPORTATION Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL TRANSPORTATION 0.00 0.00 0.00 0.00 N/A PARKS & RECREATION Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL PARKS & RECREATION 0.00 0.00 0.00 0.00 N/A CIVIC CENTER Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL CIVIC CENTER 0.00 0.00 0.00 0.00 N/A LIBRARY DEVELOPMENT Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL LIBRARY DEVELOPMENT 0.00 0.00 0.00 0.00 N/A COMMUNITY CENTER Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL COMMUNITY CENTER 0.00 0.00 0.00 0.00 N/A STREET FACILITY Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL STREET FACILITY 0.00 0.00 0.00 0.00 N/A PARK FACILITY Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL PARK FACILITY 0.00 0.00 0.00 0.00 N/A CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 40,797,514.29 8,678,295.44 16,134.82 32,103,084.03 21.27% PROJECT REIMBURSEMENTS TO GEN FUND 916,226.90 110,330.96 0.00 805,895.94 12.04% TOTAL CAPITAL IMPROVEMENT 41,713,741.19 8,788,626.40 16,134.82 32,908,979.97 21.07% ART IN PUBLIC PLACES FUND PROJECT EXPENSES 41,548.87 1,956.75 0.00 39,592.12 4.71% CIP EXPENSES 712,410.00 293,652.98 0.00 418,757.02 41.22% TOTAL ART IN PUBLIC PLACES 753,958.87 295,609.73 0.00 458,349.14 39.21% LQ NORTE (97-1) CIP FUND PROJECT EXPENSES 0.00 125,584.39 0.00 (125,584.39) N/A URBAN FORESTRY GRANT TRANSFER OUT 11,000.00 0.00 0.00 11,000.00 0.00% EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 889,923.00 54,606.47 0,00 835,316.53 6.14% 060 l F1 � T La�� a•c� S c�MOFT9� AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: May 16, 2000 ITEM TITLE: Transmittal of Treasurer's Report as of March 31, 2000 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: BUSINESS SESSION: CONSENT CALENDAR: 3 STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated March 31, 2000 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. ResVoctfully sy)milted: n M. Falconer; Finance Director Approved for Submission by: Thomas P. Genovese, City Manager Attachment: Treasurer's Report, City of La Quinta 0bi MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for March 31, 2000 DATE: May 2, 2000 Attached is the Treasurer's Report for the month ending March 31, 2000. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Dept. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Sold/Matured Other Ending Change Cash (1) $1,052,768 $114,478 1,167,246 $114,478 LAIF $11,432,650 600,000 10,832,650 (600,000) US Treasuries (2) $19,014,735 499,762 (10,548) 19,503,949 489,214 US Gov't Agencies (2) $19,735,643 4,998,000 5,000,000 56,650 19,790,293 54,650 Commercial Paper (2) $0 0 0 Mutual Funds $7,782,889 2,433,969 5,348,920 (2,433,969) Total $59 018 685 1 $5 612 240 $8 033 969 $46 102 $56 643 058 $2 375 627 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and ins in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. the City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. M. Falcon ate nance Director/Treasurer Footnote (1) The amount reported in the other column represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. 0 6 0 E E .9 E d N a m aci E d C O m Z, Z b E O cr LU IL '� y C y h G C O C. O �p a z M y a Q L �++ C w �E Lu m z �E y 8 WIx W I IM = U C p C C C C C Z z z Z Z C Z C z C Z W O L M p) E � O O A O d °�U p o a.d ca ¢ muwi U LL LL d 0 0 y C N CO N C 2 2 12 1. O C N N E . E T a Cl N N N pj N C C � Cp Q p a G N lnaaE O O.O—� j 7 ^ tp'a5� ^ 2pa5�� a ~C y o S N N IL N E O N E a pQC '� n O1 Ol N• cO� L'y t+ p C N N V 1 V O y O C X ZCC7W erg N e- a� N � O p� O e�p 8 � �Np N n a aMD N aO pe Ci M O r°i a� N t0 m cmn top C� O Q z O z O �� U) pNj Oi E COro n N 0 to >> �i O g p� O o "r' O �i Y g N 8 OD m Ln 2 � ¢ z O W y C�p lL s��SIR a a¢ N u�i ° aR M co ° O Lf) °i O Q Z y E a E u�i o Q� N (n a C = a� w S m t .EOcQ mU )°° m E aZ y t 0 y I(c0 u 0 C N N C O 0N. C C N yL �.6 7 N q QR ° •° N P m D C 0) LL pp N O. � 0 dLL 12•°`° Q� E y CRoLLm a N � O N N0CC 1 O Z--V -p �y0- °N �E CA 0z C dORCCe LL -00c.c o * 1CCO Co CO E 0 .°5T D-c0 a i Wm 'is E C y m d m y o c d 5 ° E E f'a o `m o Ez�`�LLo E � E� U ¢ c : m >a m 10°U) E cm d ° C N N N N� E Q C U N N U 0 fA 7 (p �2ULLLL LLLL LLLL jy C a O X 01 2w< > c O F 0 0 0 0 �icpinr- ui ui ui cd .4 y E E N N C C tl) N N N O 01 U Q y a > 0 c a°M¢lx `oo`°m 0 06�1 c f y w w w H N N N c c < aaaco 0C,4 06'1 005 c� c m m to °a c N y CfU C � > C C 08 06 L L N f0 m ftl U cUo `o 'S o o c cy C N O J 2 7 �" a oaL C Uo2 o NOLO rn nno Cl) opnOAtS msO NOo- Cj � C LO �mOC,4N Ococ jeefp�� ~ ~ Vaa V C Ncq C., f0� "NM N W) N a to N M wl► e� n N n Q Wi LO OD CV N CO Q �.0 0 a (oC%iui� C C 7 c U. c N 7 U. LLaciLLN c d U. E C O) LL C _O y C C C 7� tJ L 7 a p C N C1 E C C O N C N pLL G) LL,lO.WLL O LL C) C O. J ca c cuts C ty d 7 �N, > LL i '.' Q� 7 LL y my c LL—pLL �.2afY LLd� N �Q is E G ° m Ez�.� ClL Z«� tcm 7 d �u ap N N p N p df9rn E cNE._A�oyyc. 9c N )6 0 w— n« l6 0 O' 7L H N N N y C O d y O UC7C9UC7��tA5UQW�F- UOJ LLtl� F V 0 31 � 0 k « C % .� L k 2 � § � /� ■ f_ / 0 q 550 Oo>R ■22 o E �k�k UmQ� V /+ 0 � 20 cod 00 ' � C� 2zzz22Z ■ � 2q ��QQQ�oQ C�2ZZRa2 wJ u® kk p2Z2222 A CD C k ��oo00� c %0 § ® k���� ■ o o 2 2 © a a cc a06 2 LL e am o a a g■ kC15C0Z�� 2 Q 2 ¢ LL � ■ ■ ® � f r � m ■ Z a co > a)IL § m co E ƒ 2 E c k « ■ § § U f e2 U k§ •Dw�— c k § k (6 C6 — £z0 =i=i2'12 2 ® '§ o 0 0 0 0 0 � � � 0 0 0 2�0JC)� QZ�ZMZ C; R kk� @ CL S��oom0 C 2 o v C LNG § g « >_��■ cco o 2 2 ��(Laƒ� �oaa.gi5 � � ■ ■� kcocoZ� � S 2 ■ LL V � � 2 $ � V 0 ¢ £ c co E � Q r E ■ f 2— c> 2 W o Q > c e � k § k U- � � 42 k 22U���2�- 2co 02 2 CD V C�a0V) m_ V) � V �p�CO $(6 � ®� 2 C4 0 *J k� / 3 u CO E a_ k a) cm a a E m ��C m a. 06U >Lu 2 � CL2k�E= o b m d o J 0�UL-jƒ2 - . 0U� N M Wg� p P! I 6s4i;ml Imi YN10iRe- YaO> WOInY N 10 WMNV�- ��fNO� I-S r � W a N� a m r� ygyg I A I 067 Ubs O N LO 04 00M 0^ "R N O R N OBI CS a) W ��N�O V' O 10f! O V aO N- ��O0)(D OOO�ON Go 'q n n P.F' 1f! to V M00 M(hN M N Of t~fl 04 CN 04 N��NN to(O M 00CI t0 (�pO� N M(�DN NO OD V' tQp to SON OM 1n 00 M OD cdN M ON- to N V: O W ":r P, O> Me-m tNf1 r Lq V' 0 cm 04 Ci110 V 0) M a0+1 p� a)00 cn� 00 OtOp t000 N N N IyOp 1� Lf!C f' thQ IM V'O N 00 e0 �GON MN�N� 000Go N�ON� 00 t0 LL N to Cl)e- O O1 OI (O Cl) co00 t0 N b014 -q1LO Wr-� M m�M "It OD W �Q 0 hrt fR q N W � (DO Cli N ` N `LN tD f`v Oaa�yp NNN �N�,N O V'N 1 V'P MN a) t"f fA M M fA C N 1f1 M a M li. N 2p tl!p'� W 000(D m0(D(DO t0 f-N a) (D MIH f-00 N0 (DO to N to to p O' N M (D O N W O V^ V^ N a) M Cl M t0 t0 M Cli Oj LQ O O N(1)044 tD M (D M V' M� tD f• M t0 r QN LL tD N W�CNM N N tff N N e �j 0 0 �oo 01 N M to oL �t M pOpOD � ` (oaoo00N O M000 (D P .0. NvM f IANj()MON N N N N j N Cl) h N NLL daUVI I-Oc') Cl (- W� OI NN O0N 0p0 pOco N 0 r- D 010In(OfD O CS! N N VNVN N�NO N a 00 Cl) Ci MO� LL N N 0 W coOtO NNNN NNO 0� NOM ^ V' tD N f` �N(D 1Mf1 to O tD w�10 UO� 1C1f)00 MM OD (NM N Of`j p � N N aMa t0 p Q �1n(f �NNNOOD �cli to MM tt)00 N� to �cn "n C L N 7 O � C H y C w d a 2 0) a I �1 (� E y = O 10 CD U T C C f0 C N U 0 L m C C tl] 01 y U C y J C W Q y m C R U LLE ) �> ry0C) °6Xj O CL EF XLL y a CL X3 N C�0 y >NVOnW 0)cm > vaC H `U°O0 -) n�000 z U wwM z V N O h t'0 C 0f) 0i - :: 06 — O N OND Oct O1- LO N W O co � to c- co N N OD V (D O f � N N N tD � T � O O N W I N N 0 CT C6 O A N N 9 O r.. (D M y ID y m N C C L L U U O O z z 06u 061 CITY OF LA QUINTA BALANCE SHEET 03/31/00 ASSETS: POOLED CASH LQRP INVESTMENT IN POOLED CASH INVESTMENTT-BILL/NOTES & OTHER AUTO MALL CASH LQRP CASH BOND REDEMPTION CASH BOND RESERVE CASH BOND PROJECT CASH - BOND ESCROW CASH PETTY CASH 1,000.00 1 000 .00 CASH & INVESTMENT TOTAL 33,016,375.37 23,192,928.56 590,862.60 56,800,166.53 CITY CITY FIXED LONG TERM CITY ASSETS DEBT RDA 2,666,395.57 8,133,808.63 755,000.00 30,000,000.00 348,979.80 95,498.67 9,562.86 14,199,060.70 RDA RDA FA FIXED LONG TERM FINANCING LONG TERM GRAND ASSETS DEBT AUTHORITY DEBT TOTAL (784.21) 10,799,417,89 755,000.00 30,000,000.00 348,979.80 95,498.67 28.73 9,591.39 591, 618.08 14, 790, 878.78 INVESTMENT IN LAND HELD FOR RESALE ACCOUNTS RECEIVABLE 35.711.23 60,983.90 8,260,000.00 8,356,695.13 PREMIUM/DISCOUNT ON INVESTMENT (143,929.28) (13,179.08) (157,108.36) LQRP-ACCOUNTS RECEIVABLE 54,431.06 54,431.06 INTEREST RECEIVABLE 18,827.82 18,627.82 LOAN/NOTES RECEIVABLE 19,775.15 2,668,850.80 2,688,625.95 DUE FROM OTHER AGENCIES 127,984.00 127.984.00 DUE FROM OTHER GOVERNMENTS DUE FROM OTHER FUNDS 785,501.19 741,656.90 1,527,158.09 DUE FROM RDA 7,005,277.20 7,005,277.20 INTEREST ADVANCE -DUE FROM RDA 1,679,799.34 1,679,799.34 ADVANCES TO OTHER FUNDS 192,925.78 192,925.78 NSF CHECKS RECEIVABLE 2,214.86 2,214.86 ACCRUED REVENUE 833.40 833.40 TRAVEL ADVANCES 2,663.00 2,663.00 EMPLOYEE ADVANCES PREPAID EXPENSES RECEIVABLE TOTAL 9,726,560.29 3,513,576.98 8,260,000.00 21,500,127.27 WORKER COMPENSATION DEPOSIT RENT DEPOSITS UTILITY DEPOSITS 75.00 75.00 MISC. DEPOSITS 2,100.00 2,100.00 DEPOSITS TOTAL 2.175.00 2,175.00 GENERAL FIXED ASSETS 1.330.847.28 15,285,816.00 10,236,505.05 26,853,169.33 ACCUMULATED DEPRECIATION (574,043.27) (574,043.27) AMOUNT AVAILABLE TO RETIRE LIT DEBT 3,395,117.03 3,395,117.03 AMOUNT TO BE PROVIDED FOR L/T DEBT _ 1,677,482.02 95 124 345.06 8,280,000.00 105,061,827.08 TOTAL OTHER ASSETS 758,804.01 15,285,816.00 1,677,482.02 10,236,5W.05 98,519,482.09 8,280,000.00 134,736,070.17 TOTAL ASSETS 43,501,904.67 15,285,816.00 1,677,482.02 26,706,505.54 10,236,508.05 98,519,462.09 8,850,862.60 8,260,000.00 213,038 538 97 LIABILITY ACCOUNTS PAYABLE 11.999.44 11,999.44 DUE TO OTHER AGENCIES 951,428.14 951,428.14 DUE TO OTHER FUNDS 575.00 1,517,278.09 9,305.00 1,527,158.09 INTEREST ADVANCE -DUE TO CITY ACCRUED EXPENSES PAYROLL LIABILITIES 51,379.55 51,379.55 STRONG MOTION INSTRUMENTS 7,012.47 7,012.47 FRINGE TOED LIZARD FEES 28,890.00 28,890.00 SUSPENSE 3.000.00 3,000.00 DUE TO THE CITY OF LA QUINTA PAYABLES TOTAL 1,042,285.16 11,999.44 1,517,278.09 9,305.00 2,580,867.69 ENGINEERING TRUST DEPOSITS SO. COAST AIR QUALITY DEPOSITS ARTS IN PUBLIC PLACES DEPOSITS 408,251.95 408,251.95 LQRP DEPOSITS 15,364.00 15,364.00 DEVELOPER DEPOSITS 1,113,592.18 25,000.00 1,138,592.18 MISC. DEPOSITS 365,309.95 365,309.95 AGENCY FUND DEPOSITS 1,151,476.41 1,151,476.41 TOTAL DEPOSITS 3,038,630.49 40,364.00 3,078,994.49 DEFERRED REVENUE 8,270.67 8,260,000.00 8,268,270.67 . OTHER LIABILITIES TOTAL 8,270.67 8,260,000.00 8,268,270.67 COMPENSATED ABSENCES PAYABLE 337,880.88 337,880.86 DUE TO THE CITY OF LA QUINTA 1,327,601.72 8,570,076.34 9,897,678.06 DUE TO COUNTY OF RIVERSIDE 12,466,237.00 12,466,237.00 DUE TO C.V. UNIFIED SCHOOL DIST. 10,068,148.75 10,068,148.75 DUE TO DESERT SANDS SCHOOL DIST. BONDS PAYABLE 67,415,000.00 8,260,000.00 75,675,000.00 TOTAL LONG TERM DEBT 1,665,482.58 98,519,462.09 8,260,000.00 108,444,944.67 TOTAL LIABILITY 4,089,186.32 1,677,482.02 1,557,642.09 98,519,462.09 8,269,305.00 8,260,000.00 122,373,077.52 EQUITY -FUND BALANCE 39,412,718.35 15,285,816.00 25,148,863.45 10,236,508.05 581,557.60 90,665,481.45 TOTAL LIABILITY & EQUITY 43,501,904.07 15,285,816.00 1,677,482.02 26,708,505 54 10,236,506.05 98 519,462.09 8 850.862.60 8.260.000.00 213.03QBB CASH & INVESTMENT TOTAL WAN,166.53 PREMIUM/DISCOUNT ON INVESTMENT (157,106,36) TOTAL 56,643,058.17 U i j T4t,t 4 4 Q" COUNCIL/RDA MEETING DATE: May 16, 2000 Approval of an Appropriation for Economic Development Contract Services and Legal Litigation Services RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve an appropriation of $81,000 to the contract services economic development account in the City Managers Division. Approve and appropriation of $100,000 to the contract services legal litigation account in the Legislation Division. FISCAL IMPLICATIONS: Contract Service The Fiscal Year 1999-00 Budget contained a line item for Contract Services totaling $363,000 for the Palm Springs Desert Resorts Convention and Visitors Bureau (PSDRVCB). Based upon the high volume of Transient Occupancy Tax (TOT) in accordance with our agreement, staff is requesting an additional $81,000 to pay the Bureau. The $81,000 requested will be offset against TOT revenues (101-000-409-000) and is available in General Fund Reserves (101-000-300-290). Litigation The Fiscal Year 1999-00 Budget contained a line item for Contract Services Litigation totaling $120,000. Based upon actual and projected costs through June 30, 2000 staff is estimating an additional $100,000 for litigation costs. The $100,000 requested is available in General Fund Reserves (101-000-300-290). CHARTER CITY: None 070 BACKGROUND AND OVERVIEW: Contract Service The City of La Quinta projects the amount of TOT and the amount payable to the PSDRVCB each year. The Bureau bills the City on a quarterly basis the estimated amount and does an annual reconciliation based upon the actual. Staff has completed the reconciliation and based upon the actual TOT exceeding the budget, and in accordance with our agreement, the City owes the Bureau $81,000. Litig tion The City of La Quinta is either the plaintiff or defendant in lawsuits which requires legal services. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the appropriation of $81,000 for economic development contract services and $100,000 in litigation legal fees; or 2. Do not approve the appropriation of $81,000 for economic development contract services and $100,000 in litigation legal fees; or 3. Provide staff with alternative direction. Respectfully submitted, Mark Weiss, Assistant City Manager Approved for submission by: f Thomas P. Genovese, City Manager 0,71 AW T4ht 4 4Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 16, 2000 CONSENT CALENDAR: ITEM TITLE: Approval of Resolution to Reaffirm the STUDY SESSION: City's Adoption of the Annual Assessment for CSA PUBLIC HEARING: 152, Authorize Riverside County to Continue to Levy Assessments, and Indemnify and Hold the County Harmless for Levying Assessments on City Parcels Under CSA 152 Adopt a Resolution of the City Council authorizing Riverside County to levy assessments for the Fiscal Year 2000/2001 under CSA 152. The adoption of this Resolution will authorize Riverside County to continue assessing CSA 152 assessments in the amount of nine dollars and ninety-nine cents ($9.99) per parcel within the City of La Quinta. The estimated revenue for Fiscal Year 2000/2001 is approximately $1 13,800. None. In December 1991, the County of Riverside initiated the use of County Service Area (CSA) 152 to provide funding for local jurisdictions for flood control and storm drain maintenance. On May 20, 1997, the City of La Quinta passed Resolution No. 97-39 approving the benefit assessment unit (BAU) rate for the Fiscal Year 1997/98 CSA 152 Assessment. Resolution No. 97-39 states that the City shall agree to indemnify, defend, and hold the County and members of its Board, Officers, Employees, and Agents harmless from any and all claims, demands, and causes for the collection of assessments under CSA 152. T:\PWDEPT\COUNCIL\2000\000516a.wpd Each year the County of Riverside collects the $9.99 assessment per parcel under CSA 152 to fund the City's program for the National Pollutant Discharge Elimination System (NPDES) Permit. The services funded by CSA 152 include, but are not limited to, flood control and storm drain maintenance, detention basin maintenance, and street sweeping. The City utilizes revenue from CSA 152 for street sweeping and storm drain maintenance and operation; therefore, this assessment is exempt under the provisions of Proposition 218. The County of Riverside requires a City Council Resolution stating that the City's program will continue and that the parcel charge will remain unchanged for Fiscal Year 2000/2001. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council authorizing Riverside County to levy assessments for the Fiscal Year 2000/2001 under CSA 152; or 2. Do not adopt a Resolution of the City Council and fund the street sweeping, flood control facility/drainage facility maintenance and operations, and the NPDES Program from the General Fund (this will result in an approximate expenditure of approximately $1 13,800 annually from the General Fund); or 3. Provide staff with alternative direction. Respectfully submitted, GG Chris A. Vcr6t Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager 0 T:\PW DEPT\COU NC IL\2000\000516a. wpd CO2 RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, MAKING FINDINGS AND RECONFIRMING THE ESTABLISHMENT AND SETTING OF RATES FOR THE COUNTY SERVICE AREA 152 TO FUND THE CITY'S STREET SWEEPING PROGRAM AND OPERATE AND MAINTAIN THE CITY'S DRAINAGE AND FLOOD CONTROL SYSTEMS WHEREAS, the Riverside County Service Area 152 (CSA 152) was created under the Benefit Assessment Act of 1982 (Government Code Section 54702, et seq.), which authorized local agencies to impose benefit assessments to finance the maintenance and operation costs of flood control and drainage systems, based on the proportionate storm water runoff from each parcel; and WHEREAS, under the federally -mandated but unfunded National Pollutant Discharge Elimination System (NPDES) Program, the City is required to have a valid permit from the Regional Water Quality Control Board to discharge water runoff from properties within the boundaries of the City; and WHEREAS, street sweeping is a pro -active method of insuring pro -active maintenance from street runoff into the flood control and drainage systems of the City; and WHEREAS, the City is a co-permittee of Permit No. CSA-617002 with the County of Riverside and the incorporated cities therein; and WHEREAS, the City, by its Resolution No. 97-39, adopted on May 20, 1997 authorized Riverside County to levy and establish a Benefit Assessment Unit (BAU) rate for the 1997/98 Fiscal Year CSA 152 assessments, WHEREAS, the City by its Resolution No. 97-39, adopted on May 20, 1997, agreed to indemnify and hold the County harmless for levying Assessments on the City parcels under CSA 152, WHEREAS, the City uses revenues from CSA 152 assessments solely for the purpose of maintaining and operating the City's flood control and drainage system to comply with the NPDES Permit and to provide street sweeping within the City of La Quinta; and WHEREAS, Proposition 218, adopted by voters on November 6, 1996, established new procedures and approval requirements for all existing assessments, unless the assessment is exempt from the new requirements; and O • f `Y WHEREAS, certain assessments that existed on November 6, 1996, are specifically exempt from the Proposition 218 procedures and approval requirements, 003 TAMDEMCOU NCIL\2000\000516a. wpd including assessments imposed exclusively to finance the capital costs and maintenance and operation expenses for sidewalks, streets, sewers, water, flood control, drainage systems or vector control. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA RESOLVES AS FOLLOWS: Section 1. The foregoing recitals are true and correct and the City Council so finds and determines. Section 2. The City Council finds and declares that the City's CSA 152 charges are assessments with the definition of California Constitution Article MID, Section 2(b), in that they confer special benefits upon each parcel of property subject to the assessments. Section 3. The City Council finds and declares that pursuant to Article MID, Section 5(a), the City's CSA 152 assessments are exempt from the new procedures and approval requirements of Article XIIID, Section 4, because the City's CSA 152 assessments existed before November 6, 1996, and the assessments are imposed exclusively to finance the capital costs and maintenance and operation expenses for street sweeping, flood control, and drainage systems in the City. Section 4. The City Council hereby reaffirms its adoption of the annual assessment for CSA 152 and hereby determines that the annual assessment rate for Fiscal Year 2000/2001 for CSA 152 is to be set at nine dollars and ninety-nine cents ($9.99) per benefit assessment unit. The method of computation has not been changed nor has the rate of assessment been increased since August 6, 1996. Section 5. The City Council hereby authorized the County of Riverside to levy assessments under CSA 152 for the benefit of the City. The City agrees that it shall indemnify, defend and hold County and members of its Board, and its officers, employees and agents harmless from (1) any and all claims, demands, and causes of action of any kind or nature whatsoever and (2) any and all liability of any kind or nature whatsoever that may arise out of or be caused by, or be attributable to the imposition, collection, or allocation of any tax (special or general), assessment fees or charges, and/or any other revenue generated through City's application of reliance on or use of County Service Area 152. 07r V 00 4 TAMDEMCO U NC IL\2000\000516a.wpd PASSED, APPROVED AND ADOPTED this 161h day of May 2000, by the following vote: AYES: NOES: ABSTAIN: ABSENT: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California T:\PWDEPT\COUNCIL\2000\000516a.wpd Tjt�p 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 16, 2000 CONSENT CALENDAR: ITEM TITLE: Approval of Specifications and STUDY SESSION: Authorization to Receive Bids for the Citywide Landscape Maintenance Contract PUBLIC HEARING: Authorize staff to advertise the project and receive bids for the citywide landscape maintenance services. Based upon the current amount paid to Lundeen Pacific Corporation for the referenced contract services, the Engineer's estimate for Fiscal Year 2000/2001 contracted landscape maintenance expenditures is $595,538.36. The recommendation contained within this report will be funded through Lighting and Landscape - Contract Maintenance Account No. 101-454-609-000 as follows: Lighting and Landscape Assessment District Funds $435,450.66 General Fund $203,721.15 The specific approval of the appropriation for this contract will be made with the adoption of the Fiscal Year 2000/2001 Budget. This project is funded by the Lighting and Landscape Assessment District Funds and the General Fund. Therefore, under the Charter City status, the City is not mandated to pay prevailing wage rates. The City may realize a cost savings in this area. Since July 1, 1995, the City has contracted with Lundeen Pacific Corporation for providing citywide landscape maintenance to City owned facilities. 077 T:\PWDEPT\COUNCIL\2000\000516b.wpd The contract was for a period of one year with a provision allowing the City to extend the contract for four (4) one year extensions, not to exceed a total contract length of five years. Based upon the level of service provided by Lundeen Pacific, City Council has approved extensions of the contract four times. Therefore, based on the five year limit, bids for this contract must be readvertised. There are a total of seventy three (73) facilities, as described in Attachment 1 for which landscape maintenance service will be provided. Upon City Council's approval, staff will advertise bids for this project beginning July 1, 2000. The Contract duration will be for a period of one (1) year with an option to extend the contract for each subsequent year if the Contractor performs in a satisfactory manner. The alternatives available to the City Council include: 1. Authorize staff to advertise the project and receive bids for the citywide landscape maintenance services; or 2. Do not authorize staff to advertise the project and receive bids for the citywide landscape maintenance services; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Facility Breakdown 07 un 002 T:\PWDEPT\COUNCIL\2000\000516b.wpd MA A Description I M nthly 1999-00 Monthl 2000-01 1 Cactus Flower @ Fred Waring Drive $277.09 $3,325.08 286.79 $3,441.46 2 Cactus Flower @ Dune Palms Road $320.96 $3 851.52 $332.19 $3 98632 3 Cactus Flower Retention Basin #1 $463.89 $5,566.68 $480.13 ; $5,761.51 ; 4 Cactus Flower Retention Basin #2 $197.48 $2,369.76 $204.39 $2,45270 5 Cactus Flower Retention Basin #3 $544.15 $6 529.80 $563.20 $6 75834 6 Cactus Flower Retention Basin #4 $175.82 $2 109.84 $181.97 $2 183.68 7 Rancho Ocotillo Q Fred Waring Dr. $300.75 $3,609.00 $311.28 $3 73532 8 Rancho Ocotillo @ Adams Street $183.16 $2 197.92 189.57 $2 274.85 9 Rancho Ocotillo Retention Basin #1 $462.36 $5,548.32 $478.54 $5,74251 10 Rancho Ocotillo Retention Basin #2 $188.91 $2 266.92 $195.52 $2 34626 11 L.Q. Highlands Q Fred Waring Dr. $963.88 $11,566.56 $997.62 $11 97139+' 12 L.Q. Highlands a Adams Street $320.12 $3 841.44 $331.32 $3 975'.89'" 13 L.Q. Highlands Retention Basin $1,851.37 $22 216.44 $1 916.17 $22 994.02 14 Adams Street Park (April 97 $902.69 $10 832.28 $934.28 $11 21141 15 Acacia Homes Q Miles Ave. $548.40 $6,580.80 $567.59 $6,811.13 16 Acacia Homes Retention Basin $1,077.13 $12,925.56 $1,114.83 $13,377.95 17 L.Q. Del Oro $257.03 $3 084.36 $266.03 $3 192.31 18 La Fonda Median Island $284.36 $3 412.32 $294.31 1 $3 531.75 19 Paloma Median Island $16.27 $195.24 $16.84 $20207 20 Avenue 50 Median Island $193.15 $2 317.80 $199.91 $2 398.92 21 Avenue 52 Center Median $522.03 $6 264.36 $540.30 "' $6 483.61 22 Avenue 54 Center Median $809.25 $9,711.00 $837.57 $10 050.89', 23 Madison Street Center Median $1 201.16 $14 413.92 $1 243.20 $14 918.41' 24 Eisenhower Drive Center Medians $394.97 $4,739.64 $408.79 $4 90553 25 Jefferson St. Center Median @ W/Ho $194.19 $2 330.28 $200.99 $2 411.84 26 Jefferson St. Center Median 50 to 52 $649.32 $7 791.84 $672.05 $8 064.55 27 Eisenhower/Tam ico Green Belt $1 302.25 $15,627.00 $1 347.83 $16,173.95 28' P.G.A. West Fire Station #70 $966.45 $11,597.40 $1 000.28 $12 003.31 ' 2,9 La Quinta Civic Center $1 657.96 $19 895.52 $1 715.99 $20 591.86 30 La Quinta Senior Center $635.16 $7 621.92 $657.39 $7 888.69 31 IAvenue 48 Center Median $358.62 $4 303.44 $371.17 $4 45406 32 To az 0 Dune Palms Road $300.21 $3,602.52 $310.72 $3 728.61' 33 Topaz @ Miles Retention Basin $196.56 $2 358.72 $203.44 $2 441.28, 34 Topaz @ Miles Avenue $561.04 $6 732.48 $580.68 $6 968.12 35'> Topaz @ Entrance ROW $25.66 $307.92 $26.56 $318.70:. 36 Inco Homes a Miles & Adams $655.20 $7,862.40 $678.13 $8 137.58' V Cactus Flower Entrance ROW $22.82 $273.84 $23.62 $283.42' 38' Rancho Ocotillo Entrance Median $24.63 $295.56 $25.49 305.90 39' L.Q. Highlands Entrance Median $195.50 $2,346.00 $202.34 $2 428.11 40' Acacia Homes Entrance Median $28.06 $336.72 $29.04 $34851 ;41J L.Q. Del Oro Entrance Median $145.81 $1 749.72 $150.91 $1 810.96' C.C.O. No. 1 Palm Tree Maint $0.00 $4,462.56 $0.00 $4 61875 4-1-1 Fritz Burns Park (April 96 $2 173.59 $26 083.08 $2 249.67 $26 99599 44 Del Rey L.Q. Norte (April 96 $156.31 $1 875.72 $161.78 $1 94137 45 Quinterra (April 97 $1 148.41 $13 780.92 $1 188.60 $14 26325' 46' L.Q. Youth Center(February 98 $1 778.11 $21 337.32 $1 840.34 $22 08413 47 L.Q. Sports Complex Jul 98 $4 233.60 $50 803.20 $4 381.78 $52 58131 48 Bear Creek Bike Path $508.03 $6 096.36 $8 881.67 $106 580.04 49 Ave. 50/S orts Complex Perimeter $230.44 $2 765.28 $238.51 $2 862.06 50 Ave. 48 Adams -Jefferson $604.80 $7 257.60 $625.97 $7 511.62 51 Washington (Ave. 48-Hwy 111 $785.00 $9,420.00 $812.48 $9,74910° 52 Washington (Bridge -Miles) $102.00 $1,224.00 $105.57 $1,26684; 53 Washington Ave. 52-Bride $271.00 $3 252.00 $280.49 $3 36582" 54 Ave. 50 (Eisenhower -Washington) $323.00 $3 876.00 $334.31 $4 011.66 55 Miles (Washington -Seeley) $204.00 $2 448.00 $211.14 $2 533 68' 56 Eisenhower(Nogales-Tampico) $599.00 $7 188.00 $619.97 $7 43958' 57 Prototypical Street - Calle Estado $62.17 $746.04 $64.35 $772.15' 58 Bermudas Triangles $237.51 $2 850.12 $245.82 $2 949.87 59 Washington Retention Sagebrush $79.17 $950.04 $81.94 $983 29 60 Tampico Frontage $182.94 $2 195.28 $189.34 $2 272.11 61 La Fonda Median $67.83 $813.96 $70.20 $842.45 62 Ave. 52 Bermudas -Desert Club $0.00 $0.00 $67.53 $810.36; 63 Eisenhower Fernando - N. Terminus $224.00 $2,688.00 $231.84 $2 78208 Entrance Monument Home Depot) $0.00 $0.00 $54.75 $657.00 Entrance Monument Lum 's $0.00 $0.00 $13.38 $160.56 66 HWY 111 Adams - Plaza LQ $2 396.00 $28 752.00 $2 479.86 $29 758.32 Mini Park Eisenhower/Colima $75.00 $900.00 $77.63 $931.50 Museum $0.00 $0.00 $50.00 $600.00 69 Seasons Retention Basin $1 750.00 $21,000.00 $1 811.25 $21 735.00 70 Sinaloa Eisenhower - Bermudas $0.00 $0.00 $137.39 $1 648.68 Sports Complex North $1 285.00 $15 420.00 $1,329.98 15 959.70 72 Tampico Eisenhower - Washington) $0.00 $0.00 $369.65 $4 435.80 Inco Homes Parksite $0.00 $0.00 $1 589.94 $19 079.28 74 Washington WWRC - 600' N. barb $0.00 $0.00 $973.33 $1169.96 ' Washington HWY 111 - Bride $19.34 32.0875 $20.021 $240.20 Total Combined Pro'ects $39,872.07 1 $482,927.40 $52,879.42 1 $639,171 - N7N»EX q .W-NUMONESelL&L ASSMT $3,441.46 $3 986.32 $5,761.51 $2,452.70 $6,758.34 $2,183.68 $3,735.32 $2 274.85 $5,742.51 $2,346.26 $11,971.39 $3 975.89 $22,994.02 $11 21141. $6,811.13 $13,377.95 $3,192.31 $3,531.75 $202.07 $2,398.92 $6,483.61 $10 050.89 $14,918.41 $4 905.53 $2 411.84 $8,064.55 $16,173.95 1 003.3:1. 20�91,86:1 '888169 " $4,454.06 $3,728.61 $2,441.28 $6,968.12 318.70. $8 137.58 E .$283 42 `E 305 90''- $ 4=6<187"5 26�95.99 $1 941.37 $14,263.25 22 `084.13 $52==.31 $106 580.04 $2 .,206 $7,511.62 $9,749.70 $1,266.84 $3,365.82 $4 011.66 $2 533.68 $7,439.58 $772.15 $2,949.87 $983.29 $2 272.11 $842.45 $810.36 $2,782.08 $29 758.32 $21 735.00 $1 648.68 $4,435.80 $11 679.96 $240.20 $5495.60',',1 $435,450.66 017,40 TI T4ty,t 4 4wQgmrw COUNCIL/RDA MEETING DATE: May 16, 2000 Approval of a Request by the County of Riverside Planning Commission to Utilize the Council Chambers for Public Hearings on June 21 and August 23, 2000 from 8:00 a.m. to 7:00 p.m. AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: I STUDY SESSION: PUBLIC HEARING: Approve the request by the County of Riverside Planning Commission to utilize the Council Chambers for public hearings on June 21 and August 23, 2000 from 8:00 a.m. to 7:00 p.m. In accordance with the Guidelines for Use of Civic Center Facility, facility fees are not applicable. None The County of Riverside Planning Commission has requested that the Council Chambers be made available on June 21 and August 23, 2000 from 8:00 a.m. to 7:00 p.m. for public hearings. The request meets all the requirements of the facility use as contained in the City's Guidelines (Attachment 1). The application submitted by the County is attached (Attachment 2). Alternatives available to the City Council include: 1 . Approve the request by the County of Riverside Planning Commission to utilize the Council Chambers for public hearings on June 21 and August 23, 2000 from 8:00 a.m. to 7:00 p.m.; or 080 2. Do not approve the request of the County of Riverside; or 3. Provide staff with alternative direction. Respectfully submitted by, Tom Hartung Director of Building & Safety Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Guidelines for use of Civic Center Facility 2. Application for Use of Council Chambers 08,1. v ATTACHMENT 1 CITY OF LA QVINTA GUIDELINES FOR USE OF CIVIC CENTER FACILITY 1. Council Chamber - seats 106. 2. Study Session Room - seats 33. 3. Groups are to use the Study Session Room unless. the' size' of the group- or the• need for audio-visual equipment necessitates use of the Council Chamber. II. CITY QSE OF CIVIC CENTER 1. The primary use of the Council Chamber and Study Session Room is for the conduct of meetings for the entities listed below: a) City Council b) Planning Commission c) Community Services Commission d) Design Review Board e) Art in Public Places f) Investment Task Force g) Other City appointed boards, commissions and committees 1. Other non-profit and Governmental Agencies, 501(c) entities, that serve residents of La Quinta, may be granted permission by the City Council to use the facilities. 1. A person or group desiring to use Civic Center facilities must file an Application for Use Permit with the City Manager's Office. Applications must be completed and submitted at least three calendar weeks prior to the scheduled event, unless otherwise waived by the City Council. 081- 0 0,; 4 2. All qualified groups using the Council Chamber and Study Session Room must have $500,000 general liability insurance coverage per occurrence, listing the City of La Ouinta as an additional named insured. Groups that do not have insurance may purchase special event insurance through the City's insurance policy. 3. All applicants must indemnify and hold the City harmless from any and all losses and/or claims. Indemnification forms will be provided by the City and must accompany submittal of the Use Permit Application. 4. Users of the Council Chamber and Study Session Room will be responsible for all damage to the building, appurtenances thereto, and shall be responsible for reimbursement to the City for any loss or damage to City property caused by such use. S. The City must be notified as soon as possible of any cancellations, so that the facility may be reassigned. 6. Approval shall be granted by the City Council. The City Manager is authorized to permit a use when the Council meeting schedule precludes Council consideration in a timely manner. Approved permits will be issued to the person filing the application prior to the event. 7. In the interest of widest community use of the Civic Center facilities, no one non-profit community group shall use the facility more than eight (8) hours per month.* 1. The City shall charge for after hours use of Civic Center facilities. Said charge is to recover full cost for use of the facility (personnel, equipment, electricity, etc.) and shall be paid prior to the use. The hourly rate shall be established by the Council during the City's Annual Budget Review process. * Governmental Agencies are exempt from this requirement. 08 +"xI `� 5 Y .y 2. A refundable cleaning deposit is required. The City may withhold all, or a portion, of the deposit if cleanup is required. The deposit will be established based on the use as follows:* (a) Session Room - $200 (b) Council Chambers (up to-53 people) _ $300 (c) Council Chambers (54 people plus) _ $500 VI. CIVIC C3MMR LOUIPIMNT 1. City owned.audio visual and public address equipment may be used, provided City staff is responsible.for its operation. 1. Any proposed use of the Council Chamber or Study Session Room regularly scheduled shall not meeting. lead to the cancellation of a 2. For non -City functions, use of the Chamber and Study Session Room shall not be prior to 8 a.m. or extend beyond 10 p.m. 3. Food, water, and beverages shall not be consumed in the Civic Center facilities. 4. Smoking shall not be permitted anywhere in the Civic Center. 5. Juvenile organizations shall have adequate supervision when using Civic Center facilities at a ratio of not less than one adult per twenty minors. Disregard of this rule shall be considered cause for immediate cancellation of.the Use Permit. 6. Any approved Application for Use of Facilities may be revoked without previous notice where conflicting dates with a City purpose have subsequently developed. For other cause(s), permits may be revoked at any time upon 24 hours notice. * Governmental Agencies are exempt from this requirement. 8`i c 6 7. No animals, except those necessary for disability assistance, are permitted in the Civic Center. 8. No admission fees may be charged, unless as a fund- raiser for the organization renting the facility. 9. These guidelines may be modified at the discretion of the City.Council. FY 1993/94 hourly rate for use of the facilities is $32 U 4U ATTACHMENT 2 - Z A. y OF TNT Organization: COUNTY OF RIVERSTDF' PT.ANNIN, C.nDdMTS210N Person (s) In Charge: ALETA LATIRFNCF Phone: (' 0 a) 9 3 2 6 5 Address: 4080 LEMON STREET, 9TH FLOOR., RIVERSIDE, CA, 92502 .Facility Requested: COUNCTL CHAMBERS Type of Event: Public xxxxx Private Description of Activity: RTVFRStpF CnTTNTv PT,ANNING COMMISSION PUBLIC HEARINGS Date(s) of Use: 6/21/00 & 8/23/00 Size of Group:1TNTZNoWN Time of Use: Start (a.m./p.m.) 8:00 a:Tnrinish (a.m./p.m.)�•nn r,m, Total Hours of Use 11 x $32.00 /hour = $ N/A Certificate of Additional Insured Attached: -or- City Insurance Requested: Fee Paid: $ N/A Refundable Cleaning Deposit Paid: $ N/A Session Room = $200 Council Chambers (up to 53 people) = $300 Council Chambers (54 people plus) = $500 Total Paid: $ N/A The undersigned hereby agrees to abide by the rules and regulations of the City of La Quinta relating to the use of public facilities. Date: ' /g'• DO ture: g, Title: DIRECTOR OF PLANNING Deposit Required For: Deposit Returned: Date: NOTE: the person signing the application and the statement of information must be an officer of the sponsoring organization. If the person is not an officer of the organization for which application is made, he/she must present written authorization from the group to sign. 08v - T4ht 4 4 Qum& AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 16, 2000 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Approval of a Request by the Riverside County Health PUBLIC HEARING: Services Agency Regional Access Project to Utilize the Council Chambers for a Free La Quinta Immunization Clinic on July 12 and August 9, 2000 from 10:00 a.m. to 12:00 p.m. and TB recheck on July 14 and August 11 from 10:00 a.m. to 10:30 a.m. Approve the request of the Riverside County Health Services Agency Regional Access Project to utilize the Council Chambers for a free La Quinta Immunization Clinic on July 12 and August 9, 2000 from 10:00 a.m. to 12:00 p.m. and TB recheck on July 14 and August 11 from 10:00 a.m. to 10:30 a.m. ` 1l ' 4 Lef-All I Lei ► In accordance with the Guidelines for Use of Civic Center Facility, facility fees are not applicable because the clinic and recheck will take place during working hours. None The Riverside County Health Services Agency Regional Access Project has requested that the Council Chambers be made available on July 12 and August 9, 2000 from 10:00 a.m. to 12:00 p.m. for a free La Quinta Immunization Clinic, and a TB recheck on July 14 and August 11 from 10:00 a.m. to 10:30 a.m. The request meets all the requirements of the facility use as contained in the City's Guidelines (Attachment 1). The letter of request submitted to the City is attached (Attachment 2). 08r 12011011015441T Alternatives available to the City Council include: 1 . Approve the request of the Riverside County Health Services Agency Regional Access Project to utilize the Council Chambers for a free La Quinta Immunization Clinic on July 12 and August 9, 2000 from 10:00 a.m. to 12:00 p.m. and TB recheck on July 14 and August 11 from 10:00 a.m. to 10:30 a.m.; or 2. Do not approve the request of the Regional Access Project; or 3. Provide staff with alternative direction. Respectfully submitted by, Tom Hartung Director of Building & Safety Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Guidelines for use of Civic Center Facility 2. Letter of Request for Use of Council Chambers 083 0021 ATTACHMENT 1 CITY OF LA QUINTA GUIDELINES FOR USE OF CIVIC CENTER FACILITY 1. Council Chamber - seats 106. 2. Study Session Room - seats 33. 3. Groups are to use the Study Session Room unless. the size' of the group- or the, need for audio-visual equipment necessitates use of the Council Chamber. II. CITY USE OF CIVIC CENTER 1. The primary use of the Council Chamber and Study Session Room is for the conduct of meetings for the entities listed below: a) City Council b) Planning Commission c) Community Services Commission d) Design Review Board e) Art in Public Places f) Investment Task Force g) Other City appointed boards, commissions and committees 1. Other non-profit and Governmental Agencies, 501(c) entities, that serve residents of La Quinta, may be granted permission by the City Council to use the facilities. 1. A person or group desiring to use Civic Center facilities must file an Application for Use Permit with the City Manager's Office. Applications must be completed and submitted.at least three calendar weeks prior to the scheduled event, unless otherwise waived by the City Council. 080 1 j, U; :_14 2. All qualified groups using the Council Chamber and Study Session Room must have $500,000 general liability insurance coverage per occurrence, listing the City of T.a Ouinta as an additional named insured. Groups that do not have insurance may purchase special event insurance through the City's insurance policy. 3. All applicants must indemnify and hold the City harmless from any and all losses and/or claims. Indemnification forms will be provided by the City and must accompany submittal of the Use Permit Application: 4. Users of the Council Chamber and Study Session Room will be responsible for all damage to the building, appurtenances thereto, and shall be responsible for reimbursement to the City for any loss or damage to City property caused by such use. S. The City must be notified as soon as possible of any cancellations, so that the facility may be reassigned. 6. Approval shall be granted by the City Council. The City Manager is authorized to permit a use when the Council meeting schedule precludes Council consideration in a timely manner. Approved permits will be issued to the person filing the application prior to the event. 7. In the interest of widest community use of the Civic Center facilities, no one non-profit community group shall use the facility more than eight (8) hours per month.* 1. The City shall charge for after hours use of Civic Center facilities. Said charge is to recover full cost for use of the facility (personnel, equipment, electricity, etc.) and shall be paid prior to the use. The hourly rate shall be established by the Council during the City's Annual Budget Review process. * Governmental Agencies are exempt from this requirement. 0;)0 GO 2. A refundable cleaning deposit is required. The City may withhold all, or a portion, of the deposit if cleanup is required. The deposit will be established based on the use as follows:* (a) Session Room = $200 (b) Council Chambers (up to.53 people) _ $300 (c) Council Chambers (54 people plus) _ $500 VI. CIVIC CENTER EQUIPMENT 1. City owned,audio visual and public address equipment may be used, provided City staff is responsible for its operation. 1. Any proposed use of the Council Chamber or Study Session Room shall not lead to the cancellation of a regularly scheduled meeting. 2. For non -City functions, use of the Chamber and Study Session Room shall not be prior to S a.m. or extend beyond 10 p.m. 3. Food, water, and beverages shall not be consumed in the Civic Center facilities. 4. Smoking shall not be permitted anywhere in the Civic Center. 5. Juvenile organizations shall have adequate supervision when using Civic Center facilities at a ratio of not less than one adult per twenty minors. Disregard of this rule shall be considered cause for immediate cancellation of -the Use Permit. 6. Any approved Application for Use of Facilities may be revoked without previous notice where conflicting dates with a City purpose have subsequently developed. For other cause(s), permits may be revoked at any time upon 24 hours notice. * Governmental Agencies are exempt from this requirement. 091 7. No animals, except those necessary for disability assistance, are permitted in the Civic Center. 8. No admission fees may be charged, unless as a fund- raiser for the organization renting the facility. 9. These guidelines may be modified at the discretion of the City -Council. FY 1993/94 hourly rate for use of the facilities is $32 09 U '7 04/19/00 15:14 FAX 7603478771 MSM & ASSOCIATES ATTACHMENT 2 Y.C. Saar 1305 2a Qukdac, ea 92253 (76C) 3474412 April 19, 2000 Mayor John Pena & City Council Members City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 RE: Request For Use Of Council Chambers Honorable Mayor & City Council Members: I am the La Quints Community Team Leader for the Riverside County Health Departments monthly Free Immunization Clinic. As the Community Team Leader, it is my responsibility to secure a location and recruit volunteers for that clinic. In La Quinta, Riverside County Health Department offers the Free Immunization Clinic the second Wednesday of each month, from 10AM - 12PM at the Boys & Girls Club of Coachella Valley, La Quinta Unit. During the summer months, the Boys & Girls Club is open during those hours and we must find an alternative location to hold the Clinic. For the past three years, we have used the City Council Chambers for that Clinic, during the summer months of July and August. This letter is to request that you allow Riverside County Health Department to use the City Council Chambers on July 12th and August 9, 2000, from. 10AM to 12 Noon, to hold their Free Immunization Clinic. I would also request that this item be scheduled for the next available City Council Meeting, so the Health Department can proceed with their advertising and clinic flyer printing. Your consideration of this request would be appreciated. If you have any questions, please don't hesitate to give me a call at (760) 347-1412. 9 a Moran, Quinta Community Team Leader T4'!t 4:W Qut«Tw COUNCIL/RDA MEETING DATE: May 16, 2000 ITEM TITLE: Approval of Application for SB 821 Bicycle and Pedestrian Facilities Program Grant Funds for Installation of Sidewalk on Dune Palms Road near La Quinta High School RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 9 STUDY SESSION: PUBLIC HEARING: Approve an SB 821 Program grant application in the amount of $34,900 for the installation of sidewalks on two segments of Dune Palms Road and one segment of Westward Ho near the La Quinta High School. FISCAL IMPLICATIONS: The total cost for the proposed sidewalk project is an estimated $69,800. The City is proposing a 50% match (or $34,900) in order to increase its chances of receiving the grant award. The City's share would be funded through the Redevelopment Project Area No. 2 Fund. CHARTER CITY IMPLICATIONS: None for this action. BACKGROUND AND OVERVIEW: On April 14, 2000, the City of La Quinta received notification from the Riverside County Transportation Commission (RCTC) regarding the availability of SB 821 Program funds. Section 99233.3 of the State Public Utilities Code sets aside 2% of the Local Transportation Fund in each county to fund facilities for the exclusive use of pedestrians and bicyclists. For FY 2000-01 (beginning July 2000), it is estimated that $802,891 will be available. The City has been awarded funds under this grant program on several occasions in the past and proposes to apply again this cycle. The City's proposed project for the upcoming Fiscal Year involves the installation of sidewalks near the La Quinta High School. The SB 821 draft 09,1 application is included as Attachment 1 and includes a color map depicting the project limits and illustrating the project area and some of its features. The sidewalk improvements include three segments in close proximity to the high school, two on Dune Palms Road and one on Westward Ho. The City has stated in the application that the sidewalk improvements would be part of a larger project which would include needed curb, gutter and minor street improvements. The additional funding necessary for these curb, gutter and minor street improvements will be borne by the Redevelopment Project Area No. 2 Fund. This sidewalk project was identified as a high priority to the City due to the potential safety hazards it would correct along a school route that serves many students who use it to access the high school. In particular, staff noted that the segment on the west side of Dune Palms Road, just north of Westward Ho, would be widened to provide increased safety for students. Staff has essentially completed the SB 821 application in accordance to the evaluation criteria; however, minor modifications may still be necessary before final submittal to RCTC on May 26, 2000. Photos of the project area will also be included. The SB 821 grant application is before the City Council for review and approval. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve an SB 821 Program grant application in the amount of $34,900 for the installation of sidewalks on two segments of Dune Palms Road and one segment of Westward Ho near the La Quinta High School; or 2. Do not approve an SB 821 Program grant application in the amount of $34,900 for the installation of sidewalks on two segments of Dune Palms Road and one segment of Westward Ho near the La Quinta High School; or 3. Provide staff with alternative direction. Respectfully submitted, M is Casillas, agement A istant 095 002 Attachment: 1. Approved for submission by: Thomas P. Genovese, City Manager Draft SB 821 Program Grant Application for FY 2000/01 U 09 0�3 DRAFT ATTACHMENT 1 FYOO/01 SB 821 Bicycle and Pedestrian Facilities Program CALL FOR PROJECTS I. APPLICANT INFORMATION Lead Agency: CITY OF LA QUINTA Address: P.O. BOX 1504, LA QUINTA, CA 92253-1504 Contact Person: MARIA CASILLAS Title: MANAGEMENT ASSISTANT Telephone #: (760) 777-7086 Fax #: (760) 777-7101 E-Mail Address: mcasilla@la-quinta.org II. PROJECT BUDGET AND SCHEDULE Revenue: Amount SB821 Requested: $ 34,900 (50%) Amount of Local Match: $ 34,900 (50%) Total Project Cost $ 69,800 (100%) Expenses: Engineering/Admin. Right -of -Way Clearing and Grubbing Construction Other (contingency) $ 11,760 $ N/A $ N/A $ 51,695 $ 6,345 Attachment 1 provides a more detailed budget of the proposed project for this grant request. Est. Starting Date (Mo/Yr): July 2000 Est. Ending Date (Mo/Yr): January 2001 III. PROJECT DESCRIPTION Indicate the nature and type of project(s) proposed, design considerations and average daily auto traffic levels in area. For sidewalk proposals the fo/%wing MUST be provided.• In residential areas indicate the number of residences along the segment. Where DRAFT FYOO/01 SB 821 Bicycle and Pedestrian Facilities Program CALL FOR PROJECTS schools are served, pro vide the total enrollment as well as the number of students who walk to school along the roadway section identified for improvement. If sidewalks are available.... The proposed project involves the installation of sidewalks on three segments near the City's high school (La Quinta High School). A project map is included as Attachment 2 and depicts the project limits and illustrates the project area and its features. The sidewalk improvements include: Segment 1) construction of 6' PCC sidewalk on the east side of Dune Palms Road from the Whitewater River Channel north to Westward Ho Drive approximately 1,250 LF; Segment 2) construction of an 8' meandering sidewalk on the west side of Dune Palms Road from Westward Ho Drive north approximately 400 LF; and Segment 3) construction of an 8' meandering sidewalk on the north side of Westward Ho Drive from Dune Palms Road west approximately 100 LF. In conjunction with the construction of this sidewalk project, the City is planning to provide curb and gutter improvements, as well as a minor street improvement (along Segment 2) which the City of La Quinta considers a high priority, due its proximity to the high school. Dune Palms Road, along this segment, would be improved to its ultimate width providing increased safety to the students currently using the route to access the high school. Taking the project in its entirety, including curb/gutter and the minor street improvement, the total project cost is approximately $108,500 (Attachment 3 includes a detailed budget). The grant request reflects eligible costs only (the installation of sidewalks), which total $69,800; the City is providing a 50% match (or $34,900), for a total grant request of $34,900. La Quinta High School has a total of 1,900 students, of which roughly 570 walk to school (within a two-mile radius). In September 2000, the total number of students will reach 2,100. The surrounding area along Dune Palms Road is comprised of several residences and residential developments. About a dozen homes are situated along Dune Palms Road near the Whitewater River Channel, as well as a Mobile Home Park which includes about 80 units. On the north side of Westward Ho, several housing developments are fronting Dune Palms Road, one is under construction (70 units), and the other (Topaz) has almost 200 single detached family homes. All of these homes will be served by the installation of sidewalks, including the ones under construction. 093 0 0 b DRAFT FYOO/01 SB 821 Bicycle and Pedestrian Facilities Program CALL FOR PROJECTS IV. STATEMENT OF BENEFIT Address the project benefits according to the following Project Selection Criteria. A discussion of the criteria and assigned scoring points are included with the Call for Projects Transmittal Letter. 1. Use - The school route along Dune Palms Road and Westward Ho Drive already experiences great use by students who walk to school from their nearby homes. The proposed improvements will increase use of the school route by significantly increasing the safety of the route. The use of the proposed project will also increase because it will provide a connection (a safe connection) from existing and proposed homes to the high school. The City also expects that use of the school route will increase upon the completion of two nearby schools, an elementary school and a middle school, which are currently under construction at the corner of Fred Waring and Dune Palms Road. The school route is also very necessary for those students who ride to school on the SunBus (public transportation) which has its stop off of Highway 1 1 1. 2. Safe - Several potential safety hazards currently exist along Dune Palms Road in relation to its function as a school route. On the north side of Westward Ho Drive near the new development (under construction), the road is very narrow. Students are seen walking along the edge of the road exposing themselves to potential traffic hazards. The minor street improvement and installation of sidewalk on this segment will provide students a much safer route to school. Near the Whitewater River Channel, students walking along the west side of Dune Palms are also exposed to vehicles coming too close to them, due to the absence of a sidewalk. Once sidewalks are installed, students will be better protected. Also, many parents drop off their sons/daughters on this side of the street and the lack of definition has them running across the street where they should not. 3. Importance as a Transportation Alternative The Dune Palms/Westward Ho sidewalk project will provide an important transportation alternative. The many students living in nearby homes will be able to rely on a safe route to school instead of using their vehicles or having their parents drive them to school. The City expects that walking to school will become a good alternative for students and parents who previously considered the school route potentially unsafe. 090 007 DRAFT FYOO101 SB 821 Bicycle and Pedestrian Facilities Program CALL FOR PROJECTS 4. Missing Link, Extension, or Connectivity - One segment of the proposed sidewalk will ultimately connect to an existing sidewalk that already exists at the Topaz development. The developer for the 70 SDF dwellings will be conditioned to install the sidewalk fronting his/her development. Along Westward Ho, the segment of proposed sidewalk will ultimately connect with sidewalks that will front the City's proposed La Quinta Park North. 5. Matching Funds - The City of La Quinta considers this project a high priority due to the need of providing students with a safe route to school. Therefore, the City is providing a 50% match in the amount of $34,900, which will be funded by the City's Redevelopment Project Area No. 2 Fund. 6. Population Equity (to be calculated by RCTQ 7. Physical Accessibilily Enhancement - Facilities for which physical access will be enhanced include primarily the La Quinta High School, however, enhanced accessibility will also be provided to the Mobile Home Park and the future La Quinta Park North. 10911 cos DRAFT FYOO/01 SB 821 Bicycle and Pedestrian Facilities Program CALL FOR PROJECTS V. Please attach an 8 11/2 x 11 map showing project(s) location, limits, and existing pedestrian/bicycle facilities. Photos of project site are encouraged. A project site map is included as Attachment 2 and photos of the project area are included as Attachment 4. VI. CERTIFICATION I certify that the information presented herein is complete and accurate and if this agency receives funding it will be used solely for the purposes stated in this application. Additionally, I understand that if funding is received, RCTC will be provided with a Minute Action from our governing board approving the initiation of the work effort. Signature: Date: May 12, 2000 Title: City Manager, City of La Quinta 101 CITY OF LA QUINTA PROPOSED SIDEWALK IMPROVEMENTS DUNE PALMS ROAD AND WESTWARD HO DRIVE PROJECT BUDGET SB 821 ELIGIBLE COSTS Item Qty Unit Unit Cost Total Mobilization 1 LS $10,000.00 $4,700.00 Clear and Grub 1 LS $2,000.00 $940.00 Traffic Control 1 LS $4,000.00 $1,880.00 Removals 1 LS $8,000.00 $3,760.00 Restorations 1 LS' $2,500.00 $2,500.00 6' PCC Sidewalk 7470 SF $2.50 $18,675.00 8" Curb and Gutter 500 LF $10.00 $5,000.00 8' Meandering Sidewalk 3936 SF $2.50 $9,840.00 Handicap Access Ramp 4 EA $1,100.00 $4,400.00 Subtotal SB 821 Eligible Costs: $51,695.00 TOTAL ESTIMATED CONSTRUCTION COST: $51,695.00 ENGINEERING (10%): $5,169.50 INSPECTION/TESTING: $4,006.36 ADMINISTRATION: $2,584.75 SUBTOTAL: $63,455.61 CONTINGENCY (10%): $6,345.56 GRAND TOTAL: $69,801.17 Project Description/Limits: 1. Construct 6' PCC Sidewalk on the east side of Dune Palms Road from the Whitewater River Channel north to Westward Ho Drive, approx. 1,?50 LF. 2. Construct 8' meandering sidewalk on the west side of Dune Palms Road from the intersection of Westward Ho Drive north approx. 400 LF. 3. Construct 8' meandering sidewalk on the north side of Westward Ho Dr. from the intersection of Dune Palms Road west approx. 100 LF. c I o d rO z v C11 CITY OF LA QUINTA PROPOSED SIDEWALK IMPROVEMENTS DUNE PALMS ROAD AND WESTWARD HO DRIVE TOTAL PROJECT BUDGET Item Qty Unit Unit Cost Total Mobilization 1 LS $10,000.00 $10,000.00 Clear and Grub 1 LS $2,000.00 $2,000.00 Traffic Control 1 LS $4,000.00 $4,000.00 Removals 1 LS $8,000.00 $8,000.00 Restorations 1 LS $2,500.00 $2,500.00 Roadway Excavation 670 CY $1.75 $1,172.50 6' PCC Sidewalk 7470 SF $2.50 $18,675.00 8" Curb and Gutter 500 LF $10.00 $5,000.00 8' Meandering Sidewalk 3936 SF $2.50 $9,840.00 Handicap Access Ramp 4 EA $1,100.00 $4,400.00 Driveway Approach/Apron 80 SF $3.50 $280.00 4" AC Paving 235 TONS $40.00 $9,400.00 6" Crushed Aggregate Base 325 TONS $11.00 $3,575.00 Signing and Striping 1 LS $1,500.00 $1,500.00 $0.00 TOTAL: $80,342.50 TOTAL ESTIMATED CONSTRUCTION COST: $80,342.50 ENGINEERING (10%): $8,034.25 INSPECTION/TESTING: $6,226.54 ADMINISTRATION: $4,017.13 SUBTOTAL: $98,620.42 CONTINGENCY (10%): $9,862.04 GRAND TOTAL: $108,482.46 Project Description/Limits: 1. Construct 6' PCC Sidewalk on the east side of Dune Palms Road from the Whitewater River Channel north to Westward Ho Drive, approx. 1,250 LF. 2. Construct 8' meandering sidewalk on the west side of Dune Palms Road from the intersection o Westward Ho Drive north approx. 400 LF. 3. Construct 8' meandering sidewalk on the north side of Westward Ho Dr. from the intersection of Dune Palms Road west approx. 100 LF. 10 T-it(t 4 Xi& Q" COUNCIL/RDA MEETING DATE: May 16, 2000 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: ITEM TITLE: Adoption of a Resolution Authorizing STUDY SESSION: the Submittal of a Funding Request Form PUBLIC HEARING: to the Department of Conservation for Beverage Container Recycling and Litter Cleanup Activities RECOMMENDATION: AD Adopt a Resolution of the City Council authorizing the submittal of a Funding Request Form to the Department of Conservation for funds available in the amount of $6,358 for beverage container recycling and litter cleanup activities. FISCAL IMPLICATIONS: The City of La Quinta is eligible to receive a grant from the Department of Conservation of up to $6,358. Adoption of this Resolution will authorize staff to submit the paperwork required for subsequent payment to the City. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City of La Quinta has been advised of a new grant program whereby, pursuant to the California Beverage Container Recycling and Litter Reduction Act, the Department of Conservation's Division of Recycling is required to distribute a total of $10,500,000 to eligible cities and counties for beverage container recycling and litter cleanup activities. The Department of Conservation issued a Funding Request Form to the City for Fiscal Year 1999/2000 with an eligible funding amount of $6,358. Staff has completed the form by providing information regarding the type of cleanup activities the City would implement upon receipt of the funds. The City has identified the following recycling/cleanup activities and their corresponding costs (as outlined in the Funding Request Form provided as 10 Attachment 1): • Side yard pick-ups for the elderly; • Recycling containers for public areas, parks and sports centers; • Signs and labels for public recycling containers; • Brochures, mailers and magnets for new public containers; and • Informational brochures for the elderly program. The City's proposed grant activities and associated costs are outlined in more detail on page 8 of this staff report. The total cost for implementing all of the programs is $6, 094 (the City will keep the request at the eligible funding level of $6,358). Submittal of the Funding Request Form requires a Resolution of the City Council (as the one attached to this staff report). The form is due to the Department of Conservation by May 31, 2000. Payment to the City is expected by June 30, 2000, at which time the City would contract with Waste Management of the Desert for implementation of the recycling/cleanup programs. Implementation of the programs is required to be complete within the year. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council authorizing the submittal of a Funding Request Form to the Department of Conservation for funds available in the amount of $6,358 for beverage container recycling and litter cleanup activities; or 2. Do not adopt a Resolution of the City Council authorizing the submittal of a Funding Request Form to the Department of Conservation for funds available in the amount of $6,358 for beverage container recycling and litter cleanup activities; or 3. Provide staff with alternative direction. Respectfully submitted, Mar' Casillas, agement A istant Approved for submission by: (�/_hoZm_a'sP'G'enovese, City Manager Attachment: 1. Funding Request Form for FY 1999/2000 RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA; AUTHORIZING THE SUBMITTAL OF A FUNDING REQUEST FORM TO THE DEPARTMENT OF CONSERVATION FOR BEVERAGE RECYCLING AND LITTER CLEANUP ACTIVITIES WHEREAS, the people of the State of California have enacted the California Beverage Container Recycling and Litter Reduction Act that provides funds to cities and counties for beverage container recycling and litter cleanup activities; and WHEREAS, the California Department of Conservation's Division of Recycling has been delegated the responsibility for the administration of the program within the State, setting up necessary procedures for cities and counties or their designees under the program; and WHEREAS, per Section 14581 (a)(4)(E) of the California Beverage Container Recycling and Litter Reduction Act, the eligible participant must submit the Funding Request Form by the due date and time in order to request funds from the Department of Conservation's Division of Recycling. NOW, THEREFORE, BE IT RESOLVED That the La Quinta City Council authorizes the submittal of the Funding Request Form to the Department of Conservation's Division of Recycling. The City Manager, is hereby authorized and empowered to execute in the name of the City of La Quinta all necessary forms hereto for the purposes of securing payments and to implement and carry out the purposes specified in the Section 14581 (a)(4)(A) of the California Beverage Container Recycling and Litter Reduction Act and provide information regarding this program to the Division upon request. PASSED, APPROVED AND ADOPTED at a regular meeting of the La Quinta City Council held on this 16th day of May 2000, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: 104 03 JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California 1Ov m ATTACHMENT 1 UerAR_N c or CONSERVAERVATION Division of Recycling City or County Name Eligible Funding Amount Funding Cycle La Quinta $6,358 FY 1999/2000 Entity Submitting this form (i.e. City, Lead Jurisdiction or JPA) Mailing Address City State Zip Contact Person Telephone Fax No. Maria Casillas 1060) 777-70.86 (160 ) 777-71 Oa Recycling and/or Litter Reduction Activities: To quality to receive funds, each activity listed below must meet one or more of the following criteria: (1) Primary emphasis is collection and recycling of beverage containers at large venues; public areas, residential communities or schools. (2) Primary emphasis is public education promoting beverage container recycling and/or litter prevention. (3) Primary emphasis is beverage container/litter abatement in public places including community clean-up projects or other related activities involving the recycling of beverage containers. Please list/describe each beverage container recycling and/or litter reduction activity for which the funds will be expended: Side yard pick -ups -for the elderly. Recycling containers for public areas, parks and sports centers. Signs and labels for public recycling containers. Brochures, mailers and magnets for new public containers; and Informational brochures for the elderly program. Has your city/county prohibited the siting of a supermarket site recycling center? ❑ YES 5d NO • Has your city/county caused a supermarket site recycling center to close its business? ❑ YES ® NO • Has your city/county adopted a land use policy that restricts or prohibits the siting of a supermarket site recycling center within its jurisdiction? ❑ YES W NO • Has your city/county received funding from the Department of Conservation, Division of Recycling's Grant Program? d YES 0 NO If yes, which year? THE SUBMISSION OF FALSE INFORMATION WITH INTENT TO DEFRAUD IS A CRIME PUNISHABLE BY SUBSTANTIAL FINES, UP TO THREE YEARS IMPRISONMENT, OR BOTH. KNOWING THIS, I CERTIFY UNDER PENALTY OF PERJURY THAT THE FACTS REPRESENTED HEREIN ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE. of Representative Authorized to City or CitV of med on Resolution): I Date / 16 /2000 Return this form by May 31, 2000 to: Division of Recycling, Industry Services Branch, City/County Payments, 801 K Street, MS 15-59, Sacramento, CA 95814. Page 1 of 2 �0v 06 DEPARTMENT OF CONSERVATION Division of Recycling The City of La Quinta Total Funds Available: $6,358 Provide estimated funding amounts, by expense category for each beverage container recycling and/or litter reduction activity listed on the front of this form: Expense Category: Expand curbside Equipment/Supplies Equipment Supplies Promotional & Advertising Total: Estimated Expenditure: 200 $ 250 $6,094 Total Estimated Expenditures: $6, 094 Questions regarding this form should be directed to the Industry Services Branch (916) 327-7361. DOR 52 1/00 11 V Page 2 of 2 07 La Quinta Proposed Grant Activities 1 . Expand Curbside - The grant funds would pay for side yard recycling pickups to elderly or disabled residents: The cost is $3.22 additional per resident. Estimated number of participating residents = 200 Estimated total price = $644.00 2. Equipment/Supplies - Purchase recycling containers for public shopping, grocery centers, parks and sports centers. Estimated number of containers needed = 6 Estimated price of containers = $600.00 (maximum) Estimated total price = $4,200 Signs & Labels for public recycling containers Estimated number of sign/labels needed = 50 Estimated price per sign/labels = $5.00 Estimated total price = $250.00 3. Promotional & Advertising - Brochures, mailers and magnets for new public containers and informational brochure to elderly for side yard pickups Estimated number of items = 500 Estimated price per item = $2.00 Estimated total price = $1,000 ill 0R AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 16, 2000 CONSENT CALENDAR: l ITEM TITLE: Acceptance of Improvements Associated STUDYSESSION: with Tract 24890-3, The Citrus PUBLIC HEARING: Accept improvements to Tract 24890-3 and authorize staff to release security upon receiving warranty security. None. None. The Citrus subdivision is located north of Avenue 52 and west of Jefferson Street (Attachment 1). All improvements are now complete and other obligations of the Subdivision Improvement Agreement have been satisfied. Included as Attachment 2 is a spreadsheet indicating security to be released after the City receives the warranty security. The alternatives available to the City Council include: 1. Accept improvements to Tract 24890-3 and authorize staff to release security upon receiving warranty security; or 2. ' Provide staff with alternative direction. 114. TAPW D EPT\CO UNCI L\2000\000516e. wpd Respectfully submitted, /'Z=�- Chris'*A. Vogt IF Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Security Outline T:\PWDEPT\COUNCIL\2000\000516e.wpd 002 ATTACHMENT 1 LAKE CAMILLA VICINITY MAP NTS 11i ATTACHMENT 2 TRACT 24890-3 Performance Payment Warranty Improvement Security Security Security Streets and Drainage $270,574 $135,287 $27,057 Sewer $103,010 $51,505 $10,301 Water $108,396 $54,198 $10,840 Monuments $5,000 $0 $0 $481,980 $240,990 $48,198 Release performance security when warranty security is received. Release payment security in 90 days (July 16,2000). Release warranty security in one year (May 16, 2001). T:\PWDEPT\COUNCIL\2000\000516e.wpd 005 T4ht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 16, 2000 CONSENT CALENDAR: ITEM TITLE: Acceptance of Improvements Associated STUDY SESSION: with Tract 24890-4, The Citrus PUBLIC HEARING: Accept improvements to Tract 24890-4 and authorize staff to release security upon receiving warranty security. None. None. The Citrus subdivision is located north of Avenue 52 and west of Jefferson Street (Attachment 1). All improvements are now complete and other obligations of the Subdivision Improvement Agreement have been satisfied. Included as Attachment 2 is a spreadsheet indicating security to be released after the City receives the warranty security. The alternatives available to the City Council include: 1. Accept improvements to Tract 24890-4 and authorize staff to release security upon receiving warranty security; or 2. Provide staff with alternative direction. T:\PWDEPT\C0UNC1 L\2000\000516f. wpd Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Vicinity Map 2. Security Outline 11� T:\PWDEPT\COUNCIL\2000\000516f.wpd 002 LAKE CAHUL.LA VICINITY MAP NTS ATTACHMENT 1 11 C 004 ATTACHMENT 2 TRACT 24890-4 Performance Payment Warranty Improvement Security Security Security Streets, Drainage, $568,919 $702,490 $56,892 Water and Sewer Monuments $10,000 $0 $0 $568,919 $702,490 $56,892 Release performance security when warranty security is received.. Release payment security in 90 days (July 16,2000). Release warranty security in one year (May 16, 2001). 11J T:\PWDEPT\COUNCiL\2000\000516f.wpd 005. Tit!t 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 16, 2000 CONSENT CALENDAR: l3 ITEM TITLE: Approval of Contract Change Order No. STUDY SESSION: 1 to Korve Engineering in an Amount Not to Exceed $59,170 to Provide Design Services and Assessment PUBLIC HEARING: Engineering to Support Proposed Utility Undergrounding Assessment District Approve Contract Change Order No. 1 to Korve Engineering in an amount not to exceed $59,170 to provide Design Services and Assessment Engineering to support the proposed Utility Undergrounding Assessment District. The costs for this change order will be borne by the Assessment District constituents who will benefit from the underground improvements if the formation of the Assessment District is successful. If the formation is not successful, the cost of the Change Order will be borne by Redevelopment Agency (RDA) Project Area No. 1 for Phase VIA - Village Commercial (modified) and RDA Project Area No. 2 for Phase VIC - Westward Ho. These improvements are being partially funded by RDA funds and therefo.re must be bid specifying prevailing wage requirements. Therefore, there are no Charter City impacts. In January and February 2000, a number of workshops were conducted with the property owners of Phase VI A - Village Commercial, Phase VI B - Cove Area, Phase VI C - Westward Ho, and Phase VI D - Saguaro, Sagebrush, Bottlebrush. During those meetings, proposed assessments were discussed as well as petitions to provide the property owners the opportunity of placing overhead utilities underground. The areas proposed for the undergrounding of the utilities were Phase VI A - Village Commercial, Phase VI C - Westward Ho, and Phase VI D - Saguaro, Sagebrush, Bottlebrush. T APW OEPT\COUNCI U2000\000516d. wpd During the February 15, 2000 City Council Meeting, the results of the petitions were revealed to the City Council. In Phase VI A - Village Commercial, only 6.8% of the total land mass affected by the proposed utility undergrounding district petitioned in favor of the utility undergrounding district. Phase VI C - Westward Ho submitted petitions totaling 44.1 % of the total land mass in favor of the utility undergrounding district. Phase VI D - Saguaro, Sagebrush, Bottlebrush submitted petitions totaling 17.4% of the land mass in favor of forming a utility undergrounding district. During the February 15, 2000 City Council Meeting, the City Council adopted a Resolution declaring the City's intent to order the construction of certain improvements and to form Assessment District 2000-1 (Phase VI Improvements) for the public sewer assessments. City Council did not approve going forward with the steps required to form a utility underground district since the required amount of petitions were not received. During the February 15, 2000 City Council Meeting, the City Council also directed staff to conduct meetings with the affected property owners of Phase VI A, B, C, and D to inform them of the City Council's decision, balloting process, and the RDA's Sewer Hookup/Assessment Subsidy Program. During the meetings with the property owners, property owners of Westward Ho and the Village Commercial area stated their interest in recirculating petitions within their areas in an attempt to establish an overlying assessment district to place utilities underground. In Phase VI A - Village Commercial area, commercial property owners met with representatives of Korve Engineering to reestablish new boundaries for the undergrounding of utilities within the Village Commercial area. The total land mass affected by the proposed modified boundaries of the Phase VI A area is 715,611 square feet. On March 24, 2000, the City received the petitions with signatures from property owners in the Phase VI A area representing 330,517 square feet. This represents 46.19% of the total land mass. The RDA property within the proposed modified boundaries represents 49,657 square feet. This represents 53.13% of the total land mass, which is sufficient to begin the process for the establishment of an undergrounding utility district. On March 24, 2000, the City received petitions from the property owners of Phase VI C - Westward Ho that are affected by the proposed additional assessment district for undergrounding utilities. The total land mass affected by the proposed undergrounding of utilities in Phase VI C - Westward Ho is 2,732,882 square feet. The total amount of land mass represented on the petition is 1,666,138 square feet. This equates to approximately 61 % of the total land mass affected by the proposed additional assessment district for undergrounding' utilities in Phase VI C. 121 T:\PW DEPT\COUNCIL\2000\000516d. wpd 002 On April 4, 2000, the City Council and the Redevelopment Agency acted to direct the Assessment Engineer of record to begin preparation of the Engineer's Report for the proposed overlying assessment district for undergrounding utilities for the areas, Phase VI A - Village Commercial Area (modified) and Phase VI C - Westward Ho (modified) and directed the design Engineer (Korve Engineering) to complete plans, specifications, and cost estimates to place utilities underground within the same areas. Under the original contract for the Phase VI Improvements and the establishment of the Assessment District, the undergrounding of utilities were to be completed as part of the entire Phase VI Improvement Project. Since insufficient petitions were received to go forward with the utility undergrounding, the establishment of an Assessment District was not pursued as part of the entire bid package and Assessment District 2000-1 balloting. The procedure of establishing an overlying assessment district requires additional plans and specifications, additional bids, an additional Engineer's Report, and balloting. This additional work would not have been necessary if sufficient petitions were received as part of the formation of Assessment District 2000-1. Korve Engineering has prepared a scope of work and estimate of cost not to exceed $59,170 to perform design services and assessment engineering tasks necessary to accomplish the formation of the proposed overlying assessment district for undergrounding utilities in the aforementioned areas. It is recommended to execute a contract change order with the Engineer of record (Korve Engineering), as provided in Attachment 1, rather than to seek proposals from other consultants due to the loss of continuity and schedule. If the City were to seek proposals from other firms, it would potentially add four to six months to the schedule of the Assessment District formation. The alternatives available to the City Council include: 1 . Approve Contract Change Order No. 1 to Korve Engineering in an amount not to exceed $59,170 to provide Design Services and Assessment Engineering to support proposed utility undergrounding Assessment District; or 2. Do not approve Contract Change Order No. 1 to Korve Engineering in an amount not to exceed $59,170 to provide Design Services and Assessment Engineering to support proposed utility undergrounding Assessment District; or 3. Provide staff with alternative direction. 122 003 T:\PWDEPT\COUNCIL\2000\000516d.wpd Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: r/ yz'-n� e Thomas P. Genovese City Manager Attachments: 1 . Contract Change Order No. 1 tisd 004 T:\PWDEPT\COUNCIL\2000\000516d.wpd � T V S F cF`y OF TN�'� PROFESSIONAL SERVICES AGREEMENT: PHASE VI ASSESSMENT DISTRICT AND STREET IMTROVEMENTS CONSULTANT: KORVE ENGINEERING 78-120 CALLE ESTADO, SUITE 201 LA QUINTA, CA 92253 ATTACHMENT 1 Sheet 1 of 10 PROJECT NO. 98-19 CONTRACT CHANGE ORDER NO.01 ****************************************************************************************** Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. ***aaaaas*aaa*aaaa**aa**asaaaaa**aaaa**a*a**aa**a**a**aaa***a*s******aa****a*****aaaaaa*** DESCRIPTION OF CHANGE Per the attached proposal (sheets 2-10)the consultant shall perform the necessary tasks required to form a utility undergrounding district under the provisions of the 1913 and 1915 Acts. The consultant shall be responsible to coordinate all tasks with sub consultants and utility agencies as necessary. The consultant shall maintain the schedule as outlined in the correspondence dated March 13, 2000, to Mr. Chris Vogt from Mr. Richard Kopecky (attached hereto as sheets 9 & 10 and made a part of this contract change order). Previous Contract Amount Through Change Order No. 0 $ 940,635 Add this Change Order $ 59,170 Revised Contract Total $ 999,805 By reason of this contract change order the time of completion is adjusted: The revised contract completion date shall be: 10 / 21 / 2000 Submitted By: Approved By: Date: ****************************************************************************************** We, the undersigned Consultant, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above. Accepted By: Title: Consultant: Date: 1r) A 4It 006 T:\PWDEPT\PROJECTS\98Prjcts\PhaseVlAssDst\Korve\CCO 01.wpd 5/8/00 1 Korve 1 Engineering April 26, 2000 Mr. Chris A. Vogt, PE Public Works Director / City Engineer City of La Quinta Public Works Department 78-495 Calle Tampico La Quinta, CA 92253 Subject: Utility Undergrounding Assessment District for Westward Ho Area and Village Commercial Area 998168X0 Dear Mr. Chris: Korve Engineering, Inc. (KORVE) and MuniFinancial are pleased to submit this proposal to provide Design Coordination and Assessment Engineering services relating to the formation of a new Assessment District in the Village Commercial, and Westward Ho Areas of the City of La Quinta. We have a thorough understanding of the issues involved with this new district because of our ongoing work with the formation of Assessment District 2000-1. Our understanding is that the proposed new district will fund utility undergrounding in the Westward Ho Area, and a portion of the Commercial Section in the Village/Cove Area. The new District will be formed under the provisions of the 1913 and 1915 Acts. KORVE will provide Design Engineering Coordination, and MuniFinancial will provide Assessment Engineering services to the City of La Quinta. SCOPE OF SERVICES We propose the following Scope of Services for the formation of the Utility Undergrounding Assessment District: Task 1 Design Coordination Services A. Provide coordination between the City of La Quinta and Imperial Irrigation District (IID). Maintain communication between the City and IID to ensure the project is proceeding in a timely manner. B. Provide base drawings to IID in AutoCAD format so that IID can prepare conduit plans. The base drawings shall include all necessary elements for IID to prepare construction drawings for the conduit system. KORVE will make any changes necessary in the base drawings, as determined by IID. A California Corporation With offices in: 1255 78-120 Calle Estado, Suite 201 Oakland Los Angeles La Quinta, CA 92253 San Francisco Madera Ranchos (760) 771-8036 San Jose San Bernardino it 0 �% (760) 771-8037 Fax Denver Salt Lake City 0 !� Korve ! Engineering Mr. Chris A. Vogt, PE April 26, 2000 Page 2 C. Prepare cost estimates for construction of the conduit system based on plans prepared by IID. The cost estimates will then be used by MuniFinancial for preliminary assessment spread to property owners. D. Prepare contract documents and specifications for the construction of the conduit system. One set of specifications will be prepared with each area being broken out in the bid sheets. E. Define the cost of service conversion for each property, and modifications the property owner will be required to make. This will require a coordinated effort between IID staff, and KORVE staff. This item will require a separate contract from the conduit system. A separate plan for each lot will be necessary to define the work on each service conversion. There are 99 service conversions necessary in the Westward Ho Area, and 24 in the Village Commercial Area. F. Provide assistance during the bidding period in answering prospective contractor questions regarding the content of the contract documents and plans. Task 2 Assessment Engineering A. Prepare a database for the City that includes descriptions of and assessment numbers for each property to be assessed. Owner name and address, and all necessary factors for the assessment formula. B. Prepare a boundary map for approval with the Resolution of Intention (ROI) and record the map with the County Recorder. C. Assemble the costs to be assessed using information and data developed in the final design services from Korve Engineering, and each utility company. Apportion the cost in the form of special assessments to be levied upon the parcels of land within the District in accordance with the statutes pertaining to benefit. D. Prepare the assessment diagram and assessment roll for filing with the City Engineer and the City Clerk. E. Prepare Preliminary and Final Engineer's Reports, including assessments upon the parcels in the District for the total costs and expenses of work in proportion to the estimated benefits received by the parcels within the District. Each Engineer's Report will include a reference to the plans and specifications, a description of the works of 12, JI 1� Korve Mr. Chris A. Vogt, PE 1 Engineering April 26, 2000 Page 3 improvement, a Right -of -Way Certificate, a Certification of Completion, a cost estimate, a reduced copy of the Assessment Diagram, the Method of Assessment, and an assessment roll. 1. Draft copies of each report will be submitted for the City's review prior to printing. 2. Copies of each report will be submitted to the City for approval, confirmation, and distribution. F. Attend the Public Meeting and Public Hearing for the District to present the Engineer's Report, and answer any questions of the City Council and/or property owners. G. MuniFinancial will prepare the Notice of a Public Meeting and Public Hearing and ballots for mailing, as prescribed by legal counsel, and City staff in accordance with the requirements of Proposition 218. The ballot will need to include a substantial amount of information regarding the amount being funded by the District, and the rates charged to each property owner. The ballots will need to be mailed at least 45 days prior to the public hearing. The City will provide envelopes, letterhead, and postage for mailing. MuniFinancial will coordinate the mailing to the appropriate property owners. H. MuniFinancial will count the ballots received, and enter the results to determine the percentage protest. The ballots are weighed by "financial obligation," or by the amount of the property's assessment. All ballots must be returned prior to the close of the public hearing. If less than 50 percent of the ballots returned are opposed to the District, the City Council can authorize the levy of the assessment. Prepare the Notice of Assessment for recordation at the County Recorder's Office. Record the Assessment Diagram and Notice of Assessment at the County Recorder's Office immediately following the Public Hearing and Verification of district formation. J. Prepare the collection list for the 30-day cash collection period. K. Assist in the review of payments during the 30-day cash collection period in cooperation with the designated collection agent, and assist in compiling the initial list of unpaid assessments. Record an amended Notice of Assessment after the 30-day cash collection period has expired, if any assessments are prepaid. 12 009 1C Korve i Engineering PROJECT MEETINGS Mr. Chris A. Vogt, PE April 26, 2000 Page 4 A meeting will be held with MuniFinancial, Korve Engineering, and City staff to discuss the assessment engineering analysis and recommendations, the Preliminary Engineer's Report, and the Final Engineer's Report to gain consensus. In addition, we recommend a meeting with the property owners to explain the District formation process. Property owners will be primarily interested in: (1) the costs to be funded by the District; (2) the distribution of the costs among property owners; and (3) the improvement and assessment schedule. MuniFinancial's proposed fee assumes that MuniFinancial will attend one property owner meeting, two project team meetings, and two City Council meetings. MuniFinancial will provide mailings for the assessment ballots and Notice of a Public Meeting and Public Hearing. MuniFinancial will also provide the mailing Notice of Assessment with the cash payoff after the City Council authorizes the levy of the assessment. Korve Engineering will provide the notice for an informational meeting for the property owners. Additional meetings will be charged at the hourly rates attached. SCHEDULE The schedule for this project will depend on when the conduit designs are received from IID. Upon obtaining the conduit plans, KORVE and MuniFinancial will expedite the process of the Assessment District with the time frame required by law. FEE SCHEDULE AND INVOICING The cost of the Scope of Services described above will be accomplished for a not -to -exceed fee of $59,200. A cost breakdown is shown on the attached spreadsheet. This includes all professional and administrative labor and reimbursable costs. Any work required beyond that specifically stated in the Scope of Services above will constitute additional services and will only be conducted following written authorization to proceed. KORVE will submit monthly invoices based on percent complete of the work items. Payment is due within thirty (30) days of the invoice date. Late payments will be assessed one and one-half (1 %2) percent interest per month on the outstanding balance. �Nv 010 1� Korve i Engineering Mr. Chris A. Vogt, PE g g April 26, 2000 Page 5 CLOSING We appreciate the opportunity to provide these services and look forward to assisting you with this project. Please provide the necessary authorization to proceed. If you have further questions, please call me. at 760.771.8036. Yours Sincerely, KORME ENGINEERING, INC EldoALe . E. Office Manager Enclosures C:\Projects\998168XO-LQPhaseVl\Vogt4.wpd APPROVED: City of La Quinta. Signature Typed/Printed Name Title Date Oil MUNWINANCIAL ADDITIONAL FEES Charges for meetings and consultations with the Korve Engineering or other parties regarding services not listed in the scope of work above, will be at our prevailing hourly rates. The current rates for additional services are as follows: Title Hourly. Rate Director $180 Associate Director 125 Manager 105 Senior Associate 85 Associate 65 Support Staff 45 13v 012 Utility Undergrounding Assessment District - City of La Quinta KORVE Manhour Breakdowns and Fees City of La Quinta Utility Underground Assessment District Formation FEE PROPOSAL Task 1 - Design Coordination Services Mtlu Provide Coordination 20.0 20.0 $2,700 Provide Base Drawings to IID 2.0 5.0 7.0 $595 Prepare Cost Estimates 2.0 8.0 16.0 4.0 30.0 $2,490 Prepare Contracts Documents and Specifications 2.0 8.0 4.0 6.0 20.0 $1,800 Define service conversions Westward Ho Area 10.0 75.0 85.0 $6,225 Village Area 10.0 48.0 58.0 $4,470 Provide Bid Period Assistance 8.0 8.0 $1,080 0.0 $0 Task 2 - Assessment Engineering Coordination Task 3 - Project Meetings Project Team Meetings Property Owners Meetings City Council Meetings 24.0 2.0 26.0 $3,330 $33,000 Ma 2 4.0 4.0 1 6.0 12.0 18.0 2 4.0 4.0 MuniFinancial Assessment District Task 2 - Assessment Engineering $36,330 Task 3 - Project Meetings $2,430 Subtotal KORVE Labor + Subconsultants $58,120 Reimbursables $500 Reproductions $500 Travel, Mileage, and Deliveries $50 Total Proposed Fee - Utility Underground Assessment District $69,170 540.0 1350.0 540.0 13i Korve Engineering, Inc. 0&2&2000 013 • March 13, 2000 Mr. Chris Vogt Public Works Director/City Engineer City of La Quinta P.O. Box 1504 La Quinta, California 92253 Re: Underground District for the Cove Area, Commercial Zone Dear Chris Pursuant to your request, we have considered a time frame and requirements for the establishment of an underground utility district in the Cove area. This area is generally bounded by Calle Tampico on the north, Calle Estado on the south, Avenida Bermudas on the west, and Desert Club Drive on the east. The basic requirement for this proposed district is the same as for the larger underground district proposed earlier. That requirement as stated in the California Streets and Highways Code is that in order for the City Council to consider the formation of an undergrounding district, it must receive a petition signed by property owners representing over 50% of the area to be included in • the proposed underground district. The following is an events and time calendar that could be implemented to form an underground district in the area outlined above. We have assumed an aggressive time schedule since some of the groundwork was completed for the larger district that was proposed. Normally the time frames would be considerably longer for a typical undergrounding district. Petition prepared and given to sponsor for circulation. . . . . . . . . . March 17, 2000 Petition signed by property owners and submitted to the City Clerk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . March 24, 2000 City Clerk verifies 50% signature requirement, City Council receives certification from City Clerk and orders preparation of plans and specifications, cost estimates, and an Engineer's Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . April 4, 2000 Plans, specifications, cost estimates, and Engineer's Report submitted to City Council for approval and adoption of a Resolution of Intention, call for construction bids, and notice of a public hearing and ballots to approve or disapprove the assessments by property owners . . . .. .. . . . . . . . . . . .. . June 6, 2000 13 014 • Mr. Chris Vogt City of La Quinta March 13, 2000 Page 2 Notices and ballots mailed . . . .. . . . . . . .. . . . . . . . . . . June 9, 2000 Construction bids received . . . .. . . . . . . . . . . . . . . . . . . . July 17, 2000 Agreements with utilities approving the methods and payment of the undergrounding work . . . . . . . . . . . . .. . . . . . . . . . . . . . July 14, 2000 District hearing and tabulation of ballots . . . . .. . . . . . . . . . . . . August 1, 2000 Notice of Assessment mailed, 30-day cash payment period begins. . . August 4, 2000 Cash payment period ends and notices to treasurer on the dollar amount of bonds to be sold . ..... .... .... .... ..... September 5, 2000 Bond preclosing and closing . . . . . . . . . .. . . . . . . . . . . . October 4-5,2000 • Notice to Proceed with construction. . . . . . . . . . . . . . . . . . October 21, 2000 The above schedule assumes that there will be no issues that would delay the implementation of the district. Issues that could delay the schedule are the agreement with the utility companies;. the value of the properties compared to the assessment liens and the small size of the district may make a bond sale difficult. Another option would be to combine this district with the larger sewer assessment district being proposed. Combining the two districts would delay the sewer district by 60 days. If you have any questions regarding this information or would like to discuss it further, please do not hesitate to call me at (909) 699-3990 extension 222. Sincerely, Richard Kopecky, P.E. Assessment Engineer • 130 015 T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: May 16, 2000 Approval of Request for Qualifications for Civic Center Campus Artwork RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: L' CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the Request for Qualifications for the Civic Center Campus artwork projects. FISCAL IMPLICATIONS: None at this time. The projects identified in the Request for Qualifications will be funded by the Art in Public Places allocation as directed by the City Council at the January 18, 2000 City Council meeting. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the January 18, 2000 City Council meeting, the City Council identified five artwork projects to be included on the Civic Center Campus and allocated a budget transfer of $340,000 from the Art in Public Places account to be used for the artwork projects as provided in Attachment 1. The artwork projects identified include: a bronze relief map of the original City of La Quinta boundaries; a water feature; acknowledgment of veterans, sports figures, and celebrities; bridge railing enhancements; and pavement amenities. A Request for Qualifications for artists to submit their qualifications to produce this type of artwork and their specific proposals for one or more of the projects was sent to artists that were represented in the City's Artist Bank, and to organizations that also had contact with artists that may be interested in the project. The closing date for projects to be submitted was April 3, 2000. On that date, there were six projects submitted for consideration. At the April 13, 2000 Cultural Arts Commission meeting, the Commission reviewed the submissions. The Cultural Arts Commission then held a special meeting on April 17 to further consider the proposals. At that meeting, several recommendations were made for City Council consideration at the May 2, 2000 City Council meeting. 13 4 The City Council considered the proposals and recommendations made by the Cultural Arts Commission at their May 2, 2000 meeting. Of the projects submitted, the bronze relief map was the only project that addressed the original Request for Qualifications projects. The City Council approved the bronze relief map concept and staff will work with the artist to present a final project for City Council consideration. The City Council also directed staff to re -issue a Request for Qualifications for the following projects: Acknowledgment areas (for veterans, celebrities and sports figures) Pavement Amenities Water Feature as a geyser in the lake located on the campus Attachment 2 is the revised Request for Qualifications addressing the modifications to the Civic Center Campus artwork as identified at the May 2, 2000 City Council meeting. The Request for Qualifications will be sent to those artists in the City's Artist Bank, as well as organizations that have contact with artists that may be interested in the project. An artist may submit one or more proposals for the Civic Center Campus by providing the information listed under "Request for Qualifications Submission Requirements" on page 10 of this report. This section also includes the information required for the specific artwork the artist would like to have considered for the Civic Center Campus project. The section "Request for Qualifications Deadline and Information" establishes the selection process time line. The deadline for submitting artwork proposals as outlined in the Request for Qualifications is June 16, 2000. At that time, staff will review the projects to ensure that the artist has provided all the information required. The Cultural Arts Commission will review the submitted proposals at the July 13, 2000 Cultural Arts Commission. The artists submitting proposals will be requested to attend the Cultural Arts Commission meeting to answer any questions the Commission may have. The Cultural Arts Commission will then submit their recommendations for proposed artwork to the City Council for consideration at the August 1, 2000 City Council meeting. The artists of the proposed artwork will be asked to attend the City Council meeting to answer any questions the Council may have. Once the City Council approves the commissioning of artwork for the Civic Center Campus, it is anticipated that the artists will be working with Mr. Tom Doczi of TKD, the principal architect of the Civic Center Campus project, to incorporate the artwork into the construction schedule of the Civic Center Campus project. M-0 0 S:\Community Services\CCReports\CC.046.wpd FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Request for Qualifications for the Civic Center Campus artwork projects; or 2. Do not approve the Request for Qualifications for the Civic Center Campus artwork projects; or 3. Provide staff with alternative direction. Respe ully su itted, Dodie Horvitz, GZmniVn,4y Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Minutes of the January 18, 2000 City Council Meeting 2. Revised Request for Qualifications for the Civic Center Campus Project 13k Lm 3 S:\Community Services\CCReports\CC.046.wpd ATTACHMENT 1 City Council Minutes 4 January 18, 2000 • BUSINESS SESSION 1. CONSIDEIIATION OF APPOINTMENT OF CITIZEN TO RIVE E COUNTY FREE LIBRARY STEM ADVISORY COMMITTEE. City Clerk Gr reported five letters of interest a been received and noted the next corn ee meeting is scheduled for nuary 20. Council Member H erson cornmente n the expertise of the applicants and suggested the possi of the ap tee working also with the Library Zone Advisory Board. After a brief discussion, C it concurred to continue this item to February 1 and to invite the applic s to ve a brief presentation on their qualifications and background an ncourage em to attend the January 20 committee meeting. MOTION /ntto as moved by Council tubers Sniff/Adolph to continue the matter oRiverside County Free L ary System Advisory Committee appoint February 1, 2000. Motion carried unanimously. MINUTE ORDER NO. 2000-10. , 2. CONSIDERATION FOR APPROVAL OF THE DETAILS OF THE SITE AMENITIES TO BE INCORPORATED IN THE CIVIC CENTER CAMPUS IMPROVEMENTS, PROJECT NO. 97-09. Public Works Director Vogt briefly outlined the history of the project and introduced Senior Engineer Freeland and Tom Doczi, of TKD Consultants, who then reviewed the proposed amenities as follows: Historical Plaza - includes a bronze relief map of the City, memorial for Mitchell Paige, rose garden, linear water features, enhanced paving, and drinking fountain. Council Member Sniff suggested three honors/recognition walls in the plaza to honor major contributors or significant visitors to the City. Council Member Henderson agreed but suggested three different components, veterans, sports, and arts, and placing them in three different areas of the campus. 13 • 005 City Council Minutes 5 January 18, 2000 Council Member Adolph questioned the need for the linear water feature so close to other water features in the campus. After a brief discussion, Council concurred to include the following in the Historical Plaza: a bronze relief map with original City limits; one of three honors/recognition walls as an art project with three components (veterans, sports, and arts) with the other two walls located near the proposed library and the Senior Center and possibly incorporating the memorial for Mitchell Paige); and raising the wall height of the linear water feature to 18-20 inches. Entry Plaza (3) - includes pilasters with urns, trees, benches, date palms, citrus trees, and enhanced pavers (will match those on Calle Estado) Council concurred on proposed amenities. Island - includes a gazebo, lush foliage, turf area, and two bridges with artistically -enhanced railing. Council Member Sniff suggested a few benches and artistic sculptures without • losing the openness of the area. In response to Council Member Henderson, Mr. Freeland stated the open space on the island will accommodate approximately 270 people, adding the size of the gazebo has not been determined. Mayor Pena suggested the lush landscaping be kept at a low level for security purposes. Council concurred. Outdoor Stac,Le - includes a shade canopy over a 40' X 20' raised concrete, "story teller" type stage in a semi -circle configuration. Council concurred on proposed amenities. Site Structures - includes two octagonal -style picnic shelters with three picnic tables each and five typical shade structures at various locations. A brief discussion ensued wherein Council concurred on the following: shade structures to be made of compatible materials; two arched bridges; and picnic • shelters to be deferred to Phase 2 or 3. Playground Equipment - Council concurred to defer to Phase 2 or 3. 13 u 0093 R City Council Minutes 6 January 18, 2000 • Desert Gardens - includes native plants and shrubs, full-scale statuaries of native wildlife, and native wildlife tracks in adjacent concrete walk path. Council Member Sniff suggested keeping it simple and elegant with flowers and less cactus. Council concurred to defer it to Phase 2. Exercise Areas (5) - to be located along the walkways. Council Member Henderson suggested designing the walkway at a designated length for exercise purposes. Council agreed with the exercise areas. Enhanced Paving - included at entry plazas and certain areas of the walk path,. along with dancing footsteps imprinted in the concrete as suggested by the Cultural Arts Commission. After a brief discussion regarding the "dancing footsteps" element, Mr. Vogt . advised staff will bring back something from the Commission on their proposal, along with paver layout and color choices. Site Furnishings includes benches, trash receptacles, and picnic tables. Council concurred on using the bench design made from recycled materials. Site Lighting - proposed bollard -style lighting is similar to that used on Highway 1 1 1 in front of Eagle Hardware. Council Member Sniff suggested dome top lighting with the light directed downward. Council concurred. Council Member Perkins suggested lighting in the gazebo for safety purposes. Rosita Shamis, of the Cultural Arts Commission, commented on the importance of including an historical theme in the campus design. Council Member Henderson suggested using the area opposite the bronze relief map for that type of information. 133 007 '• City Council Minutes 7 January 18, 2000 MOTION - It was moved by Council Members Sniff/Henderson to approve the details of the site amenities as discussed to be incorporated into the Civic Center Campus Improvement Project 97-09 and authorize a budget transfer of $340,000 from the Art in Public Places Fund to the Civic Center Campus Improvement Project Fund. Motion carried unanimously. MINUTE ORDER NO. 2000-11. Co Seth Etir drainage Council referred d to receive public comment at this time. 720 Avenida La Fonda, inquired about the project. to staff. the Calle Rondo BUSINESS SESSION . .......continued . 3. CONSIDERATION A RESOLUTIO PPORTING PROPOSITION 12 (THE SAFE NEIGHBORHO PARKS, CLE ATER, CLEAN AIR, AND COASTAL PROTECTION ACT O 000) AN OPOSITION 13 (THE SAFE DRINKING WATER, CLEAN W R, ERSHED PROTECTION AND FLOOD PROTECTION ACT). Management Assistant s briefly reviewed the history and funding expected from Propositi 2 e Park Bond) and Proposition 13 (the Water Bond) as outlined in th ff re , noting Coachella is the only city so far to adopt a resolution. RESOLUTION N 00-03 A RESOLUT OF THE CITY COU L CALIFORNI UPPORTING PROPOSITI PARKS, N WATER, CLEAN AIR, AN 2000, SUPPORTING PROPOSITION 1, CLEA /ATER, WATERSHED PROTECTION OF THE CITY OF LA QUINTA, 12, THE SAFE NEIGHBORHOOD OASTAL PROTECTION ACT OF VrHE SAFE DRINKING WATER, FLOOD PROTECTION ACT. Z-0 'moved by Council Members Sniff/HendeMbn to adopt Resolution No. 3 as submitted. Motion carried unanimously. D 40" ATTACHMENT 2 Art in Public Places Program Civic Center Campus Project Request For Qualifications PROJECT LOCATION AND DESCRIPTION The City of La Quinta wishes to commission artists for the Civic Center Campus Project. Artists are encouraged to include a historical element of the La Quinta area in their presentation of projects. The La Quinta Historical Society will be able to provide historical information on the area. The Civic Center Campus (Campus) is located west of the La Quinta Civic Center. The boundaries include Washington Street on the east, Avenida La Fonda on the south, La Quinta Senior Center and parking lot on the west, and Calle Tampico on the north. The Campus will include several areas identified for Public Art projects. These projects include: One Water Feature incorporated into the lake geyser Acknowledgment Areas: Veterans Sports Figures Celebrities/Arts Pavement Amenities The award amounts include materials and installation costs. Artists may submit qualifications and specific proposals from one to all three projects listed. A project narrative is provided for additional information on page 4. Artist's qualifications and specific proposals will be reviewed by the Cultural Arts Commission and Tom Doczi, of TKD, the principal architect. The recommendations of the Cultural Arts Commission will be forwarded to the City Council for consideration. MATERIALS The artist may use any material he/she deems appropriate for the execution of the work. The following conditions apply: The artist must collaborate with the principal architect and adhere to the construction and installation schedule. 2. The work will be subject to review and revision by structural engineers; building inspectors; and other appropriate staff at the cost of the artist. 3. The work must meet all safety and building code requirements, including the Americans with Disabilities Act (ADA). 141 909 INFORMATION AVAILABLE A copy of the approved Master Plan for the Civic Center Campus improvements and the La Quinta Municipal Code Chapter 2.65- Art in Public Places are available at the cost of $12.00 by contacting the Community Services Department at 760-777-7090. REQUEST FOR QUALIFICATIONS SUBMISSION REQUIREMENTS All artists* are to submit the following: A'one page cover letter describing interest in this project, relevant previous experience, preliminary thoughts on how the Civic Center Campus project may be executed and at least two professional references. 2. Current resume (up to two pages.) 3. A maximum of ten 35mm slides (no glass mounts) of past work, relevant to this project, in an 8 1/2" x 11" clear plastic sheet. Label each side with artist's name, title, date, artwork dimensions, and an indication of "up" at the top of the slide. 4. An annotated one page list that corresponds with slides. 5. An appropriate visual display of the proposed artwork which details its installation and materials. 6. A written description of the proposed solution, including its method of fabrication, installation and any special operational requirements, along with a proposed budget for the completed project. 7. A written description of the proposed artwork's maintenance requirements. 8. Marquette of proposed art work (to be presented at the review meeting.) *Artist is defined as a person experienced in the production of such art work and recognized by critics and by his/her peers as one who produces works of art. (L.Q.M.C. Chapter 2.65) REQUEST FOR QUALIFICATIONS DEADLINE AND INFORMATION All responses to the RFQ must be received by 3:00 p.m. on Friday, June 16, 2000. Selection Process Time Line: Although the City of La Quinta has established this time line, the dates may vary depending on conditions. June 5, 2000 10:00 a.m. Pre -Proposal Meeting with City staff and Principal Architect 14 ti 010 June 16, 2000 3:00 p.m. Proposal Qualifications due to the Community Services Department July 13, 2000 Presentation of proposals to the Cultural Arts Commission. Marquettes are due at this time. Each artist will be given a short period of time to describe their concept and answer questions from the Commission. August 1, 2000 Presentation to the City Council for consideration. Artists selected by the Cultural Arts Commission for consideration will be expected to attend the City Council meeting to represent their work. Once artists are selected for each component, the marquettes must be available for public display throughout the project. SELECTION OF ARTISTS The criteria used by the Cultural Arts Commission in reviewing the design proposals shall include, but not limited to: aesthetic quality, site suitability, durability, level of maintenance, technical feasibility and general appropriateness. All art work is subject to Chapter 2.65 of the La Quinta Municipal Code -Art in Public Places. The final selection of an artist and design proposal is wholly within the discretion of the City of La Quinta. The City Council may accept or reject a design proposal for any reason. The City is under no obligation to commission a work of art from any submitted proposal if that proposal is not deemed satisfactory and acceptable to the City. CONTRACTS Artists selected to create a finished artwork will be required to enter into an agreement with the City prior to commencing the work. No selection shall be deemed final until an agreement has been properly executed and signed by the artist and the City. The terms of the agreement will include, among other things, insurance requirements established by the City. The process described herein, which will lead to the selection of artists, does not imply any contractual agreement with applicants. Once artists have been selected for the commissions, a contract will be established. Outlined in the contract will be the production and installation schedule. CONTACT Questions regarding the Request For Qualifications, the selection process or the project should be referred to: Dodie Horvitz, Community Services Director 78-495 Calle Tampico P.O. Box 1504 La Quinta, CA 92253 (760) 777-7032 (760) 777-1231 (Fax) 14 Dhorvitz@la-quinta.org (e-mail) Oil Project Narrative: ♦ Water Feature: A water feature will be located in the one acre lake, and has been defined by the City Council as being a geyser type amenity. ♦ Acknowledgment Areas: Three areas will be located throughout the Campus, acknowledging veterans, sports figures and celebrities. These areas should be designed so numerous people may view them at one time and that additional names can be included at a future date. ♦ Pavement Amenities: These will be located throughout the Campus, and may include tile work, pavers, imprints in the concrete, mosaics, etc. City of La Quinta Community Services Department P.O. Box 1504 La Quinta CA 92253 RE: Request For Qualifications Civic Center Campus Project 14 � 010, T4'y,l 4 4 Qu&& AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 16, 2000 CONSENT CALENDAR: STUDY SESSION: Consideration of Museum Expansion PUBLIC HEARING: Committee Formation RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None for this action; however, by way of background, the Capital Improvement Program has $84,000 budgeted for museum expansion design in Fiscal Year 2000-01 and $716,000 budgeted for museum expansion construction in Fiscal Year 2003- 2004. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The La Quinta Redevelopment Agency purchased the La Quinta Historical Society's museum building in March 2000. During the negotiating process for purchase of the building, and more specifically at the December 7, 1999 Council/RDA meeting, the concept of expanding the museum was discussed. Minutes from the December 7, 1999 meeting are attached for the City Council's use (Attachment 1). In response to the concept of expanding the museum as discussed at the December 7t' City Council meeting, the Society sent a letter to the City Council dated January 12, 2000 seeking the formation of a museum expansion committee (Attachment 2). The letter was considered as Written Correspondence by the City Council at its January 18, 2000 meeting. At that meeting, the City Council suggested that the negotiations for the museum building purchase conclude before the Council consider forming a committee. Title to the museum building was transferred in March 2000. At its May 2"d City Council meeting, the Council reviewed and approved a Capital 145 Improvement Program (CIP) that included $84,000 for design services for museum expansion in Fiscal Year 2000-2001. Additionally, the CIP proposed $716,000 for museum expansion construction in Fiscal Year 2003-2004. Accordingly, consistent with the City Council's previous direction, the Society's request for a museum expansion committee is being brought back for Council consideration at this time. The Society is proposing that the committee "would be composed of one or more members of Council and a comparable number of representatives of the Historical Society." The City Council, or the expansion committee if it is formed, may also wish to discuss the following in relation to the committee: ■ Committee make-up: For example, the committee could include representation from the Council, the Society, staff (i.e. City Manager or his designee), and professionals (i.e. curators, historians, architects, etc.) ■ Committee type: (i.e. is it envisioned as an Ad -Hoc committee or a standing committee that will see the proposed museum expansion through from beginning to end?) ■ Committee objective: (e.g. scope out desired services of museum, recommend museum size, review design plans, review financial feasibility, and review other relevant factors) ■ Meeting parameters: (e.g. meeting times, number of meetings, makeup of committee) FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the formation of a museum expansion committee, assign City representation (i.e. City Council Members and/or City Manager, or his designee(s), and provide direction as to its makeup, purpose, duties, etc.; or 2. Approve the formation of a museum expansion committee, assign City representation (i.e. City Council Member(s) and/or City Manager, or his designee(s), and request that the committee develop recommendations for the committee's tenure, objective and meeting parameters; or 3. Do not approve the formation of a museum expansion committee; or 4. Provide staff with alternative direction. 0Vf. Respectfully submitted, -4--4 - Britt W. Wilson, Manage ent Analyst City Manager's Office Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Minutes of December 7, 1999 City Council Meeting relative to the museum 2. Letter from Society dated January 12, 2000 requesting formation of museum expansion committee 3. Minutes of January 12, 2000 City Council Meeting relative to formation of museum expansion committee CAMYData\WP0—\CITY COUNCIL\CCSTFFMUSEUMEXPANSIONCOMMITTEE 06-16-00wpd.wpd 14 j 00 City Council Minutes 4. 12 ATTACH R Decem Terry Miller, developer of The Village at the Palms and Palms Golf Club, advised they are actively pursuing annexation to La Quinta. John Cox, 66-725 Martinez Road, Thermal, Economic Development Officer for the Torres Martinez Indian Tribe, suggested a meeting with the tribe since privately -owned lands within the Indian Reservation are within the tribe's jurisdiction. Mr. Cusky, a resident of La Quinta, asked how the annexation would benefit La Quinta residents. Mayor Pena responded that is the purpose of preparing a benefit analysis. Council concurred on mailing a status report to residents of the potential annexation area. Council Member Henderson noted a number of property owners are ready to move forward now, and that a sphere of influence could be done along with an annexation application, perhaps with a modified boundary. Mayor Pena supported meeting with the residents in the area first. Council Member Perkins agreed. Council Member Sniff suggested scheduling two meetings in January with the residents. Council Member Adolph agreed but felt it's important to know how the annexation will economically affect the City. Council concurred to direct staff to come back on January 4, 2000, with potential meeting dates. DISCUSSION OF LA QUINTA HISTORICAL SOCIETY MUSEUM. - Assistant City Manager Weiss advised the Historic Preservation Commission has discussed the City obtaining the La Quinta Historical Society Museum and is generally supportive. The recommendation of the Historical Society Board is that the City acquire and expand the museum at its current site and investigate the potential for acquiring additional adjacent space, which may require vacating a small portion of Avenida Mendoza. The Board's recommendation is subject to the execution of a satisfactory lease and operating agreement. Alternatives for 14Ps Q 0IJ5 City Council Minutes 13 December 7, 1999 the Council to consider exploring are: acquire and expand the museum at its current site and investigate possible availability of property in the vicinity for future expansion; acquire and relocate the museum to a vacant lot west of the Senior Center and expand the facility at that site; or acquire and relocate the museum to the Civic Center Campus and expand the facility at that site. Joe Irwin, 44-065 Camino La Cresta, of the La Quinta Historical Society, advised the Historical Society Board voted unanimously to support this. Council Member Perkins supported acquisition and expansion of the museum at its current site with the Historical Society continuing to operate it. Council concurred. Council Member Sniff wished to see a substantial expansion of the building with inclusion of a small theater for showing historical films of the valley. He suggested agendized this item for December 21, 1999. Mayor Pena said he hoped the museum could be moved to the Civic Center Campus, but realized it's not economically feasible. He noted this Council cannot bind the actions of future Councils but felt it would be a significant step forward to direct staff to pursue the acquisition with hope to expand it in the future. Council concurred to agendize this matter at the earliest possible date. Council recessed to and until 7:00 p.m. 7:00 P.M. PUBLIC COMMENT Audrey Ostrowsky, P. O. Box 351, questioned why Tax Increment Financing (TIF) is not used for street and sewer improvements in the Cove, and why City funds are given to the La Quinta Arts Foundation instead of helping the residents with their sewer hookups. She also questioned who allowed the date trees to be removed on Calle Tampico. PRESENTATIONS - None 14 -1 0 ATTACHMENT 2 LA QUINTA HISTORICAL SOCIETY P.O. Box 1283 La Quinta, CA 92253 (760)564-1283 President Barbara Irwin Executive Vice PresidenUSecretary Judy Vossler Vice President Don Arends Treasurer Jeanne Kirkpatrick Docent Director Louise Neeley Membership Director Jaqueline Wright Directors Diane Adolph Honey Atkins Marge Cleveland Pat Cross JoAnne Hiles John Hiles Beverly Montgomery Cheryl Schuler Inge Vorderwinkler Advisory Council Don Arends - Chairman Martha Arends Kris Capra Tom Capra Dr. Edward Cleveland Marge Cleveland John Dimmer Marilyn Dimmer George O'Leary Buddy Rodgers Mike Schuler Cheryl Schuler MUSEUM- 77-885 Avenida Montezuma La Quinta, Califomia January 12, 2000 La Quinta City Council P O Box 1504 La Quinta, CA 92253 Members of the Council: RECEIVED 2060 JAN 12 PM 2: 16 CITY Os= LA OUINTA CITY CLERK'S OFFICE It was suggested at a recent City Council meeting that a committee be formed to develop and consider proposals to expand the Historical Museum. The committee would be composed of one or more members of Council and a comparable number of representatives of the Historical Society. To that end the La Quinta Historical Society wishes to nominate Pat Cross, Barbara Irwin and Judy Vossler as it's representatives. We are anxious for this committee begin its important work. Sincerely, Barbara Irwin Don Adolph Terry Henderson Ron Perkins Stan Sniff, Mayor Pro Tern John Pena, Mayor 15 U Gt77 ATTACHMENT 3 City Council Minutes 2 PRESENTATIONS - None WRITTEN CORRESPONDENCE January 18, 2000 1. LETTER REGARDING DONATION OF A TREE AT THE LA QUINTA SENIOR CENTER IN MEMORY OF HAYDEN BOWER. Council concurred to consider this request under Business Session Item No. 7 2. TWO LETTERS REQUESTING WAIVER OF CONDITIONS FOR UNDER - GROUNDING OF UTILITIES IN RANCHO LA QUINTA TRACTS. Council Member Adolph asked if a policy has been established for developers to pay for undergrounding of utility lines once IID gives their approval, to which Community Development Director Herman responded no. City Attorney Honeywell advised a revision of the conditions of approval requires the tract maps to go back before the Planning Commission and City Council. Council concurred to direct staff to agendize this matter to determine if there is an interest in acting upon this type of waiver. 3. LETTER REGARDING COMMITTEE ON EXPANSION OF THE HISTORICAL MUSEUM. Council concurred to direct staff to bring back a status report at the next Council meeting on the negotiation process before moving forward with forming a sub -committee. CONSENT CALENDAR 1. APPROVAL OF DEMAND REGISTER DATED JANUARY 18, 2000. 2. APPROVAL OF TREASURER'S REPORT DATED NOVEMBER 30, 1999. 151 Tity4 4 Q" COUNCIL/RDA MEETING DATE: May 16, 2000 ITEM TITLE: Consideration of an Ordinance Amending Title 2, Chapter 2.75, Section 2.75.030 (Members) and Chapter 2.95, Section 2.95.030 (Members) of the La Quinta Charter and Municipal Code Relative to the Cultural Arts Commission and Community Services Commission RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: cd' CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Introduce an Ordinance amending Title 2, Chapter 2.75, Section 2.75.030 (Members) and Chapter 2.95, Section 2.95.030 (Members) of the La Quinta Charter and Municipal Code relative to the Cultural Arts Commission and the Community Services Commission. A.) Move to take up Ordinance No. _ further reading. B.) Move to introduce Ordinance No. FISCAL IMPLICATIONS: None CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: by title and number only and waive on first reading. At the regular meeting of April 4, 2000, the City Council directed staff to agendize a discussion regarding a possible reduction from seven to five members for both the Cultural Arts and the Community Services Commissions. Staff has continued to advertise the vacancies on both of these commissions and has mailed applications to all the commissioners whose terms are scheduled to expire as of June 30, 2000. At the present time, there are two vacancies and three terms scheduled to expire June 301h on the Cultural Arts Commission. Five applications 15 have been received for that commission. On the Community Services Commission there currently is one vacancy and four terms are set to expire June 30". To date three applications have been received. FINDINGS AND ALTERNATIVES The alternatives available to the City Council include: 1. Introduce an Ordinance amending Title 2, Chapter 2.75, Section 2.75.030 (Members) and Chapter 2.95, Section 2.95.030 (Members) of the La Quinta Charter and Municipal Code relative to the Cultural Arts Commission and the Community Services Commission; or 2. Do not introduce an Ordinance amending Title 2, Chapter 2.75, Section 2.75.030 (Members) and Chapter 2.95, Section 2.95.030 (Members) of the La Quinta Charter and Municipal Code relative to the Cultural Arts Commission and the Community Services Commission; or 3. Provide alternative direction to staff. Respectfully submitted, Greek, CMC/AA City Clerk Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Redline/Strikeout copy of Chapter 2.75, Section 2.75.030 and Chapter 2.95, Section 2.95.030 of the La Quinta Charter and Municipal Code n 0 e,02 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA AMENDING TITLE 2, CHAPTER 2.75, SECTION 2.75.030 (MEMBERS) AND CHAPTER 2.95, SECTION 2.95.030 (MEMBERS) OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATING TO THE CULTURAL ARTS COMMISSION AND THE COMMUNITY SERVICES COMMISSION THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA DOES ORDAIN AS FOLLOWS: SECTION 1. That Chapter 2.75, Cultural Arts Commission, Section 2.75.030 of the La Quinta Charter and Municipal Code is hereby amended to read as follows: 2.75.030 Members - Appointments - Terms. A. The Commission shall consist of five (5) members appointed by the city council. Parties interested in serving on this commission shall exhibit expertise, experience, knowledge or similar assets that may be useful in serving on this commission. SECTION Il. That Chapter 2.95, Community Services Commission, Section 2.95.030 of the La Quinta Charter and Municipal Code is hereby amended to read as follows: 2.95.030 Members - Appointments - Terms. A. The Commission shall consist of five (5) members appointed by the city council. Parties interested in serving on this commission shall exhibit expertise, experience, knowledge, or similar assets that may be useful in serving on this commission. SECTION III. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION IV. POSTING: The City Clerk shall within fifteen (15) days of the passage of this Ordinance, cause it to be posted in at least three (3) public places designated by resolution of the City Council; shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. J -� C��3 PASSED, APPROVED AND ADOPTED this day of ,2000 by the following votes: AYES: NOES: ABSTAIN: ABSENT: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California [Seal] APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California 1J3 00 4 Attachment 1 Redline copy of Chapter 2.75, Section 2.75.030 of the La auinta Charter and Municipal Code 2.75.030 Members - Appointments - Terms. A. The Commission shall consist of seven members appointed by the city council. Parties interested in serving on this commission shall exhibit expertise, experience, knowledge or similar assets that may be useful in serving on this commission. Redline copy of Chapter 2.95, Section 2.95.030 of the La auinta Charter and Municipal Code 2.95.030 Members - Appointments - Terms. A. The Commission shall consist of severs members appointed by the city council. Parties interested in serving on this commission shall exhibit expertise, experience, knowledge or similar assets that may be useful in serving on this commission. P j 13 T4ht 4 4QrcGt1w AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 16, 2000 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of Appointment to the PUBLIC HEARING: Coachella Valley Mosquito and Vector Control District Board of Trustees RECOMMENDATION: Approve the selection of a member of the City Council to serve as Trustee for the City of La Quinta on the Coachella Valley Mosquito and Vector Control District Board of Trustees. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the City Council meeting of July 2, 1996, the City Council reappointed Council Member Ron Perkins to the Coachella Valley Mosquito and Vector Control District Board of Trustees for a four-year term. He had previously been appointed to a two- year term on June 7, 1994. Attachment 1, is a letter dated April 18, 2000 from Donald E. Gomsi, General Manager of the District, stating the term of the Trustee for the City of La Quinta will expire June 30, 2000 and recommending reappointment of Council Member Perkins to another four-year term. The Board of Trustees meet once a month and receive monthly compensation in the amount of $50. Council Member Perkins is presently serving as the Vice President of the Board of Trustees and he has indicated a willingness and desire to continue to serve the City and District in this capacity. 15 FINDINGS AND ALTERNATIVES The alternatives available to the City Council include: 1. Approve the selection of a member of the City Council to serve as Trustee for the City of La Quinta on the Coachella Valley Mosquito and Vector Control District Board of Trustees; or 2. Provide staff with alternative direction. Respectfully submitted, Greek, CMC/AAE City Clerk Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Letter from Donald E. Gomsi, dated April 18, 2000 r n 30 002 Attachment 1 GO'OHELLA yt` } f 0 u o � F a �fcron GONte� Board of Trustees President NICK NIGOSIAN, JR. County at Large Vice President RONALD PERKINS La Quinta Secretary/Treasurer MIKE RODRIGUEZ Cathedral City BEN LAFLIN County at Large LUPE DOMINGUEZ Coachella JOHN FUSCHETTI Rancho Mirage PAUL FLOWERS Indian Wells KARL BAKER Desert Hot Springs RONALD WALKER, D. V. M. Indio LESLIE PRICER Palm Springs ART McKAY Palm Desert DONALD E. GOMSI General Manager Coachella Valley Mosquito & Vector Control District 83-733 Avenue 55 • Thermal, CA 92274-9491 • (760) 398-0119 • Fax 398-5238 E-mail: cvmosquito*earlhIink. net • Web: http://www.cvmosquito.org April 18, 2000 Thomas Genovese, City Manager City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 Re: Appointment of Trustee Dear Mr. Genovese: '; a �000 CITY MANAGER SI DEPT. This letter is to inform you that the term of Ronald Perkins as Trustee for the City of La Quinta is up for reappointment as of the end of June. Mr. Perkins has been a member of our Board of Trustees since 1994. As a Trustee, his time and effort given has been greatly appreciated by myself and the District. We would recommend his reappointment for a 4-year term. Please notify us of this appointment. Sincerely, Donald E. Gomsi General Manager /rp 15 04/17/20W THE LARGEST SPECIAL DISTRICT FOR VECTOR CONTROL IN CALIFORNIA 004 TAtyl 4 40" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 16, 2000 CONSENT CALENDAR: ITEM TITLE: Consideration of a Resolution in Favor of STUDY SESSION: AB2742 - State Gas Tax Subvention Shift PUBLIC HEARING: 'Adopt a Resolution of the City Council supporting AB2742 shifting State Gas Tax Subvention funding from the State to cities and counties; and Approve the draft letter for the Mayor's signature to the State Senator, Local Assembly Member, and SCAG in support of A132742. There are no fiscal implications in adopting this Resolution at this time.. Passage of AB2742 shifts 2.20 of the Sales Gas Tax to cities and counties, which would bring the Gas Tax Subvention to cities and counties into parity with the amount the State receives from the Gas Tax. Approximately $330 million from the Sales Tax on gasoline that now goes to the General Fund will be shifted to the State Highway account. Approximately $186 million will be shifted to the Public Transit account by capturing all Sales Tax revenues generated from the Gas Tax. Passage of AB2742 will create a Statewide Transportation Capital Program that could generate up to $4 billion over five years for transportation facilities. None. Prior to 1990, the Transporation Finance Policy provided that Gas Tax revenues were being equally shared between the State and local governments. Since that time, there have been a number of tax shifts from the local jurisdictions to the State. Studies completed by the Southern California Association of Governments (SCAG) indicate that automobile travel is distributed nearly equally between local streets and roads and State highways. With the increased burden of this traffic, local jurisdictions including counties and cities, are faced with the challenge of funding routine maintenance to properly maintain and operate the local infrastructure. 160 T:\PWDEPT\COUNCIL\2000\000516g.wpd On April 17, 2000, the City received a letter from SCAG regarding Assembly Bill 2742 that has been coauthored by Assembly Members Baugh and Strickland. A copy of that letter is included as Attachment 1. On February 3, 2000, SCAG's Regional Council approved SCAG's legislative strategy developed by their long range transporation finance task force. This study is the basis of the proposed legislation. AB2742 proposes to do the following: 1. Shifts 2.20 of the State Gas Tax to cities and counties for maintenance of local streets and roads. This is estimated at approximately $330 million. This action will result in the Gas Tax revenues being nearly equally shared between State and local governments, restoring a transportation finance policy that has been in place several decades prior to 1990. Moreover, the allocation of revenue conforms to the pattern of automobile travel which is distributed nearly equally between local streets and state highways. 2. Shifts $330 million generated from Sales Tax on Gasoline that now goes to the State General Fund to the State Highway account to offset the Gas Tax shift to local governments. 3. Shifts $186 million generated from the application of the Sales Tax to the Public Transit account. 4. Allocates $186 million exclusively by population. The existing revenue is allocated by a formula that takes into account population. The nine county San Francisco Bay Area benefits from the current formula. On a population base formula, Southern California and the Central Valley benefit. 5. Creates a Statewide Transportation Capital Program that could generate up to $4 billion over five years for Transportation Facilities. SCAG representatives have requested letters from cities and counties supporting AB2742. Also requested is a letter expressing the support to the State Senator, the Local Assembly Member, and SCAG. AB2742 has been scheduled for hearing in late April 2000. A draft of the letter is included as Attachment 2. During the week of May 8, 2000, City staff contacted representatives of SCAG to determine the status. SCAG representatives are still requesting letters of support. The alternatives available to the City Council include: 1 1. Adopt a Resolution of the City Council supporting AB2742 shifting State Gas Tax Subvention funding from the State to cities and counties and approve the draft letter for the Mayor's signature to the State Senator, Local Assembly Member, and SCAG in support of AB2742; or 002 T:\PWDEPT\COUNCIL\2000\000516g.wpd 2. Do not adopt a Resolution of the City Council supporting AB2742 shifting State Gas Tax Subvention funding from the State to cities and counties and do not approve the draft letter for the Mayor's signature to the State Senator, Local Assembly Member, and SCAG in support of A132742; or 3. Provide staff with alternative direction. Respectfully submitted, Chd A. Vo Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. SCAG Letter dated April 10, 2000 2. Draft Letter 16 T:\PWDEPT\COUNCIL\2000\000516g.wpd G 0 3 RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA IN SUPPORT OF AB2742-STATE GAS TAX SUBVENTION SHIFT WHEREAS, the City's largest asset are the streets and roads within the City boundaries; and WHEREAS, local jurisdictions such as cities and counties face challenges every year in funding the maintenance and operation of the jurisdictions local street network; and WHEREAS, traffic patterns have indicated that automobile travel is nearly equally distributed between local streets and roads and State highways; and WHEREAS, Assembly Members Baugh and Strickland coauthored AB2742 which shifts 2.20 of the State Gas Tax to cities and counties; and WHEREAS, the passage of AB2742 would bring the State Gas Tax Subvention to cities and counties into parity with the amount the State receives from the gas tax. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of La Quinta that the City supports Assembly Bill 2742-State Gas Tax Subvention Shift. PASSED, APPROVED, and ADOPTED this 16th day of May, 2000. AYES: NOES: ABSENT: ABSTAIN: JOHN J. PEIVA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California 16, 004 T:\PWDEPT\COUNCIL\2000\000516g.wpd SOUTHERN CALIFORNIA April 10, 2000 Mr. Thomas Genovese City Manager City of La Quinta 78-495 Calle Tampico La Quinta, California 92253 Y APR i 7 20� i CITY OF LAUINTA raTY L R r.F re WWI! ASSOCIATION of Dear Mr. Genovese: GOVERNMENTS Main Office I am writing to request that the City of La Quinta support Assembly Bill 2742 (Baugh and Strickland), which will increase transportation funding for maintenance and 8i8 West Seventh Street rehabilitation of local streets and roads. On February 3, 2000, the Southern California 12th Floor Association of Governments (SCAG) Regional Council approved SCAG's legislative Los Angeles, California strategy developed by our Long -Range Transportation Finance Task Force, which is the 90017-3435 basis for the legislation. Since the Regional Council adoption of the proposal and approval to pursue an author for the bill, Assemblymembers Baugh and Strickland jointly t (213) 236-T800 introduced AB 2742. The measure includes four key areas and would do the following: f (213) 236-1825 . Shifts 2.2 cents of the state gas tax to cities and counties. This brings the state gas tax subvention to cities and counties into parity with the amount the state receives www.scag.ca.gov from the gas tax offlrAn •President: Supervisor 2ev Yaros'a"=ky, Los Angeles County First Vice President: Shifts $330 million from the sales tax on gasoline that now goes to the General 0 , Ron Bates, City Alamitos • Fund to the State Highway Account Kathyos Second Vice President. Supervisor KDavis, San Second f Bernardino County •Immediate Past President: Shifts $186 million to the Public Transit Account by capturing all sales tax revenues Mayor Bob Barden, City of Monrovia Imperial County: Tom Veysey, imperial County • generated from the gas tax David e, 8Centro • Creates a statewide transportation capital program that could generate up to $4 billion Loa Angeles County: Yvonne Brathwaire Burke, les Los Angeles Los Angeles County • Zevari, over five ears for transportation facilities Y P Diamond County Eileen Ansazi, Diamond Bar Bob Budett, Monrovia Bruce Barrows, Cerritos George Bass, Bell Hal Bernson, Los Angeles Chris Christiansen, Covina Robert Rrnese Although the bill will not be scheduled for hearing until late April 2000, as aware, Rosemead Laura Chick, Los Angeles •Gena you Danieis, Paramount • Jo Anne Darcy, Santa Clarita • bills can sometimes move swiftly through the state legislature, therefore immediate action John Ferraro, Los Angeles • Michael Feuer, Los Angeles • Ruth Galanter, Los Angeles • Jackie and timely communication with Assemblymembers Baugh, Strickland and your state Goldberg, Los Angeles • Ray Grabinski, Long Beach • Dee Hardison, Torrance • Mike Hernandez, Los legislator are critical. Angeles • Nate Holden, Los Angeles • Lawrence - Kirkley, Inglewood • Keith McCarthy, Downey Cindy Miscikowski, Los Angeles • Stacey Murphy, Burbank • Pam O'Connor, Santa Monica • Jenny Should your governing body vote to support AB 2742, a letter expressing that support Oropeza, Long Beach • Nick Pacheco, Los Angeles • Alex Padilla, Los Angeles • Bob Pinzler, Redondo should be sent to Assemblymembers Baugh and Strickland with copies to your State Beach • Beatrice Proo, Pico Rivera • Mark Ridley - Thomas, Los Angeles • Richard Riordan, Los Senator, Assemblymember and SCAG. The copies to SCAG should be forwarded to Angeles • Karen Rosenthal, Claremont • Marcine Shaw, Compton • Rudy Svorinich, Los Angeles • Kim Sanford, Government Affairs Officer, Southern California Association of Paul Talbot, Alhambra • Sidney Tyler, Jr., Pasadena • Joel Wachs, Los Angeles • Rita Walters, Los Angeles �, Governments, 818 W. Seventh Street, 12 Floor Los Angeles, CA. 90017. • Dennis Washburn, Calabasas Orange County: Charles Smith, Orange County Ron Bares, Los Alamitos • Ralph Bauer, Huntington Thank you, in advance for your support of the bill. Should you or your staff have any Beach • Art Brown, Buena Park • Elizabeth Cowan. Costa Mesa • Jan Debay, Newport Reach • Cathryn questions regarding this request, please call Kim Sanford, SCAG Government Affairs DeYoung, Laguna Niguel • Richard Dixon, Lake Officer at 213-236-1844. Forest •Alta Duke, La Palma • Shirley McCracken, . __-- Anaheim • Rev Perry, Brea Riverside County: James Venable, Riverside County • Ron Loveridge, Riverside • Greg Pettis, SmC y, Cathedral mec • Andrea Puga,Whit Corona Ron Roberts, Temecula •Charles White, Moreno Valley San Bernardino County: Kathy Davis, San Bernardino County • Bill Alexander, Rancho Cucamonga • Jim Bagley,Twentynine Palms • David Eshleman, Fontana • Lee Ann Garcia, GrmdTeirace Mark Pisano • Gwenn Norton -Perry, Chino Hills • Judith Valles, San Bernardino - Executive Director Ventura County: Judy Mikels, Ventura County • Enclosure (2) Donna De Paola, San Buenaventura • Glen Bmerm, Simi Valley • Toni Young, Port Hueneme Riverside Cowry Transporution Commission Robin Lowe, Hemet Ventura County Transportation Commission: Bill Davis, Simi Valley U06 ATTACHMENT 2 May 16, 2000 State Senator Local Assembly Member SCAG RE: Proposed AB2742 Dear Sir; The City of La Quinta is aware of the challenges local jurisdictions face in operating and maintaining the existing infrastructure. The proposed AB2742 coauthored by Assembly Members Baugh and Strickland appears that it would aid cities and counties in the funding for properly maintaining the local infrastructure. Maintaining local infrastructure provides benefits not only to local traffic but to regional traffic. Better local networks provide maximum safety to residents and commuters and decreases the traffic burden on State Highway systems. On May 16, 2000, the City Council passed a Resolution in support of the proposed AB2742. Included with this letter is a copy of the City approved Resolution. Please support AB2742 in order to provide cities with the ability to maintain infrastructure, thus maximizing traffic circulation and public safety in the State of California. Sincerely, Mayor John J. Pena JJP/acs cc: Members of the City Council Thomas P. Genovese, City Manager Chris A. Vogt, Public Works Director/City Engineer 16 J 007 T:\P"EPT\COUNCIL\2000\000516gLetter.wpd Page 1 of 1 Tiht 4 4 a" AGENDA CATEGORY: BUSINESS SESSION: 5 COUNCIL/RDA MEETING DATE: May 16, 2000 CONSENT CALENDAR: ITEM TITLE: Consideration of Preliminary Engineer's STUDY SESSION: Report for L ndscape and Lighting Assessment District No. 80-1, Fiscal Year 2000/2001 PUBLIC HEARING: RECOMMENDATION: Adopt a Resolution of the City Council approving the Preliminary Engineer's Report for Landscape and Lighting Assessment District 89-1, Fiscal Year 2000/2001; and Adopt a Resolution of the City Council declaring intention to levy annual assessments for maintenance and servicing landscape and lighting improvements within the boundaries of the territory included in the Citywide Landscape and Lighting Assessment District 89-1, and giving notice thereof. Adoption of the Resolutions are required in order to levy the annual assessment for the Landscape and Lighting District. The estimated total assessment for Fiscal Year 2000/2001 is $773,675. None. In 1989, the City Council formed a Citywide Landscape and Lighting Assessment District (LLD) to fund costs associated with the maintenance, construction and servicing of City parks, landscape areas, street lights and traffic signals. Pursuant to the Landscape and Lighting Act of 1972, the City must annually perform a series of activities associated with the Assessment District, as outlined in Attachment 1. An Annual Engineer's Report is required by the Landscape and Lighting Act of 1972 and must include the following information: 1. A description of the services to be provided throughout the District. 2. Total costs necessary to provide all services described in the Engineer's Report. 16 0 T:\PWDEPT\COUNCIL\2000\000516c.wpd 3. A diagram showing the boundaries of the District, including special benefit zones. 4. An assessment schedule. The May 2000 Preliminary Engineer's Report, prepared by City staff with parcel reconciliation support by MuniFinancial, provides the required information for Landscape and Lighting District 89-1 for Fiscal Year 2000/2001. The Preliminary Engineer's Report projects the following for Fiscal Year 2000/2001 in comparison to the Fiscal Year 1999/2000 Engineer's Report: Citywide Benefit Zone Number of Local Benefit Zones Number of Equivalent Dwelling Units (EDU's) EDU Rate District Revenue FY 1999/2000 Yes 6 21,467 $35.60/EDU $764,225 FY2000/2001 Yes 6 21,732 $35.60/EDU $773,675 These calculations will be finalized for the Final Engineer's Report in order to provide the most accurate assessment possible. The methodology has remained the same under the provisions of Proposition 218. As can be noticed, the estimated number of EDU's has increased from 1999/2000 Fiscal Year. At this time, the estimated Fiscal Year 2000/2001 Landscape and Lighting Assessment District estimated exempt cost is $1,142,872, of which $1,137,309 is for Citywide Benefit Zone expenses and $5,563 is for the North La Quinta sub -zone expenses. It is proposed that the North La Quinta sub -zone continue to be identified in the Engineer's Report, and the $5,563 in expenses be funded from sources outside of the Landscape and Lighting Assessment District. This methodology was originally directed by the City Council during the preparation and completion of the 1995/96 Engineer's Report. The City Council directed this in order to keep all assessments equal throughout the City of La Quinta under one citywide assessment district, as opposed to separate assessment district zones. This direction has been followed through all subsequent Engineer's Reports to date. The Preliminary Engineer's Report indicates an increase in the LLD estimated exempt costs of $101,033, from $1,036,276 in Fiscal Year 1999/2000 to $1,137,309 projected for Fiscal Year 2000/2001. The budget increase is primarily due to the addition of the following medians to the LLD: 1 . Avenue 52 from Desert Club Drive to Avenida Bermudas. 2. Calle Sinaloa from Avenida Bermudas to Eisenhower Drive. 3. Calle Tampico from Washington Street to Eisenhower Drive. 4. Washington Street (within the City limits) from the Whitewater Channel to the north City boundary (approximately 600' north of Darby Road). 5. Prototypical Street Landscaping - Calle Estado T:\PWDEPT\CO U NC I L\2000\000516c. wpd 002 6. Washington Retention at Sagebrush (last year) 7. Calle Tampico Frontage (last year) 8. Eisenhower Drive Median from Fernando north to the median terminus. 9. Highway 1 1 1 Median from the west City limits to Adams Street. 10. Seasons Retention Basin 11. Washington Street Median from Highway 111 to the Whitewater Channel Bridge. Unit cost estimates were also increased based on the United States Department of Labor, Bureau of Labor Statistics Consumer Price Index as of April 14, 2000. These medians are all within the road right-of-way; and, as such are exempt from the provisions of Proposition 218. Since the medians are exempt from the provisions of Proposition 218, they may be part of the LLD. Maintenance of the City parks and public facilities have not been included in the LLD. Based on the City Attorney's interpretation of Proposition 218, it is not believed that parks and public facilities may be collected by assessment as individual property owners do not appear to receive a "special benefit" distinguishable from the benefits received by all of the citizens. Based on the Engineer's Estimate of $1,137,309, the citywide benefit assessment would be $52.33/EDU. The current assessment is $35.60. Although the LLD budget has increased and therefore the calculated assessment per EDU has increased, Proposition 218 does not allow for assessment increases unless approved in a public vote during an election year. It is recommended that the City Council approve the Preliminary Engineer's Report, and fund the projects exempt from Proposition 218 without increasing the assessment per EDU. The total assessment is estimated to be $773,675. It is also recommended that the remaining amount and the North La Quinta sub -zone expenses, for a total of $369,197, be funded by the General Fund. This amount will be included in the proposed Fiscal Year 2000/2001 Operating Budget. Last year, the City Council approved funding for the remaining amount not funded through the total assessment, and the North La Quinta sub -zone expenses, from the General Fund. City staff will monitor the progress of existing and future legislation clarifications and/or litigation to determine if a different methodology may be utilized in the subsequent fiscal years. In the event Council does not wish to provide for these expenses ($369,197) from the current General Fund, the potential alternatives for raising new funds pursuant to Proposition 218 (Article XIIIC of the California Constitution) are as follows: 16u 003 T:\PWDEPT\COUNCIL\2000\000516c.wpd 1. Adoption of a General Tax - A general tax must be first submitted to the electorate and approved by a majority vote. Such an election must be consolidated with a regularly scheduled general election except in cases of an emergency. It would be appropriate to consider funding for the remaining landscape and lighting budget as a general tax because the cost is falling on the General Fund for which the City Council may choose to utilize for other City General Fund obligations. Any such revenue derived from a General Tax would not be limited to expenditures relating only to an L & L District. 2. Adoption of a Special Tax - A special tax must be submitted to the voters and approved by a two-thirds vote. A special tax election does not have the specific requirement of consolidation with a regularly scheduled general election. Revenue collected as a special tax would be limited in purpose to the uses specified to the voters. To proceed with the proposed changes to the District (as outlined in this report), the City Council is required to approve the preliminary Engineer's Report and schedule a Public Meeting and Public Hearing date to allow affected property owners an opportunity to provide public testimony regarding the proposed changes. Approval of the Preliminary Engineer's Report does not obligate the City to the fees proposed . Only after the Public Meeting and Public Hearing has been conducted, can the Council adopt assessment fees for Fiscal Year 2000/2001. The Public Meeting is tentatively scheduled for the June 6, 2000 City Council Meeting, followed by a Public Hearing tentatively scheduled for the June 20, 2000 City Council Meeting. Upon conclusion of the Public Hearing, the Council may approve the assessment levels based upon testimony received at the Public Meeting and Hearing. The Landscape and Lighting Act of 1972 allows the option of noticing the Public Meeting/Hearings for citywide districts through the newspaper or by individual notices. The estimated cost to provide approximately 14,000 individual notices is approximately $1 1,000. For the Fiscal Year 1999/2000, the City Council opted to notice the Public Meeting and Hearing in the newspaper, thus avoiding the $1 1,000 in estimated costs. The cost to notice in the newspaper is approximately $250.00. Attachment 2 is the proposed notice. To proceed with the recommended changes proposed in the preliminary Engineer's Report for Landscape and Lighting Assessment District No. 89-1, the City Council must: • Adopt a resolution approving the Preliminary Engineer's Report for Landscape and Lighting Assessment District 89-1, Fiscal Year 2000/2001; 163 T:\PWDEPT\COUNCIL\2000\000516c,wpd - 004 • Adopt a resolution declaring intention to levy annual assessments for construction, maintenance and servicing landscape and lighting improvements within the boundaries of the territory included in the Citywide Landscape and Lighting Assessment District 89-1, and giving notice thereof. A Public Meeting and Hearing will be scheduled to allow public testimony before the City Council. The Public Meeting and Hearing dates will be noticed through the newspaper unless otherwise directed by the City Council. Upon conclusion of the Public Hearing, the City Council may adjust the assessment levels as necessary and adopt a resolution confirming the assessment diagram and assessment level. The alternatives available to the City Council include: 1 . Adopt a Resolution approving the Preliminary Engineer's Report for Landscape and Lighting Assessment District 89-1, Fiscal Year 2000/2001; and, adopt a Resolution declaring intention to levy annual assessments for maintenance and servicing landscape and lighting improvements within the boundaries of the territory included in the Citywide Landscape and Lighting Assessment District 89-1, and giving notice thereof; or 2. Reject the preliminary Engineer's Report and provide direction of further changes. The preliminary Engineer's Report would then be revised based upon direction provided by the City Council and returned for further consideration; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vog Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Annual Activities 2. Notice of Public Meeting 3. Preliminary Engineer's Report T:\PWDEPT\COUNCIL\2000\0O0516c.wpd 005 RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE REPORT OF THE ENGINEER FOR FISCAL YEAR 2000/2001 IN CONNECTION WITH LA QUINTA LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 WHEREAS, the City Council of the City of La Quinta, pursuant to the provisions of Part 2 of Division 15 of the California Streets and Highways Code, did on April 4, 2000, order the City Engineer, Chris A. Vogt, P.E., to prepare and file a report in accordance with Article 4 of Chapter 1 and Part 2, Division 15 of the California Streets and Highways Code, commencing with Section 22565, for the Fiscal Year commencing July 1, 2000 and ending June 30, 2001 in connection with La Quinta Landscape and Lighting Assessment District 89-1; and WHEREAS, the City Engineer has prepared and filed with the City Clerk of the City of La Quinta and the City Clerk has presented the City Council such report entitled "La Quinta Landscape and Lighting Assessment District 89-1, Preliminary Engineer's Report" (the "Report); and WHEREAS, the City Council has carefully examined and reviewed such Report. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS: Section 1. The Report, as filed, is hereby approved. PASSED, APPROVED AND ADOPTED this 16th day of May, 2000, by the following vote: AYES: NOES: ABSTAIN: ABSENT: JOHN J PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California lei T:\PWDEPT\COUNCIL\2000\000516c.wpd " RESOLUTION NO. 2000- A RESOLUTION. OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DECLARING ITS INTENTION TO LEVY THE ANNUAL ASSESSMENTS FOR CONSTRUCTION, MAINTENANCE AND SERVICING LANDSCAPING AND LIGHTING IMPROVEMENTS WITHIN THE BOUNDARIES OF THE TERRITORY INCLUDED IN THE CITYWIDE LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 AND TO LEVY AND COLLECT ASSESSMENTS PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972 AND GIVING NOTICE THEREOF WHEREAS, the City Council by its Resolution No. 89-9 initiated proceeding pursuant to provisions of the Landscape and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500 (hereinafter referred to as "the Act"), for the formation of a Landscape and Lighting Assessment District designated "La Quinta Landscape and Lighting Assessment "District No. 89-1 ", shall include all of the territory located within the boundaries of the City; and WHEREAS, the City Council desires to levy and collect assessments within proposed La Quinta Landscape and Lighting Assessment District No. 89-1 for the Fiscal Year commencing July 1, 2000 and ending June 30, 2001 to pay the costs and expenses of constructing, operating, maintaining, and servicing landscaping, lighting and appurtenant facilities located within public places in the City; and WHEREAS, the Engineer selected by the City Council has prepared and filed with the City Clerk of the City of La Quinta and the City Clerk has presented to the City Council a report in connection with the proposed La Quinta Landscape and Lighting Assessment District No. 89-1 and the City Council did by previous Resolution approve such report. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS: Section 1. The City Council of the City of La Quinta (hereinafter referred to as the "City Council") has previously formed Landscape and Lighting District No. 89-1 pursuant to the provisions of the Landscaping and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 225500 (hereinafter referred to as "the Act"). Section 2. The City Council hereby finds: 1) that the maintenance and operation of projects identified in the Preliminary Engineer's report for this District No. 89-1 consisting solely of exempt items of sidewalks, streets, sewers, water, flood control, and/or drainage pursuant to Article 13D Section 5(a) of the California Constitution, and 2) that the public interest requires, and 3) declares its intention to levy and collect assessments for the fiscal year commencing July 1, 2000 and ending June 30, 2001 to pay for the costs and expenses of the improvements described in Section 4 hereof. r � T:\PWDEPT\COUNCIL\2000\000516c.wpd 0 Section 3. The territory included within the boundaries of the Assessment District includes all of the land included within the boundaries of the City. Section 4. Reference is hereby made to the report of the Engineer on file with the City Clerk of the City of La Quinta for a full and fair description of the improvements, the boundaries of the Assessment District and any zones therein and the proposed assessments upon assessable lots and parcels of land within the Assessment District. Section 5. Notice is hereby given that the 6th day of June 2000, 7:00 p.m. at the City Council Chambers, 78-495 Calle Tampico, La Quinta, California, 92253, is the time and place fixed for a public meeting by the City Council to allow public testimony regarding the proposed increased assessment. Section 6. Notice is hereby given that the 20th day of June 2000, 7:00 p.m. at the City Council Chambers, 78-495 Calle Tampico, La Quinta, California, 92253, is the time and place fixed for a Public Hearing by the City Council on the question of the levy of the proposed assessment for Assessment District 89-1. Any interested person may file a written protest with the City Clerk prior to the conclusion of the hearing, or, withdrawal of the protest. A written protest shall state all grounds of objections and a protest by a property owner shall contain a description sufficient to identify the property owned by such property owner. At the hearing, all interested persons shall be afforded the opportunity to hear and be heard. Section 7. The City Clerk is hereby authorized and directed to give notice of such hearings as provided in the Act. Section 8. The City Council hereby designates the Desert Sun as the newspaper in which notice of the Public Hearing shall be published. lfn W T:\PWDEPT\COUNCIL\2000\000516c.wpd PASSED, APPROVED AND ADOPTED this 16th day of May 2000, by the following vote: AYES: NOES: ABSTAIN: ABSENT: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California 17 " T:\PWDEPT\COUNCIL\2000\000516c.wpd 009 ATTACHMENT 1 ANNUAL ACTIVITIES LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT • Adopt the following resolutions: 1. Directing preparation of the annual Engineer's Report (completed April 4, 2000) 2. Approving preliminary Engineer's Report (May 16, 2000) 3. Intention to levy annual assessment and notice of Public Meeting/Hearing (May 16, 2000) 4. Confirming Assessment District diagram and annual assessments (June 20, 2000) • Conduct a Public Meeting to allow testimony regarding the proposed assessments prior to Public Hearing (June 6, 2000) • Conduct a Public Hearing to allow written protests of the proposed assessment to be considered by the City Council prior to adoption of the final assessments (June 20, 2000) 010 T:\PWDEPT\COUNCIL\2000\000516c.wpd ATTACHMENT 2 NOTICE OF PUBLIC MEETING AND HEARING BY THE CITY OF LA QUINTA PUBLIC MEETING: PUBLIC HEARING: TO CONSIDER: LA QUINTA CITY COUNCIL CHAMBERS 78-495 CALLE TAMPICO June 6, 2000 June 20, 2000 TIME: 7:00 p.m. TIME: 7:00 p.m. The Fiscal Year 2000-2001 Annual Assessment for the City of La Quinta Landscape and Lighting District. Maintenance of landscape improvements in roadways and drainage facilities is a very important service in our community. Landscaping, if well maintained, provides beautification and enhancement to the surroundings, along with a positive effect on property values. Adequate street lighting and traffic signals are considered imperative for their contribution to public convenience and safety. At the Public Meeting, City staff will present the proposed assessment levy and will accept questions thereon. At the Public Hearing, the City Council will hear comments in support and protests against the annual levy prior to acting on the levy of assessments for Fiscal Year 2000/2001. Any property owner may mail a protest against the assessment to the City of La Quinta, P.O. Box 1504, 78-495 Calle Tampico, La Quinta, CA 92253, Attention: Chris A. Vogt, Public Works Director/City Engineer, Subject: Landscaping and Lighting District 89-1. The City of La Quinta Landscaping and Lighting District is divided into zones based on the level of benefit. Citywide Benefits enhance the value of all properties within the District, and include the maintenance of medians, traffic signals and safety lighting in areas zoned commercial, on major thoroughfares, including all roadways that may be four lanes and greater, retention basins, bike trails and sidewalks. The costs of the City to administer these facilities are also considered a citywide benefit. Local Benefits include the operation, servicing and maintenance of the facilities serving only properties within localized areas, including maintenance of medians, back up landscaping, traffic signals and safety lighting on localized streets, which include all roadways that are two lanes. The facilities proposed to be maintained include local landscaping at La Quinta Highlands, Rancho Ocotillo, Cactus Flower, Acacia Homes, La Quinta del Oro and Topaz. The costs of the City to administer these facilities are also considered a local benefit. T:\PWDEPT\COUNCIL\2000\000516c.wpd Oil The assessment rates for Fiscal Year 2000/2001 are based upon Equivalent Dwelling Units (EDU's). The subdivided single family residential lots less than one acre in size has been selected as the basic unit for calculation of the benefit assessments. All single family residential parcels less than one acre in size are assigned 1 .00 EDU. In determining the EDU's for improved nonresidential properties and residential properties larger than one acre, parcels are assigned 5.00 EDU per acre, based on the average number of typical single family residential lots per acre. Rural/Estate Residential is defined as "underdeveloped residential." This describes land zoned as residential which is greater than 1 acre in size, but has one residential unit. The first acre will be considered as one equivalent dwelling unit with a rate applied of 0.33 EDU's for each acre or portion thereof above and beyond the initial acre. Golf courses are assessed at the rate of 10% of developed nonresidential properties, or 0.50 EDU per acre with a minimum of 1.00 EDU per parcel. Properties with agricultural classifications are assessed at the rate of 5% of developed nonresidential properties or 0.25 EDU per acre with a minimum of 1.00 EDU per parcel. Parcels of land located in areas zoned Hillside Conservation will be assessed on the basis of allowable development, or 0.10 EDU per acre. Vacant property is assessed at the rate of 33% of developed property. Vacant residential parcels (single family residential parcels less than one acre in size which do not have structures on them) are assigned 0.33 EDU per parcel. Vacant nonresidential parcels (parcels which are not single family residential parcels, and which do not have structures on them) are assessed based on their parcel size. Vacant nonresidential parcels in Annexation Area No. 9 will be assessed at a rate of 50% of those parcels located outside Annexation Area No. 9. The following table shows the maximum annual assessment rate per EDU for each zone for Fiscal Year 2000/2001. Citywide $35.60/EDU The total proposed assessment for Fiscal Year 2000/2001 is $773,675. The following table shows the maximum annual assessment rate per EDU for each zone for Fiscal Year 1999/2000 (as approved by the City Council last year): Citywide $35.60/EDU T:\PWDEPT\COUNCIL\2000\000516c.wpd 012 North La Quinta (Includes Citywide Assessment) La Quinta Highlands $35.60 Rancho Ocotillo $35.60 Cactus Flower $35.60 Acacia Homes $35.60 La Quinta del Oro $35.60 Topaz $35.60 The annual assessments generated by the existing 1972 Act City of La Quinta Landscaping and lighting District will fund the cost of providing installation, servicing, maintenance, and operation of landscaping, lighting and appurtenant facilities within the City of La Quinta that are exempt under provisions of Proposition 218 voted in by the. California residents during the November 1996 election. FOR ADDITIONAL INFORMATION, CONTACT MR. CHRIS A. VOGT, PUBLIC WORKS DIRECTOR/CITY ENGINEER AT (760) 777-7042. 1is T:\PWDEPT\COUNCIL\2000\000516c.wpd 013 ATTACHMENT 3 CITY OF LA Q UINTA LANDSCAPE AND LIGHTING DISTRICT 89-1 PRELIMINAR Y ENGINEER -S REPORT Fiscal Year 2000-2001 Chris A. Vogt, P.E. May 2000 014 ENGINEER'S REPORT CITY OF LA QUINTA LANDSCAPING AND LIGHTING DISTRICT NO.89-1 The undersigned respectfully submits the enclosed report as directed by the City Council. DATED: , 2000 BY: Chris A. Vogt Public Works Director/City Engineer R.C.E. No. C044250 I HEREBY CERTIFY that the enclosed Engineer's report, together with Assessment Roll thereto attached, was filed with me on the day of , 2000. By: June S. Greek, City Clerk City of Quinta Riverside County, California I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll thereto attached, was approved and confirmed by the City Council of the City of La Quinta, California, on the day of , 2000. By: June S. Greek, City Clerk City of Quinta Riverside County, California I HEREBY CERTIFY that the enclosed Assessment Roll was filed with the County Auditor of the County of Riverside, on the day of , 2000. By: June S. Greek, City Clerk City of Quinta Riverside County, California 18^ U 015 CITY OF LA QUINTA LANDSCAPE & LIGHTING DISTRICT NO.89-1 ENGINEER'S REPORT TABLE OF CONTENTS Certificates........................................................................................................................................ i Section1 Introduction.....................................................................................................................1 Section2 Engineer's Report ............................................................................................................. Part A - Plans and Specifications.....................................................................................................5 PartB - Estimate of Cost..................................................................................................................6 Exhibit1 Estimated Budget..............................................................................................................7 PartC - Assessment Roll................................................................................................................. 8 Part D - Method of Apportionment of Assessment.........................................................................9 Exhibit 2 Mutual Special Benefit Zone.........................................................................................13 Exhibit3 Local Benefit Zone........................................................................................................15 PartE - Property Owner List.........................................................................................................19 Part F - Assessment District Boundary Map and Assessment Diagram........................................20 181 016 SECTION 1 ENGINEER'S REPORT CITY OF LA QUINTA LANDSCAPE & LIGHTING DISTRICT NO.89-1 To insure a flow of funds for the ongoing construction, operation, maintenance and servicing of landscaping, street lighting, and traffic signals within the boundaries of the City of La Quinta, the City Council formed the La Quinta Landscape & Lighting District No. 89-1 (the "District") on January 17, 1989. The District insures a fair and equitable levying of the necessary costs of constructing, operating, servicing and maintenance of the respective facilities, which in turn directly enhances the value of each and every parcel in the City. Landscaping and maintenance of medians is a very important service in any urban environment. Landscaping, if well maintained, provides safety, beautification and enhancement of the desirability of the surroundings, which has a positive effect on property values. Adequate street lighting and traffic signals are considered imperative for their contribution to public convenience and safety. Protection of property, safe access and reduction of traffic accidents are specific benefits to the properties within the City of La Quinta. The lighting benefit is directly related to public safety and property protection, and therefore increases property value. Property values in a community are increased when public infrastructure such as street lights, traffic signals and landscaping are in place, improved, operable, safe, clean and maintained. Facilities that are unsafe or destroyed by the elements or vandalism decrease surrounding property values. As provided by California Constitution Article XIIID, Section 5(a), this Assessment District will only finance the capital costs and maintenance and operation expenses for sidewalks, streets, flood control and drainage. The proceedings are conducted under the Landscaping and Lighting Act of 1972, Part 2 Division 15, Sections 22500 through 22679, of the Streets and Highways Code of the State of California (the "Act"). The City Council annually reviews the current and projected year's costs for the construction, operation, maintenance, and servicing of the District facilities and sets the assessment for the ensuing fiscal year, which runs between July 1 and June 30, annually. The new improvements that will be added to the Assessment District for Fiscal Year 2000-2001 include the following: 1. Avenue 52 Median from Desert Club Drive to Avenida Bermudas 2. Calle Sinaloa Median from Avenida Bermudas to Eisenhower Drive 3. Calle Tampico Median from Washington Street to Eisenhower Drive 4. Washington Street (within City limits) medians from the Whitewater Channel to the 1 cg north City boundary (approximately 600 feet north of Darby Road) 01'7 1 T:\P WDEPT\STAFF\STANLEY\L&LDIST\0001\0001 Prelim.wpd 5. Prototypical Street Landscaping - Calle Estado 6. Bermudas Triangles 7. Washington Retention Sagebrush (last year) 8. Calle Tampico Frontage (last year) 9. Eisenhower Drive Median from Fernando north the median terminus 10. Highway 111 Medians from the west City limits to Adams Street 11. Seasons Retention Basin 12. Washington Street Median from Highway 111 to the Whitewater Channel Bridge Payment of the assessment for each parcel will be made in the same manner and at the same time as payments are made for property taxes (December and April). Landscaping and appurtenant facilities generally include trees, shrubs, plants, grass and ornamental vegetation, irrigation systems, and necessary appurtenances including curbs, hard scape and street fixtures located in medians and parkways, in and along major thoroughfares. Lighting and appurtenant facilities generally include poles, lighting fixtures, traffic signals, conduits and the necessary equipment to construct, maintain, operate and replace public lighting facilities within streets, medians, parkways, adjacent to certain public facilities in and along certain streets and rights -of -way. This report contains the necessary data required to conduct the proceedings and is submitted to the Clerk of the City for filing in the office of the City Clerk where it shall remain open for public inspection. 18 1 T:\P W DEPT\STAFF\STANLEY\L&LDIST\0001 \0001 Prelim. wpd 2 018 SECTION 2 FISCAL YEAR 2000-2001 CITY OF LA QUINTA ENGINEER'S REPORT PREPARED PURSUANT TO THE PROVISIONS OF THE LANDSCAPE AND LIGHTING ACT OF 1972 SECTION 22500 THROUGH 22679 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE Pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, and in accordance with Resolution of Intention, being Resolution No. 2000- , adopted by the Council of the City of La Quinta, State of California, on , 2000, in connection with the proceedings for: CITY OF LA QUINTA LANDSCAPE & LIGHTING DISTRICT NO. 89-1 Hereinafter referred to as the "Assessment District," I, Chris A. Vogt, P.E., the duly appointed ENGINEER OF WORK, submit herewith the "Report" consisting of six (6) parts as follows: PART A Plans and specifications for the improvements are as set forth on the lists thereof, attached hereto, and are on file in the Office of the Clerk of the City and are incorporated herein by reference. PART B An estimate of the cost of the proposed improvements, including incidental costs and expenses in connection therewith, is as set forth on the lists thereof attached hereto, and are on file in the Office of the Clerk of the City. PART C An assessment of the estimated cost of the improvements on each benefitted lot or parcel of land within the Assessment District. PART D The method of apportionment of assessments, indicating the proposed assessment of the total amount of the costs and expenses of the improvements upon the several lots and parcels of land within the Assessment District, in proportion to the estimated benefits to be received by such lots and parcels. The Assessment Roll is filed in the office of the City Clerk of the City of La Quinta and by reference is made a part hereof. & `g i 019 IT:\P WDEPT\STAFF\STANLEY\L&LDIST\0001\0001 Prelim. wpd PART E A list of the names and addresses of the owners of real property within this Assessment District, as shown on the last equalized roll of the Assessor of the County of Riverside. The list is keyed to the records of the Assessor of the County of Riverside which are incorporated herein by reference. PART F The Diagram of the Assessment District Boundaries showing the exterior boundaries of the Assessment District, the boundaries of any zones within the Assessment District and the lines and dimensions of each lot or parcel of land within the Assessment District are on file in the office of the City Clerk and incorporated herein by reference. The lines and dimensions of each lot or parcel within the Assessment District are those lines and dimensions shown on the maps of the Assessor of the County of Riverside for the year when this Report was prepared. The Assessor's maps and records are incorporated by reference herein and made part of this Report. ©20 IT:\PWDEPT\STAFF\STANLEY\L&LDIST\0001\000IPrelim.wpd 4 PART A PLANS AND SPECIFICATIONS The facilities, which have been constructed within the City of La Quinta, and those which may be subsequently constructed, will be operated, serviced and maintained as generally described as follows: DESCRIPTION OF IMPROVEMENTS FOR THE CITY OF LA QUINTA LANDSCAPING AND LIGHTING DISTRICT NO.89-1 Fiscal Year 2000-2001 The improvements are the operation, servicing and maintenance of landscaping, lighting and appurtenant facilities, including but not limited to: personnel, electrical energy, utilities such as water, materials, contracting services, and other items necessary for the satisfactory operation of these services described as follows: Landscaping and Appurtenant Facilities Landscaping, planting, shrubbery, trees, irrigation systems, hardscapes, fixtures, sidewalk maintenance and appurtenant facilities, in public street rights -of -way, parkways, medians, trails, and dedicated street, drainage or sidewalk easements the boundary of said Assessment District. Lighting and Appurtenant Facilities Poles, fixtures, bulbs, conduits, equipment including guys, anchors, posts and pedestals, metering devices, controllers and appurtenant facilities as required to provide safety lighting and traffic signals in public street rights -of -way and easements within the boundaries of said Assessment District. Maintenance means the furnishing of services and materials for the operation and usual maintenance, operation and servicing of the landscaping, public lighting facilities and appurtenant facilities, including repair, removal or replacement of all or part of any of the landscaping, public lighting facilities, or appurtenant facilities; providing for the life, growth, health and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing and treating for disease or injury; and the removal of trimmings, rubbish, debris and other solid waste. Servicing means the furnishing of water for the irrigation of the landscaping and the maintenance of any of the public lighting facilities or appurtenant facilities and the furnishing of electric current or energy, gas or other illuminating agent for the public lighting facilities, or for the lighting or operation of landscaping or appurtenant facilities. �8U 021 1T:\PWDEPIISTAFF\STANLEY\L&LDIST\0001\000IPrelim.wpd 5 PART B ESTIMATE OF COST The estimated costs of the operation, servicing and maintenance of the improvements for Fiscal Year 2000-2001, as described in Part A, are summarized in Exhibit 1. The 1972 Act requires that a special fund be established for the revenues and expenditures of the District. Funds raised by assessment shall be used only for the purpose as stated herein. A contribution to the District by the City may be made to reduce assessments, as the City Council deems appropriate. Any balance or deficit remaining on July 1 must be carried over to the next fiscal year. 18Af 0 2) IT:\PWDEPT\STAFF\STANLEY\L&LDIST10001\OOO 1 Prelim.wpd 6 Estimated Budget EXHIBIT 1 CITY OF LA QUINTA LANDSCAPE AND LIGHTING DISTRICT NO.89-1 1999/2000 BUDGET Citywide Landscaping, Street Lighting and Traffic Signal Maintenance Personnel Contract Services Vehicle Operations Utilities Maintenance/Operations Capital Equipment/Supplemental District Administration Total Citywide Benefit Zone North La Quinta Benefit Sub -Zones La Quinta Highlands Rancho Ocotillo Cactus Flower Acacia Homes La Quinta Del Oro Topaz Total North La Quinta Benefit Sub -Zones TOTAL TO ASSESSMENT DISTRICT $168,400 $379,912 $33,317 $190,000 $31,886 $71,000 $161,761 $1,036,276 $2,346 $295 $274 $337 $1,750 $5,310 2000/2001 BUDGET $112,300 $594,451 $34,109 $205,000 $29,688 $0 $1,137,309 $2,459 $308 $287 $352 $1,834 $5,563 IT:\PWDEPT\STAFF\STANLEY\L&LDIST\0001\OOOIPrelim.wpd 7 013 PART C ASSESSMENT ROLL The proposed assessment and the amount of assessment for Fiscal Year 2000-2001 apportioned to each lot or parcel as shown on the latest roll at the Assessor's Office are contained in the Assessment Roll on file in the office of the City Clerk of the City of La Quinta, which is incorporated herein by reference. The description of each lot or parcel is part of the records of the Assessor of the County of Riverside and these records are, by reference, made part of this Report. 181 024 1T:\PWDEPT\STAFF\STANLEY\L&LDIST\0001\000IPrelim.wpd 8 PART D METHOD OF APPORTIONMENT OF ASSESSMENT Part 2 of Division 15 of the Streets and Highways Code, the Landscaping and Lighting Act of 1972, permits the establishment of assessment districts by cities for the purpose of providing certain public improvements which include construction, operation, maintenance and servicing of street lights, traffic signals, landscaping, parks and recreation facilities. The 1972 Act requires that maintenance assessments be levied according to benefit rather than according to assessed value. Section 22573 provides that: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements." The Act permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement" (Sec. 22547). Thus, the 1972 Act requires the levy of a true "assessment" rather than a "special tax." Excepted from the assessment would be the areas of all publicly owned property in use in the performance of a public function. The City has made a determination to also except public utilities rights -of -way, as well as parcels of land shown on the County Assessor's records as Vacant Desert Land, Vacant Mountain Land, Agricultural Preserve, Public Utility owned land, and a portion of Vacant Non -Residential land as described later in this report. 11Z Since the assessment will be levied against properties as shown on the tax rolls, the final charges must be assigned by Assessor's Parcel Number. If assessments were to be spread just by parcel, not considering land use or parcel size, this would not be equitable, because a single family parcel would be paying the same as a 50-unit apartment parcel or a large commercial establishment in a similar zone. Therefore, the single family parcel has been selected as the basic unit for calculation of assessments and is defined as one Equivalent Dwelling Unit (EDU). A methodology has been developed to calculate the EDUs for other residential land uses and for nonresidential parcels, as described below. 1 r) 0 025 1 T:\P WDEPT\STAFF\STANLEY\L&LDIST\000I \0001 Prelim.wpd 9 Single Family Residential. The City of La Quinta General Plan allows up to one acre of area for subdivided residential lots. The subdivided single family lot less than one (1) acre in size has been selected as the basic unit for calculation of the benefit assessments. This basic unit shall be called an Equivalent Dwelling Unit (EDU). Parcels less than one (1) acre in size zoned for single family residential uses are assessed 1 EDU. Non -Residential. In converting improved nonresidential properties and residential properties larger than one acre to EDUs, the factor used is based on the average number of typical single family residential lots per acre. The nonresidential parcels and residential parcels greater than one acre will be assessed 5.00 EDU per acre. The minimum number of EDUs per parcel will be 1 EDU. Rural/Estate Residential. Parcels that are greater than 1 acre in size but have only one residential unit are identified as Rural/Estate Residential. These parcels will be assessed at a rate of 1 EDU for the first acre and 0.33 EDU's for each additional acre or any portion thereof above and beyond the initial acre. Golf Courses. Those properties identified in the County Assessor's records as golf courses will be assessed at the rate of 1 O% of the developed nonresidential properties, or 0.50 EDU per acre or any portion thereof, with a minimum of 1.00 EDU per parcel. Agricultural. Those properties identified in the County Assessor's records in agricultural classifications will be assessed at the rate of 5% of the developed nonresidential properties, or 0.25 EDU per acre or any portion thereof, with a minimum of 1.00 EDU per parcel. Hillside Conservation. Those parcels of land located in areas zoned Hillside Conservation according to the City of La.Quinta Official Zoning Map will be assessed on the basis of allowable development within the Hillside Conservation Zone; one dwelling unit per ten (10) acres or 0.10 EDU per acre or any portion thereof. Vacant Property Vacant property is described as parcels with no improved structures. These properties receive benefits based on their land, as this is the basis of their value. The land value portion of a property is typically 1/3 of the total value of the property. Therefore, vacant property shall be assessed at the rate of 33 percent of improved property. Vacant Residential. Parcels defined as single family residential parcels less than one acre in size which do not have structures on the parcels are assessed 33% of a single family dwelling. The parcels will be assessed 0.33 EDU per parcel. 1L 0r?6 IT:\PWDEPT\STAFF\STANLEY\L&LDIS"I10001\000IPrelim.wpd 10 Vacant Non -Residential. Parcels which are not single family residential parcels less than one acre, and which do not have structures on the parcel are assessed based upon their acreage. Because development typically occurs in increments of 20 acres or less on the average in La Quinta, the first 20 acres of a Vacant Non -Residential parcel are assessed at the rate of 33% of the developed nonresidential properties, or 1.65 EDU per acre or any portion thereof, with a minimum of 1.00 EDU per parcel. That portion of land greater than 20 acres per parcel is considered open space and exempt from assessment until such time as parcel subdivision or development occurs. Vacant & Remote Non -Residential Parcels (Annexation No. 9). Parcels that are not single family residential parcels less than one acre, and do not have structures, are assessed based upon their acreage. Vacant & Remote Non -Residential parcels are defined by the City to be physically separated from City services, and are not readily able to develop due to difficult access and utility limitations. Because of the high cost of constructing appropriate access and utility infrastructures needed to serve these properties, the land values are typically one-half (1/2) of the value of other Vacant Non -Residential parcels which can develop. Costs are assessed to this classification at the rate of one-half (1/2) of that of Vacant Non -- Residential parcels. The Vacant & Remote Non -Residential parcels are assessed at the rate of 0.825 EDUs per acre or portion thereof, for the first 20 acres, with a minimum of 1.00 EDU per parcel. Exempt Property All publicly owned property and utility rights -of -way are exempt from assessment, as well as parcels of land shown on the County Assessor's records as Vacant Desert Land, Vacant Mountain Land, Agricultural Preserve and Public Utility owned land. The land use classification for each parcel has been based on the Riverside County Assessor's Roll. There are two types of benefits: Mutual Special Benefits and Local Benefits. MUTUAL SPECIAL BENEFITS Benefits which are received by all parcels in the City are considered to be Mutual Special Benefits, and the associated costs of these benefits are spread equally, based on Equivalent Dwelling Units, to all parcels within the District. Mutual Special Benefits which enhance the value of all properties within the District include maintenance of medians, traffic signals and safety lighting in areas zoned commercial on "major thoroughfares," including all roadways that may be four lanes and greater, such as major arterials, primary arterials and secondary arterials as defined in the Circulation Element of the City of La Quinta General Plan, mutual special uses (including flood control facilities, retention basins and bike trails) and those which serve all property owners by having special ., facilities or uses. The costs of the City to administer these facilities are also considered a Mutual Special Benefit. 027 IT:\PWDEPT\STAFF\STANLEY\L&LDIST\0001\000IPrelim.wpd 11 LOCAL SPECIAL BENEFITS Benefits which are specific to primarily those parcels in the immediate area are considered local special benefits, and the associated costs of these benefits are spread equally over the local area, based on Equivalent Dwelling Units. Local Special Benefits include the operation, servicing and maintenance of the facilities serving only properties within "localized areas," including maintenance of medians, backup landscaping, traffic signals and safety lighting on "localized streets." "Localized streets" include all roadways that are two lanes, such as collector and local streets as defined in the Circulation Element of the City of La Quinta General Plan. The facilities proposed to be maintained include local landscaping at La Quinta Highlands, Rancho Ocotillo, Cactus Flower, Acacia Homes, La Quinta del Oro and Topaz. The costs of the City to administer these facilities are also considered a local benefit. ZONES OF BENEFIT A system of zones has been developed to identify the specific benefit each parcel receives. The improvements to be included in the Mutual Special Benefit Zone are shown in Exhibit 2. The improvements to be included in the Local Benefit Zones designated as the North La Quinta Zone with sub -zones are shown in Exhibit 3. 911) 0 0 ?. 8 1T:\PWDEPT\STAFF\STANLEY\L&LDIST\0001\000IPrelim.wpd 12 EXHIBIT 2 CITY OF LA QUINTA LANDSCAPING AND LIGHTING DISTRICT NO.89-1 Mutual Special Benefit Zone No Subdivision, Facility, or Street Intersections Tyne of Facility Type of Street Major Arterial 1 Cactus Flower (Fred Waring Drive) Back-up 2 Cactus Flower (Dune Palms Road) Back-up Secondary Arterial 3 Cactus Flower Retention Basin # 1 4 Cactus Flower Retention Basin #2 S Cactus Flower Retention Basin #3 6 Cactus Flower Retention Basin #4 7 Rancho Ocotillo (Fred Waring Drive) Back-up Major Arterial 8 Rancho Ocotillo (Adams Street) Back-up Secondary Arterial 9 Rancho Ocotillo Retention Basin #1 10 Rancho Ocotillo Retention Basin #2 11 La Quinta Highlands (Fred Waring Drive) Back-up Major Arterial 12 La Quinta Highlands (Adams Street) Back-up Secondary Arterial 13 La Quinta Highlands (Adams Street/La Palma) Retention Basin 15 Acacia Homes (Miles Avenue) Back-up Primary Arterial 16 Acacia Homes (Tierra del Sol) Retention Basin 17 La Quinta del Oro (Washington Street) Back-up Major Arterial 18 La Fonda Islands Median Collector/Local* 19 La Fonda/Paloma Median Median Collector/Local* 20 Avenue 50 (Eisenhower Drive to Park Avenue) Median Primary Arterial 21 Avenue 52 (Jefferson Street to Avenida Bermudas) Median Major Arterial 22 Avenue 54 (Jefferson Street to Madison Street) Median Primary Arterial 23 Madison Street (Avenue 54 to Airport Blvd.) Median Primary Arterial 24 Eisenhower Drive (Calle Tampico to top of Cove) Median Primary Arterial 25 Jefferson Street (Highway 111 to Westward Ho) Median 26 Jefferson Street (Highway 111 to Avenue 52) Median Major Arterial 27 Eisenhower Drive/Calle Tampico Green Belt Bike Trail Primary Arterial 31 Avenue 48 (Washington Street to Jefferson Street) Median Primary Arterial 32 Topaz (Dune Palms Road) Back-up Secondary Arterial 33 Topaz (Miles Avenue) Retention Basin Secondary Arterial 34 Topaz (Miles Avenue) Back-up Primary Arterial 36 Inco Homes (Miles Avenue) Back-up Primary Arterial 44 Del Rev L.O Norte Back-up Primary Arterial 45 Quinterra (Miles Avenue/Adams Street) 48 Bear Creek Bike Path 50 Avenue 48 (Dune Palms Road to Jefferson Street) Median Primary Arterial 51 Washington Street (Highway I I I to Avenue 48) Median Major Arterial 52 Washington Street (Highway I I I to North Limit) Median Major Arterial 53 Washington Street (Avenue 50 to Avenue 52) Median Major Arterial 54 Avenue 50 (Washington Street to Eisenhower Drive)Median Primary Arterial 55 Miles Avenue (Washington Street to 1,000 ft east) Median Primary Arterial 56 Eisenhower Drive (Nogales to Coachella Drive) Median Primary Arterial 029 I T:\PWDEPT\STAFF\STANLEYL&LDIS110001\000 I Prelim.wpd 13 57 58 59 60 Prototypical Street - Calle Estado Bermudas Triangles (Barcelona, Amigo, Cadiz) Washington Street (Bottlebrush/Sagebrush) Calle Tampico Erontage Median Median Retention Basin Collector/Local* Collector/Local* 61 La Fonda Median 62 Avenue 52 (Rermudas to Desert Club Drive) Median 63 Eisenhower Drive (Fernando to N. Terminus) Median 66 69 Highway 111 (Adams Street to W. Limits) Seasons Median Retention Basin Major Arterial 70 72 74 Calle Sinaloa (Bermudas to Eisenhower Dr.) Calle Tampico (Eisenhower Dr. to Washington St.) Washin ton (WWRC - 600' N. Darby) Median Median Median Collector Primary Arterial 75 Wasbin ton Wighau 111 - Bridge) Median *Located in a commercial area 10 030 IT:\PWDEPT\STAFF\STANLEY\L&LDIST\0001\OOOIPrelim.wpd 14 EXHIBIT 3 CITY OF LA QUINTA LANDSCAPE AND LIGHTING DISTRICT NO.89-1 Local Benefit Zone No. Subdivision, Facility,or Street Intersections Type of Facility Type of Street 37 Cactus Flower Entrance Median Collector/Local 38 Rancho Ocotillo Entrance Median Collector/Local 39 La Quinta Highlands Entrance Median Collector/Local 40 Acacia Homes Entrance Median Collector/Local 41 La Quinta del Oro Entrance Median Collector/Local 35 Topaz Entrance Entrance Median Collector/Local 031 1T:\PWDEPT\STAFF\STANLEY\L&LDIST\0001\000IPrelim.wpd 15 LAND USE CATEGORIES The following land use categories have been developed to classify the different land use types in the City per the County of Riverside Assessor's Information: 0. Exempt parcels 1. Single Family Residential parcels 2. Non -Residential parcels 3. Vacant Residential parcels 4. Vacant Non -Residential parcels 5. Golf Course parcels 6. Agricultural parcels 7. Hillside Conservation Zone parcels 8. Vacant & Remote Parcels The following information was obtained from the Riverside County Assessor's Roll Assessor's Parcel Maps, and the City of La Quinta Planning Department. Land Use Parcels Estimated Acres EDU 0. Exempt Parcels 1,229 10,004.00 0.00 1. Single Family Residential Parcels 11,393 N/A 11,393.00 2. Non -Residential Parcels 169 762.21 3,814.35 3. Vacant Residential Parcels 3,793 797.27 1,249.41 4. Vacant Non -Residential Parcels 372 3,560.45 3,953.22 5. Golf Course Parcels 109 943.01 493.35 6. Agricultural Parcels 30 803.09 200.77 7. Hillside Conservation Zone Parcels 15 524.90 52.52 8. Vacant & Remote Parcels 41 644.13 430.22 9. Rural/Estate Residential 52 335.57 145.58 TOTAL 17,203 18,374.63 21,732.43 032 1T:\PWDEPT\STAFF\STANLEY\L&LDIST\0001\000IPrelim.wpd 16 The distribution of EDUs per Zone is as follows: ZONE EDU Mutual Special Benefit Zone 21,732.43 North La Quinta Sub -Zones 1,052.17 La Quinta Highlands 245.31 Rancho Ocotillo 109.95 Cactus Flower 200.33 Acacia Homes 191.63 La Quinta del Oro 96.52 Topaz 208.43 Category & Citywide L.Q. Rancho Cactus Acacia L.Q. Del Topaz Budget Benefit Highlands Ocotillo Flower Homes Oro Citywide Benefit X X X X X X X $52.33 $1,137,309 Entrance Median X $10.03 $2,459 Entrance Median X $2.80 $308 Entrance Median X $1.43 $287 Entrance Median X $1.84 $352 Entrance Median X $19.00 $1,834 Entrance Median X $1.55 $323 Assessment $52.33 $62.36 $55.13 $53.76 $54.17 $71.33 $53.88 ($/EDU) An "X" in the table above indicates the category of benefit which is included in each Zone. The total assessment per zone is the sum of the assessments for each of the categories. The base assessment rate as approved and noticed for Fiscal Year 1999-2000 was $35.60. 1 V 033 1T:\PWDEPT\STAFF\STANLEY\L&LDIST\0001\000IPrelim.wpd 17 As has occurred in the past years, the City Council has supported the local special benefits through the General Fund, so that the assessment would remain constant throughout the City. These are the additional benefits received by La Quinta Highlands, Rancho Ocotillo, Cactus Flower, Acacia Homes, La Quinta Del Oro, and Topaz. This amounts to an annual cost of $5,563. Although Proposition 218 allows an increase in Revenue, the assessment per Equivalent Dwelling Unit (EDU) may not increase without a vote of the public during an election year. As can be seen by the summary of annual assessments, the Citywide benefit assessment would be $52.33 per year. The increase is due to a number of medians added to the Landscape & Lighting Assessment District and an increase in maintenance costs based on the 1999/2000 Consumer Price Index (CPI). These medians are defined as exempt projects under Proposition 218 and may be added. In accordance with Proposition 218, the Citywide Assessment may not increase without a vote, therefore, the assessment is proposed to remain at $35.60 per EDU. This equates to a total projected revenue of $773,675. The remaining $369,197 is proposed to be funded through the General Fund. PROPOSED ASSESSMENT FOR THE FISCAL YEAR 2000/2001 IS $35.60/EDU 1T:\PWDEPT\STAFF\STANLEW-.&LDIST\0001\000IPrelim.wpd 18 034 PART E PROPERTY OWNER LIST A list of names and addresses of the owners of all parcels within this District is shown on the last equalized Property Tax Roll of the Assessor of the County of Riverside, which by reference is hereby made a part of this report. This list is keyed to the Assessor's Parcel Numbers as shown on the Assessment Roll on file in the office of the City Clerk of the City of La Quinta. 035 1T:\PWDEPT\STAFF\STANLEY\L&LDIS110001\000I Prelimmpd 19 ' I D ASSESSMENT DISTRICT BOUNDARY MAP AND ASSESSMENT DIAGRAM The boundaries of the District are coterminous with the boundaries of the City of La Quinta. A diagram showing the exterior boundaries of the District has been submitted to the office of the City Clerk of the City of La Quinta, and is incorporated herein by reference. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County of Riverside. The Assessor's maps and records are incorporated by reference herein and made part of this report. 036 1T:\PWDEPT\STAFF\STANLEY\L&LDIST\0001\000IPrelim.wpd 20 TA-iyl 4 4 agArcu AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 16, 2000 CONSENT CALENDAR: ITEM TITLE: Consideration of Temporary Street STUDY SESSION: Closure of Madison Street Between Avenue 54 and Airport Boulevard to Accommodate Golf Cart Tunnel PUBLIC HEARING: Construction, KSL Approve the temporary closure of Madison Street between Avenue 54 and Airport Boulevard for a period not to exceed twelve weeks commencing Monday, June 19, 2000. Authorize the City Manager to sign an Indemnification Agreement for Improvement Beneath Public Right -of -Way (Attachment 1), upon City Attorney approval as to form, and prior to commencement of tunnel construction. None. None. The City Council approved Tract 29349, part of the Greg Norman Course, on August 3, 1999. Pursuant to concerns voiced by PGA West residents regarding the proposed golf cart crossing across Madison Avenue and limitations placed on Golf Cart Crossings by the California Vehicle Code, the City Council conditioned the developer (KSL) to construct a golf cart tunnel under Madison Street. Specifically, the condition states: "Developer to construct a tunnel underpass for golf cart under either Airport Boulevard or Madison Street contingent on cost not to exceed $500,000 and permission from all property owners and easement holder for access for construction. Completion of tunnel shall be within two years of all required approvals. City shall use best efforts for processing and to assist with the road closure during road construction." 20z- T:\P W DEPT\CO U NCI L\2000\000516h.wpd KSL completed its preliminary golf cart tunnel design and submitted it for plan check processing on May 5, 2000. It is KSL's desire to complete the plan check process and commence construction by June 19, 2000. Construction is expected to take twelve (12) weeks. KSL has indicated that it will cost $561,000, including all soft costs, to construct the golf cart tunnel. In order to hold the cost at this level, the following constraints are necessary: • Closure of Madison Street to avoid staged construction that would be needed to accommodate traffic through the construction area. • Straight tunnel alignment, including approaches, to avoid expensive retaining walls. A new tunnel alignment would necessitate relocating the irrigation main. • Relocate and reconstruct approximately 130 feet of PGA West's meandering perimeter wall 18 feet closer to Madison Street to accommodate a straight approach to the tunnel. The wall was formerly located 32 feet west of the west curb of Madison; it is now proposed to be located 14 feet west of the west curb. KSL is requesting authorization to close Madison Street from Avenue 54 to Airport Boulevard for twelve 0 2) weeks commencing Monday, June 19, 2000. Attachment 2 shows the proposed master detour routing plan around the street closure. Appropriate advance notice signs will be posted on Airport Boulevard and Madison Street two weeks in advance of street closure advising motorists of the pending street. Upon closure, detour signage will be implemented at appropriate locations, including but not limited to, advance signage advising westbound traffic on Airport Boulevard at Monroe Street that Madison Street is closed north of Airport Boulevard. KSL has indicated they will provide a shortened detour route through PGA West for residents living in the Weiskopf Course area located on the east side of Madison Street south of Airport Boulevard. However, since KSL does not have exclusive rights to the private streets in PGA West, it's unlikely a shortened detour route can be achieved for citizens in the general public not associated with the PGA West community unless the HOA grants temporary access to the general public to cooperatively assist with the desired improvement. Staff will continue working with KSL and the HOA to maximize the detour options. In addition to short term construction and traffic routing issues, long term use and maintenance of a privately owned tunnel passing under public right of way must also be addressed. To that end, the attached Indemnification Agreement for Improvement Beneath Public Right of Way has been drafted and is currently being reviewed by legal counsel for both parties as of this writing. 203 T:\PWDEPT\COUNCIL\2000\000516h.wpd 002 Under the proposed Agreement, KSL will indemnify the City from all actions that may arise due to the construction, maintenance, operation, and use of the tunnel. The alternatives available to the City Council include: 1. Approve the temporary closure of Madison Street between Avenue 54 and Airport Boulevard for a period not to exceed twelve weeks commencing Monday, June 19, 2000 and authorize the City Manager to sign an Indemnification Agreement for Improvement Beneath Public Right -of -Way, upon City Attorney approval as to form, and prior to commencement of tunnel construction; or 2. Do not Approve the temporary closure of Madison Street between Avenue 54 and Airport Boulevard for a period not to exceed twelve weeks commencing Monday, June 19, 2000 and do not authorize the City Manager to sign an Indemnification Agreement for Improvement Beneath Public Right -of -Way, upon City Attorney approval as to form, and prior to commencement of tunnel construction; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt 1000, Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Indemnification Agreement for Improvement Beneath Public Right - of -Way 2. Master Detour Plan 201 T:\PWDEPT\COUNCIL\2000\000516h.wpd ATTACHMENT 1 INDEMNIFICATION AGREEMENT FOR IMPROVEMENT BENEATH PUBLIC RIGHT OF WAY Madison Street Golf Tunnel THIS INDEMNIFICATION AGREEMENT (the "Agreement") is made and entered into this day of , 2000 by and between KSL Land Corporation, a Delaware Corporation ("KSL") and the City of La Quinta; a municipal corporation of the State of California, (the "City"). Recitals A. City owns public right of way easements for Maw. Stre<«''~ W Avenue 54 and ;4Mii,i} Avenue 58 and maintains an improved roadway thereorm B. KSL desires to construct a golf cart tunnel (the `<Tnel") a safe crossing of Madison Street between several c, tar.. proposed to be occupied by the Tunnel is illustrated an C. City will permit the Tunnel with certain co maintenance as described below. NOW, THEREFORE, it is agreed by 1. Improvement Plans. requirements of the City Engi 2. Permits and Fees. constructiombf the Tunne all sub it Tun within PGA'? N-UNK area in Exhibits A anm'-, ' herewith. n, operation and as follows: struction plans meeting the n Street right of way for the purpose of permits and pay the associated fees. 3. �truct the Tunnel in accordance with the approved plans and permit and" NO full c # . The methods, standards, specifications, sequence, and scheduling of' n sha(F<proved by the City Engineer. 4. UseLk.unnet`liay be used for the purpose of travel by pedestrians, golf carts, vq#sWeles related tc ag, repairing and replacing the Tunnel, and other vehicles used :, . in cornction with PG :�_..�iolf courses. The tunnel shall not be used for general vehicular acp >1-6;. Obligation to NWntain. Repair and Replace. KSL shall have the obligation to cause the ............ the imrate vicinity of the Tunnel to be maintained, repaired and replaces in a safe ;cations shall include, but are not limited to, keeping the area free from weeds, tMMUNMions, repairing damage due to the elements and ordinary wear, and repairing anf��r other detrimental effects the Tunnel may cause to the public roadway above. 6. Assumption of Liability and Indemnification. KSL hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, 20J representatives, and assigns harmless from and against any losses, claims, demands, actions, A:\KSLtunnel.wpd Page ,1.,of 5 or causes of action of any nature whatsoever, arising out of or in any way connected with or affected by the Tunnel and its construction, operation, maintenance, and repair, including costs of suit and reasonable attorneys' fees. 7. General Provisions A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be;>�ective upon delivery. Notices mailed as provided herein and sent postage prepaid sl.(1 be geective upon the date of delivery or refusal indicated on the return receipt. Either party r1e its address for notices hereunder by notice to the other given in the manrifovidubparagraph. B. The terms, conditions, covenants, and agre nts set fmON bind the heirs, executors, administrators, assigns, andtccessorx the C. Neither party to this Agreement relies contained in this Agreement. D. This Agreement shall be governed by an State of California. E. In the event of any dispute prevailing party shall be entitled to prompt prevailing party. warranty or repedgOf ation not to the laws of the to this Agreement, the :Ys' fees from the non- F. Any failure or delay ber par k;>n assert[ any of its rights and remedies as to any default shall not operate as a:'r of arefault or'any such rights or remedies provided for hereunder. _.,,.... that'ision or,provisions of this Agreement are held eld sh2Wremain in full force and effect. h '.0 6 A:\KSLtunnel.wpd page 2 0306 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 Thomas P. Genovese, City Manager ATTEST: City Clerk KSL: By: _ Title: By: _ Title: Approved as to Form: airy tngineer City Attorney "PGA Blvd. inta, CA 92253 34-1088 Date 207 30 07 A:\KSLtunnel.wpd Page F,XalBiT "A WISON STREET GOLF cnnT TONxa' ensenNT SCALE 1• =60- PREPARED UNDER THE SUPERVISION OF: 4� • DATE CHRIS J. 8 H' LS. EXP. 12/31 /03 M I?rO j ONsi/1 T! .« c,.a 19 c.rw �riwo Kamm 7 C7 61 A-t LgG,EW- EXISTING EO N►EW LINE 'ram'• aTW BOUNDWY E"4' 2 MADISON STREET EXHIBIT "B" GOLF CART TUNNEL EASEMENT THAT PORTION OF MADISON STREET (110.00 FOOT WIDTH), AS SHOWN BY TRACT NO. 29136, AS FILED IN BOOK 285, PAGES 4 THROUGH 16, OF MAPS AND BY TRACT NO. 21643, AS FILED IN BOOK 203, PAGES 37 THROUGH 50, OF MAPS, BOTH IN THE OFFICE OF THE COUNTY RECORDER OF RIVERSIDE COUNTY, CALIFORNIA, DESCRIBED AS FOLLOWS: COMMENCING AT THE CENTERLINE INTERSECTION OF MADISON STREET AND KINGSTON HEATH, AS SHOWN BY SAID TRACT NO. 29136; THENCE NORTH 725'24" WEST, ALONG THE CENTERLINE OF MADISON STREET, 82.25 FEET, TO THE POINT OF BEGINNING; THENCE LEAVING SAID CENTERLINE, SOUTH 8734'W WEST, 55.00 FEET, TO THE WESTERLY RIGHT-OF-WAY OF SAID MADISON STREET; THENCE NORTH 725'24" WEST, ALONG SAID WESTERLY RIGHT-OF-WAY, 20.00 FEET;. THENCE LEAVING SAID RIGHT-OF-WAY, NORTH 8734'36" EAST, 110.00 FEET, TO THE EASTERLY RIGHT-OF-WAY OF SAID MADISON STREET; THENCE SOUTH 725'24` EAST, ALONG SAID .EASTERLY RIGHT-OF-WAY, 20.00 FEET, THENCE LEAVING SAID EASTERLY RIGHT-OF-WAY, SOUTH 8734'36" WEST, 55.00 FEET TO THE POINT OF BEGINNING. AS SHOWN ON EXHIBIT ' 0, ATTACHED HERETO AND MADE A PART HEREOF. PREPARED UNDER THE SUPERVISION OF: ALA #AAo I/lYl ID CHRIS J. BERM, L.S. 6 DATE EXP. 12/31/03 ? P� IA J. ,SG U = L& 6588 * Exp. 12-31-03 3\ �P qjF a CALAF� 20o 1.\51342\M1PPWG\ WAD-1 04/24/00 ATTACHMENT 2 Z 5 a O H w 0 U U- 1- J w Z Z D F- F- W W F- Z O TWit 4 4 Q" COUNCIL/RDA MEETING DATE: May 16, 2000 ITEM TITLE: Discussion of City Marketing Plan for Fiscal Year 2000-2001 RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: None for this action. The City Marketing Plan, as proposed by Kiner/Goodsell Advertising, calls for a Fiscal Year 2000-2001 budget of $250,267.97. Following input from the City Council, staff will develop a budget commensurate with desired level of marketing services for consideration as part of the City's Fiscal Year 2000- 2001 budget. CHARTER CITY IMPLICATIONS: None for this action. BACKGROUND AND OVERVIEW: Staff has met with Kiner/Goodsell Advertising to discuss the proposal for marketing services for Fiscal Year 2000-2001. The attached Marketing Plan (Attachment 1) has been prepared by Kiner/Goodsell Advertising for the City Council's review. Staff and Kiner/Goodsell are seeking Council input on the Marketing Plan. Suggested revisions will be incorporated into the Plan and be agendized for future Council consideration. The Plan envisions three major objectives: business retention, business attraction, and resident attraction. The primary marketing programs included in the Marketing Plan to achieve those objectives include the following: 21.E ADVERTISING Shop/dine Program Update City's infomercial Promote movie theater grand opening and on -screen advertising Market La Quinta to film community Explore advertising opportunities to promote business expansion Attract new residents through Live La Quinta Direct marketing (e.g.in-terminal advertising) EVENTS International Council of Shopping Centers conference Commercial realtor event Breakfast of Champions Community events (e.g. Parades, Civic Center grand opening, etc.) QUALITY OF LIFE/CIVIC PRIDE Keep La Quinta Clean program Civic Center park and expansion grand opening Street banner program New programs proposed in the Plan for this upcoming year include theater advertising, retail trade publication advertising, travel/tourist advertising racks, Civic Center grand opening, site location marketing to film industry, and the Breakfast of Champions. The proposed Plan does not propose participation in the Palm Springs Festival of Lights parade this year. This is in part due to logistical considerations in that the Festival of Lights parade is scheduled to be held on the same day as the Tamale Festival parade. Additionally, the Festival of Lights parade requires special design considerations not required for the other parades. The Marketing Plan for Fiscal Year 2000-2001, as submitted, calls for a budget allocation of $250,267.97, an increase of $32,798.97 over fiscal year 1999-2000's budget allocation of $217,469. Staff is prepared to revise the Plan, and its associated budget, pursuant to Council direction. 212 00 The Plan is before the City Council for review and consideration. Respectfully submitte , Z,, Britt W. Wilson, Management Analyst City Manager's Office Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Marketing Plan prepared by Kiner/Goodsell Advertising CAMVData\WPDoas\CITY COUNCIL\CCSTFFMARKETINOPLANKINEROOODSELL 06.16-00.wpd 213 003 ATTACHMENT 1 Proposed Advertising/PR/Economic Development Marketing for the City of La Quinta Fiscal Year July 1, 2000 - June 30, 2001 While looking ahead to the 2000-2001 fiscal year, the City of La Quinta is charged with building on the existing success of programs like Shop/Dine La Quinta and Live La Quinta, as well as implementing new activities to further the goal of attracting new businesses, consumers and residents to the City of La Quinta. Objectives for the coming year include: • Business retention • Business attraction • Resident attraction As your marketing partner, Kiner/Goodsell proposes the following strategies to attain these economic development objectives: New Strategy for Reaching Untapped Audiences The travel/tourism audience in Southern California includes people who possess an interest in Southern California communities, and who may be looking.. to purchase a second home, retire or relocate to the Coachella Valley. To reach this 214 005 audience, we recommend producing a rack card that can be distributed on informational travel/tourism racks in hotels, restaurants, visitor centers, and other locations throughout the Inland Empire. This take-home piece will give prospectives a glimpse of La Quinta and the opportunities available to both residents and business owners. Enhance Essential Programs • Use the tagline "Shop, Dine, Live, Love La Quinta" to umbrella the City's individual marketing programs and build brand equity in the diverse benefits of the La Quinta lifestyle. • Continue to maintain a presence in community activities, such as: > Golf Cart Parade > Tamale Festival > Coachella Christmas Parade > International Date Festival Parade • Take the Shop/Dine La Quinta program into its third consecutive year, adding more vendors and services. 2 215 006 • Remain active in the annual ICSC (International Council of Shopping Centers) Convention -- October 2000. Advertise in the Las Vegas convention's program guide. • Capitalize on the initial groundwork laid by the Live La Quinta program to attract new residents. Increase the number of participating developers. Incorporate Added Marketing Support Through Familiar Channels • Update outdated material in the City's economic development infomercial and explore new regional media placement vehicles, such as cable systems in various other affluent communities in Southern California and expansion to the Pacific Northwest region. > Using the same strategy, update 10-second TV factoids and 30-second economic development TV spots. Incorporate Direct Marketing Channels • Make realtor event an annual function, building more awareness for La Quinta as a relocation destination. 3 216 007 > Host a reception featuring residents and business owners who have successfully relocated to the community and can offer testimonials of their positive experience. • Target affluent business owners and individuals by creating in -terminal advertisements for the four private airports in the desert. Enhance the Quality of Life for Business and Residents • Use the popular Gamby character to create a "Keep La Quinta Clean" platform. This is an idea that has been visited in the past, however, budget and time parameters have not permitted implementation. > Use kid -friendly program name, such as "Gamby's WasteBusters" > Create stickers, coloring sheets and other collateral items for La Quinta schools. > Hold an essay contest -- offer prizes and organize Gamby visits. 4 Encourage Civic Pride • Plan grand opening festivities for the Civic Center Park, scheduled to open next spring. Involve community businesses in event to encourage more participation. Direct mail to all residents can include a unique number that can be checked against a list of prize .numbers posted at event. • Re -visit seasonal event signage/banners to give La Quinta a quaint, hometown community atmosphere. • Coordinate promotional activities in conjunction with the new movie theater (late August or early September). In addition, purchase on -screen advertising at the theater (slide advertisements displayed prior to movie features). • Host Breakfast of Champions during the Bob Hope Chrysler Classic, and get more involved with the Mariachi Festival over Labor Day Weekend. • Explore PR Opportunities Beyond Press Releases • Market La Quinta to the film community -- specifically site locators for film and commercial ventures. Work with the CVB, and possibly send out a direct mail piece (such as an oversized postcard). Consider listing in LA trade directories. 5 218 009 • Explore advertising / PR opportunities in trade publications of franchisers and other business that look for business expansion sites (such as Franchise Times, circ.100,000, targeting retail and restaurant franchisees). • Be Prepared • Reserve a small portion of the budget for any miscellaneous collateral item needs that will arise throughout the year- 0 City of La Quinta FY 2001 Marketing Projects Economic Development Marketing Programs COLQ-10489 NCN Theater Advertising $ 4,810.40 COLA-10491 2nd Annual Realtors Breakfast $ 3,133.57 COLA-10497 Retail Trade Publication Advertising $ 6,457.94 COLQ-10523 Update Factoid TV Spots $ 1,264.45 COLQ-10525 New EconDev Infomercial $15,360.73 COLA-10534 New EconDev TV Spot $ 1,082.89 COLQ-10552 Local Infomercial Placement $ 8,700.00 COLQ-10553 Regional Infomercial Placement $10,000.00 COLQ-10554 Local EconDev Spot TV $12,000.00 COLA-10555 Local EconDev Print Advertising $10,000.00 COLA-10556 New EconDev Print Ad $ 654.04 COLA-10558 National EconDev Print (WSJ, etc.) $ 9,000.00 COLA-10564 Private Airport Marketing Program $ 5,000.00 Shoo/Dine La Quinta 2001 - Business Retent�n Programs COLQ-10486 Travel/Tourism Rack Card $13,707.09 COLQ-10518 Shop/Dine Desert Sun Ad Design $ 341.57 COLA-10519 New Shop/Dine Radio $ 646.50 COLQ-10520 Revise Shop/Dine TV Spot $ 1,034.40 COLA-10542 Shop/Dine La Quinta 2001 Program $10,592.45 COLQ-10543 Shop/Dine PR (Retainer) Retainer COLA-10549 Shop/Dine La Quinta Print Media $ 6,000.00 COLQ-10550 Shop/Dine La Quinta TV Media $17,000.00 COLA-10551 Shop/Dine La Quinta Radio Media $ 5,200.00 7 220 Oil Annual Parade Proiects COLQ-10511 Golf Cart Parade $ 2,756.81 COLQ-10514 Tamale Festival Parade $ 1,326.06 COLA-10517 Coachella Christmas Parade $ 1,307.46 COLA-10513 Date Festival Parade 2001 $ 1,386.06 Live La Quinta Program COLQ-10535 Live La Quinta 2001 $ 6,000.00 COLQ-10537 Live La Quinta TV Production $ 1,422.30 COLA-10538 Live La Quinta Radio Production $ 484.88 COLQ-10539 Live La Quinta NSP Ad Design $ 928.80 COLQ-10540 Live La Quinta Entry Boxes $ 164.00 COLQ-10541 Live La Quinta Grand Prize $ 1,000.00 COLA-10544 Live La Quinta PR Retainer ICSC Programs COLQ-10522 ICSC Las Vegas Conv. Program $ 39211.11 COLA-10565 ICSC Fall Event $ 1,077.50 Misc. Marketing Programs COLA-10490 LQ 8 Theaters Grand Opening $ 4,565.71 COLQ-10493 Civic Center Park Grand Opening $139830.51 COLA-10524 Create Gamby Program $ 2,483.64 COLQ-10561 Misc. Collateral Materials $10,775.00 COLA-10567 Site Location Marketing $ 3,000.00 COLA-10568 Event Street Decorations $ 6,576.72 BobHope Program/Event COLQ-10548 BHCC Program Ad 2001 $ 241.90 COLA-10566 Breakfast of Champions $ 4,943.48 221 012 Annual Aaengy Retainer COLQ-10563 Kiner/Goodsell Retainer $ 40,800.00 Total Cost of All Proposed FY 2001 Projects/Jobs/Retainer - $ 250,267.97 Z2,2 013 Economic Development Marketing The following estimates are for design, creation, and coordination of the City of La Quinta economic development marketing for Fiscal Year 2000-2001. COLA-10489 NCN Theater Advertising COLQ-10491 2nd Annual Realtors Breakfast COLA-10497 Retail Trade Publication Advertising COLQ-10523 Update Factoid TV Spots COLA-10525 New EconDev Infomercial COLA-10534 New EconDev TV Spot COLQ-10552 Local Infomercial Placement COLA-10553 Regional Infomercial Placement COLA-10554 Local EconDev Spot TV COLA-10555 Local EconDev Print Advertising COLA-10556 New EconDev Print Ad COLQ-10558 National EconDev Print (WSJ, etc.) COLA-10564 Private Airport Marketing Program $ 4,810.40 $ 3,133.57 $ 6,457.94 $ 1,264.45 $15,360.73 $ 1,082.89 $ 8,700.00 $10,000.00 $12,000.00 $10,000.00 $ 654.04 $ 9,000.00 $ 5,000.00 Most of the costs associated with this program are the same as last year. COLQ-10558 is a little higher, but there is an additional ad. All other costs are relatively cost to last year, with the exception of the NCN Theater Advertising and Retail Trade Publication Advertising, which are new. Total Cost - $87,464.02 10 22 014 KINER / GaO.:DSELL A D V E RQ-_ -` S I N G NCN Theater Advertising Mark Weiss Date 04/23/00 City of La Ouinta Number COLD-10489 78-495 Calls Tampico Revision Original La Ouinta, CA 92253 AE/Team S K Due Date: 08/15/00 Name/Title: On -screen Slide Movie Advertising at New La Ouinta 8 Theater A E : Andrea Carter Desc/Specs: Create 2 slides for on -screen advertising prior to movie features at the new La Ouinta 8 Theater. Message will focus on welcoming the theater as a new business in La Ouinta, as well as acknowledge the growth and great things happening in the City of La Ouinta. Also we will need to coordinate the media buy for a 26-week duration. Buy will include 8 screens, which will each run the slides three times prior to the movie feature. Description Est. Hours Estimate Media Buying 1.00 $ 4,380.48 Coordinate media buy for a 26-week duration. Buy will include 8 screens, which will each rotate the slides to deliver each prior to the movie feature. Media Placement Subtotal: $ 4,380.48 Account Services 2.00 Project coordination - retainer Account Services Subtotal: Outside Service $144.00' Produce 3 slides for theatres Production Services Subtotal: $ 144.00 Art Direction 3.00 $ 255.00' Design 3 economic development slides. Creative Services Subtotal: $ 255.00 Subtotal $ 4,779.48 '7.75% Sales Tax: $ 30.92 TOTAL $ 4,810.40 Total Estimated Hours: 6.00 This estimate represents a good -faith estimate of the job's actual costs. The final cost is based on client revisions on approved work that is ordered. Every K/G estimate may vary by +/- 10 %. 2 24- �� 015 0 KINER / G0,0! SELL - A D V E R::-T !"' S _(_ N G Annual Realtors Brkfast Mark Weiss Date 04/23/00 City of La Quinta Number COLD-10491 Revision Original AE/Team DS Due Date: 10/23/00 Name/Title: 2nd Annual Realtors Breaidast A E : Andrea Carter Desc/Specs: Host a breakfast event at the La Quints Hotel for the commercial real estate agents and commercial loan institutions to update them on economic development within the city, especially the planned improvements in the Village area of La Quints. The event will be by invitation and include a full breakfast buffet. Speakers will include the City Manager and key members of the City Planning Department. The media vNll be invited. Description Est. Hours Estimate Account Services 10.00 Program Coordination: Retainer Graphic Design 2.50 $ 212.50 • Design Invitations. Outside Service $ 2.400.00 • Event Costs (Estimated at 50-75 attendees). Postage $ 60•00 Mail 200 Invitations. Printing $ 240.00 • Public Relations 3.00 Write and distribute a media advisory on the breakfast. Apply time to the retainer. Public Relations/Publicity Subtotal: Subtotal $ 2,912.50 7.75% Sales Tax: $ 221.07 TOTAL $ 3,133.57 Total Estimated Hours: 15.50 This estimate represents a good -faith estimate of the job's actual costs. The final cost is based on Client revisions on approved work that is ordered. Every K/G estimate may vary by +/- 1096. Approvals: t.. 2,2;, Client Date: 016 12 DSELL S 1 N G Retail Trade Print Adv. Mark Weiss Date 04/23/00 City of La Quinta Number COLO-10497 78-495 Calle Tampico Revision Original La Quinta, CA 92253 AE/Tesm S K Due Date: 10/15/00 Name/Title: Advertise in Retail Trade Publications Account Exec Andrea Carter Desc/Specs: Advertise a series of four 1/6th page, 4-color ads in a trade publications targeting businesses that are expanding (i.e., retail establishments). A great choice is Franchise Times, which targets franchised businesses that are growing and expanding. In fact, they usually devote at least one issue each year to -hot real estate and expansion opportunities. Description Est. Hours Estimate Advertising cost 5.00 $ 6,000.00 Estimate for 4) 1/6 page, 4-color ad in Franchise Times. The total is estimated for budgeting purposes at $6000 gnus. Media Placement Subtotal: S 6,000.00 Account Services 4.00 Project coordination - retainer. Account Services Subtotal: Art Direction 5.00 $ 425.00 • Design and create new ad Creative Services Subtotal: $ 425.00 Subtotal $ 6,423.00 7.75% Sales Tax: $ 32.94 TOTAL $ 6,457.94 Total Estimated Hours: 14.00 Jobs involving printing include a contingency for press run overages. This estimate represents a good -faith estimate of the job's actual costs. The final cost is based on client revisions on approved work that is ordered. Every K/G estimate may vary by +/- 10%. Approvals: Client Date: 226 13 017 .41 "'. KI'NER / GOaddSELL A D V E ti."Ir-Y S 1 N G Update Factoid TV Spots Mark Weiss Date 04/23/00 City of La Quinta Number COLO-10523 78-495 Calle Tampico Revision Original La Quinta, CA 92253 AE/Team SK Due Date: 11 /01100 Name/Title: Update Factoids TV Spots A E : Scott M. I(iner Desc/Specs: Update 3) :10 factoids TV commercials with new copy, voiceover & graphics. Description Est. Hours Estimate Account Services 2.00 Project coordination, including copywriting - retainer. Account Services Subtotal: Talent Fees $120.00' Voice-over talent for 3) 10-second spots. TV Studio Fees $ 672.00' Editing studio fees. Dubs -TV $ 84.00 . 2 Beta Dubs Production Services Subtotal: $ 876.00 Video Direction 3.50 $ 297.50' Select footage, design graphic, edit video and mix audio. Creative Services Subtotal: $ 297.50 Subtotal $ 1,173.50 775% Sales Tax: $ 90.95 TOTAL. $ 1,264.45 Total Estimated Hours: 5.50 This estimate represents a good -faith estimate of the job's actual costs. The final cost is based on client revisions on approved work that is ordered. Every K/G estimate may vary by +/- 10%. Approvals: Client Date: 227 14 018 K I N E R / GOAG- SELL A D V E 6.- .loS i N G r, New EconDev Infomercial Mark Weiss Date 04/23/00 City of La Quinta Number COLO-10525 78-495 Calls Tampico Revision Original La Quints, CA 92253 AE/Team S K Due Date: 11/15/00 Name/Title: Update Infomercial for Coming Season AE: Scott M. Kiner Desc/Specs: Update the economic development infomercial with new interviews, more current video, new voice over with new facts, etc. Include an emphasis on the new Auto Centre with footage of the center and an interview with one of the dealers. Description Est. Hours Estimate Travel and/or meals $ 240.00 Travel and meals for crew for 12 days Account Services Project planning - retainer Account Services Subtotal: Talent Fees Tape Stock Editing tape stock - 10 betas TV Studio Fees Estimated at 1.5 hours per minute of video (1.5 X 14 = 21) Videographer Beta camera & camera operator FVF Production Services Makeup Makeup artist for interviewees Production Assistant Assists with audio/video Production Services Subtotal: 6.00 Copywriting Script announcer voice-over. Fine tune script to flow with actuality in- takes and out -takes. K/G Production Coordination 8.00 Arrangecanduct all interviews. Oversee video scripting and supervise editing. Creative Services Subtotal: 15 $ 240.00 $ 240.00' $180.00' $ 3,528.00' . $ 3,360.00' $ 4,800.00' $ 360.00' $ 540.00 $ 13,008.00 $ 384.00' $ 680.00' $ 1,064.00 228 019 KI-NER / G Q.;jF3SF1 A D V E ,.Y'S I N G New EconDev Infomercial Mark Weiss Date 04/23/00 City of La Quinta Number COLO-10525 78-495 Calls Tampico Revision Original La Quinta, CA 92253 AE/Team SK Due Date: 11 /15100 Name/Title: Update Infomercial for Coming Season A E : Scott M. Kiner Desc/Specs: Update the economic development infomercial with new interviews, more current video, new voice over with new facts, etc. Include an emphasis on the new Auto Centre with footage of the center and an interview with one of the dealers. Description Est. Hours Estimate Subtotal $ 14,312.00 7.75% Sales Tax: $ 1,048.73 TOTAL $ 15,360.73 Total Estimated Hours: 14.00 This estimate represents a good -faith estimate of the job's actual costs. The final cost is based on client revisions on approved work that is ordered. Every K/G estimate may vary by +/- 10%. Approvals: Client Date: 229 16 020 Kl'NER / G IDSELL A D V E S I N G New EconDev TV Spot Mark Weiss/Britt Wilson Date 04/23/00 City of La Quinta Number COLO-10534 78-495 Calls Tampico Revision Original La Quinta, CA 92253 AE/Team S K Due Date: 11101100 Name/Title: Create New Economic Development TV Spot (:30) AE: Scott M. IGner Desc/Specs: Create new economic development spot with revised images and updated graphs/ graphics. Graphics to include video of the newly completed La Quints Auto Centre. Description Est. Hours Estimate Account Services 3.00 Project coordination, including copywriting - retainer Account Services Subtotal: Talent Fees $ 90.00. Voice-over talent fees TV Studio Fees $ 676.00' Editing studio fees Dubs -TV $ 84.00 . 2 beta dubs Production Services Subtotal: 3 750.00 Video Direction 3.00 $ 255.00 Select video, design graphics, edit video & mix audio. Creative Services Subtotal: $ 255.00 Subtotal $ 1,005.00 7.75% Sales Tax: $ 7789 TOTAL $ 1,082.89 Total Estimated Hours: 6.00 This estimate represents a good -faith estimate of the job's actual costs. The final cost is based on CHOW revisions on approved work that is ordered. Every K/G estimate may vary by +/- 10%. Approvals: Client Date: 230 17 021 KINE,R / GSELL A D V E _YS I N G Local Infomerciai Media Mark Weiss/Britt Wilson Date 04/23/00 City of La Ouinta Number COLD-10552 Revision Original AE/Team . SK Due Date: 11111011100 Name/Title: local Economic Development Infomercial Placement A E : Scott M. IGner Desc/Specs: Purchase local 30-minute Isased access' on MediaOne for the updated City of La Ouinta infomercial. Total estimated airings - 32. Total cost of program - $8,700. Description Est. Hours Estimate: Account Services 2.00 Project coordination - retainer Media Buying 2.00 $ 8,700.00 Place $8700 in local 30-minute leased access. TOTAL $ 8,700.00 Total Estimated Hours: 4.00 Approvals: Client Date: 4 ; 18 G22 KINER / GQ-0 SELL A D V E'S I N G 4( �' Regional Infomercial Ads Mark Weiss/Britt Wilson Date 04/23/00 City of La Quinta Number COLO-10553 Revision Original AE/Team S K Due Date: 11115100 Name/Title: Place Updated Infomercial On Different Regional Cable AE: Scott M. IGner Desc/Specs: Research the best possible placements for the Economic Development infomercial in LA/Orange County/San Diego area markets and in the Pacific Northwest especially the Seattle/Portland and Vancouver markets. Place $10,000 on area cable systems. .Description Est. Hours Estimate Account Services 5.00 Project coordination - retainer Media Buying 5.00 $10,000.00 Place $10,000 into new regional cable markets. TOTAL $ 10,000.00 Total Estimated Hours: 10.00 This estimate represents a good -faith estimate of the job's actual costs. The final cost is based on client revisions on approved work that is ordered. Every K/G estimate may vary by +/- 10961. Approvals: Client Date: 232 19 023 KINER / GOO ELL A D V E R�-T Y' S I N G .17Rack Card Prog/Printing Mark Weiss Date 04/23/00 City of La Quints Number COLO-10486 78-495 Calle Tampico Revision Original La Quints, CA 92253 AE/Team SK Due Date: 10/15/00 Name/Title: TraveVrourism Rack Cana Contact: Andrea Carter D e s c/Specs : Design and produce a 6-panel, 4-color rack cardtbrochure to promote the City of La Cuinta in hotels, restaurants and visitor's centers in the Coachella Valley and the Inland Empire. Rack cans size is 11 x 17 (unfolded), then bi-folded — 6 panels on outside and inside. The specs are as follows: 4-page non bleed Spread 1013/16" x 161/8' Page image: 101 &160 x 8' Folded Trim Size:11.25" x 8.25" OR 4-page bleed: Spread image—1011/18" x 16.75" Folded Trim Size: 10 7/8" x 825' Spread Type Safety. 10 5/8" x 16" Description Est. Hours Estimate Media Buying 1.00 $ 5,196.13 Cost involved in distributing the rack cards at more than 250 restaurants, hotels, visitor's centers and tourist attractions in the Inland Empire and Coachella Valley Media Placement Subtotal: $ 5,196.13 Account Services 10.00 Coordination of the project retainer. Account Services Subtotal: Printing $ 6,028.80 " Print 105,000 414 rack cards (Desert Sun) Production Services Subtotal: $ 6,028.80 Copywriting 4.00 $ 340.00 " Create copy for rack card. Graphic Design 18.00 $ 1,530.00 • Design rack card layout. Creative Services Subtotal: $ 1,870.00 23%31 20 024 Mark Weiss/Britt Wilson City of La Ouinta Name/Title: AE: Desc/Specs: K I N E R / G0.0, SELL A D V E R;;:`f r PS I N G EconDev Local Spot TV Date 04/23/00 Number COLD-10554 Revision Original AE/Team S K Due Date: 11 /06/00 Economic Development TV Schedule Scott M. iGner Please place the following schedule: Budget - $12,000 November - $2000 (11/15.2 weeks) January - $2000 (1/18 - 2 weeks) February - $4000 (4 weeks) March - $4000 (4 weeks) Please place $6000.00 in local news -10 second La Quinta'Factoids.' Please use only the 6pm & 11 pm newscasts on Wednesday, Thursdays, Fridays & Saturdays only. All spots MUST play inside the newscasts - NO ADJACENCIESI The remaining $6000 should be placed as :30 second spots on local cable (CNWA& E/ESPN.) Please buy mostly weekend programming. Description Est. Hours Estimate: Account Services 4.00 Project coordination - retainer Media Buying 4.00 $12,000.00 Place $12,000 of local spot television TOTAL Total Estimated Hours: 8.00 Approvals: Client Date: $ 12,000.00 234 21 0141.5 .r J ". KINER / GOO°DSELL A D V E R.:;.T F•" S 1 N G Y Local EconDev Print Adv. Mark Weiss/Britt Wilson Date 04/23/00 City of La ouinta Number COLD-10555 Revision Original AE/Team S K Due Date: 11/06/00 Name/Title: Economic Development Print Advertising AE: Scott M. IGner DesciSpecs: Schedule a series of Economic Development print ads to run in the Desert Sun during high season. Total budget is $10,000. Description Est. Hours Estimate: Account Services 2.00 Project coordination - retainer Media Buying 3.00 $10,000.00 Place $10,000 (gross) in Economic Development local (Desert Sun) print advertising TOTAL $ 10,000.00 Total Estimated Hours: 5.00 Jobs involving printing include a contingency for press run overages. Approvals: Client Date: r 4j;) 22 0;?( KI'NER / Ga-0AELL A D V E F S I N G New EconDev Print Ad Mark Weiss/Britt Wilson Date 04/23/00 City of La Quinta Number COLD-10556 Revision Original AE/Team S K Due Date: 11/03/00 Name/Title: Create New Economic Development Print Ad AE: Scott M.10ner Desc/Specs: Design and create a new Economic Development print ad that doesn't place the emphasis on the 'fastest growing city.' Create a new ad that uses anew photo. Ad should be designed as a 4-color, 1/4 page (Broad sheet) vertical (6 7/160 X 10.5'). Please use a work photo inset, construction inset (folder) and arts festival inset folder). Headline: Why Not Work Where You Play... Copy: Residents of La Quinta, a beautiful city nestled in the foothills of the Santa Rosa mountains, enjoy an unparalleled quality of life. La Quinta is recognized for its world -class golf events, thriving arts community, abundant recreational opportunities and wide range of available housing. These attributed have attracted a number of new residents to our community. This population increase has, in turn, generated successful commercial growth. In fact, La Quints experienced the third -fastest retail sales growth in the State, with an increase of 227.296 since 1990. Amid expanding economic growth, La Quinta aims to support business development and expansion, while contributing to the City's high quality of life. Today, over 100,000 people reside within a 5-mile radius of La Quinta. If you're looking to start or expand a business, take a close look at the City of La Quints We're a great place to work or play! (Same general footer information) Description Est. Hours Estimate: Account Services 3.00 Project coordination, includes copywriting - retainer Art Direction Design and create new Economic Development print ad Bum CD or Zp Disk Production Services Subtotal: 7.00 $ 595.00 • $12.00 • $ 12.00 236 23 . 027 RINER I GQp;.DSELL A D V E YS I N G New EconDev Print Ad Mark Weiss/Britt Wilson Date 04/23/00 City of La Quints Number COLO-10555 Revision Original AE/Team 8K Due Date: 11/03/00 Name/Title: Create New Economic Development Print Ad - A E : Scott M. Igner Desc/Specs: Design and create a new Economic Development print ad that doesn't piece the emphasis on the "fastest growing city." Create a new ad that uses a new photo. Ad should be designed as a 4-color, 114 page (Broad sheet) vertical (6 7/160 X 10-W). Please use a work photo inset, construction inset (folder) and arts festival inset folder). Headline: Why Not Work Where You Play... Copy: Residents of La Quints, a beautiful city nestled in the foothills of the Santa Rosa mountains, enjoy an unparalleled quality of life. La Quints. is recognized for its world -class golf events, thriving arts community, abundant recreational opportunities and wide range of available housing. These attributed have attracted a number of new residents to our community. This population increase has, in turn, generated successful commercial growth. in fact, La Quinta experienced the third -fastest retail sales growth in the State, with an increase of 227.29/o since 1990. Amid expanding economic growth, La Quinta aims to support business development and expansion, while contributing to the City's high quality of life. Today, over 100,000 people reside within a 5-mile radius of La Quinta. If you're looking to start or expand a business, take a close look at the City of La Quints. We're a great place to work or playl (Same general footer information) Description Est. Hours Estimate: Subtotal $ 607.00 '7.75% Sales Tax: TOTAL Total Estimated Hours: 10.00 Approvals: Client Date: $ 47.04 $ 654.04 237 24 _ ��� KINER / GO-O'DSELL A D V E R�-T' Y S I N G National EconDev Print Mark Weiss/Britt Wilson Date 04/23/00 City of La Ouinta Number COLO-10558 Revision Original AE/Team S K Due Date: 11/15/00 Name/Title: National Economic Development Print Advertising A E : Scott M. I(iner Desc/Specs: Purchase a series of 3) 2col X 5" ad in the Wall Street Journal Western Region. Please request the "Marketplace' section. Please mail the artwork to the appropriate people and provide me with an exact cost for this insertion. Thank youl Description Est. Hours Estimate Account Services 1.50 Project coordination - retainer Media Buying The "gross budget' for this buy is $9000.00 2.00 $ 9,000.00 TOTAL $ 9,000.00 Total Estimated Hours: 3.50 This estimate represents a good -faith estimate of the job's actual costs. The final cost is based on client revisions on approved work that is ordered. Every K/G estimate may vary by +/- 10%. Approvals: Client Date: 233 25 029 t KI'NER / GO SELL A D V E Rw0 .J#S I N G Priv. Airport Marketing Mark Weiss/Britt Wilson Date 04/27/00 City of La Quinta Number COLO-10564 78-495 Calle Tampico Revision Original La Quinta, CA 92253 AE/Tesm SK Due Date: 08/30/00 Name/Title: Implement Private Airport Marketing Program AE: Scott M. IGner D e s c/Specs : Implement a program of advertising the economic development opportunities in the 4 local private airports. This program will require that an acrylic wall mounted display be created that will hold the City's Economic Development tabloid. The cost involve include creating the displays, mounting the displays, maintaining the displays and possibly a monthly rental fee. Description Est. Hours Estimate Account Services 40.00 Project coordination, including designing the displays, contracting for their construction, installing the displays and setting up the monthly/ annual invoicing. Account Services Subtotal: Outside Service $ 4,500.00 Monthly location fee(s) Materials Purchased $ 500.00' Purchase wall mounted displays Production Services Subtotal: $ 5,000.00 Subtotal $ 5,000.00 '7.75% Sales Tax: $ 387.50 TOTAL $ 5,387.50 Total Estimated Hours: 40.00 This estimate represents a good -faith estimate of the job's actual costs. The final cost is based on client revisions on approved work that is ordered. Every K/G estimate may vary by +/- 10%. Approvals: Client Date: 233 26 . 030 Shop/Dine La Quinta 2001 (Business Retention) The following estimates outline programs to help grow La Quinta Businesses. COLA-10486 TraveVTourism Rack Card $13,707.09 COLQ-10518 Shop/Dine Desert Sun Ad Design $ 341.57 COLQ-10519 New Shop/Dine Radio $ 646.50 COLQ-10520 Revise Shop/Dine TV Spot $ 19034.40 COLQ-10542 Shop/Dine La Quinta 2001 Program $10,592.45 COLA-10543 Shop/Dine PR (Retainer) $ COLA-10549 Shop/Dine La Quinta Print Media $ 6,000.00 COLA-10550 Shop/Dine La Quinta TV Media $17,000.00 COLQ-10551 Shop/Dine La Quinta Radio Media $ 5,200.00 Most of the costs associated with this program are the same as last year. The most significant increase is the "Travel/Tourism Rack Card" program. Total Cost- $54,522.01 240 27 0 31 J �►r.� KINER / GO,,GDSELL A D V E R =T. Y' S I N G - Rack Card Prog/Printing Mark Weiss Date 04/23/00 City of La Quinta Number COLD-10486 78,495 Calle Tampico Revision Original La Quinta, CA 92253 AE/Team S K Due Date: 10/15/00 Name/Title:_ TraveVrourism Rack Card Contact: Andrea Carter Desc/Specs: Design and produce a 6-panel, 4-color rack card/bmchure to promote the City of La Quinta in hotels, restaurants and visitor's centers in the Coachella Valley and the Inland Empire. Rack card size is 11 x 17 (unfolded), then bifolded — 6 panels on outside and inside. The specs are as follows: 4-page non bleed: Spread 1013116' x 161/8" Page image: 10 13116" x 8' Folded Trim Size: 1125" x 8.25" OR 4-page bleed: Spread image--1011A8" x 16.75" Folded Trim Size: 10 7/8" x 825" Spread Type Safety. 10 5/8' x 16' Description Est. Hours Estimate Subtotal $ 13,094.93 7.75 % Sales Tax: $ 61216 TOTAL $ 13,707.09 Total Estimated Hours: 33.00 This estimate represents a good -faith estimate of the job's actual costs. The final cost is based on client revisions on approved work that is ordered. Every K/G estimate may vary by +/- 10%. Approvals: Client Date: 241 RA 032 KINER / G0.00SELL A D V E Ft.;-T.. F' S I N G Create Shop/Dine NSP Ad Mark Weiss Date 04/23/00 City of La Quinta Number COLO-10518 78-495 Calle Tampico Revision, Original La Quinta, CA 92253 AE/Team S K Due Date: 11101100 Name/Title: Shop/Dine Desert Sun Ad Design AE: Scott M. Kiner Desc/Specs: Design & create an updated Shop/Dine newspaper ad. Target start date of the program in FY 2001 plan is November 2000. Description Est. Hours Estimate Account Services 3.00 Account Services Subtotal: Sum CD or Tip Disk Production Services Subtotal: Copywriting Graphic Design Creative Services Subtotal: $12.00 • $ 12.00 1.00 $ 50.00 • 3.00 $ 255.00 • $ 305.00 Subtotal $ 317.00 7.75% Sales Tax: $ 24.57 TOTAL $ 341.57 Total Estimated Hours: 7.00 This estimate represents a good -faith estimate of the job's actual costs. The final cost is based on client revisions on approved work that is ordered. Every K/G estimate may vary by +/- 1061. Approvals: Client Date: 24;? 29 033 KINER / GQ-O'D ELL A D V E lt4l )` S 1 N_ G New Shop/Dine Radio Mark Weiss Date 04/23/00 City of La Quinta Number COLD-10519 78-495 Calle Tampico Revision Original La Quinta, CA 92253 AE/Team 8K Due Date: 11101100 Name/Title: Revise Dine/Shop Radio Contact: Lea Goodsell Desc/Specs: Create entirely new ShoplDine La Quinta radio spot. Description Est. Hours Estimate Account Services 2.00 Project coordination, including spot trafficking - retainer Account Services Subtotal: Outside Service $ 600•0 - Includes copywriting, editing studio, voice-over talent, audio direction, and dubs (KWXY, KDES, KJJZ KEZIV). $ 600.00 Production Services Subtotal: Subtotal $ 600.00 7.75% Sales Tax: $ 46.50 TOTAL $ 646.50 Total Estimated Hours: 2.00 This estimate represents a good -faith estimate of the job's actual costs. The final cost is based on client revisions on approved work that is ordered. Every K/G estimate may vary by +/- 10%. Approvals: Client Date: 243 30 034 /-Owl K.INER / GO.O:ffSELL A D V E PW-T . r' S I N G - Ax� ;. - New Shop/Dine TV Spot Mark Weiss Date 04/23/00 City of La Quinta Number COLD-10520 7"5 Calls Tampico Revision Original La Quinta, CA 92253 AE/Team S K Due Data: 11 /01100 Name/Title: Revise Shop/Dine TV Spot A E: Scott M.10ner Desc/Specs: Revise graphics and voiceover on previous TV commercial to reflect changes in program. Description Est. Hours Estimate Account Services 3.00 Project coordination, including spot trafficking - retainer Account Services Subtotal: Outside Service $ 960.00 • Includes copywriting, voice-over talent, editing studio fees, video direction, music and beta dubs (3). Production Services Subtotal: $ 960.00 Subtotal $ 960.00 7.75 % Sales Tax: $ 74.40 TOTAL $ 1,034.40 Total Estimated Hours: 3.00 This estimate represents a good4aith estimate of the job's actual costs. The final cost is based on client revisions on approved work that is ordered. Every K/G estimate may vary by +/- 10%. Approvals: Client Date: 244 31 035 KINER / GO-0: SELL A D V E R--*f.., Y S I N G Shop/Dine 2001 Program Mark Weiss/Britt Wilson Date 04/23/00 City of La Quinta Number COLO-10542 Revision Original AE/Team g K Due Date: 11/10/00 Name/Title:-Shop/Dine La Quinta 2001- Cana Program AE: Scott M. IGner Desc/Specs: Update design & create a Shop/Dine La Quinta card for discount shopping & dining in La Quinta. This credit card size ShoptDine La Quints Cana will be 2/1. We win also create a trifold, card stock, direct mail piece in which the card will be attached to using fusion glue. The size is 8.5 X 11; 2/1, score and folds to 3 SM X 8.5 Description Est. Hours Estimate: Account Services 40.00 Project coordination - retainer Art Direction 8.00 $ 680.00 • Design Shop/Dine card and mailing piece Copywriting 2.50 $ 212.50' Write coupon copy and "Dine La Ouinta" letter Mailing Services (Coordination) $1,088.58 Mailing size - 12,500 La Ouinta addresses. Affix 'resident' labels sort for best postage rates, batch, bundle, prepare postal reports and deliver to the Post Office. Affix white "wafer' seals. Printing $ 3,600.00' Print 15, 000 Shop/Dine La Ouinta Card - 3.25" X 6' (fold to 3.25" X 27 211, 2 scores, 8pt Cover C2S card stock, full bleed. Print 15,000 Shop✓Dine La Ouinta Direct Mail Piece - 8.5" X 11, 211, 2 scores, 8pt. White Cover, CIS. Folds to letterfold. Outside Service $ 2,880.00 • Adhere cards to mailing piece using fusion glue. Stuff envelopes with mailing and letter (Foundation for the Retarded). Postage $1,560.00 Postage for 1250 pieces Production Services Subtotal: $ 4,440.00 32 24v WSJ Mark Weiss/Britt Wilson City of La Quinta KINER / Gao''DSELL A D V E R:T HE'S I N G r Shop/Dine 2001 Program Date 04/23/00 Number COLO-10542 Revision Original AE/Team S K Due Date: 11111110100 Name/Title: "Shop/Dine La Quinta 2001- Card Program AE: Scott M. IGner Desc/Specs: Update design & create a Shop/Dine La Quinta card for discount shopping & dining in La Quinta. This credit card size Shop/Dine La Ouinta Card will be 211. We will also create a trifold, card stock, direct mail piece in which the card will be attached to using fusion glue. The size is 8.5 X 11; 211, score and folds to 3 518 X 8.5 Description Est. Hours Estimate: Subtotal 7 706' Sales Tax: TOTAL Total Estimated Hours: 50.50 Approvals: Client Date: $ 10,021.08 $ 571.37 $ 10,592.45 24C 33 037 Mir , KINER / G0-,)- SELL A D V E R yT I'' S I N G Shop/Dune 2001 PR Mark Weiss/Britt Wilson Date 04/23/00 City of La Quinta Number COLD-10543 78-495 Cade Tampico Revision Original La Duinta, CA 92253 AE/Team SK Due Date: 11/15/00 Name/Title: Shop/Dine PR AE: Scott M. IGner Desc/Specs: Creating and distributing Shop/Dine La Quints 2001 press release. Description Est. Hours Estimate Account Services 1.00 Project coordination - retainer Account Services Subtotal: Public Relations 4.00 Write and distribute Shop✓Dine La Quinta 2001 PR. Public Relations/Publicity Subtotal: TOTAL $ 0.00 Total Estimated Hours: 5.00 This estimate represents a good4aith estimate of the job's actual costs. The final cost is based on client revisions on approved work that is ordered. Every K/G estimate may vary by +/- f 0%. Approvals: Client Date: 34 038 K I N E R / G0.09' SELL A D V E R.;Ir .1w S I N G "' Shop/Dine LQ Print Media Mark Weiss/Britt Wilson Date 04/23/00 City of La Quinta Number COLO-10549 Revision Original AE/Team g K Due Date: 11111011100 Name/Title: Shop/Dine La Quinta 2001 Print Media A E : Scott M. l0ner Desc/Specs: Place a 2X6 (spot color - TBD) in The Desert Sun and the new Post paper. Program begins in November and run through April 2001. Please nm in the Desert Sun on Mondays, Wednesdays, Fridays & Saturdays (Local & Living sections only). Total Gross budget is $6000. Description Est. Hours Estimate: Account Services 2.00 Project coordination - retainer Media Buying 2.00 $ 6,000.00 TOTAL $ 6,000.00 Total Estimated Hours: 4.00 Approvals: Client Date: 35 . 039 KI1NER D ELL A D V E R::-'f`TS I N G Shop/Dine 10 TV Media Mark Weiss/Britt Wilson Date 04/23/00 City of La Quinta Number COLD-10550 Revision Original AE/Team S K Due Date: 11 /01100 Name/Title: 'Shop/Dine La Cuinta 2001- TV Media A E : Scott M. Kiner Desc/Specs: Please place the broadcast orders in local television for the 'Shop/Dine La Quinta' television campaign. The budget for the campaign is $17,000. Exact schedule to be determined at a later date. Description Estimate: Account Services Project coordination - retainer Media Buying $17,000.00 TOTAL Approvals: Client Date: $ 17,000.00 240 36 040 ,�•fir.: K I N E R / GO.B$ SELL A D V E R6;�--T . VS I N G Shop/Dine LQ Radio Media Mark Weiss/Britt Wilson Date 04/23/00 City of La Duinta Number COLD-10551 Revision Original AE/Team SK Due Date: 111011100 Name/Title: 'Shop/Dine La Quinta 2001' Radio Media AE: Scott M. IGner Dose/Specs: Place $5200 worth of radio advertising to promote'ShopJDine La Quints 2001' beginning in November and extending through February, 2001. Exact schedule TBD. Description Est. Hours Estimate: Account Services 3.00 Project coordination - retainer Media Buying 3.00 $ 6,200.00 TOTAL $ 5,200.00 Total Estimated Hours: 6.00 Approvals: Client Date: 37 - 041 "Everyone Loves A Parade" (Community Image/Involvement) The following estimates are for design, creation, and coordination of a new City of La Quinta parade float for the coming season. COLQ-10511 Golf Cart Parade COLQ-10514 Tamale Festival Parade COLA-10517 Coachella Christmas Parade COLA-10513 Date Festival Parade 2001 $ 2,756.81 $ 1,326.06 $ 1,307.46 $ 1,386.06 Most of the costs associated with this program are the same as last year. Total Cost - $6,776.39 25.E 38 - 042 a a. KINER / GQVAV LL A D V E R:-T Y' S I N G Golf Cart Parade 2000 Mark Weiss Date 04/23/00 City of La Ouinta Number COLO-10511 78-495 Calle Tampico Revision Original La Ouinta, CA 92253 AE/Team - S K Due Date: 11/30/00 Name/Title: Golf Cart Parade Contact: Lea Goodsell Deac/Specs: Concept and create a float for the Golf Cart Parade which can also be adapted and used for subsequent parades. Description Est. Hours Estimate Fury Fee $ 90.00 Estimated cost of entry Account Services 2.00 Project coordination - retainer Account Services Subtotal: $ 90.00 Outside Service $1,200.00 Parts, materials, construction labor and cart delivery & pickup. Production Services Subtotal: $ 1,200.00 An Direction 15.00 $1,275.00' Design, construct and decorate the float. Includes a $200 decoration materials allowance. Creative Services Subtotal: $ 1,275.00 Subtotal $ 2,565.00 -7 751Y. Sales Tax: $191.81 TOTAL $ 2,756.81 Total Estimated Hours: 17.00 This estimate represents a good -faith estimate of the job's actual costs. The final cost is based on client revisions on approved work that is ordered. Every K/G estimate may vary by +/- 10%. Approvals: Client Date: �J 39 043 f K I N E R / GO�15SE'LL A D V E R;:1'.Y'S I N G =r Tamale Fest. Parade 2000 Mark Weiss Date 04/23/00 City of La Quinta Number COLO-10514 76495 Cabe Tampico Revision Original La Ouinta, CA 92253 AE/Team SK Due Date: 12/09/00 Name/Title: Tamale Festival Parade AE: Andrea Carter D e s c/Specs : Revise and refurbish the float for the Tamale Festival Parade. Have delivered to work site. Description Est. Hours Estimate Entry Fee $ 60.00 Estimated entry cost Account Services - 2.00 Project coordination - retainer Account Services Subtotal: $ 60.00 Outside Service $ 240.00' Deliver and pickup the float. Production Services Subtotal: $ 240.00 Art Direction 11.00 $ 935.00' Decorate and prepare the float for the parade. Creative Services Subtotal: $ 935.00 Subtotal $ 1,235.00 7.75% Sales Tax: $ 91.06 TOTAL $ 1,326.06 Total Estimated Hours: 13.00 This estimate represents a good -faith estimate of the job's actual costs. The final cost is based on client revisions on approved work that is ordered. Every K/G estimate may vary by +/- 10%. Approvals: Client Date: 4.53 40 044 K1NER / GOrO:DSELL A D V E Rs=T V' S I N G Coachella Parade 2000 Mark Weiss Date 04/23/00 City of to Quinta Number COLO-10517 78-495 Calls Tampico Revision Original La Quinta, CA 92253 AE/Team S K Due Date: 12/16/00 Name/Title: Coachella Christmas Parade Contact: Lea Goodsell Desc/Specs: Revise and refurbish the float for the Coachella Christmas Parade. Have delivered to work site. Description Est. Hours Estimate Entry Fee $ 60.00 Estimated cost of entry. Account Services 2.00 Project coordination - retainer Delivery $ 240.00 Deliver and pickup float. 4 Account Services Subtotal: $ 300.00 Art Direction 11.00 $ 935.00' Decorate and prepare float for the parade. Includes a $200 decorating materials allowance. Creative Services Subtotal: S 935.00 Subtotal $ 1,235.00 7.75% Sales Tax: $ 72-46 TOTAL $ 1,307.46 Total Estimated Hours: 13.00 This estimate represents a good -faith estimate of the job's actual costs. The final cost is based on client revisions on approved work that is ordered. Every K/G estimate may vary by +/- 10%. Approvals: Client Date: 25.f 41 045 Mark Weiss City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Name/Title: Contact: Desc/Specs: lie KIrNER / GOB '+ SELL A D V E R,7-T .Y S I N G Date Fest. Parade 2001 Date 04/23/00 Number COLO-10513 Revision Original AE/Team S K Due Date: 02/19/01 Date Festival Parade Lea Goodsell Concept and create a float for the Date Festival Parade which alludes to the Arabian theme. Description Est. Hours Estimate Entry Fee $120.00 Estimated cost of entry. Account Services 3.00 Project coordination - retainer Account Services Subtotal: $ 120.00 Outside Service $ 240.00' Cost to deliver and pickup float Production Services Subtotal: $ 240.00 Art Direction 11.00 $ 935.00' Decorate float for the parade. includes a $200 materials allowance. Creative Services Subtotal: $ 935.00 Subtotal $ 1,295.00 7.75% Sales Tax. $91.06 TOTAL $ 1,386.06 Total Estimated Hours: 14.00 This estimate represents a good -faith estimate of the job's actual costs. The final cost is based on client revisions on approved work that is ordered. Every K/G estimate may vary by +/- 10%. Approvals: Client Date: 25 42 046 Live La Quinta 2001 Marketing The following are Live La Quinta marketing estimates for Fiscal Year 2000-2001. COLA-1.0535 Live La Quinta 2001 $ 6,000.00 COLQ-10537 Live La Quinta Tv Production $1,422.30 COLQ-10538 Live La Quinta Radio Production $ 484.88 COLQ-10539 Live La Quinta NSP Ad Design $ 928.80 COLQ-10540 Live La Quinta Entry Boxes $ 164.00 COLA-10541 Live La Quinta Grand Prize $1,000.00 COLA-10544 Live La Quinta PR $ The cost of this program is the same as last year - $10,000. We expect to increase the participation again this year from local developers. Total Cost - $9,999.98 2��; 43 047 KINER / G SELL A D V E r S I N G Live La Quinta 2001 Mark Weiss/Britt Wilson Date 04/23/00 City of La Quinta Number COLD-10535 Revision Original AE/Team S K Due Date: 02/19/01 Name/Title: Live La Quinta 2001 AE: Scott M. Kiner Dose/Specs: Coordinate and produce "Live La Quinta- promotion over the Bob Hope/Presidents Day/Date Festival 2001 weekend- This promotion will include: - Grand Prize vacation giveaway - - - Color full page(s) in the Desert Sun - TV/Radio ad support - Participation by La Quinta developers The 'Live. La Quinta' promotion will have a total price tag of approximately $20-30, 000. The city will co-op $10,000 of the total. Kiner/Goodsell participation will be 1/2 - applied to retainer and 1/2 paid for as a cost of the promotion. Description Est. Hours Estimate: Account Services 40.00 Project coordination. includes contacting and selling the promotion to area developers. Coordinating all invoicing of participating builders. Also includes vendor coordination. A total of 40 hours will be applied to retainer. Media Buying 3.00 $ 6,000.00 Gross cost of media purchased for the promotion. TOTAL S 6,000.00 Total Estimated Hours: 43.00 Approvals: Client Date: Z:IJ KINER / G SELL ' A D V E R.OfifS I N G Live LQ 2001 TV Spot Mark Weiss/Britt Wilson Date - 04/23/00 City of La Quinta Number COLO-10537 Revision Original AE/Team S K Due Date: 02/14/01 Name/Title: 'Live La Quinta 2001' TV Production AE: Scott M. IGner Desc/Specs: Write and produce TV spot for'Lnre La Quints 2001'. - Description Est. Hours Estimate Account Services 2.00 Project coordination - retainer Account Services Subtotal: Outside Service $1,320.00' FVF Productions - Includes scripting, voice talent, production supervision, editing bay rental and dubs. Production Services Subtotal: $ 1,320.00 Subtotal $ 1,320.00 '7.75% Sales Tax: $10230 TOTAL $ 1,422.30 Total Estimated Hours: 2.00 This estimate represents a goodfaith estimate of the job's actual costs. The final cost is based on client revisions on approved work that is ordered. Every K/G estimate may vary by +/- 10%. Approvals: Client Date: 258 049 45 KINER / G SELL _ A D V E jfS I N G Live LQ 2001 Radio Spot Mark Weiss/Britt Wilson Date 04/23/00 City of La Quinta Number - COLO-10538 Revision Original AE/Team 8K Due Date: 02/14/01 Name/Title: 'Live La Quints 2001' Radio A E : Scott M.10ner Desc/Specs: Please write and produce'Live La Quinta 2001' 60-second radio spot. Description Est. Hours Estimate Account Services 1.00 Project coordination - retainer Account Services Subtotal: Outside Service $ 450.00' FVF Productions - Includes scripting, talent fees, studio editing, dubs and production studio rental. Production Services Subtotal: $ 450.00 Subtotal $ 450.00, '7.75% Sales Tax: $ 34.88 TOTAL $ 484.88 Total Estimated Hours: 1.00 This estimate represents a good -faith estimate of the job's actual costs. The final cost is based on client revisions on approved work that is ordered. Every K/G estimate may vary by +/- 10%. Approvals: Client Date: K1NER / G SELL A D V E Wof S I N G Live LQ 2001 DS Ad Design Mark Weiss/Britt Wilson Date 04/23/00 City of La Quints Number _ COLD-10539 78-495 Calls Tampico Revision- Original La Quints, CA 92253 AE/Team SK Due Date: 02/14/01 Name/Title: 'Lure La Quinta 2001Full Page Nsp Ad AE: Scott M. Kiner Dose/Specs: Create & Design a 4/color ad for the Live La Quints Campaign in the Desert Sun. Scott will provide more information. We need to obtain ads from participating developers and place within the full page with La Quinta new home guide (map), city seal & header, etc. Developers to provide completed full color ads. Description Est. Hours Estimate Account Services 6.00 - Pmject coordination, including copywriting - retainer Account Services Subtotal: Zip Disk $12.00' Production Services Subtotal: $ 12.00 Graphic Design 10.00 $ 860.00' Creative Services Subtotal: $ 850.00 $ 862.00 Subtotal 7.75961 Sales Tax: $66 80 TOTAL $ 928.80 Total Estimated Hours: 16.00 This estimate represents a good -faith estimate of the job's actual costs. The final cost is based on client revisions on approved work that is ordered. Every K/G estimate may vary by +/- 10%. Approvals: Client Date: 260 47 051 i 1 ! KINER / GO AIrSELL A D V E 9017.FS I N G Live LQ 2001 Entry Boxes Mark Wei%VBd t Wilson Date 04/23/00 City of La Quinta Number COLO-10540 78-495 Cabe Tampico Revision _ Original La Quinta, CA 92253 AE/Team - S K Due Date: 02/14/00 Name/Title: 'Live La Quinta 2001' Entries/Entry Boxes - AE: Scott M. Kiner Desc/Specs: Create'Live La Quinta 2001 entries and entry boxes. Description Est. Hours Estimate Account Services 2.00 Project coordination - retainer Account Services Subtotal: Outside Service $ 5520 Produce entries A entry box Bum CD or Zip Disk $12.00 - Production Services Subtotal: $ 67.20 Art Direction 1.00 $ 85.00' Design entries and create entry boxes Creative Services Subtotal: $ 85.00 Subtotal $ 152.20 7 75% Sales Tax: $11.80 TOTAL $ 164.00 Total Estimated Hours: 3.00 This estimate represents a good -faith estimate of the job's actual costs. The final cost is based on client revisions on approved work that is ordered. Every K/G estimate may vary by +/- 10% Approvals: Client Date: 48 052 KINER / G SELL A D V E 90Ff S I N G r Live LQ 2001 Grand Prize Mark WeiswBd t Wilson Date 04/23/00 City of La Ouinta Number COLD-10541 - 78-495 Calls Tampico - Revision Original La Ouinta; CA 92253 AE/Team S K Due Date: 02/14/01 Name/Title: 'Live La Ouinta 2001' Grand Prize A E : Scott M. IGner Desc/Specs: Purchase Live La Ouinta 2001 Grand Prize vacation - $1000 value. Description - Est. Hours Estimate Account Services 2.00 Account Services Subtotal: Materials Purchased - $1 ,000.00 Purchase Grand Prize vacation Production Services Subtotal: $ .1,000.00 TOTAL $ 1,000.00 Total Estimated Hours: 2.00 This estimate represents a good -faith estimate of the job's actual costs. The final cost is based on client revisions on approved work that is ordered. Every K/G estimate may vary by +/- 10% Approvals: Client Date: 49 053 KINER / G SELL A D V E S I N G "Live LQ 2001 " PR Mark WekwBritt Wilson Date 04/23/00 City of La Quinta Number - - -COLD-10544 78.495 Calls Tampico Revision _ Original La Quinta, CA 92253 AE/Team 8K Due Date: 02/14/01 Name/Title: 'Live La Quinta 2001" PR AE: Scott M. IGner - Dose/Specs: Creating and distributing NUve La Ouinta 2001press release. Description Est. Hours Estimate Account Services 1.00 Project coordination - retainer Account Services Subtotal: Public Relations 4.00 • Public Relations/Publicity Subtotal: TOTAL $ 0.00 Total Estimated Hours: 5.00 This estimate represents a good4aith estimate of the job's actual costs. The final cost is based on client revisions on approved work that is ordered. Every K/G estimate may vary by +/- 1 M Approvals: Client Date: 263 50 05, icsc Marketing The following estimates are ICSC marketing for Fiscal Year 2000-2001. COLA-10522 ICSC Las Vegas Conv. Program $ 3,211.11 COLQ-10565 ICSC Fall Event $ 1,077.50 Total Cost - $4,288.61 264 51 C.55 Mark Weiss City of La Quinta 78-495 Calle Tampico La Quwda, CA 92253 Name/Title: Contact: Desc/Specs: pi: KINER / G SELL A D V E S I N G - ICSC LV Conf. Program Ad Date 04/23/00 Number COLD-10522 Revision Original AE/Team S K Due Date: 02/28/01 ICSC Las Vegas Conv. Program Lea Goodsell Design & create a print ad Description Est. Hours Estimate Media Buying 2.00 $ 3,000.00 Cast of ad in the program -ESTIMATED. The ad size has not been determined at this time. This figure is for estimating purposes only. Media Placement Subtotal: $ 3,000.00 Account Services 2.00 Pmjo& coord/nation. Includes researching publication costs, mechanical requirements and due dates. Delivery $16.00 Account Services Subtotal: $ 15.00 Zip Disk $12.00' Production Services Subtotal: S 12.00 Graphic Design 2.00 $170.00' Modify wdsting economic development ad to ICSC program. Prep nes for publication. Creative Services Subtotal: $ 170.00 Subtotal $ 3,197.00 7 75% Sales Tax: S 14.11 TOTAL $ 3,211.11 Total Estimated Hours: 6.00 This estimate represents a good -faith estimate of the job's actual costs. The final cost is based on client revisions on approved work that is ordered. Every K/G estimate may vary by +/- 10%. Approvals: Client Date: 2�U 52 G 5 f KINER / GQMICSELL A D V E 60T.Or S I N G Fall ICSC Promo ,. Mark Weiss/Britt Wilson Date — 04/23/00 City of La Duinta Number COLD-10565 Revision Original AE/Team - LG - Due Date: 10/15/00 Name/Title: Create ICSC Event (October -PS Convention Center) ' AE: Scott M. IGner Desc/Specs: Sponsor/Create an event in association with the Fail ICSC convention at the palm Springs Convention Center. If nothing else, improve upon the Beer & Wine Garden -sponsorship presence. Estimate Description Est. Hours Account Services 10.00 Project coordination - retainer Outside Service $1,000.00 - Project costs - estimated Subtotal $ 1,000.00 7.75% Sales Tax: $77.50 TOTAL $ 1,077.50 Total Estimated Hours: 10.00 This estimate represents a good -faith estimate of the job's actual costs. The final cost Is based on client revisions on approved work that is ordered. Every K/G estimate may vary by +/- 10%. Approvals: Client Date: 6U 53 CY 57 Miscellaneous Marketing Projects COLA-10490 LQ 8 Theaters Grand Opening COLA-10493 Civic Center Park Grand Opening COLA-10524 Create Gamby Program COLQ-10561 Misc. Collateral Materials COLA-10567 Site Location Marketing COLA-10568 Event Street Decorations Total Cost - $41,231.58 $ 4,565.71 $13,830.51 $ 2,483.64 $10,775.00 $ 3,000.00 $ 6,576.72 267 54 058 KI'NER / G A D V E W Mark Weiss City of La Quinta A -E LL S 1 N G Theatres Grand Opening Date 04/23/00 Number COLO-10490 Revision Original AE/Team SK Due Date: - 08/15/00 Name/Title: LQ 8 Theatre Grand Opening AE: Scott M. IClner Desc/Specs: Create a citywide promotion to welcome the new Theatre - can be coordinated with restaurants to create a Dinner and a Movie theme. Collateral materials include counter cards and ads in the Gem and other local media Description Est. Hours Estimate Account Services 30.00 _ Project Coordination to be covered by retainer. Art Direction 6.00 $ 510.00' Design counter cards for La Quinta businesses Advertising cost 1.00 $ 3,680.00 Advertising to drive attendees to the event Tip Disk $12.00' Public Relations 5.00 • PR to be covered by retainer. Printing $ 300.00' Print counter cards for La Quinta businesses. Subtotal $ 4,502.00 '7.75% Sales Tax. $ 63.71 TOTAL $ 4,565.71 Total Estimated Hours: 42.00 This estimate represents a good -faith estimate of the job's actual costs. The final cost is based on client revisions on approved work that is ordered. Every K/G estimate may vary by +/- 10%. Approvals: Client Date: �?68 55 059 KINER / Gae SELL A D V E &o- S I N G Civic Center Park Opening Mark Weiss Date 04/23/00 City of La Quinta Number COLO-10493 7&495 Calle Tampico Revision Original La Quinta, CA 92253 AE/Team 8 K Due Date: 04/01101 Name/Title: Grand Opening Festivities for Civic Center Park _ Contact: Andrea Carter - Desc/Specs: Coordinate grand opening festivities for Civic Center Park, including live entertainment (popular, and recognizable local musicians, magicians, etc.), food vendors (preferably local restaurants that can offer 'samples' of their cuisine), tethered hot air balloon rides, etc. Brainstorm ways to showcase the best features of the park (perhaps a cycling nice, scavenger hunt around the park, etc.), Description Est. Hours Estimate Advertising cost - $10,000.00 Costs to advertise event. Includes the cost of producing the ads/ mailings for the advertising. Media Placement Subtotal: $ 10,000.00 Account Services 30.00 Assist with event coordination. ►GnedGoodsell hours are estimated based on 'assisting' the city in coordinating the festival. If Kiner/ Goodsell is the sole coordinating entity, our hours would be closer to 100. Project coordination - retainer. Account Services Subtotal: Public Relations 5.00 PR covered by retainer. Public Relations/Publicity Subtotal: Outside Service Costs associated with the event (entertainment, waste management, et-) This is a ROUGH ESTIMATE A detailed estimate will be available once the scope of the project and the role of Kiner/Goodsell is clearly defined. Printing Print promotional poster for event Production Services Subtotal: Art Direction 3.00 Design promotional poster for the event Any print ads or mailing piece designs will come out of the advertising costs. Creative Services Subtotal: 56 $ 3,000.00' $ 300.00 $ 3,300.00 $ 255.00' $ 255.00 4,6,9 060 . 140� KINER / A D V E E SELL S 1 N G Civic Center Park Opening Mark Weiss . Date 04/23/00 City of La Ouinta Number COLO.10493 78-495 Calls Tampico Revision Original La Quints, CA 92253 AE/Team 8 K Due Date: 04/01/01 Name/Title: Grand Opening Festivities for Civic Center Park _ Contact: Andrea Carter Desc/Specs: Coordinate grand opening festivities for Civic Center Park, including live entertainment (popular and recognizable local musicians, magicians, etc.), food vendors (preferably local restaurants that can offer 'samples' of their cuisine), tethered hot air balloon rides, etc. Brainstorm ways to showcase the beat features of the park (perhaps a cycling race, scavenger hunt around the park, etc.). Description Est. Hours Estimate Subtotal $ 13,555.00 7.75% Sales Tax: $ 27a51 TOTAL $ 13,830.51 Total Estimated Hours: 38.00 This estimate represents a good -faith estimate of the job's actual costs. The final cost is based on client revisions on approved work that is ordered. Every K/G estimate may vary by +/- 101%. -_ Approvals: Client Date: 2�u 57 061 KINER / GO-OtDSELL A D V E RyT PS I N G ry' Keep LQ Clean Program Mark Weiss Date 04/23/00 City of La Quints Number COLO-10524 78-495 Cabe Tampico Revision Original La Quinta, CA 92253 AE/Team S K Due Date: 08/31 /00 Name/Title: Create Gamby Program A E : Scott M. iGner Desc/Specs: Create a Keep La Duinta Clean program with stickers, coloring sheets, eta for Gamby to distribute and to use as incentives. Create an essay contest to be administered through the schools and rewarded with savings bonds from VIB at a City Council meeting. Description Est. Hours Estimate Account Services 30.00 Project coordination, includes contacting the Desert Sands Unified School District and coordinating the essay contest, and working with a local bank (VIB, e.g.). Also, coordinate printing/acquisidon of materials for the program. Account Services Subtotal: Outside Service $ 1,200.00 Create/acquire Gamby materials. This is a ROUGH ESTIMATE. Production Services Subtotal: $ 1,200.00 Copywriting 4.00 $ 340.00' Write Gamby materials Art Direction 9.00 $ 765.00' Design Gamby materials Creative Services Subtotal: $ 1,105.00 Subtotal $ 2,305.00 7.75% Sales Tax: $ 178.64 TOTAL $ 2,483.64 Total Estimated Hours: 43.00 Jobs involving printing include a contingency for press run overages. This estimate represents a good -faith estimate of the job's actual costs. The final cost is based on client revisions on approved work that is ordered. Every K/G estimate may vary by +/- 10%. Approvals: Z % j 58 Ct 62 KINER / GO:.i 4 SELL A D V E R-T YS I N G Misc. Collateral Jobs Mark Weissaritt Wilson Date 04/23/00 City of La Quinta Number COLD-10561 Revision Original AE/Team LG Due Date: 05/23/01 Name/Title: Misc. Collateral Materials AE: Scott M. ICiner Desc/Specs: Design, update, create & produce miscellaneous collateral materials. Description Est. Hours Estimate: Account Services 6.00 Project coordination - retainer Art Direction 12.00 $ 1,000.00. Miscellaneous design Printing $ 9,000.00. Various printing Subtotal $ 10,000.00 7.75% Sales Tax: $ 77& p0 TOTAL $ 10,775.00 Total Estimated Hours: 18.00 Approvals: Client Date: 2l 59 063 s� KI"NER / GO«OrSELL A D V E &"'r toS I N G i' Site Locators Marketing Mario Weiss/Britt Wilson Date 04/23/00 City of La Quints Number COLO-10567 78-495 Calls Tampico Revision Original La Quinta, CA 92253 AE/Team S K Due Date: 11/30/00 Name/Title: Site Location Marketing AE: Scott M. Kiner Dose/Specs: Market/Promote the City of La Quinta to site locators in the film and photography industry. Work with the local CVB and IEEP to develop a defined marketing program that might include direct mail, trade advertising, etc. Description Est. Hours Estimate Advertising cost 4.00 $ 3,000.00 Misc. advertising/marketing costs Media Placement Subtotal: $ 3,000.00 Account Services 30.00 Project coordination - retainer Account Services Subtotal: TOTAL $ 3,000.00 Total Estimated Hours: 34.00 This estimate represents a good -faith estimate of the job's actual costs. The final cost is based on client revisions on approved work that is ordered. Every K/G estimate may vary by +/- 10%. Approvals: Client Date: 2 7 064 Mark Weiss/Britt Wilson City of La Quinta Name/Title: AE: Dose/Specs: KINER / Gp;OAELL A D V E EL. i V S I N G Decorative Street Banners Date 04/23/00 Number COLO-10568 Revision Original AE/Team LG Due Date: 11/15/00 Event Street Decorations Scott M. Kiner Purchase event street decorative banners. Installation to be performed by the City of La Quints. Available decorative ideas will be submitted to staff for consideration. Description Est. Hours Estimate: Account Services 10.00 Project coordination - retainer Delivery $ 60•00 Outside Service $ 6,048.00 - Pumchass banners and bracket mounting systems. This is a ROUGH ESTIMATE A detailed estimate will be provided once the sign locations have been determined. Subtotal $ 6,108.00 7 75% Sales Tax: $468. 72 TOTAL $ 6,576.72 Total Estimated Hours: 10.00 Approvals: Client Date: 61 r 06 Bob Hope Chrysler Classic Marketing The following estimates are Bob Hope Chrysler Classic marketing estimates for Fiscal Year 2000-2001. COLA-10548 BHCC Program Ad 2001 COLA-10566 Breakfast of Champions Total Cost - $5,185.38 $ 241.90 $ 4,943.48 25 62 069 KINER / GO-.6'1.eSELL A D V E R-"I` . Y' S I N G Breakfast of Champions Mark Weiss/Britt Wilson Date 04/23/00 City of La Ouinta Number COLD-10566 78.495 i alle Tampico Revision Original La Quirtta. CA 92253 AE/Tesm S K Due Date: 02/13/01 Name/Title: Host Breakfast of Champions AE: Scott M. IGner Desc/Specs: On Tuesday, February 13th host a breakfast, in conjunction with the La Quinta Chamber of Commerce, that recognizes the Defending Champion of the Bob Hope Chrysler Classic and past champions. The event would raise money for either the chamber or a worthwhile local organization (Jr. Golf, etc.) Description Est. Hours Estimate Advertising cost 3.00 $ 4,200.00 Purchase print and radio advertising targeting a 35-70 audience to attend this event. Media Placement Subtotal: $ 4,200.00 Account Services 15.00 Project coordination - retainer Account Services Subtotal: Printing $180.00 " Create 100 event posters Production Services Subtotal: $ 180.00 Art Direction 6.00 $ 510.00' Design newspaper ad & event poster Creative Services Subtotal: $ 510.00 Subtotal $ 4,690.00 7.75% Sales Tax: $ 53.48 TOTAL $ 4,943.48 Total Estimated Hours: 24.00 This estimate represents a good -faith estimate of the job's actual costs. The final cost is based on client revisions on approved work that is ordered. Every K/G estimate may vary by +/- 10%. Approvals: 27 Client Date: 63 067 KI'NER / GQ-G SELL A D V E 2 Mark Weiss/Britt Wilson City of La Quinta 2001 Bob Hope Ad Date 04/23/00 Number COLD-10548 Revision Original AE/Team g K Due Date: 11/15/00 Name/Title: 2001 Bob Hope Program Ad A E : Scott M. Igner Desc/Specs: Design 4-color, full page economic development ad. Vertical size - P X 10'. Line screen -150. 1/80 required on a bleed. Provide art on disk with color comp. Description Est. Hours Estimate: Account Services 2.00 Project coordination - retainer Art Direction 2.50 $ 212.50' Modify 4-color, economic development ad to fit the BHCC program. Zip Disk $12.00' Production Services Subtotal: $ 12.00 Subtotal $ 224.50 '7.75% Sales Tax: $17.40 TOTAL $ 241.90 Total Estimated Hours: 4.50 All estimates are plus or minus 10%. Work will commence upon receipt of signed estimate Approvals: Client Date: 27; i (16 R Kiner/Goodsell Annual Retainer COLA-10563 Annual Agency Retainer $40,800.00 Total Cost - $40,800.00 (480 hours @ $85/hour) 7 c, G6 9Irz KINER / GO:G. SELL A D V E R,:- V S I N G Kiner/Goodsell Retainer Mark Weiss/Britt Wilson Date 04/23/00 City of La Ouinta Number COLO-10563 Revision Original AE/Team S K Due Date: 06/30/01 Name/Title: Agency Retainer ($3400.00/Month) A E : Scott M. IGner Desc/Specs: Agency retainer to be $3,400 per month beginning July 1, 2000 and ending June 30, 2001. Kiner/Goodsell will provide the City of La Quints an average of 40'biliable hours' per month at a reduced agency hourly rate of $801our. Description Est. Hours Estimate: Account Services 480.00 $ 40,800.00 TOTAL $ 40,800.00 Total Estimated Hours: 480.00 Approvals: Client Date: 279 070 Ss� l May 11, 2000 Mr. Mark Weiss Assistant City Manager City of La Quinta P. O. Box 1504 La Quinta, CA 92253 Dear Mark, Thanks for joining K.C. and I for breakfast last week. As our new Director of Marketing, K.C. is in the process of developing the Resort's marketing strategy for our upcoming fiscal year. K.C. firmly believes that marketing the Resort is equally beneficial to the City of La Quinta. We follow our competition very closely. We have found, for example, that properties in Indian Wells have very comprehensive marketing strategies and supporting collateral materials, which have been jointly developed with the City of Indian Wells. As our City is in its program and budget development phase, I would like to suggest looking into the feasibility of the following: 1. Co-op marketing programs between the City and KSL Desert Resorts, Inc. I believe that it would be mutually beneficial to maximize marketing and advertising dollars. 2. A public -private sector marketing committee. Over the past several months "our' bed -tax revenues have shown outstanding increases over the same time last year (35% and 21% respectively). These figures have led the way in the entire Coachella Valley. We should use every means available to keep "us" at the forefront. Thank you for your attention. We would be pleased and willing to formally discuss these recommendations with you, Tom Genovese and members of the City Council. Let me know how you would like to proceed. Sincerely, Douglas A. Yavanian, Director Community Affairs cc: K.C. Kinsey 230 REPORT/INFORMATIONAL ITEM: INVESTMENT ADVISORY BOARD Meeting April 12, 2000 I CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 5:30 P.M. by Chairperson Osborne, followed by the Pledge of Allegiance. PRESENT: Board Members Irwin, Lewis, Moulin, Olander and Chairman Osborne ABSENT: Board Members Bulgrin and Mahfoud OTHERS PRESENT: John Falconer, Finance Director and Debbie DeRenard, Secretary II PUBLIC COMMENT - None III CONFIRMATION OF AGENDA - Confirmed IV CONSENT CALENDAR A. Approval of Minutes of Meeting on March 8, 2000 for the Investment Advisory Board. MOTION - It was moved by Board Members Irwin/Moulin to approve the Minutes of March 8, 2000. Motion carried unanimously. V BUSINESS SESSION A. Transmittal of Treasury Report for February 2000 In response to Board member Moulin, Mr. Falconer reviewed the cash balance with the Board and indicated that the balance could increase by three million by the end of the year. Chairman Osborne indicated that the cash balance has increased by twenty million since he has been a Board Member. 1 28.E Investment Advisory Board Minutes March 8, 2000 MOTION - It was moved by Board Members Irwin/Olander to review, receive and file the Treasurers Report for February 2000. Motion carried unanimously. B. Consideration of Fiscal Year 2000/01 Investment Policy The Board reviewed the attached Investment Policy (Attachment No. 1) and changes/additions/deletions are shown in amended form. MOTION - It was moved by Board Members Lewis/Moulin to continue the consideration of Fiscal year 2000/01 Investment Policy. Motion carried unanimously. C. Schedule change for June 14, 2000 Meeting Mr. Falconer advised that due to time constraints for submittal of the Investment Policy to the City Council and staff vacations it is necessary to reschedule the June meeting from June 14th, 2000 to June 7tf', 2000. MOTION - It was moved by Board Members Lewis/Olander to change the Investment Advisory Board meeting from June 14, 2000 to June 7, 2000. Motion carried unanimously. VI CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report - March 2000 Noted and Filed B. Pooled Money Investment Board Reports - January 2000 Noted and Filed VII BOARD MEMBER ITEMS - None 2 Investment Advisory Board Minutes VIII ADJOURNMENT March 8, 2000 MOTION - It was moved by Board Members Moulin/Lewis adjourn the meeting at 6:45 p.m.. Motion carried unanimously. Submitted by, Debbie DeRenard Secretary 3 28v 003 CITY OF LA QUINTA Investment Policy Table of Contents Section Togic Paae Executive Summary 2 1 General Purpose 5 II Investment Policy 5 III Scope 5 IV Objectives 6 ► Safety ► Liquidity ► Yield ► Diversified Portfolio V Prudence 7 VI Delegation of Authority 7 Vll Conflict of Interest 8 Vlll Authorized Financial Dealers and Institutions 8 ► Broker/Dealers ► Financial Institutions IX Authorized Investments and Limitations 10 Investment Pools 14 XI Safekeeping and Custody 14 XII Interest Earning Distribution Policy 15 XIII Internal Controls and Independent Auditors 15 XIV Benchmark 17 XV Reporting Standards 17 XVI Investment of Bond Proceeds 18 XVII Investment Advisory Board - City of La Quinta 18 XVIII Investment Policy Adoption 19 Appendices: A. Summary of Authorized Investments and Limitations 20 B. Municipal Code Ordinance 2.70 - Investment Advisory Board 21 C. Municipal Code Ordinance 3.08 - Investment of Moneys and Funds 22 D. Segregation of Major Investment Responsibilities 24 E. Listing of Approved Financial Institutions 25 F. Broker/Dealer Questionnaire and Certification 26 G. Investment Pool Questionnaire 27 H. Glossary 35 City of La Quinta Investment Policy Executive Summary The general purpose of this Investment Policy is to provide the rules and standards users must follow in investing funds of the City of La Quinta. It is the policy of the City of La Quinta to invest all public funds in a manner which will provide a diversified portfolio with maximum security while meeting daily cash flow demands and the highest investment return in conformity to all state and local statutes. This Policy applies to all cash and investments of the City of La Quinta, La Quinta Redevelopment Agency and the La Quinta Financing Authority, hereafter referred in this document as the "City". The primary objectives, in order of priority, of the City of La Quinta's investment activity shall be: Safety of principal is the foremost objective of the investment program. Investments of the City of La Quinta shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. The investment portfolio shall be designed with the objective of attaining a market rate of return or yield throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Within the constraints of safety, liquidity and yield, the City will endeavor to maintain a diversified portfolio by allocating assets between different types of investments within policy limitations. Investments shall be made with judgment and care - under circumstances then prevailing - which persons of prudence discretion, and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. Authority to manage the City of La Quinta's investment portfolio is derived from the City Ordinance. Management responsibility for the investment program is delegated to the City Treasurer, who shall establish and implement written procedures for the operation of the City's investment program consistent with the Investment Policy. The Treasurer shall establish and implement a system of internal controls to maintain the safety of the portfolio. In addition, the internal control system will also insure the 28,57 2 i. J timely preparation and accurate reporting of the portfolio financial information. As part of the annual audit of the City of La Quinta's financial statements the independent auditor reviews the adequacy of those controls and comments if weaknesses are found. Investment responsibilities carry added duties of insuring that investments are made without improper influence or the appearance to a reasonable person of questionable or improper influence. The City of La Quinta Investment Policy maintains a listing of financial institutions which are approved for investment purposes. All Broker/Dealers and financial institutions selected by the Treasurer to provide investment services will be approved by the City Manager subject to City Council approval. The Treasurer will be permitted to invest only in City approved investments up to the maximum allowable percentages and, where applicable, through the bid process requirements. Authorized investment vehicles and related maximum portfolio positions are listed in Appendix A - Summary of Authorized Investments and Limitations At least two bids will be required of investments in the authorized investment vehicles. Collateral ization will be required for Certificates of Deposits in excess of $100,000. Collateral will always be held by an independent third party from the institution that sells the Certificates of Deposit to the City. Evidence of compliance with State Collateralization policies must be supplied to the City and retained by the City Treasurer. The City of La Quinta Investment Policy shall require that each individual investment have a maximum maturity of two years unless specific approval is authorized by the City Council. In addition, the City's investment in the State Local Agency Investment Fund (LAIF) is allowable as long as the average maturity does not exceed two years, unless specific approval is authorized by the City Council. The City's investment in Money Market Mutual funds is allowable as long as the average maturity does not exceed 60 days. The City of La Quinta Investment Policy will use the six month U.S. Treasury Bill as a benchmark when measuring the performance of the investment portfolio. The Investment Policies shall be adopted by resolution of the La Quinta City Council on an annual basis, The Investment Policies will be adopted before the end of June of each year. This Executive Summary is an overall review of the City of La Quinta Investment Policies. Reading this summary does not constitute a complete review which can only 2 8 G be accomplished by reviewing all the pages. 3 o C'. � i City of La Quinta Statement of Investment Policy July 1, 2000 through June 30, 2001 Adopted by the City Council on The general purpose of this document is to provide the rules and standards users must follow in administering the City of La Quinta cash investments. It is the policy of the City of La Quinta to invest public funds in a manner which will provide a diversified portfolio with safety of principal as the primary objective while meeting daily cash flow demands with the highest investment return. In addition, the Investment Policy will conform to all State and local statutes governing the investment of public funds. III SCOPE This Investment Policy applies to all cash and investments of the City of La Quinta, City of La Quinta Redevelopment Agency and the City of La Quinta Financing Authority, hereafter referred in this document as the "City". These funds are reported in the City of La Quinta Comprehensive Annual financial Report (CAFR) and include: All funds within the following fund types: ► General ► Special Revenue ► Capital Projects ► Debt Service ► Internal Service ► Trust and Agency ► Any new fund types and fund(s) that may be created. 28 4 0 e, 7 IV OBJECTIVES The primary objective, in order of priority, of the City of La Quinta's investment activity shall be: 1. Safety Safety of principal is the foremost objective of the investment program. Investments of the City of La Quinta shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio .in accordance with the permitted investments. The objective will be to mitigate credit risk and interest rate risk. A. Credit Risk Credit Risk - is the risk of loss due to the failure of the security issuer or backer. Credit risk may be mitigated by: ► Limiting investments to the safest types of securities; ► Pre -qualifying the financial institutions, and broker/dealers, which the City of La Quinta will do business; and ► Diversifying the investment portfolio so that potential losses on individual securities will be minimized. ANNINFITUMMMMIM Interest Rate risk is the risk that the market value of securities in the portfolio will fall due to changes in general interest rates. Interest rate risk may be mitigated by: ► Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity; and ► By investing operating funds primarily in shorter -term securities. 2. Liquidity The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that sufficient liquid funds are available to meet anticipated demands. Furthermore since all possible cash demands cannot be anticipated the portfolio should be diversified and consist of securities with active secondary or resale markets. 28U 5 () ti' The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of least importance compared to the safety and liquidity objectives described above. The core of investments are limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall not be sold prior to maturity with the following exceptions: ► A declining credit security could be sold early to minimize loss of principal; ► Liquidity needs of the portfolio require that the security be sold. 4. Diversified Portfolio Within the constraints of safety, liquidity and yield, the City will endeavor to maintain a diversified portfolio by allocating assets between different types of investments within policy limitations. The City shall follow the Uniform Prudent Investor Act as adopted by the State of California in Probate Code Sections 16045 through 16054.. Section 16053 sets forth the terms of a prudent person which are as follows: Investments shall be made with judgment and care - under circumstances then prevailing - which persons of prudence, discretion, and intelligence excerise in the professional management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. Authority to manage the City of La Quinta's investment portfolio is derived from the City Ordinance. Management responsibility for the investment program is delegated to the City Treasurer, who shall establish written procedures for the operation of the investment program consistent with the Investment Policy. Procedures should include reference to safekeeping, wire transfer agreements, banking service contracts, and collateral/depository agreements. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage 283 in an investment transaction except as provided under the terms of this Investment Policy and the procedures established by the City Treasurer. The City Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. The City Manager or Assistant City Manager shall approve in writing all purchases and sales of investments prior to their execution by the City Treasurer. VII CONFLICT OF INTEREST Investment responsibilities carry added duties of insuring that investments are made without improper influence or the appearance of improper influence. Therefore, the City Manager, Assistant City Manager, and the City Treasurer shall adhere to the State of California Code of Economic Interest and to the following: ► The City Manager, Assistant City Manager, and the City Treasurer shall not personally or through a close relative maintain any accounts, interest, or private dealings with any firm with which the City places investments, with the exception of regular savings, checking and money market accounts, or other similar transactions that are offered on a non-negotiable basis to the general public. Such accounts shall be disclosed annually to the City Clerk in conjunction with annual disclosure statements of economic interest. ► All persons authorized to place or approve investments shall report to the City Clerk kinship relations with principal employees of firms with which the City places investments. The City of La Quinta Investment Policy maintains a listing of financial institutions which are approved for investment purposes. In addition a list will also be maintained of approved broker/dealers selected by credit worthiness, who maintain an office in the State of California. 1. Broker/Dealers who desire to become bidders for investment transactions must supply the City of La Quinta with the following: ► Current audited financial statements ► Proof of National Association of Security Dealers Certification ► Trading resolution ► Proof of California registration ► Resume of Financial broker 7 () i J ► Completion of the City of La Quinta Broker/Dealer questionnaire which contains a certification of having read the City of La Quinta Investment Policy The City Treasurer shall evaluate the documentation submitted by the broker/dealer and independently verify existing reports on file for any firm and individual conducting investment related business. The City Treasurer will also contact the following agencies during the verification process: ► National Association of Security Dealer's Public Disclosure Report File - 1-800-289-9999 ► State of California Department of Corporations 1-916-445-3062 All Broker/Dealers selected by the City Treasurer to provide investment services will be approved by the City Manager subject to City Council approval. The City Attorney will perform a legal review of the trading resolution/investment contract submitted by each Broker/Dealer. Each securities dealer shall provide monthly and quarterly reports filed pursuant to U.S. Treasury Department regulations. Each mutual fund shall provide a prospectus and statement of additional information. 2. Financial Institutions will be required to meet the following criteria in order to receive City funds for deposit or investment: A. Insurance - Public Funds shall be deposited only in financial institutions having accounts insured by the Federal Deposit Insurance Corporation (FDIC) B. Collateral - The amount of City of La Quinta deposits or investments not insured by the FDIC -shall be 1 10% collateralized by securities' or 150% mortgages' market values of that amount of invested funds plus unpaid interest earnings. C. Disclosure - Each financial institution maintaining invested funds in excess of the FDIC insured amount shall furnish the City a copy of the most recent Annual Call Report. The City shall not invest in excess of the FDIC insured amount in banking institutions which do not disclose to the city a current listing of securities pledged for collateral ization in public monies. 291. 8 Oil IX AUTHORIZED INVESTMENTS AND LIMITATIONS The City Treasurer will be permitted to invest in the investments summarized in the Appendix A. As provided in Sections 16429.1, 53601, 53601.1, and 53649 of the Government Code, the State of California limits the investment vehicles available to local agencies as summarized in the following paragraphs. Section 53601, as now amended, provides that unless Section 53601 specifies a limitation on an investment's maturity, no investments with maturities exceeding five years shall be made. The City of La Quinta Investment Policy has specified that no investment may exceed two years. State Treasurer's Local Agency Investment Fund (LAIF) - As authorized in Government Code Section 16429.1 and by LAIF procedures, local government agencies are each authorized to invest a maximum of $30 million per account in this investment program administered by the California State Treasurer. The City's investment in the State Local Agency Investment Fund (LAIF) is allowable as long as the average maturity of its investment portfolio does not exceed two years, unless specific approval is authorized by the City Council. The City of La Quinta has two accounts with LAIF. The City of La Quinta Investment Policy has a limitation of 35%-25% 20% 15% of the portfolio. U.S. Government and Related Issues - As authorized in Government Code Sections 53601 (a) through (n) as they pertain to surplus funds, this category includes a wide variety of government securities which include the following: • Local government bonds or other indebtedness and State bonds or other indebtedness. The City of La Quinta Investment Policy does not allow investments in local and state indebtedness • U.S. Treasury bills, notes and bonds directly issued and backed by the full faith and credit of the U.S. Government. The City of La Quinta Investment Policy limits investments in U.S. Treasury issues to 75% of the portfolio. • U.S. Government agencies issuing securities backed as to principal and interest by the full faith and credit of the U.S. Government. Government National Mortgage Association (GNMA) is such an agency. The City of La Quinta Investment Policy has a limitation of 75% of the portfolio with a single issuer limit of 25% of the portfolio. N 10144 • U.S. Government instrumentalities and agencies issuing securities not backed as to principal and interest by the full faith and credit of the U.S. Government. The Federal Home Loan Bank (FHLB), Federal Farm Credit Bank (FFCB), Federal Land Bank (FLB) and Federal Intermediate Credit Bank (FICB) are such issuers. The City of La Quinta Investment Policy has a limitation of 75% of the portfolio with a single issuer limit of 25% of the portfolio. • Federal government sponsored enterprises (GSEs) issuing securities not backed as to principal and interest by the full faith and credit of the U.S. Government. These GSEs include Federal National Mortgage Association (FNMA), Federal Home Loan Mortgage Corporation (FHMC) and Student Loan Marketing Association (SLMA) which are publicly owned. The City of La Quinta Investment Policy has a limitation of 75% of the portfolio with a single issuer limit of 25% of the portfolio. Bankers' Acceptances - As authorized in Government Code Section 53601 (f), 40% of the portfolio may be invested in Bankers' Acceptances, although no more than 30% of the portfolio may be invested in Bankers' Acceptances with any one commercial bank. Additionally, the maturity period cannot exceed 270 days; however, Bankers' Acceptances are seldom marketed with maturities in excess of 180 days. The City of La Quinta Investment Policy does not allow investment in Bankers' Acceptances. Commercial Paper - As authorized in Government Code Section 53601(g), 15% of the portfolio may be invested in commercial paper of the highest rating (A-1 or P-1) as rated by Moody's or Standard and Poor's, with maturities not to exceed 180 days. This percentage may be increased to 30% if the dollar weighted average maturity does not exceed 31 days. The City of La Quinta Investment Policy only allows investments in commercial paper to 30% of the portfolio with a maximum maturity of 30-60-or 90 days per issue. There are a number of other qualifications regarding investments in commercial paper based on the financial strength of the corporation and the size of the investment. The City of La Quinta Investment Policy also limits Commercial Paper to no more than $+ 2 million dollars in any one entity at any time for no more than W 90 days. Negotiable Certificates of Deposit - As authorized in Government Code Section 53601(h), 30% of the portfolio may be invested in negotiable certificates of deposit issued by commercial banks and savings and loan associations. The City of La Quinta Investment Policy does not allow investment in Negotiable Certificates of Deposit. 10 293 Oi3 Repurchase and Reverse Repurchase Agreements - As authorized in Government Code Section 53601(i), these investment vehicles are agreements between the local agency and seller for the purchase of government securities to be resold at a specific date and for a specific amount. Repurchase agreements are generally used for short term investments varying from one day to two weeks. There is no legal limitation on the amount of the repurchase agreement. However, the maturity period cannot exceed one year. The market value of securities underlying a repurchase agreement shall a at least 102% of the funds invested and shall be valued at least quarterly. The City of La Quinta Investment Policy does not allow investment in Repurchase Agreements. The term "reverse repurchase agreement" means the sale of securities by the local agency pursuant to an agreement by which the local agency will repurchase such securities on or before a specific date and for a specific amount. As provided in Government Code Section 53635, reverse repurchase agreements require the prior approval of the City Council. The City of La Quinta Investment Policy does not allow investment in Reverse Repurchase Agreements. Corporate Notes - As authorized in Government Code Section 53601 (j), local agencies may invest in corporate notes for a maximum period of five years in an amount not to exceed 30% of the agency's portfolio. The notes must be issued by corporations organized and operating in the United States or by depository institutions licensed by the United States or any other state and operating in the United States. The City of La Quinta Investment Policy does not allow investment in corporate notes. Diversified Management Companies - As authorized in Government Code Section 53601 (k), local agencies are authorized to invest in shares of beneficial interest issued by diversified management companies (mutual funds) in an amount not to exceed 20% of the agency's portfolio. There are a number of other qualifications and restrictions regarding allowable investments in corporate notes and shares of beneficial interest issued by mutual funds which include (1) attaining the highest ranking or the highest letter and numerical rating provided by not less than two of the three largest nationally recognized rating services, or (2) having an investment advisor registered with the Securities and Exchange Commission with not less than five years' experience investing in the securities and obligations and with assets under management in excess of five hundred million dollars ($500,000,000). The City of La Quinta Investment Policy only allows investments in mutual funds that are money market funds maintaining a par value of $1 per share that invests in direct issues of the U. S. Treasury and/or US Agency Securities with an average maturity of their portfolio not exceeding 60/90 days and the City limits such investments to 20% of the portfolio. 39p, 11 Mortgage -Backed Securities - As authorized in Government code Section 53601(n), local agencies may invest in mortgage -backed securities such as mortgage pass -through securities and collateralized mortgage obligations for a maximum period of five years in an amount not to exceed 20% of the agency's portfolio. Securities eligible for investment shall have a "A" or higher rating. The City of La Quinta Investment Policy does not allow investment in Mortgage - Backed Securities. Financial Futures and Financial Option Contracts - As authorized in Government Code Section 53601.1, local agencies may invest in financial futures or option contracts in any of the above investment categories subject -to the same overall portfolio limitations. The City of La Quinta Investment Policy does not allow investments in financial futures and financial option contracts. Certificates of Deposit- As authorized in Government Code Section 53649, Certificates of Deposit are fixed term investments which are required to be collateralized from 110% to 150% depending on the specific security pledged as collateral in accordance with Government Code Section 53652. There are no portfolio limits on the amount or maturity for this investment vehicle. Collateral ization will be required for Certificates of Deposits in excess of the FDIC insured amount. The type of collateral is limited to City authorized investments. Collateral will always be held by an independent third party from the institution that sells the Certificates of Deposit to the City. Evidence of compliance with State Collateral ization policies must be supplied to the City and retained by the City Treasurer as follows: 1. Certificates of Deposits Insured by the FDIC. The City Treasurer may waive collateral ization of a deposit that is federally insured. 2. Certificates of Deposit in excess of FDIC Limits. The amount not federally insured shall be 110% collateralized by securities or 150% mortgages market value of that amount of invested funds plus unpaid interest earnings. The City of La Quinta Investment Policy limits the percentage of Certificates of Deposit to 60% of the portfolio. Sweep Accounts - As authorized by the City Council, a U.S. Treasury Money Market Sweep Account with a $50,000 target balance may be maintained in conjunction with the checking account. . 12 01' 15) Derivatives - The City of La Quinta Investment Policy does not allow investment in derivatives. There are three (3) types of investment pools: 1) state -run pools, 2) pools that are operated by a political subdivision where allowed by law and the political subdivision is the trustee i.e. County Pool; and 3) pools that are operated for profit by third parties. The City of La Quinta Investment Policy has authorized investment with the State of California's Treasurers Office Local Agency Investment Fund commonly referred to as LAIF. LAIF was organized in 1977 through State Legislation Section 16429.1, 2 and 3. Each LAIF account is restricted to a maximum investable limit of $30 million. In addition, LAIF will provide quarterly market value information to the City of La Quinta. On an annual basis the City Treasurer will submit the Investment Pool Questionnaire to LAIF. Also, prior to opening any new Investment Pool account, which would require City Council approval, the City Treasurer will require the completion of the Investment Pool Questionnaire. The City does not allow investments with any other Investment Pool - County Pools or Third Party Pools. 1 ' l • 0 All security transactions of the City of La Quinta Investment Policy shall be conducted on a delivery - versus - payment (DVP) basis. Securities will be held by a third party custodian designated by the City Treasurer and evidenced by safekeeping receipts. Deposits and withdrawals of money market mutual funds and LAIF shall be made directly to the entity and not to an investment advisor, broker or dealer.. Money market mutual funds and LAIF shall also operate on a DVP basis to be considered for investment. Interest earnings is generated from pooled investments and specific investments. 1. pooled Investments - It is the general policy of the City to pool all available operating cash of the City of La Quinta, La Quinta Redevelopment Agency and La Quinta Financing Authority and allocate interest earnings, in the following order, as follows: 290 13 , ^ 010 A. Payment to the General Fund of an amount equal to the total annual bank service charges as incurred by the general fund for all operating funds as included in the annual operating budget. B. Payment to the General Fund of a management fee equal to 5% of the annual pooled cash fund investment earnings. C. Payment to each fund of an amount based on the average computerized daily cash balance included in the common portfolio for the earning period. 2. Specific Investments - Specific investments purchased by a fund shall incur all earnings and expenses to that particular fund. The City Treasurer shall establish a system of internal controls to accomplish the following objectives: ► Safeguard assets; ► The orderly and efficient conduct of its business, including adherence to management policies; ► Prevention or detection of errors and fraud; ► The accuracy and completeness of accounting records; and, ► Timely preparation of reliable financial information. While no internal control system, however elaborate, can guarantee absolute assurance that the City's assets are safeguarded, it is the intent of the City's internal control to provide a reasonable assurance that management of the investment function meets the City's objectives. The internal controls shall address the following: a. Control of collusion. Collusion is a situation where two or more employees are working in conjunction to defraud their employer. b. Separation of transaction authority from accounting and record keeping. By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved. 297 1417 C. Custodial safekeeping. Securities purchased from any bank or dealer including appropriate collateral (as defined by State Law) shall be placed with an independent third party for custodial safekeeping. d. Avoidance of physical delivery securities. Book entry securities are much easier to transfer and account for since actual delivery of a document never takes place. Delivered securities must be properly safeguarded against loss or destruction. The potential for fraud and loss increases with physically delivered securities. e. Clear delegation of authority to subordinate staff members. Subordinate staff members must have a clear understanding of their authority and responsibilities to avoid improper actions. Clear delegation of authority also preserves the internal control structure that is contingent on the various staff positions and their respective responsibilities as outlined in the Segregation of Major Investment Responsibilities appendices. f. Written confirmation or telephone transactions for investments and wire transfers. Due to the potential for error and improprieties arising from telephone transactions, all telephone transactions shall be supported by written communications and approved by the appropriate person. Written communications may be via fax if on letterhead and the safekeeping institution has a list of authorized signatures. Fax correspondence must be supported by' evidence of verbal or written follow-up. g. Development of a wire transfer agreement with the City's bank and third arty custodian. This agreement should outline the various controls, security provisions, and delineate responsibilities of each party making and receiving wire transfers. The System of Internal Controls developed by the City, shall be reviewed annually. by the independent auditor in connection with the annual audit of the City of La Quinta's Financial Statements. The independent auditor's management letter comments pertaining to cash and investments, if any, shall be directed to the City Manager who will direct the City Treasurer to provide a written response to the independent auditor's letter. The management letter comments pertaining to cash and investment activities and the City Treasurer's response shall be provided to the City's Investment Advisory Board for their consideration. Following the completion of each annual audit, the independent auditor shall meet with the Investment Advisory Board and discuss the auditing procedures performed and the review of internal controls for cash and investment activities. 15 290 t O it 3 XIV BENCHMARK The investment portfolio shall be designed with the objective of obtaining a rate of return throughout budgetary and economic cycles commensurate with the investment risk constraints and the cash flow needs of the City. Return on investment is of least importance compared to safety and liquidity objectives. The City of La Quinta Investment Policy will use the six month U.S. Treasury Bill as a benchmark when measuring the performance of the investment portfolio. SB564 section 3 requires a quarterly report to the Legislative Body of Investment activities. The City of La Quinta Investment Advisory Board has elected to report the investment activities to the City Council on a monthly basis through the Treasurers Report. The City Treasurer shall submit a monthly Treasurers Report to the City Council and the Investment Advisory Board that includes all cash and investments under the authority of the Treasurer. The Treasurers Report shall summarize cash and investment activity and changes in balances and include the following: ► A certification by City Treasurer; ► A listing of Purchases and sales/maturities of investments; ► Cash and Investments categorized by authorized investments, except for LAW which will be provided quarterly and show yield and maturity; ► Comparison of month end actual holdings to Investment Policy limitations; ► Current year and prior year monthly history of cash and investments for trend analysis; ► Balance Sheet; ► Distribution of cash and investment balances by fund; ► A comparison of actual and surplus funds; ► A year to date historical cash flow analysis and projection for the next six months. The City's Investment Policy shall govern bond proceeds and bond reserve fund investments. California Code Section 5922 (d) governs the investment of bond 2 93 proceeds and reserve funds in accordance with bond indenture provisions which shall be structured in accordance with the City's Investment Policy. Ui 16 Arbitrage Requirement The US Tax Reform Act of 1986 requires the City to perform arbitrage calculations as required and return excess earnings to the US Treasury from investments of proceeds of bond issues sold after the effective date of this law. This arbitrage calculations may be contracted with an outside source to provide the necessary technical assistance to comply with this regulation. Investable funds subject to the 1986 Tax Reform Act will be kept segregated from other funds and records will be kept in a fashion to facilitate the calculations. The City's investment position relative to the new arbitrage restrictions is to continue pursuing the maximum yield on applicable investments while ensuring the safety of capital and liquidity. It is the City's position to continue maximization of yield and to rebate excess earnings, if necessary. The Investment Advisory Board (IAB) consists of seven members of the community that have been appointed by and report to the City Council. The IAB usually meets on a monthly basis, but at least quarterly to 1) review at least annually the City's Investment Policy and recommend appropriate changes; (2) review monthly Treasury Report and note compliance with the Investment Policy and adequacy of cash and investments for anticipated obligations; (3) receive and consider other reports provided by the City Treasurer; (4) meet with the independent auditor after completion of the annual audit of the City's financial statements, and receive and consider the auditor's comments on auditing procedures, internal controls and findings for cash and investment activities, and; (5) serve as a resource for the City Treasurer on matters such as proposed investments, internal controls, use or change of financial institutions, custodians, brokers and dealers. The appendices include City of La Quinta Ordinance 2.70 entitled Investment Advisory Board Provisions. On an annual basis, the Investment policies will be initially reviewed by the Investment Advisory Board and the City Treasurer. The Investment Advisory Board will forward the Investment policies, with any revisions, to the City Manager and City Attorney for their review and comment. A joint meeting will be held with the Investment Advisory Board, City Manager, City Attorney, and City Treasurer to review the Investment policies and comments, prior to submission to the City Council for their consideration. The Investment Policies shall be adopted by resolution of the City of La Quinta City Council on an annual basis. The Investment Policies will be adopted before the end of June of each year. 3�G Uwe 17 Appendix'A z Z 5 O g O �U 41 1 a R 2S c E 1° n UU to U U. U. C Q E O C too y Qa 35 Q c Sc L' C Cv W m E. C L t�E S' N N N N l+f N tp � s yy11 �a� c � � LL c LL C w $ S $ O N y 0 0 � 2 c 0 E E o � 0 a 0 0 ya 3 IO p p O a p O o p S IL pL tqi CL p O N p O �E 3 3 arc 3 arc c % g O cW N at 2 p $ h N to7 7 tD Y1 m �$ o tl C N LaY E`$ C W r x c �9 c_ U E, cc v c 1! -S WC m d LL vCp c "C a c a ) c E c W 1S T~ vyyy W W 01 d Y LL mmVm(cp a yp W J LL W4Op g c T _ Cp C O Z Z�--a o Y N Y p �:ccp Yd �°cac 7 y a� y U3icx We a m$ c C s6 N E E$�101}90LL0x W to aI bl LW a vi N vq Lt L- LL y0� N m m N !7 ♦ N r z W i W z W 9 O x H D 7 O W E W C 7 Y a W E qcq� C {Yp lh C W 0 01 11 �t dddlll LY a � 3 sl o W .� W r •m v, w c a �iOi �¢` "3 o I W Igi$co� d N m 7 c mp � � S �� S�t•�� cS w E rcm m o B��t yN 1p YC CC �Q O Vl C Y O O G W N C C D c v E�4�v� ioc c W $ 4) m LL cc� 5 «wo E m o c 7 W E$ 5 g Ho y� S oo a$ a'o C E� o wv�« f m c v vi 5$d aw tc'Sc4)i o 8 U 7 'o J W L L EN _j d c r O c 3 1 aup ` N N O 1A t0 W d c X n jt m LL V GrV L 18 Appendix B Chapter 2.70 INVESTMENT ADVISORY BOARD PROVISIONS Sections: 2.70.010 General Rules Regarding Appointment. 2.70.020 Board meetings. 2.70.030 Board functions. 2.70.010 General rules regarding appointment A. Except as set out below, see Chapter 2.06 for General Provisions. B. The Investment Advisory Board (the "board") is a standing board composed of seven (7) members from the public that are appointed by city council. La Quinta residency is preferred, but not a requirement for board members. Recruitment for members may be advertised outside of the city C. Background in the investment field and/or related experience is preferred. Background information will be required and potential candidates must agree to a background check and verification. D. On an annual basis, in conjunction with the Political Reform Act disclosure statutes, or at any time if a change in circumstances warrants, each board member will provide the City Council with a disclosure statement which identifies any matters that have a bearing on the appropriateness of that member's service on the board. Such matters may include, but are not limited to, changes in employment, changes in residence, or changes in clients. 2.70.020 Board meetings. The Board usually will meet monthly, but this schedule may be extended to quarterly meetings upon the concurrence of the Board and the City Council. The specific meeting dates will be determined by the Board Members and meetings may be called for on an as needed basis. 2.70.030 Board functions. A. The principal functions of the Board are: review at least annually the City's Investment Policy and recommend appropriate changes; (2) review monthly Treasury Report and note compliance with the Investment Policy and adequacy of cash and investments for anticipated obligations; (3) receive and consider other reports provided by the City Treasurer; (4) meet with the independent auditor after completion of the annual audit of the City's financial statements, and receive and consider the auditor's comments on auditing procedures, internal controls, and findings for cash and investment activities, and; (5) serve as a resource for the City Treasurer on matters such as proposed investments, internal controls, use or change of financial institutions, custodians, brokers and dealers. B. The Board will report to the City Council after each meeting either in person or through correspondence at a regular City Council meeting. 30^ 19 4 Appendix C Chapter 3.08 INVESTMENT OF MONEYS AND FUNDS Sections; 3.08.010 Investment of city moneys and deposit of securities. 3.08.020 Authorized investments. 3.08.030 Sales of securities. 3.08.040 City bonds. 3.08.050 Reports. 3.08.060 Deposits of securities. 3.08.070 Trust fund administration. 3.08.010 Investment of city moneys and deposit of securities. Pursuant to, and in accordance with, and to the extent allowed by, Sections 53607 and 53608 of the Government Code, the authority to invest and reinvest moneys of the city, to sell or exchange securities, and to deposit them and provide for their safekeeping, is delegated to the city treasurer. (Ord. 2 § 1 (part), 1982) 3.08.020 Authorized investments. Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is authorized to purchase, at their original sale or after they have been issued, securities which are permissible investments under any provision of state law relating to the investing of general city funds, including but not limited to Sections 53601 and 53635 of the Government Code, as said sections now read or may hereafter be amended, from moneys in his custody which are not required for the immediate necessities of the city and as he may deem wise and expedient, and to sell or exchange for other eligible securities and reinvest the proceeds of the securities so purchased. (Ord. 2 § 1 (part), 1982) 3.08.030 Sales of Securities. From time to time the city treasurer shall sell the securities in which city moneys have been invested pursuant to this chapter, so that the proceeds may, as appropriate, be applied to the purchase for which the original purchase money may have been designated or placed in the city treasury. (Ord. 2 § I (part), 3.08.040 City bonds. Bonds issued by the city and purchased pursuant to this chapter may be canceled either in satisfaction of sinking fund obligations or otherwise if proper and appropriate; provided, however, that the bonds may be held uncancelled and while so held may be resold. (Ord. 2 § 1 (part), 1982) 30, 20 3.08.050 Reports. The city treasurer shall make a monthly report to the city council of all investments made pursuant to the authority delegated in this chapter. (Ord. 2 § 1 (part), 1982) 3.08.060 Deposits of securities. Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is authorized to deposit for safekeeping, the securities in which city moneys have been invested pursuant to this chapter, in any institution or depository authorized by the terms of any state law, including but not limited to Section 53608 of the Government Code as it now reads or may hereafter be amended. In accordance with said section, the city treasurer shall take from the institution or depository a receipt for the securities so deposited and shall not be responsible for the securities delivered to and receipted for by the institution or depository until they are withdrawn therefrom by the city treasurer. (Ord. 2 § 1 (part), 1982 3.08.070 Trust fund administration. Any departmental trust fund established by the city council pursuant to Section 36523 of the Government Code shall be administered by the city treasurer in accordance with Section 36523 and 26524 of the Government code and any other applicable provisions of law. (Ord. 2 § 1 (part), 1982) 21 301 04 Appendix D SEGREGATION OF MAJOR INVESTMENT RESPONSIBILITIES Function Responsibilities Develop formal Investment Policy City Treasurer Recommend modifications to Investment Policy Investment Advisory Board Review formal Investment Policy and recommend City Manager and City Council action City Attorney Adopt formal Investment Policy City Council Review Financial Institutions & Select Investments City Treasurer Approve investments City Manager or Assistant City Manager Execute investment transactions City Treasurer Confirm wires, if applicable City Manager or Accounting Manager Record investment transactions in City's accounting records Accounting Manager Investment verification - match broker confirmation to City investment records Account Technician Reconcile investment records - to accounting records and bank statements - to Treasurers Report of investments Account Technician Security of investments at City Vault Security of investments Outside City Third Party Custodian Review internal control procedures External Auditor 3 0 ,, 22 Appendix E LISTING OF APPROVED FINANCIAL INSTITUTIONS 1. Banking Services - Wells Fargo Bank, Government Services, 9rrtarie Los Angeles, California 2. Custodian Services - Bank of New York, Los Angeles, California 3. Deferred Compensation - International City/County Management Association Retirement Corporation 4. Broker/Dealer Services - Merrill Lynch, Indian Wells, CA Morgan Stanley Dean Witter, San -Framers o Los Angeles, California Salomon Smith Barney, Newport Beach, CA 5. Government Pool - State of California Local Agency Investment Fund City of La Quinta Account La Quinta Redevelopment Agency 6. Bond Trustees - 1991 City Hall Revenue Bonds - US Bank 1991 RDA Project Area 1 - US Bank 1992 RDA Project Area 2 - US Bank 1994 RDA Project Area 1 - US Bank 1995 RDA Project Area 1 & 2 - US Bank Assessment Districts - US Bank No Changes to this listing may be made without City Council approval. 306 23 r 0 Appendix F BROKER/DEALER QUESTIONNAIRE AND CERTIFICATION 1. Name of Firm: 2. Address: 3. Telephone: (_) 4. Broker's Representative to the City (attach resume): Name: Title: Telephone: (_) 5. Manager/Partner-in-charge (attach resume): Name: Title: Telephone: 6. List all personnel who will be trading with or quoting securities to City employees (attach resume) Name: Title: Telephone: 7. Which of the above personnel have read the City's Investment Policy? 8. Which instruments are offered regularly by your local office? (Must equal 100%) % U.S. Treasuries % BA's % Commercial Paper % CD's % Mutual Funds % Agencies (specify): % Repos % Reverse Repos % CMO's % Derivatives % Stocks/Equities % Other (specify): 24 0 7 9. References -- Please identify your most directly comparable public sector clients in our geographical area. Entity Entity Contact Contact _ Telephone ( ) Telephone Client Since Client Since 10. Have any of your clients ever sustained a loss on a securities transaction arising from a misunderstanding or misrepresentation of the risk characteristics of the instrument? If so, explain. 11. Has your firm or your local office ever been subject to a regulatory or state/ federal agency investigation for alleged improper, fraudulent, disreputable or unfair activities related to the sale of securities? Have any of your employees been so investigated? If so, explain. 12. Has a client ever claimed in writing that yet were responsible for an investment loss? Yes No If yes, please provide action taken Has a client ever claimed in writing that your firm was responsible for an investment loss? Yes No If yes, please provide action taken 3�u 25 Do you have any current, or pending complaints that are unreported to the NASD? Yes No If yes, please provide action taken Does your firm have any current, or pending complaints that are unreported to the NASD? Yes No If yes, please provide action taken 13. Explain your clearing and safekeeping procedures, custody and delivery process. Who audits these fiduciary responsibilities? Latest Audit Report Date 14. How many and what percentage of your transactions failed. Last month? % $ Last year? % $ 15. Describe the method your firm would use to establish capital trading limits for the City of La Quinta. 16 Is your firm a member in the S.I.P.C. insurance program. Yes If yes, explain primary and excess coverage and carriers. 17. What portfolio information, if any, do you require from your clients? W. m 18. What reports and transaction confirmations or any other research publications will the City receive? 19. Does your firm offer investment training to your clients? Yes No 20. Does your firm have professional liability insurance. Yes No If yes, please provide the insurance carrier, limits and expiration date. 21. Please list your NASD Registration Number 22. Do you have any relatives who work at the City of La Quinta? Yes No If yes, Name and Department 23. Do you maintain an office in California. Yes No 24. Do you maintain an office in La Quinta or Riverside County? Yes No 25. Please enclose the following: • Latest audited financial statements. • Samples of reports, transaction confirmations and any other research/publications the City will receive. • Samples of research reports and/or publications that your firm regularly provides to clients. • Complete schedule of fees and charges for various transactions. 'CERTIFICATION' *CERTIFICATION* I hereby certify that I have personally read the Statement of Investment Policy of the City of La Quinta, and have implemented reasonable procedures and a system of controls designed to preclude imprudent investment activities arising out of transactions conducted between our firm and the City of La Quinta. All sales personnel will be routinely informed of the City's investment objectives, horizons, outlooks, strategies and risk constraints whenever we are so advised by the City. We pledge to exercise due diligence in informing the City of La Quinta of all foreseeable risks associated with financial transactions conducted with our firm. By signing this document the City of La Quinta is authorized to conduct any and all background checks. 27 3 Under penalties of perjury, the responses to this questionnaire are true and accurate to the best of my knowledge. Broker Representative Date Title Sales Manager and/or Managing Date Title Partner* 31. 1 28 V Appendix G INVESTMENT POOL QUESTIONNAIRE Note: This Investment Pool Questionnaire was developed by the Government Finance Officers Association (GFOA). Prior to entering a pool, the following questions and issues should be considered. SECURITIES Government pools may invest in a broader range of securities than your entity invests in. It is important that you are aware of, and are comfortable with, the securities the pool buys. 1. Does the pool provide a written statement of Investment Policy and objectives? 2. Does the statement contain: a. A description of eligible investment instruments? b. The credit standards for investments? c. The allowable maturity range of investments? d. The maximum allowable dollar weighted average portfolio maturity? e. The limits of portfolio concentration permitted for each type of security? f. The policy on reverse repurchase agreements, options, short sales and futures? 3. Are changes in the policies communicated to the pool participants? 4. Does the pool contain only the types of securities that are permitted by your Investment Policy? INTEREST Interest is not reported in a standard format, so it is important that you know how interest is quoted, calculated and distributed so that you can make comparisons with other investment alternatives. Interest Calculations 1. Does the pool disclose the following about yield calculations: a. The methodology used to calculate interest? (Simple maturity, yield to maturity, etc.) b. The frequency of interest payments? c. How interest is paid? (Credited to principal at the end of the month, each quarter; 31 n 29 mailed?) d. How are gains/losses reported? Factored monthly or only when realized? REPORTING 1. Is the yield reported to participants of the pool monthly? (If not, how often?) 2. Are expenses of the pool deducted before quoting the yield? 3. Is the yield generally in line with the market yields for securities in which you usually invest? 4. How often does the pool report, and does that report include the market value of securities? SECURITY The following questions are designed to help you safeguard your funds from loss of principal and loss of market value. 1. Does the pool disclose safekeeping practices? 2. Is the pool subject to audit by an independent auditor? 3. Is a copy of the audit report available to participants? 4. Who makes the portfolio decisions? 5. How does the manager monitor the credit risk of the securities in the pool? 6. Is the pool monitored by someone on the board of a separate neutral party external to the investment function to ensure compliance with written policies? 7. Does the pool have specific policies with regards to the various investment vehicles? a. What are the different investment alternatives? b. What are the policies for each type of investment? 8. Does the pool mark the portfolio to its market value? 9. Does the pool disclose the following about how portfolio securities are valued: a. The frequency with which the portfolio securities are valued? 31 b. The method used to value the portfolio (cost, current value, or some other method)? OPERA TIONS The answers to these questions will help you determine whether this pool meets your operational requirements: 1. Does the pool limit eligible participants? 2. What entities are permitted to invest in the pool? 3. Does the pool allow multiple accounts and sub -accounts? 4. Is there a minimum or maximum account size? 5. Does the pool limit the number of transactions each month? What is the number of transactions permitted each month? 6. Is there a limit on transaction amounts for withdrawals and deposits? a. What is the minimum and maximum withdrawal amount permitted? b. What is the minimum and maximum deposit amount permitted? 7. How much notice is required for withdrawals/deposits? 8. What is the cutoff time for deposits and withdrawals? 9. Can withdrawals be denied? 10. Are the funds 100% withdrawable at anytime? 11. What are the procedures for making deposits and withdrawals? a. What is the paperwork required, if any? b. What is the wiring process? 12. Can an account remain open with a zero balance? 13. Are confirmations sent following each transaction? STATEMENTS 31 3R O �, 4 It is important for you and the agency's trustee (when applicable), to receive statements monthly so the pool's records of your activity and holding are reconciled by you and your trustee. 1. Are statements for each account sent to participants? a. What are the fees? b. How often are they passed? c. How are they paid? d. Are there additional fees for wiring funds (what is the fee)? 2. Are expenses deducted before quoting the yield? QUESTIONS TO CONSIDER FOR BOND PROCEEDS It is important to know (1) whether the pool accepts bond proceeds and (2) whether the pool qualifies with the U.S. Department of the Treasury as an acceptable commingled fund for arbitrage purposes. 1. Does the pool accept bond proceeds subject to arbitrage rebate? 2. Does the pool provide accounting and investment records suitable for proceeds of bond issuance subject to arbitrage rebate? 3. Will the yield calculation reported by the pool be acceptable to the IRS or will it have to be recalculated? 4. Will the pool accept transaction instructions from a trustee? 5. Are you allowed to have separate accounts for each bond issue so that you do not commingle the interest earnings of funds subject to rebate with funds not subject to regulations? 316 32 Appendix H GLOSSARY (Adopted from the Municipal Treasurers Association) The purpose of this glossary is to provide the reader of the City of La Quinta investment policies with a better understanding of financial terms used in municipal investing. AGENCIES: Federal agency securities and/or Government -sponsored enterprises. ASKED: The price at which securities are offered. BANKERS' ACCEPTANCE (BA): A draft or bill of exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer. BID: The price offered by a buyer of securities. (When you are selling securities, you ask for a bid.) See Offer. BROKER: A broker brings buyers and sellers together for a commission. CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a certificate. Large -denomination CD's are typically negotiable. COLLATERAL: Securities, evidence of deposit or other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies. COMMERCIAL PAPER: S h o r t- t e r m unsecured promissory notes issued by a corporation to raise working capital. These negotiable instruments are purchased at a discount to par value or at par value with interest bearing. Commercial paper is issued by corporations such as General Motors Acceptance Corporation, IBM, Bank America, etc. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual report for the City of La Quinta. It includes five combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance -related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section. COUPON: (a) The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value. (b) A certificate attached to a bond evidencing interest due on a payment date. DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. DEBENTURE: A bond secured only by the general credit of the issuer. DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities. DERIVATIVES: (1) Financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, or (2) financial contracts based upon notional 310 33 ��O amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities or commodities). DISCOUNT: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling 3. below original offering price shortly after sale also is considered to be at a discount. DISCOUNT SECURITIES: Non -interest bearing money market instruments that are issued a discount and redeemed at maturity for full face value, e.g., U.S. Treasury Bills. DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns. FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., S&L's, small business firms, students, farmers, farm cooperatives, and exporters. 1. FNMAs (Federal National Mortgage Association) - Used to assist the home mortgage market by purchasing mortgages insured by the Federal Housing Administration and the Farmers Home Administration, as well as those guaranteed by the Veterans Administration. They are issued in various maturities and in minimum denominations of $10,000. Principal and Interest is paid monthly. 2. FHLBs (Federal Home Loan Bank Notes and Bonds) - Issued by the Federal Home Loan Bank System to help finance the housing industry. The notes and bonds provide liquidity and home mortgage credit to savings and loan associations, mutual savings banks, cooperative banks, insurance companies, and mortgage -lending institutions. They are issued irregularly for various maturities. The minimum denomination is $5,000. The notes are issued with maturities of less than one year and interest is paid at maturity. The bonds are issued with various maturities and carry semi-annual coupons. Interest is calculated on a 360-day, 30-day month basis. FLBs (Federal Land Bank Bonds) - Long-term mortgage credit provided to farmers by Federal Land Banks. These bonds are issued at irregular times for various maturities ranging from a few months to ten years. The minimum denomination is $1,000. They carry semi-annual coupons. Interest is calculated on a 360-day, 30 day month basis. 4. FFCBs (Federal Farm Credit Bank► - Debt instruments used to finance the short and intermediate term needs of farmers and the national agricultural industry. They are issued monthly with three- and six-month maturities. The FFCB issues larger issues (one to ten year) on a periodic basis. These issues are highly liquid. 5. FICBs (Federal Intermediate Credit bank Debentures) - Loans to lending institutions used to finance the short-term and intermediate needs of farmers, such as seasonal production. They are usually issued monthly in minimum denominations of $3,000 with a nine -month maturity. Interest is payable at maturity and is calculated on a 360-day, 30-day month basis. 6. FHLMCs (Federal Home Loan Mortgage Corporation) - a government sponsored entity established in 1970 to provide a secondary market for conventional home mortgages. Mortgages are purchased solely from the Federal Home Loan Bank System member lending institutions whose deposits are insured by agencies of the United States Government. They are issued for various maturities and in minimum denominations of $10,000. Principal and Interest is paid monthly. 31 34 0,1 Other federal agency issues are Small Business Administration notes (SBAs), Government National Mortgage Association notes (GNMAs), Tennessee Valley Authority notes (TVAs), and Student Loan Association notes (SALLIE-MAEs). FEDERAL DEPOSITOR INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits, currently up to $100,000 per deposit. FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate is currently pegged by the Federal Reserve through open -market operations. FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks (currently 12 regional banks) which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHLBs is to liquefy the housing related assets of its members who must purchase stock in their district Bank. FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money. FEDERAL RESERVE SYSTEM: the central bank of the United States created by Congress and consisting of a seven member Board of Governors in Washington, D.C., 12 regional banks and about 5,700 commercial banks that are members of the system. GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by the FHA, VA or FMHM mortgages. The term "passthroughs" is often used to describe Ginnie Maes. LAIF (Local Agency Investment Fund) - A special fund in the State Treasury which local agencies may use to deposit funds for investment. There is no minimum investment period and the minimum transaction is $5,000, in multiples of $1,000 above that, with a maximum balance of $30,000,000 for any agency. The City is restricted to a maximum of ten transactions per month. It offers high liquidity because deposits can be converted to cash in 24 hours and no interest is lost. All interest is distributed to those agencies participating on a proportionate share basis determined by the amounts deposited and the length of time they are deposited. Interest is paid quarterly. The State retains an amount for reasonable costs of making the investments, not to exceed one -quarter of one percent of the earnings. LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes. LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment. MARKET VALUE: The price at which a security is trading and could presumably be purchased or 35 � 1T ,ME MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase --reverse repurchase agreements that establishes each party's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer -lender to liquidate the underlying securities in the vent of default by the seller - borrower. MATURITY: The date upon which the principal or stated value of an investment becomes due and payable MONEY MARKET: The market in which short- term debt instruments (bills, commercial paper, banders' acceptances, etc.) are issued and traded. OFFER: The price asked by a seller of securities. (When you are buying securities, you ask for an offer.) See Asked and Bid. OPEN MARKET OPERATIONS: Purchases and sales of government and certain other securities in the open. market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve's most important and most flexible monetary policy tool. PORTFOLIO: Collection of all cash and securities under the direction of the City Treasurer, including Bond Proceeds. PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity an depositions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) -registered securities broker -dealers, banks and a few unregulated firms. QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits. RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return. REPURCHASE AGREEMENT (RP OR REPO): A repurchase agreement is a short-term investment transaction. Banks buy temporarily idle funds from a customer by selling U.S. Government or other securities with a contractual agreement to repurchase the same securities on a future date. Repurchase agreements are typically for one to ten days in maturity. The customer receives interest from the bank. The interest rate reflects both the prevailing demand for Federal funds and the maturity of the repo. Some banks will execute repurchase agreements for a minimum of $100,000 to $500,000, but most banks have a minimum of $1,000,000. REVERSE REPURCHASE AGREEMENTS (RRP or RevRepo) - A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security "buyer" in effect lends the "seller" money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RRP extensively to finance their positions. Exception: When the Fed is said to be doing RRP, it is 36 31 v lending money, that is, increasing bank reserves. SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank's vaults for protection. SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution. SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation. SEC RULE 15C3-1: See Uniform Net Capital Rule. STRUCTURED NOTES: Notes issued by Government Sponsored Enterprises (FHLB, FNMAS, SLMA, etc.) And Corporations which have imbedded options (e.g., call features, step- up coupons, floating rate coupons, derivative - based returns) into their debt structure, Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the Shape of the yield curve. SURPLUS FUNDS: Section 53601 of the California Government Code defines surplus funds as any money not required for immediate necessities of the local agency. The City has defined immediate necessities to be payment due within one week. TREASURY BILLS: A non -interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year. TREASURY BONDS: Long-term coupon -bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities of more than 10 years. TREASURY NOTES: Medium -term coupon -bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities from two to 10 years. UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker -dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash. UNIFORM PRUDENT INVESTOR ACT: The State of California has adopted this Act. The Act contains the following sections: duty of care, diversification, review of assets, costs, compliance determinations, delegation of investments, terms of prudent investor rule, and application. YIELD: The rate of annual income return on an investment, expressed as a percentage. (a) INCOME YIELD is obtained by dividing the current dollar income by the current market price for the security. (b) NET YIELD or YIELD TO MATURITY is the current income yield minus any premium above par of plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond. 37 3 (� REPORT/INFORMATIONAL ITEM: l� Titf " COMMUNITY SERVICES COMMISSION MINUTES April 10, 2000 I. CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:05 p.m. in the La Quinta Civic Center Study Session Room. Chairperson St. Johns presided over the meeting. Commissioner Rebich led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Deborah Bechard Commissioner Michelle Henson Commissioner Kathryn Pedersen -Nadler Commissioner Joan Rebich (Vice Chairperson) Commissioner Victoria St. Johns (Chairperson) VACANCY: One MEMBERS ABSENT: Commissioner Mike Davis STAFF PRESENT: Dodie Horvitz, Community Services Director Marni Kunsman, Recreation Supervisor It was moved by Commissioners Rebich/Bechard to excuse Commissioner Davis from tonight's meeting due to prior commitments. Unanimous. II. PUBLIC COMMENT III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes for March 6, 2000 B. Monthly Department Report for February and March 2000 It was moved by Commissioners Rebich/Pedersen-Nadler to approve the Consent Calendar as submitted. Unanimous. V. PUBLIC HEARING VI. BUSINESS ITEMS A. Youth Workshop - April 12 Community Services Director Dodie Horvitz gave a brief update on the Youth Workshop plans: staff will arrive at the La Quinta Senior Center at 5:45 p.m. to set up for the event, all the necessary supplies will be provided and refreshments will be available. 321 G:\MyData\CRISTAL\CSC\CSCMIN.4-1 O.wpd Commissioner Rebich met with the La Quinta High School Interact students and listened to their ideas regarding: a new shopping mall in La Quinta, visible and legible street signs in the cove, a community center, street expansions such as Westward Ho to Indio, more places to eat, skateboard park and additional day care programs. Commissioner St. Johns met with students from La Quinta Middle School and shared their concerns regarding transportation to the movie theaters from the Cove area. It was discussed that SunLine Transit will be attending the Youth Workshop and this issue should be discussed. It was suggested that SunLine go to the schools and give lessons on how to read a bus schedule. It was moved by Commissioners Pedersen-Nadler/Bechard to have the Commissioners call the remaining names on the mailing list to confirm attendance at the workshop. Unanimous. B. Community Picnic & Birthday Bash Marni Kunsman, Recreation Supervisor updated the Commission on the progress that she has made on the picnic which included: receiving RSVPs from various groups: Rotary will provide the hot dogs; sheet cakes with the City logo have been ordered; and a shade canopy and tables and chairs for 80 people have been ordered. Ms. Kunsman also stated that Commissioner Davis will be responsible for the Sports Court set- up, and ensuring that the company arrives with all the necessary supplies for participants. It was moved by Rebich/Pedersen-Nadler to continue supporting the Community Picnic and City Birthday Bash. Unanimous. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Community Picnic - Second Letter VIII. COMMISSIONER ITEMS Commissioner Bechard shared with the Commission her experience at the California Parks and Recreation Society's annual conference in Ontario, CA March 16-18, 2000. Commissioner Bechard provided information to staff, which will be copied and sent to each of the Commissioners regarding the role and responsibilities of a Commissioner. IX. ADJOURNMENT It was moved by Commissioners Pedersen-Nadler/Rebich to adjourn the meeting. Unanimous. Meeting adjourned at 7:39 p.m. NEXT MEETING DATE, TIME AND TOPIC May 8, 2000 7:0Q PM La Quinta Civic Center Study Session Room 32^ Cnstaf Spid II, C�Fn fission Secretary 002 G:\MyData\CRISTAL\CSC\CSCMIN.4-1 O.wpd T4ht 4 4 Q" COMMUNITY SERVICES COMMISSION MINUTES April 12, 2000 I. CALL TO ORDER A special meeting of the Community Services Commission was called to order at 7:05 p.m. at the La Quinta Senior Center Multi -purpose Room. Chairperson St. Johns presided over the meeting. Rick Smith of La Quinta High School led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Deborah Bechard Commissioner Kathryn Pedersen -Nadler Commissioner Joan Rebich (Vice Chairperson) Commissioner Victoria St. Johns (Chairperson) VACANCY: One MEMBERS ABSENT: Commissioner Michelle Henson Commissioner Mike Davis STAFF PRESENT: Dodie Horvitz, Community Services Director Marni Kunsman, Recreation Supervisor It was moved by Commissioners Rebich/Pedersen-Nadler to excuse Commissioner Davis from tonight's meeting due to prior commitments. Unanimous. II. PUBLIC COMMENT 111. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR None V. PUBLIC HEARING VI. BUSINESS ITEMS A. Youth Workshop Chairperson St. Johns opened the Youth Workshop by welcoming all in attendance. Introductions were conducted with each individual introducing themselves and identifying which organization they represented. Holly Morrison, President of the La Quinta High School Interact Club, gave an overview of the Youth Workshop program and stated that communication is very important to a community. The workshop is designed to bring together community leaders, business owners and other service providers, as well as the youth of the community to discuss items of concern. G: \MyData\CRISTAL\CSC\CSCMIN.4-12."d 4 32 The major items that were identified by the La Quinta High School Interact Club, as presented by Ms. Morrison include: • The Community Park Site at Westward Ho and Adams Street • Future Park Sites • Street Signs in the La Quinta Cove Area • Business Development in La Quinta Indio High School Associated Student Body President George Camanza and ASB member Tianna Sheehan thanked the Community Services Commission for inviting them to attend the meeting. Mr. Camanza then identified a concern of the Indio student body: the lack of places for students to "hang out" with their friends in the evenings and on weekends. Mr. Camanza expressed his desire to work with the La Quinta High School representatives to identify locations for teens to use during the evenings and weekends. The La Quinta Middle School students expressed their concern regarding the lack of transportation from the Cove area to the new movie theater on Hwy. 1 1 1 and their interest in working with the La Quinta hotel to open their pool during the summer months to the general public. Mr. Aaron Healy, representing the La Quinta Volunteer Fire Company explained the volunteer training program and encouraged those 17 years and older to apply as a volunteer. At this time, Chairperson St. Johns asked participants to sit at a table with people they did not know, and to discuss issues affecting the community. The individual groups would reconvene in 30 minutes to present their ideas to the entire group. After individual group discussions, the groups reconvened and each group presented their topics to all the workshop participants. The following is a comprehensive list of items discussed: • Development of the Community Park • Street signs in the Cove area that are easily seen at night • Having Fritz Burns Pool open on Friday and Saturday nights for Teen Swim • Teen Club Facility • Open Gym for Basketball and Volleyball • Battle of the Bands event • Advertise Community Events • "Nothing to do" for teens • Publicize the Amplified Sound Requirements • Develop a Skate Park • Hold More Public Meetings • Complete Westward Ho Drive to Avenue 46 in Indio • Have Good Movies at the new Movie Theatre • Provide a SunBus "Shopper Hopper" type shuttle to Cove area • SunLine to provide education on how to read the bus schedules • Expand the Fritz Burns Park Pool Summer Hours • Open the La Quinta High School Pool for use during the summer • Repair the lights at the Fritz Burns Park Roller Hockey Rink 324 • Afterschool activities G:\MyData\CRISTAL\CSC\CSCMIN.4-12.wpd • Bowling alley • Library • Concerts at the Tennis Stadium • Special street lighting -bollard type • Community Center • Use the La Quinta Senior Center for Teen Dances • Excursion on the SunLink to the Beach Train • Kickboxing Program • Inexpensive, informal dances • Excursions exclusively for Teens • More Concerts • Teens should attend City Council meetings • "No more strip malls" • An "El Paseo Gardens" type mall- "only less expensive" • Inexpensive sit-down type restaurants where teens can hang out • Coffee house/bookstore • Use of the High School facilities after hours • Amusement Park/ Miniature Golf • Art Workshops • Pool Hall • Laser Tag/ Paint Ball • Additional family restaurants ♦ Cheesecake Factory ♦ Chili's ♦ Claimjumper ♦ TGI Fridays ♦ Bagel/Deli ♦ 50's Diner Community Services Director Dodie Horvitz then informed the group of the Community Meeting that will be held in May regarding the Community Park design, and informed the participants that everyone in attendance at this meeting will receive a notice regarding the meeting, provided they placed their name and address on the sign in sheets at the front desk. Ms. Horvitz then informed the participants that the City Council will be considering the lighting issue at Fritz Burns Park in the Capital Improvement Plan in the near future. The City's web address was given out and everyone was encouraged to visit the site. Ms. Horvitz also invited those with ideas for new programs to call the Recreation Supervisor, Marni Kunsman, with those program ideas. The City Council meeting schedule was given out and all were encouraged to attend the meetings. Chairperson St. Johns thanked the participants for their attendance. VII. CORRESPONDENCE AND WRITTEN MATERIALS None 3z5- G:\MyData\CRISTAL\CSC\CSCMIN.4-12.wpd 003 VIII. COMMISSIONER ITEMS None IX. ADJOURNMENT It was moved by Commissioners Rebich/Pedersen-Nadler to adjourn the meeting. Unanimous. Meeting adjourned at 9:05 p.m. NEXT MEETING DATE, TIME AND TOPIC May 8, 2000 7:00 PM La Quinta Civic Center Study Session Room 326 G:\MyData\CRISTAL\CSC\CSCMIN.4-12.wpd 004 REPORT/INFORMATIONAL ITEM: Tiht " CULTURAL ARTS COMMISSION MINUTES April 13, 2000 CALL TO ORDER A regular meeting of the Cultural Arts Commission was called to order at 7:04 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson Hull presided over the meeting. Chairperson Hull led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Jan Blakley Commissioner Kathryn Hull (Chairperson) Commissioner Leslie McMillan (Arrived at 7:08) Commissioner Elaine Reynolds VACANCY: STAFF PRESENT: II. PUBLIC COMMENT None. Two Dodie Horvitz, Community Services Director Ill. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes of March 9, 2000 B. Art in Public Places Financial Report of March 2000 C. Department Report for February & March 2000 It was moved by Commissioners Reynolds/Blakley to approve the Consent Calendar as submitted. Unanimous. V. PUBLIC HEARING None. VI. BUSINESS ITEMS A. Presentation by Artists for Civic Center Campus Artwork The Commission listened to the information presented by the artists for the Civic Center Campus Artwork Project: 327 G:\MyData\CRISTAL\CAC\CACMIN.4-13.wpd Sandy Swan: Bronze Relief Map: Ms. Swan explained her previous experience in creating bronze relief maps, most recently one of the entire Coachella Valley for the Living Desert Preserve. She is proposing a 24" X 34" project for the Civic Center Campus, depicting the original boundaries of La Quinta at the date of incorporation, May 1, 1982. Ms. Swan would like to provide a braille aspect to the map, for the visually impaired visitors that visit the campus. The base of the map could be constructed out of one of the following materials: steel pipe, slump stone base or decorative rock. If the steel pipe is used, the pipe could be left in its natural state or painted. If a slump stone base is used, the artist would like to see the base constructed so that a wheelchair could easily fit under the map without obstruction. The recommendation was made by Ms. Swan that a shade tree or structure be placed over the map, to provide shade to participants viewing the map as well as to help keep the map protected from the sun, given that heat would build up on the bronze. An option available would be to include the La Quinta Cove street grid on the map. The topic of handicap accessibility was discussed, and Mr. Tom Doczi of TKD stated that all features of the Campus must be handicap accessible. Discussion regarding a concrete apron around the base of the map that would allow wheelchairs to access the map from all sides. Chairperson Hull asked if the shape of the map could be something other than the standard rectangular shape that is often seen in bronze relief maps. Ms. Swan responded that the map can be any shape, depending on the direction of the City Council. The Commission thanked Ms. Swan for her presentation. The Commission then reviewed the submittal by Gene Montez-Flores regarding the bridge railing enhancements. Mr. Flores was not available to answer questions from the Commission. The Commission briefly reviewed the work submitted by Mr. Flores. The Commission determined that they would like to review this proposal in more detail at a later time. The Commission then heard the presentation from Gwen Hughes/Rick Barber regarding the bridge railing enhancements. Ms. Hughes is proposing 3/8" steel figures welded onto the bridge supports, these could be of a pack of coyotes crossing the bridge, or a herd of Big Horn Sheep. The figures would be painted with enamel paint and the spacing would allow for viewing through the bridge railings. Ms. Hughes asked how long the bridge railings would be, in which Mr. Doczi responded that one bridge railing would be 45 feet long, and the other would be 20 feet in length. The Commission reviewed slides of Ms. Hughes/Mr. Barber's previous work in Palm Springs. The Commission then thanked Ms. Hughes for her presentation. Ms. Jennifer Johnson and Mr. Jim Taylor presented their concepts for mosaic sculptures for the Campus. The concept included six sculptures of various shapes to be placed in locations throughout the Campus. The base would include mosaic work depicting the history of La Quinta and the top part of the sculpture would be constructed of steel. The shape and materials would react to the changing position of the sun, casting dramatic shadows upon the ground throughout the day. 323 G:\MyData\CRISTAL\CAC\CACMIN.4-13.wpd 0 Mr. Taylor would work with local astronomers to identify constellations that are visible in the sky of La Quinta and would then incorporate the shape of the constellation into the sculpture, so when the sun filters through the sculpture, the constellation would be reflected in the shadow cast upon the ground. Commissioner Reynolds asked Ms. Johnson if she had worked with High School students in the past on mosaic projects. Ms. Johnson is currently working with students on one of her projects. Mr. Taylor stated that working with students is difficult from the liability and insurance standpoint, and the cost of the project would be increased if students were to work on the project. Both Ms. Johnson and Mr. Taylor stated that the pieces proposed for this location would be site specific and one of a kind. The Commission viewed slides provided by Ms. Johnson and Mr. Taylor of their previous work. The Commission then thanked the artists for their presentation. Mr. Bill Ware presented his concepts of sculptures for the Campus project. Mr. Ware presented a road runner made of bronze, that is made to 200% of life size that could be placed on the Campus, perhaps on a bench. Mr. Ware then provided sketches of a wall comprised of large boulders with steel tubing to represent water flowing down behind the boulders. Mosaic tiles would then be installed behind the tubing to provide color to the project. Mr. Ware's proposal also showed two figures standing on the boulders. Mr. Ware stated that real water could be incorporated into the project. Along the backside of the wall, the memorial areas for sports figures, celebrities and veterans could be incorporated, preferably in the bronze relief style. Mr. Ware then presented the idea of a cube sculpture, where various sized cubes are stacked in an uneven manner. The Commission viewed slides of Mr. Ware's previous work and then thanked Mr. Ware for his presentation. Ms. Gwen Hughes and Mr. Patrick Keenan presented their concept of the "Walk of History". The sculpture would begin in a Cahuilla village, surrounded on three sides by walls, with the tribal story teller seated with children seated around his feet. There would be Cahuilla women in the back of the sculpture weaving baskets. On the floor of the village would be bear tracks that turn into human footprints as they lead through a "cave" door. On the other side of the cave door, the footprints would turn into shoe prints with cleats, depicting the golf atmosphere of the present La Quinta. Bronze statues of golfers would be standing on a green patch of grass, in various golf stances. This sculpture is designed to be an interactive piece, with participants able to walk through the "cave". The back side of the walls would be covered with pictographs. The piece could be surrounded by indiginous trees and plants. The Cahuilla figures would be constructed of a styrofoam base and covered with a material to look like stone. The figures would be life size. Ms. Hughes then presented another concept of a 8' round replica of a Cahuilla basket. This would be made out of wire rope and would have details "woven" throughout the basket. The Commission viewed slides of Ms. Hughes/Mr. Keenan's work throughout the Coachella Valley and thanked the artists for their presentation. It was moved by Commissioners McMillan/Blakely to hold a special Cultural Arts Commission meeting 329 G:\MyData\CRISTAL\CAC\CACMIN.4-13."d 0 0 3 on Monday, April 17 at 7:30 p.m. to discuss the concepts in more detail. Unanimous. B. Community Picnic and Birthday Bash Ms. Horvitz updated the Commission on the Community Picnic and Birthday Bash plans, and handed out key rings that were purchased for the Commission to hand out at the picnic. The shape of the key ring is a heart with the wording "A heart for the Arts City of La Quinta". The Commission discussed being available at the Picnic to hand out the key rings and to answer questions regarding the Art in Public Places program. It was moved by Commissioners Reynolds/McMillan to participate in the Community Picnic and City Birthday Bash. Unanimous. C. Symposium for Cultural Development Chairperson Hull reviewed the agenda and stated that Jack Mackie has tentatively agreed to be the Key Note Speaker for the Symposium for a total of $1,658. No other speaker would receive a fee for their participation. The cost for Mr. Mackie, the reception and printing and mailing of invitations would need to be included in the Community Services Department budget. It was also discussed that an amount for live entertainment be included in the budget. It was determined that $3,000 would be adequate to fund the symposium. The speakers confirmed for the symposium already include Mr. Tom Doczi and Richard Oliphant representing the Professional aspect of public art. Individuals that still need to be confirmed include: Dr. Doris Wilson of Desert Sands Unified School District, Kajsa Thuresson-Frary from the McCallum Theatre and others from the community. It was moved by Commissioner McMillan/Reynolds to direct staff to budget $3,000 in the Community Services Department budget for the Symposium for Cultural Development. Unanimous. D. June Meeting Date Ms. Horvitz advised the Commission, that due to a prior commitment on June 8, 2000, she will not be available to attend the Cultural Arts Commission meeting. It was determined that Thursday, June 15, 2000 would be acceptable to hold the June Cultural Arts Commission meeting. It was moved by Commissioner McMillan/Reynolds to hold the June Cultural Arts Commission meeting on Thursday, June 15, 2000 at 7:00 p.m. Unanimous. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Letter to Joyce Spizer - Meet the La Quinta Artist- From the Commission - Received and filed. B. Letter of resignation from Jackie Rasmussen - Received and filed C. CVCA Annual Meeting - Commissioner Shamis will be presenting information on the Civic, Center Campus project in Palm Springs on April 20, 2000. VIII. COMMISSIONER ITEMS Commissioner Reynolds asked what the City could do about the maintenance of the art piece on the corner of Hwy. 111 and Washington Street. Ms. Horvitz explained that the art piece is the property G:\MyData\CRISTAL\CAC\CACMIN.4-13.wpd 330 0;04 of Mr. Shovlin and the City cannot mandate Mr. Shovlin to make improvements to the piece. It was suggested that Mrs. Reynolds, as a La Quinta resident could talk to Mr. Shovlin regarding the art piece. Commissioner Hull handed out an e-mail article from the Americans for the Arts regarding the testimony before the House of Representatives regardng the funding of the National Endowments for the Arts. Commissioner Hull also presented the section of the Palm Desert/La Quinta Post dedicated to "Art In the Workplace". Commissioner Hull inquired as to when current Commissioners would be receiving an application to reapply for a the Commission seat as their terms are coming to an end. Ms. Horvitz stated that the City Clerk will be sending out applications the first part of May. IX. ADJOURNMENT It was moved by Commissioners McMillan/Blakley to adjourn the Cultural Arts Commission meeting. Unanimous. Meeting adjourned at 9:48 p.m. NEXT MEETING INFORMATION SPECIAL MEETING April 17, 2000 7:00 PM La Quinta Civic Center Study Session Room • Consideration of Civic Center Campus Art Work Proposals SubmitiMd by: Cristal Spidell, Coifimis§qion Secretary 33.. G:\MyData\CRISTAL\CAC\CACMIN.4-13.wpd �!05 c&t,,,, 4 4vQ" CULTURAL ARTS COMMISSION MINUTES April 17, 2000 I. CALL TO ORDER A special meeting of the Cultural Arts Commission was called to order at 7:34 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson Hull presided over the meeting. Commissioner Shamis led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Jan Blakley Commissioner Kathryn Hull (Chairperson) Commissioner Leslie McMillan Commissioner Elaine Reynolds Commissioner Rosita Shamis VACANCY: Two STAFF PRESENT: Dodie Horvitz, Community Services Director Debbie DeRenard, Secretary It was moved by Reynolds/Blakley to excuse Commissioner Shamis from the April 13, 2000 Cultural Arts Commission meeting. Unanimous. II. PUBLIC COMMENT None. III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR None. V. PUBLIC HEARING None. VI. BUSINESS ITEMS A. Presentation by Artists for Civic Center Campus Artwork 33 G:\MyData\CRISTAL\CAC\CACMIN.4-17.wpd The Commission listened to the information presented, by the artists for the Civic Center Campus Artwork Project. Chairperson Hull called upon each artist to make a presentation and answer any questions the Commission may have: Gwen Hughes/Patrick Keenan: Discussion took place regarding the "Walk Through Time" concept of a sculpture that would begin in a Cahuilla village, surrounded on three sides by walls, with the tribal story teller seated with children seated around his feet. There would be Cahuilla women in the back of the sculpture weaving baskets. On the floor of the village would be bear tracks that turn into human footprints as they lead through a "cave" door. On the other side of the cave door, the footprints would turn into shoe prints with cleats, depicting the golf atmosphere of the present La Quinta. Bronze statues of golfers would be standing on a green patch of grass, in various golf stances. This sculpture is designed to be an interactive piece, with participants able to walk through the "cave". The back side of the walls would be covered with pictographs. The Commission asked Ms. Hughes for a "ballpark" figure on the price of the piece. Ms. Hughes, did not feel comfortable quoting a price, due to the uncertainty of the size of the piece. An estimate for a piece approximately 40 feet long would be $100,000. If the lifesize statues were cast in bronze, the cost per figure would be $30,000-50,000 each. The Commission thanked Ms. Hughes for her presentation. Mr. Bill Ware presented his concepts of sculptures for the Campus project. Mr. Ware presented a road runner made of bronze, that is made to 200% of life size that could be placed on the Campus, perhaps on a bench. Mr. Ware stated that should the City purchase any of his sculptures, he would not sell a duplicate statute to anyone in the Coachella Valley. Mr. Ware then provided sketches of a wall comprised of large boulders with steel tubing to represent water flowing down behind the boulders. Mosaic tiles would then be installed behind the tubing to provide color to the project. Mr. Ware's proposal also showed two figures standing on the boulders. Mr. Ware stated that real water could be incorporated into the project. Along the backside of the wall, the memorial areas for sports figures, celebrities and veterans could be incorporated, preferably in the bronze relief style. Mr. Ware then presented the idea of a cube sculpture, where various sized cubes are stacked in an uneven manner. Mr. Ware presented a concept for the bridge railings: a flock of birds in flight off the bridge railings. Discussion took place regarding attaching the birds to the railings and the safety of the birds in a strong wind. The Commission thanked Mr. Ware for his presentation. Ms. Jennifer Johnson and Mr. Jim Taylor: The Commission reviewed the concepts for mosaic sculptures for the Campus. The concept included six sculptures of various shapes to be placed in locations throughout the Campus. The base would include mosaic work depicting the history of La Quinta and the top part of the sculpture would be constructed of steel. The shape and materials would react to the changing position of the sun, casting dramatic G:\MyData\CRISTAL\CAC\CACMIN.4-17."d 333 0112 shadows upon the ground throughout the day. The Commission discussed the possibility of lighting to be included on the sculpture. The Commission discussed possibly using only one or two of the sculptures, instead of the six that were being proposed. It was also discussed that the balls on the piece be made to represent a basket or a stone seat for people to sit upon. Some discussion took place regarding the contemporary look and feel of the pieces being proposed by Ms. Johnson and Mr. Taylor, in relationship to the historical aspect that the Commission would like to see represented on the Campus. Sandy Swan: Bronze Relief Map: Ms. Swan is proposing a 24" X 34" project for the Civic Center Campus, depicting the original boundaries of La Quinta at the date of incorporation, May 1, 1982. Ms. Swan would like to provide a braille aspect to the map, for the visually impaired visitors that visit the campus. The recommendation was made by Ms. Swan that a shade tree or structure be placed over the map, to provide shade to participants viewing the map as well as to help keep the map protected from the sun, given that heat would build up on the bronze. Chairperson Hull asked Ms. Swan if the map could be a different shape, other than a rectangle. Ms. Swan said that the map could be any shape desired. The Commission thanked Ms. Swan for her presentation. The Commission then heard the presentation from Gwen Hughes/Rick Barber regarding the bridge railing enhancements. Ms. Hughes is proposing 3/8" steel figures welded onto the bridge supports, these could be of a pack of coyotes crossing the bridge, or a herd of Big Horn Sheep. The figures would be painted with enamel paint and the spacing would allow for viewing through the bridge railings. Ms. Hughes did not have a price for the concepts she was presenting. She would need to consider the size of the bridge railings before she could quote a price. The Commission thanked Ms. Hughes for her presentation. The Commission then reviewed the submittal by Gene Montez-Flores regarding the bridge railing enhancements. The Commission determined that Mr. Montez-Flores's work was designed to be a structural component of the bridge and not an addition. Dr. Carl Aglioso recommended that the gazebo on the island have an artistic component. The Commission pointed out that the gazebo was not commissioned in the Request for Qualifications. Ms. Hughes then presented a concept of a 10' round replica of a Cahuilla basket. This would be made out of wire rope and would have details "woven" throughout the basket. Ms. Hughes stated that the budget for the basket project would be approximately $10,000. Artist Tom McGraw addressed the Commission stating that he would like to submit a proposal when the next Request for Qualifications is issued. G:\MyData\CRISTAL\CAC\CACMIN.4-17.wpd 334 Staff informed the Commission that the City Council will have to authorize another Request for Qualifications for the Civic Center Campus project. After some discussion, the Commission made the following recommendations to be forwarded to the City Council for consideration: ♦ Bronze Relief Map as submitted by Sandy Swan • Include Braille type on the map's major points of interest and include a Braille legend • Set the map on a tapered base that allows wheelchair users to access the map without hitting the base • Include major streets, including the Cove street grid ♦ Bridge Railing Enhancements • Do not accept concepts proposed by Gene Montez-Flores • Do not accept concepts proposed by Gwen Hughes -Rick Barber • Request additional proposals via a Request for Qualifications ♦ Acknowledgment Areas • Request additional proposals via a Request for Qualifications, as no proposals were submitted ♦ Linear Water Feature • Request additional proposals via a Request for Qualifications, as no proposals were submitted ♦ Pavement Amenities • Request additional proposals via a Request for Qualifications, as no proposals were submitted Additional projects that were submitted for consideration but not identified by the City Council as components of the Civic Center Campus include five sculptures: a fourteen foot sculpture as presented by Jennifer Johnson and Jim Taylor; a tower of cubes as presented by Bill Ware; a granite mural with bronze figures by Bill Ware; a ten foot diameter Cahuilla basket by Gwen Hughes and Patrick Keenan; and a "Walk through Time" sculpture by Gwen Hughes and Rick Barber. The recommendations from the Commission regarding the sculptures include: ♦ Jennifer Johnson and Jim Taylor Sculpture • Mosaics included in the base to depict a historical aspect of the La Quinta area ♦ Tower of Cubes by Bill Ware • Cubes to portray historical or memorial etchings or portraits 335- G:\MyData\CRISTAL\CAC\CACMIN.4-17.wpd 003 ♦ Granite/Bronze Mural by Bill Ware • Figures to be three dimensional • Figures to be cast 125% of life size ♦ Basket by Gwen Hughes and Patrick Keenan • Eight feet in diameter • Commission to work with the artist in choosing a pattern for the basket ♦ Walk Through Time by Gwen Hughes and Patrick Keenan. • Do not accept concept proposed for this project The Commission has also requested that a Request for Qualifications be re -issued for the bridge railings, linear water feature, acknowledgment areas and pavement amenities. Also provided as a recommendation by the Commission is that the geyser contained in the lake be constructed with an artistic component included. The Commission has also requested that they be included in the final decision regarding the bridges for the project. The Commission believes that the structural railings of the bridge must be considered as a component of the artwork. VII. CORRESPONDENCE AND WRITTEN MATERIALS None. Vill. COMMISSIONER ITEMS None. IX. ADJOURNMENT It was moved by Commissioners Shamis/Blakley to adjourn the Cultural Arts Commission meeting. Unanimous. Meeting adjourned at 9:55 p.m. NEXT MEETING INFORMATION May 11, 2000 7:00 PM La Quinta Civic Center Study Session Room • Update on Civic Center Campus Art Work Proposals ittellby: Cristal Spidell, CommiAsion Secretary 330 G:\MyData\CRISTAL\CAC\CACMIN.4-17.wpd 0114 REPORT/INFORMATIONAL ITEM: l 9 MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA April 5, 2000 I. CALL TO ORDER 10:00 a.m. A. This meeting of the Architectural and Landscaping Committee was called to order at 10:09 a.m. by Planning Manager Christine di lorio who led the flag salute. B. Committee Members present: Dennis Cunningham and Frank Reynolds C. It was moved and seconded by Committee Members Reynolds/Cunningham to excuse Committee Member Bobbitt. Unanimously approved. D. Staff present: Planning Manager Christine di lorio, Associate Planners Leslie Mouriquand and Greg Trousdell, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: A. Planning Manager Christine di lorio asked if there were any changes to the Minutes of March 1, 2000. Committee Member Reynolds noted he was not present but, under Adjournment the date should be changed to April 5, 2000. There being no quorum, approval of the minutes was continued to May 3, 2000. V. BUSINESS ITEMS: A. Site Development Permit 2000-671; a request of Toll Brothers for approval of architectural and landscaping plans for eight new prototype residential units located adjacent to the Greg Norman signature golf course on portions of Kingston Heath and Tiburon Drive in Tracts 29349 and 29348. 337 CAMy Documents\WPDOCS\ALRC4-5-20.wpd 1 Architectural & Landscape Review Committee Minutes April 5, 2000 1. Associate Planner Greg Trousdell presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Cunningham asked the applicant if he would like to address the Committee. Mr. Gary Lemon, Regional Manager for Toll Brothers and Mark Kiner, architect for the project, stated they had no questions, but were available for any questions the Committee may have. 3. Committee Member Cunningham stated he likes the exclusive use of the hip roof rather than the gable style. 4. Committee Member Reynolds stated he had no objections and approved the project as submitted. 5. There being no further discussion, it was moved and seconded by Committee Members Cunningham/Reynolds to adopt Minute Motion 2000-007 recommending approval of Site Development Permit 2000-671, subject to conditions as submitted. Unanimously approved. B. Site Development Permit 2000-674; a request of the T.D. Desert Development for approval of architectural plans for two new prototype residential units located within Rancho La Quinta Country Club. 1. Associate Planner Greg Trousdell presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Cunningham stated we are getting more and more of the Moorish style architecture and sometimes the mass of the exterior overwhelms the size of the interior and does not work well. 3. Committee Member Cunningham asked if the guest house was added to the Plan 1, would that not give them two elevations. Staff stated the Code specifies that for each floor plan there are two elevations. Committee Member Cunningham asked how many units would be built from these elevations. Staff stated approximately 300. These units are to be used for the last phases of development within Rancho La Quinta. Committee Member Cunningham stated that if they were going to use 40 or 50 of u02 33Q C:\My Documents\WPDOCS\ALRC4-5-20.wpd 2 Architectural & Landscape Review Committee Minutes April 5, 2000 these elevations it wouldn't be too much, but not 300 was too much of a concentration. He agreed with staff that more elevations were needed. ' Staff did remind the Committee that they do have approval on plans that are existing. 4. There being no further discussion, it was moved and seconded by Committee Members Cunningham/Reynolds to adopt Minute Motion 2000-008 approving Site Development Permit 99-674, as submitted. Unanimously approved. C. Site Development Permit 2000-673; a request of the Bill Hobin, c/o La Quinta-SPC, LLC for approval of architectural and landscape plans for an expansion to a self storage facility within La Quinta Corporate Centre located southeast of the corner of Adams Street and north of Corporate Centre Drive. 1. Associate Planner Leslie Mouriquand presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Cunningham asked if the applicant had any questions. Mr. Bill Hobin stated they were trying to duplicate what is there and carry it on into the new section. 3. Committee Member Reynolds stated his only objection was that if someone pulls in to the stacking area at the gate that does not belong there, they have no way of turning around to get out without backing into Corporate Centre Drive. Mr. Hobin stated that was unlikely as the storage center would still be operated by the front office in the same manner as the existing and that the volume of traffic would be very low into the project. In addition, they have added a 35 foot stacking distance at the entrance. 4. Mr. Rick Bollis, architect for the project, stated that to mitigate this problem they usually add signs to refer everyone to the front gate and office. 5. Committee Reynolds asked why the key pad to exit was only at the entrance and not on the exit side as well. Mr. Hobin stated it was due to the lack of traffic and to make it easier for the person exiting without having to get out of their vehicle and walk around to push the button to open the gate. 333 v0v C:\My Documents\WPDOCS\ALRC4-5-20.wpd 3 Architectural & Landscape Review Committee Minutes April 5, 2000 6. Committee Member Cunningham asked what would be happening on the Storm Channel side. Staff stated the bike path is proposed for the future. The applicant is required to install the pilasters, planting, and trellis treatment as required on the original complex. Mr. Hobin stated there is about 100 feet from the back of their property to the edge of the Channel. 7. Committee Member Cunningham stated the Channel has always been in someone's back yard. Some of the earlier projects were not required to landscape the area as we are now requiring. He questioned if we were looking to the future to make sure that what was being required now would compliment the bike path and what is proposed for the future. Need to look down the road to be sure what is put in now ties in with the bike path. 8. Mr. Hobin stated the existing landscaping has taken off and does have a nice appearance. 9. There being no further discussion, it was moved and seconded by Committee Members Cunningham/Reynolds to adopt Minute Motion 2000-009 approving Site Development Permit 99-673, as recommended by staff. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None V. COMMITTEE MEMBER ITEMS: None VI. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Cunningham/Reynolds to adjourn this regular meeting of the Architectural and Landscaping Review Committee to the next regular meeting to be held on May 3, 2000. This meeting was adjourned at 10:44 a.m. on April 5, 2000. Res ctfully submitted, B Y AWYER, E ecutive Secretary City a Quinta, California 340 ut14 C:\My Documents\WPDOCS\ALRC4-5-20.wpd 4 -+- DEPARTMENT REPORT: Tait 4 e4a " S4 OF T 9 TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager-,e DATE: May 16, 2000 RE: Department Report - Response(s) to Public Comment The following is the response to public comments made at the May 2, 2000 City Council meeting: 1. Mr. Robert Foulk, 57-540 Interlachen, addressed the City Council regarding Written Correspondence Item No. 1 (Request by PGA Master Association, Inc. to Eliminate the Sidewalk Requirement Along the East Side of Madison Street Between Avenues 54 and 58). Mr. Foulk asked that the sidewalk not be included and stated that there were time constraints given that construction was to begin soon. • The matter was referred to staff. Staff is currently researching the matter and will respond as soon as information becomes available. 2. Mr. Henry Garcia, 77-900 Michigan Avenue #C-1, Palm Desert, requested a letter of support from the City of La Quinta for a solution to the current theft and vandalism taking place at the Coachella Valley Cemetery. Staff has contacted Mr. Garcia in response to his request. A letter is being drafted for the Mayor's signature, and will be subsequently delivered to Mr. Garcia for submittal at the Coachella Valley Cemetery Board of Trustees meeting in June 2000. 341 DEPARTMENT REPORT: 3' MAY 23-25 JUNE 6 JUNE 20 JULY 5 JULY 18 AUGUST 1 AUGUST 15 SEPTEMBER 19 SEPTEMBER 26 CITY COUNCIL'S UPCOMING EVENTS ICSC CONFERENCE IN LAS VEGAS CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING JOINT MEETING OF CITY COUNCIL AND ALL CITY COMMISSIONS/BOARDS/COMMITTEES 34 May 2000 Monthly Planner va, M."'. MIFREW, 2 13 4 15 6 2:00 PM City 12:00 PM Marion Hender- Council Mayor's Lunch son Citywide Meeting Clean Up Day 7 i8 9 110 11 i 12 13 10:00 AM CVAG 7:00 PM C.V. 9:00 AM RCTC- 12:00 PM Public Safety Perkins Mosquito Abate. -Perkins Pena 15:30 PM Invest- Energy/Envi- Sniff 2:00 PM CVAG Transp-Perkins 7:00 PM Plan- ment Advisory 7:00 PM Cultural 17:00 PM Commu- ning Commis- sion Meeting Board 7:00 PM Joint Arts Commission nity Services Commission City Council/ Planning Com- mission/ALRC Meeting 14 15 16 17 -18 19 20 9:00 AM CVB- 3:30 FIVII Historic', Henderson Preservation Mother's Day 2:00 PM City Commission Council Meeting 21 122 23 24 I12:00 25 26 27 2:30 PM RCTC 7:00 PM Plan- PM CVAG Budget Pena ning Commis- 1 Human/Com- sion Meeting Adolph �4:00 PM DRRA Airp-Henderson Conference Vegas IL;bU in as 28 29 30 131 6:00 PM CVAG- Exec Com-Pena April June S M T W T F S S M T W T IF S Memorial Day 2 3 4 5 6 9 10 11 12 13 1 16 17 18 19 20 9 7 8 14 15 2 2 1 2 1 2 1 2 4 5 6 7 8 9 10 9 1�1 12 13 14 15 16 17 i Holiday 23 24 25 26 27 28 29 18 19 20 21 22 23 24 0 30 8 9 0 25 26 27 28 29 30 Printed by Calendar Creator Plus on 05/10/2000 343 June 2000 Monthly Planner .. ... .. -. .. .. .. 12 3 May July S M T W T F S S M T W T F S 1 4 5 7 8 9 10 11 12 13 14 15 16 17 18 19 20 2 3 4 5 6 7 8 9 10 11 12 13 14 15 21 22 23 24 25 26 27 16 17 18 19 20 21 22 23 24 25 26 27 28 29 28 29 30 31 30 31 4 60 J 1 0 15 PM City 10 2:00 PM Council Energy/Envi- i Meeting II Sniff i I 12 13 114 15 16 17 10:00 AM CVAG 7:00 PM C.V. 9:00 AM RCTC- 3:30 PM Historic Public Safety- Mosquito Pena Preservation Perkins Abate. -Perkins 15:30 PM Invest- Commission 12:00 PM CVAG 1 Transp Perkins 7:00 PM Plan- ment Advisory Wing Commis- Board 7:00 PM Cultural Arts Commission 1 7:00 PM Commu- nity Services sion Meeting Commission 18 19 20 '21 22 23 24 9:00 AM CVB- Henderson Father's Day 2:00 PM City Council Meeting II i ! 25 26 27 28 29 30 2:30 PM RCTC 7:00 PM Plan- 12:00 PM CVAG Budget -Pena ning Commis- I Human/Com- 6:00 PM CVAG- sion Meeting Adolph Exec Com-Pena 4:00 PM DRRA II Airp-Henderson Printed by Calendar Creator Plus on 05/10/2000 3 4 X July 2000 Monthly Planner Printed by Calendar Creator Plus on 05/10/2000 3 4 J �a'�TQc DEPARTMENT REPORT: 7'A V 5 G� OF 9w TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & SafetyT4• DATE: May 16, 2000 RE: Monthly Department Report - April 2000 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and business licenses for the month of April. The reports depict the following highlights: • Year to date building permit valuation is $105,835,1 13 which represents an issuance of 1253 building permits through April; • 971 animal control cases have been handled through April; • 584 code compliance cases have been initiated through April; • 5 new licenses were issued to La Quinta based businesses in April. 346 O N O O O O O O O O O O (D O O lqt M O O O O O O O O O O O O llz� O O rl N (n0 O 00 O O O O O O O O O O M O V� O Lf) CO N N I- U_ •- O O O O O O O O O O O O O O O O M O O O O O O O O O O O O O O O IO Cl? CL CDO O CD O O CD O O CD CD CD CD CDCDC) LO Z = I- N N N 0 � N � � Q fl- O d' O O O O O O O O N co IT N O) I O O O O r- (P O 00 O f, O O O N — D) ti CO O "I:,It O fl- (D O N O N a)O U')Ln 1� 0)'t O � (0 0 O (0 CY) 0) r �- O 't O O O O O (D N It (/� O M O 't O O CY) �- M 00 O M N N W CY)N N CD M O (D CM .- (D W v 00 N rn 0) - LL OD �L M O O M O O O O 00 O O (D O O (D N �- O (M O O (D O O O O O O M ;� O O N N �- CO W �_. O O O O O N O O Il- O ti N O O N_ D) . O (D a.Z m N (M O (D N It NC) It O O (D (D co O O N O O N (D — 2 (DN N (D N N C (M O 00 O U O O O O O O O O O O O O O O O O O O O O O O O O H 00 O O O O O It co 1� O 00 It O O O � ti Cl) fl- O O O (M O r N O O IT m'IT F- It M (•j O It It N ti ti N O (0 C N O — O 00 (M (M 7 rt (D 0i (D O m Z Q Z CY) tt (O 't T- ti — t O � O 00 O O J 00 (M N M (D O J O O O O O O O O O O OI O 0 0 J "J O 00 O O O M N O O O O O I� O O O O 14: O (D O O O a a > 't O 00 rl- O O O 0) (D O ct O ti or) O O O N Q U') I- fl- O N U')O U')f� P­ r- O O 00 - 00 O 00 "14 O V Cl O r- N O O N H Z O F� U') .- O (D I 00 M O N O T M I 0) CY) LO ci o H N O rl_ eN— r0 It N N (Lo D ' O O M 00 J = 0 M N D O m ~ CO) O O O O O O O O O O O O O O O O CD O Z r- O O O O N I- O O O O O O C.,O O O O O O 't N (D O O O O O O M M N M O O) O O O O (D O O It"V O (� F= O e- 00 O 00 O f- CY) O O (D ct Z O rl .-- O cl O Iz LC) O (01 CY) O 0 O O O f� O CM O IT (D 00 U') ct O CN N M(Y) M O O I- O O C) It 07 CO 't O O ti L 0) ti d O 0) 00 N N N LO N co C] W N O N •- 00 O N N N c) 00 N 00 (M 00 I� M L h N N O 00 O N N M N M O (7 Z D aN- H � Z = U J LLJ J Z o o o ti pl pcDl_o� 0, d= DLO � M (D �Oo�o0 I< w M F- p fn E W Z Q LRi J J Z J O U J IJ _j J O D_ Q U F- U U Q O Q U -- LL LL Q C� Q Z Z Cl W LL Z Q W LL W Z Z Q m w J (DW WI W W p j QQ o Q � Z w U O g Q } O n O J Lu J O W Q z O W W p f- U) U CD U W D_ D. U D_ U' U) U I- 34'7 o0? ANIMAL PICKUPS MONTHLY: Dogs Alive 43 Dead 3 Cats Alive 15 Dead 6 Other Animals Alive 15 Dead 17 TOTAL ANIMALS Alive 73 Dead 26 TOTAL ANIMALS REMOVED Q G ANIMAL CONTROL REPORT FOR: April, 2000 YEAR TO INCIDENTS DATE: HANDLED: 184 Bite reports 48 47 Animal trap set ups 24 Cruelty to Animals Investigations 18 35 249 105 354 VIOLATIONS: No owner Contact Dogs at large 37 Noise disturbance 1 Defecation removal 0 License violation 0 Other 0 Monthly Total 37 YEAR TO DATE 107 TOTAL MONTHLY INCIDENTS HANDLED: 252 Warnings 7 0 0 0 0 7 47 Vicious Animal Restraining order YEAR TO MONTHLY DATE: Special hour patrols Zoning Violations Lost & found reports Animal Rescue Outside agency assistance City hall reclaims Other TOTALS Citations 11 1 0 19 1 32 118 3 12 10 33 2 7 0 1 13 37 0 3 24 108 5 13 1 9 6 38 13 84 77 345 TOTAL YEAR TO DATE INCIDENTS HANDLED: 971 3430,33 CODE COMPLIANCE REPORT FOR: April, 2000 ABATEMENTS: YEAR TO DATE: Nuisance Abatements Started 44 195 Weed Abatements Started 1 21 Vehicle Abatements Started 69 318 Dwelling Abatements Started 4 50 TOTAL STARTED 118 584 TOTAL COMPLETED 151 710 Home Occupation Inspections 7 43 Business License Inspections 14 58 Public Service 250 1,409 Garage sale permits Issued 168 483 Slav & Neuter Vouchers 0 0 343 6, 4 w I.- z W J LLU) W oW N O z J U m Q O O O O O 00000 m 0 0 0 0 0 N N N N N p Lo M d CO t.- Z 0 0 0 0 O co z O F- Q I- z O z Q } tY W W z (j) O U O ~ U a Q W w WOf v cwn < p er C) -j U) U W J W W �_ Z'aC�aU)a M co M O f- 00 CO CO 't 0) O 1`- — CM C U? O V O 91 p r N O O t ti ti � CD CD O O O O O I co co (D co cD CL 'N co CM M CM co U) U7 U7 U') U') I N N N N N N N N N N O O O O 0) d a+ N Q Q Q Q Q a U U'U U U Q Q Q Q Q I- I- F- H F- >,ZZZZZ v 5 5 5 5 5 �00000 �'3�ggg O w O N J p W U 0 ~ IWOWz_0 Q Ei -i '.E 2 - �ZUUOU co LO �I M N O N w co 00 co O 00 W W F- } O Q z W U) a - z z O Z Q 0 U - z O a J O w O D 2 W z R o m J o z y�j U z w uj Q �WO IWzWO �lacDaWof p � N M T N V N N M CO IN N N N N 0 0 0 0 0 DEPARTMENT REPORT: 9' A •Y4 4 " MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOIED DATE: MAY 16, 2000 SUBJECT: DEPARTMENT REPORT FOR THE MONTH OF APRIL Attached please find a copy of the Community Development Report which outlines the current cases processed by staff for the month of April. 3j r 4 PANlonthly Department Report.wpd z W E F- Q a W z W E O J W W F- z D O U O P a O F- a V WQ) 0 � a� Q. 0 U c O a •a 'a -o a a) a) (D a) CD E E E E E E E E C E E E E E -0 .n -0 -0-0 .0 c -0 .0 .0 .n -0 U) U) cn M U) cn o cn U cn(n co c co M N LO CO N O (D M .— m s O co cn +, c U) � +r c a) c c0 LU i c � *' 0 _0 _0 0 (D O 0 E C7 a E V7 Q � 0 aci E in c Q a� c Q d N cn N m c>- cn Q ° N c a m rn a) D Q �, a' cc +, a' +� E v c o m E o `m E a� v7 Q ` a� c cn N Q V Co a c O0 (D 0 a O It .E a E c� j a) > 0 E c c> > rn a �i c� a � U U) 0 in N w v o r 0102 N A.. U a a rn CD -C cc 0a c a) cn-a Vw CC� w ° a) a) +. " pUQ 000 000 N N N �-00 NM4 N aa..UU w cu L > Cc C-Q E Q� Q c> Q c I O a 0 U Q o --o o o ���0 C") UMCFM or QaaU c> c c ac o a o U Q U ' o o 0 0 0 0o�-00-- MItIn CLaUU M C N_ uj � 0 CO— CMi p t ) N O p O E E p O cn cc C O C 0 a) `� d C co a) co C F— +`� +, a a O is O w`- Q L - CO 50 c a) O ca a) Q O Q ° j C p +, r C ° m U O B cm _ O cn� Cocu cB 0 c +1 O O a) C to u. N a) �O M C `�- O c0 M - 0) C " O o ` a CU N z co C p cC . C C U a) 0) c c a) o t a n '> > 7 a c c E c`u 2 cn +j cm co +' > > M a) +� v) a) E a) a) c �° E O � � ca 1� co 4- ° E aa'i V) -0 O C° o o a +� vi ,� E a) °' cEo `° E 'a U ., . o a) a° 0 a N >, c cn ° c a) c m +J o ca o Co a) �n o +� a) o C +� ., c �, p>` N C U X a) C '� O p E N c CL `� N •C N "a N m C `� cCC -Oa O E O F— M L 0 0 'OD Q Co N Q C O O -a cA +-+ a) C c0 N cNp aC) O ` U O cC > a) = p 7 Ca. 'a OM E o E C N a) co 0 o a) C cc E co CDma Q O `4- ° .- 5 C:c E a) () c c a a) 0 -0 O rn tV ° ° +C ], a) coo Fu +1 O c °� -a > E a ° .a o O aci Q cn E . O � aNi DC Cj to a) -0 ca cEo co O w- O , C a) cn t +' N a t >, +, p c a) -o co C a _0 co c0 a +� m O -0 a• � +r ° s a a) C7 >, E cc ca C ca c a) O Q cc 0 0 M C O 2 O E m 0 C -a O N O° d cr cn 0 0 O E_ O �O cp X> +' O O C '> cn p +O' > o U J N C In ' CO 0 O O O` a) 3 O O .E � a a)E 7 = -o p cc ca O cn o C O U , N O a E C a) a) .cr - p c� a 7 o' � cc cr E O aO+ Cr � O 0_(nQ +�-+ c0 a-0 � +`+ a) aiIr cr-i cc0U CC ccha. a O a) a) a n- (n a o M Lo a M Co O N M a o�= 0) c 4* 0o C?m 2 M a .o c O 00 off (D o aoa gin_ C c -a in in +� of N > a) a) U a N r CO LC) ° n cvi Opp O (o (o ULo a 0 Oc NOo �> >oo rnNarna QM a) a. N sa. N c GnT- a Na 3u � HN F~-U 0o [W 003 O U d O a A LQ CVN 't Lo CLu CM N� Lc) CD aU > o > Q o Q a ,Q LC) �� U� i , Qa (D > o > Q O Q a Q LC) �� U'�t , cc: Qa. to CO N� �tLO , CLU a) > a) o Q o Q a Q L �� U ir Qa o O N� �Lo av M NO �)to dU C: O c-a O a) a) a) 4- 3 co J c ° m ° -o c 0) C O C c +'-' cm _ M cn O a) +'°, cu 0 + > M O .0 a) C p O = C p a) C p a) U� N N 'a cviC cu 2 !n cn 4- C 0 o C -C +r U a) O 0. co r• 'O O a -p E ,� +, Co y +, O O) C ` to -0 U L co -p > M ca N O O U a) U� a O N C O° O O C> ` U a > O '� �r C — — U co O co O 'O C M— j N U ) co co a; a O O a) `� C `p w C -0 U U U C M a) p O +-� N O C -0 C CO L C a) C o Q O w- O ca ) = O c° O - U m '0 a) C .� c J cc > ++ _O +0. U cc 2 O U O ` cn C C U p) O - U U C �' +- cn O .0 C Co N N cncoa) +- co C U ++ a) C 0 4- N ca cn C C p C L Ec—°n°' p c0 p U U O U O m v) N 0 7 C O ° 0 Q. c CU p 0 aa) oEcoE 5cnyai °Qa)> Eo as �a� c� Ocii a)o �Upo cmU�' a�a�a0 °Lco� E'+crn o�c > U 0 o o � O° `c° �° �� c c—° o� M � a) U)-0 m° ' d CN c, p m Cl)`� N a) a) > '0 -0 o 0 p C a) -0 U ` O O C J Co ? 7 O> `+- O co 0 > E' L O N O O U ca, U '0 v�i O +, co U is N U O O N U > L M � O O p (� U y a) a cn > +t°—, O � C > O O 0 U C +O-' C U .- +_O� C 0) -p p C- X° O a) M co a )0 COc f E ) c C> a m a) u13) N ° wa) o a +- 0 o +� o+o o o x ° O o o 0 a) +r c `� _a) 0 +, c o O U +- a) L- �o a O m c O n c N .0 v O d cL° a) > +' ° 4. a) O � Z � +., ca >O ° +-� c ' -C E.0 t +, o Q=- o a c a— 0 �` -° a O Q- ayi � 0) U 0) O c m 0 a E ° N Q o. 6' 0 Cr cn CC CD N° O 0 O o .�- v, c 0 w O � �- U Q a d a) a) x rn a° Q a C7 Q a) a> Q OC ca Q cn N 0= cr a) +, a Q U m w rn QO ° c = o rn U O O O a) ai N E � N r• J U) O y O C a 0 c 2 O F- I— a .. O Q N c Q .y c U = m c >• co C v) a) n. +r D c F- C7 ^ E o ° CY)I� O O CO Ecu Q rn aa) NnCc Na Via) J Oco O O m Fo Co O a J �It o It J OLO O cc �i� OO6 0 6 +1 N a) N O N MLL In + O N aN) � a) 0 OM coo O -0 N Q .0 Q N D_ a CV .0 a N U a. J N ao a�- o o �- ° o ° c0cn aoi cn N d c7 I— cn cn I— d cn m a cn Y cn N U- M t 0 004 O F d CD U co � U Qa rn c� It o to o, � c � co ca c o� c o = cT a � .c +1 ._ a.. c z a) E� 0 0�� F � a >� a _� U a�o A CcC c > 2 QQ O C CU L o o U o c m c N a� m M a) a m :3 m O cc:� V)(n � V O x a 0 co O O a O 0 CN 35� ' O a W cc ch Q y H W a J Q V a L. o p O o O O O O O O y N C O O y 0 C �O n n qt co M mU -a d CD w as CD O O v O cn r' 00 M Ln C d O °' `° 0 0 o o\° 0 0 0\° o\° o 0 0 0 Ci o r O LO O n N N 000 M O O O 0, N t � C E E ° 0 lop, lop, lop, 0 � \o 0 V O O O M LO O O O H V r LD O to O O� OO =O n O 00 OC +�c` �^OO o O ct O O Op Q o LCCLC aMV N s y J LU y M CLJ N O O O y y O J ` ` N Y v G y C O V C. y c w-o m a CDS E E c 3 •a y c C d (Ao vr- C. o W ., as cIM !0 7 3 C) = 7 y O y a d y a o c o c .`� o`0C `0 2 00. R m ) —0 a�ci a� 3 a > c0 ~ E �o `D o � o0o c c �o .. = o y �° w ° as a� ° y ` co cr. cc M O. y y OC Q W W M N 0 C9 Lu a V co r C. y y i CC !0 d ` CDy y O U c C y N ++ C Q 3 io C. J J D N N C: N O CL v -p OO C V O z <`p LL O N N c= c CC 3 l0 c y r t6 r o y 0 'C y 'C o 4 c H J3 cc a a E a £ a a O v y == 0 69 v DEPARTMENT REPORT:" U ~Y 4 w5 O� OFT19 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: MARNI KUNSMAN, RECREATION SUPERVISOR# VIA: DODIE HORVITZ, COMMUNITY SERVICES DIRECTO DATE: MAY 16, 2000 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF APRIL 2000 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF JUNE 2000: June 7 *"The Benefits of Positive Thinking," Seminar June 10 La Quinta Summer Golf Tour Kick Off, Cimarron Golf Resort, Cathedral City June 11 Summer Adult Soccer League Begins, La Quinta High School June 12 *Putting Contest June 12 *Tennis Social June 12 *Memory Screening by the Alzheimer's Association June 12 Beginning Computers, Boys & Girls Club of La Quinta June 13 Creative Cooking Made Easy, Evening Classes, Senior Center June 14 Intermediate Computers, Boys & Girls Club of La Quinta June 15 *Healthy Cooking Class & Tour at the Heart Hospital June 17 La Quinta Summer Golf Tour, Sun City, Palm Desert June 19 *Adult CPR Class June 19 Pacific Rim Cuisine, Cooking Class, Senior Center June 20 *Healthy, Quick & Cool, Summer Cooking Class June 20 *Free Hearing Consultation and Hearing Aid Check June 20 Beginning Yoga Classes, La Quinta High School June 20 Continuing Intermediate Yoga Classes, La Quinta High School June 21 Gourmet Microwave Cooking, Senior Center June 22 Shopping Excursion to South Coast Plaza or Fashion Island June 22 *Salad Days Luncheon June 22 "How to Win the Money Game," Financial Workshop, Senior Center June 22 Traditional Regional American Cooking, Evening Cooking Classes, Senior Center June 24 Summer La Quinta/Pizza Hut 2 on 2 Grass Volleyball Tournament, Adams Park June 26 Mature Driver's Course June 28 Beginning & Intermediate Ballroom Dance Lessons, La Quinta High School * Senior Center Program, Class or Event 3Jr i T4ht 4 4 Q" Community Services Department Attendance Report for the Month of April 2000 Summary Sheet Program 2000 1999 Variance Meetings Per Month 2000 1999 Leisure Classes 183 105 78 17 12 Special Events 1023 1327 -204 10 10 Adult Sports 546 604 -64 12 9 Senior Center 2041 1901 140 134 104 Fritz Burns Park Pool 1630 590 1040 30 30 Program Totals 5423 4527 990 2031 165 Information/Referral s Senior Center 960 1095 -135 151 120 Total 960 1095 -135 151 120 Sports Complex Use LQ Sports & Youth 6000 6000 5600 5600 400 Total 6000 6000 5600 5600 400 Total Programs 12383 11622 64551 5954 685 Volunteer Hours Senior Center 927 775 152 Meals on Wheels 54 58 -4 Community Services 56 0 56 Total Volunteer Hours 1037 833 204 Monthlv Revenue Senior Center $ 5,482.00 $ 3,407.00 $ 2,074.00 Community Services $ 5,267.00 $ 1,700.00 $3,567 Rental Income $ 1,437.00 $ 1,634.00 ($197.00) Total Revenue $12,186.00 $ 6,741.00 $ 5,444.00 Revenue Year to Date Senior Center $65,128.50 $30,927.91 $34,200.59 Community Services $66,238.70 $43,339.00 $22,899.70 Rental Income $8,399.50 $14,152.00 -$5,725.50 Total Revenue to Date $139,766.70 $88,418.91 $51,374.79 353 002 Community Services Program Report for April 2000 2000 2000 1999 1999 2000 1999 Participants Total Participation Participants Total Participation Variance Meetings Meetings Leisure Classes Beg. Computers Mon. 10 20 10 30 -10 2 3 Beg. Computers Tues. 9 18 10 30 -12 2 3 Beg. Computers Wed. 10 20 7 21 -1 2 3 Int. Computers Th. 9 18 6 24 -6 2 3 French Conversation 16 64 0 0 64 4 0 Microsoft Access 5 5 0 0 5 1 0 Microsoft Power Point 81 8 0 0 8 1 0 Int. Ballroom Dance 101 301 01 01 301 31 0 Totals 771 1831 331 1051 781 17 12 2000 2000 1999 1999 2000 1999 Participants Total Participation Participants Total Participation Variance Meetings Meetings Special Events 2 on 2 Grass Volleyball 28 28 16 16 12 1 1 Annual Poppy Festival 30 30 41 41 -11 1 1 Egg Hunt & Chalk Draw 275 275 325 325 50 1 1 Spring Break Week Camelot Park Trip 35 35 35 35 0 1 1 Ice Skating Trip 35 35 35 35 0 1 1 Park Party Trip 35 35 35 35 0 1 1 Movie Outing 35 35 35 35 0 1 1 Oasis Water Park 35 35 35 35 0 1 1 Community Picnic 500 500 750 750 -250 1 1 Culture in the Courtyard 15 15 20 20 -5 1 1 Totals 1 10231 10231 13271 1327 -2041 10 10 2000 2000 1999 1999 2000 1999 Participants Total Participation Participants Total Participation Variance Meetings Meetings Adult Sports Open Basketball M/T 66 66 10 10 50 8 6 Adult Soccer League 120 480 198 594 -114 4 3 Totals 186 546 208 604 -64 12 9 353 003 Senior Center Attendance 0 0 9 1999 e istere Total—a istered Total eetings Participants Participants artici anon Variance 2000 1999 Senior Activities Bridge, ACBL 209 209 210 210 -1 4 4 Bridge, Duplicate/Social 446 446 400 400 46 12 13 Golden Tones 123 123 12 12 111 8 2 Ice Cream Social 26 26 33 33 -7 3 3 Monthly Birthday Party 27 27 24 24 3 1 1 Monthly Luncheon 89 89 94 94 -5 1 1 Movie Time 68 68 32 32 36 8 5 Putting Contest 8 8 0 0 8 1 0 Seminars 57 57 47 47 10 5 3 Television Viewing 34 34 54 54 -20 n/a n/a Tennis 128 128 64 64 64 12 6 Tennis Tournament/Tennis Social 43 43 13 13 30 2 0 Senior Activity Total 1258 1258 983 983 275 57 38 Senior Leisure Courses Ballroom Dance 7 28 20 84 -56 4 10 Ceramics 12 48 13 58 -10 4 4 Computer 44 74 16 41 33 13 11 Computer Tutor 14 14 0 0 14 141 0 Exercise 59 394 50 437 -43 16 17 Healthy Cooking Class 9 9 13 13 -4 1 1 Spanish Lessons 8 24 11 12 12 3 2 Senior Leisure Courses Total 153 591 123 645 -54 55 45 Senior Leisure Classes Arts and Crafts 23 23 26 26 -3 4 4 Bridge Lessons 67 67 204 204 -137 6 11 Painting 35 35 33 33 2 4 4 Quilting 29 29 0 0 29 4 0 Tap Dance 38 38 10 10 28 4 2 Senior Leisure Classes Total 192 192 273 273 -81 22 21 TOTAL SENIOR PROGRAMS 1603 2041 1379 1901 140 134 104 Senior Services A.A.R.P. "55 Alive" 18 18 38 38 -20 2 2 AARP Tax -Aide 29 29 28 28 1 2 2 Ambassadors/Entertainers 104 104 68 68 36 n/a n/a Blood Pressure Check 48 48 46 46 2 4 4 FIND Food Distribution 404 404 493 493 -89 4 5 Hearing Consultation 3 3 7 7 -4 1 1 Information/Referral/Outreach 309 309 401 401 -92 n/a n/a Legal Consultation 25 25 0 0 25 2 0 Medicare Consultation 17 17 7 7 10 n/a n/a Share Meetings/Sign-up 3 3 7 7 -4 2 2 TOTAL SENIOR SERVICES 960 960 1095 1095 -135 17 16 SENIOR CENTER TOTAL i 2563 3001 2474 29961 51 1511 120 Page 3 36$04 DEPARTMENT REPORT: o�c&t,, 4 S C� OF 9ti TO: The Honorable Mayor and Members of the City Council FROM: Chris A. Vogt, Public Works Director/City Engineer / DATE: May 16, 2000 RE: Public Works/Engineering Department Report for the Month of April 2000 Attached please find the following: 1. Summary of Citizen Request reports received; 2. Summary of Graffiti reports received; 3. Plan Check Applications received; 4. Encroachment Permits received; 5. List of Capital Improvement Project status; 6. Maintenance Report. Chris A. Vogt Public Works Director/City Engineer 36Y T:\PWDEPT\COUNCIL\2000\00050ept.wpd O O O N J_ CC CL 0 F- U) W d im Z W N f fwK F- F- F- F- F- F- F- F- F- F- F- F- F- F- F- F- F- F- F- F- F- F- F- O O O 00 000000000000000000 O O O 00 000000000000000000 O O O 00 000000000000000000 N N N N N N N N N N N N N N N N N N N N N N N d n C) O It IO CD 00 — — — O n 00 O It I�t O 00 N N N N N N N O O O O M O— N N N N N O ,' d O O 00 000000000000000000 d- 4 L �n �n Cl) O c m m *F m 'rn m m m m m 'rn m > CD a) rn rn o) rn V 00�y E Cn N N ac)0�y ac)0 ac) N N N 00�y0�y0_y00�y0�y0�-y0 RJ W L ca V W L L V cm W W ca co W V 0 0 �.<F-F-(7 �> >> >�»» C� D: 0: 0= CC D: CIE CE U a) O O ro 0 — "A., �f m X O N .a C .- `— N ° m c e (D c0i V 0 L 0 U Y m E c 0 c.0 °� 0 v) " E Oro L O L CA O O C 0 CA C 0 M Y q�. c C> m C 0 C.)O � Y O C1 C m CA L (n lE0 O �' U 0 m Q U m O CT C N .O y 3 w U m m y �0, C a-0 'C m L m L (n m m m C N N _ coID U L E a) N c p° 0 ;O O Cal o w C 0 (n ° 0 �� (n o c m ° C Oca� y� 0 y .N m C E L L 0 fa m C a) C 0 a .y U m m 0 0 m a) m o2f a) +m+ cn 0 .- a ro a) c O ., m :� O O m 0 L U m a) N s vi � N �='� L U N U V t! R 'O O ` L U N ro +m. y L) 7 L m m 0) F- O m C 7 E 0 cu .0 ° ° c o °; E 3 0 m c E aa) L m c y ai s m 3 c"�n m a 'c o Q c o 'rn E, m m 0 ip d m 0 0 3 o `m @l L y o m E c o> m o U c 0 c 0 C 'x c Y a�'i 0 ,0 w Y a) _ D C) O _ O W 0 L CA C 7 O C N m m Q) m a O C O L 0 a N Cal m'°p y m •y ro-0(n E O D. O G C O m 7* O C E N O O O -n O U m (mN y° Cn m �O > CO `°m �• C E ate, N '' d' CA N m C- a) M N CL U N Y L Q C z2000� 3 0 0— m x o z v, 0 0 d o o o° Q �d zEnzU)Q wzLU CSCLW0(1) -0 � m> ° 0 ��'- a) � Co 'o m i m m 2 0 ro = 0 Vj m O m O N m 0 J N 3� mL U m `�° Ego= 0 C7 °n�m a . " 7 a () ,a CD N a) N a) ,M 0) '0) 'cm N a) N a) N 0 N a) N N 'O CA C O CA ° ro N a) N cm N O 7 0 y c C C C c C C C c C C c C y42) C C c ,C cn m y m m y a� a� m m m m ro 0 m o° m c f0 ° `0 Co m > �> »CC>> >> > " LC O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 000 O O 000000000000000000 O O O O O 000000000000000000 N N N N N N N N N N N N N N N N N N N N N N N M M lO N (M I- M M M O O tt -ct It It 0 O CJ 00 00 -. O O O O N N N N N N N N N N N N N "'p O O O O O 000000000000000000 N M t LO OA (O 00 (`M c- n d' Co Lc) n O M (0 (n .- N '- 0) ..: I- O n N N O N OD M 00 0n (") M M r, C N N 00 � Cl) N N (D 1, (D co r- n n (D N O (0 Il n N m 0 N N O (D N n (0 N N N N N N N N N N N N N N N N N N N N N N N C 0 ca `m a 0 364, 000 0000000000000 0000000000000 L6 L66t6 00000000 6 �aoCo�corn�n�n�n�nin�n�0 M' � .- v> yr yr vs yr yr to yr yr yr o) *' 0 0 0 0 0 0 0 0 0 0 0 0 0 ' 0 0 0 O O O O O O O O O O 00 00 � N M N N N N N N [t 00 yr to v� th v> v> vs irr yr v> vy yr M 00000000000 0 00000000000 MMOM0000000 to O O M �t CO M M M M M M N Ln rn Ens;•, 1Z 3 pp U .Q � 3 m H o c r n� c 0 0 o v, 3 3 y aO 00 3 � o 0 y :3 9 HI 1 10 IWIUJI O � W 'aa N > N a N. .- �. v, 'D a N m m 3 w o` > dE: q > o c CJ m Q U o` 0 0 0 U m o w a`> c y Oo a N Cl) a c t y N 9 m 1- L H w� 2 IJJ U � LO CO C.O COO Cl) COO M COM U') N N l`7 M N N N N N N N N O o 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O C. ° O 0 0 0 0 0 0 0 0 0 0 0 •'. O O O O O O O O O O O O O O 363 MR, O O O O O O O O O Lc)^ ^ O O N O M N j* M .- C;O LO to N N E O O C m C C cc co cc m m -C 07 C N_ �_ O0 U U U co CO .;'. CCCL a. cL a- -1FF O coT Um m a)O Q N C m `OCD O O C C U Z U n. a 5 . a m E rn O ' � N T 00 M d O O � Ln cN M M CO 1� �- M M M O O N N N N (A C C O E O a O y 7 a > y O c N cc U O c "O E O >. co O O N O E J 2 L� O O O O O h O O O O O f t N O O O O N N N N co Q CO �m 0 364 0 0 0 N J FE d Q (n F— CL uu d Z w U Q O W U Z w ol L L L L L L L L L L L L L L L L L L 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N 0 N L) N L) N a) N N N N L) N d N O N t rC) C) C) C7 CD C7 Cf C7 O CD C) C7 C) CD O O O O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N CD CD In Ln 11') In O lt') in Lo Ln Lo In � O O M\ CM \ N <' M M � � Lfy f� Ln Ih I� In - 4 co N p O O O O O O O O O O O C) N ti � i i i O M 0� 64 69 OCj Co M co M "�,...... � b�9 69 � Z; E9 ER E9 Efl E� > w U N CD C O N 4) C C C y 0) E O CV 'r- Ln (0 = � U U L C ` 0 O N f0 3 •N � 0 'Z •� O s U a co O C O w I= N N o 0 co cn E o 2 CD o 3 3 h m m C) � c)cc 0 m o y c c c L L rn w- Com o�aro 0oo O a L CO L L O () Co R) — X D X 0 � M a 3 3 Q m o 0 Co a a) .• co L L E U U •a a U L L Co y c0 L_ _a O �+ : + O O . L U N C a C C j- (n y E c0 -0 Q) 7 7 � T `� v 0 CO 0 E Eco L) o 0 0 o c 0 m c >> o o C6 c L p o o •� �o W- E co 0_ O_ �_ p p o m — — "... E C O O N C9 Cn CO U N O "'' 0 0) -0 -0 •C- O o ..0, O o O y C Cm co7 J 0) 0) O- ELO o o m cc 7 cc •'- a) CO C6 w M 10 to 0Cc Co) 0) .• - L ui to Cn Q�oao 'cu co �v�0��� �LLoQ 0i00 E E Cc — � 10 co c c N Oo E E i> c)E E j E m . o c, c c c, c; o 0 "LO m a) MN— �'Q� °o N N' Cn " N N U „�, (-0 N W m O C9 f0 Co M 0 co LpnC7C� tlC CD n y ` j, f° U U co (n co m 9D N CU CD 0) CD (D 0) N O Cu N 0) N L L (D o 0 E E E E E E E E E E E E o U E LL LL Co m Co C6 m m c6 c0 •- c0 co co Co c0 o rn rn cn rn cn cn � F— cn y cn rn U cn Q Q L C•j U U [ - - O C co C 3 3 co U m _ C L L E E L L o E Q) (D L L E o o f° Y o` o E E a) a) U U_ .- c U c9 co U w w .I,7 7U oO�UU- �DDU a) 0 �Mco Q N F— O F— U 0� F— B O O C o 1 r- N M V- In CD f� w m O- N m't r CD co I- r r_� r_ r_ r_� 00 00 Co00 00 O (Co 0 0 0 0 a 0 Cl 0 0 C) Cl C) a 0 C) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 �io 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N - P It - CO CO CD CO CD O CO N O � '� d' r O O O O C) O O \O N N N N N N N N N It 4 :44 4 :4't -4 4 4 It '- 4 � d' :.' O O O O O O O O O O O O O O O Cl O O 36j- 005 MONTHLY PROJECT STATUS SUMMARY Capital Improvement Projects F/Y 1999/2000 April 2000 Project Name/No. Contract Complete Complete Scheduled Amount last to Date Construction Month Start/Completion City Entrance Monuments 98-05 $257,100 0% 99% August, May, 2000 Award 5/18/99 1999 Miles Ave/Washington St. $1,310,649 0% 100% Sept 21, Mar 12, 1999 Imprvmts / 98-07 Award 6/22/99 `98 Washington St. Widening/ Ave 50 $2,428,700 5% 98% Sept, 1999 April, 2000 to Village Ctn. 98-09 Award 6/22/99 Rondo Drainage Channel, 98-11 $165,106 0% 0% April 2000 July, 2000 Award 3/7/00 Parc La Quinta Electrical Under $126,430 0% 100% Jan 1999 July 1999 grounding 98-14 Various Citywide Street $236,793 0% 95% Sept 1999 Mar 2000 Improvements, Signals, 98-15 Award 9/7/99 Fritz Burns Park/ Bear Creek Bike $219,807 0% 70% July 1999 July Path Retrofit/rest stops 98-16 2000 Avenue 50 Pavement $259,783 0% 100% Dec 1999 Feb 2000 Rehabilitation 98-17 Award 10/19/99 Ave 50 Median Landscape 99-01 $210,000 0% 100% July, 1999 Sept, 1999 Award 5/18/99 Jefferson Street Improvements $6,876,876 0% 0% April, 2000 March, 2001 HWY111 to Ave 54, 99-05 Award 6/29/99 Tampico, Sinaloa & Ave 52 $346,211 0% 95% Jan. , 2000 March, 2000 366 T:\PWDEPT\CIPDIV\MPSSMST REPORT\2000\0004Mpsmst.wpd Revised 518100 006 0 U a CL a) 0 E cr a) 0 LU 41) [-E JE- U) c U) lu u 0 0 CD > 0 E E a. R RE. 0 a) E 0 (D 0 w U) (D 0 - 2! 0 FB I (5 1 165 jc' S 2 b! 2! :L- 151 1 ll�i I I I I 1 01 CD 0) r E Z' 0 0) m CL Q 5 Department Report No. q' A POLICE REPORT Inside this issue: April Significant Activity Report School Resource officer Reports for March/April March Crims Statistics Summary La Quint* Target Team March Report Special points of in- terest from the Crime Statistic Summary: • Burglary reports are con- tinuing to go down, but still comparatively high to 1999 statistics (over 40% increase). • Vehicle Theft reports con- tinue to support a down- ward trend and show over a 25% decrease in year-to- date statistics. • Non -Injury traffic reports continue to an upward trend. • Vandalism incidents con- siderably lower than March 1999 and YTD 1999. KM 2000/APR 2000 HDT: Making our lives safer in La Quinta Post Blast truck with team members — response vehicle and shade canopy in the background Duringthe last year, Riverside Sher- iffs Hazard Device Team (HDT) was called to assist our officers in La Quinta over 25 times. Although most of the call outs were found military explosives and 'garden variety home- made pipe bombs,' each response is a po- tential life and death call. An example of a recent callout occurred on April 14, 2000, in the City of La Quinta. The call originated at a private residence after a homemade pipe bomb had exploded. The suspect, who was a father and homeowner was manufacturing a steel pipe bomb when it detonated causing him a moderate head injury. He was ar- rested. Each member is a professional with years of training and experience. Selection to the team requires a five year commitment. Applicants must pass a written test and physical agjlity test conducted while wear- inga "bomb suit' and then wearing 'chemical suit.' A percentage of the appli- cants develop claustrophobia while in the suits and are weeded out of the process. Training includes 5 weeks of basic EOD in Huntsville, Alabama, 6 weeks of Hazardous Materials handling and classes in identify- ing and handling weapons of mass destruo- tion. In addition to the necessary training, the equipment requisites are staggering. Each member has a HDT response vehicle. The vehicles are provided with tools, photo and video equipment, both chemical and bomb suits, an electric power plant and lighting and many other speck Items of equipment. The Department also maintains the "Post Blast Truck' and a "Bomb Kettle" mounted on a trailer. Riverside Sheriffs HDT Bomb Kettle Trailer — was formed in 1981 Maintained at the Indio Station and consists of six members. Pictured right to left is the supervisor, Sgt. Ken Cook, Inv. Harold Posey, Dep. Frank Anderson, and Dep. Jim Callot The other two members are Inv. Lee Tainter and Dep. Jeff Lundgren. 360 LA QUINTA POLICE DEPARTMENT Significant Incidents / Highlights APRIL, 2000 CALLS FOR SERVICE 04/01 (Sat) 43 04/16 (Sun) 42 04/02 (Sun) 23 04/17 (Mon) 40 04/03 (Mon) 36 04/18 (rue) 37 04/04 (rue) 42 04/19 (Wed) 39 04/05 (Wed) 46 04/20 (Thu) 42 04/06 (Thu) 39 04/21 (Fri) 36 04/07 (Fri) 48 04/22 (Sat) 39 04/08 (Sat) 46 04/23 (Sun) 39 04/09 (Sun) 44 04/24 (Mon) 45 04/10 (Mon) 44 04/25 (rue) 52 04/11(Tue) 50 04/26 (Wed) 29 04/12 (Wed) 35 04/27 (Thu) 26 04/13 (Thu) 38 04/28 (Fri) 57 04/14 (Fri) 47 04/15 (Sat) 33 TOTAL CALLS: 1137 (Averaging 41 calls per day for the reporting period) (Includes self -initiated activity and citations issued) SIGNIFICANT ACTIVITY 4 1 Reckless discharge of a firearm in the area of Ave. Juarez and Calle Nogales. Unknown suspect shot a stop sign nine times with a 9mm handgun. 04/02 Felony warrant service in the 52-000 block of Calle Avila.. Deputies attempted to serve a felony warrant on a 21 year old La Quinta man and were met by several hostile family members. Two 19 year old Ridgecrest males were arrested for possession of marijuana for sale, in the area of Eisenhower and Calle Tampico. Arrest was made out of a traffic stop. Suspects possessed four pounds of marijuana. 04/03 Nothing notable. 04/04 A 35 year old female, La Quinta resident was arrested in the 53-000 block of Ave. Alvarado for child neglect. Five children were taken into protective custody by Child Protective Services. A 28 year old La Quinta male was arrested for shoplifting at Wal-Mart. A 36 year old male was arrested in the 51-000 block of Ave. Rubio for spousal abuse and resisting and obstructing officers. 1 370 Report of indecent exposure in the area of Las Vistas and Fred Waring. An unknown male suspect exposed himself to three female juveniles. Suspect fled before arrival of Deputies. 04M A 40 year old female Indio resident was arrested at Wal-Mart for shoplifting. 04/06 Report of a burglary at the KSL Corp. offices at PGA West. A floor safe and computers were taken. Unattended death reported in the 53-000 block of Ave. Herrera. An 80 year old male was found deceased by a neighbor. Appeared natural. 04/07 Possession of methamphetamine arrest at Calle Tampico and Ave. Martinez. A 27 year old La Quinta man was arrested out of a traffic stop. Non -injury traffic accident at Eisenhower and Coachella. PCF of speeding. Six juveniles arrested/detained for vandalism (graffiti) in the wash area of Montezuma and Tecate. All juveniles were released to their parents. Minor injury traffic accident at Ave. Bermudas and Calle Sonora. A 36 year old La Quinta man was arrested for spousal abuse in the 54-000 block of Ave. Vallejo. 04/08 Residential burglary reported in the 54-000 block of Ave. Alvarado. Four Hispanic males were seen leaving the residence with property. 04/09 A 17 year old La Quinta male was arrested for burglary and public intoxication at Wal-Mart. 0 10 A 20 year old male from New York was arrested at Eisenhower and Tampico for public intoxication. Hit and run traffic accident in the 48-000 block of Washington St. An unknown suspect driving a purple vehicle drove through a gate at Ave. 48 and Adams. Report of indecent exposure at La Quinta High School. A 18-20 year old male entered the female locker room and exposed himself to several females. Suspect fled in a blue in color vehicle. Misdemeanor warrant arrest of a 20 year old Coachella man. 04/11 Nothing notable. 04/12 Nothing notable. 04/13 La Quinta Target Team served a search warrant in the 53-000 block of Ave. Martinez. A 31 year old male was arrested for theft, forgery, fraud and elder abuse. Suspect was working as in -home care nurse and had obtained credit in the names of several elderly victims and also stole personal checks and forged the names of the victims to the checks. The suspect also sent money to family members in the Phillippines. Investigation is continuing. 2 04/14 A 43 year old Palm Springs man was arrested for public intoxication in the 78-000 block of Calle Tampico. Minor injury traffic accident at Adams St. and Westward Ho. PCF of speeding. 04/15 A 22 year old La Quinta male was arrested for DUI in the 53-000 block of Ave. Villa. Suspect nearly missed striking an off -duty Deputy head-on. Deputy followed the suspect and reported the incident via cell phone. A 15 year old male was arrested in the 53-000 block of Juarez after assaulting his mother. 04/16 Five reports of vandalism in the 52-000 block of Eisenhower and Ave. Valasco. Several residential walls were spray painted with gang graffiti. Hit and run traffic accident in the 51-000 block of Ave. Carranza. Unknown vehicle struck a parked car. Two Coachella males arrested for shoplifting at Wal-Mart. Non -injury traffic accident at Ave. 54 and Monroe. PCF of unsafe passing. Assault with a deadly weapon (bat) reported in the 54-000 block of Ave. Vallejo. Two males and two females became involved in a physical altercation and one of the male parties struck the car of another party with the bat. No serious injuries. One of the male parties involved claimed to be a City of La Quinta employee. Vehicle theft reported in the 53-000 block of Ave. Navarro. An 18 year old male stole his father's vehicle. 04 7 A 19 year old La Quinta male arrested for shoplifting at Wal-Mart. 0410 Unattended death reported in the 52-000 block of Ave. Velasco. A 57 year old female was found deceased in her bedroom. No signs of foul play. 04 19 A 33 year old La Quinta man was arrested for manufacture and detonation of an explosive device in the 79-000 block of Victoria. Suspect had modified several model rocket engines and encased them in a pipe. The device exploded which resulted in the suspect receiving minor head injuries. HDT responded for the investigation. Non -injury traffic accident at Ave. 48 and Jefferson. A steel valve cover in the roadway was struck by a passing vehicle. A 38 year old Corona man was arrested for DUI at Bayberry and Coldbrook after his vehicle struck a stop sign. 04/20 A 23 year old male was arrested for a felony warrant in the 53-000 block of Ave. Velasco. Minor injury traffic accident at Fred Waring and Washington St. Complaint of pain only. PCF of failure to stop for red signal. La Quinta Target Team served a search warrant in the 53-700 block of Ave. Villa for the recovery of stolen property from a previously reported stolen vehicle. Search warrant also revealed a large amount of gang contraband related to the `South Side Indio (SSI) Gang." Further investigation is pending on the gang information. 04/21 Search warrant served by the La Quinta Target Team in the 53-000 block of Martinez. This was a second search warrant on the fraud investigation reported on 04/13/00. Additional property and evidence was seized. 0 2 A 23 year old Apple Valley man was arrested at Wal-Mart for shoplifting and theft with prior convictions. He was also booked into jail for violation of probation. A 29 year old Coachella man was arrested for possession of methamphetamine. 04/23 A 19 year old La Quinta man was arrested for public intoxication and possession of marijuana in the 49-000 block of Marimba. Subject had been arguing with his mother but fled before the arrival of deputies. He was located at a nearby shopping center. A 33 year old La Quinta man was arrested for a felony warrant related to domestic violence in the 78- 000 block of Miles Ave.. Minor injury traffic accident at Washington and Bottlebrush. Four people were transported to local hospitals. Cause of the collision is still under investigation. 04/24 Non -injury traffic accident at SR 111 and Dune Palms. One vehicle collided into the rear of another. Major injury traffic accident at Ave. 52 and Washington. A 41 year old male collided into the rear of another vehicle. Subject was possibly DUI. Same subject was also involved in another hit and run traffic accident on Ave. 52 and Bermudas. DUI related traffic accident at Washington and Miles. A 75 year old Palm Desert man collided into the rear of another vehicle which caused a chain reaction involving four vehicles. The suspect was transported to the hospital for health reasons not related to the collision. 04/25 A 31 year old Indio man was arrested for a misdemeanor warrant out of a vehicle stop at Eagle Hardware. A 13 year old male was detained at La Quinta Middle School and transported to Indio Mental Health after making threats to hurt himself. Report of assault, domestic violence related, reported in the 53-000 block of Ave. Ramirez. A 26 year old Indio man assaulted his ex -girlfriend. Victim declined to prosecute. 4 373 04/26 Nothing notable. 04/27 Non -injury traffic accident at Hwy 111 and Adams. Driver was on parole and lied to Deputies about his name. He was booked into Indio Jail for parole violation. 04/28 Methamphetamine Lab in the 52-000 block of Ave. Mendoza reported during a probation search by the Special investigations Bureau -East. Unknown at time reference arrests or contraband seized. Felony warrant arrest at Simon Motors, 78-611 SR 111, of a 38 year old La Quinta man. The warrant was for 422 PC/Terrorist Threats. Felony warrant arrest in the 50-000 block of Guayanos of a 47 year old La Quinta man. W 374 Riverside County Sheriff's Department La Quinta Target Team Monthly Report Deputy Thomas Brewster and Deputy Edward Price The following is a summary of the Target Team activities for the month of March. Ongoing investigations 6 Meetings 4 Arrests/Filings 5 Recovered stolen property $12,000 Vehicle stops/checks 25 Citations 3 Business contacts 10 Surveillances 1 Investigation assists Property checks 5 8 Civil commitments 0 Arrest warrants served 2 Bicycle time 8 hrs Arrest warrants attempted 9 Training hours 2 Programs 1 Illegal drugs seized none Pedestrian checks 35 Crime prevention hours 11 Bar checks 8 Back-ups 15 Total mileage: 1005 Follow-ups 24 Search warrants 3 Probation searches 4 Parole searches 1 Consent searches 34 375 ARRESTS AND_ CRIMINAL FILINGS ➢ LQ resident arrested for a assault w/deadly weapon warrant. ➢ Bermuda Dunes resident arrested for felony failure to register as a sex offender. ➢ LQ resident arrested for fraud, forgery, elder abuse and possession of stolen property. ➢ LQ resident arrested for vehicular manslaughter. ➢ LQ resident arrested for vehicle theft. NQTE..,WORTHY ACCOMPLISHMENTS ➢ The Target Team assisted with a traffic accident investigation and have charges pending against a La Quinta resident for vehicular manslaughter. ➢ The Target Team conducted an investigation reference a reported fraud that occurred against an elderly male. The suspect was found to have stolen bank checks, falsified credit card applications in order to secure credit in other persons names and mail order thousands of dollars worth of merchandise. One male was arrested and two search warrants were served reference this case. ➢ The Target Team was contacted by the San Diego Police Dept. in reference to a stolen vehicle being recovered in there city. The suspect and vehicle were from La Quinta. After speaking with both the San Diego County D.A.=s office and the Riverside County D.A.=s office, the Team was able to transfer the charges back to Riverside County jurisdiction. The suspect is in custody, a search warrant was served at his residence and numerous items of gang related contraband were seized. ➢ The Target Team participated in a Youth Sports Association program at the La Quinta Middle School. ➢ The Target Team made a presentation at the La Quinta Senior Center reference elder safety concerns. ➢ The Target Team attended the CVNOA meeting and gathered information on drug activity in La Quinta. ➢ The Target Team assisted with a second Neighborhood Watch meeting at the Palm Royale C.C. ➢ The Target Team assisted SIB with a methamphetamine lab in the north area of La Quinta Cove. The Target Team assisted patrol with calls for service during busy times. 3 7 �; CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT WEEPAIMI SCHOOL: LA QUINTA HIGH SCHOOL Deputy: Randall Wedertz City Contract Position 6 Reports 0 Felony Arrest 8 Misdemeanor Reports 9 Citations 8 Traffic Stops 17 Pedestrian Checks 4 Juv. Probation Filings HIGHLIGHTS; Arrested two students for possession of eleven grams of marijuana. Students were truant from school and attempted to throw contraband when contacted. Attended forty - hour Basic school Resource Officer School in Carlsbad, Ca. Assigned to patrol during spring break in the city of La Quinta. During this reporting period, the school only had one fight with all three students being suspended from school. Seven citations were issued to students for truancy, and two cites issued for students in possession of tobacco. DEP. R. WEDERTZ #2346 *Actual reporting period covers March 24, 2000 thru April 21, 2000. 377 CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT zmmnm SCHOOL: LA QUINTA MIDDLE SCHOOL Deputy: Stephen Morton RSO Grant Funded Position NO REPORT THIS MONTH — DEPUTY MORTON IS ON FAMILY LEAVE CARING FOR "ll-IF NEW ARRIVAL TO THE MORTON FAMILY 37 10 CITY OF LA QUINTA MARCH CRIME COMPARISONS CRIME MARCH 2000 MARCH 1999 YTD (00) YTD (99) *HOMICIDE 0 0 0 0 *RAPE 2 0 6 1 SEX CRIMES (FEL) 1 2 2 7 SEX CRIMES (MISD) 0 0 5 1 ROBBERY 1 4 4 6 ASSAULT (FEL) 11 11 28 24 ASSAULT (MISD) 17 16 44 50 BURGLARY 30 19 101 71 *VEHICLE THEFT 6 8 18 24 *THEFT (FEL) 11 20 52 44 THEFT (MISD) 37 23 99 84 VANDALISM (MISD) 31 54 91 145 DOM. VIOLENCE 12 11 31 21 NARCOTICS 10 16 24 29 DUI 11 7 19 16 T/C NON -INJURY 47 42 137 105 T/C INJURY 5 1 16 12 T/C FATAL 2 0 2 0 TRAFFIC CITATIONS 185 270 583 831 * STATISTICS INCLUDE ATTEMPTS z w � o O 0) O 0) N r ■0 co m N N V- Ir- C C w I r 380 o rn o rn 0 0 -1 0 LL W W �i ti J Q W m .. Y W U 6 N W G d N O 0©0 � N V- V- i� w CL 0 w 0 J LIL Q J Ca C? N U z 0 F- m w t.� �9! r. 4 381 Ca O O cn N T- ■0 W 0 J o r� r Fi tu U d' N O 00 to mot" N O e- e- e- 38� f C3 O 0 O 0 O © � IV N 0 co co v N e-- r- %- 10 U 38 0 F- o rn o rn 0 � 1 0. �fi M N r-- Co U a U Fw- z w a w 0 N CL� Q F-- U LL LL 9 F-- LL O Z O O U O w O Ln C3 LL M N N r V- Q z U H M z 0 z 0 a U LL. I-- 3805 CITY OF LA QUINTA DISPATCH INFORMATION / MARCH 2O00 TYPE OF CALL RESPONSE TIME (MINUTES) NUMBER OF INCIDENTS CODE 1: ROUTINE 8 825 CODE 3 t EMERGENCY 1 2 38u Td4t 4 4Q" COUNCIL/RDA MEETING DATE: May 16, 2000 Continued Public Hearing on Tentative Tract 29624, a Request for Approval to Subdivide 2.44 acres into Ten Single Family Residential Lots, Three Landscape Lots, and a Private Street Lot, Located on the East Side of Adams Street, North of Miles Avenue. Applicant: World Development AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: 1. Adopt a Resolution of the City Council certifying a subsequent Mitigated Negative Declaration of Environmental Impact for EA 99-382; and 2. Adopt a Resolution of the City Council approving Tentative Tract 29624, subject to the Findings and Conditions of Approval. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City Council continued this item at the May 2, 2000, Council meeting in order to allow additional time for the residents along Ladera Drive and the developer to discuss issues raised during the Public Hearing. A copy of the May 2, 2000 Council meeting Minutes is attached (Attachment 1). A copy of the April 18, 2000 Council report is included as Attachment 2. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council certifying a subsequent Mitigated Negative Declaration of Environmental .Impact for EA 99-382; and CcrptTTM29624Wor1d5-16-00 387 Adopt a Resolution of the City Council approving Tentative Tract 29624, subject to the Findings and Conditions of Approval; or 2. Do not adopt a Resolution of the City Council certifying a subsequent Mitigated Negative Declaration of Environmental Impact for EA 99-382; and Do not adopt a Resolution of the City Council approving Tentative Tract 29624; or 3. Provide staff with alternative direction. Respectfully submitted, -ry Her 'an mmu ity Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. City Council Minutes of May 2, 2000 2. Staff report of April 18, 2000 C crotTT M 29624 Wo rl d 5-16-00 383 RESOLUTION 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING SUBSEQUENT MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR TENTATIVE TRACT MAP 29624 TO ALLOW THE SUBDIVISION OF 2.44 ACRES INTO 10 SINGLE FAMILY RESIDENTIAL LOTS, ONE STREET LOT, AND THREE LANDSCAPING LOTS, LOCATED ON THE EAST SIDE OF ADAMS STREET, APPROXIMATELY 360 FEET NORTH OF MILES AVENUE SUBSEQUENT ENVIRONMENTAL ASSESSMENT 99-382 WHEREAS, the City Council of the City of La Quinta, California, did on the 18th day of April, 2000, 2"d day of May, and the 16th day of May, 2000 hold duly -noticed Public Hearings as requested by World Development on the Subsequent Environmental Assessment for Tentative Tract Map 29624, located on the east side of Adams Street, approximately 360 feet north of Miles Avenue; and, WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 28th day of March, and the 11th day of April, 2000, hold a duly -noticed Public Hearing as requested by World Development on the Subsequent Environmental Analysis for Tentative Tract Map 29624, and did recommend certification by Planning Commission Resolution 2000-013; and, WHEREAS, said Subsequent Environmental Assessment complies with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended, Resolution 83-63, in that the Community Development Director has conducted an Initial Study and has determined that although the proposed subdivision and residential units could have a significant adverse impact on the environment, there would not be a significant effect in this case because appropriate mitigation measures were made conditions of approval and a Mitigated Negative Declaration of Environmental Impact should be filed; and, WHEREAS, a Mitigated Negative Declaration of Environmental Impact was certified for EA 99-382, by Resolution No. 99-074, prepared for CUP 99-044, SDP 99-655, and TPM 29288, for the First School of the Desert, to be developed on Parcel 1 of TPM 29288; and, UO3 P:\CCEARESttm29624wORLD5-16-2000.wpd 389 Q9 Resolution 2000- Tentative Tract Map 29624 -Recommended World Development May 16, 2000 WHEREAS, the proposed subdivision is on Parcel 2 of TPM 29288; and, WHEREAS, the La Quinta City Council did find the following facts to justify certification of said Subsequent Environmental Assessment: 1 . The proposed tentative tract map will not have the potential to degrade the quality of the environment, with the implementation of mitigation measures, as the noise, biology, geotechnical, hydrological, and cultural resources studies prepared for this project did not identify any significant impacts that could not be reasonably mitigated to levels of insignificance. 2. The proposed tentative tract map will not have the potential to achieve short term goals to the disadvantage of long-term goals, with the successful implementation of mitigation, as the noise, biology, geotechnical, hydrological, and cultural resources studies prepared for this project did not identify any significant impacts with regard to this issue. 3. The proposed tentative tract map will not have impacts which are individually limited but cumulatively considerable when considering planned or proposed development in the immediate vicinity, as the noise, biology, geotechnical, hydrological, and cultural resources studies prepared for this project did not identify any significant impacts with regard to this issue. 4. The proposed tentative tract map will not have environmental effects that will adversely affect human, either directly or indirectly, with the implementation of mitigation, as the noise, geotechnical, and hydrological studies prepared for this project did not identify any significant impact with regard to the public health, safety, or general welfare. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . That the above recitations are true and correct and constitutes the findings of the City Council in this case; 2. That it does hereby certify the environmental determination and mitigation measures of Subsequent Environmental Assessment 99-382 for proposed Tentative Tract Map 29624. . vU� P: \CC EAR ESttm 29624wO R LD5-16-2000. wpd 390 Resolution 2000- Tentative Tract Map 29624 -Recommended World Development May 16, 2000 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 16th day of May, 2000, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta .. uu5 P:\CCEARESttm29624wORLD5-16-2000.wpd 391 SUBSEQUENT NEGATIVE DECLARATION Environmental Checklist Form - EA 99-382 Project Title: TTM 29624 & SDP 2000-675 2. Lead Agency Name and Address: CITY OF LA QUINTA 78-495 Calle Tampico La Quinta, Ca 92253 Contact Person and Phone Number: Leslie Mouriquand, Associate Planner 760-777-7068 4. Project Location: Northeast corner of Adams Street and Miles Avenue 5. Project Sponsor's Name and Address: World Development 74-333 Hwy. 111, Suite #103 Palm Desert, CA 92260 6. General Plan Designation: Low Density Residential (LDR) 7. Zoning: Low Density Residential (RL) 8. Description of Project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off -site features necessary for its implementation. Attach additional sheets if necessary.) Subdivision of 2.44 gross acres into 10 single family residential lots, one street lot, and three landscape lots on Parcel 2 of TPM 29288. On Parcel 1(1.42 acres) a 7,065 square foot preschool building with parking area and play yard (approved under SDP 99-655, CUP 99-044, & TPM 29288) are approved for development. The Planning Commission certified the Mitigated Negative Declaration of Environmental Impact (EA 99-382), which included the entire map area with the exception of issues relating to the proposed tract units. The applicant also requests approval of architectural, landscaping, and site/grading plans for four prototype single family residential plans. 9. Surrounding Land Uses and Setting: Briefly describe the project's surroundings. North= Single family residences East = Single family residences South = Approved preschool campus West = Church, Single family residences across Miles Avenue 10. Other agencies whose approval is required (e.g., permits, financing approval, or participation agreement.) None identified. VUU PAEA99-382checklistSubsequent negdecTM29624Wor1d3-28-00.wpd -1 392 Environmental Factors Potentially Affected: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. Aesthetics Hazards and Hazardous Public Services Materials Agriculture Resources Hydrology and Water Quality Recreation Air Quality Land Use Planning Transportation/Traffic X1 Biological Resources Mineral Resources Utilities and Service Systems Cultural Resources X Noise Mandatory Findings Geology and Soils Population and Housing Determination (To be completed by the Lead Agency.) On the basis of this initial evaluation: I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. 11 I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the applicant. A SUBSEQUENT MITIGATED NEGATIVE DECLARATION will be prepared. I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. F I find that the proposed project MAY have a "potentially significant impact" or "potentially significant unless mitigated" on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is required. 6- b Si ature Date LESLIE MOURIOUAND CITY OF LA OUINTA Printed Name For UU"I 39 -2- Evaluation of Environmental Impacts: 1) A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the reference information sources show that the impact simply does not apply to projects like the one involved (e.g. the project falls outside a fault rupture zone). A "No Impact' answer should be explained where it is based on project -specific factors as well as general standards (e:g. the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis). 2) All answers must take account of the whole action involved, including off -site as well as on - site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3) "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect is significant. If there are one or more "Potentially Significant Impact" entries when the determination is made, an EIR is required. 4) "Negative Declaration: Potentially Significant Unless Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVIII, "Earlier Analysis," may be cross-referenced). 5) Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). Earlier analyses are discussed in Section XVIII at the end of the checklist. 6) Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. 7) Supporting Information Sources: A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 8) The analysis of each issue should identify: a) the significance criteria or threshold used to evaluate each question; and b) the mitigation measure identified, if any, to reduce the impact to less than significance tJu8 39� PAEA99-382checklistSubsequent negdecTM29624Wor1d3-28-OO.wpd -3- Potentially Potentially Significant Less Than Significant Unless Significant No Issues (and Supporting Information Sources): Impact Mitigated Impact, Impact Would the proposal result in potential impacts involving: I. AESTHETICS. Would the project: a) Have a substantial adverse effect on a scenic vista? (Master X Environmental Assessment, Pg. 5-13; EA 99-382; architectural and landscaping exhibits) b) Damage scenic resources, including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? (Master Environmental Assessment, Pg. 5-13; Love and Tang, 1999; EA 99-382) c) Substantially degrade the existing visual character or quality of the site and its surroundings? (EA 99-382; Architectural and landscaping exhibits) d) Create a new source of substantial light or glare which would adversely affect day or nighttime views in the area? (TTM 29624) II. AGRICULTURAL RESOURCES:. In determining whether impacts to agricultural resources are significant environmental effects, lead agencies may refer to the California Agricultural Land Evaluation and Site Assessment Model prepared by the California Dept. Of Conservation as an optional model to use in assessing impacts on agriculture and farmland. Would the project: a) Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland) to non-agricultural use? (Master Environmental Assessment, pg. 2-23; EA 99-382) b) Conflict with existing zoning for agricultural use, or a Williamson Act contract? (City Zoning Map; EA 99-382) c) Involve other changes in the existing environment which, due to their location or nature, could individually or cumulatively result in loss of Farmland, to non-agricultural use? (Master Environmental Assessment, pg. 2-23; EA 99-382) III. AIR QUALITY. Where available, the significance criteria established by the applicable air quality management or air pollution control district may be relied upon to make the following determinations. Would the project: a) Conflict with or obstruct implementation of the applicable Air Quality Attainment Plan or Congestion Management Plan? (Master Environmental Assessment, pg. 5-33 to 5-47; EA 99-382) b) Violate any stationary source air quality standard or contribute to an existing or projected air quality violation? (SCAQMD CEQA Air Quality Handbook, Fig. 5-1, Table 6-2; EA 99-382) c) Result in a net increase of any criteria pollutant for which the project region is non -attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? ( SCAQMD CEQA Handbook, pg. 6-1, Table 6-2; EA 99-382) R. X FN X X X 11 1� 0 u-09 395 P:\EA99-382checklistSubsequent negdecTM29624Wor1d3-28-00.wpd -4- d) Create or contribute to a non -stationary source "hot spot" (primarily carbon monoxide)? (SCAQMD CEQA Handbook, Table 9-5-M; EA 99-382) e) Expose sensitive receptors to substantial pollutant concentrations? (SCAQMD CEQA Handbook, Fig. 5-4; EA 99-382) f) Create objectionable odors affecting a substantial number of people? (SCAQMD CEQA Handbook, Fig. 5-4; EA 99-382) IV. BIOLOGICAL RESOURCES: Would the project: a) Adversely impact, either directly or through habitat modifications, any endangered, rare, or threatened species, as listed in Title 14 of the California Code of Regulations (sections 670.2 or 670.5) or in Title 50, Code of Federal Regulations (sections 17.11 or 17.12)? (Cornett, 1999; Fish & Wildlife Service letter; Master Environmental Assessment, pg. 5-5; EA 99-382) b) Have a substantial adverse impact, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? (Cornett, 1999; Master Environmental Assessment, pg. 5-5; EA 99-382) c) Have a substantial adverse impact on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? (Cornett, 1999; Master Environmental Assessment, pg. 5-5; EA 99-382) d) Adversely impact federally protected wetlands (including, but not limited to, marsh, vernal pool, coastal, etc.) Either individually or in combination with the known or probable impacts of other activities through direct removal, filling, hydrological interruption, or other means? (Cornett, 1999; Master Environmental Assessment, pg. 5-5; EA 99-382) e) Interfere substantially with the movement of any resident or migratory fish or wildlife species or with established resident or migratory wildlife corridors, or impede the use of wildlife nursery sites? (Cornett, 1999; Master Environmental Assessment, pg. 5-5; EA 99-382) f) Conflict with any local policies or ordinances protecting biological resources such as a tree preservation policy or ordinance? (Master Environmental Assessment, pg. 5-5; EA 99-382) g) Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Conservation Community Plan, or other approved local, regional, or state habitat conservation plan? (Cornett, 1999; Master Environmental Assessment, pg. 5-5; EA 99-382) V. CULTURAL RESOURCES: Would the project: X X X X X X X a) Cause a substantial adverse change in the significance of a historical resource which is either listed or eligible for listing on the National Register of Historic Places, the California Register of Historic Resources, or a local register of historic resources? (Love and X Tang, 1999; EA 99-382) P:\EA99-382checklistSubsequent negdecTM29624Wor1d3-28-00.wpd V 1 39.0 b) Cause a substantial adverse change in the significance of a unique archaeological resources (i.e., an artifact, object, or site about which it can be clearly demonstrated that, without merely adding to the current body of knowledge, there is a high probability that it contains information needed to answer important scientific research questions, has a special and particular quality such as being the oldest or best available example of its type, or is directly associated with a scientifically recognized important prehistoric or historic event or person)? (Love and Tang, 1999; EA 99-382) c) Disturb or destroy a unique paleontological resource or site? (Paleonotological Lakebed Determination Map; EA 99-382) d) Disturb any human remains, including those interred outside of formal cemeteries? (Love and Tang, 1999; EA 99-382) VI. GEOLOGY AND SOILS: Would the project: a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving: i) Rupture of a known earthquake fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? (Master Environmental Assessment, pg. 6-7; EA 99-382) ii) Strong seismic ground shaking? (Master Environmental Assessment, pg. 6-7; Sladden Engineering, 1999; Anderson, 2-29- 2000) iii) Seismic -related ground failure, including liquefaction? (Master Environmental Assessment, pg. 6-7; EA 99-382; Anderson, 2-29- 2000) iv) Inundation by seiche, tsunami, or mudflow? (Master Environmental Assessment, pg. 6-7; EA 99-382) v) Landslides? (Master Environmental Assessment, pg. 6-7; EA 99- 382) vi) Flooding, including flooding as a result of the failure of a levee or dam? (Master Environmental Assessment, pg. 6-13; EA 99-382) vii) Wildland fires, including where wildlands are adjacent to urbanized areas and where residences are intermixed with wildlands? (Fire Dept. Letter, 6-8-99; USGS Topo map, LA Quinta, 7.5; EA 99- 3 82) b) Would the project result in substantial soil erosion or the loss of topsoil? (Master Environmental Assessment, pg. 6-12; de la Torre, 9- 2-1999- hydrology report; EA 99-382) c) Would the project result in the loss of a unique geologic feature? (Aerial photos of project area; EA 99-382) d) Is the project located on strata or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on - or off -site landslide, lateral spreading, subsistence, liquefaction or collapse? (Anderson, 2-29-2000; EA 99-382) 1:1 X X X X KI X X FN X X X X 3 9 " -6- Olt e) Is the project located on expansive soil creating substantial risks to life or property? (Sladden Engineering, 1999; EA 99-382) GI VII. f) Where sewers are not available for the disposal of waste water, is the soil capable of supporting the use of septic tanks or alternative waste water disposal systems? (Sladden Engineering, 1999; CVWD letter, 2-16-2000; EA 99-382) HAZARDS AND HAZARDOUS MATERIALS: Would the project: a) Create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials? (Application materials; Ea 99-382) b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the likely release of hazardous materials into the environment? (Application materials; EA 99-382) c) Reasonably be anticipated to emit hazardous materials, substances, or waste within one -quarter mile of an existing or proposed school? (Application materials; EA 99-382) d) Is the project located on a site which is included on a list of hazardous materials sites complied pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? (EA 99-382) e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? (USGS topo map, LA Quinta 7.5'; EA 99-382) f) For a project within the vicinity of a private airstrip; would the project result in a safety hazard for people residing or working in the project area? (USGS topo map, La Quinta 7.5'; EA 99-382) g) Impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan? (Application materials; EA 99-382) h) Expose people or structures to the risk of loss, injury or death involving wildlands fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? (Fire Dept. Letter, 6-8-99; EA 99-382) VIII. HYDROLOGY AND WATER QUALITY: Would the project: a) Violate Regional Water Quality Control Board water quality standards or waste discharge requirements? (Application Materials; EA 99-382) b) Substantially deplete groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (i.e., the production rate of pre-existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted? (CVWD letter 2-16-2000; Ea 99-382) P:\EA99-382checklistSubsequent negdecTM29624World3-28-OO.wpd X X X /V 04 0 X /:/ /:/ X X �I2 9 -7- c) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of stream or river, in a manner which would result in substantial erosion or siltation on- or off -site? (De la Torre, Hydrology report 9-2-99; EA 99-382) d) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner which would result in flooding on- or off -site? (De la Torre, Hydrology report 9-2-99; EA 99-382) e) Create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems to control ? (de la Torre, Hydrology report 9-2-99; Ea 99-382) f) Place housing within a 100-year floodplain, as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood hazard delineation map? (Master Environmental Assessment, 6-7; EA 99-382) g) Place within a 100-year floodplain structures which would impede or redirect flood flows? (Master Environmental Assessment 6-7; X Application Materials; EA 99-382) IX. LAND USE AND PLANNING: Would the project: a) Physically divide an established community? (General Plan, pg. 2- 17; Ea 99-382) b) Conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local costal program, or zoning ordinance) adopted for the purposes of avoiding or mitigating an environmental effect? (General Plan, pg. 2-17; EA 99-382) c) Conflict with any applicable habitat conservation plan or natural communities conservation plan? (CV Fringe -toed Habitat Conservation Plan; EA 99-382) X. MINERAL RESOURCES: Would the project: a) Result in the loss of availability of a known mineral resource classified MRZ-2 by the State Geologist that would be of value to the region and the residents of the state? (Master Environmental Assessment, pg. 5-29; EA 99-382) b) Result in the loss of availability of a locally -important mineral resource recovery site delineated on a local general plan, specific plan or other land use plan? (Master Environmental Assessment, pg. 5-29; Ea 99-382) XI. NOISE: Would the project result in: a) Exposure of persons to or generation of noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? (Greve and Utsler, 2-29-2000) b) Exposure of persons to or generation of excessive groundbome vibration or groundborne noise levels? (Greve and Utsler, 2-29-2000) Kq /1 F:I X X X X 9� -8- c) A substantial temporary or periodic increase in ambient noise levels in the project vicinity above levels existing without the project? (Greve and Utsler, 2-29-2000) d) A substantial temporary or periodic increase in ambient noise levels in the project vicinity above levels existing without the project? (Greve and Utsler, 2-29-2000) e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use*airport, would the project expose people residing or working in the project area to excessive noise levels? (Riverside County comprehensive General Plan; Ea 99-382) f) For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to excessive levels? (Riverside County Comprehensive General Plan; EA 99-382) XII. POPULATION AND HOUSING: Would the project: a) Induce substantial population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure) ? (Application materials; EA 99-382) b) Displace substantial numbers of existing housing, necessitating the construction of replacement housing elsewhere? (Application materials; EA 99-382) c) Displace substantial numbers of people, necessitating the construction of replacement housing elsewhere? (Application materials; EA 99-382) XIII. PUBLIC SERVICES XIV a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? (Fire Dept. Letter, 2-15-2000) Police protection? (Riv. Co. Sheriff s Dept. Letter, 6-18-99; Ea 99- 382) Schools? (DSUSD letter, 2-4-2000) Parks? (EA 99-382) Other public facilities? (EA 99-382) RECREATION: X 0 11 X X a) Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? X (Application materials; EA 99-382) 400 P:\EA99-382checklistSubsequent negdecTM29624World3-28-OO.wpd -9- XV. XVI. b) Does the project include recreational facilities or require the X construction or expansion of recreational facilities which might have an adverse physical effect on the environment? (Application materials; EA 99-382) TRANSPORTATION/TRAFFIC: Would the project: a) Cause an increase in traffic which is substantial. in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? (Traffic Study 9-8-99; EA 99-382) b) Exceed, either individually or cumulatively, a level of service standard established by the county congestion management agency for designated roads or highways? (Traffic study 9-8-99; EA 99-382) c) Result in a change in air traffic patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? (Master Environmental Assessment; EA 99-382) d) Substantially increase hazards to a design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment) ? (application materials; EA 99-382) e) Result in inadequate emergency access? (Application materials; EA 99-382) f) Result in inadequate parking capacity? (Zoning Ordinance; Application materials; EA 99-382) g) Conflict with adopted policies supporting alternative transportation (e.g., bus turnouts, bicycle racks) ? (Zoning Ordinance; EA 99-382) UTILITIES AND SERVICE SYSTEMS: Would the project: a) Exceed wastewater treatment requirements of the applicable Regional Water Quality Control Board? (CVWD letter 2-26-2000, EA 99-3 82) b) Require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (CVWD letter, 2-16-2000; EA 99-382) c) Require or result in the construction of new storm water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (CVWD letter, 2-16- 2000; Ea 99-382) d) Are sufficient water supplies available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? (CVWD letter, 2-16-2000) e) Has the wastewater treatment provider which serves or may serve the project determined that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? (CVWD letter, 2-16-2000) P:\EA99-382checklistSubsequent negdecTM29624Wor1d3-28-00.wpd KI 12 X X X X X X X X X 401 �15 -lo- f) Is the project served by a landfill with sufficient permitted capacity X to accommodate the project's solid waste disposal needs? (General Plan 7-4; EA 99-382) XVII. MANDATORY FINDINGS OF SIGNIFICANCE: a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? (EA 99-382) b) Does the project have the potential to achieve short-term, to the disadvantage of long-term, environmental goals? (EA 99-382) c) Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current project, and the effects of probable future projects)? (EA 99-382) d) Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? (EA 99-382) XVIII. EARLIER ANALYSES. Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case a discussion should identify the following on attached sheets: a) Earlier analyses used. Identify earlier analyses and state where they are available for review. b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. c) Mitigation measures. For effects that are "Less than Significant with Mitigation Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. (REFERENCES CITED ON FOLLOWING PAGE) X X X P:\EA99-382checklistSubsequent negdecTM29624Wor1d3-28-00.wpd 0 16 -1 l- REFERENCES CITED SCAQMD Draft CEQA Air Quality Handbook, May 1992. Love, Bruce and Tom Tang Cultural Resources Report: First School of the Desert, February 5, 1999, CRM TECH. Cornett, James W. Biological Inventory and Impact Analysis of the proposed Hastings Nursery School Site, July 26, 1999. Riverside County Fire Department Letter dated 2-15-2000. Coachella Valley Water District Letter dated 2-16-2000. Sladden Engineering Geotechnical Investigation: First School of the Desert, NE corner Adams Street and Miles Avenue, La Quinta, California. August 23, 1999. Greve, Fred and Keith Utsler Noise Analysis for Tentative Tract 29624. Feb. 29,2000. Mestre Greve Associates Riverside County Riverside County Comprehensive General Plan. De LaTorre, Julian First School of the Desert/La Quinta Preliminary Hydrology Report. Sept. 2, 1999, Mainiero Smith & Associates. First School of the Desert/La Quinta Traffic Analysis Report. Sept. 8, 1999, Mainiero Smith & Associates. City of La Quinta General Plan, 1992. City of La Quinta Master Environmental Assessment, 1992. Anderson, Brett L. Geotechnical Addendum: Tract 29624. Feb. 29,2000 Sladden Engineering Architectural and landscaping exhibits 4U3 U17 P:\EA99-382checklistSubsequent negdecTM29624World3-28-OO.wpd -12- RESOLUTION 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING TENTATIVE TRACT MAP TO SUBDIVIDE 2.44 GROSS ACRES IN THE LOW DENSITY RESIDENTIAL ZONING DISTRICT INTO TEN SINGLE FAMILY LOTS, ONE PRIVATE STREET LOT, AND THREE LANDSCAPE LOTS LOCATED ON THE EAST SIDE OF ADAMS STREET, APPROXIMATELY 360 FEET NORTH OF MILES AVENUE CASE NO.: TENTATIVE TRACT MAP 29624 APPLICANT: WORLD DEVELOPMENT WHEREAS, the City Council of the City of La Quinta, California, did on the 18th day of April, 2000, 2"d day of May, and 16' day of May, 2000, hold duly noticed Public Hearings at the request of World Development to subdivide 2.44 acres in the Low Density Residential Zoning District into ten single family residential lots, one private street lot, and three landscape lots, generally located on the east side of Adams Street, 360 feet north of Miles Avenue; and, WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 28th day of March, and the 11th day of April, 2000, hold a duly noticed Public Hearing at the request of World Development to subdivide 2.44 gross acres in the Low Density Residential Zoning District into ten single family residential lots, one street lot, and three lettered landscape lots generally located on the east side of Adams Street, 360 feet north of Miles Avenue, and unanimously recommended approval under Planning Commission Resolution 2000-014, more particularly described as: Parcel 2 of Tentative Parcel Map 29288 WHEREAS, at said public hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory`findings to approve said Tentative Tract Map 29624: Finding Number 1 - Consistency with CEQA Subsequent Environmental Assessment 99-382 was prepared for the proposed residential subdivision with a recommended Mitigated Negative Declaration of Environmental Impact. Special studies for noise, geotechnical issues, biology, cultural resources, and hydrology were prepared for the environmental review. With the implementation of the recommended mitigation measures for noise and biological issues, impacts will be mitigated to a level of insignificance. 404 P:\LESLIE\ccresTTM29624World5-16-OO.wpd i 1 18 Resolution 2000- Tentative Tract 29624- Recommended World Development May 16, 2000 Finding Number 2 - Consistency with the General Plan The proposed tentative tract map is consistent with the City's General Plan with the implementation of Conditions of Approval to provide for adequate stormwater drainage for each lot, and the appropriate cul de sac radius width of 45 feet. The project proposes 4 dwelling units per acre which is consistent with the Low Density Residential land use designation of 2 to 4 dwelling units per acre. Finding Number 3 - Consistency of Design and Improvements The design and improvements of the proposed subdivision are consistent with the City's General Plan, with the implementation of recommended conditions of approval to ensure proper sidewalk widths and location, and timing of their construction. Finding Number 4 - Consistency of Public Easements As conditioned, the design of the subdivision and type of improvements, acquired by the public at large, for access through or use of property within the proposed subdivision will not conflict with such easements. Finding Number 5 - Public Health and Safety The design of the subdivision and type of improvements are not likely to cause serious public health problems, in that this issue was considered in Environmental Assessment 99-382 and Subsequent Environmental Assessment 99-382, in which no significant health or safety impacts were identified for the proposed project. Finding Number 6 - Suitability of Site The site of the proposed subdivision is physically suitable for the proposal as slopes do not exceed 20% and there are no identified geological constraints on the property that would prevent development pursuant to the geotechnical study prepared for the subdivision. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: That the above recitations are true and constitute the findings of the City Council in this case; 019 40r- 0 P:\LESLIE\ccresTTM29624World5-16-OO.wpd Resolution 2000- Tentative Tract 29624- Recommended World Development May 16, 2000 2. That it does hereby require compliance with those mitigation measures required for Tentative Tract Map 29624; 3. That it does approve Tentative Tract Map 29624 for the reasons set forth in this Resolution and subject to the attached conditions. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 16th day of May, 2000, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta 400 u20 P:\LESLIE\ccresTTM29624World5-16-OO.wpd RESOLUTION 2000- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29624 WORLD DEVELOPMENT May 16, 2000 GENERAL 1. The subdivider agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tentative map or any final map thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 2. This tentative map and any final maps thereunder shall comply with the requirements and standards of § §66410 through 66499.58 of the California Government Code (the Subdivision Map Act) and Chapter 13 of the La Quinta Municipal Code (LQMC). 3. Prior to the issuance of a grading, construction or building permit, the applicant shall obtain permits and/or clearances from the following public agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit. For projects requiring project -specific NPDES construction permits, the applicant shall submit a copy of the CWQCB acknowledgment of the applicant's Notice of Intent prior to issuance of a grading or site construction permit. The applicant shall ensure that the required Storm Water Pollution Protection Plan is available for inspection at the project site. 407 �21 1 Resolution 2000- Conditions of Approval - Recommended Tentative Tract Map 29624 - World Development May 16, 2000 4. Final maps under this tentative map shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of final map approval. PROPERTY RIGHTS 5. Prior to approval of a final map, the applicant shall acquire or confer easements and other property rights required of the tentative map or otherwise necessary for construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction, and reconstruction of essential improvements. 6. The applicant shall dedicate or grant public and private street right of way and utility easements in conformance with the City's General Plan, Municipal Code, applicable specific plans, and as required by the City Engineer. 7. Rights of way and easements required of this map include: A. PUBLIC STREETS 1) Adams Street: 44-foot half of an 88-foot right of way. B. PRIVATE STREETS 1) Ladera Drive: 29-foot width with parking provided on -site and enforced by the Homeowners' Association. The cul de sac bulb shall be similar in form to Riverside County Standard 800 with 45- foot radius, unless the General Plan requirement is changed to allow a smaller radius. C. LANDSCAPE LOTS AND DRAINAGE EASEMENT 2) The applicant shall create lettered common landscape lots at the north end of the cul de sac (approximately 60 feet wide) and of the easterly 75 feet, plus or minus, of Lot 10 for maintenance by the homeowner's association. The applicant shall grant a permanent easement across the latter lot or a portion thereof, as necessary, to accept and convey drainage from Parcel 1 of Tentative Parcel Map 29288. 403 u22 CcresTM29624World5-16-00 2 Resolution 2000- Conditions of Approval - Recommended Tentative Tract Map 29624 - World Development May 16, 2000 8. Right of way geometry for knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 9. The applicant shall create perimeter setbacks along public rights of way as follows (listed setback depth is the average depth if meandering wall design is approved): A. Adams Street - 10 feet. The setback requirement applies to all frontage including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall dedicate blanket easements for those purposes. 10. The applicant shall dedicate easements necessary for placement of and access to utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas. 1 1 . The applicant shall vacate abutter's rights of access to Adams Street with the exception of the temporary construction access. 12. The applicant shall furnish proof of easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. 13. If the applicant proposes vacation or abandonment of any existing rights of way or access easements which will diminish access rights to any properties owned by others, the applicant shall provide approved alternate rights of way or access easements to those properties or notarized letters of consent from the property owners 14. The applicant shall cause no easements to be granted or recorded over any portion of this property between the date of approval of this tentative map by the City Council and the date of recording of any final map(s) covering the same portion of the property unless such easements are approved by the City Engineer. 409 00", CcresTM29624World5-16-00 3 Resolution 2000- Conditions of Approval - Recommended Tentative Tract Map 29624 - World Development May 16, 2000 .- - I►I•. 15. Prior to approval of a final map, the applicant shall furnish accurate AutoCad files of the complete map, as approved by the City's map checker, on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. If the map was not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the map. IMPROVEMENT PLANS As used throughout these conditions of approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. 16. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and landscape architects, as appropriate. Plans shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading," "Streets & Drainage," and "Landscaping." Precise grading plans shall have signature blocks for Community Development Director and the Building Official. All other plans shall have signature blocks for the City Engineer. Plans are not approved for construction until they are signed. "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, entry drives, gates, and parking lots. "Landscaping" plans shall normally include irrigation improvements, landscape lighting and entry monuments. "Precise Grading" plans shall normally include perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. 17. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City resolution, the applicant may acquire standard plan and/or detail sheets from the City. 18. When final plans are approved by the City, the applicant shall furnish accurate AutoCad files of the complete, approved plans on storage media acceptable to 410 CcresTM29624World5-16-00 4 lj 2 4 Resolution 2000- Conditions of Approval - Recommended Tentative Tract Map 29624 - World Development May 16, 2000 the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as -constructed conditions. If the plans were not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the plans. lt'i• l - i 19. Depending on the timing of development of the lots or parcels created by this map and the status of off -site improvements at that time, the subdivider may be required to construct improvements, to construct additional improvements subject to reimbursement by others, to reimburse others who construct improvements that are obligations of this map, to secure the cost of the improvements for future construction by others, or a combination of these methods. In the event that any of the improvements required herein are constructed by the City, the applicant shall, at the time of approval of a map or other development or building permit, reimburse the City for the cost of those improvements. 20. The applicant shall construct improvements and/or satisfy obligations, or furnish an executed, secured agreement to construct improvements and/or satisfy obligations required by the City prior to approval of a final map or parcel map or issuance of a certificate of compliance for a waived parcel map. For secured agreements, security provided, and the release thereof, shall conform with Chapter 13, LQMC. Improvements to be made or agreed to shall include removal of any existing structures or obstructions which are not part of the proposed improvements. 21. If improvements required herein have been previously secured with the underlying Tentative Parcel Map 29288, the applicant will not be required to duplicate that security. However, final inspection and occupancy of homes in this tract will not be approved until the improvements are complete unless the applicant has an approved phasing plan and is in compliance with the provisions of the plan. 41.E CcresTM29624World5-16-00 5 1142 '73 Resolution 2000- Conditions of Approval - Recommended Tentative Tract Map 29624 - World Development May 16, 2000 22. If improvements are secured, the applicant shall provide estimates of improvement costs for checking and approval by the City Engineer. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. However, development -wide improvements shall not be agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 23. If improvements are phased with multiple final maps or other administrative approvals (e.g., Site Development Permits), off -site improvements and common improvements (e.g., retention basins, perimeter walls & landscaping, gates) shall be constructed or secured prior to approval of the first phase unless otherwise approved by the City Engineer. Improvements and obligations required of each phase shall be completed and satisfied prior to completion of homes or occupancy of permanent buildings within the phase and subsequent phases unless a construction phasing plan is approved by the City Engineer. 24. If the applicant fails to construct improvements or satisfy obligations in a timely manner or as specified in an approved phasing plan or in an improvement agreement, the City shall have the right to halt issuance of building permits or final building inspections, withhold other approvals related to the development of the project or call upon the surety to complete the improvements. GRADING 25. This development shall comply with Chapter 8.11 of the LQMC (Flood Hazard Regulations). If any portion of any proposed building lot in the development is or may be located within a flood hazard area as identified on the City's Flood Insurance Rate Maps, the development shall be graded to ensure that all floors and exterior fill (at the foundation) are above the level of the project (100-year) flood and building pads are compacted to 95% Proctor Density as required in Title 44 of the Code of Federal Regulations, Section 65.5(a) (6). Prior to issuance of building permits for lots which are so located, the applicant shall furnish certifications as required by FEMA that the above conditions have been 41 •� met. 4 CcresTM29624World5-16-00 6 l/ Resolution 2000- Conditions of Approval - Recommended Tentative Tract Map 29624 - World Development May 16, 2000 26. Prior to issuance of a grading permit, the applicant shall furnish a preliminary geotechnical ("soils") report and an approved grading plan prepared by a qualified engineer. The grading plan shall conform with the recommendations of the soils report and be certified as adequate by a soils engineer or engineering geologist. A statement shall appear on final maps (if any are required of this development) that a soils report has been prepared pursuant to Section 17953 of the Health and Safety Code. 27. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 28. The applicant shall endeavor to minimize differences in elevation at abutting properties and between separate tracts and lots within this development. Building pad elevations on contiguous lots shall not differ by more than three feet except for lots within a tract or parcel map, but not sharing common street frontage, where the differential shall not exceed five feet. The limits given in this condition and the previous condition are not entitlements and more restrictive limits may be imposed in the map approval or plan checking process. If compliance with the limits is impractical, however, the City will consider alternatives which minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 29. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a Fugitive Dust Control plan prepared in accordance with Chapter 6.16, LQMC. The applicant shall furnish security, in a form acceptable to the City, in an amount sufficient to guarantee compliance with the provisions of the permit. 30. The applicant shall maintain graded, undeveloped land to prevent wind and water erosion of soils. The land shall be planted with interim landscaping or provided with other erosion control measures approved by the Community Development and Public Works Departments. 31. Prior to issuance of building permits, the applicant shall provide building pad certifications stamped and signed by qualified engineers or surveyors. For each pad, the certification shall list the approved elevation, the actual elevation, the 41 difference between the two, if any, and pad compaction. The data shall be 12 CcresTM29624World5-16-00 7 Resolution 2000- Conditions of Approval - Recommended Tentative Tract Map 29624 - World Development May 16, 2000 organized by lot number and listed cumulatively if submitted at different times. 32. This tract and the adjacent Parcel 1 from Tentative Parcel Map 29288 will be allowed to convey runoff along existing streets to retention basins constructed for Tract 23913 (Quinterra). The design of this site shall include provisions for surface flow of runoff from Parcel 1 to the surface of Ladera Drive. UTILITIES 33. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within the right of way and all above -ground utility structures including, but not limited to, traffic signal cabinets, electrical vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 34. All new utility lines shall be installed underground with the proposed development. 35. Utilities shall be installed prior to overlying hardscape. For installation of utilities in existing, improved streets, the applicant shall comply with trench restoration requirements maintained or required by the City Engineer. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. R 11 -:• 36. The applicant shall install the following street improvements to conform with the General Plan street type noted in parentheses. (Public street improvements shall conform with the City's General Plan in effect at the time of construction.) A. OFF -SITE STREETS 1) Adams Street - Construct eight -foot sidewalk. B. ON -SITE PRIVATE STREETS 1) Ladera Drive - 28-foot travel width (between curb faces). The cul de sac bulb shall be similar in form to Riverside County Standard 800 with a 44.5-foot radius, unless the General Plan is amended to allow a smaller radius. U28 CcresTM29624World5-16-00 8 Resolution 2000- Conditions of Approval - Recommended Tentative Tract Map 29624 - World Development May 16, 2000 C. Applicant provides gate and turnaround on Ladera Drive. 37. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs, and sidewalks. Mid -block street lighting is not required. 38. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans shall be stamped and signed by qualified engineers. 39. Streets shall have vertical curbs which convey water without ponding and provide lateral containment of dust and residue for street sweeping. Unused curb cuts on any lot shall be restored to normal curbing prior to final inspection of permanent building(s) on the lot. 40. The applicant shall design street pavement sections using Caltrans' design procedure (20-year life) and site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows (or approved equivalents for alternate materials): Residential & Parking Areas 3.0" a.c./4.50" c.a.b. Collector 4.0"/5.00" Secondary Arterial 4.0"/6.00" Primary Arterial 4.5"/6.00" Major Arterial 5.5"/6.50" 41. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 42. The City will conduct final inspections of homes and other habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets 415 are initially constructed with partial pavement thickness, the applicant shall lF2 9 CcresTM29624World5-16-00 9 Resolution 2000- Conditions of Approval - Recommended Tentative Tract Map 29624 - World Development May 16, 2000 complete the pavement prior to final inspections of the last ten percent of homes within the tract or when directed by the City, whichever comes first. 43. The applicant shall provide landscaping in required setbacks and common lots. 44. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 45. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs along public streets. PUBLIC SERVICES 46. The applicant shall provide public transit improvements as required by Sunline Transit and approved by the City Engineer. QUALITY ASSURANCE 47. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 48. The applicant shall employ or retain qualified civil engineers, geotechnical engineers, surveyors, or other appropriate professionals to provide sufficient construction supervision to be able to furnish and sign accurate record drawings. 49. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and methods comply with 41 plans, specifications and applicable regulations. U0 CcresTM29624World5-16-00 10 Resolution 2000- Conditions of Approval - Recommended Tentative Tract Map 29624 - World Development May 16, 2000 50. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all improvement plans which were signed by the City. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as -constructed conditions. MAINTENANCE 51. The applicant shall maintain required public improvements until expressly released from this responsibility by the appropriate public agency. The applicant shall make provisions in the CC&Rs for continuous, perpetual maintenance of the perimeter wall and landscaping and the common landscape lot required herein. 52. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. MISCELLANEOUS 53. The design of the perimeter wall along Adams Street shall be slump stone with a 1-inch masonry cap and pilasters to match the wall at each property line point. The wall shall be curved at the southwest corner, adjacent to Adams Street. 54. Prior to issuance of a grading permit, final perimeter landscaping plans shall be revised to include: A. A three foot high landscape berm along Adams Street. B. Minimum 10-foot tall tree sizes 0.5-inch to 2-inch caliper measuring 6- inches from ground level). C. A plant palette that matches that approved for SDP 99-655 (First School of the Desert) along Adams Street. 41" 55. At locations where the proposed development shares a common property line v3i CcresTM29624World5-16-00 11 Resolution 2000- Conditions of Approval - Recommended Tentative Tract Map 29624 - World Development May 16, 2000 where an existing wall encloses properties in the adjacent development, the applicant shall accomplish the Zoning Code required 5-foot minimum wall height in accordance with one of the following methods: A. If permission from the adjacent property owner is received, and if additional wall height can be structurally achieved, add additional course(s) of matching block to the existing wall. This alternative shall be rejected by the adjacent landowner before utilizing the second alternative. B. If the adjacent property owner does not consent to the first alternative, the applicant shall achieve the 5-foot minimum wall height by constructing a new wall with matching block, as close as physically possible, adjacent to the existing wall, and fill the empty space between the two walls with pea gravel and slurry cap. The two walls shall be structurally bound together with tie rods. 41 A2 CcresTM29624World5-16-00 12 ATTACHMENT 1 City Council Minutes 3. CONTINUED PUBLIC REQUEST FOR APPF FAMILY RESIDENTIAL LOCATED ON T NT: Th 15 May 2, 2000 NG Wr TENT IVE TRACT MAP 29624 - A T"STREET 2.44 ACRES INTO 10 SINGLE ITS 0ESY EXTENSION OF LADERA DRIVE SIDE NORTH OF MILES AVENUE. C HEARING OPEN at 9:17 p.m. Herman presented the staff report. ouncil Memb ported the subcommittee consisting of himself, Council Member Hend three staff members, the developer, and four homeowners met on April o address the concerns raised at the April 18 Council meeting. The main to of discussion was the possibility of an access on Adams Street. He felt th eeting went well but did not know if the homeowners' concerns uncil Member Henderson noted they encouraged the homeowners and developer to have a follow-up meeting. Ken Stittsworth, 74-111 Highway, Palm Desert, representing World Development, stated they had no further contact with the homeowners after the April 21 meeting. v34 419 City Council Minutes 16 May 2, 2000 Bruce Mercy, 79-080 Ladera Drive, stated the residents are still opposed to the Ladera Drive access and do not feel the developer's Adams Street access plan is the best case scenario. They wish to see an independent feasibility study accomplished and are willing to fund it if necessary. They also have concerns about additional nuisance water draining into the retention bas& He urged Council to deny the project or to table it until further st 'es c e done. Neil Ludlam, 79-130 Ladera Drive, felt the Adams Street access plan was to draw < suggested and distributed an alternate plan stated he felt it proves other possibilities Tony Cunzio, 79-170 Ladera Drive, spoke draining into a retention basin that never c Bev Beam, 44-125 Camino Azul, they purchased their homes that she questioned the access for that a preschool was propose She also questioned the pc surrounding properties. Ben. Anspec, 44-930 Driv in drafting the additional nuisance water e developer when PINEWIough street. When rlow was told by the City uld be on Adams Street. eing in conformity with to the access being on Ladera Drive, asked Council to continue this item until the retention basin and access on Adams Street. _a rive, believed an extension of Ladera Drive would 'ng discrimination against the current homeowners and ation. He urged Council not to approve the project until Street can be developed. -090 Ladera Drive, was also opposed to the access on Ladera additional drainage into the retention basin. Pffnes, 79-180 Ladera Drive, spoke regarding additional drainage going the retention basin and about the narrow streets of the proposed development. Jim Snellenberger, 79-720 Iris Court, of World Development, understood the drainage plan has already been approved under the preschool application. He 4�0 A 5 City Council Minutes 17 May 2, 2000 did not fell Mr. Ludlam's alternate plan was feasible and noted the easement through the lot in World Development's alternate plan is required by CVWD. A brief discussion ensued regarding the existing and proposed access streets/driveways along Adams Street in the area of the proposellproject. In response to Mayor Pena, Mr. Vogt stated have a turnaround for emergency services street/turn. / In response to Council Member Adolph, M to meet minimum requirements but must Pete Rollett, 44-965 Mala Circle, stated he that the wall at the end of Ladera Dri To questioned a fire truck being able to uni In response to Mayor Pena, Mr. development would be able t rn a dead-end street. a Dri xists, does not is d a substandard ned pri ave by the Fi all. City some years ago removed. He also nstalled. truc entering the proposed osed cul-de-sac but not Cou kLleveloper t he was empathetic to the residents' concerns and vjjawd like t utilize an Adams Street entrance. In response to r Pena, Mr. Vogt advised an Adams Street entrance may raise the grad f the lots and necessitate a retaining wall at the back property line. to Council Member Adolph, Mr. Vogt stated the sewer easement is ide. Council Member Henderson was disappointed the residents and developer did not have a follow-up meeting to work on these issues. Council Member Sniff suggested continuing this item and directing staff to look at the drainage situation and asking the developer to come up with an alternate 42i A6 City Council Minutes 18 May 2, 2000 plan with access on Adams Street along with a list of ramifications to surrounding property owners. Mayor Pena noted potential litigation has been indicated. CLOSED SESSION After a brief discussion, the City Attorney annAdl6ced uncil would go into Closed Session pursuant to Govern Code L .9Yu threat of litigation for the item currently u er discu n. Council reconvened. In response to Council Member Sniff, M 1 advised the proposed development meets the City's zoning req men ssue has been raised that would suggest an environmental that itigated. There's also no issue that is not met unde zoning ements. Council Member Sniff stated felt t latitude for denying the pro'Ft Council Member Hend it Member I wisl' kLs with toper not have any significant residents more time to resolve their a two -week continuance. ;20 was y Council Members Sniff/Adolph to continue nsi Tenta Map 29624 for World Development to May 16, 0 evelo and residents an opportunity to resolve the issues. n carr ously with Council Member Perkins ABSENT. MINUTE DER NO. 2 421 U31 ATTACHMENT' FILE F COPY OF T AGENDA CATEGORY: COUNCILJRDA MEETING DATE: April 18, 2000 Public Hearing on Tentative Tract 29624, a Request to Subdivide 2.44 acres into 10 Single Family Lots, Three Landscape. Lots, and a Private Street Lot, Located on the East Side of Adams - Street, Approximately 360 feet North of Miles Avenue. Applicant: World Development BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: 1. Adopt a Resolution- of the City Council .certifying a subsequent Mitigated Negative Declaration of Environmental Impact for EA 99-382; and 2. Adopt a Resolution of the City Council approving Tentative Tract 29624, subject to the Findings and Conditions of Approval None. None. O 01 INX§Ifji 1 The proposed subdivision (Desert Flower) is located north of the First School of the Desert preschool, approved on Parcel 1 of TPM 29288, in October, 1999. The proposed subdivision is located on Parcel, 2 of Tentative Parcel Map 29288 (Attachments 1 & 2). The proposed subdivision is bordered on the north and east by Quinterra, a single family residential development. Ladera Drive is stubbed for future extension to the west as required under Tract Map 23913 with the condition that the street stubs (Ladera Drive, Ocotillo Drive, and Nuevo Drive) shall be barricaded to the satisfaction of the Public Works Department. It was determined by the City that the best way to. barricade the stubbed streets was with masonry block wall which would be removed 42, at the time of future extensions, depending on the nature. of proposed development. P:\LESLIE\ccrptTTM29624World418-oo.wpd A 8 The applicant proposes to construct on the lots four residential prototype plans. Tentative Tract Map 29624 is within Tentative Parcel Map 29288, for .which a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 99-382 was certified for TPM 29288, CUP 99-044, and SDP 99-655 (First School of the Desert) under Planning Commission Resolution 99-074. A Subsequent Environmental Assessment has been prepared to add new information on potential noise, hydrological, and geotechnical impacts and their mitigation.. A subsequent Mitigated Negative Declaration of Environmental Impact is recommended for certification. Project Request The proposed subdivision consists of 10 single family residential lots, three lettered lots for landscaping, and one private street lot. The street lot will be an extension of Ladera Drive (from Tract 23913) and will terminate in a 45-foot radius width cul-de- sac near the north boundary of the proposed tentative tract. A 29-foot right-of-way width with a 5-foot wide utility easement on each side is proposed for -the extension of Ladera Drive. No access is proposed from Adams Street, or to/from the First School of the Desert project. The subdivision will be gated with electronic mechanisms, 30 feet of stacking distance, and turn -around area. The proposed lot data is as follows: Average lot size 9,037 sq. ft. Minimum lot size 7,303 sq. ft. Maximum lot size 12,135 sq. ft. Lot A (street) 106,235 sq. ft. The perimeter of the subdivision will have masonry walls. There are existing walls along the east and north boundaries and a new proposed slump block masonry wall with pilasters and decorative cap provided along Adams Street and the southern boundary. The perimeter wall will be curved at the southwest corner in order to provide *better visibility for the preschool driveway and design/landscape interest. Generally, the proposed residential pads are at a lower elevation than that approved for the preschool campus to the south, and slightly higher, one to two feet, than elevations of the existing homes to the east. To the north, the proposed elevations will be less than one foot of the existing house elevations. Short segments of retaining walls are proposed for Lot 1 W high), and a dual retaining wall system along a part of the southern boundary adjacent to Lot 10 and Lot B, to transition between the preschool and the proposed residential lot. Public Notice 424 The requested subdivision was advertised in the Desert Sun newspaper on April 6, 2000 and mailed to all property owners within 500 feet of the project site. A 9 T V The applicant proposes to construct on the lots four residential prototype plans. Tentative Tract Map 29624 is within Tentative Parcel Map 29288, for which a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 99-382 was certified for TPM 29288, CUP 99-044, and SDP 99-655 (First School of the Desert) under Planning Commission Resolution 99-074. A Subsequent Environmental Assessment has been prepared to add new information on potential noise, hydrological, and geotechnical impacts and their mitigation. A subsequent Mitigated Negative Declaration of Environmental Impact is recommended for certification. Project Request The proposed subdivision consists of 10 single family residential lots, three lettered lots for landscaping, and one private street lot. The street lot will be an extension of Ladera Drive (from Tract 23913) and will terminate in a 45-foot radius width cul-de- sac near the north boundary of the proposed tentative tract. A 29-foot right-of-way width with a 5-foot wide utility easement on each side is proposed for the extension of Ladere Drive. No access is proposed from Adams Street, or to/from the First School of the Desert project. The subdivision will be gated with electronic mechanisms, 30 feet of stacking distance, and turn -around area. The proposed lot data is as follows: Average lot size Minimum lot size Maximum lot size Lot A (street) 9,037 sq. fit. 7,303 sq. ft. 12,135 sq. ft. 106,235 sq. ft. The perimeter of the subdivision will have masonry walls. There are existing walls along the east and north boundaries and . a new proposed slump block masonry wall with pilasters and decorative cap provided along Adams Street , and the southern boundary. The perimeter wall will be curved at the southwest corner in order to provide'better visibility for the preschool driveway and design/landscape interest. Generally, the proposed residential pads are at a lower elevation than that approved for the preschool campus to the south, and slightly higher, one to two feet, than elevations of the existing homes to the east. To the north, the proposed elevations will be less than one foot of the existing house elevations. Short segments of retaining walls are proposed for Lot 1 W high), and a dual retaining wall system along a part of the southern boundary adjacent to Lot 10 and Lot B, to transition between the preschool and the proposed residential lot. Public Notice 425 The requested subdivision was advertised in the Desert Sun newspaper on April 6, 2000 and mailed to all property owners within 500 feet of the project site. U(j 01 Public Agency. Comment This request was transmitted to responsible agencies for review and comment. All pertinent comments have been incorporated into the Conditions of Approval. Planning Commission Review On March 28, 2000, the Planning Commission held a Public Hearing and continued the request (Attachment 3) due to concerns about extending Ladera Drive, the size and design of proposed units, and the name of the project. On April 11 2000, the Planning Commission again considered the request,. resolved the issues, and unanimously adopted Planning Commission Resolutions 2000-013, 2000-014, and 2000-015 recommending to the City Council certification of Subsequent EA 99-382, approval of Site Development Permit 2000-675, and adoption of Tentative Tract 29624, respectively, subject to the attached findings and conditions. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council certifying a subsequent Mitigated Negative Declaration of Environmental Impact for EA 99-382; and Adopt a Resolution of the City Council approving Tentative Tract 29624, subject to the Findings and Conditions of Approval; or 2. Do not adopt a Resolution of the City Council certifying a subsequent Mitigated Negative Declaration of Environmental Impact for EA 99-382; and Do not adopt a Resolution of the City Council approving Tentative Tract 29624; or 3. Provide staff with alternative direction. Respectfully submitted, Jerk Hermh6, Community Development Director Approved for submission by: �--� 426 Thomas P. Genovese, City Manager �41 Attachments: 1. Location Map 2. TTM 29624 exhibit 3. Planning Commission Minutes for March 28, 2000, and April 11, 2000 421 H i i OCTERSTAIE 10 Y y I wAM4 N " u a un A .CASE MAP CASE Nm r TENTATIVE TRACT MAP 29624 SITE DEVELOPMENT PERMIT 2000-675 NORTH SCALE: 42 �4 _ y,. i? t r rr it a__■ r e �• ! Ii �ii� +■i i i � : a ' !� � �'� _-s I' ._�iaj '-fat ':i.j •� !" C I�'3, NIP • � :az� v�I°t n�;� � =I °. ��,_ � � vlJ �aa�t� �i! !! ;. s t c:_ Pi s tilt f{i xkJ� Ali; i i N •,per 1 �• IL c L#TI hit RA � � e i z Pr • �y_a IL 430 ATTACHMENT #��A -Planning. Commission Meeting March 28, 2000 14. Ms. Joann Shirley, 50-860 Calla Paloma asked wh the Commission was even considering this request. The operty owners of the Fairways knew this was to be a emer ncy exit only. This is a residential area and why can't the City ust say no. 15. Mr. Dillon Steiner, 78-725 Aveni/nd a, st ad that as long as they put forth an application o residents will be here to oppose it. In regard to Rr riot good neighbors because anyone who has driven dRondo will notice that the wall has no landscaping._ Not ey want to dump their traffic into their neighborhood, bunot have the courtesy to landscape that portion of that borders their neighborhood. 16. There being no further public mment, Chairman Kirk closed the public participation portion r the hearing and opened the hearing for Commission discussio . 17. Commissioner Tyler ked that Condition #10 be revised to add the word "emergen '. 18. There being no rther discussion, it was moved and seconded by Commission Robbins/Abets to adopt Planning Commission Resolution 000-011 approving Tentative Parcel Map 29613, as a./Condition #10: "Gated emergency access on Calla Rondo...." . 110�4 CALL: AYES: Commissioners Abels, Butler, Robbins,. Tyler, and i Chairman Kirk. NOES: None. ABSTAIN: None. ABSENT: None. B. Environmental Assessment 99-382, Tentative Tract Mau 29624 Site Development Permit 99-675, a request of World Development for approval to subdivide 2.44 acres into ten single family residential lots, one street lot, three landscape lots, and approval of architectural and landscape plans for four prototype residential units. 1. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the 431 Community Development Department. Staff noted corrections in the options; there is no Plan 3C .and it should be deleted; Plan 4B has front loaded garages. Street Lot A to be named Ladera Drive, 4 - Planning Commission Meeting - March 28, 2000 2. Chairman Kirk asked staff to explain the difference between what is proposed and what is existing. Staff stated Plan 1 is 2,100 square feet including the garage and 1,700 square feet without the garage; Plan A is 2,200 square feet of livable area and 695 of garage; Option B is 2,200 square feet and is the same plan. Plan 4 is 2,500 square feet of livable area with a 688 square foot .garage. Staff displayed the building elevations. 3. Commissioner Robbins stated this project may not be reviewed under the Compatibility Ordinance, but how do the house sizes compare to the adjoining tract. Staff stated they could look at the tract map for a comparison. 4. Commissioner Tyler stated the First School of the Desert appealed the requirement to underground the utilities to the City Council and that appeal applies to this tract as well.- Staff stated the Council approved their request to not underground the utilities and will apply to this tract and the conditions have been changed to reflect Council's action. Commissioner Tyler asked who would be maintaining the common areas as well as the setback along Adams Street. Staff stated it would be maintained by HOA for this tract. 5. Commissioner Robbins asked staff to clarify the inconsistencies with regard to street widths. This is a private street with a width of 37-feet as opposed to the 33-feet noted on the tentative map. Senior Engineer Steve Speer stated the applicant changed from s public street to private street on short notice and the language regarding the HOA taking care of the common area lots needs to be added. He explained the HOA will be responsible -for the landscape setback lot adjacent to Adams Street and the three on - site common area lots. 6. Commissioner Robbins stated the tentative map shows this street lining up with the existing Ladera Drive and asked the width of the existing street. Staff stated the existing street is 36 feet between the curbs. The new street will be conditioned to be 36 feet between the curbs. They will be the same width. 7. Chairman Kirk asked if anyone would. like to address the Commission on this project. Mr. Ken Stittsworth, representing, World Development, stated they are utilizing a product that is 4 3 currently being built at Wildflower. In regard to the letters ` received in opposition to their project, he would like to state the houses would be an upgrade to the Quinterra.tract. Their smallest t� 4 r•\mv 7 Planning Commission Meeting March 28, 2000 unit, Plan 1 will be 1 .,704 square feet and will be unique in that it will have two master bedrooms and baths and only one will be built on Lot 5. The remainder of the units are 2,100 to 2,510 square feet. There will be upgrades to'meet the market demand. They are a community developer. 8. Commissioner Tyler asked about the roll up garage doors. Mr. Stittsworth stated he would never . use a wooden door in this climate condition. Commissioner Tyler asked about block walls. Mr..Stittsworth- stated the units will have block walls. They will raise the wall by two. courses and cap it. The wall wilt be decorative and will have a meandering walkway with landscaping that will be maintained by the HOA. 9. Chairman Kirk asked if anyone else would like to address the Commission. Mr. Alex Londos, 79-090 Ladera Drive, stated -his concern was regarding this street coming through onto Ladera Drive. When they purchased their home, they called the .City as there was an odd block wall at the end of the street and he assumed if the street was to be continue they would have installed a block wall up to the point of the street and then maybe a rail or something to indicate the street would be continued. He was also told at that time a church was going in and the road would not continue. He understands that things can. change, but it has always been his understanding the road would not be completed. In addition, he also has several concerns with the architecture and how it will blend in with the existing landscape. He saw the elevations and thought it odd they would just take the plans from another tract and drop them here. They should not take a cookie cutter plan from one tract to another. They should be required to blend in with the existing neighborhood. He requested the Commission require further research of the Ladera Drive extension as it does impact their neighborhood. He cannot understand why they cannot come off Adams Street. 10. -Mr. Bruce Mercy, 79-080 Ladera Drive, stated he lives right next to the wall. When they bought their home they checked into what was going in on the other side of the wall and they were told a church. They were assured by the developer and the City it would . be a church and no other homes would be developed in this location so they purchased their home. They have two small 4 3 n children and enjoy letting them play in the cul-de-sac and not deal with traffic. This is not the first issue they have had with the City. He and his neighbors lobbied until the City adopted a Compatibilitu %J - i .-." f.. r............."NUMT -I R\Pr';.2R•20-Wnd 8 Planning_ Commission Meeting March 28, 2000 Ordinance to require any development within an existing tract to be compatible with the existing tract. By continuing Ladera Drive you are continuing the Quinterra development. Therefore, there has to be harmonious elevations and congruent with the other homes in the area and not deviate more than 10% from the existing smallest home. Based on this, the smallest home that could be built in this area is 1,900 square feet: For them to propose a 1,700 square foot house is in violation of this requirement. Second, to bring a Wildflower. elevation in is also an opposition to -this requirement. If they were to enter off Adams Street and be s completely, separate project that would be a different project. As it is proposed it is a continuation of their neighborhood. He then asked what the proposed retaining wall was to hold. Senior Engineer Steve Speer stated the pad will be raised slightly over the adjacent pad so- a' separate retaining wall will be required to protect the adjacent wall. Mr. Mercer asked if this would cause their water to drain to his lot. Staff stated this pad will graded to drain to the street at the front of the new lot. Mr. Mercer stated compatibility was an issue before and they sent 11,000 letters to the City Council and fought very hard to have the compatibility requirement so no one could step into a development and shrink the size of the homes and change the contours and elevations. 11. Ms. Shellie Stiver, 44-960 Malia Circle, stated they are part of the original Quinterra development and have put a lot of time and money into getting these laws in place for North La Quints. -Why does this developer need to use the Quinterra name.' How does it benefit them. Their tract of homes are the original Windsor houses. They have small children playing along Ladera Drive and do not want their children playing outside with the additional traffic. Drainage is another issue. They already have problems with their retention basin. They do not need any more aggravation. Why can't they come off Adams Street and have their own separate development. 12. Mr. Bob Tette, 44-930 Malia Circle, stated their homes have two or three car garages and one of their plans has only a two car garage. Also, he purchased his home because it is not a through street. It gives them the privacy and security they wanted with little, or no traffic. He would also like to see this development take its access off Adams Street. They purchased their home 434. under the conditions at that time and now the conditions are being changed and he doesn't understand how that can happen. They fought Mr. Snellenberger originally regarding the compatibility A S' planning Commission Meeting - March 28, 2000 issues. Some of the homes were built so close to the street the cars are hanging into the sidewalk. This is only one example of the issues they are faced with. 13. Mr. Kim Job, 79-100 Ladera Drive, stated he too was one of the originally homeowners. He reminded the Commission that the City also spent $100,000 supporting this ordinance. If this developer is allowed to call his tract Quinterra, there should not be any two car garages and it. should be required to meet the compatibility rule. The developer misinformed them regarding the size of the homes by including the size of the garages as part of the house size. In regard to the developer's statement that this tract would have upgrades, if you look at the original 18 homes they have steel window frames steel doors and a lot of additional upgrades. The newer units use plastic.. They do not want Ladera Drive extended. If they are going to have their own HOA .to maintain the landscaping they should be their own tract. In regard to the drainage problems, many times they have stagnate water that. doesn't drain off. 14. Mr. Neil Ludlam, 79-130 Ladera, stated he agreed with everything that had been stated. In addition, he thanked everyone for their help in winning the first "Quinterra Wars". His issue is covenants. This project is proposed to extend his street. When Quinterra was built out, no one was told there were covenants on the land. People who moved in were surprised to learn they could not park their RV. It is important to him that if this project is approved as proposed, they should be required to have as strong a covenant as they have on their street; especially in regard to RV's. In regard to elevations, the proposed garages seem to be so. narrow you cannot get in or out of them. The garages should be built usable. Another issue is the details of the houses. The outside looks like the existing except the Windsor homes, but missed some of the significant points of the Quinterra architecture. The Windsor homes were a dramatic square zig-zag architecture. Almost Native. American. There were no curves, or colonial treatments. Now, if you drive through the development you will see curved window treatments and rather astounding sudo-Colonial brass carriage lamps which does not go with the original American Indian motif the original designers constructed. He requested that if the street is built out, the builder should be required to follow the original American Indian architecture. The houses from Wildflower are not acceptable. He would not object to a crash gate for safety sake as long as it was aesthetic and RV were not visible. o �l 3v Planning Commission Meeting March 28, 2000 15. Ms. Joan Kneuer, 79-120 Ladera Drive, stated she agreed with what had already been stated. Her issue is that she did check with the City before purchasing their home and were told a church was to be built and the street would not go through. When she saw the World Development sign going up she contacted the City and she was told that because they were not a part of the original Quinterra development, they could not be. required to meet the Compatibility Ordinance requirements. The plans look nothing like the adjoining homes. She is against the road being constructed. If they want to be a private HOA, turn them around and let them gain access to their development from Adams Street. If they want to build here, they should - use the original blueprints to be compatible with their neighborhood. 16. Mr. Tom Hanes, 79-180 Ladera, stated he too agrees with what has been stated and asked if the extension of Ladera Drive a dead end or attached to Adams Street. Chairman Kirk stated it is a cul- de-sac. Mr. Hanes asked if the construction trucks would come down Ladera Drive; if so can the construction entrance be moved. Senior Engineer Steve Speer .stated staff would work' with the developer to take the trucks down Adams Street. Mr. Hanes asked that if their drainage is to come into their existing retention basin, is the retention basin big enough. Staff stated it was. 17. Mr. Richard Santo, 79-095 Arbola Circle, stated he was concerned about the value of the property within Quinterra. Will these units hurt their values. 18. Mr. Jim Hanson, 79-130 Ladera Drive, stated he was present when the retention basin filled to about six feet in-depth and it was open to all the children in the area. - This is poor drainage and to add this tract's drainage will make it worse. The drainage should be looked at. 19. Mr. Bruce Mercy, 79-080 Ladera, stated they are proposing to use their entrance, their street, their flood control and drainage area, .and are proposing to use their name, but yet they have no control over the size, elevations, etc., they are proposing to build because it is not a continuation of their product. What is it? It is a part of Quinterra and will be governed by those rules, it seems it is a contradiction to that. 436 20. Mr. Jim Snellenberger, representing World Development, stated that what they are proposing is that since this is a private street, private community they will place a gate at the entrance so the T Planning Commission Mwting _ -- - March 28, 2000 homes will not even be seen. The existing homeowners will not be driving into this gated .community. The values of the homes will be starting at. $230,000 which is upper end for this community. 21. Mr. Neil Ludlam, 79-130 Ladera, stated that if it is to be a gated community, then do not make it a part of Quinterra. 22. Ms. Joan Knauer, 79-120 Ladera Drive, stated the retention basin is owned by the City of La Quint&. What will happen when we get a six foot flood and a child drowns? Chairman Kirk stated staff would answer questions regarding the drainage later on. 23. Mr. Stitsworth stated this product, whether or not it is Wildflower or what, this home will be built all over the desert, and- are compatible with what is- being built throughout the entire Valley. Some of the people present are from the prior product. When Mr. Snellenberger built they were required to be compatible. In regard. to the smaller unit, there is only one with a two car garage, and it is set back and not seen from the other homes. In his opinion; these homes will only increase the. property values. 24. Commissioner Butler asked if the houses would start at $230,000. Mr. Stitworth stated yes. 25. Mr. John Knauer, 79-120 Ladera, asked if it was impossible to have the tract come off Adams Street. 26. Ms. Karen Job, 79-100 Ladera, stated her concern was that she did not know there would be a gate, will there be signage and will she have to be concerned about the safety of the gate. They have children who could be hurt by this gate. 27. There being no further public comment, Chairman Kirk closed the public participation portion of the hearing and opened the hearing for Commission discussion. 28. Chairman Kirk asked staff regarding the compatibility issue. Planing Manager Christine di lorio explained that it was a new tract, not associated under the old tract number and therefore, under our Zoning Code there is a requirement that there be a review of the homes for architecture, but not compatibility because it is not a part of the existing tract. 4 3 i Planning Commission Meeting March 28, 2000 29. Chairman Kirk asked staff to address the flood drainage issue and. access off of Adams Street. Senior Engineer Steve Speer stated that in regard to the drainage, the retention basin for the Quinterra project accepts water from 40 acres and this tract is less than five acres. When the parcel map was prepared for the First School the land was divided into two parcels and the City asked the applicant of the parcel map to review what it would do to the retention basin if they added the drainage water from these homes, -they indicated that during a 100 year storm, it would raise the level of the water six inches at the maximum. At that time, the City anticipated this project would have a public "street draining to it and since it was publically funded for maintenance, the -City determined they could do this. The applicant's change to a private street does create some opportunity to reconsider sending private water into a public retention basin. In regard to the depth of the retention basin, it is standard practice in the desert to use . retention basins, with La Quinta having one of the more restrictive retention basin requirements, we size the basins to be five feet deep when the 100 year flood occurs. We allow a maximum. slope of 3:1. This is how the City addresses the safety issues. The City realizes that any body of water ,does raise a potential for hazards to people. In regard to taking access off Adams Street, staff stated that if the traffic were to exit onto Adams Street, it would need to be moved away from the First School of the Desert access and mindful of the street entering into Quinterra. Staff indicated one area where access could be made onto Adams Street. It could create design problems as Adams Street is higher than the existing ground so the street would have to dive down rapidly to come down into the tract and avoid building up the pads any more than what is already proposed. Both stormwater and sewer drainage would tie into the existing line in Ladera Drive and/or create its own retention basin. 30. Commissioner Tyler stated that at the height of the original compatibility issue he was involved and it does not apply to every houses to be built in North La Quinta. It only applies to houses within a given tract. He too, shares the concern of added traffic, but how much traffic can come from ten houses. Streets were built for traffic and not intended as a playground for children. In regard to the compatibility, these houses are different than the ones that are existing, but the ones Mr. Snellenberger built are different than those built by Windsor. That is a natural 4 3 progression and they are around the corner and not in plain site. 05, CAMy Documents\wPDocs\PO-2&2o.wpd 13 - . Planning Commission Meeting March 28, 2000 He was surprised to hear there would be private streets and a gate and he takes offense to new things being added during a public hearing by the developer. 31. Commissioner Robbins stated he too was appalled to see Wildflower plans submitted for this development and if the developer cannot'take the time to put together a set of plans that are for a specific piece of property, they he does not want to waste his time reviewing it for approval. He then asked what the minimum lot size was for this area. Staff stated 7,200 square feet. - Commissioner Robbins stated he doubted Lot 5 would meet that requirement as the cul-de-sac has been changed. Because they have private streets and the setback is measured from the property line, these houses will be'closer to the street even..with the 20 foot setback because the 20 feet is measured from a different place. If he were to approve the project, he would want whatever the setback is from the curb at the. Quinterra tract to apply to this project so they are in fact an equivalent setback. If this property is going to get by without providing for its own drainage retention, then there should be some tradeoffs: Some of .those trade offs, even though not bound by the compatibility requirements, if they are going to gain an extra lot because they are taking advantage of something that has taken place in ,Quinterra, then the trade offs are that they have to meet some additional compatibility requirements and more closely fit with the existing development. He understands the problem with elevation differences and how it would be difficult to come off Adams Street. He does not believe the ten lots create a great traffic issue. He too, -does not like to have items added at the last moment. The gating should have ' been thought of earlier and presented as an option. 32. Community Development Director Jerry Herman, stated that taking access off Adams Street with the height differential, has the potential of raising the lots adjacent to Quinterra on the east to a pad elevation of three feet difference. These pads would be a minimum of three -feet higher than those in Quinterra. Currently, they are only about one and a half foot different. .33. Chairman Kirk asked if these houses were reviewed by the Architecture and Landscape Review Committee (ALRC). Staff stated no as they were approved elevations under Wildflower and 4 3 the ALRC was reviewing them for design and not compatibility. o53 Planning Commission Meeting March 28, 2000 34. Commissioner Butler stated he likes the Wildflower houses so he does not have an issue with the elevations, but has this ever been done in the City where a private community with ten lots and gated were created. Staff stated it has been done in PGA West by The Woodard Group and the Medalist units at the Norman Course. Commissioner Butler stated his concern is that here is an established community and -all of a sudden within this community we put a gated community in the center of it and ignore some. of the surrounding environment because it is a gated community; so therefore, the compatibility issue is not valid and the traffic generated from this is also mute because it is only ten lots. Is the Commission doing the right thing from a planning standpoint? 35. Commissioner Abels stated he agrees with Commissioner Butler and he understands the homeowners concern that the identify of the Quinterra tract will be continued. He 'also, is not too happy with the project. 36. Chairman Kirk stated the entire Commission is sensitive to the City Laws, the Zoning Code, General Plan, etc. and try not to be hap- hazard in regard to decision making issues, and the law in this instance states compatibility review should not apply. It appears however, that the intent of the Compatibility Ordinance does apply to this development. As stated by Commissioner Robbins, we may not be able to use compatibility review, at the same.time this developer is looking for some favors of the existing development. They are looking for access, drainage, and even the name. Maybe 'we could use these issues to improve this development resolve some of the issues. The CC&R may be one issue whereby the developer could add the CC&R's to this development. Maybe the developer would want to prohibit any signs on the gate. These are suggestions. that could be used to make it a better project. 37. Commissioner Abels stated he agreed that some of these issues could be resolved with the developer. 38. Commissioner Tyler stated that typically the citizens of La Quinta have a misconception of CUR's. The CUR's on any property, in essence, have no legal force and affect unless there is a HOA to enforce it. The existing Quinterra homeowners do not. have an HOA and therefore, they are looking at a piece of paper that does not mean anything and you have to look to the City's regulations 4 40. CAMy Documents\WPDOCS\PC3-28-20.wpd 15 o 5 4 Planning -Commission Meeting March 28, 2000 . to have them enforced by the City. This small group will. have an HOA who will enforce their CC&R's and may have more power to enforce the CC&R's than the rest of the community. 39. Chairman Kirk stated some suggestions have been made that could be negotiated at this time, or the applicant may want to ask for a continuance. Staff stated that they had found the square footage for Plans 1-4 and it was Mr. Snellenberger's first Quinterra project and the Plan 1 is 1968 square feet and there proposal at this time is 1,700 square feet and the compatibility review allows a fluctuation of ten percent. 40. Commissioner Robbins stated that if you have used the compatibility issue once to get to 1900 square feet from. the original proposal, you would have to go back- to the original house plans to determine the ten percent. Mr. Snellenberger stated the original. was 2,025 square feet. He'further stated the gate is an option he was offering and it did not have to be built. He would prefer to resolve the issues at this meeting rather than continue it. In regard to the garages, more than half of the houses are the side loaded garages which have a very large driveway so the parking issue is resolved. 41. Commissioner Tyler stated he was surprised to see the name Quinterra being used and asked if the name could be changed. Mr. Snellenberger stated it was not an issue to them.. It was only to identify the location .of the tract to draw people to the location. If they had a different name they would need signage and they did not want to go through that. 42. Commissioner Abels asked that the developer if the project could be called Quinterra II? Mr. Snellenberger stated it .did not matter what it was called. The problem was to get the people back to the development. Commissioner Abels stated he thought the project should be continued to allow the developer time to resolve the issues raised. Mr. Snellenberger stated the issue was the sign. 43. Chairman Kirk stated signage was one issue; but it was not compatibility related as lot sizes, setbacks, drainage, access, etc. Mr. Snellenberger stated he could put a smaller house on the lot and have it set back further. They can put a public street in with the smaller house and sell it and make the same profit, but it is pot 4 4 • what they want to do. 1 55 CAMP nocum«,tsNWPnocsXPc3-2&20.wpd 16 • Planning Commission Meeting March 28, 2000 44. Commissioner Abels stated he is not in favor of continuing projects, but in this case there are too many. issues to be resolved at this meeting. 45. It :was moved and seconded by Commissioners Robbins/Abels to deny the project as submitted. 46. Chairman Kirk stated that as the developer has offered the Commission little choice. He asked the applicant if he would prefer the Commission vote on the denial motion or continue the project. Mr. Snellenberger stated he would prefer the continuance. 47. Commissioners Abels/Robbins withdrew their motion. 48. Discussion followed regarding meeting dates. Staff suggested the Commission stay with their regular meeting dates of April 11 '. or 25t'. 49. Chairman Kirk stated the issues for the developer to address were setbacks, unit sizes, 'garage doors and their location, name, gated or not, compatibility with the existing units, how the elevations are sequenced on the lots, and whether Lot B could be a retention basin. Mr. Snellenberger stated Lot B is used .for a turn around area at the gate. 50. There being no further discussion, it was moved and seconded by Commissioners Abels/Tyler to continue this to April 11, 2006, with the developer addressing the following issues: a. House sequence on lots b. Retention area C. Garage doors d. Name e. Gated or not f. Compatibility g. Size of houses h. Setbacks i. Construction entrance j. Private vs. public street k. Drainage I. Lot sizes Unanimously approved. 44 CAMy Documenu\WPDOCs\PC3-28-20.wpa 17 ►5F It ti Planning Commission Meeting April 11, 2000 C. Condition #1: The use of this site all a in conformance with the approved exhibits co coed in Site Development Permit 2000-667, unles otherwise amended by the following conditions. a site plan expansion of Vons Supermarket is con ptually approved. The elevation of the expansion shal a submitted to the PC for approval. ROLL CALL: AYES: mmissioners Abels, Butler, Tyler, and -Vice Chair an Robbins. NOES: None. ABSTAIN: None. A ENT: Chairman Kirk. Vice Chairman recess he meeting at 8:47 p.m. and resumed the meeting at 8:53 p.m. -� 29624 Site Development Permit 99-675. a request of World Development for approval to subdivide 2.44 acres into ten single family residential lots, one street lot, three landscape lots, and approval of architectural and landscape plans for four prototype residential. units. 1. Vice Chairman Robbins reopened the Public Hearing and asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. The applicant is proposing a unit size of 2,078 square feet of .livable area for the smallest unit. Staff noted a change to Condition #7.B. and 36.6.1. to state that "for cul-de-sac bulbs, a standard similar in form to Riverside County Standard 800 should be used; Condition #32 typographical error that should say Tentative Parcel Map. 2. Vice Chairman Robbins asked if there were any questions of staff. Commissioner Butler asked about the minimum lot size. Staff noted it was 7,303 square feet. 3. Commissioner Tyler asked if Condition #11 would be modified to allow the temporary construction access off Adams Street. 4. Vice Chairman Robbins asked if sidewalks were proposed. Staff noted they would not be on a private street. Vice Chairman Robbins stated he did not like the idea of forcing people to walk in the streets and .would like to see sidewalks required of all 4� CAMy DocumentAWPDOCSTC441-20.wo 9 l J i M PlanningCommission Meeting - April 11, 2000 developments. He noted the street width was decreased to 28 feet, and he assumes no parking would be allowed on the street. Street stated that was correct, additional parking would have to be provided on site and the applicant has proposed three car garages as well as the ability to park three cars in front of the garage spaces. 5. Commissioner Tyler asked if a condition should be added requiring the HOA to enforce the no. parking on the street. Staff stated a condition would be added. 6. Vice Chairman Robbins asked if the Commission had any objection to reopening the public comment. There being no objection, Vice Chairman Robbins re -opened the Public Hearing. , 7. Mr. Kim Job, 79-100 Ladera, stated he liked most of the proposed changes, but asked if the plans were still the Wildflower homes with the exception of the new Plan 1. Staff stated yes. Mr. Job stated the Wildflower homes are being advertised as selling for $170,000 and Mr. Snellenberger stated at the last meeting the homes would be sold at $230,000. He can not believe the houses can go from $170,000 to $230,000 with only the addition of a gate and being a ,private community. 8. Mr. Tom Hanes 79-180 Ladera, stated he is glad to hear their comments were considered by the applicant. His only concern is that their home value included the cost of the retention basin. Now another developer with a completely different project does not have to supply his own retention basin. If he has to save costs, this is not a very nice way of doing it. 9. There being no further public comment, Vice Chairman Robbins closed the public participation portion of the hearing and opened the hearing for Commission discussion. 10. Commissioner Butler asked if the retention basin can be utilized by another developer. Senior Engineer Steve Speer stated the City has a duty to protect property from the 1*00 year storm. This retention basin is designed to have what is known as a foot of freeboard. That is when the 1'00 year storm is contained in the retention basin, there is still a foot of room to hold additional water. When the Parcel Map for the First School of the Desert split this property, the City asked the engineers to look at whether � or not the retention basin had the capacity to hold an additional4 4 ►58 t Planning Commission Meeting April 11, 2000 four acres of drainage. The engineers confirmed it would increase the 100 year storm water surface elevation by six inches; so it is still' protecting the homes at the 100 year storm level. The retention basin is maintained by the -City through two funding sources: the Lighting and Landscaping District and the General Fund. Rather than create an additional retention basin for the City to maintain, staff found it appropriate to send the drainage from this development to this retention basin as it would only raise it 6 inches. 11. Commissioner Butler asked if the water run off from Miles Avenue would also go into this basin. Staff stated yes. 12. Commissioner Tyler asked about the additional information he had just received. Staff stated a survey had been submitted --and signed by residents in the community stating they supported the Desert Flower development based on the criteria contained in the survey.. The survey was distributed by the developer and is being submitted for Commission review and information, as well as their proposed sign. Commissioner Tyler asked about the signature page that referred to the design for the project's east perimeter wall. Staff stated it referred to a condition that allows the developer the option of doing a retaining wall or adding two courses to the existing block wall depending upon what the neighbors were in favor of. The developer did contact each of the neighbors that are adjacent -to this tract and explain that they have options. Mr. Stittsworth, representing World Development, stated they went out and met with the homeowners of auinterra. They contacted 75 homes contacted and those that did not sign were people not home and they were unable to reach. Of all the signatures acquired, there was not a homeowner that did not agree with the project. The four signatures acquired tonight are homes abutting the project both on the north and -east side. The other two were not home and one home had been sold and no one was home. 13. There being no further discussion, it was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2000-013 certifying a subsequent Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 99-382. 4 4Z. CAMy Documcnts\WPD0CS1PC4-1 l-20.wpd f • 1 Planning Commission -Meeting April 11, 2000 ROLL CALL: AYES: Commissioners Abels, Butler, Tyler, and Vice Chairman Robbins. NOES: None. ABSTAIN: None. ABSENT: Chairman Kirk. 14. It . was .moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2000-014 recommending approval of Tentative Tract Map 29624, subject to the Findings and Conditions as amended: a. Condition 7.B.1.: "...similar to Riverside County Standard 800..." b. Condition 11: Add "except for .temporary construction access." C. Condition 36.B.1.: '...similar to Riverside County Standard 800..." d. Condition #55: At locations where the proposed development shares a common property line where an existing wall encloses properties in an . adjacent, development, the applicant shall accomplish the Zoning Code required five foot minimum wall height in accordance with one of the following methods: a) If permission from the adjacent property owner is received, and the additional wall height can be structurally achieved, add additional course(s) of matching block to the existing wall. This alternative shall be rejected by the adjacent landowner before the .utilizing the second alternative. b) If the adjacent property owner does not consent to the first alternative, the applicant shall achieve the five foot minimum wall height by constructing a new wall with matching block, as close as physically possible, adjacent to the existing wall, and fill the empty space between the two walls with pea gravel and slurry cap. .The two walls shall be structurally 'bound together with tie rods. ROLL CALL: AYES: Commissioners Abels, Butler, Tyler, and Vice Chairman Robbins. NOES: None. ABSTAIN: None. ABSENT: Chairman Kirk. 15. It was moved and seconded by Commissioners Abels/Butler to adopt Planning Commission Resolution 2000-015 approving Site Development Permit 20000=675, subject to the Findings and Conditions as recommended. . 446, CAMy Document9\WPD0CS\PC4l 1-20.wpd 12 , j 60 c&t!t °F stPQumtw COUNCIL/RDA MEETING DATE: May 16, 2000 Public Hearing on Tract 25389 (Amendment #2) to Approve Modification of Condition #9 of City Council Resolution 91-1 15 to Allow an Access for La Quinta Fairways Resident Egress and "Emergency Only" on Calle Rondo from Cypress Point Drive. Applicant: La Quinta Fairways Homeowners' Association RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council as recommended by the Planning Commission to deny Environmental Assessment 2000-398 and Tract 25389-4, Amendment #2, subject to Findings. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: La Quinta Fairways is a part of Specific Plan 83-001 (Duna La Quinta, Phase 8). This portion of the Specific Plan is bounded by Park Avenue on the east, 50th Avenue on the north, Calle Tampico and Avenida Ultimo on the south, and Calle Rondo and La Quinta Evacuation Channel on the west. A total of 254 houses are proposed (Attachment 1). Full turn access for La Quinta Fairways exists on Park Avenue. Emergency access to the development is permitted from Calle Rondo. Currently, temporary access for construction traffic is allowed on Park Avenue, north of Calle Tampico. Calle Rondo is a Local Street providing access to Desert Club Estates, a development of approximately 98 single family lots to the west of La Quinta Fairways. Access to Calle Rondo was not contemplated during review and approval of SP 83-001, nor was it addressed during subsequent amendments over the last few years. 447 A Srcc Tr 25389 - 41 On March 28, 2000, the Planning Commission, on a vote of 5-0, adopted Resolution 2000-01 1 approving Tentative Parcel Map 29613 for RJT Homes allowing one single family lot and one common lot for property located on Cypress Point Drive generally in the vicinity of Calle Rondo and Avenida Tujunga. Initially the Parcel Map included a request for La Quinta Fairways to exit onto Calle Rondo. Property owners within Desert Club Estates, west of Calle Rondo, objected to a resident access (exit only) as requested by RJT Homes, onto public streets outside the gated development. The applicant withdrew the proposed egress request on February 25, 2000. Letters of protest from adjacent residents are on file with the Community Development Department. RJT Homes is currently completing Tract Phases 3 and 4 (Final), which would complete the development of La Quinta Fairways. Project Request The La Quinta Fairways Homeowners' Association request is to add a resident "exit only" gate where an emergency only access gate currently exists as required, per the tract map, at the intersection of Calle Rondo and Avenida Tujunga. Planning Commission Action The Planning Commission considered this amendment request at its meeting of April 25, 2000 (Attachment 2), and by a 5-0 vote recommended denial by adoption of Resolution 2000-018, for the following reasons: A. The request to allow access for egress to homeowners within La Quinta Fairways to Calle Rondo is incompatible with the Goals and Policies of the General Plan Circulation Element which states traffic improvements shall " .. . specifically minimize the disruption of established neighborhoods, schools and commercial centers (Policy 3-1.1.2)." B. The proposed egress on Calle Rondo represents an over concentration of traffic at one point onto a local, public street. A Local Street defined per the General Plan, is "designed primarily to provide access to abutting properties with the movement of traffic given a secondary importance (Policy 3-2.1.1 (d))." The intent of the City's General Plan Circulation Element is to limit traffic to that generated by single family residences directly associated with the immediate neighborhood. C. According to the Environmental Assessment, allowing egress from The Fairways onto Calle Rondo will negatively impact the neighborhood due to an over concentration of traffic, disruption of its circulation pattern as a Local Street and inconsistency with the General Plan. D. Government Code Section 66472.1 - There are no changes in which would make it necessary to modify Condition #9 of Resolution 91-1 15 for Tract 25389. Government Code Section 66472.1 contains limited authority to 448 A Srcc Tr 25389 - 41 modify a condition of a tract map due to changes in circumstances. In order to approve the change, the City would need to find that there are changes in circumstances which made the condition no longer appropriate or necessary. Public Notice This Amendment request was advertised in the Desert Sun newspaper on April 24, 2000. Not only property owners within 500 feet of the project site were mailed hearing notices, but also property owners in the Desert Club Estates neighborhood to the west of the Amendment request area. Additionally, property owners located on the south side of Calle Tampico and west of Calle Rondo (approximately 99 single family lots) were sent the public hearing notice for this meeting pursuant to the request of the Planning Commission on March 28, 2000. FINDINGS AND ALTERNATIVES: Findings necessary to deny this request are contained in the attached Resolution. Adopt a Resolution of the City Council as recommended by the Planning Commission to deny Environmental Assessment 2000-398 and Tract 25389-4, Amendment #2, subject to Findings. Respectfully submitted, Hermon munity Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Tract 25389 2. Planning Commission Minutes of April 25, 2000 (Excerpt) 443 000" A Srcc Tr 25389 - 41 RESOLUTION 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DENYING ENVIRONMENTAL ASSESSMENT 2000-398 AND DENYING TRACT 25389 AMENDMENT #2) ENVIRONMENTAL ASSESSMENT 2000-398 TRACT 25389, AMENDMENT #2 LA QUINTA FAIRWAYS HOMEOWNERS' ASSOCIATION WHEREAS, the City Council of the City of La Quinta, California, did, on the 16th day of May, 2000 hold a duly -noticed Public Hearing to consider Environmental Assessment 2000-398 prepared for Tract 25389 (Amendment #2), a request to have an exit gate for La Quinta Fairways residents at the intersection of Calle Rondo and Avenida Tujunga; and WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 25th day of April, 2000 hold a duly -noticed Public Hearing to consider the Environmental Assessment prepared for Tract 25389 Amendment #2, and on a vote of 5-0, adopted Resolution 2000-018 recommending denial of a resident exit gate for La Quinta Fairways at the intersection of Calle Rondo and Avenida Tujunga; and WHEREAS, the Community Development Department has prepared an Initial Study for this project; and WHEREAS, upon hearing and considering all testimony of all interested persons desiring to be heard, said City Council did find the following facts, findings, and reasons to justify denial of Amendment #2 to Tract 25389: 1 . The proposed Calle Rondo access gate will be detrimental to the health, safety, or general welfare of the adjacent neighborhood based on the Environmental Assessment. 2. The proposed Amendment has the potential to degrade the quality of the environment, as the project is not consistent with City's General Plan Goals, Policies and Objectives as follows: A. The request to allow access for egress to homeowners within La Quinta Fairways to Calle Rondo is incompatible with the Goals and Policies of the General Plan Circulation Element which states traffic improvements shall " . . . specifically minimize the disruption of established neighborhoods, schools and commercial centers (Policy 3-1.1.2)." vii4 0 AAresoCC EA398GATE.wpd Resolution 2000- Tract 25389, Amendment No. 2 (EA 2000-398) May 16, 2000 B. The proposed egress on Calle Rondo represents an over concentration of traffic at one point onto a local, public street. A Local Street defined per the General Plan, is "designed primarily to provide access to abutting properties with the movement of traffic given a secondary importance (Policy 3-2.1.1 (d))." The intent of the City's General Plan Circulation Element is to limit traffic to that generated by single family residences directly associated with the immediate neighborhood. 3. The proposed Amendment to Tract 25389 may create long-term environmental problems for Calle Rondo residents due to an over concentration of traffic and disruption of its circulation pattern as a Local Street. 4. The proposed Amendment to Tract 25389 creates environmental effects that will adversely affect the human population, either directly or indirectly, as the proposed project will direct La Quinta Fairways traffic onto Local Streets. 5. That there are no changes in circumstances in which would make it necessary to modify Condition #9 of Resolution 91-1 15 for Tract 25389. Government Code Section 66472.1 contains limited authority to modify a condition of a tract map due to changes in circumstances. In order to approve the change, the City would need to find that there are changes in circumstances which made the condition no longer appropriate or necessary. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . That the above recitations are true and correct and constitute the findings of the City Council for this Environmental Assessment. 2. That it does hereby deny the Amendment request based on the project's Initial Study (Environmental Assessment 2000-398). PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 16th day of May, 2000 by the following vote, to wit: AYES: NOES: ABSENT: r u05 51 A:\resoCC EA398GATE.wpd Resolution 2000- Tract 25389, Amendment No. 2 (EA 2000-398) May 16, 2000 ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California A:\resoCC EA398GATE.wpd UCJ6 45 1. 2. 3. 4. 5. 6. Environmental Checklist Form Project Title: Tract Map 25389-4/Amendment to Condition of Approval Lead Agency Name and Address Contact Person and Phone Number: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Greg Trousdell 760-777-7125 Project Location: North side of Calle Tampico, east side of Calle Rondo Project Sponsor's Name and Address: La Quinta Fairways Associates General Plan Designation: Medium Density Residential/Golf Course 7. Zoning: Medium Density Residential/Golf Course 8. Description of Project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off -site features necessary for its implementation. Attach additional sheets if necessary.) Request to amend Condition of Approval No. 9 of Tentative Tract Map 25389 (The Fairways), to allow access for egress only to homeowners within the project to Calle Rondo. The access is currently emergency access only, as originally conditioned. 9. Surrounding Lane Uses and Setting: Briefly describe the project's surroundings. The proposed project is surrounded on all sides by residential development. 10. Other agencies whose approval is required (e.g., permits, financing approval, or participation agreement.) 4r� P:\GREG\TT25389 EnvCkLst.wpd 0 1 J v Environmental Factors Potentially Affected: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. Land Use and Planning X Transportation/Circulation Public Services Population and Housing Biological Resources Utilities and Service Systems Geological Problems Energy and Mineral Aesthetics Water Hazards Cultural Resources Air Quality X Noise Recreation Mandatory Finds of Determination On the basis of this initial evaluation: I find that the proposed project. COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because the mitigation measures described on an attached sheet have been added to the project. A NEGATIVE DECLARATION will be prepared. X I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. I find that the proposed project MAY have a significant effect(s) on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets, if the effect is a potentially significant impact or potentially significant unless mitigated." An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. I find that although the proposed project could have a significant effect on the environment, there WILL NOT be a significant effect in this case because all potentially significant effects (a) have been analyzed adequately in an earlier EIR pursuant to applicable standards and (b) have been avoided or mitigated pursuant to that earlier EIR, including revisions or mitigation measures that are imposed upon the proposed project. Signature enton Printed Name 51��1 00 Date For vt�a4�`� EA 00-398/Envi ron mental Checklist Form.wpd Evaluation of Environmental Impacts: 1) A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the reference information sources show that the impact simply does not apply to projects like the one involved (e.g. the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project -specific factors as well as general standards (e.g. the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis). 2) All answers must take account of the whole action involved, including off -site as well as on- site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3) "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect is significant. If there are one or more "Potentially Significant Impact" entries when the determination is made, an EIR is required. 4) "Potentially Significant . Unless Mitigated Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less than Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVII, "Earlier Analysis," may be cross-referenced). 5) Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). Earlier analysis are discussed in Section XVII at the end of the checklist. 6) Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. See the sample question below. A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 7) This is only a suggested form, and lead agencies are free to use different ones. 6u.9455 EA 00-398/Envi ron mental Checklist Form.wpd Issues (and Supporting Information Sources): LAND USE AND PLANNING. Would the proposal: Potentially Potentially Significant Less Than Significant Unless Significant No Impact Mitigated Impact Impact a) Conflict with general plan designation of zoning? (General Plan X Land Use Map) b) Conflict with applicable environmental plans or policies adopted X by agencies with jurisdiction over the project? (General Plan EIR, c) Be incompatible with existing land use in the vicinity? (General X Plan Land Use Map, TPM 29613) d) Affect agricultural resources or operations (e.g., impacts to soils or farmlands, or impacts from incompatible land uses)? e) Disrupt or divide the physical arrangement of an established X community (including a low-income or minority community)? (TPM 29613) POPULATION AND HOUSING. Would the proposal: a) Cumulatively exceed official regional or local population X projections? (General Plan Master Environmental Assessment, p. b) Induce substantial growth in an area either directly or indirectly X (e.g. through projects in an undeveloped area or extension or c) Displace existing housing, especially affordable housing? (Figure 4 of Specific Plan) GEOLOGIC PROBLEMS. Would the proposal result in or expose people to potential impacts involving: a) Fault rupture? (General Plan EIR, Exhibit 4.2-3, page 4-35) X EA 00-398/Environmental Checklist Form.wpd ` 45� Issues (and Supporting Information Sources): b) Seismic ground shaking? (General Plan EIR, page 4-30 ff.) Potentially Potentially Significant Less Than Significant Unless Significant No Impact Mitigated Impact Impact c) Seismic ground failure, including liquefaction? (General Plan X EIR, Exhibit 4.2-3, page 4-35 and page 4-30 ff.) d) Seiche, tsunami, or volcanic hazard? (General Plan EIR, page X 4-30 ff.) e) Landslides or mudflows? (General Plan EIR, page 4-30 ff.) X f) Erosion, changes in topography or unstable soil conditions from X excavation, grading, or fill? (General Plan EIR, p. 4-41) g) Subsidence of the land? (General Plan EIR, page 4-43) h) Expansive soils? (General Plan EIR, page 4-40 to 43) i) Unique geologic or physical features? (General Plan, p. 8-7) IV. WATER. Would the proposal result in: a) Changes in absorption rates, drainage patterns or the rate and X amount of surface runoff? (Specific Plan p. 28 & Figure 5) b) Exposure of people or property to water related hazards such X as flooding? (General Plan EIR, Exhibit 4.3-1, page 4-53) c) Discharge into surface waters or other alteration of surface X water quality (e.g. temperature, dissolved oxygen or turbidity)? (TPM 29613) d) Changes in the amount of surface water in any water body? e) Changes in currents, or the course or direction of water F71 U11 EA 00-398/Envi ron mental Checklist Form.wpd 457 V. Issues (and Supporting Information Sources): f) Change in the quantity of ground waters, either through direct additions or withdrawals, or through interception of an aquifer by cuts or excavations, or through substantial loss of groundwater recharge capability? (General Plan EIR, page 4-55 ff.) Potentially Potentially Significant Less Than Significant Unless Significant No Impact Mitigated Impact Impact X g) Altered direction or rate of flow of groundwater? (General Plan X EIR, page 4-55 ff.) h) Impacts to groundwater quality? (General Plan EIR, page 4-57 X i) Substantial reduction in the amount of groundwater otherwise X available for public water supplies? (General Plan EIR, page 4-57 ff.) AIR QUALITY. Would the proposal: a) Violate any air quality standard or contribute to an existing or X projected air quality violation? (General Plan EIR, page 4-171 ff.) b) Expose sensitive receptors to pollutants? (TPM 29613) c) Alter air movement, moisture, or temperature, or cause any change in climate? (General Plan MEA, page 5-33 ff.) d) Create objectionable odors? (TPM 29613) VI. TRANSPORTATION/CIRCULATION. Would the proposal result in: a) Increased vehicle trips or traffic congestion? (RKJK Traffic Analysis, February, 2000) b) Hazards to safety from design features (e.g., sharp curves or X dangerous intersections) or incompatible uses (e.g., farm tJl� EA 00-398/Environmental Checklist Form.wpd 458 Issues (and Supporting Information Sources): c) Inadequate emergency access or access to nearby uses? (RKJK Traffic Analysis, February, 2000) d) Insufficient parking capacity on -site or off -site? (TPM 29613) Potentially Potentially Significant Less Than Significant Unless Significant No Impact Mitigated Impact Impact e) Hazards or barriers for pedestrians or bicyclists? (RKJK Traffic X Analysis, February, 2000) f) Conflicts with adopted policies supporting alternative X transportation (e.g., bus turnouts, bicycle racks)? (RKJK Traffic Analysis, February, 2000) g) Rail, waterborne or air traffic impacts? (General Plan MEA) X VII. BIOLOGICAL RESOURCES. Would the proposal result in impacts to: a) Endangered, threatened, or rare species or their habitats X (including but not limited to plants, fish, insects, animals, & birds)? (General Plan EIR, Exhibit 4.4-1, p. 4-69, and p. 4-71 ff.) b) Locally designated species (e.g., heritage trees)? (General X Plan EIR, Exhibit 4.4-1, page 4-69, and page 4-71 ff.) c) Locally designated natural communities (e.g., oak forest, X coastal habitat, etc.)? (General Plan EIR, Exhibit 4.4-1, page 4- 69.) d) Wetland habitat (e.g., marsh, riparian, and vernal pool)? (General Plan EIR, Exhibit 4.4-1, page 4-69) e) Wildlife dispersal or migration corridors? (General Plan EIR, 459 EA 00-398/Environmental Checklist Form.wpd Vill. IX. Issues (and Supporting Information Sources): ENERGY AND MINERAL RESOURCES. Would the proposal: a) Conflict with adopted energy conservation plans? (General Plan MEA, page 5-26 ff.) b) Use non-renewable resources in a wasteful and inefficient Potentially Potentially Significant Less Than Significant Unless Significant No Impact Mitigated Impact Impact Ix j c) Result in the loss of availability of a known mineral resource X that would be of future value to the region and the residents of the HAZARDS. Would the proposal involve: a A risk of accidental explosion or release of hazardous X substances (including, but not limited to: oil, pesticides, chemicals, or radiation)? (TPM 29613) b) Possible interference with an emergency response plan or X emergency evacuation plan? (General Plan MEA, page 6-27 ff.) c) The creation of any health hazard or potential health hazard? X (TPM 29613) d) Exposure of people to existing sources of potential health X hazards? (TPM 29613) e) Increased fire hazard in areas with flammable brush, grass, or X trees? (TPM 29613) X. NOISE. Would the proposal result in: a) Increases in existing noise levels? (General Plan EIR, Exhibit X 4.9-1) b) Exposure of people to severe noise levels? (General Plan EIR, X Exhibit 4.9-1) EA 00-398/Envi ron mental Checklist Form.wpd 460 A4 XI. Issues (and Supporting Information Sources): PUBLIC SERVICES. Would the proposal have an effect upon, or result in a need for new or altered government services in any of the following areas: a) Fire protection? (General Plan MEA, page 4-3 ff.) b) Police protection? (General Plan MEA, page 4-3 ff.) c) Schools? (General Plan MEA, page 4-9) Potentially Potentially Significant Less Than Significant Unless Significant No Impact Mitigated Impact Impact I - I 1 1 X771 d) Maintenance of public facilities, including roads? (General Plan X MEA, pages 3-3, 4-7) L I e) Other governmental services? (General Plan MEA, page 4-14 X ff. ) XII. UTILITIES AND SERVICE SYSTEMS. Would the proposal result in a need for new systems or supplies, or substantial alterations to the following utilities: a) Power or natural gas? (General Plan MEA, page 4-26) b) Communications systems? (General Plan MEA, page 4-29) c) Local or regional water treatment or distribution facilities? (General Plan MEA, page 4-20) d) Sewer or septic tanks? (General Plan MEA, page 4-24) e) Storm water drainage? (General Plan MEA, page 4-27) f) Solid waste disposal? (General Plan MEA, page 4-28) EA 00-398/Envi ron mental Checklist Form.wpd 4ti� v15 g) Local or regional water supplies? (General Plan MEA, page 4- X 20) Potentially Potentially Significant Less Than Issues (and Supporting Information Sources): Significant unless Significant No Impact Mitigated Impact Impact XIII. AESTHETICS. Would the proposal: a) Affect a scenic vista or scenic highway?(General Plan Exhibit X CIR-5) b) Have a demonstrable negative aesthetic effect? (General Plan X EIR, page 5-12 ff.) c) Create light or glare? (Specific Plan Project Description) X XIV. CULTURAL RESOURCES. Would the proposal: a) Disturb paleontological resources? (Paleontological Lakebed X Determination Study, Community Development Department) b) Disturb archaeological resources? (Historical/Archaeological X Resource Report, CRM Tech, December 21, 1999) c) Affect historical resources? (Historical/Archaeological Resource X Report, CRM Tech, December 21, 1999) d) Have the potential to cause a physical change which would X affect unique ethnic cultural values? (Historical/Archaeological Resource Report, CRM Tech, December 21, 1999) e) Restrict existing religious or sacred uses within the potential X impact area? (Historical/Archaeological Resource Report, CRM Tech, December 21, 1999) XV. RECREATION. Would the proposal: a) Increase the demand for neighborhood or regional parks or X other recreational facilities? (Specific Plan Project Description) EA 00-398/Environmental Checklist Form.wpd 4 6 • . v 16 b) Affect existing recreational opportunities? (General Plan, Exhibit PR-1) XVI. MANDATORY FINDINGS OF SIGNIFICANCE. a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare to endangered plant or animal, or eliminate important examples of the major periods of California history or prehistory? m b) Does the project have the potential to achieve short-term, to X the disadvantage of long-term, environmental goals? c) Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future - projects.) d) Does the project have environmental effects which will X cause substantial adverse effects on human beings, either directory or indirectly? XVII. EARLIER ANALYSIS. Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case a discussion should identify the following on attached sheets: a) Earlier analysis used. Identify earlier analysis and state where they are available for review. General Plan EIR and MEA are available at the Community Development Department at City Hall. X b) Impacts adequately addressed. Identify which effects from the above checklist were within. the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. c) Mitigation measures. For effects that are "Less than Significant with Mitigation Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. EA 00-398/Environmental Checklist Form.wpd �� `' ii Addendum to Environmental Checklist, EA 2000-398 VI. a) The proposed amendment to Condition of Approval #9 would allow the residents of The Fairways to exit onto Calle Rondo. The egress is planned to be aligned with Calle Tujunga. Calle Rondo is classified as a Local street, with a 60 foot right-of-way and 36 to 40 foot paved width. All streets within the existing Fairways development are also classified as Local streets. The neighborhood adjacent to The Fairways is partially built out, and consists of low density single family residential units. The Fairways project, at buildout, is expected to generate approximately 2,431 trips per day. Current traffic volumes on Calle Rondo are 201 trips per day (ADT). The traffic analysis prepared for the proposed amendment estimates that with an exit only drive, there will be approximately 5.66 exit trips per day onto Calle Rondo, but still well within the Local Street capacity of 3,000 ADT (LOS C). Total trips on Calle Rondo would therefore double. The City's General Plan defines Local streets as': "...designed primarily to provide access to abutting properties with the movement of traffic given secondary importance." Collector streets are defined as2: "designed to facilitate both mobility and access, providing connections between local streets and arterial roadways. Collector streets generally serve shorter trips either within neighborhoods or connecting to higher level facilities..." The General Plan further states that3: "The circulation Element shall define improvements which specifically minimize the disruption of established neighborhoods..." The proposed egress onto Calle Rondo represents an over -concentration of traffic at one point onto a Local street, and is in conflict with the intended design, as specified above. The intent of the General Plan policy is to limit traffic on Local streets to that generated by a single family residence. The concentration of trips generated by over 250 residences is inappropriate and a potential significant impact on this Local street. VI. b) As discussed above, the egress as requested by the HOA is planned to align with Calle Tujunga, to create a 90 degree intersection. The design of the proposed egress is therefore not a significant impact. Incompatibility of land uses is a potential impact. The General Plan policies enumerated above require only traffic from abutting single family uses. The over -concentration of traffic flow from the egress onto Calle .Rondo is not compatible with the low density character of the existing neighborhood. Egress at this location represents a potentially significant impact. City of La Quinta General Plan, Policy 3-2.1.1 d). Ibid, Policy 3-2.1.1 c). Ibid, Policy 3-1.1.2 464 S AS EA 00-398/Environmental Checklist Form.wpd X. a) & b) The proposed amendment would result in higher noise levels in a single family neighborhood. -Single family neighborhoods are sensitive receptors, and should not experience exterior noise levels in excess of 60 dBA CNEL4. Current noise levels in this neighborhood do not exceed the standards established by the General Plan'. The increase in noise levels from 426 trips distributed over a 24 hour period is not expected to represent a significant impact. The mitigation measure provided under the traffic and circulation discussion above would result in noise being increased at a Collector roadway. Although there are sensitive receptors, in the form of single family dwellings, located adjacent to this roadway, the existence of walls from surrounding developments provides added mitigation to the increase in noise levels. There would not be a significant impact to these receptors should this mitigation measure be implemented. City of La Quinta General Plan, Noise Element. City of La Quinta General Plan EIR, Exhibit 4.9-1. tf19 EA 00-398/Environmental Checklist Form.wpd 4 rrr Calle Tampico Attachment 1 CALLE TAMPICO 401 466 ATTACHMENT 2 April 25, 2000 IV. LTA MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA CALL TO ORDER 7:00 P.M. A. This meeting of the Planni ommission was called to order at 7:00 P.M. by Chairman Kirk asked Commissioner Abels to lead the flag salute. B. Present: Commi ners Jacques Abels, Richard Butler, Robert Tyler, Steve Robbinsnd Chairman Kirk. C. Staff pre t: Community Development Director Jerry Herman, City Attorn Dawn Honeywell, Planning Manager Christine di lorio, Senior En gi er Steve Speer, Principal Planner Stan Sawa, and Ex tive S etary Betty Sawyer. PURIOC COMMENT: Mr. Peter Rodholm, 56-640 Calle Paloma, appla:rhe Commission on the Washington Street Bridge widening project CONFIRMATION OF THE AGENDA: Co CONSENT ITEMS: A. Chairman Kirk asked if thereei any corrections to the Minutes of April 11, 2000. Commission yer asked that. Page 1, under Public Comment, be amended tate ".....8 condos with CC&R's....." and "The developers are prop g.....". There being no further changes, it was moved and sec d by Commissioners Abels/Butler to approve the minutes as am ded. Unanimously approved. B. Department Report: None. PUBLIC HEARINGS: A. Tract 25389, Amendment #2; a request of La Quinta Fairways Homeowners' Association for approval to modify Condition #9 of City Council Resolution 91-1 15 to expand an "Emergency Only" access to allow a resident exit access form La Quinta Fairways onto Calle Rondo, 4 6 located on the east side of Calle Rondo, north of Avenida Tujunga. C.-\Mv nocnment¢\WPDOCS\PC4-25-20.wud 1 Planning Commission Meeting April 25, 2000 1. Chairman Kirk opened the Public Hearing and asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff clarified that consideration of a gate on Calle Tampico would require a new tract map application. 2. Chairman Kirk asked if there were any questions of staff. Commissioner Tyler asked staff to clarify the location of the proposed emergency gate. Staff stated it would be opposite the intersection of Calle Rondo and Avenida Tujunga. 3. There being no further questions of staff, Chairman Kirk asked if the applicant would like to address the Commission. Ms. Saundra Hawk, 78-770 Spyglass Hill Drive, President of the Fairways Homeowners' Association (HOA), stated their reasons for the "exit only" gate. She clarified there would be two gates, the required emergency only and a "exit only" gate. The exit only gate would be a single sliding unit, operated by magnetically triggered embedded lopes located in the interior street. Spikes installed to prevent entry. The driveway will be designed so that upon exiting, drivers will have to stop and go left to Calle Tampico. As to the landscaping on Calle Rondo, it was conditioned by City Council Resolution 91-1 15, Condition #4, to be completed during Phase IV; RJT has just started Phase IV and the landscape architect is working on the design. Upon approval by CVWD and the City, the irrigation and landscape planting will begin. There concern is that with 99 homes one gate has been sufficient, but with the buildout of 254, it will not. Precedent was set by the City when permission was granted to Parc La Quinta and Rancho La Quinta allowing each development an additional entrance/exit onto Sagebrush, a public residential street with 17 homes. If they are to believe that City Council Resolution 91-1 15, which states the conditions of approval for La Quinta Fairways, then it would seem the residents of La Quinta and in particular the homeowners of Desert Club have long reaped the benefits from the presence of La Quinta Fairways. The original developer was responsible for an eight foot sidewalk and bikeway on the north side of Calle Tampico from Washington Street to Park Avenue and the west side of Park Avenue, plus the street improvements that were imposed. The General Plan has not been revised since 1982 and needs to be brought up to date with reality and meet the needs of all the citizens, not just a select few. „ " r 0 . C:\My Documents\WPDOCS\PC4-25-20.wpd 2 Planning Commission Meeting April 25, 2000 4. There being no questions of the applicant, Chairman Kirk asked if there was any other public comment.. Mr. Peter Rodholm, 56-640 Calle Paloma, stated he opposes the gate. Most of the residents from the La Quinta Fairways are affluent and would be traveling toward the Ralph's Shopping Center or Palm Desert area and with that in mind, he addressed some of the comments made in the traffic study. Assuming that the numbers generated were correct, the trip distribution depicts 35% exiting the second gate. Examining the site plan, this appears to be low and should be 45%. This would increase the volume an additional 10% or 240 trips per day. The trip distribution exhibit depicts 35% exiting the second gate to be further divided into 30% on Calle Rondo, 3% on Calle Quito, and 2% on Calle Paloma. These numbers should be modified to 20%, 10%, and 5% respectively. The existing volume on Calle Rondo is 201 vehicles per day. Assuming the traffic generation numbers are correct, the new gate will add 365 trips or a 180% increase over the existing volume. The City's criteria for a residential street is 300 vehicles per day, which equates to 313 per hour during peak hours, or an average of 5 cars per minute. This volume does appear to be excessive given the type of neighborhood that exists on Calle Rondo which is a low density area. La Quinta Fairways is a medium density area. Therefore, the numbers are esqued, based on the numbers in this report traffic coming out of the gate would be tremendous compared to what is currently coming out of this neighborhood. If it were reversed, La Quinta Fairways residents would not be happy either. A medium density-- residential --neighborhood_-to _ a low density residential area is not appropriate. The staff report, in the Environmental Assessment states, "The proposed egress to Calle Rondo represents an over concentration of traffic at one point onto a local street that is in conflict with the intended designed and specified above. The intent of the General Plan is to limit traffic on local streets to that generated by a single family residence. The concentration of trips generated by over 250 residences is inappropriate and a potential significant impact on this local street. Incompatibility of land uses is a potential impact. The General Plan policies enumerated above require only traffic from abutting single family uses. The over concentration of traffic flow from the egress onto Calle Rondo is not compatible with the low density character of the existing neighborhood. Egress at this location represents a potentially significant impact" It is his hope the Planning Commission will find to keep it as originally approved. 46 o24 C:\My Documents\WPDOCS\PC4-25-20.wpd 3 Planning Commission Meeting April 25, 2000 5. Chairman Kirk noted that two petitions had been received from each of the opposing sides. 6. Mr. John Dangleis, 78-775 Spyglass Hill Drive, stated he has been living in La Quinta for about 20 months. The existing gate is satisfactory at the moment, but as the City is growing, it will not be. The staff report states the current traffic volume on Calle Rondo are 201 trips per day. By staff's estimates these numbers would double. To double this number is nothing and the 566 exit trips added per day by the exit gate would still be within the local street capacity of 3,000 average daily trips. The only impact would be Calle Rondo and he would question the impact to any of the other streets. The problem is that La Quinta Fairways is an impacted area and the cars need to get out and the one access gate will never be adequate. The suggestion of constructing a gate on Calle Tampico is lost as there are homes there now. Also, the entry would be too close to where Calle Tampico joins Park Avenue that it would be dangerous. The logical gate is Calle Rondo with a left turn only, as it will be a minimal use. There is no reason to enter any of the other streets. The only issues not mitigated in the Environmental Assessment is the traffic and noise. 7. Ms. Carol Adam 78-740 Spyglass Hill Drive, stated her concern regarding the City's policy on the number of entrances and exits for a gated communities of 100 and less homes, of 101 to 200, and more than 200 homes, and is there a policy. In her opinion, there are no _gated communities the size of La Quinta _Fairways with only one gate. Some policy and/or standard for safety should be established is none exist. An exit is shown on the early plans for Calle Rondo and why now is that exit being debating it. Why has the Planning Commission staff report been published when only tonight is the issue being publically addressed. She is aware that the Desert Club neighborhood has spoken and they were unaware there would be a time at prior meetings when they could speak. This appears to be a preconceived and predetermined decision and does not consider the presentation of information of both neighborhood to the west of Calle Rondo and La Quinta Fairways. Lastly, La Quinta Fairways asks only for an exit gate only to be used by the homeowners and would alleviate the bottleneck of traffic that already exists on Park Avenue. It would not bring more traffic into the neighborhood west of Calle Rondo. �w C:\My Documents\WPDOCS\PC4-25-20.wpd 4 Planning Commission Meeting April 25, 2000 8. Chairman Kirk informed those present that the previous application for the access gate was submitted by the developer and the Commission has heard a lot of testimony, mostly from the opposition, on this subject. Commissioner Tyler stated the comments that were received were held at a public hearing in which the entire public was invited. If people did not hear about it, the process was followed and the City cannot go door to door and invite people personally. 9. Mr. Roy Stevens, 78-550 Avenida Tujunga, stated he had submitted a letter to the Commission and will summarize what was stated in that letter. He moved here in 1995 and purchased a home on the Stadium Course in PGA West and decided they did not want to be within a gated community and bought here. They found their home on Tujunga, saw the wall at the end of the street with a hole in it. He checked and found out that it was to be an emergency only gate. Now, the HOA want an exit for their personal convenience and he does not want their high density traffic on his street and he will fight it anyway he can. The real problem which forces the HOA to file the request in the first place is the heavy traffic on Calle Tampico and Park Avenue. This street was planned as a residential access for the La Quinta Fairways, Painted Cove, and Bajada developments to get to the Village area. It is not a short cut for the residents of La Quinta Cove to go to work or take their children to school. It is this traffic that instigated the HOA to want the back gate. The way to accomplish this is to put a stop sign at the Calle Tampico intersections. Also at Calle Paloma, Calle Quito, and Calle Rondo and a stop sign at the entrance to the La Quinta Fairway homes on Park Avenue This would discourage the use of Calle Tampico/Park Avenue as a shortcut to 50th Avenue. In addition, a double turn lane on Calle Tampico turning north onto Washington Street would also cause the traffic to use the new six lane bridge, which is where the traffic should go. With the traffic reduced on Calle Tampico the residents of the La Quinta Fairways would not have their entrance blocked in the morning and afternoons. 10. Mr. Earl Leslie, 50-440 Spyglass Hill Drive, stated the back of his gate sits on Grand Traverse, right across from the homes across the street. If any of those homes had an emergency, the emergency vehicles would block their entrance gate causing them to be a prisoner in their own subdivision. In his opinion, if the original developers didn't believe the second gate wasn't necessary, they would never have left the concrete gate on Calle 4 7.1. C:\My Documents\WPDOCS\PC4-25-20.wpd 5 02 ) Planning Commission Meeting April 25, 2000 Rondo. There are two sides to every issue, but in this case the pros out weigh the cons. In conclusion, to put this in its proper context, their complex, without a second gate, is like having a home without a back door. 11. Mr. Dane Hooper, 78-620 Avenida Tujunga, expressed his appreciation to the Commission for their time. The RJT Homes was designed to be served by the one gate. The approval has been survived by three developers. There is no reason to believe that an added exit gate is required to adequately serve the residents. Many other gated communities in La Quinta and throughout the Valley are served by only one entry/exit gate. Their request is for convenience only. Desert Clubs Estates had six to seven streets that exited onto Washington Street and they petitioned the City Council to close most of those streets in the interest of providing a more controlled. local traffic patter. Their request complied with the General Plan and those streets were closed and they the residents are paying an assessment for this closure. This was done to provide access to their community from Calle Tampico only through local streets. Their street and curb improvements were also installed at that time, but did not include sidewalks. They walk, bike, rollerblade and push baby strollers on the street. These are by definition "local" streets. They are planned to handle traffic generated by the low density housing associated with the immediate neighborhood only. The approval of this application would negate their investment in those improvements and be detrimental to their property values. The proposed access gate would be detrimental to the safety, health, and general welfare of the residents of Desert Club Estates. The approval of this application would severely degrade the quality of the environment and create long term problems due to the over concentration of traffic on their streets. A negative. declaration is inappropriate in this issue. A full EIR must be submitted if this case is to be pursued. On Calle Paloma which would carry most of this traffic, there is a school and Church. The school has no security fencing, or school signs, and would not want to see those children unprotected from the added traffic that would result from the approval of this application. 12. Mr. Robert Knies, 50-445 Spyglass Hill Drive, stated his house is exactly in the middle of the La Quinta Fairways, and the only time he ever turns right on Park Avenue is to go to the Post Office, Ralph's Market or events in the Village. Otherwise he goes left to 50th Avenue. Living in the middle of the La Quinta Fairways, wi* f• ^ C:\My Documents\WPDOCS\PC4-25-20.wpd 6 tI �•. Planning Commission Meeting April 25, 2000 a speed limit of 20 mph, takes a long time to get out. Therefore, he does not intent to use gate due to the time getting out, but if an emergency happens, he will. The La Quinta Fairways residents could say Park Avenue is their street and they do not want anyone else using it to drop off their kids off at school, etc. 13. Mr. Gary Flanders, 51-345 Calle Paloma, stated he was a painting contractor for HOAs in the Valley and he cannot think of one HOA he has worked for where an exit dumps into a residential neighborhood. PGA West on the Palmer Gate serves 800 homes and the Stadium Gate serves almost 1,000 homes and both have one gate. La Quinta Palms, on Fred Waring Drive, consists of 242 homes and has only one gate. If there was an emergency, the fire or police could open the emergency gate for the time being. 14. Mr. Ralph Squillace, 50-465 Grand Traverse, stated his concern was that if there was an emergency at their gate access to their development would be blocked. They have accidents and Park Avenue is a very busy street. They will only be using Calle Rondo to get to Calle Tampico. Stop signs will become a nuisance as cars screech to a stop and usually cause more problems than they solve. 15. Mr. Doug Gilland, 78-710 Avenida Naranja, stated this was his fourth time to address the Commission regarding this issue. Before coming to the meeting he and his daughter were rollerblading in the street as they do not have sidewalks, and . would not be interested in more traffic. He understands the need for an exit gate, but when there is a solution such as Calle Tampico, they should use it. They should do the same thing the homeowners in Desert Club Estates did to follow the City's procedures and closed off their blocks to have the cul-de-sacs. When they purchased their homes they bought them knowing the requirements and accepted them. We want La Quinta Fairways to do the same. 16. Ms. Marion Walker, 50-075 Doral Street, stated her points had been addressed and did not chose to speak. 17. Ms. Noreen Selberg, 50-925 Calle Quito, stated she was opposing the Environment Checklist Form #6.e., where it states that the hazards to pedestrian or bicyclists have no impact. She would like to see this changed to potentially significant impact because there 4 j tl C:\My Documents\WPDOCS\PC4-25-20.wpd 7 Planning Commission Meeting April 25, 2000 quite a few bicyclists and pedestrians. If a member of La Quinta Fairways were to exit the gate and drive fast, it could potentially cause an accident. 18. Mr. Dick Welsh, 50-505 Grand Traverse, stated the staff report concentrates on what is a local street and what is allowed on a local street. It does not state you cannot have movement of traffic other than abutting property owners and this is what they are asking for. This will only be a minor traffic increase. They paid for their private streets when they purchased their homes and they maintain them so they are not a burden on the taxpayers of La Quinta. Whereas, Calle Rondo and the other streets, are public streets maintained by everyone's taxes and they should have the right to use them the best they can as long as it fits within safety realms. 19. Mr. Jeff Withers, 50-790 Calle Guayamas stated everything has already been stated and declined to speak. 20. Mr. Jim Kuh, 50-405 Grand Traverse, also stated his comments had already been stated and declined to speak. 21. Mr. Bobbie Melkesiam, 50-795 Calle Guayamas, thanked the Commission for their time at the prior hearings. In regard to an exit only gate which the La Quinta Fairways residents state will not be that much of an impact, to him that means it will be only half as bad as they already know the additional traffic will be bad for their neighborhood. He thanked staff for their sensible recommendation. They chose their neighborhood because it is a low density and non gated community. Those who live in the La Quinta Fairways chose their neighborhood for their kind of lifestyle with only one gate in and he hopes it remains this way. 22. Mr. Philip Shamis, 78-955 Del Monte Court, stated an issue that has not been discussed is the existing gate for which only an emergency gate has been approved. The original builder, Brock Homes put up the wall, he installed a fence between 48 and 50 feet wide. If it was intended for an emergency gate only, why did the City commit that fence to remain in place for over ten years. He assumes the original intent of Brock was to have an entrance and exit gate at this locate because of the size of the fence. Unfortunately, at the time, Brock only owned 99 lots out of the 4•��T 254 lot complex. When his partner, a bank, went bankrupt in $ 1992, Brock left the development. At that point 36 homes were CAMy Documents\WPDOCS\PC4-25-20.wpd 8 Planning Commission Meeting April 25, 2000 completed. The bank who was holding the mortgage brought in a contractor in to develop 13 homes bringing the total to 49 homes. Another developer built 50 homes and the remaining homes were owned by Landmark, then KSL, and now RJT Homes. Since the gate in question seems to have been provided for something which was entrance and exit, all La Quinta Fairways is requesting at this point is an exit gate coming out on Calle Rondo, and making a left turn. This would only affect four homes and he has not heard from any of these four people objecting to this gate. No one in the La Quinta Fairways dreamed the amount of traffic that would be generated on Park Avenue. 23. Mr. Gillen Steiner 78-725 Avenida La Jarita, stated there are over 100 children in this neighborhood, and no one supports any gate on Calle Rondo. The location of the proposed gate encourages cars to go down Calle Tujunga which is the center of their neighborhood. If they install a left turn at Calle Rondo taking people down to Calle Tampico, anyone knows this is a dangerous corner due to the traffic traveling down Calle Tampico. If there is a gate at this location, no matter which way the cars turn it creates a dangerous situation. He would support either a gate on Calle Tampico or Park Avenue. 24. Mr. Jeff Jackson, 54-560 Avenida. Vallejo, stated he owns the property at southeast corner of Calle Tujunga and Calle Guyamas, which is 60 yards from proposed gate. He has written two letters and attended two of the public hearings to express that he is vehemently opposed to this gate. He has a five year old son and the only reason he bought this property was to ensure he would not have any traffic problems. He researched the issue before even purchasing the lot. This will impact him and his property values. 25. Mr. Richard Moreno, 50-825 Calle Rondo, bought this property because of the solitude. He does understand the nature of development, but he does not expect adjacent development to impede on their solitude. He does not understand who they believe they can do this and If it is all right for them to come through their neighborhood they it must be all right for them to drive through their neighborhood. 26. Mr. T.C. Morris, 50-785 Calle Rondo, stated he had sold his house 4 ! v in Indian Wells because he wanted to be in a quiet neighborhood. He is in the process of building a house on Calle Rondo and three vJ C:\My Documents\WPDOCS\PC4-25-20.wpd 9 Planning Commission Meeting April 25, 2000 houses in Indian Wells. The houses in Indian Wells have an emergency only exit. At the Reserve, where he is also building, you can hardly get in or out and they are having to live with it because the City will not drop them out into a quiet neighborhood. He went into the Fairways and exited their construction gate and turned right onto Park Avenue and went to Washington Street on the clock. At the same time he had a worker stop at the proposed gate and simulated a stop with another driver on Calle Rondo who drove down to Calle Tampico to Washington and he arrived at Washington Street first. In his opinion the quickest way out is through the current construction gate and he does not understand why this gate cannot be approved. 27. Mr. Dick Ellingwood 78-745 Spyglass Hill Drive, stated that if he owned property in La Quinta the size of the property that La Quinta Fairways is, and if he asked the City to plot the ground, he knows the City would not allow them to have just one gate. He knows he bought into the development knowing their was only one gate, but thought there would be two. He was notified about the school and the lights, but things change, and with the advent of 254 homes, to have one exit is not practical. If those who are opposing this emergency gate, would turn west on Calle Tampico and go out Washington Street to take their children to school this would alleviate the traffic they have on Park Avenue. 28. Ms. Saundra Hawks, applicant, stated they could not use Calle Tampico because the builder would not sell them the lot. When their development was initially approved in 1990, the Desert Club neighborhood had an unfair advantage. The La Quinta Fairways homeowners' pay taxes as well and they would like to demand equal consideration. The General Plan is a living document that must reflect current times. Implementation of the General Plan appears to be arbitrary and selective. When Rancho La Quinta and Parc La Quinta have several gates that dumps onto Sagebrush, it sounds like those people are not important. Ms. Hawks continued on and stated staff informed them when they submitted their application, they were pitting neighborhood against neighborhood. It is not them, it is the City. Park Avenue cannot accommodate all the traffic. The City approved the gates for Rancho La Quinta and Parc La Quinta and if the plans to make Bottlebrush and Saguaro cul-de-sacs even more traffic will be using Sagebrush. They all G. puzzled by the inordinate support of City staff and homeowners who will never be affected by this gate. PGA West may have one exit, but they have a boulevard with no impact from schools, 4 C:\My Documents\WPDOCS\PC4-25-20.wpd 10 0 3 ! Planning Commission Meeting April 25, 2000 sports complex, Boys and Girls Club, etc. The streets in question are public and paid for and maintained by La Quinta taxpayers. If these people are so hung up on privacy, then maybe they should pay for the maintaining of the streets instead of picking their pockets to maintain their streets. Their request is not a convenience but a traffic safety issue. To knowingly refuse to, or fail to correct a recognized problem creates liability. Should their request be denied, it appears the City owes RJT a refund of $6O,0OO for half street right -away on Calle Rondo and yet their homeowners are denied access. She would like to know the rationale for allowing Parc La Quinta and Rancho La Quinta additional entrances/exits onto a residential street, Sagebrush. 29. There being no further public comment, Chairman Kirk closed the public participation portion of the hearing and opened it for Commission discussion. 30. Commissioner Abels asked staff about the existing construction gate. Senior Engineer Steve Speer stated it is for construction purposes only and when they reach buildout it will become a buildable lot. It is not a good location for access for the general public because it is too close to the 90 degree turn on Park Avenue to Calle Tampico. Commissioner Abels asked it could be done as suggested. Staff stated it is a buildable lot and would have to be purchased from the developer. 31. Commissioner Robbins stated there was an opportunity on Park Avenue, about six lots up from Calle Tampico that appears to be able to accommodate an access gate. Staff stated that opportunity does not exist any longer as it is a golf cart gate. Commissioner Robbins asked if it could be altered to accommodate both uses. 32. Commissioner Butler stated he too was looking for an alternative exit location. It appears that the gate on Calle Rondo would require the residents of the La Quinta Fairways to go to the furthest point to get out. 33. Commissioner Tyler asked if the way the tract is currently approved, the break in the wall is designated as an emergency exit only. Planning Manager Christine di lorio stated yes. Commissioner Tyler stated that when RJT brought this request .,'., l 4 032 C:\My Documents\WPDOCS\PC4-25-20.wpd 11 Planning Commission Meeting April 25, 2000 before the Commission, were they not the owner of the lot and could sell the lot. Staff stated that was correct; it was up to them. 34. Commissioner Butler asked when would the exit gate be completed. Community Development Director Jerry Herman stated at was conditioned to be installed upon completion of Phase IV. For the Commission's information, another community in the City that has one gate is Tradition and the rest are emergency only exits. 35. Commissioner Tyler asked if a left turn sign were installed on Calle Rondo, what authority does the City have to enforce it. City Attorney Dawn Honeywell stated that if it is on private property, the Sheriff's Department cannot enforce it. 36. Chairman Kirk stated they would like to see a perfect solution, but it cannot be done in this setting. 37. There being no further discussion, it was moved and seconded by Commissioners Butler/Abels to adopt Planning Commission Resolution 2000-018 recommending to the City Council denial of Tract 25389, Amendment #2. ROLL CALL: AYES: Commissioners Abels, Butler, Robbins, Tyler, and Chairman Kirk. NOES: None. ABSENT: None. ABSTAIN: None. Chairman Kirk recessed the meeting at 8:20 p.m. and reconvened at 8:31 p.m. B. Tentative Tract Map 2 7 2 el Map 29724, and Site Development Permit 29724; a reques KSL Casitas Corporation for approval to resubdivide 3.17 acre o 30 resort residential and miscellaneous I ts, subdivide one par and development of a 21 space parking.. plus eight additiona aces on Avenida Obregon, south of Aveni ernando within the uinta Resort and Club grounds. 1. Chairman Kirk opened the continued Publi earing and asked for the staff report. Principal Planner n Sawa presented the information contained in the staff r t, a copy of which is on file in the Community Developmen partment. 47U 2. Chairman Kirk asked if there were any questions of staff. Commissioner Tyler asked staff to clarify how many units were approved for each side of the street as there appeared to beA 3 C:\My Documents\WPDOCS\PC4-25-20.wpd 12 i4' at - JOHN & SUSAN DANGLEIS 78775 Spyglass Hill Drive La Quinta, CA 92253 May 1, 2000 Honorable Mayor and City Council City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 RECEIVED 2010 APR 31 PM 2: 11 CITY OF LA QUINTA CITY CLI"7RK'S OFFICE.. Re:: Public Hearing 5/1b/00 LQFairways Gate Mayor and City Council members, I write this letter on behalf of my wife and I to urge your support for the La Quinta Fairways Homeowners' Association request for an EGRESS only gate to enter Calle Rondo at Calle Tujunga. We moved to La Quinta two years ago from the San Gabriel Valley after a seven year ownership of a condo in Indio which was used on a part time basis. We selected La Quinta because we liked what we saw. My background as a former City Manager and City Council member made it easy for me to see that La Quinta is a city that likes being small, but is growing under control. The potential for commercial growth along Hwy 111 and Washington was obvious and attractive housing development is well underway. The city is facing a catch 22 situation. Growth in population is being encouraged, yet the desire to remain quaint is evident and the theme song sung by many old time residents. Making everyone happy or being all things to all people is not possible in any setting, but. more difficult in a city. Decisions come down to what is best for the total community. I attended the Planning Commission hearing on this matter on April 25, 2000 and spoke briefly in my allotted three minutes. I scanned the Planning Department staff report and called on my experience to move quickly to the salient points. The staff environmental assessment seemed to be complete, essentially noting only one possible problem area, increased traffic. The report was fine. The recommendation of the Planning Staff presented the problem for me. By their own assessment and traffic numbers, this report had NEGATIVE DLCLARATION written allover it. 1. The estimated increase in trips on Calle Rondo as a result of the eXdt gate still falls within the Local Street Capacity. 2. The staff report did not address a very important item which should be apparent to residents to the west of the exit gate. With the "LEFT TURN ONLY„ sign upon exiting the gate, traffic from La Quinta Fairways would only travel south on Calle Rondo to Tampico for quick access to the village, Civic Center, shopping at La Quinta Village or Washington Street north to other destinations. Cars would not enter the local streets of Desert Club Estates. There is no reason to do so. They do not lead to Washington. Persons from Desert Club Estates said at the hearing that they were concerned that increased traffic on their streets would present a safety problem. They have nothing to fear in this regard, but La Quinta Fairways, ik with a buildout of 255 homes will not only have a safety problem with only one gate for egress, but our local streets will be less safe due to increased traffic and a genuine problem for maintaining our 20 MPH speed limit will be evident because of the increased distance from the westernmost residents to exit our gate onto an already crowded Park Avenue. We're back to that decision: "what is best for the community?" We trust you will arrive at that decision and grant the request of the la ( uinta Fairways Homeowners Association. Respectfully, F Jo gleis Susan Dangleis 430 50-645 Calle Quito La Quinta, CA 92253 April 27, 2000 Mr. John Pena, Mayor & the La Quinta City Council La Quinta Civic Center 78-495 Calle Tampico La Quinta, CA 92253 Ref: Tract 25389, Amendment #2 Dear Mr. Pena and City Council Members, MAY 2B ee : eM V/ eu� c� Since I will be out of the area on` -May 16, 2000, the date set for a public hearing on the above referenced item, I am submitting written comments as suggested in your notice. As a resident of the Desert Club Estates for the past eleven years, I wish to go on record as being opposed to any change from the present gate designation of "emergency only" on Calle Rondo. Your environmental impact report indicates that allowing residents of La Quinta Fairways exit access onto Calle Rondo would have a negative impact upon the Desert Club Estates community. I agree. While I sympathise with the homeowners of La Quinta Fairways in their frustration with traffic at the intersection of Park and Avenue 50, I feel that this is just one of the inconveniences resulting from the population increase in La Quinta. It seems to me that it would be incumbent upon the builder to provide adequate egress for those who purchase his homes without infringing upon residents of adjacent areas. I beg you to follow the recommendation of the La Quinta Planning Commission and reject this petition. Thank you for your consideration. Sincerely, Y2t,Sessums 48, 50-645 Calle Quito La Quinta, CA 92253 April 27, 2000 Mr. John Pena, Mayor & the La Quinta City Council La Quinta Civic Center 78-495 Calle Tampico La Quinta, CA 92253 Ref: Tract 25389, Amendment #2 Dear Mr. Pena and City Council Members, Since I will be out of the area on May 16, 2000, the date set for a public hearing on the above referenced item, I am submitting written comments as suggested in your notice. As a resident of the Desert Club Estates for the past eleven years, I wish to go on record as being opposed to any change from the present gate designation of "emergency only" on Calle Rondo. Your environmental impact report indicates that allowing residents of La Quinta Fairways exit access onto Calle Rondo would have a negative impact upon the Desert Club Estates community. I agree. While I sympathise with the homeowners of La Quinta Fairways in their frustration with traffic at the intersection of Park and Avenue 50, I feel that this is just one of the inconveniences resulting from the population increase in La Quinta. It seems to me that it would be incumbent upon the builder to provide adequate egress for those who purchase his homes without infringing upon residents of adjacent areas. I beg you to follow the recommendation of the La Quinta Planning Commission and reject this petition. Thank you for your consideration. Sincerely, Yvonne Sessums PN - I. May 15, 2000 City of La Quinta City Council RE: TRACT 25389 AMENDMENT #2 Honorable members: RECEIVED 2000 MAY 16 AM 10: 09 CITY OF LA OUINTA CITY CLERK'S OFFICE Eleven years ago we bought our beautiful home in Desert Club Estates. Desert Club Estates is a close knit neighborhood of low density housing that serves an eclectic mix of retirees and working family's. The area was served by seven or eight streets, which exited onto Washington St. A few years ago while undergoing other improvements, we requested the city to close those streets and install a wall on Washington St. This was accomplished at substantial costs to each of us. Some are still paying the assessments on those improvements. The value to us was a reduction in traffic flow on the local streets through our neighborhood. Our traffic now consists of internal flow only , which exits onto Avenida Tampico through three streets. At this time you are being asked to approve an application by La Quinta Fairways Homeowners Association, for an exit gate into the center of our quiet, semi -closed neighborhood. When our streets and curbs were installed, we did not get sidewalks. We do not want them. We stroll, bike and watch our children play on these streets. These streets are by definition "local streets", and the addition of this additional traffic would result in substantial environmental impact on our neighborhood, due to the over concentration of traffic, disruption of our quiet area and added noise and exhaust pollution. A negative declaration is contra -indicated in this case and a full E.I.R. should be processed before this application could proceed. We have a right to expect our neighborhood to be protected from this intrusive flow of exit traffic from another area, which should put its traffic onto an artery, such as Park St. or Avenida Tampico. We therefore urgently request that you please deny this application. Sincere Thanks, Dan and Faye Hooper P 48 Tittt 4 4Qur««rw COUNCIL/RDA MEETING DATE: May 16, 2000 Public Hearing on Specific Plan 97-029, Amendment #2 and Development Agreement 97-002, Amendment #2 a Request for Approval to Modify the Sign Regulations, Allow Car Display Jacks, and Other Minor Changes, and Approval of an Amendment to the Development Agreement in Regard to Definitions. Applicant: Stamko Development Company RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING Adopt a Resolution of the City Council approving Specific Plan 97-029, Amendment #2, subject to the Findings and Conditions of Approval; and, A. Move to take up Ordinance No. _ by title and number only and waive further reading. B. Move to introduce Ordinance No. _ on first reading for Development Agreement 97-002, Amendment #2. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: �m BACKGROUND AND OVERVIEW: On July 15, 1997, the City Council adopted a Specific Plan setting forth the detailed development principles, guidelines, and programs to facilitate the development of this 87 acre site. The first Amendment to the Specific Plan was processed in 1998 which modified the internal layout of the project and refined the development concepts and land uses. Specifically, three Planning Areas were created over the entire site and the property could be developed under any of four scenarios. Each scenario involved a different mix of the allowed auto sales/service and retail/commercial uses. H4- C:\My Documents\WPDOCS\CCJH-StamkoAmd2.wpd Proposed Amendment to the Specific Plan The applicant proposes the following amendments: Section 2.80.1.1 - Signage - Auto Mall (pa.62): Add this sentence to the first paragraph after the last sentence. "The entry monument signs can either identify 'The Auto Centre at La Quinta'; 'The Auto Centre at La Quinta & The Auto Service Center', if applicable; or list each of the dealer's franchises and 'The Auto Service Centre', if applicable." 2. Section 2.80.1.1.2 - Signage - Auto Mall (p. 62): revise the first sentence, "One wall mounted 'Dealership Identification' sign..." to "Four wall mounted 'Dealership Identification' signs...." 3. Section 2.80.1.1.3 - Signage - Auto Mall (p.62): Add this sentence after the first sentence "One ground mounted interior sign per franchise not to exceed 40 square feet per face for each department (used cars, service, parts, body shop, etc.)." 4. Section 2.80.1.1 - Signage - Auto Mall (p. 63): Add this paragraph after the last paragraph, "Balloons, pennants (including pennants mounted on lighting fixtures), antenna pennants, banners and event tents, shall be allowed." 5. Item #9 - Conditions of Approval - Final dated November 17, 1998: Delete, "the special and regular display areas shall not use car jacks." 6. Item #13 - Conditions of Approval - Final dated November 17, 1998: Delete, "No pruning of trees within the Highway 111 setback area shall be allowed within four feet of the grade." 7. Item #15 - Conditions of Approval - Final dated November 17. 1998: Delete, "Specify that wall signs shall not be allowed on the north building elevations in Planning Area #1 for Development Scenarios #1, #2, #3." 8. Item #1513 - Conditions of Approval - Final dated November 17, 1998: Delete, "Delete 'Highway 1 1 1' in that secondary signs do not need to be seen from this highway." Proposed Second Amendment to the Development Agreement The original Development Agreement and First Amendment were approved previously and are binding agreements between both parties for the purpose of establishing certainty that the development will progress in a timely manner. The Second Amendment request modifies the Development Agreement as follows: 48 CAMy Documents\WPDOCS\CCJH-StamkoAmd2.wpd V u 2 1. Definitions: In this Second Amended Agreement, the defined terms will have the same meaning as in the Original Agreement except as may be otherwise noted in this Second Amended Agreement: 1.1. Authorizing Ordinance: "'Authorizing Ordinance" means Ordinance No. 328 approving this Second Amended Agreement. 1.4 Specific Plan: The Specific Plan approved by the City Council on July 15, 1997 as amended by Amendment No. 1 approved by the City Council on November 17, 1998, and Amendment No. 2, approved by the City Council on 2000. A reference to "Amendment to Specific Plan" refers only to Amendment #1 or #2 to the Specific Plan and/or any future amendments not affecting the implementation of the Development Agreement. 2. No Other Change: All sections of the original Agreement, or the First Amendment which have not been specifically amended by this Second Amended Agreement shall remain intact and enforceable in their entirety, or as may be amended in the future. Exhibit "C"- Restated and Amended Developer Lease Agreement, shall be amended as follows: Section 1. Definitions. (r) "Specific Plan" shall mean the Specific Plan approved by the City Council on December 1, 1998, or as may be amended in the future. Planning Commission Action: The Planning Commission on May 9, 2000, at the conclusion of the public hearing, on a 4-0-1 (Commissioner Butler absent) recommended approval. For clarification, staff has prepared the Planning Commission recommended amendments in legislative format as follows: A. Section 2.50.4.1 .1 Site Plan - Auto Mall (pa. 52): Pads 1, 2, and 3 along Highway 1 1 1 are behind a 62, foot landscape setback from the curb and will have vehicular displays. In addition, Pads 1, 5, 6 and 7 along Adams Street are behind a 32 foot landscape setback from the curb and will have vehicular displays. The special display pads along Highway 1 1 1 and Adams Street will not have stripping and will allow at least one car per every 10 linear feet. Exhibits 13-1, 13-2, 13-3, 13-4, 13-5, and 13-5 show Highway 1 1 1 parkway concepts and cross sections of three vehicular displays and three special display pads at specific locations in Pads 1, 2, and 3 along Highway 1 1 1. Each special 48� CAMy Documents\WPDOCS\CCJH-StamkoAmd2.wpd utf3 display pad will not have stripping and will not be elevated more than one foot above the average finish grade of that display area due to safety concerns. Only new cars will be allowed within the special and regular display areas along Highway 1 1 1 . No employee or visitor parking shall be allowed in the special and regular display areas. The special and regular display areas Shall not use ear jadcs. Permanent shade structures, that match the dealers building colors and do not exceed 20 feet in height, are permitted for each dealer. The shade structures are not permitted to be located in the special or vehicular display areas adjacent to the landscape setback along Highway 1 1 1. B. Section 2.50.4.1.3 Special Events -Auto (pa 54): The auto mall operation will include regularly scheduled special events designed to increase the flow of traffic into the automall. These special events shall be limited to no more than 40 total days per year for the auto mall with no single event lasting more than 10 days. Concurrent or jointly sponsored events held on the same day shall count as a single day regardless of how many dealers participate. These special events may not utilize searchlights. However, laser displays and other similar technologies or techniques may be used upon approval of the individual Temporary Use Permit.. In no case shall any such lighting activity continue after 10:00 p.m. or after business hours. Additional temporary permitted uses include temporary shade structures with no color limitations. All special events under this entitlement process shall be individually considered and approved by the Community Development Director through the Temporary Use Permit process. C. Section 2.70.1 Landscape Concept (pa. 591: The landscape concept follows a "desert Oasis" theme emphasizing water efficient materials exhibiting color and form. Parking areas in the mixed regional commercial center will feature the concept of a high canopy tree form to reduce the conflict between landscape elements and project graphic. The auto mall will use tree forms sparingly and concentrate form and color along the street frontage of each dealership and/or auto related commercial pad. Most landscape areas throughout the project will be used for stormwater retention with the exception of Adams Street and only 40% of Parcels 1, 2, and 3 in Planning Areas #1 will be allowed on Highway 111. The size of the trees within the Highway 1 1 1 setback shall be a minimum of four inches in diameter eight foot tall with a six foot spread at the time of installation. If any tree dies within the Highway 111 setback area shall be replaced within 14 days. setback area sha" be allowed vv*th*n four feet of the g . One gallon plants shall be planted three feet on center and five gallon shrubs shall be spaced appropriately within the Highway 1 1 1 setback area. 4� CAMy Documents\WPDOCS\CCJH-StamkoAmd2.wpd A 4 D. Section 2.80.1.1 Signage - Auto Mall (pa. 62): Only three of the dealerships have technical "frontage" on Highway 1 1 1 . This Specific Plan will be consistent with the City's Highway 1 1 1 Design Theme except that one area, the signage, will have to deviate by allowing nine dealers identification monument signs in the 50 foot landscape setback area along Highway 111 under Development Scenarios 1, 2, and 3 as shown in Exhibit 17. These nine dealer identification monument signs will be lighted and will be consistent with to City's lower lighting level requirements and will comply with the City's "Dark Sky" Ordinance. In addition, two entry monument signs will be utilized along Highway 1 1 1; one entry monument sign west of the main entry and one near the corner of Adams Street and Highway 111. At the entrance on Adams Street, an entry monument sign may be allowed providing identification to both the auto mall and the mixed regional commercial center under Development Scenarios 1, 2, and 3. Specify that wall signs shall not be allowed on the north building elevations in Planning Area #1 for Bevelopment Seenaiios fl, #2, Exhibit 18 shows the conceptual dealer identification monument sign and the conceptual entry monument signs proposed for Highway 1 1 1 and Adams Street. The entry monument signs can either identify "The Auto Centre at La Quinta"; "the Auto Centre at La Quinta & The Auto Service Center" if applicable; or list each of the dealers franchises and "The Auto Service Centre", if applicable. Each dealer or auto related pad will be allowed the following signage: 1. One ground mounted interior "Product Identification" sign per franchise not to exceed 40 square feet per face. This sign will be primarily for manufacturer's identification. 2. Four one wall mounted "Dealer Identification" signs with 24 inch maximum height letters. Letters shall be channel can, plex-faced, internally illuminated. Exposed raceway for the signage will be permitted if designed to be integral with the background, subject to Community Development Director approval. Architectural forms or designs may require signs to be split on more than one building face or element, subject to Planning 6ummission eview and recommendation Community Development Director approval 3. One secondary wall or fascia mounted sign for each department (used cars, service, parts, body shop, etc.). Two ground mounted interior signs per dealer not to exceed 40 square feet per face for advertising various departments such as used cars, service, parts, body shop. etc. to be located south of Highway 1 1 1 and east of Adams Street Signs shall be of appropriate size to be seen from La Quinta Drive, Auto Centre Drive, Auto Centre Way (North and South) and shall be sized to fit the architectural element on which it is located. 488 CAMy Documents\WPDOCS\CCJH-StamkoAmd2.wpd ��5 4. Directional signs shall be individually considered by the Community Development Director. 5. Add new: Banners, antenna pennants, and pennants (including pennants mounted on lighting fixtures) are permanently permitted. These additional signs must be maintained in a "like new" condition at all times. Balloons, inflatable animals or other figures, or other inflatable displays, whether tethered or not, are not permitted. Exhibit 19 depicts the design concept for the "Dealership Identification" and the interior "Product Identification" signs. Public Noticing: This application was advertised in the Desert Sun on April 18, 2000 and April 28, 2000. All property owners within 500 feet of the boundaries of the project were mailed a copy of the public hearing notices. As of this writing no correspondence has been received regarding this project. All appropriate outside agencies have been notified and their responses are included in the Conditions of Approval. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving Specific Plan 97-029, Amendment #2, subject to the Findings and Conditions of Approval, and Introduce an Ordinance of the City Council approving Development Agreement 97-002, Amendment #2; or 2. Do not adopt a Resolution of the City Council approving Specific Plan 97-029, Amendment #2, subject to the Findings and Conditions of Approval, or do not introduce an Ordinance of the City Council approving Development Agreement 97-002, Amendment #2; or 3. Provide staff with alternative direction. Respectfully sul),mitted, Jer* Herman Co munity Development Director Attachments: Approvjad for submissio by homas P. Genovese, City Manager 48� 1. Planning Commission Minutes of May 9, 2000 CAMy Documents\WPDOCS\CCJH-StamkoAmd2.wpd o06 RESOLUTION 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A SPECIFIC PLAN AMENDMENT CASE NO.: SPECIFIC PLAN 97-029, AMENDMENT #2 APPLICANT: STAMKO DEVELOPMENT CO. WHEREAS, the City Council of the City of La Quinta, California did on the 16th day of May, 2000, hold duly noticed Public Hearings to consider amending Specific Plan 97-029 which created an 87 acre development consisting of three planning areas housing four development scenarios for automobile sales/services and a retail complex, located on the south side of Highway 1 1 1, between Adams Street and Dune Palms Road; and more particularly described as: A PORTION OF THE SOUTHWEST AND NORTHWEST 1 /4 SECTION OF 29, T5S, R7E WHEREAS, the Planning Commission of the City of La Quinta, California did on the 9th day of May, 2000, hold duly noticed Public Hearings to consider amending Specific Plan 97-029 which created an 87 acre development consisting of three planning areas housing four development scenarios for automobile sales/services and a retail complex, located on the south side of Highway 1 1 1, between Adams Street and Dune Palms Road; and WHEREAS, the City Council of the City of La Quinta, California did on the 15th day of July, 1997, approve the original Specific Plan 97-029 and on the 17th day of November, 1998, approved Specific Plan 97-029, Amendment #1 for the development; and, WHEREAS, said Specific Plan complies with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63). The Community Development Department completed an Environmental Impact Report, State Clearinghouse No. 9701 1055, certified by the City Council in 1997, for this Specific Plan 97-029 and Development Agreement 97-002. A supplemental EIR has been prepared for the proposed Specific Plan 97-029 Amendment #1 and Development Agreement 97-001 Amendment #1 which was certified in 1998. N changed circumstances or conditions are proposed which would trigger the preparation of subsequent environmental review pursuant to Public Resources Code Section 21 166; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said Planning Commission did make the following mandatory findings to justify recommending approval to the City Council of said amended Specific Plan: 4:f� C:\My Documents\WPDOCS\ccresoSP97-029#2.wpd v V 7 Resolution 2000 Specific Plan 97-029, Amendment #2 May 16, 2000 1. That the proposed amended Specific Plan is consistent with the goals and policies of the La Quinta General Plan in that the property is designated Mixed/Regional Commercial which permits the uses proposed for the property and is consistent with the goals, policies and intent of the General Plan Land Use Element (Chapter 2) provided conditions are met. 2. That the amended Specific Plan will not create conditions materially detrimental to the public health, safety and general welfare in that development, per the amended Specific Plan, will provide for extensive public improvements and conforms to good land use practice by encouraging a long-range, comprehensive approach to development of a major regional automobile sales/services and mixed commercial complex. 3. The amended Specific Plan is compatible with the zoning of adjacent properties in that the site is bounded by compatible Mixed/Regional (commercially zoned) designated properties with the exception of the area to the west, across Adams Street that is designated Low Density and High Density Residential. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; 2. That it does hereby approve the above described amended Specific Plan request for the reasons set forth in this Resolution, and subject to the attached Conditions of Approval. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 16th day of May, 2000, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California 49 C:\My Documents\WPDOCS\ccresoSP97-029#2.wpd Resolution 2000 Specific Plan 97-029, Amendment #2 May 16, 2000 ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California 49 C:\My Documents\WPDOCS\ccresoSP97-029#2.wpd UU9 RESOLUTION 2000- CONDITIONS OF APPROVAL -RECOMMENDED SPECIFIC PLAN 97-029, AMENDMENT #2 STAMKO DEVELOPMENT COMPANY - AUTO MALL MAY 16, 2000 GENERAL CONDITIONS OF APPROVAL A. Section 2.50.4.1.1 Site Plan - Auto Mall (pg. 52): Pads 1, 2, and 3 along Highway 111 are behind a 62 foot landscape setback from the curb and will have vehicular displays. In addition, Pads 1, 5, 6 and 7 along Adams Street are behind a 32 foot landscape setback from the curb and will have vehicular displays. The special display pads along Highway 111 and Adams Street will not have stripping and will allow at least one car per every 10 linear feet. Exhibits 13-1, 13-2, 13-3, 13-4, 13-5, and 13-5 show Highway 111 parkway concepts and cross sections of three vehicular displays and three special display pads at specific locations in Pads 1, 2, and 3 along Highway 1 1 1. Each special display pad will not have stripping and will not be elevated more than one foot above the average finish grade of that display area due to safety concerns. Only new cars will be allowed within the special and regular display areas along Highway 1 1 1. No employee or visitor parking shall be allowed in the special and regular display areas. The special and regular display areas shall not use car j-at+s. Permanent shade structures, that match the dealers building colors and do not exceed 20 feet in height are permitted for each dealer. The shade structures are not permitted to be located in the special or vehicular display areas adjacent to the landscape setback along Highway 1 1 1. B. Section 2.70.1 Landscape Concept(pg. 591: The landscape concept follows a "desert Oasis" theme emphasizing water efficient materials exhibiting color and form. Parking areas in the mixed regional commercial center will feature the concept of a high canopy tree form to reduce the conflict between landscape elements and project graphic. The auto mall will use tree forms sparingly and concentrate form and color along the street frontage of each dealership and/or auto related commercial pad. Most landscape areas throughout the project will be used for stormwater retention with the exception of Adams Street and only 40% of Parcels 1, 2, and 3 in Planning Areas #1 will be allowed on Highway 111. The size of the trees within the Highway 111 setback shall be a minimum of four inches in diameter eight foot tall with a six foot spread at the time of installation. If any tree dies within the Highway 111 setback area shall be replaced within 14 days. No pruning of the t, ees within the 1 lighway 111 C:\My Documents\WPDOCS\ResoCC COAAmd#2.wpd 1 `� Resolution 20000 Conditions of Approval - Recommended Specific Plan 97-029, Amendment #2 Stamko Development Company setback are8 sha" be allowed withim four feet of the g . One gallon plants shall be planted three feet on center and five gallon shrubs shall be spaced appropriately within the Highway 1 1 1 setback area. C. Section 2.80.1.1 Signage - Auto Mall (pa. 62): Only three of the dealerships have technical "frontage" on Highway 1 1 1. This Specific Plan will be consistent with the City's Highway 1 1 1 Design Theme except that one area, the signage, will have to deviate by allowing nine dealers identification monument signs in the 50 foot landscape setback area along Highway 111 under Development Scenarios 1, 2, and 3 as shown in Exhibit 17. These nine dealer identification monument signs will be lighted and will be consistent with to City's lower lighting level requirements and will comply with the City's "Dark Sky" Ordinance. In addition, two entry monument signs will be utilized along Highway 1 1 1; one entry monument sign west of the main entry and one near the corner of Adams Street and Highway 111. At the entrance on Adams Street, an entry monument sign may be allowed providing identification to both the auto mall and the mixed regional commercial center under Development Scenarios 1, 2, and 3. Specify that wall signs shall not be allowed on the north building elevations On Planning Area #1 for Development Scenarios fl, #2, #-3- Exhibit 18 shows the conceptual dealer identification monument sign and the conceptual entry monument signs proposed for Highway 1 1 1 and Adams Street. The entry monument signs can either identify "The Auto Centre at La Quinta": "the Auto Centre at La Quinta & The Auto Service Center" if applicable: or list each of the dealers franchises and "The Auto Service Centre", if applicable. Each dealer or auto related pad will be allowed the following signage: 1 . One ground mounted interior "Product Identification" sign per franchise not to exceed 49 square feet per face. This sign will be primarily for manufacturer's identification. 2. Four one wall mounted "Dealer Identification" signs with 24 inch maximum height letters. Letters shall be channel can, plex-faced, internally illuminated. Exposed raceway for the signage will be permitted if designed to be integral with the background, subject to Community Development Director approval. Architectural forms or designs may require signs to be split on more than one building face or element, subject to Community Development Director approval C:\My Documents\WPDOCS\ResoCC COAAmd#2.wpd 2 4,�r U11 Resolution 20000 Conditions of Approval - Recommended Specific Plan 97-029, Amendment #2 Stamko Development Company 3. One secondary wall or fascia mounted sign for each department (used cars, service, parts, body shop, etc.). One ground mounted interior sign per franchise not to exceed 40 square feet per face for advertising various departments such as used cars, service, parts, body shop, etc. Signs shall be of appropriate size to be seen from La Quinta Drive, Auto Centre Drive, Auto Centre Way (North and South) and shall be sized to fit the architectural element on which it is located. 4. Directional signs shall be individually considered by the Community Development Director. 5. Banners antenna pennants and pennants (including pennants mounted on lighting fixtures) are permanently permitted These additional signs must be maintained in a "like new" condition at all times. Balloons. inflatable animals or other figures or other inflatable displays whether tethered or not, are not permitted. Exhibit 19 depicts the design concept for the "Dealership Identification" and the interior "Product Identification" signs. 49 C:\My Documents\WPDOCS\ResoCC COAAmd#2.wpd 3 ui2 ORDINANCE NO. A ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING AN AMENDMENT TO A DEVELOPMENT AGREEMENT BY AND AMONG THE CITY OF LA QUINTA AND STAMKO DEVELOPMENT CO. CASE NO.: DEVELOPMENT AGREEMENT 97-002, AMENDMENT #2 APPLICANT: STAMKO DEVELOPMENT CO. WHEREAS, the City Council of the City of La Quinta, California, did on the 16th of May, 2000, hold a duly noticed Public Hearings to consider an amendment to the Development Agreement; and, WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 9th of May, 2000, hold a duly noticed Public Hearings to consider an amendment to the Development Agreement; and, WHEREAS, the City Council of the City of La Quinta, California did on the 15" day of July, 1997, approve the original Development Agreement 97-002 and on the 17th day of November, 1998, approved Development Agreement 97-002, Amendment #1 for the development; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following Mandatory Findings to justify approving said Development Agreement, Amendment #2: 1. The proposed amended Development Agreement is consistent with the objectives, policies, general land uses and programs of the City of La Quinta General Plan and Specific Plan 97-029, Amendment #2. The property is within the Mixed/Regional Commercial (M/RC) District per the provisions of the 1992 General Plan Update which permits the proposed use and is consistent with the goals, policies and intent of the La Quinta General Plan Land Use Element (Chapter 2) provided conditions are met. 2. The land uses authorized and regulations prescribed for the amended Development Agreement are compatible with the zoning and its related regulations now applicable to the property. The site is zoned Regional Commercial (CR) which permits the proposed uses provided conditions are met. 4,90 C:BJS\ORDDRFTSTAMKODEVAG V 1 3 3. The proposed amended Development Agreement conforms with public convenience and the general welfare by providing for extensive public improvements and conforms to good land use practice by encouraging a long- range, comprehensive approach to the development of a major automobile sales/services and mixed commercial complex. 4. Approval of this amended Development Agreement will not be detrimental to the health, safety, and general welfare since adequate provision has been made in previous City approvals to provide for necessary and desirable improvements and since these approvals are incorporated herein. 5. Approval of this amended Development Agreement will not adversely affect the orderly development of the subject or surrounding property nor the preservation of area -wide property values, but rather will enhance them by encouraging planned, phased growth. 6. Consideration of the amended Development Agreement has been accomplished pursuant to California Government Code Section 65864 et seq. And the City of La Quinta Municipal Code Section 9.250.030, which governs Development Agreements. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California that it does ordain as follows: SECTION 1. ENVIRONMENTAL. Said Specific Plan complies with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63). The Community Development Department completed an Environmental Impact Report, State Clearinghouse No. 97011055, certified by the City Council in 1997, for this Specific Plan 97-029 and Development Agreement 97-002. A supplemental EIR has been prepared for the proposed Specific Plan 97-029 Amendment #1 and Development Agreement 97-001 Amendment #1 which was certified in 1998. No changed circumstances or conditions are proposed which would trigger the preparation of subsequent environmental review pursuant to Public Resources Code Section 21166. SECTION 2. EFFECTIVE DATE. This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 3: POSTING. The City Clerk shall certify to the passage and adoption of this Ordinance, and shall cause the same to be posted in at least three public places designated by resolution of the City Council, and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. C:BJS\ORDDRFTSTAMKODEVAG !! A 4 The foregoing Ordinance was approved and adopted at a meeting of the City Council held on this day of , 2000, by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California 1. 49s C:BJS\ORDDRFTSTAMKODEVAG A 5 ATTACHMENT 1 SECOND AMENDMENT TO DEVELOPMENT AGREEMENT This Second Amendment to Development Agreement ("Amended Agreement") is made and entered into this day of , 2000, by and between the CITY OF LA QUINTA, a charter city ("City"), and STAMKO DEVELOPMENT COMPANY, a California limited partnership ("Developer"). The City and Developer are hereinafter sometimes referred to individually as a "Party". This Amended Agreement is predicated upon the following facts: A. The City and Developer originally entered into that certain Development Agreement dated July 15, 1997 ("Original Agreement") authorized by City Council Ordinance No. 306 dated July 21, 1997, and effective August 20, 1997, and recorded on September 3, 1997. B. The City and Developer processed an Amendment to the Development Agreement which was approved on November 17, 1998, by Ordinance No. 328 dated December 1. , 1998, and effective January 14, 1999, and recorded on March 11, 1999. C. Due to requested modifications to the Amended Specific Plan, the developer has requested certain modifications to the site planning conditions, the Development Agreement, and the Developer Lease to allow the Project to proceed. D. The City believes that all of the findings made in the Original Agreement and First Amendment remain true, that the requested modifications by the Developer as set out in this Second Amendment Agreement with attachments are consistent with the General Plan , and all other applicable plans, rules, regulations and official policies of the City of La Quinta and the approval of this Amended Agreement shall promote the health, safety and general welfare of the City. E. It is the intent of the Parties that on execution of this Second Amendment to the Agreement, the Developer shall be obligated to complete the Public Improvements in the manner set forth in the original Development Agreement, the First Amendment and the Amendment Specific Plan 97-027 and Conditional Use Permit 97- 034 as contained there in those documents, and with City's rules, regulations and official policies governing permitted uses, density, design, improvement and construction standards and specifications in force on the date of this Amended Agreement. 173 CAMy Documents\WPDOCS\DA#2RestAgmt.wpd 1 pis F. On May 9, 2000, the Planning Commission of the City of La Quinta (the "Planning Commission"), after giving -notice pursuant to Government Code Sections 65854, 65854.5 and 65866, held a public hearing on Developer's application for this Second Amended Agreement. On May 16, 2000, the City Council of the City of La Quinta ("City Council"), after providing public notice as required by law, similarly held a public hearing to consider Developer's application for this Agreement. G. The Planning Commission and the City Council have found that the Second Amended Agreement is consistent with the General Plan and all other applicable plans, rules, regulations and official policies of the City. H. In accordance with the requirements of the California Environmental Quality Act (Public Resources Code Sections 21000, et seq., ("CEQA"), the Community Development Department completed an Environmental Impact Report, State Clearinghouse No. 9701 1055, certified by the City Council in 1997, for this Specific Plan 97-029 and Development Agreement 97-002. A supplemental EIR has been prepared for the proposed Specific Plan 97-029 Amendment #1 and Development Agreement 97-001 Amendment #1 which was certified in 1998. No changed circumstances or conditions are proposed which would trigger the preparation of subsequent environmental review pursuant to Public Resources Code Section 21 166; I. On December 1, 1998, the City Council adopted Ordinance No. 328 approving this Amended Agreement with Developer. The Ordinance takes effect on January 14, 1999. The parties hereto agree to amend the Second Amended Agreement according to the following specified revisions: 1. Definitions: In this Second Amended Agreement, the defined terms will have the same meaning as in the Original Agreement except as may be otherwise noted in this Second Amended Agreement: 1.1. Authorizing Ordinance: "'Authorizing Ordinance" means Ordinance No. approving this Second Amended Agreement. 1.4 Specific Plan: The Specific Plan approved by the City Council on July 15, 1997 as amended by Amendment No. 1 approved by the City Council on November 17, 1998, and Amendment No. 2, approved by the City Council on May 16, 2000. A reference to "Amendment to Specific Plan" refers to Amendment #1 or #2 to the Specific Plan and/or any future amendments not affecting the implementation of the Development Agreement. 2. No Other Chanae: All sections of the original Agreement, or the First Amendment which have not been specifically amended by this Second Amended Agreement shall remain intact and enforceable in their entirety, or as may be amended -50 0 in the future. CAMy Documents\WPDOCS\DA#2RestAgmt.wpd 2 U IN WITNESS WHEREOF, this Second Amended Agreement has been executed by the Parties on the day and year first above written, as authorized by Ordinance No. 328 of the City Council of the City of La Quinta. CITY OF LA QUINTA, a Charter City 0 Stanley Sniff, Mayor Pro Tern ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California STAMKO DEVELOPMENT COMPANY, A California Limited Partnership By: Its: 1. ._ 5 f l l CAMy Documents\WPDOCS\DA#2RestAgmt.wpd 3 018 ATTACHMENT 2 DEVELOPMENT AGREEMENT 97-002, AMENDMENT #2 MAY 16, 2000 EXHIBIT "C" RESTATES AND AMENDED DEVELOPER LEASE AGREEMENT 1. Section 1 .(r) shall be amended to read as follows: "Specific Plan" shall mean the Specific Plan approved by the City Council on December 1, 1998, or as may be amended in the future. C:\My Documents\WPDOCS\ResoDAAtt#2.wpd 502 U19 ATTACHMENT 1 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA May 9, 2000 A. This meeting of the Planning Commi P.M. by Chairman Kirk who asked Cc salute. B. Present: Commissioners Jacques Al and Chairman Kirk. It was move( Robbins/Abels to excuse Commissio C. Staff present: Community Attorney Dawn Honeywell, Stan Sawa, and Executive II. PUBLIC COMMENT: None. III. CONFIRMATION OF T IV. CONSENT ITEMS:_ Chairm Kirk as 251 00. Comn t he did not here being no Commissioners Unanimously apt 7:00 P.M. was called to or r at 7:00 sioner Abets lead the flag nt Di eer Ste m-tty Sa ENDA Confirmed. et Tyler, Steve Robbins, nded by Commissioners Unanimously approved. rry Herman, City r, Principal Planner :ed if there were any corrections to the Minutes of April issioner Abets asked that Page 16 be amended to note ay anything regarding a signal on Washington Street. further changes, it was moved and seconded by ;obbins/Abets to approve the minutes as amended. roved. PUBLIC HEARINGS: A. Specific Plan 97-029,_ Amendment #2 and _Development Agreement 97- 002, Amendment #2; a request of Stamko Development Company for a recommendation of approval to amend "The Centre at La Quinta Specific Plan" modifying the sign regulations allowing car display racks, and other minor changes; and recommendation for approval of an amendment to the Development Agreement regarding definitions. 15Q CAMy Documents\WPDOCS\PC5-9-20.wpd 1 Planning Commission Meeting May 9, 2000 1. Chairman Kirk opened the Public Hearing and asked for the staff report. Community Development Director Jerry Herman presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Kirk asked if there were any questions of staff. Commissioner Robbins asked staff to clarify their recommendation. 3. Chairman Kirk asked if staff was recommending that in regard to the applicant's request #3 it be changed from each department to each franchise. Staff clarified that the applicant was asking for up to six or more freestanding signs, 40 square feet, per for each franchise and staff is recommending one 40 square foot sign per dealer to identify all the uses. 4. There being no further questions of staff, Chairman Kirk asked if the applicant would like to address the Commission. Ms. Christine Clarke, representing Stamko Development Company, asked for clarification on the recommendation, 1) the signs going around the building regarding the exposed raceway. Staff clarified that the signs on the front of the building does not have exposed raceway. The raceway for those signs is behind the facade. It is staff's understanding they cannot put the raceway behind the other building facade because there` is a beam in the way. This is an attempt to allow them to have an exposed raceway; however, the raceway has to look like it is part of the facade from the exterior, so you are ,putting the raceway up and the letters on top of the raceway to appear to be part of the building. 2) Permanent or temporary shade structures are to match the building colors. Her concern is that the Chrysler dealership is having a tent sale and the auto manufacturer sends the tents to the dealers and it is never known what the colors will be. She then displayed samples of tents that are located at other dealers throughout the Valley. They are asking for flexibility to allow them to use what is sent by the manufacturers and they will keep them off Highway 1 1 1. Chrysler currently has tents up to shade the workers who are washing the cars. 3) Secondary signs being unlimited for used cars, service, parts, and body shop. She would like to change #3 to read dealer not franchise and to have them located on the interior streets only, for each of the uses; 4) Balloons, banners, pennants, etc.; a specific plan should allow a development to address specific issues. Therefore they are not asking for this on the east side, but �► the auto mall only. In the Specific Plan and the Amendment they J0� CAMy Documents\WPDOCS\PC5-9-20.wpd 2 Planning Commission Meeting May 9, 2000 do not comply with several City ordinances. For example, the Highway 111 Design Guidelines. The City exempted them due to problems that would be caused by some of the design requirements. They did not change the Ordinance. The Specific Plan allowed the exception. Retention is another example as well as signs on Highway 1 1 1 . All of these exceptions were allowed because they had a Specific plan. She then showed examples where pennants were being used tastefully at other auto dealers. They are not asking for a change in the City's Ordinance, but to handle allow the uses as a part of .the Specific Plan process. If allowed, she would like a condition added that all flags, pennants, etc. be kept in a "new -like" condition. In regard to the Development Agreement the only correction is to delete the Juvonen Trust as they are no longer apart of the Agreement. 5. Chairman Kirk asked if there' was any questions of the applicant. Commissioner Tyler asked if the applicant had an alternative to the colors of the tents. Ms. Clarke stated she is asking that this requirement be deleted as they have no control over the colors as they are sent from the auto manufacturers. Commissioner Tyler suggested two conditions; one for the tents supplied by the manufacturers and one for the dealer. Ms. Clarke suggested there be three; the manufacturers, those shown on the front of the property, and those on the back of the property. 6. Commissioner Abels stated he thought the manufacturers tents should be allowed and the balance of the tents should conform to staff's recommendations. 7. Commissioner Robbins stated that if they are to be permanent shade structures, they should match the building. If temporary, then whatever the manufacturers wants. 8. Chairman Kirk asked what the applicant wanted in regard to the 40-square foot signs. Ms. Clarke stated the dealers would like to have one sign per use. Chairman Kirk asked the applicant if she was agreeing with staff's recommendation. Ms. Clarke stated no; she would like each of the signs as requested. 9. There being no further public comment, Chairman Kirk closed the public participation portion of the hearing and opened it for Commission discussion. C:\My Documents\WPDOCS\PC5-9-20.wpd 3 , U�3 Planning Commission Meeting May 9, 2000 10. Commissioner Robbins stated he agreed with staff's recommendation, with the exception of the tents. He asked if there were any limits on the length of time for a temporary facility, such as a tent. Staff stated they are allowed 40 days a year under a Special Advertising Permit. Page 54 of the Specific Plan states, "...special events shall be limited to no more than 40 total days per year for the Automall, with no single event lasting more than ten days. Concurrent or jointly sponsored events held on the same day shall count as a single day regardless of how many dealers participate. These special events may..'.." Staff would recommend leaving the word "permanent" shade structure as it exists and take the "temporary" shade use and put it under the temporary use permit process. Commissioner Robbins asked if the Specific Plan would govern over the City ordinances. City Attorney Dawn Honeywell stated the Specific Plan would govern in this case. Community Development Director Jerry Herman clarified that there is another existing auto dealer and other retail uses that do not have the advantage if the banners and flags are allowed at the Automall. The only way they could have the flags and banners is to ''amend the Ordinanceto allow them the same use or they process a specific Plan. WalMart. has a specific plan and could apply' for an amendment to allow the banners and flags. Commissioner 'Robbins stated the Planning Commission does not have to approve the amendment. Staff stated that is true, but now one specific plan is being allowed and a second is being denied. 11. Commissioner Tyler stated he had met with the applicant on May 3rd to discuss the project. He is however, concerned that you are unable to see the cars from the Highway and signs are needed. In regard to the shade structures, perhaps they should limit the number per dealership. 12 Chairman Kirk stated he too met with the applicant to discuss the project. He has strong feelings in regard to signs, but agrees that more signs are needed in this case. On staff's recommendation in regard to the ground mounted sign, there is a significant different between staff's recommendation and the applicant's request. Does the Commission want one sign per use or per dealer. 13. Commissioner Robbins stated he too met with the applicant. If the signs are put on the back side of the buildings, he has no problem with the applicant's request. His concern is the view from Highway 1 1 1. 50G C:\My Documents\WPDOCS\PC5-9-20.wpd 4 901 S. a Planning Commission Meeting May 9, 2000 14. Commissioner Abels stated he too met with the applicant. 15. There being no further discussion, it was moved and seconded by Commissioners Abels/Robbins to adopt Planning Commission Resolution 2000-025 recommending to the City Council approval of Specific Plan 97-029, Amendment #2 as requested by the applicant and as amended: a. Section 2.50.4.1.1 Site Plan - Auto Mall (pg. 52); delete reference to temporary. Permanent tents are allowed, shall be the color of the buildings, and approved by staff. b. Section 2.50.4.1.3 - Special Events (pg. 54): temporary shade structure shall be allowed regardless of color C. Section 2.80.1.1 Signage _ Auto Mall (pg 62): two 40 square feet freestanding monument signs per dealership shall be allowed south'' of along Highway 1 1 1 and east of Adams Street. d. A new section added: Pennants, including pennants mounted on lighting fixtures, and banners shall be allowed, kept in a "like new" condition, and can be permanent. Balloons are not allowed ROLL CALL: AYES: Commissioners Abels, Robbins, Tyler, and Chairman Kirk.NOES: None. ABSENT: Commissioner Butler. ABSTAIN: None. 16. , It was moved and seconded by Commissioners Abels/Robbins to adopt Planning Commission Resolution 2000-026 recommending to the City Council approval of Development Agreement 97-002, Amendment li#2 as submitted. ROLL CALL: AYES: Commissioners Abels, Robbins, Tyler, and Chairman Kirk. NOES: None. ABSENT: Commissioner Butler. ABSTAIN: None. B. Environmental Assessment 99-391, General Plan Amendment 2000-066, and Tentative Tract Map 29563; a request of Century -Crowell Communities for a recommendation to certify a Mitigated Negative Declaration of Environmental Impact, recommending to the City Council approval of an amendment to reduce cul-de-sac bulb radius dimensions for private streets from 45 feet to 38 feet, and a recommendation for approval of a tract map allowing 3 single family and other common lots on 7.65 acres. _ 50r CAMy Documents\WPDOCS\PC5-9-20.wpd 5 o r2 5 T4ht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 16, 2000 CONSENT CALENDAR: STUDY SESSION: Public Hearing on Specific Plan 2000-043, PUBLIC HEARING: Conditional Use Permit 2000- 049, and Environmental Assessment 2000-395 to Allow a 72,950 Square Foot Commercial Center at the Northwest Corner of Washington Street and Highway 111. Applicant: Madison/ P.T.M. La Quinta, L. L. C. RECOMMENDATIONS: 1. Adopt City Council Resolution certifying Environmental Assessment 2000-395 for Point Happy Specific Plan 2000-043, and Conditional Use Permit 2000-049; and 2. Adopt City Council Resolution approving Point Happy Specific Plan 2000-043; and 3. Adopt City Council Resolution approving Conditional Use Permit 2000-049. FISCAL IMPLICATIONS: None. CITY CHARTER IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Site Location: The currently vacant project site, located at the northwest corner of Highway 1 1 1 and Washington Street, consists of 7.834 acres (A.P.N. 604-050-002) and 1.965 acres (a portion of A.P.N. 604-050-035) totaling 9.779 acres. The project is bounded by the Whitewater Stormwater Channel on the north, Washington Street on the east, Highway 1 1 1 on the south and a rocky knoll on the west. A portion of Highway 1 1 1 frontage has been improved with curb and gutter near Washington Street. A bus stop pull-out is located on the Highway 111 frontage. The Whitewater Stormwater Channel with a concrete siding borders the northern portion of the site. Planning Commission Action: The Planning Commission reviewed the developer's request on April 25,2000, and discussed all aspects of the application requests and, after deliberation, voted (5-0) to recommend: 1 . Certification of Environmental Assessment 2000-395 2. Approval of Point Happy Specific Plan 2000-043 , and 3. Approval of Conditional Use Permit 2000-049. The recommendations are based on the attached Findings and Conditions of Approval including modifications, as requested by the Commission. Excerpts from the Minutes of the Public Hearing are attached (Attachment 1). Project Description: 1) Specific Plan 2000-043 The request is for approval of "Point Happy Specific Plan" establishing design guidelines and development standards in a focused development plan for the distribution of land uses, location and sizing of supporting infrastructure, development standards, and requirements for public improvements on 9.779 acres. The applicant intends to construct the project in two phases. The first phase will include site grading, parking lot, key driveway improvements, landscaping, and infrastructure improvements. The second phase will include structure improvements for each building area subject to the Site Development Review process. The site is designated Community Commercial in the General Plan and Zoning Code. SURROUNDING ZONING/LAND USE: NORTH: County of Riverside - (CC) Community Commercial SOUTH: Community Commercial (CC) EAST: Regional Commercial WEST: Community Commercial (CC) The proposed Point Happy Specific Plan (Attachment 2) is a commercial center consisting of nine building clusters totaling 72,950 square feet designed around centralized parking. The project site will ultimately be broken into twelve development parcels with the final configuration determined with future submission of a parcel map. The uses proposed include retail, fast food, restaurant, office, bank, ,. 503 CO2 financial and a service station/convenience store/car wash. Interior parking lot aisles and access drives are provided throughout the site serving the future building pads. There are 379 parking spaces provided and total parking spaces are established as the performance criteria for total building size square footage allowed on the site. Each proposed building will require a site development permit. The proposed uses may move or change location among the development pads at the time a site development review permit is processed subject to the total parking provided for the commercial center. In addition, each building pad size may be modified subject to the total parking provided for the commercial center. Access to the site will be at the two existing traffic signals on Washington and Highway 111. On Highway 111, at the midway point between the Washington Street and the existing signal at the Plaza La Quinta, a right -in and right out only access will be provided. In order to achieve access on the north side of Highway 111 at the Plaza La Quinta signal, excavation of a portion of the rock outcrop along with debris at the base of the incised rock face will be required. Also, rock removal will be required to accommodate a driveway adjacent to the knoll. Excavation will be approximately 320 feet from Highway 1 1 1 extending to the north into the project site as shown on the digital photo enhancement of the rock excavation (Attachment 3). The greatest amount of cut from the top of the rocky knoll down will be approximately 40 feet; and from the rocky debris field into the rocky knoll the greatest amount of cut will be approximately 80 feet. A retaining wall as needed will be provided along portions of the excavated and graded area. The proposed driveway along the west side of the rocky knoll, north of the traffic signal at Plaza La Quinta, is currently red staked and flagged for on -site evaluation of the rock excavation. 2) Conditional Use Permit 2000-049 The applicant is also requesting approval of the required Conditional Use Permit for a service station use on the site. The Specific Plan allows a project with a maximum building size of 3,100 square footage containing a service station with pump island bays under a canopy, convenience store, and car wash. Environmental Assessment: Based on California Environmental. Quality Act requirements, staff prepared Environmental Assessment 2000-395 for the project. Staff recommends certification of a Mitigated Negative Declaration of Environmental Impact as the project will have no significant adverse effect on the environment based upon the mitigation measures. 510 ou3 Public Notice: This case was advertised in the Desert Sun newspaper on April 3, 2000. All property owners within 500-feet of the site were mailed a copy of the public hearing notice as required by the Zoning Code. Public agency comments have been incorporated into the proposed Conditions of Approval. Conditions are proposed that comply with the existing provisions of the General Plan, and Zoning Code. Findings for approval can be made and are included in the attached Resolutions. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt City Council Resolution certifying Environmental Assessment 2000-395 for Point Happy Specific Plan 2000-043, and Conditional Use Permit 2000-049; and Adopt City Council Resolution approving Point Happy Specific Plan 2000-043; and Adopt City Council Resolution approving Conditional Use Permit 2000-049 ; or 2. Do not adopt City Council Resolution certifying Environmental Assessment 2000-395 for Point Happy Specific Plan 2000-043, and Conditional Use Permit 2000-049; and Do not adopt City Council Resolution approving Point Happy Specific Plan 2000-043; and Do not adopt City Council Resolution approving Conditional Use Permit 2000- 049 ; or 3. Provide staff with alternative direction. Respectfully submitted, J& y Herrman C mmunity Development Director 511 u'J 4 Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Planning Commission minutes for meeting of April 25,2000 (Excerpts) 2. Point Happy Specific Plan 2000-043 (City Council only) 3. Digital photo enhancement of rock excavation (City Council only) 51„ , u5 RESOLUTION 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR SPECIFIC PLAN 2000-043 AND CONDITIONAL USE PERMIT 2000-049 ENVIRONMENTAL ASSESSMENT 2000-395 MADISON/P.T.M. LA QUINTA, L. L C. WHEREAS, the City Council of the City of La Quinta, California, did, on the 16t'' day of May hold a duly -noticed Public Hearings to consider a recommendation from the Planning Commission on the Environmental Assessment 2000-395 for Specific Plan 2000-043 and Conditional Use Permit 2000-049 herein referred to as the "Project" WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 25th day of April, 2000, at a duly -noticed Public Hearing adopt Resolution 2000-022 recommending certification of Environmental Assessment 2000-395 for Specific Plan 2000-043 and Conditional Use Permit 2000-049 herein referred to as the "Project"; and, WHEREAS, said Project has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970"(as amended; Resolution 83-68 adopted by the La Quinta City Council) in that the Community Development Department has prepared an Initial Study (EA 2000-395); and, WHEREAS, the Community Development Director has determined that said Project could have a significant adverse effect on the environment unless mitigation measures are implemented, and that a Mitigated Negative Declaration of Environmental Impact could be filed; and, WHEREAS, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said Planning Commission did find the following facts, findings, and reasons to justify recommending certification of said Environmental Assessment: 1. The Project will not be detrimental to the health, safety, or general welfare of the community, either indirectly or directly, in that appropriate mitigation measures have been imposed which will minimize project impacts. AACCRESO.EA 2000-395.wpd 513 OU6 Resolution 2000- Environmental Assessment 2000-395 May 16, 2000 2. The proposed Project will not have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife population to drop below self sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory. 3. The proposed Project does not have the potential to achieve short-term environmental goals, to the disadvantage of long-term environmental goals. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitutes the findings of the City Council for this Environmental Assessment. 2. That it does hereby certify Environmental Assessment 2000-395 for the reasons set forth in this Resolution and as stated in the Environmental Assessment Checklist and Addendum, on file in the Community Development Department. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 16th day of May, 2000, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: AXC.RESO.EA 2000-395.wpd 514 u07 Resolution 2000- Environmental Assessment 2000-395 May 16, 2000 JOHN PEIVA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California A:\CC.RESO.EA 2000-395.wpd 515 008 Environmental Checklist Form 1. Project Title: Point Happy Specific Plan 2. Lead Agency Name and Address: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 3. Contact Person and Phone Number: Fred Baker 760-777-7125 4. Project Location: Northwest corner of Washington Street and Highway 111. 5. Project Sponsor's Name and Address: Madison Development 938 North Mountain Avenue Ontario, CA 91762 6. General Plan Designation: Community Commercial/Non-residential Overlay 7. Zoning: Community Commercial 8. Description of Project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off -site features necessary for its implementation. Attach additional sheets if necessary.) Specific Plan establishing development standards for a 9.8t acre site. The project will include 12 individual lots, with project buildout expected to include a gas station, restaurants, general retail space and office space. 9. Surrounding Lane Uses and Setting: Briefly describe the project's surroundings. The site is bordered on the north by the Coachella Valley Storm Water Channel, on the west by steep hillside, on the south by the La Quinta Plaza Shopping Center, and on the east by the Highway 111 Shopping Center project. 10. Other agencies whose approval is required (e.g., permits, financing approval, or participation agreement.) Coachella Valley Water District California Department of Transportation (CalTrans) Environmental Factors Potentially Affected: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. Land Use and Planning X Transportation/Circulation Public Services Population and Housing X Biological Resources Utilities and Service Systems X Geological Problems Energy and Mineral Aesthetics Water Hazards X1 Cultural Resources X Air Quality X Noise Recreation Mandatory Finds of Determination On the basis of this initial evaluation: I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. X I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because the mitigation measures described on an attached sheet have been added to the project. A NEGATIVE DECLARATION will be prepared. I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. I find that the proposed project MAY have a significant effect(s) on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets, if the effect is a potentially significant impact or potentially significant unless mitigated." An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. I find that although the proposed project could have a significant effect on the environment, there WILL NOT be a significant effect in this case because all potentially significant effects (a) have been analyzed adequately in an earlier EIR pursuant to applicable standards and (b) have been avoided or mitigated pursuant to that earlier EIR, including revisions or mitigation measures that are imposed upon the proposed project. Signature CHRISTINE DI IORIO Printed Name Date THE CITY OF LA QUINTA For 517 Evaluation of Environmental Impacts: 1) A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the reference information sources show that the impact simply does not apply to projects like the one involved (e.g. the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project - specific factors as well as general standards (e.g. the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis). 2) All answers must take account of the whole action involved, including off -site as well as on- site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3) "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect is significant. If there are one or more "Potentially Significant Impact" entries when the determination is made, an EIR is required. 4) "Potentially Significant Unless Mitigated Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less than Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVII, "Earlier Analyses," may be cross-referenced). 5) Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). Earlier analyses are discussed in Section XVII at the end of the checklist. 6) Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. See the sample question below. A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 7) This is only a suggested form, and lead agencies are free to use different ones. 518 J11 Issues (and Supporting Information Sources): LAND USE AND PLANNING. Would the proposal: Potentially Potentially Significant Less Than Significant Unless Significant No Impact Mitigated Impact Impact a) Conflict with general plan designation of zoning? (General Plan X Land Use Map) b) Conflict with applicable environmental plans or policies adopted by I I I I X agencies with jurisdiction over the project? (General Plan EIR, p. 4-1 c) Be incompatible with existing land use in the vicinity? (General Plan X Land Use Map, Figure 4, Figure 4 of Specific Plan) d) Affect agricultural resources or operations (e.g., impacts to soils or X farmlands, or impacts from incompatible land uses)? (General Plan EIR, Exhibit 4.1-4, page 4-15) e) Disrupt or divide the physical arrangement of an established X community (including a low-income or minority community)? (Figure 2 of Specific Plan) POPULATION AND HOUSING. Would the proposal: a) Cumulatively exceed official regional or local population projections? X (General Plan Master Environmental Assessment, p. 2-32 ff.) b) Induce substantial growth in an area either directly or indirectly (e.g. X through projects in an undeveloped area or extension or major infrastructure)? (General Plan page 2-14 ff.) c) Displace existing housing, especially affordable housing? (Figure 4 X of Specific Plan) GEOLOGIC PROBLEMS. Would the proposal result in or expose people to potential impacts involving: b) Seismic ground shaking? (General Plan EIR, page 4-30 ff.) X c) Seismic ground failure, including liquefaction? (General Plan X EIR, Exhibit 4.2-3, page 4-35 and page 4-30 ff.) a) Fault rupture? (General Plan EIR, Exhibit 4.2-3, page 4-35) X IV. Issues (and Supporting Information Sources): Potentially Potentially Significant Less Than Significant Unless Significant No Impact Mitigated Impact Impact d) Seiche, tsunami, or volcanic hazard? (General Plan EIR, page 4-30 X ff.) e) Landslides or mudflows? (General Plan EIR, page 4-30 ff.) f) Erosion, changes in topography or unstable soil conditions from excavation, grading, or fill? (General Plan EIR, p. 4-41) g) Subsidence of the land? (General Plan EIR, page 4-43) h) Expansive soils? (General Plan EIR, page 4-40 to 43) i) Unique geologic or physical features? (General Plan, page 8-7, Specific Plan text) WATER. Would the proposal result in: a) Changes in absorption rates, drainage patterns or the rate and amount of surface runoff? (Specific Plan p. 28 & Figure 5) b) Exposure of people or property to water related hazards such as flooding? (General Plan EIR, Exhibit 4.3-1, page 4-53) c) Discharge into surface waters or other alteration of surface water X quality (e.g. temperature, dissolved oxygen or turbidity)? (Specific Plan document, p. 28) d) Changes in the amount of surface water in any water body? X (Specific Plan document, p. 28) f) Change in the quantity of ground waters, either through direct X additions or withdrawals, or through interception of an aquifer by cuts or excavations, or through substantial loss of groundwater recharge capability? (General Plan EIR, page 4-55 ff.) e) Changes in currents, or the course or direction of water movements? X (General Plan EIR, page 4-51 ff.) A3 V VI Issues (and Supporting Information Sources): g) Altered direction or rate of flow of groundwater? (General Plan EIR, page 4-55 ff.) h) Impacts to groundwater quality? (General Plan EIR, page 4-57 ff.) Potentially Potentially Significant Less Than Significant Unless Significant No Impact Mitigated Impact Impact X i) Substantial reduction in the amount of groundwater otherwise X available for public water supplies? (General Plan EIR, page 4-57 ff.) AIR QUALITY. Would the proposal: a) Violate any air quality standard or contribute to an existing or projected air quality violation? (General Plan EIR, page 4-171 ff.) b) Expose sensitive receptors to pollutants? (Project Description, Specific Plan document) c) Alter air movement, moisture, or temperature, or cause any change X in climate? (General Plan MEA, page 5-33 ff.) d) Create objectionable odors? (Project Description, Specific Plan document) TRANSPORTATION/CIRCULATION. Would the proposal result in: a) Increased vehicle trips or traffic congestion? (Wildan, letter report X dated February 16, 2000) b) Hazards to safety from design features (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? (Wildan, letter report dated February 16, 2000) c) Inadequate emergency access or access to nearby uses? (Specific Plan Land Use Plan) X X d) Insufficient parking capacity on -site or off -site? (Specific Plan Land X Use Plan) e) Hazards or barriers for pedestrians or bicyclists? X (Specific Plan Land Use Plan) 521 U14 TlT Vill Issues (and Supporting Information Sources): Potentially Potential Significant Less Than Unless Significant No ly Mitigated Impact Impact Significa nt Impact f) Conflicts with adopted policies supporting alternative X transportation (e.g., bus turnouts, bicycle racks)? (Specific Plan Site Plan, Exhibit 5) g) Rail, waterborne or air traffic impacts? (General Plan X M EA) BIOLOGICAL RESOURCES. Would the proposal result in impacts to: a) Endangered, threatened, or rare species or their X habitats (including but not limited to plants, fish, insects, animals, and birds)? (General Plan EIR, Exhibit 4.4-1, page 4-69, and page 4-71 ff.) b) Locally designated species (e.g., heritage trees)? X (General Plan EIR, Exhibit 4.4-1, page 4-69, and page 4- 71 ff.) c) Locally designated natural communities (e.g., oak X forest, coastal habitat, etc.)? (General Plan EIR, Exhibit 4.4-1, page 4-69.) d) Wetland habitat (e.g., marsh, riparian, and vernal X pool)? (General Plan EIR, Exhibit 4.4-1, page 4-69) e) Wildlife dispersal or migration corridors? (General Plan X EIR, page 4-71 ff.) ENERGY AND MINERAL RESOURCES. Would the proposal: a) Conflict with adopted energy conservation plans? X (General Plan MEA, page 5-26 ff.) 52M. j15 IX. X. Issues (and Supporting Information Sources): b) Use non-renewable resources in a wasteful and inefficient manner? (General Plan MEA, page 5-26 ff.) Potentially Potentially Significant Less Than Significant Unless Significant No Impact Mitigated Impact Impact X c) Result in the loss of availability of a known mineral X resource that would be of future value to the region and HAZARDS. Would the proposal involve: a) A risk of accidental explosion or release of hazardous X substances (including, but not limited to: oil, pesticides, chemicals, or radiation)? (Specific Plan Project Description) b) Possible interference with an emergency response X plan or emergency evacuation plan? (General Plan MEA, page 6-27 ff.) c) The creation of any health hazard or potential health X hazard? (Specific Plan Project Description) d) Exposure of people to existing sources of potential X health hazards? (Specific Plan Project Description) e) Increased fire hazard in areas with flammable brush, X grass, or trees? (Specific Plan Project Description) NOISE. Would the proposal result in: a) Increases in existing noise levels? (General Plan EIR, X Exhibit 4.9-1) b) Exposure of people to severe noise levels? (General X Plan EIR, Exhibit 4.9-1) �2 %J 016 XI. Issues (and Supporting Information Sources): PUBLIC SERVICES. Would the proposal have an effect upon, or result in a need for new or altered government services in any of the following areas: a) Fire protection? (General Plan MEA, page 4-3 ff.) b) Police protection? (General Plan MEA, page 4-3 ff.) c) Schools? (General Plan MEA, page 4-9) d) Maintenance of public facilities, including roads? (General Plan MEA, pages 3-3, 4-7) e) Other governmental services? (General Plan MEA, page 4-14 ff.) UTILITIES AND SERVICE SYSTEMS. Would the proposal result in a need for new systems or supplies, or substantial alterations to the following utilities: Potentially Potentially Significant Less Than Significant Unless Significant No Impact Mitigated Impact Impact a) Power or natural gas? (General Plan MEA, page 4-26) X I :��] b) Communications systems? (General Plan MEA, page X 4-29) c) Local or regional water treatment or distribution X facilities? (General Plan MEA, page 4-20) d) Sewer or septic tanks? (General Plan MEA, page 4-24) X e) Storm water drainage? (General Plan MEA, page 4- X 27) Off Potentially Potentially Significant Less Than Issues (and Supporting Information Sources): Significant Unless Significant NoImpact Mitigated Impact Impact f) Solid waste disposal? (General Plan MEA, page 4-28) X g) Local or regional water supplies? (General Plan MEA, X page 4-20) AESTHETICS. Would the proposal: a) Affect a scenic vista or scenic highway?(General Plan X Exhibit CIR-5) b) Have a demonstrable negative aesthetic effect? (General Plan EIR, page 5-12 ff.) c) Create light or glare? (Specific Plan Project Description) XIV. CULTURAL RESOURCES. Would the proposal: a) Disturb paleontological resources? (Paleontological X Lakebed Determination Study, Community Development Department) b) Disturb archaeological resources? X (Historical/Archaeological Resource Report, CRM Tech, December 21, 1999) c) Affect historical resources? (Historical/Archaeological Resource Report, CRM Tech, December 21, 1999) d) Have the potential to cause a physical change which would affect unique ethnic cultural values? (Historical/Archaeological Resource Report, CRM Tech, December 21, 1999) X X e) Restrict existing religious or sacred uses within the X potential impact area? (Historical/Archaeological Resource Report, CRM Tech, December 21, 1999) 52 5 018 XV. XVI. Issues (and Supporting Information Sources): RECREATION. Would the proposal: Potentially Potentially Significant Less Than Significant Unless Significant No Impact Mitigated Impact Impact a) Increase the demand for neighborhood or regional X parks or other recreational facilities? (Specific Plan Project Description) b) Affect existing recreational opportunities? (General Plan, Exhibit PR-1) MANDATORY FINDINGS OF SIGNIFICANCE. a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare to endangered plant or animal, or eliminate important examples of the, major periods of California history or prehistory? b) Does the project have the potential to achieve short- X term, to the disadvantage of long-term, environmental goals? c) Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects.) d) Does the project have environmental effects which X will cause substantial adverse effects on human beings, either directory or indirectly? XVII. EARLIER ANALYSES. Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case a discussion should identify the following on attached sheets: a) Earlier analyses used. Identify earlier analyses and state where they are available for review. General Plan EIR and MEA are available at the Community Development Department at City Hall. b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. c) Mitigation measures. For effects that are "Less than Significant with Mitigation Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. Addendum to Environmental Checklist, EA 00-395 Ill.a),b) & c) The City is located in a seismically active area. The proposed Specific Plan is located in a Zone IV groundshaking zone, immediately south of an inferred and inactive fault. The City has implemented provisions in the Uniform Building Code for seismically active areas. The project will be required to conform to these standards. This mitigation measure will ensure that impact from seismic activity will be reduced to a less than significant level. Ill.f) Construction of the proposed project will have the potential to create unstable soil conditions during earth moving activities. At such time as any phase of the project is proposed for development, the project proponent will be required to submit soils analysis to the City Engineer for review and approval. The recommendations contained in this study will reduce the potential impact from erosion of soils to a level of insignificance. Ill.g)&h) The proposed project does not occur in an area susceptible to subsidence or expansive soils. The potential for ground subsidence during a seismic event is considered to be low at the site'. In addition, the provisions of item Ill.f), above, will ensure that potential impacts are reduced to a less than significant level. IV.a) & b) Construction of the proposed project will reduce the amount of land available for absorption of water into the ground, and has the potential to increase surface runoff, as well as degrade the quality of such runoff. Leakage from automobiles onto parking lots can cause water pollution. It is not expected that the quantity of leakage at the project site will represent a significant impact. IV. c) & d) The Specific Plan area is part of the La Quinta Master Drainage Plan, previously approved for this area. The proposed project will direct flows to the Coachella Valley Stormwater Channel, and discharge surface water into this Channel. The channel is under the jurisdiction of the Coachella Valley Water District (CVWD). The project proponent will be required to meet the standards of CVWD in order to discharge into the channel. These standards assure that contaminants in the water are eliminated prior to their entering the channel. The impacts of discharge into surface waters is therefore not expected to be significant. IV. f), g), h) & i) The proposed project will result in the construction of retail and office development, in conformance with the City's General Plan Community Commercial designation. As such, the potential impacts of the project were previously analysed under the 1992 General Plan EIR. Impacts to water resources were determined at that time to be mitigated for development r �? Geotechnical Engineering and Limited Geologic Report, Earth Systems Consultants, 5 2 & March 8, 1999. j21 at the proposed project site. The City also implements water conserving and water protection measures. Such measures shall reduce the potential impacts to groundwater quality and quantity to a less than significant level. V. a) & b) The implementation of commercial land uses on the project site was analysed under the 1992 General Plan EIR. City-wide, impacts to air quality are expected to continue as buildout occurs. Improvements in technology which are likely to reduce impacts, particularly from motor vehicles or transit route improvements in the future have the potential to reduce impacts. The City determined at the time of certification of the General Plan EIR that air quality impacts required a Statement of Overriding Considerations, which determined, as regarded air quality, that the impacts to air quality of development of the Plan would be cumulative only when considered in conjunction with regional development, and that the City would implement all feasible measures to reduce emissions within its boundaries. The implementation of the proposed project, therefore, is not expected to have a significant impact on air quality resources. VI. a) &b) A traffic impact analysis was prepared for the proposed Specific Plan 2. The analysis included existing conditions analysis, trip generation forecasts, and future traffic volumes. The proposed project will take access from three points: a signalized driveway extending Channel Drive on Washington Street; a right in/right out access at the mid -point of the project along Highway 111; and a signalized intersection at the western property boundary, extending Plaza La Quinta on Highway 111. The total estimated traffic generation is estimated to be 6,085 daily trips, of which 305 are expected during the morning peak hour, and 575 during the evening peak hour (these numbers reflect a pass -by trip reduction typical for retail commercial centers). At project buildout plus five years, all intersections in the project area are expected to operate at acceptable levels of service. The type of development proposed in the Specific Plan was also considered during review of the City's General Plan in 1992, and traffic generated by the site was incorporated into that analysis. The California Department of Transportation (CalTrans) controls access on Highway 111, designated a state Highway. CalTrans will require that the access from the westerly drive into and out of the proposed project be aligned to the existing Plaza La Quinta intersection3. CalTrans will be responsible for approving final design of this intersection. In order to assure safe ingress and egress at this intersection, all such improvements shall be complete to the satisfaction of both the City Engineer and CalTrans prior to issuance of the first occupancy permit for the proposed project. z Traffic Study for "Highway 111 and Washington Retail Center," Wildan, February 16, 2000. California Department of Transportation, letter dated March 15, 2000. 5 2_u j22 All project related roadways will operate within acceptable levels of service (LOS D or better) at project buildout. The project is therefore not expected to have a significant impact on the circulation system. VII. a) & b) The site has been highly impacted by roadway construction on its east and south boundary, billboard installation, and use by off road vehicles. Its value as viable habitat has therefore been significantly reduced. In addition, the site is isolated by the above -referenced roadways, the occurrence of the Stormwater Channel, and the rock outcropping at Point Happy. The site occurs outside the boundary of the Coachella Valley Fringe -toed Lizard Habitat Conservation Plan. Impacts to biological resources on the site are not expected to be significant. IX. a), c) & d) The proposed Specific Plan includes the location of a gasoline service station in the southwestern portion of the project site. Such service stations store and dispense hazardous materials which have the potential to explode. Service stations are highly regulated, however, and are required to implement technological safety measures in both their construction and operation. The implementation of these safety measures will adequately reduce the potential impacts of the service station to less than significant levels. X. a) & b) The Washington Street/Highway 111 intersection is an impacted area for noise levels, based on analysis performed for the General Plan EIR. The proposed project, however, is not considered a sensitive receptor, and must meet a exterior noise level of 75 dBA CNEL. No sensitive receptors occur adjacent to the project site. No discussion of outdoor dining is included in the project Specific Plan. Should outdoor dining be proposed for the project site, the proponent shall be required to demonstrate that noise levels will not exceed 75 dBA CNEL in the outdoor dining area. Such analysis shall be completed and approved by the Community Development Department prior to the issuance of the building permit. The implementation of this mitigation measure will reduce the potential impacts of noise to a less than significant level. XI. All public services were analysed for potential impacts during the review of the 1992 General Plan. Impacts of the proposed project were included in this review. No significant impact to public services is expected from the proposed project. XII. All utilities were analysed for potential impacts during the review of the 1992 General Plan. Impacts of the proposed project were included in this review. No significant impact to utilities is expected from the proposed project. XIII. The proposed project occurs along the Highway 11 and Washington Street corridors, designated Primary Image Corridors in the General Plan. The City has established standards for structural setbacks within such corridors, which will be met by the proposed project. The project proponent will be required to implement the Highway 111 Design Theme to connect the project site to other projects along this corridor. No significant impacts are 53 o expected to result from the project to the aesthetic environment. v23 XIV. An archaeological and historic resource analysis was performed for the project site4. Previous investigations had also been conducted in 1989 and 1990. The 1989 and 1990 on - site investigations identified and recorded two potential archaeological sites on the project site. Historic investigations on the project site in conjunction with the current archaeological investigation identified a historic component to one of the previously identified archaeological sites. The current investigation also identified a new archaeological site, east of the known site. The investigation resulted in a recommendation that further site testing be performed on CA-RIV-3659/H. This recommendation was confirmed by the Historic Preservation Commission. The following mitigation measures shall be required of the project proponent: 1. A Phase II site investigation of CA-RIV-3659/H shall be performed, meeting the standards of the City of La Quinta. A final report shall be provided to the Historic Preservation Commission for its review and approval prior to issuance of the first building permit. 2. Artifacts visible at CA-RIV-6385 shall be collected. 3. An archaeological monitor shall be on -site during all grubbing, excavation and grading activities on the site. The implementation of these mitigation measures will reduce the potential impacts on cultural resources to a less than significant level. "Historical/Archaeological Resource Report," CRM Tech, December 21, 1999. 5,�� RESOLUTION 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING APPROVAL OF THE DESIGN GUIDELINES AND DEVELOPMENT STANDARDS FOR A 72,950 SQUARE FOOT COMMERCIAL CENTER AT THE NORTHWEST CORNER OF WASHINGTON STREET AND HIGHWAY 111 CASE NO. SPECIFIC PLAN 2000-043 MADISON/P.T.M. LA QUINTA, L. L C. WHEREAS, the City Council of the City of La Quinta, California, did on the 16th day of May, 2000, hold a duly -noticed Public Hearing to consider Specific Plan 2000-049 consisting of a combination of retail, office, commercial services, entertainment, and restaurants on 9.779 acres, generally located at the northwest corner of Washington Street and Highway 1 1 1, and; WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 25th day of April, 2000, at a duly -noticed Public Hearing adopted Resolution 2000-023 recommending approval of Specific Plan 2000-049, a 72,950 square foot commercial development consisting of a mixture of retail, office and restaurant uses on 9.779 acres, generally bounded by; Washington Street, Highway 111, and a CVWD Storm Water Channel. The project area is located at the northwest corner of Highway 111 and Washington Street, more particularly described as: APN: 604-050-002 and a portion of 604-050-035 WHEREAS, said Specific Plan 2000-049 has complied with the requirements of the California Environmental Quality Act of 1970 (as amended), pursuant to the adoption of Resolution 83-68 by the City Council, in that the Community Development Director has conducted an Initial Study (EA 2000-395), and determined that the Specific Plan will not have a significant adverse impact on the environment and a Mitigated Negative Declaration of Environmental Impact is recommended; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said Planning Commission did make the following mandatory findings of approval to justify a recommendation for approval of said Specific Plan: 1. That the proposed Specific Plan is consistent with the goals and policies of the La Quinta General Plan in that the property is designated Community Commercial which permits the uses proposed for the property. �3 n 025 Resolution 2000- 2. That the Specific Plan is compatible with the existing and anticipated area development in that the project, as conditioned, provides adequate circulation. 2. That the proposed Specific Plan is conceptual; further review will be required under a Site Development Permit review process at which time project related conditions will be attached to mitigate impacts. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . That the above recitations are true and correct and constitute the findings of the City Council in this case; 2. Than it does hereby approve the above -described Specific Plan request for the reasons set forth in this Resolution, and subject to the attached Conditions of Approval. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 16th day of May, 2000, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California JOHN PENA, Mayor City of La Quinta, California 533 026 A:\CC.RESO.SP 2000-043.wpd Resolution 2000- APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California 534 U2i A:\CC.RESO.SP 2000-043.wpd RESOLUTION 2000- CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 2000-043 MAY 16, 2000 1. The applicant agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this permit. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. Prior to the issuance of a grading, construction or building permit, the applicant shall obtain permits and/or clearances from the following public agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Caltrans • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit. For projects requiring project -specific NPDES construction permits, the applicant shall submit a copy of the CWQCB acknowledgment of the applicant's Notice of Intent prior to issuance of a grading or site construction permit. The applicant shall ensure that the required Storm Water Pollution Protection Plan is available for inspection at the project site. 3. This development shall be subject to the Infrastructure Fee Program and Development Impact Fee program in effect at the time of permit approval. 535 028 A:\CC.COA.SP2000-043.wpd 4. Prior to issuance of a grading or building permit, the applicant shall 'acquire or confer easements and other property rights necessary for construction or proper functioning of the proposed development. 5. The applicant may be required by Caltrans to furnish additional Highway 1 1 1 right of way to accommodate the proposed bus turnout and dedicated right -turn -in lane. If so, the right of way shall be deeded to the City in fee simple. 6. If the applicant cannot obtain permission from CVWD for location of the bikepath (required below) within the Coachella Valley Stormwater Channel, the applicant shall grant an easement across the north end of this property for that purpose. 7. The applicant shall dedicate or deed cross -access easements to all private lots or parcels existing or created on this property. The easements shall cover all parking and circulation areas and routes within the development. 8. The applicant shall create perimeter setbacks along public rights of way as follows: A. Highway 1 1 1 - 50 feet. B. Washington Street - 20 feet. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall dedicate blanket easements for those purposes. 9. The applicant shall dedicate easements necessary for placement of and access to utility lines and structures. 10. The applicant shall vacate abutter's rights of access to public streets from all frontage except access points described herein. 11. The applicant shall furnish proof of easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. 12. Prior to placement of any privately -owned buildings or other costly structures in the City's drainage easement along Washington Street, the applicant shall obtain an encroachment permit for that purpose. The permit will require that in the event the City finds it necessary to construct, reconstruct or maintain facilities therein, the applicant shall indemnify the City from expenses exceeding those which would have been incurred with hardscape or landscaping. 53G j29 A:\CC.COA.SP2000-043.wpd IMPROVEMENT PLANS As used throughout these conditions of approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. 13. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and landscape architects, as appropriate. Plans shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading," "Streets & Drainage," and "Landscaping." Precise grading plans shall have signature blocks for Community Development Director and the Building Official. All other plans shall have signature blocks for the City Engineer. Plans are not approved for construction until they are signed. "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, entry drives, gates, and parking lots. "Landscaping" plans shall normally include irrigation improvements, landscape lighting and entry monuments. "Precise Grading" plans shall normally include perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. 14. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City resolution, the applicant may acquire standard plan and/or detail sheets from the City. 15. When final plans are approved by the City, the applicant shall furnish accurate AutoCad files of the complete, approved plans for any public street improvements on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as -constructed conditions. If the plans were not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the plans. IMPROVEMENT AGREEMENT 16. Depending on the timing of development of the lots or parcels created by this map and the status of off -site improvements at that time, the subdivider may be required to construct improvements, to construct additional improvements subject to reimbursement by others, to reimburse others who construct improvements that are obligations of this map, to secure the cost of the improvements for future construction by others, or a combination of these methods. 030 A:\CC.COA.SP2000-043.wpd In the event that any of the improvements required herein are constructed by the City after the date of approval of the original conditions of approval for this property, the Applicant shall, at the time of approval of a map or other development or building permit, reimburse the City for the cost of those improvements. 17. The applicant shall construct improvements and/or satisfy obligations, or furnish an executed, secured agreement to construct improvements and/or satisfy obligations required by the City prior to approval of a final map or parcel map, or issuance of a certificate of compliance for a waived parcel map. For secured agreements, security provided, and the release thereof, shall conform with Chapter 13, LQMC. Improvements to be made or agreed to shall include removal of any existing structures or obstructions which are not part of the proposed improvements. 18. If improvements are secured, the applicant shall provide estimates of improvement costs for checking and approval by the City Engineer. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. However, development -wide improvements shall not be agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 19. If improvements are phased with multiple final maps or other administrative approvals (e.g., Site Development Permits), off -site improvements and common improvements (e.g., access drives, traffic signal improvements & perimeter landscaping) shall be constructed or secured prior to approval of the first phase unless otherwise approved by the City Engineer. 20. If the applicant fails to construct improvements or satisfy obligations in a timely manner or as specified in an approved phasing plan or in an improvement agreement, the City shall have the right to halt issuance of building permits or final building inspections, withhold other approvals related to the development of the project or call upon the surety to complete the improvements. GRADING 21. Prior to issuance of a grading permit, the applicant shall furnish a preliminary geotechnical ("soils") report and an approved grading plan prepared by a qualified engineer. The grading plan shall conform with the recommendations of the soils report and be certified as adequate by a soils engineer or engineering geologist. 22. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 538 AT A:\CC.COA.SP2000-043.wpd 22. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a fugitive dust control plan prepared in accordance with Chapter 6.16, LQMC. The Applicant shall furnish security, in a form acceptable to the city, in an amount sufficient to guarantee compliance with the provisions of the permit. 23. The applicant shall maintain graded, undeveloped land to prevent wind and water erosion of soils. The land shall be planted with interim landscaping or provided with other erosion and wind control measures soil stabilizing binders approved by the Community Development and Public Works Departments. 24. Prior to issuance of building permits, the applicant shall provide building pad certifications stamped and signed by qualified engineers or surveyors. For each pad, the certification shall list the approved elevation, the actual elevation, the difference between the two, if any, and pad compaction. The data shall be organized by lot number and listed cumulatively if submitted at different times. DRAINAGE 25. If the applicant proposes discharge of stormwater directly or indirectly to the Coachella Valley Stormwater Channel, the applicant shall indemnify the City from the costs of any sampling and testing of the development's drainage discharge which may be required under the City's NPDES Permit or other City- or area -wide pollution prevention program, and for any other obligations and/or expenses which may arise from such discharge. The indemnification shall be executed and furnished to the City prior to issuance of any grading, construction or building permit and shall be binding on all heirs, executors, administrators, assigns, and successors in interest in the land within this tentative map excepting therefrom those portions required to be dedicated or deeded for public use. The form of the indemnification shall be acceptable to the City Attorney. If such discharge is approved for this development, the applicant shall make provisions in the CC&Rs for meeting these potential obligations. 26. If the applicant does not discharge stormwater to the Coachella Valley Stormwater Channel, stormwater shall be retained on -site and disposed of in facilities approved by the City Engineer. 27. Nuisance water shall be retained on site and disposed of in facilities approved by the City Engineer. UTILITIES 28. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within the right of way and all above -ground utility structures including, but not limited to, traffic signal cabinets, electrical vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 539 A2 A:\CC.COA.SP2000-043.wpd 29. Existing aerial lines within or adjacent to the proposed development and all proposed utilities shall be installed underground. Power lines exceeding 34.5 kv are exempt from this requirement. 30. Utilities shall be installed prior to overlying hardscape. For installation of utilities in existing, improved streets, the applicant shall comply with trench restoration requirements maintained or required by the City Engineer. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. 31. The applicant shall install the following street improvements to conform with the General Plan street type noted in parentheses. (Public street improvements shall conform with the City's General Plan in effect at the time of construction.) A. OFF -SITE STREETS AND BIKEPATH 1) Highway 1 1 1 - Complete construction of north side of the street. Construct eight -foot sidewalk/bikepath. Modify traffic signal, median, traffic signs, and traffic markings at the west access drive to accommodate a fourth leg on the intersection. 2) Washington Street (Major Arterial) - Construct eight -foot sidewalk/bike path. Modify traffic signal, median, traffic signs, and traffic markings at the north access drive to accommodate a fourth leg on the intersection. 3) Bike path- Pay pro-rata share of Bike Path adjacent to project site. Prorate share shall not exceed $30 per lineal foot of 8-foot wide PCC bike path. 32. The applicant may be required to extend improvements beyond development boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). 33. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 34. The applicant shall design street pavement sections using Caltrans' design procedure (20-year life) and site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows (or approved equivalents for alternate materials): Residential & Parking Areas 3.0" a.c./4.50" c.a.b. 540 Collector 4.0"/5.00" Secondary Arterial 4.0"/6.00" U 3 3 A:\CC.COA.SP2000-043.wpd Primary Arterial 4.5"/6.00" Major Arterial 5.5"/6.50" 35. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 36. General access points and turning movements of traffic are limited to the following: A. Highway 111 1) Full -access drive at existing traffic signal at the southwest corner of this property. 2) Right-in/Right-out drive centered approximately 435 feet east of the centerline of the westerly drive. B. Washington Street 1) Full -access drive at existing traffic signal at the northeast corner of this property. LANDSCAPING 37. The applicant shall provide landscape improvements in landscape setbacks and in on - site areas as designated in the landscape plan for this Specific Plan. 38. Landscape and irrigation plans shall be signed and stamped by a licensed landscape architect. The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 39. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs along public streets. 54i A4 A:\CC.COA.SP2000-043.wpd PUBLIC SERVICES 40. The applicant shall provide an improved bus turnout and shelter on Hwy. 111 as required by Sunline Transit and approved by the City Engineer. 41. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 42. The applicant shall employ or retain qualified civil engineers, geotechnical engineers, surveyors, or other appropriate professionals to provide sufficient construction supervision to be able to furnish and sign accurate record drawings. 43. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and methods comply with plans, specifications and applicable regulations. 44. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all improvements constructed within City or Caltrans' right of way. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As - Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as -constructed conditions. MAINTENANCE 45. The applicant shall make provisions for continuous, perpetual maintenance of all on - site improvements, perimeter landscaping, access drives, and sidewalks. The applicant shall maintain required public improvements until expressly released from this responsibility by the appropriate public agency. FEES AND DEPOSITS 46. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. FIRE MARSHAL 48. All water mains and fire hydrants providing required fire flows shall be constructed in accordance with the appropriate sections of the water district, subject to the approval by the Riverside County Fire Department. 49. Automatic fire sprinklers providing required fire flows shall be constructed in�'" accordance with La Quinta City Ordinance 8.08.090. v 3 5 A:\CC.COA.SP2000-043.wpd 50. All interior fire apparatus access roads shall be a minimum of 20 feet unobstructed width and ab unobstructed vertical clearance of 13 feet 6 inches. Any portion of an exterior wall of the first story of any building shall be located within 150 feet from apparatus access as measured by an approved route around the exterior of the building. MISCELLANEOUS 51. Prior to issuance of a grading permit, the final Conditions of Approval shall be incorporated in the Final Specific Plan document. Applicant shall work with staff to correct internal document inconsistencies prior to final publication of Specific Plan document. 52. Applicant shall provide an acceptable treatment of the exposed rock outcrop to return it to the appearance of the adjacent uncut rock. 53. On page 39 of the Specific Plan under General Criteria add a new item to read: "Detailed sign plan shall be submitted for each tenant or building consistent with the Specific Plan Sign Program prior to issuance of a building permit." 54. A redesign of the Monument Sign to be compatible with Mediterranean architectural style shall be submitted to the Community Development Director for review and approval. A new exhibit (Figure 19, page 41) shall be included in the Specific Plan 55. On page 35 of the Specific Plan under Architectural Features and Details add a new bullet point to read: "Design articulation and enhanced landscaping of all buildings along on all north elevations (i.e. rear elevations facing the channel) shall be required." 56. On page 36 of the Specific Plan under Car Ports add a new bullet point to read: "All carport structures shall be made of wood." Delete the word steel in the second bullet point under carports regarding acceptable materials. 57. Street names as they exist at each of the signaled intersections shall be continued with the proposed project. 58. On page 43 of the Specific Plan under the second bullet point under Wl. Operational Guidelines revise to read " The project shall provide a walkway from the bus shelter located on Highway 111 at the southeast corner of the project site to facilitate pedestrian access to the commercial uses within the project." 59. The applicant shall reduce the rock cut as much as possible along the driveway at Highway 111 and the Plaza La Quinta traffic signal beyond the 40 foot driveway entry point (the 40 foot driveway access design detail is required to be approved by CALTRANS), prior to issuance of a grading permit. 5 4 036 ;. A:\CC.COA.SP2000-043.wpd RESOLUTION 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING APPROVAL OF A CONDITIONAL USE PERMIT TO ALLOW AN AUTO SERVICE STATION CASE NO.: CONDITIONAL USE PERMIT 2000-049 MADISON/P.T.M. LA QUINTA, L. L C. WHEREAS, the City Council of the City of La Quinta, California, did on the 16t`' day of May, 2000, hold a duly -noticed Public Hearing to consider Conditional Use Permit 2000-049 to allow a service station with service bay canopy generally located at the northwest corner of Highway 111 and Washington Street more particularly described as: APN: 604-050-002 and a portion of 604-050-035 WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 25T" day of April, 2000, at a duly noticed Public Hearing , adopt Resolution 2000-024 recommending approval of Conditional Use Permit 2000-049, to allow a service station with service bay canopy generally located at the northwest corner of Highway 1 1 1 and Washington Street. WHEREAS, said Conditional Use Permit 2000-049 has complied with the requirements of the California Environmental Quality Act of 1970 (as amended), pursuant to the adoption of Resolution 83-68 by the City Council, in that the Community Development Director has conducted an Initial Study (EA 2000-395), and determined that the Conditional Use Permit will not have a significant adverse impact on the environment and a Mitigated Negative Declaration of Environmental Impact is recommended; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings of approval to justify a recommendation for approval of said Conditional Use Permit 2000-049: 1 . That the proposed Conditional Use Permit is consistent with the goals and policies of the La Quinta General Plan in that the property is designated Community Commercial which permits the uses proposed for the property. 2. The proposed service station use is consistent with the City's Zoning Code in 54it 4 3'7 City Council Resolution 2000- that development standards and criteria contained in the Specific Plan as conditioned, supplement, replace, or are consistent with those in the City's Zoning Code. 3. Approval of this Conditional Use Permit will not be detrimental to the public health, safety or general welfare or incompatible with surrounding properties. The adjacent properties are designated and zoned for commercial use and the site is located at the intersection of two Arterial roadways, which commonly attracts automotive -based commercial uses. The conditional uses proposed are a consistent representation of the uses which would be proposed for surrounding sites. The adverse impact of the project will be mitigated to an acceptable level and generally in conformance with the Dark Sky Ordinance with a soft lighting design which includes limiting the height, direction and wattage of the lights fixtures, shielding the light fixtures, and limiting lighting levels during night operation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council in this case; 2. That it does hereby approve the above -described Conditional Use Permit request for the reasons set forth in this Resolution, and subject to the attached Conditions of Approval. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 16th day of May, 2000, by the following vote, to wit: YES: NOES: ABSENT: ABSTAIN: City Council Resolution 2000- ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California JOHN PENA, Mayor City of La Quinta, California 540 039 PAGES 40-42 omitted intentionally 547 PLANNING COMMISSION RESOLUTION 2000- CONDITIONS OF APPROVAL CONDITIONAL USE PERMIT 2000-049 APRIL 25, 2000 Lighting Improvements for the canopy structure shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the Community Development Director. Applicant agrees to limit the lighting of the service bay canopy by minimizing the number of luminaries for the ceiling of the service bay canopy structure and, 2) to recessing said luminaries into the ceiling of the service bay canopy to reduce lighting and glare levels. 2. Any and all exterior lighting modifications are to be approved by the Planning Commission as an Amendment to this Conditional Use Permit. MISCELLANEOUS 3. The applicant agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this permit. The City shall have sole discretion in selecting its defense counsel. COA.PC.CUP97-036 54 u A3 ATTACHMENT 1 Planning Commission Meeting April 25, 2000 C. Environmental Assessment 2000-395, Specific Plan 2000-043, Conditional Use Permit 2000-049; a request of Madison/P.T.M. La Quinta, L.L.C., for certification of a Mitigated Negative Declaration of Environmental Impact, approval of design guidelines and development standards for a 72,950 square foot commercial center, and approval for a service station on the northwest corner of Highway 111 and Washington Street. 1. Chairman Kirk opened the Public Hearing and asked for the staff report. Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Kirk asked if there were any questions of staff. Commissioner Tyler asked if the Commission was also approving the sign program. Staff stated yes. Commissioner Tyler stated the Specific Plan on page 36 states it is conceptual and yet on page 39 it proposes a very detailed sign program. Planning Manager Christine di lorio stated it is staff's intent to approve the program and each tenant would submit an application for its own specific sign. 3. There being no further questions of staff, Chairman Kirk asked if the applicant would like to address the Commission. Mr. Mike Peroni, Dudek and Associates, representing the applicant made a presentation of the project. 4. Chairman Kirk asked if there were any questions of the applicant. Commissioner Tyler asked about the huge rock that would be excavated. Mr. Peroni stated the applicant has tried every way to negotiate with Caltrans to resolve the intersection and this is the solution. Commissioner Tyler asked if the rock painting technique was successful. Mr. Peroni stated that in other cities in the Valley it has been successful. 5. Commissioner Butler stated his concerns were the shopping center itself and its tenants and would bring them up later. 6. Commissioner Abels asked about the entrance on Highway 1 1 1 into the center; why can't the center be near the signal on Washington Street. Mr. Peroni stated it is due to the type of businesses going into the center. It tends to assist in distributing the traffic through out the center. o45. 549 C:\My Documents\WPDOCS\PC4-25-20.wpd 16 Planning Commission Meeting April 25, 2000 7. Chairman Kirk asked if the road bed could be raised any more. Mr. Peroni stated the elevation was raised four feet and swales down to grade and goes back up two feet. If it is made much higher it will be a hazard in its own right. They are still refining the grading plan to reduce the amount of cut. Chairman Kirk stated there appears to be two apexes of cut. Mr. Peroni explained the cuts. Chairman Kirk stated it appears the road could be brought in further rather than into the toe of the slope. Mr. Peroni stated that in the back there is a rubble condition where there is a lot of rubble and rock. The thought was to clean this area up and create more buildable space. 8. Commissioner Abels asked if this project was within the Hillside Ordinance requirements. Staff stated the property is not subject to the Hillside Ordinance. 9. Mr. John Vuksic, architect for the project, stated the style of the project is Spanish colonial and features many elements of that vernacular such as multi pane windows, exposed timbers, stone details and columns, cornice details, smooth plaster and clay tile roofing, etc. The basic colors are off white and adobe with accents of coral, and chocolate and various brownish hues, as shown on the color board. Landscaping will be incorporated into the architecture in the form of pots which provide opportunities for vining over trellis works and covered walkways. There are also opportunities for set in details which provide opportunities for uniqueness for the individual tenants and opportunities for artwork___ as well 10. Commissioner Tyler stated he likes what is presented but asked about the use of canvas awnings. They are a nice touch, but not conducive to the desert weather. Mr. Vuksic stated the canvas awnings provide a friendly dynamic to the buildings and softens the architecture. Some weathering when looking at Spanish architecture, adds to the look. 11. Mr. Rick Wilkerson, representing the owners Madison TPM LLC stated the owners comprises three people, Pete Thomas Mann, Michael Shovlin and himself. They are all full time residents of the Valley but this is their combined first development in the desert, but several around the Unites States. He is providing this information because they are serious developers who try to bring quality to their developments and hope this project will be a cornerstone of development in La Quinta. In regard to the architecture, these are options offered to the tenants. 55G Planning Commission Meeting April 25, 2000 12. Commissioner Tyler stated the Specific Plan talks about carports; are they intended to be used by the tenants or users. Mr. Wilkerson stated there is one parcel where there will be an office building and carports will be offered for those tenants. 13. Mr. Richard Tate, Tate and Associates, representing Tosco Corporation, a prospective tenant, the service station, stated they had a question regarding the process to make a determination on a public convenience or necessity for the sale of beer and/or wine. Planning Manager Christine di lorio stated the City has no specific requirements, and it is processed through the Alcoholic and Beverage Control (ABC) agency. Mr. Tate states ABC requires that if it is an "over concentrated census district", they will require a finding of convenience or necessity for a Class 20 license. Community Development Director Jerry Herman stated the City Council has authorized the City Manager to make such a determination. 14. There being no further public comment, Chairman Kirk closed the public participation portion 'of the hearing and opened it for Commission discussion. 15. Commissioner Robbins stated there is a discrepancies in the Specific Plan and the conditions. The staff report on Figure #5 states the total parking required 388 and Table II of Specific Plan states 379. Staff clarified the total parking is 379. A condition has been placed on_ the Specific Plan to clean up these errors. Commissioner Robbins stated that overall it is a good plan. In regard to the area near the mountain there is a sidewalk and it does not lead to the Cliffhouse restaurant and it can be a dangerous situation. Staff stated this area is not a part of their property. Commissioner Robbins stated off -site improvements are required at all times and someone is going to walk from this shopping center to the restaurant and it is going to be a very dangerous situation. He would like to see a condition added requiring the sidewalk. Community Development Director Jerry Herman stated it will require more of the rock to be removed because of the distance of the slope of the rock and potential rock falling on the pedestrians. Caltrans does not allow you to build in a parking shoulder and contains the sewer line. Commissioner Robbins stated he was also concerned about the landscaping. The front has been given careful consideration, but no consideration has been given to what it looks like on the rear side and should be addressed. Figure 10 shows the entrances with a lot of green; is C:\My Documents\WPDOCS\PC4-25-20.wpd 18 ►'7 �� 4 Planning Commission Meeting April 25, 2000 this turf or what? Staff stated that along Highway 111 it will follow the Design Guidelines for Highway 111 which includes shrubbery, Palm Springs gold and turf. Commissioner Robbins asked if the carports would be constructed of steel. If so, he would like a condition that they will not be allowed. Another concern is with the proposed monument signs. They do not match the rest of the center. Also on page 43 of the Specific Plan it states a walkway will be provided from the bus shelter to the medical facilities and it is not mentioned anywhere else. Staff stated the medical office is a typo and not in reference to this project. It would be clarified. Mr. Peroni stated the reference to the medical offices should have been removed and the phrase should be Highway 111. They would have walkways from the bus shelter into the project site. It is on the southeast portion of the project site where the existing bus shelter is being proposed. 16. Commissioner Butler stated he agrees the project is going to be an asset, but he is not happy with fast food operations or the service station aspect. As an example, on the fast food restaurant located at the northeast corner of the project, the drive through wraps around the outdoor dining. He understands there needs to be restaurants, but the Highway 111 Corridor appears to have its fair share of fast food restaurants. Concern that it will become a sign problem and not the image he would like to have for the people coming into La Quinta. He supports restaurants in this location, but not fast food. 17. Chairman Kirk asked if all the applications were, being addressed at one time. Staff stated yes. 18. Commissioner Butler stated the service station with a car wash is not needed when there are two within a block. It is an over -kill for a revenue generation and more congestion in the parking lot. 19. Commissioner Tyler stated he agrees with what has been stated including the additional fast food drive -through. Also, there are discrepancies between the Specific Plan and staff report. The lighting heights are different; 24 or 21.5 feet. Mr. Peroni stated the maximum height in the Specific Plan is 24 feet. The lighting study was worked with standards that were 21.5 feet on two foot bases. Staff stated the poles are 21.5 on a 2 foot base for a total of 23.5 feet. Commissioner Tyler asked about if this development J$n was a part of the Lake La Quinta master drainage plan as stated R '� C:\My Documents\WPDOCS\PC4-25-20.wpd 19 V 4 " Planning Commission Meeting April 25, 2000 on page 21 of the staff report. Staff noted it should state La Quinta Master drainage plan. Commissioner Tyler asked about page 28 staff is recommending only a 20 foot setback on Washington Street; is that what we allowed on the other side of the street? Community Development Jerry Herman stated yes, it is the standard. Commissioner Tyler asked if Condition #23 could be expanded to require the application of turf be required for pads that are not developed. Mr. Peroni stated they would like to use a soil binders, but would work with staff to resolve the issue. Commissioner Tyler asked about the lack of 'a bus facility on Washington Street adjacent to this project. He asked if there could be a bus turnout near Channel Drive on Washington Street. They have a huge expanse of shared parking, could there be a variation in the surface treatment to break it up. Finally, he too wonders what the intent of the monument sign proposed. Mr. Wilkerson stated they would be willing to revisit the monument sign. 20. Commissioner Abels asked about the sidewalk plan. Mr. Peroni stated it is on the site and circulation plan. Commissioner Abels stated he is impressed with the architecture and agrees there should be some control over the number of fast food restaurants. 21. Commissioner Tyler stated his concern over street names. There is a curved street that has a potential of two different names at each end. One is Channel Drive off Washington Street and the -- - other is Plaza Drive offHighway111. There needstobe some - consistency for for emergency vehicles and recommends it be Channel Drive. Mr. Wilkerin stated they have not contemplated naming any streets at this time and agrees with having consistency. 22. Chairman Kirk stated he concurs with most of what has been stated. He concurs with the statements regarding the monument signs. Overall it has outstanding articulation and complements the development across the street. However, he is concerned about the uses, fast food restaurants and the Point Happy Rock demolition. If he reduced the buildable area of the lot they could probably reduced the cut and daylighting necessary on that piece of the rock. 23. Commissioner Butler stated he is concerned that all of his issues cannot be resolved. The sidewalk around to the Cliffhouse is an issue that possible cannot be resolved nor the redesigning of the site to take less of Point Happy. 049 9 C:\My Documents\WPDOCS\PC4-25-20.wpd 20 Planning Commission Meeting April 25, 2000 24. Commissioner Abels stated he did not think the Commission could dictate what uses are allowed if they meet the City's requirements. He believes the Commission should approve the project as submitted. 25. Chairman Kirk asked if the Commission had discretion over uses. City Attorney Dawn Honeywell the City's zoning for Commercial has lists of accepted uses and some require Conditional Use Permits, but fast foods are not one of them. So typically once you have an allowed use, the City does not look any further at the use in regard to zoning. Having said that, there is the argument that when you create a Specific Plan you are allowed to have some flexibility on your usual zoning requirements. However, we have not previously used a Specific Plan in a commercial context to limit the type of uses. 26. Commissioner Abels asked if the sign uses could be controlled. Staff stated yes. 27. Chairman Kirk asked if the applicant would address some of the issues raised such as: a. The monument sign, and b. The access to the Cliffhouse 28. Mr. Michael Shovlin, one of the owners, stated there is a recorded easement with Caltrans and they will have the final say. Commissioner Robbins stated _if -it can't be addressed, it can't -be, but he believes it is going to create a safety hazard and if in fact we cannot put a sidewalk in, then maybe staff should look at something to make it more. difficult for people to walk between the two. Staff stated that whatever is done is subject to Caltrans approval. Chairman Kirk stated the consensus is not to condition the project, but if staff could explore some options. 29. Chairman Kirk continued on with the issues raised: C. The carwash issue is no longer a problem as it appears it will not be built; d. Clarification on the amount of turf to be use; e. Soil binders on the undeveloped properties; f. Break up of the design elements on the hardscape throughout the project. o50 C:\My Documents\WPDOCS\PC4-25-20.wpd 21 Planning Commission Meeting April 25, 2000 30. Commissioner Robbins stated there seems to be a problem keeping the parking lot trees in the planters alive. Therefore we never see mature trees in parking lots and there ought to be a way to get mature trees. g. Landscaping; h. The proposed uses. 31. Commissioners discussed the issue of uses. Commissioner Robbins stated he believes it is a developer decision. Chairman Kirk asked if the drive-thru could be eliminated. Commissioner Robbins stated that would require more parking. Staff stated that if the use required more seating, then more parking would be required. 32. Chairman Kirk stated that if they did not have the drive through, then they would not need as much developable area and could take a look at their circulation pattern and try to move the entry street from Highway 1 1 1 further east and reduce the cut on Point Happy. Senior Engineer Steve Speer stated this is not a standard 90 degree cross intersection. They have pinched the angle 15 degrees to reduced the amount of cut. They have a 250 foot radius curve now and this is as tight as they can make the intersection. He has met with Caltrans once and the applicant has met with them twice. Chairman Kirk stated he was not concerned with the access, but with the area where the road meanders back -- ---- - -- - - to the north in the -center. - i. Articulation and landscaping included along the buildings elevations facing the Channel; j. The use of wood or steel for the carports; k. Bus shelters (TDM); I. Street names to be consistent with those existing; M. The monument sign design; n. Detailed signs plan specific to each tenant or building owner submitted and approved before issuance of sign permit; o. Bike path 33. Mr. Wilkinson, stated that in regard to the monument sign, they will revisit it. The landscaping around pads not used is fine. There are two serious issues. Community Commercial Zoning, which is the zoning on this site, allows for fast foods with drive through and there are deals already made that make this property viable,55?- You can make fast food restaurants more attractive. The architecture styling of this project requires them to conform to U 5 CAMy Documents\WPDOCS\PC4-25-20.wpd 22 Planning Commission Meeting April 25, 2000 their architecture style. Once they found out they would be cutting the rock back to the extent Caltrans was requiring them to, they then decided to clean up the back of the rock as it relates to the curved portion. In this area there is a lot of scrub material and small outcroppings and rise up of sand. Once they got the computer graphics, then they felt a more attractive look would be to create the cliff look with the retaining wall and the slight elevations in the road and would be better looking than it is now. The second consideration, and no less important, is when you lay out this type of property, you have to start with one end or the other. They started with the service station user and progressed on to the corner and a fast food user is one of the highest paying users. They are only asking to develop their property economically. As to the sidewalk to the Cliffhouse, in their opinion, it would be better to fence the area off and not allow anyone to walk around this area. In regard to the other issues they can resolve them. 34. Community Development Director Jerry Herman clarified the proposed buildings will come back as site development permits for review and approval by the Commission. 35. There being no further discussion, it was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2000-022 recommending certification of a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2000-043. ROLL CALL: AYES: Commissioners Abels, Butler, Robbins, Tyler, and Chairman Kirk. NOES: None. ABSENT: None. ABSTAIN: None. 36. It was moved and seconded by Commissioners Abels/Robbins to adopt Planning Commission Resolution 2000-023 recommending approval of Specific Plan 2000-043, subject to the Findings and Conditions of Approval as submitted/amended: a. Condition #23: "...The land shall be planted with interim landscaping or provided with other erosion wind control measures including a soil stabilizer/binder approved by the Community Development and Public Works Departments. b. Condition #31.A.3.: Bike Path shall be consistent with oth 56 approvals in the recent past. The developer shall pay the prorata share of the Bike Path adjacent to the project site. u52 C:\My Documents\WPDOCS\PC4-25-20.wpd 23 Planning Commission Meeting April 25, 2000 The prorata share shall not exceed $30 per lineal feet of eight feet wide PCC Bike Path. C. Condition #53: The Specific Plan text shall be modified as follows: "The detailed sign plans specific to each tenant and/or building owner must be submitted and approved before issuance of a sign permit" d. Condition #54: A redesign of the Monument Sign to be compatible with Mediterranean architectural style shall be submitted to the Community Development Director for review and approval. e. Condition #55: Specific Plan text shall be amended to add a statement that articulation and landscaping shall be included along the building elevations facing the Whitewater Storm Channel. f. Condition #56: All carport structures shall be made of wood. g. Condition #57: Street names at existing entrances shall be consistent with existing street names. h. Condition #58:.Staff shall work with the applicant to reduce the cut starting from 40 feet back. i. Condition #59: Revise the second bullet point on Page 43 of the Specific Plan under "VI. Operational Guidelines to read, 'The project shall provide a walkway from the bus shelter located on Highway 1 1 1 at the southeast corner of the project site to facilitate pedestrian access to the commercial uses within the project."' ROLL CALL: AYES: Commissioners Abels, Butler, Robbins, Tyler, and Chairman Kirk. NOES: None. ABSENT: None. ABSTAIN: None. 37. It was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2000-024 recommending approval of Conditional Use Permit 2000-049, subject to the Findings and Conditions of Approval as amended: a. Condition #4: Deleted. ROLL CALL: AYES: Commissioners Abels, Butler, Robbins, Tyler, and Chairman Kirk. NOES: None. ABSENT: None. ABSTAIN: None. 7?-`' (it a.-5 C:\My Documents\WPDOCS\PC4-25-20.wpd 24 Planning Commission Meeting April 25, 2000 C. Environmental Assessment 2000-395, Specific Plan 2000-043, Conditional Use Permit 2000-049; a request of Madison/P.T.M. La Quinta, L.L.C., for certification of a Mitigated Negative Declaration of Environmental Impact, approval of design guidelines and development standards for a 72,950 square foot commercial center, and approval for a service station on the northwest corner of Highway 111 and Washington Street. 1. Chairman Kirk opened the Public Hearing and asked for the staff report. Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Kirk asked if there were any questions of staff. Commissioner Tyler asked if the Commission was also approving the sign program. Staff stated yes. Commissioner Tyler stated the Specific Plan on page 36 states it is conceptual and yet on page 39 it proposes a very detailed sign program.. Planning Manager Christine di lorio stated it is staff's intent to approve the program and each tenant would submit an application for its own specific sign. 3. There being no further questions of staff, Chairman Kirk asked if the applicant would like to address the Commission. Mr. Mike Peroni, Dudek and Associates, representing the applicant made a presentation of the project. 4. Chairman Kirk asked if there were any questions of the applicant. Commissioner Tyler asked about the huge rock that would be excavated. Mr. Peroni stated the applicant has tried every way to negotiate with Caltrans to resolve the intersection and this is the solution. Commissioner Tyler asked if the rock painting technique was successful. Mr. Peroni stated that in other cities in the Valley it has been successful. 5. Commissioner Butler stated his concerns were the shopping center itself and its tenants and would bring them up later. 6. Commissioner Abels asked about the entrance on Highway 111 into the center; why can't the center be near the signal on Washington Street. Mr. Peroni stated it is due to the type of businesses going into the center. It tends to assist in distributing the traffic through out the center. 558 o 5 ^ C:\My Documents\WPDOCS\PC4-25-20.wpd 16 Planning Commission Meeting April 25, 2000 . 7. Chairman Kirk asked if the road bed could be raised any more. Mr. Peroni stated the elevation was raised four feet and swales down to grade and goes back up two feet. If it is made much higher it will be a hazard in its own right. They are still refining the grading plan to reduce the amount of cut. Chairman Kirk stated there appears to be two apexes of cut. Mr. Peroni explained the cuts. Chairman Kirk stated it appears the road could be brought in further rather than into the toe of the slope. Mr. Peroni stated that in the back there is a rubble condition where there is a lot of rubble and rock. The thought was to clean this area up and create more buildable space. 8. Commissioner Abels asked if this project was within the Hillside Ordinance requirements. Staff stated the property is not subject to the Hillside Ordinance. 9. Mr. John Vuksic, architect for the project, stated the style of the project is Spanish colonial and features many elements of that vernacular such as multi pane windows, exposed timbers, stone details and columns, cornice details, smooth plaster and clay the roofing, etc. The basic colors are off white and adobe with accents of coral, and chocolate and various brownish hues, as shown on the color board. Landscaping will be incorporated into the architecture in the form of pots which provide opportunities for vining over trellis works and covered walkways. There are also opportunities for set in details which provide opportunities for _ uniqueness for the individual tenants and opportunities_for-artwork as well 10. Commissioner Tyler stated he likes what is presented but asked about the use of canvas awnings. They are a nice touch, but not conducive to the desert weather. Mr. Vuksic stated the canvas awnings provide a friendly dynamic to the buildings and softens the architecture. Some weathering when looking at Spanish architecture, adds to the look. 11. Mr. Rick Wilkerson, representing the owners Madison TPM LLC stated the owners comprises three people, Pete Thomas Mann, Michael Shovlin and himself. They are all full time residents of the Valley but this is their combined first development in the desert, but several around the Unites States. He is providing th' information because they are serious developers who try to bri45 3 quality to their developments and hope this project will be a cornerstone of development in La Quinta. In regard to the,,, architecture, these are options offered to the tenants. o 5 5 T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: May 16, 2000 Continued Public Hearing on General Plan Land Use Alternatives and Discussion of the Potential for a Golf Cart Transportation Plan within the City and Potential Annexation Areas RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None at this time. [Ifjmt�� •ll' C►� None at this time. AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The City Council, at its April 4, 2000, meeting held a continued Public Hearing on the General Plan Land Use Alternatives and to receive comments on the location of existing and proposed equestrian trails and/or the elimination of equestrian trails within the City and potential annexation areas; and continued the General Plan Public Hearing (Attachment 1). The PGA West Master (HOA) Association has requested the City consider adopting a street legal golf cart ordinance and allow the planning of pathways to connect existing and future developments (Attachment 2). The use of golf carts as an alternative means of transportation has generated a great deal of interest in the last several years. Over the last decade, state law has evolved to expand the extent to which golf carts can be used on public roads. The cities of Palm Desert and Rancho Mirage have adopted Golf Cart Transportation Plans under Chapter 6 of the California Streets and Highways Code and amended their local municipal codes to establish golf cart routes and crossings consistent with their adopted Golf Cart Transportation Plans. 563 GPU.golf carts The City of Palm Desert has actively promoted the use of golf carts on public streets for many years. The first state statute allowed Palm Desert to develop a pilot golf cart program which resulted in Palm Desert's Golf Cart Program. They have worked to refine the statute at the State level and their program reflects the most current state requirements under Chapter 6 of the California Streets and Highways Code. The City of Rancho Mirage adopted a Golf Cart Transportation Plan in March, 1999 and has continued to refine the Plan to meet local needs and to be consistent with amendments to Chapter 6 of the California Streets and Highways Code. In addition to amending their municipal code to implement the Golf Cart Transportation Plan, the city amended its General Plan to incorporate a Golf Cart Circulation Map that reflects the golf cart routing, route classifications and street crossings adopted in their Golf Cart Transportation Plans. Golf Cart Transportation Plans are required to be approved by local ordinance or resolution. In addition, General Plans and municipal codes need to be amended to allow golf cart lanes. Plans are also required to receive review with comment by the Riverside County Transportation Commission and local traffic law enforcement. The Plan is required to identify a plan area and include, but not limited to: 1) route selection without adverse impact upon traffic safety, transportation interfacing (i.e. coordination with other modes of transportation) and establishment of separate lane standards. There are three classes of golf cart lanes that have been adopted in Palm Desert and Rancho Mirage: Class I- provides a right-of-way separate from any roadway used by an automobile (can be exclusive or shared with bicycles and pedestrians) Class ll- provides a restricted right-of-way on a street or highway designated by striping and signage Class III- provides for shared use with automobile and bicycle traffic designated with signs on streets with speed limits of 25 mph or less; 2) provisions for golf cart related facilities such as access points or golf cart crossings; 3) provisions for parking, special pavings, road markings, signage, and striping for travel lanes; 4) minimum golf cart design criteria such as head lamps, break lights, mirrors, reflectors, and windshield and the establishment of a permitting system implemented and enforced by the City; 5) establishment of safety criteria, and restrictions limiting the operations of golf carts to designated areas and local enforcement of the these rules 6) establishment of criteria for operators including driver's license and financial responsibility; and 7) community involvement in planning. The State Legislature is considering AB 2221, introduced by Assembly Member Jim Battin, which would eliminate the "sunset clause" in the Streets and Highway Code which automatically terminates, on January 1, 2001, the authority for cities and Jr S n counties to develop Golf Cart Transportation Plans. The Bill would delete the 4; expiration date and thereby continue indefinitely the authority to establish "Golf Cart Transportation Plans". GPU.golf carts n ;j 2 The City Zoning Code allows golf cart garages as an accessory structure; the General Plan is silent on golf cart use, routing or crossing. The City of La Quinta currently enforces the Vehicle Code which requires golf carts not to be operated on any highway except in a speed zone of 25 miles per hour or less; requires golf carts to cross streets at marked crossings at any time other than during darkness and to cross on only streets adjacent to a golf course posted at 45 miles per hour or less. , ►_ m ' i 1 o FT The alternatives available to the City Council include: 1. Continue the Public Hearing on General Plan Land Use Alternatives to a date certain and provide staff with direction regarding the development of a Golf Cart Transportation Plan; or 2. Close the Public Hearing and direct staff to re -notice a new hearing at a later date; or 3. Provide staff with alternative direction. Respectfully submitted, . n Jerry Herman 4 WV Community Development Director Approved for submission by: G Thomas P. Genovese, City Manager Attachment: 1 . City Council Minutes for April 4, 2000 2. PGA West Master Association Letter 56 C 0 3 GPU.golf carts ATTACHMENT 1 City Council Minutes PRESENTATIONS 11 April 4, 2000 The Mayor and Council Members presented art awards to the following students of Truman Elementary School whose artwork has been displayed at City Hall: Nicole Armour Alina Duran Angela Ault Nicolette Eichel David Babicky Derek Ellerbrock Jennifer Barron Paula Flores Bailey Battin Maria Galaviz Kelsey Battin Rebecca Garza Kyle Boeckmann Danyel Gil Matthew Burkett Cindy Gomez Francisco Calderon Chelsea Goodrich Gina Cannella Chaunequa Gore Allan Contreras Codi Hale Heidi Contreras Ashley Kowallek Joshua Culp Yesina Lara Dashon Cunningham Gregory Latta Miranda Diaz Yessenia Luevano Corrie Demarbiex Jennifer Lule Nicole DeOliveira Clyde Lynch Veronica Dominguez Danielle Mistler Bianca Duenas Randy Morales PUBLIC HEARINGS Jaclynn Munoz Evelyn Nunez Andy Piayarat Brittanie Pimental Victoria Radler Kannon Riding Kohl Riding Aaron Rivera Kerresa Robinson Jesse Sanchez Myranda Sanchez Anja Santiago David Schuknecht Erin Schumaier Anthony Shields Jerry Torres Marco Velarde Shelby Walker Clint Woods 1. CONTINUED PUBLIC HEARING ON THE GENERAL PLAN LAND USE ALTERNATIVES AND DISCUSSION ON THE LOCATION OF EXISTING AND PROPOSED EQUESTRIAN TRAILS AND/OR THE ELIMINATION OF EQUESTRIAN TRAILS WITHIN THE CITY AND POTENTIAL ANNEXATION AREAS. The Mayor Pro Tern declared the PUBLIC HEARING OPEN at 7:20 p.m. Community Development Director Herman presented a brief report as outlined in the staff report. In response to Council Member Adolph, Mr. Herman confirmed the equestrian trail under consideration to be eliminated is along Madison Street to Avenue 58 and Lake Cahuilla. 5621 005 City Council Minutes 12 April 4, 2000 Robert Kull, 54-721 Monroe Street, spoke in support of retaining the equestrian trail. Carol Gans, 3298 Tigertail Lane, representing Desert Riders, supported retaining the equestrian trail, noting it's a link to other equestrian trails. Steven Sims, 255 N. El Cielo Road, Palm Springs, of Bicycling Pursuits Group, spoke in favor of retaining trails in general, including bike trails. He felt continuity between the trails in the Valley is important. Alex Jacoy, 78-196 Calle Norte, supported retaining the equestrian trail and noted some of the property owners in the potential annexation area to the southeast are horsemen. He stated other cities are designing trails as multi- purpose trails using one side for horses and the other for walking and biking with a fence dividing them. Gary Mitchell, 8300 Utica Avenue, Rancho Cucamonga, a consultant representing Empire Polo Club, commented on the importance of the trail remaining a link to the Pacific Crest Trail. He cited the effect its elimination would have on the General Plans of both Indio and the County due to loss of continuity in the trail system. He urged the Council to retain the equestrian trails as they are or to re -designate them as multi -purpose trails. Sue Johnson, P. 0. Box 3791, Palm Desert, of C. V. Trails Council, spoke in support of retaining the equestrian trails. Ron Segal, 65798 10th Street, Desert Hot Springs, asked the Council to retain the trails. Ray Barmore, P. 0. Box 1106, Palm Desert, President of C. V. Trails Council, stated he has used the City's equestrian trails and would like to see the trails expanded instead of diminished. Council Member Adolph noted the current concrete and asphalt area is quite different from what it was a few years ago. Robert Foulk, 57-540 Interlachen, felt the equestrian trail has diminished the landscape effect of the country club area and is an incompatible use in that area. He suggested the trail be relocated east of PGA West if the City wishes to retain it Katie Barrows, 53-298 Avenida Montezuma, supported retaining the equestrian trails. 565 =i0 City Council Minutes 13 April 4, 2000 Patricia White, 89-125 Avenue 62, Thermal, stated she uses the trail as an access to the trails south of Lake Cahuilla and feels multi -purpose trails are the best way to go. Gary Klein, 68-766 Perez, Cathedral City, noted other cities in the Valley have formed committees to work on getting multi -purpose trails in their General Plan. He felt if it's necessary to reroute the trails, Council should not eliminate them. Kathy Carlson, 77-895 Avenida Montezuma, encouraged Council to retain the trails. Lynda Partone, 50-092 Avenida Vista Bonita, stated she rides her horse in that area and wishes to see the trails retained. Glen Parker, 83-520 Avenue 58, Thermal, spoke in support of retaining the trails. Renee Parker, 83-520 Avenue 58, Thermal, stated she recently rode the trail and found it safe for riding. Jill Mensonides, 55-021 Calhoun Street, Thermal, urged Council to retain the trails. William Corbett, 42-469 Turquoise, Palm Desert, asked Council not to stifle equestrian activities in the City and to retain the trails. Daniel Nove, 4600 Crestmore Road, Riverside, of Riverside County Regional Park & Open Space District, confirmed the trail is designated in the County's master plan as a regional trail, which is defined as non -motorized, multi -use trails. The trail is the only northbound link from equestrian facilities at Lake Cahuilla and both the BooHoff and Cactus Springs Trails. Jim Murphy, 54-580 Riviera, noted the equestrian trail in question is the one on Madison Street. He commented on the safety issue of horses crossing in front of entrances as well as crossing four lanes of traffic, and stated he felt the planning and design for the equestrian trail is unsafe. He also felt the homeowners association should not be responsible for liability and maintenance of the trail if it's retained. Bill Dodds, 77-800 Owen Circle, of KSL Land Corporation, commented on the difficulty of landscaping a 32-foot wide meandering area on the east side of Madison Street along with a 6-foot wide sidewalk and 10-foot wide equestrian 566 00 City Council Minutes 14 April 4, 2000 trail. He felt the trail should be moved to a wider and more appropriate location. Council also received correspondence from the following: Joan Taylor - 1800 S. Sunrise Way, Palm Springs, of the Sierra Club Joanne Bergman - of Redshank Riders, Anza Unit (no address available) Mike Walker - P. 0. Box 1060, La Quinta, of PGA West Residential Association Council Member Perkins supported retaining the trail and stated he did not wish to lose the rural atmosphere in certain areas. He also felt the land uses in potential annexation areas should not be changed unless the property owners wish to change it. He felt a multi -purpose trail is feasible and suggested a safety rail between the two sections. Mr. Herman noted the Council gave direction at a prior meeting for the City to maintain the equestrian trail and assume the liability. He said split -rail fence is already a part of the equestrian trail design. Council Member Henderson noted the equestrian trail was put in the General Plan several years ago. She felt if the setback is inadequate, it should be addressed in updating the General Plan. She supported retaining the trail system and exploring options for forming a trails committee in the future. As for potential annexation areas, she felt the Council has made it clear they do not wish to change the lifestyles and zoning in those areas. Council Member Adolph felt equestrian trails are needed south of Avenue 58 but has not seen a horse on Madison Street between Avenue 54 and Avenue 58 in the 10 years he has lived at PGA West. He also commented on the safety of horses crossing the entrances of gated communities and Avenue 58. He felt there's a need to come up with a solution that will satisfy both parties. Mayor Pro Tern Sniff felt the City should keep its word to maintain the rural atmosphere and supported retaining the trail in absence of a reasonable alternative. He suggested continuing this to May 16. MOTION - It was moved by Council Members Henderson/Perkins to continue the public hearing on General Plan Land Use Alternatives to May 16, 2000, direct staff to re -designate equestrian trails to multi -purpose trails and maintain the trail in its current location. Council Member Adolph asked if the delay would cause problems for KSL, to which Mr. Dodds responded their last date for changes is the end of April. 008 City Council Minutes 15 April 4, 2000 City Attorney Honeywell clarified that the motion gives staff direction not to consider amendments to the tentative tract and not to make a change to the equestrian trail. She added Council may wish to consider directing staff to enter discussions with the homeowners association about granting the City an easement once the trail is completed for the purpose of maintenance. Motion carried with Council Member Adolph voting NO and Mayor Pena ABSENT. MINUTE ORDER NO. 2000-63. Council recessed to Redevelopment meeting. JOINT PUBLIC HEARING WITH THE LA QUINTA REDEVELOPMENT AGENCY 2. CONTINUED JOINT PUBLIC HEARING BETWEEN THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY TO CONSIDER AN AMENDMENT TO TWO AFFORDABLE HOUSING AGREEMENTS BY AND BETWEEN THE LA QUINTA REDEVELOPMENT AGENCY AND CATELLUS RESIDENTIAL GROUP FOR PROPERTY LOCATED AT THE NORTHWEST CORNER OF JEFFERSON STREET AND AVENUE 48. APPLICANT: CATELLUS RESIDENTIAL GROUP. There were no changes to the staff report as submitted and on file in the City Clerk's Office. MOTION - It was moved by Council Members Adolph/Henderson to table the joint public hearing regarding an amendment to two Affordable Housing Agreements with Catellus Residential Group. Motion carried unanimously with Mayor Pena ABSENT. MINUTE ORDER NO. 2000-64. STUDY SESSION ......... continued . 2. DISCUSSION OF DRAFT FISCAL YEAR 2000/2001 ECONOMIC DEVELOPMENT PLAN. Assistant City Manager Weiss reported the projects listed in the Economic Development Plan (EDP) have been updated and the proposed activities and target areas for next year are generally the same with minor revisions. He advised staff is looking for Council's input for formal adoption of the EDP at a later date. Council Member Adolph felt the EDP was well done and referenced a light- 5601 manufacturing complex planned near the new Post Office site. He questioned 0 o 9 ATTACHMENT 2 , PGA WEST MASTER AbbMIATION, INC. P.O. BOX 1516, LA QUINTA, CA 92253 (760) 776-5100 FAX (760) 776-5111 March 21, 2000 Thomas P. Genevose, City Manager City of La Quinta P. O. Box 1504 La Quinta, CA 92253-1504 Subject: Request for Consideration of Street -Legal Golf Cart Ordinance Dear Mr. Genevose: The purpose of this letter is to request that the City of La Quinta consider adopting an ordinance to allow the use of golf carts on city streets. We believe this will be important in the future for La Quinta resorts so they can remain competitive with resorts in the other desert cities that already have street legal golf cart ordinances. Allowing golf carts on public streets is also a smart environmental move and embraces a developing trend in the Valley. Using golf carts is an energy efficient method of transportation, will provide a new opportunity to link the existing La Quinta downtown area with new development and is an enjoyable method of transportation which many people prefer to an automobile for short trips. The City of La Quinta should be a leader in resort development in our area. We believe the immediate passage of a street -legal golf cart ordinance is essential to ensure that pathways are planned now to connect existing development with future expansion. We would appreciate the City's consideration of this request since we believe it has significant long-term benefit for our entire community. Sincerely, PGA WEST MASTER ASSOCIATION, INC. For the Board of Directors 56 ��o