2010 01 11 CSCF � /
Fy OF T
COMMUNITY SERVICES COMMISSION
AGENDA
CITY HALL STUDY SESSION ROOM
78-495 Calle Tampico
La Quinta, CA 92253
Regular Meeting
Monday January 11 2010 - 5:30 P.M.
CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
PUBLIC COMMENT
At this time, members of the public may address the Commission on any matter
not listed on the agenda. Please complete a Request to Speak form and limit your
comments to three minutes.
CONFIRMATION OF AGENDA
PRESENTATIONS
1. Presentation by Stan Ford, Executive Director, Desert Recreation District
APPROVAL OF MINUTES
1. December 14, 2009 Minutes
CONSENT CALENDAR — None.
NOTE: Consent Calendar items are considered to be routine in nature and will be
approved by one motion.
BUSINESS SESSION
1. Consideration of Inclusion of the 8.99 Acre Parcel Located South of the
Preserve into the Fred Wolff Bear Creek Nature Preserve
2. Consideration of Playground Equipment for Adams Park, Fritz Burns Park,
and Seasons Park
STUDY SESSION — None.
Community Services Commission Agenda
DEPARTMENT REPORTS
1. Update on the Department Report for December 2009
COMMISSIONER ITEMS
1. Report from Commissioners Regarding Meetings Attended
2. Calendar of Monthly Events
PUBLIC HEARING — None.
ADJOURNMENT
A Regular meeting of the Community Services Commission will be held on February
8, 2010, commencing at 5:30 p.m. at the La Quinta Study Session Room, 78-495
Calle Tampico, La Quinta, CA 92253.
PUBLIC NOTICES
The La Quinta Study Session Room is handicapped accessible. If special equipment
is needed for the hearing impaired, please call the Community Services Department
at 777-7156, twenty-four (24) hours in advance of the meeting and
accommodations will be made.
Any writings or documents provided to a majority of the Community Services
Commission regarding any item on this agenda will be made available for public
inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico,
La Quinta, CA 92253, during normal business hours.
Community Services Commission Agenda
2
PRESENTATION
Twyl 4 4 09mrcu
COMMISSION MEETING DATE: January 11, 2010
ITEM TITLE: Presentation by Stan Ford, Executive Director,
Desert Recreation District
BACKGROUND AND OVERVIEW:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
As part of the Annual Work Plan, representatives from local agencies have been asked
to present information regarding valley -wide services and services specifically offered
in La Quinta. Mr. Stan Ford, Executive Director, of the newly named Desert Recreation
District (formerly Coachella Valley Recreation and Park District) has been invited to
attend the meeting to provide the Commission with information and answer questions
regarding findings from the Trails Feasibility Study; update on the Coral Mountain
Development; and La Quinta recreation services and facilities.
Mr. Ford will also update the Commission regarding revenues and expenses in La
Quinta for services that are operated by the District.
Respectfully Submitted,
Edie Hy ton
Community Services Director
S:\Community Services\CS Commission\CSC Meetings\2010\01-11-10\CVRPD Presentation. doe 3
APPROVAL OF MINUTES: 1
COMMUNITY SERVICES COMMISSION
MINUTES
December 14, 2009
CALL TO ORDER
A regular meeting of the Community Services Commission was called to order at
5:30 p.m. by Chairperson Spirtos.
Commissioner Lawrence led the Pledge of Allegiance.
PRESENT: Commissioners Brodsky, Darroch, Fitzpatrick, Lawrence, Leidner, and
Chairperson Spirtos
ABSENT: Commissioner Biegel
STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett, Golf
& Parks Manager; Christina Calderon, Recreation Supervisor;
and Angela Guereque, Senior Secretary
PUBLIC COMMENT — None.
CONFIRMATION OF AGENDA
Motion - It was moved by Commissioners Leidner/Brodsky to confirm the agenda.
Motion carried unanimously.
PRESENTATIONS — NONE.
APPROVAL OF MINUTES
1. Approval of November 9, 2009 Minutes
Motion — It was moved by Commissioners Leidner/Darroch to approve the minutes
as submitted. Motion carried unanimously.
CONSENT CALENDAR - None.
PUBLIC HEARING - None.
0
Community services Commission Minutes December 14, 2009
-2-
BUSINESS ITEMS
1. Consideration to Become a Healthy Eating Active Living City.
Director Hylton presented the staff report.
Commissioner Fitzpatrick stated that this fits very well with the needs assessment,
it is a mandate for our 40-acre sports facility; and it promotes joint use of facilities.
Director Hylton explained the Planning Commission will be integrating these issues
into different elements of the General Plan.
Commissioner Darroch suggested health food be offered at snack bars available at
affordable prices.
Commissioner Lawrence stated that people need to learn how to cook healthy and
not spend a lot of money. Commissioner Fitzpatrick suggested a food faire.
Motion — It was moved by Commissioners Fitzpartick/Leidner to approve the
Healthy Eating Active Living City Campaign and direct staff to recommend the
resolution to City Council for consideration. Motion carried unanimously.
2. Consideration of a Recipient for the 2010 Senior Inspiration Award Program.
Christina Calderon, Recreation Supervisor, presented the staff report.
Commissioner Leidner suggested Kay Wolff be recommended. The Commission
agreed that all nominees were qualified to be honored.
Motion — It was moved by Commissioners Fitzpatrick/Leidner to recommend Kay
Wolff for the 2010 Senior Inspiration Award Program. Motion carried unanimously.
STUDY SESSION — None.
DEPARTMENT REPORTS
1. Monthly Department Report for October 2009
2. Monthly Department Report for November 2009
Chairperson Spirtos thanked staff for all the work the Department does.
COMMISSIONER ITEMS
1. Report from Commissioners Regarding Meetings Attended.
5
Community Services Commission Minutes December 14, 2009
-3-
2. Calendar of Monthly Events
PUBLIC HEARING — None.
OPEN DISCUSSION
Commissioner Brodsky asked why the tile project has not been done at the Fresh &
Easy development. Director Hylton stated that the Developer has put the project
on hold pending possible architectural changes to the archway.
ADJOURNMENT
It was moved by Commissioners Fitzpatrick/Brodsky to adjourn the Community
Services Commission meeting at 6:20 p.m. Motion carried unanimously.
NEXT MEETING INFORMATION:
A Regular Meeting of the Community Services Commission to be held on Janivary
11, 2009 commencing at 5:30 p.m. in the City of La Quinta Study Session Room,
78-495 Calle Tampico, La Quinta, CA 92253.
SubmitteAbD:
Angela Guereque
Community Services Senior Secretary
C^:
COMMISSION MEETING DATE: January 11, 2010
ITEM TITLE: Consideration of Inclusion of the 8.99
Acre Parcel Located South of the Preserve into the
Fred Wolff Bear Creek Nature Preserve
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: _I_
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Recommend the inclusion of the 8.99 acre parcel south of the Preserve into the
Fred Wolff Bear Creek Nature Preserve.
BACKGROUND AND OVERVIEW:
On June 19, 2003, the City Council approved the purchase of 19 acres of land
zoned as open space as part of the General Plan.
On July 6, 2004, the City Council named this open space park the Fred Wolff Bear
Creek Nature Preserve (Preserve). A park site map is provided as Attachment 1.
On November 24, 2009, the City Council received a letter from the Stewards of the
Fred Wolff Nature Preserve to include 8.99 acres of undeveloped city owned
property into the Preserve (Attachment 2). This property was conveyed from the
Coachella Valley Water District in 1996. The property is located directly south of
the Preserve and east of the Bear Creek Trail. This property is zoned for
recreational use and currently serves as open space. An amendment to the
Preserve Master Plan will need to be developed in the future to address this area if
added to the Preserve.
ALTERNATIVES:
The alternatives available to the Commission include:
1. Recommend the inclusion of the 8.99-acre parcel south of the Preserve into
the Fred Wolff Bear Creek Nature Preserve; or
2. Do not recommend the inclusion of the 8.99-acre parcel south of the
Preserve into the Fred Wolff Bear Creek Nature Preserve; or
7
3. Provide staff with alternative direction.
Respectfully submitted,
Edie Hylton
Community Services Director
Attachments: 1. Map of the Preserve and 8.99 Acre Site
2. Letter from Stewards of the Fred Wolff Bear Creek Nature
Preserve dated November 24, 2009
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ATTACHMENT 2
Honorable Mayor Don Adolph
Honorable Councilman Stanley Sniff
Honorable Councilwoman Terry Henderson
Honorable Councilwoman Linda Evans
Honorable Councilwoman Kristy Franklin
78-495 Calle Tampico
La Quinta, California 92253
November 24, 2009
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IPOV 2 4 2009
L.---. —_ _ _ -.-. _ I
CITY OF LA UiGiiA
PIT`. MANAGERS DEPT
Honorable Mayor and Members of the City Council:
The Stewards of the Fred Wolff Bear Creek Nature Preserve request that the
land along the Fred Wolff Bear Creek Trail south of the existing preserve be
officially designated as part of the preserve, and be included in its master plan.
The area we wish to add is bordered by the Calle Chillon entrance to the trail
(north), the Calle Tecate entrance (south), the flood control channel (west), and
Avenida Montezuma and the rear property lines of 17 lots along the west side of
the southern end of Avenida Madero (east).
The original preserve, 19 acres purchased by the city in 2003, stopped at the
Calle Chillon entrance to the trail. City staff research shows that the proposed
addition, an approximately 8.99 acre parcel, is city land with an access easement
for the Coachella Water District similar to the rest of the preserve. Many who
enjoy the southern end of the trail are surprised to learn that it is not yet protected
as part of the preserve. The stewards encourage the city to protect the natural
characteristics of this area by including it in the preserve.
We invite each of you to visit to this area to see that it retains much of the
natural character and native vegetation of the desert. We are sure this will confirm
the wisdom of officially adding this area to the Fred Wolff Bear Creek Nature
Preserve. The stewards look forward to continuing working with Community
Services Department to preserve our beautiful desert. Those who use the trail and
enjoy the flora and fauna flourishing there will thank you for your foresight in
protecting it for generations to come. Thank you.
Sincerely, 4,e
Stewards o the Fred Wolff Bear Creek Nature Preserve
cc: Tom Genovese, City Manager
10
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COMMISSION MEETING DATE: January 1 1 , 2010
ITEM TITLE: Consideration of Playground Equipment for
Adams Park, Fritz Burns Park, and Seasons Park
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: _2_
CONSENT CALENDAR: _
STUDY SESSION:
PUBLIC HEARING:
As deemed appropriate by the Community Services Commission.
BACKGROUND AND OVERVIEW:
The Fritz Burns Park and Adams Park playgrounds were completed together in 1994.
Due to the inability to purchase replacement parts and changes in the safety standards
for playgrounds, staff recommended replacing the play equipment as part of the Fiscal
Year 2009-2010 Capital Improvement Program.
The Seasons Retention Basin playground was completed in 2000. The Public Works
crew removed the playground in August 2009 due to vandalism that required costly
repairs. The replacement for the playground was budgeted in the Capital Improvement
Program for Fiscal Year 2009-2010. A letter was sent to neighboring homes informing
the residents of the removal of the playground and the pending installation of a new
replacement.
The life expectancy of playground equipment is affected by environmental conditions
and is generally 12 to 14 years with proper maintenance and repair. Use of the
playgrounds can be extended past the life expectancy and the safety standards are
grandfathered with the original installation. Any alterations or changes to the
playground equipment would require it to conform to current playground safety
standards.
On November 7, 2009, City Council approved a Request for Proposals (RFP) for
playground replacement and installation at Adams Park, Fritz Burns Park, and Seasons
Park. All three of the new playgrounds require shade over the play structures in the
RFP. Currently, La Quinta Park is the only City Park that provides shade over the
playground. During the most recent Master Plan Community Survey, shade for the
playgrounds was identified as a priority need.
11
The budgets for this project are:
Fritz Burns Park
$127,000
Adams Park
$125,000
Seasons Park
$ 30,000
On December 18, 2009, twenty-four playground proposals were received from five
firms. A Selection Committee consisting of Steve Howlett, Golf & Parks Manager;
Greg Butler, Building & Safety Manager; and Tim Batten, Maintenance Foreman,
reviewed the proposals and ranked them according to potential fun, uniqueness, and
vandal resistance.
The Community Services Commission may recommend one design for each site for
approval by the City Council. The playgrounds that are recommended by the
Community Services Commission will be presented to City Council on February 2,
2010 for award. Each playground will be awarded separately; therefore multiple
contractors may be selected.
ALTERNATIVES:
The alternatives available to the Commission include:
1. Recommend a proposal for a playground at Adams Park, Fritz Burns Park,
and Seasons Park for City Council approval; or
2. Do not recommend a proposal for a playground at Adams Park, Fritz Burns
Park, and Seasons Park for City Council approval; or
3. Provide Staff with alternate direction.
Respectfully submitted,
IQY'
AEdieHton
Community Services Director
12
DEPARTMENT REPORT: 1
0111
a_/ T� 4
6,N OF TNT'
TO: Community Services Commission
FROM: Edie Hylton, Community Services Director
DATE: January 11, 2010
SUBJECT: Community Services Department Report for December 2009
Due to the preparation time of the Department Report, the December 2009
Department Report will be included in the February 8, 2010 Commission packet.
13
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