2010 02 16 HA� T
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HOUSING AUTHORITY
AGENDA
CITY COUNCIL CHAMBERS
78-495 Calle Tampico
La Quinta, California 92253
Regular Meeting
TUESDAY, FEBRUARY 16, 2010 — 4:00 P.M.
Beginning Resolution No. HA 2010-001
CALL TO ORDER
Roll Call:
Board Members: Adolph, Franklin, Henderson, Sniff, and Chairperson Evans
PUBLIC COMMENT
At this time members of the public may address the Housing Authority on any matter not
listed on the agenda. Please complete a "request to speak" form and limit your comments
to three minutes.
CONFIRMATION OF AGENDA
APPROVAL OF MINUTES
1. APPROVAL OF MINUTES OF JANUARY 19, 2010.
CONSENT CALENDAR
NOTE: Consent Calendar items are considered to be routine in nature and will be approved
by one motion.
1. APPROVAL OF DEMAND REGISTER DATED FEBRUARY 16, 2010.
001
Housing Authority Agenda 1 February 16, 2010
2. RECEIVE AND FILE TREASURER'S REPORT DATED DECEMBER 31, 2009.
3. RECEIVE AND FILE REVENUE & EXPENDITURES REPORT DATED DECEMBER
31, 2009.
BUSINESS SESSION
1. CONSIDERATION OF MID -YEAR BUDGET FOR FISCAL YEAR 2009-2010.
A. MINUTE ORDER ACTION
CHAIR AND BOARD MEMBERS' ITEMS — NONE
PUBLIC HEARINGS — NONE
ADJOURNMENT
The next regular meeting of the Housing Authority will be held on March 16, 2010,
at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA
92253.
DECLARATION OF POSTING
I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that
the foregoing agenda for the La Quinta Housing Authority meeting of February 16,
2010, was posted on the outside entry to the Council Chamber at 78-495 Calle
Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630
Highway 111, on February 12, 2010.
DATED: February 12, 2010
c
E ONIC J. N CINO,
City of La Q ta, California
Public Notice
Any writings or documents provided to a majority of the Housing Authority regarding any item on
this agenda will be made available for public inspection at the City Clerk counter at City Hall located
at 78-495 Calls Tampico, La Quinta, California, 92253, during normal business hours.
Housing Authority Agenda 2 February 16, 2010 002
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AGENDA CATEGORY:
HOUSING AUTHORITY MEETING DATE: February 16, 2010 BUSINESS SESSION
ITEM TITLE: Demand Register Dated CONSENT CALENDAR /
February 16, 2010
STUDY SESSION
PUBLIC HEARING
RECOMMENDATION:
It is recommended the Housing Authority Board:
Receive and File the Demand Register Dated
February 16, 2010 of which $250.00
represents Housing Authority Expenditures.
PLEASE SEE CONSENT CALENDAR ITEM NUMBER 1 ON CITY COUNCIL AGENDA
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AGENDA CATEGORY:
COUNCIL/RDA MEETING DATE: February 16, 2010
BUSINESS SESSION:
ITEM TITLE: Receive and File Treasurer's Report CONSENT CALENDAR: C9--
dated December 31, 2009
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDATION:
It is recommended the La Quinta Housing Authority:
Receive and file.
PLEASE SEE RELATED BUSINESS SESSION ITEM ON CITY COUNCIL AGENDA
004
COUNCIL/RDA MEETING DATE: February 16, 2010
ITEM TITLE: Receive and File Transmittal of Revenue
and Expenditure Reports dated December 31, 2009
RECOMMENDATION:
Receive and File
FISCAL IMPLICATIONS:
None.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
AGENDA CATEGORY:
BUSINESS SESSION: _
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Transmittal of the December 31, 2009 Statement of Revenue and Expenditures for
the La Quinta Housing Authority.
Respectfully submitted,
A4,- NL �-
John M. Falconer, Finance Director
005
Approved for submission by:
Thomas P. Genovese, Executive Director
Attachments: 1 . Revenue and Expenditures Report, December 31, 2009
E
07/0112009 .1213112009
LA OUINTA HOUSING AUTHORITY ADJUSTED REMAINING %
REVENUE SUMMARY BUDGET RECEIVED BUDGET RECEIVED
A 1 1 A1;HIVItN 1 7
PROJECT AREA NO 1 HOUSING AUTHORITY 0.00 0.00 0.00 0.000%
PROJECT AREA NO 2 HOUSING AUTHORITY 0.00 0.00 0.00 0.000%
TOTAL LA OUINTA HOUSING AUTHORITY 0.00 0.00 0.00 0.000%
6,0.7 s
LA OUINTA HOUSING AUTHORITY
ADJUSTED
lV31109
REMAINING
EXPENDITURE SUMMARY
BUDGET
EXPENDITURES ENCUMBERED
BUDGET
PROJECT AREA NO 1 HOUSING AUTHORITY
SERVICES
2]50.00
882.31
2082769
TOTAL PROJECT AREA NO 1 HOUSING AUTHORITY
PROJECT AREA NO 2 HOUSING AUTHORITY
SERVICES
2,]5000
625.00
2135.00
TOTAL PROJECT AREA NO 2 HOUSING AUTHORITY
TOTAL HOUSING AUTHORITY
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COUNCIL/RDA MEETING DATE: February 16, 2010
ITEM TITLE: Consideration of Mid -Year Budget Report
for Fiscal Year 2009-2010
RECOMMENDATIO
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve a $40,000 appropriation for professional and legal services.
Approve a $5,000 appropriation for legal fees in forming the Housing Authority.
Approve a $500 appropriation for office supplies.
Approve a $500 appropriation for printing supplies.
Receive and file the Mid -Year Budget Report.
FISCAL IMPLICATIONS:
Earlier this year the City Council directed staff to form the La Quinta Housing
Authority ("Authority"). The appropriations that are being requested deal with the
steps necessary for the formation of the Authority and total $46,000 as outlined in
Attachments 1 and 2.
Since the Authority does not at this time have the revenues to offset these
appropriations, an advance from the La Quinta Redevelopment Agency will be
required.
BACKGROUND AND OVERVIEW:
A comprehensive report is prepared annually at mid -year to inform the Housing
Authority Board of any changes in the financial position of the Authority that would
require their attention.
The Mid -Year Budget Report involves a financial assessment of Authority
operations. This report provides information on the Authority revenues, operations,
any capital projects and requests for budget transfers and/or new appropriations.
Since the Authority is in the early formation stages the only requested
appropriations at this time deal with efforts to establish procedures, rules and
applications for the Board to consider.
Provided as part of Attachment 3 is the revenue and expenditure detail for the
Authority.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Housing Authority include:
1. Approve a $40,000 appropriation for professional and legal services.
Approve a $5,000 appropriation for legal fees in forming the Housing
Authority.
Approve a $500 appropriation for office supplies.
Approve a $500 appropriation for printing supplies.
Receive and file the Mid -Year Budget Report; or
2. Do not approve the above changes; or
3. Provide staff with alternative direction.
Respectfully submitted,
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John M. Falconer, Finance Director
Approved for submission by:
Thomas P. Genovese, Executive Director
Attachments: 1. Mid -Year review budget worksheet
2. Mid -Year review budget detail
3. Housing Authority Revenue and Expenditures through December
31, 2009
•- ` CIO
H I 1 ALMIVICIV 1 1
La Quinta Housing Authority
Mid -Year Review Budget Worksheet
Fiscal Year 2009/2010
Appropriations
Summary by Fund:
Housing
Transfers
Total
RDA Housing Authority PA 1
RDA Housing Authority PA 2
23,000
23,000
23,000
23,000
Total
$ 46,000
$
$ 46,000
Change by Fund
Summary by Fund:
Revenues
Appropriations
Transfers
Net
RDA Housing Authority PA 1
RDA Housing Authority PA 2
23,000
23,000
(23,000)
23,000
Total
$
$ 46,000
$
$ 46,000)
Summary by Project Area:
Revenues
Appropriations
Transfers
Net
RDA Housing Authority PA 1
RDA Housing Authority PA 2
23,000
23,000
(23,000)
23,000
Total
$
$ 46,000
$
$ (46,000)
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