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2010 02 16 CCCity Council agendas are available on the City's web page @ www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting TUESDAY, FEBRUARY 16, 2010 3:00 P.M. Closed Session / 4:00 P.M. Open Session Beginning Resolution No. 2010-008 Ordinance No. 477 CALL TO ORDER Roll Call: Council Members: Evans, Franklin, Henderson, Sniff, and Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CLOSED SESSION NOTE: Time permitting the City Council may conduct Closed Session discussions during the dinner recess. In addition, persons identified as negotiating parties are not invited into the Closed Session meeting when acquisition of real property is considered. 1. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR, DOUGLAS R. EVANS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED SOUTHEAST OF THE MILES AVENUE AND WASHINGTON STREET INTERSECTION AND NORTH OF THE WHITEWATER STORM CHANNEL. PROPERTY OWNER/ NEGOTIATOR: CP DEVELOPMENT LA QUINTA, LLC, RICHARD OLIPHANT. City Council Agenda 001 February 16, 2010 2. CONFERENCE WITH CITY'S LEGAL COUNSEL REGARDING PENDING LITIGATION - PIN CONSTRUCTION v. CITY OF LA QUINTA, RIVERSIDE SUPERIOR COURT CASE NO. INC081454, PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a). 3. CONFERENCE WITH CITY ATTORNEY - ANTICIPATED LITIGATION - SIGNIFICANT EXPOSURE TO LITIGATION, PURSUANT TO GOVERNMENT CODE SECTION 54956.9(B) (ONE MATTER). 4. CONFERENCE WITH CITY'S LEGAL COUNSEL REGARDING PENDING LITIGATION - SAVE OUR LA QUINTA NEIGHBORHOOD v. CITY OF LA QUINTA, RIVERSIDE SUPERIOR COURT CASE NO. INC066377, CALIFORNIA COURT OF APPEAL CASE NO. E044813 - PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a). RECONVENE AT 4:00 P.M. 4:00 P.M. PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CONFIRMATION OF AGENDA PRESENTATIONS 1. PRESENTATION OF PROCLAMATIONS TO GOLF SUPERINTENDENTS ROBERT DURKEE, WILLIE LOPEZ, TIM PUTNAM, JIM SCHMID AND DIRECTOR OF AGRONOMY DEAN MILLER. WRITTEN COMMUNICATIONS - NONE 002, City Council Agenda 2 February 16, 2010 APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF FEBRUARY 2, 2010. CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED FEBRUARY 16, 2010. 2. RECEIVE AND FILE TREASURER'S REPORT DATED DECEMBER 31, 2009. 3. RECEIVE AND FILE REVENUE & EXPENDITURES REPORT DATED DECEMBER 31, 2009. 4. TRANSMITTAL OF SINGLE AUDIT REPORT ON FEDERAL ASSISTANCE PROGRAM AS OF JUNE 30, 2009. 5. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR FIVE MEMBERS OF THE HISTORIC PRESERVATION COMMISSION AND PLANNING MANAGER TO ATTEND THE 35T" ANNUAL CALIFORNIA PRESERVATION CONFERENCE IN NEVADA CITY, CALIFORNIA, MAY 12-15, 2010. 6. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE OFFSITE IMPROVEMENTS FOR TRACT MAP 33076-1, THE MADISON CLUB, EAST OF MADISON, LLC. 7. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE ONSITE IMPROVEMENTS FOR TRACT MAP 33076-1, THE MADISON CLUB, EAST OF MADISON, LLC. 8. APPROVAL TO AWARD A CONTRACT TO LIPPERT CONSTRUCTION, INC. TO CONSTRUCT THE FRED WOLFF BEAR CREEK NATURE TRAIL, PROJECT NO. 2008-05. 9. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE ONSITE IMPROVEMENTS FOR TRACT MAP 33076-2, THE MADISON CLUB, EAST OF MADISON, LLC. City Council Agenda 3 February 16, 201C"•.er, 003 10. AUTHORIZATION TO FILE A GRANT APPLICATION WITH THE INDIAN GAMING LOCAL COMMUNITY BENEFIT COMMITTEE FOR A LAW ENFORCEMENT PROJECT RELATED TO MITIGATION OF IMPACTS OF GAMING ON CITY OF LA QUINTA. 11. ACCEPTANCE OF ONSITE IMPROVEMENTS ASSOCIATED WITH TRACT MAP 30023-5, TRILOGY, SHEA LA QUINTA, LLC. 12. ACCEPTANCE OF ONSITE IMPROVEMENTS ASSOCIATED WITH TRACT MAP 30023-6, TRILOGY SHEA LA QUINTA, LLC. 13. ACCEPTANCE OF ONSITE IMPROVEMENTS ASSOCIATED WITH TRACT MAP 30023-7, TRILOGY SHEA LA QUINTA, LLC. 14. APPROVAL OF AN AGREEMENT WITH DAVE BANG ASSOCIATES, INC. FOR PLAYGROUND EQUIPMENT AT FRITZ BURNS AND SEASONS PARK, PROJECT NOS. 2009-07 AND 2009-08. 15. ADOPTION OF A RESOLUTION TO BECOME A HEALTHY EATING ACTIVE LIVING CITY. 16. APPROVAL OF SPECIFICATIONS AND BID DOCUMENTS AND AUTHORIZATION TO ADVERTISE FOR BID THE CITYWIDE PARK LANDSCAPE MAINTENANCE SERVICES FOR FISCAL YEAR 2010-2011, PROJECT NO. 2009-20. 17. ADOPTION OF A RESOLUTION APPROVING A STREET CLOSURE PERMIT FOR THE ANNUAL GREATER COACHELLA VALLEY SOAP BOX DERBY TO BE HELD ON AVENIDA BERMUDAS ON MARCH 27, 2010. 18. ACCEPTANCE OF LION'S GATE SIDEWALK AND LANDSCAPE IMPROVEMENTS, PROJECT NO. 2009-17. 19. ACCEPTANCE OF VILLAGE WAYFINDING SIGN PROGRAM, PROJECT NO. 2007-04. 20. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE ONSITE IMPROVEMENTS FOR TRACT MAP 34968, MADISON CLUB VILLAS, EAST OF MADISON, LLC. 21. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE ONSITE IMPROVEMENTS FOR TRACT MAP 34969, MADISON CLUB CLUBHOUSE, EAST OF MADISON, LLC. City Council Agenda 4 February 16, 2016" 004 22. APPROVAL OF AN AGREEMENT TO SHARE TRANSIENT OCCUPANCY TAX REVENUES WITH L.Q. HOSPITALITY, LLC FOR THE HOMEWOOD SUITES HOTEL LOCATED AT 45-200 WASHINGTON STREET AND APPROPRIATION OF FUNDS. BUSINESS SESSION 1. CONSIDERATION OF ADOPTION OF A RESOLUTION REQUESTING SUPPORT OF THE CALIFORNIA DESERT PROTECTION ACT OF 2010 BILL. A. RESOLUTION ACTION 2. CONSIDERATION OF MID -YEAR BUDGET REPORT FOR FISCAL YEAR 2009-2010. r_IIIIIIIIIIIIEUVAIlkl111119:96INU4.W_LOKOW 3. CONSIDERATION OF INITIATION OF ZONING CODE AMENDMENT TO MUNICIPAL CODE SECTION 9.160.060 - PERMITTED TEMPORARY SIGNS. A. MINUTE ORDER ACTION 4. CONSIDERATION OF ADOPTION OF A RESOLUTION ADOPTING THE CITY OF LA QUINTA RECORDS MANAGEMENT MANUAL, INCLUDING THE RECORDS RETENTION SCHEDULE, AND RESCINDING RESOLUTION NO. 1999-095. A. RESOLUTION ACTION STUDY SESSION 1. DISCUSSION OF A FEASIBILITY AND BENEFIT ANALYSIS PREPARED BY WILLDAN FINANCIAL SERVICES REGARDING FORMATION OF A CITYWIDE ASSESSMENT DISTRICT OR IMPLEMENTATION OF A SPECIAL TAX TO SUPPORT PARKS AND RECREATION IMPROVEMENTS. 2. DISCUSSION OF CITY COUNCIL GOALS AND THE FISCAL YEAR 2009- 2010 ANNUAL FINANCIAL MANAGEMENT REVIEW. City Council Agenda 5 February 16, 2010""- 005 REPORTS AND INFORMATIONAL ITEMS 1. ANIMAL CAMPUS COMMISSION (FRANKLIN) 2. BOB HOPE CLASSIC FUND DISTRIBUTION COMMITTEE (ADOLPH) 3. CITY COUNCIL AD HOC COMMITTEE REPORTS 4. CVAG COMMITTEE REPORTS 5. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (FRANKLIN) 6. C.V. CONSERVATION COMMISSION (SNIFF) 7. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (ROBERT COX) 8. C.V. MOUNTAINS CONSERVANCY (FRANKLIN) 9. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH) 10. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (FRANKLIN) 11. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (FRANKLIN) 12. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 13. PALM SPRINGS DESERT RESORT COMMUNITIES CONVENTION & VISITORS AUTHORITY (EVANS) 14. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (NANCY DORIA) 15. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (DIANE GUNN) 16. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 17. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 18. PLANNING COMMISSION MINUTES OF DECEMBER 8, 2009 AND JANUARY 12, 2010 19. HISTORIC PRESERVATION COMMISSION MINUTES OF OCTOBER 15, 2009 DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS 2. CITY ATTORNEY 3. CITY CLERK A. UPCOMING EVENTS AND CITY COUNCIL CALENDAR 4. BUILDING & SAFETY DEPARTMENT REPORT FOR JANUARY 2010 5. COMMUNITY SERVICES DEPARTMENT REPORT FOR JANUARY 2010 6. FINANCE DEPARTMENT REPORT - NONE 7. PLANNING DEPARTMENT REPORT FOR JANUARY 2010 A. SUMMARY OF SENATE BILL 375 IMPACTS 8. PUBLIC WORKS DEPARTMENT REPORT FOR JANUARY 2010 9. POLICE DEPARTMENT REPORT FOR JANUARY 2010 10. FIRE DEPARTMENT QUARTERLY REPORT - NONE MAYOR'S AND COUNCIL MEMBERS' ITEMS - NONE P City Council Agenda 6 February 16, 2010 "" We RECESS TO REDEVELOPMENT AGENCY MEETING RECESS TO 7:00 P.M. 7:00 P.M. PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. PRESENTATIONS — NONE PUBLIC HEARINGS — NONE ADJOURNMENT The next regular meeting of the City Council will be held on March 2, 2010, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of February 16, 2010, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 5 1 -321 Avenida Bermudas and 78-630 Highway 111, on February 12, 2010. DATED: ebruary 12, 2010 c VERONICA J. MO ECINO, City Clerk City of La Quint , California City Council Agenda 7 February 16, 2010 °"'° r 067 Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7103, twenty- four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777- 7103. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. City Council Agenda 8 February 16, 2010 1°0 n 008 U LL T�44QaA C� OF'tt�'9 COUNCIL/RDA MEETING DATE: February 16, 2010 ITEM TITLE: Demand Register Dated February 16, 2010 RECOMMENDATION: Approve Demand Register Dated February 16, 2010 BACKGROUND: Prepaid Warrants: 86060 - 86086) 86087 - 861151 Voids} Wire Transfers} P/R 35980 - 35992] P/R Tax Transfers} Payable Warrants: 86116 - 86255) FISCAL IMPLICATIONS: Demand of Cash - City Demand of Cash - RDA Demand of Cash, -- HA/ Mo7M. Falconer, Finance Director 459,062.42 31,971.86 0.00 385,104.23 237,262.66 64, 741.45 696,154.50 $1,874,297.12 $1,222,007.03 $652,040.09 $250.00 AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING ..»., 0 009 CITY OF LA QUINTA BANK TRANSACTIONS 1/26110-2/09/10 1126/10 WIRE TRANSFER - TASC 2101/10 WIRE TRANSFER - HEALTH PREMIUM 2/01/10 WIRE TRANSFER - PERS 2/04/10 WIRE TRANSFER - LANDSAFE TITLE 2105/10 WIRE TRANSFER - ICMA 2/05110 WIRE TRANSFER - PERS 2/08/10 WIRE TRANSFER - LANDMARK TOTAL WIRE TRANSFER OUT $1,530,76 $103,047.46 $1,002.80 $77,161.22 $19,183.75 $23,963.21 $159,215.03 $385,104.23 »...0 1� � 10 PREPAREDOI/28/2010, 9:08:54 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PAGE 1 PROGRAM: GM346L ACCOUNTING PERIOD 2010/07 CITY OF LA QUINTA, CALIFORNIA REPORT NUMBER 53 BANK 00 WELLS FARGO BANK ____________________________________________________________________________________________________________________________________ CHECK VENDOR VENDOR VOUCHER P.O. DATE REMITTANCE AMOUNT CHECK NO ____________________________________________________________________________________________________________________________________ NO NAME NO NO ACCOUNT (NET OF DISC/RETAIN) TOTAL 86060 3210 BURRTEC WASTE & RECYCLING 003047 01/29/2010 401-1791-551.45-01 1,404.74 003048 01/29/2010 401-1766-551.45-01 701.32 2,106.06 * 2,106.06 86061 5250 CALIFORNIA DEPARTMENT OF 003050 01/29/2010 401-1762-551.35-07 482.75 482.75 ■ 482.75 86062 4115 CHECKMATE TELEPHONE EXCHA 003049 01/29/2010 101-7006-431.56-02 112.88 112.88 ■ 112.88 86063 156 COACHELLA VALLEY UNIFIED 003031 01/29/2010 301-9001-473.82-61 404,812.75 404,812.75 404,812.75 86064 268 COACHELLA VALLEY WATER DI 003033 01/29/2010 101-7004-431.41-19 545.32 003034 01/29/2010 405-9001-702.32-15 125.00 003035 01/29/2010 405-9001-702.32-15 219.10 003036 01/29/2010 101-3005-451.40-01 679.80 003037 01/29/2010 101-3005-451.40-02 661.22 003038 01/29/2010 101-3005-451.40-12 1,777.25 003039 01/29/2010 101-7004-431.41-19 7,682.71 003040 01/29/2010 101-3005-451.40-04 472.80 003041 01/29/2010 101-3005-451.40-14 560.72 003042 01/29/2010 101-3002-451.41-16 214.17 003043 01/29/2010 101-5008-419.41-16 111.59 13,049.68 * 13,049.68 86065 5140 DESERT CLASSIC CONCOURS D 003051 01/29/2010 101-1003-413.55-07 10,000.00 10,000.00 * 10,000.00 86066 4236 DORIA, NANCY 003052 01/29/2010 101-1004-413.10-10 300.00 300.00 * 300.00 86067 502 FESTIVAL OF ARTS 003052 01/29/2010 101-3003-451.56-02 830.00 830.00 * 830.00 86068 136 GAS COMPANY, THE 003054 01/29/2010 101-5008-419.41-13 1,576.64 1,576.64 * 1,576.64 86069 5372 HIGHLAND, DENNIS 003052 01/29/2010 221-0000-463.33-30 500.00 500.00 * 500.00 86070 269 IMPERIAL IRRIGATION DIST 003032 01/29/2010 101-5055-422.41-01 390.30 390.30 * 390.30 86071 4077 MALDONADO, DENISE 003046 01/29/2010 101-5054-421.56-02 31.52 31.52 * 31.52 86072 5116 METLIFE SBC 003049 01/29/2010 101-0000-209.43-00 8,730.33 = 8,730.33 * 8,730.33 J O O PREPARED01/28/2010, 9:08:54 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PAGE 2 PROGRAM: GM346L ACCOUNTING PERIOD 2010/07 CITY OF LA QUINTA, CALIFORNIA REPORT NUMBER 53 BANK 00 WELLS FARGO BANK ------------------------------------------------------------------------------------------------------------------------------------ CHECK VENDOR VENDOR VOUCHER P.O. DATE REMITTANCE AMOUNT CHECK NO ------------------------------------------------------------------------------------------------------------------------------------ NO NAME NO NO ACCOUNT (NET OF DISC/RETAIN) TOTAL 86073 100 MOULIN, DONALD 003052 01/29/2010 101-4001-415.10-10 75.00 75.00 ■ 75.00 86074 3704 PARK, DAVID ALAN 003052 01/29/2010 101-4001-415.10-10 75.00 75.00 ■ 75.00 86075 2411 RASSI, RANDY 003052 01/29/2010 101-4001-415.10-10 75.00 75.00 a 75.00 86076 3708 ROSS, TED 003052 01/29/2010 101-4001-415.10-10 75.00 75.00 * 75.00 86077 150 SPARKLETTS 003030 01/29/2010 101-7003-431.56-52 136.80 003053 01/29/2010 101-5054-421.41-16 105.88 242.68 > 242.68 86078 909 STANDARD INSURANCE COMPAN 003054 01/29/2010 101-0000-209.47-00 809.25 003054 01/29/2010 101-0000-209.55-00 6,483.15 7,292.40 * 7,292.40 86079 53 SUNLINE TRANSIT AGENCY 003049 01/29/2010 501-0000-511.43-34 611.57 611.57 611.57 86080 56 TIME WARNER CABLE 003054 01/29/2010 502-0000-512.30-03 703.10 703.10 > 703.10 86081 4621 TOWER ENERGY GROUP 003046 01/29/2010 501-0000-511.43-34 2,550.72 2,550.72 * 2,550.72 86082 2425 VALENZUELA, DANIEL 003046 01/29/2010 101-1004-413.53-05 378.04 378.04 * 378.04 86083 2290 VERIZON CALIFORNIA 003027 01/29/2010 101-3006-451.41-22 151.90 003028 01/29/2010 101-7004-431.41-04 36.83 003053 01/29/2010 101-5054-421.41-22 331.22 519.95 > 519.95 86084 2157 VERIZON ON LINE 003029 01/29/2010 101-4002-415.41-22 79.95 79.95 * 79.95 86085 2259 VERIZON WIRELESS 003044 01/29/2010 101-1001-411.41-25 30.98 003045 01/29/2010 101-4002-415.41-25 1,724.22 1,755.20 ■ 1,755.20 86086 1742 VISION SERVICE PLAN - (CA 003051 01/29/2010 101-0000-209.45-00 1,705.90 1,705.90 x 1,705.90 BANK/CHECK TOTAL 459,062.42 459,062.42 0 ALL BANKS/CHECKS TOTAL 459,062.42 459,062.42 r PREPARED 01/28/2010, 8:56:01 EXPENDITURE APPROVAL LIST PAGE 1 PROGRAM: GM339L AS OF: 01/29/2010 CHECK DATE: 01/29/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEO# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------------------------------------------------------------------------------------------ NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0003210 00 BURRTEC WASTE & RECYCLING SVCS 44-LO 461168 003048 00 01/29/2010 401-1766-551.45-01 CORP YD PROJECT 701.32 44-LO 461168 003047 00 01/29/2010 401-1791-551.45-01 ST#32 PROJECT 1,404.74 VENDOR TOTAL * 2,106.06 0005250 00 CALIFORNIA DEPARTMENT OF FISH&GAME 160020100005R6 003050 00 01/29/2010 401-1762-551.35-07 PERMIT-ADAMS BRIDGE 482.75 VENDOR TOTAL * 482.75 0004115 00 CHECKMATE TELEPHONE EXCHANGE 4631 003049 00 01/29/2010 101-7006-431.56-02 PM10 PAGER 112.88 VENDOR TOTAL * 112.88 0000156 00 COACHELLA VALLEY UNIFIED 2009-10 003031 00 01/29/2010 301-9001-473.82-61 PASS THRU PYMT 404,812.75 VENDOR TOTAL * 404,812.75 0000268 00 COACHELLA VALLEY WATER DIST VARIOUS 003042 00 01/29/2010 101-3002-451.41-16 WATER SVC 214.17 VARIOUS 003036 00 01/29/2010 101-3005-451.40-01 WATER SVC 679.80 VARIOUS 003037 00 01/29/2010 101-3005-451.40-02 WATER SVC 661.22 VARIOUS 003038 00 01/29/2010 101-3005-451.40-12 WATER SVC 1,777.25 VARIOUS- 003040 00 01/29/2010 101-3005-451.40-04 WATER SVC 472.80 VARIOUS 003041 00 01/29/2010 101-3005-451.40-14 WATER SVC 560.72 VARIOUS 003043 00 01/29/2010 101-5008-419.41-16 WATER SVC 111.59 10152 003033 00 01/29/2010 101-7004-431.41-19 WATER SVC 545.32 VARIOUS 003039 00 01/29/2010 101-7004-431.41-19 WATER SVC 7,682.71 1929063293 003034 00 01/29/2010 405-9001-702.32-15 WATER SVC 125.00 10715490 003035 00 01/29/2010 405-9001-702.32-15 WATER SVC 219.10 VENDOR TOTAL * 13,049.68 0005140 00 DESERT CLASSIC CONCOURS D'ELEGANCE 1 003051 00 01/29/2010 101-1003-413.55-07 PROF SVC AGMT 10,000.00 VENDOR TOTAL * 10,000.00 0004236 00 DORIA, NANCY JULY-DEC 003052 00 01/29/2010 101-1004-413.10-10 PS AIRPORT MTG 300.00 VENDOR TOTAL * 300.00 0000502 00 FESTIVAL OF ARTS 2010234999 003052 00 01/29/2010 101-3003-451.56-02 EXCURSION TICKETS 830.00 VENDOR TOTAL * 830.00 0000136 00 GAS COMPANY, THE 2692565001 003054 00 01/29/2010 101-5008-419.41-13 GAS -PUBLIC BLDG 1,576.64 VENDOR TOTAL * 1,576.64 0005372 00 HIGHLAND, DENNIS s REBATE 003052 00 01/29/2010 221-0000-463.33-30 LNDSCP WATER PRJ 500.00 VENDOR TOTAL * 500.00 0000269 00 IMPERIAL IRRIGATION DIST 0 N W PREPARED O1/28/2010, 8:56:01 EXPENDITURE APPROVAL LIST PAGE 2 PROGRAM: GM339L AS OF: 01/29/2010 CHECK DATE: 01/29/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------------------------------------------------------------------------------------------ NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0000269 00 IMPERIAL IRRIGATION DIST 50315940 003032 00 01/29/2010 101-5055-422.41-01 ELECTRIC - ST#70 390.30 0004077 00 MALDONADO, DENISE REIMB 003046 00 01/29/2010 0005116 00 METLIFE SBC KM057502920001 003049 00 01/29/2010 0000100 JAN'10 0003704 JAN'10 0002411 JAN'10 0003708 JAN'10 00 MOULIN, DONALD 003052 00 01/29/2010 00 PARK, DAVID ALAN 003052 00 01/29/2010 00 RASSI, RANDY 003052 00 01/29/2010 00 ROSS, TED 003052 00 01/29/2010 0000150 00 SPARKLETTS 4280957 003053 00 01/29/2010 4282032 003030 00 01/29/2010 0000909 00 STANDARD INSURANCE COMPANY 6430680001 003054 00 01/29/2010 6430680001 003054 00 01/29/2010 0000053 41952 0000056 0178583 0004621 9729262IN a `_'0002425 Q F-' 00 SUNLINE TRANSIT AGENCY 003049 00 01/29/2010 00 TIME WARNER CABLE 003054 00 01/29/2010 00 TOWER ENERGY GROUP 003046 00 01/29/2010 00 VALENZUELA, DANIEL VENDOR TOTAL x 390.30 101-5054-421.56-02 OFFICE SUPPLIES 31.52 VENDOR TOTAL * 31.52 101-0000-209.43-00 FEB-DENTAL INSUR 8,730.33 VENDOR TOTAL * 8,730.33 101-4001-415.10-10 INVESTMENT ADV MTG 75.00 VENDOR TOTAL * 75.00 101-4001-415.10-10 INVESTMENT ADV MTG 75.00 VENDOR TOTAL x 75.00 101-4001-415.10-10 INVESTMENT ADV MTG 75.00 VENDOR TOTAL * 75.00 101-4001-415.10-10 INVESTMENT ADV MTG 75.00 VENDOR TOTAL x 75.00 101-5054-421.41-16 WATER 105.88 101-7003-431.56-52 WATER -YARD 136.80 VENDOR TOTAL ■ 242.68 101-0000-209.47-00 FEB-LIFE INSUR 809.25 101-0000-209.55-00 FEB-STD/LTD INSUR 6,483.15 VENDOR TOTAL * 7,292.40 501-0000-511.43-34 DEC-CMPRSS NATL GAS 611.57 VENDOR TOTAL * 611.57 502-0000-512.30-03 INTERNET ACCESS 703.10 VENDOR TOTAL * 703.10 501-0000-511.43-34 FUEL 1/1-16/10 2,550.72 VENDOR TOTAL * 2,550.72 PREPARED 01/28/2010, 8:56:01 EXPENDITURE APPROVAL LIST PAGE 3 PROGRAM: GM339L AS OF: 01/29/2010 CHECK DATE: 01/29/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------------------------------------------------------------------------------------------ NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0002425 00 VALENZUELA, DANIEL VALENZUELA 003046 00 01/29/2010 101-1004-413.53-05 TUITION REIMBURSEMENT 378.04 VENDOR TOTAL * 378.04 0002290 00 VERIZON CALIFORNIA 771-0105 003027 00 01/29/2010 101-3006-451.41-22 ELEVATOR PH@MUSEUM 151.90 777-7376 003053 00 01/29/2010 101-5054-421.41-22 COMM'D CTR 1/16-2/15 331.22 771-9713 003028 00 01/29/2010 101-7004-431.41-04 HWY111/WASH 1/7-2/6 36.83 VENDOR TOTAL ■ 519.95 0002157 00 VERIZON ON LINE 61929841 003029 00 01/29/2010 101-4002-415.41-22 DSL@LQ PARK 79.95 VENDOR TOTAL ■ 79.95 0002259 00 VERIZON WIRELESS 8333836041 003044 00 01/29/2010 101-1001-411.41-25 MOBILE PH 12/14-1/13 30.98 8333836041 003045 00 01/29/2010 101-4002-415.41-25 MOBILE PH 12/14-1/13 1,724.22 VENDOR TOTAL ■ 1,755.20 0001742 00 VISION SERVICE PLAN - (CA) 1019440001 003051 00 01/29/2010 101-0000-209.45-00 FEB-VISION SVC PLN 1,705.90 VENDOR TOTAL * 1,705.90 TOTAL EXPENDITURES 459,062.42 GRAND TOTAL*■ 459,062.42 F-O Gli PREPARED02/04/2010, 8:44:24 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PAGE 1 PROGRAM: GM346L ACCOUNTING PERIOD 2010/08 CITY OF LA QUINTA, CALIFORNIA REPORT NUMBER 54 BANK 00 WELLS FARGO BANK ------------------------------------------------------------------------------------------------------------------------------------ CHECK VENDOR VENDOR VOUCHER P.O. DATE REMITTANCE AMOUNT CHECK NO ------------------------------------------------------------------------------------------------------------------------------------ NO NAME NO NO ACCOUNT (NET OF DISC/RETAIN) TOTAL 86087 1571 ALDERSON, ED 003124 02/05/2010 101-6001-463.10-10 200.00 200.00 200.00 86088 2180 AMERICAN RED CROSS 003127 02/05/2010 101-5056-425.51-01 256.00 256.00 256.00 86089 2606 ANGELS BASEBALL LP 003127 02/05/2010 101-3003-451.56-02 620.00 620.00 ■ 620.00 86090 2807 BARROWS, KATIE 003122 02/05/2010 101-6001-463.10-10 200.00 200.00 200.00 86091 4089 BEST BUY 003127 02/05/2010 101-0000-135.00-00 1,320.95 1,320.95 * 1,320.95 86092 133 CALPERS LONG-TERM CARE PR PR0205 02/05/2010 101-0000-209.49-00 86.88 86.88 * 86.88 86093 5374 CAMBELL, HOLLI 003106 02/05/2010 101-3009-342.60-00 60.00 003107 02/05/2010 101-0000-228.30-00 50.00 110.00 * 110.00 86094 4115 CHECKMATE TELEPHONE EXCHA 003115 02/05/2010 101-7006-431.56-02 118.33 118.33 118.33 86095 4617 DSFE/SENIOR INSPIRATION A 003127 02/05/2010 101-3002-451.34-04 2,500.00 2,500.00 2,500.00 86096 940 FUELMAN 003127 02/05/2010 501-0000-511.43-34 935.20 935.20 935.20 86097 367 GENOVESE, THOMAS P 003127 02/05/2010 101-1002-413.51-01 36.89 003127 02/05/2010 101-1002-413.51-01 24.07 60.96 * 60.96 86098 269 IMPERIAL IRRIGATION DIST 003108 02/05/2010 101-7004-431.41-07 65.82 003109 02/05/2010 101-3005-451.40-56 2,817.69 003110 02/05/2010 101-7004-431.41-04 60.01 003111 02/05/2010 101-7004-431.41-04 21.35 003112 02/05/2010 101-7004-431.41-04 1,899.11 003113 02/05/2010 101-7004-431.41-07 917.45 003114 02/05/2010 101-7004-431.41-09 13,171.81 18,953.24 a 18,953.24 86099 77 JONASSON, TIM 003127 02/05/2010 101-7001-431.51-01 58.35 58.35 ■ 58.35 3 86100 315 LA QUINTA CHAMBER OF COMM 003128 02/05/2010 101-1001-411.51-01 100.00 003129 02/05/2010 101-1002-413.51-01 75.00 003130 02/05/2010 101-1003-413.51-01 75.00 0 F-° a) PREPARED02/04/2010, 8:44:24 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PAGE 2 PROGRAM: GM346L ACCOUNTING PERIOD 2010/08 CITY OF LA QUINTA, CALIFORNIA REPORT NUMBER 54 BANK 00 WELLS FARGO BANK ------------------------------------------------------------------------------------------------------------------------------------ CHECK VENDOR VENDOR VOUCHER P.O. DATE REMITTANCE AMOUNT CHECK NO ------------------------------------------------------------------------------------------------------------------------------------ NO NAME NO NO ACCOUNT (NET OF DISC/RETAIN) TOTAL 86100 315 LA QUINTA CHAMBER OF COMM 003131 02/05/2010 101-1004-413,51-01 50.00 003132 02/05/2010 101-2001-411.51-01 25.00 003133 02/05/2010 101-3001-451.51-01 25.00 003134 02/05/2010 101-4001-415.51-01 25.00 093135 02/05/2010 101-5001-424.51-01 25.00 003136 02/05/2010 101-6001-463.51-01 25.00 003137 02/05/2010 101-7001-431.51-01 25.00 450.00 * 450.00 86101 134 LA QUINTA CITY EMPLOYEES PR0205 02/05/2010 101-0000-209.80-00 162.50 162.50 * 162.50 86102 182 LEAGUE OF CALIFORNIA CITI 003127 02/05/2010 101-6001-463.51-01 2,040.00 2,040.00 * 2,040.00 86103 5289 MEDRANO, EFRAIN LANDSCAPI 003127 02/05/2010 101-5004-424.42-40 1,485.00 1,485.00 * 1,485.00 86104 443 PUENTE, MARIA 003118 02/05/2010 101-6001-463.10-10 75.00 75.00 * 75.00 86105 95 QUILL, PAUL 003123 02/05/2010 101-6001-463.10-10 200.00 200.00 * 200.00 86106 3755 REDMON, PEGGY ANNETTE 003119 02/05/2010 101-6001-463.10-10 75.00 75.00 * 75.00 86107 2605 SAN DIEGO PADRES 003127 02/05/2010 101-3003-451.56-02 1,175.00 1,175.00 * 1,175.00 86108 445 SHARP, ARCHIE 003117 02/05/2010 101-6001-463.10-10 75.00 75.00 * 75.00 86109 150 SPARKLETTS 003126 02/05/2010 101-7001-431.56-02 90.03 90.03 * 90.03 86110 56 TIME WARNER CABLE 003127 02/05/2010 502-0000-512.30-03 8,42 8.42 * 8.42 86111 63 UNITED WAY OF THE DESERT PR0205 02/05/2010 101-0000-209.81-00 166.00 166.00 * 166.00 86112 1646 WEBER, MARK D. 003125 02/05/2010 101-6001-463.10-10 200.00 200.00 * 200.00 86113 124 WILBUR, ALLAN 003116 02/05/2010 101-6001-463.10-10 75.00 75.00 * 75.00 06114 3932 WILKINSON, ROBERT WALTER 003121 02/05/2010 101-6001-463.10-10 200.00 200.00 * 200.00 PREPARED02104/2010, 8:44:24 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PAGE 3 PROGRAM: GM346L ACCOUNTING PERIOD 2010/08 CITY OF LA QUINTA, CALIFORNIA REPORT NUMBER 54 BANK 00 WELLS FARGO BANK ------------------------------------------------------------------------------------------------------------------------------------ CHECK VENDOR VENDOR VOUCHER P.O. DATE REMITTANCE AMOUNT CHECK NO ------------------------------------------------------------------------------------------------------------------------------------ NO NAME NO NO ACCOUNT (NET OF DISC/RETAIN) TOTAL 86115 444 WRIGHT, ROBERT 003120 02/05/2010 101-6001-463.10-10 75.00 75.00 75.00 BANK/CHECK TOTAL 31,971.86 31,971.86 ALL BANKS/CHECKS TOTAL 31,971.86 31,971.86 PREPARED 02/04/2010, 8:24:20 EXPENDITURE APPROVAL LIST PAGE 1 PROGRAM: GM339L AS OF: 02/05/2010 CHECK DATE: 02/05/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SE0# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------------------------------------------------------------------------------------------ NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0001571 00 ALDERSON, ED JAN'10 003124 00 02/05/2010 101-6001-463.10-10 PLANNING COMM MTG 200.00 VENDOR TOTAL * 0002180 00 AMERICAN RED CROSS CERT PRG 003127 00 02/05/2010 101-5056-425.51-01 32 CERTIFICATES VENDOR TOTAL * 0002606 00 ANGELS BASEBALL LP 10A0925 003127 00 02/05/2010 101-3003-451.56-02 EXCURSION TICKETS VENDOR TOTAL * 0002807 00 BARROWS, KATIE JAN'10 003122 00 02/05/2010 101-6001-463.10-10 PLANNING COMM MTG VENDOR TOTAL * 0004089 00 BEST BUY GUNTERSON 003127 00 02/05/2010 101-0000-135.00-00 COMPUTER LOAN PRG VENDOR TOTAL * 0000133 00 CALPERS LONG-TERM CARE PROGRAM 20100205 - PR0205 00 02/05/2010 101-0000-209.49-09 PAYROLL SUMMARY VENDOR TOTAL * 0005374 00 CAMBELL, HOLLI 42755 003107 00 02/05/2010 101-0000-228.30-00 REFUND 42755 003106 00 02/05/2010 101-3000-342.60-00 REFUND 0004115 00 100102190101 0004617 00 42310 0000940 Be NP23277218 0000367 00 REIMB REIMB 0000269 00 50076355 50481972 50et64779 i 0 N cc VENDOR TOTAL * CHECKMATE TELEPHONE EXCHANGE 003115 00 02/05/2010 101-7006-431.56-02 PM10 PAGER VENDOR TOTAL * DSFE/SENIOR INSPIRATION AWARDS 003127 00 02/05/2010 101-3002-451.34-04 SR INSPIRATION AWARDS VENDOR TOTAL * FUELMAN 003127 00 02/05/2010 501-0000-511.43-34 JAN-FUEL VENDOR TOTAL * GENOVESE, THOMAS P 003127 00 02/05/2010 101-1002-413.51-01 LUNCHEON-F SPEVACEK 003127 00 02/05/2010 101-1002-413.51-01 LUNCHEON-HARTUNG VENDOR TOTAL * IMPERIAL IRRIGATION DIST 003109 00 02/05/2010 101-3005-451.40-56 ELECTRIC SVC 003108 00 02/05/2010 101-7004-431.41-07 ELECTRIC SVC 003110 00 02/05/2010 101-7004-431.41-04 ELECTRIC SVC 200.00 256.00 256.00 620.00 620.00 200.00 200.00 1,320.95 1,320.95 86.88 86.88 50.00 60.00 110.00 118.33 118.33 2,500.00 2,500.00 935.20 935.20 36.89 24.07 60.96 2,817.69 65.82 60.01 PREPARED 02/04/2010, 8:24:20 EXPENDITURE APPROVAL LIST PAGE 2 PROGRAM: GM339L AS OF: 02/05/2010 CHECK DATE: 02/05/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------------------------------------------------------------------------------------------ NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0000269 00 IMPERIAL IRRIGATION DIST 50464801 003111 00 02/05/2010 101-7004-431.41-04 ELECTRIC SVC 21.35 VARIOUS 003112 00 02/05/2010 101-7004-431.41-04 ELECTRIC SVC 11899.11 VARIOUS 003113 00 02/05/2010 101-7004-431.41-07 ELECTRIC SVC 917.45 VARIOUS 003114 00 02/05/2010 101-7004-431.41-09 ELECTRIC SVC 13,171.81 VENDOR TOTAL * 18,953.24 0000077 00 JONASSON, TIM REIMB 003127 00 02/05/2010 101-7001-431.51-01 LUCHEON-ST FRANCIS 58.35 VENDOR TOTAL * 58.35 0000315 00 LA QUINTA CHAMBER OF COMMERCE 20410 003128 00 02/05/2010 101-1001-411.51-01 MAYOR'S LUNCHEON 100.00 20410 003129 00 02/05/2010 101-1002-413.51-01 MAYOR'S LUNCHEON 75.00 20410 003130 00 02/05/2010 101-1003-413.51-01 MAYOR'S LUNCHEON 75.00 20410 003131 00 02/05/2010 101-1004-413.51-01 MAYOR'S LUNCHEON 50.00 20410 003132 00 02/05/2010 101-2001-411.51-01 MAYOR'S LUNCHEON 25.00 20410 003133 00 02/05/2010 101-3001-451.51-01 MAYOR'S LUNCHEON 25.00 20410 003134 00 02/05/2010 101-4001-415.51-01 MAYOR'S LUNCHEON 25.00 20410 003135 00 02/05/2010 101-5001-424.51-01 MAYOR'S LUNCHEON 25.00 20410 003136 00 02/05/2010 101-6001-463.51-01 MAYOR'S LUNCHEON 25.00 20410 003137 00 02/05/2010 101-7001-431.51-01 MAYOR'S LUNCHEON 25.00 VENDOR TOTAL * 450.00 0000134 00 LA QUINTA CITY EMPLOYEES ASSOC 20100205 PR0205 00 02/05/2010 101-0000-209.80-00 PAYROLL SUMMARY 162.50 VENDOR TOTAL * 162.50 0000182 00 LEAGUE OF CALIFORNIA CITIES EXP03/24-3/26 003127 00 02/05/2010 101-6001-463.51-01 '10PLANNERS INSTITUTE 2,040.00 VENDOR TOTAL * 2,040.00 0005289 00 MEDRANO, EFRAIN LANDSCAPING SVC 232493 003127 00 02/05/2010 101-5004-424.42-40 CC GRANT PRG 54140 CORTEZ 1,485.00 VENDOR TOTAL * 1,485.00 0000443 00 PUENTE, MARIA JAN'10 003118 00 02/05/2010 101-6001-463.10-10 HISTORICAL COMM MTG 75.00 VENDOR TOTAL * 75.00 0000095 00 QUILL, PAUL JAN'10 003123 00 02/05/2010 101-6001-463.10-10 PLANNING COMM MTG 200.00 VENDOR TOTAL * 200.00 0003755 00 REDMON, PEGGY ANNETTE JAN'10 003119 00 02/05/2010 101-6001-463.10-10 HISTORICAL COMM MTG 75.00 VENDOR TOTAL * 75.00 80002605 00 SAN DIEGO PADRES 1240012 003127 00 02/05/2010 101-3003-451.56-02 EXCURSION TICKETS 1,175.00 O N O PREPARED 02/04/2010, 8:24:20 EXPENDITURE APPROVAL LIST PAGE 3 PROGRAM: GM339L AS OF: 02/05/2010 CHECK DATE: 02/05/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0002605 00 SAN DIEGO PADRES VENDOR TOTAL s 1,175.00 0000445 00 SHARP, ARCHIE JAN'10 003117 00 02/05/2010 101-6001-463.10-10 HISTORICAL COMM MTG 75.00 VENDOR TOTAL * 75.00 0000150 00 SPARKLETTS 4281072 003126 00 92/05/2010 101-7001-431.56-02 WATER-PW 90.03 VENDOR TOTAL * 90.03 0000056 00 TIME WARNER CABLE 277799 003127 00 02/05/2010 502-0000-512.30-03 CABLE 1/20-2/19 8.42 VENDOR TOTAL • 8.42 0000063 00 UNITED WAY OF THE DESERT 20100205 PR0205 00 02/05/2010 101-0000-209.81-00 PAYROLL SUMMARY 166.00 VENDOR TOTAL ■ 166.00 0001646 00 WEBER, MARK D. JAN'10 003125 00 02/05/2010 101-6001-463.10-10 PLANNING COMM MTG 200.00 VENDOR TOTAL x 200.00 0000124 00 WILBUR, ALLAN JAN'10 003116 00 02/05/2010 101-6001-463.10-10 HISTORICAL COMM MTG 75.00 VENDOR TOTAL * 75.00 0003932 00 WILKINSON, ROBERT WALTER JAN'10 003121 00 02/05/2010 101-6001-463,10-10 PLANNING COMM MTG 200.00 VENDOR TOTAL * 200.00 0000444 00 WRIGHT, ROBERT JAN'10 003120 00 02/05/2010 101-6001-463.10-10 HISTORICAL COMM MTG 75.00 VENDOR TOTAL • 75.00 TOTAL EXPENDITURES 31,971.86 GRAND TOTAL +»> 0 N 31,971.86 PREPARED02/09/2010, 15:08:17 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PAGE 1 PROGRAM: GM346L ACCOUNTING PERIOD 2010/08 CITY OF LA QUINTA, CALIFORNIA REPORT NUMBER 55 BANK 00 WELLS FARGO BANK ------------------------------------------------------------------------------------------------------------------------------------ CHECK VENDOR VENDOR VOUCHER P.O. DATE REMITTANCE AMOUNT CHECK NO ------------------------------------------------------------------------------------------------------------------------------------ NO NAME NO NO ACCOUNT (NET OF DISC/RETAIN) TOTAL 86116 2 ACE HARDWARE 003060 02/09/2010 101-7003-431.56-52 354.73 354.73 354.73 86117 4992 ADVANCED INC 003145 02/09/2010 101-5008-419.42-15 4,550.00 003146 02/09/2010 101-5054-421.42-15 850.00 003147 02/09/2010 101-7003-431.42-15 500.00 003148 02/09/2010 101-3002-451.42-15 1,450.00 003149 02/09/2010 101-3005-451.42-15 1,450.00 003150 02/09/2010 101-3004-451.42-15 1,825.00 003151 02/09/2010 101-3006-451.42-15 11100.00 11,725.00 11,725.00 86118 5170 ALSCO INC 003088 02/09/2010 101-7003-431.44-07 100.00 003089 02/09/2010 101-7004-431.44-07 8.23 003170 02/09/2010 101-7003-431.44-07 100.00 003171 02/09/2010 101-7004-431.44-07 8.23 216.46 216.46 86119 1257 ALTEC 003188 02/09/2010 101-4001-415.53-01 240.58 003189 02/09/2010 101-4001-415.53-01 245.23 003190 02/09/2010 101-4001-415.53-01 195.23 681.04 * 681.04 86120 5016 ALVAREZ, MARIA ISABEL 003154 02/09/2010 101-3002-451.33-43 91.70 91.70 * 91.70 86121 296 AMERICAN FORENSIC NURSES 003139 02/09/2010 101-5054-421.36-31 785.00 785.00 • 785.00 86122 569 AMERICAN PLANNING ASSOCIA 003181 02/09/2010 101-6002-463.53-03 255.00 003182 02/09/2010 101-6001-463.53-03 275.00 530.00 * 530.00 86123 5355 AMERICAN REPROGRAPHICS CO 003060 02/09/2010 401-1793-551.45-01 140.59 003060 02/09/2010 401-1789-551.45-01 11.75 003060 02/09/2010 401-1789-551.45-01 52.98 003060 02/09/2010 401-1789-551.45-01 172.13 377.45 x 377.45 86124 16 AMERIPRIDE UNIFORM SERVIC 003144 02/09/2010 101-3002-451.42-15 124.02 003144 02/09/2010 101-3002-451.42-15 79.00 003144 02/09/2010 101-3002-451.42-15 79.00 282.02 ■ 282.02 86125 300 BIO-TOX LABORATORIES 003140 02/09/2010 101-5054-421.36-31 517.00 003141 02/09/2010 101-5054-421.36-31 275.29 792.29 + 792.29 i6126 3274 BODDEN, RENATE 003154 02/09/2010 101-3002-451.33-43 98.00 • 98.00 r 98.00 O N N PREPARED02/09/2010, 15:08:17 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PAGE 2 PROGRAM: GM346L ACCOUNTING PERIOD 2010/08 CITY OF LA DUINTA, CALIFORNIA REPORT NUMBER 55 BANK 00 WELLS FARGO BANK ------------------------------------------------------------------------------------------------------------------------------------ CHECK VENDOR VENDOR VOUCHER P.O. DATE REMITTANCE AMOUNT CHECK NO ------------------------------------------------------------------------------------------------------------------------------------ NO NAME NO NO ACCOUNT (NET OF DISC/RETAIN) TOTAL 86127 5381 BOWER SECURITY INC 003231 02/09/2010 401-1766-551.45-01 526.97 003232 02/09/2010 401-1791-551.45-01 1,055.53 1,582.50 1,582.50 86128 137 BOYS & GIRLS CLUB OF COAC 003248 02/09/2010 101-3001-451.33-10 10,000.00 10,000.00 ■ 10,000.00 86129 2916 BPS TACTICAL INC 003103 02/09/2010 101-5054-421.56-02 293.63 293.63 293.63 86130 5393 BRINGAS, HENRY 003246 02/09/2010 101-0000-228.30-00 50.00 50.00 * 50.00 86131 449 CALIFORNIA CONTRACTORS SU 003166 02/09/2010 101-7003-431.56-52 184.12 184.12 * 184.12 86132 1013 CALIFORNIA REDEVELOPMENT 003060 02/09/2010 405-9001-702.32-01 10,000.00 10,000.00 * 10,000.00 86133 106 CANON FINANCIAL SERVICES, 003060 02/09/2010 101-4002-415.43-19 3,696.52 3,696.52 * 3,696.52 86134 20 CAPUTO, ROSEMARY HEIM 003154 02/09/2010 101-3002-451.33-43 175.00 175.00 * 175.00 86135 5258 CARMELA COMMUNITY ASSOCIA 003153 02/09/2010 101-3000-342.60-00 150.00 150.90 * 150.00 86136 4650 CARSONITE COMPOSITES 003154 02/09/2010 101-3005-451.56-52 76.12 76.12 * 76.12 86137 2729 CENTURY CROWELL COMMUNITI 003238 02/09/2010 101-6000-322.24-00 11000.00 - 1,000.00 * 11000.00 86138 4115 CHECKMATE TELEPHONE EXCHA 003060 02/09/2010 101-5006-426.51-07 171.23 171.23 * 171.23 86139 2863 COACHELLA VALLEY HOUSING 003247 02/09/2010 101-3001-451.80-01 2,500.00 2,500.00 * 2,500.00 86140 2041 COACHELLA VALLEY SECURITY 003204 02/09/2010 101-1004-413,32-07 15.00 15.00 * 15.00 86141 4573 COMMUNITY HEALTH AGENCY 003206 02/09/2010 101-5006-426.51-07 6,253.15 6,253.15 * 6,253.15 86142 4658 COMPANY, THE 003081 02/09/2010 501-0000-511,43-40 402.00 402.00 * 402.00 486143 3990 COMPUTER CONSULTANTS, INC 003094 02/09/2010 502-0000-512.71-01 3,948.94 PREPARED02/09/2010, 15:08:17 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PAGE 3 PROGRAM: GM346L ACCOUNTING PERIOD 2010/08 CITY OF LA QUINTA, CALIFORNIA REPORT NUMBER 55 BANK 00 WELLS FARGO BANK ------------------------------------------------------------------------------------------------------------------------------------ CHECK VENDOR VENDOR VOUCHER P.O. DATE REMITTANCE AMOUNT CHECK NO ------------------------------------------------------------------------------------------------------------------------------------ NO NAME NO NO ACCOUNT (NET OF DISC/RETAIN) TOTAL 86143 3990 COMPUTER CONSULTANTS, INC 3,948.94 * 3,948.94 86144 5291 COX, MIKE ELECTRIC INC 003091 02/09/2010 401-1791-551.45-01 4,612.50 4,612.50 * 4,612.50 86145 3033 DATA TICKET, INC. 003206 02/09/2010 101-5004-424.31-19 1,072.38 1,072.38 * 1,072.38 86146 112 DEPARTMENT OF JUSTICE 005203 02/09/2010 101-5054-421.36-31 525.00 525.00 * 525.00 86147 594 DESERT CITIES CATERING 003090 02/09/2010 101-3002-451.56-02 1,305.00 1,305.00 * 1,305.00 86148 5140 DESERT CLASSIC CONCOURS D 003155 02/09/2010 101-1003-413.55-07 10,000.00 10,000.00 * 10,000.00 86149 26 DESERT ELECTRIC SUPPLY 003087 02/09/2010 101-7004-431.56-52 5.49 5.49 * 5.49 86150 4779 DMC DESIGN GROUP, INC. 003078 02/09/2010 401-1792-551.35-07 5,714.40 003979 02/09/2010 101-1000-321.00-00 19.00 5,733.40 * 5,733.40 86151 389 DUNHAM, KATHY 003154 02/09/2010 101-3002-451.33-43 214.20 214.20 * 214.20 86152 309 ELMS EQUIPMENT RENTAL INC 003071 02/09/2010 101-7003-431.44-01 560.18 560.18 * 560.18 86153 3312 EMBASSY SUITES 003179 02/09/2010 401-1770-551.80-04 36,329.38 36,329.38 * 36,329.38 86154 31 FIRST CHOICE SERVICES 003103 02/09/2010 101-4002-415.56-27 44.00 003103 02/09/2010 101-4002-415.56-27 149.58 003103 02/09/2010 101-4002-415.56-27 75.44 269.02 * 269.02 86155 3850 FRAME, KAREN 003204 02/09/2010 101-1003-413.51-01 15.00 15.00 * 15.00 86156 4899 FURINO/GREENE CREATIVE IN 003198 02/09/2010 101-1003-413.55-07 4,133.64 003199 02/09/2010 101-1003-413.55-07 10,246.94 003200 02/09/2010 101-1003-413.55-07 1,500.00 003201 02/09/2010 101-1003-413.55-07 4,500.00 003202 02/09/2010 101-1003-413.55-07 170.00 20,550.58 * 20,550.58 86157 3903 GAIL MATERIALS 003060 02/09/2010 601-0000-451.33-96 1,301.46 003060 02/09/2010 601-0000-451.33-96 1,838.62 N PREPARED02/09/2010, 15:08:17 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PAGE 4 PROGRAM: GM346L ACCOUNTING PERIOD 2010/08 CITY OF LA QUINTA, CALIFORNIA REPORT NUMBER 55 BANK 00 WELLS FARGO BANK ------------------------------------------------------------------------------------------------------------------------------------ CHECK VENDOR VENDOR VOUCHER P.O. DATE REMITTANCE AMOUNT CHECK NO ------------------------------------------------------------------------------------------------------------------------------------ NO NAME NO NO ACCOUNT (NET OF DISC/RETAIN) TOTAL 86157 3903 GAIL MATERIALS 003060 02/09/2010 601-0000-451.33-96 1,291.01 003060 02/09/2010 601-0000-451.33-96 1,162.24 5,593.33 * 5,593.33 86158 239 GARZA TURF & POWER EQUIPM 003169 02/09/2010 101-7004-431.56-52 104.18 104.18 * 104.18 86159 5397 GERTZ, MARGARET 003247 02/09/2010 101-3000-342.70-00 19.00 19.00 * 19.00 86160 3233 GKK WORKS 003207 02/09/2010 401-1766-551.45-01 16,927.75 003208 02/09/2010 401-1791-551.45-01 33,906.34 50,834.09 * 50,834.09 86161 2300 GRAINGER 003086 02/09/2010 101-7004-431.56-52 457.95 457.95 * 457.95 86162 1466 HALUM, IMELDA 003153 02/09/2010 101-0000-228,30-00 50.00 50.00 * 50.00 86163 35 HOARD INC, HUGH 003056 02/09/2010 101-3004-451.43-52 675.10 003173 02/09/2010 101-5008-419.43-88 1,236.60 003174 02/09/2010 101-5008-419.43-88 349.94 2,261.64 * 2,261.64 86164 3427 HSBC BUSINESS SOLUTIONS 003193 02/09/2010 101-3002-451.56-02 51.08 51.08 * 51.08 86165 2666 ICMA 003060 02/09/2010 101-1004-413.53-03 1,399.00 1,399.00 * 11399.00 86166 2018 ICSC 003060 02/09/2010 101-1001-411.53-03 50.00 50.00 * 50.00 86167 1388 IMPACT SCIENCES 003163 02/09/2010 101-0000-228.10-00 31,541.25 31,541.25 * 31,541.25 86168 5040 INDEPENDENT ELECTRIC SUPP 003082 02/09/2010 101-7004-431.56-52 138.30- 003083 02/09/2010 101-7004-431.56-52 34.71 003084 02/09/2010 101-7004-431.56-52 10.73 003085 02/09/2010 101-7004-431.56-52 99.92 7.06 * 7.06 86169 4021 INDIO, CITY OF 003205 02/09/2010 101-7006-431.32-10 686.58 686.58 * 686.58 86170 602 INLAND POWER EQUIPMENT CO 003080 02/09/2010 101-7003-431.56-52 7.59 7.59 * 7.59 a L 486171 5403 JACQUES, RUSSELL STUDIOS 003248 02/09/2010 101-1000-321.00-00 5.00 0 PREPARED02/09/2010, 15:08:17 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PAGE 5 PROGRAM: GM346L ACCOUNTING PERIOD 2010/08 CITY OF LA QUINTA, CALIFORNIA REPORT NUMBER 55 BANK 00 WELLS FARGO BANK ------------------------------------------------------------------------------------------------------------------------------------ CHECK VENDOR VENDOR VOUCHER P.O. DATE REMITTANCE AMOUNT CHECK NO ------------------------------------------------------------------------------------------------------------------------------------ NO NAME NO NO ACCOUNT (NET OF DISC/RETAIN) TOTAL 86171 5403 JACQUES, RUSSELL STUDIOS 5.00 * 5.00 86172 79 KINER COMMUNICATIONS 003184 02/09/2010 101-1003-413.55-07 29.00 29.00 * 29.00 86173 39 KRIBBS, BRUCE 003154 02/09/2010 101-3005-451.56-52 542.00 542.00 * 542.00 86174 3498 L & L AUTOMOTIVE 003060 02/09/2010 501-0000-511.43-40 279.88 003206 02/09/2010 501-0000-511.43-40 300.00 003206 02/09/2010 501-0000-511.43-40 83.81 663.69 * 663.69 86175 5400 LA QUINTA MIDDLE SCHOOL 003248 02/09/2010 101-3001-451.80-01 3,500.00 3,500.00 * 31500.00 86176 1121 LA QUINTA VOLUNTEER FIRE 003206 02/09/2010 101-5055-422.36-52 196.00 196.00 * 196.00 86177 394 LANDMARK GEO-ENGINEERS & 003074 02/09/2010 401-1796-551.34-04 219.00 003075 02/09/2010 401-1766-551.34-04 1,212.12 003076 02/09/2010 401-1791-551.34-04 2,427.88 003077 02/09/2010 401-1790-551.34-04 469.00 4,328.00 * 4,328.00 86178 3214 LARSON, MARJEAN 003154 02/09/2010 101-3002-451.33-43 1,025.50 1,025.50 * 1,025.50 86179 2576 LARSON, TUSTIN 003153 02/09/2010 101-0000-228.30-00 100.00 100.00 * 100.00 86180 2182 LASR-INK PALM DESERT 003183 02/09/2010 502-0000-512.56-02 55.46 55.46 * 55.46 86181 217 LESLIE, JANELLE 003154 02/09/2010 101-3002-451.33-43 78.40 78.40 * 78.40 86182 5392 LICK-E-FINGERS BBQ 003243 02/09/2010 101-1000-321.00-00 3.00 3.00 * 3.00 86183 80 LOCK SHOP INC, THE 003060 02/09/2010 101-5055-422.71-01 57.07 003060 02/09/2010 101-7003-431.56-52 16.42 73.49 * 73.49 86184 5382 LONG ELECTRIC INC 003233 02/09/2010 401-1766-551.45-01 69.73 003234 02/09/2010 401-1791-551.45-01 139.68 209.41 * 209.41 86185 37 LOWE'S HOME IMPROVEMENT W 003248 02/09/2010 101-5055-422.43-61 9.29 003248 02/09/2010 101-7006-431.56-02 10.83 O IV PREPARED02/09/2010, 15:08:17 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PAGE 6 PROGRAM: GM346L ACCOUNTING PERIOD 2010/08 CITY OF LA QUINTA, CALIFORNIA REPORT NUMBER 55 BANK 00 WELLS FARGO BANK ------------------------------------------------------------------------------------------------------------------------------------ CHECK VENDOR VENDOR VOUCHER P.O. DATE REMITTANCE AMOUNT CHECK NO ------------------------------------------------------------------------------------------------------------------------------------ NO NAME NO NO ACCOUNT (NET OF DISC/RETAIN) TOTAL 86185 37 LOWE'S HOME IMPROVEMENT W 003248 02/09/2010 101-5008-419.43-88 15.16 003248 02/09/2010 101-5008-419.43-88 27.54 003248 02/09/2010 101-5008-419.43-88 27.54- 003248 02/09/2010 101-5008-419.56-02 12.88 003248 02/09/2010 101-5055-422.43-61 3.78 003248 02/09/2010 101-5056-425.56-31 80.88 003248 02/09/2010 101-5008-419.43-88 2.15 134.97 * 134.97 86186 5384 LOZANO CASEWORKS INC 003236 02/09/2010 401-1791-551.45-01 8,728.20 8,728.20 * 8,728.20 86187 222 MOYA, RICARDO 003094 02/09/2010 101-5004-424.42-07 11500.00 1,500.00 a 1,500.00 86188 2103 NSA CONSULTING INC 003060 02/09/2010 401-1799-551.35-07 10,614.25 003060 02/09/2010 401-1813-551.34-04 11190.00 11,804.25 11,804.25 86189 250 NAI CONSULTING INC 003213 02/09/2010 401-1765-551.32-10 125.00 003214 02/09/2010 401-1762-551.35-07 1,250.00 003215 02/09/2010 101-7006-431.32-09 50.00 003216 02/09/2010 401-1789-551.35-97 1,187.50 003217 02/09/2010 401-1792-551.32-10 425.00 003218 02/09/2010 401-1793-551.32-10 625.00 003219 02/09/2010 401-1820-551.34-04 1,825.00 003220 02/09/2010 401-1805-551.35-07 500.00 003221 02/09/2010 401-1806-551.32-10 725.00 003222 02/09/2010 401-1812-551.32-10 25.00 003223 02/09/2010 101-7001-431.32-07 9,775.00 16,512.50 * 16,512.50 86190 5388 NATIONAL NOTARY ASSOCIATI 003239 02/09/2010 101-2001-411.53-03 59.00 59.00 * 59.00 86191 5398 NEWPORT TRAFFIC STUDIES 003247 02/09/2010 101-7006-431.32-09 900.00 900.00 x 900.00 86192 1065 NIETO, RUBEN 003060 02/09/2010 501-0000-511.43-43 656.00 656.00 m 656.00 86193 5387 OESTMANN, IRMA 003244 02/09/2010 101-3000-342.70-00 55.00 55.00 * 55.00 86194 41 OFFICE DEPOT 003060 02/09/2010 101-2001-411.56-01 15.26 003060 02/09/2010 101-1001-411.56-02 18.42 003062 02/09/2010 101-5001-424.53-01 60.97 s 003063 02/09/2010 101-4002-415.56-07 779.73 ? 003064 02/09/2010 101-2001-411.56-01 48.84 003065 02/09/2010 502-0000-512.56-22 25.16 O PREPARED02/09/2010, 15:08:17 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PAGE 7 PROGRAM: GM346L ACCOUNTING PERIOD 2010/08 CITY OF LA QUINTA, CALIFORNIA REPORT NUMBER 55 BANK 00 WELLS FARGO BANK ------------------------------------------------------------------------------------------------------------------------------------ CHECK VENDOR VENDOR VOUCHER P.O. DATE REMITTANCE AMOUNT CHECK NO ------------------------------------------------------------------------------------------------------------------------------------ NO NAME NO NO ACCOUNT (NET OF DISC/RETAIN) TOTAL 86194 41 OFFICE DEPOT 948.38 * 948.38 86195 5389 OLD TOWN ARTISAN STUDIO I 003240 02/09/2010 101-6000-322.36-00 100.00 100.00 * 100.00 86196 5402 OLD TOWN ARTISIAN STUDIO 003248 02/09/2010 101-3001-451.80-01 5,000.00 5,000.00 * 51000.09 86197 2064 OMEGA LAKE SERVICES 003153 02/09/2010 101-7004-431.34-04 369.00 003153 02/09/2010 405-9001-702.32-15 506.99 003153 02/09/2010 101-3005-451.32-30 225.00 1,100.99 * 11100.99 86198 130 ON-TRAC 003191 02/09/2010 101-4002-415.51-31 108.46 108.46 * 108.46 86199 5377 ORTEGA-PLOTT, ILIANA 003227 02/09/2010 101-6000-322.36-00 100.00 100.00 * 100.00 86200 187 OVERLAND PACIFIC & CUTLER 003094 02/09/2010 401-1818-551.35-07 1,776.25 1,776.25 * 1,776.25 86201 5394 PANDO, ELAINE 003247 02/09/2010 101-0000-228.30-00 50.00 50.00 * 50.00 86202 5051 PARSAM CONSTRUCTION INC 003094 02/09/2010 401-1763-551.45-01 71,249.33 71,249.33 * 71,249.33 86203 519 PET PICKUPS 003167 02/09/2010 101-3005-451.56-52 400.00 003168 02/09/2010 101-7004-431.56-52 416.44 816.44 * 816.44 86204 840 PLATAMONE, CHRISTOPHER 003204 02/09/2010 101-3003-451.33-43 136.50 136.50 * 136.50 86205 5127 PLUG & PAY TECHNOLOGIES I 003152 02/09/2010 101-3003-451.33-45 20.00 20.00 * 20.00 86206 1938 PYLE, ROBERT NOBLE 003154 02/09/2010 101-3002-451.33-43 568.40 568.40 * 568.40 86207 4280 QUILTING FOR GOOD TIMES 003247 02/09/2010 101-3001-451.80-01 2,000.00 2,000.00 * 2,000.00 86208 5401 RED HOT BALLROOM INC 003248 02/09/2010 101-3001-451.80-01 2,000.00 2,000.00 * 2,000.00 86209 4293 REPUBLIC INTELLIGENT TRAN 003205 02/09/2010 101-7006-431.56-02 11,094.19 003205 02/09/2010 101-7006-431.32-20 4,121.63 $ 15,215.82 * 15,215.82 PREPARED02/09/2010, 15:08:17 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PAGE 8 PROGRAM: GM346L ACCOUNTING PERIOD 2010/08 CITY OF LA QUINTA, CALIFORNIA REPORT NUMBER 55 BANK 00 WELLS FARGO BANK ------------------------------------------------------------------------------------------------------------------------------------ CHECK VENDOR VENDOR VOUCHER P.O. DATE REMITTANCE AMOUNT CHECK NO ------------------------------------------------------------------------------------------------------------------------------------ NO NAME NO NO ACCOUNT (NET OF DISC/RETAIN) TOTAL 86210 5395 REYNA, JASMIN 003247 02/09/2010 101-0000-228.30-00 500.00 500.00 * 500.00 86211 82 RIVERSIDE CNTY AUDITOR -CO 003060 02/09/2010 101-5004-424.31-19 4,971.50 4,971.50 * 4,971.50 86212 5378 RIVERSIDE COUNTY DIVISION 003228 02/09/2010 101-1002-413.53-03 100.00 100.00 * 100.00 86213 846 RIVERSIDE COUNTY RECORDER 003060 02/09/2010 101-5004-424.34-04 65.00 65.00 * 65.00 86214 4837 RIVERSIDE COUNTY RECORDER 003060 02/09/2010 101-5004-424.34-04 91.00 91.00 * 91.00 86215 4583 RIVERSIDE COUNTY SHERIFF 003142 02/09/2010 101-5054-421.36-28 8,848.21 003143 02/09/2010 101-5054-421.36-28 3,314.08 12,162.29 * 12,162.29 86216 1481 RIVERSIDE RUBBER STAMP & 003192 02/09/2010 101-4001-415.56-01 32.78 32.78 a 32.78 86217 45 RUTAN & TUCKER 003212 02/09/2010 101-1001-411.32-01 1,970.66 1,970.66 ■ 1,970.66 86218 5375 SALON VENUS 003224 02/09/2010 101-4000-341.20-00 19.00 19.00 r 19.00 86219 5380 SARTIN, JOHN 003230 02/09/2010 101-1000-321.00-00 3.00 3.00 * 3.00 86220 4027 SCMAF 003094 02/09/2010 101-3001-451.51-01 25.00 25.00 * 25.00 86221 4645 SEVEN SUPPLY 003070 02/09/2010 101-7004-431.56-52 177.81 177.81 ■ 177.81 86222 5385 SHERRILL & ASSOCIATES INC 003237 02/09/2010 101-1003-413.55-07 163.13 163.13 * 163.13 86223 5363 SHIRLEY, JAMES A CONTRUCT 003092 02/09/2010 401-1766-551.45-01 36,278.69 003093 02/09/2010 401-1791-551.45-01 72,666.31 108,945.00 ■ 108,945.00 86224 5399 SIGNS BY TOMORROW 003247 02/09/2010 270-0000-451.61-10 345.83 345.83 + 345.83 4249 SILVERROCK RESORT 003158 02/09/2010 101-7004-431.56-52 36.00 386225 003159 02/09/2010 101-7003-431.51-01 45.00 ' 003160 02/09/2010 101-3005-451.56-52 35.00 PREPARED02/09/2010, 15:08:17 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PAGE 9 PROGRAM: GM346L ACCOUNTING PERIOD 2010/08 CITY OF LA QUINTA, CALIFORNIA REPORT NUMBER 55 BANK 00 WELLS FARGO BANK ------------------------------------------------------------------------------------------------------------------------------------ CHECK VENDOR VENDOR VOUCHER P.O. DATE REMITTANCE AMOUNT CHECK NO ------------------------------------------------------------------------------------------------------------------------------------ NO NAME NO NO ACCOUNT (NET OF DISC/RETAIN) TOTAL 86225 4249 SILVERROCK RESORT 003161 02/09/2010 101-3003-451.51-33 51.00 003162 02/09/2010 101-0000-203.04-00 62.00 229.00 * 229.00 86226 463 SMITH PIPE & SUPPLY CO 003067 02/09/2010 101-7004-431.56-52 193.24 003068 02/09/2010 101-7004-431.56-52 26.26 003069 02/09/2010 101-7004-431.56-52 132.68 352.18 * 352.18 86227 1291 SOUND IMAGE INC 003094 02/09/2010 101-5008-419.34-94 24.16 24.16 * 24.16 86228 4791 SOUZA, DEBRA 003154 02/09/2010 101-3002-451.33-43 73.50 73.50 ■ 73.50 86229 48 STAPLES BUSINESS ADVANTAG 003057 02/09/2010 101-6001-463.56-01 67.04 003058 02/09/2010 101-5054-421.51-20 89.01 003059 02/09/2010 101-4001-415.56-01 32.54 003060 02/09/2010 101-3002-451.56-01 108.99 003144 02/09/2010 101-5001-424.56-01 134.70 003144 02/09/2010 101-5001-424.56-01 73.95 003144 02/09/2010 101-5001-424.56-01 33.32 003144 02/09/2010 101-1003-413.56-01 7.57 003144 02/09/2010 101-1003-413.56-01 20.79 003144 02/09/2010 101-1003-413.56-01 124.87 003144 02/09/2010 101-1003-413.56-01 5.27 003152 02/09/2010 101-3001-451.56-01 107.27 003152 02/09/2010 101-3001-451.56-01 113.58 003185 02/09/2010 101-3002-451.56-01 59.13 003186 02/09/2010 101-4001-415.56-01 78.62 003187 02/09/2010 101-4001-415.56-01 47.02 003211 02/09/2010 101-1004-413.56-01 29.94 1,133.61 ■ 1,133.61 86230 2912 STOWELL, ZEILENGA, RUTH, 003060 02/09/2010 101-0000-228.10-00 2,844.00 2,844.00 * 2,844.00 86231 53 SUNLINE TRANSIT AGENCY 003180 02/09/2010 501-0000-511.43-34 1,102.00 003209 02/09/2010 101-4000-341.30-00 50.00- 1,052.00 ■ 1,052.00 86232 5362 SUPERIOR PAPER & PLASTIC 003094 02/09/2010 101-3002-451.56-02 100.00 100.00 a 100.00 86233 5386 THOMAS, CHARLES 003245 02/09/2010 101-3000-342.70-00 19.00 19.00 * 19.00 *86234 423 THOMPSON, LORNA 003154 02/09/2010 101-3002-451.33-43 61.60 61.60 * 61.60 W C3 PREPARED02/09/2010, 15:08:17 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PAGE 10 PROGRAM: GM346L - ACCOUNTING PERIOD 2010/08 CITY OF LA QUINTA, CALIFORNIA REPORT NUMBER 55 BANK 00 WELLS FARGO BANK ------------------------------------------------------------------------------------------------------------------------------------ CHECK VENDOR VENDOR VOUCHER P.O. DATE REMITTANCE AMOUNT CHECK NO ------------------------------------------------------------------------------------------------------------------------------------ NO NAME NO NO ACCOUNT (NET OF DISC/RETAIN) TOTAL 86235 57 TOPS'N BARRICADES INC 003060 - 02/09/2010 101-7003-431.56-46 69.33 003060 02/09/2010 101-7003-431.56-46 271.88 003060 02/09/2010 101-7003-431.56-46 107.39 003060 02/09/2010 101-7003-431.56-46 81.51 003060 02/09/2010 101-7003-431.56-46 28.60 003060 02/09/2010 101-7003-431.56-46 418.69 003060 02/09/2010 101-7003-431.56-46 205.65 003060 02/09/2010 101-7003-431.56-46 359.31 003060 02/09/2010 101-7003-431.56-52 130.50 003066 02/09/2010 101-7003-431.56-46 80.86 1,753.72 * 1,753.72 86236 58 TRAFFEX ENGINEERS INC 003178 02/09/2010 101-7006-431.32-08 12,665.00 12,665.00 * 12,665.00 86237 60 TRULY NOLEN INC 003060 02/09/2010 101-5054-421.42-20 34.00 003060 02/09/2010 101-5054-421.42-20 34.00 003060 02/09/2010 101-3005-451.43-59 55.00 003060 02/09/2010 101-3006-451.42-20 40.00 003060 02/09/2010 101-5008-419.42-20 65.00 003060 02/09/2010 101-5055-422.42-20 55.00 003144 02/09/2010 101-3005-451.43-64 96.00 379.00 * 379.00 86238 5231 TSJ ELECTRICAL & COMMUNIC 003204 02/09/2010 401-1791-551.45-01 21,664.48 21,664.48 * 21,664.48 86239 5396 TURNBULL, YVONNE 003247 02/09/2010 101-3000-342.70-00 28.00 28.00 * 28.00 86240 62 UNDERGROUND SERVICE ALERT 003175 02/09/2010 101-7002-431.32-07 33.00 33.00 * 33.00 86241 5379 URIBE, DOLORES 003229 02/09/2010 101-5000-322.20-00 36.00 36.00 * 36.00 86242 335 VALLEY PLUMBING 003060 02/09/2010 101-5054-421.43-52 84.00 84.00 * 84.00 86243 3088 VARIABLE SPEED SOLUTIONS, 003165 02/09/2010 101-7004-431.34-04 702.50 702.50 * 702.50 86244 5391 VELASCO, MARIA MORALES 003242 02/09/2010 101-4000-341.20-00 5.00 5.00 * 5.00 86245 2431 VINTAGE ASSOCIATES 003095 02/09/2010 101-7004-431.34-04 2,402.41 003096 02/09/2010 101-3004-451.30-96 655.16 003097 02/09/2010 101-3005-451.34-04 34,507.16 003098 02/09/2010 101-3006-451.34-04 500.00 ` 003099 02/09/2010 101-7004-431.34-04 2,402.41 PREPARED02/09/2010, 15:08:17 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PAGE 11 PROGRAM: GM346L ACCOUNTING PERIOD 2010/08 CITY OF LA QUINTA, CALIFORNIA REPORT NUMBER 55 BANK 00 WELLS FARGO BANK ------------------------------------------------------------------------------------------------------------------------------------ CHECK VENDOR VENDOR VOUCHER P.O. DATE REMITTANCE AMOUNT CHECK NO ------------------------------------------------------------------------------------------------------------------------------------ NO NAME NO NO ACCOUNT (NET OF DISC/RETAIN) TOTAL 86245 2431 VINTAGE ASSOCIATES 003100 02/09/2010 101-3004-451.30-96 655.16 003101 02/09/2010 101-3005-451.34-04 34,507.16 003102 02/09/2010 101-3006-451.34-04 500.00 003172 02/09/2010 101-7004-431.56-02 121.67 76,251.13 * 76,251.13 86246 5383 VISION INTERNET 003235 02/09/2010 101-1004-413.53-05 3,080.00 3,080.00 * 3,080.00 86247 70 WAL MART COMMUNITY 003194 02/09/2010 501-0000-511.43-40 95.37 003195 02/09/2010 101-5056-425.56-31 53.70 003196 02/09/2010 502-0000-512.56-22 9.49 003197 02/09/2010 101-3002-451.56-55 101.93 260.49 260.49 86248 5376 WEAVER ELECTRIC 003225 02/09/2010 101-4000-341.20-00 50.00 003226 02/09/2010 401-1766-551.45-02 21,600.00 21,650.00 * 21,650.00 86249 5360 WEST COAST LIGHTS & SIREN 003206 02/09/2010 101-5056-425.53-01 134.31 134.31 * 134.31 86250 4401 WILLDAN FINANCIAL SERVICE 003156 02/09/2010 735-0000-234.10-00 148.58 003157 02/09/2010 740-0000-234.10-00 806.65 955.23 * 955.23 86251 753 WIRELESS WATCHDOGS 003060 02/09/2010 101-4002-415.41-25 152.00 152.00 * 152.00 86252 5390 WORLD GYM PALM DESERT LLC 003241 02/09/2010 101-1000-321.00-00 54.00 54.00 * 54.00 86253 5108 YOUNG ELECTRIC SIGN COMPA 003072 02/09/2010 101-3005-451.32-07 2,000.00 003073 02/09/2010 101-7004-431.32-07 9,475.00 003094 02/09/2010 101-3905-451.56-52 1,660.00 003094 02/09/2010 101-3005-451.56-52 1,295.56 003206 02/09/2010 101-3005-451.32-07 11,475.00 25,905.56 * 25,905.56 86254 201 YOUNG ENGINEERING SVC 003206 02/09/2010 101-5002-424.33-28 4,025.00 4,025.00 * 4,025.00 86255 853 ZUMAR INDUSTRIES, INC 003176 02/09/2010 401-1781-551.45-01 2,247.21 003177 02/09/2010 401-1781-551.45-01 5,591.60 7,838.81 * 7,838.81 g. BANK/CHECK TOTAL 696,154.50 696,154.50 ALL BANKS/CHECKS TOTAL 696,154.50 696,154.50 PREPARED 02/09/2010, 14:54:10 EXPENDITURE APPROVAL LIST PAGE 1 PROGRAM: GH339L AS OF: 02/09/2010 CHECK DATE: 02/09/2010 CITY OF LA OUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEO# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO --------------------------------------------------------------- NO NO DATE NO -------------------------------------------------------------------- DESCRIPTION AMOUNT AMOUNT 0000002 00 ACE HARDWARE VARIOUS 003060 00 02/09/2010 101-7003-431.56-52 MATERIAL/SUPPLY 354.73 VENDOR TOTAL ■ 354.73 0004992 00 ADVANCED INC 13260 003148 00 02/09/2010 101-3002-451.42-15 FEB-JANITORIAL SVC 1,450.00 13260 003150 00 02/09/2010 101-3004-451.42-15 FEB-JANITORIAL SVC 1,825.00 13260 003149 00 02/09/2010 101-3005-451.42-15 FEB-JANITORIAL SVC 11450.00 13260 003151 00 02/09/2010 101-3006-451.42-15 FEB-JANITORIAL SVC 11100.00 13260 003145 00 02/09/2010 101-5008-419.42-15 FEB-JANITORIAL SVC 4,550.00 13260 003146 00 02/09/2010 101-5054-421.42-15 FEB-JANITORIAL SVC 850.00 13260 003147 00 02/09/2010 101-7003-431.42-15 FEB-JANITORIAL SVC 500.00 VENDOR TOTAL 11,725.00 0005170 00 ALSCO INC LYUM319174 003088 00 02/09/2010 101-7003-431.44-07 UNIFORM RENTAL 100.00 LYUM321689 003170 00 02/09/2010 101-7003-431.44-07 UINFORM RENTAL 100.00 LYUM319174 003089 00 02/09/2010 101-7004-431.44-07 UNIFORM RENTAL 8.23 LYUM321689 003171 00 02/09/2010 101-7004-431.44-07 UINFORM RENTAL 8.23 VENDOR TOTAL ■ 216.46 0001257 00 ALTEC 50294 003188 00 02/09/2010 101-4001-415.53-01 FORMS -CHECKS 240.58 50461 003189 00 02/09/2010 101-4001-415.53-01 FORMS-EE TIME SHEETS 245.23 50680 003190 00 02/09/2010 101-4001-415.53-01 FORMS-EE TIME SHEETS 195.23 VENDOR TOTAL 681.04 0005016 00 ALVAREZ, MARIA ISABEL VARIOUS 003154 00 02/09/2010 101-3002-451.33-43 INSTRUCTOR PYMT 91.70 VENDOR TOTAL ■ 91.70 0000296 00 AMERICAN FORENSIC NURSES INC 57884 003139 00 02/09/2010 191-5054-421.36-31 BLOOD ALCOHOL 785.09 VENDOR TOTAL 785.00 0000569 00 AMERICAN PLANNING ASSOCIATION 66222091101 003182 00 02/09/2010 101-6001-463.53-03 MEMBERSHIP -SAWYER 275.00 158147091101 003181 00 02/09/2010 101-6002-463.53-03 MEMBERSHIP-CEJA 255.00 VENDOR TOTAL 530.00 0005355 00 AMERICAN REPROGRAPHICS CO, LLC 5755337 003060 00 02/09/2010 401-1789-551.45-01 PLANWELL 2008-1 11.75 5756013 003060 00 02/09/2010 401-1789-551.45-01 PLANS/SPECS 208-01 52.98 5756659 003060 00 02/09/2010 401-1789-551.45-01 PLANS PRJ 2008-01 172.13 5755339 003060 00 02/09/2010 401-1793-551.45-01 PRJ 2008-05 140.59 VENDOR TOTAL * 377.45 .0000016 00 AMERIPRIDE UNIFORM SERVICES •L493867-1209 003144 00 02/09/2010 101-3002-451.42-15 JANITORIAL 124.02 4506034-1209 003144 00 02/09/2010 101-3002-451.42-15 JANITORIAL 79.00 W W PREPARED 02/09/2010, 14:54:10 EXPENDITURE APPROVAL LIST PAGE 2 PROGRAM: GM339L AS OF: 02/09/2010 CHECK DATE: 02/09/2010 CITY OF LA OUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------------------------------------------------------------------------------------------ NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0000016 00 AMERIPRIDE UNIFORM SERVICES L518109-1209 003144 00 02/09/2010 101-3002-451.42-15 JANITORIAL 79.00 VENDOR TOTAL * 282.02 0000300 00 BIO-TOX LABORATORIES 21246 003140 00 02/09/2010 101-5054-421.36-31 BLOOD ALCOHOL 517.00 21245 003141 00 02/09/2010 101-5054-421.36-31 BLOOD ALCOHOL 275.29 VENDOR TOTAL * 792.29 0003274 00 BODDEN, RENATE VARIOUS 003154 00 02/09/2010 101-3002-451.33-43 INSTRUCTOR PYMT 98.00 VENDOR TOTAL * 98.00 0005381 00 BOWER SECURITY INC 2786 003231 00 02/09/2010 401-1766-551.45-01 SVC 12/28/09-1/10/10 526.97 2786 003232 00 02/09/2010 401-1791-551.45-01 SVC 12/28/09-1/10/10 11055.53 VENDOR TOTAL * 1,582.50 0000137 00 BOYS & GIRLS CLUB OF COACHELLA VLLY 061108 003248 00 02/09/2010 101-3001-451.33-10 CONTRACT AGREEMENT 10,000.00 VENDOR TOTAL * 10,000.00 0002916 00 BPS TACTICAL INC 940615 003103 00 02/09/2010 101-5054-421.56-02 OPERATING SUPPLIES 293.63 VENDOR TOTAL * 293.63 0005393 00 BRINGAS, HENRY 42829 003246 00 02/09/2010 101-0000-228.30-00 REFUND 50.00 VENDOR TOTAL * 50.00 0000449 00 CALIFORNIA CONTRACTORS SUPPLIES D47022 003166 00 02/09/2010 101-7003-431.56-52 MATERIAL 184.12 VENDOR TOTAL * 184.12 0001013 00 CALIFORNIA REDEVELOPMENT ASSOC 24847 003060 00 02/09/2010 405-9001-702.32-01 LEGAL DEFENSE FUND 10,000.00 VENDOR TOTAL * 10,000.00 0000106 00 CANON FINANCIAL SERVICES, INC. 9646681 003060 00 02/09/2010 101-4002-415.43-19 CONTRACT CHARGE 3,696.52 VENDOR TOTAL * 3,696.52 0000020 00 CAPUTO, ROSEMARY HEIM 210135-2 003154 00 02/09/2010 101-3002-451.33-43 INSTRUCTOR PYMT 175.00 VENDOR TOTAL * 175.00 0005258 00 CARMELA COMMUNITY ASSOCIATION 42834 003153 00 02/09/2010 101-3000-342.60-00 REFUND 150.00 VENDOR TOTAL * 150.00 0004650 00 CARSONITE COMPOSITES PREPARED 02/09/2010, 14:54:10 EXPENDITURE APPROVAL LIST PAGE 3 PROGRAM: GM339L AS OF: 02/09/2010 CHECK DATE: 02/09/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ----------------------------------------------------- NO NO DATE NO ------------------------------------------------------------------------------ DESCRIPTION AMOUNT AMOUNT 0004650 00 CARSONITE COMPOSITES 32934 003154 00 02/09/2010 101-3005-451.56-52 TRAIL KKR STICKERS 76.12 VENDOR TOTAL * 76.12 0002729 00 CENTURY CROWELL COMMUNITIES MUP99-164 003238 00 02/09/2010 101-6000-322.24-00 REFUND DEPOSIT 1,000.00 VENDOR TOTAL ■ 11000.00 0004115 00 CHECKMATE TELEPHONE EXCHANGE 100102232101 003060 00 02/09/2010 101-5006-426.51-07 ANSWERING SVC 171.23 VENDOR TOTAL * 171.23 0002863 00 COACHELLA VALLEY HOUSING COALITION 020210 003247 00 02/09/2010 101-3001-451.80-01 3RD QTR GRANT 2,500.00 VENDOR TOTAL * 2,500.00 0002041 00 COACHELLA VALLEY SECURITY INC 3406 003204 00 02/09/2010 101-1004-413.32-07 CERT VOL PRINTS 15.00 VENDOR TOTAL * 15.00 0004573 00 COMMUNITY HEALTH AGENCY DEC'09 003206 00 02/09/2010 101-5006-426.51-07 SHELTER SVC 6,253.15 VENDOR TOTAL * 6,253.15 0004658 00 COMPANY, THE 29191 003081 00 02/09/2010 501-0000-511.43-40 TRFF SIGNAL TK#65 402.00 VENDOR TOTAL * 402.00 0003990 00 COMPUTER CONSULTANTS, INC. 8485 003094 00 02/09/2010 502-0000-512.71-01 WIRELESS RADIO 3,948.94 VENDOR TOTAL * 3,948.94 0005291 00 COX, MIKE ELECTRIC INC APP #3 003091 00 02/09/2010 401-1791-551.45-01 ST#32 & PHI CORP YD 4,612.50 VENDOR TOTAL * 4,612.50 0003033 00 DATA TICKET, INC. 30089 003206 00 02/09/2010 101-5004-424.31-19 DEC-ADMIN CITATION 1,072.38 VENDOR TOTAL ■ 1,072.38 0000112 00 DEPARTMENT OF JUSTICE 774538 003203 00 02/09/2010 101-5054-421.36-31 BLOOD ALCOHOL 525.00 VENDOR TOTAL * 525.00 0000594 00 DESERT CITIES CATERING 09-454 003090 00 02/09/2010 101-3002-451.56-02 LUNCHEON/REFRESHMENTS 1,305.00 VENDOR TOTAL 11305.00 `0005140 00 DESERT CLASSIC CONCOURS D'ELEGANCE 2 003155 00 02/09/2010 101-1003-413.55-07 PROF SVC AGREEMENT 10,000.00 O w CJ1 PREPARED 02/09/2010, 14:54:10 EXPENDITURE APPROVAL LIST PAGE 4 PROGRAM: GM339L AS OF: 02/09/2010 CHECK DATE: 02/09/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0005140 00 DESERT CLASSIC CONCOURS D'ELEGANCE VENDOR TOTAL * 10,000.00 0000026 00 DESERT ELECTRIC SUPPLY S1705125001 003087 00 02/09/2010 101-7004-431.56-52 ELECTIC MATERIAL 5.49 VENDOR TOTAL ■ 5.49 0004779 00 DMC DESIGN GROUP, INC. BL#105410 003079 00 02/09/2010 101-1000-321.00-00 REFUND 19.00 2009-105 003078 00 02/09/2010 401-1792-551.35-07 CONT SVC/DESIGN 5,714.40 VENDOR TOTAL x 5,733.40 0000389 00 DUNHAM, KATHY VARIOUS 003154 00 02/09/2010 101-3002-451.33-43 INSTRUCTOR PYMT 214.20 VENDOR TOTAL > 214.20 0000309 00 ELMS EQUIPMENT RENTAL INC 4308930001 003071 00 02/09/2010 101-7003-431.44-01 EQUIP RENTAL 560.18 VENDOR TOTAL x 560.18 0003312 00 EMBASSY SUITES 20110 003179 00 02/09/2010 401-1770-551.80-04 2ND QTR TOT REBATE 36,329.3E VENDOR TOTAL ■ 36,329.38 0000031 00 FIRST CHOICE SERVICES 42417 003103 00 02/09/2010 101-4002-415.56-27 COFFEE SUPPLIES 44.00 944051 003103 00 02/09/2010 101-4002-415.56-27 COFFEE SUPPLIES 149.58 944068 003103 00 02/09/2010 101-4002-415.56-27 COFFEE SUPPLIES 75.44 VENDOR TOTAL x 269.02 0003850 00 FRANE, KAREN REIMB 003204 00 02/09/2010 101-1003-413.51-01 CVEP EXPO 2/3 15.00 VENDOR TOTAL * 15.00 0004899 00 FURINO/GREENE CREATIVE INC 1721 003198 00 02/09/2010 101-1093-413.55-07 HWY111 CONST RADIO BUYS 41133.64 1722 003199 00 02/09/2010 101-1003-413.55-07 HOLIDAY SHOPPING 10,246.94 1744 003200 00 02/09/2010 101-1003-413.55-07 FEB-PR RETAINER 11500.00 1743 003201 00 02/09/2010 101-1003-413.55-07 FEB-RETAINER 4,500.00 1732 003202 00 02/09/2010 101-1003-413.55-07 ARTS FESTIVAL/CONCOURS 170.00 VENDOR TOTAL 20,550.58 0003903 00 GAIL MATERIALS 57096 003060 00 02/09/2010 601-0000-451.33-96 EMERGENCY RAIN DG 1,301.46 57095 003060 00 02/09/2010 601-0000-451.33-96 NEW BUS STOP DG 1,838.62 57084 003060 00 02/09/2010 601-0000-451.33-96 EMERGENCY RAIN DG 1,291.01 56994 003060 00 02/09/2010 601-0000-451.33-96 PARKING AREA DG 1,162.24 VENDOR TOTAL * 5,593.33 0000239 00 GARZA TURF & POWER EQUIPMENT O W PREPARED 02/09/2010, 14:54:10 EXPENDITURE APPROVAL LIST PAGE 5 PROGRAM: GM339L AS OF: 02/09/2010 CHECK DATE: 02/09/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------------------------------------------------------------------------------------------ NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0000239 00 GARZA TURF & POWER EQUIPMENT 5011 003169 00 02/09/2010 101-7004-431.56-52 IRRIG/SAW CHAINS 104.18 VENDOR TOTAL ■ 104.18 0005397 00 GERTZ, MARGARET 42821 003247 00 02/09/2010 101-3000-342.70-00 REFUND 19.00 VENDOR TOTAL * 19.00 0003233 00 GKK WORKS 10-1860 003207 00 02/09/2010 401-1766-551.45-01 ST#32/CORP YD 16,927.75 10-1860 003208 00 02/09/2010 401-1791-551.45-01 ST#32/CORP YD 33,906.34 VENDOR TOTAL * 50,834.09 0002300 00 GRAINGER 9164193345 003086 00 02/09/2010 101-7004-431.56-52 ELECTIC MATERIAL 457.95 VENDOR TOTAL * 457.95 0001466 00 HALUM, IMELDA 42830 003153 00 02/09/2010 101-0000-228.30-00 REFUND 50.00 VENDOR TOTAL � 50.00 0000035 00 HOARD INC, HUGH 56858 003056 00 02/09/2010 101-3004-451.43-52 REPLACE FILTERS 675.10 57453 003173 00 02/09/2010 101-5008-419.43-88 GEN MAINT/REPAIR 1,236.60 57486 003174 00 02/09/2010 101-5008-419.43-88 GEN MAINT/REPAIR 349.94 VENDOR TOTAL ■ 2,261.64 0003427 00 HSBC BUSINESS SOLUTIONS 59187 003193 00 02/09/2010 101-3002-451.56-02 OPERATING SUPPLIES 51.08 VENDOR TOTAL * 51.08 0002666 00 ICMA 436033 003060 00 02/09/2010 101-1004-413.53-03 MEMBERSHIP 1,399.00 VENDOR TOTAL * 1,399.00 0002018 00 ICSC 1107614 003060 00 02/09/2010 101-1001-411.53-03 MEMBERSHIP-ADOLPH 50.00 VENDOR TOTAL x 50.00 0001388 00 IMPACT SCIENCES 15956 003163 00 02/09/2010 101-0000-228.10-00 09-006/007/016 DEV DEP 31,541.25 VENDOR TOTAL 31,541.25 0005040 00 INDEPENDENT ELECTRIC SUPPLY INC S1001733700001 003082 00 02/09/2010 101-7004-431.56-52 ELECTIC MATERIAL 138.30- S1001741780001 003083 00 02/09/2010 101-7004-431.56-52 ELECTIC MATERIAL 34.71 S1001746200001 003084 00 02/09/2010 101-7004-431.56-52 ELECTIC MATERIAL 10.73 S,100169256001 003085 00 02/09/2010 101-7004-431.56-52 ELECTIC MATERIAL 99.92 VENDOR TOTAL 7.06 0004021 00 INDIO, CITY OF CD C) PREPARED 02/09/2010, 14:54:10 EXPENDITURE APPROVAL LIST PAGE 6 PROGRAM: GM339L AS OF: 02/09/2010 CHECK DATE: 02/09/2010 CITY OF LA ------------------------------------------------------------------------------------------------------------------------------------ QUINTA, CALIFORNIA VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------------------------------------------------------------------------------------------ NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0004021 00 INDIO, CITY OF 24419 003205 00 02/09/2010 101-7006-431.32-10 SIGNAL MAINT 686.58 VENDOR TOTAL * 686.58 0000602 00 INLAND POWER EQUIPMENT CO 103863 003080 00 02/09/2010 101-7003-431.56-52 MATERIAL 7.59 VENDOR TOTAL * 7.59 0005403 00 JACQUES, RUSSELL STUDIOS BUSINESS LIC 003248 00 02/09/2010 101-1000-321.00-00 REFUND 5.00 VENDOR TOTAL * 5.00 0000079 00 KINER COMMUNICATIONS 34274 003184 00 02/09/2010 101-1003-413.55-07 VISTA DUNES WEB 29.00 VENDOR TOTAL x 29.00 0000039 00 KRIBBS, BRUCE 3013 003154 00 02/09/2010 101-3005-451.56-52 LQ SKATE PARK 542.00 VENDOR TOTAL x 542.00 0003498 00 L & L AUTOMOTIVE 5259 003060 00 02/09/2010 501-0000-511.43-40 VEH#51-LOF & BRAKES 279.88 5305 003206 00 02/09/2010 501-0000-511.43-40 VEH#57-DISC PLYR 300.00 5293 003206 00 02/09/2010 501-0000-511.43-40 VEH#43-TIRE ROTATION 83.81 VENDOR TOTAL > 663.69 0005400 00 LA QUINTA MIDDLE SCHOOL 020210 003248 00 02/09/2010 101-3001-451.80-01 3RD QTR GRANT 3,500.00 VENDOR TOTAL ■ 31500.00 0001121 00 LA QUINTA VOLUNTEER FIRE DEPT DEC'09 003206 00 02/09/2010 101-5055-422.36-52 MEDICAL AID 196.00 VENDOR TOTAL * 196.00 0000394 00 LANDMARK GEO-ENGINEERS & GEOLOGISTS LPO110-09 003075 00 02/09/2010 401-1766-551.34-04 ST#32/CORP YD-TECH 1,212.12 LP0110-12 003074 00 02/09/2010 401-1790-551.34-04 CONT SVC 2008-07 219.00 LP1309-36 003077 00 02/09/2010 401-1790-551.34-04 CONT SVC 2008-02 469.00 LPO110-09 003076 00 02/09/2010 401-1791-551.34-04 ST#32/CORP YD-TECH 2,427.88 VENDOR TOTAL * 4,328.00 0003214 00 LARSON, MARJEAN VARIOUS 003154 00 02/09/2010 101-3002-451.33-43 INSTRUCTOR PYMT 1,025.50 VENDOR TOTAL r 1,025.50 0002576 00 LARSON, TUSTIN 42835 003153 00 02/09/2010 101-0000-228.30-00 REFUND 100.00 s VENDOR TOTAL ■ 100.00 0102182 00 LASR-INK PALM DESERT PREPARED 02/09/2010, 14:54:10 EXPENDITURE APPROVAL LIST PAGE .7 PROGRAM: GM339L AS OF: 02/09/2010 CHECK DATE: 02/09/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------------------------------------------------------------------------------------------ NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0002182 00 LASR-INK PALM DESERT 7739 003183 00 02/09/2010 502-0000-512.56-02 SUPPLIES 55.46 VENDOR TOTAL ■ 55.46 0000217 00 LESLIE, JANELLE 210125-3A/B 003154 00 02/09/2010 101-3002-451.33-43 INSTRUCTOR PYMT 78.40 VENDOR TOTAL * 78.40 0005392 00 LICK-E-FINGERS BBQ BL#5472 003243 00 02/09/2010 101-1000-321.00-00 REFUND 3.00 VENDOR TOTAL * 3.00 0000080 00 LOCK SHOP INC, THE AA00044649 003060 00 02/09/2010 101-5055-422.71-01 FUEL TRAILER KEYS 57.07 642636 003060 00 02/09/2010 101-7003-431.56-52 LOCKS 16.42 VENDOR TOTAL * 73.49 0005382 00 LONG ELECTRIC INC 7332 003233 00 02/09/2010 401-1766-551.45-01 ST#32/CORP YD PRJ 69.73 7332 003234 00 02/09/2010 401-1791-551.45-01 ST#32/CORP YD PRJ 139.68 VENDOR TOTAL * 209.41 0000037 00 LOWE'S HOME IMPROVEMENT WAREHOUSE 960630 003248 00 02/09/2010 101-5008-419.43-88 PUBLIC BLDG R&M 15.16 952226 003248 00 02/09/2010 101-5008-419.43-88 PUBLIC BLDG R&M 27.54 920055 003248 00 02/09/2010 101-5008-419.43-88 PUBLIC BLDG R&M 27.54- 960071 003248 00 02/09/2010 101-5008-419.56-02 OPERATING SUPPLIES 12.88 927462 003248 00 02/09/2010 101-5008-419.43-88 R&M SUPPLIES 2.15 913854 003248 00 02/09/2010 101-5055-422.43-61 ST#32 REPAIRS 9.29 904379 003248 00 02/09/2010 101-5055-422.43-61 ST#93 R&M 3.78 917375 003248 00 02/09/2010 101-5056-425.56-31 EMER SVC SUPPLIES 80.88 960439 003248 00 02/09/2010 101-7006-431.56-02 TRFF TECH SUPPLIES 10.83 VENDOR TOTAL * 134.97 0005384 00 LOZANO CASEWORKS INC PYMT 1 003236 00 02/09/2010 401-1791-551.45-01 ST#32 PROJECT 8,728.20 VENDOR TOTAL * 8,728.20 0000222 00 MOYA, RICARDO 1 003094 00 02/09/2010 101-5004-424.42-07 LOT CLEANING 11500.00 VENDOR TOTAL * 1,500.00 0002103 00 NSA CONSULTING INC 90634-6 003060 00 02/09/2010 401-1799-551.35-07 DEC -DESIGN SVC 10,614.25 90637 003060 00 02/09/2010 401-1813-551.34-04 DEC -PROP BOUNDARY SURVEY 1,190.00 = VENDOR TOTAL 11,804.25 0000250 00 NAI CONSULTING INC 11 OF 2009-05 003223 00 02/09/2010 101-7001-431.32-07 JAN-PROF SVC 9,775.00 11 OF 2009-05 003215 00 02/09/2010 101-7006-431.32-09 JAN-PROF SVC 50.00 O W CO PREPARED 02/09/2010, 14:54:10 EXPENDITURE APPROVAL LIST PAGE 8 PROGRAM: GM339L AS OF: 02/09/2010 CHECK DATE: 02/09/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------------------------------------------------------------------------------------------ NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0000250 00 NAI CONSULTING INC 11 OF 2009-05 003214 00 02/09/2010 401-1762-551.35-07 JAN-PROF SVC 1,250.00 11 OF 2009-05 003213 00 02/09/2010 401-1765-551.32-10 JAN-PROF SVC 125.00 11 OF 2009-05 003216 00 02/09/2010 401-1789-551.35-07 JAN-PROF SVC 1,187.50 11 OF 2009-05 003217 00 02/09/2010 401-1792-551.32-10 JAN-PROF SVC 425.00 11 OF 2009-05 003218 00 02/09/2010 401-1793-551.32-10 JAN-PROF SVC 625.00 11 OF 2009-05 003220 00 02/09/2010 401-1805-551.35-07 JAN-PROF SVC 500.00 11 OF 2009-05 003221 00 02/09/2010 401-1806-551.32-10 JAN-PROF SVC 725.00 11 OF 2009-05 003222 00 02/09/2010 401-1812-551.32-10 JAN-PROF SVC 25.00 11 OF 2009-05 003219 00 02/09/2010 401-1829-551.34-04 JAN-PROF SVC 1 825 00 VENDOR TOTAL * 0005388 00 NATIONAL NOTARY ASSOCIATION INSUR 003239 00 02/09/2010 101-2001-411.53-03 ERRORS & OMISSIONS VENDOR TOTAL x 0005398 00 NEWPORT TRAFFIC STUDIES 08-025 003247 00 02/09/2010 101-7006-431.32-09 TRAFFIC COUNTS VENDOR TOTAL ■ 0001065 00 NIETO, RUBEN 28 003060 00 02/09/2010 501-0000-511.43-43 CAR WASH VENDOR TOTAL 0005387 00 OESTMANN, IRMA 42674 003244 00 02/09/2010 101-3000-342.70-00 REFUND VENDOR TOTAL ■ 0000041 00 OFFICE DEPOT 503682817001 003060 00 02/09/2010 101-1001-411.56-02 OFFICE SUPPLIES 503682817001 003060 00 02/09/2010 101-2001-411.56-01 OFFICE SUPPLIES 505675922001 003064 00 02/09/2010 101-2001-411.56-01 OFFICE SUPPLIES 505675922001 003063 00 02/09/2010 101-4002-415.56-07 OFFICE SUPPLIES 503682727001 003062 00 02/09/2010 101-5001-424.53-01 B CARDS-B HANADA 505287912001 003065 00 02/09/2010 502-0000-512.56-22 EQUIP -MOUSE VENDOR TOTAL 0005389 00 OLD TOWN ARTISAN STUDIO INC 2010-933 003240 00 02/09/2010 101-6000-322.36-00 REFUND VENDOR TOTAL 0005402 00 OLD TOWN ARTISIAN STUDIO 020210 003248 00 02/09/2010 101-3001-451.80-01 3RD QTR GRANT VENDOR TOTAL 0002064 00 OMEGA LAKE SERVICES 02-028 003153 00 02/09/2010 101-3005-451.32-30 JAN-CAMPUS LAKE SVC 02-029 003153 00 02/09/2010 101-7004-431.34-04 JAN-SRR LLD LAKE SVC .002-030 • 003153 00 02/09/2010 405-9001-702.32-15 JAN-SRR VILLAGE LAKE SVC T VENDOR TOTAL 0000130 00 ON-TRAC 16,512.50 59.00 59.00 900.00 900.00 656.00 656.00 55.00 55.00 18.42 15.26 48.84 779.73 60.97 25.16 948.38 100.00 100.00 51000.00 51000.00 225.00 369.00 506.99 11100.99 PREPARED 02/09/2010, 14:54:10 EXPENDITURE APPROVAL LIST PAGE 9 PROGRAM: GM339L AS OF: 02/09/2010 CHECK DATE: 02/09/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ---------------------------------------------------------------------------------------------------------------- NO NO DATE NO DESCRIPTION AMOUNT " ------------------ AMOUNT 0000130 00 ON-TRAC 6697200 003191 00 02/09/2010 101-4002-415.51-31 OVERNIGHT MAIL VENDOR TOTAL 0005377 00 ORTEGA-PLOTT, ILIANA 2010-934 003227 00 02/09/2010 101-6000-322.36-00 REFUND VENDOR TOTAL * 0000187 00 OVERLAND PACIFIC & CUTLER INC 912023 003094 00 02/09/2010 401-1818-551.35-07 CONT SVC 0005394 00 PANDO, ELAINE 42827 003247 00 02/09/2010 101-0000-228.30-00 REFUND 0005051 00 1008 0000519 00 32430 32430 0000840 00 221302-3 0005127 00 JAN'10 0001938 00 210184-2/A/B 0004280 00 020210 0005401 00 020210 0004293 a 16557 1209385 •D 0005395 O A M 00 VENDOR TOTAL * PARSAM CONSTRUCTION INC VENDOR TOTAL 003094 00 02/09/2010 401-1763-551.45-01 PRGRSS/5% RET 2006-02 PET PICKUPS VENDOR TOTAL * 003167 00 02/09/2010 101-3005-451.56-52 WICKETTS 003168 00 02/09/2010 101-7004-431.56-52 WICKETTS PLATAMONE, CHRISTOPHER VENDOR TOTAL 003204 00 02/09/2010 101-3003-451.33-43 INSTRUCTOR PYMT PLUG & PAY TECHNOLOGIES INC VENDOR TOTAL 003152 00 02/09/2010 101-3003-451.33-45 CREDIT CARD FEES PYLE, ROBERT NOBLE VENDOR TOTAL 003154 00 02/09/2010 101-3002-451.33-43 INSTRUCTOR PYMT QUILTING FOR GOOD TIMES VENDOR TOTAL 003247 00 02/09/2010 101-3001-451.80-01 3RD QTR GRANT RED HOT BALLROOM INC VENDOR TOTAL 003248 00 02/09/2010 101-3001-451.80-01 3RD QTR GRANT REPUBLIC INTELLIGENT TRANSPORTATION VENDOR TOTAL 003205 00 02/09/2010 101-7006-431.56-02 DAMAGED FOUNDATION 003205 00 02/09/2010 101-7006-431,32-20 BKUP SIGNAL SVC 00 REYNA, JASMIN VENDOR TOTAL 108.46 108.46 100.00 100.00 1,776.25 1,776.25 50.00 50.00 71,249.35 71,249.33 400.00 416.44 816.44 136.50 136.50 20.00 20.00 568.40 568.40 2,000.00 2,000.00 2,000.00 21000.00 11,094.19 4,121.63 15,215.82 PREPARED 02/09/2010, 14:54:10 EXPENDITURE APPROVAL LIST PAGE 10 PROGRAM: GM339L AS OF: 02/09/2010 CHECK DATE: 02/09/2010 CITY OF LA QUINTA, CALIFORNIA, ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------------------------------------------------------------------------------------------ NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0005395 00 REYNA, JASMIN 42828 003247 00 02/09/2010 101-0000-228.30-00 REFUND 500 00 VENDOR TOTAL * 0000082 00 RIVERSIDE CNTY AUDITOR -CONTROLLER SEP-NOV 003060 00 02/09/2010 101-5004-424.31-19 CITATION REVENUE VENDOR TOTAL 0005378 00 RIVERSIDE COUNTY DIVISION LLC 010410 003228 00 02/09/2010 101-1002-413.53-03 MEMBERSHIP DUES VENDOR TOTAL 0000846 00 RIVERSIDE COUNTY RECORDER DEC'09 003060 00 02/09/2010 101-5004-424.34-04 RECORDING FEES VENDOR TOTAL > 0004837 00 RIVERSIDE COUNTY RECORDER NOV'09 003060 00 02/09/2010 101-5004-424.34-04 RECORDING FEES VENDOR TOTAL 0004583 00 RIVERSIDE COUNTY SHERIFF DEPT SH0000013249 003142 00 02/09/2010 101-5054-421.36-28 RETRO BOOKING FEES SH0000013375 003143 00 02/09/2010 101-5054-421.36-28 DEC -BOOKING FEES VENDOR TOTAL 0001481 00 RIVERSIDE RUBBER STAMP 8 ENGRAVING 10-59306 003192 00 02/09/2010 101-4001-415.56-01 DEPOSIT STAMP VENDOR TOTAL ■ 0000045 00 RUTAN 8 TUCKER 571570 003212 00 02/09/2010 101-1001-411.32-01 POINT HAPPY MASSAGE VENDOR TOTAL 0005375 00 SALON VENUS BL#102884 003224 00 02/09/2010 101-4000-341.20-00 REFUND VENDOR TOTAL ■ 0005380 00 SARTIN, JOHN BUSINESS LIC 003230 00 02/09/2010 101-1000-321.00-00 REFUND 0004027 00 SCMAF AMBRIZ 003094 00 02/09/2010 0004645 13466250 3 �0JOB385 00 SEVEN SUPPLY 003070 00 02/09/2010 00 SHERRILL 3 ASSOCIATES INC VENDOR TOTAL * 101-3001-451.51-01 ADULT SPORTS SUMMIT VENDOR TOTAL * 191-7004-431.56-52 IRRIGATION VENDOR TOTAL * 500.00 4,971.50 4,971.50 100.00 100.00 65.00 65.00 91.00 91.00 8,848.21 3,314.08 12,162.29 32.78 32.78 1,970.66 1,970.66 19.00 19.00 3.00 3.00 25.00 25.00 177.81 177.81 PREPARED 02/09/2010, 14:54:10 EXPENDITURE APPROVAL LIST PAGE 11 PROGRAM: GM339L AS OF: 02/09/2010 CHECK DATE: 02/09/2010 CITY OF LA ------------------------------------------------------------------------------------------------------------------------------------ QUINTA, CALIFORNIA VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------------------------------------------------------------------------------------------ NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0005385 00 SHERRILL & ASSOCIATES INC 5714 003237 00 02/09/2010 101-1003-413.55-07 ASTRONOMY PHOTO 163.13 VENDOR TOTAL * 163.13 0005363 00 SHIRLEY, JAMES A CONTRUCTION INC PYMT #2 003092 00 02/09/2010 401-1766-551.45-01 ST#32 & PHI CORP YD 36,278.69 PYMT #2 003093 00 02/09/2010 401-1791-551.45-01 ST#32 & PHI CORP YD 72,666.31 VENDOR TOTAL * 108,945.00 0005399 00 SIGNS BY TOMORROW PO-2162 003247 00 02/09/2010 270-0000-451.61-10 4SEASONS PANEL APP 345.83 VENDOR TOTAL * 345.83 0004249 00 SILVERROCK RESORT 97829622 003162 00 02/09/2010 101-0000-203.04-00 JAN'10 SALES TAX 62.00 97829622 003161 00 02/09/2010 101-3003-451.51-33 JAN'10 SALES TAX 51.00 97829622 003160 00 02/09/2010 101-3005-451.56-52 JAN'10 SALES TAX 35.00 97829622 003159 00 02/09/2010 101-7003-431.51-01 JAN'10 SALES TAX 45.00 97829622 003158 00 02/09/2010 101-7004-431.56-52 JAN'10 SALES TAX 36.00 VENDOR TOTAL * 229.00 0000463 00 SMITH PIPE & SUPPLY CO 2108634 003067 00 02/09/2010 101-7004-431.56-52 IRRIG MATERIALS 193.24 2108635 003068 00 02/09/2010 101-7004-431.56-52 IRRIG MATERIALS 26.26 2107241 003069 00 02/09/2010 101-7004-431.56-52 IRRIG MATERIALS 132.68 VENDOR TOTAL * 352.18 0001291 00 SOUND IMAGE INC 505203-IN 003094 00 02/09/2010 101-5008-419.34-04 RECORDING EQUIP 24.16 VENDOR TOTAL * 24.16 0004791 00 SOUZA, DEBRA 210108-A4/5/B2 003154 00 02/09/2010 101-3002-451.33-43 INSTRUCTOR PYMT 73.50 VENDOR TOTAL * 73.50 0000048 00 STAPLES BUSINESS ADVANTAGE 3130953645 003144 00 02/09/2010 101-1003-413.56-01 OFFICE SUPPLIES 7.57 3130953643 003144 00 02/09/2010 101-1003-413.56-01 OFFICE SUPPLIES 20.79 3130992442 003144 00 02/09/2010 101-1003-413.56-01 OFFICE SUPPLIES 124.87 3130953644 003144 00 02/09/2010 101-1003-413.56-01 OFFICE SUPPLIES 5.27 3130388194 003211 00 02/09/2010 101-1004-413.56-01 OFFICE SUPPLIES 29.94 3131548549 003152 00 02/09/2010 101-3001-451.56-01 OFFICE SUPPLIES 107.27 3131548548 003152 00 02/09/2010 101-3001-451.56-01 OFFICE SUPPLIES 113.58 3130388195 003060 00 02/09/2010 101-3002-451.56-01 OFFICE SUPPLIES 108.99 3131037354 003185 00 02/09/2010 101-3002-451.56-01 OFFICE SUPPLIES 59.13 3130734554 003059 00 02/09/2010 101-4001-415.56-01 OFFICE SUPPLIES 32.54 3130953646 003186 00 02/09/2010 101-4001-415.56-01 OFFICE SUPPLIES 78.62 ;3131059175 003187 00 02/09/2010 101-4001-415.56-01 OFFICE SUPPLIES 47.02 161037355 003144 00 02/09/2010 101-5001-424.56-01 OFFICE SUPPLIES 134.70 130953641 003144 00 02/09/2010 101-5001-424.56-01 OFFICE SUPPLIES 73.95 C9 W' PREPARED 02/09/2010, 14:54:10 EXPENDITURE APPROVAL LIST PAGE 12 PROGRAM: GM339L AS OF: 02/09/2010 CHECK DATE: 02/09/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------------------------------------------------------------------------------------------ NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0000048 00 STAPLES BUSINESS ADVANTAGE 3130953642 003144 00 02/09/2010 101-5001-424.56-01 OFFICE SUPPLIES 33.32 3130705463 003058 00 02/09/2010 101-5054-421.51-20 VOLUNTEER SUPPLIES 89.01 3130734533 003057 00 02/09/2010 101-6001-463.56-01 OFFICE SUPPLIES 67.04 VENDOR TOTAL ■ 1,133.61 0002912 00 STOWELL, ZEILENGA, RUTH, VAUGHN & 23342 003060 00 02/09/2010 101-0000-228.10-00 DEV DEP 2,844.00 VENDOR TOTAL * 2,844.00 0000053 00 SUNLINE TRANSIT AGENCY 41993 003209 00 02/09/2010 101-4000-341.30-00 JAN-BUS PASSES 50.00- 41993 003180 00 02/09/2010 501-0000-511.43-34 JAN-BUS PASSES 1,102.00 VENDOR TOTAL ■ 1,052.00 0005362 00 SUPERIOR PAPER & PLASTIC INC 268460 003094 00 02/09/2010 101-3002-451.56-02 FREIGHT -PAPER GOODS 100.00 VENDOR TOTAL * 100.00 0005386 00 THOMAS, CHARLES 42562 003245 00 02/09/2010 101-3000-342.70-00 REFUND 19.00 VENDOR TOTAL > 19.00 0000423 00 THOMPSON, LORNA 210133-B/3/4/D2003154 00 02/09/2010 101-3002-451.33-43 INSTRUCTOR PYMT 61.60 VENDOR TOTAL * 61.60 0000057 00 TOPS'N BARRICADES INC 1013674 003060 00 02/09/2010 101-7003-431.56-46 SIGNS 69.33 1013758 003060 00 02/09/2010 101-7003-431.56-46 SIGNS 271.88 1013773 003060 00 02/09/2010 101-7003-431.56-46 SIGNS 107.39 1013772 003060 00 02/09/2010 101-7003-431.56-46 SIGNS 81.51 1013770 003060 00 02/09/2010 101-7003-431.56-46 SIGNS 28.60 1013818 003060 00 02/09/2010 101-7003-431.56-46 SIGNS 418.69 1013819 003060 00 02/09/2010 101-7003-431.56-46 SIGNS 205.65 1013824 003060 00 02/09/2010 101-7003-431.56-46 SIGNS 359.31 1013842 003060 00 02/09/2010 101-7003-431.56-52 MATERIAL 130.50 1013678 003066 00 02/09/2010 101-7003-431.56-46 SIGNS 80.86 VENDOR TOTAL N 1,753.72 0000058 00 TRAFFEX ENGINEERS INC 7 OF 09-07 003178 00 02/09/2010 101-7006-431.32-08 JAN-CONT TRFF ENG 12,665.00 VENDOR TOTAL * 12,665.00 0000060 00 TRULY NOLEN INC 66898192 003060 00 02/09/2010 101-3005-451.43-59 LQ PARK -PST CNTRL 55.00 66898295 003144 00 02/09/2010 101-3005-451.43-64 SPORTS COMPLEX 96.00 66898912 003060 00 02/09/2010 101-3006-451.42-20 MUSEUM -PST CNTRL 40.00 6j899145 003060 00 02/09/2010 101-5008-419.42-20 CITY HALL -PST CNTRL 65.00 66898708 003060 00 02/09/2010 101-5054-421.42-20 PEST CONTROL 34.00 PREPARED 02/09/2010, 14:54:10 EXPENDITURE APPROVAL LIST PAGE 13 PROGRAM: GM339L AS OF: 02/09/2010 CHECK DATE: 02/09/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------------------------------------------------------------------------------------------ NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0000060 00 TRULY NOLEN INC 66899109 003060 00 02/09/2010 101-5054-421.42-20 PEST CONTROL 34.00 66898816 003060 00 02/09/2010 101-5055-422.42-20 ST#70-PST CNTRL 55.00 VENDOR TOTAL x 379.00 0005231 00 TSJ ELECTRICAL & COMMUNICATIONS 2008-03/2007-08003204 00 02/09/2010 401-1791-551.45-01 ST#32/PH1 CORP YD 21,664.48 VENDOR TOTAL * 21,664.48 0005396 00 TURNBULL, YVONNE 42722 003247 00 02/09/2010 101-3000-342.70-00 REFUND 28.00 VENDOR TOTAL x 28.00 0000062 00 UNDERGROUND SERVICE ALERT 120100343 003175 00 02/09/2010 101-7002-431.32-07 JAN-22 DIG ALERTS 33.00 VENDOR TOTAL * 33.00 0005379 00 URIBE, DOLORES AL#15965/15966 003229 00 02/09/2010 101-5000-322.20-00 REFUND 36.00 VENDOR TOTAL x 36.00 0000335 00 VALLEY PLUMBING 194727 003060 00 02/09/2010 101-5054-421.43-52 MAINT & REPAIR 84.00 VENDOR TOTAL a 84.00 0003088 00 VARIABLE SPEED SOLUTIONS, INC. 4792 003165 00 02/09/2010 101-7004-431.34-04 SRR LLD WATER PUMP 702.50 VENDOR TOTAL x 702.50 0005391 00 VELASCO, MARIA MORALES BL#107033 003242 00 02/09/2010 101-4000-341.20-00 REFUND 5.00 VENDOR TOTAL * 5.00 0002431 00 VINTAGE ASSOCIATES SI-79727 003096 00 02/09/2010 101-3004-451.30-96 JAN-PARK MAINT 655.16 SI-78856 003100 00 02/09/2010 101-3004-451.30-96 DEC -PARK MAINT 655.16 SI-79727 003097 00 02/09/2010 101-3005-451.34-04 JAN-PARK MAINT 34,507.16 SI-78856 003101 00 02/09/2010 101-3005-451.34-04 DEC -PARK MAINT 34,507.16 SI-79727 003098 00 02/09/2010 101-3006-451.34-04 JAN-PARK MAINT 500.00 SI-78856 003102 00 02/09/2010 101-3006-451.34-04 DEC -PARK MAINT 500.00 SI-79727 003095 00 02/09/2010 101-7004-431.34-04 JAN-PARK MAINT 2,402.41 SI-78856 003099 00 02/09/2010 101-7004-431.34-04 DEC -PARK MAINT 2,402.41 SI-80654 003172 00 02/09/2010 101-7004-431.56-02 PLANT REPLACEMENT 121.67 VENDOR TOTAL > 76,251.13 0005383 00 VISION INTERNET ENHANCEMENTSI 003235 00 02/09/2010 101-1004-413.53-05 TRAINING -CITY WEB 31080.00 s- VENDOR TOTAL 3,080.00 •9000070 00 WAL MART COMMUNITY PREPARED 02/09/2010, 14:54:10 EXPENDITURE APPROVAL LIST PAGE 14 PROGRAM: GM339L AS OF: 02/09/2010 CHECK DATE: 02/09/2010 CITY OF ------------------------------------------------------------------------------------------------------------------------------------ LA QUINTA, CALIFORNIA VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------------------------------------------------------------------------------------------ I NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0000070 00 WAL MART COMMUNITY 9423 003197 00 02/09/2010 101-3002-451.56-55 SMALL TOOLS/EQUIP 101.93 9905 003195 00 02/09/2010 101-5056-425.56-31 EMER SVC-BATTERIES 53.70 5461 003194 00 02/09/2010 501-0000-511.43-40 VEH WIPER BLADES 95.37 5992 003196 00 02/09/2010 502-0000-512.56-22 COMPUTER SUPPLIES 9.49 VENDOR TOTAL ■ 260.49 0005376 00 WEAVER ELECTRIC BL#107015 003225 00 02/09/2010 101-4000-341.20-00 REFUND 50.00 2008-03/2007-08003226 00 02/09/2010 401-1766-551.45-02 ST#32/CORP YD 21,600.00 VENDOR TOTAL * 21,650.00 0005360 00 WEST COAST LIGHTS & SIRENS INC 2714 003206 00 02/09/2010 101-5056-425.53-01 EMER SVC RADIO SUPPLIES 134.31 VENDOR TOTAL > 134.31 0004401 00 WILLDAN FINANCIAL SERVICES 52594 003156 00 02/09/2010 735-0000-234.10-00 AD ADMN FEE 148.58 52594 003157 00 02/09/2010 740-0000-234.10-00 AD ADMN FEE 806.65 . VENDOR TOTAL a 955.23 0000753 00 WIRELESS WATCHDOGS 82760 003060 00 02/09/2010 101-4002-415.41-25 MOBILE PH MAINT 152.00 VENDOR TOTAL ■ 152.00 0005390 00 WORLD GYM PALM DESERT LLC BL#397 003241 00 02/09/2010 101-1000-321.00-00 REFUND 54.00 VENDOR TOTAL * 54.00 0005108 00 YOUNG ELECTRIC SIGN COMPANY 800374-1002 003072 00 02/09/2010 101-3005-451.32-07 ELECTRIC SVC CONTRACT 2,000.00 TL45090 003094 00 02/09/2010 101-3005-451.56-52 LIGHT POLE@LQ PARK 1,660.00 TL45081 003094 00 02/09/2010 101-3005-451.56-52 LIGHT POLE@LQ PARK 1,295.56 8003741001 003206 00 02/09/2010 101-3005-451.32-07 LIGHTING MAINT 11,475.00 800374-1002 003073 00 02/09/2010 101-7094-431.32-07 ELECTRIC SVC CONTRACT 9,475.00 VENDOR TOTAL * 25,905.56 0000201 00 YOUNG ENGINEERING SVC 10-11 003206 00 02/09/2010 101-5002-424.33-28 CONT PLAN CK 4,025.00 VENDOR TOTAL * 4,025.00 0000853 00 ZUMAR INDUSTRIES, INC 119630 003176 00 02/09/2010 401-1781-551.45-01 GLF CART SIGN 2,247.21 119631 003177 00 02/09/2010 401-1781-551.45-01 GLF CART SIGNS 5,591.60 - VENDOR TOTAL > 7,838.81 `3 TOTAL EXPENDITURES 696,154.50 GRAND TOTAL »rrxxex 696,154.50 PREPARED 02/09/2010, 14:50:38 DETAIL BUDGET REPORT PAGE 2 PROGRAM: GM267L 67% OF YEAR LAPSED ACCOUNTING PERIOD 08/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ FUND 241 PA1 HOUSING AUTHORITY DEPT/DIV 9100 HOUSING AUTHORITY/ BA ELE OBJ ACCOUNT ***w*x***CURRENT**r******■ *****,**,*YEAR-TO-DATE111*111 ANNUAL UNENCUMB. SUB SUB DESCRIPTION ------------------------------------------------------------- BUDGET ACTUAL Y.EXP --------_-_-------------__-___----------------------------------------- BUDGET ACTUAL %EXP ENCUMBR. BUDGET BALANCE BDGT 70 RDA 705 HOUSING 10 Salaries & Wages 10 01 Permanent Full Time 208 125.00 60 1040 750.00 72 .00 1875 1125.00 40 10 10 Commissions & Boards 97 .00 0 485 .00 0 .00 875 875.00 0 10 Salaries & Wages 305 125.00 41 1525 750.00 49 .00 2750 2000.00 27 705 • HOUSING 305 125.00 41 1525 750.00 49 .00 2750 2000.00 27 70 ■r■ RDA 305 125.00 41 1525 750.00 49 .00 2750 2000.00 27 DIV 9100 TOTAL »>**** HOUSING AUTHORITY 305 125.00 41 1525 750.00 49 .00 2750 2000.00 27 PREPARED 02/09/2010, 14:50:38 DETAIL BUDGET REPORT PAGE 3 PROGRAM: GM267L 67X OF YEAR LAPSED ACCOUNTING PERIOD 0812010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ FUND 241 PA1 HOUSING AUTHORITY DEPT/DIV 9101 HOUSING AUTHORITY/LQRP BA ELE OBJ ACCOUNT *********CURRENT********** **********YEAR-TO-DATE******* ANNUAL UNENCUMB. SUB SUB ------------------------------------------------------------------------------------------------------------------------------------ DESCRIPTION BUDGET ACTUAL %EXP BUDGET ACTUAL %EXP ENCUMBR. BUDGET BALANCE BDGT 70 RDA 705 HOUSING 10 Salaries & Wages 10 01 Permanent Full Time 0 .00 0 0 .00 0 .00 0 .00 0 10 10 Commissions & Boards 0 .00 0 0 .00 0 .00 0 .00 0 10 ** Salaries & Wages 0 .00 0 0 .00 0 .00 0 .00 0 32 Contract Services 32 01 Attorney 0 .00 0 0 .00 0 .00 0 .00 0 32 10 Professional 0 .00 0 0 .00 0 .00 0 .00 0 32 ** Contract Services 0 .00 0 0 .00 0 .00 0 .00 0 51 Rental Expense 51 30 Rental Exp/LQRP 0 .00 0 0 .00 0 .00 -0 .00 0 51 ** Rental Expense 0 .00 0 0 .00 0 .00 0 .00 0 53 Service & Supplies 53 01 Printing 0 .00 0 0 .00 0 .00 0 .00 0 53 ** Service & Supplies 0 .00 0 a .00 0 .00 0 .00 0 56 Service & Supplies 56 01 Office Supplies 0 .00 0 0 37.31 0 .00 0 37.31- 0 56 ■■ Service & Supplies 0 .00 0 0 37.31 0 .00 0 37.31- 0 705 **■ HOUSING 0 .00 0 0 37.31 0 .00 0 37.31- 0 70 ** ** RDA 0 .00 0 0 37.31 0 .00 0 37.31- 0 DIV 9101 TOTAL ******* LQRP 0 .00 0 0 37.31 0 .00 0 37.31- 0 DEPT 91 TOTAL ******* HOUSING AUTHORITY 305 125.00 41 1525 787.31 52 .00 2750 1962.69 29 FUND 241 TOTAL ********* PA1 HOUSING AUTHORITY 305 125.00 41 1525 787.31 52 .00 2750 1962.69 29 PREPARED 02/09/2010, 14:50:38 DETAIL BUDGET REPORT PAGE 4 PROGRAM: GM267L 67% OF YEAR LAPSED ACCOUNTING PERIOD 08/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ FUND 242 PA2 HOUSING AUTHORITY DEPT/DIV 9102 HOUSING AUTHORITY/HOUSING AUTHORITY BA ELE OBJ ACCOUNT *********CURRENT********** **********YEAR-TO-DATE******* ANNUAL UNENCUMB. SUB SUB DESCRIPTION ------------------------------------------------------------------------------------------------------------------------------------ BUDGET ACTUAL %EXP BUDGET ACTUAL %EXP ENCUMBR. BUDGET BALANCE BDGT 70 RDA 706 Housing 32 Contract Services 32 01 Attorney 0 .00 0 0 .00 0 .00 0 .00 0 ' 32 10 Professional 0 .00 0 0 .00 0 .00 0 .00 0 32 ** Contract Services 0 .00 0 0 .00 0 .00 0 .00 0 53 Service & Supplies 53 01 Printing 0 .00 0 0 .00 0 .00 0 .00 0 53 ** Service & Supplies 0 .00 0 0 .00 0 .00 0 .00 0 56 Service & Supplies 56 01 Office Supplies 0 .00 0 0 .00 0 .00 0 .00 0 56 ** Service & Supplies 0 .00 0 0 .00 0 .00 0 .00 0 706 ** ** Housing 0 .00 0 0 .00 0 .00 0 .00 0 70 ** ** RDA 0 .00 0 0 .00 0 .00 0 .00 0 DIV 9102 TOTAL ******* HOUSING AUTHORITY 0 .00 0 0 .00 0 .00 0 .00 0 DEPT 91 TOTAL ******* HOUSING AUTHORITY 0 .00 0 0 .00 0 .00 0 .00 0 PREPARED 02/09/2010, 14:50:38 DETAIL BUDGET REPORT PAGE 5 PROGRAM: GM267L 67% OF YEAR LAPSED ACCOUNTING PERIOD 08/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ FUND 242 PA2 HOUSING AUTHORITY DEPT/DIV 9200 HOUSING AUTHORITY/ BA ELE OBJ ACCOUNT *********CURRENT********** **********YEAR-TO-DATE******* ANNUAL UNENCUMB. SUB __---------------------------------------------------------------------------------------------------------------------------------- SUB DESCRIPTION BUDGET ACTUAL %EXP BUDGET ACTUAL %EXP ENCUMBR. BUDGET BALANCE BDGT 70 RDA 706 Housing 10 Salaries & Wages 10 01 Permanent Full Time 208 125.00 60 1040 750.00 72 .00 1875 1125.00 40 10 10 Commission & Boards 97 .00 0 485 .00 0 .00 875 875.00 0 10 ** Salaries & Wages 305 125.00 41 1525 750.00 49 .00 2750 2000.00 27 706 ** ** Housing 305 125.00 41 1525 750.00 49 .00 2750 2000.00 27 70 ** ** RDA 305 125.00 41 1525 750.00 49 .00 2750 2000.00 27 DIV 9200 TOTAL ******* HOUSING AUTHORITY 305 125.00 41 1525 750.00 49 .00 2750 2000.00 27 PREPARED 02/09/2010, 14:50:38 DETAIL BUDGET REPORT PAGE 6 PROGRAM: GM267L 67% OF YEAR LAPSED ACCOUNTING PERIOD 08/2010 CITY OF LA QUINTA, CALIFORNIA ____________________________________________________________________________________________________________________________________ FUND 242 PA2 HOUSING AUTHORITY DEPT/DIV 9201 HOUSING AUTHORITY/Washington St Apts BA ELE OBJ ACCOUNT *********CURRENT********** **********YEAR-TO-DATE******* ANNUAL UNENCUMB. Y. SUB SUB DESCRIPTION ____________________________________________________________________________________________________________________________________ BUDGET ACTUAL %EXP BUDGET ACTUAL %EXP ENCUMBR. BUDGET BALANCE BDGT 70 RDA 706 Housing 10 Salaries & Wages 10 01 Permanent Full Time 0 .00 0 0 .00 0 .00 0 .00 0 10 10 Commission & Boards 0 .00 0 0 .00 0 .00 0 .00 0 10 ** Salaries & Wages 0 .00 0 0 .00 0 .00 0 .00 0 51 Rental Expenses 51 30 Rental Exp/WSA 0 .00 0 0 .00 0 .00 0 .00 0 51 ** Rental Expenses 0 .00 0 0 .00 0 .00 0 .00 0 82 Principal Payment 82 30 Prin Pymt/Provident/WSA 0 .00 0 0 .00 0 .00 0 .00 0 82 31 Prin Pymt/USDA/WSA 0 .00 0 0 .00 0 .00 0 .00 0 82 ** Principal Payment 0 .00 0 0 .00 0 .00 0 .00 0 83 Interest Payment 83 30 Int Pymt/Provident/WSA 0 .00 0 0 .00 0 .00 0 .00 0 83 31 Int Pymt/USDA/WSA 0 .00 0 0 .00 0 .90 0 .00 0 83 ** Interest Payment 0 .00 0 0 .00 0 .00 0 .00 0 706 ** ** Housing 0 .00 0 0 .00 0 .00 0 .00 0 70 ■* ** RDA 0 .00 0 0 .00 0 .00 0 .00 0 DIV 9201 TOTAL ******* Washington St Apts 0 .00 0 0 .00 0 .00 0 .00 0 DEPT 92 TOTAL ******* HOUSING AUTHORITY 305 125.00 41 1525 750.00 49 .00 2750 2000.00 27 FUND 242 TOTAL ********* PA2 HOUSING AUTHORITY 305 125.00 41 1525 750.00 49 .00 2750 2000.00 27 CeiJif 4 64:Z0 Q"14trC4V COUNCIL/RDA MEETING DATE: February 16, 2010 ITEM TITLE: Receive and File Transmittal of Treasurer's Report as of December 31, 2009 RECOMMENDATION: Receive and file. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: � STUDY SESSION: PUBLIC HEARING: Receive and File Transmittal of Treasurer's Report dated December 31, 2009 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 tg..?.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. "w. 052 Respectfully submitted, J —4 � I John M. Falconer, Finance Director Approved for submission by: (11 twl�yol�leae_- Thomas P. Genovese, City Manager Attachment: 1. Treasurer's Report, City of La Quinta "w A 053 2 ATTACHMENT 1 MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurers Report for December 31, 2009 DATE: February 1, 2010 Attached is the Treasurer's Report for the month ending December 31, 2009. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Notes Sold/Matured Other Ending Change LAIF Certificates of Deposit US Treasuries US Gov't Sponsored Enterprises Commercial Paper Corporate Notes Mutual Funds $ 48,106,194 1,209,000 102,975,248 15,262,998 - $ 4,050,000 64,000,000 (2) (2) (2) 1 $ (3,200,000) (68,000,000) (145,425) 0 0 (12,092) 904,183 $ 48,956,194 1,209,000 98,829,823 0 0 15,250,906 904,183 850,000 0 (4,145,425) 0 0 (12,092) 904,183 Subtotal $ 167,553,440 $ 68,050,000 $ 71,200,000 $ 746,666 $ 165,150,106 $ 21403,334 Cash 1 $ 566,593 $ 1,535,407 1 8 3 $ 968,814 1,535,407 Total $ 166,986,847 1 $ 69,585,407 1 1 $ 71,200,000 $ 746,666 1 $ 166,118,920 $ {867,927) I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. l John M. Falconer Date Finance Director/Treasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. (3) The cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. •r".. ' t'i 5 4 3 Treasurer's Commentary For the Month of December 2009 Cash Balances — The portfolio size decreased by $868,000 to end the month at $166.12 million. The major reason for the decrease was $1.82 million in Capital Projects - $995,000 for Hwy 111 Phase 3 improvements and $440,000 for the Phase 1 Maintenance Yard improvements. Investment Activity — The average maturity of the portfolio increased by 87 days to 239 days at the end of December. The Treasurer follows a buy and hold investment policy and five (5) U.S. Treasury Securities were purchased in December. Two of the U.S. Treasury Securities mature in one (1) year and the other three U.S. Treasury Securities mature in six (6) months. The sweep account earned $12 in interest income for the month of December and the bank fees for the month were $ 1,982 which resulted in a net decrease of $1,970 in real savings. Portfolio Performance — The overall portfolio performance decreased by two (2) basis points from the prior month and ended at .51 % for the month, with the pooled cash investments yielding .56%. The portfolio yield should continue to stay at these levels for the near future. At this time last year, the portfolio was yielding 1.42% which reflects the current interest rate environment. Looking Ahead While the liquidity crisis impacting financial and business institutions has somewhat waned, the Treasurer is still concentrating on safety first and foremost. In the short term, the Treasurer will be maintaining LAIF balances at the maximum allowable percentage because its rate declines slower in a declining rate environment. The Treasurer will not be investing in non-TLGP corporate notes, non-TLGP commercial paper or Fannie Mae or Freddie Mac Government Sponsored Enterprises (GSE) due to the current economic conditions affecting the financial markets. The Finance Department will be only remitting Redevelopment Pass Through payments in August of each year instead of in February, June and August. As a result of this change, future cash flow reports will show more funds available to invest between February and July. The Treasurer plans to invest these funds in either short term Farm Credit (GSE) or Federal Home Loan Bank (GES) Discount or Bullet Notes to earn additional interest. While these investments will reduce the overall yield of the portfolio, the actual interest income will increase. 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EtA 3 damNe.@rv�S-mP�w�B 'ag .- z g ^ m�." m2"zo"ate g':$ o ^m": g g°=mNNm eg o� »wwA8 gmm"wwa�„" vim& �$ S vm«gym. �w €SB m.m. a�CPWTrN gS^ 44t2 e � e w w w �8a E FCv�o Ez �g a` iEoi°g-nEEZ v2a " Effi w g�3 {g� a�rw�E" m8��3Ta E - fi FVNJJM1VUIF Gg FUNJJLLVVSF FU�JLL8mg 6 k . jj6V FVNEF 6. `N4 !{ � \ !ev § lrRrl= A2-- !! r �!§§R MR § \ \) }\®} \}\) j - | \ � 061 10 City of La What Comparative Rates of Interest December 31, 2009 City of La Duthie Three Month Au9ust2066 4.94% 5.01% 497% 48 4.97% 4.95% Sept 200E 4.98% 5.01% 4.99% 53 5.00% 5.02% Oct2006 5.00% 5,02% 5.01% 67 4,96% 5.10% Nov 2006 5.04% 5.03% 5.03% 82 4 94% 5.13% Dec 20M 5.08% 5.04% 5.06% 80 4.90% 5.13% Jan 2007 5.18% 5,12% 5.16% 64 4.98% 5.16% Feb 20W 5,19% 5.13% 6.17% 45 4.95% 5.18% Mar 207 5.21% 5.03% 5.15 % 67 4,88% 5.21% Apr2007 5.20% 5.14% 5.15% 42 4.84% 5.22% May 207 5.20% 5.05% 5.16% 32 4.81% 5.25% June 2007 5.19% 4,88% 5,10% 85 481% 5.25% FY 0710E July 2007 5.21% 4.90% 5,12% 129 4.80% 5.25% August2007 5.17% 4.85% 5.08% 109 4.59% 5.25% Sept 2007 5.16% 4.86% 5,06% 129 4.00% 5.23% Oct 20117 5.11% 4,85% 5.02% 115 3.95% 5.14% Nov 2007 5,03% 4.83% 496 % 99 3.34% 4,%% Dec 207 4.95% 3.43% 4.45% 123 3.39% 4.80% Jan 2008 4.58% 3,33% 4,22% % 2.31% 462% Feb 2008 4.12% 324% 3,85% 86 207% 4.16% Mar2008 4,07% 2.83% 3.67% 74 1.50% 378% Apr2008 3.45% 3.27% 3.41% 82 170% 3.40% May 2008 3.14% 3.27% 3,17% 63 1.92% 3.07% June 2008 3.09% 1.94% 2.86% 80 2.14% 2.89% FY MM9 July 200E 2,99% 1.93% 277% 62 1,70% 1.88% 2.29% 275% 218% 2,79% August 200E 3.16% 1,92% 2.88% 51 1.69% 1.89% 2.14% 2.38% 2.08% 2.78% Sept 2008 2.81% 1,92% 2.64% 37 1.42% 179% 1.96% 2A0% 2,13% 2.77% Oct 2008 266% 261% 2.61% 29 0.90% 1.40% 172% 1.50% 2.07% 2,71% Nov 2008 238% 2.36% 2.36% 64 0.15% 0,49% 1.04% 1.25% 1.45% 2.57% Dec 200E 1.60% 0,18% 142% 116 0,05% 0.25% 0.59% 0.88% 097% 2.35% Jan 2009 1.36% 0,18% 1,23% 82 0.15% 0.35% 043% 0.88% 0.31% 2.05% Feb 2009 1.23% 0.18% 1.11% 75 0.30% 0.50% 061% 0.88% 0.48% 1,87% Mar 20M 1.26% 0.18% 1.13% 69 0.20% 042% 070% 0.88% 0.37% 182% Apr2009 0.94% 0.18% 0.85% 54 0.31% 0.33% 0,59% 0.88% 0,28% 1.61% May 2009 0,92% 0,18% 0.84% 80 0.18% 0.30% 053% 0,88% 0.23% 1.53% June 2009 0.85% 0.29% 0.80% 111 0.20% 0.35% 0.55% 1.13% 0.26% 1,38% FYN110 July 2009 069% 0.30% 065% 111 0.19% 0.28% 047% 1,00% 0.28% 1.04% August2009 OU% 0.30% 0.61% 92 0.16% 0.26% 046% 1.00% 0.24% 0.93% Sept 2009 0.56% 0,31% 0.53% 112 0.12% 0.19% 041% 1.00% 0,19% 0.75% Cot 2009 0.62% 0.31% 0.50% 90 0.08% 0.19% 0.38% 1.00% 0.19% 065% Nov 2009 0,56% 0.31% 0.53% 152 004% 0,14% 0.32% 075% 0,15% 061% •».. �; 062 11 I I i I i I I I 1 I •1 1 1 I I I ' 1 1 1 I I I 1 i i i II it s o V 04 o 0 0 o r o 0 N O O O O 0 CDC O � N O a0 (O V' N O O O O O O � a m O 47 �C C d 0 II •,.. n 063 12 w C1 4 ,,44 �Qu&ra Wa. La FM OF ,1,KE0 COUNCIL/RDA MEETING DATE: February 16, 2010 ITEM TITLE: Receive and File Transmittal of Revenue and Expenditure Reports dated December 31, 2009 RECOMMENDATION: Receive and File FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: 3 STUDY SESSION: PUBLIC HEARING: Transmittal of the December 31, 2009 Statement of Revenue and Expenditures for the City of La Quinta. Respectfully submitted, John M. Falconer, Finance Director M Approved for submission by: / "/ Thomas P. Genovese, City Manager Attachment: 1. Revenue and Expenditures Report, December 31, 2009 ». 065 2 CITY OF LA QUINTA REVENUES - ALL FUNDS 07101/2009 - 1213112009 ATTACHMENT 1 FUNDS ADJUSTED BUDGET RECEIVED % RECEIVED General $39,636,923.00 $10,287,449.58 26.00% Library 2,552.500,00 0.00 0.00% Gas Tax Revenue 959,200.00 306,390.36 31.90% Federal Assistance 350,055.00 0,00 0.00% JAG Grant 86,303.00 32,319.92 37.40% Stoat (Cops) Revenue 100,000.00 45.84 0,00% Indian Gaming 120,300.00 86,759.92 72.10% Lighting & Landscaping 947,800.00 60.640,56 6.40 % RCTC 1,970,763.00 1,327,798.02 67.40% Development Funding 0.00 0.00 0,00% Crime Violent Task Force 0.00 0,00 0,00% AB 939 14,000.00 2,770.12 19.80% Quimby 15,600.00 20,324.76 130.30% Infrastructure 100.00 788,12 768.10% Proposition I 606.885.00 1,170.03 0.20% South Coast Air Quality 99.700.00 30,804.19 30.90% CMAQ/ISTEA 177,00000 0.00 0.00% Transportation 388,400.00 75,090,21 19.30% Parks 8 Recreation 111,500.00 28,545.00 25.60% Civic Center 140,400.00 31,903.31 22.70% Library Development 44,400.00 11,361.00 25.60% Community Center 21,000.00 4,627,13 22.00% Street Facility 14,700.00 105,305,42 716.40% Park Facility 3.800.00 862.66 22,70% Fire Protection Facility 26,500.00 4,515.64 17.00% Arts In Public Places 37,325A0 12.364.20 33.10% Interest Allocation 0.00 0.00 0,00% Capital Improvement 97,050,873,00 2,235,574,66 2.30% Equipment Replacement 23,800,00 22,684.59 95,30% Information Technology 340,744.00 333,949.48 98.00% Park Equipment B Facility 13.600.00 3,214.18 23,60% SilverRock Gott 3,430,349.00 1,077,124.00 31,40% SilverRock Golf Reserve 70,707.00 462.54 0.70% La Quints Public Safety Officer 2,200.00 2,044.31 92.90 % La Quinta Financing Authority 6,603,611.00 4,356,882.41 06,00% RDA Project Area No. 1 59,289,392.00 3,226,391.00 5.40% RDA Project Area No. 2 31,327,499.00 1,570,739.82 5.00 % La Quinta Housing Authority 0.00 0.00 0.00% Total $24657792900 $25,260,902.98 066 3 CITY OF Lik QUINTA EXPENDITURES - ALL FUNDS FUNDS BUDGET EXPENDITURES ENCUMBERED BUDGET General Library 1,720,350.00 279,5U,79 0.00 1,440,815.21 Gas Tax 1669, 19400 602.1089 0.00 1,066,995. 11 Federal Assistance 334,230.00 0.00 0.00 334,230.00 JAG Grant 86,303.00 32,307,20 0.00 53,995,80 Slesf(Cops) Revenue 129.544.00 29,54332 000 10000068 Indian Gaming 120.300.00 71,00876 0.00 4929124 Lighting B Landscaping 979,504.00 489,751.96 0.00 489,75204 RCTC 1,97D,763.00 1.327,79002 0.00 6<2,g64.98 Development Agreement 0,00 0.00 0.00 0.00 CV Violent Crime Task Force 205,00000 195,183,99 0.00 9.816.01 AS 939 217,482.00 36,078.63 2,000.00 179,403.37 Quimby 9,619,96300 36,74297 0,00 9.581,220,03 Infraslmclure 397,576.00 4,502,50 0.00 393,073.50 Proposition I 606,885.00 11012,50 000 595,872.50 South Coast Air Quality 372,582.00 22.180.87 000 350p01,13 CMAQ 177000.00 000 0.00 177.000.00 Transportation 753039200 1,213 664 84 0.00 6,316,72716 Parks S Recreation 15,000.00 4,628,15 0.00 10,371.85 Civic Center 295,264.00 130.593,19 0.00 164,690,81 Library Development 19,500.00 569029 0.00 13,809.71 Community Center 0.00 000 000 0.00 Street Facility 2.476.398.00 506304. 12 000 1970,093.83 Perk Facility 0M 102,539.20 0.00 (102.53929) Fire Protection 9,2WO 2,745.12 Dw 6,504.88 Ads In Public Places 496,200.00 29,145.81 0.00 467.054.19 Interest Allocation 0.00 0.00 000 DOD Capital Improvement 97,050.67300 2235, 574.66 46,208.08 94 769.090 26 Equipment Replacement ]54,607.00 90,59164 27.479.66 636.535.50 Information Teci1n01ogy 522,92200 177.6 56 0.00 345.254.44 Park Maintenance Facility 378,931.00 6,909.58 0.00 37104142 Bilverfiock Golf 4,185771.0 1,848,487,85 68984(195 1650.436.20 GilverRock Reserve 0.00 0.00 0.00 0.00 LQ Public Safety Officer 2,000.00 000 0.00 2.000.00 La Quinta Financing Authority 8604,411.00 4,360.16241 0.00 2,244,248.59 La Quima Housing Auhonly 5,500.00 1,28731 0,00 4,21269 RDA Project Area No, 1 114.786,592,00 14 743,842 61 0,00 100,042,]49.39 RDA Project Area No. 2 43,314.366,00 2,932,MI 31 0.00 40,381,46469 at., �. 067 4 CITY OF LA OUINTA 07/01/2009-1213112009 GENERAL FUND REVENUES DETAIL ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED TAXES: Property Tax 2,993,000.00 790,020.67 2,202,979.33 26.400% No Low Property Tax Distribution 3.413,000.00 1.659,509.81 1,753.490.19 48.620% Statutory Tax 0.00 0.00 0.00 0.000% Sales Tax 5,617,500,00 1,421.913.31 4,195,586,69 25.310% Sales Tax Reimbursement 1,872,500.00 462.452.40 1,410,04760 24.700% Document Transfer Tax 573,760.00 170,989.60 402.770.40 29,800% Transient Occupancy Tax 4,128,000.00 979,133.38 3,148,866,62 23.720% Transient Occupancy Tax - Mitigation Measures 328,300.00 150.00 328,150.00 0.050 % Franchise Tax 158450000 329130,19 125536901 20.770% TOTALTAXES 20,510,560.00 5,813,299,36 14,697,260.64 28.340% LICENSE & PERMITS: Business License 288.800.00 153,15&30 135,643,70 53.030% Animal License 19,700.00 16,042.50 3,657.50 81.430% Building Permits 101,500.00 111,081.74 (9,581.74) 109.440% Plumbing Permits 18,100.00 13,538.25 4,561.75 74.800% Mechanical Permits 13,60000 9,938.50 3,661.50 73.080% Electrical Permits 12,400.00 14,065.07 (1,665.07) 113,430% Gar -age Sale Permits 12.600.00 8,370.00 4,230.00 66,430% Misc, Permits 45,300.00 28 593.03 16 706,97 63.120% TOTAL LICENSES & PERMITS 512.000.00 354,785.39 157,214.61 69,290% FEES: Sala of Maps & Publications 3,700.00 2.373,95 1,326.05 64.160 % Community Services Fees 328,900.00 229,669.31 99,230.69 69.830% Finance 550.00 405.00 145.00 73840% Bldg &Safety Fees 85,900.00 91,192.04 (5,292.04) 106.160% Community Development Fees 50,000.00 28,572.50 21,427.50 57.150% Public Works Fees 327 400 DO 57 918,60 275 481.40 15S60% TOTAL FEES 796,450.00 404,131.40 392,318.60 50.740% INTERGOVERNMENTAL Motor Vehicle In -Lieu 3,931,500.00 29,292.37 3,902,207,63 0.750% Motor Vehicle Code Fines 107,100.00 38,835.73 68,264.27 36,260% Parking Violations 48,500,00 28.204,67 20.295.33 58.150% Misc. Fines 36,800,00 77,449.83 (40,649.83) 210.460% Federal Gov! Grants 202,098.00 5,291.00 196,807.00 2.620 % County of Riverside Grant 50,000.00 0.00 50,000.00 0.000% Stale of Califomia Grant 38,282.00 20,581 42 17.700,58 53.760% Fire Services Credit- Capital (101 10003370000; 3,748,505.00 364,874.81 3,383,630A9 9.730% Fire Services Credit- Oper(10150003375000) 5,068,200.00 1,153,183.86 3.915.016.14 22.750% CVWD 16,800,00 8,414.00 8,400.00 50.000% CSA152 Assessment 238 500.00 253 757.26 (15 257.26) 106.400% TOTAL INTERGOVERNMENTAL 13,486,285.00 1,979,870.95 11,506.414.05 14,680% INTEREST 3,816,13300 1.531,725.01 2,284.407.99 40.140% MISCELLANEOUS Miscellaneous Revenue 11,000.00 15,689.99 (4,689.99) 142.640% AB939 94,900.00 27,467.72 67,432.28 28.940% Insurance Recoveries 0.00 11,482.14 (11,482.14) 0.000% Assmnt Dist Surplus 0.00 000 0.00 0.000% Other Mitigation Measures 0.00 0.00 0.00 0.000% Litigation settlement 0.00 0.00 0.00 0.000% Cash Over/(Shod) 50.00 0.88 49.12 1.760% TOTAL MISCELLANEOUS 105.950.00 54,640.73 51,309.27 51.570% TRANSFERIN 40954500 148996.74 260548.26 36.380% TOTAL GENERAL FUND 39,636,923.00 10.287,449,58 29,349,473.42 25.950% ki CITY OF LA DUINTA 0710112009 - I V3112009 GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT ADJUSTED IV31109 REMAINING BUDGET EXPENDITURES ENCUMBERED BUDGET GENERAL GOVERNMENT: LEGISLATIVE 1.031,015.00 260,88363 0,00 2BI,200.35 CITY DEVELOPMENT SERVICES RVIICE 930,643.00 IWS43.W 0,00 829S99.3J MANAGEMENT SERVICES 1,930,]3J.00 1,100,840.04 0.00 828,898.98 MANAGEMENI GERVICES 1,]2990000 9]6,310.22 000 753589,00 TOTAL GENERAL GOVERNMENT CITY CLERK JG6.fi3] 00 17 iB93fi 0.00/114/714 TOTAL CITY CLERK - COMMUNITY SERVICES FINANCE: PARKS& RECREATION ADMINISTRATION 1,440,141,00 85Q76175 0.00 583.379.25 SENIOR CENTER 419,7WW 192,026.18 0,00 227,772,82 PARKS& RECREATION PROGRAMS 210,49800 IN 888.17 1,43369 104.176.14 LIBRARY 1,432,93400 225,67670 5,US 81 1,201,408.49 MUSEUM 296863.00 51,945.82 OAO 244,917,18 PARK MAINTENANCE 1031084.00 435814.58 0.00 595469,42 TOTAL COMMUNITY SERVICES - - FISCAL SERVICES 1,098,857,00 581,343.77 000 517.513.23 CENTRAL SERVICES 326]96.00 1J001258 000 151J83A2 TOTAL FINANCE '423 BUILDING & SAFETY: BUILDING&SAFETY -ADMIN 392,295,00 212,342.21 0.00 179.95279 BUILDING 958,50,W 492,71547 000 4fi5,732.53 CODE COMPLIANCE 1,054,J85.00 549,458.13 0.00 505,326.87 ANIMAL CONTROL 401,854.00 1%W864 0,00 205.165.16 FIRE 4,951,940.00 1, 176,116,51 0.W 3.781,82349 EMERGENCY SERVICES 168,225.00 103,143.13 0.00 65,081.87 CIVIC CENTER BUILDING -OPERATIONS 11785,N, 00 ]81898.93 0.00. 398207.07 TOTAL BUILDING & SAFETY POLICE: POLICE SERVICES 12,588,245.00 3.991,13695 0.00 8,597,108.05 TOTAL PUBLIC SAFETY COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 1581,43200 409,019. 16 0.00 1,172.412B4 CURRENT PLANNING 848416.00 113440.95 216J.01 462,80].98 TOTAL COMMUNITY DEVELOPMENT -TO PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 748,47 1.00 306253.30 21,"667 421,771.03 DEVELOPMENT & TRAFFIC 1,10O75900 524,661.27 000 576.09773 MAINT/OPERATIONS - STREETS 4,309.287.00 1,80,350.97 0.00 2,461,936.03 MAINT/OPERATIONS- LTGILANDSCAPING 1,814.14200 65Q96B.35 0.00 1,157,17365 CONSTRUCTION MANAGEMENT 1,395550.00 711103 15'22.IS 6]5531.82 TOTAL PUBLIC WORKS - TRANSFERS OUT 5,040,083.00 718,644,41 000 4321,438.59 GENERAL FUND REIMBURSEMENTS (680049T00) (239785742) 0,00 (4402639.58) NET GENERAL FUND EXPENDITURES 43.937.605.00 16,37464462 46,718.39 27,516,241.99 14. ^ 069 s CITY OF LA OUINTA 07/01/2009 - 12/31/2009 ALL OTHER FUNDS REVENUE DETAIL ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED LIBRARY: County of Riverside 2,549,700.00 0.00 2,549,700.00 0.000% Contributions 0.00 0.00 000 0.000% Interest 2800.00 0,00 2800.00 0.000% TOTAL LIBRARY 2,552,500.00 0.00 215521500.00 0.000% GAS TAX REVENUE: SeGion 2105 201,600.00 103,120,66 98,479.34 51.150% Section 2106 123,600.00 63,017.63 60,582.37 50.990% Section 2107 271,600.00 139.824.12 131,775,88 51.480% Section 2107.5 0.00 0.00 0.00 0,000% Traffic Congestion Relief 357,000.00 0.00 357,000.00 0.000% Interest 5400,00 427.95 4,972.05 7,930% TOTAL GAS TAX 959,20000 306,390.36 652,80964 31.940% FEDERAL ASSISTANCE REVENUE: CDBG Grant 350,05500 0,00 350,055.00 0.000% Federal Stimulus 0.00 0.00 0.00 0.000% Interest 000 0,00 0.00 0,000% TOTAL FEDERAL ASSISTANCE 350,055.00 0.00 350,05500 0000% JAG GRANT Grant Revenue 86,303.00 32,307.20 53,995.80 37.430% Interest 0.00 12.72 (12,72) 0.000% TOTAL JAG GRANT 86,303.00 32.319,92 53,983.08 37.450% SLESF (COPS) REVENUE: SLESF (Cops) Funding 100.000.00 0.00 100,000.00 0.000 Interest 0.00 45,84 (46.84) 0.000% TOTAL SLESF (COPS) 100.000.00 45.84 99,954.10 0.050% INDIAN GAMING Grantrevenue 120,000.00 86.700,58 33,299.42 72.250% Interest 300.D0 59.34 240.66 19.780% TOTAL INDIAN GAMING 120,300.00 86,759.92 33,540,08 72.120% LIGHTING S LANDSCAPING REVENUE: Assessment 947,800.00 60,640.56 887.159.44 6.400% Developer 0.00 0.00 0,00 0.000% Interest 0,00 0.00 000 0.000% TOTAL LIGHTING S LANDSCAPING 947,800.00 60.640.56 887,159.44 6.400% RCTC RCTC Funding 1,970,763,00 1.327.798.02 642.964.98 67,370% Transfer in 0,00 0.00 0.00 O.ODO% TOTAL RCTC DEVELOPMENT AGREEMENT FUND Mitigation Measures 0.00 0.00 0.00 0.000% Interest 0.00 0,00 0.00 0.000% Transfer in 0.00 0,00 0.00 0.000% TOTAL DEV AGREEMENT 0.00 0.00 0.00 0.000 CRIME VIOLENT TASK FORCE Member Contribution- Carryover 0.00 0.00 0.00 0.000% Grant revenue - JAI 0.00 0.00 0.00 0.000% CLET Line 0.00 0,00 0,00 0.000% Asset Forfeiture -State Adjudicated 0.00 0.00 0,00 0.000 % Interest 0.00 0.00 0.00 0.000% TOTAL CRIME VIOLENT TASK FORCE 0.00 0.00 0.00 0.000% AS 939 REVENUE: AS 939 Fees 0.00 0.00 0.00 0.000% Interest 11000.00 2,770.72 71,229.88 19.790% TOTAL AS 93922 " n 070 7 0710112009-1213112009 CITY OF LA QUINTA ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED QUIMBY REVENUE: 0,00 Quimby Fees 0.00 0.00 0.00 0.000% Donations 0.00 0.00 0.00 0.000% Interest 15 600.00 20 324.76 (4 724.78) 130 290% TOTAL QUIMBY 'f5, 00 a 20:32d-75- 4, 7247'6 .N2909a INFRASTRUCTURE REVENUE: Utility refund 0.00 0.00 0.00 0.000% Interest 100.00 788.12 (688,12) 788.120% Transfer in 0.00 0.00 0.00 0.000% TOTAL INFRASTRUCTURE 100.00 788,12 (688.12) 788.120% PROPOSITION 1 B - S91266 Prop I Grant 606,885.00 000 606,885.00 0.000% Interest 0.00 1170.03 (1170.031 0.000% TOTAL PROPOSITION B 6D6F85W-ffiflU3 6i1r,133977'-1Tf90� SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution 48,900.00 14,062.91 34,837.09 28,760% MSRC Funding 48,000.00 16,137.46 31,862.54 33.620% Street Sweeping Grant 0.00 0.00 0.00 0.000 % Interest 2800.00 603.82 2,196,18 21.570% TOTALSCAQ 99,700.00 30.804.19 68,895.81 30.900% CMAQIISTEA State Grants 177,000.00 0.00 177.000.00 0.000% Interest 0.00 0.00 0.00 0.000% Transfer in 0,00 0.00 0,00 0.000 TOTAL TRANSPORTATION 177,000.00 0.00 177,000.00 0.000% TRANSPORTATION Developer fees 382.400,00 65,010.64 317.389.36 17.000% Interest 6,000.00 10,079,57 (4,079.57) 167.990% Transfer in 0.00 0.00 0.00 0.000% TOTAL TRANSPORTATION 388,400,00 75,090.21 313.309.79 19.330% PARKS 8 RECREATION Developer fees 111.500.00 28,545.00 82.955.00 25.600% Interest 000 0.00 0.00 0.000% Transfer in 000 0.00 0.00 0,000% TOTAL PARKS & RECREATION 111,500.00 28,545.00 82,955.00 25.600% CIVIC CENTER Developer fees 140.400,00 31,903.31 108.496.69 22,720% Interest 0.00 0,00 0.00 0.000% Transfer In 0.00 0.00 0.00 0.000% TOTAL CIVIC CENTER 140,400.00 31903.31 108,496.69 22,720% LIBRARY DEVELOPMENT Developerfees 44,400,00 11,361.00 33,03900 25.590% Interest 0.00 0.00 0.00 0,000% Transfer in 0.00 0.00 000 0.000% TOTAL LIBRARY DEVELOPMENT 44,400.00 11,361.00 33,03900 25.590% COMMUNITY CENTER Developer fees 9,300.00 2,368.00 6,932.00 25.460% Interest 11,700,00 2259.13 9440.87 19.310% TOTAL COMMUNITY CENTER 21,000.00 4,627.13 16,372.87 22.030% r... 071 1.1 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL 07/01/2009-1213112009 ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED STREET FACILITY Developer fees Interest Transfer In TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY FIRE PROTECTION FACILITY Developer fees Interest TOTAL FIRE PROTECTION FACILITY ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places Arts in Public Places Credits Applied Insurance Recoveries Donations Interest TOTAL ARTS IN PUBLIC PLACES INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest Transfer In TOTAL INTEREST ALLOCATION 14,700.00 2,288.92 12,411.08 15.570% 0.00 477.21 (477.21) 0.000% 0.00 102539.29 (102539.29) 0.000% 14,700.00 105.305.42 (90.605.42) 716,360% 2.800.00 704.00 2,096,00 25.140% 1,000.00 158.66 841.34 15.870% 3.800.00 862.66 2,937.34 22,700% 26,500.00 4,515.64 21,984.36 17.040% 0.00 0.00 0,00 0.000 26.500.00 4,515.64 21.984,36 17.040% 33,525.00 10.591.94 22,933.06 31,590% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000 000 0.00 0.00 0.000% 3,800.00 1,772.26 2.027.74 46 640% 37,325.00 12,364.20 24.960.80 33.130% 0.00 0.00 0.00 0.000% 0,00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% «.. ^ 072 9 0710112009- 12/31/2009 CITY OF LA OUINTA ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED CAPITAL IMPROVEMENT FUND: CVAG 114,123.00 35,779.23 78,343.77 31.350% CVWD 50,851.00 0.00 50,851.00 0,000% County of Riverside 0.00 0.00 0,00 0.000% Surface Transportation Funding 9,523,273.00 0.00 9,523,273,00 0.000% City of Indio 0.00 0.00 0,00 0.000% DSUSD 0.00 0,00 0.00 0.000% IID 0.00 0.00 0.00 0.000% RCTC 0,00 0.00 0.00 0.900% Vista Dunes Housing LLP 0.00 0.00 0,00 0.000% SB821-Bicycle Path Grant 87,300.00 0.00 87,300.00 0.000% Slate of California 0.00 0.00 0.00 0.000 % APP Contribution 000 0.00 0.00 0.000% Developer Agreement Funding 490,108,00 2,053.24 488,054,76 0,420% Litigation Settlements 0,00 0.00 0.00 0.000% Transfers in From Other Funds 86,785,218.00 2,197.742A9 84587475.81 2.530% TOTAL CIP REVENUE 97,050,873.00 2,235,574.66 94,815,298.34 34.300% EQUIPMENT REPLACEMENT FUND: Equipment Charges 0.00 0.00 0.00 0,000% Capital Contribution 0.00 16.406,71 (1S,406.71) 0,000% Sale of Fixed Asset 0.00 1.535.00 (1,535.00) 0.000% Insurance Recoveries 0.00 794.72 (794.72) 0.000% Interest 23,800.00 4,948.16 18,851.84 20.790% Transfers In 0.00 0.00 0.00 0.000 % TOTAL EQUIPMENT REPLACEMENT 23,800.00 22.684.59 1.115.41 95.310% INFORMATION TECHNOLOGY FUND: Charges for services 331,044.00 331,044.00 0.00 100.000% Capital Contribution 0,00 0.00 0.00 0,000% Sale of Fixed Asset 0,00 0.00 0.00 0.000% Interest 9,700.00 2.905.48 6,794.52 29.950% Transfers In 0.00 0,00 0,00 0.000% TOTAL INFORMATION TECHNOLOGY 340.744.00 333,949,48 6,794,52 98.010% PARK EQUIPMENT S FACILITY Charges for services 0.00 0.00 0.00 0.000% Interest 13.600.00 3,214.18 10.385.82 23.630% Capital Contributions 0.00 0,00 0.00 0.000% TOTAL PARK EQUIPMENT S FAC 13,600.00 3,214.18 10.385,82 23.630% SILVERROCK GOLF Green fees 2,980.503.00 943, 714.88 2,036,788.12 31.660% Range fees 109,296.00 26,873.00 82.423.00 24,590% Resident Card 15,000.00 15,615.01 (615.01) 104.100% Bob Hope Chrysler Classic 0.00 0.00 0.00 0,000% Merchandise 325,550,00 90,921 Al 234,628.89 27.930% Food 8 Beverage 0.00 0.00 000 0,000% Allocated Interest Income 0.00 0.00 0.00 0.000% Transfers In 0.00 0,00 0.00 0.000% TOTAL SILVERROCK GOLF 3,430,349.00 1,077,124.00 2,353,225.00 31.400% SILVERROCK GOLF RESERVE Interest 2,400.00 462.54 1937.46 10.270% Transfers In 68,307.00 0.00 6830700 0,000% TOTAL SILVERROCK GOLF 70,707.00 462.54 70,244 46 0.650% LO PUBLIC SAFETY OFFICER FUND Transfer In 2,000.00 2,000.00 0.00 100,000% Interest 200,00 44,31 155,69 22.160% TOTAL LO PUBLIC SAFETY 2,200.00 2p44.31 155.69 92.920% ""'' 073 10 CITY OF LA QUINTA OTHER CITY FUNDS ADJUSTED 12I31/09 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET LIBRARY FUND INTERESTADVANCE 0.DO 1,912,33 0.00 (1,912.33) CAPITAL PURCHASES 000 0,00 ON 0,00 REIMBURSE GENERAL FUND 1,]20,35000 2]],622.46 0.00 1,442,]2). 54 TRANSFER OUT 0.00 0.00 0.00 TOTAL LIBRARY FUND _ GAS TAX CONTRACT SERVICES 0.00 000 0.00 0.00 REIMBURSE GENERAL FUND 1,131,354.00 M5.67694 0,00 565,6)].06 TRANSFER OUT 537840.00 3652185 0.00 501318.05 TOTAL GAS TAX FUND FEDERAL ASSISTANCE FUND: _ TRANSFER OUT 334230.1 0.SO 33423000 TOTAL FEDERAL ASSISTANCE FUND- 33423 JAG GRANT TRANSFER OUT TOTAL JAG GRANT 85,30300 32.307.20 0.00 53,995.80 SLESF(COPS) TRANSFER OUT TOTAL SLESF(COPS) FUND_. 129,544.00 29,M3.32 0.00 100,000.SO INDIAN GAMING FUND TRANSFER OUT 1220300.00 )1,008 ]fi 000 g9291,24 TOTAL INDIAN GAMING FUND _ _ LIGHTING S LANDSCAPING ASSESSMENT OIST: REIMBURSE GENERAL FUND 979.50400 489,751.SO 0.00 489752.04 TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL LTGILANDSCAPING FUND RCTC TRANSFER OUT 19]0 ]6J.00 1,32],)98.02 0.00 642864.88 TOTAL RCTL DEVELOPMENT AGREEMENT FUND CONSTRUCTION 0.00 0.00 0.00 000 REIMBURSE GENERAL FUND 0,00 Do 000 0.00 TRANSFER OUT 000 0.DO 000 0w TOTAL DEV AGREEMENT FUND CRIME VIOLENT TASK FORCE OPERATING EXPENSES 205,000.00 195,183.99 0,00 9,816.01 TRANSFER OUT Do 0,00 0.00 0.00 TOTAL CRIME VIOLENT TASK FORCE AS 939 OPERATING EXPENSES 69.000.00 1837,67 2,NO 00 65,162.33 REIMBURSE GENERAL FUND 68,482.00 34,240.96 0.00 34,241.04 TRANSFER OUT 80,00000 0.00 0.00 80000.00 TOTAL AS 939 QUIMBY FUND: FEASIBILITY STUDY 0,00 000 0.00 0.00 REIMBURSE DEVELOPER FEES 0,00 0.00 0,00 000 TRANSFER OUT 9,617,963.00 36.742.97 000 9,581,220,03 TOTAL QUIMBY INFRASTRUCTURE FUND CONSTRUCTION 0.00 0.00 0.00 Gw REIMBURSE GENERAL FUND D.00 000 0.00 0.00 TRANSFER OUT 39),576.W 4, 502BO 0.00 393,O73.50 TOTAL INFRASTRUCTURE PROPOSITION 1B-BE 1266 TRANSFER OUT TOTAL PROPOSITION I B FUND 605.805.00 1101250 0,00 595,87250 SOUTH MAST AIR QUALITY FUND PROJECT EXPENDITURES 2fi,60000 6,04341 0,00 20,556.59 TRANSFER OUT 345982,W 1813748 0.00 32914,14 TOTAL SOUTH COAST AIR QUALITYDO CMAQ PROJECT EXPENDITURES 0.00 0.00 0,00 0.00 TRANSFER OUT 9)00p.00 177: 0.00 ODO 1]]00 1 TOTAL CMAp 00 um 000 TRANSPORTATION PROGRAM COSTS 0.00 0.00 0.00 0.00 CONTRIBUTION 0DO 0.00 OX0 000 TRANSFER 00 7.530.39200 1.213864.84 OOD 6311]2].16 TOTAL TRANSPORTATION uu PARKS S RECREATION INTEREST ON ADVANCE 15,000.00 4,628.15 0.00 10,37185 TRANSFER OUT ON 000 0.00 0.00 TOTAL PARKS S RECREATION CIVIC CENTER SERVICES 0,00 1,698.03 0.00 (1,59803) INTEREST ON ADVANCE 82.500.00 27.693.16 0.00 64,906.&1 REIMBURSE GENERAL FUND 202,76400 101,382.00 0.00 101,382.G0 TRANSFER OUT 0.00 0.00 0.00 0.DO TOTAL CIVIC CENTER LIBRARY DEVELOPMENT PROGRAM COSTS 0.00 000 000 000 INTEREST ON ADVANCE 19,500.00 5,69029 COO 13,80971 TRANSFER OUT 0O0 0.00 0,00 0.00 TOTAL LIBRARY DEVELOPMENT Mw. 074 11 CITY OF I A QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY AOIUSTED 1L31N9 REMAINING BUDGET EXPENDITURES ENCUMBERED BUDGET COMMUNITY CENTER PROGRAM COSTS 0.00 0.00 ON 000 TRANSFER OUT 0.00 000 O.W 0.W TOTAL COMMUNITY CENTER STREET FACILITY PROGRAM COSTS 0.00 0.00 0.00 ON TRANSFER OUT 24]8398.W 5W 304.P O.W 19>0.093.83 TOTAL STREET FACILITY ul- PARK FACILITY PROGRAM COSTS O.W 0,00 0.00 0.00 TRANSFER OUT O.00 1025319.29 0.00 10253919 TOTAL PARK FACILITY 02 FIRE PROTECTION INTEREST ON ADVANCE TRANSFER OUT 9,250.W 2,745,12 0.0 6.504.88 TOTAL FIRE PROTECTION DIF 0.00 000 Op0 p00 ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP 30,WO.W 9,33625 0.00 20,COO 75 OPERATING EXPENSEBAPP 6,2W.00 559.56 0,00 5,640.44 ART PURCHASES TRANSFER OUT 260.000,00 19.250.W 0,00 240750.00 2000W.00 O.W 0.00 2000W.0p TOTAL ART IN PUBLIC PLACES45P Ono CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES PROJECT REIMBURSEMENTS TO GEN FUND 95,94],4]000 2,157.379.% 46,208.00 93 743 682,38 TRANSFER OUT 1,103403,W 78,195.10 O.W 1,025,2W.90 O.W, OOO . ON OW TOTAL CAPITAL IMPROVEMENT EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES CAPITAL PURCHASES 707185.0 88,61864 27,479.SO 591.088.E0 TRANSFER OUT 4T,422W 1,975,00 ON 45,442.W TOTAL EQUIPMENT REPLACEMENT FUND 0.00 O.W 000 000 INFORMATION TECHNOLOGY FUND OPERATING EXPENSES 50 160,995.11 p.00 344,]]6.89 CAPITAL PURCHASES 171W 0 i65,]]200 672.45 0.00 4]].55 TOTAL INFORMATION TECHNOLOGY 3 25144 PARK MAINTENANCE FACILITY OPERATING EXPENSES 25,500.W ON O.00 25.500.0 CAPITAL PURCHASES 0.00 ON 0.00 O.W TRANSFER OUT 35J 431.W 8909.58 O.W 346441.42 TOTAL PARK MAINTENANCE FAC SILVERROCK GOLF OPERATING EXPENSES TRANSFER OUT 4,120,464.00 1,640,48].85 689.846.95 1,582,12920 6830].W 0.00 O.W 6830].W TOTAL SILVERROCK GOLFSAB SILVERROCK GOLF RESERVE TRANSFER OUT ON 0.00 ON GOO TOTAL SILVERROCK GOLF RESERVE LA QUINTA PUBLIC SAFETY CONTRIBUTIONS TOTAL LA QUINTA PUBLIC SAFETY 2 W0. W 0.00 ON 2,000 00 0M.... 075 12 COUNCIL/RDA MEETING DATE: February 16, 2009 ITEM TITLE: Transmittal of Single Audit Report on Federal Assistance Program as of June 30, 2009 RECOMMENDATION: Receive and File. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. KGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Agencies that receive federal funds are required to have an audit performed in accordance with Office of Management and Budget (OMB) Circular A-133. The Single Audit Report (Attachment 1) noted that no matters involving the internal control structure and operation of the City of La Quinta were considered to be a material weakness (e.g., noncompliance with laws and regulations). FINDINGS AND ALTERNATIVES: The alternatives available to the Redevelopment Agency Board include: 1. Approve the Transmittal of Single Audit Report on Federal Assistance Program as of June 30, 2009 076 2. Do not approve the Transmittal of Single Audit Report on Federal Assistance Program as of June 30, 2009; or 3. Provide staff with alternative direction. Respectfully submitted, Y l John M. Falconer, Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Single Audit Report on Federal Awards Year Ended June 30, 2009 to... 077 Attachment 1 CITY OF LA QUINTA, CALIFORNIA SINGLE AUDIT REPORT JUNE 30, 2009 @w. 078 CITY OF LA QUINTA, CALIFORNIA SINGLE AUDIT REPORT JUNE 30, 2009 d CITY OF LA QUINTA JUNE 30, 2009 TABLE OF CONTENTS Page Number Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards.........................................................................1 Report on Compliance with Requirements Applicable to Each Major Program, on Internal Control Over Compliance, and on the Schedule of Expenditures of Federal Awards in Accordance with OMB Circular A-133......................................................................3 Schedule of Expenditures of Federal Awards for the FiscalYear Ended June 30, 2009...........................................................................................................5 Notes to the Schedule of Expenditures of Federal Awards....................................................................6 Schedule of Findings and Questioned Costs for the Fiscal Year Ended June 30, 2009...........................................................................................................7 Schedule of Prior Year Findings and Questioned Costs for the FiscalYear Ended June 30, 2008...........................................................................................................9 -1. ' 080 LSL°O° 000 oa CERTIFIED PUBLIC ACCOUNTANTS • Brandon W. Burrows, CPA • Donald L. Parker, CPA • Michael K. Chu, CPA • David E. Hale, CPA, CFP A Professional Corporation • Donald G. Slater, CPA • Richard K. Kikuchi, CPA • Susan F. Matz, CPA • SheIN K. Jackley, CPA REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Honorable Mayor and Members of the City Council City of La Quinta, California We have audited the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City of La Quinta, California, (the "City") as of and for the year ended June 30, 2009, which collectively comprise the City's basic financial statements and have issued our report thereon dated September 22, 2009. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting In planning and performing our audit, we considered the City's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over financial reporting. A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the City's ability to initiate, authorize, record, process, or report financial data reliably in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the City's financial statements that is more than inconsequential will not be prevented or detected by the City's internal control. A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by the City's internal control. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. Lance, Sell & Lunghard, LLP 203 North Brea Boulevard -Suite 203 • Brea, CA 92821 • TEL: 714.672.0022 • Fax: 714.672.0331 www.lslcpas.com 41185 Golden Gate Circle • Suite 103 • Murrieta, CA 92562 • TEL: 951.304.2728 • Fax: 951.304.3940 081 •M� LSL000 To the Honorable Mayor and Members of the City Council City of La Quinta, California Compliance and Other Matters As part of obtaining reasonable assurance about whether the City's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. This report is intended solely for the information and use of management, the audit committee, City Council, and federal awarding agencies and pass -through entities and is not intended to be and should not be used by anyone other than these specified parties. September 22, 2009 082 LSE coo GOO QO CERTIFIED PUBLIC ACCOUNTANTS • Brandon W. Burrows, CPA • Donald L. Parker, CPA • Michael K. Chu, CPA • David E. Hale, CPA, CFP A Professional Corporation • Donald G. Slater, CPA • Richard K. Kikuchi, CPA • Susan F. Matz, CPA • Shelly K. Jackley, CPA REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM, ON INTERNAL CONTROL OVER COMPLIANCE, AND ON THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS IN ACCORDANCE WITH OMB CIRCULAR A-133 To the Honorable Mayor and the Members of the City Council City of La Quinta, California Compliance We have audited the compliance of the City of La Quinta, California, (the "City") with the types of compliance requirements described in the United States Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to each of its major federal programs for the year ended June 30, 2009. The City's major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major federal programs is the responsibility of the City's management. Our responsibility is to express an opinion on the City's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments and Non -Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City's compliance with those requirements and performing such other procedures, as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on the City's compliance with those requirements. In our opinion, the City complied, in all material respects, with the requirements referred to above that are applicable to each of its major federal programs for the year ended June 30, 2009. Internal Control Over Compliance The management of the City is responsible for establishing and maintaining effective internal control over compliance with the requirements of laws, regulations, contracts, and grants applicable to federal programs. In planning and performing our audit, we considered the City's internal control over compliance with the requirements that could have a direct and material effect on a major federal program in order to determine our audit procedures for the purpose of expressing our opinion on compliance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over compliance. 083 Lance, Soil & Lunghard, LLP 203 North Brea Boulevard • Suite 203 • Brea, CA 92821 • TEL: 714.672.0022 • Fax: 714.672.0331 www.lslcpas.com 41185 Golden Gate Circle • Suite 103 • Murrieta, CA 92562 • TEL: 951.304.2728 • Fax: 951.304.3940 LSL000 CERTIFIED 1011IIC ACCOUIIUXi4 To the Honorable Mayor and the Members of the City Council City of La Quinta, California A control deficiency in a City's internal control over compliance exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect noncompliance with a type of compliance requirement of a federal program on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the City's ability to administer a federal program such that there is more than a remote likelihood that noncompliance with a type of compliance requirement of a federal program that is more than inconsequential will not be prevented or detected by the City's internal control. A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that material noncompliance with a type of compliance requirement of a federal program will not be prevented or detected by the entity's internal control. Our consideration of internal control over compliance was for the limited purpose described in the preceding paragraph and would not necessarily identify all deficiencies in the entity's internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiency in the internal control over compliance that we consider material weakness as defined above. Schedule of Expenditures of Federal Awards We have audited the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City as of and for the year ended June 30, 2009, and have issued our report thereon dated January 7, 2010. Our audit was performed for the purpose of forming an opinion of the basic financial statements taken as a whole. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by OMB Circular A-133 and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, are fairly stated, in all material respects, in relation to the basic financial statements taken as a whole. This report is intended solely for the information of the City Council, management, federal awarding agencies and pass -through entities and is not intended to be, and should not be, used by anyone other than these specified parties. January 7, 2010 �n„ r 084 CITY OF LA QUINTA SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS FOR THE FISCAL YEAR ENDED JUNE 30, 2009 Federal Pass -Through CFDA Grantor's Federal Grantor/Pass-Through Grantor/Program Title Number Number Expenditures U.S. Department of Agriculture Direct Program: Rural Development Multi -Family Housing 10.427 04-033-617701420 $ 296,140 Total U.S. Department of Agriculture 296,140 U.S. Department of Housing and Urban Development Passed through the County of Riverside, Economic Development Agency: Community Development Block Grant 14.218 LQ.04-08 26,055 Total U.S. Department of Housing and Urban Development 26,055 U.S. Department of Justice Direct Program: Federal Asset Forfeiture Program 16.000 8,753 Passed through the County of Riverside, Probation Department: Juvenile Accountability Block Grant 16.523 #CSA 155-08 31,955 Total U.S. Department of Justice 40,708 U.S. Department of Transportation Passed through the State of California: Department of Transportation: Highway Planning & Construction 20.205 RSTPLE 5433 (008) 78,518 BR-NBIL (053) 243,317 321,835 Passed through the State of California, Office of Traffic Safety: State and Community Highway Safety 20.600 SC09-190 7,483 Total U.S. Department of Transportation 329,318 U.S. Department of Homeland Security Passed through the County of Riverside: Emergency Management Performance Grants Total U.S. Department of Homeland Security Total Federal Expenditures * Major Program 97.042 2008-EM-E8-0009 1,961 1,961 Note a: Refer to Note 1 to the schedule of expenditures of federal awards for a description of significant accounting policies used in preparing this schedule. $ 694,182 Note b: There was no federal awards expended in the form of noncash assistance and insurance in effect during the year. CITY OF LA QUINTA NOTES TO THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS Note1: Summaryof Significant Accounting Policies Applicable to the Schedule of Expenditures of Federal Awards a. Scope of Presentation The accompanying schedule presents only the expenditures incurred by the City of La Quinta, California, that are reimbursable under federal programs of federal financial assistance. For the purposes of this schedule, federal awards include both federal financial assistance received directly from a federal agency, as well as federal funds received indirectly by the City from a non-federal agency or other organization. Only the portion of program expenditures reimbursable with such federal funds is reported in the accompanying schedule. Program expenditures in excess of the maximum federal reimbursement authorized or the portion of the program expenditures that were funded with state, local or other non-federal funds are excluded from the accompanying schedule. b. Basis of Accounting The expenditures included in the accompanying schedule were reported on the modified accrual basis of accounting. Under the modified accrual basis of accounting, expenditures are incurred when the City becomes obligated for payment as a result of the receipt of the related goods and services. Expenditures reported included any property or equipment acquisitions incurred under the federal program. »_:�, 086 CITY OF LA QUINTA SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE FISCAL YEAR ENDED JUNE 30, 2009 SECTION 1 • SUMMARY OF AUDITORS' RESULTS Financial Statements Type of auditors' report issued: Unqualified Opinion Internal control over financial reporting: • Significant deficiencies identified? _yes X no • Significant deficiencies identified that are considered to be material weaknesses? _yes X none reported Noncompliance material to financial statements noted? _yes X no Federal Awards Internal control over major programs: • Significant deficiencies identified? _yes X no • Significant deficiencies identified that are considered to be material weaknesses? _yes X none reported Type of auditors' report issued on compliance for major programs: Unqualified Opinion Any audit findings disclosed that are required to be reported in accordance with Section 510(a) of Circular A-133? _yes X no i Identification of major programs: CFDA Number(s) Name of Federal Program or Cluster 20.205 Highway Planning & Construction Dollar threshold used to distinguish between type A and type B program $300,000 Auditee qualified as low -risk auditee? __X _yes _no I CITY OF LA QUINTA SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE FISCAL YEAR ENDED JUNE 30, 2009 SECTION II - FINANCIAL STATEMENT FINDINGS No matters were reported. SECTION III - FEDERAL AWARD FINDINGS AND QUESTIONED COSTS No matters were reported. I S CITY OF LA QUINTA SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS FOR THE FISCAL YEAR ENDED JUNE 30, 2008 SECTION I - FINANCIAL STATEMENT FINDINGS Findina Number 08-1 Audit Journal Entries We requested that the Finance Department post a journal entry as the result of the account analysis performed during the audit. This journal entry was to record grant revenues not received within the revenue recognition period as deferred revenue (liability). Management's Response: The grant revenue was a RCTC request for reimbursement for the Simon Dr. to Adams St. improvements made to Highway 111. This reimbursement request was prepared for $318,391 and submitted on July 30, 2008, for expenditures incurred in the Fiscal Year 2007-2008 for this Highway 111 project. The revenues were accrued in Fiscal Year 2007-2008 to match the period that the expenditures were incurred. RCTC did not reimburse the City until October 30, 2008, which was after the August 31, 2008, cut- off period that had been established for revenue recognition in Fiscal Year 2007-2008. Therefore, as the auditor correctly states the revenue should have been deferred to Fiscal Year 2008-2009. This entry has been reflected in the RCTC Special Revenue Fund. Status: The journal entry was posted to correct the grant revenues not received within the revenue recognition period. There were no such entries in the current year. SECTION II - FEDERAL AWARD FINDINGS AND QUESTIONED COSTS No matters were reported. »...' 089 ceitvl 4 4& QuiRrev COUNCIL/RDA MEETING DATE: February 16, 2010 ITEM TITLE: Authorization for Overnight Travel for Five Members of the Historic Preservation Commission and Planning Manager to Attend the 35th Annual California Preservation Conference in Nevada City, California, May 12-15, 2010 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve authorization for overnight travel for five (5) members of the Historic Preservation Commission and the Planning Manager to attend the 35th Annual California Preservation Conference in Nevada City, California, May 12-15, 2010. FISCAL IMPLICATIONS: Costs associated with attending the Conference will be funded through Travel, Training & Meetings, Account No. 101-6001-463.51.01. This conference was budgeted in the 2009-2010 Fiscal Year Budget at $9,600. The breakdown of expenditures per person anticipated for this conference is as follows: • Conference Registration & Workshops • Travel (Flight & Apportioned Van Rental) • Meals (3 days x $75) • Lodging (3 days) Total CHARTER CITY IMPLICATIONS: None. $ 315 425 225 615 $ 1,600 x 6 = $9,600 I BACKGROUND AND OVERVIEW: The four -day 2010 Conference focuses on a variety of issues relative to preservation. Some topics at this conference are: "Preservation Nuts & Bolts," "Discovering California through Heritage Tourism," and "Restore or Conserve? That is the Question." Seminar information is included in Attachment 1. Staff is requesting early review and approval of authorization this year due to the planning of back-to-back events which includes the Conference and the Amgen Tour, as noted on Attachment 1, Page 2. The accommodations for both flights and hotels will be limited and on a first -come, first -serve basis because of the proximity of the two events. The attendees will also require additional transportation to reach the conference location as shown on Attachment 1, Page 4. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for overnight travel for the Historic Preservation Commission members and Planning Manager to attend the 35th Annual California Preservation Conference in Nevada City, CA, May 12-15, 2010; or 2. Do not approve authorization for overnight travel for the Historic Preservation Commission members and Planning Manager to attend the 35th Annual California Preservation Conference in Nevada City, CA, May 12-15, 2010; or 3. Provide staff with alternative direction. Respectfull Les JoVWon, Planning Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Conference Material 091 California Preservation Foundation ATTACHMENT 1 2010 Nevada County Conference Overview Highlights Who Should Attend Partnering Organizations Schedule Program Special Events Sponsors Donate an Auction Item 3-Minute Success Stories Application Volunteer Accommodations Travel Conference Committees Past Conferences Workshops Public Events Membership Events Glorya Kaufman Hall, Center for World Arts and Cultures, University of California, Los Angeles, Photo by Tim Griffith 2010 California Preservation Conference: Nevada County The Sierra Nevada: Preserving A Sense of Place Wednesday, May 12 - Saturday, May 15, 2010 The California Preservation Conference has moved ahead by one day to clear the way for the Amgen Tour of California to start the opening leg of the preeminent bike race in Nevada City on Sunday, May 16th, 2010. Conference organizers have been working with the Mayors of Grass Valley and Nevada City and local Amgen tour organizers to create two incredible, back-to-back events to showcase this rich and historic part of California. Lance Armstrong and Levi Leipheimer were among those individuals promoting Nevada City's inclusion in the bike tour and will participate in the race. Join us at the 2010 Conference "The Sierra Nevada - Preserving a Sense of Place" to see why Nevada City and Grass Valley are the perfect backdrop for the California Preservation Conference and the Amgen Tour of California. Conference Highlights • More than 30 Sessions, Tours and Workshops on issues facing California's historic, cultural and natural resources - taught by over 100 expert speakers, plus continuing education units are available for AIA, MCLE, and AICP! . Exclusive Tours that highlight Nevada County architecture, landscapes, history, local culture and more! • Special Events at historic and architecturally significant venues - including CPF's signature event, the Three -Minute Success Stories! • Annual Silent and Live Auction - buy something cool or donate an auction item while supporting a good cause! Items often include artwork, antiques, memorabilia, gift baskets, or gift certificates for restaurants, hotels, tours, museums, theater and much more. 1 092 2 Who should attend? Preservationists, city and county planners, architects, landscape architects, community leaders, landmark and historic resource commissioners, historians, archeologists, educators, attorneys, realtors, students, historic property owners, Main Street coordinators, members of Certified local Governments, developers, contractors, craftsmen, advocates of historic preservation, heritage travelers, and involved citizens. Sponsors Support the California Preservation Foundation by sponsoring the 2010 Conference. Download a Sponsorship Packet and a Sponsorship Application. CPF and Amgen Tour of California The California Preservation Conference has moved ahead by one day to clear the way for the Amgen Tour of California to start the opening leg of the preeminent bike race in Nevada City on Sunday, May 16th, 2010. Conference organizers have been working with the Mayors of Grass Valley and Nevada City and local Amgen tour organizers to create two incredible, back-to-back events to showcase this rich and historic part of California. Lance Armstrong and Levi Leipheimer were among those individuals promoting Nevada City's inclusion in the bike tour and will participate in the race. 2010 Nevada County Conference Program Educational Sessions: Our Sessions are arranged in five educational Tracks. Each Track has several Sessions and a Mobile Workshop. Check back here for updates on the five education tracks. . "Thar's Gold in Them Thar Hills": Uncovering Nuggets for Melding Economic Development and Preservation. • Eureka: Discovering California through Heritage Tourism. �" 093 . Mining the Past: Local Character as Your Mother Lode. . Bringing it All Back Home: Finding Preservation's Place in Today's Local Politics. . Past is Prologue; Preservation as a Sustainable Solution. Study Tours & Mobile Workshops: All Study Tours and Mobile Workshops involve travel to a remote location and an additional charge beyond registration fees. The Study Tours generally last all day and have stand-alone themes or subjects. The Mobile Workshops are usually shorter and are associated with one of the five educational Tracks. Check here for updates on Study Tours and Mobile Workshops �_.!l 094 Travel Nearby Airports Sacramento International Airport MAPQYt3T,; n`' o pC� �14 km LBuclz lake - Cmmtterg _ a mi 191airstlan '•aMagalia Pplga. - `� Partola __. intonp ' Paradite , '1�rhico °La ParseoCalpine,., „,loyalton #Durham 7Lhenpla+em Cteeli a + Feather:falls Sieriaailie aDrnvnlewge, �PtrraCity "...a. ' - `Orville - Richrale Thermalita n, ` °Forbe�Lwvn e p �. o oath Orov11_1 ,Ye,- .p,-g i ny BnSmsvllle Pmptta iile:,a rPalermo r> ° - Biggs °ti3ngor ,9DobbnlS' ra!'rion. For. Gndley�, __ W'ashingtan M,. Vo. ncut' '! Loma Rica 0 r Sutter~ r; °- Meridian c Yuba City Smth Yin's City nda ' Grimeshurst p., ?.,aWheatland i . Sheridan IF 0 2009 Rio LindaJCltru Blue Flat Tahoe ON �ppleBate )urn ! W Pilot Hill �Colorira £fdanda NSIL Far. i Pollock PinesoKyburz Diamond Springs °Shingle Springs f Omo Ranch - ,Map Dala.02009 MapOuest'lnc w AND 095 PLEASE FILL OUT ONE FORM PER CONFERENCE Early Bird After ATTENDEE. Guest tickets for Workshops, Study Tours, Mobile by Apnl9 April9 Subtotal Workshops, and Events may be included on Form. (circle one) (circle acre) Package Deal (includes Regular Registration, Opening Reception, Closing Party by 419 only) CPF Member Package Deal $330 nla $ Non Member Package Deal (includes &month CPF $370 nla $ membership) Regular Registration (includes Plenary Session 8 all Education Sessions; does not include Workshops, Tours, and Events listed below) CPF Member $230 $255 $ Non -Member (includes &month CPF membership) $270 $295 $ CPF President's Circle Member s0 $0 $ Sponsor $0 s0 $ Student Registration (I D required) $125 $140 $ One-Day(CPP Member) Friday Saturday (circle one) $150 $175 $ One-Day(Non-Member)Friday Saturday (circle one) $170 $195 $ AIAICES Continuing Education or I Credits $15 $15 S AICP Continuing Education credits $30 $30 $ Workshops, Tours, Mobile Workshops and Events below are sold separately and not included in Regular Registration. Workshops Cost Quantity Subtotal Cultural tandscapes6 the Historic American Landscape Survey $25 $ Masonry at North Star House S65 $ Nan -Profit Stewardship S65 $ Photography Basics $35 $ Preservation Nuts 3 Bolts S35 $ Study Tours —all include transportation, except as noted Cost Quantity Subtotal Historic HWY 40, Donner Summit and Truckee S65 I $ Malakoff Diggins and North Bloomfield: An Enduring Cultural Landscape with a Reckless Past and a Bright Future $65 $ Railroad Study Tour $65 $ The Empire Mine Historic District, A Study in Contrasts S40 $ To Akim Maidu Site $40 $ Historic Foothill Estate Landscape Preservation S40 $ Restore or Conserve? That is the Question $40 S An Chair Study Tour of Timber Frame Bams $40 $ Excelsior Mining Canal to Wheelchair Wilderness Trail $40 $ Walking Tours of Nevada City/does nm innude rransponatiwl $20 $ Walking Tours of Grass Valley (dries nmfncludevansponarbn) $20 $ Mobile Workshops —all include transportation Cost Quantity Subtotal Tale of Two Cities: Grass Valley and Nevada City $40 $ Improving on Perfection: Applying Building Science to Historic Homes $40 S Implementing and Interpreting Design Guidelines for lnbll Projects in Historic Districts $40 $ Special Events Cost Quantity Subtotal Opening Reception $40 $ New PreservaGanists'Reception $15 $ International Preservation Luncheon $40 $ Three -Minute Success Stories (includes reception) $40 $ CPF Annual Meeting B Luncheon — Meal Ticket $20 $ Closing Party (includes dinner & live auction) $75 $ TOTAL (registration and other options) 1 $ METHOD OF PAYMENT Chxk 11 Visa 11 Maneirar4 American Expras ❑mscwer c,.xm.. E, mie IMPORTANT TRANSPORTATION INFORMATION Accommodations am located in Grass Valley and Nevada City requiring transportation between the hotels and the conference center (Miners Foundry, Nevada City). Please help us plan your transportation needs by answering the following questions. • Doyou needtransportation from Sacramento Int7Airportandyourhotel? YIN • If not can you carpool with others who need transportation from the airport? YIN • Will you need transportation from your hotel io the conference center? YIN • Parking is available within a couple of blocks of the conference center. lfyou are driving, can you carport with others who need transportation? YIN CONFERENCE REGISTRATION —ONLINE, MAIL OR FAX Space is always limited and sell-outs always occur for many Study Tours, Mobile Work- shops and Special Events, so register early! And register online at www.califomiapreseryltion.org where all the Conference information is posted. GETINVOLVED! • Volunteer at the Conference • Donate to the Annual Live and Silent Auction • Submit a "Three Minute Success Story" Application for more information on volunteering, the Auction or the Three -Minute Success Stories, contact CPF at (415) 495-0349 or ydunkleyCdcaliforniapreservation.org. California Preservation Foundation 5 3rd Street, Suite 424 San Francisco, CA 94103 Ph: (415) 495-0349 Fax: (415) 495-0265 www.californiapreservation.org the Califomia Preservation Foundation (CPF) is the only statewide nonprofit historic preservation education and advocacy membership organization in California. CPF serves as an essential link in the state's historic preservation network, and emphasizes the educational programs, advocacy and information exchange through a quarterly newsletter. the Preservation Design Awards, the Annual California Preservation Conference, workshops and publications addressing critical preservation issues BILLING INFORMATION CONFERENCE ATTENDEE INFORMATION —if different than billing SPECIAL NEEDS: YES or NO If yes, please explain (Hearing, Vision, Mobility, Dietary, etc): Conference updates will be posted on CPF's website: www oludomiaoreservaaontoru Cancellation Policy Cancellations can by made by calling CPF at 415 4950349. Before April 28th, Conference Registration cancellation will incur a $25 processing fee. Between April 28th and May 5th, Conference Registration cancellaflon will incur a $45 processing fee. After May fir, no refunds for I Conference Registration cancellation. To receive full refund for Special Events, cancellations must be made by May 5th. •...0 096 T'df 4 4 a" COUNCIURDA MEETING DATE: February 16, 2010 AGENDA CATEGORY: ITEM TITLE: Adoption of a Resolution to Extend the BUSINESS SESSION: Time for Completion of the Off -Site Improvements for CONSENT CALENDAR: Tract Map No. 33076-1, The Madison Club, East of Madison, LLC STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Adopt a resolution to extend the time for completion of the off -site improvements as specified in the approved Subdivision Improvement Agreement (SIA) to September 9, 2010 for Tract Map No. 33076-1, The Madison Club, East of Madison, LLC. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: I01•[Till BACKGROUND AND OVERVIEW: The Madison Club (Tract Map No. 33076-1), is located south of Avenue 52, east of Madison Street, and west of Monroe Street (Attachment 1). On September 9, 2005, the City and East of Madison, LLC entered into a SIA for the Madison Club. Section 6 of the SIA requires: "that the subdivision improvements shall be complete within twelve months after the approval of the SIA. Failure by Subdivider to begin or complete construction of the improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this SIA, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to 4066 :•.' 091 require modifications in the standards or sequencing of the improvements in response to changes in standards or conditions affecting or affected by the improvements. " On September 19, 2006, the City Council adopted a resolution granting a time extension for the completion of the off -site improvements as specified in the approved SIA to September 9, 2007. Staff sent a letter to the developer on November 8, 2007 requesting a status on their SIA and improvements and followed up with the developer by phone calls and emails. The developer submitted a response letter on January 6, 2010 with a proposed schedule for completion of the improvements. In a letter dated October 26, 2009 (Attachment 2), the developer states that the remaining off -site improvements include the landscaping along Madison Street, Monroe Street, Avenue 54, and Avenue 53. However, landscaping along Avenue 52 has been completed. The off -site improvements will be completed in 2013 following completion of the clubhouse. In the meantime, the developer requests a time extension to September 9, 2010 for the remainder of the off -site improvements. Staff has prepared the attached resolution which provides for approval of the second time extension of the SIA to September 9, 2010. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council to extend the time for completion of the off -site improvements as specified in the approved Subdivision Improvement Agreement to September 9, 2010 for Tract Map No. 33076-1, The Madison Club; or 2. Do not adopt a Resolution of the City Council to extend the time for completion of the off -site improvements time as specified in the approved Subdivision Improvement Agreement to September 9, 2010 for Tract Map No. 33076-1, The Madison Club; or 3. Provide staff with alternative direction. Respectfully submitted; 41moth*vAR*na P.E. Public Worklo Dire for/City Engineer « 098 Approved for submission by: Z/ o Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Letter from East of Madison, LLC dated October 26, 2009 ,a-" 099 RESOLUTION NO. 2010- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF THE OFF -SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT TO SEPTEMBER 9, 2010 FOR TRACT MAP NO. 33076-1, THE MADISON CLUB. WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract Map No. 33076-1, The Madison Club, on September 9, 2005; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement; and WHEREAS, failure by the Subdivider to complete construction of the improvements by September 9, 2007, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The time for the completion of the off -site improvements as required by the approved SIA is extended to September 9, 2010. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on September 9, 2010. If the Subdivider has not completed the improvements, the City, in its sole discretion and when deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. •0.. 100 Resolution No. 2010- Tract Map No. 33076-1, The Madison Club Adopted: February 16, 2010 Page 2 Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 16`h day of February 2010, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California DON ADOLPH, Mayor City of La Quinta, California r«.. ' 101 ATTACHMENT 1 TM 33076-1 THE MADISON CLUB Cn W 0 re z 0 2 AVENUEI 54 VICINITY MAP NOT TO SCALE CITY COUNCIL MEETING: February 16, 2010 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the Off -Site Improvements for Tract Map No. 33076-1, The Madison Club APPLICANT: Mr. Scott Birdwell, East of Madison, LLC -a... 102 ATTACHMENT 2 - THE - MADISON CLUB October 26, 2009 Mr. Tim Jonasson Director, Public Work Department RECENED City of La Quints �� N Q G P.O. Box 1504 201O La Quints, CA 92247 �@Vfi9p704t1t St§yjpOS RE: Extension of Subdivision Improvement Agreement for East of Madison, LLC — Tract No. 33076-1 Dear Mr. Jonasson, I am writing to request an extension to the Subdivision Improvement Agreement for Tract 33076-1 at The Madison Club in La Quinta, CA. We have completed all the improvements within the Tract per the SIA dated 9/9/2005, with the exception of portions of Shackleton Way and Meriwether Ave, as noted on the attached site plan, and portions of off -site landscape improvements. Based on our revised development schedule, we expect to complete these improvements by November 30, 2013 (see attached schedule) and would like to request a one year extension for our Subdivision Agreement. We are requesting an extension to the SIA for the following reasons: 1. Shackleton and Meriwether are to be installed as part of Madison Clubhouse construction. Construction of the Clubhouse is scheduled for March 2010. We will complete the remaining in -tract roads in June 2010 at the conclusion of this year's operating season. Recent economic conditions delayed completion of the Clubhouse beyond our original completion date of September 2009. 2. Landscape Improvements for the exterior roads have been delayed due to unforeseen economic conditions that have impacted sales in the Coachella Valley. We have been forced to revise our development schedule in response to slower than expected sales and appreciate the Council's consideration to extend the SIA in light of these circumstances. The management of the Madison Club is interested in completing these improvements in a timely fashion, and work will begin on the remaining interior streets as soon as possible with little impact to our membership. All exterior improvements will be completed following completion of the Clubhouse. While the revised dates are longer than initially anticipated, we are confident that we will be able to meet this schedule under the most severe economic environment, thus fulfilling our obligation as defined by the SIA for Tract 33076-1. Should sales pace be better than expected, we will commence construction of the exterior landscape as soon as funds are available. We appreciate both the Council, as well as Public Works, for considering our application for extension. If you have any questions regarding this extension, please feel free to contact me at (760) 391-5072. Sincerely, EAST OF MADISON, LLC Scott Birdwell Business Manager D".T.OPMF.NT OFFICH MA.LINU Annxeas: POBox 1482, LA Qv1NTA, CA 92247 STx86T A .... ss; 80-955 AVYNU6 52, LA QuiNTA, CA 92253 TEL 76o 391-5o72 FAx 76o 398-5788 Phase 1: Tract Map No. 33076-1 4 AAA 104 2 � �... ........\.. . | / ............. � \� a............. l4............ || ... .. ...� .. � : .......�....� | }}E I : .. . . .... .� \ 105 Tw!t 44Qwr& COUNCIL/RDA MEETING DATE: February 16, 2010 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the On -Site Improvements for Tract Map No. 33076-1, The Madison Club, East of Madison, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a resolution to extend the time for completion of the on -site improvements as specified in the approved Subdivision Improvement Agreement (SIA) to June 30, 2010 for Tract Map No. 33076-1, The Madison Club, East of Madison, LLC. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Madison Club (Tract Map No. 33076-1), is located south of Avenue 52, east of Madison Street, and west of Monroe Street (Attachment 1). On September 9, 2005, the City and East of Madison, LLC entered into a SIA for the Madison Club. Section 6 of the SIA requires: "that the subdivision improvements shall be complete within twelve months after the approval of the SIA. Failure by Subdivider to begin or complete construction of the improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this SIA, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the improvements in response to changes in standards or conditions affecting or affected by the improvements. " On September 19, 2006, the City Council adopted a resolution granting a time extension for the completion of the on -site improvements as specified in the approved SIA to September 9, 2007. On November 20, 2007, the City Council adopted a resolution granting a second time extension for the completion of the on -site improvements as specified in the approved SIA to September 9, 2008. Staff sent a letter to the developer on September 18, 2008 requesting a status on their SIA and improvements and followed up with the developer by phone calls and emails. The developer submitted a response letter on January 6, 2010 with a proposed schedule for completion of the improvements. In a letter dated October 26, 2009 (Attachment 2), the developer states that all of the on -site improvements have been completed with the exception of portions of Shackleton Way and Meriwether Avenue. Shackleton Way and Meriwether Avenue are to be installed as part of the Madison Clubhouse construction. The developer requests a time extension to June 30, 2010 for the completion of the on -site improvements due to the recent economic conditions. Staff has prepared the attached resolution which provides for approval of the third time extension of the SIA to June 30, 2010. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Adopt a Resolution of the City Council to extend the time for completion of the on -site improvements as specified in the approved Subdivision Improvement Agreement to June 30, 2010 for Tract Map No. 33076-1, The Madison Club; or 2. Do not adopt a Resolution of the City Council to extend the time for completion of the on -site improvements time as specified in the approved Subdivision Improvement Agreement to June 30, 2010 for Tract Map No. 33076-1, The Madison Club; or 3. Provide staff with alternative direction. �_' 107 Respectfully submitted, othy R. Jo ass P.E. Public Work irec /City Engineer Approved for submission by: C Z ,dam �.�.�� Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Letter from East of Madison, LLC dated October 26, 2009 RESOLUTION NO. 2010- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF THE ON -SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT TO JUNE 30, 2010 FOR TRACT MAP NO. 33076-1, THE MADISON CLUB. WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract Map No. 33076-1, The Madison Club, on September 9, 2005; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement; and WHEREAS, failure by the Subdivider to complete construction of the improvements by September 9, 2008, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The time for the completion of the on -site improvements as required by the approved SIA is extended to June 30, 2010. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on June 30, 2010. If the Subdivider has not completed the improvements, the City, in its sole discretion and when deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. 1013 0".- Resolution No. 2010- Tract Map No. 33076-1, The Madison Club Adopted: February 16, 2010 Page 2 Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 161h day of February 2010, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California ATTACHMENT 1 TM 33076-1 THE MADISON CLUB I -- in w O af Z O 2 w w W t- 0 AVENUE` 54 33076 VICINITY MAP NOT TO SCALE CITY COUNCIL MEETING: February 16, 2010 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the On -Site Improvements for Tract Map No. 33076-1, The Madison Club APPLICANT: Mr. Scott Birdwell, East of Madison, LLC 111 ATTACHMENT 2 — THE — MADISON CLUB October 26, 2009 Mr. Tim Jonasson RECEIVED Director, Public Work Department City of La Quinta dA N 0 0 2010 P.O. Box 1504 La Quints, CA 92247 Dl3 Opment Savior§ RE: Extension of Subdivision Improvement Agreement for East of Madison, LLC — Tract No. 33076-1 Dear Mr. Jonasson, I am writing to request an extension to the Subdivision improvement Agreement for Tract 33076-1 at The Madison Club in La Quinta, CA. We have completed all the improvements within the Tract per the SIA dated 9/9/2005, with the exception of portions of Shackleton Way and Meriwether Ave, as noted on the attached site plan, and portions of off -site landscape improvements. Based on our revised development schedule, we expect to complete these improvements by November 30, 2013 (see attached schedule) and would like to request a one year extension for our Subdivision Agreement. We are requesting an extension to the SIA for the following reasons: 1. Shackleton and Meriwether are to be installed as part of Madison Clubhouse construction. Construction of the Clubhouse is scheduled for March 2010. We will complete the remaining in -tract roads in June 2010 at the conclusion of this year's operating season. Recent economic conditions delayed completion of the Clubhouse beyond our original completion date of September 2009. 2. Landscape Improvements for the exterior roads have been delayed due to unforeseen economic conditions that have impacted sales in the Coachella Valley. We have been forced to revise our development schedule in response to slower than expected sales and appreciate the Council's consideration to extend the SIA in light of these circumstances. The management of the Madison Club is interested in completing these improvements in a timely fashion, and work will begin on the remaining interior streets as soon as possible with little impact to our membership. All exterior improvements will be completed following completion of the Clubhouse. While the revised dates are longer than initially anticipated, we are confident that we will be able to meet this schedule under the most severe economic environment, thus fulfilling our obligation as defined by the SIA for Tract 33076-1. Should sales pace be better than expected, we will commence construction of the exterior landscape as soon as funds are available. We appreciate both the Council, as well as Public Works, for considering our application for extension. If you have any questions regarding this extension, please feel free to contact me at (760) 391-5072. Sincerely, EAST OF MADISON, LLC Scott Birdwell Business Manager nRVRLOPMRFT OPF10B MAluro Anoxass; PO Box 1482. LA QvLxTA, CA 922+7 STxxsT Anuxxss: 80-955 AvxNu- 52, LA QvsuTA, CA 92253 TEL 760391-5072 FAx 760398-5788 L THE +'va r�b.�c rit 1 t.r I a IT r �Y k'F,>. S r r � ill r \ v `�-J "y — m ✓' `-t t a aCi s1 7 ! 1,2�t: � a° 14 h 'yit�lr{). S� :��'i: v Ax niY',ya„ w. - •� -� i il r; "44 r I T Phase 1: Tract Map No. 33076-1 �- 113 ! i \ � \ \... .........�...j . � ...§ .... 9....�. � ... .. ...... � ....... � 3 , .. .......��.... . . { � . # \ � y............. � . ! ! � \ .... ......: .. ............. �, \ - � �. ........ || \. .... . . / \ ■\ .............� � | !\//\/}}}fii}\!; � - � �\\}•/°\\\\\`; � 114 Tz AGENDA CATEGORY: OF COUNCIL/RDA MEETING DATE: February 16, 2010 ITEM TITLE: Approval to Award a Contract to Lippert Construction, Inc., to Construct the Fred Wolff Bear Creek Nature Preserve Trail, Project No. 2008-05 RECOMMENDATION: BUSINESS SESSION:_3 CONSENT CALENDAR: Z3 30111&1-** K81a, PUBLIC HEARING: Award a contract to Lippert Construction, Inc., in the amount of $33,090, to construct the Fred Wolff Bear Creek Nature Preserve Trail, Project No. 2008-05 and authorize the City Manager to execute the contract. FISCAL IMPLICATIONS: . The following is the project's approved funding and funding sources: Quimby Funds $68,112 Total Funding Available: $68,112 The following is the anticipated project budget: Professional: Design: Inspection/Testing/Survey Construction: Administration: Contingency: Total: As illustrated, adequate funding is available. $1,217 $4,866 $ 4, 744 $33,090 2,433 $21,762 900, 1 I L „. 115 CHARTER CITY IMPLICATIONS: The project is funded with 100% locally generated funding. As such, the project was bid without prevailing wage requirements. BACKGROUND AND OVERVIEW: On June 19, 2003, the City Council approved the purchase of 19 acres of land zoned as open space as part of the General Plan. The property is located west of Montezuma Avenue, between Calle Ensenada and Calle Chillon. On July 6, 2004, the City Council approved the name of the 19 acre open space area to be the "Fred Wolff Bear Creek Nature Preserve." On March 6, 2007, the City Council approved the Fred Wolff Bear Creek Nature Preserve Master Plan which recommended improving safety, communication, and landscaping. The safety recommendations include posting and enforcing rules and regulations, improving visibility of the property, and securing portions of the area with a low fence. The communication recommendations include developing signs to improve the visitor experience, maintaining communications with other municipal and environmental groups, and establishing a working relationship with the Coachella Valley Water District. The landscape recommendations include planting only those varieties that are listed in the approved native plant list, removing mailboxes from the property, and creating a natural trail within the nature preserve. In February 2008, a low fence was installed along Avenida Montezuma to protect the nature preserve from unauthorized vehicles and dumping. The fence is made of recycled materials and was purchased using AB 939 funds. Signage, which was made from the same materials, was also installed at each entry point into the nature preserve. The signs were also purchased with AB 939 funds. Working with the Stewards of the Fred Wolff Bear Creek Nature Preserve, staff developed plans and specifications for the construction of the nature preserve trail. This plan calls for a "natural" trail made from decomposed granite that will follow the natural terrain along the inside of the fence line (Attachment 1). This will not only provide a trail loop around the nature preserve (with the Bear Creek Trail) but it will also provide a pedestrian walkway off Avenida Montezuma. On December 15, 2009, the City Council approved the plans, specifications and engineer's estimate (PS&E) and authorized staff to advertise the trail at the Fred Wolff Bear Creek Nature Preserve for bid, Project No. 2008-05. 116 On January 22, 2010, nine (9) sealed bids were received for the construction of this project. A detailed bid comparison summary is provided for the City Council's review as Attachment 2. The basis of award was advertised as the lowest combined price of the base bid area, plus the price of additive alternates 1 and 2. Lippert Construction, Inc. submitted the lowest overall responsive bid in the amount of $43,850. The Lippert Construction, Inc. bid included the base bid area in the amount of $15,605, additive alternate 1 (un-stabilized DG) in the amount of $10,760, and additive alternate 2 (stabilized DG) in the amount of $17,485. Staff recommends that the City Council award the base bid area in the amount of $15,605 and additive alternate 2 (stabilized DG) in the amount of $17,485 for a total award of $33,090. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: Award a contract to Lippert Construction, Inc., in the amount of $33,090, to construct the Fred Wolff Bear Creek Nature Preserve Trail, Project No. 2008-05 and authorize the City Manager to execute the contract; or 2. Do not award a contract to Lippert Construction, Inc., in the amount of $33,090, to construct the Fred Wolff Bear Creek Nature Preserve Trail, Project No. 2008-05; or 3. Provide staff with alternative direction. Respectfully submitted, 6Tiothy R. onas , P.E. Public Works Direc or/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Location Map and Trail Details 2. Bid Comparison Summary z� "i �lrwirs Vim joi a I 10� 4 f�iyFia ' . k -31, . i HIXi UK' fih' ■.'i 'F,,JRr� I ���� u�3K,y4r eryz; it a yF i i >4 n ep�7'� �gWS i$:i'n`ryGAtl ';iru,r rfn 4 IT wv St(4�s C ! A��i n t u lilui II + t �' YPvr^"4 �itr % .ram "G "4 " a u s ���.aLy2"►�i°_� 7 r � _ ri P C .tm '� N119 F?a >3wuwn J . n.�BX r". jer5� r .y� �9 .�✓4 �,�i� 5 ��'� J�4.S4A � - '� a.>a� 1�?I�1r,313����' ;•""ice 7 �:. SSs�.i�4 rr,. L§ '�k� n� F r 7iiiG r�f0.5Fmm "�{4,�r''�y' 119 CITY OF LA OUINTA FRED WOLFF BEAR CREEK TRAIL PROJECT 2008-05 BID COMPARISON SUMMARY ATTACHMENT 2 ENGINEER'S ESTIMATE Lippert Construction, Inc. Tri Star Contracting If. Inc. Earth Sculptures Inc. ITEM N0. BASE DESCRIPTION BID AREA 1 OTY UNIT UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PgICE 1 Mobilization 1 LS 34,000.00 S 4000.00 $ 500.00 S 500.00 3 4000.00 $ 4000.00 $ 1,500.50 1 5 T500.00 2 3 TraHlc Control Oust Control I I LS LS SL500.00 33,500.00 S L500.00 5 3,500.00 $ 250,00 S 1000.00 9 250.00 $ 1,000,00 $ 2000.00 3 3,010.00 5 2,000.00 3 3010.00 $ 500.00 $ 1500.00 1 S 500,00 $ 1500.00 4 Clearing, Grubbing and Removals (Fl 1 LS $3,500.00 5 3,500.00 $ 11000,00 $ 1,000,00 S 2,508.00 S 2,50000 4 ]00.00 9 700,00 5 1 Subgrade Preparation 1 LS SL500.00 5 2,500.00 3 12,855.00 $ 12,855.00 3 4,284.00 $ 428400 5 7,15000 S 7.15000 TOTAL BASE BID ITEMS 1 5: 9 15,000.00 S 15,605.00 8 15,802.00 4 11.350,00 6A Desert Gold DG Trail 6-feet Wide, 3- inch Deep IUn-Stabilized DGI 26900 SF S 1.00 3 26,900.00 3 0.40 9 10,)60.00 5 056 9 15,064.00 4 OJ5 S 20,1>5.00 TOTALADDITIVE/ALTERNATE BID AREA I: 926,900.00 310]60.00 9 14064.00 420.TJ 5.00 6B Desert Gold DG Trail 6-feet Wide, 3- inch Deep (Stabilized DG) 26900 SF $ 1.88 S 50,572,00 S 0.65 $ 17,485.00 t$ 0,92 S 24,748.00 3 1.15 S 30,935,00 TOTAL ADDITIVE/ ALTERNATE BID AREA 2: 9 50,5)2.00 4 1).485.00 9 24,)48.00 8 30,935.00 TOTAL BASE BID ITEMS & ADDITIVE ALTERNATES 1 & 2: 3 92.4]2.00cn nnl lT� T BASE BID AREA PLUS ADDITIVE ALTERNATE 1: BASE BID AREA PLUS ADDITIVE ALTERNATE 2: Differs from original bid 4 26.365.00 8 30,866.00 9 31,525.00 4 33,090.00 3 40,550.00 9 42.285.00 ENGINEER'S ESTIMATE Tasters Past Earthworks Constructors, Desert Concepts Construction, ITEM NO. DESCRIPTION QTY UNIT UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED pgICE BASE. BID AREA 1 1 Mobilization 1 LS $4,000.00 9 4000.00 $ 7,750.00 S 7,750,00 3 6,253.96 5 6263.96 5 3200.00 S 3200.00 2 Traffic Control 1 LS 51,500.00 S 1 500.00 S )00.00 5 )00,00 S 354.96 S 354.98 S 1,500.00 3 1 500.00 3 Dust Control 1 LS 63,500.00 4 3 500.00 3 8,720.00 3 8,720,00 5 3,082,16 $ 3,082 16 4 1 500.00 S 1500.00 . 4 Clearing, Grubbing and Removals (F) 1 LS $3,500,00 5 3,500.00 3 620.00 S 62DOO S 8,198.64 9 8,198,64 $ 1,250,00 $ 1,250.00 5 Sub ratle Preparation 1 LS 62,500.00 5 2 500.00 9 fi )80.00 $ 8.)80.00 S 5 399,68 S 5 399.68 $1.500.00 S 11500.00 TOTAL BASE BID ITEMS 1 5: 4 15 000.00 3 24 5)0.00 S 23 299.40 S 8 950,0a ; 6A Doctor Go" OG Trad 6-feet Witle, 3- inch Deep ILmSradilized DGI 26900 SF S 1,00 a 26,900.00 $ OJ] $ 20,713,00 S 0.77 $ 20,713.00 5 1.t4 3 30,666.00 TOTAL ADDITIVE/ ALTERNATE BID AREA 1: 9 2fi,900.00 3 20,713.00 S 20.713.00 9 30.fi66.00 6q Desert Gold DG Trail toWide, Wiee, 3- Ines Deep Stabilized Trail D 26900 SF S 1.88 3 50, 512.00 3 1.10 $ 29,590.00 3 1.15 $ 30,935,00 5 1.35 3 36,315.00 TOTAL ADDITIVE/ ALTERNATE BID AREA 2: 3 50.5)2.00 3 29,590.00 8 30,935.00 4 36,315.00 TOTAL BASE BID ITEMS & ADDITIVE ALTERNATES 1 & 2: 9 92.472.00 r 9 )4.8)�F --------- I F --------- T-.-,-,I BASE BID AREA PLUS ADDITIVE ALTERNATE 1: BASE BID AREA PLUS ADDITIVE ALTERNATE 2: Differs from commit bid 9 45,283.00 $ 44,012.40 3 39,616.00 9 54.160.00 9 54.234.40 3 45,265.00 ENGINEER'S ESTIMATE James A. Shirley Doug Well Conatruplem, Inc. Sim Engineering Inc. ITEM NO. DESCRIPTION QTY UNIT UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE BASE BID AREA 1 1 Mobilization 1 LS $4,000,00 $ 4,000.00 5 2 000.00 3 2,00000 $ 2,200.00 3 2,200,00 3 8,00000 5 8,00000 2 Traffic C.mr.1 1 LS $1,500.00 5 1500DD 9 1000.00 S 1000.00 5 6,200,00 S 6200.00 $ 5.000.00 $ 5000,00 3 Dust Control 1 LS $3,500DO $ 3500.00 6 2500.00 $ 2,500,00 3 3460.00 4 3460,00 6 3000.00 $ 3000.D0 ,4 Clearing, Grubbing and Removals IFI 1 LS $3,500.00 S 3,500.00 4 1,846.00 $ 1,846,00 $ 5,200.00 $ 6,200,00 $ 5,000,00 S 6,000,00 5 Sub rage Pre aration 1 LS 62,500.00 3 2, 500.00 3 4 99200 $ 4 992.00 S 12 000.00 $ 12 000,00 3 10 000.00 3 10 000.00 TOTAL BASE BID ITEMS 1-6: 3 15,000.00 9 12 338.00 9 29 060.00 3 31 000.00 6A Desert Gnitl DG Trail 64ea1 Wide, 3- inch Deep IUn-Stabilized DGI 26900 SF 4 1.00 5 26,900.00 9 0.99 S 26,631.00 4 0.81 4 21,789,00 S 1.15 5 30,935.00 TOTAL ADDITIVE/ ALTERNATE BID AREAL 8 28,900.00 3 26.631.00 3 21,789.00 9 30,935.00 66 Desert Gold DG Trail 6-feet Wide, 3- Inch Deep (Stabilized DG) 26900 SF $ 1.88 S 50,5>200 $ 1.43 3 38,467.00 S 1,07 S 28,783.00 S l AO 3 37,660.00 TOTAL ADDITIVE/ ALTERNATE BID AREA 2: 3 50,572.00 3 38,467.00 8 28,783.00 3 37.660.00 TOTAL BASE BID ITEMS & ADDITIVE ALTERNATES 1 & 2: 9 92,472.00 4 A.436.00�33 �59 BASE BID AREA PLUS ADDITIVE ALTERNATE 1: BASE BID AREA PLUS ADDITIVE ALTERNATE 2: Differs from original bid 4 38,969.00 4 50,849.00 8 61,935.00 S 50,605.00 $ 57,843.00 S 68,660.00 L O r0.r T-itf 4 4 a" COUNCIL/RDA MEETING DATE: February 16, 2010 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the On -Site Improvements for Tract Map No. 33076-2, The Madison Club, East of Madison, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: 9 STUDY SESSION: PUBLIC HEARING: Adopt a resolution to extend the time for completion of the on -site improvements as specified in the approved Subdivision Improvement Agreement (SIA) to December 31, 2010 for Tract Map No. 33076-2, The Madison Club, East of Madison, LLC. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Madison Club (Tract Map No. 33076-2), is located south of Avenue 52, east of Madison Street, and west of Monroe Street (Attachment 1). On November 28, 2005, the City and East of Madison, LLC entered into a SIA for the Madison Club. Section 6 of the SIA requires: "that the subdivision improvements shall be complete within twelve months after the approval of the SIA. Failure by Subdivider to begin or complete construction of the improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this SIA, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the improvements in response to changes in standards or conditions affecting or affected by the improvements. " On May 15, 2007, the City Council adopted a resolution granting a time extension for the completion of the on -site improvements as specified in the approved SIA to December 31, 2007. Staff sent a letter to the developer on November 8, 2007 requesting a status on their SIA and improvements and followed up with the developer with phone calls and emails. The developer submitted a response letter on January 6, 2010 with a proposed schedule for completion of the improvements. In a letter dated October 26, 2009 (Attachment 2), the developer states that all of the on -site improvements have been completed with the exception of portions of Shackleton Way and De Soto Avenue and the secondary entrance at Gray Avenue. Shackleton Way and De Soto are to be installed as part of the Madison Clubhouse construction. The secondary entrance at Gray Avenue is currently being used as a temporary construction entrance and will be completed once the Madison Clubhouse and Madison Villa are complete. The developer anticipates completion of the on -site improvements in November 2011 after the completion of the clubhouse. Staff has prepared the attached resolution which provides for approval of the second time extension of the SIA to December 31, 2010. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council to extend the time for completion of the on -site improvements as specified in the approved Subdivision Improvement Agreement to December 31, 2010 for Tract Map No. 33076-2, The Madison Club; or 2. Do not adopt a Resolution of the City Council to extend the time for completion of the on -site improvements time as specified in the approved Subdivision Improvement Agreement to December 31, 2010 for Tract Map No. 33076-2, The Madison Club; or 3. Provide staff with alternative direction. .».. d122 Respectfully submitted, T mothJR.J nas o ,P.E. Public Dire or/City Engineer Approved for submission by: r�G� Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Letter from East of Madison, LLC dated October 26, 2009 » 123 RESOLUTION NO. 2010- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF THE ON -SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT TO DECEMBER 31, 2010 FOR TRACT MAP NO. 33076-2, THE MADISON CLUB. WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract Map No. 33076-2, The Madison Club, on November 28, 2005; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement; and WHEREAS, failure by the Subdivider to complete construction of the improvements by December 31, 2007, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The time for the completion of the on -site improvements as required by the approved SIA is extended to December 31, 2010. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on December 31, 2010. If the Subdivider has not completed the improvements, the City, in its sole discretion and when deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. 124 Resolution No. 2010- Tract Map No. 33076-2, The Madison Club Adopted: February 16, 2010 Page 2 Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 16`h day of February 2010, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California DON ADOLPH, Mayor City of La Quinta, California '0-1 125 ATTACHMENT 1 TM 33076-2 THE MADISON CLUB V V I C I N I � NOT TO SCALE MAP CITY COUNCIL MEETING: February 16, 2010 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the On -Site Improvements for Tract Map No. 33076-2, The Madison Club APPLICANT: Mr. Scott Birdwell, East of Madison, LLC •-- 126 ATTACHMENT 2 — THE — MADISON CLVH October 26, 2009 Mr. Tim Jonasson Director, Public Work Department City of La Quinta P.O. Box 1504 La Quinta, CA 92247 RECEIVED ,'AN062010 RE: Extension of Subdivision Improvement Agreement for East of Madison, LLC — Tract No. 33076-2 Dear Mr. Jonasson, I am writing to request an extension to the Subdivision Improvement Agreement for Tract 33076-2 at The Madison Club in La Quinta, CA. We have completed all the improvements within the Tract per the SIA dated 9/9/2005, with the exception of portions of Shackleton Way and De Soto Ave, as noted on the attached site plan. Based on our revised development schedule, we expect to complete these improvements by November 30, 2011 (see attached schedule) and would like to request a one year extension for our Subdivision Agreement. We are requesting an extension to the SIA for the following reasons: 1. Shackleton and De Soto are to be installed as part of Madison Clubhouse construction. Construction of the Clubhouse is scheduled for March 2010. We will complete the remaining in -tract roads in June 2010 at the conclusion of this year's operating season. Recent economic conditions delayed completion of the Clubhouse beyond our original completion date of September 2009. 2. The Secondary Entrance at Gray Avenue will be opened after the temporary construction entrance on Avenue 53 is closed and restored to an BOA landscaped area. This entrance has been utilized to facilitate both Villa and Clubhouse construction and will continue to be used while Villa construction continues. Villa construction will no longer require this entrance in 2011, and we plan to complete the permanent secondary entrance at this time. The management of the Madison Club is interested in completing these improvements in a timely fashion, and work will begin on the remaining streets based on the attached schedule, thus fulfilling our obligation as defined by the SIA for Tract 33076-2. We appreciate both the Council, as well as Public Works, for considering our application for extension. If you have any questions regarding this extension, please feel free to contact me at (760) 391-5072. Sincerely, EAST OF MADISON, LLC Scott Birdwell Business Manager DEVELOPMENT OPP[08 MAILING ADDRESS: PO Box 1482, Lw QuvNrw, CA 92247 ST..R, ADDREas: 80-955 AVSNDE 62, Lw QmNxw, CA 92253 TRi 760391-5072 Fwx 760398-5788 27 lill?, m CLUB SCOnPCAUD 1, f4t — J I Ily. - 40� A Ar ? , v -�,t A IL 4L AI ISVI 1. Phase 2: Tract Map No. 33076-2 128 d o : r? m pi A' g4 ,I : m{ L 0 ap C p¢ E E v c E 2 N a E a75 c '� N LL F F- 1- 8 E u E Co F F v o ilp tp in � o 3 I I y I j o 1, N C d m E a to O 0 E w d N O L a v 5 � E2 v N i M N Y� `o I i � O __: __ __....... .... W., r .. - Tihw44Q" COUNCIL/RDA MEETING DATE: FebruarV 16, 2010 ITEM TITLE: Authorization to File a Grant Application with the Indian Gaming Local Community Benefit Committee for a Law Enforcement Project Related to Mitigation of the Impacts of Gaming on the City of La Quinta RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: �O STUDY SESSION: PUBLIC HEARING: Authorize the City Manager to file a grant application with the Indian Gaming Local Community Benefit Committee (CBC) for a law enforcement project related to mitigation of the impacts of gaming on the City of La Quinta. FISCAL IMPLICATIONS: Approval of this request would allow the City to apply for a grant which would provide salary and benefits for an additional motor officer to assist with traffic enforcement. The grant application will request funding for the position. The grant request is for $245,726 per year for ten years. There is no local match required. If the City is awarded the grant, funds will be disbursed directly to the City by the State Controller. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Senate Bill 621 (Battin and Burton) amended Section 12012.85 of the Government Code by adding Chapter 7.5 to Part 2, relating to gambling. This bill, approved by the Governor on October 11, 2003, established the method of calculating the distribution of appropriations from the Indian Gaming Special Distribution Fund for grants to local government agencies impacted by tribal gaming. The bill required each county's Indian Gaming Local CBC to submit to the State Controller a list of approved projects, upon which the Controller will release the funds directly to the chosen local government entities. .„ C 130 The City of La Quinta took advantage of this funding opportunity based on it's proximity to the Augustine Casino and requested funding for $177,250 for each year of the five-year grant. The grant provided salary and benefits for an additional motor officer to assist with the increased traffic on the City's roadways generated by patrons traveling to and from Augustine Casino. Although the State did not fund the fifth and final year of the grant, Assembly Bill (AB) 158 Chapter 754, Statutes of 2008) was created to account for the fifth year. It was signed into law on September 30, 2008. It appropriated $30 million (Riverside County's allocation was $14.1 million) from Indian Gaming Special Distribution Fund (SDF) for allocation to local governments. Staff applied for this funding and received $169,537 to continue salary and benefits for an additional motor officer to continue to assist with the increased traffic with regard to the Augustine Casino. This Indian Gaming Special Distribution Fund was for one year only and ended January 1, 2010. The City no longer has funding for the motor officer previously funded by the Indian Gaming grant. SB 357 - Tribal gaming: grants to local jurisdiction, was introduced by Long/Ducheny on February 25, 2009. "Existing law creates in the State Treasury the Indian Gaming Special Distribution Fund for the receipt and deposit of moneys received by the state from certain Indian tribes pursuant to the terms of gaming compacts entered into with the state. Existing law authorizes moneys in that fund to be used for specified purposes, including grants to local jurisdictions to mitigate the impacts of tribal casinos. Existing law, until January 1, 2010, requires the Controller to take specified actions to administer moneys in the fund in connection with those grants, and establishes procedures for awarding those grants. This bill would extend the operation of the above provisions relating to administration and awarding of grants to local jurisdictions until January 1, 2021. " If passed, SB 357 would extend the sunset date of the Indian Gaming Special Distribution Fund to January 1, 2021. The City previously sent a letter of support of SB 357, which is submitted as Attachment 1. As in the two previous Indian Gaming grants, the City of La Quinta wishes to take advantage of this possible funding opportunity based on it's proximity to the Augustine Casino. One of the nexus test criteria used to determine eligibility is whether the local government jurisdiction maintains a highway, road, or other thoroughfare that is a predominant access route to a casino that is located within four miles of the jurisdiction. Both Jefferson Street and portions of Monroe Street, two major arterials used as access routes to the Augustine Casino, are maintained by the City of La Quinta, thereby rendering the City eligible for grant funding. Law enforcement is designated by the CBC as the top priority for grant funds. » 131 The funding request to the CBC is for $245,726 each year for ten years. The requested amount will provide salary and benefits for an additional motor officer to assist with the increased traffic on the City's roadways generated by patrons traveling to and from Augustine Casino. In the event the City is not awarded the full amount of the grant request, the City Manager may, at his discretion, change the scope of the grant request to designate other traffic enforcement programs to which the partially funded grant may be applied. Staff is preparing the grant application, with the assistance of the La Quinta Police Department, for submission by the deadline of March 1, 2010. A copy of the application will be provided to Council upon completion. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize the City Manager to file a grant application with the Indian Gaming Local Community Benefit Committee for a law enforcement project related to mitigation of the impacts of gaming on the City of La Quinta; or 2. Do not authorize the City Manager to file a grant application with the Indian Gaming Local Community Benefit Committee for a law enforcement project related to mitigation of the impacts of gaming on the City of La Quinta; or 3. Provide staff with alternative direction. Respectfully submitted, /*Z,� Plumlee, Assistant City Manager — Management Services Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Letter of support dated September 29, 2009 to.. 132 Attachment 1 P.O. BON 1504 LA QUINT A, CALIFORNIA 92947-150,1 75-495 CALLr YA)1111CO (760) 7 7 7 - 7 0 0 0 L.A QUINI'A, CALIrORSIA 922;i3 FAX (760) 777-7101 September 29, 2009 The Honorable Governor Schwarzenegger State of California State Capitol Sacramento, CA 95814 Dear Governor Schwarzenegger: The City of La Quinta (City) staff supports SB 357, which would extend the sunset date of the Indian Gaming Special Distribution Fund to January 1, 2021. Local government serves as the primary service provider to individual residents, businesses, and tribal governments alike. Cities and counties are responsible for providing such vital services as police, fire protection, water and waste management, road maintenance and emergency care. The Indian gaming industry in California has expanded at an unprecedented rate in recent years and the impacts on local communities have been just as pronounced. Funding from the Indian Gaming Special Distribution Fund is critical to local jurisdictions to help mitigate some of the effects of Indian gaming in local communities and for these reasons, the City of La Quinta staff supports SB 357 and the extended sunset date. Sincerely, Thomas P. Genovese City Manager G. The Honorable Mayor and Members of the City Council M. Katherine Jenson, City Attorney Bret M. Plumlee, Assistant City Manager - Management Services Douglas R. Evans, Assistant City Manager - Development Services Chris McKenzie, League of California Cities David Willmon, League of California Cities 1 Tity� 4 4 Quwry AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: February 16, 2010 BUSINESS SESSION: _ ITEM TITLE: Acceptance of On -Site Improvements Associated with Tract Map No. 30023-5, Trilogy, Shea CONSENT CALENDAR: La Quinta, LLC STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Accept on -site improvements associated with Tract Map No. 30023-5, Trilogy, Shea La Quinta., LLC and authorize staff to release the performance security. Direct staff to release the labor and materials security ninety (90) days after City Council acceptance of the improvements. FISCAL IMPLICATIONS: None. No public improvements will be accepted with this action. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tract Map No. 30023-5, Trilogy, is located south of Avenue 60, north of Avenue 62, east of Madison Street, and west of Monroe Street (Attachment 1). The improvements include curb and gutter, sidewalk, curb ramps, storm drain, catch basins, landscaping, signing, striping, and asphalt concrete pavement. The on -site improvements have been inspected by staff and are recommended for City Council acceptance. All obligations of the Subdivision Improvement Agreement for Tract Map No. 30023-5 have been satisfied. Attachment 2 indicates the amount of the warranty security. » 134 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Accept the on -site improvements associated with Tract Map No. 30023- 5, Trilogy, Shea La Quinta, LLC and authorize staff to release the performance security. Direct staff to release the labor and materials security ninety (90) days after City Council acceptance of the improvements; or 2. Do not accept the on -site improvements associated with Tract Map No. 30023-5, Trilogy, Shea La Quinta, LLC and do not authorize staff to release the performance security. Do not direct staff to release the labor and materials security ninety (90) days after City Council acceptance of the improvements; or 3. Provide staff with alternative direction. Respectfully submitted, _rMnvtif T mothy R. J nass P.E. Public Works Direc r/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Warranty Security Exhibit 135 ATTACHMENT 1 TM 30023-5 TRILOGY CITY OF LA QUINTA 81TTRACT 30023-5 E� AVENUE 60 i� iUj AVENUE 61 • �^rA i N AVENUE Uj • • • • VICINITY MAP NOT TO SCALE CITY COUNCIL MEETING: February 16, 2010 ITEM TITLE: Acceptance of On -Site Improvements Associated with Tract Map No. 30023-5, Trilogy APPLICANT: Mr. Perry Devlin, Trilogy at La Quinta 1N . 136 ATTACHMENT 2 WARRANTY SECURITY Tract Map No. 30023-5 - On -Site Improvements Development Name: Trilogy ONSITEIMPROVEMENTS PerfomranceSecurity' Improvement Descrition Labor& Materials' Original Amount Proposed Reduction WARRANTY AMOUNTS Grading - Storm Drain $115 170 $115170 90% $11 517 Street Improvements $839 040 $839 040 90% $83,904 Domestic Water $342 740 $342 740 90% $34 274 Sanitary Sewer $348,150 $348,150 90% $34,815 Dry Utilities $622,730 $622,730 90% $62,273 Monumentation - $25,050 100% $0 Standard 10% Contingency $226,800 $229,290 100% $0 Professional Fees, Design (10%) $249,460 $252,220 100% $0 Professional Fees, Construction (10%) $249,460 $252,220 100% $0 No "Plans (25%) $623,660 1 $630,540 100% $0 Totals 3,617,210 3,667,150 — 226,783 Performance Security shall be released immediately upon City Council acceptance 2 Labor & Materials Security to remain in place for 90 days after City Council acceptance of improvements. 3 WARRANTY SECURITY (10% of Original Performance Security) shall be received by the City prior to being placed on the agenda for City Council. 137 COUNCIL/RDA MEETING DATE: February 16, 2010 ITEM TITLE: Acceptance of On -Site Improvements Associated with Tract Map No. 30023-6, Trilogy, Shea La Quinta, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: 1;L_ STUDY SESSION: PUBLIC HEARING: Accept on -site improvements associated with Tract Map No. 30023-6, Trilogy, Shea La Quinta, LLC and authorize staff to release the performance security. Direct staff to release the labor and materials security ninety (90) days after City Council acceptance of the improvements. FISCAL IMPLICATIONS: None. No public improvements will be accepted with this action. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tract Map No. 30023-6, Trilogy, is located south of Avenue 60, north of Avenue 62, east of Madison Street, and west of Monroe Street (Attachment 1). The improvements include curb and gutter, sidewalk, curb ramps, storm drain, catch basins, landscaping, signing, striping, and asphalt concrete pavement. The on -site improvements have been inspected by staff and are recommended for City Council acceptance. All obligations of the Subdivision Improvement Agreement for Tract Map No. 30023-6 have been satisfied. Attachment 2 indicates the amount of the warranty security. 00.1 138 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept the on -site improvements associated with Tract Map No. 30023- 6, Trilogy, Shea La Quinta, LLC and authorize staff to release the performance security. Direct staff to release the labor and materials security ninety (90) days after City Council acceptance of the improvements; or 2. Do not accept the on -site improvements associated with Tract Map No. 30023-6, Trilogy, Shea La Quinta, LLC and do not authorize staff to release the performance security. Do not direct staff to release the labor and materials security ninety (90) days after City Council acceptance of the improvements; or 3. Provide staff with alternative direction. Respectfully submitted, j othy R. Jo sso .E. Public Works irect City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Warranty Security Exhibit 139 7F w z 0 0 Q jinn`\ ATTACHMENT 1 TM 30023-6 TRILOGY CITY OF LA OLINTA TRACT 30023-6 AVENUE AVENUE VI_CINII NOT TO SCALE w w 0 W z 0 M ME AVENUE 62 CITY COUNCIL MEETING: February16, 2010 61 ITEM TITLE: Acceptance of On -Site Improvements Associated with Tract Map No. 30023-6, Trilogy APPLICANT: Mr. Perry Devlin, Trilogy at La Quinta w_ 140 Z 1N3WH3b11b ATTACHMENT 2 WARRANTY SECURITY Tract Map No. 30023-6 — On -Site Improvements Development Name: Trilogy ON -SITE IMPROVEMENTS Performance Security' Improvement Description Labor& Materials' Original Amount Proposed Reduction WARRANTY AMOUNTS Rough GradinPM10(SWPPP - $156000 90% $15600 Street - $1,356,303 90% $135 630 Storm Drain $80 215 900/0 $8 022 Sewer $550 055 900/0 $55 006 Water - $849,648 90% $84,965 Dryt.) ilities - $532,529 90% $53,253 Garden and Retaining Walls - $116,750 90% $11,675 Monumentation - $25,000 100% $0 Standard 10% Contingency - $366,650 100% $0 Professional Fees, Design (10%) $403,315 100% $0 Professional Fees, Construction (10%) $403,315 100% $0 Totals 1 $4,839,780 364,160 ' Performance Security shall be released immediately upon City Council acceptance 2 Labor & Materials Security to remain in place for 90 days after City Council acceptance of improvements. 3 WARRANTY SECURITY (10% of Original Performance Security) shall be received by the City prior to being placed on the agenda for City Council. »_. 141 T44f 4 4 a" COUNCIL/RDA MEETING DATE: February 16, 2010 AGENDA CATEGORY: ITEM TITLE: Acceptance of On -Site Improvements BUSINESS SESSION: Associated with Tract Map No. 30023-7, Trilogy, Shea La Quinta, LLC CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Accept on -site improvements associated with Tract Map No. 30023-7, Trilogy, Shea La Quinta, LLC and authorize staff to release the performance security. Direct staff to release the labor and materials security ninety (90) days after City Council acceptance of the improvements. FISCAL IMPLICATIONS: None. No public improvements will be accepted with this action. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tract Map No. 30023-7, Trilogy, is located south of Avenue 60, north of Avenue 62, east of Madison Street, and west of Monroe Street (Attachment 1). The improvements include curb and gutter, sidewalk, curb ramps, storm drain, catch basins, landscaping, signing, striping, and asphalt concrete pavement. The on -site improvements have been inspected by staff and are recommended for City Council acceptance. All obligations of the Subdivision Improvement Agreement for Tract Map No. 30023-7 have been satisfied. Attachment 2 indicates the amount of the warranty security. -.. `1 142 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept the on -site improvements associated with Tract Map No. 30023- 7, Trilogy, Shea La Quinta, LLC and authorize staff to release the performance security. Direct staff to release the labor and materials security ninety (90) days after City Council acceptance of the improvements; or 2. Do not accept the on -site improvements associated with Tract Map No. 30023-7, Trilogy, Shea La Quinta, LLC and do not authorize staff to release the performance security. Do not direct staff to release the labor and materials security ninety (90) days after City Council acceptance of the improvements; or 3. Provide staff with alternative direction. Respectfully submitted, Ti othy R. on sson E. Public Work recto City Engineer Approved for submission by: Axr A-_�.� Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Warranty Security Exhibit •0. 143 ATTACHMENT 1 TM 30023-7 TRILOGY CITY OF LA QIIITA TRACT 30023-7 AVENUE / 60 F- w w W V) z 0 0 a 'R w F- VICINIT) NOT TO SCALE AVENUE 61 CITY COUNCIL MEETING: February 16, 2010 ITEM TITLE: Acceptance of On -Site Improvements Associated with Tract Map No. 30023-7, Trilogy APPLICANT: Mr. Perry Devlin, Trilogy at La Quinta .,. r, 14 4 ATTACHMENT 2 WARRANTY SECURITY Tract Map No. 30023-7 — On -Site Improvements Development Name: Trilogy ONSITEIMPROVEMEENTS Performance Security' Improvement Description Labor& Materials' Original Amount Proposed Reduction WARRANTY AMOUNT Street $1057453 $1057,453 90% $105,745 Storm Drain $39 730 $39 730 90% $3 973 Domestic Water $475 306 $475 306 900/0 $47,531 Sanitary Sewer $224,048 $224048M-24 5 Dry Utilities $698,863 $698,863 Monumentation - $20,000 Standard 10% Contingency $249,540 $251,540 Professional Fees, Design (10%) $274,494 $276,694 Professional Fees, Construction (10%) $274,494 $276,694 Tata s 293,928 3,320,3280 Performance Security shall be released immediately upon City Council acceptance 2 Labor & Materials Security to remain in place for 90 days after City Council acceptance of improvements. 3 WARRANTY SECURITY (10% of Original Performance Security) shall be received by the City prior to being placed on the agenda for City Council. �.. 145 c r� l � u�crw M OF rKE COUNCIL/RDA MEETING DATE: February 16, 2010 ITEM TITLE: Approval of an Agreement with Dave Bang Associates, Inc. for Playground Equipment at Fritz Burns and Seasons Park, Project Nos. 2009-07 and 2009-08 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 14 STUDY SESSION: PUBLIC HEARING: Approve an Agreement with Dave Bang Associates, Inc. for Playground Equipment at Fritz Burns and Seasons Park, Project Nos. 2009-07 and 2009-08 in the amount of $156,977.79 and authorize the City Manager to execute the Agreement. FISCAL IMPLICATIONS: Funding has been approved and is available in the Fiscal Year 2009-2010 Capital Improvement Program budget from the Park Equipment Replacement Fund. The total budgets for these projects are: Fritz Burns Park $141,573 Seasons Park $ 33,443 CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Fritz Burns Park playground was completed in 1994. Due to the inability to purchase replacement parts and changes in the safety standards for playgrounds, staff recommended replacing the play equipment as part of the Fiscal Year 2009-2010 Capital Improvement Program. The Seasons Retention Basin playground was completed in 2000. The Public Works crew removed the playground in August 2009 due to vandalism that required costly repairs. The replacement for the playground was budgeted in the Capital Improvement Program for Fiscal Year 2009-2010. A letter was sent to neighboring homes informing the residents of the removal of the playground and the pending installation of a new replacement. 146 The life expectancy of playground equipment is affected by environmental conditions and is generally 12 to 14 years with proper maintenance and repair. Any alterations or changes to the playground equipment require it to conform to current playground safety standards. On November 7, 2009, City Council approved a Request for Proposals (RFP) for playground replacement and installation at Adams Park, Fritz Burns Park, and Seasons Park. The new playgrounds will have shade over the play structures. On December 18, 2009, twenty-four playground proposals were received from five firms. A Selection Committee consisting of Steve Howlett, Golf & Parks Manager; Greg Butler, Building & Safety Manager; and Tim Batten, Maintenance Foreman; reviewed the proposals and ranked them according to potential fun, uniqueness, and vandal resistance. On January 11, 2010, the Community Services Commission reviewed the top ranked playground proposals (Attachment 1) and is recommending the following proposals: Fritz Burns Park Dave Bang Associates (Playworld Systems) $126,977.98 Seasons Park Dave Bang Associates (Playworld Systems) $29,999.81 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve an Agreement with Dave Bang Associates, Inc. for Playground Equipment at Fritz Burns and Seasons Park, Project Nos. 2009-07 and 2009-08 in the amount of $156,977.79 and authorize the City Manager to execute the Agreement; or 2. Do not approve an Agreement with Dave Bang Associates, Inc. for Playground Equipment at Fritz Burns and Seasons Park, Project Nos. 2009-07 and 2009-08 in the amount of $156,977.79; or 3. Provide staff with alternative direction. Ily submitted, Edie Hylton Community Services Director 147 Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Agreement ATTACHMENT 1 AGREEMENT THIS CONTRACT, by and between the CITY OF LA QUINTA, a municipal corporation, herein referred to as "City," and DAVE BANG ASSOCIATES, INC., herein referred to as, "Contractor." WITNESSETH: In consideration of their mutual covenants, the parties hereto agree as follows: 1. Contractor shall furnish all necessary labor, material, equipment, transportation and services for Project Nos. 2009-07 and 2009-08, Playground Equipment at Fritz Burns and Seasons Park(s) in the City of La Quinta, California pursuant to the Request for Proposals and the Contractor's Proposal, dated December 18, 2009, all of which documents shall be considered a part hereof as though fully set herein. Should any provisions of Contractor's Proposals be in conflict with the Request for Proposals or this Contract, then the provisions of said Contract and Request for Proposals . shall be controlling, in that order of precedence. 2. Contractor will comply with all Federal, State, County, and La Quinta Municipal Code, which are, as amended from time to time, incorporated herein by reference. 3. All work shall be done in a manner satisfactory to the City Engineer. 4. Contractor shall commence work after the issuance of a written Notice to Proceed and agrees to have all work completed within the specified 25 working days completion time period. 5. In consideration of said work, City agrees to pay Contractor such sums as shall be approved by the City Engineer at lump sums and/or unit prices stated in the Contractor's Bid, the base consideration of one hundred fifty-six thousand nine hundred seventy-seven dollars and seventy-nine cents ($156,977.79). All payments shall be subject to approval by the City Engineer and shall be in accordance with the terms, conditions, and procedures provided in the Specifications. 6. Concurrently with the execution of this Contract, Contractor shall furnish bonds of a surety satisfactory to City, as provided in this Agreement, the cost of which shall be paid by Contractor. 7. Contractor shall defend, indemnify and hold harmless the City, its officers, employees, representatives and agents ("Indemnified Parties"), from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Contractor, its officers, employees and agents, which arise out of Contractor's negligent performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. In the event the Indemnified Parties are made a party to any action, lawsuit, or other adversarial proceeding in any way involving such claims, Contractor shall provide a defense to the Indemnified Parties, or at the City's Agreement t 300-1 149 option, reimburse the Indemnified Parties their costs of defense, including reasonable attorney's fees, incurred in defense of such claim. In addition, Contractor shall be obligated to promptly pay any final judgment or portion thereof rendered against the Indemnified Parties. 8. Except as otherwise required, Contractor shall concurrently with the execution of this contract, furnish the City satisfactory evidence of insurance of the kinds and in the amounts provided in said Agreement. This insurance shall be kept in full force and effect by Contractor during this entire contract and all premiums thereon shall be promptly paid by it. Each policy shall further state that it cannot be canceled without 30 days unconditional written notice to the City and shall name the City as an additional insured. Contractor shall furnish evidence of having in effect, and shall maintain Workers Compensation Insurance coverage of not less than the statutory amount or otherwise show a certificate of self-insurance, in accordance with the Workers Compensation laws of the State of California. Failure to maintain the required amounts and types of coverage throughout the duration of this Contract shall constitute a material breach of this Contract. 9. In accepting this Contract, Contractor certifies that in the conduct of its business it does not deny the right of any individual to seek, obtain and hold employment without discrimination because of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex or age as provided in the California Fair Employment Practice Act (Government Code Sections 12900, et seq.) Contractor agrees that a finding by the State Fair Employment Practices Commission that Contractor has engaged during the term of this Contract in any unlawful employment practice shall be deemed a breach of this Contract and Contractor shall pay to City $500.00 liquidated damages for each such breach committed under this contract. 10. This Contract shall not be assignable by Contractor without the written consent of City. 11. Contractor shall notify the City Engineer (in writing) forthwith when the Contract is deemed completed. 12. In accepting this Contract, Contractor certifies that no member or officer of the firm or corporation is an officer or employee of the City except to the extent permitted by law. 13. Contractor certifies that it is the holder of any necessary California State Contractor's License and authorized to undertake the above work. 14. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the contract and/or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract. 15. The Contractor shall maintain and preserve all such records for a period of at least three years after termination of the contract. 16. The Contractor shall maintain all such records in the City of La Quinta. If not, the Contractor shall, upon request, promptly deliver the records to the City or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other Agreement 1300-2 150 than at City offices including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals and overhead. 17. The further terms, conditions, and covenants of the Contract are set forth in the Contract Documents, each of which is by this reference made a part hereof. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. Dated: ATTEST: Veronica Montecino, CMC, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney Dated: b�.7 ! ( o Agreement "CITY" CITY OF LA QUINTA, a California municipal corporation By: Don Adolph, Mayor Dated: Dated: "CONTRACTOR" DAVE BANG ASSOCIATES, INC. By: Ve;L Pete Stokes, President P.O. Box 1088 Tustin, CA 92781 (800) 669-2585 "CONTRACTOR" (If corporation, affix sea[) 1300-3 -Po. 151 FAITHFUL PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS: THAT the City of La Quinta, a municipal corporation, hereinafter designated the City, has, on December 1e, 2009 , awarded to Dave Hang Associates, Inc„ hereinafter designated as the Principal, a Contract for Project Nos. 2009,07 and 2009-08, Playground Equipment at Fritz Burns and Seasons Parkls) and; WHEREAS. said Principal is required under the terms of said Contract to furnish a bond for the faithful performance of said Contract: NOW, THEREFORE, we, the Principal, and Washington International Insurance Company as Surety, are held and firmly bound unto the City in the just and full amount of one hundred fifty-six thousand nine hundred seventy-seven dollars and seventy-nine cents 1*156,977,79) lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, that if said Principal, his or its heirs, executors, administrators, successors, or assigns, shall in all things stand to and abide by, and well and truly keep and faithfully perform the covenants, conditions, and agreements in the said contract and any alterations made as therein provided, on his or their part to be kept and performed, at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless, the City, its officers and agents as therein stipulated, than this obligation shall become null and void; otherwise it shall be and remain in full force and virtue. It Is acknowledged that the Contract provides for one-year guarantee period, during which time this bond remains in full force and effort. And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract or to the work to be performed there under or the specifications accompanying the same shall, in any way, affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the Contract or to the work or to the specifications. Said Surety hereby waives the provisions of Sections 2819 and 2845 of the Civil Code of the State of California. Faithful Performance Bond 1310.1 .. 152 IN WITNESS WHEREOF, the Principal and Surety have executed this instrument under their seals this 15th day of January, 2010 X)0920O9, the name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative, pursuant to authority of its governing body. tr LSt de_Itif Title of Signatory Washington International Insurance Company Surety �^ (Seal) I Y Signature for Surety Dawn Fykes, Attorney -in -Fact Title of Signatory 1200 Arlington Heights Road, #400 Itasca, IL 60143 Address of Surety 720-528-4340 Phone # of Surety Becky Braun Contact Person For Surety Faithful Portormance Bond 1310.2 153 PAYMENT BOND KNOW ALL MEN BY THESE PRESENTS: THAT the City of La Quints, a municipal corporation, hereinafter designated the City, has, on December 18, , 2009 awarded to Dave Bang Associates, Inc„ hereinafter designated as the Principal, a Contract for Project Nos. 2009.07 and 2009-08, Playground Equipment at Frits Burns and Seasons Park(s), and WHEREAS, said Principal is required to furnish a bond in connection and with said Contract, providing that if said Principal, or any of it or its subcontractors shall fail to pay for any materials, provisions, or other supplies used in, upon, for, or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, the Surety of this bond will pay the same to the extent hereinafter set forth: NOW, THEREFORE, we, the Principal, and Washington Intemational Insurance Company , as Surety, are held and firmly bound unto the City in the just and full amount of one hundred fifty-six thousand nine hundred seventy-seven dollars and seventy -nitro cents ($156,977.79) lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH,. that if said Principal, It or Its heirs, executors,, administrators, successors, or assigns, shall fail to pay for any materials, provisions, or other supplies used in, upon, for, or about the performance of the work contracted to be done, or for any work or labor thereon of any kind or for amount due under the Unemployment Insurance Act with respect to such work or labor, or for any amounts due, or to be withheld pursuant to Sections 18806 of the Revenue and Taxation Code of the State of California with respect to such work or labor, then said surety will pay the same in or to an amount not exceeding the amount hereinabove set forth, and also will pay in case suit is brought upon this bond, such reasonable attorney's fees to the City as shall be fixed by the court. This bond shall insure to the benefit of any and all persons, companies, and corporations named in Section 3181 of the Civil Code of the State of California so as to give a right of action to them or their assigns in any suit brought upon this bond. And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or addition of the terms of the Contract or to the work to be performed there under or the specificatlons accompanying the same shall, in any way, affect its obligations of this bond, and it does hereby waive notice of any change, extension of time, alteration, or addition to the terms of the contract or to the work or to the specifications. Said Surety hereby waives the provisions of Sections 2819 and 2846 of the Civil Code of the State of Califomia. Payment Wo 1320.1 154 IN WITNESS WHEREOF, the Principal and Surety have executed this instrument under their seals this 15th day of January, 2010 xx9()M09, the name and corporate seal of each corporate party being hereto affixed and these presents duly signed by Its undersigned representative, pursuant to authority of its governing body. Payment Bond Dave Bang Associates, Inc. Principal (Seal) Signature for Principal PreS�de�k Title of Signatory Washington international Insurance Company Surety (Seal) 11 44 Signature for Surety Dawn Fykes Attorney -in -Fact Title of Signatory 1200 Arlington Heights Road #400, Itasca IL 60143 Address of Surety 720-528-4340 Phone rf of Surety Becky Braun Contact Person For Surety 1320.2 155 NAS SURETY GROUP NORMI AMBRICAN SPECIALTY INSURANCE COMPANY WASHINGTON INTERNATIONAL INSURANCE COMPANY GENERAL POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS, THAT North American Specialty Insurance Company, a corporation duly organized and existing under laws of the State of New Hmnpshbre, and having its principal office in the City of Manchester, New Hampshire, and Washington International Insurance Company, a corporation organized and existing under the laws of the State of New Hampshire and having its principal office in the City of Itasca, Mhio s, each does hereby make, constitute and appoint* MICHAEL J. MESENBRINF, DAVID J. HICKMAN, JERI LYNN THOMPSON, MARIA LUCBRO and DAWN FYKES JOINTLY OR SEVERALLY Its true and lawful Atomey(s}m-Fact, to make, execute, seal and deliver, for and on its behalfand as its act and deed, bonds or other writings obligatory in the nature of a bond on behalf of each of said Companies, as surety, on contracts ofsuretyship as are or may be required or permitted by law, regulation, contract or otherwise, provided that no bond or undertaking or contract or suretyship executed under this authority shall exceed the amount of TWENTY-FIVE MILLION (M,000,000.00) DOLLARS This Power of Attorney is granted and is signed by facsimile under and by the authority of the following Resolutions adopted by the Boards of Diradors of both North Amorioon Spaciahy roxii ee Company and Wad iugton Intamutionot Ironton" Company at emolings duly called sad held on the 24a of March, 2000: "RESOLVED, that any two of the Presidents, any Managing Director, any Senior Vice President, any Vice President, any Assistant Vice President, the Secretary or mtyAssutont Secretary be, and each ar any of them hereby is authorized to execute a Power ofAttorney qualifying the mtomcy named in the given Power of Attorney to execute on behalf of the Company bonds, undertakings and ail contracts of surety, and that each or any of them hereby is authorized to anest to the execution of any such Power of Attorney andto attach therein the seal of the Company; and it is FURTHER RESOLVED, that the signature of such officers and the seal ofthe Company may be affixed to any such Power of Attorney or to my cerdficvie relating Ihanlu by facsimile, and any such Power of Attorney or nenlIlLalc hearing such facsimilc signulures or facsimile seat shall be binding upon the Company when so affixed and in to future with regard to ay bond, undertaking m contract of suety to which O is atmched." wonry By — fit SEAL n11 storm e.e.e Numb& ceorera.anomorarweu�la—ft.a mroraen Cmp.w �ry+ lqa — asNar vavero�amraamm�®..:mngpmrirytewnn camp.ur �/• y�4,n�fT�'ai Bi //}} an BY DwM61 Laymao,Sntor Vka4na4e{dNaNMpm rvtmaSn.Itmv,son Cvmpny a Vke PnaarvtafttorlEAme,Inasprrxray4mnan Camprar IN WITNESS WHEREOF. North American Specialty Insurance Company and Washington International Inpnevre Company have consort their official seals to be hereunto affixed, and these presents to be signed by their authorized officers this30� day of September 211 North American Specialty Insurance Company Washington Intermtionol Imurancc Company State of Illinois County of Du Page W: On this 30th day of Seprwnbor 2008 , before me, a Notary Public personally appeared Steven P. Anderson , President and CEO of Washingtonlntttnational Insu m Company and Senior Vice President of NorthAmerican Specially Insurance Company and David M. Layman Senior Vice President of Washington International Insurance Company and Vice President of North American Specialty Insurance Company, personally known tome, who being by me duly swoon, acknowledged that they signed the above Powerof Attorney as officers of and aclmawledged said instrument to be the voluntary act and deed of their ==live communes. Pubhc,entedgama Damn D. Sklaos, Notary Public ➢Cwm�m Ihp'vw 10fea7011 1, James A. Carpenter ,the duty dcete8 Assistant Secle at of North American Specialty Insurance Company and Washington International Insurance Company, do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney given by said North American Specialty Insuance Company and Washington International Insurance Company, which Is still In mil force and etRcr. IN WITNESS WHEREOF, I have set my hand and affixed the seals of the Companies this 15th day of January 2010. loom ACups". Vim P Wna&A aSmeary orlV b,!,t-tin V.w auurnn Cmpya W M amerien 3pda(w lumavn Con pny n 156 WORKERS' COMPENSATION INSURANCE CERTIFICATE In accordance with California Labor Code Section 1861, prior to commencement of work on the Contract, the Contractor shall sign and file with the City the following certification: "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract." Signature Title Date Workers Compensation 1330-1 LIABILITY AND INSURANCE REQUIREMENTS 1.0 INDEMNIFICATION The Contractor shall indemnify, hold harmless and assume the defense of the City, its elected officials, officers, agents, and employees from all damages, costs, or expenses in law or equity that may at any time arise to cause damages to property, or of personal injury received by reason of or in the course of performing work, which may be occasioned by any willful or negligent act or omission of the Contractor, any of the Contractor's employees, or any of its subcontractors arising out of work under this Contract. Approval of any insurance contracts by the City does not relieve the Contractor or subcontractors from liability under Section 1340-1.0, Indemnification. The City will not be liable for any accident, loss, or damage to the work prior to its completion and acceptance. 2.0 INSURANCE REQUIREMENTS 2.1 General After award of Contract, the Contractor shall promptly obtain, at its own expense, all the insurance required by Paragraph 1340-2.0, INSURANCE REQUIREMENTS, and shall submit coverage verification for review and approval by the City upon execution of the Contract. The Notice to Proceed with the Work under this Contract will not be issued, and the Contractor shall not commence work, until such insurance has been approved by the City. The Contractor shall not allow any subcontractors to commence work on its subcontract until all similar insurance required of the subcontractor has been obtained and verified by Contractor. Such insurance shall remain in full force and effect at all times during the prosecution of the Work and until the final completion and acceptance thereof. The Notice to Proceed does not relieve the Contractor of the duty to obtain such insurance as required by Paragraph 1340-2.0 INSURANCE REQUIREMENTS. 2.2 Commercial General Liability Policy The Contractor shall take out and maintain during the life of the Contract, a Commercial General Liability Policy, on an occurrence basis, with a minimum limit of not less than One Million Dollars ($1,000,000) combined single limit for bodily injury and property damage for any one occurrence and a Two Million Dollar ($2,O00,000) annual project aggregate, for all of the following: a. Premises Operations, including Explosion, Collapse and Underground (X, C, and U) Coverage. b. Completed Operations/Products, including X, C, and U Coverage. c. Independent Contractors. d. Blanket Contractual. e. Deductible shall not exceed One Thousand Dollars ($1,000). Liability & Insurance Requirements 1340-1 -0..^ 158 2.3 Commercial Business Auto Policy The Contractor shall take out and maintain during the life of this Contract a Commercial Business Auto Policy, on an occurrence basis, with a minimum amount of not less than One Million Dollars ($1,000,000) combined single limit for bodily injury and property damage, providing at least all of the following coverage: a. Coverage shall be applicable to any and all leased, owned, hired, or non -owned vehicles used in pursuit of any of the activities associated with this Contract. b. Any and all mobile equipment, including cranes, which is not covered under said Commercial Business Auto Policy shall have said coverage provided for under the Commercial General Liability Policy. c. Deductible shall not exceed One Thousand Dollars (51,000). 2.4 Workers' Compensation Insurance The Contractor shall take out and maintain during the life of the Contract, Worker's Compensation and Employers' Liability insurance providing coverage for any and all employees of Contractor: a. The required policy shall provide coverage for Workers' Compensation (Coverage A). b. This policy shall provide coverage for One Million Dollars (51,0001000) Employers' Liability (Coverage B). 2.5 Endorsements All of the following endorsements are required to be made a part of the policies described in this Section hereof: a. "The City, City employees and officers, the City Engineer, its consultants, elected officials, agents, and sub -consultants are hereby added as additional insured insofar as Work done under this Contract is concerned." b. "This policy shall be considered primary insurance as respects any other valid and collectible insurance, including self -insured retention, the City may possess, and any other insurance the City does possess shall be considered excess insurance only." c. "This insurance shall act for each insured, and additional insured, as though a separate policy had been written for each. This, however, will not act to increase the limit of liability of the insuring company. d. "Thirty (30) days prior written notice of cancellation shall be given to the City. Such notice shall be sent to: Liability & Insurance Requirements 134e-2 10. ^ 159 Thomas P. Genovese, City Manager City of La Quinta P.O. Box 1504 La Quinta, CA 92247-1504 2.6 Chanoe in Terms The Contractor shall provide immediate written notice to the City of any change in terms and conditions and/or reduction in the coverage of any nature to the insurance policies. The notice shall be sent to the location identified in Paragraph 1340-2.5.d, Endorsements. The Contractor shall be obligated to pay any extra premium for maintaining the insurance requirements specified herein. Liability & Insurance Requirements 1340-3 •".. 160 Twit 40Q" COUNCIL/RDA MEETING DATE: February 16, 2010 ITEM TITLE: Adoption of a Resolution to Become a Healthy Eating Active Living City RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: 16� STUDY SESSION: PUBLIC HEARING: Adopt a Resolution to Become a Healthy Eating Active Living City. FISCAL IMPLICATIONS: None for this action. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Healthy Eating and Activity Living Cities Campaign states: "Cities and their residents are facing increased health care costs and diminished quality of life due to the epidemic of obesity and overweight." A study from the California Center for Public Health Advocacy identifies the problem specifically for the County of Riverside, 37`h Senate District, and the 80'h Assembly District (Attachment 1). City leaders across the country and California are stepping up to help reduce the obesity epidemic by implementing policies to provide opportunities for residents to engage in physical activity and nutritious eating. Attachment 2 is background information on the Healthy Eating Active Lifestyles (HEAL) campaign. In 2004, the League of California Cities adopted a resolution to engage cities to embrace policies that facilitate activities to promote healthier lifestyles including healthy diet and nutrition and the adoption of a resolution of City design and planning principles that enable citizens of all ages and abilities to undertake exercise. Two years later in 2006, the League of California Cities adopted a resolution to work together with the Institute for Local Government and the Cities, 161 Counties, and School Partnership (CCS) to develop a clearinghouse of information that can be used to promote wellness policies and healthier cities. In response to the League resolution, the CCS Partnership and the California Center for Public Health Advocacy launched the Healthy Eating Active Living Campaign. The Resolution supports the efforts of the HEAL Cities Campaign. The General Plan Update and the 2007 Community Services Master Plan will incorporate aspects of the campaign into the development of facilities and programs that encourage physical activity. Council Member Henderson, through her involvement with the California League of Cities, requested that staff evaluate the campaign and bring it forward for consideration by the City Council. This plan has been reviewed and recommended to the City Council for approval by the Community Services Commission on December 14, 2009 and the Planning Commission on January 12, 2010. Cathedral City and Desert Hot Springs have adopted a similar resolution to become HEAL cities. The cities of Palm Desert and Palm Springs will be considering this item in the near future. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution to Become a Healthy Eating Active Living City; or 2. Do not adopt a Resolution to Become a Healthy Eating Active Living City; or 3. Provide staff with alternative direction. Respect ully submitted, Edie Hylton Community, Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Study from the California Center for Public Health Advocacy 2: Background information on the HEAL Campaign 162 RESOLUTION NO. 2010- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, TO BECOME A HEALTHY EATING ACTIVE LIVING CITY WHEREAS, in 2004, the League of California Cities adopted an Annual Conference resolution to encourage cities to embrace policies that facilitate activities to promote healthier lifestyles and communities, including healthy diet and nutrition and adoption of city design and planning principles that enable citizens of all ages and abilities to undertake exercise; and WHEREAS, the League of California Cities has a strategic goal to promote and develop safe and healthy cities; and WHEREAS, more than half of California's adults are overweight or obese and therefore at risk for many chronic conditions including diabetes, heart disease, cancer, arthritis, stroke, hypertension; and WHEREAS, about one in four of California's children between the ages of 9 and 16 are overweight and according to the Public Health Advocacy study California Physical Fitness Test of 1,274 fifth, seventh, and ninth graders in La Quinta show that 25.3% of the students tested were overweight; and WHEREAS, more children are being diagnosed with diseases linked to overweight and obesity previously seen only in adults, such as Type 2 diabetes and heart disease; and WHEREAS, the current generation of children are expected to have shorter lives than their parents due to the consequences of obesity; and WHEREAS, obesity takes a tremendous toll on the health, productivity of all Californians; and WHEREAS, the annual cost to California in medical bills, workers compensation and lost productivity for overweight, obesity and physical inactivity exceeds $41 billion; and WHEREAS, The United States Surgeon General has issued a call to action to prevent and decrease overweight and obesity,' and The United States Department of Health and Human Services has made reducing the proportion of overweight and obese children and adolescents a key goal;2 and 163 Resolution No. 2010- HEAL Adopted: February 16, 2010 Page 2 of 4 WHEREAS, the Centers for Disease Control and Prevention recommends at least 30 minutes of moderate physical activity at least five days a week for adults, and at least 60 minutes of moderate to vigorous intensity physical activity for children every day; a and WHEREAS, the quality of the built environment, including neighborhood safety, sidewalks, streets, public transportation, restaurant and convenience store density, access to parks, trails and grocery stores, has a significant impact on obesity rates;' and WHEREAS, in light of the foregoing statistics and considerations, the City of La Quinta commits to do all it can to decrease the rate of obesity and overweight in its communities and is committed to implementing policies to create healthier work, school, and neighborhood environments conducive to healthier eating and increased physical activity among residents. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: The City of La Quinta will encourage fitness and wellness programs and facilities and work with other agencies to provide Health Education information on nutrition, fitness testing, and wellness information for its residents. The City of La Quinta will collaborate with other agencies in the community to provide a number of recreation activities that promote physical activity. City staff will work with other entities such as the Boys and Girls Club, YMCA of the Desert, Desert Recreation District and youth sports associations to encourage sports, play and physical activity. The City of La Quinta will work to expand community access to indoor and outdoor public facilities through joint use agreements with schools and other partners. The City of La Quinta will encourage and promote the California Children's Outdoor Bill of Rights that encourages children under the age of 14 to participate in a number of outdoor and cultural experiences. The City of La Quinta will encourage nutrition standards for food offered at city special events, city sponsored meetings, served at city facilities and city concessions, and city programs; •of.. 0 164 Resolution No. 2010- HEAL Adopted: February 16, 2010 Page 3 of 4 I. General Plan Update: • Prioritization of capital improvement projects that increase opportunities for physical activity in existing areas; • Planning for and constructing a built environment that encourages walking, biking, hiking and other forms of physical activity; • Encourage zoning to support community gardens; • Connectivity between the redevelopment area, and residential neighborhoods and schools, parks, recreational resources and retail; II. Employee Wellness • Offering Employee Health Fairs and Health Education Information; • Sponsoring fitness programs for employees that may include exercise, physical activity thorough walking, and weight loss components; • Accommodating two daily 15 minute walking breaks in the Civic Center Campus; • Providing an Employee Assistance Program for employees and their families for help with additions, work or relationship conflicts, emotional legal, financial, and health issues; and • Encouraging use of the La Quinta Fitness Center III. Healthy Eating Local farming can improve nutrition, physical activity, community engagement, safety, and economic vitality for residents and provide environmental benefits to the community; the City of La Quinta supports efforts to allow local farming to occur on the undeveloped property at SilverRock Resort until development occurs. The City of La Quinta pledges to support community efforts to establish and maintain farmers markets, recognizing that farmers markets provide fresh produce to community residents, support small farmers, and build community. Resolution No. 2010- HEAL Adopted: February 16, 2010 Page 4 of 4 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 161" day of February 2010, by the following vote to wit: F-,Vd :99 NOES: Ulf9q01116 ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California ' The Surgeon General's Call to Action to Prevent and Decrease Overweight and Obesity, supra note 2 US Department of Health and Human Services, Office of Disease Prevention and Health Promotion. Healthy People 2010. Available at: http://www.healthypeople.gov/Document/HTML/uih/uih 4.htm. a Centers for Disease Control, Division of Nutrition, Physical Activity and Obesity, National Center for Chronic Disease Prevention and Health Promotion, "Physical Activity for Everyone." Available at www.cdc.gov/physicalactivity/everyone/guidelines. °KM Booth, MM Pinkston, WS Carlos et al. "Obesity and the Built Environment." Journal of the American Dietetic Association 2005:105:S110-S117. ..." 166 THE PROBLEM] The California Center for Public Health Advocacy analyzed results of the 2004 California Physical Fitness Test for 5th 7th and 9h graders. The analysis shows that among all students in the 80th Assembly District: o 33.2% of children were overweight in 2004, up from 31.1% in 2001. o Overweight children face a greater risk of developing many health problems during childhood, including type 2 diabetes, high blood pressure, asthma, orthopedic problems and gallstones, as well as low self-esteem, poor body image, and depression. o Overweight children are more likely to be obese as adults, putting them at a much higher risk for heart disease, cancer, stroke, and diabetes later in life. o Overweight, obesity and physical inactivity are estimated to cost California $28 billion during 2005 for medical care, worker's compensation, and lost productivity. WHAT CAN BE DONE To address the epidemic of overweight children, state and local leaders must address the conditions in schools and communities that contribute to this crisis and that undermine parents' efforts to protect their children's health. The California Center for Public Health Advocacy recommends the following actions: • Institute healthy food and beverage standards in places where children spend time. o Ensure quality physical education for all children. • Eliminate advertising of unhealthy foods and beverages to children. o Require health insurance to cover nutrition counseling and physical activity. o Make school recreation facilities available for after-hours use. • Provide safe roadway access for walking and biking. • Provide financial incentives that bring grocery stores and recreation facilities to low-income communities. NOTE: The term overweight as used in CCPHA's analysis of the California Physical Fitness Test data is based on the assessment standards therein. i, For additional information and references, see CCPHA's full report on this study, available at www.publichealthadvocacy.org. Support for this project was provided by a grant from The California Vitamin Cases Consumer Settlement Fund. ® August 2005 CCPHA The California Center for Public Health Advocacy is a nonpartisan, nonprofit organization established by the Northern and Southem California Public Health Associations. Post Office Box 2309, Davis CA 95617 (530) 297-6000 hftp:/Iwww.publichealthadvocacy.org 167 801h ASSEMBLY DISTRICT hftp://republican.assembly.ca.gov/members/ State Capitol — (916) 319-2080 The 80th A.D. consists of all of Imperial County and part of Riverside County, including Calexico, Cathedral City, El Centro, Indio and Palm Springs. Manuel Perez (D) represents the 80th District; he was elected for a two-year term in November 2008. Term limit: 2014. African -American i :: 245% American Indian / Alaskan Native 47.7%> 31.7% Asian 20.9% 17.9% Filipino 24i9°/6 24.7% Latino 35.6% 35.4% Pacific Islander N/A 35.9% White 24.5% 20.6% Other 31.0%° 24.4% NIA 30 or rower studenb weal. NOTE: The terms ovxeMpht and urdN as used in the California Center for Public Health Advocacy analysis of Ne California Physical Fltne n; Test are based on the assessment standard, therein. For adddonal iMompecn seo the Centwa full report on the analysis, available at hdpJAvww.puWIcheallhadvocacy.o4. Pe`rc age of?S,t de iisk� 5fed,'' . African -American 3% 8% American Indian / Alaskan Native 1% 1% Asian 1 % 8% Filipino 1 % 3% Latino 77% 45% Pacific Islander <1% 1% White 17% - 33% Other 1 % 1 % Data source: from the California Center for Public Health Advocacy (CCPHA) analysis of the 2001 and 2004 California Physical Fitness Test. For additional information contact CCPHA at Post office Box 2309, Davis CA 95617; (530) 297-6000; http://www.publicheaithadvocecy.org. Support for this project was Provided by a grant from The California Vitamin Cases Consumer Settlement Fund. C August 2005 CCPHA 168 THE PROBLEM The California Center for Public Health Advocacy analyzed results of the 2004 California Physical Fitness Test for 5th, 7th and 9th graders. The analysis shows that among all students in the 37th Senate District: o 28.3% of children were overweight in 2004, up from 26.7% in 2001. Overweight children face a greater risk of developing many health problems during childhood, including type 2 diabetes, high blood pressure, asthma, orthopedic problems and gallstones, as well as low self-esteem, poor body image, and depression. o Overweight children are more likely to be obese as adults, putting them at a much higher risk for heart disease, cancer, stroke, and diabetes later in life. o Overweight, obesity and physical inactivity are estimated to cost California $28 billion during 2005 for medical care, worker's compensation, and lost productivity. To address the epidemic of overweight children, state and local leaders must address the conditions in schools and communities that contribute to this crisis and that undermine parents' efforts to protect their children's health. The California Center for Public Health Advocacy recommends the following actions: o Institute healthy food and beverage standards in places where children spend time. e Ensure quality physical education for all children. o Eliminate advertising of unhealthy foods and beverages to children. o Require health insurance to cover nutrition counseling and physical activity. o Make school recreation facilities available for after-hours use. o Provide safe roadway access for walking and biking. e Provide financial incentives that bring grocery stores and recreation facilities to low-income communities. NOTE: The term overweight as used in CCPHA's analysis of the California Physical Fitness Test data is based on the assessment standards therein. } For additional information and references, see CCPHA's full report on this study, available at www.publicheallhadvocacy.org. Support for this project was provided by agrant from The California Vitamin Cases Consumer Settlement Fund. O August 2005 CCPHA The California Center for Public Health Advocacy is a nonpartisan, nonprofit organization established by the Northern and Southern California Public Health Associations. Post Office Box 2309, Davis CA 95617 (530) 297-6000 http:lhvww.publichealthadvocacy.org .0. 0 169 g � v s- COWS 37th SENATE DISTRICT hfp://rep ub lican. sen.ca. gov/web/37/ State Capitol - (916) 445-5581; District Office - (760) 568-0408 or (909) 653-9502 The 37th S.D. consists of part of Riverside County, including Banning, Corona, Hemet, Lake Elsinore, Moreno Valley, Palm Desert, Palm Springs and Perris. John Benoit (R) represents the 37d' District; he was elected for a four-year term in November 2008. Term limit: 2016. sue:.... ..._. Girls 22 0% African -American 25.2% 287% American Indian / Alaskan Native „' ' 36.9% 31.7% Asian 20.3% 17.9% Filipino 20.9% 24.7% Latino 33.3% 35.4% Pacific Islander 40.8% 35.9% White (; 22:2% 20.6% Other P, 26.4% 24.4% _. _._ _.... ____... _._ _-..._..... ,,.,..�. ....,..,,,. „v.,,, ,....w y nnn�ys�a m v,e �amarnu "o'smn nmess M are oaseo on me aaseasmw,t stand teen. For atlmUonal infarmaton ciao tl,e Centefsiva report on me analysts, avNlaGe N htlpJlwww.pudid,ealtludvoeary.or91. r� rercepiage�Ol�':fiLUq@t1tS:�t`�St�(1"T ' - j African -American 12% 8% American Indian / Alaskan Native 1% 1% Asian 2% 8% Filipino 2% 3% Latino 50% 45% Pacific Islander <1 % 1 % White 33% 33% Other 1 % 1 % ImData source: from the California Center for Public Health Advocacy (CCPHA) analysis of the 2001 and 2004 California Physical Fitness Test. For additional information contact CCPHA at Post Office Box 2309, Davis CA 95617; (530) 297-6000; hftpi//www.publicheakhadvooacy.org. Support for this project was provided by a grant from The California vitamin Cases Consumer Settlement Fund. ® August 2005 CCPHA 170 RIVERSIDE COUNTY The California Center for Public Health Advocacy analyzed the 2004 Califomia Physical Fitness Test of 51h, 7`h and glh graders. The analysis shows that among students in Riverside County: • 28.0% of children were overweight. • Overweight rates in cities in Riverside County range from 18.0% in Temecula to 37.8% in Coachella. See page 2 for city specific data. • Overweight children face a greater risk of developing many health problems during childhood, including type 2 diabetes, high blood pressure, asthma, orthopedic problems and gallstones, as well as low self-esteem, poor body image, and depression. • Overweight children are more likely to be obese as adults, putting them at a much higher risk for heart i disease, cancer, stroke, and diabetes later in life. • Overweight, obesity and physical inactivity are estimated to cost California $28 billion during 2005 for medical care, workers compensation, and lost productivity. To address the epidemic of overweight children, state and local leaders must address the conditions in schools and communities that contribute to this crisis and that undermine parents' efforts to protect their children's health. The California Center for Public Health Advocacy recommends the following actions: • Implement healthy food and beverage standards for products sold in schools and other publi c facilities. • Ensure quality physical education for all children in grades K-12. • Eliminate advertising of unhealthy foods and beverages on public property. • Make school recreation facilities available for after-hours use. • Ensure public access to all public facilities that provide physical activity programs. • Provide financial incentives that bring grocery stores and recreation facilities to low-income communities. • Provide safe roadway access for walking and biking. • Require health insurance to cover nutrition counseling and physical activity. NOTES: The tern overweight as used in CCPHA's analysis of the California Physical Fitness Test data is based on assessment standards described in CCPHA's report, The Growing Epidemic: Child Overweight Rates on the Rise in California Assembly Districts, released in August 2005. Support for this project was provided by a grant from The California Vitamin Cases Consumer Settlement Fund. m CCPHA February 2006 The California Center for Public Health Advocacy is a nonpartisan, nonprofit organization established by the Northern and Southem California Public Health Associations. Post Office Box 2309, Davis CA 95617 (530) 297-6000 hltp://www.publichealthadvocacy.org G vers;We Co Website: hftp://Www.co.riverside.ca. us Contact the Board of Supervisors: (951) 955-1100 vura -_ Z2.5% 99 0% tsos 33.4% 33.9% a urauers 28.3% 29.3% 7 Graders 29.7% 29-1% 9"' Graders 25.9% 25.4% ® • o •0:0.a • o Bannin 1,047 27.9 eailinont -" 27.7 Cathedral city 1,978 28.0 Gacffiella� >" 4. ¢ bo .q$ 'fr � FJY�. 'E a . 07.8 '} 8 Corona 7,609 27.0 besertHotS �ih` s�: •' .r3 �;; 1:f1 24.4 Hemet 3,855 27.3 sln`dio r r;. =` 3289. 32;9 La Quinta 1,579 25.3 =fake Elsinore 4 . 2 3G0 ` 26.0 I Menifee 1,565 19.0 i' it oma -.,,.. x `859 36.3 Moreno Valley 8,943 29.8 Mumeta t „ .. �t 45204 u 21.6 Norco 1,474 22.8 311 Perris 3,414 32.2 30.1 San Jacinto 1 389 29.6 Ferriecula 4 744' 18.0 Thermal 1,654 35.1 Wilddimar ... :.. ..: � 1,325' 27.0 ` Includes only cities and communities with a population of at least 10,000 and a total enrollment of e, 7'", and 9e graders of at least 1,000. The population data are from the 2000 Census; the enrollment data are from the California Department of Education 2003.2004 public school enrollment data. NOTES: The term overweight as used in CCPHA's analysis of the California Physical Fitness Test data is based on assessment standards described in CCPHA's report, The Growing Epidemic: Child Overweight Rates on the Rise in California Assembly Districts, released in August 2005. Support for this project was provided by a grant from The California Vitamin Cases Consumer Settlement Fund. © CCPHA February 2006 The California Center for Public Health Advocacy is a nonpartisan, nonprofit organization established by the Nudhem and Southern California Public Heats Associations. Post Office Box 2309, Davis CA 95617 (530) 297-6000 hftp://www.publichealthadvocacy.org 172 ATT Citi�- F�c�li=lie R�-vc-rsi��c•� itv E�.�iclr-����ic Due to the rapid rise in obesity, today's youth may —for the first time in modern history —live shorter lives than their parents.' Cities and their residents are facing increased health care costs and diminished quality of life due to the epidemic of obesity and overweight. City leaders across California are stepping up to help stem the obesity epidemic in their communities. This fact sheet is intended to help city council members and executive city staff see how municipalities can help reduce obesity and overweight through policies that advance healthy eating and active living. The Healthy Eating Active Living Cities Campaign �- provides training and technical assistance to help city officials adopt policies that improve their communities' j physical activity and retail food environments. Supporting healthy choices is essential to address the obesity HEALTHY EATING ACTIVE LIVING epidemic among Califonia's children and adults, CITIES currently costing the state more than $22 billion CAMPAIGN annually in healthcare and lost productivity. Obesity and Overweight Cost Cities in Health Care, Preventable Disease, and Lost Productivity California's children are suffering from overweight and its effects: • On average, one in four California youth between the ages of 9 and 16 is overweight; in many California cities, that statistic is one in three • More children are being diagnosed with diseases linked to overweight and obesity previously seen only in adults, such as Type 2 diabetes and heart disease o Overweight children are far more likely to be obese as adultsz California's adults face serious problems from obesity: • More than half of California's adults are overweight or obese: 23 percent are obese and another 35 percent are overweight' • Obese adults face increased risks for many chronic conditions: diabetes, heart disease, cancer, arthritis, stroke, and hypertension' o Each year in California, obesity is directly or indirectly responsible for hundreds of deaths and thousands of hospitalizations' • In 2000, the annual cost to California —in medical bills, workers compensation and lost productivity — for overweight, obesity, and physical inactivity was $22 billion' The Campaign, funded by Kaiser Permanente and the Vitamin Cases Consumer Settlement Fund, is a partnership of the League of California Cities, the California Center for Public Health Advocacy, and the Cities Counties and Schools Partnership. This fact sheet is one in a series providing background and policy ideas for healthy cities. w .healcitlescampaign.org ,p, fl 173 Low -Income Communities Fare Worst Rates of obesity are highest and have risen most rapidly among people of color and in low-income communities, where choices for healthy eating and physical activity are limited.7 Even after accounting for individual risk factors such as socioeconomic status and racefethnicity, living in a community that has a lot more unhealthy food outlets is associated with significantly higher rates of obesity and diabetes than living in a community with more opportunities to buy healthy food.° Cities Have an Important Role in Obesity Prevention Increasingly, policymakers, advocates, and health care providers are recognizing the influence of community factors on health,' including the following: • Local access to healthy foods Safe places to play and be active • Opportunities for people to walk and bike within their neighborhoods City councils can improve the physical activity and food envi- ronments in their cities and contribute to preventing obesity among their employees and residents through: • Internal personnel policies • Land use decisions • Redevelopment priorities • Community and economic development plans In conjunction with leaders from 100 California cities, the Healthy Eating Active Living Cities Campaign has developed policy recommendations that could improve the food and physical activity environments in communities, available at www.healcitiescampaign.org. References 1. Olshansky SJ, Passaro DJ, Hershow RC, et at. A potential decline in life expectancy in the United States in the 21st century. N Eng J Med. Mar 17 2005;352(11):1138-1145. 2.- The Growing Epidemic, California Center for Public Health Advocacy, 2005. 3. Prevalence and Trends Data, California-2007, Overweight and Obesity. --- jRetrieved November 14, 2008, from hnp://apps.nccd.cdc.gov/bffss/display .asp?cat=OB&yr=2007&gkey=4409&state=CA. '4. Designed for disease: The link between local food environments and obesity and diabetes, California Center for Public Health Advocacy, PolicyLink, and the UCLA Center for Health Policy Research, 2008. its to,Your City ne or more of the.poJicies described at scamps gn org,youIr city could•see.these IS through employee wellness policies inceritives aality.of life for residents through active' ymmunify connecuo)ins and civic life omuiifty interactioris in parks and �s slaWing ' ebple'down to see and talk otheP-', he.sfreet" when residents Spubts thath'elp lteep kids altfiy, kids do betterin tBe�Ctafic'�'Co'ct)nttiJOute Fco o'mie vitality ;� , Join the Healthy Eating Active Living Cities Campaign Go to www.healcitiescampaign.org and let us know what you are doing, or contact the campaign: Charlotte Dickson, Campaign Director Healthy Eating Active Living Cities Campaign cd@PublicHealthAdvocacy.org (510)302-3387 5. Sutocky J. Obesity -related morbidity and mortality: California, 2000-2002. California Department of Health Services Center for Health Statistics, Office of Health Information and Research; 2005. 6. The economic costs of physical inactivity, obesity, and overweight in California adults: Health care, workeri compensation and lost productivity. California Department of Health Services and Public Health Institute; 2005. 7. Healthy People 2010: Understanding and improving health. U.S. Department of Health and Human Services; 2002. See also Deitel M. The Surgeon -Gen- eral's call to action to prevent an increase in overweight and obesity. Obes Surg. Feb 2002;12(1):3-4. 8. Haan M, Kaplan GA, Camacho T. Poverty and health. Prospective evidence from the Alameda County study. Am J Epidemiol. Jun 1987;125(6):989q7 '4-9988. /� .... 9 Get Moving! Whether your city has'been a leader in combating obesity or this is a new issue for your municipality, you can establish a healthier future for your city and its residents. Take these three steps and you're on your way to supporting healthy eating and active living. Your city can support the health of its residents and workers through policies that create a healthy eating and active living city, Recognize the Problem II Has your city recognized the importance of addressing the obesity epidemic with policies, resolutions or pro- grams? ❑ YES! Proceed to step two. ❑ NO 1. Learn whether there is a collaborative already working on the issue. If so, designate staff to attend their meetings and report back regularly to the council. 2. Consult with likely city and other partners in addressing the problem, such as other city council members, the community services and human re- sources directors, school board members, planning commissioners, and your public health director. 3. Identify local data to build your case with the council. Many communities have assessed such parameters as walkability, bikeability, and healthy food retail in their communities. Visit www.healcitiescampaign.org to get local data and find others who are addressing the problem. G�— �ii Clarify Your City's Role Has your city stated a vision or adopted a policy to support healtby, active living? ❑ YES! Proceed to step three. ❑ NO The Healthy Eating Active Living Cities Campaign Provides training and technical assistance to help city officials adopt policies that improve their communities' Physical activity and retail food environments. Supporting healthy choices is essential to address the obesity epidemic among Califonia's children and adults, . currently costing the state more than $22 billion annually in healthcare and lost productivity. Join the Healthy Eating Active Living Cities Campaign by adopting a policy to increase physical activity and access to healthy food for your employees and residents. Visit www.healcitiescampaign.org to see sample resolutions and policies. The Campaign, funded by Kaiser Permanente and the Vitamin Cases Consumer Settlement Fund, is a partnership of the League of California Cities, the California Center for Public Health Advocacy, and the Cities Counties and Schools Partnership. This fact sheet is one in a series providing background and policy ideas for healthy cities. www.healcitiescampaign.org .. 175 3 Consider Healthy Eating Active Living Policy Options Is your city working to increase health and wellness through specific policies? Consider the following policy options: ❑ Update your general plan Establishing goals and policies in your general plan that address the built environment is a power- ful and enduring way to increase resident access to healthy food and routine physical activity. See the HEAL Cities Campaign's Fact Sheet on Land Use for specific ideas and examples of general plan updates from California cities. ❑ Adopt zoning ordinances Adopting zoning ordinances can assure venues for produce sales in underserved neighborhoods, promote walking and biking, and create lively destinations within your city. See the HEAL Cities Campaign's Fact Sheet on Land Use for specific ideas and examples from California cities. ❑ Create incentives to increase the availability of healthy food in all your city neighborhoods Cities have powerful planning and economic l development tools that can be directed toward grocery store development, corner store conver- sion, farmers markets and community gardens. See the HEAL Cities Campaign's Fact Sheet on Healthy Food Choices for specific ideas and exam- ples from California cities. The Campaign also has marketing materials for retailers who make healthy choices accessible to customers. The City of Chino sponsors a weekly certified farmers market at City Hall that attracts residents downtown to shop for healthier foods, participate in family activities, and take in a variety of enter- tainment —from salsa -making contests to,dancing and listening to local bands. Allen Rossum of the San Francisco 49ers and Jerry Stackhouse of the Dallas Mavericks lead a group of youth in a 10-minute activity break. Instant Recess! ❑ Address the health of your city workforce Keeping your workforce and their families healthy can increase productivity and decrease chronic disease and its attendant costs. See the HEAL Cities Campaign's Fact Sheet on Employee Wellness for specific ideas and examples from California cities. ❑ Choose one or more areas on which to focus Direct appropriate staff to contact the HEAL Cities Campaign for assistance. BONUS! Get Credit When you register your city's policies with HEAL Cities Campaign, we will provide recognition, including: The HEAL Cities Campaign logo for your city's website o A tailored press release that we will distribute to local media outlets and the League of California Cities o Recognition at the HEAL Cities Campaign breakfast at the League's Annual Conference o Free HEAL Cities Campaign bumper stickers and eligibility to purchase Campaign promotional materials at cost Join the Healthy Eating Active Living Cities Campaign Go to www.healcitiescampaign.org and let us know what you are doing, or contact the campaign: Charlotte Dickson, Campaign Director Healthy Eating Active Living Cities Campaign cd@PublicH,ealthAdvocacy.org (510) 302-3387 176 ro alA M� i 70jow COUNCH✓RDA MEETING DATE: February 16, 2010 ITEM TITLE: Approval of Specifications and Bid Documents, and Authorization to Advertise for Bid the Citywide Park Landscape Maintenance Services for Fiscal Year 2010-201 1, Project No. 2009-20 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the specifications and bid documents, and authorize staff to advertise for bid the Citywide Park Landscape Maintenance Services for Fiscal Year 2010-201 1, Project No. 2009-20. FISCAL IMPLICATIONS: The current contract amount for Park Landscape Maintenance Services for Fiscal Year 2009-2010 is $457,491. Appropriations for the Park Landscape Maintenance Services Contract will be proposed in the Draft Fiscal Year 2010-2011 budget in Account Nos. 101-3005-451.34-04 (Parks), 101-7004-431.34-04 (LLD), 101-3004- 451.30-96 (Library), and 101-3006-451.34-04 (Museum). CHARTER CITY IMPLICATIONS: The Park Landscape Maintenance Services Contract is funded through the General Fund, the Lighting and Landscape District Fund, and the Library Fund; therefore, prevailing wages are not required for this contract. BACKGROUND AND OVERVIEW: On September 20, 2005, the City Council awarded a contract to Steven Burt & Associates, Inc. (now Vintage Associates, Inc.) for the Park Landscape Maintenance Services (LMC 2005-09) in the amount of $320,000. This contract was for a period of one year with a provision allowing the City to extend the contract up to four (4) additional one-year extensions, not to exceed a total contract length of five years. Each year, Vintage Associates performed as per the contract and was granted the four additional one-year extensions. .1 177 On September 20, 2005, City Council also approved staff's recommendation to remove the City Hall, the Senior Center, and the Library landscape maintenance services from the Citywide Landscape Maintenance Contract (LLD) and add it to the General Fund, Park Landscape Maintenance Services contract. The addition of these facilities into the Park Landscape Maintenance Service contract allowed all parks and facilities to be maintained by one contractor while the City right-of-way was maintained by another contractor. The Adams Retention Basin was also moved into the Park Landscape Maintenance Services while continuing to charge its' services to the Lighting and Landscape District. The addition of the landscape maintenance for Adams retention basin into the Park Landscape Maintenance Service allowed both properties, Adams Park and Adams Retention Basin, to be maintained by one contractor. Due to the addition of several parks and facilities during the past five years, the cost for the Parks Landscape Maintenance contract has increased from the original bid amount. The City Hall, Senior Center, Library, and Adams Retention Basin landscapes were added for Fiscal Year 2006-2007. Pioneer Park and Fred Wolff Bear Creek Nature Preserve were added in Fiscal Year 2007-2008. The landscape services for the La Quinta Museum was added in Fiscal Year 2008-2009. Three annual budget increases were also awarded: two 5% increases (2006 and 2007) and one 4% increase (2008). The Park Landscape Maintenance Services provides for weekly maintenance of all city parks and facilities. The specifications will allow for four (4) one-year extensions renewable at the beginning of each fiscal year through Fiscal Year 2014-2015, at the City's discretion. The contract may be terminated with a 30 day notice to the contractor. Upon City Council's approval, staff will advertise this project for bid. The contract duration will be for one (1) year, July 1, 2010 through June 30, 2011, with an option to extend the contract each year for four (4) subsequent years if the contractor performs in a satisfactory manner. The specifications are available for review at the Community Services Department. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve the specifications and bid documents, and authorize staff to advertise for bid the Park Landscape Maintenance Services for Fiscal Year 2010-201 1, Project No. 2009-20; or �.. 178 2. Do not approve the specifications and bid documents, and authorize staff to advertise for bid the Park Landscape Maintenance Services for Fiscal Year 2010- 201 1, Project No. 2009-20; or 3. Provide staff with alternative direction. Respectfu ly submitted, Edie Hylton Community Services Director Approved for submission by: Thomas P. Genovese, City Manager •M i 17.9 Tdf 4 XP Q" COUNCIL/RDA MEETING DATE: February 16, 2010 ITEM TITLE: Adoption of a Resolution Approving a Street Closure Permit for the Annual Greater Coachella Valley Soap Box Derby to be Held on March 27, 2010 on Avenida Bermudas RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: _ PUBLIC HEARING: Adopt a Resolution of the City Council approving the temporary closure of Avenida Bermudas between Calle Arroba and Calle Nogales, and the side streets to the west that connect to Avenida Navarro, for the Annual Greater Coachella Valley Soap Box Derby on March 27, 2010. FISCAL IMPLICATIONS: Funds were included in the Fiscal Year 2009-2010 budget for this event. The amount of $2,800 was budgeted for the Soap Box Derby operating materials in the Public Works Department Account No. 101-7003-431.56-52. The amount of $1,600 was budgeted for the Soap Box Derby Franchise Fees in the Community Services Department Account No. 101-3001-451.80-24. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On January 21, 2010, representatives of the Greater Coachella Valley Soap Box Derby applied for a temporary use permit to hold their annual event on Saturday, March 27, 2010, between the hours of 5:00 a.m. and 7:00 p.m. The Planning Department will issue Temporary Use Permit 2010-939 after they receive comments from potentially affected agencies. " 180 The proposed race route is identical to the route used in previous years and requires the closure of Avenida Bermudas between Calle Arroba and Calle Nogales, and closure of the side streets to the west that connect to Avenida Navarro, which include: Calle Arroba, Calle Colima, Calle Monterey, Calle Chihuahua, and Calle Nogales. The Traffic Control Plan for this event is shown in Attachment 1. Temporary street closures are allowed if the City Council adopts a Street Closure Resolution pursuant to Municipal Code Section 12.32. If the Resolution is adopted, the Public Works Department will issue an Encroachment Permit pursuant to Municipal Code Section 14.16 that requires implementing traffic safety measures including traffic control signs, barricades, and other safety measures. The temporary street closure will have minimal impacts on the surrounding area because other streets adjoining the site are available to provide access to the surrounding residential properties. The affected property owners will be notified of the upcoming event pursuant to the conditions of Temporary Use Permit 2010-939. Approval of the temporary street closure will not create conditions that may threaten the public health and safety needs of the community because specific conditions will be imposed as a part of Temporary Use Permit 2010-939. FINDINGS AND ALTERNA The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving the temporary closure of Avenida Bermudas between Calle Arroba and Calle Nogales, and the side streets to the west that connect to Avenida Navarro, for the annual Greater Coachella Valley Soap Box Derby on March 27, 2010; or 2. Do not adopt a Resolution of the City Council approving the temporary closure of Avenida Bermudas between Calle Arroba and Calle Nogales, and the side streets to the west that connect to Avenida Navarro, for the annual Greater Coachella Valley Soap Box Derby on March 27, 2010; or 3. Provide staff with alternative direction. Respectfully submitted, A! �' g tu��- imothy R. J nab 9 , P.E. Public Wor Dir�tor/City Engineer '.., r 181 Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Soap Box Derby Traffic Control Plan 'a...� 182 RESOLUTION NO. 2010- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DECLARING ITS INTENTION TO ALLOW THE TEMPORARY CLOSURE OF AVENIDA BERMUDAS BETWEEN CALLE ARROBA AND CALLE NOGALES, AND THE SIDE STREETS TO THE WEST THAT CONNECT TO AVENIDA NAVARRO, ON MARCH 27, 2010, FROM 5:00 A.M. TO 7:00 P.M. FOR THE GREATER COACHELLA VALLEY SOAP BOX DERBY WHEREAS, the Greater Coachella Valley Soap Box Derby has applied for City Council approval to close Avenida Bermudas between Calle Arroba and Calle Nogales, and the side streets to the west that connect to Avenida Navarro, for their special outdoor event to be held March 27, 2010; and WHEREAS, the City Council on the 16th day of February, 2010, reviewed this request to temporarily close Avenida Bermudas between Calle Arroba and Calle Nogales and those interconnecting streets to the west between the hours of 5:00 a.m. and 7:00 p.m.; and WHEREAS, the City Council finds the following facts and reasons to justify approval of said temporary street closure: 1. The temporary street closure is allowed based on Chapter 12.32.080 (D) of the Municipal Code which permits the City Council, by Resolution, to designate "temporary no parking" areas by placing signs adjacent to the street curb. The posting of "no parking" signs and installation of traffic barricades in all areas necessary to ensure traffic safety shall be completed as required by the Public Works Encroachment Permit. 2. The temporary street closure will have minor impacts on the area because other streets adjoining the site are available to provide access to the immediate neighbors surrounding the race event. The affected property owners will be notified of the upcoming event as required by Temporary Use Permit 2010-939. 3. The City can grant an encroachment permit to allow activities on public streets for specific periods if legitimate reasons are found to allow the closure and safety standards (Chapter 12.16 of the Municipal Code, Traffic - Control Devices) are provided, such as traffic barricades and "no parking" signs to ensure that the public is not "at risk" while attending the special event. r 183 Resolution No. 2010- Greater Coachella Valley Soap Box Derby Adopted: February 16, 2010 Page 2 4. Approval of the temporary street closure will not create conditions that may threaten the public health and safety needs of the community at the various events because specific conditions will be imposed and shall be met. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. That the above citations are true and correct and constitute the findings and requirements of the City Council in this case. Section 2. The City Council approves the closure of portions of Avenida Bermudas between Calle Arroba and Calle Nogales, and the side streets to the west that connect to Avenida Navarro (Attachment 1), from 5:00 a.m. to 7:00 p.m. subject to conditions imposed by the Public Works and Planning Departments. Section 3. The City Engineer, or his designee, will issue an Encroachment Permit (Chapter 14.16 of the Municipal Code) to the Greater Coachella Valley Soap Box Derby regulating the closure of the streets provided certain traffic control standards and the Conditions of Approval for Temporary Use Permit 2010-939 are met. Section 4. "No parking" signs will be posted (Chapters 12.16 and 12.32 of the Municipal Code) as required by the Public Works Director, a minimum of 24- hours prior to the event. The Riverside County Sheriff's Department will tow any unauthorized vehicle within this area at the time of the event. Section 5. In case of bad weather, the City Manager is authorized to reschedule the street closure provided all conditions of approval under Temporary Use Permit 2010-939 are met. Section 6. The Greater Coachella Valley Soap Box Derby personnel shall obtain an Encroachment Permit from the Public Works Department, including a traffic control plan, prior to closing the streets, and make arrangements to install all traffic safety signs and barricades prior to the closure of said streets. Section 7. A condition of Temporary Use Permit 2010-939 shall be to have Riverside County Sheriff's Department personnel on hand to assist the applicant with on -site security and provide traffic control measures needed to carry out the street closure permit. Section 8. The City Council authorizes City staff or other assigned safety personnel to close the event if at any time all safety standards are not being met, and thus could jeopardize those persons attending the function; and ». 184 Resolution No. 2010- Greater Coachella Valley Soap Box Derby Adopted: February 16, 2010 Page 3 Section 9. The City Clerk shall cause this Resolution to be posted after its adoption. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 16th day of February 2010, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California DON ADOLPH, Mayor City of La Quinta, California °'"'n 185 t `IIIIIfRIl� � � . Tw�t 4faQ" COUNCIL/RDA MEETING DATE: February 16, 2010 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: Acceptance of Lion's Gate Sidewalk and Landscape Improvements, Project No. 2009-17 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Accept Lion's Gate Sidewalk and Landscape Improvements Project No. 2009-17, as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; authorize staff to release retention in the amount of $4,847, thirty-five (35) days after the Notice of Completion is recorded. FISCAL IMPLICATIONS: The following is a budget summary: Project Budget Total Amount Spent Through December 31, 2009 Project Budget Amount Available Revised Contract Amount Project Budget Amount Remaining After Construction Efforts Original Construction Contract Amount Contract Change Orders No. 1-2 New Contract Total Amount Paid to Contractor to Date Total Remaining Fiscal Commitment to Contractor Total Retention to be Released (Less 90 Day Maint. Period) 90 Day Maintenance Period to be billed (No Retention) Contract Amount Remaining to be Billed By Contractor $69,306 $ 2,054 $67,252 $48,792 $45,792 $ 3,000 $48,792 $40,079 $ 8,713 $ 4,847 $ 325 $ 3,541 M 187 Adequate funding is available to pay the contractor's remaining billing ($3,541) and retention ($4,847) for project closeout. CHARTER CITY IMPLICATIONS: None, the project was bid with prevailing wage requirements in anticipation of the need for additional Redevelopment Agency (RDA) funding. BACKGROUND AND OVERVIEW: The proposed improvements constructed 575 feet of sidewalk that was missing on the north side of Avenue 58 adjacent to the Lion's Gate development. Approximately 130 feet was constructed west of the Lion's Gate main entrance off of Avenue 58, South Valley Lane, and 445 feet to the east. An 8 foot -wide sidewalk and two handicap ramps were also constructed within the existing right-of-way. Four thousand square feet of landscape and irrigation was also installed. The landscape design was coordinated with the Lion's Gate Homeowners Association. On April 21, 2009 the City Council adopted Resolution 2009-033 approving the Fiscal Year 2009-2010 through 2013-2014 Capital Improvement Program (CIP) and making certain findings pursuant to Health and Safety Code Section 33445(a). The Agency approved similar findings and authorized the expenditure of Agency funds on this project on April 21, 2009. On August 4, 2009, the City Council approved the plans, specifications and engineer's estimate (PS&E) and authorized staff to advertise for bid the Lion's Gate Sidewalk and Landscape Improvements, Project No. 2009-17. On October 6, 2009, City Council awarded a contract for $45,792 to Contreras Construction Co., to construct the Lion's Gate Sidewalk and Landscape Improvements, Project No. 2009-17. On October 30, 2009, a notice to proceed was issued with a twenty (20) working -day contract completion time starting November 9, 2009, and ending on December 18, 2009. Upon substantial completion of the work, a contract change order was issued for the installation of aluminum edging not shown on the plans, but required for aesthetics and protection of the decomposed granite edge and border. Due to ordering time the contract time was extended until January 11, 2010. The project was deemed substantially complete on December 3, 2009. ».. 11 138 The project's construction effort is now deemed to be 100% complete and is in compliance with the plans and specifications. Quantity adjustments were made between the proposed bid quantities, and the actual quantities utilized resulting in a credit to the project. Prior to filing the Notice of Completion, staff must receive authorization from the City Council to approve this project as 100% complete and authorize the City Clerk to file a notice of completion. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Accept Lion's Gate Sidewalk and Landscape Improvements Project No. 2009- 17, as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; authorize staff to release retention in the amount of $4,847, thirty-five (35) days after the Notice of Completion is recorded; or 2. Do not accept Lion's Gate Sidewalk and Landscape Improvements Project No. 2009-17 as 100% complete; do not authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; do not authorize staff to release retention in the amount of $4,847, thirty-five (35) days after the Notice of Completion is recorded; or 3. Provide staff with alternative direction. Respectfully submitted, 40thy R. J nas P.E. Public Works Dire or/City Engineer Approved for submission by: Thomas P. Genovese, City Manager �_ " 189 Tda4rwC1uhtrW AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: February 16, 2010 BUSINESS SESSION: ITEM TITLE: Acceptance of Village Wayfinding Sign Program Project No. 2007-04 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Accept Village Wayfinding Sign Program Project No. 2007-04, as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $24,927, thirty-five (35) days after the Notice of Completion is recorded. FISCAL IMPLICATIONS: The following is a budget summary: Project Budget Total Amount Spent Through 12/31 /09 Anticipated January 2010 Billings Project Budget Amount Available Remaining Fiscal Commitment to Contractor Project Budget Amount Remaining After Construction Efforts Original Construction Contract Amount Contract Change Order No. 1 Contract Quantity Adjustment Change Order No. 2 New Contract Total Amount Paid to Contractor to Date Total Remaining Fiscal Commitment to Contractor Total Retention to be Released Contract Amount Remaining to be Billed By Contractor $ 442,200 $ 181,187 $ 78,655 $ 182,358 $ 34,543 $ 147,815 $ 249,287 $ 5,365 $ (5,390) $ 249,262 $ 214,719 $ 34,543 $ 24,927 $ 9,616 190 Adequate funding is available to pay the contractor's remaining billing ($9,616) and retention ($24,927) for project closeout. CHARTER CITY IMPLICATIONS: The Village Wayfinding Sign Program is funded with Redevelopment Agency (RDA) Project Area No. 1 funds. As such, the project was bid as a prevailing wage improvement. BACKGROUND AND OVERVIEW: The proposed improvements consist of the installation of five (5) primary gateway signs, forty-three (43) local vehicular signs, thirteen (13) trailblazer signs, and five (5) pedestrian guide signs. On May 1, 2007, the City Council conducted a public hearing and adopted a Resolution approving the Fiscal Year 2007-2008 through 2011-2012 Capital Improvement Program (CIP) and making certain findings pursuant to Health and Safety Code Section 33445(a). The Village Sign Program was included for funding within Fiscal Year 2007-2008. The Agency made findings pursuant to Health and Safety Code Section 33445(a) relating to these improvements on this date as well. On April 21, 2009, the City Council approved the Plans, Specifications and Engineer's Estimate (PS&E) and authorized staff to advertise for bid the Village Wayfinding Sign Program, Project No. 2007-04. On June 2, 2009, City Council awarded a contract for $249,287 to Best Signs, Inc. to construct the Village Wayfinding Sign Program Project No. 2007-04. On September 2, 2009, a notice to proceed was issued with an eighty (80) working - day contract completion time starting September 14, 2009, and ending on January 11, 2010. The project was deemed substantially complete on January 7, 2010. In order to address concerns from two business owners a contract change order was issued to relocate two signs. Due to the lead time of the new sign posts, the completion date was extended until February 2, 2010. The project's construction effort is now deemed to be 100% complete and is in compliance with the plans and specifications. Quantity adjustments were made between the proposed bid quantities, and the actual quantities utilized. Actual quantities may vary due to incorrect bid quantities and/or additional areas being added to the project scope. •• n 191 Prior to filing the Notice of Completion, staff must receive authorization from the City Council to approve this project as 100% complete and authorize the City Clerk to file a Notice of Completion. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Accept the Village Wayfinding Sign Program Project No. 2007-04 as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $24,927, thirty-five (35) days after the Notice of Completion is recorded; or 2. Do not accept Village Wayfinding Sign Program Project No. 2007-04 as 100% complete; do not authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and do not authorize staff to release retention in the amount of $24,927, thirty-five (35) days after the Notice of Completion is recorded; or 3. Provide staff with alternative direction. Respectfully submitted, P T' othy . ona n, P.E. ublic Wor<s Dir for/City Engineer Approved for submission by: homas P. Genovese, City Manager 192 Tit!t i 4K" COUNCIL/RDA MEETING DATE: February 16, 2010 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the On -Site Improvements for Tract Map No. 34968, Madison Club Villas, East of Madison, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: _C�).o STUDY SESSION: PUBLIC HEARING: Adopt a resolution to extend the time for completion of the on -site improvements as specified in the approved Subdivision Improvement Agreement (SIA) to November 30, 2010 for Tract Map No. 34968, Madison Club Villas, East of Madison, LLC. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Madison Club Villas (Tract Map No. 34968) is located within the Madison Club Subdivision which is located south of Avenue 52, east of Madison Street, and west of Monroe Street (Attachment 1). On April 16, 2008, the City and East of Madison, LLC entered into a SIA for the Madison Club Villas. Section 6 of the SIA requires: 'that the subdivision improvements shall be complete within twelve months after the approval of the SIA. Failure by Subdivider to begin or complete construction of the improvements within the specified time periods shall constitute cause for City, in its sole discretion and �. 193 when it deems necessary, to declare Subdivider in default of this SIA, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the improvements in response to changes in standards or conditions affecting or affected by the improvements. " Staff sent a letter to the developer on September 1, 2009 requesting a status on their SIA and improvements. The developer submitted a response letter dated October 20, 2009 (received by the City on January 6, 2010) with a proposed schedule for completion of the improvements. In this letter (Attachment 2), the developer states that the remaining on -site improvements include the final paving on De Soto and the construction of the culvert connecting De Soto and Meriwether Avenue. The developer requests a time extension to November 30, 2010 for the completion of the on -site improvements. Staff has prepared the attached resolution which provides for approval of the time extension of the SIA to November 30, 2010. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council to extend the time for completion of the on -site improvements as specified in the approved Subdivision Improvement Agreement to November 30, 2010 for Tract Map No. 34968, Madison Club Villas; or 2. Do not adopt a Resolution of the City Council to extend the time for completion of the on -site improvements time as specified in the approved Subdivision Improvement Agreement to November 30, 2010 for Tract Map No. 34968, Madison Club Villas; or 3. Provide staff with alternative direction. Respectfully submitted, othy R. J nass , P.E. Public Worl Direc or/City Engineer 194 10.. Approved for submission by: -'O-colzyo� �-w Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Letter from East of Madison, LLC dated October 20, 2009 195 RESOLUTION NO. 2010- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF THE ON -SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT TO NOVEMBER 30, 2010 FOR TRACT MAP NO. 34968, MADISON CLUB VILLAS. WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract Map No. 34968, Madison Club Villas, on April 16, 2008; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement; and WHEREAS, failure by the Subdivider to complete construction of the improvements by April 16, 2009, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The time for the completion of the on -site improvements as required by the approved SIA is extended to November 30, 2010. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on November 30, 2010. If the Subdivider has not completed the improvements, the City, in its sole discretion and when deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. •P.. 196 Resolution No. 2010- Tract Map No. 34968, Madison Club Villas Adopted: February 16, 2010 Page 2 Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 16`h day of February 2010, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California DON ADOLPH, Mayor City of La Quinta, California �.. 197 ATTACHMENT 1 TM 34968 MADISON CLUB VILLAS AVE.52 TRACT NO. � 71 AVE. 1 34968 AIRPORT AVE. 53 W. BLVD. VICINITY MAP NOT TO SCALE CITY COUNCIL MEETING: February 16, 2010 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the On -Site Improvements for Tract Map No. 34968, Madison Club Villas APPLICANT: Mr. Scott Birdwell, East of Madison, LLC �N.. ATTACHMENT 2 — THE — MADISON CLUE October 20, 2009 Mr. Tim Jonasson Director, Public Work Department RECEiVCD City of La Quinta P.O. Box 1504 'AN 2010 La Quinta, CA 92247V stl `fin„cry RE: Extension of Subdivision Improvement Agreement for East of Madison, LLC — Tract No. 34968 Dear Mr. Jonasson, I am writing to request an extension to the Subdivision Improvement Agreement for Tract 34968 at The Madison Club in La Quinta, CA. We have completed all the improvements within the Tract per the SIA dated 4/1612008, with the exception of finish paving on De Soto and construction of the EVA Road connecting De Soto Avenue and Meriwether Ave, as illustrated on the attached site plan. Based on our revised development schedule, we expect to complete these improvements by November 30, 2010 (see attached schedule). We are requesting an extension to the SIA for the following reasons: 1. Finish paving of these roads are being coordinated with completion of the Members' Clubhouse at Madison. Delays to the construction schedule have delayed final paving and this scope of work has. been scheduled for the summer of 2010 to mitigate impact to the membership. The management of the Madison Club is interested in completing these improvements in a timely fashion, and work will be completed between June and November 2010, thus fulfilling our obligation as defined by the SIA for Tract 34968. We appreciate both the Council, as well as Public Works, for considering our application for extension. If you have any questions regarding this extension, please feel free to contact me at (760) 391-5072. Sincerely, EAST OF MADISON, LLC Scott Birdwell Business Manager n Eva�orMEHT OFFICE MAl..o Aonvss: PO Box 1482. Le Qmxu, CA 92247 Srxsxr Annness: 80-955 Avexux 52, L. QmxrA, CA 92253 T.L760391-5072 &. 76o398-5788 r i i f-, x i, u ) i s, o.N, V, 1-17 �i1 t 1 W. oj- V`-j T110 W vp tm, tx lk- n v"o ID o TS" - A� f. ti (D" 41, IV Al"V9 1. Phase 3: Tract Map No. 34968 200 N� N � i Qa ^i m f e O y N N 0 S E C _O d�f yNy ro m � W W O > Cm' c i I E w rn m LL a` N I E o. o I v E m c n n I LV p o O O I I m ._ a 2 A E o E i m 0 H F I N M ceit!t ot 4 a" COUNCIL/RDA MEETING DATE: February 16, 2010 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the On -Site Improvements for Tract Map No. 34969, Madison Club Clubhouse, East of Madison, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: _ Adopt a resolution to extend the time for completion of the on -site improvements as specified in the approved Subdivision Improvement Agreement (SIA) to November 30, 2010 for Tract Map No. 34969, Madison Club Clubhouse, East of Madison, LLC. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Madison Club Clubhouse (Tract Map No. 34969) is located within the Madison Club Subdivision which is located south of Avenue 52, east of Madison Street, and west of Monroe Street (Attachment 1). On April 16, 2008, the City and East of Madison, LLC entered into a SIA for the Madison Club Villas. Section 6 of the SIA requires: "that the subdivision improvements shall be complete within twelve months after the approval of the SIA. Failure by Subdivider to begin or complete construction of the improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this SIA, to revise improvement security requirements as necessary to ensure completion of the 202 improvements, and/or to require modifications in the standards or sequencing of the improvements in response to changes in standards or conditions affecting or affected by the improvements." Staff sent a letter to the developer on September 1, 2009 requesting a status on their SIA and improvements. The developer submitted a response letter dated October 20, 2009 (received by the City on January 6, 2010) with a proposed schedule for completion of the improvements. In this letter (Attachment 2), the developer states that the remaining on -site improvements include the final paving on Meriwether Avenue and Shackleton Way. The final paving work is being coordinated with the completion of the clubhouse. The developer requests a time extension to November 30, 2010 for the completion of the on -site improvements. Staff has prepared the attached resolution which provides for approval of the time extension of the SIA to November 30, 2010. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council to extend the time for completion of the on -site improvements as specified in the approved Subdivision Improvement Agreement to November 30, 2010 for Tract Map No. 34969, Madison Club Clubhouse; or 2. Do not adopt a Resolution of the City Council to extend the time for completion of the on -site improvements time as specified in the approved Subdivision Improvement Agreement to November 30, 2010 for Tract Map No. 34969, Madison Club Clubhouse; or 3. Provide staff with alternative direction. Respectfully submitted, thy R. o ass P.E. Public Works irector/City Engineer �Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Letter from East of Madison, LLC dated October 20, 2009 »_ 204 RESOLUTION NO. 2010- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF THE ON -SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT TO NOVEMBER 30, 2010 FOR TRACT MAP NO. 34969, MADISON CLUB CLUBHOUSE. WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract Map No. 34969, Madison Club Clubhouse, on April 16, 2008; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement; and WHEREAS, failure by the Subdivider to complete construction of the improvements by April 16, 2009, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The time for the completion of the on -site improvements as required by the approved SIA is extended to November 30, 2010. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on November 30, 2010. If the Subdivider has not completed the improvements, the City, in its sole discretion and when deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. ».. 205 Resolution No. 2010- Tract Map No. 34969, Madison Club Clubhouse Adopted: February 16, 2010 Page 2 Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 161h day of February 2010, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California DON ADOLPH, Mayor City of La Quinta, California r,ep . 206 ATTACHMENT 1 TM 34969 MADISON CLUB CLUBHOUSE AvE. m TRACT NO. 34969 5 AVE. 53 AVE.54 cn - AIRPORT BLVD. ;INITY MA NOT TO SCALE CITY COUNCIL MEETING: February16, 2010 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the On -Site Improvements for Tract Map No. 34969, Madison Club Clubhouse APPLICANT: Mr. Scott Birdwell, East of Madison, LLC ,I*.. ' 207 ATTACHMENT 2 r — THE — MADISON CLUB October 20, 2009 Mr. Tim Jonasson Director, Public Work Department City of La Quinta P.O. Box 1504 La Quints, CA 92247 JANIjGZ010 RE: Extension of Subdivision Improvement Agreement for East of Madison, LLC — Tract No. 34969 Dear Mr. Jonasson, I am writing to request an extension to the Subdivision Improvement Agreement for Tract 34969 at The Madison Club in La Quinta, CA. We have completed all the improvements within the Tract per the SIA dated 4/16/2008, with the exception of finish paving on Meriwether Avenue and Shackleton Way, as illustrated on the attached site plan. All underground utilities, water and sewer, telecommunication and gas improvements have been completed, in addition to base paving on the few remaining streets. Based on our revised development schedule, we expect to complete these improvements by November 30, 2010 (see attached schedule). We are requesting an extension to the SIA for the following reasons: 1. Finish paving of these roads are being coordinated with completion of the Members' Clubhouse at Madison. The management of the Madison Club is interested in completing these improvements in a timely fashion, and work will be completed in the first quarter of 2010, thus fulfilling our obligation as defined by the SIA for Tract 34969. We appreciate both the Council, as well as Public Works, for considering our application for extension. If you have any questions regarding this extension, please feel free to contact me at (760) 391-5072. Sincerely, EAST OF MADISON, LLC Scott Birdwell Business Manager DEVELOPMENT OFFIOE MAIOE6 A .... n: PO Box 1482, Lw Qmxre, CA 9247 STEeer A......: 80-955 AV.Eve 52, Le QmEre, CA 92253 TEL 76o 39r-5o72 Fez 760 398-5788 go, TILE MADISON GLUE .Phase 4: Tract flap No. 34969 2 0 9 ; it 2% . \ � � I : � i \ )} I §E ^ \ i , !§; k } } ) - k§�� ,\ 210 . Tity/ 4 4 a" COUNCIL/RDA MEETING DATE: February 16, 2010 ITEM TITLE: Approval of an Agreement to Share Transient Occupancy Tax Revenue with L.Q. Hospitality, LLC for the Homewood Suites Hotel located at 45-200 Washington Street and Appropriation of Funds RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: d STUDY SESSION: PUBLIC HEARING: Approve the Agreement to Share Transient Occupancy Tax Revenue between the City and L.Q. Hospitality, LLC, subject to final modifications approved by the City Manager and City Attorney and approve an appropriation of $56,000 from General Fund Reserves. FISCAL IMPLICATIONS: The agreement requires the City to pay to L.Q. Hospitality, LLC 40% of the transient occupancy tax generated by the Homewood Suites Hotel (the "Hotel") and paid to the City over a two-year period, up to a maximum of $300,000. The estimated reimbursement for Fiscal Year 2009-10 is $56,000 which would be appropriated from General Fund Reserves, account number 101-0000-290.00-00. BACKGROUND AND OVERVIEW: In December 2003, the La Quinta Redevelopment Agency entered into a Disposition and Development Agreement ("DDA"), and the City entered into a Development Agreement ("DA"), with CP Development, LLC to facilitate development of approximately 50 acres located at the southeast corner of Miles Avenue and Washington Street. The development plan includes a hotel, resort casitas, two restaurants, housing, a medical facility, and a park. The Homewood Suites Hotel, which is now owned by L.Q. Hospitality, LLC (the "Owner"), opened in August of 2007, but closed its doors on August 26, 2009 due to ,N 211 financial constraints. In October 2009, the City Council reviewed a proposal from the Owner regarding entering into a transient occupancy tax ("TOT") sharing agreement that would assist in defraying some of the operating costs of the Hotel. The City Council directed staff to negotiate a TOT sharing agreement wherein 40% to 50% of the TOT revenue would be rebated to the Owner, to a maximum of $300,000, for a two year period. The City Attorney has prepared a TOT sharing agreement (the "TOT Sharing Agreement") (Attachment 1) that would provide for the City to make quarterly payments to Owner, over a two-year period, in the amount of 40% of the TOT received during the applicable quarter (the "TOT Sharing Agreement"). The maximum cumulative amount that could be paid to the Owner under the TOT Sharing Agreement is $300,000. As consideration for the City's payments, the Owner would be required to continuously operate and maintain the Hotel during the two-year term. The TOT Sharing Agreement would also require that the Owner remain in full compliance with all of the loan agreement and other related agreements entered into with the Lender as a condition to the City making any payments. The City would be able to suspend payments during any period where the Owner is in default under the TOT Sharing Agreement, including if the Owner or any of its constituent members commences bankruptcy proceedings, and could terminate the TOT Sharing Agreement if the default continued for six months. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Agreement to Share Transient Occupancy Tax Revenue between the City and L.Q. Hospitality, LLC, subject to final modifications approved by the City Manager and City Attorney and approve an appropriation of $56,000 from General Fund Reserves.; or 2. Do not approve the Agreement to Share Transient Occupancy Tax Revenue between the City and L.Q. Hospitality, LLC; or 3. Provide staff with alternative direction. Respectfully submitted, — z4ot5_6 - DougfasrR. Aans Assistant City Manager — Development Services •4. 212 Approved for submission by: Thomas P. Genovese, Executive Director Attachment: 1. Tot Sharing Agreement 213 ATTACHMENTI AGREEMENT TO SHARE TRANSIENT OCCUPANCY TAX REVENUE This AGREEMENT TO SHARE TRANSIENT OCCUPANCY TAX REVENUE (the "Agreement") is entered into this day of 2010, by and between the CITY OF LA QUINTA, a California municipal corporation ("City"), and L.Q. HOSPITALITY, LLC, a California limited liability company ("L.Q. Hospitality") (individually a "Party" and collectively the "Parties"). RECITALS A. L.Q. Hospitality owns fee title to that certain real property consisting of approximately 3.42 acres of land area located at 45-200 Washington Street, in the City of La Quinta, County of Riverside, State of California, which is more particularly described in the legal description attached hereto as Exhibit "A" (the "Site"). B. L.Q. Hospitality has developed on the Site a hotel containing 130 guest rooms, a pool, exercise facility, and other related amenities (the "Hotel"). L.Q. Hospitality has obtained the necessary rights to operate the Hotel under the flagship name "Homewood Suites." C. L.Q. Hospitality commenced operating the Hotel in August of 2007, but closed the Hotel for business on or about August 26, 2009, as a result of financial constraints. D. To facilitate the reopening of the Hotel, which occurred on or about January 19, 2010, L.Q. Hospitality has entered into, among other documents, that certain Loan Modification Agreement with Sharon French, Dennis D. French, Janice A. Oliphant, Richard R. Oliphant, and CIBC, Inc. (the "Lender"), dated (the "Loan Modification Agreement"), that certain Assignment and Subordination Agreement with the Lender and Vesta Hospitality, LLC, a Washington limited liability company ("Vesta"), dated (the "Subordination Agreement"), that certain Cash Management Agreement with Lender and dated (the "Cash Management Agreement"), that certain Hotel Management Agreement with L.Q. Hospitality and Vesta, dated (the "Management Agreement"), and that certain Franchise Agreement with HLT Existing Franchise Holdings, LLC, dated , as amended, amended and restated, supplemented or otherwise modified from time to time, and any reinstatement agreement thereof (the "Franchise Agreement"). The Loan Modification Agreement, Subordination Agreement, Cash Management Agreement, Management Agreement, and Franchise Agreement are collectively referred to as the "Hotel Documents". E. Pursuant to the Hotel Documents, L.Q. Hospitality is required to establish the "Lock Box Account" with , and Vesta is thereafter required to deposit therein, after deduction of certain sums as specified in the Subordination Agreement, all revenues, income, proceeds and profits of the Hotel. The Lock Box Account is required to be under the sole dominion and control of Lender. F. In consideration for L.Q. Hospitality's execution of an Agreement Containing Covenants, Conditions, and Restrictions Affecting Real Property substantially in the form attached hereto and incorporated herein as Exhibit `B" (the "Covenant Agreement"), City has 119/015610-0061 1053846.05 a02/10/10 •• 214 agreed to make certain periodic payments to L.Q. Hospitality to assist L.Q. Hospitality in the continued operation of the Hotel, for deposit into the Lock Box Account, in an amount equal to a portion of the transient occupancy tax generated by the Hotel (the "Transient Occupancy Tax"), subject to and in accordance with the other terms and conditions set forth in this Agreement and the Covenant Agreement. G. By its approval of this Agreement, the City Council of City has found and determined as follows: (i) that the value to the City of L.Q. Hospitality's performance of its obligations set forth in the Covenant Agreement in each fiscal year during which City payments are to be made (in terms of economic revitalization, generation of additional local tax revenues that will help to fund vital public services, provision of expanded and more accessible hotel guest rooms and related amenities for persons wishing to visit the City for business or pleasure, and job growth and retention) will be not less than the amount of such payments; and (ii) that the imposition of the covenants and use restrictions upon the Site pursuant to the Covenant Agreement in exchange for the payments to be made by City constitutes a valid public purpose. COVENANTS Based upon the foregoing Recitals, which are incorporated herein by this reference, and for other good and valuable consideration, the receipt and sufficiency of which is acknowledged by both Parties, City and L.Q. Hospitality hereby agree as follows: 1. Defined Terms. Any capitalized terms contained in this Agreement, which are not defined in this Agreement, shall have the meanings ascribed to such terms in the Covenant Agreement. 2. Execution and Recordation of Covenant Agreement. Concurrently with City's and L.Q. Hospitality's execution of this Agreement, L.Q. Hospitality shall fill in the blanks, date, and execute, with signatures notarized, the Covenant Agreement, and L.Q. Hospitality shall record the Covenant Agreement against the Site and provide a copy of the recorded Covenant Agreement to City. City agrees to cooperate in the recordation of the Covenant Agreement against the Site, at no cost to City, and the City Manager or his designee is hereby authorized on behalf of City to execute all documents and take all actions necessary or appropriate to implement this Agreement. 3. Termination of Agreement. This Agreement shall automatically terminate and be of no further force or effect upon termination of the Covenant Agreement, in accordance with the terms thereof. 4. Assignment. L.Q. Hospitality shall not assign, hypothecate, encumber, or otherwise transfer any of its rights and/or obligations set forth in this Agreement and/or the Covenant Agreement to any other person or entity without the City's prior written consent, which consent the City may grant or withhold in its sole and absolute discretion. 5. Cooperation in the Event of Legal Challenge,• Validation Action. In the event any third party files an action seeking to invalidate this Agreement or the Covenant Agreement or seeking any equitable remedy that would prevent the full performance hereof or thereof, City and L.Q. Hospitality agree to cooperate in the defense of such action. Such cooperation shall 119/015610-0061 1053846.05 a02/10/10 -2- 1, 215 include, without limitation: (i) an agreement by each Party to not default or allow a compromise of said action without the prior written consent of the other Party; (ii) an agreement by each Party to make available to the other Party all non -privileged information necessary or appropriate to conduct the defense of the action; and (iii) an agreement by each Party to make available to the other Party, without charge, any witnesses within the control of the first Party upon reasonable notice who may be called upon to execute declarations or testify in said action. L.Q. Hospitality shall pay all of the City's costs and expenses (including attorneys' fees) and the City shall have the sole right to select its legal counsel. In addition to the foregoing, if L.Q. Hospitality delivers a written request for such action to City (c/o the City Manager) not later than thirty (30) days after the date the City Council of City approves this Agreement at a public meeting, City shall file an action in Riverside County Superior Court pursuant to California Code of Civil Procedure Section 860 et seq. to validate this Agreement and the Covenant Agreement and each and every one of its and their provisions. In such event, City and L.Q. Hospitality shall reasonably cooperate in drafting the complaint, briefs, the proposed judgment of validation, and such other pleadings, documents, and filings as may be required or desirable in connection with the validation action. City and its legal counsel shall file and prosecute the validation action, but shall reasonably coordinate and cooperate with L.Q. Hospitality concerning the drafting of pleadings and other documents and with regard to the litigation strategy to be employed. L.Q. Hospitality shall reimburse City within fifteen (15) days after written demand therefor for all costs ("Costs") of the validation action incurred by City. Costs include without limitation, attorney's fees, filing fees and court reporter fees (if any), costs of publication and to effectuate service of process, reasonable photocopying and other reproduction charges, travel time and mileage expenses, and other costs and expenses reasonably incurred by City. In the event of an appeal of such action, the Parties shall cooperate with respect to the appeal to the same extent as at the Superior Court level of the proceedings. Upon the entry of a final non -appealable judgment of any court with jurisdiction invalidating or enjoining the performance of any material covenant set forth in this Agreement or the Covenant Agreement, this Agreement and the Covenant Agreement shall automatically terminate without the need of further action by either Party, except that any reimbursement obligations of L.Q. Hospitality shall survive such termination. 6. Compliance with Laws. During the entire Operating Period, L.Q. Hospitality shall operate the Hotel on the Site in conformity with all applicable federal, state (including without limitation the California Civil Code, the California Government Code, the California Health & Safety Code, the California Labor Code, the California Public Resources Code, and the California Revenue & Taxation Code), and local laws, ordinances, and regulations, provided that L.Q. Hospitality does not waive its right to challenge the validity or applicability thereof to L.Q. Hospitality or the Site. The operation of the Hotel shall be in compliance with the requirements of the Conditional Use Permit issued by the City for the Hotel, including, without limitation, all of the conditions of approval issued in connection therewith. Nothing herein constitutes a representation or warranty by City that the construction of the Hotel was not a "public work" or otherwise subject to California Health and Safety Code Sections 33423 through 33426, or Chapter 1 of Part 7 of the California Labor Code (commencing with section 1720), and all applicable statutory and regulatory provisions related :19/015610-0061 053846.05 a02/10/10 -3 q ^ thereto, and L.Q. Hospitality expressly waives any right of reimbursement for any "increased costs" under California Labor Code Section 1781 or otherwise with respect to the Hotel or L.Q. Hospitality's development thereof. L.Q. Hospitality shall indemnify, defend, and hold the City and the City's representatives, volunteers, officers, officials, members, employees, and agents harmless, including, but not limited to, litigation costs, expert witness fees, and reasonable attorneys' fees, from and against any and all claims pertaining to the payment of wages in connection with L.Q. Hospitality's development of the Hotel on the Site or failure to comply with federal or state labor laws, regulations, or standards. 7. Compliance with Hotel Documents and Loan Documents During the entire Operating Period, L.Q. Hospitality shall operate the Hotel on the Site in conformity with all of the requirements set forth in the Hotel Documents and in the "Loan Documents" (as that term is defined in the Loan Modification Agreement. 8. Representation and Warranty Regarding Hotel. L.Q. Hospitality represents and warrants to the City that (i) it continues to retain the necessary rights to operate the Hotel under the flagship name "Homewood Suites'; and (ii) all of the Hotel Documents and Loan Documents are in full force and effect, (ii) L.Q. Hospitality is not in default of any of its obligations under the Hotel Documents and/or Loan Documents, and (iii) there are no existing conditions or occurrences that, with the passage of time, would constitute a default under any of the Hotel Documents and/or Loan Documents. 9. Integration and Amendment. This Agreement and the Covenant Agreement attached hereto constitute the entire agreement by and between the Parties pertaining to the specific subject matter hereof, and supersede all prior agreements and understandings of the Parties with respect thereto. This Agreement may not be modified, amended, or otherwise changed except by a writing executed by both Parties. 10. Notices. Notices to be given by City or L.Q. Hospitality hereunder may be delivered personally or may be delivered by certified mail or by reputable overnight delivery service providing a delivery confirmation receipt, with mailed notices to be addressed to the appropriate address(es) hereinafter set forth or to such other address(es) that a Party may hereafter designate by written notice. If served by overnight delivery service or certified mail, service will be considered completed and binding on the Party served on the date set forth in the confirmation or certification receipt. If delivered personally, service will be considered completed and binding on the Party served on the date of such personal delivery. If notice is to City: Notices delivered by U.S. mail: City of La Quinta P.O. Box 1504 La Quinta, CA 92247 Attention: Tom Genovese, City Manager 119/015610-0061 053846.05 a02/10/10 -4- 211 Notices delivered personally or by overnight courier: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Attention: Tom Genovese, City Manager with a copy to: Rutan & Tucker, LLP 611 Anton Boulevard, Suite 1400 Costa Mesa, CA 92626 Attention: M. Katherine Jenson, City Attorney If notice is to L.Q. Hospitality: L.Q. Hospitality, LLC 77-900 Avenue of the States Palm Desert, California 92211 Attention: Richard R. Oliphant with a copy to: Attention: 11. Authority to Execute. The person(s) executing this Agreement on behalf of each of the Parties hereto represent and warrant that (i) such Party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said Party, (iii) by so executing this Agreement such Party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other agreement to which such Party is bound. 12. Counterparts. This Agreement may be executed in two or more counterparts, each of which when so executed and delivered shall be deemed an original and all of which, when taken together, shall constitute one and the same instrument. 13. Legal Actions. This Agreement shall be governed by and construed in accordance with the internal laws of the State of California without regard to conflict of law principles. In addition to any other rights or remedies and subject to the restrictions in Section 5, either Party may institute legal action to seek specific performance of the terms of this Agreement, or to cure, correct or remedy any default, or to obtain any other legal or equitable remedy consistent with the purpose of this Agreement. City shall also have the right to pursue damages for L.Q. Hospitality's defaults but in no event shall L.Q. Hospitality be entitled to damages of any kind from City, except for damages for out-of-pocket costs incurred by L.Q. Hospitality paid or payable to attorneys, third party consultants, contractors, and similar parties resulting from nonperformance by City of its covenants under this Agreement but excluding damages for economic loss, lost profits, or any other economic or consequential damages of any 119/015610-0061 218 1053846.05 a02/10/10 -5- ,w kind. Such legal actions must be instituted in the Superior Court of the County of Riverside, State of California, or in the Federal District Court in the Central District of California. In the event of any litigation between the parties hereto, the prevailing party shall be entitled to receive, in addition to the relief granted, its reasonable attorney's fees and costs and such other costs incurred in investigating the action and prosecuting the same, including costs for expert witnesses, costs on appeal, and for discovery. 14. Nonliability of City Officials. No member, official or employee of the City shall be personally liable to L.Q. Hospitality, or any successor in interest, in the event of any Default or breach by the City or for any amount which may become due to L.Q. Hospitality or its successors, or on any obligations under the terms of this Agreement or the Covenant Agreement. [End — Signature page follows] 119/015610-0061 1053846.05 a02/10/10 -6- 219 IN WITNESS WHEREOF, City and L.Q. Hospitality have executed this Agreement to be effective as of the date first set forth above. "City" CITY OF LA QUINTA, a California municipal corporation Date: , 2010 By: ATTEST: Veronica J. Montecino, City Clerk APPROVED AS TO FORM: RUTAN & TUCKER, LLP am M. Katherine Jenson, City Attorney Thomas P. Genovese, City Manager "L.Q. Hospitality" L.Q. HOSPITALITY, LLC, a California limited liability company By: Equity Directions, Inc., a California corporation Its: Manager Date: 2010 By: Dennis D. French Its: President By: Oliphant Enterprises, Inc., a California corporation Its: Manager 2010 By: Richard R. Oliphant Its: President 19/015610-0061 1053846 05 a02 10/I0 -7- •• 220 EXHIBIT "A" LEGAL DESCRIPTION OF SITE Parcel A: Parcel 4 of Parcel Map No. 31116, in the City of La Quinta, County of Riverside, as shown by Map on file in book 212 pages 60 to 66 inclusive of Parcel Maps, records of Riverside County, California. Except therefrom all oil, gas, minerals and other hydrocarbons, below a depth of 500 feet, without the right of surface entry, as reserved and/or granted in the document(s) recorded December 9, 2004 as Instrument No. 2004-979137, Official Records. Parcel B: A non-exclusive easement for parking, motor vehicle and pedestrian ingress and egress and for installation, use and maintenance of underground public utilities over all those portions of Parcel 1, 2 and 5 of Parcel Map No. 31116, in the City of La Quinta, County of Riverside, State of California, as shown by Map on file in book 202, page(s) 60 to 66 inclusive of Parcel Maps, records of Riverside County, recorded on April 19, 2006 as file no. 2006-0280726 Official Records, Riverside County as shown and delineated as paved motor vehicle driveways, pedestrian access areas and parking areas on said Parcel Map 31116. 119/015610-0061 - 1053846.05 a02/10/10 EXHIBIT "A" •• 221 EXHIBIT `B" AGREEMENT CONTAINING COVENANTS, CONDITIONS AND RESTRICTIONS AFFECTING REAL PROPERTY [See following document] 119/015610-0061 1053846.05 a02/10/10 EXHIBIT `B" 222 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of La Quinta P.O. Box 1504 La Quinta, CA 92247 Attn: City Clerk [SPACE ABOVE FOR RECORDER.] EXEMPT FROM RECORDER's FEE PER GOV. CODE §27383 AGREEMENT CONTAINING COVENANTS, CONDITIONS, AND RESTRICTIONS AFFECTING REAL PROPERTY This AGREEMENT CONTAINING COVENANTS, CONDITIONS, AND RESTRICTIONS AFFECTING REAL PROPERTY (the "Covenant Agreement") is entered into as of this day of 2010 (the "Commencement Date"), by and between the CITY OF LA QUINTA, a California municipal corporation ("City"), and L.Q. Hospitality, LLC, a California limited liability company ("Owner") (individually a "Party" and collectively the "Parties"). RECITALS A. Owner is the owner of that certain real property consisting of approximately 3.42 acres of land area located at 45-200 Washington Street, in the City of La Quinta, County of Riverside, State of California, which is more particularly described in the legal description attached hereto as Exhibit No. 1 and incorporated herein by this reference (the "Site"). B. Owner has developed on the Site a hotel containing 130 guest rooms, a pool, exercise facility, and other related amenities (the "Hotel"). Owner has obtained the necessary rights to operate the Hotel under the flagship name of "Homewood Suites." C. Concurrently herewith, City and Owner have entered into that certain unrecorded Agreement to Share Transient Occupancy Tax Revenue (the "Agreement") which provides for the recordation of this Covenant Agreement against the Site. D. In consideration for Owner's rights and obligations set forth in the Agreement and within this Covenant Agreement, City has agreed to make certain payments to Owner, for deposit into the "Lock Box Account," the amount of which are measured by the "Transient Occupancy Tax" (as those terms are defined below) generated by the operation of the Hotel on the Site. City and Owner have agreed that the portion of Transient Occupancy Tax required to be paid by City to Owner hereunder during each "Quarter" of the "Operating Period" (as those terms are defined below) provided for herein is a fair exchange for the consideration to be furnished by Owner to City in that Quarter. 119/015610-0061 1053846.05 a02/10/10 -1- 223 •m . COVENANTS Based upon the foregoing Recitals, which are incorporated herein by this reference, and for other good and valuable consideration, the receipt and sufficiency of which is acknowledged by both Parties, City and Owner hereby agree as follows: 1. DEFINED TERMS. The following terms when used in this Covenant Agreement shall have the meanings set forth below: The term "Agreement" shall have the meaning ascribed in Recital C of this Covenant Agreement. The term "Cash Management Agreement" shall mean that certain Cash Management Agreement entered into on or about , by and among Owner, Lender, and The term "Commencement Date" shall mean the first day of the first month following the date this Covenant Agreement is executed by the latter of the two Parties to sign, which date shall be inserted in the preamble to this Covenant Agreement. The term "Covenant Payments" shall mean the amounts to be paid by City to Owner with respect to each Quarter of the Operating Period. The term "Covenant Payments Cap Amount" shall have the meaning ascribed in Section 4.1.1(b) of this Covenant Agreement. The term "Default" shall have the meaning ascribed in Section 5.1 of this Covenant Agreement. The term "Fiscal Year" shall mean City's fiscal year, which commences on July 1 and ends on the next succeeding June 30. The term "Franchise Agreement" shall mean that certain Franchise Agreement with HLT Existing Franchise Holdings, LLC, entered into on or about , as amended, amended and restated, supplemented or otherwise modified from time to time, and any reinstatement agreement thereof. The term "Holder" shall have the meaning ascribed in Section 5.1(b) of this Covenant Agreement. The term "Hotel" shall have the meaning described in Recital B. The term "Hotel Documents" shall mean, collectively, the Loan Modification Agreement, Subordination Agreement, Cash Management Agreement, Management Agreement, and Franchise Agreement. 119/015610-0061 ^ ^ 105384605 a02/10/10 -2- .1.„ L `J 4 The term "Lender" shall mean CIBC, Inc. The term "Loan Documents" shall have the meaning set forth in the Loan Modification Agreement. The term "Loan Modification Agreement" shall mean that certain Loan Modification Agreement entered into on or about , by and among Owner, Sharon French, Dennis D. French, Janice A. Oliphant, Richard R. Oliphant, and the Lender. The term "Lock Box Account" shall mean that certain account Owner is required to establish with pursuant to the Loan Modification Agreement, and into which Vesta is required to deposit, after deduction of certain sums as specified in the Subordination Agreement, all revenues, income, proceeds and profits of the Hotel. The Lock Box Account is required to be under the sole dominion and control of Lender. The term "Management Agreement" shall mean that certain Hotel Management Agreement entered into on or about , by and between Owner and Vesta. The term "Municipal Code" shall mean the La Quinta Municipal Code. The term "Operating Period" refers to the period between the Commencement Date and the Termination Date. The term "Quarter" shall mean any of the following three (3) month periods during the Operating Period July 1—September 30, October 1—December 31, January I —March 31, or April 1 — June 30. The term "Site" shall have the meaning ascribed in Recital A of this Covenant Agreement. The term "Subordination Agreement" shall mean that certain Assignment and Subordination Agreement entered into on or about by and among Owner, Lender, and Vesta. The term "Termination Date" shall mean the date that is the earliest of (i) the date that is two (2) years following the Commencement Date; (ii) the date that the Covenant Payments Cap Amount is paid in full; or (iii) the date on which this Covenant Agreement is terminated pursuant to any of Sections 2, 5.2 or 5.3. The term "Transient Occupancy Tax" means, for each month, or part thereof, during the Operating Period, that portion of transient occupancy taxes reported and remitted by Owner to City pursuant to Chapter 3.24 of the Municipal Code, that are generated from the use and occupancy of guest rooms in the Hotel. Notwithstanding anything herein to the contrary, Transient Occupancy Tax shall not include any interest or penalty that has been paid by Owner pursuant to Chapter 3.24 of the Municipal Code, and any costs the City incurs in enforcing Chapter 3.24 of the Municipal Code 119/015610.0061 ^ 5 1053846.05.02/10/10 -3- �" L or any provision of this Agreement shall be deducted from the amount of Transient Occupancy Tax that is received by the City prior to calculating the amount of a Covenant Payment. The term "Vesta" shall mean Vesta Hospitality, LLC, a Washington limited liability company. 2. CONDITION TO OWNER'S RIGHT TO RECEIVE COVENANT PAYMENTS. As a condition to Owner's right to receive the Covenant Payments, Owner shall be required to continue operating the Hotel. Owner's obligations to continuously operate the Hotel until the Termination Date, as described in Section 3.1 below, shall be a condition to the receipt of Covenant Payments during the Operating Period. 3. OWNER'S OBLIGATIONS. 3.1 Continuous Operation. During the Operating Period, Owner covenants and agrees to continuously operate the Hotel on the Site (subject to temporary interruptions for casualty losses, repairs, and the like, provided, however, that no such interruptions shall continue for more than five (5) days without the City's prior written consent, which consent may be withheld in City's sole and absolute discretion during the entire Operating Period). 3.2 Use Restriction. During the entire Operating Period, the Site shall not be put to any use other than the operation of the Hotel, and such use shall qualify as a transient occupancy use under Chapter 3.24 of the Municipal Code. 3.3 Maintenance and Repair of Site and Hotel• Landscaping. (a) During the entire Operating Period, Owner, at its sole cost and expense, shall keep and maintain the Site and the improvements thereon and all facilities appurtenant thereto in first class condition and repair, in accordance with the "Maintenance Standards" (as that term is hereinafter defined). Said improvements shall include, but not be limited to, buildings, sidewalks, pedestrian lighting, landscaping, irrigation of landscaping, architectural elements identifying the Site owner and any and all other improvements on the Site. (b) To comply with the maintenance obligations set forth in.this Section 3.3, Owner shall either staff or contract with and hire licensed and qualified personnel to perform the maintenance work, including the provision of labor, equipment, materials, support facilities, and any and all other items necessary to comply with the requirements of this Covenant Agreement. (c) The following. standards ("Maintenance Standards") shall be complied with by Owner and its maintenance staff, contractors or subcontractors: 1. Landscape maintenance shall include, but not be limited to: watering/irrigation; fertilization; mowing; edging; trimming of grass; tree and shrub pruning; trimming and shaping of trees and shrubs to maintain a healthy, natural appearance, safe road conditions, including visibility, and irrigation coverage; replacement, as needed, of all plant materials; control of weeds in all planters, shrubs, lawns, ground covers, or other planted areas; and staking for support of trees. 119/015610-0061 226 1053846.05 a02/10/10 -4- " 2. Clean-up maintenance shall include, but not be limited to: maintenance of all sidewalks, paths and other paved areas in clean and weed -free condition; maintenance of all such areas clear of dirt, mud, trash, debris or other matter which is unsafe or unsightly; removal of all trash, litter and other debris from improvements and landscaping prior to mowing; clearance and cleaning of all areas maintained prior to the end of the day on which the maintenance operations are performed to ensure that all cuttings, weeds, leaves and other debris are properly disposed of by maintenance workers. 3. All maintenance work shall conform to all applicable federal and state Occupational Safety and Health Act standards and regulations for the performance of maintenance. 4. Any and all chemicals, unhealthful substances, and pesticides used in and during maintenance shall be applied in strict accordance with all governing regulations. Precautionary measures shall be employed recognizing that all areas are open to public access. 5. The Site and Hotel shall be maintained in conformance and in compliance with the approved Site construction and architectural plans and design scheme, and reasonable commercial development maintenance standards for similar projects, including but not limited to: painting and cleaning of all exterior surfaces and other exterior facades comprising all private improvements and public improvements to the curbline. 6. The Site and Hotel shall be maintained as required by this Section in good condition and in accordance with the custom and practice generally applicable to comparable business hotels located in Riverside County. During the Operating Period, Owner shall not abandon any portion of the Site or leave the Site unguarded or unprotected, and shall not otherwise act or fail to act in such a way as to unreasonably increase the risk of any damage to the Site or of any other impairment of City's interest set forth in this Covenant Agreement. 3.4 Failure to Maintain Site and Hotel. In the event Owner does not maintain the Site or the Hotel in the manner set forth herein and in accordance with the Maintenance Standards, City shall have the right, but not the obligation, to maintain such private and/or public improvements, or to contract for the correction of such deficiencies, in accordance with the provisions of this Section 3.4. City shall notify Owner in writing if the condition of said improvements do not meet with the Maintenance Standards and to specify the deficiencies and the actions required to be taken by Owner to cure the deficiencies. Subject to the following sentence, upon notification of any maintenance deficiency, Owner shall have thirty (30) days within which to correct, remedy or cure the deficiency. If the written notification states the problem is urgent relating to the public health and safety of the City, then Owner shall have forty-eight (48) hours to correct, remedy, or cure the problem. 119/015610-0061 1053846.05 a02/10/10 -5- 227 27 In the event Owner fails to correct, remedy, or cure after notification and after the period of correction has lapsed [or, for deficiencies that cannot reasonably be corrected, remedied, or cured within such period, if Owner has not commenced correcting, remedying or curing such maintenance deficiency within such period and diligently pursued such correction, remedy or cure to completion], then City shall have the right to maintain such improvements. Owner agrees to pay City such charges and costs. Until so paid, City shall have a lien on the Site for the amount of such charges or costs, which lien shall be perfected by the recordation of a "Notice of Claim of Lien" against the Site. Upon recordation of a Notice of a Claim of Lien against the Site, such lien shall constitute a lien on the fee estate in and to the Site prior and superior to all other monetary liens except: (i) all taxes, bonds, assessments, and other levies which, by law, would be superior thereto; (ii) the lien or charge of any mortgage, deed of trust, or other security interest then of record made in good faith and for value, it being understood that the priority of any such lien for costs incurred to comply with this Covenant Agreement shall date from the date of the recordation of the Notice of Claim of Lien. Any lien in favor of City created or claimed hereunder is expressly made subject and subordinate to any mortgage or deed of trust made in good faith and for value, recorded as of the date of the recordation of the Notice of Claim of Lien describing such lien as aforesaid, and no such lien shall in any way defeat, invalidate, or impair the obligation or priority of any such mortgage or deed of trust, unless the mortgage or beneficiary thereunder expressly subordinates his interest, of record, to such lien. Upon foreclosure of any mortgage or deed of trust made in good faith and for value and recorded prior to the recordation of any unsatisfied Notice of Claim of Lien, the foreclosure -purchaser shall take title to the Site free of any lien imposed by City that has accrued up to the time of the foreclosure sale, and upon taking title to the Site, such foreclosure -purchaser shall only be obligated to pay costs associated with this Covenant Agreement accruing after the foreclosure - purchaser acquires title to the Site. Owner acknowledges and agrees City may also pursue any and all other remedies available in law or equity. Owner shall be liable for any and all attorneys' fees, and other legal costs or fees incurred in collecting said maintenance costs. 3.5 Compliance with Laws. During the entire Operating Period, Owner shall operate the Hotel on the Site in conformity with all valid and applicable federal, state (including without limitation the California Civil Code, the California Government Code, the California Health & Safety Code, the California Labor Code, the California Public Resources Code, and the California Revenue & Taxation Code), and local laws, ordinances, and regulations, provided that Owner does not waive its right to challenge the validity or applicability thereof to Owner or the Site. The operation of the Hotel shall be in compliance with all of the requirements of the Conditional Use Permit issued by the City for the Hotel, including, without limitation, all of the conditions of approval issued in connection therewith. Nothing herein constitutes a representation or warranty by City that the construction of the Hotel was not a "public work" or otherwise subject to California Health and Safety Code Sections 33423 through 33426, or Chapter 1 of Part 7 of the California Labor Code (commencing with section 1720), and all applicable statutory and regulatory provisions related thereto, and Owner expressly waives any right of reimbursement for any "increased costs" under California Labor Code Section 1781 or otherwise with respect to the Hotel or Owner's development thereof. Owner shall indemnify, defend, and hold the City and the City's representatives, volunteers, officers, officials, members, employees, and agents harmless, including, but not limited to, litigation costs, expert witness fees, and reasonable attorneys' fees, 119/015610-0061 1053846 05 a02/10/10 -6- .. 228 from and against any and all claims pertaining to the payment of wages in connection with Owner's development of the Hotel on the Site or failure to comply with federal or state labor laws, regulations, or standards. 3.6 Compliance with Hotel Documents and Loan Documents. Owner shall comply with all of Owner's obligations under the Hotel Documents and Loan Documents. Owner shall promptly provide City with copies of any notices of default received by Owner with respect to any of the foregoing documents and agreements. 3.7 Non -Discrimination. In the opening and operation of the Hotel, Owner agrees not to violate applicable laws that prohibit discrimination against any person or class of persons by reason of gender, marital status, sexual orientation, race, color, creed, mental or physical disability, religion, age, ancestry, or national origin. 3.8 Indemnification of City. Owner shall defend, indemnify, assume all responsibility for, and hold the City, and the City's representatives, volunteers, officers, officials, members, employees and agents, harmless from any and all claims, demands, damages, defense costs or liability of any kind (including attorneys' fees and costs), that arise from Owner's operation of the Hotel on the Site or which may be caused by any acts or omissions of the Owner under this Covenant Agreement, whether such activities or performance thereof be by Owner or by anyone directly or indirectly employed or contracted with by Owner and whether such damage shall accrue or be discovered before or after termination of this Covenant Agreement. 4. OBLIGATIONS OF CITY 4.1 Covenant Payments to Owner. 4.1.1 Amount of Covenant Payments; Cap. In consideration for Owner's undertakings pursuant to this Covenant Agreement, City shall make the following payments (each, a "Covenant Payment") to Owner, at the end of each Quarter (or part thereof) during the Operating Period: (a) Subject to subparagraph (b) below, the Covenant Payments with respect to each Quarter shall be in an amount equal to forty percent (40%) of the Transient Occupancy Tax for that Quarter. (b) Notwithstanding any other provision set forth in this Covenant Agreement to the contrary, in no event shall the total amount of Covenant Payments made by City to Owner exceed the sum of Three Hundred Thousand Dollars ($300,000) (the "Covenant Payments Cap Amount"). In this regard, it is understood and agreed that the Covenant Payments are in consideration of Owner's performance during each Quarter, or portion thereof, of the Operating Period, and are not repayments of a loan. (c) Notwithstanding any other provision set forth in this Covenant Agreement to the contrary, even in the event the Covenant Payments Cap Amount has not been reached at the end of the Operating Period, City shall have no further obligation after that time to make additional Covenant Payments. 119/015610-0061 053846.05 a02/10/10 -7- .. 229 4.1.2 Source of Payments. The Covenant Payments shall be payable from any source of funds legally available to City, including City's general fund. In this regard, it is understood and agreed that the Transient Occupancy Tax is being used merely as a measure of the amount of the Covenant Payments that are periodically owing by City to Owner, and that City is not pledging any portion of the actual Transient Occupancy Tax generated from the Site to Owner. 4.1.3 Payment Procedure. Not later than thirty (30) days after the Transient Occupancy Tax for the Hotel is reported and remitted to City by Owner for the final month in each Quarter, or portion thereof, during the Operating Period, City shall pay the Covenant Payment for said Quarter, or portion thereof, to Owner. Each such payment shall be accompanied by a statement identifying (i) the amount of Transient Occupancy Tax upon which the Covenant Payment amount was calculated; and (iii) a cumulative total comparing how the Covenant Payment in question, together with all prior Covenant Payments, relate to the Covenant Payments Cap Amount. For example, if Owner files a report and remits the Transient Occupancy Tax generated during the month of March, 2010, on April 15, 2010, then City shall provide the Covenant Payment for the January -March 2010 Quarter by May 15, 2010. Promptly upon Owner's receipt of each Covenant Payment, Owner shall deposit the full amount thereof into the Lock Box Account, and such funds shall thereafter be treated in the same manner as all other funds deposited into the Lock Box Account pursuant to the Hotel Documents. Owner shall notify City in the event Owner and Lender modify the Hotel Documents so as to close or otherwise no longer require the use of the Lock Box Account. Owner and City shall thereafter meet and confer to determine an alternate means of providing that the Covenant Payments paid by the City hereunder are either applied to the outstanding mortgage recorded against the Site or toward the costs to operate the Hotel, and are not distributed, directly or indirectly, to Owner or any of Owner's constituent members. It is understood that the amount of City's quarterly Covenant Payments to Owner shall be based upon the amount of Transient Occupancy Tax that City shall have actually received from Owner. In addition, if after any such quarterly payment is made, either City or Owner obtains information that the amount of City's payment was in error, including, without limitation, by reason of Owner's overpayment of tax, the Party obtaining such information shall promptly notify the other Party and shall provide such detailed information as may be necessary to explain the discrepancy. The discrepancy then shall be taken into consideration by means of an adjustment to the next quarterly Covenant Payment to be made by City (either by City making an additional payment in the event City has underpaid a prior Covenant Payment that is due, or by City receiving a credit against the subsequent Covenant Payment in the event City has overpaid a prior Covenant Payment); provided, however, that in the event an adjustment needs to be made in excess of Ten Thousand Dollars ($10,000), the Party entitled to said sum shall be entitled to deliver a written notice to the other Party requesting an immediate adjustment and in such event the other Party shall make an appropriate payment within fifteen (15) days from receipt of said notice. 4.1.4 Books and Records. Upon the written request of either Party, the other Party shall make available for inspection (at City Hall in the event of a review of City records and at Owner's place of business in La Quinta in the event of a review of Owner's records) such 119/015610-0061 1053846.05 a02/10/10 230 of its books and records as the requesting Party may reasonably determine must be reviewed in order to determine whether the correct amount of Covenant Payments have been made or are being made hereunder. Notwithstanding the foregoing, City shall not be required to produce any books or records that it is prohibited from producing by law and Owner shall not be required to produce information that violates the statutorily prescribed privacy rights of individual customers. 4.1.5 No Acceleration. It is acknowledged by the Parties that any payments by City provided for in this Covenant Agreement are in consideration for the performance by Owner during the time period(s) for which payments are due. Therefore, City's failure to timely make any payments or City's failure to perform any of its other obligations hereunder shall not cause the acceleration of any anticipated future Covenant Payments by City to Owner. 4.2 Additional Condition Precedent to City's Obligations. In addition to the provisions set forth in Section 2 of this Covenant Agreement, City's obligation to make the Covenant Payments pursuant to Section 4.1 of this Covenant Agreement for any Quarter (or portion thereof) during the Operating Period shall be contingent and conditional upon Owner's performance of its obligations set forth in Section 3 of this Covenant Agreement during such Quarter. 5. DEFAULTS AND REMEDIES. 5.1 Defaults. (a) Subject to Section 6.7 of this Covenant Agreement, the occurrence of any of the following shall constitute a "Default": (i) the failure by either Party to perform any obligation of such Party for the payment of money under this Covenant Agreement if such failure is not cured within fifteen (15) calendar days after the nonperforming Party's receipt of written notice from the other Party that such obligation was not performed when due; or (ii) the failure by either Party to perform any of its obligations (other than obligations described in clause (i) of this Section 5.1) set forth in this Covenant Agreement, if such failure is not cured within thirty (30) days or, if such failure is of a nature that cannot reasonably be cured within thirty (30) days, the failure by such Party to commence such cure within thirty (30) days and thereafter diligently prosecute such cure to completion; or (iii) any representation or warranty by a Party set forth in this Covenant Agreement proves to have been incorrect in any material respect when made; or (iv) Owner closes the Hotel; or (v) Owner is in default under any of the Hotel Documents or the Loan Documents and has not cured the default within the applicable cure period (if any); or ,(vi) the Hotel is materially damaged or destroyed by fire or other casualty during the Operating Period and Owner fails to commence restoration of the 119/015610-0061 1053846 05 a02/10/10 -9- 231 improvements within a reasonable time or thereafter fails to diligently proceed to complete such restoration in accordance with this Covenant Agreement; or (vii) Owner makes any total or partial sale, transfer, conveyance, assignment, subdivision, or lease of the whole or any part of any of the Site, the Hotel, the Agreement and/or this Covenant Agreement without the City's prior written consent, which consent the City may grant or withhold in its sole and absolute discretion, or if any voluntary or involuntary successor -in -interest of the Owner acquires any rights or powers under the Agreement and/or this Covenant Agreement without the City's prior written consent, which consent the City may grant or withhold in its sole and absolute discretion; or (viii) Owner refinances any existing construction, permanent, or other loans encumbering the Site without the City's prior written consent, which consent the City may grant or withhold in its sole and absolute discretion; or (ix) Owner, or any constituent member of Owner, (1) is the subject of an order for relief for a bankruptcy court, or is unable or admits its inability to pay its debts as they mature, or makes an assignment for the benefit of creditors; (2) applies for or consents to the appointment of any receiver, trustee, custodian, conservator, liquidator, rehabilitator or similar officer for it or any part of its property; or (3) institutes or consents to any bankruptcy, insolvency, reorganization, arrangement, readjustment of debt, dissolution, custodianship, conservatorship, liquidation, rehabilitation or similar proceeding relating to it or any part of its property, or any similar proceeding is instituted without the consent of Owner and continues undismissed or unstayed for ninety (90) days; or (x) any receiver, trustee, custodian, conservator, liquidator, rehabilitator or similar officer is appointed without the application or consent of Owner, and the appointment continues undischarged or unstayed for ninety (90) days; or any judgment, writ, warrant of attachment or execution, or similar process is issued or levied against the Site and is not released, vacated, or fully bonded within ninety (90) days after its issue or levy; or (xi) Owner is enjoined or otherwise prohibited by any governmental agency from occupying the Site at any time during the Operating Period and such injunction or prohibition continues unstayed for ninety (90) days or more for any reason. (b) In the event Owner fails to perform any of its obligations under this Covenant Agreement and City sends a notice of such failure to Owner, concurrently therewith City shall send a copy of such notice to Lender and any other mortgagee or deed of trust holder with respect to the Site (herein the "Holder") (the name and address of which Holder shall be furnished by Owner or such Holder to City) and the Holder shall have the same period of time as is available to Owner to remedy such breach or failure under this Covenant Agreement. City shall accept any proper cure of a breach or failure tendered by the Holder. 5.2 City's Remedies Upon Default by Owner. Upon the occurrence of any Default by Owner, and after Owner's receipt of written notice of default and expiration of the time for Owner to cure such Default as provided in Section 5.1, City may, at its option: 1191015610-0061 1053846 05 a02/10/10 -10- ,aa 232 32 (i) suspend the payment of Covenant Payments otherwise due and payable to Owner hereunder for the period that Owner remains in Default. If City has so suspended its payments in accordance with the terms of this clause (i), then upon Owner's cure of such Default, City shall resume its payment obligations, but shall have no obligation to make payments for any Quarter or portion thereof during which City's obligation to make payments was so suspended; or (ii) if the Default continues uninterrupted for a period of six (6) months, City may terminate this Covenant Agreement, in which case City's obligation to make payments to Owner for any period of time after the occurrence of the Default shall be finally terminated and discharged. 5.3 Owner's Remedies Upon Default by City. Upon the occurrence of any Default by City, and after City's receipt of written notice of Default from Owner and expiration of the time for City to cure such Default as provided in Section 5.1, Owner may terminate this Covenant Agreement by written notice to City and/or seek whatever legal or equitable remedies may be available to Owner, subject to the provisions of Sections 4.1.5 and 6.5. 5.4 Cumulative Remedies; No Waiver. Except as expressly provided herein, the nondefaulting Party's rights and remedies hereunder are cumulative and in addition to all rights and remedies provided by law from time to time and the exercise by the nondefaulting Party of any right or remedy shall not prejudice such Party in the exercise of any other right or remedy. None of the provisions of this Covenant Agreement shall be considered waived by either Party except when such waiver is delivered in writing. No waiver of any Default shall be implied from any omission by City to take action on account of such Default if such Default persists or is repeated. No waiver of any Default shall affect any Default other than the Default expressly waived, and any such waiver shall be operative only for the time and to the extent stated. No waiver of any provision of this Covenant Agreement shall be construed as a waiver of any subsequent breach of the same provision. A Party's consent to or approval of any act by the other Party requiring further consent or approval shall not be deemed to waive or render unnecessary the consenting Party's consent to or approval of any subsequent act. A Party's acceptance of the late performance of any obligation shall not constitute a waiver by such Party of the right to require prompt performance of all further obligations. A Party's acceptance of any performance following the sending or filing of any notice of Default shall not constitute a waiver of that Party's right to proceed with the exercise of its remedies for any unfulfilled obligations. A Party's acceptance of any partial performance shall not constitute a waiver by that Party of any rights relating to the unfulfilled portion of the applicable obligation. 5.5 Limitations on City's Liability. Owner acknowledges and agrees that: (i) this Covenant Agreement shall not be deemed or construed as creating a partnership, joint venture, or similar association between Owner and City, the relationship between Owner and City pursuant to this Covenant Agreement is and shall remain solely that of contracting Parties, that the operation of the Hotel is a private undertaking, and City neither undertakes nor assumes any responsibility pursuant to this Covenant Agreement with respect to the operation of the Hotel on the Site other than as expressly provided for herein, and Owner shall rely entirely on its own judgment with respect to such matters; provided, that nothing herein is intended to release City from whatever obligations it may have pursuant to applicable laws independent of this Covenant �19/015610-0061 3 3 I053846.05 a02/10/10 -11- .. Agreement; (ii) by virtue of this Agreement, City shall not be directly or indirectly liable or responsible for any loss or injury of any kind to any person or property resulting from any occupancy or use of the Site, whether arising from: (a) any defect in any building, grading, landscaping, or other onsite or offsite improvement; (b) any act or omission of Owner or any of Owner's agents, employees, independent contractors, licensees, lessees, or invitees; or (c) any accident on the Site or any fire or other casualty or hazard thereon; and (iii) by accepting or approving anything required to be performed or given to City under this Covenant Agreement, including any certificate, survey, appraisal, or insurance policy, City shall not be deemed to have warranted or represented the sufficiency or legal effect of the same, and no such acceptance or approval shall constitute a warranty or representation by City to anyone. 6. GENERAL PROVISIONS. 6.1 Integration and Amendment. This Covenant Agreement and the Agreement constitute the entire agreement by and between the Parties pertaining to the subject matter hereof, and supersede all prior agreements and understandings of the Parties with respect thereto. This Covenant Agreement may not be modified, amended, supplemented, or otherwise changed except by a writing executed by both Parties. 6.2 Captions. Section headings used in this Covenant Agreement are for convenience of reference only and shall not affect the construction of any provisions of this Covenant Agreement. 6.3 Binding Effect; Successors and Assigns; Assignments. This Covenant Agreement shall run with the land and shall be binding upon and inure to the benefit of, the Parties hereto and their respective successors and assigns, as limited by this Section 6.3. Except as such assignment relates to Holder, the Owner shall not assign, hypothecate, encumber or otherwise transfer its rights or obligations as set forth in this Covenant Agreement without first obtaining the City's written consent, which may be given or denied or conditioned in the City's sole discretion. Owner may assign its right to receive the Covenant Payments to any Holder for security purposes. In the event of an assignment for security purposes to a Holder, City agrees that this Covenant Agreement be subordinated to the lien of said Holder's deed of trust or mortgage and City agrees to cooperate with Owner in executing an appropriate subordination agreement. In the event that the Holder forecloses on its deed of trust or mortgage or accepts a deed in lieu of foreclosure, then upon the request of such Holder or its successor or assignee, City agrees to enter into a new Covenant Agreement on the same terms and conditions set forth herein for the balance of the Operating Period. In the event of any assignment that is consented to in writing by the City, the references in this Covenant Agreement to "Owner" shall be deemed to refer to the assignee. 6.4 Counterparts. This Covenant Agreement may be executed in two or more counterparts, each of which when so executed and delivered shall be deemed an original and all of which, when taken together, shall constitute one and the same instrument. 119/015610-0061 234 1053846.05 a02/10/10 -12- .. 6.5 Legal Actions. This Covenant Agreement shall be governed by and construed in accordance with the internal laws of the State of California without regard to conflict of law principles. In addition to any other rights or remedies and subject to the restrictions in Section 5, either Party may institute legal action to seek specific performance of the terms of this Covenant Agreement, or to cure, correct or remedy any default, or to obtain any other legal or equitable remedy consistent with the purpose of this Covenant Agreement. City shall also have the right to pursue damages for Owner's defaults but in no event shall Owner be entitled to damages of any kind from City, except for damages for out-of-pocket costs incurred by Owner paid or payable to attorneys, third party consultants, contractors, and similar parties resulting from nonperformance by City of its covenants under this Covenant Agreement but excluding damages for economic loss, lost profits, or any other economic or consequential damages of any kind. Such legal actions must be instituted in the Superior Court of the County of Riverside, State of California, or in the Federal District Court in the Central District of California. In the event of any litigation between the parties hereto, the prevailing party shall be entitled to receive, in addition to the relief granted, its reasonable attorney's fees and costs and such other costs incurred in investigating the action and prosecuting the same, including costs for expert witnesses, costs on appeal, and for discovery. 6.6 Effect of Violation of the Terms and Provisions of this Covenant Agreement. The covenants established in this Covenant Agreement shall, without regard to technical classification and designation, be binding for the benefit and in favor of the City, its successors and assigns, as to those covenants which are for its benefit. The covenants contained in this Covenant Agreement shall remain in effect for the periods of time specified therein. The City is deemed the beneficiary of the terms and provisions of this Covenant Agreement and of the covenants running with the land, for and in its own rights and for the purposes of protecting the interests of the community and other parties, public or private, in whose favor and for whose benefit this Covenant Agreement and the covenants running with the land have been provided. The Covenant Agreement and the covenants shall run in favor of the City, without regard to whether the City has been, remains, or is an owner of any land or interest in the Site. The City shall have the right, if the Covenant Agreement or covenants are breached, to exercise all rights and remedies, and to maintain any actions or suits at law or in equity or other proper proceedings to enforce the curing of such breaches to which it or any other beneficiaries of this Covenant Agreement and covenants may be entitled. 6.7 Force Maieure. Notwithstanding any other provision set forth in this Covenant Agreement to the contrary, in no event shall a Party be deemed to be in Default of its obligations set forth herein where delays or failures to perform are caused by circumstances without the fault and beyond the reasonable control of such Party, which circumstances shall include, without limitation, fire/casualty losses; strikes; litigation; unusually severe weather; inability to secure necessary labor, materials, or tools; delays of any contractor, subcontractor, or supplier; unjustified acts or failure to act by City or other governmental agency; litigation by third parties challenging the validity or enforceability of the Agreement or this Covenant Agreement; and acts of God (collectively, "force majeure"). Adverse market conditions or Owner's inability to obtain financing or approval to operate the Hotel shall not constitute events of force majeure. In the event of an event of force majeure, the Party so delayed shall notify the other Party of the circumstances and cause of the delay within a reasonable time period after commencement of the 119/015610-0061 1053846.05 a02/10/10 -13- 235 delay, it shall keep the other Party informed at reasonable intervals upon request regarding the status of its efforts to overcome said delay, and it shall exercise commercially reasonable diligence to perform as soon as practicable thereafter. 6.8 Notices. Notices to be given by City or Owner hereunder may be delivered personally or may be delivered by certified or registered mail, postage prepaid, or by reputable overnight delivery service providing a delivery confirmation receipt with time and date of delivery, with mailed notices to be addressed to the appropriate address(es) hereinafter set forth or to such other address(es) that a Party may hereafter designate by written notice. If served by overnight delivery service or certified mail, service will be considered completed and binding on the Party served on the date set forth in the confirmation or certification receipt. If delivered personally, service will be considered completed and binding on the Party served on the date of such personal delivery. If notice is to City: Notices delivered by U.S. mail: City of La Quinta P.O. Box 1504 La Quinta, CA 92247 Attention: Tom Genovese, City Manager Notices delivered personally or by overnight courier: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Attention: Tom Genovese, City Manager with a copy to: Rutan & Tucker, LLP 611 Anton Boulevard, Suite 1400 Costa Mesa, CA 92626 Attention: M. Katherine Jenson, City Attorney If notice to Owner: L.Q. Hospitality, LLC 77-900 Avenue of the States Palm Desert, California 92211 Attention: Richard Oliphant with a copy to: Attention: and to Lender: CIBC Inc. 200 West Madison Street, Suite 2610 Chicago, Illinois 60606 105384.05a0/1 ^ 36 1053846.05 a02/10/10 ' 14- 'LJ Attention: Real Estate Group 6.9 Further Acts. Each Party agrees to take such further actions and to execute such other documents as may be reasonable and necessary in the performance of its obligations hereunder; reserving to City, however, its lawful discretionary and police power authority. Without limiting the generality of the foregoing, upon the expiration or termination of the Operating Period, City will execute and deliver such instruments as may be prepared by Owner at Owner's expense to release the cloud upon title to the Site created by this Covenant Agreement; provided, however, that any such document shall be in a form reasonably acceptable to the City Attorney of City. 6.10 Third Party Beneficiaries. With the exception of the specific provisions set forth in this Covenant Agreement for the benefit of Holder, there are no intended third party beneficiaries under this Covenant Agreement and no such other third parties shall have any rights or obligations hereunder. [End — Signature page follows] 119/015610-00 1 « 237 1053846.05 a02/10/10 -15- IN WITNESS WHEREOF, the Parties have executed this Covenant Agreement to be effective as of the Effective Date. "City" CITY OF LA QUINTA, a California municipal corporation 2010 By: Thomas P. Genovese, City Manager ATTEST: By: Veronica J. Montecino, City Clerk APPROVED AS TO FORM: RUTAN & TUCKER, LLP Date: M. Katherine Jenson, City Attorney 2010 2010 "Owner" L.Q. HOSPITALITY, LLC, a California limited liability company By: Equity Directions, Inc. Its: Member By Its: By: Dennis French Its: President Oliphant Enterprises, Inc. Manager By: Richard Oliphant Its: President 119/015610-0061 1053846.05.02/10/10 -16- �� 238 State of California County of Riverside On , before me, (insert name and title of the officer) Notary Public, personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) State of California County of Riverside On before me, (insert name and title of the officer) Notary Public, personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) 119/015610-0061 p 1053846.05 a02/10/10 -17- 'r>• .. 239 State of California County of Riverside On , before me, (insert name and title of the officer) Notary Public, personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) 119/015610-0061 1053846 05 a02/10/10 -18- �� 240 40 EXHIBIT NO. 1 LEGAL DESCRIPTION OF SITE Parcel A: Parcel 4 of Parcel Map No. 31116, in the City of La Quinta, County of Riverside, as shown by Map on file in book 212 pages 60 to 66 inclusive of Parcel Maps, records of Riverside County, California. Except therefrom all oil, gas, minerals and other hydrocarbons, below a depth of 500 feet, without the right of surface entry, as reserved and/or granted in the document(s) recorded December 9, 2004 as Instrument No. 2004-979137, Official Records. Parcel B: A non-exclusive easement for parking, motor vehicle and pedestrian ingress and egress and for installation, use and maintenance of underground public utilities over all those portions of Parcel 1, 2 and 5 of Parcel Map No. 31116, in the City of La Quinta, County of Riverside, State of California, as shown by Map on file in book 202, page(s) 60 to 66 inclusive of Parcel Maps, records of Riverside County, recorded on April 19, 2006 as file no. 2006-0280726 Official Records, Riverside County as shown and delineated as paved motor vehicle driveways, pedestrian access areas and parking areas on said Parcel Map 31116. 119/015610-0061 1053846.05 a02/10/10 EXHIBIT NO. 1 .,, . 241 Titv 4 lwQumrw COUNCIL/RDA MEETING DATE: February 16, 2010 ITEM TITLE: Consideration of Adoption of a Resolution Requesting Support of the California Desert Protection Act of 2010 Bill RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: J CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council supporting the California Desert Protection Act of 2010 bill. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Senator Feinstein is preparing legislation to preserve the critical wildlife habitat, recreation opportunities and natural beauty of some of the California desert's most important natural places. The legislation encompasses unique, undeveloped, ecologically and geologically significant, culturally important, and scenic areas of public land in the California desert. Specifically, this bill will designate new lands in the Mojave Desert for conservation, enhance recreational opportunities, and streamline and improve the federal permitting process to advance large-scale wind and solar development on suitable lands. Wilderness and national park additions have been shown to increase tourism and attract new residents, thereby generating substantial economic benefits for nearby communities through local employment and tax revenue. Additionally, the proposed designation will contribute to our region's superior desert and mountain vistas, air quality, water quality, and dark night skies. 242 With the adoption of the Resolution of the California Desert Protection Act of 2010,and letter of support (Attachment 1) the City will be supporting the bill for the designation of wilderness, wild and scenic rivers, national monuments and National Park and Preserve wilderness additions within the California Desert Conservation Area. In addition, several Coachella Valley cities have extended support of this bill including, Cathedral City, Desert Hot Springs, Indian Wells, and Palm Desert. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Adopt a resolution of the City Council supporting the California Desert Protection Act of 2010 bill; or 2. Do not adopt a resolution of the City Council supporting the California Desert Protection Act of 2010 bill; or 3. Provide staff with alternative direction Respectfully submitted, Ac zo � Bret M. Plumlee Assistant City Manager - Management Services Approved for submission by: Thomas P. Genovese, City Manager Attachment 1: Letter of Support 243 RESOLUTION NO. 2010- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, SUPPORTING WILDERNESS AND SCENIC RIVERS, NATIONAL MONUMENTS, AND NATIONAL PARK AND PRESERVE ADDITIONS IN THE CALIFORNIA DESERT WHEREAS, it has been proposed that certain unique, undeveloped, ecologically and geologically significant, culturally important, and scenic areas of public land within the California Desert Conservation Area are preserved as wilderness, wild and scenic rivers, national monuments and/or National Park and Preserve additions; and WHEREAS, it is in the interest of the City of La Quinta to preserve nearby open space and wild areas outside the boundaries of the City for the benefit and enjoyment of its residents; and WHEREAS, the proposed wilderness designation will contribute to our region's superior desert and mountain vistas, air quality, water quality, peaceful soundscapes, and dark skies; and WHEREAS, desert wilderness and wild rivers are an important component of our community's historic, cultural, economic, and social identity; and WHEREAS, protected public lands will provide local residents and visitors with the opportunities for many recreational activities including hiking, horseback riding, rock climbing, photography, camping, orienteering, wildlife viewing scientific research, and nature study; and WHEREAS, protecting wild places would ensure that future generations can enjoy them tomorrow as we do today; and WHEREAS, preserving these areas would protect landscapes that encompass steep mountains, winding canyons, free flowing rivers, and rugged desert landscapes, including the proposed Golden Valley, Kingston Range, Indian Pass, Palo Verde wilderness additions, and the Great Falls Basin, State Range, Awawatz Mountains, Soda Mountains, Buzzards Peak, Milpitas Wash wilderness areas, the Sand to Snow and Mojave Trails National Monuments and the Castle Mountains addition to the Mojave National Preserve, wilderness additions to Death Valley National Park, additions to the Joshua Tree National Park, and Deep Creek, Holcomb Creek, Whitewater River and Surprise Canyon wild and scenic rivers. 244 Resolution No. 2010- California Desert Protection Act of 2010 Adopted: February 16, 2010 Page 2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, endorses and supports the designation of wilderness, wild and scenic rivers, national monuments and National Park and Preserve wilderness additions within the California Desert Conservation Area and the adoption of the California Desert Protection Act of 2010 and authorizes the Mayor to sign the letter of support. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 16`" day of February 2010, by the following vote to wit: ri\'d*f NOES: r_\:1+911341 IT131TAIL A DON ADOLPH, Mayor City of La Quinta, California 245 Resolution No. 2010- California Desert Protection Act of 2010 Adopted: February 16, 2010 Page 3 ATTEST: VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 'a- 246 Attachment 1 ceud i lA'Q" P.O. Box 1504 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 February 16, 2010 The Honorable Mary Bono Mack 707 Tahquitz Canyon Way, Suite 9 Palm Springs, CA 92262 CITY MANAGER'S OFFICE (760)777-7100 FAX (760) 777-7101 Re: Support for wilderness, national monuments, national park additions, and rivers in the California Desert Dear Congresswoman Bono Mack: Senator Feinstein is preparing legislation to preserve the critical wildlife habitat, recreation opportunities and natural beauty of some of the California Desert's most important natural places. By protecting the scenic landscapes that draw people to our region, the legislation will benefit our economy and enhance the quality of life for residents of La Quinta. The legislation encompasses unique, undeveloped, ecologically and geologically significant, culturally important, and scenic areas of public land in the California desert. It is in the interest of the City of La Quinta to preserve nearby open space and wild areas outside the boundaries of our City for the benefit and enjoyment of its residents. Wilderness and national park additions have been shown to increase tourism and attract new residents, thereby generating substantial economic benefits for nearby communities through local employment and tax revenue. Additionally, the proposed designation will contribute to our region's superior desert and mountain vistas, air quality, water quality, peaceful soundscapes, and dark night skies. Protected public lands will provide local residents and visitors with the opportunities for many recreational activities including hiking, horseback riding, rock climbing, photography, camping, orienteering, wildlife viewing, scientific research, and nature study. Protecting wild places would ensure that future generations can enjoy them tomorrow as we do today. 247 Attachment 1 Thank you for your continuing efforts to protect and enhance the quality of life enjoyed by Riverside County's residents and visitors. I look forward to working with you to pass this landmark legislation. Sincerely, DON ADOLPH, Mayor City of La Quinta cc. Senator Diane Feinstein Members of the La Quinta City Council Thomas P. Genovese, City Manager Bret M. Plumlee, Assistant City Manager -Management Services Douglas R. Evans, Assistant City Manager -Development Services M. Katherine Jenson, City Attorney David Willmon, Regional Public Affairs Manager, League of California Cities 'I$..1 248 F`y OF TKF'9 COUNCIL/RDA MEETING DATE: February 16, 2010 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: Consideration of Mid -Year Budget Report for Fiscal Year,2009-2010 CONSENT CALENDAR: _ STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Approve a net reduction in appropriations, totaling $(940,536) from the General Fund and an increase in appropriations of $1,238,967 in other funds City Funds, as outlined in Attachment No's.1 through 5 of this Report. Approve a net decrease in estimated revenues totaling $(902,943) in the General Fund and a net decrease of $(428,919) from other City Funds as outlined in Attachment No's.1 through 5 of this Report. Approve the modifications to the Management Assistant job description. Receive and file the Mid -Year Budget Report. FISCAL IMPLICATIONS: The Mid -Year Budget Report involves a financial assessment of City operations presented to the Council during the fiscal year. This report provides information on the General Fund and selected other funds, operations, capital projects and requests for budget transfers and/or new appropriations. The results of this assessment are summarized on Attachment 1. CHARTER CITY IMPLICATIONS: None. ». 249 BACKGROUND AND OVERVIEW: A comprehensive report is prepared annually at mid -year to inform the City Council of the financial position of the City and expenditures to date as compared to the Budget as established by the City Council. This analysis provides the Council the opportunity to monitor year-to-date revenues and expenditures and make mid -course adjustments necessary as the result of modified program requirements. Fiscal Year 2009/2010 General Fund Budget The following table shows the budget activity taken by the City Council as it pertains to the General Fund from its adoption in July to mid -year: GENERAL FUND Description (1) Original Budget (2) (3) (4) (2)+(3)'(4)=(5) (1)*(5) Prior Year Current Year Current Year Subtotal Amendments Amended Budget Carryovers Budget Amendments Mid Year Requests Revenues Expenditures $39,298,471 39,287,162 $0 3,486,910 $338,452 1,163,533 ($902,943) (940,536) ($564,491) 3,709,907 $38,733,980 42.997.069 Revenue Over (Under) Exp $11,309 ($3,486,910) ($825,081) $37,593 ($4,274,398) ($4,263,089) In the prior Fiscal Year 2008/2009, the Comprehensive Annual Financial Report (CAFR) stated that General Fund expenditures exceeded revenues (net loss) for the year by $(124,638). Additionally, the City Council approved $3,486,910 in additional carryover appropriations which were budgeted for in previous years, but not spent. During Fiscal Year 2009/2010, $1,163,533 in budget amendments were made, which consisted primarily of a one time prepayment of a Public Employee Retirement System (PERS) liability totaling $1,231,427 that is estimated to save the City an estimated $591,614. In addition to the carryover appropriations ($3,486,910) and the current year budget amendments ($1,163,533) this mid year report is requesting $(940,536) in reductions to General Fund appropriations as detailed later in this report. Last year's Mid -Year Budget Report reflected a similar decrease in General Fund appropriations of $(953,611). The following reports the General Fund Balances as of June 30, 2009, at mid -year -ft. 250 and estimated at June 30, 2010: General Fund Fund Balance Per Audit FY 2008/2009 7/1/2009- 12/31/2009 Change Per Mid Year FY 2009/2010 1/l/2010- 06/302010 Chance End of Year FY 2009/2010 Total Change FY 2009/2010 $92 327 381 $ 6087 195 $86 240 186 $1 824106 $88064 292 75,0)0 22,00D,000 19,378,966 5,601,963 9,674,761 561,624 $ 4263 089 Total Fund Balance 61,468 12,000,000 19,378,966 4,290,476 9,617,167 851083 (49,680) 10,000,000 12,525 27,594 61,624 1 603084 11,788 22,000,000 19,378,966 4,303,001 9,644,761 61,624 247999 63,212 1,298,962 30,000 500,000 247999 13,532 10,000,000 1,311,487 57,594 561,624 851083 Reserved Deposits/Prepaids/Olher Advances to other Funds - RDA 1 Advances to other Funds - RDA 2 Advances to other Funds -Silver Rock Advances to other Funds - Civic Center DIF Advances to other Funds -Street Fac DIF Advances to other Funds - Libra Fund Subtotal 46,199.160 9 448 979 55.648.139 1 1,644,175 57,292,314 11,093J54 18,201,948 3,347,602 2,144,085 3,446,533 18,988,053 1,565,656 369,048 (61,624) (3,446,533) 13,962,721 19,767,604 3,716,650 2,082,461 - 5,025,332 (500,000) - 679,931 19,767,604 3,716,650 1,582,461 - 5,705,263 1,565,656 369,048 (561,624) (3,446,533) 13,282,790 Unreserved Emergency reserves Cash Flows Capital Improvements - Phase l Corp Yard Carryover appropriations O rations/ro'ects/transfers Subtotal 46 128 221 15 536,174) 30,692,047 179 931 30,771,978 15 356 243 Total $92 327 381 $ 6 087 195 $86 240 186 1 824106 $88 064 292 $ 4 263 089 As illustrated in the aforementioned chart the Fiscal Year 2008/2009 Fund Balance was $92,327,381 with an estimated Fiscal Year 2009/2010 General Fund Balance of $88,064,292. Within this $88,064,292 is $19,767,604 in Emergency Reserves, $3,716,650 in Cash Flow reserves, and $5,705,263 in Operations/projects/transfer reserves readily available to meet future unanticipated expenditures. Analysis and Fiscal Impact The actual year-to-date General Fund revenue/expenditures through December 31, 2009 are as follows: (1) (2) (2Y(1)y3) (4) (4Y(1)=(5) (6) (6)/(1)=(7) (6)-0) A 09110 Est Year End Amended 12J31109 Actual 12131,09 Earned Year End Seasonara d Variance Desorption Budgel WD Actual % Famed % Estimate % ever (under) Revenue $38,733,980 $10,287,451 26.56% F$14.27 36.21% $38,733,980 100.00% $o Expenditure 42,997,069 16,374,645 38.08% 43.69% 41,458,824 96.42% (1,538245) Revenue Over(Under)Fxp (S4263,089) ($6,087,194) ($4,757,385) ($2,724,844) $1,538,245 lAlFor the purposes of this report certain revenues have been selected due to their cyclical nature and/or their significance to the overall revenue picture. The following revenues have been selected to be accrued and the applicable analysis regarding these revenues is provided as Attachment 2: Sales Tax; Property Tax; Tax Increment; Transient Occupancy Tax; Motor Vehicle In Lieu Tax; and interest revenue. In addition, the revenue and expenditure summaries from July to December are included in Attachment 2 as support. Actual expenditures exceeded revenues on a cash basis by $6,087,194. to.. 251 In order to provide a more accurate comparison of revenues and expenditures at mid -year, selected revenues have been accrued to reflect the month they were earned. For some of these revenues, the estimate for the remainder of the year was completed by utilizing a weighted average analysis taking into consideration that certain expenditures are made entirely at the beginning of the fiscal year (e.g. insurance payments), while others may be made at certain times of the year. If revenues were received in the month they were earned, the earned figure reflects how much would have been collected in the first six months. Major expenditures such as law enforcement and fire safety have also been accrued to reflect a six- month cost. Based upon the modified accrual basis of accounting, budgeted expenditures are expected to exceed budgeted revenues by $4,757,385. Based on the estimated actual General Fund revenues and expenditures shown on Attachment 2 and 3 which reflect possible unspent departmental expenditures at year end, expenditures are projected to exceed revenues by $2,724,844. General Fund Revenue Summary As indicated in the following chart, the General Fund actual revenues are at 26.56% for mid -year. Earned or accrued revenues are 36.21 %, as identified on the previous chart. Since the City's revenue is seasonalized (i.e., Sales Tax, Transient Occupancy Tax) and we receive approximately 60% of our revenue in the second half of the year, the year end estimate will be 100% of the budget. This information is further discussed in Attachment 2 - General Fund Revenue Summary. r,FNFRAL FUND REVENUE SUMMARY Description (1) Revised Budget (2) 12/31/09 YTD Actual (2)/(1) % Taxes $18,736,349 $5,813,299 31.03% License & Permits 633,500 354,786 56.00% Fees 637,650 404,132 63.38% Intergovernmental 13, 299,103 1,979,871 14.89% Interest 3,620,133 1,531,725 42.31% Miscellaneous 193,450 54,641 28.25% Transfer in 1,609,545 148,997 9.26% TOTALS $38,729,730 $10,287,451 26.56% 252 Many municipal revenues are not collected evenly over a 12-month period. Property taxes and other revenues (such as State subventions) are often subject to distribution schedules that are not on a month -to -month basis. In addition, revenue that is collected more uniformly may also be subject to seasonal highs and lows (such as Transient Occupancy Tax) that would impact year-to-date benchmark percentages. Taxes Overall, General Fund Tax revenues are at 31.03% of the budget estimate. The majority of Property Taxes is received from the County in January and May, and therefore, is shown as minor receipt amounts at mid -year. It is estimated that Property Taxes will decrease by 5% or $(325,000) from last year actual collections due to assessor imposed adjustments on existing homes under AB 8, and reduced assessments on property sales values that are bought and sold. Sales Taxes are forecasted by our consultant HDL Companies to decrease by $(1,100,000) or 15% based upon the second year slow down in the economy. Document Transfer Taxes are budgeted to decrease by $(140,000) due to the slow down in the real estate market and Franchise Fees are projected to decrease by $(174,500) because of a reduction in Construction and Commercial Disposal activity. Transient Occupancy Taxes are estimated to decrease by 6% or $(250,000) based upon a decrease in tourist activity. Licenses & Permits, and Development Fees In the first half of Fiscal Year 2009/2010, license and permit revenues were, on a cash basis, 69.29%, of the original budget. Based upon these actual collection budget increases of $121,500 have been proposed at mid year. In the first half of Fiscal Year 2009/2010, development fees were, on a cash basis, 50.74%, of the original budget. Within this category, no change in the Planning and Community Service Departments budgeted revenues is proposed, an increase of $60,000 in the Building and Safety Department is proposed and a decrease of $(218,800) in the Public Works Departments is proposed. Interest Earnings In the first half of Fiscal Year 2009/2010, interest earnings were at 40.13% of the original budget on a cash basis and 42.08% of the revised budget on an accrual basis. Staff has reduced the estimated earnings on pooled interest by $(200,000) due to the current interest rate environment, and the desire of the Treasurer to maintain a conservative investment strategy of only reinvesting in U.S. Treasury Bills or Notes until the current financial crisis changes. During the first six months of the year the Treasurer pooled investments has averaged .59% with a projected average of .50% for the second half of the year. Offsetting the aforementioned decrease of $(200,000) is an increase of $8,250 in interest earnings from the Library and Street Facility Fund advances. 253 General Fund Expenditure Summary The General Fund expenditures are summarized in the chart below. For the most part, expenditures are distributed evenly throughout the fiscal year. At mid -year, December 31, 2009, 38.08% of the funds budgeted expenditures will have been expended on a cash basis and 43.69% on an accrual basis. The year-end estimated actual expenditures are projected to be 96.42% of the budget. This information is further discussed in Attachment 2 - General Fund Expenditure Summary. nFucoeI ci wn FYa Elam TI IRF R11M MARY (1) (2) 12/31/09 Description Budget YTD Actual % Personnel 11,753,920 6,263,668 53.29% Service/Supply 33,115,626 11.701,914 35.34% Capital Outlay 180,752 88,275 48.84% Reimbursed expenditures (6,983,312) (2,397,857) 34.34% Transfer Out 4,930,083 718,644 14.58% TOTALS $42,997,069 $16,374,645 38.08% The mid -year Personnel Expenditures are at 53.29%, and it is projected that year- end expenditures will be approximately 100% of the budget estimate. The amount is greater than 50% of the budget at amid -year because of the $1,231,427 in one time retirement costs that were prepaid in September 2009. Total operating services/supply expenses for the City are at 35.34%. The primary reason for this reduced percentage (lower than 50%) is due to City-wide reduced expenditures in the first half of the fiscal year primarily made up of Police service billing delays of $1,260,000 and the accrual of one-half of fire services costs of $1,150,000. It is anticipated that the second half (January to June) overall expenditures will be greater and operating expenses will be closer to budgeted levels. Mid -Year General Fund Revenues and Expenditure Proposed Changes The General Fund request for mid -year appropriation and revenue changes are outlined in Attachments 3 and 4 as follows: .,,.!1 254 Summary by Department (1) Revenue (2) Expenditures (3) Transfers (4) Reimbursements (2)+(3)+(4M5) Total Expenditures OHM Net General Government $ (1,041,900) $ 130,300 (110,000) $ (76,050) $ (55,750) $ (986,150) City Clerk $ (14,150) (14,150) 14,150 Community Services Finance 11,000 (43,550) (43,550) 54,550 Building & Safety 281,500 (22,285) (22,285) 303,785 Fire 50,000 50,000 (22,202) 27,798 22,202 Planning (4,578) (4,578) 4,578 Publicworks 203,543 828,021 828,021 624,478 Total - General Fund $ 902,943 $ 647,721 $ 110,000 $ 182,815 $ 940,536 $ 37,593 General Fund Revenue Attachment 3 is the December 31, 2009, General Fund Revenue detail for the City which reflects a net decrease of $(902,943) in estimated revenues. Major highlighted estimated revenue increases and decreases over $50,000 are as follows: Increases in General Fund Revenues • An increase of $1,200,000 in transfers in from the Equipment Replacement and Park Equipment and Facility Internal Service Funds; • An increase in Statutory property taxes from the Redevelopment Agency of $215,289; • An increase of $108,000 in building related permits; • An increase of $100,000 in fines; • An increase in advertising coop revenues (new account) of $65,000; and, • An increase of $60,000 in building plan check fees. Decreases in General Fund Revenues • A decrease of $(1,100,000) in sales tax; • A decrease of $(352,439) in motor vehicle in lieu fees; • A decrease of $(325,000) in property tax; • A decrease of $(250,000) in transient occupancy tax; • A decrease of $(220,000) in Public Works fees; • A net decrease of $(191,750) in investment earnings; • A decrease of $074,500) in franchise tax; and, • A decrease of $(140,000) in document transfer tax. General Fund Expenditures Attachment 4 is the December 31, 2009, General Fund Expenditure detail for the City which reflects a decrease of $(940,536) in estimated expenditures. Major highlighted estimated expenditure increases and decreases over $50,000 are as follows: �J, 255 Increases in General Fund Expenditures • An increase in PS Desert Resorts Communities CVA of $100,000 to reflect new Business Improvement District Funding; and, • An increase of $99,000 for traffic signal improvements/repairs; Decreases in General Fund Expenditures • A decrease of $(450,000) in the pavement management program; • A decrease of $(400,000) in the slurry seal program; • An increase of $(189,137) in reimbursements from the Redevelopment Agency for additional staff time spent on housing programs; • A decrease of $(175,000) in capital projects funded by the General Fund due to cost savings in the Highway 1 1 1 and Phase 3 project; and, • A decrease of $(77,021) in salary and fringe benefit savings from the vacant Senior Engineer position. Developer Impact Fee Program The Developer Impact Fee (DIF) program revenues collected for the first six months are summarized in the following table: Description (i) Budget Md-Year Revisions ..... Revised Budget �.(2)....�(2Y(1)=(3) 12/31M YTD Actual Actual % ((1Y12'6)-(2)=(4) 09/10 Year End Estirrete (4Y(1)=(5) Year End % WH1)=(6) Est Year End Variance over(under) (7) Pnor Year 12/31/08 Y-D Actual (4)J(7)-1=(8) Percent Change (2)-(7) Change $ Transportation $382.400 ($266,600) $115,800 $65.011 17.00% $115,800 3028% $0 $646,650 -B2.15% ($583,639) Pat B recreation 111.600 (57,980) 53.520 28,545 25.60% 53,520 48.00% 0 47,722 12.15% (19.177) Civic center 140,400 (80.700) 59,700 31,903 22.72% 59,7W 42,52% 0 84.473 .29.33% (52,569) Library development 44.40) (23,1W) 21.300 11.361 2559% 21,300 47,97% 0 23.751 -10.32% (12,390) Community center 9,300 (4,860) 4,440 2,368 25.46% 4,440 47.74% 0 3.962 12.06% (1,594) Street facility 14,700 (10,680) 4.020 2.289 15.57% 4,020 27.35% 0 22.602 -82.21% (20,3131 Park facility 2,800 (1,480) 1,320 704 25.14% 1,320 47.14% 0 1,174 1244% (470) Fire Tax 26,500 (18.100) 8,400 4,516 17.04% 8,400 31.70% 0 11.902 -29.43% (7,387) Totals 1 $732.000 Ji ($463,500) 1 1 $268,500 $146,697 1 1 20.04% 1 $266.500 1 36.68% $0 $844,236 -68.20% (5697,539) The actual Developer Impact Fee revenues through December 31, 2009 were $146,697 versus $844,236 through December 31, 2008. The amount of DIF is $697,607 lower than last year which will result in a delay in the construction of future Capital Improvement Projects. Staff anticipates no change in the level of development occurring in the second half of Fiscal Year 2009/2010 as the first half. !l 256 Other Funds In addition to the requested General Fund estimated revenue and expenditure items; staff is also recommending changes in revenues and expenditures in other funds as follows: Other (1) Revenue (2) E enditures (1)-(2)=(3) Net Library $ 4,000 $ (4,000) Gas Tax 25,895 25,895 COPS 100 100 JAG Grant 50 50 Indian Gaming (150) (150) Lighting & Landscape (6,322) 6,322 AB gag (9,000) 139,500 (148,500) Quimby 24,400 24,400 Prop 1B 2,000 2,000 Infrastructure 1,600 1,600 South Coast Air Quality (1,450) (1,450) Transportation DIF (252,600) (252,600) Park & Recreation DIF (57,980) (57,980) Civic Center DIF (80,700) (80,700) Library DIF (23,100) (23,100) Community Center DIF (11,560) (11,560) Street Facility 92,359 4,250 88,109 Park Facility (2,320) 102,539 (104,859) Fire DIF (18,100) (18,100) Equipment Replacement 3,937 600,000 (596,063) Information Technology (3,700) (3,700) Park Equipment (7,100) 600,000 (607,100) CIP (110,000) (110,000) - SilverRock (95,000) 95,000 SilverRock Golf Reserve (1,400) (1,400) Police Survivors 100 100 Total - Other Funds $ 428,919 $ 1,238,967 $ 1,667,886 The net revenue requests total $(428,919) and are listed in Attachment 3. Major revenue increases and (decreases) of $50,000 or more are as follows: • Decrease in Transportation DIF $(266,600), Park DIF $(57,980), and Civic Center DIF $(80,700) revenues due to slower development; • Decrease in Capital Improvement Projects budget for Phase 3 Highway 111 257 Project — General Fund contribution of $(175,000) due to other available funding; • Increase of $102,539 in Street Facility Development Impact Fee (DIF) Fund equity transferred from the Park Facility DIF for the construction of Phase 1 of the Corporate Yard; and, • Increase in Capital Improvement Projects budget for Embassy Suites Hotel Transient Occupancy Tax (TOT) Reimbursement — General Fund contribution of $50,000 based upon estimated TOT collections. In addition to the requested General Fund appropriations items, staff is also recommending appropriations in other funds that result in net requests of $1,238,967 and are listed in Attachment 4. Major expenditure increases and (decreases) of $50,000 or more are as follows: • Decrease of $(600,000) in Equipment Replacement Internal Service Fund equity transferred to the General Fund; • Decrease of $(600,000) in Park Equipment and Facilities Internal Service Fund equity transferred to the General Fund; • Decrease of $0 75,000 in capital projects funded by the General Fund due to cost savings in the Highway 111 Phase 3 project; Increase of $139,500 in AB 939 recycling appropriations; • Decrease of $(102,539) in Park Facility Development Impact Fee (DIF) Fund equity transferred to the Street Facility DIF for the construction of Phase 1 of the Corporate Yard; and, • Decrease of $(60,000) in SilverRock Golf revenues golf cart and other equipment rental payments due to recent purchase versus lease. Personnel Actions Due to the decreased workload in the Building & Safety Department, staff recommends the elimination of the Senior Secretary position, which is currently vacant. Due to the expansion of duties associated with the newly created Housing Authority, as well as the increase in housing activity through the Redevelopment Agency, staff recommends the creation of an additional Management Assistant position in the City Manager's Office, Development Services Division, to assist with the additional workload. Staff is also recommending modifying the job description of the Management Assistant at this time to more accurately reflect the duties of the position (Attachment 6)• Summary As identified in the report, it is projected that the City's General Fund expenditures will exceed revenues by $(4,263,089) in Fiscal Year 2009/2010. It is �....11 258 recommended that unreserved fund balances be used to fund this net amount. Attachment 5 provides revenue and expenditure detail for all funds. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Approve a net reduction in appropriations, totaling $(940,536) from the General Fund and an increase in appropriations of $1,238,967 in other City Funds, as outlined in Attachment No's.1 through .5 of this Report; and approve a net reduction of estimated revenues totaling $(902,943) for the General Fund and a net reduction of $(428,919) from other City Funds as outlined in Attachment No's.1 through 5 of this Report; approve the modifications to the Management Assistant job description; and receive and file the Mid -Year Budget Report; or 2. Do not approve a net reduction in appropriations, totaling $(940,536) from the General Fund and an increase in appropriations of $1,238,967 in other City Funds, as outlined in Attachment No's.1 through 5 of this Report; and do not approve a net reduction of estimated revenues totaling $(902,943) for the General Fund and a net reduction of $(428,919) from other City Funds as outlined in Attachment No's.1 through 5 of this Report; do not approve the modifications to the Management Assistant job description; and do not receive and file the Mid -Year Budget Report; or 3. Provide staff with alternative direction. Respectfully submitted, , _"' 4 fv� �. John M. Falconer, Finance Director (�Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Mid -year Budget Review Worksheet 2. Mid -year Budget Review General Fund Worksheet Detail 3. Revenue Requests 4. Appropriation Requests -0.0•0'. 259 5. Revenues/Expenditures Detail for all Funds 6. Management Assistant job description modifications ... 260 ATTACHMENT 1 City of La Quints Mid -Year Review Budget Worksheet FY 2009/2010 Appropriations Summary by Fund: Existing items New items Total General Fund $ (940,536) $ (940,536) Lighting & Landscape (6,322) (6,322) Park Facility 102,539 102,539 Park Equipment Fund 600,000 600,000 AB 939 139,500 139,500 Equipment Replacement Fund 600,000 600,000 CIP (110,000) (110,000) SilverRock (95,000) (951000) Library 4,000 4,000 Street Facility 4,250 4,250 Totals1 $ 298,431 1 $ - $ 298,431 (1) (2) (3) I (4) (2)*(3)*(4)=(5) OHS) Summary by Department: Revenue Expenditures Transfers Reimbursements Total Expend Net General Government $ (1,041.900) $ 130,300 (110,000) $ (76,050) $ (55,750) $ (986,150) City Clerk $ (14,150) (14,150) 14,150 Community Services - Finance 11,000 (43,550) (43,550) 54,550 Building & Safety 281,500 (22,285) (22,285) 303,785 Fire 50,000 50,000 (22,202) 27,798 22,202 Planning (4,578) (4,578) 4,578 Public works 203,543 828,021 828,021 624,478 Total - General Fund $ 902,943 $ 647,721 $ 110,000 $ (182,815)l $ 940,536) $ 37,593 (2) (1)-(2)=(3) (1) Library $ 4,000 $ (4,uuu Gas Tax 25,895 25,895 COPS 100 100 JAG Grant 50 50 Indian Gaming (150) (150 Lighting & Landscape (6,322) 6,322 AB 939 (9,000) 139,500 (148,500 Quimby 24,400 24,400 Prop 1B 2,000 2,000 Infrastructure 1,600 1,600 South Coast Air Quality (1,450) (1,450 Transportation DIF (252,600) (252,600 Park & Recreation DIF (57,980) (57,980 Civic Center DIF (80,700) (80,700 Library DIF (23,100) (23,100 Community Center DIF (11,560) (11,560 Street Facility 92,359 4,250 88,109 Park Facility (2,320) 102,539 (104,859 Fire DIF (18,100) (18,100 Equipment Replacement 3,937 600,000 (596,063 Information Technology (3,700) (3,700 Park Equipment (7100) 600,000 (607,100 UP (110:000) (110,000) - SilverRock (95,000) 95,000 SilverRock Golf Reserve (1,400) (1,400 Police Survivors (100) (100 Total $ 1,331,862)1 $ 298,431 1 $ 1,630,293 261 CITY OF LA OUINTA GENERAL FUND REVENUES DETAIL MID -YEAR REVIEW TAXES: pmPerty, Tax No Law Property Tax Distribution Statutory Tax Sales Tax Sales Tax Reimbursement Document Transfer Tax Transient Ocupancy Tax Mitigation measures Franchise Tax TOTAL TAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Mechanical Permits Electrical Permits Garage Sale Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: Sale of Maps & Publications Community Services Fees Finance Bldg & Safety Fees Community Development Fees Public Works Fees TOTALFEES Motor Vehicle In -Lieu Motor Vehicle Code Fines Parking Violations Misc. Fines Federal Government Grants County of Riverside Grant State of California Grant Fire Services Credit - Capital Fire servicas Credit Operations CVWD CSA152 Assessment TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue Coop Advertising AB939 Insurance Recoveries Assmnt Dist Surplus N Other Mitigation Measures Litigation settlement N Cash Overl(Shon) TOTAL MISCELLANEOUS TRANSFER IN Ransi In TOTAL GENERAL FUND W/0112009-1213112009 08110 Ostia Ostia Ostia ESTIMATED .E.VARIANC IM112008 Actual Adjusted V.E. Original MID YR REVISED Received Accrued Total. ESTIMATE BUDGET REQUESTS BUDGET VERI(UNDER Received $790,021 ($31,419) E758,602 $2,M3.000 $2,993,000 SIM") $2,843,000 $0 $932,682 1659,510 603,235 2,262,745 3,238,000 3.413,000 (175,000) 3,238000 0 1,616,191 0 0 0 215289 0 215.289 215.289 0 254.209 1,421.913 385,000 1,W7,913 5,021,685 5,617,5W (595,815) 5.021,685 0 l.M,602 462,452 539,817 1,002,269 1,368,315 1,872,500 (504185) 1,368,315 0 96,959 170.990 54,535 225,525 433.760 573,760 (140.000) 433,760 0 212.350 979,133 231,991 1,211.124 3,878,000 4,1280DO (250000) 3878,010 0 1191,76B 150 8,158 8.308 328.300 328.300 0 328.300 0 0 329,130 1 83,681 412.811 1,410,000 1,584,500 174.500 1410,000 0 386271 5,813.2W 1,875.908 7,689.297 18,736.349 20,510,560 1,774,211 18,736349 0 6521,232 153,156 153155 286,800 288.800 0 288.800 0 148,858 16,043 16,043 29,700 1%7W 10,000 29.700 0 11360 111,082 111,082 176,500 101,500 75,OD0 176,5W 0 220.025 13.538 135M 31 WO 18,100 13,500 31,600 0 26.018 9,939 9,09 23,8W 13,6W 10.200 23800 0 16,658 14,065 14.065 217W 12,40D 9,300 21,700 0 28,669 8.370 8370 16,100 12,600 3.500 16.100 0 7.740 28.593 28,593 45,300 45,3W 0 45.300 0 62.174 354.786 0 354,788 633,500 512.000 121500 633,500 0 521502 2.374 2374 37W 3.7W 0 3,700 0 1.189 229,W9 229,669 328.900 328,9W 0 328,90D 0 216,476 405 405 550 550 0 550 0 120 91,192 91.192 145.900 85,900 60,000 145,900 0 1"7, 28,573 28,573 M,OW 50,000 0 50,000 0 39917 61919 51919 108,6W 327,400 218,800) 108,600 0 258.271 404.132 0 404.132 637,650 796,45D 158,8W 637,650 0 672,182 2 ,292 1,789.531 1,818,823 3,579,061 3,931,500 (352,439) 3,579,W1 0 53,941 38,836 Maw 107,1W 107,1W 0 107,1W 0 35,390 28,205 28,205 48,500 d8.500 0 48SW 0 24.871 n,450 n.450 IWSOO 36,800 100.000 136.800 0 78,729 5,291 5,291 202,098 202,098 0 202,00 0 0 0 0 MOW MOW 0 50.000 0 106,4M 29581 20.581 38.282 38,282 0 38,282 0 4,215 364,875 364,875 3.748,505 3,748.54[)5 0 3748,505 0 1153, 184 1153, 184 5.118,2W 5.06$2W 50,OW 5,118.200 0 810.718 8,400 6400 16,8W 16800 0 16,800 0 0 253,757 253,757 253757 238,SW 15.257 253.757 0 238,654 1,979871 1789.531 3769.402 13299.103 13,485,285 187,182 13,299.103 0 1,353,012 1.531725 74281 1606,006 3,624383 3.816,133 191750 3,624.M3 0 2,032.442 15.690 15,690 22.000 11,000 11.000 22,W0 0 8,711 0 0 65 DW 0 65W0 65.000 0 274W 27,468 94,900 94,90D 0 94,900 0 22.840 11482 11482 11500 0 11500 11,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 i M 50 0 50 1 0 54,641 0 54,641 193.450 105,950 875W 193,450 0 31544 td8,99] 168,9W 16W,545 409,545 L2W.OW 1,609.545 0 55,873 $10,287451 $3,739,810 $14,027,260 538.733,9W $39.636,923 $902,943 $38,]33,980 EO $11187787 CITY OF LA OUINTA GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT MID -YEAR REVIEW GENERA -GOVERNMENT: LEGISLATIVE CITY MANAGER'S OFFICE ECONOMIC DEVELOPMENT PERSONNEURISKMGT TOTAL GENERAL GOVERNMENT CITY CLERK COMMUNITY SERVICES FINANCE: PARKS & RECREATION ADMINISTRATION SENIOR CENTER PARKS & RECREATION PROGRAMS LIBRARY MUSEUM PARK MAINTENANCE TOTAL COMMUNITY SERVICE FISCAL SERVICES CENTRAL SERVICES TOTAL FINANCE BUILDING & SAFETY: BUILDING & SAFETY - ADMIN BUILDING CODE COMPLIANCE ANIMAL CONTROL FIRE EMERGENCY SERVICES CIVIC CENTER BUILDING -OPERATIONS TOTAL BUILDING & SAFET POLICE: POLICE PLANNING: PUBUC WORKS: TRANSFERS OUT TOTAL FOLIC PLANNING-ADMIN CURRENT PLANNING TOTAL COMMUNITY DEVELOPMENT PUBLIC WORKS ADMINISTRATION DEVELOPMENT & TRAFFIC MAINTIOPERATIONS - STREETS MAINTIOPERATIONS - LTGILANDSCAPIN CONSTRUCTION MANAGEMENT TOTAL PUBLIC MR GENERAL FUND REIMBURSEMENTS NET GENERAL FUND EXPENDITURES W 0]101I2009-12131/200B S KS 0$/30/10 =10 0Gf30/10 ESTIMATED 07MI12006- ID31120M ABIOatetl Y.E. ORIGINAL MIDYR AMENDED Y.E. VARIANCE A4tu41 Ex nbRURs ACCNM TO W ESTIMATE BUDGET REQUESTS BUDGET UNDER VER Ex .dt . 415.615 415.815 981.015 1.031,015 0 1.031,015 (50,000) 445,550 260884 260,884 542,643 542,643 0 542.643 0 237,193 1, 100,840 1,109840 1930,737 1,930,737 100,000 2030,T3T (100,000) 1,162238 W6,310 976,310 1760,200 1729,900 30,300 1,760,200 0 9]],682 2.]53,849 0 2,753,849 5.214,595 5.234295 130,300 5,364,595 150,000 2822,fi63 34]489 ]06,63T ]06,63] 0 T06,63T 0 322,818 856,T62 1440,141 14 ,141 0 1,440,141 0 551249 L 192,026 419,]99 419,799 0 419,T99 0 200,844 1W,888 210,498 210498 0 210,498 0 109,226 225,6T] 1432,924 1432,934 0 1,432,934 0 2]3640 51,946 206.863 296863 0 29686] 0 92098 435.615 1OGI GM 1,031084 0 1031,084 0 930.380 0 1,866,914 4,831,319 4,831319 0 4,831,319 0 2,157,437 581,044 581344 1.098,857 100857 0 1.098,857 0 406,96T 170,013 1]0013 325,]96 326,796 0 326,T96 0 239.368 751,357 0 751,357 1425653 1,425653 0 1425653 0 72B335 212,342 212.342 3W295 392.295 0 392.295 0 211.085 492,775 492,775 958.508 958508 0 958,508 0 505.012 549458 549.458 1,054,785 1054,]85 0 IBM,785 0 494,]51 196689 1%US 401,854 401,854 0 401,654 0 193,392 1,176,117 1,150,000 2,326.117 5,007'so 4,957.940 50,000 5.00T,940 0 W2,5N 103,143 103,143 16B225 168,225 0 168,225 0 67,317 781,999 781,999 1,180206 1,180206 0 1, 180206 0 836,962 Y 3,512,523 1,150,000 4,662,523 9,163813 9,113.613 501000 S163,813 0 3,111,113 3,991,13T 1,260.000 5251,137 12,M 000 12.5W 245 12,588245 568,245 2,837,761 E 3,991,137 1260,000 5,251.137 00000 12,588245 0 12,580245 588,245 2,837,761 409,019 409019 1432 :2429.848 1581,432 0 1,581432 0 412,651 383,"1 383,441 8,416 US 416 0 848416 0 339,703 ]92460 0 792,460 2429.848 0 2,429,648 0 752354 305253 305,253 748,471 748471 0 748,471 0 247,548 524.661 524,661 1023,738 1, 100.759 (77.021) 1023,738 0 560,007 1,847351 1,847351 2659,287 4,309,267 (850,000) 3.459.287 (800,000) 791483 G 655 WR 656,9S6 1814,142 1,514,142 0 1814,142 0 919,810 704,196 704,196 1,494,550 1395550f(8287,0211) 1,494,550 0 924091 6,038,429 0 4,038429 ],]40.108 9,368,2090,540,188 800,000 3,442939 ]18644 ]18.64 4,930,NO 5040,0834,930083 0 64],]42 239T,85] 2,397,85T 6.983312 (68004976,03,312 0 1880358 $16,374 645 $2.410,000 $i8.T04.845 141,450824 E43,93T,605 $940,536 $42,997,059 $1538,245 $14.906,804 City of La Quints Mid -Year Review Budget Worksheet Revenue Requests FY 09110 Fund Line Item Account No. Increase (Decrease) Description General Fund Property Tax Distribution 101-1000-311.00-00 (150,000) Estimated payments received by County reduced 5% General Fund No Low Property Tax Distribution 101-1000-311.05-00 (175,000) Estimated payments received by County reduced 5% General Fund Property Tax/Statutory Pass-thru 101-1000-311.10-00 215,289 Adjust to estimated receipts from RDA General Fund Sales Tax 101-1000-313.00-00 (595,815) Estimated payments reduced by 15% General Fund Sales Tax Reimbursement 101-1000-313.01-00 (504,185) Estimated payments reduced by 15% General Fund Document Transfer Tax 101-1000-315.00-00 (140,000) Estimated reduction to property transactions General Fund Transient Occupancy Tax 101-1000-317.00-00 (250,000) Estimated decline in TOT receipts. Hotel vacancies down by 6% General Fund Franchise Taxes 101-1000-318.02-00 (174,500) Decrease in waste collection fees due to commercial solid waste services General Fund Advertising Coop Revenue 101-1000-379-00-00 65,000 New Advertising program General Fund Motor Vehicle In lieu 101-1000-335.55-00 (352,439) To adjust to actual payment from the County of Riverside General Fund Allocated interest 101-1000-361.00-00 (200,000) Decrease in interest rates on investments from 1%to .5% General Fund Non -allocated interest 101-1000-362.00-00 4,000 Estimated Increase interest income from library operations advance General Fund Non -allocated interest 101-1000-362.00-00 4,250 Estimated Increase interest income from street facility advance General Fund Insurance Recoveries 101-1000-367.00-00 11,500 Estimated Increase based upon actual collections General Fund Transfer in 101-1000-391.00-00 600,000 Transfer from Park Equipment Fund to meet budget shortfall General Fund Transfer in 101-1000-391.00-00 600,000 Transfer from Equipment Replacement Fund to meet budget shortfall General Fund Miscellaneous Revenue 101-4000-341.30-00 11,000 Estimate based upon lease revenue from cell tower General Fund Animal license 101-5000-322.20-00 10,000 Estimated increase in licenses issued General Fund Building Permits 101-5000-322.01-00 75,000 Estimated increase in permits issued General Fund Plumbing Permits 101-5000-322.02-00 13,500 Estimated increase in permits issued General Fund Mechnical Permits 101-5000-322.03-00 10,200 Estimated increase in permits issued General Fund Electrical Permits 101-5000-322.04-00 9,300 Estimated increase in permits issued General Fund Garage Sales 101-5000-322.09-01 3,500 Estimated increase in permits issued General Fund Building & Safety - Plan Check 101-5000-342.82-00 60,000 Estimated increase in fees General Fund Misc fines 101-5000-351.09-00 100,000 Estimated increase in fees General Fund Fire Service Credit - Operations 101-5000-337.50-00 50,000 Revenues to offset increased Fire Station landscape costs General Fund Public Works - Plan Check 101-7000-344.61-00 (80,000) Estimated decrease in fees General Fund Public Works - Encroacment Permits 101-7000-322.60-00 (140,000) Estimated decrease in fees General Fund Public Works - Transportation Permit 101-7000-322.64-00 1,200 Estimated increase in permits General Fund CSA 152 101-7000-337.60-00 15,257 To adjust to actual collections Subtotal - General Fund (902,943)1 1,858,996 (2,761,939) D - D n � m w City of La Quinla Mid -Year Review Budget Worksheet Revenue Requests FY 09110 Fund Line Item Account No. Increase (Decrease) Description Gas Tax Allocated Interest income 201-0000-361.00-00 (3,900) Estimated Interest from investments higher based upon cash balances Gas Tax Proposition 42 Funding 201-0000-335.44-04 29,795 Estimate based upon League of California Cities estimate COPS Grant Allocated Interest income 212-0000-334.00-00 100 Estimated Interest from investments higher based upon cash balances JAG Grant Allocated Interest income 213-0000-334.00-00 50 Estimated Interest from investments higher based upon cash balances Indian Gaming Allocated Interest income 214-0000-361.00-00 (150) Estimated Interest from investments higher based upon cash balances AS 939 Allocated Interest income 221-0000-361.00-00 (9,000) Estimated Interest from investments higher based upon cash balances Quimby Allocated Interest income 220-0000-361.00-00 24,400 Estimated Interest from investments higher based upon cash balances Prop 1 B Allocated Interest income 222-0000-361.00-00 2,000 Estimated Interest from investments higher based upon cash balances Infrastructure Allocated Interest income 225-0000-361.00-00 1,600 Estimated Interest from investments higher based upon cash balances South Coast Air Quality Allocated Interest income 235-0000-361.00-00 (1,450) Estimated Interest from investments lower based upon cash balances Transportation DIF Developer Impact fees 250-0000-365.00-00 (266,600) Lower than anticipated Developer Impact Fees (DIF) collections - 60 homes Transportation DIF Allocated Interest income 250-0000-361.00-00 14,000 Estimated Interest from investments higher based upon cash balances Park DIF Developer Impact fees 251-0000-365,00-00 (57,980) Lower than anticipated Developer Impact Fees (DIF) collections - 60 homes Civic Center DIF - Developer Impact fees 252-0000-365.00-00 (80,700) Lower than anticipated Developer Impact Fees (DIF) collections - 60 homes Library DIF Developer Impact fees 253-0000-365.00-00 (23,100) Lower than anticipated Developer Impact Fees (DIF) collections - 60 homes Community Center DIF Developer Impact fees 254-0000-365.00-00 (4,860) Lower than anticipated Developer Impact Fees (DIF) collections - 60 homes Community Center DIF Allocated Interest income 254-0000-361.00-00 (6,700) Estimated Interest from investments lower based upon cash balances Street Facility DIF Developer Impact fees 255-0000-365.00-00 (10,680) Lower than anticipated Developer Impact Fees (DIF) collections - 60 homes Street Facility DIF Transfer in 255-0000-391.00-00 102,539 Adjusted to actual - transfer from Park DIF to fund Phase I Corporate Yard Street Facility DIF Allocated Interest income 255-0000-361.00-00 500 Estimated Interest from investments higher based upon cash balances Park Facility DIF Developer Impact fees 256-0000-365.00-00 (1,480) Lower than anticipated Developer Impact Fees (DIF) collections - 60 homes Park Facility DIF Allocated Interest income 256-0000-361.00-00 (840) Estimated Interest from investments lower based upon cash balances Fire Facility DIF Developer Impact fees 257-0000-365.00-00 (18,100) Lower than anticipated Developer Impact Fees (DIF) collections - 60 homes Capital Improvement Project Transfer in 401-0000-391.00-00 (175,000) Adjust General Fund contribution to estimated actual - Hwy 111 Phase III (1765) Capital Improvement Project Transfer in 401-0000-391.00-00 15,000 Adjust General Fund contribution to estimated - Coslco Reimbursement (1767) Capital Improvement Project Transfer in 401-0000-391.00-00 50,000 Adjust General Fund contribution to estimated actual - Embassy Suites (1770) Equipment Replacement Allocated Interest income 501-0000-361.00-00 (13,800) Interest from investments lower than budgeted Equipment Replacement Capital Contribution 501-0000-394.00-00 15,407 Adjust to actual collections Equipment Replacement Sale of Equipment 501-0000-392.60-00 1,535 Adjust to actual collections Equipment Replacement Insurance Recoveries 501-0000-395.20-00 795 Adjust to actual collections Information Technology Allocated Interest income 502-0000-361.00-00 (3,700) Interest from investments lower than budgeted Park Equipment Allocated Interest income 503-0000-361.00-00 (7,100) Interest from investments lower than budgeted SilverRock Reserve Allocated Interest income 602-0000-361.00-00 (1,400) Interest from investments lower than budgeted La Quinta Public Safety Officers Allocated Interest income 702-0000-361.00-00 (100) Interest from investments lower than budgeted Subtotal - Other Funds (428,919) 257,721 1 (686,640) Total - City Funds (1,331,862) 2,116,717 (3,448,579) O r- fV Lr1 Co of La Ouima Mid -Year Review Budget Worksheet- City Expenditures F)(M10 Setoff..1 -Existing Line hems Item Number Increase(Decrease) C Type, Dp- Acco IN Am t R hem 1 - Development services Palm Springs Desert Resort 101-10W413.33 04 100 WO Adjust budget for new BID program starting Jan 3010 Fund Balance 1 W 000 Fmendimre Unemaovmenl Insurance 1 101-1004-413.27-01 1 13700 More unemployment claims being paid than antidpaWd Rem 3 - Fin Expenditure Convert tort 101-51r ;1 1: .; Di 50 000 Revised dust estimate - offset by Fire Credtt Fund 50,000 Fund Balance Rem 4-Public Worbs Expenditum Salanes-Permanent Full Time 101-7002431.1-01 (55,027) Senior Engineer position salary savings Expenditure PIERS City Portion 101-7W24312D-01 (7,947) Senior Engineer position salary savings E,andlWre PER$ Employee Potion 101-7=431.20-02 (5,244) Senior Engineer position salary savings Expenditure PERS Survivor Benefit 101-700243120-03 (13) Senior Engineer position salary savings ExpendiWre Benefits 101-700243121-01 (7,512) Senior Engineer posdon salary savings Expenditure Medicare 101-7002431.25-01 (798) Senior Engineer position salary savings ExpendiWre Long Tend Disability 101-]002431.21-0] (480)Bantu Engineer position salary savings Expenditure Pavement Management Program A 101-7003431 34-04 (45),W0) Cost savings W meet budget shortfal Expenditure Sludy Seal A 101-7003-431.34-04 (4W.D00) Cost savings to meet budget chordal Expenditure service &Supplies 101-700643156-02 40,= Revere 3 intersemons: $1 1,000 Ave 50&PaM;818,00D Eisenhower& Fernando:$11000 Eisenhower & Ave 50 Expenditure Bond Deposll Research 101-7006431.56-02 10000 ReVofrt 45 signal pedestrian crossing heads Expenditure SenchmarkalS... y 101-7006431.%-02 15,000 PurUase new video detection system for Ave 52&Bermudas Expenditure Condition Writing Consultants 101-]006431.56-02 4p00 Construd4battery backup foundations Expenditure MaplPlan Check Services 101-7006431.56-02 25,000 Construct battery backup for 6 of the 24 inlermOsons still reading them Expenditure Machinery&Equipment 101-70 3171-Dl 5,000 Units are used to alert staff of any traffic signal malfundions 828 021 Funtl Balance Item 5-Reimburnments ExpendiWre Reimbursed ChargeslPersonnel 101-1W2-41191-11 (41,350) Higher reimbursement from RDA for housing activities Expentliture Reimbursed Charges/Personnel 101-1003413.91-11 (17,350) Higher mimbumement from RDA for housing activities ExpendiWre Reimbursed ChargeslPers.nnel 101-1004d1391-11 (17,350) Higher reimbursement from RDA for housing activities Expenditure Reimbursed OhamesuPersonnel 101-201-411.91-11 (14,150)Higher reimbursement from RDA for housing activities Expenditure Reimbursed ChargeslPersonnel 101-4W141591-11 (43,550)Higher reimbursement from RDA for housing activities E%pendNrre Reimbursed! Charges?ersonnel ID1-5D01424.91-11 (10,955) Higher reimbursement from RDA for housing activities Expenditure Reimbursed ChargeslP6rs.nnel VH-500242191-11 (11,330) Higher reimbursement from RDA for housing adivibes Expenditure Reimbursed Chargead'emonnel 101E 1-46391-11 (22,202) Higher reimbursement from RDA for housing activities Expentliture Reimbursed ChargeslPemonnel 101-7Wl-431.91-11 (10,900) Higher reimbursement from RDA for housing activ"s Expenditure Reimbursed Gen fund/Supplies 101-7004-43191-12 6,322 Adjust to actual 182 815 Fund Balance Item 6 - Transfers Expenditure ExpendiWra Expenditure Fund Balance Transfer Out Transfer Out Transfer Out 101-4W2-451 95-10 10140@45195-10 1014002451 95-10 15BW (175,000) W 000 To increase estimated rusts of Capital Improvement Pmledo-Costco To decrease estimated costs of Capital improvement Projects -Hwy ill To increase estimated costs of Capital Impmvement Prolecis-Embassy Suims 110,000 Subtotal - General Fund (940,53m) A) This account wig still have W)0 000 available after this decrease from pnor year carryover of funds D $ D n o = y `v m z rn City of"Quints Mid -Year Review Budget Worksheet - City Expendi nes FY 09110 Section 1- Existing une Dams Item Number Increase(Decrease) Position R uesti Clan . ITyps, I Description Account No, I Amount I Reason Dem 9-ParkEquipment Fund Ezpentlimre Transfer 00 WY0000.491.9510 6W., Transfer equity to General Fund Fund Balance BOO, WO Dam 1D-AS, 939 Expenditure AB 939 Recycling 221-011 139,5W Funding for recycling activities Fund Balance I 1 3950 Rem 11- Equipment Replacement Expend" Transfer Out 501-0000-4919510 6W OW Transfer equity to General Funtl Fund Balance 6 abo Item 12-Capital Projects, Expenditure Contingency 401-1765-551.80-01 D 15) Hwy 111 Phase 111 Expenditure Contribution 401-1]]0-551.80-04 11=W Embassy Suites- adjust to projected actual Expenditure 0manbubon 401-1767-551.8 N 150W Costce- adjust to projected actual 110,OW Fund Balance Rem 10-SilverRock Expentliture Contract ServiceslRental Payment 601-OOW<5133-82 (BO,WO)City purchased golf maintenane equipment Expenditure Contract ServiceslMaintenance W1-0000-451.33-]4 (25.W0) Reduction in labor and insurance costs Expenditure Contract Services/General B Admin W 1-0W 151 33-06 10,1i Reduction in labor and insurance costs 95 OW Fund Balance Dem 14-Library Expenditure Interest Advance 10241000-05183-50 4,OW Esbmated based on actual Fund Balance I I F 4.000 Dam tb- Street Facility DIF Expenditure Interest Advance 255-OM-451.83-50 4,250 Estimated Eased on actual Fund Balance 4250 Subtotal - Other Funds 1,238,957 Total lncieaselDearease in budget- Existing tine Items 9 29943t CITY OF LA QUINTA GENERAL FUND REVENUES DETAIL TAXES: Property Tax No Low Property Tax Distribution Statutory Tax Sales Tax Sales Tax Reimbursement Document Transfer Tax Transient Occupancy Tax Transient Occupancy Tax - Mitigation I Franchise Tax TOTAL TAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Mechanical Permits Electrical Permits Garage Sale Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: Sale of Maps & Publications Community Services Fees Finance Bldg & Safety Fees Community Development Fees Public Works Fees TOTALFEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Motor Vehicle Code Fines Parking Violations Misc. Fines Federal Gov: Grants County of Riverside Grant State of California Grant Fire Services Credit - Capital Fire Services Credit - Operations CVWD CSA152 Assessment TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue Coop Advertising AB939 Insurance Recoveries Assmnt Dist Surplus Other Mitigation Measures Litigation settlement N Cash Over/(Short) TOTAL MISCELLANEOUS TRANSFERIN 03 TOTAL GENERAL FUND 0710112009-1213112009 07101/2009-1213112009 MID -YEAR ADJUSTED REMAINING % BUDGET REQUESTS BUDGET RECEIVED BUDGET RECEIVED 2,993,000.00 (150,000.00) 2,843,000.00 790,020.67 2,052,979.33 27.790% 3,413,000.00 (175,000.00) 3,238,000.00 1,659,509.81 1,578,490.19 51.250% 215,289.00 215,289.00 0.00 215,289.00 0.000% 5,617,500.00 (595,815.00) 5,021,685.00 1,421,913.31 3,599,771.69 28.320% 1,872,500.00 (504,185.00) 1,368,315.00 462,452.40 905,862.60 33.800% 573,760.00 (140,000.00) 433,760.00 170,989.60 262,770A0 39.420% 4,128,000.00 (250,000.00) 3,878,000.00 979,133.38 2,898,866.62 25.250% 328,300.00 328,300.00 150.00 328,150.00 0.050% 1,584,500.00 (174 500.00) 1,410,000.00 329 130.19 1,080,869.811 23.340% 20,510,560.00 (1,774,211.00) 18,736,349.00 5,813,299.36 12,923,049.64 31.030% 288,800.00 288,800.00 153,156.30 135,643.70 53.030% 19,700.00 10,000.00 29,700.00 16,042.50 13,657.50 54,020% 101,500.00 75,000.00 176,500,00 111,081.74 65,418.26 62940% 18,100.00 13,500.00 31,600.00 13,538.25 18,061.75 42.840% 13,600.00 10,200.00 23,800.00 9,93&50 13,861.50 41.760% 12,400.00 9,300.00 21,700.00 14,065.07 7,634.93 64.820% 12,600.00 3,500.00 16,100.00 8,370.00 7,730.00 51.990% 45,300.00 45,300.00 28,593.03 16,706.97 63.120% 512,000.00 121,500.00 633,500.00 354,785.39 278,714,61 56.000% 3,700.00 3,700.00 2.373.95 1,326,05 64.160% 328,900.00 328,900.00 229,669.31 99,230.69 69,830% 550.00 550,00 405.00 145.00 73.640% 85,900.00 60,000.00 145,900,00 91,192.04 54,707.96 62.500% 50,000.00 50,000.00 28,572.50 21,42T50 57.150% 327,400.00 (218 800.00) 108 600.00 51 918.60 56 681.40 47.810 % 796,450.00 (158,800.00) 637,650,00 404,131.40 233,518.60 63.380% 3,931,500.00 (352,439.00) 3,579,061.00 29,292.37 3,549.768.63 0.820% 107,100.00 107,100,00 38,835.73 68,264.27 36.260% 48,500.00 48,500.00 28,204.67 20,295.33 58.150% 36,800.00 100,000.00 136,800,00 77,449.83 59,350.17 56.620% 202,098.00 202.098.00 5,291.00 196,807.00 2.620% 50,000.00 50,000,00 0.00 50,000.00 0.000% 38,282.00 38,282.00 20,581.42 17,700.58 53.760% 3,748,50&00 3,748,505.00 364,874.81 3,383,630,19 9.730% 5,068,200.00 50,000.00 5.118,200,00 1,153,183,86 3,965,016.14 22.530% 16,800.00 16,800.00 8,400.00 8,400.00 50.000% 238,500.00 15 257.00 253 757.00 253 757.26 (0.26) 100.000% 13,486,285.00 (187.182.00) 13,299,103.00 1,979,870.95 11,319,232,05 14.890% 3,816,133.00 (191,750.00) 3,624,383.00 1,531,725,01 2,092,657.99 42.260% 11,000.00 11,000.00 22,000.00 15,689.99 6,310.01 71.320% 0.00 65,000.00 65,000.00 0.00 65,000,00 0.000% 94,900.00 94,900.00 27,467.72 67,432.28 28.940% 0.00 11,500.00 11,500,00 11,482.14 17.86 99.840% 0.00 0.00 0.00 0.00 o.000% 0.00 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.00 0.000% 50,00 50.00 0.88 49.12 1.760% 105,950.00 87,500.00 193,450.00 54,640.73 138,809.27 28.250% 40954500 1200000.00 1609,545.00 148,996.74 1,460,548.26 9.260% 39636923,00 (90294300) 38,733,980.00 10,287449.58 28,446,530.42 26.560% CITY OF LA OUINTA 07/0112009-1213112009 GENERAL FUND EXPENDITURE SUMMARY MID -YEAR ADJUSTED 12/31/09 REMAINING BY DEPARTMENT BUDGET REQUESTS BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE GENERAL GOVERNMENT: LEGISLATIVE 1,031,015.00 1,031,015.00 415.814.65 0.00 615.200.35 40.33% CITY MANAGER'S OFFICE 542,643.00 542.643.00 260,883.63 0,00 281.759.37 48,08% DEVELOPMENT SERVICES 1,930,737.00 100.000.00 2,030,737.00 1,100,040,04 0.00 929,896.96 57.02% MANAGEMENT SERVICES 1,729,900.00 30,300.00 1,760,200.00 976,310.20 090 783,889.80 56.44% TOTAL GENERAL GOVERNMENT CITY CLERK 706,637,00 706,637.00 347,189.36 0.00 359.447.64 49.13% TOTAL CITY CLERK 49.13 COMMUNITY SERVICES PARKS & RECREATION ADMINISTRATION 1,440,141.00 1,440,141.00 856.761.75 0,00 583,379.25 59.49% SENIOR CENTER 419,799.00 419,799.00 192,026,18 0.00 227,772.82 45,74% PARKS & RECREATION PROGRAMS 210,498.00 210,498.00 104,888.17 1.433.69 104.176.14 49.83% LIBRARY 1,432,934.00 1,432.934,00 225,676.70 5.848.81 1,201408,49 15.75% MUSEUM 296,863.00 296.863,00 51,945.82 0.00 244.917.18 17.50% PARK MAINTENANCE 1.031,084,00 1,031,084.00 435,614.58 0,00 595,469A2 42.25% TOTAL COMMUNITY SERVICES 4. 2.50 2,957,123.30 FINANCE: FISCAL SERVICES 1,098,857.00 1,098,857.00 581,343,77 0.00 517,513.23 52,90% CENTRAL SERVICES 326,79600 326,796.00 170,012,58 0.00 156,783.42 52,02% TOTAL FINANCE 1,4 1,425,653.00 751,356.3 o BUILDING & SAFETY: BUILDING&SAFETY -ADMIN 392,295.00 392.295.00 212,342.21 0.00 179,952.79 54A3% BUILDING 958,508.00 958,50&00 492,775A7 0,00 465,732.53 51 41 % CODE COMPLIANCE 1,054,785.00 1,054,785.00 549,458.13 0.00 505,326.87 52.09% ANIMAL CONTROL 401,854.00 401,854.00 196,688.84 0.00 205,165.16 48.95% FIRE 4,957,940.00 50,000.00 5,007,940.00 1.176.116.51 0.00 3,831,823.49 23.72% EMERGENCY SERVICES 168,225.00 168,225.00 103.143.13 0,00 65.081.87 61.31% CIVIC CENTER BUILDING -OPERATIONS 1,180,206.00 1,180,206.00 781,998.93 0.00 398,207,07 66.26% TOTAL BUILDING & SAFETY 9.113.813.00 9,163,813.00 ,512, 3.22 0.00 POLICE: POLICE SERVICES 12,588,245.00 12,588,245.00 3,991,136.95 0.00 8,597,108.05 31.71% TOTAL PUBLIC SAFETY 3.991.136.95 97.108. 1. 1 0 COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 1.581,432,00 1,581,432,00 409,019.16 0.00 1,172,412.84 25.86% CURRENTPLANNING 848,416.00 848,416.00 383,44095 2,167,07 462,807.98 45.19% TOTAL COMMUNITY DEVELOPMENT 4 . .1 1,635,220.82 32.61 0 PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 748,471,00 748,471.00 305.253.30 21446.67 421,771,03 40.78% DEVELOPMENT & TRAFFIC 1,100,759.00 (77,021.00) 1,023,738,00 524,661.27 0.00 499.076.73 47,66 % MAINT/OPERATIONS- STREETS 4,309,287.00 (850,000.00) 3,459,287.00 1,847,350.97 0.00 1.611.936,03 42.07% MAINT/OPERATIONS-LTG/LANDSCAPING 1,814,142,00 1,814,142.00 656,968.35 0.00 1.157,173,65 36.21% CONSTRUCTION MANAGEMENT 1,395,550.00 99.000.00 1.494,550,00 704,IN 03 15,822.15 774,531,82 5046% TOTAL PUBLIC WORKS9,368.209.00(828.021.00)8.540.188.00 - TRANSFERS OUT GENERAL FUND REIMBURSEMENTS N NET GENERAL FUND EXPENDITURES l.� 5,040,083.00 (110,000.00) 4,930,083.00 718.644.41 0.00 4,211,438.59 14.26% (6800497,00) (182815.00) (6983312.00) (2397857,42) 0.00 (4585.454,58) 35.26% 43,937,605.00 (940,53&00) 42,997,069.00 16,374,644.62 46.718,39 26,575,705.99 37.27% CITY OF LA OUINTA ALL OTHER FUNDS REVENUE DETAIL LIBRARY: County of Riverside Contributions Interest TOTAL LIBRARY GAS TAX REVENUE: Section 2105 Seot.w 2106 Section 2107 Section 2107.5 Traffic Congestion Relief Interest TOTAL GAS TAX FEDERAL ASSISTANCE REVENUE: CDBG Grant Federal Stimulus Interest TOTAL FEDERAL ASSISTANCE JAG GRANT Grant Revenue Interest TOTAL JAG GRANT SLESF(COPS) REVENUE: SLESF(Cops) Funding Interest TOTAL SLESF (COPS) INDIAN GAMING Grant revenue Interest TOTAL INDIAN GAMING 07/01/2009 - IV3112009 07/0112009-12/31/2009 MID -YEAR ADJUSTED REMAINING % BUDGET REQUESTS BUDGET RECEIVED BUDGET RECEIVED 2,549,700.00 2.549.700,00 0 DO 2,549,700.DO 0.000% 0.00 0DO 0DO 0,00 0,000% 2800.DO 2,800.00 0,00 2,800 DO 0000% 2,552500.00 0.DO 2,552,500.00 0.00 2.552,500.00 0000% 201,600,00 201,600.00 103,120.66 98,479.34 51.150% 123,600.DO 123,600.00 63.017.63 60,582.37 50.990% 271,600.00 271,600.00 139,824,12 131.775,80 51.480% 0.00 0 DO 0.00 0.00 0.000 % 357,000.00 29,79500 386,795 DO 0.00 386.79500 0000% 5400.00 (3900.00) 1500.00 427,95 1,07205 28.530% 959,200.00 25.895.00 985,095,00 306,390.36 578,704.64 31.100% 350,05500 350,055.00 0.00 350,055.00 0000% 0,00 DOD 0.00 000 0000% 0,00 DOD 0.00 000 0000% 350.055 DO 0.00 350.055.00 0.00 350.055 DO 0.000% 86,303.00 86,303 DO 32,307.20 53,995.80 37,430% 0 00 50.00 50 00 12.72 37,28 25 440% 86,30300 50.00 86,353.00 32,319.92 5`1OM 08 3T430% 100,00000 100,000,00 0,00 100,000.00 0.000% 0.00 100.00 loom 45.84 64.16 45.840% 100,000,00 100.00 100,100.00 45.84 100,054.16 0050% 120,000.00 120,00000 86,700.58 33,299.42 72,250% 300.00 (150.00) 15000 59.34 90,66 39.560% 120,300.DO (150.00) 120,150.00 86,75992 33,390.08 72.210% LIGHTING & LANDSCAPING REVENUE: Assessment 947,800.00 947,800.00 60,640.56 887.159.4l 6.400% Developer 0.00 0.DO 0DO 0.00 0.000% Interest 0.DO 0.DO 0DO 0,00 0.000% TOTAL LIGHTING& LANDSCAPING 947,800.00 000 947,800.GO 60,640.56 887,159.44 6400% RCTC RCTC Funding 1,970,763.DO 1.970.763,00 1, 327.798.02 642,964.98 67,370% Transferor 0,00 0,00 0,00 0.00 0.000% TOTAL RCTC DEVELOPMENT AGREEMENT FUND Mitigation Measures 0DO 0,00 0.00 0.00 0,000% Interest 0DO 0.00 0.00 Ow O.000% Transfer in 0DO 0.00 0.00 0.DO 0.000% TOTAL DEV AGREEMENT 0.00 000 0DO 0DO D.DO OODO% CRIME VIOLENT TASK FORCE Member Contributions - Carryover 000 0.00 0.00 0,00 0000% Grant revenue-JAIB 0DO 0.00 0.00 0.DO 0.000% CLET Line 0DO 0,00 0.00 0.00 0.000% Asset Forfeiture -State Adjudicated 0.00 O DO O DO 0.DO 0.000% Interest 0.00 0DO 0DO 0.00 0,000% J TOTAL CRIME VIOLENT TASK FOR( 000 0.DO 0.00 0.DO 000 0000% AS 939 REVENUE: AB 939 Fees 0.00 0.00 0.00 0,00 0.000% Interest 1400000 (9000.00) 5000 On 2]7012 2,22111 55400% TOTAL AS 939 14,000� (9 fAOlA) 5; WO( 0 2,770T'222S�553D0'b- ____ 07/01/2009-12/31I2009 07/01IM09-12131/2009 CITY OF LA QUINTA MID -YEAR ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET REQUESTS BUDGET RECEIVED BUDGET RECEIVED QUIMBY REVENUE: 0 W Quimby Fees 0.00 000 0W O.W 0000% Donations 000 OW 0,00 0.00 0000% Interest i56W.W 244W.W 40,00000 20,324.76 19675.24 W.810% TOTAL QUIMBY INFRASTRUCTURE REVENUE: Utility refund 13.00 0,00 0,00 0.00 0.000% Interest 100.00 1,600,00 1,703 W 788.12 911.88 46.360% Transfer in 0,00 0.00 0.00 0.00 0,000% TOTAL INFRASTRUCTURE 100.00 1,600.00 170000 788.12 911.88 46.360% PROPOSITION 1 B - SB1266 Prop 16 Grant 606,885,00 61M,885.00 0,00 606,885,00 0000% Interest 000 2WO1 2,000,00 1,170.03 829.97 58500% TOTAL PROPOSITION 1 B SOUTH COAST AIR QUALITY REVENUE: S.C. A.O. Contribution 48,W0.W 48.900.00 14,062.91 3483709 28J60% MSRC Funding 48,0 ,W 48.000.00 16,137,46 31,86254 33620% Street Svaeping Grant 0.00 000 0,00 0.00 0OW% Interest 280000 (1450.W) 1350.W 603.82 746.18 44.730% TOTAL SCAO 99,700.00 (1,450.00) 98,250.00 30,80,119 67,445.81 31.350% CMAQASTEA State Grants 177,000.00 177,000,00 0.00 177,OWW 0(=% Interest 0.00 0,00 0,00 0W 0000% Transfer in 0.00 0.00 000 0 W 0.000% TOTAL TRANSPORTATION 177,000.00 000 1-77,WO.W a00 177,000.00 0000% TRANSPORTATION Developerfees 382,4W.00 (26QWO.W) 115,800,00 65,010,64 50,789.W 56.140% Interest 6,000.00 14,000.00 20,000.W 10,079.57 9,92043 504W% Transfer in 0,00 0W 0.00 0.W 0,000% TOTAL TRANSPORTATION W8,40O03 (252,603.W) 135,800.00 75,090,21 60,70979 55.290% PARKS & RECREATION Developerfees 111,500.00 (57,980.00) 53,520.00 28,54500 24975.W 53.340% Interest 000 OW OW 000 0.000% Transfer in 000 C W O W 0.00 0.000% TOTAL PARKS S RECREATION 111500.W (571980.00) 53,520.00 28,545.00 24,97500 53.340% CIVIC CENTER Developer fees 140,400.00 (80,700 W) 59,700.W 31,903.31 27,796,69 53.440% Interest 0,00 om 0 W 0,00 0000% Transferin O.W OW OW 000 OOW% TOTAL CIVIC CENTER 140,4W.00 (80,700.W) 59, 700.W 31,W3.31 27,796.69 53440% LIBRARY DEVELOPMENT Developer fees 44,400W (23,1W.W) 21.30000 11.361.00 9939W Sit30% Interest 0.00 0,00 0,00 000 0003% Trensferm 0W 000 OW 000 00W% TOTAL LIBRARY DEVELOPMENT 444W.00 (23,100.00) 21,3W.W 11,361.W 9,939W 53.340% COMMUNITY CENTER Developerfees 9,300W (4,86000) 4,440.00 2,368.00 2,072W 53330% Interest 11700W (6700 W) 5000.00 2259.13 2740,87 45.180% TOTAL COMMUNITY CENTER 21,000.W (11,560.W) 9,"000 4627.13 4,812.87 49,020% a""A BUDGET OT/01/2009-1213112009 CITY OF LA QUINTA MID -YEAR ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL 0.00 REQUESTS BUDGET RECEIVED BUDGET RECEIVED STREET FACILITY Developer fees 14,70000 (10,680.00) 4,020.00 2,288.92 1,73108 56.940% Interest 0.00 500.00 500.00 47721 22,79 95.440% Transfer In 0.00 102.539.00 10253900 102539,29 (0.29) 10D.000% TOTAL STREET FACILITY 14700.00 92,359,00 107,059.DO 105,305,42 1753.58 98.360% PARK FACILITY Developer fees 2.800.00 (1,480.00) 1.320. DO 704.00 616.00 53.330% Interest 1,000,00 (840.00) 16000 158.66 134 99160% TOTAL PARK FACILITY 3,800.00 (2.320.00) 1,48000 862.66 617.34 58.290% FIRE PROTECTION FACILITY Developer fees 26,50000 (18,100.00) 8,40000 4,515.64 3,88,13W 53760% Interest aw 000 0.00 0.00 0.000% TOTAL FIRE PROTECTION FACILITT 26,500.00 (18,10000) 8,40000 4,515.64 3884.36 53760% ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places 33,525.00 33,52500 10,591.94 22,933,06 31,590% Arts in Public Places Credits Applied 0.00 0.00 0.00 0,00 0,000% Insurance Recoveries 000 0,00 0.00 0,00 0.000% Donations 0.00 0.00 0.00 0,00 0,000% Interest 3,800.00 3,800.00 1,772.26 2,02774 46.640% TOTAL ARTS IN PUBLIC PLACES 37,325.00 0.00 37,325.00 12,364.20 24,960.80 33.130% INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 0.00 0.00 000 0.00 al0 % Transfer In 0.00 0.00 0.00 0.00 0000% TOTAL INTEREST ALLOCATION 0.00 0.00 0.00 0.00 000 0,000% CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL CAPITAL IMPROVEMENT FUND: CVAG CV ID County of Riverside Surface Transportation Funding City of Indio DSUSD IID RCTC Vista Dunes Housing LLP SB821-Bicycle Path Grant State of California APP Contribution Developer Agreement Funding Litigation Settlements Transfers in From Other Funds TOTAL GIP REVENUE 07MI12009 - IV3112M 0710112009-1213112009 MID -YEAR ADJUSTED REMAINING % BUDGET REQUESTS BUDGET RECEIVED BUDGET RECEIVED 1,945,323.00 1,945,323.00 35,779,23 1,909,543,77 1.840% 50,851,00 50,851.00 0.00 WS51.00 0.000% 0.00 0.W 000 0.00 0000% 9,623,273.00 9.523.273.00 O W 9,523,273.00 DOW% 0.00 0 W 0.00 0.133 0.000% 0. W 0.00 0.00 0.00 0 000% 0.00 0,00 000 0.00 0000% 0.00 0,00 DW 000 0.000% 0,00 O.W 0.00 O.W 0.000% 87,300,00 87,300W 0.00 87,3W.W 0.000% 0,00 0 W O.W O.W 0,000% 0.00 0 W 0.00 0.00 0,000% 490,108,00 490, 108.W 2.053.24 488,054.76 0.420% 0.00 0.00 0,00 0.00 0.000% 84954,018,00 (110000 W) 8484401800 2197742.19 8264627581 2.590% 97050873.00 (110000.00) 96940873W 2,235,574.65 94, 705,298.34 4.850% EQUIPMENT REPLACEMENT FUND: Equipment Charges 0.00 0,00 000 0.00 0.000% Capital Contribution O.W 15,4 7 W 15,407.00 15.40 71 0.29 100.WO% Sale of Fixed Asset 0,00 1,535 W 1,535,00 1 535,00 0.00 100.000% Insurance Recoveries 0,00 795.W 795.00 79472 0,28 99,960% Interest 23,800.00 (13,800.00) t0,W0.00 4,948.16 5,05184 49480% Transfers In 000 0.00 0,00 0.00 0000% TOTAL EQUIPMENT REPLACEMENT 23800,W 393700 27,737.00 22684.59 5,05241 81.780% INFORMATION TECHNOLOGY FUND: Chargesforservices 331044.00 33114 00 331, 4 00 0.00 100,000% Capital Contribution 000 0.00 0.00 0.00 0000% Sale of Fixed Asset 0.00 0.00 000 000 O.WO% Interest 9,7W.W (3,700.00) 6,000.00 2,90548 3,094.52 48.420% Transfers In O.W OW 0.00 O.W O.OW% TOTAL INFORMATION TECHNOLOG 340744.00 (3700.00) 337,044.00 333,94948 3,(t94.52 99 WO% PARK EQUIPMENT S FACILITY Charges for services 0.00 0.00 0.00 OU0 0.000% Interest 13.6 W (7,100.00) 6,500.00 3,214.18 3,285.82 49450% Capital Contnbuvons 0.00 0.00 0W 0.00 0OW% TOTAL PARK EQUIPMENT B FAC 136W.00 17,1W 00) 6,500.00 3,214.18 3,285. B2 49.450% SILVERROCK GOLF Green fees Rangefees Resident Card Bob Hope Chrysler Classic Merchandise Food & Beverage Allocated Interest Income Transfers In TOTAL SILVERROCK GOLF SILVERROCK GOLF RESERVE Interest Transfers In TOTAL SILVERROCK GOLF LO PUBLIC SAFETY OFFICER FUND Transfer In ^i Interest TOTAL LO PUBLIC SAFETY CA> 2,980,503.00 2,980,503 W 943,714.88 2,036,788.12 31.660% 109.296,00 109, 2%W 26,873.00 82,42300 24.590% 15,000,00 15,0W.00 15,61501 (61501) 1NA00% 0,00 OW O.W 0.00 O.OW% 325,550.00 325,550,00 90,921.11 234,628,89 27.9W% 0.00 0.00 OW 000 a % 0.00 000 0.W 0.00 0000% OW 000 0W 0,00 OOW% 3430349.00 0.W 3430349.W 1077,124.00 2,353,22500 31AW% 2,400.00 If 4W.W) 1000.W 462.54 537.46 46.250% 6830700 68WT00 0.00 68307.W 0,000% 70707.W (1400 WI 69307,00 462.54 68,844,46 0.670% 2,000.00 2,OW 00 2,00).00 O.W 1W.0W% LA QUINTA FINANCING AUTHORITY 07/01/2009-12/31I2009 07/0112009-12I31/2009 REVENUE DETAIL MID -YEAR ADJUSTED REMAINING % BUDGET REQUESTS BUDGET RECEIVED BUDGET RECEIVED DEBT SERVICE REVENUE: Contractual Services Fees 15,000.00 15,000.00 5.32678 9,673.22 35.510% Non Allocated Interest 0.00 0,00 0.00 0 00 0.000% Rental Income 675,280.00 675,280.00 543,190.00 132,090.00 80.440% Transfer In 5,913,331.00 5 913 331.00 3 808.365 63 210u 965.37 64.400% TOTAL DEBT SERVICE 6,603,611.00 0.00 6,603,611.00 4,356,882.41 2,246,728.59 65.980% CAPITAL IMPROVEMENT REVENUE: Peo[ed Cash Allocaletl Interest 0,00 0.00 00w 0.00 0.000% Non Allocated [Merest 0.00 0,00 0.00 0 w 0.000% TOTAL CIP REVENUE 0.00 0.00 a w 0,00 0.00 0. % TOTAL FINANCING AUTHORITY 6,603,611.00 0.00 6,603611.00 4,356,882.41 2,246,728. 59 65.980% CITY OF LA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY LIBRARY FUND INTEREST ADVANCE CAPITAL PURCHASES REIMBURSE GENERAL FUND TRANSFER OUT GAS TAX CONTRACT SERVICES REIMBURSE GENERAL FUND TRANSFER OUT FEDERAL ASSISTANCE FUND TRANSFER OUT JAG GRANT TRANSFER OUT SLESF(COPS) TRANSFER OUT INDIAN GAMING FUND TRANSFER OUT LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND TRANSFER OUT RCTC TRANSFER OUT DEVELOPMENT AGREEMENT FUND CONSTRUCTION REIMBURSE GENERAL FUND TRANSFER OUT CRIME VIOLENT TASK FORCE OPERATING EXPENSES TRANSFER OUT AS 939 OPERATING EXPENSES REIMBURSE GENERAL FUND TRANSFER OUT QUIMBY FUND: FEASIBILITY STUDY REIMBURSE DEVELOPER FEES TRANSFER OUT INFRASTRUCTURE FUND CONSTRUCTION REIMBURSE GENERAL FUND TRANSFER OUT N CT) TOTAL LIBRARY TOTAL GAS TAX FUND MID -YEAR ADJUSTED 12/31/09 REMAINING BUDGET REQUESTS BUDGET EXPENDITURES ENCUMBERED BUDGET 0.00 4,000.00 4,000.00 1,912.33 0.00 2,087.67 0.00 0.00 0.00 0.00 0,00 1,720,350.00 1,720,350,00 277,622.46 0.00 1,442,727.54 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,131,35000 1,131,354.00 565,676.94 �... n� 0.00 nnn 565,677.06 cm%iR n5 334,230.00 334,23&01 0.00 334,230.00 TOTAL FEDERAL ASSISTANCE FUND - 332 TOTAL JAG GRANT 86,303.00 86,303.00 32,307.20 0.00 53,995.80 TOTAL SLESF (COPS) FUND 129,544.00 129,544.00 29,543.32 0.00 100,000,68 120,300.00 120,300.00 71:00817' 0.00 49,291.24 TOTAL INDIAN GAMING FUND76 979.504.00 (6,322.00) 973,182.00 489,751.96 TOTAL LTGILANDSCAPING 7,970,763.00 1,970,763.00 1327 181�Z132 0.00 12,964.98 TOTALRCTC:7.63 0.00 0.00 0,00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 TOTAL DEV AGREEMENT FUND 205,000.00 - 205,000.00 195,183A9 0.00 9,816.01 _.._ nnn nnn TOTAL CRIME VIOLENT TASK FORCE TOTAL 139,500.00 208,500.00 1,837.67 2,000.00 68.462.00 34,240.96 0.00 TOTAL AB 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 9,617,963.00 9,617,963.00 36,742.97 0.00 9,581,220.03 TOTAL QUIMBY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 �07 c7 n 4 5n2 50 0.00 393,073 CITY OF LA OUINTA MID -YEAR ADJUSTED /09 REMAINING OTHER CITY FUNDS BUDGET REQUESTS BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDITURE SUMMARY PROPOSITION 1 B - SB 1266 TRANSFER OUT TOTAL PROPOSITION 1 B FUND 606,885.00 606.885.00 11,012.50 0.00 595,872.50 SOUTH COAST AIR QUALITY FUND 26,600.00 26,600.00 6,043.41 0.00 20,556.59 PROJECT EXPENDITURES 345,982.00 345,982.00 16,137.46 0.00 329, 844.54 TRANSFER OUT TOTAL SOUTH COAST AIR QUALITY CMAQ 0.00 0.00 0.00 0.00 PROJECT EXPENDITURES 177,000.00 177,000.00 0.00 0.00 177,000.00 TRANSFER OUT TOTAL CMAQ ou TRANSPORTATION 0.00 0.00 0.00 0.00 0.00 PROGRAM COSTS 0.00 0.00 0.00 0.00 0.00 CONTRIBUTION 9,192.0 5,690 699192 5,,.00 1,213,664.84 0.00 4485,52716 TRANSFER OUT TOTAL TRANSPORTATION jr PARKS & RECREATION 15,000.00 15,000,00 4,628.15 0.00 10,0.00 INTEREST ON ADVANCE 0. 00 0.00 0.00 TRANSFER OUT , TOTAL PARKS &RECREATION , CIVIC CENTER 0,00 0.00 1,598.03 0.00 (1,598.03) SERVICES 92,500.00 92,500.00 27.593.16 0.00 64,906.84 INTEREST ON ADVANCE 202,764,00 202,764.00 101,382.00 0.00 101382.00 REIMBURSE GENERAL FUND 0.00 0,00 0.00 0.00 0,00 TRANSFER OUT TOTAL CIVIC CENTER LIBRARY DEVELOPMENT 0.00 0.00 0.00 0.00 0.00 PROGRAM COSTS 19.500.00 19,500.00 5,690.29 0.00 13,809.71 INTEREST ON ADVANCE 0.00 0,00 0.00 0.00 0,00 TRANSFER OUT TOTAL LIBRARY DEVELOPMENT 1951)0 N CITY OF LA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY COMMUNITY CENTER PROGRAM COSTS TRANSFER OUT STREET FACILITY PROGRAM COSTS INTEREST ON ADVANCE TRANSFER OUT PARK FACILITY PROGRAM COSTS TRANSFER OUT FIRE PROTECTION INTEREST ON ADVANCE TRANSFER OUT ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP OPERATING EXPENSES-APP ARTPURCHASES TRANSFER OUT CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES PROJECT REIMBURSEMENTS TO GEN FUND TRANSFER OUT EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES CAPITAL PURCHASES TRANSFER OUT INFORMATION TECHNOLOGY FUND OPERATING EXPENSES CAPITAL PURCHASES PARK MAINTENANCE FACILITY OPERATING EXPENSES CAPITAL PURCHASES TRANSFER OUT SILVERROCK GOLF OPERATING EXPENSES TRANSFER OUT SILVERROCK GOLF RESERVE TRANSFER OUT LA QUINTA PUBLIC SAFETY {V CONTRIBUTIONS BUDGET 0.00 0.00 MID -YEAR REQUESTS ADJUSTED BUDGET 0.00 0.00 12/31/09 EXPENDITURES 0.00 0.00 ENCUMBERED 0.00 0.00 REMAINING BUDGET 0.00 0.00 TOTAL COMMUNITY CENTER 0.00 0.00 0.00 0,00 0.00 0.00 4,250.00 4,250,00 0.00 0.00 4,250.00 2,476,398.00 2,476,398.00 506,304.17 0.00 1,970,0413.83 TOTAL STREET FACILITY 0.00 0.00 0.00 0.00 0.00 0.00 102 539 00 102 539 00 102 539.29 0.00 -00U (0.29) TOTAL PARK FACILITY---0.00 IiP£SS37RF-�PL539�-�2339Z9- {02� 9,250,00 9,250.00 2,745.12 0.00 6,504.88 0.00 0,00 0.00 0.00 0.00 TOTAL FIRE PROTECTION DIF 30,000.00 30,000.00 9,336.25 0.00 20,663,75 6,200,00 6,200.00 559,56 0.00 5,640.44 260,000.00 260,000.00 19,250,00 0,00 240,750.00 200,000.00 200,000.00 0.00 0.00 200,000.00 TOTAL ART IN PUBLIC PLACES 95,947,47000 (110,000.00) 95,837,470,00 2.157,379.56 46.208.08 93,633,882.3E 1,103,403.00 1,103,403,00 78.195,10 0.00 1,025.207.90 0.00 0.00 0,00 0.00 TOTAL CAPITAL IMPROVEMENT 97.050,8 23 6.2 . .2 707,185.00 707,185.00 88,616.64 27,479.86 591,088.50 47,422.00 47,42200 1,975.00 0,00 45,447.00 0,00 600,000.00 600,000.00 0,00 0.00 600,000.00 TOTAL EQUIPMENT REPLACEMENT FUND - 505,772.00 505.772.00 160,995.11 0.00 344,776.89 17,150.00 17,150.00 16,67245 0.00 477.55 TOTAL INFORMATION TECHNOLOGY 345,254.44 25.500.00 25,500,00 0.00 0.00 25,500.00 0,00 0.00 0.00 0,00 0,00 353,431.00 601,000.00 953,431.00 6,989.58 0.00 146,441.42 TOTAL PARK MAINTENANCE FAC 37B 4,120,464,00 (95,000.00) 4,025,464.00 1.848,487.85 689,846.95 1,487,129.20 68,307.00 68,307.00 0.00 0.00 68 307.00 TOTAL SILVERROCK GOLF 4,158 0.00 0.00 0,00 0.00 0.00 TOTAL SILVERROCK GOLF RESERVE TOTAL LA QUINTA PUBLIC SAFETY 2,000.00 2,000.00 0.00 0.00 2,000.00 MID -YEAR ADJUSTED 12/31/09 REMAINING LA OUINTA FINANCING AUTHORITY BUDGET REQUESTS BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDITURE SUMMARY DEBT SERVICE EXPENDITURES 0.00 7.193.22 SERVICES 00.000.00 400,000.00 00,000.00 400,000.00 0,000.00 400,000.00 0.00 0.00 0.00 BOND PRINCIPAL - 1998 1,670,000.00 1,670,000.00 1,670,000.00 0.00 0.00 BOND PRINCIPAL - 2004 275,280.00 275,260.00 143,190.00 0.00 132,090.00 BOND INTEREST - 1996 4,243,331.00 4,243,331.00 2,138,365.63 0.00 2,104,965.37 BOND INTEREST - 2004 0.00 0.00 0.00 0.00 0.00 TRANSFER OUT TOTAL DEBT SERVICE CAPITAL IMPROVEMENT EXPENDITURES BOND ISSUANCE COSTS 0.00 0.00 0.00 0.00 0.00 TRANSFER OUT 0.00 0.00 0.00 0.00 0.00 TOTAL CAPITAL IMPROVEMENT 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL FINANCING AUTHORITY bs co ATTACHMENT 6 THE CITY OF LA Q UINTA MANAGEMENT ASSISTANT GENERAL STATEMENT OF JOB Under direction, performs a variety of administrative functions, assisting management with project specific duties as assigned; may work closely with outside agencies and/or groups. REPORTS TO: Assistant City Manager. ESSENTIAL FUNCTIONS The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. • Assists in the development of short and long range plans; gathers, interprets and prepares data for studies, reports and recommendations; coordinates activities with other departments and outside agencies as needed; May investigate and follow-up on citizen requests for service, complaints and requests for information; Prepares special studies, reports and correspondence; • Performs complex general administrative duties such as special projects, financial analysis, surveys, and data collection/compilation using spreadsheets and database software, etc.; • Assists management with preparation and review of budget -related documents; May meet with community businesses and leaders and other outside agencies and groups on behalf of management; May review Council staff reports and presentations to ensure compliance with procedure, process and format; May create, edit, or review City website pages to ensure consistency and adherence to posting policies and preferred format; May assist in grant preparation, including investigation of grant sources, and monitoring of expenditures for the purpose of using the funds in programs consistent with City policies; • May monitor select departmental expenditures and process invoices for same ensuring appropriate record -keeping and reporting tasks are maintained; May assist with various Redevelopment Agency and Housing Authority projects as assigned; Performs various related essential duties as required. 279 MINIMUM TRAINING AND EXPERIENCE A Bachelors degree with major course work in public administration, business administration or a closely related field; one year experience in a general administrative position; municipal experience required; or any equivalent combination of training and experience which provides the required skills, knowledge and abilities. KNOWLEDGE AND ABILITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS Knowledge of.• • basic methods of financial and statistical record -keeping; • basic administrative principles; • methods of research, program analysis, and report preparation; modern office procedures, methods and computer equipment; pertinent Federal, State and local laws, codes and regulations. Physical Requirements: Ability to operate a variety of automated office machines including an adding machine, copier, personal computer, typewriter and fax machine; • Ability to coordinate eyes, hands and fingers in performing semi -skilled tasks including word processing; • Ability to exert negligible physical effort in sedentary to light work involving sitting most of the time, but may involve walking or moving from one area of the office to another, and standing for brief periods of time; • Ability to exert a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Mathematical Ability: Ability to add, subtract, multiply and divide; Ability to compute and use fractions and decimals. Judgment and Situational Reasoning Ability: Ability to apply common sense understanding to perform semi - repetitive tasks such as word processing; • Ability to apply principles of synthesis functions in assisting in the development of long and short range plans; • Ability to use independent judgment in fairly routine situations. ».: 280 Language Ability and Interpersonal Communication: • Ability to comprehend and correctly use a variety of informational documents including City and department rules, laws and policies, messages, reports, and meeting minutes; • Ability to prepare letters of correspondence, memos, transmittals, forms, and reports using prescribed format and conforming to all rules of punctuation, grammar, diction and style; • Ability to comprehend a variety of reference books and manuals including dictionary, computer software manuals and phone directory; • Ability to communicate and maintain effective working relationships with officials, coworkers, supervisor, members of the public, and other City personnel verbally and in writing. Environmental Adaptability: • Ability to work in an office environment. The City of La Quinta is an Equal Opportunity Employer. In compliance with the Americans With Disabilities Act, La Quinta will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. February 2010 281 V S OF COUNCIL/RDA MEETING DATE: February 16, 2010 ITEM TITLE: Consideration of Initiation of Zoning Code Amendment of La Quinta Municipal Code Section 9.160.060 — Permitted Temporary Signs RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: ki IUl QW1 &*1 Cole PUBLIC HEARING: Initiate the process to amend La Quinta Municipal Code Section 9.160.060 — Permitted Temporary Signs pursuant to Code Section 9.220.010.C.2. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: ►=6 BACKGROUND AND OVERVIEW: This item is being brought forth as requested by the City Council during the January 19, 2010 City Council meeting (Attachment 1). During multiple meetings in 2008 and the first half of 2009 (Attachment 2), City Council reviewed and, by a 3-2 vote, ultimately amended the Municipal Code provisions relevant to temporary signs (LQMC 9.160.060) [Attachment 31. The amendment primarily focused upon the City's temporary sign standards by reducing the maximum time period for sign posting from 60 to 45 days and prohibiting postings within the public right-of-way. ANALYSIS: Concern has been raised regarding the most recent amendment and that the prohibition of sign postings within the public right-of-way is too restrictive and a significant « 282 limitation upon exposure of political matters and candidates prior to a forthcoming election. Concern has also been raised regarding the visual impact political signs can have upon the community, particularly upon the City's major arterials. Another matter of concern lies with the posting of such signs within the City's landscape medians. Prior to the most recent amendment, postings were allowed within the median so long as they were placed at least five feet from edge of pavement. Safety has been of paramount concern for those placing and removing said signs, which includes administration by Code Enforcement staff. Based upon this, staff recommends that any amendment to the existing provisions continue to prevent the placement of temporary signs within the landscape medians. Section 9.220.010.C.2, a zoning code amendment may be initiated by a majority vote of the City Council. If the Council votes to initiate an amendment to Section 9.160.060, the City staff will take the steps necessary to notice pubic hearing on the amendment before the Planning Commission and the City Council. FINDINGS AND ALTERNATIVES: Initiate the process to amend La Quinta Municipal Code Section 9.160.060 — Permitted Temporary Signs pursuant to Code Section 9.220.010.C.2.; 2. Do not initiate an amendment to the Municipal Code; or 3. Provide staff with alternative direction. Approved for submission by ;,Z Thomas P. Genovese City Manager 283 Attachments: 1. City Council Meeting Minutes — January 19, 2010 2. City Council Meeting Minutes — May 5, 2009, and December 1, 2009 3. Ordinance No. 468 284 ATTACHMENT 1 City Council Minutes 8 January 19, 2010 City ager Genovese stated staff can investigate the rules rt of it is going to co down to the political role of the e if the City Council wishes to participat the program. Council Member Mende asked i City Attorney is prepared to give a definitive opin' City Attorney Jenson grawdshe is willing to contact RCTC nsel or County counsel and investigate ovisions of the ­11reement for repayment of the shortfall. The City Council concurred. 2. DISCUSSION OF LA QUINTA MUNICIPAL CODE SECTION 9.160.060 — PERMITTED TEMPORARY SIGNS. In response to Mayor Adolph, Council Member Evans stated she requested this matter be brought back for discussion because she was not present when the changes were made to the ordinance in 2009; and requested staff to identify the changes and the implications of prohibited temporary signs. Planning Director Johnson explained the amendment affects the size of directional and non-profit informational signs, prohibits placement of political signs within the public right-of-way, and reduces the duration of placement from 60 to 45 days. Council Member Henderson asked where the signs can be placed. Planning Director Johnson stated they are limited to private property. Mayor Adolph asked if Council Member Evans is clear where the signs are allowed to be posted. Council Member Evans confirmed. Council Member Sniff stated he has no problem looking at the current ordinance and what is specifically prohibited; requested this item be brought back to discuss the reasonable amount of signs posted during a reasonable period of time; and would like to take another look and discuss possible amendments to the ordinance. Mayor Adolph stated the City did not spent hundreds of thousands of dollars to beautify the City to have signs posted in the landscaped areas; stated he views the signs as eye pollution, and commented on the number of illegal signs picked up by Code Compliance. Council Member Sniff stated he understands Mayor Adolph's concern but stated the reason many signs were removed by Code Compliance may be due to the ordinance being overly restrictive; stated the posting of signs »_ ., 285 City Council Minutes 9 January 19, 2010 throughout the city enables unknown candidates to compete fairly with incumbents. Mayor Adolph conveyed disagreement with Council Member Sniff's points. Council Member Henderson stated she recalls the motion made by former Council Member Kirk to amend the ordinance and prohibit posting temporary signs in the right-of-way; there are a number of communities that have adopted the prohibition; and the problem has been to coordinate the regulation of temporary directional signs and political signs. Council Member Sniff requested this matter be brought back for discussion and possible amendment. Council Members Evans and Franklin concurred. City Attorney Jenson stated this item can be brought back for Council approval to initiate proceedings to take action as a public hearing item. REPORTS AND INFORMATIONAL ITEMS Animal Campus Commission - Council Member Franklin reported a guest requested port from the Commission to establish permit requirements for groomer ; and ano er guest announced an event was held last weekend which receiv national attentio for their efforts to spay/neuter and vaccinate as many d sand cats as they could ommodate. Jacqueline Cochran ional Airport Authority - Coun ' Member Franklin reported new landing fees will be ' plemented with the fu s going to the County; due to the economy, the Comm itte has postponed uilding a new terminal; and she announced Taxi Way G is under c structio and scheduled to be open February 1, 2010. Chamber of Commerce Works /Information xchange Committee - Council Member Franklin announced t Rod and Custom Car ow will be held on January 31, 2010; Main Street will a closed for the Taste of La nta on February 20th; and the Chamber receive d 61 new members since July 200 ut has 126 non - renewal memberships C. V. Mountain Conservancy - Council Member Franklin reported the�comml has appointe a new Chair and Vice Chair; and adopted a resolution supporting the designatio of a portion of Highway 74 as Roy Wilson Highway. CVA,P'- Council Member Sniff stated the dedication of the highway was discussed at a CVAG committee and it was determined that the portion to be dedicated is 286 ATTACHMENT 2 City Council Minutes 8 December 1, 2009 All other reports were noted and filed. DEPARTMENT REPORTS - None MAYOR AND COUNCIL MEMBERS' ITEMS Council Member Evans requested a study session be scheduled to discuss the sign ordinance and recent amendments made to the Municipal Code regarding signs. City Attorney Jenson asked if the focus would be changes made regarding signs in medians or a bigger picture. Council Member Sniff stated the discussion should address all signs, including political signs. Mayor Adolph thanked the City Manager for processing the donations to artha's ge & Kitchen and the Coachella Valley Rescue Mission. Cy)j&cil Member Frank commented on the possibility of making another dons ' n at Christmas. Mayor Ado suggested addressing that at the December 15 eeting. Mayor Adolph co ented on the Christmas tre lighting ceremony at the La Quinta Resort being ell attended but the arking accommodations being inadequate. Council Member Sniff suggested a v' w of Senate Bill 375, proposed legislation regarding global warming, and a i rade to discuss the ramifications to the City on a routine basis. Coun ' Member nderson announced Coachella Valley Association of Government (CVAG) is provi ' g a workshop December 10 on Senate Bill 375 and aske if this matter has been 'cussed with the general public at any of the meeti s for the recycling programs. Assistant City Manager - Management Servi s Plumlee stated CVAG has address Senate Bill 375, green house gas emis ' ns, and a baseline study on the. agendas; a there are numerous opportunities or training. In response to Council Member Sri Assistant City Manager- nagement Services Plumlee stated CVAG has presente me material on the ap in trade legislation. Manager Genovese stated staff can report back to the City Council workshop given by CVAG. Council recessed to the Redevelopment Agency meeting. Council reconvened and recessed to and until 7:00 P.M. 287 City Council Minutes 14 May 5, 2009 Livacich, president of Puerta Azul Homeowners Association (HOA), d the HOA is in support of moving the traffic signal. She requested five trees be removed and replaced with shrubbery. / Penny I Sturgill, 57-605 Ballybunion, delegate of Summit Ho owners Associa ' n, requested that any new or replaced plant /es;and Madison Street be placed with low -growing material. James Vaug n, 2815 Townsgate Road, Westlake ated the developer is w ling to pay for the removal of the five onfirmed the landscaping along Madison Street was covered y the common area agreement. There being no furth r requests to speak, th M ayor declared the PUBLIC HEARING CLOSED at •35 p.m. Public Works Director Jo\iosed n correct the statement made regarding the warranty; explained theal requi ment is one-year, and suggested at least a 90-day warranty or tree replacement. RESOLUTION NO. 2009-037 A RESOLUTION OF THE Y CO NCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMEN THE SUBD ISION IMPROVEMENT AGREEMENT FOR THE OFFSITE 1 PROVEMENTS AND ACCEPTING THE OFFSITE IMPROVEMENTS FO UERTA AZUL (TR T MAP 30096). It was moved by ouncil Members Kirk/Hen rson to adopt Resolution No. 2009-037 as ended (removing all reference to landscaping other than accepting the/developer's offer to remove up to f\them t the discretion of the HOA). In res nse to Mayor Adolph, Ms. Livacich she five trees are rem ed the Homeowners Association will replacth shrubbery. carried by a vote of 4-0-1, with Council Member Frank�m abstaining. 2. PUBLIC HEARING TO CONSIDER AN ORDINANCE AMENDING TITLE 9, ZONING, TO: 1) RESTRICT THE PLACEMENT OF PERMITTED TEMPORARY SIGNS WITHIN THE PUBLIC RIGHT-OF-WAY (9.160.060); AND 2) REVISE TABLE 9-17 TO CHANGE THE MAXIMUM SIGN SIZE AND HEIGHT RESTRICTIONS FOR EXEMPT SIGNS (9.160.020). City Council Minutes 15 May 5, 2009 Planning Director Johnson presented the staff report. In response to Council Member Henderson, Planning Director Johnson confirmed sign twirlers are prohibited in the City as they are considered moving animated signs. Mayor Adolph asked if people can be fined if they do not pick up their signs. Planning Director Johnson stated there is no provision to address that issue as it is a matter of enforcement; and stated the deposits are often fully refunded at the end of the period. Council Member Henderson noted the ordinance addresses the right-of-way and not just medians. Council Member Kirk asked if the ordinance eliminates a sign program. Planning Director Johnson stated there will be no requirement for a permit for temporary signs if posted on private property; and the application and stickers are relevant only to signs placed in the public right-of-way. Council Member Sniff referenced terminology used on page 2, and asked who would determine "aesthetic nuisances." Planning Director Johnson stated an aesthetic nuisance would not be offensive to everyone. Council Member Sniff stated the real effect of this ordinance is to eliminate public expression and free speech. Council Member Franklin agreed with Council Member Sniff that the ordinance is creating a hardship for those wanting to run for public office. She stated signs are the least expensive way to promote campaign and is opposed to the ordinance. She suggested reducing a posting period to 45 days and prohibit them in the median. Council Member Sniff stated signs helps get name recognition out to the community. The Mayor declared the PUBLIC HEARING OPEN at 7:53 p.m. There being no requests to speak, the Mayor declared the PUBLIC HEARING CLOSED at 7:53 p.m. Council Member Kirk stated he believes this is an aesthetic question and the City Council makes many decisions for aesthetic reasons; temporary signs clutter the City and the sign ordinance is routinely violated; and those who continually violate the ordinance have an advantage over others. He stated the ordinance says no to those who think they can buy their election by placing many signs all over the City; and he does not want that kind of City. 289 City Council Minutes 16 I May 5, 2009 Council Member Henderson noted this issue has been discussed before and it has always left a little room to allow freedom of speech; and stated the candidate should get person recognition, not name recognition. She is opposed to posting signs in the median; the more you give the more they take; this issue will most likely be revisited in the future; and realtors will come to address the City Council if not enabled to post signs. She asked if realty signs are allowed to be posted in the right-of-way. Building & Safety Director Hartung explained realty signs are not allowed in the right-of-way; and explained the Code allows posting on private property and two on the corner of private property. Council Member Henderson asked if the ordinance is adopted, will the signs be removed. Building & Safety Director Hartung stated realtors were here when the restrictions were established. Council Member Henderson voiced support of the ordinance to give an opportunity to implement it. MOTION — It was moved by Council Members Kirk/Henderson to take up Ordinance No. 468 by title and number only and waive further reading. Motion carried by a vote of 3-2, with Council Members Franklin and Sniff dissenting. ORDINANCE NO. 468 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING TITLE 9 OF THE LA QUINTA MUNICIPAL CODE BY: 1) RESTRICTING THE PLACEMENT AND MAXIMUM TIME PERIOD OF PERMITTED TEMPORARY SIGNS WITHIN THE PUBLIC RIGHT-OF-WAY (9.160.060); AND 2) REVISING TABLE 9-17 TO REMOVE MAXIMUM SIGN SIZE AND HEIGHT RESTRICTIONS FOR EXEMPT SIGNS 19.160.020). It was moved by Council Members Kirk/Henderson to introduce Ordinance No. 468 on first reading. Motion carried by the following vote: AYES: Council Members Henderson, Kirk, Mayor Adolph NOES: Council Members Franklin, Sniff ABSTAIN: None ABSENT: None 290 ATTACHMENT 3 ORDINANCE NO. 468 AN ORDINANCE OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING TITLE 9 OF THE LA QUINTA MUNICIPAL CODE, 1) TO RESTRICT THE PLACEMENT AND MAXIMUM TIME PERIOD OF PERMITTED TEMPORARY SIGNS WITHIN THE PUBLIC RIGHT-OF- WAY (9.160.060); AND 2) TO REVISE TABLE 9-17, TO REMOVE MAXIMUM SIGN SIZE AND HEIGHT RESTRICTIONS FOR EXEMPT SIGNS (9.160.020). WHEREAS, the City has found that changes in policies, procedures, and issues with permitting have arisen as staff implements the Zoning Ordinance that necessitate an amendment to the Zoning Ordinance ("Zoning Ordinance Amendment"); and, WHEREAS, said Zoning Ordinance Amendment has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (CEQA) as amended (Resolution 83-63) in that the La Quinta Planning Department has reviewed the Amendment under the provisions of CEQA, and has determined that the Amendment is exempt pursuant to Section 15061(B)(3), Review for Exemptions of the CEQA Guidelines; and WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 14" of April, 2009, hold a duly noticed Public Hearing for review of a Zoning Ordinance Amendment to restrict the placement of permitted temporary signs within the public right-of-way (9.160.060), and to revise Table 9-17 "Exempt Signs' for the removal of maximum sign height and maximum sign area (9.160.020); and recommended approval of the proposed Amendments to the City Council; and WHEREAS, the Planning Department published a public hearing notice in The Desert Sun newspaper on April 23, 2009, as prescribed by the Municipal Code, advertising the public hearing before the City Council on the Zoning Ordinance Amendment; and WHEREAS, The City Council held a duly noticed public hearing on the 5" day of May, 2009, and considered the evidence, both written and oral, presented at said hearing; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of La Quinta does ordain as follows: w...' 291 Ordinance No. 468 Zoning Code 9.160 Amendment Adopted: May 19, 2009 Page 2 SECTION 1. Title 9, the Zoning Ordinance of the La Quinta Municipal Code, is amended as identified on Exhibits "A" and "B", attached hereto and incorporated herein by reference. SECTION 2. ENVIRONMENTAL. The Planning Director has determined said Zoning Ordinance Amendment has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (CEQA) as amended (Resolution 83-63) in that the La Quinta Planning Department has reviewed the Amendment under the provisions of CEQA, and has determined that the Amendment is exempt pursuant to Section 15061 (13)(3), Review for Exemptions of the CEQA Guidelines. SECTION 3. SEVERABILITY. The provisions of this Ordinance shall be severable, and is any clause, sentence, paragraph, subdivision, section, or part of this Ordinance shall be adjudged by any court of competent jurisdiction to be invalid, such judgment shall not affect, impair, or invalidate the remainder thereof, but shall be confined in its operations to the clause, sentence, paragraph, subdivision, section, or part thereof directly involved in the controversy in which such judgment shall have been rendered. SECTION 4. LEGAL CONSTRUCTION. The provisions of this Ordinance shall be construed as necessary to effectively carry out its purposes, which are hereby found and declared to be in furtherance of the public health, safety and welfare. SECTION 5. EFFECTIVE DATE. This Ordinance shall take full force and effect and be in force 30 days after passage. SECTION 6. POSTING. The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. PASSED, APPROVED, and ADOPTED by the City Council of the City of La Quinta at a regular meeting thereof held on the 19`" day of May, 2009, by the following vote: AYES: Council Members Henderson, Kirk, Mayor Adolph NOES: Council Members Franklin and Sniff ABSENT: None ABSTAIN: None 292 Ordinance No. 468 Zoning Code 9.160 Amendment Adopted: May 19. 2009 Page 3 DON ADOL`BH, Ma;o4 City of La Quinta, Cafiifornia ATTEST: City of La Quinta, California (CITY SEAL)-'_ APPROVED AS TO FORM: A fC T E� E JE ON, City Attorney City of La Quinta, California 293 Ordinance No. 469 Zoning Code 9.160 Amendment Adopted: May 19, 2009 Page 4 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF LA QUINTA ) I, VERONICA MONTECINO, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. 468 which was introduced at a regular meeting on the 51" day of May, 2009, and was adopted at a regular meeting held on the 19" day of May, 2009, not being less than five days after the date of introduction thereof. 1 further certify that the foregoing Ordinance was posted in three places within -the City of La Quinta as specified in City Council Resolution No. 20b6-115. VERONICA J. N CINO, CMC, City Clerk City of La Qu nta, California DECLARATION OF POSTING I, VERONICA MONTECINO, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on M :�d pursuant to Council Resolution. VERONICA J.IONTECINO, CMC, City Clerk City of La Quinta, California .... 294 Ordinance 468 Zoning Code 9.160 Amendments Adopted: May 19, 2009 EXHIBIT A 9.160.020 Exempt signs. A. Signs Not Requiring Sign Permits. The signs listed in Table 9-17 following do not require a sign permit nor shall their area and number be included in the aggregate area or number of signs permitted for any premises or use. However, this exemption shall not be construed as relieving the sign owner of the responsibility of: (1) obtaining any building or other permits required for sign erection, if any; (2) proper sign maintenance; or (3) compliance with applicable provisions of this chapter or of any other law or ordinance. Exempt signs shall not be illuminated nor placed within anv aublic right-of-way unless specifically permitted herein below. Table 9-17 Exempt Signs Not Requiring a Sign Permit" Maximum Sign Type Placement Illumination Area In this table: 'n/a' means not applicable or no restriction "Building -mounted" means sings mounted flush -to -wall only 1. Official notices issued by any court or public body or officer and notices n/a We n/a posted by any public officer in the performance of a public duty or by any person giving legal notice 2. Within residential districts, address or identification signs Building -mounted 1 sq. ft. Required aggregate 3. Signs located in the interior of any building or enclosed outdoor area n/a n/a Yes which are designed and located to be viewed exclusively from within such building or outdoor area 4. Tablets, stained glass windows or dates of erection cut into the surface Building -mounted 3 sq. ft. No of a wall or pedestal or projecting not more than two inches or freestanding 5. Directional, warning or informational signs required by or authorized by n/a n/a Yes law or by a governmental authority, including signs necessary for the operation and safety of public utility uses 6. Incidental accessory signs and placards (e.g., open/closed signs, six Window or 3 sq. ft. No signs maximum per premises) building -mounted aggregate 7. Temporary decorations clearly incidental and customary and commonly n/a n/a Yes associated with any national, local or religious holiday, provided such signs are erected no earlier than forty-five days from the applicable holiday and removed within twenty-one days after the applicable holiday. B. Sculptures, fountains, mosaics and design features which do not n/a n/a Yes incorporate advertising or premise identification 9. Property signs (e.g., "No Trespassing,' "No Parking," etc.), Building -mounted 3 sq. ft. Yes informational/directional signs (e.g., "Restrooms," "Exit," etc.) and or freestanding warning signs (e.g., "High Voltage") 10. Vehicular directional signs used to identify street entrances and exits, Building -mounted 3 sq. it. Yes maximum three feet if freestanding or freestanding 11. Directional pavement marking n/a n/a n/a 12. Newspaper stand identification n/a 3 sq/ ft/ No 13. Within commercial districts, chalkboards or small placards (e.g., Building -mounted 3 sq. ft. Indirect only restaurant menu boards) 14. Vending machine signs and automatic teller signs n/a n/a Yes 15. Directional and nonprofit public information signs for public, quasi- Freestanding 6sq, R No public, and nonprofit uses on public or private property, adjacent to an Arterial thoroughfare. Number, shape, location and height of We signs shall be approved by the director of community development and ublic works 16. Within commercial zones, temporary information window signs Window -mounted No one No fronting on a street, parking lot or common on -site area, not window sign covering more than 25% of the area of the window(s) within which shall exceed 4' they are placed for a period not to exceed 14 days nor more than 6 high or 8' long times per calendar year. No more than 3 signs per elevation with (32 sq. ft.) windows may be installed at any one time 295 Ordinance 468 Zoning Code 9.160 Amendments Adopted: May 19, 2009 17. Within residential zones, temporary decorative flags clearly incidental Building -mounted 7 sq. ft. No which may or may not be associated with any national, local or religious holida 18. Temporary for sale, lease, open house, or rent signs located on the Freestanding 6 sq. ft., 4 No subject property. One sign per street frontage. feet high. Aggregate not to exceed 12 sq. ft. 19. Temporary for sale, lease, open house, or rent signs located on Freestanding 12 sq, ft. 6 ft No commercial/ten acre residential parcels in one ownership. One sign high. per street frontage Aggregate not to exceed 24 sq. ft. Signs in residential districts requiring a permit See Section 9.160.040 Signs in nonresidential districts requiring a permit See Section 9.160.050 Temporary and semipermanent signs See Sections 9.160.060 and 9.160.070 B. Repainting. The repainting of considered an erection or alteration which text or design change is made. a sign in original colors shall not be requires sign approval unless a structural, a 296 Ordinance 468 Zoning Code 9.160 Amendments Adopted: May 19, 2009 9.160.060 Permitted temporary signs. A. Definition. "Temporary sign" means any nonilluminated sign which may require a sign permit and which is intended to be posted for a maximum of sixty - forty -five (45) days. Temporary signs include without limitation: political campaign signs, garage sale signs and seasonal sales signs. B. Maximum Time Periods. No temporary sign shall be posted for more than sixty forty-five (45) consecutive days nor shall such temporary sign or sign displaying similar messages regarding the same event, if any, which is the subject of such temporary sign be reposted upon the same site, or any site which is visible from the original site, within ninety days of the removal of the original temporary sign. In addition, all temporary signs shall be removed within seven days after the occurrence of the event, if any, which is the subject of the temporary sign. (For example, a temporary sign advertising a garage sale on a particular date, or a temporary sign promoting a candidate in a particular election). The date of posting and permit number shall be permanently and legibly marked on the lower right-hand corner of the face of the sign. C. Maximum Sign Area. Except where an approval is obtained under subsection F of this section, temporary signs placed on public property may not exceed six square feet in area and temporary signs placed on private property may not exceed twelve square feet in area. The aggregate area of all temporary signs maintained on any private property parcel of real property in one ownership may not exceed twenty- four square feet. Area shall be calculated on the basis of the entire sign area, as defined in Section 9.160.030. D. Maximum Height. Freestanding temporary signs which are placed on public or private property shall not exceed six feet in height. Temporary signs which are posted, attached or affixed to private multiple -floor buildings shall not be placed higher than eight feet or the finish floor line of the second floor of such buildings, whichever is less, and temporary signs which are posted, attached or affixed to private single -floor buildings shall not be higher than the eave line or top of wall of the building. All heights shall be measured to the highest point of the surface of the sign. E. Maximum Number. In no case shall the total number of temporary signs for any permit exceed fifty. F. Placement Restrictions. Temporary signs shall not be posted within the public right-of-way, or on sidewalk surfaces, mailboxes, utility boxes, electric light or power or telephone wires, poles or appendages, hydrants, trees, shrubs, tree stakes or guards, public bridges, fences or walls, fire alarm or police telegraph systems, drinking fountains, life buoys, life preservers, lifesaving equipment, street signs or traffic signs or signals. Temporary signs shall not be posted within the public right-of-way and 297 Ordinance 468 - Zoning Code 9.160 Amendments Adopted: May 19, 2009 shall not be located be -pelted no closer than five feet from the edge of the paved area of any public road or street. Temporary signs shall be placed no less than two hundred feet apart from identical or.substanti ally similar temporary signs and shall not be visible simultaneously with the boundaries of the city. Temporary signs shall not be posted in a manner which obstructs the visibility of traffic or street signs or signals or emergency equipment. G. Sign Permit Required. Any person, business, campaign organization, or other entity who proposes to post more than five temporary signs on private or public property shall make application to the community development department for a sign permit. To insure sign removal upon expiration of the permitted posting time, a refundable deposit as established by city council resolution shall be paid in conjunction with the issuance of the sign permit. 1. Statement of Responsibility Required. Each applicant for a temporary sign permit shall submit to the community development department a statement of responsibility certifying a natural person who will be responsible for removing each temporary sign for which a permit is issued by the date removal is required, and who will reimburse the city for any costs incurred by the city in removing each such sign which violates the provisions of this section. 2. Standards for Approval. a. Within ten business days of the community development department's receipt of a temporary sign permit application, the community development director shall approve or disapprove such application. If the director disapproves an application, the notice of disapproval shall specify the reasons for disapproval. The director shall approve or disapprove any permit application for temporary signs based on character, location and design, including design elements such as materials, letter style, colors, sign type or shape, and the provisions of this section. b. The director's decision with respect to a permit application for a temporary sign may be appealed to the planning commission. H. Maintenance and Removal of Temporary Signs. 1. Maintenance. All temporary signs shall be constantly maintained in a state of security, safety and good repair. 2. Removal from Public Property. If the city determines that a temporary sign located on public property is unsafe or insecure, is a menace to public safety or has been constructed, erected, relocated or altered in violation of this section, it may be removed summarily. If the sign contains identification, the owner shall be notified that the.sign may be recovered within five days of the date of notice. 3. Removal from Private Property. If the city finds that a temporary sign located on private property is unsafe or insecure, is ,a menace to public safety or has been 298 Ordinance 468 'Zoning Code 9.160 Amendments Adopted: May 19, 2009 constructed, erected, relocated or altered in violation of this section, the city shall give written notice to the owner of the temporary sign, or the person who has claimed responsibility for the temporary sign pursuant to subsection F of this section, that the temporary sign is in violation of this section, shall specify the nature of the violation, and shall direct the owner of the temporary sign or responsible person to remove or alter such temporary sign. If the city cannot determine the owner of the sign or person responsible therefore, the city shall post such notice on or adjacent to each temporary sign which is in violation. If the owner of the temporary sign or the person responsible therefore fails to comply with the notice within five days after such notice is given, the temporary sign shall be deemed abandoned, and the city may cause such temporary sign to be removed and the cost thereof shall be payable by the owner or person responsible for the temporary sign to the city. I. The placement of temporary signs for existing commercial businesses during the construction of any department of public workscontract over forty-five days in length, where the ingress and egress points to a commercial establishment, have been interrupted, and further when the construction/modification of the public street involves a distance of more than three thousand feet in length, the above regulations pertaining to temporary signs and the associated processing fees, shall not be enforced for the duration of the department of public works street contract. However, the placement of temporary signs must not interfere with site visibility for vehicular movement. J. A grand opening banner is allowed on each building street frontage within six months of the business opening with a sign permit. The signs shall consist of light- weight fabric or similar material attached to the building wall below the eave line for a period not to exceed thirty days. The signs shall be nonilluminated and its size shall not exceed thirty-two square feet. 299 T4t!t 4 4 a" COUNCIL/RDA MEETING DATE: February 16, 2010 ITEM TITLE: Consideration of Adoption of a Resolution Adopting the City of La Quinta Records Management Manual, including the Records Retention Schedule, and Rescinding Resolution No. 1999-095 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a resolution adopting the City of La Quinta Records Management Manual, including the Records Retention Schedule, and rescinding Resolution 1999-095. FISCAL IMPLICATIONS: Costs associated with implementing the Records Management Manual include funds for equipment only. The Manual was prepared in-house resulting in an estimated savings of $50,000. No outside labor or consultants will be needed for implementation. Existing staff in all departments will complete the initial organizing effort as well as ongoing records management and maintenance under the guidance of the Clerk's Office. The estimated cost for equipment over a two-year period is $3,000. In Fiscal Year 2009-2010, an initial $2,000 was included in the Clerk's Department budget for shelving and storage supplies to set up long term, inactive record storage in the basement of City Hall. To date, steel storage racks have been purchased and installed. To complete the installation, five additional racks are needed as well as a rolling worktable and protective covering, should the sprinkler system engage. Some of this equipment will be purchased before the end of Fiscal Year 2009-2010, with the remainder budgeted in Fiscal Year 2010-2011 . CHARTER CITY IMPLICATIONS: 1 41 rem 3u0 BACKGROUND AND OVERVIEW: Adoption of this resolution would establish a new City policy that would facilitate an efficient and consistent procedure for the management of all City records. It encompasses all aspects of records management including record retention, record destruction, electronic records, scanned records, record storage, legal holds and public record requests. Records Management Manual State and Federal law governs some aspects of municipal records management. Where applicable, those laws have been incorporated into the Manual. By adopting this Manual and the State and Federal laws therein by reference, changes made by the State or Federal government will automatically become a part of the City's Manual. The policies and procedures in the Records Management Manual (Exhibit A to the Resolution) represent best practices in the Records Management field. As new technologies and practices emerge, the City Clerk's Office will propose amendments to the Manual to the City Manager. Upon approval by the City Manager, the changes will be implemented citywide. The City Manager, City Attorney, Department Directors and the Information Services Analyst have reviewed this Manual. Their concerns have been addressed, and their suggestions have been incorporated. The Clerk's Office will assist each department, as necessary, to implement Manual policies and procedures in a systematic way, and provide the training and follow up necessary to make it successful. Records Retention Schedule A portion of the Manual addresses record retention. By Resolution 1999-095, the City Council adopted the State's recommended Draft Retention Schedule. A revised and updated Retention Schedule is incorporated into this Manual and supersedes the schedule adopted in 1999. City Council approval will be required for any future changes to the Retention Schedule. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution adopting the City of La Quinta Records Management Manual, including the Records Retention Schedule, and rescinding Resolution No. 1999- 095; or .. i^1 2. Do not adopt the proposed Resolution; or 3. Provide staff with alternative direction. Respec ully submitted, Veronica Montecino, CIVIC, City Clerk Approved for submission by: Thomas P. Genovese, City Manager O 302 RESOLUTION NO. 2010- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA ADOPTING A RECORDS MANAGEMENT MANUAL, INCLUDING A RECORDS RETENTION SCHEDULE, APPROVING THE DESTRUCTION OF OFFICIAL CITY RECORDS IN ACCORDANCE HEREWITH, AND RESCINDING RESOLUTION NO. 1999-095 WHEREAS, the City Council desires to establish records management policies and a records retention schedule governing the handling, disposition and destruction of official city records in accordance with State and Federal laws, and records management best practices; and WHEREAS, the City Clerk's Office has prepared the Records Management Manual incorporating State and Federal laws as well as records management industry best practices in order to facilitate the efficient, effective and economical management of information; and WHEREAS, except for records less than two years old and certain other records, Government Code Section 34090 authorizes the destruction of any city record in accordance with a retention schedule, adopted by City Council resolution and with written consent of the City Attorney; and WHEREAS, the City Attorney has reviewed and approved the Records Management Manual, including the Records Retention Schedule incorporated therein. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California as follows: 1. The Records Management Manual, including the Records Retention Schedule, attached as Exhibit A and incorporated as part of this Resolution is hereby adopted. 2. The destruction of records no longer required for administrative, legal, fiscal or historical reasons is approved provided it is done in strict compliance with the retention period and policies and procedures set forth in the La Quinta Records Management Manual. 303 Resolution No. 2010- Adopt Records Management Manual Adopted: February 16, 2010 Page 2 3. Amendments and revisions to the Records Management Manual, with the exception of the Records Retention Schedule, may be made and implemented by the City Clerk's Office with the approval of the City Manager, without further resolution of the City Council. 4. Proposed amendments and revisions to the Records Retention Schedule will be presented to the City Council for approval. 5. Resolution No. 1999-095 is hereby rescinded. PASSED, APPROVED and ADOPTED this 16t" day of February 2010 by the following vote: AYES: NOES: ABSTAIN: ABSENT: DON ADOLPH, Mayor ATTEST: VERONICA J. MONTECINO, CIVIC, City Clerk (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney I r) EXHIBIT A RECORDS MANAGEMENT MAN UAL mzj G� O CITY ❑F LA QUINTA CITY CLERK'S OFFICE 3-05 TABLE OF CONTENTS PURPOSE.......................................................................................... 4 APPLICABILITY.................................................................................. 5 DEPARTMENTRECORDS CUSTODIAN.............................................5 DEFINITION OF AN OFFICIAL CITY RECORD...................................a DEFINITIONOF A NON -RECORD ...................................................... 6 RECORDSRETENTION SCHEDULE..................................................7 RECORDS DESTRUCTION PROCEDURE..........................................9 RECYCLING EXPIRED RECORDS............................................................... 9 SHREDDING EXPIRED RECORDS.............................................................. 9 DELETING ELECTRONIC RECORDS........................................................ 10 DESTROYING RECORDS STORED D N OTHER MEDIA ................................ 10 MANAGEMENTOF E-MAIL DOCUMENTS ....................................... 1 1 MANAGEMENT OF ELECTRONIC DOCUMENTS (ACTIVE) .............. 12 LAPTOPS, PDAs, CELL PHONES & OTHER NON -NETWORK DEVICES........ 12 MANAGEMENT OF PAPER DOCUMENTS (ACTIVE) ....................... 13 MANAGEMENT OF SCANNED PAPER RECORDS .......................... 14 LAS E R FIC H E SYSTEM.......................................................................... 14 JDRIVE ............................................................................................ 15 QUALITY CONTROL............................................................................. 15 MANAGEMENTOF INACTIVE RECORDS ........................................ 16 STORAGE OF INACTIVE ELECTRONIC RECORDS ...................................... 16 STORAGE OF INACTIVE PAPER RECORDS ............................................... la MANAGEMENTOF DAMAGED RECORDS ...................................... 17 MANAGEMENTOF SYSTEM DRIVES .............................................. 18 DATA MAP......................................................................................... 19 MANAGEMENTOF BACK UP DATA ................................................ 20 MANAGEMENTOF INTERNET USE ................................................ 21 DEFINITIONOF A LEGAL HOLD .................................................... 22 MANAGEMENTOF LEGAL HOLDS ................................................. 22 RECORD MANAGEMENT HOUSEKEEPING CHECKLIST ................ 24 MANAGEMENT OF REQUESTS FOR PUBLIC RECORDS ............... 25 RESPONSE TIME................................................................................. 25 GUIDANCE TO REQUESTER.................................................................. 25 02101 /2010sm 306 FORMAT OF RESPONSE....................................................................... 26 PROCEDURE ...................................................................................... 26 RESPONSIVENESS .............................................................................. 27 EXEMPT FROM DISCLOSURE: ................................................................ 27 NOTIFICATION .................................................................................... 27 FEES................................................................................................ 27 MANAGEMENT OF CLAIMS, SUBPOENAS & SUMMONS ............... 29 CLAIMS............................................................................................. 29 SUBPOENA FOR PRODUCTION OF BUSINESS RECORDS ........................... 29 SUMMONS OR SUBPOENA TO APPEAR ................................................... 29 RECORDS MANAGEMENT EDUCATION AND TRAINING ............... 30 ATTACHMENTINDEX ...................................................................... 31 ATTACHMENT 1 : RECORDS RETENTION SCHEDULE ................................... 31 ATTACHMENT 2: RECORDS DESTRUCTION AUTHORIZATION FORM ............... 31 ATTACHMENT 3: INACTIVE RECORDS INVENTORY FORM ............................. 31 ATTACHMENT 4: LEGAL HOLD NOTICE .................................................... 31 ATTACHMENT S: LEGAL HOLD RELEASE NOTICE ...................................... 31 ATTACHMENT 6: REQUEST FOR PUBLIC RECORDS FORM ........................... 31 02/01 /2010sm 1... • 307 RECORDS MANAGEMENT MANUAL PURPOSE Records Management is the "efficient, effective and economical management of information. The guiding principle of Records Management is to ensure that information is available when and where it is needed, in an organized and efficient manner, and in a well -maintained environment. A sound records management program pays by improving customer service, increasing staff efficiency, allocating scarce resources, and providing a legal foundation for how an agency conducts its daily mission."' "When records no longer fulfill the value for which they were created, they should be destroyed unless they also have some historic or research significance. If that is the case, the records should be preserved by an appropriate historical agency. Staff members should realize that an effective records management program is not only cost effective; it will also make their jobs easier. They should also know that records retained beyond their value 'just in case' only extend the agency's legal liability in the event of adverse litigation._2 The goal of the City of La Quinta is to reduce paper documents as much as possible, as evidenced by the City's on -going project of scanning Records into the Laserfiche system. Converting to electronic data improves service, efficiency and productivity. • It improves active records management because of the ability to have large volumes of active records available online and to minimize many time- consuming filing and refilling operations common with paper record systems.3 • It allows simultaneous access to documents and records from multiple locations.' • It provides quicker and more reliable retrieval to assist decision -making.' • It increases security of confidential documents compared to paper filing because of electronic systems capabilities to restrict access to sensitive documents and to back up and protect vital records.' • It allows easier disaster recovery because with paper files, once the files are gone, they're gone for good — while digital systems can easily and economically be backed up in multiple geographic locations.' • It results in centralization of citywide information and forms.' • It reduces the duplication of records and the use of paper. 02/01 /2010sm „ 308 APPLICABILITY Records Management applies to every employee because all employees create, maintain, and use electronic and paper -based records. It is the responsibility of individual employees to properly determine if a document (paper, electronic, etc) is an Official City Record, which must be retained in accordance with the City's Records Retention Schedule. It is incumbent upon each department to ensure proper safekeeping and timely destruction of Records pursuant to the criteria set forth in this manual. DEPARTMENT RECORDS CUSTODIAN Each department shall appoint a Department Records Custodian (DRC). This position acts as gatekeeper of all departmental files. The DRC assists staff in classifying documents, identifying the file in which a Record should be retained, and setting up e-mail and shared drive folders and filing systems. For the department, the DRC organizes and monitors the shared drive and paper files, regularly removes duplicates, drafts and other Non -Records, retrieves files when requested by the public or staff, packs boxes for long-term storage in the basement, keeps an in/out log on files, prepares Records Destruction Authorization Forms, monitors Legal Holds, directs document scanning, and performs quality control over scanning. Upon request, the City Clerk's Office (hereafter, the "Clerk's Office") will provide support to any DRC. •ae... 309 02/01 /2010sm DEFINITION OF AN OFFICIAL CITY RECORD Determining whether a document is an Official City Record or a Non -Record is a judgment call that is made by nearly every employee several times a day. To assist with that judgment, the definition of "Record" includes, but is not limited to, all of the following: • The original document/electronic creation of all information (e.g. correspondence, applications, staff reports, etc.). The exception to this rule is a Record, such as correspondence or applications, sent to a location outside the custody of the City. In this case, one copy of that Record shall be retained by the department sending the Record as if it were the original of that Record. • "Information created, received, and maintained as evidence and information by an organization or person, in pursuance of legal obligations or in the transaction of business" As defined by the International Organization for Standardization (ISO). Generally, Official City Records (a) are created or received in connection with official City business; (b) document the formulation and implementation of City policies and decisions; or (c) initiate, authorize or complete a transaction of official City business. • "All papers, maps, exhibits, magnetic or paper tapes, photographic films and prints, punched cards, and other documents produced, received, owned or used by an agency, regardless of physical form or characteristics.i9 • "Letters, words, sounds, or numbers, or their equivalent, set down by handwriting, typewriting, printing, photostatting, photographing, magnetic impulse, mechanical electronic recording, or other form of data compilation, including still photographs, X-rays, X-ray films, video tapes and motion pictures" as defined by the Uniform Rules of Evidence. DEFINITION OF A NOWRECORD Material not usually included within the definition of records include unofficial copies of documents kept only for convenience or reference, working papers, appointment logs, stocks of publications and processed documents, and library or museum material intended solely for reference or exhibition. In addition, documents such as rough notes, calculations or drafts assembled or created and used in the preparation or analysis of other documents are not Official City Records.10 Note: Non -Records are subject to legal discovery and legal holds even if they should have been destroyed earlier. 02/01 /2010sm '••» 310 RECORDS RETENTION SCHEDULE There are only four reasons to keep a Record. Those reasons are: 1. Administrative value of a record is determined by the period during which an organization uses a record to perform its primary function and the need to carry on the daily business of the organization. 2. Legal value of a record is determined by the records required to be kept by law, or those that may be required in case of litigation or government investigation. 3. Fiscal value of a record determines which records relate to the financial transaction of the municipality, especially those required for audit or tax purposes. 4. Historical value of a record pertains to those records with long-term value and include organizational and administrative history, policies, and general social, economic or other conditions. "A retention schedule is an agency's legal authority to receive, create, retain, and dispose of official public records. It assists the agency by documenting which records require office or temporary storage, which records have historic or research value, and which records should be destroyed because they no longer have any administrative, fiscal, legal, or historical value. In the event of litigation, courts accept a retention schedule as establishing an agency's normal course of doing business."" The City of La Quinta's Records Retention Schedule is included in this Records Management Manual as Attachment 1. It was prepared as a guideline to local governments by the City Clerks Association of California and the League of California Cities, and adopted by the California Secretary of State as the State's guide to local governments. That schedule is adopted and incorporated herein by reference, and as State and Federal laws affecting retention are enacted, they will automatically be adopted and incorporated into the City's Retention Schedule. The La Quinta Clerk's Office has overlaid the State's Schedule onto the City's filing system (Uniform Functional Filing System) to produce a workable, customized schedule. As with all Records Retention Schedules, departments will need to add file types over time. The Clerk's Office or the City Attorney provides the research to determine the appropriate retention for each new file type. The Records Retention Schedule applies to all ORIGINAL Records regardless of format (as well as copies of outgoing originals). The Schedule represents the MINIMUM retention period for Records. Individual departments may adopt a policy of retaining documents for additional time if there are compelling reasons to do so, and if the City Attorney approves it in writing. The Clerk's Office will retain all original, signed authorizations to exceed the State recommended retention period. In the case of outgoing correspondence and documents, whenever the original of a Public Record is sent to a location outside the custody of the City (as, for example, correspondence from a City officer/employee to a person outside of City government), one copy of that 02/01I2010sm , ' 311 Record is retained by the department sending the Record as if it were the original of that Record. Retention is based on subject matter of the Record whether it is a paper document, single e- mail, trail of e-mails, electronic doc — such as a Word, Excel or PowerPoint, web page, audio recording, cell phone and voice mail recordings, tapes/discs as well as all attachments thereto. Original Records, in any format/medium, may not be destroyed without first obtaining authorization to do so. Attachment 2 is the City of La Quinta's Records Destruction Authorization form. This form serves as a permanent record, and would be utilized in any legal proceeding as evidence of proper destruction. "If systemically followed, a retention schedule preserves only official Records while eliminating all other Non -Records within days of creation. Haphazard implementation of retention schedules will not provide a defense in a negligent spoliation claim.i12 02/01 /2010sm 312 RECORDS DESTRUCTION PROCEDURE Records whose mandatory retention periods have expired are destroyed as soon as possible thereafter. There are five means of destruction: recycling, shredding, deletion, reuse, and demolition. Whether paper Records are to be recycled or shred, remove the following items after the Department Head and City Attorney have signed the form: • paper clips • binder clips • metal fasteners • plastic covers • plastic binding • file folders - to be reused (or recycled if in poor condition) (staples and rubber bands may remain) The "TITLE OR DESCRIPTION" section of the form calls for the file name, which is generally the title noted on the folder tab. However if this title is not sufficiently descriptive, or if the file contains diverse cases, reports, or other material that it may be helpful, in the future, to know the exact details of, take the time to list the Records separately on the form. The "UFFS#" on the form stands for the Uniform Functional Filing System number. This is a widely used, standardized filing system adopted by the Clerk's Office as well as other City Departments. The City's Retention Schedule has been synchronized with this system. It is a flexible filing system that easily accepts additions and deletions. In preparing the Records Destruction Authorization form, DRCs are encouraged to contact the Clerk's Office if there is any question as to which UFFS# and corresponding retention period to use. Place a copy of the unsigned form on the box/stack of Records so they can be identified and matched to the signed form on destruction day. RECYCLING EXPIRED RECORDS Records that are public information and contain no private details (such as an applicant's home address, phone, drivers' license number, etc.) are recycled. A Records Destruction Authorization form is filled out, Department Head and City Attorney signatures obtained, and the original form delivered to the Clerk's Office. The Clerk's Office schedules a time to witness the transfer of the Records from the Department to the recycling bin. The City Clerk ("the "Clerk") then signs the form certifying the destruction and scans the form into Laserfiche. SHREDDING EXPIRED RECORDS Records that are confidential or those that contain personal information that could expose a person to identity theft or simply contain private information such as an individual's or business' income, are to be shred. 313 02101I2010sm A Records Destruction Authorization form is filled out, Department Head and City Attorney signatures obtained, and the original form is delivered to the Clerk's Office. If the volume to be shred is manageable, the Department may opt to shred the Records in-house. In this case, the Clerk's Office schedules a mutually convenient time with the Department to witness the shredding of the Records. The Clerk then signs the form certifying the destruction and scans the form into Laserfiche. If a Department(s) informs the Clerk's Office that there is a large quantity of Records to be shred, the Clerk's Office hires and schedules a shredding company for the job. DELETING ELECTRONIC RECORDS Electronic Records such as e-mails, Word/Excel docs, etc. follow the same Retention Schedule and authorization procedure as paper Records. No matter what type of device the Record is stored on, the same procedure applies (desktop, laptop, Blackberry, PDA, flash drive, etc.) The destruction method for electronic Records is deletion. REMEMBER: this applies only to the electronic creations that have been deemed an Official Public Record. (see DEFINITION OF AN OFFICIAL PUBLIC RECORD, MANAGEMENT ❑F E- MAIL DOCUMENTS AND MANAGEMENT OF ELECTRONIC DOCUMENTS). A Records Destruction Authorization form is filled out, Department Head and City Attorney signatures obtained, and the original form is delivered to the Clerk's Office. The Clerk's Office schedules a mutually convenient time with the Department to witness the deletion of the Record(s). The Clerk then signs the form certifying the destruction and scans the form into Laserfiche. DESTROYING RECORDS STORED ON OTHER MEDIA Records stored on a CD, DVD, or portable media also follow the same Retention Schedule and authorization procedure as all other Records. The destruction method for CDs, DVDs, and floppy discs is demolition by shredding or breaking apart. The destruction method for Records on portable media, e.g. zip drives, is erasure and reuse. A Records Destruction Authorization form is filled out, Department Head and City Attorney signatures obtained, and the original form is delivered to the Clerk's Office. The Clerk's Office collects the medium from the Department and physically breaks it, or certifies its reuse. In the event the media is to be reused, IS shall ensure that all information on the media is fully erased as part of the destruction process. The Clerk then signs the form certifying the destruction/reuse and scans the form into Laserfiche. Should any destroyed Record be requested by the public or via subpoena, the Records Destruction Authorization form is a Record evidencing the destruction in accordance with the City's legally adopted retention schedule. The Clerk's Office keeps all original, signed forms permanently on file. 314 02/01 /2010sm MANAGEMENT OF EMAIL DOCUMENTS The City's e-mail system is intended as a medium of communication only. Therefore, e-mail is not used to store or maintain Records. E-mail SENT and INBOX volumes are kept to a minimum to keep the system running at optimum speed and efficiency. Individuals are responsible for the management of their e-mail documents. Proper management involves frequent (ideally at first reading) classification of SENT and INBOX items. This critical step requires the determination as to whether a document is an Official City Record or a Non - Record. Do not convert electronic files to paper files unless there is a compelling reason to do so. If an item is determined to be a Record, move it out of the SENT / INBOX to a common searchable drive such as the departmental drive or the citywide S drive. This permits those responsible for complying with the California Public Records Act or subpoenas to search all departmental data from their own computer, without the need to go to multiple PCs to search individual e-mail folders. It also avoids confusion and loss when employees transfer or separate from City employment. If an item is determined to be a copy, draft or other Non -Record, it may be left in the SENT / INBOX to be deleted automatically in sixty (60) days, or; it can be moved to the DELETED ITEM folder to be automatically deleted in seven (7) days, or; if there is some longer -term use for it, it can be moved to a subfolder. E-mail subfolders are managed by individual users and are not emptied/deleted by Information Services. Employees are cautioned against using subfolders as catchall buckets to dump all e-mails for long periods of time. The volume to sort through can become overwhelming very quickly. Remember: Non -Records are subject to legal discovery and holds even if they should have been destroyed earlier. • Citywide contents older than 60 days within all SENT and INBOX folders, are automatically deleted from every computer by Information Services daily. Citywide contents older than 7 days within all DELETED ITEM folders, are automatically deleted from every computer by Information Services daily. There is no personal privacy on City equipment, so it is not appropriate to retain personal information and correspondence on the City network or City computers. 315 02/01 /2010sm MANAGEMENT OF ELECTRONIC DOCUMENTS (ACTIVE) Documents born digitally, i.e. produced electronically on software such as Word, Excel, PowerPoint, H.T.E., Access, GIS/ArcView, SOL Server, RecTrac, pdf documents, databases, etc. must also be classified as a Record or Non -Record. Documents classified as Records must be on a common searchable drive such as the departmental drive or the citywide S drive. Isolated, local computer hard drives, such as C drives, are not to be used for any Record storage because only that PC user would be aware of its existence, access would be limited to that one person with the password, and data could be lost permanently if that PC crashes because these local storage drives are not backed up. In the case of confidential Records, place them on a common drive, but restrict access. Department Directors or their designee control access passwords to all restricted files, department drives and individual G drives. With so many rules and access requirements impacting the storage of electronic records, it is no longer enough to click "save as," create electronic folders on the fly and use any name that comes to mind to store your electronic record. The volume of e-records and the need for organization -wide accessibility prompts the recommendation to systematically and proactively design electronic folder structures and effective file -naming conventions. Shared drives must have a consistent, logical filing system or it becomes unruly, frustrating, and unproductive. A Department Records Custodian keeps the drive orderly and useful. The Clerk's Office can assist the DRC with filing system design and implementation. At a minimum, each Record put on a shared drive must have the date created and the author. E-mail Records moved to the shared drive will have this information, but all other Records should include in the Tooter, left aligned — mm/dd/yyyy +last name in Univers 8-pitch font. This will permit the DRC and other in-house researchers to access the information needed to manage and trace Records and contact the author should any retention questions arise. LAPTOPS PDA5 CELL PHONES & OTHER NON -NETWORK DEVICES As the definition of a Record indicates, all digital and audio information on these devices is potentially an Official Public Record. Court cases inform us that these portable, non -network devices, provided by the city to employees/officials, are subject to discovery. This Manual calls for all communications created or received on these devices, which are determined to be a Record, to be transferred to network storage. Contact Information Services for instructions. Data/audio transfer of Records should be done daily, or at a minimum, on a weekly basis. Departments will perform periodic review to ensure compliance. 02/01/2010sm"••• 316 MANAGEMENT OF PAPER DOCUMENTS (ACTIVE) Every department maintains its own paper Records within a filing system that best suits its function. An index or inventory of each department's files is maintained on the citywide S drive: S:\RECORDS INVENTORY - ACTIVE. This provides all employees with an understanding of the subject matters each department covers, and provides a preliminary search tool for Records. Every six to twelve months, files are examined to remove and destroy any duplicates, drafts, notes and other Non -Records that have been placed in folders in error. At the same time, files whose retention period has expired are removed and a Records Destruction Authorization form prepared. In accordance with California Government Code §34090.5, incorporated herein by reference as amended from time to time, any original paper Records may be destroyed at any time if the following two steps are taken: (1) The Record is scanned into a permanent electronic format, such as TIF or PDF (Laserfiche), and this format produces an accurate and legible copy that does not permit additions, deletions, or changes, and is accessible for public reference, and (2) a true copy, in CD or other secondary format, is kept in a safe and separate place. 317 02/01 /2010sm MANAGEMENT OF SCANNED PAPER RECORDS The City has two repositories for scanned Records: (1) Laserfiche for text documents and attached maps/plans measuring 8'/zx14 or smaller, and (2) the J drive for large format maps, aerial photos, surveys, building / improvement plans for public property, tract maps, grading plans, assessment districts, etc. Records with retention periods less than ten (10) years are usually not scanned. LASERFICHE SYSTEM Laserfiche is a valuable tool for storing and searching Records dating back to the City's incorporation. From Laserfiche, Records can be e-mailed or printed. For the management of Records and Legal Holds, it is the ideal tool. The Clerk's Office administers the Laserfiche system by providing training and oversight. The City pays a substantial annual license fee for each authorized viewing and scanning station. At present, there is at least one viewing station in each department, but the Clerk's Office is the sole licensed scanning station. The system converts scanned Records to TIF format, which cannot be manipulated, so a true representation of the original is assured. TIF format is simply a picture of the page scanned, black marks on a white sheet — it does not recognize letters or words. For the system to be fully useful, i.e. searchable, key pages of scanned Records are OCR'd (optical character recognition). This is an extra step for the Scanner and is done for the first page of documents at a minimum. Departments will discuss their needs regarding key pages to OCR with the Clerk's Office when they deliver their Records for scanning. The Clerk's Office routinely scans into Laserfiche, certain current paper Records from all departments — Records with permanent or long-term retention periods. As time allows, staff has been systematically scanning older paper Records into Laserfiche. The result is a comprehensive, user-friendly, efficient and accessible e-Records library available to every department. Limitations of Laserfiche: 1. Use of the font UNIVERS 12 pitch produces the clearest scanned documents. UNIVERS is recommended for all City forms, reports, letters and documents. Other fonts often result in jumbled letters and symbols. 2. Handwriting is not recognized by OCR. A TIF picture of the handwritten portion of a Record would be saved in the system for viewing and printing, but hand written text is not searchable. Preparing Records for Scanning into Laserfiche The decision on which documents to scan is made by each department. Due to the labor involved in the scanning process and the finite digital storage space, Records with retention periods less than ten (10) years are generally not worth scanning. 02/01/2010sm „. 318 Deliver files to be scanned to the Clerk's Office after completing the following: • Remove staples (replace with clips) • Remove tape or any other impediment to feeding sheets into the scanner • Remove duplicates • Remove non -records • Remove Records already scanned such as staff reports, resolutions, contracts, etc. • Organize documents in a consistent order. For example, if all project files are to be scanned, arrange documents within each file in the same order. This will make the end result on Laserfiche more user friendly. Security for Confidential Records Security can be applied to confidential documents scanned into Laserfiche by setting a unique password on those folders or files. Contact the Clerk's Office for instructions on securing folders/files. J DRIVE Within the City's network, a dedicated system drive (J) stores all imaged maps, aerial photos, surveys, building / improvement plans for public property, tract maps, grading plans, master and specific plans, utility plans, building plans, permits, etc. Public Works, Planning and Building & Safety departments have J drive folders, but only Public Works plans are available to the public via a link to the web site. Access to this valuable information is available from the City's website: > Public Works page > Development Services Division > Archive section. Scanned plans are saved in TIF format, and accompanying text documents are saved in PDF format. As a result, the prerequisites for destroying originals per Government Code §34090.5 is met provided departments perform quality control and prepare a Records Destruction Authorization Form listing all paper originals. The goal is to get all plans with long-term or permanent retention periods scanned and backed up so that the mountain of paper plans can be shredded. QUALITY CONTROL Quality control is critical to this process. Before original Records are destroyed, every scanned page is examined to ensure 100% legibility and completeness. Each department is responsible for performing quality control on the Records it sends to the Clerk's Office or Public Works to scan. The Clerk's Office holds Records in temporary Laserfiche folders until quality control is completed. Those performing quality control verify the following: 1 . Readability of each page of each document 2. Proper indexing of each document 3. Accurate page counts for each document 4. Accurate security for each document 5. Alert Clerk's Office/Public Works of any poor quality images requiring rescanning. 02/01 /2010sm " 319 MANAGEMENT OF INACTIVE RECORDS Inactive Records are Records that must be kept permanently or long-term, but are not needed in the daily operation of the City. STORAGE OF INACTIVE ELECTRONIC RECORDS Inactive electronic Records may be kept on shared drives if there is adequate memory space. If a department wishes to free up space or clean up its drive, the Director contacts Information Services (IS) to arrange to transfer these records off the drive to removable media such as CD, magneto -optical media, tape, or other electronic storage device. Information Services will advise on how and where the Records should be preserved. STORAGE OF INACTIVE PAPER RECORDS Inactive paper Records are stored in the basement of City Hall in the room designed for that purpose. This central records depository is managed by the Clerk's Office. The Clerk allots storage space to each department; sets standards for box size, weight and labeling; and establishes procedures for depositing Records. Each department retrieves and returns its Records as needed in response to request for information; keeps its allotted area neat and organized; provides the Clerk's Office with copies of Inactive Records Inventory forms; amends the Inactive Records Inventory form when files are added or removed from a box, and; notifies the City Clerk's Office if its space needs grow or shrink. Procedure for Depositing Records: • Use a cardboard box measuring approximately 16" long x 12" wide x 10" deep. • Fill the box about % full, allowing room to fully view files and make retrieving easier. • Limit the weight to 20-30 pounds. • Purge all duplicates and other Non -Records. • Purge unnecessary clips, fasteners, and bindings. • Do not mix permanent retention files with non -permanent files in one box. • Keep like files and the same years together. • Prepare & save a detailed Inactive Records Inventory form (Attachment 3). • Affix a completed Inactive Records Inventory form to the short end of each box. • Deliver the box to the basement and a copy of the form to the Clerk's Office. • Insert Styrofoam fillers if necessary to keep files upright (supply in basement). • The Clerk's Office verifies the "date to destroy" on the form. • The Clerk's Office schedules the files for scanning if applicable. • The Clerk's Office notifies the department that the form is complete & accurate. • The department then moves the completed form to the citywide S drive: S:\RECORDS INVENTORY - INACTIVE By storing active and inactive records inventories on the citywide S drive, even if protected as "read only" by the publishing department, they become fully searchable by all city employees. This is invaluable for research, cross-referencing, understanding of city workflow, and reduction of duplicate records. 02/01 /2010sm 320 MANAGEMENT DF DAMAGED RECORDS In the event that Records are damaged, employees assess the damage, perform recovery procedures, and when necessary, report Records that are unrecoverable to the Clerk. Actions necessary to recover documents can range from simply air -drying paper records to hiring restoration specialists for severely damaged Records of various media types. When unsure about what recovery steps to take, consult the Clerk's Office. 02/01 /2010sm " 321 MANAGEMENT OF SYSTEM DRIVES There are four drives available to most employees to use. Those drives and their purposes are as follows: The S DRIVE is a citywide network drive accessible to all employees. The purpose of this drive is interdepartmental exchange, file sharing, reduction of duplication, facilitate cooperative tasks and provide common knowledge. The I Drive is a citywide network drive accessible to all employees. The purpose of this drive is internal, informal communication. "Items of Interest" are posted and viewed here. The "X" DRIVE is a department network drive accessible to department staff and Information Services (IS) only. Each department has a separate drive, e.g. Building=U, Clerk=N, Community Services=H, Public Works=T, and so forth. The purpose of this drive is storage of documents specific to that department, which are of no value or concern to other departments. Sensitive and confidential information may be on departmental drives, and locked -down by IS so that only authorized personnel may view the files. The G DRIVE is an individual employee network drive accessible to the employee and IS only. The purpose of this drive is very limited. It is a "holding area" for drafts, temporary files, reference material and other Non -Records not needed by coworkers. This drive cannot be searched without obtaining the password from the employee, the department director or IS, so it is not to be used to store Official City Records. There are specialized programs/drives within the City system accessible to the departments that utilize them. A brief description of those programs/drives is set forth below: J Drive - Storage for plans and related documents scanned by Public Works, Building & Safety and Planning. The Public Works portion of the drive is linked to the City's web site, and accessible to all. M Drive - Storage for GIS and CAD created plans, maps, aerial photos, county databases, and documents, accessible to employees with the ArcView or AutoCAD programs. R Drive - Retired drive used by Finance prior to the HTE database. This drive is now used by Finance for reference only. Z Drive - DMS (Document Management System) used by Finance and Code Compliance for generating routine, standard letters and notices. HTE - Financial tracking database used by Finance, Building & Safety, Code Compliance, Human Resources, and Planning departments. 02/0112010sm�0" 322 The following drive does not have a purpose under the City policy, and is not to be used: C DRIVE = hard drive within each computer box, isolated, non -network and available to PC user only. It is not backed up, all contents would be lost if the PC crashed, it is not easily accessible to anyone except the password holder, and it is not searchable. DATA MAP Backup: Backup. Ac Delete Tapes torage All Employees, Public Web site No 1 2 Weeks NONE All Employees S drive No 2 Weeks 6 Weeks All Employees I drive No 2 Weeks 6 Weeks All Employees Telephone system No 2 Weeks NONE All Departments - Laserfiche No 2 Weeks 6 Weeks selected computer stations "X" drives Department Employees B&S:U, Clerk:N, CS:H, PW:T, No 2 Weeks 6 Weeks Finance:F, HR/RM:Y, Plannin :P Building & Safety, Planning, J drive No 2 Weeks 6 Weeks Public Works Planning, Public Works M drive No 2 Weeks 6 Weeks Building & Safety, Finance, H.T.E. database Planning, Human Resources, No 2 Weeks NONE Ion its own server) Code Compliance Finance, Code Compliance Z drive IHTE/DMS system) No 2 Weeks 6 Weeks Finance R drive (retired, reference only) No 2 Weeks 6 Weeks Individual Employees, Information Services (IS) G drives No 2 Weeks 6 Weeks (dept. head keeps list of pswds) Individual Employees, IS E-Mail inbox & sent box 60 days 2 Weeks 6 Weeks (dept. head keeps list of pswds) Individual Employees, IS E-Mail deleted box 7 days 2 Weeks 6 Weeks (dept. head keeps list of pswds) Individual Employees, IS E-Mail subfolders No 2 Weeks 6 Weeks (dept. head keeps list of pswds) Select Employees, IS Laptop computers No NONE NONE (dept. head keeps list of swds) Transfer Records to network daily Select Employees Blackberrys, cell, PDAs No NONE NONE (dept. head keeps list of pswds) Transfer Records to network daily In order for shared drives to fulfill their purpose, they must be kept organized and tidy. 02/01 /2010sm MANAGEMENT OF BACK UP DATA Back-up data is information that is not in use by the City, and is routinely stored separately upon portable media. It serves as a source for recovery in the event of a system problem or disaster. The City has two back up methods: 1. PORTABLE TAPES FOR ROUTINE RECOVERY. A full system back up is done every Friday. Incremental daily back ups are done Monday through Thursday - this only picks up changes since Friday's full system back up. The full system back up includes e- mail, HTE, Laserfiche, and all network drives. Back up tapes are rotated so that two weeks of data is always available before tapes are erased and reused. Back up tapes are stored offsite. 2. SECONDARY DIGITAL STORAGE FOR CATASTROPHIC RECOVERY. A master back up of all systems, except HTE, has been done. Every night, changes to system files are sent via data -cable to an offsite storage box. Currently, this data is held for six weeks. As the volume of data increases, the holding duration decreases due to the finite amount of digital storage space. 324 02/01 /2010sm MANAGEMENT OF INTERNET USE The internet is an invaluable tool for research to City employees. Other than work -related research, there is little else for which the internet should be used. Inappropriate use such as IM (instant messaging), downloading programs or software, and downloading music, photos or games exposes the City to major security breaches to its system, incapacitating viruses, steep fines for piracy, and severe reduction in system capacity and speed. To prevent overload or incompatibility, installation of any new software or program is prohibited on any City equipment unless clearance is first obtained from Information Services. To prevent contamination, downloading any personal e-mail attachment into the City system or onto City equipment is prohibited. See the CITY OF LA QUINTA PERSONNEL POLICY; SECTION 1.96, USE OF ELECTRONIC EQUIPMENT AND SYSTEMS for policies, prohibitions and consequences. 02/01/2010sm �u., 325 DEFINITION OF A LEGAL HOLD A Legal Hold suspends routine destruction of records and other documents upon a finding that such suspension is necessary under applicable law due to actual or reasonably anticipated litigation or governmental investigation or audit.13 "The obligation to preserve evidence arises (a) when the party has notice that the evidence is relevant to litigation; or (b) when a party should have known that the evidence may be relevant to future litigation."" Legal Holds apply to all Records and Non -Records in every medium and format. Material that responds to a Legal Hold is retained, separately if possible, until the litigation is finally concluded, and the City Attorney issues a Legal Hold Release Notice. MANAGEMENT OF LEGAL HOLDS The steps to the Legal Hold process15: 1. IDENTIFY TRIGGER EVENTS Legal Holds may be initiated by a City Attorney, Risk Management, the Clerk's Office, or any Department Director. Due to the serious nature of the need to preserve evidence, and the severe consequences of spoliation, all employees must be aware and inform their Department Director if they suspect an issue/event will result in litigation sometime in the future. 2. ANALYZE PRESERVATION DUTY If future litigation is suspected or anticipated, consult with the City Attorney, who will determine if a need to preserve evidence exists. 3. DEFINE SCOPE OF HOLD The City Attorney issues to Department Directors and other key players, a Legal Hold Notice (Attachment 5) defining the scope of the hold. The Legal Hold Notice provides instructions on what to preserve, how to preserve and where to preserve Records. Information Services receives all Legal Hold Notices to ensure that automatic deletion does not occur. The City Clerk's Office receives all Legal Hold Notices to keep a citywide log of Legal Holds. 4. IMPLEMENT THE LEGAL HOLD Department Directors distribute the Legal Hold Notice to the employees responsible for the active and inactive documents/media on hold and directly advises them of the duty to preserve. Note that Legal Holds can include ongoing and future Records. 5. MODIFY THE LEGAL HOLD Periodically, the City Attorney re -checks the scope of distribution of the Legal Hold Notice. This may result in broadening or narrowing, adding departments or file types, 02/01 /2010sm 326 .� or other modifications as the case progresses or the details surrounding a threatened litigation become clear. 6. MONITOR AND REMOVE THE LEGAL HOLD Directors post, announce or otherwise periodically (once a month is recommended) remind employees of the existence and obligations of the Legal Hold. Regarding Records of terminated / separated employees, Directors or their designee ensure the security, integrity, and control of Records left by former employees. The City Attorney notifies affected individuals and departments when the Legal Hold is wholly or partially released by issuing a Legal Hold Release Notice (Attachment 5). 7. RESUMPTION OF THE RECORDS LIFECYCLE Once a Legal Hold Release Notice is received, Records immediately resume their normal lifecycle. Those to be retained are refiled appropriately. If a Record that has been on Hold is due or overdue for destruction based on the Records Retention Schedule, a Records Destruction Authorization form is prepared. 02/01 /2010sm .. 321 RECORD MANAGEMENT HOUSEKEEPING CHECKLIST Employees, individually and as a departmental unit, must perform periodic housekeeping to comply with this Manual. This is not a fill-in or as -time -allows task, but a vital part of City operations. If done regularly, it is neither overwhelming nor time-consuming. Records management housekeeping is recommended at least every six months. Electronic Content Management experts from the Association for Information and Image Management International (AIIM) have cited that: o It costs $120 to find a misfiled document. o It costs $220 to reproduce a lost document. o Three percent (3%) of all documents are misfiled. o People spend 50% of their document -related time looking for the document. The following checklist will assist employees in performing periodic housekeeping's: ✓ Remove or destroy personal, non -business paper documents from your work area. ✓ Remove or destroy personal electronic files from your computer system. ✓ If you have received a Legal Hold Notice, be sure any documents or electronic files subject to it are not destroyed. Segregate and preserve these files. If you are unsure which files are subject to the Legal Hold, be sure to seek guidance from your supervisor. ✓ Be sure paper and electronic files in your work area and on your computer are properly labeled. ✓ Dispose of any non -records not subject to a Legal Hold, such as drafts, work notes, paper/electronic copies, working copies of other files, reference materials, and articles. ✓ Box up expired records not subject to a Legal Hold, and prepare a Records Destruction Authorization form. ✓ Organize, box up and inventory Inactive Paper Records for transfer to basement storage. ✓ Organize electronic files on individual G drive, departmental drive, and the citywide S drive. 02101/2010sm 328 MANAGEMENT OF REQUESTS FOR PUBLIC RECORDS Public Records requests are governed by California Government Code Sections 6250-6270, which is incorporated herein by reference as amended from time to time. The Code sets forth time limits, fees, records not subject to disclosure, information to redact, etc. The full text of the Code is on file in the Clerk's Office and available on line. The City strictly adheres to all the provisions of the Government Code. GC 6252(e) defines a Public Record as "any writing containing information relating to the conduct of the public's business prepared, owned, used, or retained by any state or local agency regardless of physical form or characteristics." Disclosure of Records involves two fundamental yet competing interests: (1) prevention of secrecy in government, and (2) protection of individual privacy. RESPONSE TIME NOTE: Inspection of Records is permitted only in the presence of City personnel. No original Records are released. Inspection of Records - GC Section 6253(a) requires that routinely available Public Records be open to inspection at all times during normal office hours. The law does require Requesters to make arrangements in advance for the inspection of voluminous Records if staff cannot accommodate their request on the spot. Copies of Records — GC Section 6253(b)(c) requires prompt response to Record requests, but no later than ten (10) days after receipt of the request. The City may invoke up to a fourteen (14) day extension under unusual circumstances. Unusual circumstances include the need to search or collect Records from remote storage; review voluminous records; or consult with another agency. The exception is FPPC-related documents, which must be opened for inspection or copies supplied, within two business days of the request. GUIDANCE To REQUESTER Most members of the public do not know all the types of records cities keep, nor do they know the official name of forms, studies, print outs, files, etc. With this in mind, the Public Records Act requires public employees to guide Requesters in the following ways: • Assist the person to identify records and information that are responsive to the request or to the purpose of the request if revealed. • Describe the information technology in which the records exist. • Provide suggestions for overcoming any practical basis for denying access to the records or information sought. 02/01 /201 Osm •• 329 A Request for Public Records cannot compel the City to compile data, gather information, perform research, or otherwise create a Record that does not exist or that is not maintained in the normal course of business.17 FORMAT OF RESPONSE State law specifies that if the Record(s) requested exist in electronic form, and the Requester asks for them to be transmitted to him/her in electronic form, government must comply. Copy fees cannot be charged for e-mailed documents. This does not mean that paper records should be scanned and then e-mailed free of charge. In keeping with the City's "green" policies, all copies are 2-sided unless there is a compelling reason to use only one side of paper. To clarify, the City's copy charge is per page, not per sheet of paper - a 2-sided document is 2 pages. PROCEDURE Requests for Public Records, whether they are in connection with a lawsuit via subpoena or from any member of the public, are logged and tracked by the Clerk's Office. In this way, there is a comprehensive, central record of dates and details of every request received and completed by employees no matter how simple or complex. Verbal or written requests are accepted; however, the City's Request for Public Records form (Attachment 6) is preferred for tracking purposes. Refer Requesters to the interactive form, and employees taking a verbal request are asked to document the details directly onto the interactive form on the web site. The form is submitted electronically to the Clerk's Office by clicking "submit" at the bottom. All requests for public records and subpoenas are logged then e-mailed to the pertinent Department(s) to research. The exception to this procedure is requests made in person that can be fulfilled immediately. In this case, employees collect copying fees if applicable, and provide the information first, then submit the Request for Public Records form to the Clerk's Office to log. If clarification of the request is needed, employees may contact the Requester directly, or ask the Clerk's Office to do so. Once Records responding to the request are identified by the department, the Clerk's Office is contacted. The Clerk's Office arranges viewing, delivery, or pick up of the Records, and issues an invoice if necessary. The exception to this procedure is the reproduction of plans or oversized documents, which is done by an outside service. In this case, the Requester, with the department's approval, arranges for pick up, copying and return of originals by a bonded currier. NOTE: Copyrighted or proprietary documents, such as architectural or engineering plans, literature not published by the City, may never be released to the public without first obtaining written authorization from the original author/designer. In most cases, it is best to refer the Requester to the owner of the document to make arrangements directly. The 02/01 /2010sm •• 330 exception to this is a Subpoena for Records, Court Order or District Attorney investigation, where material is provided without the need to obtain the author's/designer's authorization. RESPONSIVENESS The Clerk's Office does not keep copies of documents supplied to Requesters by all departments, nor does the Clerk's Office review documents to determine if they are responsive to the request. The department that is the custodian of the Records requested is in the best position to make the determination that the request is fulfilled completely and accurately. In addition, the department is responsible for redacting or withholding exempt information before making copies or transmitting via e-mail. EXEMPT FROM DISCLOSURE The redaction of some information is necessary to protect individual privacy. Confidential personal and financial information is not divulged e.g. social security numbers, driver's license number, date of birth, home addresses and telephones, cell numbers, personal or business income/net worth, copies of checks, etc. This type of information is redacted prior to release of any Record. Some Records are exempt from disclosure in their entirety. Examples of exempt records include pending litigation/negotiations, closed session materials, eminent domain proceedings, real estate appraisals, feasibility studies relative to property acquisition or construction contracts, City personnel files (except employment contracts, which are public), workers' compensation information, certain petition signatures, archaeological site data, geological info concerning wells, etc. Direct any question as to whether a Record is exempt from disclosure to a Clerk who will consult with the City Attorney if necessary. NOTIFICATION If the requesting party self -identifies as a reporter, or is a known reporter, inform the Director of the department that is the custodian of the records requested. If the request has potential legal issues, notify the City Attorney. FEES The amount that may be charged for duplication of Records is set by City Council Resolution. This Resolution conforms to Government Code Section 6253(b), which permits only the reimbursement of direct costs of duplication. No charges for labor or research are permitted, but postage or fax costs may be added. Electronically transmitted Records are free. There are four exceptions to the fee schedule set by City Council Resolution. They are: 1. Current Agenda or Staff Report — free, unless an entire agenda packet is requested in which case, the fee schedule set forth in the City Council Resolution applies. 2. Fair Political Practices Commission (FPPC) Records — copies of reports and statements filed pursuant to FPPC regulations are provided at 10C per page. If the request is for documents that are older than five years, a $5 retrieval 02/01 /2010sm 331 fee may be added. Government Code Section 81008(a) (codified in the Political Reform Act of 1974) is incorporated herein by reference as amended from time to time and expressly made a part of this Manual. 3. Certified Payroll Records — copies of certified payroll records for contractors and subcontractors of public works projects are provided within 10 days, at the cost of $1 for the first page and 25C for each page thereafter. Note: individuals' addresses and social security numbers are redacted prior to release. California Code of Regulations, Title 8, Section 16402 is incorporated herein by reference as amended from time to time and expressly made a part of this Manual. 4. Subpoenas related to Civil Proceedings (where the City is not a party) — copies requested pursuant to a subpoena are provided at the cost of 10G per page for 81/z"x14" or smaller. The actual cost is charged for: reproduction of oversize documents; documents requiring special processing, and; postage. In addition, labor fees are charged at the rate of $6 per Y< hour, or portion thereof, for locating and copying documents. The deadline for compliance is stated on the subpoena. Fees are charged to the party serving the subpoena for records. California Evidence Code Section 1563(b)(1) is incorporated herein by reference as amended from time to time and expressly made a part of this Manual. All fees are submitted to the Finance Department, and deposited into the revenue account of the department that made the copies. The exception is fees related to subpoenas. Subpoena fees collected for copies, labor, postage, appearance, etc. are deposited into the MI (misc.) account. 02/01/2010sm 332 he.. MANAGEMENT OF CLAIMS, SUBPOENAS & SUMMONS The Clerk's Office is the receiver of all legal documents served on the City of La Quinta or any of its officers or employees. Direct all Process Servers to the Clerk's Office — refuse to accept or even handle the paper work. Ask the Server to read the document to you if you are unsure of its type or content. The Clerk or a Deputy Clerk will determine if the service is legal and proper before accepting on behalf of the City. If the Clerk or a Deputy Clerk is unavailable, schedule a date and time for the Server to return when a Clerk is available. The claim, subpoena or summons is date stamped, logged, distributed and tracked by the Clerk's Office. They are all scanned into Laserfiche and can be found in the City Clerk folder > Scanned Miscellaneous Documents > Appeals -Claims -Summons -Legal. CLAIMS Claims should be submitted on the City's form Claim for Damages to Person or Property located on the City's web site at: City Clerk page > Forms > Claim for Damages. All claims are submitted to the Clerk's Office where it is processed and forwarded to the City's Risk Manager, who transmits it to the City's claims administrator. A copy is also given to the Department Head whose department is named in the claim. The claims administrator reviews the claim and submits a recommendation to the City. After a Council vote on the claim, the Clerk's Office informs the claimant of the result in writing. SUBPOENA FOR PRODUCTION OF BUSINESS RECORDS The Clerk's Office receives all subpoenas and distributes them via e-mail to the Department Records Custodian in each department holding related Records. The DRCs gather responsive Records and contact the Clerk's Office with the volume and type of Records collected. The Clerk's Office contacts the attorney who issued the subpoena to discuss the best method of transmitting .the Records. Depending upon the attorney's needs and the volume of Records produced, the DRCs will either copy their department's Records and deliver them to the Clerk's Office with a page count, or provide the originals to the Clerk's Office to monitor copying/scanning by a service hired by the attorney. The deadline for delivering the Records to the Clerk's Office is always one week before the date stated in Item 1 of the subpoena. This allows time for packaging and mailing the copied Records, or arranging for the copying/scanning service. SUMMONS OR SUBPOENA TO APPEAR When received by the Clerk's Office, copies are immediately forwarded to the City Attorney, the Assistant City Manager -Management Services, the Risk Manager, the employee/officer summoned and his/her Department Head. If the City is a party to the case, the City Attorney manages the City's interests in the case from that point. If the City is not a party to the case, the Clerk's Office and noticed personnel work together to satisfy the subpoena. 02/01 /2010sm w.. 333 RECORDS MANAGEMENT EDUCATION AND TRAINING "An organization can enhance its prospects for a successful retention program — and reduce its risk of exposure — if it conducts periodic reviews and takes meaningful steps to improve compliance with the program. Documentation of the organization's efforts to educate and instruct employees can support the administration and consistent application of the policy. It may also assist an organization in defending its policy in legal proceedings.i1e The Clerk's Office holds responsibility for initial and ongoing staff training on records management policies and procedures. Periodically, sessions are held to explain this Manual to new employees, and refresher courses are offered to existing employees. At any time, employees may contact the Clerk's Office regarding records management questions. osio, izoi osm 334 ATTACHMENT INDEX Note: all Records Management forms can be found on the citywide S drive > City Clerk folder > Forms ATTACHMENT 1 : RECORDS RETENTION SCHEDULE ATTACHMENT 2: RECORDS DESTRUCTION AUTHORIZATION FORM ATTACHMENT 3: INACTIVE RECORDS INVENTORY FORM ATTACHMENT 4: LEGAL HOLD NOTICE ATTACHMENT S: LEGAL HOLD RELEASE NOTICE ATTACHMENT 6: REQUEST FOR PUBLIC RECORDS FORM 02/01 /2010sm -90-. 33 NOTES 1 California Secretary of State, Archives Division, Records Management, Local Government Records Management Guidelines, February 2006 2 Ibid. 3 Dr. Mark Langemo, CRM, FAI, Winning Strategies for Successful Records Management Program ° Ibid. 5 CR Ragan, JM Redgrave, LA Wagner, The Sedona Conference, Editors -in -Chief The Sedona Guidelines: Best Practice Guidelines & Commentary for Managing Information & Records in the Electronic Age 6 Dr. Mark Langemo, CRM, FAI, supra, Winning Strategies for Successful Records Management Program Ibid. 9 Standards Board, Association for Information and Image Management International, Analysis, Selection and Implementation of Electronic Document Management Systems, a Recommended Practice Report 9 California Secretary of State, Archives Division, Records Management, supra, Local Government Records Management Guidelines, February 2006. 10 Ibid. 11 Ibid. 12 John Isaza, Esq., E-Discovery Compels A Seat for RIM at the Counsel Table, The Information Management Journal, ARMA International, February 2007 13 John J. Isaza, Esq., Researcher for ARMA International Educational Foundation, ARMA meeting presentation, January 2009 14 Legal precedence: Zubulake v. UBS Warburg (SDNY 2003) 220 F.R.D. 212. 15 John J. Isaza, Esq., Researcher for ARMA International Educational Foundation, supra, ARMA meeting presentation, January 2009. 16 John J. Jablonski, Esq., Focusing on the Big Picture, Information Management Magazine, July 2009 17 Debra Bowen, Secretary of State, State of California, Guidelines for Access To Public Records, January 2007 1s CR Ragan, JM Redgrave, LA Wagner, The Sedona Conference, Editors -in -Chief, supra, The Sedona Guidelines: Best Practice Guidelines & Commentary for Managing lnformaiton & Records in the Electronic Age. 02/01 /2010sm u. 336 ATTACHMENT 1 RECORD RETENTION SCHEDULE W W CITY OF LA QUINTA CITY CLERK'S ❑FFICE 1. i city 6F [a aniNta, CaN jormia - -. RETENTION SCHEDULE TABLE OF CONTENTS ADMINISTRATION PAGE 700 101 Correspondence & Reference _ 6 102 Publications 6 103 Policies & Procedures __'_ _ _ _ 6 104 Public Relations 7 105 Information Technologies _ $_ 106 Records Management 6 200 PLANNINGAND REDEVELOPMENT 201 (Open) 202 Historic Preservation 9 203 Planning _ 9 204 _ Community Development Block Grant Frog 10 208 Redevelopment 300 ECONOMIC DEVELOPMENT AND MARKETING 301 Economic Development 11 302 Marketing 11 — 400 FINANCIAL AND FISCAL - 401 General Accounting 12 402 Banking Records 12 403 Audits 13 404 Payroll 13 405 Bonds 13 406 Retirement 13 407 Investments 14 408 Revenue 14 409 Taxes 14 Page 1 of 36 410- -- - 14 -- ---Budgets 411 Cost Analysis Studies _ _ __— 15 — 412_ Accounts Payable and Purchasing 15 413 Bids 15 500 — HUMAN RESOURCES AND RISK MANAGEMENT I j 501 Human Resources Administration I 16 502 Personnel Records 16 503 Salary and Benefits 16 504 Classifications 17 505 Personnel Management 17 506 Recruitment and Selection 17 507 Education and Training 18 508 Safety and Medical Records 18 509 Labor Relations 18 510 Risk Management 19 600 CONTRACTS, SUPPLIES, AND EQUIPMENT 601 (Open) 602 Contracts and Agreements 20 603 Inventory, Supplies, and Maintenance 20 700 LEGAL AND LEGISLATIVE 701 Legislative (inclu Board & Commission Agendas, etc) 702 Elections 703 Legal Investigations and Litigations 704 Legal Operations 705 Assessment/Special Districts 800 CONSTRUCTION AND ENGINEERING 801 General Administration 802 Engineering Permits and Inspections 803 Engineering Maps, Plans, and Specs 804 Building Permits and Inspections 805 Building Plans and Specifications 806 Capital Projects 807 Streets, Bridges, Sidewalks, Curbs, Gutters, & Driveways W W C9 - 21 - 22 _ 22 22 24 Page 2 of 36 25 25 25 26 26 - 26 26 808 Storm Drainage, Flood Control& Sanitation 809 Traffic Engineering 810 Parking- 900 (open) 1000 PROPERTY - - -- - - - - -. - 1001_ Right -Of -Ways 1002 Real Property 1003 Boundary Files 1004 Annexations 1100 PUBLIC FACILITIES 1101 Administrative Buildings 1102 Parks and Open Space 1200 UTILITIES, COMMUNICATIONS, AND TRANSPORTATION 1201 General Utilities - 1202 Gas and Electric 1203 (Open) 1204 Water Service 1205 Telephone 1206 Cable Television 1207 Transportation 1300 SAFETY AND ENVIRONMENTAL 27 - -- 27 27- -- 28 28 28 28 29 - 29 30 30- 30 - - - - 30 30 30 1301 General Administration 31 1302 Emergency Services 31 1303 Police Services 31 1304 Fire Services 31 1305 Animal Control 32 1306 Environmental Issues & Conservation 32 1307 Code Enforcement and Permits 33 w Page 3 of 36 CD I 1400 ARTS, RECREATION, AND EDUCATION 1401 Cultural Arts 34 1402 Recreation Programs and Activities 34 1403 Education 34 I 1500 GOVERNMENTAL ORGANIZATIONS & OFFICES 1501 United States 35 1 502 State of California 35 1503 Regional 35 1504 Riverside County 35 1505 Intra-City 36 1506 International 36 Page 4 of 36 DEPARTMENT CODES _ _B+S Building & Safety/Code Compliance CC City Clerk CS Community Services CM City Manager Dept F Finance PL Planning PW Public Works RETENTION SCHEDULE CITATIONS Business and Professions 3&P ;AC California Administrative ;CP Code of Civil Procedure _ ;CR Code of California Regulations _ ;EQA California Environmental Quality Act CFR _Code of Federal Regulations EC Election Code FMLA Family and Medical Leave Act, 1993 GC Government Code H&S Health and Safety Code HUD Housing and Urban Development LQCC / CM La Quinta City Council Resolution / City Manger approval LQCC / CA La Quints City Council Resolution / City Attorney approval OMB Federal Office of Management & Budget _ OSHA Occupational Safety and Health Act PC Penal Code POST Post Office Standards Training UFC Uniform Fire Code USC United States Code _ WIC Welfare and Institutions Code w 4�:z Page 5 of 36 !V city of ca C hida, eaNf ormia For all files, retention should be PERMANENT if contents have historical value. Retention pertains to original record, except where otherwise noted in the Records Management Manual LIFFS Description TOTAL Primary Scan / Citation _ Number RETENTION Responsibility Image 1 OO ADMINISTRATION ADMIN =4D1 CQRRE POND'ENCEAWREFERENCE 101.01 Chronological Correspondence current year + 2 years all departments CC:no GC34090(d) 101.02 Conferences & Meetings (external) destroy at will all departments CC:no not a city record 101.03 Commissions, Committees- General current year + 2 years supporting dept CC:no GC34090(d) _Boards, 101.04 Council Chamber Reservations / Facility Use current year + 2 years CC:nc, GC34090 101.05 Suspense & Tickler Files, General Subject current year + 2 years all departments y CC:no GC34090 101.06 Departmental Staff Meetings, General Subject current year + 2 years hosting dept CC:no GC34090 101.07 Work & Vacation Schedules until superseded all departments CC:no copies 101.08 Telephone Directories until superseded. all departments CC:no copies 101.09 Reference Materials until superseded all departments CC:no copies 101.10 Instruction for Completing Specific Tasks destroy at will issuing dept CC:no GC34090 ADM_ INt 1'02- PUBLICATIOfV'Sr 102.01 Public Hearing Postings (non -legal) current year + 2 years issuing dept CC:no GC34090.7; 54960.1(c)(1 I 102.02 Meeting Notices, Other current year + 2 years issuing dept CC:no GC34090 102.03 Display Ads & Misc. (non -legal) current year + 2 years issuing dept CC:no GC34090 102.04 Subscriptions (non -City publications) destroy at will receiving dept CC:no copies 102.05 Publication Rates until superseded FINANCE CC:no copies 102.06 Web Site files current year + 2 years publishing dept CC:no GC34090 ADNII 03= QQ'LJ"GIES]�&fj_P.ROEE- _E$. Y• 103.01 Mission Statements until superseded + 2 years CITY MANAGER shared drive GC34090; 40801 103.02 Administrative Policies until superseded + 5 years CITY MANAGER shared drive GC34090d 103.03 (OPEN) 103.04 Goals & Objectives current year + 2 years CITY MANAGER shared drive GC34090 W Page 6 of 36 W UFFS Description TOTAL Primary Scan / Citation Number RETENTION Responsibility i Image 'I 29 CFT 1627.3; Lbr Rltns Sec 1174; 29 CFR -103.05 Organizational Charts until superseded + 5 years CITY MANAGER shared drive 1602.30.32; GC6250 at seq; 29 CFR; GC 12946, 34090 ADMIN. 104 PUBLIC RELATIONS. 104.01 Public Inquires & Complaints current year + 2 years receiving dept CC:no GC34090 104.02 Press Releases, Issued by City current year + 2 years issuing dept CC:no GC34090 104.03 Newsletter, Created by City until superseded + 2 years issuing dept CC:no GC34090 104.04 Other Publications, Created by City until superseded + 2 years issuing dept CSmo GC34090 104.05 City Brochures Calendars, Created by City until superseded + 2 years issuing dept CS:no GC34090 104.06 -& Public Ceremonies & Events, Produced by City .- current year + 2 years producing dept CS:no GC34090 104.07 City Anniversary Events current year + 2 years producing dept CS:no GC34090 104.08 Other Special Events, Produced by City current year + 2 years producing dept CS:no GC34090 104.09 Public Surveys/Questionnaires, Issued by City current year + 2 years issuing dept CC:no - GC34090 104.10 Awards & Donations Received by the City PERMANENT CITY MANAGER CC:no GC34090 104.11 Awards, Proclamations & Donations Presented by the City PERMANENT issuing dept CC:no GC34090 104.12 Pillars of the Community Program PERMANENT CLERK+ COM SVC CS:yes GC34090 104.13 Senior Inspiration Award Program PERMANENT COMMUNITY SVC CS:yes GC34090 104.14 Civic Organizations & Clubs until superseded + 2 years COMMUNITY SVC r CC:no GC34090 104.15 Community Education until superseded + 2 years issuing dept _ CC:no GC34090 104.16 Promotional Activities current year + 2 years issuing dept CS:no GC34090 104.17 Newspaper Clippings about City PERMANENT CLERK CC:no historic value 104.18 Photographs: Historic or Public Property PERMANENT receiving dept CC:no historic value 104.19 City Seal, Logo - Bird, Flower, Tree PERMANENT CLERK CC:no historic value 104.20 City Pins PERMANENT CLERK CC:no historic value 104.21 City Flag PERMANENT BUILDING CC:no historic value 104.22 Acknowledgment Areas Program PERMANENT COMMUNITY SVC CS:yes historic value 104.23 Keys to the City PERMANENT CLERK _ CC:no historic value 104.24 Sister City Program, designation/correspondence PERMANENT CLERK CC:no historic value W 4�:a Page 7 of 36 .A UFFS _ Description t TOTAL_ Primary i Scan / Citation Number RETENTION Responsibility i Image i ADMIN.:1'05 INFORMATION TECHNOLOGIES _ 105.01 Computer Software, programs & manuals until superseded + 2 years INFO SERVICES j CC:no GC34090 105.02 Telephone System, programs & manuals 1 until superseded + 2 years INFO SERVICES _ j CC:no GC34090 105.03 Software Licenses until superseded + 2 years INFO SERVICES CC:no _ GC34090 _ 105.04 —OPEN) r I 105.05 Warranties on Software & Equipment until superseded + 2 years INFO SERVICES CC:no GC34090 GC34090; CCP337.2, 105.06 Configuration Maps & Plans of Systems current year + 4 years INFO SERVICES CC:no 343 105.07 Daily backup of system files 14 days INFO SERVICES NA LQCC 105.08 Weekly backup of system files 14 days INFO SERVICES NA LQCC 105.09 Monthly backup of system files not done INFO SERVICES NA NA 105.10 Annual backup of system files not done INFO SERVICES NA NA 105.11 E-Mail inbox and sent folders 60 days every employee no LQCC 105.12 E-Mail deleted items folder 7 days every employee no LQCC AOMIN:�7:0(i' RECORDsimANA EIVIENT:. . . 106.01 Filing Systems& Procedures / Records Management Manual until superseded + 2 years CLERK CC:no GC34090; 40801 106.02 Retention Schedule until superseded + 4 years CLERK shared drive CCP343 106.03 Records Destruction Authorizations PERMANENT CLERK CC:yes GC34090 106.04 Records Inventories, Inactive in basement PERMANENT depositing dept CC:no GC34090 106.05 Records Indexing Lists PERMANENT filing dept CC:no GC34090 106.06 Records Inventories, Active PERMANENT filing dept - CC:no GC34090 106.07 Digital Imaging based on content CLERK CC:no _ NA 106.08 Records Storage Alternatives _ destroy at will CLERK CC:no GC34090 106.09 Electronic Files based on content creating dept CC:no NA W 'p Page 8 of 36 UFFS Description TOTAL Primary - Scan / Citation Number RETENTION Responsibility Image 200 PLANNING Sc REDEVELOPMENT PCAN/R'EDEV201 01 PENI 201.00(OPEN) PL'�DEV202 HISTORIC PRESERVATION 202.01 Historic Site Inventories PERMANENT PLANNING CC:no GC34090d, LQCC/CM 202.02 Master Plans -', until superseded + 2 years PLANNING CC:no GC34090 202.03 Preservation Case Files PERMANENT PLANNING i PL:yes GC34090 202.04 Archeological Collections PERMANENT PLANNING PL:no GC30490 PLNLREDEV203 PLANNING 203.01 Tentative Tract Maps PERMANENT PLANNING PL:yes GC34090.7; H&S19850 203.02 Tentative Parcel Maps PERMANENT PLANNING PL:yes same as 203.01 203.03 Zone Changes _ PERMANENT PLANNING.. _ PL:no GC34090 GC34090.7; H&S19850; 203.04 Variances PERMANENT PLANNING PL:yes 4003; 4004 203.05 Major Use / Event Permits PERMANENT PLANNING PL:no GC34090d, LQCC/CM 203.06 Minor Use / Event Permits PERMANENT PLANNING PL:no GC34090d, LQCC/CM 203.07 Temporary Use Permits until expiration + 5 years PLANNING PL:no GC34090d, LQCC/CM 203.08 - _ Conditional Use Permits PERMANENT PLANNING PL:yes same as 203.04 203.09 Zoning Interpretations (Maps) current year + 2 years PLANNING PL:no GC34090 203.10 (OPEN) 203.11 General Plan Amendments PERMANENT PLANNING PL:yes GC50110, LQCC/CM 203.12 Lot Line Adjustments / Cert. of Compliance PERMANENT PLANNING PL:yes GC34090a 203.13 Environmental Impact Files PERMANENT PLANNING PL:yes GC34090a 203.14 (OPEN) _ 203.15 Comprehensive Sign Programs PERMANENT PLANNING PL:yes GC34090, LQCC/CM 203.16 Temporary Signs (Real Estate, Political, etc.) until expiration + 2 years PLANNING PL:no GC34090d 203.17 Monument / Sign Permits - PERMANENT PLANNING PL:yes same as 203.04 203.18 Directional Signs, City -owned until superseded + 2 years PUBLIC WORKS PW:no - GC34090 203.19 Parcel Mergers w/o Parcel Maps PERMANENT PLANNING PL:yes same as 203.04 203.20 (OPEN) 203.21 Specific Plans PERMANENT PLANNING PL:yes same as 203.01 203.22 Moratoriums PERMANENT PLANNING PL:no same as 203.04 203.23 Waivers PERMANENT PLANNING PL:yes GC34090a 203.24 Plot Plans / Site Development Permits PERMANENT PLANNING PL:yes GC34090d, LQCC/CM 203.25 Second Unit Permits PERMANENT PLANNING B+S:no same as 203.04 Page 9 of 36 G.7 .P M UFFS Description TOTAL Primary Scan / Citation Number RETENTION Responsibility Image 203.26 (OPEN) 203.27 Demographics and Statistics i until completed + 4 years CITY MANAGER CC:no GC34090d 203.28(OPEN) 203.29 (OPEN) _ 203.30 Agricultural Preserves PERMANENT PLANNING I PL:no GC34090a 203.31 Regional Planning until superseded + 2 years PLANNING PL:no GC34090 203.32 Appeals - case files PERMANENT dept. managing case ! CC:yes, PL:yes I same as 203.04 PtJNJREDEV204 COMMUNITY_ DEVELOPMENT B_LOCCK GRANT PROGRAM (CDBG) 24CFR570.502(b)(3); 204.01 General until completed + 4 years COMMUNITY SERVICES CC:no 241CFR85.42; OMB Cir A 110 (attach C), A102, 128; HUD regs 204.02 Applications - filed by year until completed + 4 years PLANNING CC:no same as 204.01 PLNftDEN20�5 jORENl �N/REDEu206_' t{ORENIx PLN REDEYr208 REDEVELOP.IMENT' 208.01 Redevelopment Plan PERMANENT RDA CC:yes GC34090.7; H&S19850 208.02 Project Areas PERMANENT _ -__ RDA CC:yes same as 208.01 - GC34090;- 208.03 Housing Loan Programs (case files) PERMANENT RDA CC:yes 24CFR570.502(b)(3); 24CFR8.42; OMB circ SA- 110 208.04 Housing Loan Correspondence current year + 2 years _ RDA CC:no GC34090 208.05 Rental Program: Multi -Family (case files) PERMANENT RDA CC:yes same as 208.03 208.06 Rehab Program: Residential (case files) PERMANENT RDA CC:yes same as 208.03 208.07 Sewer Subsidy Program (case files) PERMANENT RDA CC:yes same as 208.03 208.08 Rental Program: Single -Family (case files) PERMANENT RDA CC:yes same as 208.03 208.09 Assessment Subsidy Program (case files) PERMANENT RDA CC:yes same as 208.03 208.10 (OPEN) 208.11 Rehab Program: Commercial (case files) PERMANENT RDA CC:yes same as 208.03 208.12 Implementation Plans (5-year / Project Areas) PERMANENT RDA PL:no GC34090 Ca Page 10 of 36 v UFFS Description TOTAL Primary Scan / Citation Number RETENTION Responsibility Image 300 ECONOMIC DEVELOPMENT & MARKETING ECON/M10301 ECLrOP.MENT� 301.01 Economic Development Plan PERMANENT DEVELOPMENT SVC CC:no GC34090 301.02 Studies / Research / Demographics until completed + 2 years DEVELOPMENT SVC CC:no GC34090d 301.03 Business Development / Projects until completed + 2 years DEVELOPMENT SVC CC:no GC34090d ECON7MKiTr302 MARKETINGI. 302.01 Marketing Studies while current + 2 years DEVELOPMENT SVC CC:no GC34090d 302.02 Videos & Photos while current + 2 years DEVELOPMENT SVC CC:no GC34090 W Jb Page 11 of 36 00 UFFS Description TOTAL Primary Scan / Citation Number RETENTION Responsibility Image 400 FINANCIAL & FISCAL FINANCIAL 401 GENERAL ACCOUNTI "'-- 401 .01 Chart of Accounts until audited + 7 years FINANCE F:no GC34090 401.02 Budgetary Accounting _'i until audited + 7 years FINANCE F:no GC34090 401J03 Budget Adjustments _ i until _audited + 7 years FINANCE F:no GC34090 401.04 Check Registers i until audited + 7 years FINANCE F:no CCP337; GC34090 GC34090; 26CFR301 65- 401.05 Fixed Assets: Inventory &Disposal until audited + 7 years FINANCE F:no 1(F) 4.01 .06 Requests for Payment (check requests) until audited + 7 years FINANCE F:no GC34090 401.07 Demands and Warrants until audited + 7 years FINANCE I CC:no GC34090 401.08 Petty Cash until audited + 7 years FINANCE F:no GC34090 401.09 Statements of Indebtedness - until audited + 7 years FINANCE CC:no GC34090 401.10 Monthly Financial Statements (Rev/Exp Rpts) current year + 2 years FINANCE CC:no GC34090 401.11 Annual Financial Statements & Reports until audited + 7 years FINANCE F:yes GC34090.7 401.12 State Revenues (Mandated Costs) until audited + 7 years FINANCE F:no GC34090 401.13 Fiscal Analysis current year FINANCE F:no _ GC34090; GC6250 401.14 Revenue Studies current year FINANCE F:no GC34090; GC6250 401.15 (OPEN) 401.16 Gann Regulations (see 410.10 for Gann Limit) until superseded + 2 years FINANCE r CC:no GC34090, 40801 401.17 La Quints Financing Authority Bond PERMANENT FINANCE F:no GC34090 401.18 Waste Management Fees while current + 2 years CLERK CC:no GC34090 401.19 Grants (granted BY City) until audited + 7 years managing dept. F:no GC34090 F.INANCI"AL 402 BANKI _ RECORDS,= 402.01 Bank Deposit Slips until audited + 7 years FINANCE F:no GC34090; CCP337 402.02 Bank Statements until audited + 7 years FINANCE F:no GC34090; 26CFR16001-1 402.03 Check Stubs, Canceled Checks until audited + 7 years FINANCE F:no GC34090; CCP337 402.04 Signature Cards and Authorizations until separated + 5 years FINANCE F:no see Oath 402.05 (OPEN) 402.06 Bank Reconciliation until audited + 7 years FINANCE F:no same as 402.02 402.07 Daily Balance Reporting current year FINANCE F:no GC34090; GC6250 402.08 Bad Checks until audited + 7 years FINANCE F:no GC34090; CCP337 402.09 Stale/Dated Checks until audited + 7 years FINANCE F:no GC34090; CCP337 402.10 Voided Checks until audited + 7 years FINANCE F:no GC34090; CCP337 402.11 Stop Payments until audited + 7 years FINANCE F:no GC34090; CCP337 Page 12 of 36 c0 UFFS Description - - I- - - TOTAL Primary - 1 Scan / Citation Number RETENTION Res onsibilit Image _ FINA�NEIA�Lf40'3 rR 403.01 Audit Reports, Internal 4 years FINANCE F:no GC34090; OMB:A-128 403.02 3. - Audit Reports, External __itReport 4 years ---_. FINANCE -_---__-_ - F:no - GC34090; OMB:A-128 _- -- __ 403.03 Audit Guidelines until superseded + 2 years FINANCE F:no GC34090;40801 403.04 .Audit Preparation Documents until audited + 7 years FINANCE I F:no GC34090; OMB:A 128 403.05 Audit Working Files until audited + 7 years FINANCE F:no GC34090; OMB:A-128 --.._--_-___ - - -- -_--_, I F.INANCIAC-404 PAYROLL' 404.01 Payroll Records, Active until separation + 3 years FINANCE F:no GC34090; 29CFR516.2 404.02 Payroll Records, Terminated 1 3 years FINANCE F:no GC34090; 29CFR516.2 404.03 Payroll Deductions and Authorizations until separation + 3 years FINANCE F:no GC34090; 29CFR516.2 404.04 Payroll Schedules until superseded + 2 years FINANCE F:no GC12946; & 1602.1402.1416.6121 GC34090; 29CFR516.2; 20CFR516.6(1);IRS Reg 404.05 Time Sheets until audited + 7 years FINANCE F:no 31 .6001-1(a)W; R&T19530; LC71741d) 29C.3 121; 404.06 W-2 Forms PERMANENT FINANCE F:no GC129 C12946 404.07 Vacation and Sick Leave Balance Reports current year + 2 years FINANCE F:no GC34090 404.08 FICA - Medicare PERMANENT FINANCE F:no same as 404.06 404.09 Workers' Compensation PERMANENT HUMAN RESOURCES F:no _ same as 404.06 FINANCI -jg005 BOND' 405.01 Municipal Bonds until paid + 10 years FINANCE F:no_ GC34090; CCP337.5 405.02 Assessment Bonds until paid + 10 years FINANCE F:no GC34090; CCP337.5 405.03 Surety Bonds (Notary Public, etc.) _ _ _ until paid + 10 years _ CLERK CC:no GC34090; CCP337.5 405.04 Revenue Bonds until paid + 10 years FINANCE F:no GC34090; CCP337.5 405.05 General Obligation Bonds until paid + 10 years FINANCE F:no GC34090; CCP337.5 405.06 Tax Allocation Bonds _ until paid + 10 years FINANCE F:no GC34090; CCP337.5 405.07 Bond Annual Statements until paid + 10 years FINANCE F:no GC34090; CCP337.5 405.08 Bond Register until paid + 10 years FINANCE F:no GC34090; CCP337.5 405.09 Dev. Performance Bonds, Misc. w/o SIAs until paid + 10 years CLERK CC:no GC34090; CCP337.5 405.10 Bond Foreclosures while current + 10 years FINANCE F:no GC34090; CCP337.5 406.01 Public Employees Retirement System PIERS PERMANENT HUMAN RESOURCES CC:no 29CFR1 (2I; GC12946;GC3 GC34090 406.02 Deferred Compensation Plans PERMANENT HUMAN RESOURCES CC:no same as 406.01 Page 13 of 36 UFFS Description TOTAL primary Scan / Citation Number _ RETENTION _ Responsibility Image T FINANCIAL407 INVESTMENTS ':' 407.01 Investment Statements PERMANENT FINANCE F:yes GC34090; CCP337; — - — — GC53607 407.02 Investment Confirmations PERMANENT FINANCE F:no F:yes same as 407.01 GC340901d) 407.03 Investment Policy _ _ until superseded + 5 years _ FINANCE 407.04 Investment Monthly Reports until audited + 7 years _ F:yes GC34090; OMB A-128 ___FINANCE_ _ _ FINANCIAL408 REVENUE - 408.01 Accounts Receivable until audited + 7 years FINANCE j F:no GC34090 408.02 Daily Cash Receipts until audited + 7 years FINANCE F:no GC34090; CCP337 408.03 Business Licenses until expired + 4 years FINANCE F:no GC34090; CCP337 408.04 Dog Licenses Fees until audited + 7 years FINANCE - F:no GC34090 408.05 Permit Fees until audited + 7 years issuing dept pL:no GC34090 and FINANCE 408.06 Development Impact Fees until audited + 7 years PUBLIC WORKS CC:no GC34090 and FINANCE 408.07 Development Agreement Fees until audited + 7 years PUBLIC WORKS CC:no GC34090 and FINANCE 408.08 Fee Waiver Requests until audited + 7 years FINANCE ! F:no _ _ GC34090 408.09 Franchise Fees until audited + 7 years FINANCE F:no GC34090 408.10 Fee Schedules until superseded + 2 years imposing dept PL:no GC34090 & 40801 408.11 Funding Program IERAF, etc.) until completed + 5 years FINANCE F:no GC34090 408.12 Grants (granted TO City) until completed + 5 years applying dept F:no GC34090 408.13 Vehicle Impound Fees until audited + 7 years FINANCE F:no GC34090 408.14 Fines until audited + 7 years FINANCE F:no GC34090 408.15 Surplus / Auction Sales until audited + 7 years FINANCE F:no GC34090; CCP337 EIINAI A`.-409 TLA!TE 409.01 Sales Tax until audited -+ 7 years FINANCE F:no CCP338 409.02 Property Tax until audited + 7 years FINANCE F:no CCP338 409.03 Transient Occupancy Tax (TOT) until audited + 7 years FINANCE F:no CCP338 409.04 Gas Tax until audited + 7 years FINANCE F:no CCP338 409.05 Documentary Transfer Tax until audited + 7 years FINANCE F:no CCP338 410.01 Budget Preparation Files current year + 2 years preparing dept F:no GC34090 410.02 Revenue Estimates current year + 2 years estimating dept F:no GC34090 410.03 Capital Expenditure Estimates current year + 2 years estimating dept F:no GC34090 410.04 Capital Improvements Budget, Approved PERMANENT FINANCE F:yes GC34090 W Page 14 of 36 Cn UFFS Description TOTAL Primary Scan / Citation Number RETENTION Responsibility Image 410.05 Budget Manuals & Calendars current year + 2 years FINANCE F:no GC34090 410.06 Budget Status Reports current year + 2 years FINANCE F:no -GC34090 410.07 Budgets, Approved ICC, RDA, FA) PERMANENT FINANCE F:no GC34090 410.08 Budgets, Special Projects PERMANENT supervising dept F:no GC34090 410.09 Financial Support Requests current year + 2 years department F:no GC34090 410.10 Gann Appropriations Limit (for Regs see 401.16) _ PERMANENT FINANCE F:no - GC34090 FINANCIAL-411 COSTANALYSIS Development Impact Fee (DIF) Studies & Transportation Uniform PLANNING and 411.01 '_ until completed + 2 years CC:no GC34090d Mitigation Fee (TUMF) Studies _ PUBLIC WORKS 411.02 User Fee Studies until completed + 2 years oversight dept CC:no GC34090d FINANCIAL 412 AC-000NTS PAYABLE & PURCHASING - - 412.01 Accounts Payable until audited + 7 years FINANCE CC:no GC34090 412.02 1099 Forms until audited + 7 years FINANCE CC:no GC34090 412.03 LQ Public Safety Officer Survivor Fund until audited + 7 years FINANCE CC:no GC34090 412.04 Purchase Orders until audited + 7 years FINANCE CC:no GC34090 412.05 Authorization to Purchase (other than bids) until audited + 7 years FINANCE PL:no GC34090 412.06 Products, Services, and Catalogs (reference) destroy at will all departments CC:no not a city record 412.07 Purchasing Policy until superseded + 2 years FINANCE CC:no GC34090; GC40801 412.08 Vendors Lists & Brochures destroy at will FINANCE CC:no not a city record 412.09 Pricing Lists destroy at will FINANCE CC:no not a city record 412.10 Office Supplies Ordered by Depts. destroy at will all departments PL:no GC34090 412.11 Travel Request & Expense until audited + 7 years FINANCE PL:no GC34090 FlNdNCIAL$47$ BIDSs GC34090 & 25105-1; 413.01 Invitation to Bid until audited + 7 years inviting dept CC:no CCP337 413.02 Unsuccessful Bids, Cap Improv Projects & Formal > $25K until completed + 2 years CLERK CC:no GC34090d 413.03 Unsuccessful Bids, Services & Informal <$25K until completed + 2 years CLERK CC:no GC34090d 413.04 Bids, Vehicles & Equipment, Successful until audited + 7 years FINANCE PL:no/F:no same as 413.01 413.05 Bidders List, Pre -Qualified destroy at will PUBLIC WORKS CC:no reference 413.06 Consultant Information, General destroy at will interested dept _ CC:no reference 413.07 RFPs / RFQs, Unsuccessful current year + 2 years CLERK CC:no same as 413.01 413.08 RFPs / RFQs, Successful until audited + 7 years CLERK PL:no same as 413.01 413.09 Bids, Other Services, Successful until audited + 7 years CLERK PL:no same as 413.01 413.10 Bids, Informal, Successful until audited + 7 years CLERK PL:no same as 413.01 W C,tt Page 15 of 36 IV LIFFS Description TOTAL Primary Scan / Citation Number I RETENTION Responsibility Image 500 HUMAN RESOURCES & RISK MANAGEMENT HR & RM 501 HUMAN' RESOURCES ADMINISTRATION 501.01 Personnel Policy until superseded + 2 years HUMAN RESOURCES shared drive GC34090 501.02 Employee Assistance Program until completed + -2-years HUMAN RESOURCES CC:no GC34090, 12946 501.03 Employee Handbook �I, until superseded + 2 years HUMAN RESOURCES ? CC:no GC34090 501 .04 Employee Orientation j until superseded + 2 years HUMAN RESOURCES CC:no GC34090 501.05 Employee Incentive & Service Awards while current + 2 years HUMAN RESOURCES CC:no GC34090;_GC12946_ _ 501.06 Employee Newsletters current year + 2 years HUMAN RESOURCES 1 CC:no GC34090; GC12946 501.07 Temporary Employment Agencies I until terminated + 6 years HUMAN RESOURCES CC:no GC34090; GC12946 501.08 Affirmative Action Program until completed + 2 years HUMAN RESOURCES CC:no i GC34090; GC12946 HR & RM_502 PERSONNEL RECORDS - 29CFT1627.3; Lbr Rltns Sec 1174; 29CFR 1602.30.32, 502.01 Permanent Employees until separated + 5 years HUMAN RESOURCES CC:no 655.202, 516.6 at sag; GC6250et sag; GC12946, 34090, 1607.4; 45CFR1068.6(a) 502.02 Contract Employees until separated + 5 years HUMAN RESOURCES CC:no same as 502.01 502.03 Part -Time Employees until separated + 5 years HUMAN RESOURCES CC:no same as 502.01 502.04 Temporary Employees until separated + 5 years HUMAN RESOURCES CC:no same as 502.01 502.05 Terminated Employees until separated + 5 years HUMAN RESOURCES + CC:no same as 502.01 502.06 (OPEN) 502.07 (OPEN) 502.08 Fingerprint IDs until separated + 5 years HUMAN RESOURCES CC:no _ same as 502.01 502.09 Oaths of Office - Employees until separated + 5 years HUMAN RESOURCES CC:no same as 502.01 HR WRM 563 SALTARY�and9BENEFIT : - 503.01 Salary Benefit Plans until superseded + 2 years HUMAN RESOURCES CC:no GC34090 GC12946,34090; 503.02 Salary Surveys current year + 2 years HUMAN RESOURCES CC:no 29CFR516.6(2); 29CFR1602.14 503.03 Consumer Price Index (CPI) Files current year + 2 years HUMAN RESOURCES CC:no GC34090 503.04 Salary Schedules current year + 2 years HUMAN RESOURCES CC:no same as 503.02 503.05 Retirement Benefits until superseded + 2 years HUMAN RESOURCES CC:no GC34090 503.06 Medical Insurance until superseded + 2 years HUMAN RESOURCES CC:no GC34090 503.07 Sick Leave Policy until superseded + 2 years HUMAN RESOURCES CC:no GC34090 503.08 Life Insurance Benefit until superseded + 2 years HUMAN RESOURCES CC:no GC34090 W Page 16 of 36 c-n GJ UFFS Description TOTAL Primary Scan / Citation Number RETENTION Responsibility Image 503.09 Management Compensation until superseded + 2 years HUMAN RESOURCES LCC:no GC34090 HR&RM,504 CLASSIFICATIONS 29CFT1627.3, 1 Lbr Sec 504.01 Position Classifications until superseded + 5 years HUMAN RESOURCES CC:no 1174; 74; G.32; GC 12946, 34090, at sag 504.02 Job Descriptions until superseded + 5 years HUMAN RESOURCES CC:no _6250 _ same as 504.01 �� 29C 1602.14; 504.03 Classification Surveys current year + 2 years HUMAN RESOURCES CC:no GC129612L C12946, 34090 504.04 .Reclassification Requests I until separated + 5 years HUMAN RESOURCES CC:no same as 504.01 504.05 Employee Evaluations until separated + 5 years HUMAN RESOURCES 1 CC:no same as 504.01 HR & RM 505 PERSONNEL MANAGEMENT - 505.01 Personnel Progress & Activity Reports current year + 2 years HUMAN RESOURCES CC:no GC34090 505.02 Personnel Counseling until separated + 2 years HUMAN RESOURCES CC:no GC34090, 12946 505.03 Personnel Questionnaires current year + 2 years HUMAN RESOURCES CC:no 29CFR516.6121, 1602.14; GC12946, 34090 29CFT1627.3, 505.04 Personnel Actions until separated + 2 years HUMAN RESOURCES CC:no 1602.30.32; Lbr Rltns Sec 1174; GC 12946, 34090, _ 6250 at sag 505.05 Planning & Organization current year + 2 years HUMAN RESOURCES CC:no GC34090 505.06 Organization Charts until superseded + 5 years HUMAN RESOURCES CC:no same as 505.04 HR,&--RW506 RECRUITMENT -&:-SELECTION - - GC12946, 6250 at sag; 506.01 Applications for Employment while current + 3 years HUMAN RESOURCES CC:no 29CFR1602 at sag, 1607; 49USC2000 (e)8 & (c)12 506.02 Tests & Examinations while current + 3 years HUMAN RESOURCES CC:no same as 506.01 506.03 Eligibility Lists, Active while current + 3 years HUMAN RESOURCES CC:no same as 506.01 506.04 Eligibility Lists, Inactive while current + 3 years HUMAN RESOURCES CC:no same as 506.01 506.05 Recruitment Advertising while current + 3 years HUMAN RESOURCES CC:no same as 506.01 29CFT1627.3, 1 Lbr Sec 506.06 Notifications of Appointment until separated + 5 years HUMAN RESOURCES CC:no 1174; 74; G.32; GC 12946, 34090, 6250 at sag CA3 Page 17 of 36 CP 441 UFFS Description TOTAL Primary Scan / Citation Number RETENTION Res onsibilit Imo e 507.01 Conferences & Seminars current year + 7 years attending dept PL:no GC6250 507.02 Educational Programs current year + 7 years sponsoring dept PL:no GC6250 507.03 Educational Reimbursement Program current year + 7 years HUMAN RESOURCES CC:no GC6250 507.04 Training Programs, In -House current year + 7 years HUMAN RESOURCES CC:no GC6250 507.05 Training Materials, In -House current year + 7 years HUMAN RESOURCES CC:no GC6250 HR &.RM-508 SAFETY & MEDICAL_RECORDS - 29CFT1627.3, 1602.30.32; Lbr Rltns Sec 508.01 Individual Medical Records until separated + 5 years HUMAN RESOURCES CC:no 1174; GC 12946, 34090, 6250 at seq 29CFR1901904.6; 508.02 Accident Reports until disposition + 7 years HUMAN RESOURCES CC:no 29 508.03 Required Physical Exams until separated + 5 years HUMAN RESOURCES CC:no same as 508.01 508.04 Safety Reports while current + 5 years HUMAN RESOURCES CC:no OMB1220-0029; - 29CFR1904.4; GC34090 508.05 Safety Investigation Files (OSHA, etc.) until disposition + 5 years HUMAN RESOURCES CC:no same as 508.05 508.06 Safety Policy & Procedures until superseded + 2 years HUMAN RESOURCES CC:no GC34090, 40801 ,HR QRM�509 LQBQRtRELrAITIQNS< 509.01 Labor Relations Policy until superseded + 2 years HUMAN RESOURCES CC:no GC34090, 40801 509.02 Fair Labor Laws and Standards until superseded + 2 years HUMAN RESOURCES CC:no GC34090, 40801 29USC211(.c). 509.03 Employee Associations & Unions PERMANENT HUMAN RESOURCES CC:no 203(_m),207(g) _ 509.04 Negotiations / Meet and Confer PERMANENT HUMAN RESOURCES CC:no same as 509.03 509.05 Memorandum of Understanding (MOU) PERMANENT HUMAN RESOURCES CC:no same as 509.03 509.06 Impasse Procedures PERMANENT HUMAN RESOURCES CC:no same as 509.03 509.07 Grievances, Non -Safety Employees until separation + 2 years HUMAN RESOURCES CC:no GC12946; 29CFR1602 509.08 Discrimination Complaints, Non -Safety Employees until separation + 2 years HUMAN RESOURCES CC:no GC12946; 29CFR1602 509.09 Discipline Policy until superseded + 2 years HUMAN RESOURCES CC:no GC34090 Cw7 Page 18 of 36 C.T7 Cn LIFFS Number _ Description _ TOTAL RETENTION Primary Responsibility Scan / Image Citation NFi'"&RMC510 RISK.MA��aNAGEINENT -s. _ -"",""`..• •••,"„3"arcsn-w-- ... 510.01 Claims for Damages Against the City until disposition + 5 years CLERK CC:no GC34090, 25105.5 510.02 Damage to City Property until disposition + 7 years RISK MANAGEMENT CC:no 29CFR1904.2, 1904.6 510.03 Liability Insurance, Policies PERMANENT RISK MANAGEMENT CC:no GC34090 510.04 Property Insurance, Policies PERMANENT RISK MANAGEMENT CC:no GC34090 510.05 Unemployment Insurance, General Info until superseded + 2 years RISK MANAGEMENT CC:no GC34090 510.06 Workers' Compensation, General Info until superseded + 2 years RISK MANAGEMENT, CC:no GC34090 CCR14311,15400.2; 510.07 Workers' Compensation, Case Files PERMANENT - RISK MANAGEMENT CC:no LaborCode 5405 Title 8 — -- -- _---- GC6250; OMB A-129; 29CFR1 602.30& 1602.32 510.08 C.O.B.R.A., Case files PERMANENT RISK MANAGEMENT CC:no & 1637.3; Lab Rel Sec 1174;29USC1027& 1113 510.09 Accident & Injury Reports, Employee until disposition + 7 years RISK MANAGEMENT CC:no 29CFR1904.2; 29 510.10 Accident & Injury Reports, Non -Employee until disposition + 7 years RISK MANAGEMENT CC:no 29CFR 1904.2; 29 OMB1220-0029; 510.11 O.S.H.A. while current + 5 years RISK MANAGEMENT CC:no 29CFR1904.4; GC34090 510.12 Certificates of Insurance, Misc. PERMANENT requiring dept CC:no GC34090 G7 C.n Page 19 of 36 M UFFS Description TOTAL Primary Scan Citation Number RETENTION Responsibility Image 600 CONTRACTS9 SUPPLIES & EQUIPMENT dn'SI)i 'il- E HELD ILI 602.01 a Contracts and Agreements: Capital PERMANENT CLERK CC:yes GC37090a, 4004; Improvements, Real Property, Settlements H&S19850; 2.08.110 Contracts and Agreements: CCP337.2, 343; 602.01 b until expiration + 5 years CLERK CC:yes B&P7042.5; PU7685; Services, Equipment, Maintenance, License Agr, etc. 48CFR:2; GC53066 602.02 (OPEN) GC34090a; 602.03 Promissory Notes (loans) & Grants to Residents PERMANENT CLERK CC:yes 24CFR570.502(b)(3); Code Compliance Assistance 24CFR8.42; OMB Circ.SA- 110 602.04 Lease Agreements until expiration + 5 years CLERK CC:yes same as 602.01 b 602.05 Franchise Agreements until expiration + 5 years CLERK CC:yes same as 602.01 b 602.06 Subdivision Improve Agr (incl. related bonds) PERMANENT CLERK CC:yes same as 602.01 a 0.,Sf&IIE463 603.01 -Office Equipment Inventory & Manuals destroy at will using dept I CC:no copies 603.02 Office Supply Inventory & Information destroy at will using dept CC:no -copies 603.03 Vehicle Titles & Registrations until disposed + 2 years CLERK CC:no GC34090 603.04 Vehicle Maintenance Records until - disposed + 2 -_ years — - - BUILDING & SAFETY CC:no GC34090 603.05 Large Equipment Inventory & Manuals until disposed + 2 years using dept CC:no GC34090 603.06 Large Equipment Maintenance Records until disposed + 2 years BUILDING & SAFETY CC:no GC34090 603.07 Work Orders until disposed + 2 years issuing dept CC:no GC34090 603.08 Service Requests until disposed + 2 years receiving dept CC:no GC34090 W C_n Page 20 of 36 ---I UFFS Description TOTAL Primary Scan / Citation Number RETENTION Responsibility I Image 700 LEGAL & LEGISLATIVE LEGAL/LEGz701 LEGISLATIVE*IL-E$ - GC34090d, 36814, 701.01 Minutes: CC, RDA, FA, HA PERMANENT CLERK CC:yes 40801 701.02 and Staff Reports: CC, RDA, FA, HA current year + 2 years CLERK CC:yes GC34090 701.03 _Agendas Resolutions & Index: CC, RDA, FA, HA PERMANENT _ CLERK CC:yes _ GC34090d, 40801 701.04 Ordinances & Index & Reference Documents PERMANENT CLERK CC:yes GC34090d, 40801 701.05 (OPEN) GC34090 2yrs; dept 701.06 Agenda Packets: Boards, Commissions, Committees 5 years supporting dept CC:yes increased to 5 years GC34090d, 36814, 701.07 Minutes: Boards, Commissions, Committees PERMANENT supporting dept CC:yes _ _ 40801 _ 701.08 Resolutions & Index: Planning Commission PERMANENT supporting dept CC:yes GC34090d, 40801 701.09 Successful App.: Boards, Commissions, Committees until expiration + 5 years CLERK CC:no GC34090, 40801 701.10 Unsuccessful App.: Boards, Commissions. Committees until disposition + 2 years CLERK CC:no GC34090 701.11 State Legislative Info (i.e. Brown Act) until superseded CLERK CC:no copies 701.12 Federal Legislative Info (i.e. FLSA) until superseded CITY MANAGER CC:no copies 701.13 Ethics Certificates - all elected/appointed until expiration + 5 years CLERK CC:no GC34090, 40801 701.14 La Quinta Muni Code, Supplements & Charter PERMANENT CLERK CC:no GC34090 701.15 City Council Appointments- Outside Agencies until expiration + 5 years CLERK CC:no GC34090, 40801 701.16 (OPEN) 701.17 Proclamations Issued by City Council PERMANENT CLERK CC:no GC34090(d). 40801 701.18 City Seal Logo Trademark Registration PERMANENT CLERK CC:no historic value 701.19 Historical Files PERMANENT all departments PL:no historic value 701.20 City Council Vacancy History PERMANENT CLERK CC:no GC34090 701.21 Handbook: Boards, Commissions, Committees until superseded + 2 years CLERK CC:no GC34090 701.22 Housing Authority By -Laws PERMANENT CLERK CC:yes GC34090; CCP337.2 701.23 Financing Authority By -Laws PERMANENT CLERK_ CC:yes _ GC34090; CCP337.2 701.24 Redevelopment Agency By -Laws PERMANENT CLERK CC:yes GC34090; CCP337.2 701.25 City Council Rules of Procedure until superseded + 2 years CLERK CC:yes GC34090 C-Si Page 21 of 36 co UFFS escrition - -- P -- - TOTAL -- - - Primary - Scan / - Citation -- -- Number RETENTION Res onsibilit Image LEGAL/LEG 702 EL"ECT'IONoFILES' � �- "',' - - - - 702.01 Election Reference Papers PERMANENT CLERK CC:no GC34090 702.02 Voter Registration Information current year + 5 years CLERK CC:no EC17000 -- 702.03 Election Operation Files current year + 5 years CLERK li CC:no EC17000 702.04 Election Statistics Files PERMANENT CLERK CC:no GC34090 702.05 Election Ballots election date+ %year CLERK CC:no EC17302 702.06 Oaths of Office - City Council Members until expiration + 6 years CLERK CC:no GC34090; 29USC1113 702.07 Nomination Filings & Campaign Statements election date+ 5 years CLERK CC:no EC17100; FPPC Opinions 702.08 Election Historical Files PERMANENT CLERK CC:no historic value 702.09 Handbook: City Council until superseded + 2 years CLERK CC:no GC34090 Major Donor & Indep. Exp. Committee Stmts (Form 461) 702.10 PERMANENT CLERK CC:no GC810091b11g1 Successful/Elected 1 702.11 Candidate Election Manuals until superseded + 2 years CLERK CC:no GC34090 702.12 Petitions, Recall 9 months CLERK CC:no EC14700, 17200, 17400; GC7253.5, 3756.8 702.13 Petitions, Initiatives & Referendums 9 months CLERK CC:no same as 702.12 L'+EGgL LE 7,Q3- LEGALaINYESTIGATION &�LITI ATION"' '• ' -' ' -. �:* -` s, •;, - e 703.01 Requests for Public Records until completed + 2 years CLERK CC:yes GC34090 703.02 Requests for Agenda Mailings - City Council Meetings until completed CLERK CC:no reference 703.03 Litigations (City a Party to Suit - Summons, Subpoenas) until settled + 2 years _ CLERK CC:yes GC6254 703.04 _ (OPEN) .. _ -_ - - 703.05 Protests / Petitions current year + 1 year CLERK CC:no GC50115 & 6253 703.06 Bankruptcy & Foreclosure Notices PERMANENT CLERK CC:no GC34090 703.07 Legal Investigations, Civil until closed + 2 years CLERK CC:no GC34090 703.08 Subpoenas to Appear / Depositions (City not a Party) current year + 2 years CLERK yes GC34090 703.09 Subpoenas for Public Records (City not a Party) current year + 2 years CLERK L yes GC34090 ,LEGALtlrg .04 LEG-'ALVOPERA'VTifONSz '.., - .,.'.- r�.. =,x "•... 704.01 Legal Operations, General Reference while current + 2 years related dept CC:no GC34090 704.02a Notices of Violation / Citations / Incident Reports: ISSUED until settled + 2 years issuing dept CC:no GC34090 704.02b Notices of Violation: RECEIVED by City until settled + 2 years receiving dept CC:no GC34090 704.03 Compliance Certification (ie Prop. 218 property fees/taxes) PERMANENT FINANCE CC:no GC34090 704.04 Affidavits PERMANENT CLERK CC:no GC34090 704.05 Judgments and Dismissals PERMANENT CLERK CC:no GC34090 CCP343,349 et seq; 704.06 Proof of Publication (legal published notices) g p PERMANENT publishing dept CC:yes, PL:yes GC911 .2, 34090 704.07 Statements of Economic Interest (Form 700) until separated + 7 years CLERK CC:no GC81009(e) W Page 22 of 36 Cil co UFFS Description TOTAL Primary Scan / Citation Number RETENTION Responsibility Image 704.08 Notices of Pendency (pre -lien notice) RECORDED PERMANENT CLERK CC:yes GC34090 704.09 Nuisance/Weed Abatements RECORDED RESOLUTIONS PERMANENT CLERK CC:yes GC34090 (also see 1307.02) 704.10 Code Enforce/Animal Control: Administrative Hearings until disposition + 2 years BUILDING & SAFETY CC:no GC34090d 704.11 City Attorney Opinions (confidential) ! until superseded + 2 years CLERK CC:no GC34090, 6254 704.12 City Attorney Correspondence, General current year + 2 years receiving dept CC:no GC34090 704.13 Audio Recordings - Public Meetings Planning Com=PERMANENT recording dept CC/PL:FTR GC34090.7, CC/CM All others = 5 years 704.14 FPPC Regulations (not filings) until superseded CLERK ! CC:no GC34090 29CFT1627.3& 29CFR1602.30.32; LbrRltns 704.15 Notary Public Certification until separated + 5 years CLERK CC:no Secl 174; GC6250, 12946, 34090 704.16 Small Claims until settled + 5 years _ CLERK CC:no _ GC34090; GC25105.5 704.17 Federal Laws (Labor, Public Works, etc.) until superseded interested dept CC:no reference 704.18 -OPEN) 704.19 Petitions current year + 1 year CLERK CC:no GC50115, 6253 704.20 Amicus Briefs / Amicus curiae until settled + 2 years CLERK CC:no GC34090; GC25105.5 704.21 (OPEN) 704.22 Accidents Involving City Vehicles current year +2 years RISK MANGEMENT CC:no GC34090 704.23 Confidential Attorney -Client Communications until superseded + 2 years receiving dept CC:no GC34090, 6254 704.24 Public Safety Notices current year + 2 years CLERK CC:no GC34090 704.25 Conflict of Interest Code until superseded + 5 years CLERK CC:no FPPC Opinions GJ M Page 23 of 36 O UFFS Description TOTAL Primary Scan / Citation Number RETENTION Responsibility Imaqe 705.01 Assessment Districts, General (Formation, Proposals) 705.02 Assessment Districts, Studies 705.03 Assessment District 1988-01 705.04 Assessment District 1989-01 705.05 Assessment District 1989-02 705.06 Assessment District 1989-03 705.07 Assessment District 1989-04 705.08 Assessment District 1990-01 705.09 Assessment District 1991-01 705.10 Assessment District 1992-01 while current + 2 years PERMANENT PERMANENT ? PERMANENT PERMANENT PERMANENT 705.11 Assessment District 1993-01 705.12 Assessment District 1995-01 705.13 Assessment District 1997-01 705.14 Assessment District 2000-01 705.15 Assessment District 2000-02 705.16 Historic Preservation Districts 705.17 CSA 152 (Cty Service Areas Assess.- NPDES) PERMANENT - PERMANENT PERMANENT PERMANENT PERMANENT PERMANENT PERMANENT PERMANENT PERMANENT PERMANENT PERMANENT W !—a Page 24 of 36 PUBLIC WORKS PUBLIC WORKS CLERK CLERK CLERK CLERK CLERK CLERK CLERK CLERK CLERK CLERK CLERK CLERK CLERK PLANNING PUBLIC WORKS PW:yes GC34090 PW:yes GC34090 PW:yes I GC34090 PW:yes GC34090 PW:yes GC34090 PW:yes GC34090 PW:yes GC34090 PW:yes _ GC34090 PW:yes GC34090 PW:yes GC34090 PW:yes GC34090 PW:yes i GC34090 PW:yes GC34090 PW:yes GC34090 PW:yes GC34090 PL:no _ GC34090 PW:no GC34090 UFFS Description TOTAL Primary I Scan / Citation Number RETENTION Responsibility Image 800 CONSTRUCTION & ENGINEERING CNSTR/ENG801 -. AL GENERADMINISTRATION- - 801.01 Building Permit Statistic Reports until superseded + 2 years BUILDING & SAFETY CC:no GC34090d 801.02 Condemnations PERMANENT PUBLIC WORKS CC:no GC34030a CCR14311; 15400.2 801.03 Contractor Workers' Comp. Certificates i PERMANENT FINANCE CC:no Labor Code5405 Title8; (filed with Business Licenses) ! GC34090 801.04 Utility Clearances PERMANENT PUBLIC WORKS ! CC:no GC34090a 801.05 Infrastructure Improvement Standards PERMANENT PUBLIC WORKS CC:no GC34090a CNSTRIENG802 EN—GGINEERING PERMITS &INSPECTIONS GC34090a; H&S19850; 802.01 Encroachment Permits PERMANENT PUBLIC WORKS PW:yes 4003,4004 GC34090a; H&S19850; 802.02 Excavation Permits PERMANENT PUBLIC WORKS PW:yes 4003,4004 GC34090a; 50; 802.03 Grading Permits PERMANENT PUBLIC WORKS PW:yes -- 4003,44004004 GC34090a; H&S19850; 802.04 Mobile Home Permits PERMANENT BUILDING & SAFETY PL+ PW:yes 4003,4004 802.05 Haul Permits until expiration + 2 years PUBLIC WORKS PW:yes GC34090d BUILDING & SAFETY 802.06 Plan Checks current year + 5 years _ and PUBLIC WORKS PW:yes CC Assoc of CA 802.07 Inspection Logs current year + 5 years inspecting dept PW:yes CC Assoc of CA 'CN TR C14803 ENGINEERING_MAP.S�P_LAN_S',& SPECIFIBAT(ON$ PUBLIC WORKS and 803.01 Final Tract Maps PERMANENT PW:yes GC34090 .. PLANNING PUBLIC WORKS and 803.02 Final Parcel Maps PERMANENT PW:yes GC34090 PLANNING 803.03 Grading Plans, Precise & Rough PERMANENT PUBLIC WORKS PW:yes GC34090 803.04 Street Improvement Plans PERMANENT PUBLIC WORKS PW:yes GC34090 803.05 Drainage Improvement Plans PERMANENT PUBLIC WORKS PW:yes GC34090 803.06 Sewer Improvement Plans PERMANENT PUBLIC WORKS PW:yes GC34090 803.07 Water Improvement Plans PERMANENT PUBLIC WORKS PW:yes GC34090 803.08 Survey Maps PERMANENT PUBLIC WORKS PW:yes GC34090 803.09 Construction Codes, Engineering PERMANENT PUBLIC WORKS PW:yes GC34090A 803.10 Standard Drawings, Engineering PERMANENT PUBLIC WORKS PW:yes GC34090A PUBLIC WORKS andBUILDING 603.11 Landscape Specifications PERMANENT & SAFETY PW:yes GC34090A Page 25 of 36 W M N UFFS Description TOTAL Primary Scan / Citation Number RETENTION Responsibility Image CNSTR/�ENG804 BUILDI MITS & INSPECT] GC34090a; H&S 19850; 804.01 Building Permits PERMANENT BUILDING & SAFETY PW:yes 4003,4004 804.02 Demolition Permits Isee 805.09 re: demo plans) PERMANENT BUILDING & SAFETY PW:yes same as 804.01 804.03 Building Inspection Logs / Code Enforcement Logs current year + 2 years BUILDING & SAFETY CC:no GC34090d 804.04 Inspection Requests current year + 2 years BUILDING & SAFETY PW:yes GC34090d 804.05 Utility Release Logs I current year + 2 years BUILDING & SAFETY j CC:no GC3 4090d 804.06 -School-Fee-Receipts-for Bldg Permits PERMANENT BUILDING & SAFETY CC:no _ _ same as 804.01 CNSTRLNG805 BUIEDINC PLANS&SPECIFICATIONS 805.01 Building Plans, Guidelines PERMANENT BUILDING & SAFETY PW:yes GC34090a 805.02a Residential Plans - FINAL - not common interest until closed + 2 years BUILDING & SAFETY B+S:yes GC34090a; H&S 19850 GC34090a, 4003,4004; 805.02b Residential Plans - FINAL - common interest PERMANENT BUILDING & SAFETY PW:yes ' H&S 19850, 19853 805.03 Multi -Family Residential Plans - FINAL PERMANENT BUILDING & SAFETY PW:yes same as 805.02b 805.04 Commercial Plans-- FINAL PERMANENT BUILDING & SAFETY PW:yes same as 805.02b 805.05 Construction / Building Codes - State of CA, all editions PERMANENT CLERK CC:no GC34090a 805.06 Building Plans (prior to permit issuance) until expired + 2 years BUILDING & SAFETY B+S:no GC34090a 805.07 Building Plans (Permit Issued, No Final) until expired + 2 years BUILDING & SAFETY B+S:no same as 805.02b 805.08 Address Creation Maps PERMANENT BUILDING & SAFETY ! B+S:no GC34090a 805.09 Demo Plans/Bldg Plans for demolished bldgs, Res/Com until closed + 2 years BUILDING & SAFETY B+S:yes i GC34090a; H&S 19850 CN TiR'EN`G806 CAPIT1&L PROJECTS 806.01 Five - Year Plan until superseded + 2 years CITY MANAGER _ CC:no GC34090 806.02 Ten - Year Plan until superseded + 2 years _ CITY MANAGER CC:no GC34090 806.03 Projects, Reference Only 0 interested dept CC:no GC34090 806.04 Projects, In Progress PERMANENT PUBLIC WORKS PW:yes CC337.15 806.05 Projects, Completed PERMANENT PUBLIC WORKS PW:yes CC337.15 806.06 Building Plans, City Capital Projects PERMANENT PUBLIC WORKS PW:yes CC337.15 NSTR„(EI1�G807 STjBEFTSABRIDGES,, $ID6WA_bKS CURBS,_GUTTER$&DRIVEWAYS- 807.01 Improvements, General until superseded PUBLIC WORKS PW:yes reference 807.02 _Street Street Planning, General current year + 2 years PUBLIC WORKS PW:yes GC34090 807.03 Street Maintenance & Repairs current year + 2 years PUBLIC WORKS PW:yes GC34090 807.04 Striping: Crosswalks, Bike Lanes current year + 2 years PUBLIC WORKS PW:yes GC34090 807.05 Street Naming & Signs PERMANENT PUBLIC WORKS PW:yes, PL:no GC34090 807.06 (OPEN) 807.07 Medians, maintenance & operation current year + 2 years PUBLIC WORKS PW:yes GC34090 807.08 Sidewalks, maintenance & operation current year + 2 years PUBLIC WORKS PW:yes GC34090 Ca Page 26 of 36 a) W UFFS Description TOTAL Primary Scan / Citation Number RETENTION Responsibility Image 807.09 Curbs & Gutters, maintenance & operation current year + 2 years PUBLIC WORKS I PW:yes GC34090 807.10 Driveway Approaches, maintenance & operation current year + 2 years PUBLIC WORKS PW:yes GC34090 807.11 Street Sweeping, maintenance & operation current year + 2 years PUBLIC WORKS ---- PW:yes GC34090 807.1-2Permits, --. Driveway PERMANENT PUBLIC WORKS PW:yes GC34090 807.13 Permits, Haul / Oversize vehicles until expiration + 2 years PUBLIC WORKS PW:yes GC34090 807.14 Street Lighting, maintenance & operation current year + 2 years PUBLIC WORKS PW:yes GC34090 807.15 Bridges & Overpasses, maintnenance & operation j current year + 2 years PUBLIC WORKS PW:yes GC34090_ 807.16 Street Closures, Temporary current year + 2 years PUBLIC WORKS PW:yes GC34090 807.17 Street Closures (Property Ownership Retained) PERMANENT CLERK PW:yes GC34090a CNSTR/ENG808 STORK DRAINA�CE FLQODCONTROL SANITATION 808.01 Storm Drains _ _ _ _' PERMANENT PUBLIC WORKS PW:yes GC34090 808.02 Flood Control, Projects & Studies PERMANENT PUBLIC WORKS PW:yes GC34090 808.03 Evacuation Channels _ _i PERMANENT PUBLIC WORKS PW:yes GC34090 808.04 Floodway Maps, by FEMA PERMANENT PUBLIC WORKS PW:yes GC34090 808.05 Solid Waste Management, General destroy at will PUBLIC WORKS CC:no reference 808.06 Sewer & Septic Systems, General destroy at will PUBLIC WORKS CC:no reference CN�$TR%EN ~. Q,� TRAF.FICiENGINEERING`.... _ :, - . ' . .•:.- `;-. "';,' '... ..' 809.01 Traffic Control, General Info destroy at will PUBLIC WORKS CC:no reference 809.02 (OPEN(- _ 809.03 Traffic Signals Maintenance current year + 2 years PUBLIC WORKS PW:yes GC34090 809.04 (OPEN) 809.05 Traffic Studies & Surveys current year + 2 years PUBLIC WORKS PW:yes GC34090d 809.06 Traffic Consultants / Marketing destroy at will PUBLIC WORKS PW:yes reference 809.07 Speed Zoning Studies current year + 2 years PUBLIC WORKS PW:yes GC34090d 809.08 Radar Equipment until disposed + 2 years PUBLIC WORKS PW:yes GC34090 .�NTiR ENG870 PAR. �IN ' - 810.01 (OPEN) _ 810.02 (OPEN) - 810.03 _(OPEN) 810.04 _(OPEN) _ 810.05 (OPEN) 810.06 Street Parking: Limited & Restricted Zones until superseded + 2 years PUBLIC WORKS PW:yes GC34090 900 (OPEN) Ca Page 27 of 36 M UFFS Description _ TOTAL _ _Primary I_Scan / _ __Citation Number RETENTION Res onsibilit Imo e 1000 PROPERTY PRO0ERTY%1001 RIGHT OF WAYS 1001.01 Easements, Granted BY the City PERMANENT CLERK i CC:yes GC34090a 1001.02 Irrevocable Offers to Dedicate (I.O.D.) _ _ PERMANENT CLERK j CC:yes GC34090a 1001.03 Encroachments PERMANENT PUBLIC WORKS CC:yes GC34090a 1001.04 Easements, Granted TO the City PERMANENT CLERK I CC:yes _ _ GC34090a PROPERTY1002 REAL_PROPERTY 1002.01 Property Acquisitions PERMANENT RDA and CLERK CC:yes GC34090a CCP337.2, 343; B&P 1002.02 Property Leases until expired + 5 years RDA and CLERK CC:yes 7042.5 1002.03 Street Vacations (ownership relinquished) PERMANENT PLANNING and CLERK CC:yes GC34090a 1002.04 Eminent Domain Acquisition PERMANENT RDA and CLERK CC:yes GC34090a 1002.05 Appraisals until disposition + 2 years _ RDA and CLERK i I CC:no _ GC34090, 6254(h) 1002.06 Quitclaim Deeds, Granted TO the City PERMANENT CLERK CC:yes GC34090a 1002.07 Grant Deeds, Granted BY the City (sold property) PERMANENT CLERK CC:yes GC34090a PROPERTgY_1b(03 BOUNDARY, EIL`=ES'e T PLANNING and 1003.01 City Boundary Descriptions PERMANENT CC:yes GC34090a _CLERK 1003.02 Sphere of Influence Files PERMANENT CLERK CC:yes GC34090a 'PROPERTY" oO4 ANME-) Af @IOf7S - - - 1004.01 Annexation, General until superseded PLANNING PL:no reference 1004.02 Annexation, Studies & Reports (Potential) until disposition + 10 years PLANNING PL:no GC34090a; GC6254 1004.03 Annexations PERMANENT CLERK yes GC34090a G.7 a1 Page 28 of 36 r—n OFFS Description TOTAL Primary I Scan / Citation Number RETENTION Responsibility Image 1 100 PUBLIC FACILITIES FACILITIES1110 ADMINISTRATIVEFACILITIES. maintenance &aeration 1110.01 Administrative Facilities, General until superseded BUILDING &SAFETY CC:no reference 1110.02 City Hall -Civic Center (construct. in project file) current year + 2 years BUILDING & SAFETY CQno GC34090 1110.03 Senior Center _ current year + 2 years BUILDING & SAFETY CC:no GC34090 1110.04 Libraries current year + 2 years BUILDING & SAFETY CC:no_ GC34090_ 1110.05 Police Facilities current year + 2 years BUILDING & SAFETY CC:no GC34090 1110.06 Fire Stations current year + 2 years BUILDING & SAFETY CC:no GC34090 1110.07 Museums current year + 2 years BUILDING & SAFETY CC:no GC34090 1110.08 Corporate Maintenance Yard current year + 2 years PUBLIC WORKS CC:no GC34090 F.ACIL^`ITiIEs>d'I* PARSMOPEN3SPACE-- 1120.01 Park Studies, General & Master Plan PERMANENT COMMUNITY SVC CS:yes GC34090 1120.02 Parks, Specific Master Plans PERMANENT COMMUNITY SVC CS:yes GC34090 COMMUNITY SVC 1120.03 Park Naming &Acceptance Dates PERMANENT and CLERK CC:yes GC34090d 1120.04 Park Operations & Maintenance current year + 2 years COMMUNITY SVC CS:no GC34090d 2.0 ; GC34090a; 1120.05 Park Construction & Capital Improvements PERMANENT PUBLIC WORKS CC:no 4004;04; H&S19850 1120.06 Recreation Centers, General Info until superseded COMMUNITY SVC CS:no GC34090 1120.07 Dog Parks, General Info until superseded COMMUNITY SVC CS:no GC34090 1120.08 Skate Parks, General Info until superseded COMMUNITY SVC CS:no GC34090 W I'„j7 Page 29 of 36 LIFFS Description iTOTAL _Primary Scan / Citation Number I RETENTION Responsibility Image 1200 UTILITIES, COMMUNICATIONS & TRANSPORTATION U. C & T 1201, GENERAL UTILITIES 1201.01 Public Utilities Commission Reference until superseded interested dept CC:no GC34090 1201.02 _ _ Underground Utilities _ PERMANENT PUBLIC WORKS PW:no GC34090a 1201.03 Easements from Property Owners to Utilities PERMANENT CLERK CC:no GC34090a U. C & T 1202 GAS and ELECTRIC 1202.01 Southern California Gas Company until superseded interested dept CC:no GC34090 1202.02 Imperial Irrigation District until superseded interested dept CC:no GC34090 1202.03 Southern California Edison until superseded interested dept CC:no GC34090 1 202.04 Rates, Rules, Regulations & Misc. Correspondence until superseded + 2 years interested dept CC:no GC34090d 1202.05 Solar Energy Information until superseded _ interested dept CC:no GC34090 U C_$r T 12QS WATER SERVICE 1203.01 Coachella Valley Water District until superseded interested dept CC:no GC34090 1203.02 Rates, Rules, Regulations & Misc. Correspondence until superseded + 2 years interested dept CC:no GC34090d U C & T 1204 TELEPHONE 1204.01 Telephone Services, Public until superseded interested dept CC:no GC34090 1204.02 Telephone Services, City Facilities until superseded interested dept CC:no GC34090 1204.03 Communication Facilities (inclu. Cell Towers) until superseded + 2 years interested dept CC:no GC34090d 1204.04 Rates, Rules, Regulations & Misc. Correspondence until superseded + 2 years interested dept CC:no GC34090d U. C & T 1205 CABLE TELEVISION 1205.01 Television Cable Services, Public until superseded CITY MANAGER CC:no GC34090 1205.02 Rates, Rules, Regulations & Misc. Correspondence until superseded + 2 years CITY MANAGER CC:no GC34090d U C & T 1206 TRANSPORTATION 1206.01 Regional Transportation, General until superseded interested dept CC:no reference 1206.02 Transportation Uniform Mitigation Fee ITUMF) until auditied + 7 years PUBLIC WORKS CC:no same as OF 1206.03 Bus Shelters / SUNLINE until superseded PUBLIC WORKS CC:no reference 1206.04 Taxi Service / Auto for Hire - Licenses & Permits until termination + 4 years FINANCE CC:no GC34090 Ca Page 30 of 36 M 'i UFFS Number Description I TOTAL RETENTION Primary Responsibility Scan / Image Citation 1 300 SAFETY & ENVIRONMENTAL! SAFElENV1�301 GENERAL ADIVIIN,�STRATIOy:' 1301.01 1301.02 Public Safety, General Environmental, General until superseded + 2 years until superseded + 2 years _ BUILDING & SAFETY BUILDING & SAFETY _CC:no CC:no _GC34090 GC34090 1302.01 Emergency Operations Center (EOC) 1302.02 Emergency Operations Plan (Standard OP) 1302.03 Emergency Communications (FCC Radio License) 1302.04 Emergency / Disaster Reporting 1302.05 Hazard Materials Contingency Plans 1302.06 Community Resources 1302.07 Emergency Shelters 1302.08 Mutual Aid _ 1302.09 Warning System (Code Red) 1302.10 FEMA Federal Emergency Management Agency 1302.11 Emergency Training Programs (standards, admin.) 1302.12 Disaster Service Works / CERT Train. Materials 1302.13 Disaster Volunteers (CERT Applications) 1302.14 Disaster Exercises PERMANENT BUILDING & SAFETY CC:no GC34090 until superseded '+ 2 years BUILDING & SAFETY I CC:no GC34090 CCP337.2 & CCP343; until expiration + 5 years BUILDING & SAFETY CC:no B&P7042.5 until superseded + 2 years BUILDING & SAFETY CC:no GC34090 until superseded + 2 years BUILDING & SAFETY CC:no GC34090 until superseded + 2 years BUILDING & SAFETY CC:no GC34090 PERMANENT BUILDING & SAFETY CC:no GC34090 until superseded + 2 years BUILDING & SAFETY CC:no GC34090 until superseded + 2 years BUILDING _& SAFETY _ CC:no GC34090 until superseded + 2 years BUILDING & SAFETY CC:no GC34090 until superseded + 2 years BUILDING & SAFETY CC:no CalCode 3204d et seq. until superseded + 2 years BUILDING & SAFETY CC:no CalCode 3204d et seq. until superseded + 2 years _ BUILDING & SAFETY CC:no GC34090 until superseded + 2 years BUILDING & SAFETY CC:no CalCode 3204d at seq. $AFE%EN,,,V,A7303 POLI_CEISERVICE$' 1303.01 Law Enforcement Services, General until superseded + 2 years CM: MGMT SVC CC:no GC34090 1303.02 Crime Reports current year + 2 years CM: MGMT SVC CC:no GC34090 1303.03 Accident Reports (no fatalities) current year + 2 years CM: MGMT SVC CC:no GC34090 Accident Reports (involving a fatality(s) PERMANENT CM: MGMT SVC CC:no GC34090 1303.04 Alarm Systems current year + 2 years BUILDING & SAFETY CC:no GC34090 1303.05 Vehicle Code Enforcement, copy (orig to Court) current year + 90 days BUILDING & SAFETY CC:no GC34090 1303.06 Abandoned Vehicles current year + 2 years BUILDING & SAFETY CC:no GC34090 1304.01 Fire Service, General until superseded + 2 years BUILDING & SAFETY CC:no GC34090 W t3) Page 31 of 36 UFFS Description TOTAL Primary Scan / Citation Number RETENTION Responsibility Image SAFE/ENV7305 ANIMAL CONTROL 1305.01 Animal Shelters, General j current year + 2 years BUILDING & SAFETY B+S:no GC34090 1305.02 Animal Licensing, General (408.04 for Lic.fees) current year + 2 years BUILDING & SAFETY B+S:no GC34090 1305.03 Animal Inoculations, Spay/Neuter Records (with license) until expiration + 2 years FINANCE F:np _ GC34090 -- 1305.04 Animal Disposal l_ current year + 2 years BUILDING & SAFETY h B+S:no GC34090 1305.05 _ _- _ _ _ Dog Reports: Case files and Logs current year + 2 years _ BUILDING & SAFETY B+S:no GC34090 1305.06 Restraining Orders, Vicious Animals PERMANENT BUILDING & SAFETY B+S:no GC34090 1305.07 Animal Complaints, Filed until completed + 2 years BUILDING & SAFETY B+S:no GC34090 1305.08 Petitions, Barking Dog current year + 1 year BUILDING & SAFETY a B+S:no GC50115 & 6253 1305.09 Reports, Animal Bites PERMANENT BUILDING & SAFETY B+S:no GC34090 1305.10 Animal Owner Release Forms current year + 2 years BUILDING & SAFETY B+S:no _ _ _ _ _GC34090 1305.11 Animal Control Officer Logs: daily, weekly, monthly current year + 2 years BUILDING & SAFETY'.. B+S no GC34090 1305.12 Diseased / Injured Animal Treatment Authorization current year + 2 years BUILDING & SAFETY B+S:no GC34090 1305.13 Animal Trap Lending Agreements until expiration + 2 years BUILDING & SAFETY B+Smo GC34090 SAFE/ENUW$1306 "ENVIRONMENTAL_ISSUES&_CONSERVATION - '-"-- 1306.01 Environmental - EA files PERMANENT PLANNING PL:yes GC34090 1306.02 Landscaping Guidelines until superseded + 2 years PLANNING PL:no GC34090 & 40801 1306.03 Air Quality, Tests/Studies while current + 2 years PLANNING PL:no GC34090d 1306.04 Noise Control, Tests/Studies while current + 2 years PLANNING PL:no GC34090d 1306.05 Water Quality, Tests/Studies while current + 2 years PLANNING _ _ CC:no GC34090d PLANNING and 1306.06 Water Conservation, General Info destroy at will CC:no reference - _ CITY MANAGER 1306.07 Resource Conservation Areas PERMANENT PLANNING CC:no GC34090 PLANNING and _ 1306.08 Hazardous Waste, General Info until superseded CC:no GC34090 CITY MANAGER 1306.09 Underground Storage Tanks, locations/issues PERMANENT BUILDING & SAFETY B+S:no GC34090 PLANNING and 1306.10 Energy Conservation, General Info until superseded CC:no GC34090 CITY MANAGER 1306.11 City -Wide Clean Up Campaigns while current + 2 years PUBLIC WORKS PW:no GC34090 1306.12 Tree Trimming & Removal current year + 2 years PUBLIC WORKS PW:no GC34090 1306.13 Waste Collection & Recycling, General Info destroy at will CM: MGMT SVC CC:no reference 1306.14 Landfills, General Info destroy at will PLANNING CC:no reference 1306.15 Archaeological Surveys PERMANENT PLANNING PL:no GC34090 1306.16 C.E.Q.A: Calif. Environmental Quality Act PERMANENT PLANNING PL:no GC34090 1306.17 Endangered Species PERMANENT PLANNING PL:no GC34090 PLANNING andCITY 1306.18 CV Multi -Species Habitat Conservation Plan PERMANENT PL:no GC34090, LQCC/CM MANAGER W Page 32 of 36 G� CbJ Number P Scan / Citation RETENTION Resoonsibility UFFS Description TOTAL Primary Image S AFE/ENY�1307 � E ENFORCEMENT &"`PERMITS=�''' rsQQ_ _ _ w ''� 1307.01 Weed Abatement, General (also see 704.09) until superseded + 2 years BUILDING & SAFETY B+S:no GC34090 1307.02 Weed Abatement Cases (also see 704.09) until closed + 2 years BUILDING & SAFETY B+S:no _ GC34090 1307.03 Permits, Home Occupation / Home Businesses PERMANENT BUILDING & SAFETY B+S:no GC34090 1307.04 Permits, Garage Sale until expiration + 2 years BUILDING & SAFETY B+S:no GC34090d 1307.05 Permits, Handbill Distribution until expiration + 2 years BUILDING & SAFETY B+S:no GC34090d 1307.06 Permits, Soliciting or Peddling until expiration + 2 years BUILDING & SAFETY B+S:no _ GC34090d 1307.07 Permits, Photography / Film until expiration + 2 years BUILDING & SAFETY B+S:no GC34090d 1307.08 Permits, Pool Draining until expiration + 2 years BUILDING & SAFETY B+S:no GC34090d 1307.09 Permits, Massage Therapist incl Mad, Fingerprint. until expiration + 2 years BUILDING & SAFETY B+S:no GC34090d 1307.10 False Alarm Activation Notices current year + 2 years BUILDING & SAFETY B+S:no GC34090 1307.11 Lot Abatement Bids & Correspondence until completed + 2 years BUILDING & SAFETY B+S:no GC34090 1307.12 Vehicle Abatements until settled + 5 years BUILDING & SAFETY B+S:no GC34090 1307.13 Municipal Code Violations until completed + 2 years BUILDING & SAFETY B+S:no GC34090 W —) Page 33 of 36 O OFFS LIF -- Description P - - . - TOTAL - - - Primary - - Scan / Citation - -- - Number RETENTION Responsibility Image 1400 ARTS, RECREATION 8c EDUCATION ARTLREO401 CULTURAL ARTS".' 1401.01 Art in Public Places current year + 2 years COMMUNITY SVC j CS:yes GC34090 1401.02 Civic Center Art Purchases until audited + 7 years COMMUNITY SVC CS:yes P if historic 1401.03 Cultural Master Plans until superseded + 2 years COMMUNITY SVC CS:yes GC34090 1401.04 Performing Arts current year + 2 years COMMUNITY SVC CS:yes GC34090 1401.05 Art Foundations / Art Centers, brochures & history current year + 2 years COMMUNITY SVC_ CS:yes _ _ GC34090 1401.06 Museum / Cultural Centers current year + 2 years COMMUNITY SVC i CS:yes GC34090 1401.07 Tourism & Visitor Centers current year + 2 years CM: MGMT SVC CS:yes GC34090 APT/RE6, 7402 RECREATI6N'P,RO4iRAM9&;ACTIVITIES 1402.01 Recreation Programs & Program Evaluations current year + 2 years COMMUNITY SVC CS:no GC34090 1402.02 Golf Courses, Public until completed + 2 years COMMUNITY SVC CS:no GC34090 1402.03 Skateboarding until completed + 2 years COMMUNITY SVC CS:no GC34090 1402.04 Trails, Hiking, Biking, Equestrian until completed + 2 years COMMUNITY SVC CS:no GC34090 1402.05 Parades, Pageants & Community Events until completed + 2 years COMMUNITY SVC CS:no GC34090 1402.06 Equipment Rentals until audited + 7 years COMMUNITY SVC _ CS:no GC34090 1402.07 Facility Use Permits (incl. Park Permits) current year + 2 years COMMUNITY SVC CS:no GC34090 1402.08 Registrations, Adults while current + 2 years COMMUNITY SVC CS:no GC34090 1402.09 Registrations, Minors age 18 + 2 years COMMUNITY SVC CS:no GC34090 &Statute of Limmitation ARI REC'1,403 EDUQXTTION; - - 1403.01 Desert Sands Unified School District current year + 2 years COMMUNITY SVC CC:no CC34090 1403.02 Coachella Valley Unified School District current year + 2 years COMMUNITY SVC CC:no GC34090 1403.03 LaQuinta High School current year + 2 years COMMUNITY SVC CC:no GC34090 1403.04 College of the Desert current year + 2 years COMMUNITY SVC CC:no GC34090 1403.05 Univ. of Calif. Riverside, Palm Desert Campus current year + 2 years CITY MANAGER CC:no GC34090 W �y Page 34 of 36 UFFS Description TOTAL _ Primary Scan / Citation Number RETENTION Responsibility Image 1500 GOVERNMENT ORGANIZATIONS & OFFICES GGG;iiOVLORG_t 501 UNITED STATES/.F/<FEDERAL ORGANIZATIONS & OFFICES. 1501.01 (LIST ALPHABETICALLY) current year + 2 years interested dept CC:no GC34090 GOVfORG4'I`502 STRGAN'IZATIONS'& 61FFICE$ 1502.01 (LIST ALPHABETICALLY) ( current year + 2 years interested dept CC:no I GC34090 GOVJQRG`1503 LOCAL & REGIQNAL ORGANIZATLON__S &.OFFICES ' 1503.01 Local Agency Formation Commission (LAFCO) current year + 2 years CITY MANAGER CC:no GC34090 1503.02 PS Desert Resorts Conv & Visitors Authority: CVA current year + 2 years CITY MANAGER CC:no GC34090 1503.03 PS International Airport Commission current year + 2 years CITY MANAGER CC:no GC34090 1503.04 Coachella Valley Enterprise Zone Authority current year + 2 years CITY MANAGER i CC:no GC34090 1503.05 Western Riverside Council of Gov't (WRCOG) current year + 2 years CITY MANAGER CC:no GC34090 1503.06 Coachella Valley Recreation & Parks District _- _ current year + 2 years CITY MANAGER CC:no GC34090 1503.07 So. Calif. Association of Governments (SCAG) i current year + 2 years CITY MANAGER CC:no GC34090 1503.08 Coachella Valley Mts Conservancy Commission current year + 2 years CITY MANAGER CC:no GC34090 1503.09 Salton Sea Authority current year + 2 years CITY MANAGER CC:no GC34090 1503.10 Coachella Valley Assoc. of Governments (CVAG) current year + 2 years CITY MANAGER CC:no _ GC34090 1503.11 Coachella Valley Economic Partnership (CVEP) current year + 2 years CITY MANAGER CC:no GC34090 1503.12 Coachella Valley Mosquito & Vector District current year + 2 years CITY MANAGER CC:no GC34090 1503.13 Coachella Valley Joint Powers Insurance Authority current year + 2 years CITY MANAGER CC:no GC34090 1503.14 Jacqueline Cochran Regional Airport Authority current year + 2 years CITY MANAGER CC:no GC34090 1503.15 Chamber of Commerce, La Quinta current year + 2 years CITY MANAGER CC:no GC34090 1503.16 -Chambers of Commerce, Other Areas current year + 2 years CITY MANAGER CC:no GC34090 1503.17 South Coast Air Quality Management District current year + 2 years CITY MANAGER CC:no GC34090 1503.18 Coachella Valley Water District current year + 2 years CITY MANAGER CC:no GC34090 1503.19 Cal PERS current year + 2 years CITY MANAGER CC:no GC34090 GOV/ORGft1jQ4 RIYERSIDEaCOUNTY fIL'E5 --'-''- 1504.01 Riverside County, General current year + 2 years CITY MANAGER CC:no GC34090 1504.02 County Recorder & County Clerk current year + 2 years CLERK CC:no GC34090 1504.03 Auditor / Controller current year + 2 years FINANCE CC:no GC34090 1504.04 Board of Supervisors current year + 2 years CITY MANAGER CC:no GC34090 1504.05 Office of Disaster Preparedness current year + 2 years BUILDING & SAFETY CC:no GC34090 1504.06 Flood Control / Water Conservation District current year + 2 years PUBLIC WORKS CC:no GC34090 1504.07 Housing & Community Development Dept. current year + 2 years CITY MANAGER CC:no GC34090 1504.08 Public Works Department current year + 2 years CITY MANAGER CC:no GC34090 1504.09 Registrar of Voters current year + 2 years CLERK CC:no GC34090 1504.10 Sheriff's Department current year + 2 years CITY MANAGER CC:no GC34090 W Page 35 of 36 dV UFFS Description TOTAL Primary Scan / Citation Number RETENTION Responsibility Image 1504.11 Traffic Advisory Commission current year + 2 years PUBLIC WORKS CC:no GC34090 1504.12 Treasurer / Tax collector current year + 2 years FINANCE CC:no GC34090 1504.13 Public Health Services current year + 2 years CITY MANAGER CC:no GC34090 1504.14 Riverside Cty Transportation Commission (RCTC) current year + 2 years CITY MANAGER CC:no GC34090 1504.15 Department of Animal Control current year + 2 years BUILDING & SAFETY CC:no GC34090 1504.16 Economic Development Program while current + 2 years CITY MANAGER CC:no GC34090 1504.17 Department of Planning & Land Use current year + 2 years PLANNING CC:no GC34090 1504.18 Assessor's Office current year + 2 years FINANCE CC:no GC34090 1504.19 Department of Social Services current year + 2 years CITY MANAGER CC:no GC34090 1504.20 Riverside County Library System current year + 2 years COMMUNITY SVC CC:no GC34090 _ 1504.21 Department of Parks & Recreation current year + 2 years COMMUNITY SVC CC:no GC34090 1504.22 County Court System current year + 2 years CITY MANAGER CC:no GC34090 1504.23 Department of Vector Control_ current year + 2 years CITY MANAGER CC:no GC34090 1504.24 Fire Department current year + 2 years _ CITY MANAGER CC:no GC34090 1504.25 Riverside Cty Airport Land Use Commission / COCHRAN Regional' current year + 2 years CITY MANAGER CC:no GC34090 - _airport _oQVj-Q@G ti505 INTER / INTRA,G1-TY FILFs. (LIST ALPHABETICALLY) current year + 2 years interested dept CC:no bb.WeRG `1(508 INTERNA"tTift&tGrFPRIG_ES-"&_URGA'NIZATIONS - - (LIST ALPHABETICALLY) current year + 2 years interested dept CC:no W `4 Page 36 of 36 w ATTACHMENT 2 Ifity of fa Qtcinta RECORDS DESTRUCTION AUTHORIZATION ! , J In accordance with the City's Records Retention Schedule as adopted by Resolution No. 99-96, it is requested that the records delineated below be destroyed. The Total Retention Period has expired. There is no known litigation or reasonably anticipated investigation or litigation that would require these records be held. "A duty to preserve records exists when a party should have known that the evidence may be relevant to future litigation" Zubulake IV (SDNY 2003)220F.R.D.212,216 Department Head Signature Print Name _{Department M. Katherine Jenson City Attorney Signature Print Name -- _ l Date RECORDS TO BE DESTROYED: UFFS# and TITLE or DESCRIPTION OF RECORD E-IMAGE REQUIRED TYPE FORMAT RECORD DATES EXIST? TOTAL RETENTION I i i I certify that the records described above and approved for destruction were o recycled o shredded on as prescribed by law. I Susan Maysels IDeputy Clerk City Clerk or Deputy City Clerk Signature (Print Name !i (Title Format:( Paper documents to be shreded = P/S III — Paper documents to. be recycled = P/R I Electronic document to be deleted = E CD, DVD, Tape to be destroyed = CDT Type: Original Documents = O Copies = C 374 Prepared by smaysels 2/4/2010 ATTACHMENT CITY OF LA QUINTA INACTIVE RECORDS INVENTORY FORM _ RACK: SHELF: BOX: Date Prepared: Department: Prepared By: i Director Approval: I I UFFS File Number Description of Record — - - Record Dates Scanned / From: To: Imaged? Date to Destroy I ----- ----- Prepared by smaysels 2/10/2010 Page 1 ATTACHMENT 4 La Q•c Qum& G1 ow5 OF Ttty LEGAL HOLD NOTICE PRIVILEGED AND CONFIDENTIAL COMMUNICATION DATE: [date issued] TO: [list of custodians/departments involved] FROM: [name and title] MATTER: [name of case or party(s) or issue or event] DESCRIPTION: [brief description of case] INSTRUCTIONS: [eg collect, protect & hold records or deliver records to...] SCOPE OF HOLD: [time frame and types of Records] cc: Information Services & City Clerk COMPLIANCE WITH THIS NOTICE REQUIRES YOUR IMMEDIATE ATTENTION. THE DESTRUCTION OF RECORDS PERTINENT TO THIS MATTER IS STRICTLY PROHIBITED. EMPLOYEES WHO FAIL TO COMPLY ARE SUBJECT TO DISCIPLINARY ACTION, INCLUDING DISMISSAL, IN ADDITION TO POTENTIAL CIVIL OR CRIMINAL PENALTIES. 1. PRESERVE RELEVANT INFORMATION Effective immediately and until further written notice, regardless of any past or existing policies or procedures, retain and do not delete, destroy, or modify Records or Non -Records relating to the matter named above. Records may include, but are not limited to letters, contracts, memoranda, drafts, notes, presentations, spreadsheets, graphs, maps, animations, images, e-mail messages and attachments, voicemail, instant messages, word processing does, and calendar entries, regardless of whether these documents are stored on paper or in a hard drive, network database or drive, backup tape, laptop, CD ROM, DVD or similar removable storage media, home computer, PDA or handheld device, mobile phone or paging device. When in doubt, PRESERVE. 2. IDENTIFY OTHER RELEVANT CUSTODIANS If you are aware of someone within or outside City employment who may possess materials relevant to this matter, please notify the City Attorney. Do not circulate or forward this Notice yourself. 3. HOW TO PRESERVE • Identify, list (including file name & path) and protect all electronic records relating to the matter. • Gather all paper files related to the matter in one location. 4. COOPERATE WITH THE CITY'S LEGAL SERVICES Please cooperate fully and promptly with the City Attorney or City -appointed legal counsel on this matter. Do not discuss the nature or substance of this matter or conversations regarding this matter with anyone outside City employment. 5. ACKNOWLEDGEMENT Kindly sign, date and return a copy of this Notice to the sender. I acknowledge receipt of this Legal Hold. I understand the Legal Hold requirements and I will comply. Signature print name date S:\CC\forms\Legal Hold Notice 06/11 /2009 Maysels 376 A l l ACHIVIEN I b vs Fc�. oti5 `y OF Ttty' LEGAL HOLD RELEASE NOTICE PRIVILEGED AND CONFIDENTIAL COMMUNICATION DATE: [date issued] TO: [list of custodians/departments involved] FROM: [name and title] MATTER: [name of case or party(s) or issue or event] DESCRIPTION: [brief description of case] INSTRUCTIONS: leg collect, protect & hold records or deliver records to...] SCOPE OF HOLD: [time frame and types of Records] cc: Information Services & City Clerk The legal action for which a Legal Hold Notice was issued to you on DATE has concluded. Please resume routine record retention schedule compliance as to all records and data currently on hold regarding this matter. Records that have exceeded their retention period are to be destroyed. Records requiring continued retention are to be returned to departmental files. All non -records may be eliminated. Acknowledgement Kindly sign, date and return a copy of this Notice to the sender. I acknowledge receipt of this Legal Hold Release Notice. I understand that I have an affirmative obligation to comply with the directives set forth in this Notice. Signature print name date S:\CC\forms\Legal Hold RELEASE Notice 06/11/2009 Maysels ••. ' 377 ATTACHMENT 6 CITY OF LA QUINTA CITY CLERK'S DEPARTMENT MAIL: PO Box 1504, La Quinta, CA 92253 LOCATION: 78-495 Calle Tampico, La Quinta TEL 760.777.7000 1 FAX 760.777.7107 REQUEST FOR PUBLIC RECORDS (COMPLETION OF THIS DOCUMENT IS REQUESTED TO FACILITATE RECORDS REQUESTS) DATE: PHONE: NAME: COMPANY: STREET ADDRESS: CITY: EMAIL: FAX: STATE: ZIP: DOCUMENT(S) REQUESTED (Please be specific): Your request will be processed in compliance with the California Public Records Act, except with respect to public records exempt from disclosure. While it is the City's policy to respond to requests for public records as quickly as possible, the Public Records Act allows the City up to 10 days to determine whether the documents will be disclosed. In accordance with City Council Resolution No. 1994-007, a fee of 95C for the first page of each document and 15C for each additional page will be calculated and charged. The City shall make records promptly available for inspection during regular business hours; however, if a request to inspect records entails numerous files and/or documents, the City reserves the right to set a date and time when the records will be made available for inspection. Statutory Date: Staff Member/ Date Records Provided: Official Use Only Department & Staff Member: Copy Cost: S:\CityClerk\Forms\Public Records Request .doe 05/26/2009 Maysels 318 Taf 44QUMra COUNCIL/RDA MEETING DATE: February 16, 2010 ITEM TITLE: Discussion of Feasibility and Benefit Analysis Prepared by Willdan Financial Services Regarding Forming a Citywide Assessment District or Implementing a Special Tax to Support Parks and Recreation Improvements RECOMMENDATION: As deemed appropriate by the City Council. CHARTER CITY IMPLICATIONS: None at this time. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: _ STUDY SESSION: PUBLIC HEARING: The City of La Quinta (City) annually levies and collects special assessments in order to provide and maintain the facilities, improvements and services within Street Lighting and Landscape District No. 89-1 ("District"). The District was formed in 1989 pursuant to the Landscape and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code and authorizes the City to annually levy and collect assessments associated with the maintenance, construction and servicing of landscape areas, street lights and traffic signals. Each spring the Public Works Director/City Engineer prepares the "Engineer's Annual Levy Report ("Report") for City Council review and approval. The Report describes the district, any changes to the district, and the proposed assessments for the fiscal year. However, due to the restrictions of Proposition 218, the City's annual assessment for public landscape and lighting maintenance has remained at $35.60 per equivalent dwelling unit (EDU) since 1995. The various improvements within the District and the costs of those improvements are identified and budgeted separately, including expenditures, deficits, surpluses, revenues, and reserves. In Fiscal Year 2009-2010, the park maintenance costs are estimated to be $1,536,604. Because no assessment 379 or special tax has been considered for parks maintenance, these costs are paid for by the General Fund. At the February 5, 2008 City Council meeting on funding options for the City's Landscape and Lighting District, staff was directed to bring back a proposal for preparing an engineer's report, feasibility study and supporting district formation services for a potential parks assessment district. On May 6, 2008, City Council approved a Professional Services Agreement (PSA) with Willdan Financial Services (formerly MuniFinanciap to complete a feasibility study and benefit analysis of forming a citywide park district to support parks and recreation improvements and ongoing maintenance of existing parks under the provisions of the Landscaping and Lighting Act of 1972. On July 21, 2009, City Council held a study session to review the "Summary Technical Memorandum" prepared by Willdan Financial Services (Attachment 1), which outlined the preliminary analysis of the City's park, open space and trail improvements and an evaluation of the feasibility of establishing a district to provide a revenue source to support the maintenance and enhancement of the City's recreational improvements. The Summary Technical Memorandum outlined in detail the method of apportionment (i.e. benefit analysis, assessment methodology, and cost allocations) and the budget/cost assumptions (i.e. total cost allocations and allocations by zone)• In addition, the Summary Technical Memorandum discusses the advantages of developing a special tax versus the creation of a citywide assessment district. City Council directed staff to bring this matter back in enough time for them to consider the option of developing a special tax for a vote in the November 2010 municipal elections. Attachment 2 is a scope of services and fee proposal estimate of $15,500 from Willdan Financial to provide Special Tax Consulting Services to the City in regard to a possible special tax ballot effort to support park, open space and trail systems in time for the November 2010 municipal elections, It is important to note that public outreach efforts are crucial to a special tax measure, and Willdan Financial strongly recommends that the City hire a public relations firm, as well as an opinion polling firm, to assist in the outreach effort. These costs are not known at this time. The last page of Attachment 2 is the Special Election Timeline for placement of a special tax measure on the Riverside County Ballot. By August 6, 2010 the City would need to file resolutions with the Register of Voters calling the election and requesting consolidation and services in order to be on the November 2010 ballot. The City has expended $45,000 as part of the PSA that was approved by City Council on May 8, 2008 with Willdan Financial to complete Phase 1 of the Citywide Park Assessment District Formation Services. The services for Phase 1 included completing a feasibility study and benefit analysis of forming a citywide park district to support 380 parks and recreation improvements and ongoing maintenance of existing parks under the provisions of the Landscaping and Lighting Act of 1972, and resulted in the creation of the Technical Memorandum (Attachment 1). Attachment 3 is a copy of Willdan Financial's proposed summary of hours and fees to proceed with Phases 2-5 of the Citywide Park Assessment District Formation Services. Jim McGuire, Senior Project Manager in the Financial Consulting Services Division at Willdan Financial Services, will be available to answer any questions. Respectfully submitted, T tnothy R. 666as P.E. Public Works Dire or/City Engineer Approved for submission by: s Thomas P. Genovese, City Manager Attachments: 1. Willdan Financial Services Summary Technical Memorandum 2. Willdan Financial Scope of Services & Fee Proposal for Special Tax Consulting Services 3. Willdan Financial Proposed Summary of Hours & Fees to proceed with Phases 2-5 of the Citywide Park Assessment District Formation Services 381 Mg 12, 2009 pgge 1 r f 19 Memorandum To: Tim Jonasson and Ann Weaver, City of La Quinta From: Jim McGuire, Jennie Carter, Willdan Financial Services Date: May 12, 2009 Re: La Quinta Proposed Park Maintenance District Preliminary Rate Structure Summary of Findings ATTACHMENT On behalf of the City of La Quinta ("City"), Willdan Financial Services ("Willdan") has conducted a preliminary analysis of the City's park, open space and trail improvements to evaluate the feasibility of establishing a district to provide a revenue source (funding) to support the maintenance and enhancement of the City's recreational improvements for the properties wid-tm the City. Over the recent months, Willdan has worked closely with City staff gathering relevant information regarding the City's park and recreational improvements and developing the parameters for establishing a possible Citywide Assessment District (`District") to fund the ongoing operational and maintenance costs of the parks, trails and open spaces (collectively referred to as "maintenance"), as well as the long term repairs, renovations and rehabilitation costs associated with those improvements and facilities (collectively referred to as "capital costs"). While this memo identifies an estimate of the possible assessments that may be associated with this District, these assessments are only a preliminary estimate of those possible assessments based on some basic assumptions regarding the overall cost of providing the improvements, cost allocations and the method of apportionment. Ultimately, the various preliminary findings and factors that are outlined in this memo will require further analysis and refinement (particularly the budgeted costs and method of apportionment) if the City decides to move forward with the possible formation of the District. This additional analysis and refinement of the costs and assessments would be addressed in the development of an Engineer's Report that is required pursuant to the Landscaping and Lighting Act of 1972 and the California Constitution (Proposition 218). As part of this evaluation, Willdan has reviewed the improvements and budget information provided by the City and has researched parcel data and factors that support the formation of an assessment district within the boundaries of the City. Secured roll data, including parcel numbers, acreage, ownership, and land use codes were analyzed against and united with current geographic information system data in an effort to determine a basic method of apportionment and rate structure for an assessment district. While our evaluation concludes that an assessment district is a feasible approach for the City to consider, such a district would require the establishment of benefit zones which would reflect differences in special benefits and assessments within the City (Zones of Benefit). Although approximately 83% of the parcels within the City could be assessed for special benefits received from all park and recreational improvements, approximately 15% would be subject to special benefit assessments for trail maintenance and capital costs only and the remaining properties (less than 2%) 382 May U 2009 N, 2oft9 have been identified as receiving no measurable special benefits and would not be assessed for existing improvements. Although our evaluation has determined that an assessment district with zones of benefit is a viable approach to creating a revenue source to support the City's recreationat improvements, such an assessment district requires that general benefits be separated from special benefits and the District may only assess for special benefit. Our analysis of the improvements and associated costs suggests that approximately fifty-five percent (55%,) of the regular annual maintenance costs would he considered special bencfir, but capital costs, such as enhancement, renovation and rehabilitation of the improvements would be largely considered special benefits and recovered through the assessments, but such projects and costs need to be dearly identified and evaluated further as part of developing an Engineer's Report for the District. As outlined in this memo, we estimate that the City could recover approximately M,268,500 of the S2,190,200 estimated to fully fund the maintenance and long term needs of the City's current park, open space and nail system intrastructurc. The following provides a more detailed analysis of our findings and identifies key elements for the City to consider. Method of Apportionment Based on the provisions of the 1972 Act and the c difornia Constitution, this section of the memo summatize an analysis of the benefits associated with the City's existing park, open space and trail intprovcmcnts that may be incorporated into a citywide special benefit assessment district (hoth general and special); the tcsulting district structure (zones of benefit); and the formulas used to calculate potential proportional special benefit assessments based on the entirety of the cost to provide the imptovcmcnts (method of assessment). BeneFieAnalysis The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements, which include but are not limited to the construction, maintenance, operation, and servicing of park and recreational improvements. The 1972 Act requires that the cost of these improvements be levied according to benefit rather than assessed value: "The net amount to be assessed z pan lands witbu an a.r essmeut district titrq, be apportioned by any frrnrla or method mbich fairly distrilmIcs the net amount among all euressable lots or parcels in proportion to the estimated benefits to be received by each such lot or parealr-onr ibe improvancentf. " In conjunction with the provisions of the 1972 Act, the California Constitution Article XIIID addresses several key criteria for the Icv} of assessments, notably: Article Xll Ill Section 2d defines District as: "District meaty mr arra determined by an ab+eney to contain rdl parcels which mill receive a special benefit from a proposed pablir, imprnsement orproperty-related service", .. 383 obi 12, 2009 Page 3 rf 19 Article X1111) Section 21 defines Special Benefit as: '.Special bo;aIY' nrearu a partuular and di stint benefit aver and above genera! bene%ztr ccltfen eel em rsml praperpt located in the district or tr, the public al lathe General enhancement o/property value doer not cotzstltrtte "special beam it. " Article X111D Section da defines proportional special benefit assessments as: "An agmq, which pgtwes to levy art aicscrsmrant shall iden tt y all parcels uthich will have a rpedal bene/it coefio-ed apmt them and upon which an are.stuent will be impowl.. The proportionate tpeoal benefit dervl ell by each idaalillcd parcel shall be determined m relationship to the etieiielr of t6ie, capital Cart o/(o public umprovemevt, the melinten(mce and operation expertres of a pabbc imrptovemteut, or the cost o%the pmpon)� related render being prooid4.. No anessmemt shall be 1111/)Omd on nay paarel which exocols /he aarew bh cost o/'tlie proportiortal.rpedal henrft cortferTed mr that parcel. " The mcthod of apportionment (cost allocation) established for an assessment district rccluve, that cash, assessed property receives special benefits from the improvements and services that tire funded by such assessments, and the assessment obligation for cash parcel reflects that parcel's proportional special benefits as compared to other properties that receive special benefits as outlined in the prececGrig definitions of the 1972 Act and the California Constitution. in reviewing the location and extent of the City's parks, open spaces and trail system (Please refer to DiaWrarn 1— Improvernertt Detakl for an ovemcw of the City's park, open spaces and nails) and the relationship these improvements have to properties within the City, it has been determined that all Properties in the City (with the exception of du small area cast of ivionroc. Street) an: within one and a half tniles (I 'h miles) of an existing park and/or open space area, which is well within what would t}pically be considered the averap;e service area for local park and open spaces. (Please, refer to Diazntam '— L5 Mile Park and Open Space Radius for an overview of the sphere of inFluen(e of the City'e pail: based ou a 1 %a mile radius). Furthermore, these parks and open spaces call be easily accessed by the City's intetconneeting trail system that is immediately adjacent to all but approximately two percent (2%) of the City's properties and/or developments. While this would Wggest that collectivehY, the City's parks, open spaces and nails provide a cllrect and local benefit to the propervcs witliln the City, it is also reasonable to conclude that the use and accessibility to these improvements is nor limited to the properties and the owners of such properties and therefore provide some identifiable general beneft an our evaluation of the Citv's trail system it was determined that the City has an extensive trail system that extends throughout most of the Cio, and these various trail segments provide direct access to the Cm's parks and open spaces as well as other trails, of which approximately twenty percent. (20r%) of these trail sy;ments provide access points to and from areas outside the CM,. This accessibility front outside the City suggests potential use by the general public and a measurable degree ofgcneral bcncht. Similarly, consideration must be given to the likely or potential use of the Citv's parks by the general public to establish a level of general benefit for those improvements. Although actual pall: usage is often tithes difficult to quantify, in our research, the (]iLy'S Community Services Department provided policy guidelines that the City has followed for a number of years that has limited oon- residenr participation in various recreational leagues to be no more than 259/0, Clearly this indicates that the Ciq' (at l(asr from a policy perspective) has limited or artempted to limit the general public's •1 384 A 1,0, / 2, 2009 f.ge d of l9 asc of the City's recacational improvements which in turn enhances a special benefit nexus to properties within the City. Collectively, trail accessibiliLY from outside the City and limits on non- resident league participation strongly suggests that less than twenty-five percent (approsimarcly 22.5"/a) of these combined improvements and their associated mainsnance CUStS would he quantified as general benefit to the public at large. (n conjunction with the measure of general benefit to the public at large, it is also recognized that because these improvements are collectively associated with the entire City and arc not necessarily specific to a particular development or developments (which is often times the case with assessment districts), clearly there is some measure oFgencral henefuto the properties within the (All as well as the gcncral public, Thereforc, in addition to those costs attributable as general benefit to the public at large, it is reasonable to conclude that an additional percentage of the annual mainmuance costs For parks, open spaces and trails should be considered general benefit to properties within the Cit - (Disnict). For purposes of this preliminary evaluation, the gcncral benefit to properties within the City has been estimated to be approximatclr twenty percent (20'%t) based on two considerations: I.) if such improvements (part: and recreation improvements) provide a certain degree of general benefit to the public at large, properties within the district and the owners of those properties should reasonably have a similar Icvc1 of general benefit from those. improvements (225'/A based on the previous discussion); 2.) Although it is certainly reasonable to conclude that parcels within 1 '/2 miles of the Cin%s various pads and open spaces each benefit from such improvements and the trail system clearly enhances that benefit nexus, it is also reasonable to assume that a tneasure of special henefu requires a more direct local nCXna. ThercCoic, utilizing a reduced park radius of between '/_ of a mile and '/ of a mile (which would be considered reasonable walking distance and clearbA a direct local association between the varinus park sites and the surrounding developments and subdivisions), it has been determined that only about SCVCmCC❑ percent (17'%) of the devcloptncnts, subdivisions and properties within the Ck., would he outside this more closely defncd park radius. (Please refer to Dirtoram .3 — Specia! Betze6t Park IRadi'zzs for an overview of the sphere of influence of the Ciq%s parka based on It radius of less then'/ of a mile). Together these two considerations would suggest an average general benefit percentage of 21 'y'o to properties wirlim the District. Based on the preceding discussion, collectively it is reasonable to conclude that approaimatchr form thece. percent (42.5 "/o) of the City's annual maintenance cost for the existing parks, open spaces anci trails should he considered ,cneral benctit (22.5 °/" to ehc public at large and 20"/, to properties within the City). However for purposes of this preliminan, evaluation, the following discussion regarding budgets and assessments assumes a mote conservative estimate of general belief" (Fort,, - five percent j45%I). This gcncral benefit allocation would be applicable to the regular annual maintenance costs and incidental expenses associated with the improvements. Conversely, the costs to maintain various quasi -park improvements such as CiqHall and the Civic Center Campus are considered to he endrek , general belief t costs; while capital costs (excluding City Hall and the Civic Centel Campus) are considered to he matirch special heneht because such efforts arc for enhancement or expansion of the existing imprnvenunts which is entirely for the special benefit of properties in the City. 385 Asap 12, 200o Page 5 nj19 Assessment Methodology In order to calculate and identify the proportional special benefit received by each parcel and their propordonate share of the improvement costs, it is necessary to consider not only the improvements and services to he provided, but the relationship each parcel has to those improvements as compared to other parcels in the District. Article XiIID Section 4a reads in part: ...The proportionate special benefit derived by each identified parcel shall be. determined in relntmnship to the ant✓set , a f Me capital cart of a public improvement or the maintenance and operation expeuses of a public improvement or fir the cost of the property related .sonnet being provided. No assessVient shall be imposed on any parcel u�bich eviceeds the reasonable !oast of the proportional special bencft conferred on that parcel " Parks, open spaces- and trails, like most public improvements, provide varying degrees of bcncfit (whether they be general or special) based largely on the extent of such improvements, the location of the improvements in rclarionship to the properties, anti the reason or need for such improvements as it relates to individual properties. In this analysis of a possible citlnvide district these issues are each considered in determining the propordottal special benefit to each parcel by the use of bcncfit zones that reflect the extent and location of the improvements in relationship to tine properties, as well as the specific use and size of each propemy which reflects each parcel's need for such improvements and its reasonable cost of the proportional special benefit as compared to other properties that bcncfit from those improvements. 7.ones ofBenelit In an effort to ensure an appropriate allocation of the estimated annual cost to provide the improvements based on proportional special benefits, this potential citywide assessment district would likely be established with benefit zones ("Zones") as authorized pursuant to Chapter l Article 4, .Section 22574 of the 1972 Act: `Tfie diagram and a.tressruent map classify various areas rviMiu all assesvnent district into diffe'rmt hones where, by reason of nnriations in the nature, location, and extent of the improvements, the various teas mill receive dijfering degrees of benefit fiosu the improvements: A lone shall consist of all lerritors, which will recei v substantially the same degree of bencfthone the impronementa " While the California Constitution requires that "the proportionate special benefit delved by curb identified parcel shall be determined in relationship to the entiretrr of the capital cost of a public improvemmnt or the nmimenanee and operation e-vPolre.r of a public imps ocolent...", it is reasonable to conclude that the location and extent of the specific improvements in relationship to those neighborhoods or groups of parcels immediately adjacent or in close proximity to those improvements must be considered. in reviewing the location and extent of the various park, open space and trail improvements and the rclarionship these improvements have to properties within the City, it has been dcterunined that these improvements are dearly Local amenities that are directly associated with or desired for the development of such properries to their full and best use. As such, these local improvements have a direct and particular special benefit to the properties- within close proximity to such improvements, which enhance their access or use of such improvements and provide a level of service and amenities that are not directly associated with other properties. .. 3B6 A1l,j l?, 009 Pure i of l9 As previously noted, with the exception of a small percentage of the parcels along the eastern houndary of the City, generally parcels within the City arc located within a 1'/2- mile radius of an existing part: or open space, and have direct and/or easy access to a park or open space via the Citv's existing trail system. In narrowing this radius to'/a mile, each parcel's proportional special benefit from the parks and trails is further clarified. in recognition of these differences, the District would initially be established with three (3) Zones to reflect the proportional special benefits thal. various properties rcccivc from the various improvements and associated costs. 'file following provides a description of the three Zones: Zone 01 Zone 01 incorporates and includes those developments and properties in the City that are within './o of a mile (radius) of a park anchor open space, and is adjacent to or in close proxinim, to one of the City's trail segments that provide direct and easy access to rhose parks and open spaces. Accordingly, parcels within this Zone would be assessed for their proportional share of the costs to maintain these parks, trails and open spaces, as well as their'proportionate share to fund related capital improvements, replacements, expansion and renovation of these improvements. Zone 02 Zone 02 incorporates and includes those developments and properties in the City that are more than '% of a mile (radius) from an existing park and/or open space, but is adjacent to or in close proximity to one of ncc City's nail sgnicnts that provide direct and cast' access to those parks and open spaces. Accordingly, parcels wirhin this Zonc would be assessed for :heir proportional share of [he annual costs to maintain the traits but not the parks and open spaces. However, because of their easy access to the parks and open space areas via the wail system it has been determined char these properties should be assessed for their proportionate snare to fund related capital improvements, replacements, expansion and renovation of not onl} the trails, bur the park and open space improvements. Zone 03 Zone 03 incorporates and includes those parcels within the Cite that are not included in /Ones 0l or 02. These developments and properties are more than '/a of a mile (radius) from an existing path and/or open space, and are not currently adjacent to or in close proxillum, to one of the Cit}'s existing nail segments. Accordingly, parcels within this Zone would not be assessed for the annual costs to maintain the nails, parks or open spaces. While a case could he made that these parcels would receive special benefits from various capital improvcmcnt, replacenicnt, expansion and renovation projects associated with the City's parks, trails and open spaces, those special benefits would hkcly depend on the specific projects. 'therefore, For purposes of this prcliminary analysis, it is assumed that properrics within 'Lone p3 would have limited or no special benefit from these projects and would be exempt from special benefit assessments until such tithe that trails and/or parks arc expanded so that these properties haven direct locat presence from those improvements. Although our analysis suggests that three Zones of benefit would be initially established for a citywide assessment district based on the current improvement infrastructure, these /.ones could potentially be consolidated in[(, two Zones and possibly a single Zone if the City were to add additional trails within Zone 03 and/or construct one or more parks in the eastern area of the CitN 387 Alrq12, 2009 Pao, 7 of l9 Please refer to Diagram 4—Zone and Improvement Detail for an overview of the three Zones and the relationship to the various improvements. for clarit}' purposes, Diagram 5 — Zone Detail provides an ovctvicw of the Zones without the improvement overlay. Equivalent Benefit Units In addition to the use of Zones, the method of apportionment established for an assessment clistrict should refect the proportional special benefit of each parcel utilizing it weighted methodology of apportionment. For purposes of determining an appropriate cost allocation, in this preliminary analysis we have utilized a wctghtcd methodology typically referred to as an Equivalent Bcneft Unit (bBU) methodology. 'Phis method of apponiontntilt establishes the typically detached single-family home site as the basic unit of assessment. A single-tamily resiciential unit is assigned one (LO) Fquiyalcnt Benefit. Unit (EBU) and other property types (land uses) are proportionately weighted (weighted 1-1BU) based on it benefit formula that equates each property's specific characterisrics and special benefits to that of dtc single-family resiciential pmperty. This proportional weighting uiay be based on several considerations chat may include, but arc not limited to: the type of devclopment (land use), clevetopment-sratus (develope(l versus unclevelopcd), size of the propcm (acreage or units), population densities or other property related factors including any development restrictions or limitations; is well as the property's location and prolimigy ro the improvements (which is addressed by its Zone (iesignation). For the itnprovemc:ns and assessments outlined in this metno, it has been determinccl that the most appropriate proportonat special benefit calculation for each parccl is tcasonabl% deramineel by three basic propernY characteristics: • Location — as prcviousl�- noted, each parcel in the District shall be identifiecl and grnupecl into one of three Zones based on each parcel's prozimigy and relationship to the District improvements. • I quid.ise— for purposes of this analysis, %ye have classified and grouped various land uses into a few basic categories including: Developecl Non -Residential Properties (various eommereiat, industrial, institutional and other non-resiclenrial properties inclucling government owned properties); Residential Properties (Single-family, tAluln- family, condominiums and timeshares); anti Vacant land (uncleyeloped properties that may be ronecl for either residential or non-residential use). • Ptoperq' Sizes — Acreage Col- non-residential properties; Units- for residential properties. Propert% size (acreage or units) provides a definable and comparativen representation of each parcel's proportional special benefit not only to similar types of properties but to other properties as well. The following is a summary of the property t)Ipes and h.,quivalent Benefit Unit assignments utilized for this preliminary analysis. The method of special benefit allocation to each parcel type shown below is based on typical industry standards, but adjusted to reflect the City's overall development characteristics including cornparable resicicntial density statistics from the U.S. Census Bureau fiom the %ears 2005-2007, and other clocumentation provicled by the City. if the Cin, chooses to move forward with the formation of an assessment district, it is likely that this basic allocation by land use 388 Afay 12, 2009 1q,V8,,119 may be expanded or modified to more accurately reflect the proportional special benefits to various property types. Developed Single Family 1.00 per Parcel No Limits Developed Condo 0.75 per Unit No Limits Vacant 0.50 per Acre Minimum of 1 EBU, Maximum of 5 EBUs per Parcel Based on the preceding method of special benefit allocation to each parcel type shown above and the parcel land use information from the most recent County secured roll data and the Count)�'s geographic information system ("GiS"), the following provides a summary of the number of parcels and G:r.luivalent Benefit Units for each land use classification applied in this assessment analysis. Developed Single Family Developed Condo Vacant 15,818 1,279 5,223 15,818.00 959.25 7,014.98 Cost Allocations Pursuant to the provisions of the C:atifornia Constitution, the proportionate special benefit derived I)v each parcel within an assessment district and its corresponding assessment obligation shall be determined in relationship to the entirety of the capital cost of a public improvement or tic maintenance and operation expenses of it public improvement. The following formulas are used to calculate each parcel'ss Levi, Amount (proportional assessment obligation): Step 1: Based collectively on rile preceding diSCLMIOn and findings, the estimated annual cost ro provide the s'arlUUs District improvements have been identified as either general bCIICfit or special hencflt. Those improvement costs determined to be of general benefit shall not be assessed to props ics within the Disniet and these costs are deducted from the totalbudget to establish the improvement costs derermineci to be of special benefit. Total Budget — General Benefit Costs = Total Special Benefit Costs Step 2: Those improvement costs determined to he of special benefit are apportioned to each Of the three Zoncs established, in proportion to the cost of providing the improvements for that Zone. As previously noted, it has been determined mat 389 Map 12, 2009 Page 9 of 19 properties within "Lone 03 do not receive identifiable local special benefits from the City's existing improvements and receive only general hcncfit from those improvements and tacilities. Therefore, no costs arc budgeted as special benefit in this Zone and the properties therein arc not assessed. Zone Specific Special Benefit Costs = Total Zone Budget Step 3: The Total Zone Budget minus any additional contributions from the City or other revenue sources establishes the `Balance to f,evy" for that Zone. This Balance to Levy amount is proportionately allocated to each parcel within the Zone based on their calculated F.BU. Total Zone Budget —Additional City Contribution = Balance to Levy (Zone) Step 4: Lacii parcel's proportional special benefit is calculated based on the F.quiaalent Benefit Unit rationale previously discussed: Parcel's Land Use Benefit x (Acreage or Units) = Parcel's EBU Step 5: The total number of I_.quivalent Benefit Units for each Zone is determined by the sum of all individual EBU(s) applied to parcels that receive a special benefit font rite improvements. !An assessment amount per EBU (Assessment Rate) for each Zonc is established by taking the Balance to Levy in that Zone, and dividing that amounr by the total number of ElIM(s) for that Lone. Total Balance to Levy/Total EBU = Assessment Rate (Calculated per Zone) Step 6: This Assessment Rate is then applied bath to each parcel's individual 1-?131J to determine the parcel's proportionate benefit and assessment obligation. Rate per EBU x Parcel EBU = Parcel Levy Amount The potential costs (budgets) that would be used to establish the assessment rate for each Zone are outlined in the followingsecuon. Budget (Cost) Assumptions In this analysis, Witldan has utilized budget details provided by the City for fiscal year 2008/2009, as displayed in the following table, to establish an estimate of expenses to properly tnairunn the improvements: 390 O V �- OI M M O N M N O+ N N ry O N � N V N P �• f0 O N V m in ry � P n • -^ � � � V^ O N P d 0 u m z u a i a a a u c E f ~ u�•` i •"• y g[ C '• q U U E o €' o n c gs � m N m c 3• a & d^ `n m q d e � w a 'a "u u ' u° a" 'w � � : y �, � > a m m" m° u u o• o' w" z' 391 May 12, 2009 Pq, 11 of 19 Based on the cost assumptions and calculations described in the preceding table, it is estimated that approximately 2.19 million dollars ($2,190,200) is required to maintain the City's current park, open space and trail system infrastructure of which approximately $542,600 is budgeted for the City's long term repairs, renovations and capital improvement projects. However, only about $1,268,500 of these costs have been identified as special benefit costs, with approximately $1,194,100 being - associated with Zone 01 properties; approximately 5574,400 associated with Zone 02 properties; and no costs- being associatcd with Zone 03 properties. Utilizing these cost estimates, a preliminary estimate of proposed assessments for properties within the City has been developed based on the equivalent benefit units referenced in the preceding discussions. The following tables provide it summary of the special benefit cost allocations to the various Zones and land use types within those Zones. Total CostAllocarroo Zone l Cost Allocations Developed Single Family Developed Condo 1 959.251 44,401 Vacant 1 5,182.581 239,888 i[ 25,797.061 $1',194,0771 Based on the preceding tables, a single-family residential property in Zone 01 would have an annual assessment of approximately $46.30, which would be the assessment rate per LBU for thar "Zone. Zone 2 Cost Allocations Developed Single Developed Condo Vacant I 1,437.291 21,938 392 Alay 12, 2009 Page12yl9 Based on the preceding tables, a single-family- residential property in Zone 02 would have an annual assessment of approximately $15.30, which would be the assessment rate per P.BU for that Zone. Zone 3 Cost Allocations Type Zone 3 Zone 3, Developed Single Family Developed Condo Vacant - 395.12 5 Based on the preceding table, parcels within Zone 03 only receive general henetlt from the existing improvements and thercFore this Zone would have an assessment rate that is $0.00 per CBU. If the City elected to pursue the implementation of a special tax rather than an assessment utili>ing a similar method of apportiomncur bur not the Zone structure, this same revenue amount (approximately $1,209,500) would equate to an annual tax rate of approximately $40 (amount per a single-family residential property) but applied to all properties in the City including those in Zone 03. If the City wanted to pursue the full funding of the improvements- through a special tax (approximately $2,190,200), the annual tax rate would be approximately 594 (amount per a single- family residential property). Regardless of whether the City selects an assessment district or a special ras to fund the Citv's parks and recreational improvements-, the measure submitted to the property owners or voters should include an annual inflationary adjustment to be applied to future asscssment/rax rates. Because the cost of operating, servicing and maintaining park, open space and trail improvements are impacted by inflation over time, the proposed assessment rates or tax rate and corresponding parcel assessment/ras should include an annual inflationary adjustment based on either a set percentage rate, or the annual percentage change in the local Consumer Price Index. Special Tax vs. Assessment District While the primary objective of Wdldan's efforts and the focus of this memo has been to outline the feasiblity and overall structure necessary to establish a Cin°wide Assessment Disniet For the Cit1's Park, open space and trail system improvements, consideration should also be given to the Possibility of establishing a special tax to fund such improvements and costs. Although a special tax requires a r`vo-thirds (66.7'1/,) approval of registered voters to implement compared to the simple majority approval of property owners for anassessment(weighted ballots), the followinn arc some notable distinctions between special taxes and assessments that- the City should consider: Advantages of a Special Tax A special tax does not require the detailed support and analysis of special benefit and general benefit rcyuired for an assessment and given the recent State Supreme Court decision (Silirou 393 M,,i) 12. ?009 Pq_ne 73 of 19 G'nlley "laxpaycrr A.rrociation eernu the _Santa CYera Cnrwty Open Apace Iluthoul y), judicial review anti possihle challenges are a greater concern for an assessment than previously was the ease; n A spccial caz can include costs which an assessment cannot (an assessment district cannot assess For general bencllt while a special tax is only limited by the purposCs specified for the special tax); The cost allocation stumire for a special tax is typically more simplistic than an assessment district. A special tax usually is based on a single rate for the entire Ciny (a flat rate that may he applied to various land uses or even a simple per parcel tax) compared to that of an assessment district that because of special benefit and proporrionallty requirements (particularly for a Citywide district), incvirably rcquncs more than a single assessment rate and a more detailed or complex apportionment to various property types; Because the cost -allocation structure is visually less complicated for a special tax, public education and iuFormstional efforts are usually more focused on the need and advantages of the rcvenuc sOUI'ce rather thin explaining the differences in assessments which tend to make the ballot measure IesS controversial; Although a spccial tax has a greater voter threshold, those that arc most likely to support Funding for park and recreational improvements arc usually the residents of the Clt' (registered voters). Conversely For an assessment balloting, nut -of -tow❑ property owners, multi -family residential property owners (apartment:') and non-residential properties may be Icss likely to support such an assessment and could have a significant impact on the vnring resu)ts; For the CPty of I.a Quinta, in addition to funding park and recreational improvements, a special tax could he constructed to also fund recreational services and programs and/or funding of the Cux's median landscaping (replacement of the current assessments which has limited rcvenuc capahilitics); and For an assessment district, expansion of the existing improvements- would likely facilitate modifications to the existing zones (areas of benefit) and inu�cases to the assessments for the affecred areas, a special tax would not require such modifcations ultioaately reducing admi nishativc costs. Aclvant�ges of nn Assessment The most obvious advantage for pursuing an assessment rather than a special utx is the simple majority approval chreshold, and if multi -family residential property owners (apartments) and non-residcntial properties (spccifieally commercial properties) are gcnentll; supportive of such assessments, the chances for a successful ballot outcome are good; l och properrS is assessed only for their proportional special benefits and benefits compared to other properies. Properties only pay for the local improvements that directly bencllt the property (Example: In the proposed assessment district snucture previously discussed, properties in Lone 3 would not he assessed unless and until local parks, open space or trails are. constructed in their area); ,,.. 394 bGO ;2, 2009 Pine 14 o/ 0 While the City cannot use City funds to advocate either a special tax or an assessment, because approval of an assessment is not considered an election, there are fewer restrictions on the use of Ciry funds for public outreach and education: Balloting for an assessment can he done any tune during the year (although there are some legal opinions to the contrary), while a special tas requires the election to be scheduled and COndueted at specified dates established by the California Elections Code; and Balloting for it new assessment may be conducted b}' a mailed ballot proceeding, while the balloting for a special tax does not currently provide for it mailed ballot proceeding. (I)picalh, a mailed ballot proceeding is Tess expensive to conduct than an election handled through the County Registrar of Voters). Additional Considerations The assumptions and calculations detailed in the preceding discussions retlect a preliminary estimate of possible assessment rates for the Gty's parks, open spaces and trails based on exiscint, estimated maintenance cost data. Although the estimated assessment rate options outlined in this analvsis certainly suggest that an assessment district may be a viable approach to funding the City's parks, open spaces and trails, there are several issues that must be considered: The estimated annual maintenance costs oudincd in this memo are based on the City's fiscal Ycar 20D8/2009 Park Operations Cost. Our anaksis relies hcm ilk- on County secured roll data for identifying and determining individual Land uses and property characteristics (which is sometimes incomplete or inaccurate) as well as the County's ,geographic information system ("GIS"). Ndhough an assessment rate based on this data is certainly appropriate, a detailed audit of all City parcels to identify aco,uratc land use designations for all parcels, acreage for commercial and vacant properties and unit counts for multi -family residential properties is likel}needed before assessment rates can be finalized. While we have included Capital costs based on the City's FY 08/09 Budgct Cot Parks, the estimated costs and subsequent assessment rate estimates presented in this memo do not include the possible higher costs that will inevitable result From the City's plans to enhance and renovate the Citv's existing parks, open spaces and trail system. Further identification and estimates of tic associated costs tot those specific improvements or enhancements will need to be developed before finalizing an assessment rate tha, would fund this increased burden. In the near phases of the project ,if authorized by the City) Willclan will continue to rctinc the methodoloky prescnted here, by working on the parcel database as well as collaborating with titc Oil staff to develop reasonable cost estimates and methodology for the rate structure. We look tohward to our continued collaboration on this project with the entire team as the project progresses. Please feel free to call or email Jim McGuire va discuss these findings at 951.587353E and jrncguirc ahvillciau.com 395 AJ,T 12, 7009 Page 15 of19 Diagram 1 Improvement Details La Cv .r Par Main;er:ance Ciarob-.t (parks Q� S(` Said ira.Is) P2� KIA ir_ cS' WILLDAN F-nnrr;ial Services As 390 Mgy7P.2009 Pngc J6,j19 Diagram 2 1.5 Mile Park and Open Space Radius 43 Cvinla Park Main:nalze Cfsna (Park& Cpm Spamsaad Trails) 1lJs� �l we *WILLDAN r.111cd Snvrrr m 397 May 12, 2009 Page17f19 YId^•^ O� WILLDAN Diagram 3 Special Benefit Park Radius La Q=2 CCsm- (Parks OPW Saa_as and TraAsl L�• Wirr k7_rJ: r 5j✓// t tr�i i i//�,i/ i1 1 - i el _r 1 fri 1 i %4ir1 _ /�/j• 398 'ay I ?, 9()09 Doge 18 of 19 VVI LLIMN Diagram 4 Zone and Improvement Detail l rW2 Pe k Malmante Di Yrirt (Park, CpSa"swd Trails) 399 A,Lq /?, 2009 P ,gc 79 of 19 Diagram 5 Zone Detail La Ccin:n Fare 61 mtn anca C ;aia (Pad.; cps' spasm a id Trails) i _ 1 a+' 4 1 1 r ` 4 • �J it rf lgSt—ate Y h � 1 ---------------------- ! Y i -------------- W I LLDAN ❑��,�<iiu sernres ...., ... 400 ATTACHMENT 2 Ww"(1mcial LLDAN I your ng Services reach February 4, 2010 Mr. Timothy R. Jonasson Public Works Director / City Engineer City of La Quinta 78495 Calle Tampico La Quinta, California 92253-2839 Re: Proposal to Provide Special Tax Consulting Services to the City of La Quinta Dear Mr. Jonasson: Per our prior discussions, the following outlines Willdan Financial Services' (Wiiidan) scope of services and fee to provide Special Tax Consulting Services in regard to a possible special tax ballot effort. We appreciate this opportunity to continue to serve the City of La Quinta and look forward to hearing from you. Please feel free to contact me directly at (951) 587-3536 or via email at imcguire wilidan.com if you have any questions regarding our proposal. Sincerely, WILLDAN FINANCIAL SERVICES Jim McGuire, Senior Project Manager Financial Consulting Services Group Enclosure Engineering I Geotechnical I Environmental I Sustainability I Financial I Homeland Security 951.687.3500 1 800.755,6864 1 fax: 951.587.3510 1 27368 Via Industria, Suite 110, Temecula, CA 92590 1 v .vvilldan.com 401/� r� y W I LLDAN h..� Financial services Scope of Services Project Overview Willdan conducted an analysis of the City of La Quinta's park, open space and trail improvements to evaluate the feasibility of establishing a possible Citywide Assessment District to provide funding to support the maintenance and enhancement of the City's recreational improvements for properties within the City. Willdan worked closely with City staff gathering relevant information regarding these park and recreational improvements and developing the parameters for establishing the possible District to fund the ongoing operational and maintenance costs of parks, trails and open spaces, as well as the long term repairs, renovations and rehabilitation costs associated with those improvements and facilities. The Willdan Team provided a recommended district structure with three benefit zones and an estimate of the possible assessments that may be associated with the district. In conjunction with the feasibility study for a possible citywide assessment district, the possibility of a special tax to fund these improvements, as well as median landscaping, was identified as an alternative. Per your request, this proposal outlines the services that Willdan would provide to assist the City with developing the special tax for a vote in November 2010. Public outreach efforts are crucial to a special tax measure. We recommend the City of La Quinta hire a public relations consulting firm, as well as an opinion polling firm, to assist in the outreach effort. The polling firm will help gauge the likelihood of property owner's supporting such a special tax measure and at what monetary level. While the public relations firm will communicate the issues and educate the property owners with the facts before they are asked to cast their ballot regarding the measure. Work Plan Below is our proposed scope of services to assist the City of La Quinta with development and implementation of a special tax to fund the maintenance and operation of parks, trails, open space and median landscaping. Following this plan is a description of our involvement in meetings and our expectations of support from agency staff. We want to ensure that our scope of services is responsive to the City of La Quinta's needs and specific circumstances. Willdan will work with the City to revise our proposed scope based on input prior to approval of a contract, and as needed during the course of the project. Task 1: Special Tax Implementation Management a. Develop a detailed tax implementation timeline for City use. The timeline will include all necessary milestones that need to be met to place the ballot measure before the voters, including both internal tasks and deadlines set by the Registrar of Voters. b. Meet with City staff up to three (3) times to assist the City with its strategic planning efforts throughout the tax measure implementation period. 1' Proposal to Provide Special Tax Consulting Services to the City of La Quinta 402 WcWILLDAN Financial Services c. Ensure that election requirements are met with the County of Riverside Registrar of Voters. d. Ensure that agreed -upon project timeline milestones are met. e. Provide the City and public relations consultant team with available data related to the proposed special tax. f. Willdan will provide our expertise and review of documentation required for implementing a special tax, including all necessary resolution, ordinance and ballot materials. Willdan will also assist in the preparation and review of agenda and Council documents to be submitted to the County Registrar of Voters. Task 2: Development of Special Tax a. Update Parcel Database. Using base electronic parcel information developed during the feasibility study, update the parcel database with the County Assessor's Office secured roll data currently available (July 2009) to identify any parcel discrepancies and establish specific property characteristics of each parcel in the City. This information will be enhanced through parcel research and specific information provided by both the City and County. It will then be incorporated into our model to develop the appropriate method of apportionment and tax rate. This database will eventually contain the calculated Tax rate for each parcel and the data used to generate the proposed rates and mailing information. b. Develop Special Tax Budget. We will assist the City with formulating an appropriate budget for maintenance and operation, focusing on accurate accounting and full cost recovery. We will assist City staff with incorporating accurate improvement costs (including energy and maintenance costs; anticipated replacement costs or other capital projects; and replacement and rehabilitation costs) into the budget. c. Formulate Special Tax Rate and Method. Utilizing the parcel data and budget information previously developed, during prior steps, we will formulate up a method of apportionment to best address the City's funding needs. The tax rate structure will take into account the cost of the services to be provided, and the type of properties that will be served. We will work with City staff to formulate a rate and method that has a reasonable chance for success (rate to be consistent with voter polling results). d. Prepare Summary Technical Memorandum. Prepare a Summary Technical Memorandum to summarize the proposed rate and method. We will finalize with staff the recommended approach and resulting tax rate(s) in this document, which will outline and summarize the proposed special tax revenues by land use classification. 2 Proposal to Provide Special Tax Consulting Services to the City of La Quinta 403 OWILLDAN Financial Services Client Responsibilities We will rely on being able to obtain the following information from the City of La Quinta: • Property owner information on an as -needed basis; • Opinions, as requested from the City's legal counsel; • If necessary, the City will be asked to provide the following base GIS base data: parcel line work, street centerline data, City boundaries, Special District boundaries, and aerial photography, if available. For GIS data that needs to be updated or needs to be obtained from other sources, the City will assist Willdan in the acquisition of the necessary data. • Specifics regarding maintenance and long-term costs associated with the improvements and services to be funded by the special tax (budget). Willdan will rely on the validity and accuracy of the City's data to complete this engagement. We will endeavor to minimize the impact on City staff in the completion of this project. Legal Opinions In preparing the resolutions, petitions, consent and waiver documents and the notices and ballots, Willdan will provide our professional expertise. Since we do not practice law, we ask that the City's legal counsel, or other designated counsel, review the documents. We will assist your attorney in identifying any pertinent legal issues. 3 Proposal to Provide Special Tax Consulting Services to the City of La Quinta 404 �WILLDAN Financial Services Fee for Services Willdan will perform the tasks described in Scope of Services section for the fees outlined below. Notes: • Additional meetings or tasks outside our proposed scope of work will require an additional fee. • The fees above include our estimated travel time for various meetings and workshops, but do not include travel, copying, and mailing expense. • Telephone conference calls are not considered "meetings" for the purpose of our proposal and are not limited by our scope of services. • We will invoice the City of La Quinta monthly based on percentage of project completion. Hourly Rates Additional services authorized by the City of La Quinta will be billed at our current hourly billing rates. Wildan, Hourly Rate Schedule Position Hourly Rate Group Manager $210 Principal Consultant ................ Senior Project Manager 5200 $165 Project Manager $145 Senior Project Analyst 5130 — --------------- Senior Analyst ------------ $120 Analyst ,,,_,_..,.,, ......... Analyst Assistant $100 --II $75 _ - _ Property Owner Services Representative $55 Support Staff $50 Proposal to Provide Special Tax Consulting Services to the City of La Quinta •0., 4 5 Special Election Timeline for placement'of a Special Tax Measure on the Riverside County Ballot Daysbeforel "I as code section 11 Last day to Request E.C. §§ 10400, Board of Directors most file Resolutions Calling the Election and Requesting 881 August 6. 2010 Consolidation 10402, 10403 Consolidation and Services with the Registrar of Voters by this date. Both Resolutions must be adopted at the same time. Board Secretary must submit Ordinance / Measure to the Registrar of Voters (68 ) August 6, 2010 Ordinance7Measure E.C. §§ 9222, by this date. The statement of all measures submitted to the voters shall be 9223, 13247 abbreviated on the ballot. The statement shall contain not more than 75 words for each measure to be voted On. (88) August 6, 2010 Boundary Changes E.C. § 12262 Last day boundary changes may be made for this election. E.C. § 12111; Board Secretary shall publish a notice of election including a synopsis of the (88) August 6, 2010 Public Notice of Election G.C. §§ 6060, measure(s). The last day to submit arguments to the Board Secretary should 6061 be included in the notice and it shall be published once. (88) August 6, 2010 Last day to Submit Tax- EC. § 9400 at In connection with a bond issue specified in E.C. § 9400. a statement shall rate Statement seq. be mailed to the voters with the sample ballot for the bond election. Last day to Withdraw Whenever a legislative body has ordered that a measure be submitted to the (83) Augus111, 2010 Measure EC. § 9605 voters of any jurisdiction at an election, the order of election shall not be amended or vi thdrawn after this date. Impartial Analysis of Attorney of the Board prepares and submits analysis of measure. Analysis (78) August 16, 2010 E.C. § 9280 shall be printed in the ballet pamphlet preceding the arguments and shall not Measure exceed 500 words. Last day to file E.C. §§ 9282, Last day to file arguments with the Board Secretary. Arguments shall not (78i August 16, 2010 Arguments 9283, 9286 exceed 300 words and shall be accompanied by a Statement of Authors form. No more than five authors may sign the statement. [68) August 26, 2010 Last day to file Rebuttals E.C. § 9285 Last day to file rebuttals to arguments with the Board Secretary. Rebuttals to Arguments are limited to 250 words. ('i6) September 7, 2010 Order printing of election EC. § 9295 Register of Voters prepares copy for printer and Orders ballots. materials Mail Semple Ballots and E.C. §§ 9223, M0) - l21) 09/23/10 - 10/12/10 Election Materials to 9280 of Between these dates the Registrar of Voters shall mail a sample ballot to seq., 13303, G.C. each voter, who is registered at least 29 days prior to the election. Voters § 57148 Process Absentee Voter E.C. § 15101 of When ballots are to be counted by computer, the Registrar of Voters may (7 t) October 22, 2010 begin processing ballots 7 business days prior to the election. No count may and Matted Ballots seq be made until after the polls close on election day. The polls will be open from 7:00 a.m. and will dose at 8:00 p.m. Absentee November 2, 2010 ELECTION DAY ballots may be turned in, before the polls dose, at any polling place in the jurisdiction. Canvass Electron E.C. §§ 10260 at 2 November 4, 2010 seq., 15301 at Register of Voters shall commence the official canvass on this day. Returns seq. During the Official Canvass the Elections Official shall conduct a public 3 - 15 11/05/10 - 11/17/10 One Percent Manual E.C. § 15360 manual tally in 1 percent of the precincts chosen at random by the elections Tally official. No later than this date, the Registrar of Voters WWI certify the election results. As soon as the canvass is completed, the Registrar of Voters shall send a E.C. §§ 1026Z statement of the results of the election to the Board Secretary. The 20 November 22, 2010 Statement of Results 10263, 15372 statement shall show (1) whole number of voles cast in the District, (2) measures voted upon, (3) number Of votes given at each precinct for and against each measure. WILLDAN P�ed F Flnenccal Servion TimrGnrforrhe City JLnQw;rera ATTACHMENT 3 PROPOSED SUMMARY OF HOURS & FEES Total rt: Feaslbllfty$tudyand BanefitAnaysis Project Coordination &Meetings - 66 9,360 Database Preparation & Improvement & Budget Anelysts 170 19020 Development of Method of Apportionment&Memorandum 122 16020 360 $ 45,000 r 2: Development of Outreach Strategy Project Coordination & Meetings 17 2,385 Development of Power Point Presentation & Final Plan 24 2,615 41 S 6,000 ,3: District Formation Services Preparation of Documents 108 13,7W Meetings Sod Document Moolfica0ons 13 1,710 121 f 16,600 4: Public Outreach Coordinator of Public Outreach Efforts 32 5,000 Prepare & Attend Wofthops (Each) 26 3,000 Dovolp and Mail FAO Guide 25 2,800 Polling Services (Subcontractor) - Publit RelafiOns (Subcontractor) _ 63 S 1000 5: Prupetty0wner Balloting .Preparing it Processing Notices & Ballots 27 3,025 Public Hearing& Ballot tabulation 30 3,775 67 S 60m MaMuniFinancial Page 12 to'. 407 Tit�p 4 4 a" COUNCIL/RDA MEETING DATE: February 16, 2010 ITEM TITLE: Discussion of City Council Goals and the Fiscal Year 2009-2010 Annual Financial Management Review RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: ryry STUDY SESSION: C —^ PUBLIC HEARING: Discuss City Council Goals and the Annual Financial Management Review for Fiscal Year 2009-2010. FISCAL IMPLICATIONS: No direct fiscal implications will result from this action. Staff proposes to develop programs to implement selected goals and will identify cost projections as part of the economic development program, capital improvement program, and budget process. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Fiscal Year 2009-2010 Annual Financial Management Review is provided as Attachment 1 . This document is the first component of the strategic planning process and presents the financial achievements for the past fiscal year, five-year cash flow projections for operating and capital improvement funds, and financial management strategies and recommendations for the coming fiscal year. The United States and State of California continue to be in a significant recession. The national unemployment rate is just over 10%, and California's unemployment rate is 12.5%. Nationally, UCLA Anderson forecasts that Gross Domestic Product will be 2.0% for 2010 before rising to about 3.0% in 2011. The unemployment rate will likely peak around 10.5% in the first quarter of 2010 and then settle to 10.0% for the rest of the year. At the state level, their forecast is little or no growth for 2010 with a pickup in the economy in the beginning of 2011 and a growth at more normal levels by the middle of 2011. They state that while the economy will be growing in 2011, it will not be generating enough jobs to drive the unemployment rate below double digits until 2012. At the local level, many cities in Riverside County and in the Coachella Valley are continuing to experience significant downturn in their General Fund revenues. According to Monthly Labor Force Data for Cities provided by the Employment Development Department, the unemployment rate for Riverside County was 14.3% for December 2009. For the same period, Coachella Valley cities unemployment rate was 12.9% and La Quinta's unemployment rate was 7.6%. Sound fiscal policies adopted by City Council have placed La Quinta in a strong financial position. While General Fund reserves are at a healthy level and staff will be presenting mid -year budget amendments to balance the budget, the City is also continuing to experience a significant downturn in its revenues. Property tax revenues for Fiscal Year 2009-2010 are projected to be 5% less than Fiscal Year 2008-2009 actual collections. The Fiscal Year 2009-2010 Mid -Year Review shows a reduction of 15% or $1.1 million in anticipated sales tax collections from the original Fiscal Year 2009-2010 budget. Transient Occupancy Taxes are $200,000 lower through the first four months of the Fiscal Year and are projected to be $250,000, or 6% lower in Fiscal Year 2009-2010. Key Issues and Projects This year's Annual Financial Management Review is placing an emphasis on long-term financial planning. The following 10 bullet points are the key issues and projects staff will be considering in this year's Annual Financial Management Review. They are listed in recommended priority order: ➢ Update the La Quinta General Plan and include key policies that promote and encourage economic development consistent with the City's Economic Development Plan. ➢ Update the Citywide Market Study to position the City to be responsive and move forward quickly when the economy improves. ➢ Facilitate auto dealer retention, expansion, and improvements. ➢ Work closely with ownership of the La Quinta Resort to explore opportunities for the Resort to remain competitive at a local, regional, national and even international level while also retaining its highly regarded and invaluable character. ➢ Initiate a new round of property purchase activities for new affordable housing construction. lw� 409 ➢ Continue to promote La Quinta as a premier tourist destination —a great place for shopping, dining, golf, outdoor activities, and special events —via implementation of the City's marketing plan. ➢ Develop a Long -Term Capital Improvement Plan. ➢ Analyze tax increment revenue limit due to the expiration of both Redevelopment Project areas over the next 20 years. ➢ Continue to monitor State efforts to take away RDA funding and work on methods to maintain RDA funding in the future. ➢ Continue infrastructure development phases of SilverRock Resort. The additional components of the strategic planning process include the Economic Development Plan, the Capital Improvement Program, the Annual Budget and the Five - Year Resource Allocation Plan. Since this year's report places an emphasis on long- term financial planning, this year's Capital Improvement Program will also include a long-term focus. An explanation of each of these documents is provided below. Economic Development Plan This plan outlines a vision and direction for the City's economic development activities. It presents the mission statement, implementation policies, projected resources, and business plan the City and the La Quinta Redevelopment Agency will follow to sustain a comprehensive economic development effort. It is goal -oriented in that the economic development efforts specified in the plan are key in generating the financial resources necessary to support both the Resource Allocation Plan and the Capital Improvement Plan. Capital Improvement Plan This plan is primarily a planning document that establishes five-year funding priorities for capital improvements. This plan also includes a listing of all the other desired capital improvements that cannot, or need not, be funded within the five-year horizon. Due to the expiration of both Redevelopment Project Areas in the next twenty years, staff is in the process of developing a long-term list of Capital Improvement Projects, which will be funded by Redevelopment Agency Projects 1 and 2. These projects will extend beyond the five-year period, which is the typical focus of the Capital Improvement Plan, and will be discussed in more detail as part of the Capital Improvement Program Study Session on March 16, 2010. Five -Year Resource Allocation Plan This plan is a planning document that provides a five-year horizon for forecasted operational needs of each department, as well as the City as a whole. This plan is a 410 cyclical review of all operations expenditures and assesses the various service levels of all programs. Annual Budget This document is the annual implementation tool for the overall planning process. The budget will encompass each element of the strategic planning effort and will implement: the goals of the Economic Development Plan; the resource and demand allocation outlined in the Five -Year Resource Allocation Plan; and the capital improvement investment for a given year. As in years past, to begin this year's strategic planning process, staff has provided last year's (Fiscal Year 2009-2010) City Council Goals, which were included in the budget. This document is included as Attachment 2 for reference and discussion purposes. The chart has been updated to include the current status of each goal. As the City Council is aware, this discussion is intended to provide the City Council an opportunity to identify priority goals for Fiscal Year 2010-201 1 as a precursor to this year's budget process. Based on the direction of Council, staff will return to Council with a revised list of Council goals for Fiscal Year 2010-201 1 . Identified goals will be integrated into this year's Economic Development Plan, Capital Improvement Plan, and/or the Annual Budget. Additionally, this discussion provides for City Council feedback/direction on the Financial Management Review as the City outlines its long- term goals and direction. Respectfully submitted, zn Z� Bret M. Plumlee Assistant City Manager — Management Services Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Annual Financial Management Review for Fiscal Year 2009-10 2. City Council Goals for Fiscal Year 2009-2010 ATTACHMENT 1 City of La Quinta and La Quinta Redevelopment Agency 2009=2010 Annual Financial Management Review February 16, 2010 "Vision of La Quinta" Presented By: Financial Management Team Thomas P. Genovese, City Manager Bret Plumlee, Assistant City Manager — Management Services Douglas Evans, Assistant City Manager — Development Services John Falconer, Finance Director Tim Jonasson, Public Works Director Tom Hartung, Building & Safety Director Les Johnson, Planning Director Edie Hylton, Community Services Director Veronica Montecino, City Clerk Oscar Santana, Management Analyst Nick Nickerson, NAI Consulting, Inc Frank J. Spevacek, Rosenow Spevacek Group, Inc. W Annual Financial MaI N nagement Review TP1G3L� OO F COO N IENTS Document Organization 3 Executive Summary 4 Goals 10 Fiscal Goals 10 Economic Development and Marketing Goals 13 Quality of Life Goals 20 Financial Highlights 23 Cash Flow Forecast 25 Findings 25 Summary 27 Five -Year Cash Flow Spreadsheets 29 CITY OF LA QUINTA 2CM2010 ANNUAL FINANCIAL REVIEW FEBRUARY16,2010 2 413 [�)(�)C11�.1F NT (�)f1G61N17nTION This Annual Financial Management Review is organized into several key sections: Executive Summary and Key Issues. This section provides an overview of the Annual Financial Management Review document and key issues and projects which will have an impact on developing a long-term vision of the City of La Quinta. o Goals. This section presents information related to Fiscal, Economic Development and Marketing and Quality of Life Goals; in addition, City Council directives generated from the prior year Annual Financial Management Review are noted. O Financial Highlights and Cash Flow Forecast. This section describes the financial achievements for the past fiscal year, five-year cash flow projections for the critical operating and capital improvement funds, and financial management strategies and recommendations. CITY OF LA QUIRITA FEBRUARY16,2010 2009-2010 AMNUAL FIMANCIAL RMEW 414 EXECUTIVE SUMMARY Since 1995, the City of La Quinta (City) and the La Quinta Redevelopment Agency (Agency) have implemented a strategic planning process that: ➢ Reviews current year, and projected five-year, revenues and expenditures for every operations and capital improvement fund of the City and the Agency ➢ Reviews and takes into consideration the applicable Goals, Policies and Programs set forth in the La Quinta General Plan ➢ Establishes City Council priorities for both City and Agency expenditures ➢ Appropriates revenue for operating programs and capital improvement projects for the coming fiscal year. This process generates the following components: ➢ Annual Financial Management Review ➢ 5-Year Capital Improvement Program ➢ Annual Economic Development Plan ➢ Annual Marketing Plan ➢ Five -Year Resource Allocation Plan ➢ Annual City/Agency Budget This document, the 2009-2010 Annual Financial Management Review, is the fast component of the strategic planning process. It presents the City's and the Agency's financial achievements for the past fiscal year, five-year cash flow projections for the critical operating and capital improvement funds, and financial management strategies and recommendations regarding revenue enhancements and program/project expenditures for the coming fiscal year. The United States and State of California continue to be in a significant recession. The national unemployment rate is just over 10%, and California's unemployment rate is 12.5%. Nationally, UCLA Anderson forecasts that Gross Domestic Product will be 2.0% for 2010 before rising to about 3.0% in 2011. The unemployment rate will likely peak around 10.5% in the first quarter of 2010 and then settle to 10.0% for the rest of the year. At the state level, their forecast is little or no growth for 2010 with a pickup in the economy in the beginning of 2011 and a growth at more normal levels by the middle of 2011. They state that while the economy will be growing in 2011, it will not be generating enough jobs to drive the unemployment rate below double digits until 2012. According to Monthly Labor Force Data for Cities provided by the Employment Development Department, the unemployment rate for Riverside County was 14.3% for December 2009. For the same period, Coachella Valley cities unemployment rate was 12.9% and La Quinta's unemployment rate was 7.6%. At the local level, many cities in Riverside County and in the Coachella Valley are continuing to experience significant downturn in their General Fund revenues. Sound fiscal policies adopted by City CITY OF LA QUINTA FEBRUARY16,2010 2009-2010 ANNUAL FINANCIAL REVIEW 4 415 Council have placed La Quinta in a strong financial position. While General Fund reserves are at a healthy level and staff will be presenting mid year budget amendments to balance the budget, the City is also continuing to experience a significant downturn in its revenues. Property tax revenues for FY 2009- 2010 are projected to be 5% less than FY 2008-2009 actual collections. The Fiscal Year 2009-2010 Midyear Review shows a reduction of 15% or $1.1 million in anticipated sales tax collections from the original FY 2009-2010 budget. Transient Occupancy Taxes are $200,000 lower through the first four months of the fiscal year and are projected to be $250,000 or 6% lower in Fiscal Year 2009-2010. Key Issues and Projects This year's Annual Financial Management Review is placing an emphasis on long-term financial planning. In this executive summary section, staff's objective is to highlight key issues and projects which will have an impact on developing a long-term vision of the City of La Quinta. The following 10 bullet points are the key issues and projects staff will be considering in this year's Annual Financial Management Review. They are listed in recommended priority order: • Update the La Quinta General Plan and include key policies that promote and encourage economic development consistent with the City's Economic Development Plan. • Update the Citywide Market Study to position the City to be responsive and move forward quickly when the economy improves. nb Facilitate auto dealer retention, expansion, and improvements. -�k Work closely with ownership of the La Quinta Resort to explore opportunities for the Resort to remain competitive at a local, regional, national and even international level while also retaining its highly regarded and invaluable character. 4 Initiate a new round of property purchase activities for new affordable housing construction and complete entitlements for existing RDA owned affordable housing sites. 4 Continue to promote La Quinta as a premier tourist destination —a great place for shopping, dining, golf, outdoor activities, and special events —via implementation of the City's marketing plan. 4 Develop a Long -Term Capital Improvement Plan 4- Analyze tax increment revenue limit. * Continue to monitor State efforts to take away RDA funding and work on methods to maintain RDA funding in the future. Continue infrastructure development phases of SilverRock Resort. These key issues and projects are explained in more detail below. 1. Update the La Quinta General Plan and include key policies that promote and encourage economic development consistent with the City's Economic Development Plan. One of the major City projects now taking place which will help shape the future vision of La Quinta is the update of the General Plan. The General Plan identifies our community's land use, circulation, environmental, economic, and social goals and policies. The General Plan also informs residents, developers, decision -makers, and other cities and counties of the "ground rules" that will guide future CITY OF LA QUINTA FEBRUARY 16,2010 20C&2010 ANNUAL FINANCIAL REVIEW 9 416 development as well as influence on other civic decisions. This update effort will provide opportunity to contemplate the future of La Quinta as it develops over the next 25 years. ✓ As part of the General Plan update process, develop a realistic implementation strategy that clearly represents the issues that matter most to the future of La Quinta with the intent of sustaining and improving the quality of life of its current and future residents and guests. A core objective of such a strategy should focus upon an economic development program that creates a solid revenue stream, well paying jobs and the long-term fiscal viability of the City. ✓ Integrate Healthy Community goals into the General Plan and continue to maintain a vibrant active city with well maintained parks, trails and open space. The SilverRock Golf Course, parks, trails and open space enhance the quality of life for residents and tourists. Future planning that includes "healthy community" goals to encourage active living and a physical environment will create great places to live and to visit. A healthy community lifestyle with access to walk, bike, play and enjoy the outdoor amenities encourages well being and good health. ✓ Integrate the Green and Sustainable La Quinta Program into the General Plan by creating and maintaining a healthier and more sustainable community in which to live, work, and play in. Z. Update the Citywide Market Study to position the City to be responsive and move forward quickly when the economy improves. Since the City is more than 70% built out, emphasis needs to be placed on maintaining existing buildings and infrastructure and assessing potential commercial and retail opportunities over the next 15 to 20 years. ✓ A goal within the Economic Development Plan is to update the Citywide Market Study. Given that the City is nearly built out, aging portions of the Highway 111 commercial corridor are beginning to emerge, combined with the current economic challenges, it is time to refocus the traditional market study. This study will be an important component of the General Plan update and future economic development plans. 3. Facilitate auto dealer retention, expansion, and improvements. Since sales tax is the City's top General Fund revenue source, development of key sales tax producers is critical to the long-term financial success of the City. ✓ The City and the Redevelopment Agency staff will continue working on retention, expansion, and recruitment of auto franchises in the existing Auto Center and other Highway 111 properties. To date, several opportunities are currently being investigated, and the City is actively working on an agreement to locate a new dealership to the Agency's Highway I I I/Dune Palms property. CITY OF LA QUINTA FEBRUARY16,2010 2009-2010 ANNUAL FINANCIAL REVIEW 6 417 4. Work closely with ownership of the La Quinta Resort to explore opportunities for the Resort to remain competitive at a local, regional, national and even international level while also retaining its highly regarded and invaluable character. One of the major General Fund revenue sources is Transient Occupancy Tax (TOT) and the City's top TOT producer is the La Quinta Resort. Plans for future hotel and vacation property developments are imperative to La Quinta's successful financial future. ✓ The La Quints Resort represents the City of La Quinta in that it is a key fixture pivotal to defining the City's recent history as well as a quality resort offering outstanding world renowned accommodations. 5. Initiate a new round of property purchase activities for new affordable housing construction and complete entitlements for existing RDA owned affordable housing sites. The Redevelopment Agency should continue to pursue the acquisition of multi -family properties that are in need of substantial rehabilitation, or vacant properties within the Project Areas, to facilitate additional affordable housing development. ✓ The Redevelopment Agency is projected to accrue significant fund balances in its affordable housing fund. Pursuant to Redevelopment Law, the Agency cannot accrue an excess surplus of housing funds (the total fund balance cannot equal or exceed the housing fund deposits of the prior three years); if an excess surplus occurs, then the Agency must prepare a detailed plan that identifies how all of the housing fund balance and subsequent revenues will be expended during the coming five years, the number and types of housing to be assisted, and the entities responsible for ensuring that these funds are expended. 6. Continue to promote La Quinta as a premier tourist destination —a great place for shopping, dining, golf, outdoor activities, and special events —via implementation of the City's marketing plan. Staff recommends continuing to place a high emphasis on marketing its assets to assist in creating a long-term vision of the City. ✓ Continue working with La Quinta hotels on cooperative advertising programs aimed at increasing room night bookings and bringing more people to stay in La Quinta. ✓ Continue to produce La Quinta Area Events brochure bi-annually and distribute to La Quinta hotels, Chamber of Commerce, SilverRock Resort, City facilities, and other key tourism outlets throughout the Valley. ✓ Continue marketing everything La Quinta has to offer via local advertising campaigns, and regional/Statewide advertising done in cooperation with the Palm Springs Desert Resort Communities Convention and Visitors Authority (CVA). CITY OF LA QUINTA FEBRUARY 16,2010 2009-2010 ANNUAL FINANCIAL REVIEW 7 -w...11 416 ✓ Continue marketing the City in conjunction with special events such as the Bob Hope Classic, Chamber Car Show, Desert Classic Concours d'Elegance, and La Quinta Arts Festival. ✓ Continue to enhance and expand the City's government and tourism websites which provide important City information, keep existing businesses prosperous, attract new businesses, and promote La Quinta as a great place to live, visit, play, shop, and dine. 7. Long -Term Capital Improvement Plan. Due to the expiration of both Redevelopment Project Areas in the next twenty years, staff is in the process of developing a long-term list of Capital Improvement Projects which will be funded by Redevelopment Agency Projects 1 and 2. These projects will extend beyond the five-year period which is the typical focus of the Capital Improvement Plan and will be discussed in more detail as part of the Capital Improvement Program Study Session on March 16, 2010. 8. Analyze tax increment revenue limit. The Agency's Redevelopment Projects will expire in the next 14 to 20 years. The authority to implement redevelopment and economic development programs and projects will expire for Project No. I in November 2024 and for Project No. 2 in 2030. When this occurs, the Agency will have an additional 10 years to receive tax increment and retire outstanding debt. After November 2034, Project No. 1 will terminate and the Agency will not longer receive tax increment revenue from Project Area No. 1; in May 2030, Project No. 2 will terminate and the Agency will not longer receive tax increment revenue from Project No. 2. The exception is that the Agency may continue to receive the 20% housing set -aside revenue from both Project Areas if its affordable housing production mandates have not been achieved. RDA Project Area No. 1 is forecasted to reach its tax increment revenue limit five to ten years prior to the 2034 expiration date; Project No. 1 underwrites a majority of the City's infrastructure and economic development investments. During this fiscal year, staff will be evaluating the risks and opportunities associated with amending the Redevelopment Plan to increase the tax increment revenue limit. Staff is also preparing a 15 year public facility, public infrastructure and economic development needs assessment and funding schedule to indentify how the Agency can ensure that the community's capital improvement and economic development needs can be funded if it is not feasible to increase the Project No. 1 tax increment limit. 9. Continue to monitor State efforts to take away RDA funding and work on methods to maintain RDA funding in the future. Additional financial short-term and long-term challenges include a reduction on Redevelopment Agency funding, which has been severely impacted by the State of California's take to assist in balancing the State's budget. ✓ The California Redevelopment Agency (CRA) has filed litigation and is seeking a Superior Court ruling that the State reallocation of tax increment funds from redevelopment agencies to fund State operations is unconstitutional. The Sacramento Superior Court heard oral CITY OF LA QUINTA FEBRUARY16,2010 2009.2010 ANNUAL FINANCIAL REVIEW 6 419 arguments on February 5, 2010; however the judge rendered no decision and asked attorneys to prepare and submit additional briefing material by February 23, 2010. CRA is hopeful for a final riling by April 2010 in order to give agencies notice whether payments due May 10, 2010 will have to be made. is Continue infrastructure development phases of SilverRock Resort. As a City/Redevelopment project, SilverRock Resort continues to be a priority and high profile endeavor. Successful marketing efforts have yielded significant results in terms of golfers, tournaments, and special events. The project will continue to be a priority for the City/RDA as the potential for revenue generation is realized in the years to come. ✓ Work with the Coachella Valley Water District (CVWD) to develop an agreement to relocate the existing canal and commence construction of the replacement canal this summer. ✓ Commence Phase II roadway and infrastructure improvements as soon as the canal relocation has been completed. ✓ When sufficient funds have been built up as a result of the SERAF shift and resort development is underway, implement Phase III, which includes construction of the permanent clubhouse, of entry road feature, and design and construction of the second golf course. ✓ Hospitality venues at SilverRock Resort will generate new, long-term transient occupancy and sales tax revenue. Resort patrons would generate additional demand at the Arnold Palmer Classic Course, and at the future Jacobsen/Hardy Golf Design resort course. Resort patrons will also provide synergy within the on -site retail venue, as well as in the nearby Village. The following sections provide detail of the fiscal, economic and marketing and qualify of life goals staff has developed as part of this year's Annual Financial Management Review. CITY OF LA QUINTA FEBRUARY16,2010 2009.2010 ANNUAL FINANCIAL REVIEW 9 420 GOALS Since the first Midyear Financial Management Review was initiated in 1994, the City Council has continually directed staff to leverage the Redevelopment Agency in order to invest in economic development initiatives that generate revenue for the General Fund, and to fund capital improvements and facilities that address blight within the Redevelopment Project Areas while relieving the General Fund of these funding obligations. This strategy has both increased General Fund operating revenue to support expanding City service levels, and resulted in on -going improvements to the City's infrastructure and public facilities. The Nation and the State are currently in a significant economic downturn, and the City of La Quinta has been feeling the impact at the local level as well. The City had to close a gap of $2.1 million to balance the General Fund budget in Fiscal Year 2009-2010. The City's General Fund revenues are projected to be down more than $2.1 million from the original 2009-2010, budget which has prompted the City to make $940,000 in cuts to General Fund expenditures and seek a $1.2 million equity transfer from two Internal Service Funds. The $940,000 in cuts were made as part of the Mid -Year report presented to the City Council include $850,000 in reductions to the pavement and slurry seal program ($800,000 will still remain after these reductions), $175,000 in savings to the Phase 3 Highway I II General Fund funding, $77,000 in savings from a Senior Engineer vacancy, and $189,000 in increased reimbursements from the Redevelopment Agency to the General Fund for housing activities. In this year's Annual Financial Management Review, staff has developed a list of key long-term goals designed to address the economic downturn and continue to ensure sound fiscal strategies. Fiscal Goals ➢ Continue to maintain ongoing investment in Capital Improvement projects. ✓ Continue the City's capacity to implement a capital improvement program with a scheduled investment of $23.2 million during Fiscal Year 2009-2010 and a scheduled investment of $2.4 million during Fiscal Year 2010-2011. The Capital Improvement Program is scheduled to be reviewed by the City Council on March 16, 2010. As is illustrated, future year's Capital Improvement Programs will have less activity given lower Developer Impact Fee collections, and less property tax increment collections. ➢ Analyze tax increment revenue limit. ✓ RDA Project Area No. 1 is forecasted to reach its tax increment revenue limit five to ten years prior to the 2034 expiration date; Project No. 1 underwrites a majority of the City's infrastructure and economic development investments. During this fiscal year, staff will be evaluating the risks and opportunities associated with amending the Redevelopment Plan to increase the tax increment revenue limit. Staff is also preparing a 15 year public facility, public infrastructure and economic development needs assessment and funding schedule to indentify how the Agency can ensure that the community's capital improvement and economic development needs can be funded if it is not feasible to increase the Project No. 1 tax increment limit. CITY OF LA QUINTA FEBRUARY 16, 2010 2009.2010 ANNUAL FINANCIAL REVIEW 10 421 ➢ Continue to monitor State efforts to take away RDA funding and work on methods to maintain RDA funding in the future ✓ The California Redevelopment Agency (CRA) has filed litigation and is seeking a Superior Court ruling that the State reallocation of tax increment funds from redevelopment agencies to fund State operations is unconstitutional. The Sacramento Superior Court heard oral arguments on February 5, 2010; however the judge rendered no decision and asked attorneys to prepare and submit additional briefing material by February 23, 2010. CPA is hopeful for a final ruling by April 2010 in order to give agencies notice whether payments due May 10, 2010 will have to be made. Similar litigation was filed in 2009, and the Superior Court ruled in CRA's favor; the State elected to not appeal that decision. CRA is also working with Californians to Protect Local Tax Payers and Vital Services in sponsoring a November 2010 ballot initiative that would amend the State constitution to prohibit future State reallocation of local redevelopment funds. At this time, the Agency will fund its projected $24.0 million of State redevelopment raid obligations through a combination of a $10.0 million General Fund loan of non -housing fund reserves, and $14.0 million in RDA resources. The $14.0 million RDA resources will come from $10.0 million available in the Debt Service No.l Fund and $4 million from the Capital Projects No. 1 Fund. These State raids are not new to the City of La Quinta and its RDA. The State of California has mandated in the past that the City of La Quinta, pursuant to State of California Revenue and Taxation Code Section 97.70, contribute $332,000 from the General Fund in FY 05/06 with a similar amount in FY 04/05 to meet the State budget crisis. Also, since FY 02/03 through FY 05/06, the La Quinta Redevelopment Agency has contributed $7.8 million to the State of California pursuant to State of California Health and Safety Code 33681.12 to meet its budget shortfalls. The $7.8 million of funds that have been diverted to the State will not be refunded and are not available for use within the City of La Quinta. ➢ Expand City's revenue base. ✓ Continue efforts to expand the City's revenue base by evaluating the need and support for increasing existing, or enacting new, user fees to fund on -going public services. The City has limits to the amount of retail and resort development it can physically accommodate that will generate non -user fee revenue. Residents not only demand, but deserve, the highest public service levels the City can financially support. The City's public safety standards, and its park, recreation, and landscaped open space area standards, are among the highest in California. Maintaining these service levels and standards will demand increasing General Fund expenditures as existing facilities and buildings age, and community expectations and costs increase. Staff will monitor service costs as they relate to revenue sources. While efforts to capture a greater share of sales and transient occupancy tax will continue, there is a limit to the number of retail and resort users the community can physically handle and that the market area can support. Reaching these capacities will necessitate reviewing alternative revenue enhancements or service level adjustments or reductions. To avoid service reductions or reduce funding from the General Fund, the City may want to explore a City-wide Park Assessment District to provide funding to expand and maintain City park facilities. CITY OF LA QUINTA FEBRUARY 16, 2010 2000.2010 ANNUAL FINANCIAL REVIEW 11 422 ➢ Continue to utilize Redevelopment Agency funds to underwrite a variety of capital and public facility improvements. ✓ As of June 30, 2009 the General Fund had outstanding loans totaling $31.4 million in principal and interest to the RDA. For Fiscal Year 2008/09 and thereafter, the interest generated from the $31.4 million loans which are at an interest rate of between 7% - 10% will result in the General Fund receiving $2,676,528 annually. In December 2009, the General Fund advanced $10 million at 7% to partially fund the FY 2009-2010 SERAF shift payment bringing the outstanding RDA advances to $41.4 million. ✓ RDA -funded Capital Improvement Projects for Fiscal Year 2009-10 include: -Dune Palms Road Street Improvements (White Water Channel to Westward Ho Drive) •A Street Extension (Dune Palms Road to Komar Center) -Relocation of the Coachella Canal at SilverRock Resort -Street and utilities at SilverRock Resort -Highway I I I Utility Undergrounding (at RDA -owned property on Highway I I I east of Dune Palms Road) -Drainage Improvements (Northeast comer of Simon Drive/Washington Street) •Jefferson Street Parkway Landscaping (Vista Grande to Westward Ho Drive) -Washington Street Apartment Rehabilitation ➢ Continue to focus on measures that address the decline of revenues in the General Fund. ✓ Given the decline in revenues that occurred in FY 2008-2009 and the continuing decline projected in FY 2009-2010, the City has been trying to maintain current service levels. Efforts that have been taken to date are the following: reducing contract. services wherever possible, no new employee hiring's, reducing overnight travel, no cost of living increases, no funding for internal service activities, and transferring internal service equity to the General Fund. ✓ If the declines were to continue beyond FY 2009-2010, which may very well occur, additional steps may have to be taken which have been implemented in other communities to meet these difficult economic times. ➢ Continue to maintain very high standards for landscaping, street improvements and infrastructure throughout the City. The City's Pavement Management Plan (PMP) identifies and recommends a future investment of $5.4 million over the next four years ($1.3 million per year) for the reconstruction of existing substandard streets. In addition, the PMP recommends an annual expense of $600,000 for slurry seal and crack seal projects, for an annual investment of $1.9 million per year for four years (grand total of $7.6 million). Due to budget shortfalls in FY 2009-2010, the economy has not allowed the City to continue with this investment in this Fiscal Year and we cannot be assured that the City Council's direction to maintain a pavement condition index (PCI) rating of 80 will be maintained given the current economic climate. The Fiscal Year 2009-2010 budget contained $400,000 for slurry seal street improvements and $450,000 for Pavement Management improvements that have been eliminated at mid -year to CITY OF LA QUINTA FEBRUARY16,2010 20032010 ANNUAL FINANCIAL REVIEW 12 423 close the decline in revenues. Fortunately, the City received costs savings of $800,000 in the prior pavement management/slurry seal cycle that was carried forward in FY 2009/2010 from FY 2008/2009. ➢ Monitor residential foreclosure activity. In 2009, 1,122 notices of default were issued in the City of La Quinta (a notice of default may result in a foreclosure sale); this represents 5.1 % of the City's total housing units of 21,861 units (Development Impact Fee Study, 2008). In 2008, 744 households received a notice of default, which represents 3.4% of the City's housing units. Using the 2009 data (where 44% of the households that received default notices ended up having the bank fore -close and assume ownership), it is estimated that 494 units (44%) of the units (in 2009) became bank -owned; this would involve 2.3% of the City's housing units. During 2009, 302 bank -owned homes were re -sold. When comparing the pre -sale assessed values to the post -sale assessed values, the post -sale assessed values were, on average, $69,568 less than the pre -sale assessed values. When applying this per unit value reduction to 302 bank -owned units that were sold, it is projected that these sales could reduce the assessment roll value by $20,009,536. This amount represents 0.18% of the City's 2009 total assessed value. Homes which were foreclosed on and re -sold in 2009 were on the market for an average of 168 days (about 5 'h months). Homes which were foreclosed on over the past three years and have not re -sold have been on the market for an average of 276 days (about 9 months). Adjustable rate mortgages will reset over the next two years. Typically, they reset to a higher interest rate, making them potentially susceptible to a notice of default or foreclosure if the homeowner cannot afford the increased monthly payments. Over the next two years the number of adjustable rate mortgage resets will rise. In 2010, 501 mortgages will reset (2.3% of the City's housing units); and in 2011, 520 will reset (2.4% of the City's Housing units). Economic Development and Marketing Goals ➢ Update the La Quinta General Plan and include key policies that promote and encourage economic development consistent with the City's Economic Development Plan. ✓ As mandated by the State of California, the City must update its General Plan every 10 years. Though the existing plan is only 8 years old (adopted in March, 2002), several new regulatory provisions now in effect combined with the significant growth that has occurred in recent years warrant the need to commence the process at this time. The fundamental objective of the General Plan is to provide policy direction regarding future development of the City. The economic development initiatives set forth in the City's Economic Development Plan play a key role in the City's future development and maintaining a balance between securing quality revenue -generating development and preserving the cultural and natural features of La Quinta. During the upcoming General Plan update process applicable strategies identified in the Economic Development Plan will be included as an element of the General Plan. CITY OF LA QUINTA FEBRUARY 16, 2010 2009.2010 ANNUAL FINANCIAL REVItw 13 424 ✓ Through this process, City staff and consultants can engage the community and the City Council in discussions wherein mixed -use (residential and service and/or commercial retail), office, and entertainment -oriented retail land use options could be introduced at strategic locations. Prior to the onset of the current recession, efforts to attract new retail users indicated that a majority, if not all, of the viable mid -to large -size retail establishments that would consider a Coachella Valley location are located in the Corridor. The City/Agency should focus their efforts on locating smaller retail establishments in the remaining retail space, and consider facilitating residential and office development on the remaining vacant properties. Through development agreements the City could levy fiscal mitigation payments too partially, or completely, offset the municipal service costs associated with providing services to residential uses, or to supplement the limited revenues generated by office uses. ✓ As part of the General Plan update process, develop a realistic implementation strategy that clearly represents the issues that matter most to the future of La Quinta with the intent of sustaining and improving the quality of life of its current and future residents and guests. A core objective of such a strategy should focus upon an economic development program that creates a solid revenue stream, well paying jobs and the long-term fiscal viability of the City. ✓ As part of the General Plan update, the community and City Council should be engaged in discussions regarding what additional measures are needed to foster more live/work, loft, and small efficient housing adjoining the La Quinta Community Park, and in the area between the Civic Center and Old Town La Quinta. The Agency could make strategic property acquisitions using its affordable housing funds, and then underwrite the development of loft, artist loft and live work housing that would offer examples of what the community is seeking as new Village housing opportunities. This effort would also further diversify the City's housing inventory, and offer options to aging baby boomers who no longer can afford, or desire, the community's larger single-family homes, and other generations who are seeking smaller pedestrian oriented housing options. ✓ Encourage the reduction in the creation of greenhouse gas emissions through the implementation of Assembly Bill 32 (AB 32) and Senate Bill 375 (SB 375). The intent and purpose of these two bills is to minimize the effects of greenhouse gas emissions from proposed projects on climate change. Implementation will result in the establishment of policies that encourage the development of compact, mixed -use, transit -oriented development that reduces vehicle trips. There is high potential of such development occurring in the City's main commercial areas of Highway 111 and in the Village, which could lead to the blending of residential, office and retail commercial land uses and the establishment of "lifestyle centers" in these areas. It is anticipated that implementation of these bills will result in policy being established in the La Quinta General Plan that encourages pedestrian oriented compact development patterns that help reduce reliance upon fossil fuels. ➢ Update the Citywide Market Study to position the City to be responsive and move forward quickly when the economy improves. ✓ A goal within the Economic Development Plan is to update the Citywide Market Study. Historically, this was done every three years to assess potential commercial and retail CITY OF LA QUINTA FEBRUARY 16, 2010 2009.2010 ANNUAL FINANCIAL REVIEW 14 425 opportunities for the City. However, given that the City is nearly built out, aging portions of the Highway I I I commercial corridor are beginning to emerge, combined with the current economic challenges, it is time to refocus the traditional market study. Staff will work with the General Plan Update team to craft a Request for Proposals to solicit firms that can help the City identify future trends and propose strategies to best target the next generation of consumers; recommend strategies to help the Village become more viable; provide an analysis of future hotel trends and demand, and an analysis of future housing trends and opportunities; this data will then be aligned with land use and development goals, policies and programs contained within the General Plan Update. ➢ Facilitate auto dealer retention, expansion, and improvements. ✓ The City will support retention of auto dealers via strong marketing partnerships. The City will work with all three existing dealerships on developing a City -cooperative advertising package that best suits their needs and target market to strengthen sales. Opportunities exist to expand the La Quinta Auto Center by either expanding existing dealerships or adding dealerships to the Highway I I I Commercial Corridor. The City will continue efforts to work with existing auto dealerships to expand and upgrade existing facilities and to bring in new dealerships. This may require City assistance in working with land owners, dealerships, and auto makers to ensure the La Quinta Auto Center expands its presence in the region. The City and Auto Center dealerships should evaluate the current site design and determine if improvements can be made to improve exposure and identity. The City is currently working with Garff Chevrolet to keep the dealership in La Quinta and with other dealership entities that wish to open BMW and Mercedes dealerships in La Quinta. The City may need to provide assistance to secure new auto dealer facilities and has acquired properties which may be suitable for such expansion. ➢ Work closely with ownership of the La Quinta Resort to explore opportunities for the Resort to remain competitive at a local, regional, national and even international level while also retaining its highly regarded and invaluable character. ✓ The La Quinta Resort represents the City of La Quinta in that it is a key fixture pivotal to defining the City's recent history as well as a quality resort offering outstanding world renowned accommodations. As the tourism industry and the demand for conference/meeting facilities continues to evolve, Resort ownership has identified significant improvements to the Resort are necessary in order for the property to remain competitive. The Resort annually provides a significant revenue contribution to the City via transient occupancy and sales tax. Future improvements to the Resort will likely represent additional tax revenue. Careful consideration of the Resort ownership's improvement plans are necessary in order to balance the Resort remaining competitive while also ensuring the property retains the character and image that it is best known for. ➢ Initiate a new round of property purchase activities for new affordable housing construction and complete entitlements for existing RDA owned affordable housing sites. CITY OF LA QUINTA FEBRUARY 16, 2010 2009.2010 ANNUAL FINANCIAL REVIEW 1S 426 ✓ The Redevelopment Agency is projected to accrue significant fund balances in its affordable housing fund. Pursuant to Redevelopment Law, the Agency cannot accrue an excess surplus of housing funds (the total fund balance cannot equal or exceed the housing fund deposits of the prior three years); if an excess surplus occurs, then the Agency must prepare a detailed plan that identifies how all of the housing fund balance and subsequent revenues will be expended during the coming five years, the number and types of housing to be assisted, and the entities responsible for ensuring that these funds are expended. This plan is monitored by the State. In order to avoid accruing an excess surplus, the Agency should continue to aggressively implement affordable housing initiatives that would include continued investing in foreclosed home re -sales, funding multi -family rehabilitation efforts, and purchasing property that may be developed with affordable housing and would provide the opportunity to construct needed infrastructure and/or public facilities. ✓ Staff recommends that this analysis be updated so that a dialogue regarding new affordable housing investments can be initiated with the Agency Board and the community. Once the Washington Street Apartments, Dunes Palms Road North and the Dune Palms Road South (Shovlin) properties are developed, the Agency will have exhausted its inventory of affordable housing development sites. Pursuing affordable housing development in the Highway I I I Corridor (as part of a greater mixed use development) and the Village will require extensive discussions with the Agency Board and community so that all may vet the introduction of new development concepts in these neighborhoods. ✓ Complete the planning, entitlements and initiate construction for the Washington Street Apartments, Dune Palms RDA property, and Dune Palms/Westward Ho sites. Seek RDA direction on development considerations and initiate a Request for Proposal process, if directed to do so by the Agency Board. ➢ Continue to promote La Quinta as a premier tourist destination —a great place for shopping, dining, golf, outdoor activities, and special events —via implementation of the City's marketing plan. Staff recommends continuing to place a high emphasis on marketing its assets to assist in creating a long-term vision of the City. ✓ Continue working with La Quinta hotels on cooperative advertising programs aimed at increasing room night bookings and bringing more people to stay in La Quinta. ✓ Continue to produce La Quinta Area Events brochure bi-annually and distribute to La Quinta hotels, Chamber of Commerce, SilverRock Resort, City facilities, and other key tourism outlets throughout the Valley. ✓ Continue marketing everything La Quinta has to offer via local advertising campaigns, and regional/Statewide advertising done in cooperation with the Palm Springs Desert Resort Communities Convention and Visitors Authority (CVA). ✓ Continue marketing the City in conjunction with special events such as the Bob Hope Classic, Chamber Car Show, Desert Classic Concours d'Elegance, and La Quinta Arts Festival. CITY OF LA QUINTA FEBRUARY 16, 2010 2009-2010 ANNUAL FINANCIAL MVIt:w 16 427 ✓ Continue to enhance and expand the City's government and tourism websites which provide important City information, keep existing businesses prosperous, attract new businesses, and promote La Quinta as a great place to live, visit, play, shop, and dine. ➢ Continue infrastructure development phases of SilverRock Resort. ✓ Work with the Coachella Valley Water District (CVWD) to craft an agreement, plans and complete construction for the relocation the existing canal. Several options are being considered - the preferred option is to underground the canal through the SilverRock property; however, the final alignment will be determined upon completion of entitlement and environmental review. ✓ Finalize design and initiate construction of Phase II infrastructure (water, sewer, utilities, and roads) improvements at SilverRock Resort to serve the balance of the property. ✓ When sufficient funds have been built up after the SERAF shift and hotel development is committed, implement Phase III, which includes construction of the permanent clubhouse, final design and construction of entry road feature, and design and construction of the second golf course. ➢ Continue implementing the SilverRock Disposition and Development Agreement. ✓ Hospitality venues at SilverRock Resort will generate new, long-term transient occupancy and sales tax revenue. Resort patrons would generate additional demand at the Arnold Palmer Classic Course, and at the future Jacobsen/Hardy Golf Design resort course. Resort patrons will also provide synergy within the on -site retail venue, as well as in the nearby Village. ➢ Explore diversification of retail opportunities along the Highway 111 Commercial Corridor ✓ The City must begin to explore different retail opportunities for the Highway I I I Commercial Corridor as noted above. A limited number of undeveloped properties remain within this corridor. Segments of commercial development within the Corridor are aging and are likely to redevelop in the coming years. Consideration should be given to provide opportunities within the Corridor for non-traditional land development trends that may better position the Corridor for future retail demands and interests and to stay competitive with neighboring communities. ➢ The City will continue to aggressively work to retain and expand Highway III and Village businesses, and the community's hospitality businesses. This may require Redevelopment Agency investment to refurbish or realign commercial centers and structures, and city consideration of revenue rebates to assist existing and new businesses with working capital needs. ✓ The City should assemble an up to date land and building inventory would assist local brokers and the development community in marketing La Quinta retail opportunities to new retail establishments. ➢ Encourage development of retail in the Village. CITY OF LA QUINTA FEBRUARY 16, 2010 2009.2010 ANNUAL FINANCIAL REVIEW 17 4?8 ✓ Explore opportunities to purchase land in the Village to facilitate mixed -use development (such as residential combined with artist studios or professional offices) to increase residential and commerce interest. Work closely with property owners as well as identify capital improvements and development standards that will assist in creating a strong pedestrian environment via linkages between developments and improved access. Ensure that General Plan goals, policies and programs are conducive to retail development and appropriate residential development. ➢ Develop retail and hotel development strategies. ✓ Continue economic development efforts to attract additional sales and transient occupancy tax generators to ensure the City evolves positively with market changes. Investment in amenities and projects that secure additional resort, hospitality, retail, and auto uses must continue in order to compete with adjoining jurisdictions for market share, and to attract users that capitalize on La Quinta's resort and retail image. Further, the City must explore new retail options in order to sustain its retail base. The City will explore new measures to define future retail trends and position both the Highway II I Commercial Corridor and the Village to accommodate these trends. These measures will be outlined in the Economic Development Plan component of the Strategic Planning Process as well as be incorporated into the General Plan. ➢ Continue to focus on increasing the City's employment base to bring jobs into La Quinta. ✓ Increasing the City's employment base will be boosted by expanding medical and non- medical office uses. Although no new medical/non-medical office use was approved along the Washington Street corridor in 2008, Eisenhower Medical Center recently opened the first phase (85,000 square feet) of a 196,500 square foot medical office facility at the Centre Pointe development located east of Washington and just north of the Whitewater Channel. John F. Kennedy Hospital recently expanded its orthopedic center by 3,200 square feet — the facility now encompasses 9,000 square feet. Desert Regional Medical Center recently received a tenant improvement permit for a 5,849 square foot radiology center. Both facilities are located in the medical complex on Caleo Bay/Avenue 47. In addition, a 130,450 square foot office complex proposed at the northeast corner of Fred Waring Drive and Palm Royale received entitlement approval in 2009. ✓ The City/Agency investment in capital improvements and affordable housing does generate jobs and stimulates economic growth. Using the Regional Input -Output Modeling System (RIMS) developed by the United States Department of Commerce, the capital improvements and affordable housing projects slated for FY 2009-2010 will generate 125 road improvements, infrastructure and other construction projects jobs, and 320 affordable housing development jobs. ✓ Work with the Coachella Valley Economic Partnership as it implements the Coachella Valley Economic Blueprint. The Blueprint contains a plan to diversify the Valley's economy and bring a wider variety of jobs to the Coachella Valley. CITY OF LA QUINTA FEBRUARY 16, 2010 2009.2010 ANNUAL FINANCIAL REVIEW 16 429 ➢ Continue to place strong emphasis on marketing local events such as the Bob Hope Classic, the Desert Classic Concours d'Elegance, and the La Quinta Arts Festival, to stimulate and strengthen the local economy. ✓ The City's contracts with these special event organizers specify that support shall be extended to La Quinta businesses and non-profit organizations. Local vendors are sought, local businesses are asked to participate, and La Quinta hotels offer special event packages. Marketing of these special events attracts people to La Quinta, which encourages shopping and dining and helps the economy. ✓ The La Quinta Arts Festival works with the city to strengthen the economy through arts and culture for residents and tourists during the four day event. ➢ Coordinate and promote increased attendance to the Village through the development of activities and events. ✓ Implement activities and events to encourage and attract more people coming into the Village. The City continues to work with local nonprofits to provide events and activities in the Village, which have increased significantly in recent years. The City's grant program funded organizations including the La Quinta Arts Foundation, the La Quinta Playhouse, and the La Quinta Chamber of Commerce to provide activities such as Art under the Umbrellas, Blues and Brews, the La Quinta Car Show, and plays offered by the La Quinta Playhouse. ✓ The La Quinta Arts Foundation has added an additional art Under the Umbrellas this season. The Community Services Department held Open Air Cinemas in Old Town to encourage residents to visit artists, shops and dine in the Village during the summer months. The La Quinta Playhouse has a location for their children's drama programs and theatre productions located in the Village. ✓ The expansion of the Library and the La Quinta Museum will continue to enhance the activities in the Village. ✓ The Desert Recreation District is hosting three Live RoQ concerts at La Quinta Park in February drawing large crowds. ✓ The Chamber will host its Annual Car Show in the Village this year, and making its debut at the La Quinta Resort & Club this year is the Desert Classic Concours d'Elegance. ✓ The Certified Farmers Market is held each Sunday morning. This event continues to grow and is planned to last throughout the season. ✓ Old Town Artisan Studio and the Fellowship of Christian Athletes (FCA) will host events in Old Town this year with support from the city's Community Services Grant program. ✓ The City also plans to collaborate with Old Town for the summer Open Air Cinemas as well as the annual Christmas Tree Lighting Event with family entertainment that draws large CITY OF LA QUINTA FEBRUARY16,2010 2009-2010 ANNUAL FINANGIAL Kev¢rr 19 crowds. These events encourage collaboration among the City, local non -profits and businesses to promote and encourage people to shop, dine and enjoy activities while visiting the Village. ➢ Continue to implement public communications and public relations strategies geared toward informing La Quinta residents and Coachella Valley media. ✓ Distribute key releases on a monthly basis in an effort to garner coverage and increase awareness of various City programs and events. ✓ Produce and distribute La Quinta City Report (bi-annual newsletter) to La Quinta residents. ✓ Produce and distribute annual City Calendar to La Quinta residents. ✓ Include program -specific "City Scene" pages in the Chamber of Commerce's monthly publication, the Gem. Quality of Life Goals ➢ Continue to maintain the high quality of life to La Quinta residents ✓ Consider benefits of local city community services. The hours of the Library have been expanded in the evening based on user feedback and attendance. At the Library residents can search for jobs and training on the intemet computers and parents take their children to the free programs offered at the library. The Museum is working with California State University at San Bernardino's Osher program which provides educational programs for older adults at the Museum. The Museum continues to host numerous cultural and historical exhibits and programs to enrich the community. Recreation programs also serve to provide many local activities for senior citizens, families and children. The free and low cost activities and programs are well attended by the community during these economic times. ✓ Consider facilities for off -road walking and biking trails, and walkable access to commercial and public areas which are important to city residents. Staff is working with the Coachella Valley Community Trails Alliance on a plan for an off road dual purpose trail along the top of the Whitewater Channel. This trail system would create an opportunity for access to the commercial areas and create an alternative mode of transportation across the city. A Top of the Cove Trails Plan to improve existing trail conditions in the Cove Oasis area is near completion. Trail markers, signage, maps and future trail development are all part of the improvement plan for this area. ✓ Develop more sports facilities for La Quinta youth. Land continues to be sought for a sports park located along Monroe corridor. Staff is also working on a joint use agreement with the Desert Sands Unified School District to add sports lighting to Colonel Paige Middle School fields. The addition of sports lighting will add five youth sized fields for use by the community during weekday evenings. These improvements will provide needed sports facilities for soccer, baseball, softball and football requested by the sports associations. City CITY OF LA QUINTA FEBRUARY 16, 2010 2009.2010 ANNUAL FINANCIAL REVIEW 20 431 parks are experiencing an increased use as the community grows and more families move into the area. ➢ Consider Becoming a Healthy Eating Active Living City The Healthy Eating Active Living (HEAL) Campaign is a partnership of the League of California Cities, the California Center for Public Health Advocacy and the Cities Counties and School Partnerships to encourage cities to adopt polices that improve the communities' physical activity and retail food environments. City leaders across the country and California are stepping up to help reduce the obesity epidemic by implanting policies to increase opportunities for residents to engage in•physical activity and nutritious eating. The City of La Quinta has kept pace with many of the strategies needed to create a healthy city and this program appears to be a natural fit for the lifestyle that has been created in the City. ✓ As the population continues to experience overweight and obesity rates on the rise, the need for places for residents of all ages to walk, bike, hike or exercise will continue. According to a study by the California Center for Public Health Advocacy, La Quinta has one in four children categorized as "overweight or obese." ✓ Parks, playgrounds, trails, bike lanes and other amenities provide the physical opportunities for activity. The distribution of parks within the city is good and provides most residents have access to a park or trail near their home. These amenities create the physical environment needed for people to be active and improve their physical fitness. ✓ City staff will continue to work with the local medical providers to offer free and low cost information on preventative care and wellness. Health Fairs and health testing are also be provided in conjunction with local health care agencies. ✓ The La Quinta Fitness Center serves over 750 participants monthly. This small facility provides fitness equipment at a very low cost for adults in the community that are not served within the gated communities. The interest in this type of programming continues to grow especially with older adults. Space for fitness and wellness programs should be considered at the La Quinta Senior Center. There is a growing concern about increased activity and fitness equipment and space at the Senior Center is a viable alternative. ✓ A media campaign focusing on becoming a HEAL City and information to encourage healthy eating could also be available to the residents. Farmer's Markets and community gardens created at local schools and future city locations will provide opportunities for citizens to eat local faits and vegetables and encourage healthy eating habits that are also important to promoting healthy lifestyles. Information provided by local agencies will assist in providing information to residents on healthy eating and access to healthy foods. ✓ The city's role regarding this issue will be to promote, encourage and continue to provide structural and physical environments such as parks, open space, trails, bike lanes, and other active recreation facilities for the health of its residents. CITY OF LA QUINTA 2009.2010 ANNUAL FINANCIAL REVIEW FEBRUARY 16, 2010 21 432 ➢ Continue to expand the "Green and Sustainable La Quin&' program by strengthening conservation partnerships with Coachella Valley Water District, Imperial Irrigation District, Burrtec and Southern California Gas Company and encourage residents to reduce their carbon footprint by providing valuable conservation programs and incentives to the residents of La Quinta. ✓ The City and CVWD cooperative Landscape Water Conservation Program continues to provide La Quinta Residents with incentives to replace their turf with drought tolerant landscape. For calendar year 2009, there have been 123 landscape conversion applications received and 55 homes have completed the program. To date, the City and CVWD have issued 55 rebate checks to residents for completing the program, which began in August 2008. For the calendar year of 2009, 280 Weather Based Irrigation Controllers (WBIC) have been installed in City of La Quinta homes. ✓ The staff is working to reduce water usage at City properties including the Civic Center Campus, the Fire Station at 52nd and Madison and the Police Substation in the Village. These water reduction plans will reduce the water usage by as much as three million gallons annually. Landmark also made water usage reductions at SilverRock Resort by not over seeding areas of the golf course and the driving range creating one of the most water efficient golf courses in the Valley according to CVWD. The City also has contracted a farming operation underway on the undeveloped property at SilverRock Resort. This farm provides fresh fruits and vegetables while providing PM10 control to stabilize the area. Residents can obtain locally grown fresh fiuits and vegetables in and near the city boundaries. ✓ The City of La Quinta Redevelopment Agency (RDA) owns 27 homes in the La Quinta Cove which were built between 1987 and 1989. These homes have older, inefficient air conditioning units and need to be replaced. So far, two RDA homes have had high efficiency 14 SEER units installed replacing the much older units. Residents can expect to save approximately 10,000 kWh hours and $1,300 annually in electricity costs. ✓ The Sharp's Program allows La Quinta residents to properly dispose of used needles and syringes thereby protecting themselves, their families and the community. The program is completely confidential and is FREE to La Quinta residents. From July to December 2009, over 561 "sharps" containers were received from La Quinta residents for proper disposal. ✓ Continue to develop the City of La Quinta Green and Sustainable La Quinta program by helping residents and businesses consume fewer resources and save money on their utility bills. IID Home Energy Audits continue to be a great way to assist La Quinta residents save on home energy costs providing no -cost and low-cost energy efficiency recommendations to homeowners. From July through December 2009, there were 73 audits conducted with a total Kwh reduction of 8,022 over the six-month period compared to last year representing a significant reduction. IID personnel also gave away 284 Compact Fluorescent Lights (CFL) to help those homeowners get started. ✓ In addition, IID offers an Energy Star Rebate program. For calendar year 2009, 457 rebates totaling $145,773 have been issued to La Quinta residents, saving more than 451,000 kilowatt hours annually. CITY OF LA QUINTA 2000.2010 ANNUAL FINANCIAL REVIEW FEBRUARY 16,2010 22 430 ➢ Monitor the Golf Cart Program. ✓ The City has completed a detailed Phase I golf cart route plan focused on connecting the La Quinta Resort, SilverRock Resort and the Village. This program is underway and includes a golf cart ordinance, a flyer outlining golf cart requirements, operator manual, map and other informational material. Golf Cart Program -related capital improvements have been completed and include lane striping for on -street paths, new golf cart paths in parkways, signs, parking and related facilities. This "pilot" program will be monitored to see what, or if any, changes need to be made to Phase I and will be incorporated in the design of Phase 11. The City will monitor violations (citations issued), accident reports, parking problems, citizen complaints, and will possibly send out a questionnaire to residents who have been issued a Golf Cart Permit. During the General Plan Update, the routes for Phase I will be added and Phase II routes evaluated in light of information gathered in the pilot program. ➢ Seek grant funding wherever possible to help offset any impact to the General Fund. Funding will be used for land acquisition, park and trail development, and other key capital improvement projects. ✓ Seek grants through the State of California for land acquisition and park and trail development to defray the costs. The funding for ongoing maintenance of new trails, parks and sports fields will need to be addressed prior to new development. ➢ Consider implementation of congestion management strategies for Washington Street and Highway I I I corridors. ✓ Traffic volumes along portions of the Highway I I I and Washington Street corridors have increased in recent years, particularly for the north and east legs of the Washington Street at Highway III intersection. The Transportation Systems Management (TSM) and Transportation Demand Management (TDM) study funded by CVAG, the County, City of Palm Desert, City of Indian Wells as well as the City of La Quinta will develop and evaluate potential alternatives which may reduce travel delays either through: a) a more effective use of existing capacity, b) adding capacity (if feasible), c) traffic signal synchronization, d) encouraging motorists to use transit, car/van pooling, etc., e) encouraging motorists to travel at less congested times, and/or f) encourage pedestrian and bicycle alternatives. Completion of the TSM/TDM Study, which is anticipated by mid 2010, will assist the sponsoring jurisdictions in exploring potential options which may serve to cost effectively address existing and anticipated congestion along the Highway I I I and Washington Street Corridors. The study will also help define TDM measures required by the City's General Plan and the Congestion Management Plan of Riverside County. FINANCIAL HIGHLIGHTS During the past 12 months, City staff has implemented the City Council's directives generated from last year's Annual Financial Management Review. As a result, the City increased General Fund Operating and Emergency Reserves, implemented new infrastructure and public facilities improvement projects, CITY OF LA QUINTA 2W9.2010 ANNUAL FINANCIAL REVIEW FEBRUARY 16, 2010 23 434 invested in economic development initiatives that will generate new sales and transient occupancy tax revenues, and overall, improved its financial base. Specific achievements include: ➢ Implemented prudent revenue forecasts and cost containment measures that limited the General Fund operating loss to $125,000 for Fiscal Year 2008-2009. Revenues came in much lower than in previous years due to the economic recession which were mostly offset by cuts to operating expenditures. ➢ Increased the General Fund Emergency Reserves while maintaining the General Fund Cash Flow Reserves. The Fiscal Year 2008-2009 Emergency Reserves are estimated to stand at $15.8 million or 35.0% of the Operating Budget plus a previous one-time $4,000,000 infusion, and the Cash Flow Reserves will be at $3.7 million or 8.25 % of the General Fund Operating Budget. The latter is necessary to fund General Fund expenditures during early months of each new fiscal year prior to the receipt of significant property and sales tax revenue. In addition, as of June 30, 2009, the General Fund contained an additional $19.0 million in fund balances that were set -aside for operations, projects and transfers. As of June 30, 2009, General Fund reserves also included a $2.1 million reserve for construction of Phase 1 of the Corporate Yard and $3.5 million for carryover encumbrances and appropriations. ➢ Programmed notable projects within the $23.2 million Fiscal Year 2009-2010 Capital Improvement Program includes an investment of $7.3 million towards the Washington Street Apartments Rehabilitation funded from the Low and Moderate Housing Project Area No. 2 Fund, $6 million for the SilverRock Canal Project which will be funded from the Redevelopment Project Area No. 1 Capital Projects Fund, and $2.1 Million for the Jefferson Street Parkway Landscape Improvement Project funded with Redevelopment Project Area No. 2 Capital Project Funds. Other projects funded in the Fiscal Year 2009-2010 Capital Improvement Project are as follows: Dune Palms Road Street Widening ($1,813,000), Highway I I I Landscape Median Project ($1,322,000) and Madison Street Improvements between Ave 50 and 52 ($575,000). ➢ Carry over projects include the construction phase of the SilverRock Resort Phase II Improvements. The Phase II Improvements include the installation of: the "backbone" infrastructure, including on -site streets, bridges spanning the Coachella Canal, water, sewer and dry utilities; the permanent clubhouse; design the second golf course (resort course); the entry features, and on -site landscaping. When complete, the project will be a four -star golf resort. Other notable improvements include a future Community Park acquisition, the construction phase of the Adams Street Bridge spanning the Whitewater River and the Highway I I I widening improvements between Washington Street and the City's western corporate boundary. ➢ Adopted the Development Impact Fee (DIF) Study Update on October 7, 2008. At that time the City Council chose to delay the implementation of the increased fees on residential development for 12 months. The City Council reconsidered the residential fee increase on October 6, 2009. The City Council chose to delay implementation of the fee increase until July 2010. The next complete update of the DIF will be prepared in mid-2010. ➢ Expanded the City's retail base which included the approval of approximately 110,000 square feet of new retail building area (Mayer Villa Capri, Lippich) in calendar year 2009, with an additional 145,000 square feet of new retail/restaurant building area proposed (Shoppes at Coral Mountain, Lee CITY OF LA QUINTA 2009.2010 ANNUAL FINANCIAL REVIEW FEBRUARY16,2010 24 435 Building, Hibachi, A&M Construction, DeCoster, Galati). Despite the current economic environment, the City continues to see interest in increasing retail business to reduce reliance on one- time revenues. During 2009, the first phase of Jefferson Square was completed (southwest comer of Jefferson and Fred Waring). ➢ Expand the City's medical and general office base with 2009 including approval of 130,450 square feet of medical office space (Mayer Villa Capri). Eisenhower Medical Center is ready to open in early 2010 the first phase (85,000 square feet) of a 196,500 square foot medical office facility at the Centre Pointe development located east of Washington and just north of the Whitewater Channel. ➢ Developed and enhanced the Village with the completion of a 68,339 square foot retail center at the northeast comer of Desert Club and Calle Tampico. Development projects continue to be considered within the Village, which currently include a veterinary office, conversion of two residences into offices, and a retail and office building adjacent to the City's public parking lot. ➢ Reviewed the Summary Assessment Evaluation for the Phase 1 - Feasibility Study and Benefit Analysis to form a Citywide Park and Recreation Assessment District under the provisions of the Landscaping and Lighting Act of 1972 prepared by Willdan Financial Services. The Summary Assessment Evaluation, which was presented to the City Council in March 2009, outlined a recommended district structure, method of apportionment and related assessments and revenues. As directed by City Council staff will present a schedule for voter consideration of the district to coincide with the November 2010 election schedule. CASH FLOW FORECAST The following Fiscal Year 2009-2010 five-year cash flow table presents current and projected City and Redevelopment Agency resources. It highlights the original and mid -year budget adjustments for Fiscal Year 2009-2010, projected revenues and expenditures through the second quarter of fiscal year 2009-2010, and projected revenues and expenditures through Fiscal Year 2013-2014. The latter projections are based upon the City's Resource Allocation Plan. It is important to note that the City traditionally relies upon conservative revenue and expenditure forecasts; the cash flow analysis likewise is based upon conservative assumptions for the five-year period. Findings With the exception of the General Fund, Gas Tax Fund, Civic Center Developer Impact Fee (DIF) Fund, and RDA Project Area 1 Capital Projects Fund, all other City and Agency funds have available fund balances, meaning that these funds remain in the black after payment of planned expenditures through Fiscal Year 2013-2014. Beginning Fiscal Year 2010-2011 through Fiscal Year 2013-2014, the General Fund is projected to incur a net loss of between $(2,854,955) and $(6,148,317) based upon the Resource Allocation Plan (RAP) assumptions. With these losses, the General Fund available balance will become negative in Fiscal Year 2011-2012 and beyond. The Gas Fund will have an estimated negative available Fund Balance of $(500,000) in Fiscal Year 2013-2014. As a result of using RAP assumptions staff will need to adjust downward the estimated reimbursements to the General Fund in future budgets based upon the RAP assumptions in order to eliminate this negative amount. The Civic Center DIF Fund also is projected to have a negative balance through Fiscal Year CITY OF LA QUINTA 2009.2010 ANNUAL FINANCIAL REVIEW FEBRUARY 16, 2010 25 ( ej 2009-2010. This fund has two primary purposes —pay a 1/3 portion of the original City Hall debt and pay back the General Fund loan for the recently completed loan on City Hall expansion. Based upon the five year cash flow projections, that conservatively assume that the DIF collected in Fiscal Year 2009-20010 will continue to be collected through Fiscal Year 2013-2014, adequate funds will not be available in the Fund to pay the entire portion of the original City Hall debt. An advance from the General Fund at the end of each year of $190,000 until Fiscal Year 2013-2014 and beyond until building activity increases will have to be made. The RDA Project Area 1 Capital Projects Fund has a negative available fund balances which will need to be addressed in future years. Given the SERAF shifts, declining tax increment revenues, and delays in the land sales at the SilverRock project have resulted in negative fund balances through Fiscal Year 2013-2014. As a result, delays in implementing the second golf course and permanent Golf Course Club house may occur. Previously, the cash flow model had $10 million per year transferred into this Fund to pay for projects. However, due to revised downward tax increment estimates and SERAF payments in FY 2009/2010 and 2010/2011, $5 million per year transfers have been budgeted for beginning in FY 2011-2012 For the SilverRock Golf Fund, revenues and expenditures have been projected to remain at the mid- year Fiscal Year 2009-2010 levels for future years. Based upon the phased development at the SilverRock site, losses will continue to require General Fund advances for the next several years of approximately $650,000 per year for the first SilverRock Course. This annual advance would increase if the second Golf Course and or the Permanent Club House were constructed ahead of Transient Occupancy Tax, Sales Tax and Property Tax generating facilities. The following chart details the General Fund Cash Flow projections through Fiscal Year 2013-2014. An important trend to note is the leveling out of the restricted reserves (less liquid) since the RDA interest advances will be paid off annually, and the decrease in the unrestricted reserves (more liquid). The City Council and the Agency will want to continue to enhance both sales and transient occupancy tax generators, as well as review alternative revenue enhancements or service level cuts. 6-year Am"s of General Fund Balances Net Beginning InflowslOver Restricted Lh estncted Endng Fiscal Year Fund Balance Inflows Outflows (Under) Outflows Reserves Reserves Fund Balance Fy 06/09-Nor Year 92,452,019 36,235,653 36,360,291 (124,638) 51,789,778 40,537,603 92,327,381 FY 09r10-PrIeclad 92,327,381 38,733,98D 42,997,069 (4,263,089) 58,974,775 29,189,517 88,064,292 FY 10'11 88,064,292 34,919,520 37,774,475 (2,854,955) 59,899,298 25,310,039 85,209,337 FY 11/12 85,209,337 36,073,816 40,235,760 (4,161,944) 60,764,534 20,282,859 81,047,393 FY 12113 81,047,393 37,020,141 41,857,350 (4,837,209) 61,632, 104 14,578,080 76,210,184 FY 1N14 76,210,184 37,998,178 44,146,495 (6,148,317) 62,500,465 7,561,402 70,061,867 Upon evaluating the cash flow projections, the Financial Management Team formed the following conclusions: ➢ Police and Fire service costs are continuing to increase due to escalating costs and increasing service demands resulting from an expanding City population. An increase in the Patrol rate of 4% is anticipated for Fiscal Year 2010-2011 and will be included in the Fiscal Year 2010-2011 budget. The Patrol rate adjustment for Fiscal Year 2008-2009 has been provided to the City by the Riverside County Sheriff Department, and is in line with the 5% estimated increase. Future increases will vary annually from this estimate based on proposed rate increases and staffing levels for both Police and Fire. Fire service costs have historically shown an increase of just below 5.5%. Fire service cost CITY OF LA QUINTA 2009.2010 ANNUAL FINANCIAL REVIEW FEBRUARY 16, 2010 26 437 increases for the Fiscal Year 2009-2010 will not be known until well into 2009, but are anticipated to be 3.5% for Fiscal Year 2010-2011. Although the current Fire operating budget is adequately funded by the Structural Fire Tax and Pass Thm funding sources, projections contained in the RAP indicate that if and when a fourth station is opened, it will be necessary to supplement those two funding sources. The City and County are discussing a cost -sharing agreement that will make sure the station is funded. ➢ The Agency has the capacity to issue $68,000,000 in non -housing bonds ($65,443,000 for Project No. 1 and $2,000,000 for Project No. 2) and $97,948,088 in housing fund bonds; these amounts are net bond proceeds, net of the cost of issuance and refunding the Project No. 1 1998 non -housing bonds. In preparing this bond capacity analysis, staff identified that Project No. 1 1998 bonds could be refunded and doing so would achieve $800,000 debt service savings over the remaining life of the 1998 bonds. The Agency could raise additional Project No. 2 bonds proceeds (estimated to be $29,000,000) if it elected to retire the $9,300,000 General Fund loan with bond proceeds (this was the land acquisition loan authorized in December 2007). This bond capacity analysis was calculated after deducting all existing debt service payments and reserving $2,720,000 in non -housing tax increment revenue and $2,200,000 in housing fund revenue for operations expenses. ➢ The Agency's total outstanding bond debt is $218,825,000 which consists of $135,935,000 of non - housing bonds and $82,890,000 in housing bonds. This bond debt service (principal and interest) is currently $16,611,944, with $4,925,000 of total outstanding bond principal to be retired during Fiscal Year 2009-2010. ➢ The City continues to rely on its two Redevelopment Projects to underwrite a variety of capital and public facility improvement projects, to invest in General Fund revenue generating economic development initiatives, and to supplement General Fund operating revenues by funding staff and related operational costs through Fiscal Year 2013-2014. After this date, Agency funding of staff and related operational costs will decrease as fewer Agency funded capital and public facility projects are initiated. However, the Agency has commenced annual interest payments on outstanding General Fund loans totaling $3,261,133. Included in this amount is a General Fund loan to the Agency for $9,378,966 to underwrite a new economic development initiative that may bring new economic development opportunities to the Highway I I I Commercial Corridor. This advance bears interest at 7% and is expected to be repaid in eleven (11) years with future land sales and tax increment revenue. During Fiscal Year 2009-2010, the Agency relied on a $10 million advance from the General Fund to underwrite a portion of the $23.5 million Supplemental Educational Revenue Augmentation Funds (SERAF) payment due to the State of California. This advance pays a 7% annual interest rate. The total amount of General Fund advances outstanding to the Redevelopment Agency is $41,378,966. Summary The next 25 years will be an exciting time in the City of La Quinta. With key projects such as the General Plan Update and the Citywide Market study, and the fact that the Redevelopment Agency's project areas will expire in the next 14 to 20 years, the City and Redevelopment Agency are positioned with a unique opportunity to plan for the long-term future and financial health of the City. In this report, the Financial Management Team Staff has looked well out into the future by placing an emphasis on long- term projects and financial planning. Under the fiscally conservative and visionary guidance of the City CITY OF LA QUINTA FEBRUARY 16, 2010 2006-2010 ANNUAL FINANCIAL REVIEW 27 1 � Council, the City and Redevelopment Agency can continue to develop a solid long-term financial foundation and Vision of La Quinta. C17Y OF LA QUINTA FEBRUARY 16, 2010 2009-2010 ANNUAL FINANCIAL REVIEW 26 a• 439 Five -Year Cash Flow Spreadsheets: Highlighted Funds: General Fund Library Gas Tax Federal Assistance (CDBG) JAG Grant COPS Grant Indian Gaming Lighting and Landscape Assessment RCTC Development Agreements Crime Task Force AB 939 Quimby Infrastructure South Coast Air Quality Prop 1 B CMAQ Development Impact Fee: Transportation Development Impact Fee: Parks and Recreation Development Impact Fee: Civic Center Development Impact Fee: Library Development Development Impact Fee: Community Center Development Impact Fee: Street Facility Development Impact Fee: Park Facility Development Impact Fee: Fire Protection Facility Arts in Public Places Capital Projects Equipment Replacement Information Technology Park Equipment & Facility Maintenance SilverRock Operations SilverRock Reserve Police & Fire Survivor Finance Authority — Debt Service Housing Authority — Project Area No. 1 Housing Authority — Project Area No. 2 Project Area No. 1 -Housing CITY OF LA QUINTA 2009.2010 ANNUAL FINANCIAL REVIEW FEBRUARY 16,2010 29 440 Project Area No. I - Debt Service Project Area No. 1 Capital Projects Project Area No. 2 — Housing Project Area No. 2 2004 Low Mod Housing Project Area No. 2 - Debt Service Project Area No. 2 - Capital Projects Other Financial Schedules Reimbursements Transfers 5-year Analysis of General Fund Balances CITY OF LA QUINTA FEBRUARY 16, 2010 2009.2010 ANNUAL FINANCIAL REVIEW 30 441 Q y N m m" m m O rOM O MOrr O O,O t0 O O 0000000000 O N OPi h ,O M hp E� ,O O p m W G P M N n ^ N Ct m ^ V M! 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LL cc m W m E h o^ O Q a0 a0 N o W U� L,N w m c a K ¢aaa E Q Q O J� W N Z rN- N g �a Ow �,� �_ °' LLSc w i 4 pr 22im U N a o c K K K a K Q a a U 0 a¢ w d Q !^ < E K= O J u' .r0 .E O ^y Z fq le Q J (7 ,3 N •a C Il 0a ZJa C N 6r N 0 N N 41 d N N 01 > d R ZZZZZZ Z Z y vd 2'=LZ dNN y Y E 6Un N T Q 0O ^0O 'C= m y E ) wZ � KKKKKK�Katt¢Uwa(�o w Z wHUm m�U¢UrgOaaSawu, O m 31 � a �- m a ¢ �c7 �� � a r• 442 2009-10 Five Year Cash Flow LIBRARY Fund 102 1 2 3 4 5 Beginning Fund Balance Advances General Fund - Museum/Llbrary Total Restricted(Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues County Contribut ons - Original County Library Service Friends of Library Contribution Interest TOTAL INFLOWS OUTFLOWS Interest Advance Capital Purchases Reimbursements General Fund Transfers Out - CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2009-10 2009-10 2010-11 2011-12 2012-13 2013-14 12/31/09 (Original) (Adjusted) (131,086) (131,086) (131.086) 697,064 1.576,864 2.604,664 3,464.564 247.999 (135.458) 0 (247,999) (135,458) 0 0 0 0 0 116,913 4,372 (131,066) 697,064 1,676,864 2,504,664 3,464,564 0 2.549,700 2,549.700 2,626,200 2.705,000 2,786,200 2,869.800 0 0 0 2,800 2,800 3,500 7,900 12,500 17,300 0 2552,500 2,552500 2,629.700 2,712.900 2,798,700 2887,100 1,912 0 4,000 0 0 277,622 1,720,350 1,720,350 1,749.900 1,785,100 7,838,80G 1.894.100 279,635 1,720.350 1724.350 7749900 1785,100 1,838B00 1.894,100 (162.622) 836.522 697,064 1,576,864 2,504,664 3,464,564 4,457,564 247.999 135458 0 0 0 0 0 410,627) 701,084 697,064 1,576.864 2,504,664 3,464,564 4,457,564 WORKING DOCUMENT 2OF46 33 444 2009.10 Five Year Cash Flow GAS TAX 201 1 2 3 4 5 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Stale Subven8ons (2105-2107.5) Traffic Congestion Relief Interest TOTAL INFLOWS OUTFLOWS Expenditures Contract Services Reimbursements General Funtl Transfers Out General Fund Transfers 00 -CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restrined (Reserve Funds ENDING Fund BALANCE (1) Year 2 Wough 5 assumes 3.0%increase. 1792 Old Tom Pedes9lan Crossing 2009.10 2009-10 2010.11 2011.12 2012-13 2013-14 12/31/09 (O09bre1) (Adjusted) 514,679 514,679 614,679 (169,420) (258,283) (328.748) (408,493) 514,679 514.679 514.679 (169.420) (258.283) (328,746) (408.493) 305,962 596.800 596.800 614.700 633,100 652,100 671.700 0 357.000 386.795 427.791 427,791 427,791 427,791 428 5.400 1.500 0 0 0 0 306,390 959,200 985095 /042491 1060,891 1,079.891 1099,491 0 0 565,677 1,131,354 1,131,354 1,131,354 1,131,354 1.159.638 1.188,629 0 0 0 0 0 0 0 36.522 0 537.840 36,622 0 537.84 0 0 0 0 602,199 1,131354 1,669,194 1,131,354 1 131 354 1,169,638 1.188.629 218,870 342,525 (169,420) (258.283) (328,746) (408,493) (497,631) 0 0 0 0 0 0 0 218,870 342,525 (169,420) (268,283) (328.746) 408,493 497.631 WORKINGDOCUMENT 30F46 34 445 2009-10 Five Year Cash Flow FEDERAL ASSISTANCE Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues CDSG Federal Stimulus Grant Interest TOTAL INFLOWS OUTFLOWS Transfers Out Capital Improvement Program 1792 Pedestrian Crossings Desed Club Total CIP Equipment Replacement General Fund Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2009-10 2009-10 2010-11 2011-12 2012.13 2013-14 12131/09 (Original) (Adjusted) 0 0 0 15,B25 185.925 355.925 525.925 0 0 0 15,825 185.925 355.925 525,925 0 200,000 350.055 200,000 200,000 200,000 200.000 0 30,000 0 0 0 0 tOD 0 230,000 350,055 200,100 200.000 200,000 200,000 0 170 000 308.832 0 170,000 306832 0 0 0 0 30,000 0 0 0 0 0 30000 25398 30,000 30000 30000 30.000 0 230.000 334,230 30.000 30,000 30.000 30.000 0 230,000 334230 30000 30000 30000 30.000 0 0 15.825 185.925 355,925 525,925 695,925 0 0 0 0 0 0 0 0 0 15,825 185,925 355,925 525,925 695,825 The CDBG revenues will be programmed by the City Council subject to avalablily. WORKfNGDOCUMENT 40F46 35 °° ! 446 2009.10 Five Year Cash Flow JAG GRANT Fund 213 1 2 3 4 5 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Grant Revenues Inlerest Total Revenues Transfers In General Fund TOTAL INFLOWS OUTFLOWS Expenditures Contract/Miscellaneous Transfers Out CIP General Fund Total Transfers Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2009-10 2009-10 2010-11 2011-12 2012-13 2013-14 12131/09 (Original) (Adjusted) 0 0 0 50 50 50 50 0 0 0 50 60 50 50 32,307 69,416 66,303 0 0 0 0 13 0 50 0 0 0 0 32,320 69,416 86,353 0 0 0 0 0 0 0 0 0 0 0 32,320 69,416 86,353 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 32,307 69,416 86,303 0 0 0 0 32,307 69,416 86,303 0 0 0 0 32,307 69,416 86,303 0 0 0 0 32,307 69,416 86,303 0 0 0 0 13 0 50 50 50 50 50 0 0 0 0 0 0 0 13 0 50 50 50 50 5D WORKING DOCUMENT 5OF 46 447 2009-10 Five Year Cash Flow COPS GRANT 212 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues COPS/SLESF Interest TOTAL INFLOWS OUTFLOWS Transfers Out General Fund TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2009-10 2009.10 2010-11 2011-12 2012-13 2013-14 12/31/09 (Original) (Adjusted) 29,521 29,521 29,521 77 77 77 77 29,524 29,521 29.521 77 77 77 77 0 100,000 100,000 46 0 100 1 0 0 0 0 46 100.000 100,100 0 0 0 0 29,544 100.000 129,544 0 0 0 0 29544 100,000 129,544 0 0 0 0 23 29,521 77 77 77 77 77 0 0 0 0 0 0 0 23 29,521 1 77 1 77 77 77 77 EViIRAT11cls101,11 AXRY�•I3D 37 ss.. . 448 2000-10 Five Year Cash Flaw INDIAN GAMING 214 1 2 3 4 5 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Grant revenue Interest TOTAL INFLOWS OUTFLOWS Expenditures Program Expenses Transfers Out - General Fund Total Transfers - CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2009.10 2009-10 2010.11 2011-12 2012-13 2013-14 12/31/09 (Original) (Adjusted) 0 0 0 (150) (150) (150) (150) 0 0 0 (150) (150) (150) (150) 86,701 120,000 120.000 0 0 0 0 59 300 160 0 86.760 120300 120,150 0 0 0 0 0 0 0 0 0 0 0 71,009 120300 120300 0 0 0 0 71,009 120,300 120300 0 0 0 0 71009 120,300 120,300 0 0 0 0 15,751 0 (150) (150) (150) (150) (150) 0 0 0 0 0 0 0 15,751 0 (150) 150) 150) 150) 150 WORIONG DOCUMENT 70F 46 38 .r - 449 LIGHTING & LANDSCAPE Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Assessment Developer Interest TOTAL INFLOWS OUTFLOWS Reimbursements General Fund Transfers Out Capital Improvement Program Total CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted !Reserve Funds ENDING Fund BALANCE 216 2009-10 Five Year Cash Flow 2 3 4 5 2009-10 2009-10 2010-11 2011-12 2012-13 2013-14 12/31/09 (Original) (Adjusted) 25,382 25,382 25,382 0 (23.804) (18.908) (9.000) 25,382 25,382 25,382 0 (23,804) (18.908) (9,000) 60,641 947.800 947,800 955,700 964,400 1.013,900 1.044,300 0 0 0 0 0 0 0 0 60,641 947,800 947.800 955,700 984.400 7 013,900 1.044.300 489,752 979,504 973,182 979,604 979,504 1,003,992 1,029,092 0 0 0 0 0 0 0 0 0 489.752 979.504 973.182 979,504 979,504 1,003.992 1,029,092 (403,729) (6,322) 0 (23,804) (18.908) (9,000) 6,208 0 0 0 0 0 0 0 403,729 6,322 0 (23,804) (18,908 9,000) 6.208 Assumes 3%growth rate in new housing with no increase in the rate. WORKING DOCUMENT 8OF46 39 450 2009-10 Five Year Cash Flow RCTC 216 1 2 3 4 5 Beginning Fund Balance Advance From General Fund BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues RCTC Total Revenues Transfers In General Fund TOTAL INFLOWS OUTFLOWS Expenditures Contract/Miscellaneous Subtotal Capital Improvement Program 1765 Phase III Hwy 111 Improvements Total CIP Transfers Out RDA 2 General Fund Total Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds - General Fund ENDING Fund BALANCE 2009-10 2009-10 2010-11 2011-12 2012-13 2013-14 12/31/09 (Original) (Adjusted) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1327,798 0 1,970763 1,327,798 0 1,970,763 0 0 0 0 0 0 0 0 0 0 0 1327798 0 1,970.763 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,327.798 1,970,763 1,327,798 0 1,970,763 0 0 0 0 0 0 0 0 0 0 0 1,327,798 0 1,970.763 0 0 0 0 1,327.798 0 1970,763 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 WORKING DOCUMENT 9OF 46 40 �j 9 rs... 4 5 d DEV AGRMNT 217 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Mitigation Measures Interest Transfers In TOTAL INFLOWS OUTFLOWS Transfers Out Capital Improvement Program CIP Total CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2009.10 Five Year Cash Flow 2 3 4 5 2009-10 2009-10 2010-11 2011-12 2012-13 2013.14 12/31/09 (Original) (Adjusted) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0_ 0 0 0 0 0 0 0 0 WORKINGDOCUMENT 10OF46 41 ,. 45) 2009-10 five Year Cash Flow CV Violent Crime Task Force 218 1 2 3 4 5 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Member Contributions - Carryover Grant revenue - JAIB Asset Forfeiture - State Adjudicated CLET Line Interest Total Revenues Transfers In Federal Assistance TOTAL INFLOWS OUTFLOWS Expenditures Operations Expenses Transfers Out Total CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2009-10 2009.10 2010-11 2011-12 2012-13 2013-14 12/31/09 (Original) (Adjusted) 195,184 195.184 195.184 (9,816) (9,816) (9.816) (9,816) 195,184 195,184 195,184 0.816) (0,816) (9,816) (9,816) 0 32,700 0 0 0 0 0 0 26,600 0 0 0 0 0 3.100 0 0 1,900 0 0 63,300 0 0 0 0 0 0 0 0 0 0 0 0 0 63.300 0 0 0 0 0 195,184 46,100 205,000 0 0 0 0 0 0 0 0 0 0 0 195,184 46,100 205,000 0 0 0 0 0 212.384 19.816) (9,816) (9,610) (9,816) (9,816) 0 0 0 0 D 0 0 0 212.384 (9.816) 9,818 9,816 (9.816 (9,816 WORKINGDOCUMENT 11OF46 42 453 200940 Five Year Cast, Flow A8 939 221 1 2 3 4 5 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues AS 939 Interest income Total Revenues Transfers In General Fund TOTAL INFLOWS OUTFLOWS Expenditures Reimbursement to General Fund ConuactiMiscellaneous Subtotal Capital Improvement Program 1823 Landscape Greens Project Total CIP Transfers Out General Funtl Total Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds - General Fund ENDING Fund BALANCE 2009-10 2009.10 2010-11 2011-12 2012-13 2013-14 12/31/09 (Original) (Adjusted) 1.446,412 1446,412 1.446,412 1.094,430 1,031.448 968.166 904.484 1,446,412 1,446,412 1.446,412 1,094,430 1.031,448 968,166 904,484 0 0 0 2.770 14 000 5,000 5,500 5.200 4.800 4,500 2.770 14,000 5,000 6,500 6,200 4.800 4,500 0 0 0 0 0 0 0 2.770 14,000 5.000 5.500 5200 4.800 4,500 34,241 68,482 68,482 68,482 68,482 68.482 68,482 1838 40,000 208500 36,079 108.482 276,982 68.482 68,482 66,482 68,482 80,000 0 0 60,000 0 0 0 0 0 0 0 0 0 0 0 0 0 80.000 0 0 0 0 36,079 108.462 356,962 68.482 e8,482 68.482 68,482 1.413.103 1,351,930 1,094,430 1,031,448 968,166 904,484 840,602 0 0 0 0 0 0 0 1,413,103 1,351.930 11.094.430 1.031,448 968,166 904,484 640,502 WORKING DOCUMENT 12 OF 46 .ea.. 43 454 QUIMBY 220 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Quimby fees Interest Donations Transfers In Infrastructure TOTAL INFLOWS OUTFLOWS Feasibility Study Reimburse Developer Fees Transfers Out General Fund - Sports Complex Capital Improvement Program 1771 Sports Complex Rehabilitation 1783 Community Park Land Acquisition 1793 Bear Creek Nature Trail Improvement: 1794 Colonel Paige Sports Field Lighting 1807 Seasons Park (Dog Park) 1811 Pioneer Park (Dog Park improvement; Total CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2009-10 Five Year Cash Flow 1 2 3 4 5 2009-10 2009-10 2010-11 2011-12 2012-13 2013-14 12/31/09 (Original) (Adjusted) 10,463,181 10,463,181 10.463.181 865.218 889,618 894,018 898,5W 10,463,181 10,463,181 10.463,181 $65.218 $89.618 894.018 898,518 0 0 0 0 0 0 0 20,325 15.600 40.000 4,400 4,400 4,500 4,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 20,325 15,600 40,000 4 400 4.400 000 4.500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 540.100 0 7.983,438 7,249 68.112 17,219 321,947 6.420 200.000 200,000 5,855 504.366 5D4,366 36,743 704,366 9,617,963 0 0 0 0 36,743 704,366 9.617,963 0 0 0 0 10.446,763 9,774,415 885,218 889.618 894,018 898.518 903,016 0 0 0 0 0 0 0 10,446,763 9,774,415 885,218 889.618 894.018 898,518 903,018 WORKING DOCUMENT 13 OF 46 44 455 INFRASTRUCTURE Beginning Fund Balance Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Infrastructure Interest Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Reimbursements Total Reimbursements Transfers Out Capital Improvement Program 1635 Washington St Storm Drain Improv Total CIP Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE (1) Effective 8116199 the Infrastructure Program was replaced by a developer fee program, No further revenues are Collected after this date. WORKING DOCUMENT 14 OF 40 2009-10 Five Year Cash Flow 225 1 2 3 4 5 2009-10 2009-10 2010.11 2011-12 2012-13 2013-14 12/31/09 (Original) (Adjusted) 407,503 407.503 407,6D3 11,627 11,727 11,827 11,927 0 0 0 0 0 0 0 407,503 407,503 407.603 11,627 11,727 11.827 11,927 0 0 0 0 0 0 788 100 1,700 100 100 100 100 0 0 0 0 0 0 788 100 1,700 100 100 100 100 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,5D2 397.576 0 0 0 0 4,502 0 397.576 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,502 0 397,576 0 0 0 0 4,502 0 397,576 0 0 0 0 - 403,789 407,603 11,627 11.727 11.827 11,927 12,027 0 0 0 0 0 0 0 403,789 407,603 11,627 11,727 11,827 11,927 12,027 45 456 2009-10 Five Year Cash Flow SOUTH COAST AIR QUALITY 235 1 2 3 4 5 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues SCAQMO (1) MSRC Grant Street Sweeping Grant Interest TOTAL INFLOWS OUTFLOWS Expenditures Operations Expenses Transfers Out Capital Improvement Program 1766 Maintenance Yard Total CIP Transfers Out - General Fund Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE (1) Years 2 through 5 include a 3% escalation factor. 12/31/09 318,391 318.391 14,063 16,137 0 604 2009-10 (Original) 318,391 318.391 45.900 48,000 2,800 2009-10 (Adjusted) 318,391 318.391 48,900 48.000 0 1,350 2010-11 44,059 44,059 50,400 200 2011-12 13,059 13,059 51,900 100 2012-13 (17,641) (17.541) 53,500 0 2013.14 (47.708) (47,708) 55,100 0 30,804 99.700 98.250 50,600 52 000 53.500 55,100 6.043 0 26,600 26,600 297,982 33.600 34.600 35,667 36.733 6,043 0 297,982 0 0 0 0 16.137 48,000 48,000 48.000 48.000 48.000 48.000 16,137 48,000 48,000 46.000 48,000 48,000 48.000 22,181 48,000 346,982 48,000 48.000 48.000 48.000 22.181 74.600 372.582 81,600 82,600 83,667 84.733 327.014 0 343,491 0 44.059 0 13.059 0 (17,541) 0 (47.708) 0 (77.341) 0 327,014 343.491 44,059 13,059 (17,541) (47,7081 (77,341) WORKING DOCUMENT 15 OF 46 46 457 2009-10 Five Year Cash Flow PROPOSITION 1 B 222 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Proposition I Grant Interest TOTAL INFLOWS OUTFLOWS Transfers Out Capital Improvement Program 1799 Washington Street Improvements Total CIP Transfer Out General Fund TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2009A0 2009-10 2010-11 2011-12 2012-13 2013-14 12/31/09 (Original) (Adjusted) 0 0 0 2,000 2,000 2,000 2,000 0 0 0 2,000 2,000 2,000 2,000 0 0 606,885 0 0 0 0 1170 0 2,000 1,170 0 608,885 0 0 0 0 11,012 606.885 11,012 0 606,885 0 0 0 0 11,012 0 606,885 0 0 0 0 (9,842) 0 2,000 2,000 2,000 2,000 2,000 0 0 0 0 0 0 0 (9,842) 0 2,000 2,000 2,000 2,000 2,000 WORKINGDOCUMENT 16OF46 479 458 CONGESTION MITIGATION AIR QUALITY Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues CMAQ Interest TOTAL INFLOWS OUTFLOWS -Expenditures Operations Expenses 240 Transfers Out Capital Improvement Program 1820 Traffic Signal Equipment Replacement Total CIP Transfers Out - General Fund Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2009.10 Five Year Cash Flow 1 2 3 4 5 12/31109 0 0 2009-10 (Original) 0 0 0 0 2009-10 (Adjusted) 0 0 177,000 0 2010-11 0 0 0 2011-12 0 0 0 0 2012-13 0 0 0 0 2013-14 0 0 0 0 0 0 177,000 0 0 0 0 0 0 a 0 177,000 0 0 177,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 177,000 0 0 0 0 0 0 177,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 WORKING DOCUMENT 17 OF 46 48 459 250 TRANSPORTATION 250 Beginning Fund Balance Advances from RDA 1 BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Transportation Interest Total Revenues Transfers In Infrastructure Park TOTAL INFLOWS OUTFLOWS Expenditures Program Expenses Contribution Transfers Our - CIP 1818 Jefferson St Landscaping 1745 Traffic Signal- Jefferson at Ave 53 1754 Ave 52 Bridge Improv (Spanning the All American Canal) 1755 Jefferson St Median Island Lanascapini; ( Hwy 111 to No. City Limit 1757 Traffic Signal - Ave 50 and Orchard 1762 Adams Street Bridge Design 1763 Sound Attenuation Wan 1779 Traffic Signal - Fred Waring 8 Palm Royale 1780 Traffic Signal- Dune Palms 8 Retail Center 1789 Sound Attenuation Wall- Washington ® Laguna de Is Paz 1803 Ave 50 Bridge Improv (Spanning the All American Canat 180E Madison Street (Ave 50 to Ave 52) 1805 Highway 111 Median Landscape Improvements xxna Traffic Signal - Madison Q Ave 54 xxxa Traffic Signal - Washington @ Lake La Ouinta Drive Total Transfers CIP Transfer to Park DIF Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2009-10 Five Year Cash Flow 1 2 3 4 5 200&10 20D9-10 2010-11 2011.12 2012-13 2013.14 12/31109 (Original) (Adjusted) 5,907,549 5,907,549 5.907.549 344,157 31,657 147,657 264,157 0 0 0 0 0 0 0 5,907,549 5,907,549 5.907,549 344,157 31.657 147,657 264,157 65,011 382,400 116.800 115.800 115.800 115.800 116.800 10080 8000 20000 i 700 20D 700 1,300 76,090 388,400 135.800 117,500 116,000 116,500 117.100 0 0 0 0 0 0 0 75,090 388,400 135,800 117.503 116,000 116.500 117,100 0 0 0 0 0 D 0 0 0 0 0 0 113,916 113,916 85.504 265.919 377,552 4,262 72.741 43.750 74,891 477,265 706,707 889,504 925 (32,074) 1,097 213,826 32,499 1.211,484 1,252 350.000 350,000 1,OD0 575.000 575,000 11,195 1.321,824 1,321,624 430,000 1,213,663 2,248 624 5.699 192 430 000 0 0 0 0 0 0 0 0 0 1.213,663 2,248.824 5,699.192 430,000 0 0 0 1,213,663 2,246,624 5,699192 430,000 0 0 0 4.768,976 4.049,325 344.157 31,657 147.657 264.157 381,257 0 0 0 0 0 0 0 4,768,976 4,049,325 344,157 31,857 1d7,657 264.157 381,257 PiYeTci 31: @7 SeI4P1 L 19 i i) �a� 49 .r.,, ") 460 2009-10 Five Year Cash Flow PARKS & RECREATION 251 1 2 3 4 5 Beginning Fund Balance Advances from RDA 1 BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Parks & Recreation Interest Total Revenues Transfers In Total Transfers TOTAL INFLOWS OUTFLOWS Expenditures Interest on Advance Transfers Out- CIP Transfers Out -CIP General Fund Transfers Out Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Reslncted/Reserve Funds ENDING Fund BALANCE 2009.10 20D9-10 2010 11 2011-12 2012-13 2013.14 12/31/09 (Original) (Adjusted) (1.444,7761 (1,444,776) (1,444,776) (1,405,256) (1,359,836) (1,313,216) (1,266,296) (1,420,858) (1,500,000) (1,420,856) 46,420 46.620 46.920 47,120 (23,918) 55,224 (23.918) (1,452.676) (1,406,456) (1,360.136) (1,313.416) 28,545 111.500 53,520 53.520 53.520 53,620 53.620 0 0 0 0 0 0 0 28.545 111,500 53,520 53.520 53.520 53.520 53,520 0 0 0 0 0 0 0 0 0 0 0 0 0 0 28,545 111,500 53,520 53.520 53,520 53,520 53.520 4,626 15,000 15.000 7,100 8,900 8,600 8.400 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,628 15,000 15,000 7.100 6.900 6,600 6,400 (1) 151.724 14,602 14.6D2 14,602 14,602 14,602 1420858 1500000 7420858 1374,438 1327818 1280.898 1233778 L420,859 f,348.276 7,406.256 (1,359,836 1,313.216) 1,266,296 1,2/9,178 WORKING DOCUMENT 190F 46 50. 461 NW-10 Five Year Casn Flow CIVIC CENTER 252 1 1 Beginning Fwd Balance Advances from Genera fwd Reserve for Gvic Oenler Bonds Total ROslntt Rexene BEGINNING AVAILABLE Fund DALANCE INFLOWS Revenws Gvlc Censer Total Toles flevanws Transfers in TOTAL INFLOWS OUTFLOWS Eagendilerea IMem"t on Ad.. Reimbursements General Fund Tranafers Gal Total Transfers ON TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted IReseme Funds- Debt Service BowasCivic Center Advance ENDING Fund BALANCE 2008-t0 200910 201011 2CIA2 2012 13 2013-14 12131W 01n (Ona1) (Adrysted) (9,617.1871 (9817,167) (9,617.167) (9,852,731) (10.044.195) (10,236.559) (10,429.W3) (8,844,]81) (9,500000) (9674,761) (191,46,1) (192,364) (193,584) (lW,364) 0 159978 0 102957 2670 4004 3795 8644761 .340022 8674761 8.50] 189894 188360 190569 27,594 (277.145) 57,W4 (9e24.224) (0,854,501) (10.047,199) (10139,354) 31.903 140.400 59,7W $9.700 59700 59]00 59,7W 0 0 0 0 0 0 0 31,903 140,400 59700 59.700 58.700 59.700 597W 0 0 0 0 0 0 0 31,903 140,400 59.700 59.7W 597W 69,700 69,700 1.598 27,593 92500 W.500 48,400 49,3CD 50,300 51,LI6 101,382 202764 202,764 202.764 202,784 202,764 202,764 0 0 0 0 0 0 0 130573 295264 295264 251 lea 252064 253W4 254064 (71.076) (432,009) (17J.W07 (3a0.92]) 1535.BBt) p33,3291 (931,488) 644761 ND022 6]4 ]41 9]09.288 9700598 9698594 9692799 9,715,83] ,772031) 9,852.]31) 10044.195) 10.2W.559 10.429,923 (10.62428 WORKING DOCUMENT 20 OF 40 51 ....� 46? LIBRARY DEVELOPMENT Beginning Fund Balance Advances from RDA BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Library Development Interest Total Revenues Transient In County Library DIF Transfers In City Library Fund Total transfers In TOTAL INFLOWS OUTFLOWS ExpeMitures Program Expenses intereston Advance Transfers Out - CIF Total Transfers- CIP Transfers Out Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted [Reserve Funds ENDING Fund BALANCE 253 2009-10 Five Year Cash Flow 2 3 4 5 2009-10 2009-10 2010-11 2011-12 2012-13 2013-14 12)31109 (Original) (Adjusted) (1,940626) (1,940.626) (1,940,626) (1,938,826) (1.927ZS) (1,915,526) (1.903.826) (1,934,955) (2,0W.OD(l) (1,934,955) 11,800 11.700 11,700 11.800 (5.671) 59,374 (5,671) (1,950.426) (1.938,926) (1,927.226) (1,915,826) 11,361 44,400 21,3D0 21.300 21,30D 21.300 21.300 0 a 0 0 0 0 0 11,361 44.400 21.300 21.300 21.300 21.3D0 21,300 0 0 0 0 0 D 0 11.361 44.400 21.300 21.300 21.300 21,300 21.300 0 0 0 0 0 0 0 5,690 19.500 19,500 9,700 9.600 9,600 9.500 0 0 0 0 0 0 0 5.690 19,500 19500 9700 8600 9,600 9.500 (0) 84,274 (3,871) (3,871) (3,871) (3,871) (3.871) 1 934 855 2.000000 L9MR55 1 923 365 1 Bt i 855 1.899,955 i 888.155 1,934,955 1,915,728 0.938,826 (1.927.226) (1.915,526) 1.903.826) 1,892,028 WORKING DOCUMENT 21 OF 48 52 463 2009-10 Five Year Cash Flow COMMUNITY CENTER 254 1 2 3 4 5 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Community Center Interest Total Revenues Transfers in TOTAL INFLOWS OUTFLOWS Expenditures Program Expenses Transfers Out Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2009-10 2009-10 2010-11 2011-12 2012-13 2013-14 12/31/09 (Original) (Adjusted) 1,158,900 1,158,900 1,158,900 1.168,340 1,178,560 1,188,920 1.199,260 1.158,900 1.168.900 1.158,900 1,168.340 1,178.580 1,188.920 1,199,260 2,368 9,300 4,440 4,440 4,440 4.440 4.440 2.259 11,700 5,000 5800 5,900 5,900 6.000 4.627 21.000 9,440 10,240 10.340 10,340 10,440 0 0 0 0 0 0 0 4,627 21,000 9,440 10.240 10,340 10,340 10,440 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,163,527 1.179,900 1.168,340 1,178.580 1,186,920 1,199,260 1,209,700 0 0 0 0 0 0 0 1,163,627 1,179,900 1,168,340 1,178.580 1,168,920 1,199,260 1,209,700 WORKING DOCUMENT 22 OF 46 53 STREET FACILITY 255 Beginning Fund Balance Advances from General fund Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Street Facility Interest Total Revenues Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Interest Advances Transfers Out 1766 Maintenance Facility Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2009.10 Five Year Cash Flow 1 2 3 4 5 2009-10 2009-10 201D-11 2011-12 2012-13 2013-14 12/31/09 (Original) (Adjusted) 339,620 339.620 339.620 (2,033.969) (2,040,649) (2,047,429) (2,054.209) 2,144,085 2,008.627 2,144 085 6,680 (6,780) 6,780 6.780 2,144.085 2,008 627 (2,144.085) (6,680) (6,780) (6,780) (6,7801 2,483,705 2,348,247 2,463,705 (2,027,289) (2,033,869) (2,040,649) (2,047,429) 2,289 14.700 4,020 4,020 4,020 4.020 4.020 477 0 600 0 0 0 0 2,766 14,700 4,520 4,020 4,020 4.020 4.020 102,639 102,539 0 0 0 0 105,305 14,700 107,059 4,020 4.020 4.020 4.020 0 0 4,250 10.700 10,800 10,800 10,800 506,304 2,476.398 506,304 0 2,476,398 0 0 0 0 506,304 0 2.480,648 10.700 10.800 10,800 10.800 2,082,706 2,362,947 110,116 110.116 110,116 110,116 110,116 2,144,085 2,008,627 2 144 085 2,150,765 2,157,545 2,164,325 2,171,105 (61,379) 354,320 (2.033,969) (2,040.649) 12,047,429 (2,054,209) (2,060,989) WORKING DOCUMENT 23 OF 46 '".. 46D 2009.10 Five Year Cash Flow PARK FACILITY 256 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Park Facility Interest Total Revenues TOTAL INFLOWS OUTFLOWS Expenditures Program Expenses Transfers Out Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2009.10 2009-10 2010-11 2011-12 2012-13 2013-14 12/3110S (Original) (Adjusted) 101,756 101,756 101,756 697 2.017 3.337 4,657 101,756 101.756 101,756 697 2.017 3,337 4,657 704 2,800 1,320 1,320 1,320 1,320 1.320 159 1.000 160 0 0 0 0 863 3,800 1,480 1,320 1.320 1,320 1,320 863 3,800 1.480 1.320 1,320 1,320 1.320 0 0 0 0 0 0 0 102,539 0 102,539 0 0 0 0 102,539 0 102,539 0 0 0 0 102.539 0 102.639 0 0 0 0 79 105,556 697 2,017 3.337 4,657 5,977 0 0 0 0 0 0 0 79 105,556 697 2,017 3.337 4,657 5,977 WORKING DOCUMENT 24 OF 46 55 ra...� 466 2009.10 Five Year Cash Flow FIRE PROTECTION FACILITY 257 1 2 3 4 5 Beginning Fund Balance Advances to Fire DIF BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Fire Tax Interest Total Revenues TOTAL INFLOWS OUTFLOWS Expenditures Interest Advances Transfers Out 1791 Village/Cove Area Fire Station Phase I General Fund Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2009-10 2009-10 2010-11 2011-12 2012-13 2013-14 12/31/09 (Original) (Adjusted) (935,718) (935.718) (935.718) (936.568) (032.868) (929,068) (925,268) (933,691) (960,000) (933,591) 3.700 3,600 3.800 3.800 (2,127) 14,282 (2,127) (940,268) (936.668) (932,868) (929.058) 4.516 26.500 8,400 8,400 8.400 8.400 8,400 0 0 0 0 0 0 0 4,516 26,500 8,400 8,400 8,400 8,400 8.400 4,516 26,500 8,400 8.400 8.400 8,400 8,400 2.745 9.250 9,250 4,700 4.600 4,600 4,600 0 0 0 0 0 0 0 0 2,745 9,250 9 250 4.700 4,600 4,600 4.600 (356) 31,532 (2,977) (2,977) (2,977) (2,977) (2,977) 933,691 950,000 933591 929891 926091 922.291 918,491 (933,947) 918,468 (936,668) (932.868) 929,068 925.268 921,468 WORKING DOCUMENT 25 OF 46 SBn 467 ARTS IN PUBLIC PLACES 270 Beginning Fund Balance Restricted for various projects Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Developer fees Credits Applied Interest Insurance Recoveries Donations TOTAL INFLOWS OUTFLOWS Project Expenditures Subtotal Capital Improvement Program Expenditures 1762 Adams Street Bridge Subtotal TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2009-10 Five Year Cash Flow 1 2 3 4 5 2009-10 2009-10 2010.11 2011-12 2012-13 2013-14 12/31/09 (Original) (Adjusted) 924,450 924,450 924,450 465,575 465,575 465,575 465.575 465.575 465.575 0 0 0 0 465,675 0 465,576 0 0 0 0 458,875 924,450 458,875 0 0 0 0 10,592 33,525 33,525 97,500 97,500 97,500 97,500 0 0 0 0 0 0 0 1,772 3,800 3,800 0 0 0 0 0 0 0 0 12,364 37,325 37,325 97.500 97 500 97,500 97,500 29,146 296,200 296.200 97.500 97,500 97,500 97,500 0 29,146 296.200 296,200 97.500 97,500 97,500 97,500 0 200,000 0 0 0 0 0 0 200,000 0 0 0 0 28146 296,200 496200 97,500 97,500 97,500 97,500 442,093 665,575 0 0 0 0 0 465,575 0 465,575 465.575 465,575 465.575 465.575 907,668 665,575 1 465,575 465,575 465,675 465,575 465,575 WORKING DOCUMENT 26OF46 57 46 2009-10 Five Year Cash Flow CAPITAL PROJECTS 1 2 3 4 5 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues CVAG CVWD County of Riverside STIP City of Indio DSUSD nD RCTC S B821 -Bicycle Path Grant State of California APP Contribution Litigation Settlement Developer Agreement Funding Total revenues Transfersln Art in Public Places Gas Tax General Fund Federal Assistance - CDBG Lighting & Landscape CMAQ Quimby Infrastructure SOAMD S81286 Transportation DIF Park DIP Library DIF RDA PA2 Housing Fund RDA PA7 Housing Fund RDA CIP 1 RDA CIP 2 Developer Agreement Civic Center DIF Fire Tax Urban Forestry Grant Equipment Replacement RCTC 2004 Low Mod Project Fund Street Maintenance Park Equipment Replacement AB 939 Library Total Transfers in by Fund TOTAL INFLOWS OUTFLOWS Expenditures CIP Reimbursements General Fund TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2009-10 2009-10 2010-11 2011.12 2012.13 2013.14 12/31/09 (Original) (Adjusted) 0 0 0 0 0 0 0 0 0 0 0 0 35,779.23 114,123 1,945,323 0 0 0 0 - 50,851 50,851 0 0 0 0 0 0 0 0 0 0 • 9,523,273 9,523,273 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 - 0 67,300 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,053.00 420802 490.108 0 215,000 0 0 37,832.23 10,109.049 12,096.855 0 215.000 0 0 - 0 200,000 0 0 0 C 36,522,00 0 637,840 0 0 0 0 716,64500 4,724,295 4,928,083 678,454 380,000 380,000 380,000 170,000 308,832 0 0 0 0 0 0 0 0 0 0 - - 177.000 - - 0 0 36,743.00 704.366 0,617,963 0 0 0 0 4,502.00 0 397.576 0 0 0 0 - 0 297,982 11,012.00 0 606,885 0 0 0 0 1,213,663.00 2,246,624 5,699,192 430.000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 80,986.00 9.754,522 10,806,195 0 0 0 0 0 40,000 40,000 0 0 0 0 249439.00 6.085,000 42,310,767 85,000 16,592,900 19.017.311 35,000 150,636.00 3,303,371 3,303.371 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 D 0 0 0 0 0 0 1,327,798.00 0 1,970,763 0 0 0 0 (2,143,7D2.00) 0 731.740 0 0 0 0 506.304.00 - 2,476,398 0 0 0 0 6,990,00 363,431.00 353.431 0 0 0 0 - - 80.000 0 0 0 0 0 0 2,197,738 27.381,609 84,844.018 1,093.464 16.972 900 19,397,311 415,000 2.235570.23 37490658 96,940,873 1,093,454 17187,900 19,397.311 415000 2,157,376.13 37,064,290 95,837,470 1.002.832 17,187.900 19,397,311 393,500 78,195.10 426.368 1,103,403 90,622 0 0 21,500 2.235570,23 37490.658 98.940,873 1,083454 1718790D 19.397,311 415.000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 WORKING DOCUMENT 27 OF 46 „ 58 469 2009-10 Five Year Cash Flow EQUIPMENT REPLACEMENT 501 1 2 3 4 5 Beginning Fund Balance Investment in capital assets Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Maintenance Charges Capital Contribution Sale of Equipment Insurance Recoveries Interest Subtotal Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Operations Expenses Capital Expenses Transfers Out Capital Improvement Program Transfer out to General Fund TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE (1) Year 2 through 5 assumes 50% required contribution. 2009-10 2009-10 2010-11 2011-12 2012-13 2013-14 12/31/09 (Original) (Adjusted) 3.866,467 3,966,467 3.866.467 2,539,597 2,204.012 1,866,827 1,527.942 1 209 701 1.209.701 1.209.701 0 1,209.701 0 0 0 0 2,656.766 3,866,467 2,656,766 2.539.597 2.204,012 1,866,827 1,527,942 0 0 0 365,000 365,000 365,000 365.000 15,407 15,4D7 1,535 0 1,535 795 0 795 0 0 0 0 4,948 23.800 10,000 6600 5.000 3.300 1600 22,665 23800 27,737 371,600 370.000 368,300 366,600 0 30.000 0 22,685 53,800 27.737 371,600 370,000 368,300 366.600 88.617 707,185 707,185 707,185 707,185 707,185 707.185 1,975 60,000 47.422 0 0 0 0 0 0 0 0 0 0 0 600,000 0 0 0 0 90.692 767,185 1.354.607 707,185 707,185 707,185 707.185 2.588.859 3,153.082 1,329,896 994,311 657,126 318,241 (22,344) 1,209,701 0 1,209 701 1.209.701 1,209.701 1,209,701 1_209.701 3,798,560 3,153,082 2.539,597 2,204.012 1,866,827 1,527,942 1,187.357 WORKING DOCUMENT 28 OF 46 59 ... ..) 470 2009-10 Five Year Cash Flow INFORMATION TECHNOLOGY 502 1 2 3 4 5 Beginning Fund Balance Investment in capital assets Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Charges for services Capital Contribution Sale of Fixed Assets Interest Subtotal Transfers In General Fund TOTAL INFLOWS OUTFLOWS Expenditures Operations Expenses Capital Expenses TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2009-10 2009-10 2010-11 2011.12 2012-13 2013-14 12/31/09 (Original) (Adjusted) 1.728.445 1.720.445.00 1,728,445 1,542.567 1,366,339 1,189.211 1,011,183 443,790 443,790 443,79D 443,790 0 0 0 0 1.284.655 1,726,445A0 1,284,655 1,542,567 1,366,339 1,189.211 1,011,183 331,044 331.044.00 331,044 331,044 331,044 331,044 331,044 0 0 0 0 2,905 8 70;337 5.500 4,600 3.700 2 800 333,949 340,74 336.544 335 644 334 744 3330 333.94 3340,74 336544 336.644 334,744 333.844 160,995 455.772.00 505.772 505.772 505,772 505.772 505,772 16,672 17.150,00 17,150 7,000 7,000 7,000 7,000 177,668 472922.00 522,922 512772 512,772 512,772 512,772 1,440.937 1.596.267.00 1.098.777 922,549 745.421 567,393 388,466 443.790 443,790 443,790 443,790 443.790 443,79D 1,884 727 1.596,267,00 1.542,567 1,366.339 1.189,211 1.011.183 832,255 WORKING DOCUMENT 29 OF 46 60 . 4Z1 2009.10 Five Year Cash Flew PARK EQUIPMENT&FACILITY MAI NIT 503 1 2 3 4 5 Beginning Fund Balance Investment in capital assets Total RestridedlReserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Charges for services Capital ConVibution Sale of Fixed Assets Interest Subtotal Trimness In General Fund TOTAL INFLOWS OUTFLOWS Expenditures Operations Expenses Capital Expenses Transfers Out 1608 Adems Park Playground 1809 Fritz Burns Playground 1810 Seasons Park Playground Total Transfers ON Transfer ON - General Fund TOTAL OUTFLOWS AVAILABLE Fund BALANCE Resaitt d/Reserve Funds ENDING Fund BALANCE 2001,10 2009.10 2010-11 2011.12 2012-13 2013 14 12/31/09 (Original) (AQrysletl) 18.110,952 16,110,952 16.110,952 15.13852t 15.116,421 15,094,221 15.071.921 14,458 3]2 14 9583i2 14458372 0 14A58.372 1 0 0 a 0 1,652,680 16,110,952 1.652,580 15,138,521 15.116,421 15,094.221 15,071.921 0 0 0 0 0 0 0 0 0 0 0 0 3 214 13.5m 6 500 3 400 3,200 3 200 3.100 3.214 13.60D 65m 3400 3300 3256 3.1m 0 0 0 3214 13.600 6500 3.400 3.300 3.200 3.100 0 25,500 25.500 25,500 25,500 25,500 25,500 0 0 0 0 155.267 155,257 0 1m,306 160.306 6990 37868 37.858 6,990 353.431 353.431 0 0 0 0 600.000 8,990 376,931 978,931 25.500 25,500 25 5m 26,500 t,648,804 15.745.621 680.149 658,049 635,649 013,549 591,149 14AW372 0 14458372 14458372 14458.372 14458372 14,458,372 16107.176 15 ]45.621 15,138.521 15,116,421 15.094,221 15.011921 15.049,52t WORKING DOCUMENT 300F 46 2009.10 Flva Year Cash Flow SILVERROCK OPERATIONS 601 1 2 3 4 5 Beginning Fund Balance Advances from General fund Principal Advances from General fund - Interest Total Resldcted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Golf Come revenues Interest TOTAL INFLOWS OUTFLOWS Expenses Golf course expenses Reimbursements Total Reimbursements Transfers Out Tolal CIP SilverRock reserve Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2009m10 2009.10 2010-11 2011-12 W12-13 2013-14 12f3lM9 (Original) (Adjusted) 38,361.540 38,361,540 38,361,540 37,W8,118 37,034,696 36,371,274 35.707.852 (4,303.001) (4,300,01DG) (5,601,963) (663.422) (663,4221 (663,422) (063,422) 0 4.303,OO1 4,300,000 5.601.963 663422 663.422 6W.422 663.422 42,664.541 42,661,540 43,963.503 43,300.081 43.300,081 43.300,081 43,300,061 1.077A24 3.430.349 3.4W.349 3,430,349 3.430,349 3430.349 3.430,349 0 0 0 0 0 0 0 0 0 0 0 0 D 0 1.077124 3,434349 34WU9 3430.349 3.430349 3.430.349 3,430,349 1,648.488 4.120,464 4.025,464 4,026.464 4.025,464 4,025A64 4.025,464 0 0 0 1.848.488 4.120,464 4,025.464 4.025A84 4,025.464 4,025,464 4025A64 0 0 0 0 0 0 0 0 68.307 68307 68307 68307 68.307 60,307 0 68.307 58,307 68.307 68.307 66.307 68.307 1.848.488 4120.464 41093,771 4.093771 4093771 4093.771 4.093.771 41.893.177 41.971,425 43,300.081 43.300,081 43,300,081 43,3W.081 43.300081 4.3030D1 4.300000 5.601963 6,265.385 6928.807 7,592.2291 18.265.651) 37.590.176 37.671.425 37.698,118 137.034.696 36,371,V I 35.707.852 35.044,430 WORKING DOCUMENT 310F 46 4sz 4 715 SILVERROCK RESORT RESERVE Beginning Fund Balance Advances from General fund Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Interest Transfers In TOTAL INFLOWS OUTFLOWS Expenses Golf course expenses Relmoursemems Total Relmhursemems Transfers Out SilverRock Total CIP Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2009-10 Five Year Cash Flow ant 1 2 3 4 5 2009-10 2009.10 2010-11 2011-12 2012-13 2013-14 12/31/09 (Original) (Adjusted) 237,614 237.614 237,614 306,921 376.728 446.935 517,442 0 0 0 0 0 0 0 0 0 0 0 0 0 237,614 237,614 237.614 306.921 376,728 446.935 617.442 463 2,400 1,000 1,500 1,900 2,200 2,600 68.307 68.307 68,307 68,307 68,307 68,307 463 70,707 59,307 69,807 70,207 70,507 70,907 0 0 D 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 238.077 308,321 306,921 376,728 446.935 517,442 588,349 0 0 0 0 0 0 0 238,077 308,321 306,921 376.728 446,935 517 442 588,349 WORKINGDOCUMENT 320F46 63 414 2009-10 Five Year Cash Flow POLICE & FIRE SURVIVORS Fund 702 1 2 3 4 5 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Interest Total Revenues Transfers In General Fund TOTAL INFLOWS OUTFLOWS Expenditures Contributions TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2009-10 20MI0 2010.11 2011-12 2012.13 2013-14 12/3V09 (Orgirtal) (Adjusted) 20.764 20.764 20,764 20.864 22,964 25,064 27,164 20,764 20,764 20,764 20.864 22,964 25,064 27,164 44 200 100 100 100 100 100 44 200 100 100 100 100 100 2,000 2.000 2,000 2.000 2,000 2,000 2,000 2,044 2,200 2.100 2.100 2,100 2,100 2,100 0 2,000 2,000 0 2.000 2,000 0 0 0 0 22,808 20,964 20.864 22,964 25,064 27,164 29,264 0 0 0 0 0 0 0 22,808 20,964 20,864 22,964 25,064 27.164 29,264 WORKINGDOCUMENT 330F46 64 415 2009-10 Five Year Cash Flow FINANCE AUTHORITY•DEST SERVICE 310 1 2 3 4 5 Beginning Fund B8latme BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Rental Income Contracts.] Service fees Interest Total Revenues Transfers In RDA Debt service 1 RDA Debt service 2 TOTAL INFLOWS OUTFLOWS Expenditures CanBecVMiuellaneous Debt Service 96 Series TAB P&I 2004 Financing Aulhorily Interest Subtotal Expenditures Transfers Out Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 200910 2DOP 10 2010-11 2011.12 2012-13 2013.14 12/3V09 (Odgmal) (Adjusted) 7,956 7,956 7.956 7,156 7.156 7,156 7.155 7.956 7.958 7,9W 7.155 7.156 7,156 7.156 543.190 675.280 675.280 672,525 673,521 673,130 671,351 5,327 15,000 15.000 15,800 15.800 15.800 15.800 0 0 0 0 0 0 0 548,517 690.280 690.280 688,325 689,321 668.930 687.151 2,651,605 3,981,932 3,961,932 3.963,138 3,g5I 3.057.409 3.952,786 1,256,760 1,951 399 1,051,399 1,951 993 1 948.557 1,S49,172 1,946,895 3.808.365 5,913.331 5,913,331 5,915,131 5.004,719 5.908,581 5,899,681 4.356.882 6.603.511 (1603611 6,03456 659g040 8695511 8586832 8,807 15 W 15,800 15,800 15,800 15.800 15.800 543,190 675,280 675,280 672,626 673.521 673,130 671,351 3608,366 5,S13.331 5.913,331 5,915131 5.904.719 5,905,581 5899.681 4.360.162 6,604.411 6.604.411 6.603.456 6,594,040 6,595.511 6,586.832 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,360,162 6,604411 86N. 6.603.456 6594.040 8505511 6586.832 4.675 7,156 7,156 7,156 1 7,166 7.156 7.156 0 0 0 0 0 0 0 4.575 7.156 7,156 1 7.156 7.156 7.156 7,156 WORKING DOCUMENT 34 OF 46 ..65 476 HOUSING AUTHORITY PA 1 241 Beginning Fund Balance Advances from Low Mod Housing PA 1 BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Rental Income Contractual Service fees Interest Total Revenues Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Contract/Miscellaneous Subtotal Expenditures Transfers Out Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2009.10 Five Year Cash Flow 2 3 4 5 12/31/09 0 2009-10 (Original) 0 2009-10 (Adjusted) 0 2010-11 (25,750) 2011-12 (25,750) 2012-13 (25.750) 2013-14 (25.750) 662 0 25,750 0 0 0 0 662 0 25,750 (25.750) (25.750) (25.750) (25,750) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 662 662 0 0 0 0 25,750 25,750 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 662 0 25,750 0 0 0 0 (0) 662 0 0 0 25,750 0 25,750 0 25760(25,750)._25,750 0 0 862) 0 (25.750) 25,750) (25,750 25,750) (25,750) WORKING DOCUMENT 35 OF 46 66 477 HOUSING AUTHORITY PA 2 242 Beginning Fund Balance Advances from Low Mod Housing PA 2 BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Rental Income Contractual Service fees Interest Total Revenues Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Contract/Miscellaneous SuNotal Expenditures Transfers Out Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2009.10 Five Year Cash Flow 1 2 3 4 5 12/31/09 0 2009-10 (Original) 0 2009- 00 (Adjusted) 0 2010-11 (25,750) 2011-12 (25,750) 2012.13 (25,750) 2013-14 (25,750) 625 0 125,750) 0 0 0 0 625 0 25,750 (25.750) (25.750) (25,750) (25,750) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 625 625 0 0 0 0 25.750 25,750 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 625 0 2-6750 0 0 0 0 0 625 0 0 0 25,750 0 25,750 0 25.750 0 (26,750) 0 25.750 (625) 0 (25,750) 25.750) 125.750 (25,750) (25,750) WORKING DOCUMENT 36 OF 46 ,..¢7 478 PROJECT AREA NO. 1-HOUSING 245 Beginning Fund Balance Advances to LO Housing PA 1 Fund Restricted: 1/2 Total Planning & Development Restricted: Sept Payment on 94 TAB's Restricted: LOHP Restricted. Sept Payment on 2004 Fin Authority Bonds Total Resldcied/Roserva BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Tax Increment (1) LO Rental Program Interest Home Sale Proceeds Rehabilitation loan Repayments Sale of Land Sewer subsidy Reimbursements 2nd Trust Deed Repayment Miscellaneous Total Revenues Transfers In Debt Service 1 - PA 1 Debt Service 1 - ERAF Low/Mod Housing - PA 2 TOTAL INFLOWS OUTFLOWS Expenditures ConlractfMiscellanebus Lq Rental Program Building Hontons/BIA Land Acqu¢ition Low Mod Housing Projects ForeUosure Subtotal Reimbursements General Fund Subtotal Expenditures Transfer¢ Out 1814 RDA Owned Cove Homes Landscaping PA 1 Debt Service - 94 TABS - 185 % PA 1 Debt Service - 2004 Financing Authority Testa Loan Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted (Reserve Funds ENDING Fund BALANCE (1) Year 2 through 5 assumes 3.0%Increase. 18,5096 66.67°f 2009.10 Five Year Cash Flow 2 3 4 5 2D09-10 20r1840 2010.11 2011.12 2012-13 2013-14 /2I31/09 (Original) (Adjusted) 6,248,393 6,248,393 6,248,393 9350.094 12,956.344 16,864,885 21.099.684 862 25,750 106,652 0 531,011 10,250 0 0 417,851 0 430.232 13,320 15.116 14,961 761,392 0 761.392 2,521,211 0 2,538,923 24,400 20,134 29.591 762054 3045714 787.142 3.501066 47970 35250 44,552 5.486.339 3,2D2,679 5.461,251 5,849,029 12,908.374 16A29,635 21,055,132 0 10,833,900 9.623.600 9.912,205 10,209,571 10,515,858 10,831,334 125,544 225,000 225.000 216.000 207.000 198.000 189,000 3,782 68.700 68.700 46.800 64.800 84.300 105,500 0 150,000 150.000 150.000 150,000 150,0D0 15g000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 19,444 0 0 0 0 129,326 11.277,000 10,086,644 10,325,005 10,631,371 10,948.158 11,275,834 0 0 0 0 0 0 0 0 0 0 0 0 0 0 129.326 11 277 800 10,086,644 10,325005 10,631,371 10.948 158 17 275 834 99.912 353.590 374.090 353.690 374.090 374,090 374,090 120,211 275.000 275,000 216.000 207.000 196.000 189.000 0 250,000 250,000 250.000 250,000 250,D00 250.000 0 0 0 0 0 0 0 0 0 0 0 0 750000 750.000 "a 000 750000 750000 750,000 220.123 1.628,590 1.649,090 1 60590 1,581,090 1,572,090 1,563,090 408,408 710,231 856,961 710,231 710.231 7/0,231 710,231 628,530 2,338,821 2,500,051 2.279,821 2,201,321 2.282,321 2,273,321 0 40,000 40.000 0 0 0 0 430.232 476,960 476.960 475,796 475,347 473,629 0 2.551,605 3,961.932 3,961,932 3,963,138 3,958,162 3,957,409 3,952,786 2.981.837 4.476,892 4.478,892 4,438,034 4,431,509 4.431,038 1.952,786 36f0367 6.817713 6984943 8718755 6722830 6.713,399 6226107 2.005.298 7,662.566 8,562.952 8,668.137 12,528.708 16,728,257 21,733.432 762054 3,045,714 787142 /288,206 4336,178 4371428 6415980 2.767,352 10.708.280 9.350,094 12,956,344 16.864,085 21,099.684 26,14%411 WORKING DOCUMENT 37 OF 46 ore.. 68 479 PROJECT AREA NO.11 - DEBT SERVICE 301 Beginning Fund Balance Advances from General Fund - Pnnapal Advances from General Fund - Principal Restricted: Sept Payment on 94 TAB's 10D.00% Restricted: Sept Payment on 98 TAB's 100.00% Restricted: Sept Payment on 2001 TAB's 100.00% Restricted: Sept Payment on 2002 TAB's 100.00% Restricted: Sept Payment on 2003 Taxable TAI 100.00% Restricted: December Payment to CVUSD Total ResnotedlReserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Tax Increment (1) Proceeds from advances Interest Total Revenues Transfers In RDA PA i Housing TOTAL INFLOWS OUTFLOWS Expenditures ContractlMisceflaneous Debt Service 94 Series TAB P&I 98 Series TAB P&I 2001 Series TAB P&I 2002 Series TAB P&I 2003 Series TAB P&I CVUSD ERAF Subtotal Debt Service Pass Through Payments City of Le Quints County Schools Desert Recreation District Public Cemetary Resource Conservation CVWD CV Mosquito Abatement DSUSD Community College District Riverside County ERAF Loan Repayment Subtotal Pass Through Payments interest on City Loan - Current Subtotal Expenditures Transfers Out RDA PA 1 Capital- Debt Service RDA PA 1 Capital- General Fund RDA PA 1 Low/Mod Housing 2004 Finance Authority Debt service TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted (Reserve Funds ENDING Fund BALANCE (1) Year 2 through 5 assumes 3.0%increase. 2009.10 Five Year Cash Flow 1 2 3 4 5 2009-10 2009.10 2010-11 2011-12 2012-13 2013.14 12131/09 (Original) (Adjusted) 5.482,142 5,482,142 5,482.142 (14,750,795) (15.246.949) (15.407,355) (15,069.973) (12.000.000) (12,000.000) (12.000,000) 0 0 0 0 (10,000,000) 0 (10,000.000) 0 0 0 0 2,258,653 0 2,325,580 72.000 81.708 $0.807 409,760 0 409,760 0 0 0 1.215.360 0 1.215,360 0 0 0 1,555,196 0 1.569,718 8,120 12.250 16.253 1,230.277 0 1,235,525 17,056 11.239 15.558 389,094 D 396 875 7 938 8,096 8.258 (22.000.000) (4,941.660) (22,000,000) 7,152,818 105,114 113.293 120.936 27.462,142 10.423,802 27,482,142 (21,903,613) (15,362,063) 115,520.648) (15,190,909) 0 43.335,700 38,494.000 39,646,820 40.838.285 42.063,434 43,325,337 27.504 42700 75,000 0 0 0 0 27.504 43,378,400 38,569.000 39.648.620 40,838,285 42.063.434 43,325,337 2,981,837 4,438,892 4.438,892 4.438,934 4431.509 4,431,038 3,952.786 2,981.837 4438892 4,438.892 4438.934 4,431.509 4.431038 3952.788 3,009.341 47 817.292 43,007,892 44,087,754 45 289,794 46 494.412 47,278,123 71,493 508.200 484,400.00 484.400 484.400 484.400 4B4,400 2.325,580 2.578,160 2.578 160 2.578.160 2,571,868 2.669,443 2,560.155 409,760 819,520 819,520 819,520 819.520 819,520 819,520 1.215.360 2,430,720 2,430.720 2.430,720 2.430,720 2.430,720 2,430,720 1.569.718 2,467.556 2,467,556 2.467,556 2.462,926 2.461,429 2.462.981 1.235.525 1.983,106 1.963.106 1.983,106 1,986,401 1.983,198 1,983,495 396,876 801,688 801,688 801,688 817,722 834.076 421,167 7, 152,918 11,080.750 11,080.750 17,080,750 11,089,157 11,098,386 10,678,038 226.589 215,289 172,786 164,185 169,111 174,1 B4 179AI0 184.792 87,415 83,016 $5.505 88.070 90,712 93,433 14.342 13,642 14,051 14,473 14,907 15,354 1.493 1, 393 1,435 1.478 1.522 1, 560 648.779 616.379 634.870 663.916 673,533 693.739 600.979 570,979 588.108 606.751 623,924 642,642 3.123.031 2,966.831 3.055,836 3,147,511 3,241.936 3,339,194 825.632 784,332 807,862 632.098 857,061 682.773 0 18,219.868 17,308,888 17,820.155 18.363,000 10.913.890 19,481,307 0 23560481 4,850,687 0 0 0 0 23,920 933 46,285,414 28,035.620 23 080 481 24,596,895 25 334,602 568,333 1,020,000 1,428,333 1,020,000 1,020,000 1,020,000 1,020,000 7,792.644 36,529,883 59.278,897 40.620,770 36,474,038 37,199.681 37,517,240 0 10.000,000 0 0 6,000.000 5,000,OOD 5,000,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,551,605 3961,932 3,961,932 3963138 3,956.162 3957.408 3.952.706 2,551S05 13,961.932 3,961.932 3,963.138 8.956.162 8.957.409 8,952,786 10.344 249 50.491.915 63 240 829 44.583 908 45430 200 46.157.090 46.470,026 20,147.233 7,749,279 7.249,205 (399.767) (665.207) (441,198) 246,903 22 000.000 4.941 660 22,000 000 14 847 182 14 742 068 14 628,775 14 507.839 1,852,767 2.807,619 (14.750,795) (15,246,949) (15.407,355 (15,0159,973 14,261.876) WORKING DOCUMENT 38 OF 46 69 480 2009-10 Five year Cash Flow PROJECT AREA NO.1 - CAPITAL PROJECTS Beginning Fund Balance Advances to Park DIF Advances to Library DIF Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Pooled Interest Non Allocated Interest Park & Rae DIF Interest Income Library DIF Interest Income Rental Income Proceeds from loans Sale of Land Proceeds from Bond issue Litigation proceeds Total Revenues Transfers In AD 2000-1 PA 1 Debt Service Federal Assistance - CDBG General Fund Advance TOTAL INFLOWS OUTFLOWS Expenditures Contract Services/Misc Advertising -Economic Dev Economic Development Sewer Subsidy Program Bond Issuance Costs Land Acquisition Capital Sublotal Reimbursements General Fund Transfers Out Capital Improvement Program 1644 WashingtoNl-10 interchange 1651 Sidewalks- Various Locations 1652 Handicap Ramps 1771 Sports Complex improvements 1773 SllverRCCk Phase 0 Golf Course 1774 SiiverRock Clubhouse 1775 SllverRock Phase 2 Infrastructure 1776 SilverRock Entry Feature Road 1777 Village Sign Program 1781 Goff Cad - Phase 1 1815 SilverRoCk Canal 1821 LiaNs Gate Sidewalk 8 Landscape Improver 1822 Village Area Infill Improvements 1823 Landscape Greens Project 1819 Median Island Improvements Calla Tampico Total CIP Transfer to Other Funds Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Fulls - Advances to Park DIF Restricted /Reserve Funds - Advances to Library DIF ENDING Fund BALANCE 1 2 3 4 5 2009,10 2W9-10 2010-11 2011-12 2012-13 2013-14 12/3l/09 (Original) (Adjusted) 44,92%283 44,929,283 44.929,283 1,642.027 334.802 (8,679.538) (24.014,889) 1,420,858 1,500,000 1,420.858 (40420) (46.620) (46,920) (47120) 1934,955 2,000000 1934,855 it 600 11.700 1L700 11800 3,355,813 3500000 3355,813 All, Ko 58320 58820 68,920 41,573,470 41,429,283 41,573,470 1,700,047 393,122 (8,620,918) (23.955.969) 67,883 162,000 162,000 8,200 1,700 0 0 17,201 32ED0 34,500 7,100 8,900 6,600 6,400 9,700 9,600 9,600 9,500 2,639 0 2,639 0 0 0 3.894,600 6.576,000 0 0 0 0 0 0 0 0 0 0 87,724 194,50D 199,139 25,000 3.912,800 16,200 6,691,900 10.000.000 0 0 5,000000 5.000,000 5.000.000 0 0 0 0 0 10 000 000 0 0 5 000 000 5,000,000 5.000.000 87,724 10194 500 198 139 25,000 8,912 800 5,016 200 11,591 9W 350,412 732,700 777,700 912.985 1,000.000 1,000,000 1,000,000 0 10,000 10,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 350,412 742,7W 787,700 912 985 1,000,000 1,000,000 1,000,000 189.371 334.240 367.928 334.240 334,240 334,240 334.240 50,000 50,000 50000 50,000 50000 28,311 0 25,000 0 25,000 25.000 25,000 25,000 10,000 1,344 10,000 10.000 10.000 10,000 4,307 77,221 0 0 0 0 1,225 1,683,231 0 0 18,954.000 0 10,642 6,839,264 0 16.507.900 0 0 12,955 21,296.459 0 0 0 0 1,225 5A36A06 0 0 0 0 148,859 409,873 0 0 0 0 3,892 271,105 0 0 0 0 4,493 6,000,000 6.000,000 0 0 0 0 ents 0 2,172 87,300 2854 50,000 6,785 108.w 249,439 6,085.000 42,310.7v1 85,000 16.592,900 19,017,311 35.000 0 0 0 0 0 0 249.439 6 OB5,000 42,310767 85.000 16.592,900 19.017311 35.000 789222 7,t61940 43486395 1,332.225 17,927140 20,351551 1369, 240 40,871,971 44A61,843 (1,713,706) (2962,991) It 1.919.011) (27,195.742) (16,914,162) 1,420.858 1.500,000 1.420,858 1.374,438 1.327,818 1,280,898 1,2$3,778 1.934,955 2.000.000 1.934,955 1.923,355 1,911,656 1,899,855 1.888,155 44.227.784 47,981 843 1 1,642,027 1 334.802 8,679,538) (24.014,889 13.792.229 WORKING DOCUMENT 390F 46 •• . 481 PROJECT AREA NO. 2 - HOUSING Beginning Fund Balance Advances to LO Housing PA 2 Fund Restricted: 12 Total Planting & Bevelopment Restricted: Sept Payment on 2004 Fin Authority Bonds Total Restdded/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Tax lnaement (1) Proceeds loom sale of bonds Devetoperfunding Revenue - Washington St Apia Interest 2nd Trust Dead Repayment Rental Income - Washington St Apts Said of land Mlmilores Note Repayment Total Revenues Transfers In Debt Service 2 Debt Service 2 TOTAL INFLOWS OUTFLOWS Expenditures ContracVMiscellaneous Low Income Housing Projects Washington St Apts Land Acquisition Foreclosure Acquisdon Subtotal 246 Reimbursements General Fund Subtotal Expenditures Transfers ON Capital Improvement Program 1759 Dune Palms Relocation 1806 Dune Palms Rd Street Improvements 1812 A Street Extension (Dune Palms Rd to Komar CV) 1813 Washington St Apia Rehabiltudion 1816 Hwy 111 Utility Undergmunding Total CIP PA 2 Debt Service - 20U Low Mad Housing PA 1 Low Mod Housing Total Transfer. TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted lReserve Funds ENDING Fund BALANCE (1) Year 2 through 5 assumes 3.0%increase. 33 33Y< 2009.10 Five Year Cash Flow 1 2 3 4 5 200910 2003t0 2010-11 2011-12 2012.13 2013-14 12alM (Original) (Adjusted) 19,887.321 19,887.321 19,887.321 11.378,241 13,850.459 16.505.713 19,345,752 625 25.750 0 53,326 0 281,761 0 0 0 0 1.260.416 0 1269443 12200 10.066 14,798 625 1313742 25,750 1,551224 12200 10.066 14796 19,886,698 18,573.579 19.861.571 9.827,018 13.638259 10,495.647 19,330.956 0 6.668.000 5.411,100 5,673.400 5.740.600 5912,800 6.090,200 0 0 0 0 0 0 0 0 0 0 0 0 0 0 151.087 502,400 602.400 502.400 502,400 502,400 502,400 36,120 171.700 IN,200 56,900 69.300 02.500 98,700 23,444 0 25.000 0 0 0 0 58,795 163.300 163,300 163.300 163,300 163,300 163,300 0 0 0 0 0 0 0 0 0 0 0 0 0 0 269.446 6,505.400 6.206.000 6,296,000 6p75.600 8,661.000 6.852,600 0 0 0 269446 6,5054W 6.206000 6.296,000 8,475.600 6.661.000 6862,600 100,467 851,800 563.561 563.561 563.561 563,561 563.561 0 0 0 0 0 0 0 205,615 239,756 669.056 669.056 609.068 669,056 W9,056 0 0 0 0 0 0 0 0 260.000 250.000 250000 250.000 260.000 250.000 306,102 1,341,556 1,482,617 1.482.617 1.482.617 1,482,617 1,482817 221.796 389,172 474,889 389,172 389.172 389,172 389.172 527.098 1,730728 1,957,486 1,871,789 1,671.789 1.871,789 1,871.789 66,773 1,051.673 7.163 1,812.199 1,812A 99 5.791 500,635 500.835 7,3W,000 7.300,000 1.259 141 468 141,488 80,986 9,754.522 10,806,195 0 0 0 0 1, 250,760 1,951.399 1,951.399 1,951,993 1,948,557 1,949,172 1,946,895 0 1,256.760 1,951,399 1,951.399 1,951,993 1,948.567 1,949,172 1,946,895 1.337,746 11,705,921 12,757.594 1.951,993 1.948,557 1.949.172 1,946,895 1.865644 13.436,6 99 14.715.080 3.823782 3.820.346 3.820.961 3,01" 18,290.498 11,642,330 11.352,491 12,273,486 14.916.540 17,746,513 20.765.833 625 1.313742 25.750 1.576,974 1589174 1.599.240 1,614.036 18,291.123 12,956,072 11.378.241 13.850,459 16.505.713 19.345 ]52 22.379,668 WORKING DOCUMENT 400F 46 71 11.. ' 48 PROJECT AREA NO.2 - 2004 LOW MOD HOUSING INFLOWS Beginning Fund Balance Revenues Interest Total Revenues Transfers In Low Moderate Housing Bond Fund TOTAL INFLOWS OUTFLOWS Expenditures Housing Land Subtotal Transfers Out Capital Improvement Program 1759 Dune Palms Road Devetopmera 1760 Dune Palms & Ave 48 Housing Tolel CIP TOTAL OUTFLOWS ENDING Fund BALANCE 248 2009-10 Five Year Cash Flow 2 3 4 5 2009-10 2009.10 2010-11 2011-12 2012-13 2013-14 12131/09 (Original) (Adjusted) 4,855.419 4,855,419 4,855.419 3,317,179 3.317.179 3,317,179 3.317.179 9,709 17,500 17,500 9,709 1L500 17,500 0 0 0 0 0 0 0 a 0 0 0 9,709 17.600 17.500 0 0 0 0 618,000 0 0 0 824.000 0 0 0 0 0 0 0 0 0 618.000 0 $24,000 0 0 0 0 0 2.143,702 0 0 0 731740 0 0 0 0 0 0 0 0 (2,143.762) 0 731,740 0 0 0 0 1,525.702 0 1556740 0 0 0 0 6.390,830 4.872.919 3,377.179 3,311,179 3.317,179 3.317,179 3,317,179 WORKING DOCUMENT 41 OF 46 72 ...- " 481 PROJECT AREA NO. 2 -DEBT SERVICE Beginning Fund Belem Advances from General Fund - Principal Advances from General Fund - Principal Restricted: September Payment on 98 TABS Total Reshicled/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Tax Increment Interest Total Revenues Transfers In RDA PA 2 Housing TOTAL INFLOWS OUTFLOWS Expenditures ContrectrMiscellanecus Deli Service 98 Sense TAB P81 Riverside County - 428/98 Subtotal Debt Service Pass Through Payments CVwD CV Mosquito Abatement Riverside County DSUSO Co Superintendent of Schools Desert Communily College CVRPD Subtotal Pass Through Payments interest on City Loan Subtotal Expenditures Transfers Out 20N Finance Aulhonty Debt service PA 2 L" Moderate Housing Transfers out Capon Projects 2 Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restrided /Reserve Funds ENDING Fund BALANCE (1) Year 2 through 5 assumes 3 0%increase. 302 10000% 2009-10 Five Year Cash Flow 1 2 3 4 5 20D9.10 2009-10 201011 2011.12 2012.13 W13-14 12/31109 (On0ina0 (A6Ju9160) (3,126.748) (3,126.748) (3.126748) (4.605,107) (3,578.189) (2.493ZI) (1,296,833) (10.000.000) (9,378,966) (10.000,000) (9,378.866) 277403 (10.00D.060) (9.378.966) 0 0 0 271313 0 0 1925 0 0 1796 0 0 6669 19,S78,968 19101563 19.378.966 271313 1,12 11796 6.669 16,252,218 15,974,815 16.252218 (4,876,420) (3,580.114) (2,495,047) (1,303.5021 0 30176 22,67100 140,000 21,644,500 100.000 22,293,835 0 22,962,650 0 23,651,530 0 24,361,D76 0 30,176 22,8H,800 21.744,500 22.293,835 22.962.650 23,651.530 24361,076 1,256.760 1,951,399 1,951,399 1,951,993 1,948,557 1,949,172 1.W.895 1286.936 24,]63,199 23695899 24245.828 24.911,207 25.600.702 26.307971 16,846 2680W 255,100 255,10D 255A00 255,100 255,100 271,312 0 419.650 200,000 419,550 20D000 419,550 200.000 418,272 250000 416.738 250000 419.819 250000 271,312 619,550 619,550 619,550 6 8,272 666.738 418,738 2,131,149 2,024,549 2.095,620 2,158,489 2.223.244 2,289,941 396,757 376.957 390.143 401,847 413.902 426,319 0 9.449,606 5.243,987 8.977,106 4.972,787 9.292,070 5.156,564 9,670,832 5,311.261 9.857,957 5.470,599 10.153.69fi 5,634717 691,734 562.134 581.869 599.325 617.305 635,824 1.090.514 1.M.014 1,072,334 1,104,504 1.137.639 1,171768 149,634 142.114 147.13 1151.554 156100 160.783 0 19.053,381 18.091,681 18.735,739 19.297.811 19,876,746 20,473,049 628.264 1,656.528 1,656,528 1,656.526 1,656.528 1,656,528 1.656.628 1.116,422 21.597,459 20,622.859 21.266.917 21.877,711 22,455,112 22,801,415 1.256.760 1.951,399 1,951.399 1,951,993 1,948.557 1,949,172 I.W6,895 1,255760 1.951.399 1,951199 1 951,993 1.948 557 1,949 172 1,946.695 0 0 2.600.000 1,256.760 1.951.399 4.561.399 1.051.993 1,948,557 1,949,172 1.946,895 2.373,182 23548858 25.174,258 23,218910 23,826,268 24.404284 24,748310 15,165,972 19.378 ON 17,189.156 19.101.563 14,777 859 19,378966 15,529.464 19.107,653 16.612.477 19105,728 17,807,099 19,103.932 19.360,092 19097,263 4,212994 1,912407 (4,605,107) 3.578,169 (2,/93.251) 1,296,833) 262,829 WORKING DOCUMENT 420E 46 MCI r• - 484 PROJECT AREA NO, 2 - CAPITAL PROJECTS 406 Begiming Fund Balance Advance to Fire DIF Reserved for Encumbrances Subtotal BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Interest Tax Interest income Miscellaneous Revenue Sale of land Transfers In RCTC PA 2 Debt Service TOTAL INFLOWS OUTFLOWS Expenditures Contract SeniceslMisc Capital Economic Development Subtotal Expenditures Reimbursements General Fund Transfers Out Capital Improvement Program 1812 A Street Extension (Dune Palms to Komar CIQ 1816 Hwy 111 Utility Undergrourcl 1818 Jefferson Street Parkway Landscaping (Vista Glenda to Westward I 1817 Drainage Improvements(NE Simon 8 Washington) Total CIP Transfer to Debt Service Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2009.10 Five Year Cash Flow 2 3 4 5 2009-10 2009-10 2010-11 2011-12 201213 2013.14 12r81109 (Original) (Adjusted) 2,033,304 2.033,364 2.033.364 1,010.564 690,643 4,869,022 4,568,201 933,591 950,000 933.591 (3.700) (3,800) (3,800) (3,800) 0 115.208 0 0 0 0 0 933,591 1 065.288 933 591 (3,700) (3,000) (3,800) 3 800 1,099,773 968.076 1,099.773 1,014,254 694443 4,872.622 4.572.001 4,648 41,400 11.400 5,100 3,600 24,300 22.800 0 0 9,250 4,700 4,600 4,600 4,6W 0 0 0 0 0 0 0 0 0 0 4,500,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,600,000 0 0 0 0 4,648 41,400 2620.650 9.800 4,508100 28.900 27400 37,626 162.060 276.060 276,060 276,060 276.060 276.060 0 0 0 0 0 a D D 0 0 0 0 0 D 37,526 189,060 276.060 276,060 278,060 276,060 276,060 31,414 53,661 64,010 53.661 53.661 53,661 53,601 5,791 600,835 600,835 1259 141,488 141 A88 130.744 2.161.048 2,161,048 13,042 500 000 5f)(1,000 150,836 3,303,371 3 303.371 0 0 a 0 0 0 0 0 0 0 0 150,836 3,303,371 3303,3 11 0 0 0 0 219776 3M6,092 3.Bd3450 329721 329.721 329721 329721 084.646 (2,536,616) 76.973 (239.248) 3.942.931 3.645.910 3,347,389 933,591 1.055.258 933,591 929,891 926.091 922.291 918,491 1,818,237 1,471,328 1,010,564 1 690,643 4,869,022 4,568.201 4,265.880 WORKING DOCUMENT 430E 46 •'4— 485 2009.10 Five Year Cash Flow REIMBURSEMENTS 2009.10 1 2 2010-11 3 201 1,1 2 4 201243 5 2013.14 2009-10 12/31/09 (Original) (Adjusted) General Gas Tax Fund (565.677) (1,131,354) (1,131,354) (1,131,354) (1,131,354) (1,159.638) (1,188,829) General Lighting 8 Landscape (489.752) 1979.504) (973.182) (979,504) (979,504) (1,003,992) (1,029,092) General Civic Center (101.382) (202.764) (202.764) (202.764) (202,764) (202,764) (202,764) General Capital Improvement Fund (78,195) (426.368) (1,103,403) (90.622) 0 0 (21.500) General Library Fund (277,622) (1,720,350) (1,720,350) (1,749.900) (1,785,100) (1 838,800) (1,894,100) General A8939 (34,241) (68,462) (68,482) (68,482) (68.482) (68.4112) (68,482) General Redevelopment (850.988) (1,487,304) (1,783,777) (1,487,304) (1,487,304) (1,487.304) (1,487,304) Civic Center General Fund 101,382 202.764 202,764 202,764 202,764 202,764 202.764 RDA CIP i General Fund 189,371 334.240 387.928 334,240 334.240 334,240 334.240 RDA CIP 2 General Fund 31,414 53.661 64,019 53,661 53,661 53.661 53.661 Gas Tax General Fund 565,677 1.131.354 1,131,354 1.131.354 1,131.354 1,159.638 1186,629 L&L General Fund 469,752 979.504 973.182 979,504 979,504 1,003.992 1.029.092 A8 939 General Fund 34,241 68.482 68,482 68,482 68.482 85,482 68.482 CIP General Fund 78,195 426,368 1,103,403 90,622 0 0 21,500 RDA 1 Housing General Fund 408,408 710,231 866.961 71D,231 710,231 710.231 710,231 Library General Fund 277,622 1.720,350 1,720,350 1.749.900 1,785,100 1,838,800 1,894.100 RDA 2 Housing General Fund 221796 389.172 1 474.869 1 389.172 389,172 389.172 389172 WORKING DOCUMENT 44 OF 46 75 486 2 w M ti a S O m m m i 0 o0 omm�roo 0 it) o O O O O O O O O O O O O O O O O O O O O O O O N m a 00 O� O O M M m N W N 0 Q N O O O o 0 0 0 0 0 0 0 0 0 n 0 0 0 0 O O Q O O 0 0 0 0 0 0 0 0 0 0 0 0 0 D7 n Oyyu C O M O O N M o QM N QQ�pNj QUO fm0 N O Ooi( tNp�O n O O O 0�� O o m `M' o O N o O O O O O O O O Q O O O O O O O O O O O O O O O O O S M- o 0 0 Mm 0 0 N O w Q M N Q o O) W f 0 Unl OQ c N �� W O m V � O MO mc0,>00 N �y dam m ND7Om^moo M �O W W OOcn OOOt00� o�mOMi-n0')_O b O N n^MOMQ MOM N 0: a O �N 2 i A n n 0) p p O n n p N ¢ mON �O mMmMNnt00NpQ ryM '?rNmM �mQ N�(OD�N�OoO Nm Q C m N O W l!) M _ NmNmn M O_ Inn O o O M M OMi M O 00 (NO In a 0 0 V 0 0 0 0 m aj O M M 0 0 0 0 0 o? O o 0 0 0 m S O m D O ,OI om J NOQ Q m mo N MOO;m6O NMVO.-E�OO O MIOQMN OWOM p fV O� qf7 MO In O n o n on Co. n o 0 O o m m O o 0 o m o 006 J [V nOON m�pOm �O{ntpONOOOMO)O� coOQOQyO�n SwoO8Mf000000OO m��nOppOOOOm 0 EO{m �O nMMp��OM� pOOO�m��npp NO ¢ M� MQ .^-NM NN M�O mcl; j� N6miNNN M m N U O. E N v O LL yy O` ixLL C N C] m^ U OD U U J N J NE(n L C=¢ 2 mai N a. a aa aa�iF ELLZiiNO2 w wdD d E°U 00m maUucdw L° 4ud5nom-M�x�UU o¢¢N¢mi 9 vouamN aAr w Of CY waav z_ W It LL _ c � N z E ~ 0 W y o r �N55UU2'K._ N W¢¢ Q Q J d LL 0 0 LL n a n.O-�-D. Q. c c c c c c m m¢¢ j N -a J=---- --- ¢LL0000000000��F)U)oo00oo(9(9oo0(D0(Lmdauwx d ---- N N N N N N N o¢¢ c c Ch 0- v.. v FR 43 TRANSFERS 2009.10 1 2 201011 m09-10 Five Year Cash Flow 3 4 2011-12 2012 13 5 2013�14 2009.10 ALL FUNDS -TRANSFERS OUT 12I31= (0ligine0 (Adj.t.* Fund Prgect Amount Budael Bu69e1_I CIP Commit 1699 1BD.451.00 180.454 198,454 198,454 0 0 0 CIP General 1751 16.640.DO 35.000 35,00 35.000 35,00) 35.000 35,00) CIPGaneml 1765 39,900.00 0 (51744) 0 0 0 0 CIP General 1767 114,21600 240.000 255,000 240,000 240.000 240.000 240.000 CIP General 1770 21,501,00 105.000 165,000 105,om 1ca.0m 105.000 105,M0 CIP Qaneral 1711 ON 0 1.190 O 0 0 0 CIP General Inn 54,610.00 0 406,003 0 0 D 0 CIP General 1791 215, 74600 4, 145.841 1748.505 0 0 0 0 CIP General 1820 10.546.00 0 61,500 0 0 0 0 CIFGeneral tmf 11,007.00 0 2.724 0 0 0 0 CIPGeneml 1802 35,870.00 0 40.451 0 0 0 0 CIPGme al 1823 Om 0 75.000 0 0 0 0 General 2.000 OC 2,000 2.000 2.000 2,0m 2.000 2,000 Gas Tye 1792 38.522.00 0.00 S37.840 0.00 000 ON 0.00 CIP lofrasWCura 1635 4,WZm 0 397,576 0 0 0 0 CIP RDA CIP] 1644 W,OM.M WOOD 00 50,000 5000200 MOOD.00 28.311,OD 0,00 CIP RM GPI 1851 000 25,0m 00 0 25.00000 26,OM.W 25.000.00 25.000.00 CIP RDA CIPI 1652 000 10,0m 00 1,344 10.000.00 10.OM.00 10.000.00 10,00DOD CIP RM CIPI 1744 4,307.DO 0.00 77,221 O.00 0.GO 0.00 0.DID CIP AM CIPI 1773 1,22500 0.00 1.693,231 0.00 0.00 10,954.000.00 0.00 CIP RDA CIPI 1774 10,642.M 0,DO 6,039,254 0.00 WSD7.900.00 0.00 O.M CIP RM CIPI 1775 12.955.M ON 21,206.459 0.DO 0.0) 0,00 0.00 CIP RDA CIPI 1776 1225,00 000 5,436,406 0.00 0.OD 0.00 0.M OF RDA CIPI 1777 146.059M am 409,873 0.00 am 0.00 0.DO CIP RDA CIPI 1761 3,692.00 0.00 271,105 0.00 OM 0.00 0,OD GP RDA CIPI IBIS 4493.00 6.000,coo 00 BOOO,OW 0.DO 0.DO 0.DO 0.DO GP RDA CIPI 1819 6,78500 0.00 106,554 0,00 0.DO 0.DO 0.GO CIP RM CIPI 1821 0,00 0.00 0 0.00 000 0.00 ON CIP RM CIPI 1822 2,172.00 0.00 07,300 0.00 Om 0.00 Om CIP RM CIPI 1023 2,884.00 0,00 $0.000 0.00 Dan 0.00 0.OD CIP RDA CIP2 1812 5.791.00 60D035.00 Sm835 0,00 0.M D.OD 0,m CIP RDA CIP2 1816 1259.M 141,480.00 141480 0,00 0.00 0,00 0.00 CIP RDA CIP2 1010 130744,00 2.161.04800 2.151,040 0,00 0.00 000 0.DO CIP RDA CIP2 1817 13.042.00 500.00000 M9,M0 am 0.00 0,00 0.DO COPS 29.544.00 1m,mO, 129.544 0 0 0 0 Federal Assistance 174 am 110,000 3M.W2 0 0 0 0 Federal Assistance am 30.000 0 0 0 0 D Federal Aasistbres am 30,00 25,398 30.000 DOOM 30,000 30.000 Ou'unby 1771 O.m am 540.100 ON 0.00 0.00 O.M Ovmby 1783 0OD am 7.90MM 0 0 G 0 Overby 1793 7.249.00 am 68,112 0 0 0 0 Oulmby 1794 17.219.00 OM 321247 0 0 0 0 Ouimby IBM 6420.00 200,00DO 20O000 0 0 0 0 Quimby 51855.00 501,356.00 504,306 0 0 0 0 JAG Grant 32.307.20 69,4160D 86.303 0 0 0 0 AS 030 1823 0.00 OW 40.000 a00 OM DOD OM RDA Not 0.00 10,M0mea 0 0 5,030.000 5.000.030 5m0,000 RM Debt 2.561.8MDO 3.961,932 3.041 3,03.138 3,956.162 3,07409 3.952785 RM Net 1.255,760.00 1,951.399 1,951,Sm 1,051993 1,948,557 I948P2 1,946,m5 RM Not am 0 2,60O,o0O 0 0 0 0 RDA Mar91 430.23200 A76,00 476,960 476,795 475,34T 473,629 0 RDA Heus9191 2,651,605.00 3.961.932 3.961.932 3,963.138 3.950, 162 3,957,409 3,952,786 RM Housm,1 Om 40,am.M 40,000 0.00 0.OD ON 0.00 RM H.MN2 1759 60.77300 0 1.051,673 a 0 0 0 RM HWsing2 1,256,760.M 1,951,399 1,951,309 1,951,03 1.948,657 1,949,172 1946,895 RM Reusing 18M 7.163.00 1.812.199.m 1.612.199 0.00 DM 0DO 0.00 RM Ross,2 1812 5.791.00 600,8350 500.835 000 0DO 000 0.00 RM mouth,2 1813 0.00 7.300.000.00 7.300,000 0.0 0.0 OW 0.00 RM WinOg2 1818 1.259.00 1414680 141488 0.00 OM DM 0.00 Trenspwletion OF IWO 113,916M 0 113,016 0 0 0 0 Transporation OFF 1745 am 0 65,504 0 0 0 0 Transportalion Dif 1T64 265,919.00 0 377.552 0 0 0 0 That"N.9m DIF 1755 4.262M 0 72,741 0 0 0 0 Transporlali n DIF 1757 0 an 0 43,750 0 0 0 0 Trenspodalion CA 1762 74,89100 0 477.20 0 0 0 0 Tronsp station OF 1763 T06.707,00 0 009.504 0 0 0 0 Transprdetom OF 1779 925.00 0 (32,974) 0 0 0 0 Transportation Din 1700 1,097.00 0 213,826 0 0 0 0 Trannponation OfF 1789 32,409.DO 0 1,211.484 0 0 0 0 Transportation OF 18M 1,252,00 350,000 3W,00 0 0.DO 000 000 Transportation DIF 1804 1,00000 675.00 675.000 0 DM ON 0.00 TianaPodalion DIF 1805 11,195.m 1,321,624 1,321.624 0 0.00 000 0.0 Tnnspwlalion OF DOD 0 0 430,000 0.00 000 am Civic Canler DlF xiou O.OD 0 0 0 0 0 0 Slverli 0.00 88.307 80307 65.307.00 60,307.00 68.307.0 60.307.0a, APP 1762 0,00 0 200,000 0 0 0 0 RCTC 1765 1J27,7NOD 0,DO 1970,76300 000 OM 0DO O.M RCTC 0.00 0.0 am 000 ON 0.00 OM RCTC 0.00 9.m DM DOD OM 000 OM 6MOMD 16.13746 48,000,00 48.000 48,000.00 48,mom 46.000DO 48.wCoo 2004 Law Mod Bond Fund 1759 (2,143,702.00) 0.00 731,740 0.00 0M 0.00 0M Indian Gaming 71,008.76 120.DODDO 120.300 0.0 OM 0.00 OM Maineeance Faall, DIF 1766 506,304.00 0.00 2,476,396 0.00 0M 0.00 0.DO Pr,eafto 18 11,01200 0.00 Oman 010 OM D.DD am Pads Equipment Replacement 1M0 0.00 155257.00 165,257 DM ON 000 0DO P.M Egtpment RepW..l 1M9 0.00 I60,306.00 160,30 0.OD OM DOD ON Park Equipment Replacement 1010 69M.W 37.868DO 37,006 ON 000 0.00 00 Pan Equipment Replaremerl Om ON 6M,00 0.00 OM 000 0.DO Soule Coast Air Quell, 1768 OM 0.00 297.982 Om Om 000 0DO CMAG 1820 OM 0m 177.00) Om 000 0.00 OW Park Facility 102,539.29 0M 102.63D OM Om 0.00 OM Equipment Replacement 0m 0.0 WOOD 0.0 0.00 am OM TOTAL OUTFLOWS 10.490.237 W.153254 101,530031 13.547,819 34405,992 36,832409 17.362.66' 0.00 am 0.00 ON am Om 000 WORKING DOCUMENT 45 OF 46 77 ir488 C (p M N M M r O J W m rw(pair Wr �o' W W aorr LL yMr W Mg N O e-M(O W O �(p (00 ODO w ,«Cn Qjr mO(V (Or y M W r W r t0 c W M N O M C N N N- r B Nr Wt� N(h0 (WO r 1 N (O r w ypj sY Oipp (V O � dW r0)(oMO ��rao W r(o in WmO r cV Z d IFFrn >ywpQ��mn Z> (MOO VV O�NM N(MO W wmv 0O NWrm- _ C 0rWW000 O> (ppr W (nm O N O w r M w � Wr vui� W p O r M W m O r N W maMaaa �+000 W w 0 �(o O) W W r C A M m M 0 W 0) N r m 0 0 0) m m m M M c r W t vlW C E O l`] Ny M M r CmNN(OOaO w M O N O N 4 C NNW N W ,mrnWWmr LL u m ni a LL LL W o �d Y w a�i "off o 'o � n a C N ' 0 O a 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D) rt O CD ° Z7 D m a rt, o CD CL m CD a (a � w a 494 0 CD D c m O 00 m y v �O -O _ o O M 'p O 3 3 CD 0 n no 3 C- 0 a 0 �.m* v � . coN (_ G 'O O_ 3 3 D 3° m N a ° CD _ a O S � C a CD o m a D 0 (D (° o �' m M - n S -� CD 3 CDCDa m— c o m 01 CD ° 7 6 G 7 (D° 0 0 N N h° CD u 0 (D n (a 7 3 o 0 ° (° 3 '° CD y .• o ' 3d �, 3 CD ° 3 CDFL 3 _ N y :3°.»' (D 0CD 0)o' 3 c m M CD j m p. Q�J REPORTS/INFORMATIONAL ITEM: / 9 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA December 8, 2009 CALL TO ORDER 7:02 P.M. A. A regular meeting of the La Quinta Planning Commission was called to order at 7:02 p.m. by Chairman Ed Alderson. PRESENT: Commissioners Barrows, Quill, Weber, Wilkinson, and Chairman Alderson ABSENT: None STAFF PRESENT: Planning Director Les Johnson, Planning Manager David Sawyer, Principal Planner Andrew Mogensen, Principal Planner Wally Nesbit, Assistant Planner Yvonne Franco, and Executive Secretary Carolyn Walker. II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: Confirmed IV. CONSENT CALENDAR: It was moved by Commissioners Wilkinson/Quill to approve the minutes of November 24, 2009, as submitted. Unanimously approved. V. PUBLIC HEARINGS: A. Conditional Use Permit 2008-116; a request by Desert Sands Unified School District for consideration of a Conditional Use Permit to allow for the use of lighted play fields, located in the Colonel Mitchell Paige Middle School at the southeast corner of Washington Street and Palm Royale Drive (43-395 Palm Royale Drive). Chairman Alderson referred to a letter, from the City of Palm Desert requesting a continuance of this item. 496 Planning Commission Minutes December 8, 2009 Planning Director Johnson presented the staff report and requested a continuation of this matter to January 12, 2010, to allow more time for the City of Palm Desert to review the project, as well as ample time for the two cities to dialogue. Staff requested the Chairman open the Public Hearing and leave it open to the continued meeting. Chairman Alderson then opened the public hearing. Michelle Rose, 43518 Via Magellan Drive, Palm Desert, CA 92211 (Desert Breezes resident), spoke about her concerns; one of which included the lights being on, and noise from the children playing soccer, until 10:00 p.m. She described the school noises, which ended at 3:00 p.m. and the fact that she then had peace and quiet during the evening. She felt the addition of the evening activities was infringing on the quality of life for the adults that live directly in the vicinity. She suggested a compromise of having the lights on until 8:00 p.m. in the winter; and emphasized there was no need for late lighting in the summer due to the longer daylight hours. She had an additional concern with the lights interfering with star gazing since she enjoys astronomy and the light reflections would interfere with her telescope. She said it was a quality of life issue and asked the City to come to a compromise so that the children could still play soccer and the nearby residents could have their peace and quiet in the evening. Chairman Alderson addressed the continuation of this item and advised Ms. Rose that an updated staff report would be presented at the continued meeting which could possibly mitigate her concerns. He invited her to attend the meeting to hear the results of the mitigated measures and to express any further concerns she might have. Chairman Alderson asked for further public comment and hearing none, left the public hearing open to the continued meeting. He then asked for comments from the Commissioners. Commissioner Weber asked if the City of Palm Desert had a Dark Sky Ordinance. Staff could not confirm, but said they would find out. Commissioner Weber said the letter referenced night glare and noise negatively impacting residents, and wanted to know if the Palm Desert City Manager had any kind of a study that noted the impact. Staff said they were unaware of any, but they would be addressing the project in its entirety, including any issues with pole height or any pertinent studies. Staff went on to comment that what was being 491 2 Planning Commission Minutes December 8, 2009 proposed was within La Quinta's allowable lighting and decibel limits for those particular hours. Staff was looking forward to meeting with the neighboring city's staff and to discuss any concerns they might have. Commissioner Weber said he was very concerned when a neighboring city made comments about an application having a negative impact to their residents when no study had been provided to reference that. He expressed his concern about the need for additional field space for the youth sports organizations. He also said there was a current overuse of La Quinta's parks and was, in part, due to the utilization of the City facilities by neighboring cities. He said those cities had an obligation to find a way to make this work. There was no further discussion and it was moved and seconded by Commissioners Quill/Barrows to approve the continuation of Conditional Use Permit 2008-116 to the January 12, 2010 meeting. Unanimously approved. B. Sion Application 2006-1022, Amendment 2; a request by Freehand Sign Company for consideration of a request for a second Sign Program Amendment for the La Quinta Medical Center located at 47- 647 Caleo Bay Drive (east side of Washington Street; north of Avenue 48; south of Lake La Quinta Drive). Assistant Planner Yvonne Franco presented the staff report. Chairman Alderson asked if there were any questions of staff. Commissioner Quill asked about the history of this sign program. Discussion followed with an explanation of the sign program, tenant problems with street visibility and the potential of a major medical tenant taking up a majority of the building and their interest in having their name as a focus on the building. Commissioner Weber asked compatibility of the address sign and staff explained it was not disproportionate. Chairman Alderson asked for clarification of sign placement and square foot options. Staff clarified the placement and applicant's request. 498 3 Planning Commission Minutes December 8, 2009 Commissioner Wilkinson asked about the new tenant's hours. Staff explained the zoning code for hours in this district. Commissioner Wilkinson asked about the effect of a lit sign on the surrounding properties. Staff explained the use of this type of sign and its effects. Commissioners Quill and Weber commented on the need for better visual examples. Staff acknowledged the comments, provided local examples of this type of signage and offered to provide better visual representation in the future. Chairman Alderson if there was a sign company representative present. Staff said the representative was unable to attend. Chairman Alderson asked if there would be a problem with allowing a continuance to address Commissioners Weber and Quill's concerns and to have a sign company representative in attendance. Commissioner Quill clarified his position on the application and was just addressing the graphic representations. Commissioner Weber concurred. Chairman Alderson suggested future meetings should include sign company representatives. Staff made note of the comment. There being no further questions of the staff, no applicant or public comment, Chairman Alderson closed the public participation portion of the meeting and opened the matter for Commission discussion. There was no further discussion and it was moved and seconded by Commissioners Weber/Quill to approve Minute Motion 2009-009 recommending approval of Sign Application 2006-1022, Amendment No. 2 as submitted. Unanimously approved. C. Continued — 2008 La Quinta Housing Element; a request by the City of La Quinta for consideration of a recommendation for adoption of the proposed draft of the 2008 La Quinta Housing Element Update document. Principal Planner Wally Nesbit presented the staff report on file in the Planning Department which included a request to continue the item to El 499 Planning Commission Minutes December 8, 2009 January 12, 2010. A copy of the staff report is on file in the Planning Department. Chairman Alderson asked if there were any questions from the Commissioners. There being no questions or comments by the Commissioners, it was moved and seconded by Commissioners Weber/Wilkinson to continue this item to the meeting of January 12, 2010. Unanimously approved. VI. BUSINESS ITEMS: None VII. CORRESPONDENCE AND WRITTEN MATERIAL: A. Information on the League of California Cities — 2010 Planner's Institute. — March 24 — 26, 2010, Monterey, CA. Planning Director Johnson gave a brief overview of the upcoming conference, and asked Commissioners to advise staff, by month -end, if they would be attending. A brief discussion followed regarding funds budgeted for this conference and other training opportunities. General discussion of conference subjects followed. Vill. COMMISSIONER ITEMS: A. Report on City Council Meeting of December 1, 2009, from Commissioner Wilkinson. (A brief summary of the meeting was given.) B. Chairman Alderson noted he was scheduled to report back on the December 15, 2009, Council meeting. IX: DIRECTOR ITEMS: A. Planning Director Johnson alerted the Commission to the fact the Council had requested a Study Session item to consider temporary signs and the Sign Code. If there were any adjustments in the Code, they could be brought before the Commission for consideration. 6-' 500 Planning Commission Minutes December 8, 2009 B. Staff reminded the Commissioners about the City's Holiday Open House on December 10, 2009. C. Staff noted there was nothing scheduled for the December 22, 2009 meeting and it would be cancelled. The Commissioners were then wished a happy holiday season; and staff expressed their appreciation for the Commissioners' time and effort this past year. X. ADJOURNMENT: There being no further business, it was moved and seconded by Chairman Alderson/Commissioner Wilkinson to adjourn this regular meeting of the Planning Commission to the next regular meeting to be held on January 12, 2010. This regular meeting was adjourned at 8:01 p.m. on December 8, 2009. Respectfully submitted,, Carolyn 4alker, Executive Secretary City of La Quinta, California me REPORTSANFORMATIONAL ITEM: MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA January 12, 2010 CALL TO ORDER 7:00 P.M. A. A regular meeting of the La Quinta Planning Commission was called to order at 7:03 p.m. by Chairman Ed Alderson. PRESENT: Commissioners Barrows, Quill, Weber, Wilkinson, and Chairman Alderson ABSENT: None STAFF PRESENT: Planning Director Les Johnson, Assistant City Attorney Michael Houston, Planning Manager David Sawyer, Principal Planner Andrew Mogensen, Assistant Planner Eric Ceja, and Executive Secretary Carolyn Walker. II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: Confirmed IV. CONSENT CALENDAR: It was moved by Commissioners Barrows/ Wilkinson to approve the minutes of December 8, 2009, amending a portion of Page 3, Paragraph 1, to read "proposed was within La Quinta's allowable lighting and decibel limits...... Unanimously approved. V. PUBLIC HEARINGS: A. Continued - Conditional Use Permit 2008-1 16; a request by the City of La Quinta for consideration of a Conditional Use Permit to allow for the use of lighted play fields, located in the Colonel Mitchell Paige Middle School at the southeast corner of Washington Street and Palm Royale Drive (43-395 Palm Royale Drive). Principal Planner Andrew Mogensen presented the staff report. Chairman Alderson asked if there were any questions of staff. 502 Planning Commission Minutes January 12, 2010 Commissioner Wilkinson asked about the cost of the lighting. Staff deferred the question to Community Services Director Edie Hylton. Planning Director Johnson noted the addendum presented and stated he and Community Services Director Hylton had met and discussed the proposal with the Palm Desert City staff resulting in the Attachment 2 letter. He pointed out the concern of pole height and explained the impacts as referenced in the memo and letter presented. Community Services Director Hylton responded the lighting would cost approximately $240,000 and explained what that included. She confirmed Director Johnson's comments about lighting impacts and confirmed that the lighting was appropriate for the level of activity. Commissioner Wilkinson asked about studies on traffic distractions. Staff said they did not know of any definitive study but this level of traffic activity was not uncommon. Commissioner Wilkinson asked for comparable examples, which staff provided. Commissioner Weber asked Community Services Director Hylton asked if the lighting engineer's (Ralph Raya) study indicated that the lighting quality was sufficient for this use and if that was in accommodation to the City of Palm Desert's previous comments. He also asked about the type of shielding being used. Community Services Director Hylton said the shielding was specifically designed for sports -type equipment and was adequate for this use. Commissioner Weber asked staff if the City of Palm Desert had provided studies on lumens and decibel levels. Staff responded they received the letters which the Commissioners now had. Staff did add, in the second letter, the focus was on minimizing the pole height. After staff's discussion and research, it was concluded the City of Palm Desert noise and lighting standards were comparable to the City of La Quinta's. Commissioner Weber asked about studies for the Palm Desert High School lumens. Staff responded school districts are not required to adhere to city standards. �.. 503 II Planning Commission Minutes January 12, 2010 Commissioner Weber asked about the school district's position on this project's system. Community Services Director Hylton said the school responded positively and referenced the Memorandum of Understanding (MOU) that the City and Desert Sands Unified School District will enter into for the shared use of the lights and field. Chairman Alderson asked if the field was to be used for soccer only or could it be used all year long. Community Services Director Hylton said it would initially be used for soccer, but could be used for additional youth sports throughout the year, if needed. Chairman Alderson invited Ralph Raya, MRC Engineering, Palm Desert CA to address the Commission. Chairman Alderson asked about the lowering of the poles and asked if public safety would be compromised in any way. Mr. Raya said no. Chairman Alderson asked about the light pollution. Mr. Raya explained about the shielding of the lighting and its effect upon the field and the neighbors. He then went over the items included in the memo and letter provided to the Commissioners. Commissioner Quill requested an explanation of the photometric sheets which Mr. Raya provided. Commissioner Weber requested information on the foot candles and light spillover comparisons which Mr. Raya provided. Chairman Alderson asked if the City would save on costs in reducing the poles from 90 to 75 feet. Mr. Raya said yes. There being no further questions of the staff and the applicant being the City of La Quinta, Chairman Alderson asked if there was any public comment. Michele Lawrence — 43-100 Palm Royale Drive #1621, La Quinta CA (resident of Mediterra Apartments). She said she was aware of the concerns and explained the amount and types of noises she hears. She explained she was a former AYSO coach and was acutely aware of the need for fields in the City. She fully supported the move to more and better fields. She added this was a very good field. '0-. 504 N Planning Commission Minutes January 12, 2010 Tony Bagato, Principal Planner for the City of Palm Desert, 73-510 Fred Waring Drive, Palm Desert CA 92260, wanted to thank the Commission for allowing them to continue to work with the City's staff. He explained the reason for their request and the fact they understood the need for recreational facilities within the community. He gave a comparison of light spill from Hovley Soccer Park and said they were comfortable with the request and the 90 foot pole height but happy to hear the 75 foot poles met the recreational needs and lowered the light spill. He stated they also had requested the opportunity to review noise impacts, and understood there would be less activity in the evening compared to other times and usages, and believed that even though there would be a slight increase, it would not have a significant impact. Commissioner Weber asked if it was correct that Mr. Bagato did not believe there was going to be a negative impact to the Palm Desert residents. Mr. Bagato said he did not believe there would be. Kathleen Fitzpatrick, 81-824 Contento, La Quinta CA — (a City of La Quinta Community Services Commissioner) was in full support of this project. She said she had gone by the La Quinta Park to see how impacted it was. She said it was overwhelmed with kids in the late afternoon and into the evening, and this project was really needed. Andi Spirtos, 53-415 Avenida Obregon, La Quinta CA — (City of La Quinta Community Services Commission Chairperson) said this is project was in concert with the master plan, but more importantly she was concerned about the safety of our young people. She added lighting at Colonel Mitchell Paige would be a short-term solution and pointed out how many AYSO students played on those fields, most of them at La Quinta Park. She also visited the park and confirmed Commissioner Fitzpatrick's comments. She commented on the overuse of the fields and the possibility of young people being hurt. She also added the consideration of obesity in children today and the City's opportunity to help with recreational activities. She said this was a good short-term solution and she supported it. Mr. Andrew Nielson, 78-900 Galaxy Drive, La Quinta CA — on the Commission for AYSO, La Quinta, and a school neighbor. He gave the background of his work and his family and said his primary concern ».. 5,5 2 Planning Commission Minutes January 12, 2010 was overuse of the La Quinta Park. He gave examples of the overuse of the park and the number of children/teams using it. He also commented on the parking being out of control. He added the lighting at the Colonel Mitchell Paige field would allow 400 children to move immediately from the La Quinta Park for practice during the week and Saturday games. He said this was a significant space, not for expanding the league, but to alleviate the burden currently existing at the La Quinta Park. He explained what this additional space could mean to the recreational needs of the soccer league. He added they had an agreement with the City that there would always be a board member there to provide oversight and they have executive board members who make sure the lights are turned off as soon as possible in order to be good neighbors. He was in support of the approval. Chairman Alderson asked when the program could be implemented, if approved. Mr. Nielson said they could implement it next season and explained the dates for the upcoming soccer season. There being no further public comment, Chairman Alderson closed the public participation portion of the meeting and opened the matter for Commission discussion. Commissioner Weber commented he was a former AYSO Coach and had first-hand experience of the overcrowding issue. There was no further discussion and it was moved and seconded by Commissioners Quill/Weber to approve Resolution 2010-001 approving Conditional Use Permit 2008-116 as submitted. Unanimously approved. B. Conditional Use Permit 2009-122; a request by WFI, Inc. for Sprint for consideration to allow for the co -location of three panel antennas, three microwave antennas and one equipment cabinet for an existing telecommunication monopalm tower located at 77-865 Avenida Montezuma; Desert Recreation District — La Quinta Community Park. Assistant Planner Eric Ceja explained that the City received last-minute correspondence from the property owner, Desert Recreation District, who asked for a continuance while the lease agreement was negotiated. 5 506 Planning Commission Minutes January 12, 2010 Chairman Alderson asked if there were any questions of staff. There being none, he opened the public hearing and invited Mr. Stan Ford to speak. Stan Ford —Desert Recreation District, 45-305 Oasis Street, Indio CA, introduced himself and explained why he had received a late notice of the meeting. He then gave his reasons for requesting the continuation; as outlined in Director Johnson's memo as presented to the Commission. Mr. Ford then detailed his concerns. Chairman Alderson commented on Mr. Ford's concerns regarding the maintenance agreement and the current lease. Mr. Ford clarified why these were concerns and requested additional time to work on resolution of these items. Commissioner Quill made an ex parte disclosure stating he had a telephone conversation earlier that day with the Desert Recreation District attorney regarding this matter and the need for the continuance. Mr. Ford also commented he was not familiar with the Commission and its process and stated he would like to spend a little more time with staff on clarification of this and any future items. Chairman Alderson asked if the equipment would be placed on a new pole or the current pole. Staff responded it would go on the existing pole. Commissioner Weber expressed concern regarding the plantings in the area, their maintenance and the need for any remaining plants to blend in. Staff said they would follow-up with Mr. Ford on that and other maintenance issues at that location. Chairman Alderson and Commissioners recommended representatives from Sprint and TowerCo be present at the next meeting. Staff said they would pass that information on. Chairman Alderson commented on the addition of conditions and staff responded if there were condition changes, they would work with Mr. Ford to make sure they were properly addressed and brought forward to the Commission. 2 503 Planning Commission Minutes January 12, 2010 Chairman Alderson asked if there was any public comment. Mr. Leonard Jensen representing Wireless Facilities, Inc. as agent for Sprint/Clearwire (WFI), 6170 Cornerstone Court East, Suite 200, San Diego CA 92121 introduced himself and said he had been working with staff and was unaware there were any problems. Chairman Alderson clarified some of the issues for Mr. Jensen and said he would have an opportunity to work on their resolution. Mr. Jensen asked if the whole project was going to be tabled for two weeks. Assistant City Attorney explained this would be continued to a date certain, not tabled, if that was the Commissions' direction. Chairman Alderson asked if Mr. Jensen understood the request for continuance and he responded that he did. There being no further public comment, Chairman Alderson closed the public participation portion of the meeting and opened the matter for Commission discussion. Commissioners Wilkinson and Quill were concerned about the ownership of the tower, as well as the original design. Mr. Jensen gave an explanation of the tower design and explained it had been sold to TowerCo, a tower management company, which was independent of Sprint. He said Sprint/Nextel owned everything on the ground, in the equipment shelter, the cabling, and antennas. Mr. Ford commented on TowerCo being the company they were having difficulty reaching. Commissioner Quill asked if Sprint/Nextel had any responsibility for the tower. Mr. Jensen said they did not, other than to forward information to TowerCo and encourage them to correct the problems since a building permit cannot be issued until all these items are addressed. Commissioner Wilkinson asked if there would now be three users. Mr. Jensen explained that Clearwire was a subsidiary of Sprint, but was owned separately. 7 Planning Commission Minutes January 12, 2010 Commissioner Wilkinson was concerned about a situation that had previously occurred with a tower having to put wires on the outside due to lack of space inside. Planning Director Johnson explained the situation and the fact that they were adding a microwave dish, and there would be no issues with exterior wiring. Mr. Jensen confirmed that and explained how many and what type of antennas/dishes would be included and their mounting. Commissioner Wilkinson said he was also concerned about weight/strength and whether the pole was designed for this capacity. Mr. Jensen said the structural analysis allowed this use. Commissioner Wilkinson also asked about studies of power output and negative impacts on the surrounding areas. Mr. Jensen explained the FCC website, test levels and studies. He added there was no danger to anyone on the ground, but tower climbers should exercise caution. Chairman Alderson asked about possible improved reception in the cove area. Mr. Jenson explained why this would be of benefit in the long-term, when the network was completed. Chairman Alderson and Commissioner Quill expressed their interest that the representatives of the various companies are in attendance at the next meeting. Chairman Alderson asked Mr. Ford how much time he needed to work on resolution of these issues. Mr. Ford said he would prefer four weeks. Chairman Alderson asked Mr. Jensen if he had a problem with that and he did not. There was no further discussion and it was moved and seconded by Commissioners Quill/Weber to continue Conditional Use Permit 2009- 122 the February 9, 2010 meeting. Unanimously approved. C. Continued — 2008 La Quinta Housing Element; a request by the City of La Quinta for consideration of a recommendation for adoption of the proposed draft of the 2008 La Quinta Housing Element Update document. a... 5 J 9 9 Planning Commission Minutes January 12, 2010 Planning Director Les Johnson explained the continuing problems with State approval and requested a continuance of this item to February 9th Chairman Alderson asked, after reading the staff report, if that would be the last request for continuance. Staff said yes. Chairman Alderson asked if there were any questions from the Commissioners. The Commissioners discussed the City's successful affordable housing programs and their concern about the delays for approval. Staff explained the changes in State law, the City's move towards build -out and the push to maximize densities on certain properties. Examples of density districts and what the state was requesting were given and it was noted staff was consistently dialoging with the State. There being no further questions or comments by the Commissioners, it was moved and seconded by Commissioners Barrows/Weber to continue this item to the February 91h meeting. Unanimously approved. VI. BUSINESS ITEMS: A. Consideration to Become a Healthy Eating Active Living City; a request by staff for the consideration of a recommendation to encourage the City Council to adopt the League of California Cities Healthy Eating Active Living City (HEAL) Program. Planning Director Les Johnson presented the staff report. Chairman Alderson asked if there were any questions of staff. Chairman Alderson commented the Planning Commission was already following the Planning Related Policies and asked about direct costs. Staff responded this campaign would be in partnership with the League of California Cities; of which the City is a member. Also, there did not appear to be any direct costs but there would be some indirect costs for additional capital improvements to emphasize and strengthen 9 510 Planning Commission Minutes January 12, 2010 the walkability of La Quinta, as well as additional services through the Community Services Department. Commissioner Quill asked if that could include trails. Planning Director Johnson said that was one example. Commissioner Quill asked about the impact of this resolution on businesses and his concern about mandates. Staff explained the changes this program could bring about, especially with new development. Commissioners Quill and Weber expressed their concern about the City dictating the types of foods and activities planned by outside organizations. Staff explained the sample resolution did not mandate anything from a food or service standpoint. The only potential mandates could be to add requirements for certain amenities and features to be established into future developments and those would have to be approved by Council. Commissioner Quill said that was what the Commission had wanted. Staff said the City is already doing a lot of this, but this was just reinforcing it. Staff commented on the appropriateness of the timing, if Council supported the resolution, as the General Plan is being updated. Commissioner agreed Weber with Chairman Alderson's previous reference, but echoed some of the concerns by Commissioner Quill, on mandates. He had questions/concerns on some resolution points dealing with 1) the commitment to decrease the rate of obesity and the implementation of laws to create healthier work, school and neighborhood environments; 2) the appropriateness of the promotion of the California Children's Outdoor Bill of Rights; 3) zoning to support community gardens; and 3) the City's pledge to implement an employee wellness program and Community Services involvement because this was a part of their financial model. He was in support of the concept of healthy living, but wanted to make sure the Commissions' concerns were addressed. ae.. 511 10 Planning Commission Minutes January 12, 2010 Commissioner Barrows spoke on behalf of the Community Services Department's efforts on some of these issues and explained the California Children's Outdoor Bill of Rights which had been promoted by the City. She also commented on 1) walkability; 2) possible revisions to the General Plan; and 3) zoning for community gardens. Chairman Alderson pointed out the resolution was only a sample and suggested staff pass on the Commissions' comments. Planning Director Johnson said he and Community Services Director Hylton would be crafting the resolution for Council's approval, and they would be considering the Planning Commission and Community Services Department concerns in that process. There was no further discussion and it was moved and seconded by Commissioners Weber/Wilkinson to approve Minute Motion 2010-001 recommending approval of the League of California Cities Healthy Eating Active Living City (HEAL) Program adding comments from the Planning Commission. Unanimously approved. VII. CORRESPONDENCE AND WRITTEN MATERIAL: VIII. COMMISSIONER ITEMS: A. Reports on City Council Meetings of December 15, 2009, and January 5, 2010, from Chairman Alderson; along with additional comments from Commissioner Weber. Commissioner Barrows thanked them for their attendance on her behalf. B. Chairman Alderson noted Commissioner Quill was scheduled to report back on the January 19, 2010, Council meeting. C. Quarterly Attendance Report IX: DIRECTOR ITEMS: A. Planning Director Johnson gave a brief update of the League of California Cities, 2010 Planner's Institute, March 24 — 26, 2010, Monterey, CA. All Commissioners had responded and three would be attending the conference. 4q... 512 11 Planning Commission Minutes January 12, 2010 X. ADJOURNMENT: There being no further business, it was moved and seconded by Chairman Alderson/Commissioner Barrows to adjourn this regular meeting of the Planning Commission to the next regular meeting to be held on January 26, 2010. This regular meeting was adjourned at 8:37 p.m. on January 12, 2010. Respectfully submitted, Carolyntalke�;4 r, Executive Secretary City of La Quinta, California 12 513 REPORTS/INFORMATIONAL ITEM: �9 MINUTES HISTORIC PRESERVATION COMMISSION MEETING A Regular meeting held in the Study Session Room at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA October 15, 2009 This meeting of the Historic Preservation Commission was called to order by Chairperson Puente at 3:04 p.m. who asked for the roll call. A. Pledge of Allegiance B. Roll Call Present: Commissioners Peggy Redmon, Archie Sharp, and Robert Wright Absent: Commissioner Alan Wilbur Staff Present: Planning Manager David Sawyer and Secretary Monika Radeva C. Election of Chair and Vice -Chair It was moved and seconded by Commissioners Wright/Sharp to elect Commissioner Redmon as Chairperson. AYES: Commissioners Redmon, Sharp, Wright, and Chairwoman Puente. NOES: None. ABSENT: Commissioner Wilbur. ABSTAIN: None. It was moved and seconded by Commissioners Redmon/Wright to elect Commissioner Wilbur as Vice -Chair. AYES: Commissioners Puente, Sharp, Wright, and Chairwoman Redmon. NOES: None. ABSENT: Commissioner Wilbur. ABSTAIN: None. II�1�13�[�ZK�]►�Iu1�P�A►L.Tii� III. CONFIRMATION OF THE AGENDA: Confirmed. 514 Historic Preservation Commission October 15, 2009 IV. CONSENT CALENDAR: A. It was moved and seconded by Commissioners Wright/Puente to approve the minutes of June 18, 2009, as submitted. AYES: Commissioners Puente, Sharp, Wright and Chairwoman Redmon. NOES: None. ABSENT: Commissioner Wilbur. ABSTAIN: None. V. BUSINESS ITEMS: None. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None. VII. COMMISSIONER ITEMS: Commissioner Wright said the Commission had previously discussed the process of recognizing the La Quinta Cove area as a historic district. He asked staff to research this and get back to the Commission on what was involved in achieving that. Commissioner Redmon said this discussion topic was outlined under Planning Staff Items on page 9 of the Certified Local Government Program — 2008- 2009 Annual Report. VII. PLANNING STAFF ITEMS: A. Copy of 2008-2009 CLG Annual Report Planning Manager Sawyer said a copy of the Certified Local Government Program — 2008-2009 Annual Report was included in the packet. He briefly explained the format of the report which addressed the set up of the Commission, the topics that were addressed, the Commissioners' training, attendance record, and credentials. Chairperson Redmon asked if the CLG Report had already been submitted. Staff replied it had not. Chairperson Redmon asked that the word "continuing" be added in the last sentence on page 8 of the report so that it read as shown below as it implied that the members of the Commission were already networking with other Commissions in the valley: "This could include providing more historic related information on the City's website and increasing the Commission's interactivity and continuing networking with neighboring cities' Historic Preservation Commissions and various regional organizations as well as providing .. 515 K Historic Preservation Commission October 15, 2009 more opportunities to involve and educate the public in regard to the history of La Quinta. ' Chairperson Redmon complimented the City of Rancho Mirage on the booklet they put together for the Historic Preservation Commission presentation held in February of 2009 which identified 21 architecturally significant historic homes and a map showing their location. She said the owners of these homes were acknowledged with a plaque at the presentation; and she suggested the City of La Quinta might like to consider doing something similar to acknowledge the owners of historic homes located in the City of La Quinta. B. Discussion of Joint Council Meeting Items Planning Manager Sawyer said the Joint Council Meeting was scheduled for 6:30 p.m. on October 27, 2009. Planning Manager Sawyer said he had put together a memo with four potential discussion topics based on the Commission's comments and feedback received throughout the year. • Promote community awareness of the City's pre -and post incorporation history. • Pursue potential funding sources for historic preservation projects such as the CLG grant for completion of the City's Historic Context Report in coordination with updating of the City's Historic Records Survey. Planning Manager Sawyer explained the Context Report is not only a history of the community, it is also the document that lays the groundwork for listing historic properties with the State and National Registries. • Explore the potential of preparing a Mills Act Ordinance for consideration by the Council to establish incentive for private property owners to register their properties as a historic resource. • Explore the possibility of submitting a Multiple -Property Application for State registration of many of the community's historic adobe structures. He explained how this program would work and that it would apply only to individual homes and not to areas and districts such as the Cove. Commissioner 516 3 Historic Preservation Commission October 15, 2009 Wright noted he would like to see the Cove identified as a historic district. He asked if staff could add "exploring the possibility of identifying the Cove as a historic district." Commissioner Redmon asked if she should consult with the City Council to ensure there would not be conflict of ethics because she owned a historic home in the Cove and could potentially benefit by the actions of the HPC. Commissioner Wright said the benefit would not be individual, but rather for every homeowner in the La Quinta Cove. Staff said they would research it and inform the Commission of the findings. Commissioner Redmon asked staff for a status update on the Historic Context and staff provided it. C. Update of HPC Tour Brochure Planning Manager Sawyer showed the Commission a draft copy of the HPC Tour Brochure and explained why certain historic images were chosen and the historic evidence it included. General discussion followed regarding some of the photos, the color palette, and the possibility of obtaining additional photos from the La Quinta Museum or the Historic Records Survey. There was discussion about possibly putting together a collage for the front page of the brochure. Planning Manager Sawyer talked about the map included in the HPC Tour Brochure. D. Comments on the La Quinta Resort Notice of Preparation Planning Manager Sawyer said staff was required to keep the Commission updated on environmental and architectural reviews of historic projects that are being submitted with the Planning Department. Planning Manager Sawyer gave the Commissioners copies of the La Quinta Resort Notice of Preparation, a notice that was sent out to different agencies requesting comments on the Environmental Impact Report and explained in detail how the process worked. .... 517 V Historic Preservation Commission October 15, 2009 General discussion followed regarding different homes in La Quinta that would qualify as historic and the ones that were in the process of being identified. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Puente/Sharp to adjourn this Meeting of the Historic Preservation Commission to the next Meeting to be held on November 19, 2009. This meeting of the Historic Preservation Commission was adjourned at 3:53 p.m. AYES: Commissioners Puente, Sharp, Wright, and Chairwoman Redmon. NOES: None. ABSENT: Commissioner Wilbur. ABSTAIN: None. St M SE 518 5 Department Report: /- A TO: The Honorable Mayor and Members of the City Council FROM: Bret M. Plumlee, Assistant City Manager, Management Services DATE: February 16, 2010 SUBJECT: Department Report — Response to Public Comment The following public comments were made at the February 2, 2010 City Council meeting: 1. Stan Ford, Desert Recreation District, provided information on upcoming events: "Live roQ Concert" on February 13; International Sports Festival which begins February 4 through February 7; and the Soapbox Derby is anticipating having 50 registrants participate in this year's event. Mayor Adolph stated the Car Show hosted by the Chamber of Commerce was held last weekend at Francis Hack Park and it was a pleasurable event. 2. Mark Weber, Rotary Club, introduced Lisa Guy who is a foreign exchange student from New Zealand hosted by the Rotary Club this year. 3. Richard Grund, Old Town Artisan Studios, thanked the Council for their grant support and reported they have obtained a 501 .3(c) status. They are currently working on the final stages of planning the annual Charity Soup event which is scheduled for February 18. 4. Bob Horn, Red Hot Ballroom, Inc. thanked the Council for their grant award. 519 FEBRUARY 16 FEBRUARY 20 FEBRUARY 25 FEBRUARY 27-28 MARCH 2 MARCH 11-14 MARCH 16 APRIL 6 APRIL 20 MAY 4 MAY 18 DEPARTMENT REPO CITY COUNCIUS UPCOMING EVENTS CITY COUNCIL MEETING DISTINGUISHED ARTISTS AT CIVIC CENTER CAMPUS SPECIAL JOINT CITY COUNCIL/ PLANNING COMMISSION MEETING DESERT CLASSIC CONCOURS WELEGANCE AT LA QUINTA RESORT & CLUB C•� �i rd•P1: [•� [ ��`�I� 1. [�: LA QUINTA ARTS FESTIVAL CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING .... 5 2' 0 LA QUINTA CITY COUNCIL MONTHLY CALENDAR February 2010 2 3:00 PM City Council Meeting 3 10:00 AM ALRC 4 12:00 PM Mayor's Lunch 5 R 7 8 9 10 11 12 13 10:00 AM Pub. Shy 7:00 PM Planning 9:00 AM RCTC 11:00 AM CVCC.Sniff Henderson Commission Henderson 12:00 PM Energyl 12:00 PM Transp. 4:00 PM Investment Environ.-Sniff Henderson Advisory Board 5:30 PM Community Services Commission 6:00 PM League Henderson 14 15 16 17 18 19 20 3:00 PM City Council Meeting 10:00 AM Homelessness Cmie: Franklin 3:00 PM Historic Preser. vation Commission 9:00 AM CVA-Evans 12:00 PM HCRC Franklin President's Day (CITY HALL CLOSED) 21 22 23 24 25 26 27 10:30 AM RCTC Budget 7:00 PM Planning 12:00 PM Sunline-Adolph 9:00 AM LAFCO- Henderson Commission Henderson 6:00 PM Exec Core, Adolph 6:00 PM Special Joint City CouncillPlanning Commission Meeting 28 January March S M T W T F S S M T W T F S ' 1 2 1 2 3 4 5 6 " 3 4 5 6 7 8 9 7 8 9 10 11 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 24 25 26 27 28 29 30 31 28 29 30 31 Printed by Calendar Creator Plus on 2/9/2010 521 LA QUINTA CITY COUNCIL MONTHLY CALENDAR March 2010 Sunday Monday"� Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 3:00 PM City Council 10:00 AM ALRC Meeting 7 8 9 10 11 12 13 10:00 AM Pub. Sfty- 7:00 PM Planning 9:00 AM RCTC 9:30 AM Animal Campus Henderson Commission Henderson Franklin 12:00 PM Transp. 4:00 PM Investment 11:00 AM CVCC Sniff Henderson Advisory Board 12:00 PM Energy/ 3:00 PM Mms. Environs Sniff Conversancy Franklin 5:30 PM Community Services Comnission 6:League Henderson rson La 0uinta Arts Festival 14 15 16 17 18 19 20 3:00 PM City Council 10:00 AM Homelessness 3:00 PM Historic Preser- 9:00 AM CVA-Evans Meeting Carte. Franklin vatien Commission 12:00 PM HCRC Franklin La 0uinta Arts Festival 21 22 23 24 25 26 27 10:30 AM RCTC Budget - 7:00 PM Planning 12:00 PM Sunline Adolph 9:00 AM LAFC0 Henderson Commission 4:00 PM J.Cochran Reg. Henderson Airp Franklin 28 29 30 31 6:00 PM Exec Crane. Adolph February April S M T W T F S S M T W T F S 1 2 3 4 5 6 1 2 3 7 8 9 10 11 12 13 4 5 6 7 8 9 10 14 15 16 17 18 19 20 11 12 13 14 15 16 17 21 22 23 24 25 26 27 18 19 20 21 22 23 24 28 25 26 27 28 29 30 Printed by Calendar Creator Plus on 2/9/2010 LA QUINTA CITY COUNCIL MONTHLY CALENDAR April 2010 Sunday Monday' Tuesday Wednesday �Thursday" Friday Saturday 1 2 3 March May 12:00 PM Mayor's Lunch S M T W T F S S M T W T F S 1 2 3 4 5 6 1 7 8 9 10 11 12 13 2 3 4 5 6 7 8 14 15 16 17 18 19 20 9 10 11 12 13 14 15 21 22 23 24 25 26 27 16 17 18 19 20 21 22 23 24 25 26 27 28 29 28 Z9 30 31 30 31 4 5 6 7 8 9 10 3:00 PM City Council 10:00 AM ALBC 11:00 AM CVCC Sniff Meeting 12:00 PM Energyf Environs Sniff 11 12 13 14 15 16 17 10:00 AM Pub. Shy. 7:00 PM Planning 9:00 AM BCTC- 3:00 PM Historic Preser. 9:00 AM CVA Evans Henderson Commission Henderson vatien Commission 12:00 PM Transp. 4:00 PM Investment Henderson Advisory Board 5:30 PM Community Services Commission 6:00 PM League - Henderson 18 19 20 21 22 23 24 3:00 PM City Council 10:00 AM Homelessness 9:00 AM LAFCO Meeting Conte. Franklin Henderson 12:00 PM HCBGFranklin 25 26 27 28 29 30 10:30 AM HCTC Budget - 7:00 PM Planning 12:00 PM Sunline Adolph Henderson Commission 6:00 PM Exec Crate, Adolph Printed by Calendar Creator Plus on 2/9/2010 a_ DEPARTMENT REPORT: T4t!t 4 4 a" TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety-N DATE: February 16, 2010 RE: Department Report — January, 2010 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and garage sale permits for the month of January. The statistical summaries depict the following highlights: • Year-to-date building permit valuation is $3,375,943 which represents an issuance of 86 building permits in January; • Animal Control handled 342 cases in January; • Code Compliance initiated 164 cases in January; • Garage sale permits generated $800 revenue in January. 5�4 m moo mr ma a.�momoHlnoo m i m O O H N l0 IA m l0 O O t�l O O N O O 01 r N r O l0 N m O N N r m N rl O m N N O O m r W r m C C C N O l+l T y N Ill m m r ry O O N i W N m 'i N C N r p r r-I O r�l Ill m N r i ve r Ill N In d' N N a az WF i i� Q N C O O O lit m O O 1p N N m O N O O O t0 m C N r l0 O O O O N r4 C O O O l0 r> a O tt! 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UJU 0 0 NFU 0 0 W 2 NU O U =(nU «� o 0 JdJU 0 0 FHU 0 A z HUU� 0 O z w ENO m J W � > m m z CQ7==i0a 5?8 DEPARTMENT REPORT: 1 a F � Q B,y OF'rNF'O TO: Honorable Mayor and Members of the City FCI FROM: Edie Hylton, Community Services Directo DATE: February 16, 2010 SUBJECT: Community Services Department Report for January 2010 Upcoming events of the Community Services Department for March 2010: Computers *Beginning Computer *Beginning Word *Use a Digital Camera *Master MS Word Photoshop Elements, Senior Center Photoshop Pro, Senior Center Beginning Computers, Senior Center Mastering MS Word, Senior Center Dance *Beginning Tap Dance *Dance Workshop Dance, Play, & Pretend, La Quinta High School Beginning Ballet 5-10 yrs, La Quinta High School Beginning Belly Dance, La Quinta High School Ballet/Tap 4-6 yrs, La Quinta High School Ballet/Tap 7-10 yrs, La Quinta High School Ballet/Jazz 4-6 yrs, La Quinta High School Excursions Algodones Exercise & Fitness *Morning Workout *Mat Pilates *Yoga for Health *Tai Chi Sun Style Tae Kwon Do, Senior Center USMA Mixed Matial Arts, B&G Club Tone & Stretch, Senior Center Jazzercise, Senior Center Zumba, Senior Center Relaxing Movements, Library Tai Chi Qi Gong, Fitness Center Free Lecture Series 5 Keys to Weight Loss, Museum .. 5')Q Free Programs *History/Culture of Agua Caliente Band Cahuilla Indians *How to Buy a PC *Quilters *Woodcarvers Leisure Enrichment *Dog Training *Mature Driver *Watercolor *Sketching & Drawing *Hooked on Loops *Conversational Spanish *Beginning Ukulele *Mah Jongg Basics Italian for Everyone, Senior Center Beginning Drawing 9-14 yrs, Senior Center Beginning Drawing 15 yrs-Adult, Senior Center Beginning Acrylic Painting 9-14 yrs, Senior Center Beginning Acrylic Painting 15 yrs-Adult, Senior Center English Riding Lessons, Pasture Court Vaulting on Horseback, Pasture Court Music Beginning Guitar, Senior Center Rock Solo Class, Senior Center Special Events *St. Patrick's Luncheon *Shamrock Evening Dance *Fitness & Wellness Day 16`h Annual Soap Box Derby of the Desert, La Quinta Community Ctr *Senior Center class or activity •• 530 Community Services Department Attendance Report for the Month of January 2010 Summary Sheet Program 2010 2009 Variance Sessions Per Month 2010 2009 Leisure Classes 101 75 26 99 81 Special Events 90 80 10 2 1 Sports 537 139 398 18 25 Fitness Center 824 752 72 26 25 Senior Center 1761 1692 69 138 132 Total 3,313 2,738 575 283 264 Senior Services Senior Center 238 299 -61 13 16 Total 238 299 -61 13 16 Sports User Groups La Quinta Park Use AYSO 1000 1100 -100 23 21 C.V. Soccer Club 100 0 1001 1 0 Desert Boot Camp 50 0 50 10 0 Sports Complex LQ Sports & Youth 120 100 20 16 21 So Cal Xtreme 25 0 25 2 0 Facility/Park Rentals Senior Center Private Part 200 200 0 1 1 Churches-2 750 600 1501 10 8 Museum Meeting Room 120 0 120 2 0 Osher classes 140 160 -20 8 6 Library Classroom 3001 540 -240 5 9 U.S. Census 100 0 100 5 0 Civic Center Campus_ Private Part 50 50 0 1 1 Park Rentals La Quinta Park 200 100 100 4 2 Fritz Burns Park 50 0 50 1 0 Total 3,205 2,860 355 89 69 Total Pro rams 6,756 5,887 869 385 349 Volunteer Hours Senior Center 224 217 7 Total Volunteer Hours 2241 217 7 531 Community Services Program Report for January 2010 2010 2009 2010 2009 Participants Participants Variance Meetings Meetings Leisure Classes Elements - Beg. 5 0 5 3 0 Tai Chi Oi Gong 8 0 8 16 0 Zumba 16 13 3 8 8 Relaxing Movements 3 0 3 6 0 Ballet/Jazz 8 9 -1 8 16 BalleUfap 3 4 -1 41 4 Beg. Computers 6 0 6 3 0 Guitar - Be . 6 7 -1 4 8 Guitar -2ndLevel 3 0 3 4 0 Conversational Spanish 12 0 12 4 0 Italian for Everyone 3 0 3 4 0 Tae Kwon Do 3 7 -4 12 12 5 Keys 2 Weight Loss 3 0 3 1 0 Dance, Play & Pretend 3 3 0 4 4 Jazzercise ill 0 11 10 0 Body Sculpting 81 0 8 8 0 Totals 1011 43 58 99 52 2010 2009 2010 2009 Participants I Participants Variance I Meetings I Meetings Special Events Pillars Of The Community.601 80 -20 1 1 Dare To Prepare 301 01 11 0 Totals 901 801 21 1 2010 2009 2010 2009 Participants I Participants Variance Meetings Meetings Sports & Fitness Center Open Gym Basketball 380 139 241 12 25 Open Gym Volleyball 62 0 62 4 0 Fitness Center 824 752 72 26 25 Cove Neighborhood Hikes/Walks 95 0 95 2 0 Totals 1361 891 470 44 50 [Community Services Totals 1,5521 1,0141 5381 1451 103 ,...? 532 Monthly Revenue Report for January 2010 Monthiv Revenue - Facility Rentals 2010 2009 Variance Libra $ - $ 225.00 $ 225.00 Museum $ 75.00 $ - $ 75.00 Senior Center $ 4,650.00 $ 4,147.50 $ 502.50 Parks $ 410.00 $ 400.00 $ 10.00 Sports Fields $ 468.00 $ 340.00 $ 128.00 Monthly Facility Revenue $ 5,603.00 $ 5,112.50 $ 490.50 Monthly Revenue Senior Center * $ 7,753.00 1 $ 14,434.50- $ 6,681.50 Community Services * $ 2,924.00 $ 4,479.50 $ 1,555.50 La Quinta Resident Cards $ 4,035.00 $ 4,005.00 $ 30.00 Fitness Cards $ 995.00 $ 870.00 $ 125.00 Total Revenue $ 15,707.00 $ 23,789.00 $ 8,082.00 Revenue Year to Date Facility Revenue $ 33,548.00 $ 31,115.00 $ 2,433.00 Senior Center $ 48,641.00 $ 44,550.50 $ 4,090.50 Community Services $ 28,671.00 $ 34,909.50 $ 6,238.50 La Quinta Resident Cards $ 19,575.00 $ 13,995.00 $ 5,580.00 Fitness Cards $ 3,955.00 $ 4,450.00 $ 495.00 Total Revenue to Date $ 134,390.00 $ 129,020.00 $ 5,370.00 * New class and program registration for the Spring/ Summer 2010 season will not begin until February/March. Last year, registration began in December/ January. a.. 53'} .J Senior Center Attendance Senior Center Program Report for January 2010 Participation Participation Variance Meetings Meetings 2010 2009 2010 2009 Senior Activities ACBL Bridge** 346 452 -106 3 4 Bridge, Social/Party 444 465 -21 13 13 Culinary Showcase 20 0 20 1 0 Evening Dance 35 49 -14 1 1 Monthly Birthday Pa 451 38 71 1 1 Monthly Luncheon Chili Cook -Off) 80 94 -14 1 Movie Time 80 75 5 5 4 Putting Action" 32 16 16 9 3 Tennis 115 14 101 6 8 WiiTournament 22 0 22 3 0 Senior Activity Total 1219 1203 16 42 35 Senior Leisure Classes Arts & Crafts Decorative Picture Frames 5 6 -1 1 1 Ballroom Dance/Swing-Latin Fusion 30 20 10 6 4 Bridge Classes 43 45 -2 8 8 Computer Classes 22 0 22 15 0 Dog Training 5 0 5 3 0 Exercise 57 59 -2 10 12 Golden Tones 58 16 42 4 4 Hooked on Loos 5 0 5 3 0 Issues of the Day 76 31 45 2 1 Mat Pilates 25 17 8 10 12 Mature Driver 10 0 10 1 0 Quilters 31 31 0 4 4 Sketch & Draw 15 0 15 4 0 Tai Chi 13 0 131 4 0 Tap Dance 21 13 8 4 4 Ukulele Players 58 62 -4 6 6 Watercolor 22 37 -15 4 7 Woodcarvers 25 45 -20 3 4 Yoga for Health 21 0 21 4 0 Senior Leisure Classes Total 542 382 160 96 67 TOTAL SENIOR PROGRAMS 1761 1585 176 138 102 Senior Services FIND 165 174 -9 4 6 Geriatric Consultation 3 2 1 2 2 HICAP 5 23 -18 2 5 Legal Consultation 6 8 -2 11 1 FREE Seminars/Presentations/Screenings (3)* 16 23 -7 3 5 Notary 2 0 2 1 0 Volunteers 41 34 7 n/a n/a TOTAL SENIOR SERVICES 238 264 -26 13 19 SENIOR CENTER TOTAL 1999 1849 150 151 121 `included., HUH! Help U Hear; Fibromyalgia w/Dr. Leonard J. Feld; Fiduciary Presentation *'ACBL Bridge - Extra day added from December 2009, also numbers are down due to a day of non -play. 534 Parks Activities Updates For January 2010 Construction of the new fire station and maintenance yard has required the closing off of the small parking lot for the Fritz Burns Park skate park. The skating facility still remains open but the parking area is being utilized for equipment on a temporary basis. On January 12, 2010, a Conditional Use Permit was approved by the Planning Commission for the lighting of the sports fields at Colonel Paige Middle School. While working with the Palm Desert Planning Department, staff and the lighting engineer found the light poles can be lowered to 75 feet without any adverse impacts to the lighting. The lighting engineer will begin developing bid specifications and staff is working with the School District and developing a new MOU for the field maintenance and joint use that will come before the City Council for approval. A community workshop was held on Wednesday, January 13, 2010 from 5:30 to 7pm at the La Quinta Library. The purpose of the workshop was to discuss the Seasons dog park and proposed lighting. Notices were sent to all residents that live within 500 feet of the Seasons Retention Basin. Five residents attended the workshop and all of them were in support of the dog park. Two residents that live close to the proposed dog park were happy about the east end location but they wanted to know about the maintenance standards. They would like to see the retention basin maintained more like a park. Their suggestion was noted and staff will work to improve the maintenance. A bid opening was held Friday, January 22, 2010 for the construction of a natural trail through the Fred Wolff Bear Creek Nature Preserve. Nine bids were received and all of them were within budget and compliance with the bid specifications. Staff is working with the lowest bidder to be presented to City Council for award. The nature preserve trail will be approximately 4,200 feet long and will run parallel to the Bear Creek Trail along Avenida Montezuma. The natural trail will serve as a recreational trail to experience the Preserve as well as providing an exercise loop with each end of the trail connecting to the Bear Creek Trail. 535 Department Report: OF TO: The Honorable Mayor and Members of the City Council FROM: Les Johnson, Planning Directo ') DATE: February 16, 2010 /vv// SUBJECT: Department Report for the Month of January 2010 Attached please find a copy of the Planning Department Report which outlines the current cases processed by staff for the month of January. 536 H z Cw G 2 Q a w p c� z_ z z Q J 0- 0 a w cr F z w a IL w 0 0 0 N } ir a z Q 0 z LU 0 �_ aco co U cn LLI (n p w Y Q w o o a o v a a -o -o -o -o -o a -o a -o a -o a Q) Q) Q) () a) a) a) (1) Q) a) a) a) a) a) (1) a) a) Q) (1) N U = O 1+ Y Y ++ F+ Y Y i•+ yam., 4+ �+ Y U E E E E E E E E E E E E E E E E E E E E w Z o n o n a a N N V) N N N N N N N N N N N N N N 0 N N ul IL Cl 0 0 0 0 0 0 , 0 0 0 �t�0, 0 0 � 0 0,, 00 Z a N Z 0 J v a U o w a)w 0 a L CL y N U } N �' n Lo Z @ aye C a) cn a) E w a a H= vEi c a) E ur co •- N m — E LLU"0 0aa � a a rnm aE a IL w y a) mQ) a' Q E E f E a a U' Q .� Q co a) E-a T E a) E L U �, o o o o a 0 p M� a y y p a) c N m v c �� o a d F °)-aa c c E a) ° _ a Q 7 p O «� N a) T @ E N n m a) a) > o v) o 0 4 a a)Q p c > Uz >> o J c a °) p � N •Y o o U 0) > m m a c>> m c c a o'c a c E c c am UQ)c L �a` a i) in u) c) > N N (n—i� N 537 O H O N r U (h Q } Z� O Q U5 O T Z a 2O O U rn O O Z_ ON Z _ a >- a� Z O C' a U N W r) a a a a a a a a a a a a a a a a Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y E E E E E E E E E E E E E E E E > > > > > > > > > > > > > > > > N N N N N N N N co N N N N N N N W O O O N M, � O � 0 0 W a o � N � Y W E ,rn o O N a (1) a O �' m D m c U p r a c Q U N C N a� Y c a� E N Y c a) C C +N+ E N a) a c a N a Q.c E Q C m ca Q T N E N m o = o E a E > C@ N U N N OJ c a7 c c a> a o C CM a) W u- (D 2 (n (n N Cl a3 a a m y C r E E y U U U( Q c a ns h a o o m a d f0 a1 a) N m O U U Z > > L a) @ m Q1 C N C C c C (nU)FF->NN M r 538 Department Report: _____7-A a, U -- _ V C y1,011. OFT TO: The Honorable Mayor and Members f the City Council FROM: Les Johnson, Planning Director DATE: February 16, 2010 SUBJECT: Summary of Senate Bill 375 Impacts A Summary of Senate Bill 375 (SB 375) was presented to Council at the January 5, 2010 meeting. At that time, it was requested staff provide specific bullet points regarding the direct effects the bill will have upon the City. The core objective of SB 375 is to reduce greenhouse gas emissions from current to 1990 levels by the year 2020 and to reduce greenhouse gas emissions generated from cars and light -duty trucks. The primary instrument identified to implement SB 375 is via a sustainable communities strategy (SCS) that will implement a programmatic approach to greenhouse gas emissions reductions. SB 375 focuses upon three critical policy areas of importance to local government: (1) regional long-range transportation plans and investments; (2) regional allocation of the obligation for cities and counties to zone for housing; and (3) a process to achieve greenhouse gas emissions reduction targets for the transportation sector. The following information is provided to summarize the key potential effects SB 375 is likely to have upon La Quinta: ■ SB 375 requires each region create a sustainable communities strategy (SCS), which will be in addition to the Regional Transportation Plan (RTP). An SCS is a growth strategy for the region that, in combination with other transportation policies and programs, attempts to reduce greenhouse gas emissions. An SCS will: Consider the spheres of influence that have been adopted by LAFCO; Identify the general location of uses, residential densities, and building intensities within the region; Identify areas within the region sufficient to house all economic segments of the population of the region over the long-term planning horizon of the RTP; 539 • Identify areas within the region sufficient to house an eight -year projection of the regional housing need for the region; • Identify a transportation network to service the transportation needs of the region; • Set a forecasted development pattern for the region, which, when integrated with the transportation network and other transportation measures and policies, will reduce the greenhouse gas emissions from automobiles and light trucks; • Quantify the reduction in greenhouse gas emissions projected to be achieved by the SCS. Once established, decisions about the allocation of transportation funds will need to be consistent with the SCS. The effect upon La Quinta will be dependent upon what is identified in the SCS regarding our community as well as the Coachella Valley. This is similarly true for regional transportation projects that may impact La Quinta. However, it is anticipated that the addition of a SCS into the decision making process for regional transportation funds will provide for an equitable distribution of funds in relationship to future development. ■ SB 375 provides California Environmental Quality Act (CEQA) streamlining as an incentive to encourage residential and mixed -use projects that propose development consistent with policies set forth in the SCS. The CEQA streamlining does not exempt a project from CEQA compliance but rather does not require projects to reference, describe, or discuss growth -inducing impacts or project specific or cumulative impacts from cars and light -duty truck trips if the project is consistent with the SCS. In addition, should an EIR be required for a project, it does not need to reference, describe, or discuss a reduced residential density alternative to address the effect of car and light -duty truck trips generated by the project. The CEQA streamlining incentive will likely be beneficial to future development and redevelopment projects in La Quinta as it is likely that the CEQA processing time will be reduced for qualifying projects. However, the full extent of how beneficial the incentive could be will not be known until the SCS has been completed for our region. It is also anticipated that higher density residential projects will benefit most from this incentive as SB 375 encourages such development. SB 375 requires regional housing allocation plans to be consistent with the development pattern identified in the SCS. Historically, the housing allocations associated with the regional housing needs assessment (RHNA) process has not directly involved coordination with regional transportation planning. Additionally, housing allocations have been for 5-year periods, requiring local housing elements to be updated every 5 years. Under SB 375, the allocations ... �; 540 will be for 8-year planning periods, providing an additional 3 years to housing elements. These requirements are likely to benefit La Quinta by 1) ensuring that allocation of housing units will be consistent with the RTP and SCS, and 2) will only require the City's Housing Element to be updated every 8 years once the 8-year RHNA planning period applies. Extending this time period should provide greater certainty as well as reduce the costs associated with the update process. However, SB 375 does require the City's Housing Element to be consistent with RHNA, which in turn requires that zoning and land inventory exists to accommodate the RHNA allocation. SB 375 can require rezoning to accommodate the difference within 3 years of housing element approval. Though in effect for over a year, implementation of SB 375 is essentially still in the "infancy" stage. The Southern California Association of Government (SCAG) has been working to identify greenhouse gas emissions targets and subsequently work with local jurisdictions in establishing a baseline necessary for creating a SCS. The Coachella Valley Association of Governments (CVAG) is also currently in the process of conducting a greenhouse gas inventory for the Coachella Valley. This information will not only cover the CVAG region as a whole but also provide inventory data for each city. However, much work still remains. SCAG will soon be commencing community meetings with local jurisdictions for the SCS. A date to meet with the Coachella Valley cities has yet to be set. The California Air Resources Board (CARB) continues to work towards establishing the greenhouse gas emission targets, which must be issued by September 30, 2010. A draft SCS is not expected until October, 2010. As this matter continues to evolve staff will provided updates to City Council as appropriate. rj 5 a DEPARTMENT REPORT: _ 9 T^tr4lwQu«rw MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, Public Works Director/City Engineer DATE: February 16, 2010 SUBJECT: Public Works Department Report for January 2010 Attached please find the following: 1. Citizen Service Request Summary; 2. Encroachment Permit and Plan Check Services Summary; 3. Capital Improvement Plan Status Update; 4. Monthly Summary of Public Works Tasks; Ti othy R. Jo sso Public Works irec /City Engineer 542 7 F N W J 2 � F Z Q O j a 2 o ODF} O O O Lu F 3 K O U U m> a w N Z W N H U J N F h ' N: O O O O 1•! 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Code Activity 5 Men 4 Men 3 Men 1 Man Total 1000 Policing/Inspection 27 95 28 5 155 1001 Pot Hole -Repair/Patching 21 12 0 1 34 1002 Crack/Joint-Repair 0 0 0 0 0 1003 Pavement Marking/Legends 0 0 0 0 0 1004 Pavement Marking/Striping 0 01 0 0 0 1005 Curb Painting 0 0 0 0 0 1006 Other Traffic Controls 0 11 0 0 11 1007 Curb & Gutter Repair/Const. 0 0 0 0 0 1008 Other Concrete Repairs/Const. 0 2 0 0 2 1009 Street Sign Install (New) 121 26 0 3 150 1010 Street Sign Repair/Maint 48 9 0 2 59 1011 Debris Removal 6 20 0 1 27 1012 Right of Way Maint. 0 97 75 0 172 1021 CLEAN Catch Basin Inlet/Outlet 0 3 0 0 3 1022 Rondo Channel OutleWault 2 0 0 0 2 1022A Desert Club Outlet/Vault 0 0 0 0 0 1023 S.D./ D.W./C.B. Repair/Maint. 1 10 0 0 11 1024 Gutter/Median Sand Removal 0 2 0 0 2 1025 Street Sweeping (Machine) 100 0 0 0 100 1026 Street Sweeping (Hand) 0 0 0 0 0 1027 Sidewalk/Bike Path Cleaning 0 0 7 0 7 1028 Dust Control 0 0 0 0 0 1029 Flood Control 123 97 0 25 245 1031 Parks/Retention Basins Inspection/Clean-ur 4 1 96 0 101 1041 Irrig/ Weeding, Shrubs & Tree Trimming 16 0 144 4 164 1051 Landscape/Irrigation Contract Management 0 0 37 11 48 1052 Lighting/Electrical Contract Management 0 0 13 7 20 1061 Small Tools Repair/Maint. 0 0 2 0 2 1062 Equipment Repair/Maint. 0 0 0 0 0 1063 Vehicle Repair Maint. 14 0 1 0 15 1081 Trash/Litter/Recycable Removal 0 0 6 0 6 1082 Vandalism Repairs 0 0 0 0 0 1083 Graffiti Removal 102 51 21 8 182 1084 Maint. Yard Building Maint. 21 53 0 8 82 1085 Seminars/Training 0 0 0 0 0 1086 Special Events 0 0 0 0 0 1087 Citizen Complaints/Requests 66 52 4 0 122 1088 Meeting 0 23 12 23 58 1089 Office (Phone, paper work, reports, Misc.) 16 28 8 46 98 SUBTOTAL 688 592 454 144 1878 1091 Over Time 15.5 87.5 16 0 119 1094 Jury Duty( 0 0 0 0 0 1095 Sick Leave 56 8 2 0 66 1096 Vacation 0 0 0 8 8 1097 Holiday 40 32 24 8 104 1098 Floating Holiday 16 0 0 0 16 1099 Worker Comp/ Bereavement 0 0 0 0 0 SUBTOTAL 127.51 127.51 421 16 313 TOTAL HOURS 8001 6321 4801 160 2072 TOTAL MILES 36351 37081 22351 230 9808 1M..p 54:a Department Report: • LA UI TA PiLICE Served by the Nverside County Shergs Deparhnerit Police Department Monthly Report January 2010 Prepared for 550 • La Quinta Police Department SIGNIFICANT ACTIVITY REPORT Captain Rodney Vigue Chief of Police Friday, January 1, 2010 12:03 AM -- Deputy Matt Martinez responded to 77-300 Calle Durango, La Quinta, reference a domestic dispute. Transito Lopez Jr, 27 yrs of Coachella, was arrested for felony domestic violence and committing a felony while out on bail. An EPO was obtained and Lopez was served. He was booked into the Indio Jail. Friday, January 1, 2010 4:19 PM -- Deputy Miguel Ramos responded to 48100 Calle Seranas, Laguna de La Paz gated community in La Quinta, in reference to an unattended death. The victim, 49 years old, was found deceased in her bedroom. Saturday, January 2, 2010 1:25 AM -- Sergeant David Walton was assigned to the DUI Check Point. At this time he observed Maeomia Brown, age 20 of Indio attempt to avoid the check point. Her vehicle was also displaying some minor traffic violations. Brown was arrested for DUI. Saturday, January 2, 2010 2:00 AM -- Deputy Jamie Lewis observed a White Honda speeding in the area of Calle Tampico west of Washington, La Quinta. A record check reveled the vehicle was a reported stolen out of the City of El Monte. A vehicle stop was conducted at Washington @ Via Bollero. The driver, Luis Ramirez, age 20 was arrested for possession of a stolen vehicle and vehicle theft. The passenger, True Vossler was uncooperative during the felony stop and was arrested for delaying a peace officer and public intoxication. Saturday, January 2, 2010 5:00 PM -- Deputy Evan Kibbey responded to 79100 Ashley Place, La Quinta, in •reference to a theft a bicycle from the driveway of the location. Deputy Kibbey conducted a search of the area and located the stolen bike and arrested a 13 year old juvenile from Indio. Saturday, January 2, 2010 8:42 PM -- Deputy Michael Scott conducted a vehicle check at Avenida Obregon and Calle Sonora and arrested Mario Delara, 23 years old from Thermal, for possession of a controlled substance. Sunday, January 3, 2010 1 12 AM -- Deputy Stephen Davis conducted a traffic stop at Washington St and Lake La Quinta. Laura Chamblee, 53 yrs of Thousand Palms, was arrested for DUI. Sunday, January 3, 2010 4: [1 AM -- Deputy Travis Miller responded to Eisenhower Medical Center reference a 19 yr old male who was the victim of a sexual assault which he said occurred in the 50-600 Eisenhower Dr. Sunday, January 3, 2010 4: )0 PM -- Deputy Bryan Jauert responded to 44000 Blazing Star Trail, La Quinta in reference to a vandalism call. An unknown suspect keyed a 2005 Chevrolet truck that was parked on the street in front of the residence. Monday, January 4, 2010 3:30 PM -- Deputy Ortega responded to Walmart to a shoplifter in custody. Valerie Ponce, 23 years of Indio, was booked for commercial burglary. Monday, January 4, 2010 7:40 PM -- Deputy Berry responded to the soccer park located off Westward Ho to a past criminal threat. Kevin Reddy, 35 years of Indio, was arrested and booked for criminal threats. Tuesday, January 5, 2010 1:30 PM -- Deputies Alexander and Ervin responded to the W almart at 79295 Hwy I I I in the city of La Quinta reference a Commercial Burglary. They arrested Josiah Davis, 31 years old of San Diego for stealing items from the store and attempting to leave without paying. Tuesday, January 5, 2010 1:56 PM -- 1356 hours- Deputy Trueblood responded to the Auto Zone at 78792 Highway I l I in the city of La Quinta reference an embezzlement. The suspect, Andreas Garcia, 26 years of Coachella, is an employee of the business and was arrested. 551 Tuesday, January 5, 2010 10:20 PM -- Deputy Hart responded to Kohl's, 78950 Highway 111, La Quinta reference a shoplifter in custody. Anissa Martinez, 32 yrs of Indio was arrested for shoplifting and possession of drug paraphernalia. Tuesday, January 5, 2010 11:02 PM -- Deputy Anderson made a traffic enforcement stop at Washington and Avenue 48, La Quinta. Deputy Contreras completed the investigation and arrested Gerardo Ibanez Vazquez, 21 yrs of Indio for DUI. Wednesday, January 6, 2010 6:30 PM -- La Quinta SET deputies conducted a parole compliance check at 54200 block Ave. Alvarado. During the parole check deputies contacted and later arrested Scott Hermetic, age 51 of La Quinta, for possession of illegal drugs and violation of his probation. Bennette was booked into the Indio Jail. Thursday, January 7, 2010 5.35 PM -- La Quinta Business District Deputy Burgie responded to a theft at Target, 78935 Hwy 1 I I and arrested a juvenile for shoplifting. The 15 year old from Nuevo was released to his aunt. Friday, January 8, 2010 12:40 PM -- Dep. Klecker conducted a pedestrian check at Hwy I 1 I and Adams, in La Quinta. He arrested Carlos Marquez, 18 years of Indio for a no bail Orange County warrant for contempt of court. Friday. January 8, 2010 8:20 PM -- Deputy Jauert responded to Adams Street and Hwy.I 11, La Quinta reference a subject intoxicated and walking out into traffic. Arrested for public intoxication was Douglas Harrington, 51 years old from Palm Springs. Friday, January 8, 2010 10:00 PM -- La Quinta SET Team conducted a probation search and arrest warrant service at 54200 block Avenida Velasco. Deputies located Russell Shope, age 51 of La Quinta, for a felony narcotic warrant. Shope was booked into the Indio Jail. •Saturday, January 9, 2010 10:30 AM -- Dep. Pittenger served an arrest warrant at 79790 Mira Flores, in La Quinta. Arrested was Allen Svensson, 55 years of La Quinta for possessions of a controlled substance. Saturday, January 9, 2010 5:47 PM -- La Quinta SET responded to Jack & Box at 79724 Hwy 111, to a report of a suspicious person. Deputy Burgie arrested Preston Greer, age 22 of La Quinta for being under the influence. Greer was booked into the Indio Jail. Saturday, January 9, 2010 11:52 PM -- Deputy Davis responded to 78-200 block Desert Fall Way, La Quinta, reference a domestic disturbance. Benjamin Salazar, 25 yrs of La Quinta, was arrested for misdemeanor domestic battery. Sunday, January 10, 2010 3:50 AM -- Deputies responded to Jefferson St and Fred Waring, reference a non -injury collision. Teddy Hartwell, 24 yrs of La Quinta, was arrested for DUI. Sunday, January 10, 2010 6:23 AM -- Deputy Davis responded to Highway 111 and Jefferson reference a domestic violence. Randall Reyes, 32 yrs of Indio, was arrested for domestic battery. Sunday, January 10, 2010 3:11 PM -- Dep. Anderson conducted a traffic enforcement stop on Eisenhower at Montezuma. Octavio Hernandez, 23 years of Mecca, was arrested and booked for an assault with a deadly weapon arrest warrant. Monday, January 11, 2010 12:29 AM -- Deputy Stephen Davis conducted a traffic stop at Fred Waring and Washington, La Quinta. Alex V iscarra, 31 yrs of Indio was arrested DUI. Monday, January 11, 2010 2:26 AM -- Deputy Michelle Hart conducted a traffic stop at Jefferson and Fred Waring, La Quinta. Juan Dimas Hernandez, 37 yrs of Indio was arrested for DUI. •Monday, January 11, 2010 8:21 PM -- Dep. Tom Anderson conducted a traffic enforcement stop on Monroe at Avenue 54. Raymond Duran, 55 years of La Quinta, was determined to be driving under the influence of alcohol. Tuesday, January 12, 2010 12:24 AM -- Deputy Michelle Hart responded to a citizen report of a drunk driver in the area of Hwy I 1 I and Washington, La Quinta. Dana Marie Ransom, 22 yrs of Indio was arrested for DUI. Wednesday, January 13, 2010 2:17 PM -- Dep. Scott and Dep. Burgie responded to Panera Bread located at 79124 Highway 111, La Quinta to an indecent exposure call. The suspect exposed himself to an employee as he exited the women's restroom. Dep. Burgie thought he recognized the suspect description and conducted a photo line-up with the victim. The victim identified the suspect and the deputies responded over to the suspect's residence at 77000 block of Country Club. Paul Norried, 43 years of Palm Desert, was placed under citizen's arrest for indecent exposure. Wednesday, January 13, 2010 2:17 PM -- Deputy Michelle Hart conducted an enforcement stop at Washington and Avenue 52, Ila Quinta. Greg Sugg, 44 yrs of Palm Springs was arrested for DUI. Thursday, January 14, 2010 3:35 PM -- Deputy Jon Lun responded to Village Market at 77-985 Avenida Montezuma, La Quinta, reference a suspicious male. Jordan Saenz was arrested for possession of a deadly weapon and committing a felony while out on bail. Friday, January 15, 2010 2:30 AM -- Deputy Christopher Trueblood conducted a traffic stop at Colima and Martinez in La Quinta, and arrested Christopher Maciel, 23 years for DUI. Saturday, January 16, 2010 5:09 AM On Saturday January 16, 2010, at 0509 hours officers from the city of La Quinta Police responded to Avenue 54 east of Jefferson St. in reference to a call of a "man down'. Officers arrived and found a Hispanic male in his early 20's partially in the roadway, deceased. The Central Homicide Unit responded and assumed the investigation with the assistance of the La Quinta Police Department. The victim's identity is being withheld pending notification of next of kin. This case is being investigated as a homicide. Saturday, January 16, 2010 11:16 PM -- La Quinta SET Deputies Bloomquist and Burgie conducted a traffic stop at Bermudas and Calle Sonora. Maniano Silva Jr. age 33 of La Quinta was arrested for a domestic violence warrant and booked into the Indio Jail. Sunday, January 17, 2010 1:15 PM -- La Quinta SET served a property related search warrant at 820000 block of Valencia Ave. Indio. The warrant stemmed from a theft at Kohl's Department Store. Deputies arrested Josephine Coto, age 44 of Indio, for three felony warrants. Sunday, January 17, 2010 5:30 PM -- La Quinta SET served a property related search warrant at 53300 block of Eisenhower Dr., La Quinta. The warrant stemmed from a theft of a bicycle from La Quinta Middle School. Deputy Rebecca Smith developed information and whereabouts of the suspect and bicycle. Deputies located the stolen bicycle, now parted, and arrested a 15 year old juvenile. He was later released to his mother pending out of custody filing. Sunday, January 17, 2010 9:01 PM -- Deputy Stephen Davis responded to 44200 block Villetta, La Quinta reference a burglary. The victim was gone for 15 minutes and when she approached her residence she witnessed a small vehicle, possibly a Saturn minivan, burgundy over silver leave from her driveway. She then found her television sitting in her front yard. A crow bar was found and a pried screen was located. Sunday, January 17, 2010 10:29 PM -- Deputy Jonathan Lun conducted a pedestrian check at Calle Bermudas and Calle Tampico, La Quinta. Anthony John Ciminera, 53 yrs of Hollywood was arrested for public intoxication. Tuesday, January 19, 2010 12:30 PM -- Deputy Kevin Moore arrested an 18 year old of La Quinta for possession of a knife on school grounds. Wednesday. January 20, 2010 9:56 PM -- Deputy Jamie Lewis responded to 46200 block Roadrunner, La Quinta regarding a theft. The homeowner heard her door bell ring about four times and looked out and saw a male subject in a gray hooded sweatshirt outside her door. The homeowner also observed a silver vehicle, possibly a Nissan Pathfinder ®type vehicle, turning around in her driveway. Another subject was heard and seen in the backyard wearing a blue hooded sweatshirt, unknown further description. It sounded as if the suspect was trying to remove their flat screen 553 television from the rear patio, where it is attached to the outside of the house. The homeowner yelled at the subject and he fled the area. Saturday, January 23, 2010 1:50 AM -- Deputy Brandon Klecker and Deputy Cameron James responded to the La Quinta Resort at 49499 Eisenhower reference a disturbance at the restaurant/bar. When they arrived, they contacted . numerous subjects outside with security. There was an argument between two groups in the bar, which escalated to an altercation with security. Todd Robbins, 39 years of Arcadia, Robert Cudlip, 40 years of Palm Desert, Jacob Duffy, 32 years old and Christopher Bermel, 33 years, both from Scottsdale, were arrested for being publicly intoxicated. Saturday, January 23, 2010 2:15 AM -- Deputy Jessica Vanderhoof conducted a vehicle stop at Washington and Hwy 111 in La Quinta and arrested Valeria Hyatt -Day, 52 years old of Indian Wells for driving while under the influence. Saturday, January 23, 2010 4:00 PM -- Traffic Supervisor Dave Walton arrested Russell Dean Moser (49 years) of Palm Desert for driving while impaired. Moser was booked at the Indio Jail for DUI. Saturday, January 23, 2010 4:00 PM -- Inv. Lisandro Tijerina arrested Paul Anderson 63 of MN for a battery that occurred at 79179 Ahmanson Ln. Saturday, January 23, 2010 9:29 PM -- Deputy Thomas Anderson conducted a traffic enforcement stop at Washington and Sagebrush. Jonathon Chapman, age 46 was subsequently arrested for driving under the influence of alcohol. Sunday, January 24, 2010 2:30 AM -- Dep. Brandon Klecker conducted a traffic stop at Jefferson and Hwy 111, in La Quinta. He arrested Justin Lindfield, 28 years of Palm Desert for DUI. Sunday, January 24, 2010 12:06 PM -- Deputy Jauert responded to 79680 Highway l l I to a complaint of subjects •selling cologne in front of the store. Andrew Dominguez, 23 years of Bellflower, returned a felony warrant for criminal threats. Sunday, January 24, 2010 11:52 PM -- Dep. Bill Fiebig conducted an enforcement stop at Hwy 1 I I and La Quinta Drive, in La Quinta. He arrested Jose Reyes, 30 years of Coachella for driving under the influence of alcohol. He also arrested the passenger, Victor Carillo, 27 years of Coachella for public intoxication. Sunday, January 24, 2010 2:30 AM -- Dep. Brandon Klecker conducted a traffic stop at Jefferson and Hwy 111, in La Quinta. He arrested Justin Lindfield, 28 years of Palm Desert for DUI. Sunday, January 24, 2010 12:06 PM -- Deputy Jauert responded to 79680 Highway I I I to a complaint of subjects selling cologne in front of the. store. Andrew Dominguez, 23 years of Bellflower, returned a felony warrant for criminal threats. He was booked into the Indio Jail. Sunday, January 24, 2010 11:52 PM -- Dep. Bill Fiebig conducted an enforcement stop at Hwy I I I and La Quinta Drive, in La Quinta. He arrested Jose Reyes, 30 years of Coachella for driving under the influence of alcohol. He also arrested the passenger, Victor Carillo, 27 years of Coachella for public intoxication. Monday, January 25, 2010 1:40 PM -- Deputy Ramos responded to Home Depot located at 79900 Highway 1 1 1 to a shoplifter in custody. Clifton Foster, 47 years of Indio, was arrested and booked for commercial burglary. Tuesday, January 26, 2010 4:54 PM -- Deputy Eric Speirs responded to Walmart, 79295 Hwy 111, La Quinta reference a shoplifter in custody. Ramon James Stroud, 18 yrs of La Quinta was arrested for shoplifting. Thursday, January 28, 2010 11:05 AM -- Deputy Michael Hernandez responded to 54-400 block Alysheba Dr., La Quinta, in reference to three residential burglaries at the location. Unknown suspect Is) broke into three model homes •and took large screen televisions, surround sound systems and miscellaneous property from the model homes. 55d Thursday. January 28, 2010 1:14 PM -- Deputy Joseph Harris responded to 44-100 Carman Way, La Quinta, • reference a suspicious vehicle. John Martinez, 25 yrs of Indio, was arrested for possession of drug paraphernalia and violation of probation. He was booked into the Indio Jail. Thursday, January 28, 2010 7:30 PM -- Deputy Johnathan Lan responded to 52-000 Avenida Jaurez, La Quinta, reference a domestic disturbance. Thomas Donoff, 53 yrs of La Quinta, was arrested for misdemeanor domestic violence. He was booked into the Indio Jail. Friday, January 29, 2010 6:30 PM -- La Quinta SET Deputy Prezell Burgie responded to Wal Mart, 79295 Hwy 111, of a reported theft where security had detained Tim Carr, 22 years of Thermal. Carr was arrested for shop lifting and battery. Carr was transported to the jail for booking. Saturday, January 30, 2010 9:44 AM -- Deputy Evan Kibbey responded to 44300 block of Seeley, La Quinta, in reference to an alarm. Deputy Kibey contacted and arrested the gardener, Isaac Chavez, 25 years old from Desert Hot Springs, for a theft warrant. Saturday, January 30, 2010 3.00 PM -- La Quinta SET Deputies arrested Joaquin Cabanyog, age 34 of Indio, for a felony narcotic warrant and misd. narcotic warrant at 50700 Washington St. He was booked into the Indio Jail for his warrants. Sunday, January 31, 2010 5:20 AM -- Dep. Justin Pittenger conducted an occupied vehicle check at 52300 Avenida Alvarado, in La Quinta. He arrested Cecilia Ramirez, 24 years of La Quinta for a DUI warrant. She was booked at the Indio Jail. Sunday, January 31, 2010 4:17 PM -- Deputy Thomas Anderson responded to a hit and run in the area of 50ih and Jefferson, La Quinta. Dispatch advised a pick-up truck collided with a vehicle and fled southbound on Jefferson. Shortly after dispatched received an additional call of the pick-up that rolled over on 52 in the roundabout. Alfredo .Ramirez, age 21 was subsequently arrested for hit and run and driving while intoxicated. Witness's stated they estimated Ramirez entering the roundabout in excess of 100 mph. Ramirez was not injured, nor were there any injuries with the original traffic collision. • CITY OF LA QUINTA Traffic Services Team Report January 2010 Traffic Services Team Dep. Frederick Dep. Heffley Dep. Wiggs Cpl. Covington Sgt. Walton OC.S.O. Delaney Dep. Reynolds SIGNIFICANT ACTIVITY Overall public roadway collision activity has dropped 68.29% when compared with the same time frame in 2009. When all collision activity is counted, the visitors and residents throughout our city are enjoying a 67.39% collision rate reduction. Due to an alarming increase in collision activity involving bicycles and pedestrians (accounting for 10% of all collisions within the city during 2009), Traffic Services increased safety enforcement programs throughout the months of December and January. In part of this intensive focus, no reported collisions which involved bicycles or pedestrians occurred during the month of December 2009 or January 2010. La Quinta Traffic Services conducted three school bus programs during the month of January. These operations were directed at motorists who routinely fail to yield for the stop directions of school bus drivers while loading and unloading pupils. At the same time, Traffic Services fielded two proactive DUI saturation patrols with the city boundaries. Overall, DUI collisions have stabilized throughout the city to a plateau when compared with the same time frame in 2009. Always vigilant, Traffic Services will continue t lengthen the strides developed by educational programs and increased Osaturation patrols. In keeping with all developing trends, La Quinta Traffic Services constantly shifts 19 556 its focus to address the leading causes of collisions within the city boundaries. • Janua 2010 Total T/C - Public Highway Fatal Collisions Number Killed Injury Collisions Number Injured Property Damage TYR& of Collision Hit & Run Private Property Bicycle Collisions Number Injured - Bicycle Collisions Vehicle vs. Pedestrian Alcohol Involved Reports Taken By Patrol Traffic SRO TOTAL REPORTS Counter Reports DUI Arrests Hit and Run Primary Collision Facto Unsafe Speed Driving Under Influence Auto R/1N Violation Unsafe Starting or Backing Unsafe Lane Change TmftSignais and Signs Other improper Driving is Improper Turning City of La Quinta La Quinta Police Department Monthly Traffic Collisions Report Current Month New YTD Last YTD % Change 13 13 41 -68.29% 0 0 0 0 0 0 4 4 8 -50.00% 9 9 8 12,50% 9 9 33 -72.73% 3 3 5 -50,00% 2 2 5 -60.00% 0 0 1 -100.00% 0 0 1 -100.00% 0 0 3 -100.00% 1 1 1 0.00% 12 12 38 -68.42% 4 4 10 -60.00% 0 0 2 100.00% 15 15 46 -67,39% °lo Last YTD This YTD GIRsed 2= Num ° Total 6 40.00% 2 13.33% 2 13.33% 1 6.67% 1 6.67% 1 6.67% 1 6.67% 1 6.67% ,. 55� u 61 Deputy Adonis Glasper Deputy Christian Bloomquist Deputy Jason Chancellor CITY OF LA QUINTA Special Enforcement Team January 2010 s S.E.T. TEAM Supervising Sgt. Mark Hoyt Summary of Activity Deputy Joshua Reinbolz Deputy Claudia Rodriguez Deputy Chris Frederick Type of Activity Type of Activity # of Incidents Programs 4 Weapons Recovered 0 Vehicle Checks/Stops 59 Arrest Warrants Served 15 Pedestrian Checks 48 Search Warrants 3 Follow-ups 32 Parole Searches 14 Citations Issued 22 Arrests/Filings 13 SIGNIFICANT ACTIVITY 1. SET Team Deputies conducted a parole compliance check on Ave. Alvarado. Deputies contacted the parolee and found him to be in possession of illegal drugs. He was arrested on the drug charge as well as for violation of the terms of his parole. 2. La Quinta SET members responded to a business on Hwy 111 regarding a report of indecent exposure. SET members recognized the suspect in surveillance and provided a photo line up from which the victim made a positive identification. SET members went to the suspect's Bermuda Dunes residence and arrested him for indecent exposure. 3. SET Team officers and LQPD School Resource Officers served a search warrant related to a theft from La Quinta Middle School. Stolen property was recovered at the location and the suspect was arrested without incident. 4. Serving a search warrant in the City of Indio, SET Deputies located the suspect and arrested him for three felony drug and property related arrest warrants. 5. A drug related arrest warrant led the SET Team to a Washington St. apartment where they located the subject. The suspect was arrested for two outstanding drug related arrest warrants and booked into Indio Jail. .., 558 U M Deputy Prezell Burqie CITY OF LA QUINTA Business District Deputy Report January 2010 SIGNIFICANT ACTIVITY I responded to a business reference a subject who exposed himself to an employee and then fled the scene. Based on the description of the suspect provided by witnesses, I was able to identify the suspect from previous law enforcement contacts. The victim identified the suspect via a photographic line-up I contacted the suspect at his residence and he was arrested and booked into jail for indecent exposure. Working cooperatively with the La Quinta Special Enforcement Team, I assisted in serving a property re- lated search warrant in Indio. The search warrant stemmed from a commercial burglary that occurred in La Quinta. The suspect was located and arrested for outstanding felony warrants and the theft that occurred in La Quinta. I worked five days at the Bob Hope Classic golf tournament. During this time, I was selected to provide security to golf pros and celebrities during the events. I responded to a business reference a subject harassing customers. I arrived and located the subject attempting to leave the location. I conducted a drug evaluation and determined he was under the influence of a narcotic. I also located drug paraphernalia on his persons. He was arrested and booked into jail. In conjunction with the La Quinta Special Enforcement Team, I assisted them in serving a parole compliance check, and three search warrants which resulted in the recovery of reported stolen property and the arrest of several suspects. 40,0 5 5 • CJ • La Quinta MS Franklin E.S.. Truman ES Adams ES CITY OF LA QUINTA School Resource Officer Report January 2010 Deputy Rebecca Smith SummaN Of Acflvlt v Type of Activity Number of Incidents Reports 7 Arrests 1 City Park Area Checks 5 Parking Citations 1 Truancy Citations 0 Vehicle Checks 4 Follow-up / Public Assist 12 Pedestrian Checks 13 Y.A.T. Referral 0 Traffic Citations / Traffic Stops 3 District Attorney Filings 1 Business Checks 2 Home Visits 4 On January 8, 2010, at approximately 2:00 p.m., one of my students told me that his bicycle had been stolen from the locked bicycle racks on school campus. Having interviewed the victim, I began a search of the neighboring communities. While searching within the Rancho La Quinta Country Club, I located the victim's bicycle lock. Examining the bicycle lock, I saw that the lock had been cut through. In the true spirit of Neighborhood Watch and Community Oriented Policing, a citizen came forward and provided invaluable information regarding the whereabouts of the stolen bicycle. Based on the information received, I authored a property related search warrant for the suspect's residence. I enlisted the assistance of the La Quinta SET Team and, working cooperatively, we served the search warrant. As a result of the search warrant, the stolen bicycle was located and recovered. The suspect in the theft was at the residence at the time the search warrant was served and was taken into custody. The case was sent to the Juvenile Probation Department pending the filing of charges against the suspect. 560 • • Deputy Kevin Moore La Quinta High School CITY OF LA QUINTA School Resource Officer Report January 2010 Summary of Activitv Type of Activity Number of Incidents Criminal Reports 12 Arrests 4 Home Visits 1 Business Checks / City Park checks 5 Traffic / Parking Citations 23 Vehicle Checks 5 Pedestrian Checks 9 Warrant Service 2 Traffic Stops 22 DA Filings 2 Y.A.T. Referral 6 [IEuaicy Citations 2 Provided law enforcement coverage for the Winter Ball dance. One male student was found to be under the influence of alcohol. Criminal charges were filed. Transported a female juvenile to Oasis Mental Health after she told a CPS caseworker that she wanted to harm herself. Coordinated district and law enforcement resources during the heavy rains that affected both Adams St. and Dune Palms at the wash. Campus security personnel observed an adult and a former student trespassing on campus during the lunch hour. A search of the adult male revealed that he was in possession of a knife. The suspect was arrested and transported to Indio jail. Campus security located a male student and female student in an isolated campus location. Both students were intoxicated and female student was transported to the hospital due to her high level of intoxication. I have concentrated on enforcement and citations related to jaywalking students. It is my qoal to promote use of sidewalks and prevent vehicle versus student collisions. 561 N Deputy Thomas Hendry Summit H.S. Paige M.S. Horizon O.S. CITY OF LA QUINTA School Resource Officer Report January 2010 Summary of Activity Type of Activity Number of Incidents Reports 5 YAT Referral 0 Out of Custody Filings 3 Pedestrian Checks 0 Truant 0 A Col. Mitchell Paige student battered another student after school. During the battery racial comments were expressed. Battery and hate crime charges were filed. A Summit High School student reported that she had seen nude photographs of herself on another student's cell phone. The investigation is ongoing at this time. A small amount of marijuana and drug paraphernalia was found in a classroom at Horizon Opportunity School. I was unable to determine ownership of the items and they were booked into the Indio Station of the Riverside County Sheriffs Office for destruction. Charges were filed out of custody against a Col. Mitchell Paige student for battery against another student. The suspect forcibly cut some of the victim's hair. O 15. In a third incident of battery, a Col. Mitchell Paige student battered another student by grabbing him from behind and pulling him out of his chair. Charges were filed out of custody. 56? CITY OF LA QUINTA Community Service Officer Report Janaury 2010 C.S.O. Artesia Diaz C.S.O. Tina Ayon C.S.O. Bridget Delaney (Traffic Services Officer) C.S.O. Lisa Land Summary of Activitv Type of Activit Number of Incidents Burglary Investigations 11 Grand Theft Reports 3 PettyTheft Reports 6 Vandalism/Malicious Mischief Reports 9 Traffic Collision Response 28 Vehicle Code or Parking Citations 32 Abandoned Vehicles Tagged/WarningTagged/Warning 11 Towed Vehicles 3 Lost or Found Property Reports 9 Stolen Vehicle Report 0 Custodial / Non -Custodial Transport 23 Miscellaneous Calls 96 563 • Danese Maldonado Volunteer Coordinator CITY OF LA QUINTA Citizens On Patrol Community Policing Office Monthly Volunteer Report January 2010 Summary of Activitv Community Policing Office Number Citizens On Patrol Number Monthly Volunteer Hours 147 Traffic Control / Collision 1 Hours Y.T.D. 147 Business Checks 1 Hours 4/03 to Present 17,912 Community Events 1 CPO Monthly Visits 102 Courtesy Notifications 0 CPO Y.T.D. Visits 102 Miscellaneous Activity 1 CPO Visits 4/03 to Present 16,085 Neighborhood Patrol 2 Training Hours 8 Vacation Checks 4 Patrol Hours 56.5 Y.T.D. Patrol Hours 56.5 Hours 7/06 to Present 4,597 The established rate for value received for volunteers in the State of California is calculated at $16.24 per hour. The estimated Y.T.D. financial benefit to the La Quinta Police Department and the City of La Quinta totals: $3,296.00. Total savings since 2003: $365,546.00. Community Policing Office Volunteers We currently have eleven active office volunteers with three new volunteers scheduled for training in February. • Citizens on Patrol Volunteers We currently have seven active COP volunteers with three new volunteers approved and waiting for the next training class. In addition, two other COP volunteers are in the application process. 564 • Corporal David Perez CITY OF LA QUINTA Post 503 Explorer Report Jan-10 Post 503 Explorers In Action At Chandler, Arizona Explorer Post 503 participated in the first competitive event of the year at the Chandler, Arizona ice Explorer Competition. Participating team members received high praise in two areas of competition. During the Hostage Rescue Team event, Post 503 Explorers were presented a scenario that uired immediate evaluation and response. Team members improvised as the scene developed i quickly eliminated the threat before the suspect could detonate the simulated bomb. The stage was rescued without sustaining injury. In a second event, the Marijuana Field Raid scenario, Post 503 members formed two teams and approached the field from two directions. Competition staff had placed a camouflaged suspect in the field with the assignment to ambush one or both of the Explorer teams. Post 503 members were able to locate, identify and eliminate the suspect before he was able to carry out his mission for the scenario. The Explorer program offers law enforcement career education for young people 14 years of age (Must have completed 8th grade.) to age 20. Explorer team members must maintain a minimum of a "C" average in their studies in order to participate in the program. additional information, or to apply for membership, call 760-863-8990 and ask for Corporal 565 Department Report: LA Ul TA PiLICE Served by the Riverside County Sherffs Deparment Crime Statistics Summary December -- 2009 • Prepared for 0 6 • • r 1 LJ L 10 11 12 13 CITY OF LA QUINTA Crime Comparison -- December CRIME December December YTD YTD 2009 2008 2009 2008 AGGRAVATED ASSAULTS 8 1 66 52 BURGLARY 44 54 560 563 BURGLARY - VEHICLE 12 20 240 251 DOMESTIC VIOLENCE 17 14 175 165 HOMICIDE 0 0 1 1 NARCOTICS VIOLATIONS 22 20 267 228 ROBBERY 3 2 24 33 ROBBERY - CAR JACKING 0 0 0 0 SEX CRIME FELONY 2 2 57 38 SEX CRIME MISDEMEANOR 4 0 26 15 SIMPLE ASSAULTS 9 7 79 100 THEFT 64 64 822 758 VEHICLE: THEFT 7 13 83 128 CITY OF LA QUINTA DISPATCH INFORMATION - DECEMBER 2009* NUMBER OF TYPE OF CALL RESPONSE TIME (MINUTES) INCIDENTS EMERGENCY 3.1 4 ROUTINE 7.4 1,221 Data from Riverside Co. Sheriffs Department Data Warehouse, Average Response Time Report. 567 r1 LJ Crime Distribution Table Dec-09 % of Total Dec-08 % of Total 1 AGGRAVATED ASSAULTS 8 4.17% 1 0.51% 2 BURGLARY 44 22.92% 54 27.41% 3 BURGLARY -VEHICLE 12 6.25% 20 10.15% 4 DOMESTIC VIOLENCE 17 8.85% 14 7.11% 5 HOMICIDE 0 0.00% 0 0.00% 6 NARCOTICS VIOLATIONS 22 11.46% 20 10.15% 7 ROBBERY 3 1.56% 2 1.02% 8 ROBBERY - CAR JACKING 0 0.00% 0 0.00% 9 SEX CRIME FELONY 2 1.04% 2 1.02% 10 SEX CRIME MISDEMEANOR 4 2.08% 0 0.00% 11 SIMPLE ASSAULTS 9 4.69% 7 3.55% 12 THEFT 64 33.33% - 64 32.49% 13 VEHICLE THEFT 7 3.65% 13 6.60% Total 192 95.83% 197 99.49% CITY OF LA QUINTA December 2009 Crime Distribution 64 70 60 44 - - 50 40 30 17 20 10 �2 4' 9- 7-.. ss 0 x a w <o x <z a a 3 a - < Or� yC1 7y m7y > OX C'3v Dn W On C< D ny (� O -G r-. r .-. m .� .< z .< ��3 m z m S m C1 > D A A -j 568 11 • • 10 60 50 40 10 20 10 0 Month to Month Crime Comparison December —54 — i 20 �20 — 74 3 8 9 7 7 NA' O Sn mm n yn � nCO 00 mx C-o --� O 'Da r r -30 m m A �n mr r Y y�l N O a 17165 Year to Date Crime Comparison December 9 m <to 00 S QD 0 0 '1k NF m N DD nr mm y0 m �� Opp dK cv N r Om r O December2009 D December2008 0 YTD 0 YTD 569 KI r -I L J • Month to Month Calls for Service Comparison December 2009 3,500 2,95 8] 1 3,000 2,500 - IE Dec-09 2,000 - ❑ Dec-08 1,420 1,391 1,500 -- 1{22 1,000 - -- 500 -- 0 Total Non-Crirnal Criminal Year to Date Calls for Service Comparison 40,000ii�„ ha lii 35,000 34,405 0,548 30,000 - M 25,000 — --- oYTD 2009 20,000 - 8,937 o YTD 2008 4,578, 15 468 15,000 F 10,000 5,000 - ya 0 Total Non -Criminal Criminal 570