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2000 07 18 CCCALL TO ORDER Tiht 4 XP Q" City Council Agendas are now Available on the City's Web Page @ www.la-quinta.org City Council Agenda CITY COUNCIL CHAMBER 78-495 Calle Tampico La auinta, California 92253 Regular Meeting Tuesday. July 18. 2000 - 2:00 P.M. Beginning Res. No. 2000-88 Ord. No. 347 I. ROLL CALL Council Members: Adolph, Henderson, Perkins, Sniff, Mayor Pena PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION NOTE: TIME PERMITTING, THE CITY COUNCIL MAY CONDUCT CLOSED SESSION DISCUSSIONS DURING THE DINNER RECESS. ADDITIONALLY, IF THE CITY IS CONSIDERING ACQUISITION OF PROPERTY, PERSONS IDENTIFIED AS NEGOTIATING PARTIES ARE NOT INVITED INTO THE CLOSED SESSION MEETING. RECONVENE AT 3:00 P.M. II. PLEDGE OF ALLEGIANCE oop PUBLIC COMMENT At this time members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. CONFIRMATION OF AGENDA APPROVAL OF MINUTES 1. Minutes of a Special Meeting held June 15, 2000 2. Minutes of a Regular Meeting held June 20, 2000 3. Minutes of an Adjourned Regular Meeting held June 27, 2000 4. Minutes of a Regular Meeting held July 5, 2000 ANNOUNCEMENTS PRESENTATIONS - None WRITTEN CORRESPONDENCE 1. LETTER FROM BUILDING INDUSTRY ASSOCIATION REQUESTING A LUNCHEON MEETING. CONSENT CALENDAR Note: Consent Calendar Items are considered to be routine in nature and will be approved by one motion. APPROVAL OF DEMAND REGISTER DATED JULY 18, 2000. 2. TRANSMITTAL OF TREASURER'S REPORT AS OF MAY 31, 2000. 3. TRANSMITTAL OF REVENUE AND EXPENDITURE REPORT DATED MAY 31, 2000. 4. DENIAL OF CLAIM FOR DAMAGES BY MICHAEL CUSICK - DATE OF LOSS APRIL 16, 2000. 5. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR TWO MEMBERS OF THE CITY COUNCIL TO ATTEND THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE IN ANAHEIM, CALIFORNIA, TO BE HELD SEPTEMBER 7-9, 2000. 6. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE DIRECTOR OF BUILDING AND SAFETY TO ATTEND THE INTERNATIONAL CONFERENCE OF BUILDING OFFICIALS' ANNUAL BUSINESS MEETING, SAN FRANCISCO, CA. - SEPTEMBER 5-9, 2000. 7. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE COMMUNITY SAFETY MANAGER TO ATTEND A TRAINING CONFERENCE GIVEN BY THE CALIFORNIA EMERGENCY SERVICES ASSOCIATION, LOCATED IN SOUTH LAKE TAHOE, CA, OCTOBER 15 - 19, 2000. Page 2 8. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE PUBLIC WORKS DIRECTOR/CITY ENGINEER TO ATTEND THE 2000 INTERNATIONAL PUBLIC WORKS CONGRESS AND EXPOSITION SPONSORED BY THE AMERICAN PUBLIC WORKS ASSOCIATION (APWA) IN LOUISVILLE, KENTUCKY ON SEPTEMBER 10, 2000 THROUGH SEPTEMBER 13, 2000. 9. ACCEPTANCE OF IMPROVEMENTS ASSOCIATED WITH TRACT 25363-2, CENTURY HOMES.. 10. ACCEPTANCE OF IMPROVEMENTS ASSOCIATED WITH PARCEL MAP 28525-1, STAMKO DEVELOPMENT. 11. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR PARCEL 29351, LA QUINTA CORPORATE CENTER, 111 VENTURE L.D.C. 12. ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 99LL341161 BETWEEN THE BUREAU OF RECLAMATION, COACHELLA VALLEY WATER DISTRICT, AND THE CITY OF LA QUINTA FOR THE LICENSE RELATING TO THE CONSTRUCTION, RECONSTRUCTION, INSTALLATION, OPERATION, MAINTENANCE AND WIDENING OF THE JEFFERSON STREET BRIDGE OVER THE ALL AMERICAN CANAL. 13. AUTHORIZATION FOR THE CITY MANAGER TO SIGN A CONTRACT EXTENSION FOR A YEAR WITH HILTON, FRANKOPF AND HOBSON, LLC FOR AB 939 SERVICES FOR FISCAL YEAR 2000-2001. 1 . CONSIDERATION OF A RESOLUTION APPROVING THE FISCAL YEAR 2000/2001 CITY OF LA QUINTA BUDGET AND ESTABLISHING THE CITY'S APPROPRIATION LIMIT. A. RESOLUTION ACTION 2. CONSIDERATION OF APPOINTMENT OF AN ALTERNATE TO THE CVAG HUMAN AND COMMUNITY RESOURCES COMMITTEE. A. MINUTE ORDER ACTION 3. CONSIDERATION OF AN URGENCY ORDINANCE REPEALING CHAPTER 2.05 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATIVE TO THE VOLUNTARY CAMPAIGN EXPENDITURE CEILING. A. READ AN URGENCY ORDINANCE BY TITLE AND NUMBER ONLY B. WAIVE FURTHER READING, INTRODUCE AND ADOPT ORDINANCE 4. CONSIDERATION OF JEFFERSON STREET ROUNDABOUT LANDSCAPE DESIGN ALTERNATIVES. A. MINUTE ORDER ACTION Page 3 5. CONSIDERATION OF A RESOLUTION AMENDING THE COMPREHENSIVE LOW AND MODERATE INCOME HOUSING PROGRAM FOR REDEVELOPMENT PROJECT AREAS NO. 1 AND 2, APPROPRIATE AN ADDITIONAL $50,000 OF LOW TO MODERATE INCOME HOUSING FUNDS TO PROJECT AREA NO. 1 AND APPROPRIATE AN ADDITIONAL $100,000 OF LOW TO MODERATE INCOME HOUSING FUNDS TO PROJECT AREA NO. 2. A. RESOLUTION ACTION 6. CONSIDERATION OF CONTRACT SERVICES AGREEMENT WITH THE LA QUINTA ARTS FOUNDATION FOR FISCAL YEAR 2000-2001. A. MINUTE ORDER ACTION 7. CONSIDERATION OF MARKETING COMMITTEE FORMATION AND DUTIES. A. MINUTE ORDER ACTION 8. CONSIDERATION OF CIVIC CENTER CAMPUS ART WORK PROPOSALS. A. MINUTE ORDER ACTION 9. SECOND READING OF ORDINANCE NO. 346 - CONFLICT OF INTEREST CODE A. READ BY TITLE ONLY, AND ADOPT ORDINANCE NO. 346. STUDY SESSION - NONE ••- • •:u ' •► u 1. CVAG COMMITTEE REPORTS 2. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (HENDERSON) 3 C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 4. C.V. MOUNTAINS CONSERVANCY (SNIFF) 5. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (HENDERSON) 6. LEAGUE OF CALIFORNIA CITIES COMMITTEES 7. MUSEUM EXPANSION COMMITTEE (ADOLPH/SNIFF) 8. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY (HENDERSON) 9. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE (HENDERSON) 10. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION 11 . RIVERSIDE COUNTY FREE LIBRARY SYSTEM ADVISORY COMMITTEE 12. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 13. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (PENA) 14. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) 15. COMMUNITY SERVICES COMMISSION MEETING MINUTES OF JUNE 12, 2000. 16. PLANNING COMMISSION MEETING MINUTES OF JUNE 27, 2000. 17. ARCHITECTURE AND LANDSCAPE REVIEW COMMITTEE MINUTES OF JUNE 7, 2000 18. HISTORIC PRESERVATION COMMISSION MINUTES OF MAY 18, 2000. Page 4 DEPARTMENT REPORTS 1. CITY MANAGER A. STATUS REPORT REGARDING HR-4643, DESERT CAHUILLA INDIANS SETTLEMENT ACT. 2. CITY ATTORNEY 3. CITY CLERK A. REPORT ON UPCOMING EVENTS. 4. BUILDING AND SAFETY DIRECTOR A. MONTHLY REPORT FOR THE MONTH OF JUNE, 2000. 5. COMMUNITY DEVELOPMENT DIRECTOR A. MONTHLY REPORT FOR THE MONTH OF JUNE, 2000. 6. COMMUNITY SERVICES DIRECTOR A. MONTHLY REPORT FOR THE MONTH OF JUNE, 2000. 7. FINANCE DIRECTOR 8. PUBLIC WORKS DIRECTOR/CITY ENGINEER A. MONTHLY REPORT FOR THE MONTH OF JUNE, 2000 9. POLICE CHIEF A. MONTHLY REPORT FOR THE MONTH OF JUNE, 2000 10. FIRE CHIEF QUARTERLY REPORT A. MONTHLY REPORT FOR THE MONTH OF JUNE, 2000 RECESS TO REDEVELOPMENT AGENCY MEETING RECONVENE AT 7:00 P.M. PRESENTATIONS - None PUBLIC COMMENT This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. 1. PUBLIC HEARING ON WEED ABATEMENT/LOT CLEANING ASSESSMENTS FOR PLACEMENT ON THE 2000/2001 PROPERTY TAX ROLL. A. RESOLUTION ACTION 005 Page 5 2. PUBLIC HEARING TO APPROVE TENTATIVE TRACT MAP 29800, A REQUEST BY KSL DESERT RESORTS, INCORPORATED TO SUBDIVIDE 51.58 ACRES INTO VARIOUS COMMON LOTS AND ADJUSTMENT OF FOUR SINGLE FAMILY LOTS LOCATED ADJACENT TO PORTIONS OF MEDALLIST DRIVE, NATIONAL DRIVE, TIBURON DRIVE AND KINGSTON HEATH WITHIN THE NORMAN COURSE. A. RESOLUTION ACTION ADJOURNMENT - Adjourn to the next regular meeting to be held Tuesday, August 1, 2000 in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92553. I, June S. Greek, City Clerk of the City of La Quinta, California, do hereby declare that the foregoing agenda for the City Council meeting of July 18, 2000 was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros., 78-630 Highway 111, on Friday, July 14, 2000. DATED: July 14, 2000 J GREEK, CMC/AAE City Clerk, City of La Quinta, California PUBLIC NOTICE The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. LBO Page 6 June 7, 2000 Mayor John Pena City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Dear John: WRITTEN CORRESPONDENCE ITEM: ✓ K IN On behalf of the members of the Building Industry Association Desert Chapter, I would like to suggest a luncheon meeting between yourself, members of the City Council and my membership at noon on a day and location of your choice, during the fourth week of August, 2000 or at a more convenient time during that month. The outline of the meeting would be a brief presentation by you regarding the City of La Quinta, followed by a question and answer period. This would enable our membership to better understand your City and your Council to better understand our organization through discussion and open communication. We understand this may have to be an announced public meeting to meet the requirements of the Brown Act, and we would ask that your staff handle this detail. I would appreciate hearing from you at 360-2476 as soon as possible so that we might begin preparations for this important luncheon. When you call with a confirmation that you would like to join us, please offer options for dates in August and a possible location for this meeting that would allow you and the rest of the City Council to attend such an event. Respectfully, Ed fibbey Executive Director Desert Chapter Building hulustrr AssneiaGna of Soudiern California 77-570 Springfield Lane Suite E Palm Desert, California 92211 760.360.2476 fax 760.772.3:372 'UU An Affiliate of the National Association of Home Builders and the California Bu Association Tiht 4 4 Q" COUNCIL/RDA MEETING DATE: JULY 18, 2000 ITEM TITLE: Demand Register Dated July 18, 2000 RECOMMENDATION: Approve Demand Register Dated July 18, 2000 BACKGROUND: Prepaid Warrants: AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING 41696 - 417231 40,225.21 41724 - 417271 10,016.55 41728 - 417411 98,958.76 Wire Transfers) 25,204.99 P/R 5281 - 53551 85,018.55 P/R Tax Transfers} 24,586.84 CITY DEMANDS $1,253,898.94 Payable Warrants: 41742 - 41842) 1,007,411.67 RDA DEMANDS 37,523.63 $1,291,422.57 $1,291,422.57 FISCAL IMPLICATIONS: Demand of Cash -City $1,253,898.94 CITY OF LA QUINTA BANK TRANSACTIONS 6/29/00 - 7/11/00 7/7/00 WIRE TRANSFER - DEFERRED COMP $5,679.65 7/7/00 WIRE TRANSFER - PERS $13,519.34 7/7/00 WIRE TRANSFER - CREDIT UNION $6,006.00 TOTAL WIRE TRANSFERS OUT $25,204.99 1 ul 0 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 4:01PM 07/11/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 41742 07/11/00 &01132 LORNA LEWIS 25.00 41743 07/11/00 &01133 CELESTE SHEAFE 25.00 41744 07/11/00 &01134 TOLL BROTHERS INC 976.88 41745 07/11/00 ABL001 ABLE RIBBON TECH 1004.01 41746 07/11/00 ABR100 ABRACADABRA GARAGE DOOR C 1020.00 41747 07/11/00 ACE010 ACE HARDWARE 1187.96 41748 07/11/00 AME200 AMERIPRIDE UNIFORM SVCS 53.35 41749 07/11/00 ASCO01 A & S COFFEE SERVICE 60.00 41750 07/11/00 ATT075 AT&T WIRELESS SERVICES 460.19 41751 07/11/00 AUT030 AUTOMATED TELECOM 592.38 41752 07/11/00 BER150 BERRYMAN & HENIGAR INC 4024.50 41753 07/11/00 B00010 BOOK PUBLISHING COMPANY 1161.58 41754 07/11/00 CAD010 CADET UNIFORM SUPPLY 207.35 41755 07/11/00 CAM100 CHARLENE CAMPBELL 60.00 41756 07/11/00 CDP050 CD PUBLICATIONS 309.00 41757 07/11/00 COM007 COMPAQ COMPUTER CORP 2176.55 41758 07/11/00 COM015 COMPUTER U LEARNING CENTR 450.00 41759 07/11/00 COM030 COMSERCO 749.49 41760 07/11/00 COM040 COMMERCIAL LIGHTING IND 2609.71 41761 07/11/00 CON010 CONRAD & ASSOCIATES 3500.00 41762 07/11/00 C00300 VALI COOPER & ASSOC INC 418967.50 41763 07/11/00 COS050 COSTCO BUSINESS DELIVERY 816.37 41764 07/11/00 DES018 DESERT ELECTRIC SUPPLY 550.72 41765 07/11/00 DES051 DESERT SANDS UNIFIED SCHL 90.00 41766 07/11/00 DES065 DESERT TEMPS INC 4200.59 41767 07/11/00 DIE050 DIETERICH POST 293.08 41768 07/11/00 DOU200 LES DOUGLAS 482.30 41769 07/11/00 DRU100 DRUMMOND AMERICAN CORP 425.38 41770 07/11/00 EME040 EMERY LANDCLEARING 3150.00 41771 07/11/00 EXP200 EXPRESS DETAIL 530.00 41772 07/11/00 FED010 FEDERAL EXPRESS CORP 672.65 41773 07/11/00 GAR005 GARNER IMPLEMENT CO 5.62 41774 07/11/00 GCS010 GCS WESTERN POWER & EQUIP 42.37 41775 07/11/00 GRA010 GRANITE CONSTRUCTION CO 9.42 41776 07/11/00 HAR100 JOHN HARDCASTLE 50.00 41777 07/11/00 HEG050 JIM HEGGE 58.00 41778 07/11/00 HEN050 TERRY HENDERSON 15.00 41779 07/11/00 HIG010 HIGH TECH IRRIGATION INC 1165.91 41780 07/11/00 HIS050 HISPANIC TRAINING 150.00 41781 07/11/00 HOA010 HUGH HOARD INC 90.26 41782 07/11/00 HOM030 HOME DEPOT 1150.52 41783 07/11/00 H00050 FAYE HOOPER 125.00 41784 07/11/00 JLM050 J & L MATERIAL INC 1256.33 41785 07/11/00 JPRO10 JP REPROGRAPHICS 2880.59 41786 07/11/00 KEL010 KELLY SERVICES INC 2805.43 41787 07/11/00 KIN050 KINKO'S 106.67 41788 07/11/00 KIN100 KINER/GOODSELL ADVERTISNG 137.47 010 3 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 4:01PM 07/11/00 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK NUMBER CHECK DATE VENDOR NO. NAME PAYMENT AMOUNT 41789 07/11/00 KRI100 BRUCE KRIBBS CONSTRUCTION 2480.00 41790 07/11/00 LAQ100 LA QUINTA VOLUNTEER FIRE 994.25 41791 07/11/00 LUC050 LUCENT TECHNOLOGIES 529.44 41792 07/11/00 LUN050 LUNDEEN PACIFIC CORP 38046.23 41793 07/11/00 MCDO10 MC DOWELL AWARDS 53.88 41794 07/11/00 MCK010 McKESSON WATER PRODUCTS 343.95 41795 07/11/00 MCM210 LESLIE MCMILLAN 77.04 41796 07/11/00 MER100 MERRILL COMMUNICATIONS 5409.07 41797 07/11/00 MOM100 MOM'S GAS STATION 938.29 41798 07/11/00 MOT050 MOTION PICTURE LICENSING 171.00 41799 07/11/00 MUN010 MUNI FINANCIAL SERV INC 1875.00 41800 07/11/00 MUN100 MUNICIPAL MANAGEMENT 450.00 41801 07/11/00 NAW010 RON NAWROCKI 1000.00 41802 07/11/00 NES010 WALLACE NESBIT 675.00 41803 07/11/00 NIC101 NICKERSON & ASSOCIATES 9700.00 41804 07/11/00 NOT100 NOTTSON CONSTRUCTION INC 151105.35 41805 07/11/00 OFF005 OFFICE DEPOT INC 172.43 41806 07/11/00 OLI100 OLINN MESSAGE CENTER 90.59 41807 07/11/00 OUT100 OUTDOOR SERVICES INC 100.00 41808 07/11/00 PER010 RONALD A PERKINS 25.14 41809 07/11/00 PRE005 PREMIERE PROPERTY SERVICE 125.00 41810 07/11/00 PR1020 THE PRINTING PLACE 136.84 41811 07/11/00 RAL050 RALPHS GROCERY CO 246.37 41812 07/11/00 RAS020 RASA - ERIC NELSON 1530.00 41813 07/11/00 RIV083 RIV CNTY INFORMATION 1260.00 41814 07/11/00 RIV100 RIVERSIDE COUNTY SHERIFFS 246609.01 41815 07/11/00 ROS010 ROSENOW SPEVACEK GROUP 36523.63 41816 07/11/00 SAL050 DAVID SALES 175.00 41817 07/11/00 SAX100 SAXON ENGINEERING SERVICE 1260.00 41818 07/11/00 SEC050 SECURITY LINK/AMERITECH 453.36 41819 07/11/00 SIM025 SIMON MOTORS INC 670.39 41820 07/11/00 SMA010 SMART & FINAL 251.71 41821 07/11/00 SMI010 MARILYN SMITH 91.02 41822 07/11/00 SM0010 DONNALDA SMOLENS 214.75 41823 07/11/00 SOCO10 THE SOCO GROUP INC 90.22 41824 07/11/00 SOU007 SOUTHWEST NETWORKS, INC 6750.16 41825 07/11/00 SOU010 SOUTHERN CALIF GAS CO 61.79 41826 07/11/00 SPRO10 SPRINT 831.70 41827 07/11/00 STA150 STATER BROS 187.16 41828 07/11/00 SUN080 SUNLINE SERVICES GROUP 247.76 41829 07/11/00 TER100 TERRA NOVA PLANNING & 4038.18 41830 07/11/00 TRA020 TRANSAMERICA INTELLITECH 140.74 41831 07/11/00 TTI100 TTI NATIONAL INC 8.63 41832 07/11/00 ULT100 ULTIMATE INTERNET ACC INC 20.00 41833 07/11/00 UNIO02 UNION BANK OF CALIFORNIA 16789.48 41834 07/11/00 UNI200 UNITED RENTALS 4488.30 41835 07/11/00 USO100 US OFFICE PRODUCTS 628.23 41836 07/11/00 USPO10 U S POSTMASTER 33.00 41837 07/11/00 VAL003 VALENTINE CONST INC 600.40 Oil AN ACCOUNTS PAYABLE - AP5005 CITY OF LA QUINTA CHECK CHECK NUMBER DATE 41838 07/11/00 41839 07/11/00 41840 07/11/00 41841 07/11/00 41842 07/11/00 CHECK REGISTER BANK ID: DEF VENDOR NO. NAME VAL005 VALLEY ANIMAL CLINIC VER050 FREDRICO VERDUGO VIL025 VILLAGE COUNSELING XER010 XEROX CORPORATION YOU100 YOUNG ENGINEERING SERVICE CHECK TOTAL 4:01PM 07/11/00 PAGE 3 PAYMENT AMOUNT 379.97 175.00 165.00 511.91 6600.17 1, 007, 411. 67 010 5 z O .-I N r m N .-1 M ,T N �o r m m O .-a N N r-i M r-1 v' .-1 Ln H to H r i-+ m .-1 m .-a O N Na F Z O O H r O a W u w U EE < m r O r E r O r El Ir O r F+ o H r E 0 .ti r E 0 - r E 0 e-i r E 0 .--1 r E 0 .-1 r El 0 .--i r 0 .--i r E 0 - r F 0 r E 0 .-1 r I-E 0 H r 0 H r F 0 .-1 r F 0 .-1 Ir E 0 H r E 0 N r F 0 .-1 r F 0 - Ir E 0 H r F m M F Z E O O O O m W O O O N M Ln M Ln m m m N O m v H Ln M m N V' M M m O to m Ul o� N m N to Ul Q) M O v' W i z O N N 10 m c O o O M N Ln LO rn m m m of M 10 m o to 0 .N-I 0 r o H M M 1; N N 1D m m a o O m o 0 o m O o Lrn n o c 0 N (N r O (N cn O O u) a F w W z z w ❑ w H aL 0 14 FC rC FC < E-. < < z 0 Cn F 0 F u) a F 0 E a. a E 0 F ❑ a F 0 El a 0 E+ 0 F U E ra-1 > U ❑ H o a ff a U ❑ a 0 ❑ U ❑ a 0 ❑ 0 ❑ a 0 ❑ a W a 0 ❑ a ❑ a o ❑ an W H an w H m w H w H cn W H w H an w H cn w H cn w H an w H an w H an W . an w H an w H w H m w H cn w H m w H Gm] ai z H U u) w ❑ z O k. w a z w > z D Cu w a z W > z D W w a z W 9 F z H a a4 Z W > a .a o a W > aL aL D to aL a1 D an aL al D (n a1 al D m aL al4 D m aL a4 D m a. aL D m as al. 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O 0 r-I D >. ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:12AM 07/07/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK NUMBER DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 41728 07/07/00 BEA010 BEACHSIDE CAFE 156.02 41729 07/07/00 CAL003 CALAFCO 425.00 41730 07/07/00 CAL166 CALIFORNIA PAVEMENT 54261.90 41731 07/07/00 GTE010 GTE CALIFORNIA 2883.04 41732 07/07/00 INT005 INTERNAL REVENUE SVC-ACS 200.00 41733 07/07/00 KOC100 STEVE M KOCHELL 224.80 41734 07/07/00 LAQ040 LA QUINTA CHAMBER COMMERC 37950.00 41735 07/07/00 LAQ050 LA QUINTA CITY EMPLOYEES 351.00 41736 07/07/00 LIN100 LIN LINES INC 1050.00 41737 07/07/00 PAL005 CITY OF PALM DESERT 100.00 41738 07/07/00 RCT100 RCTC 564.00 41739 07/07/00 RIV040 RIV CNTY DISTRICT ATTORNY 493.00 41740 07/07/00 SUP100 SUPPORT PAYMENT CLEARING- 150.00 41741 07/07/00 UNIO05 UNITED WAY OF THE DESERT 150.00 CHECK TOTAL 98,958.76 027 20 z a o m (n N N r O M N M v 0 0 r- E. z r 0 � r O � W U x U F+ a rn a• m rn 0) 0) U E W U7 M: W c7 E W (D £ W rn CY) 0) 0) (n 0) rn m 01 U7 W rn D\ rn D• rn m rn 0) rn £ a m E F F F F+ E E4 E. 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U a u a w m U 0 W x W 0 I V' 0 I V' r N N N > z H I ❑ > Z H m E a N c I N c I rl (n c O 0) .--I ❑ z m 0) 0) 0) In r r H a a x z a w m m x I o E. o w x W m O O O O O O O O O O O O Orr) O O �o ID O O O O O O u7 m u•) o O O O O O O O O 00 O O O O 0 O O E p z El r M l0 r M �D m 00 lD 0) ID N m lD .--I M l0 •--I N N r-1 N N u) Om l0 r lD M N N M O r r M 1p r M l0 M O r z O O U •--i O .-+ •-I O c M N c M Ln cr M V7 c u) c O O O O O 0 M Cl .--1 O O O O M u1 N •� O N O .--I M ul N U a r-I o rl •--1 O N r-1 0 '-1 rl 0 r-1 r-I 0 r+ •-I 0 N e-1 O •-i •� o •-V .-1 0 - r-1 0 f-I r-1 0 •--1 •-1 0 r-I r-1 0 0 .-1 C) 0 .1 0 rl U) a U x E U x E o w E-E z E+ z I > to £ O U E O U 0 a F a E x o 0 Ln a w w E >> w E a s w z a w cxa c£a > En o co 0 a U a < `" z a z a. w > w w U a:m U U H U 2 a s w 14 Elw z y z O H o H x ] O F a F a H W a W a V) Q o 0 z £ H a H s H H Q Q a m s a o p z a w m a a u a a U s s U w E w F F z w E. s a a z H N H H F a E z D O [++ O W > O •-i O M O O ID ID tD to r O r-1 O O r-10 O u) O cn O a O O s O O a O Ln a O 04^( U c> U7 u u) O^ O U a E. u a w m a a U a a U .a s U W F u W E U ElU z H O x d a a d s a O d a a y H a O a a a 0 ,.a s s ( 7 U x 21 zz M v r N a o F z O O \ ti x C> � w F £ £ £ £ r C7 < O W w W W o< m z E E E E+ n. a, rn c U) N a z z z z U U 0 o r r C m n c Sd E E z z O H H co W O- N ro -T c ro Ln ri £ O (o U (o U (N N N O •.i fh -.i (N 41 N r L C I4 U U O (u N N t I F F a) 0 1 0 1 o a) oa)� o N o m o o coE+ U U av ro £ z o> o> O E o 3 O o (0 co U O U) m W U U ro ro s4 s4 a 4.1 4 1 a C C 1 W O O a a E U U O O W E H O 1 O 1 CD O 1 E o\ U)A o o o (1)w I (o O c o rn o (o (o V > N O N O O H z s \ \ \ \ O H Ln 0)N rn io � k H > E. 0 0 0 0 O (n z En w (o (o (o (o a E o rh M O U W N al � �t7 Ln H 0 a o h a O O z Z Z O O O O W (w j m O z U C a 0 z O a W O O O O E O O o C. O to to l0 CD CDC) O O FC r r r r a o 0 0 0£ w 0 0 z £ O z E+ a U O H E z Z H E. z z (V) E+ /f 04 04 O U £ H £ H z H °x > F > F a a s d < (n (n H a4 H H 1 a n z z W. a 1 a < 0 0 W E o z o H H a z W a I z 1 a r a 0 CQ 0 c 0 -W rL N < N < 0 \ \ C. Ln Cu Ln U ,•-i V O N a w H CT H V' ro 01 > a I a 1 W - w r-1 az a ID z H um U m (Fj cr- E f, x O O O O M O >+ 0 O O > U 4 0 rn N ul n. a 0 0 O 0 0 0 0 0 a n 4 0 0 o rn m In In Ln > H � a < 1 g x x � � o H H W Z z EF < < 4 FL a z < of O O 1 O 1 O O W H F+ • F+ • E E+ Ui w x � z 4J x 41 x O H O ro 0 w O rn O > C.Z O -.i O .-1 O -1 O H to w W W W W > 14 > Cr > a > to a a a w w H o a O I > m z z I: H z o x < z $14 r. r m w m a I O O Cw F x 0 0 0 w o 0 0 m o 0 0 E 0 LO z N N N N N N E-F z o O o 0 0 0 0 O 0 0 0 U U N H H < o 0 0 z E a z z a O H W E-+ F rL w < W m C a O F U W O U x H El El 0 4 a < F w w w £ O I F H O W W < a z N 3 m H E F a U RC a n0. w w < O > a H a 0 H W z F w a o w z O > 0 0 1n o c o 0 F CD U > a a u a voi ZD 030 V ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 41724 07/06/00 BOG100 SHARON BOGAN 41725 07/06/00 JAC300 RUSSELL JACQUES 41726 07/06/00 STE070 STEWART ESCROW 41727 07/06/00 TIE100 TIERRA ENVIRONMENTAL SVC CHECK TOTAL 08:52AM 07/06/00 PAGE 1 PAYMENT AMOUNT 212.80 693.75 9060.00 50.00 10,016.55 031 24 O F z 0 0 0 o H E E w E v c o Ln o 0 m F co r O o o Z E W z N M o O N O N 0 O a � � o Ln o 0 w r o O N M z O > O m H �Q Z n N D O W W 01 E+ ? � F W H o a H �C U w E. O O O W O 0 O W H a F E+ F F Z F+ rUi W OF+ 04 U z £ a H a O 0 0 0 00 a � H S o z U (Z z (L Z O Z Z H t/l E-F W W LZ w < w ❑ H .w a W w v w H ❑ a O W 7 I > m r H ❑ H O � + z O ❑ H x M < Z W r.0 m w m I 0 o w F o N m N N O m E O Ol in z O Ln O� O N 0 0 E. Z N O O:) M a O O OD O O N O 0 U U < O ti O C. O r c U a M H o z o W u � E a' W 3 z zz a a ° a z m �' w W m H a F a< Q o u 3 w a M x D F H a n E EHw W z O > O O O O 0 0 o r o O i+ M O •-1 u EH 0 < U ca h z E+ 03� 25 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:24AM 06/29/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK NUMBER DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 41696 06/29/00 &01131 VACATION POOLS 290.64 41697 06/29/00 ABE001 JAQUES ABELS 150.00 41698 06/29/00 BECO10 DEBORAH BECHARD 50.00 41699 06/29/00 BLA060 JAN BLAKELY 50.00 41700 06/29/00 BOB100 BILL BOBBITT 50.00 41701 06/29/00 BUT010 RICHARD BUTLER 150.00 41702 06/29/00 COA080 COACHELLA VALLEY WATER 83.65 41703 06/29/00 COA082 COACHELLA VALLEY WATER 38202.00 41704 06/29/00 DAV010 MIKE DAVIS 50.00 41705 06/29/00 HEN010 MICHELLE HENSON 50.00 41706 06/29/00 HUL010 KATHRYN HULL 50.00 41707 06/29/00 IRWO10 JOSEPH IRWIN 50.00 41708 06/29/00 IRWO20 BARBARA IRWIN 50.00 41709 06/29/00 KIR010 TOM KIRK 75.00 41710 06/29/00 LEW010 TOM LEWIS 50.00 41711 06/29/00 MAH100 CYRILLE P MAHFOUD 50.00 41712 06/29/00 MCM210 LESLIE MCMILLAN 50.00 41713 06/29/00 MIT150 MICHAEL MITCHELL 50.00 41714 06/29/00 MOU100 DONALD J MOULIN 50.00 41715 06/29/00 OLA100 MILTON OLANDER 50.00 41716 06/29/00 PUE050 MARIA L PUENTE 50.00 41717 06/29/00 RE13-050 JOAN REBICH 50.00 41718 06/29/00 REY055 FRANK R. REYNOLDS P.E. 50.00 41719 06/29/00 RIV081 RIV COUNTY HEALTH SERVICE 65.00 41720 06/29/00 ROB150 STEVE ROBBINS 75.00 41721 06/29/00 SHA040 ROSITA SHAMIS 83.92 41722 06/29/00 TYL050 ROBERT T TYLER 150.00 41723 06/29/00 WR1050 ROBERT S WRIGHT 50.00 CHECK TOTAL 40,225.21 033 we Z < u) t0 r m m r to o z E O Z 0 0 rn N ~ O W U F C� £ C7 C7 £ C7 £ C7 £ (7 £ C7 £ C7 £ C7 £ C7 £ 00 £ £ U £ 0 £ u £ C7 £ a < m W E+ W E-E w E W F W E-E W El w El W E+ W F+ W El w E W H W E. w H W H 0 T) E-F c 0 0 N 0 O 0 ID 0 O 0 O 0 O 0 O 0 O LF) �o o O 0 O 0 O 0 O O Z W £ F+ Z- D . Q' m . 01 . 01 . U7 M . •-� N . O ul . O LO . O ul . O u) . O Ln . ul t0 . m H . N O . O T) . O u) > O H H H N m a M v �0 O O O O O O O O O O u) w O O O O O rn N O n C7 z O u-) C7 z O Ln H Cn W O u) O Ln .-i M m Cal ❑ H N O N C7 z O Ln U z £ £ ❑ 3 m E E. 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Cl, E U E+ a F w w x 0 a L) x O H O W O 0 z 0 Q O z O H O > a E 0 F D H O a a O H O a O Z U Z H Z H Z z z W w z Z z 0 z H to W S W £ W z w H>> W Z W H W 0 > a > W > a > a > > > a H w 44 Rt a a U El El n x U W O O O O O I""I O O O O O O W O O O O O > I > m N O N N N N iZi w H D z rn z z z z H z O to O O O O H x ID rJ ID < z a < m w m x I O O w E+ a o 0 0 0 0 0 0 0 w o oo O o 0 0 0 0 £ o Ln O o 0 o o O 5 o) Ln o) rn r M rn rn z O O o o M M O o Eln 0 LO n O H in Ln z H H H o H 0 0 Ln o Ln Ln o 0 0 0 U c N c N N O v U H H H .1 H rl RC o 0 C) 0 0 0 0 cD 0 0 w a w w cn M CD W x O 0 E a a a y z W }i S E a Z a w o w o rz � a 0 p I>.I H � w a w z O > Ln H o Ln co O O O U H > RC U a a H U) U' z H H H a H O� cn v7 E 1 cn Rt Rt !t H E. W vl v1 cn 07 m E. 0a 0a 0a a a O o 0 0 0 0 N q' c' R' Ln Ln z U) U) u7 F 3 036 29 A/P - AP6002 CHECKS TO BE VOIDED 3:37PM 07/05/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR INVOICE NUMBER ID DATE AMT. PAID NUMBER NAME DESCRIPTION 41076 DEF 05/05/00 212.80 BOG010 G BOGAN & ASSOC INC INSTRUCTOR TOTAL VOIDED 212.80 037 30 A/P - AP6002 CHECKS TO BE VOIDED 2:02PM 07/05/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR INVOICE NUMBER ID DATE AMT. PAID NUMBER NAME DESCRIPTION 41533 DEF 06/06/00 50.00 TIE050 TIERRA PLANNING & DESIGN PALA GAMING FACILITY ENVIROMN: TOTAL VOIDED 50.00 31 Td4t 4 4 Qu&& COUNCIL/RDA MEETING DATE: ,July 18, 2000 Transmittal of Treasurer's Report as of May 31, 2000 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: C STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated May 31, 2000 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. JRes ectfully submitted: John M. Falconer, Finance Director Approved for Submission by: Thomas P. Genovese, City Manager Attachment: Treasurer's Report, City of La Quinta 039 T4bt 4 4Q" MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for May 31, 2000 DATE: June 29, 2000 Attached is the Treasurer's Report for the month ending May 31, 2000. The report'is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Dept. The following table summarizes the changes in investment types for the month: Investment Beqinninq I Purchased Sold/Matured Other . Ending Change Cash (1) j $411,907 j 306,374 1 718,281 ! $306,374 LAIF $10,572,960 500,000 1 1 11,072,960 500,000 US Treasuries (2) $21,485,821 10,498,031 6,951,000 (93,461) 24,939,391 3,453,570 US Gov't Agencies (2) $19,846,079 57,646 19,903,725 57,646 Commercial Paper (2) $0 3,978,974 j 3,978,974 3,978,974 'Mutual Funds $4,349,234 267,598 ! 4,081,636 (267,598) Total $56.666,001 $14,977,005 1 $7,489,157 ; $270,559 ' $64,694,967 $8,028,966 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and ins in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. the City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. Z% 00 in M. Falconer I ance Director/Treasurer Footnote (1) The amount reported in the other column represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. 040 III C C O C O C O C O C O �.. 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U) FZ U r4 CITY OF LA QUINTA CITY CITY RDA RDA FA BALANCE SHEET 05/31100 FIXED LONG TERM FIXED LONG TERM FINANCING LONG TERM GRAND CITY - ASSETS DEBT RDA ASSETS DEBT AUTHORITY DEBT TOTAL ASSETS: POOLED CASH (3.551,452.07) 14.267.395.21 (786.94) 10,715. 156. 30 LQRP INVESTMENT IN POOLED CASH 805,000.00 805,000 00 INVESTMENT T-BILL/NOTES & OTHER 39.480,0D0.00 39,480,000.00 AUTO MALL CASH 2O8,238.93 208,238.93 LQRP CASH 61,545.47 61,945.47 BOND REDEMPTION CASH 190,009.51 28.73 130.118.24 BOND RESERVE CASH BOND PROJECT CASH 12,801,244.40 594.246.28 13,395,490.68 BOND ESCROW CASH PETTY CASH 1,000.00 1.000.00 CASH & INVESTMENT TOTAL 36,137,786.W 28.115.574.59 593,488.17 64,846,849.62 INVESTMENT IN LAND HELD FOR RESALE ACCOUNTS RECEIVABLE 41,173.38 60,993.90 8,260,000.00 8,362,157.28 PREMIUMIDISCOUNT ON INVESTMENT (91,34&52) (51,021.00) (9,513.07) (151,982.59: LQRP-ACCOUNTS RECEIVABLE 57,534.35 57.534.36 INTEREST RECEIVABLE 14,940.53 14.940.53 LOAN/NOTES RECEIVABLE 17.437.19 2,668,850.80 2,688,287.99 DUE FROM OTHER AGENCIES 127,984.00 127,984.00 DUE FROM OTHER GOVERNMENTS DUE FROM OTHER FUNDS 785,501.19 741,856.90 1,527.15&09 DUE FROM RDA 7,113,127.20 7.113.127.20 INTEREST ADVANCE -DUE FROM RDA 1,873,685.34 1,873,685.34 ADVANCES TO OTHER FUNDS 113,974.91 113,974.91 NSF CHECKS RECEIVABLE 2,006.11 2,006.11 ACCRUED REVENUE 833.40 833.40 TRAVEL ADVANCES 1,453.00 1.453.00 EMPLOYEE ADVANCES PREPAID EXPENSES RECEIVABLE TOTAL 9.999.934.33 3,478,838.36 8,250,488.93 21.729.259.62 WORKER COMPENSATION DEPOSIT RENT DEPOSITS UTILITY DEPOSITS 75.00 75.00 MISC. DEPOSITS 2,100.00 _ 2,100.00 DEPOSITS TOTAL 2,175.00 2,175,00 GENERAL FIXED ASSETS 1,356,535.88 15,285,816.00 10,236,506.05 26.878.857.93 ACCUMULATED DEPRECIATION (685,581.27) (685.581.27) AMOUNT AVAILABLE TO RETIRE LIT DEBT 3,395,117.03 3,395,117.03 AMOUNT TO BE PROVIDED FOR LJT DEBT 1,677,482.02 96,318,423.06 8,260,000.00 105,255,905.08 TOTAL OTHER ASSETS $70,954.61 15,285,816.00 1,677,482.02 10,238,506.05 98.713.540.09 8,260,000.00 134,844,298.77 TOTAL ASSETS 46,810,850.40 15 285 816 00 1 677 482 02 31,594,412.95 10,236,508.05 98,713,540.09 8,943,975.10 8.2W.000.00 221 122 583 01_ LIABILITY ACCOUNTS PAYABLE 11,999.44 11.999.44 DUE TO OTHER AGENCIES 1,381,820.33 1,381,820.33 DUE TO OTHER FUNDS 575.00 1,517,278.09 9,305.00 1.527.158.09 INTEREST ADVANCE -DUE TO CITY ACCRUED EXPENSES PAYROLL LIABILITIES 61,735.87 61,735.87 STRONG MOTION INSTRUMENTS 6,252.52 6.252.52 FRINGE TOED LIZARD FEES 28,890.00 28,890.00 SUSPENSE 3.920.00 3,920.00 DUE TO THE CITY OF LA QUINTA PAYABLES TOTAL 1,483,193.72 11.999.44 1,517,278.09 9.305.00 3,021,776.25 ENGINEERING TRUST DEPOSITS SO. COAST AIR QUALITY DEPOSITS ARTS IN PUBLIC PLACES DEPOSITS 479,057.05 479,057.06 LQRP DEPOSITS 15,164.00 15,164.00 DEVELOPER DEPOSITS 1,062,867.47 25,000.00 1,087,867.47 MISC. DEPOSITS 408,161.59 408,151.59 AGENCY FUND DEPOSITS 1,531,744.64 1,531,744.64 TOTAL DEPOSITS 3,481,820.75 40.164.00 3,521,984.75 DEFERRED REVENUE 8,270.67 8,250,000.00 8,268,270.67 OTHER LIABILITIES TOTAL 8,270.67 8,260,000.00 8,2W,270.67 COMPENSATED ABSENCES PAYABLE 337.880.66 337,880.86 DUE TO THE CITY OF LA QUINTA 1,327,601.72 8,764,154.34 10,091,756.06 DUE TO COUNTY OF RIVERSIDE 12,466,237.00 12,466,237.W DUE TO C.V. UNIFIED SCHOOL DIST. 10.068.148.75 10,056,148.75 DUE TO DESERT SANDS SCHOOL DIST. BONDS PAYABLE 67,415,000.00 8,260,000.00 75.675,000.0_0 TOTAL LONG TERM DEBT 1.865.482.68 98,713,540.09 8,260,000.00 108,639,022.67 TOTAL LIABILITY 4,973,285.14 1,677,482.02 1,557,442.09 98,713,540.09 8,269,305.00 8,260,000.00 123,451,054.34 EQUITY -FUND BALANCE 41,837.W5.66 15,285,818.00 30,036,970.W 10,238,506.05 574.670.10 97,971,528.67 TOTAL LIABILITY & EQUITY 46,810,050.80 15,205,816.00 1,677,482.02 31,594,412.95 10,236,506.05 98,713,540.09 8 843 975 10 8,260,000.00 221 422 583.01 CASH & INVESTMENT TOTAL 84,846,849.62 047 PREMIUM/DISCOUNT ON INVESTMENT (151,382.591 TOTAL 64,694,987.03 T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: July 18, 2000 Transmittal of Revenue and Expenditure Reports dated May 31, 2000 RECOMMENDATION: Receive and File �1 07_1,1 OZG]TI 4*. VVl L��irA AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 3 STUDY SESSION: PUBLIC HEARING: Transmittal of the May 31, 2000 Statement of Revenue and Expenditures for the City of La Quinta. espe fully submitt d: Jo n M. FFalco er, Finance Director o d for submi sion l Thomas P. Genovese City Manager Attachments: 1. Revenue and Expenditures Report, May 31, 2000 " CITY OF LA QUINTA REVENUES - ALL FUNDS 07/01/1999-5/31/2000 FUNDS BUDGET RECEIVED REMAINING BUDGET % RECEIVED General Fund Revenues $11,717,871.00 $15,055,517.92 ($3,337,646.92) 128.5% Library 200,000.00 387,178.41 (187,178.41) 193.6% Gas Tax Revenue 395,400.00 368,956.86 26,443.14 93.3% Cmaq/Istea 0.00 0.00 0.00 0.0% Federal Assistance 250,400.00 15,705.00 234,695.00 6.3% Assessment District 2000-1 2,806,700.00 347,837.55 2,458,862.45 12.4% Slesf (Cops) Revenue 1,100.00 51,059.03 (49,959.03) 4641.7% Local Law Enforcement 27,208.00 153.19 27,054.81 N/A Lighting & Landscaping 764,400.00 799,474.26 (35,074.26) 104.6% Quimby 31,000.00 290,636.35 (259,636.35) 937.5% Infrastructure 1,497,500.00 997,118.05 500,381.95 66.6% Village Parking 1,600.00 879.81 720.19 55.0% South Coast Air Quality 25,244.00 18,104.21 7,139.79 71.7% Lq Public Safety Officer 2,200.00 2,249.38 (49.38) 102.2% Interest Allocation 0.00 637,235.36 (637,235.36) N/A Capital Improvement 43,816,709.94 10,912,931.56 32,903,778.38 24.9% Lq Norte Capital Improvement 0.00 3,302.12 (3,302.12) N/A Urban Forestry 0.00 0.00 0.00 N/A Equipment Replacement 1,022,889.00 1,031,921.17 (9,032.17) 100.9% Arts In Public Places 302,700.00 296,269.93 6,430.07 97.9% Transportation 0.00 695,517.13 (695,517.13) N/A Parks & Recreation 0.00 496,518.76 (496,518.76) N/A Civic Center 0.00 641,018.81 (641,018.81) N/A Library Development 0.00 291,557.98 (291,557.98) N/A Community Center 0.00 132,023.74 (132,023.74) N/A Street Facility 0.00 23,342.51 (23,342.51) N/A Park Facility 0.00 8,057.05 (8,057.05) N/A La Quinta Financing Authority 697,670.00 699,270.66 (1,600.66) 100.2% RDA Project Area No. 1 19,246,785.00 18,897,065.48 349,719.52 224.1 % RDA Project Area No. 2 8,447,736.00 6,930,774.64 1,516,961.36 223.3% Total $91,255,112.94 $60,031,676.92 $31,223,436.02 65.8% 049 003 CITY OF LA QUINTA . EXPENDITURES -ALL FUNDS 07/01/1999 - 5/31/2000 FUNDS BUDGET EXPENDITURES ENCUMBERED REMAINING BUDGET % EXPENDED General Fund $13,390,277.12 $10,266,504.11 $34,223.71 $3,319,615.38 76.7% Library 0.00 0.00 0.00 0.00 N/A Gas Tax 395,400.00 362,450.00 0.00 32,950.00 91.7% Cmaq/lstea 0.00 0.00 0.00 0.0% N/A Federal Assistance 130,000.00 0.00 0.00 130,000.00 0.0% Proposed Assessment District 2,806,689.00 0.00 0.00 2,806,689.00 0.0% Slesf (Cops) Revenue 0.00 25,429.79 0.00 (25,429.79) N/A Local Law Enforcement 0.00 0.00 0.00 0.00 N/A Lighting & Landscaping 777,105.31 700,700.00 0.00 76,405.31 90.2% Quimby 235,000.00 10,100.00 0.00 224,900.00 4.3% Infrastructure 7,736,774.71 4,256,969.10 0.00 3,479,805.61 55.0% Village Parking 0.00 0.00 0.00 0.00 N/A South Coast Air Quality 5,700.00 7,573.03 0.00 (1,873.03) 132.9% Lq Public Safety Officer 2,000.00 0.00 0.00 2,000.00 0.0% Interest Allocation 0.00 0.00 0.00 0.00 N/A Capital Improvement 43,816,709.54 10,917,281.68 3,465.00 32,895,962.86 24.9% Lq Norte Capital Improvement 0.00 125,584.39 0.00 (125,584.39) N/A Urban Forestry 0.00 0.00 0.00 0.00 ERR Equipment Replacement 889,923.00 198,897.58 57,246.50 633,778.92 22.3% Arts In Public Places 753,958.87 292,345.40 0.00 461,613.47 38.8% Transportation 0.00 0.00 0.00 0.00 N/A Parks & Recreation 0.00 0.00 0.00 0.00 N/A Civic Center 0.00 0.00 0.00 0.00 N/A Library Development 0.00 0.00 0.00 0.00 N/A Community Center 0.00 0.00 0.00 0.00 N/A Street Facility 0.00 9,000.00 0.00 (9,000.00) N/A Park Facility 0.00 0.00 0.00 0.00 N/A La Quinta Financing Authority 1,206,421.78 697,084.08 0.00 509,337.70 57.8% RDA Project Area No. 1 27,929,666.38 18,839,815.24 0.00 9,089,851.14 67.5% RDA Project Area No. 2 13,296,657.17 5,349,262.10 0.00 7,947,395.07 40.2% Total L$113,372,282.88 $52,058,996.50 $94,935.21 1 $61,448,417.25 1 45.9% 050 WA CITY OF LA QUINTA 07/01/1999-5/31/2000 GENERAL FUND REVENUES DETAIL TAXES: Property Tax No Low Property Tax Distribution Document Transfer Tax Sales Tax Transient Occupancy Tax Franchise Tax TOTAL TAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Electrical Permits Mechanical Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: General Government Fees Finance Fees City Clerk Services Fees Community Services Fees Bldg & Safety Fees Community Development Fees Public Works Fees TOTAL FEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Off Hwy Vehicle License Motor Vehicle Code Fines Parking Violations Misc Fines AB939 CSA152 Assessment Historical Preservation Grant Sunline Transit CVAG County of Riverside -Grants State of California -Grants TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue Cash Over/(Short) TOTAL MISCELLANEOUS TRANSFER IN TOTAL GENERAL FUND REMAINING % BUDGET RECEIVED BUDGET RECEIVED 502,300.00 586,888.38 (84,588.38) 116.84% 433,900.00 482,025.78 (48,125.78) 111.09% 222,000.00 339,037.14 (117,037.14) 152.72% 2,305,600.00 2,245,012.72 60,587.28 97.37% 3,050,000.00 3,688,148.35 (638,148.35) 120.92% 381,900.00 306,216.75 75,683.25 80.18% 6,895,700.00 7,647,329.12 (751,629.12) 110.90% 110,800.00 131,050.70 (20,250.70) 118.28% 8,100.00 8,397.00 (297.00) 103.67% 412,500.00 1,410,404.45 (997,904.45) 341.92% 86,700.00 243,537.00 (156,837.00) 280.90% 68,000.00 253,833.54 (185,833.54) 373.28% 35,800.00 133,324.00 (97,524.00) 372.41 % 44,200.00 54,515.50 (10,315.50) 123.34% 766,100.00 2,235,062.19 (1,468,962,19) 291.75% 50.00 0.00 50.00 0.00% 50.00 68.05 (18.05) 136.10% 1,000.00 714.00 286.00 71.40% 124,210.00 121,448.77 2,761.23 97.78% 298,400.00 855,200.84 (556,800.84) 286.60% 107,800.00 226,891.24 (119,091.24) 210.47% 271,100.00 612,825.64 (341,725.64) 226.05% 802,610.00 1,817,148.54 (1,014,538.54) 226.40% 910,900.00 1,002,261.70 (91,361.70) 110.03% 250.00 390.18 (140.18) 156.07% 14,400.00 64,145.76 (49,745.76) 445.46% 22,300.00 19,348.56 2,951.44 86.76% 4,600.00 4,315.77 284.23 93.82% 91,100.00 106,450.28 (15,350.28) 116.85% 109,200.00 127,984.00 (18,784.00) 117.20% 10,000.00 0.00 10,000.00 0.00% 0.00 0.00 0.00 N/A 471,111.00 471,111.00 0.00 100.00% 55,000.00 56,311.73 (1,311.73) 102.38% 5,000.00 42,958.80 (37,958.80) 859.18% 1,693,861.00 1,895,277.78 (201,416.78) 111.89% 1,464,000.00 1,337,025.78 126,974.22 91.33% 55,600.00 88,203.54 (32,603.54) 158.64% 0.00 441.18 (441.18) N/A 55,600.00 88,644.72 (33,044.72) 159.43% 40,000.00 35,029.79 4,970.21 87.57% 11,717,871.00 15,055,517.92 (3,337,646.92) 128.48% 051 005 CITY OF LA QUINTA 07/01/1999-5/3112000 ALL OTHER FUNDS REVENUE DETAIL LIBRARY: County of Riverside Interest TOTAL LIBRARY GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Interest TOTAL GAS TAX CMAQ/ISTEA CMAQ/ISTEA Grant Interest TOTAL CMAQ/ISTEA FEDERAL ASSISTANCE REVENUE: CDBG Grant Interest TOTAL FEDERAL ASSISTANCE REMAINING % BUDGET RECEIVED BUDGET RECEIVED 200,000.00 376,111.58 (176,111.58) 188.06% 0.00 11,066.83 (11,066.83) N/A 200,000.00 387,178.41 (187,178.41) 193.59% 123,200.00 118,382.92 4,817.08 96.09% 89,200.00 84,900.95 4,299.05 95.18% 172,500.00 157,557.97 14,942.03 91.34% 5,000.00 5,000.00 0.00 100.00% 5,500.00 3,115.02 2,384.98 56.64% 395,400.00 368,956.86 26,443.14 93.31 % 0.00 0.00 0.00 N/A 0.00 0.00 0.00 N/A 0.00 0.00 0.00 0.00% 250,400.00 15,705.00 234,695.00 6.27% 0.00 0.00 0.00 N/A 250,400.00 15,705.00 234,695.00 6.27% ASSESSMENT DISTRICT 2000-1 Assessment Bond Proceeds 2,806,700.00 0.00 2,806,700.00 0.00% Prepayments -sewer assessments 0.00 347,837.55 (347,837.55) N/A TOTAL PROPOSED ASSESSMENT DISTRIC 2,806,700.00 347,837.55 2,458,862.45 12.39% SLESF(COPS)REVENUE: SLESF (Cops) Funding Interest TOTAL SLESF (COPS) LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding Interest Transfer in TOTAL LLEBG LIGHTING & LANDSCAPING REVENUE: 0.00 48,372.24 (48,372.24) N/A 1,100.00 2,686.79 (1,586.79) 244.25% 1,100.00 51,059.03 (49,959.03) 4641.73% 27,208.00 0.00 27,208.00 0.00% 0.00 153.19 (153.19) N/A 0.00 0.00 0.00 N/A 27,208.00 153.19 27,054.81 N/A Assessment 764,200.00 766,829.01 (2,629.01) 100.34% Developer 0.00 34,840.00 (34,840.00) N/A Interest 200.00 (2,194.75) 2,394.75 -1097.38% TOTAL LIGHTING & LANDSCAPING 764,400.00 799,474.26 (35,074.26) 104.59% QUIMBY REVENUE: Quimby Fees 20,000.00 282,598.49 (262,598.49) 1412.99% Interest 11,000.00 8,037.86 2,962.14 73.07% TOTAL QUIMBY 31,000.00 290,636.35 (259,636.35) 937.54% 2 006 CITY OF LA QUINTA 07/01/1999-5/31/2000 ALL OTHER FUNDS REVENUE DETAIL (continued) INFRASTRUCTURE REVENUE: Infrastructure Fee Interest TOTAL INFRASTRUCTURE VILLAGE PARKING REVENUE: Interest TOTAL VILLAGE PARKING SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution Interest TOTAL SCAQ LQ PUBLIC SAFETY OFFICER FUND Transfer In Interest TOTAL LQ PUBLIC SAFETY INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest Transfer In TOTAL INTEREST ALLOCATION CAPITAL IMPROVEMENT FUND: CVAG Funding CVWD County of Riverside State of Ca- Office Emer. Services RCTC Funding IID SB300 Funding Surface Transportation S6821-Bicycle Path Grant APP Contribution Developer Agreement Funding Transfers in From Other Funds TOTAL CIP REVENUE LQ NORTE CAPITAL IMPROVEMENT FUND: Prepayment Bond Proceeds Interest TOTAL LQ NORTE CIP REMAINING % BUDGET RECEIVED BUDGET RECEIVED 1,066,500.00 722,117.42 344,382.58 67.71 % 431,000.00 275,000.63 155,999.37 63.81 % 1,497,500.00 997,118.05 500,381.95 66.59% 1,600.00 879.81 720.19 54.99% 1,600.00 879.81 720.19 54.99% 21,244.00 17,392.07 3,851.93 81.87% 4,000.00 712.14 3,287.86 17.80% 25,244.00 18,104.21 7,139.79 71.72% 2,000.00 2,000.00 0.00 100.00% 200.00 249.38 (49.38) 124.69% 2,200.00 2,249.38 (49.38) 102.24% 0.00 637,235.36 (637,235.36) N/A 0.00 0.00 0.00 N/A 0.00 637,235.36 (637,235.36) N/A 12,138,823.50 2,586,893.03 9,551,930.47 21.31 % 1,753,171.00 0.00 1,753,171.00 0.00% 0.00 0.00 0.00 N/A (29,834.40) 0.00 (29,834.40) 0.00% 0.00 0.00 0.00 N/A 50,000.00 0.00 50,000.00 0.00% 67,000.00 0.00 67,000.00 0.00% 1,154,728.00 0.00 1,154,728.00 0.00% 0.00 0.00 0.00 N/A 716,010.00 289,453.69 426,556.31 40.43% 1,025,652.84 547,444.29 478,208.55 53.38% 26,941,159.00 7,489,140.55 19,452,018.45 27.80% 43,816,709.94 10,912,931.56 32,903,778.38 24.91 % 0.00 0.00 0.00 N/A 0.00 0.00 0.00 N/A 0.00 3,302.12 (3,302.12) N/A 0.00 3,302.12 (3,302.12) N/A 053 00 CITY OF LA QUINTA 07/01/1999-5/31/2000 ALL OTHER FUNDS REVENUE DETAIL (continued) URBAN FORESTRY Grant Revenue Interest TOTAL URBAN FORESTRY EQUIPMENT REPLACEMENT FUND: REMAINING % BUDGET RECEIVED BUDGET RECEIVED 0.00 0.00 0.00 N/A 0.00 0.00 0.00 N/A 0.00 0.00 0.00 N/A FMP Equipment Charges 510,578.00 510,672.80 (94.80) 100.02% Interest 41,200.00 50,137.37 (8,937.37) 121.69% Transfers In 471,111.00 471,111.00 0.00 100.00% TOTAL EQUIPMENT REPLACEMENT 1,022,889.00 1,031,921.17 (9,032.17) 100.88% ARTS IN PUBLIC PLACES REVENUE: * Arts in Public Places Deposits 275,500.00 277,553.23 (2,053.23) 100.75% " Arts in Public Places Credits Applied 0.00 0.00 0.00 N/A Interest 27,200.00 18,716.70 8,483.30 68.81% TOTAL ARTS IN PUBLIC PLACES 302,700.00 296,269.93 6,430.07 97.88% " These amounts are deposits and are treated as liabilities and not as revenues. TRANSPORTATION Developer fees Interest TOTAL TRANSPORTATION PARKS & RECREATION Developer fees Interest TOTAL PARKS & RECREATION CIVIC CENTER Developer fees Interest TOTAL CIVIC CENTER LIBRARY DEVELOPMENT Developer fees Interest TOTAL LIBRARY DEVELOPMENT 0.00 688,463.97 (688,463.97) N/A 0.00 7,053.16 (7,053.16) N/A 0.00 695,517.13 (695,517.13) N/A 0.00 491,782.90 (491,782.90) N/A 0.00 4,735.86 (4,735.86) N/A 0.00 496,518.76 (496,518.76) N/A 0.00 634,220.97 (634,220.97) N/A 0.00 6,797.84 (6,797.84) N/A 0.00 641,018.81 (641,018.81) N/A 0.00 288,778.62 (288,778.62) N/A 0.00 2,779.36 (2,779.36) N/A 0.00 291,557.98 (291,557.98) N/A 054 CITY OF LA QUINTA 07/01/1999-5/3112000 ALL OTHER FUNDS REVENUE DETAIL (continued) COMMUNITY CENTER Developer fees Interest TOTAL COMMUNITY CENTER STREET FACILITY PARK FACILITY REMAINING % BUDGET RECEIVED BUDGET RECEIVED 0.00 130,765.73 (130,765.73) N/A 0.00 1,258.01 (1,258.01) N/A 0.00 132,023.74 (132,023.74) N/A Developer fees 0.00 23,105.63 (23,105.63) N/A Interest 0.00 236.88 (236.88) N/A TOTAL STREET FACILITY 0.00 23,342.51 (23,342.51) N/A Developer fees 0.00 7,973.81 (7,973.81) N/A Interest 0.00 83.24 (83.24) N/A TOTAL PARK FACILITY 0.00 8,057.05 (8,057.05) N/A 055 F GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT 07/01/1999 - 5/31/2000 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: LEGISLATIVE 498,166.08 349,967.10 0.00 148,198.98 70.25% CITY MANAGER'S OFFICE 582,250.00 478,501.90 0.00 103,748.10 82.18% ECONOMIC DEVELOPMENT 892,650.00 807,870.44 0.00 84,779.56 90.50% PERSONNEURISK MGT 446,250.00 301,596.49 0.00 144,653.51 67.58% TOTAL GENERAL GOVERNMENT 2,419,316.08 1,937,935.93 0.00 481,380.15 80.10% FINANCE: CITY CLERK COMMUNITY SERVICES SENIOR CENTER PARKS & RECREATION ADMINISTRATION PARKS & RECREATION PROGRAMS TOTAL COMMUNITY SERVICES POLICE BUILDING & SAFETY: BUILDING & SAFETY - ADMIN CODE COMPLIANCE ANIMAL CONTROL BUILDING EMERGENCY SERVICES FIRE CIVIC CENTER BUILDING -OPERATIONS TOTAL BUILDING & SAFETY COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT - ADMIN CURRENT PLANNING TOTAL COMMUNITY DEVELOPMENT FISCAL SERVICES 490,250.00 409,629.55 0.00 80,620.45 83.56% CENTRAL SERVICES 574,246.00 551,432.66 0.00 22,813.34 96.03% TOTAL FINANCE 1,064,496.00 961,062.21 0.00 103,433.79 90.28% 356,650.00 293,620.02 1,158.31 61,871.67 82.33% 232,170.00 198,250.54 0.00 33,919.46 85.39% 565,769.00 438,229.42 0.00 127,539.58 77.46% 67,750.00 50,397.89 0.00 17,352.11 74.39% 865,689.00 686,877.85 0.00 178,811.15 79.34% 3,186,149.00 1,821,938.50 25,295.40 1,338,915.10 57.18% 217,150.00 191,838.49 0.00 25,311.51 88.34% 434,193.00 328,455.98 0.00 105,737.02 75.65% 163,602.00 119,033.67 0.00 44,568.33 72.76% 545,373.00 546,712.33 0.00 (1,339.33) 100.25% 46,900.00 43,539.50 0.00 3,360.50 92.83% 20,000.00 8,266.48 0.00 11,733.52 41.33% 1,187,853.00 1,176,679.77 0.00 11,173.23 99.06% 2,615,071.00 2,414,526.22 0.00 200,544.78 92.33% 561,300.00 340,864.43 0.00 220,435.57 60.73% 968,799.00 490,981.60 0.00 477,817.40 50.68% 1,530,099.00 831,846.03 0.00 698,252.97 54.37% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 183,350.00 154,044.56 0.00 29,305.44 84.02% DEVELOPMENT & TRAFFIC 828,710.00 615,895.35 0.00 212,814.65 74.32% MAINT/OPERATIONS- STREETS 1,257,024.00 795,476.62 2,170.00 459,377.38 63.28% MAINT/OPERATIONS - LTG/LANDSCAPING 1,129,903.00 974,727.92 5,600.00 149,575.08 86.27% CAPITAL PROJECTS 155,005.00 147,166.90 0.00 7,838.10 94.94% TOTAL PUBLIC WORKS 3,553,992.00 2,687,311.35 7,770.00 858,910.65 75.61% TRANSFERS OUT 1,682,416.34 1,355,433.33 0.00 326,983.01 80.56% GENERAL FUND REIMBURSEMENTS (3,653,535.22) (2,724,047.33) 0.00 (929,487.89) 74.56% NET GENERAL FUND EXPENDITURES 13,620,343.20 10,266,504.11 34,223.71 3,319,615.38 75.38% 056 010 CITY OF LA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY LIBRARY FUND: PROJECT EXPENDITURES GAS TAX FUND: REIMBURSE GENERAL FUND QUIMBY FUND: TRANSFER OUT FEDERAL ASSISTANCE FUND: TRANSFER OUT 07/01/1999 • 5/31/2000 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 0.00 0.00 0.00 0.00 N/A 395,400.00 362,450.00 0.00 32,950.00 91.67% 235,000.00 10,100.00 0.00 224,900.00 4.30% 130,000.00 0.00 0.00 130,000.00 0.00% SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 5,700.00 7,573.03 0.00 (1,873.03) 132.86% TRANSFER OUT 0.00 0.00 0.00 0.00 N/A TOTAL SOUTH COAST AIR QUALITY 5,700.00 7,573.03 0.00 (1,873.03) 132.86% CMAQ/ISTEA TRANSFER OUT LA QUINTA PUBLIC SAFETY CONTRIBUTIONS LLEBG FUND TRANSFER OUT SLEF (COPS) TRANSFER OUT 0.00 0.00 0.00 0.00 N/A 2,000.00 0.00 0.00 0.00 0.00 2,000.00 0.00% 0.00 0.00 N/A 0.00 25,429.79 0.00 (25,429.79) N/A LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 764,400.00 700,700.00 0.00 63,700.00 91.67% TRANSFER OUT 12,705.31 0.00 0.00 12,705.31 0.00% fAL LTG/LANDSCAPING FUND TOTAL LTG/LANDSCAPING FUND 777,105.31 700,700.00 0.00 76,405.31 90.17% INFRASTRUCTURE: CONSTRUCTION 109,700.00 63,000.00 0.00 46,700.00 57.43% REIMBURSE GENERAL FUND 203,910.00 186,917.50 0.00 16,992.50 91.67% TRANSFER OUT 7,423,164.71 4,007,051.60 0.00 3,416,113.11 53.98% TOTAL INFRASTRUCTURE 7,736,774.71 4,256,969.10 0.00 3,479,805.61 55.02% ASSESSMENT DISTRICT 2000-1 TRANSFER OUT 2,806,689.00 0.00 0.00 2,806,689.00 0.00% CITY OF LA QUINTA 07/01/1999 - 5/31/2000 GENERAL FUND EXPENDITURE SUMMARY REMAINING % BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED TRANSPORTATION Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL TRANSPORTATION 0.00 0.00 0.00 0.00 N/A PARKS & RECREATION Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL PARKS & RECREATION 0.00 0.00 0.00 0.00 N/A CIVIC CENTER Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL CIVIC CENTER 0.00 0.00 0.00 0.00 N/A LIBRARY DEVELOPMENT Program Costs 0.00 0.00 0,00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL LIBRARY DEVELOPMENT 0.00 0.00 0.00 0.00 N/A COMMUNITY CENTER Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL COMMUNITY CENTER 0.00 0.00 0.00 0.00 N/A STREET FACILITY Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 9,000.00 0.00 (9,000.00) N/A TOTAL STREET FACILITY 0.00 9,000.00 0.00 (9,000.00) N/A PARK FACILITY Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL PARK FACILITY 0.00 0.00 0.00 0.00 N/A CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 42,905,492.85 10,705,787.13 3,465.00 32,196,240.72 24.95% PROJECT REIMBURSEMENTS TO GEN FUND 911,216.69 211,494.55 0.00 699,722.14 23.21% TOTAL CAPITAL IMPROVEMENT 43,816,709.54 10,917,281.68 3,465.00 32,895,962.86 24.92% ART IN PUBLIC PLACES FUND PROJECT EXPENSES 41,548.87 2,891.71 0.00 38,657.16 6.96% CIP EXPENSES 712,410.00 289,453.69 0.00 422,956.31 40.63% TOTAL ART IN PUBLIC PLACES 753,958.87 292,345.40 0.00 461,613.47 38.77% LQ NORTE (97-1) CIP FUND PROJECT EXPENSES 0.00 125,584.39 0.00 (125,584.39) N/A URBAN FORESTRY GRANT TRANSFER OUT 0.00 0.00 0.00 0.00 N/A EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 889,923.00 198,897.58 57,246.50 633,778.92 22,35% 053 012. Tit(t 4 4 QK&M AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: July 18, 2000 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Denial of Claim for Damages PUBLIC HEARING: Filed by Michael Cusick, Date of Loss April 10, 2000 RECOMMENDATION: Deny the Claim for Damages filed by Michael Cusick with a reported date of loss of April 10, 2000. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by Michael Cusick with a reported date of loss of April 10, 2000 (Attachment 1), and it was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. recommended that the City Council deny the claim (Attachment 2), and forwarded correspondence to the claimant denoting the rationale for that recommendation, i.e., the Coachella Valley Water District was working on a project in the area. Carl Warren & Co. indicated that Mr. Cusick may consider submitting his claim to the Coachella Valley Water District (Attachment 3). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Deny the Claim for Damages filed by Michael Cusick, with a reported date of loss of April 10, 2000; or 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. Respectfully submitted, Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Michael Cusick Claim for Damages 2. Letter from Carl Warren & Co. 3. Letter from Carl Warren & Co. to Mr. Michael Cusick 060 01,12 i:IL.E WITH. CLAIM FOR DAMAGES CITY CLERK'S OFFICE P.O.-BOX I5(r4 TO PERSON OR PROPERTY ,LA QUINTA, CAL. 92253 INSTRUCTIONS 1. Claims for death, injury to person or to personal property must be filed not later than six months after the occurrence. (Gov. Code Sec 911.2.) 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. Code Sec. 911.2.) a Read entire claim form before filing. 4. See page 2 for diagram upon which to locate place of accident. & This claim form must be signed on page 2 at bottom. 6. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET. TO: [Name of city] C I ,� I-- G RESERVE FOR FILING STAMP CLAIM NO. R=CEIVEf ,._ ^ III, p I J"..I - . f i 1 IL' C.Q CIT'i' O;- L4 QUINTA C!7 Y C' _� I;'S OFFIr.F ATTACHMENT 1 udtC U1 oil ui Vi Name of Claimant O, GcntciC I Occupation of Claimant M2w�FLZ Home Address of Claimant City and State Home Telephone Number 11 O M 5- cwl," ravZ:70 4 zC. +0 S, DO C., k13 J Business Address of Claimant City and State Business Telephone Number 5.5 = 220 P6r* &LIA2, t# aop,-P�- . C. . 41is3 Give address and telephone number to which you desire notices or commurn ations to be sent J Claimant's Social Security No. 7n regarding this claim: 11045- cA %z;;r 4-icc�*t- S . A. ,� '3-. /n .4—u•sn9 When did D A E or INJURY occur? Names of any city employees involved in INJURY or DAMAGE Date lee 0 0 Time ow" 3PC Iz-1 If claim is for Equitable Indemnity, give date claimant served with the complaint: Date Where did DAMAGE dr INJURY occur? Describe fully, and locate on diagram on reverse side of this sheet. Where appropriate. give street names and address and measurements from landmarks: On the west side of the south bound lane of Jefferson St. between highway 111 & Ave. 48. Describe in detail how the DAMAGE or INJURY occurred. I hit a pothole with my passenger side front wheel, which bent and cracked my rim. The pothole was from a trench patch that did not hold. The trench was from the force main replacement that the city had recently completed. Why do you claim the city is responsible? The city did not make sure that the trench patch was done correctly. Describe in detail each INJURY or DAMAGE One bent and cracked rim. SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE 0�)4 061 FORM #1 (BACK) The amount claimed, as of the date of presentation of this claim, is computed as follows: Damages incurred to date (exact):, 19 Estimated prospective damages as far as known: Damage to property .... _ .................... $ Future expenses for medical and hospital care .... $ Expenses for medical and hospital care ......... $ Future loss of earnings ....................... S Loss of earnings ..... . ...................... $ Other prospective special damages ............. S Special damages for ........................ $ Prospective general damages ................. S Total estimate prospective damages .......... S •J�= General damages ...........................$ L 4 ( 111-- Total damages incurred to date .............. $ Total amount claimed as of date of presentation of this claim: $ I j Was damage and/or injury investigated by police? /✓D If so, what city? _ Were paramedics or ambulance called? //0 If so, name city or ambulance If injured, state date, time, name and address of doctor of your first visit WITNESSES to DAMAGPr INJURY: List all persons and addresses of persons known to have information: Name NaN Address Phone Name Address Phone Name Address Phone DOCTORS and HOSPITAL Hospital Address Date Hospitalized Doctor Address Date of Treatment Doctor Address Date of Treatment READ CAREFULLY For all accident claims place on following diagram names of streets, or your vehicle when you first saw City vehicle; location of City vehicle including North, East, South, and West; indicate place of accident by at time of accident by "A -I" and location of yourself or your vehicle at "X" and by showing house numbers or distances to street comers. the time of the accident by "134" and the point of impact by ' X:' If City Vehicle was involved, designate by letter "A" location of City NOTE: If diagrams below do not fit the situation, attach hereto a proper Vehicle when you first saw it, and by "B" location of yourself diagram signed by claimant. SIDEWALK �_ T>t cN PR rt fo r Kot ps ba 3" Signature of Claimant or person filing on Typed Name: Date: his behalf giving relationship to Claimant: NOTE: CLAIMS MUST BE FILED WITH CITY CLERK (Gov. Code Sec. 915a). Presentation of a false claim is a felony (Pen. Code Sec. 72.) 063 ATTACHMENT 2 '00 JUN 30 PM 2 30 CITY OF LA Q11I"ETA CIT) MIANAGER'S OFFICL GOVERNMENTAL ENTITY PRELIMINARY REPORT TO: Carl Warren & C pany DATE: 06/28/00 750 The City ve, Suite 400 CLAIMANT: Michael D. Cusick O ge, CA 92868 FILE NO: S 108333 DBK /4 D/EVENT: 04/XIOO FILING DATE: 06/08/00 SIX MOS.: YES PRINCIPAL/CITY: CJPIA/City of La Quinta. RECOMMENDED ACTION ON CLAIM: Claim Rejection. FACTS: The claimant alleges damage to his vehicle that occurred when he drove over a pothole. The City advised that the water district had a contractor doing work in the area. POSSIBLE CO-DEFENDANTS: Coachella Valley Water Dist. EVALUATION: Doubtful liability, we will refer the claimant to the co-defendant. RESERVES TYPE OF CLAIM AMOUNT 1. Michael D. Cusick LPD $200.00 COMMENT/WORK TO BE COMPLETED: Diary copy of rejection, from the City. Our further reportwill follow shortly. Very truly yours, CARL WARREN & COMPANY 6Jov De orah Been c: City of La Quinta, Attn. John Ruiz cc: CJPIA - Attn.: Executive Director CARL WARREN & CO. 064 CLAIMS MANAGEMENT -CLAIMS ADJUSTERS n 0750 The City Drive . Ste 400 9 Orange, CA 92868 1 J Mail: P.O. Box 25180 • Santa Ana, Ca 92799-5180 TO: City of La Quinta ATTENTION: John Falconer, Risk Manager RE: Claim Claimant D/Event Rec'd Y/Office Our File June 22, 2000 c Ni 2 6 2000 rid r < FP Cusick v. City of La Quinta Michael D. Cusick ic,R-Apr-00 08-Jun-00 S-108333-DBK We have reviewed the above captioned claim and request that you take the action indicated below: • CLAIM REJECTION: Send a standard rejection letter to the claimant. Please provide us with a copy of the notice sent, as requested above. If you have any questions please contact the undersigned. Very truly yours, CARL WARREN & COMPANY Dwight J. Kunz cc: CJPIA w/enc. Attn.: Executive Director CARL WARREN & CO. CLAIMS MANAGEMENT•CLAIMS ADJUSTERS 065 750 The City Drive • Ste 400.Orange, CA 92868 0p Mail: P.O. Box 25180 . Santa Ana, Ca 92799-5180 8 Phone: (714) 740-7999 Ext. 140 9 (800) 572-6900 • Fax: (714) 740-9412 Michael D. Cusiti 11045 Camdyifo Arcada S.D. CA 931 RE: Principal Member City Claimant D/Incident Our File Dear Mr. Cusick: June 28, 2000 CJPIA La Quinta Michael D. Cusick 04/kf/00 S 169333 DBK ATTACHMENT 3 As claim administrators for the self -insured City of La Quinta, we have made a careful examination of the circumstances surrounding the captioned occurrence and feel we have enough evidence to make a decision on your claim. After evaluating the facts, we have reached the conclusion that our principal is not responsible for this occurrence. We are sorry we are unable to recommend settlement of your claim to our principal. Our investigation reveals the Coachella Valley Water District was working in the area. You may want to consider submitting your claim accordingly. This letter does not affect the notice that will be sent to you by the City of La Quinta regarding disposition of your claim. Very truly yours, CARL WARREN & CO. Deborah Been cc: City of La Quinta cc: CJPIA CARL WARREN & CO. CLAIMS MANAGEMENT•CLAIMS ADJUSTERS 750 The City Drive . Suite 400. Orange, CA 92868 Mail: P.O. Box 25180 • Santa Ana, Ca 92799-5180 Phone: (714) 740-79999 (800) 572-6900 . Fax: (714) 740-9412 066 I�njmtda T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: July 18, 2000 ITEM TITLE: Authorization for Overnight Travel for Two Members of the City Council to Attend the League of California Cities Annual Conference in Anaheim, California to be Held September 7-9, 2000 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve authorization for overnight travel for two members of the City Council to attend the League of California Cities Annual Conference in Anaheim, California to be held September 7, 8 and 9, 2000. FISCAL IMPLICATIONS: Expenditures for this conference are estimated as follows: Registration $ 325 • Travel $ 260 Hotel $ 525 Meals $ 225 Total $1,335 TOTAL (for two) $2,670 Funds for conference attendance are available in the Legislative Program's Travel, Training & Meetings Account W 01-101-637-000►. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The League of California Cities will be holding their annual conference, entitled "The 21 st Century Unlimited," at the Anaheim Convention Center on September 7, 8 and 9, 2000. The first day will involve academy workshops for elected officials and city managers along with League policy committee meetings. The second and third days will feature the 23rd Annual Expo, various business 067 meetings, and a variety of program sessions on topics such as livable cities, community services, legal issues, law enforcement, emergency services, and financial positioning (Attachment 1). The City has participated in the League's annual conference in past years by sending two or three representatives to attend on behalf of the City. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for overnight travel for two members of the City Council to attend the League of California Cities Annual Conference in Anaheim, California to be held September 7, 8 and 9, 2000; or 2. Do not approve the request for overnight travel; or 3. Provide staff with alternative direction. Respectfully submitted, M is Casillas, nagement nalyst Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. League of California Cities Annual Conference Announcement r ATTACHMENT 1 :r ANNOUNCEMENT 16a -,Age, League of (AtOTnia (itieS Dear Colleagues: We accomplish much when cities work together. At the League Annual Conference, we work together in the spirit of collaborative and common purpose to.do what none of us can do alone. We are the heirs and trustees of a League with a great past, a powerful present, and an unlimited future. It is our role to determine and achieve that future for the common good of all our residents. Ours is a noble calling, and a daunting responsibility. We can rise to the task if we gather at the Annual Conference to learn and work together. We can achieve our goal of vital and healthy cities by our joining in common purpose. We can assure that our cities' 21st Century is, indeed, unlimited. I look forward to seeing and working with each of you in Anaheim this September. Sincerely, ' dn o-s��.Wracd Ferrarrro President, League of California Cities President, Los Angeles City Council P.S. Also, we will have an enjoyable and memorable time in "the new" Anaheim as we do our work! You'll be happily surprised. 2000 Corporate Partners Community Leader ATEtT Pacific Gas Et Electric WalMart*SAM'S Club Business Investor Bank of America Pacific Bell Sponsor Berryman Et Henigar California Water Service Company GTE ICMA Retirement Corporation McDonough, Holland Et Allen Microsoft Corporation Quint Et Thimmig LLP SDGEtE, A Sempra Energy Co. a�Ne,e May 3, 2000 Dear City Officials: CITY OF ANAHEIM office of the Mayor The exchange of vital information and new ideas is critical if we are to keep our cities healthy. On behalf of the City of Anaheim, it is my honor to invite you to pin your friends and colleagues at the Year 2000 Annual League of California Cities Conference in the newly expanded and renovated Anaheim Convention Center on September 7 — 9, 2000, Five years ago Anaheim approved plans to beautify our tourist area, The Anaheim Resort. Now you can see first hand the successful package of projects, including our Convention Center; the remodeled major league baseball stadium (Edison International Field of Anaheim) which is home to the Anaheim Angels; Disney's almost -completed second theme park, "California Adventure;' and extensive landscaping and transportation improvements. In addition, the AnaheimlOrahge County area offers many distinctive entertainment and recreation opportunities for you and your family. Please join us in September. Sincerely, Tom Daly Mayor City Hall 200 South Anaheim Boulevard, Anaheim, California 92805 (714) 765-5247 FAX (714) 765.5164 Southern California Gas Company, A Sempra Energy Co. Stone Et Youngberg LLC Sutro Et Co. The Hartford Life Insurance Co. Tidemark Computer Systems, Inc. U.S. Bancorp Piper Jaffray Willdan Contributor California Statewide Communities Development Authority Civil Service Employees Insurance Group Library Systems Et Services LLC Liebert Cassidy McCutchen, Doyle, Brown Et Enersen, LLP Mesquite Regional Landfill Meyers, Nave, Riback, Silver Et Wilson Southern California Ready Mixed Concrete Associatioo i �n� About The League The League of California Cities is the cities' own organization, through which city officials work together to further the common interests of their cities and citizens. City officials themselves determine League policies and programs to assure that its diverse array of services are those which best meet the needs of cities. Leatgue services include: • Legislative advocacy on behalf of cities, both in Sacramento and Washington, DC • Educational programs and materials on subjects of concern to city officials • Research and information exchange to help officials perform their duties more effectively __' jegal assistance to city attorneys in guiding their agencies in the intricacies of the law A monthly magazine, Western City These, services are available to all city officials, elected and 'appointed, simply by contacting the League. All officials are encouraged to participate in League activities, for the League is only as strong and effective as city officials, by their involvement, make it. This spirit of cooperation and mutual strength is captured ' in the League motto "California Cities Work Together." H`w 7o Get Involved These are many ways to be involved in helping your city - and all cities - through the League. Contact your division or department officers, League board members or staff, or one of your own city officials who is involved with the League to learn what you can do. You might wish to help in one or more of the following ways: • Be active locally in legislative advocacy • Participate in League educational programs • Serve on League task forces or committees • Participate in the League's policy development process • Become an officer of your League Department or Division • Participate in information sharing on CITYLINK 2000 • Contribute a newsletter article or write a piece for Western City • Assist in arranging educational programs in your area • Volunteer to help lead sessions at League meetings • Work with key organizations in your city on grass roots lobbying • or many other ways... Grow personally and benefit your city by being active in YOUR League! League of California Cities Mission and Values Statement The mission of the League of California Cities is to stimulate, encourage and coordinate communication of ideas and information among city officials; to develop city consensus on issues and advocate those views to other governmental agencies and the public; and to improve the quality of life in cities, by making services more efficient and more responsive to the citizens of our cities. PRELIMINARY 2000 ANNUAL CONFERENCE Program Outline Wednesday, September 6 Pre -conference activities 9:00 am - 4:30 pm Elected Officials Leadership Academy Workshops 9:00 am - 4:30 pm City Managers Academy Workshop 3:00 pm - 4:30 pm Policy Committee Meetings (Thursday group) 4:30 pm - 6:00 pm Policy Committee Meetings (Friday group) 6:00 pm Evening Free Thursday, September 7 8:00 am Conference Registration Opens 8:30 am - 9:45 am Diversity I Prayer Breakfast 10:00 am Opening Plenary Session 12:00 pm Expo opens/Lunch in Expo Area 1:30 pm -3:00 pm Concurrent keynote sessions 3:00 pm - 3:30 pm Break 3:30 pm - 5:00 pm Department Business/Program Sessions 5:00 pm - 6:00 pm Expo Reception 6:00 pm Evening Open Friday, September 8 7:30 am Breakfast Discussion Sessions 8:30 am Expo Opens - Breakfast in Expo Area 9:00 am General Resolutions Committee 9:00 am - 10:15 am Program Sessions 10:15 am - 10:45 am Break 10:45 am - 12:00 pm Program Sessions 12:00 pm - 1:30 pm Lunch in Expo Area 1:30 pm - 3:00 pm Program Sessions 3:00 pm - 3:30 pm Break 3:30 pm Expo Closes 3:30 pm - 5:00 pm Program Sessions 6:00 pm - 9:00 pm Host City Gala Reception 9:00 pm - 11:30 pm City Social Saturday, September 9 7:30 am Division Breakfast Meetings 9:00 am Annual Business Meeting 9:00 am - 10:15 am Program Sessions 10:15 am - 10:45 am Break 071 1 10:45 am - 12:00 pm Program Sessions 12:00 pm - 2:00 pm Concluding Plenary Lunch 0' lr 2:00 pm Adjourn Preliminary Program Topics are shown grouped into strands of interest. Topics are subject to revision to ensure the final program meets your needs. Attendees are welcome to participate in any session of interest. A more detailed program with times will be available in July. Fixing Cities' Fiscal Situation Everyone's Got an Answer: Overview of the Proposals for Change It's Now or Never: Action Options for Cities Infrastructure and Transportation Financing Update Clicks, Mortar and the Internet Sales Tax Winning Friends and Influencing People: Powerful Advocacy Influencing the Future Legislature: Getting Commitments to Support Cities Building Grassroots Support in Your Community Tips for Effective Tracking of Legislation Touching the Tech Future Technology Applications for Local Officials Developing the Technical Infrastructure for the 21st Century Using E-Technology to Connect With Your Citizens Plus: Visit the Technology Solutions Center for the latest applications for cities, and catch the CityLink Tutorial to master the brand new League Internet service that puts information at your fingertips 24/7. Engaging Our Youth (New Strand: Invite your youth leaders to participate!) Youth Leadership Programs You're Doing What? A Sharing Forum on Youth Programs Taking It Home: An Action Planning Workshop Collaborating With Schools and Counties Collaborating on Policies and Programs to Serve Youth Co -Planning Cities and Schools: Building One Community Getting Their Attention: "Every 15 Minutes" Sharing Facilities: Making the Most of Existing Community Resources Making Our Cities Livable How to Develop Affordable Housing Arts and the Enhancement of Your City Green Building: Promoting Energy Efficiency and Waste Reduction in New Buildings Keeping the Best: Historic Preservation and Practical Realities Thriving as A Small City Developing and Implementing a Community Vision in Small Cities Grant Resources for Small Cities Smart Growth in Small Cities: Paradox or Possibility? Enhancing the City Organization Promoting Organizational Learning Developing Interdepartmental Cooperation Building on Our Diversity Focus on Policy Leadership Charting The League's Future: Creating a Strategic Plan The Responsibilities of the Council as Employer Controlling Racial Profiling Focus on Community Services Working With Neighborhoods and Community -Based Organizations to Achieve Your Goals Tapping Technology for Community Services, Parks, and Recreation Programs Accessing Funds From the Recently Approved Bond Measures Removing Barriers to Child Care Services Focus on Legal Issues Internal Organization: City and Council Organization; Exercise of Authority; Conduct of Meetings Brown Act and Open Meetings Issues Conflict of Interest Issues Personnel Issues: Litigation Update; Recruitment and Qualifications; Labor Negotiations; Discipline; Compensation Benefits; Practices and Procedures; Discrimination Litigation Updates: Tort and Civil Rights; Land Use; General Municipal Law Public Records Contracting for Services Focus on Public Infrastructure and Facilities Technology and the Future of Public Works Saving the Big Bucks: Reducing Liabilities Update on NPDES and Water Quality Issues Storm Water Runoff Management: What's Workable? Focus on Law Enforcement New Legislation and Litigation Affecting Law Enforcement Recruiting and Retaining Talent in Police Services Succession Planning in the Police Service Attorney General's All -Zone Meeting Focus on Land Use Planning. Technology Applications for Planners Future Economic Forces on City Planning Planning and Public Safety - Teaming For Safe Cities Win -Win -Win: New Models for Resolving Regional Issues Ballot Box Growth Control Initiatives 072 '0 7 23rd Annual Expo Focus on Employee Relations The Latest Legal Issues in Personnel Workers Compensation Update Dealing With PERS Valuations and the New "Optional" Formulas Supervising Generation X Focus on Fiscal Issues Financial Positioning: How to Prepare for the Next Economic Downturn GASB 34: Separating Myths From Realities City Participation in Ballot Measure Campaigns Proposition 218 Update Focus on Administration and Elections Impacts of Technology on the Brown Act Managing the Contracting Process Handling Initiative and Recall Petitions Effective Writing for Public Officials Focus on Emergency Services NFPA 4+4 - 1582 Update New Legislation Affecting the Fire Service Update on 911 and 311 Pathways Working Relationships Between the Fire Service, Councils and Managers Friday Breakfast Briefings Controlling Shopping Cart Blight Skateboard Parks: Thriving with the Thrashers Dog Parks: Feeding the Fido Fad? Tapping the Resources of the California Statewide Community Development Authority Libraries, the Internet, and Youth Access Regulatory Takings High Speed Rail Service: Proposals and Possibilities Be sure to take time Thursday and Friday (but not on Saturday!) to visit the Expo. The Expo is an excellent opportunity to meet with representatives from over 250 private firms, non-profit organizations and public agencies that provide products and services for the solutions to the issues you face. The Exposition is a "one -stop shopping experience" for products and services relating to all areas of your city, where you will find resources to make a difference in your community. Thursday, September 7 11 :30 a.m. - 6:00 p.m. Complimentary Delegate Luncheon Afternoon Beverage Break Gala Reception Friday, September 8 8:30 a.m. - 3:30 p.m. Complimentary Continental Breakfast Morning Beverage Break Complimentary Delegate Luncheon Afternoon Beverage Break. Exhibitor Prize Drawings The "Free Admission" on Thursday, September 7 (1:30 p.m. - 4:30 p.m.) and Friday, September 8 (1:30 p.m.-3:30 p.m.) offers an opportunity for city staff not attending the Conference to take advantage of the resources of the Expo. Please remind your staff to pick up a free pass to the Expo floor at the League Expo Desk in Hall C of the Anaheim Convention Center. Technology Solutions Center In partnership with Microsoft and Gigabytes, for the second year the League is pleased to present the "Technology Solutions Center." Open throughout the Conference, the Center will display existing technology solutions that are changing the quality of community life. Come visit the Center and see how technology can help you solve some of your city's issues. 073 0 0IR Advance Registration September 7-9, 2000 • Anaheim Convention Center Enter first and last name and official title as they should appear on the name badge and registration card. Please indicate spouse/guest name (if not a city or public official) if attending. If more than three delegates per city are attending, please attach a list of names and titles. Name 1 Title Spouse/Guest (if attending) Name 2 Title Spouse/Guest (if attending) Name 3 Title SpouseiGuest (if attending) ®To help us plan for any special needs, please call the conference registration office at 9251283-2113 if any registrant requires special accommodations for disabilities. Registration Receipts Registration receipts will be sent. Please provide the following: Tine Address State Zip M E-mail Address 1 City/Agency Full Conference City Officials Q $325 =$ Non -City Public Officials @ $350 =$ All Others @ $375 =$ One Day Only City Officials @ $195 =$ Non -City Public Officials @ $220 =$ All Others @ $245 =$ Indicate who and which day Spouse and Guest @ $50 =$ City Attorney Papers' @ $40 =$ For whom Cost of City Attorneys Papers not included in registration amount. Papers will be available at the Conference. If not picked up at the Conference, papers will be mailed after the Conference. League board policy allows city officials who wish to join a board -recognized diversity group to do so in conjunction with this Conference. Simply check on the registration form which caucus(es) you wish to join and include the appropriate dues when you remit the conference registration fee. J I want to join the Latino Caucus; enclosed are my yearly dues of $25. @ $25 =$ Name(s) J I want to join the African -American Caucus; enclosed are my yearly dues of $75. @ $75 =$ 0 Total Payment $ Payment Information Make checks payable to League of California Cities. (No purchase orders, American Express or Discover cards.) ❑ City Check J Personal Check J Visa J Mastercard Name on Credit Card Authorized Signature Please mail to: Credit Card Number LEAGUE OF CALIFORNIACITIES P. 0. Box 1519 Expiration Oat, Lafayette, CA 94548 925/288-2118 For those paying with credit card ONLY, you may fax to 910/658-8220. This form must be postmarked by The Advanced Registration deadline of Friday, August 4, 2000 to qualify for the CityBooks bonus. 074 0j Al Tii!t 4 4 Q" COUNCIL/RDA MEETING DATE: July 18, 2000 1-11 D u_ Authorization for Overnight Travel for the Director of Building and Safety to Attend the International Conference of Building Officials' Annual Business Meeting, San Francisco, CA, September 5-9, 2000 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve authorization for overnight travel for the Director of Building and Safety to attend the International Conference of Building Officials' Annual Business Meeting in San Francisco CA, September 5-9, 2000. FISCAL IMPLICATIONS: The costs associated with the attendance at the meeting will be funded through the Building and Safety Administration Travel and Training fund, account # 101-351-637- 000. The breakdown of estimated expenditures for this seminar is as follows: • Registration $ 350 • Meals 100 • Lodging 305 • Transportation 2599 Total $1,014 CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: AB 717, which was passed by the State of California, requires that Building Department personnel receive 45 hours of continuing education every three years. Attendance at the Annual Business Meeting is an efficient and cost effective means of meeting this mandate. Please see Attachment 1 for the tentative program. 075 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for overnight travel for the Director of Building and Safety to attend the International Conference of Building Officials' Annual Business Meeting in San Francisco CA, September 5-9, 2000; or 2. Do not approve the request for overnight travel; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Direct r of Building & Safety Attachment: 1. ICBO Annual Conference Information �p.ptov for submissi b . Thomas P. Genovese, City Manager O!6 ATTACHMENT 1 Monday, September 4, 2000 ICBO ES Evaluation Committee Meeting Early Registration Open Tuesday, September 5, 2000 Golf Tournament Registration Open Nominating Committee Interviews Chapter Off -site Pre -conference Activities Wednesday, September 6, 2000 Registration Open Expo Open Companion In-house Program Chapter Forum Fducation Program General .kssemb;y Luncheon Exhibitor Reception Welcoming Event Dinner Thursday, September 7, 2000 Fun Run/Walk Registration Open Continental Breakfast Expo Open ICBO Elections/Business Session Education Program Companion Off -site Tour/Lunch Past Presidents/Chairmen/Special Awards Luncheon Friday, September 8, 2000 Fellowship Breakfast (by reservation) t Registration Open ICC Code Development Hearings Companion Tour Off-site/Lunch (Delegates on own today for lunch.) Saturday, September 9, 2000 ICC Code Development Hearings International Forum Installation Luncheon (Delegates Only) Reception Annual Banquet T1,1'« 8:00 a.m.-6:00 p.m. 12:00 p.m.-5:00 p.m. 6:00 a.m. 7:00 a.m.-7:00 p.m. 9:00 a.m.-5:00 p.m. (See Chapter flyer for times) 7:00 a.m.-5:00 p.m. 7:00 a.m.-5:00 p.m. (Closed for lunch) 9:00 a.m.-11:30 a.m. 9:00 a.m.-12:00 p.m. 30.00 a.m.-5:00 p.m. i �.10 a �n.-1:30 p.m. p.ni.-7:00 p.n1. 7:00 p.m.-10:00 p.m. 6:00 a.m. 7:00 a.m.-5:00 p.m. 7:00 a.m: 8:45 a.m. 7:00 a.m.-11:00 a.m. 5:00 a.m.-10:30 a.m. 10:30 a.m.-4:30 p.m. 9:01) a.m.-2:00 p.m. 12:00 p.m.-1:30 p.m. 6:30 a.m.-8:30 a.m. 7:00 a.m.-5:00 p.m. 8:00 a.m.-10:00 p.m. 10:00 a.m.-3:00 p.m. 7:00 a.m.-4:00 p.m. 9:30 a.m.-5:00 p.m. 12:00 p.m.-1:30 p.m. 6:00 p.m.-7:00 p.m. 7:00 p.m.-10:00 p.m. 077 Seminar Descriptions (continued) gaining recognition and being visible, the indispensable code official, the code official into the 21st century, and numerous other important topics. The Code Official's Greatest Challenge: Personnel Management, Part 1—Employ rent Issues This session introduces the attendee to many of the issues fac- ing today's code enforcement official with regard to department employees. Some of the main issues to be discussed include when to hire and hii;i,g- the right person, ;nb intervieevs, literacy problems, drugs in the T;' ,,icus employee, absen- teeism ar.d t,ow to pre,e-nt staff borncut. The Code Official's Greatest Challenge: Personnel Management, Part 2-11ehavlor Issues This training session is a continuation of the Code Official's Greatest Challenge: Personnel Management, Part 1— Employment Issues. Issues to be explored include sexual harass- ment, cultural diversity, age and gender differences, the X Generation, handling grievances, mitigating workplace conflict and performance evaluations. I'm a Building Official and You're a Computer. So What Can You Do Far Me? This program looks at tt.,2 various paths or cn to building and code enforcement personnel and departments for creating greater effi- ciencies of time and energy. Presentation and commentary on the incorporation of in-house, field and Internet systems to aid you, the building official, as well as owners and contractors. Performance -Based Codes and the ICC The purpose of this session is to provide an overview of the August 2000 release of the joint "Performance Code" produced by the ICC Performance Building and Fire Code Committees. As part of this discussion, time will be spent describing how this document will be entered it to the code change process. Additionally, this session will provide so„ , insight as to how this code may be applied. Design Concepts of the International Energy Conservation Code`" (IECC) This session focuses on the major elements of the new 2000 IECC. Items to be discussed during the presentation include effective use of energy in new building construction, building envelope, mechanical systems, electrical systems and service water heating systems. Introduction to the International Residential Code" (IRC) A series of training programs based on the 2000 IRC, these sem- inars are designed to introduce the attendee to many of the basic fire- and life -safety and structural provisions of the International Residential Code. These programs till be of speci_il interc3t to architects, engineers, code enforcement oifici l , pins cta�ttur ers and building designers seeking a general overview of specif- ic regulatory provisions of the IRC. Building Design Concepts of the IRC The structural building construction issues a designer must con- sider for residential occupancies are now included in the new International Residential Code. Design issues relating to a !_'+Iild- ing's structural support system are determined using prescriptive methods outlined in the IRC. This training session examines the IRC provisions regulating foundation design and structurai mate- rials. Bul?ding Planning Concepts of the "�C There are several i„e .._�d prior to beginning the dc'�,.`gn of 3 ui ;o,` i _�r cca;pancy. These issues include building planning, fire occupant needs, building envelope and building scr�[. _ . Tl se and many other issues will be examined in this training ses.;,� n. Frost Protected Shallow Foundations IRC provisions for frost protection using thermal insulation will be presented. Topics will include methods of frost protection and prescriptive insulation designs for heated buildings, unheated buildings, and additions. Calculation of insulation dimensions and potential applications for commercial construction . Jil ilso be examined. Plumbing Issues of the IRC and IPC This session explores the major issues of the IRC's plumbing pro- visions and similar provisions for commercial applications of tite International Plumbing Code' (IPC). The materials presented include identifying the key elements of the IRC and IPC relating to the installation and inspection of plumbing systems, water dis- tribution, building sewers and drainage systems, plumbing fix- tures and water heaters. Mechanical Issues of the IRC, IFGC and IMC The materials presented in th:z, session will assist the attendee in applying the residential and !:gnt-commercial provisions of the International Residential Code, i, -national niel Gas Code, (IFGC) and the International Mechani_al Code (Ii IC) relating to mechanical system installations and field inspections. Items for discussion include how to identify the key elements of a mechan- ical system, approved equipment location and access, control devices, warm -air heating, return air, vented appliances and hir- naces, combustion air renting, ranges, clothes dryers and kitchen hoods. International Property ,Maintenance Code, (IP<<iC) The provisions of the Arternational Property Maintenance Code apply to all existing residential and nonresidential buildings. The provisions constitute a minimtini set of requirements that go,.,-rn the interior of the building, the structural integrity, and also file cendition of the .,xterior and the sl_irr�)ucditt s ��n tLe !ot. T! i, ir,ljor one must consider for the maintenance of properti•_s and ing buildings. {` '` 0'18 T4'y,l 4 4 Qum& AGENDA CATEGORY: BUSINESS SESSION: July 18, 2000 COUNCIL/RDA MEETING DATE: CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Authorization for Overnight Travel for the Community Safety Manager to Attend a Training Conference Given PUBLIC HEARING: by The California Emergency Services Association, Located in South Lake Tahoe, CA, October 15 through 19, 2000 RECOMMENDATION: Approve authorization for overnight travel for the Community Safety Manager to attend a Training Conference given by The California Emergency Services Association, located in South Lake Tahoe, CA, October 15 through 19, 2000. FISCAL IMPLICATIONS: The training will befunded from Travel, Training and Meetings Account #101-355-637- 000. The breakdown of estimated expenditures for this class is as follows: ♦ Registration $ 275 ♦ Meals 125 ♦ Travel 600 ♦ Hotel 500 Total $ 1500 CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: This four -day conference will cover past disaster responses, disaster preparations, shelter issues, exercise design, etc. There will be presentations by Dallas Jones (Director of The Federal Emergency Management Agency), Office of Emergency Services, The Red Cross and many others. 079 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for overnight travel for the Community Safety Manger to attend the Training Conference given by The California Emergency Services Association, located in South Lake Tahoe, CA, October 15 through 19, 2000; or 2. Do not approve the request for overnight travel; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Building and Safety Director Approved for submission by: � J Thomas P. Genovese, City Manager Attachment: 1. Conference overview showing training subjects 002 080 ATTACHMENT 1 CALIFORNM EMERGENCY SERVICES ASSOCIATION CONFERENCE 2000 OCTOBER 16-19, 2000 EMBASSYSUITES SOUTH LAKE TAHOE, CA "PARTNERING IN THE NEW MILLENNIUM" This year's Conference will offer a wide variety of topics for CESA members and guests. The Conference Program scheduled to date is as follows: October 15, 2000 (Sunday) Golf Tournament at Lake Tahoe Golf Course beginning at 0800 with a breakfast (optional) and Tee time is 1000. Tournament package includes green fees, cart and driving range. For Golf Tournament information please call Pete Daley at 530-822-4698. October 16, 2000 (Monday) The training day has not been finalized at this time, but position training is one of the subjects being considered. October 17, 2000 (Tuesday) This is the official opening day of the Conference. Our opening speaker will be the South Lake Tahoe Mayor followed by Dallas Jones, Director of the Governor's Office of Emergency Services. Chris Castro of Ernst & Young will present "Continuity for E Commerce". In the afternoon there will be three breakout sessions with each breakout session being repeated. They are as follows: Flood Inundation Mapping with GIS (you won't want to miss this!) Large Scale Exercise Design (a multimedia presentation) EMS Shelter Issues October 18, 2000 (Wednesday) The morning session will begin with the Fire Chaplain followed by Jim Buika (FEMA) presenting FEMA Partnering — HAZUS. Scott McAfee (OES) and Brian Quinn (Charles Schwab) will join Jim in identifying the capabilities of this program for the public and private sector. The facts behind the fatal flight of Alaska Flight 261, with Ventura County OES, Alaska Airlines, American Red Cross and NTSB representatives. 0 6 4 In the afternoon there will be three breakout sessions, with each breakout session being repeated. They are as follows: Business Continuity Plans Intellsys Group — Latest & Greatest in Audio Visual Equipment Planning to meet the needs of Vulnerable people in Disasters. The Awards Banquet will be held on Wednesday evening at 7 p.m. October 19, 2000 (Thursday) The general session will have a presentation by the President of IAEM, followed by the CESA Chapter meetings and the State CESA Meeting. The Conference will adjourn at 1100. Current conference information, conference registration forms, vendor registration/information and golf tournament information can be found at: www.cesa.net This website will be up -dated as more information becomes available. Please check the website or e-mail us at: cesair@snowcrest.net The conference registration fee includes the following: Training Session on Monday. Lunch on Tuesday and Wednesday. Banquet dinner on Wednesday evening. Inland Chapter sponsored Reception on Tuesday. All handouts. Coffee and soft drinks during conference sessions. GUEST FEES: Lunch $20.00 each Banquet $40.00 each 084 REGISTRATION FORM CESA ANNUAL STATEWIDE CONFERENCE October 16-19, 2000 "Partnering in the New Millennium" Embassy Suites, So. Lake Tahoe, California NAME: ORGANIZATION: TITLE ADDRESS: CITY/STATE/ZIP: TELEPHONE: FAX: E-Mail Address: CESA Membership Number CONFERENCE FEES: NOTE: The "Early Bird" discount ends on August 1, 2000 CESA Member Early Bird Discount $275 (Postmarked by 8-1-00 w/payment) $ Non -Member Early Bird Discount $325 (Postmarked by 8-1-00) $ CESA Member Conference Fee $325 (Post marked after 8-1-00) $ Non -Member Conference Fee $375 (Post marked after 8-1-00) $ Conference Fee includes Lunch on Tuesday/Wednesday, Awards Banquet dinner on Wednesday and reception on Tuesday. GUESTS ONLY: I ❑ Lunch (Tuesday) ❑ Lunch ( Wednesday) ❑ Awards Banquet Number of Lunches x $20.00 = $ Number of Banquets x $40.00 = $ Please indicate Banquet choice: ❑ Apple Almond Stuffed Chicken ❑ Black Angus Prime Rib of Beef ❑ Vegetarian I TOTAL REGISTRATION CESA Member $ Non -Member $ IPlease make check payable to CESA-llt and mail to Nellie Lee Barber, CESA-IR, PO Box 8087, Red Bluff, California, 96080. Registration deadline is October 2.2000. No refunds given after this date. Purchase orders are not accepted. For additional conference information and any special needs request contact: Nellie Lee Barber (530) 224-4113 cesair@snowcrest.net FAX 530-224-4114 . Tdit 4 4Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: ,July 18, 2000 CONSENT CALENDAR: ITEM TITLE: Authorization for Overnight Travel for STUDY SESSION: the Public Works Director/City Engineer to Attend the 2000 International Public Works Congress and PUBLIC HEARING: Exposition Sponsored by the American Public Works Association (APWA) in Louisville, Kentucky on September 10, 2000 through September 13, 2000 Approve authorization for overnight travel for the Public Works Director/ City Engineer to attend a 4-day International Public Works Congress and Exposition sponsored by the American Public Works Association (APWA) in Louisville, Kentucky on September 10, 2000 through September 13, 2000. The breakdown of estimated expenditures for this conference is as follows: ► Registration $ 350.00 ► Room $ 500.00 ► Travel $ 500.00 ► Meals $ 150.00 Total $1,500.00 Funds have been approved for this conference as part of the Fiscal Year 2000/2001 Budget in the Public Works Administration Travel and Training Account #101-451- 637-000. None. T:\PWDEPT\COUNCIL\2000\000718a.wpd The 2000 International Public Works Congress and Exposition is sponsored by the American Public Works Association (APWA). This yearly International Seminar and Exposition is for Public Works Directors, City Engineers, and Maintenance Managers, and provides education and direction on a number of issues facing Public Works Departments throughout the nation and around the world. A number of seminars and discussions are available in operation practices, management practices, regulatory compliance, better business tools, advance technology, funding opportunities, and practical solutions. In addition to all of these seminars, there is a full exposition hall, showcasing advancements in materials and equipment. This congress and exposition also provides the opportunity to network with peers from throughout the nation and around the world providing a forum to find ways to solve problems, become more proactive, and stretch the City's resources with new ideas and innovations. The alternatives available to the City Council include: 1. Approve authorization for overnight travel for the Public Works Director/ City Engineer to attend a 4-day International Public Works Congress and Exposition sponsored by the American Public Works Association (APWA) in Louisville, Kentucky on September 10, 2000 through September 13, 2000; or 2. Do not approve authorization for overnight travel for the Public Works Director/ City Engineer to attend a 4-day International Public Works Congress and Exposition sponsored by the American Public Works Association (APWA) in Louisville, Kentucky on September 10, 2000 through September 13, 2000; or 3. Provide staff with alternative direction. Respectfully submitted, ,�Z d�?� Chris A. Vogt Public Works Director/City Engineer Approve9d for submis b Thomas P. Genovese City Manager T:\PWDEPT\COUNCIL\2000\000718a.wpd T4ty,, 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: July 18, 2000 CONSENT CALENDAR: ITEMTITLE: Acceptance of Improvements STUDY SESSION: Associated with Tract 25363-2, Century Homes PUBLIC HEARING: Accept improvements to Tract 25363-2 and authorize staff to release security upon receiving warranty security. Acceptance of the improvements will impact the General Fund as follows: Maintenance and street sweeping is estimated to be $240 annually. Landscape maintenance for the retention basin is estimated to be $6,218 annually. None. This Century Homes subdivision is located south of Miles Avenue and east of Adams Street (Attachment 1). All improvements are now complete and other obligations of the Subdivision Improvement Agreement have been satisfied. Included as Attachment 2 is a spreadsheet indicating security to be released after the City receives the warranty security. The alternatives available to the City Council include: 1. Accept improvements to Tract 25363-2 and authorize staff to release security upon receiving warranty security; or 2. Provide staff with alternative direction. T:\PWDEFRCOUNCIL\2000\000718d.wpd Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: T J homas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Security Outline T AMDEMCOUNCIL\2000\000718d. wpd 002 ATTACHMENT 1 MILES A Q O VICIN.TTY MAP NO SCALE ATTACHMENT 2 TRACT 25363-2 Performance Payment Warranty Improvement Security Security Security Grading $189,856 $189,856 $18,986 On -site Streets $148,952 $148,952 $14,895 Sewer $53,969 $53,969 $5,397 Water $87,089 $87,089 $8,709 Retention Basin $384,000 $384,000 $38,400 Electrical $29,700 $29,700 $2,970 Monuments $6,820 $0 $0 $900,386 $893,566 $89,357 Off -site Streets (Participatory) $19,284 (25% of 660' of Westward Ho Drive) Retain full amount of participatory improvement security until improvements are constructed. Release performance security when warranty security is received. Release payment security in 90 days (October 18,2000). Release warranty security in one year (July 18, 2001). T:\PWDEPT\COUNCIL\2000\000718d.wpd 005 T4t!t 4 4 Q" COUNCIL/RDA MEETING DATE: July 18, 2000 ITEM TITLE: Acceptance of Improvements Associated with Parcel Map 28525-1, Stamko Development AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: /d STUDY SESSION: PUBLIC HEARING: Accept improvements to Parcel 28525-1 and authorize staff to release security upon receiving warranty security. Acceptance of these improvements will have an impact on the General Fund estimated to be $488 annually for street sweeping. None. Parcel 28525-1 is located south of Highway 111 and east of Adams Street (Attachment 1). All improvements are now complete and other obligations of the Subdivision Improvement Agreement have been satisfied. Included as Attachment 2 is a spreadsheet indicating security to be released after the City receives the warranty security. The alternatives available to the City Council include: 1. Accept improvements to Tract 28525-1 and authorize staff to release security upon receiving warranty security; or 2. Provide staff with alternative direction. 090 T:\PWOEPT\COUNCIL\2000\000718c.wpd Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Security Outline 091 T:\PW DEPT\COUNCI L\2000\000718c. wpd 002 ATTACHMENT 1 to (n O_ HWY 111 a = 0 cn ~ J TO INDIO W Z —� i AVENUE 48 Z N Z ui 0 3 � w 3 AVENUE 50 Z w N W VICINITY MAP ws 092 004 Improvement Grading Streets and Drainage Sewer Water Perimeter Landscape Electrical Monuments Traffic Signal (Participatory) ATTACHMENT 2 TRACT 28525-1 Performance Payment Warranty Security Security Security $104,165 $104,165 $10,417 $988,802 $988,802 $98,880 $80,025 $80,025 $8,003 $219,792 $219,792 $21,979 $193,700.10 $193,700.10 $19,370 $344,362 $344,362 $34,436 $4,000 $4,000 $0 $1,934,846.10 $1,934,846.10 $193,085 $150,000 Retain full amount of participatory improvement security until improvements are constructed. Release performance security when warranty security is received. Release payment security in 90 days (October 18, 2000). Release warranty security in one year (July 18, 2001). 093 T:\PWDEPT\COUNCIL\2000\000718c.wpd 005 T4'y,l 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: July 18, 2000 CONSENT CALENDAR: ITEM TITLE: Adoption of a Resolution Granting STUDY SESSION: Conditional Approval of a Final Map and Subdivision Improvement Agreement for Parcel 29351, La Quints PUBLIC HEARING: Corporate Center, 1 1 1 Venture, LLC Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Parcel Map 29351, 1 1 1 Venture, LLC. None. Parcel 29351 is located on the south side of Highway 1 1 1 between Adams Street and Dune Palms Road (Attachment 1). This Final Map creates 12 parcels (Attachment 2). The developer has requested City Council's conditional approval of the Final Map, which will allow 30 days for completion of its processing. As of July 10, 2000, City staff has not received approval of the Final Map from the City's Acting Surveyor; however, it is expected that a technically correct map will be submitted within the time allowed with its conditional approval. A Subdivision Improvement Agreement has been executed by the developer (Attachment 3); however, associated securities have not been received. As a result, City staff has prepared the attached Resolution which provides for conditional approval of the Final Map and Subdivision Improvement Agreement. The approval is contingent upon receipt, within 30 days (August 17, 2000), of a technically correct Final Map suitable for recording by the County Recorder with all required signatures except for the City Clerk. 094 T:\PWDEPT\COUNCIL\2000\000718e.wpd Once these items are received, the City Clerk will affix the City Seal to the Final Map, provide the Subdivision Improvement Agreement for execution by the City Manager, and offer the Final Map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the Final Map will be considered disapproved, and will be rescheduled for City Council consideration only after all required items have been received. The developer has demonstrated to City staff that sufficient progress has been made with the documents required for conditional final map approval. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Parcel Map 29351, 1 1 1 Venture, LLC; or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Parcel Map 29351, 1 1 1 Venture, LLC; or 3. Provide staff with alternative direction. Respectfully submitted, C ris A. Vogt - Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement 0915 TAMDEMCOUNCI L\2000\000718e. wpd 00ti RESOLUTION NO. 2000- RESOLUTION OF THE CITY COUNCIL OF LA QUINTA GRANTING CONDITIONAL FINAL MAP APPROVAL OF PARCEL MAP 29351, AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps; and WHEREAS, the City Council as a matter of policy allows a subdivider to have city staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items; and WHEREAS, the subdivider has demonstrated to city staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including city staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of city staff; and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration; and WHEREAS, the City Council relies on professional city staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional city staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, the City Council of La Quinta does hereby find, determine, order and resolve as follows: Section 1. The final map for Parcel 29351 is conditionally approved provided the subdivider submits all required items on or before August 17, 2000. Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms with the tentative map, the Subdivision Map Act and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements to the City Engineer's satisfaction. A. Produced a technically correct drawing of the map area that is suitable for recording by the County Recorder B. Has obtained all requisite signatures on the map title page, except for the Cit Clerk's signature. C. Has submitted to the City security in the amounts and types required by the Subdivision Improvement Agreement. 003 Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on August 17, 2000. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 18`h day of July, 2000, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. Katherine Jenson City Attorney 007 004 ATTACHMENT 1 VICINITY NTS The Keith Companies In<c 1 41-865 Boordwalk, Suite 101, Palm Desert, CA 92211 (760) 346-9844 CHANNEL Tr) wnin u AMD LA QUINTA CORPORATE CENTRE PARCEL MAP 29351 0,919 006 WAO I t9CeZ VW Ig z'� 10 3 as 3 4 CD o 0 a H �! a� a 549 e 11a I i a a aaa�aaa F r� a gi < <� Alin �n• ��-� 7� H �m b N — W A•aa p a Q $ani allea: g �yS - 5 ln1 fill '111es�g!Q !�x� z agdam; N! 11 a a a a o o B S El OVOS SNIIVd 3Nna h utamt — — Boa .t"xwq .tn�Rt � tw �� r,NN JLRLt � I C'' • R � ,�, fir/ g; A -:�� O — — — — _i / yt �� -. 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W N N W z J N W W cy- Q t0 W � 19 11 11 Arm ` IMSZ.Ct OON I w W U a I Ell \ I ' XO Q I o t t I a j r r r,� r rr /o / 102 CITY OF LAQUINTA ATTACHMENT 3 SUBDIVISION IMPROVEMENT AGREEMENT Parcel Map 29351 THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this day of , 20 , by and between 111 Venture, LLC, a California Limited Liability Company, hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or parcel map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Parcel Map 29351 (the "Parcel Map") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the. payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible. escrow agent or trust company, at City's option. 10 3 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\PM29351.wpd Page 1r 1 1 U t 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.B., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). 1oe4 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\PM29351.wpd POe f 02" 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\PM29351.wpd Page 3pf 3 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans. shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. . 106 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\PM29351.wpd Page 4d1 4 and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. 107 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\PM29351.wpd r?T 5 6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: Thomas P. Genovese, City Manager ATTEST: City Clerk SUBDIVIDER: By: Title: a By: Title: Reviewed and Approved: City Engineer Approved as to Form: City Attorney Date City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 111 Venture, LLC 74-333 Hwy 111, Suite 207 Palm Desert, CA 92260 (760)674-9001 71101600 Date Date Date Date 108 T:\PW DEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\PM29351.wpd 016 Page 6 of 6 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT No. 5907 State of C� aLIL, � County �o7 On -c5Z000 before me, 's e DATE 2610 � NAME, TITLE OF OFFICER - E.G., personally appeared DOE, NOTARY PUBLIC - NAMES) OF SIGNER(S) ❑ personally known to me - OR - EA --proved to me on the basis of satisfactory evidence to be the personify whose name(4) is/Afe subscribed to the within instrument and ac- knowledged to me that he/,sfie/t}06y executed the same in his/tXr/�Oir authorized RE-GENIAHENs - - capacity(i ), and that by his/,Wr/th4ir Oartanbdott #1 to7fl41 signature on the instrument the personJ, Z ' NO � CdkOft � �' or the entity upon behalf of which the WCOMn.a#mAW71,21XID personM acted, executed the instrument. WITNESS my hand and official seal. SIGN TUBE OF NOTARY OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER ❑ INDIVIDUAL ❑ CORPORATE OFFICER TITLE(S) ❑ PARTNER(S) ❑ LIMITED ❑ GENERAL ❑ ATTORNEY -IN -FACT ❑ TRUSTEE(S) ❑ GUARDIAN/CONSERVATOR ❑ OTHER: SIGNER IS REPRESENTING: NAME OF PERSON(S) OR ENTITY(IES) DESCRIPTION OF ATTACHED DOCUMENT TITLE OR TYPE OF bOCUMENT NUMBER OF PAGES DATE OF DOCUMENT SIGNER(S) OTHER THAN NAMED A134/10 01993 NATIONAL NOTARY ASSOCIATION • 8236 Remmet Ave., P.O. Box 7184 • Canoga Park, CA 91309-7184 0 17 Exhibit A SECURITY - PARCEL MAP 29351 Except as otherwise provided herein, Subdivider shall furnish performance security and labor & materials security prior to agendization of the Map for approval by the City Council. Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount.. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Improvement Description Performance Labor & Materials Streets and Drainage 590,124 590,124 Water 143,182 143,182 Sewer 104,275 104,275 Perimeter Landscaping 141,880 141,880 Whitewater Channel Lining 27,390 27,390 Hwy 111 Median (Deferred)" 60,775 0 Monumentation 5,700 0 Total: $1,073,326 $1,006,851 ' The responsibility for construction and timing of this deferred improvement will be determined at a future date. 110 018 AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: July 18, 2000 CONSENT CALENDAR: � a - ITEM TITLE: Adoption of a Resolution Authorizing the STUDY SESSION: City Manager to Execute Contract No. 99LL341 161 Between the Bureau of Reclamation, Coachella PUBLIC HEARING: Valley Water District, and the City of La Quinta for the License Relating to the Construction, Reconstruction, Installation, Operation, Maintenance, and Widening of the Jefferson Street Bridge Over the All American Canal Adopt a Resolution of the City Council authorizing the City Manager to execute contract No. 99LL341 161 between the Bureau of Reclamation, Coachella Valley Water District (CVWD), and the City of La Quinta for the license relating to the construction, reconstruction, installation, operation, maintenance, and widening of the Jefferson Street bridge over the All American Canal. There is a processing fee of $971 .00 for the license. Adequate funding is available within the project contingency account (401-688-663-000). Per the MOU with CVAG, the City will be responsible for 25% of the processing fee amount. None. On March 18, 1997, the City Council approved the original Reimbursement Agreement and Memorandum of Understanding (MOU) between the Coachella Valley Association of Governments (CVAG), City of La Quinta, City of Indio, and the County of Riverside for the Jefferson Street Ultimate Improvements from Indio Boulevard to Avenue 54. The MOU identifies the City of La Quinta as the lead agency and the City of Indio and County of Riverside as the cooperating agencies. On April 29, 1997, the CVAG Executive Committee approved the original Reimbursement Agreement and MOU between the City of La Quinta, City of Indio, County of Riverside, and CVAG. 11I T:\PWDEPT\COUNCIL\2000\000718f.wpd On March 16, 1999, the City Council approved Amendment No. 1 to the CVAG MOU. Amendment No. 1 provides a 75% (CVAG) and 25% (Local) split between CVAG and the affected jurisdictions for the funding of this project. This amendment was approved by the CVAG Executive Committee on February 22, 1999. The All American Canal is in the jurisdiction of the United States Department of the Interior Bureau of Reclamation (BOR). The canal is used to deliver irrigation water and is operated and maintained for the BOR by the Coachella Valley Water District who acts as the BOR's agent. By executing this contract (Attachment 1) the City will acquire the necessary license to construct, reconstruct, install, operate and maintain the bridge on Jefferson Street over the All American Canal. The existing bridge is a precast, post -tension concrete two-lane bridge. As part of the Jefferson Street Improvements, the existing two-lane bridge is to be removed and a new six -lane bridge with a raised center median is to be constructed in its place to conform with the ultimate improvements to Jefferson Street. The City Attorney has reviewed this document and does not have any exceptions. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council authorizing the City Manager to execute contract No. 99LL341 161 between the Bureau of Reclamation, Coachella Valley Water District, and the City of La Quinta for the license relating to the construction, reconstruction, installation, operation, maintenance, and widening of the Jefferson Street bridge over the All American Canal; or 2. Do not adopt a Resolution of the City Council authorizing the City Manager to execute contract No. 99LL341161 between the Bureau of Reclamation, Coachella Valley Water District, and the City of La Quinta for the license relating to the construction, reconstruction, installation, operation, maintenance, and widening of the Jefferson Street bridge over the All American Canal; or 3. Provide staff with alternative direction Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer 1 002 T AMDEMCOU NCI L\2000\000718f. wpd Approved for submission by: Thomas P. Genovese City Manager Attachments: 1. Contract No. 99LL341 161 113 T:\PWDEPT\COUNCIL\2000\000718f.wpd 003 RESOLUTION NO. 2000- RESOLUTION OF .THE CITY COUNCIL OF LA QUINTA AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 99LL341161 BETWEEN THE BUREAU OF RECLAMATION, COACHELLA VALLEY WATER DISTRICT, AND THE CITY OF LA QUINTA FOR THE LICENSE RELATING TO THE CONSTRUCTION, RECONSTRUCTION, INSTALLATION, OPERATION, MAINTENANCE, AND WIDENING OF THE JEFFERSON STREET BRIDGE OVER THE ALL AMERICAN CANAL WHEREAS, on March 18, 1997, the City Council approved the original Reimbursement Agreement and Memorandum of Understanding (MOU) between Coachella Valley Association of Governments (CVAG), City of La Quinta, City of Indio, and the County of Riverside for Jefferson Street Ultimate Improvements from Indio Boulevard to Avenue 54. The MOU identifies the City of La Quinta as the lead agency and the City of Indio and County of Riverside as the cooperating agencies; and WHEREAS, on March 16, 1999, the City Council approved Amendment No. 1 to the CVAG MOU. Amendment No. 1 provides a 75% (CVAG) and 25% (Local) split between CVAG and the affected jurisdictions for the funding of this project. This amendment was approved by the CVAG Executive Committee on February 22, 1999; and WHEREAS, on June 29, 1999, the City Council awarded a contract to construct street improvements on Jefferson Street from Avenue 54 to Highway 111 which included the widening of the existing bridge over the All -American Canal from two - lanes to six -lanes; and WHEREAS, the existing Jefferson Street bridge over the All -American Canal is within the jurisdiction of the United States Department of the Interior Bureau of Reclamation; and WHEREAS, the Coachella Valley Water District acts as the Bureau of Reclamation's agent on matters regarding the portion of the All -American Canal in question; and WHEREAS, City Council relies on professional city staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve execution of this contract subject to review and confirmation of the required items by professional city staff, within a reasonable period of time as specified by the City Council. 114 T:\PWDEPT\COUNCIL\2000\000718f.wpd 004 NOW, THEREFORE, the City Council of La Quinta does hereby find, determine, order and resolve to authorize the City Manager to execute Contract No. 9911341 161 between the Bureau of Reclamation, Coachella Valley Water District, and the City of La Quinta for the license relating to the construction, reconstruction, installation, operation, maintenance, and widening of the Jefferson Street bridge over the All American Canal. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 181h day of July 2000, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 1,13- T:\PWDEPT\COUNCIL\2000\000718f.wpd 005 ATTACHMENT 1 ORIGINAL Contract No. 99LL341161 UNITED STATES DEPARTMENT OF THE INTERIOR BUREAU OF RECLAMATION YUMA AREA OFFICE YUMA, ARIZONA BOULDER CANYON PROJECT, ALL-AMERICAN CANAL SYSTEM, COACHELLA DIVISION, CALIFORNIA LICENSE RELATING TO THE CONSTRUCTION, RECONSTRUCTION, INSTALLATION, OPERATION, MAINTENANCE AND WIDENING OF THE JEFFERSON STREET BRIDGE THIS LICENSE, made as of the day of , 19 in pursuance of the Act of Congress of June 17, 1902 (32 Stat. 388), and Act of Congress approved August 4, 1939 (53 Stat. 1187), as amended August 18, 1950 (64 Stat. 463), between THE UNITED STATES OF AMERICA, acting by and through the Bureau of Reclamation; Department of the Interior, hereinafter referred to as the `United States," represented by the officer executing this License, hereinafter referred to as the "Contracting Officer," and COACHELLA VALLEY WATER DISTRICT , organized and existing under and by virtue of the laws of the State of California, hereinafter referred to as "District", and CITY OF LA QUINTA, hereinafter referred to as the "Contractor"; WITNESSETH: WHEREAS, the Contractor desires the consent of the United States and the right to construct, reconstruct, install, operate, maintain and widen the Jefferson Street Bridge, with all necessary appurtenances within, on, over and across certain lands which the United States owns in fee or has reserved Rights -of -Way; and WHEREAS, the granting of such consent and right by the United States and the exercise of such rights by the Contractor under the terms and conditions herein provided will be compatible with the purposes for which the lands or interests in the lands are being administered on behalf of the United States; 116 007 l r � . NOW, THEREFORE, in consideration of the mutual covenants and conditions hereinafter set forth, the parties hereto agree as follows: 1. DESCRIPTION OF PROPERTY. Subject to the conditions hereinafter set forth, the United States does hereby consent to the construction, reconstruction, installation, operation, maintenance and widening by the City of La Quinta, as described on Exhibit A, which is attached hereto and by this reference made a part hereof, located within the following described land: Location: San Bernardino Meridian, Riverside County, California Township 6 South, Range 7 East secs. 8 and 9, portions thereof. 2. MISCELLANEOUS CONDITIONS. In the use of the above -described premises, the Contractor shall faithfully observe each of the following conditions: (a) The Contractor, at its sole expense, shall construct, reconstruct, install, operate, maintain, and widen said Jefferson Street Bridge in conformity with the applicable regulations of Federal, State, and local regulatory agencies, including but not limited to, those relating to pollution and environmental control. (b) All construction and installation work pursuant to this License will be inconformity with the specifications approved in advance by the Area Manager, Yuma Area Office, United States Department of the Interior, Bureau of Reclamation, Lower Colorado Region, Yuma, Arizona, hereinafter referred to as the "Area Manager," and shall be conducted by the Contractor at all times in a manner satisfactory to the Area Manager. (c) The Contractor shall at all times, and at its sole expense, operate and maintain and make necessary repairs and replacements on said facilities in a good and workmanlike manner, and so as not to interfere with the proper use and operation of or cause injury or damage to any property, irrigation and drainage facilities, or works of the United States. All equipment installed, operated, and maintained pursuant to this License will be maintained in a safe condition satisfactory to the Area Manager. The Contractor will reimburse the United States for all injury or damage to property, irrigation 99LL341161 2 117 008 and drainage facilities, or works of the United States arising out of the utilization of the rights granted pursuant to this License which is caused by the Contractor, its officers, agents, or employees, and the Contractor will promptly pay any bills rendered therefor by the United States. (d) The Contractor shall at all times keep the construction area, including storage areas used by the Contractor, free from accumulations of waste materials or rubbish. (e) Prior to completion of the work, the Contractor shall remove from the vicinity of the work all rubbish, unused materials, concrete forms, and other like material, belonging to the Contractor or used under the Contractor's direction during construction, and all work areas shall be left in a neat condition. (f) During the performance of the work, the Contractor will carry out proper and efficient measures wherever and as often as necessary to reduce the dust nuisance, and to prevent dust which has originated from its operations from damaging crops, orchards, cultivated fields, and dwellings, or causing a nuisance to persons. (g) The Contractor shall reimburse the United States for any and all costs and expenses incurred in the defense of any action which challenges the Contractor's use of the above -described lands. (h) The Contractor shall not use the premises described in Article 1 above or permit the use thereof for any purpose except as set forth in said Article 1. (i) This License is personal, revocable, and nontransferable, and shall not be construed as granting to the Contractor any right, title, or interest in said lands. (j) The rights granted by this License are subject to the rights of the United States to use said lands, and to existing rights in favor of the public or third parties. The Contractor recognizes that it is its sole responsibility to make whatever arrangements as are necessary to obtain such rights as may be required by the Contractor from any other party or parties holding any other interest in said lands. (k) The Contractor shall take the necessary precautions to prevent debris and materials from falling into the Coachella Main Canal during demolition, construction, reconstruction, and widening of said bridge. 99LL341161 3 11.3 ME (1) All concrete used in the construction, reconstruction, and widening of said bridge shall meet a minimum of 4,000 p.s.i. (compressive), and reinforcing steel shall meet the requirements of ASTM A615 grade 60 for all cast -in -place reinforced concrete work. 3. PRESERVATION OF HISTORICAL AND ARCHAEOLOGICAL DATA. Should the Contractor, or any of the Contractor's employees, or parties operating or associated with the Contractor, in the performance of this contract discover evidence of a burial, human skeletal remains, or possible scientific, prehistorical, historical, or archeological data on Federal lands, the Contractor shall immediately cease work at that location and notify by telephone the Contracting Officer, and Reclamation's Environmental Division, giving the location and nature of the findings. The Contractor shall forward written confirmation to the Contracting Officer within 2 days. The Contractor shall exercise care so as not to disturb or damage burials, human skeletal remains, artifacts or fossils uncovered during excavation operations, and shall provide such cooperation and assistance as may be necessary to preserve the findings for removal or other disposition by the Government. Construction will not resume until all mitigative measures developed in consultation with the State Historic Preservation Officer (SHPO) have been completed. The Contractor shall provide Reclamation with a copy of any cultural resources survey reports concerning sites located on Reclamation lands and shall develop a mitigation plan acceptable to the SHPO for sites subject to adverse impacts. All objects of antiquity recovered from public lands are the property of the United States and shall be turned over to Reclamation. Any persons who, without permission, injures, destroys, excavates, appropriates, or removes any burial or human skeletal remains, historical or prehistorical artifact, object of antiquity, or archaeological resource on the public lands of the United States is subject to arrest and penalty of law. The above requirement is prescribed under the Native American Graves Protection and Repatriation Act (Public Law 101-601; 104 Stat. 3042) of November 1990. The Contractor shall insert the above paragraphs in all subcontracts which involve the performance of work on Reclamation lands. 99LL341161 4 11� U1� 4. EXCEPTIONS AND RESERVATIONS. (a) The United States reserves the right of its officers, agents, and employees at all times to have unrestricted access and ingress to, passage over, and egress from all of said lands, for the purpose of exercising, enforcing, and protecting the rights reserved hereunder. (b) The United States reserves the right to make investigations of all kinds, dig test pits and drill test holes, to survey for, and construct reclamation and irrigation works and other structures incident to Federal Reclamation Projects. The United States will make every reasonable effort to keep damages to the Contractor's facilities to a minimum. (c) The rights granted hereunder shall not be exclusive in character and the United States reserves to itself, its successors and assigns, the right against the Contractor to use the lands crossed by or upon which irrigation and drainage facilities and works of the United States have been constructed, and to construct, reconstruct, operate, and maintain therein and thereon dams, dikes, canals, wasteways, laterals, ditches, telephone and telegraph lines, electric transmission lines, roadways, and appurtenant irrigation and drainage structures which may be needed or useful in connection with or as a part of canals, laterals, and other irrigation and drainage facilities without any payment by the United States, its successors, or assigns for the exercise of such right, and the Contractor agrees that if the construction, reconstruction, installation, operation, or maintenance of any or all of such works of the United States, on or across the land at the above -described location should be made more expensive by reason of any structures, improvements, or works of the Contractor, such additional expense may be estimated by the Secretary of the Interior whose estimate shall be final and binding upon the parties hereto, and within thirty (30) days after demand is made upon the Contractor for payment of any such sums, the Contractor will make payment thereof to the United States or its successors or assigns constructing such works across, over, under, or upon said rights -of -way; Provided, That nothing herein shall be construed as prohibiting the Contractor from removing or relocating its facilities to other locations to be approved in writing by the Contracting Officer so as not to interfere with such works of the United States, all at the Contractor's sole cost and expense; and Provided, further, That any such removal or relocation shall be completed within sixty (60) days from the date of notice from the United States or its successors or assigns of its intention to construct such works. 99LL341161 5 1 `W o Oil (d) The Contracting officer reserves the right to inspect all facilities of the Contractor or its assigns under the terms of this License both during the progress of the work and upon completion thereof. (e) Jurisdiction and supervision of the United States over the above -described premises are not surrendered or subordinated by the issuance of this License and the United States reserves the right to issue additional licenses, rights -of -way, permits, or other agreements for compatible uses of the lands described in this License. 5. TERM OF LICENSE. This License shall terminate fifty, (50) years from the date hereof, unless terminated sooner as provided by Article 6 hereof. 6. TERMINATION. This License shall terminate and all rights of the Contractor hereunder shall cease upon the following: (a) At the expiration of the term as provided by Article 5; or (b) At its option, by the United States for nonuse of the above -described premises by the Contractor for a period of two (2) continuous years. (c) At any time by the Contractor upon six (6) months' written notice to the United States; or (d) At any time by the United States upon six (6) months' written notice to the Contractor; or (e) After failure of the Contractor to observe any of the conditions of this License, and on the tenth day following service of written notice on the Contractor of termination because of failure to observe such conditions. The notices provided by this Article shall be served by certified mail addressed to the respective addresses given in Article 8 herein, and the mailing of any such notice properly enclosed, addressed, stamped, and certified, shall be considered service. The United States will determine if the Contractor's facilities will be removed upon termination. If the United States determines that the facilities shall be removed, removal shall be made within thirty (30) days after termination, 99LL341161 0 121 012 and the above -described premises will be restored as nearly as practicable to its original condition, wear and damage by the elements excepted. Removal of the facilities and restoration of the premises will be at the sole cost and expense of the Contractor. 7. CONSIDERATION. Consideration for this License shall be the payment to the United States by the Contractor of the following: (a) The sum of Two Hundred Dollars ($200), as the initial deposit required under 43 CFR Part 429.6(b), for administrative costs incurred by the United States in processing this License, the receipt of which is hereby acknowledged; and (b) The sum of Nine Hundred Seventy -One Dollars($971), as required under 43 CFR Part 429.6(e), for administrative costs in excess of the initial $200 deposit incurred by the United States in processing this License, which is due and payable prior to the execution of this License by the United States; and 8. NOTICES. (a) Any notice, demand, or request required or authorized by this License to be given or made to or upon the United States shall be deemed properly given or made if delivered or mailed postage -prepaid, to the Area Manager, Yuma Area Office, Bureau of Reclamation, P.O. Box D, Yuma, Arizona 85366. (b) Any notice, demand, or request required or authorized by this License to be given or made to or upon the Contractor shall be deemed properly given or made if delivered or mailed postage -prepaid, to City of La Quinta, 78-495 Calle Tampico, La Quinta, California 92253. (c) The designation of the person to or upon whom any notice, demand, or request is to be given or made, or the address of such person.may be changed at any time by notice given in the same manner as provided in this Article for other notices. GENERAL PROVISIONS 9. ENVIRONMENTAL COMPLIANCE. Compliance with all Federal, State, Tribal or Reclamation environmental regulations or requirements is required throughout the duration of this license. Correction of any violation, including clean ups, studies, reporting, or other requirements of any federal, State, Tribal or Reclamation environmental regulation or requirement is the sole responsibility of the Contractor. Any penalties, fines, 99LL341161 7 122 013 mitigation or other requirement requested by a regulatory agency due to a violation of any Federal, State, or Tribal environmental regulation or requirement is the sole responsibility of the Contractor. The Contractor shall comply with all applicable Federal, State, Tribal or Reclamation environmental regulations or requirements regarding the receipt, handling, and disposal of materials. All materials that are subject to the MSDS regulations and requirements shall be stored so that any potential spill will be contained within a secondary containment device. All spills regardless of size shall be immediately reported to Reclamation officials. All materials shall be properly labeled, reported, classified, and segregated prior to and during use and storage. No material shall be disposed of on Reclamation lands with out prior approval from the United States. No hazardous material may be generated on Reclamation land. The Contractor shall insert the above paragraphs in all subcontracts which involve the performance of work on Reclamation lands or facilities. 10. NONDISCRIMINATION. During the performance of this License, the -Contractor agrees as follows: (a) To comply with Title VI (Section 601) of the Civil Rights Act of July 2, 1964 (78 Stat. 241), which provides that ". . . no person in the United States shall, on the ground of race, color, sex, or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Contractor receives financial assistance from the United States . . ," and to be bound by the regulations of the Department of the Interior for the effectuation thereof, as set forth in 43 CFR Part 17. (b) To obligate its subcontracts, subgrantees, transferees, successors in interest, or any other participants receiving Federal financial assistance hereunder, to comply with the requirements of this provision. (c) In the event that a final decision of a hearing examiner or of the Director, Office of Hearings and Appeals, pursuant to 43 CFR Part 17, provides for termination of or refusal to grant the right provided by this License, the Secretary of the Interior may terminate this License and revoke the grant. This provision shall be a covenant running with the land during the period in which the property is used for a purpose for which the Federal financial assistance is extended or for any other purpose involving the provisions of.similar services or benefits. 122 99LL341161 8 914 11. EQUAL EMPLOYMENT OPPORTUNITY. During the performance of this License, the Contractor agrees as follows: (a) The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor will take affirmative action to ensure that applicants and employees are treated during employment without regard to their race, color, religion, sex, or national origin. Such action will include, but not be limited to, the following: Employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Contracting Officer setting forth the provisions of this nondiscrimination clause. (b) The Contractor will, in all solicitations or advertisements for employees, placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, or national origin. (c) The Contractor will send to each labor union or representative of workers with whom the Contractor has a collective bargaining agreement or other agreement or understanding, a notice, to be provided by the Contracting Officer, advising said labor union or workers' representative of the Contractor's commitments under Section 202 of Executive Order 11246 of September 24, 1965, as amended, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (d) The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, as amended, and of the rules, regulations, and relevant orders of the Secretary of Labor. (e) The Contractor will furnish all information and reports required by said amended Executive Order and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to its books, records, and accounts by the Contracting Officer and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (f) In the event of the Contractor's noncompliance with the nondiscrimination clause of this License or with any of the said rules, regulations, or orders, this License may be 4 canceled, terminated, or suspended, in whole or in part, and the 1 2 -1 Contractor may be declared ineligible for further Government contracts or agreements in accordance with procedures authorized 99LL341161 9 015 in said amended Executive Order, and such other sanctions may be imposed and remedies invoked as provided in said amended Executive Order, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (g) The Contractor will include the provisions of paragraphs (a) through (f) of this Article in every subagreement, or third party agreement or contract, or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of said amended Executive Order, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subagreement, or third party agreement, or purchase order as the Secretary of Labor may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, That in the event the Contractor becomes involved in or is threatened with litigation with a subcontractor or vendor as a result of such direction, the Contractor may request the United States to enter into such litigation to protect the interests of the United States. 12. NO WARRANTY. The United States makes no warranty, expressed or implied; as to the extent or validity of the grant contained herein. 13. HOLD HARMLESS. The Contractor hereby agrees to hold harmless and indemnify the United States, its employees, agents, successors, or assigns from and against any claims, demands, costs, losses, causes of action, damages, or liability of whatsoever kind or nature arising out of or resulting from acts or negligence of the Contractor, its officers, agents, or employees in the utilization by the Contractor of the rights granted to it pursuant to this License. Additionally; except for acts of negligence, the Contractor releases the United States, its officers, employees, successors, and assigns from any and all liability for damage arising from injury to persons or damage to structures, equipment, improvements, or works of the Contractor resulting from the construction, operation, or maintenance of any of the works of the United States. Provided, however, that nothing contained in this clause shall be deemed to modify or limit any liability which may be imposed by the Federal Tort Claims Act, 28 USC, Section 2617 et sec. (1970). 14. COVENANT AGAINST CONTINGENT FEES. The Contractor warrants that no person or agency has been employed or retained to solicit or secure this License upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established agencies maintained by the Contractor for the purpose of securing business. For breach or violation of this warranty, 12r 99LL341161 10 016 the United States shall have the right to annul this License without liability or in its discretion to require the Contractor to pay, in addition to the License price or consideration, the full amount of such commission, percentage, brokerage, or contingent fee. 15. OFFICIALS NOT TO BENEFIT. No Member of or Delegate to Congress or Resident Commissioner, and no officer, agent, or employee of the Department of the Interior, shall be admitted to any share or part of this License or to any benefit that may arise herefrom, but this restriction shall not be construed to extend to this License if made with a corporation or Contractor for its general benefit. IN WITNESS WHEREOF, the parties hereto have signed their names to this License the day and year first above written. Z in THE UNITED STATES OF AMERICA By: Area Manager Yuma Area Office Lower Colorado Region Bureau of Reclamation CITY OF LA QUINTA By: Title: COACHELLA VALLEY Tom Levy Title: General Ma R DISTRICT er-C,Vief Engineer 99LL341161 11 1017 ACKNOWLEDGMENT State of Arizona) ) ss. County of Yuma ) On this day of , 19 , before me, a Notary Public in and for said County and State personally appeared Area Manager, Yuma Area Office, Bureau of Reclamation, Lower Colorado Region, United States Department of the Interior, known to me to be the person described in the foregoing instrument, and acknowledged to me that executed the same on behalf of the United States of America in the capacity therein stated and for the purpose therein contained. Notary Public in and for the County of Yuma, State of Arizona My Commission Expires: (Seal) 12'7 99LL341161 12 018 State of County of ACKNOWLEDGMENT ss. On this day of 19 , before me, a Notary Public in and for said County and State personally appeared , Name of the Contractor, known to me to Title be the person described in the foregoing instrument, and acknowledged to me that executed the same on behalf of the Contractor in the capacity therein stated and for the purposes therein contained. O Notary Public in and for the County and State Thereof My Commission Expires: (Seal) 1^8 In 99LL341161 13 019 ' t ' State of California ) ) ss County of Riverside ) On June 7, 2000, before me, Cynthia R. Parks, Notary Public, personally appeared Tom Levy, personally known to me to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person or the entity upon behalf of which the person acted, executed the instrument. (seal) q ..., CYNTHIA R. PARKS t Commission # 1125437. IL d� Notary Public —CaiNornla RNerside County aMy Comm. Expires Feb 26, 2001 Boulder Canyon Project, All -American Canal System Coachella Division, California License Relating to the Construction, Reconstruction Installation, Operation, Maintenance and Widening Of the Jefferson Street Bridge United States Department of the Interior Bureau of Reclamation Yuma Area Office Yuma, Arizona City of La Quinta Witness my hand and official seal. 4-nZ44� i, 6� - Notary Public in and for said County and State 1?9 rtt� 020 T4t!t 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: July 18, 2000 CONSENT CALENDAR: /3 Authorization for the City Manager to Sign a Contract Extension for a Year with Hilton Farnkopf & Hobson, LLC for AB 939 Services for Fiscal Year 2000/2001 RECOMMENDATION: STUDY SESSION: PUBLIC HEARING: Authorize the City Manager to sign a contract extension with Hilton Farnkopf & Hobson, LLC for AB 939 services for Fiscal Year 2000/2001 in an amount not to exceed $40,000. FISCAL IMPLICATIONS: The Community Development Department has budgeted $40,000 for AB 939 consultant services and for the implementation of AB 939 programs to assure the City's compliance with the State's AB 939 mandate. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW On May 5, 1998, the City Council originally approved a recommendation of staff to hire Hilton Farnkopf & Hobson, LLC as the City's AB 939 consultants. On June 15, 1999, the City Council approved a contract extension for FY 1999/2000. The proposed Scope of Services provides for monitoring of current programs, implementation of a few selected programs (such as an organic waste and community outreach program), as well as monitoring the City's Waste Contract. Pursuant to City Council Resolution 96-80, "...Prescribing the Procedures, Rules and Regulations Governing the Solicitation and Selection of Firms and Award of Contracts for the Furnishing of Personal Services, Professional or Consulting Services, or other C:\My Documents\WPDOCS\CCJH.006 Contractual Services Which are not Subject to the Formal Bidding Procedures..." Section 9, "Exceptions - Renewal of Contracts", states that the City Council is permitted to authorize the City Manager to bypass the competitive selection process in the renewal of a renegotiation of an existing contract for continuing services. Based on this Resolution, staff is recommending the contract with Hilton Farnkopf & Hobson, LLC be extended for the next Fiscal Year rather than preparing a Request for Proposals and going through the selection process. Staff has established a good working relationship with the consultants and the Scope of Services for 2000/2001 will be identical to the 1999/2000 contract (Attachment 1). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Authorize the City Manager to sign a contract extension with Hilton Farnkopf & Hobson, LLC for AB 939 services for Fiscal Year 2000/2001 in an amount not to exceed $40,000; .or 2. Do not authorize the City Manager to sign a contract extension with Hilton Farnkopf & Hobson, LLC for AB 939 services for Fiscal Year 2000/2001 in an amount not to exceed $40,000 and direct staff to prepare a Request for Proposal for distribution; or 3. Provide staff with alternative direction. Respectfully submitted, Herman iunity Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Contract for Professional Services 131 002 C:\My Documents\WPDOCS\CCJH.006 ATTACHMENT 1 CONTRACT SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement"), is made and entered into by and between the CITY OF LA QUINTA, (the "City"), a California municipal corporation, and HILTON FARNKOPF & HOBSON, LLC., (the "Contractor"). The parties hereto agree as follows: 1.0 SERVICES OF CONTRACTOR 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, the CONTRACTOR shall provide those services related to assistance with AB 939 implementation, as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services"). CONTRACTOR agrees that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 CONTRACTOR's Proposal. The Scope of Services shall include the CONTRACTOR's proposal or bid, if any, which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern. 1.3 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of THE CITY of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.4 Licenses, Permits. Fees and Assessments. CONTRACTOR shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. CONTRACTOR shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.5 Familiarity with Work. By executing this Agreement, CONTRACTOR warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should the CONTRACTOR discover any latent or unknown conditions materially differing from those inherent in the work, or as represented by THE CITY, it shall immediately inform THE CITY of such fact and shall not proceed except at CONTRACTOR's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 13 :' 004 CONT-HiltonFarnkopf&Hopson. 1 Agreement for Consulting Services -Hilton Farnkopf & Hobson, LLC 1.6 Care of Work. The CONTRACTOR shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by THE CITY, except such losses or damages as may be caused by THE CITY's own negligence. The performance of services by CONTRACTOR shall not relieve CONTRACTOR from any obligation to correct any incomplete, inaccurate or detective work at no further cost to THE CITY, when such inaccuracies are due to the negligence of CONTRACTOR. 1.7 Additional Services. In accordance with the terms and conditions of this Agreement, the CONTRACTOR shall perform services in addition to those specified in the Scope of Services (Exhibit "A") when directed to do so by the Contract Officer, provided that CONTRACTOR shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding ten percent (10%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by THE CITY Council. 1.8 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the "Special Requirements" attached hereto as Exhibit "B" and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit "B" and any other provisions of this Agreement, the provisions of Exhibit "B" shall govern. 2.0 COMPENSATION. 2.1 Contract Sum. For the services rendered pursuant to this Agreement, the CONTRACTOR shall be compensated in accordance with the "Schedule of Compensation" attached hereto as Exhibit "C" and incorporated herein by this reference, but not exceeding the maximum contract amount of Forty Thousand Dollars ($40,000) (the "Contract Sum"), except as provided in Section 1.7. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon the CONTRACTOR's rates as specified in Exhibit "C", but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation (Exhibit "C"). 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 133 005 CONT-HiltonFarnkopf&Hopson. 2 Agreement for Consulting Services -Hilton Farnkopf & Hobson, LLC 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in the "Schedule of Performance" attached hereto as Exhibit "D" and incorporated herein by this reference. Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance (Exhibit "D") for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the CONTRACTOR, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargos, acts of any governmental agency other than THE CITY, and unusually severe weather, if the CONTRACTOR shall within ten (10) days of the commencement of such delay notify the Contracting Officer in writing of the causes of the delay. The Contracting Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his judgment such delay is justified, and the Contracting Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Section 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance (Exhibit "D"). 4.0 COORDINATION OF WORK 4.1 Representative of CONTRACTOR. The following principals of CONTRACTOR are hereby designated as being the principals and representatives of CONTRACTOR authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Laith B. Ezzet, CMC, Senior Vice President It is expressly understood that the experience, knowledge, capability and reputation of Laith B. Ezzet and Susan Collins were a substantial inducement for THE CITY to enter into his Agreement. Therefore, they shall be responsible during the term of this Agreement for directing all activities of CONTRACTOR and devoting sufficient time to personally supervise the services hereunder. They may not be changed by CONTRACTOR and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be the Community Development Director or such other person as may be designated by the City Manager of THE CITY. It shall be the CONTRACTOR's responsibility to assure that the Contract Officer is kept 134 006 CONT-Hilton Farnkopf&Hopson. Agreement for Consulting Services -Hilton Farnkopf & Hobson, LLC informed of the progress of the performance of the services and the CONTRACTOR shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of CONTRACTOR, its principals and employees were a substantial inducement for THE CITY to enter into this Agreement. Therefore, CONTRACTOR shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of THE CITY. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent CONTRACTOR. Neither THE CITY nor any of its employees shall have any control over the manner, mode or means by which CONTRACTOR, its agents or employees, perform the services required herein, except as otherwise set forth. CONTRACTOR shall perform all services required herein as an independent CONTRACTOR of City and shall remain at all times as to City a wholly independent CONTRACTOR with only such obligations as are consistent with that role. CONTRACTOR shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. THE CITY shall provide CONTRACTOR with any plans, publications, reports, statistics, records or other data or Information pertinent to services to be performed hereunder which are reasonably available to THE CITY. THE CITY shall additionally provide CONTRACTOR staff assistance and shall take prompt and appropriate action when it will assist in ensuring and timely performance by CONTRACTOR hereunder. 5.0 INSURANCE, INDEMNIFICATION AND BONDS. 5.1 Insurance. The CONTRACTOR shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from CONTRACTOR's negligent acts or omissions rising out of or related to CONTRACTOR's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of CONTRACTOR's performance hereunder and neither THE CITY nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming THE CITY and its officers and employees as additional insureds shall be delivered to and approved by THE CITY prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: 135 007 CONT-HiltonFarnkopf&Hopson. 4 Agreement for Consulting Services -Hilton Farnkopf & Hobson, LLC Coverage (personal injury/ Contract Sum property damage) Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence The CONTRACTOR shall also carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by the CONTRACTOR, its officers, any directly or indirectly employed by the CONTRACTOR, any subcontractor, and agents or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to CONTRACTOR's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of CONTRACTOR's performance hereunder and neither THE CITY nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming THE CITY and its officers and employees as additional insureds shall be delivered to and approved by THE CITY prior to commencement of the services hereunder. CONTRACTOR shall also carry Workers' Compensation Insurance in accordance with State Workers' Compensation laws. The CONTRACTOR shall procure professional errors and omissions liability insurance in the amount of One Million Dollars ($1,000,000). All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days' written notice of proposed cancellation to City. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of CONTRACTOR's obligation to indemnify THE CITY, its officers, employees, CONTRACTOR's, subcontractors or agents. 5.2 Indemnification. The CONTRACTOR shall defend, indemnify and hold harmless THE CITY, its officers, officials, employees, representatives and agents, from and against any and all actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by THE CITY) and for negligent errors and omissions committed by CONTRACTOR, its officers, anyone directly or indirectly employed by CONTRACTOR, any subcontractor, and agents or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to CONTRACTOR's negligent performance under this Agreement, except to the extent of such loss as may be caused by City's own active negligence, sole negligence or willful misconduct, or that of its officers or employees. CONT-HiltonFarnkopf&Hopson. 5 13C 008 Agreement for Consulting Services -Hilton Farnkopf & Hobson, LLC 5.3 Remedies. In addition to any other remedies THE CITY may have if CONTRACTOR fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, THE CITY may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order the CONTRACTOR to stop work under this Agreement and/or withhold any payment(s) which become due to CONTRACTOR hereunder until CONTRACTOR demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies THE CITY may have and are not the exclusive remedies for CONTRACTOR's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which CONTRACTOR may be held responsible for payments of damages to persons or property resulting from CONTRACTOR's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. CONTRACTOR shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. CONTRACTOR shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by CONTRACTOR, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of THE CITY and shall be delivered to THE CITY upon the termination of this Agreement or upon the earlier request of the Contract Officer, and CONTRACTOR shall have no claim for further employment or additional compensation as a result of the exercise by THE CITY of its full rights of ownership of the documents and materials hereunder. CONTRACTOR may retain copies of such documents for its own use. CONTRACTOR shall have an unrestricted right to use the concepts embodied herein. CONTRACTOR shall cause all subcontractors to assign to THE CITY any documents or materials prepared by them, and in the event CONTRACTOR fails to secure such assignment, CONTRACTOR shall indemnify THE CITY for all damages suffered thereby. CONT-HiltonFarnkopf&Hopson. 6 137 U" 9 Agreement for Consulting Services -Hilton Farnkopf & Hobson, LLC 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by CONTRACTOR in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. CONTRACTOR shall not disclose to any other private entity or person any information regarding the activities of THE CITY, except as required by law or as authorized by THE CITY. 7.0 ENFORCEMENT OF AGREEMENT. 7.1. California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and CONTRACTOR covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, THE CITY may take such immediate action as THE CITY deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit THE CITY's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. THE CITY may withhold from any monies payable to CONTRACTOR sufficient funds to compensate THE CITY for any losses, costs, liabilities or damages it reasonably believes were suffered by THE CITY due to the default of CONTRACTOR in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a nondefaulting party on any default shall impair such right or remedy or be construed as a waiver. THE CITY's consent or approval of any act by CONTRACTOR requiring THE CITY's consent or approval shall not be deemed to waive or render unnecessary THE CITY's consent to or approval of any subsequent act of CONTRACTOR. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 133 u10 CONT-HiltonFarnkopf&Hopson. 7 Agreement for Consulting Services -Hilton Farnkopf & Hobson, LLC 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. THE CITY reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to CONTRACTOR. Upon receipt of any notice of termination, CONTRACTOR shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. CONTRACTOR shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation (Exhibit "C") or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default Of CONTRACTOR. If termination is due to the failure of the CONTRACTOR to fulfill its obligations under this Agreement, THE CITY may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the CONTRACTOR shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that THE CITY shall use reasonable efforts to mitigate such damages), and THE CITY may withhold any payments to the CONTRACTOR for the purpose of setoff or partial payment of the amounts owed THE CITY as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of THE CITY shall be personally liable to the CONTRACTOR, or any successor in interest, in the event of any default or breach by THE CITY or for any amount which may become due to the CONTRACTOR or to its successor, or for breach of any obligation of the terms of this Agreement. 13 oil. CONT-HiltonFarnkopf&Hopson. 8 Agreement for Consulting Services -Hilton Farnkopf & Hobson, LLC 8.2 Conflict of Interest. No officer or employee of THE CITY shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his personal interest or the interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The CONTRACTOR warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. CONTRACTOR covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, disability or ancestry in the performance of this Agreement. CONTRACTOR shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin, physical disability, mental disability, medical condition, age or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section 9.1. To City: CITY OF LA QUINTA 78-495 Calle Tampico La Quinta, California 92253 Attention: City Manager To Contractor: HILTON FARNKOPF & HOBSON, LLC 3990 Westerly Plaza, Suite 195 Newport Beach, CA 92660-2311 Attention: Laith Ezzet 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understandings, negotiations and agreements are integrated into and superseded by this Agreement. 140 012 CONT-HiltonFarnkopf&Hopson. 9 Agreement for Consulting Services -Hilton Farnkopf & Hobson, LLC 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not effect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf.of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. Dated: Z2111111*11 JUNE S. GREEK, City Clerk APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney Dated: CITY OF LA QUINTA, a California municipal corporation THOMAS P. GENOVESE, City Manager "CITY" HILTON FARNKOPF & HOPSON, LLC In Name: Title: 1.41 013 CONT-HiltonFarnkopf&Hopson. 10 7-10-2000 3:28PM FROM HFH N@ 949 251 9741 P_ 2 Agreement for Consulting Services -Hilton Famkopf & HoOson, LLC EXHIBIT "A" SCOPE OF SERVICES Proposed Tasks for AB 939 Implementation for 2000-2001 Task 1— On -going Maintenance Activities HF&H will track solid waste legislation, regulations, CTWMB policy decisions, and issues such as facility closures and start-ups in the Coachella Valley. On- going maintenance also includes monitoring CVAG meetings and initiatives. Monitoring of CVAG Solid Waste Technical Working Croup meetings and initiatives is an important way to participate in solid waste and diversion programs that are conducted collectively by the members of CVAG. Technical assistance and follow-up with waste generators is also included in this task, and will become more important as commercial waste becomes a larger portion of La Quinta's waste stream. Task 2 -- Reporting and Other Compliance Activities HF&H will prepare the City's AB 939 Annual Report to the CIWM]3 which will include documentation of all diversion activities conducted throughout the previous calendar year, as well as calculation of numerical compliance with AB 939 diversion mandates. We will also develop and discuss with the City a strategy to meet both the numerical and programmatic goals of AB 939 in order to achieve compliance with the law. Task 3 - Community Outreach We will coordinate recycling activities at special events, such as the Bob Hope Chrysler Classic, the annual telephone book recycling program and other special events. Coordination requires contacting event managers and the City's waste hauler to coordinate diversion activities. Task 4 - Public Education Coordination HF&H will coordinate the preparation of flyers, advertising, and other public education materials throughout the year. Coordination of advertising includes contacting the County's Household Hazardous Waste (HHW) Round -up coordinator and the County's HHW Round -up contractor, the La Quinta Chamber of Commerce, and newspapers such as the Desert Sun to place ads in newsletters or newspapers. Coordination includes contacting participating entities for event information and telephone numbers, transmitting this information to content copywriters/designers, and ensuring timely delivery of final artwork and copy iv, 014 97-10-00 15:23 RECEIVED FROM:949 251 9741 P.02 7-10-2000 3:29PM FROM HFH NB 949 251 9741 P..3 Agreement for Consulting Services -Hilton Farnkopf & Hobson, LLC Expenses will be billed as follows: Mileage In-house document reproduction Public conveyances and parking Document couriers/postage Other client related travel Telephone Facsimile Outside printing, mailing and design * Or as adjusted by the IRS far mileage allowance $0,31 per mile $0.15 per page Actual Actual Actual Actual No Charge Actual plus 15% 143 015 07-10-00 15:24 RECEIVED FROM:949 251 9741 P.03 7-10-2000 3-29PM FRDM HFH NB 949 261 9741 P_4 Agreement for Consulting Services -Hilton Farnkopf & Hobson, LLC AB 939 Im 1p ementation Fee Estimate TASii; i3l�S'CRiTIN £ f t d,> x E�6t',Iihs:' 1 Moxris ` Total Hours 1. Ongoing Maintenance A. Monitor legislatim regulations, etc. 1 44 0 2 17 Task 1: Fees $ 6,925 2. Reporting and AD 939 Compliance ,A- Pr . are A>3 939 Annual Report 2 36 0 8 46 B. Respond to CIWMB inquiries Q Q Q 4 4 Task 2: Hours 2 36 0 8 46 Task 2: Fees $ 6,310 3. Community Outreach A. Coordination o€ s ecial events 1 16 0 0 1.Z Task 3: Fees $ 2,595 4. Public Education Coordination A. Coordinate Ereparation of blic education 2 20 0 2 2$ materials Task 4: Fees $ 3,520 S. Green Waste Diversion A_ Analyze potential new green waste diversion 1 22 0 0 y3 r rams Task 5: Fees $ 3,495 6. Franchise Administration/Negotiation Assistance A. Disposal tonnage reconciliiatao)n 2 0 32 6 40 B. Review of propo&ed rate adjustment 1 0 4 0 5 C. Monitor franchise agreement compliance 0 0 8 0 8 D. Franchise agreement rem otiation assistance To be determined E. Transfer agreement ne otiation assistance Task 6: Hours 3 0 44 6 53 Task 6: Fees $ 7,575 7. Meetings and Project Management A- Meetings 0 40 12 10 62 B. T'ro ect mans ernettt 2 4 0 0 � Task 7, Hours 2 40 12 10 64 Task 7: Fees $ 8,840 Total Hours 12 178 56 28 274 Hourly Rates $ 195 $ 150 $ 150 $ 65 Total Fees $ 2,340 $ 26,700 $ 8,400 $ 1,820 $ 39,260 Ex enses $ 740 Total Fees and Expenses (excluding optional task) $ 40,000 144 016 97-10-00 15:24 RECEIVED FROM:949 251 9741 P-04 Agreement for Consulting Services -Hilton Farnkopf & Hobson, LLC EXHIBIT "B" SPECIAL REQUIREMENTS A. Generally. CONTRACTOR shall be responsible for preparation of work products or deliverables as specified in the Scope of Services, attached hereto and herein incorporated by reference. All deliverables shall be in an 8.5 inch by 11.0 inch camera ready reproducible format, printed on one side only. B. Monthly Progress Reports. CONTRACTOR shall submit to THE CITY a written monthly progress prior to or at the monthly coordinating meeting. These reports are considered a deliverable and, as such, a condition of this Agreement. Each progress report shall include, at a minimum, the following: • For each Task, a brief statement of the work performed since the last monthly progress report; • For each Task, a comparison of actual accomplishments to established objectives, milestones and/or deadlines; • Identification of reason(s) for "slippage" or "delay" if deadlines were not met or for failure to meet objectives or milestones. • Discussion of any issues that may have arisen or are expected to arise, problems encountered, changes in personnel, etc., that could affect or are affecting the work. • Discussion of any proposed changes in or amendments to the Scope of Services. • Work planned for the next reporting period and anticipated accomplishments. C. Each monthly progress report shall be updated to reflect an entire calendar month and subsequently submitted as a required attachment to any request for payment submitted by CONTRACTOR. Receipt and approval of monthly progress reports by THE CITY is mandatory prior to any issuance of payment to CONTRACTOR. D. CONTRACTOR shall prepare a "checklist" of milestones, such as meetings, and/or deliverables or other readily identifiable achievements, together with the percent of work represented by that milestone, deliverable, and/or achievement of the total work to be completed to fulfill the terms and conditions of this Agreement. A corresponding entry for each milestone, deliverable, and/or achievement shall be 145 included on a `Calendar of Activities", which shall be prepared by t(h�et t� CONT-HiltonFarnkopf&Hopson. 13 V 1 Agreement for Consulting Services -Hilton Farnkopf & Hobson, LLC CONTRACTOR. Subsequent to THE CITY'S approval of this checklist, payment up to and including fifty percent (50%) of the maximum allowable cost for each task shall be made to CONTRACTOR in accordance with the checklist. By way of example, for a month in which CONTRACTOR prepares and submits to THE CITY a draft ordinance which is identified on the checklist as representing ten percent (10%) of the total work to complete that Task, CONTRACTOR may request payment in the amount of ten percent (10%) of the maximum allowable cost for that task. THE CITY shall make payment to CONTRACTOR for all such requests for payment up to but not exceeding an amount greater than fifty percent (50%) of the maximum allowable cost for that task. The checklist and Calendar of Activities are incorporated herein by reference to the contract. E. THE CITY shall withhold and retain fifty percent (50%) of the maximum allowable cost for each of the aforementioned tasks subject to this method of compensation. Upon completion of work in accordance with the terms and conditions of this Agreement and the checklist as approved by THE CITY. THE CITY shall release an amount up to but not exceeding this remainder fifty percent (50%) as a lump sum payment to CONTRACTOR, upon receipt, review and approval of CONTRACTOR'S final payment request. CONTRACTOR'S obligations under the terms of this AGREEMENT shall be deemed discharged upon issuance of this final lump sum payment. F. Responsibilities of CONTRACTOR. In any month for which CONTRACTOR is entitled to payment, CONTRACTOR shall submit to THE CITY'S Contract Officer a written request for payment that conforms to the following: • Submitted by or on the tenth day of the following month; • Submitted in a format prescribed by THE CITY; • Submitted together with a monthly progress report; • Submitted together with supporting documentation (bids, receipts, cancelled checks, invoices, etc.). G. Responsibilities of THE CITY. THE CITY'S Contract Officer shall review all requests for payment to determine whether services performed and deliverable(s) submitted are consistent with this Agreement. Upon approval by the Contract Officer, payment to CONTRACTOR shall be made as promptly as fiscal procedures permit, generally within 30 days. 140" CONT-HiltonFarnkopf&Hopson. 14 018 Agreement for Consulting Services -Hilton Farnkopf & Hobson, LLC H. Disputes. In the event of a disputed or contested request for payment, only that portion so disputed or contested shall be withheld from payment and the undisputed portion shall be paid. CONTRACTOR'S failure to provide legible receipts shall be grounds for non -reimbursement of related charges. THE CITY shall notify CONTRACTOR in writing of the basis of the dispute or contest. Records. THE CITY shall have the right to review all books and records kept by CONTRACTOR and any subcontractors in connection with the operation and services performed under this Agreement. THE CITY shall withhold payment for any expenditure not substantiated by CONTRACTOR'S or subcontractors' books or records. CONTRACTOR shall ensure that such books and records are retained for a period of three (3) years after satisfaction of the terms of this Agreement and that THE CITY shall have reasonable access to said books and records. Task Budget Amendments; Obligation of CONTRACTOR. It shall be the responsibility of CONTRACTOR to notify THE CITY that there is a need to consider shifting funds from task to task in order to increase or decrease the maximum allowable cost. Notice shall be given to THE CITY within a reasonable amount of time of discovering the need for revision such that THE CITY may duly consider the need and subsequent impacts upon the work to be completed and the calendar of scheduled activities. 147 CONT-HiltonFarnkopf&Hopson. 15 019 Agreement for Consulting Services -Hilton Farnkopf & Hobson, LLC EXHIBIT "D" SCHEDULE OF PERFORMANCE This contract is for the time period between July 19, 2000 and June 30, 2001. All work shall be performed within this time frame. C120 ;` CONT-HiltonFarnkopf&Hopson. 16 T4'y,, 4 46 Q" COUNCIL/RDA MEETING DATE: July 18, 2000 ITEM TITLE: Consideration of a Resolution Approving the Fiscal Year 2000-2001 City of La Quinta Budget and Establishing the City's Appropriation Limit RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council approving the Fiscal Year 2000-2001 City of La Quinta Budget and establishing the City's Appropriation Limit; and receive and file the Five Year Resource Allocation Plan. FISCAL IMPLICATIONS: All Fiscal Year 2000-2001 revenues, operational appropriations and capital project funding are included in the Proposed Fiscal Year 2000-2001 Budget. BACKGROUND AND OVERVIEW: At the City Council Meeting of June 27, 2000, the City Council adopted the Preliminary Budget and provided staff direction regarding the Final Budget for the 2000-2001 Fiscal Year. A summary of those changes is provided as Attachment 1. As indicated in the City Manager's Budget Message, staff believes that this year's budget is a continuation of the City Council's commitment to producing and enhancing the quality of life for La Quinta residents. The building permit valuation for FY 1999/00 was the highest in the City's history, reaching $299.7 million; surpassing the FY 1998/99 amount of $234.7 million. Three auto dealers have opened at the Centre at La Quinta; several new businesses have opened in the One Eleven La Quinta Center with a new Cinema Plex opening soon. Additionally, several other large commercial projects have submitted applications. The growth will continue this upcoming fiscal year with the commencement of Jefferson Street widening, design of the museum expansion, Phase I construction of the Community Park, and the design for a new library. The City is also completing the General Plan update. 1.49 During the preliminary budget staff report (page 010) an item pertaining to publishing Planning Commission agendas for an estimated annual amount of $14,000 was identified for Council consideration. Staff requests clarification as to whether the Council wishes to include this item in the Fiscal Year 2000/2001 budget. The estimated budget reserve available is $7,305 (Page 007). The balance could come from General Fund Reserves or a transfer from the Special Project Contingency account (Community Services Department) for full funding of this item. As the City Council is aware the Special Projects contingency account increased from $40,000 to $67,000 during the Preliminary Budget discussions due to the re -programing of the La Quinta Historical Society Funding. The attached Resolution provides for the approval of the Fiscal Year 2000-2001 Budget, the appropriations limit, and the continuing Appropriations and Encumbrances (as detailed in Attachment 2.) All continuing appropriations and encumbrances have been reviewed by the City Manager's Office. The June 27, 2000 "Consideration of Fiscal Year 2000/01 Preliminary Budget" staff report has been included as Attachment 3. Also, provided as Attachment 4 is the City's Five Year Resource Allocation Plan. Staff respectfully requests that this strategic planning document be received and filed. Respectfully submitted, l Thomas P. Genovese, City Manager Attachments: 1. Changes between Preliminary vs. Final Budget Accounts 2. Appropriations/Encumbrances 3. June 27, 2000 Staff Report 4. City's Five Year Resource Allocation Plan 5. City of La Quinta Fiscal Year 2000-2001 Annual Budget and Supporting Document (under separate cover) 15.0 004' RESOLUTION NO. 2000 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ESTABLISHING THE CITY'S APPROPRIATION LIMIT FOR FISCAL YEAR 2000-2001 AND APPROVING A BUDGET FOR FISCAL YEAR 2000-2001 WHEREAS, each year the La Quinta City Council adopts a Budget for Revenues and Expenditures for the upcoming Fiscal Year; and WHEREAS, the City Council desires to make provisions for a level of services commensurate with the needs of the City; and WHEREAS, the City Council has reviewed said budget and has had several public meetings to receive public input; and WHEREAS, the City Council has, after due deliberation and consideration, made such amendments in the proposed budget as it considers desirable; and WHEREAS, Section 7910 of the government Code of the State of California provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year; and WHEREAS, Section 7902(b) of the Government Code sets forth the method for determining the said appropriations limit, to be based upon the limit applicable for the prior fiscal year and adjusted for changes in the cost -of -living and in population. NOW, THEREFORE, BE IT RESOLVED by the City of La Quinta to adopt, as follows: SECTION 1. The appropriations limit for the City of La Quinta established in accordance with Section 7902(b) of the California Government Code, for Fiscal Year 1999-2000 is $36,229,777. SECTION 2. It is hereby found and determined that in compliance with Government Code Section 7910, the documentation used in the determination of said appropriations limit for Fiscal Year 2000-2001 was available to the public in the Finance Department of the City and in the Office of the City Clerk at least fifteen days prior to this date. SECTION 3. The Fiscal Year 2000-2001 Budget which is on file with the City Clerk, is hereby approved. SECTION 4. The Redevelopment Agency agrees to the reimbursement to the City for services performed by the City on behalf of the Agency. Such reimbursement, as computed and included in the budget document, shall include salary, salary related costs, direct costs, and indirect overhead costs. 151 SECTION 5. Continuing Appropriations which remain unspent and were authorized by Council in Fiscal Year 1999/00 are approved in the Fiscal Year 2000/2001 Budget in an amount not to exceed $282,966. SECTION 6. Encumbrances for Fiscal Year 1999-00 for committed appropriations are approved in the Fiscal Year 2000-2001 Budget in an amount not to exceed $166,344. SECTION 7. Budget adjustment procedures are approved as follows: A. Additional appropriations and the transfer of cash or unappropriated fund balance from one fund to another shall be made only upon City Council approval. B. Transfers of budgeted appropriations between divisions or capital projects shall be made only upon City Council approval. C. Transfers of budgeted appropriations between accounts within a division or capital project may be made with the approval of the City Manager or his designee. D. Prior year budget continuing Appropriations and Encumbrances for unexpended capital project appropriations remaining from uncompleted prior year capital projects shall be made with City Manager approval. These carry-over appropriations are for prior year Council approved capital projects and shall not exceed the approved project budget. SECTION 8. The City Manager shall render a monthly report to the City Council on the status of City operations as it relates to the approved budget and any amendments thereto. 152 ki -004 PASSED, APPROVED AND ADOPTED this day of 2000, by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: KATHY JENSEN, City Attorney City of La Quinta, California 11 ATTACHMENT NO. 1 City of La Quinta Changes Between Preliminary vs. Final Budget Accounts FY 2000/01 General Fund Preliminary Budget - Reserve Special Project Contingency LQ Historical Society LQ Arts Foundation Government Affairs Consultant Preliminary Budget Changes Final Bud et 27,035 (20,000) 7,035 40,000 27,000 67,000 27,000 (27,000) 0 80,000 (5,000) 75,000 0 25,000 25,000 5-4 ATTACHMENT NO. 2 0 0 z cc C (a n U C w y C O m O 0 M a 0 000l000 O O - I 0 0 0 M 0 oo 0 0 M O O O O O (0 00 46�;o04(; 00LQ t`0LoM -e-N O OM7 00 00 NN 000000 co Lo _ O coO n Lo to ((0(00 �- O OO O OO M NN M (�D O ? OOOOO (L000r- O Lo 'TO( N 't OO M U N d' O n to O O L L N N t` ,' CT N N f` O M O N 000 (0 to O (,� .- O 00 CO CO 00 00 pp NN U)0000000000000 (D0000000001�000 00 Lo co Op Lop n pp Dr- 0co N pp 00 O Nn W)(c V d- CD OCo O OO NN It OOOOOOOOp p0 �00N . 00 N � O I n O O 6,6 O O f` Lor-0 co V7� O .- O (n N O � O o m (D 00 'q COr` `-N (n cO O V O V m NN N M N U c Lo co (n mO N N (n O (n (n O r` p� co O O NN '? C O � ? 0NZo O) OO (O E E C) O O 0 n Lo f` Lo N 00 O It O 't O U w c O O C 7 O (o O (0 O (O O O O O O O p 0 O O O O O p 0 0 0 C) O O t` O O O O O O O O O f`') O O O O ( n M (h C O (0, N p (n Q) ct � 00 p p O O O O O CO h000 O O p 0 0 0 0 0 � (f) 0 0 0 0 (n � O O CO C r� 00 i co �N r-(p0 001* r N �N 00 0 Q M�((( (n M N O c aEi E E c c c (E`o o a 0 E a m a) m �a ° °� ° CL c rn c w (n @ CL U c U-0 aa)) cU c' �� c aw a) � �E'6'go U a�c c E a 0 O C Z' O w CO O E O Ol'O (n O (A L Q- L Q N 2 °)u) 2 O a) .. E 'o m aoa� OL � a�w _N (p m E E ur E o m~ a U Q C O) Z O O O 0 O 0 X a) :) Q' a a) Q' a 3 O a 0) a) U o wQc CD ¢ c c� �r3: o U 0m a3i�a�� U C a OU)dCL d v apOv�a CL ao - pC(g Q�i w U d U 00(M O O O O a 0 0 N 0 x N 0 0 r-r`0 r`O 00000 O oOrn O O O O 00O t0 x onr-(nr- r-r- Oo000 O O 999 Lo M(n O co O co O M O Lo O O O(�O x0?911? 9999 0 Lo M(n(f')(n M O M m 0 M M M 99999 (n(M M Lore- N C > (O(f)M) O O O O 000000p r` mw C)000000 (O CO 000(O(M (09(fl 00 0) 0 U 0000 9 N a 9 9 co 9 9 (000OCOOt; COOOO(O N N N N N N M M M M M M M 9 N M(n 9 to Q O_ O O O N Lo (n N (f) M 0 0 0 0 0 0 00 C. 0 0 0 0 C) ITIIT"IITITIT000mO Q)W (n U 7 O d'(nIT O W CD c,O O O O O 0 0 0 0 0 0 0� V � 0V O O O O O O N N N N N N N - - (n C a) E (D ti c o E c > N a�i m ao>i O N Y O E -C _ aa 'C '' _ O E E o o m o c a U o a c o ma o Es o : a E (Do m a) O (D (n O U (n c O ii m o O 0 (n 5 O m (n o > U (n > > a (n d O or (n 0 a) 0 Z It J ATTACHMENT NO. 3 T4'yl 4 4 kw4c-v AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: June 27, 2000 CONSENT CALENDAR: STUDY SESSION: Consideration of Fiscal Year 2000/2001 - Preliminary Budget PUBLIC HEARING: •11 l _16: •1 Adopt the Fiscal Year 2000/2001 Preliminary Budget and direct staff to prepare a Fiscal Year 2000/2001 Final Budget for the July 18, 2000 City Council Meeting. 11manwig • All Preliminary Fiscal Year 2000/2001 revenues, operational appropriations and capital projects funding are included in this Preliminary Budget. • • ,TiUZ•l�l��ll'�T� INTRODUCTION This preliminary Fiscal Year 2000/2001 Budget is similar to the format implemented the last few years. This format utilizes two separate documents to develop the City, Agency and Financing Authority's Budget. The first of the two documents utilized for presentation of this year's budget is titled Fiscal Year 2000/2001 Preliminary Budget and includes the total scope of operations for the City, Agency and Financing Authority. The second document is titled the Supporting Document. This document provides the detail for each program operation and the justification for any of the changes requested. SUMMARY OF THIS YEAR'S BUDGET This year's budget reflects an increase in a number of revenue sources. Approximately $465,000 in increased General Fund revenues for Fiscal Year 2000/2001 are projected. More specifically, those more significant changes are in the following areas: Increases in Sales Tax $380,000; Transient Occupancy Tax $240,000; Motor Vehicle In Lieu Fees $170,000; Planning and Zoning Fees $80,000; Documentary Tax $50,000 and $70,000 in General Fund interest projections. The growth of some of these revenues is a result of the successful implementation of the City's Economic Development Plan. Decreases in revenue for the Fiscal Year 2000/2001 include CVAG one time revenue of $470,000 (reimbursement for Avenue 48th Street Improvements) and one time County revenue of $55,000. This year's budget has also included, and required, close scrutiny of all planned expenditures. The effects of Proposition 218 have resulted in the need to utilize the General Fund to appropriate approximately $570,000 for operating expenditures ($370,000 for Landscape & Lighting and $200,000 for Parks) previously paid b-y, the Lighting & Landscape District. City Staff has been directed to review the effect's of Proposition 218 and the Lighting and Landscape District. It is anticipated that said review will be presented to the City Council in February 2001. As identified on page C-2 of the Preliminary Budget, this year's budget is balanced and contains a $27,035 surplus. Some of the new enhanced items contained in the Preliminary. Budget are as follows: Commercial Property Improvement Program - $150,000 Geographic Information Services - $100,000 Two (2) Defibrillators - $ 10,000 Dedicated Sergeant and Motor Officer - $280,000 Contract Code Enforcement - $ 60,000 The personnel additions/changes proposed in the Budget are as follows: Recreation Coordinator (Community Services Department); It is anticipated that approximately 50% of this salary will be paid for by program revenues. Additionally, the position will absorb some of the new tasks assigned to the Community Services Department such as the Museum and Community Marketing activities. Vacant Associate Planner (Community Development Department); These services will be performed by contract planning services. As previously identified, this year's budget review by staff included close scrutiny of all planned expenditures and, has to date, resulted in a balanced budget and a $27,035 surplus. The budget does not include funding for the publication of Planning Commission Agendas. If this item is desired by the City Council the estimated cost is $14,000 and would need to be taken from the $27,035 surplus. The budget includes the funding of the Chamber of Commerce and Arts Foundation at last year's amounts. The Chamber of Commerce's has not submitted a written request for funding and the Arts Foundation request (provided as Attachment 1) is $5,000 more than last year's- Finally, the La Quinta Historical Society funding of $27,000 has been retained in the 2000/01 budget. Since the proposed Budget contains funding for the maintenance of this facility the Council may consider reprogramming these funds. Provided as Attachment 2 is a chart which identifies the funding requests received to date, the funding requests for the previous year and those funding requests that are contained within the proposed budget at the amounts provided in last year's budget. As you will note in the final column of the chart, the total -of non -funded requests is $15,000, of which $5,000 is from the Arts Foundation $10,000 is from the Arts Association (Arts Association request provided as Attachment 3). Staff recommends the review of the budget include: 1) Review of proposed Funding Requests as previously addressed in this memorandum (Attachment 2). 2) Review of the Preliminary Budget. Attached is a brief outline of the City staff anticipated presentation of the Preliminary Budget (Attachment 4). Staff is requesting that at the June 27, 2000 City Council meeting, the Council review and make any amendments as necessary to the Preliminary Budget. Subsequent to this review, staff is requesting approval of the Preliminary Budget with a July 1, 2000 effective date. Staff will then incorporate all changes pursuant to the discussion of the Preliminary Budget and schedule the item for consideration at the July 18, 2000 City Council meeting for Final Budget adoption. �':• u ► ':• ►� The City Council has previously approved a list of Capital Improvement Projects to be included in the FY 2000/01 Budget which is located on page H-1. In addition to the previously approved projects the preliminary budget contains one additional project entitled "Automall Public Improvement." This project provides for reimbursement of public infrastructure improvements to Highway 111 and Adams Street paid by the developer and in connection with the La Quinta Automall. City staff is currently completing the Five Year Resource Allocation Plan (RAP). This five year plan forecasts the operating expenditures and the anticipated revenues to pay for these expenditures. Staff will incorporate any changes between the Preliminary Budget and the final budget into the Five Year Resource Allocation Plan which is scheduled for presentation at the July 18, 2000 City Council meeting. aij l' This memorandum is intended only as a summary of the issues and details of the budget. We look forward to these discussions with the City Council at the June 27, 2000 City Council meeting. City staff is requesting: 1) Review and comment on the 2000/2001 Fiscal Year Budget and provide direction regarding any proposed changes to the document. 2) Approval of the 2000/2001 Preliminary Budget as amended at the June 27, 2000 City Council Meeting. (Any approved changes by the Council to be corporated in th Final Budget for adoption on July 18, 2000.) Thomas P. Genovese City Manager Attachments: 1. La Quinta Arts Foundation Grant Request 2. Chart identifying Funding Requests 3. La Quinta Arts Association Funding Request 4. Brief Outline of Preliminary Budget. ATTACHMENT NO. 1 May 26, 2000 Mr. Tom Genovese City Manager City of La Quinta P.O. Box 1504 La Quinta, CA 92253 Dear Tom: COPY Aak MQUINTA FOUNDATION In compliance with our Contract Services Agreement 1999/2000 with the City of La Quinta, for which the City paid La Quinta Arts Foundation the sum of $75,000 to assist with marketing La Quinta Arts Festival 2000 ($55,000) and Desert Plein Air ($20,000), enclosed is the following: 1. 2000 Art Festival Marketing report (copies of invoices available upon request) 2. La Quinta Arts Festival 2000 Demographics report 3. 2000 Art Festival Local Economic Fact Sheet 4. 2000 Desert Plein Air Festival Marketing report (copies of invoices available upon request) 5. Desert Plein Air Demographics report The documentation submitted verifies total expenditures for marketing La Quinta Arts Festival 2000 (March 16-19) in the amount of $172,323 and Desert Plein Air (January 23- 27, 2000) in the amount of $56,093 for a total of $228,416 paid out in marketing expenses for the two events. This amount represents a 32% increase from the previous year's total marketing costs of $137,626 for the same two events. On behalf of La Quinta Arts Foundation, I thank the City of La Quinta for their ongoing financial support which has played such an important part in the overall success of our events. The proceeds of these events help fund our education and scholarship programs, thus enabling us to successfully meet the goals of our mission statement to provide innovative cultural arts opportunities for children, youth and adults in the Coachella Valley. Sincerely, Susan Francis Executive Director cc: Dodie Horowitz Director Community Services Dept. ,1 0 ,.,. 4 �0 POST OFFICE BOX 777 .► LA QUINTA, CA 92253 760 564 1244 A FAX 760 564 6884 . La Quinta Arts Festival 2000 ART FESTIVAL MARKETING EXPENSES MARCH 16 - 17- 18 - 19. 2000 ACTUAL VALUE DESCRIPTION AMOUNT / VALUE MARKETING PAYROLL ........._.....- ................. ..__. ._.. _ _....__..._..._ _..._.-...-.-................ ..:-$17.573 VIRPORT DISPLAY ....................... ... . W-........-...-....-......-..........-._....... -_..- . _...-..............w ._ ._.. _ ..._... $:.......... ANNENBERG PROGRAM ..........._ ......_..__..........._......_._....-._..........-.........- ................... .$2,100 BILLBOARDSSMALL .................... ..... ...._...... . _.._...-........... ......... .. - _ _...._...... ..............................$231 BOB HOPE CLASSIC PROGRAM AD DATE FESTIVAL PROGRAM AD--� $125 FAIRWAY BILLBOARD - $30,000 FESTIVAL PROGRAMS $15,621 GRAPHIC DESIGNS FOR ADS $2,453 LA QUINTA FESTIVAL POSTERS � $4,450 �- LA QUINTA FESTIVAL T-SHIRTS LA QUINTA MISC RESALE ITEMS $11,615 MAGAZINE ADS (SOUTHWEST ART /ALASKAN AIRLINES/ DESERT KEY $9,997 NEWSPAPER -ADS ......._ .................._.__..-..........._...... ..... ..................................... .............. .............._.._..--$19,81.5 PALM SPRINGS film festival program $900 PALM SPRINGS LIFE $5,270 POSTAGE $ DIRECT MAILINGS $3,195 RACK CARDS $4,718 RADIO RADIO ADS $7,111 PROGRAM AD[rack cards with ticket ___. $2,500 ENNIS TOURNAMENT BOOTH SPACE [to pass out Festival Programs] _ ..__w- - . $5,000 TV ADS _ $17,163 WEB PAGE __- _... _- .-. - - M ._._...w..-..... -- - ..._...._�- .$1,250 Total Marketing 1 r►. 5 5/26/2000 12:04 PM La QU'inta Arts Festival 2000 Attendance Residents vs. Visitors Primary or Secondary Residents? Repeat Visitors Ages Attending Reason for Attending Local Resident Breakdown Children's Art Center Visitors Student Tour Visitors New Artists Accepted Sales & Attendance Compared ro 1999 Advertising & Editorial Publicity Southwest Arts Magazine Palm Springs Life Sunshine Artist Magazine Best Read Guide Local Arts Magazine Alaska Airlines Key Magazine Celebrity Society Desert Art Scene Native Peoples Magazine Travel Host Magazine Annenberg Theatre Program Entertainment Programming Group Lapidary Journal 26.460 visitors 566% Residents vs. 44% Out of Valley Visitors 59% Primary vs. 41 % Secondary Residence 52% have attended more than once 26% Ages 65 and older 55% Ages 46-64 18% Ages 31-45 2% Ages 30 and under 73% View the Artwork 50% Purchase Art 36% Enjoy Live Entertainment 31 % Social Outing 19% Family Outing 20% Enjoy Wine Tasting 14% Enjoy Beer Garden & Food 31 % La Quinta 46% Palm Desert 20% Palm Springs 13% Rancho Mirage 26% Other Desert Cities Saturday, March 18 300thildren Sunday, March 19 300 Children Friday, March 17 400 Children 119 new artists juried 2000's show, 48% of the show! 33.5% Art Sales Increase 25% Overall Festival Sales Increase 20% Attendance Increase Home & Garden Television Travel Scope, L.A. & San Diego KMIR — NBC KESQ-ABC, FOX A&E, Bravo, CNN, Food Network KJJZ/KPLM FM KPSI FM KWXY AM KDES FM KPSI AM EZ103 KDHI, KQYN, KKJT Los Angeles Times The Desert Sun The San Bemardino Sun The Press Enterprise L.A. Daily News Bob Hope Chrysler Classic Program Palm Springs Intemational Film Festival Program Riverside County Date Festival Indian Wells Tennis Garden 162 La Quinta Arts Festival 2000 ART FESTIVAL LOCAL ECONOMIC FACT SHEET MARCH 16 -17-18 -19, 2000 DESCRIPTION. AMOUNT Local Marketing.�-.--,- _ -.- $103,252 Local Labor - includin Secun & Electricians $45,875 Performers Lodjin Local hotels--,-_-. Local Performers.-��__..�...� Local Vendors Supplies excluding Marketing] -. - $2,410 �.�. $12,200 $510,156 Donations to Local 501 [c) Ts (Rotary, LQHS) $3,572 Total Art Sales Total Revenue to LOAF [on -site festival income l-..-__..._.._..._._....................._......_.......... Estimated sales taxes due to City from all areas of Festival Attendance $677,465 $2,100,981 _ �$658,096 $24,145 26,460 163 �! 1 7 5/26/2000 12:12 PM - La Quinta Arts Foundation 2000 DESERT PLEIN AIR MARKETING EXPENSES ACTUAL/VALUE DESCRIPTION AMOUNT / VALUE PLEIN AIR MARKETING PAYROLL AIRPORTDISPLAY ...................._.._......_......... _ ._ ... ....._._� .. BILLBOARD...._..._................._.......�........_... _ .....�... _ ....... DIRECT MAILING POSTAGE & PRINTING GRAPHIC DESIGNS FOR ADS _.... _..... $9,488 ..._.................._� . $1,600 ....................... $20,000 $1,025 $1,413 INTERNET $250 LA QUINTA MISC. RESALE ITEMS $2,000 LA QUINTA PLEIN AIR POSTERS $3,000 MAGAZINE ADS [/SOUTHWEST ART /ALASKAN AIRLINES! DESERT KEY] $2,859 MISC. MARKETING ITEMS $2,000 NEWSPAPER ADS $8,405 PHOTOGRAPHY PORTABLE BILLBOARDS $459 $450 PRINTING $2,245 PROCESSING COSTS FOR ADS $900 RADIO ADS + DESERT RADIO GROUP $15,203 SM. ADS FROM LQ HOTEL $1,200 TV ADS $17,274 Total Marketing T-T Sam] 16.4 5i261200012:35 PM Desert Plein Air, January 2000 z zti Following are the results based upon sales receipts. Where do you reside? 58% of purchasers reside in the desert. 17% of purchasers reside in Southern California. 26% of purchasers reside outside of California. Breakdown of Local Residents La Quints 50% Palm Desert 23% Indian Wells 13% Rancho Mirage 90/0 Within the Coachella Valley 6% Price Points 6% purchased artwork $2,001 to $6000. 7% purchased artwork $1,501 to $2,000. 21 % purchased artwork $1001 to $1,500. 34% purchased artwork $501 to $1,000. 32% purchased artwork $500 or less. Purchased artwork featured the following sites: 33% were Desert settings. 21 % were La Quinta settings. 18% were from outside the valley. 9% were from the Palm Springs area. 7% were from the Produce fields. 12% were from a variety of areas. City of La Quinta School/Grant/Contract Contributions FY 00/01 Thru 6/09/00 ATTACHMENT NO. 2 Budgeted Actual Total Budgeted FY 99/00 FY 99/00 Actual & FY 00/01 Category Expenditures Committed Committed Schools LQ High School - Interact 500.00 500.00 LQ High School - Track Team 500.00 500.00 LQ High School - Volleyball Team 500.00 500.00 LQ High School - Swim Team 500.00 500.00 LQ Middle School - Band 500.00 500.00 LQ Middle School -PTO Awards 500.00 500.00 LQ Middle School - Odessy of Mind 500.00 500.00 LQ Middle School - Earthquake Preparedt ee s 500.00 500.00 Harry Truman Elem - McCallum 2,000.00 2,000.00 Adams Elem - Earthquake Preparedness 500.00 500.00 Adams Elem - Testing 500.00 500.00 Subtotal 8,000.00 1 7.000.00 i 0.00 7,000.00 8,000.00 Grants LQ Historical Society 27,000.00 27,000.00 27,000.00 27,000.00 Soap Box Derby 1,600.00 CV Economic Partnership - Footnote 3 5,000.00 0.00 5,000.00 Mountain Conservancy 5,000.00 0.00 5,000.00 CVRPD - Octoberfest 2,200.00 646.50 646.50 2,200.00 CVRPD 3,000.00 2,610.56 2,610.56 3,000.00 Date Festival 5,000.00 0.00 5,000.00 Subtotal 47 200.00 30 257.06 0.00 30 257.06 48 800.00 Contingency LQ High Foundation 5,000.00 5,000.00 10,000.00 LQ Arts Association 4,000.00 4,000.00 Riverside County Explorer Post 503 6,000.00 6,000.00 12,000.00 Community Blood Bank 1,000.00 1,000.00 CVAG - Census 5,000.00 5,000.00 Simon Motors Plaque 251.11 251.11 Community Concerts 5,000.00 5,000.00 Friends of Desert Mountains 250.00 250.00 Desert Valley All Star 1,000.00 1,000.00 Soap Box Derby Franchise Fee 1,300.00 1,300.00 Riverside County CARE Program 1,000.00 1,000.00 Desert Council on Aging 650.00 650.00 Desert Rehab Services - The Ranch 11000.00 1,000.00 Foundation for the Retarded 1,000.00 1,000.00 Mc Callum Theatre Institute 1 215.00 215.00 Subtotal 54 369.00 32 666.11 11 000.00 43 666.11 40 000.00 Contracts Chamber of Commerce - Footnote (1) 155,000.00 155,000.00 155,000.00 155,000.00 LQ Arts Foundation - Footnote 2 75,000.00 75,000.00 75,000.00 230 000.00 75,000.00 Subtotal 230 000.00 230 000.00 0.00 230 000.00 AB939 Requests Unallocated 10,000.00 0.00 10,000.00 Subtotal 10 000.00 0.00 0.00 0.00 10 000.00 Additional Requests 0.00 Subtotal 0.00 0.00 0.00 0.00 0.00 Requests FY 00/01 0.00 10,000.00 10 000.00 5,000.00 5,000.00 0.00 0.00 Total 1 1 349 569.00 j 1 299 923.17 11,0� 1 336 800.00 15 000.00 Footnote - (1) The City has not received a written request for FY 2000/01. We have received verbally that the request will not exceed the FY 1999100 budget amount of $155,000. Footnote - (2) Total Request $80,000 of which $75,000 has been budgeted In the FY 00/01 Preliminary Budget and an additional $5,000 would be required to meet request Footnote - (3) The City has received a request of $5,000 for FY 2000/01 which has been included in the budget. 166 ATTACHMENT NO. 3 t� 1z, No* . sioju Or#"satlon rnAWS7 5 May 2000 Mayor and Members of the Crty Councf I L Quinta City of La Quin PO Box 1504 La Quinta CA 92253 I? L�Dd� ti14Y g2000 Honorable Mayor and Members of the City Council: The La Quinta Arts Association's Village Gallery can become a key asset in the development of the Village of La Quinta. We must get the word out that we have a wonderful gallery featuring the work of local artists to fill homes and businesses with beautiful art. This we can do with media advertising and your assistance. The attached proposed 2000-2001 budget reflects this need as well as the need for professional sales assistance on a part-time basis. In addition, assistance is needed in order to handle the, requirement for insurance coverage. It is requested that the City Council grant the Association $10,000 for the fiscal year 2000-2001 to help promote La Quinta as ."The City of Art". Very y yours, Aameynolds, President La Quinta Arts Association PO Box 4 La Quinta CA 92253 16 MAY 8 I CITY OF LAUINTA _ _CM ICAhAGE S M".. LA QUINTA ART ASSOCIATION Annual Budget-2000-2001" PROJECTED INCOME Art Sales $50,000 Membership (100) 3,500 Gallery Fees (50) 11.000 Total $649500 PROJECTED EXPENSES 1) Advertising a) Newspaper ($200/ad) $ 2,000 b) Radio (opening) 1,400 c) Radio (January - March) 1,500 2) Insurance 1,800 3) Security ($21/month) 252 4) Landscape Maint. ($100/month) 1,200 5) Telephone/Utilities .1,000 6) Part-time Employee 720 (3 days/5 hrs. x $8.00/hr.) 7) Gallery Fee (10%) 5,000 8) Sales Commission (10% @ 25%) 1,200 9) Artist's Fee (80%) 40.000 Total $56,072 �j 03/94/2900 13916 FROM REUBEN. C. %aR , �TO� �36.`43137 P.61 _ 441 how E LA QUINTA ARTS ASSOCIATION STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS FOR THE PERIOD JANUARY 1.1SD9 TO APRIL 30, 2000 CASH RECEIPTS SALES (EXCLUDES SALES TAX) LESS: 90% PAYMENT TO ARTISTS COMMISSION ON OFF SITE SALES MEMBRSHIP DUES (89 MEMBERS) GALLERY EXHIBITORS FEES SHOWS AND MISCELLANEOUS INCOME DONATIONS TOTAL CASH RECIPTS CASH DISBURSEMENTS GRANT RECEIVED FROM THE CITY OF LA QUINTA REMODELING EXPENSES ADVERTISING, SHOWS & PUBLICITY CREDIT CARD CHARGES INSURANCE MAINTENANCE & REPAIRS NEWS LETTER COSTS OFFICE SUPPLIES AND EXPENSE REFUNDS TO MEMBERS SALES COMMISSIONS PAID SECURITY SUPPLIES AND GENERAL EXPENSES TELEPHONE AND UTILITIES TOTAL DISBURSEMENTS CASH IN BANK $5,313.12 - -- $4,781.81 S631.31 $1,329.82 $3,940.00 -81,800.00 SZ456.73 $982.1a $4,000.00 (84,51.120) $511.20 $1,919.89 $13&05 81,763.00 SM4.84 5983.81 5856.82 $150.00 $150.20 $166.00 $358' .44 S6n.49 FOOTNOTE:SALES AS REPORTED ABOVE INCLUDES ONLY ART SOLD ON THE GALLERY PREMISES. OTHER SALES GENERATED BY MEMBERS AT SHOWS AND EVENTS OFFS[TE BUT PRODUCED BY THE GALLERY AMOUNTED TO $13,298.20 ' ON WINCH THE GALLERY RECEIVED A COMMISSION OF 10%. W THIS EVENT THE MEMBER 18 SOLELY RESPONSIBLE FOR THE REPORTING OF SALES TAX, VIIHERE APPLICABLE IN TOTAL SALES FOR THE PERIOD AMOUNTED TO $18,611.32 $10,so6.71 $8,241.54 $2,267.17 169. TOTAL P.l1 TmE Woomw GRoup May 5, 2000 Mayor John Pena. City Council Members CITY OF LA QUINTA P.O. Box 1504 La Quinta, CA 92253 Dear Honorable Mayor & City Council Members, L L.-C�Etc: 0WG�"} 21D ►:=1: It is with a great deal of excitement and expectation that I write this letter asking you to support the La Quinta Arts Association's Village Gallery to quest to become a major influence in the Downtown Village area. Having been personally involved in the art world for most of my life, I find the philosophy of the Gallery (of giving most of the money back to the artists) not only unique, but a philosophy that should be supported by all of us. We have all talked about the potential of the Downtown Village to be the Art Center for the entire valley. It appears to me that the vision is finally being "hatched." The Association includes many dedicated volunteers to. provide an art environment that we so desperately need here in La Quinta. As a homeowner in this City, I strongly support the City financing the Association. If there ever is an organization that needs your financial support, it is the La Quinta Arts Gallery. If endeavors such as this are not "seeded", it would appear to me that we would have a very slim chance of attracting other art galleries and artists to bring that vision to our City. I therefore request that the City Council grant the Association $10,000 for this year to promote not only the Association, but the artists and the City as well. Thank you for your consideration. Smc ly, Stewart Woodard, A.I.A. SW/drw A CAUFORNIA CoRpmAnoN, 51-370 AvENIDA BERMUMS, SUITE 6, LA OUINTA, CA 92253, 760.564-4418 / 760-564-1705 FAX •A gLaW of a body of work that o wma a high moral Imprusion. Mr. f �f%mot � — • �eor G�rodl�a�t/ •�ttrl •� SUM w*a FM. "M wags AY TO: M AINZ RSYNOLDS FROM$ JERRY ADAKS/KWXY ELAIN28 HERE IS TUB IffORMATION ABOUT KW" THAT WE DZSCOSSZD. AS YOU CAN SEE...XWXY IS.TRE RADIO STATION THAT THE` 'FIFTY PLUS' CROWD LISTEMS TO. IN FACT..WE HAVI MORE LISTENERS AGXD "?ZFTY PLUS" THAN THE MXXT FIFTEEN STATION'S CONSI NSD SIKCt KWXY DOB$ NOT HAVE A SPSCIAL "NON-PROFIT RATE".... USE $21.00 AS THE SIXTY SECOND RATL...AND $18.00 DOMARS hs. THE THIRTT SICOND RATS FOR TRL LA QUINTA ARTS ASSOCIATION. WZ .WILY, THROW IN ONE 'NO CNARCt A1ITNOVNCEKENT" FOR EVERY FIVE BOUGHT. 171 xwx-f "Mm "AMU g Ca+9e.48-70 Ow" sn044 0 FAA *Wwo@L C&M0" a !Ma �ttt•»nt •Fur �AA.,+�A.+.• • ...... .... _ _ . ... v ... .r • .... vt.. 1 JV•r 1 � v .9Ti � �,r�►� d�.�lolr� Swux�/F! — 5trY��lcsi..��/�: �,y �or��..�c .� �:/�. l� w► S' �- .. .KWXYAM/FM 90= WAIT w . ISO Lana &w PURPOSE: TO CREATE AWARENESS AND DELIVER POTENTIAL CUSTOMERS TO YOUR BUSINESS. , PROMO: SIX 15-SECOND PROMOTIONAL ANNOUNCEMENTS PER DAY FOR FIVE DAYS PRIOR TO REMOTE. SCHEDULE: SIX 60-SECOND ANNOUNCEMENTS PER DAY FOR FIVE DAYS PRIOR TO REMOTE. PROGRAM: 12 TWO -MINUTE BREAKS, LIVE, ON -SITE. TALENT: POPULAR KWXY ON -AIR PERSONALI'iIES. COST: AD SCHEDULE & REMOTE S 1200 TALENT FEE �.200 TOTR ': _.. _ "400- 5 KWXY AMIFM BrOi0CaN Co"r• U400 onan Snore Ddve6 p.Mn Soeo ps. CaNforMa 92263.6t30328-1104 r ADVERTISING rrvvorCE PUBLISHING COMPANY P. O. BOX 2737 • PALM -SPRINGS, CA 92263-2737 760 N. GENE AUTRY TRAIL • PALM SPRINGS. CA 92262 BILUNG INQUIRIES: (760) 7784660 MAIN OFFICE: (760) 3224M LA 9UINTA ARTS ASSOCIATION PO BOX 4 LA 9UINTA CA 422S360004 a a EDT CLASS DESCRIPTION BALANCE FORWARD 3 WEc' RT IN THE GARDEN 1090 6 1 CUSTOMER NO 7 1 INVOICE NO. 209261 0001576921 S DUE DATE AMOUNT DUE .00 OS/15/00 4 1 MR THE PMXM THRU 03/27/00 04/30/00 =j .. TOTAL .. COL MM I' iA SIZE RATE AMOUNT 177.Oi 2 3.00 1 6.00 29.50 177.0( CURRENT 161 OVER 30 DAYS OVER 60 DAYS OVER e0 DAYS OVER 120 DAYS 1171 TOTAL DUE 40 •00 •00 .00 •0 •C.I ' CONTRACT OUANTiTY 1EXPIRATION DATE1 CURRENT USME TOTAL USED QUANTITY REMANDING SALESPERSON YYMER ---------------------------- ---------------------- PW" Detach and Retum with Remittance in £nebsed Envelope CUSTOMER NUMBER 191 NAME INVOICE NUMBER AbdWpAm '9261 LA OUINTA ARTS ASSOCIATION 001576921 '� _• �. �. .�..._ ......w� �.� rw y�rW! M _ Al" r.- nwWJRT alaN PUMLISHM CD- Alin: AccoIwNMIB, P.C. tltas 2737. polm sprlrq% CA mm HRH INSURANCE SERVICES OF THE COACHELLA VALLEY 77=564 Country Club Dr., Bldg. B - Ste. 401. Palm Desert, CA 92211 (760) 360-4700 - (760) 3604899 Fax March 24, 2000 La Quinta Arts Association Box 4 La Quinta, CA 92253- Dear' Elaine: I received a note from Leanna stating you needed some pricing indications for next years insurance. I do not expect any increase, but if we have one it will be slight. Estimated annual premium for Directors and Officers $850.00 Estimated annual premium for Package Policy $995.00 If you need any more information please give me a call. G v 'er Gomes f �g35 A'j 4 ATTACHMENT NO. 4 June 27, 1999 - • Summary of Financial Condition • Summary of Preliminary Budget • Summary of Revenues A. Expenditures B. Review Items Listed on Transmittal Letter • A-2 - Review of budget process • A-5 - Review of budget format • B-1 - Present Organizational Chart • B-6 - Review of community profile which compares changes in the categories listed. • C-2 - Review of the Budget Summary by Fund which brings together the financial activities of all the City, RDA and Financing Authority Funds. • B-3 - Present General Fund Revenue Pie Chart which shows percentages. Mention that Pages D-1 through D-5 graph major revenue items and we are prepared to go over them if requested. • B-4 - Present General Fund Operating Expenditures Pie Chart - not net of reimbursement. This indicates in what areas the City is directing its efforts. • B-5 - Present City, RDA, Financing Authority expenditures by component - this is how each dollar of total expenditures is broken down. • Section E - Explanation of Department by Department overviews of City operations • E-6 & E-7_- Explanation of format of the two budget documents which are tied together by the schedule of expenditures schedules. As an example, pages E-6 and E-7 are contained in each budget document. • C-5 Review of reimbursements to the General fund from other funds - other funds pay for personnel and operating expenditures that are recorded in the General Fund. • H-1 & H-2 - Review of the City capital improvements approved by the Council in the Five Year Capital Improvement Plan. Question & Answer Period 176 ATTACHMENT NO. 4 Operations Expenditures TOTAL OPERATIONS EXP Less: General Fund Revenues Sub -Total Variance Less: Reimbursements Gas Tax Fund Lighting & Landscaping Civic Center Developer Impact Fee Capital Improvement Fund RDA Reimbursements to General Fund Total Reimbursements Transfers In CDBG Urban Forestry COPS & LLEBG Grants Total Transfers Out Police/Fire CIP Total TOTAL VARIANCE City of La Quinta Resource Allocation Plan Revenue/Expenditure Summary Five Year Forecast pproved Five Year Estimate 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 15,252,431 15,709,694 16,702,634 17,581,851 18,324,361 19,099,426 15,252,431 15,709,694 16,702,634 17,581,851 18,324,361 19,099,426 12,189,365 12,395,075 12,591,175 12,734,075 12,880,775 13,031,475 (3,063,066) (3,314,619 (4,111,459 (4,847,776 (5,443,586 (6,067,951 418,400 433,000 448,200 463,900 480,100 496,900 778,000 778,000 778,000 778,000 778,000 778,000 203,700 203,700 203,700 203,700 203,700 203,700 500,248 500,248 500,248 500,248 500,248 500,248 1,399,234 1,397,863 1,397,863 1,397,863 1,397,863 1,397,863 1 3,299,5821 3,312,8111 3,328,0111 3,343,7111 3,359,9111 3,376,7111 30,000 0 0 0 0 0 11,000 0 0 0 0 0 57,700 0 0 0 0 0 98,700 0 0 0 0 0 2,000 2,000 0 0 0 0 326,180 328,180 2,000 0 i 0 0 0 1 7.0361 (3.8081 (783.4481 (1.504.0651 (2.083.6751 (2.691.2401 177 ii��, City of La Quinta Resource Allocation plan Revenue Summary Five Year Forecast Approved Five Year Estimate 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 TAXES Property Tax 520,600 557,000 590,400 608,100 626,300 645,100 No Low Property Tax Distribution 441,800 452,800 464,100 475,700 487,600 499,800 Document Transfer Tax 275,040 283,300 291,800 300,600 309,600 318,900 Sales Tax 2,683,750 2,724,000 2,764,900 2,806,400 2,848,500 2,891,200 Transient Occupancy Tax 3,289,100 3,289,100 3,289,100 3,289,100 3,289,100 3,289,100 Franchise Tax 349,500 375,700 400,100 418,100 436,900 456,600 TOTALTAXES 7,559,790 7,681,900 7,800,400 7,898,000 7,998,000 8,100,700 LICENSE & PERMITS Business License 130,900 130,900 130,900 130,900 130,900 130,900 Animal License 8,400 8,400 8,400 8,400 8,400 8,400 Building Permits 412,500 412,500 412,500 412,500 412,500 412,500 Plumbing Permits 89,400 89,400 89,400 89,400 89,400 89,400 Electrical Permits 68,000 68,000 68,000 68,000 68,000 68,000 Mechanical Permits 35,800 35,800 35,800 35,800 35,800 35,800 Misc. Permits 57,900 57,900 57,900 57,900 57,900 57,900 TOTAL LICENSES & PERMITS 802,900 802,900 802,900 802,900 802,900 802,900 FEES General Government Fees 4,400 4,400 4,400 4,400 4,400 4,400 Community Services Fees 143,675 143,675 143,675 143,675 143,675 143,675 Bldg & Safety Fees 298,250 298,250 298,250 298,250 298,250 298,250 Community Development Fees 161,100 161,100 161,100 161,100 161,100 161,100 Public Works Fees 270,000 278,100 286,400 295,000 303,900 313,000 TOTAL FEES 877,425 885,525 893,825 902,425 911,325 920,425 • INTERGOVERNMENTAL Motor Vehicle In -Lieu 1,078,800 1,154,300 1,223,600 1,260,300 1,298,100 1,337,000 Off Hwy Vehicle License 0 0 0 0 0 0 Motor Vehicle Code Fines 56,250 56,250 56,250 56,250 56,250 56,250 Parking Violations 22,300 22,300 22,300 22,300 22,300 22,300 Misc Fines 3,600 3,600 3,600 3,600 3,600 3,600 AB939 86,600 86,600 86,600 86,600 86,600 86,600 CSA152 113,800 113,800 113,800 113,800 113,800 113,800 FEMA/ OES Grant 0 0 0 0 0 0 Historical Preservation Grant 0 0 0 0 0 0 CVAQ Revenue 0 0 0 0 0 0 CVAG 0 0 0 0 0 0 TOTAL INTERGOVERNMENTAL 1,361,350 1,436,850 1,506,150 1,542,850 1,580,650 1,619,550 1,519,000 1,519,000 1,519,000 1,519,000 1,519,000 1,519,000 INTEREST MISCELLANEOUS 68,900 68,900 68,900 68,900 68,900 68,900 TRANSFERIN TOTAL GENERAL FUND 12,189,365 12,395 075 1 12,591,175 1 12,734,075 1 12,880,775 13,031,475 Summary of General Fund Revenues TAXES 7,559,790 7,681,900 7,800,400 7,898,000 7,998,000 8,100,700 LICENSE & PERMITS 802,900 802,900 802,900 802,900 802,900 802,900 FEES 877,425 885,525 893,825 902,425 911,325 920,425 INTERGOVERNMENTAL 1,361,350 1,436,850 1,506,150 1,542,850 1,580,650 1,619,550 INTEREST 1,519,000 1,519,000 1,519,000 1,519,000 1,519,000 1,519,000 MISCELLANEOUS 68,900 68,900 68,900 68,900 68,900 68,900 TRANSFERIN 0 0 0 0 0 0 TOTAL GENERAL FUND 1 12,189,365 1 12,395 075 1 12,591,175 1 12 734,075 1 12 880,775 1 13,031 475 1'7 City of La Quinta Resource Allocation Plan Operations Expense Summary By Program Five Year Forecast pprovea rive Year tstimaze 2000-01 2001-02 1 2002-03 1 2003-04 1 2004-05 1 2005-06 GOVERNMENT: LEGISLATIVE 482,500 496,300 510,500 525,200 540,300 555,900 CITY MANAGER'S OFFICE 606,325 613,500 642,600 673,100 704,900 738,300 ECONOMIC DEVELOPMENT 866,350 891,300 918,000 945,500 973,900 1,003,100 PERSONNEURISK MGT 555,750 575,600 596,100 617,500 639,500 662,400 TOTAL GENERAL GOVERNMENT 2,510,925 2,576,700 2,667,200 2,761,300 2,858,600 2,959,700 FINANCE: FISCAL SERVICES CENTRAL SERVICES TOTAL FINANCE CLERK MUNITY SERVICES PARKS & RECREATION ADMIN PARKS & RECREATION PROGRAMS SENIOR CENTER TOTAL COMMUNITY SERVICES 486110 509,100 533,300 558,600 585,200 613,000 472:715 486,900 501,500 516,500 532,000 548,000 958,825 996,000 1,034,800 1,075,100 1,117,200 1,161,000 333,335 345,000 360,400 376,500 393,400 411,100 610,500 617,600 640,600 664,500 689,300 715,100 88,700 92,100 95,700 99,400 103,300 107,400 242,190 243,100 253,000 263,400 274,200 285,500 941,390 952,800 989,300 1,027,300 1,066,800 1,108,000 POLICE 3,467,100 3,967,633 4,501,173 4,902,190 5,147,300 5,404,665 BUILDING & SAFETY: BUILDING & SAFETY - ADMIN 171,950 CODE COMPLIANCE 499,825 ANIMAL CONTROL 191,905 BUILDING 485,771 EMERGENCY SERVICES 21,521 FIRE 20,000 CIVIC CENTER BUILDING-OPER 1,084,040 TOTAL BUILDING & SAFETY 2,475,012 COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT - ADMIN 449,300 PLANNING 589,500 TOTAL COMMUNITY DEVELOPMENT 1,038,800 PUBLIC WORKS: 178,100 186,500 195,400 204,800 214,600 522,300 545,900 570,500 596,300 623,200 200,100 208,700 217,700 227,100 237,000 507,600 530,500 554,500 579,600 605,800 22,200 22,900 23,600 24,300 25,000 20,600 21,200 21,800 22,500 23,200 802,261 1 835,761 870,361 906,061 942,961 >.,253,161 1 2,351,461 2,453,861 2,560,661 2,671,761 368,800 389,200 410,500 614,100 639,800 666,700 982,900 1,029,000 1,077,201 PUBLIC WORKS ADMINISTRATION 192,915 201,700 211,000 220,800 DEVELOPMENT & TRAFFIC 612,151 637,900 665,400 694,200 CAPITAL PROJECTS 479,263 494,300 512,100 530,600 MAINT/OPERATIONS - STREETS 895,363 911,600 946,700 983,200 MAINT/OPERATIONS - LTG/LANDSCAPI 1,347,352 1,390,000 1,434,100 1,479,60, 432,800 456,000 694,700 724,000 ,127,500 1,180,00, 231,000 241,700 724,300 755,800 549,800 569,700 1,021,200 1,060,800 1,526,600 1,575,200 TOTAL PUBLIC WORKS TOTAL GENERAL FUND OPERATING EXP 3,527,044 3,635,500 3,769,300 3,908,400 4,052,900 4,203,200 15,252,431 15,709,694 16,702,634 17,581,851 18,324,361 19,099,426 TRANSFERS OUT 328,180 2,000 0 0 0 0 GENERAL FUND REIMBURSEMENTS (3,299,582) (3,312,811) (3,328,011) (3,343,711) (3,359,911) (3,376,711) NET GENERAL FUND EXPENDITURES 12,281,029 1 12,398,883 13 374 623 14,238,140 14,964,450 15,722,715 179 o z, City of La Quinta Resource Allocation Plan Personnel Allocation Five Year Forecast Approved Five Year Estimate 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 GENERAL GOVERNMENT: LEGISLATIVE 0 0 0 0 0 0 CITY MANAGER'S OFFICE 6.5 6.5 6.5 6.5 6.5 6.5 ECONOMIC DEVELOPMENT 0 0 0 0 0 0 PERSONNEURISK MGT 1.5 1.5 1.5 1.5 1.5 1.5 8 8 8 8 8 8 TOTAL GENERAL GOVERNMENT FINANCE: FISCAL SERVICES 7 7 7 7 7 7 CENTRAL SERVICES 0 1 0 0 0 0 0 7 7 7 7 7 7 TOTAL FINANCE CITY CLERK 4 4 5 5 5 5 COMMUNITY SERVICES COMMUNITY SERVICE - ADMIN 3.5 3.5 3.5 3.5 3.5 3.5 PARKS & RECREATION PROGRAMS 0.5 0.5 0.5 0.5 0.5 0.5 SENIOR CENTER 2.75 2.75 2.75 2.75 2.75 2.75 6.75 6.75 6.75 6.75 6.75 6.75 TOTAL COMMUNITY SERVICES BUILDING & SAFETY: BUILDING&SAFETY -ADMIN 2 2 2 2 2 2 CODE COMPLIANCE 6.5 6.5 6.5 6.5 6.5 6.5 ANIMAL CONTROL 2 2 2 2 2 2 BUILDING 5.5 5.5 5.5 5.5 5.5 5.5 EMERGENCY SERVICES 0 0 0 0 0 0 FIRE 0 0 0 0 0 0 CIVIC CENTER BUILDING-OPER 1 1 1 1 1 1 17 17 17 17 17 17 TOTAL BUILDING & SAFETY COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT - ADMIN 4 5 5 5 5 5 PLANNING 5 5 5 5 5 5 9 10 10 10 10 10 TOTAL COMMUNITY DEVELOPMENT PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 2 2 2 2 2 2 DEVELOPMENT & TRAFFIC 6 6 6 6 6 6 CAPITAL PROJECTS 2 2 2 2 2 2 MAINT/OPERATIONS - STREETS 8.5 8.5 8.5 8.5 8.5 8.5 MAINT/OPERATIONS - LTG/LANDSCAPING 2.5 2.5 2.5 2.5 2.5 2.5 21 21 21 21 21 21 TOTAL PUBLIC WORKS TOTAL -CITY PERSONNEL 72.75 73.75 74.75 74.75 74.75 74.75 POLICE 22.81 24.86 26.86 27.86 27.86 27.86 GRAND TOTAL 95.56 98.61 101.61 102.61 102.61 102.61 jov City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 GENERAL GOVERNMENT: LEGISLATIVE Salaries 38,400 38,400 38,400 38,400 38,400 38,400 Benefits 23,000 24,200 25,400 26,700 28,000 29,400 Services & Supplies 421,100 433,700 446,700 460,100 473,900 488,100 Equipment 0 0 0 0 0 0 Total 482,500 496,300 510,500 525,200 540,300 555,900 Positions Total 0 0 0 0 0 0 181 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 GENERAL GOVERNMENT: CITY MANAGER Salaries 403,100 423,300 444,500 466,700 490,000 514,500 Benefits 102,500 107,600 113,000 118,700 124,600 130,800 Services & Supplies 80,225 82,600 85,100 87,700 90,300 93,000 Equipment 20,500 0 0 0 0 0 Total 606,325 613,500 642,600 673,100 704,900 738,300 Positions City Manager 1 1 1 1 1 1 Assistant City Manager 1 1 1 1 1 1 Management Analyst 1 1 1 1 1 1 Management Analyst 1 1 1 1 1 1 Management Assistant 1 1 1 1 1 1 Secretary 1.5 1.5 1.5 1.5 1.5 1.5 Total 6.5 6.5 6.5 6.5 6.5 6.5 184 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 GENERAL GOVERNMENT: ECONOMIC DEVELOPMENT Salaries 0 0 0 0 0 0 Benefits 0 0 0 0 0 0 Services & Supplies 865,350 891,300 918,000 945,500 973,900 1,003,100 Equipment 1,000 0 0 0 0 0 Total 866,350 1 891,300 1 918,000 945,500 973,900 1,003,100 Positions Total 0 0 0 0 0 0 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 GENERAL GOVERNMENT: PERSONNEURISK MGT Salaries 132,000 138,600 145,500 152,800 160,400 168,400 Benefits 23,200 24,400 25,600 26,900 28,200 29,600 Services & Supplies 400,550 412,600 425,000 437,800 450,900 464,400 Equipment 0 0 0 0 0 0 Total 555,750 575,600 596,100 617,500 639,500 662,400 Positions Personnel/Risk Manager 1 1 1 1 1 1 Secretary 0.5 0.5 0.5 0.5 0.5 0.5 Total 1.5 1.5 1.5 1.5 1.5 1.5 184 City of La Quinta Resource Allocation plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 FINANCE: FISCAL SERVICES Salaries 330,200 346,700 364,000 382,200 401,300 421,400 Benefits 92,500 97,100 102,000 107,100 112,500 118,100 Services & Supplies 63,410 65,300 67,300 69,300 71,400 73,500 Equipment 0 0 0 0 0 0 Total 486,110 509,100 533,300 558,600 585,200 613,000 Positions Finance Director 1 1 1 1 1 1 Accounting Manager 1 1 1 1 1 1 Financial Services Assistant 1 1 1 1 1 1 Account Technician 2 2 2 2 2 2 Account Clerk 1 1 1 1 1 1 Secretary 1 1 1 1 1 1 7 7 7 7 7 7 Total 185 v40 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 FINANCE: CENTRAL SERVICES Salaries 0 0 0 0 0 0 Benefits 0 0 0 0 0 0 Services & Supplies 472,715 486,900 501,500 516,500 532,000 548,000 Equipment 0 0 0 0 0 0 Total 472,715 486,900 501,500 516,500 532,000 1 548,000 Positions Total 0 0 0 0 0 0 186 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 CITY CLERK CITY CLERK Salaries 188,700 198,100 208,000 218,400 229,300 240,800 Benefits 51,300 53,900 56,600 59,400 62,400 65,500 Services & Supplies 90,335 93,000 95,800 98,700 101,700 104,800 Equipment 3,000 0 0 0 0 0 Total 333 335 345,000 360 400 376,500 393 400 1 411 100 Positions City Clerk 1 1 1 1 1 1 Deputy City Clerk 2 2 2 2 2 2 Secretary 0 0 1 1 1 1 Office Assistant 1 1 1 1 1 1 Total 4 4 5 5 5 5 187 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 COMMUNITY SERVICE ADMINISTRATION Salaries 168,600 177,000 185,900 195,200 205,000 215,300 Benefits 41,500 43,600 45,800 48,100 50,500 53,000 Services & Supplies 385,400 397,000 408,900 421,200 433,800 446,800 Equipment 15,000 0 0 0 0 0 Total 610,500 617,600 1 640,600 1 664,500 689,300 715100 Positions Community Services Directoi 1 1 1 1 1 1 Recreation Supervisor 1 1 1 1 1 1 Recreation Coordinator 0.5 0.5 0.5 0.5 0.5 0.5 Secretary 1 1 1 1 1 1 Total 3.5 3.5 3.5 3.5 3.5 3.5 nillf-6yel t i 4 J U City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 COMMUNITY SERVICE PARK & RECREATION Salaries 30,700 32,200 33,800 35,500 37,300 39,200 Benefits 7,650 8,000 8,400 8,800 9,200 9,700 Services & Supplies 50,350 51,900 53,500 55,100 56,800 58,500 Equipment 0 0 0 0 0 0 Total 88,700 1 92,100 1 95,700 1 99,400 1 103,306---1 107 400 Positions Recreation Coordinator 0.5 0.5 0.5 0.5 0.5 0.5 Total 0.5 0.5 0.5 0.5 0.5 0.5 189 014 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 COMMUNITY SERVICE SENIOR CENTER Salaries 95,500 100,300 105,300 110,600 116,100 121,900 Benefits 33,200 34,900 36,600 38,400 40,300 42,300 Services & Supplies 104,790 107,900 111,100 114,400 117,800 121,300 Equipment 8,700 0 0 0 0 0 Total 242,190 1 243,100 1 253,000 1 263,400 1 274,200 1 285,500 Positions Senior Center Supervisor 1 1 1 1 1 1 Senior Ctr Activities Coord 1 1 1 1 1 1 Senior Center Assistant 0.75 0.75 0.75 0.75 0.75 0.75 Total 2.75 2.75 2.75 2.75 2.75 2.75 190 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 POLICE POLICE Salaries 0 0 0 0 0 0 Benefits 0 0 0 0 0 0 Services & Supplies 3,467,100 3,967,633 4,501,173 4,902,190 5,147,300 5,404,665 Equipment 0 0 0 0 0 0 Total 3,467,100 3,967,633 4,501,173 902,190 5,147 300 5,404 665 Positions Patrol Officer 16.81 18.86 18.86 18.86 18.86 18.86 School Resource Officer 1 1 2 2 2 2 Target Team 2 2 2 3 3 3 Motor Officer 1 1 1 1 1 1 Dedicated Sergeant 1 1 1 1 1 1 Community Service Officer 1 1 2 2 2 2 Total 22.81 24.86 26.86 27.86 27.86 27.86 191 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 BUILDING & SAFETY ADMINISTRATION Salaries 118,400 124,300 130,500 137,000 143,900 151,100 Benefits 31,100 32,700 34,300 36,000 37,800 39,700 Services & Supplies 20,450 21,100 21,700 22,400 23,100 23,800 Equipment 2,000 0 0 0 0 0 Total 171,950 178,100 186,500 195,400 204,800 214,600 Positions Building and Safety Director 1 1 1 1 1 1 Senior Secretary 1 1 1 1 1 1 Total 2 2 2 2 2 2 192 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 BUILDING & SAFETY CODE COMPLIANCE Salaries 277,500 291,400 306,000 321,300 337,400 354,300 Benefits 94,400 99,100 104,100 109,300 114,800 120,500 Services & Supplies 127,925 131,800 135,800 139,900 144,100 148,400 Equipment 0 0 0 0 0 0 Total 499,825 522,300 545,900 570,500 596,300 623,200 Positions Community Safety Manager 1 1 1 1 1 1 Code Compliance Officer II 1 1 1 1 1 1 Code Compliance Officer 1 2 2 2 2 2 2 Counter Technician 1 1 1 1 1 1 Office Assistant 0.5 0.5 0.5 0.5 0.5 0.5 Animal Control / Code Compliance Officer 0.5 0.5 0.5 0.5 0.5 0.5 Animal Control / Code Compliance Officer 0.5 0.5 0.5 0.5 0.5 0.5 6.5 1 6.5 6.5 6.5 6.5 6.5 Total 193 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 BUILDING & SAFETY ANIMAL Salaries 96,800 101,600 106,700 112,000 117,600 123,500 Benefits 27,400 28,800 30,200 31,700 33,300 35,000 Services & Supplies 67,705 69,700 71,800 74,000 76,200 78,500 Equipment 0 0 0 0 0 0 Total 191,905 200,100 208,700 1 217,700 1 227,100 1 237,000 Positions Animal Control Officer II 1 1 1 1 1 1 Animal Control / Code Compliance Officei 0.5 0.5 0.5 0.5 0.5 0.5 Animal Control / Code Compliance Office 0.5 0.5 0.5 0.5 0.5 0.5 Total 2 2 1 2 1 2 1 2 1 2 194 v � 9 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 BUILDING & SAFETY BUILDING & SAFETY Salaries 281,300 295,400 310,200 325,700 342,000 359,100 Benefits 82,700 86,800 91,100 95,700 100,500 105,500 Services & Supplies 121,771 125,400 129,200 133,100 137,100 141,200 Equipment 0 0 0 0 0 0 Total 485,771 507,600 530,500 1 554,500 1 579 600 605 800 Positions Building and Safety Managei 1 1 1 1 1 1 Senior Building Inspector 1 1 1 1 1 1 Building Inspector II 1 1 1 1 1 1 Building Inspector 1 1 1 1 1 1 1 Counter Technician 1 1 1 1 1 1 Office Assistant 0.5 0.5 0.5 0.5 0.5 0.5 5.5 5.5 5.5 5.5 5.5 5.5 Total 195 050 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 BUILDING & SAFETY EMERGENCY SERVICES Salaries 0 0 0 0 0 Benefits 0 0 0 0 0 Services & Supplies 21,521 22,200 22,900 23,600 24,300 25,000 Equipment 0 0 0 0 0 0 Total 21,521 22,200 22,900 23,600 24,300 25 000 Positions Total 0 0 0 0 0 0 196 051 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 BUILDING & SAFETY FIRE Salaries 0 0 0 0 0 Benefits 0 0 0 0 0 Services & Supplies 20,000 20,600 21,200 21,800 22,500 23,200 Equipment 0 0 0 0 0 0 Total 20,000 20,600 21,200 1 21,800 22,500 23,200 Positions Total 0 0 0 0 0 0 19'7 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 BUILDING & SAFETY CIVIC CENTER OPERATIONS Salaries 34,700 36,400 38,200 40,100 42,100 44,200 Benefits 12,900 13,500 14,200 14,900 15,600 16,400 Services & Supplies 1,016,440 1,047,000 1,078,000 1,110,000 1,143,000 1,177,000 Equipment 20,000 0 0 0 0 0 Total 1,084,040 1 1,096,900 1 1,130,400 1 1,165,000 1 1,200,700 1 1,237,600 Positions Facilities Maintenance Techniciar 1 1 1 1 1 1 Total 1 1 1 1 1 1 W i City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 COMMUNITY DEVELOPMENT ADMINISTRATION Salaries 245,900 258,200 271,100 284,700 298,900 313,800 Benefits 54,600 57,300 60,200 63,200 66,400 69,700 Services & Supplies 148,800 153,300 157,900 162,600 167,500 172,500 Equipment 0 0 0 0 0 0 Total 449,300 468,800 489,200 510,500 532,800 556,000 Positions Community Development Directoi 1 1 1 1 1 1 Planning Manager 1 1 1 1 1 1 Associate Planner 0 1 1 1 1 1 Executive Secretary 1 1 1 1 1 1 Secretary 1 1 1 1 1 1 Total 4 5 5 5 5 5 199 "5 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 COMMUNITY DEVELOPMENT PLANNING Salaries 282,800 296,900 311,700 327,300 343,700 360,900 Benefits 64,400 67,600 71,000 74,600 78,300 82,200 Services & Supplies 242,300 249,600 257,100 264,800 272,700 280,900 Equipment 0 0 0 0 0 0 Total 589,500 614,100 639,800 666,700 694,700 724,000 Positions Principal Planner 2 2 2 2 2 2 Associate Planner 3 3 3 3 3 3 Total 5 5 5 5 5 5 200 0155 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 PUBLIC WORKS ADMINISTRATION Salaries 122,500 128,600 135,000 141,800 148,900 156,300 Benefits 32,700 34,300 36,000 37,800 39,700 41,700 Services & Supplies 37,715 38,800 40,000 41,200 42,400 43,700 Equipment 0 0 0 0 0 0 Total 192,915 201,700 211,000 220,800 231,000 241700 Positions Public Works Director / City Engineer 1 1 1 1 1 1 Senior Secretary 1 1 1 1 1 1 Total 2 2 2 2 2 2 201 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 PUBLIC WORKS DEVELOPMENT & TRAFFIC Salaries 312,500 328,100 344,500 361,700 379,800 398,800 Benefits 86,600 90,900 95,400 100,200 105,200 110,500 Services & Supplies 212,551 218,900 225,500 232,300 239,300 246,500 Equipment 500 0 0 0 0 0 Total 612,151 1 637,900 665,400 694,200 724,300 755,800 Positions Senior Engineer 1 1 1 1 1 1 Associate Engineer 1 1 1 1 1 1 Assistant Engineer II 2 3 3 3 3 3 Assistant Engineer 1 1 0 0 0 0 0 Counter Technician 1 1 1 1 1 1 Total 6 6 6 6 6 6 202 ��7 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 PUBLIC WORKS CAPITAL PROJECTS Salaries 108,100 113,500 119,200 125,200 131,500 138,100 Benefits 30,900 32,400 34,000 35,700 37,500 39,400 Services & Supplies 338,263 348,400 358,900 369,700 380,800 392,200 Equipment 2,000 0 0 0 0 0 Total 479,263 494,300 1 512,100--7 530,600 549,800 569,700 Positions Senior Engineer 1 1 1 1 1 1 Assistant Engineer 1 1 0 0 0 0 0 Assistant Engineer II 1 1 1 1 1 Total 2 2 2 2 2 2 203 MW City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 PUBLIC WORKS STREET MAINTENANCE Salaries 272,300 285,900 300,200 315,200 331,000 347,600 Benefits 95,300 100,100 105,100 110,400 115,900 121,700 Services & Supplies 510,263 525,600 541,400 557,600 574,300 591,500 Equipment 17,500 0 0 0 0 0 Total 895,363 911,600 946,700 983,200 1,021,200 1,060,800 Positions Maintenance Manager 0.5 0.5 0.5 0.5 0.5 0.5 Maintenance Foreman 2 2 2 2 2 2 Maintenance Worker II 2 2 2 2 2 2 Maintenance Worker 1 4 4 4 4 4 4 Total 8.5 8.5 8.5 8.5 8.5 8.5 204 0�)9 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 PUBLIC WORKS LIGHTING & LANDSCAPE Salaries 86,600 90,900 95,400 100,200 105,200 110,500 Benefits 25,700 27,000 28,400 29,800 31,300 32,900 Services & Supplies 1,235,052 1,272,100 1,310,300 1,349,600 1,390,100 1,431,800 Equipment 0 0 0 0 0 0 Total 1,347,352 1,390,000 1,434,100 1,479,600 1,526 600 1,575,200 Positions Maintenance Manager 0.5 0.5 0.5 0.5 0.5 0.5 Maintenance Foreman 1 1 1 1 1 1 Maintenance Worker II 1 1 1 1 1 1 Total 2.5 2.5 2.5 2.5 2.5 2.5 205 ASSUMPTIONS Resources Allocation Plan Expenditures • All Salaries and Benefits have been escalated at 5% per year, attributed to a 1.5% COLA and a 3.5% merit increase. Salaries are based on 2000-2001 budget salary ranges. • Services and Supplies costs were escalated at 3% per year, unless otherwise noted. • No increases in City Council, Boards, and Commissions stipends are projected. • New vehicles, computers, and capital equipment were budgeted as noted. • Replacement of existing equipment is funded out of the City's Equipment Replacement Fund. • Police service costs are increased based on personnel projections supplied by the Riverside County Sheriff and a costs escalated at 5% per year. • Building and Safety Civic Center rent payments (debt service) remain at a constant level, which are included in Services and Supplies. The Balance is increased at 3%. • Community Development Administration contract services remain at a constant level, which are included in Services and Supplies. The balance is increased at 3%. • South Coast Air Quality Service and Supplies remain at a constant level. • Fire Service and Supplies remain at a constant level. Revenues • Property Tax for FY 2000-01 is 7%, FY 2002-03 is 6% and 3% thereafter. • TOT is not increased. • Franchise Tax for FY 2001-02 is 7.5%, FY 2002-03 is 6.5% and 4.5% thereafter. • Document Tax escalated at 3.0% per year. 206 06141. • Sales Tax increased by 1.5% each fiscal year. • Business Licenses are not increased. • Animal Licenses are not increased. • Building, Plumbing, Electrical, and Mechanical Permits are not increased. • Miscellaneous Permits are not increased. • Planning and Zoning and Plan Check Fees are not increased. • Community Development Administration Fees are not increased. • Sale of Maps and Publications are not increased. • Building and Safety Fees are not increased. • Park and Recreation fees are not increased. • Engineering Fees are increased by 3% per year. • Motor Vehicle In -Lieu fees increased by 7% for FY 2001-02, 6% for FY 2002-03, and 3 % thereafter. • AB 939 revenues are not increased. • Off -Highway Vehicle Fees and parking Violations are not increased. • CSA 152 revenues are not increased. • Interest, Miscellaneous Revenue, and Miscellaneous Fines to remain level each fiscal year. Reimbursements • Gas Tax escalated by 3.5% per year. • Lighting and Landscape reimbursements remain level each year. • Redevelopment Agency reimbursements are not increased based upon the Mid - Year Cash Flow Report. 207 • Civic Center Developer Impact fee reimbursements remain level each year. 0�C)-9 T4ht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: C COUNCIL/RDA MEETING DATE: July 18, 2000 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of Appointment of an Alternate to the Human and Community PUBLIC HEARING: Resources Committee of the Coachella Valley Association of Governments (CVAG) RECOMMENDATION: Approve the selection of a member of the City Council to serve as the Alternate to the Human and Community Resources Committee of CVAG. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. I3ffl1KCI 3eP101I7_10IaSITL-4"If At the City Council meeting of July 5, 2000, Council Member Adolph discussed the need to appoint an Alternate to the Human and Community Resources Committee. Council Member Perkins indicated he would be willing to serve in this capacity. FINDINGS AND ALTERNATIVES The alternatives available to the City Council include: 1. Approve the selection of a member of the City Council to serve as the alternate to the Human and Community Resources Committee of CVAG; or 2. Do not approve the selection of a member of the City Council to serve as the alternate to the Human and Community Resources Committee of CVAG; or 3. Provide staff with alternative direction. �e Respectfully submitted, Jun S ek, CMC/ City Clerk Approved for submission by: Thomas P. Genovese, City Manager 0 7 T4tyl 4 4 Q" COUNCIL/RDA MEETING DATE: ,July 18, 2000 ITEM TITLE: Consideration of an Urgency Ordinance Repealing Chapter 2.05, of the La Quinta Charter and Municipal Code Relative to the Voluntary Campaign Expenditure Ceiling RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: 3 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Introduce an Urgency Ordinance Repealing Chapter 2.05, of the La Quinta Charter and Municipal Code relative to the Voluntary Campaign Expenditure Ceiling: A.) Move to take up Ordinance No. by title and number only and waive further reading. B.) Move to Introduce and Adopt Urgency Ordinance No. on first reading. FISCAL IMPLICATIONS: None CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: In November of 1996, the voters of California passed Proposition 208 which amended the California Political Reform Act (the "Act"). By its terms, Proposition 208 established a two -tiered scheme of campaign contribution limitations applicable to candidates running for local office based upon whether the recipient candidate accepted or rejected specified "voluntary" campaign spending caps. Because many cities had not adopted expenditure ceilings (or any other variation of a campaign finance ordinance) prior to the adoption of proposition 208, Section 85400(c) of Proposition 208 permitted cities to adopt a specified expenditure ceiling in order to allow candidates to avail themselves of the higher contribution limit by agreeing to abide by the expenditure ceiling. 210 To this end, in April of 1997 the City Council of the City of La Quinta adopted Ordinance 300 which established Chapter 2.05 of the La Quinta Charter and Municipal Code establishing a voluntary expenditure ceiling for elections to City offices. On January 6, 1998, United States District Court Judge Lawrence K. Karlton ruled that the contribution limits imposed by the Act are unconstitutional and he enjoined the Fair Political Practices Commission from enforcing any part of the Act. On January 5, 1999, the Ninth Circuit Court of Appeals ordered Judge Karlton to conduct a full trial on the remaining issues of the case and upheld the preliminary injunction prohibiting the FPPC from enforcing the provisions of Proposition 208. At the present time the provisions of Proposition 208 are still enjoined which renders the City's code unenforceable. At the meeting of July 5, 2000, the City Council directed staff to prepare an ordinance which would repeal Chapter 2.05 of the Charter and Municipal Code for the purpose of avoiding confusion during the upcoming November elections. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Introduce and adopt an Urgency Ordinance Repealing Chapter 2.05, of the La Quinta Charter and Municipal Code relative to the Voluntary Campaign Expenditure Ceiling; or 2. Do not introduce and adopt an Urgency Ordinance Repealing Chapter 2.05, of the La Quinta Charter and Municipal Code relative to the Voluntary Campaign Expenditure Ceiling; or 3. Provide alternative direction to staff. Respectfully submitted, Ju e S Gr ek, CMC/AAE City CI Approved for submission by: Thomas P. Genovese, City Manager 211 ORDINANCE NO. AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, REPEALING CHAPTER 2.05 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATIVE TO THE VOLUNTARY CAMPAIGN EXPENDITURE CEILING WHEREAS, Chapter 2.05 of the La Quinta Charter and Municipal Code was adopted in response to the adoption of Proposition 208, "The California Political Reform Act of 1996," (the "Act"); and WHEREAS, On January 5, 1999, the Ninth Circuit Court of Appeals upheld a preliminary injunction prohibiting the enforcement of any provisions of Proposition 208, and WHEREAS, Chapter 2.05 of the La Quinta Charter and Municipal Code is now unenforceable as a result of the Court's order because the legal authority for Section 2.08.060 is Government Code Section 85400(c) the enforcement of which was enjoined by the Court, and WHEREAS, the City believes that substantial confusion will occur in the electoral process for the City's November 2000 elections if the City Council does not clarify the effect of the Court's ruling upon Ordinance No 300 and Chapter 2.05 of the La Quinta Charter and Municipal Code. NOW, THEREFORE, the City Council of the City of La Quinta does ordain as follows: SECTION 1. Chapter 2.05 of the La Quinta Charter and Municipal Code is hereby repealed. SECTION 2. Pursuant to Government Code Sections 36934 and 36937(a), the City Council hereby finds and determines that because this ordinance relates to an election the immediate enactment of this Ordinance is necesssary. SECTION 3. If any section, subsection, sentence, clause or word of this Ordinance is for any reason held to be invalid by a court of competent jurisdiction, such decisions shall not affect the validity of the remaining portions of this Ordinance. 212 Ordinance No. Page 2. SECTION 4 . EFFECTIVE DATE: This Ordinance being an Urgency Ordinance shall be in full force and effect as of the date it is adopted and shall remain in effect in accordance with its terms. SECTION 5. POSTING: The City Clerk shall cause this Ordinance to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. PASSED, APPROVED and ADOPTED, this 18" day of July, 2000 by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California [City Seal] APPROVED AS TO FORM: KATHERINE JENSON, City Attorney City of La Quinta, California 213 TW�t 4 e(P Q" COUNCIL/RDA MEETING DATE: July 18, 2000 ITEM TITLE: Consideration of Jefferson Street Roundabout Landscape Design Alternatives AGENDA CATEGORY: BUSINESS SESSION: 4 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve one of the Roundabout Landscape Design Alternatives presented. The project is currently identified within the City's approved Capital Improvement Program (CIP) for Fiscal Year 1999/2000 as a portion of the Jefferson Street ultimate improvements from State Route 1 1 1 to Avenue 54. The following represents the overall project funding: FUNDING SOURCE TOTAL FUNDING State Local Partnership Program (SLTPP): $713,41 1.74 City Infrastructure Funds: $2,882,008.00 CVAG Funding: $12,589,513.00 TOTAL: $16,184,932.74 The proposed Jefferson Street Median Island Landscape improvements are not eligible to receive funding from either the SLTPP or CVAG funding sources. Subsequently, the entire costs of these improvements will be borne by City Infrastructure Funds. The City has previously committed $1,332,190.00 of the available $2,882,008.00 toward its share of the street improvements, including: construction, construction engineering, survey, material testing, and contingency. Therefore, an amount of $1,549,818.00 is currently available for landscaping of the entire median from Highway 1 1 1 south to Avenue 54, including the Roundabout. 214 T:\PW 0EPT\COUNCIL\2000\000718b. wpd The following revised estimated landscape project budget is submitted for the City Council's consideration: Engineering: Construction: Inspection/Testing: Administration: $105,877.40 $ 1,058,774.00 $82,054.99 $52,938.70 Contingency: $129,964.51 TOTAL: $1,429,609.60 It is proposed to construct these improvements with City Infrastructure Funds. Therefore, prevailing wage is not a requirement for the median improvements. There may be a cost savings as a result. On June 29, 1999, the City Council awarded a contract in the amount of $6,866,566 to Granite Construction Company for construction of the Jefferson Street Improvements from Avenue 54 to Highway 1 1 1 with a modern roundabout at Avenue 52, Project No. 99-05. On November 2, 1999, the City Council approved a Professional Services Agreement in the amount of $43,130.00 with the firm of David Evans and Associates to prepare plans, specifications, and Engineer's estimates for Jefferson Street Median Island Landscape Improvements from Avenue 54 to Highway 1 1 1. The proposed scheme for the Jefferson Street median matches the pallet for the medians completed on Avenue 50, Calle Sinaloa, Calle Tampico, and Avenue 52. Mounding will occur in the median at a height no greater than 18". Stamped concrete will be utilized at turn pockets and, the median will be provided with lighting according to the City's approved median landscape pallet. Presently, the existing landscaping in the median fronting the Citrus development is different than the City's approved median landscape pallet that is proposed for the Jefferson Street Corridor. For consistency, the present design provides for a retrofit of the median landscaping fronting the Citrus development to conform with the overall corridor landscaping theme. The City Council may desire to complete the retrofit of the landscaping fronting the Citrus development or leave the Citrus landscaping in its present condition. 215 002 T:\PWDEPT\COUNCIL\2000\000718b.wpd The construction cost estimate as previously indicated includes all irrigation and landscaping for the Jefferson Street Median from Highway 1 1 1 south to Avenue 54. This also includes the retrofit of the area fronting the Citrus development to conform with the pallet utilized for the entire corridor and the most expensive of the alternatives for the roundabout landscaping that are proposed for City Council's consideration. Included as part of the Jefferson Street improvements, a modern roundabout is being constructed at the intersection of Avenue 52 and Jefferson Street. Four alternatives have been provided for the City Council's consideration of landscaping themes for the future roundabout. Alternative 1 This layout depicts a central water feature with decorative boulders and up lighting for dramatic evening views of cascading water (Attachment 1). The surrounding pool of water is asymmetrical in form and bordered by boulders and "sun pebbles". Planting pockets have been incorporated to highlight desert plantings such as ocotillo, leucophyllum, caesalpinia, and cassis. The central water feature and associated plantings are surrounded by bermed lawn which provides a platform from which to highlight the primary element of this design. In order to minimize irrigation overspray onto passing cars, a band of decorative hardscape borders are placed at the edge of the roundabout. Palm trees are placed within the lawn and are placed in accordance with each street intersection. Palm trees will be up lit to emphasize the vertical element and softly highlight the palm fronds; all in compliance with the City's dark sky ordinance. Typical of each scheme is the native desert plantings in the surrounding perimeter medians. This alternative is estimated to cost $1 15,000.00. This estimate is based upon utilization of the decorative boulders and cascading water. If any other alternative is chosen as a central art feature, this estimate would change. Alternative 2 This layout depicts a very simple palette consisting of Date Palms, decorative cobble, fines, and pockets of rosemary (Attachment 2). The cobble and rosemary together shall form a rosette which delineates compass -like directions and is aligned with each intersecting roadway. A central art feature pad is proposed in the center of the rosette; however, the artwork itself remains unidentified at this time. The surrounding ground plane consists of "fines" to the edge of curb. The roundabout is bermed in such a manner as to focus on the central design element. Up lighting is provided in both the perimeter date palms and the central art feature. Native desert plantings surround the travel lanes. These areas are consistent in each scheme in addition to decorative hardscape at each intersection mode. The City Council may wish to utilize this concept and choose a form of sculpture, artwork, fountain, or combination of water feature and sculpture. This alternative is estimated to cost $79,000.00, not including the art feature. 216 003 TAMDEMCOUNCI02000\00071 Bb.wpd Alternative 3 This includes a pad for a proposed art element in the center, surrounded by four tall fan palms, and four Mediterranean palms (Attachment 3). Palm trees will be up lit to emphasize the vertical element and softly highlight the palm fronds. As the planting schemes radiate outward, a symmetrical layout of native desert plantings are created at the terminus to each intersection. These plantings consist of ocotillo, cassia, caesalpinia, and hesperaloe. Blue Palo Verde trees separate each of these areas along the outside perimeter. A band of decorative stamped concrete surrounds the outside perimeter and matches that at each median terminus. Ground covers have been mimimized in favor of "fines". This scheme most closely resembles the planting proposed for the adjacent medians which surround the roundabout. The City Council may wish to utilize this concept and choose a form of sculpture, artwork, fountain, or a combination of water feature and sculpture. This alternative has been estimated to cost $72,000.00 not including the art feature. Alternative 4 A pad for an artistic feature is provided as a focal part of this scheme (Attachment 4). Surrounding the pad is a wall tiled with quartzite with a fountain, decorative rocks, and boulders also surround the pad. A mass planting of lantana "new gold" shall surround the base. This ground cover shall grow to a height of approximately 12" and will provide year round color in the landscape. The perimeter of the roundabout is bordered with stamped concrete to match the adjacent islands. Date palms have been incorporated to accentuate the vertical elements in the design. Palm trees will be up lit to emphasize the vertical element and softly highlight the palm fronds. Decorative bands of natural concrete set in a radial pattern divide desert planting areas. Specimen multi -trunk palms are featured in four areas around the fountain. Mojave gold fines are used throughout the design and the grading consists of subtle berming around the perimeter. The City Council may wish to utilize this concept and chose a form of sculpture, artwork, or a combination of water feature and sculpture. The estimated cost for Alternative 4 is $137,064.75 without the water feature or sculpture. All four alternatives are mounded approximately 36" above the road level. The median island and roundabout landscape improvements will not begin until after the Phase I Jefferson Street Improvements, from Highway 111 to Avenue 54, are complete and accepted. The need for keeping construction activities separate will allow for a clear distinction between the Phase I street improvement construction contract and the subsequent landscape improvement contract and avoid a mixed liability situation. It is anticipated that the street improvements will be accepted by April 2001 with the landscaping improvements to proceed shortly thereafter. 217 T:\PWDEPT\COUNCIL\2000\000718b.wpd 004 The alternatives available to the City Council include: 1. Approve one of the Roundabout Landscape Design Alternatives presented; or 2. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese City Manager Attachments: 1. Roundabout Landscape Theme No. 1 2. Roundabout Landscape Theme No. 2 3. Roundabout Landscape Theme No. 3 4. Roundabout Landscape Theme No. 4 218 005 TAMDEMCOUNCIL\2000\00071 Sb.wpd I 000000000 7 a / •''Mon \ / e.. �e b 00000000000 E_ - E G e AL AVENUE 52 Mom) C17 " m Z iJ 'm y rr� m o eN::. s a: • ea. ee;.CC \:.r. Q , e r 4 �� 5 26::0 z- N 5 ,.e. f ;-•e e �\\ ae e des Uh; 0000000000 _f /ee ij to % I � � 221 M z w 17 r bab OOOOOOOOOOOOO 3 2 g F � e ♦ l:1 � /1 1 o ` � a� $ 4151 s oil, aggy'43s 222 E z G c I ❑© • ► Q r-_ 223 I e =- o - J OOOOOOOOOOO 224 F z w 0 c7 G�1 ►J 225 E ti 4 Y 0000000000C 0 W: N k i mr�.w �+Ys�r\�uloUM � uw� aN�Vd •� �wm.e 22wtj T4'19r,, 4 4 Qum& AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: July 18, 2000 CONSENT CALENDAR: ITEM TITLE: Consideration of a Resolution Amending STUDY SESSION: the Comprehensive Low and Moderate Income Housing Program for Redevelopment Project Area PUBLIC HEARING: Nos. 1 and 2, Appropriation of an Additional $50,000 of Low and Moderate Income Housing Funds to Project Area No. 1 and Appropriation of an Additional $100,000 of Low and Moderate Income Housing Funds to Project Area No. 2 Adopt a Resolution of the City Council amending the Comprehensive Low and Moderate Income Housing Program for Redevelopment Project Area Nos. 1 and 2 to fund underground utility assessment payments. Expansion of this program would require an additional budgetary allocation for Fiscal Year 2000/2001 of $150,000 from the Agency's Low and Moderate Income Housing Fund. This allocation would provide $50,000 to fund underground utility assessment payments in Project Area No. I and $100,000 in Project Area No. 2. None. On February 21, 1989, the City Council approved the Assessment Subsidy Program. Under the original program, the property owners of very low, low, and moderate income were given assistance in making assessment payments levied for Assessment District 88-1 . The program was subsequently expanded by the inclusion of sewer hook up fees in Assessment District 88-1 and the implementation of the assessment/hook up fee subsidy program in Assessment Districts 89-2 and 90-1. On January 15, 1991, the City Council approved a revision to the Assessment/Hook Up Fee Subsidy Program to expand the program to include Redevelopment Agency (RDA) Project Area Nos. 1 and 2. 227 On February 15, 2000, City Council approved Resolution No. 2000-08 declaring the City's intent to order the construction of certain improvements and forming Assessment District 2000-1 (Phase VI Improvements). The City Council also approved Resolution No. 2000-09 preliminarily adopting, confirming, and approving the Engineer's Report and appointing a time and place for hearing protests to improvements in the proposed Assessment District 2000-1 (Phase VI Improvements). Under the proposed Assessment District 2000-1, the placement of overhead utilities underground was included for Phase VI A - Village Commercial Area, Phase VI C - Westward Ho, and Phase VI D - Saguaro, Sagebrush, and Bottlebrush. Due to insufficient petitions, the undergrounding of utilities was dropped from consideration for the formation of Assessment District 2000-1. Commercial property owners within Phase VI A - Village Commercial Area, completed a new petition with modified boundaries for establishing an overlaying assessment district to place utilities underground within the Village Commercial Area. Residents of Westward Ho also completed a new petition for consideration of placing overhead utilities underground within the Westward Ho boundaries of Assessment District 2000- 1. On March 24, 2000, the City received petitions with signatures from property owners of Phase VI A - Village Commercial Area and Phase VI C - Westward Ho requesting the establishment of an overlying assessment district for undergrounding utilities. On April 4, 2000, the RDA approved the RDA's participation to begin the process of establishing an overlying assessment district to place utilities underground in the Village Commercial Area and authorized the Chair of the RDA to sign the petition indicating the RDA's support of beginning the process to establish an overlying assessment district for the affected RDA's parcels within the Village Commercial Area. On April 4, 2000, the City Council directed the Assessment Engineer of Record to begin preparation of the Engineer's Report for the proposed overlying Assessment District 2000-2 for undergrounding utilities for Phase VI A - Village Commercial Area (modified) and Phase VI C - Westward Ho. On April 18, 2000, the City Council conducted a Public Hearing confirming assessments in proposed Assessment District 2000-1 (Phase VI). These assessments were established to provide public sewer in the boundaries of Assessment District 2000-1, which include the Village Commercial Area, Cove Residential Area, Westward Ho, and Saguaro, Sagebrush, and Bottlebrush. On May 1, 2000, the City sent letters to property owners affected by Assessment District 2000-1 explaining the Assessment/Hook Up Fee Subsidy Program. Included with those letters were program descriptions providing details of the program and applications for the sewer subsidy program. On June 6, 2000, the City Council approved Resolution No. 2000-53 declaring the City's intent to order the construction of certain improvements and to form Assessment District 2000-2 (Utility Undergrounding). The City Council also approved Resolution No. 2000-54 preliminarily adopting and approving the Engineer's Report and appointing a time and place for hearing protests to improvements in the proposed Assessment District 2000-2. On June 9, 2000, ballots were mailed to the property owners indicating their proposed individual assessments. A Public Hearing has been scheduled for August 1, 2000 in order to count the ballots and hear protests to proposed Assessment District 2000-2. The bid opening has been scheduled for July 17, 2000 in order to verify the actual costs for proposed Assessment District 2000-2. After the ballots were mailed, residents contacted the City stating that the proposed assessment for underground utility improvements to residential properties in the Village Commercial and Westward Ho areas may present a significant economic hardship to lower income property owners. In order to alleviate the economic hardship, the Agency may consider expanding the existing Assessment/Hook Up Fee Subsidy Program to fund the costs of proposed Assessment District 2000-2 for very low, low, and moderate income households. Residential property owners that may be eligible for this subsidy would be required to submit an application with supporting income and housing costs documentation to the RDA's housing consultant to determine their eligibility. A covenant of affordability and Deed of Trust are recorded on the Title of each property to secure the agency's investment. Included with this report as Attachment 1 is the proposed revised "Statement of the La Quinta Redevelopment Agency Assessment/Hook Up Fee Subsidy Program." The revisions are indicated by bold type throughout Attachment 1. If approved, the amendment to the agency's housing program will enable the Assessment/Hook Up Fee Subsidy Program to fund the qualified property owners assessment payments resulting from Assessment District 2000-2, Underground Utility Improvements in Project Area Nos. 1 and 2 for qualified very low, low, and moderate income housing. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council amending the Comprehensive Low and Moderate Income Housing Program for Redevelopment Project Area Nos. 1 and 2 to fund underground utility assessment payments, and appropriate additional amounts of Low and Moderate Income Housing Funds not to exceed $50,000 in Project Area No. 1 and not to exceed $100,000 in Project Area No. 2 for the implementation of the Amendments to the Program; or 24r) 003 2. Do not adopt a Resolution of the City Council amending the Comprehensive Low and Moderate Income Housing Program for Redevelopment Project Area Nos. 1 and 2 to fund underground utility assessment payments, and do not appropriate additional amounts of Low and Moderate Income Housing Funds not to exceed $50,000 in Project Area No. 1 and not to exceed $100,000 in Project Area No. 2 for the implementation of the Amendments to the Program; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/ City Engineer Approved for submission by: Thomas P. Genovese City Manager Attachments: 1. Statement of the La Quinta Redevelopment Agency Assessment/Hook Up Fee Subsidy Program 230 00i RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA AMENDING THE COMPREHENSIVE LOW AND MODERATE HOUSING PROGRAMS FOR REDEVELOPMENT PROJECT AREA NOS. I AND 2 WHEREAS, the City Council of the City of La Quinta (the "City Council") is in the process of implementing the Redevelopment Plan for Redevelopment Project Area No. 1 as adopted by City of La Quinta Ordinance No. 34 and Redevelopment Project Area No. 2 as adopted by City of La Quinta Ordinance No. 139 (the "Projects"); and WHEREAS, the Redevelopment Plans (the "Plans") for the Projects provide that certain funds are to be made available to improve and expand the supply of low and moderate income housing, in conformity with the provisions of Section 33334.2 of the California Health and Safety Code; and WHEREAS, the La Quinta Redevelopment Agency ("Agency") adopted programs to provide assistance to both increase and improve the supply of affordable housing for very low and moderate income households entitled the Comprehensive Low and Moderate Income Housing Programs; and WHEREAS, the Assessment/Hook-Up Fee Subsidy Program ("Program") is one of the adopted programs, and was initially created to fund sewer -related property owner assessment payments and sewer connection costs for very low, low and moderate income households in Project Area No. 1 from the Low and Moderate Income Housing Fund; and WHEREAS, the Program was subsequently expanded to fund these costs for future assessment districts in Project Area Nos. I and 2; and WHEREAS, the Agency wishes to amend the Program to fund the property owner assessment payments resulting from Assessment District 2000-2 underground utility improvements in Project Area Nos. I and 2 for qualified very low, low and moderate income households; and WHEREAS, the Agency has accumulated sufficient Housing Funds of said projects to implement the proposed amendment to the Program. 231 In, 05 NOW, THEREFORE, the City Council of the City of La Quinta does resolve as follows: 1 . The above recitals are true and correct. 2. The Agency approves amendment to the Program as proposed. vote: PASSED, APPROVED AND ADOPTED this 18th day July 2000 by the following AYES: NOES: ABSENT: ABSTAIN: JQHN J. PENA, Mayor ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 3'' 006, STATEMENT OF THE LA QUINTA REDEVELOPMENT AGENCY ASSESSMENT/HOOK-UP FEE SUBSIDY PROGRAM PROGRAM PURPOSE The La Quinta Redevelopment Agency acknowledges that the Cove community lacks and/or is in need of infrastructure improvements, and that these deficiencies adversely affect housing conditions. The Agency has determined that it is vital that such infrastructure improvements be made to enable the Agency and the City of La Quinta to increase and improve the supply of affordable very low, low and moderate income housing located in the area. Therefore, the Agency and the City have jointly instituted and financed a public improvements program utilizing Assessment Districts with improvements funded by 1915 Act Improvement Bonds. Although the infrastructure improvements will benefit Very Low, Low or Moderate Income Households in the area, the imposition of the assessments and subsequent sewer hook-up fees may create financial difficulties. In an effort to achieve the needed public improvements, to increase and improve the community's supply of affordable housing, and to alleviate financial hardship to lower income property owners, the Agency established an Assessment/Hook-Up Fee Subsidy Program as is described below to maintain the affordability of the community's housing stock. The Assessment/Hook-Up Fee Subsidy Program for Low and Moderate Income Households will provide the funding mechanism to enable the Agency and the City to utilize the 1915 Act Improvement Bonds to pay for needed infrastructure improvements while maintaining affordable housing for Very Low, Low and Moderate Income Households. The Program was initially limited to qualified Very Low, Low and Moderate Income Households within Assessment District 88-1 and provided for subsidy of sewer line Assessment costs only. This Program was expanded to cover Sewer Hook -Up Fees which are voluntary and are required to abandon the property's septic tank and connect the property to the new sewer system. The Program was later expanded to include the assessments and voluntary sewer connection costs in Assessment Districts 89-2, 90-1, 91-1, 92-1 and future Assessment Districts. In July. 2000. the Program was again expanded to provide funds for assessment payments related to underground utility improvements in Assessment District 2000-2 in Proiect Areas No. 1 and No. 2. DEFINITIONS The meaning of the various terms, as used herein, shall be as follows: "Affordable Housing; Cost" means that total housing cost shall represent not less than 15% and no greater than 28% of the Household's Gross Income for Owner -occupied residences. Affordable Housing Cost for renter -occupied residences shall mean not less than 15% and no greater than 30% of the Household's Gross Income. Total housing cost includes: 1) the principal and interest on a Mortgage loan including any rehabilitation loans and any loan insurance fees associated therewith; 2) property rental payments; 3) property taxes and assessments; 4) fire and casualty insurance covering replacement value of property/improvements; 5) property maintenance and repairs; 6) a reasonable allowance for utilities; 7) homeowner association fees; and 7) space rent if the housing unit is situated on rented land. "Affordable Unit" means a dwelling unit maintained by an Owner whose "Affordable Housing Cost" is within the Program guidelines previously defined. Additionally, the Gross Income of the qualified Household shall not exceed 120% of the median income during the period of Program participation. �34 "Annual Sewer and/or Utility Assessment Payments" means the annual levy of principal and •� interest that would be charged against property through the enactment of Assessment Districts. i �. 1" "Applicable Anniversary Date" means the second anniversary of the provision of the Initial Agency Assistance and each second anniversary date thereafter during the Minimum Period. "Assessment District" means a district formed under the Improvement Act of 1915 through which bonds are issued to fund the construction of public improvements. "Certification of Eli ig bility" means an affidavit, to be provided by the Owner and Rental Household upon application to the Program and annually during the Minimum Period, which states that the Household qualifies for the Assessment/Hook-up Fee Subsidy Program. "Conditions to Assistance" means all of the following, which must be satisfied on a continuous basis throughout the Minimum Period: the Unit is maintained as an Affordable Unit; Certification(s) of Eligibility are provided in accordance with the Program; the Covenant of Affordability is recorded and remains in full force and effect; the use of the property subject to the Covenant of Affordability conforms to the Redevelopment Plan; and the use of the property conforms to the nondiscrimination limitation set forth in Section 33436 of the California Health and Safety Code. "Covenant of Affordability" means a document recorded against the participating property that stipulates that the housing unit shall remain available at an Affordable Housing Cost to Very Low, Low or Moderate Income Households for a Minimum Period of fifteen years. Over the life of the covenant, Household incomes will be allowed to rise to a level of 120% of median income, adjusted annually, and remain in compliance with the Covenant of Affordability. "Deed of Trust" means a security interest by which the Note is secured. "Elderly Household" means a Household in which the head of Household or spouse is 62 years or older. "Gross Income" means the total of all annual income of any nature from any source derived, including, but not limited to, salaries, wages, dividends, interest, capital gains, rents, income from operation of a farm or business, income from the sale or exchange of property, gifts, inheritances, Social Security payments, other retirement benefits, welfare benefits, alimony and support payments and any other thing of economic value of the entire Household less the following: 1. 10% of the total income for an Elderly Household, and/or 2. recurring, extraordinary medical expenses that exceed 3% of Gross Income, and are not compensated for or covered by insurance or other sources, such as public assistance or tort recovery. "Household" means a person, persons or family residing in a dwelling unit. "Initial Agency Assistance" means the initial payment of Agency assistance to a Participant pursuant to the Program. "Minimum Period" means the continuous time period commencing with the recording of the Covenant of Affordability and ending on the fifteenth anniversary thereafter, in which the program Participant maintains an Affordable Unit as defined by the definitions of the Program. "Mortaaize" means a mortgage deed, a deed of trust, or any other instrument which constitutes a lien on real property. 234 \1aquinta\subsidy\revstat 2 Revised 07/11/00 U09 "Net Assets" means all real and personal property of any character which an Owner or Rental Household owns or has an interest in, including stocks, bonds, and savings accounts. For Owner occupants this excludes the real property within the Assessment District. "Note" means a promissory note signed by the Owner in favor of the La Quinta Redevelopment Agency for the amount of the Sewer and/or Utility Assessment and/or Sewer Hook -Up Fee. "Owner" means a person or persons owning real property which is included in the Assessment District and successors in interest or the legally appointed representatives of such person or persons. "Participant" means an Owner of a dwelling which participates in the Program. "Program" mean the Assessment/Hook-Up Fee Subsidy Program as set forth in this Statement of the La Quinta Redevelopment Agency Assessment/Hook-up Fee Subsidy Program for Assessment Districts located in Project Areas 1 and 2. "Rental Household" means a person, persons or family that occupies a dwelling unit for which they compensate an Owner for use of the dwelling. "Repayment Amount" means the pro-rata share of the Assessment and Hook -Up Fee Payments calculated by dividing the total Assessment and Hook -Up Fee Payments plus interest expense by the number of years as originally set forth in the Covenant of Affordability multiplied by the number of years remaining to run on the Covenant of Affordability as of the time payment becomes due to the Agency. Example: - Assessment Payment = $1,300.00 + Interest Expense* - Hook -Up Fee Payment = $4,000.00 + Interest Expense* - Number of years set forth in the Covenant = 15 - Property has been in program for 5 years - 10 years remain under the Covenant ($1300 + $4000 + Interest*) x 10 = $3,957.30 15 * The amount of interest expense shall be the lesser of. (i) 12% simple interest per annum or (ii) the highest interest rate that may lawfully be charged by a redevelopment agency. "Sewer and/or Utility Assessment Pa mens" means the total of the annual installments of principal and interest that would be levied against property through the enactment of Assessment Districts. "Sewer and/or Utility Assessment Subsidy" means the financial assistance the Agency provides towards the Sewer and/or Utility Assessment Payments for Owners in Assessment Districts. "Sewer Hook -Up Fee" means the payment required to be made to an unrelated third party in order to collapse or fill the Owner's septic tank, connect the property to the new sewer system, and pay any fees in connection with the hook-up levied by the water district. "Sewer Hook -Up Fee Payment" means the one-time charge for the Sewer Hook -Up Fee. "Sewer Hook -Up Fee Subsidy" means the financial assistance the Agency provides toward Sewer Hook -Up Fee Payments. "Very Low. Low and Moderate Income Household" means Households whose Gross Income is respectively defined as not exceeding 50%, 80% and 120% of area median income (the mediar>s, ,`3 5 income of a geographic area of the State, as annually estimated by the United States Department \laquinta\subsidy\revstat 3 Revised 07/11/00 U10 of Housing and Urban Development (HUD) pursuant to Section 8 of the United States Housing Act of 1937, adjusted for family size). DESCRIPTION The Agency (pursuant to Section 33334.2 of the California Health and Safety Code, a portion of the Community Redevelopment Law) will utilize tax increment funds to provide subsidies to, or for the benefit of, Very Low, Low and Moderate Income Households residing in the Cove eaffifflunity Redevelopment Project Areas No. 1 and 2 and are part of the Assessment Districts (see map for District boundaries). Upon the establishment of the Assessment District, the Agency will disseminate information on the Assessment/Hook-up Fee Subsidy Program to Owners within the District. Owners interested in assistance are required to make application to the Agency (through the Executive Director). Agency staff will review the applications and determine eligibility based upon established criteria. If an application is approved, the Agency staff will facilitate the payment of the determined Sewer and/or Utilily Assessment Subsidy amount. The Sewer and/or Utility Assessment Subsidy will be made in the form of a one time lump sum payment that will equal the Participant's total Sewer and/or Utility Assessment Payment. The Sewer Hook -Up Fee Subsidy will also be made in the form of a one-time lump sum payment that will equal the Participant's total Sewer Hook -Up Fee Payment. ELIGIBILITY The Assessment/Hook-up Fee Subsidy Program is available to all qualified Very Low, Low and Moderate Income Households who are within the boundaries of the Assessment District. The provision of subsidies is also subject to the availability of funds. The following requirements must be met in order to qualify for participation: a. The real property for which Assessment/Hook-Up Fee Subsidy is sought must be developed with a housing unit or a housing unit that is under construction. Only one property per Owner is eligible to receive a subsidy. b. The Household's Gross Income must meet the requirements for Very Low, Low and Moderate Income Households. The City of La Quinta's median income for a family of four, as established by the United States Department of Housing and Urban Development (HUD), for 2000 is $47,400. (The median income for the City is taken from HUD's established median income for the Riverside/San Bernardino Primary Metropolitan Statistical Area which is adjusted for family size and is updated annually. The eligible income levels represented below are revised annually.) Based upon this median income, the following table depicts the eligible income levels for the Assessment/Hook-up Fee Subsidy Program. Income Category 1 Person 2 Persons 3 Persons 4 Persons Very Low $16,600 $18,950 $21,350 $23,700 Low 26,550 30,350 34,150 37,900 Moderate 39,850 45,500 51,200 56,900 Income Category 5 Persons 6 Persons 7 Persons 8 Persons Very Low $25,600 $27,500 $29,400 $31,300 Low 40,950 44,000 47,000 50,050 Moderate 61,450 66,000 70,550 75,100 c. The Household's Total Housing Cost, when combined with the Annual Sewer and/or Utility Assessment Payment and Sewer Hook -Up Fee Payment(s), exceeds the established Affordable Housing Cost for the Household's Gross Income. d. The value of the Household's Net Assets may not exceed $225,000, excluding the value of the ,� property being assessed and two automobiles. i3 \1aquinta\subsidy\revstat 4 Revised 07/11/00 011, e. The Owner must record a Covenant of Affordability. f. In the case of a Rental Household, the Owner must agree to record a Covenant of Affordability that maintains affordable rents for the duration of the Covenant. The Agency will monitor rent levels from time to time. g. The Owner must sign a Note and Deed of Trust by which Owner agrees to repay the assessment and/or hook-up fee amount. AMOUNT OF SUBSIDY For qualifying Households, the Agency will subsidize the full amount of the Sewer and/or Utility Assessment Payment and Sewer Hook-up Fee Payment. COVENANT OF AFFORDABILITY The Assessment/Hook-up Fee Subsidy Program will be funded from the La Quinta Redevelopment Agency's Low and Moderate Income Housing Fund. The Redevelopment Law, which governs the use of this fund, requires the recordation of deed covenants against properties that benefit from the expenditure of these funds. The covenants are to ensure the continued affordability of the housing unit. The recordation of a deed restriction in the form of a Covenant of Affordability will be required. This Covenant of Affordability will require that the housing unit shall remain affordable to Very Low, Low or Moderate Income Households for fifteen (15) years for both owner -occupied units and rental units. Over the life of the covenant, Household incomes will be allowed to rise to a level of 120% of median income, adjusted annually, and remain in compliance with the Covenant of Affordability. NOTE/DEED OF TRUST The signing of a note for the amount of the Assessment Subsidy and/or Sewer Hook -Up Fee and the recording of a Deed of Trust will be required. These documents will require that the Assessment Subsidy be repaid in the event that either the Housing Unit does not remain affordable to Very Low, Low or Moderate Income Households for fifteen (15) years for both unoccupied units and rental units, or in the event the property is sold. In the event the Housing Unit is sold, payment shall be due in the amount equal to the Repayment Amount. In the event the prospective buyer is eligible for assistance under this Program., a new note and deed of trust will be signed with the prospective buyer. Acceleration of the Covenant of Affordability In the event the housing unit is to be sold, payment shall be due in the amount equal to the Repayment Amount. Provided that the housing unit (and property) have been operated on a continuous basis with all of the Conditions of Assistance, the Agency will agree to defer receipt of the Repayment Amount in the event the prospective buyer executes and records or otherwise agrees to be bound by and remain subject to the Covenant of Affordability for the remainder of the Minimum Period. Subordination of the Covenant of Affordability/Note/Deed of Trust The Covenant of Affordability and Note/Deed of Trust shall contain a lien upon the Participant's property; such liens in favor of the Agency shall be subordinate to all deeds of trust or similar instruments recorded in favor of a bank, savings and loan association or other similar institutional lender securing repayment of the Participant. \1aquinta\subsidy\revstat 5 Revised 07/11/00 012 ASSESSMENT/HOOK-UP FEE SUBSIDY REPAYMENT The Assessment/Hook-up Fee Subsidy may require repayment if one of the following occurs during the period the covenant is in effect: 1. The property is sold or rented at a cost that is no longer affordable to Very Low, Low or Moderate Income Households; or 2. The housing unit is sold; or 3. The income level of the qualified Household exceeds 120% of median income, adjusted annually. The Repayment Amount will become due and payable should any of the three circumstances described above occur. The repayment period (i.e., the period during which repayment shall be made) shall be no longer than immediately for rental properties and five (5) years for Owner -occupied residences. The Repayment Amount shall be all due and payable upon the first to occur of. 1) any failure of one or more of the Conditions to Assistance; or 2) the sale for assignment of the property; the date upon which either such event shall first occur shall constitute the "Due Date." UPON FULL PAYMENT THE COVENANT OF AFFORDABILITY SHALL BE RESCINDED, THE NOTE SHALL BE CANCELLED, AND THE DEED OF TRUST RECONVEYED. MONITORING OF ELIGIBILITY Program Participants will be required to complete a Certification of Eligibility form on an annual basis. Owner -occupants will be required to state that their Gross Income does not exceed 120% of the median Gross Income for the Riverside/San Bernardino Primary Metropolitan Statistical area. Certification of Eligibility for Owners of rental property will include notification to the Agency when there is a change in tenancy. The Gross Income of the original and subsequent tenants shall not exceed 120% of the median Gross Income for the Riverside/San Bernardino Primary Metropolitan Statistical Area. Additionally, the rental unit must remain at an Affordable Housing Cost to the tenant. APPLICATION AND APPLICATION PROCESS All interested Owners are required to submit copies of the following: A completed application identifying every person who lives in the home, the name and address of any employer(s) for all Household members, 2 most recent pay stub(s) and documentation to support all other income, federal tax returns for the two previous years, a monthly mortgage stub, copy of the property tax and insurance bills, and most recent utility bills. Applications for both Owner -Occupied and Renter Households are enclosed to assist you in submitting your application as soon as possible. Upon approval of the application, the Owner and Renter Households are required to execute a Certification of Eligibility, Covenant of Affordability, Promissory Note and Deed of Trust. Please send completed applications and written inquiries to the Agency's housing consultant at the following address: Rosenow Spevacek Group, Inc. (RSG) ATTN: Nancy Madrid 540 North Golden Circle, Suite 305 Santa Ana, California 92705 or telephone (760) 967-6462 or (714) 541-4585 extension 231. ,� 3 \laquinta\subsidy\revstat 6 Revised 07/11/00 013 T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: July 18, 2000 ITEM TITLE: Consideration of Contract Services Agreement with the La Quinta Arts Foundation for Fiscal Year 2000-2001 RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The 2000-2001 Fiscal Year Preliminary Budget includes $75,000 in the Community Services Department Contract Services budget Account # 101-251-663-538 for the Contract Services Agreement with the La Quinta Arts Foundation (LQAF). CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The La Quinta Arts Foundation has requested that the City fund certain services via a contract agreement for Fiscal Year 2000-01 (Attachment 1). The LQAF was funded as a contract program in Fiscal Years 1997-98, 1998-99, and 1999-00. The City Council considered the LQAF's funding request at its special meeting on June 27, 2000. An amount of $75,000 was included in the City's 2000-01 preliminary budget for this organization which represents the same amount that was funded in FY 1999-00. This is $5,000 less than the funding being requested by LQAF for this fiscal year. The LQAF has submitted a Contract Services Agreement requesting funds to promote and implement the following: ♦ The four -day outdoor fine arts festival, La Quinta Arts Festival, to be held in March 2001 within the City limits of La Quinta 239 ♦ The week-long art painting event, Impressionaire Plein Air art show, to be held in January 2001 within the City limits of La Quinta The LQAF proposes to acknowledge the City of La Quinta as a "Premier Sponsor" during its marketing efforts for these events. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve funding for the La Quinta Arts Foundation in the amount of $75,000 for Fiscal Year 2000-01 and authorize the Mayor to execute the Contract Services Agreement; or 2. Do not approve funding for the La Quinta Arts Foundation in the amount of $75,000 for Fiscal Year 2000-01; or 3. Provide staff with alternative direction. Respectflly submiftd, Hbrvitz, CorKty Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Contract Services Agreement with La Quinta Arts Foundation 240 0�7 S:\Community Services\CCReports\CC.056.wpd ATTACHMENT 1 2000/2001 CONTRACT SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and among the CITY OF LA QUINTA (the "City") a California municipal corporation, and the LA QUINTA ARTS FOUNDATION (the "Contractor"). WHEREAS, the City Council of the City finds that the Contractor provides an essential service to stimulate economic vitality and promote the general growth and revitalization of the City by its performance under this Agreement. The parties hereto agree as follows: 1.0 SERVICES OF CONTRACTOR 1.1 Scope of Services: In compliance with all terms and conditions of this Agreement, the Contractor shall provide those services related to the promotion and implementation of: (A) Four -day fine arts festival in March 2001 and (B) A week-long plein air arts show in January 2001. as specified in the "Scope of Services and Schedule of Performance" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Contractor warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards consistent with past festivals undertaken by Contractor. 1.2 Contractor's Proposal: The Scope of Services and Schedule of Performance shall include the Contractor's proposal or bid, if any, which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern. 1.3 Compliance with Law: All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.4 Licenses, Permits, Fees and Assessments: Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required, by law for the obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. M. 1 1.5 Familiarity with Work: By executing this Agreement, Contractor warrants that (a) they have thoroughly investigated and considered the work to be performed; (b) they have investigated the site of the work and fully acquainted itself with the conditions there existing; (c) they have carefully considered how the work should be performed and (d) they fully understand the facilities, difficulties and restrictions attending performance of the work under this Agreement. 2.0 COMPENSATION 2.1 Contract Sum: For the services rendered pursuant to this Agreement, the Contractor shall be compensated in accordance with the following schedule, but not exceeding the maximum contract amount of seventy-five thousand dollars ($75,000), the Contract Sum. Payments shall be made upon receipt of invoice in accordance with the following schedule: September 1, 2000 $37,500 February 1, 2001 $37,500 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence: Time is of the essence in the performance of this Agreement 3.2 Schedule of Performance: All services rendered pursuant to this Agreement shall be performed diligently and within the time period established n the Scope of Services and Schedule of Performance (Exhibit "A"). Extensions to the time period specified in the Scope of Services and Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Maieure: The time period specified in the Scope of Services and Schedule of Performance (Exhibit "A) for the performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City and unusually severe weather, if the Contractor shall within ten (10) days of the commencement of such delay notify the Contracting Officer in writing of the causes of the delay. The Contracting Officer shall ascertain the facts and extend of delay and extend the time for performing the services for the period of the forced delay when and if in his judgment such delay is justified and the Contracting Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term: Unless earlier terminated in accordance with Section 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services. 24 2 00,' 4.0 COORDINATION OF WORK 4.1 Representative of Contractor: The following principals of Contractor are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Susan Francis, Executive Director b. Richard DeSantis, President c. Donald Reed, Festival Director It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Contractor and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer: The Contract Officer shall be Tom Genovese or such other person as may be designated by the City Manager of City. It shall be the Contractor's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment: The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the city to enter into this Agreement. Therefore, Contractor shall not contract with any other entity to perform in whole or in part the services required hereunder, other than in the ordinary course of its business and as required to discharge Contractor's obligations under this Agreement, without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor: Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees perform the services required herein, except as otherwise set forth. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 3 006 4.5 City Cooperation: The City shall provide Contractor with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to the City. The City shall additionally provide Contractor staff assistance and shall take prompt and appropriate action when it will assist in ensuring a timely performance by Contractor hereunder. 5.0 INSURANCE, INDEMNIFICATION AND BONDS 5.1 Insurance: The Contractor shall procure and maintain, at its cost, and submit according to the usual time frame required for insurance under a minor outdoor event permit, public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Contractor's acts or omissions rising out of or related to Contractor's performance under this Agreement. Said insurance shall be of the same as is required by the City pursuant to obtaining the minor outdoor event permit for each of the festival events. Contractor shall also carry Workers' Compensation Insurance in accordance with State Workers' Compensation laws. Such insurance shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice of proposed cancellation to City. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contractor's performance hereunder and neither the City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming the City and its officers and employees as additional insureds shall be delivered to and approved by the City prior to the minor outdoor event permits. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contractor's obligation to indemnify the City, its contractors or employees. 5.2 Indemnification: The contractor shall defend, indemnify and hold harmless the City, its officers, employees, representatives and agents from and against any and all actions, suits, proceedings, claims, demands, losses, costs and expenses, including legal costs and attorneys fees, for injury to or death of person(s) for damage to property (including property owned by the City) and for errors and omissions committed by Contractor, its officers, employees and agents, arising directly or indirectly out of or related to Contractor's performance under this Agreement, except to the extend of such loss as may be caused by City's own negligence or that of its officers or employees. 5.3 Performance Bond: (Not applicable to this Agreement.) 5.4 Payment Bond: (Not applicable to this Agreement.) 2441 007 M 5.5 Remedies: In addition to any other remedies the City may have if contractor fails to provide or maintain any insurance policies or policy endorsements to the extend and within the time herein required, the City may, at its sole option: 1. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. 2. Order the Contractor to stop work under this Agreement and/or withhold any payment(s) which become due to Contractor hereunder until Contractor demonstrates compliance with the requirements hereof. 3. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies the City may have and are not the exclusive remedies for contractor's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extend to which Contractor may be held responsible for payments of damages to persons or property resulting from Contractor's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS 6.1 Reports: Contractor shall provide a program report if requested by the Agency at any time during the period of September 1, 2000 to February 15, 2001. A final report, including an accounting of expenditures, shall be provided on or about June 15, 2001. 6.2 Records: Contractor shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit and make records and transcripts from such records. 7.0 ENFORCEMENT OF AGREEMENT 7.1 California Law: This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior court of the county of Riverside, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such action. I!: 5 245 7.2 Disputes: In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer, provided that if the default is an immediate danger to the health, safety and general welfare, the city may take such immediate action as the city deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds: City may withhold from any monies payable to Contractor sufficient funds to compensate City for any losses, costs, liabilities or damages it reasonably believes were suffered by City due to the default of contractor in the performance of the services required by this Agreement. By this provision Contractor does not waive any rights it otherwise might have to pursue recovery of such funds so withheld as provided in Section 7.6. 7.4 Waiver: No delay or omission in the exercise of any right or remedy of a non - defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Contractor requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Contractor. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative: Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action: In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Liquidated Damages: (Not applicable to this Agreement) R 7.8 Termination Prior to Expiration of Term: This Section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.9 for termination for cause. The City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days written notice to Contractor. Upon receipt of any notice of termination, Contractor shall immediately cease all services hereunder except such as may be specifically approved by the contract Officer. Contractor shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter. Contractor may also terminate this Agreement upon thirty (30) days written notice to City. In the event of termination by Contractor prior to either event, City shall be refunded any unexpended funds advanced to Contractor. 7.9 Attorneys' Fees: If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION 8.1 Non-liabifity of City Officers and Employees: No officer or employee of the City shall be personally liable to the contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest: No officer or employee of the City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his personal interest or the interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 8.3 Covenant Against Discrimination: Contractor covenants that, by and for itself, its heirs, executors, assigns and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. , 24 010 7 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice: Any notice, demand, request, consent, approval, communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed, as provided in this Section 9.1. To City: CITY OF LA QUINTA Post Office Box 1504 78-495 Calle Tampico La Quinta, California 92253 Attention: Tom Genovese, City Manager To Contractor: LA QUINTA ARTS FOUNDATION Post Office Box 777 78-080 Avenida La Fonda La Quinta, CA 92253 Attention: Susan Francis, Executive Director 9.2 Integrated Agreement: This Agreement contains all of the agreements of the parties and all previous understandings, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment: This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability: In the event that any one or more of the phrases, sentences, clauses, paragraphs or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not effect any of the remaining phrases, sentences, clauses, paragraphs or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority: The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. 248 Oil EXHIBIT "A" SCOPE OF SERVICES AND SCHEDULE OF PERFORMANCE Promote and implement the following: A. A four -day outdoor fine arts festival to be called La Quinta Arts Festival to be held March 2001 at the Frances Hack Village Park in La Quinta. B. A week long art painting event to be called Desert Plein Air to be held January 2001 at prime locations throughout the Valley, predominantly in La Quinta. Marketing services for all above to include an extensive marketing program wherein the name "City of La Quinta" will be prominently displayed as a Premier Sponsor at all times. Said coverage to include but not be limited to, newspapers, magazines, radio and television advertising, as well as billboards, a fine art poster and a high quality program commemorating the event and the City of La Quinta as a Premier Sponsor. Services will also include site preparation and restoration encompassing fencing, lighting, importation of on -site amenities, security and preparation of parking areas. 243 01? E IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below: CITY OF LA QUINTA "CITY" a California municipal corporation By: Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Dated: LA QUINTA RTS FOUNDTI A"CONTRACTOR" By: : �.��i Dated: V usan Francis ; / Executive Director 250 10 01 1 TWit 4 4aN&rw AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: July 18, 2000 CONSENT CALENDAR: STUDY SESSION: Consideration of Marketing Committee PUBLIC HEARING: Formation and Duties RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None for this action. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City Council considered formation of a City Marketing Committee at its regular meeting of July 5, 2000. The Council authorized staff to: 1. Investigate the existence of marketing committees in Palm Desert and Indian Wells; and 2. Attend an exploratory meeting with representatives from the Chamber and KSL to discuss the marketing committee concept. City of Indian Wells Advertising and Marketing Committee The City of Indian Wells provided staff with a brief description of its Advertising and Marketing Committee, as well as a staff report from 1991 as this Committee was being formed (Attachment 1). Staff was advised that the Indian Wells Committee is comprised of eleven members, including representatives from "participating" resort properties (i.e., staff was advised that seats are available on the Committee to resort properties contributing $25,000 to the City for that purpose). The Committee also includes four community representatives selected 251 by the City Council and two members of the City Council. The Committee is staffed by the City Manager and Assistant City Manager. The Committee meets monthly and is responsible for developing and implementing the City's marketing program. The intent is to distinguish Indian Wells as a resort destination separate from the other desert cities (i.e., distinguished from the Convention and Visitors Authority) and to "promote the visitation to Indian Wells during the summer season in order to increase revenues to the City." City of Palm Desert Promotion Committee The City of Palm Desert has a Promotion Committee comprised of "no less than nine members" appointed by the City Council (Attachment 2). The City's bylaws suggest that this Committee "should represent a cross section of cultural, retail, industrial, hotel -motel, restaurant, financial, and other commercial interests in the community." The Mayor, City Manager, Director of Community Affairs, Director of Marketing for Desert Willow Golf Resort, and Director of the Palm Desert Visitor Information Center all serve as ex-officio members of the Committee. The Promotion Committee meets monthly, is staffed by the City, and is responsible for the following: 1. Prepare and submit to the City Council an annual promotion plan; 2. Prepare and submit an annual program for promotion of local activities; 3. Prepare and submit annual budgets reflecting the efforts contained in the annual marketing plan and promotional program; 4. Monitor, evaluate, and recommend changes in ongoing promotional programs to improve effectiveness and efficiency; 5. Review and approve monthly billing for services; and, with staff assistance and the use of an informal audit subcommittee, maintain continued financial review to assure budget and contractual adherence; 6. Serve as a review body to evaluate suggestions and/or proposals for special events; 7. Conduct a formal competition to select a consultant/advertising agency at least once every three years; and 8. Review and maintain the City's web site. 25? 0 () 2 Exploratory Committee Meeting City staff met with Ms. Valerie Smith, Chamber Executive Director, and Mr. Doug Yavanian, KSL Director of Community Affairs on July 11, 2000. Also in attendance was Andrea Carter from Kiner-Goodsell, the City's marketing consultant. Staff distributed the aforementioned materials from Indian Wells and Palm Desert to the meeting's attendees and discussed possible parameters for establishment of a marketing committee in La Quinta. The Exploratory Committee (i.e., the "Committee") discussed possible objectives of a standing Marketing Committee including "co-op advertising"; sharing of information, strategies and materials; brainstorming sessions; and special events cooperation. The Committee also discussed challenges related to "co-op advertising" relating to media outlet prohibition of advertisement "brokering" (i.e., Media outlets sell their own advertising and resist efforts to combine ads within ads. A City may also encounter other complications regarding perceived favoritism if access to City marketing efforts is granted to select businesses, or even industries.). The Committee recognized benefits of sharing information regarding advertising venues and strategies. On a more global level, the Committee discussed the genesis of the City's marketing efforts as compared to the City of Indian Wells' objectives. Specifically, it was suggested that previous City marketing efforts had been directed more toward retail/business development than tourism promotion, per se. The City's marketing efforts endeavored to portray the City in the best possible light, but these efforts were geared primarily to attract new retail/commercial business, with additional emphasis on shop/dine/live opportunities in La Quinta. The City's contribution to the Convention of Visitors Authority more specifically promoted the City as a tourist destination (with ancillary benefits to that end from additional contributions to the Chamber of Commerce and La Quinta Arts Foundation, as well). The Committee recognized that the City Council might well choose to redirect or supplement its marketing budget/plan by placing a greater emphasis on tourism development, similar to Indian Wells. The discussion above led to consideration of possible Marketing Committee representation. It was recognized that the Palm Desert model attempted to include retail in its committee representation, whereas Indian Wells was geared toward resort representation. The Exploratory Committee did not reach a conclusion on any recommended committee composition but considered concepts whereby a Marketing Committee might include representatives from various economic segments (i.e., resort, retail, realtor, restaurateur, etc.) selected by the City Council. Concerns were voiced about the willingness of major enterprises to participate in such a diverse Marketing Committee. 253 c Sentiments were expressed about the value of "keeping it simple" while still having a forum to exchange ideas and strategies, and share photo or data banks. The Committee discussed the possibility of simply meeting informally on a quarterly basis to share ideas and apprise each other of major marketing strategies (i.e., in effect, a quarterly gathering of the "Exploratory Committee"). Alternatively, an outreach effort could be made to invite other interested parties to attend this informal gathering to share their individual marketing strategies with the group. The City or Chamber could accomplish this through public notices and/or through the Chamber/City newsletter. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize staff to continue meeting informally with the Chamber of Commerce, KSL and other interested parties to discuss marketing strategies; or 2. Approve the formation of a marketing committee, determine the committee's composition, assign City representation, and provide direction as to the Committee's makeup, purpose and duties; or 3. Provide staff with alternative direction. Respectfully submitted, Mark Weiss Assistant City Manager Approved for submission b Thomas P. Genovese, City Manager Attachments: 1. Description of Indian Wells Advertising and Marketing Committee 2. Palm Desert Commissions and Committees Policy 254 0�,14 JUN-28-2000 10:50 INDIAN WELLS Advertising and Marketing Committee ATTACHMENT 1 The Indian Wells Advertising and Marketing Committee serves in an advisory capacity by reviewing and making recommendations to the City Council regarding the City's Cooperative Marketing Program. The Committee, which is comprised of the general managers of the participating resort properties (four hotels and the City's golf resort), four community representatives, two members of the City Council and City staff, is responsible for developing and managing a marketing program designed to enhance the City's position as a premier destination resort. The Advertising and Marketing Committee meets at 9:00 a.m., on the first Wednesday of each month at City Hall. � )J 06-28-80 09:48 RECEIVED FROM:760 346 2489 P.02 JUN-28-2000 1 l0 : 5© I ND I AN WELLS ?60 --46 240-9 F' . 0 /08 .J 11 Cd STAFF REPORT mnm* vvML& CAUFORNUI QMD TO: HONORABLE MAYOR DATE: APRIL d, 1991 COUNCILMEMBERS FROM: RODERICK J. WOOD CITY MANAGER SUBJECT: COMMUNITY MARNETING PROGRAM REQUEST Consideration of developing and implementing a $315,000 annual marketing program to promote the positive identity of Indian Wells and visitation to the community in the off and shoulder seasons. The program is intended to increase market awareness of Indian Wells as a separate identity from other desert areas and encourage and promote the visitation to Indian Wells during the summer season in order to increase revenues to the City to fund current and future city services and improvements. ANALYSIS Indian Wells is located in a highly competitive tourist market within Coachella Valley. The Coachella Valley is also experiencing a high level of competition from other desert regions in Arizona and New Mexico. The City is currently enjoying a competitive edge during winter season with the relatively new StoufferIs, Hyatt, Ramada and the established Erawan hotel. There are few competitive products to the Stouffer and Hyatt. With the loss of sunterra, there are proposals for competitive products throughout the valley. The other communities and products are currently doing heavy marketing -to gain market share and off-season activity. This trend can be expected to continue as new products enter this market- place. if Indian Wells is to retain or improve its current market position in an increasingly competitive marketplace, it needs to be proactive. The primary means to compete is name identification and hitting the market "niche" for all seasons. This requires a precise marketing effort. 256 007 06-28-00 09:48 RECEIVED FROM:760 346 2489 P.03 JUN-28-2000 10:50 INDIAN WELLS '760 -46 2489 P.0410S, � at STA" REPORT Community Marketing Program April 4, 1991 Page 2 of 4 Our market is not local like a department store. We attract a market nationwide. To be successful, a marketing program would need to be nationwide. A national marketing program can be astronomically expensive unless you identify the key components of the market and the most cost-effective means of reaching that market. The current Tee Committee, functioning as an Economic Development Committee, has enlisted the help of a marketing firm to define this market. The program attached to this report is an identification of our market and an outline of the most cost effective means of reaching that market. The marketing program outlined focuses on producing a high knowledge of Indian Wells as a separate location and targeting our most cost-effective market located in Los Angeles. The outline does not provide the specific materials to accomplish this, as those occur after the program approval. The program outlined is exclusive of any advertising efforts by the hotels and does not market the hotels - it markets the community. The hotels must continue their own marketing efforts for their individual products if this program is to be successful. The Tee Committee (Economic Development Committee) and Staff believe it is essential and timely to implement a -marketing program. Currently we have the newest and most exclusive hotels. New hotels in other communities require two to three years to construct and open. This gives us a three year window of opportunity to gain market identity and market share in and off season. If successful, this could substantially improve the City's income from TOT (Transient Occupancy Tax) golf course fees and sales tax. Once in the forefront of the market, it will be more costly and difficult for future competitive products to erode our base. It also allows the City to maintain its market position with a lower annual cost than starting an effort after competition has impacted the base. An example of waiting for the base to erode and not be proactive is Palm Springs. In order to remain competitive, the Tee Committee (Economic Development Committee) recommends the City Council approve the attached marketing program and retain the firm, Quantum Communications Group, to implement this program. For better or worse the City has all of its "eggs in one basket". This is not necessarily bad, but we do have to take extreme care to protect that "basket". The marketing program is exactly that, we are protecting our "basket", the resort hotel trade. The success or failure of our resort business is this City's financial life blood. If we are to error, I prefer to error on the side of doing too much, not too little. This marketing program is intended not only to increase business but equally important to prevent the loss 06-28-00 09:48 RECEIVED FROM:760 346 2489 P.04 JUN-2e-2000 10:51 INDIAN WELLS STAFF REPORT Community Marketing Program April 4, 1991 Page 3 of 4 of business. Without the income would not be able to pay for the enough market share were to be were in the early 1980's when we resort business. FISCAL IMPACT 760 346 2439 P . 05 ag from the resort business the City services we currently enjoy. If lost we could become broke as we made the decisions to pursue the The recommended program has an annual cost of $315,000 with a start up cost of $85,000. This program is recommended for funding from City's 2% Hotel Benefits Fees. To start the program to cover this start up cost will require a short term advance from the City's General Fund. The recommended program is not projected to produce significant return the first year, but should be producing a significant increase in revenues to the City by the end of the third year. This estimate was reached in working with the hotels and the marketing firm based on experience in other markets areas with similar programs. Without the development of the Marketing Plan it is only guessing to predict. With the completion of the Marketing Plan, we should be able to start making actual estimates next year. The program should be evaluated each year with the City's budget to determine its success or failure and the appropriate level of funding, it any, for the next year. ALTERNATIVES 1. Adopt a lower cost program. The marketing plan can be reduced, but effectiveness would be severely impacted. The marketing fund indicates that at around $150,000 - $200,000 the expense would have virtually no impact, and the entire program would have to be abandoned. 2. Adopt a more aggressive program. A program with greater or quicker results could be developed at a higher cost, probably around $650,000. It is felt the proposed program can achieve our initial goals. Further, the use of public funds should take a more conservative approach with an annual review of its effectiveness with an annual determination to increase or decrease the program. 253 009 66-28-00 09:49 RECEIVED FROM:760 346 2489 P.05 7UN-28-2000 10:51 INDIAN WELLS STAFF REPORT Community Marketing Program April 4, 1991 Page 4 of 4 76U _46 24-09 P. 06 08 ►aq The City Council take the following actions: 1_ Approve the attached outlined Marketing Program. 2. Appropriate $479,000 from the Hotel Benefit Fee fund to cover the start-up cost and first 15 months of the program. Approve the advance from the City General Fund to cover. these costs until the User Fee can repay and fund the program. 3. Authorize the City Manager to execute a contract with Quantum Communications Group to implement the Marketing Program. Respectfully submitted, RODERICK J. WOOD City Manager R.TW : ams Attachments: Marketing Program Contract with Quantum Letters from resorts � h�61 /�.m /w W'k.tM • raw 259 010 06-28-00 09:49 RECEIVED FROM:760 346 2489 P.06 JUN-29-2000 10:52 INDIAN WELLS 760 346 2499 P . 07 '0G ✓ . . 13 a The purpose of this letter is to urge the Council to vote in favor of allocating funds toward an advertising/promotional event/public relations campaign that will generate a much - needed awareness to the general public across the nation of the existence and the quality of life of the City of Indian Wells. It is a matter of commitment that must be honored by all concerned; hotels, residents and City Council. The. residents and City Council committed themselves several years ago to the idea of developing a resort location, second to none in the U.S., that would attract quality hotel operators. The purpose was to establish a revenue base for the city, thus enabling the residents to enjoy the unparalleled quality of life that we have today and will have for many years to come - provided the resort hotels continue to prosper. The owners of these hotels have made huge financial commit- ments in constructing and developing their properties. Their commitment to the city is to have quality resorts that will attract guests from around the world. These guests will in turn pay the occupancy tax that provides the lions share of the revenues that go toward the maintenance of the quality of life in our city. Like any apple tree, hotels need some attention from the gardener, if they are to provide abundant fruit. The tree will do most of the work, sending down roots to find water and developing immune systems to protect its fruit from disease; but in order for it to be a truly healthy plant, it will need occasional weeding, fertilizing and pruning from the gardener. This is what we are asking for in these very competitive times in the hotel/travel industry. We are faced with ever- increasing competition from other cities. Some of these cities, Palm Desert and Palm Springs for example, are right on our doorstep and have sizeable advertising budgets which they use to fend off the competition and nurture the market share of their hotels. The occupancy of the Indian wells hotels will doubtless fall behind those of our neighbors and other well -funded resort areas around the country unless we take action to even the score now. 9-Go 011. 06-28-00 09:50 RECEIVED FROM:760 346 2489 P-07 JUN-2S-2000 10:52 INDIAN WELLS ?60 346 2439 P.OS'08 . tt� 1-5\ March 29, 1991 Page Two Consider the circumstances finds itself in today. It spend millions of dollars planning. Do we want to from nowt that the City of Palm Springs is in the position of having to to fix years of neglect and poor be accused of the same ten years By investing in this image campaign today, the city will not be faced with need to come to the rescue with a far more expensive quick -fix ten years from now. Our residents will continue to enjoy all the benefits of a thriving resort - based economy. The hotels will be able to satisfy investors who will in time be able to re -invest more dollars into their properties thus continuing to further enhance the image of this city. Please consider the fact that the hotels do not only provide income to the City of Indian Wells. They provide cultural activities, such as the support of the McCallum Theatre, The Living Desert, concerts, etc. They support education by underwriting fund-raising events for the College of the Desert and other schools. They support the various charities such as United way, Boys and Girls Club of Indio, Indian Wells Garden a Community Club, etc. In brief the hotels of Indian wells are now the life -blood of the quality of life we are so fortunate to enjoy. We commend the past and present City Councils for their vision and we urge them to maintain their commitment and focus by fully supporting this campaign. Please bear in mind that the results of this campaign will not be immediate, no dramatic increase in revenues should be anticipated in the short-term. It will take some time to see the results and whereve ,possible they should be closely monitored. The effect o this ca aign will start off slowly but will accele a grasp twlears go on. Thank Stouffer Esme"lda Resort t Mary Viola Erawan Garden Resort Rich Cortese Hyatt Grand Champions Jim Davis Ramada 261 012 TOTAL P.08 06-28-00 09:50 RECEIVED FROM:760 346 2489 P.08 JUN-26-00 11:18 FROM=CITY OF PALM DESERT Patin Desert Commissions and Comvd tees ID:7B0 340 0�-7a onr-V' " ATTACHMENT 2 Civic Arts Committee Responsible for establishment and promotion of a cultural atmosphere in the City. Ws committee oversees the Art in-Public-Piaces Program and produces such events as the Summer Coni ert Series, the Student Art and Essay Contest, the Holiday Festival of Music and Children's Literature Festival, and the North Wing Gallery exhibits and receptions. Meets the second Monday of each monhi at 3:00 p.m. (Administrative Services Conference Room). Library Promotion Committee Recommends programs and policies which will enhance the usefulness of the public hbrary to the residents of Palm Desert. Meets the second Wednesday of the month at 3:00 p.m- (i dministraiive Services Conference Room). Promotion Committee Responsible for recommending to the City Council the best method of planning and implementing its advertising program, monitoring the program selected and recommending changes, I and actively promoting the image of the City to visitors all over the =entry and the world. Meets the Uiird Tuesday of each mouth at 3:00 p.m. (Administrative Services Conference Room). Sister Cities Committee (27* conoduee is currendy in the process of being re-estabfished with renewed goals and objectives.) Sister Cities International grew out of President Dwight D. Eisenhower's People-toZf125 ole Program. This organization has assisted more than 1,040 U.S. cities, representing more million Americans, and is linked with 1,802 foreign cities in 113 nations. Faun Desert's Sister Cities Committee is responsible for the cultural and economic exchange with its two sister cities of Gisborne, New Zealand, and 0soyoos, Badtish Columbia, Canada. The Committee's objective is to promote the exchange of programs and information making the residents of this community ambassadors to the world and malting the world a smaller plane. Programs to date include an art exchange, an employee exchange, and a business -to -business exchange. '''Note: Fach individual appointed to a City committee or con unisdon will be subject to the City's Conflict of Interest Code. The Code regtmres designated positrons to file a Statement of Economic Interest in which the appoiadEee mast &wdose all reportable investments, interests in real property, and business positions. IW721 9 -3- 1262 0113 06-26-00 10:18 RECEIVED FROM:7603400574 P•02 JUN-26-00 11=19 FROM=CITY OF PALM DESERT ID=760 340 OS74 PAGE 3/7 ORDINANCE NO. $99 AN ORDINANCE OF THE CM COUNCIL OF THE CTI'Y OF PALM DESERT, CAT FORNIA, RESCINDING ORDINANCE NO. 784 AND AMENDING SECTIONS 2.34.010 AND 2.34.020 OF THE MMC IPAL CODE RELATWE TO COAMMIMCOAUMMION MEMBER REQUUWI VENT& WE EREAS, the City Council adopted Ordinance No_ 794 on September 14, 1995. amending Ordinance No_ 569, relative to absences from City Committee and Commission members; and WHEREAS, the City Counc d adopted Resohrtion No. 9743 on June 26, 1997, revising the appointment date for all City Committee and Commission members and establisbing a residence policy for CornmincelCommission appointees; and the City Council adopted R.esolatiion No. 99-22 on March 12, 1998, changing the terms of office to four years for all City Committee and Commission members; and WEMRF..A.S, it is desirable to have all standard regulations for CommitteelCommission members within one document. BE ff HEREBY ORDAINED that in effort to continue to attain consistency and efficiency on all of the City's boards, the following will apply_ 1. The beginning dates for all terms of appointment to any City Committee or Commission will commence January 1st and end on December 31st. 2. Palm Desert residency shalt be a requirement for appointment to a City Committee or Commission except in cases where the City Council deems it appropriate to appoint a non-resident to a board which is in need of specific expertise the non-resident offers. 3. Three urim sed absences is any one year (January I through December 31) shall constitute an automatic resignation of members holding office on boards which meet monthly. 4. Five unowused absences in any one year (IaDuary 1 through December 31) &hail constitute an automatic resignation of members holding office on boards which meet twice monthly. 5_ All terms of office for City Committee and Commission members will be four (4) years. -1- 263 06-26-00• 1 0 : 18 RECEIVED FROM : 7603400574 P . 03 O i l JUM-26-00 11:19 FROM=CITY OF PALM DESERT ID=760 340 0574 PAGE 4/7 ,-,RDiNANCF- NO. 899 BE IT FURTHER ORDAINED that an "excused absence' may be granted if the member is sewing on jtu duty, serving in the mititary, or has suffered a death in the family. PASSED. APPROVED, and ADOPTED by the City CouncH of the City of Palm Desert California, at its regular meeting held on the 14th day of J mixy, 1999, by the fallowing vote, to Wit AYES: Beason, Crites, Ferguson, Kelly, Spiegel NOES: Nose ABSENT: None ABSTAIN: None ROBOT A. SPMGE[, ypr -2- 264 01IS 06-26-00 10:18 RECEIVED FR0M:7603400574 P-04 JUN-26-00 11=19 FROM=CITY OF PALM DESERT ID=760 340 0574 PAGE RESOLUTION NO.97-77 A RESOLUTION OF THE CITY COUNC]L OF THE CITY OF PALM DESERT, CALI FORNL4, RESCINDING RESOLUTION NOS. 91-12 AND 95-74 AND ADOPTING A NEW STATE M OF ORGANIZATION, OMCMIES, AND RESPONSIBILTCIFS FOR THE PROMOMN COMNIITTEE. WEDWAS, the members of the Promotion Commimee have determined a need to review the Committee's Bylaws as adopted Febrtmy 14, 1991; and WHEREAS, the Committee, at its adjourned meeting of July 29, 1997, approved amendments to the Bylaws as included in the attached Exhibit "A". NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, that Resolution Nos., 91-12 and 95-74 are hereby rescinded and that the new Bylaws as recommended by the Promotion Committee and as presented in Exhibit "A" of this Resolution are hereby adopted. PASSED, APPROVED, and ADOPTED by the City Council of the City of Palm Desert, California, at its regular meeting held on the 1-1 day of septe uber , 1997, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: SHEILA R. = CIW OF PALM Benson, Cttes, Snyder, Spiegel, Kelly None None None r' CLERK 06-26-00 10:19 RECEIVED FROM:7663460574 5/7 265 61s P.05 JUN-26-00 11:20 FROM=CITY OF PALM DESERT ID=760 340 0574 RESOLMON NO.97-77 EX Mrf "A" BYLAWS PALM DES)kRT PROMOTION COMMUTE Name: Promotion Committee PAGE E/7 Membership: No less than nine members appointed by the City Council. Membership should represent" a cross section of cultural, retail, industrial, hotel -motel, restarimt, financial, and other commercial interests in the community. The members of the Promotion Committee should be the conduit for information between their own professional network and the City in terms of industry trends, local promotion ideas, and basinessiprogress Projections_ Recommendations for membership may come from the Committee itself, the Chamber of Commerce, the El Paseo Merchants Association, or any other group or individual_ Mayor, City Manager, the Director of Community Affairs, the Director of Marketing for Desert Willow Golf Resort, and the Director of the Palm Desert Visitor Information Center (or their designated representative) shall serve as ex -off cio members. Terms of Membership: Members shall serve three-year terms at the pleasure of the City Council. Three unexcased absences in any one-year period shall constitute automatic resignation as provided for in Ordinance No. 569. Palm Desert residency is required unless the City, Council determines an individual who is not a resident is needed for a pardcular expertise or background (Resolution No. 97-43). Meetings: Third Tuesday of every month at 3 pant: Officers: A Chairman and Vice Chairman selected by the membership to serve one- year terms, said terms to expire December 31" of each year. It is recommended that these positions rotate annually so that all members have an opportunity to provide leadership_ Record Keeping: Written records of actions takers or recommendations made shall be kept by an official recording secretary of the City department assigned to act as liaison to the Committee. 266 01" 06-26-00 16:19 RECEIVED FROM:7603400574 P-06 JUN-26-00 11:20 FROM=CITY OF PALM DESERT ID=760 340 0574 Resolution No. 97-77 (Continued) Palm Dessert Promotion Com•• lam Bylaws PAGE 7/7 Purpose: To advise the City of Palm Desert regarding the best method of planning -- and implementing an advertising, activities, and promotion program. To closely monitor the program selected and to recommend changes in the program or the budget from time to time. Responsibilities: I . Prepare and submit to the City Council an annual promotion plan containing specific goals, objectives, and recommended methods of implementation. 2. Prepare and submit for City Council approval an annual program for promotion of local activities through the Palm Desert News Bureau. 3. Prepare and submit for City Council approval annual budgets reflecting the efforts contained in the annual marketing plan and the promotional program of local activities 4. Monitor, evaluate, and recommend changes in ongoing promotional programs to improve effectiveness and cost efficiency. 5. Review and approve monthly billings for services submitted to the City by the contractors) providing advertising services and News Bureau services. With staff assistance and the use of an informal audit mbcommute% maintain continued financial review to assure budget and contra=W adherence. 6. Serve as a review body to evaluate suggestions and/or proposals for special events which pertain to the City's promotional programs. if appropriate, include those suggestions in the annual marketing plan or promotional program_ 7. At least once every three years, the Committee stall conduct a formal competitiap 'to select a consultamladvertising agency to provide contractual professional services required by the City_ 8. Review and maintain the City's,-web site to enstut that it is utilized to its fullest potential in the promotion of the City and its tourism. 267 06-26-00 1 0 : 19 RECEIVED FROM : 7603400574 P - 070 18 COUNCIL/RDA MEETING DATE: Consideration of the Civic Center Campus Artwork Proposals RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: July 18, 2000 CONSENT CALENDAR: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: STUDY SESSION: PUBLIC HEARING: At the January 18, 2000 City Council meeting, the City Council allocated $340,000 from the Art in Public Places program fund to purchase art work for the Civic Center Campus project, as provided in Attachment 1. The art work component of the Civic Center Campus project will be incorporated into the contract with TKD and Associates (TKD). The additional cost of coordinating the art work into the TKD contract is anticipated to be approximately 10% of the art work costs or $34,000. In addition to the TKD contract amount, a 5% administrative fee will be charged to this project, in the amount of $14,719. The administrative fee is allowed on Art in Public Places projects, per the Art in Public Places Ordinance. With the additional contract amount and administrative fee deducted from the original $340,000 allocation, the total amount available for art work purchases including installation is $291,281. On June 20, the City Council approved the Bronze Relief Map component to be incorporated into the Civic Center Campus as part of the Art in Public Places program. The cost of the Bronze Relief Map and its installation is $35,094.17, leaving a balance of $256,186.83 in the Civic Center Campus Artwork allocation, as provided in Attachment 2. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the January 18, 2000 City Council meeting, the City Council approved the site amenities of the Civic Center Campus to include five artistic components: a bronze relief map depicting the original City of La Quinta boundaries at the time of incorporation; bridge railing enhancements; acknowledgment areas for celebrities, sports figures and veterans; a linear water feature; and pavement amenities. At the March 7, 2000 City Council meeting, a Request for Qualifications was approved and sent out to 94 artists for possible submission of proposals for the Civic Center Campus. Six concepts were submitted for consideration: one bronze relief map, two bridge railing enhancements and four sculptures. At the May 2, 2000 City Council meeting, the City Council approved the general concept of the Bronze Relief Map by Artist Sandy Swan, and did not approve the other proposals. At the June 20 City Council meeting, the final details to be included as part of the Bronze Relief map were approved and an Art Purchase Agreement was authorized for the commissioning of the Bronze Relief Map. At the May 16, 2000 City Council meeting, a second Request for Qualifications was approved by the Council, to solicit proposals for the following components of the Civic Center Campus Artwork: A geyser type water feature; acknowledgment areas for celebrities, sports figures and veterans; and pavement amenities. A total of 498 RFQ's were sent to artists. On June 16, 2000, which was the final day to accept proposals, twelve artists had submitted proposals for the Civic Center Campus Artwork: six proposals were submitted for the geyser type water feature; six proposals were submitted for the acknowledgment areas; and five proposals were submitted for the pavement amenities. Also submitted were three proposals for the linear water feature, which was included in the first Request for Qualifications (RFQ). Due to the lack of response during the first RFQ, the City Council subsequently removed the linear water feature from the second RFQ. The three artists were aware of the linear water feature had been omitted from the second RFQ, however, they wished to submit their concepts for possible consideration. Two artists submitted sculpture concepts that were not listed as part of the RFQ. Staff notified them that their proposals did not meet the project requirements. The artists names will remain in the City's Artist Bank for future projects. At the July 13, 2000 Cultural Arts Commission meeting, the Commission reviewed the proposals and would like to submit the following recommendations: Geyser Water Features: ♦ Bouncing Sphere as submitted by Robert Ellison (Attachment 3) See page 16 of this report for the Project Description. Cost: 4125,0004150,000. The price range depends on the amenities that are added to the basic art piece. See page 16 of this report for the cost breakdown of this project. (A marquette will be available at the City Council meeting for review) • No recommendation by the Commission on this piece. 269 OU" S:\Community Services\CCReports\CC.057.wpd ♦ "Gift From The Creator" as submitted by Johnny "Bear" Contreras (Attachment 4) See page 39 of this report for the Project Description. Cost: $81,000 See page. 48 of this report for the cost breakdown of this project. (A marquette will be available at the City Council meeting for review) • No recommendation by the Commission on this piece. ♦ Butterflies or Birds as submitted by Bill Ware (Attachment 5) See pages 50 of this report for the Project Descriptions. Cost: $47,000 See page 57 of this report for the cost breakdown of this project. (A marquette will be available at the City Council meeting for review) • No recommendation by the Commission on this piece. ♦ Waterlily pads with Dragonflies or Butterflies (Attachment 6) See pages 50 of this report for the Project Descriptions Cost: $47,000 See page 63of this report for the cost breakdown of this project. (A marquette will be available at the City Council meeting for review) • No recommendation by the Commission on this piece. ♦ "Tree of Life" as submitted by Miguel and Carlos De La Torres (Attachment 7) See Page 66 of this report for the Project Description. Cost: $100,650 See pages 71-72 of this report for the cost breakdown of this project. (A marquette will be available at the City Council meeting for review) • The Commission is recommending this piece be considered for the geyser type fountain to be placed in the lake. ♦ Palm Tree Water Feature as submitted by Tom McGraw (Attachment 8) See page 73 of this report for the Project Description. Cost: $39,000 (A marquette will be available at the City Council meeting for review) • No recommendation by the Commission on this piece. This piece was presented to the Commission as a water feature to be located on the edge of the lake, providing a misting system to visitors that walk under the palm tree. The palm tree sculpture did not meet the criteria to be considered a geyser type water feature as outlined in the RFQ. It was determined by the Commission that this project could be considered for Phase II of the Campus project. 270 003 S:\Community Services\CCReports\CC.057.wpd Pavement Amenities: ♦ Mosaic Directional Signage, City Logo, Decorative Design as submitted by Tom McGraw (Attachment 9) See page 80 of this report for the Project Description. Cost: $300 per square foot installed (Sample mosaic tiles will be available at the City Council meeting for review). • No recommendation by the Commission on this piece. ♦ Labyrinth as submitted by William Cain (Attachment 10) See page 94 of this report for the Project Description. Cost: $62,200 See page 107 of this report for the cost breakdown of this project. (A marquette will be available at the City Council meeting for review) • No recommendation by the Commission on this piece. ♦ "Cahuilla Trail Map" as submitted by Miguel and Carlos De La Torre (Attachment 1 1) See page 112 of this report for the Project Description. Cost: $82,170 See page 115 of this report for the cost breakdown of this project. (A marquette will be available at the City Council meeting for review) • No recommendation by the Commission on this piece. ♦ Mosaic Native American Themes, Indigenous Plants, Animal Imprints as submitted by Peter Ladochy (Attachment 12) See page 124 of this report for the Project Description. Cost: $175 per square foot installed. See page 124 of this report for the cost of breakdown of this project. (A marquette will be available at the City Council meeting for review) • The Commission is recommending 10 panels to be provided by Mr. Ladochy, to be dispersed throughout the Campus project, with a cost not to exceed $70,000. Each panel is to be approximately 40 square feet. ♦ Animal Tracks Imprints as submitted by Sandy Swan (Attachment 13) See page 134 of this report for the Project Description. Cost: $13,085 for the basic amenities. Additional tracks can be commissioned for an additional amount to be determined by the artist. See page 141 of this report for the cost breakdown of this project. (A marquette will be available at the City Council meeting for review) • The Commission is recommending the animal tracks be dispersed throughout the Campus project for the cost of $13,085 and the addition of bronze stands describing the animal tracks be provided for the visually impaired visitor, for a cost of approximately $1,200 each. The number of bronze stands can be determined by the City Council. 2 71 004 S:\Community Services\CCReports\CC.057.wpd Acknowledgment Areas (Representing Veterans, Sports Figures and Celebrities): ♦ Themed Tiled Sculptures as submitted by Peter Ladochy (Attachment 14) See page 149 of this report for the Project Description. Cost: $65,000 each sculpture or $135,000 for the three identified areas See page 149 of this report for the cost breakdown of this project. • No recommendation by the Commission on this piece. ♦ "La Quinta Mountain Range" as submitted by Bill Ware (Attachment 15) See page 154 of this report for the Project Description. Cost: $90,000 plus an additional $7,000 for structural engineering for one sculpture with the three identified areas represented See page 159 of this report for the cost breakdown of this project. The budget was originally submitted in the amount of $83,000 for this piece. At the Commission meeting, the structural engineering requirements were discussed and an additional $7,000 was added to cover the cost of the additional structural engineering required by the piece. (A marquette will be available at the City Council meeting for review) • The Commission is recommending the "La Quinta Mountain Range" be included as the acknowledgment area monument. The Commission further recommends the "La Quinta Mountain Range" be kept as presented by the artist in the marquette. An option is to split the mountains into three sections and place a section in each of the areas identified by the City Council on the Civic Center Campus as acknowledgment areas. The cost remains the same should the mountain range be split into three sections. ♦ "Wish Upon A Star" Tribute Walls as submitted by Gwen Hughes and Rick Barber (Attachment 16) See page 163 of this report for the Project Description. Cost: $57,750 for one sculpture with the three identified areas represented See page 163 of this report for the cost breakdown of this project. (A marquette will be available at the City Council meeting for review) • No recommendation by the Commission on this piece. ♦ Vertical Sculptures as submitted by Robert Salas (Attachment 17) See page 169 of this report for the Project Description. Cost: $47,500 for twenty four individual sculptures for the identified areas See page 170 of this report for the cost breakdown of this project. • No recommendation by the Commission on this piece. ♦ Memorial Monuments as submitted by Peter Urbon (Attachment 18) See page 178 of this report for the Project Description. Cost: $240,000 plus additional costs unidentified at this time per sculpture, $720,000 for three sculptures. 2740. S:\Community Services\CCReports\CC.057.wpd See page 184 of this report for the cost breakdown of this project. (A marquette will be available at the City Council meeting for review) • The Commission would like to express their interest in this piece, however, due to the cost of each sculpture, the amount requested by the artist exceeds the budget for the Civic Center Campus artwork projects. ♦ Memorial Monuments as submitted by Li Tie (Attachment 19) See page 188 of this report for the Project Description. Cost: $40,000 per sculpture or $120,000 for the three identified areas. See page 189 of this report for the cost breakdown of this project. • No recommendation by the Commission on this piece. The artwork proposals and the cost of each project recommended by the Commission for consideration by the City Council is as follows: "Tree of Life" $100,650 "Mosaic Themes" up to $ 70,000 Animal Tracks $ 13,085 "La Quinta Mountain Range" $ 90,000 Total Artwork Proposals $273,735 Should the City Council select one or more of the art pieces that exceeds the available funds of $256,186.83 for this project, additional funds through the Art in Public Places account are available for this project upon City Council approval. The Commission's recommendation for artwork exceeds the available funds by $17,548.17. The current balance of the Art in Public Places fund is $209,001.50. Staff will be prepared to tabulate the total dollar amount of the art work that the City Council considers and selects during the City Council meeting. The cost of each piece of art work includes all costs associated with the art work, including any structural engineering required as well as installation. Additional projects that were submitted for consideration but not identified by the City Council as components of the Civic Center Campus in the second RFQ include three linear water features: one bronze casting of an abstract water feature sculpture by Peter Urbon (Attachment 20); a series of multi -colored obelisks water feature presented by Tom McGraw (Attachment 21); and the "Canal Fountain" submitted by Miguel and Carlos De La Torre (Attachment 22). Marquettes of all three pieces will be available at the City Council meeting for review. The artists were notified that the City Council did not solicit concepts for the linear water feature as part of the second RFQ. However, due to the linear water feature being a component in the first RFQ for the Civic Center Campus, the artists requested that the Cultural Arts Commission consider their proposals. 273 006 S:\Community Services\CCReports\CC.057.wpd The Commission reviewed the linear water feature proposals and made the recommendation that this component be considered for phase II of the Civic Center Campus. Should the City Council select one or more of the art pieces, Professional Services Agreements (Agreements) will be drafted for final approval by the City Council. Once the Agreements are finalized, the artist will then work with Mr. Tom Doczi to ensure the art piece is completed as a component of the Civic Center Campus project construction plan. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Select one or more recommendations for the Civic Center Campus artwork proposals as submitted by the Cultural Arts Commission; or 2. Do not select one or more recommendations for the Civic Center Campus artwork proposals as submitted by the Cultural Arts Commission; or 3. Provide staff with alternative direction. espect#ully s Ir ie Horvitz, Co�iu�iity Services Director Approved for submission by - Thomas P. Genovese, City Manager Attachments: 1 . City Council Meeting Minutes of January 18, 2000 2. Civic Center Campus Artwork Account Running Balance 3. Bouncing Sphere Submitted by Robert Ellison 4. "Gift from the Creator" Submitted by Johnny "Bear" Contreras 5. Butterflies or Birds Submitted by Bill Ware 6. Waterlily Pads with Dragonflies or Butterflies Submitted by Bill Ware 7. "Tree of Life" Submitted by Miguel and Carlos De La Torre 8. Palm Tree Submitted by Tom McGraw 274 007 S:\Community Services\CCReports\CC.057.wpd 9. Mosaic Signage Submitted by Tom McGraw 10. "Labyrinth" Submitted by William Cain 11. "Cahuilla Trail Map" Submitted by Miguel and Carlos De La Torre 12. Mosaic Native American Themes Submitted by Peter Ladochy 13. Animal Tracks Submitted by Sandy Swan 14. Themed Tile Sculptures Submitted by Peter Ladochy 15. "La Quinta Mountain Range" Submitted by Bill Ware 16. "Wish Upon A Star" Submitted by Gwen Hughes 17. Vertical Sculptures Submitted by Roberto Salas 18. Memorial Monuments Submitted by Peter Urbon 19. Memorial Monuments Submitted by Li Tie 20. Bronze Casting Water Feature Submitted by Peter Urbon 21. Multi -Colored Obelisks Submitted by Tom McGraw 22. Canal Fountain Submitted by Carlos and Miguel De La Torre 275 008 S:\Community Services\CCReports\CC.057.wpd Council Minutes rd ATTACHMENT 1 January 1 00 1. CO DERATION OF APPOINTMENT OF CITIZEN TO RIV DE COUNTY FREE LIBRA SYSTEM ADVISORY COMMITTEE. City Clerk GINk reported five letters of interSpffave been received and noted the next com ee meeting is scheduled ,f January 20. Council Member He rson comme on the expertise of the applicants and suggested the possibi of the ointee working also with the Library Zone Advisory Board. After a brief discussion, unc Incurred to continue this item to February 1 and to invite the app " nts to gi brief presentation on their qualifications and background a encourage the to attend the January 20 committee meeting. MOTION - was moved by Council Membe riff/Adolph to continue the matter the Riverside County Free Library S m Advisory Committee appoi ent to February 1, 2000. Motion carried animously. MINUTE OR NO.2000-10. 2. CONSIDERATION FOR APPROVAL OF THE DETAILS OF THE SITE AMENITIES TO BE INCORPORATED IN THE CIVIC CENTER CAMPUS IMPROVEMENTS, PROJECT NO. 97-09. Public Works Director Vogt briefly outlined the history of the project and introduced Senior Engineer Freeland and Tom Doczi, of TKD Consultants, who then reviewed the proposed amenities as follows: Historical Plaza - includes a bronze relief map of the City, memorial for Mitchell Paige, rose garden, linear water features, enhanced paving, and drinking fountain. Council Member Sniff suggested three honors/recognition walls in the plaza to honor major contributors or significant visitors to the City. Council Member Henderson agreed but suggested three different components, veterans, sports, and arts, and placing them in three different areas of the campus. 27F 010 1 City Council Minutes 5 January 18, 2000 Council Member Adolph questioned the need for the linear water feature so close to other water features in the campus. After a brief discussion, Council concurred to include the following in the Historical Plaza: a bronze relief .map with original City limits; one of three honors/recognition walls as an art project with three components (veterans, sports, and arts) with the other two walls located near the proposed library and the Senior Center and possibly incorporating the memorial for Mitchell Paige); and raising the wall height of the linear water feature to 18-20 inches. Entry Plaza (3) - includes pilasters with urns, trees, benches, date palms, citrus trees, and enhanced pavers (will match those on Calle Estado) Council concurred on proposed amenities. Island - includes a gazebo, lush foliage, turf area, and two bridges with artistically -enhanced railing. Council Member Sniff suggested a few benches and artistic sculptures without losing the openness of the area. In response to Council Member Henderson, Mr. Freeland stated the open space on the island will accommodate approximately 270 people, adding the size of the gazebo has not been determined. Mayor Pena suggested the lush landscaping be kept at a low level for security purposes. Council concurred. Outdoor Stage - includes a shade canopy over a 40' X 20' raised concrete, "story teller" type stage in a semi -circle configuration. Council concurred on proposed amenities. Site Structures - includes two octagonal -style picnic shelters with three picnic tables each and five typical shade structures at various locations. A brief discussion ensued wherein Council concurred on the following: shade structures to be made of compatible materials; two arched bridges; and picnic shelters to be deferred to Phase 2 or 3. Playground Equipment - Council concurred to defer to Phase 2 or 3. 277 Oil City Council Minutes 6 January 18, 2000 Desert Gardens - includes native plants and shrubs, full-scale statuaries of native wildlife, and native wildlife tracks in adjacent concrete walk path. Council Member Sniff suggested keeping it simple and elegant with flowers and less cactus. Council concurred to defer it to Phase 2. Exercise Areas (5) - to be located along the walkways. Council Member Henderson suggested designing the walkway at a designated length for exercise purposes. Council agreed with the exercise areas. Enhanced Paving - included at entry plazas and certain areas of the walk path, along with dancing footsteps imprinted in the concrete as suggested by the Cultural Arts Commission. After a brief discussion regarding the "dancing footsteps" element, Mr. Vogt advised staff will bring back something from the Commission on their proposal, along with paver layout and color choices. Site Furnishings - includes benches, trash receptacles, and picnic tables. Council concurred on using the bench design made from recycled materials. Site Lighting - proposed bollard -style lighting is similar to that used on Highway 1 1 1 in front of Eagle Hardware. Council Member Sniff suggested dome top lighting with the light directed downward. Council concurred. Council Member Perkins suggested lighting in the gazebo for safety purposes. Rosita Shamis, of the Cultural Arts'Commission, commented on the importance of including an historical theme in the campus design. Council Member Henderson suggested using the area opposite the bronze relief map for that type of information. oEg City Council Minutes 7 January 18, 2000 MOTION - It was moved by Council Members Sniff/Henderson to approve the details of the site amenities as discussed to be incorporated into the Civic Center Campus Improvement Project 97-09 and authorize a budget transfer of $340,000 from the Art in Public Places Fund to the Civic Center Campus Improvement Project Fund. Motion carried unanimously. MINUTE ORDER NO. 2000-11. Counckoncurred to receive public comment at this time. Seth Etinger, 720 Avenida La Fonda, inquired about the statyy/of the Calle Rondo drainage channe NpJect. Council referred him BUSINESS SESSION ..... \ ... continued 3. CONSIDERATION OF A OLUTION S PORTING PROPOSITION 12 (THE SAFE NEIGHBORHOOD PA , CLEA ATER, CLEAN AIR, AND COASTAL PROTECTION ACT OF 2000) ND OPOSITION 13 (THE SAFE DRINKING WATER, CLEAN WATER, RSHED PROTECTION AND FLOOD PROTECTION ACT). Management Assistant Ca s' s brie reviewed the history and funding expected from Proposition (the Park ond) and Proposition 13 (the Water Bond) as outlined in the s f report, notin oachella is the only city so far to adopt a resolution. RESOLUTION NO. 2900-03 A RESOLUTION F THE CITY COUNCIL OF T CITY OF LA QUINTA, CALIFORNIA, PPORTING PROPOSITION 12, THE AFE NEIGHBORHOOD PARKS, CLE WATER, CLEAN AIR, AND COASTAL OTECTION ACT OF 2000, AND UPPORTING PROPOSITION 13, THE SAF RINKING WATER, CLEAN W ER, WATERSHED PROTECTION AND FLOOD OTECTION ACT. It was�oved by Council Members Sniff/Henderson to adoptolution No. 2000- as submitted. Motion carried unanimously. 0f10 ATTACHMENT 2 Civic Center Campus Art Work Budget Account # 701-000-255-211 Beginning Balance TKD & Associates -Contract Administrative Fee June 20, 2000 Sandy Swan -Bronze Relief Map First Payment upon Project Approval 50% of project completed 75% of project completed Project Completion Balance $34,000 $14,719 $35,094.17 $8773.54 $8773.54 $8773.54 $8773.54 $340,000 $306,000 $291,281 $256,186.83 014° 00 9 Robert W. Ellison '4TTACHMENT 3 City of La Quinta June 9, 2000 P.O. Box 1504 78-495 Calle Tampico La Quinta, CA 92253 RE: Civic Center Campus Artwork Projects Dear Selection Committee Members: . Thank you for the opportunity to present my credentials for the Civic Center Campus Artwork Projects. Enclosed please find 10 slides with slide list, resume, references, a preliminary sketch with a written description, proposal including maintenance, SASE and this letter of interest. My art experience spans over three decades and includes installations at San Francisco Civic Center Plaza, Oakland City Center, City of Mountain View City Hall, U.S. Dept. Of Energy Fermi -Lab and numerous other venues. I have successfully completed commissions for Sonoma County, Santa Rosa, CA; Municipality of Anchorage, Anchorage, AK; State of Rhode Island & Providence Plantations, Providence, RI; and many other municipal and private settings. I would be delighted for the opportunity to work with you in developing an appropriate solution for this project. The sculptures in the submitted slides share similar characteristics the sculpture with water feature proposed for your site. They show a variety of forms, scale, color and surface treatment, physical relationships and other content statements. The pieces shown are large and easily seen and recognized from a distance. The sculpture I produce is colorful, joyous, animated and visually interactive. My goal is to design and produce artwork that can be enjoyed by all members of the community. I have developed a portfolio of sculptural solutions (form and format) and an enthusiasm for developing new and specific solutions to unique situations. 1 believe that "successful" public art is about creating a sense of place. The artwork will be physically and intellectually accessible and be integral to its site. In addition, it should integrate with the work of other design professionals and be of the highest quality to assure perpetuity and safety. The artwork will also speak to a multi- dimensional society that is specific,to La Quinta. Most importantly, the artwork should serve the public by enhancing the quality of life; contributing to La Quinta's cultural excellence and reputation. In past public art projects, I have tried to design artwork that is comfortable and inspiring. Artwork should reach all people, not just those who visit galleries and museums. Art should positively affect everyone's everyday life. As a creator of public art, I must be an advocate for the community, and 1 have a moral responsibility to produce an atmosphere of mutual understanding. Public art is most successful through collaboration. In the past I have collaborated with Mr. Lennon Hamilton, architectural engineer and Berkeley resident, on multiple projects. Mr. Hamilton and Mr. David Presbrey (architect)and Mr. Dennis O'Day (engineer) structurally engineered "Time Wave', a 30 foot tall clock tower with a four foot square base able to withstand 100 mph winds. Mr. Dale Porath (architect), and Mr. John McGee (engineer) assisted in another clock tower for Anchorage, Alaska where we had to deal with such issues as freezing temperatures, permafrost and requirements of the local school system. I have also worked with Mr. Joe Gaffney (engineer) and Mr. Donald Dakin, (architectural engineer) on the requirements for "Sun Zone' which was installed in front of the Sonoma County Administration Building. At this site, the landscaping, lighting, and concrete walkways have been a large part of this project. "Sun Zone' has a permanent shadow below it cast into the concrete. For most projects, I have attended city council meetings, neighborhood meetings and been available for discussions. I am willing to revise a design to address safety, aesthetic, or other issues. I enjoy working as a team with architects, landscape architects, planners, contractors and engineers. The process is familiar to me; from concept to maquette, to revision, to implementation and installation. All projects have been complete .*on schedule and within budget. I look forward to hearing from you. Sincerely, Ro son Encl. RWE/ab 28 '_ Robert W. Ellison, Sculptor 6480 Eagle Ridge Rd., Penngrove, CA 94951 Tel. & Fax: 707 795-9775 E-Mail: EllisonArt@aDll.com 015 010 Robert' W. Ellison Project Description The enclosed sketch is a very preliminary concept solution for the sculptural water feature for the Civic Center Campus Artwork Project. The imagery of this work, is that of a bouncing sphere which has be centrifugally spun off a large sweeping ovoid form. The curvilinear flight path is traced as it bounces across the surface of the water. This spherical form is not unlike the golf balls seen on many of La Quinta's world class golf courses. The difference with this sculptural rendition is that instead of the normal terminal "plunk" outcome, this ball magically bounces across the surface of the water and continues... sort of a "golfer's dream"! It will have significant presence and relate to the scale of the surrounding area. This will be an intriguing and easily recognizable landmark. The format of this work allows the water to be pumped up to a chosen height, and sprayed out of the sphere where it cascades down to the water's surface. This achieves the verticality of a geyser in an alternative way. The sphere itself would be a "dandelion" type fountain. This would create a multifaceted ball, similar to the dimples of a golf ball. This proposed piece is approximately 25 feet long and 14 feet high. The circular form is depicted on the shoreline (either the mainland or the island), but could occur in the water as well. The bouncing traces are across the surface of the water. The materials for this artwork would be fully welded color coated steel, stainless steel, concrete, copper pipe and all appropriate pump and filter equipment. The steel surfaces will be ground smooth, primered with epoxy and color coated with catalyzed urethane. The surface treatment is the same coating used on offshore oil rigs and tankers, and is smooth and inviting to the touch. It does not corrode in acid pollution, defies scratches and chips, and is generally considered to be "maintenance free". The foundation will be either concrete piers or driven pilings, depending on the recommendation of engineering studies and soils reports. Maintenance requirements will be fully addressed when the final format is selected, but should be no greater than those of any pumped water feature. It will be designed for seismic safety and other requirements can be easily incorporated. It is non -toxic and environmentally sound. The quality of workmanship, the design, and the strict engineering standards of the artwork assure public safety and durability of the work. The budget for this work will be a minimum of $125,000 and a maximum of $150,000. A detailed budget and description of the foundation will be presented along with the maquette if this proposal is selected. All fabrication is done in house, ensuring high quality workmanship and the best possible value for the price. 282 Robert W. Ellison, Sculptor 6480 Eagle Ridge Rd., Penngrove, CA 94951 Tel. & Fax: 707 795-9775 E-Mail: EllisonAn@aol.com 016 oil EllisonArt@aol.com Robert W. Ellison 6480 Eagle Ridge Road Penngrove, CA 94951 Tel./Fax 707-795-9775 www.robertellison.com SELECTED COMMISSIONS FOR PUBLIC & CORPORATE SCULPTURE "Mr. Zebra & Friends" 1999 site: Alameda County Recorder's Office Commissioned by: Alameda County Arts Council "Sweep" 1999 site: Rohnert Park Cultural Arts Center, Rohnert Park, CA commissioned by the Rohnert Park Association for the Arts "Sun Zone" 1998 site: Sonoma County Administration Center, Santa Rosa, CA commissioned by Cultural Arts Council of Sonoma Co. "Ascent" 1998 site: Cedar Rapids, IA commissioned by: City of Cedar Rapids "Time Wave" 1997 site: Shepard Building, Providence, RI commissioned by Rhode Island State Council on the Arts "Point to the Time" 1996 site: Kincaid Elementary School, Anchorage, AK commissioned by: Municipality of Anchorage "Time Travel" 1996 site: Kincaid Elementary School, Anchorage, AK commissioned by: Municipality of Anchorage "Contest" 1990 site: University of Wisconsin, Platteville, WI commissioned by: University of Wisconsin "Borbourygmi" 1979 site: Di Rosa Preserve, Napa, CA commissioned by: Di Rosa Preserve, Rene Di Rosa "X-Position" 1976 site: Washington State University, Pullman, WA commissioned by: Washington State University "Untitled" 1969 site: Lansing, MI commissioned by: Universal Steel Corp. 283 017 012 Robert W. Ellison - Resume Page 2 EDUCATION B.F.A., Michigan State University 1969 M.F.A., Michigan State University 1971 SELECTED SOLO EXHIBITIONS Sculptural Invitational, Meuso Valle D' Aosta, Torino, Italy 1995 Contract Design Center, San Francisco, CA 1995 American President Lines Headquarters, Oakland, CA 1992 Victor Fischer Galleries, San Francisco, CA 1991 San Francisco State University, San Francisco, CA 1988 Rabak & Russel Gallery, San Francisco, CA 1984 San Francisco Academy of Art College, San Francisco, CA 1-984 San Francisco Redevelopment Agency, San Francisco, CA 1978 San Francisco Civic Center Plaza, San Francisco, CA 1977 Mills College Art Gallery, San Francisco, CA 1977 James Willis Gallery, San Francisco, CA 1976 SELECTED GROUP EXHIBITIONS Art Around Town, Redding CA, 2000 SoFo 2 Gallery, Cultural Arts Council of Sonoma County 1999 Next Level Communications, Rohnert Park, CA 1999 William Zimmer Gallery/Stevenswood, Mendocino, CA 1998 The Olive Grove Sculpture Garden, St. Helena, CA 1998 Syntex Corporation 50 Year Anniversary Show, Palo Alto, CA 1994 La Quinta Sculpture Park, La Quinta, CA 1994 City of Palm Desert, Palm Desert, CA 1994 Northshore Sculpture Park, Skokie, IL 1993 Fermi Lab U.S. Dept. of Energy, Batavia, IL 1991 Oakland City Center, Oakland, CA 1991 People's Choice Project, Concord, CA 1990 Laguna Beach Museum of Modem Art, Laguna Beach, CA 1975 SELECTED INSTALLATIONS San Francisco Civic Center, San Francisco, CA American President Lines, Oakland, CA Syntex Corp., Palo Alto, CA Lincoln Park, Los Altos, CA China Camp Design Center, San Raphael, CA AWARDS AND HONORS Purchase Recommendation, "People's Choice Project", Concord, CA 1990 Feature Exhibit, Bicentennial San Francisco Art Festival 1976 First Place Award, 21 st Annual All California Show 1975 Laguna Beach Museum of Art 1974 Purchase Prize, San Francisco Art Festival 1974 First Place Award, Detroit Institute of Arts 1971 TEACHING Michigan State University, Lansing, MI Lansing Community College, Lansing, MI College of Marin, Kentfield, CA San Francisco Academy of Art College PROFESSIONAL ORGANIZATIONS Artists Equity - Pacific Rim Sculpture Group 1970 - 1971 1971 - 1972 1973 - 1978 1996 - 1996 - Sonoma County Cultural Arts Council 284 018 013 Robert W. Ellison - Resume Page 3 Professional References Randy Rosenbaum Executive Director Rhode Island State Council On the Arts 95 Cedar Street Providence, RI 02903 401-277-3880 Jocelyn Young Curator of Public Art Municipality of Anchorage 121 West Seventh Avenue Anchorage, AK 99519-6473 907-343-6473 John Mominee, Director Center for the Arts Student Center 174 University of Wisconsin -Platteville Paltteville, WI 53818 608-342-1451 Tim Danesi, Commissioner Rohnert Park Association for the Arts 6400 Meadow Pines Ave. Rohnert Park, CA 94928 707-584-5477 R. Lennon Hamilton, Architect P.O. Box 9495 Berkeley, CA 94709 510 525-4564 Ed Fritz, Project Coordinator County of Sonoma, Architecture Division 2300County Center Dr., Suite A-220 Santa Rosa, CA 95403 707-527-3472 Reuben Weinzveg, Art Consultant 6024 Fredericks Road Sebastopol, CA 95472 707-829-0670 Craig Black, Artist (MFA) 7224 Cold Springs Road Penngrove, CA 94951 707-664-8868 2$j 014 Municipality Of Anchorage March 23, 1997 121 West Seventh Awinic P.O. Box 196650 Anchoracle. Alaska 99519-6650 http://«��;•.ci.lnchoragr.ak.ii5 Telephone: (907) 343-4326 Fax: (907) 343-6149 Rick 31ystrom. 11ayor :LNCHOR.IGE ZR'SEL'AI OF HISTORY AND ART To Whom it May Concern: I am delighted to write a letter of recommendation for Robert W. Ellison. I worked with Robert on a large 1% for Art commission for the Anchorage School District and everyone felt it went extremely well. The large, 30 foot high clocktower is the tallest and one of the favorite 1% for Art pieces in our collection. This piece, with its' accompanying interior sculpture (steel floor piece with suspended elements) was selected from a national competition with three other finalists. Robert's models were superior and he immediately comprehended the concepts the identified by the school. The quality of his finished work is excellent. He has extremely high standards and it's obvious in his work, he is a perfectionist. Large, painted, steel pieces with clockworks tied to existing systems and massive concrete foundations, are not produced and installed without some hitches and Robert was delightful to work with throughout the entire process. He approached the tense moments, which had nothing to do with his work, with problem -solving and a wonderful sense of humor. He was patient with the tiresome bureaucratic process and he didn't wince too often when he received Alaskan sized bills for things that were out of his control. Robert was dependable and I could always rely on receiving information when he promised. This is important when our installation period is only 4 month long. I enjoyed working with Robert and I would enjoy working with him again in the public art program. I would give him the highest possible recommendation. Please call me (907) 343-6473 if you have any questions about the quality of his work or his ability to begin a project and bring it to completion. Sincerely, Joce Y g, Cur r of Public Art Anchorage useum of History and Art 286 0 0 015 STATE OF RHODE ISLAND AND PROVIDENCE PLANTATIONS H RI STATE COUNCIL ON THE ARTS 95 Cedar Street, Suite 103 Providence, R.I. 02903 (401) 277 - 3880 TDD / VOICE February 3, 1999 To Whom It May Concern: This is a letter of support for the work of Robert Ellison, an artist who has created an extraordinary work for the Rhode Island State Council on the Arts' Public Art Program. In the realm of public art, the ability to work cooperatively and expeditiously is valued. In Robert Ellison those attributes are present in great abundance while, at the same time, maintaining a sense of artistic integrity that does not compromise his finished project. Speaking as an administrator, I value the ability to work with an artist of his caliber in such a cooperative and easy going manner. Speaking as an artist, I value the quality and craftsmanship that he brings to his work and would not hesitate to work with him again in the future. I would be happy to respond to any questions about our experience with Robert Ellison. Please feel free to call me at 401/222-3883 if there is anything further you wish to Executive Director 021 2g o16 U vco°� .' 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O ro � cm im cm cm cm �a cagy cap Em cap �j a d- a au (6 CLCO av) W> m c cc m FE-_ a _� m m a, c m N = c c_ ..� ui m E H a0 M C aci 2a Q U to N M .0 m It- ka 0 OA N O m W a V I- O.w 017 i c H C � o �a E U � Y Q � � U Y LO c Q e o Obi Q W � o m° EEo � Qr O aU VQ � CCL wU o co I� o c w Z W m 0E tq v 0 CD E O W I co 0 c W oEEo3 a� »-o c w U coo IC-1 c wa�Eu) �w W O=: t O O U cc m V �Ey _c0 N N N m=.'c.. C O U ` % O v Cc m W C y N y Co LU C ` O O aL_ E� cl co 3 ae cp o, K O x � X dl X LO h� � N � R'rn co LO rn r- �o _ �vU v o C U) W a W .O+ 0. co cII .0) CD a. 65 z J W m m C O N "" c m E 2 CO CL ►= Co o 289 023 N O N 0 O) W 4 rt I 0 ..; J-0_.,HNNY BEAR Hello Hawwka, I would like to begin by saying what an honor it is to participate in this process. I am a Kumeyaay Native residing on San Pasqual Reservation and my son is Cahuilla, which in turn allows me to be very -;familiar with the areas oral and _ physical history. With this said, I would like to propose an art piece that is not only esthetically pleasing but with cultural integrity as it would be a representative of all that I am as a Native American bringing both honor and pride for the City of La Quinta. My prior experience as a commercial artist for the City of,Santa Fe Springs has allowed me the appreciation for the process the city goes through when commissioning artists for city projects. During the process L.was able to work with all departments of the city staff, city architect, planning department for permits, engineering with drawings and maintenance for care. `..The reason for having a General Contracting licensee is to pull permits and know the process first hand, understand building codes and application of materials. Bean a General Contractor was an integral part of this art project for the City,iof S � e Springs. ft From the first moment of visiting the sight I felt that my preliminary'�thou' were right on target the area is draped with mountains and canyons whicl `�_. ` perfect accent for an elevated life size piece, which would be ascending `i mountain top. I hope to depict a particular ascend "coming down" in the ar`'' the base of the piece. At this point I envision an elevated base protruding the lake below much like the Areas Mountains, with contouring lines accent the base into the figure. With the foundation base melting into the bronze b above I hope to create a change in texture consistent with the peaks of the a ridges. The figure would be a Cahuilla women accenting like the water from ` clouds to the earth down the streams to the valley, wind would be obvious in movement of her hair and dress, she would have a Cahuilla fashioned bas which would be distributing water to the area, represent of a GIFT FROM T' CREATOR! Quiet Sunsets 0 Johnny Bear 0 KUMEYAAY • P.O. BOY 85 • VALLEY CENTER, CA 92082 • PHONE 760-749-6557 � 9 ^ 10 021: `-1,OHNNY BEAR OBIECTIVE Balance is the kev to the world `of understanding. I hope to bring ideas to life and envoke an interest that leads to understanding with my art. I am passionate about the feelings we all try to express, and,when I am able to create my understanding in form it's awesome. - SUMMARY OF (QUALIFICATIONS ■ I am a local California Native American Commercial artist and a General Contractor. • I am committed to qualitv workmanship, and enjov working independently or with a team. • I have life experiences that have broadened my ability to create art needed to represent the diverse culture in any area. ART ACH IEVEM ENT 1999 ■ Private Commission - $ 8,500 Bust Sculpture ■ Heritage Center Inc. Red Cloud Art Exhibit - I" Place Sculpture -"Stolen Pride" 1997 ■ City of Santa Fe Springs, Commissioned - March 1997 _ $50,000, Sculpture ■ Commissioned private party -$2,000 Alabaster Sculpture nTr r!` A Till Ai t...,'P.-3.. . ■ Palomar College ■ Art -- Found 3 years Shell Molds & Patinas ■ Sculpture Foundry ■ American Indian Studies ■ Escondido High School -1981 ix r COMMUNITY SERVICES ■ Board Member for American Indian Services ■ Land and Housing at the San Pasqual Reservation ■ Site monitor for SPR working with archeologists ■ State Parks and Recreation on trial building tribal representative ■ Panel Member for the National Convention on cultural diversity in 11 Mission Trail Park ■ Tribal Cultural Lasion KUMEYAAY • P.O. BOY 85 • VALLEY CENTER, CA 92082 • PHONE 760-749-6557 w J 02i SIST DISTRICT. CALIFORMA COMMITTEE ON APPROPRIATIONS 1 SUBCOMMMEES: 0 2 NATIONAL SECURITY LEGISLATIVE DISTRICT OF COLUMBIA Congress of the Snited totes r Mouse of 'Repreacntatiocs IVahington, PIZ20515-o551 February 25, 1998 r 1 1 0 C r 0 0 ❑ 2228 RAYBURN HOUSE OFFICE BUILD WASHINGTON. OC Z"I&4SSI 12021223_452 1202127S-2558 FAX ❑ 412 WEST VALLEY PARKWAY SUITE 220 ESCONOIDO. CA 2202% 141B1727-" I4191 777-9122 FAX WORLD WIDE WEB: IldpJ/%—.hour B.g ovle unningh 2 It is a pleasure to write on behalf of Johnny "Bear" Contreras, a Native American commercial artist and general contractor from Valley Center. Over the past several years, I have,met and reviewed the qualifications of many individuals. I am always impressed with those who spend additional time and energy to improve their knowledge, enhance their overall training, and go the extra distance to distinguish themselves in their respective fields. It is my hope that you will review Johnny `Bear" Contreras' qualifications when selecting an artist for this project. Thank you for your consideration. r Sincerely, Randy "Duke" Cunningham Member of Congress PRINTED ON RECYCLED PAPFR �9 028 a 0 • • tF"G1 _ 023 .. iL`�'� ", "F. , a �^!' _. a► 3"p v gel .V -. 4 11710 Telegraph Road CA • 90670-3058 (562) 862i-0511 Fax (562) 808-7112 Nvww.santafesprings.org June 25, 1998 I am pleased to recommend artist Johnny Contreras as a candidate for public art projects. He recently completed a commission for our public art committee, the Heritage Arts Advisory Committee. Although this was his first public art commission, he showed that he could work successfully with a diverse range of individuals that were involved with this project. His bronze artwork, "The Journey," is a beautifully crafted piece that has been received well by this community. Please contact me if you would like additional information about this artist. r Margaret Hammon - -- ---------- -- -- ~.. Cultural Services Supervisor lamiakl S. Kenim MaNW • AII■-n l %harp. Nat•K PnOlhnlrm: ChyOR.11 it 295 I -We (kmrl: .-ik-z • krMg• MinneluI4wm n • Wily u IAm 1%--11 029 0 - 1 alwuuc�u 1 111111t11 1JL' 1X r lu1nJ �y1 �} 2 4 SAN DIEGO COUNCIL National Advisory Board Chairman V. Jay WadmanCEO San Di to Council Chairman a Corporation Hal F. Jensen President & CEO vice-chairman Yce•Chairsmn Industrial Developmcot Corp P =EchoHawk. J.D. Yce-Chairman Board Members June 18, 1998 �°t;,MaChief John T. Alexander. M.D. Pauma Band Thomas E. Atcittv of Mission Indians ' President The Navajo Nation — Secresars M. Brower President Dorothy Tav ai San San Pasqual Band Brower Financial Services of Mission Indians Richard L. Cheney Vice -President & G.6f Council Nl mb R Ream's Food Stores John T. Alexantder, M.D. Dennis L. Dobson. D.D.S. Robert F Driver Chairman To Whom It May Concern: Don Calac Tribal Council Member Driver Companies Rincon Band Ross N. Farnsworth of Mission Indians President h CEO Companies I am grateful to have JohnnyBear Contreras on the Board of American Billy Casper Farnsworth Vincent F Gordacao Indian Services. He is an unusually talented Native American sculptor and Golf Pro President &CEO Bio-Fine Pharmaceutical. Inc. who is also committed to making a difference by helping others. Cheryl yl Contreras Tara Han Public Relations President The Compliance Alliance AS well as chairing AIS, I am the Chairman of Palomar Grading & Paving, Johnny Contreras Bob Hope Entertainer/Actor edActor Inc. and President and Chairman of Industrial Development Corp. and the ArtiurdSculpwr ran Personal Band F. Jensen President and Chairman of Palomar Aggregates, all Escondido of Mission MaoHal President & CEO Industrial Development Corp headquartered businesses. I am, therefore, particularly committed to this Robert F. Driver Chairman Traci McCarty President idecamina community and am very interested in its aesthetics. Having a first hand Driver Companies knowledge of the beauty andsensitivity of Johnny's work, I highly U Los = Johnn Miller Golf Pro & Commentator recommend him for this commission. You will find him capable, Principal Valley Center High School Richard A. Parkinson President responsive and committed. Robert Martin Associated Food Storrs President & CEO W. Bradford Perkinson AEC Please do not hesitate to call me if you would like additional information. Martin Builder ► arengo Band . Reprographics. ln�. of Mission Indians Paul Ream Ram Food Sores _ Sincere , - _.... -_ _ •__-- KeithReilly President &CEO Mike Reid Romero General Construction Golf Pro Blake M. Ro President & C1 Seen Salisbury Sportscaster NuSkin International ESPIN Sean Salisbury S aster Bryan D. Seltzer ry PN . Jensen CEO Roy W. Simmons hairman Seltzer Enterprises Chairman of the Board Zion's Bancorporation Robert Smith Farrell M. Smith President Chatrnan Pala Band ExerPlay, Inc. of Mission Indians Jeff P. Smith Chairman Daniel J. Tucker Smith's Food & Drug Centers Chairman - California. Nevads Phillip Smith. M.D. Indian Gaming Association Navajo Sycwn Band Robert E. Wells of Mission Indians Steve Young Starry Yours QB, S.F. 4%rs Admitdstraor Forever Young Foundation American Indian Services - 2150 N. Centre City Parkway # C - Escondido, CA 92026 • (760) 741-8432 - Fax: (760) 743-7761 b 0 0 • 025, KtiBl:k'1'1-. DRIVER (*It AIRlax IA11:1411l'S June 24. 199x Re: Johnm Bear Gentlemen Johnm Bear Conlercas, in m) opinion, is a classic Case. for In his earlier slagc of manhood he nutde a complete rccersal of his lifesgie. He not only diScoNvrcd that he had the poleotkil of becoming a great artist and altal is just as important he has become an oulstanding 6titcn. He m;irried hip girlhicnd and took on responsibii it ics of b.:ing a father bti hLing a foster parent Tfic cticcess of Lis art has become Hell knmmn but chat is rcall• important is his dedication to lus pile helping dwin to upgr de their lip es and their scif-csteem fle is not onl% a great credit to Ific Indian tribe he belongs to. bnl our comnlunitc as a u Iwle I am rcn proud to recontimid Johnny Scar Conlcre;is as lie is a I,rual human being. Si1v M.M. WA It •rt F. Driver RFD:cj P 0 NU\ (i ]a • San M-141. Californie. 92112 i 2 031 • A..... - - - - - - tx o,:. 7. Ni J- 40 p 45j 17 �, �vi -T 7 42?i VA Z 403 ctz, IL , 5"U '41 1 . . . . . . . . . . . . . I . . 11 flyl Votlyt-I V, I.Mr.Tyr, 0 C: 10 02 84 SUNDAY, MAY 4,1997 (E) > ARTIST Continued from 13-1 counseling- sessions. During those times of self-examination, he remembered how he used to tell his friends in construction that he wanted to be artist, yet he never tried. This time he would. "I knew it would be part of the healing process, part of con- fronting the things that made me drink," he said. "I started carving." Sobering up can leave a drinker with certain cravings, and Contreras said he answered those with coffee. The coffee shop he frequented, the Pan- nikin in Encinitas, happened to be above the San Dieguito Art Guild's gallery. Contreras met people at the gallery, and they talked him into bringing some of his work to the art sales the guild holds on a lawn outside the Pannildn. His first piece, a portrait re- lief carved in canary wood, sold for $75. The same customer also bought one of his wooden boxes for $35. It had been about four months since he took his last drink, and Contreras was begin- ning -to realize his dream. About eight months ago, he stopped by Robert Freeman's art gallery in Rincon for more encouragement. "He just came by the studio one day and said he wanted to be an artist," the 58-year-old Freeman said. The newcomer quickly im- pressed the seasoned artist.. "What struck me about John- ny was how fast he is," he said. "I think it comes from his con- struction work." Contreras said when he used to do construction, he was al- ways saying the buildings should have more designs, but he was just a worker without control. He started meeting with Indi- an artists from other tribes in powwows. One was in Santa Fe Springs, a town of only 16,000 dolphin, and Freeman devel- oped the sketch more. They then made a small model of what the sculpture would look like, and the city awarded him the work. Once the work is completed, Contreras said he will take it to a foundry in Oxnard to be cast in bronze. The project has in- spired Contreras to think about opening his own foundry some day, and for now he will contin- ue as an artist while operating his own construction business, Native Designs. His quick journey from con- struction worker to commis- sioned sculptor seems to have bees'(' helped by a number of co- incidences, from being in the right place at the right time to meeting the right people. But Contreras believes there are no coincidences, only interlocking moments that are part of a greater plan. One of those more poignant moments for Contreras came while having dinner with the family of the girl who will be memorialized. He told the fami- but very supportive of public art. It was there that he met Mar- garet Hammond, the park direc- tor in charge of the land where the powwow was held. "I told her all my stuff has feelings," he recalled. "It's a way of expressing myself." Contreras soon learned -that Hammond also is the city's di- rector of public art, and she told him the city was looking for an artist to create a memorial to a city employee's daughter who had died of leukemia. Hammond already was taken with Contreras' spiritual connec- tion to his work, and she became more so when he talked about the connection Californians have with the ocean. The girl had a fondness for dolphins, and Contreras told Hammond how dolphins are very important in his people's tradition, as they help those who have passed away on their jour- ney to the other side. Contreras sketched an idea for a sculpture of a girl and ly that he was considering using girl's mother then told him th the face of his niece, Christie, also was the name of her dauc for the girl in the statue. The ter. 0%J 033 b 0 ■ A rose — the "Phoenix" award — to Rincon artist John- ny Contreras. Divorced, an alco- holic and arrested for drunken driving, Contreras sat in jail in 1995, contemplating his failed life. But instead of spiraling even further downward, he N took an extraordinary turn: He ,,),,stopped drinking and decided 'Zr- to pursue his dream of becom- "-. ing an artist. A testament to the Z ; power of self-determination and healing, Contreras recently :, eceived his fast major commis- sion — to create a $50,000 sculpture for.the city of Santa Fe Springs — after only two years of developing his art. Con- treras' emergence as an artist, and his successful.stand against. drinking, make him an eiccep- tional role model for the young residents of the_Rincon Indian keservation who are searching for their own paths. If the youth . follow Contreras' example, they will likely find themselves in good and healthy places. 7_1Z u1� !91 3�)0 034 Jrw0 r 10 0 0 0 5 AMERICAN INDIAN SERVICES Spring 1997 AIS SAN DIEGO COUNCIL HOSTS 2ND ANNUAL NATIVE AMERICAN CELEBRITY PRO -AM San Diego Council secretary/treasurer, Dorothy Tavui directing student volunteers at registration. San Diego Council members Dan Calae and Johnny Contreras Contreras, an artismUsenlptor from the San Pasqual Bank of Mission Indians donated a priceless cedar box with carved ivory to the silent suetim 1999 Native American Celebrity Pro -Am First place winners. TAKING THEIR LUMPS (coat from page 1) ` of Paiute Indians, making sure their horses and small animals were healthy for at least one more year. Ile visit was coordinated by American Indian Services in an ongoing effort to help various tribes with agriculture and veterinary projects. The tribe gave reservation residents notice that the veterinarians were coming, and when they arrived, Stanfield and other ranchers were waiting with their horses. All the horses and also some dogs and cats were eventually vaccinated thanks to the time donated by the three doctors and vaccines donated by Fort Dodge Animal Health m Overland Parr Kansas. This was the second visit for Dr. Yoeny Dobson and her husband, Dr. Dennis Dobson. Yoeny is a licensed veterinarian who specializes in small and exotic animals and currently directs the Lake Shore Ostrich Ranch. Her husband, Dennis, is an oral surgeon in Utah. Dennis has been involved with AIS for almost 25 years. Dr. Keith Hoopes, a retired BYU professor in the Department of Animal Sciences, said he has always had strong feelings about the Indians and with his spare time, wanted to make use of the veterinary license he J 0 -i_ holds. 035 The group plans to travel to the Navajo and Havasupai reservations to donate their medical of a Mentor to Little --lid Ii1t1Y ('I:It1t01 Staff Writer �CIyI touch and to rcmcmlter Christy," 1 Christy Rcynocn grew up in Whit- J tier and attended Pioneer High S,\NTA Fl: SPRI VCS — As saxro Sehtxtl. After graduating, she work- aN she started watching the Ielevi- ed as an office rude in tlae Santa Fe Sion show —Flipper" :as a little girl. Springs Planning Deparhncnl. Christy Reynoso had :na instant love A year later. site transferred to the affair with dolphins. -She Ixnaght cily's Conutunily Services Depart. dolphin statuettes, dolphin pictures. local, where %lac first took care of dolphin jewelry. pre-schoolcrs at the Child Devel- Now. a sculpture of a dulphin and "Potent Center and then moved to a little girl .Nits outside the F:unily tine city's Lakeview Child Care Center at 10349 Heritage Park Center. -- . Drive. where friends and children There. Christy attended to can rcntember-the woman who lov- • kindergarten through sixth -graders cd the dolphins. before and after sehtntl and helped Rcynoso, a teacher with the ciiy's run summer programs. day-care facilities, died of leukemia "She created a summer rolling in August 1996, when site was 22 skating club," remembers Terry years old. In her honor, the city on Oct. 17 unveiled "Tile Journey," a Cannacho. her supervisor. "She'd bring new things into the center. and sculpture representing her lttvc for children and dolphins. the kids really enjoyed her for Created by San Diego Cotanty art- that." Sisters Kimberly and Kristin ists Johnny Contreras and Robert Dcwinstonley, now in third and Freeman, the sculpl&c was coon- sixth grade respectively, remember inksioned with donations front fsun. ily, friends and hwal organizations, playing games and going to the bench with Christy. "She helped us City Manager Don Powell first suggested to Reynoso's parents, Herlinda and Alfonso Reynoso, that a memorial be erected. They loved the idea and wanted to choose some- thing that all the children Christy• had cared for could enjoy. �'Thcy draw pictures of ddlphihs'-! and send them to ate," said Herlin- •t da Reynoso, an account clerk in the ' Santa Fe Springs Finance Deps(h- nient. "I just wanted tlacru to have or(e of their own to look "a) and to: 03C "Tile Journey," which was unveiled at the Santa Fe Springs Family Center, honors Christy Reynoso'who dieo by Erin d 14 months ago. Reynoso worked at city day-care facilities and shared her love for dolphins with the children Bronze Statue Honors Memory Children dig forshells. Kristinsaid. Herlinda Rcynoso said her daughter had a "vcp• special bond" with the kids. "Whcn&cr they see a dolphin anywhere." she said. "they will think of their teacher. Christy." 302 039 i 10 I r D 0 Tribal gathering Indian Fair attracts performers and artists_from throughout Southwest Johnny Bear Contreras, a member of the San Pasqual band of the Kumeyaay, . will appear at the fair for the first time this year. He has adapted traditional American Indian art for his sculpture, including a bronze statue for the city of Santa Fe Springs, his first commis- . sioned work "I've been working 'round the clock," he said during a break in preparing pieces for the fair. "I'll have three works ready, each representing some aspect of life. "All my pieces have feelings. It's a way of expressing myself. I work every day, every chance I get to do something. Daybreak reminds me to get the most out of every day?' Contreras recently debuted as an artist, but even before he actually tried creating a work of art, he was thinking in artistic terms. He worked in con- struction, and often told other work- ers and his foreman that the build- ings they were erecting needed more design. : The journey from construction . . to art took a while and several turns: drinking, domestic prob- lems, a divorce. As part of his per- . sonal recovery, Contreras concen- trated on art and began carving in wood. When his first piece sold, he spent more time carving and began meeting with other American Indian artists at . pow wows and fairs. Contreras formed his own construc- tion company — Native Designs — to make a living while he creates sculp- tures. The commission also affected his art; he switched from working in wood to bronze. "And marble," he added. "The . pieces for the fair are in alabaster, a form of marble. `Rising Sun' is how we see the dawn, looking east. It is a head, about one foot in diameter, with wood around the face for hair. It represents the Native American awakening. "I've been working on `Mother l Earth' a year now. It's one of my larger pieces, 10-by-14-inches. The form is a butterfly in ;he rain, which was harder to carve than most of my pieces. "Tome it 'represents everlasting life. The butterfly has a short life, but it is so beautiful, it gives us hope." 303, 034 ~ `-�-.. 0hnn Bear �y Slides 1 — 9: The Journey Commissioned for the City of Santa Fe Springs - Bronze life size Dolphin and Young Y Girl. Completed March 1997. Side 10: i Johnny Bear with traditional sage boxes on San Pasqual Indian Reservation. b b b 0 0 9 KUMEYAAY • P.O. BOX 85 • VALLEY CENTER, CA 92082 • PHONE 760-749- v v w J• ,j J,,OHNNY BEAR 1 Method of fabrication: Marquee — Material Foam and plastiline Full size positive figure; 3/8 rebar reinforcement, foam balance covered -with one— inch of plastiline to five for appendage. The figure and base will be separated. Part of the base will be manufactured on site is the foundation portion that is submerged. Height to be determined with 0 elevations and esthetic qualities. The base details are covered in the drawings along with material recommendations. I also need to have" -.the local engineering department sign off. The actual full size figure will be developed in my studio. I would like to have a preview of the piece prior to delivery to foundry for casting. I find this a great opportunity to respond to any comments prior to casting. This also gives us a chance to discuss patinas. One of the things that controls quality is the fact that I develop the full size mi my. own studio. I also work with the foundry during the molding wax and casttn process to assure a quality piece. INSTALLATION I will work with architect and grading contractor to determine scheduling time for plumbing, electrical work in subsurface applications. I have appreciation for quality scheduling in projects of this magnitude. My hope is have all the plumbing and electrical along with the foundation base poured ahead of the figure installation needs. I hope to reflect this in my details. plumbing line location determined pumps would be placed and wired along wi timers. I plan on running tests prior to determine water spread and geyser quali The figure will be spreading water from her basket to the pond below the rate o gallons per minute can be valued at this time. Lighting low voltage can also b tested for best results; I will place a silhouette of the figure to test lighting distances. At this time the best locations can be selected. Pond lighting will be of watertight material; some additional ground lighting may be added at this time as well. With plumbing electrical and lighting with foundation complete were ready for the figure installation to the base per detail. The method will be dependent on the extent of construction completion of surrounding area (i.e. walks and soft scape). It's most likely that a small crane or boom truck will suffice. i KUMEYAAY • P.O. BOX 85 • VALLEY CENTER, CA 92082 • PHONE 760-749-6567 �5 10 0 0 0 0 0 1 1 r7y �;Eie- Fx ► T , 0 I 0 9 0 6 6 0 • • 0 3n7 041 036 0 0 uj 0 0 v 0 a IE 9 G Y5ER z!!EXI 7 ll PS YVGOPPEK OUTLQ5 0 042 037 Ll 0 0 0 a vp 0 0 0 0 b 0 a a RLE 3E /I crm D 0 q 0 -Co ell - ""I SE qtAiVA TME � \ 13A SE To NE T El 039 r 0 0 0 • H (?� �l I f / TES l'1�.7i;�.�I... � ..\ � , 041 I 1 _ j o K" y.. Bear BUDGET "G� From\The Creator' Bronze Marquett No charge Finalization of plans & Details Upon signing of contract $ 7,800 1 start of on -site work foundation plumbing, electrical & lighting $ 71800 0 completion of base plumbing lighting and timers Preview of full size figure at studio — completed 1 copletion of casting at foundry Installation total completion Total cost of beautul piece C] KUMEYAAY - P.O. BOY 85 - VALLEY CENTER, CA 92082 - PHONE 76 0 �; JohfillyBear MAINTENANCE Maintenance for the bronze sculpture "The Gift From The Creator" will be primary 1 patina for the chosen colors. I would like to keep -,the patinas on the darker shade side so that there will not be any major color changes through out the life with the piece. The exterior sculpture would have some changes from the initial patina. I find that if one anticipates this with correct initial colors, the changes minimum. The final core is a hot industrial wax job put on while the piece is heated up from the patina process. As for the lighting there isn't any unusual standards. The maintenance of the pumps and geyser system can be addressed in the details of my proposal. 1 KUMEYAAY • P.O. BOY 85 • VALLEY CENTER, CA 92082 • PHONE 760-74 WNW U44 T June 15, 2000 Dodie Horvitz Community Services Director 78-495 Calle Tampico. La Quinta, CA 92253 Dear Selection Team: Once again, I am interested in being considered for artwork for the La Quinta Civic Center Campus Project. I am offering the following preliminary thoughts for your review and consideration. GEYSER WATER FEATURE One approach to integrating art with the geyser would be to work with the natural movement of the water (ripples). Seven large, appropriate to.scale, butterflies or birds that come out,of the water at least 8'. Refer to sketch "A" and "B". Another idea would be to create three large sculptures of water lily pads with cut out butterfly wings and/or dragonflies. Refer to sketch nCn. All of the water sculptures would be constructed of maintenance free aluminum and stainless steel. I would work closely with the lake and geyser builder to insure proper anchorage of the artwork. This work sets a dialogue with the environment and engages the viewer in.a sense of place. ACKNOWLEDGMENT AREA A somewhat contemporary freestanding bronze sculpture reflecting the La Quinta mountain range. Designed and presented in a way that allows the viewer to walk around the art and read names of selected honorees, or possibly stated history La Quinta facts, such as, "Gem of the Desert" founded in 1982. This•can be done with the use of water-jet.or laser cutting process. My design would include some bolted panels in such a way that they could be unbolted for future cutting of names and then put back into place. The opportunity exist to use art to inspire, welcome, and educate its users. Refer to sketch "D". The enclosed ideas and examples of my work will hopefully generate Sincerely, GU 1 LL1 ntm \-0 al�.�r U J 0 William Ware 31 G ( j 3�/D•502,q • 73- 89/ MI13SWI Sr • PASM ASSERT CA. 922s0 o 45 WH"W WARE Bill Ware was born in Indianapolis, Indiana,. where his artistic talent was noted by his third grade teacher, wham Bill learned when he met her twenty years later, had kept his sketches among her personal mementos. A self-taught artist, Bill attended Baylor University where he was a pre -mad major. However, his first love was art and his best marks were in illustrating for Biology and Physiology. Bill's commercial art experience began in 1964 in Newport Beach, California as an an director for an an magazine, Ohar;g+e County Illuarwed. A job illustrating for a teat boot publishing company in New York City provided funds to travel to Palma de Mallorca, Spain in 1966. While in New York Qty, Bill did watercolors based on city street scenes. In Spain he continued painting while working as an illustrator for Spanish magazines. In Spain, Bill was inspired by the works of Miro whom he met while there. As an illustrator and cover artist for the Saturday Evening Post, Bill improved his craft whffe producing many fine works. As an independent artist in Indiana, Bill found success and recognition when the Indiana Convention Center commissioned him to paint a mural. This led to a commission from Indiana bell, where he produced paintings of Indiana scenes for an entire high-rise over a one year period. One of these paintings won an award and became part of a touring stow of corporate art, hanging in the oddibit between Norman Rockwell and N.C. Wyeth. Though Bill's background is in painting, his desire to be involved in Alt in Pubis pushed him into creating sculptures and relief pieces using non-ferrous metals. This medium opened up many occasions to work with architects, city planners, and various committees' through the building process. Bill has designed, created and installed numerous two and three dimensional works for private and public settings. 3.17 051 U46 Selected Private Collectors •Allen Paulson •Vincent Price, Actor •Julie Nixon Eisenhower -4Jack & Shirlee Hennessy -4Mr. & Mrs. Philip Glass, Chicago -4Dr. Stanford M. Rider, Los Angeles 4Richard Lugar, Senator of Indiana 4Mr. & Mrs. Hal Wallis, Producer and Actor _ -4John Wooden portrait, presented to him upon his retirement Selected Public Collections .40i Lilly Corp. -4First Interstate Bank -4The Indiana Convention Center .4A. T. & T. and Bell Laboratory -4PGA WEST Country Club, La Quinta -4Indianapolis 500 Racing Museum Mural -4Morningside Country Club, Rancho Mirage -4Cal Federal Savings & Loan Corporate Office - Wilshire Boulevard Art In Public Places 1982 Palm Desert Civic Center — Palm Desert — Mural 1995 Palm Desert Town Center — Palm Desert —Sculpture 1996 Rancho La Quinta Country Club — La Quinta — Sculpture 1996 Gila Restaurant — Palm Desert — Sculpture 1997 Sunlife Medical Building — Palm Desert — Sculpture 1998 Seventh Day Adventist Church — Palm Desert — Sculpture Selected Bibliography 1989 Myer, Joe Strolling The Galleries — The Desert Sun 1989 Anthony, Kathryn The Texture You'd Love to Touch — Focus/Santa Fe April/May, page 37 1990 Oakton, Bill Imbued With the Spirit — Focus/Santa Fe — August/September, page 64 1990- Guest Life Master Pieces of American Art 1991 1990 Rezendes-Herrick, J. Dyslexia Discovery Opens the Artist's Eyes Teaching and Lecturing 1980 - Ongoing - Schools — Speakers and workshops for students of all levels 1994 - Ongoing - Seminars for the Orton Dyslexia Society conferences 052 313 047 PERFESSIONAL REFERENCES !. Mike Fedderly Fedderly Companies 73768 Larrea Palm Desert, CA 92260 760-773-5205 2. William Swank Architect/Developer 15-550 Riveria Drive La Quinta, CA 92253 760-771-3110 3. McFadden and McIntash Architects 72-925 Fred Waring Drive Palm Desert, CA 92260 760-346-8014 4. Robert Whitnry Enjoy Development 8100 Paseo Del Ocaso La Jolla, CA 92037 619-456-22037 5. Holden and Johnson Architects 44-267 Monterey Ave. Palm Desert, CA 92260 6. Tom Colinen The Reserve 760- 568-5599 7. Jace Cheatham Architect DMB 7600 E. Doubletree Scottsdale, AZ 85258 480-367-7000 3(� 053` 048 I 340 054 049 055 050 056 Jul-04-00 03:07P wareMiPP 760 340 5024502 P.01 tJ 51 BUDGET FOR PROPOSED ART FOR THE LA QUINTA CIVIC CENTER PARK PROJECT Water Feature: 1. Seven butterflies, dragonflies or birds, 5' X' 6' each 8' out of water Stainless/aluminum Cost: $47,000. 2. Waterlilies with butterflies, dragonflies er-�c Three 8' X 3' pads and 5' X 6' butterflies, dragonflies ev-44-oft. Stainless/aluminum Cost: $47,000. Cost include: Designs, all materials, cutting, fabrication (welding, grinding and assembly), deliveries,installations (crane, anchorage hardware, working with and assisting landscape architect), and all other appropriate engineers and Inspectors needed. I feel this artwork deserves special underwater lighting. The budget above does not reflect the added cost. ) Jqo-f02'q - 7J- S91 MR3SOM aT • AWM MSAW u.?2260 3 3 057 U52- SLIDE IDENIFICATION SHEET ARTIST NAME ll- 1. TITLE/ DATE L e Cbn / SIZE )'7 MEDIUM Q/i,^,, r,u,,,, 3. TITLE/ DATE OU�r E SIZE �S MEDIUM , 4. TITLE/ DATE D Kc ae� d c.��,�a, /'C 99 SIZE Cj' X S' _ MEDIUM f:6 , , 4 C► I ... c cc, 1p o-e, r 5. TITLE/ SIZE_ MEDIUM -7' 6. TITLE/ DATEI ec_ ��,c e,15 f J9 SIZE c2� L y H MEDIUM al h� 7. TITLE/ DATE n n -e\\ \ 199(, SIZE MEDIUM�jCa.pe r Ct� h GG 8. TITLE/ DATE SIZE i ' (o MEDIUM G) 9. TITLE/ DATE SIZE MEDIUM 10.TITLE/ DATE SIZE MEDIUM 312.1 058 ATTACHMENT 6 053 3..7 059 054 0 055 O �-c 327 061 05S Q 328 062 Jul-04-00 03:07P way-a#ipp 760 340 5024502 P.01 057 BUDGET FOR PROPOSED ART FOR THE LA QUINTA CIVIC CENTER PARR PROJECT Water Feature: 1. Seven butterflies, dragonflies or birds. 5' X V each 8' out of water Stainless/aluminum Cost: $47,000. 2. Waterlilies with butterflies, dragonflies ear-wbiv4a Three 8' X 3' pads and 5' X 6' butterflies, dragonflies up iris. Stainless/aluminum Cost: $47,000. Cost include: Designs, all materials, cutting, fabrication (welding, grinding and assembly), deliveries,installations (crane, anchorage hardware, working with and assisting landscape architect), and all other appropriate engineers and inspectors needed. I feel this artwork deserves special underwater lighting. The budget above does not reflect the added cost. C444-) JWO-602 q * NJ'` S9/ MR3SUI Sr • PRIM WSMAT CA, 9?260 329 063 o5a ART PROPOSAL ATTACHMENT? FOR THE CITY OF LA QUINTA tVI.IGUEL DE LATORRE T- A. R 3311 mm 1 1 059 San Diego, California June 15, 2000 Cul..,1 lRAI, ARrI`S COMISSION ART IN PI-13LIC PLACES PROGRAM CITY OF LA QT1IN'I A., C kLII~ ORNIA CONIISSION MEMBERS; TROUGH THIS LETTER WE WISH TO COMMUNICATE OUR INTEREST IN PARTICIPATING IN THE' CIVIC CENTER CAMPUS PROJECT', ART IN PUBLIC PLACES PROGRAM TO THE LA QUINTA CULTURAL ARTS COMISSION. WE ARE A TEAM OF TWO BROTHERS WORKING TOGETHER AND OWR COMBINED EXPERIENCE IS AS FOLLOWS; a. 7 YEARS OF COLLABORATION WITH CALIFORNIA ARTIST THERMAN STATOM DOING DESIGN, RESEARCH, DEVELOPMENT, PRODUCTION AND INSTALLATION OF ART PIECES IN PUBLIC PLACES AND PRIVATE COMISSIONS. THE FOLLOWING ARE SOME SAMPLES OF PUBLIC ART DONE IN COLLABORATION WITH THERMAN STATOM; SA `4' .IOS.I' iCE (7ENTER. SAN .)OSE, (7ALII✓ORNIA. IMAGO GAI.LE.RY, PALM DESERT, CALIFORNIA. 'FOLEDO MtlSELIM OF ART, TOLEDO. OHIO. CHRISLE=.R MUSEUM. NORFO1.K. VIRGINIA. DAY ('ARE CENTER, BRO.NX. NEW YORK. LOS ANGELES CENTRAL LIBRARY, LOS ANGI L.ES, CALIFORNIA. b. 25 YEARS OF ART WORK WICH INCLUDES SOLO SHOWS, GROUP SHOWS, AWARD WINING COMPETITIONS, PRIVATE COMISSINS, ETC. c. 20 YEARS OF ARQUITECTURAL DESIGN AND SCULPTURE. d. STAINED GLASS DESIGN AND PRODUCTION INCLUDING CHAPELS AND PRIVATE COMISSIONS. OUR INTEREST IS FOCUSED ON TWO ASPECTS OF THE CIVIC CENTER CAMPUS PROJECT; a.-- PAVEMENT AMENITIES b.-- WATER FEATURE 331 U65 1 1 1 1 1 1 1 t 1 1 1 1 1 1 060 b. --WATER FEATURE THE WATER FEATURE THAT WE ENVISION IS BASED ON A PERCEPTION OF THE PERSISTENCE OF THE DESERT LIFE IN A VERY HARSH ENVIROMENT, WE CALL IT " THE TREE OF LIFE ", AND THE SHAPE WE ARE DRAWING FROM IS A VERY SYMBOLIC DESERT ICON, THE OCOTILLO BUSH. THE PROPOSED WATER SCULPTURE IS DESIGNED TO BE MADE OF STEEL rt TUBING 8" IN DIAMETER TAPERING TO 2" AT THE TOP. THE TOP ENDS WILL HAVE CIRCULAR WATER SPOUTS WITH A 4 -6 FEET IN DIAMETER. ALONG ITS VERTICAL AXIS THERE WILL BE A SERIES OF GLASS APLICATIONS IN DIFFERENT COLORS. M (o �te ► 1i m 332 066 '1 061 WATER SCULPTURE " TREE OF LIFE " PROPOSED SOLUTION THE WATER SCULPTURE WILL CONSIST OF 8 TO 12 BRANCHES OF - - TUBULAR STEEL, 20 - 25 FEET TALL, WELDED AT THE BASE TO A 3/4" STEEL PLATE. THIS PLATE WILL BE BOLTED TO A CONFORMING CON- CRETE BASE THAT HAS ALL THE NESESARY WATER AND ELECTRICITY TERMINALS TO MAKE THE WATER FLOW AND THE ELECTRICITY GLOW. METHOD OF FABRICATION MATERIALS CONSIST OF 4 DIFFERENTDIAMETERS STEEL TUBING; 8", 6", 47, 2", THE TUBING IS CUT IN VARYING LENGTHS FROM BASE TO TOP. AS THE BRANCH FORM RISE THE DIAMETER OF THE PIPE DECREA- SES. TO CREATE A TAPERED BRANCH SECTIONS OF TUBING ARE SPLIT LENGTH WISE, A THIN SLICE IS DISCARDED AND THE TUBE IS RE - WELDED. THE RESULTING SLIGHTLY TAPERED TUBE IS THEN WELDED TO THE NEXT SIZE DOWN WHICH IS ALSO TAPERED. 1 ► aids P, 1 �2a_2Y_i 333 0617 062- EACH SECTION IN JOINED IN A VERY SLIGHT ANGLE VARIATION SO THE OVER ALL EFECT IS OF A SLIGHT ZIG-ZAG. AT THE TOP OF EACH BRANCH IS A WATEWR SPOUT THAT SWIRLS AND SENDS AN UMBRELLA OF WATER 4 — 6 FEET IN DIAMETER. THE PIPE —HOSE SPECIFICATIONS FOR THIS WILL BE ADDRESS BY THE HYDRAULIC ENGINEER PENDING APPROVAL OF THE PROJECT. IGLASS APPLICATIONS Y THIS GLASS APPLICATIONS WILL BE MOLD FORMED SPECIALLY FOR THIS PROJECT. IT WILL CONSIST OF FOUR DIFFERENT DESIGNS IN A BASIC TRIANGULAR SHAPE WITH GROOVES AND FACETS FOR HIGHLIGHTS. THIS TRIANGLES WILL BE APROXIMATELY 10" x 6" AND ' WILL BE IN 5 DIFFERENT COLORS. WE WILL USE APROXIMATELLY 30 APPLICATIONS PER BRANCH. F INSTALLATION METHOD STHE COMPLETED SECTIONS OF WELDED TUBING WILL BE TRUCKED TO THE SITE, THE BRANCHES LIFTED BY CEANE, POSITIONED ON THE PLATE AND WELDED ON SITE. WHEN ALL BRANCHES ARE IN PLACE, WE PROCEED TO ATTACH THE GLASS APPLICATIONS, THE HYDRAULIC TUBING AND WATER SPOUTS. THE ENTI RE SCULPTURE IS THEN LIFTED AND POSITIONED ON THE CONCRETE BASE, BOLTED AND CONNECTIONS ARE THEN MADE. HYDRAULIC SYSTEMS PENDING CONSULTING HYDRAULIC ENGINEER. UNDER WATER LAMPS ARE INSTALLED, CONNECTED AND TESTED. See drawing next page. MAINTENANCE REQUIREMENTS 1 HYDRAULIC MAINTENANCE TO BE RECOMMENDED BY TECHNITIAN. METAL SCULPTURE TO BE RE -COATED WITH UV CLEAR COAT PROTECTION AS NEEDED. 334 • •� 063 1 1 1 1 1 1 m 335 064 F (6U Zl=. 5 k N, SGv L P -t-v tZ c o b-A> \'Z_ e 7 �;H%fE------------- 1 1 1 1 1 1 1 1 1 1 1 1 A 070 065 San Diego, California June 14, 2000 PROPOSED BUBGET FOR SCULPTURE - FOUNTAIN ■ ` ` TREE OF LIFE " ■ 1. --- METAL SCULPTURE ' MATERIALS: - Y ' STEEL TUBING ---------------------------------- $ 2600.00 STEEL PLATE ----------------------------------- $ 200.00 HARDWARE ------------------------------------- $ 500.00 Sub- total ---------------------------- $ 3300.00 ' FABRICATION; LABOUR ----------------------------------------- $ 10000.00 ' SAND BLASTING, PRIMING AND PAINTING -------------------------------- $ 1000.00 PAINT COST ------------------------------------ $ 1000.00 Sub — total -------------------------- $12000.00 ' 2.--- GLASS APLICATIONS------------------------------------- $16000.00 d 1 3.---- TRANSPORTATION RENTAL; ONE FLAT BED TRUCK ONE 14' TRUCK, FUEL------------------------- 4.---- HYDRAULICS; -----------$ 800.00 PUMPS FILTERS WATER SPOWTS CONNECTIONS ANEMOMETER CONTROLS, ETC ----------------------------------------------- $15000.00 33'67 07t 066 1 C' 1 5.---- INSTALLATION CRANE -------------------------------------------- $ 3000.00 LABOUR ---------------------- -------------------- $ 2000.00 SCAFOLDING, RENT -------------------------- $ 1000.00 WELDING MACHINE, RENT ---------------- $ 200.00 LABOUR EXPENSES; LODGING, MEALS, ETC .------------------------------------$ 1000.00 Sub — total 6.---- ILLUMINATION ------$ 7200.00 UNDER WATER LAMPS --------------------- $ 4000.00 INSTALLATION -------------------------------- $ 800.00 HARDWARE ------------------------------------ $ 400.00 Sub — total -------------------------- $ 5200.00 7.---- STRUCTURAL ENGINEER ---------------------------------- $ 2000.00 8.---- STUDIO AND OFTICE --------------------------------------- -$ 5000.00 9.---- SIGNAGE -------------------------------------------------------- $ 2000.00 10.--- TRAVEL EXPENSES---------------------------------------- -$ 2000.00 11.--- INSURANCE -------------------------------------------------- -$ 1000.00 SUB — TOTAL ----------------$ 71500.00 12.--- HONORARIUM ----------------------------------------------- $ 20000.00 SUB - TOTAL ----------------$ 91500.00 10 % CONTINGENCY ----- $ 9150.00 ------------------- TOTAL --------------------$ 100650.00 NC?Tl;; The base for the sculpture is not inclUde.0 in this proposal 34?8 072 1 6 ; ATTACHMENT 8 THOMAS A. McGRAW CENTRAL ISLAND WATER FEATURE A PALM TREE, THE SYMBOL OF THE DESERT WITH A TRUNK OF HIGH FIRED NATURAL UNGLAZED CLAY ACCENTED WITH LOW FIRED COLORFUL SNAKES AND LIZARDS. THE TRUNK IS FILLED WITH :�ZeT`.r* ql: Ita A STEEL POST IS CENTERED WITHIN TO SUPPORT THE SHADE GIVING PALM FRONDS OF NATURAL RUSTED METAL. NOTE: THE PALM CAN BE PLUMBED WITH A WATER MIST SPRAY. MAINTENANCE REQUIREMENTS: ALL HIGH AND LOW FIRED CERAMIC AND GROUT WILL BE SEALED WITH AQUA MIX SEALER'S CHOICE 15 GOLD FOR MAXIMUM PROTECTION. HOSING WITH A STRONG SPRAY OF WATER WILL KEEP IT CLEAN. NOTE: IF A MIST SPRAY IS USED RUST WILL APPEAR ON SURROUNDING SIDEWALK AREA, HOWEVER A BAKED ENAMEL FINISH ON METAL FRONDS CAN BE HAD AT ADDITIONAL COST. 333 073 ME THOMAS A. McGRAW CITY OF LA QUINTA ART IN PUBLIC PLACES PROGRAM CIVIC CENTER CAMPUS PROJECT WHILE LIVING IN LOS ANGELES, INCLUDED IN MY EXPERIENCES AS A DESIGNER WERE PROJECTS THAT INVOLVED THE DESIGN OF CERAMIC TILE AND CERAMIC TILE SHOWROOMS IN THE UNITED STATES AND EUROPE. IN NEW MEXICO I WAS EMPLOYED BY A SMALL CERAMIC TILE STUDIO, TRADING MY SHOWROOM SALES TIME FOR CLAY, GLAZES, AND KILN TIME, THUS BEGINNING THE DEVELOPMENT OF MY CERAMIC DESIGN LINE. I NOW HAVE RETURNED TO CALIFORNIA WITH A DUAL PURPOSE GOAL. I WISH TO DEVELOP A STUDIO THAT WILL USE THE SERVICES OF THE PHYSICALLY CHALLENGED, ELDERLY, AND ILL AND SHARE THE PROFITS. AS A RESIDENT OF LA QUINTA I WOULD LIKE TO DISPLAY MY ART IN THE CIVIC CENTER CAMPUS TO SHOW THAT LA QUINTA SUPPORTS ITS LOCAL ARTISTS, AND TO SHOW THE ART COMMUNITY THAT LA QUINTA SUPPORTS ITS LOCAL ARTISTS PO BOX 1128 LA QUINTA CALIFORNIA 92253 340 074 U69 THOMAS A. McGRAW PROFESSIONAL REFERENCES GLORIA ZOLDAN ( 310) 652 - 1467 9386 SIERRA MAR DRIVE LOS ANGELES, CA. 90069 JOHN DILLON ( 760) 324 - 0406 70,810 IRONWOOD DRIVE RANCHO MIRAGE, CA. 92270 DR. JUDY HOWARD 5 PINEWOOD CIRCLE RANCHO MIRAGE, CA. 92270 BARBARA F. KLESS 5455 8th STREET CARPENTERA, CA. 93013 ( 760 ) 202 - 8868 ( 805 ) 684 - 0504 MR. & MRS. THOMAS WEBB ( 949 ) 770 - 1804 27451 VALDERAS MISSION VIEJO, CA. 92691 341 075 070 THOMAS A. McGRAW EDUCATION: PASADENA CITY COLLEGE 1955 - 1957 SCIENCE MAJOR PASADENA CALIFORNIA ART MINOR UNIVERSITY OF CALIFORNIA LOS ANGELES, CALIFORNIA ART CENTER SCHOOL LOS ANGELES NOW PASADENA PROFESSIONAL EXPERIENCE: 1957 - 1959 FINE ARTS 1959 - 1960 COMMERCIAL ILLUSTRATION STARTING UP ONE MAN CERAMIC 1995 TILE AND MURALS HAND MADE TILE STUDIO IN SIDEWALK MOSAICS LA QUINTA, CALIFORNIA WATER FEATURES COUNTER POINT TILE 1988 - 1994 TILE DESIGN SANTA FE, NEW MEXICO SHOWROOM DESIGN SHOWROOM SALES COURDNATING FACTORY PRODUCTION T.A. McGRAW AND ASSOIC. 1977- 1985 PRESIDENT/DESIGNER LOS ANGELES, CALIFORNIA PROJECTS INCLUDING RESTAURANTS, OFFICES,RESIDENCES MEDICAL CLINICS CLOTHING AND CERAMIC TILE SHOWROOMS TILE DESIGN 4�7 071 ALBERT C. MARTIN & ASSOC LOS ANGELES, CALIFORNIA MORGANELLI / HEUMANN LOS ANGELES, CALIFORNIA MARTIN / BRATTRUD TORR.ANCE, CALIFORNIA 1973 - 1977 DIRECTOR / DESIGNER PROJ. INCLUDING SPNB NATIONAL HQ FRENCH BANK OF CALIF. STONE & YOUNGBERG HOTELS MAUI, BAHREIN 1971 - 1973 DIRECTOR OF DESIGN PROJECTS INCLUDING ATLANTIC RICHFIELD GINGE INDUSTRIES COMPUTER SCIENCE CORPORATION HOTELS IN BOSTON AND PITTSBURG 1969 - 1971 VICE PRESIDENT FURNITURE DESIGN SHOWROOM DESIGN COORDINATOR FABRIC DESIGN CATALOGS PUBLIC RELATIONS AND SALES CANNELL AND CHAFFIN 1962 - 1969 CORONA f)EL MAR, CALIFORNIA INTERIOR DESIGNER REMODEL C & C MODELS SPEC. HOUSES PUBLIC RELATIONS 343 0 7 "t CITY OF LA QUINTA ART IN PUBLIC PLACES PROGRAM CIVIC CENTER CAMPUS PROGRAM WATER FEATURE SLIDE 11 THE OBELISK A WORK IN PROGRESS LAYOUT OF NUMBERED MOSAICS ON BLUEPRINT BEFORE ` INSTALLATION SLIDE 12 THE OBELISK, A SYMBOL OF LA QUINTA AS SEEN IN THE COVE ARE,A,STREET SIGNS IS MADE OF CONCRETE WITH A SKIN OF NATURAL HI FIRED UNGLAZED NATURAL CLAYS WITH HI AND LOW FIRED COLORFUL CLAY ACCENTS SLIDE 13 THE WALL MURAL SHOWN IS APPROXIMATELY FIVE FEET HIGH. MADE OF DIFFERENT SHADES OF HIGH FIRED NATURAL CLAY BODIES AFFIXED TO A PAINTED PLASTERED WALL DEPICTING THE NATIVE PLANTS OF THE DESERT. SLIDE 14 THE PALM TREE, A SYMBOL OF THE DESERT WITH A TRUNK OF HIGH FIRED NATURAL CERAMIC ACCENTED WITH LOW FIRED CERAMIC.COLORFUL SNAKES AND LIZARDS, CONCRETE FILLED WITH A STEEL POST TO SUPPORT THE SHADE GIVING PALM FRONDS OF NATURAL RUSTED METAL. SLIDE 15 THE FOUNTAIN SHOWN APPROXIMATELY THREE AND ONE HALF FEET BY SIX FEET IS MADE OF HIGH FIRED NATURAL CLAY AND DEPICTS THE LIFE GIVING WATER OF THE DESERT SLIDE 16 A FLOWER BOUQUET IN HIGH FIRED CERAMIC MOSAICS CREATES A WALL FOUNTAIN. SLIDE 17 A PROPOSAL FOR THE CITY OF LA QUINTA TO PAINT EXISTING.OBELISK STREET MARKERS WHITE, AFFIX 4" X 4" BLUE AND WHITE LETTERED & LA QUINTA CITY LOGO TILES. 344 A PROJECT THAT COULD INCLUDE STUDENT WORKERS 073 073 SLIDE 18 A MOSAIC OF WISTERIA VINES CREATE A COLORFUL SIDEWALK INSET. HI FIRED GLAZED AND UNGLAZED TILES. SLIDE 19 SIDEWALK INSET - A DESERT MOSAIC OF NATIVE PLANTS, SNAKES, AND LIZARDS. MADE OF HIGH FIRED GLAZED AND UNGLAZED NATURAL CLAY BODIES SLIDE 20 PROPOSED WATER FEATURE A SERIES OF MULTICOLORED TILED OBELISKS A SYMBOL OF LA QUINTA AS SEEN IN THE COVE AREA STREET SIGNS. MADE OF CAST CONCRETE AND STEEL REBAR WITH A SKIN OF HIGH AND LOW FIRED CERAMIC TILE. THE OBELISKS WILL PROVIDE A SPRAY OF WATER FLOWING DOWN TO A POND OF MULTICOLORED TILE REFLECTING THE COLORS IN THE WATERFALL/LOGO-SIGNS AT THE ENTRANCE TO LA QUINTA ,1 I. 3 J 079 074 THOMAS A. McGRAW PAVEMENT AMENITIES MOSAIC INSETS ATTACHMENT 9 SIDE WALK MOSAIC INSETS OF HIGH FIRED CERAMIC MAY INCLUDE LA QUINTA CITY LOGO, USED AS DIRECTIONAL SIGNING TO DENOTE AREAS OF IMPORTANCE, OR BE PURELY DECORATIVE WITH NATIVE PLANTS, NATIVE AMERICAN ARTIFACTS, NATIVE ANIMALS. FOR SIDEWALK PREPARATION SEE ATTACHED PHOTOS. FOAM IS PRESSED INTO CONCRETE WALKWAYS CREATING A RECESS. AFTER THE CONCRETE SETS THE FOAM IS REMOVED. TILE IS SET, AFTER 24 HOURS GROUT IS APPLIED FILLING THE AREAS BETWEEN MOSAICS AND PROVIDING A TEXTURED AREA LEVEL WITH CONCRETE WALKWAY. MAINTENANCE, SIDEWALK ART MAY BE CLEANED BY HOSING. SHOULD AREAS BECOME DAMAGED BY VANDALISM OR MISUSE, MOSAICS MAY BE REPLACED AND RE GROUTED. 080 346 075 THOMAS A. McGRAW CITY OF LA QUINTA ART IN PUBLIC PLACES PROGRAM CIVIC CENTER CAMPUS PROJECT WHILE LIVING IN LOS ANGELES, INCLUDED IN MY EXPERIENCES AS A DESIGNER WERE PROJECTS THAT INVOLVED THE DESIGN OF CERAMIC TILE AND CERAMIC TILE SHOWROOMS IN THE UNITED STATES AND EUROPE. IN NEW MEXICO I WAS EMPLOYED BY A SMALL CERAMIC TILE STUDIO, TRADING MY SHOWROOM SALES TIME FOR CLAY, GLAZES, AND KILN TIME, THUS BEGINNING THE DEVELOPMENT OF MY CERAMIC DESIGN LINE. I NOW HAVE RETURNED TO CALIFORNIA WITH A DUAL PURPOSE GOAL. I WISH TO DEVELOP A STUDIO THAT WILL USE THE SERVICES OF THE PHYSICALLY CHALLENGED, ELDERLY, AND ILL AND SHARE THE PROFITS. AS A RESIDENT OF LA QUINTA I WOULD LIKE TO DISPLAY MY ART IN THE CIVIC CENTER CAMPUS TO SHOW THAT LA QUINTA SUPPORTS ITS LOCAL ARTISTS, AND TO SHOW THE ART COMMUNITY THAT LA QUINTA SUPPORTS ITS LOCAL ARTISTS PO BOX 1128 LA QUINTA CALIFORNIA 92253 347 081 076 CITY OF LA QUINTA ART IN PUBLIC PLACES PROGRAM CIVIC CENTER CAMPUS PROGRAM MOSAIC SIDEWALK INSETS SLIDE I. LARGE MOSAIC, HI FIRED, UNGLAZED MULTICOLORED NATURAL CLAY BODIES CAP A ARCHED DOORWAY. INSTALLED OVER PLASTER WITH THIN SET, THEN GROUTED SLIDE 2 CLOSE UP OF DOORWAY CAP. SLIDE 3 THE MOSAIC WALKWAY INSET DEPICT THE NATURAL PLANTS AND CREATURES OF THE DESERT. MADE OF HIGH FIRED NATURAL CLAY BODIES. SLIDE 4 THE HIGH FIRED CERAMIC MOSAIC TILES FRAMED IN NATURAL STONE SHOW DESERT LIZARDS AND SNAKES AMID NATIVE DESERT PLANTS SLIDE 5 A CLOSE UP OF NATIVE PLANT INSET SLIDE 6 A STEPPING STONE INSET - MIGRATING GEESE HI FIRED NATURAL CLAY BODIES LOW AND HIGH FIRED GLAZES APROX 3' X 3 LOW FIRED GLAZES NOT RECOMMENDED FOR HI TRAFFIC AREAS SLIDE 7 SIDE WALK MOSAIC INSET - FOSSIL SHELLS AND FISH OF HI FIRED NATURAL CLAY AND HI FIRED GLAZED TILES SLIDE 8 CLOSE UP OF FOSSIL MOSAIC TILES SLIDE 9 SIDEWALK MOSAIC INSET - WATER PLANTS HI FIRED MOSAIC CERAMIC TILES OF NATURAL CLAYS AND HI FIRED GLAZED TILES SLIDE 10 SIDEWALK MOSAIC INSET - DESERT WILDFOWLERS HI FIRED IN NATURAL CLAY BODIES AND HI FIRED GLAZES. SET IN THIN SET AND GROUTED. f ♦l 082 077 THOMAS A. McGRAW PROFESSIONAL REFERENCES GLORIA ZOLDAN ( 310) 652 - 1467 9386 SIERRA MAR DRIVE LOS ANGELES, CA. 90069 JOHN DILLON ( 760) 324 - 0406 70-810 IRONWOOD DRIVE RANCHO MIRAGE, CA. 92270 DR. JUDY HOWARD 5 PINEWOOD CIRCLE RANCHO MIRAGE, CA. 92270 BARBARA F. KLESS 5455 8th STREET CARPENTERA, CA. 93013 ( 760) 202 - 8868 ( 805 ) 684 - 0504 MR. & MRS. THOMAS WEBB ( 949 ) 770 - 1804 27451 VALDERAS MISSION VIEJO, CA. 92691 349 083 078 - THOMAS A. McGRAW EDUCATION: PASADENA CITY COLLEGE 1955 - 1957 SCIENCE MAJOR PASADENA CALIFORNIA ART MINOR UNIVERSITY OF CALIFORNIA LOS ANGELES, CALIFORNIA ART CENTER SCHOOL LOS ANGELES' NOW PASADENA PROFESSIONAL EXPERIENCE: 1957 - 1959 FINE ARTS 1959 - 1960 COMMERCIAL ILLUSTRATION STARTING UP ONE MAN CERAMIC 1995 TILE AND MURALS HAND MADE TILE STUDIO IN SIDEWALK MOSAICS LA QUINTA, CALIFORNIA WATER FEATURES COUNTER POINT TILE 1988 - 1994 TILE DESIGN SANTA FE, NEW MEXICO SHOWROOM DESIGN SHOWROOM SALES COURDNATING FACTORY PRODUCTION T.A. McGRAW AND ASSOIC. 1977- 1985 PRESIDENT/DESIGNER LOS ANGELES, CALIFORNIA PROJECTS INCLUDING RESTAURANTS, OFFICES,RESIDENCES MEDICAL CLINICS CLOTHING AND CERAMIC TILE SHOWROOMS TILE DESIGN 350 084 079 ALBERT C. MARTIN & ASSOC. 1973 - 1977 LOS ANGELES, CALIFORNIA MORGANELLI / HEUMANN LOS ANGELES, CALIFORNIA MARTIN / BRATTRUD TORRANCE, CALIFORNIA DIRECTOR / DESIGNER PROD. INCLUDING SPNB NATIONAL HQ FRENCH BANK OF CALIF. STONE & YOUNGBERG HOTELS MAUI, BAHREIN 1971 - 1973 DIRECTOR OF DESIGN PROJECTS INCLUDING ATLANTIC RICHFIELD GINGE INDUSTRIES COMPUTER SCIENCE CORPORATION HOTELS IN BOSTON AND PITTSBURG 1969 - 1971 VICE PRESIDENT FURNITURE DESIGN SHOWROOM DESIGN COORDINATOR FABRIC DESIGN CATALOGS PUBLIC RELATIONS AND ,SALES CANNELLAAND CHAFFIN 1962 - 1969 CORONA ibEL MAR, CALIFORNIA INTERIOR DESIGNER REMODEL C & C MODELS SPEC. HOUSES PUBLIC RELATIONS 351 085 080 (181 m " Ai� 084 June 15,2000 City of La Quinta Department of Social Services La Quinta Ca. 92253 Dear Sir or Madam:.,, We are a general contracting firm specializing in the construction of single family housing. We had the opportunity to avail ourselves of the artistic talents of William Cain. William was invaluable in his to format color schemes and architectural details for our projects. We are happy to recommend him to you as a very qualified and professional artist . During the time we were worldng with William we experienced his enthusiasm for a project and his dedication to perfection. It is commendable. We gladly recommend William Cain on his artistic ability. Sincerely, Richard and Sharon Swalve Owner and manager Div 090 PHONE: (760) 837-6304 • LA QUINTA, CA 92553 LIC. #355655 U 085 It is my belief that having art in public places, in which people can interact with the art and have a participating part in it, enriches the enjoyment and pleasure for the public. I propose to build a walking meditation form called a labyrinth (design and costs - attached.) It is my vision that the labyrinth would become a place for the community to gather and discover a place that offers peace, tranquility and beauty. It has been my experience that both adults and children enjoy walking the interweaving pathways. Upon reaching the center, seating will be provided to allow for rest, contemplation, and/or daydreaming. The fact that this art form will be placed near or leading into the lake area will only enrich the experience. I will construct the footpath 36 inches wide to allow those with wheelchairs to follow the pathway and therefore, also, enjoy the experience. I truly hope you will approve my project since I feel the labyrinth interacts with both the environment and spirit of La Quinta. Thank yo William Cain 091 357 086 THE LABYRINTH A labyrinth is an ancient circular diagram found in cultures around the world. Since antiquity, stories of the labyrinth- closely associated with the ancient sagas of the Minotaur. Theseus and Ariadne, and Daedalus and Icarus- have caught the Western imagination. In fact, the labyrinth as an object of contemplation and mediation might be considered the "mandala" of the Western world. GET IN TOUCH WITH YOUR INTUITIVE AND SPIRITUAL SELVES A labyrinth is an intricate pattern, design, symbol, or archetype found in many spiritual and community traditions in various cultures around the world. Although its origins are mysterious, it has been traced back over 3.000 vears to what we now know of as Peru, the southwestern United States, Iceland, Crete, Egypt and Indonesia. Unlike a traditional maze, a labyrinth has a single or universal path leading to a center or goal with the same path in reverse leading you back out. A maze, which has many possible paths to choose from, can lead to disorientation and confusion. The labyrinth brings calm and centeredness. Our culture loves efficiency -the `best" way is usually the shortest distance between two points. The labyrinth is the epitome of inefficiency. Walking this circular path takes us out of "doing' and into "being." During the time it takes to walk, our linear persona drops away and we experience our deeper spiritual side. This process seems to tap into an archetypal reservoir that connects us with the universe, our ancestors and ourselves. As we trace the path of the labyrinth we are interweaving mind and magic. This powerful construct can act as a lens that brings our collective unconscious into focus on a personal level while at the same time aligning us with the larger forces at work in the galaxy. THE LABYRINTH: SACRED PATTERN, SACRED PATH The labyrinth is a model of spiritual cosmology that is quite unrecognizable to the modern mentality since this understanding disappeared after the acceptance of Descartes ' world view and the split of the mind/body/spirit. " -Keith Critchlow EARLIEST KNOWN LABYRINTHS Labyrinths are divine imprints. They are universal patterns most likely created in the realm of the collective unconscious, birthed throughout the human psyche and passed down throughout the ages. Labyrinths are mysterious because we do not know the origin of their design, or exactly how they provide a space that allows clarity. Labyrinths can be found in almost every religious tradition around the world. The Kabbala, or Tree of Life, found in the Jewish mystical tradition is an elongated labyrinth figure based on the number 11. The Hopi medicine wheel based on the number 4, and the Man in the Maze are just two of the many Native American labyrinths. Tibetan sand paintings, though not walked, are mandalas, a kind of labyrinth created through meditative state. They hold the experience of transformation within them as well. Labyrinths have been known to the human race for over four thousand years. The oldest European form on record is the Cretan labyrinth, also called the classical seven -circuit labyrinth. It is believed that these designs evolved out of the spiral figure found in nature. Possibly the oldest surviving labyrinth is found in a rock carving at Luzzanas in Sardinia, and dates from 2500-2000 B.C.E. Cretan labyrinths were also imprinted on coins and traced into pottery and other artifacts in ancient civilizations. Researchers note that even though early civilizations were isolated from one another, only one archetypal design of the labyrinth emerged over thousands of years. Remains of a seven -circuit labyrinth can be found of Mount Knossos, on the isle of Crete. The earliest surviving labyrinth designs on a ceramic vessel (c. 1300 B.C.E.) were found at Tell Rifa'at, Syria, and on an inscribed clay tablet (c.1200 B.C.E.) found at Pylos, Peloponnisos, Greece. Researchers suggest that the giant labyrinthine structure built at Fayum in Egypt by King Amenemhet 111 around 1800 B.C.E. was the first labyrinth construction that could be walked through. Herodofus, born about 484 B.C.E., is the first person known to have used the term "labyrinth." Labyrinths are made of many materials. Some have paths outlined in stone. Others are carved into stone. The early Roman -style labyrinths were usually made of mosaic tile. Turf labyrinths, found throughout England, Scandinavia, and Germany are made from mounds of earth covered with grass. Sacred geometry was once considered a divine art, and master builders and masons were held in high esteem. 092 358 087 Robert Levlor explains: "For the human spirit caught within a spinning universe in an ever confusing flow of events. circumstance and inner turmoil, to seek truth has always been to seek the invariable, whether it is called Ideas, Forms, Archetypes, Numbers or Gods. To enter a temple constructed wholly of invariable geometric proportions is to enter an abode of eternal truth ". Sacred geometry is the key to creating "an abode of eternal truth." The architects approached this lofty ideal by embracing the concept and experience of unity, something we know little about in this postmodern age. - The whole of creation was seen as a source for this sacred art. The central concept of unity, symbolized by the circle, stands behind the choice of numbers, proportions, and pattern. In essence, unity creates by dividing itself, so the basic challenge was to demonstrate how "absolute unity can become multiplicity and diversity." Unity and the number 1 were seen as the same thing. One was singular and as unity it was all- inclusive. By this reasoning, 2 could not simply be two ones placed side by side as it is today. Mirroring the natural pattern of cells multiplying, it is not throughout addition that unity creates diversity but through division. Through the forms of Gothic architecture -the use of circles, squares, and rectangles -sacred geometry attempts to recapture the "orderly movement from an infinite formlessness to an endless interconnected array of forms, and in recreating this mysterious passage form One to Two, it renders it symbolically visible." THE DIFFERENCE BETWEEN A LABYRINTH AND A MAZE I have noticed when I mention the word labyrinth to people without showing them an image, most people think of a maze. The word mare is also frequently used interchangeably with the word labyrinth, creating further confusion. This is understandable since the labyrinth has not been in use for approximately three hundred and fifty years. When I give my thumbnail sketch at the labyrinth to prepare people for their walk, I carefully explain that a labyrinth is different from a maze. Labyrinths are unicursal. They have one well-defined path that leads us into the center and back out again. There are no tricks to it, no dead ends or cul-de-sacs, no intersecting paths. Mazes, on the other hand, are multicursal. They offer a choice of paths, some with many entrances and exits. Dead ends and cul-de-sacs present riddles to be solved. Mazes challenge the choice -making part of ourselves. Often they are made from hedges or other materials that create alleyways to limit the walkers' sight. The unicursal path of the labyrinth is what differentiates it and sets it apart as a spiritual tool. The labyrinth does not engage our thinking minds. It invites our intuiitve, pattern -seeking, symbolic mind to come forth. It presents us with one, but profound, choice. To enter a labyrinth is to choose to walk a spiritual path. CHURCH LABYRINTHS Church labyrinths, also known as pavement labyrinths, make up their own specific category. They are unicursal and are laid on or into the floor. The earliest Christian labyrinth is most likely the one found in the fourth -century basilica of Repartees, Orleansvilie, in Algeria. The words Sancta Eclesia at the center confirm its use as a Christian treasure. This pavement labyrinth was designed in the classical Roman style and is one of many examples left in the world. In the Roman labyrinth design, the path goes methodically from quadrant to quadrant. This differentiates it from the medieval Christian labyrinth, whose path meanders through all four quadrants, instead of proceeding one by one. The medieval labyrinth is considered a breakthrough in design because it is less linear, and it creates the feeling of not knowing where the path goes next. An early manuscript (c. 860 A.D.) contains a prototype of this medieval design. A more formal drawing appears again in a tenth -century Montpelier manuscript. The earliest labyrinth appearing on a wall is believed to be at St. Lucca Cathedral in Italy and dates from the ninth century. This labyrinth, approximately eighteen by eighteen inches, was designed for people to trace with their fingers before they entered the cathedral. This was understood to be a way of quieting the mind before entering sacred space. 093 mm- PEOPLE WITH DISABILITES Over the years that i have been presenting the labyrinth to the public we have had a number of people with disabilities walk the labyrinth. Wheelchairs work just fine on the labyrinth. Usually it is more meditative for the person in a wheelchair if someone else guides him or her through the labyrinth, because he or she can relinquish control without having to be concerned about moving through and around people. Sometimes people who can walk will not have enough stamina to go the whole distance, nearly a thirdof a — mile, all at one time. When this is the case, I usually keep an eye on them and when they want to sit, they give me a signal and I will walk in with a chair for them to sit on and rest wherever they are. APPROACHES TO WALKING THE CIRCLES OF THE LABYRINTH Gracious Attention: One approach is simply to quiet the mind, choosing to let all thoughts go when they present themselves in your awareness. In this form of walking the labyrinth, the task is to allow a gracious sense of attention to flow through you. You may find tears welling up, or a sense of peace. Your soul may want to be still and rest. Asking a Question: A second approach to the walk is to focus on a question that we have been asking ourselves. Most of us carry questions subliminally. We are looking for clues to life's puzzles, even if we don't realize it. Part of the preparation for your labyrinth walk can be to bring these questions into your conscious mind. I encourage participants to journal their thoughts before they walk or to share what they are looking for with another participant. The listener may then suggest the unspoken questions that he or she can hear. This gives focus and a context in which to hear from the still, small voice within. In this form of process meditation, it is beneficial to amplify the question and the thoughts surrounding it. Really get into it, look at it from all angles, let all else go but your question. Our intentions guide the process. Questions that we take into the labyrinth should be outside the realm of yes and no answers. There is nothing magical about the labyrinth. It simply allows our consciousness to open so the deeper, and perhaps new, parts of ourselves can speak to us more directly. The questions that we formulate should be as close to home as possible. They do not need to be worded articulately, but they need to be asked from the heart and soul of our being, not from our everyday conscious thoughts. The Use of Repetition: Many of us meditate by repeating a word, a mantra, or a phrase over and over to ourselves. There are at least two different theories as to what kind of phrases to use. Those who have learned the contemplative method of Christian centering prayer have been advised to use a word or phrase that does not stir up either positive or negative feelings or thoughts. A word from another language or even a nonsense phrase can accomplish this. Thomas Keating suggests short words such as Abba, which means "Father" in Aramaic, but this can still be a loaded word for many. This approach distracts the restless mind by keeping it busy. The other approach is to find a meaningful phrase which lends itself nicely to the walk. I use different phrases depending upon what I need at the time. 094 360 QQ uQJ r a u u v - �' u m � m s N _ c L u ro 095 36.E 090 c 9 I - O i! G O v m w v v O S C 61 . O m a u Y u .L O m ro U a� O m m •= • V m r+ yr pVj V 79 • y� r-' -C .u+ p ~ ^b Q 'o W y _A >. . �' ee ..r.t Vy ^••7 m S110.0 O u ro o nmi C O C d C y o b u S d r+ �+ m U fa m to +i `� '� ro G d �' �++ 7 to Q m '� U L -- ^ — to LC +• to t-.+ ri ri r.1 �"' V � �. 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G C � �' ^° �. - 61 ^ u° ro c s u c 3 G T. o >. m- ro y U L U ,..q c E�-� a� --9 u °J C v °' Cin 12 ri O m ro y ry •� V O O" lroi L' OL7 a+ ro c V i v u . _ O .�G Cj • — �+ y J _ En L ri to �� .: roses > .u 3 ...,f" v o °. .y o m b " o ro fi c m o o L ^ . L 0 V V d 'a -43 w 100 095 � 00 � � g o O o — ° c `° nEL ZD — d CD a C Cl)- y ss — o CD qQ O � w 101 096 A R T G A L L E R Y WILLIAM CAIN Born: Pasadena, California SELECTED EXHIBITIONS 1999 Roberge Gallery, Palm Desert, California 1998 Solo Exhibition, Cain Studio, La Quinta, California 1997 Solo Exhibition, Art Center of Design, Pasadena 1996 California Institute of Arts, California COLLECTIONS Various public and private collections in Los Angeles, New York and Palm Springs EDUCATION Art studies in Los Angeles, New York, Chicago and Hamburg 363 10? 73 995 El Paseo, Palm Desert, California, 92260, tel 760 340.04S, fax 760 340.9522 A R T G A L L E R Y CONSIGNMENT RECORD As of November 30, 1999 ARTIST: WILLIAM CAIN The following paintings, which have been consigned for sale to the Roberge Gallery, remain the property of William Cain until the artist's net is paid. Title Media Size Artist Net Retail Pony Express Collage 67"06" 4900.00 Hi Ho Silver Collage 69"x81" 4900.00 Wild, Wild West Collage 46"x39" 2250.00 Cigarettes `n Whiskey Collage 4711x38" 2250.00 Sitting Bull Collage 5077x42" 2250.00 Crary Horse Collage 45"x37" 2250.00 (IA04r, Director The Roberge Gallery 9800.00 9800.00 4500.00 4500.00 4500.00 4500.00 103 3 f �,q 73 995 El Paseo, Palm Desert, California, 92260. tel 760 340304S, fax 760 340.9522 098 A R T G A L L E R Y ARTIST'S STATEMENT Although I work in various mediums, I particularly enjoy the challenge and freedom of working with mixed media and collage. A great deal of time is spent collecting materials. Layers of paint, found objects and. personal memorabilia are gradually built onto the canvas until a strong foundation has been created, resulting in robust organic feel. Both sides of the canvas are utilized, allowing the piece to be viewed from any angle,.to be placed anywhere in space. Each canvas continues to grow and evolve. Potential owners are free to add their own items. 104 30 73 995 El Paseo. Palm Desert, California, 92260, tel 760 340.8045, fax 760 340.9522 099 Leslie O'Neil _ Michael Moreau Property Management Team 24 hour service P.O. Box 1561 phone: (760) 323.2011 Rancho Mirage, CA 92270 fax: (760) 323.0122 pager. (760) 833-612,f **************************************************************** June 1, 2000 To whom it may concern: As a property management professional here in the Cochella Valley, I would be pleased to recommend professional artist William Cain for artistic services needed. William Cain is highly professional, very skilled, and extremely conscientious when it comes to his work. His reputation is understandably important to him, which shows in his enthusiasm to create and master the perfect end result for his client. I highly recommend William Cain and his artistic ability. Sincerely, Michael J. Moreau 105 0) 0 u cn a) w 0 3 � ,� 10.6 101 METHOD OF CONSTRUCTION FOR LABRYRINTH Thank you -for the opportunity to submit my proposal. In building this piece of land art, it is my intention to use local supplies and labor, thus keeping the award monies within the community. To conform with the ADA Act, the pathways will be 36 inches wide with a 2 inch edge or trim on each side. The square footage of this labyrinth will total 6,088 square feet with a 36 inch landscaped pathway around the perimeter. The layout and construction is straightforward (see exhibit A), with approximately four weeks to completion depending on archetech's or builder's schedules. To build the labyrinth, the following protocol will be used: 1. Excavation of 6,088 square feet of earth at 6 inch depth. 2. Placement of 2 inches of gravel and cover with perpherated landscaping weed barrier. 3. Placement of 3 3/4" of sand for solid foundation. 4. Use of colored tinted bricks to outline pathways (see attached color cards.) 5. Placement of desert sand pavers 16"x16" plus 4 inch centers for pathways. 6. Brush silicone white sand on top of pathways and trim to fill in any cracks (see exhibit A.) LANDSCAPING: 1. Placement of center patio tree (to be decided.) 2. Placement of 36 inch pathways outside perimeter of labyrinth with lying in of aqua pea gravel with small colored stones in blues and greens. 3. Placement of 50 mushroom -head low voltage lighting and 12 gauge wiring running through %2" of PVC pipe around outside perimeter. Wiring connected to two 500 watt transformers, which will be placed at architect's discretion. 4. Planting of outside perimeter plants (possible choices: rosemary, agave, magenta verbena, and lavender star.) 5. Placement of various colored monument stones (approximate size 4 feet high) intermingled with hand painted Native American petroglyphs and Indian images on stones of various sizes. Use of country ledge stone to form small spirit shrines for leaving of offerings such as flowers, messages, etc... SPECIAL OPERATIONAL REQUIREMNETS: 1. Need of water access/hose outlet. 2. Need of power outlet for two transformers. 3. Access to the site for excavation and material delivery. MAINTENANCE REQUIREMENTS: Maintenance would be of minimum nature except for watering of center patio tree and outside perimeter plants and periodic hosing down of labyrinth. COST: After diligent research into possible building materials and taking into account cost factors, I decided I would use colored tinted bricks and pavers for simplicity of design and durability. Total costs will be determined at contract signing since material cost estimate is only valid for 60 days. As of this date (and as of 60 days), the total approximate cost for materials, labor, and artist's fee is $62,200. Again, thank you for your time in considering my project. I look forward to the opportunity to hearing from you to discuss the details of the project further. 373 107 qqpo MaRlop r p ��! 1� C�Ii,1} I.� i wrt\ ►` I m w qb,—,— r i r i•�" t �y�.,� c6 �(b ' GF 'V ... b` ^� u .h `�A 'r • �.�.. !.'� �� yvS1 j ,,Js� ,I�i..y� e' � �!;y1fj� �.''f�k. �lti .,a.��'�,Ay y. *� �s � �w ' •S , -tiCY ]1t�, j� '` i•j.Y.I {, � 1�� 7.t k-'t; f}��s_ '�; i• ` � ��. T'i �. K•M:.J; f�,�.� -� ..t_r3�f� ,�Ilt�y VTtr� -. - r y R 1A vy Nv 77- 'jij��-'�� ` ��e��t �.r;�»' �•' `° ,f' " + �' a �,,.-•e» f'Pw'/ ,`q.• ��ii!��F��"„tfw�'�ia.�'jr�'�d, _a o • • rf � • / •,� � • ". 1•r�4.�� •'�%.. � t►`iL3�Jk°��4.f�,B -�. �f�C- •• :.• • - . - � - - ��'_Y_ ,,,..,a 4 104 Only KOOLCRETETM precast, pavers mix easy installation with professional results If you can mow the lawn or wash the car, you can install a Stepstone patio! Here's How: :1 Measure the area of your new patio or walkway by multiplying length by width for the total square feet. Divide the total square feet by 1.75 to deter- mine the approximate number of 16"xl 6" pavers you'll need. For example, a 10' x 12' patio =120 square feet, divided by 1.75 = 69 KoorcRETE'm pavers. area by removing 21/2 inches of soil area must be level to ensure the some amount of sand beneath each paver. Do not dig beyond the prescribed 2 1/2 inches: too much sand destabilizes the pavers. ❑ Install a perimeter containment system mode from wood, plastic, or aluminum. (Concrete is another option, although a poured concrete edge is generally installed after the pavers are in place.) When expanding a pool deck, the existing deck serves as one of the contain- ment edges. „, �>3[��i.;•,�• � , tiff �:.•.'y' c ri 1 Fill and compact one inch of sand .Il4 into the excavated area. Screed the sand with a screed board set on top of h �Scrod 3/4" PVC pipe. After leveling, remove pipe and fill gaps with sand. Using a level as your guide, adjust the level of the pavers by adding or removing small amounts of sand. To prevent future weed growth, cover the sand with a layer of plas- tic or other commercial weed barrier, making slits in the plastic for water percolation. Butt the pavers tightly together on top of the sand and/or plastic, then sweep silica sand in the pre -formed gap between the pavers. That's all there is to it! r ti�'�\��•j• Square Round 24"x24"x13/4" :?•;� ,y:24"04"xl3/4" Square +'`.�.� Round 16"xl6"xl1/2" '�'��' ` 16"xl6"xlr/2" 376 110 105 40 4 3-4 Tan/Red/Charrnal III 377 40 100 a. - PAVEMENT AME- ITIES ATTACHMENT 11 FOR THIS AREA WE CHOSE TO USE' POVERA `'TREATMENT ON CEMENT WALK WAYS (a- reactive" colorina on cement). IN DIFFE- RENT PARTS OF T14E WLKWAY; JUNCTIONS, AROUND LAKE, ETC. THE DESIGN IS INSPIRED BY LOCAL CAHIULLA INDIANS' PETRO- GLIPHS - WE INTERPRETED THE PETROGLIPHS AS TRAIL MAPS AND AS SUCH WE ARE TRYING TO INCORPORATE IT TO THE WALKWAYS IN A LOGICAL AND AESTHETIC WAY WHILE TRYING TO MAINTAIN ITS HISTORICAL SIGNIFICANCE. n I 1 1 1 1 107 CAHUILLA TRAIL MAP pavement amenities PROPOSED SOLUTION WE PROPOSED TO INCORPORATE PARTS OF THE, CAHUILLA- PETROGLIPHS ON THE WALKWAYS IN A LARGE SCALE. PARTS OF THE DESIGN WILL EXTEND BEYOND THE BOUNDRIES OF THE PATHS FOLLOWING OUR PATTERNS. IN SOME AREAS GLASS TILE APPLICATIONS WILL BE INCORPORATED AS ACCENTS AND HIGH LIGHTS. METHOD OF FABRICATION ONCE THE WALKWAYS AND ITS EXTENDED AREAS ARE FINISHED BY CONTRACTOR, WE HAVE TO WAIT 30 DAYS FOR CONCRETE TO CURE BEFORE WORK BEGINS. THE PROPOSED DESIGN IS THAN CUT INTO THE CONCRETE WITH A DIAMOND BLADE, THAN THE SELECTED AREAS ARE ISOLATED AND TREATED WITH THE PRE SELECTED COLOR OR TEXTURE. FOR THE GLASS APPLICATIONS A RECESS WILL BE LEFT ON THE SURFACE OF THE CONCRETE SO THE GLASS TILE WILL FIT IN IT AND BE FLUSH WITH WALKWAY SURFACE. GLASS TILE WILL THAN BE GLED IN PLACE AND GROUTED. GLASS TILES WILL BE TREATED TO INCREASE TRACTION COEFICIENT. See draw-ing next palge. FINALLY THE WHOLE DESIGN AREA WILL BE SEALED. MAINTANANCE REQUIREMENTS THE TREATED AREAS WILL REQUIRE RE SEALING PERIODICALLY, AS LOCAL CONDITIONS REQUIRE. . 313 13 108 C CD LOP, tv (G H c- ( G H 7S ( to 1't1t-� ? AvC t�z k T, t 4 330 1 1 1 1 1 109 San Diego,California, June 15, 2000 PROPOSED BUDGET FOR ART IN WALKWAYS " CAHUILLA TRIL MAP " 1. -- PAVEMENT TREATMENT: 6600 Square feet of stained, colored and. etched concrete ----------------------------- $ 46200.00 2. -- GLASS APPLICATIONS 300 Custom Class Tiles ------------------------ $ 13500.00 3. -- TRAVEL EXPENSES ------------------------ $ 2000.00 -- ----------------------------------- 4. INSURANCE 1000.00 5. -- HONORARIUM ------------------------------- $ 12000.00 -------------------- Sub-total-------------------- $ 74700.00 6. -- CONTINGENCY 10%----------------------- $ 7470.00 ------- ------------- TOTAL ---------------------- $ 82170.00 115 4: 1 t ,Yf � • 382 1 t In : il - I �- W&M- -117 383 1 1 1 1 REFERENCES THERMAN STATOM ARTIST 2515 HARMONY GROVE ROAD ESCOMDIDO, CALIFORNIA, 92029 (760) 735 - 8887 MARGARET PORTER-TROUPP GALLERY OWNER 301 SPRUCE STREET SAN DIEGO, CALIFORNIA, 92103 (619) 291- 9096 MR. JAMES DEHLSEN COLLECTOR P. O. BOX # 5734 SANTA BARBARA, CALIFORNIA ( 805 ) 899 - 91" 3134 118 1 113 1 _ CARLOS DE LA TORRE 1 AV. # 172 ECALIFORNIA,1010 UNIVERSITY, AN DI S GO, CA 92103 1 TEL.760 735 8887 619 232 7546 P.O. BOX # 952, ENSENADA, BAJA CALIFORNIA, MEXICO. ' TEL. ( DIAL DIRECT FROM U.S. ) 01152 61719429 BORN IN GUADALAJARA, JALISCO, MEXICO, 1952. 1 STUDIES; 1975-1974 Arquitectural school, Instituto Tecnologico de Estudios Superiores de Occidente, Guadalajara, Mexico. 1971-1975 Escuela de Artes Plasticas de la Universidad de Guadalajara, Mexico. INDIVIDUAL EXHIBITIONS 1 1999 Galeria de la Ciudad, Ensenada, B. C. Mexico 1999 Casa de la cultura, Tijuana, Mexico 1988 Galaria de la ezquina, Mexicali, Mexico. 1996 Galeria de la ezquina, Ensenada, Mexico 1995 Galeria de la Universidad, UABC, ENSENADA, Mexico. 1 1995 Instituto de Cultura de Baja California, Mexicali, Mexico. 1994 Galeria de la Ciudad, Ensenada, Mexico. 1983 Paisaje Urbano, Morelia, Mexico. ' 1978 Triangulo, Guadalajara, Mexico. 1972 Galeria municipal, Guadalajara, Mexico. 1 GROUP SHOWS, AWARDS 1999 VII Bienal del Noroeste, Culiacan ,Mexico. 1999 VI Concurso regional de arte, award, Tijuana, Mexico 1997 IV Bienal Universitaria, Award, Tijuana, Mexico. 1998 Aniversario Galeria de la Ciudad, Ensenada, Mexico. 1999 Plastics ensenadense, Ensenada, Mexico. 1998 Colectiva ensenadense, Ensenada, Mexico. 1996 Aniversario I, de C. B. C. 1997 Bienal de Baja California, Mexicali, Mexico. 1995 Porter-Trouppe Gallery, San Diego, California 1987 VII Bienal de Baja California, Award, 1984 Casa de la Cultura, Guadalajara, Mexico. 1985 Casa de la cultura, Award, Zapopan, Mexico. 1977 Colectiva, Centro cultural Agua Azul, Guadalajara, Mexico. 1972 Nuevos Valores, Award, Guadalajara, Mexico. COLLECTIONS Collection of the State of Baja California. Santo Tomas Cultural Foundation Collection of the University of Baja California. L.A,CETTO Collection. 385 119 114 ' MIGUEL DE LA TORRE I BORN IN GUADALAJARA. JALISCO, NIEXICO IN 1951 - y ' STUDIES: 1986 LONG BEACH STATE, SCULPTURE, BLOWN GLASS, CERAMICS. 1976-1978 ESCUEL.A DE ARTES PLASTICAS DE LA UNIVERSIDAD DE ' GUADALAJARA, MEXICO 1971-1975 ARQUITECTURAL SCHOOL, ITESO, GUADALAJARA, MEXICO ' WORK EXPERIENCE: 2002-1986 DESIGN AND PRODUCTION OF STAINED AND LEADED GLASS 1992-1980 ARQUITECTURAL DESIGN AND CONSTRUCTION SUPERVISION IN PARTNERSHIP WITH ARQUITECI FATHER IN MEXICO. ' 1980-1975 ARQUITECTURAL DESIGN IN MEXICO. ' STAIN AND LEADED GLASS COAUSSIONS: ALAMEDA HOTEL, MORELIA, MEXICO. GEMMA RESTAURANT, GUADALAJARA, MEXICO ' SAN FRANCISCO HOTEL, TAPALPA, MEXICO. JAVERIANOS CHAPEL, GUADALAJARA, MEXICO. ' CARMELITAS DESCALZAS CHAPEL, GUADALAJARA, MEXICO. GROUP SHOWS: 1986 GALERIA DEL EX-CNVENTO DEL CARMEN. 1982 GALERIA AZUL, GUADALAJARA, MEXICO. ' 1979 GALERIA DE ARTES PLSTICAS, GUADALAJARA, MEXICO. 1973 GALERIA MUNICIPAL DE GUADALAJARA, MEXICO. 1972 CASA DE LA CULTURA, GUADALAJARA, MEXICO. ' 1969 PROVIDENCIA GALLERY, GUAD., MEXICO. SCULPTURES IN PUBLIC PLACES GEMMA RESTAURANT, GUAD. MEX.- SAN FRANCISCO HOTEL MEXICO. tj 120 SLIDE LIST ' 1. — LA IGLFSIA------------------------------------A8 X 72 ' 2,- SAN ANTONIO---------------------------------35 X 50 ' 3. - LA PARABOLICA-------------------------------33 X 45 4. - EL CAMINO---------------------------------------48 X 48 5. - LAS VIDES----------------------------------------33 X 45 1 6. - NOCTURNO---------------------------------------45 X 75 7. - VERANO-------------------------------------------33 X 45 1 8. -THE RED FLAG ----------------------------------33 X 45 9. - CANTAMAR ---------------------------------------33 X 45 10.- LA BRUJA DEL MAR----------------------------33 X 45 1 — NOTE a C' WIT14 AP7ST ?W�rLMeN ZW ODrbG ivgu c AP-T f9&J&rX WILL SE STArom u,� sue UP04 IX- 121 387 peter ladochy, mfa 805-995-3579 116 City of LaOuinta- Art in Public Places C.C. Campus Project ATTACHMENT 12 An initial commission in LaQuinta was for St. Francis Church. Even at that time I felt the dynamic of a town in scale respectful of its roots. Further,I feel the visual spirit reflects the inditl-- enous Natives,plants and animals. It seems natural that I propose works which with a running theme help document the depth of LaQuinta's history while describing,too, its current reality. Please accept some supporting articles which define my process in public art,including that a local mosaic sculpture park dedicated to indigenous tribes. Perhaps its a prelude toward the current proposal. Not unlike the "CCC Project",various elements of the "Chumash- Park" were planned to be integral,artistically & thematically;employing similar building methods and decoration. The "Stations" are,of course connected closely to Indian legend, References: Jeff Hook,City Planner,San Luis Obispo Muriel W.right,pres. Cayucos Mural Society Anthony Orefice,AIA,Grover Beach,CA. Carolyn Miller,Director,Palm Desert Comm. Arts U10YOV 17 ocean front cayucos, ca 93430 122 peter ladochy, mfa 805-995-3579 11'7 SLIDE LIST: 1. The Cayucan. Chumash-Salinan Indian mosaic sculpture park based on 40x60 ft. plan: three 9x6 ft. tiled concrete slabs plus encircling wall,tiled 2. Detail from rear of park 3. Cayucan Park,"Underworld",part of Indian legend o= 4. Chinatown triptych. 15x35x1 ft. SLO % for Art. Mosaic 5. Rising to Dawn. PD % for Art. 8x8x1 ft. tiled relief w. "Snake Ladder" 6. Morro Bay Library. 650 ft. Mosaic wall 7. Mythology. Holly. Ardmore. mosaic glass and sgraffiti in mortar 8. Guadelupe,at St. Francis of Assisi,LaQuinta. 9. St. Francis. mosaic inlay 10. Fliting. dyed comp. tiles. 3 ft. D. 389 17 ocean front cayucos, ca 93430 123 peter ladochy, mfa 805-995-3579 118 Civic center Campus Project Proposals description As specific locations for "Acknowledgement Areas" are yet to be defined,please accept the foregoing conceptional depictions. Solutions are inherent in the three tiled sculptures co-ordinated with ambient building geometry and colors which are thematic,as well. Built on slabs with rebar armature,foam and gunnite cover or cement board,the sculptures blend acknowledgement/signature on tiles with color and texture related to abstraction of inherent theme. Tone tufa or related materiel is incorporated in each work. Installation would be the cladding of sculptural forms with prefabricated tile sections,or set by hand,as necc. (please see encl. supporting architect's drawing for tech.) Solution for my "Pavement Amenities" proposal: continuing Native theme -at intervals along the pavement -inlaid mosaic collages,with tile marble mosaic and imprints,would depict indigenous plants and animals as "described" by original Cahuilla Indian artists. Based on scaled panels,templates would be lain flush with the pouring of walk,so that the mosaic panels delivered to site would fit perfectly in its setting bed. Maintenance of tiled sculptures or inlaid mosaics in walk would be nearly negligable as surfaces are tough and grout lines are sealed. An annual damp rag cleaning followed by wiping cleans and helps to retain reflective qualities of mosaics. Budgets: At this writing, proposed cost to complete each A.A. sculpture is circa $60 to $65,000. This may include sub -contract for future tiles produced. Proposed costs for P.A. project,at min. 100 sq.ft. would be circa $150. per ft. plus installation. 390 17 ocean front cayucos, ca. 93430 124 119 391 125 v peter ladochy, mfa 12 �� RESUME STATEly= OF PURPOSE: 805-995-3579 As a mosaic artist creating for public spaces I attempt to develop for the client that visual idiom with which to identify the project uniquely;and,with Community interaction,help weave cannon themes into social environment. EDUCATION & EXPERIENCE: Born in Budapest and educated in California,incl. Northrop Aero Institute, State College at Los Angeles and U.C.L.A.; I was introduced to the art of mosaic by Srs. Corita Kent and Magdalene Mazy at I.H.C.,Los Angeles;then,studied with L.A. Public Artist,Dr. Joseph Young and Millard Sheets (who) recommended me for graduate studies at Otis Art Institute. Graduated 1969 with BFA/MFA. Design/painting & ceramics. Won Study/travel grants to Europe.Three years as photog with WHO medical team in Denmark.White House health care exhibit. Regional exhibits of paintings and mosaics. Returned to States,A.N. Graphics artist for UCLA/Media Center T.V. for 2 years. Restoration artist at Hearst Castle and Watts Towers for 2 years (tile & mason cert.). Continuing production in studio ,,of art and furnishings for public spaces,v'ith collaborating artists and techs. ART IN PUBLIC SPACES: 1999- Cayucan Sculpture Park grouping of abstract poured shapes,mosaic glass & tile clad; tiled seating wall on 40x6Oft. plan. 1997- Ai & Lok (Chinatown),SLO 450 sq.ft. mosaic triptych;suspended in relief 1996- Rising to Dawn,Palm Desert suspended tile relief,8x8x1 ft. w."ladder" 1997- Amtrak depot logo,G.B. three ft. dia, floor inlaid porcelain mosaic 1995- Ramona (a love story) Grover. Beach,CA Community Center;suite of thematic hardwoods veneer reliefs.("Business/Arts Collab.") 1985- Past,Present,FUture Morro Bay Library mosaic mural;650 sq.ft. Italian glass tiles. one year community collaboration. 392 17 ocean front cayucos, ca 93430 126 peter ladochy, mfa 12 t RESUME ( page 2 ) COMMERCIAL OOMMISSIONS: Watts Redevelopment Agency Braille Institute,Los Angeles The Ardmore Hotel,Hollywood,CA Marina Restaurant,Nevada The Patricia Hotel,Copenhagen Meon Travel,Algarve,Pcrtugal Twin Dolphins of Morro Bay,CA Home Savings of America,CA. & Tx. RELIGIOUS St. Patrick's Church,Arroyo Grande,CA St. Joseph's Novitiate,Cupertino Hts. Redeemer Lutheran,Atascadero,CA St. Francis of Assisi,LaQuinta,CA St. John's Church,Encinitas,CA Holy Family,Hesperia,CA Grace Lutheran Church,Albuquerque St. Innocent Orthodox,Tarzana,CA 17 ocean front paintings/workshop painting 805-995-3579 glass mosaic and sgraffito in colored grouts on 8x72 ft. exterior wall mosaic tiled nautical placques 72 ft. Venetian glass tiled mural ten ft. yarn sculpture 9 ft. fibreglass sculpture grouping 144 sq.ft. glass,tile and gold mosaic murals,each 340 sq.ft. running wall mosaics;stained glass; all major furnishings,etc. suite of full-sized terracotta figures and all major furnishings;tile & wood mosaic,etc. three -storey wooden reredos w. organ pipes & mosaic inlay;stained glass windows;lighting floors,furniture and furnishings. several glass & gold mosaic murals 46x36x2 ft. reredos with crucifix in glu-lam marble & hardwoods veneers;altar,font,podia stained glass windows;marquetry Stations,etc. * Winner,Best design,by IFRAA. Ten ft. Diam. natural & dyed hardwoods relief thematic tondo,incl. metallic leaf. 12x15x1 ft. glass,tile and hardwoods relief ten ft. mosaic glass & gold triptych 393 cayucos, ca 93430 127 122 ARTIST'S STATEMENT Original Residents Honored in Cayucos, California by Peter Ladocby Creating "public art" has become a special experience for me as each project is augmented by students and community volunteers all participating in the process. My latest project is a mosaic mural sculpture on B Street in Cavucos; California, honoring the Chumash and Salinan peoples who inhabited this area manv years ago. There is a grouping of concrete forms, each covered with a selection of Byzantine and Venetian glass as well as ceramic tiles. The three concrete arches, each rising to 9 feet, form the shape of a Native American but and incorporate a "Sky World," a "Natural World' and an "Underworld," each with its own identifying symbols. Another low -to -the -ground arch resembles an overturned canoe; and an encircling "Serpent Wall." with tiled head and tail and "scales" composed of individual terra corta tiles, each impressed with a handprint of a member of the community, completes the composition. A gift to the community from the Cayucos Mural Society, this project was enhanced by generous donations of materials from both local businesses and companies representing the tile industry. For years this mosaic sculpture will serve its community, reflecting a heritage we all can learn from with pride. Mosaic artist Peter Ladochy points out the Native American symbols incorporated into his newest mural -sculpture in Cayucos, California, dedicated in June 1999. 11 Photo by Jayson Mellom. The Tribune. San Luis Obispc. 394 Tiie heritage • '� oi. \ , No. 128 TILE INDUSTRY nCWA 123 I San Luis Obispo Chinatown Beautiful Mosaic Mural Graces Parking Structure The voyage of Chinese across the Pacific and their contribution to their new homeland, specifically California and the San Luis Obispo area in the sate's Central Coast area are depicted in a mosaic mural that was recently installed on a parking structure in the heart of what was the city's once -thriving ' Chinatown section. While development has swept away almost all of the old Chinatown, the triptect mural, crated by artist Peter Ladochy provides testimony to what went before. "I've done a lot of things that require extensive research," the artist said of this and other projects that involved research as well as creative and technical skills. The mural, which should be read right to left, begins in Old China where a boat embarks on its voy- age across the ocean. In the left panel involvement in the building of the railroad and gold mining are among the activities depicted near the character of the successful businessman. In the middle is the dragon, "the undulating central figure" as described by Ladochy, which unites the mural. Public Art Compeiftion Ladochy was selected for the public art project in a competition which was open to artists from the cen-tral portion of California —from Santa Barbara to Monterey. 'My mission was to detail, or come up with an idea that best suggested the contribution the Chinese had made," the ' So something" artist said. The piece had to be a testimony to the local community, and needed to be large enough to be seen a block away. Large elements, the dragon, and the Chinese characters, Love on the right and Lok/Double Joy on ' the left, can be seen at a good distance while other elements are bat appreciated at closer range. The artist, a native of Budapest who was educated in California, worked on cartoons in reverse and that applied them to backerboard before beginning to install the ceramic and Venetian glass tile. Tile was "broken up in such a way to create the flow around the characters," Ladochy explained. 0000+000MR11 Ladochy noted assistance on the project from several sources - - including The Tile Collection in San Luis Obispo, Les Odom Tile of Shell Bach, Dal Tile which donated a quarter ton of tile for the pro- ject, and Leroy Pope, a retired Los Angeles the contractor. Without Pope 'I wouldn't know how to make the stuff stick to the wall," Ladochy said of his neighbor in the small town of Cayucos. Two Ton Mural He also received assistance from local builders when it came time to install the rS foot by iS foot, two ton mural. Ladochy has been a solitary artist focusing on public art projects for the past zo to 2.5 years. He has done mosaics for numerous churches, Home Savings of America branches in California and Texas and others. His work has also included furniture, stained glass windows, paintings and graphics. He was taught mosaic art and sculpture at Immaculate Hart College in Los Angela and did graduate work at the Otis Art Institute, and worked as a graphics artist for the UCLA Media Center and flid restoration work at famed Hearst Castle,and at the Watts Towers in Los Angela. J Ladochy is currently working with a local group of artists who v hope to do a mural monument to the Chumash Indians in the form 19 of a sculptural mosaic They plan a ten foot tall, four-part, snake- 2 like fence on a 40 foot by 6o foot piece of property. O city of sAn Luis oBispo 990 Palm Street, San Luis Obispo, CA 93401-3249 May 29, 1997 Peter Ladochy 17 Ocean Front Cayucos, CA 93430 Subject: Approval and acceptance of the Chinatown Public Art Mural "Love and Double Joy," located at 842 Palm Street. Dear Mr. Ladochy: Community Development Department staff has inspected the Chinatown mural entitled "Love and Double Joy," recently installed on the west elevation of the Palm Street Parking Garage. Staff found the mural's design, installation and materials to be consistent with approved construction permit plans and with plans approved by the City Council and the Architectural Review Commission. Please consider this letter as formal approval and acceptance of the completed artwork. On behalf of City staff, council members, and advisory body members, let me express our appreciation for your outstanding artistic contribution to the City of San Luis Obispo. "Love and Double Joy" is an inspiring tribute to our Chinese-American heritage and to San Luis Obispo's cultural diversity. The mural is a delightful addition to historic Chinatown and will be enjoyed by citizens and visitors alike for many years to come. Arnold Jonas Community I Attachment: Final payment c: John Dunn and City Council Jeff Hook, Associate Planner Alice Loh, Cultural Heritage Committee Peggy Mandeville, Architectural Review Commission jh/muralaccept.let rOThe City of San Luis Obispo is committed to include the disabled in all of its services, programs and activities. V� Telecommunications Device for the Deal (805) 781.7410. 396 130 125 RUIZ • MASON - OREFICE, A.I.A. 1125 grand av ARCHITECTURAL ASSOCIATES (805) 481-8166 To Whom It May Concern, Regarding: Peter Ladochy, MFA grover beach,ca. 93433 In my many years of association with Peter, Ladochy, both professionally and personally, I have found his creative abilities inspire and motivate the recipients of his art. As an organizer and manager, he has carried out all responsibilities given him. He achieves results of technical' and creative performance with a wide range of people and within a wide spectrum of duties. I can recommend his abilities highly and feel the community will benefit from his expertise and unselfish regard for his endeavors. Please feel free to contact me at 481-8166 if I can be of any other assistance. Sincerely, Tony Ore ice, A.1. A. RMO ARC ITECTS, A.I.A. TO: kl ARCHITECTURE • PLANNING - GRAPHICS • INTERIORS .3917 Anthony J. Orefice • Ricky G. Mason Architects 126 w _ _•In CD a . n,' �• c C~ Co a `✓`►� r,' c , col o O C. _t1 G to co cD y ? ►1 c� H n C "G O CD �,•y CD .ti.•. � G w.. (9 Hy. CD ►+, GCDri cD C < G O v O �••� O' O to fD Cm W y C O CD C Z d t CD G y G O c) no = f� ... v' '7 G CD Co C, C ' O t• O G ri a 0 O O G cD y' ii O O .� C/] O c C? O O- :. cD _ C C O'CD C c�D .__. "'•7 OM Qo M G -1 c�i y CD CD r-,CD CDat cm cn rA 06 " a 0 �< `_ rn o CAD 3 ri - � O PO' 'n CD CD i, ,� .►G O �" .:.� < rz O v' Qp to vo O O• �• Cci ►'h CD O ^• ^ A C CAD C CA O, Q' CT. f = N' o- `G O' G CD �' cD •� ry G y C CD C 'C G CD �G y .: G° _ O' rA•.Cj' 00 _ CD CD CD on C9 ¢7 i7j A' CD CD of .G v: iD tOi� '� v ^ �G i' a O CD cn O' O CD CD G < �+ y V7 CD C CD O G < "a p � ••1 G „'i n w CD V. ri►� y Z) Al rio N' El a .� . cm .o O O Vi 13' 12 Pavement Amenities Civic Center Campus Project City of La Quinta Proposal Submitted by Sandy Swan 16 June 2000 S\A/AN scree:,�Qrint A ATTACHMENT 13 133 399 128 Cover Leiter Enclosed please find my proposal for Pavement Amenities, to be included as part of the La Quinta Civic Center Campus Project. My name is Sandy Swan. I have owned Swan Design & Screenprint since 1982, and have worked full time as a professional commercial artist since 1980. My husband and I have lived in La Quinta since 1980. My proposal is to incorporate tracks of local desert animals into the concrete walk- way as it is poured. Tracks would be stamped into the concrete using footprint casts, taken either from live animals or from tracks collected in the field. Track placement will be planned in advance, in consultation with both the Park and Landscape Architects. Plans for each individual concrete section will be drawn up, with a diagram showing which animal, how many tracks, and how they will be placed (meander, diagonally crossing, in and out along an edge, etc.). All tracks in the pathway would be life size, and accurate as to spacing and placement for stride (walk, trot, .run). I have worked on two previous projects involving animal tracks. The first is a bronze relief panel of local desert animal tracks, which is installed in the Michael Wolfson Park in Rancho Mirage. The original plaster impressions were taken from live animals at the Living Desert (roadrunner, sidewinder, chuckwalla, coyote), the Bighorn Insti- tute (bighorn ram), and the San Diego Zoo (mountain lion). These individual impres- sions were combined into a final bronze relief panel. I was also a consultant for the Living Desert Education Department's walkway project, which Incorporated animal tracks into the walkways around the Education Building and in the wash areas. I assisted with design ideas, shared my methods for collecting tracks, and helped with troubleshooting. The addition of desert animal tracks in the pathways would be interesting, educa- tional and fun for Park visitors. I have watched children at the Living Desert running ahead to see where the tracks in the sidewalk lead. Teachers take their classes on field trips to Wolfson Park, to look at the animal tracks panel and talk about each different animal. The bronze animal track panel is also very popular with blind and visually impaired people who visit Wolfson Park. They are able to "see" the huge paw of a mountain lion, the X-pattern of a roadrunner's foot, and the beautiful swirls left by the belly scales of a snake. As a possible enhancement to this project, a small bronze plaque could be in- stalled near each set of tracks. The plaque would have a life-size debossed track of the animal, and descriptive text in both raised letters and Braille. This would be informative and beneficial for both sighted and visually impaired park visitors. 134 400 129 Professional References Linda York Director - Coachella Valley Wild Bird Center 46-500 Van Buren Indio, CA 92201 (760) 347-2647 Jim DeForge Director - Bighorn Institute PO Box 262 Palm Desert, CA 92261 (760) 346-7334 Caroline Conway Education Curator - The Living Desert 47-900 Portola Ave. Palm Desert, CA 92260 (760) 346-5694 -Contact for Living Desert sidewalk project Steve Nagle Professor at College of the Desert 43-500 Monterey Ave. Palm Desert, CA 92260 (760) 346-8041 -Contact for Rancho Mirage animal tracks bronze 135 401 130 Resume Sandy Swan 78-725 Ave. La Fonda La Quinta, Ca 92253 (760) 564-5061 La Quinta resident since 1980, Coachella Valley resident since 1979 1982-present Swan Design & Screenprint 75-161 Sego Lane, Suite E-6 Palm Desert, CA 92211 (760) 836-0999 fax (760) 836-0789 Position: Business Owner Duties: Client consultations, logo design, art prep (both original illustrations and computer graphics), color separations. Daily administration tasks -job scheduling, supervise produc- tion, ordering supplies and materials. 1980-1982 The Living Desert 47-900 Portola Ave. Palm Desert, CA 92260 (760) 346-5694 fax (760) 568-9685 Contact: Chris Crow Position: Graphics Dept. Job Duties: Layout and hand lettering of exhibit panels, illustrations of desert plants, animals and geology (paintings for exhibit panels, pen and ink for publications). Designed the guide map and exhibit symbols for Visitor Guide brochure. 1990 - Topographical bronze map for The Living Desert, in co-operation with the Braille Institute. 1988 - Topographical bronze map and animal footprints panel for the City of Rancho Mirage, Michael S. Wolfson Park, in co-operationwith the Braille Institute. 1983 - First Place, Fine Arts Division/Animals Non-traditional "Kestrels", Riverside County National Date Festival. 1982 - Illustrated "The Living Desert Coloring Book", still published and sold in the Gift Shop. 1982 - Completed AA Degree in Art, College of the Desert. 402 13.6 131 Suggestions for Desert Animal Tracks Mammals Birds - Desert Bighorn Sheep - Quail - Coyote - Roadrunner - Kangaroo Rat - Great -tailed Grackle -Raccoon - Great Blue Heron - Pack Rat - Killdeer - Cottontail - Mallard - Black -tailed Jackrabbit -Raven - Kit Fox - Canada Goose - Ringtail Cat - Burrowing Owl -Bobcat - Great White Heron - Mountain Lion - Mourning Dove - Round -tail Ground Squirrel - Deer Mouse Re its Invertebrates - Side Blotch Lizard - Tarantula - Chuckwalla - Eleodes Beetle (Stink Bug) - Tortoise - Centipede - Snake - Scorpion - Red Spotted Toad - Solpugid (Sun Spider) 137 403 132 Relevant Projects Mountain Lion Tracks at San Diego Zoo Photo 1 Gary Priest and his staff with Kaibab, the mountain lion. Kaibab is investigating the box filled with wet plaster. Photo 2 Kaibab walked around and stepped over the wet plaster, but did not want to step into it. Photo 3 Gary finally lifted Kaibab's paw and placed it in the plaster to get the impression. (Note: Due to Zoo safety and insurance reasons, only Zoo Staff was permitted to handle Kaibab to obtain these tracks.) 138 W 133 Relevant Projects (cont.) Animal Tracks Bronze at Michael S. Wolfson Park Dimensions: 35-1 /2" x 24" x 3/4" Photo 4 Final plaster impression of Kaibab's tracks. Tracks were separated, and cleaned up as needed. Photo 5 Finished animal tracks panel. Tracks include roadrunner, sidewinder, chuckwalla, coyote, bighorn sheep and mountain lion. (Kaibab's tracks are in the upper left corner, and just to the right of center.) 133 405 135 Solution PROPOSAL Create patterns of desert animal tracks in the concrete walkways throughout the La Quinta Campus project. Meet with Park and Landscape Architects to discuss placement of tracks and of relevant features (entrances, drinking fountains, benches, landscaping, lake and other water features). Draw up diagrams for each concrete section receiving tracks: type of animal(s), number of tracks, placement and pattern. Collect animal track impressions from resident animals (at Living Desert, Bighorn Institute, Wild Bird Center) and from tracks in the field. Create foot- print casts from tracks. Schedule with concrete contractor for stamping of tracks into concrete as it is poured. DESIGN CONCEPT, TRACKS COLLECTION, FOOTPRINT CAST FABRICATION - Layout overall design of track patterns, create diagrams for 12 walkway sections (each section approx. 8' wide x 10' long). - Collect impressions and create footprint casts for 10 different animal tracks (suggest Bighorn Sheep, Roadrunner, Quail, Coyote, Jackrabbit, Great Blue Heron, Tortoise, Chuckwalla, Eleodes Beetle, Tarantula). - Stamp footprints into 12 concrete sections (per diagrams) Bid Amount: $13,085 Each Additional Concrete Section: - Design and diagram track patterns - Stamp concrete with track patterns Bid Amount: $800-$1075 per section (depending on complexity) Create additional Animal Track Stamps: -Build box for mold - Collect impression - Create footprint cast Bid Amount: $355-$535 (depending on animal) 141 407 136 N H =� NBC oCNN0 O 'CCc ,°,C�3H� c ON0N,�v cz ddOWON FL 001. C d V H � ea ocz �r� eQ.S E v 0 16 0 C i 0 'CEO %O CA C Q O 4 Cnlo O Ca O C oQ X H CD .co m V m N T— x CD CD .N CD 0 4-0 cz .E X 0 Q CL cz 142 408 137 Solution (cont) OPTIONS (not included in quote above) • Identification plaques with Braille and raised text • Mounting posts and installation labor for optional plaques PAYMENT SCHEDULE: 35% deposit on project approval 35% progress payment on completion of pathway diagrams, footprint molds and footprint casts 30% on completion of contract NOT INCLUDED: Sales tax; any city fees or permits; inspection fees, engineering fees (if needed). COPYRIGHT: As artist, Sandy Swan retains original animal tracks, casting molds and patterns. 409 143 138 Solution (cont.) CONSIDERATIONS: • Incorporate common animal tracks that residents may recognize from their own yard, or from along City bike paths and hiking trails (Roadrunner, Coyote, Quail). • Include tracks of desert animals not normally seen (Kit Fox, Ringtaiiled Cat). • Use tracks to tell a story: - Bighorn ewe followed by her Iamb - Water bird and Raccoon tracks around lake edge - Roadrunner stalking and catching an insect - Cottontail tracks hurry across path from one clump of bushes to another - Desert tortoise or Chuckwalia tracks near a planting of Encilia • Use tracks to direct/guide park visitors: - Animal tracks leading into park from entrances invite visitors to follow - Coyote tracks turn off to drinking fountain - Jackrabbit tracks lead to quiet bench set off of main path - Quail tracks lead to sculpture of quail family • Incorporate an identification system, so park visitors can identify the tracks and learn a little about the desert animals that live here. • Make sure tracks are not so deep that they would be a hazard. 410 144 13.9 Maintenance Requirements Maintenance for the Animal Tracks will be minimal to none. 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Built on slabs with rebar armature,foam and gunnite cover or cement board,the sculptures blend acknowledgement/signature on tiles with color and texture related to abstraction of inherent theme. Tone tufa or related materiel is incorporated in each work. Installation would be the cladding of sculptural forms with prefabricated tile sections,or set by hand,as necc. (please see encl. supporting architect's drawing for tech.) Solution for my "Pavement Amenities" proposal: continuing Native theme -at intervals along the pavement -inlaid mosaic collages,with tile marble mosaic and imprints,would depict indigenous plants and animals as "described" by original Cahuilla Indian artists. Based on scaled panels,templates would be lain flush with the pouring of walk,so that the mosaic panels delivered to site would fit perfectly in its setting bed. Maintenance of tiled sculptures or inlaid mosaics in walk would be nearly negligable as surfaces are tough and grout lines are sealed. An annual damp rag cleaning followed by wiping cleans and helps to retain reflective qualities of mosaics. Budgets: At this writing, proposed cost to complete each A.A. sculpture is circa $60 to $65,000. This may include sub -contract for future tiles produced. Proposed costs for P.A. project,at min. 100 sq.ft. would be circa $150. per ft. plus installation. 415 17 ocean front cayucos, ca 93430 149 J o, 144 I x 1 rt I 1 t � K•''I r� u� 3� X W kzN t to ^ ir$ L j� fi -n D p r m t 41C 150 14 f a _ 3 M w 0 E • V. 0 O 0$40 TI w rl U M4J 0 O to -rl � rl' d f•d 1� C d -H W w roA 0 O C to E� O $4 • 3� 4 m03+0+ x$4044 r-4$4r-40 b O N 3 0 O 0 O V. ..burro U(A-iro y$44U • 3 A .� w 4 �W 41tp r-Ma'o xroar-I a► A -H ro `c 4.4 W r-1 4J M 3E-HN w 0 0 0wVO 0wV.0 O�wd U�roa -.� a 0 A o=� g A r b Eroa�� >1 a HUH $4 CO • $4 .� 3Qtwo H 41'7 0 -W-W 15,1 10 0 N 'L7 4J N 0 -rl .-+ > a -.4ofN .1.) w 0 a+ v 0 +1 't� oN0 0> Gl O► N b ow 0 co 0 r.. rl N � ►�!' '•'' `,eta N �+ 0.a w>-H� _ bb-00 ' 41 NAA 1N� ry Sr V� ! 41 N N -H -r4 N Rf w r4 1-1 co tp r eN. r-q N ra b 0� .O O 41 rt \�\ H O 0 6. - rf rl 0 0 w -H U $4 0 4..i $4 O A 0 w 0w4J•r4 Ida as 0 0 P4 0w 440: •b i 11 g 0 0 0 > r♦ 0 44 NA a o •rz' c�4 >Nt N 4J N 0C: 0e•H0 Coror E+-N a4-) 418 15 2 14" S N AS 1.) U r CL O Y � a roA �rooul t -a en ro d E d w p, 4.)� �. ro 34- -4 a o a -, 4, bti 4 .�,. omro� �0 4. /^'mil •�.1 l, 4.1 W O $4 U A. 'O Oof 41 to to to c .� V4 a >. ro � 3•r d O 4J d ro roa�roro 44 ro Amy .a.i +��1 $4 ,.. ;•,�» .Ij d.l O N -; a ° a+ i ro w .�} a (a o a�i en O r-I c),4 o a 4I N ,-I '1 C d �3 row0d b N 4J 153 t ATTACHMENT 15 Qr —4#20 154 0 151 40 u a 0 z h 15 423 15 2 PERFESSIONAL REFERENCES !. Mike Fedderly Fedderly Companies 73768 Larrea Palm Desert, CA 92260 760-773-5205 2. William Swank Architect/Developer 15-550 Riveria Drive La Quinta, CA 92253 760-771-3110 3. McFadden and McIntash Architects 72-925 Fred Waring Drive Palm Desert, CA 92260 760-346-8014 4. Robert Whitnry Enjoy Development 8100 Paseo Del Ocaso La Jolla, CA 92037 619-456-22037 5. Holden and Johnson Architects 44-267 Monterey Ave. Palm Desert, CA 92260 6.'Tom Colinen The Reserve 760- 568-5599 7. Jace Cheatham Architect DMB 7600 E. Doubletree Scottsdale, AZ 85258 480-367-7000 444 158 Jul-05-00 11:03A wareMipp 760 340 5024502 P.01 151 BUDGET FOR PROPOSED ART FOR THE LA QUINTA CIVIC CENTER PARK PROJECT Acknowledgment Area: Mountain View Bronze Memorial Sculpture Cost: $83,000. Cost includes: Artist design, bronze, hardware, patina finish, labor cost, fabrication, deliveries, installation lighting plan, working with and assisting landscape architect, and all other appropriate engineers and inspectors needed.fees. Not included in cost: Base, installation -of special lighting, and laser cutting of selected script. Quail Family- Bronze, Edition of one with rights to use as a "Quail Award" for casting cost only. Cast: $7,000. %bD f61Q;3gO-SO2y • 73- t9/ MA356Af aT • PA4PO AESADR7 159 ATTACHMENT 16 LA QUINTA CAMPUS PROJECT GWEN HUGHES RICK BARBER COVER LETTER I am interested in participating through my proposals in the La Quinta Campus Project. My name is Gwen Hughes, resident ofLa Quinta, and frill timeArtist since 1979 when I graduated from Art College. Since then I have displayed my work in over 40 Art Galleries in Canada and the United States. Locally I have worked with the Cahuilla Indian band in painting murals both for their Spa Hotel and their Indian musium. My work has been pum based by the City ofPalm Springs and many Local Business Men and The private Sector. For this project I would like to create "TRIBUTE WALLS " in acknowledgement areas. PROFESSIONAL REFERENCES Simeon F. Grey and Associates. Architects and Builders .......133 Peralta Circle, Palm Springs, Ca. Allen R. Saari. Architect for Lodgco .....4415 Calle Encila, #14 Palm Springs. Ca. Dianne and Evan Mazner, Construction and Buisiness Owners, 155 Palm Canyon Dr_ Suite Al, Palm Springs 4?6 160 BIOGRAPHY GWEN HUGHES BORN IN REGINA, SASK. GRADUATED FROM THE ALBERTA COLLEGE OF ART1979 REPRESENTED BY CANADIAN GALLERIES FRONT GALLERY ...... EDMONTON ALBERTA ASSINIB01A GALLERY ...... REGINA , SASK WEBSTER GALLERY...... CALGARY.,ALBERTA REPRESENTED BY UNITED STATES GALLERIES TOPS GALLERY .... MALIBU, CA BRYANT GALLERY ... JACKSON , MISS CENTER STREET GALLERY .... JACKSON , WYOMING AGANISH GALLERY ... SEDONA , ARIZ. LIMITED EDITIONS IN BRONZE ODE TO WHISTLER'S MOTHER LITTLE DANCER, DEGAS PRINCESS AND THE PEA PIGGY DELIGHT WINNING SPIRIT COLLECTIONS ALBERTA CULTURE ATHABASCA UNIVERSITY BRITISH PETROLEUMS CAN. LTD ROYAL BANK OF CANADA IMPERIAL OIL THE CITY OF CALGARY THE CITY OF PALM SPRINGS COLLECTIONS OF NICK NOLTE , LINDA HAMILTON , PRIVATE COLLECTORS IN ENGLAND, GERMANY AND THE US AND CANADA PURCHASES 4 �? 7 161 150 THE CITY OF PALM SPRINGS ARISOKATZ, PALM SPRINGS MOZAIC, PALM SPRINGS AQUA CALIENTE , INDIAN BAND. PALMS SPRINGS HAPPY TRAILS, PALM DESERT 4,�18 162 157 LA QUINTA CAMPUS PROJECT DESCRIPTION OF PROJECT I propose to construct one wall in "Screen Fashion " , to honoe the Cahuilla Indians, the first settlers here in our region. the screens will consist of steel sections held together by steel palm trees and depicting in Screen one , an Indian maiden puring water into a stream , Screen two a Cahuilla Basket set in a landscape of local plants and mountainscape. The bascket would be made of Steel Wire. The third panel would be an Indian Man pouring seeds into a basket with a backdrop of Valley Vistas with mountains in the background . BID AMOUNT .....$50,000 plus tax WISH UPON A STAR This wall would be polished steel with bronze stars inscribed with the names of people La Quinta wishes to honor. It would minor our mountain shapes and our La Quinta "GEM" Image. BID AMOUNT ..............$50,000.00plus tax PAYMENT SCHEDULE. 1/3 deposite on project approval 1/3 progess payment upon completion of pieces 1/3 payment upon completion of contract NOT INCLUDED..SALES TAX, ANY CITY FEES OR PERMITS, INSPECTION FEES, ENGINEERING FEES (IF NEEDED) 4� e 163 158 E gp3n 1 T i s � _ P � f r U � o � P Z m y N 165 160 5. 7. LA QINTA CAMPUS PROJECT SLIDE LIST 1. WOLVES.................LIFSIZE ............STEEL 2. MOUNTAIN SHEEP....... LIFSIZE......... STEEL 3. STORY TELLER....... CLAY SCULPTURE ......18 INCHES TALL 4. VIEW OF SPA MURAL ........PAINTED ON S'I"ONE VIEW OF INDIAN MUSEUM MURAL ............ PAINTED ON BLOCK WALLS 6.METAL SCREEN .........13 FEET LONG ......STEEL VIEW OF MURAL FOR INDIAN MUSEUM...... PAINTED ON BLOCK WALLS 8. ELEPHANT TABLE........ STEEL 30" long 40" long 9. GRIZZLY BEAR SCREEN ........... 13FEET LONG 6FEET HIGH 10. CLOSE UP OF INDIAN MUSEUM MURAL 166 43 161 LA QUINTA CAMPUS PROJECT GWEN HUGHES RICK BARBER MAINTENANCE REQUIREMENTS Both art pieces will be built in steel and will only need washing with water to remove dirt and dust. 433 167 l62 Taller Cruzando Traques Roberto Salas PO Box 4873, San Diego, CA 92164 (619) 226-5128 fax 223-8325 June 14, 2000 City of La Quinta Art in Public Places Program Civic Center Campus Project Dear Selection Committee, ATTACHMENT 1,7 I have been working in the field of public art for over fifteen years creating site specific sculptural and mural projects in public settings. These commissions have brought me together with architects, administrators, engineers, and diverse members of the represented communities. My site -specific artworks conceptually integrate local history, community identity, and cultural linkages between people and time. The integration of the community in the development of the artwork has proved essential in public settings. Due to the nature of site specific art, ideas and imagery is the result of interaction with the people who utilize the sites. My work can be found in urban and rural settings, public schools, county buildings, and multi class neighborhoods; any site seeking enhancement. Many of my current and recent projects have been designed for public thoroughfares (road sites and walkways) and public park settings. Presently I am working on the design, sculptures, and child play area for a new park development in the US/Mexico border area of San Diego County. Included in the design, is a sunken sandbox where children seek out and identify relief -sculpted images at its bottom in a process of excavation and discovery, a series of stele sculptures, related benches and walkways. The sandbox imagery was generated through community workshops and discussions. Additionally I have been commissioned to create two separate Martin Luther King, Jr. memorial artworks at two city owned parks. One incorporates a series of road sign sculptures to create an entryway, or corridor to the park. The other, presents a concept of the word dream with five bronze sculpted hands signing the letters a top simulated stone pedestals. My interest in the Civic Center Campus is largely due to my familiarity and success working within public outdoor settings. My intention is to provide a positive experience to communities of diverse populations, who may rarely frequent art institutions, to the visual arts. REFERENCES: PUBLIC ART Christine Fey, City of RENO Planning Department: (702) 334-2303 Kathy Gee, Sacramento Arts Commission: (916) 264-5578 Gail. Goldman, San Diego Commission of Arts and Culture: (619) 533-3050 Micky Gustin, Los Angeles Community Redevelopment Agency: (213) 977-1600 Maya Ensden, Los Angeles County Transportation Commission: (213) 922-2720 Howard Spector, City of Manhattan Beach public Art Program: (310) 545-5621, ext. 326 434 Taller Cruzando Traques Roberto Salas PROPOSAL DESCRIPTION: ACKNOWLEDGMENT AREAS CONCEPT My interest in the Civic Center Campus Project is largely due to my familiarity and success working within public outdoor settings. I believe that the proposed artwork should not be centered in one place, but should be distributed geographically to visually connect with joggers, students, families, or couples strolling. Due to the scale of the campus site, I am proposing an artwork that works in a sequential series to communicate with the largest audience possible. The distribution of vertical sculptures will graphically depict a narrative of images of veterans, celebrities and sports figures that function individually as well as collectively. MATERIALS/FABRICATION The proposed medium is cut reflective vinyl adhered to an aluminum surface to form the fagade of the artwork. The fagade is attached to a pole, approximately 7 feet tail, and anchored into the ground. These are the traditional materials of Cal Trans road signage. The poles can be shaped or bent to enhance the sculptural design of the work as arcs and curves model the form. With the assistance of digital imaging, the vinyl canbe cut with exact precision to include detail and accuracy. The brilliant colors will create a celebratory atmosphere identifying an array of historic personalities. The medium provides accuracy to serve as both as an educational tool and as an aesthetic enhancement. By night, the headlights of passing vehicles on a roadside location or other directed campus lights will activate the reflective properties of the medium illuminating the imagery. HISTORY/MAINTENANCE I have worked with this medium in the past to create road sign sculptures in different cities, with imagery specific to the region. Twelve of these sculptures are located on Park Blvd. in Balboa Park, installed in 1988, and have proved their durability over time. I have also just been commissioned for a series of road sign sculptures celebrating the life of Dr. Martin Luther King, Jr. in Oceanside, CA. Factors of safety, pollution, durability and maintenance have not been issues. They do not take any space away from activity areas or landscaping as the images are supported above ground by narrow poles. As for vandalism, the poles are not easily removed from their concrete settings and any graffiti, which is difficult due to its height, can be replaced or patched over with the reflective vinyl. 169 4.3. 164 Taller Cruzando Traques Roberto Salas PRELEMNARY BUDGET MATERIALS ............................ 10,000.00 (aluminum, reflective vinyl, poles, hardware, concrete, etc) FABRICATION/LABOR .................. 12,000.00 INSTALLATION ............................... 6,000.00 INSURANCE................................2,000.00 DOCUMENTATION .......................... 1,000.00 TRANSPORTATION ......................... 1,500.00 ARTIST FEE .............................. 15,000.00 TOTAL BUDGET $47,500.00 170 436- 165 Samples of Celebrities,Veterans and Sport Figures 1'71 437 160 172 438 V �� + 16,9 r•• •�" •••''OW 174 'WI 16� ROBERTO SALAS PO Box 4873 San Diego, California 92164 (619) 226-5128 fax (619) 223-8325 email: cruzandotraques@home.com BORN: 1955 EDUCATION: M.F.A., Visual Arts, UNIVERSITY OF CALIFORNIA, SAN DIEGO,1988. ' B.F.A., Studio Art, UNIVERSITY OF NEW MEXICO, ALBUQUERQUE, 1985. PUBLIC ART: "ARCHITECTURAL DETAILS FOR SHREVEPORT" 12 Historical Murals, Various sizes, Acrylic. Artistic Director leading Artist team, J.T.P.A. Youth and Shrevecorp Urban Work Student Program. Commissioned by Shreveport Regional Art Council SRAC. Shreveport, Louisiana. 1998 "SOUTH BAY WATER RECLAMATION PUMP STATION PROJECT" Plaza park,children's sand box and walk ways. Commission by the City of San Diego Commission for Art and Cultural, 1998-2000. "CITY OF CARLSBAD INTERSTATE 5 FREEWAY CORRIDOR MASTER PLAN PROJECT" in collaboration / KTU& A landscape architects. Gateway and seven mile corridor of art and landscape City of Carlsbad,Ca.1997 "AN ARCHITECTURAL QUILT FOR SACRAMENTO", a permanent site specific relief for the 8th and G st. Multipurpose County Building commissioned by the Sacramento Metropolitan Arts Commission, March 1997 "HOPE AT HAND: LIFE LINE TO THE 21ST. CENTURY", digital mural 15'x16, image contributions by the Computerized Design I students. Funded by the Nevada State Council on the Arts, and the Advanced Technologies Academy, Las Vegas, NV.1996 "A CELEBRATION OF THE SEA", mural 20' x 150', in collaboration with Valley Park student body, classes 1995-2001, Commissioned by the Alaska State Council on the Arts and Valley Park PTA, Ketchikan, AK, 1995 "GABRIELJNO NATION: Spirit of the Sage",mural, 15' x 85 in collaboration with Johanna Poething. Commissioned by Social and Public Art Resource Center (S.P.A.R.C.), San Pedro, CA, 1995 "LIFE IN THE GREAT BASIN", mural 8' x 70', Gymnasium foyer at Wooster High School, Commissioned by Nevada State Council on the Arts, RENO, NV, 1995. "AGAVE AMERICANA", mural 40' x 80', in collaboration with Noel Marquez. Handball court in Robert's Park, Commissioned by New Mexico Arts Division Special Projects Grant and the City of Artesia, NM, 1994. "RICOCHET", mural, 21' x 265', 405 FWY South bound, Commissioned by World Cup USA and SPARC, Social and Public Art Resource Center Los Angeles, CA, 1994. "BAJO EL SOL TEJANO ", mural, 18' x 102', Stephen F. Austin High School, Commissioned by Mexican American Studies Department, University of Houston, Houston, TX, 1994. "CONIC VORTEX ", A concrete and glassphalt circular design set in the paving of the street intersection in downtown Los Angeles, Hope Street Promenade Intersections Project, Commissioned by Community Redevelopment Agency, Los Angeles, CA, 1993 pending. "NE1L ROAD NEIGHBORHOOD ACTIVITY CENTER", Consultant and project artist to develop 18-Acre Park and Family Service Center, Commissioned by C.I.T.Y. 2000 RENO Arts Commission, RENO, NV, 1993-IW9, 175 Page 1 4 4 i 1711 "BEYOND THIS POINT LIES the REST of the WORLD", Consultant and project artist, Retro fitting upper pier parking lots, incorporating vista points and rail design into structure, brass compass and title embedded into concrete of vista point, concept acknowledges the Pacific Rim and its geographic relationship to Manhattan Beach, Commissioned by City of Manhattan Beach, 1993-1994. "ROAD TRIBUTE TO CESAR CHAVEZ", 14 Reflective road signs commissioned by Walter State College, Sculpture Tour, Morristown, TN, 1993. "LAKEWOOD COMMUNITY MURAL", mural, Community and artist collaboration, 20' x 60', Lakewood Park, Sunnyvale, CA, 1993. "LOS PORTALES DE CHICANO PARK", City Gates Project, Porcelain enamel steel panels and painted surface on pedestrian overpass, Interstate 5 and Coronado Bay Bridge at Chicano Park, San Diego, California. Images from the community integrated into the artwork which links the severed community of Chicano Park. Artist Collaboration San Diego, CA, 1989-1994. "BLUE LINE TOTEMS IN RED: A TRIBUTE TO THE BIG RED CAR CONDUCTORS", A series of painted steel sculptures on the 103rd street station platform, the imagery derived from ticket punch designs used by the conductors of the original Big Red Car Trolley, Los Angeles County Transportation Commission, Los Angeles, CA, 1992-1994. "CROSSROADS FOR YOKOHAMA", mural, San Diego/Yokohama Sister City Exchange Project, supported in part by Lions' Club of Japan and the City of Yokohama, Japan, 1992. "A NOCTURNAL ARRANGEMENT FOR ATLANTA", Six- site specific sculptures constructed of wood, cable and recycled bicycle reflectors for The Art Festival of Atlanta: Site Works, Atlanta, GA, 1992. "A NOCTURNAL COMPOSITION FOR U.T.", 15 reflective road signs commissioned by the University of Tennessee at Knoxville, Sculpture Tour, 1992. "SPIRIT TOTEMS FOR SAINT LOUIS", The Bi-State Development Agency ground breaking sculpture installation for Metro Art at Interstate 70 at 170, 1991. "ROAD TOTEMS", a site specific public art sculptures commissioned for ONSITE'91/ Public Art Works, San Rafael, CA, 1991. "LAS COSAS DE LA VIDA/ THINGS OF LIFE", mural 15' x 49, Artist gift to community, Sunland Park, New Mexico, 1991 "CONIC STRIP FOR L.A.", mural, Social and Public Art Resource Center, Neighborhood Pride: Great Walls Unlimited, Los Angeles, CA, 1991. "CARRUCHAS: A PUBLIC ART PROJECT ON WHEELS ", A series of five hand painted, privately owned automobiles exhibited in a downtown parking lot exhibit, a site specific public art work, Commissioned by Installation Gallery, Art walk'91 and The Community Foundation, San Diego, CA. , 1991. "ENTRE AGUA Y TIERI A", mural, gift of the artist and funded in part by Casa de Cultura. Isla Mujeres, Quintana Roo, Mexico,1990. "EYE CONES ", a site specific, temporary public art installation commissioned by Installation Gallery, Art walk '90. Downtown, San Diego, CA, 19%. "BUS BENCHES PROJECT FOR EL PASO", 25 painted bus benches interspersed on a 4 mile boulevard, 176 supported in part by El Paso Bench Company and U.T.E.P. El Paso, TX, 1989. Page 2 442 171 Slide List Roberto Salas 1-5 "Night Vision", 1988 _ 12 reflective road signs, north and south bound on Park BI. Aluminum and reflective vinyl. Balboa Park/ Zoo entry. Owned and commissioned by the City of San Diego, California. 6-10. "A Nocturnal Composition for U.T.", 1992 15 reflective road signs commissioned by the University of Tennessee at Knoxville, Sculpture Tour '92. 177 443 - - ---- -- - - .. 1. ATTACHMENT 18 1~1 �IDoe,� ffo",rz, CoMMo, t,Lj � SERYtGE.S :7ttt�'�rbA Cotes Tint M Pt Gp I F6 4=1vtG ..fie=�� Nis �a iZvt Tz 1 A to,�> i3`/ Su t51w1 c-rr� tit G ro c� �- i�Rtst°iaSW�trS 'Fad - Revtww :Ky l/,mu ANa Y6u CuC�TU c.. ad�TSeoMNI•• ,.;1. t{i%L.Ttit�RNs ME�VIOtA.tf�L� Sac.�CITED• :„ 2."� SP�p.Ts r(Gt��ES ��f�O�LttAt...J Sa�.�G1T�,D • C.Et-f rIs pi Tt F.'S/APT-5 Ke7Nlo0i A-t_t c t r•c= . ::!�f. �Scc��P"rvRE C'oRr � (.1HE��R�tR'T'ER.��T't)1�.�� UNSac.tctT�i tZv t t..I t1 t; Ft .5wN.z .. ;��,�`c�_S �N�i3 � t..t....t 6 E} ED (� (i'Et CAS c'$'Ra P1Z£ �f�S 1�EL� EF•S RE�.•�i'Z'tA�G.. TZ EACH sPEcIFtGSUL�JtrcGr a 104G. Ou L. a v►t'z i�- I• C. i - v�T�p-p%r4 S jyl�ctAo R.1 Ac- Wou t-D .;.>3� �oM.PY�� sEt� OF FoVR SEc�•co N� � �c�{ MEgSvRtNc <ztt k 8 FT- Lc. tt1wo c-,D r2L Ozrva % �v%" G -- ,Ia 17� F'PER� N � ft OF ltt t= (�I�t L t TPL'R-Y A'�NLyi No,vy, ktti-Fo� �t~tMS • PCStMtt. �GRo��t�.LG Uc cO L p ltq G;V.•F) :: �sRs�v P (� c1 �-•D ��t� t GT �I�dV'tE�T-t� ST1��Z5� �atlL�N w► � ibE�-1�j�ltJ�6 lG �-�lD �t�L Sw�LL [�t�"C PLE . 178 ��LC3112- t��St't �s. Gs OF t�t�t 1�}'65 i >�d�-c� �CV t—�'rt1�.� •�Et�o� 1 7 11 ... 7 ! "mot-! VS NX 'q-5b Pt EG ES L a i4^'�D i� d2.� Lsu c DRE: • t� �.� J • ulksso 4-t ..: P•O. t3ox SZ�+ Pao �-�ss c o tq %OC "t<S}}-WvA.Y tit 1 18 CZw.�ct-to Mtsk-ftc��, C,� "tZ.Z"I O 179 445 173 In the world of fine art, Mr. Urbon is autodidactic. However, his vast knowledge of art and antiquities accumulated through a lifetime of study led to his appointment by Christies as their New England representative. After only one season, he left that time-consuming position to return the full concentration of his energies towards materials research and sculpture. That former activity led to his development of a process to reassemble .. pulverized stone into sculptural forms by utilizing advanced composite materials technology. Not to be confused with "Cold -Cast" or "Cultured" stone, his material is a clone of the quarried variety except it is much stronger and impervious to acid rain. Over the years Mr. Urbon has been a prolific sculptor having created more than 350 pieces. While he has been sculpting as an avocation for as long as he can remember, he consulted in the field of Aeronautical and Space Engineering for twenty-five years accumulating forty-two patents along the way. A theoretical physicist; he has authored more than 100 technical papers. Mr Urbon has evolved a style of artistic work uniquely his own. He prefers that his art not be labeled as "Modern", "Expressionist", "Abstract" etc... Rather since his output is so multifaceted, he would have it known only as sculpture. 180 HMI 174 L W"IUMMURATIM Paintings and drawings -- these satisfy our natural penchant for illusion and are, therefore, valuable. But restricted to only height and width they cannot convey those internal energies that are reflected by -and excite the surfaces of three-dimensional shapes. Large sensuous monumental forms — these are what I consider the best vehicles to depict the relationships between imagination and reality. There is nothing more pleasing to me, nor more challenging than to suggest in the stillness of bronze an inner motion — now fluid, graceful, controlled, now frenzied, aimless, wild. In order to more fully understand, one must appreciate the fact that this art fonn demands an inordinate amount of exploration, risk, discipline, and the ability to feel ridiculously inadequate without losing the will to soar. It is with this,kind of thinking that I ain most comfortable. After all it represents much of what we love and admire and fear in life. Peter J. Urbon Sculptor 18-1 447 175 S • Bronze Logo for the Bank of Boston installed in their principal offices worldwide. • An heroic size "Mermaid", Bronze. The Cameron Collection, Palen Springs, California • "Grace" Cast Marble. The Koelemij Collection, Tallahassee, Florida. • "Mary" A Ballerina, Bronze. The Davis Collection, Hanvichport, Massachusetts. • "Lovers", Bronze. The Martin Collection, Chicago, Illinois. • "Raechel", Cast Marble. The Mir Collection, Camden, Maine. • "Sarcophagus of Pacal", Cast Limestone. The Stien Collection, Joseph, Oregon. • "Hunter/jumper", Bronze. The McNear Collection, Littleton, Massachusetts. • "Angelhair", Bronze. The Parry Collection, Desert Hot Springs, California. • "Lovebirds", Bronze. The Porter Collection, Deerfield, Massachusetts. • "Mayan Queen", Cast Limestone. The Hirafuku Collection, Tokyo, Japan. • "Chacmol King", Bronze. The LeFabour Collection, Paris, France. • "Pensive" and "Catharsis of Yin & Yang", Cast Marble. LEADERS Magazine Collection, New York, New York. Also, represented in private and corporate collections in: France; Italy; Germany; Nigeria; England; Mexico; Taipei; the Phillippines; Puerto Rico; Canada; Spain; Japan; and throughout the United States. 182 448 1 17G Fe-rF,- P, J, UASSati( Z., . Gp E -fS PY T'H At =,a P-RS '�• .. S� Cr TTt fs Cr �}KG EZ. Ig438 6Z F'rLONG I T ?(;. OFYl4 *YANG ��qZ 1 4 IS l Za Ef 4? 3 s*414 14 4/ Rd "L- 183 449 177 Mr tAa R.t ?tc to o M v IV-tzt,-tTS 1 4Z-E(= t { p6sw , )tt t e-f - GJcvu ` *6 ivm-pam- �vp Eikcm So I31E'C.T"cef &A 1 se. t� SRortzE Pc..�-r . WEcr�%D A--Aw Amcp-tom c 1-ms L.aw�'R S�-c-rtow� AS Um. to. ..: M PLE: 7-WO: K^ sA m:S o �- "iEtoSE t3El �tG- t� v1�1 o tZ.£a ..(�ouc-� (3E In1SC�tt3ED. TE t�Ppt�'A� Tt{RE� �U�AR'L�R�a dF T E •q- F'-t: 13 v 8 FT. FL^ %3 l ut. 13 E A Do Q-K ij Wiz -Et c�sz- L��aN $�s Re:L te:i=S APPRoPW R"C .:ro � E S•r1P�'R a N �u tb J � c.'� : �i�E� �3 Et.,� E'.D .:'6�sE . SINGS ��. COe=rF� Gi�c�T QF �E��-(-► '�•X'C''tP�1�L�t o &i S mu c 13Y A Sc.. t o t m F rt�" ... 1 a �E 1�d4�5 E tc.l � v �-•'D O GSVc t� ?'� �t S �S SUM C3L..`/ Qy V%duao�L.s. CS ors =s b3 u..c_ 184 �Pc_u s s-c�� l w► Paste Ex�E�..s �5 �oi2EAc�.. MoN v ��uT: 178 E W, E I 0 185 451 17.9 186 452 � 18� v f� E r RI z I is �Hnll f i 1 c a � � n 0 z - In 187 453 /i 181 182 24 June, 2000 Ms. Dodie Horvitz, Community Services Director City of La Quinta P.O. Box 1504 78495 Calle Tampico La Quinta, CA 92253 Dear Ms. Horvitz, ATTACHMENT 19 I am very excited to have this opportunity to work on the Civic Center Campus public art project for the City of La Quinta. First and foremost, I enjoy the challenge of creating art for the whole community, rather than for the usual audiences of art in galleries and museums. Working on projects which allow me to delve into the personality of a particular location and citizenry give an unbeatable sense of belonging and connection between me, my art and the larger community. Add the desert location to this, and the project becomes ideal! Early on in my career as a professional artist, I became involved in public art. In my early twenties, I worked as assistant to the chief artists for three murals in Yuyuantan Park in Beijing, China, as well as two sculptures in Chengde City, north of Beijing. Last year I was commissioned to design (and have already completed and installed) a mural -sized painting for the new addition to the Scripps Hospital in Chula Vista, California. Currently, I am working on another mural design for the San Ysidro Community Center. Of the three Civic Center Campus projects in La Quinta, I am keenly interested in the acknowledgment area site. I would avoid the simple imprint of names on a wall; this is visually boring and would not serve the purpose of giving life to those who are to be remembered. Instead, I suggest a solid stone foundation supporting a thick resin wall decorated by vivid and eye-catching images of veterans, sports figures and celebrities. I would strive to create a sense of La Quinta's history, it's future, as well as to remember those who have contributed —and will continue to contribute —to both. Overlaying this visual background, I would used bronze letters to form the text to accompany the images. From far away, the words will blend in with the visual background; as the viewer comes closer, the raised words become legible. The method of portrayal is a metaphor for the meaning of the piece(s): one can not discern the individuals who have made contributions from far away —only when one gets to know the community, does one understand the individual contributions of the outstanding (in bronze!) people in the community. Obviously, this is just a preliminary idea and the execution of the details can be discussed and further brainstormed with the engineers and architects designing the Civic Center Campus. I would very much enjoy the opportunity to collaborate on such a project and hope to hear from you soon. Sincerely, Li Tie 188 455 183 Description of materials and method of fabrication I propose three separate pieces installed in three locations. Each one will be about 10 feet tall, 4 feet wide and 10 inches thick. They will stand vertically on the ground. I will use three different kinds of material. Stone, transparent resin, and bronze for the letters comprising the names. These are all long lasting materials suited to the hot desert environment. The stone will come from local mountains and can be an emotional reminder of the area. The important part of each piece is the transparent resin in the middle, which I will create in my studio. A commercial vender will make the bronze names which will be placed on each piece later. The stone on the two sides not only supports the resin in the center, but is also meant to create a symbolic foundation with which the contributors both associate and stand out from. They are about 18 inches wide and 6 inches thick. The center part is the transparent resin. It will be about three inches thick. I will place sheets of photo transparency images according to the themes: veterans, sports figures and celebrities. I may also place some real objects associated with the themes in each piece. It will be my task to create the images and artistically compose them to trigger viewers' respect towards the people who have made contributions. Because it is transparent, one can view the images from both sides. In this way, you are not just looking at the names, but what is behind them and supporting them. In addition, I can make the resin in different colors: green for the veteran's piece, blue for the sports figures and red for the celebrities. The top part of each piece will be shaped differently. But together, the shapes of the tops of the three pieces will resemble the shape of mountains in the background of La Quinta City. The names can be placed either on the stone or on the resin; this really depends on whether or not the letters will interfere with the images in the resin. If they do not look good on the resin, they can always be placed on the stone. Installation The resin piece will be lodged between the two pieces of stone. To enforce it. We will draw holes on the two sides of the resin and stone and place a metal stick in the holes to connect the resin and the stone together. (Remember, the resin is 3 inches thick). Then, the entire thing will standing on the ground with their foundation buried 3 or 4 feet underground. Consultation with the architect will be needed for the details of how this will be done. Budget Resin 11,000 Photo transparency 1,500 Transportation to the site from my studio 2,000 Commercial vender for the letters 4,000 Installation 1,500 Stone (including material and preparation labor) 6,000 Artist design fee (including assistant if it is needed) 14,000 Total $ 40,000 450, 184 , 190 457 185 Y r ri, 8.5 foot E: The names could be T - on the glass or on the <?' E ' stone, depending on how they will look on r these two surfaces Images will be r y imbedded in the „. s° one-ince resin mages 191 186 stone peg glass Top View of Instalation stone 192 ;• 459 ATTACHMENT 20 -$ u me AR. u t_P Tv D1=ZS-tGt1(`SEE7 !pd-c=-m). (-r W%c..L- �E l A}- fZ 14l Cti Mo Uj,%.n CS7V ON .. ,�oo t^ • tv �-�-� l�J � t.{. c�S c� U� �v�. �E EK-tt� -t-t31Q•E C M E RG'r 4 M l S't'l N Cr Sys 'TL M I11 t-- U PPerR, TiR�1V` l`t l �S FTi .�IEGE. G s —rc �.�cT� a �o6T : �'E'�aXt 1.r11 i E5�doo.00 W t L-'-- Q r. rlo t�4 rnNmm> o Gov T7 f 4caLs a m FkiPrG TT e-tsm-S TEE d-:- (J IPV r - 193 460 C Id 194 46 1bCl �Ro Pam' LL ,� �. +Q.. 195 462 PETER J . U RBON SCULPTOR P.O. BOX 874 190 RANCHO MIRAGE, CA 92270 760 • 329 • 4917 LMBONITEO: THE MATERIAL In an effort to enlighten those unfamiliar with the substance; we will attempt, in laymen terms, to address what we anticipate would be some of the most frequently asked questions. They are as follows; What is It is a radical new substance of the genesis known as composite material. Just this stuff as the term sounds, composites are a combination of two or more components to form a new matrix of superior quality This might be in the form of higher anyway? strength or, lighter weight, or greater toughness or, a combination of all of the above plus other characteristics that set it apart from more familiar tangible matter. What do Urbonite®. This is the general term since our base substance is usually combined you call with other components to enhance the qualities of a large variety of materials. For example: we can literally take rocks apart then put them back together it? again, perfectly cloned but lighter and stronger than the original. We know of no quarried stone we cannot reconstitute. How strong is it? Can it be considered a replacement for concrete? How heavy is it? Is it environmentally friendly? Very strong. Carbon atoms cling together tenaciously. Carbon atoms are a key ingredient in Urbonite®. The result — in a heavyweight comparison, a one ton slab of reinforced concrete a foot thick will support little more than 2,500 tons. A similar slab of construction grade Urbonite® will support over 26,000 tons and do it without reinforcement of any kind. Yes. And as an alternative for many metals, woods, and plastics as well. Especially in those applications which, for example, use steel which may be stronger than needed yet is used because the available alternatives are inadequate. About 115 lbs. per cubic foot, which is about one third less than concrete and only about a forth of the weight of most metals. Premixed components require common sense in handling. After processing, Urbonite®, in all forms, is less hazardous than Moufs Apple Pie. 196 463 1JJ_ Can it Any machine tool used to work metals or stone are suitable for using on be Urbonite'. It can be drilled, threaded, turned, milled, ground, and polished. It can be seamlessly fused to itself, and designs and alphanumerics can be machined? sandblasted into it the way gravestones are marked. However, because it has no grain, bursting chisels are not very effective but shaving chisels work well as do scarfing tools. Are All parts of all variations are readily available worldwide. components plentiful? Can it Urbonite' cannot be melted down, however, broken pieces can be chemically be reused fused together again seamlessly. Scrap can be crushed in a ball mill for use as aggregate in subsequent applications. or recycled? Can Yes. Not only is it compatible with traditional metallic reinforcement devises, it is harmonious with sophisticated objects like carbon and aramid fibers, more Urbonite® be common fabrics like rayon, dacron, nylon and glass are also suitable. reinforced? Can it Most definitely. Because of its exceptional compressive strength (20 times that be of concrete) Urbonite® is an excellent candidate for structural beams. Pre -stressed? What If you wanted to cast a pre -stressed beam, you would first stretch steel cables through the length of the mold using almost enough pull to break the strands. does While the cables are still tight, pour the Urbonite® mixture into the mold and Pre -stressed allow it to cure. When thoroughly hardened (about 1 hour) release the cable mean? anchors at both ends of the beam. The resulting tendency of the cables to contract will have the effect of drawing each end of the beam towards one another. The result is not unlike someone lifting a line of books by applying hand pressure to each end book and squeezing on the interior books without physically touching any of them. Does it require No. Just keep it at room temperature. heat or cold to process? Is it When it comes down to bang -per -buck, it is cheaper than any other material we expensive? know of for the diversity gained. 197 464 Is it Yes, Urbonitem can be formulated to duplicate the look of the finest cut and esthetically polished stones. attractive? Does it require No. Users can employ technologies ranging from sticks and buckets to lvgh special speed computerized injection molding machines. equipment to process? Is it Yes. Not only is Urbonite® strong, it is very tough and not brittle like concrete earthquake which is actually more fragile than uncooked pasta. resistant? Is it We have not found anything in nature that harms Urbonite®. chemically resistant? Can it Yes, because of its extremely low moisture absorption rate, it is impervious to be used migrating hydrocarbons from leaking underground petroleum storage tanks for example. underground? Will Only before curing. After curing (solidification) cold will not affect it. We made it helical coil springs to demonstrate that we could make our stone flexible. Florida State University scientists subjected one spring to a temperature of 77 Kelvin freeze? (more than 320 degrees below zero F.) When it was returned to ambient room temperature it again compressed flawlessly. Size wise, the spring had a 4" inside diameter. The stone "wire" cross-section was ''V? diameter and it was formed with a l" pitch (space between revolutions). How much With Urbonite®, you really get what you pay for. Just as you wouldn't compare the cost of wood with the cost of steel on a board foot basis, you shouldn't of a bargain compare the cost of concrete with the cost of Urbonitem on a cubic yard basis. is it? The physical and mechanical properties of each are vastly dissimilar. Must Urbonite® No. In fact, portable processing equipment is currently available which can be be processed set up anywhere electrical power is available. in a special factory? 198 465 193 How soon As Quickly as needed. Depending on the application, solidification cycles can be varied from seconds, as for a sprayed surface, to minutes as in filling molds, to does It days as in we don't know what. We do know someone is bound to have a need achieve full for a cycle that will take a preposterously long time - - - as in concrete. strength? What skills In addition to an acute respect for chemical substances, a healthy dose of common sense would be in order. Otherwise, it's about as complicated as baking are needed a cake wherein careful measurements and cross checking of instructions assures to process success. Urbonite®? Is the No. One or two workers, depending on mold size, would suffice per work station. Since products can be cast with a polished surface, finishing functions process can be confined to trimming tasks only. labor intensive? Can complex Yes. Because component particles are chemically reduced to molecular sizes, anything for which molds can be made can be cast in Urbonite® with finite shapes be cast fidelity. Also, since Urbonite® castings can be fused seamlessly to other in Urbonite®? Urbonite® castings, there is no limit to the size of subjects eligible for our technologies. Is Urbonite® Nothing is perfect. However, we have routinely preheated castings at 3750 F. suitable for in preparation for acid patinas as applied under the flame of an acetylene torch. high temperature applications? What Polymers consist of a bazillion very small units called mers. In our scheme of things, these itsi-bitsi things or, building blocks, are synthesized from organic are substances that burn and also contain our favorite element — carbon; typical of polymers? these would be phthalic anhydride, meleic anhydride and ethylene or propylene glycol. These chemicals are fused, reacted or, cooked together under vary limiting conditions of mixing, temperature and time. The procedure is done under a blanket of nitrogen to keep oxygen bearing air out. The process is controlled in such a way that the components are only permitted to hook up with one another to make molecular chains of pre -decided lengths. After cooling, the new larger molecules (polymers) are then blended with and dissolved in an unsaturated hydrocarbon to make a substance of colossal aroma. After deodorizing, the chemical processor ships us some of this polymer goop which we use as a vehicle to carry more chemistry in our recipe to produce Urbonitem. 199 466 1911 How How polymer chains link up to one another chemically is, we think, quite does interesting. Consider and accept, if you will, two identical bodies of electrical charges repulse one another. Conversely accept that dissimilar bodies such as liquid positive and negative or, male and female, are attracted to one another. By Urbonite® agreeing with this axiom; you would have the aporism that dictates why become a Urbonite® solidifies. Although our minute molecules cannot easily be made to become attached to one another, they have an affinity for the unsaturated solid? hydrocarbon molecules that they have been swimming with. Under the proper conditions, one unsaturated hydrocarbon molecule can "join hands" with two of our polymers. By encouraging enough of this "socializing" to take place via the introduction of catalyst, the polymer mixture goes from its liquid state through a series of stages until it becomes a solid. Many factors are necessary to create the proper conditions under which this solidification or "cross -linking" can take place. Simply stated, this catalyst or "initiator" is needed for things to happen. In our polymer/unsaturated hydrocarbon mixture, organic peroxides will do the job. However, we prefer custom designed initiators to put our polymer molecules in such a state they cannot resist linking up with a molecule of unsaturated hydrocarbon. When this happens, the unsaturated hydrocarbon molecule gets so activated it joins up with another polymer molecule. Anon and on the molecules dance. The final number we call Urbonite®. 467 195 U-1728 Physical and Mechanical Properties (less SICW Whiskers) Molecular Weight (transporter) Heat Distortion Temperature ('C) Barcol Hardness Flexural Strength (psi) Flexural Modulus (psi) x 10' Tensile Strength (psi) Tensile Modulus (psi) x 10' Compression Strength (psi) % A 1 Deformation Youngs Modulus (psi) x 10' Elastic Limit IZOD Impact (unnotched) % Water Absorption (RT) 10,100 102 48 - 49 20,935 5.26 11,030 5.42 17,385 9.77 1.361 0.0075 3.2 0.054 201 -.: 191; 0 N p • 4 ca C) O o co $- •a iC - W � �y � f"1 cq r II F�1 O � m C N a .-+ II •� i •� c*4 d di �-+ I I a a t- o M m O oho I" �� o O o w M II w rn z H a O U � z x v� h rz� ►a z A � a H rn W � � w U E+ O 00 \O O 00 n00 N O 469 19S THOMAS A. McGRAW WATER FEATURE AT PARKING AREA ATTACHMENT 21 A SERIES OF MULTICOLORD OBELISKS, A SYMBOL OF LA QUINTA AS Y SEEN IN THE COVE AREA STREET SIGNS. MADE OF CAST CONCRETE AND STEEL REBAR WITH A SKIN OF HIGH AND LOW FIRED CERAMIC TILE. INTERIOR TUBING TO THE TOP OF EACH OBELISK WILL PROVIDE A SPRAY OF WATER FLOWING TO A POND OF MULTICOLORD TILE REFLECTING THE COLORS IN THE WATERFALL/LOGO SIGNS AT THE ENTRANCE TO LA QUINTA. MAINTENANCE REQUIREMENTS: THE SAME AS THE EXISTING ROUND FOUNTAIN AT CITY HALL. 204 w .. __.... _. .._ . __ _ ._ _--_. 19� .,. _ _._.�._. is � v ;� 3 �...., t ,�. ,. v 4 201 ATTACHMENT 22 THE CANAL FOUNTAIN W .1i A 4Te ,k 74 2( 1 ' zos THE CANAL FOUNTAIN PROJECT ' CONCEPTUAL INTERPRETATION ' THE IDEA FLOWS FROM THE CANALIZATION AND DISTRIBUTION OF LIFE GIVING ROCKY MOUNTAIN WATER TO THE PALM SPRINGS VALLEY. THE FOUNTAIN -PROJECT CONSIST OF THREE PARTS; a) MONTAINS b) CANAL ' c THE VALLEY A ) THE MOUNTAINS ; The idea is to create five pink cantera stone ' cones 8 to 10 feet high with a five feet base each. At the top of each cone a nozzlewill deliver a constant rain (flow ) of gently cascading water. This ' water gets collected at the base of the fountain and flows thru the canal. B ) THE CANAL: The canal carries the water down a gentle slope for 40 ' feet until it desapears on the ground. This canal is made of the same cantera stone as the fountain. ' C ) THE VALLEY: This area will be an allegory of the lushness that water brings to the valley. A series of gentle water jets that sprouts from the ' floor level will alternate on and off. This water will seep back to the ground. H 475 M METHOD OF FABRICATION ' THE MOUNTAIN —CONES, THE DOWN SLOPE CANAL, AND THE VALLEY PAVEMENT AREA ARE FABRICATED OF PINK CANTERA STONE (A type of sandstone) THAT IS QUARRIED AT PUERTECITOS, BAJA CALIFORNIA, MEXICO. THE STONES ARE QUARRIED AND PRE -CARVED IN MEXICO AND_ ' THEN TRANSPORTED ACROSS THE BORDER AND ASSAMBLED ON SITE ON A PRE- CAST REINFORCED CONCRETE ' FOUNDATION. INSTALLATION METHOD ' WATER AND ELECTRICITY HOOK UPS WILL BE PRE -INSTALLED ACORDING TO FOUNTAIN TECHNICIANS' SPECIFICATIONS. THE STONES WILL BE NUMBERED AND WILL BE PRE -FITTED AS ' THEY ARE CARVED IN THE STUDIO IN MEXICO. ONCE THE INSTALLATION IS COMPLETED, THE FINAL DETAILING IS ' APLIED ON THE OVER ALL STONE WORK. THE WATER BASIN IS SEALED. AT THIS POINT THE WHOLE AIDRAULIC SYSTEM IS INSTALLED ' AND TESTED ' 476 ' 209 1 1 1 1 2015 MAINTENANCE REQUIREMENTS THE STONE CONES WILL BE CLOSE TOGETHE AT THE BASE IN SUCH A WAY THAT FORMS A CHAMBER AT THE BASE WITH AN ACCESS FOR INSTALLING AND SERVICING PIPES AND OTHER HYDRAULIC COMPONENTS. THE REST OF THE SERVICING OF THE FOUNTAIN WORKS WILL BE AS RECOMMENDED BY FOUNTAIN TECHNICIAN. 417 I 210 eon 1 1 1 1 FRONT VIEW �07 43212 w- 4SO 213 209 214 CONE ASSAMBLY VIEW MroritNAN Lq A ecF�S 48 215 a N I 2 1 r') San Diego, Ca. June 28, 2000 THE CANAL FOUNTAIN PRELIMINARY BUDGET l.- CANTERA STONE; Quat-'-, ------ $ 2500.00 2.- HYDRAULICS (fountain works) s 1 --------------------------------------- $ 20000*00 3.- FOUNDATION; 4.- TRANSPORTATION ------------------------- $ 7000.00 ----- $ 2500.00 S.- INSTALLATION ------------------------------------------------------- $ 4000.00 6.- TRAVEL EXPENSES ------------------------------------------------- $ 2000.00 7.-INSURANCE ----------------------------------------------------------- $ 1000.00 48-4- 217 I 1 1 1 1 1 1 1 1 1 1 1 1 21� 8.- STRUCTURAL ENGENIREENG---------------------------------- $ 1500.00 9.- SIGNAGE-------------------------------------------------------------- $ 1000.00 10.- STUDIO AND OFFICE EXPENSE -------------------------------- $ 1500.00 11.- HONORARIUM ------------------------------------------------------- $13000.00 SUB -TOTAL -------------- $ 78500.00 12.10 % CONTINGENCY ----------------------------------------------- $ 7850.00 TOTAL ------------ $ 86350.00 480 21 (;4-- S 4'r• io .� � 4. ci c Civic Center Campus Artwork Proposals Review Sheet Water Features Bouncing Spheres Robert Ellison $125,000-150,000 "Gift From the Creator" Johnny Bear Butterflies or Birds Bill Ware Waterlily Pads Bill Ware Miguel and Carlos De La Torre datxon the Cultural Arts Comxntss79n. Palm Tree Tom McGraw Pavement Amenities Mosaic Signage "Labyrinth" "Cahuilla Trail Map" Tom McGraw William Cain $81,000 $47,000 $47,000 $1. O"51, $39,000 $300 sq. ft. $62,200 Miguel and Carlos De La Torre $82,170 $7 OOQP��1 10 Panels Js $13�0$S $65,000 each a 1u�nta Mountain range" Bill Ware $900.00 a datxc p b ! #1�e Cultural.Arts Cornmssion Can be s�al�t into three sectir�xxs "Wish Upon A Star" Gwen Hughes $57,750 Vertical Sculptures Roberto Salas $47,500 Memorial Monuments Peter Urbon $240,000 Memorial Monuments Li Tie $60,000 4' Additional Projects submitted for the Linear Water Feature Bronze Water Feature Multi Colored Obelisks "Canal Fountain" Peter Urbon Tom McGraw Miguel & Carlos De La Torre $215,000 $60,000 $86,350 om -71 ka pa`S E"Z) CJR SON/ re- Mowvtit&V 7--:5_ Ahern �S �� .44 Scup-Pna46PIC7 IAI 7,�:,6- 1 LL-CW1j,j (5: Irte-cGOS • V4,15-7 7MAP4 tics of /6-e- >¢R�.cY� / lo+v% 1�-�- • 4uT.5 7—RAI0//,)G .S/�A7 5 �4gmOiq 'Slip/ �roc.1= • ��'G�Q�2lTlc"'s�n! 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Co,-4 I; LG- ul a K (0 tC �+ CaU-LZ iftP�US�E 50D I L-y 4 PezrA T—=� UN,.sUzolE-P v (s EZ G+ (Ll) bey (5'M.Qr�� OtL l r: WuST E A�sE� (o CokrtEST*mt) LC-R- lN� t'Q-QW % REG-r(©�-V 4 �E E: S(G-J�( l�t1flT"EiR.IY4t15�KoUI_D8E (MgER.VIQuS BUSINESS SESSION ITEM: 9 ORDINANCE NO. 346 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, AMENDING CHAPTER 2.60, SECTION 2.60.020 RELATING TO THE CITY OF LA QUINTA CONFLICT OF INTEREST CODE WHEREAS, the Political Reform Act, Government Code Section 81000, et seq., requires state and local government agencies to adopt and promulgate conflict of interest codes; and WHEREAS, the Fair Political Practices Commission (the "FPPC") has adopted a regulation, 2 California Code of Regulations Section 18730, which contains the terms of a standard conflict of interest code which can be incorporated by reference; and WHEREAS, the City of La Quinta (the "City" has adopted by reference the FPPC's regulation as well as a list of designated employees as Chapter 2.60 of the La Quinta Municipal Code (the "Code"); and WHEREAS, the City desires to make changes to the list of designated employees and disclosure categories to reflect the current classifications/positions within the City; and WHEREAS, the City believes these changes are in the best interests of the citizens of the City of La Quinta. NOW, THEREFORE, the City Council of the City of La Quinta does ordain as follows: SECTION 1. Amend the La Quinta Charter Municipal Code as follows: AMEND CHAPTER 2.60 OF THE CODE AS FOLLOWS: follows: Amend 2.60.020 Designated employees - Disclosure categories as "2.60.020 Designated employees - Disclosure categories Accounting Manager' Assistant City Manager* Building and Safety Director' Building and Safety Manager' 491 Ordinance No. 346 Conflict of Interest Adopted: July 18, 2000 Page 2 City Attorney* City Clerk ' City Manager* Community Development Director' Community Safety Manager' Community Services Director' Consultants' * * Finance Director* Maintenance Manager' Management Analyst' Management Assistant' Members of the Architecture & Landscape Review Committee' Members of the City Council* Members of the Community Services Commission' Members of the Cultural Arts Commission' Members of the Historic Preservation Commission' Members of the Investment Advisory Board* Members of the Planning Commission* Members of the Project Area Committee' Personnel/Risk Manager' Planning Manager' Principal Planner' Public Works Director/City Engineer' Senior Engineer' Persons listed in this category shall disclose all investments, business positions and income from sources located in or doing business in the city and any interests in real property located in the city, including property located within a two mile radius of any property owned or used by the city. * Persons holding these positions file the Form 700 Statement of Economic Interest pursuant to Government Code Section 87200. * * Commission Regulation 18700 defines "consultant" as an individual who, pursuant to a contract with a state or local government agency: A. Makes a governmental decision whether to: 1. Approve a rate, rule or regulation, 2. Adopt or enforce a law, 3. Issue, deny, suspend or revoke any permit, license, application, certificate, approval, order or similar authorization or entitlement, 4. Authorize the agency to enter into, modify or renew a contract provided it is the type of contract which requires agency approval, 49 Ordinance No. 346 Conflict of Interest Adopted: July 18, 2000 Page 3 5. Grant agency approval to a contract which requires agency approval and in which the agency is a party or to the specifications for such a contract. 6. Adopt, or grant agency approval of, policies, standards or guidelines for the agency, or for any subdivision thereof; or B. Serves in a staff capacity with the agency and in that capacity performs the same or substantially all the same duties for the agency that would otherwise be performed by an individual holding a position specified in the agency's conflict of interest code. Consultants shall be included in the list of designated employees and shall disclose pursuant to the broadest disclosure category in the code subject to the following limitation: The city manager may determine in writing that a particular consultant, although a "designated position," is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements described in this section. Such written determination shall include a description of the consultant's duties and, based upon that description, a statement of the extent of the disclosure requirements. The city manager's determination is a public record and shall be retained for public inspection in the same manner and location as this conflict of interest code. SECTION 2. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 3. POSTING: The City Clerk shall cause this Ordinance to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. PASSED, APPROVED and ADOPTED, this 18T" day of July, 2000 by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California 493 Ordinance No. 346 Conflict of Interest Adopted: July 18, 2000 Page 4 ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 49 41 REPORT/INFORMATIONAL ITEM: 150 COMMUNITY SERVICES COMMISSION MINUTES June 12, 2000 I. CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:00 p.m. in the La Quinta Civic Center Study Session Room. Vice Chairperson Rebich presided over the meeting. Commissioner Davis led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Deborah Bechard Commissioner Mike Davis Commissioner Michelle Henson Commissioner Joan Rebich (Vice Chairperson) MEMBERS ABSENT: Commissioner Kathryn Pedersen -Nadler Commissioner Victoria St. Johns (Chairperson) STAFF PRESENT: Dodie Horvitz, Community Services Director Cristal Spidell, Secretary It was moved by Commissioners Davis/Henson to excuse Commissioner Pedersen -Nadler and Commissioner St. Johns from the meeting. Unanimous. Commissioner Henson indicated she was out of town and unable to call in her absence from the last meeting. It was moved by Commissioner Davis/Bechard to excuse Commissioner Henson from the meeting of May 8, 2000. Unanimous. II. PUBLIC COMMENT III. CONFIRMATION OF AGENDA IV.. CONSENT CALENDAR A. Approval of Minutes for May 8, 2000 B. Monthly Department Report for May 2000 The Commission reviewed the Monthly Report and Ms. Horvitz added that more teen trips were being offered as a result of the youth workshop, and Sunline was offering student summer bus passes. It was moved by Commissioners Henson/Davis to approve the Consent Calendar as submitted. Unanimous. V. PUBLIC HEARING - None G:\MyData\CRISTAL\CSC\CSCMfN.6-12."d 495 VI. BUSINESS ITEMS A. Finalize 2000-2001 Commission Work Plan Ms. Horvitz said she made changes to the Work Plan as directed by the Commission at the last meeting. The Commission reviewed the finalized Work Plan. It was moved by Commissioner Bechard/Davis to approve the Community Services Commission 2000-2001 Work Plan, and directed staff to present the Plan to the City Council for consideration at the June 20, 2000 City Council meeting. Unanimous. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Update on VIPS Program Staff indicated there is only one person doing patrol for the VIPS Program. Ms. Horvitz will report back to the Commission if there are any changes in the VIPS Program. B. Letters from residents regarding the Community Park Staff has received several letters regarding the development of the Community Park. All of the letters were in favor of building the park, but most were against the use of lighting. Ms. Horvitz discussed the possibility of using DSUSD property for additional soccer and baseball fields for the user groups. Staff will invite the Commissioners to the next user group meeting, which is planned for August, to discuss this further. C. Email from Commissioner Pederson -Nadler - Received and filed. Vill. COMMISSIONER ITEMS A. Community Park Public Meeting held June 7, 2000 Ms. Horvitz said approximately 200 people attended the Public Meeting for the Community Park. The main concern was the lighting at the facility. Most of the residents do not want additional lighting since they already experience lighting problems from La Quinta High School, and the Gardens Tennis Facility. Ms. Horvitz indicated that the lights at the Sports Complex have shields on them, which causes the lighting to be directed on the field. The High School and Tennis Facility do not. The department received many calls about the Public Meeting and letters will be sent to announce when the next meeting will be held. Ms. Horvitz indicated that Steve Lang is handling all the questions and comments in regards to the park development, and that a fire station is being proposed for the park site as well. They will be incorporated into a concept and it is expected to go before the City Council in November. G:\MyData\CRISTAL\CSC\CSCMIN.6-12.wpd 496 002 The Commission discussed the development of a dog park. Ms. Horvitz there are many projects coming up including: Eisenhower Park on Colima will be redone and will expand to include the vacant lot to the north; the village area improvements are being worked on; and a trail head at the Oasis is being developed. IX. ADJOURNMENT It was moved by Commissioners Henson/Davis to adjourn the meeting. Unanimous. Meeting adjourned at 7:55 p.m.. NEXT MEETING DATE, TIME AND TOPIC July 10, 2000 7:00 PM La Quinta. Civic Center Study Session Room • Election of Officers Submitted by: c Cristal Spidell, Co mission Secretary 003 497 G:\MyData\CRISTAL\CSC\CSCMIN.6-12.wpd REPORT/INFORMATIONAL ITEM: /'7 MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA June 7, 2000 I. CALL TO ORDER 10:00 a.m. A. This meeting of the Architectural and Landscaping Committee was called to order at 10:06 a.m. by Planning Manager Christine di lorio who led the flag salute. B. Committee Members present: Bill Bobbitt and Frank Reynolds. It was moved and seconded by Committee Members Reynolds/Bobbitt to excuse Committee Member Cunningham. Unanimously approved. C. Staff present: Planning Manager Christine di lorio, Principal Planner Stan Sawa, Associate Planners Greg Trousdell and Leslie Mouriquand, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: A. Committee Member Bobbitt asked that the Agenda be reorganized to take Item #B first as he would have to abstain to Agenda Item #A due to a conflict of interest and therefore, they would not have a quorum. Unanimously approved. IV. CONSENT CALENDAR: A. Planning Manager Christine di lorio asked if there were any changes to the Minutes of May 3, 2000. There being no changes, it was moved and seconded by Committee Members Bobbitt/Reynolds to approve the Minutes as submitted. Unanimously approved. V. BUSINESS ITEMS: A. Site Development Permit 2000-678; a request of Michael Shovlin, Washington Plaza Associates for approval of architectural and landscaping plans for a 4,649 square foot building for First Bank to be constructed within One Eleven La Quinta Shopping Center, north of Highway 111. 498 CAMy Documents\WPDOCS\ALRC 6-7.wpd 1 Architectural & Landscape Review Committee Minutes June 7, 2000 Associate Planner, Greg Trousdell presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Reynolds asked where staff recommended the sign on the west side be located if the proposed design feature was removed. Staff stated the Planing Commission would make that recommendation, but it could be placed on the right side of the west facing fascia. 3. Committee Member Bobbitt asked if the framing on the windows was the same as the other buildings in the shopping center. Staff stated it was. Committee Member Bobbitt asked staff where they were proposing the ground mounted mechanical equipment be located. Staff stated on the south side with a wall around it. Committee Member Bobbitt asked if the back of the entry arch and raised parapet would be seen from the street. Staff stated only a portion could be seen until you reached the signal traveling south. Committee Member Bobbitt asked if the applicant could finish the top band to match the front so it would appear to be finished on both sides of the arched parapet. Staff stated they could be conditioned to do so. Committee Member Bobbitt stated his concern was to make sure all the details are attended to as it is one of the entrances to La Quinta. He also asked how this project would impact the traffic currently entering the gas station/center on the west side. Planning Manager Christine di lorio stated they had met with Public Works staff and they did not have any additional conditions regarding circulation for this project. 4. Committee Member Bobbitt asked how many employees the applicant intended on having. Mr. Donald Rich, the applicant, stated they would have 8-10 initially. 5. Committee Member Reynolds stated the parking will have to overlap between the uses. Staff stated the basic use has a minimal number of users at any one time. 6. Mr. Donald Rich, Desert Cities Development, stated they disagree with staff's recommendation to eliminate the raised element on the west elevation as the A/C equipment is to be hidden there. It would be their preference to not encroach into the landscaping plan with the mechanical equipment. They have no objection to finishing the southeast facing parapet on both sides and can add 499 Out C:\My Documents\WPDOCS\ALRC 6-7.wpd 2 Architectural & Landscape Review Committee Minutes June 7, 2000 the stucco band. In regard to adding of windows on the west elevation, they would prefer to add landscaping or some other detail as those rooms are for the restrooms, employee lounge and mechanical equipment room. They are proposing large trees to hide the area. Mr. Rich stated they would have no objection to revising this design element. Planning Manager Christine di lorio stated the objection to the detail is that it appears to be an added feature for a sign instead of making it an integral part of the building. Mr. Rich stated they would like to resubmit a different design for the west elevation as they prefer to keep the mechanical equipment on the roof. 7. Committee Member Reynolds stated he preferred the mechanical equipment remain on the roof as well, but the parapet should be redesigned. 8. Committee Member Bobbitt stated that in regard to the west elevation wall, if the flat wall contains restrooms they could add screen with vines, or some other treatment. Staff stated a condition could be added requiring the applicant to add articulation on the west elevation. Committee Member Bobbitt stated that in regard to the square parapet on the west elevation, this element tends to be Southwest instead of matching the rest of the Center. Staff recommended changing Condition #3A to have them redesign the 22 foot high west elevation parapet element. Condition #3.C. be modified to have the applicant provide articulation on the west elevation; Condition #3.D. deleted. Add Condition #3.H. requiring the rear of the arch parapet on the rear elevation to be finished to match the front. 9. There being no further discussion, it was moved and seconded by Committee Members Bobbitt/Reynolds to adopt Minute Motion 2000-012 recommending approval of Site Development Permit 2000-678, subject to the Findings and Conditions of Approval of the Conditions, as submitted. Unanimously approved. Committee Member Bobbitt excused himself due to a possible conflict of interest and left the room. A. Site Development Permit 99-647, Amendment #1; a request of Century - Crowell Communities for approval of architectural plans for two new design options for Plans 3 and 4 of the Tournament Collection to be constructed along Canterbury and Riviera in PGA West. 500 003 C:\My Documents\WPDOCS\ALRC 6-7.wpd 3 Architectural & Landscape Review Committee Minutes June 7, 2000 1. This item was continued due to a lack of a quorum. Committee Member Bobbitt rejoined the Committee. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None V. COMMITTEE MEMBER ITEMS: None VI. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Bobbitt/Reynolds to adjourn this regular meeting of the Architectural and Landscaping Review Committee to the next regular meeting to be held on July 5, 2000. This meeting was adjourned at 10:38 a.m. on June 7, 2000. Respectfully submitted, 4Z�" J. WSAW=YER,xecutive Secretary City of La Quinta, California 501 004 C:\My Documents\WPDOCS\ALRC 6-7.wpd 4 REPORT/INFORMATIONAL ITEM: /9 MINUTES HISTORIC PRESERVATION COMMISSION MEETING A regular meeting held at the La Quinta City Hall Session Room 78-495 Calle Tampico, La Quinta, CA May 18, 2000 This meeting of the Historic Preservation Commission was called to order by Chairman Robert Wright at 3:00 p.m. who led the flag salute and asked for the roll call. I. CALL TO ORDER A. Pledge of Allegiance. B. Roll Call. Present: Commissioners Irwin, Puente, Mitchell, and Chairman Wright. Staff Present: Planning Manager Christine di Iorio and Principal Planner Stan Sawa. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: A. It was moved and seconded by Commissioners Irwin/Mitchell to approve the Minutes of March 22, 2000, as submitted. Unanimously approved. V. BUSINESS ITEMS Chairman Wright withdrew from the meeting due to a possible conflict of interest. A. Cultural Resources Report on Archaeological TestingL and Evaluation on Site CA- RIV-6214 (EA 2000-394), located on the west side of Washington Street, north of the extension of 48`h Avenue. Applicant: La Quinta Arts Foundation - Archaeological Consultant: ASM Affiliates, Inc. 1. Principal Planner Stan Sawa presented the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Mitchell stated he had worked with ASM Affiliates, Inc. before and complimented them on their comprehensive report. 3. Commissioner Irwin stated she agreed with Commissioner Mitchell's comments, but wondered after reading the report, if the archaeological monitoring needed to be on the entire property, or if it is only necessary to monitor the dune area under discussion. 502 P ACAROLYN\HPC5-18-00. wpd - I - Historic Preservation Commission Minutes May 18, 2000 4. Planning Manager Christine di Iorio noted there was no recommendation regarding curation of the materials and the Commission should consider including a condition that curation collections be submitted to the City. 5. The City's Curation Consultant, Ms. Roberta Greenwood asked if the Commission routinely commented back to consulting archaeologists. She said this report was certainly comprehensive and thorough, except it did not say what screen size was used for the testing. There are only two beads, but it was unknown if that amount was discovered because the screen was large or if a fine screen was used. 6. Ms. Christi Salamone, representing the La Quinta Arts Foundation, indicated that in the previous preliminary report the screen size may have been indicated. This was the Phase II report and the concentration was on one particular area. The depth was more of the emphasis because it is a dune and the backhoe was used to reach a deeper level. 7. Ms. Roberta Greenwood stated it is still part of the State's checklist for what should be in included in the report. 8. Planning Manager di Iorio stated, in regard to the monitoring, staff could speak with the archaeologist and look at his recommendation as far as identification of monitored area on the grading plan. 9. Commissioner Mitchell asked if the monitoring would be completed at one time or piece -meal, which would difficult. 10. Planning Manager di Iorio answered that grading of the site would be completed at one time. 11. Commissioner Puente commented that more attention should be given to the curation. 12. Planning Manager di Iorio suggested it could be made a standard condition in all future reports. 13. There being no further discussion, it was moved and seconded by Commissioners Mitchell/Puente to adopt Minute Motion 2000-011 accepting the Report on Archaeological Monitoring for Environmental Assessment 2000-034, as amended: PACAROLYN\HPC5-18-OO.wpd -2- 002 503 Historic Preservation Commission Minutes May 18, 2000 a. Collected artifacts shall be submitted to the City for curation. b. The screen size shall be added to the report. Unanimously approved with Chairman Wright absent. Chairman Wright rejoined the meeting. B. Report on Archaeological Monitoring for the La Quinta Auto Centre; located on the south side of Highway 111, east of Adams Street. Applicant: Jacobsson Engineering and Construction, Inc. (For Stamko Development Company). Archaeological Consultant: CRM TECH (Bruce Love, Ph D). Principal Planner Stan Sawa presented the staff report, a copy of which is on file in the Community Development Department. 2. Planning Manager di Iorio clarified the City could ask for curation on this project. Commissioner Irwin and Chairman Wright agreed. 3. There being no discussion, it was moved and seconded by Commissioners Puente/Mitchell to adopt Minute Motion 2000-012 accepting the Report on Archaeological Monitoring for the La Quinta Auto Centre on the south side of Highway 111, east of Adams Street, as amended: a. The curation collections shall be submitted to the City. Unanimously approved. C. Review of the Annual Certified Local Government Program - 1999 Annual Report. l . Principal Planner Sawa presented the information contained in the report, a copy of which is on file in the Community Development Department. 2. The Commissioners did not receive this item in their packets; therefore, Planning Manager di Iorio went over some of the items noted in the packet; such as the status of preservation in the community, design guidelines for the Cove area, compliance with CEQA on all applications submitted with a cultural resources report, and adopted minimum qualifications for archaeologists. One of the local preservation goals that are currently in process, but are not yet implemented, is the Qualified Repository and putting together curation guidelines. Staff asked that when the Commissioners received the packet, they needed to review it and notify staff of any changes as soon as possible as this was going to the City Council on June 6"' so it could reach the State in time. PACAR0LYN\HPC5-I8-00.wpd -3- 003 504 Historic Preservation Commission Minutes May 18, 2000 3. Chairman Wright complimented the Commission and staff for all their hard work over the last year, especially on curation. 4. Chairman Wright asked Ms. Greenwood if she had any comments. Ms. Greenwood replied she was attending the meeting to learn about what the Commission wanted. She stated she was delighted to have any small part in the work. She told the Commissioners she wanted to know basically what she could do for them and asked what they expected of her. 5. Ms. Greenwood explained she had received 26 random samples of archaeological surveys, and tests going back to the early eighties. She focused particularly on curation evaluation studies and possible commitments that had been made. Out of the 26 reports, two were from 1981 and 1986 and were claimed to have been sent to Archaeological Research Unit (ARU) in Riverside and one is at a private contractor's office. Three say they will be the responsibility of the City, but the City has no confirmation they have ever been turned over. All sixteen reports, including the two reviewed today, make no mention whatsoever of the collections, their whereabouts or their care. Therefore, she think the City is starting off with the idea that there is a lot of material around and some of it may be in private hands. She suggest the City find out. In her opinion she think the materials for La Quinta are primarily prehistoric rather than historical. Although that certainly might be of interest, and just as real, but still a loss to the City in materials that could be vastly educational and be used for outreach to school children, for displays for tourists, and scientific research. These materials might answer many important questions about La Quinta and they are scattered all over creation. Before we even start to think about where or what size of facility you need, you need to know what you've got to begin with; what might already be at ARU, or in the hands of private contractors, and what the City currently does have. Finding out what the storage needs are, would be a priority; are these artifacts perishables, are they stone tools, are they photographic records, do they need climate control are all things to be considered. Work on the specifications as they are very explicit and very detailed. Second, you can begin to figure out how much space you need and where you are going to put them. Therefore, she would suggest we head more or less in that direction; in that order. The other thing, when she mentioned looking at the back of the reports for the bibliographies - in just those 26 reports, there are bibliographic references to maybe hundreds of other reports which the City does not have. She suggested the City might want to know they have a complete inventory of these resources. Also, to find out where those materials are. In her opinion, the City might have more than they think they have. P:\CAROLYN\HPC5-18-OO.wpd -4- 004 505 Historic Preservation Commission Minutes May 18, 2000 6. Commissioner Mitchell added that when he worked for the Bureau of Land Management, they had to start finding out where all their collections were, and, it turned out to be a bigger job than expected. So, he agreed the City needs to take one step at a time to reach a solution. He was concerned that each report he had reviewed did not include a catalog, and no documentation on the location of the artifacts, nor how they were curated. He was glad Ms. Greenwood had been hired by the City to take on the job. He was looking forward to working with her. 7. Ms. Greenwood thanked him for his support and informed the Commission the City may be able to recover some of their costs. When her company has to prepare a report for a client, the have to pay for the curation. This should be written into every archaeological consultant's contract with the City, or whoever hires them. Cost of curation is a line item in the contract, or should be. When La Quinta gets to the point of having a curating facility some of these costs to maintain and construct such a facility can be recovered from the people who bring in the collections. There is currently a shortage of curating facilities and consultants are having to send some of our collections hundreds of miles away. Most of the universities are refusing any outside collections. 8. Chairman Wright commented on how excited he was Ms. Greenwood was had been hired for this project as there was such a need. He also mentioned the Historical Society's lack of curation space; to which Commissioner Irwin replied the new Museum building would not be built until the year 2003 or 2004. She was concerned about what could be lost in the interim if nothing was done. She brought up the problem of identifying what belongs to the Native American Indians, to the developers, and what belongs to the City. She suggested guidelines be prepared. 9. Planning Manager di Iorio replied there had been some discussion on whether the City has the ability to use some of the new storage facilities currently being built in La Quinta in the interim. Possibly the artifacts could be kept there if a funding source can be located. They are air conditioned and this location might work as a temporary solution. 10. Chairman Wright suggested the City staff might want to talk with some of the Native American Indian Tribes since they are going to be building large casino, and they may have the financial resources to solve the problem right now. They may consider building a joint facility in the Valley. P:\CAROLYN\HPC5-I8-OO.wpd -5- 506 005 Historic Preservation Commission Minutes May 18, 2000 11. Planning Manager di Iorio replied she had a met with the Cabazon Band would like to be connected to a computer network to have a cataloging system to interact with everybody. 12. Commissioner Irwin stated she understood the Agua Caliente Museum was a non-profit organization. Therefore, we would not be dealing with a particular Indian Tribe. Also, the Cabazon Band had talked about having a Museum. 13, Planning Manager di Iorio confirmed they had a Museum, but it was out of room as well. It would, however, be helpful to have coordination between all the different Museums. 14. Chairman Wright stated it was important to build a large enough facility that it would not be obsolete the day it opens its doors. It seemed as though warehouse space was probably one of the most important aspects of a curation facility. 15. Planning Manager di Iorio commented on the Archaeology Conference Curation Program she attended. She said Fort Irwin had an archaeology program that was very interesting. She met and talked with their personnel who said they would be willing to come down and talk about their program. They have put together an educational program that is very interesting. The Commission should consider meeting with them because it involves all the issues the Commission has been discussing. 16. Commissioner Irwin commented that Fort Irwin wasn't too far and possibly the Commissioners could visit them. 17. Planning Manager di Iorio replied the Commission was welcome to take a field trip as they would be happy to have the Commission visit them. She said she would make the arrangements for the visit. 18. Ms. Greenwood pointed out that on the Naval Base in San Diego they gave their archaeologist an underground weapons bunker which is of course, everything proof and he has turned it into one of the really magnificent, well organized, computerized, archived, acid -free, repositories just for the Base. She also mentioned that the Indian Tribes may not be interested in all the miscellaneous artifacts, but only those that display well, due to lack of storage space. P:\CAROLYN\HPC5-18-OO.wpd -6- U ^ 507 Historic Preservation Commission Minutes May 18, 2000 19. There being no further discussion, it was moved and seconded by Commissioners Irwin/Puente to adopt Minute Motion 2000-013 recommending to the City Council acceptance of the Annual Certified Local Government Program 1999 Annual Report. Unanimously accepted. VI. CORRESPONDENCE AND WRITTEN MATERIAL VII. COMMISSIONER ITEMS A. Commissioners discussed a historic plaque to be presented by the Historical Society for Hacienda del Gato at the Tradition. 1. Commissioner Irwin reviewed some facts that were known about the Hacienda del Gato: a. The Hacienda del Gato is located amidst a Desert Cahuilla Village. b. There was an Indian well that was second to the one in Indian Wells. C. 160 acres were homesteaded in 1902 by John Marshall. d. His brother-in-law, Albert Green, took the remaining 160 acres and that's what became the Ahmandsen Ranch and now Xochiamilco. e. The whole area was known as Marshall's Cove. f. Marshall Road became Washington Street. g. The Hacienda building that exists today was built in the 192O's. h. Wayman and Elizabeth Rosecrans purchased the property in 1938, following the death of John Marshall. i. It was named Hacienda del Gato after a stray cat saved Mrs. Rosecrans from a rattlesnake. It was coiled up outside her kitchen door and when she opened the door the cat intervened. j. The Rosecrans grew Deglet Noor dates. k. In 1954, the Ranch was bought by John Homes who removed the dying date trees and planted citrus. 1. The ranch was actively farmed until 1980 until it was sold a number of times to various developers. in. The Sienna Corp, who is building the Traditions Country Club, was the fifth developer who owned the property. n. Mr. Fritz Burns did own it, but did not nothing significant with the property. There is some information we may want to include on the plaque and a lot of information that is not necessary. She then asked if any Commissioners had additional information, she would like to have it as soon as possible. 2. Commissioner Irwin stated the historic reference would emphasize the builder and not the style of the structure and the Historical Society has been 508 able to identify the builder. G P:\CAROLYN\HPC5-18-OO.wpd -7- Historic Preservation Commission Minutes May 18, 2000 2. Planning Manager di Iorio asked if the Historical Society had a copy of the building permit and whether they had a specific date, or a circa date, on the building. 3. Commissioner Irwin replied they had a circa date. She had information that the builder had built the first building in 1920 and later in 1920's, he built the permanent Hacienda. 4. Planning Manager di Iorio asked if there was any connection with any movie stars or other dignitaries, such as President Dwight Eisenhower. 5. Commissioner Irwin replied the Rosecrans' bought the Ranch and since he was very influential, he had a lot of visiting friends. They know that Rudolph Valentino and John Kennedy were there, but the Historical Society is not emphasizing the star quality of the Hacienda, but rather the historical quality. Commissioner Irwin suggested a draft be made, then have Mr. David Chapman work with the Historical Society editing it. The final draft could then be presented to the Commission for approval. 6. Chairman Wright asked if the current. property owner's name should be included. 7. Commissioner Irwin replied it should not. The plaque is to be historic, without a progression of owners. 8. Principal Planner Sawa asked if the plaque would be placed on the building. 9. Commissioner Irwin replied that it would. It would be similar to the one the Historical Society placed outside of Montanas at the La Quinta Hotel. 10. Planning Manager di Iorio suggested the Historical Society incorporate some of the verbage used by the Historic Resources Consultant for Hacienda del Gato as its description was well written. She complimented the consultant on her descriptive analysis. 11. Commissioner Irwin asked if she could obtain a copy of that report as she was not a Commissioner when it was written. 12. Planning Manager di Iorio stated she would see that Commissioner Irwin, Chairman Wright and Ms. Greenwood received copies. P:\CAROLYN\HPC5-18-OO."d -8- 008 509 Historic Preservation Commission Minutes May 18, 2000 C. A general discussion followed allowing each Commissioner to comment on the recent meetings they had attended and what was learned. 1. Mike Mitchell - 2. Maria Puente - 3. Robert Wright - 4. Barbara Irwin - VIII. ADJOURNMENT California Archaeology Conference in Riverside California Preservation Conference in Monterey California Archaeology Conference in Riverside California Preservation Conference in Monterey Historic Preservation and Land Development in California, Santa Monica Coachella Valley Archaeology Symposium There being no further business, it was moved and seconded by Commissioners Irwin/Mitchell to adjourn this meeting of the Historic Preservation Commission to the next regularly scheduled meeting of the Historic Preservation Commission on June 15, 2000. This meeting of the Historic Preservation Commission was adjourned at 4:15 p.m., May 18, 2000. Unanimously approved. Submitted by: Carol alker Secretary P ACAROLYN\HP C 5-18-00. wpd '.1 (If)9 510 —r— DEPARTMENT REPORT: 4 U S45 Gent OF t1� TO: The Honorable Mayor and Members of the City Council FROM: Mark Weiss, Assistant City Manager`] DATE: July 18, 2000 RE: Status Report Regarding HR4643, Torres -Martinez Desert Cahuilla Indians Settlement Act Staff submitted correspondence to Representative Mary Bono's Office dated June 29, 2000, requesting clarification on H.R. 4643 (Attachment 1). Mr. Brian Nestande subsequently referred staff to the web site "thomas.loc.gov" for a copy of the most recent legislation (Attachment 2). Mr. Nestande also provided a map (Attachment 3) and legal description (Attachment 4) of the proposed primary acquisition area referenced within the legislation. The City Attorney sent correspondence to Representative Bono dated July 13, 2000, requesting that language within the legislation be modified to more clearly delineate a City's "veto" authority (Attachment 5). The Coachella Valley Association of Governments is scheduled to review the legislation's status at its meeting of July 17, 2000. Staff will be in attendance at that meeting and will be available to report to the City Council as deemed appropriate. Attachments: 1 . Correspondence to Representative Mary Bono 2. Web -site copy of legislation 3. Map 4. Legal description 5. Correspondence from City Attorney 511 P.O. Box 1504 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 June 29, 2000 The Honorable Mary Bono Representative in Congress United States Congress-44t'' District 518 Cannon House Office Building Washington, DC 20515 Madame: Re: Torres -Martinez Desert Cahuilla Indians ATTACHMENT 1 (760) 7 7 7 - 7 0 0 0 (TDD) (760) 777-1227 The City of La Quinta is interested in legislation proposed to settle historic claims of the Torres -Martinez Desert Cahuilla Indians. City representatives, including Mayor John Pena, Assistant City Manager Mark Weiss, and myself have attempted to obtain additional information specific to this legislation without success. Specifically, the City would like the following: 1. A copy of the most current legislation; 2. A map depicting the proposed boundaries of the primary and secondary acquisition areas; 3. Information regarding the intent and true effect of the "veto" clauses (i.e., the legislation has language within it that would suggest that lands may not be acquired if the governing body of the City where these lands were located objected by majority vote. It has been suggested that this objection would serve as "veto" authority over such acquisition. Yet, the legislation also has language that suggests the "objection" would be referred to the Secretary who would "determine whether to approve the acquisition by the Tribe." Accordingly, does a City's objection truly constitute "veto" power, or is it merely considered, and possibly overruled, by the Secretary?); and 4. Information regarding the status of discussions pertaining to the extension of "veto" power to Cities on lands contained within a City's sphere of influence. 519 1 �i The Honorable Mary Bono Page 2 Any effort you could make to ensure that the City obtains information on the above would be greatly appreciated. Very truly yours, Thomas P. Genovese City Manager MW:kf c: John Pena, Mayor La Quinta City Council Mark Weiss, Assistant City Manager kl— Q01. MW:kf/g/mw/bonotm629 513 ATTACHMENT 2 THIS SEARCH THIS DOCUMENT GO TO Next Hit Forward New Bills Search Prev Hit Back HomePacLe Hit List Best Sections Help Doc Contents GPO's PDF (References to this bill in the Link to the Bill Full Diplay - 20,604 ,version of this bill (Congressional Record �ISummary & Status file. bytes.[Heln] Torres -Martinez Desert Cahuilla Indians Claims Settlement Act (Introduced in the House) LI: �1SIts I:I 106th CONGRESS 2d Session H. R. 4643 To provide for the settlement of issues and claims related to the trust lands of the Torres -Martinez Desert Cahuilla Indians, and for other purposes. IN THE HOUSE OF REPRESENTATIVES June 13, 2000 Mrs. BONO (for herself and Mr. GEORGE M1LLER of California) introduced the following bill; which was referred to the Committee on Resources A BILL To provide for the settlement of issues and claims related to the trust lands of the Torres -Martinez Desert Cahuilla Indians, and for other purposes. Be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled, SECTION 1. SHORT TITLE. This Act may be cited as the 'Torres -Martinez Desert Cahuilla Indians Claims Settlement Act'. SEC. 2. CONGRESSIONAL FINDINGS AND PURPOSE. (a) FINDINGS- The Congress finds the following: 001,; http://thomas.loc.gov/cgi-bin/query/z?c106:H.R.4643: 07/12/29J 4 Page 2 of 8 (1) In 1876, the Torres -Martinez Indian Reservation was created, reserving a single, 640- acre section of land in the Coachella Valley, California, north of the Salton Sink. The Reservation was expanded in 1891 by Executive Order, pursuant to the Mission Indian Relief Act of 1891, adding about 12,000 acres to the original 640-acre reservation. (2) Between 1905 and 1907, flood waters of the Colorado River filled the Salton Sink, creating the Salton Sea, inundating approximately 2,000 acres of the 1891 reservation lands. (3) In 1909, an additional 12,000 acres of land, 9,000 of which were then submerged under the Salton Sea, were added to the reservation under a Secretarial Order issued pursuant to a 1907 amendment of the Mission Indian Relief Act. Due to receding water levels in the Salton Sea through the process of evaporation, at the time of the 1909 enlargement of the reservation, there were some expectations that the Salton Sea would recede within a period of 25 years. (4) Through the present day, the majority of the lands added to the reservation in 1909 remain inundated due in part to the flowage of natural runoff and drainage water from the irrigation systems of the Imperial, Coachella, and Mexicali Valleys into the Salton Sea. (5) In addition to those lands that are inundated, there are also tribal and individual Indian lands located on the perimeter of the Salton Sea that are not currently irrigable due to lack of proper drainage. (6) In 1982, the United States brought an action in trespass entitled 'United States of America, in its own right and on behalf of Torres -Martinez Band of Mission Indians and the Allottees therein v. the Imperial Irrigation District and Coachella Valley Water District', Case No. 82-1790 K (M) (hereafter in this section referred to as the 'U.S. Suit') on behalf of the Torres -Martinez Indian Tribe and affected Indian allottees against the two water districts seeking damages related to the inundation of tribal- and allottee- owned lands and injunctive relief to prevent future discharge of water on such lands. (7) On August 20, 1992, the Federal District Court for the Southern District of California entered a judgment in the U.S. Suit requiring the Coachella Valley Water District to pay $212,908.41 in past and future damages and the Imperial Irrigation District to pay $2,795,694.33 in past and future damages in lieu of the United States request for a permanent injunction against continued flooding of the submerged lands. (8) The United States, the Coachella Valley Water District, and the Imperial Irrigation District have filed notices of appeal with the United States Court of Appeals for the Ninth Circuit from the district court's judgment in the U.S. Suit (Nos. 93-55389, 93- 55398, and 93-55402), and the Tribe has filed a notice of appeal from the district court's denial of its motion to intervene as a matter of right (No. 92-55129). (9) The Court of Appeals for the Ninth Circuit has stayed further action on the appeals pending the outcome of settlement negotiations. 006 http://thomas.loc.gov/cgi-bin/query/z?c106:H.R.4643: 07/12/2000 51 Page 3 of 8 (10) In 1991, the Tribe brought its own lawsuit, Torres -Martinez Desert Cahuilla Indians, et al., v. Imperial Irrigation District, et al., Case No. 91-1670 J (LSP) (hereafter in this section referred to as the 'Indian Suit') in the United States District Court, Southern District of California, against the two water districts, and amended the complaint to include as a plaintiff, Mary Resvaloso, in her own right, and as class representative of all other affected Indian allotment owners. (11) The Indian Suit has been stayed by the district court to facilitate settlement negotiations. (b) PURPOSE- The purpose of this Act is to facilitate and implement the settlement agreement negotiated and executed by the parties to the U.S. Suit and Indian Suit for the purpose of resolving their conflicting claims to their mutual satisfaction and in the public interest. SEC. 3. DEFINITIONS. For the purposes of this Act: (1) TRIBE- The term 'Tribe' means the Torres -Martinez Desert Cahuilla Indians, a federally recognized Indian tribe with a reservation located in Riverside and Imperial Counties, California. (2) ALLOTTEES- The term 'allottees' means those individual Tribe members, their successors, heirs, and assigns, who have individual ownership of allotted Indian trust lands within the Torres -Martinez Indian Reservation. (3) SALTON SEA- The term 'Salton Sea' means the inland body of water located in Riverside and Imperial Counties which serves as a drainage reservoir for water from precipitation, natural runoff, irrigation return flows, wastewater, floods, and other inflow from within its watershed area. (4) SETTLEMENT AGREEMENT- The term 'Settlement Agreement' means the Agreement of Compromise and Settlement Concerning Claims to the Lands of the United States Within and on the Perimeter of the Salton Sea Drainage Reservoir Held in Trust for the Torres -Martinez Indians executed on June 18, 1996, as modified by the first, second, and third modifications thereto. (5) SECRETARY- The term 'Secretary' means the Secretary of the Interior. (6) PERMANENT FLOWAGE EASEMENT- The term 'permanent flowage easement' means the perpetual right by the water districts to use the described lands in the Salton Sink within and below the minus 220-foot contour as a drainage reservoir to receive and store water from their respective water and drainage systems, including flood water, return flows from irrigation, tail water, leach water, operational spills, and any other water which overflows and floods such lands, originating from lands within such water districts. SEC. 4. RATIFICATION OF SETTLEMENT AGREEMENT. 007 http://thomas.loc.gov/cgi-bin/query/z?c106:H.R.4643: 07/12/2000 516' Page 4 of 8 The United States hereby approves, ratifies, and confirms the Settlement Agreement. SEC. 5. SETTLEMENT FUNDS. (a) ESTABLISHMENT OF TRIBAL AND ALLOTTEES SETTLEMENT TRUST FUNDS ACCOUNTS- (1) IN GENERAL- There are established in the Treasury of the United States three settlement trust fund accounts to be known as the 'Torres -Martinez Settlement Trust Funds Account', the 'Torres -Martinez Allottees Settlement Account I', and the 'Torres - Martinez Allottees Settlement Account II', respectively. (2) AVAILABILITY- Amounts held in the Torres -Martinez Settlement Trust Funds Account, the Torres -Martinez Allottees Settlement Account I, and the Torres -Martinez Allottees Settlement Account H shall be available to the Secretary for distribution to the Tribe and affected allottees in accordance with subsection (c). (b) CONTRIBUTIONS TO THE SETTLEMENT TRUST FUNDS- (1) IN GENERAL- Amounts paid to the Secretary for deposit into the trust fund accounts established by subsection (a) shall be allocated among and deposited in the trust accounts in the amounts determined by the tribal-allottee allocation provisions of the Settlement Agreement. (2) CASH PAYMENTS BY COACHELLA VALLEY WATER DISTRICT- Within the time, in the manner, and upon the conditions specified in the Settlement Agreement, the Coachella Valley Water District shall pay the sum of $337,908.41 to the United States for the benefit of the Tribe and any affected allottees. (3) CASH PAYMENTS BY IMPERIAL IRRIGATION DISTRICT- Within the time, in the manner, and upon the conditions specified in the Settlement Agreement, the Imperial Irrigation District shall pay the sum of $3,670,694.33 to the United States for the benefit of the Tribe and any affected allottees. (4) CASH PAYMENTS BY THE UNITED STATES- Within the time and upon the conditions specified in the Settlement Agreement, the United States shall pay into the three separate tribal and allottee trust fund accounts the total sum of $10,200,000, of which sum -- (A) $4,200,000 shall be provided from moneys appropriated by Congress under section 1304 of title 31, United States Code, the conditions of which are deemed to have been met, including those of section 2414 of title 28, United States Code; and (B) $6,000,000 shall be provided from moneys appropriated by Congress for this specific purpose to the Secretary. (5) ADDITIONAL PAYMENTS- In the event that any of the sums described in paragraph (2) or (3) are not timely paid by the Coachella Valley Water District or the http://thomas.loc.gov/cgi-bin/query/z?c 106:H.R.4643: 07/12/2000 D 1 7 Page 5 of 8 Imperial Irrigation District, as the case maybe, the delinquent payor shall pay an additional sum equal to 10 percent interest annually on the amount outstanding daily, compounded yearly on December 31 of each respective year, until all outstanding amounts due have been paid in full. (6) SEVERALLY LIABLE FOR PAYMENTS- The Coachella Valley Water District, the Imperial Irrigation District, and the United States shall each be severally liable, but not jointly liable, for its respective obligation to make the payments specified by this subsection. (c) ADNIMSTRATION OF SETTLEMENT TRUST FUNDS- The Secretary shall administer and distribute funds held in the Torres -Martinez Settlement Trust Funds Account, the Torres - Martinez Allottees Settlement Account I, and the Torres -Martinez Allottees Settlement Account II in accordance with the terms and conditions of the Settlement Agreement. SEC. 6. TRUST LAND ACQUISITION AND STATUS. (a) ACQUISITION AND PLACEMENT OF LANDS INTO TRUST- (1) IN GENERAL- The Secretary shall convey into trust status lands purchased or otherwise acquired by the Tribe within the areas described in paragraphs (2) and (3) in an amount not to exceed 11,800 acres in accordance with the terms, conditions, criteria, and procedures set forth in the Settlement Agreement and this Act. Subject to such terms, conditions, criteria, and procedures, all lands purchased or otherwise acquired by the Tribe and conveyed into trust status for the benefit of the Tribe pursuant to the Settlement Agreement and this Act shall be considered as if such lands were so acquired in trust status in 1909 except as (i) to water rights as provided in subsection (c), and (ii) to valid rights existing at the time of acquisition pursuant to this Act. (2) PRIMARY ACQUISITION AREA - (A) IN GENERAL- The primary area within which lands may be acquired pursuant to paragraph (1) consists of the lands located in the Primary Acquisition Area, as defined in the Settlement Agreement. The amount of acreage that may be acquired from such area is 11,800 acres less the number of acres acquired and conveyed into trust by reason of paragraph (3). (B) EFFECT OF OBJECTION- Lands referred to in subparagraph (A) may not be acquired pursuant to paragraph (1) if by majority vote-- (i) the governing body of the city within whose incorporated boundaries (as such boundaries exist on the date of the Settlement Agreement) the subject lands are situated within, or (ii) the governing body of Riverside County, California, in the event that such lands are located within an unincorporated area, r formally objects to the Tribe's request to convey the subject lands into trust and `� l S http://thomas.loc.gov/cgi-bin/query/z?c I06:H.R.4643: 009 07/12/2000 Page 6 of 8 notifies the Secretary of such objection in writing within 60 days of receiving a copy of the Tribe's request in accordance with the Settlement Agreement. Such notification shall initiate the terms, conditions, criteria, and procedures referred to in paragraph (1) in accordance with which the Secretary shall determine whether to approve the acquisition by the tribe. (3) SECONDARY ACQUISITION AREA - (A) IN GENERAL- Not more than 640 acres of land may be acquired pursuant to paragraph (1) from those certain lands located in the Secondary Acquisition Area, as defined in the Settlement Agreement. (B) EFFECT OF OBJECTION- Lands referred to in subparagraph (A) may not be acquired pursuant to paragraph (1) if by majority vote-- (i) the governing body of the city within whose incorporated boundaries (as such boundaries exist on the date of the Settlement Agreement) the subject lands are situated within, or (ii) the governing body of Riverside County, California, in the event that such lands are located within an unincorporated area, formally objects to the Tribe's request to convey the subject lands into trust and notifies the Secretary of such objection in writing within 60 days of receiving a copy of the Tribe's request in accordance with the Settlement Agreement. Such notification shall initiate the terms, conditions, criteria, and procedures referred to in paragraph (1) in accordance with which the Secretary shall determine whether to approve the acquisition by the tribe. (b) RESTRICTIONS ON GAMING- The Tribe may conduct gaming on only one site within the lands acquired pursuant to subsection 6(a)(1) as more particularly provided in the Settlement Agreement. (c) WATER RIGHTS- All lands acquired by the Tribe under subsection (a) shall-- (1) be subject to all valid water rights existing at the time of tribal acquisition, including (but not limited to) all rights under any permit or license issued under the laws of the State of California to commence an appropriation of water, to appropriate water, or to increase the amount of water appropriated; (2) be subject to the paramount rights of any person who at any time recharges or stores water in a ground water basin to recapture or recover the recharged or stored water or to authorize others to recapture or recover the recharged or stored water; and (3) continue to enjoy all valid water rights appurtenant to the land existing immediately prior to the time of tribal acquisition. SEC. 7. PERMANENT FLOWAGE EASEMENTS. http://thomas.loc.gov/cgi-bin/query/z?c 106:H.R.4643: 07/12/2000 Page 7 of 8 (a) CONVEYANCE OF EASEMENT TO COACHELLA VALLEY WATER DISTRICT- (1) TRIBAL INTEREST- The United States, in its capacity as trustee for the Tribe, as well as for any affected Indian allotment owners, and their successors and assigns, and the Tribe in its own right and that of its successors and assigns, shall convey to the Coachella Valley Water District a permanent flowage easement as to all Indian trust lands (approximately 11,800 acres) located within and below the minus 220-foot contour of the Salton Sink, in accordance with the terms and conditions of the Settlement Agreement. (2) UNITED STATES INTEREST- The United States, in its own right shall, notwithstanding any prior or present reservation or withdrawal of land of any kind, convey to the Coachella Valley Water District a permanent flowage easement as to all Federal lands (approximately 110,000 acres) located within and below the minus 220- foot contour of the Salton Sink, in accordance with the terms and conditions of the Settlement Agreement. (b) CONVEYANCE OF EASEMENT TO IMPERIAL IRRIGATION DISTRICT- (1) TRIBAL INTEREST- The United States, in its capacity as trustee for the Tribe, as well as for any affected Indian allotment owners, and their successors and assigns, and the Tribe in its own right and that of its successors and assigns, shall grant and convey to the Imperial Irrigation District a permanent flowage easement as to all Indian trust lands (approximately 11,800 acres) located within and below the minus 220-foot contour of the Salton Sink, in accordance with the terms and conditions of the Settlement Agreement. (2) UNITED STATES- The United States, in its own right shall, notwithstanding any prior or present reservation or withdrawal of land of any kind, grant and convey to the Imperial Irrigation District a permanent flowage easement as to all Federal lands (approximately 110,000 acres) located within and below the minus 220-foot contour of the Salton Sink, in accordance with the terms and conditions of the Settlement Agreement. SEC. 8. SATISFACTION OF CLAIMS, WAIVERS, AND RELEASES. (a) SATISFACTION OF CLAIMS- The benefits available to the Tribe and the allottees under the terms and conditions of the Settlement Agreement and the provisions of this Act shall constitute full and complete satisfaction of the claims by the Tribe and the allottees arising from or related to the inundation and lack of drainage of tribal and allottee lands described in section 2 of this Act and further defined in the Settlement Agreement. (b) APPROVAL OF WAIVERS AND RELEASES- The United States hereby approves and confirms the releases and waivers required by the Settlement Agreement and this Act. SEC. 9. MISCELLANEOUS PROVISIONS. (a) ELIGIBILITY FOR BENEFITS- Nothing in this Act or the Settlement Agreement shall affect the eligibility of the Tribe or its members for any Federal program or diminish the trust 5 ;? 0 oil http://thomas.loc.gov/cgi-bin/query/z?cl06:H.R.4643: 07/12/2000 Page 8 of 8 responsibility of the United States to the Tribe and its members. (b) ELIGIBILITY FOR OTHER SERVICES NOT AFFECTED- No payment pursuant to this Act shall result in the reduction or denial of any Federal services or programs to the Tribe or to members of the Tribe, to which they are entitled or eligible because of their status as a federally recognized Indian tribe or member of the Tribe. (c) PRESERVATION OF EXISTING RIGHTS- Except as provided in this Act or the Settlement Agreement, any right to which the Tribe is entitled under existing law shall not be affected or diminished. (d) AMENDMENT OF SETTLEMENT AGREEMENT- The Settlement Agreement may be amended from time to time in accordance with its terms and conditions. SEC. 10. AUTHORIZATION OF APPROPRIATIONS. There are authorized to be appropriated such sums as are necessary to carry out this Act. SEC. 11. EFFECTIVE DATE. (a) IN GENERAL- Except as provided by subsection (b), this Act shall take effect on the date of enactment of this Act. (b) EXCEPTION- Sections 4, 5, 6, 7, and 8 shall take effect on the date on which the Secretary determines the following conditions have been met: (1) The Tribe agrees to the Settlement Agreement and the provisions of this Act and executes the releases and waivers required by the Settlement Agreement and this Act. (2) The Coachella Valley Water District agrees to the Settlement Agreement and to the provisions of this Act. (3) The Imperial Irrigation District agrees to the Settlement Agreement and to the provisions of this Act. THIS SEARCH THIS DOCUMENT GO TO Next Hit Forward New Bills Search Prev Hit Back HomePage Hit List Best Sections Help Doc Contents Jai 01? http://thomas.loc.gov/cgi-bin/query/z?c 106:H.R.4643: 07/12/2000 3y l ATTACHMENT tt :.f_A. 1. � sec _. ,,•,- •, � � » . r , 1 r ,. .��j' ��;! - J r _ I d t.'.. Ir R I � l• "... � 1 I �.�k 1 +S u h _4 F•Ai'di'� kf�±tek u M ,: . L lxxtv.. _ . a.\ . I � , } � . �� I o `..-r.. _ �`_.. �.- t I • � -� �' am_..�,.....-..;;.w rx* '"�. � I., _ .tom 4 � r J'•1: �'�� {. � :' �` i-0- t �1 �f:. }'^. `{i Ali .. _ _ -._. ,. -. -__—'-r T--y-_ t, r Ilk ;. 4 •• ;-A"j' r 9 � a. - I I 4 f - ,1� ,ice Il\ - �i 1 !.`' _— ^'1� .l'�t J •�Sb )� "� �,. �'P� 1 t`�aiYl SF -. -• - r .S, rf a w4ti' - � iO w <t:�e ,eti, nnr;e -T;,� 013 F'; N 06/30/00 11:57 0303 673 9839 FPHW Q 003/008 ATTACHMENT 4 subject to the limitations, terms and conditions of this Agreement and the provisions of the Settlement Legislation. (a) The Secretary, in accordance with the terms and conditions of this Agreement and the provisions of the Settlement Legislation, shall convey up to 11,800 acres of land into trust status for the benefit of the Tribe. (b) The Tribe and the United States understand and agree that only lands purchased or otherwise acquired by the Tribe within either of the two designated acquisition areas defined and described in paragraphs (c) and (d) of this section shall be eligible for conveyance into trust status under the terms and conditions of this Agreement and the Settlement Legislation. (c) Primary Acquisition Area. The Primary Acquisition Area shall lie within the area bounded on the south by the the Riverside County Line commencing at the northwest corner of Section 6, T 9 S, R 9 E; thence running east along the Riverside County Line to.the point at which the Riverside County Line intersects the western shoreline of the Salton Sea; thence running north along the western shoreline of the Salton Sea; thence running in an easterly direction along the northern shoreline of the Salton sea and continuing until its intersection with the northwest corner of the southwest quarter of Section 34, T 7 S, R 10 E; thence running northeasterly in a straight line to northeast corner of Section 26, T 7 S, R 10 E; thence continuing in a northeasterly direction to its intersection with the Coachella Canal; thence running la r 3 014 06/30/00 11:58 12303 673 9839 FPHW QJ004/008 r northwesterly along the Coachella Canal until its intersection with the northern boundary of Section 19, T 6 S, R 9 E; thence running west in a straight line to the northwest corner of Section 20, T 6 S, R 7 E (hereinafter, "northern boundary of, the Primary Acquisition Area,,) ; thence running southeasterly in a straight line to. the northwest corner of Section 6, T 9 S, R 9 E. Attached hereto and incorporated herein as Exhibit "B" is a map outlining the Primary. Acquisition Axea. The total number of acres of land within the Primary Acquisition Area that may be conveyed into trust status in accordance with this Agreement and pursuant to the Settlement Legislation shall not exceed 11,900 less the number of acres of land situated within the Secondary Acquisition Area and conveyed into trust status in accordance with this Agreement and pursuant to the Settlement Legislation. (d) Secondary Acquisition Area: The Secondary Acquisition Area shall lie within the area bounded on the south by the northern boundary of the Primary Acquisition Area; thence commencing at the point at which the Coachella Canal intersects the northern boundary of Section 19, T 6 S, R 9 E running northwesterly along the the -Coachella Canal to its intersection with the eastern boundary of Section 3, T 5 S, R 7 E; thence running north along the eastern boundary of Section 3, T 5 S, R 7 E and continuing north La. a straight line into Section 3a, T 4 S, R 7 E to its intersection with the powerline; thence running northwesterly along the powerline until its intersection with the eastern boundary of r Section 15, T 4 S, R 6 E; thence running northwesterly in a Jul-13-00 10:49am From—RUTAN & TUCKER LLP, t RUTAN �nnKP+ CvK Waif urn wJ n RPy:.tO P ......... , ..0 ..&TUCKER., n0 ry v0 rnO�M ^ 6 rwK:n..iaw , .n[•. �JORa w o er+n caoAc, w .,;n r .ms,,.•i.,�.,na,.n: a :;, n,.a➢son cua[nn (iK ,-. - t[ntn r;nvsnvM R]acrn G CnKR4Tn CKic� anKKr + gKvP, an¢Oaa Cn➢Ta A T T 0 R N E Y 5 A T L A N +n , A P n[n. no. , iKnrvt „,�. D- Cna.n la- -nCfc' ntaoR. v+e..� wPac_ A PARTNERSn P I[VCLu DiriC PROFESSIONAL_ MwORrTiO.S Pn.,[.c .wAain- -t .,nTnc¢,,.t ,fnwn uw�,On nocrr.tfK C.,r1UK0 [ Y➢n P[n Mnt r w..... Qy,>I n I..IKK tiR. bit nnTCJN SOuHEvAR6. FOURffkrvTtl FLOOR ... - n<.P .. � alcnw„Dc-.r�nit.,�tP s ann,[n rt,yIROTTu T COSTA MESA CALIFORNIA 9206-1996 R-c n n- 6K, anantF :w[ rn a, sgacR3 NREC7 ALL -AM TO. PO.T OFF,CE wOx 1950 1— Y LCGT- ➢nor tc. -Tn..-.. Kn,c c v Cc , COSTA IUSA, C—IFORNIA 9;D2i1-19 xOutAl eGwrx w n,SD a..w, ac ..+ D ,nDwt>OnY'V ..Da �p...,va JcnF�Junn aTcc[ TEt(FnONE 71-ea1-51oo FACS,mr1 719-Sgo-,USS -�..C,nnao.s,r.. t.o>t Ovl n T, C—TO., nKR, url nn uci,.. ntw➢w yvacn IM7�RNEI ADDRESS s.ww r qn ca.m . . ntrv, . - u[ _ c.na«n July 13, 2000 The honorable Mary Sono Representative in Congress United States Congress-44th District 518 Cannon House Office Building Washington, DC 20515 Re. Torres -Martinez Desert Cahuilla Indians Dear Congresswoman Bono - ATTACHMENT 5 ,Uw..niC, Yn KntK [trr¢1r n➢R[., R•erve CG>f rvKLtnxry + ncT1K wnR[n eA1Tn wntTca n+Tw w.D Va• a +u:D.. n r u➢hKOsn + ,pnn w nnwtuTOn. ,: Onn a Knw.rw{¢ ♦Inn 4PaCn(n T[Ktnct, cnc[•C..iK ROetwr l w,nc Di,nr ..t«rnCw..n w.�t.. nrvc Otma ayn"TER ,... DRfw.w..+. >4n a TK+D lfnrvnf➢t rwDt➢:Gn w%nn T YKnaaCT . bC1n , nthw.+rn T ann nCvV .Dn v nlCnOawS Of LUun54 n raPrr»,Omn, mKYORn rKln I am the City Attorney for the City of La Quinta and write this letter on its behalf This letter is a follow-up to the City's letter elated June 29, 2000, regarding the legislation proposed to settle historic claims of the Torres-Martm_ ez Desert Calla Indians- Therein, the City requested additional information regarding the local "veto" power over property acquisitions. I have reviewed the legislation and continue Io have concerns regarding the "veto" clauses contained in Section 6, subsections (a)(2)(I3) and (a)(3)(B). The City has been informed that the veto power is intended by the parties to be absolute. The first sentence tinder the "Effect of Objection" is unequivocal, and appears to be consistent with This intent. However, the second sentence seems inconsistent with the first sentence. It states - Such notification [of an objection) shall initiate the terms, conditions, criteria, and procedures referred to in paragraph (1) in accordance with which the Secretary shall determine whether to approve the acquisition. (Section 6(a)(2)(B) and Section 6(a)(3)(B), emph. add.) If an objection results in an automatic denial of the acquisition, it should not be necessary for the Secretary to initiate the process of determining whether or not to approve the acquisition. I have spoken with Dick Young, legal counsel to the Torres-Maninez Desert Cahuilla Indians, regarding this ambiguity. Mr. Young was not sure of the genesis of the above -quoted language, but reiterated that the veto power was intended to be absolute_ He suggested that if the 110,01 S6Io-0002 95411 01 s07113r00 0 1 P r 07-13-00 09:4-5 RECEIVED FROM:+ P-02 ➢n J Jul-13-00 10:49am From—RUTAN & TUCKER LLP, &TUC3 The Honorable Mary Bono Tuly 13, 2000 Page 2 T-229 P.03/03 F-227 Cay has specific language which would clarify this, the City should direct the proposed language to your office, and send copies to all counsel in the litigation and to Mr. Brian Nestande.. This letter implements Mr. Young's suggestion - In order to clearly reflect the parties' stated intention, the City requests that the second sentence in Section 6(a)(2)(B) and Section 6(a)(3)(B) be revised to state: Upon receipt of such notification, the Secretary shall deny the acquisition_ We believe this would clarify that the denial is automatic if an objection is filed. Please note That this letter should not be construed as suggesting that the City intends to exercise its veto power with regard to any proposed acquisition. Instead, the sole purpose of this clarification is to ensure that The City Council retains the discretion to do so in the future. Thank you for your consideration of this proposed amendment. Very truly yours, RUTAN TUCKER, LLP /P M. Katherine Jenson, Attorney, City of La Quinta cc: John J_ Pena, Mayor City of La Quinta Thomas P. Genovese, City Manager, City of La Quinta Mark Weiss, Assistant City Manager, City of La Quinta Dick Young, Esq., Counsel for the Torres -Maninez Cahuilla Indians Joseph Findaro, Esq. Counsel for CVWD and III William Lazarus, Department of lustiee Counsel for The United States Mr. Brian Nestande (all cc's by telecopier) 11910156i0.000: ')5411 01 a07113/00 07-13-00 09:48 RECEIVED FROM:+ 017 r •� P.03 J`'� DEPARTMENT REPORT: 3- A JULY 20 JULY 26-28 AUGUST 1 AUGUST 15 SEPTEMBER 7 - 9 SEPTEMBER 11 SEPTEMBER 19 SEPTEMBER 26 OCTOBER 3 OCTOBER 17 CITY COUNCIL'S UPCOMING EVENTS VOLUNTEER FIREMEN'S DINNER LEAGUE OF CALIFORNIA CITIES MAYORS AND COUNCIL MEMBERS FORUM IN MONTEREY CITY COUNCIL MEETING CITY COUNCIL MEETING LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE IN ANAHEIM 3RD ANNUAL MAYOR'S CUP GOLF TOURNAMENT CITY COUNCIL MEETING JOINT MEETING OF CITY COUNCIL AND ALL CITY COMMISSIONS/BOARDS/COMMITTEES CITY COUNCIL MEETING CITY COUNCIL MEETING 527 July 2000 Monthly Planner 3 4 '5 Indepen- 2:00 PM City dence Council Day 1 Meeting Holiday 9 10 11 12 13 j 10:00 AM CVAG 7:00 PM C.V. 1 9:00 AM RCTC- 12:00 PM Public Safety- Mosquito Pena Energy/Envi- Perkins Abate. -Perkins 5:30 PM Invest- Sniff 12:00 PM CVAG 7:00 PM Plan- ment Advisory 12:00 PM Transp-Perkins 7:00 PM Commu ning Commis- Board Mayor's Lunch nity Services sion Meeting 7:00 PM Cultural Commission Arts Commission 16 9:00 AM CVB- 17:00 PM 6*00 PM Volun- Henderson Museum Ad teer Firemen's 2:00 PM City I Hoc Committee Dinner @ LQ Council Cliffhouse Meeting 1 24 25 26 27 1128 29 2:30 PM RCTC 7:00 PM Plan- 12:00 PM CVAG 3:30 PM Historic Budget -Pena ning Commis- Human/Com- Preservation sion Meeting Adolph Commission 4:00 PM DRRA Airp-Henderson League oT UanT. Iii!27 !2829 emoer... 31 6:00 PM CVAG- June ugust Exec Com-Pena S M T W T F S W T F S 1 4 5 4 5 6 7 8 9 10 9 10 11 12 11 12 13 14 15 16 17 16 17 18 19 18 19 20 21 22 23 24 23 24 25 26 25 26 27 28 29 30 30 31 Printed by Calendar Creator Plus on 07/12/2000 J�$ August 2000 Monthly Planner 1:2 3 4 5 2:00 PM City July Council S M T W T F S Meeting 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 6 7 8 9 10 11 12 7:00 PM C.V. 19:00 AM RCTC- 12:00 PM i Mosquito I Pena Energy/Envi- Abate.-Perkins 5:30 PM Invest- Sniff 7:00 PM Plan- ment Advisory 7:00 PM Cultural ning Commis- Board Arts Commission sion Meeting 13 14 15 ,16 17 1 18 19 10:00 AM CVAG 9:00 AM CVB- 3:30 PM Historic Public Safety- Henderson Preservation Perkins 2:00 PM City Commission j 12:00 PM CVAG Council Transp-Perkins Meeting 7:00 PM Commu- nity Services Commission 20 21 22 23 24 25 26 7:00 PM Plan- j 12:00 PM CVAG ning Commis- ! Human/Com- sion Meeting Adolph :4:00 PM DRRA Airp-Henderson 27 28 29 30 31 2:30 PM RCTC Budget -Pena September 6:00 PM CVAG- S M T W T F S Exec Com-Pena 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Printed by Calendar Creator Plus on 07/12/2000 5 i 9 September 2000 Monthly Planner � 2 August October S M T W T F S S M T W T F S 1 4 5 1 2 3 4 5 7 6 7 8 9 10 11 12 8 9 10 11 12 13 14 13 14 15 16 17 18 19 15 16 17 18 19 20 21 20 21 22 23 24 25 26 22 23 24 25 26 27 28 27 28 29 30 31 29 30 31 3 14 5 6 7 8 9 Labor Day 12:00 PM Holiday Mayor's Lunch Annual League Uonterence - Anaheim 10 111 12 13 14 15 16 10:00 AM CVAG 7:00 PM C.V. 9:00 AM RCTC- 12:00 PM Public Safety- Mosquito Pena Energy/Envi- Perkins Abate. -Perkins 5:30 PM Invest- Sniff 12:00 PM CVAG 7:00 PM Plan- ment Advisory 7:00 PM Cultural Transp-Perkins ning Commis- Board Arts Commission 7:00 PM Commu sion Meeting nity Services Commission 3rd Annual Mayor's Cup Golf Tournament 17 18 19 20 21 22 23 9:00 AM CVB- 7:00 AM Super - Henderson visor's Breakfast 2:00 PM City @Heritage Council Palms Meeting 3:30 PM Historic', Preservation 1 Commission 24 25 2 6 2 7 2 8 29 30 2:30 PM RCTC 7:00 PM Plan- 12:00 PM CVAG Budget -Pena ning Commis- Human/Com- 6:00 PM CVAG- sion Meeting Adolph Exec Com-Pena 14:00 PM DRRA Airp-Henderson Printed by CaIeIndar Creator Plus on 07 12/2000 3n 530 DEPARTMENT REPORT: q _A 4 s(P Qu&& U rY 5 OF �s4 TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety —rI4 DATE: July 18, 2000 RE: Monthly Department Report - June 2000 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and business licenses for the month of June. The reports depict the following highlights: • Year to date building permit valuation is $165,467,342.45 which represents an issuance of 1,935 building permits through June; • 1,387 animal control cases have been handled through June; • 930 code compliance cases have been initiated through June; • 14 new licenses were issued to La Quinta based businesses in June. 531 N O (fl O O O O O O O O O O CO O O I�t 00 CO O O O O O O O O O O O O ~ 00 (n T O O O O O O O O O O O 0 LC) O O CA M W It N T M LO (D M V 0 (O N N 00 N N (O Q N f` tt N LO IL r T U m O O LC) O O O O O O O O O O O I C:) C) C-) U*) M O T O O O O O O C?O O C?O O O O LC) n. = O 0 w 0 0 0 CD O 0 O C) 0 0 0 0 6 0 Z F- v Vi LO O O t` r 00 Q (O Nt N LO O LO O It I` O T r ti O ! 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Z J O ( (C)N (M I- 00 N (A CM pl O O) N C) rl: � ti LO M � ; CA Lf) C) C) O (D �— 0 T N It N co N M N c) T C00 M 00 C r O Q N T J W J O O O O O O N O O O O O O O O LC) O O O O 0 LC) O' O CD LO LO LL, W= Q CA O O l7 O O M 0 d > Ce) Ln LO ti LC) LC) 't � 00 O It It CA CV) r- O CO N >- (' Z Q LO 00 � N O 00 Ch f� Il- 00 I— 00 I- 00 N N ti O O O LO O ti (C 00 "Zt T N r r LO Ln I- N � cM F_' Z 0 ti O 00 O (O CV ti LC) O ti -- CO ti � O ti I LC) � () Q U') I` O O O tl- r— It N CM T Ch CO 't Il- O J V ti CO CD Ln T r r CM CM L-0 r r r r co M r- I T LC) (O (n O O O LC) O O O O O O O O O O O O O LO Z M O O O O O O O� O O O O O O O O Ln 0 x (O O O LC) O O O Ch 00 O O O N O T O r- O �% CO T co N It ti O I- O O) � O O co c) O LO T Z 0 LC) co LO T II- LC) CD N �t Nt M N N T T CO j (A M r co T T N co O 00 N N M M M O M r O 00 a Y (D co m CO M LO N T N "t T G J 1 W LC) 00 N LO 00 � N CO I CM 00 r m LO y 0 O T T 00 O N r (0 N N M O Z O C) w H J =I U J w J! W' Z WW CM I j C N 0�01 O CO O O CM C+7 't Lf) w 0^ r 1rLa O 0 O T 0 O;� 0 O N d x F- �!r co ( T 00 U) r LL f c G 2 Q T P- 0 ,Q w w I0 W J �! J J Q Z O J J Q Z O W U J_ Q Q J QI U F- - 0- -- O Z IA_ LL- Q w w Q Z z Z d J LaL Z Z O J m Q 2 m g U) J J O W O (D J w W 0 W 0 a 0 JWU V 0 g < o w wm J's ? o o f W J O w - a owa a o a c� �n U 532 002 ANIMAL CONTROL REPORT FOR: June, 2000 S .Alexander/J. Olivas/J. Mi suraca ANIMAL PICKUPS INCIDENTS YEAR TO DATE: HANDLED: YEAR TO DATE: Doss Alive 34 244 Dead 4 57, Cats Alive 22 76 Dead 4 37 Other Animals Alive 2 36 Dead 11 54 TOTAL ANIMALS Alive 58 356 Dead 19 148 TOTAL ANIMALS REMOVED 77 504 VIOLATIONS: Dogs at Large Noise Disturbance Defecation removal License Violation Other Monthly Total YEAR TO DATE No Owner 16 0 0 0 0 16 150 Bite Reports Animal Trap Set Ups Cruelty to Animals Invest Vicious Animal Restraining Order Special Hour patrols Zoning Violations Lost & Found Animal Rescue Outside Agency City Hall Reclaims Other TOTALS Warnings 13 0 0 0 0 13 68 TOTAL MONTHLY INCIDENTS HANDLED: 243 YEAR TO DATE INCIDENTS HANDLED: 1,387 1 13 6 44 2 9 0 0 27 5 1 10 19 115 1 3 162 23 12 54 113 521 Citations 6 0 0 16 0 22 144 003 533 CODE COMPLIANCE REPORT: JUNE, 2000 ABATEMENTS: YEAR TO DATE: Nuisance Abatements Started 82 329 Weed Abatements Started 4 26 Vehicle Abatements Started 125 516 Dwelling Abatements Started 8 59 TOTAL STARTED 219 930 TOTAL COMPLETED 291 1,237 Home Occupation Inspections 23 80 Business Licenses 25 109 Public Service 266 1,920 Garage Sale Permits 121 755 .J 4 534 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4 1 00000000000000 l N N N N N N N N N N N N N N \ O N N- M M 4 O a O N OO N N N N :z N N :z N N OO N I (p CD cD O CD co CD CD cc) CD cD co cD co 0 0 0 0 0 0 0 0 0 0 0 0 0 0 J 0 Q Z Z Q O O Z O- 0 Q Z > O LL Z Y w w > w 0 0 LLJ 0 0U =0Z JU)i OmZ = O IJiw-JnNLLJ 0 — Q�Zz LLcnQ��O>tYQwZ �L) zC W— W �J I Lij LL N Ix J J J IX Q� W �Iw -j Z 0 0 w 0 w 0 Lu z w¢ HUU�a.�a�?>C9� CO U) O f- O M O h d' I- M LO O m O cD LO A N cD 1- V I-- LO O O O CO O '7 O 04 N �-- Cp M e� CO CDO e�- Ono . ,LO U) O O N r 9I- 00 CD CD I• I` I- co v co w I� C LO � O cM M � � � 3r, M cM � � m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 I cD (D CD to CD co CD cD cD co CD (D co CD u7 In u7 C •N 0 0 M 0 M 0� lM M M M CM M M M U7 U) 00LO U) In U) N N N N N N N N N N N N N N d a+ 10 N .0 l Q Q Q Q Q Q Q Q Q Q Q Q Q Q �UUUUUUUUUUUUUU Z Z Z Z Z Z Z Z Z Z Z Z Z Z �aaaaaaaaaaaaaa �'gggggggggg�ggg O U Y W � O W •- W of I- J Cn > m W O w Q O O t 0 m w 0 m d Q x Z=C7C9QZWQZ2�W� MMUr ��m W J>QmX>Cn ��O000ZOcn0�c. � o In o 0 o In In o fn In In In In � M O cD 0) 0) m � fN con1- 1-� 0 r- 0 F- It� U r- Y J Q LU of M W J of Z U Z Z W Z} w U) W O U Z V �oo >CU UZ> 00 J d J > p~ w Z QW OZw I—S O�UW'n ULU fnF- ZO LLI agU>> �U-_ Z Z) ZOJ OU ZQ O LL EoLL.Om0 �aO cn0 zzwnW OwNwZ>0E-W O W 0 J m>- ~> XZW C LL w O w w (a LL (L Q= Oacnncn2mZ)2JJ F- U m oW00LU 002O J�0 0 MHD� p cD r U) O Ln O N O op op O C U7 M O M O 0 0 0 CA O 0 _O r- U) N Ln U') cn M 00 0 0 00 0 0 0 0 0 0 0 0 0 0 535 005 DEPARTMENT REPORT: 5 A V - 5 OF TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR DATE: JULY 18, 2000 SUBJECT: DEPARTMENT REPORT FOR THE MONTH OF JUNE Attached please find a copy of the Community Development Report which outlines the current cases processed by staff for the month of June. PAMonthly Department Report.wpd 536 36 z W H Q (L W H w 2 a 0 W W 0 F— z O U 0 0 N W z 7 O a z O H a y W a a) 0 U N c a a a a a a a a a o a a a a a a) a) a) a) a) a) a) a) a) a) a) a) a) a) E E E E E E E E E E E E E E -0 -0 -0 -0 .Q -0 -0 -0 .Q cn- c -0 -0 -0 - 7 : O 7 O 7 O 7 7 — O 7 7 O O O N O (n cn N co (n cn cn cn O co cn O O N Co N O U) .— N O O a) t O cn cn + C F C �O a) E c v) a) W ocn }, cn C a) a O c a) E a) O c c cc U w a) 1 soc a E Q Q a) c Q j cn L C N Q. aO+ a c N m 0 m �a Q a) p > .n E U O E Q c Q o *' a) c a) a CD +' O Oa. 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O Cn C ' +, C a) m m O a) a) a) ' a) > a) O a) +-� a O C N (n a O a > O 7 0 M O 7 0 c0 cn y 7 a) O =p u Q 7 a) C 6 O co o a cr C O a) L C O a) O• a— M N C a N a) DC U cv 'a 2 o DC cn a. oC rn cn C = CO C 0) W U) M �- a N w It a a LLi co M J o L 0 M O �'r) U 0) a' 0 >O L m 00 O L O Q 06 N � mCl) oo ac°, 0) •C o Q y U (L LL U U d r m c° 0 0 N cc CO Cfl CY) O O N M J n CO J 6 It 1 0 O O d J O M O M � 0 1 00 O N 00 0' +f0., 0a 0LO N M OM ca 0' -O 0 N a) N0 a n-d O a.O C dN C 0 0 fn (n N d 0 I— (n N LLL (n 533 003 M i 0 U d 0 CL Qc-aa CM co C c 0 O E L 0 O c ca L 0 p c Q ca O > O Q Q LO >' N co >, 0 U� Q J Qa-U .a a) > O c- Q , M O N o (0 aU U CC QC N rn c co _ cn i o p .° c 0� 0 c° t > 0 c c ° rn o ca Cl)LO ° N O +' �_ +' n as 0 p C> M ° Q� c 0 "6 >� O L Z a) N C 0 co Q U L +O+ a) 0 i O O a) L O O c co O7 a) O C N 0 U c L' O ca L a) ` ca c a3 +, O .� 0' 0 U O t CA +- CL w cc U ca ` -- �} � 0 O U) -0 U — U Cl) a) O -° > .— _ � O .+, U� Ca U Cl) C C O O C ca C CUo C co ca 0 -0 "O > � +' C° 0 � � N C 0 "0 � a) .0 +O, _ N O N c co O cLa 0 O Q ++ L O a) 'r C1 O 0 a) 0 Q C O 0 U O C Z ++ N 0 +1 O Q H +r O ca 3 c L N 0 ++ C a) U C� O i O ca U C +-' c a) U C 0> Q Co O E� O 0 L 0 L O N = C �-' L a) O cn +OL+ +j O O U fa '++ a) Q O > C 'p +� U cn C +� C C p 0 E c 0 0 +l ca ca L }, v n' � c� Q° U O m 'a �� O C ca c0 a O N U a) +' fa U a) CD +J ca L C O �"' U Q N m C p• a) O C 0 0 'D Q`- C ca O O O p I— L > +' C7 O U O O O > .0 > (n "O E O N N L > CL N p Q C 0 CL U 0 CL N— p a) co +, 0 L O 0> 0 L C -0 0-0 a) E> ° �a Q U O OL ca 0 ca O C O L Q U L CO a— O° L D a7 `+— C1 O '+, > O +, -C Co c �= O p ca >� 0( i p U ca O L C c 0 U L L a) 0 LO 0-C O L O c a) L *' O cn O `� p O p O +, t +, '++ E +J N ° 4- 0 +' `�— 00 +' 55 a) Co in O CO +ti+ O L C" 0 E m a) cn 'a cn 0 p= U O cn Cl) L C C cr 0 C C C a m 0 cn ° -a ms, 0 CD N cr c CO 0 cLa 0 Q a) +1 c cc aC crU)a cno cn •� m 0 a�i OCOQ 0 ca crow OCr _� cC cn> cOC > t _ U-) U) E L ~ O C7 co o O c CD O 0 ° , a) 0 .� Ez 4 Q 1 O,-- O 0 C.)o o._ O 0 O +J N c J OODU N 0 c cn �U a)�Y �0 + CL Q a7 E cn° Q� ° C '+- �00 O N UMfn LU 0 •0 p d O +� M �— o� C � �CLCCoo� � CL -7 co c) -j 0 0 0 U) 00 0(D +- o � =cc ovao 6LU ov oo E 0 � C) +, ° O 9 >, ° O 0 O rn a N 4 0 a) Q oc) U) c N c n- 00 � O NOC7O n O � N't Q a o 2> 0 a) U)u 0) p 0 (/JNLLU Q a7 0 u1NNZ> CL a) (nN06 D 0 >U CL a) I —a 0 539k 0 o.; O o L Q Q I r. 00 N (0 I CL U 0 0 N U 2 n 00 I CL U N_ 00 , rn c cc cn 0 � O 0 cn a) O' ca w LO .a z •� (D Q -a p c C 7 fn >, C)O L O c C a ca _ E 4 4 0 U CC O 4 p U) L C 7 O( L N L ` N +I E c L °� Q C a 00 o Z 0 o o > o 00 a �� > cno � m � (n Lii L, L p U L) E L fl. 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Q 4. �_ O L a� -C 0 C ^a), W c� J C LJJ 0 Y O 0) C O c O M CD 0� O O N O M N N 2 N - CL � "O C UOC cl I~-- U) H� 540 U05 Ln R F- O m W D Q H F- W O a Q W c p O 0 o 0 0 0 0 0 0 0 0 O o LO c o 0 0 0 a M M MCV G cfl ca n N M I� d co a� U 7 O N v O M C'1 O O N M N M M C V- N i- r' I� co M O d N O R E o 0 O o 0 0 0 0 'OR 0 C 0 O O O O O O O ° O O O n O M 00 M O N 0 O O C Q O p M O O h O y O O n q* O O co O O O +`• _ M C O a o a a LR a co C M C ci a Nle °�' � °°' ' ° 0 r N W J N Yv � R O cc O � � d Oca .I O v v N O v ° H d c O "• O •O L t+ O 2 i a as co , c � a C7 i 0 W O a !0 IM Co t� a d C� r. a (a am CLt 16 O d Co O � a > V m a a a o L. L c m = o C v0- C ; C y i cc cc cc cc a m m oC C7 Q W W W ua G a ua a V H O V C C W d C C Q J N N 41 C: V C O Z ca LL o N N y v O m= y v v C C v = O C: a a c= c CL (D H == a E £ E U a UO a C7 541 006 LW -TDEPARTMENT REPORT: �- A 0c&t,, 4 u�l'Gu c�M OF TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: MARNI KUNSMAN, RECREATION SUPERVISOR VIA: DODIE HORVITZ, COMMUNITY SERVICES DIRECTO DATE: JULY 18, 2000 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF JUNE 2000 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF AUGUST 2000: Aug 4 *"Eat Right to Stay Healthy" Seminar, Senior Center Aug 5 La Quinta Summer Golf Tour, Desert Willow Golf Resort Aug 8 *Financial Seminar, Senior Center Aug 8 Beginning Computers, Boys & Girls Club of La Quinta Aug 9 Intermediate Computers, Boys & Girls Club of La Quinta Aug 12 Sleep, Dreams & Interpretations Seminar, La Quinta Boys & Girls Club Aug 12 La Quinta Summer Golf Tour, La Quinta Resort & Club, Dunes Course Aug 12 Mastering Microsoft Excel Computer Seminar, La Quinta Boys & Girls Club Aug 12 *Putting Contest, Senior Center Aug 15 *Legal Consultation, Senior Center Aug 15 *Free Hearing Consultation and Hearing Aid Check, Senior Center Aug 17 Shopping Excursion to South Coast Plaza or Fashion Island Aug 19 La Quinta Summer Golf Tour, Mission Hills Resort -Pete Dye Course Aug 21 *CPR Class, Senior Center Aug 22 *Summer Cooking Class, Senior Center Aug 24 *Back to School Luncheon, Senior Center Aug 24 "How to Win the Money Game" Financial Workshop, Senior Center Aug 26 La Quinta Summer Golf Tour, Palm Valley Country Club Aug 26 Sleep, Dreams & Interpretations Seminar, La Quinta Boys & Girls Club Aug 29 *Free Cholesterol, Glucose and Blood Pressure Screening, Senior Center * Senior Center Program, Class or Event 5 11 2. T4ht 4 stA Q" Community Services Department Attendance Report for the month of June 2000 Summary Sheet Program 2000 1999 Variance Meetings Per Month 2000 1999 Leisure Classes 173 72 101 161 14 Special Events 193 55 138 5 2 Adult Sports 400 808 -408 10 13 Senior Center 1618 1440 178 105 88 Fritz Burns Park Pool 2500 2600 -100 30 30 Program Totals 4884 4975 -91 166 147 Senior Services Senior Center 940 952 -12 14 16 Total 940 952 -12 14 16 Sports Complex Use LQ Sports & Youth 750 600 150 8 4 Total 750 600 150 8 4 Total Programs 6574 6527 471 188 167 Volunteer Hours Senior Center 752 683 69 Meals on Wheels 61 23 38 Total Volunteer Hours 813 706 107 Monthly Revenue Senior Center $ 3,452.50 $ 3,296.09 $ 156.41 Community Services $11,206.00 $ 9,100.00 $ 2,106.00 Rental Income $ 1,562.50 $ - $ 1,562.50 Total Revenue $16,221.00 $ 12,396.09 $ 3,824.91 Revenue Year to Date Senior Center $71,520.50 $37,764.00 $33,756.50 Community Services $81,740.90 $47,357.00 $26,193.90 Rental Income $10,635.00 $14,287.00 -$3,562.00 Total Revenue to Date $163,896.40 $99,408.00 $56,388.40 543 0.51,2, Community Services Program Report for June 2000 2000 2000 long 1000 innn 1000 Participants Total Participation Participants Total Participation Variance Meetings Meetings Leisure Classes Beginning Yoga 17 34 0 0 34 2 0 Beg. Computers Mon. 9 27 10 10 17 3 1 Beg. Computers Tues. 10 30 10 10 20 3 1 Int. Computers Wed. 9 27 8 8 19 3 1 French Conversation 16 16 0 0 16 1 0 Low Impact Aerobics 14 14 22 44 -30 2 1 Beg. Ballroom Dance 15 15 0 0 15 1 0 Int. Ballroom Dance 101 10 0 01 101 11 0 Totals 1001 1731 50 721 1011 16 1 4 2000 2000 1999 1999 2000 1999 Participants Total Participation Participants Total Participation Variance Meetings Meetings Special Events Newport Beach Trip 13 13 13 13 0 1 1 Golf Tour, Cimarron 56 56 0 0 56 1 0 Golf Tour, Sun City 52 52 0 0 52 1 0 Golf Tour, Desert Dunes 52 52 42 42 10 1 1 2 on 2 Grass Volleyball 20 20 0 0 20 1 0 Totals 193 193 55 55 138 5 2 2000 2000 1999 1999 2000 1999 Participants Total Participation Participants Total Participation Variance Meetings Meetings Adult Sports Open Basketball M/T 80 80 88 88 -8 8 9 Adult Soccer League 160 320 180 720 -400 2 4 Totals 240 400 268 808 -408 10 13 Recreation Totals 1 5331 7661 3731 935 -1691 311 19 Page 2 544 0nj3 Senior Center Attendance 2000 2000 1999 1999 e steredTotal a istered Total Meetings artici ants artici ation Participation Variance 2000 1999 Senior Activities Ballroom Dance, Comp Class 13 13 0 0 13 1 0 Bridge, ACBL 123 123 207 207 -84 4 5 Bridge, Duplicate/Social 353 353 236 236 117 13 12 Golden Tones 59 59 0 0 59 5 0 Ice Cream Social 47 47 54 54 -7 6 3 Monthly Birthday Party 36 36 33 33 3 1 1 Monthly Luncheon 129 129 57 57 72 1 1 Movie Time 86 86 54 54 32 10 4 Putting Contest 6 6 14 14 -8 1 1 Seminars 42 42 50 50 -8 3 5 Television Viewing 42 42 39 39 3 n/a n/a Tennis 28 28 10 10 18 6 1 Senior Activity Total 964 964 754 754 210 51 33 Senior Leisure Courses Ballroom Dance 13 19 10 30 -11 41 4 Ceramics 13 52 29 29 23 51 3 Computer 25 25 37 78 -53 51 13 Computer Tutor 6 6 4 4 2 6 3 CPR Class 6 6 7 7 -1 1 1 Exercise 60 447 61 461 -14 17 17 Healthy Cooking Class 8 8 0 0 8 1 0 Senior Leisure Courses Total 131 563 148 609 -46 39 41 Senior Leisure Classes Arts and Crafts 27 27 36 36 -9 4 5 Painting 17 17 13 13 4 4 5 Quilting 40 40 28 28 12 5 4 Tap Dance 7 7 0 0 7 2 0 Senior Leisure Classes Total 91 91 77 77 14 15 14 TOTAL SENIOR PROGRAMS 1186 1618 979 1440 178 105 88 Senior Services A.A.R.P. "55 Alive" 32 32 35 35 -3 21 2 Ambassadors 63 63 65 65 -2 n/a I n/a Blood Pressure Check 20 20 43 43 -23 31 5 Census 2000 43 43 0 0 43 n/a I n/a FIND Food Distribution 466 466 479 479 -13 51 4 Hearing Consultation 2 2 4 4 -2 11 1 Homeowner/Renter Tax Assistance 33 33 0 0 33 n/a n/a Information/Referral/Outreach 269 269 290 290 -21 n/a n/a Legal Consultation 8 8 31 31 -23 1 2 Share Meetings/Sign-up 4 4 5 5 -1 2 2 TOTAL SENIOR SERVICES 940 940 952 952 -12 14 16 SENIOR CENTER TOTAL 2126 2558 1931 2392 166 119 104 Page 3 0 &4 5 11�(�T �Y DEPARTMENT REPORT: S' A 4 S4� OF f1 TO: The Honorable Mayor and Members of the City Council FROM: Chris A. Vogt, Public Works Director/City Engineer DATE: July 18, 2000 RE: Public Works/Engineering Department Report for the Month of June 2000 Attached please find the following: 1. Summary of Citizen Request reports received; 2. Summary of Graffiti reports received; 3. Plan Check Applications received; 4. Encroachment Permits received; 5. List of Capital Improvement Project status; 6. Maintenance Report. &' 2t'— Chris A. 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M0MMM-NNN00rD NNNNNNNNNNNNM I, I,MMM0 CO (D CD (O CO - CO M (D 000 co CO (O CO fD (O \\\\\\\\\\\\\\\\\\ (O CO !Z- CO (O O M M CO CO M O 0 t0 (O (O M O CO 550 005 MONTHLY PROJECT STATUS SUMMARY Capital Improvement Projects FN 1999/2000 June 2000 Project Name/No. Contract Complete Complete Scheduled Amount last to Date Construction Month Start/Completion City Entrance Monuments 98-05 $257,100 Award 0% 99% August, May, 2000 5/18/99 1999 Miles Ave/Washington St. $1,310,649 0% 100% Sept 21, Mar 12, 1999 Imprvmts / 98-07 Award 6/22/99 `98 Washington St. Widening/ Ave 50 $2,428,700 0% 98% Sept, 1999 April, 2000 to Village Ctn. 98-09 Award 6/22/99 Rondo Drainage Channel, 98-11 $165,106 Award 90% 90% April 2000 July, 2000 3/7/00 Parc La Quinta Electrical Under $126,430 0% 100% Jan 1999 July 1999 grounding 98-14 Various Citywide Street $236,793 Award 0% 95% Sept 1999 Mar 2000 Improvements, Signals, 98-15 9/7/99 Fritz Burns Park/ Bear Creek Bike $219,807 0% 70% July 1999 July Path Retrofit/rest stops 98-16 2000 Avenue 50 Pavement $259,783 Award 0% 100% Dec 1999 Feb 2000 Rehabilitation 98-17 10/19/99 Ave 50 Median Landscape 99-01 $210,000 Award 0% 100% July, 1999 Sept, 1999 5/18/99 Jefferson Street Improvements $6,876,876 6% 7% April, 2000 March, 2001 HWY111 to Ave 54, 99-05 Award 6/29/99 Tampico, Sinaloa & Ave 52 $346,211 Award 0% 95% Jan. , 2000 March, 2000 T:\PWDEPT\CIPDIV\MPSSMST_REPORT\2000\0006Mpsmst.wpd 551, Revised T69 91111�IIII��IIIII�i11��111111111111111i�� "311111111��IIIIIIIII��I�IIIIIIIIIIIIIii�� IIIIIII��IIIIIIII�i'i111111��i11111�1�1�11�1�� Ii11IiI11�M:1iI�I111I1�I��I��1II�I�III�I�IM��1 �I�I�I�III��IIIIIii11�11��I�1111111111111i�� '�Ii/�,�11/'�d/'IIIi11l,�it„oI,I111111111111�ii� =3111�11111��1�1�1�1��1111111111111111�1 m o c rn rn _ � 3 °' m c °L0 v mfE. cw0 1O �' o aci m o 7i E u' 0 0 ... ... ... .. ....... 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[.E) E = (D 0 E w (D 0) -0 4) (D >T La E E L 0) 'E a) I- -6 0 LU U) 0 COL > COL 2 d � Z5 2 S CD co cn 0 FL E c 0 0 E Department Report No; 9- A POLICE REPORT Inside this issue: Tune Significant Activity Report School Resource Officer Reports for ]une Le Quints Target Team ]une Report May Crime Statistics Sum- mary Special points of inter- est from the Crime Sta- tistic Summary: • Vehicle Theft reports are up slightly but still below seasonal average. + Reports of Domestic Violence are continuing a steady, grad- ualincrease. • Vandalism report stats are starting to increase again even though the YTD totals are con- siderably less than last year. • Non -injury accidents statistics continue to escalate. MAY/7UN 2000 La Quinta adds two new positions to the Police Department — Deputy Adams and Sgt. Ammons La Quinta residents will soon see Deputy Dave Adams, the City's first mo- torcycle officer, working traffic enforcement. Dave, a resident of La Quints, is an eleven year veteran law enforcement officer. A for- mer marine, Deputy Adams brings a wealth of training and experience to his new assignment. He tells us that he chose La Quinta as his permanent home for his family — wife Betty and three children — "because of the positive atmosphere the City provides to the community." Sgt. Gregory Ammons has lived in the Coachella Val- ley during his entire tenure with out Department --14 years. His assignments have taken him throughout the County in positions as varied as the Emergency Services Team (SWAT), In- vestigations, Coachella From left to right: Deputy David Adams and Sgt. Gregory Ammons chosen to fill new positions created by a recent contract amendment for law enforcement services. Valley Narcotics Task Force, Field TrainingOffi- cer, etc. Greg a former Military Police Officer in the U.S. Armed Forces, is a graduate of SLI, Supervi- sory Leadership Institute through POST and is cur- rently working on his BA Degree in Criminal Justice. He and his wife, Dawn, have one son. In his position as a Dedi- cated Sergeant, you can expect to see Greg patrol- ling the streets and coordi- nating police programs. Station Awards Deputy for Outstanding La Quinta Investigation Deputy Matt Diaz was recog- nized by the Supervisors of the Indio Sheriff's Station for the extra initiative he applied to the investigation, appre- hension and felony filing on two "taggers" that were creat- ing havoc in the City of La Quints during the early part of this year. He obtained con- fessions for numerous acts of vandalism to the La Quints High School, La Quints Auto Mall, Desert Sands Unified School district, and various billboards along Highway 111. The felony filing with the District Attorneys Office was a model test case under the new "Gang Violence and Juvenile Crime Prevention Act Kudos for a Job Well Donel 554 4A QUINTA POLICE DEPARTMENT Significant Incidents / Highlights May / JUNE, 2000 CALLS FOR SERVICE 05/31 (Wed) 50 06/16 (Fri) 51 06/01 (Thu) 66 06/17 (Sat) 51 06/02 (Fri) 39 06/18 (Sun) 43 06/03 (Sat) 50 06/19 (Mon) 46 06/04 (Sun) 39 06/20 (Tue) 51 06/05 (Mon) 46 06/21 (Wed) 58 06/06 (Tue) 43 06/22 (Thu) 61 06/07 (Wed) 44 06/23 (Fri) 40 06/08 (Thu) 46 06/24 (Sat) 51 06/09 (Fri) 59 06/25 (Sun) 31 06/10 (Sat) 48 06/26 (Mon) 30 06/11 (Sun) 34 06/27 (Tue) 31 06/12 (Mon) 35 06/28 (Wed) 46 06/13 (Tue) 41 06/29 (Thu) -- 06/14 (Wed) 38 06/30 (Fri) -- 06/15 (Thu) 50 TOTAL CALLS: 1287 (Averaging 44 calls per day for the reporting period) (Includes self -initiated activity and citations issued) SIGNIFICANT ACTIVITY 05/31 A non -injury, hit and run, traffic collision at Ave. Obregon x Calle Montezuma. The 24 year old Coachella man was displaying false registration tabs, failed to yield, ran (2) stop signs, crashed his vehicle and fled on foot. A 20 year old Indio female was arrested at Hwy. 111 x Washington Street for being under the influence of drugs. A non -injury traffic collision occurred at Washington Street x Eisenhower Drive. PCF of 22350 VC. 06/01 A vehicle theft was reported in the 53000 block of Ave. Herrera. The victim stated that he knows the 15 year old suspect who took the car from inside the victim's garage. A burglary was reported in the 79000 block of Iris Lane. Suspect(s) entered the unlocked garage and removed (2) computers and monitors. A non -injury traffic collision occurred at Eisenhower Drive x La Quinta Resort drive. A pick-up was rear ended by a large passenger car. PCF 22350 VC.. 5 )' A 31 year old Indio man was arrested for DUI at Miles Ave. x Adams Street. A hit & run collision was reported in the Dominos Pizza parking lot. The suspect and his vehicle were located, however, the victim did not desire prosecution. A battery was reported in the 51000 block of Ave. Alvarado. Involved was a 40 year old mother and her 10 year old daughter. An argument led to a pushing match which resulted in mom receiving a broken left hand. No prosecution was desired. A petty theft occurred at Walmart. A locked BMX bicycle was taken from in front of the store. 06/02 A 17 year old was arrested for an outstanding juvenile arrest warrant. A 36 year old La Quinta man was arrested for spousal abuse, terrorist threats and for possession of a firearm with altered serial number. The suspect was released on bail the following day and picked up by the female (victim), stating that it was fine for him to stay at her apartment. 06/03 Several incidents of graffiti were reported in the cove area. The suspect(s) signed the graffiti with the gang name of "La Quinta Tiny Locos." 06/04 A 43 year old Indio man was arrested at Wells Fargo bank after attempting to cash a stolen check. A 37 year old La Quinta man was arrested in the 54000 block of Ave. Alvarado, after an argument with a neighbor led him to attempt to assault him with a pick axe. No one was injured. 06/05 A petty theft was reported in the 54000 block of Ave. Martinez. Suspect(s) entered an unlocked vehicle, parked in the driveway and removed a garage door opener and (2) sets of keys. A 24 year old La Quinta man was arrested for possessing a controlled substance, in the 46000 block of Dune Palms Road. The Dodge City auto dealership reported a burglary to a new Jeep Grand Cherokee. Also taken, from a storage shed, was a hand drill. 06/06 A 21 year old Coachella man was arrested at Walmart for shoplifting. 06/07 A 69 year old male was found in the traffic lanes, at Ave. Vallejo x Calle Sonora, waiving at cars. The man apparently suffers from Alzheimers and was transported to Indio Mental Health for his safety. 06/08 A 59 year old female, who suffered from several medical problems, passed away in the 54000 block of Ave. Mendoza. No foul play is suspected. A 31 year old parolee was identified as the suspect in an attempted theft at the La Quinta High School. The victim confronted the suspect and the suspect fled. The victim identified the suspect in a photographic line-up. 2 550 A hit & run traffic collision occurred at S.R. I I I x Washington Street. The victim followed the suspect to the 46000 block of Dune Palms, where he was contacted by Police. 06/09 Nothing notable. 06/10 A 72 year old man was arrested for DUI in front of La Quinta Palms on Fred Waring. A hit & run traffic collision occurred near 52700 Eisenhower Drive. No suspect leads were available. A 33 year old Coachella man was arrested at Miles x Jefferson Street, for driving with a suspended license, providing false information to an officer and several other traffic related violations. Several reports of vandalism to mail boxes were reported in the 53000 block of Ave. Obregon. One mail box appeared to have a bullet hole in it. There are no suspect leads. Dodge City reported a vehicle burglary to Jeep Grand Cherokee. Taken was a computer chip. This is the third incident in recent weeks. A La Quinta youth attempted to steal a bicycle from an open garage. The victim witnessed the theft and gave chase on another bike, catching the suspect about a block away and detaining him for Police. 06/11 Nothing notable. 06/12 A 17 year old La Quinta juvenile was arrested for possessing marijuana at the Adams Park. A domestic violence incident was reported in the 51000 block of Ave. Alvarado. The female involved hit her significant other in the head with a shoe. No prosecution was desired. 06/13 A 1977 Datsun pick-up was stolen from the 77000 block of Calle Hidalgo. A 14 year old was reported as a runaway in the 52000 block of Ave. Navarro. The female returned later in the day and told her mother that she had been in the backyard smoking cigarettes. 06/14 A non -injury DUI related traffic collision occurred in the 53000 block of Ave. Martinez. The 20 year old driver was transported to the hospital for treatment and released to his mother. Charges filed out of custody. 06/15 A Chevrolet S-10 pick-up was burglarized and vandalized in the 51000 block of Ave. Herrera. The stereo system was stolen, the tires were slashed and the windows broken. 06/16 Nothing notable. 06/17 A single vehicle, DUI related, roll-over traffic collision occurred on Ave. 52 east of Washington Street. The driver fled from the scene, leaving an injured passenger and his identification behind. A 36 year old female was arrested for DUI at Ave. 52 x Jefferson Street. 3 557 06/18 Nothing notable. 06/19 A 39 year old La Quinta male was arrested for domestic violence after repeatedly punching and pulling his 37 year old girlfriends hair, while driving home from a Palm Desert nightclub. A 63 year old male was arrested at Carts Jr. for public intoxication. A non -injury traffic collision occurred at Washington Street x Highland Palms, A 31 year old female was rear ended by a 22 year old male while she was stopped at a red signal. PCF 22350 VC.. 06/20 A grand theft/ vandalism occurred at Dodge City. A security guard observed a white male suspect throw a wheel and tire over the dealership's east wall. The suspect then saw the security guard and jumped the south wall. The suspect fled to a newer Jeep Grand Cherokee where a second suspect was waiting and the two sped away. No other suspect leads are available. 06/21 A minor injury traffic collision occurred at Calle Monterey west of Ave. Vallejo. The vehicle collided with a three year old juvenile riding a scooter. The child received minor abrasions and was taken to the doctor by the parents. No speed or alcohol violations were involved. An arson was reported in the 51000 block of Ave. Carranza. Unknown suspect(s) sprayed the front of a residence with a flammable substance and ignited it. Minor damage resulted, possibly gang related. A 33 year old Coachella man was arrested for a felony probation violation warrant at Calle Tampico x Eisenhower Drive. 06/22 A burglary/ forgery was reported in the 50000 block of Calle Rondo. A 21 year old La Quinta male broke into a construction trailer and stole several items. Many of the items were recovered at Rocky's Pawn Shop in Indio. 06/23 Two persons were arrested at Walmart after stealing pellet guns and CO2 cartridges. 06/24 Nothing notable. 06/25 A 38 year old resident of La Quinta arrested for shoplifting and a felony warrant. 06/26 A 30 year old female and 24 year old male, both of Coachella, were arrested at Jefferson St. and Ave. 50 for possession of approximately 223 grams of methamphetamine. Non -injury traffic accident at Madrid and Vallejo. A 17 year old female took her fathers van without permission and struck a parked car. 06/27 Hit and run traffic accident at Washington St. and Fred Waring Dr. A 19 year old male suspect fled the scene to the area of Fred Waring a Jefferson St. He was driven back to the scene by a witness after he drove off the road. Female victim of the accident had complaints of pain only. Suspect booked into Indio jail. 06/28 Nothing notable. 4 558 Riverside County Sheriffs Department La inta Target Team Monthly Report June 2000 Deputy Thomas Brewster and Deputy Edward 'rice The following is a summary of the Target Team activities for the month of June. Ongoing investigations 4 Citations Arrests/Filings 4 Surveillances Vehicle stops/checks 28 Property checks Business contacts 14 Civil commitments Investigation assists 6 Bicycle time Arrest warrants served 0 Training hours Arrest warrants attempted 5 Illegal drugs seized Programs 1 Pedestrian checks 35 Crime prevention hours 10 Bar checks g Total mileage: Backups 24 Follow-ups 17 Search warrants 2 Probation searches 4 Parole searches 5 Consent searches 24 Meetings 3 1 3 10 0 hrs 0 hrs 0 hrs 1 grams methamphetamine 559 X �►R III+ ➢ LQ parolee arrested for possession of methamphetamine during parole search. ➢ LQ parolee charged with vehicle burglary. Indio resident charged with burglary and forgery. ➢ Coachella minor charged with reckless driving and driving without a license. ➢ The Target Team received information from security at Wal-Mart that one of their employees used an unreported stolen credit card to purchase over $1000.00 worth of merchandise. Investigation resulted in the service of two search warrants and the recovery of nearly all the purchased property. Case filed with the DA as the suspect left the area before apprehension. A The Target Team did a parole search at a local parolee's house because of tools left behind at the scene of a burglary were identified as belonging to the parolee. One gram of methamphetamine was located and the parolee was arrested for possession of methamphetamine and parole violation. ➢ The Target Team was invited to attend the manager's meeting at the La Quinta Beer Hunter to offer advice on how to avoid the violence occurring during large sporting events. On advice from the Target Team, The Beer Hunter hired two deputies to work extra duty at the bar during game five of the NBA Finals. The event was a success and positive feedback was received by bar patrons. It is anticipated that The Beer Hunter will contract for extra duty deputies during future large sporting events. ➢ The Target Team did a three night surveillance at Dodge City Dodge Dealership in La Quinta due to the large amount of vehicle burglaries occurring on the lot. The surveillance was hindered because the dealership hired uniformed security guards to rove the lot during the surveillance. During the program, The Target Team located 16 unlocked new vehicles on the lot at Simon Motors. The Target Team is continuing its documentation reference a presentation of the Crime Free Multi -Housing Program. ➢ The Target Team, working on information of gang activity in La Quinta, has begun a gang member intelligence book for the patrol officers' reference. The Target Team assisted patrol with calls for service during busy times. Prepared on 06/30/00 by Dep. E. Price #2273 and Dep. T Brewster #2297 560 CITY of LA QUINTA r June 2000* SCHOOL: LA QUINTA HIGH SCHOOL Deputy: Randall Wedertx City Contract Position HIGHLIGHTS, During the last week of school, we saw in increase in fights and arguments occurring on campus. Six fights occurred in the last week of school, which will be filed with Juvenile Probation for prosecution. I also made three arrests for marijuana. One of those arrests came during graduation when a senior attempted to board the grad -night bus with six grams of marijuana. The subject was arrested and Cite -released. I also issued three citations to students for truancy during the last week of school. Students were attempting to go into Wal-mart during school hours. I also transported one student to Mental Health for 72-hour evaluation. *Actual reporting period covers May 19, 2000 through June 23, 2000. DEP. R. WEDERTZ #2346 561 CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT June 2000* SCHOOL: LA QUINTA MIDDLE SCHOOL Deputy: Stephen Morton RSO Grant Funded Position HIGHLIGHTS: I conducted several truancy checks and located three students in violation. I conducted a follow up investigation into a report of arson in the cove area. I was able to locate a witness and a suspect to the incident. I filed the case with the District Attorney's office. I attended the monthly Student Assistance Program (SAP) meeting and the SRO Partnership meeting. I also attended the Sheriffs Crime Prevention Summit. I conducted a drug and alcohol abuse program for a seventh and eighth grade health class. I also conducted several parent / student meetings to discuss the students behavior. *Actual reporting period covers May 22, 2000 through June 14, 2000 SROs attend patrol briefings, participate in investigations with juvenile suspects, and attend the numerous school -related committee meetings. Their knowledge of student activities is invaluable to police 56? CITY OF LA Q UINTA CRIME S TA TlSTICS SUMMARY MAY 2000 563 CITY OF LA QUINTA MAY CHIME COMPARISONS CRIME MAY 2000 MAY 1999 YTD (00) YTD (99) *HOMICIDE 0 0 0 0 *RAPE 5 1 11 2 SEX CRIMES (FEL) 2 3 5 11 SEX CRIMES (MISD) 1 2 10 4 ROBBERY 2 1 6 7 ASSAULT (FEL) 10 14 44 46 ASSAULT (MISD) 27 20 90 94 BURGLARY ..__... _.... 31 45 156 137 *VEHICLE THEFT 11 10 38 48 *THEFT (FEL) 18 8 93 66 THEFT (MISD) 30 29 181 131 VANDALISM (MISD) 35 30 156 193 DOM. VIOLENCE 17 14 61 46 NARCOTICS 7 4 37 46 DUI 8 5 32 33 T/C NON -INJURY 48 27 231 158 T/C INJURY 4 5 25 21 T/C FATAL 0 1 2 1 TRAFFIC CITATIONS 196 212 965 1271 * STATISTICS INCLUDE ATTEMPTS 564 N a a cr a v v� w a O LO 'd M N 007► 565 w U J Q J I ua x M w 0�0 CEO dQ" N O Gip Cpfl �" � C] I 566 4.. w U J i W � M = N M Ln o v y a � N b N co 567 Mt L O Q J w O W O 563 a 0 0 0 0 0 0 'd' N © 00 (0 It N T-- �- I - 2 U 569 o rn o rn � 0 U J Q Imo- co Lf) d' M N T- C4 5;0 z w 2 F- CL w 0 w U J 0 0� N N T- T- N Z U z a U Z O d F- i, 571 CITY OF LA QUINTA DISPATCH INFORMATION / MAY 2000 TYPE OF CALL RESPONSE TIME (MINUTES) NUMBER OF INCIDENTS CODE I: ROUTINE 8 932 CODE 3: EMERGENCY 0 2 57 112) Presented by: Department Report to -A City of La Quainta Fire Department Quarterly Report Doug McKain Battalion Chief 573 La Quinta City Fire Department Major Incidents Responses April 7, 2000 Oven Fire —In Single family dwelling 78-790 Santia Fire Contained to Oven. Value of loss $ 500.00 Value of save $ 2,000.00 April 20, 2000 Mobile Home Fire — Vista Dunes Trailer Park 78-990 Miles Ave. Children playing with fire on deck of mobile home. Fire contained to deck with potential spread to attached Mobile Home and surrounding Mobile Homes. Value of loss $ 2000.00 Value of save $ 50,000.00 April 25, 2000 Structure Fire — Single Family Dwelling Under Construction 78-592 Peerless Place. Tar kettle used for roofing of new house caught fire and spread to exterior of house. Fire contained to point of origin. Value of loss $ 7000.00 (Tar Kettle) Value of save $150,000.00 May 19,2000 Tamarisk Grove Fire — In the area of Avenida Montezuma and Calle Chihuahua. Fire was contained to small 5' x10' area, with potential to spread through the entire row of trees. Value of loss $ 0 Value of save $ 0 May 19, 2000 Vehicle Fire — Privately Owned Avenue 53 x Madison Total Loss Value of loss $ 5,000.00 Value of save $ 0 May 20, 2000 Mattress Fire —In Single family dwelling Fire Contained to Bed and box springs. Value of loss $ 750.00 52-620 Eisenhower Dr. Value of save $ 85,000.00 Page 1 of 2 5I continued La Quinta City Fire Department Major Incidents Responses June 16, 2000 Reported Structure Fire— At La Quinta City Hall 78-495 Calle Tampico. Malfunctioning Air Conditioning unit filled south side of City Hall causing evacuation of occupants. Smoke ejectors were used to minimize smoke damage. Value of loss. $ 1500.00 Value of save $ Unknown June 17, 2000 Vehicle Rollover — Avenue 52 East of Washington. MAJOR DAMAGE to involved Vehicle. One patient Transported to Local Trauma Center with head injuries. June 27, 200 Multiple Structure Fire — Single family dwellings under construction 48-330 Vista Calico in Rancho La Quinta Country Club. 10 Homes burned or damaged. Several other structures under construction were saved. Value of loss $ 1.1 Million Value of save $ 1.5 Million Page 2 of 2 575 250 200 150 W 50 0 La Quinta City Fire Responses Yearly Totals Yearly Comparisons ❑ 2000 ■ 1999 Q �Q Q U- a) L U a) � LL L_ € L_ of A 00 Q a) U) '(a c m a)cm a I L a) 2000 1999 Medical Aids 245 186 False Alarms 35 8 Structure Fire 21 13 Vegetation Fires 19 5 Ringing Alarms 79 61 Other Fires 25 20 Public Service Assists 30 20 Fire Menace Standby 9 6 TOTALSI 463 319 7/6,00 576 90 80 70 60 50 40 30 20 10 0 La Quinta City Fire Responses Quarterly Totals Quarterly Totals -� _Q m c� Q N ii U m U- c O CQ cy Q � ii w Mn_0 v, Q U c w N ca a (n U 7 a. IL ■ April-00 ■ May-00 ❑ June-00 A ril-00 Ma -00 June-00 Medical Aids 89 79 77 False Alarms 10 11 14 Structure Fire 9 5 7 Vegetation Fires 2 8 9 Ringing Alarms 8 34 37 Other Fires 12 7 6 Public Service Assists 9 10 11 Fire Menace Standby 4 4 1 TOTALSI 143 1 158 162 577 La Quinta City Quarterly Report Volunteer Responses Monthcity Responses Medical i Costs Sleep -Over Costs A dl-00 103 $ 345.00 $ 60.00 Ma -00 98 $ 423.00 $ 105.00 June-00 1 103 1 $ 206.00 $ - TOTALSI 304 1 $ 974.00 $ 165.00 Medical Aid Costs ■ April-00 ■ May-00 O June-00 Sleep -Ovens Costs ® April-00 ■ May-00 0 June-00 TOTALS COSTS PERCENTAGES ■ Medical Aid ■ Sleep -Over 5 78 90 80 70 60 50 40 30 20 10 0 La Quinta City Fire Responses Monthly Breakdown ® Medical Aids ■ False Alarms ❑ Structure Fire Vegetation Fires ■ Ringing Alarms ■ Other Fires ■ Public Service Assists 0 Fire Menace Standby April-00 April-oo Medical Aids 89 False Alarms 10 Structure Fire 9 Vegetation Fires 2 Ringing Alarms 8 Other Fires 12 Public Service Assists 9 Fire Menace Standby 4 J(� ;f 70 .E 50 40 30 20 10 F La Quinta City Fire Responses Monthly Breakdown ® Medical Aids ■ False Alarms 0 Structure Fire 13 Vegetation Fires ■ Ringing Alarms ■ Other Fires ■ Public Service Assists E3 Fire Menace Standby May-00 Ma -00 Medical Aids 79 False Alarms 11 Structure Fire 5 Vegetation Fires 8 Ringing Alarms 34 Other Fires 7 Public Service Assists 10 Fire Menace Standby 4 70 KII 40 Ca 20 10 La Quinta City Fire Responses Monthly Breakdown 0 Medical Aids ■ False Alarms 0 Structure Fire 0 Vegetation Fires ■ Ringing Alarms ■ Other Fires ■ Public Service Assists 0 Fire Menace Standby June-00 June-00 Medical Aids 77 False Alarms 14 Structure Fire 7 Vegetation Fires 9 Ringing Alarms 37 Other Fires g Public Service Assists 11 Fire Menace Standby 1 J$1 T4ht 4 41� Q" COUNCIL/RDA MEETING DATE: July 18, 2000 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Public Hearing on Weed Abatement/Lot Cleaning Assessments for Placement on 2000/2001 PUBLIC HEARING: Property Tax Roll RECOMMENDATION: Adopt a Resolution of the City Council approving the placement of weed abatement/lot cleaning costs on the 2000/2001 Property Tax Roll as listed in the Resolution. FISCAL IMPLICATIONS: None CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: The purpose of this Public Hearing is to provide the City Council the opportunity to hear and consider all public objections and protests, if any, to the report filed with the City Council containing a description of each real property parcel cleared or cleaned by the City of La Quinta. Notices of tonight's Public Hearing were posted advising of the hearing date. No written communications have been received regarding this matter. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving the placement of weed abatement/lot cleaning costs on the 2000/2001 Property Tax Roll as listed in the Resolution; or 582 2. Do not adopt a Resolution of the City Council approving the placement of weed abatement/lot cleaning costs on the 2000/2001 Property Tax Roll; or 3. Provide staff with alternative direction. Respectfully submitted, ;-k ZAg� - Tom Hartung, Building Safety Director Approved or submission by: IZ Thomas P. Genovese, City Manager 583 002 RESOLUTION NO. 2000 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA ASSESSING LIEN AND PROVIDING FOR COLLECTION OF TAX ROLLS ON CERTAIN PROPERTY FOR COSTS OF ABATEMENT OF PUBLIC NUISANCE. BE IT RESOLVED, Chapter 11.72 of the La Quinta Municipal code provides for the declaration and determination of certain conditions of property to be a public nuisance and further provides for the abatement of said nuisance by certain procedures including abatement by the City and collection of the cost of said abatement on tax rolls; and BE IT RESOLVED, in accordance with said abatement procedures, the Building and Safety Director of the City of La Quinta, as agent of the City Manager, has determined that a public nuisance exists on the following described premises, and has been given the notice required by law, and the owner thereof has failed to appeal said determination and has failed to abate said nuisance as required in said notice; and BE IT RESOLVED, in accordance with said abatement procedure, the Building and Safety Director has, by contract, provided for the abatement of said public nuisance on said properties and has filed a report thereon with the City Council and the City Council has conducted a hearing on said report and the assessment of said costs against said properties. NOW, THEREFORE, THE CITY Council of the City of La Quinta does hereby resolve as follows: The City Council hereby finds, determines, and declares that the City has abated a public nuisance on each of the following described premises and has conducted a hearing on assessment of the costs of said abatement in the time and manner as required by law and further determines that there were no objections or protests to assessments of said costs by any interested party. 2. The City Council hereby finds, determines, and orders that the report of the Building and Safety Director relative to assessment of costs is hereby approved and the City Council hereby orders that the following costs are hereby assessed as liens against the following properties and the amount of said assessment shall be collected at the time and in the manner of ordinary property taxes: 584 003 Resolution No. 00 Fund Number 68-2378/Weed Abatement July 7, 2000 Page 2 ASSESSOR'S COST OF ADMIN. FEE NAME PARCEL NO. ABATEMENT (25%) TOTAL Trubee, Jay & June 769-153-008 375.00 94.00 469.00 Parker, Donald & Julie 770-125-004 250.00 63.00 313.00 Hargitian, Sara 773-063-020 125.00 31.00 156.00 Griswold, Henry C. 773-093-003 125.00 31.00 156.00 Hunt Trustees Hunt, Edward J. & Susan 773-132-011 125.00 31.00 156.00 Begin, Pat 773-132-023 125.00 31.00 156.00 Mt. Saint Mary's College 773-133-010 125.00 31.00 156.00 Thomas Aquinas College 773-141-003 125.00 31.00 156.00 Nazemi, Reza 773-142-011 125.00 31.00 156.00 Abercrombie, Thomas M. 773-215-020 125.00 31.00 156.00 Blossar, Marilyn 773-242-023 500.00 125.00 625.00 Abercrombie, Thomas M. 773-251-020 2,500.00 625.00 3,125,00 Greenwood, Allen & Barbara 773-254-020 325.00 81.00 406.00 Kohler, John 773-271-010 125.00 31.00 156.00 Richer, Gabrielle 773-292-011 125.00 31.00 156.00 Radice, Yvonne 773-314-026 125.00 31.00 156.00 Stevenson, Leonard 774-174-017 125.00 31.00 156.00 Trustee, Samuelson, Maryann 774-233-021 200.00 50.00 250.00 Frieze, Norman & Jessie 774-272-020 65.00 16.00 81.00 Sawyer, Kendra 774-302-004 300.00 75.00 375.00 Grijalva, Ruben 774-302-005 350.00 88.00 438.00 Resolution No. 00 Fund Number 68-2378/Weed Abatement July 7, 2000 Page 3 The City Clerk is hereby directed to transmit a certified copy of this Resolution to the tax collector of the County of Riverside and said tax collector is hereby requested to collect the amount of each assessment herein at the time and in the manner of ordinary property taxes. APPROVED AND ADOPTED THIS DAY OF . 2000. AYES: NOES: ABSTAIN: ABSENT: John Pena, Mayor City of La Quinta ATTEST: June S. Greek, City Clerk City of La Quinta, CA APPROVED AS TO FORM M. Katherine Jenson City Attorney G 'J 5 586 Tjht 4:WQu!«Yw COUNCIL/RDA MEETING DATE: ,July 18, 2000 Public Hearing to Approve Tentative Tract Map 29800, a Request by KSL Desert Resorts, Incorporated to Subdivide 51.58 Acres into Various Common Lots and Adjustment of Four Single Family Lots Located Adjacent to Portions of Medallist Drive, National Drive, Tiburon Drive and Kingston Heath within the Norman Course AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: vIL Adopt a Resolution of the City Council approving Tentative Tract Map 29800, subject to the Findings and Conditions of Approval. None. None. :• kP 10� • In December 1991, the City Council approved Specific Plan 90-015, of which this tract is a part. An amendment to the Specific Plan was approved by the City Council on December 1, 1998, retaining the 18 hole golf course, reducing the maximum dwelling units from 1,060 to 365, revising the layout and circulation, and amending development standards. The Plan was amended a second time by the City Council on September 7, 1999, reducing the number of residential units to 220 by adoption of Resolution 99-1 12. A STCC Tr29800 Norman - 42 587 The Planning Commission considered this request at its meeting of June 27, 2000, and recommended approval by adoption of Resolution 2000-040, subject to findings and conditions. A copy of the minutes is attached (Attachment 1). Project Request This Map proposes to reconfigure 51.58 acres (six lots) into one landscape lot, one postal kiosk lot, four clubhouse lots, one golf course lot and adjusts property lines of four existing residential lots fronting onto Medallist Drive, Tiburon Drive, Kingston Heath and National Drive (Attachment 2). A summary is as follows: Lots 1 to 4 - Residential 0.70 acres) Lots 5 to 9 - Golf Course, Clubhouse, Clubhouse Parking, and Future Development (49.66 acres) Lots A & B - Postal Kiosk and Open Space (0.22 acres) Public Notice: This request was advertised in the Desert Sun newspaper on July 6, 2000, and mailed to all property owners within 500 feet of the Tract boundaries. To date, no written correspondence has been received. If any comments are received, they will be distributed at the meeting. Public Agency Review: All written comments received are on file with the Community Development Department. All applicable agency comments are part of the Conditions of Approval. Findings necessary to approve this request can be made per Section 13.12.130 of the Subdivision Ordinance and are contained in the attached Resolution. The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council approving Tentative Tract.Map 29800, subject to the Findings and Conditions of Approval; or 2. Do not adopt a Resolution of the City Council approving Tentative Tract Map 29800; or 3. Provide staff with alternative direction. Respectfully submitted, ry %rnran, Community Development Director 002 A STCC Tr29800 Norman - 42 588 Approved for Submission by: Thomas P. Genovese, City Manager Attachments: 1 . Draft Planning Commission Minutes (Excerpt) 2. Tract Map Exhibit 3. Large Map (Council only) A STCC Tr29800 Norman - 42 580 003 RESOLUTION 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE SUBDIVISION OF 51.59± ACRES INTO TWO CLUBHOUSE LOTS, ONE GOLF COURSE LOT, TWO FUTURE DEVELOPMENT LOTS, TWO COMMON LOTS AND ADJUSTMENT OF PROPERTY BOUNDARIES FOR FOUR SINGLE FAMILY LOTS WITHIN THE NORMAN COURSE CASE NO.: TTM 29800 APPLICANT: KSL DESERT RESORTS, INC. WHEREAS, the City Council of the City of La Quinta, California, did on the 181h day of July, 2000, hold a duly noticed Public Hearing to consider the request of KSL Desert Resorts, Inc. for approval of a Tentative Tract Map to subdivide 51.58 ± acres into two clubhouse lots, one golf course lot, two future development lots, two common lots and adjustment of four single family lots, located adjacent to portions of Kingston Heath, Tiburon Drive, National Drive and Medallist Drive in the Norman golf course; and WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 27th day of June, 2000, adopt Resolution 2000-040 recommending to the City Council approval of the Tentative Tract Map request, more particularly described as: APNS: Portions of 767-330-077, -079; 767-500-026, -027; 767-510-021; 767- 520-010 WHEREAS, said Tentative Tract Map has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63). The La Quinta Community Development Department has determined that Tentative Tract 29800 is within Specific Plan 90-015 and is exempt from the California Environmental Quality Act of 1970, as amended, per Public Resources Code Section 65457 (a). An Environmental Impact Report (EA 90-159 for SP 90-015) was certified on December 3, 1991, by the City Council. An Environmental Assessment Addendum to the previously approved Environmental Impact Report (EIR) was completed for Amendment #1 which was approved by the by the City Council on December 1, 1998. No changed circumstances or conditions exist which would trigger the preparation of a subsequent EIR pursuant to Public Resources Code 21 1 66; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said 590 A:\ResoCC T29800 Normanmpd - 42 004 Resolution 2000- _ Tentative Tract Map 29800 July 18, 2000 City Council did make the following mandatory findings of approval of said Tentative Tract Map 29800: 1. The proposed Map and its design is consistent with the General Plan and applicable Specific Plan in that the lots are intended and designated for Low Density Residential and common use. The development of the lots will comply with applicable development standards such as setbacks, height restrictions, density, etc. 2. The design of the subdivision and proposed improvements are not likely to cause environmental damage or substantially and avoidably injure fish, or wildlife, since the project is primarily surrounded by development, or other urban improvements, and mitigation is required by the Environmental Impact Report and Mitigated Negative Declaration. 3. The design of the subdivision and proposed improvements are not likely to cause serious public health problems due to imposed conditions. Off -site parking facilities shall be guaranteed for a period as long as the permitted use. 4. The design of the proposed Map will not conflict with easements acquired by the public at large, for access through, or use of, property within the proposed Map since none presently exist. WHEREAS, in the review of this Tentative Tract Map, the City Council has considered, the effect of the contemplated action on housing needs of the region for purposes of balancing those needs against the public service needs of the residents of the City of La Quinta and its environs with available fiscal and environmental resources; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: That the above recitations are true and constitute the findings of the City Council in this case; 2. That it does approve Tentative Tract Map 29800 for the reasons set forth in this Resolution and subject to the attached conditions. 591 A:\ResoCC T29800 Norman.wpd - 42 005 PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 18th day of July, 2000, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, Acting City Attorney City of La Quinta, California 592 A:\ResoCC T29800 Norman.wpd - 42 006 RESOLUTION 2000-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29800 KSL DESERT RESORTS, INC. J U LY 18, 2000 1. Upon their approval by the City Council, a memorandum noting that the City Conditions of Approval for this application exist and are available for review at City Hall shall be recorded against the property with Riverside County. 2. The subdivider agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tentative map or any final map thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 3. Tentative Tract Map 29800 shall comply with the requirements and standards of § § 66410 through 66499.58 of the California Government Code (the Subdivision Map Act) and Chapter 13 of the La Quinta Municipal Code (LQMC). 4. This Map shall expire on July 18, 2002, unless extended pursuant to the requirements of the City Subdivision Ordinance. 5. Prior to the issuance of a grading, construction or building permit, the applicant shall obtain permits and/or clearances from the following public agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Coachella Valley Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. A:\CondCC T29800KSL.wpd - 42 593 007 Resolution 2000- Tentative Tract Map 29800 July 18, 2000 The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit. For projects requiring project -specific NPDES construction permits, the applicant shall submit a copy of the CWQCB acknowledgment of the applicant's Notice of Intent prior to issuance of a grading or site construction permit. The applicant shall ensure that the required Storm Water Pollution Protection Plan is available for inspection at the project site. 6. Prior to approval of a final map, the applicant shall acquire or confer easements and other property rights required of the tentative map or otherwise necessary for construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction, and reconstruction of essential improvements. 7. The applicant shall dedicate private street right of way and utility easements in conformance with the City's General Plan, Municipal Code, applicable specific plans, and as required by the City Engineer. 8. The applicant shall comply with all applicable Conditions of Approval for the underlining final maps. 9. The applicant shall dedicate ten -foot public utility easements contiguous with and along both sides of all private streets. The easements may be reduced to five feet with the express concurrence of IID. 10. The applicant shall dedicate easements necessary for placement of and access to utility lines and structures, mailbox clusters and common areas. 11 . The applicant shall furnish proof of easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. 12. If the applicant proposes vacation or abandonment of any existing rights of way or access easements which will diminish access rights to any properties owned by others, the applicant shall provide alternate rights of way or access easements to those properties or notarized letters of consent form the property owners. 5 9.J A:\CondCC T29800KSL.wpd -42 V V V Resolution 2000- Tentative Tract Map 29800 July 18, 2000 13. The applicant shall cause no easements to be granted or recorded over any portion of this property between the date of approval by the City Council and the date of recording of any final map(s) covering the same portion of the property unless such easements are approved by the City Engineer. 14. Prior to approval of a final map, the applicant shall furnish accurate AutoCad files of the complete map, as approved by the City's map checker, on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. If the map was not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the map. UATIMMIMI►I ► G l As used throughout these conditions of approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. 15. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and landscape architects, as appropriate. Plans shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading," "Streets & Drainage," and "Landscaping." Precise grading plans shall have signature blocks for Community Development Director and the Building Official. All other plans shall have signature blocks for the City Engineer. Plans are not approved for construction until they are signed. "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, entry drives, gates, and parking lots. "Landscaping" plans shall normally include irrigation improvements, landscape lighting and entry monuments. "Precise Grading" plans shall normally include perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. A:\CondCC T29800KSL.wpd - 42 595 009 Resolution 2000- Tentative Tract Map 29800 July 18, 2000 16. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City resolution, the applicant may acquire standard plan and/or detail sheets from the City. 17. When final plans are approved by the City, the applicant shall furnish accurate AutoCad files of the complete, approved plans on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as - constructed conditions. If the plans were not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the plans. 18. Depending on the timing of development of the parcels created by this map and the status of off -site improvements at that time, the subdivider may be required to construct improvements, to reimburse the City or others for the cost of the improvements, to secure the cost of the improvements for future construction by others, or a combination of these methods. 19. The applicant shall construct improvements and/or satisfy obligations, or furnish an executed, secured agreement to construct improvements and/or satisfy obligations required by the City prior to approval of a final map or parcel map or issuance of a certificate of compliance for a waived parcel map. For secured agreements, security provided, and the release thereof, shall conform with Chapter 13, LQMC. Improvements to be made or agreed to shall include removal of any existing structures or obstructions which are not part of the proposed improvements. 20. If improvements are secured, the applicant shall provide estimates of improvement costs for checking and approval by the City Engineer. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for utilities and other improvements under the jurisdiction of other agencies shall be approved by those agencies. Security is not required for telephone, gas, or A:\CondCC T29800KSL."d - 42 596 010 Resolution 2000- Tentative Tract Map 29800 July 18, 2000 T.V. cable improvements.. However, development -wide improvements shall not be agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 21. If improvements are phased with multiple final maps or other administrative approvals (e.g., a Site Development Permit), off -site improvements and perimeter improvements shall be constructed as outlined in the "Street and Traffic Improvements" and "Landscaping and Wall" sections of these conditions of approval. 22. If the applicant fails to construct improvements or satisfy obligations in a timely manner or as specified in an approved phasing plan or in an improvement agreement, the City shall have the right to halt issuance of building permits or final building inspections, withhold other approvals related to the development of the project or call upon the surety to complete the improvements. 23. The applicant's obligations for portions of the required improvements may, at the City's option, be satisfied by participation in a major thoroughfare improvement program if this development becomes subject to such a program. MUNBOVORM 24. This development shall comply with Chapter 8.11 of the LQMC (Flood Hazard Regulations). If any portion of any proposed building lot in the development is located within or immediately adjacent to a flood hazard area as identified on the City's Flood Insurance Rate Maps, the development shall be graded to ensure that all floors and exterior fill (at the foundation) are above the level of the project flood and building pads are compacted to 95% Proctor Density. Prior to issuance of building permits for lots which are so located, the applicant shall receive Conditional Letters of Map Revision based on Fill (CLOMR/F) from FEMA. Prior to final acceptance by the City of subdivision improvements, the applicant shall have received final LOMR/Fs for all such lots. 25. The applicant shall furnish a preliminary geotechnical ("soils") report and a grading plan prepared by a qualified engineer. The grading plan shall conform with the recommendations of the soils report and be certified as adequate by a soils engineer or engineering geologist. The plan must be approved by the City Engineer prior to issuance of a grading permit. A statement shall appear on final maps (if any are 59, A:\CondCC T29800KSL.wpd - 42 oil. Resolution 2000- Tentative Tract Map 29800 July 18, 2000 required of this development) that a soils report has been prepared pursuant to Section 17953 of the Health and Safety Code. 26. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside of the right of way unless otherwise approved by the City Engineer. 27. The applicant shall endeavor to minimize differences in elevation at abutting properties and between separate tracts and lots within this development. Building pad elevations on contiguous lots shall not differ by more than three feet except for lots within a tract or parcel map, but not sharing common street frontage, where the differential shall not exceed five feet. The listed elevation differential limits are not an entitlement and more restrictive limits may be imposed in the map and plan approval process. If compliance with the listed limits is impractical, the City will consider and may approve alternatives which minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 28. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a Fugitive Dust Control plan prepared in accordance with Chapter 6.16, LQMC. The applicant shall furnish security, in a form acceptable to the City, in an amount sufficient to guarantee compliance with the provisions of the permit. 29. The applicant shall maintain graded, undeveloped land to prevent wind and water erosion of soils. The land shall be planted- with interim landscaping or provided with other erosion control measures approved by the Community Development and Public Works Departments. 30. Prior to issuance of building permits, the applicant shall provide building pad certifications stamped and signed by qualified engineers or surveyors. For each pad, the certification shall list the approved elevation, the actual elevation, the difference between the two, if any, and pad compaction. The data shall be organized by lot number and listed cumulatively if submitted at different times. M ' "1VI_[5L The applicant shall comply with the provisions of Engineering Bulletin No. 97.03 and the following: 31. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 593 012 A:\CondCC T29800KSL.wpd - 42 Resolution 2000- Tentative Tract Map 29800 July 18, 2000 32. Stormwater falling on site during the peak 24-hour period of a 100-year storm (the design storm) shall be retained within the development unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. 33. Storm flow in excess of retention capacity shall be routed through a designated, unimpeded overflow outlet to the historic drainage relief route. 34. Storm drainage historically received from adjoining property shall be retained on site or passed through to the overflow outlet. 35. Retention capacity shall be based on site -specific percolation data which shall be submitted for checking with drainage plans. The design percolation rate shall not exceed two inches per hour. 36. Nuisance water shall be retained on site and disposed of in a manner approved by the City Engineer. UTILITIES 37. The applicant shall obtain the approval of the City Engineer for the location of all above -ground utility structures, located offsite or within perimeter setbacks, to ensure optimum placement for aesthetic as well as practical purposes. These structures include, but are not limited to, traffic signal cabinets, electrical vaults, water valves, and telephone stands. 38. Existing and proposed electric, telephone and cable utilities within or adjacent to the proposed development shall be installed underground. Power lines exceeding 34.5 kv are exempt from this requirement. 39. Underground utilities shall be installed prior to overlying hardscape. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. 40. The applicant shall install the following street improvements to conform with the General Plan street type noted in parentheses. (Public street improvements shall conform with the City's General Plan in effect at the time of construction.) 593 013 A:\CondCC T29800KSL.wpd - 42 Resolution 2000- Tentative Tract Map 29800 July 18, 2000 A. PRIVATE STREETS AND CULS DE SAC 1) Residential: 36-foot travel width. Width may be reduced to 32 feet with parking restricted to one side or 28 feet with on -street parking prohibited if there is adequate off-street parking for residents and visitors and the applicant provides for perpetual enforcement of the restrictions by the homeowners association. 41. Improvements shall include appurtenances such as traffic control signs, markings and other devices, street name signs, and sidewalks. 42. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 43. Street right of way geometry for knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 44. Streets shall have vertical curbs or other approved curb configurations which convey water without ponding and provide lateral containment of dust and residue for street sweeping. Unused curb cuts on any lot shall be restored to normal curbing prior to final inspection of permanent building(s) on the lot. 45. The applicant shall design street pavement sections using Caltrans' design procedure (20-year life) and site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows (or approved equivalents for alternate materials): Residential & Parking Areas 3.0" a.c./4.50" a.b. Collector 4.0"/5.00" Secondary Arterial 4.0"/6.00" Primary Arterial 4.5"/6.00" Major Arterial 5.5"/6.50" 46. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design 600 014 A:\CondCC T29800KSL.wpd - 42 Resolution 2000- Tentative Tract Map 29800 July 18, 2000 gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 47. The City will conduct final inspections of homes and other habitable buildings only when the buildings have improved streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the tract or when directed by the City, whichever comes first. ` ON 111` ' lilk 10MAN Ism 48. The applicant shall provide landscaping in perimeter setbacks and common lots. 49. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 50. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs along public streets. LOIMA:`► 51 . The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 52. The applicant shall employ or retain qualified civil engineers, geotechnical engineers, surveyors, or other appropriate professionals to provide sufficient construction supervision to be able to furnish and sign accurate record drawings. 53. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and methods comply with plans and specifications. Where retention basins are installed, testing shall include a sand filter percolation test, as approved by the City Engineer, after tributary -area improvements are complete and soils have been permanently stabilized. 601 Lr 15 A:\CondCC T29800KSL.wpd - 42 Resolution 2000- Tentative Tract Map 29800 July 18, 2000 54. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all public improvement plans which were signed by the City. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as -constructed conditions. 55. The applicant shall make provisions for continuous, perpetual maintenance of all required improvements unless and until expressly released from said responsibility by the City. This shall include formation of a homeowner's association or other arrangement acceptable to the City for maintenance of retention basins, common areas and perimeter walls and landscaping. 56. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. 57. Final maps under this tentative map shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of final map approval. With respect to the conditions of approval for the above referenced land division, the Fire Department (760-863-8886) recommends the following fire protection measures be provided in accordance with La Quinta Municipal Code and/or Riverside County Fire Department protection standards: 58. Fire hydrants in accordance with CVWD Standard W-33 shall be located at each street intersection spaced not more than 330 feet apart in any direction with no portion of any lot frontage more than 165 feet from a fire hydrant. Minimum fire flow will be 1,000 g.p.m. for a two-hour duration at 20 psi. Blue dot reflectors shall be mounted in the middle of the streets directly in line with fire hydrants. 602 A:\CondCC T29800KSL."d - 42 - ui6 Resolution 2000- Tentative Tract Map 29800 July 18, 2000 59. If public use type buildings are to be constructed, additional fire protection may be required. Fire flows and hydrant locations will be stipulated when building plans are reviewed by the Fire Department. 60. Prior to recordation of the final map, the applicant/developer shall furnish one blueline copy of the water system plans to the Fire Department for review and approval. Plans will conform to the fire hydrant types, location and spacing, and the system will meet the fire flow requirements. Plans will be approved and signed by a registered civil engineer and the local water company with the following certification: "I certify that the design of the water system is in accordance with the requirements prescribed by the Riverside County Fire Department." 61. The required water system, including fire hydrants, will be installed and accepted by the appropriate water agency prior to any combustible building material being placed on an individual lot. 62. The minimum dimensions for fire apparatus access roads entering and exiting this project shall have an unobstructed width of not less than 20 feet in each direction and an unobstructed vertical clearance of not less than 13 feet 6 inches. Parking is permitted on one side of roadways with a minimum width of 28 feet. Parking is permitted on both sides of roadways with a minimum width of 36 feet. ' WOU_3 63. Prior to final map approval, the applicant shall demonstrate that clubhouse and golf course parking facilities are guaranteed for a period of at least as long as the permitted use in accordance with Section 9.150.030 (133 a-c) of the Zoning Code. 64. Letters from public agencies for this project shall become plan check requirements for final map preparation. 60� A:\CondCC T29800KSL.wpd - 42 017 Attachment 1 Planning Commission Minutes June 13, 2000 V. PUBLIC HEARINGS: A. Tentative Tract Map 29800, a request of KSL Desert Resorts, Inc. for approval of the subdivision of 51.58 acres into two clubhouse lots, two future development lots, one golf course lot, two common lots and adjustment of four single family lots. 1. Chairman Kirk opened the public hearing and asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff recommended the deletion of Condition #65 to the Conditions of Approval. 2. Chairman Kirk asked if there were any .questions of staff. Commissioner Tyler asked if the mail boxes kiosk would house all the mail boxes for this entire area. Staff stated the mail box kiosk will serve this gated community. 3. There being no further questions of staff, Chairman Kirk asked if the applicant would like to address the Commission. Mr. Chris Berg, MDS Consulting, engineers for the project representing the applicant, stated he was available to answer any questions and they had no problems with the Conditions of Approval as submitted. 4. There being no further questions of the applicant, and no further public comment, Chairman Kirk closed the public participation portion of the hearing and opened the project for Commission discussion. 5. Commissioner Abels commended the applicant on their presentation. 6. Commissioner Tyler asked that the word "or" be deleted on Page 8, Item #7; Page 14, Item A.1) change the word "and" to "or 28 feet". Condition #47 he questioned whether it should be written to denote when inspections would occur on a privately maintained street. Senior Engineer Steve Speer stated there were no sidewalk accesses in this community and the condition talks about the sidewalk access to the publically maintained street, and the only access they have to publically maintained streets is off site. Staff suggested the sentence read, "The City will conduct final 604 011 CAMy Documents\WPDOCS\PC6-27-00.Wpd 2 Planning Commission Minutes June 13, 2000 G11 inspections of homes and other habitable buildings only when the buildings have improved streets." Staff's concern is that they not have people moving into homes with partially completed streets. Commissioner Tyler stated the condition did not establish precise criteria for final inspection of the streets. Staff would rewrite the condition to be more clear. 7. Chairman Kirk asked that Condition #63 be clarified as to what staff was wanting to achieve. Planning Manager Christine di lorio stated that under that Section of the Code, they have separated into a different lot, the parking area and clubhouse and the Code require them to maintain the parking lot for the clubhouse and not some other use that may come onto the site. Staff went on to describe the different options. 8. There being no further discussion, it was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2000-039 recommending to the City Council approval of Tentative Tract Map 29800, as amended. a. Condition #7: Delete the word "or" b. Condition #40.A.1.: Change the word "and" to "or". C. Condition #47: Revise to read, "...only when the buildings have improved streets." d. Condition #65: Delete ROLL CALL: AYES: Commissioners Abels, Butler, Tyler, and Chairman Kirk. NOES: None. ABSENT: Commissioner Robbins. ABSTAIN: None. 'fic P - 4 ; a request of Mainiero Smit�\ag ociates for US Homes for a recommendation to certify a Mitigative Declaration of Environmental Impact; recommend approvGeneral Plan Text Amendment to allow spacing less than 1,200eet for Primary Arterials in conjunction with a Corridor Master Plan fo Traffic Signals; recommend approval of a Specific Plan for Eisenhower Norridor Master Plan of traffic signals; and recommend approval to subdi 'de 75.86 acres into 169 residential lots and other amenity lots to be tor don the north side of Eisenhower Drive, east of Coachella Drive. 605 ()?0 C:\My Documents\WPDOCS\PC6-27-OO.wpd 3 �u�