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2000 08 15 RDAc&t,, 4 4 Q" Redevelopment Agency Agendas are now Available on the City's Web Page @ www.la-quinta.org Redevelopment Agency Agenda CITY COUNCIL CHAMBER 78-495 Calle Tampico La auinta, California 92253 Regular Meeting Tuesday, August 15. 2000 - 2:00 P.M. CALL TO ORDER Beginning Res. No. RDA 2000-10 I. Roll Call: Board Members: Adolph, Pena, Perkins, Sniff, Chairperson Henderson PUBLIC COMMENT At this time, members of the public may address the Redevelopment Agency on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION 1. CONFERENCE WITH AGENCY'S REAL PROPERTY NEGOTIATOR, JERRY HERMAN, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT THE NORTHWEST CORNER OF JEFFERSON STREET AND AVENUE 48, REGARDING AN EXCLUSIVE NEGOTIATION AGREEMENT. PROPERTY NEGOTIATOR: RGC - HAL LYNCH. 2. CONFERENCE WITH AGENCY'S REAL PROPERTY NEGOTIATOR, JERRY HERMAN, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT THE SOUTHEAST CORNER OF CALLE TAMPICO AND EISENHOWER DRIVE. PROPERTY OWNER AGENT: RAEL DEVELOPMENT CORPORATION. 3. CONFERENCE WITH AGENCY'S REAL PROPERTY NEGOTIATOR, MARK WEISS, PURSUANT TO GOVERNMENT CODE SECTION 54:956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED ON THE SOUTHEAST CORNER OF HIGHWAY 111,AND WASHINGTON STREET (ASSESSOR'S PARCEL NO. 604-050-011, 643-020-006, 643-020-002, 003, 004, 005 AND 007). PROPERTY OWNER/NEGOTIATOR: DALE FRANK, JR. AND DAVE MILNER. 1k - 001 NOTE: TIME PERMITTING, THE REDEVELOPMENT AGENCY BOARD MAY CONDUCT CLOSED SESSION DISCUSSIONS DURING THE DINNER RECESS. IN ADDITION, WHEN THE CITY IS CONSIDERING ACQUISITION OF PROPERTY, PERSONS IDENTIFIED AS NEGOTIATING PARTIES ARE NOT INVITED INTO THE CLOSED SESSION MEETING. RECONVENE AT 3:00 PM 101:1- LextifhydU, L400 At this time members of the public may address the Agency Board on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Agency Business Session matters or Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the Agency beginning consideration of that item. C�Z�PI :l�5G�3C�1�iC�]�I C14 M APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF AUGUST 1, 2000 Note: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED AUGUST 15, 2000. 2. TRANSMITTAL OF TREASURER'S REPORT DATED JUNE 30, 2000. 3. TRANSMITTAL OF REVENUES AND EXPENDITURES REPORT DATED JUNE 30, 2000, AND SUMMARY OF INVESTMENTS REPORT FOR QUARTER ENDING JUNE 30, 2000. CONSIDERATION OF A RECOMMENDATION FROM THE MUSEUM EXPANSION COMMITTEE FOR APPROVAL TO DISTRIBUTE A REQUEST FOR PROPOSALS TO PREPARE DESIGN PLANS FOR THE MUSEUM EXPANSION. A. RESOLUTION ACTION STUDY SESSION - None DEPARTMENT REPORTS - None CHAIR AND BOARD MEMBERS' ITEMS -2- 002; PUBLIC HEARINGS ADJOURNMENT - Adjourn to a Regular Meeting of the Redevelopment Agency to be held on September 19, 2000, in the City Council Chambers, 78-495 Calle Tampico, CA 92553. K01LVXV G�fix0ell �1 I, June S. Greek, Secretary of the La Quinta Redevelopment Agency, do hereby declare that the foregoing agenda for the La Quinta Redevelopment Agency meeting of August 15, 2000, was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros., 78-630 Highway 111, on Friday, August 11, 2000. DATED: August 11, 2000 JUNE S. GREEK, CMC/AAE Secretary, La Quinta Redevelopment Agency 11-u- W1 ne1[d� The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. T4'y� 4 XP Q" COUNCIL/RDA MEETING DATE: AUGUST 15, 2000 ITEM TITLE: Demand Register Dated August 15, 2000 RECOMMENDATION: Approve Demand Register Dated August 15, 2000 BACKGROUND: Prepaid Warrants: AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING 41997 - 420061 429,617.06 42007 - 42037} 3,218.71 42038 - 420451 5,115.07 42046 - 420521 5,490.59 42053 - 420551 8,355.33 Wire Transfers) 22,981.96 P/R 5428 - 5503; 94,205.00 P/R Tax Transfers; 27,778.96 CITY DEMANDS Payable Warrants: 42056 - 421861 794,870.10 RDA DEMANDS $1,391,632.78 FISCAL IMPLICATIONS• Demand of Cash -RDA $600,602.94 Falconer, Finance Director $791,029.84 600,602.94 $1,391,632.78 004 CITY OF LA QUINTA BANK TRANSACTIONS 7/27/00 - 8/8/00 8/4/00 WIRE TRANSFER - DEFERRED COMP 8/4/00 WIRE TRANSFER - PERS 8/4/00 WIRE TRANSFER - CREDIT UNION $5,681.65 $11,244.31 $6,056.00 TOTAL WIRE TRANSFERS OUT $22,981.96 005 2 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:33PM 08/08/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 42056 08/08/00 &01142 HAROLD ARMBURST 50.00 42057 08/08/00 &01143 J F BRANCA 15.00 42058 08/08/00 &01144 CINDY CARR 15.00 42059 08/08/00 &01145 CORONEL CONSTRUCTION 250.00 42060 08/08/00 &01146 PATSY FRAZIER 35.00 42061 08/08/00 &01147 SHIRLEY HEDIN 25.00 42062 08/08/00 &01148 DOROTHY KINUM 25.00 42063 08/08/00 &01149 DOLORES MITCHELL 25.00 42064 08/08/00 &01150 WILLIAM OVERFIELD 25.00 42065 08/08/00 &01151 RAMAN PATEL 300.00 42066 08/08/00 &01152 ERICA THOMPSON 30.00 42067 08/08/00 &01153 ARLENE DAUGHERTY 55.00 42068 08/08/00 &01154 DENISE ECKEL 20.00 42069 08/08/00 &01155 SANDY FITZGERALD 10.00 42070 08/08/00 &01156 MAURINE HAMMOND 10.00 42071 08/08/00 &01157 KAY REVENEL 40.00 42072 08/08/00 &01158 CAROLYN SCHUE 10.00 42073 08/08/00 &01159 RICHARD VIRGIN 10.00 42074 08/08/00 &01160 KSL LAND III CORP 275.00 42075 08/08/00 AlRO01 A-1 RENTS 355.00 42076 08/08/00 ACE010 ACE HARDWARE 689.61 42077 08/08/00 AME026 AMERICAN ASSOC OF CODE 45.00 42078 08/08/00 AME175 AMERICAN FORENSIC NURSES 42.00 42079 08/08/00 AME200 AMERIPRIDE UNIFORM SVCS 105.67 42080 08/08/00 ASB100 A & S BMW MOTORCYCLES 19275.95 42081 08/08/00 ASCO01 A & S COFFEE SERVICE 82.00 42082 08/08/00 ATT075 AT&T WIRELESS SERVICES 371.37 42083 08/08/00 AUT030 AUTOMATED TELECOM 816.48 42084 08/08/00 BER150 BERRYMAN & HENIGAR INC 6920.00 42085 08/08/00 BRI100 BRINKS INC 275.40 42086 08/08/00 CAD010 CADET UNIFORM SUPPLY 278.65 42087 08/08/00 CAL013 CAL ASSOC PARK & RECREATN 145.00 42088 08/08/00 CAR050 CAREER TRACK 59.00 42089 08/08/00 CAR300 CARQUEST 77.27 42090 08/08/00 CDW050 CDW GOVERNMENT INC 694.19 42091 08/08/00 CIM050 CIMA COMPANIES INC 482.50 42092 08/08/00 COA030 COACHELLA VALLEY INSURANC 162.00 42093 08/08/00 COA060 COACHELLA VALLEY MOSQUITO 118872.45 42094 08/08/00 COA083 COACHELLA VALLEY WATER 302609.87 42095 08/08/00 COM015 COMPUTER U LEARNING CENTR 375.00 42096 08/08/00 COM020 COMPUTER PROTECTION TECH 2932.50 42097 08/08/00 COM030 COMSERCO 457.75 42098 08/08/00 COM040 COMMERCIAL LIGHTING IND 942.82 42099 08/08/00 COM047 COMMUNICATIONS CENTER 190.00 42100 08/08/00 COS050 COSTCO BUSINESS DELIVERY 1093.93 42101 08/08/00 COU010 COUNTS UNLIMITED INC 175.00 42102 08/08/00 DES013 DESERT COMMUNITY COLLEGE 109033.10 000 3 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:33PM 08/08/OC CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK NUMBER CHECK DATE VENDOR NO. NAME PAYMENT AMOUNT 42103 08/08/00 DES014 DESERT CONTRACTORS ASSOC 60.00 42104 08/08/00 DES018 DESERT ELECTRIC SUPPLY 813.95 42105 08/08/00 DES060 DESERT SUN PUBLISHING CO 306.67 42106 08/08/00 DES065 DESERT TEMPS INC 3371.00 42107 08/08/00 DES085 R CANTU/DESERT VIEW TREE 675.00 42108 08/08/00 DIE050 DIETERICH POST 128.89 42109 08/08/00 DII050 CHRISTINE DIIORIO 697.00 42110 08/08/00 DLO100 DLO ENTERPRISES INC DBA 2148.48 42111 08/08/00 DOU200 LES DOUGLAS 14.00 42112 08/08/00 FRA030 FRANKLIN COVEY 32.11 42113 08/08/00 GAR040 GARZA TURF & POWER EQUIP 64.91 42114 08/08/00 GAR005 GARNER IMPLEMENT CO 1242.76 42115 08/08/00 GCS010 GCS WESTERN POWER & EQUIP 80.99 42116 08/08/00 GSD050 GS DIRECT 158.29 42117 08/08/00 HAR030 TOM HARTUNG 405.00 42118 08/08/00 HAY053 HYATT REGENCY LOUISVILLE 359.55 42119 08/08/00 HER010 JERRY HERMAN 1318.00 42120 08/08/00 HIG010 HIGH TECH IRRIGATION INC 10746.29 42121 08/08/00 HOA010 HUGH HOARD INC 140.00 42122 08/08/00 HOM030 HOME DEPOT 557.58 42123 08/08/00 H00050 FAYE HOOPER 100.00 42124 08/08/00 ICB100 ICBO - COACHELLA CHAPTER 225.00 42125 08/08/00 KEL010 KELLY SERVICES INC 1751.68 42126 08/08/00 KIN100 KINER/GOODSELL ADVERTISNG 3366.35 42127 08/08/00 KRI100 BRUCE KRIBBS CONSTRUCTION 4640.00 42128 08/08/00 LAQ051 LA QUINTA CLIFFHOUSE 95.82 42129 08/08/00 LAQ100 LA QUINTA VOLUNTEER FIRE 468.00 42130 08/08/00 L00010 LOCK SHOP INC 210.50 42131 08/08/00 LOW100 LOWE'S COMPANIES INC 46.57 42132 08/08/00 LUB050 LUBE SHOP 61.14 42133 08/08/00 LUM100 LUMPY'S DISCOUNT GOLF 215.49 42134 08/08/00 LUN050 LUNDEEN PACIFIC CORP 16651.78 42135 08/08/00 MCDO10 MC DOWELL AWARDS 134.91 42136 08/08/00 MIC010 MICRO AGE 1777.88 42137 08/08/00 MOM100 MOM'S GAS STATION 1562.83 42138 08/08/00 NAW010 RON NAWROCKI 2000.00 42139 08/08/00 NIC101 NICKERSON & ASSOCIATES 7840.00 42140 08/08/00 OLI100 OLINN MESSAGE CENTER 82.59 42141 08/08/00 OUT100 OUTDOOR SERVICES INC 100.00 42142 08/08/00 PCC050 PC CONNECTION INC 319.20 42143 08/08/00 PCR100 PCR 31094.12 42144 08/08/00 PER010 RONALD A PERKINS 26.88 42145 08/08/00 POW100 POWERS AWARDS 12.78 42146 08/08/00 PRE015 THE PRESS -ENTERPRISE CO 712.14 42147 08/08/00 PRE050 PREVENTION 19.97 42148 08/08/00 PRI070 PRINTING SOLUTIONS 2909.25 42149 08/08/00 PUB100 PUBLIC PERSONNEL CONSULT 495.00 42150 08/08/00 RAD050 RADIO SHACK 21.83 42151 08/08/00 RAL050 RALPHS GROCERY CO 290.44 00 0 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:33PM 08/08/00 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK NUMBER CHECK DATE VENDOR NO. NAME PAYMENT AMOUNT 42152 08/08/00 RAS020 RASA - ERIC NELSON 960.00 42153 08/08/00 RBF100 RBF CONSULTING 6522.69 42154 08/08/00 RET051 RETIRED SR VOLUNTEER PROG 3200.00 42155 08/08/00 RIV120 RIV COUNTY SUPERINTENDENT 59319.59 42156 08/08/00 RUT050 RUTAN & TUCKER 29394.06 42157 08/08/00 SAL150 DAVID SALAS 400.00 42158 08/08/00 SEC050 SECURITY LINK/AMERITECH 30.00 42159 08/08/00 SIM025 SIMON MOTORS INC 1292.38 42160 08/08/00 SIM050 SIMPLEX TIME RECORDER CO 1344.00 42161 08/08/00 SM0010 DONNALDA SMOLENS 194.25 42162 08/08/00 S00010 THE SOCO GROUP INC 78.80 42163 08/08/00 SOU007 SOUTHWEST NETWORKS, INC 1637.63 42164 08/08/00 SOU010 SOUTHERN CALIF GAS CO 15.78 42165 08/08/00 SOU100 SOUTHLAND GEOTECHNICL INC 1365.00 42166 08/08/00 SPRO10 SPRINT 674.08 42167 08/08/00 SUN075 SUNLINE TRANSIT AGENCY 55.00 42168 08/08/00 SUN080 SUNLINE SERVICES GROUP 618.41 42169 08/08/00 SWA100 AMY SWAN -DRAPER 77.00 42170 08/08/00 TAG100 TAG/AMS INC 45.00 42171 08/08/00 TKDO10 T.K.D. ASSOCIATES INC 10528.00 42172 08/08/00 TOP010 TOPS'N BARRICADES INC 33.83 42173 08/08/00 TTI100 TTI NATIONAL INC 7.73 42174 08/08/00 ULT100 ULTIMATE INTERNET ACC INC 20.00 42175 08/08/00 UNIO04 UNITED STATES POSTAL SVC 3000.00 42176 08/08/00 UNI200 UNITED RENTALS 528.19 42177 08/08/00 USO100 US OFFICE PRODUCTS 278.21 42178 08/08/00 USPO10 U S POSTMASTER 100.00 42179 08/08/00 VER010 ROMANO VERLENGIA 58.78 42180 08/08/00 VER050 FREDRICO VERDUGO 400.00 42181 08/08/00 VID050 VIDEO DEPOT 15.00 42182 08/08/00 VOG050 CHRIS A VOGT 272.50 42183 08/08/00 WAL010 WAL MART STORES INC 173.19 42184 08/08/00 WES009 WEST COAST TRANSPORTATION 420.00 42185 08/08/00 WIL010 WILLDAN ASSOCIATED 2052.38 42186 08/08/00 XER010 XEROX CORPORATION 421.49 CHECK TOTAL 794,870.10 008 5 0 0 z Q a E. o z + N M p � r m M O 'r N m 0 OD O w � �Q r U E Q m O m F CD m E CDO m F m F O m F C) O m F CD m E Co Co m E. CD m E. 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F r Ln 0 0 C.0 0 � r- ZF N o a' o 0 o m r o o �n r N w z rn Ln m r n m M r o o m ID O i O r c N M N O 0 N N Q 'n O Ln a O M I N m O O O 01 O O O O O M M o m r o o .. m m M O r o m r �fl e-1 r a' N M N p N �O l0 Ln W O In o U M z a o H w E. a a a s a a a a a ❑ a u a w a L) F a rC rt U Q w rt E a w Z Q z E. < F F cn F E--E E. F z EF V F E-F E. O O a 0 cn o co O O o o O o v 0 a o a a Q U E-U E. E- E-uF a E- E" E- F a F Q E O F O F 0 F a a cn GG a PY E+ X a z a Eno c>n o a o a o ❑ o z o z o w o a o w o w Q cD w Q W > a ❑ w ❑ z u w z w z a z z z - z u z .a z z a z a z a z a cn z w W W p w o w E. W - w w w a W w w F. w w O > W > E > > cn > v> > a > a > F > to > a o > a co u)❑ a w w w o w z O of o z rz fz F ❑ cn U f-I a m W cn U w rn O ❑ w N M O 01 ,--i - N r r rn o) rn c > I > m O a M m v m m O� -- ❑ H E In 0) 01 l0 M N to to 0 0 o r o �n O M 01 01 v r r N o m 1D O) O1 m F ❑ m ti O O M O v r O O O m M Q z a r� m W m a I O Q w F m O 01 l0 O o O O o O M W O v v N O O l0 ID O O in m l0 O O C. O OOp o Ln Ol p z tM0 1~O o O o M a) c It)rN- I O z M tiC. Mo Ln O O O O M Ln Lr)M M M M M M U FC O O O N N O O O O O O O O O p U z U a a > U U z z U a O O cn to El u) ,on w w U w p F a E+ W z F ❑ z z a V Q H a a u H a O z > w co a a ° o U) w F w z o a z a Z Z F cn r cn a z z a o E. Q F z z 3 cn ¢ m F � Ew v� a s ti Ol z z a ❑ z E m E4 m c� a Ft o a z i £N o H a ." `" o a z m m y i E. F E. o o O � j F [+ w z O > O In O O O O O O O C O O O O O N O O O O O O O i+ O O m U E-F Ll: z z < u O O r-1 �--� O N N 0 024 U" a o O m < �L a I -I F Fr f-I H O rar U cn cn cn O E- a z z z cn F F F E-F O O O O O 19 z aO Tn N �o ul r Ln u) �o r m Ln rn .n o co ID o) �o e Un F z O O m O u) \ H S m O a W u s U F a m v O m E C Cl m E. V' C. m H H O m F .-� Cl m E c O m E c O m E v' O m F .-' O m E 4 .-1 O m E+ c O m E. m O m E c O m E. r un F z F ID Lr) to .--� N Ir .O o co r O O O O O Ln to y M r O o m M D1 v W E i < a z ❑ O v lD an + N \D 1 O O N m u) O v H r N N Ln O N v N to O N .r N v .. N o O m r o O 0 O o �n rn H O O m M a) y. OD r N (Y w O O m u'I O O v Z Lf) r+ N r N m r H O N c N Ln O N .-. N a a W > z W GJ O w r W O > z H z O H DE. H a' U In w ❑ m w H a a a D co m W N a a a D m m w H a a a D v) a a F O E+ a 0 ❑ z w > r a a W a m V) w z H D m a s E O E a O ❑ z w > w u a w a H E a a E. O E a 0 ❑ z w > m E- U D Ixa E co z H H a > < O F+ £ O E-F a a El O ❑ fn z O W w > ❑ H > a Q E. O F a o ❑ z w > z0 U < 3 a 11 W tZ a 4. a < a a E. 0 F w o ❑ z W > cn W H . as a D co cn W H a D. a D W a a E. O E. a O ❑ z w > E" F m O a to z a E w H a E .a Q F. 0 E 0 Cl z W > m W U+ aG v i U z a a .a a E O E+ o z W > (D a ❑ a M-H O E E E a u o x z w w z > o E rUi O Z H o ❑ I O H x H a W i O N v E m H O N v E❑ m H o o) to a] .a o m to at m o Ln In v v moo m rn M M m m rn 0n N M Ln u) O Clz O N lD O ID m m N M r 14 z a < m W m a 1 O o E. E o W m E r. m o O O 0 O O 0 O O o O O rn m Ln o O O O O N m N m O O v u'1 O m O z E O r O r "1 O r v �D v 1D 0) O lD M O r r M to M O r M O r M O r Ln O lD M O r z D 0 M to '"� H Ln -w H O N M Ln Ln a' Ln N N v N M N in M M Ln N v to M M Ln H U FC ,-r O .-1 O .-+ O O O O O O O O O 0 0 z O 1--1 F F LO a i W a >� a F F z H 01 RC W O D ❑❑ z a W v H [.. 0 D In D z a w U H 4. 0 D D O z a W U H E. 0 D a E W E u) O a N D H C7 W a w > O z E a O in C W > o U H o w L, a W ❑ G0] ❑ > E O > <a H x U Z H W w O Lo E Q £ a 3 z H W cc O v) F s s 3 O a N Q E E- a o U E co w 3 ❑ w P.O H u O En a z ❑ a a 3 z E. a o U x o a X z D UO U < 0 E H U > o O 0 rn D 0 O 0 u) D 0 O 0 m D 0 .i a m D 0 .� z w > 0 N a W > 0 �n o H > 0 in 0 0 > 0 .--� 0 < 3 o H 0 a S rn O 0 w 3 O 0 3 o 0 x X 0 02v 20 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 42053 08/07/00 GTE010 GTE CALIFORNIA 42054 08/07/00 IMPO10 IMPERIAL IRRIGATION DIST 42055 08/07/00 MIS100 JACKIE MISURACA CHECK TOTAL 09:36AM 08/07/00 PAGE 1 PAYMENT AMOUNT 3245.61 4179.72 930.00 8,355.33 024 21 0 O Ln a i a W F a z a >� a n a O a ❑ Z z O > 0 N U F a u •--I N M v Ln �o r m m O E E E F F E E-F E E E- N M l0 N - �o m - m O m N r w 0) •--i v M r O m N 01 m 01 O C' O N M N m N N M M 01 M r 0) Q1 m m m r r. m r 0) rn m N N m N O r O n rn o a c r m a E-F E ❑ a a w .a r £ EO > a > > > > > OE < o E m w m w m w E F O D U Q H>> a U U U U U U z a C E m O H H H H H H a ❑ a a a x a a o a o t7 W w Z E E E E E E Z W Z H Z Z W U U U U U U W > W a 0 0> w w w w w w> > ww wwwww wa E- Cl H O O' O O O O O N W (3) O e� m H x H a H a H a H x M •� (Q i r L0 O u) m O O l0 O O W O O H Lr) N m M m l0 kO �0 c m m Ln N iA v � � o O O a a a H H H a a a 0 0 0 E. [.. E. H H H a a a U U U W W w E-H E E C� C7 C7 O O O •-i e-1 r-1 O O O E+ E F 0 0 u 01 N 0) N N M .-� m •-/ M l0 Ll l0 t0 1D �D ID In r r r r r 01 N N N N N O �0 t0 �O 10 I0 10 c c c v c v N N N N N %D 0 0 0 0 0 0 vEi U) m cEE. n U) H H H H H H O O O O O O H H H H H H U C7 C� U C7 C7 a a a a a a a x a a a x H H H H H H a a a a a a H H H H H H W Caa] W W W W a G. H H H H H H O O O O O O r-I H r-I r-1 •-i '-I O O O O O O n. a n. a G. w £ £ £ £ £ £ H H N H H H 22 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 42046 08/03/00 GEN100 THOMAS P GENOVESE 42047 08/03/00 INT005 INTERNAL REVENUE SVC-ACS 42048 08/03/00 LAQ050 LA QUINTA CITY EMPLOYEES 42049 08/03/00 RIV040 RIV CNTY DISTRICT ATTORNY 42050 08/03/00 SUP100 SUPPORT PAYMENT CLEARING- 42051 08/03/00 UNIO05 UNITED WAY OF THE DESERT 42052 08/03/00 WEL025 WELLS FARGO BANKCARD CHECK TOTAL 3:33PM 08/03/00 PAGE 1 PAYMENT AMOUNT 75.00 50.00 377.00 493.00 150.00 150.00 4195.59 5,490.59 026 23 Z w .-i N m v In r M M O .--. C a[ O "" E z O O O 0 11 - S O W F z rn rn rn m m C7 Q m W (n m ON m m CL a E E+ E F F F E Ew•F F F F. F. M O CD O CD O O CD O O O O N w lO Ln cn Z E o O 0 O .-1 un in m N w z 00 r O in r r m rn o U')in o v o m c v v p M v -� �O r �-+ O O m (n .�j . t0 w O p 0 0. N O O O O O O O O O O m O o Ln U Q r co o O Ln 0 r p M n. o O ,n a a r m > rn v 0 O Ln�n rn Q W� ~ Q H c>r I �+ Q O S Z 5 LI R] S z 0 z 6 y U H fm-, w W o a a s a s a s a z a F Q E+ Q C7 a E a a E a O Q P. Q Q F z O Q E.O < w 0 0 i 0 1 0 1 0 I O 1 0 a O F � El >4 F N E E N F E rUi o nE, ff U s .J a 4j a L a to +j cn Cf) V) cn a > a 4 0 4 0 AO O IQ O H n z z z z z oIn0 H u a. Z 0 Z m Z 0 Z 0 Z 0 Z a H H H o O w a> W x> W a> W a> W W H H W F E E. F F H Z w >1> a a> w w w w w n> W 4 w E n a n a E E z z f o U W H 0 a 4 o w a > 1 > m z z E w H O H O m + y I o O H E+ Q z a Q m w m a 0 o o W F a w o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 £ 0 0 0 0 0 0 0 0 0 z O N N N N un N r r r r r in E. r N N N N N t0 t0 t0 10 lD m O O O 0 O 0 O O O O �--� N m N Ln N O .-1 O O O O O O O O O O 0 M M ,--i Q O 0 0 0 0 0 0 0 0 0 0 0 v1 cn z 0 F ao U O H a W Cl) c M > Q a a a a a C O pj W U U U U U U U U In w W D S a E. E.z Z Z z Z z Z E+ w [.. m m am > H H £ O fQA Q W � W x U o a o 0 0 0 0 0 2 a' Q UUUUU a .w-1 M CL a F y, a a a a a m 5 GQ, t+Q. f.Q. I+Q. LQ. [aQ. Ol � z o a U a Q w a O o N a E. a a a a a a 0 y F y Q I>-1 W W W W W w F [,. W3 H ,.a a 3 3 3 3 3 O> Oa C (Cn n O O 0 O Ln O O O N N iU E+ Z E O Q U C7 H a a W W W W W W cn 3 3 3 3 3 3 A 24 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 42038 08/03/00 APA100 APA 2000 REGION VI CONF 42039 08/03/00 CAL225 CAL DEPT OF TRANSPORTION 42040 08/03/00 COA080 COACHELLA VALLEY WATER 42041 08/03/00 ELRO10 EL RANCHITO 42042 08/03/00 GEN100 THOMAS P GENOVESE 42043 08/03/00 IMPO10 IMPERIAL IRRIGATION DIST 42044 08/03/00 LEA015 LEAGUE OF CALIF CITIES 42045 08/03/00 PRE030 PRESERVATION CONF REGIS CHECK TOTAL 10:35AM 08/03/00 PAGE 1 PAYMENT AMOUNT 760.00 3000.00 52.52 237.43 57.77 7.35 650.00 350.00 5, 115.07 023 25 U) m rn a 0 E+ Z O O M O m U u cD O W E. £ £ £ £ £ £ £ £ £ u 2 W W W W W W W W w m F E F F F F F E. F N o F Z F 0 0 O v r M O O O W z O O O N r r r O O �l £ O m m O Ln M Ln .n Q M M O N a O O N M r Jn O O O O V) v r M O O O O o > o N r r r a o o a 0 Ln M ,n O ,n Ln O O r m` a M "� Q Z O H H W Z F H H V1 z ❑ £ I- a O S 43 z a z z .a o a a a a a s h a a s a s a H a Z £ E E. F F F z F U E ❑ F Z F W o a x 0 .a 0 O W O H o > O z o O o W E W F E-F W E-F F F u) F W E+ H F z z a > £ x E. H W a a a a wa U W a w O H h h O Q O to O a 0 £ O H O E4 O 9 0 > a \ \ ❑ o. ❑ ❑ H ❑ \ ❑ a ❑ \ ❑ F. z U M v1 z Z a Z U z m z E-F Z m Z a] Z H cn W ❑ w W W z W £ W U W H W H W W 0 C) > z > E+ > O > H > W > C7 > u > I ❑ C a a 3 OU C W W C. C OwG ❑ H H ❑ Q M O GL W M N > I > m N H W H ❑ " =) m ❑ H z O p OI H x 'n E. a z W rl m w m a I o O E. E. a o 0 0 Ln o o Ln O o W o 0 o r o o r O o m £ O O O O o lD o O O z r r in M r r M r F m M M m �o M tD tr7 ID z O N Ln M H N M N O O c O c Ln w O O O O Q U Ln Ln H K O O O c O O v O .� O N .-+ ZO F W W z z H H H O O F W ❑ W U• U U fL' F H M Q H C p H a 3 o > > a1 W H U L, 'n z Z Z m F Z a 0 0 a > :�� H O F ° c� < z a Z ' a a O > O W C U F U' H 4 z 0 0 E+ .Q7 S a, a O Q m o o a a > a o z `n N N a m a FC ix o 4 a a u a 0 a a W a a, a U OU E+ Gu z W 4 W H z o O > o o Ln o 0 0 o V)CN o O > . H co O O H .ti M U E Q FC a o fC a a Q cD a n u z m a U < a o m u a a 020 26 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:32AM 07/31/0' CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 42007 07/31/00 &01141 YOLANDA GIBSON 251.00 42008 07/31/00 ABE001 JAQUES ABELS 150.00 42009 07/31/00 BOB100 BILL BOBBITT 50.00 42010 07/31/00 BUT010 RICHARD BUTLER 150.00 42011 07/31/00 CUN100 DENNIS CUNNINGHAM 50.00 42012 07/31/00 DIA100 DENISE DIAMOND 50.00 42013 07/31/00 EMP040 EMPLOYMENT DEVELOPMENT 145.44 42014 07/31/00 FIL100 GIA FILICE 50.00 42015 07/31/00 HEN010 MICHELLE HENSON 50.00 42016 07/31/00 INT012 INTERNAL REVENUE SERVICE 793.72 42017 07/31/00 IRWO10 JOSEPH IRWIN 50.00 42018 07/31/00 IRWO20 BARBARA IRWIN 50.00 42019 07/31/00 KIR010 TOM KIRK 150.00 42020 07/31/00 LEW010 TOM LEWIS 50.00 42021 07/31/00 MAH100 CYRILLE P MAHFOUD 50.00 42022 07/31/00 MCM210 LESLIE MCMILLAN 50.00 42023 07/31/00 MIT150 MICHAEL MITCHELL 50.00 42024 07/31/00 MOU100 DONALD J MOULIN 50.00 42025 07/31/00 NAT025 NATIONAL NOTARY ASSOCIATI 178.55 42026 07/31/00 OLA100 MILTON OLANDER 50.00 42027 07/31/00 OSBO50 LEE M OSBORNE CPA 50.00 42028 07/31/00 PUE050 MARIA L PUENTE 50.00 42029 07/31/00 REB050 JOAN REBICH 50.00 42030 07/31/00 REY050 ELAINE REYNOLDS 50.00 42031 07/31/00 REY055 FRANK R. REYNOLDS P.E. 50.00 42032 07/31/00 ROB150 STEVE ROBBINS 150.00 42033 07/31/00 SHA040 ROSITA SHAMIS 50.00 42034 07/31/00 STJO10 VICTORIA ST JOHNS 50.00 42035 07/31/00 TYL050 ROBERT T TYLER 150.00 42036 07/31/00 W00050 STEWART WOODARD 50.00 42037 07/31/00 WRI050 ROBERT S WRIGHT 50.00 CHECK TOTAL 3,218.71 030 27 Z •-+ r H o u) c m N N M M Qi a o N N E Z O O H M H r O w U F (7 £ C7 £ C.'I £ (7 U C7 C7 t7 U C� C7 U C7 C� Q W W W £ W £ w £ W £ w £ £ £ £ £ £ £ � m F F F F F E E W w W W w w F F F F F F c O E O O O o O O O O O v O O O N O O Z E O O O c , O 0 u) N O O W x z H O Ln O u1 O In O u) �A 0 N .,,,� N O O N Lr)O �, 0 l0 M u) ul a a P M a � o O O O O o O O N O O o o O o v o 0 r o o 0 Lo 0 £ o o a o o x x ri a o E+ N .� E 'ni £O Lr)a U' `n c c� u, a Z H O , U E '~ F F O O a £ m E.Z.. m U U a > < z d z Q £ a o £ £ H t" E+ a E U O 0 H 0 o U) a U W W H VW7 > .a .7 Z to E £ E. Z F E EQ-F Q F EF E W F Q F F d O 00 00 a 0 0 0 O O Q E > F Q a U E \ F U E. .7 \ E Qx x Q O E O to O H U o O U E-F E F Z �+ L. E,. E F E .] H Cl, 0 a 0 x F a (7 C U m a s a' co w E Z \\ O > H (Z O 0 Z H O V 0 W o 0 Z O W o Q O .7 o E O O ,.a .a a o [Z.7 £ O �..� Z U Z Z Z Z E Z H O E. 0 a 0 .7 0 D z D rr11 r1 D E. 0 a H to O W Z W S W Z Z Z W H Z 0 Z O Z M z 0 Z rx a Z to Z O > Z W E. W > a W W w £ W w W w w W E m w a> a> a> ¢> a> H> 0> w m> z> w w a a H O O O O O O O O M M O O w O O O O OO C. O v T O 0 z Z N N N N N O N O N C. c O c O N O N H Z 0 x h h �] h h "J '7 01 O� �'7 'J a z a a m w m a 1 o O w E a w o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Eo 0 0 0 O O 0 0 0 0 O z M c% 0 01 0 O) 01 01 Lo 01 M 01 01 (14 u) to 0 u) 0 0 , 0 0 0 0 0 E u1 u7 N Lr) u) N N u) u) Z O O O O H O H o o H) O H •') O O H H O 0 v c c c u N 0 O u1 N O O u1 O V Q O O O O �-+ N O O H pw O O O O O O O O O W W Z H H W m a M £ W (r7 0 0 u) w w w Q 0 a 0 > z o 0 Oz i to to E .W7 .Z-i 0 W t E- E Z Z > > > Z H w m w a H 3 E.1 c� m m H z m Q U W H W .Z+ a o Q 0 00 0 oz w r a .] za ..) zs a a o x ws w wx m a . V z o h w z Q V E E- m a to U. m a o 0 w c� .. 0 m E- O O w > 0 OH O O O O £ O H H Q, O (] 0 Q' O H N H N H O O U H N o E. o , o 0 0 0 0 0 Q u m O z < H n' "� Z E. F 3 3 031 a m m U o w s z z a H 28 O z a E-F O Z r ~ Ln N r cV io w N N N O N o N r) r O m r O v N w u a U F Q m 0 E W E+ £ W E+ £ w F £ W F £ w F £ W E. C) £ W F 0 E 47 F C7 £ W F C7 E W F u E W F C7 E W F O .-+ F Z w E+ Z O O O O O O o O O o O O Ln O O O In O O O In Ln N m r O O , O O O O O O O O O O O p o O L Ln Ln Ln N O O O O O O O O O O O O O O N O O O O O O O o 0 N o a Q ~ m o �n a Q m o Lrn C7 E 0 Ln Z o Lrn a Q 0 o a 'n Q a~ m r Q 0 n Q� 0 ZLr) O c7 Z (7 z z o n o o £ E O E+ a N o � O a En O a O F > 43F. £ £ E O£ £ £ O z a Q E. £ £ a Q ❑ E. Q a Q I. > ❑ Q Q 0 E. F Q F a ¢. Q F. > ❑ Q W Q to F -, Q E+ o Q Q o F Q a F cp a s E. U U > a E+ U> m E. 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W o > m > > M > > a > > ..4 o H,> C/) w4 a U U a U x H 0 0 0 0 0 0 a 0 0 O w o 0 0 0 0 0 0 ZI Z E N N N N N N N L-4 H D a a a a a a a H Z D O O O O 0 0 H � h h a z a < m w m a 0 0 w F x o 0 0 0 0 0 0 w 0 0 0 £ o 0 0 0 0 0 0 0 rn rn rn rn Cl) rn rn z o 0 o O 0 0 0 E n Ln Ln In In In Ln 0 O O Ln to O In O u a' a' N N v N v U - - Ft o o O Cl 0 0 0 ni na m o y o Q z Ln a O E. a a Z to EnOh W < C� >+ Z H F.� E+ 0 fx F a m x m F O 3 W m 3 a a N ~ E <0 a0 E Q a ZQ , H m a m a W r•C w vl U m 43 m a a m a F [v z w a > m a z O > LO CD 0 0 0 0 0 Ln If)V ti N n In o o O O 0 U H >+ on O H W O F < U ix m y U) E 3 m ()33 30 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 41997 07/27/00 AME075 AMERICAN RED CROSS 41998 07/27/00 COA080 COACHELLA VALLEY WATER 41999 07/27/00 GRA010 GRANITE CONSTRUCTION CO 42000 07/27/00 GTE010 GTE CALIFORNIA 42001 07/27/00 GTE020 GTE TELEPHONE OPERATIONS 42002 07/27/00 JOH040 KERRY D JOHNSTON 42003 07/27/00 SEC040 SECRETARY OF STATE 42004 07/27/00 UNU050 UNUM LIFE INS 42005 07/27/00 VAN150 MARCIA A VAN OSTENBORG 42006 07/27/00 ZAV100 JUAN ZAVALA & MARIBEL CHECK TOTAL 11:53AM 07/27/00 PAGE 1 PAYMENT AMOUNT 25.00 77.35 418967.50 47.40 511.15 647.30 40.00 1590.96 7222.40 488.00 429,617.06 03` 3� 1 a o m 0) O E z Cl 0 \ r N r O c w C7 V E Q m C� £ W F C7 £ W E C� £ W E. C7 £ w E. C� £ W E+ C7 £ W E. C7 £ W E+ C7 £ W E. O £ W E. U £ W E C7 W E-F --� ry E+ z [-. O O O 0 u7 M O Ln O c u) .ti O M O O m O O O w O W £ �+ Q z O O N N m c1 in r \O 01 m r a .r r-1 Ln r v tD O v O cy, L N N N r m m IT , r �o o O n M c O U') o v n r+ o M o O 01 o v o v O In r r r .-. Q r O O O >+ N H m a N r u> 0 t0 01 v - 'n w c H O) x Ln N c%jr z O m Q v E. In W U H O > z H ❑ f+. W ❑ Q ❑ H V H O > z + > z H z 0 F n. H x u u) w ❑ x W m £ o z U z O H Q u H w H E x w U a a E 0 E.0 x O ❑ z w > >> u) a W F a 3 o o M l0 O r o \0 U cn x w E Q 3 o O M l0 o r o w a Q E-F 0 E x O ❑ z w > Q rn m a a E-F rn z O rn fz W 4. 4. W h m e s a F 0 F O x > O cn ❑ z W w z > O S w Q' w 01 Ln r r a a F O E. QX O In z w > w a W z O m w E.x w z x W F z H ,-i M M z O w a Q F o F 0 ❑ z W > W O z E In u) W M Q ❑ z o 41 W x c O tD v o ID rE. t r£zSi x a W It I-. O a F x w O ❑ >+ z x w Q > E. O z a Q E. 0 F a O ❑ z w > U z cn H ❑ E a \ ❑ E rn O O m M O a (n E .a o Q m E. 0 4. E x a O w ❑ z .a W Q > z H E. 14 Q E 0 F s 0 ❑ z W > [.z] x w u x E. cn \ m £ H w x O \ o \ M O F 4z] a >£ Q a E. 0 F x 0 ❑ z w > Q ❑ H QQ i W mi 0 E-F Q z w Q m w m x Q 0 0 L. F a 43 o O o o 0 O o 0 o rn in Ln o O + O 0 0 0 o O 0 o O 0 0 O 0 0 o 0 o z F r M lD M l0 r M w o) O %D Ln M l0 rn o 1D ID l0 N rr M lD rn M N O Ln ,n 01 \o z 0 N M r M r M m m ID M It)N ti M o O O N O O N v oD W Q O O O O 0 o M O o O O (Y) O O w Q W a >Q+ Q w m E. z H oi Q a x 0 z rn O U ❑ z Q H x w W ¢ S >+ ..4 Q >> a a u Q o U 4x7 a 3 >. .4 Q s s T u Q o U OU o H U a cn z o W N z mow' C7 Q z x o a V w E U OH Q x a O z O m w a fW-• w E U El O z S o ❑ ] x x W W E rn 4. O » x Q (Ei x u w m Z W14 4. H a £ o z O a m Fz En 0 0 z j Q 4 L x Q £ a m x < > Q N z h z O O U Q 0 >+ E. U > V) r o w QF-I 0 m O Q 0 0 m o Q 0 0 0 Q U o 0 W U' O N 0 W U' o c 0 S O O c 0 U rn O .n o O O O .n r z > O > N 03� T4'it 4 46 Q" COUNCIL/RDA MEETING DATE: August 15, 2000 ITEM TITLE: Transmittal of Treasurer's Report as of June 30, 2000 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: v1--- STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated June 30, 2000 for the La Quinta Redevelopment Agency. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. Ily subm Jol�ri M. Fal6orV6r, Finance Director Appr ved for Submis 'on y Thomas P. Genovese, City Manager Attachment: Treasurer's Report, La Quinta Redevelopment Agency 036 T4ht 44Q" MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for June 30, 2000 DATE: August 2, 2000 Attached is the Treasurer's Report for the month ending June 30, 2000. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Dept. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Sold/Matured Other Ending _ _ Change Cash (1) $718,281 637,098 1,355,379 $637,098 iLAIF $11,072,960 1,100,000 700,000 11,472,960 400,000 US Treasuries (2) $24,939,391 6,573,615 (88,502) 31,424,504 6,485,113 US Gov't Agencies (2) $19,903,725 6,159,798 7,000,000 47,249 19,110,772 (792,953) Commercial Paper (2) $3,978,974 4,000,000 21,026 0 (3,978,974) ;Mutual Funds $4,081,636 49,305 4,032,331 1 (49,305) Total $64 694 967 $13 833 413 $12 366 176 $595 845 ' $67 395 946 $2 700 979 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and ins in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. the City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. /1 John M. Falconer' Finance Director/Treasurer 81 9/U -� _ Dafe Footnote (1) The amount reported in the other column represents the net increase (decrease) of deposits and withdrawals from the previous month. 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M O)N NN (NO N 111r O)O M 00) 1rf) fD r N N to LL (DD N N 00 O M M D) A N r dpa Cl) Cl) Lo 001b r00(T �.OjM a OIp at �ON rto cO V Oc0 VV M r0 V," Oc0(O N OO ao Op p r Mco 1pfp1 C V) M t: LL 1D NNE c0� O�N000 V 1`9 O M OO pOOiOMi�M c00 C4 OD010�0 co 7�N OO 00 00 ,t O O Ol < MT) Cl) M M QmIq r rO V MCND�V V co rN N VNN� V V C6 N C N E L Yl 2 C c L ~ Ul C .` fU m a N a u E c C Of V m N N m Q a) c Ill W J x N C N x@ Fcu a � c 2 49 w y m c 7 cNLL U d5 U 'N d QC tCEnc Nc i c CEd -OO c Nw C aWA? C H j > Uta dm�y-m m cm 0 CO 2 acn0 4' wv�OU a z wc1NOa>l z Q1 0 O IL n n O O co IM O M co C1 VMS 1n �Lq to co 1n In V 17 00 V 7 v � non r O r N O 0) O Le 00 0000 � O cO r r N N LL g N U d O CL �n N N c C O E V N 69 N O) N 0 (L O O O N O OQ), c 0) 1v c E `0 0) U NZ Q 04 CITY OF LA QUINTA CITY CITY RDA RDA FA BALANCE SHEET OW30100 FIXED LONG TERM FIXED LONG TERM FINANCING LONG TERM GRAND CITY ASSETS DEBT RDA ASSETS DEBT AUTHORITY DEBT TOTAL ASSETS: POOLED CASH (4,609,132,06) 16,281,023.75 (805.14) 11,751,086.55 LQRP INVESTMENT IN POOLED CASH 805,000.00 805,000.00 INVESTMENT T-BILUNOTES & OTHER 41,980,000.00 41,980,000.00 AUTO MALL CASH 2O0,714.59 200,714.59 LQRP CASH 70,537.78 70.537.78 BOND REDEMPTION CASH 255,336.31 28.73 255,365.04 BOND RESERVE CASH BOND PROJECT CASH 12,197,290.24 594.676.69 12,791,966.93 BOND ESCROW CASH PETTY CASH 1,000.00 1,000.00 CASH & INVESTMENT TOTAL 37,872,582.53 29,589,188.08 593,900.28 67,855,670.89 INVESTMENT IN LAND HELD FOR RESALE - ACCOUNTS RECEIVABLE 319,624.00 60,900.00 8,260,000.00 8,640,524.DO PREMIUM/DISCOUNT ON INVESTMENT (391,327.91) (61,407.87) (6,988.07) (459,723.85) LQRP-ACCOUNTS RECEIVABLE 59,451.36 - 59.451.36 INTEREST RECEIVABLE 572.533.82 572,633.82 LOAN/NOTES RECEIVABLE 16.258.21 2,678,631.60 2,694,899.81 DUE FROM OTHER AGENCIES 342.906.82 342,9W.82 DUE FROM OTHER GOVERNMENTS 601,430.19 601.430.19 DUE FROM OTHER FUNDS 1,386,931.38 551,629.04 1,938,560A2 DUE FROM RDA 8,613,t27.20 8,613,127.20 INTEREST ADVANCE -DUE FROM RDA 1,851,110.34 1,851,116.34 ADVANCES TO OTHER FUNDS 111,508.10 111,508.10 NSF CHECKS RECEIVABLE 3,164.11 3,154.11 ACCRUED REVENUE 833.40 833.40 TRAVEL ADVANCES 1,449.00 1,449.00 EMPLOYEE ADVANCES PREPAID EXPENSES 65,323.00 332,087.50 397.410.50 RECEIVABLE TOTAL 13,494,144.26 3,622,125.03 8,253,011.93 25,369,281.22 WORKER COMPENSATION DEPOSIT 37,637.00 37.637.00 RENT DEPOSITS UTILITY DEPOSITS 75.00 75.00 MISC. DEPOSITS 2,350.00 2,350.00 DEPOSITS TOTAL 40,062.00-------40.062.00 GENERAL FIXED ASSETS 1,388,331.67 15,693,354.00 10,236,5W.05 27,316,191.72 ACCUMULATED DEPRECIATION (685,581.27) (666,581.27) AMOUNT AVAILABLE TO RETIRE L/T DEBT 3,395,117.03 3,395,117.03 AMOUNT TO BE PROVIDED FOR LIT DEBT 1,612,148.34 94,555,923.56 8,010,000.00 104,170,069.90 TOTAL OTHER ASSETS 700,750.40 15,693,35C00 1,612,146.34 10,236,506.05 97,951,040.59 8,010,000.00 134,203,797.38 TOTAL ASSETS 51 907 53919 16,093,354.00 1,612,146.34 33,211,313.11 10,236,508.05 97,951,040.59 8,846,912.21 8,010,000.00 227 4 88.811 49 LIABILITY ACCOUNTS PAYABLE 1,788,261.48 133,177.W 1,921,439.34 DUE TO OTHER AGENCIES 1,377,907.94 589,835.01 1,W7,742.95 DUE TO OTHER FUNDS 602,005.19 1,327,250.23 9,305.00 1,938,580.42 INTEREST ADVANCE -DUE TO CITY ACCRUED EXPENSES 351,119.18 351,119.18 PAYROLL LIABILITIES 5,044.58 5,044.58 STRONG MOTION INSTRUMENTS (30.06) (30.06) FRINGE TOED LIZARD FEES 29,WI.50 29,661.50 SUSPENSE 6,702.65 6,702.85 DUE TO THE CITY OF LA QUINTA _ _.Y. _ PAYABLES TOTAL 4,180,872.48 2,050,263.10 9,305.00 6,220,240.56 ENGINEERING TRUST DEPOSITS SO. COAST AIR QUALITY DEPOSITS ARTS IN PUBLIC PLACES DEPOSITS 468,085.22 488,085.22 LQRP DEPOSITS 14.806.00 14,806.00 DEVELOPER DEPOSITS 1,057,653.88 1,057,653.88 MISC. DEPOSITS 408,481.81 408,481.81 AGENCY FUND DEPOSITS 1,804,787.35 1,804,787.35 TOTAL DEPOSITS 3,739,0D8.08 14,806.00 3,753,814.06 DEFERRED REVENUE 8,270.87 8,260,000.00 _ 8,258,270.67 OTHER LIABILITIES TOTAL 8,270.67 8,260,000.00 8,268,270.67 COMPENSATED ABSENCES PAYABLE 321,991.94 321,991.94 DUE TO THE CITY OF LA QUINTA 1,290,154.40 10,373,716.34 11,683,870.74 DUE TO COUNTY OF RIVERSIDE 12,249,102.00 12,249,102.D0 DUE TO C.V. UNIFIED SCHOOL DIST. 9,418,222.25 9,418,222.25 DUE TO DESERT SANDS SCHOOL DIST. BONDS PAYABLE 65,910,000.00 _ 8,010,000.00 73,920,000.00 TOTAL LONG TERM DEBT 1,612,146.34 97,951,040.59 8,010,000.00 107,573,188.93 TOTAL LIABILITY 7,907,951.10 1,612,146.34 2,065,069.10 97,951,040.59 8,269,305.00 8,010,000.00 125.815.512.22 EQUITY -FUND BALANCE 43,999,588.00 15,693,354.00 31,146,244.01 10,236,508.05 577,607.21 101,653,299.27 TOTAL LL481UTY & EQUITY 51 907 53919 15 693 354 00 1,612,146.34 33 211 313 11 10,236,506.05 97 951,040 59 8,846,912.21 8.010.000.00 227.88.4 811.49 CASH & INVESTMENT TOTAL 67,855,670.39 PREMIUM/DISCOUNT ON INVESTMENT (459,723.881 TOTAL 67,395,%7.04 T,it4t 4 4 0" COUNCIL/RDA MEETING DATE: August 15, 2000 ITEM TITLE: Transmittal of Revenue and Expenditure Report and Investment Summary Report for the Quarter Ending June 30, 2000 RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 3 STUDY SESSION: PUBLIC HEARING: Transmittal of the June 30, 2000 Statement of Revenue and Expenditures and Investment Summary for the La Quinta Redevelopment Agency. Respectfully submitted: hn M. Falconer, Finance Director pro d for submis ' n Thomas P. Genovese City Manager Attachments: 1. Revenue and Expenditures and Investment Summary Report, June 30, 2000 045 LA QUINTA REDEVELOPMENT AGENCY REVENUE SUMMARY. PROJECT AREA DEBT SERVICE FUND: Tax Increment Allocated Interest Non Allocated Interest Interest Advance Proceeds Transfers In TOTAL DEBT SERVICE CAPITAL IMPROVEMENT FUND: Pooled Cash Allocated Interest Non Allocated Interest Litigation Settlement Revenue Loan Proceeds Transfers In TOTAL CAPITAL IMPROVEMENT LOW/MODERATE TAX FUND: Tax Increment Allocated Interest Miscellaneous revenue Non Allocated Interest LQRP-Rent Revenue Home Sales Proceeds Sewer Subsidy Reimbursements Rehabilitation Loan repayments Transfer In TOTAL LOW/MOD TAX LOW/MODERATE BOND FUND: Allocated Interest Home Sale Proceeds Non Allocated Interest Transfer In TOTAL LOW/MOD BOND 07/01/1999-6/30/2000 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 11,489,722.00 12,779,676.81 (1,289,954.81) 111.23% 0.00 148,913.44 (148,913.44) N/A 0.00 480,985.69 (480,985.69) N/A 358,636.00 362,208.00 (3,572.00) 101.00% 1,739,297.00 1,739,296.69 0.31 100.00% 13,587,655.00 15,511,080.63 (1,923,425.63) 114.16% 0.00 11,412.69 (11,412.69) N/A 125,000.00 73,984.41 51,015.59 59.19% 0.00 0.00 0.00 N/A 115,000.00 107,850.00 7,150.00 93.78% 1,855,699.00 1,855,699.00 0.00 100.00% 2,095,699.00 2,048,946.10 46,752.90 0.70% 2,872,431.00 3,194,919.20 (322,488.20) 111.23% 200,000.00 145,063.37 54,936.63 72.53% 0.00 179.99 (179.99) N/A 0.00 122,152.55 (122,152.55) N/A 341,000.00 404,175.32 (63,175.32) 118.53% 150,000.00 361,102.35 (211,102.35) 240.73% 0.00 48,859.97 (48,859.97) N/A 0.00 576.40 (576.40) N/A 0.00 0.00 0.00 N/A 3,563,431.00 4,277,029.15 (713,598.15) 120.03% 0.00 32,618.04 (32,618.04) N/A 0.00 0.00 0.00 N/A 0.00 0.00 0.00 N/A 0.00 0.00 0.00 N/A 0.00 32,618.04 (32,618.04) N/A o `t v 3 LA QUINTA REDEVELOPMENT AGENCY EXPENDITURE SUMMARY PROJECT AREA NO. 1: DEBT SERVICE FUND: SERVICES BOND PRINCIPAL BONDINTEREST INTEREST CITY ADVANCE INTEREST - ERAFLOAN PASS THROUGH PAYMENTS TRANSFERS OUT TOTAL DEBT SERVICE CAPITAL IMPROVEMENT FUND: PERSONNEL SERVICES LAND ACQUISITION ASSESSMENT DISTRICT ECONOMIC DEVELOPMENT CAPITAL - BUILDING REIMBURSEMENT TO GEN FUND TRANSFERS OUT TOTAL CAPITAL IMPROVEMENT LOW/MODERATE TAX FUND: PERSONNEL SERVICES ASSESSMENT SUBSIDY PROGRAM LQ RENTAL PROGRAM LQ HOUSING PROGRAM BUILDING HORIZONS REIMBURSEMENT TO GEN FUND TRANSFERS OUT TOTAL LOW/MOD TAX 07101/1999 - 6130/2000 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 221,000.00 214,629.17 0.00 6,370.83 97.12% 1,352,660.00 1,352,660.00 0.00 0.00 100.00% 3,345,284.25 3,345,284.29 0.00 (0.04) 100.00% 358,636.00 362,208.00 0.00 (3,572.00) 101.00% 0.00 0.00 0.00 0.00 N/A 6,508,231.00 6,842,720.13 0.00 (334,489.13) 105.14% 1,855,699.00 1,855,699.00 0.00 0.00 100.00% 13,641,510.25 13,973,200.59 0.00 (331,690.34) 102.43% 8,950.00 7,895.33 0.00 1,054.67 88.22% 169,409.00 81,540.24 0.00 87,868.76 48.13% 85,000.00 70,825.24 0.00 14,174.76 83.32% 42,000.00 28,636.83 0.00 13,363.17 68.18% 40,000.00 0.00 0.00 40,000.00 0.00% 115,000.00 106,773.21 0.00 8,226.79 92.85% 594,619.00 594,619.00 0.00 0.00 100.00% 5,855,940.00 1,428,676.40 0.00 4,427,263.60 24.40% 6,910,918.00 2,318,966.25 0.00 4,591,951.75 33.56% 3,900.00 3,537.33 0.00 362.67 90.70% 169,451.00 173,813.92 0.00 (4,362.92) 102.57% 253,000 239,425.09 0.00 13,574.91 94.63% 125,000 375,424.76 0.00 (250,424.76) 300.34% 1,166,151 745,448.37 0.00 420,702.63 63.92% 367,500 367,500.00 0.00 0.00 100.00% 258,954.00 258,954.00 0.00 0.00 100.00% 1,739,297.00 1,739,296.69 0.00 0.31 100.00% 4,083,253.00 3,903,400.16 0.00 179,852.84 95.60% LOW/MODERATE BOND FUND PERSONNEL 5,700.00 4,360.47 0.00 1,339.53 76.50% SERVICES 57,401.00 63,334.00 0.00 (5,933.00) 110.34% REIMBURSEMENT TO GEN FUND 0.00 0.00 0.00 0.00 N/A HOUSING PROJECTS 0.00 0.00 0.00 0.00 N/A TRANSFERS OUT 3,230,884.13 1,570,149.48 0.00 1,660,734.65 48.60% TOTAL LOW/MOD BOND 3,293,985.13 1,637,843.95 0.00 1,656,141.18 49.72% 047 E LA QUINTA REDEVELOPMENT AGENCY REVENUE SUMMARY PROJECT AREA NO, 2: DEBT SERVICE FUND: Tax Increment Allocated Interest Non Allocated Interest Interest Advance Proceeds Transfer in TOTAL DEBT SERVICE CAPITAL IMPROVEMENT FUND: Allocated Interest Non Allocated Interest Developer Agreement Transfers In Proceeds from City Loan TOTAL CAPITAL IMPROVEMENT LOW/MODERATE TAX FUND: Tax Increment Developer funding Allocated Interest Non Allocated Interest Transfer in TOTAL LOW/MOD TAX LOW/MODERATE BOND FUND: Allocated Interest Non Allocated Interest Transfer in TOTAL LOW/MOD BOND 07/01/1999-6/30/2000 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 4,510,675.00 5,017,628.09 (506,953.09) 111.24% 0.00 52,131.27 (52,131.27) N/A 0.00 164.52 (164.52) N/A 435,712.00 435,708.00 4.00 100.00% 338,841.00 338,842.00 (1.00) 100.00% 5,285,228.00 5,844,473.88 (559,245.88) 110.58% 20,000.00 68,017.11 (48,017.11) 340.09% 0.00 30,011.17 (30,011.17) N/A 0.00 5,000.00 (5,000.00) N/A 494,139.00 493,939.00 200.00 99.96% 1,500,000.00 1,500,000.00 0.00 N/A 2,014,139.00 2,096,967.28 (82,828.28) 104.11% 1,127,669.00 1,254,407.02 (126,738.02) 111.24% 0.00 0.00 0.00 N/A 20,700.00 151,458.03 (130,758.03) 731.68% 0.00 0.00 0.00 N/A 0.00 0.00 0.00 N/A 1,148,369.00 1,405,865.05 (257,496.05) 122.42% 0.00 0.00 0.00 N/A 0.00 8,733.72 (8,733.72) N/A 0.00 0.00 0.00 N/A 0.00 8,733.72 (8,733.72) N/A 0406 5 LA QUINTA REDEVELOPMENT AGENCY EXPENDITURE SUMMARY PROJECT AREA NO.2: DEBT SERVICE FUND: SERVICES BOND PRINCIPAL BONDINTEREST INTEREST CITY ADVANCE INTEREST - ERAF LOAN PASS THROUGH PAYMENTS TRANSFERS OUT TOTAL DEBT SERVICE 07/01/1999 - 6/30/2000 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 74,350.00 82,986.93 0.00 (8,636.93) 111.62% 152,340.00 152,340.00 0.00 0.00 100.00% 607,009.00 607,009.46 0.00 (0.46) 100.00% 539,878.00 435,708.00 0.00 104,170.00 80.70% 0.00 0.00 0.00 0.00 N/A 3,687,871.00 3,716,567.27 0.00 (28,696.27) 100.78% 494,139.00 493,939.00 0.00 200.00 99.96% 5,555,587.00 5,488,550.66 0.00 67,036.34 98.79% CAPITAL IMPROVEMENT FUND: PERSONNEL 5,300.00 4,691.10 0.00 608.90 88.51% SERVICES 124,426.00 84,876.35 0.00 39,549.65 68.21% ECONOMIC DEVELOPMENT ACTIVITY 128,000.00 136,847.48 0.00 (8,847.48) 106.91% REIMBURSEMENT TO GEN FUND 174,307.00 174,307.00 0.00 0.00 100.00% TRANSFERS OUT 2,506,764.00 232,036.54 0.00 2,274,727.46 9.26% TOTAL CAPITAL IMPROVEMENT 2,938,797.00 632,758.47 0.00 2,306,038.53 21.53% LOW/MODERATE TAX FUND: PERSONNEL 3,300.00 2,798.58 0.00 501.42 84.81% SERVICES 485,674.00 156,940.17 0.00 328,733.83 32.31% LQ HOUSING PROGRAM 536,000.00 3,700.00 0.00 532,300.00 0.69% ASSESSMENT SUBSIDY PROGRAM 0.00 4,988.99 0.00 (4,988.99) N/A REIMBURSEMENT TO GEN FUND 364,346.00 364,346.00 0.00 0.00 100.00% TRANSFERS OUT 1,481,053.00 338,842.00 0.00 1,142,211.00 22.88% TOTAL LOW/MOD TAX 2,870,373.00 871,615.74 0.00 1,998,757.26 30.37% LOW/MODERATE BOND FUND PERSONNEL 2,600.00 1,890.53 0.00 709.47 72.71% SERVICES 47,774.00 22,719.01 0.00 25,054.99 47.56% REIMBURSEMENT TO GEN FUND 0.00 0.00 0.00 0.00 N/A TRANSFERS OUT 1,881,526.17 (373,267.44) 0.00 2,254,793.61 -19.84% TOTAL LOW/MOD BOND 1,931,900.17 (348,657.90) 0.00 2,280,558.07 -18.05% U4) City of La Quinta Quarterly Investment Summary June 30, 2000 Redevelopment Agency U.S. Treasury U.S. Treasury Federal Farm Credit U.S. Bank -1994 U.S. Bank - 1995 U.S. Bank - 1998 RDA 1 U.S. Bank - 1998 RDA 2 Investment Treasury Note Treasury Note Farm Credit Discount Note Money Market Mutual Fund Money Market Mutual Fund Money Market Mutual Fund Money Market Mutual Fund Plus % Attributable to RDA from City Pooled Investments Total RDA Investments Footnote 1 - The Quarterly Investment Report does not include the City of La Quints checking account, sweep account, Housing Program account or petty cash account Maturity Data Par Value Market Value Amortized Cost 30-Nov-00 3,000,000 2,995,560 2,978,856 30-Sep-00 4,000,000 4,012,020 3,982,008 21-Sep-00 1,500,000 1,479,221 1,477,728 Next Day 780 780 780 Next Day 783,449 783,449 783,449 Next Day 2,528,485 2,528,485 2,528.485 Next Day 632,923 632,923 632,923 $12,445,637 $12,432,438 $12,384,229 17,066,024 $29,4 00 253 7 TWV/ 4 4 a" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: August 15, 2000 CONSENT CALENDAR: STUDY SESSION: Consideration of a Recommendation from the PUBLIC HEARING: Museum Expansion Committee for Approval to Distribute a Request for Proposals to Prepare Design Plans for the Museum Expansion RECOMMENDATION: Authorize the distribution of an RFP for the preparation of architectural design plans for the Museum expansion, and appoint a Consultant Selection Committee and appoint a Consultant Selection Committee. FISCAL IMPLICATIONS: The appropriation of up to $84,000 is contained in the Fiscal Year 2000-2001 Capital Improvement Program. BACKGROUND AND OVERVIEW: On June 6, 2000, the City Council authorized the formation of the Museum Expansion Committee, comprised of: Mayor Pro Tem Stanley Sniff and Council Member Don Adolph; Historical Society Members Pat Cross and Judy Vossler; and Historical Preservation Commissioner Barbara Irwin. Support staff includes Dodie Horvitz, Community Services Director and Christine di lorio, Planning Manager. The Committee, on July 19, 2000 (Attachment 1), recommended the City Council authorize the distribution of a Request for Proposals (Attachment 2) to prepare design plans for the Museum expansion. The suggested design criteria is as follows: 1. The architectural design of the proposed 4,000-5,000 square foot expansion to the City's existing historical museum is to be representative of the Mediterranean period architectural style, specifically an interpretation of the Spanish Colonial Revival. The proposed building design mass and scale must be in conformance with the Secretary of Interior Standards for the Treatment of Historic Properties, namely to protect the integrity of the property and its environment. CAMy Documents\WPD0CS\ccjh019.wpd 051 2. The proposed building may be two stories, with emphasis placed on breaking up the two story facade to soften the visual image along the streetscape. 3. Architectural design details shall include decorative tile, clay mudded roof tile or similar, stained glass windows, and windows with shutters. A Spanish style patio with fountains and alcoves shall be integrated into the site plan. 4. The landscape design shall be in keeping with the architectural period of the existing historic building. Special attention shall be given to the streetscape landscape design. 5. The existing building will continue to be used in some capacity. The spatial design within the proposed building shall include museum displays with an emphasis placed on maximizing wall displays. Consideration shall be given to using natural lighting. Other space needed includes a retail area, repository for curation of archaeological and historic artifacts and workstation, multi -purpose area for up to 150 people, modest kitchen facility (sink, cabinets, table, microwave and full size refrigerator) and a separate equipment storage for tables, chairs, slide screen and podium. 6. Lastly, if feasible, reuse historic materials such as solid wood exterior doors, stained glass windows and wrought iron light fixtures. The Consultant Selection Process outlined within City Resolution 96-80 shall be followed. With this report, the Agency Board is hereby notified of the potential need to contract for professional services in excess of $10,000. Staff suggests the Agency Board appoint a Consultant Selection Committee consisting of the following members: • Dodie Horvitz, Community Services Director • Tom Hartung, Building and Safety Director • John Freeland, Senior Engineer • Christine di lorio, Planning Manager The Agency Board may appoint one or two members to participate in or observe the staff selection procedure. FINDINGS AND ALTERNATIVES: The alternatives available to the Agency Board include: 1. Authorize the distribution of a RFP for the preparation of architectural design plans for the Museum expansion, and appoint a Consultant Selection Committee; or QJ CAMy Documents\WPD0CS\ccjh019.wpd 002 2. Do not authorize the distribution of a RFP for the preparation of architectural design plans for the Museum expansion, and do not appoint a Consultant Selection Committee; or 3. Provide staff with alternative direction. Respectfully Attachment: mitted, Manager Approved for submission by: Thomas P. Genovese, Executive Director 1. Museum Expansion Committee Minutes 2. Request for Proposals 051 CAMy Documents\WPDOCS\ccjh019.wpd 003 ATTACHMENT 1 CITY OF LA QUINTA REQUEST FOR PROPOSALS DESIGN AND CONSTRUCTION PHASE SERVICES FOR THE CITY OF LA QUINTA MUSEUM EXPANSION Genera/ - The City of La Quinta requests proposals from architects, and historic architects for professional and technical services required to design and prepare preliminary concept plans ready for bidding purposes and construction of the Museum expansion. The La Quinta Historical Museum is situated on a 11,700 square foot site at the southeast corner of Avenida Mendoza and Avenida Montezuma. The existing 819 square foot building is listed on the City's Historic Survey with a National Register of Historic Places Status Code "441 ". The City desires to construct an expansion to the Historic Museum building and has budgeted $800,000 in the Capital Improvement Program. The project essentially consists of grading, irrigation, landscaping plans, surface improvements and building elevations. Any rehabilitation of the Historic Building will fall under the State Historic Building Code. Please note seismic retrofit is not necessary. The City is pursuing closing Avenida Mendoza containing 60 feet of right of way. Expanding the Museum into Avenida Mendoza could provide an additional land area of 6,000 square feet (60' X 100'). The Redevelopment Agency Board authorized the formation of the Museum Expansion Committee. The Committee suggested design criteria as follows: 1. The architectural design of the proposed 4,000-5,000 square foot expansion to the City's existing historical museum is to be representative of the Mediterranean period architectural style, specifically an interpretation of the Spanish Colonial Revival. The proposed building design, mass and scale must be in conformance with the Secretary of Interior Standards for the Treatment of Historic Properties, namely to protect the integrity of the property and its environment. 0514, CAMy Documents\WPDOCS\RFP-Museummpd Page 1 of 6 2. The proposed building may be two stories, with emphasis placed on breaking up the two story facade to soften the visual image of the streetscape. 3. Architectural design details shall include decorative tile, clay mudded roof tile or similar, stained glass windows, and windows with shutters. A Spanish style patio with fountains and alcoves shall be integrated into the site plan. 4. The landscape design shall be in keeping with the architectural period of the existing historic building. Special attention shall be given to the streetscape landscape design. 5. The existing building will continue to be used in some capacity. The spatial design within the proposed building shall include artifact displays with an emphasis placed on maximizing wall displays. Consideration shall be given to using natural lighting. Other space needed includes a retail space, repository for curation of archaeological and historic artifacts and workstation, multi -purpose area for up to 150 people, modest kitchen facility (sink, cabinets, table, microwave and full size refrigerator) and a separate equipment storage for tables, chairs, slide screen and podium. 6. Lastly, if feasible, reuse historic materials such as solid wood exterior doors, stained glass windows and wrought iron light fixtures from the demolished historic Desert Club facility. The consultant selected for this contract will concentrate on preparing architectural concept plans and construction documents for improvements as recommended by the Museum Expansion Committee to the Agency Board. In addition to the design plans, a menu of potential improvements with turnkey costs associated with each menu item will be presented. The consultant will prepare two sets of contract documents as needed to accommodate construction. The improvements will be designed in accordance with City of La Quinta standards and General Plan. Services and products to be rendered in performing all work associated with the planning, design, and construction management of the project will include, but are not limited to: • project management and schedule maintenance • field surveys, and base map preparation • utility coordination to obtain clearances • prepare up to three (3) preliminary conceptual architectural design plans (as needed) • prepare a menu of improvements with turnkey costs for Agency r consideration J �5 CAMy Documents\WPDOCS\RFP-Museum.wpd Page 2 of V • prepare final architectural design plan • prepare site drainage improvement plans (if necessary) • prepare and submit all required CEQA documents • prepare landscape and irrigation plans, including approval by other agencies. • prepare contract documents, bid documents, and project specifications including, special and technical provisions, technical appendices and engineer's estimate • prepare staff reports to Agency Board through approval to advertise project for bids • coordinate with City departments and outside agencies as required • coordinate bid advertisement and performing bid phase support • assist Public Works staff with construction contract negotiations and contract agreements • provide construction management and administration • provide construction surveys and grade sheet reviews, materials testing, submittal review • provide construction inspection (if required) The City intends to award contract for the needed services associated with this project to one firm. A single Project Manager will be designated by the consulting firm who has the experience to lead the project through the planning, design, and construction phase. This individual shall become the day-to-day liaison with City representatives in moving the project through the City's planning and design departments. A pre -proposal meeting will be scheduled for the 1 1 "' day of September, 2000, at 9:00 a.m., at La Quinta City Hall in the Session Room, 78-495 Calle Tampico, La Quinta, California. Proposal packages (Work Proposals and Cost Proposals) are to be submitted in separate envelopes provided by the City, clearly marked with the consultant's name, address and phone number. Work Proposals are to be submitted in the envelope marked "Work Proposals" and cost proposals are to be submitted in the envelope marked "Cost Proposal." Only one proposal per consultant will be considered. Work proposal packages are to be received by 5:00 p.m., Monday, October 2, 2000. Proposal packages are to be delivered to: Dodie Horvitz, Director City of La Quinta Community Services Department 78-495 Calle Tampico P.O. Box 1504 La Quinta, CA 92253 tl J (760) 777-7090 007 CAMy Documents\WPDOCS\RFP-Museum.wpd Page 3 of 6 All approved plans will be provided to the City on 3-1 /2" disks in AutoCAD 12 format as well as on "D" size Mylar and 11 " X 17" format. All other approved documents, including technical specifications, will be provided on 3-1 /2" disks in WordPerfect 7.0 and Quattro Pro 7 for Windows 95 format. Project scheduling will be provided in Microsoft Projects 4.0 for Windows 95. Project Deve%pment Process Generally, the project development process will be as follows: 1. Staff Review A. Initial meeting between the consultant and staff to identify project design constraints and objectives. B. The Consultant prepares preliminary architectural design concept drawing and presents to staff for review and comment. C. Based on direction received from staff, consultant will revise preliminary concept plans for screen check approval by staff. 2. Agency Board Review and Approval A. Screen check approved preliminary concept plans will be submitted to the La Quinta Redevelopment Agency Board for review and comment. B. Based upon comments received from the La Quinta Redevelopment Agency Board, consultant will prepare final concept plans and resubmit the architectural design concept for Agency Board consideration for approval. 4. Final Design Phase A. The consultant will prepare plans, specification and estimates (PS&E) for approval by the City and County Agency. The consultant will coordinate the filing of applications necessary for plan checks, permits and service connections. The consultant will be expected to keep the City fully informed of the progress throughout the project, including the preparation and updating of a project schedule. 6. Bidding Phase A. The consultant will be expected to provide assistance in preparing the necessary documents and coordination to advertise the project for receiving bids. Technical support during the bidding and award process will also be required. 057 C:\My Documents\WPDOCS\RFP-Museum.wpd Page 4 of 6 7. Construction Phase A. The consultant will provide technical support for the day-to-day management of the project, provide construction surveys, and engineering support during the construction period. B. The consultant will provide construction inspection (as necessary) as directed by the City during the construction period. Proposal Format Consultants are encouraged to keep their proposals brief and relevant to the specific work required. Proposals shall include a minimum of the following items: 1. Work Proposal (Envelope 1) - Submit six (6) copies limited to a maximum of 20 pages. A. Cover Letter i. The name, address and phone number of the consultant's contact person for the remainder of the selection process. ii. Any qualifying statements or comments regarding the consultant's proposal, relevant to the information provided in the RFP or the proposed contract. iii. Identification of sub consultants and responsibilities B. Statement of Qualifications i. A listing of proposed project personnel, including personal experiences and resumes for prime and sub consultants. ii. Consultant's and sub consultant experience with similar work, including names and current phone numbers of references for listed projects. C. Project Understanding and Approach i. A description of the project team's understanding of the project, and how the Consultant's firm will approach project development. D. Scope of Work Program I. A description of the tasks, sub tasks, and specific deliverables that will be provided. E. Schedule Requirements i. Anticipated date for a Notice to Proceed is November 21, 2000. ii. The Planning Commission meets the 2nd and 4th Tuesday of every month. O J 3 iii. The Redevelopment Agency meets the 1 st and 3rd Tuesday of every month. 009 CAMy Documents\WPDOCS\RFP-Museum.wpd Page 5 of 6 iv. The project is budgeted to be constructed in Fiscal Year 2003- 2004. V. A comprehensive CPM schedule is to be submitted describing the nature and scheduling of proposed tasks reflecting the Fiscal Year 2003-2004 construction date. The period required for each approval by the Commission and the Agency Board is estimated to require approximately 21 days and should be reflected in the proposed schedule. 2. Cost Proposal (Envelope 2) A. The consultant is to submit a detailed cost proposal for all services and materials including the firm's direct and indirect rate (with overhead) and percent of profit anticipated in completing the project as outlined in the RFP. Man hours and extended billing rates per classification of personnel will be indicated for each task and/or sub task defined therein. The consultant shall determine a not -to -exceed allowance for reimbursables included within the cost proposal. Selection Process Work Programs will be reviewed by a Consultant Selection Committee. The Committee will rank the consultants for contract negotiations based upon the materials submitted in the Work Proposal. The Committee may choose to interview two or more closely -rated firms, but may not expect or schedule time for elaborate presentations by those consultants. Only after the ranking process is complete, will the cost proposal from the "top ranked" firm be opened. The City will open contract negotiations with the top -ranked firm. The successful consultant will be expected to enter into the attached Professional Services Agreement. 050 010 CAMy Documents\WPDOCS\RFP-Museum.wpd Page 6 of 6 CITY OF LA QUINTA REQUEST FOR PROPOSALS FOR DESIGN AND CONSTRUCTION SERVICES FOR THE CITY OF LA QUINTA MUSEUM EXPANSION COST PROPOSAL SHEET The following is a summary of costs to provide the services outlined in the Request for Proposals for Design and Construction Services for the Museum project and will be used as the basis for negotiating a Professional Services Agreement to provide these services. S Attached herein is a detailed man hour and fee breakdown for the tasks and subtasks defined in our proposal. Prime Consultant Date Signed OG� 011. C\My Documents\WPDOCS\RFP-Museum.wpd Page 7 of 6 ATTACHMENT 2 MUSEUM EXPANSION COMMITTEE MINUTES July 19, 2000 I. CALL TO ORDER A regular meeting of the Museum Expansion Committee was called to order at 7:03 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson Irwin presided over the meeting. Comrxlit ee Member Adolph led the Pledge of Allegiance. N MEMBERS PRESENT: Committee Member Don Adolph (Vic, hai Committee Member Pat Cross A'R Committee Member Barbara Irwrn5Chairpe Committee Member Stan Sniff Committee Member Judy Vossl STAFF PRESENT II. PUBLIC COMMENT Christine di lorio, Planning M Cristal Spidell, Secretary III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes of June 28, It was moved by Committee motion passed 4 0-1, Comr meeting. �r V. PUBLIC VI. BUSINESS A. Mu fs SniffN slier to al*rove the Consent Calendar as submitted. The ember Cry a.,"„ 'fined due to her absence from the June 28, 2000 lorio, Planning K bager, reviewed the staff report with the committee. It was decided that the ittee would need,,,,, address the street closure issue prior to discussing the design criteria for the im expansion. Business Item B was considered at this time. B. Ptreet Closure Ms. df,]`i d;. Planning Manager, informed the committee that a 24 hour traffic count was currently in progress, and according to the City Attorney, the street closure is feasible. Staff will check into the noticing procedure and determine a City Council date of August 1 or August 15. Committee Member Vossler asked if they should contact property owners personally to inform them of the meeting. It was decided that staff would field all calls, and refer them to the Committee if necessary. It was discussed to have staff produce a fact sheet for the project, and then it was decided not to do so until it was determined necessary. S:\Community Services\MEC\MECMIN7-19.wpd 0 61 `111 r) It was moved by Committee Member SniffNossler to direct staff to pursue the closure of a portion of Avenida Mendoza and schedule this matter for City Council consideration at the earliest possible date. Unanimous. The Committee returned to Business Item A at this time. A. Museum Suggested Design Criteria (continued) Committee Member Sniff presented a layout of a possible design for the Historical Museum. The sketch included a two story building with cathedral ceilings, storage areas, long louvered w4'dows, stained glass, patio area, offices, balconies, grass area, display areas, restrooms, kitchen area! 0 orways that are ADA Committee Member Cross indicated she does not like the Mmouse" concept, a►tdVgr is it to be pretty and functionable. i Committee Member Vossler suggested the ground floor;�be peoptWt 61y, with the office space, storage area, and curation area being located upstairs.3; Chairperson Irwin said the building can be cility by birating and storing artifacts from throughout the valley. After reviewing both plans, Committee 11 timber Vdker sugp ed presenting all the suggestions on a list to an architect and let him presentif ideas t the Com`"iittee. The Committee concurred. Chairpen Irwin said 1i6NiEWtpal Preservation Commission went to Fort Irwin for a tour of their facility and dilscussed the orgarn-�i�nd amenities needed for this type of curation facility. Ms. Irwin said they hay,sma 4,000 square foot [ uild ng of which approximately 1,500 square feet is for storage of the artifacts. nk ThvCurator for Fort Irwin stated they will share their ideas with the La Quinta Historical Museum. by Committee Members SniffNossler to direct staff to take the information discussed and �rt`fcr'the City Council to consider. Unanimous. Members will receive a copy of the City Council staff report. C. Conditions, Covenants and Restrictions Regarding the Museum Property Ms. di lorio informed the Committee that there were no current property owners who signed the original CC & R's. Staff does not anticipate any problems. 069 013 SACommunity Services\MEC\MECMIN7-19.wpd VII. CORRESPONDENCE AND WRITTEN MATERIALS It was moved by Committee Member SniffNossler to adjourn t% um Expansion Committee meeting. Unanimous. Meeting adjourned at 8:47 p.m. " 06J 014 SACommunity Services\MEC\MECMIN7-19.wpd