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2010 01 13 IAB MinutesINVESTMENT ADVISORY BOARD Meeting January 13, 2010 CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 4:00 p.m. by Chairman Ross followed by the Pledge of Allegiance. PRESENT: Board Members Moulin, Ross, Rassi and Park (4:08) ABSENT: None OTHERS PRESENT: John Falconer, Finance Director and Vianka Orrantia, Senior Secretary II PUBLIC COMMENT -None III CONFIRMATION OF AGENDA -Confirmed IV CONSENT CALENDAR 1. Approval of Minutes of Meeting on December 9, 2009 for the Investment Advisory Board. In response to Board Member Moulin, Ms. Orrantia clarified that Board Member Park was also asked to serve on the Ad Hoc Committee. In response to Board Member Moulin, Mr. Falconer advised that a statement was made on page 2 referencing the auditor's presentation following the approval of the minutes. Board Member Moulin requested that the following correction be made to page 4, eighth sentence: In response to Board Member Park, Mr. Falconer explained the assumptions used #e in the long-term financial planning. Investment Advisory Board Minutes January 13, 2010 MOTION - It was moved by Board Members Moulin/Ross to approve the Minutes of December 9, 2009 as amended. Motion carried unanimously. V BUSINESS SESSION A. Transmittal of Treasury Report for November 2009 Mr. Falconer presented and reviewed the staff report advising the Board of a decrease in the cash balance with an ending balance slightly under 5167 million for the month. The portfolio activity on Page 3 reflects an increase in the average maturity from 62 days to 152 days and page 7 also reflecting an increase in the average maturity. Investments purchased during the month were S 13 million in a one year Treasury Note and S2 million and 512 million in two year Treasury Notes. Mr. Falconer further advised that due to the recent increase in the average maturity the City was able to maintain their current yields. In response to Board Member Moulin, Mr. Falconer agreed that a correction to page 3, first paragraph second sentence should read: The major reason for the decrease was that expenditures were Jess than revenues which [.. J Mr. Falconer summarized for the Board the current market average and the city's performance. General discussion ensued amongst the Board and staff regarding the current market and interest rates. MOTION - It was moved by Board Members Park/Moulin to review, receive and file the Treasurers Reports for November 2009. Motion carried unanimously. B. Continued Consideration of the Fiscal Year 2009-1010 Work Plan Mr. Falconer advised that in prior meetings, the Board and staff discussed revisiting the CDARS program in addition to seeking possible alternatives to LAIF and review and discuss their findings at the January meeting. Mr. Falconer also advised that Chairman Ross and Board Member Moulin 2 Investment Advisory Board Minutes January 13, 2010 reviewed several alternatives to LAIF. Mr. Falconer further advised that staff contacted Palm Desert National Bank regarding CDAR's current yields and was advised that a current market two-year bill's yield is at 1 %, with CDAR's two-year bill currently at 1 .4%, (possible increase by 40 basis points) and a current market fifty-two week bill's yield at .30% and CDAR's fifty-two week bill at a .40%. In addition, Mr. Falconer advised that there were other institutions offering better rates at this time. He also further advised that included with the staff report was additional information regarding CDAR's and previously issued staff reports for the Board's review. Mr. Falconer commented that the current investment limit stands at 5250,000. In response to Board Member Moulin, Mr. Falconer advised that the 5250,000 limit expires in December of 2012. In response to Board Member Moulin, Mr. Falconer stated that he was not opposed to utilizing the CDAR's program but does not feel there is enough yield for the investment. General discussion ensued amongst the Board and staff regarding the use of the CDAR's program as a possible investment tool and some of the issues of investing in CDAR's, such as the wiring of funds a day in advance. In response to Chairman Ross, Mr. Falconer stated that with the investment increase in TLGP Notes, he prefers the TLGP Program over the CDAR's program particularly with the wiring of funds a day in advance and the one day exposure. Continued discussion ensued amongst the Board and- staff regarding the CDAR's program. Chairman Ross advised that the Ad Hoc Committee consisted of himself and Board Member Moulin, the committee's focus was to explore any alternatives to LAIF. After much discussion with Board Member Moulin, Chairman Ross advised that they were both in agreement that any recommendations and presentations should come from staff. Mr. Falconer stated that he would try and compile a presentation for the next scheduled meeting. He also stated that after his attendance at the 3 Investment Advisory Board Minutes January 13, 2010 LAIF Conference, he felt more at ease with continued investments in LAIF. MOTION - It was moved by Board Members Moulin/Park to continue the discussion of the 2009-2010 Work Plan. Motion carried unanimously. C. Revision of 2009-10 Investment Policy -Corporate Notes Mr. Falconer advised that due to the size of the portfolio and the investment limitation in the TLGP Program and at the direction of the Board, staff was asked to consider increasing the investment percentage in the TLGP Program. Mr. Falconer further advised that he was not comfortable in investing in Corporate Notes that were not insured under the TLGP Program but was in favor of the TLGP Program itself and increasing the investment limit by 10%. The Board and staff reviewed Board Member Moulin's handout with the suggested change to the language in the investment policy, page 11, Section 8, lending the last paragraph) allowing the 10% increase. The following language was agreed upon by the Board and staff for City Council's approval: The City is also permitted to invest in corporate notes issued under the FDIC Temporary Liquidity Guarantee Program subject to the aforementioned corporate note limitations "except that corporate notes issued under the Temporary Liquidity Guarantee Program or otherwise backed by the United States government shall be limited to 20% of the portfolio and the maximum aggregate investments for such notes shall not exceed S 10 million face amount for each issuer. " General discussion ensued amongst the Board and staff regarding the investment percentage and staff suggested that the following change be made to page 1 1, Section 8, fourth bullet point clarifying the percentage invested in Corporate Notes. The following language to the fourth bullet was agreed upon by Board and staff: ~ Total investment shall not exceed 70% of the portfolio in Non-TLGP and 20% in TLGP, and 4 Investment Advisory Board Minutes January 13, 2010 Mr. Falconer reiterated for the Board the suggested changes to the Investment Policy; staff will incorporate into the last paragraph in Section 8, the January 1 1 `h email received from Board Member Moulin with the proposed language in addition to the change to the fourth bullet point. MOTION - It was moved by Board Members Rassi/Moulin to accept the proposed language for a change to the City's investment policy. Motion carried unanimously. Mr. Falconer clarified for the Board that the proposed changes will be brought before Council the first Council meeting in February. VI CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report Mr. Falconer presented and reviewed the Month End report advising the Board that page 3 references the current activity in LAIF; he also advised that at the end of November the performance report indicated a decline in LAIF from .61 % to .55%, with the current three month bill auction at .08%, which is a slight increase. Mr. Falconer further advised that the Treasury Note rates were also included for the Board's review. Board Member Moulin asked if column 7 on page 2 should be titled Corporate Notes in lieu of Certificate of Deposits or if the two columns should be combined Mr. Falconer advised that the beginning balance listed under Certificate of Deposits was incorrect and stated that staff would research the balance reflected and report back at the next scheduled meeting. General comments were made in reference to the loans on page 3 of the report. Noted and Filed B. Pooled Money Investment Board Reports Mr. Falconer presented and reviewed the pooled report advising the Board that the LAIF portfolio ended at .64% with the average maturity at 253 5 Investment Advisory Board Minutes January 13, 2010 days and the ending portfolio balance at 561 billion versus 561.6 billion a year ago. General discussion ensued amongst the Board and staff regarding the Pooled Money report and whether the report reflects any indication to the current economy. Noted and Filed VII BOARD MEMBER ITEMS -None VIII ADJOURNMENT MOTION - It was moved by Board Members Park/Moulin to adjourn the meeting at 4:50 p.m. Motion carried unanimously. 6 Senior Secretary