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APPMIN 06 15 1992ART IN PUBLIC PLACES MEETING MINUTES LA QUINTA CITY HALL -COUNCIL CHAMBERS CONFERENCE ROOM June 15, 1992 The regular meeting of the La Quinta Art in Public Places Committee (APP) was called to order at the hour of 3:11 P.M. by Acting Chairman Jerry Herman. ROLL CALL: Committee Members John Walling, Meg Robertson, Kay Wolff, Jerry Herman, Nancy Nard, .Associate Planner Stan Sawa, Department Secretaries Kerry Banks and Betty Anthony. CONSENT CALENDAR A. There being no changes to the Minutes it was moved by Committee Member Robertson and seconded by Committee Member Walling to approve the Minutes of May 4, 1992, as submitted. Unanimously approved with Committee Member Herman abstaining. II. OLD BUSINESS A. Consultant Presentation 1. Department Secretary Kerry Banks stated she had beers in touch with Mr. Allen relative to his presentation at an upcoming Mayor's Breakfast and he had stated his fees would be $2,000 plus travel expenses for a two day visit. A one day visit would be $1,000 plus travel expenses. Committee Member Walling suggested that Mr. Allen's visit be coordinated with another city in the Valley to see if the cost could be shared. Committee Member Robertson stated she had met with Ann Thorne, an art consultant from Huntington Beach who would be instrumental as a technical consultant to help the Committee set up policies and procedures to follow. Her fee would bey $350 per day. Discussion followed regarding Mr. Allen's ability to give the Council a good overview of what the Art in Public: Places constitutes . Following the discussion, Committee Member Wolff suggested that Staff contact the Chamber of Commerce in order to schedule Mr. Allen to speak at a Mayor's Breakfast and later that day meet with the Art in Public Places Committee for a study session. In addition, Staff would contact the Finance Department to determine what funds were available to the Committee. APP6-15 Art in Public Places Minutes June 15, 1992 III. NEW BUSINESS A. Election of Officers It was moved by Committee Member Wolff to nominate John Walling as Chairman. Committee Member Robertson seconded the motion. Committee Member Herman moved to close the nominations and Mr. Walling was elected unanimously. 2. It was moved by Committee Member Robertson to nominate Kay Wolff as Vice Chairman. As there were no other nominations, nominations were closed and Mrs. Wolff was elected unanmously. B. The Brown Act Discussion followed relative to rules and procedures for the Committee to follow. Jerry Herman to contact City Attorney to obtain a condensed version of the Brown Act Policies "Rules of Procedure" and subsequently compare with the City of Palm Desert, who has an established Art in Public Places program. Committee Member Herman reviewed the Brown Act with the members and discussion followed as to what meetings of the Committee needed to be agendized. Staff was asked to check with other cities and the City Attorney's office to determine how and when meetings were to be agendized. C. Artists Selected for City Art Work Due to the problems incurred with artists contacting the individual committee members, it was moved by Committee Member Wolff and seconded by Committee Member Robertson to establish the following policy: a. The Committee will refrain from meeting with artists individually for the purpose of discussing further art projects. Further discussion included providing the top artists with a "resource" representative from La Quinta whom they could contact for any further information they would like regarding the City, (in addition to the literature and information they were sent). 3. It was moved by Committee Member Herman and sea~nded by Committee Member Wolf to contact the following peoples to see if they would be willing to have their names placed on a list of resource people for these artists to contact regarding :reference information. The motion was unanimously approvE~d. The APP6-15 Art in Public Placea Minutes June 15, 1992 following people would be contacted by phone at Staff's earliest convenience. a. Fred Rice b. Stan Sawa c. Jean McKig d. Peter Murray Kerry Banks relayed to the committee that during a 1telephone conversation with artist Lowell Jones he questioned whether there would be any reimbursement of travel expenses. Member Kay Wolff moved to decline any expenses incurred by 'the artist (including travel expenses) for the purpose of providing a presentation. It was seconded by Member Jerry Herman and was approved unanimously. 5. A letter would be drafted to all the applicants informing them of the Committee's policy with regard to reimbursement of expenses and not meeting with members, and also the list of resource people. In addition, the letter would notify them of the extension of time to prepare their presentation. The new date would be September 14, 1992 beginning at 2:00 P.IvI. Each applicant would have 25 minutes to present and ~NOUld be required to submit the following information: a. Elevation drawing b. Different concepts and images c. Maintenance plan C. Phoenix Conference Report 1. Committee members discussed and shared pictures taken at the Phoenix Conference. It was determined that a final report would be compiled for review by the Art in Public Places committee members at their meeting of July 6, 1992 and subsequently submitted to City Council at their meeting of July 21, 1992. It was also suggested that these reports be kept in thee Art and Public Places file for future reference. D. Current Applicants Status It was determined that Staff would draft a letter to all applicants (other than the "top artist") apprising them as to the status of their submittal. Letter to note the City would like to keep their application on file for any future art selections by the City. The applicants who had requested their slides be returned will be asked if the City can duplicate them for file reference. APP6-15 Art in Public Places Minutes June 15, 1992 A draft letter was to be prepared for review by committee members at their meeting of July 6th. E. New Artists Applications 1. Department Secretary Banks passed out information pertaining to new artists who had submitted applications to be accepted. 2. Members withdrew to the Council Chambers to review slides submitted by new artists. IV. ADJOURNMENT There being no further business, it was moved by Committee Member Wolff and seconded by Committee Member Robertson to adjourn to a regular meeting of the Art in Public Places Committee on July 13, 1992 at 2:00 P.M. Thus meeting of the Art in Public Places Committee was adjourned at 4:41 P.M., June 15, 1992. APP6-15 4