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APPMIN 11 07 1994ART IN PUBLIC PLACES MEETING MINUTES LA QUINTA CITY HALL -NORTH CONFERENCE ROOM NOVEMBER 7, 1994 The regular meeting of the La Quinta Art in Public Places Committee (APP) was called to order at 3:04 P.M. by Chairman Walling. ROLL CALL: Committee Members Kay Wolff, Nancy Nard, Kathryn Hull, Carolyn Lair, Rosita Shamis, and Chairman John Walling Nancy N~ud. Committee Member Kathleen Smith-Schooley arrived late. STAFF PRESENT: Jerry Herman, Community Development Director, Department Secretary Betty Sawyer. I. CONSENT CALENDAR/TRICASURERS REPORT: A. Vice Chairman Nard asked that the Minutes of October 3, 1994, be amended on Page 4 under Other "A", to state that "she had spoken with Mr. Don Thomas". Committee Member Wolff questioned the wording on Page 3, #10. stating "requiring the developer to meet with the APP". She felt they had decided to have the applicant meet with "someone" or "see a video" . Following discussion it was determined that the wording should be "suggested". There being no further corrections, it was moved and seconded by Committee Members Wolff/Hull to approve the minutes as corrected. B. Committee Member Wolff asked staff to explain what the $6,000 administrative fee was for. Staff explained it was for the Committee; to use for their administrative needs such as conferences, etc. Staff went on to explained the statement. Committee Member Shamis asked what the outstanding balances were. Staff explained. She then asked how the assessments are determined. Staff stated the amounts were determined when building permits are pulled. Committee Member Shamis went over a few of the projects and asked if the fees had been collected. Staff stated that when they are issued a building permit, the fees are collected at that time. Discussion followed. Committee Member Lair asked why the City did not collect the entire amount and accrue the interest. Staff explained. Committee Member Wolff asked if the Ralphs project was preparing their own art. Staff stated they hzid paid their fees and they would appear before the APP to discuss what they are proposing to do. Chairman Walling asked if the statement could be broken down to dhow what was in hand. Staff explained the statement. APP11-7 1 Art in Public Placed Minutes November 7, 1994 Committee Member Wolff asked for a complete breakdown of all the payments and about the commitment to the artists for the Fritz Burns Park. She then asked if the pool was not built, what would happen to the artwork for the towers. Staff stated the City would find a place to put the artwork. Committee Member Lair stated it would probably depend on how the contract was written. Staff stated the City is paying for art work and art work. will be received. There being no further discussion Committee Members Nard/Hull moved to accept the financial state;went as corrected. (Staff was to see that Painted Cove was added to the report.) Unanirnously approved. II. BUSIlVESS SESSION A. Discussion with Don Willcox from Eisenhower Medical Center reeardine their art proiect. 1. Chairman Walling introduced Mr. Don Willcox of Eisenhower Hospital who presented hiis project. The project consisted of three buildings; a one story and a t:wo story. A water structure with four posts with sculpture pottery on top pouring into each other ending up in the pool which flows through the building to the final fountain at the 1:ree. There may be artwork on the wall behind the fountain. 2. Committee Member Lair asked what would distinguish this ~+ater feature as a piece of art. Mr. Willcox stated they intended to use traditional Indian pots native to the area. 3. Committee Member Hull asked what type of art work was intended for the wall behind the water feature. Mr. Willcox stated it was to be a painted mosaic or mural. 4. Chairman Walling stated this was a conceptual approval only. 5. Committee Member Lair stated this should be the work of ani artist, not the architect. Chairman Walling stated the artist should, bu¢ the developer was providing the basic concept and would come back with the actual plans. APP11-7 2 Art in Public Placed Minutes November 7, 1994 6. Committee Member Lair asked what the building budget was. Mr. Willcox stated it was $6 mIllion. 7. Committee Member Wolff asked if the artist could design the small wall to retain the water or the pillars, pots, or exterior wall. Mr. Willcox stated the final pond may have a sculpture tree rather than a real tree at the u+ater's final destination and perhaps an artist could design the tree. 8. Committee Member Lair asked Mr. Willcox when the ground breaking would be. Mr. 'Willcox stated they hoped to submit plans to plan check in five weeks. Ddr. Willcox stated he had not built in La Qunta and did not know the: duration of their plan check time. Chairman Walling stated plan check: should take approximately a month. 9. Committee Member Lair asked if Mr. Willcox was interested) in receiving names of artists. Mr. Willcox stated he would be interested. Committee Member Wolff informed Mr. Willcox that the Ciity had an artist bank and he might want to look through the bank. 9. Chairman Walling asked if a more detailed drawing of the art work could be submitted. Mr. Willcox stated he could bring a conceptual drawing back to the Committee. He went on to explain the architecture of the buildings. 10. Committee Member Lair asked what the style was for the buildings. Mr. Willcox stated two building would have a flat roof with a parapet and one would have a pitched roof. Committee Member Lair asked if they would be slightly Spanish and stuccoed. Members discussed the plans with Mr. ~Nillcox. 11. Chairman Walling asked what services would be provided. Pvlr. Willcox stated the plans called for radiology, laboratory, a community outreach center, patient education, industrial rehabilitation, exterior work area, leasalble space, and an area for ambulance traffic. 12. Chairman Walling asked Mr. Willcox to submit elevations acid a colored renderin;; showing more detail. Mr. Willcox stated he would have them available for the December meeting. Committee members stated the need to establish a direction with an artist as soon as possible while the project was still in the beginning stages. APPll-7 3 Art in Public Placed Minutes November 7, 1994 13. Committee Member Lair mentioned a few artists who might be a prospect for the project. She was concerned that the amount of money required as the flee was not enough. Members discussed the amount of money that was available. Committee Member Lair stated most cities were requiring a 1% fee. Committee Member Wolf informed the members how the percentages came into being. Discussion followed regarding how the figures are determined and who determines the amounts. 14. Committee Member Smith-Schooley asked what the Village Shopping Center was doing; for art. Staff stated they would be invited to make a presentation at the APP December meeting. 15. Members stated there needed to be a way to make artists names more readily accessible for the developers. B. Joint Meetine With All Coachella Vallev Art in Public Places Commissions/Committees. 1. Committee Member Nard stated she had spoken with the othE;r cities and had received. their recommendations regarding a possible joint meeting. 2. Committee Members Lair, Hull, and Chairman Walling asked to be excused to attend another meeting. 3. Following discussion, the members decided to scheduled a joint meeting for February 13, 1995. Staff would verify the use of the Council Chambers. Discussion followed as to what cities should be invited. A letter would be written to inform the cities of the date and allow them time to clear their calendars. Each city would be encouraged to bring any visuals and make a 15 minute presentation. The meeting would start at 3:00 P.M. with a tour of City Hall. The agenda would consist of a presentation by each group about how the Commission/Cornmittee works, the problems each has faced, and solutions to thosf: problems. There would be a question and answer period at the end. of each presentation. It was suggested that the cities discuss common projects and set up a shared artist bank. A Valley- wide bank that each city would have access to; notification being sent to each city of any presentations being held. Each city would be encouraged to bring handouts; in particular a packet that contained the following: their ordinance, their master plan, any brochures, APP11-7 4 Art in Public Placed Minutes November 7. 1994 directories, and any other pertinent information that would be informative to the other cities. Each city should being one packet for each city present (9). 4. The members discussed approximately how many would be attending. It was determined that approximately 40 people would be the maximum number. It was suggested that coffee and dessert be served in the lunch room. Leitters should be sent out immediately following the December meeting of the APP. Committee Member Nard would contact the individual groups and inform them of the date. C. Continued Discussion off Master Plan 1. Committee Member Wolff gave a brief overview of the changes that had been made. Members discussed the need to change the format. Committee Member Smith-Schooley would edit the document for the next meeting. III. OTHER A. Committee Member Wolff informed the members that she had attended the Cultural Affairs Commission meeting and had given a short presentation on the APP and it was well received. B. Committee members suggested that the December agenda consist of: 1. Coachella Valley APP joint meeting. 2. Presentation by 'Che Koenig Companies on the proposed art work for the La Quinta Center. 3. Presentation by Don Willcox, Eisenhower Medical Center 4. Senior Center art work selection. 5. Continued work on the Master Art Plan IV. ADJOLIRNMENT There being no further business, it was moved and seconded by Committee Members Nard/Shamis to adjourn to a regular meeting of the Art in Public Places Committee on December 5, 1994, at 3:00 P.M. in ttie North Conference Room. This meeting of the Art in Public Places Committee was adjourned at 4:51 P.M., November 7, 1994. APPll-7 5