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APPMIN 07 07 1997REGULAR MEETING OF THE ART IN PUBLIC PLACES COMMISSION NORTH CONFERENCE ROOM June 2, 1997 3:00 P.M. This regular meeting of the Art in Public Places Commission was called to order by Chairman Walling at 3:10 p.m., who asked Community Development Director Jerry Herman to lead the flag salute. Chairman Walling asked for the roll call: L ROLL CALL: Present: Commissioners Sharon Kennedy, Michelle Klein, Rosita Shamis, and Chairman Walling. It was moved and seconded by Commissioners Klein/Shamis to excuse Commissioners Cothrun, Davis and Reynolds. Unanimously approved Staff: Community Development Director Jerry Herman and Executive Secretary Betty Sawyer. IL CONFIRMATION OF THE AGENDA: Confirmed A. Staff asked that the Agenda be reorganized placing Item B first and Item A second. Commissioners agreed unanimously III. PUBLIC COMMENT: None IV. CONSENT CALENDAR: A. Minutes -Chairman Walling asked if there were any changes to the Minutes of May 5, 1997. Commissioner Kennedy asked that Page 4, Item 6 be expanded to explain how much money was for permanent art and show that the $2,000 was for the construction of the pads to hold the temporary artwork. There being no other changes, it was moved and seconded by Commissioners Shamis/Kennedy to approve the minutes as corrected. Unanimously approved. B. Financial Statement -There being no changes, it was moved and seconded by Commissioners Kennedy/Klein to accept the Financial Statement as submitted. Unanimously approved.. C. Department Report: None APP6-2-97 1 Art In Public Places Commission June 2, 1997 V. BUSINESS ITEMS: A. Request of Artist Marcia Gibbons - La Ouinta Car Wash Artwork Artist Marcia Gibbons explained that she had anticipated requesting additional funding to cover the cost of insurance for the project based on the initial insurance information she had received. After further study and research she was able to obtain an insurance policy, as required t>y the City, for $285.00 down and a total of approximately $800.00 for the year. As the estimate for installing the the was lower than anticipated, she ways now able to absorb the cost of the insurance and would not need to request additional funding. 2. Commissioner Kennedy asked if the insurance would cover the students involved in the program. Ms. Gibbons stated the policy was fox $1 million dollars and went on to explain the policy coverage. 3. Commissioners asked if Ms. Gibbons had a location to construct the artwork. Ms. Gibbons stated she had received permission from the La Q~uinta High School to use the school facility. As stated in their letter, they- were very much ,in support of the project. In addition, she had spoken with the art teachers at the two schools and they were assembling students to participate in the project. 4. Commissioner Kennedy asked what the time frame was for the ploject. Ms. Gibbons stated the project would start as soon as the the was received. Once the the was received, and depending upon the number of students involved in the project, she hoped to have the artwork installed by August. 5. Commissioners discussed the project and presentation to the City Council with Ms. Gibbons. Following the discussion, it was determined that Community Development Director Jerry Herman would give the staff report to the City Council regarding the project and Ms. Gibbons would make a presentation on the art design to be installed. Council Members Shamis and Chairman Walling stated they would be in attendance at the Council meeting. B. Presentation by Landscape Architect John Vogley on Proposed Artwork fir the Eagle Hardware Project Mr. Vogley introduced himself and explained the proposed project. Mr. Vogle stated the artist was yet to be determined, but he had received a APP6-2-97 Z Art In Public Places Commission Tune 2, 1997 tremendous response from the artists he had spoken with to date. Currently, they was considering three artists. The final determination would be made by the owner of Eagle Hardware. After the artist was selected alid the final design determined, the artist would make a presentation to the Conunission. 2. Commissioner Shamis asked if the artists were from the Coachella Valley. Mr. Vogle stated one of the artists, John Fowler, who was working with Eric Thoresen, were from the desert and currently working on a project for the City of Palm Springs. Mr. Vogley then displayed a drawing of the proposed artwork. 2. Community Development Director Jerry Herman reminded Mr. `Jogley that the artwork must be an original and not duplicated elsewhere. Chairman Walling stated this was true, but if the artwork was duplicated by someone other than the artist, they had no way of preventing the duplication. Community Development Director Jeny Herman informed the Commission that the Eagle Hardware and Garden application would be before the Planning Commission on June 10th and the City Council in July for approval. The project would generate approximately $53,000 in Art in Public Places fees. The applicant stated he would use his fees for the project and any additional funds that were needed would be paid by him. No other funds were expected to be requested from the Art in Public Places Fund. There will be other stores constructed on this site, so additional art fees will be generated. 4. Mr. Vogley stated his responsibility was for the landscaping surrounding the artwork and went on to describe the proposed landscaping. 5. Commissioner Kennedy asked if the eagle design had any similarity to the Eagle Hardware and Garden logo. Mr. Vogley stated the two were not similar as the store's logo was a very graphic design and the proposed artwork was representational. 6. Chairman Walling asked staff what action was needed by the Commission. Staff stated that as the applicant had submitted a design concept, the Commission would need to make a determination whether or not they wanted to submit the design concept to the Council or wait until the actual design was submitted. Commissioner Klein asked if the estimated fee amount of $53,0(10 included the landscaping. Mr. Vogley stated it did not. APP6-2-97 Art In Public Places Commission June 2, 1997 8. Chairman Walling asked if the applicant could proceed with just an approval of the design concept? Staff stated it was a decision of the Commission. Discussion followed regarding the options available to the Commission. 9. Commissioner Shamis stated she did not feel comfortable sending; a design concept to the Council. Commissioner Kennedy stated she would prefer the Council review the design concept in order to not waste the applicant's time. If the Council did not want the eagle design, the process would have to start over. Staff stated the design concept could be recommended to the Council for their approval and the applicant required to submit the final design to the Commission for their approval. 10. Commissioner Kennedy stated that if an eagle was to be used, she would prefer it be a species that was indigenous to the desert. Mr. Vogley stated it was the desire of the owner to have the National eagle. He would, however present the request to the owner. 15. There being no further discussion, it was moved and seconded by Commissioners Kennedy/Klein to accept the concept design as submitted, subject to the final design and configuration being brought back to the Commission by the artist for final approval; the cost not to exceed $53,000 and any additional cost to be paid by the applicant and any less would be paid into the APP fund. This recommendation to be presented to the City Council for their approval. C. Review of Temporal Art Donation Requests Chairman Walling stated that four proposals for temporary artwork had been submitted to the City; artists John Kennedy, John Weidenhalner, Snake Jagger, Colin Webster, and Kathleen Smith-Schooley. He asked for comments from the Commission. Commissioner Kennedy stated that artist Snake Jagger stated in his request he would need to take his work to a show in Saucilito in September and inquired how long the temporary art show would be when it had to be removed in September. Commissioner Shamis stated she thought each of the exhibits would run for a year. Staff stated that each contract would be made with each artist separately and determined at that time. APP64-97 4 Art In Public Places Commission Jane 2, 1997 4. Discussion followed regarding the artists and the different style off artwork to be represented. 5. Commissioner Klein asked how the City would get the information out to other artists. Community Development Director Jerry Herman stated these four would be taken to the City Council and proceed from there. Other artists would be informed as the program progressed. D. Art in Public Places Commission Work Plan Chairman Walling asked staff to explain the Work Plan. Staff stated that the Plan was organized according to programs that were currently in process or had been discussed by the Commission. 2. Commissioner discussed each area of the Work Plan with staff. 3. Following discussion, it was moved and seconded by Canmissioner Kennedy/Klein to recommend approval of the Work Plan to the Ciity Council. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMISSIONER ITEMS: None VIII. FUTURE AGENDA ITEMS: A. Reviewing the Master Plan B. Reviewing of the Art in Public Places Ordinance. C. Discussion with Landscape Architect Ray Lopez regarding artwork for the Bear Creek Bikepath. D. Discussion with representatives from the La Quinta Hotel and Resort regarding artwork in their median. IX. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Shamis/Klein to adjourn this meeting of the Art in Public Places Commission to a regular meeting of the Arl: in Public Places Commission on July 7, 1997. Unanimously approved. This regular meeting of the Art in Public Places Commission was adjourned at 4:35 p.m. APP6-2-97 S