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2010 07 06 CCea# 4 44(ha City Council agendas are available on the City's web page @ www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting TUESDAY, JULY 6, 2010 3:30 P.M. Closed Session / 4:00 P.M. Open Session Beginning Resolution No. 2010-049 Ordinance No. 483 CALL TO ORDER Roll Call: Council Members: Evans, Franklin, Henderson, Sniff, and Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CLOSED SESSION — NONE RECESS TO REDEVELOPMENT AGENCY RECONVENE AT 4:00 P.M. 4:00 P.M. PLEDGE OF ALLEGIANCE City Council Agenda 1 July 6, 2010 001 I\ PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CONFIRMATION OF AGENDA PRESENTATIONS — NONE WRITTEN COMMUNICATIONS — NONE APPROVAL OF MINUTES 1 . APPROVAL OF MINUTES OF JUNE 15, 2010. CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED JULY 6, 2010. 2. APPROVAL OF AWARD OF CONTRACT TO TSR CONSTRUCTION, AND APPROPRIATION OF FUNDS FOR THE COLONEL PAIGE MIDDLE SCHOOL SPORTS FIELD LIGHTING, PROJECT NO. 2008-06. 3. APPROVAL OF SECOND READING AND ADOPTION OF ORDINANCE NO. 482 AMENDING THE LA QUINTA MUNICIPAL CODE TO IMPOSE HIGHER PENALTIES FOR INFRACTIONS AND MISDEMEANORS IN GENERAL AND ADDING A NEW SECTION RELATING TO ANIMAL BITES. 4. APPROVAL OF PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE (PS&E) OF PROBABLE CONSTRUCTION COSTS AND AUTHORIZATION TO ADVERTISE FOR BID THE VILLAGE AREA SIDEWALK INFILL IMPROVEMENTS, PROJECT NO. 2009-19. 5. APPROVAL OF PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE (PS&E) AND AUTHORIZATION TO ADVERTISE FOR BID THE DRAINAGE IMPROVEMENTS (NORTHEAST CORNER OF SIMON DRIVE AND WASHINGTON STREET), PROJECT 2009-15. City Council Agenda 2 July 6, 2010 ` 002 6. APPROVAL TO AWARD A CONTRACT TO PTM GENERAL ENGINEERING SERVICES, INC., TO CONSTRUCT THE PHASE II VILLAGE ENHANCED PEDESTRIAN CROSSING AND TRAFFIC CALMING DEVICES, PROJECT NO. 2008-04B. 7. ACCEPTANCE OF A GRANT OF EASEMENT AND AGREEMENT FOR RIGHT- OF-WAY, PUBLIC STREET, UTILITY PURPOSES AND ANCILLARY USES ALONG WASHINGTON STREET BY LEVITAN DEVELOPMENT, A NEVADA LIMITED LIABILITY COMPANY, FOR THE DESERT EXPRESS CARWASH. 8. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE ONSITE IMPROVEMENTS FOR TRACT MAP 32279, PALO VERDE, STANDARD PACIFIC COACHELLA VALLEY. 9. APPROVAL TO DISTRIBUTE A REQUEST FOR PROPOSALS (RFP) TO OBTAIN CONSTRUCTION INSPECTION SERVICES. 10. APPROVAL TO DISTRIBUTE A REQUEST FOR PROPOSALS (RFP) TO OBTAIN CONSTRUCTION SURVEYING SERVICES. 11. APPROVAL TO DISTRIBUTE A REQUEST FOR PROPOSALS (RFP) TO OBTAIN MATERIALS TESTING SERVICES. 12. ACCEPTANCE OF PLAYGROUND EQUIPMENT AT FRITZ BURNS PARK, PROJECT NO. 2009-07, AND AT SEASONS PARK, PROJECT NO. 2009-08. 13. APPROVAL OF A LEASE AGREEMENT AND A MEMORANDUM OF UNDERSTANDING OF LAND LEASE AGREEMENT WITH VERIZON WIRELESS FOR INSTALLATION OF A CELL TOWER AT FIRE STATION 70. 14. APPROVAL OF PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE (PS&E) OF PROBABLE CONSTRUCTION COSTS AND AUTHORIZATION TO ADVERTISE FOR BID THE PIONEER PARK IMPROVEMENTS, PROJECT NO. 2009-09. 15. APPROVAL OF AN ADMINISTRATIVE SERVICES AGREEMENT BETWEEN THE COUNTY OF RIVERSIDE AND CITY OF LA QUINTA FOR THE CSA 152 NPDES PROGRAM. 16. AUTHORIZATION OF OVERNIGHT TRAVEL FOR ASSISTANT CITY MANAGER -DEVELOPMENT SERVICES AND TWO ECONOMIC DEVELOPMENT PROJECT MANAGERS TO ATTEND THE ICSC WESTERN CONFERENCE IN SAN DIEGO, CALIFORNIA, SEPTEMBER 22-24, 2010. City Council Agenda 3 July 6, 2010„ 003 17. APPROVAL OF TRAVEL FOR THE ASSISTANT CITY MANAGER - DEVELOPMENT SERVICES AND ONE COUNCIL MEMBER TO ATTEND A HEARING ON AB 288 IN SACRAMENTO, CALIFORNIA, JUNE 29, 2010. 18. DENIAL OF CLAIM FOR DAMAGES FILED BY PAUL LEVENSON — DATE OF LOSS: MARCH 11, 2010. 19. APPROVAL TO REJECT BIDS AND AUTHORIZATION TO RE -ADVERTISE A CONTRACT TO CONSTRUCT THE SPORTS COMPLEX REHABILITATION PROJECT NO. 2007-19, AND APPROPRIATION OF FUNDS IF APPLICABLE. BUSINESS SESSION 1. CONSIDERATION OF APPOINTMENTS TO THE HOUSING COMMISSION AND INVESTMENT ADVISORY BOARD. A. MINUTE ORDER ACTION 2. CONSIDERATION OF APPROVAL OF PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE (PS&E) AND ADVERTISE FOR BID THE SLURRY SEAL AND RE -STRIPING OF AVENIDA BERMUDAS, PROJECT NO. 2010-12. A. MINUTE ORDER ACTION 3. CONSIDERATION OF A TEMPORARY ART DONATION AND APPROVAL OF AN AGREEMENT FOR TEMPORARY LOAN OF ARTWORK WITH RENEE RAUSO-WOODWARD. A. MINUTE ORDER ACTION 4. CONSIDERATION OF IMPLEMENTATION OF THE INCREASED DEVELOPMENT IMPACT FEES FOR RESIDENTIAL DEVELOPMENT. e KH10111wmi]:i7:1:Y_[4i1NL 004 City Council Agenda 4 July 6, 2010 5. CONSIDERATION OF A RESOLUTION APPROVING THE FISCAL YEAR 2010- 2011 CITY OF LA QUINTA BUDGET AND ESTABLISHING THE CITY'S APPROPRIATION LIMIT. A. RESOLUTION ACTION STUDY SESSION - NONE REPORTS AND INFORMATIONAL ITEMS 1. ANIMAL CAMPUS COMMISSION (FRANKLIN) 2. BOB HOPE CLASSIC FUND DISTRIBUTION COMMITTEE (ADOLPH) 3. CITY COUNCIL AD HOC COMMITTEE REPORTS 4. CVAG COMMITTEE REPORTS 5. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (EVANS) 6. C.V. CONSERVATION COMMISSION (SNIFF) 7. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (ROBERT COX) 8. C.V. MOUNTAINS CONSERVANCY (FRANKLIN) 9. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH) 10. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (FRANKLIN) 11. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (FRANKLIN) 12. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 13. PALM SPRINGS DESERT RESORT COMMUNITIES CONVENTION & VISITORS AUTHORITY (EVANS) 14. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (NANCY DORIA) 15. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (DIANE GUNN) 16. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 17. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 18. INVESTMENT ADVISORY BOARD MINUTES OF MAY 12, 2010 19. COMMUNITY SERVICES COMMISSION MINUTES OF MAY 10, 2010 DEPARTMENT REPORTS 1. CITY MANAGER A. ECONOMIC DEVELOPMENT BUSINESS SURVEY 2. CITY ATTORNEY 3. CITY CLERK 4. BUILDING & SAFETY DEPARTMENT REPORT - NONE 5. COMMUNITY SERVICES DEPARTMENT REPORT - NONE 6. FINANCE DEPARTMENT REPORT - NONE City Council Agenda 5 July 6, 2010 -,, ,� 005 7. PLANNING DEPARTMENT REPORT A. GENERAL PLAN MONTHLY UPDATE 8. PUBLIC WORKS DEPARTMENT REPORT - NONE 9. POLICE DEPARTMENT REPORT - NONE 10. FIRE DEPARTMENT QUARTERLY REPORT — NONE MAYOR'S AND COUNCIL MEMBERS' ITEMS — NONE RECESS TO REDEVELOPMENT AGENCY MEETING RECESS TO 7:00 P.M. 7-00 P_M_ PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. PRESENTATIONS — NONE PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to consideration of that item. A person may submit written comments to City Council before a public hearing or appear in support or opposition to the approval of a project. If you challenge a project in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to the public hearing. 1. PUBLIC HEARING TO CONSIDER ADOPTION OF A RESOLUTION APPROVING THE PLACEMENT OF PUBLIC NUISANCE ABATEMENT ASSESSMENTS ON THE 2010-2011 PROPERTY TAX ROLL. A. RESOLUTION ACTION 2. PUBLIC HEARING TO CONSIDER ADOPTION OF A RESOLUTION TO VACATE A 2,426 SQUARE FOOT PORTION OF AVENIDA ULTIMO EAST OF WASHINGTON STREET. A. RESOLUTION ACTION City Council Agenda 6 July 6, 2010 --•r 006 ADJOURNMENT The next regular meeting of the City Council will be held on July 20, 2010, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of July 6, 2010, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 111, on July 2, 2010. DATED:/July 2, 2010 VERONICA J,,�VIONTECINO, City City of La Quinta, California Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7103, twenty- four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777- 7103. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. City Council Agenda 7 July 6, 2010'1 o-V . 007 E`y OF Tt�'94 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: July 6, 2010 BUSINESS SESSION ITEM TITLE: Demand Register Dated July 6, 2010 CONSENT CALENDAR STUDY SESSION PUBLIC HEARING RECOMMENDATION: Approve Demand Register Dated July 6, 2010 BACKGROUND: Prepaid Warrants: 87717 - 87748) 47,212.48 87749 - 87798) 208,744.18 87799) 72,660.11 Voids} (9,083.79) Wire Transfers} 293,673.20 P/R 36080 - 36100 224,289.79 P/R Tax Transfers} 64,280.54 Payable Warrants: 87800 - 87928} 2,239,280.01 $3,141,056.52 FISCAL IMPLICATIONS: Demand of Cash -City $2,730,941.22 Demand of Cash -RDA $410,115.30 Demand of Cash - HA $0.00 John M. Falconer, Finance Director �Lq• 008 CITY OF LA QUINTA BANK TRANSACTIONS 6/08/10 - 6/22/10 6/08110 WIRE TRANSFER - LANDMARK 6/11/10 WIRE TRANSFER - ICMA 6/11/10 WIRE TRANSFER - PERS 6/15/10 WIRE TRANSFER - TASC 6/17110 WIRE TRANSFER - LANDMARK $133,905.45 $13,413.75 $23,585.18 $1,528.37 $121,240.45 TOTAL WIRE TRANSFER OUT $293,673.20 ME .r N If1 \ I YJ O O O O N m M O N v O r m N o I U Q I W W W N pI I U H O O r .y 1I1 O m n N .r I!1 > a £ ❑z oz N W f W K ao a w z z Zw I z.. 1 z O W 2 £ W O QC' 00 00 00�w mm 00 C� mm PMI PN O 0 0o M0= NMN mm NN v mo mm NN MmVlm U Wu. U I U N I O O 00 O O O O O v N N N N N N O O N N N N m m N N P P M M v n N N O m Q ZM Ifl l(1 MM 00 Lf1 l[l0 mm 0-M rr mco m NN rr MM �t �1 rr ^I IIIM nnN I Q❑� .i .� n n .+ .•I o o r n N N .r .. 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OW K Q I wwz u q ao 0 M== I ZU ace W »> . ww z w0 z www. zw n zz c� znz. �❑ a a 000. 059 a Q,. �OF7 COUNCIL/RDA MEETING DATE: July 6, 2010 ITEM TITLE: Approval to Award a Contract to TSR Construction and Appropriate Funds for the Colonel Paige Middle School Sports Field Lighting, Project No. 2008-06 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Award a contract to TSR Construction in the amount of $87,400; appropriate funds in the amount of $96,772 from Quimby Funds; and authorize the City Manager to execute the Contract (Attachment 1) for the Colonel Paige Middle School Sports Field Lighting, Project No. 2008-06. FISCAL IMPLICATIONS: The Fiscal Year 2008-2009 Carryover Capital Improvement Project Budget (Account No. 401-1794-551.00) includes funding for the construction of the Colonel Paige Middle School field lighting as follows: Professional Services $6,375 Technical Services $24,863 Design $25,500 Construction $255,000 Contingency $0 Administration $12,750 TOTAL $324,488 The current costs for this project are as follows: Design (MRC Engineering) $30,000 DSA Inspection Services $14,000 Equipment Purchase $264,000 Construction $87,400 Administration $12,750 Contingency $13,1 10 TOTAL $421,260 �. 060 Due to the difference in the project budget and the actual costs, staff is requesting an appropriation of $96,772 from undesignated Quimby Funds to cover the cost of construction. CHARTER CITY IMPLICATIONS: Quimby funds are generated 100% locally from developer fees. Therefore, this will be a non -prevailing wage project. BACKGROUND AND OVERVIEW: In 2006, staff began discussions with Desert Sands Unified School District (DSUSD) for the use of the sports fields at the new Colonel Paige Middle School due to the popularity of youth soccer and the increasing demand for field space in the City. A DSUSD facility use contract (rental agreement) was approved in 2007 to utilize the Colonel Paige Middle School soccer fields. The contract allowed the La Quinta American Youth Soccer Organization (AYSO) to use the fields for 90 hours during the soccer season. This contract is currently subject to annual renewal. The La Quinta AYSO moved their youngest divisions (ages 5-9) to the Colonel Paige Middle School site and began conducting practices and games on Saturdays. Due to the short days in the fall and the lack of lighting, the younger age divisions are not able to use the Colonel Paige Middle School fields on the week days for practice. The field lighting will help address concerns of overcrowding and overuse of the soccer fields at La Quinta Park and will allow more use of the fields at Colonel Paige Middle School. On January 12, 2010, the Planning Commission adopted Resolution 2010-001, approving Conditional Use Permit 2008-1 16, for the installation of sports lighting at Colonel Paige Middle School. Prior to approving the Project, the Planning Commission certified a mitigated negative declaration that assessed the potential environmental impacts of the sports lighting and concluded that the impacts would be mitigated to less than significant. The scope of work for this project is to provide materials and labor to install nine 75 foot light poles with a total of 62 light assemblies to provide lighting for five soccer fields at Colonel Paige Middle School. On May 18, 2010, City Council approved the request to procure the lighting equipment and poles based upon that procurement being in the best interest of the City, approved the Plans, Specifications and Engineer's Estimate, and authorized staff to advertise for bid the Colonel Paige Middle School Field Lighting Installation, Project No. 2008-06. The lighting equipment and poles are being manufactured and it is anticipated they will be shipped by the time construction begins. p. ^ 061 The bid opening was held on June 10, 2010. Thirteen bids were received and the lowest bid was submitted by TSR Construction. Staff and MRC Engineering reviewed the bid from TSR Construction and found them to be responsive to the project requirements. If awarded, this project is scheduled to be completed by September 7, 2010. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Award a contract to TSR Construction in the amount of $87,400; appropriate funds in the amount of $96,772 from Quimby Funds; and authorize the City Manager to execute the Contract for the Colonel Paige Middle School Sports Field Lighting, Project No. 2008-06; or 2. Do not award a contract to TSR Construction in the amount of $87,400; appropriate funds in the amount of $96,772 from Quimby Funds; and authorize the City Manager to execute the Contract for the Colonel Paige Middle School Sports Field Lighting, Project No. 2008-06; or 3. Provide staff with alternative direction. Respec fully submitted, Edie Community Services Director Attachment: 1. Contract Approved for submission by: l Thomas P. Genovese, City Manager 0 ^ 062 ATTACHMENT 1 SECTION 1300 CONTRACT THIS CONTRACT, by and between the CITY OF LA QUINTA, a municipal corporation, herein referred to as "City," and TSR Construction and Inspection, herein referred to as, "Contractor." WITNESSETH: In consideration of their mutual covenants, the parties hereto agree as follows: 1. Contractor shall furnish all necessary labor, material, equipment, transportation and services for Colonel Paige Middle School Sports Field Lighting, Project No. 2008-06, in the City of La Quinta, California pursuant to the Invitation to Bid, dated May 2010 the project Specifications, and Contractor's Bid, dated June 10, 2010, all of which documents shall be considered a part hereof as though fully set herein. Should any provisions of Contractor's Bid be in conflict with the Notice Inviting Bids, Specifications, or this Contract, then the provisions of said Contract, Specifications, and Invitation to Bid shall be controlling, in that order of precedence. The time frame for construction work shall be in accordance with that specified in the Invitation to Bid. 2. Contractor will comply with all Federal, State, County, and La Quinta Municipal Code, which are, as amended from time to time, incorporated herein by reference. 3. All work shall be done in a manner satisfactory to the City Engineer. 4. Contractor shall commence work after the issuance of a written Notice to Proceed and agrees to have all work completed within 45 working days from the date of Notification to Proceed. 5. In consideration of said work, City agrees to pay Contractor such sums as shall be approved by the City Engineer at lump sums and/or unit prices stated in the Contractor's Bid, the base consideration of Eighty -Seven Thousand Four Hundred Dollars and Zero Cents ($87,4OO.00). All payments shall be subject to approval by the City Engineer and shall be in accordance with the terms, conditions, and procedures provided in the Specifications. 7. Concurrently with the execution of this Contract, Contractor shall furnish bonds of a surety satisfactory to City, as provided in said Specifications or Invitation to Bid, the cost of which shall be paid by Contractor. 8. Contractor shall defend, indemnify and hold harmless the City, its officers, employees, representatives and agents ("Indemnified Parties"), from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Contractor, its officers, employees and agents, which arise out of Contractor's negligent performance under this Contract, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. In the event the Indemnified Parties are p63 made a party to any action, lawsuit, or other adversarial proceeding in any way involvirld* Contract 9 300-1 such claims, Contractor shall provide a defense to the Indemnified Parties, or at the City's option, reimburse the Indemnified Parties their costs of defense, including reasonable attorney's fees, incurred in defense of such claim. In addition, Contractor shall be obligated to promptly pay any final judgment or portion thereof rendered against the Indemnified Parties. 9. Except as otherwise required, Contractor shall concurrently with the execution of this contract, furnish the City satisfactory evidence of insurance of the kinds and in the amounts provided in said Specifications. This insurance shall be kept in full force and effect by Contractor during this entire contract and all premiums thereon shall be promptly paid by it. Each policy shall further state that it cannot be canceled without 30 days unconditional written notice to the City and shall name the City as an additional insured. Contractor shall furnish evidence of having in effect, and shall maintain, Workers Compensation Insurance coverage of not less than the statutory amount or otherwise show a certificate of self-insurance, in accordance with the Workers Compensation laws of the State of California. Failure to maintain the required amounts and types of coverage throughout the duration of this Contract shall constitute a material breach of this Contract. 10. Contractor shall forfeit as a penalty to City $25.00 for each laborer, workman, or mechanic employed in the execution of this Contract by said Contractor, or any subcontractor under it, upon any of the work herein mentioned, for each calendar day during which such laborer, workman, or mechanic is required or permitted to work at other than a rate of pay provided by law for more than 8 hours in any one calendar day and 40 hours in any one calendar week, in violation of the provisions of Sections 1810-1815 of the Labor Code of the State of California. 11. In accepting this Contract, Contractor certifies that in the conduct of its business it does not deny the right of any individual to seek, obtain and hold employment without discrimination because of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex or age as provided in the California Fair Employment Practice Act (Government Code Sections 12900, et seq.) Contractor agrees that a finding by the State Fair Employment Practices Commission that Contractor has engaged during the term of this Contract in any unlawful employment practice shall be deemed a breach of this Contract and Contractor shall pay to City $1,607.00 liquidated damages for each such breach committed under this contract. 12. This Contract shall not be assignable by Contractor without the written consent of City. 13. Contractor shall notify the City Engineer (in writing) forthwith when the Contract is deemed completed. 14. In accepting this Contract, Contractor certifies that no member or officer of the firm or corporation is an officer or employee of the City except to the extent permitted by law. 15. Contractor certifies that it is the holder of any necessary California State Contractor's License and authorized to undertake the above work. 16. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the contract 064 Contract 9 300-2 and/or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract. 17. The Contractor shall maintain and preserve all such records for a period of at least three years after termination of the contract. 18. The Contractor shall maintain all such records in the City of La Quinta. If not, the Contractor shall, upon request, promptly deliver the records to the City or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than at City offices including, but not limited to, such additional lout of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals and overhead. 19. The further terms, conditions, and covenants of the Contract are set forth in the Contract Documents, each of which is by this reference made a part hereof. IN WITNESS WHEREOF, the parties have executed this Contract as of the dates stated below. "CITY" CITY OF LA QUINTA a California municipal corporation Dated: Thomas P. Genovese, City Manager ATTEST: Veronica J. Montecino, CMC City Clerk APPROVED AS TO FORM: Dated: M. Katherine Jenson City Attorney ~ 065 Contract 1300-3 "CONTRACTOR" TSR CONSTRUCTION AND INSPECTION Dated: By: Name: Print Name Address: Street Address, City, State, Zip Code Dated: Name: Print Name Address: M Street Address, City, State, Zip Code (If corporation, affix seal) 066 Contract q 300_4 � o�z Fiy T"df 4 OF COUNCIL/RDA MEETING DATE: July 6, 201 0 ITEM TITLE: Approval Of Second Reading And Adoption Of Ordinance No. 482 Amending The La Quinta Municipal Code To Impose Higher Penalties For Infractions And Misdemeanors In General, And Adding A New Section Relating To Animal Bites RECOMMENDATION Adopt Ordinance No. 482 on second reading. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION:_g CONSENT CALENDAR: lJ STUDY SESSION: PUBLIC HEARING: The City would receive additional fines under the increased fine schedule provided in the Ordinance. However, the City will likely incur additional administrative costs in enforcing the new regulations. In addition, it is likely that additional attorneys' fees would be incurred by the City for code enforcement activities relating to these proposed new regulations. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On June 15, 2010, the City Council moved to take up Ordinance No. 482 by title and number only and waive further reading. The City Council further moved to introduce Ordinance No. 482 on first reading. 067 The motion to introduce Ordinance No. 482 carried by the following vote: AYES: Council Members Evans, Franklin, Henderson, Sniff, Mayor Adolph NOES: None ABSENT: None ABSTAIN: None Once the ordinance goes into effect in August, the Code Enforcement Officers will begin implementing the new provision regarding animal bites, and will also begin imposing the higher fines on all infractions, including those not relating to animal Code violations. The increased fine levels are $100 for the first offense, $200 for the second citation, and $500 for the third citation. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Adopt Ordinance No. 482 on second reading; or 2. Do not adopt Ordinance No. 482 on second reading; or 3. Provide staff with alternative direction. Respectfully submitted, Approved for submission by: Thomas P. Genovese, City Manager �' " 068 ORDINANCE NO. 482 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING THE LA QUINTA MUNICIPAL CODE TO IMPOSE HIGHER PENALTIES FOR INFRACTIONS AND MISDEMEANORS IN GENERAL, AND ADDING A NEW SECTION RELATING TO ANIMAL BITES WHEREAS, animal bites pose a potential threat to public health, safety, and general welfare; and WHEREAS, the City finds that in order to help prevent animal bites from occurring, it is necessary to impose stricter penalties on the owners of animals that bite; and WHEREAS, the City further wishes to increase the maximum fine amounts for general infractions and misdemeanors to bring those fines into line with the maximum penalties allowed under state law. NOW, THEREFORE, the City Council of the City of La Quinta does ordain as follows: SECTION 1. Chapter 1 .01 of Title 1 of the La Quinta Municipal Code is hereby amended by revising Section 1.01.220 and Section 1.01.230 thereof as shown in Exhibit A, attached hereto and incorporated herein by this reference. SECTION 2. Chapter 10.16 of Title 10 of the La Quinta Municipal Code is hereby amended by revising Section 10.16.090 thereof as shown in Exhibit B, attached hereto and incorporated herein by this reference. SECTION 3. Chapter 10.28 of Title 10 of the La Quinta Municipal Code is hereby amended by revising Section 10.28.010 thereof as shown in Exhibit C, attached hereto and incorporated herein by this reference. SECTION 4. EFFECTIVE DATE: This Ordinance shall become effective and be in full force and effect thirty (30) days after its adoption. SECTION 5. POSTING: The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. •0. " 069 Ordinance No. 482 Amending Title 1 and 10 Animal Bite Penalties Adopted: July_, 2010 Page 2 PASSED, APPROVED and ADOPTED, at a regular meeting of the La Quinta City Council held this _day of July 2010, by the following vote: AYES: Council Members NOES: ABSENT: ABSTAIN: ATTEST: VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California DON ADOLPH, Mayor City of La Quinta, California a r 070 Ordinance No. 482 Amending Title 1 and 10 Animal Bite Penalties Adopted: July , 2010 Page 3 EXHIBIT A Amendments to La Quinta Municipal Code Chapter 1.01 (Note: Deletions are shown in , tFi-1 e tnFouo text and additions are shown in italics and double underlines.) 1.01.220 Establishment of offenses as infractions. Any violation expressly declared to be punishable, in the discretion of the court, by either a fine, or by a fine or imprisonment, or both, shall become an infraction for all purposes under any of the following circumstances: A. Where a judgment imposes a punishment of a fine not exceeding #4y one hundred dollars in the case of a first offense; or B. When the court grants probation to a defendant without the imposition of a sentence and, at the time of granting probation, or on application of the defendant or probation officer thereafter, the court declares the offense to be an infraction; or C. When the city attorney or any deputy district attorney files in a court having jurisdiction over misdemeanor offenses a complaint specifying that the offense is an infraction. 1.01.230 Punishments. A. Any person convicted of a misdemeanor under the provisions of this code shall be punishable by a fine of not more than five hundred one thousand dollars, or by imprisonment in the county jail for a period not exceeding six months, or by both such fine and imprisonment. B. Any person convicted of an infraction under the provisions of this code shall be punishable for a first conviction by a fine of not more than fifty one hundred dollars, for a second conviction within a period of one year by a fine of not more than ene two hundred dollars, and for a third or any subsequent conviction within a period of one year by a fine of not more than two five hundred fifty dollars. w..A 071 Ordinance No. 482 Amending Title 1 and 10 Animal Bite Penalties Adopted: July _, 2010 Page 4 EXHIBIT B Amendments to La Quinta Municipal Code Chapter 10.16 (Note: Deletions are shown in strike through text and additions are shown in italics and double underlines.) 10.16.090 Animal bite unlawful. a -a - a a a a A. Biting animal defined. For .purposes of this Section, an animal bite shall be considered _to_have _occurred when any animal bites any person in the City, Provided, however, that the bite will not be subiect to this Section if: (1) the person bitten was provoking the animal at the time of the bite,-_(2the person bitten was engaged in an unlawful activity at the time of the bite; (3) the animal was within a fenced or otherwise enclosed area at the time of the bite;•_(4/ the animal was on a_leash meeting the requirements of Section 10.28.010 at the time of the bite; or (5) the person bitten is performing services at a veterinary facility at the time of the bite. For the purposes of this Sectiori the records of animal bites kept by the City shall be deemed official records and shall establish a rebuttal presumption of the number of bites recorded against a_. particular animal_ B. First offense. if an anima! is reported to and determined by City to have bitten any person, the owner or guardian of said animal shall be ,guilty of an infraction punishable by a fine as Provided in Section 1 01.220 of this Code. Upon investioatin o and verifying a com lap int of an animal bite, an animal control officer shall issue a citation to the owner or guardian of said animal. This citation shall be in addition to any action the animal control officer may deem appropriate pursuant to Section 10.20.090 of this Title. C. Subsequent offense. if an animal is reported to and determined the City to have bitten any person after a first offense citation has been issued._ or the animal has previously been adjudged to be dangerous or vicious as provided in Section 10.20 090 of this Title and bites any., person_ subsequent to that adjudication, the owner or guardian of said animal shall be quip !ty of a misdemeanor punishable by -a fine of not more than $1,000 or by imprisonment in the Co_u Jail for a period of not more than six months, or by both such fine and imprisonment. on investigating and verifying a complaint of a second anima! « 072 Ordinance No. 482 Amending Title 1 and 10 Animal Bite Penalties Adopted: July_, 2010 Page 5 bite or any animal bite by a dangerous or vicious animal an animal control officer shall issue a citation to the owner or guardian of said animal. This citation shall be in addition to any action the animal control officer may deem appropriate pursuant to Section 10.20.090 of this Title. D. The owner of any animal which has bitten attacked, or shown the disposition tendency or propensity to attack, bite, or otherwise cause injury,or attemptto __- - cause injury to a person engaged in lawful activity who causes or allows such animal to be at large shall be guilty of a misdemeanor punishable by a fine of not more than $1 000 or by imprisonment in the County Jail for a period of notmore than six months, or by both such fine and imprisonment. . " 073 Ordinance No. 482 Amending Title 1 and 10 Animal Bite Penalties Adopted: July_, 2010 Page 6 EXHIBIT C Amendments to La Quinta Municipal Code Chapter 10.28 (Note: Deletions are shown in stri"- trough+ text and additions are shown in italics and double underlines.) 10.28.010 Dogs running at large. A. No owner or keeper of a dog shall allow or permit the dog, whether licensed or unlicensed, to be or run at large in or upon any public place or premises, or in or upon any unenclosed private place or premises, or in or upon any enclosed private place or premises other than those of the owner or keeper except with consent of the person in charge of the private place or premises where the dog is found, unless the dog is securely restrained by a substantial leash not exceeding twelve feet in length and is in charge and control of a person competent to keep the dog under effective control. No lead, leash, tether, or chain used to secure a dog on private property shall extend into the right-of-way. Voice control, electronic control, eye control or signal control shall not be considered adequate restraint. /f andog at large bites any_per_son the owner or guardian of such _dog_shall be deemed guilty of an infraction or a misdemeanor as provided in Section 10. 16.090. B. Any animal found at large three times or more during any twenty-four month period shall be deemed a public nuisance. Such animal, upon impoundment, will be held until the owner provides secure containment for the animal and satisfactory proof of liability insurance. The owner shall be responsible for any fees incurred in holding the animal. If the owner fails to provide acceptable containment within thirty days, the animal may be destroyed by humane means after following the normal procedures for impounded animals. Only when acceptable containment has been provided, and approved by the animal control department, will the animal be released to the owner. The determinations by the animal control department shall be subject to appeal, and any appeal to a decision under this section shall be handled consistent with the hearing procedures as set forth in Section 10.20.090 of this title. 0 � 074 Ordinance No. 482 Amending Title 1 and 10 Animal Bite Penalties Adopted: July , 2010 Page 7 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF LA QUINTA ) I, VERONICA J. MONTECINO, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. 482 which was introduced at a regular meeting on the 151h day of June, 2010, and was adopted at a regular meeting held on the day of July, 2010, not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in City Council Resolution No. 2006-1 15. VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California DECLARATION OF POSTING I, VERONICA J. MONTECINO, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on July , 2010 pursuant to Council Resolution. VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California " 075 `(Y� of ZPQwKrw COUNCIL/RDA MEETING DATE: JUIy 6, 2010 ITEM TITLE: Approval of the Plans, Specifications and Engineer's Estimate of Probable Construction Costs and Authorization to Advertise for Bid, the Village Area Sidewalk Infill Improvements, Project Number 2009-19 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: 1 Approve the plans, specifications and engineer's estimate (PS&E) and authorize staff to advertise the Village Area Sidewalk Infill Improvements, Project Number 2009-19 for bid. FISCAL IMPLICATIONS: The following is the approved funding and funding sources: RDA Project Area Number 1 SB 821 Sidewalk and Bicycle Account Total Funding Available: The following is the project budget: Design Inspection/Testing/Survey Construction Contingency $87,300 $87,300 $174,600 $21,225 $12,650 $129, 600 $11,125 $174,600 p16 a With the revised engineer's estimate of $219,075, there is a shortfall in funding for the project. Staff will request appropriation of additional funds from Project Area Number 1 when the project is awarded. CHARTER CITY IMPLICATIONS: The project is partially funded with Redevelopment Agency (RDA) project area funding and partially funded with State funding. As such, the project will be bid with prevailing wage requirements. BACKGROUND AND OVERVIEW: The proposed improvements include the construction of several missing sidewalks and/or handicap ramps within the Village Area. The missing segments total approximately 3,300 linear feet. A project vicinity map is attached for the City Council's consideration as Attachment 1 . On April 21, 2009, the City Council adopted Resolution 2009-033 approving the Fiscal Year 2009-2010 through 2013-2014 Capital Improvement Program (CIP) and making certain findings pursuant to Health and Safety Code Section 33445(a). Sidewalk — Various Locations and Handicap Ramps — Various Locations were included within the adopted CIP and scheduled for funding during Fiscal Year 2009- 2010. In addition, the City Council, in a separate action, approved an SB 821 program grant application in the amount of $87,300 for the design and construction of sidewalks within the Village Area. At that time, the City Council was advised that the total cost for the proposed village sidewalk infill project was estimated to be $174,600. The increase in project costs was caused by additional requirements to meet Americans with Disabilities Act (ADA) requirements. The City's grant application committed a 50% match (or $ 87,300), which would be funded by the RDA through the Sidewalks — Various Locations, CIP Account #401- 1651-551.45-01 and Handicap Ramps at Various Locations, CIP Account #401- 1652-551.45-01. The City received formal notification from the Riverside County Transportation Commission (RCTC) that the City's grant request was approved for funding in the amount of $87,300 on July 14, 2009. The provisions of the grant require that funding be claimed prior to June 30, 2010. On October 6, 2009, the City Council appropriated SB 821 funding, in the amount of $87,300, and authorized staff to distribute a Request for Proposal (RFP) to obtain professional engineering services to prepare the plans, specifications and engineer's estimate (PS&E) for the Village Area Sidewalk Infill Improvements, Project Number 2009-19. »...^ 077 The PS&E for the Project No. 2009-19 improvements are completed at this time, and are available for review within the City's Public Works Department. Staff requests the City Council approve the PS&E at this time and authorize staff to advertise the project for construction. Contingent upon City Council authorization to advertise the project for bid on July 6, 2010, the following is the anticipated project schedule: City Council Approves PS&E Project is Advertised City Council Awards Contract Sign Contracts and Mobilize Construction (45 working days) Project Closeout FINDINGS AND ALTERNATIVES: July 6, 2010 July 7, 2010 to July 29, 2010 August 3, 2010 August 4, 2010 to August 17, 2010 August, 2010 through September, 2010 October, 2010 The alternatives available to the City Council include: 1. Approve the PS&E, and authorize staff to advertise the Village Area Sidewalk Inf ill Improvements, Project Number 2009-19 for bid; or 2. Do not approve the PS&E, and do not authorize staff to advertise the Village Area Sidewalk Infill Improvements, Project Number 2009-19 for bid; or 3. Provide staff with alternative direction. Respectfully submitted, Ti othy R. J na Public Works Di r or/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Vicinity Map 078 ciz a bAVENUE 48 O H C? Z_ x 3 AVENUE 50 tr ° SI E as CALLE TAMPICO O S Z uJ AVENUE 52 N_ N W 00 ul QW VICINITY MAP ATTACHMENT 1 079 Tity/ 4 4 Qumro COUNCIL/RDA MEETING DATE: July 6, 2010 ITEM TITLE: Approval of the Plans, Specifications and Engineer's Estimate (PS&E) and Authorization to Advertise for Bid, Drainage Improvement (Northeast Corner of Simon Drive and Washington Street), Project No. 2009-15 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the PS&E; and authorize staff to advertise for bid, Drainage Improvement (Attachment 1 — Vicinity Map) located at Northeast Corner of Simon Drive and Washington Street, Project Number 2009-15. FISCAL IMPLICATIONS: The following is the project's approved funding and funding sources: RDA Project Area No. 2 Funds: $500,000 Total: $500,000 Based upon the Engineer's estimate of probable construction costs, in the amount $198,650, the following is the anticipated project budget: Construction: $198,650 Design: $37,106 Professional: $37,106 Inspection/Testing/Survey: $36,178 Contingency: $190,960 Total: $500,000 Adequate funding is available to support staff's recommendation. CHARTER CITY IMPLICATIONS: The project includes Redevelopment Agency (RDA) funding. The project will be advertised with prevailing wage requirements. Iil BACKGROUND AND OVERVIEW: The proposed improvements will install drainage improvements on the northeast corner of Washington Street and Simon Drive. The need for the project was generated by a Memorandum of Understanding (MOU) between the City and the developer of the Washington Square development, Washington 1 1 1, Ltd., executed May 18, 2005 which required the City to make offsite drainage improvements in order to prevent drainage from Simon Drive going south onto private property. The improvements were agreed to be installed within 60 months of the execution of the MOU. Due to the nature and scope of the improvements, the PS&E for the project was prepared in-house. The PS&E is complete and available for review within the Public Works Department. Contingent upon City Council authorization to advertise the project for bid on July 6, 2010, the following is the anticipated project schedule: City Council Approves PS&E Project is Advertised City Council Awards Contract Sign Contracts and Mobilize Construction (30 working days) Project Closeout July 6, 2010 July 7, 2010 to July 29, 2010 August 3, 2010 August 17, 2010 to September 7, 2010 September, 2010 to September 29, 2010 October, 2010 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the PS&E; and authorize staff to advertise for bid, Drainage Improvement (Northeast Corner of Simon Drive and Washington Street), Project Number 2009-15; or 2. Do not approve the PS&E; and do not authorize staff to advertise for bid, Drainage Improvement (Northeast Corner of Simon Drive and Washington Street), Project Number 2009-15; or 3. Provide staff with alternative direction. 081 Respectfully submitted, �mothy on s on, P.E. Public Wor s Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Vicinity Map 082 ATTACHMENT LA N�yy 47TH RE V) `PROJECT SITE i; QUINTA AVENUE VICINITY MAP NO SCALE 083 COUNCIL/RDA MEETING DATE: July 6, 2010 ITEM TITLE: Approval to Award a Contract to PTM General Engineering Services, Inc., to Construct the Phase II Village Enhanced Pedestrian Crossing and Traffic Calming Devices, Project Number 2008-04B RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Award a contract to PTM General Engineering Services, Inc., in the amount of $527,027, to construct the Phase II Village Enhanced Pedestrian Crossings and Traffic Calming Devices, Project Number 2008-04, and authorize the City Manager to execute the contract. FISCAL IMPLICATIONS: The following is the project's approved funding and funding sources: CDBG Funds State Gas Tax Funds Total Approved Funding: Less Project Costs to Date: Total Funding Available: $308,832 $594,393 $903,225 ($156,470) $746,755 Based on the low bid received from PTM General Engineering Services, Inc., in the amount of $527,027, the following is the estimated project budget: p AM, Design: $55,130 Professional: $8,620 Inspection/Testing/Survey: $42,023 Construction: $527,027 Administration: $21,550 Contingency: $92,405 Total: $746,755 As shown adequate funding is available to support staff's recommendation. CHARTER CITY IMPLICATIONS: The project is partially funded with Community Development Block Grant (CDBG) and State Gas Tax funds. As such, the project will be bid as a prevailing wage improvement. BACKGROUND AND OVERVIEW: The purpose of the project is to install aesthetically pleasing pedestrian crossings and to calm traffic within the City's Village area near "Old Town". The Phase II improvements include: installing decorative pavers within the crosswalks at the Avenida Bermudas/Calle Tampico intersection along with dry wells; and installing decorative pavers within the crosswalks at the Desert Club Drive/Calle Tampico intersection, dry wells, and an enhanced pedestrian crossing with speed tables, immediately south of Calle Tampico on Desert Club Drive. On April 15, 2008, the City Council adopted Resolution 2008-023 approving the Fiscal Year 2008-2009 through 2012-2013 Capital Improvement Program (CIP). The Village Enhanced Pedestrian Crossings are included within the adopted CIP and scheduled for funding during Fiscal Years 2008-2009. On November 18, 2008, the City Council conducted a public hearing and adopted Resolution 2008-073 allocating the use of CDBG funds. The public facility improvements included within the Village Enhanced Pedestrian Crossings and Traffic Calming Devices project were included in this action and allocated an additional $160,000 bringing the total including previous CDBG allocation to $308,832. 085 On August 4, 2009, the City Council approved the plans, specifications and engineer's estimate (PS&E) and authorized staff to advertise for bid the Village Enhanced Pedestrian Crossings and Traffic Calming Devices, Project Number 2008- 04. The project scope was subsequently revised into two phases in order to expedite construction of the speed humps last fall prior to the start of the holiday season. The remaining improvements were intended to be advertised and constructed in the summer of 2010. On November 3, 2009 the City Council awarded a contract to Contreras Construction Co., in the amount of $47,014, to construct the Phase I Village Enhanced Pedestrian Crossings and Traffic Calming Devices, Project Number 2008- 04. On March 16, 2010, the City Council accepted the Phase I Village Enhanced Pedestrian Crossings and Traffic Calming Devices Project No. 2008-04A, CDBG Project Nos. 4.LQ.04-08 & 4.LQ.06-09, as 100% complete; authorized the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorized staff to release retention in the amount of $5,192, thirty-five (35) days after the Notice of Completion was recorded. On June 24, 2010, three (3) sealed bids were received for the construction of Phase II improvement. A detailed bid comparison summary is provided for the City Council's review (Attachment 1). The basis of award is the lowest combined price of the base bid area, plus Base Bid Area 2, plus Additive Bid Alternate 1. Desert Concepts Construction, Inc. submitted the lowest apparent bid in the amount of $466,146.55. Following the due diligence performed by staff, it was determined that Desert Concepts Construction, Inc. did not properly complete the bid schedule by not providing a bid for all of the project components. Subsequently, the bid submitted by Desert Concepts Construction, Inc. has been determined to be non -responsive. Staff therefore recommends the project be awarded to the lowest responsive bidder, PTM General Engineering Services, Inc., in the amount of $527,027. Contingent upon City Council's authorization to award a construction contract on June 24, 2010, the following is the anticipated project schedule: « 086 City Council Awards Contract July 6, 2010 Sign Contracts and Mobilize (10 Working Days) July 7 - 17, 2010 Construction (40 Working Days) July — September 2010 Project Close-out October 2010 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Award a contract to PTM General Engineering Services, Inc. in the amount of $527,027, to construct the Phase II Village Enhanced Pedestrian Crossings and Traffic Calming Devices, Project Number 2008-04, and authorize the City Manager to execute the Contract; or 2. Do not award a contract to PTM General Engineering Services, Inc. in the amount of $527,027, to construct the Phase II Village Enhanced Pedestrian Crossings and Traffic Calming Devices, Project Number 2008-04; or 3. Provide staff with alternative direction. Respectfully submitted, T oton ntE ic ctor/CPubly. Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Bid comparison summary Po•. 087 r CHVENT, »!/§!)\§\§\\} )\6156 to \\ Sl 13 IT . ` 088 ceihf 4 4 a" COUNCIL/RDA MEETING DATE: July 6, 2010 ITEM TITLE: Acceptance of a Grant of Easement and Agreement for Right -of -Way, Public Street, Utility Purposes and Ancillary Uses Along Washington Street by Levitan Development, a Nevada Limited Liability Company for the Desert Express Carwash RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Accept a Grant of Easement and agreement for right-of-way, public street, utility purposes and ancillary uses along Washington Street by Levitan Development, a Nevada Limited Liability Company for the Desert Express Carwash. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Public Works Department requires additional right-of-way to be dedicated for roadway purposes along the east side of Washington Street per conditions of approval for site development permit 2008-905. Levitan Development, a Nevada Limited Liability Company, owner of the development, proposes to develop this property located on Washington Street and north of Fred. Waring Drive (Attachment 1)• The Developer desires at this time to dedicate the easement (Attachment 2), for the additional right-of-way to the City of La Quinta. .= 089 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept a Grant of Easement and agreement for right-of-way, public street, utility purposes and ancillary uses along Washington Street by Levitan Development, a Nevada Limited Liability Company for the Desert Express Carwash; or 2. Do not acceptance a Grant of Easement and agreement for right-of-way, public street, utility purposes and ancillary uses along Washington Street by Levitan Development, a Nevada Limited Liability Company for the Desert Express Carwash; or 3. Provide staff with alternative direction. Respectfully submitted, T' othy R. Jon son, P.E. Public W s ector/City Engineer Approved for submission by: nK��Af�4��. Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Grant of Easement and Agreement with Exhibits A thru C 090 ATTACHMENT 1 091 ATTACHMENT 2 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of La Quinta } 78-495 Calle Tampico } La Quinta, Ca. 92253 } Attn: City Clerk } APN: 609-070-047 (Space above this line for Recorder's use) Exempt recording fee p mmant to Govt. Code 6103. GRANT OF EASEMENT AND AGREEMENT THIS GRANT OF EASEMENT AND AGREEMENT (hereinafter referred to as the "Agreement" is made this day of , 20, by Levitan Development, a Nevada Limited Liability Company (hereinafter referred to as the "Grantor"). RECITALS A. Grantor is the legal owner of a fee interest in certain real property located in the County of Riverside, State of California, commonly known as 43-632 Washington Street, La Quinta, California, which property is identified by Riverside County Assessor Parcel Number 609-070-047 and more particularly described in Exhibit C attached hereto and incorporated herein by reference (hereinafter referred to as the "Property"). B. Grantor desires to grant to the City of La Quinta, a California municipal corporation and charter city (the "City"), a non-exclusive, perpetual and irrevocable easement in, on, under and across a portion of the Property described in Exhibit A and depicted in Exhibit B (both of which are incorporated herein by this reference) for right-of-way, public street, utility purposes and ancillary uses. AGREEMENT NOW, THEREFORE, Grantor and City agree as follows: 1. GRANT: DESCRIPTION OF EASEMENT AREA. Grantor grants the City an easement for the purposes listed below on that portion of the Property described on Exhibit A and depicted in Exhibit B (the "Easement Area"). Grantor shall prepare and execute a deed to be recorded in the official records of Riverside County to memorialize the grant of easement to the City. 2. PURPOSE. The easement is for a non-exclusive, perpetual and irrevocable easement in, on, under and across the Easement Area for right-of-way, public street, utility purposes and ancillary uses. 092 3. DECLARATION OF RESTRICTIONS. Grantor shall retain all normal rights and incidents of ownership of the underlying fee interest in the Property not inconsistent with this Agreement. Grantor shall not be bound to undertake any supervision or maintenance of the Easement Area to provide for the public purposes hereunder. Grantor must relocate any utilities or other encumbrances located within the Easement Area at Grantor's sole cost and expense if requested by City for use of the Easement Area. Grantor shall be responsible for any hazardous materials or contaminants located in the Easement Area prior to the date of this Agreement. 4. DURATION• SUCCESSORS AND ASSIGNS: RUNS WITH THE LAND, This Agreement shall be binding upon the owner and the heirs, assigns or successors in interest to the Property described above in perpetuity and shall not expire. This Agreement and terms, conditions and restrictions shall run with the land and be binding on the heirs, assigns and successors of the Grantor in the manner provided for herein. 5. TAXES AND ASSESSMENTS. This Agreement, easement and restrictions shall be deemed to constitute a servitude upon and burden to the Property within the meaning of Section 3712(d) of the California Revenue and Taxation Code, or successor statute, which survives a sale of tax -deeded property. 6. COUNTERPARTS. This Agreement may be executed in one or more counterparts, which, taken together, shall constitute one complete and enforceable agreement. [Signatures Contained on Following Page] 093 Executed this 03 day of 44V 20 10 , at La Quinta, California. "Grantor" Levitan Development, A Nevada Limited Liability Company 0 TALI SHULMAN whiny Public GmWomem ofMunchusan my gmMusioo FROM 06l0310 aCity" CITY OF LA QUINTA, a California municipal corporation and charter city By: Thomas P. Genovese City Manager Attest: Veronica J. Montecito, CMC, City Clerk APPROVED AS TO FORM RUTAN & TUCKER, LLP M. Katherine Jensen City Attorney 094 2156/015610-0002 824642.02.0422/10 EXHIBIT A (Legal Description of Easement Area Attached) -5- 095 EXHIBIT "Alp RW-D 2010-077 RIGHT-OF-WAY DEDICATION That portion of the South half of Section 18, Township 5 South, Range 7 East, San Bernardino Meridian, described as follows: Commencing at the southwesterly corner of said Section: Thence North 00011'07* East along the Westerly line of said Section 854.40 feet; Thence North 89028'40" East 55.00 feet to the True Point of Beginning; Thence North 00011'07° East along a line parallel to and distant 55.00 feet east of the West line of aforementioned Section, 150 feet; Thence North 89028'40" East, 13.00 feet; Thence South 00*11'07" West, 150 feet; Thence South 89028'40° West, 13.00 feet to the True Point of Beginning. CONTAINING: 1, 950 square feet (0.04 Acres), more or less. SUBJECT TO: ALL COVENANTS, RIGHTS, RIGHT-OF-WAYS AND EASEMENTS OF RECORD. PREPARED UNDER THE SUPERVISION OF: JOHN H. HACKER, RCE 14614 EXPIRES 3/31/11 C 14614 T7% oc S1. DATE « " 096 EXHIBIT B (Depiction of Easement Area Attached) 2156/01%10-0002 824642.02 a0422/10 -6- 4 � 097 I AREA 20.00' LANDSCAPE EASEMENT EXHIBIT "B" RW-D 2010-077 PARCEL A INST. NO. 2004-1001432 PORTION OF LOT 26 RECORD OF SURVEY 15/32 272.06 PARCEL 1 P.M. NO. 31876 P.M.B. 210/64-65 GRAPHIC SCALE ( IN FEET) 1 inch = 60 ft_ GRANT OF EASEMENT LINE DATA TABLE L1) N8928'40'E 13.00' 285.00' N 0 R Y40 T 1" H 60' SEC. 18, T. 5 S., R. 7 E. DESIGN BY: SCALE: FILE NO.: W.A.P. 1" = 60' CHK'D BY: DWG. NO.: SHT NO.: J. H.H. a EXHIBIT C (Legal Description of Property Attached) 2156/015610-"2 824642.02 a0422/10 W_ 099 EXHIBIT "C" RW-D 2010-077 EXISTING LEGAL DESCRIPTION That portion of the South half of Section 18, Township 5 South, Range 7 East, San Bernardino Meridian, described as follows: Commencing at the southwest comer of said Section: Thence North 00011'07" East along the West line of said Section 854.40 feet; Thence North 89°28'40" East, leaving said West line, 55.00 feet to the True point of beginning; Thence North 00011'070 East 150.00 feet along a line parallel with and distant 55.00 feet east of aforementioned West line of Section 18; Thence North 89028'40 East, 285.00 feet; Thence South 0001 1'07"West, 150.00 feet; Thence South 89028'40" West, 285.00 feet to the True Point of Beginning. CONTAINING: 0.98 Acres, more or less. SUBJECT TO: ALL COVENANTS, RIGHTS, RIGHT-OF-WAYS AND EASEMENTS OF RECORD. 100 Tjht 4 4Kxii4 COUNCIL/RDA MEETING DATE: July 6, 2010 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the On -Site Improvements for Tract Map No. 32279, Palo Verde, Standard Pacific Coachella Valley RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a resolution to extend the time for completion of the on -site improvements as specified in the approved Subdivision Improvement Agreement (SIA) to June 18, 2011 for Tract Map No. 32279, Palo Verde, Standard Pacific Coachella Valley. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Palo Verde (Tract Map No. 32279) is located north of Avenue 58 and approximately half a mile west of Madison Street (Attachment 1). On February 8, 2006, the City and Standard Pacific Coachella Valley entered into an SIA for Tract Map No. 32279. Section 6 of the SIA requires: "that the subdivision improvements shall be complete within twelve months after the approval of the SIA. Failure by Subdivider to begin or complete construction of the improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this SIA, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the improvements in p• 101 response to changes in standards or conditions affecting or affected by the improvements. " On August 7, 2007, the City Council adopted a resolution granting a time extension for the completion of the on -site improvements to June 18, 2009. On June 16, 2009, the City Council adopted a resolution granting a second time extension for the completion of the on -site improvements to June 18, 2010. In a letter dated June 9, 2010 (Attachment 2), the developer states that the current housing market conditions have resulted in a considerable slow down of the construction schedule to complete this project. The remaining on -site improvements include the installation of two roundabouts. The underground conduits for the roundabout, the grade adjustment of the valves and manholes, and the final lift of street paving were completed by August 2009, which was a condition of the 2009 time extension. The developer anticipates the new home market to recover in two to three years and requests a two-year time extension. Staff has prepared the attached resolution which provides for approval of the third time extension of the SIA for one year to June 18, 2011 . Attachment 3 is a letter from a resident of Palo Verde requesting the developer to install the median islands with landscape and lighting now. Since future homes will still be constructed, the developer has proposed to install the two roundabouts or center medians when the tract is build out. Staff concurs that the landscaped roundabouts can be installed when the construction of the homes is complete since the roundabouts would likely be damaged during construction of the future homes and are not necessary for safe operation of the street. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council to extend the time for completion of the on -site improvements as specified in the approved Subdivision Improvement Agreement to June 18, 2011 for Tract Map No. 32279, Palo Verde, Standard Pacific Coachella Valley; or 2. Do not adopt a Resolution of the City Council to extend the time for completion of the on -site improvements time as specified in the approved Subdivision Improvement Agreement to June 18, 2011 for Tract Map No. 32279, Palo Verde, Standard Pacific Coachella Valley; or 3. Provide staff with alternative direction. 102 Respectfully submitted, 4imothy ona s n, P.E Public Wor s Dir ctor/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Letter from Standard Pacific Homes dated June 9, 2010 3. Letter from Jan Junkin dated June 11, 2010 103 [ &i.A4r 0iJIJI:911111kkilDa A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF THE ON -SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT TO JUNE 18, 2011 FOR TRACT MAP NO. 32279, PALO VERDE WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract Map No. 32279, Palo Verde, on February 8, 2006; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement; and WHEREAS, failure by the Subdivider to complete construction of the improvements by June 18, 2010, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The time for the completion of the on -site improvements as required by the approved SIA is extended to June 18, 2011 . Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on June 18, 2011. If the Subdivider has not completed the improvements, the City, in its sole discretion and when deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. 104 Resolution No. 2010- Tract Map No. 32279, Palo Verde Adopted: July 6, 2010 Page 2 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 6`" day of July 2010, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California DON ADOLPH, Mayor City of La Quinta, California 0 ' 105 ATTACHMENT 1 TM 32279 PALO VERDE Y MAP NOT TO SCALE CITY COUNCIL MEETING: July 6, 2010 APPLICANT: Mr. Sean Doyle, Standard Pacific Homes 106 ATTACHMENT 2 STANDARD PACIFIC HOMES' June 9, 2010 Timothy R: jonasson, PE` Public Works Director/City Engineer CITY OF LA QUINTA 78-450 Avenida La Fonda La Quinta, CA 92253 Re. Request for Time Extension of Improvements Tract map No. 32279 — Mirage of La Quanta (a.k.a. Palo Verde) Subdivision Improvement Agreement (SIA), On -site Improvements Dear Mr. jonasson, Pursuant to Section 8 of the Subdivision Agreement for Tract Map No. 32279, this letter is intended to serve as our application to the City Counsel for an extension of time for completion of the on site improvements. The current housing market conditions have resulted in a considerable slow down of the construction schedule for this neighborhood from our original business plan which had the neighborhood being completed in 2009. As you are aware almost all of the improvements are complete under the SIA as depicted in the table below. To date all that remains are the two roundabouts and landscaping within the roundabouts.: Due to the current market conditions we requested an extension of. the SIA as construction activity has been halted until the new home market rebounds. Our current. anticipation is potentially two to three years before the market recovers in the area. It is my understanding that two year extensions are not granted for SIA's, however we would like to propose a two year extension again. Improvement % Complete Schedule Completion Street 98 June 2012 Storm Drain 106 Domestic Water 100 Sewer 100 Dry Utilities 100 Perimeter Wall 100 Monumentation 100 If you have any questions, please feel free to contact me at (949) 789-1716. p.. ^ 107 26 Technology, Irvine, CA92618 { TEL.949.789-I660 ( FAX 949,789.1609 u msu vian*=fulzorrus.com Mr. Timothy R. jonasson Re- Tract' map No. 32.279 Request forTime Extension of Improvements June 9,2010 Page 2 of 2 Smcerely, STAN15ARD PACIFIC Cc: Michael Battaglia; Standard Pacific Nouns Ed Wir m , City of U Quints Anty Yu, City of La, Quints 0,.IPRWCrMAt4A,GMDMPMMM_VC,UR"NIJAMAC+MU . A,V4UZYNEl(;kWRHODW%PALQ VEMMO CITY-COUNTY:OlDRRSSP%GZ3ary-sw COKMMTR32279WR32M$lA WMNWN KNUMOUN99.14DW, 108 26.Te6nology, Irvine, CAlUIS 11 TEL 9.49,789-16.00 1 FAX 9.49.789.1609 1 =W$WO4nOaw-Vb WMCM ATTACHMENT 3 JUNE 11, 2010. City of La Quinta RECEIVED P.O. Box 1504 La Quinta, Ca. 92247 JUN 1 4 2010 Att; Tim Jonasson PUBLIC WORKS Public Works Director To Whom it may concern; The developer, Standard Pacific, has again asked for another two year extension of their Subdivision Improvement agreement (#929383642) that expires on June 16, 2010. We anticipate that the item will be heard by Council at the meeting on July 6; 2010. The residents that are now a part of this subdivision would like to express their concerns at this meeting. Several of us have been waiting almost _ for a completion of the street that was promised when we signed as buyers. Under the current economy, if we do not act now on getting the center islands in as promised, we will most likely be waiting a 111M of another JIM ! I believe that is going. beyond what is fair to the residents of Palo Verde at La Quinta. All of the homes on the street that were built have been sold and are occupied. We plead with you at .this point to take into consideration the feelings of the residents. We purchased our homes in good faith and some of us at top dollar_ We only ask that the street have the center islands installed to make it look more pleasing and most important for safety. We have no street lights and it is very dark. ff any of us had to sell, we could be taking a huge loss. The betterment of the street might make a difference. We know the argument from the developer has been that the trucks would have. difficulty delivering when production restarts. However, this is more of an excuse than fact. It can be done with little or no damage to the islands. The developer has not returned after the previous extension granted and therefore, we feel all the extensions granted have reached the end. We also, have not seen the final plans for these islands which should consist of trees, foliage and lighting. We would appreciate a copy of the plans that the city has on file. If after reading this letter, you feel funther discussion is necessary before the meeting, I would be pleased to meet with you. . We do plan to amend this council meeting with at least one spokesperson This item is of utmost importance to all of us. Please try to help us this time! Thankyou uffor your time and consideration. 57-568 Rosewood Court La Quints,. Ca. 92253 760 771-0026 Cc: Don Adolph, Mayor 109. Cs,4a.V+ ate, -2L- 4a The Honorable Mayor and City Council Members July 6, 2010 Don Adolph, Mayor Kristy Franklin Stanley Sniff Terry B_Henderson Linda Evans 78-495 Calle Tampico La Quinta, CA 92253 Honorable Mayor Don Adolph and Council Meyers_ We are writing to ask you to support the performances of terms of the completion of the street improvements agreement for Tract Map No32279 on Rosewood Court, in the City of La Quinta. Before granting a two year extension requested by the Developer Standard Pacific again for the third time, please note.... Rosewood Court is a street where all the homes are occupied l and the meet must be fully serviceable in accordance with the approved street plans. The islands which are part of the approved plan have not been installed on Rosewood CourL The street was originally designed and approved to provide street speed calg effect as well as a more pleasing living environment. We believe lack of the center istands makes the required mitigation measures incomplete and as a result creates use conditions on Rosewood Court. All of us at the Palo Verde community are do ft our share to keep the rmlghborhood well maintained. Your support wilt insure a sailer arid more pleasing a xmvx ity_ Please note that the installation of islands has-been parto€ fm street rrremerts but has not been constructed yeL The Palo Verde Itrrwanier Association wit pay kx tine maintenance costs of the -islands, When the benefits are so great and #here is no to lie C&)f. # good sale io support this reasonable request Thank you so ouch for low support - Sincerely, HOME OWNERS OF PALO VERDE fit & Janice Junkin ✓; 57685 Rosewood Court 110 Nasim &(�AMir (M� od�a�rressi 57690 Rose wood Court John & Pam Broyles Rosewood Court Steen & Victoria Cholas 57655 Rosewood Court Craig & Renee Surdy 37720'Rosewood Court & Marilyn al 6SC Rosewood Court C. AM Mares & -ersy Lin R� Court i 111 Ernest & Donna Richter 57505 Rosewood Court Delores Crain — tc 57565 Rosewoo6 Court Richard & Debra Divine 57595 Rosewood Court Edward & Celeste Lindemann 57600 Rosewood Court Rodney & Madre Knaak .57570 Rosewood Court Colin & Elizabeth Niven 57925 Rosewood Court " 112 �aylnond & Meggen Stodcstill 57865 osewood Court Todd Palmer 57895 Rosewood Court Gary & Melanie Singer 57715 Rosewood Court 4 113 Page I of 1 Subj: letter to city council Date: 7/5/2010 10:29:59 P.M. Pacific Daylight Time From: melanie.sinoerOgmail com To: Janiunkin8oaol.com Hi Jan, I am sorry I forgot to call you back today. It has been very busy as Gary just flew in from Asia last week and left again today for London. And with puppy things are always a bit chaotic these days! She is going in on Wednesday for her female surgery, so I am a bit preoccupied with that as well. Please do add our names to the letter, and thank you for taking the lead on this issue_ I miss coming down and look forward to seeing you again after the summer. Rosie is a sweetheart and we are enjoying her so much. TMac was quite jealouse at first, but she adores him and I think he is crumbling! Best, Melanie Tuesday, July 06, 2010 AOL: Janjunkin8 1:14 JUNE 11, 2010 City of La Quinta P.O. Box 1504 La Quinta, Ca. 92247 Att; Tim Jonasson Public Works Director To Whom it may concern; The developer, Standard Pacific, has again asked for another two year extension of their Subdivision Improvement agreement (#929383642) that expires on June 16, 2010. We anticipate that the item will be heard by Council at the meeting on July 6, 2010. The residents that are now a part of this subdivision would like to express their concerns at this meeting. Several of us have been waiting almost three years for a completion of the street that was promised when we signed as buyers. Under the current economy, if we do not act now on getting the center islands in as promised, we will most likely be waiting a minimum of another two years! I believe that is going beyond what is fair to the residents of Palo Verde at La Quinta. All of the homes on the street that were built have been sold and are occupied. We plead with you at this point to take into consideration the feelings of the residents. We purchased our homes in good faith and some of us at top dollar. We only ask that the street have the center islands installed to make it look more pleasing and most important for safety. We have no street lights and it is very dark. If any of us had to sell, we could be taking a huge loss. The betterment of the street might make a difference. We know the argument from the developer has been that the trucks would have difficulty delivering when production restarts. However, this is more of an excuse than fact. It can be done with little or no damage to the islands. The developer has not returned after the previous extension granted and therefore, we feel all the extensions granted have reached the end. We also, have not seen the final plans for these islands which should consist of trees, foliage and lighting. We would appreciate a copy of the plans that the city has on file. If after reading this letter, you feel further discussion is necessary before the meeting, I would be pleased to meet with you. . We do plan to attend this council meeting with at least one spokesperson. This item is of utmost importance to all of us. Please try to help us this time! Thank you for your time and consideration. Jan Junkin 57685 Rosewood Court La Quinta, Ca. 92253 760 771-0026 Cc: Don Adolph, Mayor 115 m O -4 � 0 00 0% W O Tjhf 4 lwR" COUNCIL/RDA MEETING DATE: JUIv 6, 2010 ITEM TITLE: Approval to Distribute a Request Proposal to Obtain Construction Inspection Services RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: for CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve and authorize staff to distribute a Request for Proposal (RFP) to obtain construction inspection services. FISCAL IMPLICATIONS: None at this time. Agreement for services from successful responder will be brought back to City Council for approval at a future date. Funding for construction inspection services is included in the Fiscal Year 2010-201 1 budget. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Since its inception, the City has relied on contract construction inspection for private development and capital improvement projects. The City has an existing Professional Services Agreement (PSA) with PSOMAS for construction inspection services, which expires on August 4, 2010. Staff has prepared an RFP to obtain construction inspection services, which includes a sample of the PSA (Attachment 1)• The PSA calls for an initial 2-year term of August 5, 2010 through August 4, 2012, with an option for up to two (2) 1-year extended terms upon mutual agreement by both parties. Staff anticipates hiring one (1) firm on ill an hourly basis in order to meet the construction inspection demand for both private development and the City's Capital Improvement Program (CIP). The consultant selection process outlined within City Resolution No. 2005-096, adopted December 6, 2005, shall be followed. In accordance with Resolution 2005- 096, the guidelines for major services will be followed as the estimated cost may exceed $50,000. The City Manager intends to appoint a consultant selection committee consisting of the following members: Tim Jonasson, P.E., Public Works Director/City Engineer, Bryan McKinney, Engineering Services/CIP, Principal Engineer, and Leonard St. Sauver, Public Works Inspection Supervisor. If the City Council wishes to appoint a different committee, the committee would be subject to the Brown Act unless the committee consists solely of two council members. If approved by City Council, the schedule will be as follows: July 7, 2010 RFP Distributed July 30, 2010 Proposals Due on/before 5:00 p.m. August 2010 Selection Committee Reviews Proposals September 2010 Negotiations with Top Ranked Proposer September 21, 2010 City Council Awards PSA FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve and authorize staff to distribute the RFP to obtain construction inspection services; or 2. Do not approve and authorize staff to distribute the RFP to obtain construction inspection services; or 3. Provide staff with alternative direction. Respectfully submitted, d thy R. JQfi so P/.E. Public Works 6i ecto:{City Engineer Approved for submission by: K /? - Thomas P. Genovese, City Manager Attachment: 1. Request for Proposal and sample professional services agreement for construction inspection services 119 ATTACHMENT 1 Request for Proposals (RFP) to Provide Construction Inspection Services The Consultant shall provide services as follows: 1. CONSTRUCTION INSPECTOR — provide qualified technical field representative to monitor the construction of a variety of public works capital improvement and private development construction projects. Must be able to work evening/night shifts as necessary to provide coverage a. Prepare and track project schedules as directed by the City. b. As directed by the City, prepare necessary correspondence, reports, and memos necessary to administer various City capital improvement projects and/or private development projects. c. Observe, photograph, document and report on project progress, daily construction activities, assume the City's role and act as the City's agent with contractors, developers, other outside agencies and with City contracted technical consultants. 2. Proposal Format Proposals (work proposal and cost proposal) are to be submitted in separate envelopes clearly marked with the consultant's name, address and phone number Only one proposal per consultant will be considered. Proposal packages are to be submitted to the City on/before 5:00 P.M. Friday, August 6, 2010. Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered to: Bryan McKinney, Principal Engineer, Engineering Services Division City of La Quinta Public Works Department 78-495 Calle Tampico, P.O. Box 1504, La Quinta, CA 92247 3. Selection Process Work Programs will be reviewed by a Selection Committee. The Committee will rank the consultants for contract negotiations based upon the materials submitted within the Work Proposal, The Selection Committee may chose to interview two or more closely ranked firms, but will not expect or schedule time for elaborate presentations. Cost proposals will be opened only after the ranking process is complete. Contractors are encouraged to keep their proposals brief and relevant to the specific work required. The City will open a ^ 120 contract negotiations with the top ranked firm. The successful consultant will be expected to enter into the attached Professional Services Agreement (PSA)• Proposals shall include the following items: A. Work Proposal (envelope 1) — submit 4 copies 1 . Cover Letter (1) The name, address and phone number of the consultant's contact person for the remainder of the selection process. (2) Any qualifying statements or comments regarding the consultant's proposal, the information provided in the RFP, or the proposed Professional Services Agreement. (3) Identification of sub -contractors and their responsibilities. 2. Statement of Qualifications (1) A listing of proposed project personnel, including personal experiences and individual resumes for prime consultants and sub- contractors. (2) Consultant's and sub -contractor experience with similar work, including names and current phone numbers of references for existing and past clients. 3. Project Understanding and Approach A description of your project understanding and how you will approach the project. 4. Cost Proposal (envelope 2) — 1 copy The Consultant is to submit a detailed cost proposal for all services and materials anticipated in completing the project. 121 CITY OF LA QUINTA, CA REQUEST FOR PROPOSAL (RFP) COST PROPOSAL SHEET The following is a summary of costs to provide the services outlined in the Request for Proposal (RFP) for Construction Inspection Services and will be used as the basis for negotiating a Professional Services Agreement (PSA): Item Unit Est. Quantity Unit Cost Extended Cost Description $ $ Prime Consultant: Date Signed: 0. ^ 122 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Construction Inspection Services, as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work and Standard of Work. 123 a. Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. b. Standard of Work. Consultant acknowledges and understands that the services and work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant's services and work will be held to a heightened standard of quality and workmanship. Consistent with Section 1.4 hereinabove, Consultant represents to City that it holds the necessary skills and abilities to satisfy the heightened standard of work as set forth in this Agreement. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") at a flat rate $ per hour for construction inspection services. TOTAL NOT TO EXCEED ($) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other 124 methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. . 1 125 3.4 Term. The term of this agreement shall commence on August 5, 2010 and terminate on August 4, 2012 (initial term). This agreement may be extended for two (2) additional 1-year terms upon mutual agreement by both parties (extended terms)• Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. b. C. It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Timothy R. Jonasson, Public Works Director/City Engineer or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions, which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein 126 may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE AND INDEMNIFICATION. 5.1 Insurance. Prior to the beginning of and throughout the duration of the Work performed under this Agreement, Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured (on the general liability policy only) shall be delivered to and approved by City prior to commencement of the services hereunder. The following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A -:VI: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) $2,000,000 (general aggregate) Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Errors and Omissions Liability $1,000,000 (per claim and aggregate) Workers' Compensation (per statutory requirements) Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 0 ^ 128 5.2 Indemnification. a. General Indemnification Provision. 1. Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are cause in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit C without the written consent of the Consultant. 2. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsultants of Consultant. 3. Standard Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible according to the n.." 129 terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. 4. Indemnity Provisions for Contracts Related to Construction. Without affecting the rights of City under any provision of this agreement, Consultant shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City. b. Indemnification Provision for Design Professionals. 1. Applicability of Section 5.2(b)• Notwithstanding Section 5.2(a) hereinabove, the following indemnification provision shall apply to Consultants who constitute "design professionals" as the term is defined in paragraph 3 below. 2. Scope of Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless City and City's agents, officers, officials, employees, representatives, and departments ("Indemnified Parties') from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, any subconsultant, anyone directly or indirectly employed by them or anyone that they control. 3. Design Professional Defined. As used in this Section 5.2(b), the term "design professional" shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. '",,n 130 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 5.4 General Conditions pertaining to provisions of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1 . Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992, or its equivalent. Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. . " 131 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right , but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 8. Certificate(s) are to reflect that the insurer will provide thirty (30) days notice to City of any cancellation of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City. 10. Consultant agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements ^ 132 with subcontractors and others engaged in the project will be submitted to City for review. 11. Consultant agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City, If Consultant's existing coverage includes a deductible or self -insured retention, the deductible or self -insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. 12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 133 17. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with „ ^ 134 generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its a ' 135 obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.7. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall �. 136 immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take M. ^ 137 affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: To Consultant: CITY OF LA QUINTA Attention: Thomas P. Genovese City Manager 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92247-1504 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. re n 138 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager ATTEST: Veronica J. Montecino, CMC, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT: By: Name:- Title: - Date: Date 0 139 Exhibit A Scope of Services The Consultant shall provide services as follows: 3. CONSTRUCTION INSPECTOR — provide qualified technical field representative to monitor the construction of a variety of public works capital improvement and private development construction projects. Must be able to work evening/night shifts as necessary to provide coverage 4. Prepare and track project schedules as directed by the City. 5. As directed by the City, prepare necessary correspondence, reports, and memos necessary to administer various City capital improvement projects and/or private development projects. 6. Observe, photograph, document and report on project progress, daily construction activities, assume the City's role and act as the City's agent with contractors, developers, other outside agencies and with City contracted technical consultants. Exhibit B Schedule of Compensation Payment shall be on a "Fixed Fee" basis in accordance with the Consultants Schedule of Compensation attached herewith for the work tasks performed in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed ($ ) except as specified in Section 1.6 - Additional Services of the Agreement. The agreed upon hourly rate for qualified construction inspection personnel provided by the consultant shall be $ per hour flat rate for Construction Inspection Services for all time periods. The City shall not pay any additional hourly wage for hours worked over 8 hours per day nor over 40 hours per week. Compensable time shall begin when the inspector arrives at the designated work site and shall end when the inspector leaves the designated work site to commute or stops conducting business associated to the City. a ^ 141 Exhibit C Schedule of Performance Consultants Project Schedule shall provide services on a full-time basis for twenty-four (24) months beginning September 7, 2010 through September 7, 2012 (initial term), and upon mutual agreement by both parties, the term of this agreement may be extended for up to two (2) additional 1-year terms (extended terms). p ^ 142 Exhibit D Special Requirements AT NO ADDITIONAL COST TO THE CITY: 1. The consultant shall provide a cellular telephone and service compatible with the City's cellular phone service for each inspector assigned to the City. 2. The consultant shall provide a hand held digital "smart level", one for each inspector, calibrated for use in the performance of the inspector's duties to determine percent of slope of inspected horizontal surfaces for compliance with various design guidelines. 3. The consultant shall provide each inspector a "digital" camera for daily photographic documentation. The City shall provide the necessary means of printing and downloading of digital photos for archive purposes. Said camera shall have "date back" capability and of sufficient mega pixel resolution to review relevant details of the work inspected. 4. The consultant shall provide each inspector with a hand held digital weather monitoring device. The device shall provide site -specific data of wind speed, ambient temperature and relative humidity, all data to be recorded in inspector's daily report. 5. The consultant shall insure that each inspector has successfully completed the "Coachella Valley Fugitive Dust Control Class" provided by the South Coast Air Quality Monitoring District and renewed every two years. 6. The consultant shall provide his or her own transportation to and from the designated works site. AT NO ADDITIONAL COST TO THE CONSULTANT: 7. The City shall make available office equipment (i.e. fax, copier, land - based telephone service) for use by consultant's inspectors in carrying out City business under this agreement. ^ 143 ceitit 4 4 QU&M AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: July 6, 2010 BUSINESS SESSION: ITEM TITLE: Approval to Distribute a Request for Proposal to Obtain Construction Surveying Services CONSENT CALENDAR: A STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Approve and authorize staff to distribute a Request for Proposal (RFP) to obtain construction surveying services. FISCAL IMPLICATIONS: None at this time. Agreement for services from successful responder will be brought back to City Council for approval at a future date. Funding for construction surveying services is included in the Fiscal Year 2010-201 1 CIP budget. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City's construction inspection process requires construction surveying services for capital improvement projects. Costs for construction surveying services are included within each project's budget in the Capital Improvement Program (CIP). The City has an existing Professional Services Agreement (PSA) with Tri-State Land Surveyors for construction surveying services that expires on August 4, 2010. Staff has prepared an RFP to obtain construction surveying services, which includes a sample of the PSA (Attachment 1). The PSA calls for an initial 2-year term of August 5, 2010 through August 4, 2012, with an option for up to two (2) 1-year extended terms upon mutual agreement by both parties. j it The consultant selection process outlined within City Resolution No. 2005-096, adopted December 6, 2005, shall be followed. In accordance with Resolution 2005- 096, the guidelines for major services will be followed as the estimated cost may exceed $50,000. The City Manager intends to appoint a consultant selection committee consisting of the following members: Tim Jonasson, P.E., Public Works Director/City Engineer, Bryan McKinney, Engineering Services/CIP, Principal Engineer, and Leonard St. Sauver, Public Works Inspection Supervisor. If the City Council wishes to appoint a different committee, the committee would be subject to the Brown Act unless the committee consists solely of two council members. If approved by City Council, the schedule will be as follows: July 7, 2010 RFP Distributed July 30, 2010 Proposals Due on/before 5:00 p.m. August, 2010 Selection Committee Reviews Proposals September, 2010 Negotiations with Top Ranked Proposer September 21, 2010 City Council Awards PSA FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve and authorize staff to distribute the RFP to obtain construction surveying services; or 2. Do not approve and authorize staff to distribute the RFP to obtain construction surveying services; or 3. Provide staff with alternative direction. Respectfully submitted, 6othy R. o ass Public Works Direc r/City Engineer Approved for submission by: Thomas P. Genovese, City Manager 1. 145 Attachment: 1 . Request for Proposal and sample professional services agreement for construction surveying services I.," 146 ATTACHMENT Request for Proposals (RFP) to Provide Construction Surveying Services The Consultant shall provide services as follows: 1. CONSTRUCTION SURVEYING SERVICES — Services and products to be rendered in performing all work associated with this agreement may include, but are not limited to, the consultant shall be required to provide one (1) set of construction stakes for each of the following items as detailed: a. Survey Control — will be sufficiently marked and will be preserved and protected, monuments protected or replaced as needed. b. Clearing/Removals — one set of reference stakes or marks at 200 foot intervals on tangent line and 100 foot on curves will be set along the limits of the construction area or Right -of -Way for clearing purposes. C. Rough Grade — (A) one set of grid stakes at 50 foot intervals. Stakes will indicate cut or fill to finish grad as shown on approved mass grading plan. (B) one set of stakes at 25 foot intervals and all angle points with appropriate cut or fill. (C) provide one set of offset stakes for sidewalks at 25 foot intervals, grade breaks and angle points with cut or fill to finish surface. d. Finish Grade — (A) Provide one set of stakes to delineate at 25 foot intervals and all angle points with appropriate cut or fill. (B) Provide one set of offset stakes for sidewalk at 25 foot intervals, grade breaks and angle points with grades to finish surface. (C) Provide one Blue Top for building pad. Stake to be set at pad grade. (D) Pad Certifications — prior to construction of improvements, provide inspection services necessary to provide certification of pad grade as shown on the approved grading plan. e. Retaining/Garden Wall — Provide one (1) set of offset, line and grade stakes for wall construction set at 50 foot intervals with appropriate cut or fill to top of footing. f. Bridge Structures — Provide one set of stakes for foundation layout and deck grades. g. Entrance Structures — Provide one set of stakes with appropriate cut or fill for the construction of entrance structures. 147 h. Building Foundations — Provide one set of stakes at an offset of 10'x10' to the building corners, one stale per corner with grades to the finish pad. Water, Sewer, Storm Drain, or Irrigation Lines — Provide one set of offset stakes at 50 foot intervals with grades to finish surface. Drainage Boxes — Provide one set of stakes at a 5 foot offset to centerline of box with grades to top of grate. k. Tree Locations — Provide one stake at centerline of each tree location. Protect Administration — The Engineer of Work shall be available during the length of the project to address any questions or concerns which may arise. Three (3) sets of Grade Sheets shall be prepared and submitted to the City of La Quinta within 48 hours of receipt of the "Staking Request" for the said work. M. Office Calculations — Calculations as necessary to provide the field survey crews with data as needed for staking and supervision as required. 1 . Proposal Format Proposals (work proposal and cost proposal) are to be submitted in separate envelopes clearly marked with the consultant's name, address and phone number Only one proposal per consultant will be considered. Proposal packages are to be submitted to the City on/before 5:00 P.M. Friday, August 6, 2010. Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered to: Bryan McKinney, Principal Engineer, Engineering Services Division City of La Quinta Public Works Department 78-495 Calle Tampico, P.O. Box 1504, La Quinta, CA 92247 3. Selection Process Work Programs will be reviewed by a Selection Committee. The Committee will rank the consultants for contract negotiations based upon the materials submitted within the Work Proposal. The Selection Committee may chose to interview two or more closely ranked firms, but will not expect or schedule time for elaborate presentations. Cost proposals will be opened only after the ranking process is complete. Contractors are encouraged to keep their proposals brief and relevant to the specific work required. The City will open contract negotiations with the top ranked firm. The successful consultant will be expected to enter into the attached Professional Services Agreement (PSA). Proposals shall include the following items: A. Work Proposal (envelope 1) — submit 4 copies 1. Cover Letter (1) The name, address and phone number of the consultant's contact person for the remainder of the selection process. (2) Any qualifying statements or comments regarding the consultant's proposal, the information provided in the RFP, or the proposed Professional Services Agreement. (3) Identification of sub -contractors and their responsibilities. 2. Statement of Qualifications (1) A listing of proposed project personnel, including personal experiences and individual resumes for prime consultants and sub- contractors. (2) Consultant's and sub -contractor experience with similar work, including names and current phone numbers of references for existing and past clients. 3. Project Understanding and Approach A description of your project understanding and how you will approach the project. 4. Cost Proposal (envelope 2) — 1 copy The Consultant is to submit a detailed cost proposal for all services and materials anticipated in completing the project. 149 CITY OF LA QUINTA, CA REQUEST FOR PROPOSAL (RFP) COST PROPOSAL SHEET The following is a summary of costs to provide the services outlined in the Request for Proposal (RFP) for Construction Surveying Services and will be used as the basis for negotiating a Professional Services Agreement (PSA): Item Description Unit Est. Quantity Unit Cost Extended Cost $ $ Prime Consultant: Date Signed: 1.50 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement') is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Construction Surveying Services, as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 151 1.5 Care of Work and Standard of Work. a. Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. b. Standard of Work. Consultant acknowledges and understands that the services and work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant's services and work will be held to a heightened standard of quality and workmanship. Consistent with Section 1.4 hereinabove, Consultant represents to City that it holds the necessary skills and abilities to satisfy the heightened standard of work as set forth in this Agreement. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") TOTAL NOT TO EXCEED ($ ) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other .. el3.52 methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. .• r 153 3.4 Term. The term of this agreement shall commence on August 5, 2010 and terminate on August 4, 2012 (initial term)• This agreement may be extended for two (2) additional 1-year terms upon mutual agreement by both parties (extended terms). Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. b. G. It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Timothy R. Jonasson, Public Works Director/City Engineer or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions, which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein .. ' 1.54 may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE AND INDEMNIFICATION. 5.1 Insurance. Prior to the beginning of and throughout the duration of the Work performed under this Agreement, Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured (on the general liability policy only) shall be delivered to and approved by City prior to commencement of the services hereunder. The following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A -:VI: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) $2,000,000 (general aggregate) Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) 155 Errors and Omissions Liability $1,000,000 (per claim and aggregate) Workers' Compensation (per statutory requirements) Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. .. ^ 1.56 5.2 Indemnification. a. General Indemnification Provision. 1. Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are cause in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit C without the written consent of the Consultant. 2. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsultants of Consultant. 3. Standard Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible according to the .. r. 157 terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. 4. Indemnity Provisions for Contracts Related to Construction. Without affecting the rights of City under any provision of this agreement, Consultant shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City. b. Indemnification Provision for Design Professionals. 1. Applicability of Section 5.2(b). Notwithstanding Section 5.2(a) hereinabove, the following indemnification provision shall apply to Consultants who constitute "design professionals" as the term is defined in paragraph 3 below. 2. Scope of Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless City and City's agents, officers, officials, employees, representatives, and departments ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, any subconsultant, anyone directly or indirectly employed by them or anyone that they control. 3. Design Professional Defined. As used in this Section 5.2(b), the term "design professional" shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. •• r.1.53 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 5.4 General Conditions pertaining to provisions of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1 . Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992, or its equivalent. Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. ., r,159 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right , but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 8. Certificate(s) are to reflect that the insurer will provide thirty (30) days notice to City of any cancellation of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City. 10. Consultant agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements 1. 160 with subcontractors and others engaged in the project will be submitted to City for review. 11. Consultant agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City, If Consultant's existing coverage includes a deductible or self -insured retention, the deductible or self -insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. 12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. ' 1.61 17. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with r. 162 generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its .. " 163 obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.7. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall ^ 164 immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take 165 affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: To Consultant: CITY OF LA QUINTA Attention: Thomas P. Genovese City Manager 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92247-1504 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. 1.66 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager Date ATTEST: Veronica J. Montecino, CIVIC, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT: By: Name: Title: .• 1 167 Exhibit A Scope of Services The Consultant shall provide services as follows: 1. CONSTRUCTION SURVEYING SERVICES — Services and products to be rendered in performing all work associated with this agreement may include, but are not limited to, the consultant shall be required to provide one (1) set of construction stakes for each of the following items as detailed: n. Survey Control — will be sufficiently marked and will be preserved and protected, monuments protected or replaced as needed. o. Clearing/Removals — one set of reference stakes or marks at 200 foot intervals on tangent line and 100 foot on curves will be set along the limits of the construction area or Right -of -Way for clearing purposes. P. Rough Grade — (A) one set of grid stakes at 50 foot intervals. Stakes will indicate cut or fill to finish grad as shown on approved mass grading plan. (B) one set of stakes at 25 foot intervals and all angle points with appropriate cut or fill. (C) provide one set of offset stakes for sidewalks at 25 foot intervals, grade breaks and angle points with cut or fill to finish surface. q. Finish Grade — (A) Provide one set of stakes to delineate at 25 foot intervals and all angle points with appropriate cut or fill. (B) Provide one set of offset stakes for sidewalk at 25 foot intervals, grade breaks and angle points with grades to finish surface. (C) Provide one Blue Top for building pad. Stake to be set at pad grade. (D) Pad Certifications — prior to construction of improvements, provide inspection services necessary to provide certification of pad grade as shown on the approved grading plan. r. Retaining/Garden Wall — Provide one (1) set of offset, line and grade stakes for wall construction set at 50 foot intervals with appropriate cut or fill to top of footing. S. Bridge Structures — Provide one set of stakes for foundation layout and deck grades. t. Entrance Structures — Provide one set of stakes with appropriate cut or fill for the construction of entrance structures. .. r.1.68 U. Building Foundations — Provide one set of stakes at an offset of 10'x10' to the building corners, one stale per corner with grades to the finish pad. V. Water, Sewer, Storm Drain, or Irrigation Lines — Provide one set of offset stakes at 50 foot intervals with grades to finish surface. W. Drainage Boxes — Provide one set of stakes at a 5 foot offset to centerline of box with grades to.top of grate. X. Tree Locations — Provide one stake at centerline of each tree location. Y. Protect Administration — The Engineer of Work shall be available during the length of the project to address any questions or concerns which may arise. Three (3) sets of Grade Sheets shall be prepared and submitted to the City of La Quinta within 48 hours of receipt of the "Staking Request" for the said work. Z. Office Calculations — Calculations as necessary to provide the field survey crews with data as needed for staking and supervision as required. Prevailing Wage — In accordance with Seciton 1770 of the Labor Code, the City has ascertained and does hereby specify that the prevailing wage rates shall be those provided in Article 1110-20.0, WAGE RATES. The said rates shall include all employer payments that are required by Section 1773.1 of the Labor Code. The City will furnish to the Contractor, upon request, a copy of such prevailing wage rages. r 169 Exhibit B Schedule of Compensation Payment shall be on a "Fixed Fee" basis in accordance with the Consultants Schedule of Compensation attached herewith for the work tasks performed in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed ($ 1 except as specified in Section 1.6 - Additional Services of the Agreement. 1.70 Exhibit C Schedule of Performance Consultants Project Schedule shall provide services for an initial term of twenty-four (24) months beginning September 7, 2010 through September 7, 2012 (initial term), and upon mutual agreement by both parties, the term of this agreement may be extended for up to two (2) additional 1-year terms (extended terms). 171 Exhibit D Special Requirements AT NO ADDITIONAL COST TO THE CITY: 1. The consultant shall provide a cellular telephone and service compatible with the City's cellular phone service. 2. The consultant shall provide his or her own transportation to and from the designated works site. 3. The Consultant shall respond to the job site for surveying services within 24 hours and shall provide any/all written materials to City within 48 hours of completing the survey work. 4. The Consultant shall provide all necessary survey equipment to its survey crew to provide digital measurement and recordation of line, grade, and angle measurements. 5. Upon request these data files will be made available to the City at no additional cost. ' 172 4 COUNCIL/RDA MEETING DATE: July 6, 2010 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: Approval to Distribute a Request for CONSENT CALENDAR: Proposal to Obtain Materials Testing Services STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Approve and authorize staff to distribute a Request for Proposal (RFP) to obtain materials testing services. FISCAL IMPLICATIONS: None at this time. Agreement for services from successful responder will be brought back to City Council for approval at a future date. Funding for material testing services is included in the Fiscal Year 2010-2011 CIP budget. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City's construction inspection process requires professional materials testing services for both private development and capital improvement projects. Costs for materials testing services are paid through development fees or are included within each project's budget within the Capital Improvement Program (CIP). The City has an existing Professional Services Agreement (PSA) with Landmark Geo-Engineers & Geologists for materials testing services that expire on August 4, 2010. r. S 113 Staff has prepared an RFP to obtain materials testing services, which includes a sample of the PSA (Attachment 1). The PSA calls for an initial 2-year term of August 5, 2010 through August 4, 2012, with an option for up to two (2) 1-year extended terms upon mutual agreement by both parties. The consultant selection process outlined within City Resolution No. 2005-096, adopted December 6, 2005, shall be followed. In accordance with Resolution 2005- 096, the guidelines for major services will be followed as the estimated cost may exceed $50,000. The City Manager intends to appoint a consultant selection committee consisting of the following members: Tim Jonasson, P.E., Public Works Director/City Engineer, Bryan McKinney, Engineering Services/CIP, Principal Engineer, and Leonard St. Sauver, Public Works Inspection Supervisor. If the City Council wishes to appoint a different committee, the committee would be subject to the Brown Act unless the committee consists solely of two council members. If approved by City Council, the schedule will be as follows: July 7, 2010 RFP Distributed July 30, 2010 Proposals Due on/before 5:00 p.m. August, 2010 Selection Committee Reviews Proposals September, 2010 Negotiations with Top Ranked Proposer September 21, 2010 City Council Awards PSA FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve and authorize staff to distribute the RFP to obtain materials testing services; or 2. Do not approve and authorize staff to distribute the RFP to obtain materials testing services; or 3. Provide staff with alternative direction. Respectfully submitted, mothy R. onas o , P.E. Public Wor<s Dire Or/City Engineer •. 1 174 Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Request for Proposal and sample Professional Services Agreement for Materials Testing Services 175 ATTACHMENT 1 Request for Proposals (RFP) to Provide Material Testing Services 1. Consultant shall provide equipment, services and products to be rendered in performing all designated work associated with the project which may include, but are not limited to, performing the following intermittent observation and testing services: • Provide a qualified technician as necessary to conduct density tests on roadway sub -grade, aggregate base, asphaltic concrete, slope fill and trench backfill placement as required. The tests will be performed with a nuclear densometer in accordance with ASTM D2922 or sand cone in accordance with ASTM D1556. Maximum density curves (ASTM D1557) will be performed on various material types as they are encountered. Marshall density tests on the asphaltic concrete. • Provide an ACI-certified technician as necessary to make sets of concrete cylinders as needed and perform slump tests for the curb, gutter, concrete dip section, and other minor concrete. • Provide a Caltrans certified technician and laboratory to perform tests on federally funded projects. • Perform compression strength tests in accordance with ASTM C39. • Perform extraction/gradation tests in accordance with ASTM D2172/C136 on the asphaltic concrete. • Perform R Value Testing of street subgrade and recommend a pavement section based on the results of the test. • Reporting of any Non -Compliance results of materials to the City within twenty-four (24) hours from the time of sampling. 2. Proposal Format Proposals (work proposal and cost proposal) are to be submitted in separate envelopes clearly marked with the consultant's name, address and phone number Only one proposal per consultant will be considered. Proposal packages are to be submitted to the City on/before 5:00 P.M. Friday, August 6, 2010. Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered to: .. " 1.76 Bryan McKinney, Principal Engineer, Engineering Services Division City of La Quinta Public Works Department 78-495 Calle Tampico, P.O. Box 1504, La Quinta, CA 92247 3. Selection Process Work Programs will be reviewed by a Selection Committee. The Committee will rank the consultants for contract negotiations based upon the materials submitted within the Work Proposal. The Selection Committee may chose to interview two or more closely ranked firms, but will not expect or schedule time for elaborate presentations. Cost proposals will be opened only after the ranking process is complete. Contractors are encouraged to keep their proposals brief and relevant to the specific work required. The City will open contract negotiations with the top ranked firm. The successful consultant will be expected to enter into the attached Professional Services Agreement (PSA). Proposals shall include the following items: A. Work Proposal (envelope 1) — submit 4 copies 1 . Cover Letter (1) The name, address and phone number of the consultant's contact person for the remainder of the selection process. (2) Any qualifying statements or comments regarding the consultant's proposal, the information provided in the RFP, or the proposed Professional Services Agreement. (3) Identification of sub -contractors and their responsibilities. 2. Statement of Qualifications (1) A listing of proposed project personnel, including personal experiences and individual resumes for prime consultants and sub- contractors. (2) Consultant's and sub -contractor experience with similar work, including names and current phone numbers of references for existing and past clients. 3. Project Understanding and Approach A description of your project understanding and how you will approach the project. 4. Cost Proposal (envelope 2) — 1 copy The Consultant is to submit a detailed cost proposal for all services and materials anticipated in completing the project. CITY OF LA QUINTA, CA REQUEST FOR PROPOSAL (RFP) COST PROPOSAL SHEET The following is a summary of costs to provide the services outlined in the Request for Proposal (RFP) for Material Testing Services and will be used as the basis for negotiating a Professional Services Agreement (PSA): Item Description Unit Est. Quantity Unit Cost Extended Cost $ $ Prime Consultant: Date Signed: PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Materials Testing Services, as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1 .3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). r 179 1.5 Care of Work and Standard of Work. a. Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. b. Standard of Work. Consultant acknowledges and understands that the services and work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant's services and work will be held to a heightened standard of quality and workmanship. Consistent with Section 1.4 hereinabove, Consultant represents to City that it holds the necessary skills and abilities to satisfy the heightened standard of work as set forth in this Agreement. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation"). TOTAL NOT TO EXCEED ($ 1 (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a ISO lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Maieure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. The term of this agreement shall commence on August 5, 2010 and terminate on August 4, 2012 (initial term). This agreement may be extended for two (2) additional 1-year terms upon mutual agreement by both parties (extended terms)• Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. b. C. It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Timothy R. Jonasson, Public Works Director/City Engineer or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions, which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to 182 perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE AND INDEMNIFICATION. 5.1 Insurance. Prior to the beginning of and throughout the duration of the Work performed under this Agreement, Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured (on the general liability policy only) shall be delivered to and approved by City prior to commencement of the services hereunder. The following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A -:VI: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) $2,000,000 (general aggregate) Commercial Auto Liability (at least as broad as ISO CA 0001) 183 $1,000,000 (per accident) Errors and Omissions Liability $1,000,000 (per claim and aggregate) Workers' Compensation (per statutory requirements) Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 184 5.2 Indemnification. a. General Indemnification Provision. 1. Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are cause in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit C without the written consent of the Consultant. 2. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsultants of Consultant. 3. Standard Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this 185 agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. 4. Indemnity Provisions for Contracts Related to Construction. Without affecting the rights of City under any provision of this agreement, Consultant shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City. b. Indemnification Provision for Design Professionals. 1. Applicability of Section 5.2(b)• Notwithstanding Section 5.2(a) hereinabove, the following indemnification provision shall apply to Consultants who constitute "design professionals" as the term is defined in paragraph 3 below. 2. Scope of Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless City and City's agents, officers, officials, employees, representatives, and departments ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, any subconsultant, anyone directly or indirectly employed by them or anyone that they control. 3. Design Professional Defined. As used in this Section 5.2(b), the term "design professional" shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. . 1.186 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 5.4 General Conditions pertaining to provisions of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992, or its equivalent. Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City. regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right , but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 8. Certificate(s) are to reflect that the insurer will provide thirty (30) days notice to City of any cancellation of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City. 10. Consultant agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements .. 1. 188 with subcontractors and others engaged in the project will be submitted to City for review. 11. Consultant agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City, If Consultant's existing coverage includes a deductible or self -insured retention, the deductible or self -insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. 12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. » 189 17. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with 190 generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its .. ^ 191 obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.7. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall .• " 192 immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take ^ 193 affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: To Consultant: CITY OF LA QUINTA Attention: Thomas P. Genovese City Manager 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92247-1504 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. ^ 194 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager Date ATTEST: Veronica J. Montecino, CMC, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT: By: Name: Title: ,• ^ 195 Exhibit A Scope of Services The Consultant shall provide services as follows: 1. MATERIALS TESTING SERVICES The Consultant will provide equipment, services and products to perform all designated work associated with the project, which may include, but are not limited to, performing the following intermittent observation and testing services: Provide a qualified technician as necessary to conduct density tests on roadway sub -grade, aggregate base, asphaltic concrete, slope fill and trench backfill placement as required. The tests will be performed with a nuclear densometer in accordance with ASTM D2922 or sand cone in accordance with ASTM D1556. Maximum density curves (ASTM D1557) will be performed on various material types as they are encountered. Marshall density tests on the asphaltic concrete. Provide an ACI-certified technician as necessary to make sets of concrete cylinders as needed and perform slump tests for the curb, gutter, concrete dip section, and other minor concrete. • Perform compression strength tests in accordance with ASTM C39. Perform extraction/gradation tests in accordance with ASTM D2172/C136 on the asphaltic concrete. Perform R Value Testing of street subgrade and recommend a pavement section based on the results of the test. • Reporting of any Non -Compliance results of materials to the City within twenty-four (24) hours from the time of sampling. Prevailing Wage — In accordance with Section 1770 of the Labor Code, the City has ascertained and does hereby specify that the prevailing wage rates shall be those provided in Article 1110-20.0, WAGE RAGES. The said rates shall include all employer payments that are required by Section 1773.1 of the Labor Code. The City will furnish to the Contractor, upon request, a copy of such prevailing rates. It shall be the duty of the Contractor to post a copy of such prevailing wages at the job site. ^ 196 Exhibit B Schedule of Compensation Payment shall be on a "Fixed Fee" basis in accordance with the Consultants Schedule of Compensation attached herewith for the work tasks performed in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed ($ ► except as specified in Section 1 .6 - Additional Services of the Agreement. a. .^ 197 Exhibit C Schedule of Performance Consultant shall provide services for an initial term of (24) months beginning September 7, 2010 through September 7, 2012 (initial term), and upon mutual agreement by both parties, the term of this agreement may be extended for up to two (2) additional 1-year terms (extended terms). ^ 198 Exhibit D Special Requirements AT NO ADDITIONAL COST TO THE CITY: The consultant shall provide a hand held (type) cellular telephone and service compatible with the City's cellular service for each technician assigned to the City project. 2. The Consultant shall provide his or her own transportation to and from the designated work site. 3. The Consultant shall respond at the job site to requests for material testing within twenty-four (24) hours and provide written test results to the City within forty-eight (48) hours of testing. 4. The Consultant shall supply all necessary tools and materials to perform materials testing. .. 199 Titf 4 4 a" COUNCIL/RDA MEETING DATE: July 6, 2010 ITEM TITLE: Acceptance of Playground Equipment at Fritz Burns Park, Project No. 2009-07 and Seasons Park, Project No. 2009-08 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Accept the Playground Equipment at Fritz Burns Park, Project No. 2009-07, and Seasons Park, Project No. 2009-08, as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention and remaining billing in the amount of $16,372.84, thirty-five (35) days after the Notice of Completion is recorded. FISCAL IMPLICATIONS: The following is a budget summary: Fritz Burns Project Budget Total Seasons Project Budget Total Amount Projected to be Spent Through July 6, 2010 Project Budget Amount Available Fritz Burns Original Construction Contract Amount Seasons Original Construction Contract Amount Amount Paid to Contractor to Date Total Remaining Fiscal Commitment to Contractor Total Retention to be Released Remaining Billing Contract Amount Remaining to be Billed By Contractor $141, 573.00 $33,443.00 ($140,604.95) $ 34,411.05 $126,977.98 $29,999.81 ($140,604.95) $16,372.84 $15,697.78 $675.06 $16,372.84 Adequate funding is available to pay the contractor's remaining billing ($675.06) and retention ($15,697.78) for project closeout. 200 CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Fritz Burns Park playground was completed in 1994. Due to the inability to purchase replacement parts and changes in the safety standards for playgrounds, staff recommended replacing the play equipment as part of the Fiscal Year 2009-2010 Capital Improvement Program. The Seasons Retention Basin playground was completed in 2000. The Public Works crew removed the playground in August 2009 due to vandalism that required costly repairs. The replacement for the playground was budgeted in the Fiscal Year 2009- 2010 Capital Improvement Program. The life expectancy of playground equipment is affected by environmental conditions and is generally 12 to 14 years with proper maintenance and repair. Any alterations or changes to the playground equipment require it to conform to current playground safety standards. On November 7, 2009, City Council approved a Request for Proposals (RFP) for playground replacement and installation at Adams Park, Fritz Burns Park, and Seasons Park. The new playgrounds also required shade over the play structures. On December 18, 2009, twenty-four playground proposals were received from five firms. A Selection Committee consisting of Steve Howlett, Golf & Parks Manager; Greg Butler, Building & Safety Manager; and Tim Batten, Maintenance Foreman; reviewed the proposals and ranked them according to potential fun, uniqueness, and vandal resistance. On January 11, 2010, the Community Services Commission reviewed the top ranked playground proposals and recommended the top ranked proposals to City Council for approval. On February 16, 2010, City Council approved an Agreement with Dave Bang Associates, Inc. for Playground Equipment at Fritz Burns and Seasons Park, Project Nos. 2009-07 and 2009-08 in the amount of $156,977.79. Both playground projects are now complete as per the contractor's proposals. r 201 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept the Playground Equipment at Fritz Burns Park, Project No. 2009-07, and Seasons Park, Project No. 2009-08, as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention and remaining billing in the amount of $16,372.84, thirty-five (35) days after the Notice of Completion is recorded; or 2. Do not accept the Playground Equipment at Fritz Burns Park, Project No. 2009- 07, and Seasons Park, Project No. 2009-08, as 100% complete; do not authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and do not authorize staff to release retention and remaining billing in the amount of $16,372.84, thirty-five (35) days after the Notice of Completion is recorded; or 3. Provide staff with alternative direction. Respectfully submitted, 1 Edie Hylton Community Services Director Approved for submission by: Thomas P. Genovese, City Manager 202 Taf 4 4 a9ba COUNCIL/RDA MEETING DATE: July 6, 2010 ITEM TITLE: Approval of a Lease Agreement and Memorandum of Land Lease Agreement With Verizon Wireless for Installation of a Cell Tower at Fire Station 70 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: L13 STUDY SESSION: PUBLIC HEARING: Approve a lease agreement and memorandum of land lease agreement with Verizon Wireless for installation of a cell tower at Fire Station 70, and authorize City Manager to execute the documents. FISCAL IMPLICATIONS: Verizon Wireless will pay $3,000 a month in rental fees which will be increased by 3% yearly for inflation. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Verizon Wireless approached the City with a proposal to lease a portion of the property on Madison Street where Fire Station 70 is located (Avenue 54 and Madison Street at PGA West) for the purpose of installing a second monopalm structure. The subject property currently has an existing cellular tower. The existing pole is a 60-foot monopalm with multiple live palm trees surrounding it. Verizon Wireless received a Conditional Use Permit from the Planning Commission on March 24, 2009, for a second monopalm structure at this location. Verizon Wireless will be placing the new cell tower adjacent to the current monopalm and decreasing w. ^ 203 the height of the new pole by five feet. The monopalm will not interfere with fire department operations. The proposed lease, which is included as Attachment 1, is for five years with the option to extend for three successive five-year periods. The proposed lease was negotiated through the City Manager's Office. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a lease agreement and memorandum of land lease agreement with Verizon Wireless for installation of a cell tower at Fire Station 70; or 2. Do not approve a lease agreement and memorandum of land lease agreement with Verizon Wireless for installation of a cell tower at Fire Station 70; or 3. Provide staff with alternative direction. Respectfully submitted, �e,&&e Bret M. Plumlee Assistant City Manager — Management Services Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Land lease agreement and memorandum of land lease agreement 204 SITE NAME: Spanish Bay SITE NUMBER: 182379 ATTY/DATE: CJZ/06.09 LAND LEASE AGREEMENT ATTACHMENT 1 This Land Lease Agreement ("Agreement") is made this day of 2010, between the City of La Quinta, a municipal corporation, with a mailing address of 78-495 Calle Tampico, La Quinta, California 92253 hereinafter designated LESSOR, and Los Angeles SMSA Limited Partnership d/b/a Verizon Wireless, with its principal office located at One Verizon Way, Mail Stop 4AW 100, Basking Ridge, New Jersey 07920 (telephone number 866- 862-4404), hereinafter designated LESSEE. The LESSOR and LESSEE are at times collectively referred to hereinafter as the "Parties" or individually as the "Party." I 5 1. PREMISES. LESSOR is the owner of that certain parcel of property located at 5400X Madison Street, La Quinta, California 92253, assessor's parcel number 775-100-004, which property is more particularly described in Exhibit "A", attached hereto and made a part hereof (the "Property"). LESSOR hereby leases to LESSEE a portion of the Property consisting of approximately seven hundred thirty-seven (737) square feet of land and a second portion of the Property consisting of approximately one hundred (100) square feet of land (together, the "Demised Premises"), together with the non-exclusive right for ingress and egress, seven (7) days a week twenty-four (24) hours a day, on foot or motor vehicle, including trucks, over a twelve (12) foot wide right-of-way extending from the nearest public right-of-way, Madison Sweet, to the Premises, and the right to install and maintain utility wires, poles, cables, conduits and pipes under or along a one hundred ten (110) foot right-of-way extending from Madison Street to the Demised Premises (collectively, the "Right -of -Way"). The Demised Premises and Right -of -Way (together, the "Premises") are described and depicted on Exhibit "A-1" attached hereto and made a part hereof. 2. SURVEY. A survey of the Property and the Premises is attached hereto as Exhibit "B", Said survey shall control in the event of boundary and access discrepancies between it and Exhibit "A". Cost for such work shall be borne by the LESSEE . 3. TERM. This Agreement shall be effective as of the date of execution by both Parties, provided, however, the initial term shall be for five (5) years and shall commence on the Commencement Date (as hereinafter defined) at which time rental payments shall commence and be due at a monthly rental of Three Thousand and 00/100 Dollars ($3,000.00) to be paid on the first (I") day of the month, in advance, to LESSOR or to such other person, firm or place as LESSOR may, from time to time, designate in writing at least thirty (30) days in advance of the due date for any rental payment. The Agreement shall commence on June 1, 2010 (the "Commencement Date"). LESSOR and LESSEE acknowledge and agree that initial rental payment(s) shall not actually be sent by LESSEE until thirty (30) days after the Commencement Date. LESSOR and LESSEE further acknowledge and agree that every rental payment following the first rental payment shall be due on the first day of the month during which LESSEE utilizes the Premises. °° 205 SITE NAME: Spanish Say SITE NUMBER: 162379 ATTY/DATE: CJZ/06.09 4, EXTENSIONS. This Agreement shall automatically be extended for three (3) additional five (5) year terms unless the LESSEE terminates the Agreement at the end of the then -current term by giving the LESSOR written notice of the intent to terminate at least ninety (90) days prior to the end of the then -current term. 5. FLAT PERCENTAGE RENTAL INCREASE. The annual rental amount shall be increased on each annual anniversary of the Commencement Date throughout the term of this Agreement by an amount equal to three percent (3%) of the rent for the previous year. 6. USE; GOVERNMENTAL APPROVALS. LESSEE shall use the Premises for the purpose of constructing, maintaining, repairing and operating a single sixty (60) foot high monopole antenna and wireless communications facilities and associated uses and appurtenances necessary for the operation of said wireless communications facilities. A screening fence consisting of CMU block construction or similar but comparable construction may be placed around the perimeter of the Demised Premises with approval from LESSOR. Both Parties acknowledge that the landscaping and irrigation, as further described and depicted in Exhibit "A", shall be installed, irrigated, owned, and maintained by LESSOR, and will become part of the Property. Further, so long as it complies with all applicable local, state, and federal laws, including the City of La Quinta's Noise Ordinance, LESSEE shall have the right, at its sole option, to install and use for emergency purposes only at the Premises, a stand-by power generator, of a type and kind to be determined solely by LESSEE, in connection with LESSEE's communications facilities. LESSEE shall utilize a stand-by power generator which is rated for low decibel emission levels relative to its service classification. All improvements shall be at LESSEE's expense and the installation of all improvements shall be at the discretion and option of the LESSEE. LESSEE shall have the right to replace, repair, add or otherwise modify its equipment or any portion thereof, whether the equipment is specified or not on any exhibit attached hereto, during the term of this Agreement. Before commencing any subsequent alterations to the Property, LESSEE shall submit plans and specifications to LESSOR for LESSOR'S written approval, which approval shall not be unreasonably withheld, conditioned or delayed. In the event LESSOR does not either (i) object to the plans in writing or (ii) furnish LESSEE with written approval, within thirty (30) calendar days of the date of submission of the plans, LESSOR will be deemed to have approved them. All work to be done by LESSEE shall be performed in accordance with the approved plans unless a modification thereto is otherwise approved in writing by LESSOR, which approval shall not be unreasonably withheld, conditioned or delayed. LESSEE will maintain the Premises in a good condition, reasonable wear and tear excepted. It is understood and agreed that LESSEE's ability to use the Premises is contingent upon its obtaining after the execution date of this Agreement all of the certificates, permits and other approvals (collectively the "Governmental Approvals") that may be required by any Federal, State or Local authorities as well as soil boring tests satisfactory to LESSEE, which will permit LESSEE use of the Premises as set forth above. LESSOR shall cooperate, at no cost to LESSOR, with LESSEE in its effort to obtain such approvals and shall take no action with respect to the Premises which would adversely affect the status of the Premises with respect to the proposed use by LESSEE. In the event that any of such applications for such Governmental Approvals should be finally rejected or any Governmental Approval issued to 2 . r 206 SITE NAME: Spanish Bay SITE NUMBER: 182379 ATTY/DATE: CJZ/06.09 LESSEE is canceled, expires, lapses, or is otherwise withdrawn or terminated by governmental authority; LESSEE determines that such Governmental Approvals may not be obtained in a timely manner; any soil boring tests are found by LESSEE to be unsatisfactory so that LESSEE in its sole and reasonable discretion will be unable to use the Premises for its intended purposes; LESSEE determines that the Premises is no longer technically compatible for its intended use; or LESSEE, in its sole discretion, determines that the use of the Premises is obsolete or unnecessary, LESSEE shall have the right to terminate this Agreement. Notice of LESSEE's exercise of its right to terminate shall be given to LESSOR in writing by certified mail, return receipt requested, and shall be effective upon the mailing of such notice by LESSEE, or upon such later date as designated by LESSEE. All rentals paid to said termination date shall be retained by LESSOR. Otherwise, the LESSEE shall have no further obligations for the payment of rent to LESSOR. Notwithstanding the foregoing, if LESSEE terminates this Agreement for any reason other than its ability to obtain or maintain its Governmental Approvals or due to unsatisfactory soil boring tests, LESSEE shall concurrently with its notice of termination to LESSOR, pay LESSOR a termination fee equal to six (6) months of the then -current rent, and without such payment any purported termination shall be void and LESSEE shall remain liable for rent and its other obligations under this Agreement. Upon such termination, this Agreement shall be of no further force or effect except to the extent of the representations, warranties and indemnities made by each Party to the other hereunder. 7. UTILITIES. LESSEE shall pay for the utilities it consumes in its operations at the Premises. LESSEE shall have the right to obtain separate utility service from any utility company that will provide service to the Premises. LESSEE shall design its utility runs to be underground. If above ground utility runs are required by a servicing utility company, LESSEE must request and obtain approval of the design of the above ground utility from LESSOR, which consent shall not be unreasonably withheld, conditioned, or delayed. LESSOR agrees to sign such documents or easements as may be required by said utility companies to provide such service to the Premises, including the grant to LESSEE or to the servicing utility company at no cost to the LESSOR, of an easement in, over, across, or through the Property as required by such servicing utility company to provide utility services to LESSEE as provided herein. Any easement necessary for such power or other utilities will be at a location acceptable to LESSOR and the servicing utility company. Prior to commencing construction of LESSEE's facilities, LESSOR and LESSEE shall meet to discuss the locations of the existing underground utilities and irrigation in order to minimize any accidental contact therewith. In the event LESSEE damages said utilities and/or irrigation, or any other portion of or appurtenance to the Property, LESSEE shall cause such darnages to be. repaired at LESSEE's sole cost and expense, and to LESSOR's reasonable satisfaction. 8. [RESERVED] 9. INSURANCE. LESSEE, at LESSEE'S sole cost and expense, shall procure and maintain on the Premises and on the equipment and appurtenances attached to the Premises, bodily injury and property damage insurance with a combined single limit of at least One Million and 00/100 Dollars ($1,000,000.00) per occurrence. Such insurance shall insure, on an occurrence basis, against all liability of LESSEE, its employees and agents arising from LESSEE'S use, disuse, occupancy, maintenance, and improvement thereon of the Premises. 3 0. 207 SITE NAME: Spanish Bay SITE NUMBER: 182379 ATTV/DATE: CJZ/06.09 LESSOR shall also be named as an additional insured on LESSEE'S policy, providing evidence of same by way of a separate endorsement. Within thirty (30) days following the Effective Date, LESSEE shall provide LESSOR with either (i) a certificate of insurance ("COI") and "additional insured" blanket endorsement evidencing the coverage required by this Paragraph 9, or (ii) an electronic version of a memorandum of insurance ("MOI") and endorsement evidencing the coverage required by this Paragraph 9. In the event LESSEE elects to provide LESSOR with a MOI, LESSEE shall provide LESSOR with a uniform resource locator link to LESSEE's MOI web site. 10. WAIVER OF SUBROGATION. LESSOR and LESSEE waive and release each other and their respective principals, employees, representatives and agents, from any and all rights of action for negligence against each other for damage to the Property or the Premises or to any personal property or appurtenances thereon caused by, or that result from, any fire, or other casualty of the kind covered by standard fire insurance policies with extended coverage regardless of whether or not, or in what amounts, such insurance is now or hereafter carried by the Palsies, or either of them. These waivers and releases shall apply between the Parties and they shall also apply to any claims under or through either Party as a result of any asserted right of subrogation. LESSOR and LESSEE shall cause such insurance policies obtained by them to provide that the insurance company waives all right of recovery by way of subrogation against the other in connection with any damage covered by such policies. IL LIABILITY AND INDEMNITY. LESSEE shall indemnify, defend and hold LESSOR harmless from and against all claims, losses, liabilities, damages, costs and expenses (including reasonable attorneys' and reasonable consultants' fees, costs and expenses) (collectively "Losses") to the extent arising from LESSEE's breach of any term or condition of this Agreement or from the negligence or willful misconduct of LESSEE and/or LESSEE's agents, employees or contractors in or about the Property, except to the extent caused by the negligence or willful misconduct of LESSOR and LESSOR's agents, employees and contractors. The duties described in this Paragraph I 1 shall apply as of the Commencement Date of this Agreement and survive the termination of this Agreement. Neither Party shall be liable to the other, or any of their respective agents, representatives or employees for any lost revenue, lost profits, loss of technology, rights or services, incidental, punitive, indirect, special or consequential damages, loss of data, or interruption or loss of use of service, even if advised of the possibility of such damages, whether under theory of contract, tort (including negligence), strict liability or otherwise. 12. INTERFERENCE. LESSEE shall operate its equipment in compliance with all applicable Federal Communications Commission ("FCC") requirements and in a manner that will not cause harmful interference to LESSOR or other lessees or licensees of the Property, provided that any such installations predate that of LESSEE's facilities and operate in compliance with applicable laws. In the event LESSEE's equipment causes such interference, and after LESSOR has notified LESSEE of such interference pursuant to this Agreement, LESSEE will take all steps necessary to correct and eliminate the interference within thirty (30) days of said notice. LESSOR acknowledges that interference may come from different sources, and LESSEE shall only be responsible to con ct interference to the extent caused by LESSEE's "--") 208 SITE NAME: Spanish Bay SITE NUMBER: 182379 ATTY/DATE: CJZ/06.09 equipment. In the event LESSEE fails to so correct such interference after said notice and time period, LESSEE shall be in default of this Agreement. Subsequent to the installation of LESSEE's facilities, LESSOR will not, and will not permit its lessees or licensees to, install new equipment on or make any alterations to the Property contiguous thereto owned or controlled by LESSOR, if such modifications will cause interference with LESSEE's operation of LESSEE's facilities. In the event interference occurs, LESSOR agrees to use best efforts to eliminate such interference in a reasonable time period. LESSOR'S failure to comply with this Paragraph shall be a material breach of this Agreement. 13. TERMINATION. a. This Agreement may be terminated without further liability on thirty (30) days prior written notice as follows: (i) by either Party upon a default of any covenant or term hereof by the other Party, which default is not cured within a sixty (60) day "grace period" following receipt of written notice of default, except that the Agreement shall not be terminated if the default cannot reasonably be cured within such sixty (60) day grace period and the defaulting Party has commenced to cure the default within such sixty (60) day grace period and diligently pursues the cure to completion; provided that the grace period for any monetary default is ten (10) days from receipt of written notice; (d) by LESSOR, in the event that LESSOR determines that it is necessary to protect persons on the Property or in the immediate community, or both, from conditions dangerous to their health or safety caused by LESSEE's use of the Property, as determined by proper City of La Quinta procedure; (iii) for purposes of condemnation as further described in Paragraph 29 and (iv) for purposes outlined in Paragraph 6. b. On or before the Commencement Date, LESSEE shall furnish or cause to be furnished to LESSOR a good and sufficient bond, in the form and from an entity approved by the LESSOR's attorney (the "City Attorney"), entitled "Performance Bond", in the amount of Fifty Thousand and 00/100 Dollars ($50,000.00), or such other comparable security instrument as reasonably approved by the City Attorney, securing the faithful performance by LESSEE of all the terms and conditions of this Agreement. 14, REMOVAL UPON TERMINATION. LESSEE, upon termination of the Agreement, shall, within ninety (90) days, remove its building (including footings to a depth of three (3) feet), fixtures and all personal property and otherwise restore the Premises to its original condition, reasonable wear and tear and casualty excepted. LESSOR agrees and acknowledges that all of the equipment, fixtures and personal property of the LESSEE shall remain the personal property of the LESSEE and the LESSEE shall have the right to remove the same, whether or not said items are considered fixtures and attachments to real property under applicable law. If such time for removal causes LESSEE to remain on the Premises after termination of this Agreement, LESSEE shall pay rent at the then existing monthly rate until such tirne as the removal of the building, antenna structure, fixtures and all personal property are completed, for a maximum ninety (90) days following termination of the Agreement or for a longer term as stipulated by written mutual consent by both LESSOR and LESSEE. Such payment shall be in addition to any other rents or early termination fees otherwise required by this agreement. 15. RIGHTS UPON SALE, Should LESSOR, at any time during the term of this Agreement, decide to sell all or any part of the Property to a purchaser other than LESSEE, such 209 SITE NAME: Spanish Bay SITE NUMBER: 182379 ATTV/DATE: CJZ/06.09 sale shall be under and subject to this Agreement and LESSEE's rights hereunder, and any sale by the LESSOR of the portion of this Property underlying the right-of-way herein granted shall be under and subject to the right of the LESSEE in and to such right-of-way. 16. QUIET ENJOYMENT. LESSOR covenants that LESSEE, on paying the rent and performing the covenants shall peaceably and quietly have, hold and enjoy the Premises for the purposes described hereinabove, 17. TITLE. LESSOR covenants that LESSOR is seized of good and sufficient title and interest to the Property and has full authority to enter into and execute this Agreement. LESSOR further covenants that there are no liens, judgments or impediments of title on the Property or affecting LESSOR's title to the same and that there are no covenants, easements or restrictions which prevent the use of the Premises by the LESSEE as set forth above. 18. INTEGRATION. It is agreed and understood that this Agreement contains all agreements, promises and understandings between the LESSOR and LESSEE and that no verbal or oral agreements, promises or understandings shall be binding upon either the LESSOR or LESSEE in any dispute, controversy or proceeding at law, and any addition, variation or modification to this Agreement shall be void and ineffective unless made in writing and signed by the Parties. In the event any provision of the Agreement is found to be invalid or unenforceable, such finding shall not affect the validity and enforceability of the remaining provisions of this Agreement. The failure of either Party to insist upon strict performance of any of the terms or conditions of this Agreement or to exercise any of its rights under the Agreement shall not waive such rights and such Party shall have the right to enforce such rights at any time and take such action as may be lawful and authorized under this Agreement, either in law or in equity. 19. GOVERNING LAW AND CHOICE OF FORUM. This Agreement and the performance thereof shall be governed, interpreted, construed, and regulated by the laws of the State of California and City of La Quinta. Any dispute arising under or relating to this Agreement shall be commenced and tried in the Superior Courts of the State of California, County of Los Angeles. 20. ASSIGNMENT. This Agreement may be sold, assigned or transferred by the LESSEE without any approval or consent of the LESSOR to the LESSEE's principal, affiliates, subsidiaries of its principal; to any entity which acquires all or substantially all of LESSEE's assets in the market defined by the FCC in which the Property is located by reason of a merger, acquisition or other business reorganization; or to any entity which acquires or receives an interest in the majority of communication towers of the LESSEE in the market defined by the FCC in which the Property is located. Said assignment shall require that assignee assume all of LESSEE's obligations herein. LESSEE shall deliver written notice to LESSOR of any such assignment within a reasonable time, consisting of not less than ten (10) business days prior to such assignment. As to other potential purchasers, assignees, or transferees, this Agreement may not be sold, assigned or transferred without the written consent of the LESSOR, which consent will not be unreasonably withheld, conditioned, or delayed. LESSEE may sublet the Premises within its sole discretion, upon notice to LESSOR. No change of stock ownership, partnership 6 w 210 SITE NAME: Spanish Bay SITE NUMBER: 162379 ATTY/DATE: CJZ/06.09 interest or control of LESSEE or transfer upon partnership or corporate dissolution of LESSEE shall constitute an assignment hereunder. 21. NOTICES. All notices hereunder must be in writing and shall be deemed validly given if sent by certified mail, return receipt requested or by commercial courier, provided the courier's regular business is delivery service and provided further that it guarantees delivery to the addressee by the end of the next business day following the courier's receipt from the sender, addressed as follows (or any other address that the Party to be notified may have designated to the sender by like notice): LESSOR: City of La Quinta 78-495 Calle Tampico La Quinta, California 92253 Attn: Assistant City Manager, Management Services Phone: (626) 357-7931 LESSEE: Los Angeles SMSA limited partnership d/b/a Verizon Wireless 180 Washington Valley Road Bedminster, New Jersey 07921 Attention: Network Real Estate (Site: Spanish Bay) Notice shall be effective upon actual receipt or refusal as shown on the receipt obtained pursuant to the foregoing. 22. SUCCESSORS. This Agreement shall extend to and bind the heirs, personal representatives, successors and assigns of the Parties hereto. 23. SUBORDINATION AND NON -DISTURBANCE. At LESSOR's option, this Agreement shall be subordinate to any mortgage or other security interest by LESSOR which from time to time may encumber all or part of the Property or right-of-way; provided, however, every such mortgage or other security interest shall recognize the validity of this Agreement in the event of a foreclosure of LESSOR's interest and also LESSEE's right to remain in occupancy of and have access to the Premises as long as LESSEE is not in default under this Agreement. LESSEE shall execute whatever instruments may reasonably be required to evidence this subordination clause. In the event the Property is encumbered by a mortgage or other security interest, the LESSOR immediately after this Agreement is executed, will obtain and furnish to LESSEE, a non -disturbance agreement for each such mortgage or other security interest in recordable form. In the event the LESSOR defaults in the payment and/or other performance of any mortgage or other security interest encumbering the Property, LESSEE, may, at its sole option and without obligation, cure or correct LESSOR's default and upon doing so, LESSEE shall be subrogated to any and all rights, titles, liens and equities of the holders of such mortgage or security interest and the LESSEE shall be entitled to deduct and setoff against all rents that may otherwise become due under this Agreement the sums paid by LESSEE to cure or correct such defaults. SITE NAME: Spanish Bay SITE NUMBER: 182379 ATTY/DATE: CJZ/06.09 24. TAXES. LESSEE shall pay as additional rent any documented increase in real estate taxes levied ,against the Property which are directly attributable to the improvements constructed by LESSEE. LESSOR shall provide to LESSEE a copy of any notice, assessment or billing relating to real estate taxes for which LESSEE is responsible under this Agreement within thirty (30) days of receipt of the same by LESSOR. LESSEE shall have no obligation to make payment of any real estate taxes until LESSEE has received the notice, assessment or billing relating to such payment as set forth in the preceding sentence. In the event LESSOR fails to provide to LESSEE a copy of any real estate tax notice, assessment or billing within the thirty (30) day period set forth herein, LESSEE shall be relieved of any obligation or responsibility to make payment of real estate taxes referred to in the notice, assessment or billing which was not timely delivered by LESSOR to LESSEE. LESSEE shall have the right, at its sole option and at its sole cost and expense, to appeal, challenge or seek modification of any real estate tax assessment or billing for which LESSEE is wholly or partly responsible for payment under this Agreement. LESSOR shall reasonably cooperate with LESSEE in filing, prosecuting and perfecting any appeal or challenge to real estate taxes as set forth in the preceding sentence, including but not limited to, executing any consent to appeal or other similar document. LESSEE is hereby notified that any property interest deemed to have been created by or as a result of this Agreement may be subject to property taxation, and that LESSEE may be subject to the payment of property taxes levied on the interest. 25. RECORDING. LESSOR agrees to execute a Memorandum of Agreement which LESSEE may record with the appropriate Recording Officer. The date set forth in the Memorandum of Agreement is for recording purposes only and bears no reference to commencement of either term or rent payments. 26. DEFAULT. In the event there is a default by either Party with respect to any of the provisions of this Agreement or its obligations under it, including the payment of rent, the non -defaulting Party shall give the defaulting Party written notice of such default. After receipt of such written notice, the defaulting Party shall have ten (10) days in which to cure any monetary default and sixty (60) days in which to cure any non -monetary default, provided the defaulting Party shall have such extended period as may be required beyond the sixty (60) days if the nature of the cure is such that it reasonably requires more than sixty (60) days and the defaulting Party commences the cure within the sixty (60) day period and thereafter continuously and diligently pursues the cure to completion. The non -defaulting Party may not maintain any action or effect any remedies for default against the defaulting Party unless and until the defaulting Party has failed to cure the same within the time periods provided in this Paragraph. 27. ENVIRONMENTAL. LESSOR warrants and agrees that neither LESSOR nor, to LESSOR's knowledge, any third party has used, generated, stored or disposed of, or permitted the use, generation, storage or disposal of, any Hazardous Material (as defined below) on, under, about or within the Property in violation of any law or regulation. LESSOR and LESSEE each agree that they will not use, generate, store or dispose of any Hazardous Material on, under, about or within the Property in violation of any law or regulation. LESSOR and LESSEE each agree to defend and indemnify the other and the other's partners, affiliates, agents and employees against any and all losses, liabilities, claims and/or costs (including reasonable attorneys' fees and costs) arising from any breach of any warranty or agreement contained in this Paragraph. 212 SITE NAME: Spanish Say SITE NUMBER: 182379 ATTY/DATE: CJZ/06.09 "Hazardous Material" shall mean any substance, chemical or waste identified as hazardous, toxic or dangerous in any applicable federal, state or local law or regulation (including petroleum and asbestos). 28. CASUALTY. In the event of damage by fire or other casualty to the Premises that cannot reasonably be expected to be repaired within forty-five (45) days following same or, if the Property is damaged by fire or other casualty so that such damage may reasonably be expected to disrupt LESSEE's operations at the Premises for more than forty-five (45) days, then LESSEE may at any time following such fire or other casualty, provided LESSOR has not completed the restoration required to permit LESSEE to resume its operation at the Premises, terminate this Agreement upon fifteen (15) days written notice to LESSOR. Any such notice of termination shall cause this Agreement to expire with the same force and effect as though the date set forth in such notice were the date originally set as the expiration date of this Agreement and the Parties shall make an appropriate adjustment, as of such termination date, with respect to payments due to the other under this Agreement. Notwithstanding the foregoing, all rental shall abate during the period of repair following such fire or other casualty. 29. CONDEMNATION. In the event of any condemnation of the Property, LESSEE may terminate this Agreement upon fifteen (15) days written notice to LESSOR if such condemnation may reasonably be expected to disrupt LESSEE's operations at the Premises for more than forty-five (45) days. LESSEE may on its own behalf make a claim in any condemnation proceeding involving the Premises for losses related to the antennas, equipment, its relocation costs and its damages and losses (but not for the loss of its leasehold interest). Any such notice of termination shall cause this Agreement to expire with the same force and effect as though the date set forth in such notice were the date originally set as the expiration date of this Agreement and the Parties shall make an appropriate adjustment as of such termination date with respect to payments due to the other under this Agreement. 30, SUBMISSION OF AGREEMENT. The submission of this Agreement for examination does not constitute an offer to lease the Premises and this Agreement becomes effective only upon the full execution of this Agreement by the Parties. If any provision herein is invalid, it shall be considered deleted from this Agreement and shall not invalidate the remaining provisions of this Agreement. Each of the Parties hereto warrants to the other that the person or persons executing this Agreement on behalf of such Party has the full right, power and authority to enter into and execute this Agreement on such Party's behalf and that no consent from any other person or entity is necessary as a condition precedent to the legal effect of this Agreement. 31. [RESERVED] 32. SURVIVAL. The provisions of the Agreement relating to indemnification from one Party to the other Party shall survive any termination or expiration of this Agreement. Additionally, any provisions of this Agreement which require performance subsequent to the termination or expiration of this Agreement shall also survive such termination or expiration. . r.213 SITE NAME: Spanish Bay SITE NUMBER: 182379 ATTY/DATE: CJ2/06.09 33. CAPTIONS. The captions contained in this Agreement are inserted for convenience only and are not intended to be part of the Agreement. They shall not affect or be utilized in the construction or interpretation of the Agreement. IN WffNESS WHEREOF, the Parties hereto have set their hands and affixed their respective seals the day and year first above written. LESSOR: City of La Quinta, a municipal corporation By: Name: Title: Date: LESSEE: Los Angeles SMSA Limited Partnership d/b/a Verizon Wireless By: AirToyclt_Cg1ltalftijs General Partner Title: Area Vice esid tNetwork Date: S 12, In 10 eo n 214 SITE NAME: Spanish Bay SITE NUMBER: 182379 ATTY/DATE: CJZ/06.09 Exhibit "A" Description of Property THAT.PORTION OF THE NORTHEA5TCNE•QUAR7CR Of SECTION 16, TOWNSHIP 6 SOUTH, RANGF 7 P,4ST, SAN BEP14ARDINO MERIDIAN, IN THE CITY OF LA QXITA, COUNTY OF R.PJER.SIDE, STATE OF CALIFORN[A, ACCORDING TO THE OFFICIAL PLA-THEREOF DESCRIBED AS ;;OLLOIOS: COMMENCING ATTf 1E NORTII£AST QUARTER OF SECTION 16 ASSHOWN ON A RECORD CIF SURVEY, FILED IN BOOK 70, PAGES 96 THROUGH 98 INCLUSIVE, OF RECORDS OF SURVEY, IN THE OH -ICE OF THE COUNTY RECORDER, OF SAID COUNTY, SAID POINT ALSO 3EING THE CENTERLINE INTERSECTION CT 54714 AVENUE AND 14ADISON STREET; THENCE SOUTH 890 03' 03` WEST ALONG THE CENTERLINE OF 54TH AVENU=, A DsSTANCC O° 46CX FFFY; THENCE SOUTH CO' 56' 57" E'A5T AT :RIGHT ANGLES'TO I Ht CENTERLINE OF 54TH AVEN F., A D STANr£ Or50.03FI TTO.APOINTONTHESnUTHFR,YRL(;-1TOFWAY;INFOF54THAVFNLJE,$NUPONTk1t:ItJ:i THE POINT OF BEGINNING; THENCE NORT}: '8<J° 03' 03" EAST ALONG -HE SOOT' ERLY RIGHT OF WAY LINE OF 54TH AVENUE, A bISTANCE OF 383,96 FFFT; THENCE SOUTH 460 43' 50' EA9 A DISTANCE OF 3248 FEET TO A POINTON -HE WESTLRLY RIGHT OF VNAY ;.INF OF MADISON STREET•, ANO SA;'D POINT LOCATED 55.00 FEET FROM T.-?E CENTERLINE OF `1A,0ISON STREET; THENCE SOUTH 02D 30 40" EAST ALONG THE WESTERLY RIGHT OF WAY LINE OF MADISON STREET, A DISTANCE OF 272.10 FEET; 'I HkWl Wk:$l A. DIS"f AA�CE OF 1,2.012 FEET 70 THE BEGINNING OF ATANGENT CU7L'E, CONCAVE SC•UTH EASTERLY AND HAVING A RADIUS OF 3LT.00, THROUGH A CFNTRAL AKG,I F Or 900 00' ;N]", AN AR..' D15"IAV!E OF 59.59 FFFT'; THENCE WEST A DISTANCE OF 80.92 FEET, TO A POVCr ON A C :'RVE, CONCAVE SOUTHWESTERLY AND HAVING A RADIUS OF 174;Lw0 FEET, THROUGH A CENTRAL. ANGLE OF 280 29' $64, AN ARC DISTANCE Of 66.55 FEET; THENCE NORTH 450 00' 0C" WEST, A DISTANCE OF 264.41 FEET TO THE BEGINNING OF A TANGENT "Z t, CONCAVt SOOT HWESTER.L'Y AND HAVING A RADIUS OF 2+2.6A FEET, •'HROUGH A CENTRAL ANGLE OF 160 51' 26', AN ARC DISTANCE OF 71,40 FEET,: TF ENCC NO.RTIi 00' 56' 57" WEST, A DISTANCE OF 22.50 FEE` TO TI IE POINT Of BEGINNING, APN: 775-_00-OW. 11 1• 1.215 SITE NAME: Spanish Bay SITE NUMBER: 182379 ATTY/DATE: CJZ/06.09 Exhibit "A -I" Description of the Demised Premises 12 216 jl I 05 -'ems m n �m MADISON.STREET_�.I'5_._-- o 42 -i SITE NAME: 'SPANIBH BAY' a +� SdODt MADISON $f. --ur4it— LA OUINTA. CA 9225] v®r#ZQ,n wireless ' • _ a�f vf— A��-��v $ITE VIAN isY�55V af+n`rnaa �I-- CONSTRUCTION DRAWINGS m.euco-uw r 217 jilt 1p 1 JJf 3 '3� aR �frppF (l 4 RN 49P$S�} EGFfFSy � E A Q L ♦ inAlR �� dr an a �,- § 2 pv F p I rr �cpAt a: EYE Ri E�� d $ MIN �p�pp77p �qq� 5 5 ^S d�a _+ .r r SITE NAME:'S RANISN "AV" \ /� t r'•" 'ram 5<UUf L<nD6CN SL ✓ _ LA00,N.A.GAU2I53 verijQn wireless , y `�"'� CDNSTRUCTiON DRAWINGS rv.ni een.r:m 218 gig 0O C I O = 8 � S C i rn Y DG Z/— e6jg€I pdja19 a a �o a. ae J Ills yV ` SITE NAME:'SPANISH BAY' \ I_LA 1.'MiAAUC6A0N92S2T3.2 v✓eriZ/Qnwireless ,—a— o � � :--�- V•% ��•, ELEVATIONS -- ----- -W � CONSTRUCTION DRAWINGS as —� �b r QA O i3d}}}j3Ri� > tJ of h " A -s s °D ° e.. :F^ fm i a; ° s jib a g In u, d d 3 xd E o p _ A'EAq ° m ''tea f At m r gg iQ \ 4 isV3 iF�°� d F �q H;ja Sla •` SITE NAME'SPANISH BAY' a4 aJM �' 6Q01 MADISON ST ✓. —xwn 1I LACUINTA.CA922G3 ver-ZQn wirelessM — Y ,v" ELEVATIONS nwf s.nu canpu.. CONSTRUCTION DRAWINGS nn°e"�:6ec�a �� w•nuee+we 220 SITE NAME: Spanish Bay SITE NUMBER: 182379 ATTY/DATE: CJZ/06.09 Exhibit" B" Survey 13 .. ' 221 r�i=n"Sf1'ee.,>bcngrage>5: "qv ?gv.g:aa8ge"3€ai:6a :'rfs5€$:€e6�ckwEpryetgapk�'p%Sa't$�i$6a`�C�F$E'e'�"� ,e[EMFk@ i$gR'•�L'�r.daz 9Y•� �§ 4a"X.a bd A V P N MADI90N STREET-- t m� k `O O A \ U 4 wa G t m� X ¢YSaX &iaF €'c,,(( ;v ¢" nn ¢, p'g,X •c e."S& F ga-X a" ? oqf z i � Yax re 5 gg e4 FEa@ S$ ��pjj$i S5 d xF' A F33 eb? Ar Er$ $d 8 $O¢ fi . ii x,x EF aR ¢$�'� FFE¢>¢F 11 $ Rj e °�°� .?$ Bi. ' X° a 2eR b Ya•t n"frn 5 $g� Ge rFbA_N Q TOPOGRAPHIC SURVEY •vow., ® \✓/ RMW . s ° uG l 'S PUNISH BAY' VCIY�11 wireless c IJ NN LAND $VAVEIING 4 IFAPPING -, MAU150N STREET [01 •li+, u•ar t - - LAQ NTA,CA92253 S .recce%e.. •fv�^e+onrt[�>t t n�.(6T � r •ii s: c �i •M l\ `\\IMF � � .f .Y; p `y ��j "a� uw Ri. "4x b f � • qs�w I � v� �er ➢/ �{ C,1, t to AI 9 �4 I r m ---------- �mmr� F ~ � s.i r MADISON STREET e$rii'TS�9..oxSaegns2nil."4'«3a:a:casAx"9. t'e48!" A �;g:EcE€€eaQsE=`s„p;E3e966 aaseEx:�pg;$`YE�6e O cYSa nng�§2'H3 f. c� @-SY� F$ Pp•'e a gFF€ e F f f H n H a n n ^� m� 6g�eE�a6�ee � G TOPOGRAPHIC SURVEY BN9{n �AO� 'SPANISH BAY' ob... ail is.ao _ V➢ LAND SURVEYING A MAPPING --- •vA00tMA015ON5TR[ET veriZQn wireless - N — W11, II LA QUINTA, CA 02253 V.N� v��4.� ` .:.. sv�uyaKRnm i cus _ ._ ... � iMn Iu.ur vnFrvp tau t' 1 223 Spanish Bay CJZ/07.09 Upon Recording, Return to: McGuireWoods LLP 1800 Century Park East, 8°i Flow Los Angeles, CA 90067 Attn: Reena Yuba STATE OF CALIFORNIA COUNTY OF RIVERSIDE MEMORANDUM OF LAND LEASE AGREEMENT This Memorandpp of; LAND LEASE AGREEMENT is made this day of 20( ,betty en the City of La Quinta, a municipal corporation, with a mailing address of 78-495 Calle Tampico, La Quinta, CA 92253, hereinafter referred to as "LESSOR", and Los Angeles SMSA Limited Partnership d/b/a Verizon Wireless, with its principal office located at One Verizon Way, Mail Stop 4AW 100, Basking Ridge, New Jersey 07920, hereinafter referred to as "LESSEE". LESSOR and LESSEE are at times collectively referred to hereinafter as the "Parties" or individually as the "Party". 11,17 10 P9 1. LESSOR and LESSEE entered into a Land Lease Agreement (the "Agreement") on 20Xfor an initial term of five (5) years, commencing on the Commencement Date. The Land Lease Agreement shall automatically be extended for three (3) additional five (5) year terms unless the LESSEE terminates it at the end of the then current term by giving the LESSOR written notice of the intent to terminate at least ninety (90) days prior to the end of the then current term. 2. LESSOR hereby leases to LESSEE a portion of that certain parcel of property (the entirety of LESSOR's property is referred to hereinafter as the "Property"), located at 54004' i Madison Street, San Jacinto, California 92253, and being described as a parcel containing approximately seven hundred folly (740) square foot and a second parcel containing approximately one hundred (100) square feet, together with the non-exclusive right for ingress and egress, seven (7) days a week twenty-four (24) hours a day, on foot or motor vehicle, including trucks, and for the installation and maintenance of utility wires, poles, cables, conduits, and pipes over, under, or along a twelve (12) foot wide right-of-way extending from the nearest public right-of-way, Madison Street, to the demised premises. The demised premises and right-of-way are hereinafter collectively referred to as the "Premises". The Property is legally described in Exhibit "A" attached hereto and made a part hereof. In the event any public utility is unable to use the aforementioned right-of-way, LESSOR has agreed to grant an additional right-of-way either to the LESSEE or to the public utility at no cost to the LESSEE. 224 Spanish Bay C VOT09 3. The Commencement Date of the Agreement, of which this is a Memorandum, is as described in the Agreement. 4. The terms, covenants and provisions of the Agreement, the terms of which are hereby incorporated by reference into this Memorandum, shall extend to and be binding upon the respective executors, administrators, heirs, successors and assigns of LESSOR and LESSEE. IN WITNESS WHEREOF, hereunto and to a duplicate hereof, LESSOR and LESSEE have caused this Memorandum to be duly executed on the date first written hereinabove. LESSOR: City of La Quinta By: _ Name: Title: LESSEE: Los Angeles SMSA Limited Partnership d/b/a Verizon Wireless M Name: Walter L Title: Area Vice S `a General Partner mbs, Jr. eside t Network I Z L-0 0 225 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of Orange On 911 7—h o before me, &4 t04 tiG — ,__r Ro i 4_5, Notary Public personally appeared Walter L. Jones Jr who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. f ature�otNotary Public SANDRAI ROJAS Comm.! *81961 NOTARY PAK -CALIFORNIA ORANGE COUNTY d MY Comm, UP. MY17. 2010 Place Notary Seal Above 226 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of On before me, o.w w.n personalty appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) Is/are subscribed to the within Instrument and acknowledged to me that he/sheRhey executed the same In hia/ her/their authorized caparAy(les), and that by hlsfierRheir sfgnature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the Instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. PWWW"'ya" . Signature rupn.nK- a r+oory POW OPTIONAL T?;o p ft lnNmrerlon below b nor required by law, M may pray wluat& ro persona mpjy n an me document and could prevent lnuduA"I rem" and rear4drmenr or M lorm to anoBar document. Description of Attached Document title or Type of Document: Document Date: Slgner(s) Other Than Named Above: Capaclty(les) Claimed by Signer(s) Signer's Name: O Individual O Corporate Officer—Tiffe(s): _ O Partner —O Limited L] General O Attorney in Fact O Trustee O Guardian or Conservator O Other: Signer Is Representing: Number of Pages: Signer's Name: O InclMdual O Corporate Officer —Tme(s): _ ❑ Partner -- O Limited O General O Attorney In Fact O Trustee O Guardian or Conservator LZ91 11 Signer Is Representing: Top of Numb here r 227 Spanish Bay CJZJ07.09 EXHIBIT A Legal Description of the Property THAT PORTION OF THE NORTHEAST ONE -QUARTER OF SECTION 16, TOWNSHIP 6 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN, IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CAUFORNIA, ACCORDING TO THE OFFICIAL PLATTHEREOF DESCRIBED AS FOLLOWS: COMMENCING ATTHE NORTHEAST QUARTER OF SECTION 16 AS SHOWN ON A RECORD OF SURVEY, FILED IN BOOK 70, PAGES 96 THROUGH 98 INCLUSIVE, OF RECORDS OF SURVEY, IN 1HE OFFICE OF THE COUNTY RECORDER, OF SAID COUNTY, SAID POINT ALSO BEING THE CENTERLINE INTERSECTION OF 54TH AVENUE AND MADISON STREET; THENCE SOUTH 890 03' 03" WEST ALONG THE CENTERLINE OF 54TH AVENUE, A DISTANCE OF 460,00 FEET; THENCE SOUTH 00° 56' S7" EAST AT RIGHT ANGLES TO THE CENTERLINE OF 54TH AVENUE, A DISTANCE OF 50.00 FEET TO A POINT ON THE SOUTHERLY RCGHT OF WAY LINE OF 54TH AVENUE, SAID POINT BEING THE POINT OF BEGINNING; THENCE NORTH 890 03' 03" EAST ALONG THE SOUTHERLY RIGHT OF WAY LINE OF 54TH AVENUE, A DISTANCE OF 383,96 FEET; THENCE SOUTH 460 43' S0" EAST A DISTANCE OF 32.08 FEETTO A POINT ON THE WESTERLY RIGHT OF WAY LINE OF MADISON STREET, AND SAID POINT LOCATED 55,00 FEET FROM THE CENTERLINE OF MADISON STREET; THENCE SOUTH 020 39 40" EAST ALONG THE WESTERLY RIGHT OF WAY LINE OF MADISON STREET, A DISTANCE OF 272,10 FEET; THENCE WEST A DISTANCE OF 12.00 FEET TO THE BEGINNING OF A TANGENT CURVE, CONCAVE SOUTH EASTERLY AND HAVING A RADIUS OF 38.00, THROUGH A CENTRAL ANGLE OF 900 00' 00", AN ARC DISTANCE OF 59.69 FEET; THENCE WEST A DISTANCE OF 80.92 FELT, TO A POINT ON A CURVE, CONCAVE SOUTHWESTERLY AND HAVING A RADIUS OF 174.00 FEET, THROUGH A CENTRAL, ANGLE OF 280 29' 56", AN ARC DISTANCE OF 86.55 FEET; THENCE NORTH 450 00' 00" WEST, A DISTANCE OF 264.41 FEET TO THE BEGINNING OF A TANGENT CURVE, CONCAVE SOUTHWESTERLY AND HAVING A RADIUS OF 242,69 FEET, THROUGH A CENTRALANGLE OF 166 51' 26", AN ARC DISTANCE OF 71.40 FEET; THENCE NORTH 000 56',57" WEST, A DISTANCE OF 22.50 FEET TO THE POINT OF BEGINNING APN: 775•1D0-004 228 y�Cl ^�0�50 M OFF COUNCIL/RDA MEETING DATE: July 6, 2010 ITEM TITLE: Approval of the Plans, Specifications and Engineer's Estimate of Probable Construction Costs and Authorization to Advertise for Bid, Pioneer Park Improvements, Project Number 2009-09 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the plans, specifications and engineer's estimate (PS&E) and authorize staff to advertise the Pioneer Park Improvements, Project Number 2009-09 for bid. FISCAL IMPLICATIONS: The following is the approved funding and funding sources: QUIMBY Funds Total Funding Available: The following is the anticipated project budget: Design: Inspection/Testing/Survey: Construction (as of 6/23/10): Administration: Contingency: Total: $504,366 $ 504,366 $49,595 $39,923 $409,470 $18,712 $5,378 $523,078 As illustrated above, there is a $18,712 shortfall in funding for the project. Staff will request appropriation of additional Quimby Funds when the project is awarded. 229 CHARTER CITY IMPLICATIONS: The project is 100% funded with locally generated QUIMBY funds. As such, the project will be bid as a non -prevailing wage improvement. BACKGROUND AND OVERVIEW: Pioneer Park is located in the southeast corner of the intersection of Miles Avenue and Seeley Drive (Attachment 1). The park currently has a small playground area and separate dog park areas for small dogs and large dogs. Access to the park is from Seeley Drive. The City commissioned a concept design study to develop alternatives for the installation of an on -site parking lot and expansion of the large dog park area. The proposed improvements include a new driveway from Seeley Drive, a 20-stall, parking lot utilizing permeable pavers, new sidewalks, drainage improvements, low- level landscape/walkway lighting, site furnishings, shade structures, and expansion of the large dog park area into the Coachella Valley Water District (CVWD) property set aside for a future well site northeast of the existing dog park areas. The expansion of the large dog park area will require the removal of existing fence and construction of new perimeter fence around the CVWD well site, installation of suitable turf sod and new turf irrigation. CVWD and the City of La Quinta have entered into a lease agreement for these improvements. The permeable pavers will be supplied by the City to the contractor. On April 21, 2009 the City Council adopted Resolution 2009-033 approving the Fiscal Year 2009-2010 through 2013-2014 Capital Improvement Program (CIP) and making certain findings pursuant to Health and Safety Code Section 33445(a). The Pioneer Park improvements are included within the adopted CIP and scheduled for funding during Fiscal Years 2009-2010. On October 20, 2009, the City Council approved a Professional Services Agreement with Dudek to prepare the PS&E of Probable Construction Costs for the Pioneer Park Improvements, Project Number 2009-09. The PS&E for the Project No. 2009-09 improvements are 95% completed at this time. The PS&E is available for review within the City's Public Works Department. Staff requests the City Council approve the PS&E at this time and authorize staff to advertise the project for construction upon completion of the final PS&E. 230 Contingent upon City Council authorization to advertise the project for bid on July 7, 2010, the following is the anticipated project schedule: City Council Approves PS&E Project is Advertised City Council Awards Contract Sign Contracts and Mobilize Construction (60 work days) Project Closeout DINGS AND ALTERNATIVES: July 6, 2010 July 7, 2010 to July 29, 2010 August 3, 2010 August 4, 2010 to August 18, 2010 August 19, 2010 to November 11, 2010 December 7, 2010 The alternatives available to the City Council include: 1. Approve the plans, specifications, and engineer's estimate (PS&E), and authorize staff to advertise the Pioneer Park Improvements, Project Number 2009-09 for bid; or 2. Do not approve the plans, specifications, and engineer's estimate (PS&E), and do not authorize staff to advertise the Pioneer Park Improvements, Project Number 2009-09 for bid; or 3. Provide staff with alternative direction. Respectfully submitted, r Joth%v R. J nas o , P.E. Public Work Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Vicinity Map •• 1 231 ATTACHMENT 1 FRED WARING DR. w c� w O,y MILES AVE. N s� SITE Q F� N w a z °a WESTWARD HO ttt VICINITY MAP N.T.S. A fk b . rN 232 T4t!t 4 4 a" COUNCIL/RDA MEETING DATE: July 6, 2010 ITEM TITLE: Approval of an Administrative Services Agreement Between the County of Riverside and City of La Quinta for the CSA 152 NPDES Program RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: L� STUDY SESSION: PUBLIC HEARING: Approve the Administrative Services Agreement for CSA 152 NPDES Program between the County of Riverside and the City of La Quinta (Attachment 1) and authorize the City Manager to execute the agreement on behalf of the City. FISCAL IMPLICATIONS: On May 4, 2010 the City Council adopted Resolution No. 2010-032 authorizing Riverside County to continue assessing CSA 152 assessments in the amount of nine dollars and ninety-nine cents ($9.99) per parcel for all parcels within the City of La Quinta. These assessments, which are subject to the limitations of Proposition 218, help offset the costs of the Citywide Landscape and Lighting District. The estimated revenue for Fiscal Year 2010-2011 is approximately $250,000. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On May 17, 1994, City Council approved the original Administrative Services Agreement with the County of Riverside for CSA 152 Program (Attachment 2). On June 8, 2010, the County of Riverside sent the City a new Administrative Services Agreement for CSA 152 NPDES Program (Attachment 1) stating that the original agreement (Attachment 2) needed to be updated. The County stated that the original agreement mentions using floppy discs and computer tape so this language 233 was updated to mention appropriate media; and a termination date was added so that the agreement can be reviewed on a regular basis. The original agreement also includes clauses regarding the starting up of the program and responsibilities related to that which have been removed now that the program is running and no new cities will be included in CSA 152 NPDES. The County also desires separate contracts with each of the cities which they will treat as individual programs. Therefore, the clause regarding share of consultant fees has been removed and the cost of providing that service is incorporated into the 6% administrative fee, which has not changed. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve the Administrative Services Agreement for CSA 152 NPDES Program with the County of Riverside and authorize the City Manager to execute the agreement on behalf of the City; or 2. Do not approve the Administrative Services Agreement for CSA 152 NPDES Program with the County of Riverside and do not authorize the City Manager to execute the agreement on behalf of the City; or 3. Provide staff with alternative direction. Respectfully submitted, imothy R. Jo son, P.E. Public W s ' ector/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Administrative Services Agreement for CSA 152 NPDES Program between Riverside County and City of La Quinta. 2. Original Administrative Services Agreement for CSA 152 Program between Riverside County and City of La Quinta. •• 1234 ATTACHMENT 1 1 ADMINISTRATIVE SERVICES AGREEMENT 2 FOR CSA 152 NPDES PROGRAM 3 BETWEEN 4 RIVERSIDE COUNTY AND CITY OF LA QUINTA 5 6 This Agreement, entered into as of this day of 2010 by the 7 COUNTY OF RIVERSIDE, hereinafter called "COUNTY," and the CITY OF LA QUINTA, 8 hereinafter called "CITY," establishes the responsibilities and obligations of each party 9 concerning the management and financing of COUNTY SERVICE AREA 152 10 NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES), hereinafter 11 called "CSA 152." 12 RECITALS 13 WHEREAS, Congress in 1987 added Section 402(p) to the Federal Clean Water 14 Act (CWA) [33 U.S.C. 1342(p)]; and, 15 WHEREAS, Section 402(p) requires certain municipalities, construction and 16 industrial facilities to obtain a National Pollutant Discharge Elimination System (NPDES) 17 Permit before discharging stormwater into the waters of the United States; and, 18 WHEREAS, COUNTY and CITY have obtained or will obtain a municipal NPDES 19 Permit for each of the three watersheds of the County; and, 20 WHEREAS, COUNTY has formed CSA 152 to finance a portion of its programs 21 and obligations associated with the municipal NPDES Permits and individual General 22 NPDES Permits; and, 23 WHEREAS, cooperation between COUNTY and CITY in the administration and 24 implementation of the NPDES Permits is in the best interests of COUNTY and CITY; 25 and, 26 WHEREAS, CITY was formally annexed into CSA 152 by COUNTY Resolution 27 No. 93-454 on December 21, 1993; and, 28 Page 1 of 5 •• 235 1 2 3 4 5 6 7 8j 9 10 11 12 13 14 18 19 20 21 22 23 24 25 26 27 WHEREAS, COUNTY and CITY are to perform certain duties prescribed in this Agreement that will benefit all parties; NOW, THEREFORE, the parties hereto do mutually agree as follows: 1. DELEGATION OF RESPONSIBILITIES. The responsibilities of each party shall be as follows: a. CITY shall assume the responsibilities and meet the requirements of CSA 152 administration for CITY by: i. Providing additions to previous years tax roll (if any) to be placed on the upcoming fiscal year tax roll. ii. Providing agenda item approving Benefit Assessment Unit (BAU) Levy and CITY'S CSA 152 budget for each fiscal year. iii. Notify COUNTY of any changes to Tax Rate Area of individual parcels to be placed on Tax Roll. iv. Research parcels that were rejected from list of Assessor Parcel Numbers (APNs) submitted to County. v. Notify COUNTY of any corrections to rejected parcels to be placed on Tax Roll prior to Auditor Controllers deadline for submittal of MUM vi. Submit to COUNTY requests for reimbursement of actual expenditures incurred under provision of approved CITY CSA 152 budget. b. COUNTY shall assume the responsibilities and meet the requirements of CSA 152 administration for COUNTY and CITY by: i. Forwarding of APNs received from CITY to Auditor Controller to be placed on Tax Roll. ii. Notify CITY of any rejected parcels. Page 2 of 5 236 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 iii. Forward CITY S corrections of rejected parcels to Auditor Controller. iv. Provide spreadsheet of CSA 152 assessments placed on tax roll and fiscal year financial summary. v. Collect assessment for CSA 152 on behalf of CITY. vi. Reimburse CITY for actual expenditures incurred under provision approved CITY CSA 152 budget. 2. FEES AND PAYMENT. COUNTY shall administer CSA 152 for the benefit of COUNTY and CITY. COUNTY shall charge six (6%) percent of new CITY CSA 152 annual revenue for administration. 3. TERM OF AGREEMENT. The term of this Agreement shall commence on the date the last duly authorized representative of COUNTY or CITY executes it. The term of the Agreement shall be five (5) years. 4. WITHDRAWAL FROM AGREEMENT. Either Party may terminate this Agreement thirty (30) days after submitting written notice to other parry. In the event termination becomes effective, termination shall constitute forfeiture by the terminating Party of its share of costs and administrative fees paid as described in Section 2 of this Agreement up to the effective date of termination. The terminating Parry shall be responsible for all lawfully assessed penalties as a consequence of termination. 5. AMENDMENTS TO THE AGREEMENT. This Agreement may be amended by mutual consent of the parties to the Agreement. No amendment to this Agreement shall be effective unless it is in writing and signed by the duly authorized representatives of the parties. 6. GOVERNING LAW. This Agreement will be governed and construed in accordance with laws of the United States and the State of California. If any provision or provisions of this Agreement shall be held to be invalid, illegal, or Page 3 of 5 I 237 10 11 12 13 14 15 16 17 18 i" 20 21 22 23 24 25 26 27 28 unenforceable, the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired hereby. 7. CONSENT TO BREACH NOT A WAIVER. No term or provision hereof shall be deemed waived and no breach excused, unless such a waiver or consent is in writing and signed by the Party so waiving or consenting. Any consent by any Party to, or waiver of, a breach by the other Party, whether expressed or implied, shall not constitute consent to, waiver of, or excuse for any other different or subsequent breach. 8. APPLICABILITY OF PRIOR AGREEMENTS. This Agreement constitutes the entire agreement between the parties with respect to the subject matter; all CSA 152 prior agreement, representations, statement, negotiations, and understandings are superseded hereby. 9. HOLD HARMLESS. Each Party shall indemnify and hold harmless the other party from liability or damages resulting from its own acts or omissions including those of its officers or employees in the performance of this Agreement. Page 4 of 5 238 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 IN WITNESS WHEREOF, this Agreement has been executed as of the day and year first above written. COUNTY OF RIVERSIDE, On behalf of CSA 152 Chairman, Board of Supervisors Approved as to Form County Counsel BY L srisa R-@.?;henna ATTEST: Clerk of the Board m Page 5 of 5 CITY OF LA QUINTA City Manager Approved as to Form City Attorney m ATTEST: City Clerk m 239 ATTACHMENT 2 1 ADMINISTRATIVE SERVICES AGREEMENT 2 FOR CSA 152 PROGRAM 3 BETWEEN 4'! RIVERSIDE COUNTY AND CITY OF LA QUINTA 5 6 This Agreement, entered into as of this day of I�fOV 1994 by the 7 COUNTY OF RIVERSIDE, hereinafter called "COUNTY", and the CITY OF LA 8 QUINTA, hereinafter called "CITY", establishes the responsibilities and obligations of each 9 jl party concerning the management and financing of COUNTY SERVICE AREA 152, 10 hereinafter called "CSA 152". 11 a RECITALS I 12 WHEREAS, Congress in 1987 added Section 402(p) to the Federal Clean Water Act 13 (CWA) (33 U.S.C. 1342(p)J; and, 141 WHEREAS, Section 402(p) requires certain municipalities, construction and 15'l industrial facilities to obtain a National Pollutant Discharge Elimination System (NPDES) 16 Permit before discharging stormwater into the waters of the United States; and, 171 WHEREAS, COUNTY and CITY have obtained or will obtain a municipal NPDES 18 Permit for each of the three watersheds of the County; and, 19li WHEREAS, COUNTY has formed CSA 152 to finance a portion of its programs and 2011 obligations associated with the municipal NPDES Permits and individual General NPDES 21 Permits; and, 22 WHEREAS, cooperation between COUNTY and CITY in the administration and 23 h implementation of the NPDES Permits is in the best interests of COUNTY and CITY; and, 24 I WHEREAS, CITY was formally annexed into CSA 152 by COUNTY Resolution No. 25 GI 93-454 on December 21, 1993; and, 26 WHEREAS, COUNTY and CITY are to perform certain duties prescribed in this '7 I' 281 1 NOV 1 1094 240 1 �I Agreement that will benefit all parties; II 2 NOW, THEREFORE, the parties hereto do mutually agree as follows: 3 11. DELEGATION' OF RESPONSIBILITIES. The responsibilities of each party shall be 4' as follows: 5 A. COUNTY shall assume the responsibilities and meet the requirements I 6 of CSA 152 administration for COUNTY and CITY by: 7. (1) Preparing CSA 152 budget and reports in compliance with County i 8 Ordinance No. 573. 9 (2) COUNTY shall also: to (a) Prepare. the required narrative for said budget and reports 11 along with COUNTY'S individual budget or report on COUNTY 12 activities. G 13 (b) Annually prepare and forward to the appropriate agency computer 14 tape information on individual assessments of parcels within CITY for 15 generation of Benefit Assessment Units (BAU) totals and assessments 16 for CITY. 17, (c) Forward CITY corrections to assessments and tax bills to Auditor - I 18 Controller/Tox Collector. 19 (d) Review and coordinate CITY CSA 152 budget with overall a 20 CSA 152 budget. 21 ; (e) Reimburse CITY for actual expenditures incurred under provision i 22of approved CITY CSA 152 budget and allocations. 23, (f) Conduct mailing of proposed tax rate assessment for CITY for FY 24'' 94/95 and any year CITY requires notices. COUNTY shall bill CITY 25 for these services at cost. it 26 (g) Provide to CITY annual property assessment printouts and a BAU 27 2811 2 .• 1 241 i JI summary. (h) Provide to CITY standardized forms including but not limited 3 to assessment rc-evaluation forms, budget and expense reimbursement 4 formats. 5 (i) Serve as administrative and technical advisor on CSA budget I 611 preparation and assessment re-evaluations. I! 7 Q) Assess CITY an annual six percent (6%) administrative fee on new 8 revenue for CITY CSA 152 budget. 9 (k) Be responsible to CITY for reasonable requests by CITY for 10 �i information, billing tapes, data, changes, corrections, refunds, issuances it of new CITY tax bills or revisions. Said requests will be at expense of 12 CITY. 13 (1) Conduct annual County public budget hearing of CSA 152. 14 (m) Assist CITY with first year CITY public information forum 15 on NPDES program and CSA 152 administration by providing 16 administrative and technical guidance. 17 (n) Provide CITY with copy of CSA 152 budget prior to 18 submittal to COUNTY Board of Supervisors. 19 B. CITY shall assume the. responsibilities and meet the requirements of CSA 152 20 I administration for CITY by: 21 (1) Preparing CITY CSA 152 budget and reports on its activities using 22 COUNTY format, hereto attached as Exhibit A and incorporated herein 23 by reference. Said budget and reports shall be submitted to COUNTY for 24 incorporation with COUNTY CSA 152 budget narrative and in accordance 25 with Schedule of Events, hereto attached as Exhibit B and incorporated herein 26 by reference. 27 2811 3 242 1 (2) CITY shall also: 2 (a) Conduct NPDES and CSA 152 public forum for CITY constituents 3 :1 prior to COUNTY CSA 152 public hearing for new or increased CSA h 4 152 assessment over prior fiscal year assessment. 5 i (b) Be responsible for CITY updates, corrections or revisions to be (I 6 entered into COUNTY data base for CSA 152 or any corrections, I 7 revisions, refunds or issuance of new CITY tax bills through 8 h COUNTY at CITY expense. 91 (c) Be responsible to COUNTY for any proposed tax assessment 10 printing and/or mailings CITY may want COUNTY to perform at S 11 CITY expense. 12 (d) Be responsible for replies to CITY taxpayer inquiries and 13 requests for CITY CSA 152 budget information and NPDES Program 14 j within CITY boundaries. 15 (e) Provide COUNTY with CITY telephone numbers and public forum i 16 ` dates for CITY taxpayer inquiries on CITY CSA 152 program and for 17 inclusion on CITY CSA 152 assessment mailings or proposed 181 assessment increases by February 15 of each year, and keep such 19, numbers updated as necessary. i 201 2. FEES AND PAYMENT. COUNTY shall administer CSA 152 for the benefit of 21 ! COUNTY and CITY. CITY share of annual CSA 152 administration shall be a six percent 221 (6°!o) fee of CITY CSA 152 annual budget. I 23 A. CITY shall be responsible for payment to COUNTY, at cost, for services that I 24 require: 25 (1) COUNTY to provide information, billings tapes, data changes, corrections, 26 refunds, issuances of new CITY tax or revisions to CITY. COUNTY shall 17 28 4 243 I provide an itemized 'billing of completed work to CITY. 2 (2) COUNTY to perform printing and/or mailing of proposed tax assessment 3 rates of CITY assessed parcel numbers. 4 ;. SHARE OF COSTS. In the event CSA 152 requires the services of a consultant, as 5 mutually determined by COUNTY and CITY, to prepare manuals and/or perform studies 6 such as, but not limited to, management audits and fiscal reports that are relevant to the 7 entire CSA 152 boundary, the cost of said consultant services will be shared by COUNTY 8 and CITY using the methodology of this Section. 9 A. Share of Cost Methodology. The individual percentage contribution from 10 COUNTY and CITY shall be a function of population. Convibution shall be calculated as 11 the population of COUNTY or CITY, divided by the aggregate total population of all CSA 12 152 members, thusly: 13 (1) Contribution Xn/Xt 14 Xn = population of COUNTY or CITY 15 Xt = total population of all CSA 152 rnembers combined. 16 (2) The population of COUNTY, CITY and CSA 152 member cities will be 17I based on the latest California State Department of Finance population figures 181 issued in May of each year. 191I i B. COUNTY shall keep CITY apprised and notified of COUNTY requests for 20II proposal (RFP), selection of consultant, consultant's fee, any contract timetables and 21 I consultant schedule of payments. 22., 4. TERM OF AGREEMENT. The term of this Agreement shall commence on the date i 23 ;' the last duly authorized representative of COUNTY or CITY executes it. The term of the 24 i agreement shall be indefinite or as long as required for the Clean Water Act. 25 5. WITHDRAWAL FROM AGREEMENT. Either Party may withdraw from this 26 ! Agreement thirty (30) days after giving written notice to other Party. In event withdrawal li 7i 28 5 244 I becomes effective, withdrawal shall constitute forfeiture by the withdrawing party of its share r 2 of costs and administrative fees paid as described in Sections 2 and 3 of this Agreement up 3;i to the effective date of withdrawal, The withdrawing party shall be responsible for all t 41 lawfully assessed penalties as a consequence of withdrawal. 5 6. AMENDMENTS TO THE AGREEMENT. This Agreement may be amended by 6 mutual consent of the parties to the Agreement. No amendment to this Agreement shall 7 be effective unless it is in writing and signed by the duly authorized representatives of the 8I parties. 9 i 7. NOTICES. AlI notices shall be deemed duly given when delivered by hand; or five (5) 10 days after deposit in the U. S. mail, postage prepaid. t 11 ! 8. GOVERNING LAW. This Agreement will be governed and construed in accordance 12 i' with laws of the United States and the State of California. If any provision or provisions I I of this Agreement shall be held to be invalid, illegal or unenforceable, the validity, legality 14 and enforceability of the remaining provisions shall not in any way be affected or impaired i 15 hereby. 16" 9. CONSENT TO BREACH NOT A WAIVER. No term or provision hereof shall be 17;� deemed waived and no breach excused, unless such waiver or consent is in writing and I 18111, signed by the party so waiving or consenting. Any consent by any party to, or waiver of, a 19I' breach by the other party, whether expressed or implied, shall not constitute a consent to, 20 waiver of, or excuse for any other different or subsequent breach. 21 10. APPLICABILITY OF PRIOR AGREEMENTS. This Agreement and the Exhibits 22 attached hereto constitute the entire agreement between the parties with respect to the 23 subject matter; all CSA 152 prior agreements, representations, statements, negotiations and 24 i understandings are superseded hereby. 25 11. HOLD HARMLESS. Each Party shall indemnify and hold harmless the other party I 26 from liability or damages resulting from its own acts or omissions including those of its '7I 281 6 245 BUDGET FORMAT' CITY CSA 152 (NPDES) FY APPROPRIATIONS° Storm Drainage System Inspection (36" and larger) Initial Inspection Underground/Open Channel Water Quality Testing Document Violations Inspection Preparation. Plan Uodatine Construction/ Facilities Drawings EXHIBIT A Drainage Area Management Plan (DAMP) - DAMP Preparation ---- Implementation of Best Management Practices (BMPs) Inspection Forms for Building/Public Works Inspectors ---- Additional Catch Basin Maintenance ---- Additional Street Sweeping in Industrial/ Commercial/Central Business Areas ---- Administration of Volunteer Catch Basin Basin Stenciling ---- Development of Grading Ordinance ---- Develop BMP Manual for New Development ---- Inspection of Construction Sites for Compliance of Grading Ordinance ---- Testing of Sediment in Sediment Basin ---- Spot Inspection of Commercial/Industrial Areas for Illegal Dumping Education Pesticide Training for City Personnel ---- Permit Training Requirements for Inspectors, Plan Checkers, Engineers and Planners ---- Training for Review/Inspection of BMP and Inspection for Illegal Dumping ---- Utility Bill Inserts with information on Impacts of Fuel Spills, Illegal Dumping, Erosion, etc.. ---- .• 246 I officers or employees in the performance of this Agreement. 2 IN WITNESS WHEREOF, this Agreement has been executed as of the day and year first 3 above written. 4 CITY OF LA QUINTA 5 ATTEST: 6 City Clerk L7 BY�(�_1 _ 8 Mayor 91 ;9 10 11 ;! City Manager 12 j; Form Approved 13 County Counsel 14 COUNTY OF RIVERSIDE; racsimile Signature affixed by Clerk oe, 15I $`(—/�� y �f"4 on behalf of CSA 152 .'.ec. 25103 Gov. Code 16 Deputy 812404 17,, ;I — 18 Chairman, Board of Supervisors I KAY C-INICEROS 1911 20 .ATTEST: I 2111 Gerald A. Maloney I 22 Clerk of the Board 23 24 Deputy 25 / 26 / )7 I 28 7 n ' 247 NOV f fs &,17 TjhroFfaCi" COUNCILIRDA MEETING DATE: July 6, 2010 ITEM TITLE: Authorization for Overnight Travel for Assistant City Manager — Development Services and Two Economic Development Project Managers to Attend the ICSC Western Conference in San Diego on September 22 — 24, 2010 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 14 STUDY SESSION: PUBLIC HEARING: Authorize Overnight travel for Assistant City Manager — Development Services and two Economic Development Project Managers to attend the International Council of Shopping Centers ("ICSC") Western Conference in San Diego on September 22 — 24, 2010 (Attachment 1). FISCAL IMPLICATIONS: The Fiscal Year 2010-2011 Budget has allocated funds for travel, training and meetings for staff. Costs associated with attending the trade show will be funded from account number 101-1003-413.51-01 — Travel, Training & Meetings. Attendance ($3,000 out of International Shopping Center Convention — San Diego, CA and $585 out of Promotional meetings (Economic Development, Business Outreach, etc.) at this conference is estimated to be $1,195 per person for a total of $3,585 based upon the following costs: Conference $ 300 Lodging/Parking/Tax $ 560 Meals (3 days x $75) $ 225 Mileage $ 110 Total $1,195 CHARTER CITY IMPLICATIONS: None. '' 248 BACKGROUND AND OVERVIEW: ICSC is the global trade association of the shopping center industry. Its members include shopping center owners, developers, managers, marketing specialists, investors, lenders, retailers and public officials. ICSC holds an annual "Western Division Conference and Deal Making" trade show and one -day exposition. Every year, the City sends several representatives to set-up and work a booth at the exposition as part of its economic development efforts. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include 1. Authorize overnight travel for Assistant City Manager — Development Services and Two Economic Development Project Managers to Attend the International Council of Shopping Centers ("ICSC") Western Conference in San Diego on September 22 — 24, 2010; or 2. Do not authorize overnight travel for Assistant City Manager — Development Services and Two Economic Development Project Managers to Attend the International Council of Shopping Centers ("ICSC") Western Conference in San Diego on September 22 — 24, 2010; or 3. Provide staff with alternative direction. Respectfully --submitted, Douglas R vans Assistant City Manager — Development Services Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Conference Program Description " 249 Confe Ml eal �kirr an Diego ATTACHMENTI 0a o � a 9 2010 Preliminary Diego onvention Diego, ember 2 24, 2010 PO pu9usi aMMORM U Re9�st"d9e i� Fe mtl\_t r \ 'r v�Vlall' , I�SC• £tl ;P.O.Box a � l'`New.Yor *REGISTRATIONFI ;Ai "Non Member Fein `'Stl�dent Member^ ti ^awT� y ans only) Photo ID badges required for 2010 Western Division Conference All attendees and exhibitors are required to have an ICSC-issued color photo badge for access to the 2010 ICSC Western Division Conference and Deal Making, September 22-24 at the San Diego Convention Center, San Diego, California. Badges will be mailed out in advance for those who register and submit an acceptable photo by August 7, 2010. Go to the ICSC website to register and submit a photo—w ..icsc.org/2010ws. ' ti` k u -tea" rat r , 44' ` vern% ❑ Member* ❑ Non -Member ❑ Student Member City St t /P o 'nc Z'o/P tal C d Email Address Your membership I.D. # ❑ Please check here if any of the above information has recently changed. METHOD OF PAYMENT ❑ Check or money order made payable to ICSC enclosed for $ ❑ MasterCard ❑ Visa ❑ AMEX ❑ Discover $ in �L l( rn es tr Credit Card Number (include a11 d'a't I Expiration Date !M /Y1 Signature 6 (2010wsA) '• 1.251 T4hr4sa4" COUNCIL/RDA MEETING DATE: July 6, 2010 ITEM TITLE: Approval of Travel for the Assistant City Manager — Development Services and One Council Member to Attend a Hearing on AB 288 in Sacramento, California on June 29, 2010 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approval of Travel for the Assistant City Manager — Development Services and One Council Member to Attend a Hearing on AB 288 in Sacramento, California on June 29, 2010. FISCAL IMPLICATIONS: The Fiscal Year 2009-2010 Budget has allocated funds for travel, training and meetings for staff. Costs associated with attending the hearing for the Assistant City Manager -Development services to be funded from account number 101-1003-413.51- 01 (Travel, Training and Meetings) and account number 101-1001-411.51-01 (Legislative Program's Travel and Training) for the Council Member. Attendance at this hearing is estimated to be $485 per person based upon the following costs: Travel $410 Meals $ 75 Total $485 x 2 = $970 Pursuant to the City's Travel Policy, out-of-state travel, round trips over 300 miles, or trips involving overnight stay must normally be approved by the City Council in advance. However, Section 3 of the Policy states that: "If time does not permit City Council approval, the City Manager may authorize the travel request. The City Manager is then required to notify the City Council of the authorized travel and the circumstances which prevented City Council review/approval." 252 Notice of the hearing on AB 288 was not given with sufficient time to seek prior approval from City Council. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Council member Terry Henderson and Assistant City Manager — Development Services Douglas Evans are traveling to Sacramento on June 29, 2010 to testify before the Senate Committee on Transportation and Housing in support of Assembly Bill 288, co- sponsored by Assemblyman Brian Nestande and Assemblyman V. Manuel Perez. Assembly Bill 288 authorizes the use of pooling existing, local redevelopment agency housing set aside funds by multiple redevelopment agencies to build emergency shelters and transitional housing for the homeless in the Coachella Valley. The bill also would allow use of Riverside County housing set aside funds within the Coachella Valley cities named in the bill. The bill has received support from the Coachella Valley Association of Governments, Coachella Valley Regional Housing Trust Corporation, Coachella Valley Rescue Mission, Martha's Village and Kitchen, and the majority of the cities named in the bill. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve Travel for the Assistant City Manager — Development Services and One Council Member to Attend a Hearing on AB 288 in Sacramento, California on June 29, 2010; or 2. Do not approve Travel for the Assistant City Manager — Development Services and One Council Member to Attend a Hearing on AB 288 in Sacramento, California on June 29, 2010; or 3. Provide staff with alternative direction. Respect ly u fitted, Douglas R vans Assistant City Manager — Development Services Approved for submission by - Thomas P. Genovese, City Manager 253 SOFT COUNCIL/RDA MEETING DATE: July 6, 2010 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: Denial of Claim for Damages Filed by: Paul CONSENT CALENDAR: Levenson; Date of Loss — March 11, 2010 STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Deny the Claims for Damages filed by Paul Levenson; Date of Loss — March 11, 2010. FISCAL IMPLICATIONS: The total amount of the claim is undetermined. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by Paul Levenson, with a reported date of loss of March 11, 2010 (Attachment 1). The claim was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. has reviewed the matter and recommends that the City Council deny the claim. 171i<I�II�Ld;�1JI7e\���:1�/ell\�L�� The alternatives available to the City Council include: 1. Deny the Claim for Damages filed by Paul Levenson, with a reported date of loss of March 11, 2010; or 251 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. Respectfully submitted, AL( Bret M. Plumlee, Assistant City Manager — Management Services Approved for submission by: ( ?4 � Thomas P. Genovese, City Manager Attachment: 1. March 11, 2010 Claim for Damages to 255 ATTACHMENT 1 May 2, 2010 City Manager's Office And City Clerk La Quinta Civic Center 78-495 Calle Tampico La Quinta, CA 92253 Dear City Manager and City Clerk, According to County of Riverside traffic accident report (LA100700041 which we received two weeks ago due to waiting so long for them to type it up) on March 11`h this year at the intersection of Calle Tampico and Seasons Way when there was an annual arts festival and the temporary STOP sign was at this intersection, we were involved in bad automobile accident as we stopped at this STOP sign and the driver of his vehicle (behind our car) did not stop at all and rearended our car so badly as that driver did not see the temporary STOP sign prior to rearending us SO HARD. We (both my wife, Leslie, as a passenger and I as the driver) were injured (my wife has neck and back pains and I have severe neck pain and am wearing the neck brace and may have the surgery in near future) and also our car was the total loss. We made the long way to this arts festival from San Fernando Valley (northwest of Los Angeles) about 155 miles. My complaint for your city is that there was no traffic patrol person at the time of accident at this intersection (Calle Tampico and Seasons Way) for this big event and also the temporary STOP sign might not be tall enough for some drivers. In other words, had the traffic patrol person available there and the temporary STOP sign were tall enough, this type of accident would not have occurred. (We have been at your arts festival a few years ago and enjoyed it and we are very disappointed this time about our recent accident). I would like you to resolve this situation and make sure it will not happen again and also would like some type of settlement from your city. Thank you, Paul Levenson 10315 Gothic Ave. Granada Hills, CA 91344 818-294-7567 256 o�L o Pa� �z F`y OF COUNCIL/RDA MEETING DATE: July 6, 2010 AGENDA CATEGORY: ITEM TITLE: Approval to Reject Bids, and BUSINESS SESSION: _ Authorization to Re -Advertise a Contract to CONSENT CALENDAR: J9 Construct the Sports Complex Rehabilitation Project STUDY SESSION: No. 2007-19 and Appropriation of Funds if Applicable PUBLIC HEARING: RECOMMENDATION: Reject all bids and authorize staff to re -advertise for bid the Sports Complex Rehabilitation Project No. 2007-19 (Attachment 1)- FISCAL IMPLICATIONS: The Fiscal Year 2007-2008 Carryover Capital Improvement Program (CIP) Budget (Account No. 401-1771-551.00) includes funding for the construction of the Sports Complex Rehabilitation. The project breakdown was as follows: Technical Services & Design $117,368 Construction $367,666 Contingency $108,020 Administration $25,457 TOTAL $618,51 1 The updated Engineer's Estimate for construction prepared by David Evans and Associates is $893,406 and all other line items will remain the same making the total project cost $1,144,251. The cost estimate for the Sports Complex renovation increased from the original budget due to needs that were determined from the Community Works Needs Analysis. This increase in the scope of work includes a prefabricated restroom, more shade structures, and seating. Additionally, there was an increase due to costs that would have been shared between the City and Desert Sands Unified School District (DSUSD) such as mobilization, demolition, grading, and infrastructure. 257 Based on the engineer's estimate, the following is the estimated project budget: Design: $90,242 Inspection/Testing/Survey: $27,126 Construction: $893,406 Administration: $25,457 Contingency: $108,020 Total: $1,144,251 A revised budget will be prepared once the lowest responsive bidder is determined. As illustrated, a shortfall in the amount of $525,740 exists between the approved funding for construction and the Engineers Estimate for construction. Considering the short fall is based on the Engineer's Estimate and not actual contract bids, staff is not recommending an appropriation at this time. The Quimby Fund has available reserves to fund this appropriation. Once bids have been opened, staff will bring back a request for an appropriation from the Quimby Fund based on the bid results along with the award recommendation. CHARTER CITY IMPLICATIONS: The Sports Complex Rehabilitation Project Account No. 401-1771-551.00 has funding from both Quimby Funds and Redevelopment Agency Project Area No. 1 Funds. Therefore, this will be a prevailing wage project. BACKGROUND AND OVERVIEW: The La Quinta Sports Complex was built in 1988 and is owned by DSUSD. This facility is currently being maintained by the City per the November 3, 1987 Joint - Use Lease, the August 7, 1990 Agreement, and the November 1, 1994 Amendment to the Maintenance Agreement between the City and DSUSD. The Sports Complex has very heavy use with 1,500 youth playing baseball and softball each year. This location is also used for youth football in the fall. On February 6, 2007, the City Council approved a Professional Services Agreement (PSA) for the La Quinta Sports Complex Needs Analysis and Rehabilitation Plan, Project No. 2006-17, with Community Works Design Group. On May 1, 2007, the City Council adopted Resolution No. 2007-042 approving the Fiscal Year 2007-2008 through 2011-2012 CIP and Making Certain Findings Pursuant to Health and Safety Code Section 33445(a). The Agency made similar 258 findings and approved the use of Agency funds for this project on May 1, 2007. The La Quinta Sports Complex Rehabilitation was included within the adopted CIP. Community Works Design Group conducted several stakeholder meetings with the sports associations, DSUSD, and City staff to identify needs for the facility. A site inventory was conducted and a sports field assessment on the turf conditions was provided by PRZ Sports Turf Consulting. Based on their findings, Community Works developed a Preliminary Master Plan for the entire project with the costs being shared between the City and DSUSD. In the spring of 2009, DSUSD decided to delay their portion of the renovations for the La Quinta Sports Complex. Staff was told this decision was due to DSUSD's financial concerns regarding their Measure K funding. Since DSUSD decided not to participate in the Sports Complex renovations at this time, staff and Community Works Design Group updated the Master Plan to only include La Quinta's portion of the project also referred to as the "Core Area." On October 6, 2009, City Council approved a PSA with David Evans and Associates, Inc. in an amount not to exceed $90,242 for the PS&E for the La Quinta Sports Complex Rehabilitation, Project No. 2007-19. The PS&E was based on the findings of the Sports Complex Needs Analysis and Master Plan for the "Core Area" that was conducted by Community Works Design Group. This project was initiated due to the need to improve facility conditions including several safety issues and to support the increased volume of players and spectators. Since a new sports complex will not be developed in the near future, the existing facilities need renovation to make them function more effectively for the users. On June 30, 2010, eight (8) sealed bids were received for the construction of this project. Davis Reed Construction, Inc. submitted the lowest apparent bid in the amount of $633,993. During the due diligence process staff determined the bid submitted by Davis Reed Construction, Inc. did not comply with the bid requirement that the prime contractor perform a minimum of 50% of all contract work with its own forces. Staff reviewed the second and third bid lowest bid submittals and found critical errors associated with both these bids. Upon review of the remaining bids, staff discovered that the majority of the bids received contained multiple math errors and, therefore, recommends City Council reject all bids and authorize staff to re -advertise the project. Contingent upon City Council's authorization to reject all bids and re -advertise the project on July 6, 2010, the following is the anticipated project schedule: 259 City Council Rejects Bids Project is Re -Advertised for 21 Calendar Days City Council Awards Contract Sign Contracts and Mobilize (10 Working Days) Construction (70 Working Days) Project Close-out FINDINGS AND ALTERNATIVES: July 6, 2010 July 7 — July 27, 2010 August 3, 2010 August 3 - 15, 2010 August - November, 2010 December, 2010 The alternatives available to the City Council include: 1. Reject all bids and authorize staff to re -advertise for bid the Sports Complex Rehabilitation Improvements, Project No. 2007-19; or 2. Do not reject all bids and do not authorize staff to re -advertise for bid the Sports Complex Rehabilitation Improvements, Project No. 2007-19; or 3. Provide staff with alternative direction. Respectfully submitted, 4mothy . Jon sson, P.E. Public Wo Dir ctor/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Vicinity Map 260 ATTACHMENT 1 2 Z T4t!t 4 4 Quilam COUNCIL/RDA MEETING DATE: July 6, 2010 ITEM TITLE: Consideration of Appointments to Housing Commission and Investment Advisory Board RECOMMENDATION: Approve the selection of: AGENDA CATEGORY: / BUSINESS SESSION: 1 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: 1) One tenant appointee to a two-year term on the Housing Commission; 2) Two appointees to three-year terms (one unexpired term and one full, three-year term) on the Investment Advisory Board. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On June 1, 2010, the City Council directed the City Clerk Department to advertise for applicants to fill two remaining vacancies on the Investment Advisory Board and one tenant vacancy on the Housing Commission. On June 5 and June 17, 2010, a notice was published in The Desert Sun with a deadline for receiving applications of June 25, 2010, at 5:00 p.m. For clarification, one of the two appointments to the Investment Advisory Board is a three-year term expiring June 30, 2012, due to former Board Member Olander no longer meeting the residency requirement. ,° 262 The following Board and Commission had vacancies as of June 30, 2010: 1. Housing Commission — one (1) Tenant vacancy An application has been received for the tenant position from Esperanza Polanco. (Attachment 1) 2. Investment Advisory Board — Two (2) vacancies Applications have been received from Frank Blum and Kurt Mortenson. (Attachment 2) FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the selection of one tenant appointee to the Housing Commission to a two-year term expiring June 30, 2012; and two appointees to the Investment Advisory Board, one to an unexpired three-year term expiring June 30, 2012, and one to a three-year term expiring June 30, 2013. 2. Do not approve the selection of one tenant appointee to the Housing Commission to a two-year term; and two appointees on the Investment Advisory Board to three-year terms. or 3. Provide staff with alternative direction. Respectfully submitted, Veronica J. ontecino, CIVICCity Clerk Approved for submission by: Thomas P. Genovese, City Manager to 263 Attachments: 1. Housing Commission Application 2. Investment Advisory Board Applications R ATT,ACTH EV )T 1 Date: CITY OF LA QUINTA RECEIVEAPPLICATION TO SERVE 2010 MY 1 ON THE RECEIVED �A�UMA HOUSING COMMISSIWI JUN 2 BM 10 38 CITY OF LA QUINTA NAME: E_AJ�VILHIK1S;�OF�IC HOME ADDRESS:551jq 1 AV YIiC" Cj (Must be a La Quinta resident CITY OF LA QUINTA eligible to vote in the City.) I TELEPHONE``: --(HOME) -700 / 5toq— 9 169 BUSINESS: -7(pQ) QQ Z' 000L _ EMAII_At 'L�IiJ fJ(? j 1 Ve , CC) FAX: t4 ZA BUSINESS ADDRESS 555DCj I A\IiX i& I`Ack(t i ne-L UC:( ou A1 a q Z �' IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD -Pbb co'S LENGTH OF RESIDENCE IN LA QUINTA: r5, M 0S . Which position are you applying for: Non -tenant ✓ Tenant Tenant age 62 + Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. 10Yltfii. Svf-, CxS 265 APPLICATION, HOUSING COMMISSION PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Housing Commission. What specific issues or problems face the La Quinta Housing Commission and do you have any suggestions to address those issues or problems? What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Housing Commission? PLEASE RETURN THIS APPLICATION TO: CITY CLERK DEPARTMENT 78495 Calle Tampico P. O. Box 1504, La Quinta, CA. 92247 Thank you for your willingness to service your local government. 266 ATTACHMENT 2 Date: June 1, 2010 RECEIVED CITY OF LA QUINTA10 JUN 2 Ail 11 99 APPLICATION TO SERVE ON THE CITY OF LA QUINTA LA QUINTA INVESTMENT ADVIS'0RYC9 DpFFICE NAME: Kurt Mortenson HOME ADDRESS: 47535 Via Montigo La Quinta, CA 92253 (Must be a La Quinta resident and eligible to vote in the City.) TELEPHONE: (HOME)760564-2280 BUSINESS:760-340-3770 EMAIL: oofda@aol.com FAX: 760-340-3889 BUSINESS ADDRESS: 73271 Fred Waring Dr. Ste 103 Palm Desert, CA 92260 IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD Praxis Wealth Management, Inc President LENGTH OF RESIDENCE IN LA QUINTA: 1989 HAVE YOU EVER ATTENDED A MEETING OF THIS BOARD? Yes Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. have been in financial services for 30 years. Prior to Praxis I was Senior Vice President — Wealth Management at Morgan Stanley Smith Barney. I completed my undergrad at Concordia College, Moorhead, MN and attended the University of California Riverside A. Gary Anderson MBA Entrepreneurial Program. Showing further dedication to my practice, I recently attained my Certified Financial Planner designation and my Accredited Estate Planner credentials. I have my FINRA Series 3, 7, 63 and 65 licenses and also have a State of California Insurance license. served on the La Quinta Investment Advisory Board in 2002 and 2003. to.. ^ 267 APPLICATION, INVESTMENT ADVISORY BOARD PAGE 2 Describe your knowledge of the functions ranrllatinnc .., 4 r-----•-- -. ...., -u .xunua nlvcJL111Glil served previously on the LQ IAB, I am familiar with the functions, regulations and procedures. IA/h74 cncn:f.. I _ __.- .____..... r.wy,�l„� 1Cn U U1C Le IJWnIa MVPSTMAnT L Mllj¢nni W—A —A A. ­.. 1 suggestions to address those issues or problems? olw " yUU have dny These are exceptionally volatile times. Interest rates are at historic lows and risks are at historic highs. Focusing on capital preservation should be our primary focus. cnpul uaL; uU y0U IrIInK y0U nave WnICh Would Pnhanra tha uTnr4 r L_ 1 — — vL 1I111La 111vubuilenl Aavisory t3oardr? I have been working with investments for three decades. r"r-M7C me I UKN I Hi i APPLICATION TO: CITY CLERK DEPARTMENT 78-495 CALLE TAMPICO, LA QUINTA P. O. BOX 1504, LA QUINTA, CA. 92247 tt THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT Office Use Only: Background «. " 268 Date: June 7, 2010 RECEIVED 2010 JUN 7 CITY OF LA QUINTA N"bRMCATION TO SERVE CITY OF LA QUINTA ON THE CI111aQ14KT4-ESTMENT ADVISORY BOARD NAME: Frank P. Blum HOME ADDRESS: 47840 via Livorno, La Quinta, CA 92253 (Must be a La Quinta resident and eligible to vote in the City.) TELEPHONE: (HOME) 760-564-2410 BUSINESS: 760-701-9146 EMAIL: fblum@dc.rr.com FAX: 760-564-4559 BUSINESS ADDRESS: 78000 Fred Waring, Suite 200, Palm Desert, Ca 92211 IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD: LENGTH OF RESIDENCE IN LA QUINTA: six years HAVE YOU EVER ATTENDED A MEETING OF THIS BOARD? No. but I shall attend 6.9.2010 Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. see the attached Resume 269 FRANK P. BLUM 47840 Via Livorno La Quinta, CA 92253 760-701-9146 EDUCATION: Bachelor of Arts Degree in Economics, California State University, Long Beach Frank Blum has twenty-five years experience in banking, equity and debt financing, land acquisition, entitlement, construction, marketing, project management; development of multi family, commercial, single-family housing and real estate sales & acquisition. Skilled in conducting feasibility studies, cost break down analysis, ROI, and budget analysis. Experienced in property acquisition, land acquisition and entitlement, including presentations before planning commissions and city councils for entitlements. EMPLOYMENT: June 2004 COLDWELL BANKER Relocated to the Coachella Valley and joined Coldwell Banker Commercial. Represent buyers and sellers, landlords & tenants for commercial property, apartments, raw land and subdivisions. Responsibilities include leasing The Atrium, a 61,000 sq.ft. Mall in Rancho Mirage. 2002 to 2004 REXFORD CAPITAL/George Smith Partners. Broker private and institutional equity to builders & developers in Southern California. Focus was to builders that build between 25 and 500 homes, Condominiums or Town homes per year. 2001 to 2002 GRANITE INVESTMENT GROUP. Director Capital Formation. Responsible for underwriting projects and raising equity and mezzanine financing for this $700,000,000 apartment house owner, including the financial modeling. The company acquires and repositions 100 to 500 unit multifamily apartment buildings in the western states. The emphasis was to establish relationships with Wall Street and Pension Fund equity sources. 1998 to 2001 WASHINGTON MUTUAL BANK. Manager Inland Empire construction lending division. Responsible for opening and developing the Riverside county region to medium and large privately owned builders and developers. Duties included origination; underwriting and loan management. Reporting included monthly and quarterly status, financial stability and completition probability. Conducted and supervised the valuation, due diligence, financial modeling, and capital structure analysis. Project financing included land acquisition, development and construction. This division had the responsibility of developing $150,000,000 annually. Page 2 270 1972 to 1999 B.E. DEVELOPMENT/ REXFORD CAPITAL. Owner. Developer. Responsible for development of multi -family, high end single-family detached housing, and commercial projects. Financial responsibilities included raising equity capital from high net worth individuals. The duties included land acquisition, entitlement, financing, bidding and managing all phases of the project from acquisition through construction and sale, including presentations before planning commissions and city councils for approvals. Projects include acquisition, renovation, financing and sale of multi -family units, a commercial strip center in Long Beach, a PUD in the city of Orange and the construction and sale of waterfront homes in the Naples area of Long Beach and Huntington Harbor, Huntington Beach (price range $800,000 to $3,000,000). CIVIC ACTIVITIES LaQuinta Rotary, President 09/2010. Treasurer 06/07, Secretary 07/08. LaQuinta Chamber of Commerce, member Board of Directors 2009 III) Board member Energy Consumer Advisory Commission. (ECAC) 2008 Member, International Council of shopping Centers. Past Member, Building Industry Association, National & Southern California. Past Member, Mortgage Bankers Association. Past -President Bixby Hills Community Association. Past -President, Presidents Associates, CSULB. Past -President, CSULB Athletic Foundation. Past -Vice President Long Beach Rotary. Board of Directors, Long Beach community Hospital Foundation Board of Directors, Membership Chairman, Long Beach Grand Prix. Board of Directors Long Beach Queen Mary Board of Directors, Boys Scouts of America. Board of Directors, Long Beach City College Foundation, Chairman Audit Committee. 271 APPLICATION, INVESTMENT ADVISORY BOARD PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Investment Advisory Board. My knowledge of the functions and regulations is limited to the published material. The principal functions are: To annually review the city's investment policy and recommend appropriate changes; review monthly treasury report and note compliance with the investment policy and adequacy of cash and investments; receive and consider other reports provided by the city treasurer; meet with the independent auditor and review the annual audit, internal controls and findings for cash and investment activities; serve as a resource for the city treasurer proposed investments, controls, use of financial institutions, custodians and broker dealers. What specific issues or problems face the La Quinta Investment Advisory Board and do you have any suggestions to address those issues or problems? Not having served or attended a meeting I am unaware of current issues or problems. As a board member of a financial entity I would use common sense and conservative judgement in my decision making. What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Investment Advisory Board? I have served on several boards of foundations and have chaired audit committee's. I am able to read and understand financial statements. My experience at Washington Mutual Bank required that I develop financial models and monitor project financial progress and compliance to loan requirements. PLEASE RETURN THIS APPLICATION TO: CITY CLERK DEPARTMENT 78-495 CALLE TAMPICO, LA QUINTA Submit Applcatiori P. O. BOX 1504, LA QUINTA, CA. 92247 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT Office Use Only. Background verification: T4t�t 4 Qum& y OF AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: July 6, 2010 BUSINESS SESSION: _C5�� ITEM TITLE: Consideration of Approval of Plans, Specifications and Engineer's Estimate and Advertise for Bids the Slurry Seal and Re -striping of Avenida Bermudas, Project 2010-12 RECOMMENDATION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the plans, specifications and engineer's estimate (PS&E) and advertise for bids the slurry seal and restriping of Avenida Bermudas from Calle Durango to Calle Arroba. FISCAL IMPLICATIONS: The cost to sandblast the existing striping and restripe Avenida Bermudas is approximately $10,500. The cost to slurry seal Avenida Bermudas prior to applying the new striping is approximately $48,000. The funds would come from Fiscal Year 2010-201 1 Public Works Department Maintenance Division Budget. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At a City Council study session on June 15, 2010, staff presented three different striping configurations to the City Council to address speeding complaints that had been expressed by residents who own homes fronting Avenida Bermudas south of Avenue 52. City Council discussed these alternatives and asked staff to bring back the proposed striping configuration shown in Attachment 1 for formal approval on July 6, 2010. The proposed alternative has also been reviewed and approved by the police department. The current plans would restripe Avenida Bermudas south of Avenue 52 from Calle Durango to Calle Arroba to two travel lanes for northbound and southbound traffic 273 as currently exist today; however, the travel lanes would be narrowed to eleven feet (Attachment 1). The remaining street width would be utilized to provide an eight -foot wide parking lane on the west side of Avenida Bermudas in front of the existing homes and two six-foot wide combination bike and golf cart lanes on both sides of Avenida Bermudas. Currently 11 foot travel lanes exist in the middle (No. 2) lanes on Washington Street between Avenue 47 and Avenue 50 as well as on Washington Street between Hovely Road and Country Club Drive. The City has also used 11 foot lanes extensively for left hand turn lanes on arterials. 10.5 foot lanes exist for eastbound and westbound traffic on Fred Waring between Eldorado Street and California Street in Palm Desert and Indian Wells. The removal of the existing striping will leave marks on the pavement that may confuse drivers. Staff recommends that in order for the restriping project to be appropriately implemented, Avenida Bermudas should be slurry sealed prior to striping the new lane configurations. The slurry seal will cover the marks left by the sandblasting of the existing striping and provide a clearer delineation of the lanes. Avenida Bermudas was last resurfaced in 2000. Post Project Implementation Technical Analysis The existing posted speed limit is 45 mph. Once the new striping has been implemented, a new speed survey will be conducted to determine the appropriate speed limit. If the speed surveys support the posting of a lower speed limit, an item will be brought back to City Council for approval of the new speed limit. Staff will also conduct traffic counts to determine if there has been any shift in the traffic patterns on Avenida Bermudas, and Eisenhower Drive. Contingent upon City Council authorization to advertise the project for bid on July 6, 2010, the following is the anticipated project schedule: City Council Approves PS&E Project is Advertised City Council Awards Contract Sign Contracts and Mobilize Construction (15 working days) Project Closeout July 6, 2010 July 7, 2010 to July 29, 2010 August 3, 2010 August 17, 2010 to September 7, 2010 September 7, 2010 to September 28, 2010 October, 2010 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the PS&E and advertisement for bids for the slurry seal and restriping of Avenida Bermudas from Calle Durango to Calle Arroba; or 2. Approve implementation of the proposed striping design only: or 3. Do not approve the proposed striping configuration and application of a slurry seal for Avenida Bermudas from Calle Durango to Calle Arroba; or 4. Provide staff with alternative direction. Respectfully submitted, Ti othtRaA .ECPublic ity Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Proposed Striping Configuration for Avenida Bermudas 215 tz �OF1 COMMISSION MEETING DATE: July 6, 2010 ITEM TITLE: Consideration of a Temporary Art Donation and Approval of an Agreement for Temporary Loan of Artwork with Renee Rauso- Woodward RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: V CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a Temporary Art Donation and approve an Agreement (Attachment 1) for Temporary Loan of Artwork with Renee Rauso-Woodward. FISCAL IMPLICATIONS: As part of the Temporary Loan of Artwork the City will provide a plaque identifying the Artist and the title of the artwork. The approximate cost is $50 and will be funded from the Art in Public Places Fund, Account No. 270-0000-451.61-10. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On May 11, 2010, the City received a request from Renee Rauso-Woodward to consider acceptance of a temporary donation of her artwork in one of the City's public facilities. Ms. Rauso-Woodward included a request letter and photos of the pieces to be included for the temporary art donation. Artist Renee Rauso-Woodward would like to provide several pieces of artwork to be displayed at the Library. Her collection of abstract expressionism with acrylics and gouache on canvas is titled the "Saving Grace Series." Ms. Rauso-Woodward has displayed her work at several local businesses including Homec Jewelers, Old Town Coffee, Solano Bistro, Mass Mutual Financial, and the American Heart Association. On June 14, 2010, the Community Services Commission approved a recommendation to the City Council to place four of Ms. Rauso-Woodward's paintings in the main Library. 277 The four paintings are titled: • "A Beautiful Mission" 30"x 40" valued at $1,000 (Attachment 2) • "It Was My Wish" 36"x36" valued at $875 (Attachment 3) • "A Little Birdie Asked Me How Do You Choose?" 48"x36" valued at $1,300 (Attachment 4) • "Whenever I Touch" 20"x 16" valued at $675 (Attachment 5) If approved, the Temporary Art Loan Agreement allows the artist to install the paintings and have them placed in the Main Library for sixty days. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a Temporary Art Donation and approve an Agreement for Temporary Loan of Artwork with Renee Rauso-Woodward; or 2. Do not approve a Temporary Art Donation and approve an Agreement for Temporary Loan of Artwork with Renee Rauso-Woodward; or 3. Provide staff with alternative direction. Respectf Ily submitted, Edie Hylt n Community Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Agreement for Temporary Loan of Artwork 2. "A Beautiful Mission" 3. "It Was My Wish" 4. "A Little Birdie Asked Me How Do You Choose?" 5. "Whenever I Touch" 278 ATTACHMENT 1 AGREEMENT FOR TEMPORARY LOAN OF ARTWORK This Temporary Loan Agreement ("Agreement") is entered into this _ day of 2010, by and between the City of La Quinta, a California municipal corporation and charter city ("City"), and Renee Rauso-Woodward ("Artist"). RECITALS WHEREAS, Artist is the owner of the Artwork described in this Agreement; and WHEREAS, the City desires to increase public awareness and exposure to the arts in a cost effective manner for the general welfare and benefit of the City's residents; and WHEREAS, City and Artist desire that City temporarily have custody and possession of the Artwork for the purposes of public display and enjoyment; and WHEREAS, the City wishes to accept and the Artist wishes to loan on a temporary basis the Artwork; and WHEREAS, the parties desire by this Agreement to provide for the parties' respective interests in the Artwork and for procedures and understandings governing its use, custody, protection and public enjoyment. TERMS NOW, THEREFORE, the parties hereto agree as follows: 1. Description of Artwork. This Agreement pertains to the loan of four pieces of artwork (collectively referred to in this Agreement as "Artwork"). The Artwork is more fully and specifically described in Exhibit "A," attached hereto and incorporated herein by this reference, with reference to their titles, types of work, the approximate size of each, the appraised value of each, and whether they are dated, signed, and framed. 2. Duration of Loan. The City shall accept the temporary loan of Artwork described in Exhibit "A" for a period of two months/years, commencing on August 2, 2010 and ending on the loan termination date of September 30, 2010 (the "Loan Period"). The Loan Period may be shortened or lengthened in duration by mutual agreement between the Artist and the City. 3. Location of Artwork. The Artist agrees that the City shall have sole and absolute determination as to the location and placement of the Artwork. In the event Artist does not approve of the proposed location, Artist may cancel this Agreement. 279 4. Transport and Installation. All transportation of the Artwork to the City's site, proper installation, proper de -installation and removal from the City's site shall be the responsibility of the Artist, at the Artist's sole costs. 5. Condition, Use, and Care of Artwork. Artist certifies that the Artwork is in good condition unless and except as specifically noted: During the Loan Period, City shall not loan the Artwork for exhibition or other usage away from the City site without the prior written consent of the Artist. Upon termination of this Agreement, City shall return the Artwork to Artist in as good condition as when City took possession thereof, ordinary wear excepted. Artist shall be responsible for de - installing the Artwork and for any transportation costs associated with the return of the Artwork. While the Artwork is in the possession and care of City, the Artist shall provide City with written instructions for appropriate maintenance of the Artwork. During the Loan Period, the City shall be responsible for the maintenance of the Artwork. 6. Insurance for Artwork. The City shall cover the Artwork against damage or loss in the amount of Three Thousand Eight Hundred Fifty and Zero/100 Dollars ($3,850.00), which the parties agree is the fair market value of the Artwork and the extent of the City's liability in the event of damage or loss. The City's obligation to provide coverage is solely for the duration of the Loan Period and only while the Artwork is located on the City's property, excluding installation and de -installation. 7. Termination. In the event that the City determines, at its sole discretion, that it no longer desires to display the Artwork, then the City may terminate this Agreement upon a thirty (30) days notice to the Artist, and the Artwork shall be removed by the Artist in accordance with the terms stated in Section 4 within twenty- one (21) days of the Notice of Termination by the City. City shall have the right to dispose of the Artwork if it has not been removed pursuant to the Notice issued under this paragraph, or within 30 days after the expiration of the Loan Period where no early termination notice is provided. Such failure to remove the Artwork shall be deemed to convert the temporary loan into a permanent donation with the City obtaining full title to the Artwork. 8. Title to Artwork. Except as provided in Section 9 below, the Artwork shall remain the property of the Artist. However, by virtue of this Agreement, the City is entitled to custody and possession, and the Artist agrees to relinquish custody and possession of the Artwork for the Loan Period described in Section 2 above. The Artist shall retain all rights under the Copyright Act of 1976, 17 U.S.C. Sections 101 et seq., and all other rights in and to the Artwork except custody and possession, except as such rights are limited by this Agreement. 9. Sale of Artwork. The Artist may sell the Artwork during the term of this Agreement and, if sold, may assign his/her rights under this Agreement. However, under no circumstances shall sale of this Artwork terminate this Agreement or adversely affect the City's rights hereunder including, but not limited to, the City's I*.• 280 right to custody and possession. The Artist shall notify the City immediately upon sale of the Artwork. 10. Warranty of Title and Rights of City. Artist warrants that he/she is the creator and owner of the Artwork, that to the best of his/her knowledge the Artwork is not presently subject to claims of ownership, lien or encumbrance or to common law or statutory copyright claims of any other person, institution, or domestic or foreign government, and that Artist has complied with all applicable domestic and foreign customs and export/import regulations. The Artist hereby grants to the City, in perpetuity, the right to photograph, film, videotape, or otherwise depict the Artwork at any time during the Loan Period and to use such photographs, film videotapes or depictions at any time thereafter for purposes of promotion relating to the exhibition or the City, provided the City gives artistic credit to the Artist concurrently with such uses. 11. Credit Line and Identification of Artist. During the Loan Period, the City shall install and maintain a plaque near the Artwork identifying the Artist. In addition, in any public announcements or promotion of the exhibit or the City that utilize images of the Artwork, the City shall use the following credit line for the Artwork: What a Little Birdie Told Me by Renee Rauso-Woodward, on loan to City from the Artist"]. 12. Integration. This Agreement, consisting of five pages and one exhibit, embodies the entire Agreement and understanding between the parties hereto, and there are no other agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby, except as set forth in this Agreement. 13. Amendment/Modification. No alteration, change or modification of the terms of the Agreement shall be valid unless made in writing and signed by each party hereto and approved by appropriate action of the City. 14. Non -Waiver. No waiver of performance by either party shall be construed as or operate as a waiver of any subsequent default of any terms, covenants and conditions of this Agreement. 15. Governing Law. This Agreement, regardless of where executed or performed, shall be governed by and construed in accordance with the laws of the State of California. 16. Venue. In addition to any other rights or remedies and subject to the restrictions otherwise set forth in this Agreement, either party may institute legal action to seek specific performance of the terms of this Agreement, to recover damages, or to obtain any other remedy, at law or in equity, consistent with the purpose of this Agreement. Such legal actions must be instituted in the Superior Court of the County of Riverside, in an appropriate Riverside County municipal court, or in the Federal District Court in the district of California which includes Riverside County. 281 17. No Personal Liability. No elected or appointed official, employee, or agent of the City shall be charged personally with any liability under any term or provision of this Agreement. 18. Attorneys Fees. If any party to this Agreement brings a legal action or proceeding against another party to enforce the provisions of this Agreement, or on account of a claim or dispute arising out of this Agreement, then the prevailing party in such arbitration or legal action or proceeding shall be entitled to reimbursement by the other party of the legal fees and costs, including reasonable attorney fees, incurred by the prevailing party in connection with the legal action or proceeding. 19. Binding. This Agreement shall be binding upon and shall inure to the benefit of the City and the Artist and their respective heirs, personal representatives, successors and permitted assigns. 20. Notices. All notices, requests, demands and other communications which are required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given upon the delivery or receipt thereof, as the case may be, if delivered personally or sent by registered or certified mail, returned receipt requested, postage prepaid, as follows: To the City: City of La Quinta 78-495 Calle Tampico P.O. Box 1504 La Quinta, CA 92247-1504 Attn: Community Services Director To the Artist: Renee Rauso-Wooward 21. Severability. If any term or provision of this Agreement is declared by a court of competent jurisdiction to be illegal, void, or unenforceable, that term shall be severed from and shall not affect the validity and enforceability of the remaining portions of this Agreement. 22. Headings. The paragraph headings herein are used only for ease of reference, and do not limit, modify, construe, or interpret any provision of this Agreement. 23. Assignment. This Agreement may not be assigned, either in whole or in part, by either party without the express written consent of the other, in advance. The assignee under any permitted assignment shall have all the rights and remedies of the original parties insofar as the same are assignable. ,0 282 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager Date ATTEST: Veronica J. Montecino, CMC, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney ARTIST: By: Name:— Title: — Date: 283 EXHIBIT "A" DESCRIPTION OF ARTWORK The Artist will install four abstract expressionism paintings in the Main Library titled: "A Beautiful Mission" 30"x 40" valued at $1,000 "It Was My Wish" 36"x36" valued at $875 "A Little Birdie Asked Me How Do You Choose" 48"x36" valued at $1,300 "Whenever I Touch" 20"x 16" valued at $675 All acrylic and gouache paintings are unframed on canvas. P 284 ATTACHMENT 3 "It was my wish" 36x36 $875 286 "A Little Birdie Asked Me How Do You Choose?" 48x36 $1300 ATTACHMENT 4 287 11 ATTACHMENT 5 "Whenever I touch" 20A 6 $675 ,< 288 ilK T4tr4 Xiv Q9&& COUNCIL/RDA MEETING DATE: July 6, 2010 ITEMTITLE: Consideration of the Implementation of the Increased Development Impact Fees for Residential Development RECOMMENDATION: As deemed appropriate by Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The three categories for residential development included in the Development Impact Fee (DIF) program are Single Family Detached (SFD), Single Family Attached (SFA) and Multi-Family/Other (MFO). There has been no activity in the MFO category since December 8, 2008. The residential activity since December 8, 2008 is as follows: SFA permits from 12/8/08 through 6/17/10 = 12 SFD permits from 12/8/08 through 6/17/10 = 117 The difference in DIF collections is as follows: SFA DIF 2008 — DIF 2006 = DIF difference per unit $6,296 - $3,374 = $2,922 revenue reduction per unit DIF revenue difference = $2,922 X 12 = $35,064 SFD DIF 2008 - DIF 2006 = DIF difference per unit $7,713 - $4,475 = $3,238 revenue reduction per unit DIF revenue difference = $3,238 x 117 = $378,846 1. 289 Therefore, to date, the delay in implementation of the increased DIF for residential development has resulted in $413,910 lost to the DIF since December 8, 2008. In the past, the City General and/or the Redevelopment Agency (RDA) Capital Project Funds have made advances to DIF Funds - Park DIF Fund, Library DIF Fund, Fire DIF Fund, Street and Park Maintenance Fund and the Civic Center DIF Fund. These advances were made to accelerate the construction of the La Quinta Park, City Library, North Fire Station, Phase 1 of the Corporate Yard, and City Hall expansion. (For clarification, no RDA funds were used for the City Hall expansion or advanced to the Civic Center DIF. That advance was made with City General funds.) If the deferral of fees is continued, the result will be less funds generated to repay the previously advanced funds. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On October 7, 2008, Council adopted the fourth update of the DIF Study dated September 16, 2008, delayed the implementation of the DIF fee for residential development until December 8, 2009, and directed staff to bring back an agenda item on the implementation of DIF fees for residential development. On October 6, 2009, Council again deferred the implementation of the increased DIF for residential development until July 1, 2010. The types of public facilities covered by the DIF are: Transportation Improvements, Parks and Recreation Facilities, Civic Center, Libraries, Community Centers, Maintenance Facilities and Fire. This table shows the proposed fees for residential land uses: The following table compares the existing fees for residential land uses to the proposed fees for residential land uses: 290 Land Use Type Proposed Fees Current Fees Increase Amount Percent Change Res (SFD) $7,713 $4,475 $3,238 72.35% Res (SFA) $6,296 $3,374 $2,922 86.62% Res (MFO) $4,889 $2,745 $2.144 78.09% The increase in the proposed fees was due to the increase in costs to construct the future facilities contained in the 2008 DIF. On July 27, 2009 and September 18, 2009, staff provided a draft report of the updated DIF to Fred Bell, then Executive Director of the Building Industry Association (BIA). Attachment 1 is a letter from Mr. Bell. FINDINGS AND ALTERNATIVES: Direct staff to continue to defer the implementation of the increase of DIF residential fees for six months until January 1, 201 1; or 2. Direct staff to continue to defer implementation of the increase of DIF residential fees for one year to July 1, 2012; or 3. Direct staff to bring an agenda item back to Council to implement the revised DIF fees for residential developments on July 20, 2010; or 4. Provide staff with alternative direction. Respectfully submitted, imothy nas P.E. Public Works Dire for/City Engineer Approved for submission by: `/dam-�t�9 ��s°��✓Y�'r.�_ Thomas P. Genovese, City Manager Attachment: 1. Letter from Fred Bell dated August 5, 2009 ,• 291 ATTACHMENT Desert Chapter City of La Quinta August 5, 2009 Buildingfndustr,.A,wothnion Tom Genovese, City Manager of Somhern California 78-495 Calle Tampico 77-570 spring eld Lane La Quinta, CA 92253 suite E Palm Desch, California 92211 760.360.2476 Dear Mr. Genovese, fax 760.772.3372 ' www.DeserlChaptecwm We would like to the thank the City of La Quinta for providing the Building Industry E entail: BIA@Descrtchaptencom Association Desert Chapter the opportunity to comment on last year's Development Impact Fee Study and the City's plan for implementation. Our appreciation goes further as the City staff recommended and Council approved a delay in the implementation of the new fee schedule (residential construction only)' .fora period of twelve months. We are quickly approaching the 12 month period, and bearing in mind the economic conditions of the world we live in, it is time to review the industry's performance, and determine whether or not to implement the updated development impact fee schedule. Considering the number of single family residential units under construction BIA Desert Chapter asks that the City Council continue to delay implementation for another 12 months. Per the Construction Industry Research Board the City permitted 165 SFR units in the first six months of 2008. For the same period in 2009 this number is a mere 61. There is a new optimism in the air, but it is fragile and based on current costs and future prospects. BIA Desert Chapter would hope that the City of La Quinta continue its efforts to economic stimulus, securing development projects and maintaining employment by further delaying the implementation of development impact fees on residential construction. .1 292 An Affiliate of the National :1ssoeiatioa of (lone Bnildnrs and the California Building Industry Associafioi. L/� a •� 4 4 Qumraj F`N OF TNF'9 COUNCIL/RDA MEETING DATE: July 6, 2010 ITEM TITLE: Consideration of a Resolution Approving the Fiscal Year 2010-2011 City of La Quinta Budget and Establishing the City's Appropriation Limit RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council approving the Fiscal Year 2010-201 1 City of La Quinta Budget and establishing the City's Appropriation Limit; and receive and file the Five -Year Resource Allocation Plan. FISCAL IMPLICATIONS: All Fiscal Year 2010-2011 revenues, operational appropriations and capital project funding are included in the Proposed Fiscal Year 2010-201 1 Budget (Attachment 1). The Final General Fund Balance reserve for Fiscal Year 2010-2011 is $25,148 after changes have been made based upon the June 3, 2010 Preliminary Budget Council Meeting (Attachment 2). CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the City Council Meeting of June 3, 2010, the City Council adopted the Preliminary Budget and provided staff direction regarding the Final Budget for the 2010-2011 Fiscal Year. Additionally, staff has provided a list of continuing appropriations/encumbrances for Fiscal Year 2009-2010, as well as, a copy of the June 3, 2010 Staff Report for reference (Attachments 3 & 4). �.. ' 293 As indicated in the City Manager's Budget Message, staff believes that this year's budget is a continuation of the City Council's commitment to enhancing the quality of life for La Quinta during these challenging economic times. As a result, staff has decreased the budget estimates for most general fund departments while still maintaining a conservative fiscal policy. Summary of Preliminary Budget Meeting held on June 3 2010 The City Council directed Staff to make the make the following changes to the Preliminary Budget: • Fund $25,000 of the $100,000 requested by the Coachella Valley Economic Partnership • Fund $10,000 of the $25,000 requested by the Old Towm Artisan Studio (subject to them receiving a similar amount of matching funds) • Reduce the funding from $25,000 to $10,000 for the Concours D'Elegance • Direct staff to work with the La Quinta Police Department to consider funding 100% or an additional $56,160 of a School Resource Officer position. Staff is recommending funding for this position as discussed in the following section. Police Department — School Resource Officer At the budget hearing on June 3, 2010, staff reported that they had been notified by Desert Sands Unified School District (DSUSD) staff that they are no longer going to fund 50% share: of one (1) of the three (3) School Resource Officers (SRO). The fiscal impact of the elimination of the 50% funding from DSUSD for one (1) SRO is $56,160. The other two (2) SRO's will be funded 50% by DSUSD and 50% by the City as presented in the Preliminary 2010-2011 Budget. City Council directed staff to bring back a recommendation during the adoption of the budget on how to fund this position. Staff is recommending funding this $56,160 by shifting $40,000 from Police Department Special Enforcement Programs, which would consist of $10,000 in the Holiday Program; $20,000 from Special Investigations; and, $10,000 from the Traffic program. The remaining $16,160 would be funded from the Fiscal Year 2010-201 1 General Fund surplus. Staff and the Police Department feel continuing the full funding for this SRO position will have the least impact on the overall Police budget while continuing to maintain the safety of the community. Staff will monitor the impacts of the reductions in these special enforcement programs and bring back any recommendations for adjustments at the Fiscal Year 2010- 201 1 Midyear Budget Review. 0.. 294 Also provided for the City Council review is the City's annual Five -Year Resource Allocation Plan (RAP) (Attachment 5). The RAP uses general assumptions, which are included in the attachment, to project revenues and expenditures for the next five years. In addition, the RAP lists the projected staff needs for the next five years. City staff requests that this item be received and filed. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1) Adoption of a Resolution of the City Council approving the Fiscal Year 2010- 201 1 City of La Quinta Budget and establishing the City's Appropriation Limit; and receive and file the Five -Year Resource Allocation Plan; or 2) Adoption of a Resolution of the City Council approving the Fiscal Year 2010- 201 1 City of La Quinta Budget and establishing the City's Appropriation Limit; and receive and file the Five -Year Resource Allocation Plan, as amended; or 3) Provide staff with alternative direction. Respectfully submitted, N4M �A +a,64� John M. Falconer, Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. City of La Quinta Fiscal Year 2010-2011 Annual Budget and Supporting Document (under separate cover) 2. Changes between Preliminary vs. Final Budget Accounts 3. Appropriations/Encumbrances 4. June 3, 2010 Staff Report 5. City's Five -Year Resource Allocation Plan 0 1 295 RESOLUTION NO. 2010 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ESTABLISHING THE CITY'S APPROPRIATION LIMIT FOR FISCAL YEAR 2010-2011 AND APPROVING A BUDGET FOR FISCAL YEAR 2010-2011 WHEREAS, each year the La Quinta City Council adopts a Budget for Revenues and Expenditures for the upcoming Fiscal Year; and WHEREAS, the City Council desires to make provisions for a level of services commensurate with the needs of the City; and WHEREAS, the City Council has reviewed said budget and has had several public meetings to receive public input; and WHEREAS, the City Council has, after due deliberation and consideration, made such amendments in the proposed budget as it considers desirable; and WHEREAS, Section 7910 of the government Code of the State of California provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year; and WHEREAS, Section 7902(b) of the Government Code sets forth the method for determining the said appropriations limit, to be based upon the limit applicable for the prior fiscal year and adjusted for changes in the cost -of -living and in City population. NOW, THEREFORE, BE IT RESOLVED by the City of La Quinta to adopt, as follows: SECTION 1. The appropriations limit for the City of La Quinta established in accordance with Section 7902(b) of the California Government Code, for Fiscal Year 2010-2011 is $88,404,325. SECTION 2. It is hereby found and determined that in compliance with Government Code Section 7910, the documentation used in the determination of said appropriations limit for Fiscal Year 2010-2011 was available to the public in the Finance Department of the City and in the Office of the City Clerk at least fifteen days prior to this date. SECTION 3. The Fiscal Year 2010-2011 Budget which is on file with the City w... 296 Resolution No. 2010- Budget Approval FY 2010-2011 Adopted: July 6, 2010 Page 2 Clerk is hereby approved. SECTION 4. The Redevelopment Agency agrees to the reimbursement to the City for services performed by the City on behalf of the Agency. Such reimbursement, as computed and included in the budget document, shall include salary, salary related costs, direct costs, and indirect overhead costs. SECTION 5. Continuing Appropriations which remain unspent and were authorized by Council in Fiscal Year 2009-2010 are approved in the Fiscal Year 2010- 2011 Budget in an amount not to exceed $1,954,647 of which $258,341 will be offset by grant funding (Attachment 1). SECTION 6. Encumbrances for Fiscal Year 2009-2010 for committed appropriations are approved in the Fiscal Year 2010-201 1 Budget in an amount not to exceed $0 (Attachment 1). SECTION 7. Budget adjustment procedures are approved as follows: A. Additional appropriations and the transfer of cash or unappropriated fund balance from one fund to another shall be made only upon City Council approval. B. Transfers of budgeted appropriations between divisions or capital projects shall be made only upon City Council approval. C. Transfers of budgeted appropriations between accounts within a division or capital project may be made with the approval of the City Manager or his designee. D. Prior year budget continuing Appropriations and Encumbrances for unexpended capital project appropriations remaining from uncompleted prior year capital projects shall be made with City Manager approval. These carry-over appropriations are for prior year Council approved capital projects and shall not exceed the approved project budget. SECTION 8. The City Council, recognizing the need for maintaining Fund Balance reserves has established a General Fund Cash Flow Reserve for the Fiscal Year 2009-2010 of 8.25% of the Fiscal Year 2010-2011 budget which amounts to 1r 297 Resolution No. 2010- Budget Approval FY 20W-2011 Adopted: July 6, 2010 Page 3 $3,244,818 for Fiscal Year 2009-2010, and has also established a General Fund Emergency Reserve for Fiscal Year 2009-2010 of 35% of the Fiscal Year 2010-201 1 budget plus $4,000,000 which amounts to $17,765,896. SECTION 9. The City Manager shall render a monthly report to the City Council on the status of City operations as it relates to the approved budget and any amendments thereto. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of July, 2010, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California .. 1.298 A l l M,11-11VICIV 1 L City of La Quinta Changes Between Preliminary vs. Final Budget Accounts Fiscal Year 2010-2011 Final Budget - Reserve chella Valley Economic Partnership tours D'Elegance Town Artisan Studio , Funding for School Resource Officer x Special Enforcement Funds Reserves as of June 30, 2010 General Fund Preliminary Butl et Changes Final Budget Deposits and Prepaids 22,254 0 22,254 1 st Half Bond Debt Service 165,627 0 165,627 Future Post Retirement Health Benefits 1,258,059 0 1,258,059 Encumbrances and Continuing Appropriations - General Fund 1,764,681 (80,375) 1,684,306 Advances to other funds 58,721,883 (34,650) 58,687,233 Cash flow reserve - 8.25% of budget 3,242,330 2,488 3,244,818 Emergency reserve - 35% of budget plus $4,000.000 17,755,340 10,556 17,765,896 Continuing Operations & Projects 6,370,343 101,981 6,472,324 Total 89.300,617 0 89,300,517 0 " 299 A I I Hl.nivl Clv 1 .7 City of La Quints Fiscal Year 2009110 Continuing Appropriations/Encumbrances - Note 1 6/912010 Department Account Continuing Description A ro nation Revenue O8se1 Net Continuing A ro riaticn Encumbrances Total Development Services 101-1003-413.55-10 101.1003-41333-35 Local Business Survey CVWD Irrigation Controllers 15,000 64,900 50,000 15,000 14,900 15,000 14,900 79,900 1 50,001) 29,9001 29.900 101-1004-413.32-01 Energy& Conservation Grant 151700 161,700 161,700 161,700 Community Services 101-3001-451.80-65 101-3001-451,50-70 Coachella Valley Rescue Mission Marmos Village 50,000 50,000 50,000 50,000 50.000 50.000 100,000 100,000 100,000 Police 101-5054-421.36-60 101-5054-021.36-80 JAG Grant Expenses JAG Grant Expenses 44.763 1,878 44,763 1,878 - 46 641 46,641 Fire 101-5055-422 ]1-01 AMR Code Fine Compliance Equipment 37,030 37,030 37.030 37,030 37,030 37,030 Community Development 101-6001-463.3F1-10 101-6001-46332-10 Subtotal 101-6002-463-3.9.10 Subtotal Total General Plan Update PL1 320 Annexation Review& Analysis PL1340 Update Housing Element PL2415 774.530 12,000 774, 530 12.000 774.530 12,000 786.530 786,530 786,530 5,183 5,183 5,183 6.183 5,183 - 5.183 791713 791713 791713 Public Works 101-7001.431.32.07 101-7001-431.32,07 Subtotal Contract Services/Consultants RFP not awarded - Dune Palms Bridge study Contract Services/Consultants 50,000 24,990 50,000 24,990 50,000 24.990 74,990 74990 74.990 101-7002431.3107 Subtotal 101-7003-431 34-04 Subtotal Map Checking Pavement & RNV 10,000 10,000 10,000 10,000 10,000 10.000 592,075 592,075 592,075 592,075 5920751 592,075 101-7006431-56-02 101-7006-43132-20 Subtotal i Signal Pole Mast arm Replacement Contract ServiceslConsultants - County of Riverside 12.073 36,525 12,073 36.525 12,073 36,525 48,598 48,598 48,598 Total1 7251663-1 725,663 725,663 Total -General Fung.. _ 1,942,647258,341 1 1,684,306 - 1,684,306 939 1221-0000.463.33-30 CVWD Landscape Conversion Program Total: City of La Quints I 1 1 i 954 64] 1 258,341 1 1 696 306 1,696 306 Note 1 - The appropriations and encumbrances listed will be adjusted to reflect actual expenditures as of June 30, 2010 in Fiscal Year 2010.2011 3r)0 c&t!t 4 XP Qu&z OF COUNCIL/RDA MEETING DATE: June 3, 2010 ITEM TITLE: Consideration of Fiscal Year 2010-2011 Preliminary Budget RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt the Fiscal Year 2010-2011 Preliminary Budget and direct staff to prepare a Fiscal Year 2010-201 1 Final Budget for the July 6, 2010 City Council Meeting. FISCAL IMPLICATIONS: All Preliminary Fiscal Year 2010-2011 revenues, operational appropriations and capital projects funding are included in this Preliminary Budget. Pursuant to City Council direction, staff has presented the City Council with a balanced General Fund. with an estimated operating surplus of $55,308 for Fiscal Year 2010-2011. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Introduction As the City Council is aware, the Budgeting process actually starts in February when the City Council discusses the City Council Goals and the Annual Financial Management review. The Annual Financial Management review is the first component of the strategic planning process, and along with the discussion of the City Council goals are the building blocks of the budget. The City Council has since reviewed and approved the Economic Development Plan, the Capital Improvement Program and the Marketing Plan for the upcoming Fiscal Year. Each 0..• 301 of the implementation needs of these documents have been incorporated into theproposed budget. This preliminary Fiscal Year 2010-2011 Budget is similar to the format implemented in previous years. This format utilizes two separate documents to develop the City, Redevelopment Agency, Financing and Housing Authorities Budget. The first of the two documents utilized for presentation of this year's budget is titled: "Fiscal Year 2010-2011 Preliminary Budget," and includes the total scope of operations for the City, Agency, Financing and Housing Authorities. The second document is titled: "Supporting Document." This document provides the detail for each program operation and the justification for any of the changes requested. Executive Summary The following table shows a comparison of the revenues and expenditures in the General Fund from Fiscal year 2010-2011 and 2009-2010: Fiscal Year 20102011 2009/2010 Change Estimated Budgeted Revenues 33,998.738 38.930,755 (4,932,017) Application of Reserves 0 0 0 Transfers In 158,800 367,716 (208,916) Reimbursements 5,984,194 6,016.126 (31,932) Total Sources 40,141.732 45,314,597 5,172.865 Estimated Operating Expenditures 39,300,970 40,576,993 (1,276,023) Transfers Out 785,454 4,726,295 (3,940,841) Total Uses 40,086,424 45,303,288 5,216,864 Net income (loss) 55,308 11,309 43,999 Po- 302 Summary of This Year's Budget Revenues - General Fund This year's General Fund projected revenues of $40.14 million are down from the $45.3 million from the prior year as projected in the following table: REVENUE TYPE Interest Intergovernmental Licenses & Permits Property Tax Fees for Service Miscellaneous Subtotal County Fire - Station 32 Sales Tax Motor Vehicle in Lieu Change in Transfers in Transient Occupancy Tax Document Transfer Tax Franchise Fee County Fire Operations Change in Reimbursements Subtotal Total Reconciliation: Prior Year Revenues FY 2009-2010 Previous Year Reimbursement FY 2009-2010 Budget Summary FY 2009-2010 Sources Budget Summary FY 2010-2011 Sources Change Revenue Increases INCREASES $ 445,550 193,646 143,100 103,500 100,000 (15,900) 969,896 (DECREASES) $ (4,145,841) (853,000) (303,700) (208,916) (205,300) (189,460) (129,900) (74,712) (31,932) (6,142, 761) $ (5,172,865) $ 39,298,471 6,016,126 $ 45,314,597 40,141,732 $ (5,172,865) The major increase in revenues is interest income primarily from the $10 million advance to partially fund the SERAF shift with the pooled interest earnings for Fiscal Year 2010-2011 forecasted to earn .65%. Intergovernmental revenue is 3,U3 estimated to increase primarily resulting from the issuance of fines. In addition, while staff is not projecting significant changes in development activity, we are projecting a slight improvement in license and permits and fees for service for Fiscal Year 2010-2011 over Fiscal Year 2009-2010. Revenue Decreases Staff is projecting a continued slow down in the local economy in Fiscal Year 2010-2011, which began in the fall of 2008 and has continued through the date of this report. As was reported last year, while the City has experienced down turns in the past that have impacted certain revenues categories, such as building activities or property values (mid 1990's), tourism (post 9/1 1) and low interest rates (2003-2004), this slow down has impacted most if not all City revenues categories and occurred quite suddenly. A one-time decrease in intergovernmental revenue from the County of Riverside Fire Tax of $4,146,000 is anticipated since the Fire Station 32 will be completed. Staff is projecting an 11.39% decrease or a reduction of $853,000 in sales tax revenue for Fiscal Year 2010-2011 and a 4.61 % decrease in transient occupancy tax or $205,300 in Fiscal Year 2010-201 1. Expenditures — General Fund This year's General Fund projected expenditures of $40.09 million are down from the $45.30 million from the prior year as projected in the following table which reflects by Department the increase and decreases from last year's budget: DEPARTMENT CHANGES INCREASES TOTAL CHANGES Department Police $156,474 $0 $156,474 Subtotal 156,474 0 156,474 ,. 304 DEPARTMENT TOTAL EXPENDITURES CHANGES REIMBURSEMENTS CHANGES (DECREASES) Departments General Government (156,987) (289,633) (446,620) Public Works (839,785) 427,337 (412,448) Planning (169,100) (35,095) (204,195) Building & Safety (39,330) (113,515) (152,845) Finance (55,792) (66,999) (122,791) Community Services (108,820) (1,389) (110,209) Fire (74,429) (244) (74,673) City Clerk 11,746 (29,500) (17,754) Subtotal (1,432,497) (109,038) (1,541,535) Net Decrease in Expenditures (1,276,023) (109,038) (1,385,061) Decrease in Transfers (3,940,841) Total ($5,216,864) Reconciliation: Prior Year Expenditures FY 2009-2010 $40,576,993 Previous Year Transfers Out FY 2009- 2010 4,726,295 Budget Summary FY 2009-2010 Sources $45,303,288 Budget Summary FY 2010-2011 Sources 40,086,424 Change ($ 5, 216, 864) Decreases in General Fund Expenditures With the estimated reduction in revenues forecasted for Fiscal Year 2010-2011, the following reductions over $50,000 in the Budget have been proposed with the intent to not decrease service level to the public, whenever possible. Some of the more notable planned expenditure decreases in this year's budget include: • Decrease in the Information Technology Fund charges ($329,000) • Decrease of $(64,500) in legal expenses. • Decrease of ($73,000) in City-wide Park maintenance contract expenses. • Decrease of ($100,000) in Fire capital equipment. • Decrease in Pavement Management Program ($225,000). • Decrease in Slurry Seal program ($200,000). • Decrease of ($83,000) in Public Works Engineering Division contract inspections. i>.. • 305 Increases in General Fund Expenditures The following are some of the notable increases in the General Fund over $50,000: Increase of $172,000 in Police Officers Salaries and Fringe Benefits. Personnel The following changes for Fiscal Year 2010-2011 are being recommended to the Authorized Positions list as detailed in Section H are as follows: Two (2) positions are being recommended for deletion from the City authorized positions listing bringing the City-wide total from 101 in Fiscal Year 2009-2010 to 99 in Fiscal Year 2010-201 1. • Planning Department — Principal Planner • Public Works Department — Senior Engineer • A transfer of 50% of a Public Works Associate Engineer's time from the Development Services Division to the Engineering Services Division. The Fiscal Year 2010-2011 budget contains no increases in cost of living. This year's budget does include merit increases for those employees who are eligible. Police and Fire Department Budget Discussions Police Services -- the overall budget for Police Services has increased by $156,000. This represents the largest service level cost in the proposed budget. Police Services represents 31.7% of total General Fund expenditures for Fiscal Year 2010-2011 as compared with 27.7% of the Fiscal Year 2009-2010 budget. Last year, the Police budget was reduced by one Grant Funded Motor Officer position, while this year's budget has no increase in Police staff being proposed. The largest factor for the aforementioned increase of $156,000 is $172,000 in rate increases for labor costs for the same level of service in Fiscal Year 2010- 2011 as Fiscal Year 2009-2010. It should be noted that the Police contract rate adjustment included in the Fiscal Year 2010-2011 Preliminary Budget is estimated to be 4%, and the actual contract rate adjustment is not made until the second half of the fiscal year. If the actual rate adjustment is more than 4%, then expenditure adjustments will have to be made during the Fiscal Year 2010-2011 Midyear Review. Also included within the Police Department proposal is $70,000 for Bob Hope Classic costs for public safety, $81,300 for rent expenses for the Highway 111 Police sub -station, $24,500 in Justice Assistance Grant (JAG) funds, which Po.. 3 ni 6 are offset by Federal funds, an increase of $37,100 in estimated mileage costs, and an increase of $10,000 in Special Enforcement Funding to $262,000 for enhanced enforcement activities. Fire Services — the overall budget for Fire Services has decreased. by $75,000 to a total of $4,911,000 for Fiscal Year 2010-2011. This represents the third largest service level in the proposed budget. Fire Services represents 12.5% of total General Fund expenditures for Fiscal Year 2010-2011 as compared with 11.2% for Fiscal Year 2009-2010. The primary factor for the decrease is $100,000 less for Capital Project expenses from the prior year. No change in Fire Services personnel is being recommended. Revenues for these services have come from the Fire Structural Tax and Property Tax increment from Project Area 1 and 2, which should exceed appropriations and continue to result in a surplus. Green and Sustainable Programs Included in the Fiscal Year 2010-201 1 budget is a summary of City-wide green and sustainable environmental goals. Key green environmental programs include: • Manage the Green and Sustainable La Quinta Program, which is directed toward reducing energy consumption and conservation of resources; • Continue to partner with Coachella Valley Water District, Imperial Irrigation District, and the Gas Company to implement environmentally efficient programs that reduce greenhouse gas emissions; • Complete energy audits and implement conservation enhancements for City buildings; • Commence major update to City's General Plan that includes greenhouse gas and additional "green" programs and policies; • Implement LEED, water conservation and other green/environmental programs for the SilverRock Resort clubhouse, golf courses, and related infrastructures; • Install smart irrigation controllers at all City buildings; implement and monitor the City of La Quinta and Coachella Valley Water District Cooperative Landscape Water Management Program; and • Implement and monitor the City of La Quinta and Imperial Irrigation District Energy Reduction Program. Also included in the budget is a listing of department specific green and environmental projects totaling $371,809 for Fiscal Year 2010-2011 and $398,700 carry-over from Fiscal Year 2009-2010. Major projects for Fiscal Year 2610-2011 include: Landscape Conversion Program and rebates ($110,000) and 307 La Quinta Sports Complex ($32,100); carry-over projects include: Corporation Yard CNG fueling station ($197,000) and Energy Efficiency Retrofits for City buildings ($161,700). Internal Service Funds Update The City has three internal service funds — Equipment Replacement, Information Technology and Park Maintenance Equipment & Facility. These funds were established to set aside each year funds to ultimately replace fixed assets. For example, the City currently charges approximately $20,000 for ten years to purchase a street sweeper. This is done so that in ten years the City is not faced with a $200,000 funding request which could dramatically impact the budget process. In this year's budget, as was the case last year, these charges have been reduced in order to help in balancing the General Fund budget. The amount that was reduced in Fiscal Year 2010-2011 is reflected in the following table and the current cash balances as of May 31,2010: FY 10/11 FY 10/11 FY 10/11 BUDGETED NORMAL REDUCED May 31st FUND CHARGES CHARGES CHARGES Cash on Hand Equipment Replacement 27,776 589,646 561,870 1,803,752 Information Technology 2,295 482,650 480,355 1,371,643 Park Maintenance Equipment & Facility 0 441,391 441,391 1,057,151 30,071 1,513,687 1,483,616 4,232,546 It should be noted that the fixed assets in these funds are generally in good condition and have been maintained to operating order. Community Service Projects The following table lists Community Service items exceeding $5,000 as contained in the Preliminary Budget: 308 AGENCIES FY 10/11 BUDGETED Chamber of Commerce La Quinta Arts Foundation 150,000 Grant Contingency 145,800 Boys & Girls Club - Facility Use (1) 100,000 YMCA Pool Contract 70,000 Concours D'Elegance ,000 3232,000 Jacqueline Cochran Regional Airport ( Airshow and dues) 15,000 Coachella Valley Economic Partnership Date Festival 6,000 5,000 (1) $30,000 from Community Development Block Grant Overall, the City's General Fund Budget is a positive story. As identified on page C-1 of the Preliminary Budget, this year's budget is currently balanced and contains a surplus of $55,308. Some of the significant items or changes contained in the Preliminary Budget from Fiscal Year 2009-2010, which total ($5,216,864), are listed in Attachment 1. Other Funding Requests — Community Organizations The City received three requests from community organizations for Fiscal Year 2010-2011 totaling $175,000 - $100,000 from the Coachella Valley Economic Partnership (CVEP), $50,000 from the Hope through Housing Foundation and $25,000 from the Old Town Artisan Studio. In addition to the written material submitted by the Old Town Artisan Studio, they furnished an eight minute video on a CD which is available in the City Clerk's Office for viewing. In the past, the City Council has considered these funding requests at this time or referred, as deemed appropriate, the request(s) to the grant process. Attachment 2 lists Fiscal Year 2009-2010 Grants/Contingency/Contracts/Other activities funded by the City and Attachment 3 has the three organizations funding request backup. Finally, provided as Attachment 4 is a report from the Bob Hope Classic. On page 5 of their report is a request for $90,000 for Police Services relating to the event. The current budget contains a line item of $70,000 for said services. Staff recommends that the City does not change the line item at this time. As the 2011 Agreement for the Classic is finalized, should additional funds be needed, a request for such funds would be addressed when the Agreement is presented to the City Council for consideration. w.. r 309 State Budget Impacts As has been the case in prior years, the Fiscal Year 2010-2011 budget contains a State mandated shift from the Redevelopment Agency. The FY 2010-2011 Redevelopment Agency budget has a $4,850,687 payment to the State of California for Supplemental Education Relief Augment Funds which are in addition to the $$23,582,367 previously made by the Redevelopment Agency in FY 2009-2010. Timeline Attached is a brief outline of the City staff presentation of the Preliminary Budget (Attachment 5) as well as a one -page summary of highlights of this year's budget (Attachment 6). Also attached are a Summary and Supporting Fiscal Year 2010- 2011 Preliminary Budget for Council's consideration (Attachment 7). Staff is requesting that, at the June 3, 2010 City Council meeting, the Council review and make amendments as necessary to the Preliminary Budget. Subsequent to this review, :staff is requesting approval of the Preliminary Budget with a July 1, 2009, effective: date. Staff will then incorporate all changes pursuant to the discussion of the Preliminary Budget and schedule the item for consideration at the July 6, 2010, City Council meeting for Final Budget adoption. Capital Improvement Program • The Fiscal Year 2010-2011 Preliminary Budget incorporates the planned capital expenditures for next year. The projects can be found on Pages H-1 and H-2 and include funding for five (5) major CIP projects; Village land acquisition; Washington Ave dual left at Ave 48; Traffic Signal at Eisenhower Dr and Sinaloa; Washington Street Phase 2 Drainage Improvements; and Hwy 111 dedicated eastbound right turn at Washington Street H-1 also lists the sales and transient tax reimbursements that the City of La Quinta General Fund is estimated to pay which total $783,454 for Fiscal Year 2010-2011. Five -Year Resource Allocation Plan City staff is currently completing the Five -Year Resource Allocation Plan (RAP). This five-year plan forecasts the operating expenditures and the anticipated revenues to pay for these expenditures. Staff will incorporate any changes between the Preliminary Budget and the final budget into the Five -Year Resource 310 Allocation Plan which is scheduled for presentation at the July 6, 2010 City Council meeting. Summary This memorandum is intended only as a summary of the issues and details of the budget. We look forward to these discussions with the City Council at the June 3, 2010 City Council special meeting. The City staff will be prepared with recommendations, and requests to report on, methods/suggestions to balance the operating budget. FINDINGS AND ALTERNATIVES: City staff is requesting: 1) Review and comment on the 2010-2011 Fiscal Year Budget and provide direction regarding any proposed changes to the document; and 2) Approval of the 2010-2011 Fiscal Year Preliminary Budget as amended at the June 3, 2010, City Council Special Meeting. (Any approved changes by the City Council to be incorporated into the Final Budget for adoption on July 6, 2010.) Res ectfully submitted, John M. Falconer, Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: I. Changes between Fiscal Year 2010-201 1 & 2009-2010 General Fund Expenditures 2:. Grants/Contingency/Contracts/Other & Department Requests 3. Other Funding Requests — Community Organizations 4. Bob Hope Classic Report 5. Staff Outline 6. Major Highlights 7. Preliminary Budget — Two Documents ., 311 � �s���o� ma � aaaaaaaaaanana a{sy�(iyyY�� � V N CVO N Ha0 aD (f v O oN gg Q p p Q 4 q Q 5� .7f�4' r� o X 2S 2S ZSS�7iSS8 8888 �^� nm N i0 nN NN'CO v � N Spy :♦Y 8Y mmmp�m�mp,�� �a mm 4 y N 9 LL o a UT£ v o n o E 8 9�$C o a m S g I T 8 � > d 2 I o a� ? m gg o c c 5z; c b 3g I P .- (� g ggpp322y�1o%q$ gA 4��'` bi as $ N x 0 a.34, $Saa aO°v_i 9�W n tb q O E C � g a a � _ « 312 � . . ,f .. ..||... ■ «'■■ e ( @ ] \ } �J i7 k#�� 2 ■#§■ ! /� § � § § ## #§ ■#Fe ' #$'! ■ ' - - - � / } 0 ! 7 } k§ ! ! \ ! 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O. Box 1504 La Quints, CA 92247 Mr. Evans: ®On behalf of the working families residing in the City of La Quinta, Hope Through Housing Foundation (Elope) is respectfully requesting that the City of La Quinta allocate funds to support our services efforts at the Vista Dunes Courtyard Homes. We are attempting to increase the amount of services offered at Vista Dunes to meet the needs of our residents. In seeking to expand services, we are looking at several sources to fund these costs. With the City's assistance, we have successfully secured $29,000 from the HOME Depot Foundation for this purpose. It is our goal to seek every source available to help fill this need. However, because these sources are competitive and we are unable to guarantee success, we are also seeking a potential allocation of $50,000 from your budget to support specific on -site services. These funds will be used to expand current after school programming at the Vista Dunes Courtyard Homes. In the event we are successful with other sources, we could either expand services further, or potentially reimburse the City for its contribution. Founded in 1998, Hope is the social services arm of National Community Renaissance (National CORE). As you are aware, National CORE in partnership with the City recently purchased the completed construction of Vista Dunes Courtyard Homes, an affordable apartment community that provides quality safe housing for families earning 30%-50% of the area medium income (AMI) in the City of La Quinta. Families who live here include many of our school workers, office workers, medical personnel and other service workers whose salaries are not sufficient to pay market rate prices for housing. Hope and National CORE work together to improve communities by delivering the important combination of quality housing and human services for families, children and adults where they five. Hope's services are anchored in three key initiatives: Child Development (preschool); Youth Development (after -school); and Senior Health and Wellness (social, emotional, and physical health). By concentrating on these objectives, we are able to focus our scope of work on quality; deliver services that embody industry best practices; and have a measurable impact on the lives of residents. At the Vista Dunes community, Hope partners with the Family Desert YMCA to provide after school programming three days a week during the school year. Hope's goal is to provide this important program Eve days a week year round. Our current revenue stream does not allow for this expanded programming. These families do not have the extra income to avail themselves of the fee -based enrichment or academic programs that may be available to them through the schools or communities. In some cases we have successfully received CDBG funds and other sources from our City partners to help support these efforts. With the City's help, these children will have the opportunities they need to build academic and social skills. • • • 0 BOOS Haven Avenue, Butte 100. Rancho Cucamonga, CA 91730 909. 483. 2444 Fax 909. 483. 2448 natlonalcova — r. 320 We are appreciative of the City of La Quinta's commitment to providing safe, quality housing for all of its residents, and we are hopeful that the City will extend that commitment to ensuring that all of its residents have access to the full range of services they need. We would be happy to meet with you, and to take you on a tour of the program at Vista Dunes. George Searcy, Executive Director of Hope Through Housing, will give you a call next week to discuss next steps. Sincerely, Al of vich VP, quisitions National CORE 321 • HOPE THROUGH HOUSING FOUNDATION • • PROPOSAL To THE CITY LA QUINTA • AFTER SCHOOL AND BEYOND HOPE through HOUSING HELPING AT RISK YOUTH SUCCEED FOUNDATION INTRODUCTION Hope Through Housing Foundation (Hope) is requesting $50,000 from the City of La Quinta to support year round after school programming for children and youth residing in and around the Vista Dunes Courtyard Homes affordable housing community. Hope, in partnership with the Family. Desert YMCA, currently offers After School and Beyond five days per week during the school year. Additional funds from the City of La Quinta will be combined with an awards grant from the Home Depot Foundation ($29,000) to ensure that these at -risk children have additional access to the academic, social, and emotional support during the summer and minimal days increasing their chances for school and life success. THE NEED Research has identified low academic achievement, negative peer relationships, poverty, and lack of adult supervision between the hours of 3:00 and 6:00 p.m. as reliable predictors of juvenile delinquency, including criminal and gang activity. These have been demonstrated to increase the incidence rates of high risk behavior and, subsequently, the decreased likelihood of completing high school. Conversely, at -risk children and adolescents who spend the after school hours engaged in high quality, adult supervised activities have better academic and social outcomes. These improved outcomes include reduced juvenile delinquency and gang involvement, and higher rates of high school graduation. Such outcomes affect not only the at - risk youth but the broader communities in which they live. Vista Dunes Courtyard Homes Vista Dunes Courtyard Homes is an affordable housing community managed by Hope's partner organization, National Community Renaissance. Completed in 2008, Hope began providing after school services in September 2008. Vista Dunes houses some of the most economically challenged families in the city; the median income of residents is currently $21,000 compared to a median household income of $78,000 for the City of La Quinta. Because the City of La Quinta is relatively affluent (median annual household income in the city in over $78,000), there are limited free or reduced cost services available to families who need help for children struggling in school or who simply need a safe place to go in the afternoon. Many local afterschool programs are fee -based and unaffordable to Vista Dunes families. Additionally, the School -based programs that are funded through state and federal programs have limited enrollment (84 students in elementary school and 111 students at middle schools). r 3 22 Hope Through Housing Foundation ;ces _, s.:ce 1 x 7K Pa . nc c �mo.,9a ca vi as Proposal to the City of La Quinta ?,. e83 zaxa c scv aia 5912 Page 1 of 4 w . Furthermore, families who live in affordable housing communities traditionally face transportation and scheduling challenges that often preclude them from being able to enroll their children in either academic assistance programs or in enrichment activities. Most of these children come home in the afternoon to empty apartments. A recent survey of After School and Beyond parents across Southern California revealed that up to 81 % of parents feel they cannot help their children with their homework either because do not have the time, or lack the ability. These children need additional support if they are to succeed in school, avoid criminal activity, and become productive members of their communities. PROGRAM DESCRIPTION: AFTER SCHOOL AND BEYOND After School and Beyond is Hope's signature after school program that nurtures children from low- to moderate -income families so they can become academically competitive and prepared for life-long learning. Because Hope's services are housing -based and part of a larger community collaborative, they offer a unique opportunity to interact with the whole family, thereby having a greater impact. On -site community teaming centers provide a literacy -rich environment equipped with proper physical space, computers, books, and other academic resources. After School and Beyond combines age -appropriate academic support (including homework assistance and tutoring) with enrichment activities and a violence prevention curriculum for children in grades K-8. In addition, a family involvement component strengthens the support services available to children and youth. • Tutoring and Homework Assistance: Each day, youth receive one hour of homework assistance. During this time, students have access to a fully furnished computer laboratory with high speed internet access. Students can use this lab to do computer -based homework and access instructional software. • Balanced Literacy: Each of Hope's community teaming centers are literacy -rich environments where students have access to a leveled reading library and are encouraged to select from age appropriate selections to read for pleasure. Leaming centers are designed so that students are surrounded by print materials, and trained staff guide students in shared reading activities. Additionally, staff incorporates writing throughout the afternoon both through modeling and by encouraging independent student writing activities and projects. • Project based teaming: Students work together on projects that support in -school teaming. Keeping at -risk youth engaged in teaming from real life circumstances help these students connect school to life. •Anti-Volence Curriculum: Hope uses the nationally acclaimed PeaceBuilders curriculum to help youth develop supportive peer and adult relationships. PeaceBuilders is designed so that the curriculum is incorporated into the program environment. Using such activities as praise notes and the Peace Pledge helps students develop problem solving skills and learn to resolve conflicts and process emotions on a daily basis. As students become comfortable with their emotions and ability to communicate, they gain confidence in themselves and are better able to withstand negative peer pressure. These activities are designed to help students: a) be productive in school and in using free time wisely; b) participate in groups and care for others; c) avoid unhealthy choices and; d) adapt to multiple social settings. 3^3 Hope Through Housing Foundation ae=: ao "earw.ga :A 9+73G Proposal to the City of la Quinta 9p9 es s zua F apv a;e >vu Page 2 of 4 W wr o Community Partnerships: Hope creates partnerships with local affiliates to provide staffing for After School and Beyond. In La Quinta, Hope partners with the Family YMCA of the Desert to provide on -site staffing and programming for the Vista Dunes community. Hope chose the Family YMCA of the Desert because it is a well respected organization with a long history of providing quality after school programming in the desert regions. Both Hope and the YMCA are committed to partnerships that share resources and utilize shared strengths in order to provide quality programming that not only benefits the children and youth that attend but that are also part of the larger community. Program Obiectives and Outcomes: By providing year round five day a week programming to residents of the Vista Dunes apartment homes and surrounding neighborhood, Hope will achieve the following objectives: • After School and Beyond will maintain an average daily attendance (ADA) of thirty (30) low to moderate income children and youth • After School and Beyond will be supplemented with two (2) family events per quarter (8 per year). • After School and Beyond will add special summer activities such as swimming, 'camps', and other thematic learning and enrichment activities. Additionally, National CORE's Department of Research and Evaluation provides outcome evaluation as well an ongoing program monitoring to guide Hope in meeting its objectives. Using site observations, pre and post measurement tools and surveys, the following components of each After School and Beyond program site are reviewed: • Physical and Emotional Safety • Staff -child relationships • School engagement • Social problem solving • Peer relationships • Student and parent satisfaction • Staff satisfaction and training needs An evaluation report is published yearly. Program changes and staff training are guided by this report, and by ongoing needs assessment and feedback. ORGANIZATION SUMMARY Founded in 1998, Hope Through Housing Foundation (Hope) is the social services arm of National Community Renaissance (National CORE) —a non-profit housing development organization dedicated to neighborhood revitalization and enhancement. National CORE builds and manages quality, service -enriched affordable housing nationwide. Its current portfolio includes 71 family and senior properties nationwide, 54 of which are located in five counties across Southern California. Twelve of these are located in Los Angeles County. Hope was developed to ensure that each National CORE property provides high -quality social services to its residents. This unique relationship provides an integration of best practices that changes neighborhoods and re -shapes families. Together, the combined mission of Hope Through Housing Foundation and National CORE is to provide quality affordable housing and community services that result in healthy, stable, and successful individuals, families, and communities. 3 4 Hope Through Housing Foundation 9065 _A 91730 Proposal to the City of La Quinta Page 3 of 4 °^s' 483 2444 F 909 176 5912 To achieve this mission, Hope has identified three key areas in which quality services can have long tens impact on individuals, families, and communities. This has resulted in a focus on three key initiatives, each with research driven objectives. ♦ Child Development O iective: Children start school ready to learn. In partnership with quality licensed providers such as Head Start, Hope offers quality preschool opportunities on some National CORE properties. ♦ Youth Development Obiective: Youth are academically competitive and prepared for life long learning. After School & Beyond is Hope's comprehensive program that includes academic enrichment activities; nutrition education and recreation; and violence prevention. ♦ Senior Wellness O 'ective: Older adults maintain their health and independence through active participation in their community. On -site senior service coordinators provide a combination of structured activities that help seniors remain socially connected to the community, maintain their physical fitness, and meet basic nutritional and other health needs. CONCLUSION Children who live in affordable housing face many risks to their school and life success. National CORE, Hope through Housing, and the YMCA of the Desert have a well -developed partnership that effectively and efficiently provides the families of Vista Dunes with high quality services for children, youth and families to help mitigate those risks. The support offered by the program goes far beyond homework assistance or recreational activities; it provides a safe nurturing environment where these children build positive peer and adult relationships. With the city's support, we can expand After School and Beyond to include summer sessions and extended hours on minimal school days to provide low income youth with a continuum of service year round. Hope Through Housing Foundation Proposal to the City of La Quinta Page 4 of 4 325 90oS Hare�Ave".ce S.,-.e 'Jp ?aocn.:: :..: _i.�- ., •�'s. 1d3 2441 COACHELLA VALLEY �.'--. _,%C0A1C PARTNERSH!F May 10, 2010 Tom Genovese City Manager City of La Quinta PO Box 1504 La Quinta, CA 92247 Dear Mr. Genovese: On behalf of the Board of the Coachella Valley Economic Partnership, I would like to thank you for your past investment and active involvement in your regional economic development organization. We would also like to thank you for the opportunity to brief your Council on the Coachella Valley Economic Blueprint. As you know, this was a result of the collaborative effort with all the cities, county and regional stakeholders participating and supporting financially. Now that the analysis and planning is complete, we set our sights on the tasks ahead; diversifying the economy and attracting new, high paying jobs to our Valley. Our goals are ambitious, but our resolve is steadfast. Together we can make this a reality. We must think and act differently in the months and years ahead if we are to realize the successes that are within our reach. We know that these are tough economic times; we understand the choices that cities, small business and individuals must make, but now is the time. We have the strategies in place, the opportunities before us and the momentum to make this happen. Your investment:, and I do mean investment, will pay dividends in the future of our Valley. We will raise the per, capita income, create new jobs, create a demand for housing and retail, and as a result, tax revenues will increase, development fees that support infrastructure projects will come in and discretionary spending will create retail and commercial opportunities. These are all long term dividends on your investment. Aside from the short term dividends that your investment creates in the form of direct scholarships for our Valley youth, over 1.4 million in our valley last year and over $74,000 in La Quinta we offer the opportunity for a long term dividend on your investment. We need your leadership and commitment. Without it, we cannot succeed. Specifically, we are a§kftthat the City `tYftg'Qb to commit to gh tnvesfmdnt of $100,000 in the PY 2b"411 Wdgetr Understanding that the City cannot commit to future budgets, we would also request that this same amount be included as a line item in budget discussions for the following four (4) years for a total five year "pledge". Sincerely, Wesley Ahlgren Director y 73-7-0''ED WAFIM1,-,,arvE.SUP- 106 FA;M DESfa I. CAUH)N.NIA 9226:' 4. 7II4-''5M-%x. 1603�9212 A?C^M 3^6 March 9, 2010 5 - ,:a --J Doug Evans _ :cw -- Assistant City Manager —Development Services City of La Quinta 78-495 Calle Tampico c/o P. O. Box 1504 La Quinta, CA 92247 Mr. Evans: On behalf of the working families residing in the City of La Quinta, Hope Through Housing Foundation (Hope) is respectfully requesting that the City of La Quinta allocate funds to support our services eftbits at the Vista Dunes Courtyard Homes. We are attempting to increase the amount of services offered at Vista Dunes to meet the needs of our residents. In seeking to expand services, we are looking at several sources to fund these costs. With the City's assistance, we have successfully secured $29,000 from the HOME Depot Foundation for this purpose. It is our goal to seek every source available to help fill this need. However, because these sources are competitive and we are unable to guarantee success, we are also seeking a potential allocation of $50,000 from your budget to support specific on -site services. These funds will be used to expand current after school programming at the Vista Dunes Courtyard Homes. In the event we are successful with other sources, we could either expand services further, or potentially reimburse the City for its contribution. Founded in 1998, Hope is the social services arm of National Community Renaissance (National CORE). As you are aware, National CORE in partnership with the City recently purchased the completed construction of Vista Dunes Courtyard Homes, an affordable apartment community that provides quality safe housing for families earning 30%-50% of the area medium income (AMD in the City of La Quinta. Families who live here include many of our school workers, office workers, medical personnel and other service workers whose salaries are not sufficient to pay market rate prices for housing. Hope and National CORE work together to improve communities by delivering the important combination of quality housing and humanservices for families, children and adults where they live. Hope's services are anchored in three key initiatives: Child Development (preschool); Youth Development (after -school); and Senior Health and Wellness (social, emotional, and physical health). By concentrating on these objectives, we are able to focus our scope of work on quality; deliver services that embody industry best practices; and have a measurable impact on the lives of residents. At the Vista Dunes community, Hope partners with the Family Desert YMCA to provide after school programming three days a week during the school year. Hope's goal is to provide this important program five days a week year round. Our current revenue stream does not allow for this expanded programming. These families do not have the extra income to avail themselves of the fee -based enrichment or academic programs that may be available to them through the schools or communities. In some cases we have successfully received CDBG funds and other sources from our City partners to help support these efforts. With the City's help, these children will have the opportunities they need to build academic and social skills. •• 327 .. 9065 Haven Avenue, Suite 100. Rancho Cucamonga, CA 91730 909.483.2444 Fax 909,483. 2448 u^Uonalcore.c- We are appreciative of the City of La Quinta's commitment to providing safe, quality housing for all of its residents, and we are hopeful that the City will extend that commitment to ensuring that all of its resident,; have access to the full range of services they need. We would be happy to meet with you, and to take you on a tour of the program at Vista Dunes. George Searcy, Executive Director of Hope Through Housing, will give you a call next week to discuss next steps. Sincerely, Alfre o - vicS h VP, uisitions National CORE 328 • HOPE THROUGH HOUSING FOUNDATION • • PROPOSAL TO THE CITY LA QUINTA • • AFTER SCHOOL AND BEYOND HELPING AT RISK YOUTH SUCCEED HOPE through HOUSING FOUNDATION INTRODUCTION Hope Through Housing Foundation (Hope) is requesting $50,000 from the City of La Quinta to support year round after school programming for children and youth residing in and around the Vista Dunes Courtyard Homes affordable housing community. Hope, in partnership with the Family Desert YMCA, currently offers After School and Beyond five days per week during the school year. Additional funds from the City of La Quinta will be combined with an awards grant from the Home Depot Foundation ($29,000) to ensure that these at -risk children have additional access to the academic, social, and emotional support during the summer and minimal days increasing their chances for school and life success. THE NEED Research has identified low academic achievement, negative peer relationships, poverty, and lack of adult supervision between the hours of 3:00 and 6:00 p.m. as reliable predictors of juvenile delinquency, including criminal and gang activity. These have been demonstrated to increase the incidence rates of high risk behavior and, subsequently, the decreased likelihood of completing high school. Conversely, at -risk children and adolescents who spend the after school hours engaged in high quality, adult supervised activities have better academic and social outcomes. These improved outcomes include reduced juvenile delinquency and gang involvement, and higher rates of high school graduation. Such outcomes affect not only the at - risk youth but the broader communities in which they live. Vista Dunes Courtyard Homes Vista Dunes Courtyard Homes is an affordable housing community managed by Hope's partner organization, National Community Renaissance. Completed in 2008, Hope began providing after school services in September 2008. Vista Dunes houses some of the most economically challenged families in the city; the median income of residents is currently $21,000 compared to a median household income of $78,000 for the City of La Quinta. Because the City of La Quinta is relatively affluent (median annual household income in the city in over $78,000), there are limited free or reduced cost services available to families who need help for children struggling in school or who simply need a safe place to go in the afternoon. Many local afterschool programs are fee -based and unaffordable to Vista Dunes families. Additionally, the School -based programs that are funded through state and federal programs have limited enrollment (84 students in elementary school and 111 students at middle schools). 329 Hope Through Housing Foundation 9055 Hz,en Asec,,c Suite tuC I Rancho Cucamonga CA 91730 Proposal to the City of La Quinta T 909 483 2444 i F 909 476 591 J Page 1 of 4 W www. � Furthermore, families who live in affordable housing communities traditionally face transportation and scheduling challenges that often preclude them from being able to enroll their children in either academic assistance programs or in enrichment activities. Most of these children come home in the afternoon to empty apartments. A recent survey of After School and Beyond parents across Southern California revealed that up to 81% of parents feel they cannot help their children with their homework either because do not have the time, or lack the ability. These children need additional support if they are to succeed in school, avoid criminal activity, and become productive members of their communities. PROGRAM DESCRIPTION: AFTER SCHOOL AND BEYOND After School and Beyond is Hope's signature after school program that nurtures children from low- to moderate -income families so they can become academically competitive and prepared for life-long learning. Because Hope's services are housing -based and part of a larger community collaborative, they offer a unique opportunity to interact with the whole family, thereby having a greater impact. On -site community learning centers provide a literacy -rich environment equipped with proper physical space, computers, books, and other academic resources. After School and Beyond combines age -appropriate academic support (including homework assistance and tutoring) with enrichment activities and a violence prevention curriculum for children in grades K-8. In addition, a family involvement component strengthens the support services available to children and youth. • Tutoring and Homework Assistance: Each day, youth receive one hour of homework assistance. During this time, students have access to a fully furnished computer laboratory with high speed intemet access. Students can use this lab to do computer -based homework and access instructional software. • Balanced Literacy: Each of Hope's community leaming centers are literacy -rich environments where students have access to a leveled reading library and are encouraged to select from age appropriate selections to read for pleasure. Learning centers are designed so that students are surrounded by print materials, and trained staff guide students in shared reading activities. Additionally, staff incorporates writing throughout the afternoon both through modeling and by encouraging independent student writing activities and projects. • Project based learning: Students work together on projects that support in -school learning. Keeping at -risk youth engaged in learning from real life circumstances help these students connect school to life. • Anti -Violence Curriculum: Hope uses the nationally acclaimed PeaceBuilders curriculum to help youth develop supportive peer and adult relationships. PeaceBuilders is designed so that the curriculum is incorporated into the program environment. Using such activities as praise notes and the Peace Pledge helps students develop problem solving skills and learn to resolve conflicts and process emotions on a daily basis. As students become comfortable with their emotions and ability to communicate, they gain confidence in themselves and are better able to withstand negative peer pressure. These activities are designed to help students: a) be productive in school and in using free time wisely; b) participate in groups and care for others; c) avoid unhealthy choices and; d) adapt to multiple social settings. 330 Hope Through Housing Foundation 4065 Haven A.er�oe Suite 100 Rafidw Cucamonga CA 91730 Proposal to the City of La Ouinta Page 2 of T 9J9 383 2444 I F 909 476 5911 w ww 'r9 Community Partnerships: Hope creates partnerships with local affiliates to provide staffing for After School and Beyond. In La Quinta, Hope partners with the Family YMCA of the Desert to provide on -site staffing and programming for the Vista Dunes community. Hope chose the Family YMCA of the Desert because it is a well respected organization with a long history of providing quality after school programming in the desert regions. Both Hope and the YMCA are committed to partnerships that share resources and utilize shared strengths in order to provide quality programming that not only benefits the children and youth that attend but that are also part of the larger community. Program Objectives and Outcomes: By providing year round five day a week programming to residents of the Vista Dunes apartment homes and surrounding neighborhood, Hope will achieve the following objectives: • After School and Beyond will maintain an average daily attendance (ADA) of thirty (30) low to moderate income children and youth • After School and Beyond will be supplemented with two (2) family events per quarter (8 per year). • After School and Beyond will add special summer activities such as swimming, "camps", and other thematic learning and enrichment activities. Additionally, National CORE's Department of Research and Evaluation provides outcome evaluation as well an ongoing program monitoring to guide Hope in meeting its objectives. Using site observations, pre and post measurement tools and surveys, the following components of each After School and Beyond program site are reviewed: • Physical and Emotional Safety • Staff -child relationships • School engagement • Social problem solving • Peer relationships • Student and parent satisfaction • Staff satisfaction and training needs An evaluation report is published yearly. Program changes and staff training are guided by this report, and by ongoing needs assessment and feedback. ORGANIzATioN SUMMARY Founded in 1998, Hope Through Housing Foundation (Hope) is the social services arm of National Community Renaissance (National CORE) --a non-profit housing development organization dedicated to neighborhood revitalization and enhancement. National CORE builds and manages quality, service -enriched affordable housing nationwide. Its current portfolio includes 71 family and senior properties nationwide, 54 of which are located in five counties across Southern California. Twelve of these are located in Los Angeles County. Hope was developed to ensure that each National CORE property provides high -quality social services to its residents. This unique relationship provides an integration of best practices that changes neighborhoods and re -shapes families. Together, the combined mission of Hope Through Housing Foundation and National CORE is to provide quality affordable housing and community services that result in healthy, stable, and successful individuals, families, and communities. 331 Hope Through Housing Foundation 9065 Haver Avenge SU4e 100 Rancho Cucac onga CA 91730 Proposal to the City of la Quinta 909 493 2444 ' F 909 476 5912 Page 3 of 4 W To achieve this mission, Hope has identified three key areas in which quality services can have long term impact on individuals, families, and communities. This has resulted in a focus on three key initiatives, each with research driven objectives. ♦ Child Development Obiective: Children start school ready to learn. In partnership with quality licensed providers such as Head Start, Hope offers quality preschool opportunities on some National CORE properties. ♦ Youth Development Objective: Youth are academically competitive and prepared for life long learning. After School & Beyond is Hope's comprehensive program that includes academic enrichment activities; nutrition education and recreation; and violence prevention. ♦ Senior Wellness Obiective: Older adults maintain their health and independence through active participation in their community. On -site senior service coordinators provide a combination of structured activities that help seniors remain socially connected to the community, maintain their physical fitness, and meet basic nutritional and other health needs. CONCLUSION Children who live in affordable housing face many risks to their school and life success. National CORE, Hope through Housing, and the YMCA of the Desert have a well -developed partnership that effectively and efficiently provides the families of Vista Dunes with high quality services for children, youth and families to help mitigate those risks. The support offered by the program goes far beyond homework assistance or recreational activities; it provides a safe nurturing environment where these children build positive peer and adult relationships. With the city's support, we can expand After School and Beyond to include summer sessions and extended hours on minimal school days to provide low income youth with a continuum of service year round. Hope Through Housing Foundation Proposal to the City of la Quinta Page 4 of 4 332 9065 Haven Avenue Suite 100 . Rancho Cucamonga A 91730 T 909 483 2444 F 909 476 -- W .1 BOARD MEMBERS Victory Grand 4"10 Via Linda Lo Quinta CA 92253 Doug Forsberg 49419 Avenida Vista Bonita Lo Quinta CA 92253 Shirley Gray 78601 DeaconDriveE. La Quinta CA 92253 Greg Solis 78-015 Main Sheet La Quinta CA 92253 Deborah Rubin to Quinta, CA 92253 Julia Burt, Any at Law La Quinta, CA 92253 Jacque Linlecum 79-680 Via Sin Cuidado Lo Quinta, CA 92253 OLD TOWN ARTISAN STUDIO A 501(cx3) Public charity 26.4437293 7&100 Main Sheet A 104 to QuiMa, CA 92253 May 7, 2010 City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 Dear Mayor Don Adolph and Members of La Quinta City Council, Old Town Artisan Studio and its Board greatly appreciate your consideration of our request to the City of La Quinta to match privately donated funds of $25,000.00 in support of our ongoing work in the community. Because this request is larger than the normal grant funds allotted, we are bringing this to you at budget planning time. Please do not hesitate to contact me directly if I can supply any further information or answer any questions regarding our proposal, our mission, or our plans to serve in our community. Sincerely yours, Lin Garretson Executive Director Old Town Artisan Studio ofc 760-777-1444 cell425-766-9009 Lin@otanisan.com www.otailisan.com 333 Old Town Artisan Studio Request for Matched Funds Grant Friday, May 7, 2010 Old Town Artisan Studio opened its doors one year ago in March. We are often told by many among the high volume of walk-in visitors how much our studio is an appreciated and valued asset to the Old Town experience and to our City of La Quinta. Our studio is unique in its mission and purpose to offer a high quality, clay oriented art experience to as many (of all age and incomes) as possible. Recognizing the therapeutic value of a socially interactive, creative, hands-on artistic endeavor, we are a 501(c)(3) charitable organization, which serves other charities in La Quinta and. Coachella Valley through our non -fee based programs. We also serve the public with many interesting fee paid class opportunities which add to the fun and convivial atmosphere of the studio. Our paid classes also help to support the non -fee based programs and our operating expenses. Our Artisan/Instructors are well qualified with years of teaching experience in potters wheel work, sculpture and hand building. While we do not offer "clinical art therapy" per se, our clients do receive many of the same benefits of very expensive clinical programs. A quote from the International Art Therapy Organization states that "Art has the potential to change lives and often in profound ways. When words are not enough, we turn to images and symbols to tell our stories ... and in telling our stories we often find emotional reparation and transformation." Because so many creative programs have been cut from the budgets of schools and state facilities we are aware of an even greater need for our services. We are hopeful to rise to that need by adding to our programs of outreach which already extend to Boys and Girls Club, Big and Little Sisters, Salvation Army, Downs Syndrome Group, Braille Institute, Senior groups, Cancer Survivors, La Quinta High School mainstreamed impaired students, and others. As is the case with many organizations, our mission has evolved and intensified toward our non-profit programs since its initial conception. When our first $5,000 grant came in support of our non -fee based programs, our donor asked that we request matched funds from the City of La Quinta so that we could make a significant impact in La Quinta with our non -fee programs. Having seen first hand the impact on the self-esteem of special needs teens, the interaction & physical improvements with seniors, the shared sympathy, wisdom and encouragement of our 'Bridging the Gap" cross generational classes, we have become very focused, intentional and dedicated to providing these programs to as many as funds will allow. One hundred per cent of our recent City of La Quinta grant of $5,000 went directly into our restricted charitable organization account and is specifically being used to cover hard costs of our non -fee based classes serving La Quinta residents. 334 We respectfully ask that the City of La Quinta again match donated funds with us as we expand our outreach to many other groups who have requested our services and with whom we are in process of creating programs especially those aimed at full-time residents of La Quinta over this Spring, Summer and Fall seasons. Our current list of 7 (Executive Board Members and 24 Artisan Members all live full-time or seasonally in La Quinta and enthusiastically support the studio's activities and presence in Old Town Village of La Quinta. Our board members as well as many La Quinta and Coachella Valley residents use our fee based classes and donate time and services in kind to help grow our studio into a shining star and a destination attraction of the village and La Quinta in general. We are proceeding with a sincere and concerted effort toward financial sustainability including the implementation of new paid programs and fund raising ,{ events. Current plans include: 3 day summer camps for kids, v home school partnering, after school programs, after hours 5 events for social groups and well-known artists teaching workshops and shows. Additionally, we will partner with American Heart Association, Stroke Awareness, Salvation Army, and Mourning Star in fund raising events. This Spring our sidewalk ceramic egg painting activity was wonderfully received and we have several other interactive and studio events planned for the coming months. Currently, Old Town Artisan Studio conducts 144 non -fee t n student class experiences per month. We ask that the city match $25,000 of our recently donated funds. Of that amount y , one hundred per cent (100%) of that funding would go directly to serve our non -fee based programs, providing approximately 200 class experiences per month for the youth special needs and seniors of our valley. We are anxious to serve our current request list including: YMCA summer camps and other ongoing; programs, Vista Dunes after school programs, Wolff Waters, Boys & Girls Club, Big Brothers/Big Sisters, Salvation Army, La Quinta High School special needs, La Quinta Senior Groups, Washington Park cancer survivors, stroke and heart attack survivors, Alzheimer's support groups, grief therapy groups and senior special needs groups. Alzheimer's patients and autistic children. Donations in 2010 Anenrinotis Donations $20,000 wavy and Saar Campbell 200 Deutsch Famay Foundation 800 David 8 RLIhie Schatz 50 Tarbetl Family FtKW 1.000 Bill Jackson 50 Sandra Leland Fund 1,000 Lynn Beyer 100 City Of LOBO Bill Dodd 100 Jay Green 900 John 8 Dianne Mullin 200 wtndanrere Real Estate 1500 Catherine Duke 500 Spence Lehman 500 Silvia VoortYes 500 Jeff Gelderman 308 Nan 8 Jan Newman 200 Grand 8 Go. Inc. 1200 Delta Davis 200 Twenp«nvee Boyd MenDys 6900 Donlan 6 Janet Cumi pern 200 Betty Bushman 100 Fund Raiskq 12,00 Lucklda Kelly 100 TOTAL $49.580 Old Town art .:...... .: .... :... _ ;, ::., ;, ,... r. 335 CINCINNATI, ON 45201 Date: ' Dr' j 2 % LOOJ OLD TOWN ARTISAN STUDIO INC C/O JULIA E BURT - 78-100 MAIN ST STE 104 LA QUINTA, CA 92253 Dear Applicant: Employer Identification Number: 26-4437263 DLN: 17053219313009 Contact Person: JACOB A MCDONALD ID8 31649 Contact Telephone Number: (877) 829-5500 Accounting Period isnding: December 31 Public Charity Status: 170 (b) (1) (A) (vi) Form 990 Required: Yes Effective Date of Exemption: March 4, 2009 Contribution Deductibility: Yes Adde-dwn wppaiee: No We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code. Contributions to you .are deductible under section 170 of the code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c)(3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity tinder the Code section(s) listed in the heading of this letter. Please see enclosed Publication 4221-PC, Compliance Guide for 501(c)(3) Public Charities, for some helpful information about your responsibilities as an exempt organization. CWZ OLD TOWN ARTISAN STUDIO INC We have sent a copy of this letter to your representative as indicated in your power of attorney. Sincerely, en Cyam. r ZF � 1f �. (Se-' 336 OFFICERS: JOHN M. FOSTER PRESIDENT HOWARD LESTER FIRST VICE PRESIDENT LARRY LICHLITER TREASURER DAVID J. ERWIN SECRETARY ERNIE DUNLEVIE SECOND VICE PRESIDENT DIRECTORS_ DAVIDI. ERWIN' IOHN M. FOSTER' THOMAS J. GORDON GREG HELM STEVE HUBBARD IOEKIRBY IOHN LANE HOWARD LESTER- LARRY LICHLITER' VICTOR LOBUE le. ROGER LOW PAUL LYON KEVIN MaGUIRE STEVE MORTON RICHARD A. RAMHOEF LAMES R. REED CLARKE RHENEY DAVIS SEZNA DICK R. ZEIGLER TOURNAMENT CHAIRMAN LARRY O. THIEL TOURNAMENT DIRECTOR MICHAELE. MHSHORPE DIRECTORS EMERITUS ERNIE DUNLEVIE' ROBERTR BRENNAN IOHN E. EVENSON EUGENE W EISBERG 1EXECUTIVE COMMITTEE, (760)346-8184 1-888-MR B HOPE FAX (760) 346-6329 Website: www.bhcc.com _ .nail: bhccadmin@bhcc.com BOB HOPE CLASSIC POST Office Box 865, Rancho Mirage, California 92270 Bob Hope Classic Building, 39000 Bob Hope Drive, Rancho Mirage, California 92270 May 14, 2010 Mr. Don Adolph, Mayor, And Members of the City Council City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Dear Mr. Mayor and Members of the City Council: We are so very pleased to provide you with this report on the 2010 Bob Hope Classic along with our request for a third joint marketing agreement for 2011. We feel the past two years have been quite successful and look forward to an even more fruitful year in 2011. Contained in this letter is 1. A review of last year's tournament, including a. Marketing b. Attendance c. Economic Impact d. Community involvement e. Charities. 2. A look ahead at the 2011 Bob Hope Classic 3. A Request for participation by the City of La Quinta in the 2011 Bob Hope Classic We are very happy to report that the 2011 Bob Hope Classic will, once again, be played on courses within the City of La Quinta; the same four courses and rotation as 2010, in fact. Additionally, La Quinta Resort and Spa will again serve as our Official Hospitality Partner and host many of our players and evening events. We're especially happy to have Homewood Suites open this year so we can attempt to accommodate even more guest in La Quinta. 337 i FOP. City of La Quinta and The 2010 Bob Hope Classic Marketine. In 2010 the Bob Hope Classic far exceeded the marketing impact called for in the Supplemental Marketing Agreement. The benefits the City of La Quinta garnered from our advertising programs included: 1. Local Advertising (Featuring City of La Quinta Logo/fag) a. Outdoor i. Twelve (12) Boards for three months (November through January) ii. Four unique designs were used on these billboards b. Desert Sun Newspaper i. 1,200 Column inches ii. 42 unique insertions c. Local television i. 782 30-second television spots 1. Cable and local network affiliates ii. Two unique commercials 2. Regional/National Advertising and Marketing (Featuring City of La Quinta Logo/fag) a. Six (6) Southern California Lifestyle and/or Golf Magazines i. Advertisement was developed by City of La Quinta ad agency promoting the City ii. Emphasis in Southern California feeder markets of Los Angeles and Orange County b. Digital marketing ("eblasts") to 60,000 email addresses purchased from the PGA TOUR i. 150-mile radius, excluding Coachella Valley ii. Offer: Ticket and Room package 1. In cooperation with Embassy Suites and La Quinta Resort and Club c. Online banner advertising in key feeder markets i. San Francisco, Seattle, Minnesota, Chicago, Salt Lake City, and Portland d. Website i. New design and functionality 1. Increased traffic from 200,000 page views in 2009 to 300,000 2. All La Quinta Hotels and Restaurants were provided prime display spots e. Social Media: i. 100% incremental to 2010 Supplemental Marketing Agreement ii. Facebook and Twitter 1. Each had greatest number of followers of any comparable PGA TOUR event 2. Ample display of City of La Quinta logo/tag 338 Attendance. The lack of "gates" and fences on the four courses prohibits us from precisely quantifying the number of fans on -course. However, we can report the following credentials distributions. 1. Full Tournament Badges: 27,300 a. Good for all five days of tournament b. Represents up to 135,500 "fan days" 2. Daily Tickets: 53,000 3. Hospitality guests (people provided with credentials and access to Hospitality Tents on the course): 5,100 4. Guests at private functions at homes on the courses are substantial but not tracked. Economic Impact. With no formal economic impact study conducted in 2010, there is no ability to precisely gauge the economic impact. We do know, from the study undertaken in 2009 by the City of La Quinta, that the average daily expenditures by fans are substantial. 1. 75% who attended stayed at least one night 2. 47% stayed 3 to 9 days 3. 87% reported seeing Bob Hope Classic advertising 4. Average daily expenditures in the City of La Quinta was $368.66 a. Food and Drink: $107.70 b. Shopping and Gifts: $81.96 c. Entertainment and Events: $88.03 d. Lodging: $90.97 Community Involvement. Here again, the Bob Hope Classic is pleased to have over - delivered to the City with additional community activities. These City of La Quinta involvement activities included: 1. La Quinta High School: The sports teams were able to sell daily tickets and retain 100% of the proceeds. 2_ Chamber of Commerce: a. Ticket sales — The Chamber sold weekly badges and retained 15% commission. b. Mayor's "Classic Kick Off Breakfast" i. Monday of Tournament Week ii. Held in Bob Hope Club overlooking 18a' green at PGA WEST iii. Past Champion David Duval featured 3. Old Town La Quinta/The Village a. Second year of Bob Hope Classic retail store in Old Town b. Charity check distribution held in Old Town i. Participation by Mayor Adolph ii. Participation by assorted celebrities 4. City of La Quinta Restaurants a. Seven (7) restaurants featured at Classic Celebration "Jam Session" Parry b. "Passport to Fine Dining" i. Thirteen (13) La Quinta restaurants participated 1. Each featured a "Classic" food or beverage item 339 3 ii. BHC provided "passports" and promotional materials at no charge 1. Encouraged visitors and residents to visit up to six different restaurants in order to earn free Daily Tickets Charities. Once again Mayor Adolph served on the Charity Evaluation committee and the distribution of checks was held in La Quinta. Celebrities Yogi Berra, Tom Dreesen and La Quinta's own Bill Devane were on hand to help with distributions. There was significant news coverage (television and newspaper) of this event. It should be noted that even without a title sponsor in 2010, the Bob Hope Classic remained steadfast in its support of local charities by distributing $1,540,000. This brought the total to nearly $50,000,000 to date. 2011• The New Hope Our mission for the 2011 Bob Hope Classic is to make it the "greatest golf event anyone could experience." By anyone, we mean the Professional, Celebrity, and Amateur contestants, but also the fans, our sponsors and the City of La Quinta. By "experience" we mean the caliber of golf, the treatment of the contestants, the on -course experience the fans will enjoy (access, food and beverage, fan interaction areas, and more), and even, to the degree we can influence it, the treatment our fans receive in the restaurants, shops and hotels in La Quinta. We want each guest to rave about the Bob Hope Classic — and the City of La Quinta. Even without a title sponsor confirmed at this time (and as the search and negotiations go on), we stand filly committed to a) support the charities in the Valley and b) rebuild "the Hope" into the prestigious, world -class event it has been. Enhanced Tournament Experience. 1. For the contestants we intend to introduce such amenities as a. Concierge services b. Reduced room rates at local hotels c. "Stay with Locals" program for caddies and younger professionals d. Additional evening events 2. For the fans a. Work diligently to attract higher profile professionals and celebrities i. Currently in personal contact with many key players/celebrities b. Expand on the tremendously successful Hope Square c. Expand the "Experience of 17 Green" d. Lower credential costs e. Maximize accessibility 340 4 Request for 2011 SUDPOrt from City Of La Quinta With the 2011 courses all in the City of La Quinta again, we want to build on our terrific relationship. The impressive team spirit that has developed between your staff and ours is the reason we have been able to over -deliver on many of the areas defined in the Supplemental Marketing Agreement of last year. We also understand the strains placed on cities by State and Federal governments — and the economy in general. For this reason we are suggesting that the Bob Hone Classic deliver as much or more than 2010 while the contribution from the City of La Quinta be less than last year. Specifically, we are requesting the following "in -kind" services from the City of La Quinta: 1. Fire/Emergency/Medical: Not to exceed $25,000 (same as 2010) 2. Recycling/Waste Management: Not to exceed $15,000 (same as 2010) 3. Police: Not to exceed $90,000 (a reduction of $15,000 from 2010) Discussion. Last year, we are told, the actual expenditure for police services was $66,000. However, we experienced some severe traffic congestion problems, especially on the final day of play at the intersection of Avenue 54 and Jefferson. We would like to request enough police personnel to avoid this issue in 2011. Also, we fully expect our PGA TOUR players and our celebrities to be higher profile individuals next year which will likely require additional on -site security. We believe the information contained herein is quite complete; however please do not hesitate to call on us for any further clarifications and/or information we might have available. Very truly yours, XOOOO Greg J. Helm Bob Hope Classic Chairman, Marketing Committee Cc: Doug Evans, City of La Quinta Edie Hilton, City of La Quinta Maria Casillas, City of La Quinta Deborah Powell, City of La Quinta Larry Thiel, Bob Hope Classic Tournament Chairman Scott Easton, Bob Hope Classic Operations Director 341 June 3, 2010 Staff Outline for Fiscal Year 2010/2011 Preliminary Budget City Manager - 5 minutes • Summary of Financial Condition • Summary of Preliminary Budget • Summary of Revenues 1. Expenditures 2. Review Items Listed on Transmittal Letter Finance Director - 15 minutes • B-1 - Present Organizational Chart • B-9 - Review of community profile which compares changes in the categories listed. • B-7 - Present: General Fund Revenue Pie Chart which shows percentages. Mention that Pages D-1 through D-5 graph major revenue items and we are prepared to go over them if requested. • B-6 - Present General Fund Operating Expenditures Pie Chart - not net of reimbursement. This indicates in what areas the City is directing its efforts. • B-5 - Present City, RDA, Financing and Housing Authority expenditures by component - this is how each dollar of total expenditures is broken down. • C-1 - Review of the Budget Summary by Fund which brings together the financial activities of all the City, RDA and Financing Authority Funds. 342 • C-5 - Review of reimbursements to the General fund from other funds - other funds pay for personnel and operating expenditures that are recorded in the General Fund. • Section E - Explanation of Department by Department overviews of City operations. • 1-1 & 1-2 - Review of the City capital improvements approved by the Council in the Five Year Capital Improvement Plan. Question & Answer Period 343 City of La Quinta FY 2010/2011 - Major Highlights Staff Resources: Reduced Funding fora Principal Planner Reduced Funding for a Senior Engineer CaPbl Spending -$ Major Projects - Washington St Apts Rehabilitation Si verRock Canal Jefferson Street Parkway Landscaping (Vista Grande to Westward Ho) Dune Palm Rd Street Improvements Highway 111 Median Landscape improvements Village Land Acquisition Washington St. Dual Left at Ave 48 Traffro Signal - Eisenhower Dr and Sinaloa REVENUES An Funds Anticipated Fund Sources Three Major Fund revenues: General Fund RDA PART Debt Service 1 RDA PA#1 Debt Service 2 General Fund Anticipated Funding Sources (A) Major Sources of General Fund Revenues Sales Inisrgovenunental Motel Room Tax EXPENDITURES All Funds Anticipated Uses Three Major Fund Fpenditures: Capital Projects RDA PA 1 Debt Service Fund RDA PA 2 Debt Service Fund OTHER Green & Sustainable Environmental Goals General Fund Anticipated Expenditures (B) SuO-W(Deficit) (A){B) 21-May-10 Department Planning Public Works $ 6,267,558 1 1 $ 22,657,314 1 1 $ $ 7,300.000 3 6.000.000 $ 2,161,048 $ 1,812,199 S 1.321,624 $ 3.900,000 $ 445,018 $ 430,000 $123,008,321 1 1 $133,618.670 1 1$ ( 533,998,738 i38,930.755 i (4,932 i39,648,800 543,378,400 $ (3,729 522,293,800 $ 22,811,800 $ (518 540,141,732 $45.314,597 S (5.172 19.52% 19.24% 0.28% 27.29% 34.96% -7.67% 12.50% 11.45% 1.05% $149,480,082 $183,771.924 $7.051.012 $23,235.768 $44.177,522 $50,491.815 $30,068,262 $23.548,858 $ (34.291 $ (16.184.756, $ (6,314,293; $ 6.519.404 $371,W9 1 1 $605,282 1 1 $ $40,086,424 1 1 $ 45.303,288 1 1 $ ATTACHNItN I b City of La Quints Resource Allocation Plan Revenue/Expenditure Summary Five Year Forecast June 14,2010 Approved Five Year Estimate 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 Operations Expenditures 39,331,130 41,514,279 44,254,996 45,998,207 48,433,857 50,357,600 TOTAL OPERATIONS EXP 39,331,130 41,514,279 44,254,996 45,998,207 48,433,857 50,357,600 Less: General Fund Revenues 33,998,738 34,158,564 35,321,435 36.231,895 37,173,082 38,146,189 Sub -Total Variance (5,332,392) 7,355,715 (8,933,561) 9,766,312 (11,260,775) (12,211,411 Less: Reimbursements Gas Tax Fund 1,016,184 1,016,184 1,016,184 1,041,589 1,067,629 1,094,320 Lighting & Landscaping Civic Center Developer Impact Fee Capital Improvement Fund Library&Museum Fund AB 939 965,300 201,758 25,750 1,703,490 69,209 965,300 201,758 69,122 1,756,147 69,209 965,300 201,758 0 1,791,300 69,209 989,433 201,758 0 1,845,000 69,209 1,014,169 201,758 0 1,900,400 69,209 1,039,523 201,758 0 1,957,400 69,209 RDA Reimbursements to General Fund 2,002,503 2,002,503 2,002,503 2,002,503 2,002,503 2,002,503 Total Reimbursements 5,984,194 6,080,223 6,046,254 6,149,492 1 6,255,668 6,364,713 Transfers In CDBG SCAQMD COPS & JAG Grants Total 30,000 4,300 124,500 30,000 4,300 100,000 30,000 4,300 100,000 30,000 4,300 100.000 30,000 4,300 100,000 30,000 4,300 100,000 158.800 134,300 134,300 134,300 134,300 134,300 Transfers Out Police/Fire Agreements Total 2,000 783,454 2,000 468,750 2,000 272,500=(3,739,520)(5,064,057) 2,000 2,000 2,000 0 785,454 470,750 274,500 2,000 Application of reserves 0 0 0 0 TOTAL VARIANCE 25,148 (1,611,942) (3,027,507) (5,714,398) 345 City of La Quinta Resource Allocation plan Revenue Summary Five Year Forecast Approved Five Year Estimate 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 TAXES Property Tax No Low Property Tax Distribution Property Tax- Statutory Payment Document Transfer Tax Sales Tax Sales Tax Reimbursement Transient Occupancy Tax Franchise Tax TOTAL TAXES 2,109,900 4,073,000 326.600 384.300 4.977.750 1,659,250 4,251,000 1,454,600 2,109,900 4,073.000 326,600 384.300 4,977,750 1,659,250 4.251,000 1,454,600 2,109,900 4.073,000 326,600 384,300 4,977,750 1.659,250 4,251,000 1,454,600 2,162,600 4,174.800 334,800 393.900 5,102.150 1,700,750 4,357,300 1,491,000 2.216,700 4,279,200 343,200 403.700 5,229,750 1,743,250 4,466.200 1.528,300 2,272,100 4,386,200 351,800 413,800 5,360,450 1.766,850 4,577,900 1.566.500 ,400 19,236.400 19,236,400 19,717,300 20,210,300 20,715,600 LICENSE 3 PERMITS Business License Animal License Building Permits Plumbing Permits Electrical Permits Mechanical Permits Garage sale permits Misc. Permits TOTAL LICENSES a PERMITS 00 00 F200,0130 00 00 00 15,000 50,000 288,400 29,700 200,000 25,000 19,000 28,000 15,000 50,000 288,400 29,700 200,000 25,000 19,000 28,000 15,000 50,000 295,600 30,400 205,000 25,600 19,500 28.700 15,400 51,300 303,000 31.200 210,100 26,200 20,000 29,400 15.800 52.600 310,600 32,000 215.400 26.900 20,500 30.100 16,200 53,900 655,100 655,100 655.100 671,500 688,300 705,600 FEES General Government Fees Community Services Fees Finance fees Bldg 5 Safety Fees Community Development Fees Public Works Fees TOTAL FEES 4,000 337,100 8,100 250,000 50,000 235,500 4,000 337,1 DO 8,100 250,000 50,000 235,500 4,000 337,100 8,100 250,000 50,000 235,500 4,000 337.1 DO 8,100 250,000 50,000 241,400 4,000 337,100 8,100 250,000 50,000 247.400 4,000 337,100 8,100 250,000 50.000 253,600 884,700 884.700 884,700 890,600 896,600 902,800 INTERGOVERNMENTAL Motor Vehicle In -Lieu Off Hwy Vehicle License Motor Vehicle Code Fines Parking Violations Misc Fines CSA152 CVWD Federal Grams State Grants County Grants County Fire Service Cretlit - Station 32 County Fire Service Cretlit- Operations TOTAL INTERGOVERNMENTAL 3.627,800 0 102,900 56,700 166,500 250,000 16.800 15.000 0 50,000 0 4,993,488 3,627,800 0 102,900 56,700 166,500 250,000 16,800 0 0 50,000 0 5.166,314 3,627,800 0 102,900 56,700 166,5130 250.000 16,800 0 0 50,000 0 6,331.165 3,718.500 0 102.900 56,700 166,500 250,000 16.800 0 0 50,000 0 6.647,745 3,811,500 0 102,900 56.700 166.500 250,000 16,800 0 0 50,000 0 6.980,132 3,906,800 0 102,900 56,700 166.500 250,000 16.800 0 0 50,000 0 7,329,139 91279,188 9,439,014 10,601,885 11,009.145 11,434,532 11.878,839 INTEREST 3,853,350 3.853,350 3,853.350 3,853,350 3.853,350 3,853,350 MISCELLANEOUS 90,000 90,000 90,000 90,000 90,000 90,000 TOTAL GENERAL FUND 33,998,738 34,158,564 35,321,435 36,231,895 37,173,082 38,146,189 Summary of General Fund Revenues TAXES LICENSE a PERMITS FEES INTERGOVERNMENTAL INTEREST MISCELLANEOUS TOTAL GENERAL FUND 19,236,400 655,100 884,700 9,279.168 3.653,350 90,000 19,236.400 655,100 884,700 9.439,014 3,853.350 90,000 19.236,400 655.100 884,700 10,601.885 3.853,350 90,000 19,717,300 671,500 890,600 11.009,145 3,853.350 90,000 20,210.300 688,300 896,600 11,434,532 3,853,350 90,000 20.715.600 705,600 902,800 11,878,839 3.853,350 90,000 33,998,738 34,158,564 35,321,435 1 36,231,895 37.173.082 38,146,189 346 City of La Quinta Resource Allocation Plan Operations Expense Summary By Program Five Year Forecast Approved Five Year Estimate 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 GENERAL GOVERNMENT: LEGISLATIVE 943,068 959,000 985,800 1,013,400 1,041,900 1,071,500 CITY MANAGER'S OFFICE 447,050 461,263 470.400 484,500 499,000 513.900 DEVELOPMENT SERVICES 1,759,800 1,805,746 1,841,900 1,897.200 1,954.200 2.012,800 MANAGEMENT SERVICES 1.440.250 1,481,13E 1,510,700 1,556.100 1,602.800 1,650,900 4,590,168 4,707,147 4,808.800 4,951.200 5,097,900 5,249,100 TOTAL GENERAL GOVERNMENT CITY CLERK 653,297 681,219 694,800 715,700 737.100 759,200 COMMUNITY SERVICES PARKS B RECREATION ADMIN 995.035 1,037,564 1,058,300 1,090,000 1,122,700 1.156,400 SENIOR CENTER 382,725 553,583 564,700 581,700 599,200 617.200 RECREATION PROGRAMS 192,925 199,207 203,200 209,300 215,600 222,100 LIBRARY 1.425,745 1,467,633 1,497,000 1,541,900 1,588,200 1,635,800 PARK MAINTENANCE 968,600 1,414,909 1,443,200 1,486,500 1.664,200 1,716,800 MUSEUM 277,745 288,514 294.300 303,100 312,200 321,600 4,242,775 4,961,410 5.060,700 5,212.500 7502,100 5,669,900 OTAL COMMUNITY SERVICES FINANCE: FISCAL SERVICES 983,530 1.024,969 1,045,500 1.076,900 1,109,200 1,142.500 CENTRAL SERVICES 274,300 319,951 326.400 336,200 346,300 356,700 1,257,830 1,344,920 1.371,900 1,413,100 1.455,500 1,499,200 TOTAL FINANCE BUILDING & SAFETY: BUILDING B SAFETY -ADMIN 331,200 345,023 352,000 362,600 373,500 3B4,700 BUILDING 856,000 896,587 914,500 942,000 970,300 999,400 CODE COMPLIANCE 940.750 1.026,607 1,047,100 1,078,500 1.110,900 1.144,200 ANIMAL CONTROL 368,990 412,554 420,800 433,400 446,400 459,800 CIVIC CENTER BUILDING-OPER 1,157,875 210,147 214.300 220,700 227,300 234,100 FIRE 4,911.481 5,168,314 6,331,185 6,647,745 6,980,132 7,329,139 EMERGENCY SERVICES 160,950 48,820 49,800 51,300 52,800 54,400 8.727,246 8,108,052 9,329,685 9,736,245 10161,332 10.605,739 TOTAL BUILDING & SAFETY POLICE POLICE 12,712.089 13,414,296 14,526,011 15,252,262 16,501,125 17.326,361 12.712.089 13,414,296 14,526.011 15,252,262 16.501,125 17,326,361 TOTAL POLICE PLANNING: ADMINISTRATION 626,095 850,638 867,700 893,700 920,400 948.000 PLANNING 609.100 635,746 648.400 667.900 688.000 708.600 1,235,195 1,486.384 1,516,100 1.561,600 1,608.400 1,656,600 TOTAL PLANNING PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 540,300 558,323 569,500 586.600 604,200 622,300 DEVELOPMENT SERVICES 717,535 756,551 771,600 794,800 818.700 843,300 MAINT/OPERATIONS- STREETS 1,710,925 2,495,393 2,545,300 2.621,700 2,700,400 2,781.400 MAINT/OPERATIONS- LTG/LANDSCAP 1,720.430 1,755,992 1,791,100 1,844.800 1,900,200 1,957,200 ENGINEERING SERVICES 1,223,340 1,244,592 1,269.500 1,307,700 1,346,900 1,387,300 5,912,530 6,810,851 Q947,000 7,1 55,600 7.370.400 7,591,500 TOTAL PUBLIC WORKS TOTAL GENERAL FUND OPERATING EXP 39.331,130 41,514,279 44,254,996 45,998,207 48,433,857 50,357,600 TRANSFERS OUT 785.454 470,750 274,500 257,000 193,250 2,000 GENERAL FUND REIMBURSEMENTS (5,984,194) 6,080223) 6,046,254 (6,149,492 6,255,668) 6,364,713) NET GENERAL FUND EXPENDITURES 34,132,390 35,904,808 38,483,242 40,105,715 42,371,439 43,994,887 347 City of La Quinta Resource Allocation Plan Personnel Allocation Five Year Forecast Approved Five Year Estimate 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 GENERAL GOVERNMENT: LEGISLATIVE 0.00 0.00 0.00 0.00 0.00 0.00 CITY MANAGER'S OFFICE 2.00 2.00 2.00 2.00 2.00 2.00 DEVELOPMENT SERVICES 5.50 5.50 5.50 5.50 5.50 5.50 MANAGEMENT SERVICES 5.50 5.50 5.50 5.50 5.50 5.50 13.00 13.00 13.00 13.00 13.00 13.00 TOTAL GENERAL GOVERNMENT CITY CLERK 6.00 6.00 6.00 6.00 6.00 6.00 COMMUNITY SERVICES COMMUNITY SERVICE- ADMIN 5.00 5.00 5.00 5.00 5.00 5.00 SENIOR CENTER 3.00 3.00 3.00 3.00 3.00 3.00 PARKS & RECREATION PROGRAMS 1.00 1.00 1.00 1.00 1.00 1.00 PARK MAINTENANCE 1.25 1.25 1.25 1.25 2.25 2.25 SILVERROCK 0.50 0.50 0.50 0.50 0.50 0.50 MUSEUM 0.00 0.00 0.00 0.00 0.00 0.00 10.75 10.75 10.75 10.75 11.75 11.75 TOTAL COMMUNITY SERVICES FINANCE: FISCAL SERVICES 9.00 9.00 9.00 9.00 9.00 9.00 CENTRAL SERVICES 0.00 0.00 0.00 0.00 0.00 0.00 9.00 9.00 9.00 9.00 9.00 9.00 TOTAL FINANCE BUILDING S SAFETY: BUILDING B SAFETY-ADMIN 3.00 3.00 3.00 3.00 3.00 3.00 CODE COMPLIANCE 8.50 8.50 8.50 8.50 8.50 8.50 ANIMAL CONTROL 3.00 3.00 3.00 3.00 3.00 3.00 BUILDING 7.50 7.50 7.50 7.50 7.50 7.50 EMERGENCY SERVICES 1.00 0.00 0.00 0.00 0.00 0.00 CIVIC CENTER BUILDING-OPER 2.00 2.00 2.00 2.00 2.00 2.00 25.00 24.00 24.00 24.00 24.00 24.00 TOTAL BUILDING 8 SAFETY PLANNING: ADMINISTRATION 4.00 4.00 4.00 4.00 4.00 4.00 PLANNING 5.00 5.00 5.00 5.00 5.00 5.00 9.00 9.00 9.00 9.00 9.00 9.00 TOTAL COMMUNITY DEVELOPMENT PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 3.00 3.00 3.00 3.00 3.00 3.00 DEVELOPMENT SERVICES 6.00 6.00 6.00 6.00 6.00 6.00 ENGINEERING SERVICES 5.00 5.00 5.00 5.00 5.00 5.00 MAINT/OPERATIONS-STREETS 11.25 11.25 11.25 11.25 11.25 11.25 MAINT/OPERATIONS- LIGHTING 1.00 1.00 1.00 1.00 1.00 1.00 26.25 26.25 26.25 26.25 26.25 26.25 TOTAL PUBLIC WORKS TOTAL -CITY PERSONNEL 99.00 98.00 98.00 98.00 99.00 99.00 POLICE 55.00 55.00 57.00 57.00 59.00 59.00 FIRE 25.00 25.00 29.00 29.00 29.00 29.00 80.00 80.00 86.00 86.00 88.00 88.00 TOTAL -CONTRACT PERSONNEL GRAND TOTAL 179.00 178.00 184.00 184.00 187.00 187.00 GRANDTOTAL/WITHOUT ANNEXATION 179.00 178.00 184.00 1 184.00 187.00 187.00 MR, City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 GENERAL GOVERNMENT: LEGISLATIVE Salaries 144,000 144,000 144,000 144,000 144,000 144,000 Benefits 111,000 113,200 118,900 124,800 131,000 137,600 Services & Supplies 688,068 701,800 722,900 744,600 766,900 789,900 Equipment 0 0 0 0 0 0 Total 943,068 959,000 985,800 1,013,400 1,041,900 1,071,500 Positions Total 0 0 0 0 0 0 349 City of La Quints Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 GENERAL GOVERNMENT: CITY MANAGER Salaries Benefits Services & Supplies Equipment New Positions Total 309,200 100,050 37,800 0 315,400 102,100 43,763 0 0 321,700 104,100 44,600 0 0 331,400 107,200 45,900 0 0 341,300 110,400 47,300 0 0 351,500 113,700 48,700 0 0 447,050 461,263 470,400 484,500 499,000 513,900 Positions City Manager Executive Assistant 1 1 1 1 1 1 1 1 1 1 1 1 Total 2 2 2 2 2 2 New Salary Costs 0 0 0 0FO 350 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 GENERAL GOVERNMENT: DEVELOPMENT SERVICES Salaries Benefits Services & Supplies Equipment 602,200 236,000 921,600 0 614,200 240,700 950,846 0 626.500 245,500 969,900 0 645,300 252,900 999,000 0 664,700 260,500 1,029,000 0 684,600 268,300 1,059,900 0 Total 1,759,800 1,805,746 1.841,900 1,897,200 1,954,200 2,012,800 Positions Assistant City Manager Economic Development Project Manager Management Assistant Executive Assistant Offioe Assistant 1 2 1 1 0.5 1 2 1 1 0.5 1 2 1 1 0.5 1 2 1 1 0.5 1 2 1 1 0.5 1 2 1 1 0.5 Total 5.5 5.5 1!.. I 5.5 351 City of La Quints Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 GENERAL GOVERNMENT: MANAGEMENT SERVICES Salaries 648,800 661,800 675,000 695,300 716,200 737,700 Benefits 204,700 208,800 213,000 219,400 226,000 232,800 Services & Supplies 586,750 610,538 622,700 641,400 660,600 680,400 Equipment 0 0 0 0 0 0 New Positions 0 0 0 0 0 1,440,250 1,481,138 1,510,700 1,556,100 1,602,800 1,650,900 Total Positions Assistant City Manager 1 1 1 1 1 1 Management Analyst 1 1 1 1 1 1 Management Assistant 1 1 1 1 1 1 Human Resources/Risk Manager 1 1 1 1 1 1 Executive Assistant 1 1 1 1 1 1 Office Assistant 0.5 0.5 0.5 0.5 0.5 0.5 Total 5.5 5.5 5.5 5.5 5.5 5.5 New Salary Costs 0 0 0 0 0 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 CITY CLERK CITY CLERK Salaries 392,600 400,500 408,500 420,800 433,400 446,400 Benefits 181,600 185,200 188,900 194,600 200,400 206,400 Services & Supplies 79,097 95,519 97,400 100,300 103,300 106,400 Equipment 0 0 0 0 0 0 New Positions 0 0 0 653,297 681,219 694,800 715,700 737,100 759,200 Total Positions City Clerk 1 1 1 1 1 1 Deputy City Clerk 2 2 2 2 2 2 Secretary 1 1 1 1 1 1 Office AssistantlReceptionist 1 1 1 1 1 1 Office Assistant 1 1 1 1 1 1 6 6 1 6 6 6 6 Total New Salary Costs 0 0 0 0 0 353 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2010-11 201712 2012-13 2013-14 2014-15 2015-16 COMMUNITY SERVICE ADMINISTRATION Salaries 373,000 380,500 388,100 399,700 411,700 424,100 Benefits 160,600 163,800 167,100 172,100 177,300 182,600 Services & Supplies 461,435 493,264 503,100 518,200 533,700 549,700 Equipment 0 0 0 0 0 0 New Positions 995,035 1,037,564 1,058,300 1,090,000 1,122,700 1,156,400 Total Positions Community Services Director 1 1 1 1 1 1 Recreation Supervisor 1 1 1 1 1 1 Recreation Supervisor 0.5 0.5 0.5 0.5 0.5 0.5 Recreation Coordinator 0.5 0.5 0.5 0.5 0.5 0.5 Senior Secretary 1 1 1 1 1 1 Office Assistant 1 1 1 1 1 1 Total 5 1 5 5 5 5 5 New Salary Costs 0 0 0 0 0 354 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 COMMUNITY SERVICE SENIOR CENTER Salaries 157,300 160,400 163,600 168,500 173,600 178,800 Benefits 81,700 83,300 85,000 87,600 90,200 92,900 Services R Supplies 138,725 309,883 316,100 325,600 335,400 345,500 Equipment 5,000 0 0 0 0 0 New Positions 0 0 0 0 0 382,725 553,583 564,700 581,700 599,200 617,200 Total Positions Recreation Supervisor 1 1 1 1 1 1 Senior Ctr Activities Coord 1 1 1 1 1 1 Senior Center Assistant 1 1 1 1 1 1 Total 3 3 3 3 3 3 New Salary Casts 0 0 0 0 0 355 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 COMMUNITY SERVICE PARK & RECREATION Salaries 97,900 99,900 101,900 105,000 108,200 111,400 Benefits 32,350 33,000 33,700 34,700 35,700 36,800 Services & Supplies 62,675 66,307 67,600 69,600 71,700 73,900 Equipment 0 0 0 0 0 0 New Positions 192,925 199,207 203,200 209,300 215,600 222,100 Total Positions Recreation Supervisor 0.5 0.5 0.5 0.5 0.5 0.5 Recreation Coordinator 0.5 0.5 0.5 0.5 0.5 0.5 Total 1 1 1 1 1 1 New Salary Costs 0 0 0 0 0 356 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 COMMUNITY SERVICE LIBRARY Salaries 0 0 0 0 0 Benefits 0 0 0 0 0 Services & Supplies 1,425,745 1,467,633 1,497,000 1,541,900 1,588,200 1,635,800 Equipment 0 0 0 0 0 0 Total 1,425,745 1,467,633 1,497,000 1,541,900 1,588,200 1,635,800 Positions 0 0 0 0 0 0 0 0 0 0 0 0 Total 0 0 0 0 0 0 -1 -T- .• " 357 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 COMMUNITY SERVICE PARK MAINTENANCE Salaries Benefits Services a Supplies Equipment New Positions Total 121,900 48,350 798,350 0 124,300 49,300 1.241,309 0 0 126.800 50,300 1,266.100 0 130,600 51.800 1,304,100 0 134,500 53,400 1.343,200 0 133,100 138,500 55,000 1,383.500 0 139,800 968,600 1,414,909 1,443.200 1,486,600 1,664,200 1,716.800 Positions Maintenance Manager Maintenance Foreman Maintenance Worker 1 Golf and Park/Landscape Manager-SilverRock Total 0.25 0.25 0.25 0.5 0.25 0.25 0.25 0.5 0.25 0.25 0.25 0.5 0.25 0.25 0.25 0.5 0.25 0.25 1,25 0.5 0.25 0.25 1.25 0.5 1.25 1.25 1.25 1.25 2.25 2.25 New Salary Costs 0 0 0 133,100 0 358 City of La Quints Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 COMMUNITY SERVICE MUSEUM Salaries Benefits Services & Supplies Equipment New Positions Total 0 0 277,745 0 0 0 288,514 0 0 0 0 294,300 0 0 0 0 303,100 0 0 0 0 312,200 0 0 0 0 321,600 0 0 277,745 288,514 294,300 303,100 312,200 321,600 Positions Total F 0 0 0 0 0 New Salary Costs 0 0 0 0 0 359 City of La Qulnta Resource Allocation plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 FINANCE: FISCAL SERVICES Salaries Benefits 628,000 264,300 640,600 269,600 653,400 275,000 673,000 283,300 693,200 291,800 714,000 300,600 Services 8 Supplies Equipment Total 91,230 0 114,769 0 117.100 0 120.600 0 124,200 0 127.900 0 983,530 1,024,969 1.045,500 1,076,900 1,109,200 1,142,500 Positions Finance Director 1 1 1 1 1 1 Accounting Manager Financial Services Assistant 1 1 1 1 1 1 1 1 1 1 1 1 Senior Account Technician 1 1 1 1 1 1 Account Technician 1 1 1 1 1 1 Senior Account Clerk 2 2 2 2 2 2 Senior Secretary Information Technology Analyst Total 1 1 1 1 1 1 1 1 1 1 1 1 9 9 9 1 9 9 9 New Salary Costs 0 0 0 0 0 360 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 FINANCE: CENTRAL SERVICES Salaries 0 0 0 0 0 Benefits 0 0 0 0 0 Services & Supplies 274,300 319,951 326,400 336,200 346,300 356,700 Equipment 0 0 0 0 0 0 Total 274,300 319,951 326,400 336,200 346,300 356,700 Positions Total 0 0 0 0 0 0 361 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2010-11 2011-12 2012-13 2013-14 2614-15 2015-16 BUILDING & SAFETY ADMINISTRATION Salaries Benefits 235,700 81,450 240,400 83,100 245,200 84,800 252,600 87,300 260,200 89,900 268,000 92,600 Services & Supplies 14,050 21,523 22,000 22,700 23,400 24,100 Equipment New Positions Total 0 0 0 0 0 0 0 0 0 0 0 331,200 345,023 352,000 362,600 373,500 384,700 Positions Building and Safety Director Special Projects Assistant Senior Secretary 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Total 3 3 3 3 3 3 New Salary Costs 0 0 0 0 0 362 City of La Quints Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 BUILDING & SAFETY BUILDING & SAFETY Salaries 559,300 570,500 581,900 599,400 617,400 635,900 Benefits 242,400 247,200 252,100 259,700 267,500 275,500 Services & Supplies 54,300 78,887 80,500 82,900 85,400 88,000 Equipment 0 0 0 0 0 0 New Positions 0 0 0 0 0 856,000 896,587 914,500 942,000 970,300 999,400 Total Positions Building and Safety Manager 1 1 1 1 1 1 Senior Building Inspector 1 1 1 1 1 1 Plan Checker 1 1 1 1 1 1 Building Inspector II 2 2 2 2 2 2 Counter Technician 2 2 2 2 2 2 Office Assistant 0.5 0.5 0.5 0.5 0.5 0.5 7.5 7.5 7.5 7.5 7.5 7.5 Total New Salary Costs 0 0 0 0 0 363 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2010-11 2011-12 1 2012-13 2013-14 2014-15 2015-16 BUILDING & SAFETY CODE COMPLIANCE Salaries 585,200 596,900 608,800 627,100 645,900 665,300 Benefits 263,000 268,300 273,700 281,900 290,400 299,100 Services & Supplies 92,550 161,407 164,600 169,500 174,600 179,800 Equipment 0 0 0 0 0 0 940,750 1,026,607 1,047,100 1,078,500 1,110,900 1,144,200 Total Positions Community Safety Manager 1 1 1 1 1 1 Senior Code Compliance Officer 1 1 1 1 1 1 Code Compliance Officer II 2 2 2 2 2 2 Code Compliance Officer 1 1 1 1 1 1 1 Counter Technician 1 1 1 1 1 1 Office Assistant 0.5 0.5 0.5 0.5 0.5 0.5 Animal Control / Code Compliance Officer 0.5 0.5 0.5 0.5 0.5 0.5 Animal Control I Code Compliance Officer 0.5 0.5 0.5 0.5 0.5 0.5 Animal Control / Code Compliance Officer 0.5 0.5 0.5 0.5 0.5 0.5 Animal Control / Code Compliance Officer 0.5 0.5 0.5 0.5 8.5 8.5 8.5 8.5 8.5 8.5 Total New Salary Costs 0 0 0 0 0 364 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 BUILDING & SAFETY ANIMAL Salaries Benefits Services & Supplies Equipment Total 193,000 88,700 87,290 0 196,900 90,500 125,154 0 200,800 92,300 127,700 0 206,800 95,100 131,500 1 0 213,000 98,000 135,400 0 219,400 100,900 139,500 0 368,990 412,554 420,800 433,400 446,400 459,800 Positions Animal Control Officer II 1 1 1 1 1 1 Animal Control / Code Compliance Officer 0.5 0.5 0.5 0.5 0.5 0.5 Animal Control / Code Compliance Officer 0.5 0.5 0.5 0.5 0.5 0.5 Animal Control / Code Compliance Officer 0.5 0.5 0.5 0.5 0.5 0.5 Animal Control / Code Compliance Officer 0.5 0.5 0.5 0.5 0.5 0.5 Total 3 3 3 3 3 3 New Salary Costs 0 0 70= City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 BUILDING & SAFETY CIVIC CENTER OPERATIONS Salaries 108,400 110,600 112,800 116,200 119,700 123,300 Benefits 55,750 56,900 58,000 59,700 61,500 63,300 Services &Supplies 993,725 42,647 43,500 44,800 46,100 47,500 Equipment 0 0 0 0 0 0 New Positions 0 1 0 0 0 0 1,157,875 210,147 214,300 220,700 227,300 234,100 Total Positions Facilities Maintenance Coordinator 1 1 1 1 1 1 Maintenece Worker 1 1 1 1 1 1 1 Total 2 2 1 2 1 2 2 2 New Salary Costs 0 0 0 0 0 •. r366 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2010-11 2011-12 2012-13 2013-14 2014- 55 2015-16 BUILDING & SAFETY FIRE Salaries Benefits Note Services & Supplies Equipment New Station operating expenses- 112 Total 4,911,481 0 0 5,168.314 0 0 5,426,730 0 904,455 5.698,067 0 949,678 5,982,970 0 997.162 6.282,119 0 1.047,020 4,911,481 5,168,314 6,331,185 6,647,745 6.980,132 7,329,139 Positions Captain Medic Engineer Engineer Fire Fighter II - Medics Fire Fighter II Fire Service Inspector 3.0 2.0 6.0 6.0 7.0 1.0 3.0 2.0 6.0 6.0 7.0 1.0 3.5 2.5 7.0 7.0 8.0 1.0 3.5 2.5 7.0 7.0 8.0 1.0 3.5 2.5 7.0 7.0 8.0 1.0 3.5 2.5 7.0 7.0 8.0 1.0 Total 25 25 29 29 29 29 New Salary Costs 0 556,400 0 0 0 Note : Fourth Fire Station opens in FY 12/13, Costs do not include construction of station or equipment Note 1- Revenue expected- 5,618,000.00 5,618,000.00 5.618,000.00 5,758,000.00 5,902,000.00 6,050,000.00 Fire tax Credit applied (706,519.00) (449,686.00) 713,185.00 889,744.83 1,078,131.67 1,279,138.83 General Fund contribution 4,911,481.00 5,168,314.00 8,331,185.00 6,647,744.83 6,980,131.67 7,329,138.83 Estimated credit balance available 5,430,461.00 6.136,980.00 6,586,666,00 5.873.481.00 4,983,736.17 3,905,604.50 2,626.465.67 367 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 BUILDING & SAFETY EMERGENCY SERVICES Salaries 84,100 Benefits 34,350 Services & Supplies 37,500 48,820 49,800 51,300 52,800 54,400 Equipment 5,000 0 0 0 0 0 Total 160,950 48,820 49,800 51,300 52,800 54,400 Positions Emergency Services Coordinator 1 0 0 0 0 0 Total 1 1 0 0 1 0 0 1 0 368 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2010-11 2011-12 2012-13 2013-14 2014-15 1 2015-16 PUBLIC SAFETY POLICE Salaries Benefits Services & Supplies 12,712,089 13,414,296 14,085,011 14,789,262 15,528,725 16,305,161 Equipment 0 0 0 0 0 0 New Positions 441,000 463,000 972,400 1,021,200 12,712,089 13,414,296 14,526,011 15,252,262 16,501,125 17,326,361 Total Positions Patrol Officer 31 31 33 33 35 35 School Resource Officer 3 3 3 3 3 3 Target Team 6 6 6 6 6 6 Motor Officer 4 4 4 4 4 4 Narcotics Task Force Officer 1 1 1 1 1 1 Gang Task Force Officer 1 1 1 1 1 1 Dedicated Lieutenant 1 1 1 1 1 1 Dedicated Sergeant 2 2 2 2 2 2 Community Service Officer 5 5 5 5 5 5 Commercial District Officer 1 1 1 1 1 1 55 55 57 57 59 59 Total New Salary Costs ---[- 0 F41,000 0 510,600 0 .. f 369 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 PLANNING ADMINISTRATION Salaries 414,600 422,900 431,400 444,300 457,600 471,300 Benefits 150,700 153,700 156,800 161,500 166,300 171,300 Services & Supplies 60,795 274,038 279,500 287,900 296,500 305,400 Equipment 0 0 0 0 0 0 New Positions 0 0 0 0 0 626,095 850,638 867,700 893,700 920,400 948,000 Total Positions Community Development Director 1 1 1 1 1 1 Planning Manager 1 1 1 1 1 1 Executive Secretary 1 1 1 1 1 1 Secretary 1 1 1 1 1 1 Total 4 4 4 4 4 4 New Salary Costs 0 0 0 0 0 VO City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 PLANNING PLANNING Salaries 431,100 439,700 448,500 462,000 475,900 490,200 Benefits 173,000 176,500 180,000 185,400 191,000 196,700 Services & Supplies 5,000 19,546 19,900 20,500 21,100 21,700 Equipment 0 0 0 0 0 0 New Positions 0 609,100 635,746 648,400 667,900 688,000 708,600 Total Positions Principal Planner 2 2 2 2 2 2 Associate Planner 1 1 1 1 1 1 Assistant Planner 2 2 2 2 2 2 Total 5 5 5 5 5 5 New Salary Cost -T 0 0 0 0 0 w r 371 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 PUBLIC WORKS ADMINISTRATION Salaries 316,800 323,100 329,600 339,500 349,700 360,200 Benefits 117,500 119,900 122,300 126,000 129,800 133,700 Services & Supplies 106,000 115,323 117,600 121,100 124,700 128,400 Equipment 0 0 0 0 0 0 New Positions 0 0 0 0 0 540,300 558,323 569,500 586,600 604,200 622,300 Total Positions Public Works Director / City Engineer 1 1 1 1 1 1 Management Analyst 1 1 1 1 1 1 Senior Secretary 1 1 1 1 1 1 Total 3 3 3 3 3 3 New Salary Casts 0 0 0 0 0 312 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 PUBLIC WORKS DEVELOPMENT SERVICES Salaries 458,000 467,200 476,500 490,800 505,500 520,700 Benefits 188,200 192,000 195,800 201,700 207,800 214,000 Services & Supplies 71,335 97,351 99,300 102,300 105,400 108,600 Equipment 0 0 0 0 0 0 New Positions 717,535 756,551 771,600 794,800 818,700 843,300 Total Positions Principal Engineer 1 1 1 1 1 1 Senior Engineer 0 0 0 0 0 0 Associate Engineer 2 2 2 2 2 2 Assistant Engineer II 1 1 1 1 1 1 Counter Technician 2 2 2 2 2 2 6 6 6 6 6 6 Total New Salary Costs 0 0 0 0 0 373 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 PUBLIC WORKS STREET MAINTENANCE Salaries 652,300 665,300 678,600 699,000 720,000 741,600 Benefits 314,200 320,500 326,900 336,700 346,800 357,200 Services & Supplies 744,425 1,509,593 1,539,800 1,586,000 1,633,600 1,682,600 Equipment 0 0 0 0 0 0 New Positions 1,710,925 2,495,393 2,545,300 2,621,700 1 2,700,400 2,781,400 Total Positions Maintenance Manager 0.5 0.5 0.5 0.5 0.5 0.5 Maintenance Foreman 2 2 2 2 2 2 Maintenance Worker II 3.75 3.75 3.75 3.75 3.75 3.75 Maintenance Worker 1 5 5 5 5 5 5 Office Assistant 0 0 0 0 0 0 Total 11.25 11.25 11.25 11.25 11.25 11.25 New Salary Costs 0 0 0 0 0 374 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 PUBLIC WORKS LIGHTING & LANDSCAPE Salaries 80,500 82,100 83,700 86,200 88,800 91,500 Benefits 33,250 33,900 34,600 35,600 36,700 37,800 Services & Supplies 1,606,680 1,639,992 1,672,800 1,723,000 1,774,700 1,827,900 Equipment 0 0 0 0 0 0 New Positions 1,720,430 1,755,992 1,791,100 1,844,800 1,900,200 1,957,200 Total Positions Maintenance Manager 0.25 0.25 0.25 0.25 0.25 0.25 Maintenance Foreman 0.75 0.75 0.75 0.75 0.75 0.75 Maintenance Worker II 0 0 0 0 0 0 Total 1 1 1 1 1 1 New Salary Costs 0 0 0 0 0 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 PUBLIC WORKS ENGINEERING SERVICES Salaries 450,900 459,900 469,100 483,200 497,700 512,600 Benefits 184,500 188,200 192,000 197,800 203,700 209,800 Services & Supplies 557,940 596,492 608,400 626,700 645,500 664,900 Equipment 30,000 0 0 0 0 0 New Positions 1,223,340 1,244,592 1,269,500 1,307,700 1,346,900 1,387,300 Total Positions Principal Engineer 1 1 1 1 1 1 Assistant Engineer II 2 2 2 2 2 2 Assistant Engineer 1 1 1 1 1 1 1 Signal Technician 1 1 1 1 1 1 5 5 5 5 5 5 Total New Salary Costs 0 0 0 0 0 .. r 376 City of La Quinta Five Year Resource Allocation Assumptions Assumptions Revenues 2011-12 2012-13 2013-14 2014-15 2015-16 Property Taxes 0.00% 0.00% 2.50% 2.50% 2.50% No Low Property Tax 0.00% 0.00% 2.50% 2.50% 2.50% Document Transfer Tax 0.00% 0.00% 2.50% 2.50% 2.50% Sales Tax 0.00% 0.00% 2.50% 2.50% 2.50% Transient Occupancy Tax 0.00% 0.00% 2.50% 2.50% 2.50% Franchise Tax 0.00% 0.00% 2.50% 2.50% 2.50% License and Permits 0.00% 0.00% 2.50% 2.50% 2.50% Public Works fees 0.00% 0.00% 2.50% 2.50% 2.50% Motor Vehicle In -Lieu 0.00% 0.00% 2.50% 2.50% 2.50% County Fire Service Credit 0.00% 0.00% 2.50% 2.50% 2.50% Expenditures 2011-12 2012-13 2013-14 2014-15 2015-16 Salaries 2.00% 2.00% 3.00% 3.00% 3.00% Benefits 2.00% 2.00% 3.00% 3.00% 3.00% Services and Supplies 2.00% 2.00% 3.00% 3.00% 3.00% Police costs 5.00% 5.00% 5.00% 5.00% 5.00% Fire costs 5.00% 5.00% 5.00% 5.00% 5.00% Police Cost per Position 210,000 220,500 231,500 243,100 255,300 Fire Cost per Position 132,500 139,100 146,100 153,400 161,100 City Staff Cost per Position 115,000 120,800 126,800 133,100 139,800 Gas Tax Fund 0.00% 0.00% 2.50% 2.50% 2.50% Lighting & Landscaping 0.00% 0.00% 2.50% 2.50% 2.50% 377 REPORT/INFORMATIONAL ITEM: INVESTMENT ADVISORY BOARD Meeting May 12, 2010 CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 4:00 P.M. by Chairman Ross followed by the Pledge of Allegiance. PRESENT: Board Members Ross, Park and Rassi ABSENT: Board Member Moulin OTHERS PRESENT: John Falconer, Finance Director and Vianka Orrantia, Senior Secretary II PUBLIC COMMENT — Andrea Spirtos - None III CONFIRMATION OF AGENDA — Chairman Ross advised that due to the cancellation of the previous month's meeting, he suggested that the following items be added to the agenda: Treasury Report for February 2010 under Business Session V, Item A; Month End Cash Report for March 2010 under VI Correspondence and Written Material, Item A; and Pooled Money Investment Report for January under VI Correspondence and Written Material, Item B. MOTION: It was moved by Board Members Park/Bassi to add the suggested items to the agenda as amended. Motion carried unanimously. In response to the Chairman Ross, Mr. Falconer advised that the handout in reference to the "Money Market Refund Reform Rules," from the previous month's meeting was for informational purposes only. In addition, Mr. Falconer advised that the reform rule amends the state guidelines from a 90 day disclosure to a 60 day disclosure, which would eventually affect the City's investment policy guidelines for the money market funds. 378 Investment Advisory Board Minutes May 12, 2010 MOTION: It was moved by Board Members Park/Bassi to add the handout to the agenda, (under Business Session items), as amended. Motion carried unanimously. IV CONSENT CALENDAR A. Approval of Minutes of Meeting on March 10, 2010 for the Investment Advisory Board. Board Member Ross requested that the following correction be made to page 2, Section A: MOTION — It was moved 0 Board members Moulin/Bassi (... I MOTION - It was moved by Board Members Bassi/Park to approve the Minutes of March 10, 2010 as amended. Motion carried unanimously. V BUSINESS SESSION A. Transmittal of Treasury Report for March 2010 Mr. Falconer advised the Board that the decline in the LAIF balance for the month of March was due to the $23.5 million owed to the County of Riverside as part of the state's efforts to balance their budget. Mr. Falconer presented and reviewed the staff report for the month of March, advising the Board that the ending balance for the month was at $185 million with a decrease by $5 million due to the semi-annual debt service payment that was due March 1, 2010 and the City's two major construction projects, the new fire station as.well as the city's new corporate yard. Mr. Falconer also advised that page 7 reflects a reinvestment of a Treasury Bill which was rolled over from .188% to .284%, which was the only investment activity for the month of March. He further advised that the portfolio had decreased 14 days to approximately 172 days (a six-month average maturity) with pooled rates remaining unchanged and market rates remaining low. Mr. Falconer advised that with the recent payment to the County of Riverside, and the funds paid from the LAIF account, the City can reinvest maturing investments and excess cash back into LAIF. 379 Investment Advisory Board Minutes May 12, 2010 In response to Chairman Ross, Mr. Falconer summarized for the Board the legal issues regarding the payment to the County of Riverside, the notification of the payment and how the City made the payment. General discussion ensued amongst the Board regarding the payment to the County of Riverside and the hardship of other cities and the impact that hardship could have on the City of La Quinta to pay additional monies. In response to Board Member Rassi, Mr. Falconer summarized the Capital Improvements tentatively scheduled for SilverRock. General discussion ensued amongst the Board and staff regarding the IAB agenda process and whether or not the agenda needs to be approved by the Chair prior to distribution. It was the consensus of the Board that the approval by the Chair was not required. Mr. Falconer presented and reviewed the staff report for the month of February, advising the Board that report reflects a decrease of $5 million due to the construction of the fire station and the Dune Palms street widening; in addition, he advised that there was no investment activity for the month of February. MOTION - It was moved by Board Members Rassi/Park to review, receive and file the Treasurers Reports for February/March 2010. Motion carried unanimously. Mr. Falconer presented the handout in reference to "Money Market Refund Reform Rules," and asked the Board if they wanted the changes incorporated into the 2010-2011 investment policy. Chairman Ross replied on behalf of the Board and stated that the changes could wait and possibly implemented upon appointment of the new board. MOTION - It was moved by Board Members Park/Bassi to continue the discussion of the Money Market Refund Reform Rules as they pertain to the City's Investment Policy. Motion carried unanimously. B. Continued Discussion of the Investment Advisory Board 2009/10 Work Plan and Fiscal Year 2010/11 Investment Policies The Board reviewed the attached Investment Policy and changes/additions/deletions are shown in "strikeout" form. 380 Investment Advisory Board Minutes May 12, 2010 MOTION — It was moved by Board Members Park/Bassi to approve the Investment Policy for Fiscal Year 2010-2011 as amended subject to future comments and suggestions made by the City Attorney and the City Manager if any at the next scheduled meeting. Motion carried unanimously. VI CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report — April 2010 Mr. Falconer presented and reviewed the April month end cash report advising the Board that page 3 reflects the LAIF yields at .54% in comparison to the City's yields at .51 %, with an overall LAIF ending balance at $69 billion. Mr. Falconer stated that due to the state's current budget crisis, cities continue to invest in LAIF. He further stated that there were no issues when he requested a withdrawal of $25 million to pay the County of Riverside. In response to Chairman Ross, Mr. Falconer advised that if LAIF was purchasing TLGP Bonds they are not listed as individual investments. He further advised that the T-Bill yields remain at a 13 week, 16 week and 1 year and stand at 20 basis point range. Mr. Falconer presented and reviewed the March month end cash report advising the Board that page 2 reflects the adjusted cash from $167 million to $165 million with the LAIF yields at .54% for the month and the previous months yields at .53% and the portfolio total at $68 billion in February and $69 billion in March, In response to Chairman Ross, Mr. Falconer advised that he would not like to see any AB55 Loans reflected on the report due to the fact that he feels that loans should not be issued from the investment pool. General discussion ensued amongst the Board and staff regarding the AB55 loans. Noted and Filed B. Pooled Money Investment Board Reports — February 2010 Mr. Falconer presented and reviewed the February Pooled Money Investment Board Report. 381 Investment Advisory Board Minutes May 12, 2010 There were no comments in reference to the February 2010 Pooled Money Investment Board Report. Noted and Filed C. Update on California Municipal Treasurers Association Conference (CMTA) Mr. Falconer summarized for the Board his attendance to this year's CMTA Conference, in addition to summarizing his attendance to this year's pre- conference presented by the CDIAC. General discussion ensued by the Board and staff regarding municipal bonds, municipal debt and the issuance of insurance bonds. In response to Chairman Ross, Mr. Falconer advised that at this time the City is not issuing any bonds. Noted and filed. VII BOARD MEMBER ITEMS — None. As a general reminder, Mr. Falconer advised the Board that all applications for the board must be submitted to the City Clerk's office no later than May 21s` 2010. Vill ADJOURNMENT MOTION - It was moved by Board Members Park/Rassi to adjourn the meeting at 5:07 p.m. Motion carried unanimously. Su fitted b Vianka Orrantia Senior Secretary 382 REPORTS & INFORMATIONAL ITEMS: /_9 COMMUNITY SERVICES COMMISSION MINUTES May 10, 2010 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 5:30 p.m. by Chairperson Spirtos. Commissioner Darroch led the Pledge of Allegiance. PRESENT: Commissioners Darroch, Fitzpatrick, Lawrence, Leidner, and Chairperson Spirtos ABSENT: Commissioner Biegel STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett Golf & Parks Manager; Angela Guereque, Senior Secretary. PUBLIC COMMENT — Jerry Lundin spoke regarding his interest in filling a vacancy on the Commission. CONFIRMATION OF AGENDA Motion - It was moved by Commissioners Fitzpatrick/Leidner to confirm the agenda. Motion carried unanimously. PRESENTATIONS 1. Tour of the Emergency Operation Center by Chris Sundlee, Emergency Services Coordinator Director Hylton presented the staff report. Coordinator Sundlee led the meeting into the Emergency Operation Center (EOC) where he gave a PowerPoint presentation and answered questions. The EOC was completed in 2008 with 6,000 square feet of overall space located in a hardened basement. The EOC meets FEMA guidelines and can be used for specialized training and meetings. The working environment includes classroom -style seating for 30 staff, 20 computer work stations, -40 telephone devices, functional meeting rooms, radio room, Public Information Officer (PIO) room, restroom facilities, break room, storage areas, centralized control of AV equipment, and an escape exit through a tunnel passage. The utilities included are underground water storage, a generator for back-up power, solar and battery power for communications equipment, battery back-up 383 Community Services Commission Minutes May 10, 2010 2- lighting, redundant telephone/television/internet systems, and hard wired UPS backup for critical equipment.. The EOC was built and equipped to comply with federal recommended standards and guidelines and has overflow area across the hall in warehouse area. APPROVAL OF MINUTES 1. Approval of April 12, 2010 Minutes Motion — It was moved by Commissioners Leidner/Fitzpatrick to approve the minutes as submitted. Motion carried unanimously. CONSENT CALENDAR - None. BUSINESS SESSION Consideration of Development of a BMX Park at Various Park Locations Director Hylton presented the staff report. Commissioner Leidner asked if the City was close to identifying a future site. Director Hylton stated that the City Council has been negotiating on several different sites. Commissioner Fitzpatrick stated that this type of facility drives the City to work toward the needs of the community and the General Plan Update. Chairperson Spirtos suggested that since there are so many needs that came from the Community Survey she would like to table this item to a later date. Motion — It was moved by Commissioners Leidner/Fitzpatrick to table the development of a BMX Park until such time as land has been acquired. Motion carried unanimously. 2. Consideration of a Request for Proposals for the Design and Painting of Signal Boxes at Various Northern City Locations Director Hylton presented the staff report. Commissioner Darroch suggested the High School be involved in the painting of the boxes at Adams and Westward Ho and Dune Palms and Westward Ho. Chairperson Spirtos stated she has received many positive comments about the painted signal boxes. Community Services Commission Minutes May 10, 2010 -3- Motion — It was moved by Commissioners Leidner/Spirtos to recommend a Request for Proposals be sent out for the design and painting of signal boxes at various locations in the northern portion of the City. Motion carried unanimously. 3. Consideration to Recommend an Ordinance Amending the La Quinta Charter and Municipal Code to Reduce the Number of Community Services Commission Members from Seven to Five Director Hylton presented the staff report. Commissioner Leidner stated that three years ago he had made the suggestion to raise the Commission from five to seven members. At that time he thought the workload of the Commission would increase; however it has decreased. He stated that if the City Council can run the City with five members, there should be no need for the Commission to have seven. Commissioner Fitzpatrick stated that one barrier to an effective board is having too many members. Commissioner Darroch stated that there should be a diversity of members on the board. Motion — It was moved by Commissioners Leidner/Darroch to recommend an Ordinance amending the La Quinta Charter and Municipal Code to reduce the number of Commission Members from Seven to Five. Motion carried unanimously. STUDY SESSION — None. DEPARTMENT REPORTS Department Report for April 2010 Commissioner Lawrence commented to staff that the email blasts that are going out are a wonderful tool. Chairperson Spirtos noted that the Adult Egg Hunt participation has decreased by more than 50% and suggested an alternative event. COMMISSIONER ITEMS Report from Commissioners Regarding Meetings Attended. 2. Calendar of Monthly Events PUBLIC HEARING — None. 385 Community Services Commission Minutes 4- May 10, 2010 OPEN DISCUSSION Chairperson Spirtos suggested include the Huntington Library Performing Arts Theatre, Long Sylmar. ADJOURNMENT excursions for staff ti and Garden, Pantages Beach Aquarium; and consider offering might Theatre, Orange County Nethercutt Car Show in It was moved by Commissioners Fitzpatrick/Lawrence to adjourn the Community Services Commission meeting at 6:40 p.m. Motion carried unanimously. NEXT MEETING INFORMATION: A Regular Meeting of the Community Services Commission to be held on June 14, 2010 commencing at 5:30 p.m. in the City of La Quinta Study Session Room, 78- 495 Calle Tampico, La Quinta, CA 92253. Submitted by: Ange a Guereque?l��`J Community Services Senior Secretary Department Report: 14 /�T a� ti is in 7it yOFT TO: The Honorable Mayor and Members of the City Council FROM: Douglas R. Evans Assistant City Manager evelopment Services DATE: July 6, 2010 WL SUBJECT: Department Report Regarding an Economic Development Business Survey The Fiscal Year 2009-2010 Economic Development Plan contains a work item under the category of Business Support and Development - "Conduct a business survey and solicit input from La Quinta businesses regarding challenges, climate, advertising ideas, etc." The goal of this survey is to better understand the challenges La Quinta businesses are facing in today's economy; to formulate ideas on how the City could be of assistance; and to help business owners find other available resources. $80,000 has been budgeted for this effort. Earlier this year, the Riverside County Economic Development Agency ("EDA") issued a Request for Proposals ("RFP") for economic development organizations to conduct in -person Business Visitation Surveys, with the goal of identifying the need for employment services, layoff aversion, and business support in Riverside County. When the RFP was issued, the Coachella Valley Economic Partnership ("CVEP") contacted its member cities' economic development staff to discuss the concept of conducting a Coachella Valley -wide survey, which would also be broken out by city, so that each city would receive its own survey results. The city economic development staffs agreed this would be worth pursuing, and worked closely with CVEP staff to craft a proposal. .• 387 The EDA awarded CVEP a grant of $195,000 to conduct the survey. CVEP will administer the grant and carry out the program on behalf of its municipal members, including La Quinta, Cathedral City, Coachella, Desert Hot Springs, Indian Wells, Indio, Palm Desert, Palm Springs, Rancho Mirage, and the unincorporated Coachella Valley areas. There is no financial commitment or matching funds required from the municipalities. CVEP staff and city economic development staff have collaborated on the survey questions. CVEP has also discussed the survey with the local Chambers of Commerce. The survey questions are designed to identify challenges, issues (including specific city issues such as permitting, regulations, etc.), concerns, and needs. CVEP intends to survey 2,800 businesses throughout the Valley; city staffers have reviewed the business lists for their respective cities. Approximately 220 businesses are located in La Quinta. College students participating in CVEP's Pathways to Success program will be paid to schedule the appointments, conduct the in -person surveys, and enter the survey results into a database. The data will be compiled into a comprehensive report and individual city reports, which are anticipated to be completed in November 2010. La Quinta survey results will also be shared with the La Quinta Chamber of Commerce. This will help City and Chamber staffs formulate ideas for local business assistance. La Quinta staff will follow up with La Quinta businesses, especially those who request a follow-up visit, or have identified major challenges and concerns. Given the nature and intent of the CVEP survey, La Quinta staff believes that the CVEP survey will meet the 2009-10 Economic Development Plan goal of conducting a business survey in La Quinta. Therefore, the City will save $80,000 by not conducting a separate business survey. .. F 388 Department Report: 1 (—A a, OF TO: The Honorable Mayor and Members of the City Council The Honorable Chairman and Members of the Planning Commission FROM: Les Johnson, Planning Director DATE: July 6, 2010 SUBJECT: Department Report - General Plan Monthly Update Public outreach opportunities have continued over the past few weeks. On Wednesday, May 26, staff hosted the Highway 111 stakeholder's meeting in the Session Room at City Hall. The format was similar to the Village workshop, consisting of a brief presentation followed by a moderated discussion of Highway 111 observations and suggestions. During the workshop, staff also presented preliminary landscaping designs proposed for the Highway 111 corridor. About eight business owners and residents attended the afternoon workshop. That same evening, staff attended the Vista Santa Rosa Community Council and provided a brief presentation regarding the 2035 General Plan update. Following the presentation, staff fielded questions from Vista Santa Rosa residents and encouraged them to participate in the update effort. La Quinta's public outreach efforts continued in June with a presentation before the La Quinta Rotary Club at a luncheon on Friday, June 6'. After the presentation, staff answered a number of questions and each of the Rotarians received a General Plan comment card. Mayor Adolph was also in attendance and briefly spoke at the event. In addition to the preparation of the draft elements of the General Plan, staff has begun work on the General Plan vision statement and guiding principles. A meeting of the Technical Advisory Committee has been scheduled for late June to discuss these and a number of other policy items currently being crafted for the General Plan update. It is anticipated that the draft vision, guiding principles, and goals will be distributed to the Planning Commission at their July 27 meeting and City Council at their August 3 meeting. 1. 1 389 Tity" 4 4 Qgb& COUNCIL/RDA MEETING DATE: July 06, 2010 ITEM TITLE: Public Hearing to Consider Adoption of a Resolution Approving the Placement of Public Nuisance Abatement Assessments on the 2010-2011 Property Tax Roll RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council approving the placement of public nuisance abatement assessments on the 2010-2011 Property Tax Roll as listed in the Resolution. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The purpose of this Public Hearing is to provide the City Council the opportunity to hear and consider all public objections and protests, if any, to the report filed with the City Council containing a description of each real property parcel cleared or cleaned by the City of La Quinta. Notices of tonight's Public Hearing were posted advising of the hearing date. Notice of Public Hearing also was published in The Desert Sun newspaper on June 25, 2010. No written communications have been received as of this report's preparation. 390 All of the listed property owners have been notified of the costs associated with the abatements and have been given more than 30 days in which to reimburse the City. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a resolution of the City Council approving the placement of public nuisance abatement assessments on the 2010-201 1 Property Tax Roll as listed in the resolution; or 2. Do not adopt a resolution of the City Council approving the placement of public nuisance abatement assessments on the 2010-2011 Property Tax Roll; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Building Safety Director Approved for submission by: Thomas P. Genovese, City Manager 391 RESOLUTION NO. 2010- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, LA QUINTA ASSESSING LIEN AND PROVIDING FOR COLLECTION OF TAX ROLLS ON CERTAIN PROPERTY FOR COSTS OF ABATEMENT OF PUBLIC NUISANCE WHEREAS, Chapter 11.72 of the La Quinta Municipal Code provides for the declaration and determination of certain conditions of property to be a public nuisance and further provides for the abatement of said nuisance by certain procedures including abatement by the City and collection of the cost of said abatement on tax rolls; and WHEREAS, in accordance with said abatement procedures, the Building and Safety Director of the City of La Quinta, as agent of the City Manager, has determined that a public nuisance exists on the following described premises, and has been given the notice required by law, and the owner thereof has failed to appeal said determination and has failed to abate said nuisance as required in said notice; and WHEREAS, in accordance with said abatement procedure, the Building and Safety Director has, by contract, provided for the abatement of said public nuisance on said properties and has filed a report thereon with the City Council and the City Council has conducted a hearing on said report and the assessment of said costs against said properties. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . The City Council hereby finds, determines, and declares that the City has abated a public nuisance on each of the following described premises and has conducted a hearing on assessment of the costs of said abatement in the time and manner as required by law and further determines that there were no objections or protests to assessments of said costs by any interested party. 2. The City Council hereby finds, determines, and orders that the report of the Building and Safety Director relative to assessment of costs is hereby approved and the City Council hereby orders that the following costs are hereby assessed as liens against the following properties and the amount of said assessment shall be collected at the time and in the manner of ordinary property taxes. 392 Resolution No. 2010- Fund Number 68-2379/Nuisance Abatement Adopted: July 06, 2010 Page 2 Name Assessor's Parcel No. Cost of Abatement Admin Fee (25%) Total Valdez 604-223-011 $3,441.48 $550.00 $3,991.48 Schilling 604-405-016 $3,241.89 $475.00 $3,716.89 Vanvliet 643-193-002 $1,295.76 $75.00 $1,370.76 Hernandez 770-096-001 $2,822.29 $525.00 $3,347.29 Overstreet 773-271-006 $397.50 $99.37 $496.87 Wells Farge Bank 773-302-016 $2,527.73 $631.93 $3,159.66 Miller 773-314-027 $201.05 $20.001 $221.05 Delgado 774-072-013 $600.00 $150.00 $750.00 Guebara 774-092-029 $667.58 $33.75 $701.33 Bank of New York Mellon 774-093-017 $1,449.32 $32.25 $1481.57 Martinez/Sanchez 774-243-015 $3,386.20 $375.00 $3,761.20 Vonseggen 774-301-016 $2,684.53 $325.00 $3, 009.523 3. The City Clerk is hereby directed to transmit a certified copy of the Resolution to the tax collector of the County of Riverside and said tax collector is hereby requested to collect the amount of each assessment herein at the time and in the manner of ordinary property taxes. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of July, 2010, by the following vote AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: 393 Resolution No. 2010- Fund Number 68-2379/Nuisance Abatement Adopted: July 06, 2010 Page 3 VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 394 Sep Qu&raj OF'CKF'9 COUNCIL/RDA MEETING DATE: July 6, 201 (J AGENDA CATEGORY: ITEM TITLE: Public Hearing to Consider the Adoption of a Resolution to Vacate a 2,426 sq. ft. Portion of Avenida Ultimo East of Washington Street RECOMMENDATION: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Conduct a public hearing and then adopt a Resolution of the City Council to vacate a 2,426 sq. ft. portion of Avenida Ultimo east of Washington Street. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The portion of Avenida Ultimo east of Washington Street was dedicated for public use on the subdivision map for Desert Club Tract, Unit 5 (Attachment 1) and accepted by Riverside County as a public street. However, under the City of La Quinta's Assessment District No. 1991-1 Phase B, Avenida Ultimo was dead ended to the west of this portion as a soundwall was constructed as part of the Washington Street improvements. The right-of-way vacation portion is specifically described in Attachments 2 and 3 and is not needed by other property owners for access, or improved accessibility. The City of La Quinta wishes to vacate the right-of-way easement over this lot as it is no longer needed for street purposes. Staff is working with the underlying property owner to construct a driveway, fence and gate and landscaping once this right-of-way is vacated. . ( 395 No local agency has submitted objections to the street vacation proposal; however, the Coachella Valley Water District (CVWD) has requested an easement over the entire portion of Avenida Ultimo be reserved for their irrigation, water and sewer facilities that traverse the proposed vacation parcel to install, construct, enlarge, survey, reconstruct, remove and replace, operate, maintain, repair, improve and relocate underground pipeline(s), which may exist or be installed in the future within the proposed right-of-way vacation. The easement language shall be such that the property owner will be allowed to construct a driveway, landscaping and a fence and gate across the vacated portion subject to CVWD approval (with the provision that CVWD cannot unreasonably withhold their approval). The application was considered by the Planning Commission on June 8, 2010. The Planning Commission found the proposed vacation to be consistent with the La Quinta General Plan and recommended approval of the proposed right-of-way vacation provided easement is granted to CVWD. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Conduct a public hearing and then adopt a Resolution of the City Council to vacate a 2,426 sq. ft. portion of Avenida Ultimo east of Washington Street; or 2. Conduct a public hearing and do not adopt a Resolution of the City Council to vacate a 2,426 sq. ft. portion of Avenida Ultimo east of Washington Street; or 3. Provide staff with alternative direction. Respectfully submitted, mothy R. nas P.E. Public Works Dire or/City Engineer Approved for submission by: Thomas P. Genovese, City Manager 396 Attachments: 1. Desert Club Tract Unit 5 Tract Map 2. Legal Description 3. Right -of -Way Vacation Plat 397 RESOLUTION NO. 2010- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, VACATING A PORTION OF A 2,426 SQ. FT. PORTION OF AVENIDA ULTIMO EAST OF WASHINGTON STREET WHEREAS, pursuant to Sections 8322 and 8323 of the Public Streets, Highways and Service Easement Vacation Law, due notice of the Public Hearing was given by public posting in the time and manner prescribed by law; and WHEREAS, following its discussion of the street vacation application on June 8, 2010, the Planning Commission of the City of La Quinta has determined that the vacation of said 2,426 sq. ft. portion of Avenida Ultimo east of Washington Street, is in conformance with the Circulation Element and other policies of the General Plan of the City of La Quinta and recommends approval of the right-of-way vacation provided an utility easement is granted to the Coachella Valley Water District (CVWD); and WHEREAS, the City Council of the City of La Quinta has conducted the required public hearing with due notice and, upon hearing and considering all testimony of all interested parties, make the following findings: 1. Vacation of the subject 2,426 sq. ft. portion of Avenida Ultimo east of Washington Street will not adversely affect the City of La Quinta or adversely impact the Circulation Element of the City of La Quinta General Plan. 2. The affected 2,426 sq. ft. portion of Avenida Ultimo east of Washington Street is unnecessary for either present or prospective public use or purposes, including use as a non -motorized transportation facility. 3. No local agency has submitted objections to the street vacation proposal; however, the Coachella Valley Water District has requested an easement over the entire portion of Avenida Ultimo be reserved for their irrigation, water and sewer facilities that traverse the proposed vacation parcel to install, construct, enlarge, survey, reconstruct, remove and replace, operate, maintain, repair, improve and relocate underground pipeline(s), which pipeline(s) may be installed at different times, and over a period of time, and necessary devices and appurtenances thereto in, on, over, under, along and across the entire proposed right-of-way vacation. The easement language shall be such that the property owner will be allowed to construct a .. 1 398 Resolution No. 2010- RW-V 2010-018 Adopted: July 6, 2010 Page 2 driveway, landscaping and a fence and gate across the vacated portion subject to ,CVWD approval (with the provision that CVWD cannot unreasonably withhold their approval). 4. Approval and adoption of the proposed vacation of a 2,426 sq. ft. portion of Avenida Ultimo east of Washington Street will not cause a significant negative impact upon the environment. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1: The City Council, having elected to proceed under the provisions of Chapter 3 of the Public Streets, Highways and Service Easement Vacation Law of the State of California, and having held a public hearing upon due notice as provided therein, hereby finds from all evidence submitted that the 2,426 sq. ft. portion of Avenida Ultimo east of Washington Street, specifically described in Exhibits A and B, is unnecessary for either present or prospective public use or purposes, including use as non -motorized transportation facilities. SECTION 2: The City Council hereby orders the vacation of the 2,426 sq. ft. portion of Avenida Ultimo east of Washington Street as shown in Exhibits A and B, reserving and excepting from the vacation an easement over the vacated portion of Avenida Ultimo to CVWD to install, construct, enlarge, survey, reconstruct, remove and replace, operate, maintain, repair, improve and relocate underground pipeline(s), which pipeline(s) may be installed at different times, and over a period of time, and necessary devices and appurtenances thereto in, on over, under, along and across the entire proposed right-of-way vacation. The easement language shall be such that the property owner will be allowed to construct a driveway, landscaping and a fence and gate across the vacated portion subject to CVWD approval (with the provision that CVWD cannot unreasonably withhold their approval. SECTION 3: The City Council hereby determines that adoption of the vacation will cause no significant negative environmental impact. SECTION 4: The City Council hereby orders that the vacation shall not be effective until a certified copy of this Resolution has been recorded with the Riverside County Recorder. SECTION 5: The City Council hereby determines and orders that the City Clerk is hereby authorized and directed to record a certified copy of this Resolution in the Office of the County Recorder of Riverside County, California. Resolution No. 2010- RW-V 2010-018 Adopted: July 6, 2010 Page 3 PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this day of by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 4np EXHIBIT. "A'$ AVENIDA ULTIMO STREET VACATION RW-V 2010-018 IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, SHEET 1 OF 1 THAT PORITON OF LETTERED LOT "B' (AVENIDA ULTIMO) AS SHOWN BY THE DESERT CLUB TRACT, UNIT NO. 5, AS FILED IN BOOK 21, PAGES 61 AND 62 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF RIVERSIDE COUNTY, CALIFORNIA, DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF THE SOUTHWEST QUARTER, OF THE NORTHEAST QUARTER OF SECTION 6, TOWNSHIP 6 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN, ALSO BEING THE CENTERLINE INTERSECTION OF WASHINGTON STREET (FORMERLY MARSHALL STREET) AND AVENIDA ULTIMO, AS SHOWN BY SAID DESERT CLUB TRACT, UNIT NO. 5; THENCE EASTERLY ALONG THE NORTHERLY LINE OF SAID SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF SAID SECTION 6, NORTH 89-48'00" EAST, 30.00 FEET, TO THE NORTHWEST CORNER OF AFOREMENTIONED LOT "B", ALSO BEING THE POINT OF BEGINNING; THENCE CONTINUING ALONG SAID NORTHERLY LINE, NORTH 8948'OC EAST, 78.00 FEET, TO THE SOUTHWEST CORNER OF THAT PARCEL OF LAND GRANTED TO THE CITY OF LA QUINTA PER QUITCLAIM DEED RECORDED JANUARY 13, 1992 AS INSTRUMENT NO. 011041 OF OFFICIAL RECORDS; ON SOENCE UTHERLY LINE OFAVING DSAIDRTHERLY LOT B'LALSO BENGSOUTH OTHE9SOUTHERLY RIGHT OF AY OF SAID 30.00 FEET, TO A AVENIDA E AVENI A ULTIMO; THENCE WESTERLY ALONG SAID SOUTHERLY RIGHT OF WAY, SOUTH 89'48'00" WEST, 58.02 FEET, TO THE BEGINNING OF A TANGENT CURVE CONCAVE SOUTHEASTERLY HAVING A RADIUS OF 20.00 FEET; THENCE SOUTHWESTERLY ALONG SAID CURVE, ALSO BEING THE SOUTHERLY RIGHT OF WAY OF SAID AVENIDE ULTIMO, THROUGH A CENTRAL ANGLE OF 89'57'30", AN ARC LENGTH OF 31.40 FEET, TO A POINT ON THE EASTERLY RIGHT OF WAY OF SAID WASHINGTON STREET; THENCE NORTHERLY ALONG THE WESTERLY LINE OF AFOREMENTIONED LOT "B', NORTH 00'09'30" WEST, 49.99 FEET, TO THE POINT OF BEGINNING. SAID PARCEL CONTAINS 2,426 SQUARE FEET, MORE OR LESS. ALL AS SHOWN ON EXHIBIT "B' ATTACHED HERETO AND MADE A PART HEREOF. PREPARED UNDER THE SUPERVISION OF: o° ��� FPS a a U 2 z 6588 ' \ 1 1 1f7 * E.I.12-31-71 CHRIS J. ElEgM, P. . 6588 DATE: EXPIRES 12/31/11 9TFOF CA. 401 NW COR. SW 1/4, NE 1/4. SEC. 6, T6S, R7E 30' EXHIBIT "B" AVENIDA ULTIMO STREET VACATION 30' 1 J N J o Ln Z NJ 3 fy c� fy 0 30, 30, RW-V 2010-018 CVWD (O.R. 2456846) S.W. CORNER OF R/W PER QUITCLAIM DEED, O.R. 011041 POB R/W PER QUITCLAIM NW CC /// DEED, O.R. 011041 LOT B" ( REC., 1/13/1992 \\ N 89'48'00" E 569.00' SHEET 1 OF 1 SCALE: 1" = 80' 0 40 80 160 L2 122.00' — 339.00 Z L3 fk AVENIDA ULTIMO "LOT B" L4 SOUTHERLY R/W A=89'57'30" R=20.00' L=31.40' 13 12 11 DESERT CLUB TRACT UNIT NO. 5 1 M.B. 21 /61-62 14 1 15 1 16 ® INDICATES EASEMENT AREA LINE DATA BEARING LENGTH L1 N 89'48'00 E 30.00' 12 N 8948'00" E 78.00' L3 S 00'09'30" E 30.00, ' 1-4 S 89'48'00" W 58.02' 1-5 V 00'09'30" W 49.99' nCL O r� 0 M PREPARED UNDER THE SUPERVISION OF: 4Q o CHRIS J. I GH, S. 6588 DATE: EXPIRES 12 l\56806\Sf VAC 01.m 4-07-2010 �.' 402 I V LA FONDA -Ai lei bG AD C: si L�MA F NUESTPA 1 g {�0 Y cTSS..,)E Z6 I074 - d cyptl^t� ULTIMO- a k `k I I d 99 W y � k O b tl b 5q� �R� q V d � 3 N ♦ y w � y Y .� � �:� k�5 �� N NIDA a 4 r s x al ��, � w : � ,A., •.� Ir :�' N � .gin`-- e --� y`�.y' � -,.r_ �I� ,�.._ fie �• �w• q .'� m C 6pIItl4 rn .A'.r7� wNARA" �y 10 CTI i r AVENIDA� �.1 =t'.� a� x x .. se' TAM71G0 swmz i. loo, 6. AVENIDA �LAJApo'MY t„f a.5�¢et� Y: i .f2Wr e z xiEN IDA .,on F-$;;�— -- _ «ar'-LA FON DA ---- � § Dc IA s os �> e ;Err €I k ti i 404 ATTACHMENT 2 EXHIBIT. "A" SHEET T OF T AVENIDA ULTIMO STREET VACATION RW-V 2010-018 IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, THAT PORITON OF LETTERED LOT "Ti' (AVENIDA ULTIMO) AS SHOWN BY THE DESERT CLUB TRACT, UNIT NO. 5, AS FILED IN BOOK 21, PAGES 61 AND 62 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF RIVERSIDE COUNTY, CALIFORNIA, DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF THE SOUTHWEST QUARTER, OF THE NORTHEAST QUARTER OF SECTION 6, TOWNSHIP 6 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN, ALSO BEING THE CENTERLINE INTERSECTION OF WASHINGTON STREET (FORMERLY MARSHALL STREET) AND AVENIDA ULTIMO, AS SHOWN BY SAID DESERT CLUB TRACT, UNIT NO. 5; THENCE EASTERLY ALONG THE NORTHERLY LINE OF SAID SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF SAID SECTION 6, NORTH 89'48'00" EAST, 30.00 FEET, TO THE NORTHWEST CORNER OF AFOREMENTIONED LOT "B", ALSO BEING THE POINT OF BEGINNING; THENCE CONTINUING ALONG SAID NORTHERLY LINE, NORTH 8948'00" EAST, 78.00 FEET, TO THE SOUTHWEST CORNER OF THAT PARCEL OF LAND GRANTED TO THE CITY OF LA QUINTA PER QUITCLAIM DEED RECORDED JANUARY 13, 1992 AS INSTRUMENT NO, 011041 OF OFFICIAL RECORDS; THENCE LEAVING SAID NORTHERLY LINE, SOUTH 00'09'3Y' EAST, 30.00 FEET, TO A POINT ON THE SOUTHERLY LINE OF SAID LOT "B", ALSO BEING THE SOUTHERLY RIGHT OF WAY OF SAID AVENIDA ULTIMO; THENCE WESTERLY ALONG SAID SOUTHERLY RIGHT OF WAY, SOUTH 89.48-OC WEST, 58.02 FEET, TO THE BEGINNING OF A TANGENT CURVE CONCAVE SOUTHEASTERLY HAVING A RADIUS OF 20.00 FEET; THENCE SOUTHWESTERLY ALONG SAID CURVE, ALSO BEING THE SOUTHERLY RIGHT OF WAY OF SAID AVENIDE ULTIMO, THROUGH A CENTRAL ANGLE OF 89'57'30", AN ARC LENGTH OF 31.40 FEET, TO A POINT ON THE EASTERLY RIGHT OF WAY OF SAID WASHINGTON STREET; THENCE NORTHERLY ALONG THE WESTERLY LINE OF AFOREMENTIONED LOT "B", NORTH 0909130" WEST, 49.99 FEET, TO THE POINT OF BEGINNING. SAID PARCEL CONTAINS 2,426 SQUARE FEET, MORE OR LESS. ALL AS SHOWN ON EXHIBIT "5' ATTACHED HERETO AND MADE A PART HEREOF. PREPARED UNDER THE SUPERVISION OF: �yh4�`' J BFp61 el) x L.S. 6588 04�,`I 9 ,a * Exp. 12-31-11 CHRIS J. BE P. 6588 ATE: sT �P EXPIRES 12/31/11 9fFOF CALF 405 ATTACHMENT 3 SW 1/4, NE 1/4. SEC. 6, T6S, RK 30, 1 EXHIBIT "B„ SHEET 1 OF 1 AVENIDA ULTIMO STREET VACATION RW-V 2010-018 30' CVWD (O.R. 2456846) S.W. CORNER OF R/W PER SCALE: 1" = 80' QUITCLAIM DEED, O.R. 011041 0 40 80 160 -poR/W PER QUITCLAIM NWBCOR. DEED, O.R. 011041 LOT "B" REC., 1/13/1992 N 8948'00" E 569.00' / L2 122.00' 339.00' q L3 AVENIDA ULTIMO "LOT B" n L4 SOUTHERLY R/W A=89'57'30" R=20.00' w L=31.40' 13 12 11 DESERT CLUB TRACT o c { UNIT NO. 5 { z � M.B. 21/61-62 = J � a 0 14 15 16 30, 30, ® INDICATES EASEMENT AREA LINE DATA BEARING LENGTH L1 N 89'48'00" E 30.00' 1-2 N 89'48'00" E 78.00' L3 S 00'09'30" E 30:00' L4 S 89'48'00" W 58.02' L51 N 00'09'3d' W 49.99' "' PREPARED UNDER THE SUPERVISION OF: `I R AJ.HRIS B GH, S. 6588 EXPIRES 12/31/11 1:\M80+%ST YAC 01.NG '" r 406