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COMMUNITY SERVICES COMMISSION
AGENDA
CITY HALL STUDY SESSION ROOM
78-495 Calle Tampico
La Quinta, CA 92253
Regular Meeting
Monday September 13, 2010 - 5:30 P.M.
CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
PUBLIC COMMENT
At this time, members of the public may address the Commission on any matter
not listed on the agenda. Please complete a Request to Speak form and limit your
comments to three minutes.
CONFIRMATION OF AGENDA
PRESENTATIONS
1. Old Town Artisan Studio
APPROVAL OF MINUTES
1 . July 12, 2010 Minutes
CONSENT CALENDAR — None.
NOTE: Consent Calendar items are considered to be routine in nature and will be
approved by one motion.
BUSINESS SESSION
1. Consideration of Commission Meeting Dates
2. Consideration of Artist Appreciation Day Program
3. Consideration of Signal Box Renderings
STUDY SESSION — None.
Community Services Commission Agenda
DEPARTMENT REPORTS
1 . Department Report for July 2010
2. Department Report for August 2010
3. Status of Various Park Improvements for Fiscal Year 2010-2011
COMMISSIONER ITEMS
1. Report from Commissioners Regarding Meetings Attended
2. Calendar of Monthly Events
PUBLIC HEARING — None.
ADJOURNMENT
A Regular meeting of the Community Services Commission will be held on October
11, 2010, commencing at 5:30 p.m. at the La Quinta Study Session Room, 78-
495 Calle Tampico, La Quinta, CA 92253.
PUBLIC NOTICES
The La Quinta Study Session Room is handicapped accessible. If special equipment
is needed for the hearing impaired, please call the Community Services Department
at 777-7156, twenty-four (24) hours in advance of the meeting and
accommodations will be made.
Any writings or documents provided to a majority of the Community Services
Commission regarding any item on this agenda will be made available for public
inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico,
La Quinta, CA 92253, during normal business hours.
Community Services Commission Agenda 2
PRESENTATION
Tt"e 4 etP Qumr(u
AGENDA CATEGORY:
BUSINESS SESSION:
COMMISSION MEETING DATE: September 13, 2010
CONSENT CALENDAR:
ITEM TITLE: Presentation by Lin Garretson of Old Town
STUDY SESSION:
Artisan Studio
PUBLIC HEARING:
BACKGROUND AND OVERVIEW:
As part of the Annual Work Plan, representatives from local non -profits have been
asked to present information regarding services offered to residents in La Quinta. Ms.
Lin Garretson of Old Town Artisan Studio, will speak about the mission and efforts of
the non-profit organization. Old Town Artisan Studio is a recipient of a Community
Services Grant awarded in 2010. A video of the Old Town Artisan Studio is available
in the Community Services Department for anyone wishing to view it.
Respect ully Submitted,
Edie Hylton
Community Services Director
3
APPROVAL OF MINUTES: 1
COMMUNITY SERVICES COMMISSION
MINUTES
July 12, 2010
CALL TO ORDER
A regular meeting of the Community Services Commission was called to order at
5:30 p.m. by Director Hylton.
Commissioner Leidner led the Pledge of Allegiance.
PRESENT: Commissioners Blakeley; Engel, Fitzpatrick, Lawrence, and Leidner
STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett, Golf
& Parks Manager; Tustin Larson, Recreation Supervisor; Angela
Guereque, Senior Secretary
PUBLIC COMMENT — None.
PRESENTATIONS — NONE.
CONFIRMATION OF AGENDA
Motion - It was moved by Commissioners Leidner/Fitzpatrick to confirm the
agenda. Motion carried unanimously.
APPROVAL OF MINUTES
1. Approval of June 14, 2010 Minutes
Motion — It was moved by Commissioners Fitzpatrick/Leidner to approve the
minutes as submitted. Motion carried unanimously.
CONSENT CALENDAR - None.
BUSINESS SESSION
1. Election of Chairperson
Director Hylton presented the staff report.
Commissioner Leidner nominated Commissioner Fitzpatrick for Chairperson.
0
Community services Commission Minutes July 12, 2010
2..
Motion — It was moved by Commissioners Leidner/Lawrence to elect Commissioner
Fitzpatrick to serve as Chairperson for the Community Services Commission.
Motion carried unanimously.
2. Election of Vice Chairperson
Director Hylton presented the staff report.
Commissioner Leidner nominated Commissioner Lawrence for Vice Chairperson.
Motion — It was moved by Commissioners Leidner/Blakeley to elect Commissioner
Lawrence to serve as Vice Chairperson for the Community Services Commission.
Motion carried unanimously.
3. Selection of an Artist for the Design and Painting of Signal Boxes at Various
City Locations
Director Hylton presented the staff report.
Susan Evans presented her proposal to the Commission.
Commissioner Blakely asked what the schedule would be. Ms. Evans stated it
should take approximately two months to design and complete.
Commissioner Leidner asked what the best time would be to start the project. Ms.
Evans stated it should start in the Fall.
Commissioner Lawrence asked what the response was from the La Quinta High
School instructors. Ms. Evans stated that the teacher asked her to get back with
them in the Fall.
Commissioner Leidner asked if the quotations in the proposal were important to
her. Ms. Evans stated that she likes text.
Chairperson Fitzpatrick asked if Ms. Evans felt the geodes translate well to cars
going by. Ms. Evans stated that she is open to changing that.
Bijan Masoumpanah presented his proposal to the Commission.
Commissioner Engel asked if Mr. Masoumpanah had worked with students in the
past. Mr. Masoumpanah stated he has worked on two murals with the Two Bunch
Palms Middle School and also murals for the Boys & Girls Club.
Veronique Branger presented her proposal to the Commission.
Commcmity Services Commission Minutes Juiy 12 2010
S
Commissioner Lawrence asked what the time of completion would be. Ms.
Branger stated it would be complete by Winter break.
Commissioner Leidner asked how the boxes would be graffiti proof. Ms. Branger
stated the boxes would be sealed with a non -yellowing protectant.
Chairperson Fitzpatrick asked how many different designs would be used on the
boxes. Ms. Branger stated there would be four different desertscape designs.
Helen Hawes presented her proposal to the Commission.
Commissioner Engel asked what experience Ms. Hawes had. Ms. Hawes stated
she has been a full time muralist since 2001. She has worked with residential and
commercial projects.
Maria Hunt presented her proposal to the Commission.
Sandy Swan presented her proposal to the Commission.
Commissioner Lawrence asked what the time frame would be. Ms. Swan stated it
would be six to ten days per box.
After a tally of the proposal evaluation forms, Secretary Guereque presented the
scores as follows:
Maria Hunt = 259
Bruce & Sandy Swan = 243
Susan Smith Evans = 223
Helen Hawes = 203
Veronique Branger = 188
Studio Bijan = 162
Motion — It was moved by Commissioners Leidner/Lawrence to recommend Maria
Hunt return to the Commission with four complete renderings for consideration.
Motion carried unanimously.
4. Consideration of the 2010-201 1 Community Services Marketing Plan
Mr. Larson, Recreation Supervisor, presented the staff report.
Commissioner Leidner asked how the City's brochures correspond with the Desert
Recreation District brochures. Mr. Larson stated the dates are pretty similar.
A
Community Services Commission Minutes Judy 12, 2010
Commissioner Lawrence asked how staff keeps the customer service numbers up.
Mr. Larson stated that supervisors make sure staff is well dressed, greet the
customers, and are personable with the customers.
Commissioner Engel asked if staff had any ideas on how to increase the email
database. Mr. Larson stated that staff tries to get emails at events and also when
customers register for activities at City Hall. Commissioner Engel also suggested
flyers be distributed to the different Homeowners Associations. Commissioner
Blakeley stated that she has a contact that can help with the HOA distributions.
Motion — It was moved by Commissioners Leidner/Blakely to approve the 2010-
2011 Community Services Marketing Plan. Motion carried unanimously.
STUDY SESSION — None.
DEPARTMENT REPORTS
Department Report for June 2010
COMMISSIONER ITEMS
1 . Report from Commissioners Regarding Meetings Attended.
2. Calendar of Monthly Events
PUBLIC HEARING — None.
OPEN DISCUSSION
Chairperson Fitzpatrick commented on how great the landscaping looks at the Fritz
Burns Park corner monument.
Commissioner Leidner asked if there is any solution to the continued vandalism at
the Interactive Water Feature. Director Hylton stated that staff will be looking into
different products that might reduce the flooring problems in the future.
ADJOURNMENT
It was moved by Commissioners Leidner/Lawrence to adjourn the Community
Services Commission meeting at 7:30 p.m. Motion carried unanimously.
7
Comrrtunity Services CammVssion Minutes
-5-
,July 12, 2010
NEXT MEETING INFORMATION:
A Regular Meeting of the Community Services Commission to be held on
September 13, 2010 commencing at 5:30 p.m. in the City of La Quinta Study
Session Room, 78-495 Calle Tampico, La Quinta, CA 92253.
S bmitted by:
Angela Guereque
Community Services Senior Secretary
1.1
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AGENDA CATEGORY:
BUSINESS SESSION: I
COMMISSION MEETING DATE: September 13, 2010 CONSENT CALENDAR:
ITEM TITLE: Consideration of Commission Meeting Dates STUDY SESSION:
PUBLIC HEARING:
RECOMMENDATION:
As deemed appropriate by the Community Services Commission.
FISCAL IMPLICATIONS:
None.
WORK PLAN TASK ASSIGNMENT:
Commission Meeting dates.
BACKGROUND AND OVERVIEW:
The proposed Community Services Commission dates are as follows:
October 11, 2010
November 8, 2010
December 13, 2010
January 10, 2011
February 14, 2011
March 14, 2011
April 11, 2011
May 9, 2011
June 13, 2011
July 11, 2011
August 8, 2011
September 12, 2011
7
ALTERNATIVES:
The alternatives available to the Commission are:
1. Approve the Community Services Commission meeting dates; or
2. Do not approve the Community Services Commission meeting dates; or
3. Provide staff with alternate direction.
Respectf Ily submitted,
Edie Hylton
Community Services Director
10
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AGENDA CATEGORY:
BUSINESS SESSION: _2_
COMMISSION MEETING DATE: September 13, 2010 CONSENT CALENDAR:
STUDY SESSION:
ITEM TITLE: Consideration of Artist Appreciation Day
Program PUBLIC HEARING:
RECOMMENDATION:
As deemed appropriate by the Community Services Commission.
FISCAL IMPLICATIONS:
None.
WORK PLAN TASK:
Liaison to the Community.
BACKGROUND:
The Community Services Department is requesting the assistance of two
Commissioners to assist staff with planning and organizing the upcoming Artist
Appreciation Day Program. The event will take place on Wednesday, November 3,
2010 from 10 to 1 1:45 a.m. at La Quinta High School. Staff would also like to request
the assistance of one member from the La Quinta Arts Foundation for this event to
help acquire artists.
The Artist Appreciation Day Program was last presented to La Quinta High School art
students in November 2009. This program consists of four or five local artists
volunteering their time to speak to high school art students about their work. Each
presentation is approximately 15 to 20 minutes and artists may provide examples of
their work and welcome questions from students.
Staff requests support from Commissioners and the La Quinta Arts Foundation to
obtain artists for the program by October 15, 2010. A variety of artists from different
mediums should be obtained. La Quinta High School art teachers have requested time
prior to the program to work with the artists to assist them in preparing their
11
presentations to include more visuals on an LCD projector and to make their
presentations more compatible to a teenage audience.
ALTERNATIVES:
The alternatives available to the Commission include:
1. Assign two Commissioners to participate in the Artist Appreciation Day
Program; or
2. Do not assign two Commissioners to participate in the Artist Appreciation Day
Program; or
3. Provide staff with alternate direction.
Respectfully submitted,
Edi*Hylton
Community Services Director
12
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COMMISSION MEETING DATE: September13, 2010
AGENDA CATEGORY:
BUSINESS SESSION: 3
CONSENT CALENDAR:
ITEM TITLE: Consideration of Final Designs for Signal STUDY SESSION:
Boxes at Various Locations by Artist Maria Hunt
PUBLIC HEARING:
RECOMMENDATION:
Staff recommends that the final renderings for the signal and electrical boxes be
approved and recommended to the City Council.
FISCAL IMPLICATIONS:
This project, if approved by the City Council, will cost $6,000.
BACKGROUND AND OVERVIEW:
On March 9, 2009, the Community Services Commission recommended to City
Council that a Request for Proposals (RFP) be sent out for the design and painting of
signal boxes at various locations throughout the Village. The signal box project was
completed by Julie Kirk in the Spring of 2010.
On June 1, 2010, the City Council approved a Request for Proposals be sent out for
the design and painting of signal boxes at various locations in the northern area of the
City as follows:
• Adams Street and Westward Ho Drive
• Dune Palms Road and Westward Ho Drive
• Fred Waring Drive and Palm Royale Drive
• Miles Avenue and Seeley Drive
On July 12, 2010 the Community Services Commission selected artist Maria Hunt to
design and paint the four signal and electrical boxes and requested that Ms. Hunt
return to the Commission with final renderings for all four locations before a
recommendation is made to the City Council.
13
Maria Hunt has prepared the renderings for all four signal boxes and has worked to
obtain ideas from the students at La Quinta High School to integrate into the two
signal boxes closet to the High School. Ms. Hunt will bring renderings of the signal
and electrical boxes to the September 13, 2010 meeting for final review by the
Community Services Commission.
ALTERNATIVES:
The alternatives available to the Commission are:
1 . Recommend Maria Hunt to design and paint the signal and electrical boxes for
City Council consideration; or
2. Do not recommend Maria Hunt to design and paint the signal and electrical
boxes for City Council consideration; or
3. Provide staff with alternate direction.
Respectfully submitted,
Edie Hylt n
Community Services Director
14
DEPARTMENT REPORT: 1
01
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TO: Honorable Mayor and Members of the City Council
FROM: Edie Hylton, Community Services Director
DATE: September 21, 2010
SUBJECT: Community Services Department Report for July 2010
Upcoming events of the Community Services Department for September 2010:
Computers *Beginning Computer
*Beginning Word/ Internet & E-Mail
*Master MS Word
*Conquering MS Excel
Photoshop Elements, Senior Center
Photos to Art, Senior Center
Beginning Computers, Senior Center
Conquering MS Excel, Senior Center
Dance *Line Dancing
*Swing/Latin Fusion
*Dance Workshop
Dance, Play & Pretend, La Quinta High School
Beginning Ballet, La Quinta High School
Beginning Belly Dance, La Quinta High School
Ballet/Tap 4-6 yrs & 7-10 yrs, La Quinta High School
Ballet/Jazz 4-6 yrs & 7-10 yrs, La Quinta High School
Hawaiian Culture & Hula 4-8 yrs & 9-17 yrs, La Quinta High School
Hawaiian Culture & Hula 18 yrs & up, La Quinta High School
Excursions San Diego Padres/San Francisco Giants Baseball
LA Angels of Anaheim/Chicago White Sox Baseball
Exercise & Fitness *Morning Workout
*Mat Pilates
Yoga, Library
Fighting for Fitness, Senior Center
Relaxing Movement, Library
The Core Workout w/ Exercise Balls, Senior Center
Jazzercise, Senior Center
Zumba, Senior Center
Tai Chi Qi Gong, Fitness Center
15
Free Lecture Series 5 Keys to Weight Loss, Senior Center
Walking Equals Long Life (W.E.L.L.), Civic Center Campus
Free Programs *Quitters
Leisure Enrichment Italian for Everyone, Senior Center
Acrylic Landscape Painting 18 yrs & up, Senior Center
Music Beginning Guitar, Senior Center
Rock Solo Class, Senior Center
Special Events *Cruise Cuisine Luncheon
Special Interest *Mature Driver
*Watercolor
*Sketching & Drawing
Sports Events Tae Kwon Do, Senior Center
USMA Mixed Martial Arts, B&G Club
Self-defense Designed for Women
Junior Basketball League Registration & Clinic
Tennis Lessons for Children & Adults
Disc Golf Clinic & Tournament
Indoor Volleyball Tournament
C.V. Premier Adult Soccer League
*Senior Center class or activity
16
Community Services Department
Attendance Report for the Month of July 2010
Summary Sheet
Program 2010 2009 Variance Sessions Per Month
2010 2009
Leisure Classes
93
144
-51
57
97
Special Events
360
252
108
2
2
Sports
633
502
1311
22
26
Fitness Center
554
582
-28
27
27
Senior Center
737
971
-234
71
76
Total
2,377
2,451
-74
179
228
Senior Services
Senior Center
441
395
46
13
12
Total
441
395
46
13
12
Sports User Groups
La Quinta Park Use
AYSO
NO LA QUINTA PARK
LQ Sports & Youth
FIELD USAGE DUE TO SUMMER
Desert Boot Camp
FIELD REHABILITATION
Sports Complex
LQ Sports & Youth
100
100
0
19
20
Facility/Park Rentals
Senior Center
Private Part
0
0
0
0
0
Churches-2
600
600
0
8
8
Museum
Meetin Room
60
120
-60
1
2
Library
Classroom
180
660
480
3
11
Civic Center Campus
Private Part
0
0
0
0
0
Park Rentals
La Quinta Park
200
50
150
4
1
Fritz Burns Park
01
0
0
0
0
Total
1,140
11530
-390
35
42
Total Programs
3,9581
4,376
-4181
227
282
Volunteer Hours
Senior Center
193
126
67
Total Volunteer Hours
203
126
67
Chamber of Commerce had 11 meetings in the Library Classroom in 2009 and
only 3 meetings in 2010.
17
Community Services Program Report for July 2010
2010 2009 2010 2009
Participants
Participants
Variance
Meetings
Meetings
Leisure Classes
Begin. Drawing
3
0
3
3
0
Acrylic Painting
3
0
3
3
0
Tai Chi Chuan
5
4
1
8
9
Fighting For Fitness
12
0
12
7
0
Zumba
22
21
1
9
9
Relaxing Movement
Morning Yoga
14
8
0
0
14
8
9
4
0
0
Hawaiian Dancing
4
0
4
3
0
Guitar - Beg.
9
13
4
3
2
Jazzercise
13
9
4
8
13
Totals
93
47
46
57
33
2010 2009 2010 2009
Participants
Participants
Variance
Meetings
Meetin s
Special Events
Moonlight Movies in Old Town
----
300
200
100
1
1
San Clemente Ocean Festival
60
52
8
1
1
Totals
360
252
108
2
2
2010 2009 2010 2009
Participants
Participants
Variance
Meetings
Meetings
Sports & Fitness Center
Open Gym Basketball
380
361
19
12
22
Open G m Volleyball
86
0
86
5
0
Fitness Center
554
582
-28
27
27
Golf Tour, Indian Canyons
40
0
40
1
0
Golf Tour, Westin Mission Hills
31
0
31
1
0
Golf Tour, SilverRock
29
39
-10
1
1
Golf Tour, Mission Hills
31
36
-5
1
1
Golf Tour, Indian Wells Resort
36
0
36
1
0
Totals
1187
1018
169
49
51
Community Services Totals 1,6401 1,31, 323 108 86
IE
Monthly Revenue Report for July 2010
.e....ttii.. D....e..,,e _ C�rili}v Rnntal¢ 2010 2009 Variance
$
$
$
$
$
250.00
$ 250.00
n
$
2,362.50
$
2,362.50
$ -
$
210.00
$
50.00
$ 160.00
$
-
$
-
$ -
Monthly Facility Revenue
$
2,572.50
$
2,662.50
$ 90.00
Monthl Revenue
Senior Center
$
1,143.50
$
12,307.50
$
11,164.00
CommunityServices
$
4,448.00
$
2,855.00
$
1,593.00
La Quinta Resident Cards
$
2,240.00
$
1,650.00
$
590.00
Fitness Cards
$
450.00
$
575.00
$
125.00
Total Revenue
$
8,281.60
$
17,387.50
$
9,106.00
D.....,..,,e Vnar to Date
Facilit Revenue v v
$
2,572.50
$
2,662.50
$
90.00
Senior Center
$
1,143.50
$
12,307.50
$
11,164.00
Community Services
$
4,448.00
$
2,855.00
$
1,593.00
La Quinta Resident Cards
$
2,240.00
$
1,650.00
$
590.00
Fitness Cards
$
450.00
$
575.00
$
125.00
Total Revenue to Date
$
10,854.00
$
20,050.00
$
9,196.00
'Revenue increase last year was due to the David Orme $10,000 donation.
Additional revenue decrease this year due to less classes offered during the summer season.
W,
Senior Center Attendance
Senior Center Program Report for July 2010
Participation
Participation
Variance 1
Meetings
Meetings
2010
2009
2010
2009
Senior Activities
ACBL Bride
119
267
-148
4
5
Bridge, Social/Part
263
322
-59
13
16
Monthly Birthday Party
43
30
13
1
1
Monthly Luncheon Patriots)
96
104
-8
1
1
Movie Time
64
85
-21
5
5
Putting Action
11
10
1
3
4
Wii Tournament
22
0
22
4
0
Senior Activity Total
618
818
-200
31
32
Senior Leisure Classes
Arts & Crafts
3
18
-151
3
1
Computer Classes
5
33
-281
1
9
Exercise
25
25
01
12
13
Mat Pilates
6
0
61
12
0
Mature Driver
11
0
11
1
0
Quilters
29
10
19
5
5
Ukulele Players
40
15
25
6
7
Senior Leisure Classes Total
1191
101
181
40
35
TOTAL SENIOR PROGRAMS
737
919
-182
71
67
Senior Services
Cool Center
90
72
18
21
21
FIND
247
191
56
5
7
HICAP
3
44
41
1
5
Legal Consultation
6
5
1
1
1
LIHEAP Weatherization
31
0
31
2
0
Notary
1
1
0
1
1
FREE Seminars/Presentations/Screenings (3)*
37
36
1
3
6
Volunteers
26
16
10
n/a
We
TOTAL SENIOR SERVICES
441
365
58
13
20
SENIOR CENTER TOTAL
11781
1284
-124
84
87
*Included: Skin Cancer Screening; Bone Density Screening & Nutritional Consultation
20
DEPARTMENT REPORT: 2
1
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F^f OF t
TO: Honorable Mayor and Members of the City Co ncil
FROM: Edie Hylton, Community Services Directo
DATE: September 21, 2010
SUBJECT: Community Services Department Report for August 2010
Upcoming events of the Community Services Department for October 2010:
Computers *Beginning Computer
*Beginning Word/ Internet & E-Mail
*Play with Power Point
*Use a Digital Camera
Photoshop Elements, Senior Center
Photos to Art, Senior Center
Intermediate Computers, Senior Center
Mastering MS Word, Senior Center
Dance *Line Dancing
*Tap Troubles Away
*Ballroom Dance
-Swing/Latin Fusion
Dance, Play & Pretend 2-5 yrs, La Quinta High School
Beginning Ballet 5-10 yrs, La Quinta High School
Beginning Belly Dance, La Quinta High School
Hawaiian Culture & Hula 4-8 yrs & 9-17 yrs, La Quinta High School
Hawaiian Culture & Hula 18 yrs & up, La Quinta High School
Exercise & Fitness *Morning Workout
*Mat Pilates
*Yoga for Health
*Tai Chi for Health
Yoga, Library
Relaxing Movement, Library
Jazzercise, Senior Center
Zumba, Senior Center
Tai Chi Qi Gong, Fitness Center
ABS, Gluts, Tubes and Weights, Senior Center
21
Free Programs *Quilters
*Scrapbooking 101
*Life Experience
*Woodcarvers
Free Lecture Series 5 Keys to Anti -aging, Senior Center
Leisure Enrichment Italian for Everyone, Senior Center
Music Beginning Guitar, Senior Center
Second Level Guitar, Senior Center
Special Events *Halloween Luncheon
*Wellness Connection
*Annual Health Fair
Halloween Carnival, Boys & Girls Club Gym
Special Interest *Mature Driver
*Sketching and Drawing
*Ceramics
*Hooked on Loops
Sports Tae Kwon Do, Senior Center
USMA Mixed Martial Arts, B&G Club
Junior Basketball League, Boys & Girls Club Gym
Tennis Lessons for Children & Adults
*Senior Center class or activity
22
Community Services Department
Attendance Report for the Month of August 2010
Summary Sheet
Program 2010 2009 Variance Sessions Per Month
2010 2009
Leisure Classes
61
77
51
30
69
S ecial Events
744
565
179
4
3
S orts
575
436
139
22
27
Fitness Center
539
539
0
26
26
Senior Center
770
843
-73
71
65
Total
2,689
2,460
194
153
190
Senior Services
Senior Center
519
317
2021
14
2
Total
519
317
202
14
2
Sports User Groups
La Quinta Park Use
AYSO
170
200
-30
6
5
Sports Complex
LQ Sports & Youth
60
50
10
18
16
Facility/Park Rentals
Senior Center
Private Part
300
200
100
2
1
Churches-2
750
750
0
10
10
Museum
Meeting Room
60
180
-120
1
3
Library
Classroom
180
480
-300
3
8
Civic Center Campus
Private Part
0
0
0
0
0
Park Rentals
La Quinta Park
50
100
-50
1
2
Fritz Burns Park
0
0
0
0
0
Total
1,570
1,960
-390
4145
Total Programs
4,7781
4,737
6
208
237
Vnlunfaar Hnum
Senior Center
1 1621
170
-8
Total Volunteer Hours
1 2031
170
-8
Chamber of Commerce had 8 meetings in the Library Classroom in 2009 and
only 3 meetings in 2010.
23
Community Services Program Report for August 2010
2010 gnnq 2010 2009
Participants
Participants
Variance
Meetings
Meetings
Leisure Classes
Begin. Drawing
Acrylic Painting
Hawaiian Dancing
3
3
4
0
0
0
3
3
4
1
1
3
0
0
0
Guitar - Be .
3
0
3
3
0
Zumba
15
22
-7
6
8
FightingFor Fitness
Yoga - Morning
Jazzercise
11
9
1 131
0
0
101
11
9
3
4
3
9
0
0
9
Totals
1 611
321
17
2010 2nng 2010 2009
Participants
Participants
Variance
Meetings
Meetings
Special Events
Moonlight Movies in Old Town
250
0
---
250
1
0
Safety Fun Fair
400
475
-75
1
1
Pageant of the Masters Excursion
421
0
42
1
0
Golf Tour Banquet
521
48
4
1
1
Totals
7441
523
221
4
2
oMn 2009 2010 2009
Participants
Participants
Variance
Meetings
Meetings
Sports & Fitness Center
Open Gym Basketball
368
266
102
14
22
Open Gym Volleyball
79
0
79
4
0
Fitness Center
539
539
0
26
26
Golf Tour, Desert Willow
27
35
-8
1
1
Golf Tour, Marriott Shadow Ridge
29
0
29
1
0
Golf Tour, Eagle Falls
36
0
361
0
Golf Tour, Classic Club
36
52
-161
1
Totals
1114
892
222
48150
Community Services Totals 1,9191 1,447 472 82 69
24
Monthly Revenue Report for August 2010
Rfi--*ki., on..nn„a _ Parillty Rantals 2010 2009 Variance
Libra
$
-
$
-
$
Museum
$
75.00
$
75.00
$ -
Senior Center
$
3,850.00
$
3,675.00
$ 175.00
Parks
$
60.00
$
60.00
$ -
Sports Fields
$
200.00
$
400.00
$ 200.00
Monthly Facility Revenue
$
4,185.00
$
4,210.00
$ 25.00
M thl Revenue
on Z.
Senior Center *
$
2,210.00
$
5,537.00
$
3,327.00
Community Services
$
5,122.00
$
6,942.00
$
1,620.00
La Quinta Resident Cards
$
2,730.00
$
1,095.00
$
1,635.00
Fitness Cards
$
495.00
$
695.00
$
200.00
Total Revenue
$
10,557.00
1 $
14,269.00
$
3,712.no
e_.._....,, v4 note
Facility Revenue
$
6,757.50
$
6,872.50
$
115.00
Senior Center
$
3,353.50
$
17,844.50
$
14,491.00
Community Services
$
9,570.00
$
9,797.00
$
227.00
La Quinta Resident Cards
$
4,970.00
$
2,745.00
$
2,225.00
Fitness Cards
$
945.00
$
1,270.00
$
325.00
Total Revenue to Date
$
25,596.00
$
38,529.00
$
12,933.00
*Revenue decrease this year due to less classes offered during the summer season, -
registrations for new season are coming in slowly.
25
Senior Center Attendance
Senior Center Program Report for August 2010
Participation IParticipation
Variance I
Meetings
Meetings
2010
2009
1
2010
2009
Senior Activities
ACBL Bride
161
145
16
4
4
Bridge, Social/Part
301
307
-6
19
19
Monthly Birthday Party
45
40
5
1
1
Monthly Luncheon B&G Back to School)
107
110
-3
1
1
Movie Time
39
53
14
4
4
Wii Bowling
11
0
11
4
0
Senior Activity Total
664
655
9
33
29
Senior Leisure Classes
Exercise
32
24
8
13
13
Mat Pilates
6
0
6
13
0
Quilters
24
25
-1
4
3
Ukulele Players
44
81
-371
8
9
Senior Leisure Classes Total
106
130
-24
38
25
TOTAL SENIOR PROGRAMS
770
785
-15
71
54
Senior Services
Cool Center
99
70
29
22
21
Eisenhower
7
4
3
1
1
Financial Consultation
4
0
4
2
0
FIND
212
209
31
4
8
HICAP
22
0
22
5
0
Legal Consultation
6
7
-1
1
1
LIHEAP Weatherization
21
0
21
3
0
FREE Seminars/Presentations/Screenings (1)*
126
0
126
1
0
Volunteers
22
22
0
n/a
n/a
TOTAL SENIOR SERVICES
519
312
171
14
9
SENIOR CENTER TOTAL
1289
1097
156
85
63
*Included: Watt Wise Wednesday IID
RZI
DEPARTMENT REPORT: 3
i.°'
F�
s �4�a
icy �. "OAS
y OF 71
TO: Community Services Commission
FROM: Steve Howlett, Golf & Parks Manager
DATE: September 13, 2010
RE: Park Updates and Capital Repair Projects
The City currently has 13 park sites. These parks are maintained by a landscape
contractor under Project No. 2009-20, Park Landscape Maintenance Services. During
this fiscal year, the Bear Creek Trail and the Seasons Retention Basin have been moved
from the Lighting and Landscape District contract to the Parks Landscape Maintenance
contract. This change was made in order to manage these facilities as parks instead of
Public Works facilities. It is anticipated the Colonel Paige Middle School Sports Fields
will be maintained by the City this fall as part of the agreement with Desert Sands
Unified School District (DSUSD).
The capital park improvements and repairs scheduled for completion include:
Fred Wolff Bear Creek Nature Preserve. A trail of decomposed granite was completed
along the inside of the split -rail fence which spans Avenida Montezuma between Calle
Ensenada and Calle Chillon. The trail serves the users of the nature preserve as well
as local residents who are walking along Avenida Montezuma. The new trail was
identified as a component of the Fred Wolf Nature Preserve Master Plan. New plant
identification signs have been purchased and will be placed along the decomposed
granite trail and the pathway along the Fred Wolff Bear Creek Trail.
Sports Complex (DSUSD). Renovations have started for the Sports Complex "Core
Area." The renovations include new fencing, hardscapes, shade structures, and the
addition of a new restroom facility. The "Core Area" renovations are scheduled to be
completed in December 2010. An event will be planned by department staff and the
La Quinta Sports Youth Association for Opening Day.
Colonel Paige Middle School (DSUSD). The Lighting Project for the sports fields at
Colonel Paige Middle School is complete. This provides additional fields for youth
soccer teams that are currently congested on the fields at La Quinta Park. A
prefabricated restroom is being added as part of the joint use agreement with the
H:\Community Services Commission\CSC Meetings\2010\09-13-10\D - Park Improvements.doc 27
school district. The restroom facility is scheduled to be installed by the end of the
year. The lighting will be managed by department staff and the maintenance of the
sports fields (mowing and irrigation) will be managed by the City under the Park
Landscape Maintenance Services, pending approval at the September 21, 2010 City
Council Meeting. Temporary restrooms will be in place during construction of the
permanent facility for the fall season of soccer.
Seasons Park. Construction has started for a dog park located at the east end of the
Seasons Retention Basin. The new dog park will include fencing, shade structures,
benches, drinking fountains, landscape lighting, parking, and walkways. The
replacement of the playground equipment and installation of new safety material was
completed in June 2010.
Adams Park. The replacement of the playground equipment and the installation of new
safety material were completed in July 2010. The decomposed granite trail was also
renovated and new plant material and ground cover will be added along the north and
west perimeter of the park.
Fritz Burns Park. The replacement of the playground equipment and the installation of
new safety material were completed in July 2010. New desert landscape was planted
along the north side of the park as well as the corner of Avenue 52 and Avenida
Bermudas. New tables and benches were purchased and will be installed as staff time
becomes available. The tennis nets are scheduled for replacement in the fall and the
fence around the pool will be repainted.
Pioneer Park. We are expanding the existing large dog park into the Coachella Valley
Water District (CVWD) well -site on the west side of the property. The expansion will
include fencing, shade structures, benches, drinking fountains, landscape lighting,
relocating the irrigation clock, concrete walkways, and a shade canopy over the
playground. This project will also include a twenty space parking lot off of Seeley
Drive.
Civic Center Campus. Staff is working on a pump repair program for the Campus
Lake. There are three original lake pumps that have been running continuously since
the park opened in 2001. The bridges and gazebo have been scheduled for repainting
this winter.
Turf Reduction Projects. As part of a partnership with CVWD, the City has adopted a
Cooperative Landscape Water Management Program which contains five main
components:
1. Water management opportunities on City properties;
2. Water management opportunities in single-family homes;
3. Water management opportunities for homeowner association properties;
4. Water management opportunities on golf courses;
5. Public relations opportunities.
H:\Community Services Commission\CSC Meetings\2010\09-13-10\D -Park Improvements.doc 28
As part of the water management opportunities on City properties, the City has
reduced unnecessary turf around the perimeter of several parks. Plans for the Turf
Reduction Landscape Projects for fiscal year 2010-201 1 include:
Civic Center Campus and City Hall Landscape
Eliminating approximately 43,000 square feet of non -usable turf;
Reducing the annual usage of drinking water by approximately 643,000 gallons;
Eliminating excess water and overspray from the streets and gutters;
Reducing areas requiring winter over -seeding;
Creating consistency throughout the landscape of the Civic Center Campus.
Police Substation Landscape
Eliminating approximately 6,800 square feet of non -usable turf;
Reducing the annual usage of drinking water by approximately 181,000 gallons;
Eliminating excess water and overspray from the streets and gutters;
Reducing areas requiring winter over -seeding;
Creating a "Demonstration" landscape for residents to consider using for their
homes.
Fire Station #70 Landscape
Eliminating approximately 23,900 square feet of non -usable turf;
Reducing the annual usage of drinking water by approximately 798,840 gallons;
Eliminating excess water and overspray from the streets and gutters;
Reducing areas requiring winter over -seeding;
Creating a "park like" area for pedestrians, cyclists, and golf cart users.
The 2010-2011Turf Reduction Landscape Projects eliminate approximately 142,500
total square feet of turf from four City facilities. Most of this turf is located along the
streets at each facility. The total estimated water savings for the turf reduction is
3,764,438 gallons per year. Completion of these projects is scheduled for late
December 2010.
H:\Community Services Commission\CSC Meetings\2010\09-13-10\D - Park Improvements.doc 29
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