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2010 07 12 CSC MinutesCOMMUNITY SERVICES COMMISSION MINUTES July 12, 2010 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 5:30 p.m. by Director Hylton. Commissioner Leidner led the Pledge of Allegiance. PRESENT: Commissioners Blakeley; Engel, Fitzpatrick, Lawrence, and Leidner STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett, Golf & Parks Manager; Tustin Larson, Recreation Supervisor; Angela Guereque, Senior Secretary PUBLIC COMMENT -None. PRESENTATIONS -NONE. CONFIRMATION OF AGENDA Motion - It was moved by Commissioners Leidner/Fitzpatrick to confirm the agenda. Motion carried unanimously. APPROVAL OF MINUTES 1. Approval of June 14, 2010 Minutes Motion - It was moved by Commissioners Fitzpatrick/Leidner to approve the minutes as submitted. Motion carried unanimously. CONSENT CALENDAR -None. BUSINESS SESSION 1. Election of Chairperson Director Hylton presented the staff report. Commissioner Leidner nominated Commissioner Fitzpatrick for Chairperson. Community Services Commission Minutes Ii.hl 12, 201(J -2- Motion - It was moved by Commissioners Leidner/Lawrence to elect Commissioner Fitzpatrick to serve as Chairperson for the Community Services Commission. Motion carried unanimously. 2. Election of Vice Chairperson Director Hylton presented the staff report. Commissioner Leidner nominated Commissioner Lawrence for Vice Chairperson. Motion - It was moved by Commissioners Leidner/Blakeley to elect Commissioner Lawrence to serve as Vice Chairperson for the Community Services Commission. Motion carried unanimously. 3. Selection of an Artist for the Design and Painting of Signal Boxes at Various City Locations Director Hylton presented the staff report. Susan Evans presented her proposal to the Commission. Commissioner Blakely asked what the schedule would be. Ms. Evans stated it should take approximately two months to design and complete. Commissioner Leidner asked what the best time would be to start the project. Ms. Evans stated it should start in the Fall. Commissioner Lawrence asked what the response was from the La Quinta High School instructors. Ms. Evans stated that the teacher asked her to get back with them in the Fall. Commissioner Leidner asked if the quotations in the proposal were important to her. Ms. Evans stated that she likes text. Chairperson Fitzpatrick asked if Ms. Evans felt the geodes translate well to cars going by. Ms. Evans stated that she is open to changing that. Bijan Masoumpanah presented his proposal to the Commission. Commissioner Engel asked if Mr. Masoumpanah had worked with students in the past. Mr. Masoumpanah stated he has worked on two murals with the Two Bunch Palms Middle School and also murals for the Boys & Girls Club. Veronique Granger presented her proposal to the Commission. Comrr~unity Services Commission Minutes ,lts~Y 12, 2090 h -.~- Commissioner Lawrence asked what the time of completion would be. Ms. Branger stated it would be complete by Winter break. Commissioner Leidner asked how the boxes would be graffiti proof. Ms. Branger stated the boxes would be sealed with anon-yellowing protectant. Chairperson Fitzpatrick asked how many different designs would be used on the boxes. Ms. Branger stated there would be four different desertscape designs. Helen Hawes presented her proposal to the Commission. Commissioner Engel asked what experience Ms. Hawes had. Ms. Hawes stated she has been a full time muralist since 2001. She has worked with residential and commercial projects. Maria Hunt presented her proposal to the Commission. Sandy Swan presented her proposal to the Commission. Commissioner Lawrence asked what the time frame would be. Ms. Swan stated it would be six to ten days per box. After a tally of the proposal evaluation forms, Secretary Guereque presented the scores as follows: Maria Hunt = 259 Bruce & Sandy Swan = 243 Susan Smith Evans = 223 Helen Hawes = 203 Veronique Branger = 188 Studio Bijan = 162 Motion - It was moved by Commissioners Leidner/Lawrence to recommend Maria Hunt return to the Commission with four complete renderings for consideration. Motion carried unanimously. 4. Consideration of the 2010-201 1 Community Services Marketing Plan Mr. Larson, Recreation Supervisor, presented the staff report. Commissioner Leidner asked how the City's brochures correspond with the Desert Recreation District brochures. Mr. Larson stated the dates are pretty similar. Community Services Ct~mmisslon Nstnutes July 12, 2J i 0 Commissioner Lawrence asked how staff keeps the customer service numbers up. Mr. Larson stated that supervisors make sure staff is well dressed, greet the customers, and are personable with the customers. Commissioner Engel asked if staff had any ideas on how to increase the email database. Mr. Larson stated that staff tries to get emails at events and also when customers register for activities at City Hall. Commissioner Engel also suggested flyers be distributed to the different Homeowners Associations. Commissioner Blakeley stated that she has a contact that can help with the HOA distributions. Motion - It was moved by Commissioners Leidner/Blakely to approve the 2010- 2011 Community Services Marketing Plan. Motion carried unanimously. STUDY SESSION -None. DEPARTMENT REPORTS 1. Department Report for June 2010 COMMISSIONER ITEMS 1. Report from Commissioners Regarding Meetings Attended. 2. Calendar of Monthly Events PUBLIC HEARING -None. OPEN DISCUSSION Chairperson Fitzpatrick commented on how great the landscaping looks at the Fritz Burns Park corner monument. Commissioner Leidner asked if there is any solution to the continued vandalism at the Interactive Water Feature. Director Hylton stated that staff will be looking into different products that might reduce the flooring problems in the future. ADJOURNMENT It was moved by Commissioners Leidner/Lawrence to adjourn the Community Services Commission meeting at 7:30 p.m. Motion carried unanimously. Community Services CommSssion Mir,~iteS NEXT MEETING INFORMATION: 5- July 12, 2010 A Regular Meeting of the Community Services Commission to be held on September 13, 2010 commencing at 5:30 p.m. in the City of La Quinta Study Session Room, 78-495 Calle Tampico, La Quinta, CA 92253. Submitted by: Angela Guereque Community Services Senior Secretary