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2010 09 21 CCea# 4 4 adja City Council agendas are available on the City's web page @ www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting TUESDAY, SEPTEMBER 21, 2010 4:00 P.M. Open Session Beginning Resolution No. 2010-056 Ordinance No. 483 CALL TO ORDER Roll Call: Council Members: Evans, Franklin, Henderson, Sniff, and Mayor Adolph CLOSED SESSION - NONE PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CONFIRMATION OF AGENDA Wo.pl. 001 City Council Agenda 1 September 21, 2010 PRESENTATIONS 1 . PROCLAMATION IN HONOR OF FIRE PREVENTION WEEK. 2. LA QUINTA LIBRARY AND MUSEUM QUARTERLY REPORT FOR APRIL THROUGH JUNE 2010. 3. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION REPORT. WRITTEN COMMUNICATIONS 1. WRITTEN CORRESPONDENCE FROM THE PRESTIGE AT PGA WEST DATED SEPTEMBER 2, 2010. 2. WRITTEN CORRESPONDENCE FROM THE DESERT VALLEYS BUILDERS ASSOCIATION DATED AUGUST 2, 2010. APPROVAL OF MINUTES 1 . APPROVAL OF MINUTES OF AUGUST 3, 2010. CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTERS DATED AUGUST 17, SEPTEMBER 7, AND SEPTEMBER 21, 2010. 2. RECEIVE AND FILE TREASURER'S REPORTS DATED JUNE 30 AND JULY 31, 2010. 3. RECEIVE AND FILE REVENUES & EXPENDITURES REPORTS DATED JUNE 30 AND JULY 31, 2010. 4. ADOPTION OF A RESOLUTION AND FIRST AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING WITH LA QUINTA CITY EMPLOYEES' ASSOCIATION REGARDING BENEFITS CONTRIBUTION. 5. DENIAL OF CLAIM FOR DAMAGES FILED BY DUNA LA QUINTA HOA — DATE OF LOSS: JULY 22, 2010. . 002 City Council Agenda 2 September 21, 2010 6. ADOPTION OF A RESOLUTION REGARDING BENEFITS CONTRIBUTION FOR MANAGEMENT, CONTRACT MANAGEMENT, AND CONFIDENTIAL EMPLOYEES. 7. APPROVAL OF AN APPROPRIATION OF FUNDS, AND CONTRACT CHANGE ORDER NO. 2 WITH VINTAGE ASSOCIATES FOR PROJECT NO. 2009-20, PARK LANDSCAPE MAINTENANCE SERVICES. 8. APPROVAL OF A CONTRACT SERVICES AGREEMENT WITH THE LA QUINTA ARTS FOUNDATION. 9. APPROVAL OF AN EXTENSION TO THE MEMORANDUM OF UNDERSTANDING WITH DESERT SANDS UNIFIED SCHOOL DISTRICT REGARDING SCHOOL RESOURCE OFFICERS. 10. ACCEPTANCE OF GRANT APPLICATION TO THE CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) FOR THE SOBRIETY CHECKPOINT MINI -GRANT PROGRAM 2010-2011 . 11. ACCEPTANCE OF GRANT APPLICATION TO THE CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) FOR THE 2011 NEXT GENERATION CLICK IT OR TICKET (CIOT) MINI -GRANT PROGRAM. 12. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE HUMAN RESOURCES/RISK MANAGER TO ATTEND THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY ANNUAL RISK MANAGEMENT CONFERENCE HELD IN SANTA BARBARA, OCTOBER 27-29, 2010. 13. ADOPTION OF A RESOLUTION ACCEPTING CASH DONATIONS FROM RUTAN AND TUCKER, ROSENOW SPEVACEK GROUP, NAI CONSULTING, INC., AND TERRA NOVA PLANNING & RESEARCH, INC. FOR THE EMPLOYEE RECOGNITION BANQUET. 14. APPROVAL OF THE PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE AND AUTHORIZATION TO ADVERTISE THE ADAMS STREET, MILES AVENUE, AND DUNE PALMS ROAD SIGNAL INTERCONNECT IMPROVEMENTS FOR BID, PROJECT NO. 2009-24. 15. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT MAP 35996, SHEA LA QUINTA, LLC. City Council Agenda 3 September 21, 2010 003 16. AUTHORIZATION OF OVERNIGHT TRAVEL FOR ONE MEMBER OF THE CITY COUNCIL TO ATTEND THE NATIONAL LEAGUE OF CITIES 2010 CONGRESS OF CITIES CONFERENCE AND THE NATIONAL LEAGUE OF CITIES BOARD MEETING TO BE HELD NOVEMBER 30 TO DECEMBER 4, 2010 IN DENVER, COLORADO. 17. APPROVAL OF THE 2010 CONFLICT OF INTEREST CODE BIENNIAL NOTICE. 18. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH LEIGHTON CONSULTING, INC. FOR MATERIALS TESTING SERVICES. 19. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP FOR PARCEL MAP NO. 36269, KOMAR DESERT PROPERTIES, LLC. 20. APPROVAL OF A LETTER OPPOSING AB 1955 (DE LA TORRE) ELECTED OFFICIALS: CHARTER CITIES. 21. APPROVAL OF THE DESERT CLASSIC CHARITIES LICENSE AGREEMENT FOR THE BOB HOPE CLASSIC. 22. APPROVAL OF A REQUEST FOR PROPOSALS TO OBTAIN PROFESSIONAL ENGINEERING SERVICES TO PREPARE THE PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE OF PROBABLE CONSTRUCTION COSTS FOR THE PHASE II WASHINGTON STREET DRAINAGE IMPROVEMENTS, PROJECT NO. 2010-08. 23. APPROVAL OF A REQUEST FOR PROPOSALS TO OBTAIN PROFESSIONAL ENGINEERING SERVICES TO PREPARE THE PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE OF PROBABLE CONSTRUCTION COSTS FOR THE NEW TRAFFIC SIGNAL AT THE INTERSECTION OF MADISON STREET AND AVENUE 54, PROJECT NO. 2009-23. 24. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH TRI-STATE LAND SURVEYORS & CIVIL ENGINEERS, INC. FOR CONSTRUCTION SURVEYING SERVICES. 25. APPROVAL OF A REQUEST BY THE CHAMBER OF COMMERCE TO UTILIZE THE COUNCIL CHAMBERS FOR A CANDIDATE'S FORUM ON SEPTEMBER 30, 2010. City Council Agenda 4 September 21, 201 Q„e . ' 004 26. APPROVAL OF THE PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE AND AUTHORIZATION TO ADVERTISE THE EISENHOWER DRIVE AND CALLE TAMPICO SIGNAL INTERCONNECT IMPROVEMENTS FOR BID, PROJECT NO. 2009-22. 27. APPROVAL OF RATIFICATION OF ASSISTANT CITY MANAGER'S APPROVAL OF CONTRACT CHANGE ORDER FOR PARSAM CONSTRUCTION, INC. FOR THE LAGUNA DE LA PAZ SOUND WALL PROJECT NO. 2008-01 . 28. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH LANDMARK CONSULTANTS, INC. FOR MATERIALS TESTING SERVICES. 29. ACCEPTANCE OF COLONEL PAIGE MIDDLE SCHOOL SPORTS FIELD LIGHTING, PROJECT NO. 2008-06, APPROVAL OF AN APPROPRIATION OF FUNDS, AND CONTRACT CHANGE ORDER NO. 1 WITH TSR CONSTRUCTION AND INSPECTION. 30. APPROVAL OF RATIFICATION OF CITY MANAGER APPROVAL OF CONTRACT AMENDMENT NO. 3 FOR DAVID EVANS & ASSOCIATES, INC., MILES AVENUE LANDSCAPE IMPROVEMENTS, PROJECT NO. 2007-16. BUSINESS SESSION CONSIDERATION OF APPOINTMENT OF A MEMBER TO THE BOB HOPE CLASSIC FUND DISTRIBUTION COMMITTEE. A. MINUTE ORDER ACTION 2. CONSIDERATION OF 1 ST QUARTER COMMUNITY SERVICES GRANTS AND FUNDING REQUESTS. A. MINUTE ORDER ACTION 3. CONSIDERATION OF A RESOLUTION APPROVING A REQUEST TO RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (LAFCO) TO INITIATE A DETACHMENT OF CITY ANNEXATION NO. 11 FROM THE SOUTHERN COACHELLA VALLEY COMMUNITY SERVICES DISTRICT (SCVCSD). APPLICANT: CITY OF LA QUINTA. A. RESOLUTION ACTION City Council Agenda 5 September 21, 2010 n005 STUDY SESSION - NONE REPORTS AND INFORMATIONAL ITEMS 1 . ANIMAL CAMPUS COMMISSION (FRANKLIN) 2. BOB HOPE CLASSIC FUND DISTRIBUTION COMMITTEE (ADOLPH) 3. CITY COUNCIL AD HOC COMMITTEE REPORTS 4. CVAG COMMITTEE REPORTS 5. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (EVANS) 6. C.V. CONSERVATION COMMISSION (SNIFF) 7. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (ROBERT COX) 8. C.V. MOUNTAINS CONSERVANCY (FRANKLIN) 9. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH) 10. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (FRANKLIN) 1 1 . JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (FRANKLIN) 12. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 13. PALM SPRINGS DESERT RESORT COMMUNITIES CONVENTION & VISITORS AUTHORITY (EVANS) 14. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (NANCY DORIA) 15. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (DIANE GUNN) 16. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 17. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 18. INVESTMENT ADVISORY BOARD MINUTES OF JULY 14, AUGUST 1 1 , 2010 19. PLANNING COMMISSION MINUTES OF JUNE 8, 2010 20. HISTORIC PRESERVATION COMMISSION MINUTES OF APRIL 15, 2010 DEPARTMENT REPORTS 1 . CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS B. QUARTERLY MARKETING REPORT 2. CITY ATTORNEY 3. CITY CLERK A. UPCOMING EVENTS AND CITY COUNCIL CALENDAR B. VOLUNTEER POLICE AND FIREFIGHTER'S ANNUAL DINNER AND HOLIDAY OPEN HOUSE SCHEDULE C. SCHEDULE FOR JOINT CITY COUNCIL & COMMISSION MEETINGS 4. BUILDING & SAFETY DEPARTMENT REPORTS FOR JULY AND AUGUST 5. COMMUNITY SERVICES DEPARTMENT REPORT FOR JULY AND AUGUST 6. FINANCE DEPARTMENT REPORT - NONE .o City Council Agenda 6 September 21, 2016 7. PLANNING DEPARTMENT REPORT FOR JULY AND AUGUST A. GENERAL PLAN MONTHLY UPDATE 8. PUBLIC WORKS DEPARTMENT REPORT FOR JULY AND AUGUST 9. POLICE DEPARTMENT REPORT FOR JULY AND AUGUST 10. FIRE DEPARTMENT QUARTERLY REPORT — NONE MAYOR'S AND COUNCIL MEMBERS' ITEMS 1 . DISCUSSION REGARDING CRIMINAL PROSECUTION OF CODE VIOLATIONS RECESS TO REDEVELOPMENT AGENCY MEETING RECESS TO 7:00 P.M. NO PUBLIC HEARINGS ARE SCHEDULED, THEREFORE, THE CITY COUNCIL WILL ADJOURN AND NOT RECONVENE AT 7:00 P.M. UNLESS THERE ARE ITEMS FROM THE AFTERNOON SESSION THAT HAVE NOT BEEN CONSIDERED 7:00 P.M. PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. PRESENTATIONS — NONE PUBLIC HEARINGS — NONE ADJOURNMENT The next regular meeting of the City Council will be held on October 5, 2010, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. City Council Agenda 7 September 21, 20-t0 007 DECLARATION OF POSTING I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of September 21, 2010, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 111, on September 17, 2010. DATED• September 1 , 2010 VERONICA J. ONTECINO, City Clerk City of La Quinta, California Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7103, twenty- four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777- 7103. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. Ili City Council Agenda 8 September 21, 2010 PRESENTATION: 7- La Quinta Public Library Quarterly Report April 2010—June 2010 Cimulatinn The La Quinta Public Library circulated 63,680 items in the Fourth Quarter of 2009-2010, a 13% increase over the same period last year. During this three month period the library was open 716 hours with an average hourly circulation of 89 items. Door Count This quarter 58,364 people visited the library to check out materials, read newspapers and magazines, utilize the Internet service, attend programs, do homework, and purchase books from the Friends of the Library Book Store. New Borrowers In the period between April 1 and June 30, the staff issued 856 new library cards. As of June 30, the La Quinta Library had 26,691 active borrowers. (A library card is issued for a three year period.) Public Computer Usage During this quarter, 10,064 computer sessions were logged on the library's 28 public access computers. This slight decrease over last year's figure is due to an increase in the number of people using personal laptops and the library's free Wi-Fi service. Weekly Programming A Preschool Storytime for children 3 yz to 5 years old was held twelve Tuesday mornings during the quarter. A total of 650 children attended. A weekly On -the -Lap Storytime for parents with babies and toddlers was held prior to the Preschool Storytime. Twelve programs were attended by 482 participants. A Saturday morning program, Baby Play and Sign, is for babies and their parents with a focus on family communication and interaction using Baby Sign. Fourteen programs were presented with 380 participants. 009 La Quinta Public Library Quarterly Report April 2009—June 2009 Thursday @ Three is a weekly series of free programs featuring professional performers and is sponsored by the Friends of the Library. The first program on June 241h was attended by 175 people. Special Programs A special family program to celebrate Day of the Child/Day of the Book/Dfa de /os Ninos/ Dfa fos Libros was held on April 10. The event featuring free books, crafts, food, and music was attended by 186 people. A day -long Summer Reading Kick -Off was held on June 17. This year's theme was Make a Sp/ash... Read. The very first day, 165 children registered for the Reading Rewards Program and by the end of June, 432 youth were actively participating. Volunteers During this quarter 58 volunteers donated 699 hours of time. This includes eleven new student volunteers helping out in the library during their summer break Volunteers worked in the book store, shelved returned books in the library, helped with programs, and performed a myriad of other tasks. Friends of the Library The La Quinta Friends of the Library continue to offer support in all areas. Library staff was very grateful to the Friends for supporting our Reading Rewards and Thursday @ Three programs. Their support allowed us to bring in quality performers, offer incentives and greatly contribute to the success of these programs. Special Monthly Events In April the Friends of the Library finished their An Evening with Friends program series. This year the series focused on local performers. The library was able to take advantage of a built-in audience when followers of the groups came to the library... many for the first time. The season's last program, the Desert Oasis Strummers, was attended by 58 people. A. " 010 La Quinta Library Expenditures FINAL July 1, 2009 -June 30, 2010 7/1/09 to 10/1/09 to :'A 11710iwft Total Year Library Contract Expenditures 09130/09 12/31/09 3/31h1OR :=613`010 to Date LSSI Expenditure $ 127,019 $ 124,151 $ 105,482 $ 197,459 $ 554,111 Library Materials $ 32,935 $ 11,797 $ 4,816 $ 35,780 $ 85,328 Total Library Contract Expenditures $ 159,954 $ 135,948 `3 110298 $a3239 $ 639,439 7/1/09 to 10/1/09 to 111110'ti 4/1F/ml0gto:.I Total Year County Expenditures 09/30/09 12/31/09 313 .'03Qft10'* to Date Personnel $ 48 $ 5 $ 985 $ (55) $ 983 Insurance $ 3,420 $ 3,421 $ 3,421 $ 2,621 $ 12,884 Miscellaneous Expenses $ 332 $ 185 $ 712 $ 4,393 $ 5,622 Special Program Expenses $ 18,216 $ 2,500 $ 3,784 $ 563 $ 25,062 Accounting Costs $ 405 $ 1 $ - $ (17) $ 389 Travel and Conferences $ 67 $ - $ 16 $ (6) $ 77 Support Services $ 21,339 $ 54,753 $ 32,324 $ 50,738 $ 159,154 Total County Expenditures $ 43,$27 $ 60,865 $3 4i24°�.58237-' $ 204,171 TOTAL EXPENDITURES $ 203,781 $ 196,813 x$h'a�t5 9 9¢76 $ 843,610 *4th quarter expenses reflect year end reclasification entries which have caused some negative amounts. Oil La Quinta Museum Quarterly Report April 2010—June 2010 Visitors The 1,600 people who visited the preschoolers to adults. This reflects percent over the same quarter last year. Exhibits museum this quarter ranged from an increase in attendance of eleven The exhibits on display this quarter included Women in Flight, A Stitch in Time and PT Barnum & the Circus. The La Quinta Museum collaborated with local quilting groups to produce A Stitch in Time. The museum also worked closely with the Texas Women's University Library to obtain materials for the Women in Flight exhibit. Programming Preschool Story Time for children ages 3-5 was held the first Wednesday of each month for a total of three sessions. One hundred forty-four children attended these programs. The story time programs were a collaboration between the La Quinta Museum and the La Quinta Library. The museum's other special events attracted a total of 433 visitors. These events included: First Friday with music by the Evaro's, Salton Sea bus tour, A Stitch in Time opening reception, La Quinta Young Pioneers, author Amy Goodpaster-Strebe and WASP pilot lecture, and PT Barnum & The Circus opening reception. The La Quinta Museum's highest attended exhibit opening to date was PT Barnum & the Circus with 167 visitors. The La Quinta Museum hosted two field trips from local elementary schools this quarter with a total of 50 children visiting the facility. OSHER classes ended during the month of April at the La Quinta Museum bringing 59 visitors to the museum. The Water Wonders weekly summer program for children began in June with thirty-one children participating. w... 012 Volunteer Hours During this quarter three volunteers donated 60 hours of their time to the museum. Volunteers greeted visitors at the reception desk and helped set up for special events held at the museum. Gift Shop Total sales in the gift shop this quarter was $1393.73. This reflects an increase in sales of approximately 41 % over the same quarter one year ago. The gift shop added new merchandise including: plush animals, postcards, circus themed gifts and more. 013 Estimated La Quinta Museum Expenditures FINAI October 1, 2009 - June 30, 2010 4/1 /10 to Museum Personnel Costs w WN, '6130/10,111 Salaries 29,625.00 29,625.00 29,625.00 88,875.00 Total Museum Personnell Cost 29,625.00 29,625.00 Museum Programming Costs Special Speaker 1,250.00 4,100.00 5,535.00 10,885.00 Printing 2,026.48 793.00 1,498.58 4,318.06 Total Museum Programming Cost 3,276.48>s 7,033:58'. Museum Other Costs Travel 311.30 410.69 165.08 887.07 Supplies 2,214.21 12,351.93 24,269.02 38,835.16 Miscellaneous 93.11 507.69 2,350.50 2,951.30 Total Museum Other Cost 2,618.62 `jNlj r , 26,784:60' TOTAL EXPENDITURES $ 35,520 63,443.18. NOTE: 1st quarter expenses being requested from LSSI due to financial management of Library funds being transferred to EDA in October, 2009. .o®C . 014 PRESENTATION: 3 Nancy A. Doria 79448 Calle Prospero 760-360-2165 La Quinta, CA 92253 760-578-5567 polonancyraol corn August 31, 2010 Mr. Bret Plumlee Assistant City Manager City of La Quinta Calle Tampico La Quinta, CA 92253 Dear Brett, Attached is an update on activities, programs and plans for the Palm Springs International Airport. If there are any questions please feel free to contact me at your convenience. Regards, Nancy A. Doria .00,^ 015 Airlines Serving Palm Springs International Airport is serviced by nine air carriers - Alaska, Allegiant, American, Delta/Delta Connection, Horizon Air, US Air, United/United Express, West .let, and Sun Country - all serving seventeen (17) non-stop destinations, with connections worldwide. Many are aware we have a build up to the peak season capacity and here is a list of service dates for this upcoming season. Chicago daily (American) effective August 24 Dallas -Ft. Worth up to 3 daily (American) August 24 Increased San Francisco (United) August 24 Phoenix 5 daily round trips (US Airways) NOW Vancouver begins (WestJet) September 10 Increased Calgary (WestJet) October 3 Increased Bellingham (Allegiant) October 6 Edmonton begins (WestJet) October 31 Denver to 5 daily (United) November 4 San Francisco to 4 daily (United) November 4 Portland begins (Alaska) November 7 Seattle to 3 daily (Alaska) November 7 Minneapolis begins (Sun Country) November 22 Additional service for December and beyond has not been confirmed at this point, but should be confirmed within the next two months or so. PALM SPRINGS INTERNATIONAL AIRPORT AIR SERVICE DEVELOPMENT INCENTIVE PROGRAM HIGHLIGHTS In February 2010 the Airport Commission approved a motion for $1,000,000 to be set aside for the Palm Springs International Airport (PSP) Air Service Development Incentive Program (the "Program"). These monies would come from the General Reserve fund and would only be used for the promotion of new or additional capacity which would be critical in the success of Palm Springs International Airport. The Program is designed to assist in the expansion of commercial .se!� 016 passenger airline service, both seasonally and year-round. Such growth can take place in new routes that are not currently served and/or through additional capacity being added by incumbent carriers in existing markets. Funds are to be used by the airline(s) to market and promote new services and/or significant year -year increases in capacity. The Program is non-discriminatory; any airline that meets the criteria can qualify to receive benefits as outlined in the documentation. However, the airlines serving PSP today are our valued tenants and customers, and it is greatly anticipated that both existing and new carriers can take advantage of this program to successfully expand commercial air service. All airlines are encouraged to review opportunities for expanded service and discuss potential applications with airport staff. — Current use of the program is as follows: To date one carrier has taken advantage of the Program. WestJet is using $30,000 of funds to promote the summer Calgary flights, and it is expected that they will officially request funds (up to $100,000) under the "long -haul hub/focus city" category to promote the newly announced Toronto flights operating February through April 2011. AIRPORT TOWER The ground breaking for the Palm Springs International Airport Air Traffic Control Tower took place on June 1, 2010 and construction has begun. The tower will rise about 150 feet, which is twice as tall as the current tower. The location will be directly next to the existing facility, and will take approximately two years to complete, and will cost over $24 million dollars which will be funded through Federal Grants. AIRPORT MASTER PLAN The Palm Springs International Airport Master Plan is essentially complete and we are in the environmental phase of the project. HNTB, the project management company, has proposed the Scope of Work and it is currently under review with the FAA. After the FAA signs off then it will be forwarded to the City Council and Commission for ratification. TRAFFIC UPDATE Passenger traffic is up 3.62% through July 2010 for the current year. CONCESSIONS and OTHER SERVICES Many enhancements have been made in concession for the Palm springs International Airport. The changes over the last year have brought new and varied selections for our customers at Palm Springs and have offered our customers great choices in our terminals. The current service providers are: 017 Celebrity Bistro, 12`h Fairway Bar and Grill, Zia's Smoothies, Starbucks, California Vintage Wine Bar, and La Brea Bakery. Retail includes: Eva's of Palm Springs, The Paradies Shops, Desert News, Desert Marketplace, PGA Tour Shop and CNBC (new concourse). OTHER SERVICES USO Service Club — The USO at Palm Springs has handled over 40,000 military guests since its opening three and a half years ago. Palm Springs International Airport is the smallest airport to have a USO and it is only one of two locations which are manned completely by volunteers. The local community businesses have supported the USO through donations of food, books, DVDs, music, equipment and time. This USO continues to be a great success at PSP. Free WIFI for all customers throughout the terminal. Free Cell Phone lot available for people awaiting the arrival of inbound passengers *04 018 WRITTEN CORRESPONDENCE ITEM: 'r September 2, 2010 Honorable Mayor Don Adolph City of La Quinta 1 78495 Calle Tampico La Quinta, CA 92253 fl6 nIAeN,veama U V A NKLIONAL. Dear Mayor Adolph, I N"1'E.RGOLLtiGtAI"E On behalf of the 2010 Prestige at PGA WEST, we have appreciated the City of La Quinta and support that they have extended to this event in past years. INViTATI(J'NAL The 2010 Prestige at PGA WEST again promises to be amongst the pre-eminent �� ,n I;, e )� �� _I AI AI",Si major collegiate golf event in the nation. According to the golfstat.com final 2009- r� 2010 ratings, 3 of the 4 highest rated collegiate golf teams will be in the 2010 Prestige kt+ and it will be one of the strongest Prestige fields in its eleven year history. As discussed with Edie Hylton, The Prestige at PGA WEST and its co -host Q) I I LARIit h h VVII(V l�l�nl.o universities, Stanford and UC Davis and I have been in discussions with Davis Sezna I I \L11 1 1cl l,A, ls IAlznua: 1, 11N and Mike Kelly. As of now, PGA WEST and the La Quinta Resort will have an gkk work} increased role in the operations and guidance of The Prestige at PGA WEST. Based IrA"R on these discussions, we wanted to jointly request a $5,000 grant on behalf of The NIKI 6011 Prestige at PGA WEST, a non-profit event under the University of California Regents IA QIIIN IA 10 ftf in cooperation with Stanford University. PGA \VI NI. AVIS IkI N I' A I AR K:= e IV The Prestige at PGA WEST is very desirous of creating several opportunities for the City of La Quinta to be featured as a supporting sponsor of this year's event. The OC f 011, L t 9-12, 2010 specific allocation will include: 19 The City of La Quinta being named as a supporting sponsor of the 2010 Prestige at jaQunSC,. PGA WEST The City of La Quinta will be incorporated into the 30 second Prestige at PGA WEST television spot that will appear on three network affiliates in the Coachella Valley, KESQ, KDFX and the C W Network affiliate. ,IA%101.D IINIVI R,I II' The City of La Quinta will be incorporated into the Internet campaign that is linked to !Ili IINiVI M1I701 I.AI IIOWMA °AVI' the event's website, to major sponsors and to the participating universities throughout www.r; Ill (A rcawl:,rcom the nation. I'o. BIA 10829 The City of La Quinta will be incorporated into the exposure campaign for the 2010 rAl n, N I III CA 9221s Prestige at PGA WEST Junior Clinic that is supported by the SCGA and the SCPGA c7om 202-1? 14 and reaches juniors and their families from throughout Southern California M�14\.hl R"I G� VG. RI70N.N EI' The City of La Quinta will receive 4 invitations to The Prestige at PGA WEST Celebration Awards Dinner on Saturday evening October 9th at the Private Clubhouse ,c\ at PGA WEST. t The City of La Quinta will have the opportunity to provide information about the city to the participating coaches and their teams as well as to the corporate leaders and supporters attending this year's Prestige at PGA WEST. 019 I�'fM17R ANNIVPP3A0.Y A NKCIONAL INTMCOLLGGIATI >vr= f, INVITATIONAL AI 1I II :K,FII,!'Ah.UOY 11.,11IISi(JVF.a Al 111AM11 � INLA 1kY;51" f FI51ry1t1) R'i KOI I I B IU; KkAV I S WIN IRI N& GO (MAIMI> NCI t WAIF. IARMFK IOHN gkk works I'I.I'iTOR KIKI'. 6,111 iA O_(IIhIA RI)OR'I' PGA WI ) I AVIS RI N I'A-c.AR KI"? IV OC'I'OB LR 9-12, 2010 -A. 4`. �a(�uiMtli.. �J IIOgSP EY IANfoRo UN IVI RM I1' '11II'. IIN IV! R, rY(11 (AIII 'ORN11 PAVES %%UWI'RfCI (;I:-PCAWINI.CONA PO BOX 108).3 I'AIXI D] SARI CA 922.>.5 (]60) 202 3334 MWAAi K'I (;G AOWN.NIli The City of La Quinta will receive one major tee sign displayed during The Prestige at PGA WEST College -Am event and 54-hole collegiate tournament October 9th - 12th at the TPC Stadium Course at PGA WEST. The Prestige at PGA WEST would be honored to have you welcome those in attendance on behalf of La Quinta at the Celebration Awards Dinner on Saturday evening October 9th which is scheduled to begin at 6:30 PM. If it's appropriate to make a short presentation about this year's Prestige at PGA WEST, Mike Kelly has indicated that he would join me at the upcoming City Council meeting on September 21 st. We look forward to being of assistance to answer any questions or clarifications that may be needed in evaluating this request. Thank you again. Sincerely, Mark Weissmann Tournament Director The Prestige at PGA WEST (760)202-3334 (760)880-3029 cell phone mwa.mktg@verizon.net prestige-pgawest.com cc: Davis Sezna Mike Kelly Cy Williams Conrad Ray "• 020 WRITTEN CORRESPONDENCE ITEM: 2 r �A �« DESERT VALLEYS BUILDERS ASSOCIATION 34-500 Gateway Drive, Suite 100, Palm Desert California 92211 August 2, 2010 '10I0 BOARD OP DIRECTORS Honorable Don Adolph Mayor I'IU:SI UE4i City of La Quinta UccvluVnmm Ucsign A ICnpinccring Inc 78-495 Calle Tampico I'\W RRISIDENI Rliu Sn,l(h La Quinta, CA 92253 ,n��eale, °A`""""""'" Re: Desert Valleys Builders Association SC('RISARVI RI ASL`RF.R Directional Sign Program S,i_-%tiller Iirabo_Cadsrn&D'[ter COAa YI(-lI l'RI[SINEN1 01 A„O(W ES Dear Mayor Adolph: Alla,II ,ln Allan lc.in Asoeiaie* The purpose of this letter is to formally advise you of the hle,e„ Ril,i,,,„nr eiRe, current activities of the Desert Valleys Builders Association Iinan l3eucdovi I,: ( nnl,„„ - (DVBA) and to request your Counci]'s consideration of our Mail, ISeoedali 9clu, irk request that La Quinta participate in our newly formed directional (I,aR'hill RI „�cdalla Ville h,lnling sign program. I "n Duel, ,Agua Calien,e Rmed at ( ahelln Indlans Lilucn 6 1A1 ar Rahn De=ell =�, nmtnnel Ran4 DVBA is a locally based and managed association formed fairy Grecaes Real lian(c'femps by Coachella Valley and Imperial Valley builders, as well as a roc Rape. =„Rubank. N A large number of contractors and other firms which are involved in Riuee,,A, L,nl,irc �Vcsl De,clopn,enl the building and development industry. Our members, directors ^m whle Nnbl (,,,n„anv. Ll and officers are all local business people who have been Dan OIh9a I It' associated, in many cases for decades, with one another as well as Alark Juhmon Cuaoliella \�aRcp WmerDh(rla with our local government and agency officials. Ill, red -err N'c,linpctliex I'll,It horn N,RA("ni"[ n,I., La Quinta currently has a sign program with the Building Rai neR9,—ia,R,,.a( IIDGn Industry Association of Southern California which is located in I'J Tarn�a I',.,-\eulel..,ndDe,el>l„„en( Orange County. That program was founded and administered by Ill, ,dt I...... a local, Palm Desert based, chapter which is no longer in +e9'Veavenbmger n7,haruv=,n.,nn,^n existence. The DVBA has established a directional sign program Diunc \\'illinns De,n<e,n„ealal,„nem,e which will benefit local cities and builders as well as our organization. Based on the experience of our members and staff, it is clear that local administration is key to the success of a program of this type. Also, keeping the revenue generated from this enterprise and the jobs that it will create in the local economy is critical. Accordingly, we are requesting that cities within our territories join with us in this vital effort. We in the DVBA believe that the appropriate procedure for accomplishing this will be for the City to exercise its right to cancel the existing sign ,0• 021 August 2, 2010 Page 2 of 2 program contract by giving the requisite thirty (30) days written notice and, after that cancellation is effective, enter into a new agreement with DVBA. Enclosed please find a draft agreement for your review and comment. Thank you for your attention to this request. Please feel free to contact us with any questions or comments that you may have at 760-776-7001. Very Truly Yours, Desert Valleys Builders Association Tom Dubose President CC: Tom Genovese, City Manager 00• 022 AGREEMENT FOR THE INSTALLATION AND MAINTENANCE OF COMMUNITY DIRECTIONAL SIGNS IN THE CITY OF LA QUINTA This Agreement is entered into by and between the City of La Quinta, California, hereinafter the "City", and the Desert Valleys Builders Association, a California nonprofit mutual benefit corporation, hereinafter "DVBA", located at 34500 Gateway Drive, Suite 100, Palm Desert, CA 92211, with reference to the following: A. The City has determined that there is a current and continuing need for the construction of directional kiosks ("Sign Kiosks") at such locations throughout the City as may be authorized by the Director of Community Development. B. DVBA desires to manufacture, erect, maintain, repair as needed, and replace the authorized Sign Kiosks as well as the directional panels to be mounted on them. Following receipt of the herein requested approval by the City, DVBA will [use commercially reasonable efforts to] enter into agreements to provide individual panels to its members as well as to other developers and builders of housing developments. C. City desires that DVBA encourage its members and others in the building industry to use the Sign Kiosks contemplated herein as the primary method of directional advertising for housing developments within the City. NOW, THEREFORE, the parties agree as follows: 1. DVBA shall, within 45 days of issuance of a permit by the City, erect the authorized number of Sign Kiosks and complete the installation of said signs at such locations as approved by the City. The Sign Kiosks shall be manufactured in accordance with the following specifications: A. Each Sign Kiosk structure shall not exceed six feet in width and ten feet in height. Individual directional panels shall be constructed so as to conform to the size and design of the Sign Kiosk. In no event shall individual panels exceed 16 inches by 72 inches. B. All directional panels mounted on a Sign Kiosk shall be of the same design and shall match artwork approved by the Director of Community Development. C. Each directional panel content shall be limited to a directional arrow and the name of the Builder or Developer and/or the name of the community or subdivision. D. Each Sign Kiosk shall provide space for one directional sign panel indicating the location of public buildings, public facilities or public services if so requested by the City, including but not limited to such facilities as parks, schools and public buildings. The City agrees to reimburse DVBA for its actual costs of producing and maintaining such panels. Page 1 of 4 �. 023 E. Attached hereto as Exhibit A is a diagram of the Sign Kiosk structure and individual directional panels. All structures erected hereunder shall conform to this diagram. F. Sign Kiosks shall be located in such manner as to not obscure vehicular sight -distance at street intersections as determined by the Director of Community Development. 2. DVBA shall obtain Sign Kiosk right-of-way permits from the City as may be required. Whenever possible, the City shall allow several sign locations to be combined on a single permit. In the event any Sign Kiosk is to be erected on private property, DVBA shall obtain the written consent from the landowner for the installation and maintenance of the structure including a provision giving the City the right to enter the property and remove the sign for noncompliance with any City code. A copy of said consent shall be filed with the Director of Community Development prior to City approval of the Sign Kiosk. Any private property rental or license fees required shall be paid by DVBA. 4. DVBA agrees to reimburse the City for any costs reasonably incurred in administering this Agreement. 5. It shall be the sole responsibility and liability of the DVBA to maintain, repair and/or replace each Sign Kiosk or panel as necessary so that they remain in good condition and repair. Additionally, at any time as the City may notify DVBA in writing that repairs are needed to a particular Sign Kiosk or panel, DVBA agrees that it shall repair or replace said Sign Kiosk or panel within five business days of its receipt of such written notice. 6. It is the intent of both parties that all off -site directional Sign Kiosks are to be installed and maintained in accordance with the City's zoning ordinance and this Agreement. DVBA further recognizes the City's desire to limit use of outdoor advertising for housing developments, and agrees to use good faith efforts to discourage the use by DVBA's members and other builders and developers of temporary signs, A -frame signs and any other outdoor advertising devices erected, installed or maintained contrary to the City's ordinances. DVBA agrees to use its best efforts with its members and others in the building industry to secure maximum compliance with the City's ordinances and to avoid proliferation of temporary or otherwise prohibited signs. 7. In the event that the Sign Kiosk program herein described is deemed to be prohibited by any applicable law, all Sign Kiosks within the City shall be promptly removed and this Agreement shall terminate without liability to the City. In the event that the City is made a party to any suit seeking damages as a result of the removal of said Sign Kiosks and the termination of the Agreement, DVBA shall indemnify and hold the City, its officials and employees free and harmless of all costs, claims, and damages that may result there from. Page 2of4 024 8. DVBA agrees that it will not allow any third party to make addition to, or attach any tag, sign, streamer, device, display board or other appurtenance to either Sign Kiosks or panels. 9. Throughout the term of this Agreement, DVBA agrees to maintain in full force and effect property damage and public liability insurance covering the Sign Kiosks and panels attached thereto in the amount of $1 million and shall name the City as an additional insured on said policy. 10. In the event that it becomes necessary to physically move one or more of the Sign Kiosk structures, DVBA agrees to promptly move said Sign Kiosk(s) at its sole cost and expense and to reinstall it as such new location as directed and authorized by the City. 11. This Agreement shall automatically renew on a year-to-year basis, subject to the right of either party to terminate this Agreement upon giving the other party at least 30 days written notice of termination prior to the renewal date. In the event of a termination, the City shall have a 30-day right to purchase from DVBA all of the Sign Kiosk structures and panels for an amount equal to DVBA's cost(s) thereof. If the City does not exercise this right, DVBA agrees to forthwith remove any and all such structures upon written notice from the City. If DVBA fails to remove such structures within 30 days after the mailing of such notice, the City may remove any and all such structures left in place and destroy them and the City shall not be liable for damages therefor. 12. No provision in this Agreement is to be interpreted for or against either party because that party or its legal representative drafted such provision. 13. Any and all notices or other communications required or permitted by this Agreement or by law to be served on, given or delivered shall be deemed served when personally delivered to the party to whom it is addressed or in lieu of such personal service two days after deposited in the United States mail, first class, postage prepaid, addressed as follows: To the City: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Attn: Director of Community Development To DVBA: Desert Valleys Builders Association 34500 Gateway Drive, Suite 100 Palm Desert, CA 92211 Attn: Executive Officer Either party may change its address for the purposes of this paragraph by giving written notice of such change to the other party in the manner provided for above. Page 3of4 025 14. Except as otherwise provided herein, this Agreement shall be binding upon and inure to the benefit of the parties hereto, their heirs, executors, administrators, successors and assigns. 15. The invalidity of any portion of this Agreement will not affect the validity of any other provision or portion of this Agreement. If any term or provision of this Agreement or the application thereof to any party or circumstance shall, to any extent, be invalid or unenforceable, the remainder of this Agreement shall not be affected thereby and each term, provision or part hereof shall be valid and enforceable to the full extent permitted by law. 16. Should an action be instituted by one party to this Agreement against the other, the prevailing party in such action shall be entitled to recover from the other party all of its reasonable costs incurred therein including reasonable attorneys' fees. 17. This Agreement shall be construed in accordance with the laws of the State of California. Dated: City of La Quinta By: Its: Dated: Desert Valleys Builders Association In Page 4of4 026 R. 0 o a wnkllcue C�v oar�l�,r►een? o � desert valleys builders association 34-500 Gateway Drive, Suite 100, Palm Desert California 92211 2010 BOARD Or Die,::(Iroas September 21, 2010 PR¢SIDhN Dear Mayor Adolph and Council Members, We are pleased to inform you that on Thursday, September 9, the Palm Desert City Council voted to approve an agreement with the r,VICK P6rffiSffi7 Desert Valleys Builders Association to manage the Directional 6e A uconiucon,, �.:�<= Sign Program within the City of Palm Desert. The vote was 4-0. SIiCRE'I'AN1'/TRGASLRLH ti,em Anil,r c„uzn ko*Fsa:,I.crA. We wish to thank all the members of the Palm Desert City Council VICE rReSIDLNT OF PSs°c,ATGS - Mayor Cindy Finerty, Mayor Pro Tem Jim Ferguson, and AIU, 1C., Council members Jean Benson and Bob Spiegel for their support AII., L ,., Ps..cda,� in this decision. The Desert Valleys Builders Association (DVBA) will now &i.m Ra,!a,eni n A n con,I,Nrt:�g approach each of our valley cities with the same request, to enter n,,,,>, B�."dml szlw n��it., into an Agreement with the DVBA for the management an Autly Ba,4,6,u co-hd� VA" r.O w, maintenance of a Directional Sign Program in each city s Tom D,rvi. jurisdiction. We hope you will join with the City of Palm Desert „rc:ana, ' in acknowledging that DVBA is the organization you can tru st to :�s.,i.,,.d n,:,;: D-„ e manage this program in your City's interest. ,Ral ,; ,,, %u i� u.A o,n.: a,...-. An organization is not just its name; it is the people who belong to m,�r;.� it. Our DVBA is made up of your residents, neighbors, constituents, and friends. We go to and support the same events you do. We a local a oils, we contribute to local charities, we Y pay P Yr live here and love this valley just like you do. Which is why we Lm m',11!1:1,u1,r,,.,�"- worked with you under the "BIA Desert Chapter" name so „sA c,,,,"a,; ",: , successfully for all these years. im. T11) Pm-Acdce IanA P:cdo mcm Please help us continue to do the good work you've always "'°'" expected from the local building industry, now under the name of Desert Valleys Builders Association. Please vote to allow us to V1'alu:Sw�,CemNa�ml Dmn' Wfflh . maintain and manage your city's Sign Program. Dnen Comnrcciil Cm,ae,a Sincerely, Tom DuBose DVBA President wa 027 Rabobank, N.A. Palm Desert Financial Service Center September 20, 2010 Honorable Don Adolf and City Council City of La Quinta P.O. Box 1504 La Quinta, CA 92247 Rabobank Address 41-990 Cook Street, Suite 701 Palm Desert, CA 92211 Telephone (760) 776-4100 Fax (760) 776-4433 Subject: Desert Valleys Builders Association - Directional Sign Program Dear Mayor Adolf and Council Members: I am writing in support of the request by the Desert Valleys Builders Association (DVBA) to administer the installation and maintenance of the real estate directional sign program in the City of La Quinta. The sign program in the City (and most other cities in the Coachella Valley) was formerly administrated by the Desert Chapter of the Southern California Building Industry Association. The Desert Chapter no longer exists, and DVBA was formed as a trade association of local builders and other local persons and firms related to the commercial and home-building industry in the Coachella Valley (as well as the Imperial and Palo Verde Valleys). All of the board members and officers of the former Desert Chapter are now the board members and officers of the DVBA. Our members live, work, vote and do business here in the Coachella Valley. The sign program is important for the City of La Quinta in that it standardizes directional signs for real estate developments and avoids the illegal clutter of "bootleg" signs. The sign program will also generate revenue for the local organization to further the mission of our organization and promote local economic development. Best regards, 4WA-1J---) Joseph A. Hayes Vice President Commercial Banking Group MW gEMPIRL WE , )J 1)1a'1:1.011MENT,1\C. September 17, 2010 La Quinta City Council PO Box 1504 La Quinta, 92247 Re: Desert Valley Builders Association Directional Sign Program Dear Council Members I am writing to express my support of the transfer of the administration and maintenance of the existing new home kiosk directional sign program to the Desert Valleys Builders Association (DVBA). The sign program in the City (and most other cities in the Coachella Valley) has been administered by the Building Industry Association Desert Chapter. Desert Chapter no longer exists, and DVBA was formed as a trade association of local builders and other persons and firms related to the commercial and home-building industry in the Coachella Valley (as well as the Imperial and Palo Verde Valleys). All of the board members and officers of the former Desert Chapter are now the board members and officers of the DVBA. Our members live, work, vote and do business in the Coachella Valley. The sign program is important for the City to preserve standardized directional signs for new home real estate developments and avoid the illegal clutter of "bootleg" signs. The sign program will also generate revenue for the DVBA which will exclusively be used locally to further the mission of our organization. I am a board member of the DVBA and a local builder with a current project in the city. In these challenging times the network of local professionals and the image we promulgate throughout the valley is very important. It is the local builders such as my company that stay the course in both good and bad times and we welcome your support to ensure the sign program stays with local controls with local benefits. Thank you for your consideration and we look forward to a continued productive relationship with the City of La Quinta. Very truly yours, / 56 � �,,� Bruce D. Maize President BDM/me 42575 Melanie Place, Suite S, Pahn Desert, CA 92211 Office (760) 568-2850 / Fax (760) 568-2855 029 JEFF WATTENBARGER CONSTRUCTION 79-575 Mandeville Road, Bermuda Dunes, CA 92203 Phone: (760) 578-7375 * Fax: (760) 345-2730 jeffr4*attenbargerconst.com September 17, 2010 La Quinta Mayor and City Council La Quinta City Hall P.O. Box 1504 La Quinta, CA 92247 RE: Desert Valley Builders Association — Directional Sign Program Dear Mayor Adolf and Council Members: As a current builder in the Madison Club, Board Member and former president of the Building Industry Association, I am writing this letter to support an agreement between our new organization, Desert Valley Builders Association (DVBA) and the City of La Quinta for the installation and maintenance of community directional signs. As some of you are aware, in order to effectively serve the pertinent interests of the cities of the Coachella Valley, we were forced to separate from the Building Industry Association of Southern California. All the Board members and officers of the former Desert Chapter are now Board members and officers of the DVBA. We have successfully tun the sign program for many years, and it is an important source of revenue, allowing the organization to further support local programs. Please seriously consider the action to award the contract to the DVBA to install and maintain these signs as in the past. We thank you in advance for your support. Sincerely, I ) J )a1arger Owner Jeff Wattenbarger Construction Company Desert Valley Builders Association —Board of Directors IIabitat for Humanity — Board of Directors Coachella Valley Regional Housing Trust — Board of Directors 2009 Prism Industry Leader Award 2007 & 2008 Prism Awards for Best New Custom Homes Jeff Wattenbarger Construction celebrates its 34s' Anniversary 030 INNOVATIVE LANK CONCEPTS, INC. Paul D. Quill 51245 Avenida Rubio La Quinta, California 92253 Cell (760) 834-6605 Phone(Fax (760) 771-8050 pquill@lilc.com September 16, 2010 La Quinta City Council PO Box 1504 76495 Calle Tampico La Quinta, CA. 92253 Honorable members of the La Quinta City Council, I am writing in support of the request by the Desert Valleys Builders Association (DVBA) to enter into an agreement with the City of La Quinta for the installation and maintenance of community directional signs. The sign program in the City (and most other cities in the Coachella Valley) was formerly administered by the Building Industry Association Desert Chapter. The Desert Chapter no longer exists, and DVBA was formed as a trade association of local builders and firms related to the commercial and home-building industry in the Coachella Valley (as well as the Imperial and Palo Verde Valleys). All of the board members and officers of the former Desert Chapter are now the board members and officers of the DVBA. The sign program is important for the City to preserve standardized directional signs for new home real estate developments and avoid the illegal clutter of "bootleg" signs. The sign program also generates revenue for the DVBA which will be used locally to further the mission of this important organization. As an involved citizen in the City of La Quinta and a businessman involved in the real estate development industry I believe that this "assignment" of the sign program from the defunct Desert Chapter to the new DVBA is a simple yet critical step for our City that has always supported the local building industry. In these challenging times the network of local professionals and the image we present as the City's partners throughout La Quinta is very important. Thank/y for your co ' eration, !%Paul D. Quill 031 COACHELLA VALLEY September 16, 2010 Mayor Adolph and City Council City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 re: Desert Valley Builders Association — Directional Sign Program Dear Mayor and City Council: I am writing in support of staffs recommendation that the City enter into an agreement with Desert Valley Builders Association (DVBA) for the installation and maintenance of community directional signs. The Coachella Valley Economic Partnership (CVEP) serves its investors, including the nine cities of the Coachella Valley, the County of Riverside and more than 100 private businesses by promoting and facilitating economic development and supporting projects that benefit the region while protecting the environmental resources and quality of life. We are very engaged in keeping local monies within the community, and like our recent support of Proposition 22 which protects essential local government and transportation services, we also support the DVBA and their representation of the local building industry. Regionally, it is important that we are supportive of entities and efforts that are of direct benefit to the local economy. In addition, the sign program is important for the City in that it standardizes directional signs for real estate development and avoids the illegal clutter of bootleg signage. Please vote to award DVBA the contract for the Community Directional Sign program in La Quinta - this not only keeps this program local, but helps to support our regional economy. Best regards, es ey Ahigr Chief Oper ng Officer 73.. 71D fR I D,:,I INC OR' F it i7i 106.^ITV. DC5CRT t rtt I:C YNiA 3:'i/: 4i 'T61 i40'h 15 FK ;n01 tf;?l: t, I (. k O^032 BMCSELECT_ amcnmM iamoaaca s maueimiu sEavaas September 14, 2010 City of La Quinta PO Box 1504 La Quinta, CA 92247 RE: Sign program Attention: Mayor Don Adolph and City Council Members: On behalf of the management of the. Coachella Valley framing operation of BMCSelect, a nationwide building materials and construction services provider, we strongly support the recommendation that the city enter into an agreement with Desert Valleys Builders Association (DVBA) to administer the La Quints, sign program. Our management team has been in business in the Coachella Valley for over 25 years and employed up to 1800 local employees during the height of the building peak. It is our goal to support our local desert interests and economy. Due to the challenging economy the local chapter of the Desert Chapter Building Industry Association (BIA) was recently closed and consolidated with Riverside. As a long standing board member of the former BIA and a member of the newly formed DVBA, I can assure you that our commitment to manage this program will remain our top priority. We thank you in advance for the opportunity to present our request to the City of La Quinta for the award of your cities sign program and to support our local community through the DVBA. Sincerely a I Mark Benedetti www.bmcseiectcom / BMC Select 45-311 Goff Center Parkway Suite B Indio CA 92201 — - t 760.770.3303 t 760.391.4230 033 Z Established in 1918 as a public agency Coachella Malley Water District Directors: Officers: Polricia A. iarson, President Seven a. Robbins. General Vanoger-Chief Engineer Peter Nelson, Vice President Julia Fernandez, Board Secretary iellls Codekos Franz W. De Klotz Redwine and Sherrill, Attorneys Russell Kifaharo September 16, 2010 File: 0022.913 1150.06 City Council City of La Quinta Post Office Box 1504 La Quinta, CA 92247 Dear Council Members: Subject: Desert Valleys Builders Association -Direction Sian Program The Coachella Valley Water District (CVWD) provides domestic water, wastewater, recycled water, irrigation/drainage, regional storm\'ater protection and groundwater management services to a population of 265,000 throughout the Coachella Valley in Southern California. CVWD has been providing water resource services to the Coachella Valley since 1918. CVWD supports the request by Desert Valleys Builders Association (DVBA) to administer the installation and maintenance of community directional signs in the City of La Quinta (City). DVBA was fortned by local builders, developers and supporting businesses/agencies upon the dissolution of the Desert Chapter of the Building Industry Association. The DVBA Board of Directors includes all the former board members and officers of the Desert Chapter. DVBA members live, work and vote here in the Coachella Valley. CVWD provides essential services to the development communities within the City of La Quinta. We have worked closely with the City of La Quinta and its developers/builders since the City was incorporated in 1982. CVWD is local and we recommend the City of La Quinta enter into an agreement for the direction sign program with DVBA—a local association. Thank you for your support. if you have any questions, please do not hesitate to call me at 760-398-2661.extension 2263. Yours very truly, .r Steve obbins General Manager -Chief Engineer cc: James Brownyard, DVBA 01 J:ch cnc mi'-010 n\'aA-la Quincy City (',un,il-si.m rmgram 034 September 14, 2010 La Quinta Mayor and City Council P. O. Box 1504 La Quinta, CA 92247 Re: Desert Valleys Builders Association Directional Sign Program Dear Mayor Adolf and Council Members: I am writing in support of the request by Desert Valleys Builders Association (DVBA) to administer the installation and maintenance of community directional signs in the City of La Quinta. The sign program in the City (and most other cities in the Coachella Valley) was formerly administered by the Building Industry Association Desert Chapter. Desert Chapter no longer exists, and DVBA was formed as a trade association of local builders and other persons and firms related to the commercial and home-building industry in the Coachella Valley (as well as the Imperial and Palo Verde Valleys). All of the board members and officers of the former Desert Chapter are now the board members and officers of DVBA. Our members live, work, vote and do business here in the Coachella Valley. The sign program is important for the City in that it standardizes directional signs for real estate developments and avoids the illegal clutter of "bootleg" signs. The sign program will also generate revenue for DVBA which will exclusively be used locally to further the mission of our organization. I am a board member and First Vice President of DVBA. I am also writing this letter as a local builder. As you know, Sunrise Company is based in the Coachella Valley and has been active continuously here in the desert for 40 years. We've built almost 10,000 homes in the Coachella Valley, including 1,500 at PGA West in La Quints. While many of the "national builders" have come and gone from the valley, we and other local builder -members of DVBA have stayed the course. Thank you for your consideration. We at DVBA look forward to continuing the mutually beneficial relationship that our members have always enjoyed with the City of La Quinta. Ve ly yours, Phillip K. SmithOr. President Coachella Valley Division PKS:cd 035 300 Eagle Dance Circle, Palm Desert, California 92211, Telepbone (760) 772-7227, FAX (760) 772-7288 Builder of America's Finest Country Club Communities BONAFEDE cour�u,ccaicatioszs September 14, 2010 Hon. Don Adolph Hon. Kristy Franklin Hon. Stanley Sniff Hon. Terry Henderson Hon. Linda Evans Dear Mayor Adolph and Members of the City Council: I am writing in support of the transfer of the city's new residential sign program from BIA Riverside to the Desert Valleys Builder Association (DVBA). Over the past 20 years I have worked in or with the local building industry and was a member of the former BIA Desert Chapter from its inception. Indeed, I served as President of the Desert Chapter in 2003. Unfortunately, the BIA Desert Chapter is no more. The BIA representatives who today meet with the City are from Riverside. They are fine people, and they mean well, but they are not from the Coachella Valley. Indeed, there is not a single person on the Board of Directors of the BIA Riverside Chapter who lives in the Coachella Valley. An organization is not just its name or its stationery or its website; it is the people who belong to it. The new DVBA is made up of the people whom you, the City Council, and your City Staff have always known as the BIA Desert Chapter. We, the members of DVBA, have worked cooperatively with La Quinta and the other valley cities on numerous local issues over the years. We were an integral part of the Multi -Species Habitat Plan process. And we have managed the new home residential sign program here in the City since its creation. The people who today are moving their memberships from the BIA Riverside to the DVBA are your constituents, your neighbors, and your friends. Those from Riverside who are claiming to represent the local building industry do not; the DVBA does. If there is going to be a sign program in the City, I believe it is in the City's interest for the DVBA manage it. Thank you for your consideration. Sincerely, Bruce Bonafede 2701 E Mesquite Ave, #GGI77, Palm Springs, CA 92264 bruce@bonafedecommunications.com Office: 760-314-0025 Cell: 760-831-5080 a. 036 i mIILIIll, / RNH / WHIAKH T T t7Rf tc', c '" 1 L HIP September 15, 2010 La Quinta Mayor and City Council P. O. Box 1504 La Quinta, CA 92253 Re: Desert Valley Builders Association Directional Sign Program Dear Mayor Adolf and Council Members: I am writing in support of the request by Desert Valleys Builders Association (DVBA) to administer the installation and maintenance of community directional signs in the City of La Quinta. The sign program in the City (and most other cities in the Coachella Valley) was formerly administered by the Building Industry Association Desert Chapter. Desert Chapter no longer exists, and DVBA was formed as a trade association of local builders and other persons and firms related to the commercial and home-building industry in the Coachella Valley (as well as the Imperial and Palo Verde Valleys). All the board members and officers of the former Desert Chapter are now the board members and officers of DVBA. Our members live, work, vote and do business here in the Coachella Valley. I live in La Quinta. The sign program is important for the City in that it standardizes directional signs for real estate developments, and avoids the illegal clutter of "bootleg" signs. The sign program will also generate revenue for DVBA which will exclusively be used locally to further the mission of our organization. 037 La Quinta Mayor and City Council September l 5, 2010 Page 2 Thank you for your consideration. We at DVBA look forward to continuing the mutually beneficial relationship that our members have always enjoyed with the City of La Quinta. Sincerely, Daniel E. Olivier MUELLER/OLMER/WffiTTAKER DEO/ea 038 NOBLE & COMPANY, LLC September 17, 2010 Honorable Don Adolph Mayor City of La Quinta PO Box 1504 La Quinta, CA 92247 Re: Dear Mayor Adolph: Desert Valleys Builders Association Dire-ti-nal sign Program SEP 2 0 20!0 Cp` " h/' C` 1c,tl CM Ate/Aks F �GtNi. r/CtCal `� This letter is in support of the request by the Desert Valleys Builders Association (DVBA) that the City of La Quinta enter into an agreement whereby DVBA will install and maintain signs which will direct interested parties to various developments within the City. A similar program was started years ago by the Desert Chapter of the Building Industry Association of Southern California. The Desert Chapter is no longer in existence and the entire 24 member Board of Directors, including all officers, of that organization have joined in forming DVBA. By entering into the requested agreement with DVBA, the City of La Quinta will assure continuity in the operation of the directional sign program. Furthermore, since the DVBA is a locally based and staffed organization, funds generated by it are invested and spent locally. The local companies and individuals that the City of La Quinta has worked with over the years are now part of the DVBA and we look forward to continuing that long standing relationship. Please feel free to contact me with any questions or comments that you may have. Sincerely, Thomas S. Noble Cc: Kristy Franklin, Mayor Pro Tem Stanley Sniff, Councilmember Terry B. Henderson, Councilmember Linda Evans, Councilmember Thomas P. Genovese, City Manager 34360 Gateway Drive, Palm Desert, CA 92211 Tel. (760) 770-3100 • Fax (760) 770-3199 • noblecompanyllc@aol.com www.noblecompanyllc.com 039 PRO -ACTIVE Land Development Changing the way we build the future. September 15, 2010 City of La Quinta PO Box 1504 La Quinta, 92247 Re: Desert Valley Builders Association- Direction Sign Program Dear Mayor and City Council Members: Pro -Active has been involved in the Building Industry for the past six years in the local Valley. I personally have severed as the local Chapter President and have served as a Board member for the previous BIA organization as well as the new organization DVBA. I am a full supporter to keep all relationships and revenues local to support the local organization. I am writing in support of the City to enter into an agreement with Desert Valleys Builders Association (DVBA) for the installation and maintenance of community directional signs. The sign program in the City was formerly administered by the Building Industry Association Desert Chapter. Desert Chapter no longer exists, and DVBA was formed as a trade association of local builders and other persons and firms related to the commercial and home-building industry in the Coachella and Imperial Valley's. All of the board members and officers of the former Desert Chapter are now the board members and officers of the DVBA. Our members live, work, vote and do business in the Coachella Valley. The sign program is important for the City to preserve standardized directional signs for new home real estate developments. The sign program will also generate revenue for the DVBA which will exclusively be used locally to further the mission of our organization. I am a board member of the DVBA and a local Developer. It is the local builders and developers such as my company that stay the course in both good and bad times and we welcome your support to ensure the sign program stays with local controls with local benefits. Thank you for your consideration and we look forward to a continued productive relationship with the City of La Quinta. Sincerely, fll� Edward L. Torres President 810 N. Farrell Drive, Palm Springs, CA 92262 760-327-5284 Fax 760-327-5630 www.ProActiveGreen.com Email: Torres@ProActivebsi.com -�• 040 G�`It OF Tti4'0'o COUNCIL/RDA MEETING DATE: August 17, 2010 ITEM TITLE: Demand Register Dated August 17, 2010 RECOMMENDATION: Approve Demand Register Dated August 17, 2010 BACKGROUND: Prepaid Warrants: 88358 - 883981 243,906.93 88399 - 88444) 2,461,881.14 Voids} (3,148.00) Wire Transfers) 343,427.69 P/R 36125 - 36135 232,995.60 P/R Tax Transfers) 65,097.96 Payable Warrants: 88445 - 88528) 461,235.07 $3,805,396.39 FISCAL IMPLICATIONS: Demand of Cash -City $3,221,854.30 Demand of Cash -RDA $583,542.09 Demand of Cash - HA $0.00 John M. Falconer, Finance Director AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR I STUDY SESSION PUBLIC HEARING 041 CITY OF LA OUINTA BANK TRANSACTIONS 7/27/10 - 8/10/10 7/27/10 WI RE TRANSFER - TASC 7/30110 WIRE TRANSFER - PERS 8/3110 WIRE TRANSFER - HEALTH PREMI UM 814110 WIRE TRANSFER - LANDMARK 8/6110 WIRE TRANSFER - ICMA 816110 WI RE TRANSFER - PERS $1,530.76 $2,228.95 $101,907.17 $170,779.42 $13,359.91 $53,62L48 TOTAL WIRE TRANSFER OUT $343,427.69 042 n � mn-ov I Z S I D Y A A m m OM. 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O N V MVI CI n o N In C x D O A l mNZ I m I l") n o r z ON N W W T C 47 P P D 3 A n m o 0 o m c A v ti D m v nn N A Y O O ti Y C { o O i Oo Z 0 oI C O \ \ T o T O O 0 0I U. yr \ \ DO DD 0 0 < 0 o M• m DO oo me 0n n0 < IrY O o m I mz N N Z I� o O o C D o P O P O o W O W OM IO m m x ➢� J J m IM n O o no Mr ac M .00 goo as rT Y O A A G om M" M. OM I ti Z P < P < 3 Z \T \T mo D NA NA no NO NN JCM \ \Y No N o O Z om om nD Y M 3 on on mm 0 0 C c z z y < { { m N N 2 2 m m r n N N 0. N N i Z Z O Z O G 0 o iO A W W n Y o zM 1 P N P 2 lA J C 3 m m A A m v 0 A o ti N Z C \ 3 M N A w D TD MO o Y -I S A T U O D O O m Y c Zz M o D� O o O N m � YY �...� 082 04 pa�LIWG�q� �O� � W V S w5 CFht OF T4iti'9 COUNCILIRDA MEETING DATE: September 7, 2010 ITEM TITLE: Demand Register Dated September 7, 2010 RECOMMENDATION: Approve Demand Register Dated September 7, 2010 BACKGROUND: Prepaid Warrants: 88529 - 88550}- 88551 - 88592) 88593 - 88601 } Voids} Wire Transfers} P/R 36136 - 36145 P/R Tax Transfers} Payable Warrants: 88602 - 88710} FISCAL IMPLICATIONS: Demand of Cash -City Demand of Cash -RDA Demand of Cash - HA 63,512.42 138,449.83 13,527,553.06 (1,181.00) 254,098.74 222,489.56 63, 753.08 761,197.63 $15,029,873.32 $1,311,491.99 $13,718,381.33 $0.00 AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR I STUDY SESSION PUBLIC HEARING John M. Falconer, Finance Director CITY OF LA QUINTA BANK TRANSACTIONS 8110/10 - 8/24/10 8/10110 WIRE TRANSFER-TASC 8/17/10 WIRE TRANSFER -LANDMARK 8120/10 WIRE TRANSFER - ICMA 8/20110 WIRE TRANSFER - PERS 8120/10 WIRE TRANSFER - LQ EE ASSOC $1,530.76 $185,544.57 $13,359.91 $53,501.00 $162.50 TOTAL WIRE TRANSFER OUT $254,098.74 a. 084 W N K U• W Q m ^ a £ 0 0 oz zr wz ao a cnw � rz r W z ImI p IQ( I e0 IOb O \ I PPOPI-N Oo mm rr Ifl 111 111 .-I �TNnNMPnb�?MNbOPOr . . .. . . Oft I1m . . . . . . . Om rn rn �t �1 MmIO �t �?Pmm . . . .. . . U I W U I U IUm. NN Oo .-I .-i OPP mNPmmb 00 IN bb �t �? Mr VIO �i •-I I-IMOPb.,n dim PlO Q I ZN . bb MM ION MM MM M rr Nr nIONNnN P�TamNmQ r � Q❑ � �? V n r n M + .i M N N 0 0 n r rI rI M .-I .y ^• •O I W r d W ZI M O O .a -. PPPnP '+ O M �T NNmNNmmNNNm'+NmmNNN I. 1. Ill I. WI. toW .I. I. 111 lO IO to M O O IO I11 ' O.+ If1 O e M bbbbbbbbbbbMbbbbbb y. M OIOI1. If. Ill IO IO lO I. 11. mlO CIO I.Il. 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' 12.4 w� CFhl OF COUNCIL/RDA MEETING DATE: September 21, 2010 ITEM TITLE: Demand Register Dated September 21, 2010 RECOMMENDATION: Approve Demand Register Dated September 21, 2010 BACKGROUND: Prepaid Warrants: 88711 - 88731 } 88732 - 88752} 88753 - 887771 Voids} Wire Transfers} P/R 36146 - 36156 P/R Tax Transfers} Payable Warrants: 88778 - 88917} FISCAL IMPLICATIONS: Demand of Cash -City Demand of Cash -RDA Demand of Cash - HA ;ohn M. Falconer, Finance Director 27,999.08 183,155.83 40,690.42 (350.00) 11,525,834.35 234,071.00 65,796.29 652.173.96 $12,729,370.93 $5,404,886.22 $7,324,234.71 $250.00 AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING 125 CITY OF LA QUINTA BANK TRANSACTIONS 8/24/10-9/14/10 8124/10 WIRE TRANSFER - TASC 9/1/10 WIRE TRANSFER -HEALTH PREMIUM 911/10 WIRE TRANSFER -DEBT SVC PYMT 9/1/10 WIRE TRANSFER - PERS 9/3/10 WIRE TRANSFER - ICMA 9/3/10 WIRE TRANSFER - PERS 913/10 WIRE TRANSFER - LQ EE ASSOC 918/10 WIRE TRANSFER - TASC 918/10 WIRE TRANSFER - LANDMARK TOTAL WIRE TRANSFER OUT $1,530.76 $101,147.21 $11,222,647.51 $2,274.61 $12,034.91 $53,625.70 $162.50 $1,530.76 $130,880.39 $11,525,834.35 126 .yNr Oti O v N M P RI O O O O O r � P n O ' 2 0' ti M m �" b .•' n b n n b ttl O O M r WNW 'Ur' r P N �t M a £ on oz zr w n: ao a UW rZ zx r or' z £w' 0 QK' 00 v�? 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O U w w - r Q •• Z- w aDu= a o(� x ow o wz <Q a rJ ad' O M= i ZU ace o =» . as z wo w pow- zw z as 000 V., 173 LOP a V S COUNCIL/RDA MEETING DATE: September 21, 2010 ITEM TITLE: Receive and File Transmittal of Treasurer's Reports as of June 30, 2010 and July 31, 2010 RECOMMENDATION: Receive and file. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Receive and File Transmittal of Treasurer's Report dated June 30, 2010 and July 31, 2010 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. ....1 174 Respectfully submitted: G,4 M dj,� John . Falconer, Finance Director Approved for Submission by: Thomas P. Genovese, City Manager Attachment 1: Treasurer's Report, City of La Quinta i,.. ^ 175 2 ATTACHMENT 1 MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for June 30, 2010 DATE: July 31, 2010 Attached is the Treasurer's Report for the month ending June 30, 2010. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Notes Sold/Matured Other Ending Change LAW Certificates of Deposit US Treasuries US Gov't Sponsored Enterprises Commercial Paper Corporate Notes Mutual Funds $ 51,651,232 1,209,000 98,915,843 18,995,608 15,191,302 411,652 $ 3,800,000 729,000 16,000,000 (2) (2) (2) 1 $ (5,100,000) (969,000) (17,000,000) 6,952 1,816 0 (11,785) 170,138 $ 50,351,232 969,000 97,922,795 18,997,424 0 15,179,517 581,790 (1,300,000) (240,000) (993,048) 1,816 0 (11.785) 170,138 Subtotal $ 186,374,637 1 $ 20,529,000 1 $ 23,069,000 $ 167,121 1 $ 184,001,758 $ 2,372,879 Cash - $ 215,918 1 & 3 $ 1,545,249 $ 1,329,331 1,545,249 Total $__ 186,590,555 $ 20,529,000 1 $ 24,614,249 $ 167,121 1 $ 182,672,427 $ 3,918,128) I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy, As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. John 11 Falconer Date Finance Director/Treasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. (3) The cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. b. 116 3 Treasurer's Commentary For the Month of June 2010 Cash Balances — The portfolio size decreased by $3.92 million to end the month at $182.67 million. The major reason for the decrease was approximately $2.8 million in Capital Improvement Project payments made during the month. These included $1 .27 million for the Fire Station/Corporate Yard Project, $240,000 for the Laguna de la Paz Sound wall, $160,000 for the Adams Street Bridge Crossing Project and $216,000 for the Hwy 111 Traffic Signal Upgrade Project. Investment Activity — The investment activity resulted in an average maturity decrease of 3 days to end June at134 days. The Treasurer follows a buy and hold investment policy and purchased two (2) Treasury Bills totaling $16 million in principal and three (3) Certificates of Deposit totaling $729,000 during the month. The sweep account earned $14 in interest income for the month of June and the bank fees for the month were $ 2,008 which resulted in a net decrease of $1,994 in real savings. Portfolio Performance — The overall portfolio performance decreased by 1 basis point from last month and ended at .47% for the month, with the pooled cash investments yielding .50% versus .52% from the prior month. The portfolio yield should continue to stay at these levels for the near future. At this time last year, the portfolio was yielding .80% which reflects the current interest rate environment. Looking Ahead The Treasurer is still concentrating on safety first and foremost. In the short term, the Treasurer will be maintaining LAIF balances at the maximum allowable percentage because its rate declines slower in a declining rate environment. The Treasurer will not be investing in non-TLGP corporate notes, non-TLGP commercial paper or Fannie Mae or Freddie Mac Government Sponsored Enterprises (GSE) due to the current economic conditions affecting the financial markets. 0 ® } #EA j \ > > f[!-))\) < coo 10 .01 0,010 T U I TT 1 ZW MT Uo -- go g ( 5 ( <\ _ - )!)0 — t !% —_ §_ _�{!! ;�,]! = 3 [)\ : I \(\ \ § ) ;\!r; — « w«t _ ? 7ffi2 r�2*« c .,,12 L \\ = — 7 «<« 179 ooE =2rc �o PF O� _off � FLL_ ggo mr_ mrv___ a__r a ppcKKpK¢¢KKK na n�vrvnrv—� -?mP�?rym N_ - 9 I ------------ o� > ��o of �sogao�3�$go�BoFo� e000 oa o�o all 4"aaia<ia<a`�<� a� - ' ad uo Ea�oa ggrc On r � a ��uoiorn O O O O O O O O O O O O a N N N N 0 0 0 N r r f0 r N N N �Nvo � �O tp (O �O N•-� [O (O fD 0 0 0 0 0 0 0 0 0 0 0 O O A 0 0 0 0 0 0 0 O o o v a o o N H C O O N N O OJ N c N N N a` c > > d m g O p p A 7 7 0 0 0 m U d p a D U u a � s m j a L ❑ m a a Y @ cpz d E .� cc v n C y N T« a E m p U U O u_ m >Amm��"35 EiiLL 5� z r�- 0 L m u D r o o e v e a N N 0 0 0 0 O O O N N � ��iormny r O O O O O O O O O O O A O O O O O O O O 0 0 0 0 0 0 0 O a o o 4,6 o 0 0 0 6 o ovv�voo 0 n ZZ m 0 0 N N d d p F d d c v1 t�OppO «:a m ��U UUUm�n D d' m U Y O f ❑ � m a O E= LL =z�-ro�aa�g a m m j 0 »...^ 181 $ OEM UO� m$oil �ry 2 Mks e gg 2 g s 5 g F NE, g� ¢ e�. t gig 2� Eg �sbo ; %E. U V'U06-paNEVW�6�N C VOA 2� �x^ s^ �..< mga-" gm� ^ �a - 'mm2m2 m-^^ - 11W m wma� !pill w"aae"s� m.m aoil ¢�. f 'w'$pN��em �ffim^Qo�r a-^._0 an-m.�� e$$. 1 erg"„. m m.� eSm. a-m-m n'm ao gnmo�Soe' gmm - R& gem & E WWI gno $ yy yy �»ommm^nm Z � i me"�P rv-mmm nb'on m-ry�g �menm$mna qp mamma ««« «hod' Ov nu4 w^ O w �a.mm$n"no Emammm aS- nnmmmm $g go'd��rvog ^`�mm E�mm Evrv�m�w o� Enmmu`�i HIM gmo� g3 �omW�. g96n m dam g _ a8 m.mx m, goe�o� _ S€ _ e e w w w € mills E m�e5o" E ?cdg E 8 yEEz"F �vEd Nag :116 -"vavg ��U-pLL "vE�F caNyE85. L-N>`dF(ill n-�N, Sn "£N E CYSA cn TONNECSo U f/NaC V«77 [SUFr FV�nJ UFO= U 7� VEr rUN`�74.UFi - a4alz,! \(\\\ } \\\}()\ 183 10 City of La Quints Comparative Rates of Interest June 30, 2010 OIN of La Quint. Year Month Annulthi Earnings Average Maturit, (days) Treasury Bi115/Nole I Three Month I Non -Financial LAW Ra' 485% Pooletl Cash Fiscal Anent Overall Three Month Six Month One Year IT.o Year FY 06107 July 2006 4.93% 500% 4,96% 95 5,06% August 2006 4.94% 5,01% 497 % 48 497% 4.95% Sep12006 498% 5.01% 4.99% 53 5.00% 5.02% 0c12006 5.00% 502% 5.01% 67 496% 5.10% Nov 2006 5.04% 503% 503% 62 494% - 5.13% Dec 2006 5.08% 5.04% 5.06% 80 490% 5.13% Jan 2007 5.18% 5.12% 5.16% 64 4.98% 5.16% Feb 2007 5.19% 5.13% 5.17% 45 495% 5.18% Mar 200] 5.21% 5.03% 5.15% 67 4.88% 5.21% Apr200J 520% 5.14% 5.15 % 42 4.84% 5.22% May 2007 520% 5.05% 5.16% 32 4.81% 5.25% June 2007 5.19% 4.88% 5.10% 85 4.81% 5.25% FY 0108 July 2007 5.21% 4.90% 5.12% 129 4.80% 5.26% August 2007 5,17% 4.85% 5.08% 109 4.59% 5.25% Sept 2007 5.16% 486% 506% 129 4.00% 523% Oct 20W 5,11% 4.85% 5.02% 116 3,95% 5.14% Nov 2007 5.03% 483% 496% 99 3,34% 4.96% Dec 2007 4.95% 3,43% 445% 123 3.39% 4.80% Jan 2008 4.58% 3,33% 4,22% 96 231% 4.62% Feb 2008 4.12% 3,24% 3,85% 86 2,07% 4,16% Mar2008 4.07% 2,83% 3.67% 14 1.50% 3,78% Apr2008 3.45% 327% 3,41% 82 1.70% 340% May 2008 3.14% 3.27% 3,17% 63 1.92% 3.07% June 2008 3.09% 1.94% 2.86% 80 2,14% 289% FY 08109 July 2008 299% 193% 277% 62 170% 1.88% 2.29% 2,75% 2.18% 279% August2008 3.16% 192% 288% 51 1.69% 1,89% 2.14% 2.38% 2,08% 278% Sept2008 2.81% 1.92% 2.64% 37 1.42% 179% 1,96% 200% 2,13% 271% Oct 2008 2.66% 2.61% 2,61% 29 0.90% 1.40% 1.72% 1,50% 207% 271% Nov2008 2.38% 236% 236% 64 0.15% 0.49% 1.04% 1.25% 1,45% 257% Dec 2008 1.60% 0.18% 1,42% 116 0.05% 0,25% 0.59% 0,88% 099% 235% Jan 2009 1.36% 0.18% 1,23% 82 0.15% 0.35% 043% 0,88% 031% 205% Feb 2009 1.23% 0,18% 1.11% 15 0.30% 0.50% 0.61% 0,88% 0.48% 1.87% Mar2009 126% 0.18% 1.13% 69 0.20% 0,42% 070% 0,88% 0.37% 1.82% Apr2009 094% 0.18% 085% 54 0.31% 0,33% 0.59% 0,88% 0.28% 1.61% May 2009 0.92% 0.18% 0.84% 80 0.18 % 0.30% 053 % 088 % 0.23% 1.53% June 2009 0.85% 0.29% 0.80% 111 0.20% Uti% 0,55% 1.13% US% 1.38% FY 09110 July 2009 0.69% 030% 0.65% 111 0.19% 0,28% 0.47% 1.00% 0.28% 1.04% August 2009 064% 0.30% 0.61% 92 0.16% 026% 046% 1.00% 0.24% 093% Sep12009 0.56% 0.31% 0.53% 112 0.12% 0.19% 041% 1.00% 0.19% 075% Cm2009 0,62% 0.31% 0.50% 90 008% 0.19% 0.38% 1.00% 0.19% 065% Nov 2009 056% 0.31% 0.53% 152 004% 0.14% 032% 075% 0.15% 061% Dec 2009 0,56% 0.15% 051% 239 0.11% 020% 0.16% 100 % 0.16% 057% Jan2010 0,46% 0.15% 0.43% 179 0.06% 0.14% 0.34% 0.88% 0.13% 0.56% Feb 2010 0,51% 0,16% 048% 162 0.13% 0,19% 0.32% 0,88% 0.15% 0,58% Mar2010 0.50% 0.16% 047% 172 0.15% 0,24% 0.38% 100% 0.20% 0.55% Apr2010 052% 0,16% 048% 162 0.15% 024% 0.49% 100% 023% 059% M.y2010 0,52% 0,16% 0.48% 137 0.17% 0.22% 0,37% 0.75% 0,28% 0,56% June 2010 0.50% 0,15% iff 134 0.16% 022% 0,32% 0.63% 032% 0.53% �4., 184 11 O � y � � W C � Q I O C I C N W � p a i cu c Q I ; i -- - - f = E !I i � C c a Q le x LL d W L o 0 w Z c = r 1O m O a 'C } I i ♦ � cc 4 I � E i O = y N U � 7 a a ¢ N .I LL om 7 y = o 0 N f0 0) c x _j 7 ¢ in w +� N r boo ..moo i..i 16 N- m U a o 0 0 o 0 0 7 N N = O 00 O (0 Cl$ 7 O N O O O n a 18 .,,. WA MEMORANDUM TO: La Quints City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for July 31, 2010 DATE. August 31, 2010 Attached is the Treasurer's Report for the month ending July 31, 2010. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased I Notes I Sold/Matured Other Ending Change LAIF Certificates of Deposit US Treasuries US Gov't Sponsored Enterprises Commercial Paper Corporate Notes Mutual Funds $ 50,351,232 969,000 97,922,795 18,997,424 15,179,517 581,790 $ 1,063,381 10,000,000 (2) (2) (2) 1 $ (4,100,000) (10,000,000) 12,216 1,874 0 (12,177) 0 $ 47,314,613 969,000 97,935,011 18.999.298 0 15,167,340 581,790 (3,036,619) 0 12,216 1,874 0 (12,177) 0 Subtotal $ 186,374,637 $ 11,063,381 $ 14,100,000 $ 1,913 $ 180,967,052 $ 3,034.706 Cash $ 1,329,331 1 8 3 $ 809,679 $ 519,652 809,679 Total $ 182,672,427 $ 11,063,381 $ 13,290,321 $ 1,913 $ 180,447,400 $ 2,225,027 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. a4 ft+jxt-j� ohn M. Falconer Finance Director/Treasurer Footnote, (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. Z 1 Zo D Date (3) The cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. «e.� 186 13 Treasurer's Commentary For the Month of July 2010 Cash Balances — The portfolio size decreased by $2.23 million to end the month at $180.45 million. The major reason for the decrease was payment of County of Riverside Sheriff's bill ($1 million), and payment of our annual insurance coverage for FY 2010/2011 ($500,000). Investment Activity — The investment activity resulted in an average maturity decreased by 15 days from the prior month to end the month of July at 119 days. The Treasurer follows a buy and hold investment policy and purchased one (1) Treasury Bills totaling $10 million in principal in July to replace a matured Treasury Bill. The sweep account earned $11 in interest income for the month of July and the bank fees for the month were $ 1,842 which resulted in a net decrease of $1,831 in real savings. Portfolio Performance — The overall portfolio performance had no change from the prior month and ended at .47% for the month, with the pooled cash investments yield remained unchanged from the prior month at .50%. The portfolio yield should continue to stay at these levels for the near future. At this time last year, the portfolio was yielding .65% which reflects the current interest rate environment. Looking Ahead The Treasurer is still concentrating on safety first and foremost. In the short term, the Treasurer will be maintaining LAIF balances at the maximum allowable percentage because its rate declines slower in a declining rate environment. The Treasurer will not be investing in non-TLGP corporate notes, non-TLGP commercial paper or Fannie Mae or Freddie Mac Government Sponsored Enterprises (GSE) due to the current economic conditions affecting the financial markets. 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O. m m N m N m N a m o d% O yo m U ¢ �] C ny m o m c E 5 m o d d OI N N m Q° m d a a 'o L a 3,- O N N~ O F a N C E 'in U `o a o @ E E m w N V ° E o d o o Ll Ll F m N - E U O m U m J J N ° U C7 LL j N E > y Z E E E > tq w U d c E LL Z M M E m v m c E m T m m Ci E° E@ ° ~W c rn y w o c E j E m d m m w m U E m m m Q o r m E 21 �wQ a L ry fn O 0 U' IL ILLL LL N N O O p E F U U j C7 a M0 C72 J d itm 15 Em' Erii Eu� fin I f�pR £�n mmmam aam _ &E 3##Fmg�XX Xmd I a#oa � _'v`in rFa iZo eao >E- rf iE^ n m oco WHOM' _ ME „n >no E > weo~ -NI^jz.n o of dX#FX#�XXn - Eooa _m v�rSaa»�aoo�# Ba9a owe�"a� � -N4 Ycq pEl Ill E WH51, E� �. z i E q G �- g3=o n2we3i23 3=� E _ 3¢mg �E E LL5 Qam E 3 N., 189 16 /« \}!: ��-�-\ \ juuuIIzI : \\ \\\\\\\\\\} \ 2 190 17 14 T O � O � R r � O O O O O a O O O N N N r p n r 00o w� 6 0 0 0 M O OO Ol0 M C O O N O O E 0 n � FN d a C o o y dan. O d a = N D U) w VI N V L ` a � m a S N °1 a N N E 00 y E= LL i LL ==z�g5 5� T 9 � � o O a � m i 0 O O O O O O a O O O O N N N N p n n r n 0000 0 0 0 0 0 'a CD 0 0 0 0 6 0 0 0 0 O h 00 0 O C v � O a T y 0 0 6 E wa0000 0 F a a a 9 t0 � fn N N m a 9 q N � 0 O N o � a � C E � pa � LL c a t0 =Zm3S5 �� 191 a 1019 FIR" 10 w— — — _ vmry — »»„ —mm„ _ 111M May „ p NMI m�$mm MI „� Ax$p~$�ma gm.-m- ve&am„°' E�mSaw�wN "�mrvom E$mm v�$&m v$a n.v bi Eru`m rv�r_�i EaO a$^.Im&ww$il N mi» n$ V bus ea _RIMER „'�4„ mmo SS im wr'$m" a$ `vm�E $nervom -nv$n o $^mmmnw $ ESnw mS Emn�mry m_ S"m Esorvc urvimm�m E`�$nrm va nary nm- v.�n m„m„ww.$r� �omdmm u III I END VONig „n- „rmmmmm mSry m$ vu'io All'�o„�v1�$m m.„$e — ;.�.�_MI; :��ry „ e e € e w w �8a 8 e" sit 1 c ill 5" E mEEzo E 1 1E11 1 U E ZI n&yC el n Wartjs �.�m_ m�fi 'd drlJU tR n_ SAn �cSe -YU'U LL_ �nui nE�Sm cmar V'UQn_ NEL'S? �Q5a M1O„ i Y U vi tirE a�eSE YUNJJRVUEF uiE YUNJJRUUFY YUNJJ6U �eY YUNJJ6UZY IE �ro•J 193 20 City of La Quints Comparative Rates of Interest July 31. 2010 City of La Ouinta FY 0➢108 FY 08/09 FY 09110 Average I I Treasury BOWNote I I Tbree August 2006 4.94% 6,01% 4,97% 48 4.97% 495% Sept2006 498% 501 % 499% 53 500% 502% 002006 500% 502% 5,01% 67 496% 5.10% N0y2006 5.04% 5.03% 5.03% 62 494% 5.13% Dec 2006 508% 5.04% 5,06% 80 490% 5.13% Jan 2007 - 5.18% 5,12% 5.16% 64 498% 5.16% Feb 2007 5.19% 5,13% 5. 17% 45 495% 5.18% Mar2007 5,21% 5.03% 5.15% 67 4.88% 5.21% Apr2001 5.20% 5.14% 5.15 % 42 484% 5.22% May 2007 5.20% 5.05% 5.16% 32 4.81% 5.25% June 2007 5.19% 4.88% 6.10% 85 4,81% 5.25% July 2007 5,21% 4.90% 5.12% 129 4.80% 526% August2009 5.17% 485% 5.08% 109 4.59% 5.25% Sept2007 5.16% 486% 506% 129 4.00% 5.23% Ort2uW 5.11% 4.85% 5.02% 116 3.95% 5.14% Nov 2007 5.03% 483% 496% 99 3.34% 4.96% Dec 2007 4.96% 3.43% 4.45% 123 3.39% 4.80% Jan 2008 4,58% 3.33% 4.22% 96 2.31% 4.62% Feb 2008 4.12% 3.24% 385% 86 2.07% 4.16% Mar2008 407% 283% 3.67% 74 150% 378% Apr2008 3.45% 3.27% 3.41% 82 170% 340% May 2008 3.14% 3.27% 3.17% 63 1,92% 3.07% June 2008 309% 1,94% 2.86% 80 2.14% 2.89% July 2008 2.99% 193% 271% 62 170% 1,88% 2,29% 2,75% 2.18% 279% Auqust 2008 3.16% 1,92% 288% 51 1.69% 1.89% 2.14% 2.38% 2.08% 278% Sept 2008 2.81% 1,92% 2,64% 37 142% 1.79% 1.96% 2.00% 2.13 % 2.71% Oct2008 2.66% 261% 261% 29 0.90% 1A0% 172% 1.50% 2.07% 271% Nov 2008 2.38% 2.35% 2.36% 64 0.15% 0.49% 1.04% 1.25% 1.45% 2.57% Dec 2008 160% 0.18% 1.42% 116 0.05% 0.25% 0,59% 0.88% 0.97% 235% Jan 2009 1.36% 0.18% 1.23% 82 0.15% 0.35% 043% 0.88% 0.31% 2.05% Feb 2009 1.23% 0,18% 1.11% 75 0.30% 050% 0.61% 0.88% 0,48% 187% Mar 2009 1.26% 0.18% 1. 13% fig 020% 042% 070% 0.88% 0.37% 182% Apr2009 094% 0.18% 0.85% 54 031% 0.33% 0.59% 0.88% 0.28% 161% May 2009 0.92% 0.18% 084% 80 0.18% 0.30% 0.53% 0.88% 023% 1.53% June 2009 0.85% 0.29% 0.80% 111 0,20% 035% 0.55% 1.13% 0.26% 1.38% JuIy2009 0.69% 0.30% 065% 111 0.19% 0.28% 0.47% 1,00% 0.28% 1.04% August2009 0,64% 0.30% 061% 92 0.16% 0.26% 0.46% 1,00% 024% 0.93% Sept200g 056% 1 0.53% 112 0.12% 0.19% 041% 1.00% 0,19% 075% Oct 2009 0,52% 0.31% 0.50% 90 008% 0.19% 0.38% 1.00% 0.19% 0.65% Nov2009 0.56% 0.31% 053% 152 0.04% 0.14% 0.32% 075% 0,15% 061% Dec 2009 056% 0.15% 0.51% 239 0.11% 0.20% 0,16% 1.00% 0,16% 0.57% Jan 2010 0.46% 0.15% 043% 179 0.06% 0.14% 0.34% 0,88% 0.13% 0.56% Feb 2010 0.51% 0.16 % 0.48% 162 0,13% 0.19% 0.32% 0.88% 0,15% 0.68% Mar 2010 0.50% 016% 0.47% 172 0.15% 0.24% 0.38% 1,00% 0,20% 0.55% Apr2010 052% 0.16% 0.48% 162 0.15% 0.24% 049% 100% 0,23% 0.59% May 2010 052% 0.16% 048% 116 0.17% 0.22% 0.37% 075% 0.28% 0.56% June 2010 050% 0.15% 047% 134 0.16% 0.22% 0.32% 0.63% 0.32% 0.53% �- - 194 21 I I i 7 I I I ■ I j Ij I I i i+ 1 ■ I II i I I 1 I � ■ O O N � I I H CY L O C +' 0 owe O Z` o N �I OO OO c N L N O O C d V C O O O O C LL a " • 195 22 J c&&t 4 4 Qg!Arcv COUNCIL/RDA MEETING DATE: September 21, 2010 ITEM TITLE: Receive and File Transmittal of Revenue and Expenditure Report dated June 30, 2010 and July 31, 2010 RECOMMENDATION: Receive and File FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 3 STUDY SESSION: PUBLIC HEARING: Receive and File Transmittal of the June 30, 2010 and July 31, 2010 Statements of Revenue and Expenditures for the City of La Quinta. Res ectfMully submitte I l ohn M. Falconer, Finance Director "4• 196 —Ap�pprroved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Revenue and Expenditures Report for June 30, 2010 2. Revenue and Expenditures Report for July 31, 2010 `a ATTACHMENT 1 CITY OF LA QUINTA REVENUES -ALL FUNDS 07/0112009 - 06/3012010 FUNDS BUDGET RECEIVED RECEIVED General $38,968,658.00 $38,995,770.62 100.10% Library 2,552,500.00 2,062,013.00 80.80% Gas Tax Revenue 985,095.00 1,108,598.67 112.50% Federal Assistance 363,555.00 90,818.10 25.00% JAG Grant 86,353.00 84,248.90 97.60% Slesf (Cops) Revenue 100,100.00 100,818.54 100.70% Indian Gaming 120,150.00 104,704.68 87.10% Lighting & Landscaping 947,800.00 966,638.68 102.00% RCTC 1,970,763.00 1,737,374.96 88.20% Development Funding 0.00 0.00 0,00% Crime Violent Task Force 0.00 0.00 0.00% AB 939 5,000.00 6,999.76 140.00% Quimby 40,000.00 77,976.51 194.90% Infrastructure 1,700.00 2,039.08 119.90% Proposition I 608,885.00 34,222.50 5.60% South Coast Air Quality 98,250.00 80,951.11 82.40% CMAQ/ISTEA 1,163,000.00 155,895.23 13.40% Transportation 135,800.00 122,946.14 90.50% Parks & Recreation 53,520.00 34,789.00 65.00% Civic Center 59,700.00 38,884.51 65.10% Library Development 21,300.00 13,846.00 65.00% Community Center 9,440.00 8,752.01 92.70% Street Facility 107,059.00 106,046.13 99.10% Park Facility 1,480.00 1,016.66 68.70% Fire Protection Facility 8,400.00 5,504.76 65,50% Arts In Public Places 38,325.00 22,380.11 58.40 % Interest Allocation 0.00 0.00 0.00% Capital Improvement 99,430,778.00 14,615,008.18 14.70% Equipment Replacement 27,737.00 28,377.25 102.30% Information Technology 337,044.00 338,189.88 100.30% Park Equipment & Facility 6,500.00 53,121.91 817,30% SilverRock Golf 3,430,349.00 3,584,995.70 104,50% SilverRock Golf Reserve 69,307.00 64,509.09 93.10% La Quinta Public Safety Officer 2,100.00 2,114.99 100.70% La Quints Financing Authority 6,603,611.00 6,593,938.04 99.90% RDA Project Area No. 1 53,293,675.00 53,587,438.18 100,60% RDA Project Area No. 2 32,540,049.00 31,423,639.24 96.60% La Quints Housing AuthoritX 0.00 0.00 0.00% Tolal $244,187,983.00 $156,254,568.12 19.8 3 CITY OF LA QUINTA EXPENDITURES - ALL FUNDS FUNDS BUDGET 01 1 EXPENDITURES ENCUMBERED BUDGET PERCENT q Library Librrary Tax 1,849,350,00 1400, 880,52 0,00 573,469,48 69.0% Fes Assistance 1,669,194.00 1,194,676.38 0.00 474,51T62 71.6% JAGGrant AG Gr 347,730.00 90,818,10 0,00 256,911.90 26.1% Siesf (Cops)Revenueenue 96,303.00 129,544.00 84,24890 104,367.29 0,00 0.00 2,054.10 25,17671 97.6% 806% Indian Ughtn Gaming Lighting BLantlscaping 120,300.00 104,704.68 0,00 15,595.32 870% RCTC 973,182,00 971, 890.64 0.00 1,291,36 99.9% Development Agreement 1,970,763.00 0.00 1,737 374.96 0.00233 388.04 882% CV Violent Crime s me k F Farce 205,(=00 0.00 195,183.99 0.00 0.00 0.00 9,816,01 0.0% 95.2% AB939 356,982.00 118,35361 0,00 238,628.39 33.2% InfrastQuimby 9,617,%100 168,569,68 0.00 9.449,39332 1.8% Proposition ionlB 397,576.00 4,502.50 0,00 393,073,50 1.1% Soouuthth Coast South Air Quality 609,841.00 372,582.00 34,222.50 111210.11 0.00 0.00 675,618.50 261,371.89 5.6% 29.8% CMAO Transportation 1,163, 000.00 155,895.23 0,00 1,007,104.77 13.4% Parks BRecreation 5,699,192.00 1,474,85942 0,00 4,224,332. 58 25.9% Civic Center 15,000.00 7,783.86 0.00 7,216.14 51.9% Library Development 295,264.00 19,500.00 255,431C7 10,530.81 0.00 0,00 39,03293 8,%9.19 86.5% Community Center 0.00 0.00 000 000 54.0% 0.0% Street Facility Park Facility 2,480,648. 00 1836,084.84 0.00 644.%3.16 74.0% Fire Protection 102,539.00 102,773.92 0.00 (234.92) 100.2% ArtsPublic Places 9,250,00 5,080.61 0.00 4,169.39 54.9% Interest t Allocation 839,230,00 53,424.30 0.00 785,805.70 64% nt CapitalImprovementReplacement 0.00 99,430,77800 0.00 14,615,008. 18 0.00 0.00 0.00 84,815, 759.82 0.0% 14.7% Equipment Replacement 1,354,607.00 1,028,325. 69 0,00 326,281.31 75.9% Information Technology 522,922,00 424.713.47 0.00 98,208.53 81.2% Park Mainntt Park enance Facility 978,931.00 1332, 924,24 O.W (353.993,24) 136.2% SilverRock ResGol SOPublick Reserve 4,093,771.00 4,233,030,27 0,00 (139,259.27) 1034% LQ Public Safety Officer 000 2,00000 0.00 0,00 0.00 0.00 0.00 2,00000 0.0% 0.0% La Financing Authority Authority 6,604,411.00 6,598,005. 11 0,00 6,405,89 99.9% La WrO.ite Housing is Authority 51,500.00 2,79159 0,00 48,712,69 0.00 RDA RDA Project Area No. 1 RDA Project Area No.2 113,853,167.00 69, 875,155.85 0,00 43,978,011.15 61.4% 4g798, 072.00 30.754,230. 16 0.00 14,043,841.84 687% oaJU- 0..._ 199 CITY OF LA QUINTA 07/01/2009 - 0613012010 GENERAL FUND REVENUES DETAIL REMAINING % BUDGET RECEIVED BUDGET RECEIVED TAXES: PropertyTax 2,843,000.00 1,648,243.15 1,194,756.85 57.980% No Low Property Tax Distribution 3,238,000.00 4,188,984.77 (950,984.77) 129.370% Statutory Tax-LQ 215,289.00 172,676.25 42,612.75 80.210% Statutory Tax -Riverside Cnty 0.00 268,565.68 (268,565.68) 0.000% Sales Tax 5,021,685.00 5,071,768.47 (50,083.47) 101.000% Sales Tax Reimbursement 1,368,315.00 1,830,767.11 (462,452.11) 133.800% Document Transfer Tax 433,760.00 461,957.33 (28,197.33) 106.500% Transient Occupancy Tax 3,878,000.00 3,875,124.81 2,875.19 99.930% Transient Occupancy Tax - Mitigation Measures 328,300.00 300,117.31 28,182.69 91.420% Franchise Tax 1,410,000.00 1,585,426.86 (175,426.86) 112.440% TOTALTAXES 18,736,349.00 19,403,631.74 (667,282.74) 103.560% LICENSE & PERMITS: Business License 288,800.00 302,222.70 (13,422.70) 104,650% Animal License 29,700.00 33,478.50 (3,778.50) 112.720% Building Permits 176,500.00 191,337.32 (14,837.32) 108.410% Plumbing Permits 31,600.00 24,548.25 7,051.75 77.680% Mechanical Permits 23,800.00 19,293.50 4,506.50 81.070% Electrical Permits 21,700.00 26,173.00 (4,473.00) 120,610% Garage Sale Permits 16,100.00 16,560.00 (460.00) 102.860% Misc. Permits 91,100.00 52,941.52 38,158.48 58.110% TOTAL LICENSES & PERMITS 679,300.00 666,554.79 12,745.21 98.120% FEES: Sale of Maps & Publications 3,700.00 3,079.60 620.40 83.230% Community Services Fees 328,900.00 355,677.02 (26,777.02) 108.140 % Finance 550.00 645.00 (95.00) 117.270% Bldg & Safety Fees 144,100.00 155,444.79 (11,344.79) 107.870% Bldg & Safety Lease Revenue 35,000.00 25,468.83 9,531.17 72.770% SMIP Fees 2,000.00 150.56 1,849.44 7.530% Community Development Fees 50,000.00 45,620.00 4,380.00 91,240% Public Works Fees 108 600.00 165,906.35 (57,306,35) 152.770% TOTAL FEES 672,850.00 751,992.15 (79,142.15) 111.760% INTERGOVERNMENTAL Motor Vehicle In -Lieu 3,579,061.00 3,714,436.59 (135,375.59) 103.780% Motor Vehicle Code Fines 107,100.00 134,146.29 (27,046.29) 125.250% Parking Violations 48,500.00 57,908.68 (9,408.68) 119.400% Misc. Fines 243,800.00 203,769.98 40,030.02 83.580% Federal Govt Grants 202,098.00 24,049.00 178,049.00 11.900% County of Riverside Grant 50,000.00 71,018.00 (21,018.00) 142.040% State of California Grant 32,460.00 51,086.41 (18,626.41) 157,380% Fire Services Credit - Capital (10150003375010: 3,798,505.00 3,909,091.66 (110,586.66) 102.910% Fire Services Credit -Oper (10150003375000) 5,118,200.00 4,596,722.28 521,477.72 89,810% CVWD 16,800.00 12,600.00 4,200.00 75.000% CSA152 Assessment 253,757.00 253,757.26 (0.26) 100.000% TOTAL INTERGOVERNMENTAL 13,450,281.00 13,028,586.15 421,694.85 96.860% INTEREST 3,624,383.00 3,445,424.83 178,958.17 95.060% MISCELLANEOUS Miscellaneous Revenue 11,000.00 13,729.61 (2,729,61) 124.810% AB939 94,900.00 46,575.43 48,324.57 49.080% Insurance Recoveries 11,500.00 27,346.98 (15,846.98) 237.800% Assmnt Dist Surplus 0.00 165.36 (165.36) 0.000% Other Mitigation Measures 0.00 0.00 0.00 0.000% Litigation settlement 0.00 0.00 0.00 0.000% Advertising Coop 65,000.00 37,712.50 27,287.50 58.020% Cash Over/(Short) 50.00 (19.09) 69.09 -38.180% TOTAL MISCELLANEOUS 182,450.00 125,510.79 56,939.21 68.790% TRANSFER IN 1,623,045.00 1,574,070.17 48,974.83 96.980% TOTAL GENERAL FUND 38,968,658.00 38,995,770.62 (27,112.62) 100.070% If,,, 200 M CITY OF LA QUINTA 0710112009-0613012010 6130/10 REMAINING GENERAL FUND EXPENDITURE BY DEPARTMENT SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE GENERAL GOVERNMENT: LEGISLATIVE 1,031,015. 00 0,00 58,049.16 OFFICE 473,96580 0.00 87,21% 87.21% DCITY EVELOPMENT DEVELOPMENT SERVICES 030,643 737,00 2,030,737.00 7,829,]17J9 829,717.79 000 0101921 20101521 90.10% MANAGEMENT SERVICES 1,754752.00 1495,761.98 0.00 258990.02 8824% TOTAL GENERAL GOVERNMENT 4, CITY CLERK 706,637.00 63I491.84 000 69145.16 90.21% TOTAL CITY CLERK 4 .0 1 COMMUNITY SERVICES PARKS& RECREATION ADMINISTRATION 1,440,141 DO 1,252,269A9 0.00 187.871,81 86,95% SENIOR CENTER 429.799,00 3%,667.93 0.00 33,131.07 92,29% PARKS & RECREATION PROGRAMS 210,498 DO 200,602.16 000 9,895.84 95,30% LIBRARY 1432,934.00 1056,936.64 0.00 375,997,W 73,76% MUSEUM 296,863.00 216,686,00 0.00 80,177. DO 7299% PARK MAINTENANCE 1,037,084.00 979,665.15 0.D0 51418.85 9801% TOTAL COMMUNITY SERVICES 2 . FINANCE: FISCAL SERVICES 1098,857.00 1065,832.47 0.00 33,024.53 96.99% CENTRAL SERVICES 326,796.00 299, 70L29 0.00 27015 91;S TOTAL FINANCE 1,4 ,11 . BUILDING & SAFETY: BUILDING&SAFETY -ADMIN 0.00 95.64% BUILDING 95850800 958,50800 916,72359 916,723.59 41.78441 41,085,6 95,64% CODE COMPLIANCE 1,401,854.00 1389,199 35179 ODD 0.00 46,085.21 95.63% ANIMAL CONTROL 9,42 0,00 96.85% FIRE 967,94000 4967,94000 4,499,305 58,662.21 452.6&099 98,41% EMERGENCY SERVICES 168,225.00 165,544.01 16554401 ODD 0,00 2,68099 98.41% CIVIC CENTER BUILDING -OPERATIONS 1, 180206.00 1, 142,084. 38 0.00 38,121.62 96.]]% TOTAL BUILDING & SAFETY -ow POLICE: POLICE SERVICES 12,588,24500 12,157,484.22 0.00 430,76078 56.58% TOTAL PUBLIC SAFETY 12,588,245 00 1 - COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 1,581,932. 00 835,114,27 0.00 746,817.73 52,79% CURRENT PLANNING 848,416.00 676,754.36 0.00 17166i64 79.77% TOTAL COMMUNITY DEVELOPMENT - PUBLIC WORKS: ADMINISTRATION PUBLICDEVELOPMENT 000 129,60048 82.68% PMENT 02373800 1,36776200 939212,21 0.00 9174% MAINTOPMENT&TRAFFIC MAINTIOPERATIONS- STREETS 677036,34 0.00 90,725,66 79.49% T LTG/LANDSCAPING 1814,14200 1 1,560,820.30 1.56082030 0.00 253,321.70 253,321 ]0 86 04% MAN CONSTRUCTION MANAGEMENT CONSTRUCTION CON 514,766.00 1,514,766.00 1,483,617. 12 0.00 31 148.88 97.94% TOTAL PUBLIC WORKS 4 1 TRANSFERS OUT 5,262,008.00 4.664,45293 0,00 597,555,07 88.64% GENERAL FUND REIMBURSEMENTS (7008,325,00) (5,674,382 38) 0,00 (1333942.62) 80.97% NET GENERAL FUND EXPENDITURES 43187724.00 39317881,20 0.00 3,869,842.80 91D4% 11n•J 201 CITY OF LA OUINTA 0710112009 - 0613012010 ALL OTHER FUNDS REVENUE DETAIL REMAINING % BUDGET RECEIVED BUDGET RECEIVED LIBRARY: County of Riverside 2,549,700.00 2,062,013.00 487,687.00 80.870% Contributions 0.00 0.00 0.00 0.000% Interest 2,800.00 0.00 2,800.00 0.000% TOTAL LIBRARY 2,552,500.00 2.062,013.00 490,487.00 80.780% GAS TAX REVENUE: Section 2105 201,600.00 239,011.85 (37,411.85) 118.660% Section 2106 123,600.00 147,013.91 (23,413.91) 118.940% Section 2107 271,600.00 318,555.33 (46,955.33) 117.290% Section 2107.5 29,795.00 6,000.00 23,795.00 20.140% Traffic Congestion Relief 357,000.00 397,499.02 (40,499.02) 111.340% Interest 1,500.00 518.56 981.44 34.570% TOTAL GAS TAX 985 095.00 1,108,598.67 (123 503.67) 112.540% FEDERAL ASSISTANCE REVENUE: FEMA Grant 13,500.00 13,600.00 0.00 100.000% CDBG Grant 350,055.00 77,318.10 272,736.90 22.090% Federal Stimulus 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL FEDERAL ASSISTANCE 363,555.00 90,818.10 272,736.90 24.980% JAG GRANT Grant Revenue 86,303.00 84,248.90 2,054.10 97.620% Interest 50.00 0.00 50.00 0.000% TOTAL JAG GRANT 86,353.00 84,248.90 2,104.10 97.560% SLESF (COPS) REVENUE: SLESF (Cops) Funding 100,000.00 100,000.00 0.00 100.000% Interest 100.00 818.54 (718.54) 818.540% TOTAL SLESF (COPS) 100 100.00 100 818.54 (718.54) 100.720% INDIAN GAMING Grant revenue 120,000.00 104,704.68 15,295.32 87.250% Interest 150.00 0.00 150.00 0.000% TOTAL INDIAN GAMING 120,150.00 104,704.68 15,445.32 87.140% LIGHTING & LANDSCAPING REVENUE: Assessment 947,800.00 966,638.68 (18,838.68) 101.990% Developer 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL LIGHTING & LANDSCAPING 947 800.00 966 638.68 (18 838.68) 101.990% RCTC RCTC Funding 1,970,763.00 1,737,374.96 233,388.04 88.160% Transfer in 0.00 0.00 0.00 0.000% TOTAL RCTC DEVELOPMENT AGREEMENT FUND Mitigation Measures 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% Transferin 0.00 0.00 0.00 0.000% TOTAL DEV AGREEMENT 0.00 0.00 0.00 0.000% CRIME VIOLENT TASK FORCE Member Contributions - Carryover 0.00 0.00 0.00 0.000% Grant revenue - JAIB 0.00 0.00 0.00 0.000% CLET Line 0.00 0.00 0.00 0.000% Asset Forfeiture -State Adjudicated 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL CRIME VIOLENT TASK FORCE 0.00 0.00 0.00 0.000% AB 939 REVENUE: AB 939 Fees 0.00 0.00 0.00 0.000% Interest 5,000.00 6,999.76 ((1 999.76) 140.000% TOTAL AB 939 5 U00:�(f99'9. /6(T-999. 6j-i4D-000 % <-.0 202 7 07/0112009.06/30/2010 CITY OF LA QUINTA REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED QUIMBY REVENUE: 0.00 Quimby Fees 0.00 25,479.00 (25,479.00) 0.000% Donations 0.00 0.00 0.00 0.000% Interest 40000.00 52,497.51 (12,497.51) 131.240% TOTAL QUIMBY ,9/65�-(37,9/6:511T94.940 oT INFRASTRUCTURE REVENUE: Utility refund 0.00 0.00 0.00 0.000% Interest 1,700.00 2,039.08 (339.08) 119.950% Transfer in 0.00 0.00 0.00 0.000% TOTAL INFRASTRUCTURE 1,700.00 2,039.08 (339.08) 119,950% PROPOSITION 1 B - SB1266 Prop 1B Grant 606,885.00 31,266.64 575,618.36 5A50% Interest 2,000.00 2,955.86 (955.86) 147.790% TOTAL PROPOSITION 1 B 606,885-00--34,22 7M 5�3,,_07 II-5-6Zi)� SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution 48,900.00 37,586.68 11,313.32 76.860% MSRC Funding 48,000.00 41,851.30 6,148.70 87.190% Street Sweeping Grant 0.00 0.00 0.00 0.000% Interest 1,350.00 1,513.13 (163.13) 112.080% TOTAL SCAQ 98,250.00 80,951.11 17,298.89 82,390% CMAQIISTEA State Grants 1,163,000.00 155,895.23 1,007,104.77 13,400% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL CMAQ 1,163,000.00 155,895.23 1,007,104.77 13.400% TRANSPORTATION Developer fees 115,800.00 103,949.69 11,850.31 89.770% Interest 20,000.00 18,996.45 1,003.55 94.980% Transfer in 0.00 0.00 0.00 0.000% TOTAL TRANSPORTATION 135,800.00 122,946.14 12,853.86 90.530% PARKS & RECREATION Developer fees 53,520.00 34,789.00 18,731.00 65.000% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL PARKS & RECREATION 53,520.00 34,789.00 18,731.00 65.000% CIVIC CENTER Developer fees 59,700.00 38,884.51 20,815.49 65.130% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL CIVIC CENTER 59,700.00 38,884.51 20,815A9 65.130% LIBRARY DEVELOPMENT Developer fees 21,300.00 13,846.00 7,454.00 65.000% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL LIBRARY DEVELOPMENT 21,300.00 13,846.00 7,454.00 65.000% COMMUNITY CENTER Developer fees 4,440.00 2,886.00 1,554.00 65.000% Interest 5000.00 5866.01 (866.01) 117.320% TOTAL COMMUNITY CENTER 9,440.00 8,752.01 687.99 92.710% ao.. ^ 203 BUDGET CITY OF LA QUINTA REMAINING % ALL OTHER FUNDS REVENUE DETAIL 0.00 RECEIVED BUDGET RECEIVED STREET FACILITY Developer fees Interest Transfer in TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY FIRE PROTECTION FACILITY Developer fees Interest TOTAL FIRE PROTECTION FACILITY ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places Arts in Public Places Credits Applied Insurance Recoveries Donations Interest TOTAL ARTS IN PUBLIC PLACES INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest Transfer In TOTAL INTEREST ALLOCATION 4,020.00 2,795.00 1,225.00 69.530% 500.00 477.21 22.79 95.440% 102,539.00 102,773.92 (234.92) 100.230% 107,059.00 106,046.13 1,012.87 99.050% 1,320.00 858.00 462.00 65.000% 160.00 158.66 1.34 99.160% 1,480.00 1,016.66 463.34 68.690% 8,400.00 5,504.76 2,895.24 65.530% 0.00 0.00 0.00 0.000% 8,400.00 5,504.76 2,895.24 65.530% 33,525.00 16,836.38 16,688.62 50.220% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 1,000.00 1,000.00 0.00 100.000% 3,800.00 4,543.73 (743.73) 119.570% 38,325.00 22,380.11 15,944.89 58.400% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% ro..^ 204 s 07/01/2009-06130/2010 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL CAPITAL IMPROVEMENT FUND: CVAG CVWD County of Riverside Surface Transportation Funding City of Indio DSUSD IID RCTC Vista Dunes Housing LLP SB821-Bicycle Path Grant State of California APP Contribution Developer Agreement Funding Litigation Settlements Transfers in From Other Funds TOTAL CIP REVENUE EQUIPMENT REPLACEMENT FUND: Equipment Charges Capital Contribution Sale of Fixed Asset Insurance Recoveries Interest Transfers In TOTAL EQUIPMENT REPLACEMENT INFORMATION TECHNOLOGY FUND REMAINING % BUDGET RECEIVED BUDGET RECEIVED 1,945,323.00 207,270A9 1,738,052.51 10.650% 50,851.00 49,291.00 1,560.00 96.930% 163,206.00 0.00 163,206.00 0.000% 9,523,273.00 502,033.66 9,021,239.34 5.270% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 160,160.00 0.00 160,160.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 87,300.00 0.00 87,300.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 490,108.00 52,507.70 437,600.30 10.710% 0.00 0.00 0.00 0.000% 87,010,657.00 13,803,905.33 73,206,651.67 15.860% 99,430,778.00 14,615,008.18 84,815,769.82 139.420% 0.00 0.00 0.00 0,000% 15,407.00 15,406.71 0.29 100.000% 1,535.00 1,535.00 0.00 100.000% 795.00 794.72 0.28 99.960% 10,000.00 10,640.82 (640.82) 106,410% 0.00 0.00 0.00 0.000% 27 737.00 28 377.25 (640.25) 102.310% Charges for services 331,044.00 331,044.00 0.00 100.000% Capital Contribution 0.00 0.00 0.00 0.000% Sale of Fixed Asset 0.00 0.00 0.00 0.000% Interest 6,000.00 7,145.88 (1,145.88) 119.100% Transfers In 0.00 0.00 0.00 0.000% TOTAL INFORMATION TECHNOLOGY 337,044.00 338,189.88 (1,145.88) 100.340% PARK EQUIPMENT & FACILITY Charges for services Interest Capital Contributions TOTAL PARK EQUIPMENT & FAC SILVERROCK GOLF Green fees Range fees Resident Card Bob Hope Chrysler Classic Merchandise Food & Beverage Allocated Interest Income Transfers In TOTAL SILVERROCK GOLF SILVERROCK GOLF RESERVE Interest Transfers In TOTAL SILVERROCK GOLF LQ PUBLIC SAFETY OFFICER FUND Transfer In Interest TOTAL LQ PUBLIC SAFETY 0.00 0.00 0.00 0.000% 6,500.00 6,221.55 278.45 95.720% 0.00 46 900.36 (46 900.36) 0.000% 6,500.00 53 121.91 (46 621.91) 817.260% 2,980,503.00 3,153,583.68 (173,080.68) 105.810% 109,296.00 92,001.00 17,295.00 84.180% 15,000.00 42,700.01 (27,700,01) 284.670% 0.00 0.00 0.00 0.000% 325,550.00 291,136.43 34,413.57 89.430% 0.00 5,574.58 (5,574.58) 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 3,430,349.00 3,584,995.70 (154 646.70) 104.510% 1,000.00 1,247.92 (247.92) 124.790% 68,307.00 63,261.17 5,045.83 92.610% 69,307.00 64,509.09 4,797.91 93.080% 2,000.00 2,000.00 0.00 100.000% 100.00 114.99 (14.99) 114.990% 2100.00 2,114.99 (14.99) 100.710% "... 205 10 CITY OF LA QUINTA OTHER CITY FUNDS 6130110 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET LIBRARY FUND INTEREST ADVANCE 4,000.00 2,257.88 0.00 1,742.12 CAPITAL PURCHASES 0.00 0.00 0,00 0,00 REIMBURSE GENERAL FUND 1,720,350. 00 1,273,622.64 0.00 44Q 727.36 TRANSFER OUT 1250DD00 125000.00 0.00 125000.00 TOTAL LIBRARY FUNDCD GAS TAX CONTRACT SERVICES 0.00 0,00 OCO 0,00 REIMBURSE GENERAL FUND 1,131,354.00 1,131, 354,00 0.00 ODD TRANSFER OUT 537840.00 63,322.38 0,00 474517.12 TOTAL GAS TAX FUND J.Seg FEDERAL ASSISTANCE FUND: TRANSFER OUT 347,730.00 90,818.10 21111.90 TOTAL FEDERAL ASSISTANCE FUND JAG GRANT TRANSFER OUT TOTAL JAG GRANT 86,303.00 84,248.90 0,00 M0 10 SLESF(COPS) ' TRANSFER OUT TOTAL SLESF(COPS) FUND 129,544.00 104,367.29 000 25,176.71 INDIAN GAMING FUND TRANSFER OUT 120, 300.00 104,704.68 0.00 15595.32 TOTAL INDIAN GAMING FUND LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 973,182DO 971,890.64 0.00 1,291.36 TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL LTG/LANDSCAPING FUND RCTC TRANSFER OUT 1,970,763.00 1, 737,374A6 0.00 233,388.04 TOTAL RCTG DEVELOPMENT AGREEMENT FUND CONSTRUCTION 0,00 000 0.00 0.00 REIMBURSE GENERAL FUND 0.00 0.00 000 0,00 TRANSFER OUT 0,00 0,00 0.00 0.00 TOTAL DEV AGREEMENT FUND CRIME VIOLENT TASK FORCE OPERATING EXPENSES 205.000.00 195,183.99 0.00 9,816,01 TRANSFER OUT 0,00 0.00 0DO 0.00 TOTAL CRIME VIOLENT TASK FORCE AS 939 OPERATING EXPENSES 83,500.00 39, 150.65 0.00 44,349.35 REIMBURSE GENERAL FUND 68,482.00 68,482.00 0.00 0,00 TRANSFER OUT 205.000,00 10,720,96 0DO 194,279.04 TOTAL AS 939 3bb,982,00 MS QUIMBY FUND: FEASIBILITY STUDY 0.00 0,00 0.00 0,00 REIMBURSE DEVELOPER FEES 0.00 0.00 000 0,00 TRANSFER OU I 9,517,%3.00 168,569.66 000 9449,393.32 TOTAL QUIMBY _ INFRASTRUCTURE FUND CONSTRUCTION 0.00 0.00 OCO 0.00 REIMBURSE GENERAL FUND 0.00 0,00 0,00 0.00 TRANSFER OUT 397,576,00 4,50250 U.OU 393, U73.50 TOTAL INFRASTRUCTURE PROPOSITION 1B - SB 1266 TRANSFER OU I TOTAL PROPOSITION 1 B FUND 609,841.OU 34.222.50 0.00 575,615,50 SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 26,600.00 22,359.01 0.00 4,240.99 TRANSFER OUT 345, 982.00 68,857.70 0.00 257130.1 TOTAL SOUTH COAST AIR QUALITY2 26 CMAQ PROJECT EXPENDITURES 000 0.00 0.00 TRANSFER OUT 1163000.00 155,89623 0.DO 1007104.77 TOTAL CMAQ TRANSPORTATION PROGRAM COSTS ODD Dw 0,00 0,00 CONTRIBUTION 0.00 0.00 0.00 0.00 TRANSFER OUT 5699192.00 1,474,859.42 0.00 4224332.58 TOTAL TRANSPORTATION_ PARKS & RECREATION INTEREST ON ADVANCE 15,000.00 7,783.86 0.00 7,216.14 TRANSFER OUT 0.00 Dw DCO TOTAL PARKS & RECREATION CIVIC CENTER SERVICES 0.00 1,598.03 0.00 (1,598.03) INTEREST ON ADVANCE 92,50000 51,069.04 0.00 41430.96 REIMBURSE GENERAL FUND 202,764,00 202,764.00 0,00 0,00 TRANSFER OUT 0.00 0.00 0,00 0DO TOTAL CIVIC CENTER LIBRARY DEVELOPMENT PROGRAM COSTS 0,00 0,00 0.00 0.00 INTEREST ON ADVANCE 19,50000 10,530.81 0.00 8,969.19 TRANSFER OUT 0.00 000 0,00 0.00 TOTAL LIBRARY DEVELOPMENT •.. 206 11 CITY OF LA QUINTA OTHERCITY FUNDS 6130/10 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET COMMUNITY CENTER PROGRAM COSTS 0.00 0.00 000 0.00 TRANSFER OUT 0.00 0.00 a00 0.00 TOTAL COMMUNITY CENTER U.w U,UU U JU_. STREET FACILITY PROGRAM COSTS 0.00 0.00 0A0 0.00 INTEREST ON ADVANCE 4,250,00 1,088.90 0.00 3,161.10 TRANSFER OUT 2,476,995.9 30,00 1,834,4 0.00 641402.06 TOTAL STREET FACILITY PARK FACILITY PROGRAM COSTS 000 000 0,00 000 TRANSFER OUT 10253900 102 ]73.92 000 (234.92 TOTAL PARK FACILITY R71539UU TU 777g2 000 FIRE PROTECTION INTEREST ON ADVANCE "9,250.00 5,080.61 000 4,169.39 TRANSFER OUT 0.00 000 0.00 000 TOTAL FIRE PROTECTION DIF 9,250,00 ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP 30,000.00 15,068.75 0.00 14,931,25 OPERATING EXPENSES-APP 6,200,00 1,055,55 0.00 5,14445 ART PURCHASES 603,03000 37,30000 0.00 565,730.00 TRANSFER OUT 20g000.00 0.00 0.00 200000.00 TOTAL ART IN PUBLIC PLACES CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 98,302,362.00 14,372,517.08 0.00 83,929,844.92 PROJECT REIMBURSEMENTS TO GEN FUND 1,128,416.00 242,491.10 0.00 885,924.90 TRANSFER OUT 0.00 000 0,00 TOTAL CAPITAL IMPROVEMENT EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 707,185.00 191,666.23 0.00 515,518.77 CAPITAL PURCHASES 47,422,00 236,659,46 0.00 (189.237.46) TRANSFER OUT 000.8 6000 600000.00 0.00 0.00 TOTAL EQUIPMENT REPLACEMENT FUND 1,357 07 INFORMATION TECHNOLOGY FUND OPERATING EXPENSES 490,77200 369,534.04 0.00 121,237.96 CAPITAL PURCHASES 32150.00 55179.43 0.00 (23,029.43) TOTAL INFORMATION TECHNOLOGY 9B,20d.53 PARK MAINTENANCE FACILITY OPERATING EXPENSES 25,500.00 15,634.00 0,00 9.866.00 CAPITAL PURCHASES 0,00 424,283.52 000 (424,283,52) TRANSFER OUT 953,431.00 8'3006.72 0.00 60,424.28 TOTAL PARK MAINTENANCE FAG SILVERROCK GOLF OPERATING EXPENSES 4,025,464.00 4,169,769.10 000 (144,305. 10) TRANSFER OUT 68,307.00 63,261.17 0.00 5,045.83 TOTAL SILVERROCK GOLF SILVERROCK GOLF RESERVE TRANSFER OUT 0.00 0,00 0.00 0,00 TOTAL SILVERROCK GOLF RESERVE LA QUINTA PUBLIC SAFETY CONTRIBUTIUNS TOTAL LA QUINTA PUBLIC SAFETY 2,000.00 0,00 000 2,WU.00 207 12 H I I AL r11VlrlM 1 L CITY OF LA QUINTA REVENUES - ALL FUNDS 0710112010 - 07131/2010 FUNDS ADJUSTED BUDGET RECEIVED % RECEIVED General $34,463,188.00 $815,645.81 2.40% Library 2,591,200.00 0.00 0.00% Gas Tax Revenue 1,104,000.00 0.00 0.00% Federal Assistance 190,000.00 0.00 0.00% JAG Grant 26,554.00 0.00 0.00% Slesf (Cops) Revenue 100,000.00 0.00 0.00% Indian Gaming 0.00 0.00 0.00% Lighting & Landscaping 965,300.00 0.00 0.00% RCTC 0.00 0.00 0,00% Development Funding 0.00 0.00 0.00% Crime Violent Task Force 0.00 0.00 0.00% AB 939 18,000.00 0.00 0.00% Quimby 64,400.00 304.06 0.50% Infrastructure 100.00 0.00 0.00% Proposition I 0.00 0.00 0,00% South Coast Air Quality 53,400.00 0.00 0.00% CMAQ/ISTEA 0.00 0.00 0.00% Transportation 443,200.00 5,790.00 1.30% Parks & Recreation 89,200.00 2,676.00 3.00% Civic Center 127,600.00 2,985.00 2.30% Library Development 35,500.00 1,065.00 3.00% Community Center 13,200.00 222.00 1,70% Street Facility 20,717.00 201.00 1.00% Park Facility 2,200.00 66.00 3.00% Fire Protection Facility 29,800.00 420.00 1.40% Arts In Public Places 31,325.00 5,984.09 19.10% Interest Allocation 0.00 0.00 0.00% Capital Improvement 91,171,513.00 185,659.80 0.20% Equipment Replacement 34,376.00 27,776.00 80.80% Information Technology 7,795.00 2,295.00 29.40% Park Equipment & Facility 3,400.00 0.00 0.00% SilverRock Golf 3,652,607.00 90,487.26 2.50% SilverRock Golf Reserve 63,729.00 0.00 0.00% La Quints Public Safety Officer 2,100.00 2,000.00 95.20% La Quints Financing Authority 6,603,456.00 0.00 0.00% RDA Project Area No. 1 59,235,334.00 1,638.74 0.00% RDA Project Area No. 2 34,861,593.00 663.00 0.00% La Quinta Housing Authority 408,750.00 29,707.99 7.30% Total $236,413, 337.00 $1,175,586.75 �» ^ 208 13 CITY OF LA QUINTA EXPENDITURES -ALL FUNDS FUNDS ADJUSTED BUDGET 0 - 0713112010 EXPENDITURES ENCUMBERED BUDGET PERCENT enera Library 1720,490.00 273,957,00 000 1,446,533 DO 15.9% Gas Tax 1,490,702,00 84,682.00 0.00 1,406,020.00 57% Federal Assistance 286,91200 0.00 0.00 286.912.00 0.0% JAG Grant 24, 500.00 0DO 0,00 24,500.00 0.0% Slesf(Cops) Revenue t0O,000.00 0.00 0.00 100,000.00 DO% Indian Gaming 0,00 0.00 0,00 0.00 0.0% Lighting 8 Landscaping 965,300.00 80,442,00 0.00 884.858.00 8.3% RCTC 0.00 0,00 0,00 0.00 0.0% Development Agreement 0.00 0.00 OCO 0.00 0.0% CV Violent Crime Task Force 0.00 000 OCO 0.DO 0.0% AB 939 414,08800 5,945. Do 0,00 408,143.00 1.4% Quimby 9,546,690,00 23,614.83 000 9,523.075. 17 0.2% Infrastructure 393,074,00 000 ODD 393,07400 OD% Proposition lB 575.619.DO 0,00 0.00 575,619.00 0.0% South Coast Air Quality 304,182.DO 0,00 000 304.182. DO 0.0% CMAQ 1,007,105,00 0,00 000 1,007,105.00 00% Transportation 4,395,436.00 1,847,96 000 4,393,598.04 0.0% Parks 8 Recreation 9.800.00 0.00 0.00 9,800.00 0.0% Civic Center 261.858.00 16.813.00 0.00 245,045.00 6.4% Library Development 12,700,00 0.00 0.00 12,700.GO 0.0% Community Center 0.00 0.00 0.00 DOD OD% Street Faahty 654,503.00 30,671.29 0.00 623,83171 4]% Park Facility 2.917,00 0.00 Q00 2.917,00 0,0% Fire Protection 6,000,00 000 0.00 6,000.DO 0.0% Arts In Public Places 476,200.00 18,616.75 0.00 457,58325 3.9% Interest Allocation 0.00 0.00 000 0.00 00% Capital Improvement 91,171,51300 185,659.80 29,302.83 90, 956.550. 37 0.2% Equipment Replacement 589,647.00 10,592.77 0.00 579,054,23 1.8% Information Technology 535,152.00 69,306.06 0.00 465,845.94 13.0% Park Maintenance Facility 510.815,00 0,00 0,00 510,815.00 0.0% SilverRock Golf 3, 623,401,00 5,355.04 0,00 3,818,04596 0.1% SilverRock Reserve 0.00 0,00 0,00 0.00 0.0% LO Public Safety Officer 2, 000 DO 0.00 000 2,000,00 0.0% La Quints Financing Authority 6,600,456.00 0,00 0.00 6,600,456.D0 0.0% La Quints Housing Authority 419,350.00 11, 191,01 0.00 408.158.99 0DO RDA Project Area No. 1 98,740,594.00 377,506.12 0.00 98.363,08788 OA% RDA Project Area No, 2 53,194,142.00 205,590.50 0.00 52.988,551.50 OA% oe 209 14 CITY OF LA QUINTA GENERAL FUND REVENUES DETAIL 0710112010 - 0713112010 ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED TAXES: 2,109,900.00 0.00 2,109,900.00 0.000% Property Tax No Low Property Tax Distribution 4,073,000.00 0.00 4,073,000.00 0.000% Statutory Tax - LQ 100,000.00 0.00 100,000.00 0.000% Statutory Tax - Riverside Cnty 226,600.00 0.00 226,600.00 0.000% Sales Tax 4,977,750.00 0.00 4,977,750.00 0.000% Sales Tax Reimbursement 1,659,250.00 0.00 1,659,250.00 0.000% Document Transfer Tax 384,300.00 0.00 384,300.00 0.000% Transient Occupancy Tax 4,000,000.00 184,306.34 3,815,693.66 4.610% Transient Occupancy Tax- Mitigation Measures 251,000.00 6,109.25 244,890.75 2,430% Franchise Tax 1,454,600.00 0.00 1,454,600.00 0,000% TOTAL TAXES 19,236,400.00 190,415.59 19,045,984.41 0.990% LICENSE & PERMITS: 288,400.00 13,504.20 274,895.80 4.680% Business License 29,700.00 2,376.00 27,324.00 8.000% Animal License Building Permits 200,000.00 14,821.72 185,178.28 7.410% Plumbing Permits 25,000.00 1,871.25 23,128.75 7.490% Mechanical Permits 19,000.00 1,765.50 17,234.50 9.290% Electrical Permits 28,000.00 2,091.08 25,908.92 7.470% Garage Sale Permits 15,000.00 1,280.00 13,720.00 8.530% Misc. Permits 50.000.00 4,113.70 45,886.30 8.230% TOTAL LICENSES & PERMITS 655,100.00 41,823.45 613,276.55 6.380% FEES: Sale of Maps &Publications 4,000.00 179.90 3,820.10 4.500% Community Services Fees 354,100.00 140,462.10 213,637.90 39.670% Finance 8,050.00 0.00 8,050.00 0.000% Bldg & Safety Fees 187,000.00 12,569.19 174,430.81 6.720% Bldg & Safety Lease Revenue 62,000.00 4,276.94 57,723.06 6.900% SMIP Fees 1,000.00 0.00 1,000.00 0.000% Community Development Fees 50,000.00 3,225.00 46,775.00 6.450% Public Works Fees 235,600.00 2,855.00 232,645.00 1.210% TOTAL FEES 901,6%00 163,568.13 738,081.87 18.140% INTERGOVERNMENTAL 3,627,800.00 0.00 3,627,800.00 0.000% Motor Vehicle In -Lieu Motor Vehicle Code Fines 102,900.00 0.00 102,900.00 0.000% Parking Violations 56,700.00 2,590.00 54,110.00 4.570% Misc. Fines 166,500.00 22,295.43 144,204.57 13.390% Federal Govt Grants 192,700.00 0.00 192,700.00 0.000% County of Riverside Grant 0.00 0.00 0.00 0.000% State of California Grant 0.00 0.00 0.00 0,000% Fire Services Credit - Capital (10150003375010: 0.00 0.00 0.00 0.000% Fire Services Credit- Oper (10150003375000) 5,154,438.00 107,042.61 5,047,395.39 2,080% CVWD 16,800.00 0.00 16,800.00 0.000% CSA152 Assessment 250,000.00 0.00 250,000.00 0.000% TOTAL INTERGOVERNMENTAL 9,567,838.00 131,928.04 9,435,909.96 1.380% INTEREST 3,853,350.00 281,377.37 3,571,972.63 7.300% MISCELLANEOUS 0.00 5,000.00 2,533.23 2.466.77 50.660% Miscellaneous Revenue 20,000.00 0.00 20,000.00 0.000% AB939 0.00 0.00 0.00 0.000% Insurance Recoveries 0.00 0.00 0.00 0.000°% Assmnt Dist Surplus 0.00 0.00 0.00 0.000% Other Mitigation Measures 0.00 0.00 0.00 0.000 Litigation settlement 65,000.00 4,000.00 61,000.00 6.150% Advertising Coop 50.00 0.00 50.00 0.000% Cash Overt(Short) TOTAL MISCELLANEOUS 90,050.00 6,533.23 83,516.77 7.260% TRANSFER IN 158,800.00 0.00 158,800.00 0.000% TOTAL GENERAL FUND 34,463,188.00 815,645.81 33,647,542.19 2,370% «...^ 210 15 CITY OF LA DUINTA 07/01/2D10-07/3112010 GENERAL FUND EXPENDITURE SUMMARY ADJUSTED 7131/10 REMAINING BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE GENERAL GOVERNMENT: LEGISLATIVE 943,069.00 99,625.67 0.00 843.442,33 1056% CITY MANAGERS OFFICE 447,050.00 19.459.05 0.00 427,590,95 4.35% DEVELOPMENT SERVICES 1,769,700.00 125,874,94 060 1,633,825.06 7.15% MANAGEMENT SERVICES 1617950.00 373,161.46 0.1 1,2447"' 23.06% TOTAL GENERAL GOVERNMENT ,1 1. CITY CLERK 653,297.00 33,248.11 0.00 620,NBS2 5,09% TOTALCITY CLERK .1 PARKS & RECREATION ADMINISTRATION 1.095,035. 00 47,790.60 0.00 1,047,24440 4.36% SENIOR CENTER 382,725.00 13,947.03 0.00 368,777,97 3.64% PARKS & RECREATION PROGRAMS 192,92500 11,044.82 0.00 181 880,18 5,72% LIBRARY 1,442,745.00 205,391,81 000 1,237, 353.19 14.24% PARK MAINTENANCE 968,600.00 18,637.13 0,00 949,962,87 1,92% MUSEUM 277.745,00 29,838.80 O.GO 247,90620 1074% TOTAL COMMUNITY SERVICES 4, FINANCE: FISCAL SERVICES 983,530.00 43,108.55 0.00 940,42145 4.38% CENTRAL SERVICES 274,300W 12,035.69 0,00 12264.31 4.391 TOTAL FINANCE BUILDING & SAFETY: BUILDING & SAFETY -ADMIN BUILDING CODE COMPLIANCE ANIMAL CONTROL FIRE EMERGENCY SERVICES CIVIC CENTER BUILDING -OPERATIONS TOTAL BUILDING & 0.00 314,849.42 4.94% 300.00 816,034.39 4,63% 1,750,00 898,617,30 429% 1,500,00 354, 82802 3A3% 0.00 4,937,401.38 0.32% 0,00 1S4,070.16 4.27% POLICE: POLICE SERVICES 12,714,143.00 17,770.88 0.00 12.696,372. 12 0.14% TOTAL PUBLIC SAFETY 4 COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 1,412.625,00 30,52170 0.00 1,382,103. 30 2.16% CURRENT PLANNING 6126WW 21,622.35 000 591,077,65 3.51% TOTAL COMMUNITY DEVELOPMENT - PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 616,290.00 20,848,05 0.00 595,441,95 3.38% DEVELOPMENT & TRAFFIC 717,535C0 30,333.66 000 687.201.34 4,23% MAINT/OPERATIONS- STREETS 2,241,031.00 45,88247 LAID 2,195,148,53 2,05% MAINT/OPERATIONS- LTG/LANDSCAPING 1,720,430,00 9,877,16 0.00 1,710,55284 0,57% CONSTRUCTION MANAGEMENT 1,258535.00 30,091.06 0.00 1228443.94 2.39% TOTAL PUBLIC WORKS TRANSFERS OUT 1410,481.00 61,794.52 0.00 1,348,686,48 4.38% GENERAL FUND REIMBURSEMENTS (6885513. 00) (62853800) 0,00 (625697500) 9.13% NET GENERAL FUND EXPENDITURES 35,625,758. 00 837,90525 3,316.45 34,784,036. 30 2.35% »...^ 211 16 CITY OF LA QUINTA 0710112010 - 0713112010 ALL OTHER FUNDS REVENUE DETAIL ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED LIBRARY: County of Riverside 2,585,500.00 0.00 2,585,500.00 0.000% Contributions 0.00 0.00 0.00 0.000% Interest 5,700.00 0.00 5,700.00 0,000% TOTAL LIBRARY 2,591,200.00 0.00 2,591,200.00 0.000% GAS TAX REVENUE: Section 2105 228,000.00 0.00 228,000.00 0.000% Section 2106 138,300.00 0.00 138,300.00 0.000% Section 2107 303,800.00 0.00 303,800.00 0.000% Section 2107.5 6,000.00 0.00 6,000.00 0.000% Traffic Congestion Relief 427,800.00 0.00 427,800.00 0.000% Interest 100.00 0.00 100.00 0.000% TOTAL GAS TAX 1,104,000.00 0.00 1,104,000.00 0,000% FEDERAL ASSISTANCE REVENUE: CDBG Grant 190,000.00 0.00 190,000.00 0.000% Federal Stimulus 0.00 0.00 0.00 0,000% Interest 0.00 0.00 0.00 0.000% TOTAL FEDERAL ASSISTANCE 190,000.00 0.00 190,000.00 0.000% JAG GRANT Grant Revenue 26,554.00 0.00 26,554.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL JAG GRANT 26,554.00 0.00 26,554.00 0.000% SLESF (COPS) REVENUE: SLESF (Cops) Funding 100,000.00 0.00 100,000.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL SLESF (COPS) 100,000.00 0.00 100,000.00 0,000% INDIAN GAMING Grant revenue 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL INDIAN GAMING 0.00 0.00 0.00 0.000% LIGHTING & LANDSCAPING REVENUE: Assessment 965,300.00 0.00 965,300.00 0.000% Developer 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL LIGHTING & LANDSCAPING 965,300.00 0.00 965,300.00 0.000% RCTC RCTC Funding 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL RCTC DEVELOPMENT AGREEMENT FUND Mitigation Measures 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL DEV AGREEMENT 0.00 0.00 0.00 0.000% CRIME VIOLENT TASK FORCE Member Contributions - Carryover 0.00 0.00 0.00 0.000% Grant revenue - JAIB 0.00 0.00 0.00 0.000% CLET Line 0.00 0.00 0.00 0.000% Asset Forfeiture -State Adjudicated 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL CRIME VIOLENT TASK FORCE 0.00 0.00 0.00 0.000% AB 939 REVENUE: 0.00 0.00 0.00 0.000% AS 939 Fees Interest 5,500.00 0.00 5,500.00 0.000% Transfer In 12,500.00 0.00 12,500.00 .000% TOTAL AB 939 17 212 0710112010-0713112010 CITY OF LA QUINTA ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED QUIMBY REVENUE: Quimby Fees 60,000.00 0.00 60,0. 0.00 0.000% Donations 0.00 0.00 0.00 0.000% Interest 4,400.00 304.06 4,095.94 64_TOTAL 6.910% QUIMBY INFRASTRUCTURE REVENUE: Utility refund 0.00 0.00 0.00 0.000% Interest 100.00 0.00 100.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL INFRASTRUCTURE 100.00 0.00 100.00 0.000% PROPOSITION iB-SB1266 0.00 0.00 0.00 0.000% Prop 1 B Grant 0.00 0.00 0.00 0.000% Interest TOTAL PROPOSITION 1 B ° SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution 48,900.00 0.00 48,900.00 0.000% MSRC Funding 4,300.00 0.00 4,300.00 0,000% Street Sweeping Grant 0.00 0.00 0.00 0.000% Interest 200.00 0.00 200.00 0.000% TOTAL SCAQ 53,400.00 0.00 53,400.00 0.000% CMAQIISTEA State Grants 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL TRANSPORTATION 0.00 0.00 0.00 0.000% TRANSPORTATION Developer fees 441,500.00 5,790.00 435,710.00 1.310% Interest 1,700.00 0.00 1,700.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL TRANSPORTATION 443,200.00 5,790.00 437,410.00 1.310% PARKS S RECREATION Developer fees 89,200.00 2,676.00 86,524.00 3.000% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL PARKS & RECREATION 89,200.00 2,676.00 86,524.00 3.000% CIVIC CENTER Developer fees 127,600.00 2,985.00 124,615.00 2.340% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL CIVIC CENTER 127,600.00 2,985.00 124,615.00 2.340% LIBRARY DEVELOPMENT Developer fees 35,500.00 1,065.00 34,435.00 3.000% Interest 0.00 0.00 0.00 0,000% Transfer in 0.00 0.00 0.00 0.000% TOTAL LIBRARY DEVELOPMENT 35,500.00 1,065.00 34,435.00 3.000% COMMUNITY CENTER Developer fees 7,400.00 222.00 7,178.00 3.000% Interest 5,800.00 0.00 5,800.00 0,000% TOTAL COMMUNITY CENTER 13,200.00 222.00 12,978.00 1.680% 213 18 0710112010.07131 /2010 CITY OF LA OUINTA ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED STREET FACILITY Developer fees 17,800.00 201.00 17,599.00 1.130% Interest 0.00 0.00 0.00 0.000% Transfer In 2,917.00 0.00 2,917.00 0,000% TOTAL STREET FACILITY 20,717.00 201.00 20,516.00 0.970% PARK FACILITY Developer fees 2,200.00 66.00 2,134.00 3.000% Interest 0.00 0.00 0.00 0.000% TOTAL PARK FACILITY 2,200.00 66.00 2,134.00 3.000% FIRE PROTECTION FACILITY Developer fees 29,800.00 420.00 29,380.00 1.410% Interest 0.00 0.00 0.00 0.000% TOTAL FIRE PROTECTION FACILITY 29,800.00 420.00 29,380.00 1.410% ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places 30,825.00 5,984.09 24,840.91 19.410% Arts in Public Places Credits Applied 0.00 0.00 0.00 0.000% Insurance Recoveries 0.00 0.00 0.00 0.000% Donations 0.00 0.00 0.00 0.000% Interest 500.00 0.00 500.00 0.000% TOTAL ARTS IN PUBLIC PLACES 31,325.00 5,984.09 25,340.91 19.100% INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 0.00 0.00 0.00 0.000% Transfer In 0.00 0.00 0.00 0.000% TOTAL INTEREST ALLOCATION 0.00 0.00 0.00 0.000% to -el 214 19 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL CAPITAL IMPROVEMENT FUND: CVAG CVWD County of Riverside Surface Transportation Funding City of Indio DSUSD IID RCTC Vista Dunes Housing LLP SB821-Bicycle Path Grant State of California APP Contribution Developer Agreement Funding Litigation Settlements Transfers in From Other Funds TOTAL CIP REVENUE 07/01/2010-07/3112010 ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED 1,737,792.00 0.00 1,737,792.00 0.000% 0.00 0.00 0.00 0.000% 163,206.00 0.00 163,206.00 0,000% 9,021,049.00 0.00 9,021,049.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0,000% 160,160.00 0.00 160,160.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 87,300.00 0.00 87,300.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 532,057.00 0.00 532,057.00 0.000% 0.00 0.00 0.00 0.000% 79,469,949.00 185,659.80 79,284,289.20 0.230% 91,171,513.00 185,659.80 90,985,853.20 0.230% EQUIPMENT REPLACEMENT FUND: Equipment Charges 27,776.00 27,776.00 0.00 100.000% Capital Contribution 0.00 0.00 0.00 0.000% Sale of Fixed Asset 0.00 0.00 0.00 0.000% Insurance Recoveries 0.00 0.00 0.00 0.000% Interest 6,600.00 0.00 6,600.00 0.000% Transfers In 0.00 0.00 0.00 0.000% TOTAL EQUIPMENT REPLACEMENT 34,376.00 27,776.00 6,600.00 80.800% INFORMATION TECHNOLOGY FUND: Charges for services 2,295.00 2,295.00 0.00 100.000% Capital Contribution 0.00 0.00 0.00 0.000% Sale of Fixed Asset 0.00 0.00 0.00 0.000% Interest 5,500.00 0.00 5,500.00 0.000% Transfers In 0.00 0.00 0.00 0.000% TOTAL INFORMATION TECHNOLOGY 7,795.00 2,295.00 5,500.00 29.440% PARK EQUIPMENT & FACILITY Charges for services Interest Capital Contributions TOTAL PARK EQUIPMENT & FAC SILVERROCK GOLF Green fees Range fees Resident Card Bob Hope Chrysler Classic Merchandise Food & Beverage Allocated Interest Income Transfers In TOTAL SILVERROCK GOLF SILVERROCK GOLF RESERVE Interest Transfers In TOTAL SILVERROCK GOLF LQ PUBLIC SAFETY OFFICER FUND Transfer In Interest TOTAL LQ PUBLIC SAFETY 0.00 0.00 0.00 0.000% 3,400.00 0.00 3,400.00 0.000% 0.00 0.00 0.00 0.000% 3,400.00 0.00 3,400.00 0,000% 3,111,458.00 78,554.33 3,032,903.67 2.520% 117,656.00 2,363.00 115,293.00 2.010% 105,000.00 2,330.00 102,670.00 2.220% 0.00 0.00 0.00 0.000% 306,493.00 7,239.93 299,253.07 2.360% 12,000.00 0.00 12,000.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 3,652,607.00 90,487.26 3,562,119.74 2.480% 1,500.00 0.00 1,500.00 0.000% 62,229.00 0.00 62,229.00 0.000% 63,729.00 0.00 53,729.00 0.000% 2,000.00 2,000.00 0.00 100.000% 100.00 0.00 100.00 0.000% 2,100.00 2,000.00 100.00 95.240% �...^ 215 20 CITY OF LA QUINTA OTHER CITY FUNDS ADJUSTED 7131110 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET LIBRARY FUND INTERESTAOVANCE 000 0.00 000 0.00 CAPITAL PURCHASES 0.00 000 0.0 0.00 REIMBURSE GENERAL FUND 1,720,490.00 273,957.00 0.00 i 446,533.00 TRANSFER OUT 0,00 Dw 0.00 TOTAL LIBRARY FUND GAS TAX CONTRACT SERVICES 000 0.00 0,00 000 REIMBURSE GENERAL FUND 1,016,184.00 94,682.00 0.00 931,50200 TRANSFER OUT 47451" 0.00 0.00 474518.00 TOTAL GAS TAX FUND FEDERAL ASSISTANCE FUND: TRANSFER OUT 286,91200 0.00 28691200 TOTAL FEDERAL ASSISTANCE FUND JAG GRANT IHANSFEROUT TOTAL JAG GRANT 24,500.00 0,00 000 24,50U.00 SLESF(COPS) TRANSFER OUT - TOTAL SLESF(GOP$) FUND 100,000.00 0,00 0.00 10gOW.00 INDIAN GAMING FUND TRANSFER OUT 0,00 0.00 0.00 0.00 TOTAL INDIAN GAMING FUND LIGHTING S LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND %5,30000 80,442.00 0.00 884,858.00 TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL LTG/LANDSCAPING FUND RCTC TRANSFER OUT 0.00 0.00 0,00 000 TOTAL ROTC DEVELOPMENT AGREEMENT FUND CONSTRUCTION 0.00 0.00 0.00 0,00 REIMBURSE GENERAL FUND 0.00 0.00 000 0.00 TRANSFER OUT 0,00 000 0.00 0.00 TOTAL DEV AGREEMENT FUND . CRIME VIOLENT TASK FORCE OPERATING EXPENSES 0.00 000 0.00 000 TRANSFER OUT 000 0.00 0,00 0.00 TOTAL CRIME VIOLENT TASK FORCE AB 939 OPERATING EXPENSES 150,600.00 177,00 0,00 150,423,00 REIMBURSE GENERAL FUND 69,209.00 5,768.00 0,00 63,441 00 TRANSFER OUT 194279.00 0,00 000 194279.00 TOTAL AS 93900 QUIMBY FUND: FEASIBILITY STUDY 0.00 000 0.00 0,00 REIMBURSE DEVELOPER FEES 0.00 0.00 000 0.00 TRANSFER OUT 9546690.00 23,614.83 0.00 9523075.1] TOTAL pUIMBY -U. INFRASTRUCTURE FUND CONSTRUCTION 0,00 000 0.00 0,00 REIMBURSE GENERAL FUND 0.00 0.00 0.00 0.00 TRANSFER OUT 393074.00 0.00 0.00 393,074.00 TOTAL INFRASTRUCTURE PROPOSITION 1 B - SB 1266 TRANSFER OUT TOTAL PROPOSITION 1 B FUND 5/5,619.00 0.00 U00 575,619.00 SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 48,90000 0.00 0,00 48,90000 TRANSFER OUT 255282.00 0,00 0.00 255282.00 TOTAL SOUTH COAST AIR QUALITY CMAO PROJECT EXPENDITURES 000 0.00 0.00 0.00 TRANSFER OUT 1007, 105.00 000 0.001 TOTALCMAp TRANSPORTATION PROGRAM COSTS 0.00 000 000 0.00 CONTRIBUTION 0,00 0.00 0.00 0.00 TRANSFER OUT 4,395,436.00 1847.96 0.00 4,393588.04 TOTAL TRANSPORTATION PARKS S RECREATION INTEREST ON ADVANCE 9,80000 0.00 000 9,800.00 TRANSFER OUT 0.00 0.00 0.00 000 TOTAL PARKS 8 RECREATION . CIVIC CENTER SERVICES 0.00 0.00 0.00 0.00 INTEREST ON ADVANCE 60,100.00 0,00 0.00 60,100.00 REIMBURSE GENERAL FUND 201, 758.00 16,813,00 0,00 184,94500 TRANSFER OUT 000 0.00 0.00 0.00 TOTAL CIVIC CENTER LIBRARY DEVELOPMENT PROGRAM COSTS 000 0.00 0,00 0.00 INTEREST ON ADVANCE 12,700,00 0.00 0.00 12,700.00 TRANSFER OUT 0.00 0,00 0,00 0,00 TOTAL LIBRARY DEVELOPMENT n..� 21.6 21 CITY OF LA QUINTA OTHER CITY FUNDS ADJUSTED 7131110 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET COMMUNITY CENTER PROGRAM COSTS 0.00 000 0.00 0,00 TRANSFER OUT 000 0,00 000 0.00 TOTAL COMMUNITY CENTER STREET FACILITY PROGRAM COSTS 0,00 0.00 0.00 0.00 INTEREST ON ADVANCE 13,100.00 000 0.00 13,100.00 TRANSFER OUT 641403.00 30,67L29 0.00 610,731,71 TOTAL STREET FACILITY30 PARK FACILITY PROGRAM COSTS 0.00 000 0.00 0.00 TRANSFER OUT 2,917,00 0.00 0.00 2117.00 TOTAL PARK FACILITY2�9 FIRE PROTECTION INTEREST ON ADVANCE 6,000,00 0.00 0.00 6,000.00 TRANSFER OUT 0,00 0.00 0.00 000 TOTAL FIRE PROTECTION DIF ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP 20,000.00 0.00 0,00 20,00000 OPERATING EXPENSES-APP 4,700.00 65.25 Cm 4,634,75 ART PURCHASES 251,500,00 18,551.50 0,00 232,948 SO TRANSFER OUT 200,000.00 0.00 0.1 200000.00 TOTAL ART IN PUBLIC PLACES457 CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 90,261,444.00 185659.80 29,302.83 90.046,481.37 PROJECT REIMBURSEMENTS TO GEN FUND 910,069.00 0.00 0.00 910,1069.00 TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL CAPITAL IMPROVEMENT EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 414,56300 10,59277 000 403,970,23 DEPRECIATION EXPENSES 175,084.00 0,00 0.00 175,084.00 CAPITAL PURCHASES 0.00 0,00 0.00 0,00 TRANSFER OUT 0.00 0,00 0.00 0.00 TOTAL EQUIPMENT REPLACEMENT FUND INFORMATION TECHNOLOGY FUND OPERATING EXPENSES DEPRECIATION EXPENSES CAPITAL PURCHASES PARK MAINTENANCE FACILITY OPERATING EXPENSES DEPRECIATION EXPENSES CAPITAL PURCHASES TRANSFER OUT SILVERROCK GOLF OPERATING EXPENSES TRANSFER OUT SILVERROCK GOLF RESERVE TRANSFER OUT LA QUINTA PUBLIC SAFETY CONTRIBUTIONS 353,925.00 69,306.06 0.00 284,618.94 94,977.00 0.00 0,00 94,977.00 8625000 0.00 0.00 33,250 00 TOTAL INFORMATION TECHNOLOGY 465,845 94 9,000.00 0.00 0.00 9,000.00 441,391,00 0.00 0.00 441,391.00 000 0.00 0,00 0.00 60 424.00 0.00 0 00 60,4 TOTAL PARK MAINTENANCE FAG 3,761,172.00 5,355.04 0,00 3,755,816.96 6222900 0.00 000 62,229,00 TOTAL SILVERROCK GOLF 0.00 0.00 0.00 0.00 TOTAL SILVERROCK GOLF RESERVE TOTAL LA QUINTA PUBLIC SAFETY 2,000.00 0.00 0,00 2,000.00 217 22 Tjhf 4 4 Qum rcu COUNCIL/RDA MEETING DATE: September 21, 2010 ITEM TITLE: Adoption of a Resolution and First Amendment to the Memorandum of Understanding with the La Quinta City Employees' Association Regarding Benefits Contribution RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: r CONSENT CALENDAR: "[ STUDY SESSION: PUBLIC HEARING: Adopt a resolution and First Amendment to the Memorandum of Understanding (MOU) (Attachment 1) with the La Quinta City Employees' Association (Association) regarding benefits contribution. FISCAL IMPLICATIONS: The proposed $97 increase for the benefit contribution will raise the current amount to a maximum of $1,412 per month. The anticipated cost for the proposed benefit increase will be approximately $39,575 through June 30, 2011. The new rates go into effect January 1, 2011 and will remain in effect until December 31, 2011. Funding is available in the General Fund Reserve account and in the Redevelopment Agency. CHARTER CITY IMPLICATIONS: 104174 � BACKGROUND AND OVERVIEW: On June 1, 2010, the City Council approved a MOU with the Association. Section 3A of the MOU allowed for the re -opening of negotiations on benefits contributions as new rates are announced. CalPERS recently announced the premium rates for the 2011 plan year. The Association exercised the option to re -open negotiations on this issue. As a result of negotiations between the City and the Association, it is proposed 218 to raise the maximum monthly contribution for health -related benefits from the current $1,315 to $1,412 effective January 1, 2011. The Association membership ratified the benefit change at their monthly membership meeting on September 15, 2010. This benefit will be utilized for health, dental, vision and life insurance coverage. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a resolution and First Amendment to the MOU with the Association regarding benefits contribution; or 2. Do not adopt a resolution and First Amendment to the MOU with the Association regarding benefits contribution; or 3. Provide staff with alternative direction. Respectfully submitted, Bret M. Plumlee, Assistant City Manager — Management Services Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. First Amendment to Memorandum of Understanding 219 RESOLUTION NO. 2010 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING AND ADOPTING A FIRST AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LA QUINTA AND THE LA QUINTA CITY EMPLOYEES' ASSOCIATION (LQCEA), COMMENCING ON JANUARY 1, 2011 WHEREAS, the City of La Quinta, hereinafter referred to as "City," and the La Quinta City Employees' Association, the recognized organization representing its members, hereinafter referred to as "Association," have met and conferred over wages, hours, terms, and conditions of employment pursuant to Government Code Section 3500, as amended; and WHEREAS, the City and the Association have negotiated a First Amendment to the Memorandum of Understanding commencing on January 1, 2011 to raise the benefits contribution to a maximum of $1,412.00 per month. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1 . The City does hereby approve, ratify, and authorize implementation of each economic and non -economic benefit and right set forth in the First Amendment to the Memorandum of Understanding between the City and Association, attached hereto and executed on September 21, 2010, and incorporated herein as Exhibit "A." PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 21" day of September, 2010, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California 220 Resolution 2010- First Amendment to MOU with LQCEA Adopted: September 21. 2010 Page 2 ATTEST: VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 221 Resolution 2010- First Amendment to MOU with LQCEA Adopted: September 21, 2010 Page 3 FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING This FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING (First Amendment) is entered into by and between the CITY OF LA QUINTA (City) and the LA QUINTA CITY EMPLOYEES' ASSOCIATION (Association) as of September 21, 2010. RECITALS WHEREAS, City and Association entered into a Memorandum of Understanding (MOU) concerning labor relations and terms and conditions of employment for the period of July 1, 2010 through June 30, 2011; and WHEREAS, Section 3(A) of the MOU requires City and Association to reopen negotiations in September 2010 to meet and confer on the amount paid by City for insurance coverage after CalPERS announces its rate increase or decrease for the upcoming calendar year; and WHEREAS, City and Association have met and conferred in good faith as required and have reached tentative agreement on an increase to the City's contribution to insurance coverage subject to ratification by the Association membership and approval of the City Council. NOW THEREFORE, it is agreed by and between the parties as follows: 1. Section 3(A) is hereby amended effective January 1, 2011 so that the amount of the City contribution towards insurance coverage will increase from up to $1,315 per month to up to $1,412 per month for calendar year 2011. 2. Except as specifically amended by this First Amendment, the MOU remains in full force and effect. CITY OF LA QUINTA LA QUINTA CITY EMPLOYEES' ASSOCIATION Don Adolph, Mayor LQCEA President am LQCEA Secretary 222 �a� •M`„Q. �n COUNCIL/RDA MEETING DATE: September 21, 2010 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: Denial of Claim for Damages Filed by Duna CONSENT CALENDAR: La Quinta HOA; Date of Loss — July 22, 2010 STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Deny the Claim for Damages filed by Duna La Quinta HOA; Date of Loss — July 22, 2010. FISCAL IMPLICATIONS: The total amount of the claim is $2,342.00. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by Duna La Quinta HOA with a reported date of loss of July 22, 2010 (Attachment 1). The claim was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. has reviewed the matter and recommends that the City Council deny the claim. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Deny the Claim for Damages filed by Duna La Quinta HOA with a reported date of loss of July 22, 2010; or rob. 223 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. Respectfully submitted, � l � Bret .Plumlee, Assistant City Manager — Management Services Approved for submission by: Q Thomas P. Genovese, City Manager Attachment: 1. July 22, 2010 Claim for Damages 224 DUNA LA QUINTA HOMEOWNERS ASSOCIATIOIOTTACHMENT Professionally managed by Gfi-,so :%6:Ahm Roy i PersonalLed i vlw6I A n2135 n PropertyManagement F1 July 22, 2010 Ms. Conrad, Community Safety Manager City of La Quinta P.O. Box 1504 La Quinta, CA 92247-1504 Re: Duna La Quinta Homeowners Association Dear Ms. Conrad: i13€ 2 ,r CITYoi 4A 611146' tU(LWNGAN04AMIY ..__= ® rn r rn � rn C> o Recently the City of La Quinta approved the draining of the pond in a community urg5s the street from Duna La Quinta. As such it is the Board's understanding that a permit ioas issuetl for this work which allowed the water from the pond to be pumped into the street gutter. The water from the street gutter ran across the street and onto Calle Norte in Duna La Quinta where is flowed for some distance until it dumped into a storm drain in the street. During this time both the President of the Association and I contacted Anthony Moreno regarding the concern the Board of Directors had that the flow of water would damage the paving as there were areas where the water flowed out onto the asphalt. It is now apparent that indeed the water flow has damaged the paving. Enclosed with this letter is a bid from the paving contractor to repair the damage caused by the water flow. Since this damage is not the fault of the association the Board of Directors for Duna La Quinta hereby requests that the City of La Quinta reimburse the Association $2,342.00 for the amount of the repair. Please make the check out to Duna La Quinta HOA and send it to Duna La Quinta HOA % Personalized Property Management 68-950 Adelina Road, Cathedral City, CA 92234. If you have questions, or need clarification, I can be reached by phone at (760) 325-9500 or via Email to tpierce@ppminternet.com, FOR THE DUNA LA QUINTA HOMEOWNERS BOARD OF DIRECTORS Sincerely, `1��r� T d Pierce, CCAM Duna La Quinta Community Manager CC: Board of Directors P9DUNALAQUINTA\CORRESPONDENCEtDLOCiIyOLQP.vi97.2210aou 712212010 IQ... 225 04/07/2010 11:24 7608630500 ASPHALT HD PAGE 02/04 (760)863-4500 Fax No. (760) 863-0500 State License No. 626842 Personalized Property Management 68-950 Adelina Road Cathedral City CA 92234 — Page 1 of 2 '9* p In dio N Jackson Indio, CA 92203 Pro p osal 325-9500 Asphalt Repair Duna La Quinta ASPHALT REPAIR: Sawcut, remove and replace approx. 300 sq. ft. of failing asphalt in approx_ 2 locations. (By pool #3 and by # 78-187) CLEANING: Power clean entire surface to be repaired, must be free from dirt and debris. LUMP SUM PROJECT TOTAL: $2,342. NOTE: CRACKS WILL REAPPEAR. The surface will slain with water. Severe oil stained areas will peel. The surface will scuff in hot weather with tight turns. THI DUE IN All material is guaranteed to be as specified. All work to be completes in a professional manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders. and will become an extra charge over and above �.� the estimate. All agreements contingent upon strikes, accidents or delays beyond our control, Owner to carry fire, tornado and other necessary CHRIS MEYE AMD U insurance. Our workers are fully covered by Worker's Compensation NOTE'. This pb005a1 may be WithdfoWn by u0'rf n 0cxpted within! sys. Insurance ACCEPTANCE OF -PROPOSAL: The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified (Please Indicate Option Number, If Applicable: _ ). Payment will be made ASPHALT M.D.'S 226 cemf of4Quurw P.O. Box 1504 COMMUNITY SAFETY DIVISION 78-495 CALLE TAMPICO (760) 777-7050 LA QUINTA, CALIFORNIA 92247. ��'� ..,_FA?%\I 1 -j777 7��1 II SWIMMING POOL/SPA/LAKE �1(Jj- ✓ii 1 lGi� I DI I DRAINING APPLICAT ON/PERMI Permit Number: 10-00000748 Name of Applicant: MURPHY JAMES T Physical Address of Pool, Spa or Lake: 77947 LAGO DR Phone: If the applicant is a swimming pool or related industry representative or if the applicant is applying for a permit on behalf of same, the following information is required: Company Name: OWNER Company Address: 77947 LAGO DR Contact Person: JIM City of La Quinta Business License Number: Date of Pool Draining: 02/19/2010 Approximate number of gallons to be drained: GALLONS Describe the area into which the water will be drained: LAKE Phone: (760)771-0738 Expires: Reason for Draining: BAD WATER City Ord. 14.24.060 I have read and understand the conditions stated below associated with the issuance of this permit. UNLESS OTHERWISE NOTED, ALL DRAINING SHALL BE DONE BETWEEN THE HOURS OF 7:00 P.M. AND 7:00 A.M. ALL POOLS MUST BE DE -CHLORINATED PRIOR TO DRAINING <:> v I m"U. r\0'1Z 75 `�4 permit applicant Name & CDL , 7.t - 7-"II ----------------- ---------------------BUILDING/&'SA-FETY USE ONLY ------------------------------------------------- [TAPPROVED ❑ DENIED Conditions and/or February 18 2010 Date 227 CE PD 4'r P.O. Box 1504 78-495 CALLS Tnmplco LA QUINTAL. CALIFORNIA 92253 (760) 777-7000 - (TDD) (760) 777-1227 APPLICATION FEE: $10.00 SVVD4?t IG POOL/SPA/LAKE DRAINING APPLICATION/PERAM APPROVED BY: DATE: VALID FROM TO �_— CONDITIONS AND/OR REMARKS: NAME OF APPLICANT: (please print) m { " " "�"� PHONE: _1 b'O 11N_ 1U PHYSICAL ADDRESS OF POOL, SPA OR LAKE: IS THE APPLICANT THE PROPERTY OWNER? yes : ' 40 - IF THE APPLICANT IS A SWWIMING POOL OR RELATED INDUSTRY REPRESENTATIVE OR IE THE APPLICANT IS APPLYING FOR A PERMff ON BEHALF OF SAME, THE FOLLOWING INFORMATION REQUIRED: COMPANY NAME: _ �' � w /I"' -xHONE:- 6n `y S�S43Q COMPANY ADDRESS:. `l -1 �e ¢l� ° b N R"� O POD m C%eswa ,C {Z 5 �� CONTACT PERSON: CITY OF LA QUiNTA BUSINESS LICENSE NUMBER: " _EXPM S DATE OF POOL'DRAINING: T REASON FOR DRAINING: APPROXIMATE NUMBER,OF GALLONS TO. BE DRAINED: DESCRIBE+ THE AREA INTO 'WHICH THE WATER, WILL BE DRAINED: City Ord.14.24.060 UNLESS OTHERWISE NOTED,ALL DRAINING SHALL BE DONE. BETWEEN THE HOURS OF' 40 P.M AND 7WO A.M. , (� sej 0." 228 Taf 4 4 gumm COUNCIL/RDA MEETING DATE: September 21, 2010 ITEM TITLE: Adoption of a Resolution Regarding Benefits Contribution for Management, Contract Management and Confidential Employees RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: U! STUDY SESSION: PUBLIC HEARING: Adopt a Resolution regarding benefits contribution for Management, Contract Management and Confidential Employees. FISCAL IMPLICATIONS: The proposed $97 increase for the benefit contribution will raise the current amount to a maximum of $1,412 per month. The anticipated cost for the proposed benefit increase will be approximately $20,952 through June 30, 2011. The new rates go into effect January 1, 2011 and will remain in effect until December 31, 2011. Funding is available in the General Fund Reserve account and in the Redevelopment Agency. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A Resolution has been prepared and submitted herein that would authorize an increase of $97 per month to raise the benefits contribution to a maximum of $1,412 per month effective January 1, 2011. This increase would apply to Management, Contract Management and Confidential Employees. This proposed increase reflects and was precipitated by a proposed First Amendment to the current Memorandum of Understanding with the La Quinta City Employees' Association. 229 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a resolution regarding benefits contribution for Management, Contract Management and Confidential Employees; or 2. Do not adopt a resolution regarding benefits contribution for Management, Contract Management and Confidential Employees; or 3. Provide staff with alternative direction. Respectfully submitted, Bret M. Plumlee, Assistant City Manager — Management Services Approved for submission by: �_7� Thomas P. Genovese, City Manager 230 RESOLUTION NO. 2010- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, REGARDING BENEFITS FOR MANAGEMENT, CONTRACT MANAGEMENT AND CONFIDENTIAL EMPLOYEES, COMMENCING ON JANUARY 1, 2011 WHEREAS, the City of La Quinta, hereinafter referred to as "City," will provide a benefits contribution increase of $97.00 per month for Management, Contract Management and Confidential employees commencing on January 1, 2011. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The City does hereby approve, ratify, and authorize for Management, Contract Management and Confidential Employees implementation of an increase of the maximum benefit contribution to $1,412 per month. Section 2. The City recognizes Contract Management positions as the: Assistant City Manager -Development Services, Assistant City Manager -Management Services, City Clerk, Community Services Director, Planning Director and Public Works Director/City Engineer. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 21" day, of September, 2010, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California 231 Resolution 2010- Benefits for Management, Contract Management And Confidential Employees September 21, 2010 Page 2 ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 232 `fl^t'a' 4:F'QuLrfw COUNCIL/RDA MEETING DATE: September 21, 2010 ITEM TITLE: Approval of an Appropriation of Funds and Contract Change Order No. 2 with Vintage Associates for Project No. 2009-20, Park Landscape Maintenance Services RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 7 STUDY SESSION: PUBLIC HEARING: Approve Contract Change Order No. 2 in the amount of $19,800 (Attachment 1) with Vintage Associates for Project No. 2009-20, Park Landscape Maintenance Services, authorize the City Manager to execute, and approve an appropriation of $19,800 from the General Fund Unallocated Reserves to the Park Maintenance Budget. FISCAL IMPLICATIONS: On May 18, 2010, the City Council approved a Joint Use Agreement for the field use at Colonel Paige Middle School. The staff report identified that funding for the maintenance of the fields will result in a Change Order to our existing park maintenance contract when the improvements are completed and accepted by the City. Due to the unknown timeline of the lighting project, Staff was unable to budget for the field maintenance in the FY 2010/201 1 Park Maintenance Budget. Now that the lighting project has been completed, a $19,800 appropriation is being requested from the General Fund to provide nine months of maintenance for the Colonel Paige Middle School fields. CHARTER CITY IMPLICATIONS: The Park Landscape Maintenance Services Contract is funded through the General Fund, the Lighting and Landscape District (LLD) Fund, and the Library Fund; therefore, prevailing wages are not required for this contract. BACKGROUND AND OVERVIEW: Since August 2007, the City has utilized the Colonel Paige Middle School Sports Fields for Saturday soccer games for the younger children in the La Quinta American Youth Soccer Organization (AYSO). Due to the growth of youth participation in local sports programs, the demands on La Quinta Park and the Sports Complex have continued to increase. La Quinta AYSO has over 1,750 children in the program. To reduce the 233 increased field use, City staff is collaborating with Desert Sands Unified School District (DSUSD) to use Colonel Paige Middle School Sports Fields. On May 18, 2010, City Council approved a Joint Use Agreement between the City and DSUSD. As a condition of the Joint Use Agreement, the City will be responsible for installing and operating the sports field lighting as well as the ongoing maintenance of the sports fields and the costs associated with the field lighting. This agreement is similar to the Sports Complex Joint Use Lease Agreement. It is also anticipated that other sports associations such as La Quinta/Palm Desert Football and La Quinta Sports and Youth Association may use these fields. City staff, under the terms of this agreement, will schedule after school and weekend use of the sports fields for the sports associations and non profit agencies. This agreement was approved by DSUSD School Board on May 4, 2010. On July 6, 2010, a contract with TSR Construction was awarded for the installation of the lighting equipment at Colonel Paige Middle School Sports Fields. The project was completed on August 3, 2010. By approving the appropriation of funds and Contract Change Order No. 2, the City will begin maintenance of the sports fields at Colonel Paige Middle School under the terms of the May 18, 2010 Joint Use Agreement. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Approve Contract Change Order No. 2 in the amount of $19,800 with Vintage Associates for Project No. 2009-20, Park Landscape Maintenance Services, authorize the City Manager to execute, and approve an appropriation of $19,800 from the General Fund Unallocated Reserves to the Park Maintenance Budget; or 2. Do not approve Contract Change Order No. 2 in the amount of $19,800 with Vintage Associates for Project No. 2009-20, Park Landscape Maintenance Services and do not approve an appropriation of $19,800 from the General Fund Unallocated Reserves to the Park Maintenance Budget; or 3. Provide staff with alternative direction. Respectfu ly submitted, P —1�— " Edie Hylton 234 Community Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Contract Change Order No. 2 235 4 4a" ATTACHMENT 1 Sheet 1 of 1 CONTRACT CHANGE ORDER NO. 2 PROJECT NO. 2009-20 CONTRACT: Park Landscape Maintenance Services CONTRACTOR: Vintage Associates, Inc. #########*#*#**##**##*##**#*###*###############**#######********################################### Pursuant to the terms of the original Contract Agreement, you are herebydirected to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. DESCRIPTION OF CHANGES EFFECTIVE October 1, 2010: As a condition of the May 18, 2010, City Council approved Joint Use Agreement between the City and DSUSD, the City will be responsible for ongoing maintenance of the sports fields (turf and irrigation) following the City funded installation of the field lighting. The cost to maintain the sports fields by the Parks Landscape Maintenance contractor until the end of the fiscal year is $19,800. Original Contract Amount $388,380 Change Order No. 1 $121,920 Add This Change Order No. 2 $19,800 Revised Contract Total $530,100 By reason of this contract change order the time of completion is adjusted as follows: The contract completion date is June 30, 2011. *##*###############**######**#**#*###*###*########*##################*####*######################## Submitted By: Approved By: Date: We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform alllabor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above, which includes a# direct and indirect overhead expenses for any delays. Accepted By: Title: Contractor: Vintage Associates, Inc. Date: "• r 236 ce4ht 4 4 Qumm COUNCIL/RDA MEETING DATE: September 21, 2010 ITEM TITLE: Approval of a Contract Services Agreement with the La Quinta Arts Foundation RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: [/ CONSENT CALENDAR: D STUDY SESSION: PUBLIC HEARING: Approve a Contract Services Agreement (Attachment 1) with the La Quinta Arts Foundation (LQAF) in the amount of $125,000 to be used for the 2011 La Quinta Arts Festival and various special events planned in the Village, and authorize the City Manager to execute the Agreement. FISCAL IMPLICATIONS: On July 6, 2010, the City Council authorized the appropriation of $125,000 to be included in the Community Services Department budget (Account No. 101-3001- 451 .80-03) for the 2011 La Quinta Arts Festival to be held March 10 through 13, 2011 and the development and promotion of special events to be planned in the Village. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City Council approved $125,000 to be used by LOAF to market the 2011 La Quinta Arts Festival and for the development and promotion of special events to be held in the Village. This Agreement includes the following events: Art Under the Umbrellas at Old Town La Quinta, October 9, November 6, November 27, 2010, January 15, February 12, February 19, March 26, and April 9, 2011 in Old Town La Quinta; p. 231 La Quinta Blues and Brews at the Civic Center Campus on November 20, 2010. La Quinta Arts Festival on March 10-13, 2011 The Contract Service Agreement with the LQAF indicates that the city will be the premier sponsor of the La Quinta Arts Festival and will have the city name and logo prominently displayed on all the print and web materials used. The city will also have a full page advertisement in the event program. The LQAF also agrees to maintain a free Artists Registry for city and developer access to artists. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a Contract Services Agreement with the La Quinta Arts Foundation in the amount of $125,000 to be used for the 2011 La Quinta Arts Festival and special events in the Village, and authorize the City Manager to execute the Agreement; or 2. Do not approve a Contract Services Agreement with the La Quinta Arts Foundation in the amount of $125,000 to be used for the 2011 La Quinta Arts Festival and special events to be held in the Village; or 3. Provide staff with alternative direction. Respectf Ily submitted, Rm Edie Hylton Community Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. 2010-2011 Contract Services Agreement 238 ATTACHMENT 1 CONTRACT SERVICES AGREEMENT THIS CONTRACT SERVICES AGREEMENT (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, a California municipal corporation ("City"), and the La Quinta Arts Foundation ("Contractor"). RECITALS WHEREAS, City desires to utilize the services of Contractor as an independent contractor to promote the City by creating and producing the La Quinta Arts Festival and various special events and activities (collectively, the "LQAF Events"). Contractor represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees. City desires to retain Contractor, and Contractor desires to serve City to perform these services subject to the terms contained herein and all applicable local, state and federal laws and regulations. NOW, THEREFORE, in consideration of the performance by the parties of the mutual promises, covenants, and conditions contained herein, the parties agree as follows: 1.0 SERVICES OF CONTRACTOR 1.1. Scope of Services. In compliance with all terms and conditions of this Agreement, Contractor shall promote the City by creating and providing the LOAF Events as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (collectively, the "services"). Contractor warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2. Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3. Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall be responsible for ensuring that LOAF Event vendors have proper permits, licenses, and approvals as may be required by all applicable laws and ordinances. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4. Standard of Care. Contractor acknowledges and understands that the services under this Agreement require specialized skills and abilities and that consistent with this understanding. Contractor services will be held to a heightened standard of quality. Last Revised 07i22/10 Page 1 of 151 ..- 239 1.5. Special Requirements. Additional terms and conditions of this Agreement, if any, are set forth in Exhibit "D" (the "Special Requirements") which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION For the services rendered pursuant to this Agreement, Contractor shall be compensated in accordance with Exhibit "B" in a total amount of One Hundred Twenty - Five Thousand Dollars and Zero Cents ($125,000.00) (the "Contract Sum") to be paid upon execution of this Agreement. 3.0 PERFORMANCE SCHEDULE 3.1. Time of Essence. Time is of the essence in the performance of this Agreement. 3.2. Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C". Extensions to the time period specified in the Exhibit "C" may be approved in writing by the Contract Officer. 3.3. Force Maleure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contractor, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Contractor shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4. Term. This Agreement shall commence on July 1, 2010 and terminate on June 30, 2011. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1. Representative of Contractor. The following principals of Contractor are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Christi Salamone, Executive Director b. Scott Wilson, President 240 Last Reviser' 07 22r10 Page � 0i I� It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Contractor and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2. Contract Officer. The Contract Officer shall be Thomas P. Genovese, City Manager or such other person as may be designated in writing by the City Manager of City. It shall be Contractor's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3. Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contractor shall not subcontract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. Any attempted or purported assignment or sub -contracting by Contractor without the City's express written approval shall be null, void and of no effect. 4.4. Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the services required herein, except as otherwise set forth. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Contractor agrees to pay all required taxes on amounts paid to Contractor under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor shall fully comply with the workers' compensation laws regarding Contractor and Contractor's employees. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with applicable workers' compensation laws. 4.5. City Cooperation. City shall provide Contractor with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Contractor only from or through action by City. 241 Last Revised 01/22J 0 Page 3 : 1 l5 5.0 INSURANCE AND INDEMNIFICATION. 5.1. Insurance. Prior to rendering any services under this Agreement and throughout the duration of the term of this Agreement, Contractor shall procure and maintain, at its sole cost, insurance as described herein. All insurance coverage required by this Agreement shall be placed with insurers authorized to do business in the State of California with an A.M. Best and Company rating level of A- or better, Class VI or better, unless otherwise approved by the City's Risk Manager in writing. 5.1.1. Minimum Coverage. Insurance shall include the following coverage: a. Insurance Services Office Commercial General Liability coverage "occurrence" form CG 00 01 or its equivalent with an edition date prior to 2004 and with minimum limits of $1,000,000 per occurrence and $2,000,000 in the aggregate. b. Insurance Services Office form number CA 0001 or equivalent covering Automobile Liability, including hired and non -owned automobile liability with a minimum limit of $1,000,000 per accident. If Contractor owns no vehicles, this requirement may be satisfied by a non -owned and hired auto endorsement to Contractor's commercial general liability policy. C. Contractor shall carry Workers' Compensation Insurance complying with California's worker's compensation laws, including statutory limits for workers' compensation and an Employer's Liability limit no less than $1,000,000 per accident or disease. 5.1.2. Required Endorsements. Liability insurance policies required to be provided by Contractor hereunder shall contain or be endorsed to contain the following provisions: a. City, its employees, officials, agents and member agencies shall be covered as additional insureds. Coverage shall apply to any and all liability arising out of the Services or related to the Contract. Additional insured status under the general liability requirement shall be provided on Insurance Services Office Form CG 20 10 with an edition date prior to 2004, or its equivalent. Additional insured status for completed operations shall be provided either in the additional insured form or through another endorsement such as CG 20 37 with an edition date prior to 2004. b. General and automobile liability insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability. Coverage will not be limited to City's vicarious liability. C. Liability coverage shall be primary and non-contributing with any insurance maintained by the City. d. Each policy required hereunder, and the associated evidence of coverage (including the workers' compensation and employer's liability policies), shall provide that coverage shall not be suspended, voided, canceled or reduced in coverage or in limits except after 30 days' prior 242 go,. Last Revised 07122! 0 Page 4 of I", written notice has been given to City. Such provision shall not include any limitation of liability of the insurer for failure to provide such notice. e. No liability insurance coverage provided to comply with this Agreement shall prohibit Contractor, or Contractor's employees, or agents, from waiving the right of recovery prior to a loss. Contractor waives its right of recovery against City. 5.1.3. Verification of Coverage. Contractor shall deposit with City simultaneously with the execution of this Agreement, certificates of insurance evidencing the coverage required hereunder and all required endorsements. 5.1.4. No Waiver or Obligation. There shall be no recourse against City for payment of premiums or other amounts with respect to the insurance required to be provided by Contractor hereunder. Any failure, actual or alleged, on the part of City to monitor compliance with these requirements will not be deemed as a waiver of any rights on the part of City. City has no additional obligations by virtue of requiring the insurance set forth herein. In the event any policy of insurance required under this Agreement does not comply with these requirements or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Contractor. 5.1.5. Prompt Notice. Contractor agrees to provide immediate notice to City of any claim or loss against Contractor arising out of the services performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 5.1.6. Subcontractors. Contractor shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor approved by City. All coverages for subcontractors, if any, shall be subject to all of the requirements stated herein unless otherwise approved in advance in writing by City's Risk Manager. 5.2. Indemnification. 5.2.1. Indemnification. To the fullest extent permitted by law, Contractor shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all liability, claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, reasonable attorney fees incurred by City, court costs, interest, defense costs including fees of expert Contractors or expert witnesses incurred in connection therewith and any other costs or expenses of any kind whatsoever incurred in relation to, as a consequence of or arising out of or in any way attributable in whole or in part to the performance of service under this Agreement. All obligations under this provision are to be paid by Contractor as the City incurs them. Last Hevlsed 071'22 10 w...':. 243 Page 5 0' i b 5.2.2. Exception to Contractor's Obligation to Indemnify. Without affecting the rights of City under any provision of this Agreement or this section, Contractor shall not be required to indemnify and hold harmless City as set forth above for liability attributable to the sole fault of City, provided such sole fault is determined by agreement between the parties or by the findings of a court of competent jurisdiction. This exception will apply only in instances where City is shown to have been solely at fault and not in instances where Contractor is solely or partially at fault or in instances where City's fault accounts for only a percentage of the liability involved. In those instances, the obligation of Contractor will be all-inclusive and City will be indemnified for all liability incurred, even though a percentage of the liability is attributable to conduct of the City. 5.2.3. Contractor Acknowledgment. Contractor acknowledges that its obligation pursuant to this section extends to liability attributable to City, if that liability is less than the sole fault of City. 5.2.4. Indemnity Provisions for Subcontractors. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subcontractor, sub tier contractor or any other person or entity involved by, for, with or on behalf of Contractor in the rendering of Services under this Agreement. In the event Contractor fails to obtain such indemnity obligations from others as required here, Contractor agrees to be fully responsible according to the terms of this section. 5.2.5. No Waiver; Survival. Failure of City to monitor compliance with the requirements of this Section 5.2 imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. Contractor's obligation to indemnify and defend City as a set forth herein is binding on the successors, assigns, or heirs of Contractor and shall survive the termination of this Agreement or this section. 5.3. Remedies. In addition to any other remedies City may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance; or b. Order Contractor to stop rendering Services under this Agreement until Contractor demonstrates compliance with the requirements hereof; or C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Contractor's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Contractor may be held responsible for payments of damages to persons or property resulting from Contractor's or its subcontractors' performance of work under this Agreement. ,... 244 Last Revisea 07i22, 10 Paw 6 of 15 6.0 RECORDS AND REPORTS. 6.1. Reports. Contractor shall, upon the receipt of a written request from the City to so do, periodically prepare and submit to the Contract Officer such reports concerning Contractor's performance of the services required by this Agreement as the Contract Officer shall require. 6.2. Records. Contractor shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of LOAF Events. The parties agree that: (a) this Agreement is a contract for the performance of certain promotion services by Contractor to City; (b) the LOAF Events are owned by LOAF and not the City: and (c) City shall have no ownership of the LQAF Events. 7.0 ENFORCEMENT OF AGREEMENT. 7.1. California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2. Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured. 7.3. Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Contractor requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Contractor. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. Last Revised 07122 '0 245 Page 7 of i 5 7.4. Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.5. Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.6. Termination Prior to Expiration of Term. This section shall govern any termination of this Agreement. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Contractor. Upon receipt of any notice of termination, Contractor shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer. 7.7. Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1. Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Contractor, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Contractor or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2. Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Contractor warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3. Covenant Against Discrimination. Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. .• 246 Last Revised 07i22/�0 Pace 8 et I 9.0 MISCELLANEOUS PROVISIONS 9.1. Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attn: Thomas P. Genovese 78-495 Calle Tampico P.O. Box 1504 La Quinta, CA 92247-1504 To Contractor: LA QUINTA ARTS FOUNDATION Attn: Christi Salamone 78150 Calle Tampico, Suite 215 La Quinta, CA 92253 9.2. Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. 9.4. Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.5. Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.6. Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA, CONTRACTOR: a California municipal corporation By: THOMAS P. GENOVESE, City Manager Name: Dated: Title: President East Revised 071122I10 P`ic2e 9 of 150' 247 ATTEST: VERONICA J. MONTECINO, CIVIC, City Clerk La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney La Quinta, California °°•• 248 Last Revised 07122i 10 .age !Oaf 15 Exhibit A Scope of Services Promote the City by providing the following LQAF Events for Fiscal Year 2010-2011 Season: La Quinta Arts Festival (the "Festival"): A four -day outdoor fine arts festival to be to be held March 10 through 13, 2011 at the La Quinta Civic Center Campus. Marketing services for the above include an extensive marketing plan provided to the City wherein the name "City of La Quinta" and the official City logo will be prominently displayed as a Premier Sponsor at all times. Said coverage may include, but is not limited to: newspapers, magazines, radio and television advertising, as well as billboards, fine art posters (excluding Festival Commemorative Poster for retail sale), and high quality program commemorating the event and the City of La Quinta as a Premier Sponsor. Contractor shall provide a link to the City of La Quinta's website on Contractor's website. Contractor will send out email blasts on a monthly basis promoting the events and activities and share the information with the city to send out additional email information. The City will receive a full page in the Festival's 2011 program with text provided by the City and graphic layout design provided by Contractor. Banners will be provided by Contractor and placed in various locations throughout the City. The Planning Department will review the placement of the banners and approve the locations. The Public Works Department will install and remove the banners in the Village. If banners are installed at various intersections throughout the City, Old Town, and the Civic Center Campus it will be the responsibility of Contractor. Contractor will promote the following additional LOAF Events: Art Under the Umbrellas at Old Town La Quinta, October 9, November 6, November 27, 2010, January 15, February 12, February 19, March 26, and April 9, 2011. La Quinta Blues and Brews. Collaborating with La Quinta Community Services Department, LQAF will provide a one -day community event featuring live music with food and drink amenities at the Civic Center Campus on November 20, 2010. Artists Registry. Contractor will provide an Artist Registry available to the City and local Developers at no charge. Such Registry will provide access to local and regional artists that voluntarily elect to be listed and provide direct contact information. The City may access such Registry to solicit proposals for the Art in Public Places Program and may seek support by Contractor for expertise regarding artist selection. P.• " 249 Last Revised 07;22; 10 Page i 7 of 15 The following tickets will be provided to the City Manager's office: ARTISTS FESTIVAL RECEPTION Ten Tickets for the City Council and spouses. Five Tickets for the Community Services Commission. Five Tickets for Key Staff involved in event development ART FESTIVAL Ten Tickets for the City Council and spouses. Ten Tickets for the Community Services Commission and spouses. Ten Tickets for staff involved in event development. Fifty tickets for distribution by the City Manager. LA QUINTA BLUES AND BREWS Ten Tickets for the City Council and spouses. Five Tickets for the Community Services Commission. Five Tickets for staff involved in event development. n. ! 250 Last Revised 07 22'i0 Page 72 of 75 Exhibit B Schedule of Compensation Payment for the services rendered pursuant to this Agreement shall be compensated in an amount of One Hundred Twenty -Five Thousand Dollars ($125,00O.00), payable upon execution of this Agreement. M..! 251 Last Rejsed 07=22;10 ?age l3 of 15 Exhibit C Schedule of Performance Contractor shall complete all services within the term of this Agreement. �.. ' 25" Last Revised 0/ 22r'.0 Pago 14 of 1 Exhibit D Special Requirements None. 253 Last Rev,sed 07122110 Page 75 et 15 COUNCIL/RDA MEETING DATE: September 21, 2010 ITEM TITLE: Approval of Extension of Memorandum of Understanding with Desert Sands Unified School District Regarding School Resource Officers RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: R STUDY SESSION: PUBLIC HEARING: Approve the extension of Memorandum of Understanding (MOU) with Desert Sands Unified School District (DSUSD) regarding School Resource Officers (SROs) (Attachment 1) and authorize the City Manager to the execute the extension. FISCAL IMPLICATIONS: On October 7, 2003, the City entered into an agreement with DSUSD for fiscal years 2002-2003 through 2006-2007 to provide two SROs, one at La Quinta High School and one at La Quinta Middle School (Attachment 3). On August 7, 2007, the City and DSUSD extended the MOU for three School Resource Officers. The City and DSUSD agreed to each pay 50% for the cost of the SROs for the Fiscal Years 2007-2008 through 2009-2010 (Attachment 2)• On May 18, 2010, the City Council approved a revised Extension of the MOU in which DSUSD and the City would have each funded 50% of the cost of three SROs; however, the DSUSD notified the City for the 2010- 201 1 budget they would only pay 50% of the cost of two School Resource Officers. The Fiscal Year 2010-201 1 City of La Quinta SRO budget is $224,640, which funds a total of three SROs. DSUSD will separately pay $112,320, which represents their 50% share of two SROs. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: 254 For the past three years, the City has funded 50% of the cost of three School Resource Officers, one of which is assigned to the La Quinta High School, one is assigned to the La Quinta Middle School, and one is assigned to Colonel Mitchell Paige Middle School. DSUSD would like to extend the agreement for three years for one SRO for La Quinta High School and for the one SRO at Summit High School and Colonel Mitchell Paige Middle School. A third SRO will be assigned to work at La Quinta Middle School and all La Quinta elementary schools, and the City of La Quinta will fund the financial commitment of 100% of the cost of this SRO. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve Extension of a Memorandum of Understanding (MOU) with Desert Sands Unified School District regarding School Resources Officers and authorize the City Manager to the execute the extension; or 2. Do not approve Extension of a Memorandum of Understanding (MOU) with Desert Sands Unified School District regarding School Resources Officers; or 3. Provide staff with alternative direction. Respectfully submitted, lumlee Assistant City Manager — Management Services Approved for submission by: Thomas P. Genovese, City Manager ,...: J 255 Attachments: 1. Memorandum of Understanding dated September 21, 2010 2. Memorandum of Understanding dated October 25, 2007 3. Memorandum of Understanding dated October 8, 2003 b... 256 Attachment 1 SECOND AMENDMENT OF AN AGREEMENT BETWEEN THE DESERT SANDS UNIFIED SCHOOL DISTRICT AND THE CITY OF LA QUINTA FOR THE PLACEMENT OF THREE SCHOOL RESOURCE OFFICERS MEMORANDUM OF UNDERSTANDING This Extension of a Memorandum of Understanding (MOU) is entered into by and between Desert Sands Unified School District, hereafter referred to as DISTRICT and the City of La Quinta, hereafter referred to as CITY. The purpose of this Extension of a Memorandum of Understanding (MOU) is to document the parties' understanding of the financial commitment to each pay 50% of the cost of two assigned School Resource Officers as follows: One School Resource Officer at La Quinta High School for Fiscal Years 2010- through 2013. One School Resource Officer, at Summit High School and Colonel Mitchell Paige Middle School, for Fiscal Years 2010-2013. The City of La Quinta will fund the financial commitment of 100% of the cost of one assigned School Resource Officer at: La Quinta Middle School and all La Quinta elementary schools. By signing this Extension of a MOU, the DISTRICT and CITY agree to financially contribute the matching portions of the funds. All rates are estimates. The DISTRICT will submit an invoice to the CITY using the "percent" of total costs as the basis for the matching portions. Dr. Sharon P. McGehee, Superintendent Date Desert Sands Unified School District Thomas P. Genovese, City Manager Date City of La Quinta A ATTACHMENT 2 AMENDMENT OF AN AGREEMENT BETWEEN THE DESERT SANDS UNIFIED SCHOOL DISTRICT AND THE CITY OF LA QUINTA FOR THE PLACEMENT OF THREE SCHOOL RESOURCE OFFICERS MEMORANDUM OF UNDERSTANDING This Extension of a Memorandum of Understanding is entered into for fiscal years 2007 — 2008, through 2009 - 2010 by and between Desert Sands Unified School District, hereafter referred to as DISTRICT and the City of La Quinta, hereafter referred to as CITY. The purpose of this Extension of a Memorandum of Understanding (MOU) is to document the parties' understanding of the financial commitme6t to each pay 50% of the cost of three School Resources Officers for Fiscal Years 2007-2008 through 2009-2010. This MOU provides three School Resource Officers to be assigned as follows: One at La Quinta High School, one at La Quinta Middle School, and one at Mitchell Paige Middle School. By signing this Extension of a MOU, the DISTRICT and CITY agree to financially contribute the matching portions of the funds. All rates other than fiscal year 2007-2008 are estimates. The DISTRICT will submit an invoice to the CITY using the "percent" of total costs as the basis for the matching portions. Dr. ris Wilson, Superintendent Date DSU D .�sr. RS ma Genovese, Ci Manager Date City o La Quinta .e... 253 ATTACHMENT 3 AGREEMENT BETWEEN THE DESERT SANDS UNIFIED SCHOOL DISTRICT AND THE CITY OF LA QUINTA FOR THE PLACEMENT OF TWO SCHOOL RESOURCE OFFICERS FUNDED BY THE COPS IN SCHOOLS GRANT FUNDS MEMORANDUM OF UNDERSTANDING This memorandum of Understanding is entered into for the fiscal years 2003-2007, by and between Desert Sands Unified School District, hereafter referred to as DISTRICT and the City of La Quinta, hereafter referred to as CITY, for participation in the COPS In Schools Grant. The purpose of this Memorandum of Understanding (MOU) is to document the parties' understanding of the financial commitment required to support the COPS Grant matching funds. Exhibit "A" outlines the required estimated annual match for the next four fiscal years. Over the fast three years of the program, the COPS Grant will contribute $250,000. For the fourth year of the program, the COPS Grant will not provide any funding. The DISTRICT and CITY agree to continue the program by funding the fourth year on an equal basis (50/50). This MOU provides two School Resource Officers to be assigned as follows: One at La Quinta High School and one at La Quinta Middle School. By signing this MOU, the DISTRICT and CITY agree to financially contribute the matching portions of the COPS Grant as detailed in Exhibit "A". All rates other than fiscal year 2003-2004 are estimates. The DISTRICT will submit an invoice to the CITY using the "percent" of total as shownqn Exhibit "A" as the basis for the matching portions. ,Gt A106n- 14 - S-- 03 Dr. Doris Wilson, Superintendent Date DS SD �4� ' JO/I Tom Genovese, City Manager Date City of La Quinta p-: 259 Tiht 4 4 a" COUNCIURDA MEETING DATE: September 21, 2010 ITEM TITLE: Acceptance of Grant Application to the California Office of Traffic Safety (OTS) for the Sobriety Checkpoint Mini -grant Program 2010-201 1 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 10 STUDY SESSION: PUBLIC HEARING: Accept the Grant Application to the California Office of Traffic Safety (OTS) for Sobriety Checkpoint Mini -grant Program 2010-2011. This program is administered through the University of California Berkley Traffic Safety Center. The application is included as Attachment 1. FISCAL IMPLICATIONS: The City has established a revenue account (101-1000-332.00-00) to accept the funding and corresponding expenditure account (1010-5054-421.36-50) to track the allocations. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The University of California Berkley Traffic Safety Center, serving as grant administrator for The California Office of Traffic Safety (OTS), announced the award of mini -grant funds for sobriety checkpoints during the period of November 1, 2010 to September 6, 2011. The goal of the Sobriety Checkpoint Program for Local Law Enforcement Agencies is to reduce the number of victims killed and injured in alcohol - involved crashes in cities participating in the program. The period of time covered in 260 the grant specifically addresses two periods significant in numbers of occurrences for these types of incidents. These periods are the Winter Holiday Mobilization Period (December 17, 2010 to January 3, 201 1) and the Labor Day Mobilization Period (August 19, 2011 to September 5, 2011). Since the grant application announcement and deadline to submit the application occurred prior to the regularly scheduled September 21, 2010 City Council meeting, staff coordinated with the La Quinta Police Department to prepare and submit the application by the September 10, 2010 deadline. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council are: 1. Accept the grant application to the California Office of Traffic Safety (OTS) to be used for sobriety checkpoints; or 2. Do not accept the grant application; or 3. Provide staff with alternative direction. Respectfully submitted, Bret M. Plumlee, Assistant City Manager — Management Services Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. California Office of Traffic Safety - Sobriety Checkpoint Grant application. 261 Pagel of 4 Attachment 1 2718- 0em9110 APPLICATION SOBRIETY CHECKPOINT MINI -GRANT PROGRAM FOR LOCAL LAW ENFORCEMENT AGENCIES November 01, 2010 • September OS, 2011 Sign and mail to: Sobriety Checkpoint Program t1C Berkeley - Safe Transportation Research and Education Center 2614 Dwight Way MC 47374, Berkeley, CA 94720-7374 Fax: 510 643-9922 If you have questions, email: checkpoint@berkeley.edu or call Shadeen Rauch at 51 G-643-1774 Section 1 Contact and City 111formation Location of Checkpoints: City of La Quints Name of Agency: La Quints Police / Riverside County Sheriffs Department Agency Address Street (1): 78495 Calls Tampico Street (2): Clty/ZiplCounty: La Quints 02253 Riverside Agency Contact NameRitle: Don Olson Corporal Contact Telephone/ExLfFax: (760) 863-8990 8728 (760) 863-8955 Contact Email Address: djolson@rivereidesheriff.org Contract City: Yes Name and title of the official whose signature on the grant document would slimly that the grantee agency agrees to the terms and conditions of the gram, i.e., the Authorizing Official •: Name: Bret Flurries Title: Assistant City Manager Address, email, and phone no. of the Authorizing Official*: Street Address: 78-495 Calla Tampico City: La Quints Zip Code: 92253 Telephone: (760) 777-7065 Fax: (760) 777-7101 Email Address: bplumlee@la-qulnta.org Address of the finance department. This will be the address where payments are sent*: Applicant Agency: City of La Quints, City of Agency office: Finance Department Street Address: 78-495 Celle Tampico City: La Quints Zip: 92253 N the office authorized to receive payments is not the finance deparknent please specify department name: Namelphone no/email of the contact for the office that would be authorized to receive the payments': Contact Name: Bret Plumlee Telephone: (760) 777.7065 Emil Address: bplumleee@la-quinta.org Tax I.D. number of the agency that would be authorized to receive the payments•: Tax ID 4: 96-3740431 The Authorizing Official or additional signatories as designated below may sign claims. If additional signatories may be needed (e.g., the Authorizing Official Is not available to sign a claim), it is strongly recommended that the other signatory(ies) be Identified at this time: Additional Claim Signatory 41 First Name: Dave Walton Title: Sergeant Additional Claim Signatory 02 First Name: Don Olson Title: Corporal 262 http://f nsl.nicelydonc.comlfiniliwplegi?-index=45&-recid=1655&-relatedrecid=1655&-but... 9/9/2010 Page 2 of 4 Attachment 1 Identify the maximum number of checkpoints in each time period. A minimum of one checkpoint is required in each of the two mobilization periods. How many checkpoints during the Winter Holiday Mobilization, December 17, 1 2010 through January 2, 2011 (minimum one)? How many checkpoints during the Labor Day Mobilization, August 1 19 through September 5, 2011 (minimum one)? How many checkpoints in the months outside the above mobilization periods (no 2 minimum)? The proposed Maximum Number of Checkpoints Is 4 How many DUI arrests do you average from a single checkpoint operation? 4 How many alcohol -related fatalities did you have in 2009? 0 263 http://fmsl .nicelydone.comlfniiliwplcgi?-index=45&-recid=1655&-relatedrecid=l655&-but... 9/9/2010 Page 3 of 4 Attachment 1 Overtime Hr For this application, state the maximum overtime rates for each personnel category that would be working under the gram. The Safe Transportation Research and Education Center reimburses only the actual overtime costs (hourly rate and benefits). Describe (name) each overtime benefit category and the percentage (REQUIRED). A mini -gram covers &=W g1@nimg gash for eupervisors (e.g. sergeants, corporals) oPooersldeputies, dispatchers, and administrative personnel (e.g. community services officers and clerical personnep. Supervisors and of8oers/depu ies must be assigned solely to sobriety checkpoint operations. Dispatchers must be assigned solely to the sobriety checkpoint overtime shifts. The CSO and clerical personnel must be assigned solely to sobriety checkpoint administrative duties (i.e.. clerical hours for entering payroll data would not be covered). Only benefits accrued from overtime hours would be covered (Le., retirement medicagdentailvislon insurance, uniform allowances would not be covered). Only state -run disability and unemployment insurance charges would be covered. Indirect mats would not be covered (e.g., individuals who are contracted by the police department). Grant funded operations may be conducted by personnel such as an officer, sergeant corporal, deputy, community services officer, dispatcher, etc. depending on the tales used by the agency. Personnel will be deployed as needed to accomplish the grant goals and objectives. Personnel Average Average No, McAmum Total % % % % % Totel9fr Told Category- No. ofOTHoure Hourly OT Cost OASDI Workers IYtedleare Dither . Other Bereft smell[ Personnel pe.r OTRate Without Obrep 'Benenta Beneffis. (oft Amount; par. Checkpoint "out' Bene9ti (8podHy' (f)peely; +1r4Q ('d, xr:Mft Checkpoint Benafhq (axbxd) below), Below) (a) (b) (a) (d) (a) hl (9) (h) p) U1 (k) Supervisor 2 16.0 $67.25 S2.152.00 $0.00 Officer Category (1) 3 8.0 $67.25 $1.614.00 s0.00 Officer Category (2) 7 8.0 $54.39 $3,046.84 $0.00 CSO 3 8.0 $39.20 $940,80 $0.00 Dispatcher 1 8.0 $46.73 S373.84 $0.00 Clerical Criminalisl 1 8.0 $44.02 $352.16 $0.00 Other (1) Other (2) Total OT Cost Without Benefhs (sum of column d): $8,478.64 Total Benefit Amount (sum of column k): $0.00 The Maximum Coat per Checkpoint M (Total OT Goal without Benefits + Total Benefit Amount): $8,478.64 Specify Additional Benefits: (d any listed in column h and i): 264 http://fins l .nicelydone.comlfiniliwp/cgi?-index=45&-recid=1655&-relatedrecid=l655&-but... 9/9/2010 Page 4 of 4 Attachment 1 Maximum No. Checkpoints Maximum Cost per Checkpoint Total Amoun6Rsgpested , (Section 2) (Section 3) (e) a (af.x.* (e) (b) 4 $8,478.64 $33,914.56 Submitted by: �� SignaWre '�ow,r cD 7-. OG 5 o r✓ Print Name Data Tille/Rank 265 http://f nsl.nicelydone.comlfmiliwp/cgi?-index=45&-recid=1655&-relatedrecid=1655&-but... 9/9/2010 COUNCIL/RDA MEETING DATE: September 21, 2010 ITEM TITLE: Acceptance of Grant Application to the California Office of Traffic Safety (OTS) for the 2011 Next Generation Click It or Ticket (CIOT) Mini -Grant Program RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: i STUDY SESSION: PUBLIC HEARING: Approve the Grant Application to the California Office of Traffic Safety (OTS) for 2011 Next Generation Click it Or Ticket (CIOT) Mini -grant Program. This program is administered through the University of California Berkley Traffic Safety Center. The application is included as Attachment 1 . FISCAL IMPLICATIONS: The City has established a revenue account (101-1000-332.00-00) to accept the funding and corresponding expenditure account (1010-5054-421.36-51) to track the allocations. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The University of California Berkley Traffic Safety Center, serving as grant administrator for The California Office of Traffic Safety (OTS), announced the award the 2011 Next Generation Click it Or Ticket Mini -grant Program for increased seat belt use statewide for the period of November 15, 2010 through June 6, 2011. The goal of the Next Generation Click it Or Ticket Program for Local Law Enforcement Agencies is to maintain a sustained enforcement presence statewide, promote nighttime 266 enforcements, and direct public information and enforcement towards persons who fail to use seat belts during the state and national mobilization periods. The grant specifies that the checkpoint dates must fall within each of the designated mobilization periods. The grant is designed to cover personnel costs for the checkpoints, while the agency covers other indirect costs such as vehicles, equipment and booking fees (if any). Since the grant application announcement and deadline to submit the application occurred prior to the regularly scheduled September 21, 2010 City Council meeting, staff coordinated with the La Quinta Police Department to prepare and submit the application by the September 10, 2010 deadline. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council are: Accept the grant application to the California Office of Traffic Safety (OTS) for the 2011 Next Generation Click It or Ticket (CIOT) Mini -Grant Program; or 2. Do not accept the grant application; or 3. Provide staff with alternative direction. Respectfully submitted, Bret M. Plumlee, Assistant City Manager — Management Services Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Click it Or Ticket Program application L Page 1 of 4 Attachment 1 4238 - 09109110 APPLICATION "NEXT GENERATION - CLICK IT OR TICKET" November 15, 2010-June 06, 2011 Sign and mail to: Next Generation - Click It or Ticket UC Berkeley - Safe Transportation Research and Education Center 2614 Dwight Way MC 27374, Berkeley, CA 94720.7374 Fax: 510 643-9922 If you have questions, small: nextgendot®berkeley.edu or call Kevin Lee at 5104M.1776 section 1: Agelicy Information MEM Please Identify where the enforoements would be conducted, what agency would be conducting the emorce rents, what agency would authorize the work (i.e., the grantee agency) to be conducted in accordance with the terms and conditions of the gram, and the Finance Department address where payments would be sen0. An asterisk indicates that the Information Is required. Location of Checkpoints: Lo Quints Name of Agency: La Quints Police / Riverside County Sherill s Department Agency Address Street (1): 78.495 Calls Tampico Street (2): CitylZlp/Counly: La Quints 92253 Riverside Agency Contact Namerrltle: Don Olson Corporal Contact Telephone/EztJFax: (760) 863-8990 8728 (760) 883-8955 Contact Email Address: djoison@rWmdeshed0.org ContractCily: Yes aplulation (check one) r 15.000 or fewer r 15.001 - 25,000 r 125.001 - 50.000 r 150,001 - 75,000 r 175,001-100,000 r 1100,001-150,000 r 1150.001-250,000 r 1 Over 250,000 r 11 UC/State University/College/Airport Data 2009 Total Fatal Victims: 0 2009 Total Unbelted Fatal Occupants: 0 268 http://fmsl .nicelydone.com/frniliwplcgi?-index=2&-recid=3187&-relatedrecid=3187&-butt... 9/9/2010 Page 2 of 4 Attachment 1 Name and No of the official whose signature on the grant doe ment would signtly that the grantee agency agrees to the terms and conditions of the grant, i.e., the Authorizing Official •: Name: Bret Plumlee Title: Assistant City Manager Address, email, and phone no. of the Authodzing Official•: Street Address: 78495 Calls Tampico City: La Quinta Zip Code: 92253 Telephone: (760) 777.7065 Fax: (760) 777-7101 Email Address: bptumlee@la-quinte.org Address of the finance department. This will be the address where payments are serd•: Applicant Agency: La Quints, City of Agency Office: Finance Department Street Address: 78495 Calls Tampico City: La Quinta Zip: 92253 If the office authorized to receive payments Is not the finance department please specify department name: Name/phona no./email of the contact for the office that would be authorized to receive the payments*: Contact Name: Bret Flurries Telephone: (760) 777-7065 Emall Address: bplumlee@la-quinta.org Tax I.D. number of the agency that would be authorized to receive the payments': Tax ID M. 95-3740431 The Authorizing Official or additional signatories as designated below may sign claims. If additional signatories may be needed (e.g., the Authorizing Official is not available to sign a claim), it is strongly recommended that the other stgnatory(les) be Identified at this time: Additional Claims Signatory p1 First Name: Dave Walton Title: Sergeant Additional Claims Signatory 02 First Name: Don Olson Title: Corporal http://fnsl.nicelydone.com/fmi/iwp/cgi?-index=2&-recid=3187&-relate&ecid=3187&-butt... 9/9/2olo 269 Page 3 of 4 Attachment 1 For this application, state the maximum overtime rates for each personnel category that would be worldng under the grant. Describe (name) each overtime benefit category and the percentage (REQUIRED). A mini -grant covers A&W overtime tggtg for supervisors (e.g. sergeants, corporals) officers/deputies, dispatdrers. and administrative personnel (e.g. community services officers and clerical personnel). Supervisors and o(5cersldepuaes must be assigned solely to seat belt enforcement duties. Dispatchers must be assigned solely to the enforcement overtime shifts. Clerical personnel must be assigned solely to seat belt enforcement administrative duties (i.e., clerical hours for entering payroll data would not be covered). Only benefits accrued to overtime hours would be covered (i.e., retirement, medicagdentalivision Insurance, uniform allowances would not be covered). Only state -run disability and unemployment Insurance charges would be covered. Indirect costs would not be covered. Budgeted gram activities would be conducted by agency personnel on an overtime basis. Grant funded operations may be conducted by personnel such as an officer, sergeant, corporal, deputy, community services officer, dispatcher, administrative, eta, depending on the titles used by the agency. Personnel may be deployed as needed to accomplish the grant goal and objectives. personnel Masdrrurm % % % % % Total% Total hourly Categories ' Hourly OABDI Worlasre Medicare Other Other ached{; iteb"7ticltrBlijg QT Rate Comp Bdrieft Beradfi a M4&disso .9ertefkeWith : - No ,Mph) (helpo ik (01f*Q%f�ll Baneflta (a) (b) (a) (a) (e► m (e) (h) Supervisor $67.25 $67.25 Officer/Deputy (1) $67.25 $67.25 Officer/Deputy (2) $54.39 $64.39 CSO $39.20 $39.20 Dispatcher Adman Other (1) Other(2) Explain "Other Benefit categories (Required): (a) M 270 http://hns l .riicelydone.comlfmiliwp/cgi?-index=2&-recid=3187&-relatedrecid=3187&-butt... 9/9/2010 Page 4 of 4 Attachment 1 Estimate the number of hours per day and the number of days for each mobilization. NOTE: Nighttime enfordaments are notional in 2010-2011. Personnal Estimated Number at Number of Cost fmthe Nov. E9tinlated Number' Numberof Costforthe May- Categories Overtime Hours per Deys lb the Moblilsetton of OVGMffl yHoms Deya bt the Juge Day of the. November (0 tuwreznumber of 'perD0 fortho 1114,4une Mobdiziftlon NovemberI54MM110 A9obiljratl0n days x Wild hourly May2'i1juaa5,201..1 - Mobilization (dhourgzhiTmber.:of ' Mobilizationrate from Section 2) Mobilization days x lots! Ili iy rile from. Section 2) Supervisor 10.00 3.00 $2,017.50 10.00 3.00 $2.017.50 Officer] Deputy (1) 24.00 3.00 $4.842.00 24.00 3.00 94,842.00 Oflicert Deputy (2) 8.00 3.00 $1,305.36 8.00 3.00 $1,305.36 CSO 8.00 3.00 $940.80 6.00 3.00 $940.80 Dispatcher Admin Other (1) Other (2) Cost Per Mobilization $9,105.66 $9.106.66 Section 4: Total Amount Reqijesledl�.� November Moblibstlon Cost May - June Mobilization Cost Total Amount.Requeated (9om8ection 3) (from Section 3) $9,106.66 $9,105.66 $18,211.32 Prepaye Q Signature\ Print Name 9/io/aoio Date Tide/Rank 271 http://fins l .nicelydone. comlfmiliwplegi?-index=2&-recid=3187&-relatedrecid=3187&-butt... 9/9/2010 COUNCIL/RDA MEETING DATE: September 21, 2010 ITEM TITLE: Authorization for Overnight Travel for the Human Resources/Risk Manager to Attend the California Joint Powers Insurance Authority Annual Risk Management Conference Held in Santa Barbara, October 27-29, 2010 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: t STUDY SESSION: PUBLIC HEARING: Approve overnight travel for the Human Resources/Risk Manager to attend the California Joint Powers Insurance Authority (CJPIA) held in Santa Barbara, October 27- 29, 2010. FISCAL IMPLICATIONS: The Fiscal Year 2010/201 1 Budget (Account No. 101-1001-41 1 .51-01) has allocated funds for Travel, Training and Meetings. The breakdown of estimated expenditures for this conference is as follows: Registration Hotel (2 nights @ $169 +tax + parking) Meals (Maximum) (3 days x $75) Travel (442 miles x $.50) Total CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: N/C $393 $225 $221 $839 The CJPIA sponsors an annual Risk Management Conference that offers a variety of speakers and educational materials on various risk management and personnel topics. The conference will provide the City with the opportunity to obtain the latest information concerning risk management solutions and personnel issues. An overview a.. 272 of the conference is provided (Attachment 1). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Approve overnight travel for the Human Resources/Risk Manager to attend the California Joint Powers Insurance Authority held in Santa Barbara, October 27-29, 2010; or 2. Do not approve overnight travel for the Human Resources/Risk Manager to attend the California Joint Powers Insurance Authority held in Santa Barbara, October 27-29, 2010; or 3. Provide staff with alternative direction. Respectfully submitted, /V&A6& Bret M. Plumlee Assistant City Manager — Management Services Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Conference overview .... r, 213 California JPIA ATTACHMENT 1 CALIFORNIA I P • i A -- '/ Training Calendar RM Conference Agendas Minutes Awards BOO Meeting Name Services Resources About ....the eVert;snfudon to tnanaditW risk Mysteries, intrigue and adventure are lurking behind every corner at the California JPIA's 2010 Risk Management Conference. Although some things are clouded in secrecy, the Santa Barbara coast is where suspense abounds in "Solving the Mysteries of Risk Management." But there's more to this enigma located on the grounds of Fess Parker's Doubletree Resort, as detectives from all points north and south converge to gather evidence and uncover clues. Although most might mistake it for a serene and tranquil location to spend Wednesday, October 27 thru Friday, October 29, don't be fooled by the gentle mountains and blue Pacific. Even the mission -style architecture is only a destination full of ambience and amenities for the less discerning. As to be expected with this sort of crime scene, some sleuths will be tracking the surrounding area, including an annual golf tournament at the Sandpiper Golf Club. At other times, sleuths will be picking up clues from expert witnesses or getting caught up in the daily maneuvering and evening deception. You, too, will solve the mysteries of risk management before the week is out. Overview Wednesday, October 27 11:00 AM - Optional Golf Tournament Noon to 5:00 PM - Optional Conference Session on Employment Law Thursday, October 28 7:00 AM to 6:00 PM - Keynote, Conference Activities, and Sessions Friday, October 29 7:00 AM to Noon - Conference Activities and Conclusion Click here to register. https://www.cjpia.org/4dcgi/events/rm_home. shtm] -. I L 14 8/26/2010 California JPIA Page 2 of 2 Conference registration includes two days of sessions and materials, breakfast for both days, a Wednesday dinner, and a Thursday lunch. Wednesday golf or pre -conference session are optional activities. Registration Early Regular Thru 8/26 8/27 thru 9/23 Members Free Free Non -Members $320 $370 Note: the registration deadline for all conference activities is September 23, 2010. Any and all conference fees must be received by that date. Located on the California Central Coast, Fess Parker's Doubletree Resort is 90 miles north of Los Angeles, and 360 miles south of San Francisco. Designed in the Spanish style Santa Barbara is famous for, this impressive oceanfront resort is an uncomplicated and relaxing destination for the 2010 California JPIA Risk Management Conference. The California JPIA group rate, available October 26 thin 28 only, is $169 per night on a space available basis. The Authority has secured a reduced rate of $5.00 per night for parking. Make your room reservations directly by calling the Foss Parker's Doubletree Resort at 800-879-2929, or by using the internet link for resort reservations provided on the Authority's website. The resort address is 633 East Cabrillo Boulevard, Santa Barbara, CA 93103. Click here to make your reservation today! This year's tournament will be held at the Sandpiper Golf Club on the edge of the Pacific Ocean. It is rated "one of the top 25 public golf courses in the country" by Golf Digest, and is only a 20-minute drive north of the resort. The tournament fee of $125 includes 18 holes of golf, cart, and box lunch. Register for golf while registering for the conference. In order to ensure the success of the 2010 Risk Management Conference, all registrants must adhere to strict guidelines regarding cancellations and no- shows. Doing so will enable better planning for instructors, catering, room space, and conference materials. As such, all cancellations postmarked on or before September 23, 2010 will automatically receive a full refund for any fees paid. Members Please Read If you cancel your registration after September 23, 2010, you will be subject to a $300 cancellation fee, even though there was no charge for registration. You will also forfeit any fees paid for golf, dining, or guest activities, or be billed for owed fees. In addition, if you are a no-show at the conference, you will be subject to the same conditions. To avoid any cancellation or no- show fees, any registration may be transferred to another person from the same agency, upon written notification to the Authority prior to October 27, 2010. Non -Members Please Read If you cancel your registration after September 23, 2010, you will be subject to a $300 cancellation fee, which will be adjusted against any fees already paid. You will also forfeit any fees paid for golf, dining, or guest activities, or be billed for owed fees. In addition, if you are a no-show at the conference, you will be subject to the same conditions. To avoid any cancellation or no-show fees, any registration may be transferred to another person from the same agency, upon written notification to the Authority prior to October 27. 2010. a.. 275 https://www.cjpia.org/4dcgi/events/rm_home.shtml 8/26/2010 04aumw y OF TN4 COUNCIL/RDA MEETING DATE: September 21, 2010 ITEM TITLE: Adoption of a Resolution Accepting Cash Donations from Rutan and Tucker, Rosenow Spevacek Group, NAI Consulting, Inc., and Terra Nova Planning & Research, Inc. for the Employee Recognition Banquet RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: t STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council accepting cash donations from Rutan and Tucker, Rosenow Spevacek Group Inc., NAI Consulting, Inc., and Terra Nova Planning & Research, Inc. for the Employee Recognition Banquet. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On September 7, 2010, Rutan and Tucker, Rosenow, Spevacek Group Inc., NAI Consulting, Inc., and Terra Nova Planning & Research, Inc. provided the City of La Quinta with an announcement of their pledge to provide cash donations of $750, $750, $500, and $750, respectively, to be used for the purchase of door prizes. The banquet will be held on October 16, 2010 at the La Quinta Resort. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 276 1. Adopt a Resolution of the City Council accepting cash donations from Rutan and Tucker, Rosenow Spevacek Group Inc., NAI Consulting, Inc., and Terra Nova Planning & Research, Inc. for the Employee Recognition Banquet; or 2. Do not adopt a Resolution of the City Council accepting cash donations from Rutan and Tucker, Rosenow Spevacek Group Inc., NAI Consulting, Inc., and Terra Nova Planning & Research, Inc. for the Employee Recognition Banquet; or 3. Provide staff with alternative direction. Respectfully submitted, Bret M. Plumlee, Assistant City Manager — Management Services Approved for submission by: Thomas P. Genovese, City Manager 277 RESOLUTION NO. 2010- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ACCEPTING A CASH DONATION FROM RUTAN AND TUCKER, ROSENOW SPEVACEK GROUP INC., NAI CONSULTING, INC., AND TERRA NOVA PLANNING & RESEARCH, INC. FOR THE EMPLOYEE RECOGNITION BANQUET WHEREAS, on September 7, 2010, Rutan and Tucker, Rosenow Spevacek Group Inc., NAI Consulting, Inc., and Terra Nova Planning & Research, Inc. have generously made cash donations of $750, $750, $500, and $750 respectively, to the City for the Employee Recognition Banquet to be held on October 16, 2010, at the La Quinta Resort; and WHEREAS, the gifts were donated to the City and its personnel and were not given to or limited to the use of any particular employee or official; and WHEREAS, it is in the best interest in the City to accept the donations and to direct the City Manager to control distribution of the donations. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . The City of La Quinta hereby accepts the cash donations. 2. The City Manager is hereby directed to control distribution of said donations. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 21 s` day of September, 2010, by the following vote to : AYES: NOES: ABSENT: ABSTAIN: 278 Resolution No. 2010- Donations for Employee Recognition Banquet Adopted: September 21, 2010 Page 2 DON ADOLPH, Mayor City of La Quinta, California ATTEST: Veronica J. Montecino, CMC, CITY CLERK City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California r• 1 279 T4hf 4 4 a" COUNCIL/RDA MEETING DATE: September 21, 2010 ITEM TITLE: Approval of the Plans, Specifications and Engineer's Estimate and Authorization to Advertise the Adams Street, Miles Avenue, and Dune Palms Road Signal Interconnect Improvements for Bid, Project No. 2009-24 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the plans, specifications, and engineer's estimate (PS&E) and authorize staff to advertise the Adams Street, Miles Avenue, and Dune Palms Road Signal Interconnect Improvements for Bid, Project No. 2009-24. FISCAL IMPLICATIONS: The following are the approved funding sources and amounts for Adams Street, Miles Avenue, and Dune Palms Road Signal Interconnect Improvements: CMAQ: $354,000 RDA Project Area Number 1 : $86,000 Total Funding: $440,000 The following is the project's anticipated budget: Design: $15,000 Inspection/Testing/Survey $30,000 Construction: $354,000 Contingency: $41,000 Total Budget: $440,000 280 CHARTER CITY IMPLICATIONS: The project is partially funded with federal and Redevelopment Agency (RDA) funding. As such, the project is subject to prevailing wage requirements. BACKGROUND AND OVERVIEW: In April 2009, Coachella Valley Association of Governments (CVAG) issued a call for projects for Congestion Mitigation and Air Quality (CMAQ) eligible improvements. The total amount of CMAQ funding available was $2,180,000. On May 5, 2009, the City Council adopted a resolution of the City Council approving the submittal of an application to the CVAG for partial funding for the following five projects in order of priority: Project No. 1 — Traffic Signal Synchronization • Eisenhower Drive from Coachella to Calle Tampico; and • Calle Tampico from Eisenhower Drive to Washington Street Project No. 2 — Traffic Signal Synchronization • Adams Street from Westward Ho to Fred Waring Drive; • Miles Avenue from Adams Street to Dune Palms Road; and • Dune Palms Road from Miles Avenue to Fred Waring Drive Project No. 3 — City Owned Property PM-10 Stabilization • Use of contract farming on undeveloped property at SilverRock • Planting of Bermuda and Sudan grass on undeveloped areas not being farmed Project No. 4 — New Traffic Signal • Design and construct a new traffic signal at the intersection of Dune Palms Road and Retail Center Drive Project No. 5 — New Traffic Signal • Design and construct a new traffic signal at the intersection of Madison Street and Avenue 54 On December 7, 2009, CVAG's Executive Committee approved CMAQ funding, in the amount of $992,000, toward City project priorities 1, 2 and 5. On March 16, 2010, the City Council adopted a Resolution of the City Council of the City of La Quinta making certain findings pursuant to Health and Safety Code Section 33445(a) and authorizing the expenditure of funds toward the City's traffic signal synchronization improvements at various locations; appropriated funding and approved the inclusion of the Adams Street, Miles Avenue, and Dune Palms Road Signal interconnect improvements within the Fiscal Year 2009-2010 Capital Improvement Plan (CIP)• 281 On August 2, 2010, Caltrans District 8 approved the Environmental Document for the Adams Street, Miles Avenue, and Dune Palms Road Signal Interconnect Improvements. On August 12, 2010, staff submitted the Request for Authorization to Proceed with Construction and requested the federal funds, in the amount of $354,000 be obligated towards the Adams Street, Miles Avenue, and Dune Palms Road Signal Interconnect Improvements. The City's request was approved at Caltrans District 8 and submitted to Caltrans Headquarters for final approval. Funding obligation is expected within the next few weeks. The project cannot be advertised for construction until the City receives funding obligation and authorization to incur costs. The PS&E is now complete and is available for review within the City's Public Works Department. Contingent upon City Council authorization to advertise the project for bid on September 21, 2010 and notification of funding obligation in October, the following is the anticipated project schedule: City Council Approves PS&E Project is Advertised City Council Awards Contract Sign Contracts and Mobilize Construction (45 working days) Project Closeout FINDINGS AND ALTERNATIVES: September 21, 2010 October to November 2010 December 2010 January 2011 February to April 2011 May 2011 The alternatives available to the City Council include: 1. Approve the PS&E and authorize staff to advertise the Adams Street, Miles Avenue, and Dune Palms Road Signal Interconnect Improvements for Bid, Project No. 2009-24; or 2. Do not approve the PS&E and do not authorize staff to advertise the Adams Street, Miles Avenue, and Dune Palms Road Signal Interconnect Improvements for Bid, Project No. 2009-24; or 3. Provide staff with alternative direction. 282 Respectfully submitted, othy R on s n, P.E. Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager 283 T'itr4saQ" COUNCIL/RDA MEETING DATE: September 21, 2010 ITEM TITLE: Adoption of a Resolution Granting Conditional Approval of a Final Map and Subdivision Improvement Agreement for Tract Map No. 35996, Shea La Quinta, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: (5 STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement (SIA) for Tract Map No. 35996, Shea La Quinta, LLC. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tract Map No. 35996 is located to the south and west of the existing Trilogy project generally west of Monroe Street between Avenue 60 and Avenue 62 (Attachment 1). This residential development will consist of 36 single family lots on approximately 9 acres. On March 16, 2010, the City Council approved Tentative Tract Map No. 35996. The developer has requested the City Council's conditional approval of the Final Map (Attachment 2) which will allow thirty (30) days for completion of its processing. To date, the SIA (Attachment 3) has been executed by the developer but the associated ee„ al securities have not yet been received. The Final Map is technically correct, substantially complies with the approved tentative map, and is being routed for signatures. The developer expects that the associated securities and all signatures will be in place within the time allowed for its conditional approval. As a result, City staff has prepared a resolution which provides for conditional approval of the Final Map and SIA. The approval is contingent upon receipt within thirty (30) days of a technically correct Final Map suitable for recording by the County Recorder, with all required signatures (except the City Clerk and the City Engineer), associated securities, and any other requirements not expressly described here. Once these items are received, the City Clerk will affix the City seal to the Final Map and offer the Final Map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the Final Map will be considered disapproved and will be rescheduled for City Council consideration only after the required items have been received. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Adopt a Resolution of the City Council granting conditional approval of a Final Map and SIA for Tract Map No. 35996, Shea La Quinta, LLC; or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and SIA for Tract Map No. 35996, Shea La Quinta, LLC; or 3. Provide staff with alternative direction. Respectfully submitted, j thy R. J nas n, P.E. Public Works Dir tor/ City Engineer 285 Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement RESOLUTION NO. 2010- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING CONDITIONAL FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT APPROVAL OF TRACT MAP NO. 35996, SHEA LA QUINTA, LLC AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps; and WHEREAS, the City Council, as a matter of policy, allows a subdivider to have City staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items; and WHEREAS, the subdivider has demonstrated to City staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including City staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of City staff; and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration; and WHEREAS, the City Council relies on professional City staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional City staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 287 Resolution No. 2010- Shea La Quinta, LLC Adopted: September 21, 2010 Page 2 Section 1. The Final Map for Tract Map 35996 is conditionally approved provided the subdivider submits all required items on or before October 21, 2010. Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms to the tentative tract map, the Subdivision Map Act and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements and any other requirements not expressly described here to the City Engineer's satisfaction. A. Finalize the final Tract Map and obtain all necessary signatures. B. Place appropriate securities in accordance with the approved Subdivision Improvement Agreement. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this Final Map shall expire when City offices close for regular business on October 21, 2010. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 21 st day of September, 2010, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California 288 Resolution No. 2010- Shea La Quinta, LLC Adopted: September 21, 2010 Page 3 ATTEST: VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 289 TRACT MAP NO.35996 [CINITY MA NOT TO SCALE ATTACHMENT 1 290 m j.� ATTACHMENT x x 22. tit � x a o z N pO N om m ga. d All, A> � M w ZH € Oil OL lqqa 41 � ct Oh r^ °i5�9� �s2g1 S� gYJ do wF t� R V p �dji i29 p g € qIP a 10611 V TR Pan g533 9- .. T rya R€R aS. s SIR� € R dap 2 291 rYk «. •� r � n a �� N I`+� Y 19YIS � � LL bb o yq �LL o � � � o .9. 101 3AItl0 V3 l t F O " _- Na gig s8S -- 131tl18 N06pVW nva'v im+oa m—.n.�e x --�rve� U ml w asce' N I I I I I I I Q O O < B®M gy gin h Q M � $q O W UQ (7 } a S : 1 W F � 8 8 " w ��p � % �4 3➢MM B_n �- OM /pA(OIIitlL9 .UJM1i I 3AWU Y3N3 xn x1 yN10 WW%< OR LL<I 3- - e tt ] At.WW Qp R At1P,m x J Y ewll LWMX � a � e� a Ib I} 1 ].n, n iaBlmx � ry 36 LBV 1'Kt a 3.BIM[O X 3 IVj Shy \ 4 a Ilp]M X - II `o I H 1 1 I apba_ (u'¢9 ) AAA �-$—m �—rff-,w 1. a-sa/mmC `m N 0 V mNmmm Va dm 'tlIl —_�--__+ it m amis L inner-- S NIM3S 30 SSim I I �OZ I 1 I I o= o 6 W S S W«m Z 19 ATTACHMENT 3 C17Y of LA QUINTA SUBDIVISION IMPROVEMENT AGREEMENT TRACT MAP NO. 35996 ON -SITE IMPROVEMENTS THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this day of 20 by and between Shea La Quinta, LLC hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and submitted to City for final approval and recordation a final map or Tract map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 35996 (the "Tract") pursuant to the provisions of Section 66410, at seq. of the California Government Code (the "Subdivision Map AcP'). The Subdivision Map Act and City ordinances and regulations relating to the filing, approval and recordation of subdivision maps are sometimes collectively referred to in this Agreement as the'Subdivision Laws." B. A tentative map of the Tract has been approved subject to the Subdivision Laws and to the requirements and conditions contained in the City Council Resolution No. 2010-021 (the "Resolution of Approval"). The Resolution of Approval is on file in the office of the City Clerk and is incorporated into this Agreement by reference. C. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). D. The Improvements have not been installed and accepted at this time. E. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. In consideration of approval of a final map for the Tract by the City Council, Subdivder desires to enter into this Agreement, whereby Subdivider promises to install and complete, at Subdividers own expense, all the public improvement work required by City in connection with the proposed Tract. Subdivider has secured this Agreement by improvement security required by the Subdivision Laws and approved by the City. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish complete original improvement plans for the construction, installation and completion of the Improvements meeting the requirements of the City Engineer. The Improvement Plans for the Tract shall be maintained on file in the office of the City Engineer and shall be incorporated into this Agreement by reference. All references in this Agreement to the Improvement Plans shall include reference to any specifications for the Improvements as approved by the City Engineer. 2. Improvements. Subdivider shall construct the Improvements required to be constructed or agreed to be constructed under the Resolution of Approval and this Agreement as more specifically described in Exhibit "A." attached hereto and expressly made a part hereof by this reference, and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. Subdivder shall at all times guarantee Subdivider's performance of this Agreement by furnishing to City, and maintaining, good and sufficient security as required by the Subdivision Laws on forms and in the amounts approved by City for the purposes as follows: A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ('Participatory Improvements"), and payment of plan check and permit fees. The performance security shall also include good and sufficient security in the amount of �me 2`�n one hundred percent (100%) of the estimated cost of setting subdivision monuments as stated hereafter in this Agreement ("Monumentation Security"). A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as'Warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition precedent to City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation, Participatory Improvements, or Private Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. B. Improvement security shall conform with Section 66499 of the California Government Code and may be one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, in a form acceptable to and approved by the City Attorney, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or Tract map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least twenty percent (20%) of the financing for the Improvements. z�a 297 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal one hundred percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. The securities required by this Agreement shall be kept on file with the City Clerk. The terns of the security documents specified in this Agreement are incorporated into this Agreement by this reference. If any security is replaced by another approved security, the replacement shall be filed with the City Clerk and, upon filing, shall be deemed to have been made a part of and incorporated into this Agreement. Upon filing of a replacement security with the City Clerk, the former security may be released. The City Engineer shall approve replacement of security. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, Tract map or waiver of Tract map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.13., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall, deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement. G. Security shall be released in the following manner. 3d8 1098 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of Section 10 of this Agreement. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent.(10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) No security given for the guarantee or warranty of work shall be released until the expiration of the warranty period and until any claims filed during the warranty period have been settled. As provided in paragraph 13 of this Agreement, the warranty period shall not commence until final acceptance of all the work and improvements by the City pursuant to Paragraph 10. Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 6) City may retain from any security released an amount sufficient to cover costs and reasonable expenses and fees, including reasonable attomeys' fees. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 6. Completion of Improvements Inspection. 6.1 Construction of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise 409 299 improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 6.2 Inspection. Subdivider shall at all times maintain proper facilities and safe access for inspection of the public improvements by City and to the shops wherein any work is in preparation. Upon completion of the work, the Subdivider may request a final inspection by the City Engineer or the City Engineer's authorized representative. If the City Engineer or the designated representative determines that the work has been completed in accordance with this Agreement, then the City Engineer shall certify the completion of the public improvements to the City Council. No improvements shall be finally accepted unless all aspects of the work have been inspected and determined to have been completed in accordance with the Improvement Plans and City standards and accepted by the City as described in Paragraph 10 of this Agreement. Subdivider shall bear all costs of plan check, inspection and certification. 7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdividers control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall fumish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, at sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdividers engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for Improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are detemfined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions set forth in the Resolution of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 12, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Iniury to Improvements. Until such time as the Improvements are accepted by City in accordance with Paragraph 10, Subdivider shall be responsible for and bear the risk of loss to any of the improvements constructed or installed. Until such time as all Improvements required by this Agreement are fully completed and accepted by City, Subdivider will be responsible for the care, maintenance of, and any damage to such improvements. City shall not, nor shall any officer or employee thereof, be liable or responsible for any accident, loss or damage, regardless of cause, happening or occurring to the work or improvements specified in this Agreement prior to the completion and acceptance of the work or improvements. All such risks shall be the responsibility of and are hereby assumed by Subdivider. 5 of 300 12. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 13. Public Improvement Warranty. Subdivider hereby guarantees the public improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. If within the warranty period any work or improvement or part of any work or improvement done,furnished, installed, constructed or caused to be done, furnished, installed or constructed by Subdivider fails to fulfill any of the requirements of this Agreement or the improvement plans and specifications referred to herein, Subdivider shall without delay and without any cost to City, repair or replace or reconstruct any defective or otherwise unsatisfactory part or parts of the work or structure. Should Subdivider fail to act promptly. or in accordance with this requirement, Subdivider hereby authorizes City, at City's sole option, to perform the work twenty (20) days after mailing written notice of default to Subdivider and to Subidivider's Surety, and agrees to pay the cost of such work by.City. Should City determine that an urgency requires repairs or replacements to be made before Subdivider can be notified, City may, in its sole discretion, make the necessary repairs or replacement or perform the necessary work and Subdivider shall pay to City the cost of such repairs 14. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 15. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed, or commenced and diligently pursued, within sixty (60) days after written notice of default from City, then City may perform the obligation, and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 16. Iniury to Public Improvements, Public Property or Public Utility Facilities. Subdivider shall replace or have replaced, or repair or have repaired, as the case may be, all public improvements, public utilities facilities and surveying or subdivision monuments which are destroyed or damaged as a result of any work performed under this Agreement. Subdivider shall bear the entire cost of replacement or repairs of any and all public or public utility property damaged or destroyed by reason of any work done under this Agreement, whether such property is owned by the United States or any agency thereof, or the State of California, or any agency or political subdivision thereof, or by City or any public or private utility corporation or by any combination of such owners. Any repair or replacement shall be to the satisfaction, and subject to the approval, of the City Engineer. 17. Indemnification. a. Neither City nor any and all of its officials, employees and agents ("Indemnified Parties') shall be liable for any injury to persons or property occasioned by reason of the acts or omissions of Subdivider, its agents or employees in the performance of this Agreement. Subdivider further agrees to protect and hold harmless Indemnified Parties form any and all claims, demands, causes of action, liability or loss of any sort, including, but not limited to, attorney fees and litigation expenses, because of, or arising out of, acts or omissions of Subdivider, its agents or employees in the performance of this Agreement, including all claims, demands, causes of action, liability, or loss because of, or arising out of, in whole or in part, the design of construction of the Improvements. This indemnification and agreement to hold harmless shall extend to injuries to persons and damages or taking of property resulting from the design or construction of said subdivision, and the public improvements as provided herein, and in addition, to adjacent property owners as a consequence of the diversion of waters from the design or construction of public drainage systems, streets and other public improvements. 6 a(e 301 b. Acceptance by City of the Improvements shall not constitute an assumption by City of any responsibility for any damage or taking covered by this paragraph. City shall not be responsible for the design or construction of the subdivision or the improvements pursuant to the approved Improvement Plans or map, regardless of any negligent action or inaction taken by City in approving the plans or map, unless the particular improvement design was specifically required by City over written objection by Subdivider submitted to the City Engineer before approval of the particular improvement design, which objection indicated that the particular improvement design was dangerous or defective and suggested an alternative safe and feasible design. Except as may be provided above, City shall not be liable for any negligence, nonfeasance, misfeasance or malfeasance in approving, reviewing, checking, or correcting any plans or specifications or in approving, reviewing or inspecting any work or construction. Nothing contained in this paragraph is intended to or shall be deemed to limit or waive any protections or immunities afforded by law to City or any and all of its officials, employees and agents ("Indemnified Parties"), by virtue of city's approval of the plan or design of the Improvements, including without limitation the protections and immunities afforded by Government Code Section 830.6. After acceptance of the improvements, Subdivider shall remain obligated to eliminate any defect in design or dangerous condition caused by the design or construction defect; however, Subdivider shall not be responsible for routine maintenance. Provisions of this paragraph shall remain in full force and effect for ten (10) years following the acceptance by City of the Improvements. It is the intent of this paragraph that Subdivider shall be responsible for all liability for design and construction of the Improvements installed or work done pursuant to this Agreement and that city shall not be liable for any negligence, nonfeasance, misfeasance or malfeasance in approving, reviewing, checking, or correcting any plans or specifications or in approving, reviewing or inspecting any work or construction. The Improvement Security shall not be required to cover the provisions of this paragraph. 18. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which documents) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 19. Severability. In the event that a court of competent jurisdiction determines that any provision or provisions of this Agreement are unenforceable, all provisions not so held shall remain in full force and effect. 20. Subdivider No Agent of City. Neither Subdivider nor any of Subdividers agents, employees, or contractors are or shall be considered to be agents of City in connection with the performance of Subdivider's obligations under this Agreement. 21. General Provisions. A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. ' 7ae 302 F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. G. Time is of the essence in the performance of each and every provision of this Agreement. H. The Recitals to this Agreement are hereby incorporated into and expressly made a part of the terms of this Agreement. 1. This Agreement constitutes the entire agreement of the parties with respect to the subject matter. All modifications, amendments, or waivers of the terms of this Agreement must be in writing and signed by the appropriate representatives of the parties. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: Cityof La Quinta 78495 Calls Tampico La Quinta, CA 92253 760(777-7075 Thomas P. Genovese, City Manager ATTEST: City Clerk Local Address Shea La Quinta, LLC 60-800 Trilogy Parkway La Quinta, CA 92253 (760) 2754892 By: Title: Date �Q5.515rA.tr SE�P/1P1.�1-riXs By:ate Title: Al p/ Reviewed and Approved: City Engineer Approved as to Form: City Attorney Date eas 303 Exhibit A SECURITY —TRACT MAP NO. 35996 ON -SITE IMPROVEMENTS Improvements designated as 'Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the Tract and shall not reduce total performance security below the amount necessary to complete the Improvements. plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required Tract improvements are complete and accepted by the City Council. Improvement Description Rough Grading/PM10/SWPPP Street Improvements Storm Drain Domestic Water Sanitary Sewer Dry Utilities Basin Landscaping Retaining / Garden Walls Monumentation Totals Standard 10% Contingency Total Construction Cost Professional Fees, Design 5% Professional Fees, Const 10% Bond Amount Performance Labor & Materials $ 181,965.00 $ $ 216.166.00 $ $ 51,475.00 $ $ 115,300.00 $ $ 114,210.00 $ $ 140,075.00 $ $ 175,623.00 $ $ 440,175.00 $ $ 6,000.00 $ $ 1,440,989 $ $ 144,099 $ $ 1.585.088 $ $ 79,254 $ 158,509 $ 1,822,851 e afB 304 CALIFORNIA ALL-PURPOSE State of California County of On A r before me, 5 who proved to me on the basis of satisfactory evidence to be the personV) whose name( sire subscribed to the within instrument and acknowledged to me that 4sheRhey executed the same in it S 11er/their authorized capaci%09), and that by &efteir signatureW on the B. A. MONROY instrument the persorlW, or the entity upon behalf of Commission ar 1864375 = which the person,(s) acted, executed the instrument. i r Notary Public - California a RiversideCounty My Comm.7 i under PENALTY OF PERJURY under the laws Expires EaDires Oct 8, 2013' certify of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and off ial seal. Plane Notary SeN Aboe Signature greture of Notary OPTIONAL Though the information below is not required bylaw, it may prove valuable to persons relying on the oc ment and could prevent frsudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: 5u R DIy Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: ❑ Individual - Number of Pages: Signer's Name: ❑ Individual ❑ Corporate Officer—Title(s): ❑ Corporate Officer —.Title(s): ❑ Partner —❑ Limited ❑ General _ _ ❑Partner—❑ Limited ❑ General rTopof ❑ Attorney in Fact > ❑ Attorney in Fact El❑ TrusteeTrustee Top of thumb here mb here ❑ Guardian or Conservator ❑ Guardian or Conservator ❑ Other: ❑ Other: Signer Is Representing: Signer Is: Representing: C2 NWE WNotary As iatip'Mg Oe Sao Ave.,P.O.DM2402•Chats.cr .CA91313.24M-• ..Nation ry.orp 1tem*M7 Reoukr.Ca97d4Free1-8M8766827 395 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of 1 r: ggSI D On L Ne before me, _�M ol,'" 1 DT Pt 2� Bert tfame,, Tu, the er personally appeared Namels) of Sgnerts) who proved to me on the basis of satisfactory evidence to be the person) whose name), s are subscribed to the �'t�hin instrument and acknowle ed to me that heAhey executed the same in 1 'Is�iedtheir authorized g8. A. MONaOy capacity(ie�f, and that 6y 'I�er/their signature(sj on the Commlaalon a'li 4 5 2: instrument the persoo(s), or the entity upon behalf of Notary Public - California z which the ere > p op(s) acted, executed the instrument. Riverside County ' M Comm: Expires oct 8.2013+ 1 certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and off'cial seal. Place Notary Seal Above Signature)* gnaNle a Mmry Pu OPTIONAL' Though the information below is not required bylaw, if may prove valuable to persons relying on the c ument and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Document Date: Signer(s) Other Than Named Above: Capacity(les) Claimed by Signer(s) of Pages: Signer's Name: Signer's Name: ❑ Individual ❑ Individual ❑ Corporate Officer —Title(s): ❑ Corporate Officer—,Title(s): ❑ Partner —❑ Limited ❑ General _ ❑Partner—❑ Limited ❑ General - ❑ Attorney in Fact _ • • • ❑ Attorney in Fact _ _11211 =• ❑ Trustee Top of thumb here ❑ Trustee Top of thumb here ❑ Guardian or Conservator ❑ Guardian or Conservator • Other: ❑Other. Signer Is Representing: Signer Is Representing: 02007%Na Notary AssoaabDn•935 Sota Ave.,P.Omc.S02•C7le6 Mr .CAa1313-2Co2,w .Mt Notaryorg Item415907 rieoNer.U17.1Wm.1-M-876-6627 306 COUNCIL/RDA MEETING DATE: ITEM TITLE: Authorization of Overnight Travel for One Member of the City Council to Attend the National League of Cities 2010 Congress of Cities Conference and the National League of Cities Board Meeting to be Held November 30 to December 4, 2010 in Denver, Colorado RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve authorization of overnight travel for Council Member Henderson to attend the National League of Cities 2010 Congress of Cities Conference and the National League of Cities Board Meeting to be Held November 30 to December 4, 2010 in Denver, Colorado. FISCAL IMPLICATIONS: The Fiscal Year 2010/2011 Budget has allocated funds for travel, training, and meetings for the City Council. Funds for this conference attendance are available in the Legislative Program's Travel, Training, and Meetings account (#101-1001-41 1.51- 01). Expenditures for this conference are estimated as follows: Registration $ 415 Travel (flight, ground transportation and parking) $ 440 Hotel (5 nights) $ 1225 Meals (5 days x $75) $ 375 TOTAL $2,455 CHARTER CITY IMPLICATIONS: None. 307 BACKGROUND AND OVERVIEW: The National League of Cities (NLC) will be holding their Congress of Cities Conference, entitled "Solutions for Moving Communities Forward" at the Colorado Convention Center in Denver, Colorado November 30 to December 4, 2010. The conference will feature a variety of sessions and discussion forums on topics such as, Economic Development, Infrastructure, Public Finance, Public Safety, Sustainability, and Implementing Policies and Programs. The NLC Board is also scheduled to meet during the conference. Council Member Henderson is a member of the board and has expressed an interest in attending this conference. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Approve authorization for overnight travel for Council Member Henderson to attend the National League of Cities 2010 Congress of Cities Conference and the National League of Cities Board Meeting to be Held November 30 to December 4, 2010 in Denver, Colorado; or 2. Do not approve the request for overnight travel; or 3. Provide staff with alternative direction. Respectfully submitted, KA W� �n,� Wanda Wise -Latta, Executive Assistant Approved for submission,/by: Thomas P. Genovese, City Manager Attachment: 1 . National League of Cities 2010 Congress of Cities Conference flyer 308 _..._mm ATTACHMENT 1 Mobile Workshops Regional Collaboration: Learn from the Denver Experience Wnrer and., in In, deea,. sewn and doge, ore n Omry bloody d rmlornl nobboimlma Am ore cat dwNlled and is l' nl esnomiee and.mo seeks., Abblle-ts,r -11 lmlud. F-T.. H Loma Spwm B Tons Qkmsd@,iondi Lived, Seskin b R,],,$atmms fraxi Pub r✓Powm &Iemlhc Culmrd FOCJmer these PomenNps RneNlrbn hossin moon Iflire I 16 MuLiNMaI Lansptwnon Nazr and Curti Coolnlm ruMing Reure dst Fositinez bw+y, SY,plewn and Fllnlmon, Nononol Rinxi Eni bbommy p„ rmnwa no -no, soi RCCOL }I'- n-i MN'o'eeb oluoyNuead IOC, seppp amber ouapoN N O 1 L I S O d X g 17 S3I.LID AID SS31dDNOD t Sapp 10 01161301 IDuopDN National League of Cities CONGRESS OF CITIES F E x v o S t T 1 0 N Solutions For Moving Communities Forward November 90 - December 4 Colorado Convention Center Dan... Colorado REGISTER NOW TO SECURE LOWER RATES AND PRIME HOUSING -1 am ds""in wdmme mnnklpaul raC m--re-.", se tv-'e, olo. lr I..1-1 tin oott ythat ry Zia, nla r,, r is r ive -1 ao me be., i xism r I., dapw6 m ed oltimaiAr pn, in"n, oew oso.-Er-1-'s. teen w Hele lld, even o.e' C.IeAdn ATTEND THE 2010 CONGRESS OF CITIES AND EXPOSITION Immerse yourself in real -world programs and projects from cities in Colorado and across America. Come to Denier do Shan and learn ham mcne ma, 4,000 paruagon Explore evamkes or notable r glonol aolkMmnw or l aher model progmmrin and around Denier 4mn from doanrs of mssiorrs on ki oniml to rin-ctglltles Choose ham v.o drys of Leadership Lmnmg Inninro Sommer, Connect wlrh NLZ staff d an— gnextlons above what Is hoppen., across Ike notion and on Coli Hill Room the Erposplan Hall wish rare than 2W vendors Vol NLC Enterprise Ro,- Pmmer boolks, presemmg pmdmms and mrviws that bong wlnnm, and swings ro mrst ®•n.:{ I,.I. .L309 b mmnnauewmry,m r.mm novel aInd Mr. ` '` Ni Patent Ist 01anid on, eari Colilmmo PRELIMINARY AGENDA 1— f— n the 61ds engagement and Imoble and wsbinoble communise.. Moira Conference Acfivities Ne-cor6.rc.activities: Wednd,, D.be, I Tuesdq, November 30 . �✓d " ., P., , o " .' . PA iy 1, kfl oj Mlkl1 h» ",m) nurdm, December 2 •1'1' , I ", Wedn.&, December I A 0 1- j., I I S--r fd1 -" k, lfdey oprons lA&Lll,I faa mrnndl rc Pa,I, zl FnI December 3 COMPLIMENTARY SEMINAR I Ic December 4 6.r d experience solutions in action Registration Rates* I l rough September 15) NUC & 1-i M,-b,, $415 S-1 M..w.pil lvgue Member $525 N.. Mb�r rm, A $595 $375 Register online NOW for S'.d— �" $175 great savings! Y..,h Dd, Y..'h Cha' $100 $IW $80 Housing Rates* HOTEL SGL DBL TRIP QUAD C_ �' N $119 $119 $139 S09 Dt ... M,rriocr $201 $201 $221 5241 Grand "' Un— $10 $189 5209 $229 IV—Garden I- S09 $199 — H,tt Rqcnq D ..... $209 $209 $229 4249 Sh D $160 $16O $180 $200 WntIn Ub.' G,' SIS9 $189 $209 $229 . . ....... ... . Sponsorship/Exhibifing: Connect with INDIC members .1 — inknnanen A— —k— —.hi, opw I.-i ...... a C,.,hi. Cwick n cwic4@dcorg or (2.) 42631 BT, To L.. ... abo.t -hibi d., _ G* 9a r a' crtl' " (103) 671394, ICMM� ' NATIONAL- UEACUF VS .. r 3A T4ht 4 XP Qu&rO COUNCIL/RDA MEETING DATE: September 21, 2010 ITEM TITLE: Approval of the 2010 Conflict of Interest Code Biennial Notice RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: J_1_ STUDY SESSION: PUBLIC HEARING: Approval of the 2010 Conflict of Interest Code Biennial Notice. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Political Reform Act requires every local government agency to adopt a unique conflict -of -interest code which lists designated employees within the agency that make or participate in making governmental decisions that could affect their personal economic interests. Every two years, the Act also requires every local government agency to review its conflict of interest code. A Biennial Notice for the city's conflict of interest code is due to the City Council for review no later than October 1, 2010. Staff has prepared the required notice which is attached for the City Council's review and approval (Attachment 1). Necessary amendments to the city's conflict of interest code must be forwarded to the City Council within 90 days of approving the Biennial Notice. Staff will submit an 311 ordinance with the necessary amendments to the conflict of interest code for the City Council's review on December 7, 2010. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the 2010 Conflict of Interest Code Biennial Notice; or 2. Do not approve the 2010 Conflict of Interest Code Biennial Notice; or 3. Provide staff with alternative direction. Respectfully submitted, Veronica J. Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. 2010 Conflict of Interest Code Biennial Notice " 312 ATTACHMENT 2010 Multi -County Agency Biennial Notice Name of Mailing Addressee -BD La a� u-I Aa t LA CIaal47 Contact Persom Vg= ale_ ii<"! dOOffice Phone No: 7%D ' 77-7b0� E-mail: l%iMQ?It2:LafInA 6-Ql41itia.orG Fax No: i& D--7-17-7/07 J Accurate disclosure is essential to monitor whether officials have conflicts of interest and to help ensure public trust in government. This agency has reviewed its conflict -of -interest code and has determined that (check one box): pd An amendment is required. (Check all that apply.) Substantive 17llnclude new positions (including consultants) that must be designated O Delete Positions that manage public investments from the list of designated positions O Revise disclosure categories O Other (describe) Non -Substantive 0 Revise the titles of existing positions O Modification of any provision of a code, provided no disclosure or disqualification obligations are disturbed O Delete titles of positions that have been abolished O Other (describe) ❑ Code is currently under review by the code -reviewing body. ❑ No amendments necessary. Verification The agency's code accurately designates all positions that make or participate in the making of governmental decisions; the disclosure assigned to those positions accurately requires the disclosure of all investments, business positions, interests in real property, and sources of income that may foreseeably be affected materially by the decisions made by those holding designated positions. The code includes all other provisions required by Government Code section 87302. Signature of Chief Executive Officer Date All agencies must complete and return this notice, including agencies whose codes are currently under review. Please return this notice no later than October 1, 2010, to: Fair Political Practices Commission 428 J Street, Suite 620 Sacramento, CA 95814 (866) ASK-FPPC Fax (916) 322-3711 313 California Fair Political Practices Commission www.fppc.ca.gov1866-ASK-FPPC 612010 Titw °F 4Q9,,a COUNCIL/RDA MEETING DATE: September 21, 2010 ITEM TITLE: Approval of Professional Services Agreement with Leighton Consulting, Inc. for Materials Testing Services RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: t D STUDY SESSION: PUBLIC HEARING: Approve a Professional Services Agreement with Leighton Consulting, Inc. for materials testing services and authorize the City Manager to execute the contract. 444W«li►i IRWV1101ZRI None for this action; these services will be paid on a time and material basis. Costs for materials testing are included within each project's budget in the Capital Improvement Program (CIP). CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On July 6, 2010, City Council authorized staff to distribute a Request for Proposal (RFP) for materials testing services for capital improvement projects. The City received 11 proposals in response to its RFP. Staff reviewed the proposals and recommends that the City enter into a Professional Services Agreement (PSA) with Leighton Consulting, Inc. for materials testing services. Attachment 1 is the PSA for materials testing services which calls for an initial two- year term beginning September 22, 2010 and ending September 21, 2012, with an option for up to two additional one-year terms (extended term) upon mutual agreement by both parties. 314 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a Professional Services Agreement with Leighton Consulting, Inc. for materials testing services and authorize the City Manager to execute the Agreement; or 2. Do not authorize staff to enter into a Professional Services Agreement with Leighton Consulting, Inc. for materials testing services; or 3. Provide staff with alternative direction. Respectfully submitted, othy R. Public Works Dire or/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Professional Services Agreement for Materials Testing Services with Leighton Consulting, Inc. 315 ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"1, a California municipal corporation, and Leighton Consulting, Inc. ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Materials Testing Services, as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 0'. 316 1.5 Care of Work and Standard of Work. a. Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. b. Standard of Work. Consultant acknowledges and understands that the services and work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant's services and work will be held to a heightened standard of quality and workmanship. Consistent with Section 1.4 hereinabove, Consultant represents to City that it holds the necessary skills and abilities to satisfy the heightened standard of work as set forth in this Agreement. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation"). The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary w• 317 expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. The term of this agreement shall commence on September 22, 2010 and terminate on September 21, 2012 (initial term). This agreement may be 318 extended for two (2) additional 1-year terms upon mutual agreement by both parties (extended terms). Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Thomas C. Benson, Jr., P.E., G.E., President/CEO It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Timothy R. Jonasson, Public Works Director/City Engineer or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions, which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or 319 employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE AND INDEMNIFICATION. 5.1 Insurance. Prior to the beginning of and throughout the duration of the Work performed under this Agreement, Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured (on the general liability policy only) shall be delivered to and approved by City prior to commencement of the services hereunder. The following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A -:VI: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) $2,000,000 (general aggregate) Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Errors and Omissions Liability $1,000,000 (per claim and aggregate) Workers' Compensation (per statutory requirements) 320 Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against negligent acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. a. General Indemnification Provision. 1. Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are cause in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit C without the written consent of the Consultant. 2. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsultants of Consultant. 3. Standard Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. 322 4. Indemnity Provisions for Contracts Related to Construction. Without affecting the rights of City under any provision of this agreement, Consultant shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City. b. Indemnification Provision for Design Professionals. 1. Applicability of Section 5.2(b). Notwithstanding Section 5.2(a) hereinabove, the following indemnification provision shall apply to Consultants who constitute "design professionals" as the term is defined in paragraph 3 below. 2. Scope of Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless City and City's agents, officers, officials, employees, representatives, and departments ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, any subconsultant, anyone directly or indirectly employed by them or anyone that they control. 3. Design Professional Defined. As used in this Section 5.2(b), the term "design professional" shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. 323 b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 5.4 General Conditions pertaining to provisions of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992, or its equivalent. Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 324 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right , but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 8. Certificate(s) are to reflect that the insurer will provide thirty (30) days notice to City of any cancellation of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City. 10. Consultant agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 11. Consultant agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City, If Consultant's existing coverage includes a deductible or self -insured retention, the 325 deductible or self -insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. 12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 17. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given 326 policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be 327 delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's 328 right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.7. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 329 7.8 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. >� 330 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Thomas P. Genovese City Manager 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92247-1504 To Consultant: Leighton Consulting, Inc. Attention: Lisa Battiato, PG, CEG Senior Project Geologist 42575 Melanie Place, Suite A Palm Desert, CA 92211 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. 331 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager Date ATTEST: Veronica J. Montecino, CMC, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT: Leighton Consulting, Inc. By. Name: rr vt4.40 C ,9n4oAl VT. Title: PR&'S?00Nf /CFFC Date: 9z3 t 0/ O W. 332 Exhibit A Leighton Cbdaulting, Ift .a LEIGH`!Ou Sk'4�P..00.a6Vn'tiY August 5,2010 Proposal No. P612-00556 City of La Quints Public Works Department 78-495 Calle Tampico Attention: Mr. Bryan McKinney, Principal Engineer Subject: Cost Proposal for On -Call Materials Testing Services Various Projects in the City of La Quinta In response your Request for Proposals, Leighton Consulting, Inc. (Leighton) is pleased to present this cost proposal to provide materials testing services to the City of La Quinta on various City projects for a two-year term beginning September 7, 2010. We understand that two one-year extensions may also be applied to the agreement at the City's discretion. This cost proposal is based on information provided in the Request for Proposals (RFP) to Provide Materials Testing Services issued July 6, and Addendum I dated July 22, 2010. PROJECT DESCRIPTION Based on the referenced RFP, the materials testing services will be required -for various public works projects including street improvements. Therefore, the cost proposal provides hourly rates of services that were listed in the RFP and additional items which may be utilized by the City on, roadway work, utility trench backfill, sidewalks, and other typical public works projects. The listing is based on our experience with similar projects throughout the Coachella Valley. Although testing and inspection services are provided as a responsive service, dictated by the construction pace and efficiency, at Leighton, we pride ourselves on providing outstanding responsive service as effectively as possible. We will work with the City Project Manager and Project Inspector and/or contractors to reduce standby time and multiple site visits as much as possible. 42575 Melanie Place, Suile A Palm Desert, CA 92211 (760) 776-4192 c Fax (760) 776-4080 = www.leightongrouP-coin 3 QyofLa Quints Matwa/a Te.Sb'n95ery P612-0056 AIWMW(o // mte6ars Ts// Ser&?s - AWUSt S. 2W PROPOSED SCOPE OF WORK A discussion of our anticipated scope of services during the'various public works projects is provided below. A cost breakdown is provided in Table I. Geotechnical Observation and Testing: We will provide part-time (as -needed) observation and testing of: subgmde, base, and asphaltic concrete; trench backfill compaction; curb and gutter subgrade; etc. We will work with the project inspector to make our site visits as effective as possible to keep project costs down. representative soil to detemtine:.laboratory maximum dry.density and optimum moisture content ("compaction curve"}; sand.equivalent determinations for shading sands; expansion and chemical properties of soils for paving and utility installation, respectively; R-value testing; and aggregate suitability. Leighton's laboratories are certified by Caltrans, ASTM, AASHTO, ICC, AWS/CWI and DSA. • Materials Testing and Inspection: Materials testing and inspection for the various projects will include; an ACI certified technician for concrete sampling, field testing and compression testing (ASTM C39) of PCC pavement sampling and testing of asphaltic concrete. We have also -included costs for supportive services such as mix design reviews and batch plant inspections, if necessary. All of our technicians are ACI and Calwans certified Professional Services/Project Management/Reporting: Ma. Lisa Battiato will be the prime professional contact for the City and will work. with the City Project Manager to develop an appropriate scope of services for each project. The City will also have the benefit of utilizing Leighton's vast pool of professionals which include an experienced Materials Engineers (RCE), California registered Geotechnical Engineers (PE & GE), California registered Engineering Geologists (CEG) who can provide technical input during project development and execution_ Ms. Battiato has provided geotechnical services for the City of La Quints in the past, is familiar with the City staff; and understands the City's procedures. She is prepared to provide the City of La Quinta with responsive and effective materials testing services from Leighton's Palm Desert office. Daily Field Reports of testing will be signed by the project inspector and distributed to the project team as designated by the City. Any non-compliance field or laboratory test results will be reported to the City Project Manager within 24 hours. 2 Leighton d 61yofLa QYinta Mareria/s Testing Services P612-00556 P.eoneal for mal/M imals Te_M'na serob r Awusi5, 2010 FEES AND TERMS The hourly rates provided include both non -prevailing wage rates and California prevailing wage rates for non-professional personnel. We have provided unit rates for the possible services anticipated for the various public works projects, A full 2010 Amended Fee Schedule is also provided herein for your reference. CLOSURE We appreciate the opportunity to provide this proposal. If you have any questio; t wtria ottr�pdate our scope of work, please call us at your convenience in office at (760) 834-6520, with our extensions and e-mail addresses noted below. Respectfully submitted, LEIGHTON CONSULTING, INC. Lisa A. Battiato, PG, CEO Senior Project Geologist Ext. 6520, IbattiatoQkightongroup.com I.AB//SIS/dlm Enclosures: (I) Table I — Breakdown of Estimated Fees (1) Amended 2010 Fee Schedule Distribution: (1) addressee or information our Palm. Desert. Simon I. Sadd, GE Principal Engineer Ext. 80137 ssand(a)]ei h¢ ioneroup.com htin i , MEN Exhibit B Prop. No. P61200556 Materials Inspection & Testing Estimated Budget La Quinta Materials Testing Services Unit Cost Unit Cost Extended Unit Quantity Non PW PW Cost Personnel - Caftrans Soils Technician - PW hours $70.00 $79.00 ` ACl/Caltrans Concrete Technician - PW hours $70.00 $79.00 ` Geotechnical Engineer . hours ' $168.00 unchanged Engineering Geologist hours $150.00 unchanged Administrative/Laboratory Reporting hours $66.00 unchanged ' _- Vehicle-Cbarge----------------hours- "---$-10.00-unchanged- - Laboratory Testing . Soils Max Den 4" Methods A & B (ASTM 01557) each - $164.00 unchanged ` Max Den 6" Method C (ASTM D1557) - each $215.00 unchanged ' Sand Equivalent ASTM D 2419ICTM 217 each ' $105.00 unchanged " Expansion Index (ASTM 0 4829-08) each $t31.00 unchanged ` Sulfate Screen each $32.00 unchanged ` Electrical Resistivity each $42.00 unchanged ` Chloride Content (CTM 422) each ' $68.00 unchanged " R-Value Untreated (CTM 301) each $279.00 unchanged ' R-Value Treated (CTM 301) each $338.00 unchanged. ' Aggregate Sieve Analysis of Fine & Course (ASTM C136) each " $135.00 unchanged ' Soundness Magnesium (ASTM C88) - each $225.00 unchanged " Grading & Specific Gravity (CTM 105) - each $80.00 unchanged ' Durability Index (CTM 229) each $200.00 unchanged ' CleanessofCourse Aggregate (CTM 227) each ' . $210.00 unchanged ` Materials Concrete Compression Testing (ASTM C39) each - $26.00 unchanged ' AC ExtractionP/oAC/Gradation (ASTM D2172/C136) each $195.00 unchanged ` AC Extraction/ %AC (ASTM D 2172) each $155.00 unchanged " AC Extraotlon/Gradation (ASTM_D 2172/C136) each ' $175.00 unchanged " Hveam (CTM 308) each '' $125.00 unchanged " Bulk Specific Gravity of Cores (ASTM D 1188) each ` $55.00 unchanged " Marshall Density Testing (Hveem) each $125.00 unchanged ' Materials Engineering Services Concrete Mix Design Review (existing) each ' $160.00 unchanged ' Batch Plant Inspection (4 hours ACI Technician) each ` $280.00 $316.00 ' Administrative/LaborityTest Reporting hour $66.00 unchanged ' " Estimated quantities and extended wsts will be deyebped for each pralect.based on the swpe of work and wnshuction schedule. The listed fees are based on Lerghotn§ 2010 Amended Fee Schedule for the City of La Wide and Proposaf P612.00556. M Amended 2010 PROFESSIONAL FEE SCHEDULE* For Cityr of La Quinta Projects PROFESSIONAL SERVICES Technical Staff Hourly Rate Soil/Fleld Technician (non -Prevailing Wage) ........................................................... .. $70 SolllFleld Technician (Prevailing Wage) **.: ............................................................................ 79 Materials Inspection Manager ................ . ............................. ......... ..................... ................. 94 Senior Staff EngineenfGao(ogilst/Scientist .......................................................... .................. 117 Operations Manager/Equipment Operator .................. ......................................................... 136 Project Engineer/Geolcglsysclentlst ............ ............................................... ....................... 136 Seffix Project Engineer/Geologist/Scientist........................................................... .............. 150 Principe)..... ... —'r ... I .............. ... I .............. r ........ I .................................................................... 163 SeniorPrincipal ......................... ................... ...................... .......................................... 207 Technical Support Staff Hourly Rate Project Administrator/Word Processor ....................................................................... --$66 Infornia.t[on Speciallist .............................................................................................................. 89 CADOperator .......................................................................... . ........................ ....................94 GISSpecialist ...................................................... ................................................................ 106 Miscellaneous Unit Rate Vehicleusage ................ ..................................................................... .................... ...... $10 Nuclear density gauge.. .................................... — .. . ............................................................. NO FTP site set up (project -specific) ............................................................ ....................... 75 each • Effective through September 7, 201after Mitch remaining work will be billed at then -current rates. "Subject to change based upon project advertised date and changes in California prevailing wage rates. 9W0 302 - 1-10 Leighton 42575Mdanie Place, Suite i Palm Desert, CA 92211 plOG&Leighton f 1760-776-4080 7 Leighton 2010 Fee Schedule UNIT RATE GEOTECHNICAL (SOILS) LABORATORY TESTING Task Classification and Index Properties Method Per Test 8002 Moisture Content ASTM D 2216 $20 8003 Moisture and Density (Ring Samples) - ASTM D 2937 30 8004 Moisture Content & Density (Shelby tube orrequires cutting) ASTM D 2937 40 8005 Atterherg Limits (3 points) - ASTM 04318 150 8006 Single Point i Non-plasfic ASTM D 4318 84 8024" Atterberg Limits (Organic) ASTM 0 2487/4315 182 8007 Visual dassification of point as non -plastic ASTM D 2488 11 8008 Particle Size: Sieve ONLY (1'✓rinch to #200) ASTM D 422 110 8023 Large Sieve (6-Inch to #200) ASTM D 422JCM 175 8009 Hydrometer ONLY ASTM D422 110 8010 Sieve.+ Hydrometer (63-inch sieve) ASTM D 422 185 8011 Dispersive Characteristics of Clay Soil {Double Hydramater) ASTM D 4221 89 8012 Specific Gravity: Fine (passing #4) ASTM D 8541 CTM 207 125 8014 Total Porosity — On Sheiby tube sample calculated from density & specific gravity 137 8015 - Total Porosity — On other sample 105 8016, Photograph of sample 11 8017 Shrinkage Limits (Wax Method) ASTM D 4943 126 8018 Pinhole Dispersion ASTM D 4647 210 8020 Percent Passing #200 Sieve wash ONLY ASTM D 1140 70 8021 As-Recelved Moisture and Density (-chunk' or carved samples) 58 8022 Sand Equivalent (SE) ASTM D 24191 CTM 217 105 Soil Chemistry and ComwEvity Method Per Test 8050 pH CTM CA Test 5321643 $42 8051 Electrical Resistivity —single point —in-situ moisture 42 - 8052 Minimum Resistivity (23 moisture content points) CTM CATest 5321643 89 8053 pH+ Minimum Resistivity CTM CA Test 5321643 131 - 8054 Sulfate Content - Gravimetrlc CTM CA Test 417 Part II 68 8055 Sulfate Screen _ HACH kit 32 8056 _ Chloride Content CTM CA Test 422 68 8067 Corrosion Suite: pH, Chlorfde, Aunimum Resistivity & Sulfate firravlmewc) . CTM CA Test 5321643 245 8058 Organic Matter Content ASTM 2974 63 Shear Strength - Method Per Test .807.0 Pocket Penetrometer $16 8072 Direct Shear (3 points) Consolidated Undrained-0.05in✓min. ASTM 03080 mod. - 285 8D73- Direct Shear (3 points) Consolidated Drained - 40.05 in✓min. ASTM D $080 " 345 8074 Residual Shear (price per each add4ional pass after shear) EM 1110-2-1906-iXA 70 8075 Remolding or Hand Trimming of specimens (3 points) 90 8076 Oriented or Block Hand Trimming (per hour) 58/hour . 8077 Daily equipment usage rate (after 2 days) 35/day 8079 Single Point Shear - 105 - BD80 Torsional Shear 620 - - Compaction and Pavement Subgrade Tests - Method Per Test 8094 Standard Proctor Compaction (Maximum Density), 4 points ASTM 0 698 8092 4 inch diameter mold Methods A and B $164 8093 6 inch diameter mold Method C 215 Modified Proctor Compaction (Maximum Density), 4 points ASTM D 1557-07 . 8100 4 Inch diameter mold Methods A and B 198 . 8101 6 inch diameter mold - Method C 245 8102 Check Point per point 65 Ab p1866-Leighton f1 760-77&4080 9060 302. 1-10 Leighton Leighton e" Leighton 12010 Fee Schedule. UNIT RATE GEOTECHNICAL (SOILS) LABORATORY TESTING (Continued) Task Compaction and Pavement Subgrade Tests (Continued) Method Per Test 8000 Relative Compaction of Untreated & Treated Soils & Aggregates CTM 216 - $.250 (Qaltrans CTM 216: Caltrans wet density compaction Curve) - 8103 Relative Density (0.1 cubic foot mold) ASTM D 4253, D 4254 236 8104 California Bearing Ratio (CBR)-3 point ASTM D 1883 Soo 8105 - i point' 184 Compaction (Maximum Density) should also be performed- not included in above prices 8090 R-Value - Untreated CTM 301 279 8091 R-Value - Lime or cement treated soils (<-7% additive) CTM 301 338 Consolidation and Expansion/Swell Tests Method Per Test 8140 Consolidation (11.foads up to 16ksf & unfoadto 0.25 with strain vs. ASTM D 2435 $195 load curve and one time-of-consoLdatfon curve) 8141 Each additional Time Curve 45 8t42 Eactraddidonafload/Ohio-atl-Wo-T-irr rT -- --�^--------- 42 8143 _ Erpansion Index (EI) - ASTM D 4829A8 131 8146 Swell/Collapse Test - Method A (Up to 10 looftnfoads w/o time curves) ASTM D 4546-A, 289 8146 Single Load Swell/Collapse Test - Method 8 (Seat bad and Inundate mW ASTM D 4546-B 105 8148 Collapse Potential of Soils ASTM D 5333 220 ' Sog-Cement Method per Test 8106 Moisture -Density Relations of Soil -Cement Matures ASTM D 558 $240 8107 Wet -Dry Durability of Soil -Cement Matures" ASTM D 559 1,205 8130 Compressive Strength of Molded Soil -Cement Cylinders' (per cylinder) ASTM D 1633 60 8161 Soil -Cement Remolded Specimen' (for shear strength, consolidation, etc) 236 `Compaction (ASTM D 558 maximum density) should also be performed - not included in above price r r•r 9OW3 , Leighton Leighton ...••, �-.�'.il i Safi.`. �•�+ Y �..v-�....1 lr l. �. !.f. i �V. :.:r .`1ll� .. �.:i: ,V. .. V-' .l a .. �:I� �} �.:.I. Leighton 12010 Fee Schedule MATERIALS TESTING AND INSPECTION SCHEDULE OF SERVICES Task Technician Services - Prevailing Wage" Non -Prevailing 6230 ACI Concrete/Rebar Tag & Sample $79 $70 6233a PachemeterSurvey 79 70 61 Schmidt Hammer Survey 79 70 6235a Moisture Testing 79 70 6236n In -situ surface Wenner soil resistance test (including equipment) .100 85 Mln Pull-out Test on Flnbadded Bolts, Anchors and Dowels (including equipment) 100 - 85 6238u Earth Anchor Hold Down Test (4 hour, full load application with 5 tests minimum) Quote upon request, site -specific 6239a Earth Anchor Hold Down Test (Prelude / short term with full load) Quote upon request, site -specific 6240a Coring concrete, masonry or asphalt in the geld Quote upon request, she -specific 6241a Sewing concrete, masonry or asphalt in the field Quote upon request, she -specific 6242 Pick-up and Delivery — (weekdays, per trip, <50 mile radius from Leighton office) . 80 - 6232 Coring and Sizing (in house, at Leighton laboratories) 80 n Portal to Portal Task Concrete Strength Characteristics . Method Per Test 7200 Concrete Cylinders (6-inch by 12-inch) -Compression ASTM C 39 $25 7201 Gunite /Shotcrete Cores (laboratory coring and testing only) ASTM C 42 60 7202 Lightweight Fill Concrete (34nrh by 6-Inch) - ASTM C 495 30 7203 Compression, Concrete or Masonry Cores (testing only) st inch diameter ASTM C 42 40 7220 Trimming concrete corns (per core) 20 7204 Splitting Tensile —64nch by 12inch cylinder ASTM C 496 50 7205 Flexural Strength of Concrete (pimple Beam with 3rd pt Loading) - ASTM C 78 65 7206 Mix Design, Determination of Proportions 250 7207 Mix Design, Review of Existing 160 7208 Laboratory Trial Batch with Slump, Unit Weight & Air Content ASTM C 192 457 7209 64nch by 124nch Cylinder, Make and Test (lab trial batch) ASTM C 192 25 7210 3tinch by e-inch Grout Prisms, Make and Test.(lab trial batch) ASTM C 192 25 7211 eanch by 64nch Flexural Beams, Make and Test (lab trial batch) ASTM C 192 65 7213 Cylinder molds, 6-inch by 12-inch, 2-Inch by 44nch, when not used with testing 3 7214 Unit Weight of Hardened Light weight Concrete ASTM C 567 .50 7215 Rapid Cure Concrete Cylinders Boil Method) ASTM C 684 5o 7218 Drying Shrinkage (Four Readings, up to 90 days, 3 bars) ASTM C 157 400 7217 Modulus of Elasticity/Poisson's Ratio 3-inch by 6-inch cores ASTM C 469 350 7378 Flexural Strength of Concrete (simple bearaw/ center point loading) t CTM 523 65 pI865-Leighton. fI 760-776-4080 9M 302 -1.10 Leighton Leighton 3401 Leighton 12010 Fee Schedule MATERIALS TESTING AND INSPECTION SCHEDULE OF SERVICES (Continued) Task Aggregate Properties Method Per Test 7240 Sieve Analysis of Fine and Coarse Aggregate ASTM C 136 $135 7241 Slave Analysis-Fner than #200 (Wash) ASTM C 117 - 90. 7242 LA Rattler -Smaller Coarse Aggregate < ASTM C 131 165 7243 LA Rattier -Larger Coarse Aggregate > ASTM C 535 190 7244 Soundness Magnesium - ASTM C 88 225 - 7249 Soundness Sodium 650 7245 Organic impurities ASTM C 40 - g0 7246 - Clay Lumps, Friable Particles ASTM C 142 175 7370 Soti & Aggregate Preparation & Sieve (Fine & Coarse Aggregate) xc CTM 201 & 202 265 7373 Grading & Specific Gravity Calculation t - CTM 105 80 7247 Durability Index CTM 229 200 7248 Cleanness Value of Coarse Aggregate CTM 227 210 MATERIALS TESTING AND INSPECTION SCHEDULE OF SERVICES (Continued) Task Prestressing Method Per Test 7320 Prestressing Wire, Tension (stress vs, strain plot) ASTM A 416 $160 7321 Sample Preparation (cutting) 50 7322 Prestressing cable, 7 wire (Breaking streng"odulus of Elasticity) ASTM A 416 190 Task Asphalt Concrete, Specimen Testing Method Per Test 735o Extraction, Percent Asphalt and Gradation, Centrifuge ASTM D2172IC 136 $195 7351 Extraction & Percent Asphalt (only), Centrifuge ASTM D 2172 155 7355 Extraction and Gradation Only, Centrifuge ASTM D 2172/C 136 175 7352 Bulk Specific Gravity — Molded Specimen or Cores - ASTM D 1188 55 7853. Maximum Density - Hveem CTM 308 125 7354 Stabdometer Value - CTM 363 265 7357 Bituminous Mixture Preparation CTM 304 80 7377 Moisture Content of Asphalt t CTM 370 50 7378 Sampling Highway MatedaWProducts (Roadway SVucturel Sections) t CTM 125 Quote 7379 Extraction by Ignition Oven CTM 382 (812003) 150 Rubberized Asphalt add 25% Task Mix DesignfControl Method Per Test 7360 Mix Design — Hveem Including Aggregate Tests per Design ASTM D 1560lCTM 366 Quote 7361 Mix Design— Marshall Including Aggregate Tests per Design ASTM 01659' Quote 7362 Field Wm — Hveem Stability per point ASTM D 1560ICTM 366 S200 7363 Feld Mix- Marshall Stability per point ASTM D 1559 200 Tsoil tmaterial xcsoil&materials p I8WI-olghton 71760-776-4080 9050302. 1.10 Leighton _ - Leighton 1 Exhibit C Schedule of Performance Consultant shall provide services for an initial term of (24) months beginning September 22, 2010 through September 21, 2012 (initial term), and upon mutual agreement by both parties, the term of this agreement may be extended for up to two (2) additional 1-year terms (extended terms). 342 Exhibit D Special Requirements AT NO ADDITIONAL COST TO THE CITY: 1. The consultant shall provide a hand held (type) cellular telephone and service compatible with the City's cellular service for each technician assigned to the City project. 2. The Consultant shall provide his or her own transportation to and from the designated work site. 3. The Consultant shall respond at the job site to requests for material testing within twenty-four (24) hours and provide written test results to the City within forty-eight (48) hours of testing. 4. The Consultant shall supply all necessary tools and materials to perform materials testing. 343 T-itf 4 4 ago& COUNCIL/RDA MEETING DATE: September 21, 2010 ITEM TITLE: Adoption of a Resolution Granting Conditional Approval of a Final Map for Parcel Map No. 36269, Komar Desert Properties, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: I "I STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council granting conditional approval of a Final Map for Parcel Map No. 36269, Komar Desert Properties, LLC. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Parcel Map No. 36269 is located on the south side of Highway 1 1 1 between Jefferson Street and Dune Palms Road (Attachment 1). This commercial development will consist of nine (9) parcels on approximately 8.4 acres. Tentative Parcel Map No. 36269 was approved in a Director's Hearing on March 4, 2010. The developer has requested the City Council's conditional approval of the Final Map (Attachment 2) which will allow thirty (30) days for completion of its processing. The Final Map is technically correct. The developer expects that all signatures will be in place within the time allowed for its conditional approval. The City approved Covenants, Conditions, and Restrictions (CC&R's) shall also be submitted to the City 344 prior to the City releasing the final map for recordation. The CC&R's shall be recorded concurrently with the Final Map. As a result, City staff has prepared a resolution which provides for conditional approval of the Final Map. The approval is contingent upon receipt within thirty (30) days (October 21, 2010) of a technically correct Final Map and final CC&R's, suitable for recording by the County Recorder, with all required signatures (except the City Clerk and the City Engineer). Once these items are received, the City Clerk will affix the City seal to the Final Map and offer the Final Map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the Final Map will be considered disapproved and will be rescheduled for City Council consideration only after the required items have been received. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council granting conditional approval of a Final Map for Parcel Map No. 36269, Komar Desert Properties, LLC; or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map for Parcel Map No. 36269, Komar Desert Properties, LLC; or 3. Provide staff with alternative direction. Respectfully submitted, imothy R. J na s P.E. Public Works Director/ City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Vicinity Map 2. Tract Map 345 RESOLUTION NO. 2010- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING CONDITIONAL FINAL MAP APPROVAL OF PARCEL MAP NO. 36269, KOMAR DESERT PROPERTIES, LLC AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps; and WHEREAS, the City Council, as a matter of policy, allows a subdivider to have City staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items; and WHEREAS, the subdivider has demonstrated to City staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including City staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of City staff; and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration; and WHEREAS, the City Council relies on professional City staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional City staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The final map for Parcel Map 36269 is conditionally approved provided the subdivider submits all required items on or before October 21, 2010. 346 Resolution No. 2010- Komar Desert Properties, LLC Adopted: September 21. 2010 Page 2 Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms to the tentative tract map, the Subdivision Map Act and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements to the City Engineer's satisfaction. A. Finalize the final Parcel Map and obtain all necessary signatures. B. Finalize the CC&R's and record concurrently with the Final Map Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on October 21, 2010. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 21" day of September, 2010 by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California 347 Resolution No. 2010- Komar Desert Properties, LLC Adopted: September 21, 2010 Page 3 ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 348 VICINITY MAP ATTACHMENT 1 10 349 ATTACHMENT 2 IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA PARCEL MAP NO. 36269 BEING A SUBDNWON OF PARCELS S ANO 4 Di PARCFL LIAP N0. 358W. AS SNOWN ON IMP RECORDED IN BOOK 216, WON TO 61, I OFS SOUTN. WNGEROjREAST, S.BDE COUNTY. IN SECTION 28, SI M G LA No. PIS 72W TSARCN 2010 OWNERS STATEMENT YE 1 l MW nYT XE MF NL NN ilE dLY PMniS x1NNB AxY NYM�.Ym/ BE m 1KIK PPDMAM ApIN d REWWICN d• A¢ PMLFI IYP. xplM R/SIfPfMiV8f14 LLa A CN#aPMA LNkD LNwIIY Cprvlllr Mw1M.WE ✓ Ni L+.x„YYCA}N Iln£ M.IM6R Bf1.61CI.WY BNN 6 AYfFG� xA. A NAIMNLL BYNNB Ax1A1 SRW BOdmMY /oMn rGaurma'u ,w'mr ria T xa SaoB<llama WW I mmAL KtlMOs 6 uMB.SOE LANK PANT xAIE Cr tFw�.fKGood�L6B.. TA1 4i• �' �'C TbttiCn� NOTARY ACKNOWTEOOI.IENT VA. 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FANY. /J y.11S 516 G LWMELI 0.5 ]S50 ,� � 9 ODWAAW it-JI-TOIC y/1_H2O �LxCUS� CITY ENOWESTS STATEMENT 1 MfI4HY SiAII nMI I XA1E wWYEB IME xnMWP Cf PMS MM p, lB]B9 CgVySiMB W 1 AILIS MAi BE A9MNxd wLYW MOxd H 995TAVILVLY 1XF aWE A41T MfNVn d TIE IEHTABI£ ArI I E MHTCrI yAP �L6M OKKWNALf15 TI!#IINEA, n2 ry[ (( /pryyYLL L( BE RnIAAIf YM IYIE Lml LLWSE xM dlE_ IaOM .pIA>Spl CIE lP FFxAllp111-31-1N3 CITY amEYOLtS STATEMENT I Ixl®Y SMIE MAT I IN1E EXAYPEa 1xE Y•P d' PT YM xa ,y{q IAVy41NL (1` I SIE£IS AM 1 W M .G➢4i9 IYAi nEYM 9 QRPAAd Sao-SNI ! 1 n. yy A CITY CLERKS CERTFCATE L LLAaAG. a YdlLaxa on atw AW n�l]lao aux v ME mr WUNx o' Ix[ an a' u aWTA SdIL v GxuovmA Iloaar sa1L M.Lr sAo att aXNa AT rrs nEaaAa 1YLiM. xm d ar a _, ana aAr N+xmWS nE YAv d wWn YM xa JL1LB. HRaA.A A Y WE = ON COS( aAT TAX COLLECTORS CERTFCATE 1 NDxxr tAnm MAr AWWMO ro >xL ALaXms a' na mac W rc Mrs vT Mf% AM xD= Aa= n¢ MreMTr xmM d SPCbM ASRSYa). Ns CAI£CIED As rAR¢ AVx A WI Nr IpT KT PxrAmt ¢IaAlm ro aE t BA2 Ed AWi a]MIr TAIf aLFLRxf � CFNITY TAX BOND CERTIFICATE I IIMBY mlTrr nNT A BdD W Tr 9x1 a` w• L01 f#PIRD ANO iI1M WM MF BVM9 Lr AN(AMSYnS 6 MF CVMY M MLSaEQE LNECxSA LdaL'R!V VPd nr PANG T T.VL TA#i SP1C Wlxi'A YLWaFAt df LOGI. AND .YL 9TC4 AfCmlw6 NLSCId AS TARS NSw AT nE iNE fF M f111M IX Ni AV I YEl P Axt M'D SMI b.W NM Bfw aLL�r IRTi T1ID BY SMOtt By.® Cf ArtGN5C6 pL IL OAhD Gw T AdV AEOA MMPw-YEM KN XENI Q➢M a' ME dKtl CP 9PIX4WArL NW1Y tAX Cal£L'11N BC ry" apy1T LER/Tr SIGNATURE OMISSIONS �iowro owlms�a' E m wrs w � o�mn slp[ is�xLLc ®1 wr mnr Lda(LA YAZ=x%Oamlcy30aw arwatllrs VF axv, TSVSES. Arm AnaxNra WAMOYS PM oan.Nolrs BNamEv oLmE¢ n. Iaf N B?T a8 2W. Ili 6 m1a.4 RFLVIma IrCO16d'VIaISr 0. T AB 'N51111Nw] Na SVX-OX091r AM Ir-nELY2FO CCIGYlI 131QA AS MYIIM1Nwr xo. SBDe-onnea Pw Daanalll AFWIAYD ANY. 4 Sooe M wslwlwr xa ]ab-OI ]ISBI MD R-AFLdL'm WY 4 3NK Af M1FIlYwr Na AY-Oi1S0SA NL C' mICK PEWL®S 9lVnxfil C.V/FBOFA GS L'OIIMY. X1ALQ YW LAYYEYr !d NBLC V1Wtt NO. 'Ax-arSt]N p' m1aIW L �I aELWEO NIa/5] I. M'tl AB NBIMSIFN] $a Stlx M511NAIEIII M6 itlLtl-RADIOS AM BD1L1L4 wsnxawr xa Saul�ewass. BDM v mxlu aLcaaos 350 IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA PARCEL MAP NO. 36269 BEING A SUBDIVISION OF PARCELS 3 AND 4 OF PARCEL IMP NO. 33960. AS SHOWN ON MAP RECORDED IN BOOK 216. PAGE 59 TO 61, INCLUSIVE OF PARCEL MAPS. RECORDS OF RIVERSIDE COUNTY, IN SECTION 29. TOWNSHIP 5 SOUTH, RANGE 7 EAST. S.B.M. STEFAN C. LINTHIER, PIS 7259 GRAPHIC SCALE (gfYi) Qb-F r/16 6N YCi N 1 WA � lW rt 'Q I omy 111 m IT aua AIFG ao 1' - .MS+:1U YClfll UE (N69Jv IVY r&s0.59) (rygy} Hun..... /Mu�.� . 7•M1 f N i SCALE r-laa' NOT A I .5) d I.. a41z AOSS a �� 47 aN0 A4R6 a.e3 AIXE6 L� i 61-'%�J L---� SEE SHEET 3 I w 5 SEE SHEET 4 I iAg a.w ACRES I an2AWE5 9 (WtlSI'25Y 1919 Yf L_ 3107AO6Y ILF I � L30z Aoxs I Ea+u AOF3 I I $ — — — L---------------1 I II LOBO G90Oo &'Sam II MARCH 2O10 NOT A PART LI � V / / VICINITY MAP / (xfivr6u'W .ul.Ni � / I � J A / SITE p / / FAifiiMT TIN FA n EASMNT IN Of O C COAtl1EW VAIPOR WRIER g E EA MEPER T 1AS TONWIT RECORDED ODOCkJM R 37. 19"RECORDED IN XNE 199 PAGE ITS Ci OR1OAL RECORDS. Of A PORTION OF S. EASEMENT WAS WITCLAIMED PER OOPIMENT RECORDED .UNE 1. 1990 AS INSTRUMRT N0. 2tA339 O OFFlOAL RECORDS. s �� (2� RECIPROCAL ACCESS EASEMENT PER AGRENNOCU T OMNT RECORDED ..G. 21. 2" AS INSTRUMENT NO, 7F006-0200132 O" OFFICIAL RECORDS, AS ISNIRUMNTNO.IN FAVOR 2006-0562�1. OF OFF aALTHE N RECORDS. EASEMENT EASEM NT CANNOT BEDLOCATED ROIL THREE REORD.T 1, 2006 i EASEMENT IN FAWR OF NE COAMELLA VALLEY WATR GISNICT PR DOCUMENT RECORDED AUGUST 9. 2006 AS IYIS%MNT N0. 2006-0586923 AND RE-RECOtDED OCTOBER 13. 20M AS INSTRUMENT NO. 2008-0752166. BON OF OFHgAI RECORDS. 5AN EASEMENT IN FAYdt O KPo2OI CALIFORNIA. INC. PR COCUMENi RECORDED OCTOBER 17. 2007 AS INSMUMNT NO. 2007-06AO835 AND RECORDED OCTOBER 17. 2006 AS INSTRUMNT NO. 2006-0790209. BOTH OF OFFICAL RE& EASEMENT CANNOT BE LOCATED FROM THE RECORD. ® EASEMEN IN FAVOR OF THE COACNELLA VALLEY WATER DISTRICT D DISTRICT PEROCUMENT RECORDED APRIL 8, 200B AS INSTRAN UMENT N0. 2008-017N67 AND RE -RECORDED MAY 2, 2008 AS INSTRUMENT NO. 2008-0229826. BON W OFTOAL RECORDS 7. AIIICU R ACCESS RIONS TO NIOIWAY Ill WERE RELNWISHED ROA LOTS 9 111 C OF PM NO. 33960. PMB 216/59-61 1N I ) RECORD AND T PER PM NO, 33960 EXCEPT WORE NOMI, •-INOICAMS FOUND 1"IP 3 LS 5347 TAG PR PM NO. 33960. PMB 216/59-61 EXCEPT WHERE NOTED ■ -INDICATES FOUND NAIL @ LS SM7 TAG RUSH PER PM N0. 33960. PMB 216/59-61 -ISIl NDICATES SE: UEAO &7259 259 TAG RUJSH 3 51 NIS MAP CONTAINS 6.3t9 ACHES RAW GIF aEA9 lGS THE WESTERLY UNE OF PM NO. 33960. PMB 216/59-61 8DNO NORTH O.OE35' WEST WAS HELD AS THE BASS OF IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA PARCEL MAP NO. 36269 BEING A SUBDNISION OF PARCELS 3 AND ♦ OF PARCEL MAR W. 33950, AS SHOWN ON MAP RECORDED IN BOOS 216. PAGE 59 TO 61, INCWSNE OF PARCEL MAPS, RECORDS OF RNERSIOE COUNTY, IN SECTION 29, TOWNSHIP 5 SOWN, RANGE T FAST. S.B.M. SHFM C. IHRHIER, PLS 7259 MARCH 2O10 9 SNEET 2 FIXt BAYS K BEARINM S RWIO'S NOnE EASENOR NO1 AND MCNlm MW GRAPHIC SCALE (P Rt) I lme � M R NtlIMAY III VJAR iN8➢J9'IeT 10.ti3ei TER SECTON 11E 9 r}OF.9 M 1 :Viz xee 1I TW.eT — — Won" © —x9sveYYrlee.el'— �ry Lxeru•s•r ,Slt r�' $R� xeeNai'}z{: xl s IW F I 51 i5 1 Iu w 1 I W.,rm-r 1-4. 2 I xi IMarR= (NA951}Si 1%9Y) I � m MID. f'{BY5,40N / H9ti4 L_ L — I I r I � I r s I I - i I I L_ I (xm',6 vav7 — L-------_--_ 352 IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA PARCEL MAP NO. 36269 BEING A SUBDIVISION OF PARCELS 3 AND { OF PARCEL MAP NO. 33960, AS SHOWN ON MAP RECORDED IN BOON 216. PAGE 59 TO 61, INCLUSIVE OF PARCEL MAPS. RECORDS OF RIVERSIDE CGUNIY, IN SECTION 29, TOWNSHIP 5 SOUTH. RANGE ] EAST. S.B.M. STEFAN C. LANTHIER, PLS 7259 MARCH 2O10 SEE SHEET 2 FOR HASS C BEMNCS• S RWE 'S GRAPHIC SCALP'. NOTES, EASEMENT NOTES AND NPNITY YAP )pRi) I b+4-b M1 Ntl11L'1Y III --_ _ \ aWIER SECRON Ills 0 n G all 0 No ryW IN,e, y} WD 213 / ¢6 q 11 NOT A PART (N30,55W4 SNR] I OF 1 4E£TS N8 am1 e „xnrRn"!3w 8 B bo- ,F xm'.c]1w • >; � �y Y NI 8 79s•� 1'a8T �.n •' n fl E' �y zwry xh°J a Tep 8 8� Ma]Yr]B zB.m'8' Na97r R _ NP9YB'JYw 1]30.l' m�89'Rw N985130w 92M' 8z Nw59591Y ISS.A• — — xreNe'uw naas' © xea5s'm4 1z2u O NBB"In N89'b'32w 162.77r x8951'S0'W I]0.H" NB95959 Y 1113 Fxa9'1BR 4dZo'%IBZ, nI NS55Wt 161.N' roo7r7e4 xiro' moo, s TV x�5rb !rc�p'ry I�h�'Y/� NmYe'nwan$ I $a 8.=i .�8 S F _8 4 q A= Md'11X m 8^ 8 �SBS O�B V "wuwn. s +1m � o xmNe'uw IaA9' L 8 � O 1; ti rxnn':et xim' ^eUYr1aF o e noaoaD'w 12A7Y lab' aei d�" 8L os unll ry i xe97u g ss � xrove•A1•w 8 g gt a 6 �o „ xm'Ntzw Lezr� In5]' 8 2XW IBI.49. zam Tau (NB9'Nruw ss9.u') x�'bYYw L — — — — — — — — — — — — cBVBr3_�-------------------j --- Pm®m@/Y$ q 9 NOT A PART — — — — — — — — — — — — — — — — — — — — — — — — — — — 353 444wur., AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: September 21, 2010 BUSINESS SESSION: ITEM TITLE: Approval of a Letter Opposing AB 1955 (De CONSENT CALENDAR: 210 La Torre) Elected Officials: Charter Cities STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Approve a letter opposing AB 1955 (De La Torre) Elected Officials: Charter Cities. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Since the City of Bell scandal broke last month, a number of bills have been proposed by the State Legislature. One such bill, AB 1955 was sponsored by Assemblyman Hector De La Torre and attempted to impose salary caps on charter city council compensation. It would have required the Controller to determine, based on a review of public records or reported salary information, whether a city is an excess compensation city established by statute. The measure would have penalized charter cities who failed to adhere to a salary schedule listed in statute once AB 1955 became effective by withholding redevelopment authority. The League of California Cities feels and staff concurs that this bill violates the California Constitution as outlined in the attached letter of opposition (Attachment 1). 354 The League, the California Redevelopment Association and many city officials successfully lobbied against this bill, and on August 31, 2010, AB 1955 (De La Torre) failed to get the two-thirds vote it needed to pass out of the Senate. Staff previously submitted a letter of opposition, and the League is requesting that charter cities continue to send letters of opposition to the bills' sponsor, local legislators, and senate leaders, since it is possible that the bills' sponsor may attempt to re -submit the bill. Staff will continue to monitor the status of this bill. . FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a letter opposing AB 1955 (De La Torre) Elected Officials: Charter Cities; or 2. Do not approve a letter opposing AB 1955 (De La Torre) Elected Officials: Charter Cities; or 3. Provide staff with alternative direction. Respectfully submitted, /�,Z Bret M. Plumlee Assistant City Manager -Management Services Approved for submission by: Thomas P. Genovese, City Manager Attachment 1 : AB 1955 Letter of Opposition a 355 Attachment 1 September 21, 2010 Assembly Member Hector De La Torre State Capitol Building, Room 4016 Sacramento, CA 95814 RE: AB 1955 (De La Torre) Elected Officials: Charter Cities NOTICE OF OPPOSITION, UNLESS AMENDED (As Amended 812012010) Dear Assemblyman De La Torre: The City of La Quinta City Council opposes AB 1955 as it is currently written. We believe this bill is flawed and the unconstitutional provisions outlined in Sections (1), (4) and (5) attempt to govern city council compensation in charter cities. The shocking conduct that occurred in the City of Bell cannot be responded to by violating our state's highest law, the California Constitution. Our opposition to Sections (1), (4) and (5) are based upon the following: 1. Measure Is Unconstitutional: Attempting to apply a specific statutory formula that is applicable to general law cities to charter cities-- violates traditional local charter authority. The Constitution is very clear on charter city authority over local compensation. Article XI, Section 5, states that city charters have plenary authority ... to provide ... the manner in which, the method by which, the times at which, and the terms for which the several municipal officers and employees whose compensation is paid by the city shall be elected or appointed, and for their removal, and for their compensation, and for the number of deputies, clerks and other employees that each shall have, and for the compensation. " 2. Transparency Is the Most Effective Approach: Frustration about city council compensation in the city of Bell is understandable. The question is how best to respond. The Bell city council has already dropped their salaries in response to community outrage and recalls have been proposed. Up and down the state the press has been reviewing compensation levels. Furthermore, once council salary information is disclosed via the State Controller's requirements and SB 501/AB 2064, each community will have the information it needs to address perceived problems. Expanded transparency over compensation levels is a much more effective approach. 3. Punishing Redevelopment Not Rational: It is unclear why local economic development and redevelopment activities in a community should come to a halt, and the associated projects, businesses and jobs suffer. There is not a rational nexus between redevelopment and city council salaries. Furthermore, not all charter cities have redevelopment agencies. Under the traditional legal process, a party accused of violating the law is afforded the opportunity for a hearing or trial in a court of law. If a judge ruled that a city violated council compensation laws, the city would be ordered to cease making the excessive payments and the affected council members could also be required to return the disputed amounts to the city. Courts have broad authority to enforce their 356 Attachment 1 orders and refusal to comply would be considered contempt of court. Withholding redevelopment authority is unnecessary, misplaced and punitive. Elements of this provision may also be unconstitutional. 4. Legislative Overreaction is Absent Necessary Facts: Bell council members receiving $100,000 per year in compensation in a small city for part-time work is excessive, but is this really reflective of the practices of all charter cities? These provisions are hastily - conceived and attempt to paint all communities with a one -size -fits -all brush, with severe penalties that can be imposed for even minor differences with the law. Should a council member in a well -run city, with a balanced budget, that provides quality services who happens to get $100 per month more than a formula, be subject to the same accusation of "excessive compensation" as a council member from Bell? This seems off target. 5. Two Constitutional Officers, But No Judge: In its most recent version, a complex review process is developed between the Controller and the Attorney General, both members of the executive branch, to determine if council members are being paid in excess of the amounts specified in statute. The Controller is being directed to apply the law to the facts and draw a legal conclusion and impose severe penalties based upon this determination. This concept is unconstitutional and violates Article III, Section 3, the separation of powers provisions by giving the State Controller the authority of a judge. For these reasons, the City of La Quinta City Council must oppose your legislation unless the flawed and unconstitutional process outlined Sections (1), (4) and (5) are removed from the bill. Salary transparency is the best mechanism to address this issue. If you have any questions, or if I can be of assistance, please call me at (760) 770-7030. Sincerely, DON ADOLPH, Mayor City of La Quinta Cc. Senator Denise Ducheny Abel Maldonado, President of the Senate Assemblyman Brian Nestande Assemblyman V. Manuel Perez Darrell Steinberg, Senate President pro Tempore Dean Florez, Senate Majority Leader Dennis Hollingsworth, Senate Minority Leader Honorable Mayor and Members of the La Quinta City Council M. Katherine Jenson, City Attorney Thomas P. Genovese, City Manager Bret M. Plumlee, Assistant City Manager — Management Services Douglas R. Evans, Assistant City Manager — Development Services Daniel Carrigg, Legislative Director, League of California Cities John F. Shirey, Executive Director, California Redevelopment Association Chris McKenzie, Executive Director, League of California Cities Dave Willmon, Regional Public Affairs Manager, League of California Cities 357 c&t�p 4 4v Qum& COUNCILIRDA MEETING DATE: September 21, 2010 ITEM TITLE: Approval of the Desert Classic Charities License Agreement for the Bob Hope Classic RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: Zi STUDY SESSION: PUBLIC HEARING: Approve the Desert Classic Charities License Agreement for the Bob Hope Classic and authorize the City Manager to execute the Agreement. FISCAL IMPLICATIONS: The City will be responsible for a 12 percent royalty charge to the Desert Classic Charities on the purchase of all resale merchandise that will have the Bob Hope Classic logo. The expense for the royalty charge will be recovered by a 12 percent increase for all resale merchandise that contains the Bob Hope Classic logo. BACKGROUND AND OVERVIEW: On June 6, 2007, an Amended Use Agreement was entered into between Desert Classic Charities, the Bob Hope Chrysler Classic, and the City of La Quinta, which added SilverRock Resort into the rotation for the 2008 Bob Hope Chrysler Classic. The Amended Use Agreement states in SECTION 9. Designation of SilverRock Tournament Course; "In addition, the City and the Agency, in the promotion of the SilverRock Tournament Course, may use the Hope Classic Logos, without alteration except as to size, copies of which are attached hereto as Exhibit "A" ("Logos")." To further define these terms, a License Agreement was created. The License Agreement (Attachment 1) is between Desert Classic Charities and the City of La Quinta for the use of the Bob Hope Classic Logo on SilverRock Resort merchandise. Desert Classic Charities has been granted an exclusive license for the use of the Bob Hope Classic Logo. The term of the Agreement is one year (ending June 30, 2011). The Agreement includes a 12 percent royalty to Desert Classic Charities for all Bob Hope Classic Logo, merchandise sold at SilverRock Resort. The royalty cost will be recovered through the retail price. The Bob Hope Classic Event will be held January 17 through 23, 2011. 353 FINDINGS AND ALTERNATIVES: The alternatives available to the City include: 1. Approve the Desert Classic Charities License Agreement for the Bob Hope Classic and authorize the City Manager to execute the Agreement; or 2. Do not approve the Desert Classic Charities License Agreement for the Bob Hope Classic; or 3. Provide staff with alternative direction. Respectfully submitted, 4EdieHylton Community Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Agreement 359 ATTACHMENT 1 LICENSE AGREEMENT This agreement ("Agreement") is entered into this day of 2010, between DESERT CLASSIC CHARITIES, d/b/a The Bob Hope Classic, a California nonprofit public benefit corporation ("DCC"), and the City of La Quinta, a municipal corporation (the City). :i�_«9 A. DCC has been granted an exclusive license for the use of the Bob Hope Classic Logo (Exhibit A), pursuant to the agreements dated March 15, 1994 and August 11, 1995, between DCC and Hope Enterprises, Inc. (hereinafter collectively referred to as the "Hope Agreement"). B. The City desires to enter into a license agreement with DCC whereby the City is permitted, on a nonexclusive basis, to engage manufacturers to produce certain products bearing the Classic logo and is licensed to use the Logo in the sales of these products. C. DCC and the City have previously entered into an Amended Use Agreement ("Use Agreement") pursuant to which DCC has certain rights and duties to hold a portion of the Bob Hope Classic at the Arnold Palmer Classic Course at the SilverRock Resort in La Quinta, California, and the City has certain duties regarding the tournament, all of which are spelled out in detail in the Use Agreement. D. The City is the owner of all right, title and interest in and to the marks SR (Stylized), SILVERROCK, SILVERROCK RESORT, SR SILVERROCK (Stylized), SR SILVERROCK RESORT (Stylized), as well as U.S. Trademark Application Nos. 78/426615 and 78/426623 for the latter two marks, respectively (hereinafter collectively the "Trademarks") (Exhibit B). AGREEMENT Therefore, in consideration of the covenants and conditions contained herein, DCC and the City agree as follows: 1.1 Grant by DCC. Pursuant to Section 9 of the Use Agreement, DCC has already granted to the City the following rights: "[T]he City, the Agency, their agents, and their respective successors -in -interest on other portions of the Property, if any, may designate and refer to the SilverRock Tournament Course as ""a home course of the Bob Hope Classic for Tournament Name]." In addition, the Page 1 of 10 360 City and the Agency, in the promotion of the SilverRock Tournament Course, may use the Hope Classic logos, without alteration except as to size, copies of which are attached hereto as Exhibit "A" ("Logos"). The authorized references may appear in brochures, in advertising, and on signage relating to the Property. Use of the Logos by persons other than the City or Agency is subject to the prior written approval of the Hope Classic." In addition to, and without alteration of the rights already granted in the Use Agreement, DCC hereby additionally grants to the City a license for the non-exclusive, nontransferable and nonrenewable right, subject to Section 1.4 below, to M engage manufacturers to produce the products and merchandise of the category listed on Exhibit C which would display the Logo ("Licensed Products"), 00 use the Logo on the Licensed Products and (iii) sell the Licensed Products at the golf/pro shop at the SilverRock Golf Course, La Quinta, California. It is expressly agreed by the parties that the City shall not grant to others (other than to the operator of the Arnold Palmer Classic Course) the rights to manufacture (except as set forth herein), advertise, distribute or sell the Licensed Products and that the City is not being granted the right to sublicense the Logo to other parties. 1.2 Term. The term of this Agreement shall be for one year commencing on October 1, 2010 ("Commencement Date"), and continuing until June 30, 2011. 1.3 Specified Marks. The City hereby covenants that no other Logos shall be affixed in close proximity to, or affixed so as to cause confusion with, the logo without prior approval of DCC. 1.4 Conditions. The rights granted herein are granted on the following conditions, and the failure of the City to observe any of the conditions shall be both a material breach of this Agreement and a revocation of the rights granted hereunder. a. All uses of the Logo by the City shall faithfully cause the design and appearance of the Logo to be reproduced as shown on Exhibit A. No partial Logo or fragment thereof may be used. b. All specific uses of the Logo shall require prior written approval by an authorized official of DCC on the basis of a sample or rendering submitted by the City to DCC prior to planned use. Granting of such approval shall be at DCC's discretion, which it shall exercise in a reasonable manner. c. The City shall not use the Logo in connection with products or services as to which rights have not been granted or otherwise use the Logo except as specified herein, except that the City shall continue to have all right granted to it by the Use Agreement. Page 2 of 10 361 d. The Logo shall not be used in juxtaposition or conjunction with any other marks, except as approved by DCC. e. The Logo shall not be used in any way that will demean the Logo, the Classic Tournament, any other sponsor of the Classic Tournament, DCC, or Bob Hope, and shall not be used in any way which might jeopardize or dilute DCC's proprietary interest in the Logo. The City shall not attribute any statements to DCC, any sponsor of the Classic Tournament, or Bob Hope, and shall not imply directly or indirectly that any of the Licensed Products are endorsed by Bob Hope or Hope Enterprises, Inc. f. The Logo shall be and remain the exclusive and complete property of DCC, subject to the terms of the Hope Agreement. The City's rights hereunder shall terminate if DCC determines in its sole and absolute discretion that the Logo is not being properly used in connection with the Licensed Products. The rights to use the Logo granted by the Use Agreement shall be governed by the Use Agreement. g. The City shall be solely responsible for monitoring and assuring that quality control standards are met. h. The City shall not take any action to artificially depress, reduce or manipulate the amount of the royalty required to be paid to DCC hereunder. 1.5 No Guarantee. The City hereby acknowledges that DCC has or will grant to third parties the rights granted herein to the City and that said third parties will market and sell the Licensed Products at various locations during the term hereof. 1.6 Grant by the City. The City hereby grants DCC a non-exclusive, nontransferable license and right to use, reproduce, distribute and display the Trademarks (Exhibit B), as well as any copyrights, designs, and artwork associated therewith, and any other materials provided by the City to DCC for use in the marketing or promotion of the Bob Hope Classic during the term of this Agreement. DCC shall cause to appear on all such usage the following trademark and/or copyright notices as appropriate, or as instructed by the City: a. ° 2010 City of La Quinta; b. SR SILVERROCK TM, SR SILVERROCK RESORT TM, SR SILVERROCK and DesignT1, or SR SILVERROCK RESORT and DesignTI; or c. The symbols TM and ° designate trademarks of the City of La Quinta and are used under license from the City of La Quinta. Page 3 of 10 362 1.7 Quality Control of Use of Trademarks. Prior to DCC's display or distribution of the City's Trademarks on any materials, DCC shall submit to the City for Approval one (1) set of such materials. Failure of the City to approve the samples within five (5) business days shall be deemed an approval by the City. Once such samples have been approved, DCC shall not materially depart there from without the City's prior approval, which shall not be unreasonably withheld. ARTICLE 2 - ROYALTIES 2.1 Authorization to Sell. The City is authorized to sell Licensed Products at the SilverRock Golf Course, in La Quinta, California, and at City Hall if so desired. 2.2 Royalty Amount. In full consideration of the rights herein granted by DCC to the City with respect to the Licensed Products, the City agrees to pay DCC a royalty in the amount equal to 12 percent of the wholesale purchase price on net purchases of Licensed Products by the City from the manufacturers, as reflected in the manufacturers' invoices to the City. As used herein, "wholesale purchase price" shall exclude sales taxes, value added tax or the equivalent actually paid. As used herein, "net purchases" shall exclude returns credits on returns, freight and trucking charges, and allowances for freight and trucking. 2.3 Accounting. a. Within thirty days after the end of each month during the term hereof, the City shall furnish to DCC a complete and accurate statement (along with a check in payment of the amount due) showing the net purchase price on purchases of Licensed Product by the City from the manufacturers during said month. Statement shall include an accurate accounting of all purchased items displaying the Logo and include: item category as identified in Exhibit C, manufacturer, number of items purchased and the items' unit wholesale price. b. All payments shall be in United States dollars. c. The City's failure to pay the royalties due hereunder, provide accurate statements or honestly represent its actual purchases of the Licensed Products from the manufacturers shall constitute a material breach entitling DCC to automatically terminate this Agreement and pursue all available legal remedies. Page 4 of 10 •• 363 ARTICLE 3 - TERMINATION 3.1 Breaches by the City or DCC. Subject to the right to cure set forth in Section 3.2, if the City or DCC breaches this Agreement or becomes subject to any of the following events and fails to cure the default or event as set forth in Section 3.2, the license hereby granted shall automatically terminate. a. The City makes any unauthorized use of the Logo; b. DCC makes any unauthorized use of the Trademarks; c. The City or DCC attempts to assign this Agreement without the other's prior written consent; or d. The City fails to pay the royalties in accordance with Article 2. In the event this license is so terminated, the City, its receivers, representatives, trustees, agents, administrators, successors and/or assigns shall have no right to sell, exploit or in any way deal with any product bearing the Logo, and DCC, its receivers, representatives, trustees, agents, administrators, successors, and/or assigns shall have no right to use the Trademark. 3.2 Cure of Default. If either party determines that the other has breached this Agreement, it shall give the written notice of the default to the other party and provide a ten-day period to cure the default. 3.3 Effect of Termination. Termination of the license as provided herein shall be without prejudice to any rights which DCC or the City may otherwise have against each other. In the event of termination of this Agreement, without limiting either of the party's rights or remedies including, without limitation, DCC's right to injunctive or other equitable relief, any and all sum due hereunder shall become immediately due and payable to DCC upon such termination and all rights licensed to the City hereunder shall immediately terminate and revert to DCC who may grant such rights to any third party. Further, the City shall immediately cease all use of the Logo and all production and sales of all Licensed Products bearing the Logo. ARTICLE 4 - MISCELLANEOUS 4.1 Assignment. Neither party may assign, sublicense or encumber the rights granted hereunder or delegated its obligations hereunder, in whole or in part without the written consent of the other party which in each such instance shall be at that party's sole discretion. Any attempted assignment, sublicense or encumbrance without the required prior written consent shall be void and shall cause the automatic termination of this Agreement unless the non -defaulting party Page 5 of 10 ., 364 otherwise elects. Each party is entering into this Agreement with the other based in substantial part on the unique attributes of the other party and its business management and methods of operation. 4.2 Governing Law. This Agreement shall be governed by the laws of the State of California. 4.3 Entire Agreement. This Agreement constitutes the entire agreement of the parties with respect to the City's use of the Logo in marketing the Licensed Products and DCC's use of the City's Trademarks in connection with the promotion of the Bob Hope Classic and provisions hereof have superseded any and all prior and contemporaneous agreements or understandings relating to the same subject matter. This Agreement shall in no way alter or supersede the Use Agreement. This Agreement may be amended only by a writing signed by both parties. 4.4 Time of Essence. Time is of the essence of this Agreement. 4.5 Notices. All notices required to be given hereunder shall be in writing and shall be delivered personally or by certified or registered mail, return receipt requested, postage prepaid, as follows: (a) If to DCC, to: DESERT CLASSIC CHARITIES Bob Hope Classic Building 39000 Bob Hope Drive Rancho Mirage, CA 92270 Attention: President (b) If to the City, to: CITY OF LA QUINTA City Manager 78-495 Calle Tampico La Quinta, Ca 92253 Any notice so given shall be deemed effective upon receipt by the party to whom it is addressed. Either party may change the address to which notice is to be sent by giving written notice of such change of address to the other party as provided herein. Page 6 of 10 365 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers on the day and year first above written. DESERT CLASSIC CHARITIES, A California Nonprofit Public Benefit Corporation 0 James R. Reed, Business Manager CITY OF LA QUINTA, A Municipal Corporation Page 7 of 10 ,. 366 EXHIBIT A [DCC's LOGO] OPE v�i Page 8 of 10 1... 3 6 l EXHIBIT B [CITY'S TRADEMARKED MATERIALS] Page 9 of 10 368 EXHIBIT C LICENSED PRODUCTS Ball Markers Canvas Handbags Coffee Cups Golf Towels Golf Balls Golf Bags Metal Bag Tags Crystal Shirts Sweaters Sweatshirts Vest Sweater Hats (straw & poplin) Visors Caps Jackets Windbreakers Slacks Socks Photo Plaque Pen & Pencil Set English Enamel Box Money Clips Lapel Pins Fanny Pack Briefcase Page 10 of 10 -... 369 Titr^F44" COUNCIL/RDA MEETING DATE: September 21, 2010 ITEM TITLE: Approval of a Request for Proposal to Obtain Professional Engineering Services to Prepare the Plans, Specifications and Engineer's Estimate of Probable Construction Costs for the Phase II Washington Street Drainage Improvements, Project No. 2010-08 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 2-2' STUDY SESSION: PUBLIC HEARING: Approve a Request for Proposal (RFP) to obtain professional engineering services to prepare the plans, specifications and engineer's estimate (PS&E) of probable construction costs for the Phase II Washington Street Drainage Improvements, Project 2010-08. FISCAL IMPLICATIONS: The following is the project's approved funding: RDA Project Area No. 2: $313,296 Total Funding: $313,296 The following is the project's anticipated budget: Design: $22,750 Inspection/Testing/Survey $22,181 Construction: $227,500 Contingency: $40,865 Total Budget: 5313,296 3N CHARTER CITY IMPLICATIONS: The project is funded by the City's Redevelopment Agency Project Area Number 2. As such, the project is subject to prevailing wage requirements. BACKGROUND AND OVERVIEW: The realignment of Washington Street south of Highland Palms Drive (Avenue 47) created the St. Francis of Assisi parkway median, a large, curbed island on the west side of the street that separates Washington Street from a frontage road in front of St. Francis of Assisi Catholic Church (Attachment 1). This project proposes to maximize the space within this Parkway Median area to serve as a storm water retention facility to supplement other drainage improvements within the area. The proposed retention basin will be graded using 3:1 slopes with a maximum depth of six feet. All utilities, with the exception of the CVWD pressure main will be relocated outside of the parkway median. On April 20, 2010, the City Council adopted a Resolution approving the Fiscal Year 2010-2011 through 2014-2015 Capital Improvement Program (CIP) and making certain findings pursuant to Health and Safety Code Section 33445(a), and consenting to the use of La Quinta Redevelopment Agency funding for the improvements identified in the CIP. The Phase II Washington Street Drainage Improvements were included within the adopted CIP and scheduled for funding during Fiscal Year 2010- 2011. The RFP to obtain professional engineering services to prepare the PS&E for the Phase II Washington Street Drainage Improvements has been prepared (Attachment 2) and is ready for distribution to qualified consultants. The project limits are also presented within the attachment. The consultant selection process outlined within City Resolution No. 2005-096, adopted December 6, 2005, shall be followed. In accordance with Resolution 2005- 096, the guidelines for major services will be followed as the estimated cost may exceed $50,000. The city manager intends to appoint a consultant selection committee consisting of the following members: Tim Jonasson, P.E., Public Works Director/City Engineer, Bryan McKinney, Engineering Services/CIP, Principal Engineer, and Nick Nickerson, Project Manager. If the City Council wishes to appoint a different committee, the committee would be subject to the Brown Act unless the committee consists solely of two council members. Contingent upon City Council approval of the RFP on September 21, 2010, the following is the anticipated project schedule: 371 City Council Approves RFP RFP Advertisement Period Consultant Selection Process City Council Awards PSA Project Engineering Construction Project Closeout FINDINGS AND ALTERNATIVES: September 21, 2010 September 22 — October 25, 2010 October 26 — November 19, 2010 December 7, 2010 December 8, 2010 — April 30, 2011 May 2011 — September 2011 October 2011 The alternatives available to the City Council include: 1 . Approve a RFP to obtain professional engineering services to prepare the PS&E of probable construction costs for the Phase II Washington Street Drainage Improvements, Project 2010-08; or 2. Do not approve a RFP to obtain professional engineering services to prepare the PS&E of probable construction costs for the Phase II Washington Street Drainage Improvements, Project 2010-08; or 3. Provide staff with alternative direction. Respectfully submitted, n Ti othy R. Jo ass P.E. Public Works Dire or/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Request for Proposal V2 U U a 5 ��as'aAc Esasssag Ms M ¢"c t3G9 a 4�V'� 92c5w�3..e�z�� V3 Attachment 2 CITY OF LA QUINTA REQUEST FOR PROPOSAL PROFESSIONAL ENGINEERING AND DESIGN SERVICES PHASE 2 WASHINGTON STREET DRAINAGE IMPROVEMENTS (ST. FRANCIS OF ASSISI PARKWAY MEDIAN) PROJECT NO. 2010-08 The City of La Quinta (City) requests proposals from qualified professional engineering consultants (Consultant) to prepare plans, specifications, and estimates (PS&E), and contract bid documents for Project 2010-08, Phase 2 Washington St. Drainage Improvements (St Francis of Assisi Parkway Median) Project Description: The realignment of Washington Street south of Highland Palms Drive (Avenue 47) created the St. Francis of Assisi Parkway Median, a large, curbed island on the west side of the street that separates Washington Street from a frontage road in front of St. Francis of Assisi Catholic Church. The City proposes to maximize the space within this Parkway Median area to serve as a storm water retention facility to supplement other drainage improvements within the area. The proposed retention basin will be graded using 3:1 slopes with a maximum depth of six feet. The Consultant will prepare plans, specifications, and engineer's estimate to excavate, grade, and landscape the retention facility. The Consultant will be responsible to identify and relocate existing utilities to locations outside of the island to accommodate the retention facility construction. All utilities, with the exception of the CVWD pressure main are to be relocated outside of the Parkway Median. Several hydrological studies have been performed for this area. These studies will be made available to the successful Consultant. The project limits and existing utilities are shown on Attachment 1. Services Requested Services and products to be rendered in performing all work associated with project development may include, but may not be limited to: • Perform appropriate engineering related field survey, identify existing utilities, and prepare base maps; • Perform utility coordination to relocate conflicting utilities. The Consultant will be required to provide its utility coordination documentation to the City at the conclusion of design; �. 374 Attachment 2 • Prepare project plans, specifications, and engineer's estimates of probable construction costs for the proposed improvements: o Project plans shall be prepared at 1".=20' scale. If required, profiles shall be at 1"=2' scale. o Project Specifications and Bid Documents will likely include a detailed project description, preparation of bid schedule, bid item descriptions, payment methods, special provisions, technical specifications, geotechnical report, and any specification detail sheets specific to the project. • Consultant coordination will include an appropriate number of meetings with City staff and representatives of the affected utilities. The Consultant may be required to attend a City Council meeting. The design consultant will be expected to attend the pre -bid meeting and will respond to contractor request for clarification or information during the bid process. • Consultant will assist the City during the bid and construction phases by responding to Requests for Information (RFI) and provide clarification on its plans as necessary. Project Development Process Pre -Design Meeting The pre -design meeting is an initial meeting between the Consultant and City staff to clarify project design objectives. 2. Agency Approval Consultant will submit PS&E and/or other necessary documents to City to obtain approval. At a minimum, the Consultant should anticipate the following plan check submittals: (1) 1 st Review - Concept Review (2) 2nd Review - 85-90% Check Plans & Specs (3) 3rd Review - 100% Check Plans, Specs, & Engineer's Estimate (4) 4th Review - Preliminary Final (screen check) B. Staff approved PS&E will be submitted to the City Council for final approval. 2 ,,.. 375 Attachment 2 C. All approved plans will be provided to the City on compact disk in AutoCAD 2008 or higher format, as well as on "D" size Mylar. Specification documents, including technical specifications, will be provided on digital medium disks in Microsoft Word for Windows format. The Engineer's estimate will be provided in Excel for Windows format. 3. Bidding Phase The Consultant will be expected to provide technical support during the bidding and award process. 4. Construction Phase The Consultant will be expected to provide technical support during the construction phase. This work objective will include the review and response to FIR and/or contractor questions. Proposal Format Proposals (work proposal and cost proposal) are to be submitted in separate envelopes clearly marked with the Consultants name, address and phone number. Only one proposal per Consultant will be considered. Proposal packages are to be submitted to the City on/or before Monday October 25 at/or before 5:00 p.m. Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered to: Bryan McKinney, P.E., Principal Engineer City of La Quinta Public Works Department 78-495 Calle Tampico La Quinta, CA 92253 Consultants are encouraged to keep their proposals brief and relevant to the specific work required. Proposals shall include the following items: 1. Work Proposal (envelope 1) - submit 4 copies A. Cover Letter (1) The name, address and phone number of the Consultant's contact person for the remainder of the selection process. 3 376 Attachment 2 (2) Any qualifying statements or comments regarding the Consultant's proposal, the information provided in the RFP or the proposed contract. (3) Identification of sub -consultants and their responsibilities. B. Statement of Qualifications (1) A listing of proposed project personnel, including personal experiences and individual resumes for prime and sub - consultants. (2) Consultant and sub -consultant experience with similar work, including names and current phone numbers of reference for listed projects. C. Project Understanding and Approach A description of your project understanding, and how you will approach the project. D. Scope of Work Program A description of the tasks, sub -tasks, and deliverables that will be provided. E. Project Schedule A comprehensive Critical Path Method (CPM) schedule is to be submitted describing the nature and scheduling of proposed tasks and reflecting December 8, 2010 as the start date. The project schedule should include all approvals expected during the project period. 2. Cost Proposal (envelope 2) — submit 2 copies The consultant is to submit a detailed cost proposal for all services and materials anticipated in completing the project. Man-hours and extended billing rates per classification of personnel will be indicated for each defined task and/or sub -task. m 377 Attachment 2 Selection Process Work Programs will be reviewed by a Consultant Selection Committee (Committee). The Committee will rank the Consultants for contract negotiations based upon the materials submitted within the Work Proposal. The Committee may or may not choose to interview two or more closely -rated firms, but will not expect or schedule time for elaborate presentations. Cost proposals will be opened only after the ranking process is complete. The City will open contract negotiations with the top -ranked firm. The successful Consultant will be expected to enter into the attached Professional Services Agreement. E 378 T-itw4rw4gma, COUNCIL/RDA MEETING DATE: September 21, 2010 ITEM TITLE: Approval of a Request for Proposal to Obtain Professional Engineering Services to Prepare the Plans, Specifications and Engineer's Estimate of Probable Construction Costs for the New Traffic Signal at the Intersection of Madison Street and Avenue 54, Project No. 2009-23 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 13 STUDY SESSION: PUBLIC HEARING: Approve a Request for Proposal (RFP) to obtain professional engineering services to prepare the plans, specifications, and engineer's estimate (PS&E) of probable construction costs for the New Traffic Signal at the intersection of Madison Street and Avenue 54, Project No. 2009-23. FISCAL IMPLICATIONS: The following are the approved funding sources and amounts for the Madison Street at Avenue 54 Traffic Signal: CMAQ: $322,000 General Fund: $134,400 Total Funding: $456,400 The following is the anticipated project budget: Design: $1 12,000 Inspection/Testing/Survey $32,000 Construction: $250,360 City Administration $16,400 Contingency: $45,640 Total Budget: $456,400 379 CHARTER CITY IMPLICATIONS: The project is partially funded with federal funding. As such, the project is subject to prevailing wage requirements. BACKGROUND AND OVERVIEW: In April 2009, Coachella Valley Association of Governments (CVAG) issued a call for projects for Congestion Mitigation and Air Quality (CMAQ) eligible improvements. The total amount of CMAQ Improvement Program funding available was $2,180,000. On May 5, 2009, the City Council adopted a resolution of the City Council approving the submittal of an application to CVAG for partial funding for the following five projects in order of priority: Project No. 1 — Traffic Signal Synchronization • Eisenhower Drive from Coachella to Calle Tampico; and • Calle Tampico from Eisenhower Drive to Washington Street Project No. 2 — Traffic Signal Synchronization • Adams Street from Westward Ho to Fred Waring Drive; • Miles Avenue from Adams Street to Dune Palms Road; and • Dune Palms Road from Miles Avenue to Fred Waring Drive Project No. 3 — City Owned Property PM-10 Stabilization • Use of contract farming on undeveloped property at SilverRock • Planting of Bermuda and Sudan grass on undeveloped areas not being farmed Project No. 4 — New Traffic Signal • Design and construct a new traffic signal at the intersection of Dune Palms Road and Retail Center Drive Project No. 5 — New Traffic Signal • Design and construct a new traffic signal at the intersection of Madison Street and Avenue 54 On December 7, 2009, CVAG's Executive Committee approved CMAQ funding, in the amount of $992,000, toward City project priorities 1, 2 and 5. On March 16, 2010, the City Council adopted a Resolution of the City Council of the City of La Quinta making certain findings pursuant to Health and Safety Code Section 33445(a) and authorizing the expenditure of funds toward the City's traffic signal synchronization improvements at various locations; appropriated funding and approved the inclusion of the new traffic signal at the intersection of Madison Street and Avenue 54 (Attachment 1) within the Fiscal Year 2009-2010 Capital Improvement Plan (CIP). 380 The RFP to obtain professional engineering services to prepare the PS&E for the new traffic signal at the intersection of Madison Street and Avenue 54 has been prepared (Attachment 2) and is ready for distribution to qualified consultants. The consultant selection process outlined within City Resolution No. 2005-096, adopted December 6, 2005, shall be followed. In accordance with Resolution 2005- 096, the guidelines for major services will be followed as the estimated cost may exceed $50,000. The city manager intends to appoint a consultant selection committee consisting of the following members: Tim Jonasson, P.E., Public Works Director/City Engineer, Bryan McKinney, Engineering Services/CIP, Principal Engineer, and Nick Nickerson, Project Manager. If the City Council wishes to appoint a different committee, the Committee would be subject to the Brown Act unless the Committee consists solely of two council members. Contingent upon City Council of the RFP on September 21, 2010, the following is the anticipated project schedule: City Council Approves RFP RFP Advertisement Period Consultant Selection Process City Council Awards PSA Project Engineering (Includes NEPA Doc) Construction Project Closeout September 21, 2010 September 22 - October 21, 2010 October 22 - November 17, 2010 December 7, 2010 December 8, 2010 - April 30, 2011 May 2011 -August 2011 September 2011 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a RFP to obtain professional engineering services to prepare the PS&E of probable construction costs for the New Traffic Signal at the Intersection of Madison Street and Avenue 54, Project No. 2009-23; or 2. Do not approve a RFP to obtain professional engineering services to prepare the PS&E of probable construction costs for the New Traffic Signal at the Intersection of Madison Street and Avenue 54, Project No. 2009-23; or 381 3. Provide staff with alternative direction. Respectfully submitted, othy R. d nass n, P.E. Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Request for Proposal 382 ATTACHMENT1 THE HIDEAWAY GOLF COURSE PGA WEST COUNTRY CLUB MADISON CLUB PROJECT SITE GRIFFIN RANCH GREG NORMAN GOLF COURSE VICINITY MAP CITY COUNCIL MEETING: September 21, 2010 ITEM TITLE: Approval of a Request for Proposal to Obtain Professional Engineering Services to Prepare the Plans, Specifications and Engineer's Estimate of Probable Construction Costs for the New Traffic Signal at the Intersection of Madison Street and Avenue 54, Project No. 2009-23 APPLICANT: Timothy R. Jonasson, P.E., Public Works Director/City Engineer 383 Attachment 2 ti 46 " M OFT CITY OF LA QUINTA REQUEST FOR PROPOSAL PROFESSIONAL ENGINEERING AND DESIGN SERVICES NEW TRAFFIC SIGNAL MADISON STREET AND AVENUE 54 The City of La Quinta ("City") requests proposals from qualified professional engineering consultants to prepare plans, specifications, and estimates (PS&E) for a new Traffic Signal at the intersection of Madison Street and Avenue 54. A signal warrant analysis has been completed for this intersection. The design consultant will be responsible for preparing the project plans, providing an itemized engineer's estimate, bid schedule, bid item descriptions, payment methods, and technical provisions. Samples of these specification documents are available for review within the City Public Works/Engineering Department. The City will prepare remainder of the project bid documents. Special Requirements Federal Funds. The proposed improvements are partially funded with Congestion Mitigation and Air Quality (CMAQ) funds through the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU), administered through the California Department of Transportation (Caltrans) • As such, the selected consultant shall comply with the requirements of 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31 et seq.; 49 CFR, Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, and Caltrans Local Procedures Manual Processing Procedures for Implementing Federal and/or State Funded Local Public Transportation Projects. Caltrans Local Assistance Procedures Manual Forms. This RFP contains the following forms: 1 . Exhibit 10-F Certification of Consultant, Commissions & Fees 2. Exhibit 10-G Certification of Local Agency 3. Exhibit 10-1 Notice to Proposers DBE Information 4. Exhibit 10-J Agreement for Subcontractor/DBE Participation 5. Exhibit 10-01 Local Agency Proposer UDBE Commitment 6. Exhibit 10-02 Local Agency Proposer DBE Information Page 1 of 6 384 B4 Attachment 2 Exhibits 10-G, 10-1 and 10-J are presented for information only. Exhibits 10-F, 10-01 and 10-02 are to be filled out, signed and submitted with the proposal. UDBE Participation. This project is subject to Title 49 CFR 26.13(b). The selected consultant, and any subconsultants shall not discriminate on the basis of race, color, national origin, or sex in the performance of any contract that results from this solicitation. The selected consultant shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT -assisted contracts. Failure to carry out these requirements would be a material breach of any contract, and may result in the termination of the contract or such other remedy as the recipient deems appropriate. The selected consultant shall take necessary and reasonable steps to ensure that DBEs have opportunity to participate in the contract (49 CFR 26)• To ensure there is equal participation of the Disadvantaged Business Enterprise (DBE) groups specified in 49 CFR 26.5, the City of La Quinta has established an Underutilized Disadvantaged Business Enterprise (UDBE) goal of 0.8% for this project. UDBE is a firm that meets the definition of DBE and is a member of one of the following groups: 1 . Black Americans 2. Native Americans 3. Asian -Pacific Americans 4. Women References to DBEs include UDBEs, but references to UDBEs do not include all DBEs. The Agreement will require the consultant to meet the UDBE goal shown above and in this Request for Proposals or demonstrate that adequate good faith efforts were made to meet this goal. It is each offeror's responsibility to verify that the UDBE firm is certified as DBE at date of Proposal opening. For a list of DBEs certified by the California Unified Certification Program, go to: http•//www dot ca qov/hq/bep/find certified.htm Two-part Submittal. This is a two-part submittal. In envelope No.1, offerors shall submit written statements of technical qualifications and describe in detail their work plan for completing the work specified in the Request for Proposal. In a separate, sealed envelope No. 2, offerors shall submit a detailed cost proposal for all services and materials anticipated in completing the project. A detailed cost break -down for each project task and sub -task shall be submitted. 385 Page 2 of 6 Attachment 2 Services Requested Services and products to be rendered in performing all work associated with project development may include, but may not be limited to: • Perform appropriate engineering related field survey, and prepare the base map. (The base map will include all utilities and potential obstructions.) Perform utility coordination, identify points of connections, and obtain clearances. Assist the City with the preparation of a Categorical Exclusion with Required Technical Studies. The City has prepared and submitted the Preliminary Environmental Studies (PES) to Caltrans and is responding to comments. The Consultant's efforts will likely include the preparation of Air Quality Report which addresses PM10/PM2.5; Caltrans coordination and assistance in obtaining approved HPSR (prepared by Caltrans PQS); assistance in obtaining approval for RWQCB and NPDES Permits. Prepare project plans, specifications and engineer's estimates of probable construction costs. • Plans will likely include Title Sheet, Traffic Signal Plan, Signing and Striping Plan, and necessary construction details. • Project Specifications and Bid Documents will likely include the detailed project description, preparation of bid schedule, bid item descriptions, payment methods, special provisions, technical specifications, and any specification detail sheets or standard plans. • Project coordination will include an appropriate number of meetings with City staff. The consultant may be required to attend a City Council meeting. The design consultant will be expected to attend the pre -bid meeting and will respond to contractor requests for clarification during the bid process. The design consultant will also be required to respond to requests for information (RFI) and provide clarification of questions relating to its plans during the construction phase. Project Development Process 1 . Pre -Design Meeting Initial meeting between the consultant and City staff to clarify project design objectives. 386 Page 3 of 6 Attachment 2 2. Agency Approval A. Consultant will submit PS&E and/or other necessary documents to City to obtain approval. At a minimum, the consultant should plan for the following plan check submittals: (1) 1 st Review - Concept Review (2) 2nd Review - 85-90% Check Plans & Specs (3) 3rd Review - 100% Check Plans, Specs, & Engineer's Estimate (4) 4th Review - Preliminary Final (screen check) B. Staff approved PS&E will be submitted to the City Council for approval. C. All approved plans will be provided to the City on compact disk in AutoCAD 2000 or higher format, as well as on "D" size Mylar. Specification documents, including technical specifications, will be provided on digital medium disks in Microsoft Word for Windows format. The Engineer's estimate will be provided in Excel for Windows format. 3. Bidding Phase The consultant will be expected to provide assistance in preparing the necessary documents and provide technical support during the bidding and award process. 4. Construction Phase The consultant will provide assistance during the construction phase. This assistance will include responding to BFI's and responding to contractor requests for clarification. 5. Proposal Format Proposals (work proposal and cost proposal) are to be submitted in separate envelopes clearly marked with the consultants name, address and phone number. Only one proposal per consultant will be considered. Proposal packages are to be submitted to the City on/or before October 21, 2010 at/or before 5:00 p.m. Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered to: Bryan McKinney, P.E., Principal Engineer City of La Quinta Public Works/Engineering Department 78-495 Calle Tampico La Quinta, CA 92253 337 Page 4 of 6 Attachment 2 Consultants are encouraged to keep their proposals brief and relevant to the specific work required. Proposals shall include the following items: 1. Work Proposal (envelope 1) - submit 4 copies A. Cover Letter (1) The name, address and phone number of the consultant's contact person for the remainder of the selection process. (2) Any qualifying statements or comments regarding the consultant's proposal, the information provided in the RFP or the proposed contract. (3) Identification of sub -consultants and their responsibilities. B. Statement of Qualifications (1) A listing of proposed project personnel, including personal experiences and individual resumes for prime and sub -consultants. (2) Consultant and sub -consultant experience with similar work, including names and current phone numbers of reference for listed projects. C. Project Understanding and Approach A description of your project understanding, and how you will approach the project. D. Scope of Work Program A description of the tasks, sub -tasks, and deliverables that will be provided. E. Project Schedule Time is of the essence. A comprehensive design schedule is to be submitted describing the nature and scheduling of proposed tasks and reflecting December 8, 2010 as the start date. 2. Cost Proposal (envelope 2) - submit 1 copy The consultant is to submit a detailed cost proposal for all services and materials anticipated in completing the project. Man-hours and extended billing rates per classification of personnel will be indicated for each task and/or sub - task defined. Page 5 of 6 Attachment 2 Selection Process Work Programs will be reviewed by a Consultant Selection Committee. The Committee will rank the consultants for contract negotiations based upon the materials submitted within the Work Proposal. The Committee may or may not choose to interview two or more closely -rated firms, but will not expect or schedule time for elaborate presentations. Cost proposals will be opened only after the ranking process is complete. The City will open contract negotiations with the top -ranked firm. The successful consultant will be expected to enter into the Professional Services Agreement presented as Attachment 1. 389 Page 6 of 6 Tay^F44" COUNCIL/RDA MEETING DATE: September 21, 2010 ITEM TITLE: Approval of Professional Services Agreement with Tri-State Land Surveyors & Civil Engineers, Inc. for Construction Surveying Services RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Authorize staff to enter into a Professional Services Agreement (PSA) with Tri-State Land Surveyors & Civil Engineers, Inc. for construction surveying services. FISCAL IMPLICATIONS: None for this action; these services will be paid on a time and material basis. Costs for construction surveying are included within each project's budget in the Capital Improvement Program (CIP). CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On July 6, 2010, City Council authorized staff to distribute a Request for Proposal (RFP) for construction surveying services for capital improvement projects. The City received 19 proposals in response to its OP. Staff reviewed the proposals and recommends that the City enter into a PSA with Tri-State Land Surveyors & Civil Engineers, Inc. Attachment 1 is the PSA for construction surveying services which calls for an initial two-year term beginning September 22, 2010 and ending September 21, 2012, with an option for up to two additional one-year terms (extended term) upon mutual agreement by both parties. 30,0 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize staff to enter into a PSA with Tri-State Land Surveyors & Civil Engineers, Inc. for construction surveying services; or 2. Do not authorize staff to enter into a PSA with Tri-State Land Surveyors & Civil Engineers, Inc. for construction surveying services; or 3. Provide staff with alternative direction. Respectfully submitted, 1 " imothy �i Jon sson, P.E. Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. PSA for Construction Surveying Services with Tri-State Land Surveyors & Civil Engineers, Inc. 391 ATTACHMENT1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and Tri-State Land Surveyors & Civil Engineers, Inc. ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Construction Surveying Services, as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense. such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 392 1.5 Care of Work and Standard of Work. a. Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. b. Standard of Work. Consultant acknowledges and understands that the services and work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant's services and work will be held to a heightened standard of quality and workmanship. Consistent with Section 1.4 hereinabove,. Consultant represents to City that it holds the necessary skills and abilities to satisfy the heightened standard of work as set forth in this Agreement. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance 'with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for 393 actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Maleure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this .Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. The term of this agreement shall commence on September 22, 2010 and terminate on September 21, 2012 (initial term). This agreement may be 394 extended for two (2) additional 1-year terms upon mutual agreement by both parties (extended terms). Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and, make all decisions in connection therewith: a. Dale Grinager, President b. Luke R. Beverly, PLS, Project Manager C. Oscar Cabrera, Chief of Parties It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Timothy R. Jonasson, Public Works Director/City Engineer or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions, which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 395 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE AND INDEMNIFICATION. 5.1 Insurance. Prior to the beginning of and throughout the duration of the Work performed under this Agreement, Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured (on the general liability policy only) shall be delivered to and approved by City prior to commencement of the services hereunder. The following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A -:VI: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) $2,000,000 (general aggregate) Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Errors and Omissions Liability $1,000,000 (per claim and aggregate). 396 Workers' Compensation (per statutory requirements) Consultant shall carry automobile .liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. a. General Indemnification Provision. 391 1. Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are cause in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit C without the written consent of the Consultant. 2. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses .or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsultants of Consultant. 3. Standard Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance' with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set 393 forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. , 4. Indemnity Provisions for Contracts Related to Construction. Without affecting the rights of .City under any provision of this agreement, Consultant shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City. b. Indemnification Provision for Design Professionals f . Applicability of Section 5.2(b). Notwithstanding Section 5.2(a) hereinabove, the following indemnification provision shall apply to Consultants who constitute "design professionals" as the term is defined in paragraph 3 below. 2. Scope of Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless City and City's agents, officers, officials, employees, representatives, and departments ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, any subconsultant, anyone directly or indirectly employed by them or anyone that they control. 3. Design Professional Defined. As used in this Section 5.2(b), the term "design professional" shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 5.4 General Conditions pertaining to provisions of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third party general liability. coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992, or its equivalent. Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion q 0 for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right , but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 8. Certificate(s) are to reflect that the insurer will provide thirty (30) days notice to City of any cancellation of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City. 10. Consultant agrees to ensure that subcontractors, and any 'other party involved with the project that is.brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 11. Consultant agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or 401 other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City, If Consultant's existing coverage includes a deductible or self -insured retention, the deductible or self -insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. 12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. if such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 17. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. . 402 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such., 20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21, Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of. premiums or other amounts with respect thereto. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by. this Agreement and enable the Contract Officer to evaluate the cost and the.performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 403 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City . hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by. City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law, This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an 404 immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.7. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for. any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the 405 Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Thomas P. Genovese City Manager 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92247-1504 To Consultant: TRI-STATE Attention: Dale Grinager President 49484 Senilis Avenue Morongo Valley, CA 92256 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this, Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. 40l IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager Date ATTEST: Veronica J. Montecino, CMC, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSUL��NT: T - tate Land Surveyors & Civil Engineers, Inc. By: /U Name: L�Dd t,� ��iN¢�E4 Title: BLS Date: V 8 Exhibit A PROJECT UNDERSTANDING Ite City ofLa Qumta wishes to commission a land surveying firth to provide various construction surveying services for the term of August 5, 2010 through August4, 2012. Services to be provided (shall include, but may not be limited to): • Survey Control • Clearing/Removals Rough Grade • Finish Grade • Retaining/Garden Walls • Bridge Structures • Entrance Structures • Building Foundations • Water, Sewer, Storm Drain, or Irrigation Lines • Drainage Boxes • Tree Locations • Project Administration • Office Calculations . PROJECT APPROACH TRI-STATE's approach will be to apply our knowledge and experience from similar City Projects in the Coachella Valley, as listed under our Relevant Projects, as follows: • All approved Improvement Plans will be processed through our Calculation Department, under the supervision of Luke R. Beverly, PLS for mathematical correctness. • After checking plans for.accuracy, plots and calculations for improvements will be prepared. Cut Sheets will be made available to field crews, City of La Quinta and Contractor. • All staking will be coordinated with the City of La Quinta by Luke R. Beverly, PLS. • Field crews will use GPS equipment and Total Station instruments with Data Collectors for all construction layout. 409 Exhibit B TRI-STATE LANd SURVEyORs & CMI ENgiNEERS, INC. 49484 SeNilis AvENUE, MORONgo VAIIEy, CA 922M Qt (760) 363-7213 FAX (760) 363-7940 COST PROPOSAL SHEET Proposal to Provide Professional Construction Surveying Services for the term of August 5, 2010 through August 4, 2012 The following are our hourly rates to provide the services outlined in the Request for Proposal for. Construction Surveying Services and will be used as the basis for negotiating a Professional Services Agreement: CLASSIFICATION OF PERSONNEL and HOURLY RATES PREVAILING WAGE PROJECTS 2 Person Survey Crew $150.00 3 Person Survey Crew $190.00 Office Calculations $115.00 Professional Land Surveyor Review $115.00 NON PREVAILING WAGE PROJECTS 2 Person Survey Crew 3 Person Survey Crew Office Calculations Professional Land Surveyor Review L R. Bev y-PLS Prime Consultant $140.00 $170.00 $ 95.00 $ 95.00 7/7-4/1 0 Date Signed 410 Exhibit C Schedule of Performance Consultants Project Schedule shall provide services for an initial term of twenty-four (24) months beginning September 22, 2010 through September 21, 2012 (initial term), and upon mutual agreement by both parties, the term of this agreement may be extended for up to two (2) additional 1-year terms (extended terms). 411 Exhibit D Special Requirements AT NO ADDITIONAL COST TO THE CITY: The consultant shall provide a cellular telephone and service compatible with the City's cellular phone service. 2. The consultant shall provide his or her own transportation to and from the designated works site. 3. The Consultant shall respond to the job site for surveying services within 24 hours and shall provide any/all written materials to City within 48 hours of completing the survey work. 4. The Consultant shall provide all necessary survey equipment to its survey crew to provide digital measurement and recordation of line, grade, and angle measurements. 5. Upon request these data files will be made available to the City at no additional cost. $I.. 412 COUNCIL/RDA MEETING DATE: September 21, 2010 ITEM TITLE: Approval of a Request by the Chamber of Commerce to Utilize the Council Chambers for a Candidate's Forum on September 30, 2010 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: Z S STUDY SESSION: PUBLIC HEARING: Approve a request by the La Quinta Chamber of Commerce to utilize the Council Chambers for a Candidate's Forum on September 30, 2010. FISCAL IMPLICATIO None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The La Quinta Chamber of Commerce (Chamber) is requesting to use the Council Chambers for a Candidate's Forum on September 30, 2010, from 5:30 p.m. to 8:30 p.m. The Chamber also plans to hold an informal reception in the City Hall lobby area from 5:30 p.m. to 6:00 p.m. The Chamber's application is included as Attachment 1. Per the City's "Guidelines for Use of the Civic Center," all requests must be approved by the City Council. Because the Chamber needed sufficient time in advance to advertise the event, the City Manager has approved the Chamber's request. Staff is bringing the request forward for City Council ratification. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Approve a request by the La Quinta Chamber of Commerce to utilize the Council Chambers for a Candidate's Forum on September 30, 2010; or 2. Do not approve a request by the La Quinta Chamber of Commerce to utilize the Council Chambers for a Candidate's Forum on September 30, 2010; or 3. Provide staff with alternative direction. Respectfully submitted, -422, Douglas . Evans Assista t City Manager — Development Services Attachment: 1. Application Approved for submission by: /dam- s--- / V/!�J,", Thomas P. Genovese, City Manager 414 ATTACHMENT) Organization: LCr. Qy�j C`,.otN, �er CA- GyA,-vrY\2rCC Person(s) In Charge:7- .. & Ate-\r� Phone:%ice/S�el 319 Address: %Sa-2%S Cc.l le-- Twnp r Ckz> Lc .Facility Requested: ( Cpl-� --3 C t t C V� CG nA.bFs3 Type of Event: Public_ Private Description of Activity: �c ' 8 c Vc.S �=oC V rv\ t- u Date(s) of use: (?/30 1-2010 Size of Group: 75 /� � �" 3o Finish (a.m. .M Time of Use: Start (a.m. m. Total Hours of Use x $32.00 /hour se Certificate of Additional Insured Attached: O�c -or- City Insurance Requested:. Fee Paid: S Refundable Cleaning Deposit Paid: S Session Room = $200 Council Chambers (up to 53 people) to $300 Council Chambers (54 people plus) _ $500 Total Paid: S O 1 A - The undersigned hereby agrees to abide by the rules and regulations of the City of Ia Quinta relating to the se of public facilities. Date:0/27 12C>1QSignature: Title: es; _e C�y LQ—CLG,—"b Deposit Required For: Deposit Returned: Date: NUTB : The parson signing the application and the statement of inforaution must be an officer of the sponsoring organization. it the person is not an 0tficar of the organisation for which application is roads,. hs/ehs moat present written authorization trem the group to sign. - 41,5 INDEMNIFICATION AGREEMENT I \. C.a/� 1�:4�`�—✓ as a user of the La Quinta._Civc Center, located at 78-495 Calle Tampico!., La Quinta, California 92253, hereby agree to indemnify, defend and hold the City of La Quinta, its elected officials, officers, agents and employees, harmless from any claim or liability for damage which may arise from the use by the undersigned organization or individual. I HAVE CAREFULLY READ THIS AGREEMENT AND FULLY UNDERSTAND ITS CONTENTS. I AM AWARE THAT THIS IS A RELEASE OF LIABILITY AND A CONTRACT BETWEEN MYSELF AND THE CITY OF LA QUINTA, ITS ELECTED OFFICIALS, OFFICERS, AGENTS AND EMPLOYEES AND I SIGN THIS CONTRACT OF MY OWN FREE WILL. Executed at La Quinta, California on F., A C.) /z-O !O Dat keleasor 416 Tihf 4 4 a" COUNCIL/RDA MEETING DATE: September 21, 2010 ITEM TITLE: Approval of the Plans, Specifications and Engineer's Estimate and Authorization to Advertise the Eisenhower Drive and Calle Tampico Signal Interconnect Improvements for Bid, Project No. 2009-22 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the plans, specifications, and engineer's estimate (PS&E) and authorize staff to advertise the Eisenhower Drive and Calle Tampico Signal Interconnect Improvements for Bid, Project No. 2009-22. FISCAL IMPLICATIONS: The following are funding sources and amounts for Eisenhower Drive and Calle Tampico Signal Interconnect Improvements: CMAQ: $310,000 RDA Project Area Number 1: $141,000 Total Funding: $451,000 The following is the anticipated project budget: Design: $15,000 Inspection/Testing/Survey $30,000 Construction: $310,000 Contingency: $96,000 Total Budget: $451,000 417 CHARTER CITY IMPLICATIONS: The project is partially funded with federal and Redevelopment Agency (RDA) funding. As such, the project is subject to prevailing wage requirements. BACKGROUND AND OVERVIEW: In April 2009, Coachella Valley Association of Governments (CVAG) issued a call for projects for Congestion Mitigation and Air Quality (CMAQ) eligible improvements. The total amount of CMAQ funding available was $2,180,000, On May 5, 2009, the City Council adopted a resolution of the City Council approving the submittal of an application to the CVAG for partial funding for the following five projects in order of priority: Project No. 1 — Traffic Signal Synchronization • Eisenhower Drive from Coachella to Calle Tampico; and • Calle Tampico from Eisenhower Drive to Washington Street Project No. 2 — Traffic Signal Synchronization • Adams Street from Westward Ho to Fred Waring Drive; • Miles Avenue from Adams Street to Dune Palms Road; and • Dune Palms Road from Miles Avenue to Fred Waring Drive Project No. 3 — City Owned Property PM-10 Stabilization • Use of contract farming on undeveloped property at SilverRock • Planting of Bermuda and Sudan grass on undeveloped areas not being farmed Project No. 4 — New Traffic Signal • Design and construct a new traffic signal at the intersection of Dune Palms Road and Retail Center Drive Project No. 5 — New Traffic Signal • Design and construct a new traffic signal at the intersection of Madison Street and Avenue 54 On December 7, 2009, CVAG's Executive Committee approved CMAQ funding, in the amount of $992,000, toward City project priorities 1, 2 and 5. On March 16, 2010, the City Council adopted a Resolution of the City Council of the City of La Quinta making certain findings pursuant to Health and Safety Code Section 33445(a) and authorizing the expenditure of funds toward the City's traffic signal synchronization improvements at various locations; appropriated funding and approved the inclusion of the Eisenhower Drive and Calle Tampico Signal interconnect improvements within the Fiscal Year 2009-2010 Capital Improvement Plan (CIP). ,.. 418 On August 2, 2010, Caltrans District 8 approved the Environmental Document for the Eisenhower Drive and Calle Tampico Signal Interconnect Improvements. On August 12, 2010, staff submitted the Request for Authorization to Proceed with Construction and requested the federal funds, in the amount of $310,000 be obligated towards the Eisenhower Drive and Calle Tampico Signal Interconnect Improvements. The City's request was approved at Caltrans District 8 and submitted to Caltrans headquarters for final approval. Funding obligation is expected within the next few weeks. The project cannot be advertised for construction until the City receives funding obligation and authorization to incur costs. The PS&E is now complete and is available for review within the City's Public Works Department. Contingent upon City Council authorization to advertise the project for bid on September 21, 2010, and notification of funding obligation in October, the following is the anticipated project schedule: City Council Approves PS&E Project is Advertised City Council Awards Contract Sign Contracts and Mobilize Construction (45 working days) Project Closeout FINDINGS AND ALTERNATIVES: September 21, 2010 October to November 2010 December 2010 January 2011 February to April 2011 May 2011 The alternatives available to the City Council include: 1 . Approve the PS&E and authorize staff to advertise the Eisenhower Drive and Calle Tampico Signal Interconnect Improvements for Bid, Project No. 2009-22; or 2. Do not approve the PS&E and do not authorize staff to advertise the Eisenhower Drive and Calle Tampico Signal Interconnect Improvements for Bid, Project No. 2009-22; or 419 Provide staff with alternative direction. Respectfully submitted, Timothy R. J nass n P.E. Public Works Direc or/City Engineer Approved for submission by: Thomas P. Genovese, City Manager 4?0 T4hf 4 40 QUZKZ COUNCIL/RDA MEETING DATE: September 21, 2010 ITEM TITLE: Approval of Ratification of Assistant City Manager Approval of Contract Change Order for Parsam Construction, Inc. for the Laguna de la Paz Soundwall Project No. 2008-01 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: -y CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Ratify Assistant City Manager approval of Contract Change Order No. 4 (Attachment 1) for $92,037 for the Laguna de la Paz Soundwall Project No. 2008- 01 (Attachment 2) to construct a retaining wall in order to alleviate slope and drainage issues adjacent to the soundwall. FISCAL IMPLICATIONS: The following is the project's approved funding and funding sources: Transportation DIF Total Funding Available: The following is the anticipated project budget: Beginning Construction & Contingency Amount Balance Base Contract CCO No. 1-3 Pending C:CO No. 4 Laguna de la Paz HOA Contribution Balance Remaining $1,262,470 $1,262,470 $ 1,056,723 $ 586,826 $ 34,488 $ 92,037 $ (46,018) $ 389,390 49-1 As indicated, adequate funding is available. The total amount of the work is $92,037; however, the Laguna de La Paz Homeowners Association has committed to match the City's funding amount which will be formalized in an agreement that is currently being drafted. CHARTER CITY IMPLICATIONS: The project is 100% funded with local funds. As such, the project was bid as a non -prevailing wage improvement. BACKGROUND AND OVERVIEW: While under construction of the Laguna de la Paz soundwall on Washington Street the City received a request from the homeowner's association to reduce the increased slope that occurs between the raised footing for the new soundwall and the existing grade along parts of the frontage. Staff reviewed the request and concurred with the HOA that the most aesthetically pleasing solution would be to construct a short retaining wall in front of the new soundwall that when backfilled would allow the grades adjacent to the wall to be less severe, thereby providing a flatter area for disintegrated granite (DG) and future landscape improvements. The change order provides for the contractor to construct a 1 to 3 foot high retaining wall approximately ten feet in front of the soundwall which will flatten the DG slope in order to prevent future erosion issues. The new wall will match the existing wall in appearance and approximately half of the proposed cost of the wall will be paid for by the Laguna de la Paz Homeowners Association. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Ratify Assistant City Manager approval of Contract Change Order No. 4 for $92,037 for the Laguna de la Paz Sound Wall Project No. 2008-01 to construct: a retaining wall to alleviate steep slope issues in front of the sound wall; or 2. Do not Ratify Assistant City Manager approval of Contract Change Order No. 4 for $92,037 for the Laguna de la Paz Sound Wall Project No. 2008-01 to construct a retaining wall to alleviate steep slope issues in front of the sound wall; or 42 3. Provide staff with alternative direction. Respectfully submitted, Joth%v R. Jjnasy, P.E. Public Works Director/City Engineer Approved for submission by: Bret M. Plumlee Assistant City Manager — Management Services Attachments: 1. Contract Change Order No. 4 2. Vicinity Map �z3 ATTACHMENTI c&'�v 4 XP Oth& MEMORANDUM To: Veronica J. Montecino, CIVIC, City Clerk C From: Leonard R. St. Sauver, Public Works Inspection Supervisor l Via: Timothy R. Jonasson, Public Works Director/City Engineer Bryan McKinney, Engineering Services Principal Engineer Subject: Contract Change Order No. 4 Laguna De La Paz Sound Attenuation Wall Project Project No. 2008-01 Date: September 14, 2010 Attached for your review and signature are two originals of Contract Change Order No.4 for the subject project. Please sign both originals at the designated line and return to me for final distribution. Please do not hesitate to contact me immediately if you have any questions or require further clarification regarding this document or the project in general. As indicated by my initials, I have reviewed this change order and find it to be accurate and in accordance with the project contract specifications. This Contract Change Order allows for This Contract Change Order allows for the installation of additional smaller retaining walls due to excessive slope issues. The Laguna De La Paz has agreed to fund half of the cost as an upgrade to their development. This Contractor Change Order will be Ratified at the September 21, 2010 City Council Meeting. The following Budget Summary is provided: Beginning Construction & Contingency Amount Balance $ 1,056,723 Laguna De 1a Paz HOA Fund Contribution $ 46,019 Base Contract $ 586,826 CCO No. 1 -3 $ 34,488 Pending CCO No. 4 $ 92,037 Balance Remaining $ 389,391 As indicated, adequate funding is available. TSENGINEERING SERVICES DIVISION ICIPIIPROJECTM2 CONSTRUCTIOM2 01 LAGUNA DE LA PAZICONS WCTIOMPROGRESS PAVMEMS & CCO'S\CC084 MEMO.DOC CONTRACT: PROJECT NO. CONTRACTOR: TdroF44" Laguna De La Paz Sound Attenuation Wall Project 2008-01 P'arsarn Construction, Inc. 3334 Barnes Circle Glendale, CA 91208 CONTRACT CHANGE ORDER NO.4 Sheet I of i Pursuant to the terms of the original Contract Agreement. you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. DESCRIPTION OF CHANGE This Contract Change Order allows for the installation of smaller retaining walls due to slope/rut-off concerns. Total S 92,037.00 Previous Contract Amount through CCO 43 $ 621 202.21 Add This Chan a Order No. 4 S 92 037.00 Revised Contract Total $ 713 239.21 0y reason of this contract change order the time ol'completion is adjusted as follows: -20- working days added to contract time. The revised contract completion date shall be: 10/iSI2010 Submitted Approved —/-^ID We. the undersigned Contracts% havegiven careful consideration to the changeproposedand hereby agree, if thisproposal is approved, that we will provide all equipment. furnish all materials, perform all labor. except as mat, be notedabove. and perform all services necessary to complete die ahme specified work and Irerehy accept as full pq%,ment the amount shown above, which includes all direct and indirect overhead expenses for any dela3w. Accepted Contracts Title: W07ecx nANAGE2 Date: g/lg/lr T+INGINtikAfNG SE0.YICF5 425 DR'ISIONICRyF0.Ole[T5-•'-CONSTRUCTN1=411"GI.'NA MIA PAMONSTR(;MDNWN RrSSPAYMFgSGCCaSCCow IXK ID INC. 3334 BARNES CIRCLE, GLENDALE, CA 91208 • TEL.: (818) 236-3633 • FAX: (818) 236-3634 September 13, 2010 Mr. Leonard R. St. Sauver Public Works Inspection Supervisor Public Works / Engineering City of La Quinla 78495 Calle Tampico La Quints, CA 92247 RE: Request for Change Order Approval No. 8 Mr. St. Sauver, We are requesting approval for Change Order No.B, which is for the construction of a retaining wall to address the erosion of the DG on the inclined slope areas. BACKGROUND The Laguna de la Paz HOA has expressed concerns regarding the stability of the DG in certain areas where the inclination of the slope is significant. The concern is that the DG will erode in the event of significant precipitation and/or wind. To address this concern, the City is considering installing some form of erosion control measures along the toe of the slope in the areas with significant inclination. COST IMPACT & ANALYSIS Below is a summary of the cost to construct a new 2' high (and varies), 565' long (approximate) retaining wall, which will include the following elements: • Retaining wall will be constructed per Detail 618-3, Type B as per the SPPWC; • Masonry units will be 8" x 6" x 16" Slump Stone, color gray; • Install wall cap to match new sound wall cap; • Retaining wall to be painted to match new sound wall; • Import of dirt to reconstruct slope (as required); • Backfill and compaction of dirt for slope reconstruction; • Relocation of existing irrigation main line, lateral lines, valves, heads, etc (as required); • Remove (2) trees; and • Exclusions: Waterproofing, drainage, and any other items net specifically mentioned above Summary of Change Order No. DescriptionItem 1 Construct Type B Rat Wall as per Detail 616.3 of SPPWC, including wall cap, painting, import, backfill, compaction, grading, and all other appurtenances (approx 530 LF 0 $140.00/1-F $ 74.200.00 2 Subtotal $ 74 200.00 3 _ Parsam Mark -Up 15% 11 130.00 4 Subtotal $ 85 330.00 5 Bond 2% 1,707.00 6 Subtotal $ 87037.00 7 Mobilization 5.000.00 8 GRAND TOTAL FOR THIS CHANGE ORDER $ 9Z037.00 9 TIME EXTENSION(WORKING DAYS 20 Approved By: 3061 r N ■ ■ I ■ Legend M City Limit ' 1♦ 1111000 ATTACHMENT 2 PROJECT SITE -,,, � AT LAGUNA DE LA PAZ VICINITY MAP CITY COUNCIL MEETING: September 21, 2010 ITEM TITLE: Approval of Ratification of Assistant City Manager Approval of Contract Change Order of Parsam Construction, Inc. for the Laguna de la Paz Sound Wall Project No. 2008-01 APPLICANT: Timothy R. Jonasson, P.E., Public Works Director/City Engineer 9-1. 427 T4,w 4 4VQNu& COUNCIL/RDA MEETING DATE: September 21, 2010 ITEM TITLE: Approval of Professional Services Agreement with Landmark Consultants, Inc. for Materials Testing Services RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: C� CONSENT CALENDAR: Z V STUDY SESSION: PUBLIC HEARING: Authorize staff to enter into a Professional Services Agreement (PSA) with Landmark Consultants, Inc. for materials testing services, and authorize the City Manager to execute. FISCAL IMPLICATIONS: None for this action; these services will be paid on a time and material basis. Costs for materials testing are included within each project's budget in the Capital Improvement Program (CIP). CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On July 6, 2010, City Council authorized staff to distribute a Request for Proposal (RFP) for materials testing services for capital improvement projects. The City received 11 proposals in response to its RFP. Staff reviewed the proposals and recommends that the City enter into a PSA with Landmark Consultants, Inc. for materials testing services. Attachment 1 is the PSA for materials testing services which calls for an initial two year term beginning September 22, 2010 and ending September 21, 2012, with an option for up to two additional one-year terms (extended term) upon mutual agreement by both parties. 4^8 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize; staff to enter into a PSA with Landmark Consultants, Inc. for materials testing services, and authorize the City Manager to execute; or 2. Do not authorize staff to enter into a PSA with Landmark Consultants, Inc. for materials testing services; or 3. Provide staff with alternative direction. Respectfully submitted, Timothy R. Jo ass n P.E. Public Works irec r/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. PSA for Materials Testing Services with Landmark Consultants, Inc. 469 ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and Landmark Consultants, Inc. ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Materials Testing Services, as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 430 1.5 Care of Work and Standard of Work. a. Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. b. Standard of Work. Consultant acknowledges and understands that the services and work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant's services and work will be held to a heightened standard of quality and workmanship. Consistent with Section 1.4 hereinabove, Consultant represents to City that it holds the necessary skills and abilities to satisfy the heightened standard of work as set forth in this Agreement. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract: Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation"). The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement: no later than thirty (30) days after invoices are received by the City's Finance Department. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement:. 3.4 Term. The term of this agreement shall commence on September 22, 2010 and terminate on September 21, 2012 (initial term). This agreement may be 432 extended for two (2) additional 1-year terms upon mutual agreement by both parties (extended terms). Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Greg Chandra, P.E., Area Manager It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Timothy R. Jonasson, Public Works Director/City Engineer or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions, which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or 433 employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE AND INDEMNIFICATION. 5.1 Insurance. Prior to the beginning of and throughout the duration of the Work performed under this Agreement, Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured (on the general liability policy only) shall be delivered to and approved by City prior to commencement of the services hereunder. The following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A-:Vl: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) $2,000,000 (general aggregate) Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Errors and Omissions Liability $1,000,000 (per claim and aggregate) Workers' Compensation (per statutory requirements) 434 Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. If Consultant or Consultant's; employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or serni-trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or ornissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. a. General Indemnification Provision. 1. Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest 435 extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are cause in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit C without the written consent of the Consultant. 2. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsultants of Consultant. 3. Standard Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. 436 4. Indemnity Provisions for Contracts Related to Construction. Without affecting the rights of City under any provision of this agreement, Consultant shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City. b. Indemnification Provision for Design Professionals. 1. Applicability of Section 5.2(b). Notwithstanding Section 5.2(a) hereinabove, the following indemnification provision shall apply to Consultants who constitute "design professionals" as the term is defined in paragraph 3 below. 2. Scope of Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless City and City's agents, officers, officials, employees, representatives, and departments ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, any subconsultant, anyone directly or indirectly employed by them or anyone that they control. 3. Design Professional Defined. As used in this Section 5.2(b), the term "design professional" shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. ,. 4 3 1 b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 5.4 General Conditions pertaining to provisions of insurance coverage by Consultant_Consultant and City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992, or its equivalent. Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 438 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City,$ protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right , but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 8. Certificate(s) are to reflect that the insurer will provide thirty (30) days notice to City of any cancellation of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City. 10. Consultant agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 11. Consultant agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City, If Consultant's existing coverage includes a deductible or self -insured retention, the 439 deductible or self -insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. 12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 17. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given M. 440 policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 19. These insurance requirements are intended to be separate and distinct from any other.provision in this agreement and are intended by the parties here to be interpreted as such. 20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to ;any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's 442 right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.7. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 _Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. P.. ^ 443 7.8 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be: personaliy liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. ,... 444 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City;, CITY OF LA QUINTA Attention: Thomas P. Genovese City Manager 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92247-1504 To Consultant: Landmark Consultants, Inc. Attention: Greg Chandra, P.E. Area Manager 77-948 Wildcat Drive Palm Desert, CA 92211 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. W... 445 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager Date ATTEST: Veronica J. Montecino, CMC, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULT/NT: Landmark Consultants, Inc. 'U f Date: 446 LANWAK 77-948MdcatDr. PalmDeseMCA,92211 e • - Of$ce: (760) 360-0665 Fax: (760) 360-0521 - gchandra@landmark-ca.com EXHIBIT A SCOPE OF WORK 447. LANDMARK 77-948 WildcatDr. Palm Desert, CA 92211 Office: (760) 360.0665 Fam (760) 360-0521 .gc4andra@landmark-ca.com We proposed to perform the following scope of work: • Provide a qualified technician as necessary to conduct density tests on roadway sub -grade, aggregate base, asphaltic concrete, slope fill and trench backfill placement as -required The tests will be performed with a nuclear densometer in accordance with ASTM D2922 or sand cone in accordance with ASTM D4556. Maximum density curves (ASTM D1557) will be performed on .various material types as they are encountered. Marshall density tests on the asphaltic concrete. • Provide an ACI-certified technician as necessary to make sets of concrete cylinders as needed and perform slump tests for the curb, gutter, concrete dip section, and other minor concrete. • Provide a Caltrans certified technician and laboratory to perform tests on federally funded projects. • Perform compression strength test on concrete cylinders in accordance with ASTM C39 • Perform extraction/gradation tests in accordance with ASTM D2172IC136 on the asphaltic concrete. . • Perform R Value testing of street subgrade and recommend a pavement section based on the result of the test. • Reporting of any Non -Compliance results of materials to the City within twenty four (24) hours from the time of sampling 448. LANDMARK 77-948 Wildcat Dr. Palm Desert, CA92211 • �- • Office: (760)360-0665 Fax: (760) 360-0521 gchandragaadmark-ca.com EXHIBIT B FEE SCHEDULES 449 2010/2011 Professional Fee Schedule Field Hourly Rate Technician (Soil/Concrete/Asphalt Concrete) $ 61.00 Inspector (ICBO/AWS/CWI) $ 69.00 Ultrasonic (bevel 11) $100.00 Staff Engineer/Geologist $110.00 Supervisory TechJOperation Manager $ 95.00 Principal Engineer/Geologist $ 175.00 Word Processor/Typist $ 55.00 Laboratory Test Max. Density -- Op. Moisture (A) $165.00 Max. Density •- Op. Moisture (B, C, D) $ 195.00 AC Maximum Density (Marshall) $ 180.00 Check Point $ 66.00 Sieve Analysis $ 112.00 Sand Equivalent $ 75.00 R-Value $ 252.00 CBR (100% Compaction) $ 345.00 Soil Corrosion $ 255.00 Concrete Compression Test $ 23.00 Grout/Mortar Compression Test $ 25.00 Mix Design Review $ 230.00 Masonry Prism Compression Test $ 140.00 AC Extraction/Gradation $ 190.00 LandMark Consultants, Inc. 450 2010/2012 Professional Prevailing Wage Fee Schedule Field _ Hourly Rate Technician (Soil/Concrete/Asphalt Concrete) $ 76.00 Inspector (ICBO/AWS/CWI) $ 84.00 Ultrasonic (Level II) $ 100.00 Staff Engineer/Geologist $110.00 Supervisory TechJOperation Manager $ 95.00 Principal Engineer/Geologist $ 175.00 Word Processor/Typist $ 55.00 Laboratory Test Max. Density •- Op. Moisture (A) $165.00 Max. Density -- Op. Moisture (B, C, D) $ 195.00 AC Maximum Density (Marshall) $180.00 Cheek Point $ 66.00 Sieve Analysis $112.00 Sand Equivalent $ 75.00 R-Value $ 252.00 CBR (100% Compaction) $ 345.00 Soil Corrosion $ 255.00 Concrete Compression Test $ 23.00 Grout/Mortar Compression Test $ 25.00 Mix Design Review $ 230.00 Masonry Prism Compression Test $140.00 AC Extraction/Gradation $190.00 LandMark Consultants, Inc. 451 Exhibit C Schedule of Performance Consultant shall provide services for an initial term of (24) months beginning September 22, 2010 through September 21, 2012 (initial term), and upon mutual agreement by both parties, the term of this agreement may be extended for up to two (2) additional 1-year terms (extended terms)• .•. " 452 Exhibit D Special Requirements AT NO ADDITIONAL COST TO THE CITY: 1. The consultant shall provide a hand held (type) cellular telephone and service compatible with the City's cellular service for each technician assigned to the City project. 2. The Consultant shall provide his or her own transportation to and from the designated work site. 3. The Consultant shall respond at the job site to requests for material testing within twenty-four (24) hours and provide written test results to the City within forty-eight (48) hours of testing. 4. The Consultant shall supply all necessary tools and materials to perform materials testing. 453 T4hf 4 664P QU44tro_i COUNCIL/RDA MEETING DATE: September 21, 2010 ITEM TITLE: Acceptance of Colonel Paige Middle School Sports Field Lighting, Project No. 2008-06, Approval of an Appropriation of Funds, and Contract Change Order No. 1 with TSR Construction and Inspection RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve Contract Change Order No. 1 (Attachment 1) and authorize the City Manager to execute the same, accept the Colonel Paige Middle School Field Lighting, Project No. 2008-06 as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; authorize staff to release retention in the amount of $14,715 thirty-five (35) days after the Notice of Completion is recorded; and appropriate $91,069 from Quimby Funds. FISCAL IMPLICATIONS: The following is the contract summary: Original Construction Contract Amount $87,400 Contract Change Order No. 1 $59,747 Revised Contract Total $147,147 Amount Paid to Contractor to Date ($71,109) Total Remaining Fiscal Commitment to Contractor $76,038 Less Total Retention to be Released ($14,715) Contract Amount Remaining to be Billed By Contractor $61,323 An appropriation from available unallocated Quimby funding reserves in the amount of $91,069 is necessary to pay Imperial Irrigation District (IID) connection fees in the amount of $15,031; contractor's remaining billings of $61,323; and retention in the amount of $14,715 for project closeout. Cd➢Ll ii:1.Ke IjE rIIJxrwiu Quimby funds are generated 100% locally from developer fees. Therefore, this will be a non -prevailing wage project. 454 BACKGROUND AND OVERVIEW: On May 18, 2010, City Council approved the request to procure the lighting equipment and poles based upon that procurement being in the best interest of the City, approved the Plans, Specifications, and Engineer's Estimate, and authorized staff to advertise for bid the Colonel Paige Middle School Field Lighting Installation, Project No. 2008-06. The bid opening was held on June 10, 2010. Thirteen bids were received and the lowest bid was submitted by TSR Construction. On July 6, 2010, City Council awarded a contract to TSR Construction in the amount of $87,400. During the installation of the field lighting, TSR Construction experienced unforeseen delays and additional construction costs. During the survey for the pole locations, discrepancies were found between the engineers' plans and the details prepared by the lighting supplier. The measurements were recalculated resulting in a delay cost of $4,456 to TSR for labor and equipment time. As a result of the revised pole measurements, three sections of irrigation main line required relocation at a cost of $7,030 for labor and materials. During the installation of the switch gear and transformer, IID revised the preliminarily approved plans to adjust for other utilities and service accessibility. The revisions resulted in the relocation of fence sections and also sidewalk removal and replacement at a cost of $48,261. This cost was necessary since TSR found the soil under the sidewalk to be unstable for shoring and therefore needed to remove a portion of the sidewalk for safety. The total cost for these changes is $59,747. In addition to the change order costs, the IID meter and connection fees were not factored into the City's costs. The remaining cost for the IID fees is $15,031. Therefore, including the retention payment of $14,715 and remaining billing of $61,323 due the contractor an appropriation from Quimby funding in the amount of $91,069 is necessary to close-out the project. Staff is processing a claim with the design engineer to recover the costs associated with the delays and additional irrigation work from the pole location plan details. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve Contract Change Order No. 1 and authorize the City Manager to execute the same, accept the Colonel Paige Middle School Field Lighting, Project No. 2008-06 as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; authorize staff to release 455 retention in the amount of $14,715 thirty-five (35) days after the Notice of Completion is recorded; and approve an appropriation of $91,069 from Quimby Funds; cr 2. Do not approve Contract Change Order No. 1; do not accept the Colonel Paige Middle School Field Lighting, Project No. 2008-06 as 100% complete; do not authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and do not approve an appropriation of $91,069 from Quimby Funds;or 3. Provide :staff with alternative direction. Respectfully submitted, r imothtRnasV, P.E. Public ire/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Contract Change Order No. 1 456 CONTRACT CONTRACTOR: T4hf D 4 a" ATTACHMENT 1 CONTRACT CHANGE ORDER NO. 1 PROJECT NO. 2008-06 Colonel Paige Middle School Sports Field Lighting T13R Construction and Inspection Sheet 1 of 1 Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. DESCRIPTION OF CHANGES EFFECTIVE September 21 2010• The project had unforeseen extra costs associated with a delay in the field survey, relocation of irrigation main lines, changes by IID for the switchgear location, and complications associated with the existing utilities. Survey Delay = Relocate Irrigation Main Lines = IID Changes = $4,456 $7,030 $48,261 Original Contract Amount $87,400 Add This Change Order No. 1 $59,747 Revised Contract Total $147,147 By reason of this contract change order the time of completion is adjusted as follows: The contract completion date is September 9, 2010. ##i#itii###*#ii####ifi*##ifiR#ififi#4#ii###i#i##iiifi+*#iififi####ifii#i#fii Riiiii##fi*#itfifi#######ifi###i#fi## Submitted By: Approved By: We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform alllabor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above, which includes all direct and indirect overhead expenses for any delays. Accepted By: Contractor:_ TSR Construction and Inspection Title: Pt cs l o ey Date: 911 ql 2010 457 F tT 4 4v Qum& Fc'. " w5 of AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: September 21, 2010 BUSINESS SESSION: ITEM TITLE: Approval of Ratification of City Manager CONSENT CALENDAR: Jy Approval of Contract Amendment No. 3 for David Evans & Associates, Inc. Miles Avenue Landscape STUDY SESSION: _ Improvements, Project No. 2007-1 6 PUBLIC HEARING: RECOMMENDATION: Ratify City Manager approval of Contract Amendment No. 3 (Attachment 1) in the amount of $16,360 with David Evans & Associates for the Miles Avenue Landscape Improvements and reactivate the project in the current fiscal year. FISCAL IMPLICATIONS: With construction costs estimated to be $250,000 the following is the estimated project budget: Design: $25,000 Inspection/Testing/Survey $24,375 Construction: $250,000 City Administration $12,500 Contingency: $31,200 Total Budget: $343,075 Funding is available in fund 101-7001-431.32-07 Public Works Miscellaneous Special Projects for the design only of this project. Staff will make an appropriation recommendation for the remaining costs before award of the construction contract for this project. CHARTER CITY IMPLICATIONS: None, for this action. Depending on funding source this project may or may not be bid with prevailing wage requirements. 0.. 458 BACKGROUND AND OVERVIEW: In 2001 the developers of the Wild Flower and Sunflower developments in La Quinta constructed the median curb to the south of their projects on Miles Avenue east of Dune Palms (Attachment 2). These developers on the north side of Miles in La Quinta also posted a bond for $44,588 for their share of future improvements to the median, which was estimated to have a total cost between $250,000 and $300,000 to install full landscaping and irrigation improvements. When the John Glenn Middle School was also constructed in 2001, the school district was required to construct the left turn pocket within the aforementioned median in order to create a left turn into the entrance to the middle school. Since one half of the median lies in the City of Indio and one half lies in the City of La Quinta a Memorandum of Understanding (MOU) was prepared by the City of La Quinta between the two cities to allow for a cost sharing for both the design and construction of the improvements (50% for each city) which was forwarded to the City of Indio on June 18`", 2008. The estimated cost of construction at that time was $216,000. Through a series of discussions between staff of the two cities, two redesigns were undertaken between July of 2008 and October 2009 in order to lower the cost of the project. The MOU was also revised to reflect a construction cost of no more than $150,000 which was transmitted to the City of Indio in October 2009. Unfortunately Indio was unable to commit funds to the revised project. On August 3, 2010 staff presented four alternatives to the City Council to provide interim landscaping for the medians using combinations of disintegrated granite (DG), boulders and artificial turf. Council directed staff to prepare plans, specifications, and estimates using a combination of artificial turf, disintegrated granite, trees, plants, and boulders. The City Manager approved Contract Amendment No. 3 with David Evans & Associates on August 30, 2010 to redesign the median landscape plans based on Council's direction. qs I FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Ratify City Manager approval of Contract Amendment No. 3 in the amount of $16,360 with David Evans & Associates for the Miles Avenue Landscape Improvements and reactivate the project in the current fiscal year; or 2. Do not ratify City Manager approval of Contract Amendment No. 3 in the amount of $16,360 with David Evans & Associates for the Miles Avenue Landscape Improvements and do not reactivate the project in the current fiscal year; or 3. Provide staff with alternative direction. Respectfully submitted, Ti othy R. J nas o , P.E. Public Wor Dire r/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Contract Amendment No. 3 2. Vicinity Map 460 ATTACHMENT 1 c``M OF'ntb0 PROJECT NO: 2007-16 PROFESSIONAL SERVICES AGREEMENT: Miles Avenue Landscape Improvements CONSULTANT: David Evans & Associates, Inc. Attention: Kim Rhodes, Vice President 4200 Concoms, Suite 200 Ontario, CA 91764 CONTRACT AMENDMENT NO.3 Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to (lie terms, general conditions, and special provisions of the Contract. DESCRIPTION OF CHANCE This contract amendment authorizes the consultant to modify the plans and specifications to add artificial turf and some trees and update the irrigation plans to meet new CVWD requirements. All work authorized by this contract amendment will be performed in accordance with the scope of work outlined within DEA's additional work request and fee, dated August 5, 2010, attached and made part of this contract amendment. Previous Contract Amount Through Contract Amendment No. -2- $23,160.00 Add this Amendment $16,360.00 Revised Contract Total $39,520.00 The contract completion (late is not affected by this contract amendment. #m##x#k#k#:Y§#####§i:###;!:§kk####4##%4a#ki:#x#k####k##4##ro##k######'a######k##§#.### Submitted Date: By: A, / t0 Approved Date: �1 By: L4 Y Je ll� We, the undersigned Consultant, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipmrent, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete theabove specified work, arrd hereby accept as f dl payment the amount shown above. Accepted By: _ !�(� r �I CrG 'Title: Vice- PI C S i d e n f Consultant: �p�lt i G11 V4t NS a nt.� ASSG C i i-tCpate: f - ;i_(} - to „,. 461 :Sti sir .. :;s �„J i:iiLL' ::ti 1�: •'.:. August 5, 2010 Mr. Bryan McKinney, P.E. Engineering Services: Principal Engineer City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 SUBJECT: LANDSCAPE ARCHITECTURAL SERVICES FOR THE MILES AVENUE MEDIANS AT JEFFERSON STREET IN THE CITY OF LA QUINTA Dear Bryan, On behalf of David Evans and Associates, Inc. (DEA), we are pleased to provide you with a proposal for landscape architectural services including modified improvements within two existing medians located just west of Jefferson Strcet. Although the project has been designed by our team and a partial approval had been obtained over two years ago, it appears the City of La Quinta would like to move forward with a modified design that will include synthetic turf. It should also be noted that the City of Indio will no longer be involved and therefore all coordination will be focused on the City of La Quints. Based upon our understanding of the work effort, we propose the following, scope of services and fees. Task 1— Preliminary Conceptual Plan - $1,450 DEA will prepare up to two black and white plans indicating the placement of artificial turf, trees, shrubs J ground cover and inert materials (rock, boulders and decomposed granite). These plans will be `quick' representations of the proposed layout such that our team can move forward with a design the meets your expectations. Upon approval, DEA will prepare the final construction plans. We do not anticipate that this task will include presentations to City Council not landscape design review committees. This task does; however, include one meeting with the city to discuss the layout and site distance issues. Plans will be prepared at a scale of 1" = 20'. Deliverables: Up to two conceptual plans Q 1 "=20 and one meeting with City staff. Task 2 — Planting Plan - $2, 700 Plans will include a plant legend indicating trees, palms, shrubs, ground covers, the placement of synthetic turf, in addition to information regarding fines and decorative rock (boulders will be varying sizes). The legend will indicate the botanical .and common names, quantity, size, and remarks (such as variety and staling procedure). The plans will provide an integrated palette of material in accordance with the City landscape guidelines for image corridors. Deliverables: 1 "=20'scale planting plans. 4200 Concours, Suite 200, Ontario, California 91764 909.481.5750 fax 909.481.5757 46) AllgIISE 5. r 10 Mr. Bryan tvir.;:inns• Landscape Arohac n,ral Scr ices --Miles Avenue (Reviierlt Page 2 Task 3 — Irrigation Plait - $5,150 The final irrigation plans will provide the necessary information for a complete and fully automatic irrigation system for the project area. The plans will indicate the point of connection based upon CVWD requirements, backflow prevention and pressure regulation (as necessary), and equipment size and type in the irrigation legend. Effective January 2010, the State of California has implemented a new water ordinance and therefore many new requirements are being requested from both the State and CV WD. We anticipate providing the following information in addition to the above: Revise irrigation plan per new synthetic turf layout; revise water usage calculations (maximum applied water allowance and estimated total water use) per new CV WD ordinance; provide water efficient landscape worksheet and hydrozone table for each valve; provide irrigation run time schedule based on so it type; and obtain horticultural soils management report (includes required field reconnaissance to obtain soil samples and the cost to acquire lab results). The following items sire not included at this time but can be provided in the future if desired: regular maintenance schedule, certificate of completion, and irrigation audit report following project completion. Deliverables: 1 "=26" scale irrigation plans including State Water Ordinance criteria, soil sample reconnaissance and !ab results. Task 4—Project Speciifications/Bid Schedule and Cost Estimate - $2,800 DEA will prepare project specifications and bid documents that will include sections 1210, 3000 and 4000 - project description, bid schedule, payment method, special provisions, and technical specs. The project team will also prepare a final construction cost estimate and bid schedule in a per unit basis (or lump sum) of proposed improvements once the construction documents have been completed and approved. This format will directly match the contractor bid schedule for ease of comparison. The estimate will be in tabular form for each construction item showing quantity, unit, unit price and total cost. Deliverables: Two hard copy sets ofspecifications and one final digital file in Microsoft Word for Windows format and one construction cost estimate in Excel for Windows format at each project review. Task 5 - Construction Details - $700 DEA will prepare construction details, for the synthetic turf installation and update the existing construction detail sheet which includes planting, irrigation and the placement of fines, and decorative rock. Deliverables: Construction details as noted above. Task 6 — City Review (Submittal and Plan Check) - $2,160 This task includes 2 submittals and revisions to plans, obtaining project approval, including routing of final mylar plans for signature. The city has indicated that they will obtain any and all encroachment permits and therefore this work effort is not included. Deliverables: Submittal and revisions to plans based upon City plan check comments (if required) and the submittal and routing offinal mylar plans and specifications for approval. Task 7 — Assistance During Bidding - $700 The DEA team will assist the City during the bid process which will include responding to questions from prospective bidders and coordination with the City staff related to the project bid advertisement. This task does not include attendance at the pre -bid meeting, however, we can attend if necessary, for a fee to be determined. Deliverables: DEA will provide bid assistance as noted above. 463 Au;u; � i i 0 Nlr. Bry McKinney Landsc<,l:e A:c Ite :urai °elt ei;—Mips Avenue (Revisec) Page 3 DEA proposes to complete the above noted tasks for a fixed fee of $15,660. Invoices will be due and payable within 30 days and will be sent monthly based upon the percentage of work completed. Government fees, mileage, delivery costs such as Federal Express charges and plotting/reproduction services are considered reimbursable expenses and shall be billed at cost plus 15%. For budgetary purposes, we estimate a fee of $700 which includes DEA paying for the CV WD plan check in order to keep the project moving. This would simply be a `pass through' charge that DEA will need to recover. Any service requested which does not fall within the scope of services listed, or any duplication of work due to changes desired by the agency, may require additional compensation. DEA would be pleased to continue our design efforts on this project and thank you for your consideration of our qualifications. If you have any questions or require clarification of any item, please call. We look forward to discussing this proposal with you. Sincerely, DAVID EVANS AND ASSOCIATES, INC. Kim S. Rhodes, L.A. 3867 Vice President 0:WarkelinglPraposa1sDLn QuintaVandscapc Architecture Proposatsl2006-Jefferson Street Median Island Lnprovene,uslRevised Miles,Seape August 2010.doc BE 465 Tjt�t 4 4 Q9b(rC4V COUNCIL/RDA MEETING DATE: September 21, 2010 ITEM TITLE: Consideration to Appoint a Member to the Bob Hope Classic Fund Distribution Committee RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Appoint a member to the Bob Hope Classic Fund Distribution Committee (Attachment 1). FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On June 6, 2007, an Amended Use Agreement was entered into between Desert Classic Charities, the Bob Hope Classic, and the City of La Quinta, which added SilverRock Resort into the rotation for the Bob Hope Classic. As part of this Agreement, "The City, at its option, may have a representative on the Fund Distribution Committee ("Committee") during the Term of this Agreement. If the Committee is dissolved, the City will hold a seat on the replacement committee that determines the distribution of the charitable funds generated by the Bob Hope Classic. The representative shall have the same voting rights and other privileges as all other members of the Committee." The Committee meets once and that is usually in December or January, On September 16, 2008, the City Council appointed Mayor Adolph to serve as the City's representative on the Bob Hope Classic Fund Distribution Committee. The appointment to this committee is done on an annual basis. He has been the City representative now for three years. This year's Bob Hope Classic Event will be held January 17 - 23, 2011. 46G FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Appoint a member to the Bob Hope Classic Fund Distribution Committee; or 2. Do not appoint a member to the Bob Hope Classic Fund Distribution Committee; or 3. Provide staff with alternative direction. Respect ully submitted, c Edie Hylton Community Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Charity Evaluation Committee Description 467 ATTACHMENT 1 Charity Evaluation Committee The function of the Charity Evaluation Committee is to evaluate grant applications submitted to Desert Classic Charities by qualified charitable organizations located in or directly serving the Coachella Valley. The committee consists of approximately 15 individuals. Most members are either current or former Classic Board members; others are individuals from the community well - versed in the unique challenges the Valley faces in dealing with its many and diverse charitable needs. A list of the current members of the committee is attached. Desert Classic Charities reviews charities and distributes charitable funds generated by the annual Bob Hope Classic once each year. In May, all charities receiving funds the previous year are sent applications to be completed and returned by September 10". In addition, any non-profit organization making a request for an application is sent one. After the deadline, the charities are reviewed and pre-screened to assure each meets the criteria established by the committee. Those charities meeting the requirements are assigned to individual members of the committee for review. Each member is assigned between three and five files, depending on the number received, by October 15". Committee members receive the guidelines and other material developed over the years to assist in their mission of objectively researching the organizations. As part of their investigatory process, they are required to conduct on -site interviews and tour the facilities with the organization's Executive Director. Members are encouraged to submit written reports with their recommendation of approval or disapproval to provide continuity and a history of each charity's progress. The committee meets only once and that is usually in December or January. At this meeting, each organization is reviewed with the assigned director presenting the request, making his recommendation, and leading the general discussion. Each organization is voted upon. Through nearly fifty years of'giving, the Desert Classic Charities has amassed a wealth of background information on each of the organizations applying and furnishes whatever material and support the committee member may need in his evaluation process. The pattern the last few years has been to prepare checks as quickly as possible after the committee's general meeting. Committee members are urged to hand deliver the contribution to their individual charities. If that is not possible, the Classic's Administrative Director will serve that function. The committee's work is done until the next May when the process begins again. 468 CHARITY EVALUATION COMMITTEE La Quinta Representative Keenan Barber, M.D. Robert P. Brennan Ernie Dunlevie John Evenson John M. Foster Howard Hubbard Joe Kirby Kevin McGuire Bill Powers James R. Reed A.J. Staples Eugene Weisberg Dick Zeigler 469 T4ht 4 1wQ�w COUNCIL/RDA MEETING DATE: September 21, 2010 ITEM TITLE: Consideration of 111 Quarter Community Services Grants and Funding Requests RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: Z CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: An Ad Hoc Committee received $70,125 in requests for consideration. The Committee is recommending funding up to $24,225 from the $100,000 funds available leaving $75,775 in the Special Project Contingency account (101-3001- 451.80-01) for additional consideration. CHARTER CITY' IMPLICATIONS: None. BACKGROUND AND OVERVIEW: An Ad Hoc Committee, comprised of Mayor Adolph and Council Member Franklin, reviewed fourteen grant applications from various local organizations. The Grant Guidelines indicate only non-profit organizations are eligible and are limited to $5,000 in funding. Grant recipients cannot receive consecutive fiscal year funding as stated in the City of La Quinta Grant Guidelines (Attachment 1). The exception to consecutive fiscal year funding is for requests for City facility rental fees by non- profit organizations. The followings table summarizes the requests and Ad Hoc Committee's recommendation for this 1st quarter: 470 Applicant Applied Committee's Recommendation Soroptimist International of La Quinta $5,025 $5,025 Boys & Girls Club of Coachella Valley $5,000 $5,000 Family YMCA of the Desert $5,000 $5,000 Osher Lifelong Learning Institute $2,700 $2,700 Benjamin Franklin Elementary — Physical Education Dept. $3,000 $2,500 Tools For Tomorrow $5,000 $2,000 La Quinta High School Boys Soccer Team $3,900 $2,000 ACT For MS $5,000 $0 Animal Samaritans $5,000 $0 McCallum Theatre $5,000 $0 Palm Springs Cultural Center, Farmers Market $5,000 $0 Stroke Recovery Center $5,000 $0 First Composite Group $3,500 $0 La Quinta Chamber of Commerce $12,000 TBD Total $70,125 $24,225 Recommended Grant Requests: Of the fourteen submitted grant requests, the Ad Hoc Committee has chosen to recommend seven of these grant requests for City Council's consideration: 1. Soroptimist International of La Quinta (Attachment 2). Soroptimist International of La Quinta is requesting $5,025 to cover the cost of rental fees for weekly Tuesday morning meetings and fundraiser events at the La Quinta Senior Center. These meetings and fundraisers allow the Soroptimist Club to continue services such as scholarships for young women, funding to the House of Hope, assisting the La Quinta Boys & Girls Club, and supporting the Opheelia Project. This organization was last funded $4,050 in Fiscal Year 2009-2010; however they are eligible for funding in consecutive fiscal years when funding is for City facility rental fees. The Ad Hoc Committee recommended funding $5,025 for Senior Center rental fees. 2. Boys & Girls Club of Coachella Valley (Attachment 3). The Boys & Girls Club of Coachella Valley is requesting $5,000 to enhance their current music program by offering regularly scheduled jazz music clinics throughout the year. These clinics would be led by professional musicians and teachers for ongoing lessons. La Quinta Middle School and La Quinta High School band students would also be invited to participate. This organization was last funded $5,000 in Fiscal Year 2008-2009. The Ad Hoc Committee recommended funding $5,000. 471 3. Family YMCA of the Desert (Attachment 4). The Family YMCA of the Desert is requesting $5,000 to provide water safety classes and free swim lessons for 72 children from La Quinta. The summer swim classes normally offered at $55 per child will be offered at no charge to low income children. This organization was last funded $5,000 in Fiscal Year 2008-2009. The Ad Hoc Committee recommended funding $5,000. 4. Osher Lifelong Learning Institute (Attachment 5). Osher Lifelong Learning Institute is requesting permission to pay 50% of the daily rental rate to rent the La Quinta Museum meeting room for older adult college courses. Normal room rental rate is $50 per hour; Osher meets 6 hours per week. If approved, a total of $2,700 would be paid to the City for three quarters between October 2010 and April 2011 ($150 per week x 6 weeks per quarter x 3 quarters = $2,700). The Osher Institute is a self-supporting program of College of Extended Learning, and is thus required to generate all operating funds through class fees, grants, and partnerships in the community it serves. Allowing Osher to pay this reduced rental rate of $150 per week assists them in providing courses here in La Quinta. This organization utilized the La Quinta Museum meeting room at a reduced rate during Fiscal Year 2009-2010. The Ad Hoc Committee recommended Osher to pay the $150 per week rental rate to rent the La Quinta Museum meeting room for a total payment to the City of $2,700, and grant funding of $2,700 to pay the difference of the normal room rental rate. 5. Benjamin Franklin Elementary Physical Education Department (Attachment 6). Benjamin Franklin Elementary Physical Education Department is requesting $3,000 to implement and run the First Tee National School Program at Benjamin Franklin Elementary. This program would expose students to the game of golf and the skills and sportsmanship that go along with it. The physical education teacher at the school has been professionally trained on how to teach and operate this program. Funding would pay for the start up costs of this program's curriculum and equipment. This school was last funded $1,000 in Fiscal Year 2008-2009. The Ad Hoc Committee recommended funding $2,500. 6. Tools for Tomorrow (Attachment 7). Tools for Tomorrow is requesting $5,000 to keep their current programs running in all of the schools they currently serve, including John Adams Elementary and Harry S. Truman Elementary in La Quinta. It costs $8,000 per year per school to provide direct services to children (costs include teachers, materials and supplies, musical instruments, books, and snacks). Funding would be used to partially offset the $16,000 currently funding the two La Quinta schools where the program exists. This organization provides a free afterschool integrated arts literacy program for At -Risk school children in grades 3 to 5. This organization was last funded $5,000 in Fiscal Year 2008-2009. The Ad Hoc Committee recommended funding $2,000. 47? 7. La Quinta High School Boys Soccer Team (Attachment 8). The La Quinta High School Boys Soccer Team is requesting $3,900 to help cover the cost of new uniforms for the team. The La Quinta High School soccer program runs from October through February and includes organized team practices five days a week which prepare the players to compete in tournaments around Southern California, the Desert Valley Soccer League, and the California Interscholastic Federation playoffs. This team has never been funded. The Ad Hoc Committee recommended funding $2,000. Grant Requests not recommended for funding and/or did not meet the criteria in the Grant Guidelines include: ACT For MS (Attachment 9). ACT For MS is requesting $5,000 to fund their signature program that pays the air conditioning bill for their Multiple Sclerosis clients who are financially unable to pay their utility bills during the summer months due to the serious disabilities associated with their illness and inability to work. Household income must be below $36,000 annually in order to qualify for this program. Utility payments are issued by ACT For MS directly to the appropriate utility company. This organization was last funded $2,000 in Fiscal Year 2008-2009. 2. Animal Samaritans (Attachment 10). The Animal Samaritans are requesting $5,000 to offset charges incurred at the veterinarian clinic by residents of La Quinta/East Valley. The services in question are spay and neuter services and/or senior's pet care. Due to the current economy, Animal Samaritans' donor base has shrunk by 20% this past year, so the ability to provide waived fee services is increasingly challenged. This organization has never been funded. 3. McCallum Theatre (Attachment 11). The McCallum Theatre is requesting 55,000 to continue the La Quinta 3rd Grade Project, (LQ3GP), arts education for all 3rd grade school children in the three La Quinta Elementary Schools which are Adams, Franklin, and Truman. This Aesthetic Education Program (AEP) offers an approach to teaching and learning in the arts. It is designed to improve perceptual abilities and thinking skills through active engagement with performing and visual arts. Professional artists work side -by -side with students and teachers both in the classroom and at the McCallum Theatre. Additionally, all 3rd grade teachers receive professional development through AEP programs. This organization was last funded $5,000 in Fiscal Year 2007-2008. 4. Palm Springs Cultural Center Certified Farmers Market at Old Town La Quinta (Attachment 12). The Palm Springs Cultural Center is requesting $5,000 to assist with recovering some of their annual direct costs associated with operating and managing a Farmers Market in Old Town La Quinta. Direct costs include such things as advertising in the La Quinta Sun, event supplies„ permits and license fees, public relations, and various other avenus� 4 ( 3 of event marketing. All funding and revenues secured for and by the La Quinta Farmers Market will be used solely for maintaining and enhancing the La Quinta Farmers Market. This organization was last funded $3,500 in Fiscal Year 2008-2009. 5. Stroke Recovery Center (Attachment 13). The Stroke Recovery Center is requesting $5,000 to provide daily stroke rehabilitation services and respite care for primary care givers. Stroke Recovery Center's non -clinical comprehensive rehabilitation programs address the physical, cognitive, and socialization needs of impaired stroke survivors. This organization has never been funded. 6. First Composite Group Association (Attachment 14). The First Composite Group Association is requesting $3,500 to fund the operation of their mobile educational museum. Their mobile exhibit travels and teaches WWII history at local schools, libraries, special events, and air shows. Funding would be used to print educational curriculum and to insure and maintain their travelling exhibit. This organization was last funded $2,000 in Fiscal Year 2008-2009. 7. La Quinta Chamber of Commerce (Attachment 15). The La Quinta Chamber of Commerce is requesting $12,000 to be used to offset their current office rental expense. This funding would allow the La Quinta Chamber flexibility in extending assistance in areas such as stimulating the Village Area concurrent with the City's Economic Development program and continue creating local marketing programs that attract shoppers and patrons from outside the City of La Quinta. This organization was last funded $5,000 for this purpose in Fiscal Year 2009-2010, but is eligible for funding in consecutive fiscal years when funding is for City facility rental fees. The Ad Hoc Committee recommended that City Council discuss this organization's funding request. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve funding for one or more of the following organizations: Soroptimist International of La Quinta in the amount of $5,025; Boys & Girls Club of Coachella Valley in the amount of $5,000; Family YMCA of the Desert in the amount of $5,000; Osher Lifelong Learning Institute in the amount of $2,700; Benjamin Franklin Elementary — Physical Ed. Dept. in the amount of $2,500; Tools For Tomorrow in the amount of $2,000; La Quinta High School Boys Soccer Team in the amount of $2,000. 474 2. Do not approve funding for one or more of the following organizations: Soroptimist International of La Quinta in the amount of $5,025; Boys & Girls Club of Coachella Valley in the amount of $5,000; Family YMCA of the Desert in the amount of $5,000; Osher Lifelong Learning Institute in the amount of $2,700; Benjamin Franklin Elementary — Physical Ed. Dept. in the amount of $2,500; Tools For Tomorrow in the amount of $2,000; La Quinta High School Boys Soccer Team in the amount of $2,000. 3. Provide staff with alternative direction. Respectfully submitted, Edie Hylton Community Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. City of La Quinta Grant Guidelines 2. Soroptimist International of La Quinta 3. Boys & Girls Club of Coachella Valley 4. Family YMCA of the Desert 5. Osher Lifelong Learning Institute 6. Benjamin Franklin Elementary — Physical Education Dept. 7. Tools For Tomorrow 8. La Quinta High School Boys Soccer Team 9. ACT For MS 10. Animal Samaritans 11. McCallum Theatre 12. Palm Springs Cultural Center, Certified Farmers Market at Old Town La Quinta 13. Stroke Recovery Center 14. First Composite Group 15. La Quinta Chamber of Commerce 475 C, ATTACHMENT 1 eV - GRANT The City of La Quinta offers the Grant Program for Community Services Support and Economic Development/Marketing and Sponsorships. Community Services Grants go to recognized nonprofit organizations that benefit the residents of La Quinta. Priority for funding is granted to organizations that directly benefit La Quinta residents, second consideration is given to organizations that indirectly affect the quality of life for the residents of La Quinta. Economic Development Grants go to organizations that will help strengthen the business community of La Quinta. Marketing and Sponsorship Grants go to organizations that would benefit the City of La Quinta in a marketing capacity. Individuals are not eligible for funding through the City of La Quinta Grant Program. Organizations that receive Community Development Block Grants from the City of La Quinta during the same fiscal year are not eligible for funding through the Community Services Grant program. Organizations that have been funded are ineligible for funding for the next fiscal year. Requests are limited to an amount not to exceed $5,000. A second tier is available for Economic Development/Marketing requests above $5,000 (submission of a detailed marketing/media plan is required in connection with these requests). La Quinta service organizations may request funds to be applied directly to rental fees for City facilities for consecutive years without the $5,000 funding limit. Completed grant applications will be initially reviewed by a designated Grant Review Committee who will then recommend consideration of approved grants to City Council. For Economic Development/Marketing requests above $5,000, an in depth review will be conducted by the La Quinta Marketing Committee. Applications are due three weeks before the scheduled City Council meeting. Applicants will be informed 1-2 weeks prior to the City Council meeting regarding the status of their request. Typed applications are preferred. Incomplete applications will be returned to the applicant. Organizations requesting "seed" money are required to obtain matching funds from other sources in the same fiscal year before Community Service Grant funds will be released. For more information on the City of La Quinta Grant program, please contact the Community Services Department at (760) 777-7090. a.. 416 ATTACHMENT 2 '&tyl 4 4 Q" GRANT APPLICATION FISCAL YEAR 2010-2011 Name of Organization: goRnDTTmTgT TNTFRN4TIQUA1 OF LA QUINTA Amount Requested: COACHELLA VALLEY $9, n, 9 Contact Person: BEVERLY MONTGOMERY Mailing Address: P.O. BOX 1081 City: la quinta State: CA Zip Code: 92289 Work Telephone: 7 60- 5 64- 3 317 Cell phone:_7 60- 2 8 5-14 8 5 E-mail Address: bevmontgomery@aol I. com 501(c)3 Taxpayer I.D. Number:33-0054832 Date Application Submitted: 8-26-10 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. Nmi CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: Community Services Support ($5,000 limit) Economic Development/Marketing and Sponsorships ($5,000 or less) Economic Development/Marketing and Sponsorships (above $5,000) 1. What is the overall purpose or goal of your Organization? t n arlITAn0a +t, o S+ _ } ^ s of wome and girls through charities education, health Pt. 2. How long has your Organization been in existence? 2 ra Years Months 3. Describe in general the activities or services of your Organization: fund raisers to support; the charities , community4-Sorontimiq_prngrama for woman and girls 4. How many people does your Organization currently serve? No.ofYouth 300 No.ofAdults zoo No.ofSeniorsgnn 5. How many people do you intend to serve during this Fiscal Year? No. of Youth 300 No. of Adults 200 No. of Seniors 200 6. How many people served during this Fiscal Year will be La Quinta residents? No. of Youth_ No. of Adults you No. of Seniors —z 00__ 7. How many psi vohmteers does your Organization employ? Full time employees Part time employees Volunteers C D 8. Describe how your Organization is managed and governed: Board of Directors and By-laws 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Beverly Montgomery Pres. 78-483 Calle Huerta La Quints 760-564-3317 Marjorie Curtis Sec.y 45-355 Mesa Cove Indian Wells 10. What is your annual schedule of events, and during what months does yWo izat &P operate? A�meAt i nrtc a ra aTuesday __ t,.-bQlieaYS lgeuY 11. Do you charge admission, membership fees, dues, etc? ^X_- Yes No If yes, please describe: Annual dues $12 5 $500 meeting fee to pay for coffee etc 0..• 479 12. What are your other sources of revenue for this funding year? 13. 14. 15. 16. Source Golf tourhament Other fund raisers Total Needed $ �3 § Total Received $ Balance $ Amount $6 000 4,750 Amount of money requested from the City of La Quinta? $ 5,000 Has your Organization been funded by the City of La Quinta previously? Yes No If yes, when? 90 n o _ ? n i n Please provide the name and address of the bank in which the organizatiion's funds are kept: _ First Bank - La Quinta Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): Name: Title: BevE�rly Montgomery President —Marferie Curtis Sec 480 17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. + F eJc j y —sty. - P_lu6 lent ger twe fund raisers so that <Lr 1s,Rental for meettilyS 5,025 total 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. Gnrnntimiay rharity nrourama rommunity House of Hope for chemically dependant womep La Quinta Boys and Girls Club - Scholarships local high schools - Benjamin Franklin School - Women's Opportunity Award - Violet Richardson Award - Women's opportunity Award (Ruby) Vpheli0 Project- La Quinta Senior Center Cakes 19. Marketing/Media Plan. If you are applying for an Economic Development/Marketing grant and your request for funding is above $5,000, you must submit a detailed marketing/media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online, public relations, and signage) and describe how those promotional efforts will, benefit the City of La Quinta. 20. Attach copies of the last three months bank statements for the Organization's checking and savings account. 21. Attach it copy of your Program Operating Budget for the current year. 22. Non-profit Organizations must attach a copy of the organization's current IRS Form 990. 481 ATTACHMENT 3 (&tyl 4 4Qw GRANT APPLICATION FISCAL YEAR 2010-2011 Name of Organization: Boys & Girls Club of Coachella Valle Amount Requested: $5,000 Contact Person: Jan Hawkins, Director of Development Mailing Address: 42600 Cook St. #120 City: Palm Desert State: CA Zip Code: 92211 Work Telephone: (760) 836-1160 x103 Cell phone:_ (760) 333-8153 E-mail Address: ihawkinsAbecofcv.orp 501(c)3 Taxpayer I.D. Number: 95-6122699 Date Application Submitted: Aueust 27 2010 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. I 1. 1 482 CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: _X_ Community Services Support ($5,000 limit) Economic Development/Marketing and Sponsorships ($5,000 or less) Economic Development/Marketing and Sponsorships (above $5,000) What is the overall purpose or goal of your Organization? The President Gerald R. Ford Boys & Girls Club of La Quinta provides quality after -school and summer programs at minimal cost to the families who reside or work in La Ouinta. As our B&G Club mission states, our goal is: "To save and enhance the lives of the young people of our community, especially those with economic and/or social needs by offering a safe haven and meaningful youth development programs provided by a caring and qualified staff." 2. How long has your Organization been in existence? 44 years for parent organization B&G Club of CV and 16 years at La Quinta location 3. Describe in general the activities or services of your Organization: The daily program is the heart of the Club and is why young people come to the Club. A safe, positive and fun environment has been created by offering children programs in five core areas: 1. Character and Leadership includes high school and middle school leadership clubs and Youth of the Year. Community service is emphasized. 2. Education and Career Development enables youth to become proficient in basic educational disciplines, apply learning to everyday situations and embrace technology to optimize employability. 3. Health and Life Skills develops young peoples' capacity to engage in positive behaviors that nurture their own well-being, set personal goals and develop the competencies to live successfully. Our SMART Moves classes are well -recognized as effective programs to resist the use of alcohol, tobacco, other drug use and postpone sexual activity. 4. The Arts enables youth to develop their creativity and cultural awareness through knowledge and appreciation of visual arts and crafts, performing arts and creative writing. For three years we have developed a music program based at the La Quinta clubhouse with two jazz bands now playing locally — Heatwave and Junior Heatwave for the younger entry level. Over 100 La Quinta children and teens participated this year at no charge in the bands and all the other La Quinta Club kids were involved at the audience level. 5. Sports, Fitness & Recreation develops fitness, positive use of free time, social and interpersonal skills. We have basketball and flag football leagues, exercise equipment, dance and martial arts classes, etc. „... 433 Within these core areas, we also offer reading tutoring and homework help, nutrition education, health screenings, delinquency prevention, and summer camp — often the first time out of the valley for our children. 4. How many people does your Organization currently serve? No. of Youth: 1597 registered members (unduplicated) at La Quinta Club in 2009. 2309 youth were served (some duplicated) during community outreach activities such as lunch time events at local LO schools. Average daily attendance during school in La Quinta: 225. During summer: 245. 5. How many people do you intend to serve during this Fiscal Year? (5% projected increase) No. of Youth 1680 registered members, ages 7-18 years old; additional 2400 through outreach activities. (All local La Quinta youth) 6. How many people served during this Fiscal Year will be La Quinta residents? No. of Youth: 1400 (During the school year most children come from nearby schools and almost all are LQ residents. During summer, we may have up to 300 non-residents whose parents work in La Quinta and drop their children off.) How many paid employees/volunteers does your Organization employ? At La Quinta Club: Full time employees: 2 Part time employees 10 Volunteers 38 At B&G Club of Coachella Valley: Full time employees 23 Part time employees 40 Volunteers 348 8. Describe how your Organization is managed and governed: The Boys & Girls Club of Coachella Valley is managed through a checks and balances system with day-to-day operations under the direction of a Chief Professional Officer (CPO) who reports directly to the Board of Directors The Board of Directors' overall responsibility is to ensure that the mission of the Boys & Girls Club is fulfilled and to ensure financial security for the perpetuation of the Club The Board comprises 52 leaders of the community and meets bimonthly... fifteen (29%) Board members live in La Quinta. Each club location is managed by a "Unit Director" who reports to the CPO. 484 Please provide information on your Executive Board members or contact person: Name Title Home Address , Phone (Contact) Jan Hawkins Director of Development 75275 Purple Hills Road IW W: 836-1160 x103 Douglas P. Miller Board President 73396 Pinyon Palm Desert H: 760-346-1111 David Peat Board Treasurer 73223 Willow St., Palm Desert W: 760-836-0870 Judy Vossler Board Secretary 73280 C Shadow Mountain P.D. W: 760-776-6688 10. What is your annual schedule of events, and during what months does your Organization operate? Our Club operates year-round providing programs after -school during the school year and Bummer programs all day, Monday through Friday, in the summer. Our annual schedule of events includes the following all -Club major events and LQ Club events: • January: Health and Safety Fair at LQ • February: Recognition of Presidents' Day — to commemorate President Ford's naming; Photography Contest - LQ • March: Boys & Girls Club of Coachella Valley Grand Auction; Desert Spectacular Basketball Tournament —all Clubs • Summer: Golf Program at PGA West • August: Top 50 Summer Readers at LQ Senior Center • September: B&G Club Kids Day with LQ Sam's Club; 45`d Southwestern Growers' Golf Tournament to benefit all Clubs • November: B&G Club Table Decorating Luncheon; Thanksgiving Celebration with Seniors in LQ • December: Gamesroom Tourney at LQ Club; All -club football tournament; Holiday Program with LQ Seniors 11. Do you charge admission, membership fees, dues, etc? X Yes No If yes, please describe: The four Clubs work from a minimal fee -based operation that is establish¢,d by the B&G Club Board of Directors La Ouinta children and teens pay a $140 school year fee and a $120 summer fee which equates to $22 per month per child. This fee >rants all members access to programs or activities during Club hours. Because we turn no child away due to financial hardship the City of La Ouinta assists with "membership scholarships" that allow another 115 or so youngsters to access services who cannot afford the fees. 4UJ5 12. What are your other sources of revenue for this funding year? Major categories of B&G Club of Coachella Valley 2010-11 budget: Source Private Contributions B&G Club Foundation (Special Event Income) Govt. Sub -contracts United Wray Grants, Govt., Corp and Civic $268 000 $314 000 $355 000 $152 500 $710 500 Amount For this Music Program project request: Total Needed $50,000 Music Program Budget Total Received $25200 (B&GC general operating commitment) Balance $25,000 13. Amount of money requested from the City of La Quinta? $5,000 to run Music Clinics 14. Has your Organization been funded by the City of La Quinta previously? X Yes No If yes, when? Since 1994 — to offset membership fees and allow greater access to services for LQ families. 15. Please provide the name and address of the bank in which the Organization's funds are kept: Pacific Western Bank 74-750 Highway 111 Indian Wells 92210 16. Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): Name: Title: Jim Ducatte Chief Executive Officer Quinton I?gson Chief Professional Officer Lester Peterson, CPA Foundation Treasurer 436 17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. This specific request is to enhance our current music pro rQ am by bringing in an educational component The funding would be used to offer a regularly -scheduled educational program of "music clinics" throughout the year led by professional musicians and teachers for on going lessons We have already seen success with this idea when the local America Jazz Society "scholarshipped" a few of our band members by hiring professionals for the chosen students to work with on a one-on-one basis. We would like to expand this idea for ALL our 100+ band members and also invite the La Quinta Middle School Band students and the LQHS students as well to participate. Clinics of'this type not only take our band members to a new musical skill level, they also expose our youth to professionals working in the music field who share their work and careers. Our youth are inspired by seeing successful musicians and become educated about career opportunities These clinics are over and above the normal operating costs of running the Boys & Girls Club and yet can have a tremendous impact on the futures of our children and their skill development 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. More than 125 La Quinta youth will directly benefit by being part of the music program and participating in specialized clinics run by professional musicians and teachers, but in reality, ALL of the LQ Club members benefit because of the exposure to music within the club as audience participants. Also of importance are the community members who delight and take pride in hearing ouryounPsters perform for the many events in the community. From a public relations viewpoint the City of La Quinta benefits as well because the youth play all over the Coachella Valley — and beyond — and are always introduced as the "La Quinta Boys & Girls Club Jazz Band." Over the past two years and also scheduled for this coming year, the Heatwave Jazz Band has performed consistently in the local community, throughout the Coachella Valley and has traveled into other Counties to perform for schools and B&G Clubs. 4 'U 1 Several of the La Quinta events are: • Ila Quinta Historical Museum • La Quinta Farmers market • Olde Towne Concert Series • Fritz Bums Park for national Kids' Dav • I.Q Senior Center, July 4th celebration • LQ Park across from high school for Martha's Village Run Last of course the La Quinta families from the Club benefit by their children having this opportunity to be exposed to music at no cost to them. By expanding and enhancing this music program at the La Quinta Club with music clinics, we will be able to capitalize on our young people's natural love of music by increasin+4 their appreciation of this art form and building their skills so then can express themselves musically. 19. Marketing/Media Plan. If you are applying for an Economic Development/Marketing grant and your request for funding is above $5,000, you must submit a detailed marketing/media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online, public relations, and signage) and describe how those promotional efforts will benefit the City of La Quinta. N/A 20. Attach copies of the last three months bank statements for the Organization's checking; and savings account. ATTACHED 21. Attach a copy of your Program Operating Budget for the current year. ATTACHED 22. Non-profit Organizations must attach a copy of the organization's current IRS Form 990. ATTACHED ATTACHMENT 4 Tit!t 4 4a Qamro GRANT APPLICATION FISCAL YEAR 2010-2011 Name of Organization: Family YMCA of the Desert Amount Requested: $5000.00 Contact Person.: Tenn Bona Mailing Address: 43930 San Pablo Ave. City: Patin Desert State: CA Zip Code: 92260 Work Telephone: 760.341.9622 Cell phone:— E-mail Address: tbonagdesertymca.or@ 501(c)3 Taxpayer I.D. Number: 95-3673295 Date Application Submitted: 8/20/10 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. 39 CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: X Community Services Support ($5000 limit) Economic Development/Marketing and Sponsorships ($5000 or less) Economic Development/Marketing and Sponsorships (above$5000) What is the overall purpose or goal of your Organization? To put Judeo-Christian principles into practice through programs that build healthy spirit mind and body for all 2. How long has your Organization been in existence? 28 Years Months 3. Describe in general the activities or services of your Organization: The Family YMCA of the Desert incorporated as a 501 (c) (3) non-profit based in Palm Desert Today we serve over 3,200 children and their families at 41 valley wide school sites. We focus on three major categories Youth Development Healthy Living and Social Responsibility. To this end the Family YMCA of the Desert offers a full range of programs like sports, swim lessons summer camps Youth and Government activity programs youth sports family programs v rookies dance and other specialized programs Our mission directs us to model the core values of Caring Honesty Respect and Responsibility through our daily activities with these children. 4. How many people does your Organization currently serve? No. of Youth 4931 No. of Adults 1373 No. of Seniors 84 5. How many people do you intend to serve during this Fiscal Year? No. of Youth 5177 No. of Adults 1386 No. of Seniors 92 6. How many people served during this Fiscal Year will be La Quinta residents? 490 No. of Youth 780 No. of Adults 40 No. of Seniors 0 How many paid employees/volunteers does your Organization employ? Full time employees 51 Part time employees 288 Volunteers 171 8. Describe how your Organization is managed and governed: Board of Directors The management of the Family YMCA of the Desert is vested in a Board of Directors of not less than 24 and no more that 42 voting members with such powers as defined in our constitution. Executive Committee: The officers of the Family YMCA of the Desert and other board members appointed by the board president serve as the Executive Committee of the Board of Directors with full power and authority to supervise and act upon all business requiring immediate attention during intervals between the regular meetings of the Board of Directors The board president also serves as Chairman of the Executive Committee The board president has the power to appoint standing or special committees with appropriate responsibility descriptions All committees report their acts and proceedings to the Board of Directors All personnel matters (i.e., hiring review, discharge etc) are referred to and administered by the Executive Committee by and through the CEO. Rob Ballew. 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone See attached board list 10. What is your annual schedule of events, and during what months does your Organization operate? _ We are a year round operation please see attached calendar of events. 11. Do you charge admission, membership fees, dues, etc? X Yes No If yes, please describe: See attached Membership Fee list 491 12. What are ,your other sources of revenue for this funding year? 13 14. 15 F 17 Source Amount We research a number of different funding agencies year round. At this time we have not identified a donor for these swim lessons. Total Needed $ Total Received Balance $ Amount of money requested from the City of La Quinta? $ 5.000 Has your Organization been funded by the City of La Quinta previously? X Yes No If yes, when? 10/07 Please provide the name and address of the bank in which the Organization's funds are kept: FirstBank 73000 Highway 111 at Monterey Palm DesertCA 92260 Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): Name: Rob Ballew Sandra Chiupka Vanessa Walker Terri Bona Title CEO Director of Bus Operations Director of Finance Director of Fund Dev. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. During the summer and Wrina break swim program we wish to increase the number of children who will learn to swim safely. During these difficult economic times lessons such as these have become a luxury for so many. However, drowning is a tragic outcome when kids don't know how 492 to swim whether they live too far from a pool or worse because they cannot afford the cost of lesson Drowning knows no economic boundaries and the Family YMCA of the Desert wants to make certain these kids who cannot afford swim lessons don't fall through the cracks We will provide free swim lessons and water safety for 72 children who live in the City of La Quinta The classes normally offered at $55 per child will be offered at no charge to low income kids We will feature fun water activities while teaching water safety. YMCA's nationwide have been teaching swimming for many years and we are confident we teach the best swimming and water safety skills that are necessanf for children to know for a life time. 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. The Family YMCA of the Desert's overall goal is to provide families and their kids programs that teach Y core values of Caring Honesty. Respect and Responsibility within specific activities like youth sports swimming and so much more If we are granted funds we will apply the entire amount to the summer swim program in order to teach children how to swim. We will provide free swim lessons to low income kids: kids that normally cannot participate in these extra curricular activities due to lack of funds. The overall benefit is kids will learn safety techniques around water and learn to respect the value of swim lessons However, kids learn so much more than lust swim lessons: with their success they learn self worth attain self esteem and self respect. 19. Attach copies of the last three months bank statements for the Organization's checking and savings account. 20. Attach a copy of your Program Operating Budget for the current year. 21. Non-profit Organizations must attach a copy of the organization's current IRS Form 990. 493 ATTACHMENT 5 GRANT APPLICATION FISCAL YEAR 2010-2011 Name of Organization: Osher Lifelong Learning Institute, Cal State U., Palm Desert Amount Requested: $2,700 Contact Person: Steve McAdams, Program Director Mailing Address: 37-500 Cook Street City: Palm Desert State: CA Zip Code: 92211 Work Telephone: 760-341-2883, 14428 Cell Telephone: N/A E-mail Address: mcadamss(c csusb.edu 501(c)3 Taxpayer I.D. Number: 33-0644150 State entity (CSUSB's I.D.) Date Application Submitted: July 28, 2010 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. 494 CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: 4_ Community Services Support ($5,000 limit) Economic Development/Marketing and Sponsorships ($5,000 or less) Economic Development/Marketing and Sponsorships (above $5,000) What is the overall purpose or goal of your Organization? To provide stimulating learning opportunities to people who are generally 50 and older through non-credit University -level courses. Extend the resources of Cal State University & improve quality of life of our older, non-traditional students & encourage lifelong learning. How long has your Organization been in existence? 7 Years Months Describe in general the activities or services of your Organization: The Osher Institute is a member -driven organization intellectually stimulating courses shaped by its members. Courses cover a wide variety of topics & are offered quarterly, usually for a 6 we!ek period, two hours per week. Arts, literature, sciences, technology, history, religion and current events are typical areas of focus. 4. How many people does your Organization currently serve? No. of Youth No. of Adults No. of Seniors 800 to 900 annually 5. How many people do you intend to serve during this Fiscal Year? No. of Youth No. of Adults No. of Seniors 800 to 900 annually 6. How many people served during this Fiscal Year will be La Quinta residents? No. of Youth No. of Adults No. of Seniors Approx. 150 /20% of our members p.. 495 How many paid employees/volunteers does your Organization employ? Full time employees 2 Part time employees Volunteers 8. Describe how your Organization is managed and governed: One Director and one Administrative Assistant operate the program M-Fri at 3 locations in the Coachella Valley (Palm Springs, Palm Desert and La Ouinta) Director develops programs Some additional support from main campus in San Bernardino (records etc.). Director reports to the College of Extended Learning's Dean in San Bernardino and also has meets with an advisory board composed entirely of Osher members 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Not Applicable. The Osher Institute does not have an Executive Board since it is a State entity. 10. What is your annual schedule of events, and during what months does your Organization operate? _ The Osher Institute operates on a quarterly basis with roughly 16 courses offered in each quarter of the fall winter and spring quarters and 5 courses offered in the summer quarter (53 total courses annually). The Institute will offer 3 courses each quarter at the La Ouinta Museum during the non -summer quarters (9 total courses annually). 11. Do you charge admission, membership fees, dues, etc? _X_ Yes No If yes, please describe: The Osher Institute is a "self-supporting" membershi program. Membership for each quarter is $135, which allows members to take m to 5 classes at any of the 3 locations in the Coachella Valley. Weekly memberships are also available for $20, which allows members to take uD to 5 classes per that week. It.. 496 12. What are your other sources of revenue for this funding year? Source Amount Memberships Fees $87,000 Endowment Revenue $20,000 Total Needed $ 176,500 Total Received $ 107,000 Balance $_ (69,500)* *(The university's College of Extended Learning currently covers Osher's shortage) 13. Amount of money requested from the City of La Quinta? $ 2,700.00 14. Has your Organization been funded by the City of La Quinta previously? X_ Yes No If yes, when? _FY 09-10, FY 08-09 & FY 07-08 (Reduced rent of LQ Museum classroom fall 2008 & 2009 & winter & spring 2009 & 2010. And LQ Library classroom fall 2007 & winter & spring 2008. See # 17 below.) 15. Please provide the name and address of the bank in which the Organization's funds are kept: Funds are maintained as part of the University's account with Wells Fargo Bank. The Osher Institute does not maintain a separate bank account. 16. Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): Name: Deletta Anderson Shannon R:elly Title: Accounting Director Associate Director of Accounting_ 497 17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. Funds will be used for to pay for 50% of the total room rental rate ($50 hr.) for the vear of the La Quinta Museum's meeting room for Osher classes. ($25 hr x 6 hr per week = $150 per week. 6 weeks per quarter x $150 = $900 per quarter. $900 x 3 quarters = $2 7, 00). The Osher Institute will pay for the other 50% of the room rental. The Osher Institute is a self-supporting program of College of Extended Learning (the college is also a self-supporting unit of the university). We are thus required to generate all operating funds through membership fees, grants and creative partnerships in the communitv we serve. Without support from community organizations, services would be greatly limited, and likely only be offered at our Palm Desert Campus location. Also, membership fees are kept low to encourage membership registrations from all economic levels. Allowing Osher to pay this reduced rental rate of $25 per hr, greatly helps us to continue to provide quality universi •-level courses to La Quinta's mature residents. 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. La Quintals mature learners' quality of life is enhanced by increased access to university -level courses. Businesses also profit since the program brings non -La uinta residents to the area to spend the day in La Quinta where they spend money on meals and shopping before, between and after attending Osher classes. 19. Marketing/Media Plan. If you are applying for an Economic Development/Marketing grant and your request for funding is above $5,000, you must submit a detailed marketing/media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online, public relations, and signage) and describe how those promotional efforts will benefit the City of La Quinta. 20. Attach copies of the last three months bank statements for the Organization's checking and savings account. 498 (Accounts are not separate from the University accounts.) 21. Attach a copy of your Program Operating Budget for the current year. (Please see attached one page budget) 22. Non-profit Organizations must attach a copy of the organization's current IRS Form 990, (The Osher Institute is part of a State organization, not a 501(c)3 corp.) 499 ATTACHMENT 6 City of La Quinta GRANT APPLICATION 2010-9011 FISCAL YEAR 2999-420tO Name of Organization: Benjamin Franklin Elementary -Physical Education Dept. Amount Requested: $3,000.00 Contact Person: Eugene Ramos Mailing Address: PO Box 216 City: State: Zip Code: La Quints, CA 92247 Work Telephone: 760-238-9424 Cell phone: 760-799-8331 E-mail Address: Ew ene.Ramos0)DSUSD.US 501(c)3 Taxpayer I.D. Number: Date Application Submitted: Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. 5A CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: _X_ Community Services Support ($5,000 limit) Economic Development/Marketing and Sponsorships ($5,000 or less) Economic Development/Marketing and Sponsorships (above $5,000) 1. What is the overall purpose or goal of your Organization? Our overall purpose/goal is to challenge our students to become physically active and physically fit. To guide and educate them as they explore the how's and why's of physical activity and its importance to their well being. To discover physical and recreational activities they may enjoy and make apart of their lives. 2. How long has your Organization been in existence? _5_ Years Months 3. Describe in general the activities or services of your Organization: We explore and practice the fundamental skills needed for most recreational activities. Discuss the importance of being active and fit. Participate in group activities to develop a sense of sportsmanship and fair play. To develop friendships and citizenship through group interaction. 4. How many people does your Organization currently serve? We currently have just over 600 students enrolled at the school. I work with all of them. No. of Youth 600 No. of Adults No. of Seniors 5. How many people do you intend to serve during this Fiscal Year? 500 No. of Youth 600 No. of Adults No. of Seniors 6. How many people served during this Fiscal Year will be La Quinta residents? Nearly all the students are residents of La Quinta. We may have a few transfers here and there, but the majority are local students. No. of Youth 600 No. of Adults No. of Seniors 7. How many paid employees/volunteers does your Organization employ? 1 am the only one in my department. Full time employees 1 Part time employees Volunteers 8. Describe how your Organization is managed and governed: As a public school employee, I am supervised by my principal Matt Bugg. 9. Please provide information on your Executive Board members or contact person: I am the contact person for my department. An executive board does not exist for my department. We do have a Board of Education that governs our district. This information can be obtained upon request. Name Title Home Address Phone Eugene Ramos Physical Ed Teacher PO Box 216 760-799-8331 La Quinta, CA 92247 10. What is your annual schedule of events, and during what months does your Organization operate? Our calendar year operates from September till June. During this time we engage in multiple activities that develop general athletic skills, sportsmanship/citizenship and the benefits of a healthy lifestyle. 11. Do you charge admission, membership fees, dues, etc? If yes, please describe: Yes X_ No 5.2 12. What are ;your other sources of revenue for this funding year? Source None Total Needed $ 3,000.00 Total Received $ 0.0 Balance $ 3.000.00 G1,4 13. Amount of money requested from the City of La Quinta? $ 3,000.00 14. Has your Organization been funded by the City of La Quinta previously? Yes _ X_ No If yes, when? 15. Please provide the name and address of the bank in which the Organization's funds are kept: ASB (Associated Student Body) Account for Ben Franklin Elem. Wells Fargo Bank -PO Box 63020, San Francisco, 94163 All Deposits are given to the District Office and made on our behalf (unsure of which local branch). Copies are then sent to us. 16. Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): Name: Title: Matt Bugg Principal -Ben Franklin Elem. Teresa Ortiz Kelly May Administrative Assistant Project Teacher w, 5�3 17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. I have been recently trained to implement and run The First Tee National School Prog<axn at my school site. This training occurred at this year's CAHPERD (California Association for Health, Physical Education, Recreation and Dance) Conference held at the Ontario Convention Center. Although the first Tee has many after school programs currently running, it is my understanding that I would be the first in the valley to implement and run the National School Program Curriculum. The start up cost of this programs curriculum and equipment is $3000.00, as stated on their website below. http://www.thefirsttee.org/club/scripts/library/view_document.asp?CLNK=1 &GRP =0&NS=NSP&DID=79606&APP=80 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. Those that would benefit from this program would be the current and all future student populations at Benjamin Franklin Elementary. Not only would they be exposed to the wonderful game of golf, they would be taught life long skills that go beyond just good sportsmanship. The National Curriculum, which most afterschool programs do not have time to incorporate, stresses the citizen, not just the athlete. Encourages life long activity and personal responsibility as well as social responsibility. 19. Marketing/Media Plan. If you are applying for an Economic Development/Marketing grant and your request for funding is above $5,000, you must submit a detailed marketing/media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online, public: relations, and signage) and describe how those promotional efforts will benefit the City of La Quinta. ,,.. 5 ; 4 20. Attach copies of the last three months bank statements for the Organization"s checking and savings account. Our school has an account set up for all grant and miscellaneous funds for the entire school (Associated Student Body). The administrative assistant then keeps track and manages the withdrawals and deposits of funds to this account for the various departments. There is no single bank statement available for my department. 21. Attach a copy of your Program Operating Budget for the current year. A current operating budget does not exist at this time. My department gets by through donations from the PTO (parent teacher organization) and any miscellaneous funds that may exist. 22. Non-profit Organizations must attach a copy of the organization's current IRS Form 991). Our not for profit Tax ID # is 33-0743985. I am not aware of a Form 990, nor did my district office supply one when requested. 505 ATTACHMENT 7 GRANT APPLICATION FISCAL YEAR 2009-2010 Name of Organization: Tools For Tomorrow e.....,,..r u.,... rPA $5,000 Contact Person: Ed DiNicola Mailing Address:42-800 Bob Hope Drive, Suite 209-0 City: Rancho Mirage State: CA Zip Code:92270 Work Telephone:760 340-4980 Cell nhone:760 567-5862 E-mail Address: efd@afterschooltools.org 501(c)3 Taxpayer I.D. Number: 33-0889045 Date Application Submitted: August 2, 2010 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. •• 536 CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: X _ Community Services Support ($5,000 limit) Economic Development/Marketing and Sponsorships ($5,000 or less) Economic Development/Marketing and Sponsorships (above $5,000) What is the overall purpose or goal of your Organization? - The purpose of Tools For Tomorrow is to provide a free after school integrated arts literacy program to at risk elementary school children grades 3-5 in Title 1 schools in the Coachella Valley, which includes John Adams School and Harry S Truman School in La Quinta. In addition to the importance of art education, Tools For Tomorrow realizes the importance of meeting the unmet needs of children in a safe environment in the after school hours. In addition, the program provides those literacy aspects necessary to the development of the healthy child including cognitive skills, multi sensory experience, and critical thinking skills which go tar in developing academic acumen in young children. By stressing that art is a language and not merely a decoration, the TFT program provides the needed outlet for socialization, creativity, and balance in the lives of the children it reaches. Providing these much needed elements in young lives is, and always has been, the primary purpose for the existence of the organization. How long has your Organization been inexistence? 10 Years 8 Months Describe in general the activities or services of your Organization: Tools for Tomorrow meets in each school for one day per week, for one hour to one hour and a half per day after school. Utilizing a specially created integrated arts literacy curriculum including art, music, creative writing and drama, the program offers the children a "hands on" experience in each of these areas in an integrated format to provide them with literacy in each of the areas as well as to unlock the creative potential in each child. Eric Erickson has stressed the importance of the elements of art in the development of the healthy child, since those elements unlock cognitive, creative, critical thinking, and multi sensory skills which are carried over into most, if not all of the academic subjects taught in schools. The children write, paint, draw, and discuss works of art including abstract/representational art, classical music. Using their imagination and multi media they create works of art in ceramic, gourd art, drama, writing and music, which they then share with one another. The activities are supervised and taught by experienced teachers in a nurturing, safe, and exciting environment which allows no place for failure, but insures the self esteem for children which comes from success. 4. How many people does your Organization currently serve? No. of Youth 800+ No. of Adults No. of Seniors Approximately 800 to 1000 children grades 3-5 with waiting lists of at least 100 in each school. How many people do you intend to serve during this Fiscal Year? No. of Youth 1300 No. of Adults No. of Seniors 6. How many people served during this Fiscal Year will be La Quinta residents? No. of Youth 200+ No. of Adults No. of Seniors 537 7. How many paid employees/volunteers does your Organization employ? Full time employees none Part time employees 13* Volunteers 35 *Executive Director, Operations Manager, and 11 Teachers 8. Describe how your Organization is managed and governed: Tools For Tomorrow has a paid Executive Director/Curriculum Coordinator/Program Supervisor and a paid Operations Manager, and is governed by a volunteer Board of Directors consisting of a Chairman, President, Vice President, CFO, Secretary and five additional members representing the community, including an attorney, former educators, and business people. 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Ed DiNicola, Executive Director 2795 Alondra Way, Palm Springs, CA 92264 760 567-5862 Rachel Druten, President/Founder 359 Crest Lake Drive, Palm Desert, CA 92211 760 773-5687 Mary T. Roche, Chairman 44-920 Lakeside Drive, Indian Wells, CA 92210 760 779-9045 Bob Hopkins, CFO 49-155 Avenida Fernando, La Quinta, CA 92253 760 564-2012 Jim Reed, Chairman Emeritus 48701 Santa Ursula, La Quinta, CA 92253 760 564-0887 10. What is your annual schedule of events, and during what months does your Organization operate? Tools For Tomorrow meets for two fifteen -week semesters from October to May. Classes meet in the schools for one hour per week after school unless there is more than one program in a school as we have had in the past. Currently we serve sixteen schools, (two in La Quinta, John Adams School and Harry S Truman School) and operate 17 programs that include a guest artist theater program taught by two film and television celebrities. This past year we opened a program in Mecca, based upon a letter of request from a faculty member and funded by special donations and one individual donor. In April there will be a Vision for the Future Luncheon honoring Mary Roche, at which even the guest artist theater program children will present a program. 11. Do you charge; admission, membership fees, dues, etc? Yes X No If yes, please describe: No, we supply all materials, art supplies, books and snacks free of charge to the children and the schools involved. 5�B 12. What are your other sources of revenue for this funding year? Source Contributions Grants Other Amount $53,900 $38,500 $ 4,000 Fundraising Events $24,700 Estimated 7/1/09 - 6/30/10 Total Needed $ 117,003 Budgeted expenses for 2009-10 Total Received $ 121,100 as of 6/30/10 Balance $ 4,097 13. Amount of money requested from the City of La Quinta? $ 5,000 14. Has your Organization been funded by the City of La Quinta previously? X Yes- No If yes, when? May 2009 15. Please provide the name and address of the bank in which the Organization's funds are kept: El Paseo Bank, 74175 El Paseo, Palm Desert, CA 92260 760 862-0099 16. Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): Name: Ed DiNicola Robert Hopkins Andrea Hecht Rachel Druten Title: Executive Director CFO Operations Manager President/Founder 5 �9 17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. Since the fiscal situation is so bad at this time, Tools For Tomorrow is requesting funds in order to keep the current programs running in all of the schools, and especially in the two La Quinta Schools, without having to create an interruption in services. Last year we had to cut back from 26 programs in 15 schools to 15 programs, and one specially funded program. It costs Tools For Tomorrow $8000.00 per year per school to provide direct services to children including teachers, supplies, materials, musical instruments, books, and snacks. The requested funds will be used to partially offset those $16,000.00 currently funding the two La Quinta schools where the program exists. 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. The general goal of Tools For Tomorrow is to reach as many elementary school age children as possible in the coming years. For La Quinta it is hoped that the children at John Adams School and Harry S Truman School in La Quinta will continue to grow artistically and academically and to benefit from these requested funds. The money will be used to partially supply materials, supplies and musical instruments in those schools. This will allow the Tools For Tomorrow program to continue to provide the same services without cost to the district or the children at Adams and Truman just as we have been doing for the past three years in La Quinta. The goal is to be sure that those children who want to take part in the program and who each year fill a waiting list will be given an opportunity to enroll in the program for the coming 2010-2011 school year. 19. Marketing/Media Plan. If you are applying for an Economic Development/Marketing grant and your request for funding is above $5,000, you must submit a detailed marketing/media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online, public relations, and signage) and describe how those promotional efforts will benefit the City of La Quinta. 20. Attach copies of the last three months bank statements for the Organization's checking and savings account. 21. Attach a copy of your Program Operating Budget for the current year. 22. Non-profit Organizations must attach a copy of the organization's current IRS Form 990. 510 ATTACHMENT 8 011'r GRANT APPLICATION FISCAL YEAR 2010-2011 Name of Organization: La Ouinta High School Boys Soccer Team_ Amount Requested: $3,900 Contact Person: Gary Nadler Mailing Address: 79255 Westward Ho Drive City: La Ouinta State: CA Zip Code: 92253 Work Telephone: 760-772-4150 Cell phone: 760-238-0099 E-mail Address: g_ary.nadler@dsusd.us 501(c)3 Taxpayer I.D. Number: 26-1531316 Date Application Submitted: July 16, 2010 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: _ X Community Services Support ($5,000 limit) Economic Development/Marketing and Sponsorships ($5,000 or Tess) Economic Development/Marketing and Sponsorships (above $5,000) 1. What is the overall purpose or goal of your Organization? The purpose of the La Quinta High School Boys Soccer Program is to enrich the qualities in the student athlete that will serve both the participating_ student and the communist by developing high standards for the individual student athlete while they work closely as a team to achieve success 2. How long has your Organization been in existence? 8 Years Months 3. Describe in general the activities or services of your Organization: The LOHS Soccer Program runs from October 1 st through February and includes organized team practices - five days a week- which prepare the Players to compete in tournaments around Southern California, the Desert Valley Soccer League and the California Interscholastic Federation plavoffs. Prior to the season students participate in a six week organized conditioning program players are asked to help raise funds through advertising and donations to help support the team (there is no fee to participate) The end of the season culminates with a banquet to honor all student athletes associated with the soccer team. 4. How many people does your Organization currently serve? No. of Youth 38 No. of Adults 4 No. of Seniors 1 How many people do you intend to serve during this Fiscal Year? No. of Youth 38 No. of Adults 4 No. of Seniors 1 512 6. How many people served during this Fiscal Year will be La Quinta residents? No. of Youth 38 No. of Adults 4 No. of Seniors 1 How many paid employees/volunteers does your Organization employ? Full time employees Part time employees 2 Volunteers 3 8. Describe how your Organization is managed and governed: Coaches and volunteers of the local community, along with La Ouinta High School manage The LQHS Boys Soccer )jUam The Coaches plan all activities including new player tryouts and the conditioning of all players organize and schedule league games run practices, schedule bussing, and obtain the necessary equipment needed throughout the season. Volunteers assist the coaches raise funds for the team's activities and orzam dze team events. 9. Please provide information on your Executive Board members or contact person Name Gary Nadler Title Varsity Soccer Coach Home Address 79 325 Desert Wind Ct LQ Phone 760-238-0999 Bennett Leslie JV Soccer Coach 43580 PkM Esplanade LO 760-636-2872 Satoko Hata LQHS Soccer Boosters 45515 Drake Court Indio 760-342-5894 Elizabeth Salisbury LQHS Soccer Boosters 79210 Diane Drive LQ 760-360-3946 10. What is your annual schedule of events, and during what months does your Organization operate?. Our soccer program runs throughout the school year, with the majority of league play occurring November through March In September we hold an informational new player meeting followed by a six -week conditioning that begins in October to prepare athletes for competition Our preseason schedule includes games against many Southern California high school soccer teams and several soccer tournaments DVL (Desert Valley League) begins in Januar�and continues through February culminating with CIF games (California Interscholastic Federation), per qualification in March Our soccer program also has a banquet, in March, which players and their families attend to recognize graduating seniors and the accomplishments of the 513 11. Do you charge admission, membership fees, dues, etc? Yes X No If yes, please describe: 12. What are your other sources of revenue for this funding year? flog 14. 15. 16. Source Amount Banners/Sponsorships $1,500 Donations $1,500 Snack Bar $200 Total Needed $13,866 Total Received 3,900 Balance 9,966 Amount of money requested from the City of La Quinta? $ 3,900 Has your Organization been funded by the City of La Quints previously? Yes X No If yes, when? Please provide the name and address of the bank in which the Organization's funds are kept: La Quinta High School Soccer Boosters First Bank 46100 Washington Street La Quinta, CA 92253 Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): 514 Name: Satako Hata Elizabeth Salisbury Title: LQHS Soccer Booster President LQHS Soccer Booster VP 17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. In this time of economic hardship many of the donations we would usually receive have been reduced or eliminated Our student athletes are dedicated to soccer and take pride in their ability to present their school and community. ommunity With that in mind every three to four years we need to replace our old uniforms warm ups and traveling bags The funds requested will be used to help cover the cost of our new uniforms. 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. The LQHS soccer program would use these funds to help purchase new uniforms for all soccer athletes Our goal is to provide our student athletes a first rate program in which they can take pride in representing both our school and our community. 19. Marketing/Media Plan. If you are applying for an Economic Development/Marketing grant and your request for funding is above $5,000, you must submit a detailed marketing/media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online, public relations, and signage) and describe how those promotional efforts will benefit the City of La Quinta. 20. Attach copies of the last three months bank statements for the Organizations checking and savings account. 21. Attach a copy of your Program Operating Budget for the current year. p.. K 5 22. Non-profit Organizations must attach a copy of the organization's current IRS Form 990.. 516 ATTACHMENT 9 Tityl 4 4 Qum& GRANT APPLICATION FISCAL YEAR 2010-11 Name of Organization: ACT For MS Amount Requested: $5 000 00 Contact Person:- Anne Harpenmb Office Manager Mailing Address: 73 710 Fred Waring Dr Suite 120A City: Palm Desert State: CA Zip Code: 92260 Home Telephone: Work Telephone: 760-773-9806 E-mail Address:. actforms uu verizon net 501(c)3 Taxpayer I.D. Number: 33-0880635 Date Application Submitted: June 20 2010 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. 17 CITY OF LA QUINTA GRANT APPLICATION ('Typed applications are preferred) Please check which grant funding you are applying for: X Community Services Support Economic Development/Marketing and Sponsorships 1. What is the overall purpose or goal of your Organization? ACT for MS has become the premier resource for individuals in the Coachella Valley who have been diagnosed with Multiple Sclerosis We offer clients a variety of programs and services to help manage the disease by providing services and tools to help them live with MS. its symptoms and debilities and by providing the skills and resources necessary to successfuilv improve their quality of life while living with an incurable medical condition. 2. How long has your Organization been in existence? _10_ Years 2_ Months 3. Describe in general the activities or services of your Organization: Our major client programs include educational seminars and workshops weekly strength training. exercise and cardiovascular health programs in home strength training for individuaLs confined to their residences semi-monthly therapeutic and flexible massage for those individuals participating in the strength training and retention program assistance with mobility equipment products designed to improve their safety, mobility and independence along with a program of providing electric bill payments and air conditioning repairs for our clients who are fmancially limited. Our goal is a program of quality assistance that makes a meaningful difference to people with MS and their family members Without ACT for MS. they would not have access to any of the unique approaches that we provide. Even though most contemporary medical advice recommends these activities virtually nothing is covered by insurance Currently, 13 ACT for MS clients reside in La Ouinta, From 2008 current ACT for MS has provided $77,348 50 in assistance and services to La Quinta residents Your grant money will help sustain our programs and allow us to continue serving or La Quinta client population. Please see attached document. 4. How many people does your Organization currently serve? No. of Youth No. of Adults _72____ No. of Seniors 41 How many people do you intend to serve during this Fiscal Year? No. of Youth No. of Adults 75 No. of Seniors 41 (Estimated increase with pending applications) 6. How many people served during this Fiscal Year will be La Quinta residents? 7 91 No. of Youth No. of Adults 9 No. of Seniors 3 How many paid employees/volunteers does your Organization employ? Full time employees Part time employees 1 Volunteers 30 Describe how your Organization is managed and governed: We area 501©3 Corporation governed by a 19 member Board 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Lori Garthwaite Co -President 760-773-9806 Penny Mason Co -President 760-773-9806 Lori Serfling 1st Vice President 760-773-9806 Sandy Woodson 2nd Vice President 760-773-9806 .. 519 Jim Conway Treasurer 760-773-9806 Jean Ann Hirschi Corporate/Recording Secretary 760-773-9806 10. What is your annual schedule of events, and during what months does your Organization operate? We operate all year with three maior fundraisers during the "seasonal months": 1 December 2010 "A Stroll Down Christmas Tree Lane" — An auction of celebrity trees. 2 2010 2011 "A Literary Salon" - A four-part, author -of -the -month series and salon held in the hostess's homes Each salon is on the second Monday of the month December 2010 thru March 2011. 3. March 2011- Our annual Gala. 11. Do you charge admission, membership fees, dues, etc? _X_ Yes No If yes, please describe: There is a $500 donation fee required to Join the Literary Salon and attend all four events there is a $300 donation fee to attend the annual Gala and if anyone donates a minimum of $100 during the year, we list them in our Publications as Special Contributors/Supporters There are no required fees to support ACT for MS. 12. What are your other sources of revenue for this funding year? Source for all Programs: Amount Auen Foundation $ 15,000 Champions Volunteer Foundation (projected) $ 1,000 City of Indian Wells (projected) $ 6,500 City of Rancho Mirage (projected) $ 7,500 Desert Healthcare District $ 90,000 Estimated fundraising & emnt activities: — $ 288,600 5 2) 0 13 14. 15. 16. Total Needed $ 408,600 Total Received YTD $ 254,588 Balance $ 154,012 Amount of money requested from the City of La Quinta? $5 000,00 Has your Organization been funded by the City of La Quinta previously? X Yes No If yes, when? 2008 Please provide the name and address of the bank in which the Organization's funds are kept: Desert Commercial Bank 44-801 Village Court Palm DesertCA 92260 Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): Name: Lori Garthwaite Penny Mason Lori Serflin¢ Jim Conway Title: Co -President Co -President 1" Vice President Treasurer 17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. One of our signature programs is to provide air conditioning for our Multiple Sclerosis clients who are fmanciallt unable to pay their utility bills during the summer months (June through September) due to the serious disabilities associated with their illness and inability to work. Air conditioning costs normaW triple during this time and heat can not �21 only be physically disabling but may also trigger the exacerbation of MS symptoms resulting in additional permanent disability. Household income must be below 36K in order to qualify for this program and payments are made by us directly to the appropriate utility company and not to individual clients. Your funds would help finance this program. 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. _ 40% of our clients are currently enrolled in this program and have become dependent on our financial support during these summer months to help keep their homes cool in order to prevent an exacerbation of their MS symptoms. 19. Attach copies of the last three months bank statements for the Organization's checking and savings account. 20. Attach a copy of your Program Operating Budget for the current year. 21. Non-profit Organizations must attach a copy of the organization's current IRS Form 990. ATTACHMENT 10 GRANT APPLICATION FISCAL YEAR 2010-2011 Name of Organization: Animal Samaritans SPCA Inc. Amount Requested: $ 5 000 Contact Person: Al Vasquez Mailing Address: P.O. Box 513 City: Thousand Palms State: CA Zip Code: 92276 Work Telephone: (760) 342-2565 Cell phone:_ (760) 343 0837 (ask for Suzanne) E-mail Address: sinhaber(ailanimalsamaritans ore 501(c)3 Taxpayer I.D. Number: 95-3171867 Date Application Submitted: August 27 2010 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. 523 CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: 3 5. 3 X Community Services Support ($5,000 limit) Economic Development/Marketing and Sponsorships ($5,000 or less) Economic Development/Marketing and Sponsorships (above $5,000) 1. What is the overall purpose or goal of your Organization? Animal Samaritans SPCA, Inc is a 501 (c) (3) nonprofit animal welfare organization committed to improving the lives of animals and people in the greater Coachella Valley. 2. How long has your Organization been inexistence? _32_ Years _10 Months 3. Describe in general the activities or services of your Organization: Animal Samaritans SPCA Inc 's unique approach is focused on prevention - treating the causes of overpopulation rather than the symptoms This effective multi -pronged approach to saving the: lives of animals includes: ■Providing low- and no -cost spay/neuter ■Providing low-cost vaccination services •Providing low-cost anesthetic dental ■Providing other clinic services ■Offering adoptions ■Offering school -based and other humane education programs How many people does your Organization currently serve? 35,000 and growing No. of Youth _25,000 No. of Adults _8,327 No. of Seniors _ 500 How many people do you intend to serve during this Fiscal Year? Projected 25%+ in 2010 No. of Youth 31250 No. of Adults _10408_ No. of Seniors 625 How many people served during this Fiscal Year will be La Quinta residents? 20% of our clientele in our clinic is from the East Valley, of which 40% are from La Ouinta No. of Youth 1800 No. of Adults _900 No. of Seniors _100 How many paid employees/volunteers does your Organization employ? Full time employees _26 Part time employees Volunteers 200_ 1. 524 Describe bow your Organization is managed and governed: Animal Samaritans is governed by a volunteer board of directors and a paid executive director. The Board meets once a month to discuss the overall strategic direction Other Board committees include finance audit and nominating There are 5 major departments to the organization: Shelter Clinic Public Relations and Marketing Development, Humane Education. 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone 1 Alfred Vasquez President 45102 Smurr Street Indio CA 92201 alvasquezkaol.com 2 Betty Maytag Vice President 75480 Painted Desert Dr Indian Wells, CA 92210 home: 760/341-0481 or (208) 772-1483 3. William Blue Member, 73640 Irontree Dr., Palm Desert, CA 92260, 1-760-831-8479 cynblupd@earthlink.net 4 Mike Russell Treasurer, 68000 Foothill Rd Cathedral City CA 92234,: 760/202- 4476 10. What is your annual schedule of events, and during what months does your Organization operate? Animal Samaritans SPCA Inc operates our clinic 6 days per week 52 weeks per year excluding holidays We also operate our humane education program throughout the year, visiting schools during the school Year, after school programs and in the summer using camps libraries and other gathering places to host assemblies, seminars, and First Aid courses On average and depending on the economy, we hold four main fundraising events per Year including: Date: Sunday, November 14, 2010 Date: Saturday, December 4, 2010 Time: 2-5 p.m. Time: 7:30 a.m. Shotgun Event: ARF Academy Awards Event: Putts for Pets Golf Tournament Location: Westin Mission Hills Hotel, Rancho Location: Desert Falls Country Club, Palm Desert Mirage Date; Saturday, January 8, 2011 Time: 11:30 a.m. — 2:00 p.m. Date: Saturday, March 12, 2011 Event: Men of the Desert Fashion Show Time: 9 a.m. 12N (8 a.m. registration) featuring men's wear by Don Vincent Event: Walk for the Animals Location: Hyatt Grand Champions, Indian Wells 11. Do you charge admission, membership fees, dues, etc? _X_ Yes No 525 If yes, please describe: Animal Samaritans SPCA is a membership organization. We currently have over 600 members The clinic prides itself on charging affordable quality 12. 13 14. 15. 16. fee for sere ice for the various veterinary care services that it offers On average, Animal Samaritans can be less than half the cost of going to other veterinarians. Additionally, Animal Samaritans provides over $105 000 in free care to the pets of Valley residents. What are your other sources of revenue for this funding year? Source Amount See 2010 budget attached for question 21. Please note the following: Animal Samaritans is operating basically on a break even budget for year 2010. Our year-to-date financials show that Animal Samaritans is currently operating at a loss of well over $100,000. We are need/requesting $5, 000 from the city of La Quinta in order to offset waived fee services for residents of La Quinta and the East Valley. These services take the form of spay and neuter services and services for the pets of'seniors'. If we do not receive the funds then we will not be able to provide the services free of charge to economically challenged residents. Total Needed $. Total Received $ Balance $ Amount of money requested from the City of La Quinta? $5,000 Has your Organization been funded by the City of La Quinta previously? Yes X No If yes, when? Please provide the name and address of the bank in which the Organization's funds are kept: Rabobank for our checking and savings accounts 72885 Ramon Rd. Thousand Palms, CA 9227fi-3421 Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): Name: Title: Frederick L Saunders Jr., Executive Director William A Blue Past President, Member, Board of Directors 526 17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. Animal Samaritans finds that given the economy people are forced to make food versus vet care choices and nets are being unduly harmed by the diminishing economy. Animal Samaritans' donor base has shrunk by 20% and our ability to provide waived fee services is increasingly challenged As a result we are forced to turn people and their sick pets away. Animal Samaritans is requesting $5 000 to offset charges incurred at the veterinarian clinic by residents of La Ouinta/East Valley. The services in question are May and neuter services and/or senior's pet care. 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. Animal Samaritans currently operates two income qualifying programs — a seniors' pet care and a spay and neuter program Those persons who have a household income of $1500 or less qualify for our waived fee services Priority would be given to those people in the 92253 zip code. 19. Marketing/Media Plan. If you are applying for an Economic Development/Marketing grant and. your request for funding is above $5,000, you must submit a detailed marketing/media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online, public relations, and signage) and describe how those promotional efforts will benefit the City of La Quinta. 20. Attach copies of the last three months bank statements for the Organization's checking and savings account. 21. Attach a copy of your Program Operating Budget for the current year. 22. Non-profit Organizations must attach a copy of the organization's current IRS Form 990. 527 ATTACHMENT 11 � � w S C OFor 4 T� • �W GRANT APPLICATION FISCAL YEAR 2010-2011 Name of Organization: McCallum Theatre Amount Requested: $5 000.00 Contact Person: Thomas Head Senior Manager Development Mailing Address: 73000 Fred Waring Drive City: Palm Desert State: CA Zip Code: 92260 Work Telephone: (760) 345-6505 ext 104 Cell phone: (760) 285-4550 E-mail Address: thead mccallum-theatre org 501(c)3 Taxpayer I.D. Number: 95-2834871 Date Application Submitted: 7/12/10 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. 528 CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: X _Community Services Support ($5,000 limit) Economic Development/Marketing and Sponsorships ($5,000 or less) Economic Development/Marketing and Sponsorships (above $5,000) What is the overall purpose or goal of your Organization? McCallum Theatre's mission is to educate and entertain the public through the performing arts with an emphasis on serving the children and youth of the Coachella Valley by offering a varietv of performing arts experiences that reflect the diversity of the people interest and tastes of the communities and constituents served by the Theatre. 2. How long has your Organization been in existence? 22 Years 7 Months (Incorporated in September 1973, the Theatre opened January 1988.) Describe in general the activities or services of your Organization: McCallum Theatre serves more than 150,000 performing arts ticket buyers each season from the United States Canada and other countries. In addition, the McCallum Theatre Institute (MTI) the education division of the Theatre serves more than 41,000 schoolchildren annually with a variety of arts education programs. 4. How many people does your Organization currently serve? No. of Youth 41,000 No. of Adults 120,000 No. of seniors 30,000 5. How many people do you intend to serve during this Fiscal Year? No. of Youth 41,000 No. of Adults 120, 000 No. of seniors 30,000 6. How many people served during this Fiscal Year will be La Quinta residents? No. of Youth 22,913 No. of Adults 5_,877 No. of seniors 1,469 How many paid employees/volunteers does your Organization employ? Full time employees 27 Part time employees 1 Volunteers 275 8. Describe how your Organization is managed and governed: McCallum Theatre is governed by an experienced Board of Trustees along with a separate Foundation Board that oversees the endowment fund hi addition McCallum's staff professionals direct the Theatre's daily operations and manage the annual budget. 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone 5 ? 9 Bill Powers Chairman Indian Wells 346-6505, ext. 119 Ted Giatas President/CEO Palm Desert 346-6505, ext. 119 Harold Matzner First Vice Chair Palm Springs 346-6505, ext. 119 James Houston Vice Chair Palm Springs 346-6505, ext. 119 Helene Galen Vice Chair Rancho Mirage 346-6505, ext. 119 Arlene Schnitzer Vice Chair Indian Wells 346-6505, ext. 119 Peter Solomon Vice Chair Rancho Mirage 346-6505, ext. 119 Michael R embis Secretary/Parliamentarian Tarzana 346-6505, ext. 119 Ronald Gregoire Treasurer Indian Wells 346-6506, ext. 119 10. What is your annual schedule of events, and during what months does your Organization operate? :The McCallum Theatre is a presenting theater, with an education division known as the McCallum Theatre Institute (MTI) The Theatre offers a wide variety of professional performances and entertainment experiences including Broadway Shows, Ballet, Opera, Classical Music CountryJazz Gospel Comedy, an International Piano Competition Choreography Festival and Open Call a local talent project. McCallum programming is true to our mission to reflect the diversity of people interests and tastes of more than 150,000 individuals who attend performances special events and education activities each year. In the 2010-2011 season MTI will present 37 performances at the Theatre to over 41,000 schoolchildren and their teachers from public and private area schools in three school districts in the Coachella Valley. Education programs run from October to June each year. The Theatre is dark in July and August Administration works year-round planning for the next season. 11. Do you charge admission, membership fees, dues, etc? X Yes No If yes, please describe: Tickets are sold to the general public for performances. Arts education programs offered through the McCallum Theatre Institute are accessible at no charge to the student However, in the Aesthetic Education Program the schools pay a heavily subsidized fee for service approximately 9 6% of the program cost. La Quinta teachers are struggling to earn funding to participate due to budget cuts to programs such as arts education The Theatre is actively pursuing grant opportunities and providing fundraisinng materials to La Quinta schools to help raise the money to ensure continued participation in this sought after program As a non-profit organization membership programs and other fundraising activities bridge the difference between revenue from ticket sales and the cost of programs. 12. What are your other sources of revenue for this funding year? (Fiscal Year August 1, 2010 to July 31, 2011) Source Amount Memberships $444,920 Government Grants City of Indian Wells $50,000 City of Palm Desert $15,000 5 City of Rancho Mirage $50,000 0 Ticket Sales $6,280,477 Theatre Rental Front of House Sales Investments Income and Marketing) Contributions $2,744,280 (Individuals Foundations Business Corporate Gifts and Grants) Total Needed for La Quinta 3rd Grade Project $ 11,407 (Project budget attached) Total Received $ -0- Balance $ _11,407 13. Amount of money requested from the City of La Quinta? $5,000 14, Has your Organization been funded by the City of La Quinta previously? X Yes No If yes, when? 5/13/2008 ck#78083 15. Please provide the name and address of the bank in which the Organization's funds are kept: Wells Fargo Bank 42352 Bob Hope Drive 151 floor, Rancho Mirage CA 92270 16. Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): Name: Title: Ted Giatas President/CEO Thomas M. Head Senior Manager Development 17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. Funding is needed to . - .. _rd schoolchildren in all three La Quinta elementary schools — Adams Franklin and Truman. Schools historically have contributed 9 6% of total program cost. The 2011 school yeardue to the recession schools are not able to financially contribute in the same manner. The McCallum Theatre is actively pursuing funding to offset loss of program financial support from the above -mentioned La Quinta partnering schools, while still ensuring program services La Quinta teachers have been exemplary in creating ways to fundraise to continue their classroom participation. LQ3GP, an in-depth Aesthetic Education Program (AEP) has lived in John Adams Elementary School Harry_S Truman Elementary School and Benjamin Franklin Elementary School for the last four years (2006-2010) The Aesthetic Education program can most simply be defined as an approach to teaching and learning in the arts. It is designed to improve perceptual abilities and thinking skills through active engagement with the performing and visual arts Professional artists will work side -by -side with all La Quinta 3rd grade students and their classroom educators in the classroom and at the 531 McCallum Theatre Additionally La Quinta teachers receive professional development through AEP programs. AEP Activities: Professional development for teachers - All teachers involved in the program attend a two hour professional development workshop to actively learn about the instructional method strategies and tools of aesthetic education. Selection of a work of art for study focus work School teams will select or be assigned one work of art for study during the schoolyear including one performance experience at the McCallum Theatre. A Unit of ,Study - an exploration of a work of art facilitated by a teaching artist A ioint planning meeting is held with the McCallum teaching artist (TA) and the entire team of teachers (for whom attendance is required) so that the work to be performed can be demonstrated and thoroughly discussed with everyone who will be working with the students Ideas are freely exchanged and approaches explored to assure that the program is fully responsive to the Visual and Performing Arts Standards of the California Department of Education Based on these discussions the TA designs a written curriculum plan which is shared with and reviewed by the teachers prior to being introduced to the students. During the month leading up to the performance the TA will facilitate three 60 minute experiential lessons that focus on the work of art in each partnering classroom. One additional lesson is then conducted following the performance for a total of four lessons. The classroom teacher integrates the work of the TA with his/her own lessons on a daily basis to maximize the connections to and the effectiveness of, the core curriculum. Evaluation Plan: The evaluation of program success is measured by: a. Students are actively engaged in the learning process and develop a vocabulary specific to the art form under study. b. Inquiry regarding the topic(s) is stimulated. c. Students demonstrate more conceptual understanding of content learned. d. Students produce original ideas rather than predetermined answers. e. Students become problem solvers who use their imagination to look at problems from a different perspective and see many possibilities. f. Partnering schools seeing student results return to access our programs. II. Partnering teachers are asked to complete written program evaluations. III. University of California Riverside and California State University, San Bernardino authorize classroom teachers participating in professional development courses through the McCallum Theatre Institute to cam graduate credits, (7 hour minimum, available at Summer Session). 532 Our objective is and has always been to build upon the most effective aspects of our Aesthetic Education Program so that our efforts are ever evolving and ever improving. Students are delighted by arts but the arts are also intellectual disciplines of substance. Like language or mathematics the arts involve the use of complex symbols to communicate Some like music and painting use non-verbal symbols; others like poetry and song use language in particular ways The arts ask students to engage in learning activities which require higher -order thinking skills like analysis synthesis and evaluation Arts education is an activity of the mind Arts education plays a crucial role in improving students' ability to learn because they draw on a range of intelligences and learning styles not just the linguistic and logical -mathematical intelligence. Arts education is non-existent in La Quinta elementary schools This program offers an affordable way to expose La Quinta schoolchildren to the arts. Quinta. 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. The exclusive beneficiaries of these grant funds would be 3`d grade students and their teachers in La Quinta Elementary Schools — Adams Franklin and Truman. Teachers receive professional development which is used not only in arts education but also in teaching the core curriculum Students develop their imaginative capacities and are stimulated to become creative conceptual thinkers prepared for the world beyond the classroom. "The Aesthetic Education Program not only provides a unique opportunity for learning the arts through active engagement with specific works of art, but also invites children into a world of creativity, discovery, inquiry and reflection. The entire experience, from the introduction to the focus work, to the "hands on" study of the music, dance and/or visual components of the art with a visiting artist, to the actual visit to the McCallum Theatre to experience the entire body of work, creates an experience that stimulates the mind and enhances learning for a lifetime." Carol Bishop, Principal, Truman Elementary School 19. Marketing/Media Plan. If you are applying for an Economic Development/Marketing grant and your request for funding is above $5,000, you must submit a detailed marketing/media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online, public relations, and signage) and describe how those promotional efforts will benefit the City of La Quinta. City of I a Quinta will be recognized throughout the 2010-2011 season in the Theatre program for your contribution to the education programs of McCallum Theatre Institute. 533 20. Attach copies of the last three months bank statements for the Organization's checking and savings account. See attached 21. Attach a copy of your Program Operating Budget for the current year. See attached La Quinta 3`d Grade Project 2010-2011 budget 22. Non-profit Organizations must attach a copy of the organization's current IRS Form 990. See attached 534 ATTACHMENT 12 P GRANT APPLICATION FISCAL YEAR 2010-2011 Name of Organization: Palm Springs Cultural Center, Certified Farmers Market at Old Town La Quinta Amount Requested: $5000.00 Contact Person: Scott Crisman, Secretary, Palm Springs Cultural Center Paul Palodichuk, Manager Certified Farmers' Markets Mailing Address: 2100 E Tahquitz Canyon Way City: Palm Springs State: CA Zip Code: 92262 Home Telephone: 760.898.5250 (also market line) Work Telephone: '760'325.2582 E-mail Address: cfm@psculturalcenter.org 501 (c )3 Taxpayer I.D. Number: 55-0914693 Date Application Submitted: August 25, 2010 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. 535 CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: XXXX Community Services Support Economic Development/Marketing and Sponsorships 1. What is the overall purpose or goal of your Organization? The Palm Springs Cultural Center seeks to improve the life and well-being of those who live in the Coachella Valley, by enhancing their access to aspects of culture, through films and access to healthy food. We seek to do so by identifying and nurturing those ideas, activities and other organizations that work toward expanding community outreach, enhancing nutritional instruction, creating climates of diversity, promoting sustainability, establishing stress -free community gathering places, assisting local school programs with healthier eating options and culinary/garden programs, and offering enjoyment and education through films. In this sense, the Palm Springs Cultural Center is a still a work -in -progress. Our goals are to be a broadly effective resource for those living in the Coachella Valley. 2. How long has your Organization been in existence? FOUR Years THREE Months 3. Describe in general the activities or services of your Organization: The Cultural Center has focused its activities in two principal areas. We believe that access to food, particularly that which is fresh, local and organically grown (where possible), is a central aspect of culture here and elsewhere. Such access is a priority for many living in the Valley in recognition of which we are proud to support three Certified Farmers' Markets (CFM) in Palm Springs (since January 2008), Old Town La Quinta (opened November 2008), and Palm Desert (opened February 2009). Based upon the surprising community support in each city, we have expanded our outreach to other healthy food -related and sustainability forward community organizations. In the last three years, we have worked with : The City of La Quinta City Managers office/ Sustainability programs, La Quinta High School Culinary Program, Live Like a Champion Nationwide Kids diet/health/exercise program, Chefs from all 3 cities (LQ, PD and PS) , PS High School Garden, Les Dames Escoffier, City of Palm Springs Sustainability, Slow Foods, Desert Health Care District, Raymond Cree Middle School, Coachella Valley Rescue Mission, Palm Springs Unified School District, Well in the Desert, Set to Save program in Palm Desert, MS Society and The Living Desert. 2 D36 We believe that cinema arts will form a place within our Certified Farmers' Markets in the near future as well. A food documentary will be screened this Fall, and more food educational and food cultural films will be scheduled as part of the markets' overall mission of raising healthy food awareness in the Coachella Valley. Secondly, film arts, which is a well -established aspect of culture and a segment of the arts with particular interest to those in the Coachella Valley. We have sponsored or participated in many smaller, niche film mini -festivals, including Cinema Diverse, now in its third year, Film Noir coming up on its second year of sponsorship with the Cultural Center, and events surrounding the American Film Institute' s (AFI) activities in the Valley. In addition we have sponsored a highly regarded student film festival involving many middle and high schools in the Coachella Valley. 4. How many people does your Organization currently serve? In total we served over 100,000 people during our previous market season which ran from Late September 2009 until the first week of June 2010. We believe, that with regard to the CFMs, attendees broke down by age as follows: No. of Youth 10% No. of Adults 60% No. of Seniors 30% 5� 3 5. How many people do you intend to serve during this Fiscal Year? We anticipate that in all three markets (PS, LQ, and PD) from basically October, 2010 through May, 2009, we will serve some 110,000 people with approximately the same demographic as above. No. of Youth 10% No. of Adults 60% No. of Seniors 30% 6. How many people served during this Fiscal Year will be La Quinta residents? We believe that a reasonable benchmark for the La Quinta CFM, with a start date of September 26, 2010 and stop date of May 29, 2011 would be 30,000. We believe that attendance will approximate: No. of Youth 20% No. of Adults 50% No. of Seniors 30% 7. How many paid employees/volunteers does your Organization employ? The Cultural Center currently does not have employees. All current functions are managed through contract arrangements with specialists and others. Volunteers provide assistance for events throughout the year as needed during the events themselves. Full time employees: None Part time employees: None Volunteers: FIFTEEN The CFM relies on the services of FOUR independent contractors. 8. Describe how your Organization is managed and governed: The Palm Springs Cultural Center is a public benefit corporation. It is governed by a Board of Directors. The Board includes two Founding directors, a president and CFO, a Secretary and a Treasurer. 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Ric Supple President 2100 E Tahquitz Canyon Way 760.325.2582 Palm Springs CA 92262 � U 0 10. What is your annual schedule of events, and during what months does your Organization operate? We operate a full twelve month calendar. Certified Farmers Markets in La Quinta, Palm Springs and Palm Desert rum from the end of September to the first week in June. Various film festivals; Cinema Diverse in the Fall, a Food Documentary film in October, an event involving the American Film Institute (AFI) in March, and a student film festival occur at various times throughout the year. 11. Do you charge admission, membership fees, dues, etc? _Yes X No The CFM charges no fees or dues to members of the public, but does charge fees to those farmers whose sell their goods at the market. Those fees include 7% booth fees for certified farms based upon gross sales, and up to $45.00 per booth for non -certified area booths. The Cultural Center does charge admission for its film festivals and other events. 12. What are your other sources of revenue for this funding year? Source Public Donations Sponsorships Fundraising To Be Acquired To Be Acquired To Be Acquired Amount Total Needed $ 38,000.00 (to operate LQ Certified farmers market) Total Received $ 22,000.00 (Including anticipated revenue from CFM and other sources) Balance $ (16,000.00) 13. Amount of money requested from the City of La Quinta? $5000.00 14. Has your Organization been funded by the City of La Quinta previously? X Yes No If yes, when? _May 2009_ 15. Please provide the name and address of the bank in which the Organization's funds are kept: Union Bank of California — Private Bank Desert Region 71-950 Hwy III - Suite B Rancho Mirage CA 92270 5 r-139 16. Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): Name: Title: Ric Supple President Scott Crisman Secretary Russ Russell CFO 17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. The funds will assist with some of our direct costs for the year, leaving the indirect costs related exclusively to the Cultural Center to be raised through sponsorships, donations, and fundraising. SPECIFIC ITEMS for 2010-2011: La Quinta Sun advertising — Weekly 35 weeks at $90.00 (Sept -Jun) $3,150.00 Recyclable Paper Bags (15,000 +) for patrons of the LQ Market $2,500.00 County, State, Env. Health Permits/ Licenses for CFM at Old Town $1,300.00 Public Relations $1,500.00 Other advertising for LQ, Desert Sun, $5,450.00 540 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. We anticipate the direct beneficiaries of the CFM in La Quinta will be residents of the eastern end of the valley, schools, outreach programs and community groups, small farms and businesses located in Riverside County and businesses near La Quinta. In particular, we know that businesses adjacent to the market will experience beneficial,and manageable sidewalk traffic. All will directly benefit from access to healthy and fresh products that promote healthy lifestyles and are otherwise either fragmented or unavailable. Finally, we believe that by focusing and supporting the need for fresh, local, organically driven food and other products, the market will prove to be a focused source of support for such efforts and products in other arenas, such as supermarkets and restaurants. 19. Attach copies of the last three months bank statements for the Organization's checking and savings account. ATTACHED 20. Attach a copy of your Program Operating Budget for the current year. ATTACHED 21. Non-profit Organizations must attach a copy of the organization's current IRS Form 990. ATTACHED 541 ATTACHMENT 13 OF C� • �W GRANT APPLICATION FISCAL YEAR 2009-2010 Name of Organization: Stroke Recovery Center Amount Requested: $ 5 0 0 0 Contact Person: Beverly Greer Mailing Address: 2800 East Aleio Road City: Palm Springs State: CA Zip Code: 92262 Work Telephone: 7 6 0- 3 2 3- 7 6 7 6 Cellphone:_ 760-699-3092 E-mail Address: bgreer@strokerecoverycenter.org 501(c)3 Taxpayer I.D. Number: 9 5- 3 4 0 2 4 6 4 Date Application Submitted: July 14 2010 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. 542 CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: _ x Community Services Support ($5,000 limit) Economic Development/Marketing and Sponsorships ($5,000 or less) Economic Development/Marketing and Sponsorships (above $5,000) 1. What is the overall purpose or goal of your Organization? To provide an environment for stroke survivors to attain their feasible functionality within areas pertinent to the individual and their families Stroke rehabilitation services are available at no -charge to clients or their caregivers. 2. How long has your Organization been in existence? 31 Years 2 Months 3. Describe in general the activities or services of your Organization: Structured stroke program targets the reduction of specific symptoms and development of daily living skills with exercise, recreational, speech and socialization therapy. The program works with their imagination, humor, anger, depression and sexuality along with physical, cognitive and communication disorders that may4 exiflow many people does your Organization currently serve? 5. 21 No. of Youth 0 No. of Adults 4 3 No. of Seniors 213 How many people do you intend to serve during this Fiscal Year? No. of Youth 0 No. of Adults 5 3 No. of Seniors 221 How many people served during this Fiscal Year will be La Quinta residents? No. of Youth 0 No. of Adults 4 No. of Seniors 3 „.. 543 7. How many paid employees/volunteers does your Organization employ? Full time employees 5 Part time employees 9 Volunteers 70 8. Describe how your Organization is managed and governed: The Center's small professional staff of 14 most of who work permanently part-time is aided by a large group of 70 dedicated volunteers who provide support and assistance. The Board of Directorsais comprised of leading business officials, medical professionals and local philanthropists. 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Beverly Greer Administrator 49345 Wayne St (760) 323-7676 Indio, CA 92201 10. What is your annual schedule of events, and during what months does your Organization operate? Annual Winter Wonderland Ball, November — 11. Do you charge admission, membership fees, dues, etc? X Yes _ No If yes, please describe: Membership fees start at $25 per individual per year and go up to $500 for lifetime membership. However, membership fees are waived for over 95% of clients served due to financial hardship. 544 12. What are your other sources of revenue for this funding year? 13. 14. Source Contributions Grants Special Events Memberships Program Fees Thrift Shop Total Needed $ 71 8 �762 Interest Total Received $ 8 6 6, 0 0 3 Balance $ (+) 147,241 Amount $277,817 $282,464 $13,386 $122,473 $400 Amount of money requested from the City of La Quinta? $ 5,000 Has your Organization been funded by the City of La Quinta previously? Yes X No If yes, when? 15. Please provide the name and address of the bank in which the Organization's funds are kept: _Canyon National Bank 1711 E. Palm Canyon Dr Palm Springs, CA 92264 16. Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): Name: Title: Beverly Greer Administrator Elva Casey Board Member David Lyons Treasurer Stan Hack Presidents 545 17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and howthese funds will be used, if awarded. Stroke is the #3 leading cause of death and #1 cause of adult disability. Stroke victims lacking financial means are left without access to services because there are no federal, state, or private insurance monies available for individuals post - acute rehabilitation. Funding provides non -clinical comprehensive rehabilitation programs to address the physical, cognitive and socialization needs of impaired stroke survivors and provides respite support services for their families. 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. The Center provides services to two highly underserved populations: 26% minority and 80% very low to moderate income levels. The core client population is aged, disabled and poor, and because of a brain attack rehabilitation is not funded by the current healthcare system. Stroke clients need long-term rehabilitation services that can be accessed without charge. 19. Marketing/Media Plan. If you are applying for an Economic Development/Marketing grant and your request for funding is above $5,000, you must submit a detailed marketing/media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online, public relations, and signage) and describe how those promotional efforts will benefit the City of La Quinta. Request is only for $5000. 20. Attach copies of the last three months bank statements for the Organization's checking and savings account. Checking account statements are attached. 21. Attach a copy of your Program Operating Budget for the current year. 2010/2011 program operating budget is attached. 22. Non-profit Organizations must attach a copy of the organization's current IRS Form 1090. Copy of current IRS Form 990 is attached. 546 h ATTACHMENT 14 a U - w� OF or 440 GRANT APPLICATION FISCAL YEAR 2010-2011 Name of Organization: First Composite Group Association Amount Requested: $ 3 , 5 0 0.0 0 Contact Person: Colonel Paul Kiener Mailing Address: 78365 Hwy 111 #299 City: La Quinta State: ca. Zip Code: 92253 Work Telephone: (760) 954-4934 Cell phone:_ (760) 954-4934 E-mail Address: fw190pilot@hotmail.com 501(c)3 Taxpayer I.D. Number: 22-31 36778 Date Application Submitted: August 24, 2010 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. �.. 541 CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: Community Services Support ($5,000 limit) Economic Development/Marketing and Sponsorships ($5,000 or less) Economic Development/Marketing and Sponsorships (above $5,000) What is the overall purpose or goal of your Organization? To educate and inspire students and adults about World War II history, General George S. Patton Jr and their history concerning the Coachella valley. How long has your Organization been inexistence? 19 Years Months Describe in general the activities or services of your Organization: The FCGA is a non-profit 501-C-3 educational museum. Our mobile exibit travels and teaches W. W. II history to local schools, librarys, special events and air shows. How many people does your Organization currently serve? No. of Youth 15, 000 No. ofAdultsl 0. 000 No. of Seniors 5.000 5. How many people do you intend to serve during this Fiscal Year? No. of Youth 15 000 No. ofAdultsl0 000 No. of Seniors 5.000 6. How many people served during this Fiscal Year will be La Quinta residents? No. of Youth 6 000 No. of Adults 3F 000 No. of Seniors 1 sn0 i How many paid employees/volunteers does your Organization employ? Full time employees _ 0 Part time employees 0 Volunteers 55 8. Describe how your Organization is managed and governed: The association is governed by a Board of Directors and an Executive Director. 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Gen. Richard Pierce, Pres. 8929 Gibson St. L.A. Ca. (310) 839-8853 Col Paul Kiener, Exec Dir. 78600 Via Melodia La Ouinta. Ca. (760) 777-8540 10. What is your annual schedule of events, and during what months does your Organization operate?_ The organization operates from September throuahJune visiting schools librar s s ecial events and air shows 11. Do you charge admission, membership fees, dues, etc? X Yes No If yes, please describe: The organization recieves funds from membership dues, corporate sponsorships, educaTIONAL grants and personal donations. 5 1 � A u 12. What are your other sources of revenue for this funding year? Source Amount Educational grants $10 nnn 00 Corporate sponsorships $25,000.00 Personel donations $ 5 000 00 Membership dues $10 000.00 Total Needed $ 50, 000. 00 Total Received $ 30,452.5Q Balance $_ 19,547.50 — 13. Amount of money requested from the City of La Quinta? $ 31500,00 14. Has your Organization been funded by the City of La Quinta previously? X Yes No If yes, when? 2008 15. Please provide the name and address of the bank in which the Organization's funds are kept: Palm Desert National Bank 73-745 El Paseo Palm Desert, California 92260 16. Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): Name: Title: Col. Paul Kiener Executive Director Christine R. Kiener Treasurer 550 17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. The funds requested from the City of La Quinta, will be used to print our educational corriculum insure and maintain our traveling exibit to schools, and community events that service La Quinta residents. 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. The students and residents of La Quinta will benefit from the use of these funds by allowing the organization to take the educational exibit to the local schools and public: events allowing local residents access to this unique :educational experience. 19. Marketing/Media Plan. If you are applying for an Economic Development/Marketing grant and your request for funding is above $5,000, you must submit a detailed marketing/media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online, public relations, and signage) and describe how those promotional efforts will benefit the City of La Quinta. 20. Attach copies of the last three months bank statements for the Organization's checking and savings account. 21. Attach a copy of your Program Operating Budget for the current year. 22. Non-profit Organizations must attach a copy of the organization's current IRS Form 990. 551 ATTACHMENT 15 Twyl 4 4 ouba GRANT APPLICATION FISCAL YEAR 2010-2011 Name of Organization: La Quinta Chamber of Commerce Amount Requested: $12,000 Contact Person: David Archer Mailing Address: 78-275 Calle Tampico #132 City: La Quinta State: CA Zip: 92253 Home Telephone: Work Telephone: E-mail Address: 501 (c) 3 Taxpayer I.D. Number: Date Application Submitted: 949.422.0873 760.564.3199 david@lqchamber.com 95-6053584 July 15, 2010 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. 5JZ CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: Community Services Support ($5,000 limit) Economic Development/Marketing and Sponsorships ($5,000 or less) X Economic Development/Marketing and Sponsorships (above $5,000) What is the overall purpose or goal of your Organization? Mission Statement: To promote and enhance business growth - Civic well being - and a Sound quality of life 2 How long has your Organization been in existence? 60 Years 3 Months Describe in general the activities or services of your Organization: Objectives: Creating a strong local economy — Promoting the community — Providing relationship building opportunities — Political action — Representing the interests of businesses with government 4 How many people does your Organization currently serve? No. of Youth No. of Adults 450 No. of Seniors (Does not include 22,000 residences with 40,000 individuals and countless numbers of visitors that use/potentially use the Visitor Center, attend the events, access the website, and receive the GEM) How many people do you intend to serve during this Fiscal Year? No. of Youth No. of Adults 650 No. of Seniors (Additionally as set forth in item 4) How many people served during this Fiscal Year will be La Quinta residents? No. of Youth No. of Adults 425 No. of Seniors (Additionally as set forth in item 4) How many paid employees/volunteers does your Organization employ? Full time employees: 4 Part time employees: 0 Volunteers: 35 includes The Board and Committees 553 8 Describe how your Organization is managed and governed: Board of Directors and its Bylaws 3 Please provide information on your Executive Board members or contact person: Name Home Address (See Attached) 10 What is your annual schedule of events, and during what months does your Organization operate? (See Attached) 11 Do you charge admission, membership fees, dues, etc? X Yes No If yes, please describe: The Chamber charges admission fees for participation in our events, and Annual membership fees/dues to become and continue to be a member. 12 What are your other sources of revenue for this funding year? Source Amount City Contract for Services $150,000 Membership Dues $131,130 Sponsorships $ 35,000 Events $106,647 Publications/Advertising $124,250 does not include immaterial misc. income Total Needed $548,448 Total Received $537,367 Balance $ 11,081 13 Amount of money requested from the City of La Quinta? $12,000 14 Has your Organization been funded by the City of La Quinta previously? Yes X No If yes, when? (By Grant FY 2009-2010 and through a Contract for Services) 15 Please provide the name and address of the bank in which the Organization's funds are kept: Pacific Western Bank 78-080 Calle Estado La Quinta, CA 92253 16 Please provide the name and title of those individuals authorized to sign on the Organization's account - (must provide at least two individuals): David S. Archer - President/CEO Lee Osborne - Chairman David Howard — Incoming Chair Leland Berliner - Treasurer 17 Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. Facility Request and the funds would be used to offset current office rental expense. 18 Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. The La Quinta Chamber of Commerce is the Voice of Business for Chamber business and associate members. Given these economic times, it is imperative that we provide heightened support through education, programming and events. It is our intention to raise the bar by not only continuing to deliver well -established programs and events but also by reaching into our membership to provide availability of and access to resources, as well unique opportunities that will help them through the current economic downturn. We intend to help them become stronger, more viable businesses resulting in an upturn in traffic and revenues. Additional funding allows the La Quinta Chamber flexibility in extending our hand in areas such as stimulating the Village Area concurrent with the City s Economic Development program and continue creating local marketing programs that attract shoppers and patrons from outside the city of La Quinta. 19 Marketing/Media Plan. If you are applying for an Economic Development/Marketing grant and your request for funding is above $5,000, you must submit a detailed marketing/media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online, public relations, and signage) and describe how those promotional efforts will benefit the City of La Quinta. (Not applicable as it pertains to rent reduction) 20 Attach copies of the last three months bank statements for the Organization's checking and savings account. (See Attached) 21 Attach a copy of your Program Operating Budget for the current year. (See Attached) 22 Non-profit Organizations must attach a copy of the organization's current IRS Form 990. (See Attached) 555 T-ity4lw4 COUNCIL/RDA MEETING DATE: September 21, 2010 ITEM TITLE: Consideration of a Resolution Approving a Request to Riverside Local Agency Formation Commission (LAFCO) to Initiate a Detachment of City Annexation No. '1 1 from the Southern Coachella Valley Community Services District (SCVCSD). Applicant: City of La Quinta RECOMMENDATION AGENDA CATEGORY: BUSINESS SESSION: 3 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council to initiate a Detachment of City Annexation No. 11 from the Southern Coachella Valley Community Services District (SCVCSD). FISCAL IMPLICATIONS As the City has provided services for the residents of Annexation No. 11 since 2001, initiation of this detachment will have no impact on the City's finances. A waiver from the $8,050 application fee associated with this detachment proposal is being requested from the Riverside County Local Agency Formation Commission (LAFCO). The City will be responsible for an estimated $2,000 filing fee to the State Board of Equalization and a $64 State Fish and Game filing fee pending LAFCO approval of this detachment. CHARTER CITY IMPLICATIONS None. BACKGROUND AND OVERVIEW This 284.25 acre portion of the City of La Quinta was annexed in 2001 under Annexation No. 1 1 (Attachment 1). At that time, the area was mostly vacant with the exception of the Village at the Palms neighborhood. Annexation 11 was finalized with recordation of the Certificate of Completion on November 30, 2001 by LAFCO. Upon annexation, the City began providing all municipal services to the area. Since then, the Piazza Serena and Capistrano subdivisions have been approved and partially developed. 556 Prior to Annexation 11, the SCVCSD was responsible for providing police and trash removal services to the area. This agency currently provides these services to residents and businesses located within Vista Santa Rosa. Although SCVCSD has not provided services since 2001, due to an oversight at the time of annexation, the area has officially remained within the SCVCSD boundary, resulting in an $86 annual assessment collected from each residential unit. PROPOSAL: Proposals for a change of organization or reorganization are required to be initiated by resolution of an affected agency or public petition. Approval of this resolution will initiate a formal application from the City of La Quinta to the Riverside County Local Agency Formation Commission to initiate proceedings to detach Annexation 11 from the Southern California Community Services District. A Certificate of Boundary Description (Attachment 2) and a Plan of Services (Attachment 3) are necessary for submittal with the application, both of which have been prepared. ANALYSIS: Detachment from the SCVCSD will remove the annual assessment levied upon residential units for services which are no longer provided by the District. Staff is uncertain as to how or why this oversight occurred at the initial time of annexation. Environmental Review The Planning Department has determined that this proposal is exempt from the California Environmental Quality Act (CEQA). Approval of this detachment is organizational, will not result in any changes to existing public services, and could not have an effect on the environment. FINDINGS AND ALTERNATIVES The findings and reasons for approval of this Detachment process can be found in the attached Resolution. The alternatives available to the Council include: 1. Adopt a Resolution of the City Council to initiate a detachment of City Annexation No. 11 from the Southern Coachella Valley Community Services District. 2. Do not move to take up the Resolution. 3. Provide staff with alternative direction. Resp Planning Director Attachments: 1. Vicinity Map 2. Detachment Exhibit 3. Plan of Services Approved for submission by: Thomas P. Genovese, City Manager 5A RESOLUTION NO. 2010- A RESOLUTION OF APPLICATION BY THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, REQUESTING THE RIVERSIDE LOCAL AGENCY FORMATION COMMISSION TO INITIATE PROCEEDINGS TO DETACH THE TERRITORY OF CITY ANNEXATION NO. 11 (THE PALMS COUNTRY CLUB) FROM THE SOUTHERN COACHELLA VALLEY COMMUNITY SERVICES DISTRICT RESOLVED, by the City Council of the City of La Quinta that: WHEREAS, the City of La Quinta desires to initiate a proposal pursuant to the Cortese -Knox -Hertzberg Local Government Reorganization Act of 2000, commencing with Section 56000 of the California Government Code for the detachment from the Southern Coachella Valley Community Services District; and WHEREAS, a Notice of Intent to adopt this Resolution of Application has not been given to the Local Agency Formation Commission, each interested agency, and each subject agency at least 20 days prior to the adoption of this Resolution; and WHEREAS, the territory proposed to be detached is inhabited and a description of the boundaries of the territory is set forth in Exhibit "A" attached hereto and by this reference incorporated herein; and WHEREAS, this proposal is consistent with the Sphere of Influence at the time of Annexation 11-The Palms Country Club, which was completed and recorded on the 30' day of November 2001 by LAFCO Resolution No. C-4-01; and WHEREAS, it is desired to provide that the proposed detachment be subject to the following terms and conditions: 1. In accordance with Government Code Sections 56888(t) and 57330, the subject territory shall be subject to the levying and collection of any previously authorized charge, fee, assessment or tax of the City. 2. The City of La Quinta shall defend, indemnify and hold harmless the Riverside County Local Agency Formation Commission (LAFCO), its agents, officers, and employees from any claim, action, or proceeding against LAFCO, its agents, officers, and employees to attach, set aside, void, or annul an approval of LAFCO concerning this proposal. S:\Agenda STAFF REPORTS ONLY\64-LAFCO Reso.doc "' 559 City Council Resolution 2010- Annexation 11 - Detachment Adopted: September 21, 2010 Page 3 of 3 WHEREAS, the reasons for the proposed detachment are as follows: 1. Annexation 11-The Palms Country Club, did not include a request to detach from the Southern Coachella Valley Community Services District as is normal procedure for City annexations. 2. Approval of this detachment will remove an unnecessary duplication of services for the affected area. WHEREAS, The City Council has determined that the proposed detachment is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines, Section 15258 as a Ministerial Project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, and the Riverside Local Agency Formation Commission (LAFCO) is hereby requested to take proceedings for the detachment of territory as described in Exhibit "A" (Annexation 1 1) from the Southern Coachella Valley Community Services District according to the terms and conditions stated above and in the manner provided by the Cortese Knox Hertzberg Local Government Reorganization Act of 2000 and the City further requests that the Riverside LAFCO waive or reduce the application fees for this detachment for reasons outlined in the supplemental application. PASSED, APPROVED AND ADOPTED at a regular meeting of the La Quinta City Council held on this 21s` day of September, 2010, by the following vote: AYES: NOED: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California „ 5G0 City Council Resolution 2010- Annexation 11 - Detachment Adopted: September 21, 2010 Page 3 of 3 ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE .JENSON, City Attorney City of La Quinta, California .. 561 Attachment 1 l it r� t� W Attachment 2 CERTIFICATION FOR BOUNDARY DESCRIPTIONS The attached legal description and supporting map(s) titled: —t:)ET,&e,WAtEwtr FRol w V-ter S6yTA(-694 4O64Hi^aL" ✓AWA9X GOMn IUAIr7Y 1564040S P/3t-CtC7— are accurate and have been prepared in compliance with the standards of the Riverside Local Agency Formation Commission and the State Board of Equalization (SBE). If any defect in the attached is found within one year of filing with the State Board of Equalization (SBE), or, within one year of LAFCO approval for proposals which do not require filing with the SBE, we will make all required corrections in a timely manner at our own cost. (::;,nA,,,& ,UA1�k1lFry �itlG/�lEgtS,�KG, r �aNp Name of Firm by1 � . �/�• fwr�+� �/e��r�. ot4 5�a�yf� rlo.ss3z rate �u�Y s zaia Date RIV PRSIDE LOCAL AGENCY FORMATION COMIATSSION - 3850 VINE STREET, SMT 110 • RIVERSIDE, CA 92507-4277 P701NE (951) 369-0631 • www1afco, ore • FAX (951) 369-9479 563 PAGE I OF 2 EXHIBIT "A" DETACHMENT FROM THE SOUTHERN COACHELLA VALLEY COMMUNITY SERVICES DISTRICT LAFCO 2010 - XX - 4 A PARCEL OF LAND LYING WITHIN THE NORTHEAST QUARTER (NE I/4) AND THE SOUTHEAST QUARTER (SEI/4) OF SECTION 22, TOWNSHIP 6 SOUTII, RANGE 7 EAST OF THE SAN BERNARDINO MERIDIAN, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SECTION CORNER COMMON TO SECTIONS 14, 15, 22 AND 23, ALL IN TOWNSHIP 6 SOUTH, RANGE 7 EAST OF THE SAN BERNARDINO MERIDIAN, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, SAID POINT BEING ON THE CENTERLINES OF AIRPORT BOULEVARD (AVENUE 56) AND MONROE STREET; (1) THENCE S00°16'53"E ALONG THE EAST LINE OF THE NORTHEAST QUARTER (NE114) OF SAID SECTION 22, THE WEST LINE OF THE NORTHWEST QUARTER (NW l/4) OF SAID SECTION 23 .AND THE CENTERLINE OF SAID MONROE STREET, A DISTANCE OF 2,695.52 FEET TO THE QUARTER (1/4) CORNER COMMON TO SAID SECTIONS 22 AND 23; (2) THENCE S00°02'09"E ALONG THE EAST LINE OF THE SOUTHEAST QUARTER (SEI/4) OF SAID SECTION 22, THE WEST LINE OF THE SOUTHWEST QUARTER (SW I/4) OF SAID SECTION 23 AND THE CENTERLINE OF SAID MONROE STREET, A DISTANCE. OF 2,653.45 FEET TO THE SECTION CORNER COMMON TO SECTIONS 22, 23, 26 AND 27, TOWNSHIP 6 SOUTH, RANGE 7 EAST OF THE SAN BERNARDINO MERIDIAN, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, SAID POINT BEING ON THE CENTERLINES OF SAID MONROE STREET AND AVENUE 58; (3) THENCE N89-32'34"W ALONG THE SOUTH LINE OF THE SOUTHEAST QUARTER (SEI/4) OF SAID SECTION 22, THE NORTH LINE OF THE NORTHEAST QUARTER (NEl/4) OF SAID SECTION 27 AND THE CENTERLINE OF SAID AVENUE 58, A DISTANCE OF 1,325.42 FEET TO THE FAST SIXTEENTH (EI/16) CORNER COMMON TO SAID SECTIONS 22 AND 27; (4) THENCE N00°01'30"W ALONG THE EAST SIXTEENTH (El/16) LINE OF THE SOUTHEAST QUARTER (SEI/4) OF SAID SECTION 22, A DISTANCE OF 1326.34 FEET TO THE SOUTHEAST SIXTEENTH (SEI/16) CORNER OF SAID SECTION 22; (5) THENCE N89-33'34"W ALONG THE SOUTH SIXTEENTH (Sl/16) LINE OF THE SOUTHEAST QUARTER (SEI/4) OF SAID SECTION 22, A DISTANCE OF 1,325.17 FEET TO THE CENTER - SOUTH SIXTEENTH (CSI/16) CORNER OF SAID SECTION 22; (6) THENCE 00 SAID SECTION , ' ADISTANCE OF 325.955 FEET TO HE CENTER QUARTER (C1/) CORNER OF SAID SECTION 22; (7) THENCE, CONTINUING N00°00'5l"W ALONG THE, NORTH -SOUTH QUARTER (N-S 1/4) SECTION LINE OF SAID SECTION 22, A DISTANCE OF 2,683.25 FEET TO THE QUARTER (I/4) CORNER COMMON TO SAID SECTIONS 15 AND 22 AND THE CENTERLINE OF SAID AIRPORT BOULEVARD (AVENUE 56); UR2010 10125 600 DFTACH_X ».. 564 PAGE 2 OF 2 (8) THENCE S89-50'23"E ALONG THE SAID SECTION 15, THE NORTH LINE OF THE NORTHEAST QUARTER (NE II/4) OF SAID OF DEl/4) SECTION 22 AND THE CENTERLINE OF SAID AIRPORT BOULEVARD (AVENUE 56), A DISTANCE OF 2,637.18 FEET TO THE POINT OF BEGINNING. SAID PARCEL CONTAINS 284.25 ACRES, MORE OR LESS, AS SHOWN ON THE ATTACHED EXHIBIT "A", WHICH IS MADE A PART HEREOF BY THIS REFERENCE HEREON. \►►UIli" ,AND X�� `J L.S. 6592 O _ 2 1 9�R I�►► of CA``F�I Il /�tw .�. tt4�/►, 1/8/2010 10126 600 DETACFI X 565 SCALE 1" = 800' EXHIBIT I1A 11 - PAGE 1 OF 1 DETACHMENT FROM THE SOUTHERN COACHELLA VALLEY COMMUNITY SERVICES DISTRICT LAFCO 2010-XX-4 AVENUE 54 16 16 14 a AIRPORT BLVD./ y �+ AVENUE 56 2 23 i AVENUE 58 27 26 AVENUE 60 ®VICINITY MAP T.W, R.T E.5 B.M. NIS NOTE A PORTION OF SECTION 22, T.6S., R.7E. S.B.M., COUNTY OF RIVERSIDE, STATE OF CALIFORNIA. MAP BASED ON RECORD INFORMATION PER TRACT NO. 31910, M.B. 41 J/61-68, O.R. COUNTY OF RIVERSIDE, STATE OF CALIFORNIA. LEGAL DESCRIPTION + (SEE ATTACHED EXHIBIT A" - LEGAL DESCRIPTION) " LEGEND DETACHMENT BOUNDARY P.O.B. POINT OF BEGINNING N.A.P. NOT A PART + DETACHMENT AREA = 284.25 ACRES, t 22 1/4 COR. SEC77ON ONE AIRPORT BLVD. /AVENUE56 \ 15 (81 S89°5023'E 2637.18' 15 14 764-010-001 THRU 004 764-010-006 THRU 007 764-010-013 764-020-001 THRU 023 764-030-001 THRU 025 764-040-001 THRU 017 764-040-019 THRU 028 764-050-001 THRU 002 764-050-010 THRU 024 764-050-026 THRU 030 764-060-004 THRU 010 764-060-025 764-060-027 THRU 028 744-060-030 764-060-033 764-060-0357HRU 047 764-060 044 764-060-047 THRU 057 764-060-059 7HRU 061 C7/4 COR. 764-060-06 ji a 114 SECTION LINE !n H g z � A.P.N. 764-010-013 LnL?764-63L�l A.P.N. HRU0764-640-001 THRU 0) CS1776 COR. SE7/16 COR h � (SJ N89-3334"W I3251 A.P.N. `.01 764-466W-1 THRU 04 g764-470-0D1 THRU Oe e 2 h N.A.P. n SWI/4 SE7/4 I- SEC. 22, T 6S., R.7E GRAPHIC SCALE 800 0 401) 800 160 ( IN FEET ) 1 inch = 800 ft. Prepared by: C;aVE 77-933 Las Montanas Road, Suite 101 Palm Desert, CA 92211 Tel: (760) 360-4200 Fax: (760) 360-4204 10126 NO. JULY. 2010 DATE I p 174 COR. 22 E1716COR. 27 N89332'34"W 1325.42' AVENUE 58 SECTION LINE SlO. LAND X6 F - TO �D o J L.S. 6532 A 9t 0�2II1 ==F OP CA`�FJit d^ m�a a: V a O U 22 THIS DOCUMENT WAS PREPARED BY ME OR UNDER MY DIRECTION, BASED ON RECORD INFORMATION. A444_ 4. IAO,,6" MARK A. TURNER LS. 6532 EXP. DATE: 06/30/l1 566 ATTACHMENT #3 Plan for the Provision of Municipal Services Sphere of Influence Amendment (removal) from the Southern Coachella Valley Community Services District and Detachment of Village at the Palms Development from the Southern Coachella Valley Community Services District BACKGROUND: This Plan of Services addresses specifically the services affected by the proposed detachment from the Community Services District (CSD); those services specifically being enhanced are Police protection and Solid Waste collection. Other services provided by the City will not be addressed as those services are not affected by this proposal, and were addressed with the annexation to the City; Annexation 11 — LAFCO 2001-19-4, completed 11/30/2001. The Southern Coachella Valley Community Services District was formed in 1986 to provide the residents living in the very southern most unincorporated areas of the Coachella Valley with enhanced Police services. The District when formed included areas outside of the existing cities of Coachella, Indio and La Quinta. Solid waste collection service was added in 1989 as the need became apparent to the residents within the District. Normally when a city files an application for annexation the territory being annexed that is within the CSD's boundaries is requested to be detached from the CSD to avoid duplication of services. The Village at the Palms development is a 285 acre gated golf resort development consisting of 101 residential units, with golf amenities. It is estimated that approximately 200 persons live within the Village at the Palms development. The development is located at the southwest corner of Airport Boulevard and Monroe Street. The development was annexed into the City in 2001 as Annexation 11, LAFCO application number 2001-19-4. The annexation included detachment from the Riverside County Waste Resources Management District but not the Community Services District. The annexation was finalized with recordation of the Certificate of Completion on November 30, 2001 by LAFCO. 567 Upon annexation, the City began providing all municipal services to the area. These services included; Police (via contract with the Riverside County Sheriff's Department), Fire Protection (via contract with the Riverside County Fire Department), Parks (enhanced with the Coachella Valley Parks District), Solid Waste collection (via contract with Waste Management of the Desert - now Burrtec Waste and Recycling Services), Planning, Building and administrative services. Without the detachment from the CSD, the residents within the annexation area have continued to pay the CSD for police services which they do not receive from the CSD. POLICE SERVICES Prior to the annexation, the 285 acre area was only in the service area of the CSD. The District collects assessments based upon parcel size and residential structures. The rates for service are $1.00 per acre with a $20.00 minimum plus $66.00 for each residential structure and $88.00 for each commercial structure. At the time of the annexation there existed two single-family homes on the site and several undeveloped parcels. The District contracts with Riverside County Sheriff's Department for additional police services and presently contracts for five additional patrol officers. Presently, there are approximately 125 residential structures, several parcels without residential structures and service buildings associated with the Palms golf course. On just the residential parcels alone, the District has increased their assessments in this area, going from two residential structures totaling $172.00 per year to 101 residential structures in 2008 with assessments totaling $8,686. Since 2002, the District has not provided any services to this area, but has continued to collect the assessments for the services. The City of La Quinta contracts with the Riverside County Sheriff's Department for police services. The City's contract with the Sheriff's Department is paid from the General Fund portion of the City's budget. In 2010-2011 the City contracted for 31 patrol deputies, one dedicated lieutenant (assistant chief of police), two dedicated sergeants (administrative/special enforcement), four motorcycle officers (traffic enforcement), one Coachella Valley Violent Crime Gang Task Force officer, one Coachella Valley Narcotics Task Force officer, six -officer Special Enforcement Team (SET), five community service officers, one business district officer, and three school resources officers. Cost of the contract for 2010-2011 is $12,712,089 or approximately 31.7% of the General Fund budget. The total General Fund revenue in the Fiscal Year 2010-2011 budget is $40,141,732. General Fund revenues come to the City from a variety of sources, which include property taxes, sales taxes, transient occupancy taxes, investment revenue and other sources. 568 Detachment from the CSD will not affect services received in any way. The CSD has not provided police services since 2002. The City currently provides a much higher level of police services to its residents than that received in the neighboring unincorporated areas. This higher level of services is not just the sworn officer to population ratio, but also in traffic enforcement, special units and non -sworn personnel. Detachment from the CSD would remove the current $86 annual assessment levied upon residential units for services which are not provided by the District. SOLID WASTE SERVICES Solid waste services are not affected by the detachment from the CSD. The CSD does not assess directly for solid waste pick-up. Operational costs are paid by franchise agreements with the District, and according to information contained within the Southern Coachella MSR, the District's waste provider, Burrtec Waste and Recycling Services, charges a monthly pick up charge directly to the residents. In the MSR this charge is $13.65 a month for residential pick-up. Since no service is being provided, no monthly charge from the trash hauler is billed to the residents of the Village at the Palms in the City of La Quinta. The City's franchise solid waste hauler is Burrtec Waste and Recycling Services who charges residents a monthly fee of $11.24 for residential pick-up. This charge is placed on the County Tax Assessor Roll and paid with property taxes. No change will take place upon detachment. Thomas Genovese, City Manager 569 REPORT/INFORMATIONAL ITEM: INVESTMENT ADVISORY BOARD MEETING July 14, 2010 I. CALL TO ORDER A regular meeting of the Investment Advisory Board was called to order at 4:00 p.m. by Chairperson Park followed by the Pledge of Allegiance. PRESENT: Board Members Blum, Park, Rassi, and Spirtos ABSENT: Board Member Mortenson STAFF PRESENT: John Falconer, Finance Director and Angela Guereque, Senior Secretary II. APPOINTMENT OF OFFICERS A. Appointment of Investment Advisory Board Chairperson Member Spirtos nominated Member Park as Chairperson. Motion - It was moved by Board Members Spirtos/Blum to elect Board Member Park to serve as Chairperson for the Investment Advisory Board. Motion carried unanimously. B. Appointment of Investment Advisory Board Vice -Chairperson Chairperson Park nominated Member Rassi as Vice -Chairperson Motion - It was moved by Board Members Park/Blum to elect Board Member Rassi to serve as Vice -Chairperson for the Investment Advisory Board. Motion carried unanimously. III. PUBLIC COMMENT - NONE IV. CONFIRMATION OF AGENDA Motion - It was moved by Board Members Spirtos/Blum to confirm the agenda. Motion carried unanimously. 510 V. CONSENT CALENDAR A. Approval of June 9, 2010 Minutes Motion — It was moved by Board Members Rassi/Park to affirm the minutes of June 9, 2010. Motion carried unanimously. Motion — It was moved by Board Members Spirtos/Bassi to approve the minutes as submitted. Motion carried unanimously. VI. BUSINESS SESSION A. Transmittal of Treasury Report for May 2010 Mr. Falconer presented and reviewed the staff report for the month of May 2010, advising the Board that the portfolio's balance ended at $186.59 million, with an increase of $3.15 million for the month. The increase was due to the receipt of the second County of Riverside May property tax installment of $26.9 million less a payment of the $23.5 million SERAF payment to the State of California. Mr. Falconer also advised that the portfolio performance remained unchanged from last month and ended at .48% for the month, with the pooled cash investments yielding .52%. The portfolio yield should continue to stay at these levels for the near future. At this time last year, the portfolio was yielding .84% which reflects the current interest rate environment. Mr. Falconer summarized the Treasurers Report for the new Board members along with general questions and discussion by the Board in reference to the Treasurers Report. Motion — It was moved by Board Members Spirtos/Blum to review, receive, and file the Treasurers Report for May 2010. Motion carried unanimously. B. Consideration of Approval of Investment Advisory Board 2010-2011 Work Plan Mr. Falconer presented and reviewed the staff report. Chairperson Park suggested moving the item to the August meeting. Member Spirtos suggested the item be looked at today. Motion — It was moved by Board Members Spirtos/Bassi to review and approve the 2010-2011 Work Plan items for consideration by the City Council. Motion carried unanimously. 5 l 1 C. Meeting Schedule for Fiscal Year 2010-2011 Motion - It was moved by Board Members Park/Spirtos to approve the meeting schedule of the Investment Advisory Board for Fiscal Year 2010-2011. Motion carried unanimously. D. LAIF Conference Mr. Falconer presented and reviewed the staff report. Chairperson Park suggested that the new members attend. Member Blum stated he would like to attend and will get back with staff to confirm. Member Spirtos stated that she respectfully declined the invitation. Motion - It was moved by Board Members Park/Spirtos to select up to two Board Members on a first come basis to attend the LAIF Conference. Motion carried unanimously. VII. CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report - June 2010 Mr. Falconer presented and reviewed the staff report. Noted and Filed B. Pooled Money Investment Board Reports - April 2010 Mr. Falconer presented and reviewed the staff report. Noted and Filed C. Distribution of Investment Policies for Fiscal Year 2010-2011 Mr. Falconer presented and reviewed the staff report. Noted and Filed 572 Vlll. BOARD MEMBER ITEMS The Board Members introduced themselves to each other. Member Spirtos suggested business cards and a name tag for herself. IX. ADJOURNMENT It was moved by Members Blum/Spirtos to adjourn the Investment Advisory Board meeting at 5:30 p.m. Motion carried unanimously. mi I _ Angela Guereque Community Services Senior Secretary 5 -13 REPORT/INFORMATIONAL ITEM: I % INVESTMENT ADVISORY BOARD MEETING August 11, 2010 CALL TO ORDER A regular meeting of the Investment Advisory Board was called to order at 4:00 p.m. by Board Member Spirtos, appointed Acting Chair followed by the Pledge of Allegiance. PRESENT: Board Members Mortenson, Blum and Spirtos ABSENT: Board Members Park and Rassi STAFF PRESENT: John Falconer, Finance Director and Vianka Orrantia, Senior Secretary II. PUBLIC COMMENT - None III. CONFIRMATION OF AGENDA - Confirmed IV. CONSENT CALENDAR A. Approval of Minutes of Meeting on July 14, 2010 for the Investment Advisory Board General discussion ensued amongst the Board and staff regarding the reason for payment for the Supplemental Educational Relief Augmentation Fund (SERAF). MOTION: It was moved by Board Members Mortenson/Blum to approve the minutes of July 14, 2010. Motion carried unanimously. V. BUSINESS SESSION A. Transmittal of Treasury Report for June 2010 Mr. Falconer presented the draft Treasurer's Report for the month of June, advising the Board that due to the City's recent audit, the final numbers were unavailable at this time, as well as the cash flow report. Mr. Falconer reviewed the draft report advising the Board that the portfolio balance ended at $182.67 million, a decline of $3.9 million 574 as a result of the following city capital improvement projects: the Fire Station/Corporate Yard Project at $1.27 million, the Laguna de la Paz Sound wall at $240,000, the Adams Street Bridge Crossing Project at $160,000, and the Highway 111 Traffic Signal Upgrade Project at $216,000. Mr. Falconer commented that the month of June is not a large revenue generating month for the city. Mr. Falconer further advised that the investment activity resulted in an average maturity which decreased by 3 days to 134 days at the end of June. In addition, purchases of two Treasury Bills totaling $16 million and three Certificates of Deposit with local banks totaling $729,000 were made during the month. The portfolio performance decreased by one basis point in comparison to the previous month ending the month at .47% for the month with the pooled cash investments yielding .50% versus .52% from the prior month. In response to Board Member Spirtos, Mr. Falconer clarified that page 7 reflects different balances due to monies invested in LAIF versus monies being drawn down in LAIF. Mr. Falconer recommended that the Treasurer's Report for the month of June be continued to the next scheduled meeting. Board concurred. MOTION - It was moved by Board Members Blum/Mortenson to continue the Treasurer's Reports for June 2010 to the next scheduled meeting in September. Motion carried unanimously. B. Investment Advisory Board 2010/2011 Work Plan Mr. Falconer advised that the approved work plan staff report approved by the City Council was included in the agenda for the Board. Mr. Falconer advised the upcoming LAIF Conference was going to be attended by Board Members Mortensen and Blum. MOTION: It was moved by Board Members Blum/Mortenson to approve the 2010-201 1 Work Plan. Motion carried unanimously VI. CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report — July 2010 515 Mr. Falconer presented and reviewed the Month Cash Report for July 2010, reiterating to the Board that the report is used to track the city's cash position. The current report reflects four CD's purchased with the local banks: Rabo Bank, One West Bank, Palm Desert National Bank and 1st Bank. Mr. Falconer advised that page 3 of the report was a summary of the LAIF performance. General discussion and questions ensued by the Board in reference to the Month End Cash Report. In response to Board Member Mortenson, Mr. Falconer advised that he would follow-up with Bank of New York in regards to excess insurance coverage and will report back to the Board. Mr. Falconer summarized for the Board the City's trade process. Noted and Filed B. Pooled Money Investment Board Report — May 2010 Noted and Filed VII BOARD MEMBER ITEMS - None VII ADJOURNMENT It was moved by Members Blum/Mortenson to adjourn the Investment 3 p.m. Motion carried unanimously. vianrw urranua Senior Secretary 516 REPORTS/INFORMATIONAL ITEM; N MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA June 8, 2010 CALL TO ORDER 7:03 P.M. A. A regular meeting of the La Quinta Planning Commission was called to order at 7:03 p.m. by Chairman Alderson. PRESENT: Commissioners Barrows, Weber (delayed arrival), Wilkinson, and Chairman Alderson. ABSENT: Commissioner Quill STAFF PRESENT: Planning Director Les Johnson, Planning Manager David Sawyer, Principal Engineer Ed Wimmer, Assistant Planner Eric Ceja, and Executive Secretary Carolyn Walker. II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: confirmed IV. CONSENT CALENDAR: There being no comments, or suggestions, it was moved by Commissioners Barrows/Wilkinson to approve the minutes of May 25, 2010 as submitted. Unanimously approved. V. PUBLIC HEARINGS: None VI. BUSINESS ITEMS: A. Right -Of -Way Vacation 2010-018; a request by City of La Quinta- Public Works - for consideration of a proposed Right -Of -Way Vacation of a 2,426 square foot portion of Avenida Ultimo located East of Washington Street. Planning Commission Minutes June 8, 2010 Principal Engineer Ed Wimmer presented the staff report, a copy of which is on file in the Planning Department. Chairman Alderson asked if there were any questions of staff. There being no questions of staff, and the applicant being the City of La Quinta, Chairman Alderson asked if there was any public comment. Mr. Leo Knasiak, 78515 Avenida Ultimo, La Quinta — stated he was in favor of the vacation of the property. He had given Chairman Alderson a packet of information, prior to the meeting (a copy of which is on file in the Planning Department) and wanted to be assured that the information he provided was taken into consideration regarding what happens to the property once the vacation was completed. He pointed out Council Resolution 91-115, Condition of Approval No. 6, which mentions the addition of a gate at the west end of Avenida Ultimo, if the City vacates the last 70 to 90 feet of the street. He also commented on the addition of a block wall and expressed the necessity for its inclusion. Chairman Alderson asked for clarification of the location. Mr. Knasiak pointed to the area he was referring to and added there is currently a gate on the south side of that area, but he recently obtained the Council Resolution information which addressed additional issues. Chairman Alderson asked if the area was newly paved. Mr. Knasiak said no, but it needed to be paved as there has been a sink hole there which flooded each spring. He stated he was just asking that the whole area be cleaned up and made safe for the residents living in the area. He then suggested motion detector lights could be put on the existing fence and explained his concerns about safety in the area. (Commissioner Weber entered the meeting at 7:14 p.m.). Chairman Alderson asked where the driveways were for both the properties to the right and left, which staff pointed out. Commissioner Wilkinson asked 1) if the Resort was the owner of the property, 2) had they had any conversations with the City about using 2 „ 573 Planning Commission Minutes June 8, 2010 that property as a storage yard, and 3) did they have plans for adding a gate. Principal Engineer Wimmer responded that the preliminary title report they received did not clearly show the current ownership, though it was assumed the owner was the Resort. However, they were still waiting for confirmation of the ownership from the title company. He added that, on the assumption the Resort was the owner, the Public Works Director had previously communicated with them several times, requesting that they correct some of the items mentioned by Mr. Knasiak. Chairman Alderson re -stated the present issue before the Commission and noted the conditions presented by Mr. Knasiak were placed by a previous Planning Commission. He commented on them and said they could continue the item to investigate them further. Mr. Knasiak said he was in favor of the vacation and did not want it continued. Chairman Alderson referenced staff's previous comments on working with the Resort on the earlier conditions and suggested the Commission discuss and vote on the Street Vacation currently before them. Planning Director Johnson followed up on Principal Engineer Wimmer's comments on ownership stating there had been a myriad of ownerships, but they expected the property would be transferred fully to the Resort. There being no further questions, or public comment, Chairman Alderson opened the matter for Commission discussion and closed the public hearing. Commissioner Barrows expressed her concern about adding some landscaping just to screen off the area a bit more. Staff responded if the property was not going to be absorbed into the storage yard, and would remain open, there could be discussion about including some low maintenance landscape. However, they would first have to research the condition Mr. Knasiak had mentioned. Principal Engineer Wimmer said they had contacted the Coachella Valley Water District, regarding interest in keeping their easement. -3 579 Planning Commission Minutes June 8, 2010 They were very concerned about the possibility of planting an overabundance of landscaping. Commissioner Weber asked about a clarification on reserving the utility easement and staff commented the utilities are already there and all they wanted was to have an easement there to protect their utilities. Commissioner Weber asked about moving the access point and the possibility of a gate structure being added to deter graffiti and other security issues. Planning Director Johnson responded that, if the Resort expanded operations, the addition of a gate and proper screening would have to be discussed. General discussion followed on ownership, types of gates, fencing, screening, inclusion of a wall, and reserving the easement. Chairman Alderson reminded the Commissioners that the matter -at - hand was to decide whether to recommend vacation or not and not discussion of future possibilities. Council could impose conditions, if they so desired. Staff said they would certainly talk further with the owner to find out more clearly what their intentions were, prior to this being introduced to City Council. Chairman Alderson asked if those discussions might dovetail with Mr. Knasiak's concerns. Principal Engineer Wimmer said yes and also clarified that the Planning Commission would not be the body that actually vacated the property. They would be approving a General Plan Conformance and providing a recommendation to the Council. There being no further questions or discussion, it was moved and seconded by Commissioners Wilkinson/Barrows to adopt Resolution 2010-018 recommending approval of Right -Of -Way Vacation 2010- 018 as submitted. AYES: Commissioners Barrows, Weber, Wilkinson, and Chairman Alderson. NOES: None. ABSENT: Commissioner Quill. ABSTAIN: None. B. Consideration of Alternate Fencing Materials; a request by City of La Quinta- Planning Department - for consideration as to whether to allow sheet metal fencing as an alternate material for residential fences located City-wide. -4- .. 530 Planning Commission Minutes June 8, 2010 Planning Director David Sawyer presented the staff report, a copy of which is on file in the Planning Department. Chairman Alderson asked if there were any questions of staff. Commissioner Weber had a question about whether the examples shown had been permitted. Staff responded they had not had an opportunity to check on the examples, but would do a follow-up once the Commission decided whether the material was acceptable or not. Discussion followed regarding the examples shown, where they were located, and which pictured the particular metal fencing currently under discussion. There being no further questions of staff, and the applicant being the City of La Quinta, Chairman Alderson asked if there was any public comment. Mr. Leo Knasiak - 78-515 Avenida Ultimo, La Quinta - had some questions on the alternate types of fencing. He asked about the combination of materials; i.e., metal and wood together. He said he did not have a problem with metal fencing if it was installed by a fencing company. He was concerned about the residents, next to these fences, being contacted. He said he hoped the neighbors' concerns would be considered due to the amount of heat which would be reflecting off this metal and into their yards. He then gave examples of what happens when mixed media deteriorates; e.g., wood/metal. He asked the Commission to be very specific about how this was worded. Mr. Glen Chapman - 46-700 Cameo Palms Drive, La Quinta - stated he was the resident cited for having a metal fence and the fencing material he used was not a sheet metal material, but corrugated steel; a galvanized material. He said it was actually used for siding, in structural situations, and in roofing, with a lifespan of 50 years or more. He gave examples of other cities allowing this metal for residential use and said in some situations they do different techniques of either painting or adding a patina effect to it. It is supportive and structurally more sound than any kind of wood fencing, without the drawbacks; i.e., sprinkler staining. He added it is used on a lot of architectural restaurants; not just in Palm Springs, but also in La Quinta (Amore Restaurant). -5- 531 Planning Commission Minutes June 8, 2010 Chairman Alderson asked which photo showed his fence. Mr. Chapman pointed it out. Mr. Chapman then distributed some photos of permitted fences in other cities. (A copy is on file in the Planning Department.) Commissioner Barrows asked Mr. Chapman to describe the vertical post structure. Mr. Chapman said the posts were 4 x 4 and 6 x 6 and were imbedded two feet down. He added they were treated before they were cemented in place. Commissioner Barrows asked if the posts were made of wood. Mr. Chapman said they were stained wood posts. Commissioner Barrows asked if there was a finish on the steel. Mr. Chapman said it was a galvanized finish with a sealer on it. Commissioner Weber commented on the structural soundness of the siding material secured with wooden posts. Mr. Chapman then described the height of the fence (four feet) and the construction methods used to build it. Commissioner Wilkinson asked about the rail material behind the fence. Mr. Chapman responded there were two stained and sealed two-by-four wood rails (on end); one at the bottom and one at the top. Commissioner Wilkinson asked if this was 26 gauge material. Mr. Chapman said yes. Discussion followed regarding the compatibility of metal with the fence (and home) design, as well as further comment of metal fences with wood posts. There being no further questions, or public comment, Chairman Alderson opened the matter for Commission discussion. Commission discussion followed regarding the gauge, and how the material affects the neighboring properties. Staff advised the Commission they were to focus on two primary questions: 1) did they find this material aesthetically acceptable, and -6- 582 Planning Commission Minutes June 8, 2010 2) if so, (with Commission guidance and direction) staff could address the issue of how the Code should be written with regards to gauge or construction. Staff also commented that the Commission could direct staff to re -visit the issue and bring something back at a later date. Commissioner Wilkinson commented on Mr. Chapman's fence being already built, and if guidelines were adopted which specifically did not allow metal fencing, could the Commission include an exception to the rule. Staff responded if the direction was given that it was not allowed then Mr. Chapman would have to modify the fence accordingly. The Municipal Code was actually quite definitive as to the type of fencing that could be used and this one was not identified. Staff felt there was a need to bring this forward to the Commission for consideration; similar to the submission of vinyl fencing; which was approved as allowable. Staff would move forward according to the Commission's directive. Commissioner Barrows stated she did not have any problems with the aesthetics of this material. She did, however want to make sure that some standards were provided; i.e., gauges and types of materials. She remarked on Mr. Knasiak's comments on combining materials. Commissioner Weber asked if staff was aware of any studies by neighboring cities and their handling of this material. Staff had not had an opportunity to check on any studies, had seen these fencing materials used in several locations at residences in Palm Springs, but did not know if they were permitted. Staff stated they could check if it was the Commission's wish. Commissioner Weber said his concerns were: 1) whether this was aesthetically appropriate; 2) the use of mixed media — wood supporting metal; 3) the fact that the combination of masonry and metal might work with specific limitations; and 4) he wanted more information on what neighboring cities were allowing. Commissioner Wilkinson was concerned about safety issues; i.e. nc cap on the top of the Chapman's fence, and the heat/reflective issues. Discussion followed regarding the cap, the sharp edge of the metal, and the heat, reflective, and safety issues. The result being, if the Commission was going to continue this item, staff would follow-up -7- 533 Planning Commission Minutes June 8, 2010 with the research would be issued c decision was made. they had requested. A Code Enforcement stay n Mr. Chapman's fence, in the interim, until a Comments then followed about the Commissioners' concerns including glare, the need to have a finish on the metal, the aesthetics of the metal, the safety of the product because of the heat and sharpness, maintenance of the material, construction, mixed media, adding a color or stain to the material, the possibility of including this material in the "vinyl fencing" section of the code, and what will happen to existing fencing if this use is denied. Commissioner Weber then brought up the possibility of allowing this material in limited applications, such as gates or access ways; if it is not the primary material visible in a front yard. He referenced one of the photos which had a metal (fence material) gate providing access to a front yard. Commissioner Barrows asked for clarification as to whether the Commission's decision was for: 1) either giving direction to staff; or 2) whether the Commission should explore this further or not. Staff responded if the Commission chose not to explore it further that choice would be considered as the Commission's direction that this material would not be allowed. Commissioner Wilkinson commented on the differences in styles and how this material could be mixed with other materials. He commented on some previous approvals for the Cove and asked Mr. Chapman where his residence was. Mr. Glen Chapman — 46-700 Cameo Palms Drive, La Quinta said he lived in the Highland Palms Community of about 80 homes. He then commented on his receipt of a citation and read the Municipal Code Section 9.6, regarding allowable fencing materials in a residential district. His objective in using a metal fencing material was to have something structurally sound and low in maintenance. He said this material was allowed in Palm Springs and Palm Desert. He mentioned he was a general contractor and then commented about visibility from the street, some of his neighbors who were non -compliant, the reason a cap was not included on his fence, and the potential of getting cut from climbing the fence. 534 -g- Planning Commission Minutes June 8, 2010 Chairman Alderson asked if he was a contractor, why he put up a fence without a permit. Mr. Chapman said, it was only four feet high and he thought a permit was not needed. He acknowledged he had made a mistake in assuming that. Commissioner Wilkinson said the fence, in the photo, looked taller than four feet. Chairman Alderson agreed. , Mr. Chapman commented on the proper setbacks and explained the fence height and its construction. General discussion followed on various photos, the height of the fence, a secondary driveway, and the gate materials. Chairman Alderson said the Commission was not there to discuss individual circumstances within that neighborhood but to determine whether or not they should recommend the ability to use steel material as a fencing material; wherein before it was not allowed, and under what conditions would it be allowed. Mr. Leo Knasiak 78515 Avenida Ultimo, La Quinta — commented on how hot the metal fencing could get during our desert summers. He gave an example of a small child getting burned on the metal fence and the decision of who would be held liable. Chairman Alderson declared the public hearing closed. Commissioner Weber suggested the correct procedure would be for staff to obtain any additional information needed. He also read the portion of the Code dealing with "non -conforming" fences and said he would consider making a motion having metal fencing be treated similar to wood or vinyl fencing as noted under the appropriate section of Code 9.60.030. The reference was noted on page 8 of the staff report, page 2 of the Code. He suggested it would be appropriate to consider pedestrian and driveway gates be made of metal. Discussion followed about the metal fencing being treated the same as vinyl fencing; being allowed in the rear and side yards, and in the front yard as architectural features and/or gates. Staff advised the Commission that the Code already permitted a metal material to be used for vehicular driveway gates, but not pedestrian gates. Staff then noted D1 (Page 8) - types of metal allowed. Planning Commission Minutes June 8, 2010 Discussion followed regarding the inclusion of pedestrian gates made of metal. Commissioner Wilkinson reiterated his concerns about the how hot a metal pedestrian gate could get. Staff pointed out that the Code already allowed for ornamental iron and tubular steel gates, and the risk would not be any greater with this type of material versus those types of gates; either way, they were both hot. There being no further questions or discussion, it was moved and seconded by Commissioner Weber/Chairman Alderson to recommend modification of La Quinta Municipal Code Section 9.60.030 - Fences and Walls - as follows: Section D. Gates 1. Materials. Gates shall be constructed of ornamental iron/tubular steel, solid meta/ and/or wood...." Section E. 1. Wood and Vinyl Fencing. a. '...wood, solid metal, and vinyl or similar recycled fencing materials are permitted in rear or interior side yards only, and only if not visible from the street. Gates may be of wood or solid meta/ in any location provided they comply with the standards of this section." AYES: Commissioner Weber and Chairman Alderson. NOES: Commissioners Barrows and Wilkinson. ABSENT: Commissioner Quill. ABSTAIN: None. Motion Failed. There being no further questions or discussion, it was moved and seconded by Commissioners Wilkinson/Barrows recommending continuation of this item to July 13, 2010 to allow staff time for further research. AYES: Commissioners Barrows, Weber, and Wilkinson. NOES: Chairman Alderson. ABSENT: Commissioner Quill. ABSTAIN: None. VII. CORRESPONDENCE AND WRITTEN MATERIAL: None ,o_ 50 Planning Commission Minutes June 8, 2010 VIII. COMMISSIONER ITEMS: A. Commissioner Barrows gave a report on the City Council Meeting of June 1, 2010. (A brief summary of the meeting was given followed by discussion.) B. Chairman Alderson noted Commissioner Quill was scheduled to report back on the June 15, 2010, Council meeting and asked staff to inform him of same. C. Chairman Alderson noted the new Council Meeting Attendance List was included in the packet. D. Re -scheduled discussion regarding Commission Summer Meeting Schedule concluded with a vote to go dark August 24, 2010. IX: DIRECTOR ITEMS: A. Director gave update on appointment of ALRC and HPC Members; with discussion following. X. ADJOURNMENT: There being no further business, it was moved by Commissioners Wilkinson/Weber to adjourn this regular meeting of the Planning Commission to the next regular meeting to be held on July 13, 2010. (NOTE: June 22, 2010 meeting has been cancelled). This regular meeting was adjourned at 8:37 p.m. on June 8, 2010. Respectfully submitted, Carolyn alker, Executive Secretary City of La Quinta, California REPORTS/INFORMATIONAL ITEM: 2�6 MINUTES HISTORIC PRESERVATION COMMISSION MEETING A Regular Meeting held in the Study Session Room at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA April 15, 2010 This meeting of the Historic Preservation Commission was called to order at 3:04 p.m. by Chairperson Redmon who asked for the roll call. I. CALL TO ORDER A. Pledge of Allegiance B. Roll Call Present: Commissioners Maria Puente, Archie Sharp, Allan Wilbur, Robert Wright, and Chairperson Peggy Redmon. Staff Present: Planning Manager David Sawyer and Secretary Monika Radeva II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: None IV. CONSENT CALENDAR: A. It was moved and seconded by Commissioners Puente/Wilbur to approve the minutes of January 21, 2010, as submitted. Unanimously approved. V. BUSINESS ITEMS: A. CLG Grant Update: Discussion of application for 2010 Certified Local Government Grant • 538 Historic Preservation Commission April 15, 2010 Planning Manager David Sawyer presented the information contained in the staff report, a copy of which is on file with the Planning Department. Commissioner Wright said he believed the City of La Quinta had received a grant when completing the original Historic Records Survey. Planning Manager Sawyer replied he knew the City had received a grant for the update of the original Historic Records Survey. Commissioner Puente asked what the timeframe was to have the grant application approved and submitted. Staff replied it was April 26, 2010. Commissioner Puente asked who would be responsible for completing the update. Planning Manager Sawyer replied a variety of parties would be involved and referenced the last page of the staff report which included a breakdown of the different components of the update. Commissioner Puente asked who would decide what Consultant to use. Staff replied the Planning Department would make that decision, but all of these details would be addressed at a later time, if and after, the City received the grant. Planning Manager Sawyer explained the posting, bidding, review, and decision processes used to select a Consulting firm. Commissioner Wilbur asked if the staff report provided for the meeting was the complete grant application. Staff replied it was not the actual grant application, but rather a summary of what the application included, such as the Commissioners' resumes, etc. Commissioner Sharp asked about the amount of the grant. Staff explained how the grant amount was calculated in relation to the State's yearly budget. Commissioner Wright asked if the City would have to pay for the remainder of the balance. Staff replied the difference would be covered through staff's time. Commissioner Puente asked if the Commission needed to vote on this item. Staff replied the item was merely informational for the 2 Historic Preservation Commission April 15, 2010 Commission, but that it would be presented to the City Council for their review and consideration during the meeting of April 20, 2010. Planning Manager Sawyer said Planning Department staff was working on the Tour Brochure with the assistance of Community Services staff and would present an update to the Commission during the next regularly scheduled meeting. B. California Preservation Conference — Discussion of accommodations, travel, and Conference agenda. Planning Manager Sawyer distributed the California Preservation Conference travel folders and explained the information they contained. Planning Manager Sawyer commended Executive Secretary Carolyn Walker for her exceptional efforts in preparing the folders and ensuring that all details were taken care of. General discussion followed regarding the travel arrangements — carpooling to the airport, limited layover periods, car rental, hotel accommodations, Conference venue location, and class schedules. Staff explained that if the Commissioners were interested in attending any additional classes, they could attend at their own expense. The Commissioners could either make those arrangements when they arrived at the Conference or they could contact Executive Secretary Carolyn Walker to have the reservations made in advance. Commissioner Wright thanked the City for approving the budget and allowing the Commissioners to attend the Historic Preservation Conference in this difficult economic environment. Commissioner Redmon asked staff for direction on how to recognize which of the classes and workshops listed on the Conference schedule required payment. Staff explained the differences as noted in the class schedule. General discussion followed regarding some of the classes listed on the Conference schedule and timely arrival at the airport. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None. 50-0 3 Historic Preservation Commission April 15, 2010 191hLVi16X9[.7►1:1 111q&RI A. Quarterly Attendance Update. Commissioner Redmon asked if staff could give the Commissioners an update on their term expiration and application renewal process. Staff replied the Commissioners would be notified via e-mail. Commissioner Puente inquired about the Commission's summer schedule. Commissioners discussed the possibility of upcoming projects and agreed to go dark during the month of July. VIII. PLANNING STAFF ITEMS: None IX. ADJOURNMENT: St M Secretary There being no further business, it was moved and seconded by Commissioners Puente/Sharp to adjourn this Meeting of the Historic Preservation Commission to the next Meeting to be held on May 20, 2010. This meeting of the Historic Preservation Commission was adjourned on April 15, 2010, at 3:34 p.m. Unanimously approved. C! Department Report: / A a, �FMOFT� TO: The Honorable Mayor and Members of the City Council FROM: Bret M. Plumlee, Assistant City Manager, Management Services DATE: September 21, 2010 SUBJECT: Department Report — Response to Public Comment The following public comments were made at the August 3, 2010 City Council meeting: 1. Leo Knasiak, 78-515 Avenida Ultimo, spoke regarding several improvements that have not been completed on Avenida Ultimo. Mayor Adolph asked if the property had been cleared and transferred to the La Quinta Resort and Hotel. City Manager Genovese stated the Public Works Director will provide an update of the transfer of property; and explained that staff has received correspondence from the La Quinta Resort and Hotel stating they will make improvements to this area as soon as they can; however, this is not the area Mr. Knasiak is referencing. Mr. Knasiak is expecting more than the improvements proposed at this point in time. Public Works Director Jonasson explained the abandonments have been completed and that portion of the property is currently owned by the La Quinta Resort and Hotel. He stated the Pyramid Group, representing KSL, has verbally agreed to construct a driveway, install landscaping and build a fence on that piece of property. Staff has requested a plan be submitted for review of the improvements on site. Public Works Director Jonasson addressed the issue of underground utilities and explained a portion of the utilities have been placed underground with IID's direction. With regard to the chain link fence and gate, 592 they were grandfathered before the city was incorporated. Code Enforcement is following up on the other clean-up in the area. Mayor Adolph stated it seems the project is moving forward and staff will continue to monitor the improvements. 1.., 593 DEPARTMENT REPORT: 8 c&tvl 4 Xi� Qum& MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Douglas R. Evans, Assistant City Manager — Development Services DATE: September 21, 2010 SUBJECT: Quarterly Marketing Report Per the City's contract with Furino/Greene Creative, the first Quarterly Marketing Report for Fiscal Year 2010-201 1 is attached. 11. 534 MARKETING PLAN First Quarter Report of Fiscal Year 2010-2011 Implemented by Furino/Greene Creative, Inc. Spring/Summer Local Advertising Campaign: This campaign, which promoted La Quinta's spring and summer events locally, continued into July and wrapped up towards the end of the month. It involved print ads in Desert Sun, La Quinta Sun and Desert Entertainer as well as radio spots on KPSI-FM (Mix 100.5), KDES-FM, KJJZ-FM (Smooth Jazz), KPLM-FM (Big 106 Country), and KEZN-FM (EZ-103). All schedules included added value such as sponsorship of news/traffic reports, website links, bonus spots, and live remotes. Auto Dealer Television Cooperative Program: The cooperative TV advertising campaign with the La Quinta Auto Dealers ran on KESQ, KPSP-2 and Time Warner Cable through September 15, 2010. Cooperative Program for City Businesses: Several meetings have been held with La Quinta business owners in regards to the Cooperative Marketing Program. Furino/Greene Creative (FGC) is gathering input from businesses as to the type of advertising they are interested in doing cooperatively. FGC and City staff have met with representatives of Point Happy, Old Town La Quinta, Stamko Development, La Quinta hotel properties, and key event organizers (i.e., Bob Hope Classic, La Quinta Arts Foundation, La Quinta Chamber, Concours d'Elegance). PlayinLoQuinta.com Website: Events, as well as the shopping/dining map, continue to be updated. Revamping the website has been initiated to make it more user-friendly and better showcase Lo Quinto's stunning photography and key events. In addition, discussions regarding the direction of the "!Phone App have begun. Public Relations: Wrote, edited, and distributed press releases and provided follow-up to secure coverage of the following topics (Attachment 1): • Ken Garff Chevrolet Staying in La Quinta • Moonlight Movies • Redevelopment Agency's Housing Project • San Clemente Excursion • Golden Era of Hollywood at La Quinta Library • Junior Basketball League • September/October Events In addition, pitched and secured a story on the City's ramp up of the 2010-11 Cooperative Marketing Program in La Quinta Sun. Facebook "Fan Page": La Quinta's Facebook Fan Page now has just under 1,000 fans, and is continually updated to promote La Quinta happenings. Lots of great comments by fans are posted regularly. It has proved to be an excellent interactive promotional tool. Events Brochure: The City's events/tourism brochure is currently being updated and will be distributed through the Certified Folder program to over 160 outlets in the Coachella Valley including hotels, visitor centers, and more. Distribution will begin in November 2010. Palm Springs Life Adverforial 2010: The City's annual adverforial in the progress issue of Palm Springs Life was completed and will be featured in the October 2010 edition of the magazine. The adverforial features an extensive update on the City as well as new photography. The piece will be included in an economic development magazine used by CVEP, as well (Attachment 2). CVEP/Dr. Nucing Report Ad: A new economic development ad was created, and will appear in CVEP's Husing Report promoting La Quinta as a great place to do business (Attachment3). Sunset Magazine Ad: Designed and placed an ad for the October issue of Sunset Magazine (in a special travel planner section called "Destination: Southern California). This regional advertising strategy allows the City to break into market segments in Southern California and the West Coast. The City also hopes to tap into additional regional efforts with some cooperative marketing partners, which will provide additional dollars to allow for more prominent ads (Attachment 4). 2011 Calendar/New Photographer: Production of the 2011 City Calendar is currently in the works, as is the commission of new City Photography - showcasing a variety of City amenities and activities. This year's calendar theme will be "La Quinta Landmarks & Icons." ATTACHMENT v, CITY OF CIA %JINTA « 78-495 CAI.I.E• TAMPICQ, to Q1IINTA, (760) 777-7035 « N+ww.tA-QL11NT&ORG Media Contact: Bret Plumlee, Assistant City Manager - Management Services 760-777-7035 biplumlee@la-gui.nta.org FOR IMMEDIATE RELEASE July 9, 2010 GARFF CHEVROLET AND CADILLAC FRANCHISES TO STAY IN LA QUINTA La Quinta, CA - On Tuesday, July 6, 2010, the La Quinta Redevelopment Agency approved an agreement with Garff Properties that keeps the franchise dealerships in the City of La Quinta and includes relocating and expanding the franchises. John Garff, CEO/President of Ken Garff Automotive Group, expressed that "Ken Garff Automotive Group is excited to have acquired a new facility in the City of La Quinta for our Chevrolet and Cadillac dealerships. General Motors has given their approval to our new location at 79225 Highway 111 in the La Quinta Auto Center. Operating in La Quinta for the past two years has convinced us that this is the place to be." At one point, the La Quinta-based Garff Chevrolet/Cadillac franchises were scheduled to leave the City. Fortunately, realignment of the motorcar industry positively influenced the possibility of Garff remaining in La Quinta. The relocation and expansion project will take place at the property located at the southwest corner of Highway 111 and La Quinta Drive. Garff had already purchased this former La Quinta Kia dealership to reserve a La Quinta location. The present dealership will move the Chevrolet and Cadillac franchises from their current Highway 111 location to the former Kia dealership facility within the La Quinta Auto Center. The site contains approximately 3.58 acres and a 14,398 square -foot building. Garff improvements will include: Increase the service facility from the current 12 bays to 21 bays; • Increase the size of the parts department from the current 1,850 square feet to 3,750 square feet; Increase the showroom display area by 1,500 square feet; and Build a new, exclusive 3,400 square foot showroom and service drive for the Cadillac franchise. The La Quinta Redevelopment Agency will invest $2.3 million to partially fund site and building rehabilitation and the construction of a new building. The Agency's investment will be structured as a loan secured by a deed of trust. The loan will be "repaid" by crediting future sales tax and property tax increment revenue the dealership generates toward this investment. Don Adolph, La Quinta Mayor, is very pleased with the outcome: "It has been a goal of the City Council to attract an additional dealership to the La Quinta Auto Center, which will now be full. This goal resonates in many of our strategic plans, and 1 am glad to have fulfilled it so early in the fiscal year." The new venture positions La Quinta as a strong car destination and complements the other two dealerships, Hyundai of La Quinta and Torre Nissan. "The La Quinta Auto Center is the perfect location for the Chevrolet and Cadillac franchises, and the City of La Quinta is the ideal market for this expansion. It will, ultimately, support and diversify our local economy," says Linda Evans, Chair of the La Quinta Redevelopment Agency. 1.- 599 CITY Or LA CZUINTA • 78-495 CALLE TAMPM.O, LA KZIIINTA, CA (760) 777-7035 • www1A-CJp1NTA.ORG Media Contact: Andrea Carter, FG Creative (760) 773-1707 or andrea@fgcreative.com FOR IMMEDIATE RELEASE August 31, 2010 ONLY TWO MOONLIGHT MOVIES REMAIN UNTIL MAY 2011 La Quinta, CA - The Moonlight Movies series gets ready to wind down with just two more shows, this year. September 3rd and October 1s`, at 8pm are the final dates for Moonlight Movies until May 2011. The City of La Quinta, Time Warner Cable, Old Town La Quinta, and Sofia's Cinema co-sponsor this FREE community event. All movies begin at dusk. All ages are invited to sit under the stars to enjoy a popular family friendly movie, in Old Town La Quinta. Viewers are urged to bring blankets or low back sand chairs. Several restaurants are located in Old Town La Quinta for a pre -movie dinner, or, viewers can order food -to -go and enjoy a picnic dinner with their movie. Moonlight Movie dates, for the remainder of 2010, are: Friday, September 3'd - School of Rock Friday, October 151 - Gremlins 600 Moonlight Movies are shown at Old Town La Quinta, on the center lawn. For more information, please, call (760) 777-7108 or visit the website at www.la- guinta.orq. El "AWL CITY OF LACIIJINTA • 78-493 CALLS I'AMPICO, IA%JINTA, CA (760) 777-7035 • www.I.A-QLiINTA.QRc FOR ADDITIONAL INFORMATION CONTACT: BRET PLUMLEE, CITY MANAGER'S OFFICE 760-777-7065 FOR IMMEDIATE RELEASE August 17, 2010 City of La Quinta Reports Successful Housing Program Propels Its Expansion (La Quinta, CA) - To counteract the challenges presented as a result of the down -turn in the housing market, the City of La Quinta developed a new housing program that has proved successful in its first year - and will continue into the 2010-2011 Fiscal Year. With the intent of minimizing the negative effects of foreclosures within its community, the City of La Quinta's Redevelopment Agency adopted a policy to invest one million dollars to purchase homes in foreclosure each year, rehabilitate them and then place them in the Agency's rental pool or sell them to low-income families. In Fiscal Year 2009-2010 five homes were purchased and rehabilitated. Local contractors were used to complete everything from painting exteriors and enhancing the yards to full remodels including interior and exterior renovations as well as water efficient front yard landscaping. Theses first five homes will be made available to individuals and families who meet affordable housing criteria. 6J2 "This program not only created jobs for local contractors and provided homes for those in need of low-income housing, it also helped maintain property values within the City," said Tom Genovese, City Manager. Mr. Genovese added that by overhauling and restoring these foreclosed homes, they were no longer targets for vandals and the homeless, as well. One of the purposes of this program is to improve the quality of homes in a neighborhood. Asthese homes are improved, neighbors tend to also improve their homes. The City carefully evaluates the homes and strives to purchase those that have been passed over due to poor conditions. In several cases, entirely new kitchens have been installed. Before After The City of La Quinta's staff is currently in the process of purchasing additional homes for the 2010-2011 Fiscal Year, in order to continue beautifying and 6'� 3 improving areas of the community that have been hit by the weakened housing market. For more information, please contact Doug Evans, Assistant City Manager - Development Services at (760) 777-7108. 6D4 CITY OF LA (t,UINTA • 78-495 CALLF TAMPIco, LA CZUINTA, CA (760) 777-7035 • www.1.A-0U1NTA.4Rc Media Contact: Andrea Carter, Furino/Greene Creative 760-773-1707 andrea0foreative.com FOR INAMEDIATE RELEASE July 6, 2010 JOIN CITY OF LA QUINTA FOR A SUPER SAVER EXCURSION TO SAN CLEMENTE OCEAN FESIVAL ON JULY 17th Escape the Heat and Catch a Wave! La Quinta, CA - The City of La Quinta (COLA) will hold a Super Saver Excursion to San Clemente Ocean Festival (SCOF) on July 17th from 8 am - 5 pm. For $29/person, guests will travel, roundtrip, from La Quinta to San Clemente and spend the day as they choose. All ages are welcome on this excursion. SCOF, dubbed as "The Greatest Show of Surfl," is a fun filled event for all ages. Visitors can enjoy Waterman and Watenaoman Competitions, Surf and Body Surf Competitions, Fishing Derbies, a Woody Car Exhibit, Ocean Art Show, Children's Pavilion, and much more. The deadline to register is July 15. Register early, as space is limited. Excursionists will meet in the La Quinta Library parking lot for the 8 am bus departure. Arriving in San Clemente at approximately 10 am, participants will spend the day at SCOF, sight seeing, or just relaxing on the beach. The return bus will depart at 3 pm, arriving in La Quinta at approximately 5 pm. 6D5 To register or for more information, call (760) 777-7090 or visit www.la- quinta.org/register. 6 6 CITY OF IA 01JINTA • 78-49S CALLS TAMPICO, LA OUINTA, (760) 777-7035 • wwW.LA-QLiINTA.ORG Media Contact: Andrea Carter, FG Creative (760) 773-1707 andrea@fgcreative.com FOR IMMEDIATE RELEASE August 16, 2010 GOLDEN FILMS AND GOLDEN POPCORN AT LA QUINTA LIBRARY'S GOLDEN ERA OF HOLLYWOOD FILM FESTIVAL La Quinta, CA - The La Quinta Library is proud to announce the Golden Era of Hollywood Film Festival every Wednesday at 1:30 pm, from September is' thru September 291h, at La Quinta Library in the Community Room. Filmgoers will enjoy select Golden Era films, film trivia, and FREE popcorn! The film festival is FREE to attend and open to all ages. The film festival will feature 5 Golden Era Hollywood films: 9/1 - "It Happened One Night" with Clark Gable 9/8 - "High Noon" with Gary Cooper 9/15 - "His Girl Friday" with Cary Grant 9/22 - "Night of the Hunter" with Robert Mitchum 9/29 - "Captain Blood" with Errol Flynn 6-JI Along with a different film each week, La Quinta Museum manager, Johanna Wickman, will be on hand to introduce each film and provide the audience with trivia and film connections to La Quinta Museum exhibits. The La Quinta Library will be serving FREE popcorn to filmgoers! La Quinta Library is located at 78-275 Calle Tampico, in La Quinta. For more information about Golden Era of Hollywood Film Festival or La Quinta Library call (760) 564-4767. 6�a a CITY OF IA 0—UnNTA • 78 495 CALLF TAMPICO, LA C.LnNTA, CA 92253 (760) 777-7035 • WWWAA-QLiINTA.ORG Media Contact: Andrea Carter, FG Creative (760) 773-1707 or andrea@fgcreative.com FOR IMMEDIATE RELEASE September 3, 2010 REGISTER BY SEPTEMBER 10th FOR CITY OF LA QUINTA'S JUNIOR BASKETBALL LEAGUE League Dates Run From October 91h - November 131n La Quinta, CA - The City of La Quinta Junior Basketball League is set to begin on October 91h with registration ending on September 101h. Children ages 9 - 14 will have the opportunity to learn the fundamentals of basketball, teamwork, and sportsmanship while meeting new friends and mentors. The league will run from October 9 - November 13. The cost is $70 per child, which includes a jersey and referee fees. The Junior Basketball League is a youth sports program, centered on fun, fairness, and skill development. There will be two age based divisions: Division A, for ages 9 - 11 and Division B, for ages 12 - 14. Practices will be held each Tuesday and Thursday, from 6 - 7:30 pm. Game days and times will be held Saturdays, between 8 am - Noon. A mandatory Assessment Clinic will be held on Saturday, September 11th Registration will be accepted at La Quinta City Hall, Community Services Department which is located at 78-495 Calle Tampico. Registrants must present a birth certificate at time of registration. The Junior Basketball League will be held at the President Gerald R. Ford Boys and Girls Club of La Quinta Gymnasium, located at 49-995 Park Avenue in La Quinta. Those interested in coaching may contact the Community Services Department at (760) 777-7090. For more information about La Quinta Junior Basketball League please call (760) 777-7090 or visit www.la-guinta,org/communityservices. 610 CITY OF IA QUINTA • 78-495 CAI ! TAMPIC.O, to C_T.iINTA, CA (760) 777-7035 • www.lA-QZJl NTA:CIRG Media Contact: Andrea Carter, FG Creative (760) 773-1707 andrea@fgcreative.com FOR CALENDARS CITY OF LA QUINTA SEPTEMBER/OCTOBER EVENTS Golden Age of Hollywood Film Festival La Quinta Library Community Room Wednesdays, September 1 - 29 1:30 pm FREE 9/1 - "It Happened One Night' with Clarke Gable and Claudette Colbert 9/8-"High Noon" with Gary Cooper 9/15"His Girl Friday" with Cary Grant 9/22"Night of the Hunter" with Robert Mitchum 9/29"Captain Blood" with Errol Flynn Join the La Quinta Library for a special film festival celebrating the Golden Era of Hollywood! La Quinta Museum manager, Johanna Wickman, will be on hand to introduce the films and provide the audience with some trivia and local La Quinta connections with each film. The La Quinta Library will also be serving FREE popcorn to moviegoers. For more information, call (760) 564-4767 or visit online at www.la-guinta.org. open Gym Basketball Gerald R. Ford Boys and Girls Club of La Quinta Monday - Wednesday, September 1 - October 31 7:30 - 10pm FREE - Mandatory sign -in (La Quinta Fitness Center membership fees apply) Shoot baskets or play full or half -court games at the La Quinta Boys & Girls Club. Youth and adults can drop in for a workout or play just for fun! Participants 13 and under must be supervised by an adult. For more information, call (760) 777-7090 or visit online at www.la-guinta.org. Indoor Volleyball Gerald R. Ford Boys and Girls Club of La Quinta Thursdays September 1 - October 31 7:30 - 10pm FREE - Mandatory sign -in (La Quinta Fitness Center membership fees apply) Join us for some pick-up Indoor Volleyball. It's free to play, all you have to do is sign -in when you arrive. For more information, call (760) 777-7090 or visit online at www.la-guinta.org. Moonlight Movies - School of Rock Old Town La Quinta Friday, September 3rd 8pm FREE Bring your blankets, low -back sand chairs and the whole family for fun and movies under the stars. Admission is free. Movie begins at dusk. Come early and have dinner at one of Old Town's restaurants before the show - or order your food to -go and enjoy your meal with the movie! Movies will be shown at Old Town La Quinta on the event lawn. Co -Sponsored by City of La Quinta, Time Warner Cable and Old Town La Quinta. For more information, please, call (760) 777-7108 or visit online at www.la- quinta.org. Evening Dances La Quinta Senior Center Friday, September 9 from 6-8:30pm Friday, October 8 from 1-3:30pm $2 612 Enjoy the sounds of a live band and a lively atmosphere at the La Quinta Senior Center. Bring your friends and dance the night away, light refreshments will be served. For more information, please, call (760) 777-7090 or visit online at www.la- quinta.org. San Diego Padres vs. San Francisco Giants Departs from La Quinta Saturday, September 11 3pm $55 Join City of La Quinta for the ultimate baseball experience with All -you -can -eat seats in the Right Field Reserved Section 125. Eat all the hot dogs, veggie dogs, popcorn, and sodas you want. Moderate walking is involved on this trip. For more information, please, call (760) 777-7090 or visit online at www.la- quinta.org. Junior Basketball League & Clinic (Registration August 23 - September 10) Clinic: Saturday, September 11 10am -Noon League: October 9 - November 13 Games - Saturdays between 8am - Noon Practices - Tuesdays and Thursdays 6 - 7:30pm $70 per person (Includes jersey and referee fees) This program will be centered on fun, fairness, and skill development. Children ages 9 - 14 will learn the fundamentals of basketball, teamwork, and sportsmanship while meeting new friends and mentors. For more information, please, call (760) 777-7090 or visit online at www.la-auinta.orq. Adult Nature Walk Bear Creek Nature Trail Saturday, September 18 8am FREE This is a collaborative program between the City of La Quinta and the Stewards of the Fred Wolff Bear Creek Nature Preserve and Trail. This free program is offered to anyone interested in learning about the Preserve. All walks begin at the Shade Shelter on the Bear Creek Nature Trail at the corner of Calle 613 Ensenada and Avenida Montezuma in the La Quinta Cove For more information, please, call (760) 777-7090 or visit online at www.la- quinta.org. Disc Golf Clinic & Tournament City of La Quinta Civic Center Campus Saturday, September 18 10am - Noon $5 per person This event will include approximately 1-hour of hands-on instruction from some of the sports elite players. After the clinic you are welcome to participate in an 18- hole round of Disc Golf, in one of the valley's most picturesque parks, with prizes for top finishers of each division. For more information, please, call (760) 777-7090 or visit online at www.la- quinta.orq. Self-defense Designed for Women Gerald R. Ford Boys & Girls Club of La Quinta Saturday, September 18 9:30am - 4pm $65 per person One day course instructed by S.O.S. (Stand On Survival) is designed to educate and empower women. Instructor: Jay Balajadia For more information, please, call (760) 777-7090 or visit online at www.la- quinta.org. LA Angels of Anaheim vs. Chicago White Sox Departs from La Quinta Saturday, September 25 3:30pm $44 Join City of La Quinta for exciting baseball action with seats in the Left Field Pavilion. Moderate walking is involved on this trip. For more information, please, call (760) 777-7090 or visit online at www.la- quinta.org. indoor Volleyball -16 & up Single Elimination Tournament 614 President Gerald R. Ford Boys & Girls Club of La Quinta Saturday, September 25 Starting at 8am $30 per team Grab your friends and family members and sign up today. All are welcome to participate regardless of skill level because this tournament is all about having fun! The first 8 teams to register will play. Trophies will be awarded to the 1 st and 2nd place teams. Cold water and sports drinks will be provided for all participants. All participants must be 16 years of age or older. For more information, please, call (760) 777-7090 or visit online at www.la- quinta.org. C.V. Premier Adult Soccer League La Quinta Park Sundays, September 26 - December 5 Between 8am - 3pm C.V. Premier Soccer is the first incorporated, insured adult league in the Valley that is sanctioned by Cal South Soccer. The Goals of this league include promoting and organizing safe and fair competitive soccer games in La Quinta for both men and women. For more information, please, call (760) 777-7090 or visit www.cvpremier.com. Moonlight Movies - Gremlins Old Town La Quinta 8pm Friday, October 1st FREE Bring your blankets, low -back sand chairs and the whole family for fun and movies under the stars. Admission is free. Movie begins at dusk. Come early and have dinner at one of Old Town's restaurants before the show - or order your food to -go and enjoy your meal with the movie! Movies will be shown at Old Town La Quinta on the event lawn. Co -Sponsored by City of La Quinta, Time Warner Cable and Old Town La Quinta. For more information, please, call (760) 777-7108 or visit online at www.la- quinta.org. Wellness Connection La Quinta Senior Center Tuesday, October 5 9am - 1 pm 615 FREE Various FREE health screenings and information will be available to seniors and the public. For more information, please, call (760) 777-7090 or visit online at www.la- quinta.orq. Adult Nature Walk Bear Creek Nature Trail Saturday, October 16th 8am FREE This is a collaborative program between the City of La Quinta and the Stewards of the Fred Wolff Bear Creek Nature Preserve and Trail. This free program is offered to anyone interested in learning about the Preserve. All walks begin at the Shade Shelter on the Bear Creek Nature Trail at the corner of Calle Ensenada and Avenida Montezuma in the La Quinta Cove. For more information, please, call (760) 777-7090 or visit online at www.la- quinta.org. Annual Health Fair La Quinta Senior Center Friday, October 29 9am - 1 pm FREE Various information booths will be available. Desert Regional Medical Center will be providing FREE flu immunizations for seniors. No appointments necessary. For more information, please, call (760) 564-0096 or visit online at www.la- quinta.orq. Halloween Carnival La Quinta Boys & Girls Club Gym Friday, October 29th 3pm FREE The City of La Quinta and the President Gerald R. Ford Boys and Girls Club of La Quinta present the Annual Halloween Carnival. There will be plenty of games, activities, candy and prizes! Don't forget the camera! For more information, please, call (760) 777-7090 or visit online at www.la- guinta.orq. LOW ATTAC1 MEN 1 2 pdsl r Js8; is c e G€ F� 1 y.13. E 3o c= dtlF �2 = �U�G u,c avWs. 3'E a� yoeo ., LIMA o5_w. c y Z N LS 7 US2a d're ] 5GFo �3. „d' 3vo5.3 .7 g cJa'i 5w?ate YGc d<<LLE��%'�y=fie a o�WY'Y.5a'c c"_°eY`� c;e"3�E 'p3co c c1 t c d h rGC ',� Yin �' _� o ,�Z 7a.a i•n 'cam aF�=4 oyy :g G E.a 57, e a� 2 3 tuY z a A o ? - n _ s 0' a_ v a .� ✓ caL �gcq ect oy . ... aako gca g=c Ms A aEel az _'old er��ai s 617 } t t �y En Y� t3 o3 u° 5 a �a g.Ec- q s - c c o - _ 50'- m ✓+ c'L— 'SCm r.EzUE c �m3c ``- o s Z G o 1 a -- = Ea Y g SO iY U 618 ATTACHMENT 3 Flartner to Prosper.. in La QuInta La Quinta takes pride in its econorne strides over the past year. Visitors have poured in for popular events like the Bob Hope Classic and La Qulnta Arts Festival, Which secure tourism dollars for kcal businesses And wth an impressive 87%growtla in population and a 45% increase in sales tax revenue over the last decade, La a nta maintains a sound ccnsumerr baseit continues to attract new businesses such as the Eisenhower George & Julia Argyros Health Comer, and is constantly forming new pa; tners'nrps with existing businesses. if you're contemplating opening or expanding a business, consider the vitality of La Quintal ecW �W —GEM o_r'Ose 6F.&ttT--<r iYlrm%, Irrai l�,tr t-F�+: + s Client: COLA Date: 9/2/10 Job: 1000LQ3711 CVEP 6A ATTACHMENT 4 If - Client: COLQ Date:8/11 /10 Job: 1 OCOLQ3637_Oct_S u nsetMa g_Ad_SAM PLE 620 SEPTEMBER 21 OCTOBER 5 OCTOBER 16 OCTOBER 19 NOVEMBER 2 NOVEMBER 16 DECEMBER 7 DECEMBER 21 DEPARTMENT REPORT: 3A CITY COUNCIUS UPCOMING EVENTS CITY COUNCIL MEETING CITY COUNCIL MEETING EMPLOYEE RECOGNITION DINNER CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING 621 LA QUINTA CITY COUNCIL MONTHLY CALENDAR September 2010 1 2 3 4 August 10:00 AM ALRC S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 5 6 7 8 9 10 11 3:00 PM City Council - 9:00 AM RCTC- 9:30 AM Animal Campus - CANCELLED Henderson Franklin N 4:00 PM Investment 11:00 AM CVCC Sniff Labor Day Advisory Board 12:00 PM Energyl (CITY HALL CLOSED) Environs Sniff 12 13 14 15 16 17 18 10:00 AM Pub. Sfty 7:00 PM Planning 12:00 PM HCRC Franklin 3:00 PM Historic Pfeser. 9:00 AM CVA Evans Henderson Commission vation Commission 3:00 PM Mtns. Consversancy-Franklin 5:30 PM Community Services Commission 6:00 PM I10 Energy Cmte Franklin 6:00 PM League Henderson Leallue of California Cities Conference -19 -- 20 21 22 23 24 25 3:00 PM City Council 10:00 AM Homelessness 9:00 AM LAFCO- Meeting Cmte-Franklin Henderson 12:00 PM Sunline Adolph 2:00 PM J.Cochran Reg. i Airp Franklin 26 27 28 29 30 10:30 AM RCTC Budget 7:00 PM Planning October Henderson Commission S M T W T F S 6:00 PM Exec Came. 1 2 Adolph 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Printed by Calendar Creator Plus on 9/9/2010 �.,. 6 2. 2 Sunday Monday j Tuesday' 6Wednesday Thursday Friday i �i , Saturday 3 4 5 6 7 8 9 10:00 AM Transp 3:00 PM City Council 10:00 AM ALRC 12:00 PM Mayor's Lunch Henderson Meeting 6:00 PM 110 Energy Cmte-Franklin 10 ---- 11 12 13 14 15 16 5:30 PM Community, 7:00 PM Planning 9:00 AM RCTC 11:00 AM CVCC-Sniff 9:00 AM CVA Evans Employee Recognition Services Commission Commission Henderson 12:00 PM Energyl Dinner 6:00 PM League 4:00 PM Investment Enviran: Sniff Henderson Advisory Board 6:00 PM Art in Public Places Dedication 17 18 19 20 21 22 23 10:00 AM Public Safety - 3:00 PM City Council 10:00 AM Homelessness 3:00 PM Historic Preens- 11:00 AM Fire Station Henderson Meeting Cmte. Franklin vation Commission Dedication 12:00 PM Transp. 12:00 PM HCRC Franklin Henderson 24 25 26 27 28 29 30 10:30 AM RCTC Budget 7:00 PM Planning 12:00 PM Sunline-Adolph 9:00 AM LAFCO Henderson Commission Henderson 6:00 PM Exec Code. Adolph 31 September November S M T W T F S S M T W T F S .. 1 Z.. 3 4 -.-1 2 3 4......5 _6 5 6 7 8 9 10 ll 7 8 9 10 11 12 13 12 13 14 15 16 17 18 14 15 16 17 18 19 20 19 20 21 22 23 24 25 21 22 23 24 25 26 27 26 27 28 29 30 28 29 30 Printed by Calendar Creator Plus on 9/9/2010 6 - 3 LA QUINTA CITY COUNCIL MONTHLY CALENDAR November 2010 Sunday Monday I Tuesday Wednesday Thursday 1 2 3 4 5 6 10:00 AM Transp. 3:00 PM City Council Henderson Meeting Energy 6:Cr e- Cmte�fraranklin qP Election Day 7 8 9 10 11 12 13 10:00 AM Pub. Sfty. 7:00 PM Planning 9:00 AM RCTC Henderson Commission Henderson 3:00 PM Was. 4:00 PM Investment Consversoncy-Franklin 5:30 PM Community Services Commission Advisory Board Veterans Day CITY HALL CLOSED 6:00 PM League Henderson 14 15 16 17 18 19 20 3:00 PM City Council 10:00 AM Homelessness 3:00 PM Historic Preser 9:00 AM CVA-Evans Meeting Code. Franklin vation Commission 12:00 PM HCRC Franklin 21 22 23 24 25 26 27 10:30 AM RCTC Budget - 7:00 PM Planning 12:00 PM Sunline Adolph 9:00 AM LAFCO Henderson Cammission 2:00 PM J.Cochran Reg. Henderson Airp Franklin Thanksgiving Holiday (City Hall CLOSED) Thanksgiving Day (City Hall CLOSED) 28 29 30 October December S M T W T F S S M T W T F S 1 2 1 2 3 4 3 4 5 6 7 8 9 5 6 7 8 9 10 11 10 11 12 13 14 15 16 12 13 14 15 16 17 18 17 18 19 20 21 22 23 19 20 21 22 23 24 25 24 25 26 27 28 29 30 31 26 27 28 29 30 31 Printed by Calendar Creator Plus on 8/13/2010 624 DEPARTMENT REPORT: 3 F a, O4 k F. m O o r� Ix�vafm .):• CF` OF TO: The Honorable Mayor and Members of the City Council FROM: Veronica J. Montecino, CMC, City Clerk DATE: September 21, 2010 SUBJECT: Volunteer Police and Firefighter's Annual Dinner and Holiday Open House Each year, the City of La Quinta honors the Police and Firefighter volunteers with a recognition dinner for their service. It has been customary to schedule the event during the first week of November. Last year's event was held on Thursday, November 5, 2009. The following dates appear to be available for consideration: Wednesday, November 3, 2010 Thursday, November 4, 2010 Friday, November 5, 2010 The Holiday Open House has been held during the first week of December the past few years. Last year the event was held on Thursday, December 10, 2009. Staff will proceed with the arrangements immediately upon selection of a date by the City Council. Department Report: 3 %,- /�T S FCE OF'[1'O� TO: The Honorable Mayor and Members of the City Council FROM: Veronica J. Montecino, CMC, City Clerk DATE: September 21, 2010 SUBJECT: Department Report - Meeting Schedule for Joint City Council/Commission Meetings The City Council has directed the City Boards, Commissions and Committees meet with the Council annually. Past practice has been to schedule the joint sessions on one of the Tuesdays that the Planning Commission meets. Last year, the meeting was held on October 27, 2009. Staff recommends beginning the meetings at 5:00 p.m. with the Planning Commission/Architecture & Landscape Review Committee. The remainder of the joint meetings could be scheduled in 30-minute increments as follows: 6:00 p.m. Historic Preservation Commission 6:30 p.m. Investment Advisory Board 7:00 p.m. Community Services Commission The Planning Commission is scheduled to meet for their regular meeting on the 12`h and 26`h of October, 2010. Staff will make the meeting arrangements on whichever date the City Council schedules. �Mt DEPARTMENT REPORT: Twy� 4 4 Q" TO: The Honorable Mayor and Members of the City 1C''ouncil FROM: Tom Hartung, Director of Building & Safety4k DATE: September 21, 2010 RE: Department Report — July and August, 2010 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and garage sale permits for the months of July and August. The statistical summaries depict the following highlights: • Year-to-date building permit valuation is $21,561,995 which represents an issuance of 110 building permits in July, and 116 in August; • Animal Control handled 344 cases in July, and 339 in August; • Code Compliance initiated 247 cases in July, and 220 in August; • Garage sale permits generated $1340 revenue in July, and $1160 in August. 6 'I 7 { M C f � O ol"I'N: O m M M: M!N M€ a= N a .f MT I CA 74 N t0 a M 00 N I K ! co a1 r4 4 N IOrtN MIM-OOE0 0110 My1 0 N Mt P% q Ln M .IINiNN 3 L IS O N a te,a O N 10ico iM ain 10@ (Ilf tO 0101 I,Ico P, 10 .. 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Z > N z aaF� a~_ c i o v mM 3 W W W¢ 2 o m� a o _U o-1aLL W Q Q a2 U � F a-Oi m a-6i U m A o o J � Q y �- p U a Qz_Q W r -D a) co ¢ -a ¢ v a O 'o a) V) U LL 0) -0 m K V W K m U d N a C N m N Oa W N a N O. N N N W Q U U' p Q 0 m o m o V o m o 0 0 w, Z o t7 W¢ Q :9 0 O :° O (nU F-H U /lU� � to 1(nU NU) W UU =U)U -j N O W m 0_ z 3 > m 0 2 IfL „_, 632 DEPARTMENT REPORT: 04/ � �•�o�i C1��/ V � � �W 4 D k OF TKF TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services Director DATE: September 21, 2010 SUBJECT: Community Services Department Report for July 2010 Upcoming events of the Community Services Department for September 2010: Computers *Beginning Computer *Beginning Word/ Internet & E-Mail *Master MS Word *Conquering MS Excel Photoshop Elements, Senior Center Photos to Art, Senior Center Beginning Computers, Senior Center Conquering MS Excel, Senior Center Dance *Line Dancing *Swing/Latin Fusion *Dance Workshop Dance, Play & Pretend, La Quinta High School Beginning Ballet, La Quinta High School Beginning Belly Dance, La Quinta High School Ballet/Tap 4-6 yrs & 7-10 yrs, La Quinta High School Ballet/Jazz 4-6 yrs & 7-10 yrs, La Quinta High School Hawaiian Culture & Hula 4-8 yrs & 9-17 yrs, La Quinta High School Hawaiian Culture & Hula 18 yrs & up, La Quinta High School Excursions San Diego Padres/San Francisco Giants Baseball LA Angels of Anaheim/Chicago White Sox Baseball Exercise & Fitness *Morning Workout *Mat Pilates Yoga, Library Fighting for Fitness, Senior Center Relaxing Movement, Library The Core Workout w/ Exercise Balls, Senior Center Jazzercise, Senior Center „ Zumba, Senior Center Tai Chi Qi Gong, Fitness Center 633 Free Lecture Series 5 Keys to Weight Loss, Senior Center Walking Equals Long Life (W.E.L.L.), Civic Center Campus Free Programs *Quilters Leisure Enrichment Italian for Everyone, Senior Center Acrylic Landscape Painting 18 yrs & up, Senior Center Music Beginning Guitar, Senior Center Rock Solo Class, Senior Center Special Events *Cruise Cuisine Luncheon Special Interest *Mature Driver *Watercolor *Sketching & Drawing Sports Events Tae Kwon Do, Senior Center USMA Mixed Martial Arts, B&G Club Self-defense Designed for Women Junior Basketball League Registration & Clinic Tennis Lessons for Children & Adults Disc Golf Clinic & Tournament Indoor Volleyball Tournament C.V. Premier Adult Soccer League *Senior Center class or activity 634 Community Services Department Attendance Report for the Month of July 2010 Summary Sheet Program 2010 2009 Variance Sessions Per Month 2010 2009 Leisure Classes 93 144 -511 57 97 Special Events 360 252 1081 2 2 Sports 633 502 131 22 26 Fitness Center 554 582 -28 27 27 Senior Center 737 971 -234 71 76 Total 2,377 2,451 -74 179 228 Senior Services Senior Center 441 395 46 13 12 Total 441 395 46 13 12 Sports User Groups La Quinta Park Use AYSO NO LA QUINTA PARK LQ Sports & Youth FIELD USAGE DUE TO SUMMER Desert Boot Camp FIELD REHABILITATION Sports Complex LQ Sports & Youth 1001 100 0 19 20 Facility/Park Rentals Senior Center Private Part 0 0 0 0 0 Churches-2 600 600 0 8 8 Museum Meeting Room 60 120 -601 1 2 Library I Classroom * 180 660 -480 3 11 Civic Center Campus Private Part 0 0 0 0 0 Park Rentals La Quinta Park 200 50 150 4 1 Fritz Burns Park 0 0 0 0 0 Total 1,140 1,530 -390 35 42 Total Programs 3,9581 4,376 418 227 282 VniuntP.Ar Hours Senior Center 193 1261 67 Total Volunteer Hours 1 203 126� 67� Chamber of Commerre had 11 meetings in the Library Classroom in 2009 and only 3 meetings in 2010. 635 Community Services Program Report for July 2010 2010 2009 2010 2009 Participants Participants Variance Meetings Meetings Leisure Classes Begin. Drawing 3 0 3 3 0 Acrylic Painting 3 0 3 3 0 Tai Chi Chuan 5 4 1 8 9 Fighting For Fitness 12 0 12 7 0 Zumba 22 21 1 9 9 Relaxing Movement 14 0 141 9 0 Morning Yoga 8 0 8 4 0 Hawaiian Dancing 4 0 4 3 0 Guitar - Beg. 9 13 -4 3 2 Jazzercise 13 9 4 8 13 Totals 93 47 46 57 33 2nin 2nn9 2010 2009 Participants I Participants Variance Meetings Meetings Special Events Moonlight Movies in Old Town 3001 2001 100 1 1 San Clemente Ocean Festival 60 52 8 1 1 Totals 3601 2521 1081 21 2 2010 2009 2010 2009 Participants Participants Variance Meetings Meetings Sports & Fitness Center Open Gym Basketball 380 361 19 121 22 Open Gym Volleyball 86 0 86 51 0 Fitness Center 554 582 -28 271 27 Golf Tour, Indian Canyons 40 0 40 1 0 Golf Tour, Westin Mission Hills 31 0 31 1 0 Golf Tour, SilverRock 291 39 -10 1 1 Golf Tour, Mission Hills 311 36 -5 1 1 Golf Tour, Indian Wells Resort 36 0 36 1 0 Totals 1187 1018 169 49 51 Community Services Totals 1,6401 1,3171 3231 108 86 636 Monthly Revenue Repoli for July 2010 Mnnthiv RPvPnuP. - Facility Rentals 2010 2009 Variance Libra $ $ - $ Museum $ $ 250.00 $ 250.00 Senior Center $ 2,362.50 $ 2,362.50 $ - Parks $ 210.00 $ 50.00 $ 160.00 Sports Fields $ - $ - $ - Monthly Facility Revenue $ 2,572.50 $ 2,662.50 $ 90.00 Mnnthlv Revenue Senior Center $ 12,307.50 $ 11,164.00 CommunityServices $ 2,855.00 $ 1,593.00 La Quinta Resident Cards $ a4,448.00 1,650.00 $ 590.00 Fitness Cards $ 575.00 $ 125.00 Total Revenue $ 17,387.50 $ 9,106.00 Revenue Year to Data Facility Revenue $ 2,572.50 $ 2,662.50 $ 90.00 Senior Center $ 1,143.50 $ 12,307.50 $ 11,164.00 Community Services $ 4,448.00 $ 2,855.00 $ 1,593.00 La Quinta Resident Cards $ 2,240.00 $ 1,650.00 $ 590.00 Fitness Cards $ 450.00 $ 575.00 $ 125.00 Total Revenue to Date $ 10,854.00 $ 20,050.00 $ 9,196.00 `Revenue increase last year was due to the David Orme $10,000 donation. Additional revenue decrease this year due to less classes offered during the summer season. 637 Senior Center Attendance Senior Center Program Report for July 2010 Participation Participation Variance Meetings Meetings 2010 2009 2010 2009 Senior Activities ACBL Bride 119 267 -148 4 5 Bridge, Social/Party 263 322 -59 13 16 Monthly Birthday Party 43 30 13 1 1 Monthly Luncheon (Patriot's) 96 104 -8 1 1 Movie Time 641 85 -211 5 5 Putting Action 11 10 1 3 4 Wii Tournament 22 0 22 4 0 Senior Activity Total 618 818 -200 31 32 Senior Leisure Classes Arts & Crafts 3 18 -15 3 1 Computer Classes 5 33 -28 1 9 Exercise 25 25 0 12 13 Mat Pilates 6 0 6 12 0 Mature Driver 11 0 11 1 0 Quilters 29 10 19 5 5 Ukulele Players 40 15 25 6 7 Senior Leisure Classes Total 119 101 18 40 35 TOTAL SENIOR PROGRAMS 737 919 -182 71 67 Senior Services Cool Center 90 72 18 21 21 FIND 247 191 56 5 7 HICAP 3 44 -41 1 5 Legal Consultation 6 5 1 1 1 LIHEAP Weatherization 31 0 31 2 0 Notary 1 1 0 1 1 FREE Seminars/Presentations/Screenings (3)" 37 36 1 3 6 Volunteers 26 16 10 n/a n/a TOTAL SENIOR SERVICES 441 365 58 13 20 SENIOR CENTER TOTAL 11781 1284 -124 84 87 `Included: Skin Cancer Screening; Bone Density Screening & Nutritional Consultation DEPARTMENT REPORT: S Liv,� Q�c y OF7 TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services Director, DATE: September 21, 2010 SUBJECT: Community Services Department Report for August 2010 Upcoming events of the Community Services Department for October 2010: Computers *Beginning Computer *Beginning Word/ Internet & E-Mail *Play with Power Point *Use a Digital Camera Photoshop Elements, Senior Center Photos to Art, Senior Center Intermediate Computers, Senior Center Mastering MS Word, Senior Center Dance *Line Dancing *Tap Troubles Away *Ballroom Dance *Swing/Latin Fusion Dance, Play & Pretend 2-5 yrs, La Quinta High School Beginning Ballet 5-10 yrs, La Quinta High School Beginning Belly Dance, La Quinta High School Hawaiian Culture & Hula 4-8 yrs & 9-17 yrs, La Quinta High School Hawaiian Culture & Hula 18 yrs & up, La Quinta High School Exercise & Fitness *Morning Workout *Mat Pilates *Yoga for Health *Tai Chi for Health Yoga, Library Relaxing Movement, Library Jazzercise, Senior Center Zumba, Senior Center Tai Chi Qi Gong, Fitness Center ABS, Gluts, Tubes and Weights, Senior Center 639 Free Programs *Quilters *Scrapbooking 101 *Life Experience *Woodcarvers Free Lecture Series 5 Keys to Anti -aging, Senior Center Leisure Enrichment Italian for Everyone, Senior Center Music Beginning Guitar, Senior Center Second Level Guitar. Senior Center Special Events *Halloween Luncheon *Wellness Connection *Annual Health Fair Halloween Carnival, Boys & Girls Club Gym Special Interest *Mature Driver *Sketching and Drawing *Ceramics *Hooked on Loops Sports Tae Kwon Do, Senior Center USMA Mixed Martial Arts, B&G Club Junior Basketball League, Boys & Girls Club Gym Tennis Lessons for Children & Adults *Senior Center class or activity 640 Community Services Department Attendance Report for the Month of August 2010 Summary Sheet Program 2010 2009 Variance Sessions Per Month 2010 2009 Leisure Classes 61 77 -51 30 69 Special Events 744 565 179 4 3 Sports 575 436 139 22 27 Fitness Center 539 539 0 26 26 Senior Center 770 843 -73 71 65 Total 2,689 2,460 194 153 190 Senior Services Senior Center 519 317 202 14 2 Total 519 317 202 14 2 Sports User Groups La Quinta Park Use AYSO 170 200 -30 6 5 Sports Complex LQ Sports & Youth 601 50 10 18 16 Facility/Park Rentals Senior Center Private Part 300 200 100 2 1 Churches-2 750 750 0 10 10 Museum Meeting Room 60 180 -120 1 3 Library Classroom ' 180 480 -300 3 8 Civic Center Campus Private Part 0 0 0 0 0 Park Rentals La Quinta Park 50 100 -50 1 2 Fritz Burns Park 0 0 0 0 0 Total 1,670 1,960 -3901 41 45 Total Programs —4,7781 4,737 61 2081 237 Volunteer Hours Senior Center 162 170 8 Total Volunteer Hours 2031 170 8 Chamber of Commerce had 8 meetings in the Library Classroom in 2009 and only 3 meetings in 2010. Community Services Program Report for August 2010 2010 2009 2010 2009 Participants Participants Variance Meetings Meetings Leisure Classes Begin. Drawing 3 0 3 1 0 Acrylic Painting 3 0 3 1 0 Hawaiian Dancing 4 0 4 3 0 Guitar - Be . 3 0 3 3 0 Zumba 15 22 -71 6 8 Fighting For Fitness ill 0 11 41 0 Yoga - Morning 91 0 9 3 0 Jazzercise 13 10 3 9 9 Totals 1 611 32 29 301 17 2010 2009 2010 2009 Participants Participants Variance Meetings Meetings Special Events Moonlight Movies in Old Town 250 0 250 1 0 Safety Fun Fair 400 475 -75 1 1 Pageant of the Masters Excursion 42 0 42 1 0 Golf Tour Banquet 52 48 4 1 1 Totals 744 5231 2211 4 2 2010 2009 2010 2009 Participants Participants Variance Meetings Meetings Sports & Fitness Center Open Gym Basketball 368 266 102 14 22 Open Gym Volleyball 79 0 79 4 0 Fitness Center 539 539 0 26 26 Golf Tour, Desert Willow 27 35 -8 1 1 Golf Tour, Marriott Shadow Ride 29 0 29 1 0 Golf Tour, Ea le Falls 36 0 36 1 0 Golf Tour, Classic Club 36 52 -16 1 1 Totals 1 11141 8921 2221 481 50 lCommunity Services Totals 1 1,9191 1,4471 4721 821 69 642 Monthly Revenue Report for August 2010 Monthly Revenue - Facility Rentals 2010 2009 Variance Libra $ - $ - $ Museum $ 75.00 $ 75.00 $ - Senior Center $ 3,850.00 $ 3,675.00 $ 175.00 Parks $ 60.00 $ 60.00 $ - Sports Fields $ 200.00 $ 400.00 $ 200.00 Monthly Facility Revenue $ .4,185.00 $ 4,210.00 $ 25.00 Monthly Revenue Senior Center * $ 2,210.00 $ 5,537.00 $ 3,327.00 Community Services $ 5,122.00 $ 6,942.00 $ 1,820.00 La Quinta Resident Cards $ 2,730.00 $ 1,095.00 $ 1,635.00 Fitness Cards $ 495.00 $ 695.00 $ 200.00 Total Revenue $ 10,557.00 $ 14,269.00 $ 3,712.00 Revenue Year to Date Facility Revenue $ 6,757.50 $ 6,872.50 $ 115.00 Senior Center $ 3,353.50 $ 17,844.50 $ 14,491.00 Community Services $ 9,570.00 $ 9,797.00 $ 227.00 La Quinta Resident Cards $ 4,970.00 $ 2,745.00 $ 2,225.00 Fitness Cards $ 945.00 $ 1,270.00 $ 325.00 Total Revenue to Date $ 25,596.00 $ 38,529.00 $ 12,933.00 *Revenue decrease this year due to less classes offered during the summer season; registrations for new season are coming in slowly. se... 643 Senior Center Attendance Senior Center Program Report for August 2010 Participation Participation Variance Meetings Meetings 2010 2009 2010 2009 Senior Activities ACBL Bride 161 145 16 4 4 Bridge, Social/Part 301 307 -6 19 19 Monthly Birthday Party 45 40 5 1 1 Monthly Luncheon (B&G Back to School) 107 110 -3 1 1 Movie Time 391 53 -141 4 4 Wii Bowling 11 0 11 4 0 Senior Activity Total 664 655 9 33 29 Senior Leisure Classes Exercise 32 24 8 13 13 Mat Pilates 6 0 6 13 0 Quilters 24 25 -1 4 3 Ukulele Players 44 81 -371 8 9 Senior Leisure Classes Total 106 130 -241 38 25 TOTAL SENIOR PROGRAMS 770 785 -15 71 54 Senior Services Cool Center 99 70 29 22 21 Eisenhower 7 4 3 1 1 Financial Consultation 4 0 4 2 0 FIND 212 209 31 4 8 HICAP 22 0 221 5 0 Legal Consultation 6 7 -11 1 1 LIHEAP Weatherization 21 0 21 3 0 FREE Seminars/Presentations/Screenings (1)" 126 0 126 1 0 Volunteers 22 22 0 n/a n/a TOTAL SENIOR SERVICES 519 312 171 14 9 SENIOR CENTER TOTAL 1289 1097 156 85 63 "Included: Watt Wise Wednesday IID 644 Department Report: a, E; y OF T1 TO: The Honorable Mayor and Members of the City Council FROM: Les Johnson, Planning Directors q DATE: September 21, 2010 (v SUBJECT: Department Report for the Month of July 2010 Attached please find a copy of the Planning Department Report which outlines the current cases processed by staff for the month of July. 645 1 w 0~C gO a ¢LUo W z 0 0 w J Z Z Q Z a w J 0 a 0 Z w ~_ 0 H d m Fr O U w U) (A 0 w Y a v v a o o v v v o a v v v a a o 0 o v fn U o a (L) (D a) a) a> (D (L) (L) a> a) m a) a) a) a) a) a) (L) (L) a) Q w (1) CD E E E E E E E E E E E E E E E E E E E E E E E V 0 0 .0 .0 .0 W Z 7 7 7 7 7 7 7 7 7 7 7 0 0 0 7 7 z 7 7 0 z Q N N N N N N N N N N N N w N N N N N N N N N J a a . 00,000,0� ,,,,Moo•-m atco N o r Z Q Z O J N Q U cYi O a a N Y co U Y N Y Z c �" Y E c C a� t E C a) a E Eo Ea V w aEi aNi a C a) d a> u a E a)- a) N C a) N cn3 C7 N� C a) ¢ m 01Q E E > t CL E E a N a •c c Q N a0i E (. � a) E V f..) 0 a o a O 3 a m OC N C 6 N O a a> N N o* o y N a a� m m Ea Q 6 o E �aoi a m y o o y a s a) Q =) c a� Z a) >> a) cc Z) N i a�i Lr-� cl) c °' o a)c c a) o �' a+ a0i w W= o o � o U 0 W LZ (D -j n. a (A (0 U) U) H H > N N (n U N 646 00 Z 0 H _a U O w a a a a a a a a a a a a a a a a p a) Y a) a) a) a) m a) a) a) a) a) m a) m a) a) O W Y Y 4+ Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y W ` ++ Y Y Y Y Y > E E E E E E E E E E E E E E E E O .0 Ja.0-0.n as-0.0a.0-0.0.0-0 m w > > > c > > > > > > > > > > > > Cc m a CO (n w V) co (n 0 U) U)w (n 0 U) (A U) (n CL C. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 d Q a U)W c� F- Z H Z) O O Q F W m 3 w IL a) c ur 0 F- > c m c c * c F y OC aC Y a, E N a) CO N a) w J W E E y a a a n. o m a a w a .m a N a) a c ° Y O U 0 () rn Q E t E aa) E w CC a p a) u Q .S @ Q >, a E U` 0 a) Q m w c c U c c 0 a u, a) m `�° a U a) o m m N m o. o 12 E (L r a) c a O O o f E c a 'c E> m m a) L� j Z U m '+_ a o 0 m m a a) 0 o Z > > J J Y a C cm c 00 < 0LU C72cncnu�UY)i--N>NN m O a`) C a) n (D N a) i s — Y a7 C Y C Co m a ur a `0 c � m �a � m 0 C c U U c a) w C � a) co O C u a) a) a cl a U � C 3 a` a) � > C m 'v o ':3 (n m c C O m N C o E .N E> 0 U v 0) m c o c O c c m m a a_ 647 M Department Report: cs' oti5 OF 1'Yk ' TO: The Honorable Mayor and Members of the City Council FROM: Les Johnson, Planning Directory DATE: September 21, 2010 �/ SUBJECT: Department Report for the Month of August 2010 Attached please find a copy of the Planning Department Report which outlines the current cases processed by staff for the month of August. 1 r F- z CW G F- m Q a W 0 c� Z z z Q J d F- S O a w F- z W F- w d W 0 O O N F- U) D (D D Q ------------------------ 0 z w O ~ F- a 2 m U U) w U) D LU a a a a a a v a a a a a a a a a a a a a m U 'a a) m a) a) a) a) a) a) a) m (1) a) a) a) m (1) 0 a) d m Q W (1) Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y_ Y Y_ Y Y_ Y Y Y Y Y Y Y Y Y Y S E E E E E E E E E E E Y E Y E Y E Y E Y E Y E Y E Y E Y_ E Y_ E> >� V C o > > > > > > > > > > > > > 0 > > > > > z Q a) O O � 0 0 , N O M, MOO .- O to 0 0 0 W a M z Q N z O_ J � Y W a n a y s " C N Y = N *' Z m �>M„ N Y a) E aci E co aci a cU E m E w m 0 o N Y E E ci W O a a c C N d O) c a Co CO a *' a) N C m + N a) Ma) O7 Q .c E E O E � aa) t O E E a a N Q M Q N E E a) E U ` o O N o Q 0 D ma y a ¢ N m n)CO D a o m C y@� o >, Y .- o E a F- 0 a I c c E a) ° a Q o v°7 °' `m E °' n m a) m i N c 0 0 0 CL a) Q 0 c 0 z >> O L U N a)> 0 a a) .� _ a) J O O V U O 0 Y m Y a O) O a c>> O c c Y .� c a) C c E cO c .= _ c .O 0 U a) O c ii 0 (D 0 _C _c m a Y 0 0 N= o 0 0 w CL � (� (n U) U) F- F- F- � N N (f) a• N H >o � N U Q CM Z W O Z U0 U 20 00 U p � N _z Z } Z Q � 00 z 0 F- a Er U m w a) Y a) N a) Q7 a7 N a) a) a) N a) a) a) Ql a) O Y Y YC_ Y Yc_ Y YC_ Y YC_ Y YC_ Y YC Y YC_ Y Y Y Y Y Y Y Y W W E C E C E E YC_ Yam_` YC_ YC_ YC_ YC_ YC_ YC a a a a C a a C a a C a C a C a C a C a C a E a E a 0 cc > > > > > o o > > > > > > o o c Cr- a N N fn N N N f/1 y (q N N N y N N N a s O�00000000000000 Qa W � H Z F �0 �O Q W cr W WCL "_ a a> t E N F' m •- E E Cl) c a) E v .a E O. E w m J U C 2 a O ul F'a y �� m OU °' rnaa)Q _ CD Mo CD Q a) Q Q .c E> aci t m Y E E m W a a) O m O_ m Q a E y U` 0 �. o Q W m 2 m_ c C U C c a C a) m M a m a) o C m m v m o. •+-� o m E a I- a) c a O O Y E a s E u, a. m y m y m o Z U aa) •° o c m 0 a`) > o Z >>> r U La C> (D."J m a)"'ap C a C m C m C m0 _c Qa C C 0 00 QUOwi�a2i(5 AtgL-1)F, N m 0 a� m i. (D N tC I� - Y � C Y c Co m a a fO c ma � m Q) � C � C N N LL t N p c 4- � N +_O a) Q a O CD .� 3a m � > C O 7 N 0 m c c o m N C N O E Z E> 0 U _N m C O C iD c c m m as 650 (M Department Report: _ 7,A LOV -C 0 0 Twyl U "roes TO: The Honorable Mayor and Members of the City Council The Honorable Chairman and Members of the Planning Commission FROM: Les Johnson, Planning Directory-q- DATE: September 21, 2010 SUBJECT: Department Report - General Plan Monthly Update With direction regarding the vision and guiding principals from the Planning Commission and City Council, the Planning Department has focused its General Plan update efforts on preparing the draft elements and getting started with preparations for the traffic model. Over the summer, staff held a series of working group meetings involving different City departments to discuss outlines for the economic development, sustainability and traffic and circulation elements. Staff also conducted a joint meeting with representatives from the City, CVAG, Terra - Nova Planning and Research, and Iteris (traffic consultants) on August 25, 2010 to discuss compatibility with regional traffic plans. Work also began on putting together a draft land use map and traffic analysis zone (TAZ) map. Over the past month, an early draft of all of the elements within the Public Infrastructure and Services chapter of the General Plan have been prepared, first drafts of the Biological and Cultural Resource Elements have been prepared, and staff is currently working on a draft version of the Parks and Recreation and Open Space elements. Staff has also begun work on editing and adjusting the format and layout of the General Plan. These draft chapters, along with a proposed layout and design, will receive a first round of review and comment from the General Plan Technical Advisory Committee later this fall. 0.1. 651 DEPARTMENT REPORT: q onve,,,-'z;�S` MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, P.E., Public Works Director/City Engineer DATE: September 21, 2010 SUBJECT: Public Works Department Report for September 2010 Attached please find the following: 1 . Citizen Service Request Summary (July & August); 2. Encroachment Permit and Plan Check Services Summary; 3. Capital Improvement Plan Status Update; 4. Monthly Summary of Public Works Tasks (July & August); 4Tothy R. 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CD NaN-0C_�a T OT « O O Ocodco0��No�a � CR r �N , a-dOsdMyma° •YY d o M+N ) ON 0 6 N [N � ` m ��.0 O OO nN� N� � � � 7= 3 L d m,' L � a w "rnfoo6 yj9C �iLF �d'Td�Jyy�c(J O p� C�C - ` d MONTHLY SUMMARY OF PUBLIC WORK TASKS MONTH OF: July, 2010 Employee's Hourly Labor Breakdown Crew#1 Crew #2 Crew #3 Maint. Mg. Code Activity 5 Men 4 Men 3 Men 1 Man Total 1000 Policing/Inspection 46 75 33 10 164 1001 Pot Hole -Repair/Patching 19 3 0 0 22 1002 Crack/Joint-Repair 0 0 0 0 0 1003 1 Pavement Marking/Legends 6 0 0 0 6 1004 1 Pavement Marking/Striping 6 0 01 0 6 1005 ICurb Painting 9 0 0 0 9 1006 Other Traffic Controls 6 21 0 0 27 1007 Curb & Gutter Repair/Const. 0 0 0 0 0 1008 Other Concrete Repairs/Const. 69 15 0 0 84 1009 Street Sign Install (New) 0 2 0 0 2 1010 Street Sign Repair/Maint 26 16 0 0 42 1011 Debris Removal 40 36 0 0 76 1012 Right of Way Maint. 6 21 58 0 85 1021 CLEAN Catch Basin Inlet/Outlet 0 5 0 0 5 1022 Rondo Channel Outlet/Vault 0 0 0 0 0 1022A Desert Club Outlet/Vault 0 0 0 0 0 1023 S.D./D.W./C.B. Repair/Maint. 3 1 0 0 4 16 1024 Gutter/Median Sand Removal 16 0 0 0 1025 Street Sweeping (Machine) 0 144 0 0 144 1026 Street Sweeping (Hand) 4 0 0 0 4 2 1027 Sidewalk/Bike Path Cleaning 0 0 2 0 1028 Dust Control 0 0 0 0 0 0 1029 Flood Control 0 0 0 0 95 1031 Parks/Retention Basins Inspection/Clean- 5 11 79 0 1041 Irrig/ Weeding, Shrubs & Tree Trimming 56 22 138 4 220 1051 Landscape/Irrigation Contract Managemen 0 0 35 10 45 1052 Lighting/Electrical Contract Management 0 0 25 8 33 1061 1 Small Tools Repair/Maint. 0 0 3 0 3 1062 1 Equipment Repair/Maint. 3 2 0 0 5 1063 lVehicle Repair Maint. 6 13 0 0 19 1081 Trash/Litter/Recycable Removal 0 0 11 0 11 1082 lVandalism Repairs 21 7 0 0 9 282 1083 IGraffiti Removal 187 72 15 8 1084 Imaint. Yard Building Maint. 22 0 4 8 34 1085 ISerninarsiTraining 38 63 13 0 114 1086 Special Events 0 0 0 3 3 1087 Citizen Complaints/Requests 88 10 0 0 98 1 29 9 16 55 1088 1089 Meeting Office (Phone, paper work, reports, Misc.) 281 241 21 31 85 SUBTOTAL 6921 5921 4211 98 1809 1091 jOver Time 2 81 2 0 12 9 1094 Ijury Duty () 9 0 0 0 67 1095 1 Sick Leave 51 16 0 0 91 1096 Vacation 8 0 29 54 104 1097 lHoliday 40 32 24 8 0 1098 Floating Holiday 0 0 0 0 0 1099 Worker Comp/ Bereavement/ STD 0 0 0 0 283 SUBTOTAL 110 561 55 62 TOTAL HOURS 802 648 482 160 2092 TOTAL MILES 3883 2737 2310 176 9106 662 MONTHLY SUMMARY OF PUBLIC WORK TASKS MONTH OF: August, 2010 Employee's Hourly Labor Breakdown Crew#1 lCrew#2 Crew #3 Maint. Mg. Code jActivity 5 Men 14 Men 3 Men 1 Man Total 1000 lPolicinglinspection 371 68 2 5 112 1001 jPot Hole -Repair/Patching 5 1 0 0 6 1002 Crack/Joint-Repair 141 0 0 0 14 1003 Pavement Marking/Legends 0 0 0 0 0 1004 Pavement Marking/Striping 0 21 0 0 2 1005 Curb Painting 0 ol 0 0 0 1006 Other Traffic Controls 13 421 0 0 55 1007 Curb & Gutter Repair/Const. 0 ol 0 0 0 1008 Other Concrete Repairs/Const. 2 21 0 0 4 1009 iStreet Sign Install (New) 5 2 0 0 7 1010 1 Street Sign Repair/Maint 62 19 0 3 84 1011 IDebris Removal 44 45 0 0 89 1012 1 Right of Way Maint. 8 25 133 0 166 1021 ICLEAN Catch Basin Inlet/Outlet 2 3 0 0 5 1022 IRondo Channel Outlet/Vault 6 0 0 0 6 1022A I Desert Club Outlet/Vault 0 0 0 0 0 1023 S.D./D.W./C.B. Repair/Maint. 2 0 0 4 1 6 1024 Gutter/Median Sand Removal 4 0 0 0 1 4 1025 1 Street Sweeping (Machine) 0 144 0 0 144 1026 IStreet Sweeping (Hand) 0 0 0 0 0 1027 Sidewalk/Bike Path Cleaning 0 0 0 0 0 1028 1 Dust Control 0 0 0 0 0 1029 IFlood Control 0 0 0 0 0 1031 Parks/Retention Basins Inspection/Clean-L 0 121 60 0 72 1041 1 Irrig/ Weeding, Shrubs & Tree Trimming 52 12 158 2 224 1051 Landscape/Irrigation Contract Managemen 0 0 13 12 25 1052 Lighting/Electrical Contract Management 0 0 8 11 19 1061 Small Tools Repair/Maint. 2 0 3 0 5 1062 Equipment Repair/Maint. 11 0 ol 0 11 1063 IVehicle Repair Maint. ill 3 0 0 14 1081 Trash/Litter/Recycable Removal 21 0 8 0 10 1082 IVaridalism Repairs ol 0 0 0 0 1083 Graffiti Removal 156 61 0 9 226 1084 Maint. Yard Building Maint. 17 4 0 10 31 1085 Seminars/Training 6 40 0 4 50 1086 Special Events 0 0 0 0 0 1087 Citizen Complaints/Requests 166 53 0 0 219 1088 Meeting 5 26 14 20 65 1089 Office (Phone, paper work, reports, Misc.) 33 28 18 53 132 SUBTOTAL 665 592 417 133 1807 1091 Over Time 6 12 2 0 20 1094 Jury Duty( 0 0 0 0 0 1095 Sick Leave 16 32 0 9 57 1096 Vacation 95 16 63 0 174 1097 Holiday 0 0 0 0 0 1098 Floating Holiday 0 0 0 0 0 1099 Worker Comp/ Bereavement/ STD 24 0 0 18 42 SUBTOTAL 141 60 65 27 293 TOTAL HOURS 806 652 482 160 2100 TOTAL MILES 40901 35941 2173f 1351 1 9992 663 Department Report: 9 • LA UNTA P,@LICE Served by the PJverside Court; Sherffs Deparunerrt Police Department Monthly Report July 2010 Prepared for 664 • La Quinta Police Department SIGNIFICANT ACTIVITY REPORT Captain Raymond Gregory Chief of Police Thursday July 1 2010 12:01 AM -- SET Team Deputies arrested Alfrey Pattersson, 51 years - old from Perris, for two outstanding felony warrants during a traffic stop at Avenue 50 and Park Avenue in La Quinta. Perris was booked into the Indio Jail Thursday July 1 2010 10:51 AM -- Deputies handled a theft that occurred in the 7850 block of Sagebrush. Investigation revealed Carl Demonze Love, age 34 of Palm Desert, stole several items while visiting the residence. Love was arrested and booked for grand theft and violation of parole. Sunday July 4, 2010 1;36 AM -- Deputies attempted to conduct a traffic stop at Miles Avenue and Adams Street. The vehicle failed to yield and a short slow speed pursuit ensued. During the pursuit, the vehicle obeyed all traffic laws and drove below the posted speed limit. The driver, Whitney Lauren Denewiler, 18 years -old from La Quinta, was issued a citation for misdemeanor evading and released at the scene. Sunday July 4, 2010 7:41 AM -- Deputies responded to a report of domestic violence in the 952800 block of Avenida Ramirez. The domestic violence was unfounded but Cergio Renee Olguin, 52 yrs of La Quinta, was arrested for a DUI and suspended license warrant. Sunday, July 4, 2010 2:22 PM -- Deputies responded to a strong arm robbery at the Village Market, 77985 Avenida Montezuma. A male juvenile entered the store and attempted to steal beer but is confronted by two employees. The suspect pushed them and fled on foot. A witness observed the suspect get into a vehicle driven by a male adult. Deputy Stephen Davis located the vehicle and made a vehicle stop at Highland Palms and Washington St. Continuing investigation led to the identification of the juvenile suspect and his arrest. It was determined that the driver of the vehicle was unaware of the suspect's motive when he entered the store and took the beer. SundayJuly 4, 2010 6:40 PM -- Deputies responded to the 57600 block of Ballybunion in reference to a mentally unstable person. An adult female was delusional believing she was being burglarized and was slapping family members. She was taken to Oasis mental Health and admitted for being a danger to herself and others. Sunday, July 4 2010 10:12 PM -- Deputies received a call regarding a suicidal person in the area of Avenue 48 and Adams. Arriving at the location, deputies found an intoxicated female. After determining that she was not a danger to herself, she was left in the care and custody of her sister and other family members. Monday July 5 2010 12:59 PM -- Officers made a traffic stop at Calle Estado and Avenida • 6b5 Bermudas for expired registration. The driver, Carlos Perez, age 25 of La Quinta, was arrested for • an outstanding traffic warrant. He was booked at the Indio Jail. Monday July 5 2010 5:40 PM -- Officers responded to the Vons at Washington and Hwy 111, regarding a recovered stolen vehicle. It was determined that the vehicle had been stolen during a residential burglary and had been abandoned at the location. Monday July 5, 2010 7:15 PM -- Officers responded to a report of a theft in progress at the Target. Security advised that two suspects were stealing items and attempting to return the merchandise for cash. The suspects fled in a vehicle, however, officers located the vehicle at Jefferson and Avenue 48. Following a traffic stop, two were taken into custody for burglary. Elliot Nimons, 57 year of Desert Hot Springs, and Annette Caldera, 40 years of Cathedral City.) The suspects were linked to another burglary at the Kohl's in La Quinta. Monday, July 5 2010 11:35 PM -- Officers arrested Obet Cruz, 33 years -old from La Quinta, for public intoxication in the 78300 block of Highway 111. Cruz was booked into the Indio Jail. Tuesday, July 6 2010 10:36 AM -- Officers were dispatched to the 44600 block of Frontera Drive regarding a residential burglary. The investigation determined that an unknown suspect entered the residence during the morning hours of July 4 while the victims were asleep. Tuesday, July 6, 2010 6:15 PM -- Officers responded to a serious injury traffic collision in the 79-000 block of Calle Prospero. Officers located an 18 year old male who had suffered a serious •head injury. He was transported to Desert Hospital in Palm Springs in critical condition. It appears the male had been riding on a skateboard while being towed by friends behind a golf cart. A collision occurred and he was thrown to the ground. Wednesday July 7, 2010 5:51 PM -- Officers responded to Home Depot regarding a strong arm robbery. A loss prevention agent struggled with the suspect as the suspect attempted to push a basket of merchandise out of the garden area. The suspect ran and jumped into a waiting vehicle driven by a white female adult. Officers stopped the vehicle on Miles at Clinton. Officers searched the vehicle and located a jail booking bracelet for Roberto Gaeta, 41 years of Indio. Officers conducted a line-up with the loss prevention agent and Gaeta was picked out. Thursday, July 8, 2010 8:29 AM -- Officers were dispatched to the 79100 block of Coyote Creek Road regarding a residential burglary. The victim stated that while he was sleeping someone entered his residence and stole property. Thursday, July 8, 2010 9:58 AM -- Officers conducted a traffic stop at Highway I I I and Dune Palms. Armando Sauceda, 34 yrs of Bermuda Dunes, was arrested for a felony possession of stolen property warrant. Thursday July 8, 2010 4:30 PM -- Officers conducted an occupied vehicle check on Sagebrush and Washington. They contacted and arrested Ivan Carbajal, 20 years of Palm Desert, for possession of ecstasy, possession of marijuana and violation of probation. Also arrested Gustavo &lores, 23, of La Quinta, for a DUI warrant. 666 • Friday July 9, 2010 2:22 AM -- Officers responded to a disturbance in the 80100 block of Avenue 52 in La Quinta. Dispatch received several calls of males fighting at the location. Investigation revealed that Jeff Hippen, 29 years -old, and Joshua Finbres, 29 years -old, both from La Quinta, were having a loud argument. Nobody was injured during the incident. Friday July 9, 2010 7:30 AM -- Officers investigated three thefts from unsecured vehicles in the 43700 block of Milan Ct., 78500 block of Torino and the 79800 block of Hemming. Items taken consisted of cash, credit cards and check books. Saturday July 10 2010 2:13 AM -- Officers saw a vehicle traveling northbound on Washington Street at an estimated speed of 90 mph. The vehicle collided with a street sign as it attempted to turn right onto Highway 111. The driver, Christopher Mychal Espejo-Rubio, 19 years -old from La Quinta, started to climb out of the window in an attempt to flee. Espejo-Rubio was extremely uncooperative and was arrested for DUI and booked into the Indio Jail. Saturday July 10, 2010 8:30 AM -- Officers conducted a pedestrian check at Eisenhower and Calle Sinaloa. Gina Moreno, 38 yrs of La Quinta, was arrested for being under the influence of a controlled substance. Saturday July 10 2010 9:11 AM -- Officers responded to Eisenhower and Calle Durango reference a found child. The infant girl was found naked and wandering unsupervised in the area. Officers located the child's residence and contacted the child's mother. Ashley Weinberg, age 24 *of La Quinta, was found to be under the influence of prescription medications and was unable to properly care for the child. Weinberg was arrested for felony child neglect and was booked into the Indio Jail. The child was not injured during the incident. Saturday July 10, 2010 10:47 PM -- Officers conducted a traffic enforcement stop on Eisenhower at Montezuma. The driver, John Lopez, 80 years of Cathedral City, was arrested for DUI. Sunday July 11, 2010 12:28 AM -- Officers conducted an unoccupied vehicle check at Ashley and Desert Stream. The owner, Andrew Mason, 24 years -old of Bermuda Dunes, was located on the north side of the Westward Ho Park. Mason was arrested for an outstanding misdemeanor warrant for possession of an assault weapon. Mason was transported and booked into the Indio Jail. Sunday July 11. 2010 3:10 AM -- Officers conducted a pedestrian check at Highway I I I and Adams Street. Joel Saenz, 57 years -old of La Quinta, was found to be intoxicated and also had a misdemeanor warrant for driving under the influence. Saenz was arrested for the warrant and booked into the Indio Jail. Sunday, July 11 2010 11:12 AM -- Officers responded to the 53300 block of Avenida Velasco in reference to a report of domestic violence. Officers learned that Sebastian Lares, age 24 of La Quinta, had physically assaulted his wife. The victim had injuries consistent with the assault. eebastian Lares was arrested for domestic violence and booked at the Indio Jail. 661 • Monday, July 12 2010 3:30 PM -- The Business District Officer arrested Paul Norried, 43 of Palm Desert, for possession of stolen property. Norried stole a cell phone from the Coffee Bean in La Quinta several weeks ago. Monday, July 12 2010 3:40 PM -- Officers responded to the 78000 block of Hwy I I I in regards to a report of domestic violence. Their investigation resulted in the arrest of Mark Palmer, 39 years of Palm Desert, for spousal abuse. Tuesday. July 13, 2010 12:27 PM -- Officers responded to Kohl's Department store regarding two subjects that had just committed a theft. Units arrived and subsequently arrested Rebecca Ruiz, age 34 of Indio, and Paul Gilcrest, age 25 of Indio, for commercial burglary. Both subjects were booked into Indio Jail. Tuesday July 13, 2010 6:30 PM -- The Business District Officer was attending a meeting with Loss Prevention Officers at the Target store when he observed Madeline Salem, age 84 of Palm Desert, put merchandise into her purse and exit the store. Salem was arrested for burglary and theft with priors. Salem was booked into the Indio Jail. Tuesday July 13 2010 7:50 PM -- Officers responded to a report of an intoxicated subject at Maxey's Grill. Upon their arrival they located and arrested Raymond Seawright, 52 years of Desert Hot Springs, for public intoxication. •Wednesday, July 14 2010 3:36 AM Officers responded to the Washington Street Apartments in reference to a burglary in progress in the manager's office. Officers entered the location and found Karl Gonzalez, 47 years -old of La Quinta, hiding inside a refrigerator in a storage room. Gonzalez was arrested for burglary and booked into the Indio Jail. Wednesday July 14, 2010 9:15 AM -- Officers responded to the 52200 block of Avenida Diaz and arrested Chad Farmer for two misdemeanor warrants. He was booked into the Indio Jail. Wednesday July 14 2010 12:20 PM -- The Business District Officer conducted a follow-up investigation at the Target store. Andrew Malanche, 43 years -old of Indio, was arrested for attempted commercial burglary, theft with priors, and violation of parole. Malanche was booked into the Indio Jail. Thursday July 15, 2010 1:15 PM -- The Business District Officer conducted a follow-up investigation at the Stater Brother's Grocery Store. Bryan Thompson Hughes, 41 years -old of Indio, was arrested for shoplifting. Hughes was booked into the Indio Jail. Thursday July 15 2010 6:55 PM -- La Quinta SET Officers arrested Anthony Ciminera, age 53 of La Quinta, for public intoxication. Ciminera was contacted on Avenida Bermudas and Calle Sonora. Ciminera required an okay to book prior to being booked into the Indio Jail. • 668 Saturday July 17 2010 3:45 AM -- Officers arrested Darryl Rodgers Neuburger Jr., 30 years - old from Indio Hills, for DUI at Washington Street and Seeley Drive in La Quinta. Neuburger was booked into the Indio Jail. Sunday July 18 2010 4:45 PM -- Officers responded to Avenue 48 at Washington Street reference a domestic disturbance. Investigation revealed Daniela Flores, age 25 of La Quinta, struck her ex -boyfriend during an argument in which she also took several items from inside his vehicle. Daniela Flores was arrested and booked at the Indio Jail for misdemeanor domestic violence and petty theft. Monday July 19, 2010 3:00 PM -- Officers responded to the 54400 block of Avenida Rubio and arrested Steven Quega, 26 yrs of Orange County, for an arrest warrant for terrorist threats. Tuesday July 20, 2010 3:20 AM -- Officers conducted a pedestrian check at Calle Tampico and Avenida Bermudas. Adrian Gallegos, 34 years -old of La Quinta, was arrested for being under the influence of a controlled substance and booked into the Indio Jail. Tuesday July 20 2010 3:30 AM -- Officers conducted a pedestrian check at Parkway Esplanade and Bordeaux. Neil Delatorre was found to be in possession of two plastic bags containing what appeared to be unreported stolen property. Delatorre was arrested for a felony warrant for parole violation and was transported and booked into the Indio Jail. Wednesday. Julv 21, 2010 10:20 AM -- Officers were dispatched to Target in reference to a •theft. Alexander Stojanovic, age 38, stole a variety of items and fled E/B on Hwy 111. Target security provided a vehicle description and license plate. Officers located the suspect sitting inside his vehicle in the Home Depot parking lot. All stolen items were recovered and Stojanovic was subsequently booked into Indio Jail. Wednesday, July 21 2010 10:25 PM -- Officers responded to a residential burglary in the 80900 block of Vista Galope. Officers found a smashed window and the electric and phone lines cut. It doesn't appear the suspect(s) gained entry into the residence. Friday July 23 2010 10:17 AM -- Officers responded to a burglary in the 45000 block of Bridgette. The suspect made entry by prying open the front doors. Friday, July 23 2010 3:34 PM -- Officers responded to the 47700 block of Dune Palms reference a follow up call in which a bullet hole was located inside an apartment. Maintenance personnel located a hole in the adjacent apartment's interior wall . Officers contacted Javier Espinoza and he admitted to accidentally firing one round the previous day from a single shot rifle he had recently acquired. Espinoza was arrested for discharging a firearm, child endangerment, felon in possession of a firearm and felony violation of probation. Espinoza was booked at the Indio Jail. Friday July 23 2010 4:47 PM -- Officers responded to the Target Store reference a theft. Investigation revealed a juvenile, out of Bermuda Dunes, had taken a customer's bicycle from Onside the store. The suspect was identified and later located at the River in Ranch Mirage. The 669 bicycle was also recovered and returned to the victim. The suspect was arrested and booked at • Indio juvenile hall for grand theft. SaturdayJuly 24 2010 2:05 AM -- Officers responded to a report of a fight at the Beer Hunter. Investigation revealed the victim was at the bar with three friends when he was punched by an unknown male. The victim sustained minor injuries. Saturday, July 24 2010 1:00 PM -- Officers responded to a domestic disturbance in the 52500 block of Avenida Diaz. Davis Sanders, age 20 of La Quinta, was arrested for being under the influence of a controlled substance. He was booked into the Indio Jail. Saturday, July 24 2010 9:30 PM -- SET Officers served an arrest warrant in the 51500 block of Avenida Martinez for Andrea Kay Hayes, 32 years of La Quinta, regarding an outstanding Felony Warrant for DUI . Hayes was arrested without incident and booked into the Indio Jail. Sunday, July 25 2010 1:07 AM -- SET Officers conducted a traffic enforcement stop at Las Vistas and Miles Avenue. Tammy Thompson, 43 years -old of Ventura, was arrested for possession of stolen property and violation of probation. Thompson was transported and booked into the Indio Jail. Sunday July 25 2010 12:54 PM -- Officers responded to the 50300 block of Via Sin Prisa reference a burglary. Based on information obtained at the location, Officers contacted Michael Capizzi, age 56 of La Quinta, who admitted taking the missing property from the residence for the •purpose of using it at his office. Officers responded to Capizzi's office and recovered the stolen property. Michael Capizzi was arrested for theft and booked at the Indio Jail. Sunday July 25 2010 11:38 PM -- Officers responded to the 52200 block of Avenida Carranza in reference to a shots fired call. The investigation revealed there was a party at the residence and a passing vehicle stopped in the middle of the street and a male fired several gunshots towards the residence. An I8-year-old male was struck in the left thigh. He was treated at JFK Hospital. Monday July 26 2010 8:08 AM -- Deputies responded to an unattended death in the 81600 block of Hidden Links. An 87 year old female appeared to have died of natural causes. She was a resident of an assisted living facility. Monday July 26, 2010 11:44 AM -- Deputies responded to a man down call at Eisenhower Dr. and Calle Sonora. Deputies made contact with Anthony John Piminera, 53 years of La Quinta, who stated he was only resting. Piminera was arrested and booked for being a sex registrant in violation of failing to register. Monday July 26, 2010 9:36 PM -- Deputies responded to the Indio Jail regarding a found child. Investigation revealed that the mother left the child in the care of an acquaintance stating that she would return a short time later. When the female didn't return, the acquaintance transported the child to the Indio Jail. The child was taken into protective custody and CPS was notified. All attempts to contact and locate the mother were unsuccessful. The mother was identified as Starie alark, 25 years possibly from Las Vegas. 670 • Tuesday, July 27 2010 12:38 PM -- SET team deputies served a property related search warrant in the 45900 block of Marshall St., Indio. The warrant was related to a theft investigation involving Ariana Pineda, age 29 of Indio. Pineda had been a caretaker for an elderly woman in La Quinta. Pineda is suspected of using the victim's credit card and stealing jewelry. Pineda was booked into jail for possession of stolen property. Tuesday, July 27, 2010 l :14 PM -- Deputies responded to a theft in progress at the Kohl's Department Store. The suspects fled the store in their vehicle which deputies stopped at Miles and Adams. Deputies arrested Carmen Lemus, age 23, Noe Lopez, age 22 and Manny Lemus, age 50 for burglary. All of the suspects reside in Indio. Tuesday, July 27 2010 4:45 PM -- Deputies responded to the 78900 block of Naples Drive regarding a suicidal subject. An adult male had telephoned his daughter and told her he wanted to die. Deputies were unable to locate the subject at his residence, however, he was later located at Vista Point on Hwy 74 after he had called his daughter a second time. The subject was detained for a mental evaluation and transported to Oasis Mental Health. Tuesday, July 27, 2010 4:55 PM -- Deputies conducted a follow up to the found child call received on Monday. Deputies arrested the mother of the child, Starie Clark, 23 years, for child endangerment. Clark was booked at the jail. Tuesday July 27, 2010 5:12 PM --Deputies responded to the 78200 block of Hwy III •regarding a disturbance. An adult female had been panhandling in front of the businesses. Security personnel had asked her to leave but she refused. Security requested prosecution for trespassing. The female became uncooperative and hit one deputy. The subject was physically restrained and arrested. CDF responded and the suspect was transported to JFK. Arrested for battery on a peace officer and trespassing was Dena Tamayo, 37 years of La Quinta. Tamayo also had a misdemeanor warrant for possession of drug paraphernalia. Wednesday July 28 2010 12:05 AM -- Deputies conducted a vehicle check on Avenue 52 and Washington Street. Derrick Demarbiex, 47 years old of Indio, was arrested for a misdemeanor warrant for battery. Demaribiex was transported and booked into the Indio Jail. Wednesday July 28, 2010 1:45 AM -- Deputies conducted an occupied vehicle check in the 78300 block of Highway 111. Magdalena Gonzalez, 33 years -old of Bermuda Dunes, was arrested for a misdemeanor warrant for theft and booked into the Indio Jail. Wednesday July 28, 2010 3:42 AM -- Deputies conducted a traffic stop at Washington Street and Avenue 48. Nydia Davila, 18 years -old from Palm Springs, was arrested for DUI and booked into the Indio Jail. Thursday July 29, 2010 8:30 AM -- SET team deputies served a property related search warrant in the 9280 block of El Mirador Blvd, Desert Hot Springs. The warrant stemmed from an investigation where Jason Hatteberg, age 39 of Desert Hot Springs, purchased items from victims .n La Quinta using counterfeit currency. Hatteberg was arrested for a felony fraud warrant, 671 receiving stolen property and drug paraphernalia. Counterfeit currency was seized at the • residence. Hatteberg was booked into the Indio Jail. Thursday, July 29 2010 8:30 AM -- Deputies were dispatched to the 52200 block of Avenida Villa regarding a domestic disturbance. Robert James Kochell, age 25 of La Quinta, was arrested for terrorist threats and booked into the Indio Jail. Thursday, July 29 2010 4:04 PM -- Deputies conducted a vehicle stop on Avenue 50 at Jefferson Street and arrested Javier Buenas, age 26 of La Quinta, for possession of a dirk. Buenas was booked at the Indio Jail. Friday July 30 2010 1:13 AM -- Deputies responded to a report of unknown trouble in the 52300 block of Avenida Martinez. Eric McCallip, 45 years old from La Quinta, was arrested for obstruction and violation of parole. McCallip was transported to JFK Hospital for medical clearance and then booked into the Indio Jail. A parole hold was obtained. Friday July 30, 2010 12:45 PM -- Deputies responded to a report of a domestic disturbance in the 53200 block of Avenida Alvarado. Investigation revealed Joseph Anastasi physically assaulted his girlfriend during an argument. The victim was transported to JFK Hospital for treatment. The suspect fled the scene prior to the Deputies arrival. Friday July 30, 2010 7:24 PM -- Deputies responded to a report of a domestic disturbance in the 53900 block of Avenida Madero. Investigation revealed David Mendoza, age 42 of La Quinta, .assaulted his wife during an argument. David Mendoza was arrested for misdemeanor domestic violence and booked at the Indio Jail. Friday July 30 2010 11:47 PM -- Deputies arrested Joseph Sacks. 29 years old from La Quinta, for DUI at Fred Waring and Calle Esplanade. Sacks was booked into the Indio Jail Saturday July 31 2010 2:53 AM -- Deputies arrested Eusebio Ochoa Acevedo for DUI after he was involved in a single vehicle traffic collision at Highway I I I and Plaza La Quinta. Acevedo was transported to JFK Hospital for medical clearance and then booked into the Indio Jail. Saturday July 31 2010 6:00 AM -- Deputies responded to a theft at Wal-Mart. Michael Flaherty, 18 years -old from La Quinta, stole a bottle of beer from the store. A short time later, he entered the store again and stole a mini -keg of beer. As Deputies arrived they saw Flaherty exiting the store with the beer. Flaherty attempted to run but was taken into custody without incident and booked into the Indio Jail for commercial burglary. Saturday July 31 2010 2:10 PM -- Deputies responded to a report of a domestic disturbance in the 46-600 block of Cameo Palms. Ronald Bruce Lane, age 46 of La Quinta, was arrested for felony domestic violence after shoving his wife to the ground causing bruising. Multiple firearms were removed from the residence. Lane was booked into the Indio Jail. • 672 L CITY OF LA QUINTA Traffic Services Team Report July 2010 Traffic Services Team Dep. Frederick Dep. Heffley Dep. Wiggs Cpl. Covington Sgt. Walton OC.S.O. Delaney Dep. Reynolds SIGNIFICANT ACTIVITY Overall public roadway collision activity has dropped 17.4% when compared with the same time frame in 2009, When all collision activity is counted, the visitors and residents throughout our city are enjoying a 18.96% collision rate reduction. Alcohol related collision activity has increased sharply by 80% during 2010. As a result, initial collision rate reductions have been lost as the year has progressed. Public roadway collision activity occurs during weekdays, with Tuesdays accounting for 66% of the total activity. Traffic collisions occur most often between the daytime hours of 8:00 a.m. through 8:00 p.m. Vehicles traveling at unsafe speeds for the roadway design and unforeseeable hazards remains the primary reason collisions occur within the city of La Quinta. As a result, La Quinta Traffic Services focus their attention toward education and en- forcement of excessive speed and unsafe turning movements. Additionally, more than half of all collisions result from intersection and right-of-way violations during turning movements. Sadly, this trend has accounted for an overall 28.94% increase in the number of citizens insured and killed upon La Quinta roads. O In keeping with all developing trends, La Quinta Traffic Services constantly shifts its focus to address the leading causes of collisions within the city boundaries. 673 City of La Quinta La Quinta Police Department Monthly Traffic Collisions Report • June 2010 Current Month New YTD Last YTD % Change Total T/C - Public Highway 27 145 175 -17.14% Fatal Collisions 0 1 0 Number Killed 0 2 0 Injury Collisions 6 36 33 9.09% Number Injured 7 49 38 28.95% Property Damage 21 108 142 -23.94% Type of Collision Hit & Run 4 22 26 -15.38% Private Property 4 26 36 -27.78% Bicycle Collisions 0 5 10 -50.00% Number Injured - Bicycle Collisions 0 4 5 -20.00% Vehicle vs. Pedestrian 0 0 7 -100.00% 40IcoholInvolved 5 18 10 80.00% Reports Taken By PAtrol 19 128 179 -28.49% Target Team 2 8 2 300.00% Traffic 10 39 36 8.33% 0 0 0 100.00% SRO 0 0 4 100.00% DUTY UNKNOWN 0 0 1 100.00% TOTAL REPORTS 31 171 211 -18.96% Counter Reports % DUI Arrests Investigations Assigned Last YTD This YTD Closed Hit and Run Primary Collision Factors Number % Total Unsafe Speed 8 25.81% Traffic Signals and Signs 6 19.35% Driving Under Influence 6 19.35% Unsafe Starting or Backing 3 9.68% her Improper Driving 3 9.68% proper Turning 3 9.68% Other Than Driver 1 3.23% 674 Auto RIW Violation 1 3.23% N Deputy Prezell Burgie Deputy Christian Bloomquist Deputy Jason Chancellor CITY OF LA QUINTA Special Enforcement Team July 2010 S.E.T. TEAM Supervising Sgt. Citmmary nt .Activity Hoyt Deputy Joshua Reinbolz Deputy Johnathan Lun Deputy Jesus Borrego Type of Ac. ivit Pro rams # of Incidents TY2e of Activi # of Incidents Weapons Recovered 0 Vehicle Checks/Stops Pedestrian Checks EE Arrest Warrants Served 14 Search Warrants 2 Follow-u s Parole Searches 17 Citations Issued Arrests/Filin s 12 SIGNIFICANT ACTIVITY Deputies from the La Quinta SET contacted a subject on California State Parole who lives in La Quinta. Deputies conducted a parole compliance check at the Vista Dunes Apartments, located at 44950 Vista Dunes Lane. During the parole search of the location, an additional subject was located inside the residence. A records check indicated the subject had a felony warrant for his arrest. He was taken into custody and booked into the Indio Jail. Members of La Quinta SET authored and served a property related search warrant in the city of OIndio. The search warrant stemmed from a theft from an elderly woman who lives in La Quinta. During La Quinta SET's investigation, It was discovered that the suspect was the victim's caregiver. The caregiver stolen jewelry and a credit card from the victim. The jewelry was pawned at a local pawn shop and the credit card was fraudulently used at several locations. SET members located the suspect at the location the warrant was served. The suspect was taken into custody after admitting to 6 j • the theft and fraud during an interview. The suspect was booked into the Indio Jail. La Quinta SET deputies authored and served a property related search warrant in the city of Desert Hot Springs. The warrant stemmed from a theft by false pretenses from two victims in La Quinta. The suspect used counterfeit bills to purchase the victim's items that were listed on Craig's List internet site. During the service of the search warrant several counterfeit bills, computers, scanners, and stolen property were located at the suspect's residence. The suspect was arrested and taken to the Indio Jail. and booked for manufacturing counterfeit bills, possession of stolen property, and theft by false pretenses. Deputies assigned to the La Quinta Special Enforcement Team continue to use their knowledge, experience and abilities to combat any problems presented to the city of La Quinta. Every effort is made to prevent and solve any issues within the community. La Quinta SET is dedicated to their city and the great people who reside within. ' 0 • 676 N C. Deputy William Fiebip CITY OF LA QUINTA Business District Deputy Report July 2010 SUMMARY OF ACTIVITY Business Management Contacts 14 Investigations 27 Suspects Arrested / Charged 12 SIGNIFICANT ACTIVITY I located and arrested an individual at a local Highway 111 restaurant that had been identified as a habitual thief stealing cell phones from residents and customers along the Highway 111 business corridor. The suspect was booked at the Indio jail and charged for receiving stolen property. O Two suspects committed a commercial burglary at a local retail store. I was able to identify the suspects via store video surveillance and vehicle license plate information. Both suspects were 677 located and arrested. One of the suspects is on parole. Both suspects were booked at the Indio • jail. I arrested a suspect after I observed her, via the security video camera, filling her empty purse and her pockets with store merchandise. The suspect walked out of the store with the stolen and concealed merchandise. A search of the suspect's vehicle revealed other stolen property from other retail stores along Highway 111 in La Quinta. The suspect was arrested for commercial burglary and theft with priors. The suspect was booked at the Indio jail. I located and identified a suspect committing merchandise receipt fraud and commercial burglary at a local retail store in La Quinta. The suspect fled the scene prior to my arrival. This subject has previously been arrested for the same offense and is on bail pending his/her upcoming court date. These new charges were filed with the District Attorney's Office against the suspect. A suspect entered a retail store and used a burglary tool to remove and disable the merchandise security sensor. The suspect then took a laptop computer and exited the store. I identified the suspect by vehicle license plate information. An arrest warrant was issued for the suspect who resides in both San Bernardino County and Las Vegas, NV. The suspect is "on -the - run" from Las Vegas authorities for burglary and has a no bail arrest warrant. A suspect checked into a local hotel/resort using multiple stolen/fraudulently used credit cards. The suspect purchased about $5,000 in goods, services, and hotel room amenities. Upon check • out from the hotel, the suspect stole the furniture and other items inside the hotel room. There is no video of this incident. Attempts to identify the suspect are still on -going. Charges were filed against a suspect who entered a local retail store attempting to cash an altered tax refund check. The suspect fled the scene before police arrived but left behind the altered check and his forged signature on the check. The suspect was identified via store surveillance video and charges have been filed with the district attorney's office. • I investigated an incident involving a City of La Quinta employee who is being harassed by a suspect using the employees name inappropriately on a MySpace Internet blog site. The suspect, who seems delusional and paranoid in his thought process is continuously harassing the employee and attempting to locate the employee via other friends and family members. Charges are being filed against the suspect by the Riverside County District Attorney's Office. I investigated a grand theft (Theft over $400) at a local Main Street La Quinta Restaurant. Various television sets, computers, a cash register, and stereo equipment were stolen from the business. No video is available of this theft since the theft occurred outside in the courtyard. I collected digital images of shoe impressions leading to a back wall and trash receptacle used to gain entry onto the premises. This investigation is continuing. 6 /8 • BUSINESS/COMMUNITY EVENTS I completed my La Quinta Bank Robbery Response Plan for all banks in the City of La Quinta. This response plan provides diagrams, photographs, and police response instructions how and where to respond at each bank in the event of a bank robbery or other critical incident at any of the eleven La Quinta banks. This response plan will be disseminated for patrol officers to use in La Quinta. BUSINESS COMMUNITY SPECIAL PROJECTS I developed a "Shoulder Tap" alcohol decoy program to take effect during the month of November, 2010. This program is a public compliance program designed to target individuals who furnish/purchase alcohol for minors in La Quinta. I have developed a "Bait Car" program for the major retailers in La Quinta experiencing the most thefts. I have developed a "La Quinta Highway 111 Special Enforcement Saturation Program" program for the Highway 111 business district. This program will focus on heavy saturation of deputies on motorcycles, bicycles, segways, and vehicles to enforce and investigate criminal violations along the La Quinta Highway 111 business corridor and the Main Street business district. I have developed a "Drone Car" program, in cooperation with the La Quinta Citizens on Patrol • (COP) Volunteers, for the major retailers in La Quinta experiencing the most thefts. ***All of the above programs will take effect anytime between the month of August to December, 2010*** • 679 • i CITY OF LA QUINTA Community Service Officer Report July 2010 C.S.O. Artesia Diaz C.S.O. Tina Ayon C.S.O. Thomas Fowler C.S.O. Bridget Delaney (Traffic Services Officer) C.S.O. Lisa Land Ctimmary of Activitv Type of Activity Number of Incidents Burglary Investigations 6 Grand Theft Reports 3 PettyTheft Reports 5 Vandalism/Malicious Mischief Reports 4 Traffic Collision Response 19 Vehicle Code or Parkin Citations 43 Abandoned Vehicles Tagged/WarningTaggedNVarning 10 Towed Vehicles 1 Lost or Found Property Reports 1 Stolen Vehicle Report 2 Custodial / Non -Custodial Transport 4 Miscellaneous Calls 68 •M C Danese Maldonado Volunteer Coordinator CITY OF LA QUINTA Citizens On Patrol Community Policing Office Monthly Volunteer Report July 2010 Qnmmani of ®etivi}v Community Policin Office _ Number Citizens On Patrol Number Monthl Volunteer Hours 192 Traffic Control /Collision 0 Hours Y.T.D. 1,140 Business Checks 218 Hours 4/03 to Present 18,905 Drone Car Operation 6 CPO Monthly Visits 93 Courtesy Notifications 24 CPO Y.T.D. Visits 688 Miscellaneous 6 CPO Visits 4/03 to Present 16,578 Neighborhood Patrol 73 Vacation Checks 127 Patrol Hours 152.5 Y.T.D. Patrol Hours 785.5 Hours 7/06 to Present 5,276 The established rate for value received for volunteers in the State of California is calculated at $23.29* per hour. The estimated Y.T.D. financial benefit to the La Quinta Police Department and the City of La Quinta totals: $24,287.00 Total savings since 2003: $400,940.00. *Revised from $16.24 per hour as of May 2010. Community Policing Office Volunteers We currently have ten active office volunteers and one on leave due to illness. With one volunteer in the background process. Citizens on Patrol Volunteers We currently have eight active COP volunteers with three volunteer candidates in the background process. 681 N CITY OF LA QUINTA Post 503 Explorer Report Jul-90 Corporal David Perez 1 P �Y 4 1 Q Explorer Post 503 Team Members At Huntington Beach State Park Explorer Post 503 members attended a well deserved beach outing at the Huntington Beach State Park on Saturday, July 17. A good time of fun and relaxation was had by all in recognition of the events of the past year. Graduation events, concerts, Date Festival, camp outings, parking control, crowd control and much, much, more. It's been a GREAT year. Extensive training and practice has been underway for five Explorers who will be attending the !ek long Explorer Academy hosted by the Riverside County Sheriffs Office at the Ben Clark ining facility. The five participating Explorers are: Mariah Daily, Maxine Castro, Arturo Gonzalez, is Garcia and Isaac Ramirez. The Explorer program offers law enforcement career education for young people 14 years of age (Must have completed 8th grade.) to age 20. Explorer team members must maintain a minimum of a "C" average in their studies in order to participate in the program. additional information, or to apply for membership, call 760-863-8990 and ask for Deputy 682 Department Report: C1 LA' LINTA Served by the Rve v.:. Llcl rside County Sherffs DeparmieM Crime Statistics Summary June -- 2010 • Prepared for • 683 • 10 11 12 13 • CITY OF LA QUINTA Crime Comparison -- June CRIME June June YTD 2010 YTD 2009 2010 2009 AGGRAVATED ASSAULTS 374 BURGLARY 9251 BURGLARY -VEHICLE 1130 F72332 DOMESTIC VIOLENCE 890 HOMICIDE 1 NARCOTICS VIOLATIONS 5147 ROBBERY 3 2 13 ROBBERY - CAR JACKING 0 0 0 0 SEX CRIME FELONY 4 5 25 34 SEX CRIME MISDEMEANOR 0 2 2 15 SIMPLE ASSAULTS 5 6 33 42 THEFT 47 58 367 407 VEHICLE THEFT 7 5 34 48 CITY OF LA QUINTA Average Response Time June 2010 TYPE OF CALL RESPONSE TIME (MINUTES) NUMBER OF INCIDENTS EMERGENCY 3.6 2 ROUTINE 8.2 1.235 ' Data from Riverside Co. Sheriffs Department Data Warehouse, Average Response Time Report. 0 684 • • 9 Crime Distribution Table Jun-10 % of Total Jun-09 % of Total 1 AGGRAVATED ASSAULTS 3 2.11% 4 2.41% 2 BURGLARY 35 24.65% 39 23.49% 3 BURGLARY -VEHICLE 11 7.75% 21 12.65% 4 DOMESTIC VIOLENCE 14 9.86% 8 4.82% 5 HOMICIDE 0 0.00% 1 0.60% 6 NARCOTICS VIOLATIONS 13 9.15% 15 9.04% 7 ROBBERY 3 2.11% 2 1.20% 8 ROBBERY - CAR JACKING 0 0.00% 0 0.00% 9 SEX CRIME FELONY 4 2.820/. 5 3.01% 10 SEX CRIME MISDEMEANOR 0 0.00% 2 1.20% 11 SIMPLEASSAULTS 5 3.52% 6 3.61% 12 THEFT 47 33.10% 58 34.94% 13 VEHICLETHEFT 7 4.93% 5 3.01% Total 142 97.89% 166 97.59% CITY OF LA QUINTA June 2010 Crime Distribution 47 50 _ 45 40 35 — - 35 _ 30 - - 25 --- -- - 20 11 14—i3 15 7 10 3 5 _0 0 a an w c w <c <o o z 0 <z a z oa a < �n a mz o3 rm rz w w aw ' m �x c� �a a c xa z� o a w sn c< r a �r o o ca n o o a 665 Month to Month Crone Comparison - June 70 S8 60 4 07une2010 50 39 40 -3 � June 2009 30 21 20 11 13 10 _� -A ?— 9 -- — --4-5 5-�— —1-5 01 32 00 02 0 ra m mO m O K zK .y wm � om cy a a r 450 400 350 300 250 200 150 100 50 0 • Year to Date Crime Comparison -June 3 23J51 _130_ p —10 9590 47 —2332 — 34 li 3342— 48 — 34 11 1013 p p Z 0 0 -nm rn x m - aa !�TD010009 W 9 • L_J Month to Month Calls for Service Comparison June 20110 FLI Jun-10 o Jun-09 3,000 2,500 2221 — — 2,000 --- 1,341 t37 1 231 1,500 4 1,000 500 Si 0 Total Non -Criminal Criminal Year to Date Calls for Service Comparison 18,000 16,000 15,7„n4i 14,000 ®YTD2010 mti 13, Xts 12,000 - — y: p YTD 2009 ^yak t 10,000 8,613 73�895 8,000 6,000 4,000 - 2,000 — 0 Total Non -Criminal Crirrinal 687 Department Report: LA UI 'TA PiLICE Served by the PJuerside County Sherffs Departnerrt Police Department Monthly Report August 2010 • Prepared for L • as La Quinta Police Department • SIGNIFICANT ACTIVITY REPORT Captain Raymond Gregory Chief of Police Monday, Aueust 2, 2010 3:30 PM -- Officers conducted an enforcement stop in the area of Miles and Washington, in La Quinta of a 1977 blue Chevy K-10 pickup. He arrested James Lee Graves, 47 years of Sky Valley for 3 outstanding felony warrants for possession of stolen property, burglary and possession of a controlled substance. Passenger, Beth Emerson, 44 years of Sky Valley was cited for a misdemeanor warrant for under the influence of a controlled substance. Tuesday, August 3, 2010 10:16 AM --_Officers responded to Chase Bank located at 78805 Highway 1 I I in La Quinta. Evan Bone, age 23 of La Quinta, was at the location harassing a female adult, in violation of a domestic violence restraining order. Evan was booked into Indio Jail for an outstanding a public disturbance warrant and the violation of the restraining order. Thursday, August 5, 2010 6:54 PM --La Quinta SET Officers conducted an enforcement stop on Dune Palms Rd x Highway I I 1 in La Quinta of a 1997 white Ford F-150. The driver, Ubaldo Cervantes, 19 years -old out of Coachella, was arrested for possession of cocaine and booked into jail. Thursday, August 5, 2010 7:20 PM -- Officers responded to a report of a domestic battery in the 53900 block Avenida Villa, in La Quinta. Arrested was Lisa Marie Vanvlymen, 40 years of La Quinta, for domestic battery against her husband. WFrida August 6 2010 12:55 AM -- Officers conducted an enforcement stop at Avenue 52 and Avenida ermudas. Arrested was Antonio Zaragoza Velasco, 38 years -old from La Quinta, for DUI in La Quinta. Friday, Aueust 6, 2010 11:00M -- La Quinta SET Officers conducted a traffic stop at Avenue 48 and Dune Palms Road in La Quinta. Erik Eleazar Saucedo, 21 years -old from Indio, was arrested for possession of Marijuana and Ecstasy for sales, and transportation of marijuana and ecstasy and booked into the Indio Jail. Friday, August 6, 2010 11:14 PM -- La Quinta SET Officers conducted an occupied vehicle check at the La Quinta City Hall and arrested Timika White, 37 years -old from Desert Hot Springs for possession of methamphetamine and possession of drug paraphernalia. Saturday August 7, 2010 12:47 AM -- Officers responded to an unknown trouble call in the 79800 V iento Drive in La Quinta. Jesse James Vogelbang, 30 years -old from La Quinta, was arrested for public intoxication and booked into the Indio Jail. Saturday, August 7, 2010 3:12 AM -- Officers conducted a traffic stop at Calle Sinaloa and Eisenhower Drive in La Quinta. Aaron Cook, 24 years -old from La Quinta, was arrested for an outstanding DUI warrant and booked into the Indio Jail. Saturday, August 7, 2010 6:53 PM -- Officers responded to 49900 Vista Dunes Lane in La Quinta reference a domestic disturbance. Upon their arrival, Deputies learned Sergio Alatorre age 27 of Bermuda Dunes struck his girlfriend in the mouth causing a laceration on the inside of her upper lip. The victim's three children were in close proximity during the physical assault. Alatorre was arrested for domestic violence and child endangerment and booked at the Indio Jail. Sunday August 8, 2010 12:45 AM -- La Quinta Set Officers conducted an occupied vehicle check at the Village Market, Avenida Bermudas and Calle Montezuma, in La Quinta. Dean Lindstrom, 46 years -old from La Quinta, was • • I arrested for possession of Methamphetamine. • booked into the Indio Jail. Monday August 9, 2010 5:09 PM -- Special Enforcement Team (SET) Officers conducted a pedestrian check on Seeley Dr and Washington Street. Edward Carhart, 50 years -old from La Quints, was arrested for a felony narcotic warrant. Carhart was booked into the Indio Jail. Lindstrom was transported to JFK Hospital for medical clearance then Monday, August 9, 2010 8:06 PM -- Special Enforcement Team (SET) Officers responded to the 78900 block of Hwy 11 I reference a theft. Jessica Butler, 37 years -old from La Quinta, was arrested and booked into the Indio Jail for grand theft. A search of Butler's vehicle led to the seizure of merchandise believed to be stolen from a second business in La Quinta. Monday, August 9, 2010 10:00 PM -- Officers conducted a vehicle enforcement stop on Dune Palms Road and Westward Ho Drive. Investigation determined that a passenger, Angelica Cerda, 21 years of La Quinta, was in possession of illegal drugs. She was arrested and booked at the Indio Jail for possession of a controlled substance. Tuesday, August 10, 2010 6:45 AM -- Officers responded to a three vehicle collision at Washington and Fred Waring Drive. All three vehicles sustained major damage. Two of the drivers involved in the collision sustained minor injuries and were transported to the hospital. All three northbound lanes of Washington Street were closed for approximately ten minutes for vehicle removal. Alcohol or drugs were not a factor. Tuesday August 10 2010 7:45 PM -- Officers were called to investigate a theft of barbeque charcoal from a business located at Highway 11 I and Washington Street. The suspect fled the crime scene and was observed by a witness stopped at a nearby business. Officers located and detained the suspect in the store parking lot. Investigation revealed that Baktar Dojaquez, 24 years of Desert Hot Springs, entered the store intending to steal merchandise. Dojaquez was arrested and booked at the Indio jail for burglary. Wednesday August 11, 2010 11:51 AM -- Officers responded to Francis Hack, east of Avenida Bermudas, in lReference to vandalism. City Code Enforcement discovered two of their vehicles sustained cut gasoline lines. Wednesday, August 11, 2010 7:03 PM -- Special Enforcement Team (SET) Officers served an arrest warrant in the 42800 block of Washington Street and arrested David Wilson, 53 years -old from La Quinta, for a felony narcotic warrant. Wilson was booked into jail. Wednesday, August 11, 2010 7:05 PM -- Officers responded to the intersection of Avenue 50 and Jefferson Street in reference to a non -injury traffic collision. Joanne Scherer, 73 years -old of La Quinta, was arrested for causing a traffic collision while driving under the influence. Scherer was transported to JFK Hospital for a medical clearance and then booked into the Indio Jail. Thursday, August 12, 2010 7:28 PM -- Officers responded to the 49100 block of Balada Court in reference to a domestic disturbance. Investigation revealed Alejandro Enriquez, age 39 of La Quinta, had physically assaulted his wife during an argument. Enriquez was arrested for domestic violence and booked into the Indio Jail. Thursday, August 12, 2010 8:59 PM -- Special Enforcement Team (SET) Officers served an arrest warrant in the 51200 block of Ave Vallejo and arrested Isreal Lerma, age 29 from La Quinta, for an outstanding felony narcotic and weapon related warrant. Lerma was booked into jail. Friday August 13, 2010 12:05 AM -- Officers conducted a bicycle check on Calle Tampico and Seasons Way. A 17 year old male was found to be in possession of a set of brass knuckles. The juvenile was arrested for possession of a deadly weapon and released to his guardian. Charges were filed out of custody. Friday, August 13, 2010 10:24 AM -- Officers contacted Michael James Sullivan, age 59 of La Quinta, at Washington & Seeley. A record check revealed Sullivan was wanted for two outstanding felony narcotic warrants. Sullivan was booked into the Indio Jail. • 690 Friday August 13, 2010 6:31 PM -- Officers responded to the 79400 block of Sierra Vista Drive in reference to a •battery. Investigation revealed that a female juvenile had purposely slammed the door on her mother's hand during an argument. The victim desired prosecution and the juvenile was arrested (private person's arrest) for battery and booked into Juvenile Hall in Indio. Friday August 13, 2010 7:19 PM -- Special Enforcement Team (SET) Officers conducted a probation compliance check in the 79100 block of Arbola Cir. and arrested Juanjo Alvarado, age 23 from La Quinta, for possession of a butterfly knife. Alvarado was booked into the Indio Jail. Friday, August 13, 2010 9:46 PM -- Officers responded to the 52700 block of Avenida Navarro in reference to a domestic disturbance. Byron Crews age 41 of La Quinta, was arrested for domestic violence and booked into the Indio Jail. Saturday, August 14 2010 12:27 AM -- Officers responded to a suspicious person call in the 79200 block of Highway 111. Investigation revealed Joel Melzoza, 24 years -old from Indio, had assaulted his wife in Mecca and forced her to drive to the La Quinta location. Melzoza was arrested for felony domestic violence, violation of a restraining order, kidnapping, and violation of parole. Melzoza was booked into the Indio Jail. Saturday, August 14, 2010 4:15 AM -- Officers responded to a battery in the 50600 block of Eisenhower Drive. Fabiola Ramirez, 25 years -old from La Quinta, was arrested for battery and booked into the Indio Jail Saturday August 14, 2010 5:44 PM -- Officers responded to the 53600 block of Via Palacio in reference to a domestic disturbance. Investigation revealed Kathy Parker, age 63 of La Quinta, pushed her husband during an argument. The victim did not suffer any visible injuries during the altercation. Misdemeanor domestic violence charges will be filed out of custody. Saturday August 14, 2010 10:10 PM -- Officers responded to the 47700 block of Adams Street in reference to a battery. Steven Frank Flores, age 44 of La Quinta, reportedly struck the victim during an altercation. The suspect fled *On foot and a search of the area was negative. Charges were filed out of custody. Saturday August 14, 2010 11:00 PM -- Officers conducted a traffic stop at Avenue 54 and Van Buren Street in Coachella. The vehicle had been stolen out of the City of La Quinta on 08-12-10. Robert Flores, 34 years -old from Coachella, was taken into custody without incident. Monday, August 16, 2010 9:29 AM -- Officers responded to the 77900 block of Tampico regarding vandalism and a possible hate crime. An unknown subject spray painted a Nazi swastika and used mud to make a Nazi swastika at the location. An area check for possible victims was unsuccessful. Monday, August 16 2010 12:03 PM -- Officers responded to the 78300 block of Terra Cotta Drive regarding a follow up to a burglary. Officers spoke with Richard Bello, age 45 of Upland. Bello, a parolee, had an outstanding parole violation warrant and was booked into Indio jail. Tuesday, August 17, 2010 4:56 PM -- Officers responded to a report of a sexual assault on a juvenile in the 79300 block of Pasco Del Rey. Investigation and Child Protective Services were notified. Investigation responded. Thursday, August 19, 2010 9:03 AM -- Officers responded to a report of a battery in the 49400 block of Eisenhower Dr. Rafael Castillo, age 40 of Palm Desert, was arrested and booked into the Indio Jail. Thursday August 19, 2010 4:00 PM -- Special Enforcement Team officers conducted a vehicle check in the 46400 block of Dune Palms Rd. David Michael Balderama, age 27 of Indio, was acting suspicious and was found to be on parole. Officers conducted a parole search of Balderama's residence and located a marijuana plant and approximately one ounce of methamphetamine. Balderama was booked into the Indio Jail for possession of methamphetamine for sales. • 691 Thursday August 19, 2010 4:40 PM -- Special Enforcement Team officers conducted a pedestrian check of Dustin •Wells, age 21 of Bermuda Dunes, at Darby and Port Royal. Wells was arrested for a felony theft warrant and booked into the Indio Jail. Thursday August 19, 2010 6:45 PM -- Officers served an arrest warrant in the 78600 block of Sagebrush Avenue. Mario Zamarripa age 30 of La Quinta, was arrested on a felony warrant for possession of stolen property. Zamarripa was booked into the Indio Jail. Friday August 20, 2010 11:10 AM -- Officers conducted a traffic enforcement stop at Monroe St and Airport Blvd. Javier Rodriguez Acosta, 57 yrs. of Coachella, was arrested for a domestic violence warrant. He was booked into the Indio Jail. Friday August 20, 2010 9:19 PM -- Special Enforcement Team officers conducted a traffic enforcement stop on Jefferson St and Vista Grande. Officers arrested the passenger, Aracely Martinez, 24 years -old from Thermal, for being under the influence of a controlled substance. Martinez was booked into jail. Friday, August 20, 2010 11:00 PM -- Officers conducted a traffic stop at Highway I I I and Jefferson Street. Upon contacting the driver, Angel Rayas, 19 years -old from Indio, officers observed a sawed-off shotgun on the rear passenger floorboard. Rayas was taken into custody and booked into the Indio Jail for possession of a deadly weapon. Saturday. August 21, 2010 12:16 AM -- Special Enforcement Team officers conducted a traffic stop at Adams St. and Blackhawk Way. Charles Hann, age 43 of La Quinta, was arrested and booked into the Indio Jail for possession of methamphetamine and drug paraphernalia. Saturday August 21, 2010 4:06 AM -- Officers responded to a possible shooting in the 79800 block of Horseshoe Road. Reports indicated that a red pickup truck had fled the scene. Officers located the truck in the area and conducted a felony stop. After a thorough interview and investigation of all parties involved it was determined that there was no evidence shots had been fired. No arrests were made. •Saturday. August 21, 2010 6:38 AM --Officers responded to Highway I I I and Adams St. in reference to a report of male juveniles pushing shopping carts into the street towards passing vehicles. Officers located two of the three suspects. They were released to their parents and charges will be filed out of custody. Saturday August 21, 2010 11:00 AM --Officers responded to a burglary in the 47200 block of Via Ravena. Unknown suspects entered and ransacked the garage before stealing a vehicle parked in the garage. Saturday, August 21, 2010 11:19 AM -- Officers responded to a burglary in the 78900 block of Highway 111. Maria De Jesus Ponce Aguilar Benavidez De Guadalupe, age 31 of La Quinta, was found to be in possession of stolen property. She was booked into the Indio Jail. Saturday, August 21, 2010 11:37 AM -- Officers responded to a report of a burglary in the 54700 block of Southern Hills. An unknown suspect entered the residence via an unlocked door and removed items from the residence. Saturday. August 21, 2010 8:36 PM -- Officers responded to the 47700 block of Dune Palms reference a domestic disturbance. The suspect, Brenda Zambrano, age 24 of Indio, fled the scene prior to the officers arrival. Sunday. August 22, 2010 3:35 AM -- Officers conducted a vehicle check in the parking lot at Highway 11 and Simon. Cody Lee Sotello, 19 years -old from Redlands, was found passed out outside the driver's door and Kathleen Bennett, 20 years -old from Palm Desert, was found passed out in the passenger seat. Sotello was arrested for DUI (drugs) and possession of a switchblade knife and booked into the Indio Jail. Sunday, August 22, 2010 8:40 AM -- Officers responded to Eisenhower Medical Center in reference to a domestic violence victim. Officers then responded to the 46400 block of Dune Palms and contacted Samuel Cordova - Hernandez, 27 yrs of La Quinta. Cordova-Hemandez was arrested for felony domestic battery. U bJ2 Sunday August 22, 2010 12:26 PM -- Officers responded to the Palm Desert Sheriffs Station to assist with •evidence collection on a victim of an acquaintance sexual assault which occurred at an unknown location in La Quinta. Investigation is continuing. Sunday August 22, 2010 7:00 PM -- Officers responded to the 79200 block of Hwy I I I in reference to two shoplifters being detained by store security. Olivia Leschnick, age 19 of Indio, and Erika Myers, age 19 of La Quinta, were arrested for shoplifting and booked into the Indio Jail. Tuesday August 24, 2010 12:27 PM -- Officers responded to the 77900 block of Lago Drive regarding an intoxicated female in the area. Officers located Moira Llewellyn, age 52 of La Quinta, who was heavily intoxicated and was sitting on the front porch of a neighbor's residence. Moira was booked for public intoxication. Tuesday August 24, 2010 1:37 PM -- Officers responded to the 79100 block of Kaye Court regarding a suicide threat. An adult male made statements indicating his desire to harm himself. Officers spoke with the individual and he admitted to hurting because he was depressed. He was taken to Oasis mental health. Wednesday August 25, 2010 6:55 PM -- Officers responded to a report of a domestic disturbance in the 53100 block of Avenida Obregon. Steven Metzner, 60 years of La Quinta, was arrested and booked for domestic violence. Wednesday August 25, 2010 9:16 PM -- Officers responded to the 79200 block of Highway I I I regarding a male causing a disturbance inside a store. Scott Harkness, 39 years of La Quinta, was arrested for public intoxication and two misdemeanor DUI warrants. Harkness was booked into the jail. Thursday. August 26, 2010 11:33 AM -- Officers responded to an unattended death in the 55600 block of Riviera. An adult male was found deceased in his bedroom. There were no signs of a struggle, foul play, and no signs of trauma. The Coroner's Office responded. Thursday. August 26, 2010 5:14 PM -- Officers responded to a commercial burglary in the 78900 block of Wighway 111. Officers located the suspect Richard Herman, 46 years of Palm Springs, and he was arrested and booked for burglary, felony probation violation and three felony warrants for theft. Friday, August 27, 2010 3:45 PM -- Officers served an arrest warrant in the 43600 block of Salerno Court. Robert Smith III age 21 of La Quinta, was arrested on felony warrants for burglary and possession of a controlled substance. Smith was booked into the Indio Jail. Friday August 27, 2010 9:00 PM -- Officers responded to the 50700 block of Washington Street in reference to a disturbance. Jorge Viveros Perez, age 34 of La Quinta, was found to be in possession of several credit cards including one which returned stolen. Perez was arrested for possession of stolen property and a misdemeanor DUI warrant. Perez was booked into the Indio Jail. Saturday August 28, 2010 2:05 AM -- Officers conducted a traffic stop at Calle Sinaloa and Avenida Rubio. Jacob Pitman was arrested for DUI. During a search of the vehicle, officers located a loaded, stolen .38 caliber revolver. Pitman was booked into the Indio Jail for DUI, possession of a concealed weapon, receiving stolen property, and possession of a loaded firearm. Saturday August 28, 2010 5:15 PM -- Officers responded to the 53700 block of Avenida Diaz in reference to a report of vandalism. Investigation revealed that multiple residences were vandalized spray paint. Monday, August 30, 2010 8:35 AM -- The School Resource Officer (SRO) assigned to Summit High School detained a 17 year old male student who had admitted to using cocaine. The student became violent and threatened to harm himself. The SRO took the juvenile into custody for the juvenile's safety and well-being. During the arrest the officer's I -Phone was stolen. School video surveillance led to the identification of the students involved in the theft of the I -Phone and the recovery of the stolen phone. ANkMonday. August 30 2010 8:50 PM -- Officers responded to the 78300 block of Singing Palms Drive in reference to n unattended death. An 87 years -old male passed away, at home with family members, after a lengthy illness. 693, •Tuesday, August 31 2010 10:14 PM -- Officers responded to the 79200 block of Highway i l l in reference to a report of a possible robbery. Officers arrived at the location but were unable to locate a victim and no victim ever reported a robbery in that area. Tuesday August 31, 2010 10:42 PM -- La Quinta SET officers conducted an occupied vehicle check in the area of Calle Chillon and Avenida Madrid. Matthew Hardin, 18 years of La Quinta, and two juveniles were in the vehicle. Hardin was arrested for possession of a dangerous weapon and booked into the Indio Jail. The two juveniles were issued curfew citations and released to their parents/guardians. • 1] 694 CITY OF LA QUINTA Traffic Services Team Report August 2010 Traffic Services Team Dep. Frederick Dep. Heffley Dep. Wiggs Cpl. Covington Sgt. Walton OC.S.O. Delaney Dep. Reynolds SIGNIFICANT ACTIVITY Overall public roadway collision activity has dropped 22.07% when compared with the same time frame in 2009. When all collision activity is counted, the visitors and residents throughout our city are enjoying a 23.11% collision rate reduction. Alcohol related collision activity has decreased by 50% during August 2010. However, the alcohol related collision rate has increased by 23.53% for the year as compared to the year 2009. Public roadway collision activity occurs during weekdays, with Tuesdays accounting for 50% of the total activity. Traffic collisions occur most often between the daytime hours of 11:00 a.m. through 4:00 p.m. Vehicles traveling at unsafe speeds for the roadway design and unforeseeable hazards remains the primary reason collisions occur within the city of La Quinta. As a result, La Quinta Traffic Services focus their attention toward education and en- forcement of excessive speed and unsafe turning movements. Additionally, more than half of all collisions result from intersection and right-of-way violations during turning movements. Sadly, this trend has accounted for an overall 10% increase in the number of citizens injured and killed upon La Quinta roads. O In keeping with all developing trends, La Quinta Traffic Services constantly shifts its focus to address the leading causes of collisions within the city boundaries. 695 City of La Quinta La Quinta Police Department Monthly Traffic Collisions Report August 2010 Current Month New YTD Last YTD % Change �otal 222 -22.07% T/C - Public Highway 11 173 Fatal Collisions 0 1 0 Number Killed 0 2 0 Injury Collisions 3 41 43 -4.65% Number Injured 4 55 50 10.00% Property Damage 8 131 179 -26.82% Type of Collision Hit & Run 0 26 38 -31.58% Private Property 0 30 42 -28.57% Bicycle Collisions 0 6 12 -50.00% Number Injured - Bicycle Collisions 0 5 7 -28.57% Vehicle vs. Pedestrian 0 0 7 -100.00% Alcohol Involved 1 21 17 23.53% Deports By Taken Patrol 10 152 223 -31.84% Traffic 1 48 43 11.63% Target Team 0 8 2 300.00% 0 0 0 100.00% SRO 0 0 5 100.00% DUTY UNKNOWN 0 0 1 100.00% TOTAL REPORTS 11 203 264 -23.11% Counter Reports % DUI Arrests Investigations Assigned Last YTD This YTD Closed Open Hit and Run Primary Collision Factors Number % Total Auto RIW Violation 4 36.36% Unsafe Speed 3 27.27% Unsafe Lane Change 1 9.09% Traffic Signals and Signs 1 9.09% Turning 1 9.09% wproper ing Under Influence 1 9.09% 696 City of La Quinta La Quinta Police Department Primary Collision Factors vs. Citations • Month: August Year: 2010 • • Type # of TOW PCF Collisions % of Total PCF's # of Total Citations % of Total Citations 1. Excessive Speed 3 27.3% 11 5.9% 2. DUI (Actual) 1 9.1% 0 0.0% 3. Signs and Signals 1 9.1% 14 7.5% 4. Unsafe Turning 1 9.1% 4 2.1% 5. Failure to Yield 4 36.4%u 3 1.6% 6. Child Restraint 0 0.0%u 2 1.1% 7. Safety Belt 0 0.0% 23 12.2% 8. All Other Hazards 1 9.1% 65 34.6% 9. All Non -Hazards 0 0.0% 91 48.4% 10. Parking 0 0.0% 0 0.0% Totals 11 100.0% 188 100.0% Enforcef ent Index " : " Ttis Month Last Mo nth ' % Change 97 191 -49.2% 6y j 02 C Deputy William Fiebig CITY OF LA QUINTA Business District Deputy Report August 2010 SUMMARY OF ACTIVITY Business Management Contacts 10 Investigations 32 Suspects Arrested / Charged 15 SIGNIFICANT ACTIVITY I investigated a check forgery incident stemming from 2006 involving $24,800 in purchased construction equipment. The forged check was cashed at a La Quinta Bank no longer in existence. The suspect in this matter had been undetected until I located him in Federal prison in another state on unrelated charges. Fraud charges will be filed on the suspect. O A suspect entered a major retail store and used a burglary tool to remove and disable the merchandise security sensor. The suspect then grabbed an expensive laptop computer and 698 • exited the store. I identified the suspect by the suspect vehicle license plate information. An arrest warrant was issued for the suspect who resides in both San Bernardino County and Las Vegas, NV. The suspect was arrested in Las Vegas and will be extradited to Riverside County to face charges regarding this incident. A suspect (career criminal) stole merchandise from a local retail store. Due to the lapse in time of when this incident occurred and identification of the suspect, I was able to articulate via case law that the suspect most likely still is in possession of the stolen property. A search warrant was requested by the 909 SET Sergeant regarding this matter and is pending a judge's review and signature. I investigated an incident involving an adult female being harassed by an individual who was using the victim's name inappropriately on a MySpace Internet site. The suspect has been continuously harassing the victim and attempting to locate her via other friends and family members. Charges of stalking and harassment were filed against the suspect and a restraining order is currently being sought in civil court. 1 conducted an investigation of a theft at a Main Street La Quinta restaurant. Various television sets, computers, a cash register, and stereo equipment were stolen from the business. No video is available of this theft since the theft occurred outside in the courtyard. I collected digital images of shoe impressions leading to a back wall and trash receptacle used to gain entry onto the premises. This investigation is continuing. • BUSINESS/COMMUNITY EVENTS I participated in the 2010 National Night Out crime prevention program co -sponsored by the City of La Quinta and Target department stores. The event was held at the Boys and Girls Club and I dressed as "McGruff the Crime Dog'. I had a wonderful time interacting with several hundred youngsters, parents and members of the business community who were in attendance. I completed the La Quinta Bank Robbery Response Plan for all banks within the City of La Quinta. This response plan provides diagrams, photographs, and police response instructions related to how and where to respond in the event of a critical incident at any of banks. This response plan will be disseminated to all patrol officers for use in La Quinta. BUSINESS COMMUNITY SPECIAL PROJECTS Planning ahead, I have developed a second "Shoulder Tap" alcohol decoy program to be implemented in the month of November, 2010. This program is a public compliance program designed to target businesses and individuals who furnish and/or purchase alcohol for minors. Working in partnership with the La Quinta Citizens on Patrol, I have initiated a "Bait Car" crime prevention program throughout the business community. In addition, I have developed a "La Quinta Highway 111 Special Enforcement Saturation Program" targeting the Highway 111 business district. This program relies on heavy saturation of officers on motorcycles, bicycles, • segways, and police card to enforce and investigate criminal violations along the business corridor as well as the Old Town business district. 599 • Deputy Prezell Burgie Deputy Christian Bloomquist Deputy Jason Chancellor CITY OF LA QUINTA Special Enforcement Team August 2010 S.E.T. TEAM Supervising Sgt. Mark Hoyt Summary of Activitv Deputy Joshua Reinbolz Deputy Johnathan Lim Deputy Jesus Borrego Type of Activity Programs # of Incidents Type of Activity lWeapons Recovered # of Incidents 2 Vehicle Checks/Stops I Probation/Parole Searches 22 Pedestrian Checks 41 Arrest Warrants Served 19 Follow-ups 53 Arrests/Filin - Felon 11 Citations Issued F16 Arrests/Filings - Misd. 15 SIGNIFICANT ACTIVITY La Quinta SET officers are working in cooperation with PGA West in an effort to reduce the number of thefts within the community. SET officers have met with community leaders and have developed crime prevention programs designed to combat and resolve the several reported residential burglaries occurring inside the gated community. Officers from the SET team are currently working on suspect leads and conducting operations within the community. With assistance from PGA West security, SET officers are able to conduct covert operations designed to catch the burglars in progress. Officers from La Quinta SET are currently working in partnership with California Department of Fire in response to the series of brush fires in the La Quinta Cove area. Officers have saturated the cove • area on bicycles and Segways during the late nights when the fires are occurring. SET officers are committed to aggressively patrol the Cove and work side -by -side with the CDF Investigators until this threat to community safety has been eliminated. 700 • SET team officers made contact with a suspicious person inside the Dune Palms Mobile Home Park. The subject was observed as he appeared to discard an unknown object after a suspected drug transaction. After contact, officers found that the subject was on California State Parole for narcotic sales. LQ SET responded to the subject's address in the city of Indio and located 28.5 grams of methamphetamine and a 4-foot tall marijuana plant. The suspect was arrested and booked into Indio Jail for possession of methamphetamine for sales and marijuana cultivation. • • Members of La Quinta SET have contacted numerous individuals within the city resulting in multiple arrests for narcotic violations, thefts, and outstanding warrants. SET team officers will continue their aggressive and pro -active efforts to implement community oriented policing principles throughout the city in order to improve the quality of life for those whom we serve. 7pZ r-j L�j • r-I CITY OF LA QUINTA Community Service Officer Report August 2010 C.S.O. Artesia Diaz C.S.O. Thomas Fowler C.S.O. Bridget Delaney (Traffic Services Officer) C.S.O. Lisa Land Summary of Activitv Type of Activity Number of Incidents Burglary Investigations Grand Theft Reports PettyTheft Reports Vandalism/Malicious Mischief Reports 8 Traffic Collision Response 18 Vehicle Code or Parking Citations 20 Abandoned Vehicles Ta2ged/Warning 2 Towed Vehicles 5 Lost or Found Property Reports 1 Stolen Vehicle Report 0 Custodial / Non -Custodial Transport 23 Miscellaneous Calls 39 C 101 Danese Maldonado Volunteer Coordinator CITY OF LA QUINTA Citizens On Patrol Community Policing Office Monthly Volunteer Report August 2010 Cllmmary of dr_tivity Community Policing Office Number Citizens On Patrol Number Monthly Volunteer Hours 169 Traffic Control / Collision 1 Hours Y.T.D. 1,309 Business Checks 173 Hours 4/03 to Present 19,074 Drone Car Operation 3 CPO Monthly Visits 102 Courtesy Notifications 8 CPO Y.T.D. Visits 790 Miscellaneous 3 CPO Visits 4/03 to Present 16,680 Neighborhood Patrol 190 Vacation Checks 182 Patrol Hours 153 Y.T.D. Patrol Hours 948.5 Hours 7/06 to Present 5,429 The established rate for value received for volunteers in the State of California is calculated at $23.29* per hour. The estimated Y.T.D. financial benefit to the La Quinta Police Department and the City of La Quinta totals: $31,786.00 Total savings since 2003: $416,462.00 *Revised from $16.24 per hour as of May 2010. Community Policing Office Volunteers We currently have eleven active office volunteers staffing the Community Policing Office in Old Town. We also have one volunteer in the background process. v Citizens on Patrol Volunteers We currently have eight active COP volunteers, three volunteer candidates in the back- ground process with two new applications anticipated. 703 N C u Officer Kevin Moore CITY OF LA QUINTA Post 503 Explorer Report Aug-10 Post 503 Academy Graduates With Capt. Gregory Pictured above are the Post 503 Explorer Academy graduates for the class of 2010. These Explorers completed a six day academy program that was both physically and mentally demanding. The purpose of academy program is to expose participants to a police academy environment, promote Esprit De Corps, foster leadership potential and develop responsibility among the participants. Pictured from left to right in the photo above, the 2010 academy graduates are: Arturo Gonzalez, Mariah Daily, Isaac Ramirez, Luis Gomez and Maxine Castro. Capt. Raymond Gregory, Chief of Police for the City of La Quinta, demonstrated his appreciation and support of Explorer Post 503 participants by his attendance at the graduation ceremony. Post 503 meetings for the month of August were cancelled due to the 2010 Explorer Academy and to allow team members to spend time with their families and friends prior to the start of the school year. Post 503 advisors hosted and supervised team members at a back to school pool party. The Explorer program offers law enforcement career education for young people 14 years of age (Must have completed 8th grade.) to age 20. Explorer team members must maintain a minimum of a "C' average in their studies in order to participate in the program. additional information, or to apply for membership, call 760-863-8990 and ask for Officer 704 Department Report: • LA U 1, TA P,@LICE Served by the PJverside CouFlM Sheriffs Depart Crime Statistics Summary July -- 2010 Prepared for 7o5 r� L • CJ 10 11 12 13 CITY OF LA QUINTA Crime Com arison -- Jul CRIME July July YTD 2010 YTD 2009 2010 2009 AGGRAVATED ASSAULTS 3 2 26 34 BURGLARY 38 54 276 305 BURGLARY - VEHICLE 12 27 112 157 DOMESTIC VIOLENCE 19 15 114 105 HOMICIDE 0 0 1 1 NARCOTICS VIOLATIONS 15 9 145 156 ROBBERY 2 2 12 15 ROBBERY - CAR JACKING 0 0 0 0 SEX CRIME FELONY 1 5 26 39 SEX CRIME MISDEMEANOR 0 1 2 16 SIMPLEASSAULTS 6 2 39 44 THEFT 63 60 428 467 VEHICLE THEFT 4 7 38 55 CITY OF LA QUINTA Average Response Time July 2010 TYPE OF CALL RESPONSE TIME (MINUTES NUMBER OF INCIDENTS EMERGENCY 10•4 1 ROUTINE 7.46 1,200 . Data from Riverside Co. Sheriffs Department Data Warehouse, Average Response Time Report. 106 • • Crime Distribution Table Jul-10 % of Total Jul-09 % of Total 1 AGGRAVATED ASSAULTS 3 1.84% 2 1.09% 2 BURGLARY 38 23.31% 54 29.35% 3 BURGLARY -VEHICLE 12 7.36% 27 14.67% 4 DOMESTIC VIOLENCE 19 11.66% 15 8.15% 5 HOMICIDE 0 0.00% 0 0.00% 6 NARCOTICS VIOLATIONS 15 9.20% 9 4.89% 7 ROBBERY 2 1.23% 2 1.09% 8 ROBBERY - CAR JACKING 0 0.00% 0 0.00% 9 SEX CRIME FELONY 1 0.61% 5 2.72% 10 SEX CRIME MISDEMEANOR 0 0.00% 1 0.54% 11 SIMPLE ASSAULTS 6 3.68% 2 1.09% 12 THEFT 63 38.65% 60 32.61% 13 VEHICLE THEFT 4 2.45% 7 3.80% Total 163 98.16% 184 98.91% CITY OF LA QUINTA July 2010 Crime Di tnbution 70 60 50 40 30 1 15 20 12 — ----6 10 3 -1-0 0 a ace w c w <c <o o x 0 <z 'A a 0> 0 0 a < �_ ra m y°J r c7 m a� >a >< 0 x0 m a� �° �°' m o� mx c 9 C- �< r a �r ra zrn �"� o -30 �m o� r� -< �w mz rr z� o > y -707 • Month to Month Crime Comparison - July 70 60 60 54 Oluly 2010 50 — 40 38 0 ]uly 2009 30 27 19 20 I 1 1S !_ q —4 1 10 32 I 00 22 00 11 01 2 0 L7 A mA �'j � rA QJ 9C0 rx �m a, r x om r o a A y Year to Date Come Conganson -July 500 450 400 350 0 YTD 2010 300 250 0 YTD 2009 200 I50 00 SO 0 0 0 rx n' 42 SOS 7 14�56 —tL -+f40 3853 634 I I j �39 16 3944 i5—a 0 T 706 Month to Month Calls for Service Comparison July 2010 I7 Jul-10 11 Jul-09 3,000 2,677 2,000 1,000 — 0 Total Non -Criminal Criminal • Year to Date Calls for Service Comparison 25,000 �$ y 20,000 .1-85 O YTD 2010 15,000 a YTD 2009 10,036 10,000 — , s 5,000 1 0 Total Non-Crimnal Criminal • ,,... 0109