Loading...
2010 10 11 CSCF � / F,y OF THF'� COMMUNITY SERVICES COMMISSION AGENDA CITY HALL STUDY SESSION ROOM 78-495 Calle Tampico La Quinta, CA 92253 Regular Meeting Mondav, October 11, 2010 - 5:30 P.M. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call PUBLIC COMMENT At this time, members of the public may address the Commission on any matter not listed on the agenda. Please complete a Request to Speak form and limit your comments to three minutes. CONFIRMATION OF AGENDA PRESENTATIONS None. APPROVAL OF MINUTES 1. September 13, 2010 Minutes CONSENT CALENDAR — None. NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. BUSINESS SESSION 1. Consideration of an Art in Public Places Strategic Plan STUDY SESSION 1. Discussion of Joint Meeting Items for November 9, 2010 Community Services Commission Agenda DEPARTMENT REPORTS 1. Department Report for September 2010 2. Update of Playground Safety Inspection Report COMMISSIONER ITEMS 1. Report from Commissioners Regarding Meetings Attended 2. Calendar of Monthly Events PUBLIC HEARING — None. ADJOURNMENT A Regular meeting of the Community Services Commission will be held on November 8, 2010, commencing at 5:30 p.m. at the La Quinta Study Session Room, 78-495 Calle Tampico, La Quinta, CA 92253. PUBLIC NOTICES The La Quinta Study Session Room is handicapped accessible. If special equipment is needed for the hearing impaired, please call the Community Services Department at 777-7156, twenty-four (24) hours in advance of the meeting and accommodations will be made. Any writings or documents provided to a majority of the Community Services Commission regarding any item on this agenda will be made available for public inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico, La Quinta, CA 92253, during normal business hours. Community Services Commission Agenda 2 APPROVAL OF MINUTES: 1 COMMUNITY SERVICES COMMISSION MINUTES September 13, 2010 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 5:30 p.m. by Commissioner Lawrence. Commissioner Leidner led the Pledge of Allegiance. PRESENT: Commissioners Blakeley, Engel, Lawrence, and Leidner ABSENT: Commissioner Fitzpatrick STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett, Golf & Parks Manager; Angela Guereque, Senior Secretary PUBLIC COMMENT — NONE. CONFIRMATION OF AGENDA Motion - It was moved by Commissioners Leidner/Engel to confirm the agenda. Motion carried unanimously. PRESENTATIONS 1. Old Town Artisan Studio Lin Garretson spoke about the mission and efforts of the non-profit organization. Commissioner Blakeley asked if the Studio receives revenue from other sources than the City. Ms. Garretson stated the Studio holds fundraisers and also has fee based classes. APPROVAL OF MINUTES 1. Approval of July 12, 2010 Minutes Motion — It was moved by Commissioners Leidner/Blakeley to approve the minutes as submitted. Motion carried unanimously. CONSENT CALENDAR - None. 3 Community Services Commission Minutes Septemt>er 13, 2010 2 SINESS SESSION 1. Consideration of Commission Meeting Dates Director Hylton presented the staff report. Motion — It was moved by Commissioners Blakeley/Engel to approve the Community Services Commission meeting dates as submitted. Motion carried unanimously. 2. Consideration of Artist Appreciation Day Program Director Hylton presented the staff report. Commissioners Blakeley/Lawrence volunteered. Motion — It was moved by Commissioners Leidner/Engel to assign Commissioners Blakeley/Lawrence to participate in the Artist Appreciation Day Program. Motion carried unanimously. 3. Consideration of Final Designs for Signal Boxes at Various Locations by Artist Maria Hunt Director Hylton presented the staff report. Maria Hunt presented her proposals to the Commission. Commissioner Blakeley asked if different ethnicities could be shown with the children painted on the boxes. Ms. Hunt said that any changes can be made. Commissioner Leidner stated a concern with the shadowing of the children. Motion — It was moved by Commissioners Blakeley/Leidner to recommend Maria Hunt to design and paint the signal and electrical boxes for City Council consideration after adding a leash to the dog at the dog park, changing the shadowing on the children, and put shorts on the golfer. Motion carried unanimously. STUDY SESSION — None. DEPARTMENT REPORTS 1. Department Report for July 2010 n Community Services Commission Minum,3 3- Sepzember 13, 2010 2. Department Report for August 2010 3. Park Updates and Capital Repair Projects Mr. Howlett presented the staff report. COMMISSIONER ITEMS 1. Report from Commissioners Regarding Meetings Attended. 2. Calendar of Monthly Events PUBLIC HEARING — None. OPEN DISCUSSION ADJOURNMENT It was moved by Commissioners Leidner/Engel to adjourn the Community Services Commission meeting at 6:38 p.m. Motion carried unanimously. NEXT MEETING INFORMATION: A Regular Meeting of the Community Services Commission to be held on October 11, 2010 commencing at 5:30 p.m. in the City of La Quinta Study Session Room, 78-495 Calle Tampico, La Quinta, CA 92253. Submitted by: W I ��� `ill V , 0� � (,✓,`e'j/P l' �-LQ gela Guereque U Community Services Senior Secretary AGENDA CATEGORY: COMMISSION MEETING DATE: October 1 1 , 2010 BUSINESS SESSION: -I- CONSENT CALENDAR: ITEM TITLE: Consideration of an Art in Public Places Strategic Plan Update STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: As deemed appropriate by the Community Services Commission. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Community Service Department has prepared an analysis and recommendations for an update to the Art in Public Places Program Strategic Plan originally approved by the Community Services Commission on December 7, 2007. The recommendations were a result of the information gleaned from community input, the analysis of the Art in Public Places recordkeeping, and the current condition, location and diversity of the art work and artists. Topics in this report include: • Purpose of the Program • Current Inventory of the collection • Art Acquisition • Preventative Maintenance and Upkeep • Funding the Program • Recommendations • Locations and map The information has been shared with the La Quinta Arts Foundation and the Palm Desert Art in Public Places Manager to obtain additional feedback regarding the Art in Public Places Program and the Civic Center Art Purchases which are purchased at the Festival annually. The report also includes specific topics such as De -accessioning Artwork, Art on Loan, and Art Donations to the City. If this report is recommended for approval it will be taken to the City Council in the near future. ALTERNATIVES: 1. Recommend the Art in Public Places Program Strategic Plan Update for 2010- 201 1; or 2. Do not recommend the Art in Public Places Program Strategic Plan for 2010- 2011; or 3. Provide staff with alternate direction. RespectfVIly Submitted 1 n Edie Hylton Community Services Director Attachment: 1. Strategic Plan Update 2010-2011 7 ATTACHMENT 1 L3 cv %Wa GEM of the DESERT -- �F; T IN �U � LIC PLACES aF;OGF';AM 1F:,ATE(�IC f"EAN �J^ \; .fit '{ �} • • 'M7 � �`,�"".-. c 41, 7r Wit t C'. y V Ll� � {Y E-3 PURPOSE OF THE PROGRAM Closely following state guidelines, the Art in Public Places (APP) program was established in 1990 by the La Quinta City Council. The City Council has a strong commitment to balance development with cultural and artistic enhancements. In a recent community survey, cultural arts ranked in the top 5 elements valued among city residents. Public art is one method of ensuring the visual experience of La Quinta is rich with cultural, environmental, and artistic beauty. The purpose of the strategic plan is to provide direction for the following: • Review the inventory of all art pieces including APP, Civic Center Art Purchases, art donations, and art on loan to the City. • Examine maintenance levels and address preventative and ongoing maintenance needs for public art. • Address the diversity of art and artists within the APP program. • Address the potential for future public art locations and recommend new art placement. • Identify ideas for the enhancement of art on a temporary and permanent basis. • Seek public input regarding suggestions and improvements to the APP program from a variety of stakeholders including the Community Services Commission, La Quinta Arts Foundation, local artists, developers, and residents. • Seek new ways to promote the APP program to residents and visitors. "Sun and Moonbeam" by Louis De Martino 0 CURRENT INVENTORY Art in Public Places (APP) The City has spent over $2.5 million to purchase art. The City has over thirty-five pieces "Desert Scene" by Marcia Gibbons Artist Title Type of Art Location Andre Blanche Historical Mural Mural Museum Patricia Borum Andalusian Rider & Horse Bronze Sculpture Andalusia Boss Graphics Mascot Mural Mural La Quinta High School Larry & Nancy Cush Triptych Mural Landscape Mural Mural Mural Old Town Carmel Bldg Old Town Los Altos Bldg Aedywn Darroll Walk Through Rainbow Sculpture Fritz Burns Park Alber De Matteis Dances with Landscape In-between Earth and Sky Gateway to the Desert Mosaics Spray Towers Gates Fritz Burns Park Fritz Burns Park Fritz Burns Park Louis De Martino Sun and Moonbeam Bronze Sculpture Civic Center Campus Felicia Cahuilla Family Bronze Sculpture Point Happy Art Fernandez Bus Stop Shelters Bus Shelter Panels Various Bus Stops on Hwy 111 Jeffery Fowler/Eric Thorson Eagles Bronze Sculpture Lowe's Marcia Gibbons Desert Scene Mosaic Mural La Quinta Car Wash Terri Hayes Bear Creek Fish Trap Sculpture Madero/Tecate Rest Stop Roger Hopkins Desert Dolmen Stone Sculpture Washington/Lake La Quinta 10 Julie Ann Designs Signal & Electrical Boxes Paintings La Quinta Village John Kennedy Solitude Bronze Sculpture Senior Center Peter Ladochy Native American Themes Mosaics Civic Center Campus Mark Leichliter Dedication, Courage, Honor Stone Sculpture Civic Center Campus Ray Lopez Monuments Entrance Monuments Washington/Hwy 111 Jefferson/Hwy. 111 Ray Lopez/Manuel Mendoza Fountain Fountain La Quinta Court Marvin Investments Village Bell Mission Bell Old Town La Quinta Juan & Patricia Navarette Bridge Railings Metal Sculpture & Bronze Sculptures Washington Street, Jefferson Street, and Eisenhower Drive Bridges SCRAP Gallery Four Seasons Panels Paintings LQ Library Susan Smith Historic La Quinta Mural Senior Center David Spellerberg Freedom and Romance Bronze Sculptures Griffin Ranch Sandy Swan Bronze Relief Map Animal Tracks Bronze Sculpture Animal Tracks Civic Center Campus Civic Center Campus Peter Urbon Obelisks Obelisks City Street Markers Ric Vigallon Walk Through Rainbow (Addition) Sculpture Fritz Burns Park Bill Ware The Don Acknowledgment Areas Horses Running Free Enjoy the Ride Bus Stop Metal Sculpture Bronze Sculpture Aluminum Sculpture Sculpture/Panels Rancho La Quinta Civic Center Campus Desert Club/Tampico LQ Library i 1S � V ' Pro 1Er "Walk Through Rainbow Addition" by Ric 11 Civic Center Art Purchases: The City of La Quinta has been a tremendous supporter of the La Quinta Arts Festival since its inception in 1988. The La Quinta Arts Festival is considered an event that strengthens the City's cultural and artistic heritage and as such the City contributes annually to sponsor it and provides both Civic Center Campus and adjacent facilities. The City also purchases art pieces to place in public facilities. The City buildings are filled with pieces from all over the world that exemplifies the high quality of art work available at this nationally recognized Art Festival. Art pieces are currently located in City Hall, the Senior Center, Library, and the Museum. "Box Canyon" by Dennis Kohn Artist Title Type of Art Location Cathra-Anne Barker Altered States/ Cirque Vases City Hall H. Andre Blanche Desert Escape Painting City Hall Joanne Casey Mountain View Fiber Art LO Library Dan Cautrell Agreement #2, Parable #2, Parable #12, Attitudes of Displace Prints City Hall Mario Cespedes Beginning the Day Profile of Indian Woman Paintings City Hall Zeny Cieslikowski Bouganvilla, Door & Lamp, La Quinta View Photographs City Hall James Danis Bird, Doorway, Heavenly Council Photographs City Hall Dave Davis Cut from the Same Stone Baskets City Hall Marilyn Endres Czechoslovakian bead bowl Segmented wood vessels LQ Library Robert Ferguson La Quinta Bell Tower Oil Painting LQ Library Terry Ferguson/Babu Our Family of Six Bronze Sculpture City Hall Susan Fox Blue Iris, Night Blooming Cereus, Magnolia V Painting City Hall Gudman/Slaughter Studio The Couple Sculpture City Hall Courtyard Russell Jacques Rather Deco Sculpture City Hall Snake Jagger Thunderbolt Painting City Hall Brian Keller The Approach Painting City Hall Mark Kerckhoff Desert Canyon Wash Painting City Hall Dennis Kohn Mario's Kitchen Photo Collage City Hall Ann Le Rose IStone to Stone Bronze Sculpture La Quinta Park 12 Laurent Martres Zen Yucca Photography LQ Library Toby Mercer Opening Up Matboard Design City Hall Judith Moore -Knapp Cactus Flowers Painting City Hall Dexter Mugford Garden of Anazasi Sculpture City Hall Leo Posillico Family Portrait Serigraph City Hall Steve Reiman Lizards Wilderness Totem Sculptures City Hall Entrance John Matthew Richen Eagle Mystic Flight Sculpture City Hall Bill Roach California Valley Quail with Desert Plants Painting City Hall Robert Rohm Sedona Sunset Chamise in Bloom Paintings City Hall Joseph Salamon Quiet La Quinta Desert Watch Paintings City Hall Marilyn Salamon Chumash Cave Mirage Batik City Hall Jon Seeman Balancing Forms Sculpture City Hall Courtyard Lori Slater Dune Flowers Painting City Hall Ric Vigallon Mountain Lion Palm Trees Road Runner Coyote Metal art pieces LQ Library John Weidenhammer Untitled Painting City Hall Yachiyo Beck Lavender Art in the Valley Teal Blue Mist in the Valley Watercolor Paintings LQ Library Destiny Allison Time Stream II Sculpture Village Roundabout Damien Jones Flowing Presence Sculpture Civic Center Entry Andrew Carson Color Swirl Sculpture LQ Library Dennis Kohn Box Canyon Photography LQ Library Justin Coopersmith Triple Treat Painting LQ Library Michael Leu Kitty Fuzzy A to Z Painting LQ Library "Garden of Anazasi" by Dexter Mugford 13 Donations La Quinta has several art pieces that have been donated or partially funded by groups within the City. "The Spirit of La Quinta" located at the Civic Center entrance was donated in part by the La Quinta Rotary Club in 2002. This art piece created by John Kennedy has become an area that acknowledges the "Pillars of the Community," a program established by the City which honors those individuals that have made significant contributions to the City. "The Spirit of La Quinta" by John Kennedy The Friends of the Senior Center also contributed to the City's public art collection by commissioning a historic mural painted on the stage at the Senior Center. The Library has a lithograph donated in honor of Claire Pyle, a reading specialist, titled "Napping in the Masai" by Doni Kendig and a "handmade Crossword Quilt donated by Santa Rosa Readers Book Club. In 2010, the Friends of the Library contributed to mural panels in the Children's section of the library. These panels were designed and made by youth in La Quinta under the leadership of the S.C.R.A.P. Gallery using recycled materials. The La Quinta Historical Society also contributed to the mural on La Quinta history placed in the multipurpose room of the Museum. p000<I ,.. i "Four Seasons Panels" by the S.C.R.A.P. Gallery El 14 ART ACQUISITION The Public Process The majority of the public art pieces that are located on city owned properties have been acquired through a competitive selection process. A request for proposals is distributed through public art resources that reach artists. The submitted proposals and renderings are then provided to the Community Services Commission which reviews them and interviews the artists. The Community Services Commission makes a recommendation for an artist(s) to be sent to the City Council for consideration and approval. If approved, the artist(s) is then placed under contract with the City to create the art piece. r r21 , " -- 7r. 7 L r j DEDICATION "Dedication, Courage, Honor" COURAGE by Mark Leichliter "'.-5' �% , ,r_ ,'• I. HONOR. i J ° 1 j Projects acquired through this public process are the artistic panels in the custom bus stops along Highway 111; the bridge railings on Washington Street, Eisenhower Drive, and Jefferson Street; Library bus stop on Calle Tampico adjacent to the Library, and the newly completed signal boxes painted in the Village. Projects are on display in Fritz Burns Park, La Quinta Park, the Cove Oasis, City Hall, Civic Center Campus, Senior Center, Library, and the Museum. Providing public art through the City affords residents and tourists the opportunity to view the artwork along the City's major corridors. "Traffic Signal Boxes" by Julie Ann Designs An in Public Places in Partnership with development "Mural at Old Town" by Larry and Nancy Cush r Local developers have the opportunity to integrate public art into or adjacent to their residential or commercial projects. Since the inception of the program developers have worked with the City to integrate placement of public art in public right-of-ways for the public to view and enjoy. In this process the developer works in conjunction with the City to bring forth an artist that would complement the new development. The developer then could request fee credits to purchase the APP or the APP program could fund the artwork up to the cost of the fees paid by the developer. Either way this allows public art to be placed throughout the community and add artistic elements to new development. Recently, the La Quinta Arts Foundation updated their website to include a broader listing of artists to be included in an Artist's Registry. This listing allows City staff and developers the opportunity to access artists that are in the Festival and other smaller events provided by the Foundation. The registry also includes artists that have participated in public art programs and artists that only want to be included in the registry. "Horses Running Free" By William Ware 16 Art acquired through a partnership with developers includes "Don" at Rancho La Quinta; "Running Free" at Embassy Suites Hotel; "Desert Dolman" at Amore Restaurant; "Desert Mural" at the La Quinta Car Wash; "Cahuilla Family" at Point Happy Shopping Center; "Fountains" at La Quinta Court adjacent to LG's restaurant; "Eagles" at Lowes (formerly Eagle Hardware); "Desert Mural" and "Old Town" Triptych Murals, Mission Bell Tower at Old Town; "Freedom and Romance" at Griffin Ranch; "Andalusian Rider and Horse" at Andalusia; and "Portal of Poppies" at Plaza Calle Tampico. a"- "Andalusian Rider & Horse" by Patricia Borum "Cahuilla Family" By Felicia I PREVENTATIVE MAINTENANCE AND UPKEEP The City has established a preventative maintenance program that addresses its public art. At the time art is accepted by the City, artists are to provide the City with directions for the appropriate ongoing maintenance for each piece. If repairs are needed, the City will coordinate and communicate with the artist to repair the piece. Each year the staff should evaluate the public art and establish priorities for repair. The ongoing maintenance is part of the annual budget and planned for as the collection expands. Several pieces on commercial and residential properties are the responsibility of the developer. If the City notices that pieces are not being properly maintained, staff will notify the developer to address the issue. The preventative maintenance program includes the following elements: • Examine each piece of art on a regular basis and provide staff with an evaluation and photographs of each piece indicating needed maintenance or repair. • Review the suggested care by the artist and provide the needed preventative maintenance (Waxing bronzes, grouting and resealing tiles, cleaning stains, repainting bases, etc.). • Remove graffiti from art as quickly and carefully as possible without damage to the piece. • Prioritize and list needed repairs to be completed in a timely basis. Check lighting and the adjacent materials surrounding the art piece to assure that nothing is affecting the quality of the art. Sprinklers and fountains should be checked to make sure that water is not spraying the art unless it is designed to do so. Bases and areas around the art work should be kept in good condition and not be allowed to deteriorate. De -accession Artwork acquired with expenditures from the Art in Public Places fund shall be the property of the City and maintained by the City. The City may dispose of artwork at its discretion, subject to the agreement with artists or otherwise relating to any specific artwork. The artworks acquired and installed by a developer, the artwork will be the property of the project applicant, except to the extent that the City has rights in or to the display of the artwork. Artwork acquired by the project applicant in lieu of a fee may be donated to the City and maintained by the City. in FUNDING THE PROGRAM The APP program is funded through development fees paid to the City for residential and commercial development. Municipal Code 2.65.090 was approved by City Council requiring all residential projects pay '/4 of one percent of the project costs in excess of two hundred thousand dollars or a no less than twenty dollars. Commercial, industrial and non residential projects pay '/2 of one percent of the project costs or no less than twenty dollars. "Time Stream II" by Destiny Allison In lieu of paying the development fee, applicants may also acquire and install art on or near the project site. As a guide, the cost of such artwork should approximate the fee that would be paid by the applicant. The applicant can then receive a fee credit or art in public places funding for the cost of the art work. "The Don" by William Ware 19 RECOMMENDATIONS The locations of public art are generally dispersed throughout the City. Many pieces are located at the Civic Center Campus and at public facilities. There are also a number of art pieces in north La Quinta along Highway 111 and major corridors such as Jefferson Street and Washington Street which are integrated into everyday living such as bus stops, art projects adjacent to private developments, and bridge railings. SilverRock Resort, with the future golf course clubhouse, boutique hotel, and resort hotel, will also provide opportunities for public art. This 525-acre site is planned for two high end public golf courses and several hotel sites that will bring tourists to the City. This development provides a beautiful landscape that could be enhanced with public art. The SilverRock Resort and Clubhouse should be considered for the addition of public art. The La Quinta Museum will be a good location for future public art projects. A historical mural is completed at the La Quinta Museum by artist Andre Blanche. The La Quinta Museum provides space for additional temporary public art on display and traveling exhibits. The City may want to consider a more active approach and have art displays as a regular activity in the appropriate spaces at the Museum. The exhibit halls and classrooms could serve to provide space for this to occur. The La Quinta Museum has been used for several art exhibits including the Paris in Plein Air, Tantalizing Teapots, and the On Earth to Stay-Cahuilla Indian Basket exhibit. The La Quinta Museum in collaboration with the La Quinta Arts Foundation and La Quinta Historical Society provide cultural exhibits and programming to the public at this facility. An "Artist Registry" is being developed that includes a variety of artists and mediums for the City to use and to provide to developers. This information will be available at the Community Services counter and on the website. This Registry in collaboration with the La Quinta Arts Foundation and numerous artists, both local and across America, will be located on the LQAF.com website. The City should consider continued involvement from the art community utilizing the La Quinta Arts Foundation and other local and regional resources to assist the Community Services Department and provide support to the staff in the operation and maintenance of the program. A non-profit such as the La Quinta Arts Foundation may consider this as part of an agreement in conjunction with the La Quinta Arts Foundation Festival with the City. Independent art consultants are also used to provide support services for such issues as maintenance concerns and appraisals. Staff has worked with the La Quinta Arts Foundation on a variety of events and projects at the Museum and the Campus and should continue working together to promote and develop programs and services that enhance public art and culture to the community. City staff will work in collaboration with non -profits to promote art and culture including, but not limited to, the La Quinta Arts Foundation, Old Town Artisans Studio, Friends of the Library, and Desert Recreation District and will promote cultural programs at the La Quinta Library, Museum, Civic Center Campus, and La Quinta Park. 20 Continue working with the Community Services Commission, La Quinta High School, and other community groups in the development and promotion of an Artists Appreciation Day. Consider purchasing art that is made by La Quinta artists that are recognized in the Arts Acknowledgement Area in Civic Center Campus. Encourage emerging artists to apply for Art in Public Places projects to obtain new and diverse art work and an array of artistic styles. Update the Art in Public Places Map to keep the information and acquisitions updated for the residents. Keep this map on the City website and downloadable so it is easily available to interested residents and tourists. Consider additional public art in the northern portion of the City, working with developers to increase the public art opportunities. Locations in the northern portion of the City should be identified. 21 Public Art Surrounds You in La Quints Art. It's everywhere you look in La Quinta - in places you realize, and some you may not. The City of La Quints has a strong commitment to preserve the areas I unique character and to balance development with artistic enhancement. That's why the City established the Art in Public Places Program. Ir Art in Public Places Program La Quints has become a mecca flourishing in recreation, resort, housing and economic and business development. Art has played an important role in the w creation of character and image in the City of La Quinn - The Art in Public Places program plays an integral role as La Quints grows and continues to be enhanced. � i1 Public Aft is one method of ensuring that the visual experience of the City is rich with the baame of cultural, environmental and artistic beauty. 1, Art in Everyday Life Many public art pieces are recognizable throughout the City, but there are several that are pan of everyday life in J La Quinta that might surprise you. For example, the mural on the La Quints Car Wash - known as Desert Mural by Marcia Gibbons and students from La Quinn High School -is public artwork. Even daily chores and errands are �/� AORIZ11, more enjoyable when yotire greeted with interesting r3U �l artwork The bus stops along Hwy f l l have artistic panels integrated into the design. a " 4 What about art in the park? For a City that's rich with the arts and culture- absolutely. The City's goal of making am part of our everyday lives is apparent in even some of the e. most unexpected places. l 1 Civic Center Art Purchases y � O Another faction of the An in Public Places is the Civic lvl , Center Art Purchase Nogram, which began in 1988. This program involves the purchase of an pieces from the to ;:T� •L'.g' Quints Arts Festival o enhance the Civic Center facilities. 7, 7 , ,r i KI 22 11 Jrce V�rAnr, r 0 7 `;b 23 E, i db G'D 6b Cal le Tampico S i N � po G o C r a C � o � " 1 > W d 3 CN—G[MgIFpFSFFI— ,11 C 4. Miles AVo _ a O o Westward No Dr N I E i HWY III Avenue 48'i ' g a Avenue 54 m c 'o 'w io u CITY OF LA QU(NTA AnT In rUDLIC iLI i-! 1. Entrance Monuments 2. Cahulla Family ® Happy Point 3. Desert Scene @ La Quinta Car Wash 4. La Quinta High School Mascot Mural S. La Quints Court Fountains 6. Eagles@Latye's Hardriare 7. Desert Dolmen @ Amore Restaurant 8. Don@Ranchola Quinta 9. Bridge Railings: (Washington Street, ElsenbomrOrNo, and JaflwwnStmt(2)) 10. Chic Center Campus: Spirit of La Quinta; Bronze Relief map; Native American Theme Mosaics; Native AnimalTrackr, LaQuinta Mountain Ranges; Dedication, Courage, and Honar, Sun and Moonbeam 11. Senior Center. Solitude 1 Historical La Quinta Mural 12. Running Free @ Embassy Suites 13. Fri t Burns Park: Dances with Landscapes Mosaics; Gateway to the Desert; In-benmm Earth & Sky Spcay7maerr Walk through Arch Sculpture 14. Fish Trap with Bear @Cave Oasis 15. Old Town la Qdnta: Village Bell Tile Murals I& Enjoythe Ride Bus Stop 17. Time Stream 11 @ Village Roundabout 18. Historic Moral @La Quinta Museum 19. Freedom @GdNm Ranch 20. Andalusian Ham and Rider @ Andalusia 21. Portal of Poppies ai 22. Four Seasons Mural@ La Quinta Library 23. Signal Bums by Julie Kirk 24. Signal Botes by Maria Hunt For nave imoraati m .¢gaming An In Prblk %ams plaaw mmact the rsaaonily senim ogmnaem Ir6al nrr09a orih¢Cmy L'JpisHe rrnr:l�-•4c -" . n 23 La Quinta, California Community Services Master Plan Executive Summary Recommendations and Action Plar May 2007 The complete Master Plan document is available from the City of La Qulnta at www.La-Quhrta.org MCI Quinta, California CommunityFSeruiees-Master Plan E•xeeutiue Summary May 2007 ` 4 4Qumrw AGENDA CATEGORY: BUSINESS SESSION: COMMISSION MEETING DATE: October 1 1 , 2010 CONSENT CALENDAR: _ ITEM TITLE: Discussion of Joint Meeting Items for STUDY SESSION: -I- November 9, 2010 PUBLIC HEARING: RECOMMENDATION: As deemed appropriate by the Community Services Commission. BACKGROUND AND OVERVIEW: The purpose of this report is to identify several discussion items for the City Council and Community Services Commission Joint Meeting to be held November 9, 2010. The following topics have been reviewed by the Community Services Commission and are part of the recommendations of the Community Services Master Plan Executive Summary (Attachment 1). Facility Space for Fitness and Wellness Programs As the City has grown, the Senior Center and Fitness Center have continued to experience an increase in participation. Communication with residents has identified the need for more fitness and health related programs and a larger fitness workout area. The expansion of the Senior Center is in the Capital Improvement Program as a future project. The La Quinta Fitness center has over 450 members, many of which are senior citizens. At last year's Joint Meeting the City Council requested staff work with the Desert Recreation District to utilize the space at the La Quinta Community Center. City staff has made multiple attempts to encourage the use of this facility as a fitness facility. Staff continues to work toward creating a partnership to utilize the facility for this purpose. Future Land Acquisition for Sports Fields The Community Services Commission would like the City Council to continue their efforts toward the purchase of property for future sports fields. A forty (40) acre site is desired for the future growth and demands for sports activities. A joint project with other cities may be a consideration since most sports associations and families are not concerned with city boundaries as much availability of fields. Joint acquisition and shared maintenance may be a long term solution to this issue. 24 Support for the Whitewater Channel Trail Development The approved Community Services Master Plan outlines the public interest in off -road trail corridors for biking and walking. A detailed design plan is being completed by the Planning Department to identify the scope of work and the costs associated with this project. Staff plans to seek potential grants to fund the project and encourages the City Council to support these efforts. Sports Fields and Playgrounds The Community Services Commission would like to express thanks for the support of park projects including the Sports Complex Renovation and the Colonel Paige Sports Lighting projects. Playgrounds at Fritz Burns, Adams, and Seasons Park have also been recently completed and are being used by the children of La Quinta. Off Leash Dog Parks at Pioneer Park and Seasons Park The Commission and staff would like to thank the City Council for capital funding support for the dog parks to be built at Seasons Park (retention basin) and the expansion at Pioneer Park and look forward to their completion this winter. Support for Cultural and Historic Programs The Community Services Commission wants to thank the City Council for their ongoing support of the Art in Public Places Program as well as other cultural programs and activities offered in the City. The continued support of the La Quinta Arts Foundation, Old Town Artisans Studio, and the La Quinta His Society enhances the cultural and historical programming available to residents and visitors. ALTERNATIVES: As deemed appropriate by the Community Services Commission. Respe tfully Submitted Edie Hylton Community Services Director Attachment: 1. Executive Summary 25 DEPARTMENT REPORT: 1 '= s Fy of rKEO TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services DirectoOl DATE: October 19, 2010 SUBJECT: Community Services Department Report for September 2010 Upcoming events of the Community Services Department for November 2010: Computers Photoshop Elements, Senior Center Photos to Art, Senior Center Dance *Line Dancing *Tap Troubles Away *Swing/Latin Fusion Ballet/Tap 4-6 yrs, La Quinta High School Ballet/Tap 7-10 yrs, La Quinta High School Ballet/Jazz 4-6 yrs, La Quinta High School Ballet/Jazz 7-10 yrs, La Quinta High School Exercise & Fitness *Morning Workout *Mat Pilates *Yoga for Health *Tai Chi for Health Yoga AM, Library Yoga PM, Museum Pilates, Resistance Training & Simple Yoga, Senior Center Jazzercise, Senior Center Zumba, Senior Center Tai Chi Qi Gong, Fitness Center Walking Equals Long Life (W.E.L.L.), La Quinta Park Free Programs *Quilters *Life Experience *Woodcarvers Free Lecture Series Neuropathy, Senior Center Leisure Enrichment Acrylic Landscape Painting 18 & up, Senior Center Sports Tae Kwon Do, Senior Center USMA Mixed Martial Arts, B&G Club 28 Tennis Lessons for Children & Adults Special Events *Thanksgiving Luncheon *Dinner & Dance Veterans Tribute, Civic Center Campus Trails Day, La Quinta Cove Special Interest *Creative Photography *Watercolor *Sketching and Drawing *Ceramics *Hooked on Loops *Beginning Ukulele *Senior Center class or activity 29 Community Services Program Report for September 2010 2010 2009 2010 2009 Participants Participants Variance Meetings Meetings Leisure Classes Tai Chi Qi Gong 4 8 -4 9 9 Fighting For Fitness 15 0 15 6 0 Zumba 22 21 1 9 9 Yoga - Morning 12 0 12 4 0 Ballet/ Jazz 3 6 -3 3 6 Ballet/ Tap 91 8 1 3 8 Hawaiian Hula 6 0 6 3 0 Elements - Beg. 4 0 4 4 0 Computers - Beg. 7 6 1 3 3 Guitar - Beg. 5 12 -7 4 4 Dance, Play, & Pretend 5 3 2 3 3 Jazzercise 12 13 -1 8 12 Core Workout 6 8 2 9 9 Totals 110 85 25 68 63 2010 2009 2010 2009 Participants I Participants Variance Meetings Meetings Special Events Moonlight Movies in Old Town 125 0 125 1 0 Kids Day Event at Fritz Bums Park 100 0 100 1 0 San Diego Padres Excursion 40 0 40 1 0 LA Angels of Anaheim Excursion 22 0 22 1 0 Totals 287 01 287 4 0 2010 2009 2010 2009 Participants I Participants Variance Meetings Meetings Sports & Fitness Center Open Gym Basketball 95 147 -52 13 18 Open Gym Volleyball 82 55 27 5 4 Fitness Center 658 764 -106 26 26 Junior Basketball Clinic 20 40 -20 1 1 Disc Golf Clinic & Tournament 30 0 30 1 0 W.E.L.L. Walking Club 10 0 i0i 1 0 Nature Walk 12 0 121 0 Totals 907 1006 -991 481 49 Community Services Totals 1,3041 1,0911 2131 1201 112 30 Community Services Department Attendance Report for the Month of September 2010 Summary Sheet Program 2010 2009 Variance Sessions Per Month 2010 2009 Leisure Classes 110 159 -49 68 113 Special Events 287 30 257 4 1 Sports 249 242 7 22 23 Fitness Center 658 764 -106 26 26 Senior Center 1057 839 218 83 83 Total 2,361 2,034 327 203 246 Senior Services Senior Center 347 371 -24 8 36 Total 347 371 -24 8 36 Sports User Groups La Quinta Park Use AYSO 1500 1500 0 15 7 Desert Boot Camp 50 50 01 11 11 C.V. Premier Soccer 200 0 2001 2 0 Col. Paige School AYSO 230 270 40 4 1 Sports Complex LQ Sports & Youth 100 160 -60 18 18 Facility/Park Rentals Senior Center Private Part 150 0 150 2 0 Churches-2 600 600 0 8 8 Museum Meeting Room 0 120 -120 0 7 Library Classroom 600 520 80 12 13 Civic Center Campus Private Part 50 50 0 1 1 Park Rentals La Quinta Park 150 150 0 2 3 Fritz Burns Park 0 250 -250 0 2 Total 3,630 3,670 -40 75 71 Total Programs 1 6,3381 6,075 263 2861 353 Volunteer Hours Senior Center 170 333 -163 Total Volunteer Hours 1 1701 333 -163 " U.S. Census Bureau reserved the Museum meeting room last year for a week. 31 Monthly Revenue Report for September 2010 Monthly Revenue - Facility Rentals 2010 2009 Variance Libra $ $ 50.00 $ 50.00 Museum $ $ 175.00 $ 175.00 Senior Center $ 3,192.50 $ 2,700.00 $ 492.50 Parks $ 310.00 $ 780.00 $ 470.00 Sports Fields $ 1,040.00 $ 579.00 $ 461.00 Monthly Facility Revenue $ 4,542.50 $ 4,284.00 $ 258.50 Monthly Revenue Senior Center $ 5,292.00 $ 4,826.50 $ 465.50 Community Services $ 5,570.00 $ 7,452.00 $ 1,882.00 La Quinta Resident Cards $ 4,620.00 $ 1,950.00 $ 2,670.00 Fitness Cards $ 630.00 $ 600.00 $ 30.00 Total Revenue $ 16,112.00 $ 14,828.50 $ 1,283.50 Revenue Year to Date Facility Revenue $ 11,300.00 $ 11,156.50 $ 143.50 Senior Center * $ 8,645.50 $ 22,671.00 $ 14,025.50 Community Services $ 15,140.00 $ 17,249.00 $ 2,109.00 La Quinta Resident Cards $ 9,590.00 $ 4,695.00 $ 4,895.00 Fitness Cards $ 1,575.00 $ 1,870.00 $ 295.00 Total Revenue to Date $ 46,250.50 $ 57,641.50 $ 11,391.00 * The City received a $10,000 donation from David Orme's Trust which was used to update the La Quinta Senior Center computer lab. 32 Senior Center Attendance Senior Center Program Report for September 2010 Participation Participation Variance Meetings Meetings 2010 2009 2010 2009 Senior Activities ACBL Bride 348 213 135 5 5 Bridge, Social/Party 298 285 13 10 13 Evening Dance 42 20 22 1 1 Monthly Birthday Party 42 38 4 1 1 Monthly Luncheon (Cruise Cuisine) 811 91 -101 1 1 Movie Time 55 58 -31 5 4 Wii Bowling 13 0 131 5 0 Senior Activity Total 879 705 1741 28 25 Senior Leisure Classes Computer 20 0 201 13 0 Dance Workshop 4 0 41 1 0 Exercise 39 28 11 12 12 Line Dancing 8 0 8 1 0 Mat Pilates 14 0 14 12 0 Quilters 33 13 20 5 4 Sketch/Draw 7 0 7 1 0 Swing/Latin Fusion 4 0 4 3 0 Ukulele Players 40 13 27 6 16 Watercolor 9 0 9 1 0 Senior Leisure Classes Total 178 54 124 55 32 TOTAL SENIOR PROGRAMS 1057 759 298 83 57 Senior Services Cool Center 92 58 34 20 20 Eisenhower 12 0 121 1 0 FIND 197 179 181 4 5 HICAP 2 7 -5 1 3 Legal Consultation 7 6 1 1 1 LIHEAP Weatherization 6 0 6 1 0 FREE Seminars/Presentations/Screenings (1)* 4 52 -48 1 4 Volunteers 27 65 -38 n/a n/a TOTAL SENIOR SERVICES 347 367 -66 8 13 SENIOR CENTER TOTAL 1404 11261 2321 91 70 *Included: Huh? Help U Hear 33 Parks Activities Updates For September 2010 Many residents have been contacting the City regarding the construction schedule for Pioneer Dog Park. The large dog section is being expanded into the CVWD well site locate to the east of the park. The large and small dog sections will also be receiving lighting improvements. Staff is working with the construction contractor to determine when the dog parks will be closed for construction. The dog park is normally closed in October for over -seeding and users of the facility are asked to use the Fritz Burns dog park. We are trying to plan the construction activity during the over -seeding. The Fritz Burns dog park will remain open during the Pioneer closure. The renovation project for the La Quinta Sports Complex has started this month. The contractor has fenced the construction area to provide safety and security. The construction activity should not impact the regular school operations for both La Quinta Middle and Truman Elementary schools. The sports associations have been aware of the pending renovation activities and have adjusted their schedules accordingly. The ozone system for the Civic Center Campus Lake is once again working. The manufacturer of the ozone machine has sent a temporary replacement to be used while the City's machine is repaired. With the ozone system now operating once again, it will take about three weeks for water clarity to return to the Campus Lake. The ozone system is a "green" method of treating the water for algae without the use of chlorine or other chemicals. The ozone system injects ozone gas into the water as a method of aeration. The ozone is produced in low amounts as to not affect the fish and wildlife. The sports .field lighting was activated this month at Colonel Paige Middle School. The fields are controlled by a central control system along with the fields at La Quinta Park and the fields at the La Quinta Sports Complex. AYSO began using the fields at Colonel Paige on September 18, 2010. 34 DEPARTMENT REPORT: 2 cFM OF'LNF'O TO: Community Services Commission FROM: Steve Howlett, Golf & Parks Manager VIA: Edie Hylton, Community Services Director DATE: October 11, 2010 RE: Playground Safety Inspection Policy On May 6, 2010, the California Joint Powers Insurance Authority (JPIA) met with the City Department Directors to review the La Quinta 2009 Risk Management Evaluation. Included in the evaluation is a recommendation to adopt a written policy to document playground inspections. Currently the parks are inspected daily for damage and graffiti by the Parks Landscape Maintenance contractor. All of the formal playground safety inspections are completed monthly by the Public Works Department, except for the playgrounds at La Quinta Park and Fritz Burns Park which are done twice each month. Inspections are completed using a checklist (Attachment 1). The JPIA recommends adopting a formal written Playground Safety Policy to support the current playground inspections. Staff is using a Benchmarking Project Report provided by the California Park & Recreation Society (Attachment 2) to develop the new Playground Safety Policy. This is a framework for the playground safety inspection program that includes training, documentation, certification, inspection standards, forms, corrective action, and tracking. Along with monthly inspections, a detailed audit will be completed annually and a comprehensive audit will be completed every five years. The following is a draft of the City's Playground Safety Policy Statement: "It is important to the City of La Quinta to assure the protection of children's rights to play in a safe environment and to promote the importance of play for their development while protecting the City from liability. Therefore, all play equipment shall undergo regular scheduled inspections to ensure that the playground equipment complies with ASTM Standards and no risk of injury is present. Inspections shall be performed by persons with appropriate training and certification and shall be 35 documented in accordance with City procedures. Corrective actions and recommendations shall be documented and performance measures shall be implemented to evaluate the effectiveness of the inspection program. Responsibility for the development and implementation of playground safety inspection program elements is assigned to the City's Golf and Parks Manager." The Golf and Parks Manager and Public Works Maintenance Foreman are currently certified to perform playground safety inspections. In order to maintain playground safety inspection certification, staff must attend a three day training course followed by testing. The training and testing must be renewed every three years through the National Playground Safety Institute. 36 Playground Check List ATTACHMENT 1 Park Name: Inspection Date: Inspected By: Item to be checked OK Deficient Date Corrected A. Over -All Structure 1. Footings are not exposed, cracked, or loose 2. Clamps show no sign of slippage, cracking, or failure 3. Welds are intact and free of cracks 4. Slide and Deck Enclosures 5. Challenge Ladders 6. Swing Bars, Rings, and Track Rides 7. Climbing Structures 8. No rust or corrosion 9. No scratched, chipped or pealing paint 10. Metal parts show no cracks, bends, warping, or breaks 11. No missing bolts, nuts, screws, ect. 12. All bolts, nuts, screws, ect. are tightly secured 13. All joints are secured 14. Moving arts move freely and are not worn 15. No broken or missing arts 16. No sharp edges or protrusions B. Slides 1. Plastic is not cut or cracked 2. All slide support/anchors are intact and secure C. Swings 1. All "S" hooks are closed and not excessively worn 2. No exposed metal on swing seats 3. Swing chains are secure and not excessively worn 4. Swing connections have free movement and not worn D. Surrounding Area 1. Safety surface is spread evenly (under swin s and slide) 2. Safety surface is at recommended de th 3. Border around playground is in good condition 4. No roots, rocks or other exposed tripping hazards 5. Area is clean of litter and broken glass 37 ATTACHMENT 2 t fy,' * f r w i Y 4 b VIP BEmr.H HARKING PROJECT FINAL REPORT JUKE 2001 Prepared by Duane Frederick Park Operations Superintendent City of Modesto Barbara M. Harison VIP Project Manager CALIFORNIA PARK & RECREATION SOCIETY 9P Creating Community with Best Practices PLAYGROUND SAFETY INSPECTION VIP BENCHMARKING PROJECT FINAL REPORT JUNE 2001 Prepared by Duane Frederick Park Operations Superintendent City of Modesto Barbara M. Harison VIP Project Manager Benchmarking Project Team Dorn Driggs, City of San Ramon Duane Frederick, City of Modesto Mike Stallings, City of Daly City a CALIFORNIA PARK 6 RECREATION SOCIETY 39 PLAYGROUND SAFETY INSPECTION Creating Community with Best Practices STATEMENT The goal of the Benchmarking for Best Practices Project for Playground Safety OF PURPOSE Inspection is to identify the Best Practices to assure playground safety. By studying the inspection process of several organizations, the Playground Safety Inspection Benchmark Team was able to identify approaches and techniques that comply with federal and state mandates and can be replicated to improve the safety of play areas in public facilities. BACKGROUND OF THE PROJECT In the future, parks and recreation will be known as the profession that provides safe and accessible play facilities for children and families to enjoy and playgrounds that are focal points in neighborhoods. In May 1999, the California Park & Recreation Society released a strategic plan, "Creating Commu- nity in the 21" Century." Called the "VIP Action Plan," this strategic plan sets forth the profession's vision of Creating Community through People, Parks and Programs. One of the implementation strate- gies is to develop an ongoing benchmarking program to establish performance standards and to document best practices. The VIP Action Team was most interested in pursuing benchmarking on those services or operations that related to the core values and mission of the profession as outlined in the VIP Plan. This benchmarking/best practices project linked with the profession's mission of Safety and Security. A benchmark team was appointed to work on the project. Team members were Duane Frederick, City of Modesto; Dorn Driggs, City of San Ramon; and Mike Stallings, City of Daly City. The benchmark team defined the core process, identified benchmark partners, determined measurements and methods for data collection, and identified the best practices. A flow chart of the Playground Safety Inspection process was developed and is included as Appendix A. Following the vision of Creating Communityin the 21" Century, which is to bring insight and innovation to the parks and recreation field, the benchmark team chose to pursue functional benchmarking'. By selecting functional benchmarking, the project expanded to include not only public agencies, but also non-profit and private entities as potential partners. Initially 21 organizations were contacted to participate in the Playground Safety Inspection Benchmarking Project. A partner questionnaire was sent to each potential partner. The benchmark team evaluated the responses and selected five (5) organizations as best practice partners. The five partners selected included: two cities, two special districts and one state agency. METHODOLOGY The methods for data collection included an interview questionnaire and a site visit with each partner. The interview questionnaire asked for detailed information about the inspection process in several areas: Policy, Training, Documentation, Correction, Performance Measures and Evaluation. During the site visits, the Benchmark Team members had the opportunity to view the play facilities and observe the inspection process. Partners also �} provided materials that they used in their inspection process. The summary of the Interview Questionnaire Data is included as CALIFORNIA PARK & RECREATION SOCIETY Appendix B. t 40 Creating Community with Best Practices The method applied to analyze the data is modified Performance Gap Analysis! The data collection process did not generate substan- tial quantifiable data thus the best practice analysis is qualitative in nature. A qualitative analysis is usually based on the performance gaps and answers two questions: 1.) What does the benchmark partner do that is the same as we do? 2.) What does the partner do that is different? In many instances, there is parity among the partners in their inspection process. This could signify that all the partners are demonstrating best practices or at least the industry standard practices for playground safety inspection. BEST PRACTICES The analysis of data collected and class observation identified the following FINDINGS Best Practices. These are presented under each essential component in the inspection process flow chart (Appendix A): 1. Policy Developing and formally adopting a comprehensive Playground Safety Policy Statement is a Best Practice. The Policy Statement should outline the intent and scope of the Playground Safety Inspection Program and be communicated to all levels of the agency involved in playground safety inspection. It should provide a framework for developing safety inspection program elements including: training and training documentation, certification, inspection standards, forms, inspection documentation, corrections and follow-up, performance measures and program evaluation. (A sample Policy Statement is included as Appendix C.) 2. Training Developing and implementing a comprehensive training program is a best practice. A training program for Playground Safety Inspection may be a stand-alone program or a, component of a larger training program. Effective training programs were found to contain the following best prac- tices: • Training conducted by a National Playground Safety Institute (NPSI) Certified Inspector. • Training reflects the standards for Playground Inspection as described in the following: ■ California Codes of Regulations, Title 22, Division 4, Chapter 22. ■ Handbook for Public Playground Safety, Pub. # 325 (CPSC' Handbook). ■ Standard Consumer Safety Performance Specifications for Playground Equipment for Public Use Designation: F 1487 -98 (ASTM4 Standard). • Training covers how to perform inspections for all types of equipment found in the playground including playground surfaces and is given to all persons who do the actual inspections. 2 - PLAYGROUND SAFETY INSPECTION [AIIFOKNIA PARK A KECKEATION SOCIEtt 41 �i Creating Community with Best Practices PLAYGROUND SAFETY INSPECTION • Training is provided at two levels: 1) How to do routine, cursory inspections for basic repair and obvious safety conditions. 2.) How to inspect in greater detail for less than obvious safety conditions. • Semi-annual training is a minimum standard. • Written training manuals are provided. Other best practices include: ■ The training of recreation leaders and recreation managers for cursory inspections. ■ The use of quizzes to test understanding and retention of trainees. ■ Trained and experienced person accompanies and observes trainee during weekly or initial inspections, until trainee is proficient. 3. Documentation Practices Best Practice documentation of Playground Safety Audit Inspections should demonstrate compliance/noncompliance with The California Initial Playground Inspection standards, which implements California Code of Regulations, Title 22„ Division 4, and Chapter 22. Additional standards that complement the California Initial Playground Inspection standards are: • Handbook for Public Playground Safety, Pub. # 325 (CPSC Handbook) • Standard Consumer Safety Performance Specifications for Playground Equipment for Public Use Designation: F 1487 -98 (ASTM Standard). Completion of the California Initial Playground Inspection/Audit is a Best Practice. Annual inspections ensuring compliance to standards should be conducted on any equipment, which has been repaired, replaced, moved, installed or in some way modified. Daily inspections are recom- mended to identify and correct immediate or potential hazards such as broken equipment, glass in/on the playground surface, vandalized equipment and damaged signs. The frequency of thorough, routine, safety inspection of bearings, swing hooks, welds, wear on moving parts and other items should be based on usage, age, and other variables. A Best Practice model work sheet that is used to rate variables to determine frequency of inspection is included as Appendix D. The inspection of playground equipment by trained personnel, utilizing checklists for documenta- tion is a Best Practice. The checklist should include the following components. (Sample checklists are included as Appendix E.) • Specifics - Identification of the site and each piece of apparatus, its condition and corrective action needed. • Responsibility - Identity of person performing the inspection. • Date and time of the inspection should be clearly indicated on the form. • Standards by which the equipment is being evaluated. cnuEonnin onxx a • Site specific checklists facilitate inspections and are PECREATI� x s useful for subsequent review or litigation. -3- 42 Creating Community with Best Practices The use of checklists that have some direct link to subsequent follow up is a best practice. This may be by work order number, written follow up on the actual form or attachments to the form. A computerized work order system is a best practice. Such automated systems automatically link the inspection and subsequent corrective action. Automated systems easily extract information and track cost and time to make corrections. Managers can easily monitor this process and assure that corrective actions are taken. Photo documentation of initial audits, repairs, replacements and modifica- tions is a best practice. Some database, work order systems have the capabil- ity to digitally incorporate photo records into the database. Periodic review of inspection forms and records by managers ensures that forms are properly completed and corrections implemented. Site visits to observe inspections and validate corrective actions should be part of the performance expectations for managers/supervisors who are responsible for playgrounds. 4. Corrective Action Practices Implementing and documenting corrective actions is a best practice. The flow chart, included as Appendix A, demonstrates an effective corrective action process. When a hazard that presents an immediate risk is identified, action is required. Best practices observed are: • Immediate correction by repair or replacement. • Restriction of access by barricading and/or signage. A 24-hour turnaround time on repairs, when parts are available, is a best practice. Safety of the users requires securing the equipment until repairs or replacement is completed. Field employees should be trained and equipped to perform immediate corrections on easily correctable hazards. This might include replacing material in fall zones, removing glass, and tight- ening screws and bolts. All corrective action should be documented. Development of a long-term strategy for removing/replacing play equipment not in compliance with current standards, is a best practice. A 20-year replacement cycle is recommended. A replacement schedule tied with a well -documented inspection and correction program builds credibility and good faith for an organization, if involved in litigation. 5. Performance Measures Developing and tracking performance measures that demonstrate the effectiveness of the inspec- tion program is desired. The measurements selected to track performance must be meaningful, and easy to collect, monitor and evaluate. The following are recommended Performance Measures. - 4 - PLAYGROUND SAFETY INSPECTION a CALIFORNIA PARK R RECREATION SOCIETY 43 v PLAYGROUND SAFETY INSPECTION CALIFORNIA PARK & RECREATION SOCIETY Creating Community with Best Practices • Turnaround time on repair/service/complaint requests. • Dollar value of claim losses directly attributable to failure of the inspection/correction system. • Number of injuries directly attributable to failure of the inspection/correction system. • Customer/user satisfaction. • Accuracy of inspection reports. As mentioned previously in this report, a computerized work order system that tracks and monitors inspection and corrective actions is a best practice. The system enhances the agency's ability to effectively track Performance Measures. Including the tracking of performance measures, as a specific criterion in employee performance evaluation is a best practice that will enhance the effectiveness of playground inspection, repair and maintenance. 6. Evaluation A regular evaluation process to ensure that the quality of the Inspection Program is maintained is a best practice. The Playground Inspection program should undergo a complete review annually. A certified inspector should train internal staff performing the evaluation. Those involved in the evaluation should be familiar with current state and federal standards. It is a best practice to involve the legal and risk management department in the review and evaluation process. Endnotes 1 Functional Benchmarking is defined as a comparison to similar practices within the same or similar function outside the immediate industry. 2 Performance Gap Analysis is a process that evaluates quantitative data collected, by assigning points or percentage value to responses to key questions. Answers that show a significant gap between baseline responses and partners are identified. The team can then determine the weaknesses in the current process. The inverse of the weakness is an inferred Best Practice. 3 Consumer Product Safety Commission (CPSC) 4 American Society of Testing and Materials (ASTM) Disclaimer CPRS Suggested Best Practices for playground equipment safety inspection is intended for voluntary use of CPRS members and others performing equipment inspections. Effort has been made to ensure the appropriateness of these practices. However, the final determination of the appropriate inspection prac- tices and safety of playground equipment must be determined on a case -by -case basis. CPRS does not inspect playground equipment, or otherwise enforce these Suggested Best Practices. No certification or "seal of approval' is granted or may be inferred by CPRS, its officers, agents or employees. 5- 44 Appendices APPENDIX A PLAYGROUND SAFETY INSPECTION FLOWCHART 'TART By \ �I SCHEDULE OR ltl INSPECTION REQUEST CLOSURE Loop COMPLIANCE 4 IN SERVICE CLOSURE LOOP ` NON-COMPLIANCE \ Ilnri IAACKITATinu NON-COMPLIANCE CORRECTION AND DOCUMENTATION al FOLLOW UP INSPECTION CLOSURE LOOP a COMPLIANCE REMOVAL/ NON REMOVAL M -COMPLIANCE DISPOSAL li C.I.P. REPLACEMENT 6 - 45 APPENDIX B SAFETY INSPECTION SURVEY PARTNER INTERVIEW QUESTIONNAIRE QUESTION PARTNER A PARTNER B PARTNER C PARTNER D PARTNER E Number of Playground Sites 21 armour 6to 10 21or more 11 to 20 21 or mare 1. Policy 1.1 Do you have a Playground Safety Policy Don'thavepolicy Currently being modlied, will Statement of policy We have a general Salary Have mission statement that Statement? sudements; a few sites may. be available in two weeks. regptdngplaygroundsafey Policy that applies to all generally covers safety in Org. cites $8198 as Its is contained al several phases of operation, parks, cm stated Policy. -policy smtemenr.. documeots,-Flaygmuntl playgrounds included. Maim Training Guide", Task Dracridens-Park Safety Inspection Procedures°, `SuperviscaTask Dosamptione°. Yes x No x x x 1.2 How long has the organization had the Policy 3years 16 traded 11 years Nana Statement? (years) 2. Training 2.1 Do you have a written staff training program? Case not have training prog Have a variety of written Pad of Division training 'Train the Trainer - tracking fads staff, individual afters materials currently being matenal.Task Description- donemanually. do eval. compiled into one manual. Play Equipment Safety Inspection', 'Play Equipment Inspection we, Gcmr at Safety -Park Safety Quiz', Yes x x No x 22 Type of training provided and rating of its adequacy. In-servicetralning Accepould"onAcceptable, Acceptable Acceptable Acceptable Acceptable NPSI solely training NonApplkaWe Acceptable Acceptable Acceptable Acceptable Workbooks NonApplicable Non Acceptable-ReEolng Acceptable Non Applicable Acceptable Compliance guidelines ADA, CPSC, ASTM NonApplicaple Non Acceptable -Redoing for Acceptable Acceptable Acceptable ADA Videos classroom Non Applicable Acceptable -Several videos Acceptable Acceptable Acceptable used, Safe Active Play, Inspecting Playgrounds for Hazards, Sale Playgrounds Feld sites on-the•1ob training Arzptable/NortAcceptable?, Acceptable Acceptable Acceptable Acceptable Tailgate sessions with staff Non Acceptable Acceptable Acceptable Acceptable -Weekly staff Acceptable ri need FU paper trail on trainingtperson OSHA Non Applicable Non Applicable Non Acceptable - Mainly Non Applicable MSDS, safe work practices. Training primarily through district's risk manager, $as- insurance pool training. Other Acceptable - UK, UFC, Acceptable -Rec Staff Acceptable - (Pesficide) NFPA Other Acceptable - Red Mgmt "table 2.3 Who conducts Safety Inspection Training? Each entity resp. for own Deputy Public Works Dir. Supervisors Supervisor of Planning and Facilities Park Foreman NPS1 instructions, Safety Offlced Park Supervisor, (poston) trainig. Does not have a PW Maintenance Supervisor and CPVPark Maintenance formal trainmg pool far staff. II Worker ll Provgestrainug upon ideal 7 - 46 i Appendices QUESTION PARTNER A PARTNER B PARTNER C PARTNER D PARTNER E 23.1 What codifications on trainers have? Indicate numbertoreach. 3 Certified Playground Safety Inspector (Ni x x x x OSHA x WA NAARSO x 0 Other fork Ift CAL-2 Gem Safety Professional-1 Other 2.4 How often is Safety Inspection Training conducted? Annually Fornowemployeesand x New hire orientation see a refresher, video. About 1.5 him hainingannualry. x x Semiatimalty monthly Semi-annually Monthly x Not conducted Other New Employee Orientation, xSix per year New hires are given basic Tailgates as needed-5 Summer Rec. staff training, training or if not trained, hours annually, Tailgate training with other staff does insp. Maintenance Contractors each Spring. NPSI re�cert fication for 3 Other employees everyyears. 2.5 What is average annual cost/person for training Notavatable. $100lperson, $127.(6 hrsea New pad -time staff relative NPSkj137. field staff for safety inspection?($) budget$38801year at$21211hravg.) to playground - estimate Other stalli ®S400 (3 staff ® one day). Not ind. initial inspections. 3. Documentation Practices 3.1 Have you completed a full NPSI auditrinventory of your playground Malities? Yes Full audit includes Site Plan CA initial Inspection To be completed Jan 30. Standards Intentions the CA standards. No x 12 sites completed, 6 remain Only performed two NPSI (2) pre-1 994,(4) 1994-1998, Audits, Performing the Completion date expected by Caldomialnitial Playground 12101. Inspection, which is different. tram the NPSI Auld. Have 2 more to=plate, with 34 of the rattler In utection5 completed. 3.2 Do you plan to implement a detailed inspection Third parry inspection after such as NPSI ani new installations. yes x x x Omy an new equip remodels, No x damage repairs, at. 3.3 Do you have regular safety inspection schedule? Yes x x x x x No 8 47 Appendices QUESTION PARTNER A PARTNER B PARTNER C PARTNER D PARTNER E 3.3.1 What is frequency of the routine playground inspections? Daily x x Weekly x x x Monthly x x Quarterly x x Annually x x. Odwr - Peak usage season- Bi-mmthly. No daily net. twice a day. Restroomaew may look at B daring the week but no mention procedure. crap form a decumentagon. They have a matrix that quantities factors to determine what the frequency should be for - each site, Attach BtA. This is a very good tool, butwe are not sure of the . vo ightingfacMrs. 3.4 Do trained persons do the routine safety x inspections? Yes Does, but hot tonal training x x: Flyer to neighborhood notice for staff. of vandalism problems No 3.5 Do you use a checklist for inspections? Has many fors avail for to "Playground Equip M. Most use own trams. Woiksherer,'Saiety Use Amusement Ride Inspection Record'; "Park Inspection Checklist. Work Sheet'.. Inspectors don't use check lists for facilities, lust for amusement mi They work ' for the "outside in} writing observabonsonarmtebook and converting to a report. Rely on memory & experience. ea. map. responsible for everything at ea she although inspeikes dospeccialtze.. Yes x x x x No h yes, how is the checklist completed? x Manually hand written x x x x Dictated Computer data Input x Other Digital photos 3.6 What other forms do you use in inspection x Audit Guide Form, in-house PMMS(Pat Most Management rystem) work Facility Damage, Incident, Safety Memo(used often), Weekly Playground Check (High Fmi liep.), Btweekq process? served request. requdsl. Accident Report Pleygrouodurspllaw Fred. Insp.h Theydorrothavework aNersystem Hxveformlar Aiwil ttronsacanneMs'. Mrkandmoordleo�m,do the wok antl recall his i y on to ale waksheet, but rq Ireckirg system - 9 _ 48 Appendices QUESTION PARTNER A PARTNER B PARTNER C PARTNER D PARTNER E 3.71s photo documentation used? Yes x Initial, problem and after Initial Safety inspection,. x correction. unusual occurrences& InhasfnwNre Analysis Report. No Initial inspection has photos, When Needed but not much used otherwise. Specific diffmudes for manufacturer. 3.8 Does management review inspection reports for any subsequent action? Yes x x x No When Needed When there is problem. May be too Ike then. 3.9 How are inspection reports stored? Computerized data file - x x x- Forms only Ondy initial Reference file hard copy x x x All records available Ali timers Other Each enury gets a copy. Assignment Task Sheets keeps a dalsbaae. completed by Supervisors 3.10 Where are the words/reports stored? Others. Maintenance Yard and Parks Divisbn and Weekly Inspection Reports- Superintendents file and Risk Management Department Of ices shop office; Accident& Safely Officers file. Incident Reports - Admin. Services Mgr.; Facility Damage Reports- Supvr of Planning and Facilities and Dir. of Planning and Facilities; Safety Memo - returned to sender as follow up; Vandalism - Supvr of Planning and Facilities and Dir. of Planning and Facilities 3.11 Are the reports easily retrieved? Yes x x If you get the .right help. x x No 3.12 How long are reports retained? loyears 7 years, per records policy Tyears Indefinitely - have since org.was established. 18.5 years +(duveniles have until 21 to report) 3,13 What improvements have you made in your Standardomworlforms Update forms, training, Digital purfirs, inidalsafety Inspection, computer file on Created new playground inspection fortes specific to In partnership wnh several local agencies and schools, documentation practices in the past 12 months? wit each inspector. digital photo documentation adatemse. each playground, devehopedaworkshestand manufacturer and piece of Form to be used to perform equip; forms are updated or the CA Initial lnsp. as recid re-wniten as a structure is by CA regulation. Updated modified; new forms our low fired,. map. form& continue to be developed as developed a high Iraq. form new structures replace old to be used by park maim. removed structures. staff on weekly basis. /.Correction 5.1Does your agency have adopted procedures for Verbal, in the process of -Park Safety Inspection correcting known salary hazards? developing written GuidefineeantJ'Play Equip. procedures. Imp and Maim Task Desontodw", Most of this a containedir briefings, memos, eta Yes z x General poscy8 proved. No No formal system. statements, not real specific to playgrounds. 10 - Appendices QUESTION PARTNER A PARTNER B PARTNER C PARTNER D PARTNER E 4.2 What immediate actions taken to correct Up to each entity. Remove hazard, such as Make a safe by tiarroking,. 1-Remove hazard or, 2- hazard with caution Fix&document or takeout al service. mport&document hazardous conditions at a sites glass or yellow tape area - shutdown. removing, restricting access, SIGNAGE. mark tape for temporary inspection due. Is stored. For containment; then 3-plan to weekly insp by new crew, it correct situation with they see a problem they call repaired or replaced equip, MW by radio who takes or4-remove structure appropriate action, records entirely and wait and funds on worksheet which goes to become avail for Sam file. replacement of equipment. 4.3 What is the normal turnaround time for correction 90 days, of bynext quarterly 15 minutes to 6 weeks 2428 his it parrs an hand Depends on situation- 2.24 hours, lager d parts are orremediation? Thep. If comedions are no Gthervnsedependson based on immediacy or not in stock &need to be made;canrecomumalto budget and parts aa"lity. availability of pads. A ordered from manufacturer. " the Dept of Safety & Health hazardous situation is not that future funding for fruit left unattended ovemight site not be approved. without at least a temporary safety precaution. 4.4 Are held personnel trained and equipped W make Up to each a". Yes. Maint and mic staff can Not much, Maintenance Yes Repair Fag Zone areas and replace S4woks on swings. minor comedians? make minor corrections. Mechanics do 95%. There is a hot line call -in for problems rec of field staff cannot handle. Follow up by the next day. 4.5 Does your agency have a long -ten plan for Not all needs are funded. See Master Plan which replacing out -dated equipment? includes play equipment replacement projects. Yes x x No 4.6 Do you have funds budgeted to repair, replace or Every two years, S-hooks, PWninglodoamsjor retrofit play factles? swing seats, chains raplacemeni. Current replaced. backlog an fepl8cemem& camp oreace is approx$750K Yes x x No If so, what is your annual budget for this $5K-$7.5K for small :Less than$25K amatory. Depends on year, from Vanes, FY200"1 $5K (at equipment CIP3 year 2000 $1001<4200K, effective 1111 repair, $180K for purpose? S80K, 2001$300K, 2002 2000, new fee of S271yean faWacereentplay equip. Fag S30K. - residential parcel, sunsets in protectan material in another 2009, Funds must be raised account Annual replacement to do large projects. $501($200K. Community based limited funding sources. 5. Performance Measures 5.1 Do you track any of the following consonance Do not have measurementVery weak inmis area. measures? for imp. Sane are kept on each. entity. 5.1.1 Service Metrics Response time to calls for Inspection from user x Immed response in most Doasy e good rr cases. tot o m way to monitor these Response time to call for inspection from staff x - x x Turnaround time on repairs x x x Intoned response in most cases. Days of problem tree equipment Accident injury rate (claims file$$$ lost) Work camp. for as entity x Risk Management One case settled out of court in 25 yrs-medical experesesonly Other (describe) Repairs per playground, cost, who made repair 50 Appendices QUESTION PARTNER A PARTNER B PARTNER C PARTNER D PARTNER E Nottracked. 5.1.2 Quality Melees Number of report rewrites x Number or site rednspections x x x Number of corrections x x x Reduction in the number of complaints from Survey, when used Newer parks - don't receive complaints in reference to users playgrounds, usually Doty dogs. Other(describe) Reduction in claims BudgetPerfoimance Measure Hot tracked. 5.1.3 Cost McWs Cost of Inspection per sitex Cost of repairs per site x PMMSreport Claims lost It from Risk Hours of labor to perform Inspection x PMMS x Other(describe) Hours of labor for repairs Vandalism Cost and Report with repair cost by incident and park 5.2 How have you improved performance in any of Safety inspection was made infrastructure Analysis Better documentation of work Inprovedmilmogand these areas? a plenty three years ago. Report, Annual and initial completed and vandalism communication. Use NPSI standards, Inspections • computarized consoled or repairs improved record keeping, system. Employee completed. Site specific and use of computer for Vacking. Performance Expedaions relative to the weekly have been developed which Playground Inspection Form. placeindividing (Site specific excellent) accountatiatyonthe . employee and supervisors for failures in the area 5.3 Provide standards you have adopted for these or No record of women other measures and any documentation you have on standards, however our the monitoring of these measurements. practices are as follows'. inspect all playgrounds weekly; make any and all repairs possible during the same week: respond immediately to any report of a weak structure -within the hr, make hazards known on site and educate public by door-to-door flyer as needed for immed and drastic removal of equip -keep the neighborhoods informed and involved, involve neighborhood groups or homeowner asset in the planning, fund raising and installation of new playground equipment. 6. Evaluation 6.1 Do you regulady evaluate your safety inspection Process? Yes xx No if so, how often do you evaluate your process? No regular review of Ongoing Annually Ongoing As needed - No regular process: review, annually or as issues print oN a problem. 12 51 Appendices QUESTION PARTNER A PARTNER B PARTNER C PARTNER D PARTNER E 6.2 Who is involved in the evaluation process? x Field staff x x x Supervisor x x x x Safety OfficerRllsk Manager x x x Consultant x Users x Other Recreation staff Insurance Pool Office Risk Mgr 6.3 What steps are taken it the safety inspection WA Correction. Immediatecormisam. Unfortunately, state and fed Meet wihpaers, corsWwas process is not meeting the federal and state safety gov did not establish any & regulatory agencies & guidelines' safety insp process, just developaplanfor regulations, leaving the end comgiance. users/property owners to establish their am nsp process or procedures. Due to this situation our agency collaborated with many others to create an insp checklist that could be utilized as a boilerplate it desired by those agencies. This committee effort generated a booklet and checklist, which creates uniformity for those agencies choosing to use it during their state mandated lncial Playground Inspections. 6.4 Do you reel your safety inspection program has improved the users perception or your agency, when using your facilities? Yes No Comments x x Feedback from endfies, Bettermaintenanceand Dort realty koow, had using By involving neighbors, We trope so, we have our annual independent audit cleanliness results in higher survey at this: time, but not personnel & parents we have clients reporting vandalisrn& usage. Improvements gelding Complaints orinkires. created many partnerships. inform them when 0 is enhance pride in facilities They understand what is repaired. Dept. phone and have experienced involved in planning, number is an truck di decrease in graffiti and constructing and maintaining vandalism. a good safe playground and assist us with that process. One parent even asked for his personal hardware wrench so he could assist Mail by checking and tightening any loose bolts when his kids visited the park to play. Those involved in helping with building projects also assist us by personally inspecting the equip each time they visit the playgrounds. Unofficially, we have many extra sets of eyes helping with our inspection program. 13 - 52 Appendices QUESTION PARTNER A PARTNER B PARTNER C PARTNER D PARTNER E 7. Provide Information on any improvements Morespectalizstion, hiring an More inspection, use of for Initial Saferylnspection. New site and equipment sperlfic inspection fors and .Improved training we give to seasonal employees & made in the Safety Inspection process in the agditlonalinspector. digital photos documentation, staff training follow up documentation; have made crew chiefs pastyear. and updating of forms. hired new pan -time staff that tesponsibleforcheciting Teambuilding. possess a greater concern fall zones &Shooks on for playgrounds and park we"basis and safety. documenting grow map. 9. Whet plans do you have for future years W software and GD-Rom fide Pursue funding and grants Peplacingequorentwih Continue to replace Keep up with CA regulation it comply with the playground safety guidelines manuals. for replacement and repair. park bond funding, will be playground equip according as evolves. and improve your inspection process? Currently use CDBG and getting more employees to Master Plan Schedule and getting Waste Management NPSI oedRed. to accelerate schedule if grant and others. pass by utilizing Prop. 12 per capita funding; apply for special grants as they become available to further aceelerate the replacement schedule; implement the new ADA standards as published recently; continue to keep staff cunent on CPSC and ASTM updates and offer opportunities for staff to maintain their current NPSI cenifications. 9. Provide a flow chart or any Information on your process that you feel will assist us in understanding your practices from beginning to end. Flow chart is similar to chart, add digital photos to documentation and after correction, same level of documentation occurs. When equipment is removed, h is stored for a year. Master Plan 2000 capital improvement plan, organriational chart, distract brochure with park map and facility amenity matrix 14 - 53 Appendices APPENDIX C SAMPLE POLICY STATEMENT It is the mission of this agency to assure protection of children's right to play in a safe environment and to promote the importance of play in their development and protect the agency from liability. To that end, all playground equipment shall undergo regular and frequent inspection to ensure that equipment complies with ASTM standards and no risk of injury is present. Inspections shall be performed by persons with appropriate training and certification and shall be documented in accordance with agency procedures. Corrections and recommendations shall be made and documented, and; performance measures shall be implemented to evaluate the effectiveness of the inspection program. Responsibility for the development and implementation of playground safety inspection program elements shall be assigned to appropriate management/supervisory personnel. 15 - 54 ATtiV }`Xfr' Appendices APPENDIX D CALCULATING INSPECTION RATE OF HIGH & LOW FREQUENCY PLAYGROUND INSPECTIONS Adapted from Playground Safety is No Acctdent @ 1998 NPSI p66-68 The following guide weighs the most common use, materials, and environmental factors that will influence your playground inspection scheduling. Each factor has been weighed as to importance and influence on the schedule. Put one of the factors numbers in the right hand column that best describes the conditions at the playground site. Use Factors Materials Environmental Factors Key to Inspection Frequency Frequency Frequenry Age of Sakty PostB Geok Moving Equipment Soil SaH Sun Drainage Inspectionof eiUse Uerrt Surfacing MaUHals Pile Age PN Aa Exposure FroquenryPARK AREA Law=2 Law=2 2to 5=2 SMNek Stain less Steel Ml-6 1-2=0 68=0 None-0 None-0 Functioning=0 r,7O HIGH Low =0 =0Mea=S Mea=S 5to 12-A luxe=l2 Alum.,Galv.Stael Static=2 9d=G WI=6 stool Mod.=4 MOM Sueace Gagy 2.9 _2=4 rlManlhHigh=10 High=10 Ml ages stebilize0 Bath=6 59=6 a3=4 High=8 High=B Seasonal Weekly Ml =10 Platt., Flooding=6 Wood, Painti *14=9 <4 =6 SWnBing Water 41,55 Broaekty Bimonmly Steel =4 =12 '16Vears n11 =8 Al Mal Seasmel =12 0 0 B o 40 Ml seasonal Example N7 2-s 2 2 2 12 2 6 6 yr oltis 3 0 0 8 6 59 Weekly Monday Example k2 2-12 5 5 10 117 2 2 6 p ol& 16 - 55 APPENDIX E SAMPLE CHECKLISTS Playground Maintenance Daily Safety Inspection Sheet Park: Inspected by: _ Date Inspected: Equipment Parts/ Components Swing Tot Swing 5-12 Tyre Swing Slide 1 ST-M/P Slide 2 TS-M/P Slide 3 Sp Climber Rotating Rocking Decks - Platform Stairway/ Ladders Protective Surfacing Chain "S" Hooks Seats Hangers Nuts and Bolts Frames Surface Rungs Wood Structure Bearings Springs Posts Rails and Holds Steps Footings Erosion, Drainage Vandalism 17 - 56 Appendices APPENDIX E SAMPLE CHECKLISTS Playground Maintenance Daily Safety Inspection Sheet Playground Equipment Description of Vandalism I Action Taken I Reference Job Order Unsafe Conditions Number Note: Code: 1. ST-M/P Straight Slide, Metal or Plastic OK Safe 2. TS-M/P Tunnel Slide, Metal or Plastic US = Unsafe 3. SP-ES Spiral Slide or Elbow Slide PM = Prev. Maint 4. Climbers Chain Net, Arch, Horizontal Bar, Dome, Poles V = Vandalism, Broken Glass, etc. 5. Rotating/Rocking Whirls, Spring Toys 57 Park: Inspected by: Date InsoeCtE Appendices APPENDIX E SAMPLE CHECKLISTS Playground Maintenance Daily Safety Inspection Sheet Start Time A.M./P.M. Finish Time A.M./P.M. Weather: Wet/Dry Clear/Cloudy Please Check Satisfactory, Sub -Standard or Maintenance Performed) I. Play Feature Sat Sub Main' II. Components Sat Sub Main' Double Wave Slide Guardrails Sidewinder Slides (2) Step Decks/Stairwells Spiral Slide Handrails/Hand Holds Belt Swings (6) Hardware (Bolts & Fasteners) Chain Climber Wood Corkscrew Climber Decks Metal S-Loop Climber Wood Chinning Bars (2) Posts & Beams Metal Fire Pole Sand Jacob's Ladder Surfacing Wood Fiber S-Overhead Ladder Wood Trapeze Bars Roofs Plastic S-Trapeze Rings Safety Signage Suspension Bridge Perimeter Containment & Suspension Plank Curb Retain, Wall Store Panel -Lower (Other) List Backhoe Steering Wheel Talk Tubes (2) `Corrective Action Taken Date Employee Inspected By Follow Up Action: Other Misc - Vandalism 19 - 58 CALIFORNIA PARK & RECREATION SOCIETY 7971 Freeport Boulevard Sacramento, CA 95832 916/665-2777 • Fax 916/665-9149 www.cprs.org 59 COMMISSIONER ITEM: 1 N H Z W W Y N Q F Z Q J a Y W m U O 3a On Z cn w 0 H Z Q W W � N y O OC W 0 Z N O � tq Q _N W Y J O Q U U N W LL U m W co z O U ---------------------- dm� ��� O N a a m ro m O ------------------ C mm� O G Omi N O N M LL LL L m co _a Y O m. 0 N Z LL ON O C W C N O N m N c) d d ^ O L Z Y m N c O C C y � O N N L CM p, o_ Nm � c0 2 m d O m N 0 O N N N m c\n m L O E X c_ w C 4 O m CL X Q F W c O-co O m > m N N LL N c O C O N J X CO C m N O O X O O U L C X OO O N c O N U l O No N m4Yryi m N OU m ocm c a t N c 0 O ci tYCN LJO om wpM mL m NNj E > Q dSmm.6 aV O N N LL 0 E ` C Y E £ N Cmcm m Y r C E y m O C d O C O> m N m@ V` N m )acn t}' C 0 m c0 2 9> m m I<o C O m w> QwxQxZO>wF-F000wm`x pcj N C c6 O m> L m L> m 0 QcnamfAwa- Kol C ' N W m C p N U a• L o N E m F—C O O c E M ',, o O o ) �4j cn W a 0 2 rn a COMMISSIONER ITEM: 2 0 m N C r O LL E U M d O N M N C Nd O _ N 3 _ C O W U C N m o a Q ` � C ,,. LL U E O N N O a d O. L O m L N E a E m c m m d U co d N O) 2 cA o to ro N ' U C C J N d o O U 2i c c O d U Y '., Y W C1 U C E c c E ^� i ., E o m 'ci > C O E ay w rn a E o E o E > E d ro N r, N Lo N M N co 61 z; LO T 9 F v N W w. O �U z TI C p y U - Y E d d N � T 9 O a T N j E E G Cl) N ODM .-mU N OCD _ C fA) Q Z y O � E Q� U) Y= O Q C N j o. h CD N c@ O v mU E (n U c > c 0 d Ud U z E CD 0 U) m Y= i N OaCS l0 Y L 7 W« C U .O n co�HJN N F V O N N U U > C _ :t EnO J O U 3 c 0 Y C N Y O E C U Ln E E U C N , E E E uu `Ova ? C O a 0 E E ` ! O E > co O N E u O O co iii U0 U� i H H 2 N U Z Z r 0 U z !4