Riverside Co/Homeland Security 10Name of Applicant: C t
Riverside County Operational Area
FY2010 Grant Assurances
(All HS�iP Applicants)
4 [ o QVu „"-r A
Address: l C)' B'PV 1 S 0 q
City: LA QU, I A.T A F State: C'9 Zip Code: 9 y7- 7.Sd> Y
Telephone Number:?4PO --77 7 - 7o19 Fax Number:
E-Mail Address:
h A/L-ruAU 6 CO
-74o, 777 -70//
02 G
As the duly authorized representative of the applicant, I certify that the applicant named above:
1. Will assure that grant funds will support efforts related to providing an integrated mechanism to
enhance the coordination of national priority efforts to prevent, respond to, and recover from
terrorist attacks, major disasters and other emergencies.
2. Has the legal authority to apply for Federal assistance and has the institutional, managerial and
financial capability to ensure proper planning, management and completion of the grant provided by
the U.S. Department of Homeland Security (DHS)/Federal Emergency Management Agency
(FEMA) and sub -granted through the State of California, California Emergency Management
Agency (Cal EMA) and Riverside County Operational Area (RCOA).
3. Will assure that grant funds are used for allowable, fair, and reasonable costs only and will not be
transferred between grant programs (for example: State Homeland Security Program, Urban Area
Security Initiative, Citizen Corps Program, and Metropolitan Medical Response System) or fiscal
years.
4. Will give the Federal government, the General Accounting Office, the Comptroller General of the
United States, the State of California, the Office of Inspector General, the County of Riverside
through any authorized representative, access to, and the right to examine, all paper or electronic
records, books, or documents related to the award; and will establish a proper accounting system in
accordance with generally accepted accounting standards and/or awarding agency directives.
Agrees that funds utilized to establish or enhance State and Local fusion centers must support the
development of a statewide fusion process that corresponds with the Global Justice/Homeland
Security Advisory Council (HSAC) Fusion Center Guidelines, follow the Federal and State
approved privacy policies, and achieve (at a minimum) baseline level of capability as defined by the
Fusion Capability Planning Tool.
Page I Initials 721
7. Will provide progress reports, and other such information as may be required by the awarding
agency.
8. Will initiate and complete the work within the applicable time frame after receipt of approval
from RCOA.
9. Will comply with all provisions of DHS/FEMA's codified regulation 44, Part 13, Uniform
Administrative Requirements for Grants and Cooperative Agreements to State and Local
Governments, including the payment of interest earned on advances.
10. Will establish safeguards to prohibit employees from using their positions for a purpose that
constitutes, or presents the appearance of, personal or organizational conflict of interest, or
personal gain for themselves or others, particularly those with whom they have family, business,
or other ties.
11. Understands and agrees that Federal funds will not be used, directly or indirectly, to support the
enactment, repeal, modification or adoption of any law, regulation, or policy, at any level of
government, without the express prior written approval from RCOA.
12. Agrees that, to the extent contractors or subcontractors are utilized, will use small, minority -
owned, women -owned, or disadvantaged business concerns and contractors or subcontractors to
the extent practicable.
13. Will notify RCOA of any developments that have a significant impact on award -supported
activities, including changes to key program staff.
14. Will comply, if applicable, with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§
4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of
structures.
15. Will comply with all Federal and State Statues relating to Civil Rights and Nondiscrimination.
These include, but are not limited to:
a. Title VI of the Civil Rights Act of 1964 (P.L. 88-352), as amended, which prohibits
discrimination on the basis of race, color or national origin.
b. Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681-1683
and 1685-1686), which prohibits discrimination on the basis of gender.
C. Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which
prohibits discrimination on the basis of handicaps.
d. The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101-6107), which
prohibits discrimination on the basis of age.
e. The Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse.
f. The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on
the basis of alcohol abuse or alcoholism.
Page 2 Initia
g. §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290
ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records.
h. Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), as amended, relating
to nondiscrimination in the sale, rental or financing of housing.
i. Title 44 Code of Federal Regulations (CFR) Parts 7, 16, and 19 relating to
nondiscrimination.
j. The requirements on any other nondiscrimination provisions in the specific statute(s)
under which the application for Federal assistance is being made.
k. Will, in the event that a Federal or State court or Federal or State administrative agency
makes a finding of discrimination after a due process hearing on the grounds or race, color,
religion, national origin, gender, or disability against a recipient of funds, the recipient will
forward a copy of the finding to the Office of Civil Rights, Office of Justice Programs.
1. Will provide an Equal Employment Opportunity Plan, if applicable, to the Department of
Justice Office of Civil Rights within 60 days of grant award.
in. Will comply, and assure the compliance of all its subgrantees and contractors, with the
nondiscrimination requirements and all other provisions of the current edition of the
Office of Justice Programs Financial and Administrative Guide for Grants, M7100.1.
17. Will comply with the requirements of Titles II and III of the Uniform Relocation Assistance and
Real Property Acquisition Policies Act of 1970 (42 U.S.C. § 4601 et seq. LP.L. 91-646]) which
provides for fair and equitable treatment of persons displaced or whose property is acquired as a
result of Federal or Federally assisted programs. These requirements apply to all interested in real
property acquired for project purposes regardless of Federal participation in purchases. Will also
comply with Title 44 CFR, Part 25, Uniform Relocation Assistance and Real Property Acquisition
for Federal and Federally -assisted programs.
18. Will comply, if applicable, with the flood insurance purchase requirements of Section 102(a) of the
Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood
hazard area to participate in the program and to purchase flood insurance if the total cost of
insurable construction and acquisition is ten thousand dollars ($10,000) or more.
19. Will comply with all applicable Federal, State, and Local environmental and historical
preservation (EHP) requirements. Failure to meet Federal, State, and Local EHP requirements
and obtain applicable permits may jeopardize Federal funding. Will comply with all conditions
placed on any project as the result of the EHP review; any change to the scope of work of a
project will require reevaluation of compliance with these EHP requirements.
20. Agrees not to undertake any project having the potential to impact the EHP resources without the
prior written approval of RCOA, including, but not limited to, ground disturbance, construction,
modification to any structure, physical security enhancements, communications towers, and
purchase and/or use of any sonar equipment. The subgrantee must comply with all conditions
placed on the project as a result of the EHP review. Any construction related activities initiated
without the necessary EHP review and approval will result in a noncompliance finding, and may
not be eligible for reimbursement with DHS/FEMA/Cal EMA funding. Any change to the scope of
work will require re-evaluation of compliance with the EHP. If ground -disturbing activities occur
during the project implementation, the subgrantee must ensure monitoring of the disturbance. If any
potential archeological resources are
Page 3 Initials%
discovered, the subgrantee will immediately cease activity in that area and notify
RCOA and the appropriate State Historic Preservation Office.
21. Will ensure that the facilities under its ownership, lease or supervision, which shall be utilized in the
accomplishment of this project, are not on the Environmental Protection Agency's (EPAs) List of
Violating Facilities, and will notify RCOA of the receipt of any communication from the Director
of the EPA Office of Federal Activities indicating if a facility to be used in the project is under
consideration for listing by the EPA.
22. Will provide any information requested by DHS/FEMA/Cal EMA/RCOA to ensure compliance
with applicable laws, including the following:
a. Institution of environmental quality control measures under the National Environmental
Policy Act, National Historical Preservation Act, Archaeological and Historic Preservation
Act, Endangered Species Act, and Executive Orders on Floodplains (11988), Wetlands
(11990) and Environmental Justice (EO12898) and Environmental Quality (EO11514).
b. Notification of violating facilities pursuant to EO 11738.
C. Assurance of project consistency with the approved state management program
developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§ 1451 et seq.).
d. Conformity of Federal actions to State (Clean Air) Implementation Plans under Section
176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. § 7401 et seq.).
e. Protection of underground sources of drinking water under the Safe Drinking Water Act
of 1974, as amended, (P.L. 93-523).
f. California Environmental Quality Act (CEQA). California Public Resources Code
Sections 21080-21098. California Code of Regulations, Title 14, Chapter 3 Section
15000-15007.
g. Wild and Scenic Rivers Act of 1968 (16 U.S.C. § § 1271 et.seq.) related to protecting
components or potential components of the national wild and scenic rivers system.
h. Applicable provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October
19, 1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new Federal
funds within the units of the Coastal Barrier Resources System.
23. Will comply with Standardized Emergency Management System (SEMS) requirements as stated in
the California Emergency Services Act, Government Code, Chapter 7 of Division I of Title 2,
Section 8607.1(e) and CCR Title 19, Sections 2445, 2446, 2447, and 2448.
24. Agrees that all publications created or published with funding under this grant shall prominently
contain the following statement: "This document was prepared under a grant from FEMA's Grant
Programs Directorate, US. Department of Homeland Security. Points of view or opinions
expressed in this document are those of the authors and do not necessarily represent the official
position or policies of FEMA's Grant Programs Directorate or the US. Department of Homeland
Security. " The recipient also agrees that, when practicable, any equipment purchased with grant
funding shall be prominently marked as follows: "Purchased with funds provided by the US.
Department of Homeland Security. "
25. Acknowledges that DHS/FEMA reserves a royalty -free, nonexclusive, and irrevocable license to
reproduce, publish, or otherwise use, and authorize others to use, for Federal government purposes:
a) the copyright in any work developed under an award or sub -award; and b) any rights of copyright
to which a recipient or sub -recipient purchases ownership with Federal support.
Page 4 Initials�J
26. The recipient agrees to consult with RCOA regarding the allocation of any patent rights that arise
from, or are purchased with, this funding.
27. Has requested through RCOA/State of California, Federal financial assistance to be used to perform
eligible work approved in the submitted application for Federal assistance and after the receipt of Federal
financial assistance, through RCOA/State of California, agrees to the following:
a. Promptly return to RCOA all the funds received which exceed the
approved, actual expenditures as accepted by the Federal or State government.
b. In the event the approved amount of the grant is reduced, the reimbursement applicable to
the amount of the reduction will be promptly refunded to RCOA.
C. Separately account for interest earned on grant funds, and will return all interest earned,
in excess of $100 per Federal Fiscal Year.
28. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S C. Sections 4728-4763)
relating to prescribed standards for merit systems for programs funded under one of the nineteen
statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of
Personnel Administration (5 C.F.R. 900, Subpart F).
29. Will comply with provisions of the Hatch Act (5 U.S.C. Sections 1501-1508 and 7324-7328)
which limit the political activities of employees whose principal employment activities are
funded in whole or in part with Federal funds.
30. Will comply, if applicable, with P.L. 93-348 regarding the protection of human subjects involved in
research, development, and related activities supported by this award of assistance.
31. Will comply, if applicable, with the Laboratory Animal Welfare Act of 1966 (P. L. 89-544, as
amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded
animals held for research, teaching, or other activities supported by this award of assistance.
32. Will comply with the minimum wage and maximum hour provisions of the Federal Fair Labor
Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher education,
hospitals, and other non-profit organizations.
33. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. Section 276a to
276a-7), the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Sections 874), and the Contract
Work Hours and Safety Standards Act (40 U.S.C. Sections 327-333), regarding labor standards for
Federally -assisted construction sub -agreements.
34. Agrees that:
a. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the making of any Federal grant,
the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal grant or cooperative agreement.
b. If any other funds than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or an employee of Congress, or employee of a Member
Page 5 Initials w
of Congress in connection with the Federal grant or cooperative agreement, the
undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying
Activities," in accordance with its instructions.
C. The undersigned shall require that the language of this certification be included in the
award documents for all sub awards at all tiers including subgrants, contracts under
grants and cooperative agreements, and subcontract(s) and that all sub recipients shall
certify and disclose accordingly.
d. This certification is a material representation of fact upon which reliance was placed when
this transaction was made or entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by section 1352, Title 31, U.S. Code.
Any person who fails to file the required certification shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such failure.
35. Agrees that equipment acquired or obtained with grant funds:
a. Will be made available pursuant to applicable terms of the California Disaster and Civil
Defense Master Mutual Aid Agreement in consultation with representatives of the various
fire, emergency medical, hazardous materials response services, and law enforcement
agencies within the jurisdiction of the applicant, and deployed with personnel trained in the
use of such equipment in a manner consistent with the California Law Enforcement Mutual
Aid Plan or the California Fire Services and Rescue Mutual Aid Plan.
b. Is consistent with needs as identified in the State Homeland Security Strategy and will be
deployed in conformance with that Strategy.
36. Agrees that funds awarded under this grant will be used to supplement existing funds for
program activities, and will not supplant (replace) non -Federal funds.
37. Will comply with all applicable Federal statutes, regulations, policies, guidelines and
requirements, including OMB Circulars A102 and A-133, E.O. 12372 and the current
Administrative Requirements, Cost Principles, and Audit Requirements.
38. Will comply with all provisions of 2 CFR, including: Part 215 Uniform Administrative Requirements
for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non -Profit
Organizations (OMB Circular A -I 10); Part 225 Cost Principles for State, Local and Indian Tribal
Governments (OMB Circular A-87); Part 220 Cost Principles for Educational Institutions (OMB
Circular A-21); Part 230 Cost Principles for Non -Profit Organizations (OMB Circular A-122).
39. Will comply with Subtitle A, Title II of the Americans with Disabilities Act (ADA) 1990.
40. Agrees to cooperate with any assessments, national evaluation efforts, or information or data
collection requests, including, but not limited to, the provision of any information required for
the assessment or evaluation of any activities within this agreement.
41. Will comply with Federal Acquisition Regulations (FAR), part 31.2 Contract Cost Principles and
Procedures, Contracts with Commercial Organizations.
42. Will comply with the financial and administrative requirements set forth in the current edition of the
DHS Financial Management Guide.
Page 6 Initialsw�9
43. Agrees that all allocations and use of funds under this grant will be in accordance with the FY 2010
Homeland Security Grant Program Guidance and Application Kit, and the California Supplement
to the FY 2010 Homeland Security Grant Program Guidance and Application Kit. All allocations
and use of funds under this grant will be in accordance with the Allocations, and use of grant
funding must support the goals and objectives included in the State and/or Urban Area Homeland
Security Strategies as well as the investments identified in the Investment Justifications which
were submitted as part of the California FY2010 Homeland Security Grant Program application.
Further, use of FY10 funds is limited to those investments included in the California FYIO
Investment Justifications submitted to DHS/FEMA/Cal EMA and evaluated through the peer
review process.
44. Will not make any award or permit any award (subgrant or contract) to any party which is
debarred or suspended or is otherwise excluded from or ineligible for participation in Federal
assistance programs under Executive Order 12549 and 12689, "Debarment and Suspension".
45. As required by Executive Order 12549, Debarment and Suspension, and implemented at 44 CFR Part
17, for prospective participants in primary covered transactions,
a. The applicant certifies that it and its principals:
i. Are not presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily
excluded from covered transactions by any Federal department or agency.
ii. Have not within a three-year period preceding this application been convicted of or
had a civil judgment rendered against them for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain, or performing a public
(Federal, State, or local) transaction or contract under a public transaction; violation
of Federal or State antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving
stolen property.
iii. Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (Federal, State, or local) with commission of any of the
offenses enumerated in paragraph (1)(b) of this certification; and have not within a
three-year period preceding this application had one or more public transactions
(Federal, State, or local) terminated for cause or default; and
b. Where the applicant is unable to certify to any of the statements in this certification, he or she
shall attach an explanation to this application.
46. Agrees to comply with the Drug -Free Workplace Act of 1988, and certifies that it will or will
continue to provide a drug -free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against employees for violation of
such prohibition.
b. Establishing an on -going drug -free awareness program to inform employees about:
i. The dangers of drug abuse in the workplace;
ii. The grantee's policy of maintaining a drug -free workplace;
iii. Any available drug counseling, rehabilitation, and employee assistance programs;
and
Page 7 Initials
iv. The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace.
c. Making it a requirement that each employee to be engaged in the performance of the grant
be given a copy of the statement required by paragraph (a).
d. Notifying the employee in the statement required by paragraph (a) that, as a condition of
employment under the grant, the employee will
i. Abide by the terms of the statement; and
ii. Notify the employer in writing of his or her conviction for a violation of a
criminal drug statute occurring in the workplace no later than five calendar days
after such conviction.
e. Notifying the agency, in writing, within 10 calendar days after receiving notice under
subparagraph (d)(2) from an employee or otherwise receiving actual notice of such
conviction. Employers of convicted employees must provide notice, including position
title, to:
Department of Justice, Office of Justice Programs
ATTN: Control Desk
633 Indiana Avenue, N.W.
Washington, D.C.20531
Notice shall include the identification number(s) of each affected grant.
f. Taking one of the following actions, within 30 calendar days of receiving notice under
subparagraph (d)(2), with respect to any employee who is so convicted.
i. Taking appropriate personnel action against such an employee, up to and
including termination, consistent with the requirements of the Rehabilitation Act of
1973, as amended; or
ii. Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local
health, law enforcement, or other appropriate agency.
g. Making a good faith effort to continue to maintain a drug -free workplace through
implementation of paragraphs (a), (b), (c), (d), (e), and (f).
47. Will comply with all applicable requirements of all other Federal and State laws, executive
orders, regulations, program and administrative requirements, policies and any other
requirements governing this program.
48. Understands that failure to comply with any of the above assurances may result in suspension,
termination, or reduction of grant funds.
The undersigned represents that he/she is authorized by the above named applicant to enter into this
agreement for and on behalf of the said applicant.
Signature of Authorized Agent` / xr)��
Printed Name of Authorized Agent:
Title: I T� ANAG %( Date: /all `f� 0
Page 8 Initia' T /
Chris Escobedo
La Quinta, CA
RE: FY15 State Homeland Security Program (SHSP) Award— CERT- $4,000
Grant #: 2015-SS-00078 CFDA#: 97.067
The California Office of Emergency Services (CalOES) has approved Riverside County's FY15 State Homeland
Security Program (SHSP) grant application and has authorized the commencement of expenditures and
reimbursement requests. The overall performance period of this grant is October 21, 2015 — May 31, 2017. The
following milestones have been set by the state for your projects:
Prow2ct AM-201 Milgstona 92MDletiory Dqte
CERT $2,000 8/01/2016
Subject to pending paperwork this letter serves as authorization to begin spending and requesting reimbursement of
your Anti -Terrorism Approval Authority (ATAA) approved projects. Riverside County OES does require you to
this letter. Please remember that changes to your grant will require the approval of the OA prior to incurring any
costs. All modifications, EHP's, sole source procurement, EOC and construction requests require additional
approvals from CalOES through the OA prior to incurring any costs. Your Agency's Financial Workbook outlining
your approved spending is included on the CD provided to you.
By accepting this award it will be understood that you are agreeing to comply with all applicable federal, state and
to requirements of the grant as put forth in the FY15 Grant Assurances, federal and state guidances, and all
provisions of 2 CFR 200 including part F-"Audit Requirements". Performance Bonds are required for any equipment
-ardless of cost that is beim
M-7 N WdEaJ)kUIJX9TL-2, rcraft re W,*�amd for with an�W%ortion of
grant funds. Federal funds cannot be awarded to any entity at has been debarred. You will be expected to provide
quarter reports by January 5, April 5, July 5 and October 5 of each year for all open grants. Any funds found owed
as a result of a final review or audit must be refunded to the County within 15 days upon receipt of an invoice from
Riverside County EMD.
As always, please feel free to contact us with any questions you may have. I look forward to working with you and
appreciate your cooperation and support.
Regards,
Kim Dana and Laronte Groom
Administrative Services Analyst 11
Riverside County EMID
951-955-0419, 951-955-8517
M
Are your grant managers experienced?
A. Please list, by name and title, any personnel who manages your grant.
a. Chris Escobedo, Assistant to City Manager
b. Amy McCormick, Accounting Manager
c. Ted Shove, Business Analyst
B. Have they managed other federal grants/funds?
a. YES
C. What experience do they have?
a. Managing the following types of grants: FEMA, Federal Surface Transportation, CDBG, vario
law enforcement grants, and Rural Rental Assistance I
• Does the City/Agency have a Financial Management System that reflects a clear audit trail of the
expenditure/revenue of grant funds?
o YES
• Does the Financial Management System show that grant funds are not co -mingled with general funds?
YES
A. How are the funds identified in your financial management system?
Does your City/Agency receive more than $750,000 in federal funding? —YesJf yes answer the below questions.
1. When was your last single audit completed? 1/2 15 for FY-13/L4
2. Where there any findings? No
0 What were the findings?
3. Were those findings resolved? NLA
• How were they resolved?
• Does your City/Agency have written policies for;
A. Conflict of Interest —YES
B. Procurements -include those that use grant funds, sole source, levels of purchase, contracts (RFPs, RFQs,
C. Payments, including improper payments
D. Record retention - YES
0 Does your City/Agency have the ability to make purchases and wait for reimbursement?
o YES
157V
• Has your City/Agency received grant funding in prior years? YES (If yes answer below questions)
A. Did you expend all funds on time?
a. YES
B. Were all reports handed in on time?
a. YES
C. Did you have to modify your grant at anytime during the performance period? How often? Why?
a. Yes— a reduction in the funding request of $102 (once) for FY12 SHSP
I certify that to the best of my knowledge and belief, this report is correct and complete and that all pertinent facts are
included in this report.
Agency: City of La Quinta, California
Authorized Agent Printed Name: Edie Hylton, Acting City Manager
Authorized Agent Signature- Date: 11/5/2015
Fiscal Manager Printed Name:
Fiscal Manager Signature: Date:
ft,
For Riverside County Grants Unit Only,
Reviewed By,
Date Reviewed:
Risk Level:
For Riverside County EMD FYI 5 Stal
Homeland Security Program (SHSP)
Grant I
As the duly authorized representative of the Applicant, I hereby certify that the Applicant has the
legal authority to apply for Federal assistance and the institutional, managerial and financial capability
(including funds sufficient to pay any non -Federal share of project cost) to ensure proper planning,
management and completion of the project described in this application, within prescribed timelines.
I further acknowledge that the Applicant is responsible for reviewing and adhering to all
requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO);
(c) California Supplement to the NOFO; and
(d) Federal and State Grant Program Guidelines.
Federal Regulations
Government cost principles, uniform administrative requirements and audit requirements for federal
grant programs are housed in Title 2, Part 200 of the Code of Federal Regulations (CFR) and in
updates issued by the Office of Management and Budget (OMB) on hftp://www.whitehouse.gov/omb/.
Significant state and federal grant award requirements (some of which appear in the documents
listed above) are called out below. The Applicant hereby agrees to comply with the following:
1. Proof of Authority
The Applicant will obtain written authorization from the city council, governing board or authorized
body in support of this project. This written authorization must specify that the Applicant and the city
council, governing board or authorized body agree:
(a) To provide all matching funds required for said project and that any cash match Willi
appropriated as required.
(b) That any liability arising out of the performance of this agreement shall be the responsibili
of the Applicant and the city council, governing board or authorized body.
(c) That grant funds shall not be used to supplant expenditures controlled by the city counc
governing board or authorized body.
(d) That the official executing this agreement is, in fact, authorized to do so.
Homeland Security Grant Program - 2015 Grant Assurances Pagef
Initials
This Proof of Authority must be maintained on file and readily available upon demand..
2. Period of Performance
The Applicant will initiate work after approval of the award and complete all work within the period of
performance specified in the grant.
3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the U.S. Code (U.S.C.), for persons entering into a
contract, grant, loan or cooperative agreement from an agency or requests or receives from an
agency a commitment providing for the United States to insure or guarantee a loan, the Applicant
certifies that:
No Federal appropriated funds have been paid or will be •. • by Or on behalf of the
accordanceundersigned, to any person for influencing or attempting to influence an officer or employe
of an agency, a Member of Congress, an officer or employee of Congress, or an employe
of a Member of Congress in connection with the awarding of any Federal contract, the
making of any Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or cooperative agreement,
the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Repo
Lobbying", in instructions.
(c) The undersigned shall require that the language of this certification be included in the awa
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all subrecipients shall certify a
disclose accordingly.
The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and §§7324
7328) which limit the political activities of employees whose principal employment activities are
funded in whole or in part with Federal funds.
Finally, the Applicant agrees that Federal funds will not be used, directly or indirectly, to support the
enactment, repeal, modification or adoption of any law, regulation or policy without the express
written approval from the California Governor's Office of Emergency Services (Cal OES) via
Riverside County Emergency Management Department (EMD) or the Federal awarding agency.
4. Debarment and Suspension
As required by Executive Orders (EO) 12549 and 12689, and 2 CFR §200.212 and codified in 2
CFR Part 180, Debarment and Suspension, the Applicant will provide protection against waste,
fraud and abuse by debarring or suspending those persons deemed irresponsible in their dealings
with the Federal government. The Applicant certifies that it and its principals:
Homeland Security Grant Program - 2015 Grant Assurances Page 0
lnit+als
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible,- or
voluntarily excluded from covered transactions by any Federal department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (Federal, State, or
local) transaction or contract under a public transaction; violation of Federal or State
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State, or local) with commission of any of the offenses enumerated in
paragraph (2)(b) of this certification; and
(d) Have not within a three-year period preceding this application had one or more public
transaction (Federal, State, or local) terminated for cause or default.
Where the Applicant is unable to certify to any of the statements in this certification, he or she shall
attach an explanation to this application.
5. Non -Discrimination and Equal Employment Opportunity
The Applicant will comply with all Federal statutes relating to non-discrimination. These include, but
are not limited to, the following:
(a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. §2000d et.
seq.) which prohibits discrimination on the basis of race, color or national origin and requires
that recipients of federal financial assistance take reasonable steps to provide meaningful
access to persons with limited English proficiency (LEP) to their programs and services;
(b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681-1683, and
1685-1686), which prohibits discrimination on the basis of sex;
(c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits
discrimination on the basis of handicaps;
(d) Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of
disability, as well as all applicable regulations and guidelines issued pursuant to ADA (42
U.S.C. 12101, et seq.);
(e) Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits
discrimination on the basis of age;
(f) Drug Abuse Office and Treatment Act of 1972) (P.L. 92-255), as amended (P.L. 96-181),
relating to nondiscrimination on the basis of Treatment or recovery from drug abuse;
(g) Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol
abuse or alcoholism;
(h) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and
290 ee 3), as amended, relating to confidentiality of alcohol and drug abuse patient records;
(i) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §3601 et seq.), as amended, relating to
nondiscrimination in the sale, rental or financing of housing;
(j) EO 11246, which prohibits federal contractors and federally assisted construction
contractors and subcontractors, who do over $10,000 in Government business in one year
from discriminating in employment decisions on the basis of race, color, religion, sex, or
Homeland Security Grant Program - 2015 Grant Assurances PagW
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national origin;
(k) EO 11375, which bans discrimination on the basis of sex in hiring and employment in both
the United States federal workforce and on the part of government contractors;
(1) California Public Contract Code §10295.3, which addresses discrimination based on
domestic partnerships;
(m)Any other nondiscrimination provisions in the specific statute(s) under which application for
Federal assistance is being made; and
(n) The requirements of any other nondiscrimination statute(s) which may apply to the
application.
In addition to the items listed in (a) through (n), the Applicant will comply with California's Fair
Employment and Housing Act (FEHA). FEHA prohibits harassment and discrimination in
employment because of race, color, religion, sex, gender, gender identity, gender expression,
sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical
condition, age, pregnancy, denial of medical and family care leave, or pregnancy disability leave
(California Government Code sections 12940, 12945, 12945.2) and/or retaliation for protesting
illegal discrimination related to one of these categories, or for reporting patient abuse in tax
supported institutions.
6. Drug -Free Workplace
As required by the Drug -Free Workplace Act of 1988 (41 U.S.C. §701 et seq.), the Applicant
certifies that it will or will continue to provide a drug -free workplace and a drug -free awareness
program as outlined in the Act.
7. Environmental Standards
The Applicant will comply with State and Federal environmental standards which maybe prescribed
pursuant to the following, as applicable:
(a) California Environmental Quality Act (CEQA) (California Public Resources Code §§21000
21177), to include coordination with the city or county planning agency;
(b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, §§15000-
15387);
(c) Federal Clean Water Act (CWA) (33 U.S.C. §1251 et seq.), which establishes the basic
structure for regulating discharges of pollutants into the waters of the United States and
regulating quality standards for surface waters.
(d) Institution of environmental quality control measures under the National Environmental
Policy Act of 1969 (P.L. 91-190) and Executive Orders (EO) on the Environmental Justice
Act (EO 12898) and Environmental Quality (EO 11514);
(e) Notification of Environmental Protection Agency (EPA) violating facilities pursuant to EO
11738;
(f) Protection of wetlands pursuant to EO 11990;
(g) Evaluation of flood hazards in floodplains in accordance with EO 11988
(h) Assurance of project consistency with the approved State management program developed
under the Coastal Zone Management Act of 1972 (16 U.S.C. §1451 et seq.);
(i) Conformity of Federal actions to State (Clean Air) Implementation Plans under Section
176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §7401 et seq.);
Homeland Security Grant Program - 2015 Grant Assurances Pag f
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Protection of underground sources of drinking water under the Safe Drinking Water Act of
1974, as amended (P.L. 93-523);
(k) Protection of endangered species under the Endangered Species Act of 1973, as amended
(P.L. 93-205);
(1) Wild and Scenic Rivers Act of 1968 (16 U.S.C. §1271 et seq.) related to protecting
components or potential components of the national wild and scenic rivers system.
Finally, the Applicant shall not be: 1) in violation of any order or resolution promulgated by t' I 'I
State Air Resources Board or an air pollution district; 2) subject to a cease and desist ord
pursuant to §13301 of the California Water Code for violation of waste discharge requirements
discharge prohibitions; or 3) finally determined to be in violation of federal law relating to air or wat
pollution.
1. Audits
For subrecipients expending $750,000 or more in Federal grant funds annually, the Applicant will
cause to be performed the required financial and compliance audits in accordance with the Single
Audit Act Amendments of 1996 and Title 2 of the Code of Federal Regulations, Part 200, Subpart F
Audit Requirements.
9. Access to Records
In accordance with 2 CFR §200.336, the Applicant Will give the awarding agency, the Comptroller
General of the United States and, if appropriate, the State, through any authorized representative,
access to and the right to examine all records, books, papers, or documents related to the award.
The Applicant will require any subrecipients, contractors, successors, transferees and assignees to
acknowledge and agree to comply with this provision.
10. Conflict of Interest
The Applicant will establish safeguards to prohibit employees from using their positions or a
purpose that constitutes or presents the appearance of personal or organizational conflict of
interest, or personal gain.
11. Financial Management
False Claims for Payment
The Applicant will comply with 31 U.S.0 §3729 which sets forth that no subgrantee, recipient or
subrecipient shall submit a false claim for payment, reimbursement or advance.
12. Reporting - Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding Accountability
and Transparency Act (FFATA) (2 CFR Chapter 1, Part 170), specifically (a) the reporting of
Homeland Security Grant Program - 2015 Grant Assurances Pag,
kiffial'VR
"
euboxvendo obligating $25,000 or more in federal funds and /b\ executive compensation data for
first -tier auhamards. This includes the provisions of FFATA, which includes requirements on
executive #»nmpenaa1ion, and also requirements implementing the Act for the non -Federal entity at
2 CFR pert 25 Financial Assistance Use of Universal Identifier and Central Contractor Registration
and 2CFR part 17OReporting Gubewardand Executive Compensation Information.
The Applicant also must comply with statutory requirements for whistleblower protections at 10
S61 01 et seq.
13.Hmmman Trafficking
The Applicant will comply with the requirements of Section 1O6(d)Ufthe Trafficking Victims
Protection Act (TVPLk) of . as amended (22 U.S.C. §7104) which prohibits grant award
recipients or a subnmnipient from (1) Engaging in severe forms of trafficking in persons during the
period of time that the award is in effect (2) Procuring a oonnrnennia| sex act during the period of
time that the avvond is in effect or (3) Using forced labor in the performance of the award or
aubovvmndeunder the award.
14. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) Comply with the provisions of the U.S.C. §§276a to as
applicable, and the Copeland Act 40 U.S.C. 03145 and 18 U.S.C. §874\ and the Contract
Work Hours and Safe!y Standards Act O U.S.C. §§337-333\. regarding labor standards for
federally -assisted construction contracts Vrsubcontracts.
(b) Comply with the 29 U.S.C. §201 et a|.) amthey apply 0o
employees of institutes of higher learning (|HE), hospitals and other non-profit organizations.
The Applicant must comply with provisions which require every employer to be insured against
liability for Worker's Compensation before commencing performance of the work of this Agreement,
as per California Labor Code §3700.
16.Property-Related
If applicable to the type ofprojectfunded bYthis Federal award, the Applicant `will:
(a) Comply with the requirements of Titles U and U| Of the Uniform Relocation Assistance and
Real Property Acguisition Policies Act of 1970 P.L. 91-646\ which provide for fair and
equitable treatment of persons displaced or vvhmme property is acquired as a naou# of
Federal or federally -assisted programs. Theme requirements apply to all interests in n*a|
property acquired for project purpmaesna8end|mmsofFedena|padioipationinpunnhase.
(b) Comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (P.L 93-234) which requires mubrenipiente in a special flood hazard
Homeland Security Grant Program Z015Grant Assurances Pal tq
area to participate in the program and to purchase flood insurance if the tn1e| coat of
insurable construction and acquisition ha$1U.008mrmore.
(o) Assist the awarding agency in assuring compliance with Section 106 of the National Historic
Preservation Act of . as amended (18 U.S.C. &470). EO 11593 (identification and
protection of historic pnopert|eo), and the Archaeological and Historic Pnamen/etiPn Act of
1974(16U.S.C.G469m-1et seq.).
(d)Comply with theLead-Based 42U.S.C.§4UJ1and 24CFR
Part 35\ which prohibits the use of lead -based paint in construction or rehabilitation of
residence structures.
For all construction projects, the Applicant will:
(e)Not dispose of, modify the use of, or change the terms of the real property title orother
interest in the site and facilities without permission and instructions from the awarding
agency. Will record the Federal awarding agency directives and will include covenant in
the title of real property acquired in whole or in part with Federal assistance funds to assure
nondiscrimination during the useful life ofthe project.
(b) Comply with the requirements cfthe awarding agency with regard tothe drafting, review and
approval of construction plans and specifications.
/o\ Provide and maintain competent and adequate engineering supervision atthe construction
site to ensure that the complete work conforms with the approved plans and specifications
and will furnish pnngnymaiwm napndo and such other information as may be required by the
assistance awarding agency mrState.
18. Freedom of Information Act
The Applicant acknowledges that all information submitted in the course of applying for funding
under this program or provided in the course of an entity's grant management activities. which is
under Federal control is subject to the Freedom of Information Act (FOIA), 5 U.S.C. §552. The
Applicant should also consult its own State and local laws and regulations regarding the release of
information, which should be considered when reporting sensitive matters in the grant application,
needs assessment and strategic planning process.
19. California Public Records Act
The Applicant acknowledges that all information submitted in the course of applying for funding
under this program or provided in the course of an entity's grant management activities may be
subject to the California Public Records Act (California Government Code §§6250-6276.48), which
requires inspection and/or disclosure of governmental records to the public upon request, unless
exempted by law.
Homeland Security Grant Program '2V15 Grant Assurances Pag
HOMELAND SECURITY GRANT PROGRAM - PROGRAM SPECIFIC ASSURANCES
CERTIFICATIONS
20. Personally Identifiable Information
Subrecipients collecting Personally Identifiable information (PII) must have a publically-avai a e
policy that describes what P1 I they collect, how they plan to use the PI I, whether they share P1 I with
third parties, and how individuals may have their P11 corrected where appropriate.
21. Disposition of Equipment
When original or replacement equipment acquired under this award is no longer needed for the
original project or program or for other activities currently or previously supported by the
Department of Homeland Security/Federal Emergency Management Agency, subrecipients must
request instructions from Riverside County EMD on proper disposition of equipment.
22. Reporting Accusations and Findings of Discrimination
If, during the past three years, the subrecipient has been accused of discrimination on the grounds
of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or
familial status, the subrecipient must provide a list of all such proceedings, pending or completed,
including outcome and copies of settlement agreements to Riverside County EMD for reporting
to the DHS awarding office and the DHS Office of Civil Rights and Civil Liberties.
If any court or administrative agency makes a finding of discrimination on grounds of race, color,
national origin (including limited English proficiency), sex, age, disability, religion or familial status
against the subrecipient, or the subrecipient settles a case or matter, alleging such discrimination,
subrecipients must forward a copy of the complaint and findings to Riverside County EMD for
forwarding to the DHS Component and/or awarding office.
23. Acknowledgement of Federal Funding from DHS and Use of DHS Seal, Logo and Flags
All subrecipients must acknowledge their use of federal funding when issuing statements, press
releases, requests for proposal, bid invitations, and other documents describing projects or
programs funded in whole or in part with federal funds.
All subrecipients must obtain DHS's approval prior to using DHS seal(s), Logos, crests Or
reproductions of DHS agency officials, including use of the United States Coast Guard seal, logo,
crests or reproductions of flags or likenesses of Coast Guard officials.
24. Copyright
All subrecipients must affix the applicable copyright notices of 17 U.S.C. §§401 or 402 and an
acknowledgement of Government sponsorship (including award number) to any work first produced
under Federal financial assistance awards, unless the work includes any information that is
otherwise controlled by the Government (e.g., classified information or other information subject to
national security or export control laws or regulations).
Homeland Security Grant Program - 2015 Grant Assurances Page
25. Energy Policy and Conservation Act
All subrecpiento must comply with the requirements of42 U.S.C. §0201 which contain policies
relating to energy efficiency that are defined in the state energy conservation plan issues in
compliance with this Act.
26'Hotel and Motel Fire Safety Act of 1990
All nubreci9kanta must ensure that all nonfenenne, nieebn0, convention, ortraining ' space funded in
vvhq|e or in pad with Federal funds complies with Section 0 of the fina prevention and control
guidelines ofthe Federal Fire Prevention and Control Act of1974.15U.8.C.§2225a.
27'7errorist Financing E.O. 13224
All mubrecipiento must comply with U.S. Executive Order 13224 and U.S. |mvv that prohibit
transactions with, and the provisions of resources and support to, individuals and organizations
associated with terrorism. It is the legal responsibility ofmubrenipientato ensure compliance with the
28. USA Patriot Act of 2001
All mubnaoipientn must comply with the requirements ofthe Uniting and Strengthening America by
Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA Patriot Act),
which amends 18 U.S.C. §§175-175c.'
IMPORTANT
The purpose of the assurance is to obtain federal and state financial aaahstanma, including any and all
federal and state grants, |oane, naimnbursennent, contracts, etc. The Applicant recognizes and agrees
that state financial assistance will be extended based on the representations made |nthis assurance.
This assurance is binding on the Aup|ioent, its mucnesoono, tnenefemaee, assignees, etc. Failure to
comply with any ofthe above assurances may result in auopenaion, berrnine1ion, or reduction of grant
funds.
All appropriate documentation, as outlined aboVe, must be maintained on file by the Applicant and
available for Riverside County EYNO or public scrutiny upon request. Failure to comply with these
requirements may result in suspension of payments under the grant or termination of the grant or
both and the oubnmcipient may be ineligible for axxenj of any future grants if the Riverside County EIVID
determines that any mfthe following has occurred: (1) the recipient has made false certification, or (2)
` violates the certification by failing to carry out the requirements as noted above.
All ofthe language contained within this document must be included |nthe award documents for all
subawards at all tiers, including contracts under grants and cooperative agreements and subcontracts.
Homeland Security Grant Program -Z01SGrant Assurances Pag
Applicant to nter int
agreement for and on behalf of the said Applicant.
Sionature of Authorized • •�"
Printed Name of Authorized A?�ent. die Hylton
Title- Acting City Manager 11/5/2015
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