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2010 10 19 CC&r# 4 44d4a City Council agendas are available on the City's web page @ www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting TUESDAY, OCTOBER 19, 2010 3:30 P.M. Closed Session / 4:00 P.M. Open Session Beginning Resolution No. 2010-062 Ordinance No. 483 CALL TO ORDER Roll Call: Council Members: Evans, Franklin, Henderson, Sniff, and Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CLOSED SESSION — NONE RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. WiTi'm i�i PLEDGE OF ALLEGIANCE 001 City Council Agenda 1 October 19, 2010 PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. PRESENTATIONS — NONE WRITTEN COMMUNICATIONS — NONE APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF OCTOBER 5, 2010. CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED OCTOBER 19, 2010. 2. RECEIVE AND FILE TREASURER'S REPORT DATED AUGUST 31, 2010. 3. RECEIVE AND FILE REVENUES AND EXPENDITURES REPORT DATED AUGUST 31, 2010, AND INVESTMENT SUMMARY REPORT FOR THE QUARTER ENDING SEPTEMBER 30, 2010. 4. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH COACHELLA VALLEY ENGINEERS FOR CONSTRUCTION SURVEYING SERVICES. 5. ACCEPTANCE OF MONROE STREET PAVEMENT REHABILITATION IMPROVEMENTS, PROJECT NO. 2009-21. 6. ADOPTION OF A RESOLUTION IN SUPPORT OF "BUSINESS -FRIENDLY PRINCIPLES" AS PART OF THE SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (SLAG) DEVELOPMENT OF A SOUTHERN CALIFORNIA ECONOMIC GROWTH STRATEGY. City Council Agenda 2 •» 002 October 19, 2010 7. ACCEPTANCE OF WASHINGTON STREET WIDENING IMPROVEMENTS, PROJECT NO. 2008-18. 8. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE PUBLIC WORKS ASSISTANT ENGINEER II TO ATTEND TRAFFIC SIGNAL OPERATIONS AND HIGHWAY CAPACITY ANALYSIS TRAINING IN LOS ANGELES, CALIFORNIA, NOVEMBER 16-17, 2010. 9. ACCEPTANCE OF ONSITE IMPROVEMENTS ASSOCIATED WITH TRACT MAP 31874-1, CARMELA, TAYLOR WOODROW HOMES, INC. 10. ACCEPTANCE OF ONSITE IMPROVEMENTS ASSOCIATED WITH TRACT MAP 31874-2, CARMELA, TAYLOR WOODROW HOMES, INC. 11. ADOPTION OF A RESOLUTION APPROVING A SUPPLEMENTAL AGREEMENT WITH RIVERSIDE COUNTY FOR THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR PUBLIC FACILITY AND STREET IMPROVEMENTS ALONG CALLE TAMPICO AND AVENIDA BERMUDAS, AND PUBLIC SERVICE FUNDS FOR THE BOYS AND GIRLS CLUB -LA QUINTA UNIT. 12. APPROVAL OF A CONTRACT EXTENSION WITH THE PLANNING CENTER FOR PREPARATION OF THE LA QUINTA HOUSING ELEMENT UPDATE. 13. APPROVAL TO EXCUSE PLANNING COMMISSIONER MARK WEBER'S ABSENCE FROM THE OCTOBER 12, 2010, PLANNING COMMISSION MEETING. 14. ADOPTION OF A RESOLUTION APPROVING THE CITY'S PARTICIPATION IN THE COUNTY OF RIVERSIDE MORTGAGE CERTIFICATE PROGRAM. 15. APPROVAL OF A COOPERATIVE AGREEMENT WITH THE COACHELLA VALLEY WATER DISTRICT FOR THE RELOCATION OF DOMESTIC WATER AND SANITARY SEWER LINES AND CONSTRUCTION OF STORM WATER FACILITY IMPROVEMENTS WITHIN THE ADAMS STREET BRIDGE IMPROVEMENTS, PROJECT NO. 2006-06. BUSINESS SESSION 1. CONSIDERATION OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 2010. /TA�11111111111111111111JdI ILill 1111:901091:1G1<eT-4409101 .0. ' 003 City Council Agenda 3 October 19, 2010 2. CONSIDERATION OF CIVIC CENTER CAMPUS VETERANS ACKNOWLEDGMENT AREA APPLICATIONS. A. MINUTE ORDER ACTION 3. CONSIDERATION OF APPOINTMENT OF A VOTING DELEGATE TO THE 2010 NATIONAL LEAGUE OF CITIES ANNUAL BUSINESS MEETING TO BE HELD IN DENVER, COLORADO, DECEMBER 4, 2010. A. MINUTE ORDER ACTION STUDY SESSION 1. DISCUSSION OF THE HIGHWAY 111 CORRIDOR LANDSCAPE DESIGN GUIDELINES. 2. DISCUSSION OF THE WASHINGTON STREET AND HIGHWAY 111 TRANSPORTATION SYSTEMS MANAGEMENT "TSM"/TRANSPORTATION DEMAND MANAGEMENT "TDM" CORRIDOR STUDY. REPORTS AND INFORMATIONAL ITEMS 1 . ANIMAL CAMPUS COMMISSION (FRANKLIN) 2. BOB HOPE CLASSIC FUND DISTRIBUTION COMMITTEE (ADOLPH) 3. CITY COUNCIL AD HOC COMMITTEE REPORTS 4. CVAG COMMITTEE REPORTS 5. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (EVANS) 6. C.V. CONSERVATION COMMISSION (SNIFF) 7. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (ROBERT COX) 8. C.V. MOUNTAINS CONSERVANCY (FRANKLIN) 9. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH) 10. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (FRANKLIN) 11. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (FRANKLIN) 12. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 13. PALM SPRINGS DESERT RESORT COMMUNITIES CONVENTION & VISITORS AUTHORITY (EVANS) 14. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (NANCY DORIA) 15. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (DIANE GUNN) 16. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) �• 004 City Council Agenda 4 October 19, 2010 17. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 18. INVESTMENT ADVISORY BOARD MINUTES OF SEPTEMBER 8, 2010 19. PLANNING COMMISSION MINUTES OF JULY 27, 2010 20. ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MINUTES OF MAY 13, 2010 DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS B. UPDATE ON GREEN AND SUSTAINABLE LA QUINTA PROGRAM 2. CITY ATTORNEY 3. CITY CLERK A. UPCOMING EVENTS AND CITY COUNCIL CALENDAR 4. BUILDING & SAFETY DEPARTMENT REPORT FOR SEPTEMBER 2010 5. COMMUNITY SERVICES DEPARTMENT REPORT FOR SEPTEMBER 2010 A. ART IN PUBLIC PLACES STRATEGIC PLAN 2010 6. FINANCE DEPARTMENT REPORT - NONE 7. PLANNING DEPARTMENT REPORT FOR SEPTEMBER 2010 8. PUBLIC WORKS DEPARTMENT REPORT FOR SEPTEMBER 2010 9. POLICE DEPARTMENT REPORT FOR SEPTEMBER 2010 10. FIRE DEPARTMENT QUARTERLY REPORT ENDING SEPTEMBER 2010 MAYOR'S AND COUNCIL MEMBERS' ITEMS - NONE NO PUBLIC HEARINGS ARE SCHEDULED, THEREFORE, THE CITY COUNCIL WILL ADJOURN AND NOT RECONVENE AT 7:00 P.M. UNLESS THERE ARE ITEMS FROM THE AFTERNOON SESSION THAT HAVE NOT BEEN CONSIDERED MTOMAkh■ PUBLIC COMMENT PRESENTATIONS - NONE PUBLIC HEARINGS - NONE City Council Agenda 5 .0. 005 October 19, 2010 ADJOURNMENT The next regular meeting of the City Council will be held on November 2, 2010, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of October 19, 2010, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 111, on October 15, 2010. DATE : October 15. 2010 VERONICA City of La Public Notices VTECINO, City Clerk California The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7103, twenty-four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777-7103. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. •n„ 006 City Council Agenda 6 October 19, 2010 a, Qum& 5 cFM FT LA QUINTA CITY COUNCIL ADDENDUM TO AGENDA Regular Meeting TUESDAY, OCTOBER 19, 2010 3:30 p.m. Closed Session / 4:00 p.m. Open Session CONSENT CALENDAR 16. ACCEPTANCE OF A GRANT OF EASEMENT AND AGREEMENT FOR RIGHT-OF- WAY, PUBLIC STREET, UTILITY PURPOSES AND ANCILLARY USES FOR FUTURE STREET IMPROVEMENTS ALONG DUNE PALMS ROAD BY SAM'S REAL ESTATE BUSINESS TRUST, A DELAWARE STATUTORY TRUST DECLARATION OF POSTING I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of October 19, 2010, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 111, on October 15, 2010. DATED• October 15, 2010 VERONICA J ONTECINO, City Clerk City of La Quinta, California 007 °4° V QUA 5 w CF`y OF'Tti4'� COUNCIL/RDA MEETING DATE: October 19, 2010 ITEM TITLE: Demand Register Dated October 19, 2010 RECOMMENDATION: Approve Demand Register Dated October 19, 2010 BACKGROUND: Prepaid Warrants 89106 - 89122} 116,939.57 89123 - 89125} 2,615.00 89126 - 891491 138,394.42 Voids} 0.00 Wire Transfers} 946,385.38 P/R 36165 - 36175 235,231.19 P/R Tax Transfers} 65,528.81 Payable Warrants: 89150 - 89288} 1,601,686.62 $3,106,780.99 FISCAL IMPLICATIONS: Demand of Cash -City $2,853,439.85 Demand of Cash -RDA $253,091.14 Demand of Cash - HA $250.00 U'C.'fiav�kil� John M. Falconer, Finance Director AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING ».. 008 CITY OF LA QUINTA BANK TRANSACTIONS 9/28/10 - 10/12/10 10/01/10 WIRE TRANSFER - ICMA 10/01/10 WIRE TRANSFER - PERS 10/01/10 WIRE TRANSFER - LQCEA 10/01/10 WIRE TRANSFER - PERS 10/01/10 WIRE TRANSFER - HEALTH PREMIUM 10/01/10 WIRE TRANSFER - FA DEBT SVC PYMT 10/04/10 WIRE TRANSFER - LANDSAFE 10/05/10 WIRE TRANSFER - TASC 10/05/10 WIRE TRANSFER - PROPERTY ACQ 10/07/10 WIRE TRANSFER - LANDMARK TOTAL WIRE TRANSFER OUT $12,034.91 $53,672.96 $162.50 $2,302.01 $101,147.21 $552,090.00 $108,315.43 $1,630.76 $5,000.00 $110,129.60 $946,385.38 »., , 009 ON O o o m \ I YJ I O III O m m I W r I O m m III III N O 1 S O 1 N V b 1I1 IN I!1 WNW I Ur I III m V N M LL x M an oz zr wz ao a cow rz z z I z 1 r Iorl z sw1 O 1 Q(r I oo NMOOVbNeD If10 00 I I�Oow ww PPPbbPNO bI�.aWVf�NIlIm MP.I.r .aPN O \ 1 . . POmVbNmMNlI. . . PMbbP OtO . . . . ..i a0 . . . . ..1 . 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N N O M Z N N v v N m Y o o Y o 0 0 O O O Om o O O o 0 o O o O O 00 O �1'v O Ill �?rNr 0rPt IO M M O m P O N N M 0 0 0 0 0 O N N N N rl C50 0000 Z Z Z Z U' f9 u w wwo v vvv } Z O O O o O o 0 Q rl rl rl rl rl rl rl LLoo a N NN N L N N N N O \ \ \ \ \ \ \ U N N U N U N N N N >.i Z.y .y .i . Uoo 0 0000 M rl rl rl n rl ^I '1 'I N z Z N oO o WOo00 w Uoo o rlo 000 w z K w H H Z N U O W z z J Z Z 00 1'r M/1 ZNN ZO Q..r.... N N O M Z N N v v N m Y o o Y o 0 0 O O O Om o O O o 0 o O o O O 00 O �1'v O Ill �?rNr 0rPt IO M M O m P O N N M 0 0 0 0 0 O N N N N rl C50 rl C50 t, CEM OF'�'KF'9 COUNCILIRDA MEETING DATE: October 19, 2010 ITEM TITLE: Receive and File Transmittal of Treasurer's Report as of August 31, 2010 RECOMMENDATION: Receive and file. KGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 12 —C = STUDY SESSION: PUBLIC HEARING: Receive and File Transmittal of Treasurer's Report dated August 31, 2010 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. Respectfully submitted, John M. Falconer, Finance Director 'w. r 051 Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Treasurer's Report, City of La Quinta 052 K A l l AUNIVItIV I I MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/ Treasurer SUBJECT: Treasurer's Report for August 31, 2010 DATE: September 30, 2010 Attached is the Treasurer's Report for the month ending August 31, 2010. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment Notes SldMd Other Endin LAIF of Deposit 613 000 $ 9,500,000 240,000 $ (19500001) 0 $ 37,314,613)Certificates Treasuries TinninPurchasedPurchased 011 (2) (240,000) 21,517 969,000US 97,956,528US 7$(28,9R89,958) Gov't Sponsored Enterprises 98 (2) (19,000,000) 702 0Commercial Paper(2) 0 0Corporate Notes Funds 40 (2) (12,177) 15,155,163)Mutual 90 52 $ 9,740,000 1 $ 38,740,000 0 $ 10,042 581,790Subtotal $ 151, 777,094 Cash $ 519,652 11,536,399 12,056,051 Total $ 18Q447,400 $ 9,740,000 $ 26,683,949 $ 10,042 $.163,513,493 $ 16,933,907) I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quints, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quints used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. A4VIA 9 150] John M. Falconer Date Finance Director/Treasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. (3) The cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. ^53 3 Treasurer's Commentary For the Month of August 2010 Cash Balances — The portfolio size decreased by $16.93 million to end the month at $163.51 million. The major reason for the decrease were pass through payments to other governments of $14.12 million, Sheriff contract expenses of $1.3 million, and Capital Improvement Project payments of $900,000 (notable payments were for the Col. Mitchell Page Field lighting ($364,000); Cove Fire Station ($245,000); and, the Laguna de la Paz Sound wall ($171,000). Investment Activity — The investment activity resulted in an average maturity decreased by 11 days from the prior month to end the month of August at 108 days. The Treasurer follows a buy and hold investment policy and purchased one (1) Certificate of Deposit of $240,000 to replace a matured Certificate of Deposit. The sweep account earned $68 in interest income for the month of August and the bank fees for the month were $ 1,830 which resulted in a net decrease of $1,762 in real savings. Portfolio Performance — The overall portfolio performance had a one (1) basis point decrease from the prior month and ended at .46% for the month, with the pooled cash investments yield also decreasing one (1) basis point to yield .49%. The portfolio yield should continue to stay at these levels for the near future. At this time last year, the portfolio was yielding .61 % which reflects the current interest rate environment. Looking Ahead The Treasurer is still concentrating on safety first and foremost. In the short term, the Treasurer will be maintaining LAIF balances at the maximum allowable percentage because its rate declines slower in a declining rate environment. The Treasurer will not be investing in non-TLGP corporate notes, non-TLGP commercial paper or Fannie Mae or Freddie Mac Government Sponsored Enterprises (GSE) due to the current economic conditions affecting the financial markets. 054 12 O C c N C z C z C z c Z C z z Z O Z W c O aa n 'm ro m N U LL LL DC 466 N N Q N > Ol c N N N N N E cc i 0 0 w 75 C C r C C VI O N En C N N N C C O O O O C O N U N N N LL 6? 03 O L E T N O O O O O O O O O O O N N c E ry V O O LO O N O K o o= m» o o 'm V V O O O O O O O O O O O a e e O O O O O e e o � m 00000 v � n�n,rv� o r O o of iia 0 0 0coo 0 000 doo 0 e e e 0 o h o 0 M LL 7 N l0 W O O N N N LO M O O Q 0 O..o 000 000 NE o 0.000 0 o e 0 o 66. 6,i z C N O w N N E n > ° o E O s r ¢ m E N Q w a d m � LL a — U O wo j .a U C] m o m � d � 6 F p Q y {p N C @ O N C O = 9 E E p N w m o Q U V y N N N N N C 0 N U Z v T N E a �TL 'U CCN O m �'�3 0 qm `o -- EION Man. 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12 <Ty-� 4 aCP Qu!Araj lyFc��5� E`y OF'RlP'� COUNCIL/RDA MEETING DATE: October 19, 2010 ITEM TITLE: Receive and File Transmittal of Revenue and Expenditure Report dated August 31, 2010 and Investment Summary Report for the Quarter Ending September 30, 2010 RECOMMENDATION: Receive and File. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Receive and File Transmittal of the August 31, 2010 Statement of Revenue and Expenditures for the City of La Quinta and Investment Summary Report for the Quarter Ending September 30, 2010. Respectfully submitted, John M. Falconer, Finance Director P Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Revenue and Expenditures Report, August 31, 2010 2. Investment Summary Report for the Quarter Ending September 30, 2010 w n6A 2 CITY OF LA QUINTA REVENUES - ALL FUNDS 0710112010. 08/3112010 FUNDS ADJUSTED BUDGET RECEIVED % RECEIVED General $34,463,188.00 $1,530,087.03 4.40% Library 2,591,200.00 0.00 0.00% Gas Tax Revenue 1,104,000.00 0.00 0.00% Federal Assistance 190,000.00 0.00 0.00% JAG Grant 20,643.00 0.00 0.00% Slesf (Cops) Revenue 100,000.00 0.00 0.00% Indian Gaming 0.00 0.00 0.00% Lighting & Landscaping 965,300.00 0.00 0.00% RCTC 0.00 0.00 0.00% Development Funding 0.00 0.00 0.00% Crime Violent Task Force 0.00 0.00 0.00% AB 939 18,000.00 0.00 0.00% Quimby 64,400.00 304.06 0.50% Infrastructure 100.00 0.00 0.00% Proposition I 0.00 0.00 0.00% South Coast Air Quality 53,400.00 13,311.84 24.90% CMAQ/ISTEA 0.00 0.00 0.00% Transportation 443,200.00 37,300.21 8.40% Parks & Recreation 89,200.00 2,676.00 3.00% Civic Center 127,600.00 6,549.86 5.10% Library Development 35,500.00 1,065.00 3.00% Community Center 13,200.00 222.00 1.70% Street Facility 20,717.00 1,606.91 7.80% Park Facility 2,200.00 66.00 3.00% Fire Protection Facility 29,800.00 2,428.44 8.10% Arts In Public Places 31,325.00 7,899.72 25.20% Interest Allocation 0.00 0.00 0.00% Capital Improvement 90,514,434.00 1,078,117.14 1.20% Equipment Replacement 34,376.00 27,776.00 80.80% Information Technology 7,795.00 2,295.00 29.40% Park Equipment & Facility 3,400.00 0.00 0.00% SilverRock Golf 3,652,607.00 183,346.32 5.00% SilverRock Golf Reserve 63,729.00 0.00 0.00% La Quints Public Safety Officer 2,100.00 2,000.00 95.20% La Quinta Financing Authority 6,603,456.00 0.00 0.00% RDA Project Area No. 1 59,235,334.00 9,777.40 0.00% RDA Project Area No. 2 35,857,248.00 1,327.00 0.00% La Quinta Housing Authority 408,750.00 49,500.99 12.10% Total $23Q746,202.00 $2,957,656.92 065 3 CITY OF LA QUINTA EXPENDITURES - ALL FUNDS A 1oi 1 FUNDS BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENT 1 . 4 '4 h enere Library 1720,490.00 415,914,00 000 1304,576.00 24.2% Gas Tax 1,490,702.00 169,464.00 0.00 1,321,238.00 114% Federal Assistance 286,912.00 0.00 0,00 286,91200 00% JAG Grant 24,50000 0,00 0.00 24,500.00 00% Slesf (Cops) Revenue 100,000,00 0.00 0.00 100,000.00 0.0% Indian Gaming 0.00 0,00 000 1 0.0% Lighting B Landscaping %5,300.00 160,88400 0,00 804,416,00 16.7% RCTC 0.00 0.00 0.00 0.00 0.0% Development Agreement 000 0.00 0.00 0,00 0,00 0.00 0.00 coo 0.0% 0.0% CV Violent Crime Task Force AS 939 414,088.00 33,08500 0.00 381,003.00 8.0% Quimby 9,885,26600 404,151.26 0.00 9,481,11474 4.1% Infrastructure 393,07400 000 0.00 393,074.00 0.0% Proposition I 575,619.00 587.50 000 575,031.50 0.1% South Coast Air Quality 304,182.00 0.00 0,00 304,182.00 0.0% CMAQ 1,007,105,00 0,00 coo 1007,105.00 00% Transportation 4,395,43600 186,025.55 0.00 4,209,41045 4.2% Parks B Recreation 9,800.00 0.00 0.00 9,80000 00% Civic Center 261,858,00 33,626.00 000 228,232.00 12.8% Library Development 12,70000 0.00 0.00 12,700.00 00% Community Center 0.00 000 0,00 0.00 0.0% Street Facility 1503.00 62,316.70 0.00 592,18730 9.5% Park Facility 2,917,00 000 0.00 2,917.00 0.0% Fire Protection 6,000.00 0.00 0.00 1 w 0.0% Arts In Public Places 476201 18,616,75 0.00 457,583.25 3 9% Interest Allocation Capital Improvement 0.00 90.514,436. 00 0,00 1, 073117.14 000 29,301 000 89,407.016.03 00% 1.2% Equipment Replacement 589,647.00 22,423,70 0.00 567,22330 38% Information Technology 535,152 DO 78,414.20 0.00 456,73780 147% Park Maintenance Facility 510,815.00 3, 823,401.00 0.00 371, 055,87 0.00 0.00 510' 15.00 3,452,345.13 00% 9.7% Sily ted, Golf SilverRock Reserve 0.00 0.00 0,00 0.00 0.0% LQ Public Safety Officer 2,000.00 0.00 0,00 2,000.00 0.0% La Quints Financing Authority 6,600,4W 00 2,850.00 0,00 6,597,606.00 00% La Quints Housing Authority 419,350.00 98 740,594 00 20,50572 1.100, 911,73 0,00 0.00 398,844.28 97,639,682,27 0.00 1.1 % RDA Project Area No. 1 RDA Project Area No, 2 53,214,14200 432,924,09 0.00 52.781,21791 0.8% Total ei CITY OF LA QUINTA 0710112010. 08131/2010 GENERAL FUND REVENUES DETAIL ADJUSTED REMAINING % . BUDGET RECEIVED BUDGET RECEIVED TAXES: Property Tax 2,109,900.00 0.00 2,109,900.00 0.000% No Low Property Tax Distribution 4,073,000.00 0.00 4,073,000.00 0.000% Statutory Tax - LQ 100,000.00 0.00 100,000.00 0.000% Statutory Tax - Riverside Cnty 226,600.00 0.00 226,600.00 0.000% Sales Tax 4,977,750.00 0.00 4,977,750.00 0.000% Sales Tax Reimbursement 1,659,250.00 0.00 1,659,250.00 0.000% Document Transfer Tax 384,300.00 49,695.22 334,604.78 12.930% Transient Occupancy Tax 4,000,000.00 159,023.92 3,840,976.08 3.980% Transient Occupancy Tax- Mitigation Measures 251,000.00 6,109.25 244,890.75 2.430% Franchise Tax 1,454,600.00 25,674.61 1,428,925.39 1.770% TOTAL TAXES 19,236,400.00 240,503.00 18,995,897.00 1.250% LICENSE & PERMITS: Business License 288,400.00 44,406.40 243,993.60 15.400% Animal License 29,700.00 5,115.50 24,584.50 17.220% Building Permits 200,000.00 26,145.22 173,854.78 13.070% Plumbing Permits 25,000.00 2,814.00 22,186.00 11.260% Mechanical Permits 19,000.00 4,204.50 14,795.50 22.130% Electrical Permits 28,000.00 3,760.45 24,239.55 13.430% Garage Sale Permits 15,000.00 2,500.00 12,500.00 16.670% Misc. Permits 67,000.00 7,354.04 59,645.96 10.980% TOTAL LICENSES & PERMITS 672,100.00 96,300.11 575,799.89 14.330% FEES: Sale of Maps & Publications 4,000.00 311.75 3,688.25 7.790% Community Services Fees 354,100.00 150,702.75 203,397.25 42.560% Finance 8,050.00 60.00 7,990.00 0.750% Bldg & Safety Fees 170,000.00 25,027.43 144,972.57 14.720% Bldg & Safety Lease Revenue 62,000.00 9,000.00 53,000.00 14.520% SMIP Fees 1,000.00 0.00 1,000.00 0.000% Community Development Fees 50,000.00 15,504.50 34,495.50 31.010% Public Works Fees 235,500.00 6,071.00 229,429.00 2.580% TOTAL FEES 884,650.00 206,677.43 677,972.57 23.360% INTERGOVERNMENTAL Motor Vehicle In -Lieu 3,627,800.00 2,212.49 3,625,587.51 0.060% Motor Vehicle Code Fines 102,900.00 0.00 102,900.00 0.000% Parking Violations 56,700.00 3,935.00 52,765.00 6.940% Misc. Fines 166,500.00 11,525.68 154,974.32 6.920% Federal Govl Grants 192,700.00 0.00 192,700.00 0.000% County of Riverside Grant 0.00 0.00 0.00 0.000% State of California Grant 0.00 870.24 (870.24) 0.000% Fire Services Credit - Capital (10150003375010) 0.00 284,888.50 (284,888.50) 0.000% Fire Services Credit -Oper (10150003375000) 5,154,438.00 107,042.61 5,047,395.39 2.080% CVWD 16,800.00 0.00 16,800.00 0,000% CSA152 Assessment 250,000.00 0.00 250,000.00 0.000% TOTAL INTERGOVERNMENTAL 9,567,838.00 410,474.52 9,157,363.48 4.290% INTEREST 3,853,350.00 562,754.74 3,290,595.26 14.600% MISCELLANEOUS 0.00 Miscellaneous Revenue 5,000.00 2,777.23 2,222.77 55.540% AB939 20,000.00 0.00 20,000.00 0.000% Insurance Recoveries 0.00 0.00 0.00 0.000% Assmnt Dist Surplus 0.00 0.00 0.00 0.000% Other Mitigation Measures 0.00 0.00 0.00 0.000% Litigation settlement 0.00 0.00 0.00 0.000% Advertising Coop 65,000.00 10,600.00 54,400.00 16.310% Cash Over/(Short) 50.00 0.00 50.00 0.000% TOTAL MISCELLANEOUS 90,050.00 13,377.23 76,672.77 14.860% TRANSFER IN 158,800.00 0.00 158,800.00 0.000% TOTAL GENERAL FUND 34,463,188.00 1,530,087.03 32,933,100.97 4.440% 6y CITY OF LA OUINTA 0710112010-08/3112010 GENERAL FUND EXPENDITURE SUMMARY ADJUSTED 8131110 REMAINING BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE GENERAL GOVERNMENT: LEGISLATIVE 943,068.00 151,84415 0,00 1160% CITY MANAGERS OFFICE 0.00 395,20585 395,205.85 1698% DEVELOPMENT SERVICES 759,050.00 ip59,700.00 98,731,78 298,731 ]e 000 1,460,96822 16.98% MANAGEMENT SERVICES 1,617,95000 452,609]5 0.00 1165640.25 2]97% TOTAL GENERAL GOVERNMENT - CITY CLERK 653,29700 81815.17 0.00 571481.83 1252% TOTAL CITY CLERK 1 COMMUNITY SERVICES PARKS B RECREATION ADMINISTRATION 1,095,03500 105,170.81 O.W 989,854.19 960% SENIOR CENTER 382,725.00 40,528.14 0,00 342,196.86 10,59% PARKS S RECREATION PROGRAMS 192,925.00 24.041.54 0,00 168,883 46 12.46% LIBRARY 1,442,745.00 218,142.14 000 1,224,602B6 15,12% PARK MAINTENANCE 968,60000 93,137.57 0,00 87546243 9,62% MUSEUM 277745.00 36,429.60 4 13,12% TOTAL COMMUNITY SERVICES 4, 1 4"86 FINANCE FISCALCENTRAL 115,82559 0.00 861704.41 117e% CENTRAL SERVICES LSER IC 274300.00 274300.00 31:17525 0.00 243,12375 11.37% TOTAL FINANCE ,8 4 0 2 .1 BUILDING S SAFETY: BUILDINGS SAFETY -ADMIN 0.00 1261% BUILDING 855000.00 06525,18 106,525.33 749,17482 1260% CODECOMPLIANCECONTROL 940750,00 109,138.33 75000 1]50.00 829,861.67 ANIMAL CONTROL 36899000 7738243 332,99523 ,09 935% 9.35% FIRE 953,16600 4,953,166,00 20,494 27,38954 4,655,48 4,65500 4,928,128 0.41% EMERGENCY SERVICES 160,950.00 7,389.54 0.00 15356046 153,56046 4.59% CIVIC CENTER BUILDING -OPERATIONS 1157875.00 62,994.06 26545 1094,'14.4' 544% TOTAL BUILDING 8 SAFETY 1. 4. - POLICE: POLICE SERVICES 12, 708.232.00 33,354,16 0,00 12,674,67784 0,26% TOTAL PUBLIC SAFETY - . COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 1412,625.00 81,61008 000 1, 331014.92 578% CURRENT PLANNING 612,600.00 58, 76389 000 553,836.11 959% TOTAL COMMUNITY DEVELOPMENT 14 1,884 ADMINISTRATION PUBLIC WORKS: PUBLICDEVELOPMENT 1,00000 559,623.86 PWORKSMENT DEVELOPMENTBTRAFFIC 716,290.00 717,031,00 79,530,59 0.00 10% MAINT/OPERATIONS- STREETS 37,53059 119,90609 0.00 103,41380 6,14% 6.97% MAINTIOPERATIONS- LTG/LANDSCAPING 1,241 720430,00 1,720,43000 119,906.09 0.00 1,600,523,91 1,600, 52391 6.97% CONSTRUCTION MANAGEMENT 1,258535.00 127887.36 32605.27 1,098042.351 10.16% TOTAL PUBLIC WORKS - .4 TRANSFERS OUT 1,410,48100 311,043.72 0.00 1,099,437. 28 22.05% GENERAL FUND REIMBURSEMENTS NET GENERAL FUND EXPENDITURES (6 885,465 00) (1 125,076 00) 0.00 (5.760 389.00) 16.34% 3561989500 1913211.40 42077.20 33,664,606,40 _ 5.37% .•.r1 063 C CITY OF LA QUINTA 0710112010 •0813112010 ALL OTHER FUNDS REVENUE DETAIL ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED LIBRARY: County of Riverside 2,585,500.00 0.00 2,585,500.00 0.000% Contributions 0.00 0.00 0.00 0.000% Interest 5,700.00 0.00 6,700.00 0.000% TOTAL LIBRARY 2,691,200.00 0.00 2,591,200.00 0.000% GAS TAX REVENUE: Section 2105 228,000.00 0.00 228,000.00 0.000% Section 2106 138,300.00 0.00 138,300.00 0.000% Section 2107 303,800.00 0.00 303,800.00 0.000% Section 2107.5 6,000.00 0.00 6,000.00 0.000% Traffic Congestion Relief 427,800.00 0.00 427,800.00 0.000% Interest 100.00 0.00 100.00 0.000% TOTAL GAS TAX 1,104,000.00 0.00 1,104,000.00 0.000% FEDERAL ASSISTANCE REVENUE: CDBG Grant 190,000.00 0.00 190,000.00 0.000% Federal Stimulus 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL FEDERAL ASSISTANCE 190,000.00 0.00 190,000.00 0.000% JAG GRANT Grant Revenue 20,643.00 0.00 20,643.00 0,000% Interest 0.00 0.00 0.00 0.000% TOTAL JAG GRANT 20,643.00 0.00 20,643.00 0.000% SLESF(COPS)REVENUE: SLESF (Cops) Funding 100,000.00 0.00 100,000.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL SLESF (COPS) 100,000.00 0.00 100,000.00 0.000% INDIAN GAMING Grant revenue 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0,000% TOTAL INDIAN GAMING 0.00 0.00 0.00 0.000% LIGHTING & LANDSCAPING REVENUE: Assessment 965,300.00 0.00 965,300.00 0.000% Developer 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL LIGHTING & LANDSCAPING 965,300.00 0.00 965,300.00 0.000% RCTC RCTC Funding 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL RCTC DEVELOPMENT AGREEMENT FUND Mitigation Measures 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL DEV AGREEMENT 0.00 0.00 0.00 0.000% CRIME VIOLENT TASK FORCE Member Contributions - Carryover 0.00 0.00 0.00 0.000% Grant revenue -JAIB 0.00 0.00 0.00 0.000% CLET Line 0.00 0.00 0.00 0.000% Asset Forfeiture -State Adjudicated 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL CRIME VIOLENT TASK FORCE 0.00 0.00 0.00 0.000% AB 939 REVENUE: AS 939 Fees 0.00 0.00 0.00 0.000% Interest 5,500.00 0.00 5,500.00 0.000% Transfer In 12,500.00 0.00 12,500.00 _TD 070__ TOTAL AS 939 0 07101 /2010.08/3112010 CITY OF LA QUINTA ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED QUIMBY REVENUE: 0.00 Quimby Fees 60,000.00 0.00 60,000.00 0.000% Donations 0.00 0.00 0.00 0.000% Interest 4,400.00 304.06 4,095.94 6,910% TOTAL QUIMBY INFRASTRUCTURE REVENUE: Utility refund 0.00 0.00 0.00 0.000% Interest 100.00 0.00 100.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL INFRASTRUCTURE 100.00 0.00 100.00 0.000% PROPOSITION 1 B - SB1266 Prop I Grant 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL PROPOSITION 1 B SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution 48,900.00 13,311.84 35,588.16 27.220% MSRC Funding 4,300.00 0.00 4,300.00 0.000% Street Sweeping Grant 0.00 0.00 0.00 0.000% Interest 200.00 0.00 200.00 0.000% TOTAL SCAQ 53,400.00 13,311.84 40,088.16 24.930% CMAQ/ISTEA State Grants 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL TRANSPORTATION 0.00 0.00 0.00 0.000% TRANSPORTATION Developer fees 441,500.00 37,300.21 404,199.79 8.450% Interest 1,700.00 0.00 1,700.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL TRANSPORTATION 443,200.00 37,300.21 405,899.79 8.420% PARKS & RECREATION Developer fees 89,200.00 2,676.00 86,524.00 3.000% Interest 0.00 0.00 0.00 0,000% Transfer in 0.00 0.00 0.00 0.000% TOTAL PARKS & RECREATION 89,200.00 2,676.00 86,524.00 3.000% CIVIC CENTER Developer fees 127,600.00 6,549.86 121,050.14 5.130% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL CIVIC CENTER 127,600.00 6,549.86 121,050.14 5.130% LIBRARY DEVELOPMENT Developer fees 35,500.00 1,065.00 34,435.00 3.000% Interest 0.00 0.00 0.00 0.000% Transferin 0.00 0.00 0.00 0.000% TOTAL LIBRARY DEVELOPMENT 35,500.00 1,065.00 34,435.00 3.000% COMMUNITY CENTER Developer fees 7,400.00 222.00 7,178.00 3.000% Interest 5,800.00 0.00 5,800.00 0.000% TOTAL COMMUNITY CENTER 13,200.00 222.00 12,978.00 1.680% E CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL 07/0112010 - 0813112010 ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED STREET FACILITY Developer fees Interest Transfer In TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY FIRE PROTECTION FACILITY Developer fees Interest TOTAL FIRE PROTECTION FACILITY ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places Arts in Public Places Credits Applied Insurance Recoveries Donations Interest TOTAL ARTS IN PUBLIC PLACES INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest Transfer In TOTAL INTEREST ALLOCATION 17,800.00 1,606.91 16,193.09 9.030% 0.00 0.00 0.00 0.000% 2,917.00 0.00 2,917.00 0.000% 20,717.00 1,606.91 19,110.09 7.760% 2,200.00 66.00 2,134.00 3,000% 0.00 0.00 0.00 0.000% 2,200.00 66.00 2,134.00 3.000% 29,800.00 2,428.44 27,371,56 8.150% 0.00 0.00 0.00 0.000% 29,800.00 2,428.44 27,371.56 8.150% 30,825.00 7,899.72 22,925.28 25.630% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 500.00 0.00 500.00 0.000% 31,325.00 7,899.72 23,425.28 25.220% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL CAPITAL IMPROVEMENT FUND: CVAG CVWD County of Riverside Surface Transportation Funding City of Indio DSUSD III) RCTC Vista Dunes Housing LLP SB821-Bicycle Path Grant State of California APP Contribution Developer Agreement Funding Litigation Settlements Transfers in From Other Funds TOTAL CIP REVENUE EQUIPMENT REPLACEMENT FUND: Equipment Charges Capital Contribution Sale of Fixed Asset Insurance Recoveries Interest Transfers In TOTAL EQUIPMENT REPLACEMENT 07I01I2010 - 08/3112010 ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED 1,737,792.00 0.00 1,737,792.00 0.000% 0.00 0.00 0.00 0.000% 163,206.00 0.00 163,206.00 0.000% 9,021,049.00 (0.01) 9,021,049.01 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 160,160.00 0.00 160,160.00 0.000% 0.00 0.00 0.00 0,000% 0.00 0.00 0.00 0.000% 87,300.00 0.00 87,300.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 532,057.00 0.00 532,057.00 0.000% 0.00 0.00 0.00 0.000% 78,812,870.00 1,078,117.15 77,734,752.85 1.370% 90,514,434.00 1,078,117.14 89,436,316.86 1.370% 27,776.00 27,776.00 0.00 100.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 6,600.00 0.00 6,600.00 0.000% 0.00 0.00 0.00 0.000% 34,376.00 27,776.00 6,600.00 80.800% INFORMATION TECHNOLOGY FUND: Charges for services 2,295.00 2,295.00 0.00 100.000% Capital Contribution 0.00 0.00 0.00 0.000% Sale of Fixed Asset 0.00 0.00 0.00 0.000% Interest 5,500.00 0.00 5,500.00 0.000% Transfers In 0.00 0.00 0.00 0.000% TOTAL INFORMATION TECHNOLOGY 7,795.00 2,295.00 5,500.00 29.440% PARK EQUIPMENT & FACILITY Charges for services Interest Capital Contributions TOTAL PARK EQUIPMENT & FAC SILVERROCK GOLF Green fees Range fees Resident Card Bob Hope Chrysler Classic Merchandise Food & Beverage Allocated Interest Income Transfers In TOTAL SILVERROCK GOLF SILVERROCK GOLF RESERVE Interest Transfers In TOTAL SILVERROCK GOLF LQ PUBLIC SAFETY OFFICER FUND Transfer In Interest TOTAL LQ PUBLIC SAFETY 0.00 0.00 0.00 0.000% 3,400.00 0.00 3,400.00 0.000% 0.00 0.00 0.00 0.000% 3,400.00 0.00 3,400.00 0.000% 3,111,458.00 158,613.13 2,952,844.87 5.100% 117,656.00 5,443.00 112,213.00 4.630% 105,000.00 5,020.00 99,980.00 4.780% 0.00 0.00 0.00 0.000% 306,493.00 14,270.19 292,222.81 4.660% 12,000.00 0.00 12,000.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 3,652,607.00 183,346.32 3,469,260.68 5.020% 1,500.00 0.00 1,500.00 0.000% 62,229.00 0.00 62,229.00 0,000% 63,729.00 0.00 63,729.00 0.000% 2,000.00 2,000.00 0.00 100.000% 100.00 0.00 100.00 0.000% 2,100.00 2,000.00 100.00 95.240% 072 10 CITY OF LA OUINTA OTHER CITY FUNDS ADJUSTED B REMAINING EXPENDITURE SUMMARY BUDGET RES EXPENDITURES ENCUMBERED BUDGET LIBRARY FUND INTEREST ADVANCE 0,00 0.00 0.00 0.00 CAPITAL PURCHASES REIMBURSE GENERAL FUND O.W 1,720,490 .00 000 415,914.00 0.00 0.00 000 1,304,576 DO TRANSFER OUT 0.00 0.00 0.00 TOTAL LIBRARY FUND GAS TAX CONTRACT SERVICES 000 0.00 0.00 0,00 REIMBURSE GENERAL FUND 1,016,184.00 169,364.00 000 846,820.00 TRANSFER OUT 474518.00 100.00 0,00 474418.00 TOTAL GAS TAX FUND FEDERAL ASSISTANCE FUND: 286,912.W 0,00 286S:g912.W TRANSFER OUT TOTAL FEDERAL ASSISTANCE FUND JAG GRANT TRANSFER DO TOTAL JAG GRANT 245UU.00 0.00 ODD 24,500.W SLESF)COPS) TRANSFER OUT TOTAL SLESF )COPS) FUND IDU 000 W D.UU 0.00 1 W,ODU.00 INDIAN GAMING FUND 000 0.00 0,00 0.00 TRANSFER OUT TOTAL INDIAN GAMING FUND LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 965, 300.00 160,884.00 000 804,416.00 TRANSFER OUT 000 0.00 0.00 0,00 TOTAL LTG/LANDSCAPING FUND RCTC TRANSFER OUT 000 0.00 0.00 0.00 TOTAL RCTC DEVELOPMENT AGREEMENT FUND 0,00 OW 0.00 000 CONSTRUCTION 000 0,00 0.00 0.00 REIMBURSE GENERAL FUND 0,00 0.00 TRANSFER OUT 0,00 0.00 TOTAL DEV AGREEMENT FUND CRIME VIOLENT TASK FORCE 0,00 0.00 0.00 0.00 OPERATING EXPENSES 0 W 0 W TRANSFER OUT 000 0.00 TOTAL CRIME VIOLENT TASK FORCE AS 939 OPERATING EXPENSES 150,600.W 21549.00 0.00 129p51.00 REIMBURSE GENERAL FUND 69,209 W 11,536,00 000 57,673 00 TRANSFER OUT 194,279.00 000 0.00 194279.W TOTAL AB 939 QUIMBY FUND: FEASIBILITY STUDY 0.00 000 0.00 O.W REIMBURSE DEVELOPER FEES 0,00 0.00 0.00 0,00 TRANSFER OUT 9,885 266 00 40415126 9,481114.74 TOTAL QUIMBY OR, INFRASTRUCTURE FUND 0.00 0.00 0.00 0.00 CONSTRUCTION OW 0,00 0.00 000 REIMBURSE GENERAL FUND TRANSFER OUT 393,074.DO 0 W 0.00 393 W4.00 TOTAL INFRASTRUCTURE PROPOSITION 1 B - SS 1266 TRANSFER OUT TOTAL PROPOSITION 1 8 FUND 575,619.00 58Z50 D.W 575,V31.50 SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 48,90000 0.00 0,00 48,900.00 TRANSFER OUT 25528200 000 O.W 2552812.00 OD TOTAL SOUTH COAST AIR QUALITY CMAQ PROJECT EXPENDITURES 0,00 0.00 0.00 0.00 TRANSFER OUT 1007,105.00 0.00 0.00 1007, 105.W TOTAL CMAQ TRANSPORTATION 0.00 0.00 0.00 0.0U PROGRAM COSTS 0.00 0,00 0,00 0.00 CONTRIBUTION TRANSFER OUT 4395,436.00 186025.55 000 4,209410.45 TOTAL TRANSPORTATION PARKS 8 RECREATION INTEREST ON ADVANCE 9,80000 000 0.00 9,BW.00 TRANSFER OUT 0.00 0.00 000 000 TOTAL PARKS S RECREATION CIVIC CENTER 0,00 0,00 0.00 0.00 SERVICES INTEREST ON ADVANCE 60,100.00 0.00 000 W,100.00 REIMBURSE GENERAL FUND 201,758.00 33,626.00 0,00 0.00 168,132.00 0,00 TRANSFER OUT 0.00 0.00 TOTAL CIVIC CENTER LIBRARY DEVELOPMENT 000 0.00 0.00 0.00 PROGRAM COSTS INTEREST ON ADVANCE 12,700.00 0.00 0.00 12,700.00 TRANSFER OUT 000 000 0.00 0,00 TOTAL LIBRARY DEVELOPMENT 0. Ql3 11 CITY OF LA QUINTA OTHER CITY FUNDS ADJUSTED 8/31110 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET COMMUNITY CENTER PROGRAM COSTS 0,00 0.00 0.00 0.00 TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL COMMUNITY CENTER STREET FACILITY PROGRAM COSTS 0,00 0.00 0.00 0.00 INTEREST ON ADVANCE 13,100.00 000 0.00 13.100.00 TRANSFER OUT 641 403,00 62 315.70 0.00 579 087 30 TOTAL STREET FACILITY PARK FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 TRANSFER OUT 2917.00 0.00 0.00 2,917.00 TOTAL PARK FACILITY00 FIRE PROTECTION INTEREST ON ADVANCE 6, 000.00 0.00 0.00 6,00000 TRANSFER OUT O.00 0.00 0.00 000 TOTAL FIRE PROTECTION DIF ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP 20,00000 0.00 0,00 20,00000 OPERATING EXPENSES-APP 4,700.00 65.25 000 4,634,75 ART PURCHASES 251,500.00 18,551,50 0.00 232,94850 TRANSFER OUT 200000.00 000 0.00 200000.00 TOTAL ART IN PUBLIC PLACES CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 89,604,415.00 1,078,117,14 29,302,83 88,496,995.03 PROJECT REIMBURSEMENTS TO GEN FUND 910,021.00 0.00 0,00 910,021 00 TRANSFER OUT 0.00 0.00 0,00 0.00 TOTAL CAPITAL IMPROVEMENT 90,514,436,00 EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 414,563.00 22,423,70 )CO 392,139.30 DEPRECIATION EXPENSES 175,084.00 0,00 0.00 175,084.00 CAPITAL PURCHASES 000 000 0.00 0.00 TRANSFER OUT 0.00 000 000 0.00 TOTAL EQUIPMENT REPLACEMENT FUND INFORMATION TECHNOLOGY FUND OPERATING EXPENSES 353,925.00 78,414.20 0,00 275.510.80 DEPRECIATION EXPENSES 94,977.00 000 000 94,977.00 CAPITAL PURCHASES 86,250.00 0.00 0.00 86,25000 TOTAL INFORMATION TECHNOLOGY 45Q737 80 PARK MAINTENANCE FACILITY OPERATING EXPENSES 9,000.00 0.00 0.00 9,000.00 DEPRECIATION EXPENSES 441, 39100 0.00 000 441,39100 CAPITAL PURCHASES 0.00 0.00 0.00 000 TRANSFER OUT 60424.00 0.00 0.00 60,424.00 TOTAL PARK MAINTENANCE FAG SILVERROCK GOLF OPERATING EXPENSES 3,761,172.00 371,055.87 0.00 3,390,116,13 TRANSFER OUT 62229.00 0.00 0.00 62,229.00 TOTAL SILVERROCK GOLF SILVERROCK GOLF RESERVE TRANSFER OUT 000 0.00 0,00 0,00 TOTAL SILVERROCK GOLF RESERVE LA QUINTA PUBLIC SAFETY CONTRIBUTIONS TOTAL LA QUINTA PUBLIC SAFETY 2,000,00 U.00 0 uU 2,00000 12 Ir \ \\\\\\\,6'o \ 0 0 NN\\\ E - )� (§/\22(§;22:5§!! B 00 E >) \�8�(({) /)({\\)\\(\ ] /!!!&&!]}:3::53 ID � _ 0 {\} _ — : )) {)M / >-2E_ !a M `© 7}{/ )% )E 0 �E 220) 0 -}_ \/CO ). �D £;) \\ \_cl »2 !ram )f /a r\3 :, = 3«m !{ afl; -7 ) f ! _ /000 o r {{{ _ \ !!! 2 )§] (- = ;]] Q a( : _ (\( _ \/ --- {� {/ \ 5 / _:_ \_ \\\\ - O75 13 C&�v ot 4 a" COUNCIL/RDA MEETING DATE: October 19, 2010 ITEM TITLE: Approval of Professional Services Agreement with Coachella Valley Engineers for Construction Surveying Services RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: -' STUDY SESSION: PUBLIC HEARING: Authorize staff to enter into a Professional Services Agreement (PSA) with Coachella Valley Engineers for construction surveying services and authorize the City Manager to execute the Agreement. FISCAL IMPLICATIONS: None for this action. These services will be paid on a time and material basis. Costs for construction surveying are included within each project's budget in the Capital Improvement Program (CIP). CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On July 6, 2010, City Council authorized staff to distribute a Request for Proposal (RFP) for construction surveying services for capital improvement projects. The City received nineteen (19) proposals in response to its RFP. Staff reviewed the proposals and recommends that the City enter into a PSA with Coachella Valley Engineers. Attachment 1 is the PSA for construction surveying services which calls for an initial two-year term beginning October 20, 2010 and ending October 19, 2012, with an option for up to two additional one-year terms (extended term) upon mutual agreement by both parties. 0 016 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize staff to enter into a PSA with Coachella Valley Engineers for construction surveying services and authorize the City Manager to execute the Amendment; or 2. Do not authorize staff to enter into a PSA with Coachella Valley Engineers for construction surveying services and do not authorize the City Manager to execute the amendment; or 3. Provide staff with alternative direction. Respectfully submitted, Cl,imothy R. J _ assnf'P.E. Public Works -Dire cEo'r/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Professional Services Agreement for Construction Surveying Services with Coachella Valley Engineers. Oil ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and Coachella Valley Engineers (CVE) ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Construction Surveying Services, as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant represents that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with applicable ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant represents that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 018 1.5 Care of Work and Standard of Work. a. Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except survey stakes such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. b. Standard of Work. Consultant acknowledges and understands that the services and work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant's services and work will be held to a heightened standard of quality and workmanship. Consistent with Section 1.4 hereinabove, Consultant represents to City that it holds the necessary skills and abilities to satisfy the heightened standard of work as set forth in this Agreement. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for 019 actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. The term of this agreement shall commence on October 20, 2010 and terminate on October 19, 2012 (initial term)• This agreement may be extended to.. 080 for two (2) additional 1-year terms upon mutual agreement by both parties (extended terms). Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. David B. Turner, P.L.S., President b. David K. Rice, P.E., P.L.S., Director of Engineering C. Mark A. Turner, P.L.S., Director of Surveying d. Chris Groen, P.L.S., Surveyor/Senior CADD Technician It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Timothy R. Jonasson, Public Works Director/City Engineer or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions, which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. A. ^ 081 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE AND INDEMNIFICATION. 5.1 Insurance. Prior to the beginning of and throughout the duration of the Work performed under this Agreement, Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured (on the general liability policy only) shall be delivered to and approved by City prior to commencement of the services hereunder. The following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A -:VI: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) $2,000,000 (general aggregate) Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Errors and Omissions Liability $1,000,000 (per claim and aggregate) p82 Workers' Compensation (per statutory requirements) Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. Ail insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. a. General Indemnification Provision. 1. Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold 083 harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are cause in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit C without the written consent of the Consultant. 2. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsultants of Consultant. 3. Standard Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. 084 4. Indemnity Provisions for Contracts Related to Construction. Without affecting the rights of City under any provision of this agreement, Consultant shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City. b. Indemnification Provision for Design Professionals. 1. Applicability of Section 5.2(b). Notwithstanding Section 5.2(a) hereinabove, the following indemnification provision shall apply to Consultants who constitute "design professionals" as the term is defined in paragraph 3 below. 2. Scope of Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless City and City's agents, officers, officials, employees, representatives, and departments ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, any subconsultant, anyone directly or indirectly employed by them or anyone that they control. 3. Design Professional Defined. As used in this Section 5.2(b), the term "design professional" shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. 085 b. Order Consultant to stop work under this Agreement until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 5.4 General Conditions pertaining to provisions of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1 . Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992, or its equivalent. Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. P. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right , but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 8. Certificate(s) are to reflect that the insurer will provide thirty (30) days notice to City of any cancellation of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City. 10. Consultant agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 11. Consultant agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City, If Consultant's existing coverage includes a deductible or self -insured retention, the 087 deductible or self -insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. 12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 17. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be 0 089 delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's 090 right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.7. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 091 7.8 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant represents that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 092 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Thomas P. Genovese City Manager 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92247-1504 To Consultant: Coachella Valley Engineers (CVE) Attention: David B. Turner, P.L.S. President 77-933 Las Montanas Road, Ste 101 Palm Desert, CA 92211 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto represents that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. Q93 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager Date ATTEST: Veronica J. Montecino, CIVIC, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTAN Coachella Valley Engineers (CVE) By. A Name: David B. Turner, P.L.S. Title: President Date: I 094 I ; Coatl�e(fa Yaaey FnRiaeuS EXHIBIT `A SCOPE OF SERVICES Coachella Valley Engineers will commence with the following typical survey and construction staking services (one time) unless agreed upon otherwise. Said survey and construction staking services may include all or a portion of the following services: PROJECT REVIEW MEETING CVE shall attend an initial meeting with City staff and required public agencies to review the proposed project. The project scope of work will be reviewed in conjunction with the approved plans to determine the best practices procedures for the project to meet the anticipated schedule of the City, as well as to review cost saving measures for required construction staking services. If requested, value engineering services can be provided to assist the City of La Quinta Public Works Department alleviate construction project cost overruns. RECORD RESEARCH. CVE shall research the existing record map and benchmark information in the area for the project. The proposed plans shall be compared to the existing project survey data for compliance with existing right- of-way as well as monumentation and benchmark information. UTILITYRESEARCH CVE shall research the existing utility documentation in the area and compare to the proposed plans for potential conflicts or adjustments in grade necessitated by the proposed project. UTILITY NOTIFICATIONIP07HOLING CVE shall coordinate with City staff and the proposed contractor for underground service alert (USA) markings of existing utilities in the project area. CVE shall locate and tie -out proposed potholing utility services, if any. TRAFFIC CONTROL PLAN REVIEW CVE shall review the proposed traffic control plans with the Public Works department to address safety concerns for survey crews and construction project personnel. Once safety controls are in place, CVE will commence the initial survey control work. SURVEYCONTROL CVE shall commence the initial survey control by located existing survey monuments and city benchmarks within the project area. CVE survey crews will perform office calculations and field work necessary to tie-in the existing project horizontal (survey monuments) and vertical (Benchmarks) control in the project area. The initial survey control will be utilized to compare with the existing record documentation as well as proposed maps and plans to establish additional horizontal and vertical control throughout the project. .. " e95 September 1, 2010 SURVEY CONTROL PRESERVATION CVE shall tie out the initial survey control prior to construction for potential re-establishment post construction. CORNER RECORD DOCUMENTATION CVE shall prepare comer record documentation of survey monuments and benchmarks for potential re-establishment. CITY GIS RECORDS CVE shall provide horizontal and vertical control data established as a result of the proposed project to the City of La Quinta for inclusion in the City's GIS system to effectuate a Citywide Survey Control System throughout the City. SURVEY PROTOCOL MEETING CVE shall meet with City Public Works staff and the construction contractor superintendant to review/establish uniform survey procedures, protocol and services (standards) for mutual agreement on the preferred method of reference procedures and construction staking services for proposed improvements. CLEARINGI REMOVAL CVE shall provide survey reference stakes at approximately 200 foot intervals on tangent lines and 100. foot intervals on curves along the limits of the construction Right -of -Way for clearing and grubbing purposes. CVE shall also provide survey reference stakes along the limits of construction for project removals. ROUGH GRADE CVE shall provide rough grade stakes as well as slope stakes (if required) with a cut/fill to plan finish grade to facilitate rough grading operations. BLUE TOP CVE shall provide blue top stakes set to finished plan grade to facilitated fine grading operations. CURB AND/OR CURB & GUTTER CVE shall provide survey reference stakes on a 3 foot offset to face of curb with cut(fill to top of curb at approximately 25 foot intervals, angle points, grade breaks, driveways and points of control. SEWERISTORM DRAIN/IRRIGATION CVE shall provide survey reference stakes on a predetermined and agreed upon offset with cut/fill to proposed flow line for proposed sewer, storm drain and/or irrigation line improvements at approximately 25 foot stations, grade breaks, angle points, points of control, laterals, manholes, cleanouts, catch basins, drainage boxes and maxwells. City of La Quinta 9-1-10 JN 10142 - r' n 9 6 September 1, 2010 WATER CVE shall provide survey reference stakes on a predetermined and agreed upon offset for proposed water improvements to points of control, fire hydrants, valves, tees, and service locations. RETAININGIGARDENITRASHENCLOSURE WALL CVE shall provide survey reference stakes on a predetermined and agreed upon offset at approximately 50 foot intervals, angle points and points of control, with cut/fill to top of footing to facilitate wall construction. FINISH GRADE CVE shall provide reference stakes on a predetermined and agreed upon offset at angle points and points of control with cut/fill to top of finish grade for sidewalk and other hard surface improvements. LANDSCAPE/IRRIGATIONILIGHTING CVE shall provide reference stakes on a predetermined and agreed upon offset at angle points and points of control for proposed landscape, irrigation and lighting improvements. STREET LIGHTIDRY UTILITYISIGNINGAND STRIPING CVE shall provide reference points on a predetermined and agreed upon offset at angle points and points of control for proposed traffic signals, signal loops, dry utilities such as electric, gas, cable and telephone as well as proposed signing and striping improvements. BRIDGE STRUCTURE CVE shall provide reference stakes on a predetermined and agreed upon offset for proposed pier, abutment, wing wall, rip rap, foundation and deck/rail appurtenances. SURVEYMONUMENTATION CVE shall provide survey lot comer and centerline monumentation as shown on final maps, record of surveys and/or comer record documentation that are to be set or that were disturbed during construction activities. CVE shall supply the City with required monument tie -notes. PAD VERIFICATION CVE shall perform a pad verification survey. CVE shall provide jurisdictional agencies with a letter of verification that compares the constructed pad elevation to the plan pad grades. The pad verification survey is to verify whether there is a substantial conformance to the grading plan. It is not guaranteed that all grading is in exact conformance to the grading plan, nor is it intended to release the grading contractor from his responsibility to conform with the grading plan and tolerances specified within his contract. City of La Quinta 9-1-10 1N 10142 Cg1 0. September 1, 2010 BUILDING CORNERIGRID LINE CVE shall provide reference stakes on a predetermined and agreed upon offset to the main comers of the proposed building and/or building gridlines with cut/fill to proposed finish surface elevation to facilitate foundation construction. SUBSIDENCEIMONITORING CVE shalt provide survey reference stakes to monitor potential subsidence/ settlement conditions. AERML CONTROL CVE shall provide horizontal and/or vertical survey reference stakes/panel points for existing as well as proposed projects to aid aerial survey work to reflect physical features and topographic information. AS-B UIL TITOPO GRAPHIC SURVEY CVE shall provide as -built surveying services of the as -constructed improvements and provide to the City of La Quinta, contractor and/or project Civil Engineer for update to record drawings. CVE shall provide topographic/cross-section survey information to City of La Quinta and/or project Civil Engineer to aid in improvement plan design/re-design as needed. RE -STAKING CVE shall provide additional surveying services for unanticipated or quantitatively unknown work items as well as re -staking services as requested by the City of La Quinta. PROJECT MANAGEMENT CVE shall provide construction survey crew supervision, direction and scheduling during the course of construction. OFFICE CALCULATION CVE shall provide office calculations to facilitate survey construction staking, as -built, topographic and monumentation services. GRADE SHEET/NOTE CVE shall provide the City of La Quinta and construction contractor with construction staking grade sheets and/or survey notes, upon completion of construction staking services and/or surveying. PROJECT MEETING CVE shall attend meetings to address questions and/or concerns during the course of construction 4 City of La Quinta .9-1-10 JN 10142 098 a September 1, 2010 NOTE: CVE shall provide the necessary survey equipment for its survey crews to provide digital measurement and recordation of line and grade. CVE shall provide its own transportation for its survey crews to and from the work site. CVE shall provide cellular telephone and service to its employees compatible with the City of La Quinta's cellular phone service. CVE shall respond to survey requests within 24 hours and shall provide written materials of results within 48 hours of survey work completion. Additional Services — CVE shall provide additional services as requested by the City of La Quints. as a result of the proposed construction activities. Services may include Composite Utility Plans, Encumbrance Maps, Encroachment Exhibits, Environmental Constraints Maps, Community Facilities Maps, Right -of -Way Dedications/Vacations, Lot Line Adjustments, Parcel Mergers, Certificates of Compliance, Certificates of Correction, Flood Verifications, Open Space/Recreation Exhibits, Legal Descriptions and Exhibits, etc. Additional services may also include Boundary Surveys, Records of Survey, Parcel Maps and Tract Maps, etc. The additional services, if any, shall be accomplished under a separate work order or addendum. City of La Quinta 9-1-10 1N 10142 0..^ 099 �kCVE Coacke(!a Ya[ley Engineers EXHIBIT B HOURLY RATE SCHEDULE Effective January 1, 2010 CLASSIFICATION HOURLY RATE PRINCIPAL $ 200.00 DIRECTOR OF ENGINEERING / DIRECTOR OF SURVEYING $ 175.00 PROJECT ENGINEER / SURVEY SUPERVISOR $ 150.00 ENVIRONMENTAL ASSESSOR / PLANNER $ 125.00 PROJECT MANAGER/ FIELD.INSPECTOR $ 100.00 DESIGN TECHNICIAN / SURVEY TECHNICIAN $ 95.00 CADD TECHNICIAN / FIELD TECHNICIAN $ 85.00 DRAFTSMAN $ 75.00 JUNIOR DRAFTSMAN $ 55.00 OFFICE SUPPORT / CLERICAL SERVICES $ 45.00 ONE MAN SURVEY $ 125.00 TWO MAN SURVEY $ 175.00 THREE MAN SURVEY $ 225.00 COURT APPEARANCES (MINIMUM $1200.00) $ 300.00 MATERIALS AND OUTSIDE SERVICES COST PLUS 20% 25 �- 100 Exhibit C Schedule of Performance Consultants Project Schedule shall provide services for an initial term of twenty-four (24) months beginning October 20, 2010 through October 19, 2012 (initial term), and upon mutual agreement by both parties, the term of this agreement may be extended for up to two (2) additional 1-year terms (extended terms). 101 Exhibit D Special Requirements AT NO ADDITIONAL COST TO THE CITY: The consultant shall provide a cellular telephone and service compatible with the City's cellular phone service. 2. The consultant shall provide his or her own transportation to and from the designated works site. 3. The Consultant shall respond to the job site for surveying services within 24 hours and shall provide any/all written materials to City within 48 hours of completing the survey work. 4. The Consultant shall provide all necessary survey equipment to its survey crew to provide digital measurement and recordation of line, grade, and angle measurements. 5. Upon request these data files will be made available to the City at no additional cost. 102 Tilr4lwC" COUNCIL/RDA MEETING DATE: October 19, 2010 ITEM TITLE: Acceptance of Monroe Street Pavement Rehabilitation Improvements, Project No. 2009-21 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: If — STUDY SESSION: _ PUBLIC HEARING: Accept Monroe Street Pavement Rehabilitation Improvements, Project No. 2009-21, as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; authorize staff to release retention in the amount of $13,986, thirty-five (35) days after the Notice of Completion is recorded. FISCAL IMPLICATIONS: The following is a budget summary: Project Budget Total $254,731 Amount Spent Through 8/31/10 -0- Project Budget Amount Available $254,731 Remaining Fiscal Commitment/Contract Amount ($139,852) Project Budget Amount Remaining After Construction Efforts $114,879 Original Construction Contract Amount $128,331 Contract Change Order No. 1 $ 11,521 New Contract Total $139,852 Amount Paid to Contractor to Date ($115,497) Total Remaining Fiscal Commitment to Contractor $ 24,355 Total Retention to be Released $ 13,986 Contract Amount Remaining to be Billed By Contractor $ 10,369 Adequate funding is available to pay the contractor's remaining billing ($10,369) and retention ($13,986) for project closeout. i0T se CHARTER CITY IMPLICATIONS: The project is partially funded by the County of Riverside (County). As such, the project was advertised with prevailing wage requirements. BACKGROUND AND OVERVIEW: The proposed improvements rehabilitated the dilapidated pavement on Monroe Street from Avenue 58 to approximately 1,330 linear feet south. The project also included two smaller street segments on the County side of Monroe Street between Avenue 56 and Avenue 58. A vicinity map is provided for the City Council's reference (Attachment 1). On June 1, 2010, the City Council approved a Cooperative Agreement, between the City and the County, for the design and construction of the Monroe Street Pavement Rehabilitation Improvements; appropriated funding from available pavement management program budget funds (Account No. 101-7003-431.34-04); approved the plans, specifications and engineer's estimate (PS&E); and authorized staff to advertise for bid the Monroe Street Pavement Rehabilitation Improvements, Project Number 2009-21. On July 20, 2010, City Council awarded a contract for $128,330 to Lee & Stires, Inc. to construct the Monroe Street Pavement Rehabilitation Improvements, Project No. 2009-21. On August 13, 2010, a Notice to Proceed was issued with a ten (10) working day contract completion time starting August 23, 2010, and ending on September 3, 2010. Contract Change Order No.1 extended the project for a total of two (2) working days. The project was deemed substantially complete on August 31, 2010. As per project specifications Section 1500-3.2, no liquidated damages or early completion incentives shall be assessed or awarded. Contract Change Order No. 1 was issued for additional asphalt removals and replacement, striping, adjustment of a sewer manhole, and for the contract quantity adjustment between bid quantities and the actual quantities utilized. The project's construction effort is now deemed to be 100% complete and is in compliance with the plans and specifications. Prior to filing the Notice of Completion, staff must receive authorization from the City Council to approve this project as 100% complete and authorize the City Clerk to file a Notice of Completion. �^ 104 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept Monroe Street Pavement Rehabilitation Improvements, Project No. 2009-21 as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; authorize staff to release retention in the amount of $13,986, thirty-five (35) days after the Notice of Completion is recorded; or 2. Do not accept Monroe Street Pavement Rehabilitation Improvements, Project No. 2009-21 as 100% complete; do not authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; do not authorize staff to release retention in the amount of $13,986, thirty-five (35) days after the Notice of Completion is recorded; or 3. Provide staff with alternative direction. Respectfully submitted, Timothy R. Jo as n� P.E. Public Works ire r/City Engineer Attachment: 1, Vicinity Map Approved for submission by: Thomas P. Genovese, City Manager a4." 105 NORTHBOUND - LANE ONLY A CITY OF LA QUINTA NORTHBOUND - LANE ONLY A NORTHBOUND LANE - COLD PLANE GRIND 0.17' --\ & OVERLAY 0.17' AC THROUGH INTERSECTION NOT TO SCALE CITY OF LA QUINTA 1 2' } A, ATTACHMENTI AVENUE 56 krAE. 0 COUNTY -H 0 co M 0 AVENUE 58 I COUNTY AVENUE 60 CITY OF LA QUINTA - PROJECT NO. 2009-21 NAI MONROE STREET PAVEMENT REHABILITATION Consulting AVENUE 60 TO AVENUE 56 66-955 ldefm Rme EXHIBIT "A" (rAmma nry, a 922s1 DATE: SCALE: DESIGN: SHEET: ()W� ]21-5699 Qom) MARCH 2010 N.T.S WS 1 OF 2 T4hf ot 4 QU&M COUNCIL/RDA MEETING DATE: October 19, 2010 ITEM TITLE: Adoption of Resolution in Support of "Business Friendly Principles" as Part of the Southern California Association of Governments' Development of a Southern California Economic Growth Strategy RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution in support of "Business Friendly Principles" as part of the Southern California Association of Governments' development of a Southern California Economic Growth Strategy. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Southern California Association of Governments (SCAG) is developing a Southern California Regional Economic Growth Strategy, and will meet with key stakeholders in the region at a summit on December 2, 2010. The goal of the summit is to discuss how to work together in the next year to reduce or remove impediments to economic growth, as well as strengthen the upcoming Regional Transportation Plan. To demonstrate Southern California's commitment, SCAG is requesting support of the "Business Friendly Principles" submitted in the attached resolution. »• 107 At the May 6, 2010 General Assembly of SCAG, information was provided by economic experts about the severe economic challenges facing the cities, counties, and residents of Southern California. The remarks included a dim prospect for significant regional economic growth unless there is a concerted leadership effort to reduce impediments for creating jobs and stimulating economic investments through incentives. At the May 7, 2010 SCAG Regional Council retreat, there was concurrence that SCAG should identify areas where it could partner with others to reduce barriers to regional economic growth and develop a better understanding of the common regional economic objectives established by the cities and counties in the SCAG region. On December 2, 2010, SCAG will host the Southern California Road to Economic Recovery Summit. It is anticipated the summit will result in indentifying key economic impediments whereby all parties can work together to remove barriers to growth and recovery. In order to demonstrate Southern California's commitment to economic recovery, SCAG is requesting support from its member cities and counties of the "Business Friendly Principles" via passage of local resolutions. As of this date, eight of the cities in the Coachella Valley have approved the resolution or calendared the item for this month (October 2010). SCAG's goal is to have all 190 cities within the region adopt the resolution and present it at the summit in order to demonstrate to the Governor -elect and state legislative leaders that municipalities and SCAG are committed to working together in the next legislative session to find ways to increase economic growth. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution in support of "Business Friendly Principles" as part of the Southern California Association of Governments' development of a Southern California Economic Growth Strategy; or 2. Do not adopt a Resolution in support of "Business Friendly Principles" as part of the Southern California Association of Governments' development of a Southern California Economic Growth Strategy; or 'N•.r 108 3. Provide staff with alternative direction. Respectfully submitted, Douglas . E ns Assistant City Manager — Development Services Approved for submission by: (2 a� Thomas P. Genovese, City Manager fte. 1G'9 RESOLUTION NO. 2010- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, IN SUPPORT OF "BUSINESS FRIENDLY PRINCIPLES" AS PART OF THE SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (SCAG) DEVELOPMENT OF A SOUTHERN CALIFORNIA ECONOMIC GROWTH STRATEGY WHEREAS, the City of La Quinta is a member of the Southern California Association of Governments (SCAG) who is engaged in the development of a Southern California Economic Growth Strategy; and WHEREAS, the City of La Quinta supports working with SCAG and other key economic stakeholders to improve the Southern California economy; and WHEREAS, the City of La Quinta is a business friendly municipality and has numerous practices in place to encourage economic growth within its community. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of La Quinta, California as follows: SECTION 1. That the City of La Quinta supports the following "Business Friendly Principles" as part of SCAG's development of a Southern California Economic Growth Strategy: Principle One — Economic Development as a Priority The City of La Quinta strives to demonstrate commitment to economic development as a priority. As part of the City's Strategic Planning process, the City Council develops and approves a detailed Economic Development Plan. Principle Two — Business Partnership The City of La Quinta strives to provide quality municipal services to attract and retain businesses and employees. Principle Three — Business Responsive Processes The City of La Quinta strives to communicate effectively with businesses including processes to increase its responsiveness to businesses that are seeking or doing business within its jurisdiction (commitments include responding to business inquiries within an established time period and offering an expedited permitting process for new businesses). Resolution No. 2010- SCAG Business Friendly Principles Adopted: October 19, 2010 Page 2 Principle Four — Attractiveness to Business Investment The City of La Quinta strives to streamline operations for efficient and responsive business assistance in areas of licensing, permitting, inspections and other municipal services and will seek to improve its attractiveness to new and existing businesses within its jurisdiction (commitments include striving to maintain competitive taxes and fees, and establishing good communications with its businesses via personal visits, a cooperative marketing program, newsletters/print communication pieces, and websites). SECTION 2. That the City of La Quinta authorizes its staff to submit a copy of this resolution to SCAG in time for SCAG's Regional Economic Summit currently scheduled for December 2, 2010. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on the 19th day of October, 2010 by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney 111 City of La Quinta, California p' Tait ot 4 a" COUNCIL/RDA MEETING DATE: October 19, 2010 ITEM TITLE: Acceptance of Washington Street Widening Improvements Project No. 2008-18 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Accept Washington Street Widening Improvements Project No. 2008-18, as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; authorize staff to release retention in the amount of $14,616, thirty- five (35) days after the Notice of Completion is recorded. FISCAL IMPLICATIONS: The following is a budget summary: Project Budget Total $613,844 Amount Spent Through August 31, 2010 ($ 38,813) Remaining Anticipated Inspection, Testing & Survey Costs ($ 12,687) Project Budget Amount Available $562,344 Avenida Fernando Repair -Reimbursement from Pavement Maintenance Account #101-7003-431.3404 $ 21,280 Revised Project Budget Amount Available $583,624 Revised Contract Amount ($146,166) Project Budget Amount Remaining After Construction Efforts $437,458 Original Construction Contract Amount $121,731 Contract Change Order No. 1 $ 21,280 Pending Contract Quantity Change Order No. 2 $ 3,155 New Contract Total $146,166 Amount Paid to Contractor to Date ($119,810) Total Remaining Fiscal Commitment to Contractor $ 26,356 Total Retention to be Released ($ 14,616) Contract Amount Remaining to be Billed by Contractor $ 11,740 «� 112 Adequate funding is available to pay the contractor's remaining billing ($14,616) and retention ($11,740) for project closeout. CHARTER CITY IMPLICATIONS: The project is funded with Proposition 1 B Local Streets and Roads Funds. As such, the project was bid with prevailing wage requirements. BACKGROUND AND OVERVIEW: The proposed improvements were constructed on Washington Street and Avenue 50. The improvements on Washington are located from Avenue 50 north approximately 600 linear feet. The project included the addition of a third northbound travel lane, curb and gutter, 6' striped bike path, 6' behind the curb sidewalk. A temporary sidewalk will be added on the north side of Avenue 50 from Washington Street east approximately 900 feet. On December 16, 2008, the City Council approved the inclusion of the Washington Street Improvements within the City's Fiscal Year 2008-2009 Capital Improvement Program (CIP) and appropriated $610,888 from Local Proposition 113 Streets and Roads Program. On October 20, 2009, the City Council approved a Professional Services Agreement (PSA) with MSA Consulting, Inc. to prepare the plans, specifications and engineer's estimate (PS&E) of probable construction costs for the Washington Street Widening Improvements, Project Number'2008-18. On June 15, 2010 the City Council approved the project PS&E and authorized staff to advertise for bids the Washington Street Widening Improvements. On July 20, 2010, City Council awarded a contract for $121,731 to I.C.E. Engineering, Inc. to construct the Washington Street Widening Improvements Project No. 2008-18. On August 13, 2010, a Notice to Proceed was issued with a thirty (30) working day contract completion time starting August 17, 2010, and ending on September 28, 2010. Contract Change Order No. 1 extended the project for a total of three (3) working days. The project was deemed substantially complete on September 9, 2010. As per project specifications Section 1500-3.2, no liquidated damages or early completion incentives are recommended. N..` 113 Contract Change Order No. 1 was issued to allow for the rehabilitation of the asphalt on Avenida Fernando just east of Eisenhower Drive. This work was funded with asphalt maintenance account funds. The project's construction effort is now deemed to be 100% complete and is in compliance with the plans and specifications. Prior to filing the Notice of Completion, staff must receive authorization from the City Council to approve this project as 100% complete and authorize the City Clerk to file a Notice of Completion. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Accept the Washington Street Widening Improvements project No. 2008-18 as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; authorize staff to release retention in the amount of $14,616, thirty-five (35) days after the Notice of Completion is recorded; or 2. Do not accept Washington Street Widening Improvements project No. 2008-18 as 100% complete; do not authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; do not authorize staff to release retention in the amount of $14,616, thirty-five (35) days after the Notice of Completion is recorded; or 3. Provide staff with alternative direction. Respectfully submitted, imothy R. J nasso� P.E. Public Works DireL'tor/City Engineer Approved for submission by: Thomas P. Genovese, City Manager p• " 114 r BM OF T COUNCIL/RDA MEETING DATE: October 19, 2010 ITEM TITLE: Authorization for Overnight Travel for the Public Works Assistant Engineer II to Attend Traffic Signal Operations and Highway Capacity Analysis Training in Los Angeles, CA, November 16`h and 17`h, 2010 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 9 STUDY SESSION: PUBLIC HEARING: Approve authorization for overnight travel for the Public Works Assistant Engineer II to attend traffic signal operations and highway capacity analysis training in Los Angeles, CA, November 161h and 17`h, 2010 (Attachment 1). FISCAL IMPLICATIONS: The Fiscal Year 2010-201 1 Budget (Account No. 101-7006-431 .51.01) has allocated funds for travel, training, and meetings for staff. Attendance at this training is estimated to be $617 based on the following costs: Registration $ 150 Hotel (1 night x $119 + Tax & Fees) $ 140 Meals (2 days $75 per day) $ 150 Travel (354 roundtrip miles x $0.50) $ 177 Total $ 617 CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: This two-day workshop will discuss traffic signal operational theory, analysis, and applications of Highway Capacity Manual (HCM 2000) for signalized intersections. Topics include signal phasing, signal controller parameters, background traffic flow theory, and fundamental principles of highway capacity analysis. Release 5 of the Highway Capacity Software (HCS+) from the University of Florida's McTrans Center will be utilized to analyze real -world signalized intersections. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for overnight travel for the Public Works Assistant Engineer II to attend traffic signal operations and highway capacity analysis training in Los Angeles, CA, November 16`h and 17`h, 2010; or 2. Do not approve authorization for overnight travel for the Public Works Assistant Engineer II to attend traffic signal operations and highway capacity analysis training in Los Angeles, CA, November 16`h and 171h, 2010; or 3. Provide staff with alternative direction. Respectfully submitted, �mothy R. Jo asso , P.E. Public Works irect City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Training Material ATTACHMENT FALL 2010 TRAFFIC SIGNAL SYSTEMS WORKSHOPS REGISTRATION FORM Last Name: First Name: Agency: Title: Address: Tel: Fax: Email: Total Cost per Class: ❑ $50.0090 00` ❑ $300.00 • Public agency employees working in Los Angeles County, the fee is $50.00. • Caltrans' employees working in and outside of Los Angeles County, the fee is $50.00. • Public agency employees working outside of Los Angeles County, the fee is $150.00. • All Private agencies and independent consultants, the fee is $300.00. To register for a workshop(s), please place a checkmark (J) next to your selected course(s). Fax completed form to: (213) 922-5259, ATTN: SIGNAL SYSTEMS COORDINATOR. A confirmation notice will be faxed to you once your registration has been processed. Note: Only check or money order is accepted made payable to: Metropolitan Transportation Authority. Please bring check or money order with you on first day of workshop or mail beforehand to: Signal Systems Coordinator Attention: OD&T One Gateway Plaza MS: 99-4-6 Los Angeles, CA 90012. Parking validation will be provided. A light breakfast and an afternoon snack will be served. Lunch is on your own with a full -service cafeteria located on the 3rd floor for your convenience. C1A5 TIaTLEIDA OD&T Conference Room, 0 Floor, One Gateway Plaza, Los Angeles, CA 90012 NEMA Controllers and Video ❑ 8/17-18/2010 SAM — 4PM Detection Instructor: Joe Provenza OD&T Conference Room, 4' Floor, One Systems Communications & ❑ 8/24-26/2010 SAM —4PM Gateway Plaza, Los Angeles, CA 90012 TMC Centers: Caltrans, Los Angeles County, Los Angeles City, Metro TMC Regional Center Visit Instructor: Fred Minagar Los Angeles County TMC Tour of Regional Centers ❑ 8/2612010 SAM — 4PM Transit Management Centers: Caltrans, Los Angeles County, Los Angeles City, Instructor: Fred Minagar Metro Type 170 Hardware and ❑ 8/31-9/l/2010 SAM —4PM OD&T Conference Room, 4th Floor, One Gateway Plaza, Los Angeles, CA 90012 Troubleshooting Instructor: Joe Provenza Bi-Trans 200 CA, LACO 1 R & ❑ 9/7-8/2010 SAM — 4PM OD&T Conference Room, 4" Floor, One Gateway Plaza, Los Angeles, CA 90012 Caltrans C-8 Instructor: Joe Provenza Bus Signal Priority QuicNet ❑ 9/15-16/2010 SAM — 4PM OD&T Conference Room, 4' Floor, One Gateway Plaza, Los Angeles, CA 90012 CtNet & Systems Instructor: Fred Minagar ^. 117 Signal Systems & Homeland ❑ 9/30/2010 SAM — 4PM OD&T Conference Room, 0 Floor, One Gateway Plaza, Los Angeles, CA 90012 Securi Instructor: Fred Minagar Computerized Traffic Signal ❑ 10/5-6/2010 SAM — 4PM OD&T Conference Room, 0 Floor, One Gateway Plaza, Los Angeles, CA 90012 Control System Instructor: Kang Hu Bi-Trans 233 ❑ 10/12-13/2010 SAM — 4PM OD&T Conference Room, 4" Floor, One CA 90012 Instructor: Joe Provenza Gateway Plaza, Los Angeles, Introduction to 2070 Traffic ❑ 10/19-20/2010 SAM — 4PM OD&T Conference Room, 4" Floor, One Gateway Plaza, Los Angeles, CA 90012 Control Systems Instructor: Joe Provenza &Bill Shao OD&T Conference Room and Computer Traffic Signal Timing Part 1 ElLos 10/27-28/2010 SAM —4PM Room #1, 0 Floor, One Gateway Plaza, Instructor: Fred Minagar Angeles, CA 90012 Bi-Trans 2033 Program for 2070 ❑ 11/2-3/2010 SAM —4PM OD&T Conference Room, 0 Floor, One Gateway Plaza, Los Angeles, CA 90012 Signal Controller Instructor: Joe Provenza Video Detection & Surveillance ❑ 11 /10-11/2010 SAM —4PM OD&T Conference Room, 0 Floor, One Gateway Plaza, Los Angeles, CA 90012 Instructor: Fred Minagar Traffic Sidhaibberatlons`and-w OD&TConference Room and Computer 011/;16A7,/2010 " `y8AM —4PM Room #1, 0 Floor, One Gateway Plaza, �:HtghwayCapacltyAnalysts .. Los Angeles, CA 90012 (S;j;Instructorsi.KanggHu &'Bill-SBao' OD&T Conference Room and Computer Traffic Signal Timing Part II ❑ 12/1-2/2010 SAM —4PM Room #1, 4th Floor, One Gateway Plaza, Instructor: Fred Minagar Los Angeles, CA 90012 Advanced Traffic Signal ❑ 12/7-8/2010 SAM — 4PM OD&T Conference Room and Computer Room #1, 4th Floor, One Gateway Plaza, Operations Instructors: Kang Hu & Bill Shao Los Angeles, CA 90012 For more information please contact: Ena Macias, Signal Systems Coordinator Tel: 213.922.7112 Fax: 213.922-5259 Email: SignalSystems@metro.net Program Contacts: Marion Jane Colston: Director, Strategic & Organizational Planning. Tel: 213-922-2260 Renee Berlin: Deputy Executive Officer, Regional Transportation Planning & Development Randy Lam: Project Manager, Transportation Planning Manager, Regional Transportation Planning & Development cew�p 4 4 a" COUNCIL/RDA MEETING DATE: October 19, 2010 ITEM TITLE: Acceptance of On -Site Improvements Associated with Tract Map No. 31874-1, Carmela, Taylor Woodrow Homes, Inc. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: _ Accept on -site improvements associated with Tract Map No. 31874-1, Carmela, Taylor Woodrow Homes, Inc. and authorize staff to release the performance security; direct staff to release the labor and materials security ninety (90) days after City Council acceptance of the improvements. FISCAL IMPLICATIONS: None. No public improvements will be accepted with this action. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tract Map No. 31874-1, Carmela, Taylor Woodrow Homes, Inc., is located north of Avenue 53 and west of Monroe Street (Attachment 1). All obligations of the Subdivision Improvement Agreement for the on -site improvements have been satisfied. Attachment 2 indicates the amount of the warranty security. 'a,.. 119 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept the on -site improvements associated with Tract Map No. 31874-1, Carmela, Taylor Woodrow Homes, Inc. and authorize staff to release the performance security; direct staff to release the labor and materials security ninety (90) days after City Council acceptance of the improvements; or 2. Do not accept the on -site improvements associated with Tract Map No. 31874- 1, Carmela, Taylor Woodrow Homes, Inc. and do not authorize staff to release the performance security; do not direct staff to release the labor and materials security ninety (90) days after City Council acceptance of the improvements; or 3. Provide staff with alternative direction. Respectfully submitted, 4othy R. onajog on, P.E. Public Works Director/City Engineer Approved for submission by: �� Thomas P. Genovese, City Manager Attachments: 1 . Vicinity Map 2. Warranty Security Exhibit *.:' 120 ATTACHMENT 1 TM 31874-1 CARMELA PROJECT SITE AVENUE 53 ITY NOT TO SCALE in „•.�121 ATTACHMENT 2 WARRANTY SECURITY TM 31874-1 Development Name: Carmela ON -SITE IIVPROVEIVIENTS Performance Security Improvement Description Labor & Materials Original Amount Proposed Reduction WARRANTY AMOUNT Rough Grading/ Fugitive Dust/ C&G $766,400 $766,400 90% $76,640 Domestic Water $200,530 $200,530 900/0 $20,053 Sanitary Sewer $171,730 $171,730 900/0 $17,173 On -Site Street Im rovements $453,220 $453,220 90% $45,322 Dry Utilities $164,880 $164,880 900/0 $16,488 Monun-entation $0 $7,000 100% $0 Standard 10%Contnqency $175,680 $176380 100% $0 Professional Fees, Design 10% $193,240 $194,010 100% $0 Professional Fees, Construction 10% $193,240 $194,010 1000/0 $0 No Plans Conti en 25% 1 $483,110 1 $485,040 100% $0 Totalsl $2,802,030 1 $2,813,200 1 —-1 175,676 12'' be. L T4hf 4 4 a" COUNCILIRDA MEETING DATE: October 19, 2010 ITEM TITLE: Acceptance of On -Site Improvements Associated with Tract Map No. 31874-2, Carmela, Taylor Woodrow Homes, Inc. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 1� STUDY SESSION: PUBLIC HEARING: Accept on -site improvements associated with Tract Map No. 31874-2, Carmela, Taylor Woodrow Homes, Inc. and authorize staff to release the performance security; direct staff to release the labor and materials security ninety (90) days after City Council acceptance of the improvements. FISCAL IMPLICATIONS: None. No public improvements will be accepted with this action. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tract Map No. 31874-2, Carmela, Taylor Woodrow Homes, Inc., is located north of Avenue 53 and west of Monroe Street (Attachment 1). All obligations of the Subdivision Improvement Agreement for the on -site improvements have been satisfied. Attachment 2 indicates the amount of the warranty security. a_ r 12 3 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept the on -site improvements associated with Tract Map No. 31874-2, Carmela, Taylor Woodrow Homes, Inc. and authorize staff to release the performance security; direct staff to release the labor and materials security ninety (90) days after City Council acceptance of the improvements; or 2. Do not accept the on -site improvements associated with Tract Map No. 31874- 2, Carmela, Taylor Woodrow Homes, Inc. and do not authorize staff to release the performance security' do not direct staff to release the labor and materials security ninety (90) days after City Council acceptance of the improvements; or 3. Provide staff with alternative direction. Respectfully submitted, imothy R. onas o , P.E. Public Works Direc or/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Vicinity Map 2. Warranty Security Exhibit «4 n 124 ATTACHMENT 1 TM 31874-2 CARMELA PROJECT SITE VI AVENUE 53 INITY NOT TO SCALE r• "" 125 ATTACHMENT 2 WARRANTY SECURITY TM 31874-2 Development Name: Carmela ON -SITE IMPROVEMENTS Performance Security Improvement Descripfion Labor & Materials Original Amount Proposed Reduction WARRANTY AMOUNT Grading - - - - Street and Storm Drain $507,020 $507,020 900/0 $50,702 Domestic Water $123942 $123942 90% $12394 Sanitary Sewer $93 335 $93 335 90% $9 334 Utilities $136800 $136800 900/0 $13680 Monurrentation $0 $7,315 1000/0 $0 Standard 100/oConti $86110 $86 841 1000/0 $0 Professional Fees Design 10% $94,721 $95 525 100% $0 Professional Fees, Constuction 10% $94,721 1 $95,525 100% $0 Totals $1,136,649 1 $1,146,303 — $86,110 «.', 126 T-df 4 4 Qgha COUNCIL/RDA MEETING DATE: October 19, 2010 ITEM TITLE: Adoption of a Resolution to Approve a Supplemental Agreement with Riverside County for the Use of Community Development Block Grant (CDBG) Funds for Public Facility and Street Improvements alonq Calle Tampico and Avenida Bermudas, and Public Service Funds for the Boys and Girls Club - La Quinta Unit RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution to approve the Supplemental Agreement and authorize the Mayor to sign the Agreement (Attachment 1) to utilize the sum of $174,175 in Community Development Block Grant (CDBG) Entitlement Funds for public facility and street improvements along Calle Tampico and Avenida Bermudas ($149,791) and public service funds for the Boys and Girls Club - La Quinta Unit ($24,384). FISCAL IMPLICATIONS: The City will receive reimbursement of $174,175 in CDBG Entitlement Funds for the improvements on Calle Tampico and Avenida Bermudas ($149,791), and public service funds for the Boys and Girls Club - La Quinta Unit ($24,384). CHARTER CITY IMPLICATIONS: Because of the use of CDBG funds, the improvement on Calle Tampico and Avenida Bermudas have been bid with a prevailing wage requirement. BACKGROUND AND OVERVIEW: The purpose of this Supplemental Agreement, between the City and Riverside County, is to authorize the use of CDBG funds for Fiscal Year 2010-201 1 in the amount of $174,175 in accordance with the Housing and Community Development Act of 1974. p 127 This allocation reflects a proportional share of the Riverside County's entitlement allocation from H.U.D. The City submitted CDBG applications to the County for the projects in November, 2009; the applications were subsequently approved by the Board of Supervisors. This Supplemental Agreement is for projects which have been approved by the City Council on November 17, 2009 under Resolution 2009-099 and are available with the beginning of the new Federal Fiscal Year which began July 1, 2010. Monies become available for reimbursement to the City upon approval of this Agreement by the City and the Riverside County Board of Supervisors. The City Council, at its meeting on November 17, 2009, approved an estimated total of $190,000 in CDBG program funds. However, due to the overall decrease in monies available for CDBG programs, the County has allocated a total of $174,175 for the City's CDBG program. Therefore, the allocation of $30,000 to the Coachella Valley Boys and Girls Club, La Quinta Unit will be reduced to $24,384. Additionally, the approved allocation of $160,000 in CDBG funds for public facilities improvements along Calle Tampico and Avenida Bermudas has been reduced to $149,791. For the past twenty-seven years, the City of La Quinta has been participating in the Urban Counties CDBG program with Riverside County. Entitlement Funds for previous CDBG Program Years have been expended for projects such as: Senior Center construction, La Fonda Street construction and public service funds for the Boys and Girls Club - La Quinta Unit. Each year, the City is required to enter into a Supplemental Agreement with the County for the use of CDBG funds. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include 1 . Adopt a Resolution to approve the Supplemental Agreement and authorize the Mayor to sign the Agreement (Attachment 1) to utilize the sum of $174,175 in CDBG Entitlement Funds for public facility improvements along Calle Tampico and Avenida Bermudas ($149,791), and public service funds for the Boys and Girls Club - La Quinta Unit ($24,384); or 2. Do not adopt a Resolution to approve the Supplemental Agreement and authorize the Mayor to sign the Agreement (Attachment 1) to utilize the sum of $174,175 in CDBG Entitlement Funds for public facility improvements along Calle Tampico and Avenida Bermudas ($149,791), and public service funds for the Boys and Girls Club - La Quinta Unit ($24,384)or 3. Provide staff with alternative direction. «4." 128 Respectfully Abmitted, Planning Director Approved for submission by: v Thomas P. Genovese, City Manager Attachment: 1. Supplemental Agreement "..0 129 RESOLUTION NO. 2010- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA ADOPTION OF A RESOLUTION TO APPROVE A SUPPLEMENTAL AGREEMENT WITH RIVERSIDE COUNTY FOR THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR PUBLIC FACILITY AND STREET IMPROVEMENTS ALONG CALLE TAMPICO AND AVENIDA BERMUDAS, AND PUBLIC SERVICE FUNDS FOR THE BOYS AND GIRLS CLUB - LA QUINTA UNIT WHEREAS, the Community Development Block Grant Funds for Fiscal Year 2010-2011 will be approximately $174,175 to begin July 1, 2010; and, WHEREAS, the City of La Quinta must submit to the Riverside County Economic Development Agency a signed Supplemental Agreement to utilize the Community Development Block Grant Funds ; and, WHEREAS, the use of the Community Development Block Grant Fund was openly discussed and considered by the City Council at their regular meeting on November 17, 2009; and, WHEREAS, on November 17, 2009, by a majority vote of the City Council of the City of La Quinta, California, the following proposal(s), or reprogramming(s), were selected: PROJECT NAME SPONSOR AMOUNT 1. Public Facility Improvements at the intersection of Calle City of La Quinta $149,791 Tampico and Desert Club Drive, and along Avenida Bermudas 2. Fee Waiver/Reduction Program Boys & Girls Club $24,384 La Quinta Unit NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta as follows: 1. That the City of La Quinta does hereby approve the Supplemental Agreement for the use of Community Development Block Grant Funds for Fiscal Year 2010- 201 1 for the above -named project(s). .,.'' 130 City Council Resolution No. 2010- Community Development Block Grant - Supplemental Agreement Adopted: October 19, 2010 Page 2 2. That the City Council hereby directs the City Manager to disperse the funding amounts in accordance with the programming procedures of the Community Development Block Grant program. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 19t" day of October 2010, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor, City of La Quinta, California ATTEST: Veronica Montecino, CMC. City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 131 ATTACHMENT 1 1 File No.: 4.LQ.09-10, 4.LQ.10-10 2 SUPPLEMENTAL AGREEMENT FOR THE USE OF 3 2010-2011 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS 4 5 The COUNTY OF RIVERSIDE of the State of California, herein called, "COUNTY," 6 and the CITY OF LA QUINTA, herein called "CITY," mutually agree as follows: 7 1. GENERAL. COUNTY and CITY have executed a Cooperation Agreement, dated 8 July 2008, whereby CITY elected to participate with COUNTY, which has qualified as an 9 "Urban County" for purposes of receiving Community Development Block Grant (CDBG) 10 funds, and to assist and undertake essential community development and housing assistance 11 activities pursuant to the Housing and Community Development Act of 1974, Title 1, as 12 amended, Public Law 93-383 hereinafter referred to as "Act". Said Cooperation Agreement, 13 dated July 2008, is incorporated herein by reference and made a part of this Agreement as if each 14 and every provision was set forth herein. 15 2. PURPOSE. CITY promises and agrees to undertake and assist with the 16 community development activities, within its jurisdiction, by utilizing the sum of $174,175, 17 CDBG Entitlement Funds, as specifically identified in Exhibits A and B are attached hereto and 18 by this reference are incorporated herein, for the projects: 19 A. 4 LO 09-10 Street Improvement Proiect, $149,791. 20 B 4 LO 10-10 Boys and Girls Club Scholarship Pro ram. $24,384. 21 3. TERM OF AGREEMENT. The term of this Agreement for the projects shall 22 be for a period of one (1) year from July 1, 2010 to June 30, 2011, and proceed consistent with 23 the completion schedule set forth in Exhibits A and B. In the event that the projects are not 24 substantially completed by the time set forth in the completion schedule due to unforeseen or 25 uncontrollable causes, the COUNTY may consider extending the schedule for the completion of 26 the project. Times of performance for other activities may also be extended in writing by 27 COUNTY. If substantial progress toward completion in conformance with the completion 28 Paget off3 p.• 132 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 schedule, as determined by COUNTY, of the projects are not made during the term of the Supplemental Agreement, COUNTY may suspend or terminate this agreement by the procedures set forth in the Section titled "Termination", of this agreement and the entitlement funds associated with the projects may be reprogrammed by COUNTY after appropriate notice is given. 4. DISPOSITION OF FUNDS. A. COUNTY's Board of Supervisors shall determine the final disposition and distribution of all funds received by COUNTY under the Act consistent with the provisions of Paragraphs 2 and 3 of this Agreement. COUNTY, through its Economic Development Agency, shall: (1) Make payment of the grant funds to CITY as designated in Exhibits A and B; and (2) It is the CITY's responsibility to monitor all project activities of Exhibits A and B to ensure compliance with applicable federal regulations and the terms of this Agreement. B. CITY shall comply with timely drawdown of CDBG funds by expeditiously implementing and completing County -approved, CDBG-funded projects. CITY acknowledges that CITY's drawdown performance directly impacts the COUNTY's overall program drawdown rate. If the CITY's unobligated CDBG fund balance, as of January 15, 2011, exceeds two-times (200%) the CITY's 2010-2011 CDBG allocation, the COUNTY may take the necessary administrative actions to reduce the CITY's CDBG fund balance. Necessary actions include reprogramming the excess CDBG fund balance to other eligible activities as selected by COUNTY. COUTY may authorize CITY in writing, prior to January 15, 2011, to exceed the CDBG fund balance requirement. C. CITY shall comply with timely drawdown of funds by submitting monthly requests for reimbursement or other County -approved reimbursement schedule. All disbursements of grant funds will be on a reimbursement basis and made within thirty (30) days after the CITY has submitted its letter identifying payments and documentation supporting (expenditures. D. All authorized obligations incurred in the performance of the Agreement Page 2 of 13 133 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 for projects eligible under the following regulations must be reported to COUNTY no later than by June 15, 2011: 1. Public Services [24 CFR 570.201 (e)] 2. Acquisition [24 CFR 570.201 (a)] 3. Clearance Activities [24 CFR 570.201 (d)] 4. Interim Assistance [24 CFR 570.201 (f)] 5. Code Enforcement [24 CFR 570.202 (c)] All other eligible activities under this Agreement must be implemented, completed, and obligations reported by the CITY no later than the completion schedules set forth in the Exhibits to this Agreement. 5. COOPERATION WITH HOUSING ACTIVITIES. CITY shall cooperate with COUNTY in undertaking essential community development and housing assistance activities, specifically urban renewal and public assistance housing, and shall assist COUNTY in carrying out its Strategic Plan of the Consolidated Plan and other requirements of the Community Development Block Grant Program. 6. LEAD AGENCY FOR COMPLIANCE WITH THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEOA). Pursuant to Section 15051(d) of Title 14 of the California Administrative Code, CITY is designated as the lead agency for the projects that are the subject matter of this Agreement. 7. HOLD HARMLESS AND INDEMNIFICATION. In contemplation of the provisions of Section 895.2 of the California Government Code imposing certain tort liability jointly upon public entities solely by reason of such entities being parties to an agreement as defined by Section 895 of the Code, the Parties hereto, pursuant to the authorization contained in Section 895.4 and 895.6 of the Code, agree that each Party shall be liable for any damages including, but not limited to, claims, demands, losses, liabilities, costs and expenses including reasonable attorneys fees, resulting from the negligent or wrongful acts or omissions of their employees or agents in the performance of this Agreement, and each Party shall indemnify, Page 3 of 13 ` 134 I 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 defend and hold harmless the other Parties from such claims, demands, damages, losses or liabilities for their negligence 8. INSURANCE. Without limiting or diminishing the CITY'S obligation to indemnify or hold the COUNTY harmless, CITY shall procure and maintain or cause to be maintained, at its sole cost and expense, the following insurance coverage's during the term of this Agreement. A. Workers' Compensation: If the CITY has employees as defined by the State of California, the CITY shall maintain statutory Workers' Compensation Insurance (Coverage A) as prescribed by the laws of the State of California. Policy shall include Employers' Liability (Coverage B) including Occupational Disease with limits not less than $1,000,000 per person per accident. The policy shall be Iendorsed to waive subrogation in favor of The County of Riverside, and, if applicable, to provide a Borrowed Servant/Altemate Employer Endorsement. B. Commercial General Liability: Commercial General Liability insurance coverage, including but not limited to, premises liability, contractual liability, products and completed operations liability, personal and advertising injury, and cross liability coverage, covering claims which may arise from or out of CITY'S performance of its obligations hereunder. Policy shall name the County of Riverside, its Agencies, Districts, Special Districts, and Departments, their respective directors, officers, Board of Supervisors, employees, elected or appointed officials, agents or representatives as Additional Insureds. Policy's limit of liability shall not be less than $1,000,000 per occurrence combined single limit. If such insurance contains a general aggregate limit, it shall apply separately to this agreement or be no less than two (2) times the occurrence limit. C. Vehicle Liability: IIf vehicles or mobile equipment are used in the performance of the obligations under this Agreement, then CITY shall maintain liability insurance for all owned, non -owned or hired Page 4 of 13 "-•n 135 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 vehicles so used in an amount not less than $1,000,000 per occurrence combined single limit. If such insurance contains a general aggregate limit, it shall apply separately to this agreement or be no less than two (2) times the occurrence limit. Policy shall name the County of Riverside, its Agencies, Districts, Special Districts, and Departments, their respective directors, officers, Board of Supervisors, employees, elected or appointed officials, agents or representatives as Additional Insureds. D. General Insurance Provisions - All lines: 1) Any insurance carrier providing insurance coverage hereunder shall be admitted to the State of California and have an A M BEST rating of not less than A: VIII (A:8) unless such requirements are waived, in writing, by the County Risk Manager. If the County's Risk Manager waives a requirement for a particular insurer such waiver is only valid for that specific insurer and only for one policy term. 2) The CITY'S insurance carrier(s) must declare its insurance self - Iinsured retentions. If such self -insured retentions exceed $500,000 per occurrence such retentions shall have the prior written consent of the County Risk Manager before the commencement of operations under this Agreement. Upon notification of self insured retention unacceptable to the COUNTY, and at the election of the Country's Risk Manager, CITY 'S carriers shall either; 1) reduce or eliminate such self -insured retention as respects this Agreement with the COUNTY, or 2) procure a bond which guarantees payment of losses and related investigations, claims administration, and defense costs and expenses. 3) CITY shall cause CITY'S insurance carrier(s) to furnish the County of Riverside with either 1) a properly executed original Certificate(s) of Insurance and certified original copies of Endorsements effecting coverage as required herein, and 2) if requested to do so orally or in writing by the County Risk Manager, provide original Certified copies of policies including all Endorsements and all attachments thereto, showing such insurance is in full force and effect. Further, said Certificate(s) and policies of insurance shall contain the covenant of the insurance carrier(s) that thirty (30) days written notice shall be given Page 5 of 13 �.." 186 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 to the County of Riverside prior to any material modification, cancellation, expiration or reduction in coverage of such insurance. In the event of a material modification, cancellation, expiration, or reduction in coverage, this Agreement shall terminate forthwith, unless the County of Riverside receives, prior to such effective date, another properly executed original Certificate of Insurance and original copies of endorsements or certified original policies, including all endorsements and attachments thereto evidencing coverage's set forth herein and the insurance required herein is in full force and effect. CITY shall not commence operations until the COUNTY has been furnished original Certificate (s) of Insurance and certified original copies of endorsements and if requested, certified original policies of insurance including all endorsements and any and all other attachments as required in this Section. An individual authorized by the insurance carrier to do so on its behalf shall sign the original endorsements for each policy and the Certificate of Insurance. 4) It is understood and agreed to by the parties hereto that the CITY'S insurance shall be construed as primary insurance, and the COUNTY'S insurance and/or I deductibles and/or self -insured retention's or self -insured programs shall not be construed as contributory. 5) If, during the term of this Agreement or any extension thereof, there is a material change in the scope of services; or, there is a material change in the equipment to be used in the performance of the scope of work which will add additional exposures (such as the use of aircraft, watercraft, cranes, etc.); or, the term of this Agreement, including any extensions thereof, exceeds five (5) years the COUNTY reserves the right to adjust the types of insurance required under this Agreement and the monetary limits of liability for the insurance coverage's currently required herein, if; in the County Risk Manager's reasonable judgment, the amount or type of insurance carried by the CITY has become inadequate. 6) CITY shall pass down the insurance obligations contained herein to all tiers of subcontractors working under this Agreement. 7) The insurance requirements contained in this Agreement may be Page 6 of 13 p 13 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 met with a program(s) of self-insurance acceptable to the COUNTY. 8) CITY agrees to notify COUNTY of any claim by a third parry or any incident or event that may give rise to a claim arising from the performance of this Agreement. 9. RECORDS AND INSPECTIONS. A. CITY shall establish and maintain records in accordance with 24 CFR Part 570, Part 85, OMB Circular A-87, and 24 CFR 91.105, as applicable, and as they relate to the acceptance and use of federal funds under this Agreement. B. CITY shall maintain a separate account for CDBG Entitlement funds received as set forth in Exhibits A and B. C. CITY shall, during the normal business hours, make available to COUNTY, the U.S. Department of Housing and Urban Development (HUD), or other authorized representative, for the examination and copying, all of its records and other materials with respect to matters covered by this Agreement. D. CITY shall not retain any program income as defined in Section 570.500 of Title 24 of the Federal Code of Regulations. Said program income shall be used only for the activities that are the subject of this Agreement. Further, all provisions of this Agreement shall apply to such activities. E. The CITY shall ensure that at least fifty-one percent (51%) of the persons benefiting from all CDBG-funded activities or projects designated as serving limited clientele [570.208(a)(2)(i)] are of low and moderate -income and meet the program income guidelines attached as Exhibits A and B. The CITY and City's Sub -recipients must provide the required income certification and direct benefit documentation. 10. COMPLIANCE WITH LAWS. CITY shall comply with all applicable federal, state, and local laws, regulations, and ordinances and any amendments thereto and the federal regulations and guidelines now or hereafter enacted pursuant to the Act. More particularly, CITY is to comply with those regulations found in Part 85 and Part 570 of Title 24 of the Code of Page 7 of 13 138 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Federal Regulations. CITY is to comply with OMB Circular A-87, or any subsequent replacement. CITY is to abide by the provisions of the Community Development Block Grant Manual, prepared by COUNTY and cited in the above -mentioned Cooperation Agreement. CITY will comply with Section 3 of the Housing & Urban Development Act of 1968, as amended, attached hereto as Exhibit "S". CITY will comply with the provisions of 24 CFR Part 570.200 0), attached as Exhibit "R," pertaining to inherently religious activities. II. INDEPENDENT CONTRACTOR. CITY and its agents, servants, and employees shall act at all times in an independent capacity during the term of this Agreement, and shall not act as, shall not be, nor shall they in any manner be construed to be agents, officers, or employees of the COUNTY. 12. TERMINATION. A. CITY. CITY may not terminate this Agreement except upon express written consent of COUNTY. B. COUNTY. Notwithstanding the provisions of Paragraph 12a, COUNTY may suspend or terminate this Agreement upon a thirty (30) day written notice to CITY of action being taken and the reason for such action: (1) In the event CITY fails to perform the covenants herein contained at such times and in such manner as provided in this Agreement; and (2) In the event there is a conflict with any federal, state or local law, Iordinance, regulation or rule rendering any of the provisions of this Agreement invalid or untenable; or (3) In the event the funding from the Department of Housing and Urban Development referred to in Paragraphs 1 and 2 above is terminated or otherwise becomes I unavailable. C. Upon suspension of this Agreement, CITY agrees to return any unencumbered funds which it has been provided by COUNTY. In accepting said funds, COUNTY does not waive any claim or cause of action it may have against CITY for breach of '" 139 Page 8 of 13 1 2 3 4 5 61 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 this Agreement. D. Reversion of Assets I. Upon expiration of this Agreement, the CITY shall transfer to the COUNTY any CDBG funds on hand at the time of expiration of the Agreement as well as any accounts receivable held by CITY which are attributable to the use of CDBG funds awarded pursuant to this Agreement. 2. Any real property under the CITY'S control that was acquired or improved in whole or in part with CDBG funds (including CDBG funds provided to the SPONSOR in the form of a loan) in excess of $25,000 is either: (i) Used to meet one of the National Objectives in Sec. 570.208 until five years after expiration of this agreement, or for such longer period of time as determined to be appropriate by the COUNTY; or (ii) Not used in accordance with Section (i) above, in which event the SPONSOR shall pay to the COUNTY an amount equal to the current market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for the acquisition of, or improvement to, the property. 13. NONDISCRIMINATION. CITY shall abide by Sections 570.601 and 570.602 of Title 24 of the Federal Code of Regulations which requires that no person in the United States shall on the grounds of race, color, national origin, or sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with Community Development funds. 14. PROHIBITION AGAINST CONFLICTS OF INTEREST A. CITY and its assigns, employees, agents, consultants, officers and elected and appointed officials shall become familiar with and shall comply with the CDBG regulations prohibiting conflicts of interest contained in 24 CFR 570.611, attached hereto as Exhibit "CI" land by this reference incorporated herein. B. CITY and its assigns, employees, agents, consultants, officers, and elected Page 9 of 13 rr„ - 14C 1 2 3 4 5 6 7 8 9 10 Il 12 13 14' 15 16 17 18 19 20 21 22 23 24 25 26 27 28 and appointed officials shall become familiar with and shall comply with Section A -I I of the County's CDBG Policy manual, attached hereto as Exhibit "Cl" and by this reference incorporated herein. C. CITY understands and agrees that no waiver of exception can be granted to the prohibition against conflict of interest except upon written approval of HUD pursuant to 24 CFR 570.611 (d). Any request by CITY for an exception shall first be reviewed by COUNTY to determine whether such request is appropriate for submission to HUD. In determining whether such request is appropriate for submission to HUD, COUNTY will consider the factors listed in 24 CFR 570.611 (e). D. Prior to any funding under this Agreement, CITY shall provide COUNTY with a list of all employees, agents, consultants, officers and elected and appointed officials who are in a position to participate in a decision making process, exercise any functions or responsibilities, or gain inside information with respect to the CDBG activities funded under this Agreement. CITY shall also promptly disclose to COUNTY any potential conflict, including even the appearance of conflict that may arise with respect to the CDBG activities funded under this Agreement. E. Any violation of this section shall be deemed a material breach of this Agreement, and the Agreement shall be immediately terminated by the COUNTY. 15. PROJECT ELIGIBILITY. As to CITY or its claimants, COUNTY shall bear no liability for any later determination by the United States Government, the Department of Housing and Urban Development or any other person or entity that CITY is or is not eligible under 24 CFR Part 570 to receive CDBG funds. 16. USE OF PROPERTY. Whenever federal CDBG funds or program income are used, in whole or in part, for the purchase of equipment or personal property, the property shall not be transferred from its originally funded use, by CITY or sub -recipient, for a period of five (5) years from the close-out date of the grant from which CDBG assistance was provided. The CITY shall maintain a current inventory for COUNTY monitoring and review. Page 10 of 13 p�. 141 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 17. EMPLOYMENT OPPORTUNITIES TO BE CAUSED BY PROJECT. CITY agrees to notify and to require any lessee or assignee to notify Riverside County Workforce Development Center of any and all job openings that are caused by this project. 18. PUBLICITY. Any publicity generated by CITY for the project funded pursuant to this Agreement, during the term of this Agreement, will make reference to the Contribution of the County of Riverside, the Economic Development Agency, and the Community Development Block Grant Program in making the project possible. 19. PROGRAM MONITORING AND EVALUATION. CITY and its sub -recipients shall be monitored and evaluated in terms of its effectiveness and timely compliance with the provisions of this Agreement and the effective and efficient achievement of the Program Objectives. Quarterly reports shall be due on the last day of the month immediately following the end of the quarter being reported. The quarterly written reports shall include, but shall not be limited to, the following data elements: A. Title of program, listing of components, description of activities/operations. B. The projected goals, indicated numerically, and also the goals achieved (for each report period). In addition, identify by percentage and description, the progress achieved towards meeting the specified goals and identify any problems encountered in meeting goals. C. If the CDBG-funded Activity meets a National Objective under 24 CFR 570.208 (a)(2)(i), CITY will report the following: 1) Total number of direct beneficiaries (clientele served) with I household incomes at: • Above 80% MHI • Between 50% and 80% MHI (Low -Income) • Between 30% and 50% MHI (Very Low -Income) • Less than 30% MHI (Extremely Low -Income) Page 11 of 13 Ny . 142 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2) Total number and percent (%) of the clientele served that have household incomes at or below 80% MHI 3) Racial ethnicity of clientele 4) Number of Female -Headed Households D. CITY and its sub -recipients shall report beneficiary statistics monthly to EDA on the pre -approved Direct Benefit Form and Self -Certification Form (certifying income, family size, and racial ethnicity) as required by HUD. Updated forms are to be provided to CITY by EDA should HUD implement changes during the term of this agreement. CITY and sub - recipients will collect and provide all necessary data required by HUD pertaining to the Specific Outcome Indicators as identified in the CPD Outcome Performance Measurement System. 20. SOURCE OF FUNDING. CITY acknowledges that the source of funding pursuant to this Agreement is Community Development Block Grant (CFDA 14.218). 21. ENTIRE AGREEMENT. It is expressly agreed that this Agreement together with the cooperation Agreement between the parties, embodies the entire agreement of the parties in relation to the subject matter thereof, and that no other Agreement or understanding, verbal or otherwise, relative to this subject matter, exists between the parties at the time of execution. 22. MINISTERIAL ACTS. The Assistant County Executive Officer/EDA or designee(s) are authorized to take such ministerial actions as may be necessary or appropriate to implement the terms, provisions, and conditions of this Agreement as it may be amended from time to time by COUNTY. 23. PRIOR AUTHORIZATION. CITY shall obtain COUNTY's written approval from the Economic Development Agency prior to implementing the following "high risk" activities funded with CDBG assistance: A. Construction of public facilities (project plans and specifications); B. Acquisition of real property; C. Historic Preservation; D. Relocation; and »: 143 Page 12 of 13 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 F. Economic Development 23. MODIFICATION OF AGREEMENT. This Agreement may he modified or amended only by a writing signed by the duly authorized and empowered representative of COUNTY and CITY respectively. IN WITNESS WHEREOF, the COUNTY and the CITY have executed this Agreement as of the date listed below. DATED: COUNTY OF RIVERSIDE By: Suzanne Holland, Assistant Director Community Services Division CITY OF LA QUINTA By: Mayor SH:JT:mmv:MC Page 13 of 13 14 EXHIBIT A File No.: 4.LQ.09-10 SUPPLEMENTAL AGREEMENT SCOPE OF WORK (NON-PUBLIC SERVICE) I. GENERAL INFORMATION CITY NAME: City of La Quinta — ADDRESS: 78-495 Calls PROGRAM CONTACTS: Eric Ceia, Assistant Planner PHONE: (760) 777-7000 FAX: (760) 777-7155 E-MAIL: PROJECT NAME: Street Improvement Project PROJECT LOCATION: Bermudas Desert Club and Calle Tampico, La LEVEL OF ENVIRONMENTAL CLEARANCE: CDBG ELIGIBILITY CODE: PROJECT FUNDING SUMMARY: $149,791 Project to be administered by County (EDA) on behalf of City: YES ❑ NO II. SCOPE OF SERVICE A. Activities City will be responsible for administering a 2010-2011 Community Development Block Grant for the Street Improvement Project in a manner satisfactory to the County of Riverside and consistent with any standards required as a condition of providing these funds. Such program will include the following activities eligible under the Community Development Block Grant program: Activity # 1 CDBG f iwds will be used to construct an enhanced tnid-block pedestrian crossing with a speed table on Avenida Bermudas and an enhanced crossing utilizing paved crosswalks on Calle Tampico at the intersections of Desert Club Drive and Avenida Bermudas. Page I of 7 EXHIBIT A File No.: 41Q.09-10 B. National Objective All activities funded with CDBG funds must comply with one of more of the CDBG program's National Objective Criteria as required under 24 CFR 570.200(a)(2). City certifies that the activity(ies) carried out under this Agreement will meet the following National Objective: National Objective Criteria: 570.208 (a)(1)0 CFR Reference: Low Mod Area C. Levels of Accomplishment — Goals and Performance Measures The City agrees to implement and complete the following activity(ies): Activity #1 Prepare design and specifications for facility improvements. Activity #2 Implement and complete construction activities. CPD OUTCOME PERFORMANCE MEASUREMENT Objectives (select one): ® Creating Suitable Living Environments ❑ Providing Decent Affordable Housing ❑ Creating Economic Opportunities Outcome (select one): ❑ Availability/Accessibility ❑ Affordability ® Sustainability (promoting livable or viable communities) D. City Capacity By executing this Supplemental Agreement, the City certifies that it has the appropriate number of trained and knowledgeable staff, adequate facilities, proper equipment, required licensing and permitting, and sufficient amount of financial resources necessary to implement and carry out the activities funded with CDBG funds. City will immediately notify County of any significant changes in organizational management, assigned staff, change in facilities, loss or change in matching funds, or any other event that could potentially impact the City or subrecipient's performance under this Agreement. Any changes in the above items are subject to the prior approval of the County. E. Performance Monitoring The County of Riverside will monitor the performance of the City and its subrecipients against goals and performance standards as stated above. Substandard performance as determined by the County will constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by the City within a reasonable period of time after being notified by the County, contract suspension or termination procedures will be initiated. Page 2 of 7 0. P 146 EXHIBIT A File No.: 4.LQ.09-10 F. Program Budget It is expressly agreed and understood that the total amount to be paid by the County under this Agreement shall not exceed 14$ 9,791 Drawdowns for the payment of eligible expenses shall be made against the line item budgets specified in this Section and in accordance with performance. Payments may be contingent upon certification of the Subrecipient's financial management system in accordance with the standards specified in 24 CFR 84.21. The County may require a more detailed budget breakdown than the one contained herein, and the City shall provide such supplementary budget information in a timely fashion in the form and content prescribed by the County. Any amendments to the budget must be approved in writing by both the County and City. Line Item Design/Engineering Costs - Project Administration Costs ET Construction Costs Acquisition Costs Relocation Costs Capital Equipment Costs Code Enforcement Clearance Interim Assistance EJ Other: Page 3 of 7 a.. 147 EXHIBIT A File No.: 41Q.09-10 Total Amount of Non- CDBG Leveraging AMOUNT TOTAL r ---- Riverside County CDBG TOTAL: $308,832 III. ADMINISTRATIVE REQUIREMENTS A. Accounting Standards The City agrees to comply with 24 CFR 84 or 85 as applicable and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. B. Cost Principles The City shall administer its program in conformance with OMB Circulars A-122, "Cost Principles for Non -Profit Organizations," A-21, "Cost Principles for Educational Institutions," or OMB Circular A-87, "Cost Principles for State, Local and Indian Tribal Governments as applicable. These principles shall be applied for all costs incurred whether charged on a direct or indirect basis. C. Documentation and Record Keeping Records to be Maintained The Subrecipient shall maintain all records required by the Federal regulations specified in 24 CFR 570.506, that are pertinent to the activities to be funded under this Agreement. Such records shall include but not be limited to: i Records providing a full description of each activity undertaken; ii. Records demonstrating that each activity undertaken meets one of the National Objectives of the CDBG program; iii. Records required to determine the eligibility of activities; iv. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance; V. Records documenting compliance with the fair housing and equal opportunity components of the CDBG program; vi. Financial records as required by 24 CFR 570.502, and 24 CFR 84.21-28; and vii. Other records necessary to document compliance with Subpart K of 24 CFR Part 570. Page 4 of 7 °'- 148 EXHIBIT A File No.: 41Q.09-10 2. Records Retention The City shall retain all financial records, supporting documents, statistical records, and all other records pertinent to the Agreement for a period of five (5) years. The retention period begins on the date of the submission of the County's annual performance and evaluation report to HUD in which the activities assisted under the Agreement are reported on for the final time. Notwithstanding the above, if there is litigation, claims, audits, negotiations or other actions that involve any of the records cited and that have started before the expiration of the five-year period, then such records must be retained until completion of the actions and resolution of all issues, or the expiration of the five-year period, whichever occurs later. 3. Client Data The City shall maintain client data demonstrating client eligibility for services provided. Such data shall include, but not be limited to, client name, address, income level or other basis for determining eligibility, and description of service provided. Such information shall be made available to County monitors or their designees for review upon request. 4. Disclosure The City understands that client information collected under this contract is private and the use or disclosure of such information, when not directly connected with the administration of the County's or City's responsibilities with respect to services provided under this contract, is prohibited by applicable federal and State law unless written consent is obtained from such person receiving service and, in the case of a minor, that of a responsible parent/guardian. 5. Close-outs The City's obligation to the County shall not end until all close-out requirements are completed. Activities during this close-out period shall include, but are not limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to the County), and determining the custodianship of records. Not withstanding the foregoing, the terms of this Agreement shall remain in effect during any period that the City has control over CDBG funds, including program income. 6. Audits & Inspections All City records with respect to any matters covered by this Agreement shall be made available to the County, HUD, and the Controller General of the United States or any of their authorized representatives, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by the City within 30 days after receipt by the City. Failure of the City to comply with the above audit requirements will constitute a violation of this contract and may result in the withholding of future payments. The City hereby agrees to have an annual agency audit conducted in accordance with current County policy concerning subrecipient audits and OMB Circular A-133. Page 5 of 7 ". 149 EXHIBIT A File No.: 4.LQ.09-10 IV. PROJECT IMPLEMENTATION AND SCHEDULE Unless pre -approved by County, City will perform and complete the activities described in Section II in conformance with the schedule of tasks and milestones listed below: Tasks / Milestone Start Date Completion Date Attend Mandatory Cooperating City Training Implement Project Activities Execute Supplemental Agreement & Notice to Incur Cost Tasks / Milestone Submit Quarterly Performance Reports to County County Monitoring of City Program/Performance Specific Project Activities September 2010 September 2010 Upon Notification from EDA August 2010 September 2010 Start Date Completion Date October 15, 2010 January 15, 2011 April 15, 2011 July 15, 2011 October 15, 2011 January 15, 2012 April 15, 2012 July 5, 2012 To be determined by Program Manager 1. City executes Supplemental Agreement; receives authorization to incur cost letter 2. City prepares final construction documents for EDA review and approval 3. EDA authorize City to advertise for bids 4. EDA reviews and approves bidding process 5. City awards construction contract 6. City and EDA conduct "pre -construction meeting" 7. EDA authorize City to issue "Notice to Proceed" CDBG-funded activities must be completed by April 30, 2012. City Submits Reimbursement Requests Monthly Submittal ❑ Other Schedule ® Final reimbursement request to be submitted no later than May 152 2012 Page 6 of 7 w4.,. 150 EXHIBIT A File No.: 4.LQ.09-10 Tasks / Milestone Start Date Completion Date CDBG-funded Project Complete TBD April 30, 2012 City Submits Monthly N/A Direct Benefit Reports V. SPECIAL CONDITIONS /PERFORMANCE REQUIREMENTS EDA must review and approve (in writing) all architectural and construction bid documents prior to notice of inviting bids. Page 7 of 7 EXHIBIT B File No.: 4.LQ.10-10 SUPPLEMENTAL AGREEMENT SCOPE OF WORK (PUBLIC SERVICE) I. GENERAL INFORMATION CITY NAME: City of La Quinta ADDRESS: 78-495 Calle Tampico La Quinta, CA 92253 CITY PROGRAM CONTACTS: Eric Ceja, Assistant Planner SUBRECIPIENT NAME: City of La Quinta ADDRESS: 78-495 Calle Tampico, La Quinta, CA 92253 PROGRAM CONTACT: Eric Ceia Assistant Planner PHONE: (760) 777-7000 FAX • (760) 777-7155 E-MAIL: eceja(a),la nuinta org PROJECT NAME: Boys and Girls Club Scholarship Program PROJECT LOCATION: 49 995 Park Ave La Quinta. CA 92253 LEVEL OF ENVIRONMENTAL CLEARANCE: EXEMPT [24 CFR 58.34 (a)(4)[ CDBG ELIGIBILITY CODE: 24 CFR 570.201 (e) Public Services PROJECT FUNDING SUMMARY: $24,384 Project to be administered by County (EDA) on behalf of CITY: YES ❑ NO II. SCOPE OF SERVICE A. Activities City will be responsible for administering a 2010-2011 Community Development Block Grant for the Boys and Girls Club Scholarship Program in a manner satisfactory to the County of Riverside and consistent with any standards required as a condition of providing these funds. Such program will include the following activities eligible under the Community Development Block Grant program: Activity #1 The Boys and Girls Club will use CDBG funds to provide membership "scholarships" to youth from low-income families. Scholarships will allow eligible individuals to participate in after -school programs including concerts, recreation, arts, and crafts. Page 1 of 6 0°" 152 EXHIBIT B File No.: 4.LQ.10-10 B. National Objective All activities funded with CDBG funds must comply with one of more of the CDBG program's National Objective Criteria as required under 24 CFR 570.200(a)(2). CITY certifies that the activity (ies) carried out under this Agreement will meet the following National Objective: National Objective Criteria: 570.208 (a)(2)(i)(B) CFR Reference: Low Mod Limited Clientele Income Certification C. Levels of Accomplishment — Goals and Performance Measures The City agrees to provide the following levels of program services: Activity Units Total Total per Month Units/Year Unduplicated Persons Activity#1 8 96 96 Unit of Service is defined as: Children Participating CPD OUTCOME PERFORMANCE MEASUREMENT Objectives (select one): ® Creating Suitable Living Environments ❑ Providing Decent Affordable Housing ❑ Creating Economic Opportunities Outcome (select one): ❑ Availability/Accessibility ® Affordability ❑ Sustainability (promoting livable or viable communities) D. City Capacity By executing this Supplemental Agreement, the City certifies that it and its subrecipients have the appropriate number of trained and knowledgeable staff, adequate facilities, proper equipment, required licensing and permitting, and sufficient amount of financial resources necessary to implement and carry out the activities funded with CDBG funds. City will immediately notify County of any significant changes in organizational management, assigned staff, change in facilities, loss or change in matching funds, or any other event that could potentially impact City's performance under this Agreement. Any changes in the above items are subject to the prior approval of the County. E. Performance Monitoring The County of Riverside will monitor the performance of the City and its subrecipients against goals and performance standards as stated above. Substandard performance as determined by the County will constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by the City within a reasonable period of time after being notified by the County, contract suspension or termination procedures will be initiated. Page 2 of 6 b 153 EXHIBIT B File No.: 4.LQ.10-10 F. Program Budget It is expressly agreed and understood that the total amount to be paid by the County under this Agreement shall not exceed $24 84. Drawdowns for the payment of eligible expenses shall be made against the line item budgets specified in this Section and in accordance with performance. Payments may be contingent upon certification of the Subrecipient's financial management system in accordance with the standards specified in 24 CFR 84.21. The County may require a more detailed budget breakdown than the one contained herein, and the City shall provide such supplementary budget information in a timely fashion in the form and content prescribed by the County. Any amendments to the budget must be approved in writing by both the County and City. T :,,o Tto,,, Amount Notes Total Direct Program $ 24,384 Expenses Salaries ❑ Fringe ❑ Office Space (Program Only) ❑ Utilities ❑ Communications ❑ Reproduction/Printing ❑ Supplies and Materials ❑ Mileage ❑ Equipment (Program Only) ❑ Audit ❑ Transportation ❑ other (Specify) ® Scholarships Total Indirect Program $ Expenses Indirect Costs (Specify)* ❑ TOTAL CDBG BUDGET " All indirect costs must be pre -approved by the County. City must submit an Indirect Cost Allocation Plan to County, in a form specified by County, demonstrating the appropriate share of general and administrative costs. Page 3 of 6 ,, 154 EXHIBIT B File No.: 41Q.10-10 G. Total Amount of Non- CDBG Leveraging _ _ ,'hypg ;#,.`•+. SOURCE v F AMOUNT TOTAL — FEDBRN. > Boys &Girls Club Fundraisers/Donations —i III. ADMINISTRATIVE REQUIREMENTS A. Accounting Standards The City agrees to comply with 24 CFR 84 or 85 as applicable and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. B. Cost Principles The City shall administer its program in conformance with OMB Circulars A-122, "Cost Principles for Non -Profit Organizations," A-21, "Cost Principles for Educational Institutions," or OMB Circular A-87, "Cost Principles for State, Local and Indian Tribal Governments as applicable. These principles shall be applied for all costs incurred whether charged on a direct or indirect basis. C. Documentation and Record Keeping Records to be Maintained The City and its subrecipients will maintain all records required by the Federal regulations specified in 24 CFR 570.506, that are pertinent to the activities to be funded under this Agreement. Such records shall include but not be limited to: i Records providing a full description of each activity undertaken; ii. Records demonstrating that each activity undertaken meets one of the National Objectives of the CDBG program; iii. Records required to determine the eligibility of activities; iv. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance; V. Records documenting compliance with the fair housing and equal opportunity components of the CDBG program; vi. Financial records as required by 24 CFR 570.502, and 24 CFR 84.21-28; and vii. Other records necessary to document compliance with Subpart K of 24 CFR Part 570. Page 4 of 6 ". 1 EXHIBIT B File No.: 4.LQ.10-10 2. Records Retention The City shall retain all financial records, supporting documents, statistical records, and all other records pertinent to the Agreement for a period of five (5) years. The retention period begins on the date of the submission of the County's annual performance and evaluation report to HUD in which the activities assisted under the Agreement are reported on for the final time. Notwithstanding the above, if there is litigation, claims, audits, negotiations or other actions that involve any of the records cited and that have started before the expiration of the five-year period, then such records must be retained until completion of the actions and resolution of all issues, or the expiration of the five-year period, whichever occurs later. 3. Client Data The City shall maintain client data demonstrating client eligibility for services provided. Such data shall include, but not be limited to, client name, address, income level or other basis for determining eligibility, and description of service provided. Such information shall be made available to County monitors or their designees for review upon request. 4. Disclosure The City understands that client information collected under this contract is private and the use or disclosure of such information, when not directly connected with the administration of the County's or City's responsibilities with respect to services provided under this contract, is prohibited by applicable federal and State law unless written consent is obtained from such person receiving service and, in the case of a minor, that of a responsible parent/guardian. 5. Close-outs The City's obligation to the County shall not end until all close-out requirements are completed. Activities during this close-out period shall include, but are not limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to the County), and determining the custodianship of records. Not withstanding the foregoing, the terms of this Agreement shall remain in effect during any period that the City has control over CDBG funds, including program income. 6. Audits & Inspections All City records with respect to any matters covered by this Agreement shall be made available to the County, HUD, and the Controller General of the United States or any of their authorized representatives, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by the City within 30 days after receipt by the City. Failure of the City to comply with the above audit requirements will constitute a violation of this contract and may result in the withholding of future payments. The City hereby agrees to have an annual agency audit conducted in accordance with current County policy concerning subrecipient audits and OMB Circular A-133. Page 5 of 6 '0" ' 156 EXHIBIT B File No.: 41Q.10-10 IV. PROJECT IMPLEMENTATION AND SCHEDULE Unless pre -approved by County, CITY will perform and complete the activities described in Section II in conformance with the schedule of tasks and milestones listed below: Tasks / Milestone Start Date Completion Date Attend Mandatory Cooperating September 2010 September 2010 City Training Execute Subrecipient Agreements July 1, 2010 ---- (EDA must approve) Implement Program Activities July 1, 2010 TBD Execute Supplemental Agreement August 2010 September 2010 & Notice to Incur Cost City Submit Quarterly October 15, 2010 Performance Reports to County January 15, 2011 April 15, 2011 July 7, 2011 County Monitoring of City TBD TBD Performance City submit Monthly September 2010 July 7, 2011 Direct Benefit Reports City Submits Reimbursement Requests Monthly Submittal ® September 2010 May 13.2011 Other Schedule ❑ CDBG Program Services Complete V. SPECIAL CONDITIONS /PERFORMANCE REQUIREMENTS April 29, 2011 Sponsor must collect income self -certifications from every Parent or legal guardian of every child participating in CDBG-funded activities. This includes family income, family size, and ethnicity. Sponsor is required to collect income verification documentation from at least 10% of the persons submitting the certifications. All of this documentation must be submitted to EDA on a monthly basis. Reimbursement will not occur until the documentation outlined above has been submitted. Page 6of6 157 a. EXHIBIT CI Prohibition Against Conflicts of Interest Page 1 of 4 § 570.611 Conflict of interest. (a) Applicability. (1) In the procurement of supplies, equipment, construction, and services by recipients, and by subrecipients (including those specified at § 570.204(c)), the conflict of interest provisions in 24 CFR 85.36 and OMB Circular A 110, respectively, shall apply. (2) In all cases not governed by 24 CFR 85.36 and OMB Circular A-110, the provisions of this section shall apply. Such cases include the acquisition and disposition of real property and the provision of assistance by the recipient, by its subrecipients, or to individuals, businesses and other private entities under eligible activities which authorize such assistance (e.g., rehabilitation, preservation, and other improvements of private properties or facilities pursuant to § 570.202, or grants, loans and other assistance to businesses, individuals and other private entities pursuant to § 570-203, § 570.204 or § 570.455). (b) Conflicts prohibited.Except for the use of CDBG funds to pay salaries and other related administrative or personnel costs, the general rule is that no persons described in paragraph (c) of this section who exercise or have exercised any functions or responsibilities with respect to CDBG activities assisted under this part or who are in a position to participate in a decision making process or gain inside information with regard to such activities, may obtain a personal or financial interest or benefit from a CDBG assisted activity, or have an interest in any contract, subcontract or agreement with respect thereto, or the proceeds thereunder, either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. For the UDAG program, the above restrictions shall apply to all activities that are a part of the UDAG project, and shall cover any such interest or benefit during, or at any time after, such person's tenure. (c) Persons covered. The conflict of interest provisions of paragraph (b) of this section apply to any person who is an employee, agent, consultant, officer, or elected official or appointed official of the recipient, or of any designated public agencies, or subrecipients which are receiving funds under this part. (d) Exceptions• threshold requirements. Upon the written request of the recipient, HUD may grant an exception to the provisions of paragraph (b) of this section on a case -by -case basis when it determines that such an exception will serve to further the purposes of the Act and the effective and efficient administration of the recipient's program or project. An exception may be considered only after the recipient has provided the following: �4. 158 EXHIBIT CI Prohibition Against Conflicts of Interest Page 2 of 4 (1) A disclosure of the nature of the conflict, accompanied by an assurance that there has been public disclosure of the conflict and a description of how the public disclosure was made; and (2) An opinion of the recipient's attorney that the interest for which the exception is sought would not Violate State or local law. (e) Factors to be considered for exceptions. In determining whether to grant a requested exception after the recipient has satisfactorily met the requirements of paragraph (d) of this section, HUD shall consider the cumulative effect of the following factors, where applicable: (1) Whether the exception would provide a significant cost benefit or an essential degree of expertise to the program or project which would otherwise not be available; (2) Whether an opportunity was provided for open competitive bidding or negotiation; (3) Whether the person affected is a member of a group or class of low or moderate income persons intended to be the beneficiaries of the assisted activity, and the exception will permit such person to receive generally the same interests or benefits as are being made available or provided to the group or class; (4) Whether the affected person has withdrawn from his or her functions or responsibilities, or the decision making process with respect to the specific assisted activity in question; (5) Whether the interest or benefit was present before the affected person was in a position as described in paragraph (b) of this section; (6) Whether undue hardship will result either to the recipient or the person affected when weighed against the public interest served by avoiding the prohibited conflict; and (7) Any other relevant considerations. n. 159 EXHIBIT CI Prohibition Against Conflicts of Interest Page 3 of 4 Community Development Block Grant Policy Manual I.D. # A-11 (pg. 1 of 2) TOPIC: CONFLICT OF INTEREST CODED RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY DATE: October 1989 This Conflict of Interest Code is written to comply with Federal Regulations (24 CFR Part 85). These Regulations. "Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments" require that grantees and sub -grantees will maintain a written code of standards of conduct governing the performance of their employees engaged in the award and administration of contracts. 1) No employee, officer or agent of the grantee shall participate in the selection, in the award or in the administration of a contract supported by Federal Funds if a conflict of interest, real or apparent, would be involved. 2) Such a conflict will arise when: i) The employee, officer or agent; ii) Any member of the immediate family; iii) His/Her partners, or; iv) An organization which employs, or is about to employ any of the above has a financial or other interest in the firm's selection for award. 3) The grantee's or sub -grantee's officers, employees or agents will neither solicit nor accept gratuities, favors or anything of monetary value from contractors or parties to sub -agreements except as noted in Section 4. 4) A grantee's or sub -grantee's officers, employees or agents will be presumed to have a financial interest in a business if their financial interest exceeds the following: i) Any business entity in which the official has a direct or indirect investment worth one thousand dollars ($1,000) or more. ii) Any real property in which the official has a direct or indirect interest worth one thousand dollars ($1,000) or more. pa' 160 EXHIBIT CI Prohibition Against Conflicts of Interest Page 4 of 4 Community Development Block Grant Policy Manual I.D. # A-11 (pg. 2 of 2) TOPIC: CONFLICT OF INTEREST CODE RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY DATE: October 1989 iii) Any source of income, other than gifts and other than loans by a commercial lending institution in the regular course of business on terms available to the public without regard to official status, aggregating two hundred fifty dollars ($250) or more in value provided to, received by or promised to the official within 12 months prior to the time when the decision is made. iv) Any business entity in which the official is a director, officer, partner, trustee, employee, or holds any position of management. v) Any donor of, or any intermediary or agent for a donor of, a gift or gifts aggregating two hundred fifty dollars ($250) or more in value provided to, received by, or promised to the official within 12 months prior to the time when the decision is made. 5) For purposes of Section 4, indirect investment or interest means any investment or interest owned by the spouse or dependent child of an official, by an agent on behalf of an official, or by a business entity or trust in which the official, the official's agents, spouse, and dependent children own directly, indirectly, or beneficially a 10-percent interest or more. 3 ti0i1GlFORM3'.2CVTE h}U61T CI aoc pe. 161 EXHIBIT "R" Constitutional Prohibition In accordance with First Amendment Church/State Principles, as a general rule, CDBG/ESG assistance may not be used for religious activities or provided to primarily religious entities for any activities, including secular activities. The following restrictions and limitations therefore apply to the use of CDBG/ESG funds. (1) CDBG/ESG funds may not be used for the acquisition of property or the construction or rehabilitation (including historic preservation and removal of architectural barriers) of structures to be used for religious purposes or which will otherwise promote religious interests. This limitation includes the acquisition of property for ownership by primarily religious entities and the construction or rehabilitation (including historic preservation and removal of architectural barriers) of structures owned by such entities (except as permitted under paragraph (j)(2) of this section with respect to rehabilitation and under paragraph (j)(4) of this section with respect to repairs undertaken in connection with public services) regardless of the use to be made of the property or structure. Property owned by primarily religious entities may be acquired with CDBG/ESG funds at no more than fair market value for a non -religious use. (2) CDBG/ESG funds may be used to rehabilitate buildings owned by primarily religious entities to be used for a wholly secular purpose under the following conditions: (i) The building (or portion thereof) that is to be improved with the CDBG/ESG assistance has been leased to an existing or newly -established wholly secular entity (which may be an entity established by the religious entity); (ii) The CDBG/ESG assistance is provided to the lessee (and not the lessor) to make the improvements; (iii) The leased premises will be used exclusively for secular purposes available to persons regardless of religion; (iv) The lease payments do not exceed the fair market rent of the premises as they were before the improvements are made; (v) The portion of the cost of any improvements that also serve a non - leased part of the building will be allocated to and paid for by the lessor; (vi) The lessor enters into a binding agreement that unless the lessee, or a qualified successor lessee, retains the use of the leased premises for a wholly secular purpose for at least the useful life of the improvements, the lessor will pay to the lessee an amount equal to the residual value of the improvements; (vii) The lessee must remit the amount received from the lessor under subparagraph (2)(vi) of this section to the recipient or subrecipient from which the CDBG/ESG funds were derived. Va. 162 EXHIBIT "R" Constitutional Prohibition Page 2 The lessee can also enter into a management contract authorizing the lessor religious entity to use the building for its intended secular purpose, e.g., homeless shelter, provision of public services. In such case, the religious entity must agree in the management contract to carry out the secular purpose in a manner free form religious influences in accordance with the principles set forth in paragraph (j)(3) of this section. (3) As a general rule, CDBG/ESG funds may be used for eligible public services to be provided through a primarily religious entity, where the religious entity enters into an agreement with the recipient or subrecipient from which the CDBG/ESG funds are derived that, in connection with the provision of such services: (i) It will not discriminate against any employee or applicant for employment on the basis of religion and will not limit employment or give preference in employment to persons on the basis of religion. (ii) It will not discriminate against any person applying for such public services on the basis of religion and will not limit such services or give preference to persons on the basis of religion; (iii) It will provide no religious instruction or counseling, conduct no religious worship or services, engage in no religious proselytizing, and exert no other religious influence in the provision of such public services; (iv) The portion of a facility used to provide the public services shall contain no religious symbols or decorations, other than those permanently affixed to or part of the structure. (4) Where the public services provided under paragraph (j)(3) of this section are carried out on property owned by the primarily religious entity, CDBG/ESG funds may also be used for minor repairs to such property which are directly related to carrying out the public services where the cost constitutes in dollar terms only an incidental portion of the CDBG/ESG expenditure for the public services. <rneo [OR", :a,r x a, "� 163 EXHIBIT "S" Page 1 of 2 Economic Opportunities for Section 3 Residents and Section 3 Business Concerns Sec. 135.38 Section 3 clause. All Section 3 covered contracts shall include the following clause (referred to as the Section 3 Clause): A. The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 170lu (Section 3). The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD - assisted projects covered by Section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who ate recipients of HUD assistance for housing. B. The parties to this contract agree to comply with HUD's regulations in 24 CFR part 135, which implement Section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 135 regulations. C. The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the contractor's commitments under this Section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the Section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin. D. The contractor agrees to include this Section 3 clause in every subcontract subject to compliance with regulations in 24 CFR part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this Section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR part 135. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR part 135. ro• 164 EXHIBIT "S" Page 2 of 2 E. The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR part 135. F. The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR part 135. G. Noncompliance with HUD's regulations in 24 CFR part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts. H. With respect to work performed in connection with Section 3 covered Indian housing assistance, Section 7(b) of the Indian Self -Determination and Education Assistance Act (25 U.S.C. 450e) also applies to the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian -owned Economic Enterprises. Parties to this contract that are subject to the provisions of Section 3 and Section 7(b) agree to comply with Section 3 to the maximum extent feasible, but not in derogation of compliance with Section 7(b). s �CDROFOHMSQMAEXHISIT s a« ac,, . 165 TitT 4 4Q"Krw COUNCIL/RDA MEETING DATE: October 19, 2010 ITEM TITLE: Approval of a Contract Extension with the Planning Center for Preparation of the La Quinta Housing Element Update RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Authorize the City Manager to sign a contract extension with The Planning Center, to complete the La Quinta Housing Element Update by June 30, 2011. FISCAL IMPLICATIONS: The current contract, as previously amended, has a not -to -exceed amount of $99,250 for completion of the Housing Element Update. There is a current budget remainder of $2,852.30. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On June 19, 2007, the City Council approved authorization for the City Manager to negotiate a contract with The Planning Center, to prepare the 2008 Housing Element (Attachment 1). The contract was originally negotiated for the term of July 18, 2007 to August 31, 2008, with a three-month extension allowance. That extension was exercised by the Contract Officer (i.e. Planning Director), extending the contract end date to November 30, 2008. Subsequently, additional extensions have been approved by the City Council, as follows: On November 18, 2008, a contract extension to November 30, 2009 was approved by City Council; Oy'I 166 • On November 3, 2009, a contract extension to April 30, 2010, with a budget augment of $8,000, was approved by City Council; • On April 20, 2010, a contract extension of six months, to October 31, 2010, was approved by City Council. Staff has continued a dialogue with State Housing and Community Development Department (HCD), proposing an Affordable Housing Overlay (AHO) approach that would allow a base density increase in certain areas, subject to providing an adequate percentage of affordable units. HCD is receptive to this approach and has provided some limited direction on how the overlay should be framed in the Housing Element so as to satisfy state law, but it appears they are still trying to negotiate with staff toward higher density allowances. At present, staff has asked the Planning Center to look at preparing the AHO program language to present to HCD, in the context of preserving the City's current land use density patterns to the greatest degree possible. In order to ensure completion of the contract, staff is requesting an extension of eight (8) months, to June 30, 2011. At present, the contract has a remaining balance of $2,852.30. Staff has requested The Planning Center to provide input based on the remaining contract and additional work product. At present it is expected that the remaining budget will be adequate to complete the Element for adoption within the next 90-120 days. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize the City Manager to sign a contract extension to June 30, 2011 with The Planning Center, to complete the 2008 La Quinta Housing Element Update; or 2. Do not authorize the City Manager to sign a contract extension with The Planning Center, to complete the 2008 La Quinta Housing Element Update; or 3. Provide staff with alternative direction. bmitted, Planning Director �� ' 167 Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Professional Services Agreement — 2008 Housing Element Update ^� 168 ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the `Agreement) is made and entered into by and between the CITY OF LA QUINTA, ('City"), a California municipal corporation, and THE PLANNING CENTER ("Consultant'). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shalt provide those services related to preparation of the City's 2008 Housing Element Update as specified in the 'Scope of Services' attached hereto as Exhibit 'A' and incorporated herein by this reference (the 'services" or 'work'). Consultant warrants that all services will be performed..in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quints and any Federal, State or local governmental agency of competent Jurisdiction. 1.3 ' Licenses Permits.- and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, perm(ts and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments. and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, Consultant shall immediately Inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work and Standard of Work. 169 The Planning Center 2008 Housing Element Update July 17, 2007 a. Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses ,or damages, and shall be responsible for ail such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by Ciity's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any Incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. •b: Standard of Work. Consultant acknowledges and understands that the services and work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant's services and work will be held to a heightened standard of quality and workmanship. Consistent with Section 1.4 hereinabove, Consultant represents to City that it holds the necessary skills and abilities to satisfy the heightened standard of work as set forth In this Agreement. 1.0 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by --the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if- any, which are made a part hereof are set forth in Exhibit 'D' (the "Special Requirements'). In the event of 'a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit 'B' (the 'Schedule of Compensation') in a total amount not to exceed Eighty-six Thousand, Two Hundred Fifty Dollars ($86,250) (the "Contract Sum'), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may �= " 17 0 The Planning Center 2008 Housing Element Update July 17, 2007 Include a lump sum payment upon completion, payment in accordance with.the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation -may include reimbursement for actual and . necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar coats and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant_ wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, In the form approved by C.ity's Finance Director, an invoice for services rendered prior to the date of the Invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of -hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for -work performed in accordance with the terms of this Agreement. City will pay. Consultant for all expenses stated thereon which are approved by City pursuant to. this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C' (the "Schedule of Performance'7. Extensions to the time period specified in the. Schedule .of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be . extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods; epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify. the Contract Officer in writing. of The Plerming Center 2008 Housing Element Update 1 July 17, 2007 1 the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. The term of this agreement shall commence on July 18, 2007, and terminate on August 31, 2008 (initial term). This agreement may be extended for three (3) additional Months upon mutual agreement by both parties (extended term). Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of t 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act In its behalf with respect to the work specified herein and make all decisions in connection therewith: a. It Is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. • The foregoing principals may not. be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express .written approval of City. 4.2 Contract Officer. The Contract Officer shall be Las Johnson, Planning Director, or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept Informed of the progress of the performance of the services and Consultant shall refer any decisions, which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Aaainst Subcontracting or Assionment. The experience, knowledge, capability and reputation of Consultant,' its principals and employees M- ' 172 The Planning Center 2008 Housing Element Update July 17, 2007 were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder _without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly Independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Ccoperation. City shall provide Consultant with any .plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE INDEMNIFICATION AND BONDS. 5.1 Insurance, Prior to the beginning of and throughout the duration of the Work performed under this Agreement, Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement, The insurance policy shall contain a severability of Interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: qa. 173 The Planning Center 2008 Housing Element Update "1 July 17, 2007 Contract Sum PersongiIniurv/Proaertv Damage Coverage Less than $50,000 $100,000 per individual; $360,000 per occurrence 450,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurance Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly ' employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or.indirectly out of or related to Consultant's performance under this Agreement. If Consultant or Consultant's employees wgl use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. The term "automobile' includes, but Is not limited to, a land motor vehicle, traler or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional Insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. Professional Liability or Errors and Omissions Insurance as appropriate shall be written- on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services' as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must 'pay on behalf of the Insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the State of California and with an A.M. Bests rating of "A' or better and a minimum financial size Vll. �o." 174 The Planning Center 2008 Housing Element Update "1 Juty 17, 2007 J All insurance required by this Section shall be kept in, effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. a. General Indemnification Provision. 1. Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are cause in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit C without the written consent -of the Consultant. 2. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, to the extent caused by the performance of this Agreement by 175 The Planning Center 2008 Housing Element Update July 17, 2007 Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsuhants of Consultant. 3. Standard Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this section from each and every subconsultant or any other person or entity Involved by, for, with or on behalf of Consultant in the performance of this agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnity and defend City as sec forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. 4. Indemnity Provisions for Contracts Related to Construction. Without affecting the rights of City under any provision of this agreement, Consultant shall not be required to. Indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City. b. Indemnification Provision for Rasicn Professionals. 1. Applicability of Section 5.21b1. Notwithstanding Section 5.2(a) hereinabove, the following indemnification provision shall apply to Consultants who constitute "design professionals" as the term is defined in paragraph 3 below. 2. Scope of Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless City and City's agents; officers; officials, employees, representatives, and departments ("Indemnified Parties') from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultents), costs and expenses of any kind, 'whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees �� ` 176 The Planning Center 2008 Housing Element Update l July 17, 2007 l of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent caused by the negligence, recklessness, or willful misconduct of Consultant, any subconsuitant, anyone directly or indirectly employed by them or anyone that they control. 3. Design Professional Defined. As used in this Section 5.21b►, the term 'design professional" shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or,maintain any insurance policies or policy endorsements, to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement . and/or withhold any paymentis► which become due to Consultant hereunder until Consultant demonstrates compliance with the'requirements hereof. c. Terminate this Agreement. Exercise of any of the above remedies, however, is an altemative to any other remedies City may have. The above remedies are.not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 5.4 ' General Conditions Pertaining to provisions of. insurance coverage by Consultant. Consultant and City agree to the following with respect to Insurance provided by Consultant: 1. Consultant agrees to have its Insurer endorse the third party general liability coverage required herein to include as additional Insureds City, its officials, employees and agents, using standard ISO endorsement. No. CG 2010 with an 177 The Planning Center 2008 Housing Element Update July 17, 2007 edition prior to 1992. Consultant also - agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless. of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor. and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over' claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance -with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any Insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right , but not the duty, to obtain any Insurance It deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. �" 178 The Planning Center 2008 Housing Element Update July 17, 2007 8. Certificate(s) are to reflect that the insurer will provide thirty (30) days notice to City of any cancellation of coverage. Consultant agrees to require its insurer to modify- such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation,' or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. S. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City. 10. Consultant agrees to ensure that subcontractors, and any other party involved with the project who is brought onto, or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request,: all agreements with subcontractors and others engaged in the project will be submitted to City for review. > 11. Consultant agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City, if Consultant's existing coverage includes a deductible or self -insured retention, the deductible or self -insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. 12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such. change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking �» ]_ 7 9 The planning Canter 2008 Housing Element Update July 17, 2007 any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Consultant acknowledges and agrees that. any actual or alleged failure on the part of City to inform Consultant of non-compliance with any Insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15. Consultant will renew the required coverage annually as long' as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement Is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 17. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parries here to be interpreted as such. ne. 1BO The Planning Center 2008 Housing Bement Update ` Jury 17, 2007 20, The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this . agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 8.0 RECORDS AND REPORTS. 6.1 ggports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable,.the . Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at'ail reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. . . 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents In the performance . of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of . the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all 181 The Planning Center 2Uo8 Housing Element Update \: July 17, 2007 1 subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges; and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 8.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the..prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California law. This Agreement shall be construed and interpreted both . as to validity and to performance of the parties in accordance with the laws.of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disoutes. In the event of any dispute arising under this Agreement, the Injured party shall notify the Injuring party in writing of its contentions by submitting - a claim therefore. The injured party shall continue performing its obligations hereunder so long as the Injuring party commences to cure such default within ten (10) days of service of such notice and comp►ates the cure of.such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default Is an. Immediate danger to the health, safety and genera( welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not bea waiver of any party's ee." 182 The Planning Center 2008 Housing Dement Update l July 17, 2007 right to take legal action in the event that the dispute is not cured, provided that nothing herein shall. limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting parry on' any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision. of this Agreement. 7.5 Wights and Remedies are. Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legat Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to 'recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent With the purposes of this Agreement. 7.7 Tgrmfnation Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following . Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specificalty approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the rob.' 183 The Planning Center 2008 Housing Element Update July 17, 2007 Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City, as previously stated in Section 7.3. 7.9 Attorneys' Frees. if either party commences an action against the. other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing Party. 8.0 CITY OFFICERS AND EMPLOYEES: NONDISCRIMINATION. 8.1 Non4lability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this'Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation,, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, Its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take ne 184 The Planning Center 2008 Housing Element Update July 17, 2007 affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Thomas P. Genovese City Manager .78-495 Celia Tampico P.O. Box 1504 La Quints, California 92247-1504 To Consultant: THE PLANNING CENTER Attention: Colin Drukker 1580 Metro Drive Costa Mesa, CA 92626 9.2 integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the Intent of the parties hereunder. 9.6 Autho i . The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. p- 185 The Planning Center 2008 Housing Element Update l July 17, 2007 IN -WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager Date APPROVED AS TO FORM: Attorney CONSULTANT: THE PLANNING. CENTER Name: �o : ow cl�z---F Title: i Date: Exhibit A Scope of Services �°� 187 PROPOSED SCOPE OF WORK Task #1. Kickoff Meeting The Planning Center will need to meet with the City to review and refine the scope of work, discuss key es: issuanal collect important data (such as CIS Iles, housing documents, and other information). It may also be necessary to conduct aria or two site visits to assess potentially underuudlized sites. Task #2:Inttoduct)on (Sections LO-3.0) The introductory sections of the Housing Element (1.0 Introduction, 2.0 Summary of Issues, and 3.0 Housing Vision) require minor updates to reflect the new planning period and any revised strategies and policies generated for the 200e-2014 planning period. Talc #3: Needs Assessment (Section 4.0-7.0) The.anrent Housing Element benefits from the use of 2000 Census or 2002 market data for much of the basic demographic and market analyses presented in Sections 4.0 and 5.0 of the Horsing Element. This potentially eliminates the need to update appttadmately 50 percent of the data. In general, discussions based on data oiler than 2000 for the Communky Profile, and 2r>04 for the Housing Profile, will require row data to ensure the demographic and market profiles presented In the Housing Element remain relevant for the City and the State Department of Housing and Community Development. The State considers the discussion of housing needs—pardouiary for special needs populations — extremely Important and updates will be required for the ma)orhy of data In Section 6.0 (Housing Needs) to provide an accurate portrait of the most pressing housing needs so that responsive policies and programs can be fashioned. The City's regional housing needs allocation figures may require significant revisions to Section 7.0,Mousing Constraints)—particutady in the discussion of governmental constraints 0 the City is required to consider changes to development standards and processes. Task#4: land Imnontory (Section 8.0) Due to recent charges to Stine law and the potential interest of third parties, the Housing Element will require enhanced analysis to demonstrate that adequate land: development standards, and zoning are or will be in place to develop a variety of housing types for all income levels, commensurate with the regional horsing deeds allocation. Identifying appropriate and suitable housing aims will be the most critical task in the Housing Bement With the Ckft resort nature and low densities, we will need to consider strategies dud involve Increasing densities; reeMcIng existing non -affordable housing developments: and identifying underudltted sites for housing, including land currently zoned for nonresidential uses. Although we understand drat such strategies may not be embraced by the City or its resdents, such strategies will treed to be explored to ensure the City can obtain certification from the State. We will also examine recent housing projects in the Coachella Valley and contact housing developers to assess the density thresholds suitable to facilitate a range of housing types and prices. We witi than assess underutilized sites proposed for housing with respect to size and configurallon, adequacy of public services, and proximity to noise and environmental hazards, among other factors. La autaa Housing Element Proposal .Pagel Additionally, State law pemnib the intercity transfer of a portion of the AHNA subject to certain limitatione- although few citles have ever successfully navigated the stringent legislation, with the exception of several communities in norlhsm California Under current State law, the potential for a RHNA transfer is limited to SW until maximum. The City may wish to dismiss transfer options with the adjacent judsdcdoro otindlo and Coachsiia This proposal assumesthat The Planning Center will be i. available for an initial exploration of requirements and options limited o eight (a) tours. Any additional work will require an augmentto the budget and scope of work. This proposal assumes thafthe City will provide GIS data and will be able to confirm the status of existing developments, pending projects, and recycling potential of underutilized lands. Our analysis may consider vacant sites zoned for residential use that can be upzoned, vacant sites zoned for uses that permit residential development, and undenrtilized sites that can be rezoned or redesignated for residential uses We will also update and discuss possible financial resources available to address housing needs, focusing on the major sources of state and federal funds. We will document the redevelopment set -a" balance and all other housing aril community development funds required to be spant on housing and show projected expenditures from City records. Also included will be an inventory of administrative resiources, specifically two nonprofit and for -profit agencies that can assist the City's in achieving itss hawing goals . Task#5: At-RiskMalysis (Section 9.0) We will evaluate the affordable projects at risk of conversion Of any) to non4wri4ncome uses based on a review of available state and federal databases, the Cal fomht Housing Partnership databases, and other Information provided by the City. Task #8: Review of Past Eleotent (Section 10.0) Housing dement taw requires that the previous housing objectives be reviewed and evaluated for success.. We will review federal and slate reports (e g., CAPERS, Annual Reports. Redevelopment (ties) and interview City staff to determine how well the City has achieved its goals and objectives In maintaining, producing, and preserving housing. This task will assist in evaluating the need to modify existing programs, Introduce new programs, and eliminate obsolete programs. Typically, we rely on annual progress reports completed by City spit for the general plan. When these progress reports are unavailable, we provide a policy/program metric for City staff to complete that documents progress In achieving the housing objectives set forth In the 1999-2005 Housing Element. This matrix wig be used to evaluate why the City dkWd not achieve its goals, and to make recommendations for modifying. adding, or deleting programs. For 2006, we assume the City will prepare the appropriate annual progress, report Task#7: Housing Plan and Objectives (Sections 11.0-13.0) We understand dud the City Council Is committed to developing realistic housing strategies am programs to help address the community's housing needs while retain the City s resort nature. White the Ci►y% gam, policies, and programs were recently updated some significant changes maybe necessary to provide adequate sibs for the Ciy's regional housing needs allocation. Any changes will be reflected In tie City's Housing Plan and quantified objectives 74sk#8: Public Outreach Housing Element law requires that a diligent effort be made to include nonprofit groups, housing advocates, and the general public in the development and implementation of the housing element. This requirement is typically satisfied by public workshops during preparation and adoption of the housing La Qukb Horsing Elemerd Proposal Pap 2 IB,.. 139 elemerTIL When third -parry Interests are involved, significant development projects are under consideration, or significant housing program changes are envisioned, additional public outreach is often advisable. With these considerations In mind, we have crafted the following outreach program: • Public Hearings (PC & CC). State law requires that two public hearings be held to consider, recommend, and adopt the'Housing Element. Our cost proposal assumes the two (2) public hearings —one before the Planning Commission and one before the City Council. This proposal assumes that we will prepare necessary presentation materials and the City will prepare the staff report (OPTIONAL) Public Worfrahops (PW). We offer the option of including two (2) public workshops to educate arid solicit Input from the public and City officials on housing issues and poteraial strategies to provide afilardable housing. Generally, outreach conducted during general plan updates and preparation of documents such as consolidated plans can satisfy much of the outreach requirements of state law. During this planning period, however, via ate not aware of arty recent outreach efforts conducted by the City concerning affordable horsing. Our sogenfence indicates that conducting pubilo workshope early In and during the update process can insulate the City from complaints by third parties who seek to derail the CWs efforts. The first workshop would be a Housing Bement primer, which would discuss Housing Bement requirements, address the most pressing housing needs of the community, and provide an overview of current housing programs. The second workshop would focus on recommended policy/program changes to the Housing Bement We would prepare fhe necessary presen allorh materials for these effots. From these meetings, comments would be incorporated iota the Hosing Bement before it is submitted to the Sate of California for review. (OPTIONAL) StahehoWer Meetings (SM). Given the interest from housing advocates in the previous Housing Bement update, we have included the option for conducting twee (3) stakeholder meetings, which may focus on developers, service providers, philanthropic orgarftdons,.or legal advocates. These meetings will be designed to address particular Issues of concern and eft focused Input from, a particular stakeholder group. The scope and focus of these workshops will be determined during the Housing Bement update, and may occur during The preparation of the Housing Element, the HOD review process (discussed belovy, or other Junctures: We will prepare the necessary presentation materials for these workshops. Task#9: RCD Review Stele law requires that all Housing Elements be submitted to HCD for a mandatory Go -day review. HCD will review the draft Housing Elementto determine whether the City's sites, zoning, development standards, and programs meet the intent of state law and are sufficient to facilitate housing that is affordable to all economic segments of the community. We will work closely with lily staff and HCD reviewers to address any outstanding concerts. Following incorporation of changes to the Housing Bement and City adoption, the Housing Bement will be submitted to HCD for a final review, which is fimfted to go days under state law. We have budgeted for two formal rounds -of negotfadcns with HCD (two 60-day reviews) before a letter of approval is issued. Additional rounds of review may occur if third -party review is Involved, if controversial development projects are considered, or if HCD deems that a city has inadequats sites or significant housing constraints, t additional HCD review beyond the two formal 6"ay reviews is required, or if the C:oisultant must respond directly comments from legal advocates, an augmentation to the budget will be required prior to making these additional responses. La QWWa Housing Element Proposal Pages 190 Task#10. WroamentalReview Housing -Elements are required to some environments] clearance prior to holding two public hearings for adoption. The environmental review typically takes the form of a Negative Declaration unless significard land use changes are proposed. The Planning Center will prepare an Initial Study and Negative Declaration QSiND) in compliance with State law. We hung also circulate the IS/ND to the appropriate state and local Agencies. If any changes arise from the update that wig require enhanced environmental review, an augmentation to the budget and scope of work will be required. A maximum budget of $3.000 for relmbursables (of the projects $7,000 total reimbursables budget) has been allocated to generate hard and electronic copies of the environmental review documents for your review, distribution, and the public hearing process. if additional copies are required or requested that exceed this budget, an augmentation wig be required Task #lt- Final Housing Element The Planning Center will preparethree final drafts of the Housing Element. The first is the HCO Review Dreg, which wig be tartsmited to State for their review. During the review period, a total of four hard copies of Hue HOD Review Draft will be produced for each review period (per Task #9, two review periods are envisioned). Two copies will be sent to the City, one copy will be sent to the State, and one copy will be retained for use by The Planning Center. After -the HOD Review process is complete, The Planning Center wig prepare a Public Review Draft of the Housing Element for the public hearings. A total of 12 hard copies coil be provided to the City for distribution, in addition to an electrotiloversion suitable for electronic distribution or placement on the City's websfte. After the City has adopted the Housing Dement, a Final Draft of the Housing Element will be prepared to incorporate any comments or edits generated by the public review process. The Planning Center will provide a total of tour had copies of the Final Drat of the Housing Element, in i addition to a CD containing electronic copies of critical project files for the Clly's records and use. Tasks?12: Project Management 4 ' This task is necessary to provide for the dapto4ay management of the project and product review and overafght, including coordination, billing aclivides, and budget and schedule maintenance. This assumes up to eight meetings with City staff, and two hours per month for administrative details, billing, and project coordination over the course of one year. Additional meetings and coordination with other groups wilt require an augmentation to this scope and budget staff meetings are provided to coordinate the update effort, discuss housing Programs, address land use Issues, and coordinate efforts with other consultants, such as major developers proposing residential . projects within the community which affect the land inventory. The Planning Center utilizes web confaenckg software (GoTo Meeting) that enables the city to view what is on our computer screens. This proposal assumes that at least -had of the staff meetings would be held as a conference calf and use the GoTo Meeting software t desired. This minimizes the costs for travel and allows us to schedule meetings during any time of the day. Reitt6ufsa6les Reimbursable aWnses, including the costs for printing, copies, external data collection, and deliveries are not Included in this proposal but are charged at cost plus 12.6%. ,*La Quinta Housing Bement Pmposzl Pie 4 191 Schedule The foltowing chart delete the proposed schedWe for the Housing Element In order for Ric be reviewed by HCD and adopted by June 2MG. This schedule assumes timely receipt of Information from the City regarding lard inventory, program evaluations, progress reports, and other supporUM documentation. Note: SM (Stakeholder Meeft) and PIN (Pub17c Workshop) are optional tasks. La Quinta Housing Element Proposal Page 5 to, 192 Budget Our proposed budget for the Housing Element update is $76,750 and is based on assigned staff and their billing rates. An additional $9400 in optional tasks are presented In a second tame. The budget assumes a Mmonth timeframe for completion otthe housing element no later than Judy ZOOS. Additional time beyond this will be subject to annual adjustrnents In labor rates. Hoaxing Bement Budget rase rw*Avx14WM Cwt #1 It MMeeft $750 #2 Imaduc6on $1,000 #3 Heeds Assessment $7,500 #4 Land Inventory. $17,000 #5 AMMAnahysis $1.000 #6 RevlewafPast Banned $3,000 #7 Housing Plan and Obiec o $7,500 #8 ROO Outreach $6000 #9 HCO Review $101600 #10 Eaftrumntal Review $7,000 #11 Find Housln9 ftM $31000 #12 ProjectManaAemed $7,000 LOU Cast $69,750 Rahnlwswu $7,800 TOTAL PROPOSED COST $76,T50 Optional Tasks rase rwskAM*s'oa Cost #8 Public Outreach Public Workshops 2 $5,500 StakaholderMeetings 3 $3,000 Labor Cost $9,000 Relmbarswes $1,000 TOTAL PROPOSED COST 1 $9,500 La Ouima Housing Bemett Proposal Pate 6 ro, 193 Exhibit B Schedule of Compensation Payment shall be on a 'Fixed Fee" basis in accordance with the Consultants Schedule of Compensation attached herewith for the work tasks performed in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed Eighty-six Thousand Two Hundred Fifty Dollars ($86,250) except as specified in Section 1.6 - Additional Services of the Agreement. 194 j Exhibit C Schedule of Performance Consultants Project Schedule is attached and made a part of this agreement. Consultant Shall complete services presented within the scope of work contained within Exhibit 'Am in accordance with the attached project schedule. �- 195 1 NONE. J Exhibit D Special Requirements Tihf 4 4 Qaba COUNCILIRDA MEETING DATE: October 19, 2010 AGENDA CATEGORY: ITEM TITLE: Approval to Excuse Planning BUSINESS SESSION: Commissioner Mark Weber's Absence from the CONSENT CALENDAR: 13 October 12, 2010, Planning Commission Meeting STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Approve a request from Planning Commissioner Mark Weber to be excused from attending the October 12, 2010, Planning Commission meeting. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The La Quinta Municipal Code, Section 2.06.020(B) includes the statement: "A board or commission member may request advance permission from the City Council to be absent at one or more regular meetings due to extenuating circumstances ... If such permission or excuse is granted by the City Council, the absence shall not be counted toward the above -stated limitations on absences." Staff has discussed this section with all Commissions and, in response, Planning Commissioner Weber has requested of the City Council to be excused from the October 12, 2010, Planning Commission meeting. The request was made prior to the meeting, but it was too late to be included on the October 5, 2010, Council packet (Attachment 1). n». 197 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve Commissioner Weber's request to be excused from the October 12, 2010, Planning Commission meeting; or 2. Deny Commissioner Weber's request; or 3. Provide staff with alternative direction. Respectfully g Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Request from Commissioner Weber ATTACHMENT 1 From: markdweber@live.com Sent: Monday, October 11, 2010 8:53 AM To: Carolyn Walker; Les Johnson Subject: Requesting excused absence from 10/12 Planning Commission Meeting. I will out of town on business and therefore unable to attend the Planning Commission Meeting on Tuesday, October 12th. Please consider granting my request for an excused absence. Regards, Mark Weber 199 COUNCIL/RDA MEETING DATE: October 19, 2010 ITEM TITLE: Adoption of a Resolution Approving the City's Participation in the County of Riverside Mortgage Credit Certificate Program RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: _ PUBLIC HEARING: Adopt a Resolution approving the City's participation in the County of Riverside Mortgage Credit Certificate Program. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The County of Riverside Economic Development Agency (EDA) administers the Mortgage Credit Certification (MCC) Program, which provides qualified first time homebuyers with federal income tax credits in an amount equal to 15% of the home mortgage interest paid during the year. Since the tax credit amount directly reduces a homebuyer's federal income tax obligation dollar for dollar, lenders may increase the amount of a home mortgage loan to reflect the increased net income available for payment of principal and interest on the home loan. This may serve to either: a) increase the amount of the home loan (and purchase price); or b) reduce the homebuyer's loan qualifying ratios to enhance their credit worthiness. A detailed description of the MCC Program is provided as Attachment 1. The County's MCC Program guidelines require eligible jurisdictions to determine for each fiscal year period whether or not they would like to participate in the program. p, 200 La Quinta participated in the program last year. Other participating Valley cities include Cathedral City, Coachella, Desert Hot Springs, Indio, and Palm Springs. Participation in the program would provide another tool, at no cost to the City, to assist in expanding homeownership opportunities for La Quinta residents. The City of La Quinta may opt to participate in the MCC Program for Fiscal Year 2010-2011 by adopting a Resolution of the City Council, and submitting it to the County EDA by November 1, 2010. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution approving the City's participation in the County of Riverside Mortgage Credit Certificate Program; or 2. Do not adopt a Resolution approving the City's participation in the County of Riverside Mortgage Credit Certificate Program; or 3. Provide staff with alternative direction. Respectfull Assistant`itity Manager — Development Services Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Detailed description of County of Riverside's Mortgage Credit Certificate Program °� 201 RESOLUTION NO. 2010- A RESOLUTION OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE CITY'S PARTICIPATION IN THE COUNTY OF RIVERSIDE MORTGAGE CREDIT CERTIFICATE (MCC) PROGRAM WHEREAS, the Tax Reform Act of 1986 established the Mortgage Credit Certificate Program ("MCC Program") as means of assisting qualified individuals with the acquisition of new and existing single family housing; and WHEREAS, pursuant to Division 31, Part 1, Chapter 3.5, Article 3.4 of the California Health and Safety Code Sections 50197 et seq, local issuers are authorized to issue Mortgage Credit Certificates ("Certificates") and administer the MCC Program; and WHEREAS, the Board of Supervisors of the County of Riverside adopted Resolution No. 87-564 on December 22, 1987 establishing a Mortgage Credit Certification Program; and WHEREAS, the Board of Supervisors of the County of Riverside has authorized the Riverside County Economic Development Agency ("EDA") to administer the MCC Program pursuant to the applicable federal, state and local policies and procedures, and to enter into those agreements necessary for efficient administration of the MCC Program; and WHEREAS, the County of Riverside ("County") will be applying to the California Debt Limit Allocation Committee ("CDLAC") for a mortgage credit certificate allocation on or before April 201 1; and WHEREAS, the City of La Quinta ("City") wishes to participate in the MCC Program administered by the EDA in connection with mortgage loans it will make available for the acquisition of new and existing single-family housing located in the City of La Quinta in Riverside County; and WHEREAS, the adoption of the Resolution is necessary to include the City of La Quinta as a participating unit of general government under the County's MCC program; and WHEREAS, the City agrees to cooperate with the County of Riverside to undertake the MCC program within City jurisdiction to assist persons or households of limited income to purchase new and existing single-family residences located in the City. 202 Resolution No. 2010- Mortgage Certificate Program Adopted: October 11, 2010 Page 2 of 3 NOW, THEREOFRE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The City by adopting this Resolution hereby gives notice of its election to participate in the Riverside County MCC Program. Section 2. The City of La Quinta agrees: a. To participate in the MCC Program administered by the EDA in connection with mortgage loans it will make available for the acquisition of new and existing single-family housing in the City of La Quinta in Riverside County; and b. To assist the County of Riverside to market the MCC Program within the city's jurisdictional boundary by publishing a general public notice in the local newspaper at lease twice a year. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 19th day of October, 2010, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (SEAL) DON ADOLPH, Mayor City of La Quinta, California ��. 203 Resolution No. 2010- Mortgage Certificate Program Adopted: October 11, 2010 Page 3 of 3 APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California '°- 204 ATTACHMENT MCC Program Overview Information Overview A Mortgage Credit Certificate (MCC) entitles qualified home buyers to reduce the amount of their federal income tax liability, on a dollar for dollar basis, for an amount equal to the first 15% portion of the mortgage interest paid during the year on a home loan. The advantages to the home buyer include: • The home buyer's federal income taxes are directly reduced by the amount of the tax credit; • Home buyers can qualify more easily for a mortgage loan due to their increased effective net income resulting from the tax credits; • Lenders may factor the increase net income into consideration, which may allow the borrower to (i) qualify for a larger loan amount, or (ii) improve the borrower's loan qualifying ratios. If the amount of the MCC exceeds the homebuyer's tax liability, the unused portion of the credit can be carried forward to the next three years or until used, whichever comes first. Homebuyer Eligibility Criteria There are three basic criteria for determining a home buyer's eligibility for the MCC tax credits: 1. The borrower must be a first time Home Buyer defined as a person who has not had an ownership interest in his or her principal residence for the previous three (3) years. 2. The borrower's annual income must fall within the program income limits as follows: • Max Income Outside Target Area' • Household w/ 1-2 persons: $71,000 • Household w/ 3+ persons: $81,650 ■ Max Income Inside Target Area • Household w/ 1-2 persons: $85,200 • Household w/ 3+ persons: $99,400 Target Areas are census tracts designated by the Federal government to encourage investment. 00., 205 3. The home being purchased must fall within the program purchase price limits as follows: ■ Max Home Purchase Price • Outside Target Area: $450,000 • Inside Target Area: $550,000 If the home is located in a Target Area, then the first-time buyer limitation does not apply and the income and cost limits are higher. In addition, the residence purchased in conjunction with a MCC must be the borrower's principal residence and may not be used as a business, rental or vacation home. The home may be a new or re -sale, detached or attached single-family home, condominium unit, a co-op unit, or a manufactured home on a permanent foundation. The home must be located within a qualified Target Area (census tract areas identified by the Federal government). The City of La Quinta is located within a qualified census tract area. Mortgage Credit Certificate Application Process The jurisdiction in which the home is located must be a participant in the County MCC program administered by the EDA. The application process is as follows: 1. Borrowers must apply for a MCC through a Participating Lender. 2. The Participating Lender will perform an initial qualification and assist the borrower in completing the MCC submission forms. 3. The Lender then submits the MCC application to the County. 4. The County reviews Borrowers qualifications and, if they meet the program guidelines, issues a letter of commitment to the Lender. 5. The Commitment Letter must be issued prior to the close of the loan. 6. The loan must close within 60 days of the commitment. 7. Upon loan closing, the Lender submits the MCC Closing Package to the County and the County issues the MCC, with the Lender and borrower each receiving a copy. 8. The borrower may then claim the tax credit on their Federal Income Tax Returns. 9. Borrowers can receive the money annually as a tax refund or adjust their W-4 withholding form to receive the benefit via an increased pay check. n, 206 The following table illustrates how a MCC may increase a borrower's "effective home buying power": Effective Home Buying Power With and Without an MCC Without With MCC MCC First Mortgage Amount $300,000 $300,000 Mortgage Interest Rate 7°% 7% Monthly Mortgage (Principal & Interest $1,996 $1,996 Only) MCC Rate N/A 15% Monthly Credit Amount N/A $262.25 "Effective" Monthly $1,996 $1,733.7E Mortgage Payment Annual Income Needed * $85,542 $74,304 Annual Income Needed is based on monthly Principal and Interest (P&II not exceeding 28% of monthly income. �. 207 ceitw 4 4C1" COUNCIL/RDA MEETING DATE: October 19, 2010 ITEM TITLE: Approval of a Cooperative Agreement with the Coachella Valley Water District for the Relocation of Domestic Water and Sanitary Sewer Lines and Construction of Storm Water Facility Improvements Within the Adams Street Bridge Improvement, Project Number 2006-06 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a Cooperative Agreement between the City of La Quinta and the Coachella Valley Water District (CVWD) for the relocation of domestic water and sanitary sewer lines and construction of storm water facility improvements within the Adams Street Bridge Improvement, Project Number 2006-06, and authorize the City Manager to execute the Agreement. FISCAL IMPLICATIONS: The following is the project's anticipated funding and funding sources: Transportation DIF $610,400 CVAG $2,014,035 APP Funds $200,000 Surface Transportation Funds (STP — Federal) $10,388,988 Total Funding Available: $13,213,423 1; N. Considering the Engineer's Estimate in the amount of $9,1 16,813, the following is the anticipated project budget: Design: $1,400,000 Inspection/Testing/Survey: $977,778 Construction: $9,1 16,813 Administration: $348,350 Contingency: $1,370,482 Total: $13, 213,423 The project is partially funded with Surface Transportation Program (STP) funds through the State's Highway Bridge Program (HBP). The HBP will provide 88.53%, up to $10,388,988, toward the proposed bridge spanning the Whitewater River on Adams Street. The remaining costs which make up the "local share" (11.47% mandatory match to the federal funding plus the costs for temporary and permanent relocation of electrical utilities) will be funded in part (up to 75%) by the Coachella Valley Association of Governments (CVAG). CHARTER CITY IMPLICATIONS: This project is partially funded with federal funds. Therefore, the project will be advertised with prevailing wage requirements included in the contract specifications. BACKGROUND AND OVERVIEW: The purpose of the proposed improvements is to replace the existing low water crossing spanning the Whitewater River at Adams Street with an all weather crossing (i.e. bridge)• On September 18, 2007, the City Council authorized staff to distribute a Request for Proposal (RFP) to obtain professional engineering services to prepare the plans, specifications and engineer's estimate (PS&E) for the Adams Street Bridge Improvements, Project No. 2006-06; and appointed a consultant selection committee. On November 6, 2007, the City Council authorized the City Manager to execute program supplemental agreement 007-N to agency -state agreement number 08-5433R for federal funding toward the Adams Street Bridge Improvements, Project No. 2006- 06. The program supplement agreement 007-N to agency -state agreement number 08-5433R provided $500,000 of federal funding toward the preliminary engineering phase of the Adams Street Bridge Improvements, Project No. 2006-06. 209 The HBP funding will be received in three phases. The first phase included the development of the project environmental document and preliminary engineer's report. The second phase included the preparation of the PS&E which Caltrans approved for federal funding in the amount of $806,908 on May 28, 2009. The third phase includes construction of the bridge and construction engineering. On February 3, 2010, the City of La Quinta and CVAG entered into an Agency Reimbursement Agreement for the development of the Adams Street Bridge Improvement. Among other things, the agreement provides for CVAG to reimburse the City for 75% of the local share of qualified project costs. The local share of the project is estimated at $2,685,380. CVAG will reimburse the City up to the not to exceed cost of $2,014,035. The City of La Quinta is responsible for the remaining 25% of the local share. On July 13, 2010, staff submitted a Request for Authorization to Proceed with the construction and construction engineering phase of the project to Caltrans. Upon approval of the City's request, Caltrans will obligate HBP funding toward construction and construction engineering. On August 3, 2010, the City Council approved the PS&E and authorized staff to advertise for bid the Adams Street Bridge Improvements, Project No. 2006-06; and approved a RFP for construction management services for Adams Street Bridge, Project No 2006-06. The City cannot advertise either the construction or the construction management services until Caltrans issues the "notice to incur costs". Caltrans approval was originally expected on or before August 31, 2010. Staff has recently been advised that the funding obligation request has been approved by Caltrans District 8 and funding will be obligated at the start of the new federal fiscal year. The federal share of the funding is expected to be obligated in October 2010. In order to replace the existing low water crossing with a new bridge, the existing utilities owned by Imperial Irrigation District (IID), Time Warner Cable, and CVWD require relocation within the new bridge structure. With the exception of the IID owned facilities, the utility owner is responsible for the costs associated with the relocation of its facilities. The conflicting facilities owned by Time Warner Cable will both be relocated using its own forces at its sole expense. The IID conflicting facilities will be both temporarily and permanently relocated using its own forces at the City's expense which IID estimates at $822,931. In accordance with past CVAG policy these expenses are considered project costs that are eligible for 75% reimbursement. Staff will invoice CVAG once construction has started on this project. An encroachment permit application has been made to IID for this work and IID has initiated design to relocate their facilities. "' 210 The conflicting facilities owned by CVWD will be relocated in accordance with the terms of the Cooperative Agreement provided as Attachment 1 to this staff report. The cooperative agreement, among other things, identifies CVWD conflicting facilities (domestic water and sanitary sewer), and establishes provisions in which CVWD will either relocate the facilities with its own forces or reimburse the City for the relocation if CVWD requests the City's contractor perform the work. In addition, the cooperative agreement defines other storm water facilities (slope protection, dry wells, etc.) that the City would construct during the normal course of replacing the existing low water crossing with a new bridge. The City Attorney and CVWD legal counsel have approved this agreement as to form. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a Cooperative Agreement with CVWD for the relocation of domestic water and sanitary sewer lines and construction of storm water facility improvements within the Adams Street Bridge Improvement, Project Number 2006-06, and authorize the City Manager to execute the Agreement; or 2. Do not approve a Cooperative Agreement with CVWD for the relocation of domestic water and sanitary sewer lines and construction of storm water facility improvements within the Adams Street Bridge Improvement, Project Number 2006-06; or 3. Provide staff with alternative direction. Respectfully submitted, othy R. J na s n, P.E. Public Wor Dir for/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Cooperative Agreement COOPERATIVE AGREEMENT FOR THE RELOCATION OF DOMESTIC WATER AND SANITARY SEWER LINES AND CONSTRUCTION OF STORMWATER FACILITY IMPROVEMENTS WITHIN THE ADAMS STREET BRIDGE IMPROVEMENT This Agreement (hereinafter "Agreement") entered into this day of 2010, is between the City of La Quinta, a municipal corporation and charter city, referred to herein as "LA QUINTA," and the Coachella Valley Water District, a public agency of the State of California, referred to herein as "DISTRICT." LA QUINTA and DISTRICT are collectively referred to in this Agreement as "PARTIES;" and singularly referred to in this Agreement as "PARTY." RECITALS (1) LA QUINTA intends to replace the existing low water crossing spanning the Coachella Valley Stormwater Channel on Adams Street with an all weather bridge, referred to herein as "PROJECT." (2) There are several DISTRICT owned conflicting facilities ("CONFLICTING FACILITIES") located within the proposed PROJECT. The CONFLICTING FACILITIES include both domestic water and sanitary sewer lines. The CONFLICTING FACILITIES are shown on Exhibit A attached hereto and by this reference incorporated herein. The CONFLICTING FACILITIES shall be relocated to such location shown on Exhibit B attached hereto and by this reference incorporated herein. With respect to the domestic water line, the relocation shall consist of (a) the removal of approximately one hundred seventy-four feet (174') of existing eighteen inch (18") pipeline; and (b) the installation of approximately one hundred fifty-seven feet (157') of new eighteen inch (18") DIP and a large thrust collar. The relocation of the sanitary sewer line shall consist of (a) the removal of approximately two hundred forty-five feet (245') of VCP sewer line(s); (b) removal of a manhole designated as CVWD Dwg #38425; (c) installation of approximately one hundred sixty-seven feet (167') of new VCP sewer line; (d) modification of two (2) manhole bases; and (e) raising of two (2) manhole shafts designated as CVWD 24900 and 38495. ^e• 212 I (3) The PROJECT shall necessitate the design and construction of the following stormwater facilities (collectively, "STORMWATER FACILITIES"): (a) One (1) forty-eight inch (48") [concrete] outlet at such location depicted on Exhibit C attached hereto and by this reference incorporated herein ("OUTLET 1 "); (b) One (1) forty-two inch (42") [concrete] outlet at such location depicted on Exhibit C attached hereto and by this reference incorporated herein ("OUTLET 2"); (c) Approximately one thousand seven hundred and sixty-eight feet (1768') of slope protection consisting of cast -in place concrete or air -placed reinforced concrete, at such location depicted on Exhibit C attached hereto and by this reference incorporated herein ("SLOPE PROTECTION"); and (d) Two (2) access ramps at such locations depicted on Exhibit C attached hereto and by this reference incorporated herein ("RAMPS")• The design and construction of the STORMWATER FACILITIES shall be at LA QUINTA'S sole cost and expense. Upon completion of the STORMWATER FACILIITIES, as more particularly set forth herein, ownership to the SLOPE PROTECTION and RAMPS shall be granted through Bill of Sale to the DISTRICT. LA QUINTA shall retain ownership of OUTLET 1 and OUTLET 2. (4) The CONFLICTING FACILITIES are located within LA QUINTA's right of way under permit and will be relocated at DISTRICT's expense. (5) LA QUINTA and DISTRICT desire to specify the terms and conditions under which the CONFLICTING FACILITIES are to be relocated, the design and construction of the STORMWATER FACILITIES, as well as, the obligations and responsibilities of the PARTIES. NOW THEREFORE, FOR GOOD AND VALUABLE CONSIDERATION, THE RECEIPT AND SUFFICIENCY OF WHICH IS ACKNOWLEDGED, THE PARTIES AGREE AS FOLLOWS: z "� 213 Section I LA QUINTA AGREES: (1) To prepare Plans, Specifications and Estimates (PS&E) for the PROJECT. PS&E are to be prepared in accordance with the Standard Plans and Specifications for Public Works Construction, the standards and practices of LA QUINTA and all applicable laws and regulations, except as provided below. The PS&E shall include the STORMWATER FACILITIES and the relocation of the CONFLICTING FACILITIES ("DISTRICT PORTION OF THE PLANS") to such location as shall be agreed to by the PARTIES. The DISTRICT PORTION OF THE PLANS shall be in accordance with the DISTRICT's design criteria and standards, including, but not limited to, the DISTRICT's "Development Design Manual," "Standard Specifications for the Construction of Domestic Water Systems" and "Standard Specifications for the Construction of Sanitation Systems." LA QUINTA shall submit the DISTRICT PORTION OF THE PLANS to the DISTRICT for review and written approval. If the DISTRICT disapproves of the DISTRICT PORTION OF THE PLANS pursuant to Section II (1) below, LA QUINTA shall modify or cause the modification of the DISTRICT PORTION OF THE PLANS in accordance with the reasons given for disapproval and shall resubmit the revised DISTRICT PORTION OF THE PLANS to DISTRICT for approval or disapproval. The foregoing procedure shall be continued until the DISTRICT PORTION OF THE PLANS has been approved by the DISTRICT. (2) To satisfy the requirements of the California Environmental Quality Act (" CEQA") and all other applicable state and environmental laws arising out of or in connection with the construction of the PROJECT, including, but not limited to, the STORMWATER FACILITIES and the relocation of the CONFLICTING FACILITIES. (3) To prepare the bid package for the improvements to be constructed as part of the PROJECT, including, but not limited to, the STORMWATER FACILITIES and the relocation of the CONFLICTING FACILITIES. Notwithstanding the foregoing, LA QUINTA shall include the following in the bid package: 3 ft., 214 (a) The DISTRICT shall be named as an obligee under any labor and material payment bonds and contract performance bonds for the SLOPE PROTECTION, RAMPS AND THE CONFLICTING FACILITIES. (b) The DISTRICT INDEMNITEES (as that term is defined in Section IV (2)) shall be named as additional insureds on any general insurance policy required by LA QUINTA. (c) The DISTRICT INDEMNITEES shall be named as indemnified parties under all indemnifications, hold harmless provisions, waivers and releases in favor of LA QUINTA. (d) The DISTRICT shall be entitled to all warranties, guarantees and post completion bonds with respect to the SLOPE PROTECTION, RAMPS and the CONFLICTING FACILITIES as LA QUINTA is entitled to for the remaining portion of the PROJECT. (4) To include the relocation of the CONFLICTING FACILITIES as additive alternates within the PROJECT bid documents. The bid documents will require all contractors to bid for the construction of the PROJECT with and without the relocation of the CONFLICTING FACILITIES. (5) To cause the relocation of the CONFLICTING FACILITIES to be constructed as part of the PROJECT in the event DISTRICT makes such election pursuant to Section II (5) below. (6) To serve as the "Lead Agency" for the design, advertisement and construction of any and all improvements awarded for construction of the PROJECT, including, but not limited to, the STORMWATER FACILITIES and the. relocation of the CONFLICTING FACILITIES. Except as otherwise provided herein, LA QUINTA shall be solely responsible for advertising, negotiation and supervision of all contracts for the construction of the PROJECT in accordance with applicable federal, state and local laws, including, but not limited to, CEQA, the California Labor Code, Government Code and Public Contract Code. LA QUINTA shall determine the acceptable bid for the PROJECT, in the DISTRICT's reasonable discretion, in accordance with LA QUINTA's normal procedures, policies and practices and as otherwise provided by federal, state and local laws and the rules and regulations promulgated thereunder, which are applicable to LA QUINTA. Notwithstanding the foregoing, LA QUINTA shall consult with DISTRICT prior to accepting a bid for the CONFLICTING FACILITIES. 21.5 4 (7) Except for the relocation of the CONFLICTING FACILITIES, to pay for the design and construction of the PROJECT, including the STORMWATER FACILITIES, including all costs arising out of or in connection with the same. (8) To obtain or cause its contractor to obtain a construction encroachment permit from the DISTRICT for the construction of Adams Street Bridge, OUTLET 1 and OUTLET 2, SLOPE PROTECTION and RAMPS, the construction staging area and Adams Street bypass road on certain DISTRICT owned or controlled real property shown on Exhibit C & D attached hereto and by this reference incorporated herein;. The DISTRICT shall use its standard form encroachment permit with such changes as DISTRICT considers necessary for the issuance thereof. LA QUINTA shall obtain a permanent encroachment permit from the DISTRICT for Adams Street Bridge, OUTLET 1 and OUTLET 2 as more particularly set forth in Section III (8) of this Agreement. LA QUINTA shall also obtain a temporary encroachment permit for the Adams Street bypass road. The foregoing encroachment permits shall be obtained prior to the commencement of construction of the PROJECT. (9) To cause utility providers, such as but not limited to Time Warner Cable and IID, to apply for temporary encroachment permits from the DISTRICT for the temporary relocation of their facilities within the Coachella Valley Stormwater Channel until such facilities may be relocated on or within the all weather bridge. (10) To issue to DISTRICT an encroachment permit for the applicable relocated CONFLICTING FACILITIES which shall be within LA QUINTA's right of way. LA QUINTA shall use its standard form encroachment permit with such changes as LA QUINTA considers necessary for the issuance thereof. Section II DISTRICT AGREES: (1) To review the DISTRICT PORTION OF THE PLANS for the relocation of the CONFLICTING FACILITIES and the STORMWATER FACILITIES and provide LA QUINTA with written approval or disapproval thereof within twenty (20) days from the date the DISTRICT PORTION OF THE PLANS are submitted to the DISTRICT. If the DISTRICT disapproves the DISTRICT PORTION OF THE PLANS, the DISTRICT 5 a- 216 shall state specifically in writing, the reasons for such disapproval and the actions which the DISTRICT believes LA QUINTA must take to obtain DISTRICT approval. (2) To cooperate with LA QUINTA in the CEQA and NEPA environmental approval process. (3) To review the project plans and specifications for the STORMWATER FACILITIES and the relocation of the CONFLICTING FACILITIES and provide LA QUINTA with written approval or disapproval thereof within twenty (20) days from the date the project plans and specifications are submitted to the DISTRICT. If the DISTRICT disapproves the plans and specifications, the DISTRICT shall state specifically in writing, the reasons for such disapproval and the actions which the DISTRICT believes LA QUINTA must take to obtain DISTRICT approval. (4) To reimburse LA QUINTA for the costs associated with the preparation of the DISTRICT PORTION OF THE PLANS with respect to the relocation of the CONFLICTING FACILITIES, in the amount of TEN THOUSAND SEVEN HUNDRED DOLLARS ($10,700.00), within thirty (30) days of LA QUINTA's written request, provided that such request shall not take place until the completion and approval of the DISTRICT PORTION OF THE PLANS. The costs associated with the remainder of the PS&E, including costs associated with the STORMWATER FACILITIES, shall be borne by LA QUINTA. (5) At the cost and expense solely of the DISTRICT, the DISTRICT may choose, in its sole and absolute discretion, to cause LA QUINTA to award the relocation of the CONFLICTING FACILITIES as part of the PROJECT. (6) At the cost and expense solely of the DISTRICT, the DISTRICT may choose, in its sole and absolute discretion, to relocate or cause the relocation of the CONFLICTING FACILITIES. (7) In the event DISTRICT requests LA QUINTA to award the relocation of the CONFLICTING FACILITIES as part of the PROJECT, DISTRICT shall reimburse LA QUINTA for the relocation of the CONFLICTING FACILITIES within thirty (30) days following the completion and acceptance of the relocated CONFLICTING FACILITIES. LA QUINTA shall provide DISTRICT with an itemized accounting showing all costs and expenses deducted from the DEPOSIT which were incurred by LA QUINTA for the relocation of the CONFLICTING FACILITIES. If there 6 �� 217 is a difference of the amount shown as expended and the bid amount (plus authorized change orders), LA QUINTA shall provide a written explanation as to the differences. Nothing herein shall be construed as an authorization to expend amounts in addition to the amounts shown in the bid by LA QUINTA's contractor. The costs associated with the construction of the remainder of the PROJECT, including costs associated with the STORMWATER FACILITIES, shall be borne by LA QUINTA. (8) At the cost and expense solely of the DISTRICT, the DISTRICT's inspectors shall inspect all work and materials pertaining to the relocation of the CONFLICTING FACILITIES. LA QUINTA hereby grants to the DISTRICT an irrevocable license to enter upon the PROJECT for the purpose of making such inspections. DISTRICT's inspectors shall provide daily inspection reports to LA QUINTA's project engineer. The PARTIES understand and agree that DISTRICT's inspection personnel shall consult with LA QUINTA's Resident Engineer regarding all unacceptable materials, workmanship and/or installation be replaced, repaired or corrected by LA QUINTA's contractor, if awarded as part of PROJECT. Nothing herein shall be construed to grant DISTRICT control over LA QUINTA's contractor, who is the sole responsibility of LA QUINTA. (LA QUINTA is responsible for the cost of District Inspection of the STORMWATER FACILTIES.) Section III IT IS MUTUALLY AGREED AS FOLLOWS: (1) LA QUINTA shall provide DISTRICT with seven (7) days prior written notice of the day LA QUINTA intends to open bids for the construction of the PROJECT. Within five (5) business days from the opening of bids for construction of the PROJECT, DISTRICT will notify LA QUINTA of its election to (a) cause LA QUINTA to award the relocation of the CONFLICTING FACILITIES as part of PROJECT, or (b) relocate or cause the relocation of the CONFLICTING FACILITIES. (2) LA QUINTA will prepare the PROJECT bid specifications in a manner that will require LA QUINTA's contractor to cooperate with DISTRICT if DISTRICT chooses to relocate or cause the relocation of the CONFLICTING FACILITIES. (3) If the DISTRICT chooses to relocate the CONFLICTING FACILITIES, the DISTRICT will perform this relocation work within thirty(30) ". 218 working days for the domestic water, and thirty (30 working days for the sanitary sewer lines, from the date LA QUINTA provides written notification to DISTRICT that the PROJECT area is available. DISTRICT shall use commercially reasonable efforts to coordinate and perform its work so as to not impede the progress of LA QUINTA's contractor on the PROJECT. If the performance, in whole or in part, of the DISTRICT is hindered, interrupted or prevented by wars, strikes, lockouts, casualties (including fire), Acts of God, or by any other acts of military authority, or by any cause beyond the control of DISTRICT, whether similar to the causes herein specified or not, such obligation under this Section shall be suspended to the extent and for the time the performance thereof is affected by any such act. Upon the cessation of any such hindrance, interruption or prevention, DISTRICT shall be obligated to resume and continue performance of its obligations under this Section. (4) LA QUINTA shall cause its contractor to install the STORMWATER FACILITIES and the relocation of the CONFLICTING FACILITIES in strict accordance with the approved DISTRICT PORTION OF THE PLANS and in accordance with the laws, rules and regulations of all governmental bodies and agencies having jurisdiction over the PROJECT. Any deviations from the approved DISTRICT PORTION OF THE PLANS must be approved by the DISTRICT, in writing. LA QUINTA shall not authorize its contractor to perform, and the DISTRICT will not be liable for, any change order, extra work or alteration performed by LA QUINTA's contractor, unless authorization in writing from the DISTRICT is given prior to the performance of such work. (5) All field orders shall have (a) a DISTRICT inspector or engineer present and (b) DISTRICT inspectors' or engineers' prior written authorization. (6) All connections of the relocated CONFLICTING FACILITIES to the DISTRICT's existing facilities shall be performed by DISTRICT's employees, contractors and agents. LA QUINTA shall provide at least fifteen (15) days written notice to schedule said connections. (7) LA QUINTA shall provide DISTRICT with a weekly written progress report for the construction of the STORMWATER FACILITIES and the relocation of the CONFLICTING FACILITIES. (8) Upon construction and installation of the STORMWATER FACILITIES and the relocated CONFLICTING FACILITIES, LA QUINTA shall cause its contractor to notify the DISTRICT, in writing, that the relocation 8 01" 219 has been completed in accordance with the DISTRICT PORTION OF THE PLANS. DISTRICT shall make a final inspection and provide written notice to LA QUINTA either (a) confirming that the STORMWATER FACILITIES and the relocation of the CONFLICTING FACILITIES, as the case may be, have been completed in accordance with the requirements of this Agreement or (b) setting forth a punchlist of items that need to be completed or corrected. If DISTRICT provides such a punchlist of items that need to be completed or corrected, the above -referenced notice and inspection procedure shall be repeated upon completion of the punchlist items. Nothing herein shall be considered a waiver of any warranty, guarantee or other right in favor of the DISTRICT. The contractor shall provide to DISTRICT evidence that all persons, firms, and corporations supplying work, labor, materials, supplies and equipment for the SLOPE PROTECTION, RAMPS and the relocation of the CONFLICTING FACILITIES have been paid in full. Upon formal written acceptance of the SLOPE PROTECTION, RAMPS and relocated CONFLICTING FACILITIES by the DISTICT, LA QUINTA shall execute a bill of sale in favor of the DISTRICT in such form and content as shall be acceptable to the PARTIES. The SLOPE PROTECTION, RAMPS and relocated CONFLICTING FACILITIES shall be transferred to DISTRICT free of all liens and encumbrances. LA QUINTA shall retain ownership and operation of OUTLET 1 and OUTLET 2 at the completion of the punch list items for OUTLET 1 and OUTLET 2. LA QUINTA shall apply to the District for a permanent encroachment permit for OUTLET 1 and OUTLET 2. The District previously issued the following encroachment permits ("EXISTING ENCROACHMENT PERMITS") to LA QUINTA; (a) Permit No. 050729-2-009 (Adams Street/CVSWC Low Water Crossing O&M-1992); (b) Permit No. 050730-1-017 (48-inch Storm Drain Outlet O&M- 1999); (c) Permit No. 050729-2-TEM, 050730-1-XXX (Staging Area- 2010); (d) Permit No. 050729-2-CON, 050730-1-XXX (Storm Drain Outlets, Slope Protection and Access Ramps-2010). 9 20 L (9) LA QUINTA agrees to maintain records of all costs and expenses incurred in the relocation of the CONFLICTING FACILITIES and the construction of the STORMWATER FACILITIES and to make such records available for review and audit by DISTRICT or its designee upon three (3) business days' written request by DISTRICT in accordance with the notice provisions in Section IV (4) of this Agreement. All such records shall be maintained by LA QUINTA for not less than three (3) years following completion of the PROJECT. Section IV GENERAL PROVISIONS (1) No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by all PARTIES, and no oral understanding or agreement not incorporated herein shall be binding on either PARTY hereto. (2) Neither DISTRICT nor any officer, director, administrator, representative, agent or employee thereof ("DISTRICT INDEMNITEES") shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by or on behalf of LA QUINTA under or in connection with any work, authority or jurisdiction delegated to LA QUINTA under this Agreement unless such damage or liability is the result of DISTRICT's misconduct or negligence. [It is further agreed that, pursuant to Government Code Section 895.4,1 LA QUINTA shall fully indemnify and hold the DISTRICT INDEMNITEES harmless from any liability imposed for injury [(as defined by Government Code Section 810.8)] occurring by reason of anything done or omitted to be done by LA QUINTA under or in connection with any work, authority or jurisdiction delegated to LA QUINTA under this Agreement except to the extent that such injury results from DISTRICT's own misconduct or negligence. (3) Neither LA QUINTA nor any other officer, council member, administrator, representative, agent or employee thereof ("LA QUINTA INDEMNITEES") shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by or on behalf of DISTRICT under or in connection with any work, authority or jurisdiction delegated to DISTRICT under this Agreement. [It is also agreed that, pursuant to Government Code Section 895.4,1 DISTRICT shall fully indemnify and hold the LA QUINTA INDEMNITEES harmless from any liability imposed for injury [(as defined by Government Code Section 810.8)] occurring by reason of anything done or omitted to be 10 «.." 221 done by DISTRICT under or in connection with any work, authority or jurisdiction delegated to DISTRICT under this Agreement except to the extent that such injury results from LA QUINTA's own misconduct or negligence. (4) All notices provided for the hereunder shall be in writing and mailed (registered or certified, postage prepaid, return receipt requested), or by express carrier (return receipt requested) or hand delivered to the PARTIES at the addresses set forth below or at such other addresses as shall be designated by such PARTY and a written notice to the other PARTY in accordance with the provisions of this Section. All such notices shall, if hand delivered, or delivered by express carrier, be deemed received upon delivery and, if mailed, be deemed received three (3) business days after such mailing. DISTRICT: Coachella Valley Water District Attention: General Manager — Chief Engineer Post Office Box 1058 Coachella, California 92236 85-995 Avenue 52 Coachella, California 92236 LA QUINTA: City of La Quinta Attention: Tom Genovese, City Manager P 0 Box 1504 La Quinta CA 92247-1504 78495 Calle Tampico La Quinta CA 92253 (5) All of the Recitals are hereby incorporated herein by this reference to the same extent as though hereinagain set forth in full. (6) In the event of any litigation or other action between the PARTIES arising out of or relating to this Agreement or the breach thereof, the prevailing PARTY shall be entitled, in addition to such other relief as may be granted, to its reasonable costs and attorneys' fees. (7) If any provision of this Agreement shall be ruled invalid, illegal or unenforceable, the PARTIES shall: (a) promptly negotiate a substitute for the provision which shall, to the greatest extent legally permissible, 11 ^.. 222 effect the intent of the Parties in the invalid, illegal or unenforceable provision, and (b) negotiate such changes in, substitutions for or additions to the remaining provisions of this Agreement as may be necessary in addition to and in conjunction with clause (a) above to give effect to the intent of the PARTIES without the invalid, illegal or unenforceable provision. To the extent the PARTIES are unable to negotiate such changes, substitutions or additions as set forth in the preceding sentence, and the intent of the PARTIES with respect to the essential terms of the Agreement may be carried out without the invalid, illegal or unenforceable provision, the balance of this Agreement shall not be affected, and this Agreement shall be construed and enforced as if the invalid, illegal or unenforceable provision did not exist. (8) Each PARTY hereto agrees to execute and deliver such other documents and perform such other acts as may be necessary to effectuate the purposes of this Agreement. (9)This Agreement is entered into within the State of California, and all questions concerning the validity, interpretation and performance of any of its terms or provisions or any of the rights or obligations of the PARTIES hereto shall be governed by and resolved in accordance with the laws of the State of California. (10)The provisions of the Agreement shall be construed as to their fair meaning, and not for or against any PARTY based upon any attribution to such PARTY as the source of language in question. (11)Time is of the essence of this Agreement and each and every term and provisions thereof. (12)Neither the DISTRICT nor the LA QUINTA shall, either voluntarily or by action of law, assign or transfer this Agreement or any obligation, right, title or interest assumed by such PARTY, except as otherwise provided herein, without the prior written consent of the other PARTY. Any attempted assignment in violation if this provision is void ab initio. Subject to the foregoing, the provisions of this Agreement shall apply and bind the successors and assigns of the PARTIES. (13)Except as specifically set forth herein, this Agreement shall not be deemed to confer any rights upon any individual or entity which is not a party hereto and the PARTIES expressly disclaim such third party benefit. 12 a.." 2 2 3 (14)No delay on the part of any PARTY hereto in exercising any right, power or privilege hereunder shall operate as a waiver thereof, nor shall any waiver on the part of any PARTY hereto of any right, power or privilege hereunder operate as a waiver of any other right, power or privilege hereunder, nor shall any single or partial exercise of any right, power or privilege hereunder, preclude any other or further exercise of any other right, power or privilege hereunder. 0 5)Each individual executing this Agreement hereby represents and warrants that he or she has the full power and authority to execute this Agreement on behalf of the named PARTIES. (16)This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which shall constitute but one instrument. (17)The PARTIES agree that any action or proceeding to enforce or relating to this Agreement shall be brought exclusively in the Federal or State courts located in Riverside County, California, and the PARTIES hereto consent to the exercise of personal jurisdiction over them by any such courts for purposes of any such action or proceeding. (The remainder of this page intentionally left blank.) 13 1t. 224 IN WITNESS WHEREOF, this Agreement has been executed by the PARTIES on the date below written. THE DISTRICT: Coachella Valley Water District, a public agency of the State of California T Dated: ATTEST: By: CMC LA QUINTA: City of La Quinta, a municipal corporation and charter city By: Don Adolph, Mayor Dated: ATTEST: By: Veronica Montecino, City Clerk APPROVED AS TO FORM: By: M. Katherine Jenson City Attorney 14 06. 225 EXHIBIT LIST EXHIBIT A DEPICTION CONFLICTING FACILITIES EXHIBIT B DEPICTION OF RELOCATED CONFLICTING FACILITIES EXHIBIT C LOCATION OUTLET 1 & 2, DEPICTION SLOPE PROTECTION, DEPICTION OF RAMP & STAGING AREA ON DISTRICT PROPERTY „� 226 EXHIBIT A TO AGREEMENT DEPICTION CONFLICTING FACILITIES 227 EXHIBIT B TO AGREEMENT DEPICTION OF RELOCATED CONFLICTING FACILITIES ". 228 EXHIBIT C TO AGREEMENT LOCATION OUTLET 1 & 2 SLOPE PROTECTION ACCESS RAMP STAGING AREA 229 o .mina m�ro�ueiw�+�iwm+i�.nusw.��m.o�:esroi��a.an� / I' # ( F- W a WCO 0 JO it'll J U o JII 0 I W W U W p LL Z o o I� C3 COd� O U a (A � J U Z I U LL �D►�y \ o U O o a w A � o CD III A w I Z O I II w m-1 wA oVVs wn\sn mn\su xvTnas sad\mn\[zwm-\,IV i H f _Dw7 —Dyt. — —DV— — DW— — —D�tt I _ — —S— _ BLACKHAWK WAY T r ---- d 1 � I.I Iil 0 I,oi i l Q�I LJ I m Cn I I 00 I I I ~ � LL W o J M LL Z �, nH U LL � z o W �� II � �• a lu I � / I W m_ W lu Q R Q In n m oVv/e w^v\she mn\siiawMesxrw\moo\s[»am\rnm\w V � I O co ~ � R a � 3p Q U U W 3p6 W 0 o0 I W J U LL \ \\\\ _l LL ~ z [L Q � Z _ O 0 / I \ Q a u'l I � 4 t2 I I�IL in `i O I i ; 9• w• oavv. s w.mae3 ummsie.n.m.rvmm�JawareJ...anM \ DW—r — —DW— — DW— — —D% BLACKHAWK WAY F------------ I`- L—J O`io ._ = - I o I a J �—w I O Z J WLJ ql Z a I a: -1 I I I 0 w �a: I I w z� III co z w II i ° I pca o Z I'_' I �z p I'zo I a a IV � % I , O ai� C9 \ m W I W F I F- Z U U0 LL W U p Z Z FW- \ W W Ju IOf H LL o W �u� m ) 0 LIA � An III I / w O \ ` p! O J I �� \ o �. r ; U) U co \\ J we 233 e oua. .gym �..�.��3 wsvewa..�..w�mrnmmmnn.on. I I I S2 � mV f �J 9i a g �j C � o ooO ® J w o li l f01 / U� Sol on �' on L '34 CC-41-Ib T4ht 4 P Qum& MEMORANDUM TO: Honorable Mayor and Members of the City Council VIA: ((Ih�homas P. Genovese, City Manager* Ar FROM: �'-Ffmothy R. Jonasson, Public Works Director/City Engineer DATE: October 15, 2010 SUBJECT: C-4Acceptance of Grant of Easement and Agreement from Sam's Club/ Wal-Mart Attached is a staff report for a Grant of Easement and Agreement from Sam's Club/ Wal-Mart for additional right-of-way necessary for the future traffic signal at the intersection of Dune Palm's and "A" Street which will eventually connect to the Costco center. This agreement came together this week after staff reports and the City Council agenda were prepared. Sam's Club/ Wal-Mart are very interested in completing this dedication ahead of their sale of the former Sam's Club property. Staff believed it was in the best interest of the City as well to complete this dedication as early as possible in order to facilitate construction of the traffic signal and adjacent street improvements which are scheduled for construction this spring. For these reasons staff would like to include this report for City Council's consideration on October 19, 2010. "4' 235 Tdf 4 XP Q" COUNCIL/RDA MEETING DATE: October 19, 2010 ITEM TITLE: Acceptance of Grant of Easement and Agreement for Right -of -Way, Public Street, Utility Purposes and Ancillary Uses for Future Street Improvements Along Dune Palms Road by Sam's Real Estate Business Trust, a Delaware statutory trust RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: / CONSENT CALENDAR: f b STUDY SESSION: PUBLIC HEARING: Accept, and authorize the City Manager to execute, a Grant of Easement and Agreement (Attachment 1) for right-of-way, public street, utility purposes and ancillary uses along Dune Palms Road by Sam's Real Estate Business Trust, a Delaware statutory trust (hereinafter referred to as "Sam's Club"), for future street improvements subject to minor modifications as deemed necessary by the City Attorney. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: In accordance with Site Development Permit 2005-824, the developer for the Sam's Club and fueling station, Sam's Real Estate Business Trust, is responsible for one-half of a traffic signal at the primary southerly entry at Dune Palms Road (Attachment 2). Additionally right-of-way must be dedicated for roadway purposes along the west side of Dune Palms Road at the primary southerly entrance to the former Sam's Club. The City will incorporate this easement into its future traffic signal project and street improvements on Dune Palms Road and "A" Street, Project No. 2009-10. Nv 236 The additional right-of-way is needed to reconstruct the existing southerly entrance to accommodate one outbound right turn only lane, one outbound thru/left turn lane and one inbound lane for proper functioning of the traffic signal and to align with "A" Street to be constructed on the east side of Dune Palms Road for future development. Sam's Club/Wal-Mart desires at this time to dedicate the easement for the additional right-of-way to the City of La Quinta. Upon City Council approval, the attached Grant of Easement and Agreement will accomplish this dedication. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept, and authorize the City Manager to execute, a Grant of Easement and Agreement for right-of-way, public street, utility purposes and ancillary uses along Dune Palms Road by Sam's Real Estate Business Trust, a Delaware statutory trust for future street improvements subject to minor revisions as deemed necessary by the City Attorney; or 2. Do not accept, and do not authorize the City Manager to execute, a Grant of Easement and Agreement for right-of-way, public street, utility purposes and ancillary uses along Dune Palms Road by Sam's Real Estate Business Trust, a Delaware statutory trust for future street improvements; or 3. Provide staff with alternative direction. Respectfully submitted, imothy R. on on, P.E. Public Wor s D ector/City Engineer Approved for submission by: o � 6r Thomas P. Genovese, City Manager Attachment: 1. Grant of Easement and Agreement 2. Vicinity Map a.. 237 ATTACHMENT1 RECORDING REQUESTED BY AND RETURN TO: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Attn: City Clerk (Space Above For Recorder's Use) Exempt recording fee pursuant to Govt. Code § 6103. GRANT OF EASEMENT AND AGREEMENT THIS GRANT OF EASEMENT AND AGREEMENT (hereinafter referred to as the "Agreement") is made this day of , 2010 ("Effective Date"), by and between SAM'S REAL ESTATE BUSINESS TRUST, a Delaware statutory trust (hereinafter referred to as the "Grantor"), and the CITY OF LA QUINTA, a California municipal corporation and charter city (hereinafter referred to as the "City"). RECITALS A. Grantor is the legal owner of a fee interest in certain real property located in the County of Riverside, State of California, which property is identified by Riverside County Assessor Parcel Number(s) and as more particularly described in Exhibit "C" attached hereto and incorporated herein by reference (hereinafter referred to as the "Property"). B. Grantor desires to grant to the City an exclusive, perpetual and irrevocable easement in, on, under and across a portion of the Property described in Exhibit "A" and as depicted in Exhibit `B" (both of which are attached hereto and incorporated herein by this reference) for right-of-way, public street, utility purposes and ancillary uses. AGREEMENT NOW, THEREFORE, Grantor and City agree as follows: 1. GRANT7 DESCRIPTION OF EASEMENT AREA. Grantor hereby grants to the City an exclusive, perpetual and irrevocable easement ("Easement") for the purposes listed in Section 2 below on that portion of the Property described on Exhibit "A" and depicted in Exhibit `B" (the "Easement Area"). 2. PURPOSE. The Easement granted hereunder is for right-of-way, public street, utility purposes and ancillary uses (the "Purpose"). 3. DECLARATION OF RESTRICTIONS. Except as expressly granted to the City hereunder, Grantor shall retain all rights and incidents of ownership of the underlying fee interest in the Property. Grantor shall not be bound to undertake any supervision or maintenance of the Right of Nay Easement 002 , 2156/015610-0002 p+- 2 3 8 824642,02 a10/15/10 ww,6{9-t<Quinia Poi tc"Jin'!--56311 J.1 Easement Area to provide for the public purposes hereunder with the exception that Grantor shall be responsible for irrigation and maintenance of landscaping which is contiguous to and connected to Grantor's existing landscaping and irrigation system. Grantor must relocate any utilities or other encumbrances located within the Easement Area, at Grantor's sole cost and expense, if such relocation is necessary and appropriate for the Purpose. Grantor shall be responsible for any Hazardous Materials (as hereinafter defined) located in the Easement Area prior to the Effective Date. For purposes of this Agreement, the term "Hazardous Materials" shall refer to any hazardous wastes or toxic substances, as defined by any local, state or federal law or regulation, which in certain quantities, are required to be removed or remediated pursuant to federal, state or local law. 4. DURATION• SUCCESSORS AND ASSIGNS RUNS WITH THE LAND. This Agreement shall be binding upon the owner and the heirs, assigns or successors in interest to the Property described above in perpetuity and shall not expire. This Agreement and terms, conditions and restrictions shall run with the land and be binding on the heirs, assigns and successors of the Grantor in the manner provided for herein. 5. TAXES AND ASSESSMENTS. be deemed to constitute a servitude upon and Section 3712(d) of the California Revenue a1 survives a sale of tax -deeded property. This Agreement, easement and restrictions shall burden to the Property within the meaning of id Taxation Code, or successor statute, which 6. COUNTERPARTS. This Agreement may be executed in one or more counterparts, which, taken together, shall constitute one complete and enforceable agreement. [Signatures Contained On Following Page] 2156/015610-0002 _'Z_ ."' 239 824642.02 a10/15/10 W14094 A-LaQkilofe PmJftt.G[dinfil-55311J.1 Executed this day of , 20_, at La Quinta, California. "Grantor" "City" SAM'S REAL ESTATE BUSINESS TRUST, CITY OF LA QUINTA, a California municipal a Delaware statutory trust corporation and charter city By: Its: By: Its: Thomas P. Genovese City Manager Attest: Veronica J. Montecino, CMC, City Clerk APPROVED AS TO FORM RUTAN & TUCKER, LLP M. Katherine Jenson City Attorney 2 156/015610 0002 _3_ ro"• 24Q 824642 02 a 10/15/10 W1106. ALAQume_vwi 1CIIJi f—seal lot STATE OF CALIFORNIA COUNTY OF On , 2010, before me, , Notary Public, personally appeared proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public STATE OF CALIFORNIA COUNTY OF On , 2010, before me, , Notary Public, personally appeared proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public .00. 241 21561015610-0002 _4_ 824642.02 a10/15/10 W 149Y CA-UQu;"p W J 11 Ca JInaS—SCSI10.1 EXHIBIT'A'. LEGAL DESCRIPTION BEING A PORTION OF PARCEL 3, PARCEL MAP NO. 33588, IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, AS SHOWN ON MAP FILED IN BOOK 214, PAGES 24 THROUGH 27, INCLUSIVE OF PARCEL MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF SAID PARCEL 3 AS SHOWN ON SAID MAP; THENCE ALONG THE EAST LINE OF SAID PARCEL 3; NORTH 00°10'27" WEST, SHOWN AS NORTH 00013'56" WEST ON SAID PARCEL MAP, 134.06 FEET TO THE TRUE POINT OF BEGINNING; THENCE CONTINUING ALONG SAID EAST LINE OF PARCEL 3 NORTH 00010'27" WEST, 90.18 FEET TO AN ANGLE POINT THEREIN; THENCE CONTINUING ALONG SAID EAST LINE NORTH 00'1012 WEST, SHOWN AS . NORTH 00013'41" WEST ON SAID PARCEL MAP, 54.82 FEET TO THE BEGINNING OF A NON -TANGENT CURVE CONCAVE WESTERLY WITH A RADIUS OF 38.00 FEET, A RADIAL LINETO SAID POINT BEARS NORTH 89°49'48" EAST; THENCE LEAVING SAID EAST LINE SOUTHERLY ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 28021'27" AN ARC LENGTH OF 18.81 FEET TO THE BEGINNING OF A REVERSE CURVE CONCAVE EASTERLY WITH A RADIUS OF 62.00 FEET, A RADIAL LINE TO SAID POINT BEARS SOUTH 61 °48'45" EAST; THENCE SOUTHERLY ALONG SAID REVERSE CURVE THROUGH A CENTRAL ANGLE OF 28021'27" AN ARC LENGTH OF.30.69 FEET TO THE BEGINNING OF A LINE THAT IS PARALLEL WITH AND 67.00 FEET WESTERLY OF THE CENTERLINE OF DUNE PALMS ROAD AS SHOWN ON SAID PARCEL MAP; THENCE ALONG SAID PARALLEL LINE SOUTH 0001012" EAST, 7.33 FEET; THENCE SOUTH 00"10'27" EAST, 42.68 FEET TO THE BEGINNING OF A CURVE CONCAVE EASTERLY WITH A RADIUS OF 62.00 FEET; THENCE LEAVING SAID PARALLEL LINE SOUTHERLY ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 28021'27" AN ARC LENGTH OF 30.69 FEET TO THE BEGINNING OF A REVERSE CURVE CONCAVE WESTERLY WITH A RADIUS OF 38.00 FEET, A RADIAL LINE TO SAID POINT BEARS SOUTH 61 28'06" WEST; THENCE SOUTHERLY ALONG SAID REVERSE CURVE THROUGH A CENTRAL ANGLE OF 28021'27" AN ARC LENGTH OF 18.81 FEET TO THE TRUE POINT OF BEGINNING. CONTAINS AN AREA OF 1,218 SQUARE FEET, MORE OR LESS. ALL AS MORE PARTICULARLY SHOWN ON EXHIBIT'B' ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF. PAGE i of 2 VA-LD01 p.. 24 EXHIBIT 'A' LEGAL DESCRIPTION SUBJECT TO COVENANTS, CONDITIONS, RESERVATIONS, RESTRICTIONS, RIGHTS OF RADIAL TABLE RADIAL BEARING R7 N89'49'48"E R2 S61'48'45"E R3 S61'28'06"W R4 N89'49'33"E _SEC. 29 L4-� T.5S., R.7E., S.B.M. T NORTHERLY LINE OF J , SOUTH 1/2, 12 3 SW 1/4, SEC. 29 A PARCEL 3 00 Go 3 2 3 3 In i) o F) r g oa 55' ooa U vO� w .Z �� w (L G a Q NE COR. OF 0 N 1 /2, . SW 1 /4, SEC,..29 moo ozz 00 00 I.J a Lo o. �t N� �a N N � L.1 h a 03 �3 Lo co n N !n N. U) ro p !`) 55' o� oa I.z.z0� v - I a T.P.O.B. \� lee QP�e� R4 CD M SOUTHEAST CORNER PARCEL 3 P:O:C. PARCEL 4 LEGEND: RIGHT OF WAY LINE — — — CENTER LINE L DESCRIPTION CURVE TABLE CURVE LENGTH RADIUS DELTA Cl 18.81' 38.00' 28'21'27" C2 30.69' 6Z00' 28'21'27" . LINE TABLE LINE BEARING LENGTH L1 S00'10'27" E 42.68' 1-2 NOD'10'27"W 90.18' L3 N00'10'12"W 54.82', 1-4 SOO'10'12" E 7.33' N/p3s0SrU yR N�FL ��n35u94 Z /12oA- ' * _ LEGA � BOUNDARY LINE LOT LINE - VA—LD01 AREA= VA CONSULTING INC. EXHIBIT B' RENSW 0A•, PRo.�Ecr so: 10,W CIVIL ENGINEERS DAIS; 'LAID StRVEYO65 LAND PLANNERS.:. _ PLAT TO ACCOMPANY LEGAL DESCRIPTION IN " PRIu N0k [ y 6400 OAK CANYCK KM Na WE CITY OF LA IXIINTA SURVEYOR l9{91 g44f00 r< ",arennr e1.r n 1A11WMWIA �;. 244 8 S.F. Figure Name: Parcel A North:2199644.9252 East:6553256.7299 Course: S 00-10-27 E Distance:42.684 North:2199602.2417 East:6553256.8597 Are Length: 30.686 Radius: 62.000 Delta: 28-21-27 Tangent 15.664 Chord: 30.374 Ch Course: S 14-21-11 E Course In: N 89-49-33 E Out:. S 61-2M6 W CtrNorth; 2199602,4301 East; 6553318.8594 End North:2199572.8160 East 6553264.3892 Arc Length: 18.807 Radius: 38.000 Delta: 28-21-27 Tangent: 9.601 Chord: 18.616 Ch Course: S 14-21-11 E Course In: S 61-28-06 W Out: N 89-49.33 E CtrNorth:2199554.6655. East:6553231.0042 End North:21M54.7810 East:6553269.0040 Course: N 00-10-27 W Distance: 90.182 North 2199644.9628 East: 6553268.7299 Course: N 00-10-12 W Distance: 54.823 North: 2199699.7852 . East: 6553268.5672 Are Length: 18.808 Radius: 38.000 Delta:28-21-27 Tangent 9.601 Chord:18.616 Ch Course: S 14-00-32 W Course In: S 89-49-48 W Out: S 61-48-45 E CtrNorth: 2199699.6724 East: 6553230.5674 - End North:2149681.7227 East:6553264.0608 Are Length: 30.686 Radius: 62.000 Delta 28-21-27 Tangent: 15.664 Chord: 30.374 Ch Course: S 14-00-32 W ` Course In: S 61-48145 E Out: S 89-49.48 W CrNorth: 2199652.4363 East:6553318.7079 End North: 2199652.2524 East: 6553256,7082 Course: S 00-10-12 E Distance: 7.327 Norih:2199644.9252 East:6553256.7299 Perimeter: 294.003 Area: 1218.000 0.028 acres Mathematical Closure - (Uses Survey Units) Error of Closure: 0.0000 Course: S 90-00-00 E Precision1: 294002623.54 l OF I �1=1�01 tea. 245 IMEwARrnns-Rkaiae W hea Recorded Return To: Sam'sRest BeteteBusiness Tnwt . dloJ. Mattkewwllmx, Bsg. Gresham Savage Nolsa& TWen $50 B. HoVIWilyiaoe, Saate 300 San Berastdmo,.CA 9MO84205 MAIL TAX STAMMIENTS TO: SwesRed Estate Business Treat Property Tax Dept, 8013, MR Stop 0550 1301 S.E. 10 Street (tef StoreNo.4941-00) BeotonvMe, AR 72716 _ O . 19 DOG 9 2005-0192601 99/17/2006 0e,9aR t r F"M2.80 pop aa EXHIBIT Reesrdo Oof al Reedrds LnRy or RSreraida harry n, ehrtl , (�1�1111�11�1�NI Iy�I�IIIUI�II�III ... ® OMME oi.1 MM1MOCr'''aW°39M �.. nrvTmFNTAOVTRAwnTATAm• V - 0. . v FOR VALUABLECONSIDERATION, receipt of which is hereby adi awledg4 WAL-MARTRBALTY CO., an A*Aassa corporation, doesliapbyGRANT to SAM'S REAL ESTATE BU671IliSS TRUST, aDelawere stadttmytrast, that certain real property in the City of La Quinta, County of Riveralde, State of CaMnala, desimbcd as that portion of land to Lot which is overlaid by the Tecmfigered sbapo of LotB . puiseanttoLot Lim AdjmtmmtW05.448approvedbythe CHyOfLaQomta. Th teconfigtued .. -lots amdascribedinWt RPnA"and"B"-ettacbWheaeto and madeapa[thered. *rig GzW Deed perfects the intent of Lot Line Adjustment 2005448 as approved by the city of LaQainta., DATED: March 16, 2006 WAL-MART REALTY CO., an Arkansas �• cotporadoa � J . — -Br. ? ' r STATBOFAMANSAS ) . COUNTY OFBBNTON) On If)o.7'ch CS 20o6,bdmame,^filuta_ A_, SeaX eNotazS.FabDo, inWdtor eddcounty and Sta*personallS'Mwed La+Tle a \Natlrihs pe=coUyialown to me or pmved to me on the basis of satisfactory evidence to be Ilia pttsam whosomma is subscribed to:aw -Mak ioekoment and admowledged to me that she eCMW 6teseasoin. har. aaAliorizedcapadfyaadthstbq�¢�_si@�uaotittteinstro�ent&epason, or entityvporibalmlf of which filepetsoaaded,:acewted ft imnmwt. WMMSS myhaad endofEcW seat. ata. . •'$Seak__NoteryPvbSc °:NIMIYki 6£ryALtl BsmSta"te'siaAk A lB sires flt/?072 a . BXkTIBTC "A" ' - SQTimBAD7DSTMSNT05- . LSGALDB=Mq?ON - PARCEL I GFPARG$LMAP NO.9p42o As sHowN BY.MAP ON vaB iNBocz 202 PA(MS)) 40 THROUGH 44, INCLUSTJB, OP PARCEL MAPS, RMORDS, OP -' MVERSIDE COUNTY, CALdFORNIA; _ PARCBL2 AND S OP PARCEL UU NO.3%20 AS. SHGWNBYASAP ONMLEIN DOOK202PAGE040TAROUGH44,INCI.USNB;OFPARCELMAPS, - REwRAS.OPRramoMUCOUNTSs,.CAiIWORNU.,.TOCMTE RWITHPARCEL . - _ SOPPARMLMAPNO. S9SSBASSHOWN BYMAP ONFILEINBODXZ4 - - PAMM 24 TBROSIGH27, INCLUSNB, OPPARCBL MAPS, RECORDS OF . - - RnWMB COUNTY, CAUFGRNIA, _ S y /0F r I APPROVED BY COMId114ITY DEVELOPMENT DEPT .. _ 8y DATE BICHIDIT"A" EXHIBIT LOT LINE ADJUSTbffWObSENO, �- - . - LHGALDESCRIPTTON THAT PORTION OF FARCRL I OFPARCBL•tKAP NO.30420 AS SHOWNBY MAP ON FILE IN BOOK 202PAWS) 40 TBROU11H 44, INCLUSM OFPARCEL MAPS, RECORDS OFRIVBRSID8 COUNTY, CALIFORNIA, MORE PARTICULARLY D13SCPDIM AS FOLLOWS: - BBGINN87(j AT THE SOUTHWEST CORNER OF SAM PARCEL 1; IMCEI NORTH 00'2DBS" WEST, 233M FBBT; THENCE NORTH 89.39W BAST 60.00 FEBTI THENCE NORTH 00"2d08" WEST, 210,22 FEET TO THE BSGINNIKO OF A TANOENf 102D.00 FOOT RADIUS CURVE, CONCAVE BAS'=LY; THENCE , ........,,...,,nn nva�m rnm�m mau ni1f77ACRMIRAL ANGLEOP :? 80.62FEET To THE BE ... I - CURVE, CONCAVE NC . NORTH 23'39'09'.WE9 THROUGH A CENTRA FBBT;TBBNCENORTI NONTA14GBNT2M.DO ARADTALTO SAIDP( TBBARCOFSAIDCU. ARCDWA TO THE BHG14mry C CONCAVBNORTHM UTWESERLY,ARADIAL To SAID POINT BMW THENCE ALONG THE ARC OF SAID CURVE , WGILE° OF37"24D2", AN ARC DMANCE OF 163.19 8*56'490 BAST, 29,17 PBB1 TO THEHBGR4NING OF A )OTRMWS CURVE, CONCAVE SOUTHPl88TEFLY, WHEARS NORTH 2S"36'49" PAST: TBRNCE ALON0 BTHROUGHACENTRALANOESOPIO°10"26",AN FERT;TBENCSNORTH71013'370 WEST, 97.85FHRT 63019'D4"WBST; THENCE ALOIVU'iMAK1.-Wr Feu uare ianvwun - - CBNTRALANGLE OF 06030'53 , AN AIZCDETANCB OP 35,1S FBBD TM NCS I 50UTH71013'37"BAST•, 85.OD FMTO THB BBMNING OFATANGENT 275.W FOOTRAOBIS CURVB, CONCAVE SOUTHVM4TPRLY; TBENCB ALONG}THE I) ARC UF'SAID CURVE TffROU(3HA CENTRAL ANGLE OP 1200213", AN ARC I)ISTAITCB OF 57,77 FBEr4 TONCBSOMI(5rlV'2V )SAU, 69.38 MMT TO M . BEGINNING OF A TANGENT 180.00 FOOT RADIUS CURVE, CONCAVR II NORTHERLY; THENCE ALONG THE ARC OFSAID CURVBTHR-000H A - ' CENTRAL ANGLE QF 24026'01", AN ARCDISTANCTI OF 76.76 FEET TO THE BBM0WG OF A COrOOUND 945.00 FOOT RADIUS CURVE, CONCAVE NORTHERLY, A RADIAL TO SAID POINT BEAR NORTH 06022'35"BAST: 4 _ THENCE ALONG THBARC OFSAID CURVE THROUGNACENTRAL ANGLIS . . -- OF06022.35", AN ARC DISTANCE OF 105.17 F881; TBBNCB NORTH 90000'OD" i- EAST323-09FEET; T1HiNCBS0UTH00°OOWEAST, 89.54MT, THENCE r NORTH 900OODD" BAST, 32.00MT; THENCB SOUTH 00"GOW' BAST, 323M - - FEET; THBNCENORTH90000'OO"W65T,32AQFW;TRENCH SOUTHOD°00'00" .. £ Prepared 63F. OK NasleudPL555b2 - , ' Myticemx=ws9-SO-2007 1/19006.11:07AM - 3 EAST, 52615 FRET; THBNCB N01IT1i89'51'43" WEST, 94095 FIOTT'OM :POINT OPBEGNNING. ' AREA:832,403.23 SQ.FT. OR 19.1093 ACRES, MORE OR.IFSS AS SHOWN ON ERf1IDIT'9' ATTACHED HERETO AND MADE A PART 73EREOP - ADJUSTED LOT 03'. . PARM2,3 AM THAT DOR.TION OPPARCEL 1. ALL OF PARCEL ) W NO. 3042D AS SHOWN BY MAP ON ME INBOOK 202 PAGE(S) 40THROUGH 44, MCLIISIM OF PARCEL MAPS, RECORDS OF RIVERSIDE COUNTY, ' S CALIPORNIA, TOGS MR WITH FARM 3.OPPARCEL MAP NO.53588 AS - - EHOVINBYMAP ONFMIN BOOK 214FAMM24THROUGH 27,INCWSIVB, OP PAELC13L MAPS. RECORDS OF RIVERSIDE COUNTY, MIFORNIk, MORE PAIMCDLARLY DESCRIBED AS FOLLOWS: - - - BEOMING'AT THE SOUTHEASTCORNER OFPARC EL 3 OF SAIIJPARCEL . NW 33598; TMC8 NORTH 90°000" WEST. 604,96 MM, TMNC'BSOUTH OD13'48EAST,13,25PEE1';TiBA`CBNOR1T1895143V,'BS'f,2826FBE1;. TEMNMNORTB 00000'00"EAST 52615PIi8T` THKNCBNORTH9700'00"BAST + 32,00FEBT; THENC ENOPM900" W' BAST;155:ID FBEP TRWCRNORAH _ - 90°00'DO°EAST, 323M PE SP, THENCE NORTH 0001348" WEST, =43 EME , TAENCHNORTH 9000000"BAST, 266.98 r93ET MINCE BOUTH00°1341"EAST, i - - • 530,13 FMP TRENCH NORM 89°4619' BAS"C, 8.00 FEBT; TE3ENCE Soum - 00°13'Al`EAS`1',18b.19FHET;THSNC�S0UTH00°I356 EAST;224.22F193TT0 7.77E POJNT OPBP.OINNING, r _ _ AREA:458,184.66SQ.FT.OR112072ACRBS,MORNORIM - - - AsSHOWN ON81Cm=,B' ATI'AC[m HERETO AND MADBA PART. HSBBOF ! OTy N I y ��_ APPROVED BY f ONIiYDLV OPMENTOEPT • �•nar�"1N.A * WE mj, f . oFc I&ep®ad by:D$Nsslnnd PCS 5562 ' 304.018.1 I .. I�•fgLice mlaDom 9-30 2,007 _ - 111912006,11A7 AM F } C-5 { i — cl?v7� + I F.KFjjBj'j 'B'6Y T uT0'CEf17REDR / cT (D) (Na6°�s35c1R1 [xl�imr (? CS I V - NBOWe'm'6' �di� FltS; � PM 8 L5 32509' 114 NOD^73'ur BA41' Z66.86 r� W,�1• Qb ,r.S �3 8854' 3512'`:,��' w 6 a 3 (� IA ACRES 4 ii o S' AP uj ARM 42Uo4Mu .N� ;�. •��!S_�__3"� a 4 SCAV w i LB¢DATA rtsLE IPARCRL 21 Na DFARWCMama m IPjW 304201 1 13'37 W07337. Pell 33v.�B y� = ui r fjort _W AO.Afb"IEb LOT A' PREPARED UNDER IHE SUPERWSIaY OFEVSTBVO LOT LINC O BE AWSO J 12 J 2J °7 2uatiG Ew: 9/30/07Emma .� Nser n e�NrE�Me rokiArAw i ON 8-30-20 S 5565 DATE 9AP �• t1Z�' 9 01A PARCEL Na - - - 8 . NEW PAACR W. f'wa LOT LINE ADJ�SPMPsNP HD 05— NASLAND ENGINEERING crTP ox f QUV 1 aMO �CM& OrGI BURVEnNa Un J M Q PARCEL 1, 2 A 3 OF PARCEL MAP 30420 & 4I(0 RtlIm.MrBm-Dle;o Ca8�ai4-BIl11 .069-eeE-1774 P J. OF FAR L MAP 3'3508 I. C-6 CURVE DAM TABLE - Na DELTA RAOIWS lFNCDl� CI 1Da10 6" 24a00 426E' C2 4i05 309.00. 35, c4 1ZW2 271x00 _b7.7 C3 14 I t tm 6.%. CB.. D6 3S. 94500. OS' roo. 251 CERTIFICATE OF ACCEPTANCE THIS IS TO CERTIFY that the interest in real property conveyed by a Grant of Easement and Agreement dated 20_, from "a to the CITY. OF LA QUINTA, a California municipal corporation and charter city organized and existing under the California Constitution ("City"), is hereby accepted by the City by the signature of the undersigned agent on behalf of the City, pursuant to the authority conferred upon him or her by Resolution No. adopted by the City Council on and that the City, as Grantee, by and through its said duly authorized agent, hereby consents to recordation thereof, i CITY OF LA QUNITA, a California municipal corporation and charter.city By:. Date: 20_ Thomas P. Genovese, City Manager City of La Quinta I HEREBY ATTEST to the authenticity of the foregoing signature and to the adoption of said Resolution of his general authority to so act and certify that said authority as not been revoked by a subsequent Resolution or order of the City. ' DATED: Veronica J. Montecino, CIVIC, City Clerk City of La Quinta, California i 2156/015610.0002 824"2.02 a iMB/IU_ -15- - - 2 52 ATTACHMENT 2 V) N o 0 a o N r" d w FORMER Z 'S CLUB p SITESAM AVENUE 48 z W AVENUE 50 TICINITY MAP NOT TO SCALE ^� 253 Tit -it 4 4 Qum& COUNCIL/RDA MEETING DATE: October 19, 2010 ITEM TITLE: Consideration of the Comprehensive Annual Financial Report for the Year Ended June 30, 2010 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve, receive and file the Comprehensive Annual Financial Report (CAFR) for the year ended June 30, 2010 (Attachment 1). i3b3a_1>�I �ild>�Ir7etilli7�� CITY-WIDE FINANCIAL AND AUDIT HIGHLIGHTS: •The assets of the City of La Quinta exceeded its liabilities at the close of the most recent fiscal year by $547,995,000 (net assets). Of this amount, $72,324,000 (unrestricted net assets) may be used to meet the government's ongoing obligations to citizens and creditors. •The governmental activities total net assets decreased by $15,643,000 and the Business -Type total net assets decreased by $584,000 attributable to SilverRock Golf Course. •As of the close of the current Fiscal Year, the City of La Quinta's governmental funds reported combined ending fund balances of $161,132,000, a decrease of $19,296,000 in comparison with the prior year. GENERAL FUND FINANCIAL AND AUDIT HIGHLIGHTS: •During the current Fiscal Year, the general fund net loss was $(297,000) and $1,555,000 of General fund balance has been designated for carry over appropriations. ro�.J 254 The following is a breakdown of the General Fund Balances for Fiscal Years 2009-2010 and 2008-2009: General Fund Fund Balance Total Fund Balance Nonspendable Deposits Prepaid Costs Advances to other Funds Subtotal 2010 92,030,118 92,327,381 9,830 9,030 57,897,671 57,916,531 9,830 12,424 46,137,692 46,159,946 Emergency reserves 17,774,648 18,201,948 Cash Flows 3,246,881 3,347,602 Post retirement health benefits 1,258,059 - Subtotal 22,279,588 21,549,550 Assigned Carryover appropriations 1,555,176 3,446,533 Unasigned Operations/projects/transfers 10,278,823 21,171,352 Total 92,030,118 92,327,381 Change (297,263) (3,394) 11,759,979 11,756,585 (427,300) (100,721) 1,258,059 730,038 (1,891,357) (10,892,529) (297,263) The emergency and cash flow reserves decreased because of reductions in the General Fund budget. The advances to other funds increased primarily as a result of a $10 million advance to the Redevelopment Agency to partially pay for the Fiscal Year 2009-2010 SERAF payment. OTHER AUDIT HIGHLIGHTS: • The auditors detected one deficiency regarding the date the five year Redevelopment Agency Implementation Plan was submitted, and management's response which is discussed further in Attachment 2. • The auditors rendered an unqualified opinion which states that the financial statements present fairly, in all material respects, the financial position of the City of La Quinta. yn �J 255 A more detailed discussion is found in the Transmittal Letter and the Management Discussion and Analysis sections contained in the CAFR. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the end of every fiscal year, the City prepares an audited financial report. This year the City prepared a Comprehensive Annual Financial Report (CAFR), in accordance with Government Accounting Standards Board No. 34, for the year ended June 30, 2010. Mr. Richard Kikuchi, CPA an Audit Partner of Lance Soll & Lunghard, LLP, is prepared to make a brief presentation of the report's highlights and answer any questions. In addition to the annual audited financial report, two letters addressed to the City Council are included which are an Internal Control Letter with Management's Responses and an Audit Procedures letter (Attachments 2 and 3). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve, receive and file the Comprehensive Annual Financial Report for the year ended June 30, 2010; or 2. Do not approve, receive and file the Comprehensive Annual Financial Report for the year ended June 30, 2010; or 3. Provide staff with alternative direction. Respectfully submitted, C -a V4�t 4,47m� John M. Falconer, Finance Director 256 Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Comprehensive Annual Financial Report for the year ended June 30, 2010 2. Internal Control Letter with Management's Responses 3. Audit Procedures Letter oaq _' 257 000 LSL°•Q0 CERTIFIED PUBLIC ACCOUNTANTS • Brandon W. Burrows, CPA • Donald L. Parker, CPA • Michael K. Chu, CPA • David E. Hale, CPA, CFP A Professional Corporation • Donald G. Slater, CPA • Richard K. Kikuchi, CPA • Susan F Matz, CPA • Shelly K. Jackley, CPA REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Honorable Mayor and Members of the City Council City of La Quinta, California ATTACHMENT 2 We have audited the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City of La Quinta, California, (the City) as of and for the year ended June 30, 2010, which collectively comprise the City's basic financial statements and have issued our report thereon dated October 8, 2010. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting In planning and performing our audit, we considered the City's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over financial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the City's financial statements will not be prevented, or detected and corrected on a timely basis. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over financial reporting that might be deficiencies, significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. Compliance and Other Matters As part of obtaining reasonable assurance about whether the City's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed the following instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. r 0". 2Z58 Lance, Soil & Longhand, LLP 203 North Brea Boulevard • Suite 203 • Brea, CA 92821 • TEL : 714.672.0022 • Fax: 714.672.0331 wwwAsicpas.com 41185 Golden Gate Circle • Suite 103 • Murrieta, CA 92562 - TEL 951,304.2728 • Fax: 951.304.3940 LSLCERTIFIIC ACCOUNTANTS To the Honorable Mayor and Members of the City Council City of La Quinta, California Redevelopment Agency Five-year Implementation Plan The Redevelopment Agency must produce an implementation plan in accordance with the Health and Safety Code for each project area every five years, on or before December 31, 1994, and every five years thereafter. The City was required to adopt their five year implementation before December 31, 2009. After review of the City's minutes, we noted that they did not adopt the five year implementation until January 19, 2010 which is after the permissible date. Management Response The Redevelopment Agency staff was aware that the implementation plan was required to be adopted by December 31, 2009. The revisions to the implementation plan were well underway prior to the required adoption date but due to final editing and scheduling it was approved by the Redevelopment Agency Board on January 19, 2010. Measures have been put in place to complete the next 5 year implementation plan prior to the required date. We did not audit the City's responses to the findings described above and, accordingly, we express no opinion on it. This report is intended solely for the information and use of management, the audit committee, the City Council, federal awarding agencies and pass -through entities, and is not intended to be and should not be used by anyone other than these specified parties. i50 October 8, 2010 NNw 25g LSL 000 000 00 CERTIFIED PUBLIC ACCOUNTANTS • Brandon W. Burrows, CPA • Donald L. Parker, CPA • Michael K. Chu, CPA • David E Hale, CPA, CAP A Professional Corporation • Donald G. Slater, CPA • Richard K. Kikuchi, CPA • Susan F. Matz, CPA • Shelly K. Jackley, CPA October 8, 2010 To the Honorable Mayor and Members of the City Council City of La Quinta, California ATTACHMENT 3 We have audited the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City of La Quinta (the City) for the year ended June 30, 2010, and have issued our report thereon dated October 8, 2010. Professional standards require that we provide you with the following information related to our audit. Our Responsibilities under U.S. Generally Accepted Auditing Standards and OMB Circular A-133 Our responsibility, as described by professional standards, is to express opinions about whether the financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles. Our audit of the financial statements does not relieve you or management of your responsibilities. In planning and performing our audit, we considered the City's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinions on the financial statements and not to provide assurance on the internal control over financial reporting. We also considered internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133. Significant deficiencies in such controls, if any, have been communicated to you by a separate letter. As part of obtaining reasonable assurance about whether the City's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions is not an objective of our audit. Also, in accordance with OMB Circular A-133, we examined, on a test basis, evidence about the City's compliance with the types of compliance requirements described in the "U.S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement' applicable to each of its major federal programs for the purpose of expressing an opinion on the City's compliance with those requirements. While our audit provides a reasonable basis for our opinion, it does not provide a legal determination on the City's compliance with those requirements. Again, instances of non-compliance with provisions of laws, regulations, contracts and grants noted by us, if any, have been communicated to you by a separate letter. it.. 60 Lance, Soil & Lunghard, LLP 203 North Brea Boulevard • Suite 203 • Brea, CA 92821 • TEL: 714,672.0022 • Fax: 714.672.0331 www.lsicpas.com 41185 Golden Gate Circle • Suite 103 • Murrieta, CA 92562 • TEL: 951.304,2728 • Fax: 951.304.3940 LSL000 CERTIFIED YUFtIC OCCOUOTIXT3 Honorable Mayor and Members of City Council City of La Quinta Page 2 Planned Scope and Timing of the Audit We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether caused by error or fraud. Accordingly, a material misstatement may remain undetected. Also, an audit is not designed to detect error or fraud that is immaterial to the financial statements. During the audit, we obtained an understanding of the entity and its environment, including its internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. An audit is not designed to provide assurance on internal control or to identify significant deficiencies. Significant deficiencies in such controls, if any, have been communicated to you by a separate letter. Our audit has been performed in phases which consisted of interim contact during the fiscal year and a year-end contact which occurred after the fiscal year-end. Had we noted any significant matters related to the financial statement audit that were, in our professional judgment, relevant to the responsibilities of those charged with governance in overseeing the financial reporting process, we would have communicated those in a separate letter. We did not note any such matters. Generally accepted auditing standards do not require us to design procedures for the purpose of identifying other matters to communicate with those charged with governance. Significant Accounting Policies Management is responsible for the selection and use of appropriate accounting policies. In accordance with the terms of our engagement, we will advise management about the appropriateness of accounting policies and their application. The significant accounting policies used by the City are described in the notes to the financial statements. No new accounting policies were adopted and the application of existing policies was not changed during the year ended June 30, 2010. We noted no transactions entered into by the City during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. Accounting Estimates Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. Where applicable, the City utilized accounting estimates for depreciation on City assets, amortization of bond related issuance costs, premiums/discounts and gains/losses on bond defeasance and for reporting incurred but not reported amounts relating to the liability for claims and judgments. The methodology used during this audit is consistent with that of prior years. We evaluated the key factors and assumptions used to develop these estimates in determining that they are reasonable in relation to the financial statements taken as a whole. 0.. 261 LSL000 CERTIFIED PUBLIC ACCOUNTANTS Honorable Mayor and Members of City Council City of La Quinta Page 3 Financial Statements Disclosure Certain financial statement disclosures are particularly sensitive because of their significance to financial statement users. The disclosures in the financial statements are neutral, consistent, and clear. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. These differences are described below in the audit difference evaluation form. In addition, none of the misstatements detected as a result of audit procedures and corrected by management were material, either individually or in the aggregate, to the financial statements taken as a whole. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit. Management Representations We have requested certain representations from management that are included in the management representation letter dated October 8, 2010. Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the governmental unit's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Audit Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the governmental unit's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. Po, 62 LSL000 CERTIFIED PUBLIC ACCOUNTANTS Honorable Mayor and Members of City Council City of La Quinta Page 4 Other Communications The City implemented, when applicable, the following new Governmental Accounting Standards Board (GASB) pronouncements, which were effective for fiscal year 2009-2010 audits: GASB Statement No. 51, Accounting and Financial Reporting for Intangible Assets GASB Statement No. 53, Accounting and Financial Reporting for Derivative Instruments GASB Statement No. 57, OPEB Measurements by Agent Employers and Agent Multiple - Employer Plans GASB Statement No. 58, Accounting and Financial Reporting for Chapter 9 Bankruptcies This information is intended solely for the use of the members of the City Council or individual(s) charged with governance and management of the City, and is not intended to be and should not be used by anyone other than these specified parties. Very truly yours, rob, 263 Audit Difference Evaluation Form Name of Governmental Unit: City of La Quinta Date of Combined Balance Sheet: June 30, 2010 Opinion Unit, Fund Type or Fund: All funds Instructions This form should be used to accumulate known audit differences by opinion unit, fund type or fund detected by non -sampling substantive tests (including differences in accounting estimates) and projected audit differences from substantive tests that used sampling. The current year effect of prior year uncorrected audit differences should also be summarized at the bottom of the form. This form should not include normal closing entries. At the end of the audit, the auditor should evaluate all uncorrected audit differences individually and in the aggregate, in the context of individual opinion and conclude whether they materially misstate the financial statement of an opinion unit. Thus, a separate Audit Difference Evaluation Form should be maintained for each opinion unit, fund type or fund. Description (Nature) Workpaper of Audit Difference Cause Ref. Amount The journal entry to make City GASS 31 Adjustment this adjustment goes across for LAW and Bank of New all funds and the client has York investments decided not to make the entry. D.2 $ (217,866.00) The journal entry to make RDA GASB 31 Adjustment this adjustment goes across for LAIF and cash with all funds and the client has fiscal agent decided not to make the entry. D.2 (14,553.00) Total (232,419.00) Less Audit Adjustments Subsequently Booked Net Unadjusted Audit Differences - this year (232,419.00) Effect of Net Unadjusted Audit Difference - prior year Net Audit Differences $ (232,419.00) e>". 2611 LSL00, a CERTIFIED PUBLIC ACCOUNTANTS CITY OF LA QUINTA, CALIFORNIA COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2010 Prepared By FINANCE DEPARTMENT JOHN M.FALCONER Director of Finance aen. 266 6C CITY OF LA QUINTA COMPREHENSIVE ANNUAL FINANCIAL REPORT JUNE 30, 2010 TABLE OF CONTENTS Page Number INTRODUCTORY SECTION Letterof Transmittal ....................... ...... ...... ........... ...... ...... ...... ..... ............ .... ....... ..... ............ .... .......... I Listof Principal Officials................................................................................................................. vii OrganizationalChart ...................................................................................................................... viii Certificate of Achievement for Excellence in Financial Reporting (GFOA)..................................... ix FINANCIAL SECTION IndependentAuditors' Report .................................................................................................................1 Management's Discussion and Analysis.................................................................................................3 Basic Financial Statements: Government -Wide Financial Statements: Statementof Net Assets.................................................................................................................17 Statementof Activities....................................................................................................................18 Fund Financial Statements: Balance Sheet — Governmental Funds...........................................................................................20 Reconciliation of the Balance Sheet of Governmental Funds tothe Statement of Net Assets.......................................................................................................23 Statement of Revenues, Expenditures and Changes in Fund Balances— Governmental Funds...................................................................................................24 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities .......................26 Budgetary Comparison Statement by Department — General Fund..............................................27 Statement of Net Assets — Proprietary Funds................................................................................28 Statement of Revenues, Expenses and Changes in Fund Net Assets — ProprietaryFunds...........................................................................................................................29 Statement of Cash Flows — Proprietary Funds...............................................................................30 Statement of Fiduciary Net Assets - Fiduciary Funds....................................................................32 Notesto Financial Statements...........................................................................................................33 267 CITY OF LA QUINTA COMPREHENSIVE ANNUAL FINANCIAL REPORT JUNE 30, 2010 TABLE OF CONTENTS (Continued) Page Number COMBINING AND INDIVIDUAL FUND STATEMENTS AND SCHEDULES Combining Balance Sheet - Non -Major Governmental Funds.......................................................76 Combining Statement of Revenues, Expenditures and Changes in Fund Balance - Non -Major Governmental Funds.......................................................................86 Budgetary Comparison Schedules — Special Revenue Funds StateGas Tax.........................................................................................................................95 Libra ..............96 FederalAssistance...................................................................................................................97 SLEBG..................................................................................................................I..................98 Indian Gamin 99 Lightingand Landscape.........................................................................................................100 RCTC.....................................................................................................................................101 Quimby....................................................102 Congestion Management Air Quality Fund............................................................................103 Public Safety ..............................104 ArtsIn Public Places..............................................................................................................105 South Coast Air Quality106 AB939....................................................................................................................................107 CV Violent Crime Task Force................................................................................................108 Proposition1 B Fund...............................................................................................................109 JusticeAssistance Grant........................................................................................................110 HousingAuthority PA No. 1................................................................................................... ill HousingAuthority PA No. 2...................................................................................................112 Low/Moderate Income Housing PA No. 1.............................................................................113 Low/Moderate Income Housing PA No. 2.............................................................................114 Budgetary Comparison Schedules — Capital Projects Funds CapitalImprovement............................................................................................................115 Infrastructure.........................................................................................................................116 Transportation.......................................................................................................................117 Parksand Recreation...........................................................................................................118 CivicCenter..........................................................................................................................119 LibraryDevelopment............................................................................................................120 CommunityCenter................................................................................................................121 StreetFacility........................................................................................................................122 Park Facility123 Fire Facility........................................................................................................................... 124 2004 Low/Mod Bond.............................................................................................................125 Redevelopment Agency PA No. 1 — Capital Projects..........................................................126 Redevelopment Agency PA No. 2 - Capital Projects..........................................................127 Budgetary Comparison Schedules — Debt Service Funds Financing Authority — Debt Service........................................................................................128 Redevelopment Agency PA No. 1 — Debt Service.................................................................129 Redevelopment Agency PA No. 2 — Debt Service.................................................................130 �A..; 260 CITY OF LA QUINTA COMPREHENSIVE ANNUAL FINANCIAL REPORT JUNE 30, 2010 TABLE OF CONTENTS (Continued) Page Number Combining Statement of Net Assets — Internal Service Funds....................................................132 Combining Statement of Revenues, Expenses and Changes in Fund Net Assets — Internal Service Funds...............................................................................133 Combining Statement of Cash Flows — Internal Service Funds...................................................134 Combining Balance Sheet — All Agency Funds............................................................................136 Combining Statement of Changes in Assets and Liabilities — All Agency Funds .........................137 STATISTICAL SECTION NetAssets by Component .............. .... ........ ....... ..... .............. ......... ....... ........... ......... ............ .......'140 Changesin Net Assets ............... .............. ...... ..... .......... ....... ........... ......................... ..... ..............' 141 Changes in Net Assets — Governmental Activities.......................................................................142 Changes in Net Assets — Business -type Activities.......................................................................143 Fund Balances of Governmental Funds.......................................................................................144 Changes in Fund Balances of Governmental Funds....................................................................145 Assessed Value and Estimated Actual Value of Taxable Property..............................................146 Assessed Value and Estimated Actual Value of Taxable Property - Redevelopment Agency ..............................................147 Direct and Overlapping Property Tax Rates.................................................................................148 Principal Property Taxpayers.......................................................................................................149 Property Tax Levies and Collections............................................................................................150 Ratios of Outstanding Debt by Type............................................................................................151 Ratio of General Bonded Debt Outstanding.................................................................................152 Directand Overlapping Debt........................................................................................................153 LegalDebt Margin Information.....................................................................................................154 Pledged -Revenue Coverage........................................................................................................155 Demographic and Economic Statistics.........................................................................................156 ��, 269 CITY OF LA QUINTA COMPREHENSIVE ANNUAL FINANCIAL REPORT JUNE 30, 2010 TABLE OF CONTENTS (Continued) PrincipalEmployers......................................................................................................................157 Full-time City Employees..............................................................................................................158 OperatingIndicators.....................................................................................................................159 CapitalAsset Statistics.................................................................................................................160 Schedule of Insurance in Force....................................................................................................161 °°� 270 P.U. Box 1504 1.A QIII NIA, C:.-\i.iFORNIA 92247-1501 78-495 CAi.i.r: '1':��mic.0 (760) 777-7000 LAQIny-rA, CA1.1FORNIA 92233 FAX (7G0) 7i7-7101 October 19, 2010 To the Honorable Mayor, Members of the Governing Council, and Citizens of the City of La Quinta, California: Government Code 26909 (a) requires that the City, as a local agency of the County, contract with a certified public accountant to perform an annual audit of the accounts and records of the City and that the audit conform to generally accepted auditing standards. Further, Government Code 26909 (b) states that an audit report shall be filed with the State Controller and with the County Auditor of the County in which the district is located within 12 months of the end of the fiscal year. This report is published to fulfill these requirements for the fiscal year ended June 30, 2010. In addition, City Ordinance 2.12.040 requires an annual audit be performed by a certified public accountant. Management assumes full responsibility for the completeness and reliability of the information contained in this report, based upon a comprehensive framework of internal control that it has established for this purpose. Because the cost of internal control should not exceed anticipated benefits, the objective is to provide reasonable, rather than absolute, assurance that the financial statements are free of any material misstatements. Lance Soil & Lunghard LLP Certified Public Accountants have issued an unqualified opinion on the City of La Quinta financial statements for the year ended June 30, 2010. The independent auditor's report is located at the front of the financial section of this report. Management's discussion and analysis (MD&A) immediately follows the independent auditor's report and provides a narrative introduction, overview, and analysis of the basic financial statements. The MD&A complements the letter of transmittal and should be read in conjunction with it. Profile of the Government The City of La Quinta is located 120 miles east of Los Angeles in the eastern portion of Riverside County known as the Coachella Valley. The City motto is "The Gem of the Desert.„ The City is governed by a five -member City Council under the Council/Manager form of government. The Mayor is directly elected by the citizens. 271 The Mayor serves a two-year term and the four Council Members serve four-year terms, with two Council Members elected every two years. The Mayor and four Council Members are elected at large. The City was originally incorporated in 1982 as a general law City and it became a charter City in November 1996. The Council appoints the City Manager, who in turn appoints the Assistant City Managers and the heads of the various departments. The City of La Quinta provides a range of services which include: construction and maintenance of streets and other infrastructure; community development and planning; construction and code compliance; various recreational and cultural activities; and general municipal services. Services are also provided to the City and its citizens by contract and by the direct services of other government agencies and organizations. These services include police and fire protection through the County of Riverside, library services through the County of Riverside, visitor and tourist information through Palm Springs Desert Resort Communities Convention and Visitors Authority, city promotion through the La Quinta Chamber of Commerce, water and sewer service through the Coachella Valley Water District, electricity service through the Imperial Irrigation District, refuse collection through Burrtec Waste Industries, public transit through Sunline Transit Agency, and cable service through Time Warner. The City of La Quinta also is financially accountable for a legally separate Redevelopment Agency, Financing Authority, Housing Authority. Additional information on these two legally separate entities can be found in the notes to the financial statements. Pursuant to City Ordinance 2.08.060 and 2.12.030, the City Manager and Finance Director are responsible for the preparation of the annual budget for City Council consideration prior to the start of the fiscal year. The annual budget serves as the foundation for the City of La Quinta's financial planning and control. The budget is prepared by fund, function, department and line item. Department heads may transfer line item resources within a division with the approval of the City Manager. Transfers between divisions and departments need approval from the City Council and the City Manager. Local economy According to the State of California Economic Development Department (EDD), as of June 2010, the total workforce for the City of La Quinta was 14,600 of which 13,500 were employed for a 7.5% unemployment rate. This rate is significantly lower than the Riverside County unemployment rate of 14.5% and the statewide unemployment rate of 12.2%. During the last ten years, the City of La Quinta has been in a growth phase with net assessed values increasing from $2.68 billion in Fiscal Year 2000-2001 to $11.86 billion (over 442%). This major increase in assessed value consists primarily of residential development; however, in the last ten years major commercial development has occurred along the Highway 111 corridor. to.. 272 The City of La Quinta has transformed itself from a retirement community known as the "Gem of the Desert" and the western home of golf to a year-round full -service community. Major employers include the La Quinta Resort and Club, PGA West, Home Depot, Wal-Mart, Rancho La Quinta, and Lowe's. During the past ten years, the City of La Quinta general fund expenditures have increased 297%. Two Departments that have exceeded the average include and Public Safety (353%) and Community Services (339%). In the case of Public Safety, much of the increase is reflected in increased police service personnel. In the case of Community Services, much of the increase can be attributed to adding library and museum services and park maintenance functions to the Department. During the same ten-year period, the City of La Quinta general fund revenues increased 196%. Sources that exceeded the average include intergovernmental (584%), taxes (191%), and interest earnings (143%). In the case of intergovernmental revenues, most of the increase is attributable to the way the fire service contract is accounted for and an increase in motor vehicle fees. In the case of taxes, the increase is due greatly to the increase in sales tax revenues from the commercial development along Highway 111. And finally, the increase in interest earnings is due to greater General Fund reserves and additional advances between the General Fund and the Redevelopment Agency. Offsetting these increases were decreases in licenses and permits (-77%) and charges for services (-76%) from the same period ten years ago. These decreases can be attributed to the rapid slow down to development related activities experienced in the City of La. Quinta in Fiscal Years 2008-2009 and Fiscal Year 2009-2010. While the City has experienced record setting growth in the past, the recession of Fiscal Year 2008-2009 has impacted the City of La Quinta. This downturn has resulted in our residents and businesses experiencing: (1) a higher level of unemployment, (2) lower property values; (3) more commercial store closings and (4) more home foreclosures than in previous years. In addition, the credit crisis has resulted in fewer new home starts and new businesses delaying their plans to open stores in the City. While the City is the home of large and small retailers and hotels, no significant store openings have occurred in Fiscal Year 2009-2010 and several large retailers have closed their doors. This has resulted in a reduction in actual tax collections in Fiscal Year 2009-2010 by $900,000. While economists may state that the recession is over, future revenue decline in Fiscal Years 2010-2011 and beyond may be on the horizon given the projected decline in property tax assessment. In Fiscal Years 2008-2009 and 2009- 2010, the City did tighten its fiscal belt at its mid year reviews and will have to continue to monitor and possibly further reduce expenditures in Fiscal Year 2010-2011 given the revenue shortfalls that may continue to occur. Long-term financial planning Each year the City embarks on a strategic planning process which begins in the spring with a discussion of the City Council goals and ends with adoption of the budget in June. "� 273 The documents that are generated in this strategic planning process include a presentation of the financial achievements for the past fiscal year, a five-year cash flow projection for each City, Redevelopment Agency and Financing Authority fund, and a financial management strategies and recommendation report for the coming fiscal year. Within the financial strategies and recommendation report, a "build out" analysis is included which estimates the annual General Fund revenue (inflows) and expenditures (outflows) in thirty years. This build out analysis is updated every three years based upon future land use designations, existing land use and population projections. This build out report projects that in twenty (20) years, with an estimated population of 81,771 versus the current 44,421, the annual revenues into the General Fund will be $3,276,000 less than expenditures. With this information provided during the mid -year financial review, the City of La Quinta is attempting to attract revenue -producing businesses and hotels consistent with its land use planning, while at the same time providing current and future residents a level of service that makes them proud to call La Quinta their home. During Fiscal Year 2009-2010, the General Fund balance decreased by $297,000 consisting of revenue decreases primarily in taxes and interest income offset by expenditure savings in the police and fire divisions in the Public Safety Department, the Planning & Development Administration division, and the Street Maintenance division in Public Works Department. The General Fund balance as of June 30, 2010 was $92.0 million of which $57.9 million versus $46.1 million in Fiscal Year 2008-2009 was nonspendable, $22.3 million versus $23.7 million in Fiscal Year 2008-2009 was committed, $1.5 million versus $3.5 in Fiscal Year 2008-2009 was assigned, and $10.3 million versus $19 million in Fiscal Year 2008-2009 was unassigned. The committed fund balances include an emergency reserve set at 35% of the annual budget plus $4,000,000 and a cash flow reserve of 8.25% of the annual budget. Additional components of the strategic planning process include the Economic Development Plan, the Capital Improvement Program, the Annual Budget and the Five -Year Resource Allocation Plan. An explanation of each of these documents is provided below. Economic Development Plan This plan outlines a vision and direction for the City's economic development activities. It presents the mission statement, implementation policies, projected resources, and business plan the City and the La Quinta Redevelopment Agency will follow to sustain a comprehensive economic development effort. It is goal -oriented in that the economic development efforts specified in the plan are a key to generating the financial resources necessary to support both the Resource Allocation Plan and the Capital Improvement Plan. Capital Improvement Plan This plan is primarily a planning document that establishes five-year funding priorities for capital improvements. This plan also includes a listing of all the other desired capital improvements that cannot, or need not, be funded within the five-year horizon and totaled $84.5 million. iv "- 274 Five -Year Resource Allocation Plan This plan is primarily a planning document that provides a five-year horizon for forecasted operational needs of each department, as well as the City as a whole. This plan is a cyclical review of all operations expenditures to reassess funding mechanisms behind personnel responsibilities and the various service levels of all programs. Annual Budget This document is the annual implementation tool for the overall planning process. The budget will encompass each element of the strategic planning effort and will implement: the goals of the Economic Development Plan; the resource and demand allocation outlined in the Five -Year Resource Allocation Plan; and the capital improvement investment for a given year. Relevant Financial Policies The State of California has mandated in the past that the City of La Quinta, pursuant to State of California Revenue and Taxation Code Section 97.70, contribute $332,000 from the General Fund in Fiscal Year 2005-2006 with a similar amount in Fiscal Year 2004-2005 to meet the State budget crisis. Again, in Fiscal Year 2009-2010 the State of California has mandated that $965,000 in General Fund property taxes be transferred to the State. Also, from Fiscal Year 2002-2003 through Fiscal Year 2005-2006, the La Quinta Redevelopment Agency has contributed $7.8 million to the State of California pursuant to State of California Health and Safety Code 33681.12 to meet its budget shortfalls. The $7.8 million of funds that have been diverted to the State will not be refunded and are not available for use within the City of La Quinta. While no State mandated contributions were required from Fiscal Year 2006-2007 through Fiscal Year 2008-2009, the State budget crisis of Fiscal Year 2009-2010 will result in an additional diversion of $23.69 million and $4.9 million in Fiscal Year 2010-2011 from the La Quinta Redevelopment Agency for a total take away of $36.3 million. Major Initiatives The La Quinta Redevelopment Agency (Agency) will be spending a considerable amount of effort to acquire sites and facilitate the development of affordable housing units in the City. Toward this end, the Agency is working on the Washington Street Apartment Project to rehabilitate a 73-unit affordable rental housing project. In addition, the Agency has purchased land near the southeast corner of Highway 111 and Dune Palms Road to construct additional affordable Apartment units. The City has a major public facility expansion underway rebuilding Fire Station 32 at its new location at Avenue 52 and Desert Club which is scheduled to open in late 2010. Once completed, this facility, three times the size of the station it is replacing, will better serve the residents of the La Quinta Cove and surrounding areas. In addition, the City is nearing completion of the final design on the Adams Street Bridge which will span the Whitewater Channel and provide an all-weather crossing at this location. °°- 275 The La Quinta Redevelopment Agency has acquired a 525-acre parcel at Avenue 52 and Jefferson Street for the development of two golf courses, a clubhouse, and future hotel resort development. The first golf course was dedicated in January 2005 with the second course, permanent clubhouse, and infrastructure in the planning stages. The Agency continues to seek quality development opportunities for future hotel(s) on the property to generate additional General Fund revenues. Awards and Acknowledgements The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of La Quinta for its comprehensive annual financial report (CAFR) for the fiscal year ended June 30, 2009. This was the fourteenth consecutive year that the City has received this prestigious award. In order to be awarded a Certificate of Achievement, the government had to publish an easily readable and efficiently organized comprehensive annual financial report. This report must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. We believe that our current CAFR continues to meet the Certificate of Achievement Program's requirements and we are submitting it to the GFOA to determine its eligibility for another certificate. The preparation of this report would not have been possible without the efficient and dedicated service of the finance department staff. Credit also must be given to the Mayor and City Council for their support in maintaining the highest standards of professionalism in the management of the City of La Quinta's finances. Respectfully submitted, Thomas P. Genovese John M. Falconer City Manager Finance Director Vi 276 City of La Quinta Directory of Officials June 30, 2010 CITY COUNCIL Don Adolph, Mayor Kristy Franklin, Mayor Pro Tern Linda Evans, Council Member Terry Henderson, Council Member Stanley Sniff, Council Member ADMINISTRATION Thomas P. Genovese, City Manager Doug Evans, Assistant City Manager — Development Services Bret Plumlee, Assistant City Manager — Management Services John M. Falconer, Finance Director Tom Hartung, Building & Safety Director Edie Hylton, Community Services Director Kathy Jenson, City Attorney Les Johnson, Planning Director Tim Jonasson, Public Works Director/City Engineer Veronica Montecino, City Clerk 277 ~ \ tm No-7— \ \\\) \/\IM2 \ \\\\)\ �i\) \ �` \\ o \ \\\\\\/\ \\ w ' 27a Certificate of Achievement for Excellence in Financial Reporting Presented to City of La Quinta California For its Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2009 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canada to government units and public employee retirement systems whose comprehensive annual financial reports (CAFRs) achieve the highest standards in government accounting and financial reporting. � t ovr, OF ME WTAV m STAn Mo = UWA 3 LOSFuY yE' o swu a+ WIUW President *I:kr 7 IFS1 Executive Director ix 279 THIS PAGE INTENTIONALLY LEFT BLANK .Co... 280 LSL0 ° CERTIFIED PUBLIC ACCOUNTANTS • Brandon W. Burrows, CPA • Donald L. Parker, CPA • Michael K. Chu, CPA • David E. Hale, CPA, CFP A Professional Corporation • Donald G. Slater, CPA • Richard K. Kikuchi, CPA • Susan F. Matz, CPA • Shelly K. Jackley, CPA INDEPENDENT AUDITORS' REPORT To the Honorable Mayor and Members of the City Council City of La Quinta, California We have audited the accompanying financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City of La Quinta, California, as of and for the year ended June 30, 2010, which collectively comprise the City's basic financial statements as listed in the accompanying table of contents. These financial statements are the responsibility of the City of La Quinta's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatements. An audit includes examining on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City of La Quinta as of June 30, 2010, and the respective changes in financial position and cash flows, where applicable, and the respective budgetary comparison for the General Fund for the year then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Govemment Auditing Standards, we have also issued our report dated October 8, 2010, on our consideration of the City of La Quinta's internal control over financial reporting and our tests of its compliance with certain laws, regulations, contracts, grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. The management's discussion and analysis is not a required part of the basic financial statements, but is supplementary information required by the Governmental Accounting Standards Board. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the required supplementary information. However, we did not audit the information and express no opinion on it. Lance, Soil & Longhand, LLP 203 North Brea Boulevard • Suite 203 • Brea, CA 92821 • TEL: 714.572.0022 + Fax: 714.672.0331 www.lslcpas.com 41185 Golden Gate Circle • Suite 103 • Murrieta, CA 92562 > TEL: 951.304.2728 • Fax: 951.304.3940 «m 281 a n[ry'( oa .•YM1\JL900 op u a n,l[KFdn, To the Honorable Mayor and Members of the City Council City of La Quinta, California Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City's basic financial statements. The accompanying introductory section, the combining and individual fund statements, schedules and statistical tables are presented for purposes of additional analysis and are not a required part of the basic financial statements. The accompanying combining and individual nonmajor fund financial statements and schedules have been subjected to the auditing procedures applied in the audit of the basic financial statements, and, in our opinion, are fairly stated in all material respects in relation to the basic financial statements taken as a whole. The accompanying introductory section and statistical tables have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we express no opinion on them. / z October 8, 2010 �... 282 Management's Discussion and Analysis As management of the City of La Quinta, we offer readers of the City of La Quinta's financial statements this narrative, overview and analysis of the financial activities for the fiscal year ended June 30, 2010. We encourage readers to consider the information presented here in conjunction with additional information that we have furnished in our letter of transmittal, which can be found in an earlier section of this report. All amounts, unless otherwise indicated, are rounded to the nearest thousands of dollars. Financial Highlights • The assets of the City of La Quinta exceeded its liabilities at the close of the most recent fiscal year by $547,995,000 (net assets). Of this amount, $72,324,000 (unrestricted net assets) may be used to meet the government's ongoing obligations to citizens and creditors. The governmental activities total net assets decreased by $15,643,000 and the Business -Type total net assets decreased by $584,000 attributable to the SilverRock Golf Course. As of the close of the current fiscal year, the City of La Quinta's governmental funds reported combined ending fund balances of $161,132,000, a decrease of $19,296,000 in comparison with the prior year. At the end of the current fiscal year, the unassigned General Fund Balance comprised $10,279,000 of the total $92,000,000 General Fund Balance or 11 percent and 24 percent of total General Fund budgeted expenditures. The City of La Quinta's total debt decreased by $6,645,000 during the current fiscal year from $237,476,000 to $230,831,000 through normally scheduled debt service payments. Overview of the Financial Statements This discussion and analysis is intended to serve as an introduction to the City of La Quinta's basic financial statements. The City of La Quinta's basic financial statements comprise three components: 1) government -wide financial statements, 2) fund financial statements, and 3) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. �... 283 Government -wide financial statements The government -wide financial statements are designed to provide readers with a broad overview of the City of La Quinta's finances, in a manner similar to a private - sector business. The statement of net assets presents information on all of the City of La Quinta's assets and liabilities, with the difference between the two reported as net assets. Over time, increases or decreases in net assets may serve as a useful indicator of whether the financial position of the City of La Quinta is improving or deteriorating. The statement of activities presents information showing how the government's net assets changed during the most recent fiscal year. All changes in net assets are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g., earned but unused vacation leave). Both of the government -wide financial statements distinguish functions of the City of La Quinta that are principally supported by taxes and intergovernmental revenues (governmental activities) from other functions that are intended to recover all or a significant portion of their costs through user fees and charges (business -type activities). The governmental activities of the City of La Quinta include general government, public safety, community services, planning and development and public works. The business -type activities of the City of La Quinta include the SilverRock Golf course operations. The government -wide financial statements include not only the City of La Quinta itself (known as the primary government), but also the La Quinta Redevelopment Agency, the La Quinta Financing Authority, and the La Quinta Housing Authority. Although legally separate entities they function for all practical purposes as departments of the City of La Quinta, and therefore have been included as an integral part of the primary government. The government -wide financial statements can be found in the table of contents under the Financial Section of this report. Fund financial statements A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The City of La Quinta, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance -related legal requirements. All of the funds of the City of La Quinta can be divided into three categories: governmental funds, proprietary funds, and fiduciary funds. 10a. 284 4 Governmental funds Governmental funds are used to account for essentially the same functions reported as governmental activities in the government -wide financial statements. However, unlike the government -wide financial statements, governmental fund financial statements focus on near -term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government's near - term financing requirements. Because the focus of governmental funds is narrower than that of the government - wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government -wide financial statements. By doing so, readers may better understand the long-term impact of the government's near -term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The City of La Quinta maintains thirty eight (38) individual governmental funds, which are distinguished between major and non -major funds. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures, and changes in fund bal- ances for the general fund, two (2) debt service funds and three (3) capital project funds. These six (6) funds are considered to be major funds. Data from the other thirty two (32) governmental funds are combined into a single, aggregated presentation. Individual fund data for each of these non -major governmental funds is provided in the form of combining statements elsewhere in this report. The City of La Quinta adopts an annual appropriated budget for its general fund. A budgetary comparison statement has been provided for the general fund to demonstrate compliance with this budget. The basic governmental fund financial statements can be found in the table of contents under the heading Basic Financial Statements. 5 2�5 Proprietary funds Proprietary funds can be broken down into enterprise and internal service funds. The City of La Quinta maintains one (1) proprietary fund. Enterprise funds are used to report the same functions presented as business -type activities in the government -wide financial statements. The City of La Quinta uses an enterprise fund to account for its SilverRock Golf Course operations, which is considered to be a major fund. Internal service funds are an accounting device used to accumulate and allocate costs internally among the City of La Quinta's various functions. The City of La Quinta has three (3) internal service funds to account for its major equipment replacement including vehicles, for its information technology systems, and for its park equipment and facility needs. Because these three services predominantly benefit governmental rather than business -type functions, they have been included within governmental activities in the government -wide financial statements. The internal service funds are combined into a single, aggregated presentation in the proprietary fund financial statements. Individual fund data for the internal service funds is provided in the form of combining statements elsewhere in this report The basic proprietary fund financial statements can be found on the pages listed in the table of contents for Proprietary Funds: Statement of Net Assets, Statement of Revenues, Expenditures and Changes in Net Assets, and Statement of Cash Flows. Fiduciary funds Fiduciary funds, also called agency funds, are used to account for resources held for the benefit of parties outside the government. Fiduciary funds are not reflected in the government -wide financial statement because the resources of those funds are not available to support the City of La Quinta's own programs. The accounting used for fiduciary funds is much like that used for proprietary funds. The basic fiduciary fund financial statements can be found on the pages listed in the table of contents for Fiduciary Funds: Statement of Fiduciary Assets and Liabilities — Agency Funds. Notes to the financial statements The notes provide additional information that is essential to a full understanding of the data provided in the government -wide and fund financial statements. The notes to the financial statements can be found on the pages listed in the table of contents for Notes to the Basic Financial Statements. Other information In addition to the basic financial statements and accompanying notes, this report also presents certain required supplementary information concerning the City of La Quinta's General Fund and its budget appropriations. Required supplementary information can be found in the table of contents under the section Required Supplemental Information and includes Notes to the Required Supplementary Information and a General Fund Budgetary Comparison Schedule. 6 0o,° . 286 The combining statements referred to earlier in connection with non -major govern- mental funds, internal service funds, and agency funds are presented immediately following the required supplementary. Combining and individual fund statements and schedules can be found in the table of contents under Supplementary Schedules. Government -wide financial analysis As noted earlier, net assets may serve over time as a useful indicator of a government's financial position. In the case of the City of La Quinta, assets exceeded liabilities by $547,995,000 at the close of the most recent fiscal year, which is $16,226,000 less than the previous year. The largest portion of the City of La Quinta's net assets, which was 69% this year and 65% last year, reflects its investment in capital assets (e.g., land, buildings; machinery, and equipment); less any related debt used to acquire those assets that is still outstanding. The City of La Quinta uses these capital assets to provide services to citizens; consequently, these assets are not available for future spending. Although the City of La Quinta's investment in its capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. City of La Quinta Net Assets Governmental activities Business -type activities Total 2010 2009 2010 2009 2010 2009 Current and other assets $ 207,301,319 $ 225,009,148 $ (4,606.437) $ (3,721,932) $ 202,694,882 $ 221,287,216 Capital assets 565,238,042 559.028,995 42,934,025 42, 1,825 608J 12,067 601,850,820 Total assets 772,539,361 -7M,038,143 38,327,588 39,099,893 81 F8_6fK,949 823, ,03 urrent liabilities 32,552,436 2 ,1 7, 9 ,411 216,522 32-,809,847 22,353,47r Non -current liabilities 230.007,350 236,278,140b4,543 285,211 —2W.061,893 236,5637 Totalliabilities 262,559,786 5 16,0 311,954 500,7 2, 7 ,7 0 58, ,77 Net assets: Invested in capital assets, net of related debt 336,459,272 323.669,955 42,879,482 42,767,282 379,338,754 366,437,231 Restricted 96,332,870 105,297,168 - - 96, ,870 1 5, 7,1 gg nrestnct Total net assets 509,979,575 5 5, 2 ,1 ,015, 4 8,59 54 547, 09 S 5 1, 5 An additional portion of the City of La Quinta's net assets (18 percent versus 19 percent in the prior year) represents resources that are subject to external restrictions on how they may be used. The remaining balance of unrestricted net assets - $72,324,000 (13 percent) may be used to meet the government's ongoing obligations to citizens and creditors. 7 ro... 287 Ur At the end of the current fiscal year, the City of La Quinta is able to report positive balances in all three categories of net assets, both for the government as a whole, as well as for its separate governmental activities; however, the business type unrestricted net assets had a deficit of $4,864,000. Governmental activities Governmental activities net assets decreased by $15,643,000 accounting for a 3 percent change in the net assets from the previous year. Key elements of these changes are as follows: City of La Quinta Changes in Net Assets Governmental Business -type activities activities Total 2009 Change 2010 2009 Change 2010 2009 rco9ram reve— (337.890) Cringes tar services 2.566,525 3,121,276 (554751) 3,584,996 3,368,135 216,861 6,161,521 6,489,411 Operating grants are contributions 16,363.650 10,725.280 4.638,370 - - - 15.363,650 t0,]25,280 4,638.3]0 api all grants and contributions 5,974,311 10,647,270 (4,672,959) - - - 5,974,311 10,647,270 (4,672,959) tiara revenues: and reslalemenls (15,642,529) 16.919,485 (32,562,014) (583,520) (1,069,337) 485.811 (16,226,049) 15,850.148 (32.0]6,19]) lransers - - - Revenues decreased by $4,463,000 with the largest category decreases in capital grants and contributions of $4,673,000 and investment income of $2,026,000. One of the reasons for the decrease in the capital grant contribution account is that development impact fees collections in Fiscal Year 2009-2010 totaled $179,000 and in Fiscal Year 2008-2009 the total was $1,167,000 for a $988,000 decrease. Another reason for the decrease in the capital grant contribution account was that grant revenues from Federal, State, County, and Special Districts for capital projects declined by $2,320,000 from the prior year. Interest income declined from $7,390,000 in Fiscal Year 2008-2009 to $5,364,000 or $2,026,000. The portfolio earned an average interest rate of .51 percent (a little over one half of one percent) in Fiscal Year 2009-2010 versus a 1.72% rate in Fiscal Year 2008-2009. These lower rates were offset slightly by a higher average cash balance of $181 million per month in Fiscal Year 2009-2010 versus $178 million in Fiscal Year 2008-2009. 288 • Expenses increased by $27,613,000 with the two largest category changes being an increase in the General Government category of $26,451,000 and increase in the Public Safety category of $1,538,000. The increase in the General Government category is primarily the result of the $23.5 million Supplemental Educational Augmentation Fund (SERAF) payment made to the County of Riverside as mandated by the State of California. The increase in the Public Safety costs is a result of higher police costs ($600,000) and fire service costs ($500,000) than the prior year. • There were no contributions in assets from the governmental activities to the business -type activities. Expenses and Program Revenues -Government Activities O Expenses n Program revenues 40,000.000 35,000,000 34,287,068 30,000,000 25,000,000 21,274,519 20.000.000 15,923,380 15,84E 470 15,330,603 15,000,000 12,326.726 10,000.000 Y. 4,344,070 5,173,326 5,000.000 3,728554 404,512 170,140 General Public safety Planning and Community services Public works Interest expense government development Expenses and Program Revenues - Business -type Activities ❑Expenses ❑ Rogram revenues -- 4,300,000 — ----- - --- 4,169768 4,200,000 4,100,000 4,",000 3,900,000 3,800,000 3,700.000 3,584,996 3,600,000 3.500,000 3,400,Oo0 3.300,000 3,200,000 Gore s �� 289 Business -type activities This was the fifth full year of operations for the SilverRock Golf fund since the golf course began early operation in 2005. Net assets decreased by $ (584,000) from the effects of an operating loss. Charges for services primarily consisted of green fees which totaled $3,586,000, and was $215,000 more than the previous year, with golf course expenses of $4,170,000, which was $271,000 less than the previous year. During the year the golf course did not renew an expiring lease for golf course equipment and instead purchased capitalized equipment totaling $660,000. This purchase will lead to future cost savings since lease payments will no longer be necessary for this equipment. During Fiscal Year 2009-2010, an additional advance of $1 million was required for the golf course operations ($981,000 in principal and $19,000 in interest). This brings the total outstanding advance due to the General Fund from the inception of the Golf Course opening to $5,300,000. It is anticipated that these advances will be repaid from future income from SilverRock activities such as transient occupancy tax, sales tax and golf course net income generated on the site in future years. Financial Analysis of the Government's Funds As noted earlier, the City of La Quinta uses fund accounting to ensure and demonstrate compliance with finance -related legal requirements. Governmental funds - The focus of the City of La Quinta's governmental funds is to provide information on near -term inflows, outflows, and balances of fund balances. Such information is useful in assessing the City of La Quinta's financing requirements. In particular, unreserved fund balance may serve as a useful measure of a government's net resources available for spending at the end of the fiscal year. As of the end of the current fiscal year, the City of La Quinta's governmental funds reported combined ending fund balances of $161.1 million as follows: Fund Category General Fund Percent All Other Funds Percent Total Funds Percent Nonspendable $57,916,531 63% $6,396,015 9% $64,312,546 40% Restricted 0 0% 0 0% 0 0% Committed 22,279,588 24% 96,332,870 139% 118,612,458 74% Assigned 1,555,176 2% 0 0% 1,555,176 1% Unassigned 10,278,823 11% (33,626,907) -48% (23,348,084) -15% $92,030,118 $69,101,978 $161,132,096 Total j 10 290 Governmental fund balances ended the year totaling $161,132,000, a decrease of $19,296,000 in comparison with the prior years ending balance of $180,428,000. Of this amount $64,313,000 or 40% constitutes nonspendable reserves, which means that these reserves must be maintained intact, $118,613,000 or 74% are committed fund balances with has resulted in self-imposed limitations placed upon the funds by the Governing Board responsible for adopting the fund budget, assigned reserves of $1,555,000 or 1% consist of carryover appropriations which were budgeted for in Fiscal Year 2009-2010 but were unspent and will be budgeted again in the next budget year. The remainder of fund balance or minus $23.3 million represents unassigned fund balances or the residual net resources after taking into consideration the other classifications. General Fund The general fund is the chief operating fund of the City of La Quinta. At the end of the current fiscal year, unassigned fund balance of the general fund was $10,279,000, while total fund balance reached $92,030,000. As a measure of the general fund's liquidity, it may be useful to compare the total general fund balance to budgeted expenditures (including transfers out). The total fund balance represents 213 percent of the total budgeted expenditures. The City of La Quinta's general fund balance decreased by $297,000 in Fiscal Year 2009-2010. Key factors in this slight decrease areas follows: Actual expenditures were $3,870,000 less than the final budget. Divisions that were under budget for the year were Planning & Development Administration ($747,000), Street Maintenance ($691,000), Police ($430,000), and Fire ($403,000. In addition, actual transfers out were $598,000 less than budgeted with $281,000 of this amount unspent Fire Station 32 construction costs and $129,000 unspent Avenue 54 and Madison Street traffic signal costs. Both of these construction project funding will be carried over for completion in Fiscal Year 2010-2011. Actual revenue collections were $52,000 more than the final adjusted budget. Overall, taxes were $706,000 more than budgeted for in Fiscal Year 2009-2010, however, the actual taxes collected in Fiscal Year 2009-2010 ($19.7 million) was $1 million less the prior year tax actual collections of $20.7 million. Actual transient occupancy tax collections in Fiscal Year 2009-2010 were $4,175,000 or $305,000 less than prior year collections. Actual sales tax collections for Fiscal Year 2009-2010 were $6,927,000 or $353,000 less than the $7,280,000 collected in Fiscal Year 2008-2009. Other categories that received less than the final budget were intergovernmental ($410,000) and investment income ($188,000). Intergovernmental revenues were less than budgeted because of a decline of $226,000 in motor vehicle in lieu collections and interest income was less because of continuing low interest rate environment on investments. „ nw 291 Capital Improvement Fund The fund is primarily used to record the expenditure of funds for capital projects. The fund had seventy three (73) active Capital Improvement Projects budgeted for during Fiscal Year 2009-2010. The three most active projects during the year were the Cove Fire Station 32 Project ($3,467,000), Phase 1 of the Maintenance Yard Improvements ($1,882,000) and the Phase 3 Highway 111 Project ($1,676,000). Other major projects budgeted in the future include SilverRock Resort infrastructure improvements, Adams Street bridge improvements, Community Park land acquisition, and the Washington Street apartment rehabilitation project. Civic Center Fund The fund is primarily used to collect developer impact fees for the construction of the City Hall expansion and the repayment of a portion of the debt service on the original City Hall construction. The City Hall expansion was completed in Fiscal Year 2007-2008 and the final repayment of the original City Hall construction bonds is scheduled in Fiscal Year 2018-2019. A $9.83 million advance from the General Fund is outstanding at the end of Fiscal Year 2009-2010. Redevelopment Agency Project Area 1 Capital Projects Fund The fund is primarily used to account for the construction of projects in this area within the Redevelopment Agency Project Area 1 which is generally south of Ave 50. Major capital projects including SilverRock infrastructure improvements, SilverRock main entry road features, permanent SilverRock Clubhouse improvements, and the Coachella Canal relocation have been budgeted for future construction. Redevelopment Agency Project Area 1 & 2 Debt Service Funds The Redevelopment Agency Project Area 1 & 2 Debt Service Funds are used to accumulate resources, primarily property taxes, to pay debt service. The Project Area 1 Debt Service Fund Balance decreased by $18,670,000 in Fiscal Year 2009-2010 to end the year at a $13.2 million deficit. This is primarily due to a $23.5 million payment to the County of Riverside mandated to be made by the State of California to raise $2.1 billion state-wide over a two year period from Redevelopment Agencies to help the State deal with its own budget shortfalls. During the year, the General Fund advanced $10 million to the Project Area 1 Debt Service Fund, which increased the principal amount due to the General Fund at the end of the year from $12 million to $22 million. The Fund received less property tax revenues ($38.5 million) in Fiscal Year 2009-2010 versus the prior year ($40.5 million) due to falling property values. The Project Area 2 Debt Service Fund Balance decreased by $1.78 million to leave a deficit of $4.9 million at year end. The key factor is that the Fund received less property tax revenues ($20.8 million) in Fiscal Year 2009-2010 than in the prior year ($22.8 million) due to falling property values. 12 go.. 292 Proprietary funds The City of La Quinta's proprietary funds provide the same type of information found in the government -wide financial statements, but in more detail. The financial activities of the City enterprise fund have already been addressed in the discussion of the City of La Quinta's business -type activities. In addition, the City has three (3) internal service funds to accumulate resources for equipment and vehicle replacement, information technology activities, and for park equipment and facility replacement. As the City continued to experience declining revenues in Fiscal Year 2009-2010, as it had in Fiscal Year 2008-2009, the City transferred $600,000 from the Equipment Replacement and $600,000 from the Park Equipment and Facility Internal Service Funds to the General Fund. In addition to these transfers, no charges for services were made to the General Fund from the Equipment Replacement Fund and the Park Equipment and Facility Fund in Fiscal Year 2009-2010 General Fund Budgetary Highlights During the year there was a $3,901,000 increase in appropriations and transfers out between the original ($39,287,000) and final amended budget ($43,188,000). Following are the main components of the changes: During the mid -year review, the General Fund budget for various divisions was reduced by $828,000 based upon an estimated decrease of revenues forecasted for Fiscal Year 2009-2010; and, • The FY 2008-2009 budget included carryover encumbrances of $36,000 and $3,447,000 in carryover appropriations into FY 2009-2010. • The Fiscal Year 2009-2010 budget included an appropriation of $1,231,427 to pay- off the CalPERS retirement plan "side fund". This payment to the retirement system reduced the City future employer retirement rate by 2.221 % and is expected to save an estimated $643,000. The budget increases were possible because of additional anticipated revenues and unassigned reserves and the carryover encumbrances and appropriations were possible from available net changes in fund balances. CO... 293 13 Capital Asset and Debt Administration Capital assets The City of La Quinta's investment in capital assets for its governmental and business - type activities as of June 30, 2010, amounts to $608,172,000 (net of accumulated depreciation). This investment in capital assets includes land, right of way, buildings and improvements, machinery and equipment, streets and bridges, and construction in progress. The investment in capital assets increased this fiscal year from the purchase of properties which exceeded the depreciation expenses. The following chart lists the asset categories for governmental and business like activities net of depreciation. City of La Quinta Capital Assets (net of depreciation) Governmental Business -type activities activities Total 2010 2009 2010 2009 2010 2009 Land „e improvements s 44,736,121 45,394,528 5,363,822 5,598,377 50,099,943 50,992,905 Equipment an furniture e ices o ware - Infrastructure " Construction in progress - o a Major capital asset events during the current fiscal year included the following: Governmental activities • Recording infrastructure improvements, including developer dedications of $4,235,000, to street improvements, street right of way, street sidewalks and curbs and gutters, and street medians; Completed widening of Highway 111 between the western city limits and Washington Street totaling $1,947,000; • Completed widening of Fred Waring Drive between Washington Street and Palm Royale Drive totaling $1,776,000; and, Completed construction of the Ave 52 bridge widening project from the Traffic Circle at Jefferson Street to Madison Street $1,999,000. 294 14 Business -type activities • The Golf Course purchased new maintenance equipment for $660,000 during Fiscal Year 2009-2010 Additional information on the City of La Quinta's capital assets can be found in Footnote 6 to the financial statements. Long-term debt At the end of the current fiscal year, the City of La Quinta had total bonded debt outstanding of $230,776,000. $135,935,000 of this debt amount represents bonds secured solely by specified revenue sources (i.e., tax allocation bonds); while, $87,650,000 of the debt represents revenue bonds that will be paid from pledged tax increment property tax housing funds. In addition, $55,000 in capital equipment leases is outstanding in connection with SilverRock Golf Course and $115,000 in a copier lease is outstanding in the governmental funds. City of La Quinta Outstanding Debt Governmental Business -type activities activities Total 2009 Debt type: 2010 2009 2010 797 2010 _43 4,386 Capital leases Compensated a sence$ 00- Post retirement healthcare liability 225,979 107,944 225,979 107,944 ----gall iax anucauun uuuue - -- evenue bonds oa The total outstanding debt decreased by $6,645,000 during Fiscal Year 2009-2010. Additional information on the City of La Quinta's long-term debt can be found in notes 7 and 8 of the financial statements. Economic Factors and Next Year's Budgets and Rates These factors were considered in preparing the City of La Quinta's budget for Fiscal Year 2010-2011: The City of La Quinta had a 7.5 versus 7.4 percent last year unemployment rate. This rate is significantly lower than the Riverside County unemployment rate of 14.5 versus 14.0 percent last year and the statewide unemployment rate of 12.2 versus 11.6 percent last year. 15 0`. 295 • During the last ten years, the City of La Quinta has been in a growth phase with assessed values increasing from $2.68 billion in Fiscal Year 2000-2001 to $11.86 billion or over 442 percent. It is important to note however, that from Fiscal Year 2008-2009 to Fiscal Year 2009-2010 assessed values decreased by $660 million or 5.34%. • During the current fiscal year, the general fund net loss was $(297,000) and $1,555,000 of General fund balance has been assigned for carry over appropriations. • The State of California Fiscal Year 2009-2010 budget included a State-wide diversion of tax increment funding from Redevelopment Agencies. The La Quinta Redevelopment Agency portion of the Fiscal Year 2009-2010 take -away was $23,560,000 and the Fiscal Year 2010-2011 takeaway has been budgeted at $4,851,000. • The Fiscal Year 2010-2011 General Fund advance toward golf course operations has been budgeted at $107,000. • The City of La Quinta adopted a balanced general fund budget for Fiscal Year 2010- 2011. Requests for Information This financial report is designed to provide a general overview of the City of La Quinta's finances for all those with an interest in the government's finances. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to the City of La Quinta, John Falconer, Finance Director, P.O. Box 1504, La Quinta, CA, 92247 or by telephone at 760-777- 7150. 16 '°' 296 CITY OF LA QUINTA STATEMENT OF NET ASSETS JUNE 30, 2010 Assets: Cash and investments Receivables: Accounts Taxes Notes and loans Accrued interest Internal balances Prepaid costs Deposits Due from other governments Inventories Deferred charges Restricted assets: Cash with fiscal agent Net Pension Asset Capital assets not being depreciated Capital assets, net of depreciation Total Assets Liabilities: Accounts payable Accrued liabilities Accrued interest Unearned revenue Deposits payable Due to other governments Noncurrent liabilities: Due within one year Due in more than one year Total Liabilities Net Assets: Invested in capital assets, net of related debt Restricted for: Planning and development projects Public safety Community services Public works Capital projects Debt service Unrestricted Total Net Assets See Notes to Financial Statement Primary Government Governmental Business -Type Activities Activities Total $ 165,248,585 $ 301,923 $ 165,550,508 124,489 11,704 136,193 2,118,415 - 2,118,415 3,920,107 - 3,920,107 149,469 202 149,671 5,294,572 (5,294,572) - 17,010 1,865 18,875 16,230 250,000 266,230 8,307,096 - 8,307,096 - 122,441 122,441 4,196,372 - 4,196,372 16,570,211 16,570,211 1,338,763 - 1,338,763 403,797,289 36,840,832 440,638,121 161,440,753 6,093,193 167,533,946 772,539,361 38,327,588 810,866,949 7,499,697 190,185 7,689,882 473,980 1,894 475,874 3,962,993 - 3,962,993 1,306,449 4,332 1,310,781 5,565,097 61,000 5,626,097 13,744,220 - 13,744,220 7,943,481 54,543 7,998,024 222,063,869 - 222,063,869 262,559,786 311,954 262,871,740 336,459,272 31,032,124 48,852 11,675,417 448,731 53,123,856 3,890 77,187,433 42,879,482 (4,863,848) 379,338,754 31,032,124 48,852 11,675,417 448,731 53,123,856 3,890 72,323,585 $ 509,979,575 $ 38,015,634 $ 547,995,209 17 '°y ,. �97 CITY OF LA QUINTA STATEMENT OF ACTIVITIES YEAR ENDED JUNE 30, 2010 Program Revenues Operating Capital Charges for Contributions Contributions Expenses Services and Grants and Grants Functions/Programs Primary Government: Governmental Activities General government $ 34,287,068 $ 21,439 $ 101,191 $ - Public safety 21,274,519 1,100,491 9,351,571 66,845 Planning and development 15,923,380 69,391 2,499,150 554,450 Community services 5,173,326 250,557 17,836 - Public works 12,326,726 1,124,647 3,393,902 5,353,016 Interest on long-term debt 15,330,603 - - - Total Governmental Activities 104,315,622 2,566,525 15,363,650 5,974,311 Business -Type Activities: Golf Course 4,169,768 3,584,996 - - Total Business -Type Activities 4,169,768 3,584,996 - - Total Primary Government $ 108,485,390 $ 6,151,521 $ 15,363,650 $ 5,974,311 General Revenues: Taxes: Property taxes, levied for general purpose Tax increment Transient occupancy taxes Sales taxes Franchise taxes Business licenses taxes Othertaxes Motor vehicle in lieu - unrestricted Use of money and property Other Gain on sale of capital asset Total General Revenues, Contributions, Special Items and Transfers Change in Net Assets Net Assets at Beginning of Year Net Assets at End of Year See Notes to Financial Statements 18 ��"' 298 Net (Expenses) Revenues and Changes in Net Assets Primary Government Governmental Business -Type Activities Activities Total $ (34,164,438) $ - $ (34,164,438) (10,755,612) - (10,755,612) (12,800,389) - (12,800,389) (4,904,933) - (4,904,933) (2,455,161) - (2,455,161) (15,330,603) - (15,330,603) (80,411,136) (80,411,136) - (584,772) (584,772) - (584,772) (584,772) (80,411,136) (584,772) (80,995,908) 6,278,470 - 6,278,470 35,390,317 - 35,390,317 4,265,438 - 4,265,438 6,927,388 - 6,927,388 1,585,427 - 1,585,427 302,223 - 302,223 461,957 - 461,957 3,714,437 - 3,714,437 5,362,684 1,252 5,363,936 477,936 - 477,936 2,330 2,330 64,768,607 1,252 64,769,859 (15,642,529) (583,520) (16,226,049) 525,622,104 38,599,154 564,221,258 $ 509,979,575 $ 38,015,634 $ 547,995,209 See Notes to Financial Statements 19 299 CITY OF LA QUINTA BALANCE SHEET GOVERNMENTALFUNDS JUNE 30, 2010 Assets: Pooled cash and investments Receivables: Accounts Taxes Notes and loans Accrued interest Prepaid costs Deposits Due from other governments Due from other funds Advances to other funds Restricted assets: Cash and investments with fiscal agents Total Assets Liabilities and Fund Balances: Liabilities: Accounts payable Accrued liabilities Deferred revenues Unearned revenues Deposits payable Due to other governments Due to other funds Advances from other funds Total Liabilities Fund Balances: Nonspendable: Prepaid costs Notes and loans Advances to other funds Deposits Restricted for: Planning and development projects Public safety Community services Public works Capital Projects Debt service Committed to: Cash Flow reserve Emergency reserve Post retirement health benefits Assigned to: Continuing appropriations Unassigned Total Fund Balances Total Liabilities and Fund Balances Capital Projects Funds Capital Redevelopment General Improvement Civic Center Agency PA No. 1 $ 40,664,631 $ 4,022,880 $ - $ 29,504,571 42,500 1,910,118 - - - 54,885 - - 22,764 9,030 6,916 - - 9,830 - 6,849,167 461,392 - - 348,071 - - - 57,897,671 - - 3,355,081 - - 11,000,659 $ 107,785,903 $ 4,491,188 $ $ 43,883,075 $ 3,474,762 $ 3,819,775 $ - $ 5,423 470,576 - - - 6,421,194 - - - 531,814 198,850 - - 4,846,597 472,563 - - 10,842 - - 9,833,714 - 15,755,785 4,491,188 9,833,714 5,423 9,030 6,916 - 57,897,671 - - 3,355,081 9,830 40,522,571 3,246,881 - 17,774,648 - - 1,258,059 - - 1,555,176 - - 10,278,823 (6,916) (9,833,714) 92,030,118 (9,833,714) 43,877,652 $ 107,785,903 $ 4,491,188 $ $ 43,883,075 See Notes to Financial Statements 20 *1.. 3 n 0 v CITY OF LA QUINTA BALANCE SHEET GOVERNMENTALFUNDS JUNE 30, 2010 Debt Service Funds Other Total Redevelopment Redevelopment Governmental Governmental Agency PA No. 1 Agency PA No. 2 Funds Funds Assets: Pooled cash and investments $ 13,697,886 $ 23,114,569 $ 50,347,090 $ 161,351,627 Receivables: Accounts - - 81,989 124,489 Taxes 107,071 59,567 41,659 2,118,415 Notes and loans - - 3,920,107 3,920,107 Accrued interest 13,709 16,850 38,261 146,469 Prepaid costs - - 824 16,770 Deposits - - 6,400 16,230 Due from other governments - - 996,537 8,307,096 Due from other funds - - 2,143,702 2,491,773 Advances to other funds - - 938,085 62,190,837 Restricted assets: Cash and investments with fiscal agents - - 5,569,552 16,570,211 Total Assets $ 13,818,666 $ 23,190,986 $ 64,084,206 $ 257,254,024 Liabilities and Fund Balances Liabilities: Accounts payable $ - $ - $ 94,996 $ 7,394,956 Accrued liabilities - - - 470,576 Deferred revenues - - 1,831,398 8,252,592 Unearned revenues - - 575,785 1,306,449 Deposits payable - - 245,937 5,565,097 Due to other governments 5,006,556 8,726,822 - 13,744,220 Due to other funds - - 2,491,773 2,491,773 Advances from other funds 22,000,000 19,378,966 5,683,585 56,896,265 Total Liabilities 27,006,556 28,105,788 10,923,474 96,121,928 Fund Balances: Nonspendable: Prepaid costs - - 824 16,770 Notes and loans - - 2,088,709 2,088,709 Advances to other funds - - 938,085 62,190,837 Deposits - - 6,400 16,230 Restricted for: Planning and development projects - - 31,032,124 31,032,124 Public safety - - 48,852 48,852 Community services - - 11,675,417 11,675,417 Public works - - 448,731 448,731 Capital Projects - - 12,601,285 53,123,856 Debt service - - 3,890 3,890 Committed to: Cash flow reserve - - - 3,246,881 Emergency reserve - - - 17,774,648 Post retirement health benefits - - - 1,258,059 Assigned to: Continuing appropriations 1,555,176 Unassigned (13,187,890) (4,914,802). (5,683,585) (23,348,084) Total Fund Balances (13,187,890) (4,914,802) 53,160,732 161,132,096 Total Liabilities and Fund Balances $ 13,818,666 $ 23,190,986 $ 64,084,206 $ 257,254,024 See Notes to Financial Statements 21 u 301 M• THIS PAGE INTENTIONALLY LEFT BLANK °°l 302 22 CITY OF LA QUINTA RECONCILIATION OF THE BALANCE SHEET OF GOVERNMENTAL FUNDS TO THE STATEMENT OF NET ASSETS JUNE 30, 2010 Fund balances of governmental funds $ 161,132,096 Amounts reported for governmental activities in the statement of net assets are different because: Capital assets net of depreciation have not been included as financial resources in governmental fund activity: Infrastructure and right-of-way 470,911,924 Other capital assets 161,306,828 Accumulated depreciation (82,536,666) Long-term debt and compensated absences that have not been included in the governmental fund activity: Bonds payable (223,585,000) Unamortized bond premium/discount 768,802 Unamortized cost of issuance 4,196,372 Other long-term liabilities (5,962,572) Compensated absences (994,178) Governmental funds report all OPEB contributions as expenditures, however in the Statement of Net Assets any excesses or deficiencies in contributions in relation to the Annual Required Contribution (ARC) are recorded as a liability. (225,979) Governmental funds report all Pension contributions as expenditures, however in the Statement of Net Assets any excesses or deficiencies in contributions in relation to the annual contribution are recorded as an asset 1,338,763 Accrued interest payable for the current portion of interest due on Bonds has not been reported in the governmental funds (3,962,993) Revenues reported as deferred revenue in the governmental funds and recognized in the Statement of Activities. These are included in the intergovernmental revenues in the governmental fund activity. 8,252,592 Internal service funds are used by management to charge the costs of certain activities, such as equipment management and self-insurance, to individual funds. The assets and liabilities of the internal service funds must be added to the statement of net assets 19,339,586 Net assets of governmental activities $ 509,979,575 ro.. See Notes to Financial Statements 23 303 CITY OF LA OUINTA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS YEAR ENDED JUNE 30. 2010 Capital Projects Funds Capital Redevelopment General Improvement Civic Center Agency PA No. 1 Revenues: Taxes $ 19,730,707 $ - $ - $ - Assessments - - - Licenses and permits 472,409 - - - Intergovernmental 12,641,162 758,602 - - Charges for services 478,716 - - Use of money and property 3,601,495 - - 196,204 Fines and forfeitures 395,823 - - - Developer participation - 52,508 38,884 - Miscellaneous 126,246 - - 325,000 Total Revenues 37,446,558 811,110 38,884 521,204 Expenditures Current: General government 5,697,766 - 204,362 - Public safety 19,921,752 - - - Planning and development 1,355,177 - - 969,116 Community services 2,773,467 - - - Public works 4,759,642 - - - Capital outlay 111,049 14,366,561 - - Debl service: Principal retirement 34,586 219,230 - - Interest and fiscal charges - 29,224 51,069 - Pass -through agreement payments - - - Total Expenditures 34,653,439 14,615,015 255,431 969,116 Excess (Deficiency) of Revenues Over (Under) Expenditures 2,793,119 (13,803,905) (216,547) (447,912) Other Financing Sources (Uses): Transfers in 1,574,071 13,803,905 - - Transfers out (4,664,453) - - (603,719) Total Other Financing Sources (Uses) (3,090,382) 13,803,905 - (603,719) Net Change in Fund Balances (297,263) - (216,547) (1,051,631) Fund Balances, Beginning of Year 92,327,381 - (9,617,167) 44,929,283 Fund Balances, End of Year $ 92,030,118 $ $ (9,833,714) $ 43,677,652 304 See Notes to Financial Statements 24 CITY OF LA QUINTA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS YEAR ENDED JUNE 30 2010 Revenues: Taxes Assessments Licenses and permits Intergovernmental Charges for services Use of money and property Fines and forfeitures Developer participation Miscellaneous Total Revenues Expenditures: Current: General government Public safety Planning and development Community services Public works Capital outlay Debt service: Principal retirement Interest and fiscal charges Pass -through agreement payments Total Expenditures Debt Service Funds Redevelopment Redevelopment Agency PA No. 1 Agency PA No. 2 Other Total Governmental Governmental Funds Funds $ 38,517,789 $ 20,763,180 $ 14,820,242 $ 93,831,918 - - 966,639 966,639 - 472,409 - - 6,073,312 19,473,076 - - 5,327 484,043 94,785 94,615 1,351,580 5,338,679 _ _ - 395,823 - - 182,347 273,739 - - 157,096 608,342 38,612,574 20,857,795 23,556,543 121,844,668 24,056,133 253,227 9,394 30,220,882 - - 195,184 20,116,936 - - 3,704,199 6,028,492 - - 1,431,159 4,204,626 - - 2,103,245 6,862,887 - - 37,300 14,514,910 3,936,688 320,000 2,105,908 6,616,412 8,572,395 1,956,078 4,749,202 15,357,968 21,194,350 17,516,544 - 38,710,894 57,759,566 20,045,849 14,335,591 142,634,007 Excess (Deficiency) of Revenues Over (Under) Expenditures (19,146,992) 811,946 9,220,952 (20,789,339) Other Financing Sources (Uses): Transfers in 4,438,892 1,951,399 8,618,105 30,386,372 Transfers out (3,961,932) (4,551,399) (15,111,862) (28,893,365) Total Other Financing Sources (Uses) 476,960 (2,600,000) (6,493,757) 1,493,007 Net Change in Fund Balances Fund Balances, Beginning of Year Fund Balances, End of Year (18,670,032) (1,788,054) 2,727,195 (19,296,332) 5,482,142 (3,126,748) 50,433,537 180,428,428 $ (13,187,890) $ (4,914,802) $ 53,160,732 $ 161,132,096 305 See Notes to Financial Statements 25 CITY OF LA QUINTA RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES YEAR ENDED JUNE 30, 2010 Net change in fund balances - total governmental funds $ (19,296,332) Amounts reported for governmental activities in the statement of activities are different because: Governmental funds report capital outlays as expenditures. However, in the statement of activities, the costs of those assets is allocated over their estimated useful lives as depreciation expense. This is the amount by which capital outlays exceeded depreciation in the current period Capital outlay 15,067,225 Depreciation expense (8,302,271) The issuance of long-term liabilities provides current financial resources in the governmental funds, but issuing debt increases the long-term liabilities in the Statement of Net Assets. Repayment of principal is an expenditure in the governmental funds, but the repayment reduces long-term liabilities in the Statement of Net Assets. Repayment of principal 6,616,412 Amortization of issuance costs, premiums and discounts (81,240) Accrued interest for long-term liabilities. This is the net change in accrued interest for the current period. 108,605 Compensated absences expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds (82,639) Governmental funds report all contributions in relation to the annual required contribution (ARC) for OPEB as expenditures, however in the Statement of Activities only the ARC is an expense. (118,035) Governmental funds report all contributions in excess to the required contribution for PERS as expenditures, however in the Statement of Activities only the current contribution is an expense. 1,338,763 Revenues reported as deferred revenue in the governmental funds and recognized in the Statement of Activities. These are included in the intergovernmental revenues in the governmental fund activity. (8,526,740) Internal service funds are used by management to charge the costs of certain activities, such as equipment management and self-insurance, to individual funds. The net revenues (expenses) of the internal service funds is reported with governmental activities (2,366,2771 Change in net assets of governmental activities $ (15,642,529) 06, 306 See Notes to Financial Statements 26 CITY OF LA QUINTA BUDGETARY COMPARISON STATEMENT BY DEPARTMENT GENERALFUND YEAR ENDED JUNE 30, 2010 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 - $ 92'327,381 $ 92,327,381 $ 92,327,381 $ - Resources (Inflows): Taxes 20,799,360 19,025,149 19,730,707 705,558 Licenses and permits 435,600 464,100 472,409 8,309 Intergovernmental 13,417,395 13,050,881 12,641,162 (409,719) Charges for services 452,700 434,700 478,716 44,016 Use of money and property 3,538,400 3,789,983 3,601,495 (188,488) Fines and forfeitures 192,400 399,400 395,823 (3,577) Miscellaneous 94,900 181,400 126,246 (55,154) Transfers in 367,716 1,623,045 1,574,071 (48,974) Amounts Available for Appropriation 131,625,852 131,296,039 131,348,070 51,971 Charges to Appropriation (Outflow): General government Legislative 1,001,595 1,027,415 969,366 58,049 City Manager 430,696 379,309 343,786 35,523 Development Services 1,399,803 1,590,147 1,389,129 201,018 Management Services 1,279,477 1,562,586 1,303,594 258,992 City Clerk 580,851 625,278 556,127 69,151 Fiscal Services 872,880 860,387 880,798 (20,411) Central Services 292,210 282,060 254,966 27,094 Public safety Police 12,539,455 12,582,207 12,151,744 430,463 Building & Safety Admin. 240,218 201,373 292,681 (91,308) Building 838,963 916,939 875,157 41,782 Code Compliance 958,895 1,054,785 1,008,700 46,085 Animal Control 371,295 401,854 389,190 12,664 Civic Center Bldg 528,430 538,877 478,842 60,035 Fire 4,885,910 4,968,161 4,565,159 403,002 Emergency Services 148,903 163,225 160,279 2,946 Planning and development Administration 604,904 1,506,121 759,302 746,819 Current Planning 678,891 767,535 595,875 171,660 Community services Community Services Admin 1,006,716 11430,348 1,242,829 187,519 Senior Center 394,720 419,999 386,702 33,297 Parks & Recreation 198,832 210,498 200,604 9,894 Park Maintenance 975,647 994,754 943,332 51,422 Public works Administration 487,452 540,721 532,277 8,444 Development Services 903,692 952,106 867,588 84,518 Maintenance/Operations - Street 1,026,125 2,236,408 1,545,683 690,725 Maintenance/Operations - Lighting 819,324 839,060 587,034 252,026 Construction Management 881,597 658,162 1,227,060 (568,898) Capital outlay 178,800 181,315 111,049 70,266 Debt service: Principal retirement 34,586 34,586 34,586 - Transfers out 4,726,295 5,262,008 4,664,453 597,555 Total Charges to Appropriations 39,287,162 43,188,224 39,317,892 3,870,332 Budgetary Fund Balance, June 30 $ 92,338,690 $ 88,107,815 $ 92,030,118 $ 3,922,303 See Notes to Financial Statements 27 03, 307 CITY OF LA QUINTA STATEMENT OF NET ASSETS PROPRIETARY FUNDS JUNE 30, 2010 Assets: Current: Cash and investments Receivables: Accounts Accrued interest Prepaid costs Deposits Inventories Total Current Assets Noncurrent: Capital assets - net of accumulated depreciation Total Noncurrent Assets Total Assets Liabilities and Net Assets: Liabilities: Current: Accounts payable Accrued liabilities Unearned revenues Deposits payable Capital leases payable Total Current Liabilities Noncurrent: Advances from other funds Accrued compensated absences Total Noncurrent Liabilities Total Liabilities Net Assets: Invested in capital assets, net of related debt Unrestricted Total Net Assets Total Liabilities and Net Assets See Notes to Financial Statements Business -Type Activities - Enterprise Funds Golf Course Governmental Activities - Internal Service Funds $ 301,923 $ 3,896,958 11,704 - 202 3,000 1,865 240 250,000 - 122,441 688,135 3,900,198 42,934, 025 15, 555,956 42,934, 025 15,555,956 $ 43,622,160 $ 19,456,154 $ 190,185 $ 104,741 1,894 3,404 4,332 - 61,000 54,543 - 311,954 108,145 5,294,572 - - 8,423 5,294,572 8,423 5,606,526 116,568 42, 879, 482 15, 555, 956 (4,863,848) 3,783,630 38,015,634 19,339,586 $ 43,622,160 $ 19,456,154 28 be. 308 CITY OF LA QUINTA STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS PROPRIETARY FUNDS YEAR ENDED JUNE 30, 2010 Operating Revenues: Sales and service charges Total Operating Revenues Operating Expenses: Salaries and benefits Fuel and oil Maintenance and parts Contract services Software and supplies Depreciation expense Other Total Operating Expenses Operating Income (Loss) Nonoperating Revenues (Expenses): Interest revenue Interest expense Gain (loss) on disposal of capital assets Total Nonoperating Revenues(Expenses) Income (Loss) Before Contributions and Transfers Capital contributions Transfers out Changes in Net Assets Net Assets: Beginning of Year End of Fiscal Year See Notes to Financial Statement Business -Type Activities - Enterprise Funds Governmental Activities - Internal Golf Course Service Funds 3,584,996 $ 331,044 3,584,996 331,044 60,239 3,465,058 547,328 65,074 4,137,699 (552,703) 108,322 92,265 83,830 69,819 111,447 770,119 57,154 1,292,956 (961,912) 1,252 24,005 (32,069) - 2,330 (30,817) 26,335 (583,520) (935,577) 62,307 (1,493,007) (583,520) (2,366,277) 38,599,154 21,705,863 $ 38,015,634 $ 19,339,586 29 ro... 7,3, CITY OF LA QUINTA STATEMENT OF CASH FLOWS PROPRIETARY FUNDS YEAR ENDED JUNE 30, 2010 Cash Flows from Operating Activities: Cash received from customers and users Cash received from/(paid to) interfund service provided Cash paid to suppliers for goods and services Cash paid to employees for services Net Cash Provided (Used) by Operating Activities Cash Flows from Non -Capital Financing Activities: Cash transfers out Advance from other funds Net Cash Provided (Used) by Non -Capital Financing Activities Cash Flows from Capital and Related Financing Activities: Acquisition and construction of capital assets Principal paid on capital debt Interest paid on capital debt Proceeds from sales of capital assets Net Cash Provided (Used) by Capital and Related Financing Activities Cash Flows from Investing Activities: Interest received Net Cash Provided (Used) by Investing Activities Net Increase (Decrease) in Cash and Cash Equivalents Cash and Cash Equivalents at Beginning of Year Cash and Cash Equivalents at End of Year Business -Type Activities - Enterprise Funds Governmental Activities - Internal Golf Course Service Funds $ 3,590,459 $ 331,044 (1,390) - (3,547,572) (318,814) (60,438) (107,460) (18,941) (95,230) (1,493,007) 1,004,097 1,004,097 (1,493,007) (659,528) (151,905) (230,674) - (32,069) - 2,330 (922,271) (149,575) 1,281 27,312 1,281 27,312 64,166 (1,710,500) 237,757 5,607,458 $ 301,923 $ 3,896,958 rob See Notes to Financial Statement 30 310 CITY OF LA QUINTA STATEMENT OF CASH FLOWS PROPRIETARY FUNDS YEAR ENDED JUNE 30, 2010 Reconciliation of Operating Income to Net Cash Provided (Used) by Operating Activities: Operating income (loss) Adjustments to reconcile operating income (loss) net cash provided (used) by operating activities: Depreciation (Increase) decrease in accounts receivable (Increase) decrease in inventories (Increase) decrease in prepaid expense Increase (decrease) in accounts payable Increase (decrease) in accrued liabilities Increase (decrease) in deposits payable Increase(decrease)in unearned revenue Increase(decrease)in compensated absences Total Adjustments Net Cash Provided (Used) by Operating Activities Non -Cash Investing, Capital, and Financing Activities: Capital assets contributed by other funds Business -Type Activities - Enterprise Funds Governmental Activities - Internal Golf Course Service Funds $ (552,703) $ (961.912) 547,328 770,119 3,652 - (59,107) - - (240) 28,277 95,544 (199) 397 12,000 1,811 - - 862 533,762 $66,682 $ (18,941) $ (95,230) to'. See Notes to Financial Statement 31 62,307 311 CITY OF LA QUINTA STATEMENT OF FIDUCIARY NET ASSETS FIDUCIARY FUNDS JUNE 30, 2010 Assets: Pooled cash and investments Receivables: Taxes Accrued interest Total Assets Liabilities: Deposits payable Total Liabilities Total Liabilities and Net Assets u„ See Notes to Financial Statements 32 Agency Funds $ 551,708 13,790 406 $ 565,904 $ 565,904 $ 565,904 $ 565,904 312 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS JUNE 30. 2010 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Note 1: Summary of Significant Accounting Policies a. Reporting Entity The City of La Quinta ("the City") was incorporated May 1, 1982, under the general laws of the State of California. In November 1996, the City became a charter City. The City operates under the Council — Manager form of government. The City provides many community services including public safety, highway and street maintenance, health and social services, cultural and leisure services, public improvements, planning and zoning services, and community development services. The accounting policies of the City conform to generally accepted accounting principles as applicable to governments. As required by generally accepted accounting principles, these financial statements present the government and its component units, which are entities for which the government is considered to be financially accountable. The City is considered to be financially accountable for an organization if the City appoints a voting majority of that organization's governing body and the City is able to impose its will on that organization or there is a potential for that organization to provide specific financial benefits to or impose specific financial burdens on the City. The City is also considered to be financially accountable if an organization is fiscally dependent (i.e., it is unable to adopt its budget, levy taxes, set rates or charges, or issue bonded debt without approval from the City). In certain cases, other organizations are included as component units if the nature and significance of their relationship with the City are such that their exclusion would cause the City's financial statements to be misleading or incomplete. All of the City's component units are considered to be blended component units. Blended component units, although legally separate entities, are, in substance, part of the government's operations and so data from these units are reported with the interfund data of the primary government. The following organizations are considered to be component units of the City La Quinta Redevelopment Agency The La Quinta Redevelopment Agency (Agency) has established two redevelopment project areas pursuant to the State of California Health & Safety Code, Section 33000 entitled "Community Redevelopment Law'. On November 29, 1983 and May 16, 1989, the City Council approved and adopted the Redevelopment Plans for the La Quinta Redevelopment Project Areas No. 1 and No. 2, respectively. These plans provide for the elimination of blight and deterioration, which was found to exist in the project areas. Although the Agency is legally separate, it is reported as if it were part of the City because the City Council also serves as the governing board of the Agency. Separate financial statements of the Agency can be obtained at City Hall. 33 "1. 313 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30. 2010 Note 1: Summary of Significant Accounting Policies (Continued) City of La Quinta Public Financing Authority The La Quinta Public Financing Authority (Authority) was established pursuant to a Joint Exercise of Powers Agreement dated November 19, 1991, between the City of La Quinta and the La Quinta Redevelopment Agency. The purpose of the Authority is to provide financing necessary for the construction of various public improvements through the issuance of debt. Although the Authority is legally separate, it is reported as if it were part of the City because the City Council also serves as the governing board of the Authority. Separate financial statements of the Authority are not prepared. City of La Quinta Housing Authority The La Quinta Housing Authority (Authority) was established pursuant to California Housing Authorities Law (Health and Safety Code Sections 34200 et seq.) on September 15, 2009- The purpose of the Authority is to provide safe and sanitary housing opportunities for La Quinta residents. Although the Authority is legally separate, it is reported as if it were part of the City because the City Council also serves as the governing board of the Authority. Separate financial statements of the Authority are not prepared. b. Government -Wide and Fund Financial Statements The basic financial statements of the City are composed of the following: • Government -wide financial statements • Fund financial statements • Notes to the financial statements Financial reporting is based upon all GASB pronouncements, as. well as the FASB Statements and Interpretations, APB Opinions, and Accounting Research Bulletins that were issued on or before November 30, 1989, that does not conflict with or contradict GASB pronouncements. Government -wide Financial Statements The government -wide financial statements (i.e., the statement of net assets and the statement of activities) report information on all of the nonfiduciary activities of the primary government and its component units. For the most part, the effect of interfund activity has been removed from these statements. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business -type activities, which rely to a significant extent on fees and charges for support. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include charges for services, special assessments, and payments made by parties outside of the reporting government's citizenry if that money is restricted to a particular program. Program revenues are netted with program expenses in the statement of activities to present the net cost of each program. Taxes and other items not properly included among program revenues are reported instead as general revenues. 3 A 34 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 Note 1: Summary of Significant Accounting Policies (Continued) Amounts paid to acquire capital assets are capitalized as assets in the government -wide financial statements, rather than reported as expenditure. Proceeds of long-term debt are recorded as a liability in the government -wide financial statements, rather than as other financing source. Amounts paid to reduce long-term indebtedness of the reporting government are reported as a reduction of the related liability, rather than as expenditure. Fund Financial Statements The underlying accounting system of the City is organized and operated on the basis of separate funds, each of which is considered to be a separate accounting entity. The operations of each fund are accounted for with a separate set of self -balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. Governmental resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. Fund financial statements for the governmental, proprietary, and fiduciary funds are presented after the government -wide financial statements. These statements display information about major funds individually and nonmajor funds in the aggregate for governmental and enterprise funds. Fiduciary statements include financial information for fiduciary funds and similar component units. Fiduciary funds of the City primarily represent assets held by the City in a custodial capacity for other individuals or organizations. c. Measurement Focus, Basis of Accounting and Financial Statement Presentation Government -wide Financial Statements The government -wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the proprietary fund and fiduciary fund financial statements. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental Funds In the fund financial statements, governmental funds are presented using the modified -accrual basis of accounting. Their revenues are recognized when they become measurable and available as net current assets. Measurable means that the amounts can be estimated, or otherwise determined. Available means that the amounts were collected during the reporting period or soon enough thereafter to be available to finance the expenditures accrued for the reporting period. The City uses a 60 day availability period, with the exception of gas tax which is 310 days. 35 .,". 315 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 Note 1: Summary of Significant Accounting Policies (Continued) Revenue recognition is subject to the measurable and availability criteria for the governmental funds in the fund financial statements. Exchange transactions are recognized as revenues in the period in which they are earned (i.e., the related goods or services are provided). Locally imposed delivered tax revenues are recognized as revenues in the period in which the underlying exchange transaction on which they are based takes place. Imposed non -exchange transactions are recognized as revenues in the period for which they were imposed. If the period of use is not specified, they are recognized as revenues when an enforceable legal claim to the revenues arises or when they are received, whichever occurs first. Government -mandated and voluntary non -exchange transactions are recognized as revenues when all applicable eligibility requirements have been met. In the fund financial statements, governmental funds are presented using the current financial resources measurement focus. This means that only current assets and current liabilities are generally included on their balance sheets. The reported fund balance (net current assets) is considered to be a measure of "available spendable resources". Governmental fund operating statements present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. Accordingly, they are said to present a summary of sources and uses of "available spendable resources" during a period. Non -current portions of long-term receivables due to governmental funds are reported on their balance sheets in spite of their spending measurement focus. Special reporting treatments are used to indicate, however, that they should not be considered "available spendable resources", since they do not represent net current assets. Recognition of governmental fund type revenues represented by noncurrent receivables are deferred until they become current receivables. Noncurrent portions of other long-term receivables are offset by fund balance reserve accounts. Because of their spending measurement focus, expenditure recognition for governmental fund types excludes amounts represented by noncurrent liabilities. Since they do not affect net current assets, such long-term amounts are not recognized as governmental fund type expenditures or fund liabilities. Amounts expended to acquire capital assets are recorded as expenditures in the year that resources were expended, rather than as fund assets. The proceeds of long-term debt are recorded as other financing sources rather than as a fund liability. Amounts paid to reduce long-term indebtedness are reported as fund expenditures. When both restricted and unrestricted resources are combined in a fund, expenses are considered to be paid first from restricted resources, and then from unrestricted resources. 36 316 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30. 2010 Note 1: Summary of Significant Accounting Policies (Continued) Proprietary Funds The City's enterprise and internal service funds are proprietary funds. In the fund financial statements, proprietary funds are presented using the accrual basis of accounting. Revenues are recognized when they are earned and expenses are recognized when the related goods or services are delivered. In the fund financial statements, proprietary funds are presented using the economic resources measurement focus. This means that all assets and all liabilities (whether current or noncurrent) associated with their activity are included on their balance sheets. Proprietary fund type operating statements present increases (revenues) and decreases (expenses) in total net assets. Amounts paid to acquire capital assets are capitalized as assets in the proprietary fund financial statements, rather than reported as expenditures. Proceeds of long-term debt are recorded as a liability in the proprietary fund financial statements, rather than as another financing source. Amounts paid to reduce long-term indebtedness of the proprietary funds are reported as a reduction of the related liability, rather than as expenditures. Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations. The principal operating revenues of the Enterprise Funds are charges to customers for sales and services. Operating expenses for Enterprises Funds include the cost of sales and services, administrative expenses and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. Private -sector standards of accounting and financial reporting issued prior to December 1989, generally are followed in both the government -wide and proprietary fund financial statements to the extent that those standards do not conflict with or contradict guidance of the Governmental Accounting Standards Board. Governments also have the option of following subsequent private -sector guidance for their business -type activities and enterprise funds, subject to this same limitation. The government has elected not to follow subsequent private -sector guidance. Fiduciary Funds The City's fiduciary funds are agency funds. Agency funds are custodial in nature. Assets equal liabilities. Agency funds are presented using the accrual basis of accounting. r.� 317 37 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 Note 1: Summary of Significant Accounting Policies (Continued) d. Major Funds, Internal Service Funds and Fiduciary Fund Types The City's major governmental funds are as follows: General Fund — This fund is the primary fund of the City and is used to account for all revenue and expenditures of the City not legally restricted as to use. A broad range of municipal activities are provided through this fund including City Manager, City Attorney, Finance, City Clerk, Community Development, Police Services, Public Works, Building and Safety, and Community Services. Capital Improvement Fund — This capital projects fund is used to account for the planning, design and construction of various capital projects throughout the City of La Quinta and the La Quinta Redevelopment Agency. Civic Center Fund — To account for the accumulation of resources provided through developer fees for the acquisition, construction, or improvement of the Civic Center. Redevelopment Agencv Project Area No. 1 — Capital Proiect Fund — To account for the bond proceeds, interest and other funding that will be used for development, planning, construction and land acquisition. Redevelopment Agency Project Area No 1 - Debt Service Fund — This debt service fund is used to account for the accumulation of resources for the payment of debt service for bond principal and interest and trustee fees for Project Area No. 1. Redevelopment Agency Project Area No 2 - Debt Service Fund — This Debt service fund is used to account for the accumulation of resources for the payment of debt service for bond principal, interest and trustee fees for Project Area No. 2. The City's major proprietary fund is as follows: Golf Course — To account for the activities of the SilverRock Golf Resort. Other fund types of the City are as follows: Internal Service Funds: Equipment Replacement Fund — This fund accounts for equipment and vehicle maintenance and replacement services provided to other departments on a cost -reimbursement basis. Information Technology Fund — This fund is used to account for the acquisition for computer equipment, maintenance, and services to support information systems within the City. Costs are reimbursed by the benefiting departments. Park Equipment and Facilities Fund — This fund is used to account for the purchase and replacement of City owned park facility infrastructure. Costs are reimbursed by the benefiting departments. Agency Funds: These funds account for assets held by the City as an agency for assessment district bondholders. sop. 318 38 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 Note 1: Summary of Significant Accounting Policies (Continued) e. Assets, Liabilities and Net Assets or Equity Investments For financial reporting purposes, investments are adjusted to their fair value. Changes in fair value that occur during a fiscal year are recognized as investment income reported for that fiscal year. Investment income includes interest earnings, changes in fair value, and any gaihs or losses realized upon the liquidation or sale of investments. Some investments are valued on an unamortized cost basis. For these investments, there is no material difference from fair value. The City pools cash and investments of all funds, except for assets held by fiscal agents. Each fund's share in this pool is displayed in the accompanying financial statements as cash and investments. Investment income earned by the pooled investments is allocated to the various funds based on each fund's average cash and investment balance. Cash and Cash Equivalents For purposes of the statement of cash flows, cash equivalents are defined as short-term, highly liquid investments that are both readily convertible to known amounts of cash or so near their maturity that they present insignificant risk of changes in value because of changes in interest rates. Cash equivalents also represent the proprietary fund's share in the cash and investment pool of the City of La Quinta. Cash equivalents have an original maturity date of three months or less from the date of purchase. For purposes of the statement of cash flows, the entire balance of cash and investments on the combined balance sheet for the proprietary funds is considered cash and cash equivalents. Inventory Inventory is valued at cost using the first in I first out (FIFO) method. The City uses the consumption method of accounting for inventories. Prepaid Items Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items in both government -wide and fund financial statements. Capital Assets Capital assets (including infrastructure) are recorded at cost where historical records are available and at an estimated historical cost where no historical records exist. Contributed capital assets are valued at their estimated fair market value at the date of the contribution. Generally, capital asset purchases in excess of $5,000 are capitalized if they have an expected useful life of three years or more. Capital Assets include public domain (infrastructure) consisting of certain improvements including roads, streets, sidewalks, medians, and storm drains. rr'• 319 39 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 Note 1: Summary of Significant Accounting Policies (Continued) Capital assets used in operations are depreciated over their estimated useful lives using the straight-line method in the government -wide financial statements and in the fund financial statements of the proprietary funds. Depreciation is charged as an expense against operations and accumulated depreciations is reported on the respective balance sheet. The following schedule summarizes capital asset useful lives: Buildings and improvements 10-30 years Equipment and furniture 3-20 years Vehicles 5-10 years Infrastructure 10-50 years Software 5-10 years Compensated Absences Sick time is vested on a percentage based on number of years employed at the City. Maximum accumulation of sick and vacation is 30 and 40 days, respectively. Upon termination or retirement, permanent employees are entitled to receive compensation at their current base salary for all unused vacation leave. If an employee terminates with a minimum of two years service, the employee is entitled to receive 25% of the value of his unused sick leave. The percentage increases by 25% for each five-year period until the employee is entitled to 75% of the value of his unused sick leave. This will occur upon the completion of ten years of continuous employment. Fund Balance The City Council adopts and amends committed fund balance amounts through a resolution. The City Council authorizes assigned amounts for specific purposes pursuant to the policy -making powers granted through a resolution. When an expenditure is incurred for purposes for which both restricted and unrestricted fund balance is available, the City considers restricted amounts to be used first, then unrestricted. When an expenditure is incurred for purposes for which amounts in any of the unrestricted fund balance classifications could be used, they are considered to be spent in the order as follows: committed, assigned and then unassigned. 320 40 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 II. STEWARDSHIP Note 2: Stewardship, Compliance and Accountability a. Budgetary Data General Budget Policies The City adopts an annual budget prepared on the modified accrual basis of accounting for its governmental funds and on the accrual basis of accounting for its proprietary funds. The City manager or his designee is authorized to transfer budgeted amounts between the accounts of any department or funds that are approved by City Council. Prior year appropriations lapse unless they are approved for carryover into the following fiscal year. Expenditures may not legally exceed appropriations at the department level. Encumbrances Encumbrances are estimations of costs related to unperformed contracts for goods and services. These commitments are recorded for budgetary control purposes in the General, Special Revenue, and similar governmental funds. Encumbrances outstanding at year-end are reported as a reservation of fund balance. They represent the estimated amount of the expenditure ultimately to result if unperformed contracts in process at year end are completed. They do not constitute expenditures or estimated liabilities. Budget Basis of Accounting Budgets for governmental funds are adopted on a basis consistent with generally accepted accounting principles (GAAP). b. At June 30, 2010, the following funds had deficit fund balances: Major Capital Projects Funds: Civic Center $ (9,833,714) Major Debt Service Funds: Redevelopment Agency PA No. 1 (13,187,890) Redevelopment Agency PA No. 2 (4,914,802) Nonmajor Special Revenue Funds: Housing Authority PA No. 1 (1,414) Housing Authority PA No. 2 (1,377) Nonmajor Capital Projects Funds Parks and Recreation (1,417,770) Library Development (1,937,311) Street Facility (1,390,419) Fire Facility (935,294) hq 41 321 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 Note 2: Stewardship, Compliance and Accountability (Continued) c. Excess of expenditures over appropriations are as follows: Expenditures for the year ended June 30, 2010, exceeded the appropriations of the General Fund as follows: General Fund: General Government Fiscal services Public Safety Building & safety admin Public Works Construction management Budget Actual Variance $ 860,387 $ 880,798 $ (20,411) 201,373 292,681 (91,308) 658,162 1,227,060 (568,898) III. DETAILED NOTES ON ALL FUNDS Note 3: Cash and Investments Cash and investments as of June 30, 2010, are classified in the accompanying financial statements as follows: Statement of Net Assets: Cash and investments Cash with fiscal agent Statement of Fiduciary Net Assets: Cash and investments Total cash and investments Cash and investments as of June 30, 2010, consist of the following: Cash on hand Deposits with financial institutions Investments Total cash and investments $ 165,550,508 16,570,211 551,708 $ 182,672,427 $ 1,400 (1,330,735) 184,001,762 $ 182,672,427 Investments Authorized by the California Government Code and the Entity's Investment Policy The table below identifies the investment types that are authorized by the California Government Code and the City's investment policy. The table also identifies certain provisions of the California Government Code (or the City's investment policy, if more restrictive) that address interest rate risk, credit risk, and concentration of credit risk. This table does not address investments of debt proceeds held by bond trustee that are governed by the provisions of debt agreements of the City, rather than the general provisions of the California Government Code or the City's investment policy. 42 Is., 322 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30. 2010 Note 3: Cash and Investments (Continued) *Maximum *Maximum Investment Investment Types *Maximum Percentage of In One Authorized by State Law Maturity Portfolio Issuer U.S. Treasury Obligations U.S. Agency Securities Commercial Paper Certificates of Deposit Medium -Term Notes Money Market Mutual Funds Local Agency Investment Fund (LAIF) Investment Agreements 5 years None None 3 years None $20 million 90 days 15% $5 million 3 years 60% None 3 years 10% $5 million 60 days 20% 10% N/A 30% $40 million N/A N/A N/A Based on state law requirements or investment policy requirements, whichever is more restrictive Investments Authorized by Debt Agreements Investments of debt proceeds held by bond trustee are governed by provisions of the debt agreements, rather than the general provisions of the California Government Code or the City's investment policy. The table below identifies the investment types that are authorized for investments held by bond trustee. The table also identifies certain provisions of these debt agreements that address interest rate risk, credit risk, and concentration of credit risk. Maximum Maximum Percentage Authorized Investment Type Maturity Allowed U.S. Treasury Obligations None None U.S. Agency Securities None None Banker's Acceptance 360 days None Commercial Paper 270 days None Money Market Mutual Funds N/A None Negotiable Certificates of Deposit 360 days None Disclosures Relating to Interest Rate Risk Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value of an investment. Generally, the longer the maturity of an investment, the greater the sensitivity of its fair value to changes in market interest rates. One of the ways that the City manages its exposure to interest rate risk is by purchasing a combination of short term and long term investments and by timing cash flows from maturities so that a portion of the portfolio is maturing or coming close to maturity evenly over time as necessary to provide the cash flow and liquidity needed for operations. Information about the sensitivity of the fair values of the City's investments (including investments held by bond trustee) to market interest rate fluctuations is provided by the following table that shows the distribution of the City's investments by maturity: 43 w- 3 2 3 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 Note 3: Cash and Investments (Continued) Investment U.S. Treasury obligations Certificates of Deposit Federal agency securities: Federal Home Loan Bank Medium term notes State investment pool Held by bond trustee: Money market funds U.S. Treasury bills Total Remaining Maturity (in Months) 6 Months 6 Months to 1 Total or Less Year 1 to 3 Years $ 81,934,374 $ 69,912,432 $ - $ 12,021,942 969,000 240,000 729,000 - 18,997,423 18,997,423 - - 15,179,517 - 10,138,059 5,041,458 50,351,232 50,351,232 - - 581,790 581,790 - - 15,988,426 15,988,426 - - $ 184,001,762 $ 156,071,303 $ 10,867,059 $ 17,063,400 Disclosures Relating to Credit Risk Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization. The City's investment policy limits investments in commercial paper to those rated A-1 and P-1 or higher from Standard and Poor's (S&P) and Moody's, respectively; medium term notes that are rated "AA" or higher by S&P; and money market mutual funds that are rated "AAA". The quality of U.S. Treasury securities is not analyzed since they are not deemed to have credit risk. As of June 30, 2010, the City had investments with a variety of issuers, all of which were "investment grade" and were legal under state and municipal law. The City's investment in medium term notes were all insured under the U.S Treasury Temporary Loan Guarantee Program (TLGP) and were all rated AA or better by S&P. The City's investments in money market mutual funds were all rated "AAA" by S&P and Moody's. As of June 30, 2010, the City's investments in external investment pools were unrated. Concentration of Credit Risk The investment policy of the City contains no limitations on the amount that can be invested in any one issuer beyond that stipulated by the California Government Code, except for U.S. Agency Securities (limited to a face value of $20 million) and Commercial Paper and Medium -Term Notes (limited to a face value of $5 million). As of June 30, 2010, the City had investments in Federal Home Loan Banks (other than U.S. Treasury securities, mutual funds, and external investment pools) that represent 5% or more of total investments. 44 101 324 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) uiuF an grin Note 3: Cash and Investments (Continued) Custodial Credit Risk Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a government will not be able to recover its deposits or will not be able to recover collateral securities that are in the possession of an outside party. The custodial credit risk for investments is the risk that, in the event of the failure of the counterparty (e.g., broker -dealer) to a transaction, a government will not be able to recover the value of its investment or collateral securities that are in the possession of another party. The California Government Code and the City's investment policy do not contain legal or policy requirements that would limit the exposure to custodial credit risk for deposits or investments, other than the following provision for deposits: The California Government Code requires that a financial institution secure deposits made by state or local governmental units by pledging securities in an undivided collateral pool held by a depository regulated under state law (unless so waived by the governmental unit). The market value of the pledged securities in the collateral pool must equal at least 110% of the total amount deposited by the public agencies. California law also allows financial institutions to secure City deposits bypledging first trust deed mortgage notes having a value of 150% of the secured public deposits. Investment in State Investment Pool The City is a voluntary participant in the Local Agency Investment Fund (LAIF) that is regulated by the California Government Code under the oversight of the Treasurer of the State of California. The fair value of the City's investment in this pool is reported in the accompanying financial statements at amounts based upon the City's pro-rata share of the fair value provided by LAIF for the entire LAIF portfolio (in relations to the amortized cost of that portfolio). The balance available for withdrawal is based on the accounting records maintained by LAIF, which are recorded on an amortized cost basis. GASB Statement No. 31 The City adopted GASB Statement No. 31, Accounting and Financial Reporting for Certain Investments and for External Investment Pools, as of July 1, 1997. GASB Statement No. 31 establishes fair value standards (e.g. mark to market) for investments in participating interest earning investment contracts, external investment pools, equity securities, option contracts, stock warrants and stock rights that have readily determinable fair values. Accordingly, the City reports its investments at fair value in the balance sheet. All investment income, including changes in the fair value of investments, is recognized as revenue in the operating statement. W. 325 45 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 Note 4: Property Taxes Under California law, property taxes are assessed and collected by the counties up to 1% of assessed value, plus other increases approved by the voters. The property taxes are recorded initially in a pool, and are then allocated to the cities based on complex formulas. Accordingly, the City of La Quinta accrues only those taxes that are received from the County within ninety days after year-end. Lien date January 1 Levy date July 1 Due dates November 1 and February 1 Collection dates December 10 and April 10 The La Quinta Redevelopment Agency's primary source of revenue comes from property taxes. Property taxes allocated to the Agency are computed in the following manner: a) The assessed valuation of all property within the project area is determined on the date of adoption of the Redevelopment Plan. b) Property taxes related to the incremental increase in assessed values after the adoption of the Redevelopment Plan are allocated to the Agency; all taxes on the "frozen" assessed valuation of the property are allocated to the City and other districts. The Agency has no power to levy and collect taxes and any legislative property tax shift might reduce the amount of tax revenues that would otherwise be available to pay the principal of, and interest on, debt. Broadened property tax exemptions could have a similar effect. Conversely, an increase in the tax rate or assessed valuation, or any reduction or elimination of present exemptions would increase the amount of tax revenues that would be available to pay principal and interest on debt. Note 5: Notes Receivable Outstanding Balance at June 30, 2010 In September 1994, the Redevelopment Agency sold certain real property to LINC Housing for $2,112,847. The property was used to construct single-family homes and rental units to increase the Citys supply of low and moderate income housing. The note bears interest at 6% per annum and is due in full on June 15, 2029. $ 3,866,786 In December 2000, the Redevelopment Agency entered into an agreement with LINC Housing to receive $9,500,000 as a reimbursement for Agency costs incurred for the construction of infrastructure related to the development of senior apartments. Payments are due to the Agency based on annual positive cash flow generated by the rental of the units. All unpaid principal and interest on the note are due fifty-five years after the completion of the project. Interest on the note accrues at 3% per annum. This loan was forgiven as of June 30, 2010. Other notes receivable 53,321 Total notes receivable balance at June 30, 2010 $ 3,920,107 46 a., 326 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 Note 6: Capital Assets Capital asset activity for governmental activities for the year ended June 30, 2010, is as follows: Beginning Ending Balance at Balance at July 1, 2009 Additions Deletions Transfers June 30, 2010 Governmental Activities: Capital assets, not being depreciated: $ 75,663,033 $ 148,745 $ - $ 571,722 $ 76,383,500 Land Right of way 283,520,060 469,943 - - 283,990,003 Construction -in -progress 42,402,317 14,615,009 5,480,406 (8,113,134) 43,423,786 Total Capital Assets, Not Being Depreciated 401,585,410 15,233,697 5,480,406 (7,541,412) 403,797,289 Capital assets, being depreciated: Buildings and improvements 58,061,983 600,000 - 701,618 59,363,601 Equipment and furniture 2,168,640 68,419 9,627 - 2,227,432 Vehicles 1,578,399 98,893 20,344 - 1,656,948 Infrastructure 176,358,734 3,814,041 90,647 6,839,794 186,921,922 Total Capital Assets, Being Depreciated 238,167,756 4,581,353 120,618 7,541,412 250,169,903 Less accumulated depreciation: Buildings and improvements 12,667,455 1,960,025 - - 14,627,480 Equipment and furniture 1,166,107 206,289 9,627 - 1,362,769 Vehicles 925,902 174,641 20,347 - 1,080,196 Infrastructure 65,964,707 5,693,998 - - 71,658,705 Total Accumulated Depreciation 80,724,171 8,034,953 29,974 - 88,729,150 Total Capital Assets, Being Depreciated, Net 157,443,585 (3,453,600) 90,644 7,541,412 161,440,753 Governmental Activities Capital Assets, Net $ 559,028,995 $ 11,780,097 $ 5,571,050 $ - $ 565,238,042 Depreciation expense was charged to the following functions in the Statement of Activities: General government $ 135,127 Public safety 1,046,292 Planning and development 923,961 Community services 124,086 Public works 5,805,487 Total governmental activities $ 8,034,953 47 °°� 327 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 Note 6: Capital Assets (Continued) Capital asset activity for business -type activities for the year ended June 30, 2010, is as follows: Beginning Ending Balance at Balance at July 1, 2009 Additions Deletions Transfers June 30, 2010 Business -Type Activities: Capital assets, not being depreciated: $ - $ - $ 36,840,832 Land $ 36,840,832 $ - Total Capital Assets, - 36,840,832 Not Being Depreciated 36,840,832 - - Capital assets, being depreciated: - 465 Buildings and improvements 6,636,465 - - 2, - 76 Equipment and furniture 1,779,148 659,528 - ,4338,,676 - 20,348 Vehicles 20,348 - - - 20,255 Software 20,255 - - Total Capital Assets, Being Depreciated 8,456,216 659,528 - - 9,115,744 Less accumulated depreciation: Buildings and improvements 1,038,088 234,555 - - 1,272,643 Equipment and furniture 1,400,594 308,712 - - 1,709,306 Vehicles 18,312 2,035 - - 20,347 Software 18,229 2,026 - - 20,255 Total Accumulated Depreciation 2,475,223 547,328 - - 3,022,551 Total Capital Assets, Being Depreciated, Net 5,980,993 112,200 - - 6,093,193 Governmental Activities Capital Assets, Net $ 42,821,825 $ 112,200 $ - $ - $ 42,934,025 Depreciation expense was charged to the following function in the Statement of Activities: Golf Course $ 547,328 to.. 328 48 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 Note 7: Changes in Long -Term Liabilities - Governmental Activities a. Changes in Long -Term Debt The following is a summary of changes in governmental long-term liabilities of the City for the fiscal year ended June 30, 2010: City: Compensated absences payable Due to the Coachella Valley Association of Governments Developer Agreement Payable Copier Lease Payable OPEB Liability Redevelopment Agency: RDA Project Area No. 1 Tax allocation bonds Pass -through agreements payable: Coachella Valley Unified School District RDA Project Area No. 2: Tax allocation bonds Due to County of Riverside Provident Loan US Department of Agriculture Financing Authority: Revenue bonds Total Beginning Balance at Balance at June Due within one July 1, 2009 Additions Deletions 30, 2010 year 919,100 $ 1,014,832 $ 931,331 $ 1,002,601 $ 1,002,601 178,311 - 50,000 128,311 50,000 343,814 - 169,230 174,584 174,584 149,169 - 34,586 114,583 44,358 107,944 118,035 - 225,979 - 133,390,000 - 3,135,000 130,255,000 3,330,000 2,874,653 - 801,688 2,072,965 817,722 5,800,000 - 120,000 5,680,000 125,000 1,400,000 - 200,000 1,200,000 200,000 1,556,283 - 25,325 1,530,958 27,525 751,754 - 10,583 741,171 11,691 89,720,000 - 2,070,000 87,650,000 2,160,000 $ 237,191,028 $ 1,132,867 $ 7,547,743 230,776,152 $ 7,943,481 Less: Unamortized premiums/discounts (768,802) Net Long -Term Debt $ 230,007,350 For the governmental activities, accrued employee benefits are generally liquidated by the general fund. b. A description of individual issues of debt (excluding defeased bonds) outstanding as of June 30, 2010, is as follows: Due to the Coachella Valley Association of the Governments The City of La Quinta entered into an Interchange Reimbursement Agreement with the Coachella Valley Association of Governments (CVAG) to finance capital improvements at the Washington Street 1-10 interchange. The City has agreed to reimburse CVAG $828,311 over a period of seventeen years beginning July 31, 1996. The annual payments to CVAG range from $28,311 to $50,000. At June 30, 2010, the balance payable was $128,311. 49 ,,. 3409 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 Note 7: Changes in Long -Term Liabilities — Governmental Activities (Continued) The minimum annual requirements to amortize the payable to Coachella Valley Association of Governments as of June 30, 2010, are as follows: Principal 2010-2011 $ 50,000 2011-2012 50,000 2012-2013 28,311 Totals $ 128,311 Developer Agreement Payable In December 1998, the City entered into a tax sharing agreement with Stamko Development Co. in relation to the development of an auto mall located within the City. For a period of ten years, the agreement requires the City to make quarterly payments to the developer in the amount of 33% of the sales and use tax revenues generated by the site up to a maximum amount of $122,250 in any twelve month period. Additionally, if the sales and use tax revenues generated exceed $530,000, adjusted annually by the CPI index, the City is required to pay $76,204 for that year for a maximum of ten years, based upon a $500,000 note at an interest rate of 8.5%. For the year ended June 30, 2010, the City paid the developer $122,250 in sales tax reimbursement and $76,204 since the sales tax generated exceeded the required amount. The balance at June 30, 2010, is $174,584. The minimum annual requirements to amortize the developer agreement payable as of June 30, 2010, are as follows: Principal Interest 2010-2011 $ 174,584 $ 23,870 Totals $ 174,584 $ 23,870 Copier Lease Payable In June 2008, the City entered into a 5-year lease agreement for photocopiers for $182,094 maturing in monthly increments ranging from $2,682 in July 2008 to $3,417 in June 2013, with interest payable monthly at 4.93%. This lease agreement qualifies as a capital lease for accounting purposes and therefore, has been recorded at the present value of the future minimum lease payments at the inception date. 50 Oy, 330 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 Note 7: Changes in Long -Term Liabilities — Governmental Activities (Continued) The minimum future lease obligations and the net present value of the lease payments as of June 30, 2010 are as follows: Year Ending June 30, Total 2011 $ 44,358 2012 44,358 2013 44,358 Total Payments 133,074 Less Amount Representing Sales Tax (9,306) Less Amount Representing Interest (9,185) Outstanding Principal $ 114,583 Tax Allocation Bonds As of June 30, 2010, the following issuances of Tax Allocation Bonds were outstanding: Series 1994 Project Area No. 1 Tax Allocation Refunding Bonds, Series 1994, were issued by the Agency on May 5, 1994, in the amount of $26,665,000 to refund the outstanding aggregate principal amount of the Agency's Tax Allocation Bonds, Series 1989 and 1990. The remaining proceeds were used to finance certain capital improvements within the La Quinta Redevelopment Project Area No. 1. Interest rates on the bonds range from 3.80% to 8% and are payable semi-annually on March 1 and September 1 of each year until maturity. The interest on and principal of the bonds are payable solely from pledged tax increment revenues. The bonds are not just subject to redemption prior to maturity. There are certain limitations regarding the issuance of parity debt as further described in the official statement. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2010, is $6,920,000. The minimum annual requirements to amortize the bond payable as of June 30, 2010, are as follows: Principal Interest 2010-2011 $ 2,145,000 $ 426,868 2011-2012 2,305,000 264,443 2012-2013 2,470,000 90,155 Totals $ 6,920,000 $ 781,466 331 51 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30. 2010 Note 7: Changes in Long -Term Liabilities — Governmental Activities (Continued) Series 1998 Project Area No. 1 Tax allocation refunding bonds, Series 1998, in the amount of $15,760,000 were issued by the Agency to refund the outstanding aggregate principal amount of the Agency's Tax Allocation Bonds, Series 1991. The remaining proceeds were used to finance certain capital improvements within the La Quinta Redevelopment Project Area No. 1. Interest rates on the bonds range from 5.20% to 5.25% and are payable semi-annually on March 1 and September 1 of each year until maturity. The interest and principal of the bonds are payable solely from pledged tax increment revenues of Project Area No. 1. Term Bonds maturing September 1, 2028, are subject to mandatory sinking fund redemption, in part by lot, on September 1, 2013, and on each September 1 thereafter, through September 1, 2028, at a price equal to the principal amount thereof plus accrued interest. There are certain limitations regarding the issuance of parity debt as further described in the official statement. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2010, is $15,760,000. The minimum annual requirements to amortize the bond payable as of June 30, 2010, are as follows: Principal Interest 2010-2011 $ - $ 819,520 2011-2012 - 819,520 2012-2013 - 819,520 2013-2014 655,000 802,490 2014-2015 690,000 767,520 2015-2020 4,025,000 3,245,970 2020-2025 5,190,000 2,054,000 2025-2030 5,200,000 557,700 Totals $ 15,760,000 $ 9,886,240 Series 1998 Proiect Area No. 2 Tax allocation refunding bonds, Series 1998, in the amount of $6,750,000 were issued by the Agency to refund the outstanding aggregate principal amount of the Agency's Tax Allocation Bonds, Series 1992. The remaining proceeds were used to finance certain capital improvements within the La Quinta Redevelopment Project Area No. 2. Interest rates on the bonds range from 3.75% to 5.28% and are payable semi-annually on March 1 and September 1 of each year until maturity. The interest and principal of the bonds are payable solely from pledged tax increment revenues of Project Area No. 2. Term Bonds maturing September 1, 2028 and September 1, 2033, are subject to mandatory sinking fund redemption, in part by lot, on September 1, 2009 and September 1, 2019, respectively, and on each September 1 thereafter at a price equal to the principal amount thereof plus accrued interest. 52 �a. 332 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 Note 7: Changes in Long -Term Liabilities — Governmental Activities (Continued) There are certain limitations regarding the issuance of parity debt as further described in the official statement. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2010, is $5,680,000. The minimum annual requirements to amortize the bond payable as of June 30, 2010, are as follows: Principal Interest 2010-2011 $ 125,000 $ 293,272 2011-2012 130,000 286,738 2012-2013 140,000 279,819 2013-2014 145,000 272,516 2014-2015 150,000 264,956 2015-2020 885,000 1,196,406 2020-2025 1,145,000 933,844 2025-2030 1,475,000 591,281 2030-2035 1,485,000 160,781 Totals $ 5,680,000 $ 4,279,613 Series 2001 Proiect Area No. 1 On August 15, 2001, the Agency issued tax allocation bonds in the amount of $48,000,000 to finance capital projects benefiting the La Quinta Redevelopment Project Area No. 1. The 2001 tax allocation bonds were issued at a discount of $422,400 and issuance costs of $1,517,325. The bonds consist of $17,280,000 of term bonds that accrue interest at 5.00% and mature on September 1, 2021, and $30,720,000 of term bonds that accrue interest at 5.18% and mature on September 1, 2031. The interest and principal on the bonds are payable from pledged tax increment revenues. A portion of the proceeds were used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2010, is $48,000,000 with an unamortized discount of $367,021. The minimum annual requirements to amortize the bond payable as of June 30, 2010, are as follows: Principal Interest 2010-2011 $ $ 2,430,720 2011-2012 2,430,720 2012-2013 2,430,720 2013-2014 1,565,000 2,391,595 2014-2015 1,645,000 2,311,345 2015-2020 9,550,000 10,203,600 2020-2025 12,190,000 7,488,600 2025-2030 15,625,000 3,965,123 2030-2035 7,425,000 383,393 Totals $ 48,000,000 $ 34,035.816 53 16- 333 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) uiNc zn 9nin Note 7: Changes in Long -Term Liabilities — Governmental Activities (Continued) Series 2002 Project Area No. 1 On June 12, 2002, the Agency issued tax allocation bonds in the amount of $40,000,000 to finance capital projects benefiting the La Quinta redevelopment Project Area No. 1. The 2002 tax allocation bonds were issued at a discount of $360,000 and issuance costs of $1,250,096. The bonds consist of $6,355,000 of serial bonds and $33,645,000 of term bonds. Interest Rates on serial bonds range from 1.75% and 4.00% and are payable semi-annually on March 1 and September 1 of each year until maturity. Term bonds accrue interest at 5.00% and 5.125% and mature on September 1, 2022 and September 1, 2023. The interest and principal on the bonds are payable from pledged tax increment revenues. A portion of the proceeds were used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2010, is $35,765,000 with an unamortized discount of $324,221. The minimum annual requirements to amortize the bond payable as of June 30, 2010, are as follows: 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2020 2020-2025 2025-2030 2030-2035 Totals Principal Interest $ 680,000 $ 1,782,926 705,000 1,756,429 735,000 1,727,981 705,000 1,695,656 735,000 1,659,656 4,270,000 7,693,906 5,450,000 6,481,519 8,475,000 4,862,472 14,010,000 1,299,188 $ 35,765,000 $ 28,959,733 Series 2003 Project Area No. 1 On September 1, 2003, the Agency issued tax allocation bonds in the amount of $26,400,000 to finance capital projects benefiting the La Quinta Redevelopment Project Area No. 1. The 2003 tax allocation bonds were issued at a discount of $277,200 and issuance costs of $629,191. Interest is payable semi-annually on March 1 and September 1 of each year, commencing March 1, 2004. Interest payments range from 4.24% to 6.44% per annum. The interest and principal on the bonds are payable from pledged tax increment revenues. Term bonds maturing on September 1, 2013 through September 1, 2032, are subject to mandatory redemption from minimum sinking fund payments, in part by lot, on September 1, 2004, September 1, 2014, and September 1, 2024, respectively, and on each September 1 thereafter at a redemption price equal to the principal amount thereof plus accrued interest to the redemption date. 54 to. 334 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30. 2010 Note 7: Changes in Long -Term Liabilities —Governmental Activities (Continued) The principal balance of outstanding bonds at June 30, 2010, is $23,810,000 with an unamortized discount of $212,524. The minimum annual requirements to amortize the bond payable as of June 30, 2010, are as follows: Principal Interest 2010-2011 $ 505,000 $ 1,481,401 2011-2012 530,000 1,453,198 2012-2013 560,000 1,423,495 2013-2014 590,000 1,392,158 2014-2015 620,000 1,356,736 2015-2020 3,735,000 6,132,380 2020-2025 5,070,000 4,767,956 2025-2030 6,900,000 2,872,562 2030-2035 5,300,000 526,470 Totals $ 23,810,000 $ 21,406,356 Pass -through Agreements Payable - Coachella Valley Unified School District An agreement was entered into in 1991 between the Agency, the City of La Quinta and the Coachella Valley Unified School District (District), which provides for the payment to the District a portion of tax increment revenue associated with properties within District confines. Such payments are subordinate to other indebtedness of the Agency incurred in furtherance of the Redevelopment Plan for Project Area No. 1. This tax increment is paid to the District over a payment schedule through August 1, 2012, in amounts ranging from $421,168 to $834,076, for a total amount of $15,284,042. Tax increment payments outstanding at June 30, 2010, totaled $2,874,653. The District agrees to use such funds to provide classroom and other construction costs, site acquisition, school busses, and expansion or rehabilitation of current facilities. The minimum annual requirements to amortize payable to Coachella Valley Unified School District as of June 30, 2010, are as follows: Principal 2010-2011 $ 817,722 2011-2012 834,076 2012-2013 421,167 Totals $ 2,072,965 Due to County of Riverside - Proiect Area No. 2 Based on an agreement dated July 5, 1989, between the Agency and the County of Riverside, until the tax increment reaches $5,000,000 annually in Project Area No. 2, the Agency will pay to the County 50% of the County portion of tax increment. At the County's option, the County's pass -through portion can be retained by the Agency to finance new County facilities or land costs that benefit the County and serve the La Quinta population. Per the agreement, the Agency must repay all amounts withheld 55 �� 335 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 Note 7: Changes in Long -Term Liabilities — Governmental Activities (Continued) from the County. The tax increment is to be paid to the County in amounts ranging from $100,000 to $250,000 over a payment schedule through June 30, 2015. Interest does not accrue on this obligation. The balance at June 30, 2010, is $1,200,000. The minimum annual requirements to amortize amounts due to the County of Riverside as of June 30, 2010, are as follows: Principal 2010-2011 $ 200,000 2011-2012 250,000 2012-2013 750,000 Totals $ 1,200,000 1996 Lease Revenue Refunding Bonds On November 15, 1996, the Authority issued $8,790,000 of 1996 Lease Revenue Refunding Bonds to defease the remaining 1991 Local Agency Revenue Bonds in the amount of $8,200,000 and to provide funds for construction of remaining improvements to the La Quinta Civic Center site. The bonds consist of $3,630,000 of serial bonds and $5,150,000 of term bonds. The serial bonds will accrue interest at rates between 3.70% and 5.30% and principal amounts mature between October 1, 1997 and October 1, 2008, in amounts ranging from $285,000 to $380,000. The term bonds accrue interest at a rate of 5.55% and mature on October 1, 2018. A surety agreement has been purchased to satisfy the bond reserve requirement. There are certain limitations regarding the issuance of parity debt as further described in the official statement. The amount of principal outstanding at June 30, 2010, is $4,760,000. The minimum annual requirements to amortize the bond payable as of June 30, 2010, are as follows: Principal Interest 2010-2011 $ 420,000 $ 252,525 2011-2012 445,000 228,521 2012-2013 470,000 203,130 2013-2014 495,000 176,351 2014-2015 525,000 148,047 2015-2020 2,405,000 275,696 Totals $ 4,760,000 $ 1,284,270 2004 Series A Local Agency Revenue Bonds On June 29, 2004, the La Quints Financing Authority issued revenue bonds in the amount of $90,000,000 to finance projects benefiting low and moderate income 56 to.. 3 J 6 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 Note 7: Changes in Long -Term Liabilities —Governmental Activities (Continued) housing in La Quinta Redevelopment Project Area No. 1 and La Quinta Redevelopment Project Area No. 2 and to advance refund the Agency's Redevelopment Project Areas No. 1 and 2, 1995 Housing Tax Allocation Bonds. The 2004 local agency revenue bonds were issued with issuance costs of $2,600,229 and a premium of $476,496. Interest is payable semi-annually on March 1 and September 1 of each year, commencing September 1, 2005. Interest payments range from 3% to 5.25% per annum. The interest and principal on the bonds are payable from pledged tax increment revenues. Term bonds maturing on September 1, 2024, September 1, 2029 and September 1, 2034, are subject to mandatory redemption from minimum sinking fund payments, in part by lot, on September 1, 2017, September 1, 2025, and September 1, 2030, respectively, and on each September 1 thereafter at a redemption price equal to the principal amount thereof plus accrued interest to the redemption date. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. There are certain limitations regarding the issuance of parity debt as further described in the official statement. The principal balance of outstanding bonds at June 30, 2010, is $82,890,000 with an unamortized premium of $134,964. The minimum annual requirements to amortize the bond payable as of June 30, 2010, are as follows: Principal Interest 2010-2011 $ 1,740,000 $ 4,175,131 2011-2012 1,805,000 4,099,719 2012-2013 1,890,000 4,016,581 2013-2014 1,975,000 3,924,681 2014-2015 2,075,000 3,823,431 2015-2020 12,080,000 17,337,119 2020-2025 15,610,000 13,721,706 2025-2030 20,050,000 9,180,406 2030-2035 25,665,000 3,419,528 Totals $ 82,890,000 $ 63,698,302 Washington Street Apartments In October 2008, the La Quinta Redevelopment Agency acquired the Washington Street Apartments for cash and the assumption of the following debt: Provident Bank Loan This loan was originally entered into with the previous owner of the Washington Street Apartments and Provident Bank for $1,696,000 in August 2001 at an 8.36% interest rate. The loan is amortized on a thirty year basis with the outstanding balance due in twenty years or August 2021. The outstanding 57 337 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 Note 7: Changes in Long -Term Liabilities - Governmental Activities (Continued) principal balance in October 2008 when the property was acquired by the Agency was $1,572,031. The loan is secured by a deed of trust on the property and is senior to the United States Department of Agriculture (USDA) loan which is also secured by a deed of trust on the property. Repayment of the monthly loan amount of $12,873 is made from tenant rent receipts. The source for the final principal payment due in August 2021 of $1,050,109 will be determined at a future date. The principal balance of this loan at June 30, 2010, is $1,530,958. The minimum annual requirements to amortize the loan payable as of June 30, 2010, are as follows: Principal Interest 2010-2011 $ 27,525 $ 126,949 2011-2012 29,917 124,558 2012-2013 32,516 121,959 2013-2014 35,341 119,134 2014-2015 38,411 116,064 2015-2020 248,301 524,072 2020-2025 1,118,947 105,824 Totals $ 1,530,958 $ 1,238,560 United States Department of Agriculture (USDA) Rural Development Promissory Note This promissory note was originally entered into with the previous owner of the Washington Street Apartments and USDA - Rural Development for $1,500,000 in November 1980 at a 10.00% interest rate. The note is amortized on a fifty year basis with the outstanding balance due in October 2030. The outstanding principal balance, in October 2008, when the property was acquired by the Agency was $760,721. The loan is secured by a deed of trust on the property and is subordinated to the Provident loan which is also secured by a deed of trust on the property. Repayment of the monthly loan amount of $7,107 is made from tenant rent receipts and a rental subsidy from the USDA. Rural Development has agreed to a 9% interest rate subsidy on the Promissory Note as long as the Apartment renters meet certain program eligibility requirements. The principal balance of this note at June 30, 2010, is $741,171. Principal Interest 2010-2011 $ 11,691 $ 73,591 2011-2012 12,915 72,367 2012-2013 14,267 71,014 2013-2014 15,761 69,520 2014-2015 17,412 67,870 2015-2020 118,539 307,870 2020-2025 195,033 231,376 2025-2030 320,890 105,519 2030-2035 34,663 871 Totals $ 741,171 $ 999,998 338 58 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 Note 8: Changes in Long -Term Liabilities — Business -type Activities Changes in business -type long-term liabilities for the year ended June 30, 2010, were as follows: Beginning Balance at Balance at Due within July 1, 2009 Additions Deletions June 30, 2010 one year Golf Course: Capital leases payable $ 285,217 $ - $ 230,674 $ 54,543 $ 54,543 The City of La Quinta entered into several capital lease agreements for the operation of the Silver Rock Golf Resort. These lease agreements qualify as capital leases for accounting purposes and, therefore, have been recorded at the present value of their future minimum lease payments as of the inception date. Obligations under capital leases are as follows: National City Golf Finance The present value of the minimum lease payments on golf carts was capitalized using an incremental borrowing rate of 6.50% at the inception of the lease. The lease is payable in 36 monthly installments of $7,962 which began February 1, 2008. $ 54,543 Total capital leases payable as of June 30, 2010 $ 54,543 The following schedule summarizes the debt to maturity payments for capital leases: Year Ending June 30, Total 2011 $ 54,543 Total Payments 54,543 Less Amount Representing Interest - Outstanding Principal $ 54,543 Note 9: Pledge Tax Revenues As previously discussed, the City's Redevelopment Agency has pledged, as security for bonds it has issued, either directly or through the Financing Authority, a portion of the tax increment revenue (including Low and Moderate Income Housing set -aside) that it receives. These bonds were to provide financing for various capital projects and accomplish Low and Moderate Income Housing projects. The City has committed to appropriate each year, from these resources amounts sufficient to cover the principal and interest requirements on the debt. Total principal and interest remaining on the debt is $381,872,526 with annual debt service requirements as indicated above. For the current year, the total tax increment revenue, net of pass through payments, recognized by the City was $35,390,317 and the debt service obligation on the bonds was $16,611,94. 59 a,_ 339 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 Note 10: Debt Without Governmental Commitment The City of La Quinta sold Improvement Bonds issued pursuant to the California State Improvement Act of 1915. The Bonds are payable from the annual installments collected on the regular property tax bills sent to owners of property having unpaid assessments levied against land benefited by the projects. The bonds are neither general obligations of the City nor any other political subdivision and the full faith and credit of the City is not pledged for repayment thereof, therefore, they are not included in the long-term liabilities in the accompanying financial statements. The City is not liable for repayment of the debt, but is only acting as agent for the property owners in collecting the assessments and forwarding the collections to bondholders. The following is a summary of Improvement Bonds outstanding at June 30, 2010: Amount Outstanding at Proceeds Maturity Date Interest Rate June 30, 2010 Assessment District No. 97-1 $ 705,262 9/2/2018 4.10%- 5.20% $ 380,000 Assessment District No. 2001-1 2,285,000 9/2/2015 5.00% - 6.60% 785,000 Note 11: Conduit Debt Financing 2002 Series B Multifamily Housing Revenue Bonds In April 2002, the La Quinta Redevelopment Agency issued $3,000,000 of 2002 Series B Multifamily Housing Revenue Bonds to provide financing for the acquisition, construction and equipping of a multifamily senior rental housing project known as Miraflores Apartments located in the City of La Quinta. The bonds mature on June 1, 2035, and bear interest at 5.5% per annum. Outstanding bonds at June 30, 2010, are $2,790,000. The bond is secured solely by the credit facility, Fannie Mae, and by a pledge of the trust estate comprised of bond proceeds and property. The bond is not an obligation of the issue, but payable solely from the security. Note 12: Interfund Receivables and Payables The composition of current interfund receivable and payable as of June 30, 2010, are as follows: Due to Other Funds Non -Major Governmental TOTAL Due From Other Funds General Fund $ 348,071 $ 348,071 Non -Major Governmental 2,143,702 2,143,702 Total: $ 2,491,773 $ 2,491,773 The due to the General Fund and RDA PA#2 Special Revenue Fund and Non -major funds were the results of routine interfund transactions not cleared prior to year-end. ro•• 340 60 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 Note 12: Interfund Receivables and Payables (Continued) The composition of non -current interfund receivable and payable as of June 30, 2010, are as follows: Advances to Other Funds General Fund Redevelopment Agency PA No. 1 Capital Projects Non -Major Governmental Total: Advances From Other Funds .RDA PA #1 RDA PA #2 Non -Major Civic Center Debt Service Debt Service Golf Course Governmental TOTAL $ 9,833,714 $ 22,000,000 $ 19,378,966 $ 5,294,572 $ 1.390,419 $ 57,897,671 - 3,355,081 3,355,081 _ _ - _ 938,085 938,085 $ 9,833,714 $ 22,000,000 $ 19,378,966 $ 5,294,572 $ 5,683,585 $ 62.190,837 a) As of June 30, 2010, the amount due to the General Fund from RDA PA No. 1 Debt Service was $ 22,000,000. This consists of an outstanding advance of $6,000,000 loaned to the Redevelopment Agency with repayment beginning in 2030/31 and accrued interest at 10% per annum. The other outstanding advances of $16,000,000 loaned to the Redevelopment Agency require repayments beginning in 2030/31 and 2033 and accrues interest at 7% per annum. b) As of June 30, 2010, the amount due to the General Fund from RDA PA No. 2 Debt Serviced was $19,378,966. This consists of a $10,000,000 advance loaned to the Redevelopment Agency with repayment beginning in 2035/36 and accrued interest at 10% per annum and a $9,378,966 advance loaned to the Redevelopment Agency accruing interest at 7% on December 4, 2007 with an anticipated repayment date of 2018/2019. c) As of June 30, 2010, the General Fund has advanced to the Golf Course fund $5,294,572. The advances accrue interest at the City's investment pool rate and are to be repaid by the golf course out of future profits. d) In July 2002, an advance of $4,167,912 was made from the RDA PA No. 1 Capital Projects Fund to provide funding for the development of the publicly owned improvements to the La Quinta Community Park. The advance accrues interest at the earnings rate of the City's investment pool fund. As of June 30, 2010, the remaining balance of the advance for the La Quinta Community Park is $1,417,770. e) In April 2005, another advance of $2,490,273 was made from the RDA PA No, 1 Capital Projects Fund to provide funding for the construction of the public library. The advance accrues interest at the earnings rate of the City's investment pool fund. The remaining balance of this advance at June 30, 2010, is $1,937,311. In September 2006, an advance up to $9,615,094 for the City Hall expansion from the General Fund to the Civic Center Developer Impact Fee Fund was approved. As of June 30, 2010, the Civic Center expansion was completed and the amount of the advance was $9,833,714 outstanding. The advance accrues interest that would have been earned by the Local Agency Investment Fund. W. 341 61 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) 1timp sn 2nin Note 12: Interfund Receivables and Payables (Continued) g) In October 2009, an advance up to $2,033,687 for the Phase 1 of the Corporate Yard from the General Fund to the Street and Park Maintenance Facility Funds was approved. As of June 30, 2010 the amount of the outstanding advance was $935,295. The advance accrues interest at the earnings rate of the City's investment pool fund. h) In October 2009, the La Quinta Housing Authority was created to promote affordable housing in the City. Since the Housing Authority had no funds to carry out its purposes, advances between the Housing Authority and the City or the La Quinta Redevelopment Agency were anticipated. As of June 30, 2010 the outstanding advance between the Housing Authority and the La Quinta Redevelopment Agency was $2,790. The advance accrues interest at the earnings rate of the City's investment pool fund. Note 13: Interfund Transfers TRANSFERS OUT RDA PA #1 General Capital RDA PA#1 RDA PA#2 Non -Major Internal Service Fund Projects Debt Service Debt Service Governmental Funds TOTAL TRANSFERSIN $ - $ - $ - $ - $ 374,071 $ 1,200,000 $ 1,574,071 General Fund Capital Improvement 4,662,453 603,719 - - 8,244,726 293,007 13,803,905 RDA PA #1 Debt Service - - - - 4,438,892 - 4,438,892 RDA PA#2 Debt Service - - - - 1,951,399 - 1,951,399 Non -Major Governmental 2.000 3,961,932 4,551,399 102,774 - 8,618,105 Total: $ 4,664,453 $ 603,719 $ 3,961,932 $ 4,551,399 $ 15,111,862 $ 1,493,007 $ 30,386,372 The following describes the major transfers in and transfers out included in the financial statements: a) $1,695,641 was transferred from the General Fund to the Capital Improvement Fund to transfer various capital projects and sales rebate agreements. The largest capital projects were for the Village Cove Fire Station Phase 1 and for the Ave. 58 and Jefferson St. Street improvement project. The sales tax rebate agreements were the Costco, Kohl's, and the Auto Mall developer. b) $2,000 was transferred to the La Quinta Public Safety Officer Fund from the General Fund for public safety officers disabled or killed in the line of duty. c) $4,438,892 was transferred from the Low/Moderate Housing Project Area No. 1 Fund to the RDA Project Area No. 1 Debt Service Fund to pay a portion of the 2004 Series A Local Agency Revenue Bond debt service and $708,869 was transferred to the Capital Improvement Fund for various capital projects within the project area. d) $603,719 was transferred to the Capital Improvement Fund from the RDA Capital Projects — PA No. 1 Fund to fund various capital projects throughout the City. e) $3,961,932 and $1,951,399 was transferred from the RDA Project Area No.1 and No.2 Debt Service Funds, respectively, to the Financing Authority Debt Service Fund to pay a portion of the 2004 Series A Local Agency Revenue Bond debt service. $2,600,000 was transferred from RDA Project Area No. 2 Debt Service Funds to the RDA Capital Projects PA No.2 Fund to fund various capital projects within the project area. 62 342 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 Note 13: Interfund Transfers (Continued) f) $7,828,863 was transferred to Capital Improvement Fund from various non -major funds to fund various capital projects within the City. g) $600,000 from the Equipment Replacement Fund and $600,000 from the Park Equipment and Facility Fund were transferred to the General Fund to provide additional financial resources. IV. OTHER INFORMATION Note 14: Defined Benefit Pension Plan Plan Description The City of La Quinta contributes to the California Public Employees Retirement System (PERS), a cost sharing multiple -employer public employee defined benefit pension plan. PERS provides retirement and disability benefits, annual cost -of -living adjustments and death benefits to plan members and beneficiaries. PERS acts as a common investment and administrative agent for participating public entities within the State of California. Benefit provisions and all other requirements are established by State statute and City ordinance. Copies of PERS' annual financial report may be obtained from their executive office: 400 P Street, Sacramento, CA 95814. Funding Policy Participants are required to contribute 8% of their annual covered salary. The City makes the contributions required of City employees on their behalf and for their account. The City is required to contribute at an actuarially determined rate; the current rate is 12.1221% of annual covered payroll. The contribution requirements of plan members and the City are established and may be amended by PERS. In September 2009, the City contributed $1,338,763 to CalPERS to pay off the side fund for the Past Service Cost. This amount will be amortized over the next twelve years. The contribution requirement of plan member and the City are established and may be amended by CalPERS. Annual Pension Cost and Net Pension Obligation For 2010, the City's annual pension cost and change in Net Pension Obligation for the year ending June 30, 2010 were as follows: Annual required contribution $ 953,728 Interest on net pension obligation - Adjustment to annual required contribution - Annual pension cost 953,728 Contributions made 2,292,491 Increase (decrease) in net pension obligation (1,338,763) Net pension obligation (asset) beginning of the year Net pension obligation (asset) end of the year $ (1,338,763) 63 30 3 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 Note 14: Defined Benefit Pension Plan (Continued) Three -Year Trend Information for PERS Required Percentage Net Pension Fiscal Year Contributions Contributed Obligation (asset) 6/30/2008 $ 902,098 100% $ - 6/30/2009 973,515 100% - 6/30/2010 953,728 240% (1,338,763) Note 15: Post -Employment Health Benefits Plan Description The City provides other postemployment benefits (OPEB) through a single -employer defined benefit healthcare plan by contributing on behalf of all eligible retirees $110/month for calendar 2009 and $105/month for calendar 2010, increased in all future years according to the rate of medical inflation. These benefits are provided per contract between the City and the employee associations. A separate financial report is not available for the plan. Funding Policy The contribution requirements of plan members and the City are established and may be amended by the City, City Council and/or the employee association. Currently, contributions are not required from plan members. There was no contribution made during the 2009-2010 fiscal year to cover current plan premiums. As a result, the City calculated and recorded a Net OPEB Asset, representing the difference between the Annual Required Contribution (ARC) and actual contributions, as presented below: Annual required contribution (ARC) $ 116,821 Interest on net OPEB obligation 5,397 Adjustment to ARC (4,183) Annual OPEB cost 118,035 Contributions made - (Decrease) increase in Net OPEB obligation 118,035 Net OPEB obligation (asset) - beginning of year 107,944 Net OPEB obligation (asset) - end of year $ 225,979 The City's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan and the net OPEB obligation for 2009-2010 and the two preceding years were as follows: Actual Fiscal Annual Contribution Year OPEB (Net of End Cost Adjustments) 6/30/2008 N/A N/A 6/30/2009 $ 116,821 $ 8,877 6/30/2010 $ 116,821 - Percentage of Annual Net OPEB OPEB Cost Obligation Contributed (Asset) N/A N/A 7.60% $ 107,944 0.00% $ 225,979 64 Vt. 344 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30. 2010 Note 15: Post -Employment Health Benefits (Continued) Funded Status and Funding Progress Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future. Examples include assumptions about future employment, mortality, and the healthcare cost trend. Amounts determined regarding the funded status of the plan and the annual required contributions of the City are subject to continual revision as actual results are compared with past expectations and new estimates are made about the future. The schedule of funding progress below presents multiyear trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liabilities for benefits. The information is as of the latest actuarial valuation. Unfunded UAAL as a Actuarial Actuarial Actuarial Actuarial Percent of Type of Valuation Value of Accrued Accrued Funded Covered Covered Interest Valuation Date Assets Liability Liability Ratio Payroll Payroll Rate Actual 7/1/2008 - $ 590,676 $ 590,676 0.0% $ 7,821,474 7.6% 5.00% Actuarial Methods and Assumptions Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as understood by the employer and the plan members) and include the types of benefits provided at the time of each valuation and the historical pattern of sharing of benefit costs between the employer and plan members to that point. The actuarial methods and assumptions used include techniques that are designed to reduce the effects of short-term volatility in the actuarial accrued liabilities and the actuarial value of assets, consistent with the long-term perspective of the calculations. In the July 1, 2008, actuarial valuation, the projected unit credit cost method was used. The actuarial assumptions include a 5.0% investment rate of return, which is a blended rate of the expected long-term investment return on plan assets and on the employer's own investments calculated based on the funded level of the plan at the valuation date, and annual healthcare cost trend rate of 4%. The actuarial value of assets is set equal to the reported market value of assets. The UAAL is being amortized as a level dollar on an open basis. The remaining amortization period at June 30, 2010, was twenty-nine years. The number of active participants is 4. Note 16: Self Insurance The City is a member of the California Joint Powers Insurance Authority (Insurance Authority). The Insurance Authority is composed of 122 California public entities and is organized under a joint powers agreement pursuant to California Government Code §6500 et seq. The purpose of the Insurance Authority is to arrange and administer programs for the pooling of self -insured losses, to purchase excess insurance or reinsurance, and to arrange for group purchased insurance for property and other coverages. The Insurance Authority's pool began covering claims of its members in 1978. Each member government has an elected official as its representative on the Board of Directors. The Board operates through a 9-member Executive Committee. 65 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 Note 16: Self Insurance (Continued) Self -Insurance Programs of the Authority General Liability Each member government pays a primary deposit to cover estimated losses for a fiscal year (claims year). After the close of a fiscal year, outstanding claims are valued. A retrospective deposit computation is then made for each open claims year. Claims are pooled separately between police and non -police. Costs are allocated to members by the following methods within each of the four layers of coverage: (1) the first $30,000 of each occurrence is charged directly to the member's primary deposit; (2) costs from $30,000 to $750,000 and the loss development reserves associated with losses up to $750,000 are pooled based on the members share of losses under $30,000; (3) losses from $750,000 to $5,000,000 and the associated loss development reserves are pooled based on payroll; (4a) costs of covered claims from $5,000,000 to $10,000,000 are paid under reinsurance policies and are subject to a $2,500,000 annual aggregate deductible (41b) costs of covered claims from $10,000,000 to $50,000,000 are covered through excess insurance policies; (4c) costs of covered claims for subsidence losses are paid by excess insurance with a sub -limit of $25,000,000 per occurrence per member. This $25,000,000 subsidence sub -limit is composed of $10,000,000 in reinsurance and $15,000,000 in excess insurance. The excess insurance layer has a $15,000,000 annual aggregate. The costs associated with 4a, 41b, and 4c are estimated using actuarial models and pre -funded as part of the primary and retrospective deposits. The overall policy limit for each member including all layers of coverage is $50,000,000 per occurrence. Workers Compensation The City also participates in the workers' compensation pool administered by the Insurance Authority. Each member pays a primary deposit to cover estimated losses for a fiscal year (claims year). After the close of a fiscal year, outstanding claims are valued. A retrospective deposit computation is then made for each open claims year. Claims are pooled separately between public safety and non-public safety. Costs are allocated to members by the following methods within each of the four layers of coverage: (1) the first $50,000 of each loss is charged directly to the member's primary deposit; (2) losses from $50,000 to $100,000 and the loss development reserve associated with losses up to $100,000 are pooled based on the member's share of losses under $50,000; (3) losses from $100,000 to $2,000,000 and the loss development reserves associated with those losses are pooled based on payroll; (4) losses from $2,000,000 up to statutory limits are paid under an excess insurance policy. Protection is provided per statutory liability under California Workers' Compensation law. Employer's liability losses are pooled among members to $2,000,000, coverage from $2,000,000 to $4,000,000 is purchased as part of an excess insurance policy, and losses from $4,000,000 to $10,000,000 are pooled among members. 66 60" 346 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 Note 16: Self Insurance (Continued) Environmental Insurance The City participates in the pollution legal liability and remediation legal liability insurance which is available through the Authority. The policy covers sudden and gradual pollution of scheduled property, streets, and storm drains owned by the City. Coverage is on a claims -made basis. There is a $50,000 deductible. The Authority has a limit of $50,000,000 for the 3-year period from July 1, 2008 through July 1, 2011. Each member of the Authority has a $10,000,000 sub -limit during the 3-year term of the policy. In addition to coverage with the Authority, the City also carries additional coverage for earthquake & flood and real and personal property with Pacific Insurance Co. Coverage is $5,000,000 with a 10% deductible subject to a minimum of $25,000. The total insured value of real and personal property is $20,000,000. An excess earthquake & flood and real and personal property policy is held with Endurance American Specialty Insurance Company. Coverage is $2,500,000 in excess of the $5,000,000 covered by the primary policy. Employee dishonesty, forgery and computer fraud insurance is held with Hartford Insurance Company. Coverage is $1,000,000 with a $5,000 deductible. All risk property insurance, including auto physical damage is held with Lexington Insurance Company. Coverage is up to $10,000,000 per occurrence with various sublimits depending on the property. The total insured value of real and personal property is $65,426,900. During the past three fiscal years none of the above programs of protection have had settlements or judgments that exceed pooled or insured coverage. There have been no significant reductions in pooled or insured liability coverage from coverage in the prior year. Note 17: Contingencies Various claims and suits have been fled against the City in the normal course of operations. Although the outcome of these lawsuits is not presently determinable, in the opinion of management, the resolution of these matters will not have a material adverse effect on the financial position of the City. Vista Dunes Court Yard Homes In October 2007, the La Quinta Redevelopment Agency entered into an agreement pursuant to which it transferred fee title to a parcel generally located at Adams Street and Miles Avenue (the 'Site") improved with 80 rental apartment units (the "Housing Development") to National CORE. National CORE, in turn transferred the Site and Housing Development to a limited partnership as a requirement to enter into a 15 year tax credit bond sale. In the future, National CORE is obligated to (1) exercise its option to acquire the Site and Housing Development from the limited partnership at the close of the 15 year tax credit period, as set forth in the partnership agreement, and (2) convey fee title to the Site and Housing Development to the City, as the Agency's successor, on the 551" anniversary of the permanent loan closing. On July 6, 2009, the permanent loan closing occurred. 67 00. 347 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 Note 18: Construction Commitments The following material construction commitments existed at June 30, 2010: Expenditures to Contract date as of June Remaining Project Name Amount 30, 2009 Commitments Silver Rock Resort Infrastructure $ 21,274,573 $ 13,518 $ 21,261,055 Adams Street Bridge Improvements 12,031,548 575,553 11,455,995 Community Park Land Acquisition 7,983,438 - 7,983,438 Washington St. Apartment Rehabilitation 7,300,000 21,196 7,278,804 Silver Rock Resort Club House 6,839,264 14,881 6,824,383 Relocation of Coachella Canal at Silver Rock 6,000,000 42,164 5,957,836 Silver Rock Resort Entry Feature & Roads 5,436,406 1,225 5,435,181 Cove Fire Station Phase 1 3,908,665 3,467,258 441,407 Maintenance Yard 2,774,380 1,881,996 892,384 Jefferson St. Landscaping (Vista Grande to Westward Ho) 2,274,964 496,403 1,778,561 Note 19: Committed Fund Balances The City has the following committed fund balance shown on the balance sheet: Committed to cash flow reserves, Committed to emergency reserve, and Committed to post retirement health benefits. These committed amounts have been approved by Council based on certain percentages and will be used only in the event of Council approval. For the Committed to cash Flow reserve, the City established the amount of 8.25% of the Fiscal Year 2010-2011 budget which totals $3,246,881 in the General Fund for the year ended June 30, 2010. For the Committed to emergency reserve, the City established the amount of 35% of the Fiscal Year 2010-2011 budget plus $4,000,000 which totals $17,774,648 in the General Fund for the year ended June 30, 2010. Also the City has committed a portion of their Unassigned Fund balance for the payment in future years of their Post retirement health benefits. For the year ended June 30, 2010 the City has committed $1,258,059 for this purpose. Note 20: Golf Course Management Agreement The City entered into an agreement with Landmark Golf Management LLC (operator) to manage the golf operations at the city -owned SilverRock Golf Course. The Agreement entered into on April 6, 2004, sets forth a five year term commencing upon the completion of the golf course. On January 14, 2005, the golf course was deemed to be complete and management was turned over to the operator. The contract provides that the operator will manage the day to day operations, hire employees, provide golf pro shop and food services, manage all marketing and promotional activities, prepare the annual budget report for Council consideration, and manage accounting and payroll functions. In addition to the annual payment for management services, the City has advanced the operator $250,000 to pay for golf course expenses. Twice a month the operator submits a request for reimbursement to the City to replenish the City's advance. In addition, the agreement sets forth the establishment of a capital reserve fund of 2% of green fees. For the fiscal year ending June 30, 2010, the Golf Course had an operating loss before contributions and transfers of $583,520. 68 00b 348 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 Note 21: Reimbursement Agreements The City entered into a transient occupancy tax (TOT) revenue reimbursement agreement on August 31, 2006, with Village Resort LLC, the owner of an Embassy Suites Hotel. The hotel owner is required to remit on a monthly basis any TOT collected to the City, thirty days after each month. Under terms of the agreement, the City shall make quarterly payments of 40% of any TOT generated from the Hotel in an amount not to exceed $1,000,000 over a five year period. The agreement terminates when either the $1,000,000 limit is reached or in 5 years whichever comes first. In addition, the hotel may not assign or transfer this agreement without the City's prior written consent, which it may withhold at its discretion. The hotel opened in November 2006. As of June 30, 2010, the City made $599,898 in reimbursement payments to the owner leaving an outstanding balance of $400,102. The City entered into a sales tax sharing agreement on January 30, 2006, with Costco Wholesale Corporation. Under the terms of the agreement the City shall make quarterly payments of 40% of any sales tax generated from Costco in an amount not to exceed $4,000,000 over a ten year period. Due to the reporting of sales tax information by the State Board of Equalization to the City, the reimbursement payments by the City will lag by one quarter. The agreement terminates when either the $4,000,000 limit is reached or in 10 years whichever comes first. The Costco business opened in November 2006. As of June 30, 2010, the City made $989,656 in reimbursement payments to the owner leaving an outstanding balance of $3,010,344. The City entered into a transient occupancy tax (TOT) revenue reimbursement agreement on March 1st, 2010, with LQ Hospitality, LLC, the owner of a Homewood Suites Hotel. The hotel owner is required to remit on a monthly basis any TOT collected to the City, thirty days after each month. Under terms of the agreement, the City shall make quarterly payments of 40% of any TOT generated from the Hotel in an amount not to exceed $300,000 over a two year period. The agreement terminates when either the $300,000 limit is reached or in 2 years whichever comes first. In addition, the hotel may not assign or transfer this agreement without the City's prior written consent, which it may withhold at its discretion. As of June 30, 2010, the City made $46,342 in reimbursement payments to the owner leaving an outstanding balance of $253,658. Note 22: Transactions with the State of California a. Proposition 1A Borrowing by the State of California Under the provisions of Proposition 1A and as part of the 2009- 10 budget package passed by the California state legislature on July 28, 2009, the State of California borrowed 8% of the amount of property tax revenue, including those property taxes associated with the in- lieu motor vehicle license fee, the triple flip in lieu sales tax, and supplemental property tax, apportioned to cities, counties and special districts (excluding redevelopment agencies). The state is required to repay this borrowing plus interest by June 30, 2013. After repayment of this initial borrowing, the California legislature may consider only one additional borrowing within a ten- year period. The amount of this borrowing pertaining to the City of La Quinta was $1,036,084. 69 it, 349 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 Note 22: Transactions with the State of California (Continued) Authorized with the 2009- 10 State budget package, the Proposition 1A Securitization Program was instituted by the California Statewide Communities Development Authority ("California Communities"), a joint powers authority sponsored by the California State Association of Counties and the League of California Cities, to enable local governments to sell their Proposition 1A receivables to California Communities. Under the Securitization Program, California Communities simultaneously purchased the Proposition 1A receivables and issued bonds ("Prop 1A Bonds") to provide local agencies with cash proceeds in two equal installments, on January 15, 2010 and May 3, 2010. The purchase price paid to the local agencies equaled 100% of the amount of the property tax reduction. All transaction costs of issuance and interest were paid by the State of California. Participating local agencies have no obligation on the bonds and no credit exposure to the State. The City participated in the securitization program and accordingly property taxes have been recorded in the same manner as if the State had not exercised its rights under Proposition 1A. The receivable sale proceeds were equal to the book value and, as a result, no gain or loss was recorded. b. Delay of State Gas Tax Payments In March 2010, the State Legislature passed legislation delaying a variety of State payments to local agencies in response to anticipated State cash flow problems in fiscal year 2010-2011. AB5 8x contains provisions to delay a portion (approximately 60%) of the payments of State Gas Tax monies for the first nine months of 2010-2011 (July 2010 through March 2011) to be paid no later than April 28, 2011. c. SERAF Shift for fiscal year 2009-2010 and 2010-2011 On July 23, 2009, the State adopted legislation, requiring a shift of monies during fiscal years 2009-2010 and 2010-2011 to be deposited into the County "Supplemental' Educational Revenue Augmentation Fund (SERAF). These monies were to be distributed to meet the State's Prop 98 obligations to schools. The California Redevelopment Association (CRA) and its member agencies filed a legal action in an attempt to stop these amounts from having to be paid; however, in May 2010 the Sacramento Superior Court upheld the legislation. This decision is in the process of being appealed by CRA and its member agencies. Additionally, the question as to the ability of the State to take resources for these purposes will be considered by the voters in November 2010. The payment of the SERAF was due on May 10, 2010 for fiscal year 2009-2010 and it was made in the amount of $23,582,367. The legislation allowed this payment to be made from any available monies present in any project area(s). Subsequent legislation was passed which even allowed the funding for this payment to be borrowed from the Low and Moderate Income Housing Fund with appropriate findings from its legislative body. Any amounts borrowed from Low and Moderate Income Housing (including any suspended set -aside amounts) are to be repaid by June 30, 2015. If those amounts are not repaid, by that date, then the set -aside percentage to Low and Moderate Income Housing will increase from 20% to 25% for the remainder of the life of the Agency. To accomplish the payment, the Agency utilized a $10,000,000 advance from General Fund Reserves, $10,000,000 that was previously budgeted to be transferred to the Project Area No. 1 Capital Project Fund that was not done, and the remaining $3,582,367 was a transfer from the Project Area No. 1 Capital Project to the Project Area No. 1 Debt Service fund for the payment. No Low and Moderate Income Housings Funds were utilized to make the fiscal year 2009-2010 SERAF payment. 70 350 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 Note 22: Transactions with the State of California (Continued) It is estimated that the Agency's share of the SERAF shift for fiscal year 2010-2011 will amount to approximately $4,850,687 and this amount will be payable in May 2011 if the appeal and/or the voter question above are not successful. Note 23: Subsequent Event In July 2010, the La Quinta Redevelopment Agency entered into an Owner Participation Agreement (OPA) with an autodealer, Garff Properties -La Quinta, LLC ("Garff') that provides for the Agency to provide a rehabilitation loan to Garff of up to $2,300,000 for the construction of a new dealership facility and rehabilitation of an existing dealership facility. In connection with the OPA, Garff has executed a promissory note which is secured by a deed of trust, and an operating covenant. The loan will be repaid by crediting future sales and property tax increment taxes generated on the site until the cumulative taxes collected equals the loan amount. At that time, the note will be cancelled and the operating covenant will terminate. If, after ten years of operation, a shortfall exists between the revenues collected and the outstanding loan amount, the note will be cancelled and the operating covenant will terminate. Further, if at any time through no fault of the dealership certain future events outside of the dealership control occur the note will be cancelled and the operating covenant will terminate. 71 ... 35 1 THIS PAGE INTENTIONALLY LEFT BLANK 72 ..,, 35.9 OTHER GOVERNMENTAL FUNDS SPECIAL REVENUE FUNDS Special revenue funds are used to account for specific revenues (other than expendable trusts and major capital projects) and the related expenditures that are legally required to be accounted for in a separate fund. The City of La Quinta has the following Special Revenue Funds: State Gas Tax Fund — To account for gasoline allocations made by the State of California. These revenues are restricted by the State to expenditures for street -related purposes only. Library Fund — To account for revenues from property tax increment dedicated library services. Federal Assistance Fund — To account for revenues from the Community Development Block Grants received from the Federal Government and the expenditures of those resources. State Law Enforcements Block Grant (SLEBG) Fund — To account for state funded "Citizens for Public Safety" (COPS) program activities, as per Assembly Bill 3229, which supplements frontline police services such as anti -gang community crime prevention. Indian Gaming Fund — To account for contributions for public safety activities to reduce crime and increase public safety. Lighting and Landscape Special Assessment District 89-1 Fund — To account for special assessments levied on real property and the expenditure thereof from City-wide lighting and landscape maintenance and improvements. Riverside County Transportation Commission (RCTC) Fund - To account for grant funds related to transportation projects. Quimby Fund — To account for the accumulation of developer fees received under the provisions of the Quimby Act for park development and improvements. Capital projects to be funded from this source will be budgeted and expended in a separate capital projects fund. Congestion Management Air Quality Fund — To account for grant funds related to improving air quality. La Quinta Public Safety Officer Fund — To account for contributions to be distributed to public safety officers disabled or killed in the line of duty. Arts in Public Places — To account for development fees paid in lieu of acquisition and installation of approved artworks in a development with expenditures restricted to acquisition, installation, maintenance and repair of artworks at approved sites. South Coast Air Quality Fund — To account for contributions from the South Coast Air Quality Management District. Use is limited to reduction and control of airborne pollutants. AB 939 Fund — To account for the State mandated program to reduce waste sent to the landfills through recycling efforts. Development Agreement Fund — To account for the proceeds of development agreement revenues collected and the related expenditures in accordance with State requirements. 73 to,. 353 Coachella Valley Violent Crime Gang Task Force - To account for the revenues and expenditures of this valley -wide crime prevention program with funding coming from the member agencies and grant revenue. Proposition 1 B Fund - To account for the revenues and expenditures related to Proposition 1 B monies. Justice Assistance Grant — To account for Federal Bureau of Justice Block Grant program grant funds, which are used to reduce crime and improve public safety. Housing Authority PA No.1 — To account for the housing activities of the Housing Authority in Project Area 1 which is to promote and provide for quality housing. Housing Authority PA No.2 — To account for the housing activities of the Housing Authority in Project Area 2 which is to promote and provide for quality housing. Low / Moderate Income Housing — Proiect Area No. 1 Fund — This fund is used to account for the required 20% set aside of property tax increments that is legally restricted for increasing and improving housing for low and moderate income households. Low / Moderate Income Housing — Proiect Area No. 2 Fund — This fund is used to account for the required 20% set aside of property tax increments that is legally restricted for increasing and improving housing for low and moderate income households. CAPITAL PROJECT FUNDS Capital projects funds account for the financial resources to be used for the acquisition, construction or improvements of major capital facilities and infrastructure. Infrastructure Fund - To account for the accumulation of resources provided through developer fees for the acquisition, construction or improvement of the City's infrastructure, prior to adoption of the new Developer Impact Fee Structure on August 16, 1999. This fund accounts for all developer resources received prior to this date, and is budgeted by the Council through adoption of the annual capital improvement program budget. Transportation Fund Parks and Recreations Fund Library Development Fund Community Center Fund Street Facility Fund Park Facility Fund Fire Facility Fund — To account for the accumulation of resources provided through developer fees for the acquisition, construction, or improvement of the City's infrastructure. The Developer Impact Fee was adopted by the City Council on August 16, 1999. Eight new funds have been established to account for the specific impact areas of these fees, and are budgeted by the Council through adoption of the annual Capital Improvement Program budget. Redevelopment Agency Capital Projects Fund Area 2 - To account for the bond proceeds, interest and other funding that will be used for development, planning, construction and land acquisition. 2004 Low/Mod Bond Fund — To account for the 2004 revenue bond proceeds that will be used to finance projects benefiting low and moderate income housing in La Quinta Redevelopment Project Area No. 1 and Project Area No. 2. DEBT SERVICE FUNDS Debt Service Funds are used to account for the accumulation of resources for, and the payment of, governmental long-term debt principal and interest. La Quinta Financing Authority Fund — To account for rental activity for the Civic Center and rental income used to pay the Financing Authority Civic Center and 2004 Local Agency Revenue Bond debt obligations. 74 °'° 354 THIS PAGE INTENTIONALLY LEFT BLANK 75 CITY OF LA QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2010 Special Revenue Funds Federal State Gas Tax Library Assistance SLEBG Assets: Pooled cash and investments $ 248,485 $ - $ - $ 199 Receivables: Accounts - - - - Taxes Notes and loans - - - - Accrued interest 91 - - - Prepaid costs - - - - Deposits - - - - Due from other governments 180,025 483,298 21,048 25,773 Due from other funds - - - - Advances to other funds - - - - Restricted assets: Cash and investments with fiscal agents - - - - Total Assets $ 428,601 $ 483,298 $ 21,048 $ 25,972 Liabilities and Fund Balances: Liabilities: Accounts payable $ - $ - $ - $ - Deferred revenues - - - - Unearned revenues - - - - Deposits payable - - - - Due to other funds - 73,873 21,048 - Advances from other funds - - - - Total Liabilities - 73,873 21,048 - Fund Balances: Nonspendable: Prepaid costs - - - Notes and loans - - - - Advances to other funds - - - - Deposits - - - - Restricted for: Planning and development projects - - - - Public safety - - - 25,972 Community services - 409,425 - - Public works 428,601 - - - Capital Projects - - - Debt service - - - Unassigned - - - Total Fund Balances 428,601 409,425 - 25,972 Total Liabilities and Fund Balances $ 428,601 $ 483,298 $ 21,048 $ 25,972 76 to.. 3 r- CITY OF LA QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2010 (Continued) Assets: Pooled cash and investments Receivables: Accounts Taxes Notes and loans Accrued interest Prepaid costs Deposits Due from other governments Due from other funds Advances to other funds Restricted assets: Cash and investments with fiscal agents Total Assets Liabilities and Fund Balances: Liabilities: Accounts payable Deferred revenues Unearned revenues Deposits payable Due to other funds Advances from other funds Total Liabilities Fund Balances: Nonspendable: Prepaid costs Notes and loans Advances to other funds Deposits Restricted for: Planning and development projects Public safety Community services Public works Capital Projects Debt service Unassigned Special Revenue Funds Lighting and Indian Gaming Landscaping RCTC Quimby $ - $ - $ - $ 10,364,601 20,130 84,837 7,987 $ - $ 20,130 $ 84,837 $ 10,372,588 84,837 84,837 - - 10,372,588 20,130 - Total Fund Balances - 20,130 - 10,372,588 Total Liabilities and Fund Balances $ - $ 20,130 $ 84,837 $ 10,372,588 77 pa. 357 CITY OF LA QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2010 Special Revenue Funds Congestion Management Air Quality Art in Public South Coast Fund Public Safety Places Air Quality Assets: Pooled cash and investments $ - $ 22,862 $ 892,719 $ 274,800 Receivables: Accounts - - - - Taxes - Notes and loans - - - - Accruedinterest - 18 685 220 Prepaid costs - - - - Deposits - Due from other governments 155,895 - - 13,113 Due from other funds - - - - Advances to other funds - - - - Restricted assets: Cash and investments with fiscal agents - - - - Total Assets $ 155,895 $ 22,880 $ 893,404 $ 288,133 Liabilities and Fund Balances: Liabilities: Accounts payable $ - $ - $ - $ - Deferred revenues - - - - Unearned revenues - - - - Deposits payable - - - - Due to other funds 155,895 - - Advances from other funds - - - - Total Liabilities 155,895 Fund Balances: Nonspendable: Prepaid costs Notes and loans Advances to other funds Deposits Restricted for: Planning and development projects Public safety Community services Public works Capital Projects Debt service Unassigned 288,133 22,880 - - - 893,404 Total Fund Balances - 22,880 893,404 288,133 Total Liabilities and Fund Balances $ 155,895 $ 22,880 $ 893,404 $ 288,133 78 00. 358 CITY OF LA QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2010 (Continued) Assets: Pooled cash and investments Receivables: Accounts Taxes Notes and loans Accrued interest Prepaid costs Deposits Due from other governments Due from other funds Advances to other funds Restricted assets: Cash and investments with fiscal agents Total Assets Liabilities and Fund Balances: Liabilities: Accounts payable Deferred revenues Unearned revenues Deposits payable Due to other funds Advances from other funds Total Liabilities Fund Balances: Nonspendable: Prepaid costs Notes and loans Advances to other funds Deposits Restricted for: Planning and development projects Public safety Community services Public works Capital Projects Debt service Unassigned Total Fund Balances Total Liabilities and Fund Balances Special Revenue Funds CV Violent Development Crime Task Proposition AB939 Agreement Force I $ 1,339,019 $ 198,966 $ - $ 575,344 1,039 153 - 441 $ 1,340,058 $ 199,119 $ $ 575,785 $ 5,000 $ - $ 575,785 199,119 - 5,000 199,119 1,335,058 - - 1,335,058 575,785 $ 1,340,058 $ 199,119 $ $ 575,785 79 It.. 359 CITY OF LA QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2010 Special Revenue Funds Low/Moderate Justice Housing Housing Income Assistance Authority PA Authority PA Housing PA Grant No.1 No.2 No.1 Assets: Pooled cash and investments $ $ $ $ 7,575,402 Receivables: Accounts - - - 12,844 Taxes - - - 26,768 Notes and loans - - - 3,920,107 Accrued interest - - - 5,059 Prepaid costs - - - - Deposits Due from other governments 12,418 Due from other funds - - " Advances to other funds - - - 2,791 Restricted assets: Cash and investments with fiscal agents - - Total Assets $ 12,418 $ - $ $ 11,542,971 Liabilities and Fund Balances: Liabilities: Accounts payable $ - $ - $ - $ 10,970 Deferred revenues - - - 1,831,398 Unearned revenues - - - - Deposits payable - - - 18,266 Due to other funds 12,418 - - - Advances from other funds - 1,414 1,377 - Total Liabilities 12,418 1,414 1,377 1,860,634 Fund Balances: Nonspendable: Prepaid costs - - " Notes and loans - - - 2,088,709 Advances to other funds - - - 2.791 Deposits - - - Restricted for: Planning and development projects - - - 7,590,837 Public safety - - - - Community services - - - " Public works - " Capital Projects - - - Debt service - - - " Unassigned - (1,414) (1,377) - Total Fund Balances - (1,414) (1,377) 9,682,337 Total Liabilities and Fund Balances $ 12,418 $ - $ - $ 11,542,971 80 es,360 CITY OF LA QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30 2010 (Continued) Special Revenue Funds Capital Projects Funds Low/Moderate Income Housing PA Parks and No.2 Infrastructure Transportation Recreation Assets: Pooled cash and investments Receivables: Accounts Taxes Notes and loans Accrued interest Prepaid costs Deposits Due from other governments Due from other funds Advances to other funds Restricted assets: Cash and investments with fiscal agents Total Assets Liabilities and Fund Balances: Liabilities: Accounts payable Deferred revenues Unearned revenues Deposits payable Due to other funds Advances from other funds Total Liabilities Fund Balances: Nonspendable: Prepaid costs Notes and loans Advances to other funds Deposits Restricted for: Planning and development projects Public safety Community services Public works Capital Projects Debt service Unassigned Total Fund Balances Total Liabilities and Fund Balances $ 19,678,116 $ 404,728 $ 4,552,226 $ - 48,145 14,891 15,405 311 3,411 - 824 - - 6,400 2,143,702 - - - $ 21,907,483 $ 405,039 $ 4,555,637 $ - $ 53,611 $ - $ - $ - 28,552 - 1.417.770 82,163 - - 1,417,770 824 6,400 21,818,096 - - 405,039 4,555,637 - - (1,417,770) 21,825,320 405,039 4,555,637 (1,417,770) $ 21,907,483 $ 405,039 $ 4,555,637 $ - 81 •.... 361 CITY OF LA QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2010 Capital Projects Funds Library Community Development Center Street Facility Park Facility Assets: Pooled cash and investments $ Receivables: Accounts Taxes Notes and loans Accrued interest Prepaid costs Deposits Due from other governments Due from other funds Advances to other funds Restricted assets: Cash and investments with fiscal agents Total Assets Liabilities and Fund Balances: Liabilities: Accounts payable Deferred revenues Unearned revenues Deposits payable Due to other funds Advances from other funds Total Liabilities Fund Balances: Nonspendable: Prepaid costs Notes and loans Advances to other funds Deposits Restricted for: Planning and development projects Public safety Community services Public works Capital Projects Debt service Unassigned Total Fund Balances - $ 1,166,754 $ - $ 898 $ - $ 1,167,652 $ - $ - 1,937,311 1,937,311 - 1,167,652 1,390,419 1,390,419 (1,937,311) - (1,390,419) (1,937,311) 1,167,652 (1,390,419) Total Liabilities and Fund Balances $ - $ 1,167,652 $ $ 82 364. CITY OF LA QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2010 (Continued) Assets: Pooled cash and investments Receivables: Accounts Taxes Notes and loans Accrued interest Prepaid costs Deposits Due from other governments Due from other funds Advances to other funds Restricted assets: Cash and investments with fiscal agents Total Assets Liabilities and Fund Balances: Liabilities: Accounts payable Deferred revenues Unearned revenues Deposits payable Due to other funds Advances from other funds Total Liabilities Fund Balances: Nonspendable: Prepaid costs Notes and loans Advances to other funds Deposits Restricted for: Planning and development projects Public safety Community services Public works Capital Projects Debt service Unassigned Debt Service Capital Projects Funds Funds 2004 Low/Mod Redevelopment Financing Fire Facility Bond Agency PA No. 2 Authority $ _ $ - $ 3,048,979 $ 21,000 2,543 935,294 3,890 - 5,569,552 - - $ - $ 5,569,552 $ 4,007,816 $ 3,890 $ - $ - $ 25,415 $ 2,143,702 935,294 935,294 2,143,702 25,415 935,294 - 3,425,850 3,047,107 - - 3,890 (935,294) - - _ Total Fund Balances (935,294) 3,425,850 3,982,401 3,890 Total Liabilities and Fund Balances $ $ 5,569,552 $ 4,007,816 $ 3,890 CITY OF LA QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2010 Total Governmental Funds Assets: Pooled cash and investments $ 50,347,090 Receivables: Accounts 81,989 Taxes 41,659 Notes and loans 3,920.107 Accrued interest 38,261 Prepaid costs 824 Deposits 6,400 Due from other governments 996,537 Due from other funds 2,143,702 Advances to other funds 938,085 Restricted assets: Cash and investments with fiscal agents 5,569,552 Total Assets $ 64,084,206 Liabilities and Fund Balances Liabilities: Accounts payable $ 94,996 Deferred revenues 1,831,398 Unearned revenues 575,785 Deposits payable 245,937 Due to other funds 2,491,773 Advances from other funds 5,683,585 Total Liabilities 10,923,474 Fund Balances: Nonspendable: Prepaid costs 824 Notes and loans 2,088,709 Advances to other funds 938,085 Deposits 6,400 Restricted for: Planning and development projects 31,032,124 Public safety 48,852 Community services 11,675,417 Public works 448,731 Capital Projects 12,601,285 Debt service 3,890 Unassigned (5,683,585) Total Fund Balances 53,160,732 Total Liabilities and Fund Balances $ 64,084,206 84 "" 364 THIS PAGE INTENTIONALLY LEFT BLANK 85 „'. 36a J CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2010 Revenues: Taxes Assessments Intergovernmental Charges for services Use of money and property Developer participation Miscellaneous Total Revenues Expenditures: Current: General government Public safety Planning and development Community services Public works Capital outlay Debt service: Principal retirement Interest and fiscal charges Total Expenditures Excess (Deficiency) of Revenues Over(Under)Expenditures Other Financing Sources (Uses): Transfers in Transfers out Total Other Financing Sources (Uses) Net Change in Fund Balances Fund Balances, Beginning of Year Fund Balances, End of Year Revenue Funds Federal State Gas Tax Library Assistance SLEBG 1,108,080 2,082,803 90,818 100,000 519 819 1,108,599 2,082,803 90,818 100,819 - 1,415,034 - - 1,131,354 - - 2,258 1,131,354 1,417,292 (22,755) 665,511 90,818 100,819 (63,322) (125,000) (90,818) (104,367) (63,322) (125,000) (90,818) (104,367) (86,077) 540,511 - (3,548) 514,678 (131,086) - 29,520 $ 428,601 $ 409,425 $ $ 25,972 86 366 CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2010 (Continued) Revenues: Taxes Assessments Intergovernmental Charges for services Use of money and property Developer participation Miscellaneous Total Revenues Expenditures: Current: General government Public safety Planning and development Community services Public works Capital outlay Debt service: Principal retirement Interest and fiscal charges Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): Transfers in Transfers out Total Other Financing Sources (Uses) Net Change in Fund Balances Fund Balances, Beginning of Year Fund Balances, End of Year Revenue Funds Lighting and Indian Gaming Landscaping RCTC Quimby - 966.639 - 104,705 - 1,737,375 - 52,498 25,479 104,705 966,639 1,737,375 77,977 971,891 971,891 104,705 (5,252) 1,737,375 77,977 (104,705) (1,737,375) (168,570) (104,705) (1,737,375) (168,570) (5,252) - (90,593) - 25,382 - 10,463,181 $ - $ 20,130 $ - $ 10,372,588 ,,,. 367 87 CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2010 Revenues: Taxes Assessments Intergovernmental Charges for services Use of money and property Developer participation Miscellaneous Total Revenues Expenditures: Current: General government Public safely Planning and development Community services Public works Capital outlay Debt service: Principal retirement Interest and fiscal charges Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): Transfers in Transfers out Total Other Financing Sources (Uses) Net Change in Fund Balances Fund Balances, Beginning of Year Fund Balances, End of Year SDecial Revenue Funds Congestion Management Air Quality Art in Public South Coast Fund Public Safety Places Air Quality 155,895 - - 79,438 - 116 4,543 1,514 - 16,836 - - 1,000 - 155,895 116 22,379 80,952 - 22,359 16,125 - 37,300 53,425 22,359 155,895 116 (31,046) 58,593 2,000 (155,895) - - (88,851) (155,895) 2,000 (88,851) 2,116 (31,046) (30,258) 20,764 924,450 318,391 $ $ 22,880 $ 893,404 $ 288,133 88 it., 368 CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2010 (Continued) Revenues: Taxes Assessments Intergovernmental Charges for services Use of money and property Developer participation Miscellaneous Total Revenues Expenditures: Current: General government Public safely Planning and development Community services Public works Capital outlay Debt service: Principal retirement Interest and fiscal charges Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): Transfers in Transfers out Total Other Financing Sources (Uses) Net Change in Fund Balances Fund Balances, Beginning of Year Fund Balances, End of Year Soecial Revenue Funds CV Violent Development Crime Task AB 939 Agreement Force Proposition 1B 31,267 7,000 - - 2,956 7,000 107,633 107,633 (100,633) (10,721) (10,721) (111,354) 34,223 195,184 195,184 (195,184) 34,223 (34,223) (34,223) (195,184) - 1,446,412 - 195,184 - $ 1,335,058 $ $ $ 00 36q 89 !� CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2010 Special Revenue Funds Low/Moderate Justice Housing Housing Income Assistance Authority PA Authority PA Housing PA Grant No.1 No.2 No.1 Revenues: Taxes $ - $ - $ - $ 9,629,447 Assessments - - - - Intergovernmental 84,249 - - - - Chargesforservices - - - - Use of money and property - - - 280,021 Developer participation - - - - Miscellaneous - - - 105,300 Total Revenues 84,249 - 10,014,768 Expenditures: Current: General government - - - - Public safety - - - - Planning and development - 1,414 1,377 1,433,064 Community services - - - - Public works - - - - Capital outlay - - - - Debt service: Principal retirement - - - - Interest and fiscal charges - - - - Total Expenditures - 1,414 1,377 1,433,064 Excess (Deficiency) of Revenues Over(Under)Expenditures Other Financing Sources (Uses): Transfers in Transfers out Total Other Financing Sources (Uses) Net Change in Fund Balances Fund Balances, Beginning of Year Fund Balances, End of Year 84,249 (1,414) (1,377) 8,581,704 (84,249) - - (5,147,760) (84,249) - - (5,147,760) - (1,414) (1,377) 3,433,944 _ - 6,248,393 $ - $ (1,414) $ (1,377) $ 9,682,337 90 0o. 370 CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2010 (Continued) Special Revenue Funds Capital Projects Funds Low/Moderate Income Housing PA Parks and No.2 Infrastructure Transportation Recreation Revenues: Taxes Assessments Intergovernmental Charges for services .Use of money and property Developer participation Miscellaneous Total Revenues Expenditures: Current: General government Public safety Planning and development Community services Public works Capital outlay Debt service: Principal retirement Interest and fiscal charges Total Expenditures $ 5,190,795 $ $ $ 498,682 - - - 263,002 2,039 24,049 - - - 79,352 34,790 31,250 - 19,546 - 5,983,729 2,039 122,947 34,790 1,329,025 35,908 203,848 1,568,781 7 7,784 Excess (Deficiency) of Revenues Over (Under) Expenditures 4,414,948 2,039 122,947 27,006 Other Financing Sources (Uses): Transfers in - - - Transfers out (2,476,949) (4,503) (1,474,859) - Total Other Financing Sources (Uses) (2,476,949) (4,503) (1,474,859) - Net Change in Fund Balances 1,937,999 (2,464) (1,351,912) 27,006 Fund Balances, Beginning of Year 19,887,321 407,503 5,907,549 (1,444,776) Fund Balances, End of Year $ 21,825,320 $ 405,039 $ 4,555,637 $ (1,417,770) 91 371 CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2010 Revenues: Taxes Assessments Intergovernmental Charges for services Use of money and property Developer participation Miscellaneous Total Revenues Expenditures: Current: General government Public safety Planning and development Community services Public works Capital outlay Debt service: Principal retirement Interest and fiscal charges Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): Transfers in Transfers out Total Other Financing Sources (Uses) Net Change in Fund Balances Fund Balances, Beginning of Year Fund Balances, End of Year Capital Projects Funds Library Community Development Center Street Facility Park Facility - 5,866 477 160 13,846 2,886 2,795 858 13,846 8,752 3,272 1,018 10,531 10,531 1,089 1,089 3,315 8,752 2,183 1,018 - - 102,774 - - (1,834,996) (102,774) (1,732,222) (102,774) 3,315 8,752 (1,730,039) (101,756) (1,940,626) 1,158,900 339,620 101,756 $ (1,937,311) $ 1,167,652 $ (1,390,419) $ 92 it., 372 CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2010 (Continued) Revenues: Taxes Assessments Intergovernmental Charges for services Use of money and property Developer participation Miscellaneous Total Revenues Expenditures: Current: General government Public safety Planning and development Community services Public works Capital outlay Debt service: Principal retirement Interest and fiscal charges Total Expenditures Debt Service Capital Projects Funds Funds 2004 Low/Mod Redevelopment Financing Fire Facility Bond Agency PA No. 2 Authority - - 5,327 - 14,464 16,256 675,281 5,505 - - - 5,505 14,464 16,256 680,608 - - - 9,394 618,000 191,327 - 2,070,000 5,081 - - 4,518,611 5,081 618,000 191,327 6,598,005 Excess (Deficiency) of Revenues Over(Under)Expenditures 424 (603,536) (175,071) (5,917,397) Other Financing Sources (Uses): Transfers in Transfers out Total Other Financing Sources (Uses) Net Change in Fund Balances Fund Balances, Beginning of Year Fund Balances, End of Year 2,600,000 5,913,331 (826,033) (475,892) - (826,033) 2,124,108 5,913,331 424 (1,429,569) 1,949,037 (4,066) (935,718) 4,855,419 2,033,364 7,956 $ (935,294) $ 3,425,850 $ 3,982,401 $ 3,890 93 n 37 CITY OF IA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2010 Total Governmental Funds Revenues: Taxes $ 14,820,242 Assessments 966,639 Intergovernmental 6,073,312 Charges for services 5,327 Use of money and property 1,351,580 Developer participation 182,347 Miscellaneous 157,096 Total Revenues 23,556,543 Expenditures Current: General government 9,394 Public safety 195,184 Planning and development 3,704,199 Community services 1,431,159 Public works 2,103,245 Capital outlay 37,300 Debt service: Principal retirement 2,105,908 Interest and fiscal charges 4,749,202 Total Expenditures 14,335,591 Excess (Deficiency) of Revenues Over (Under) Expenditures 9,220,952 Other Financing Sources (Uses): Transfers in 8,618,105 Transfers out (15,111,862) Total Other Financing Sources (Uses) (6,493,757) Net Change in Fund Balances 2,727,195 Fund Balances, Beginning of Year 50,433,537 Fund Balances, End of Year $ 53,160,732 94 to. 374 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE STATE GAS TAX YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Use of money and property Amounts Available for Appropriation Charges to Appropriation (Outflow): Public works Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 514,678 $ 514,678 $ 514,678 $ - 953,800 983,595 1,108,080 124,485 5,400 1,500 519 (981) 1,473,878 1,499,773 1,623,277 123,504 1,131,354 1,131,354 1,131,354 - - 537,840 63,322 474,518 1,131,354 1,669,194 1,194,676 474,518 $ 342,524 $ (169,421) $ 428,601 $ 598,022 95 37r- CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE LIBRARY YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Use of money and property Amounts Available for Appropriation Charges to Appropriation (Outflow): Community services Debt service: Interest and fiscal charges Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ (131,086) $ (131,086) $ (131,086) $ 2,549,700 2,549,700 2,082,803 (466,897) 2,800 2,800 - (2,800) 2,421,414 2,421,414 1,951,717 (469,697) 1,720,350 1,720,350 1,415,034 305,316 - 4,000 2,258 1,742 125,000 125,000 - 1,720,350 1,849,350 1,542,292 307,058 $ 701,064 $ 572,064 $ 409,425 $ (162,639) 96 376 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE FEDERAL ASSISTANCE YEAR ENDED JUNE 30, 2010 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ - $ - $ - $ Resources (Inflows): Intergovernmental 230,000 363,555 90,818 (272,737) Amounts Available for Appropriation 230,000 363,555 90,818 (272,737) Charges to Appropriation (Outflow): Transfers out 230,000 347,730 90,818 256,912 Total Charges to Appropriations 230,000 347,730 90,818 256,912 Budgetary Fund Balance, June 30 $ - $ 15,825 $ $ (15,825) 97 377 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE SLEBG YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Use of money and property Amounts Available for Appropriation Charges to Appropriation (Outflow): Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 29,520 $ 29,520 $ 29,520 $ 100,000 100,000 100,000 - - 100 819 719 129,520 129,620 130,339 719 100,000 129,544 104,367 25,177 100,000 129,544 104,367 25,177 $ 29,520 $ 76 $ 25,972 $ 25,896 98 1". 378 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE INDIAN GAMING YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Use of money and property Amounts Available for Appropriation Charges to Appropriation (Outflow): Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) 120,000 120,000 104,705 (15,295) 300 150 - (150) 120,300 120,150 104,705 (15,445) 120,300 120,300 104,705 15,595 120,300 120,300 104,705 15,595 $ $ (150) $ $ 150 99 379 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE LIGHTING AND LANDSCAPE YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Assessments Amounts Available for Appropriation Charges to Appropriation (Outflow): Public works Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 25,382 $ 25,382 $ 25,382 $ 947,800 947,800 966,639 18,839 973,182 973,182 992,021 18,839 979,504 973,182 971,891 1,291 979,504 973,182 971,891 1,291 $ (6,322) $ $ 20,130 $ 20,130 100 w° 38o CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE RCTC YEAR ENDED JUNE 30, 2010 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ $ - $ - $ Resources (Inflows): Intergovernmental 1,970,763 1,737,375 (233,388) Amounts Available for Appropriation 1,970,763 1,737,375 (233,388) Charges to Appropriation (Outflow): Transfers out 1,970,763 1,737,375 233,388 Total Charges to Appropriations 1,970,763 1,737,375 233,388 Budgetary Fund Balance, June 30 $ $ - $ - $ - 381 101 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE QUIMBY YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Developer participation Amounts Available for Appropriation Charges to Appropriation (Outflow): Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $10,463,181 $10,463,181 $ 10,463,181 $ 15,600 40,000 52,498 12,498 - - 25,479 25,479 10,478,781 10,503,181 10,541,158 37,977 704,366 9,617,963 168,570 9,449,393 704,366 9,617,963 168,570 9,449,393 $ 9,774,415 $ 885,218 $ 10,372,588 $ 9,487,370 102 382 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE CONGESTION MANAGEMENT AIR QUALITY FUND YEAR ENDED JUNE 30, 2010 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ $ - $ - $ Resources (Inflows): Intergovernmental 1,163,000 155,895 (1,007,105) Amounts Available for Appropriation 1,163,000 155,895 (1,007,105) Charges to Appropriation (Outflow): Transfers out 1,163,000 155,895 1,007,105 Total Charges to Appropriations 1,163,000 155,895 1,007,105 Budgetary Fund Balance, June 30 $ $ - $ - $ - 103 q., 333 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE PUBLIC SAFETY YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Transfers in Amounts Available for Appropriation Charges to Appropriation (Outflow): Public safety Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts _(Negative) $ 20,764 $ 20,764 $ 20,764 $ - 200 100 116 16 2,000 2,000 2,000 - 22,964 22,864 22,880 16 2,000 2,000 - 2,000 2,000 2,000 2,000 $ 20,964 $ 20,864 $ 22,880 $ 2,016 104 334 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE ART IN PUBLIC PLACES YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Developer participation Miscellaneous Amounts Available for Appropriation Charges to Appropriation (Outflow): Community services Capital outlay Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts $ 924,450 $ 924,450 $ 924,450 _(Negative) $ - 3,800 3,800 4,543 743 33,525 33,525 16,836 (16,689) - 1,000 1,000 961,775 962,775 946,829 (15,946) 36,200 36,200 16,125 20,075 260,000 603,030 37,300 565,730 - 200,000 - 200,000 296,200 839,230 53,425 785,805 $ 665,575 $ 123,545 $ 893,404 $ 769,859 105 335 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE SOUTH COAST AIR QUALITY YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Use of money and property Amounts Available for Appropriation Charges to Appropriation (Outflow): Planning and development Transfers out Total Charges to Appropriations Budget Amounts Original Final $ 318,391 $ 318,391 96,900 96,900 2,800 1,350 418,091 416,641 Variance with Final Budget Actual Positive Amounts (Negative) $ 318,391 $ 79,438 (17,462) 1,514 164 399,343 (17,298) 324,582 26,600 22,359 4,241 48,000 345,982 88,851 257,131 372,582 372,582 111,210 261,372 Budgetary Fund Balance, June 30 $ 45,509 $ 44,059 $ 288,133 $ 244,074 106 �e„ 386 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE AB 939 YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Amounts Available for Appropriation Charges to Appropriation (Outflow): Planning and development Capital outlay Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $1,446,412 $ 1,446,412 $ 1,446,412 $ 14,000 5,000 7,000 2,000 1,460,412 1,451,412 1,453,412 2,000 108,482 151,982 107,633 44,349 80,000 - - _ - 205,000 10,721 194,279 188,482 356,982 118,354 238,628 $1,271,930 $ 1,094,430 $ 1,335,058 $ 240,628 107 to. 337 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE CV VIOLENT CRIME TASK FORCE YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Use of money and property Amounts Available for Appropriation Charges to Appropriation (Outflow): Public safety Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 195,184 $ 195,184 $ 195,184 $ 61,400 - - 1,900 - - 258,484 195,184 1 55,184 46,100 205,000 195,184 9,816 46,100 205,000 195,184 9,816 $ 212,384 $ (9,816) $ - $ 9,816 108 to, 338 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE PROPOSITION 1B YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Use of money and property Amounts Available for Appropriation Charges to Appropriation (Outflow): Transfers out Total Charges to Appropriations Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) 606,885 31,267 (575,618) 2,000 2,956 956 608,885 34,223 (574,662) 609,841 34,223 575,618 609,841 34,223 575,618 Budgetary Fund Balance, June 30 $ $ (956) $ $ 956 of, 109 389 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE JUSTICE ASSISTANCE GRANT YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Use of money and property Amounts Available for Appropriation Charges to Appropriation (Outflow): Transfers out Total Charges to Appropriations Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) 69,416 86,303 84,249 (2,054) - 50 - (50) 69,416 86,353 84,249 (2,104) 69,416 86,303 84,249 2,054 69,416 86,303 84,249 2,054 Budgetary Fund Balance, June 30 $ $ 50 $ $ (50) Iiy 110 390 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE HOUSING AUTHORITY PA NO. 1 YEAR ENDED JUNE 30, 2010 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ $ - $ - $ - Charges to Appropriation (Outflow): Planning and development 25,750 1,414 24,336 Total Charges to Appropriations 25,750 1,414 24,336 Budgetary Fund Balance, June 30 $ $ (25,750) $ (1,414) $ 24,336 111 n. 391 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE HOUSING AUTHORITY PA NO. 2 YEAR ENDED JUNE 30, 2010 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ $ - $ - $ - Charges to Appropriation (Outflow): Planning and development 25,750 1,377 24,373 Total Charges to Appropriations 25,750 1,377 24,373 Budgetary Fund Balance, June 30 $ $ (25,750) $ (1,377) $ 24,373 1.- 392 112 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE LOW/MODERATE INCOME HOUSING PA NO. 1 YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Taxes Use of money and property Miscellaneous Proceeds from sale of capital asset Amounts Available for Appropriation Charges to Appropriation (Outflow): Planning and development Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Budget Amounts Original Final $ 6,248,393 $ 6,248,393 10,833,900 9,623,500 293,700 293,700 - 19,444 150,000 150,000 17, 525, 993 16, 335, 037 Variance with Final Budget Actual Positive Amounts (Negative) $ 6,248,393 $ - 9,629,447 5,947 280,021 (13,679) 105,300 85,856 - (150,000) 16,263,161 (71,876) 2,338,821 1,756,051 1,433,064 322,987 4,478,892 5,228,892 5,147,760 81,132 6,817,713 6,984,943 6,580,824 404,119 $10,708,280 $ 9,350,094 $ 9,682,337 $ 332,243 113 393 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE LOW/MODERATE INCOME HOUSING PA NO. 2 YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Taxes Intergovernmental Use of money and property Miscellaneous Amounts Available for Appropriation Charges to Appropriation (Outflow): Planning and development Debt service: Principal retirement Interest and fiscal charges Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Budget Amounts Original Final $19,887,321 $19,887,321 5,668,000 5,411,100 498,200 498,200 335,000 265,000 4,200 29,200 26, 392, 721 26, 090, 821 1,490,972 1,717,730 35,996 203,760 11,705,921 13,436,649 $12,956,072 35,996 203,760 12,177,388 14,134,874 $11,955,947 Variance with Final Budget Actual Positive Amounts (Negative) $19,887,321 $ 5,190,795 (220,305) 498,682 482 263,002 (1,998) 31,250 2,050 25,871,050 (219,771) 1,329,025 388,705 35,908 88 203,848 (88) 2,476,949 9,700,439 4,045,730 10,089,144 $ 21,825,320 $ 9,869,373 of, 394 114 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE CAPITAL IMPROVEMENT YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Developer participation Transfers in Amounts Available for Appropriation Charges to Appropriation (Outflow): Capital outlay Debt service: Principal retirement Interest and fiscal charges Total Charges to Appropriations Budgetary Fund Balance, June 30 Budget Amounts Original Final Variance with Final Budget Actual Positive Amounts (Negative) 11,930,113 758,602 (11,171,511) 490,108 52,508 (437,600) 27,381,609 87,010,557 13,803,905 (73,206,652) 27,381,609 99,430,778 14,615,015 (84,815,763) - 99,477,324 14,366,561 85,110,763 248,454 219,230 29,224 - 29,224 (29,224) 99,725,778 14,615,015 85,110,763 $ 27,381,609 $ (291,000) $ $ 295,000 of.. 395 115 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE INFRASTRUCTURE YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Amounts Available for Appropriation Charges to Appropriation (Outflow): Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 407,503 $ 407,503 $ 407,503 $ 100 1,700 2,039 339 407,603 409,203 409,542 339 397,576 4,503 393,073 397,576 4,503 393,073 $ 407,603 $ 11,627 $ 405,039 $ 393,412 116 1s,, 396 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE TRANSPORTATION YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Developer participation Miscellaneous Amounts Available for Appropriation Charges to Appropriation (Outflow): Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 5,907,549 $ 5,907,549 $ 5,907,549 $ - 6,000 20,000 24,049 4,049 382,400 115,800 79,352 (36,448) - - 19,546 19,546 6,295,949 6,043,349 6,030,496 (12,853) 2,246,624 5,699,192 1,474,859 4,224,333 2,246,624 5,699,192 1,474,859 4,224,333 $4,049,325 $ 344,157 $ 4,555,637 $ 4,211,480 397 117 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE PARKS AND RECREATION YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Developer participation Amounts Available for Appropriation Charges to Appropriation (Outflow): Debt service: Interest and fiscal charges Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ (1,444,776) $ (1,444,776) $(1,444,776) $ 111,500 53,520 34,790 (18,730) (1,333,276) (1,391,256) (1,409,986) (18,730) 15,000 7,784 7,216 15,000 7,784 7,216 $ (1,333,276) $ (1,406,256) $(1,417,770) $ (11,514) 118 398 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE CIVIC CENTER YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Developer participation Amounts Available for Appropriation Charges to Appropriation (Outflow): General government Debt service: Interest and fiscal charges Total Charges to Appropriations Budgetary Fund Balance, June 30 Budget Amounts Original Final $ (9,617,167) $ (9,617,167) Variance with Final Budget Actual Positive Amounts (Negative) $(9,617,167) $ 140,400 59,700 38,884 (20,816) (9,476,767) (9,557,467) (9,578,283) (20,816) 202,764 202,764 204,362 (1,598) 92,500 51,069 41,431 202,764 295,264 255,431 39,833 $ (9,679,531) $ (9,852,731) $(9,833,714) $ 19,017 119 so.. 399 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE LIBRARY DEVELOPMENT YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Developer participation Amounts Available for Appropriation Charges to Appropriation (Outflow): Debt service: Interest and fiscal charges Total Charges to Appropriations Budgetary Fund Balance, June 30 Budget Amounts Original Final $ (1,940,626) $ (1,940,626) Variance with Final Budget Actual Positive Amounts (Negative) $(1,940,626) $ 44,400 21,300 13,846 (7,454) (1,896,226) (1,919,326) (1,926,780) (7,454) 19,500 10,531 8,969 19,500 10,531 8,969 $ (1,896,226) $ (1,938,826) 1(1,937,311) $ 1,515 10'. 400 120 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE COMMUNITY CENTER YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Developer participation Amounts Available for Appropriation Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $1,158,900 $ 1,158,900 $ 1,158,900 $ 11,700 5,000 5,866 866 9,300 4,440 2,886 (1,554) 1,179,900 1,168,340 1,167,652 (688) $1,179,900 $ 1,168,340 $ 1,167,652 $ (688) 121 401 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE STREET FACILITY YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Developer participation Transfers in Amounts Available for Appropriation Charges to Appropriation (Outflow): Debt service: Interest and fiscal charges Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Budget Amounts Original Final $ 339,620 $ 339,620 - 500 14,700 4,020 - 102,539 354,320 446,679 4,250 2,476,398 2,480,648 Variance with Final Budget Actual Positive Amounts (Negative) $ 339,620 $ - 477 (23) 2,795 (1,225) 102,774 235 445,666 (1,013) 1,089 3,161 1,834,996 641,402 1,836,085 644,563 $ 354,320 $ (2,033,969) $(1,390,419) $ 643,550 122 "'• 402 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE PARK FACILITY YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Developer participation Amounts Available for Appropriation Charges to Appropriation (Outflow): Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 101,756 $ 101,756 $ 101,756 $ 1,000 160 160 - 2,800 1,320 858 (462) 105,556 103,236 102,774 (462) 102,539 102,774 (235) 102,539 102,774 (235) $ 105,556 $ 697 $ $ (697) 123 `0^ 403 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE FIRE FACILITY YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Developer participation Amounts Available for Appropriation Charges to Appropriation (Outflow): Debt service: Interest and fiscal charges Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ (935,718) $ (935,718) $ (935,718) $ 26,500 8,400 5,505 (2,895) (909,218) (927,318) (930,213) (2,895) 9,250 5,081 4,169 9,250 5,081 4,169 $ (909,218) $ (936,568) $ (935,294) $ 1,274 �o.. 4.34 124 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE 2004 LOW/MOD BOND YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Amounts Available for Appropriation Charges to Appropriation (Outflow): Planning and development Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Budget Amounts Original Final $4,855,419 $ 4,855,419 Variance with Final Budget Actual Positive Amounts (Negative) $ 4,855,419 $ 17,500 20,000 14,464 (5,536) 4,872,919 4,875,419 4,869,883 (5,536) 824,000 618,000 206,000 901,740 826,033 75,707 1,725,740 1,444,033 281,707 $4,872,919 $ 3,149,679 $ 3,425,850 $ 276,171 405 125 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE REDEVLOPMENT AGENCY PA NO. 1 YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Miscellaneous Transfers in Amounts Available for Appropriation Charges to Appropriation (Outflow): Planning and development Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $44,929,283 $44,929,283 $44,929,283 $ 194,500 199,139 196,204 (2,935) - - 325,000 325,000 10,000,000 - - 55,123,783 45,128,422 45,450,487 322,065 1,076,940 1,175,628 969,116 206,512 6,085,000 42,429,881 603,719 41,826,162 7,161,940 43,605,509 1,572,835 42,032,674 $47,961,843 $ 1,522,913 $43,877,652 $ 42,354,739 126 4 J 6 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE REDEVLOPMENT AGENCY PA NO. 2 YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Transfers in Amounts Available for Appropriation Charges to Appropriation (Outflow): Planning and development Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Budget Amounts Original Final $ 2,033,364 $ 2,033,364 41,400 20,650 - 2,600,000 2,074,764 4,654,014 Variance with Final Budget Actual Positive Amounts (Negative) $ 2,033,364 $ 16,256 (4,394) 2,600,000 4,649,620 (4,394) 242,721 323,079 191,327 131,752 3,303,371 3,440,121 475,892 2,964,229 3,546,092 3,763,200 667,219 3,095,981 $(1,471,328) $ 890,814 $ 3,982,401 $ 3,091,587 127 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE FINANCING AUTHORITY YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Charges for services Use of money and property Transfers in Amounts Available for Appropriation Charges to Appropriation (Outflow): General government Debt service: Principal retirement Interest and fiscal charges Total Charges to Appropriations Budgetary Fund Balance, June 30 Budoet Amounts Original Final $ 7,956 $ 7,956 15,000 15,000 675,280 675,280 5,913,331 5,913,331 6,611,567 6,611,567 15,800 15,800 Variance with Final Budget Actual Positive Amounts (Negative) $ 7,956 $ 5,327 (9,673) 675,281 1 5,913,331 6,601,895 (9,672) 9,394 6,406 2,070,000 2,070,000 2,070,000 4,518,611 4,518,611 4,518,611 6,604,411 6,604,411 6,598,005 6,406 $ 7,156 $ 7,156 $ 3,890 $ (3,266) w. 438 128 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE REDEVELOPMENT AGENCY PA NO. 1 YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Taxes Use of money and property Transfers in Amounts Available for Appropriation Charges to Appropriation (Outflow): General government Debt service: Principal retirement Interest and fiscal charges Pass -through agreement payments Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Budget Amounts Original Final $5,482,142 $ 5,482,142 Variance with Final Budget Actual Positive Amounts (Negative) $ 5,482,142 $ 43,335,700 38,494,000 38,517,789 23,789 42,700 75,000 94,785 19,785 4,438,892 4,438,892 4,438,892 - 53,299,434 48,490,034 48,533,608 43,574 508,200 24,066,767 24,056,133 10,634 3,936,688 3,936,688 3,936,688 - 8,164,062 8,572,395 8,572,395 - 23,920,933 22,724,933 21,194,350 1,530,583 13,961,932 3,961,932 3,961,932 50,491,815 63,262,715 61,721,498 1,541,217 $ 2,807,619 $ (14,772,681) 1(13,187,890) $ 1,584,791 129 4 `"' CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE REDEVELOPMENT AGENCY PA NO. 2 YEAR ENDED JUNE 30, 2010 Budgetary Fund Balance, July 1 Resources (Inflows): Taxes Use of money and property Transfers in Amounts Available for Appropriation Charges to Appropriation (Outflow): General government Debt service: Principal retirement Interest and fiscal charges Pass -through agreement payments Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Budget Amounts Original Final $(3,126,748) $ (3,126,748) 22,671,800 21,644,500 140,000 100,000 1,951,399 1,951,399 21,636,451 20,569,151 268,000 255,100 120,000 1,956,078 19,253,381 1,951,399 23,548,858 $ (1,912,407) 120,000 1,956,078 18,291,681 4,551,399 25,174,258 $ (4,605,107) Variance with Final Budget Actual Positive Amounts (Negative) $(3,126,748) $ 20,763,180 (881,320) 94,615 (5,385) 1,951,399 19,682,446 (886,705) 253,227 1,873 320,000 (200,000) 1,956,078 - 17,516,544 775,137 4,551,399 - 24,597,248 577,010 $(4,914,802) $ (309,695) 130 40, 410 INTERNAL SERVICE FUNDS Internal service funds are used to account for activities involved in rendering services to departments within the City. Costs of materials and services used are accumulated in this fund and charged to the user departments as such goods are delivered or services rendered. The City of La Quinta has the following Internal Service Funds: Equipment Replacement Fund — used to account for the ultimate replacement of City owned and operated vehicles and equipment Information Technology Fund — used to account for the purchase and replacement of information systems. Park Equipment and Facilities Fund — used to account for the purchase and replacement of City owned park facility infrastructure. 411 131 CITY OF LA QUINTA COMBINING STATEMENT OF NET ASSETS INTERNAL SERVICE FUNDS JUNE 30, 2010 Governmental Activities - Internal Service Funds Park Equipment Information Equipment Replacement Technology and Facilities Totals Assets: Current: Cash and investments $ 1,785,112 $ 1,346,683 $ 765,163 $ 3,896,958 Receivables: Accrued interest 1,332 1,037 631 3,000 Prepaid costs - 240 - 240 Total Current Assets 1,786,444 1,347,960 765,794 3,900,198 Noncurrent* Capital assets - net of accumulated depreciation 1,089,316 385,651 14,080,989 15,555,956 Total Noncurrent Assets 1,089,316 385,651 14,080,989 15,555,956 Total Assets $ 2,875,760 $ 1,733,611 $ 14,846,783 $ 19,456,154 Liabilities and Net Assets: Liabilities: Current: Accounts payable Accrued liabilities Total Current Liabilities Noncurrent: Accrued compensated absences Total Noncurrent Liabilities Total Liabilities Net Assets: Invested in capital assets, net of related debt Unrestricted Total Net Assets Total Liabilities and Net Assets See Notes to Financial Statement $ 9,241 $ 79,866 $ 15,634 $ 104,741 - 3,404 - 3,404 9,241 83,270 15,634 108,145 - 8,423 - 8,423 8,423 - 8,423 9,241 91,693 15,634 116,568 1,089,316 385,651 14,080,989 15,555,956 1,777,203 1,256,267 750,160 3,783,630 2,866,519 1,641,918 14,831,149 19,339,586 $ 2,875,760 $ 1,733,611 $ 14,846,783 $ 19,456,154 412 132 CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS INTERNAL SERVICE FUNDS YEAR ENDED JUNE 30, 2010 Governmental Activities - Internal Service Funds Park Equipment Information Equipment and Replacement Technology Facilities Totals Operating Revenues: Sales and service charges $ - $ 331,044 $ - $ 331,044 Total Operating Revenues 331,044 - 331,044 Operating Expenses: Salaries and benefits - 108,322 - 108,322 Fuel and oil 92,265 - - 92,265 Maintenance and parts 83,830 - - 83,830 Contract services 15,572 38,613 15,634 69,819 Software and supplies - 111,447 - 111,447 Other 1,975 55,179 - 57,154 Depreciation expense 234,684 111,152 424,283 770,119 Total Operating Expenses 428,326 424,713 439,917 1,292,956 Operating Income (Loss) (428,326) (93,669) (439,917) (961,912) Nonoperating Revenues (Expenses): Interest revenue 10,642 7,142 6,221 24,005 Gain (loss) on disposal of capital assets 2,330 - - 2,330 Total Nonoperating Revenues(Expenses) 12,972 7,142 6,221 26,335 Income (Loss) Before Contributions and Transfers (415,354) (86,527) (433,696) (935,577) Capital contributions 15,407 - 46,900 62,307 Transfers out (600,000) - (893,007) (1,493,007) Changes in Net Assets (999,947) (86,527) (1,279,803) (2,366,277) Net Assets: Beginning of Year 3,866,466 1,728,445 16,110,952 21,705,863 End of Fiscal Year $ 2,866,519 $ 1,641;918 $ 14,831,149 $ 19,339,586 See Notes to Financial Statement 133 to., 413 CITY OF LA QUINTA COMBINING STATEMENT OF CASH FLOWS INTERNAL SERVICE FUNDS YEAR ENDED JUNE 30, 2010 Governmental Activities - Internal Service Funds Park Equipment Information Equipment and Replacement Technology Facilities Totals Cash Flows from Operating Activities: Cash received from customers and users $ - $ 331,044 $ - $ 331,044 Cash paid to suppliers for goods and services (193,390) (125,424) - (318,814) Cash paid to employees for services - (107,460) (107,460) Net Cash Provided (Used) by Operating Activities (193,390) 98,160 - (95,230) Cash Flows from Non -Capital Financing Activities: Cash transfers out (600,000) - (893,007) (1,493,007) Net Cash Provided (Used) by Non -Capital Financing Activities Cash Flows from Capital and Related Financing Activities: Acquisition and construction of capital assets Proceeds from sales of capital assets Net Cash Provided (Used) by Capital and Related Financing Activities Cash Flows from Investing Activities: Interest received Net Cash Provided (Used) by Investing Activities Net Increase (Decrease) in Cash and Cash Equivalents (600,000) (98,892) (53,013) 2,330 (96,562) (53,013) (893,007) (1,493,007) (151,905) 2,330 (149,575) 12,328 7,519 7,465 27,312 12,328 7,519 7,465 27,312 (877,624) 52,666 (885,542) (1,710,500) Cash and Cash Equivalents at Beginning of Year 2,662,736 1,294,017 1,650,705 5,607,458 Cash and Cash Equivalents at End of Year $ 1,785,112 $ 1,346,683 $ 765,163 $ 3,896,958 Reconciliation of Operating Income to Net Cash Provided (Used) by Operating Activities: Operating income (loss) $ (428,326) $ (93,669) $ (439,917) $ (961,912) Adjustments to reconcile operating income (loss) net cash provided (used) by operating activities: Depreciation 234,684 111,152 424,283 770,119 (Increase) decrease in prepaid expense - (240) - (240) Increase (decrease) in accounts payable 252 79,658 15,634 95,544 Increase (decrease) in accrued liabilities - 397 - 397 Increase (decrease) in compensated absences - 862 - 862 Total Adjustments 234,936 191,829 439,917 866,682 Net Cash Provided (Used) by Operating Activities $ (193,390) $ 98,160 $ - $ (95,230) Non -Cash Investing, Capital, and Financing Activities: Capital assets contributed by other funds $ 15,407 $ - $ 46,900 $ 62,307 See Notes to Financial Statement 134 10. 414 AGENCYFUNDS Agency funds are used to account for assets held by the City as an agent for individual, private organizations and other governmental units. The agency funds and their purposes are as follows: The City of La Quinta has the following agency funds: Assessment District No. 97-1 and 2001-1 — To account for assessments paid to the City for debt service payments on bond issues used to finance sewer improvements. 135 .... 4 15 CITY OF LA QUINTA COMBINING BALANCE SHEET ALL AGENCY FUNDS JUNE 30, 2010 Assessment Assessment District No. District No. 97-1 2001-1 Totals Assets: Pooled cash and investments $ 149,321 $ 402,387 $ 551,708 Receivables: Taxes Accrued interest Total Assets Deposits payable Total Liabilities 1,419 12,371 13,790 109 297 406 $ 150,849 $ 415,055 $ 565,904 $ 150,849 $ 415,055 $ 565,904 $ 150,849 $ 415,055 $ 565,904 See Notes to Financial Statements 136 o•" 416 CITY OF LA QUINTA COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES ALL AGENCY FUNDS YEAR ENDED JUNE 30, 2010 Assessment District No. 97-1 Assets: Pooled cash and investments Receivables: Taxes Accrued interest Total Assets Liabilities: Deposits payable Total Liabilities Assessment District No. 2001-1 Assets: Pooled cash and investments Receivables: Taxes Accrued interest Total Assets Liabilities: Deposits payable Total Liabilities Totals - All Agency Funds Assets: Pooled cash and investments Receivables: Taxes Accrued interest Total Assets Liabilities: Deposits payable Total Liabilities Balance Balance July 1, 2009 Additions Deductions June 30, 2010 $ 138,694 $ 65,950 $ 55,323 $ 149,321 2,396 1,419 2,396 1,419 157 109 157 109 $ 141,247 $ 67,478 $ 57,876 $ 150,849 $ 141,247 $ 64,925 $ 55,323 $ 150,849 $ 141,247 ! 64,925 $ 55,323 $ 150,849 $ 428,276 $ 200,954 8,900 12,371 498 297 $ 437,674 $ 213,622 $ 437,674 $ 203,969 $ 437,674 $ 203,969 $ 566,970 $ 266,904 11,296 13,790 655 406 $ 578,921 $ 281,100 $ 578,921 $ 268,894 $ 578,921 $ 268,894 $ 226,843 8,900 498 $ 236,241 $ 402,387 12,371 297 $ 415,055 $ 226,588 $ 415,055 $ 226,588 $ 415,055 $ 282,166 $ 551,708 11,296 13,790 655 406 $ 294,117 $ 565,904 $ 281,911 $ 565,904 $ 281,911 $ 565,904 See Notes to Financial Statements 137 to., 417 17 THIS PAGE INTENTIONALLY LEFT BLANK 138 418 STATISTICAL SECTION This part of the City of La Quinta's comprehensive annua detailed information as a context for understanding what the statements, note disclosures, and required supplementary i government's overall financial health. Contents Financial Trends I financial report presents information in the financial nformation says about the Page These schedules contain trend information to help the reader understand how the government's financial performance and well-being have changed over time. 126 Revenue Capacity These schedules obtain information to help the reader assess the government's most significant local revenue source, the property tax. 146 Debt Capacity These schedules present information to help the reader assess the ability of the government's current levels of outstanding debt and the government's ability to issue additional debt in the future. 151 Demographic and Economic Information These schedules offer demographic and economic indicators to help the reader understand the environment within which the government's financial activities that take place. 156 Operating Information These schedules contain service and infrastructure data to help the reader understand how the information in the government's financial report relates to the services the government provides and the activities it performs. 159 139 419 CITY OF LA QUINTA TABLE 1 Net Assets by Componcm Lut Ten Finial Years (aenmal basin f.c—an') 2001 2002 2003 2004 200� 22006 282 2008 2W9 2010 Gov rmnemai activities: IO in c.ted del assets, debt 325,438,930 174,156,691 240,038,313 2W,415,966 243,421,857 265,159,623 349,220,033 343,019,328 336,459,272 et oft nn,,t,d cd Restricted 45,438,930 ]4,156,691 40,OJB,J 13 44,415,9(H+ 43,421,RP 65,159,G23 49,2A,895 8,%041,189 105,297,168 105,29J,168 96,332,8]0 Uro,, eked 30698622 43025,999 48290,000 45169,328 60,361,071 86129376 106939597 79642102 96654981 77,182433 Fatal6ovcmmenid actKninS nn assets 5293,557,276 312,657,635 314,146,335 338,644,794 339,1",057 4W,848,116 456,437,505 508,702,619 525,622,104 509,979575 Business -type enivities: Invested in capital assets, 41300,846 42,075,172 42,692,025 42,]]8.015 42,536,fi08 42 R]9,482 net otrelned debt $ - - - - Rintfleed (626658) (1665646) (2385462) (J109524) (3937454) (48638481 UvrestnclN - 40,674188 40,409,526 40,306,563 39,668,491 38,599,154 38,015,634 Total business-tyye.,nnit. net asses - Primary gov men, Tevestedein capital assets, debt S217,419,724 195474,945 225,818,022 249,059,500 294,661,975 295,634,289 342,912,058 385,797,343 366,206,563 379,338,754 net o[Telated Rcsubtul 45,438,930 74,156,691 40,038,313 44,415,966 43,421AC 65.159,62J 49,277,895 86,041,189 105,297,168 96,332,870 Umcsh¢tod 30,696622 43,025,999 48290.000 45169328 59734,413 94,463,930 1W554115 76,532,578 92717527 72323585 Total pnmur,.cc..trant vucts S293,557,276 312,657,635 314,146,335 338,W,794 3]],818,245 445,251,642 496,744,068 548,371,110 564,221,258 547,995,209 Sm,c, Ciyo(UQuala 140 .C.. 4 210 Cf1V OF IA QIJNTA Clangs inNn Assets Lam Tm Fural Yt laucual basis of.mmnli.$) 20W 2002 2W3 2IXW La,ene¢. Govetrtmtal as Geoml govmurenlPS 5 3,14699 3,241,576 3,201,462 g319,)]e Public sef y 5,776,628 7,522532 8,5T.WS 10256,463 Cwlatealty urvlces 940,89) I4l E943 L32tA25 1,446933 Plvtming aM dalrlc ' 6146,998 ], 110.125 19,083,8W 7,526,977 Public... 5,968,911 6p14,239 6,)85,]59 6,0T3.013 1.1-1 m long-Ienn dIW 5,861632 7,791,759 8555540l 9.658,779 Tmel govemn Olec6viva eepe - 2),841,949 33�12174 4],49).312 39.21201N bluff eec inlies. owse oL.- Tolal busitmplpcenivili¢expetues - Twalpn-ryFovmmrnlexpenus 27,841,749 11fl2,1]4 47491.312 39212,003 &o/am v Goal malac @m,,n for smices� Gercsn16wenmmt 214,01 253,891 298,]d9 337,376 Poblla'sar, 2gW,434 2,564528 2,917,866 4.,621 PlawingaM Eevel,-1 70,033 5,A(Es 611,278 562.731 Commluniry-cev 123,9W INN, 205,806 252,677 Publc ww6 I p 29,%2 1,316,373 1,5.,225 I,B U,99J Gleretinggra.,, aM cdndbutiws 1,01,716 1659,255 1,)9)WI 1,999,503 Capiml Foxe and emttibmiom 14,375,40 11662,424 5.160W5 12,W0,143 Twal Bov remal ectivino pCryroo-o es 21.315,149 182�2.434 12585,1. 20_a961050 Nrsitam vat CheBnEar servlcxe� G.Ifc-,a - - - - CapnalFomsand ¢ntriMniwa - - Totalbo,,-,.lype anwoin pogrom[ ouc Traw pntnnry goverment pogemrevennm 21.315149 18,212,434 12'a1,360 20961,050 IamOvued) (em6rraot) (cantiruon (cmtmum) 2W5 2006 2007 2W8 TABLE 2 2009 2010 3,595,906 4,229,871 6,284142 6,953,073 7,836,146 34,281068 8,512,875 9065,244 12,724,10D 13,472,036 19,736941 21,274,519 1,157,141 1p26,033 4,299,413 5,79)J16 14,809,850 15,923,380 1,752239 5,906,915 7,736,520 15,323,858 791709 5,173,326 9101,58E Itl,W6,335 10,51 1P74 11,097,526 11100S33 12,326,R6 15,265051 15494.656 15,163422 I352E 441 15,631,438 15,330603 43�84]94 46.129,054 56,70,711 88� 76,431,897 1043/5622 ly]]291 45�23,146 4.520.171 4_i61581 4,4�0546 4,10 ]68]68 1,877,291 4523,146 4,5N173 4761581 4,440,546 4.169,768 45262085 50,652,200 61239,8" 92,927,631 80872,443 108�85,3M 44%60 917,849 60530 8,328 25,053 21439 4,d30,I t5 4,168,206 2659.515 2050,492 1,373.952 LIW,491 714,919 1,8736]6 16ab 3 114,211 1 K391 1A,391 252501 428947 397,065 324092 275,178 250.557 2,815,103 3.021,379 2,24.I5fi 1,90),43) 1,309,702 1,124,647 1911j78 34LE173 3,796,495 5,90566d 10725200 15,363,650 391423 33918,w0 17,601,131 50090419 10.WX0 5974.3ll 29233,921 47,732131 21918T35 6040,.1 24,491826 23�486 1,091,836 3,IM,228 3,540,748 3,814.233 3,368,135 3.58A996 52.68) 1_091.836 3120728 34540w748 4.1669M 11613111 3,58d,936 30J25,]5] 508� 52059 30451293 64630.563 27,861961 274489A82 (cmtanor,E (-,... rr) Icor,ra.,d) to o-od) (contaao ) E-1... ed) Eel 11--(a,a) 11.1-mlal vcdvluea (63266W) (15299,]40) (34,911,95p (18150959) (14J50,M) Bminessiype acuviliea (785455) Total net rtvenun leaprnamj (6,5266W) 115299.)d0) 34�911,932) 1�) (1493632.) Gmml-coon aM rthl...,tra in rat mans: Gra rml amnbee. Tsr.. 1,601,077 (29,801,126) (2),)02,407) 151,938,07q (80,411,136) 144024381 (979425) (594661 (1072411 (584.772) 20L659 (30]8060Q (24297,068) (SJOI.A.2 (80995,9118) Pnpnty 0xn 1,162634 1450,196 I8W,616 2,198,141 2,579.245 3,6]9,0)9 4,999,051 1..1 ore 1 15,324,183 18,899,329 21,191,832 24,450,137 24,443.112 35I60329 42,583,031 Sales[ 3,718,183 3093,588 4,3d5,381 5240,032 6.]]3,5M 7611075 8,896,116 TomSml rccgency axes 4.249,753 3,967.W3 4,036290 4.261,767 4,931,338 5417,238 5,44&361 Fxncbluuxa 121,19. 654,696 69g544 89"On 1,185087 E..470 1,159.985 13nalnesa lia'eve 11- 156,026 168,798 186,220 19%.0 211618 276,917 307.03E OF,ron 359.284 3l l.0E4 513,934 675.996 L14E1]] 1N9,701 BT ]53 T.-o t..vane 3,578,2. 3,(E5.097 1,353,868 1,738,505 4316,050 6,319,502 11E14951 Nwm veM1iele in lieu rmnI-Em 1.496620 1,473217 1,768.091 1,608,151 2,453M2 2.740,211 3,291,055 Gala Ocas) to mlmfmpilal muu - (2I397) - - 3,717470 1967292 - .M.-Ilr-, 292,036 692,691 51J E 1,489,612 230,474 1,943,W3 2,052,246 Turd- - 141.459.64J3 11 137M3j ' (8]4N5) ,.I ytrvemee.'al mrv3lia 31,023,115 33.695,242 1641M652 Z.4941A 12650A36 66101726 8069) 96 Hrainess-lype to nines. Im'nittem ircwt. - 553 1,817 Gair (Insa) ran sale r."M nsns Transfm _ 41459,643 1,137,201 974..1 Trxl E.i-""oaiv nice 414$9,643 1.10.756 87601 Toal pra-, r.-.1 31021111 33,695,242 36400652 427�49,419 50.1W279 0239.402 St 566998 Ca.,ain net -eta 6,014,305 6.653,583 6,278p70 42,114 a03 36702197 35,39o917 8,492,213 72N.513 6927,388 5R7,203 4,M,467 4,265,418 1, I48,081 1$11,249 1,585,421 317,011 2g52W 30],223 641,105 455089 461957 W.230,41t9 7,387.244 1,3E2,684 1.803.641 394..Wl 3,710437 57,346 21,542 2330 1.220,627 110,56) V7936 79.9679521 68857 556 64,]6860] 430 3,074 1.252 (A.nn (43,411 3,_074 1,252 7999249/10 68.860,630 6 ,719,819 Go,-.1al uui'ia 24,496,515 18,395,502 1,au'roo 24,498.459 (1jCg731) 67.7EEO3 50,889,360 52,265,114 16,M,485 (15.612129) Bus- ,,anrv36m - 40674188 (264,662) 002963) (638072) (1069337) (181,520) Total pi-, ewetmrnt 8 24,496,515 liL95,502 1408700 24,498459 19,I73,451 674409141 5L078630 51127W3 14n50148 (M726,0491 ' Thetmafe ves for lattl@gollmurse itrymvements 6amfetrtdmlbe Emetpise FmJ. Smce'. Cirynfla Quixa 141 go'.. 421 MY OF LA QUINfA CLangcs in Nn Asds- Govemmumal Amivltim I tTon Fisal Ymrs (aawl b.is o(aammting) 200 L 2002 2W3 2004 2005 2995 Expanses: Gmna1 --nond S 3,146,699 3,241,576 3,203362 4,30,278 3,595906 4,229%1 Public miny 5,776,628 7.522332 8.54],005 10256463 A512,875 9065,244 Cammanl,-.1n, 940,881 1411,141 1,121,825 1,446,999 1,157,141 1426,033 Planning and Jovclopnml 6,146,998 7,110,125 19,083,BW 7526,977 5,752,239 5,90G915 Publlu-B 5968,911 6,434239 6,785,759 6,003,013 9,101582 10,006j35 lmnnn onlong+mn Jcbl 5.e61,632 '7,791759 8355401 9658]29 15265051 B194656 Totalg-vanamtal adlvinna lal- 27841749 33512,174 47,497,312 19,212,009 43384.,7. 46129,054 P"nun Chwgm lot scrvims: Canal govemmmt 214,601 253,891 298,749 337,376 445,663 217,849 Public saltly 2,860,434 2,5",528 2,917,M6 4F.,621 4,438,115 4.168206 Cammuniry swiaa 123,960 11g865 205,806 252,677 252,501 428,947 Planningnnd Jevclupmmt 709,033 565,098 fil 1,2]8 662,737 754,91e 1,873676 Public woks 1429,942 1,316,173 1,594,225 1813y93 2,815,703 3,021,379 O'n,an, grants and connibaliws 1,601,716 1,699,253 1,797.031 1]9Y,503 1,933,578 3,603,173 Capital Fun, and-Inbun- 14,375A63 11,662,424 5,160405 12,d90,143 19591423 33,918,901 Total ga 'Onnon lactivilirs 21315,149 18212,434 g585160 20961,050 29233921 47, 32,131 progmm tnvama (6526.600) (15,299,7401 1349111123 (I82509591 (14.150873) 1,603,077 Nct pogrom-n,lexpmsa) Gmnal rcvcnun, and otbor change in nn rims: T Tab43 2007 2M NN 201) 6081,342 6,953,073 7,816,146 34,287,068 12,724,1110 13,477,036 19,736,941 2/224519 4$99,451 5,]92,116 14,908 850 15,921390 7.736,520 35,323,858 7,317,699 5,173, 26 10,511,874 11,097,526 11,100,833 12,324726 15163422 15,522,441 15631438 15,330603 56719711 80166050 26431897 104315622 60530 9,328 25,053 21,439 2,65M 15 2050492 1173,952 1,100491 387,065 374,092 273,178 250557 169,643 134,211 138,391 69,391 2, W,156 1,900,437 1,308,702 I, I ZQ64'! V96.495 5,905,664 10,725,280 153fiJ650 17.60LM 50.090,419 10,W7,270 5974,311 26,910535 60463,643 24,493.926 23904,496 298011763 (2]702407) (51938,071 (804111Jo nPrycdya.. 1,162,04 14",196 1,go0616 2,198,141 2,579,245 3,679,079 4,919031 Tax lnncmmt 13,324,183 18,899.329 21,191,832 24,450,337 24,443,112 33,168,129 42,593,031 Sala mx 3.778583 3093,588 4,345,381 3,240037 6,773,566 7,613,075 8,896,216 Tmnslnnt acupanry tuxas 4,249.753 3,967.003 4016,290 4,261,767 4,831,339 5437.239 5,448.61 Fmnch'un all 625,790 654696 fi90.544 m,010 1,185,087 1,044470 1,211,983 Boom- ficon. a.- 156,026 16879a 1gfi2N 191,062 251,618 276,917 30032 Othn ax 359284 311.024 513,934 625,996 1, IC,177 1049701 873253 alnq 0ldci. Gcu ummnn.nd 1,496,620 1,473217 1,768,091 1,608,151 2,453,642 2740233 3,291,055 Invulmcm inmmn 3,528206 3006,097 1,353,868 1,738,505 4,336,050 6319602 11,854,951 Gain (lms) on .In copilal asses - (2I?97) - - 3,717.470 1967292 - M.-Hanonm 212,036 692,691 313,811 1,01,fi12 219A424 1943093 2,052,246 - (41,4596431 (I" 79 03) (874645) Ttanslas Tool --al all"aies 310211/5 31695,242 36400652 42,70418 12,650136 66,101,726 g0690536 6,014,305 6,653583 6278470 42114,893 36,]02,197 35.390.317 8,492,213 7,279,513 6,92],108 5,127,2113 4,480,467 4,263,438 1,940,082 1,533,249 1,585,427 317,011 285,304 302,121 641,705 455,089 46L952 3,NOW 3,14o,801 3,714437 10,230489 7,387244 5,362,684 57,346 21542 2,30 1,220627 118,567 477,936 79,967,521 68 857.556 1.4,268,607 Changitt in ran -,, gnvmanvntal aOwaom 5 24,496.513 18,395.502 1499,700 N,499459 (1,500,737) 67704,801 50'.9j60 52,265,114 16919,485 (15642529) 'on- L'i,y ,Q.ioa 142 Pox• 422 CITY OF LA QUINTA Changes in Net Assets - Business -type Activities Last Six Fiscal Years (accrual basis of accounting) TABLE 4 Fiscal Year 2005 2006 2007 2008 2009 2010 Expenses Golf Course 1,877,291 4,523,146 4,520,173 4,761,581 4,440,546 4,169,768 Total business -type activities expenses 1,877,291 4,523,146 4,520,173 4,761,581 4,440,546 4,169,768 Program revenues: Charges for services: Golf Coarse 1,091,836 3 3,120,728 3,540,748 3,814,233 3,368,135 3,584,996 Capital grants and contributions - - - 352,687 - Total business -type activities program revenues 1,091,836 3,120,728 3,540,748 4,166,920 3,368,135 3,584,996 N mectry fra Odom mwtem led the bus— yPeacm"e t,t•r -785,455) (1,402,418) (979,425) (594,661) (1,072,411) (584,772) 2oaanaos. General revenues and other changes in net assets: Investment income - 553 1,817 4,310 3,074 1,252 Gain (loss) on sale ofcapital assets - - - (47,721) - - Transfers - 164,190 874,645 - - - Capital contributions 1 41,459,643 973,013 979,425 - - Total business -type activities 41,459,643 1,137,756 1,855,887 (43,411) 3,074 1,252 Changes in net assets -business-type activities 40,674,188 (264,662) 876,462 (638,072) 1,069,337 (583,520) The transfer was for land &golf course improvements transferred to the Enterprise Fund. This was the first full year of operations for the Golf Course Source: City of La Quinta 143 Co.. 423 CITY OF CA QLTNTA Pond Ddanca ofGwa.I Fi, a L., Ten F¢cal Yrn (nlWifN ,[noel heals ofaaoontiog) TABLE 2ml 2002 2W3 2-4 2805 2006 2W7 2003 2M9 2010 Conrad NM: N= mrable: P"ndrosn 5 271,065 226,485 17,515 292,816 507,931 503,642 11,]]4 10,601 12,424 4030 Raw and Imns Ad-. orhor fund, 11,472,971 12,521,8% 21,081322 28,671083 31,WG,09 22,700,%l 27,597,329 45,2tI4,966 46,137,692 57,897,671 Depo,ila 2,175 149,518 1,023 246,858 5,903 4,825 9,830 9,830 Con mittof. Ca,h Oowrmmc I,BOO,OW 1,800,000 1,800,300 2,175,00a) 2,608,786 3,041,9M 3,470j09 3,689,359 3,347,602 3,246,881 EmaBmry rsave 9,119,765 9.186,650 10,523,200 11,915,WO 15,067,577 16,905,386 l8,M,524 19,651A24 18,201,949 17,774,648 Pest 11 a 1health bmefta 1,258,059 Capful P".ta 589,875 10,8]],058 492,719 2,101 2.144,085 Educmimul plrpma 1,000OW 750,OW 5W,000 250,00I) LiMary II,981 Emncmic d,,61 1 167,072 4,967,072 2,327,430 1911,131 Assign,' Continuing appropriation, 1,069,66] 1,319,787 2,257,2W 1,835,297 3485.747 1,555,176 UnasiBncd 12.958,494 16,995,060 14,261,273 11,404,479 10,699,419 15,197,331 2Q291,236 16,734,016 18,988,053 10,278,823 Totalgmaal fad 5 35624470 44A79,603 47GW,,3 54,705,236 63926967 76,269,124 8n.W0520 92452,1119 92,329,381 92030118 All olha gave_ funds: Rolla mdable p Prm, a 3,5I5 ]98] ]9n 5,353 19.197 0 and cans Nona 2,861,3a2 2111,874 2,0nl,02J 2,112,599 20I6,213 1,069,119 108A,]W 9,7 1. Adwnca to mba fords SSI OIB 1,28P 8fi3 1,288,863 3,811,8]4 5,123425 S,33k158 /,Ofi1,02] 5,265,099 4,823,543 4,823,543 4,402,21J 4d24,119 Q293,166 Deposits 185,OW 1,110 9,540 6,900 R.Idc1M Iln rd! developmml pry'W, 6,M,522 8, 150,707 2903,4(1,5 7,518,862 16,144,465 26,172,191 15,297,491 21,91)6,749 25,807,752 31,032.124 Poblic safny 72,249 72,255 40,208 8413 154,)15 143,946 153,918 199,843 245,468 49,952 Cmunonity swica 505,2]] 1,W3,]5] NI5,814 059,723 2,889,245 9,6%,985 12,214,375 11406,628 11,3117,631 116]541] Poblic woks 475,226 401,984 374,7011 409,534 256,881 462,171 I(0,87A 309,566 7,539,181 448,731 Caput Projata 28,959W9 52,MS,W3 50,673,421 124658,452 99,186,105 92,112,917 66,225,066 69,626,275 50,556,856 53,123,856 P 11—, 9,909 499Q0A6 2,273,588 4,093,123 4665.101 10,2n8,494 24,309,220 5,094,635 5,490,098 3.8% Aaa,nnd. Conlinuin, a,,,,rations 2, I Una."I,d. 0791604) (6,118,351) f10,4035485) (20244,236) (IBA01,305) (7,133,230) (7,854,968) (19,653,179) (19339,923) (33,626,9OG Taal all aba yovemmmtal&Ms 5 31,745,523 ,416,455 57973,132 125,263,454 113614617 139,228,953 117,363,05 95,373,146 98101049 69,101999 The Incleaw-, pritrtmilY the temll oflk issuance of the 2004 Fl.., Ambun, balls. = 1n Fiscal Year 2OW 2010, th City implemenlW GAS 054 xa,h eban8ed the rI cnaj, nNnnmmla for fund ,clan,. in the financial stalcmmu. This table has ban nntldnl to Infl t IndiW" of I1AS1354 not airy Fiscal Year 2 009-2010 but all nin, prior years. Smnn Cryof La Quinla 44 to.. 424 CITY OF LA QUINTA TABLE 6 Changes in Fund Balances of Governmental Funds Last Ten Fiscal Years (modified accrual basis of amounting,) Fiscal Year 2001 2002 2003 2004 2005 2006 2007 2008 2009 20I0 Revenues: S 36,605,534 43,011,931 50,326,811 58,301,082 68,175,347 89,704,947 100,103,324 105,870,933 99,816,072 93,831,918 Taxes Special assessments 792,610 757,619 780,259 816,045 825,292 818,526 877,191 909,229 927,816 966,639 Licenses and permits 2,057,423 1,857,691 1,982,127 3,096,145 3,226,167 5,145,430 2,789,882 2,107,035 871,167 472,409 Intergovernmental 9,400,340 9,583,451 7,194,521 11,858,627 10,242,876 18,585,468 14,803,971 15,392,135 19,679,355 19,473,076 Charges for services 1,998,589 1,757,744 2,302,759 2,619,579 3,402,602 3,367,989 1,821,794 1,334,060 673,779 484,043 Use of money and property 5,960,995 5,136,398 4,463 219 4,854,729 9,799,356 12,671,662 14,804,348 12,874,926 7,043,646 5,338,679 Contributions - - - - - - - 37,643,190 240,591 395,823 Developer fees 2,592,398 2,298,647 3,021,245 5,718,073 6,091,156 12,473,440 5,310,440 6,537,991 2,243,785 273,739 Other 502,717 58Q197 483,777 1,359,539 528,903 637,054 412,353 629,471 720,185 608,342 Total revenues 59,901 64,987,678 70,554,719 89,623,817 102,290,699 143,40 ,516 140,922,303 183,288,970 131,216,396 121 844,668 Expenditures Current: General..ventire. 3,275,624 3,161,596 3,344,407 4,099,376 3,970,921 4,644,954 6,150,699 7,367,144 7,230,436 30,220,882 Public safety 5,636,154 7,610,308 8,344,428 9,672,708 12,364,583 13,029,187 15,685,493 17,181,775 18,946,866 20,116,936 Planning and developmcrn 6,344,764 10,693,374 7,804,294 7,480,421 5,719,373 5,847,563 28,994,177 15,374,160 7,261,835 6,028,492 C...nity services 817,460 1,067,837 993,964 1,025,397 1,104,509 1,248,308 4,027,302 5,336,757 4,698,995 4,204,626 Public works 2,613,928 2,897,312 3,685,050 4,536,589 6,206,769 6,987,014 6,755,507 6,563,494 6,324,055 6,862,887 Capital projects 14,456,314 57,342,978 16,057,578 43,331,919 40,012,387 25,445,550 36,420,417 82,893,317 32,363,859 14,514,910 Debt service: Principal retirement 4,510,420 11,453,487 2,931,952 3,610,538 3,793,660 4,777,748 5,647,940 5,949,311 6,319,580 6,616,412 Interest and fiscal charges 5,942,929 7,017,016 9,469,314 13,961,721 14,355,577 15,554,612 15,059,977 15,424,708 15,348,598 15,357,968 Paymenr to bond escrow - - - 1,591,107 - - - Payments underpass -through obli 10 949,381 13,669,166 17 561,994 21,448,147 25,756,321 35,958,291 36,498,575 42,989,023 42 426,670 38,710,894 Total expenditures 54,546,974 114,913,074 70,192,991 110,757,923 113,284, 100 113,493,227 155,240,087 199,069,689 140,920,884 142.634,007 Excess (deficiency) of revenues over (under) expenditures 5,353,632 (49,925,396) 361,737 (22,134,106) (10,993 401j 29 911,289 (14 317,784) (IS 780,719) (9.704,488) (20 799,339) Other financing sources lases). Issmnce crusts allocation bonds - 88,000,000 - 26,400,000 - - Issuance cfrevcnuc bands - - 90,000,000 Paymem in bond escrow - - (I 9,955,000) - - - - - - Tmnsfersin 17,911,515 64,255,590 23,887,256 154,613,662 49,248,081 35,828,335 60,954,576 88,604,682 40,502,929 30,386,372 Tmnsfem out (17,911,515) (65,255,590) (23,887,256) (154,613,662) (49,248,081) (35,992,525) (60,954,576) (87,342,608) (40,527,930) (28,893,365) Other debts issued - - - - - - - 2,332,752 Capital lenses - - - - - - - 182,094 - - Pmcceds tram sale of capital ... el, - 146,603 - - 8,566,295 8,209,396 124,097 158,061 - - Toalotherfinancing sources(....) 87,146,603 - 96,445.000 8,566,295 8,045,206 124,097 1602,229 2.307,751 1,493,007 Net change in fund balances E 5,353,632 37,221,207 361 737 74,310.894 5 (2,427,106 37,956,495 (14,193,697) (14,178,490) (7,396,737) (19,296,332 Debt service as a percentage of 61.0% 47.1% 590% 47,6% none,,.[ expenditures 49.1% 54.2% 435% 57.9% 62.0% 65.5% Source: City pt La Quints 145 ro., 425 CITY OF LA QUINTA TABLE 7 Assessed Value and Estimated Actual Value of Taxable Property Last Ten Fiscal Years (in dollars) Entire City (including Redevelopment Agency) Fiscal Year Taxable Ended Less: Assessed Direct June 30 Secured Unsecured Exemptions Value Perent Change 2001 2,665,520,656 18,712,736 (39,914,784) 2,644,318,608 -0.40% 2002 3,162,945,116 30,599,753 (50,149,068) 3,143,395,801 18.87% 2003 3,789,678,041 32,607,713 (54,726,303) 3,767,559,451 0 2004 5,412,382,710 40,940,877 (95,420,075) 5,357,903,512 42.21% 2005 6,289,493,552 44,014,548 (113,037,003) 6,220,471,097 16.10% 2006 7,856,383,375 72,554,357 (115,071,146) 7,813,866,586 25.62% 2007 9,986,151,525 88,740,840 (99,245,721) 9,975,646,644 27.67% 2008 11,854,669,637 101,433,002 (89,688,505) 11,866,414,134 18.95% 2009 12,410,626,893 113,185,065 (107,777,195) 12,416,034,763 4.63% 2010 11,742,665,902 121,272,880 (110,752,890) 11,753,185,892 -5.34% NOTE: In 1978 the voters of the State of California passed Proposition 13 which limited property taxes to a total maximum rate of 1% based upon the assessed value of the property being taxed. Each year, the assessed value of property may be increased by an "inflation factor" (limited to a maximum increase of 2%). With few exceptions, property is only re- assessed at the time that it is sold to a new owner. At that point, the new assessed value is reassessed at the purchase price of the property sold. The assessed valuation data shown above represents the only data currently available with respect to the actual market value of taxable property and is subject to the limitations described above. Source: County of Riverside Auditor -Controller 146 60" 4 26 CITY OF LA QMTA TABLE 8 Assessed Value and Estimated Actual Value of Taxable Property - Redevelopment Agency Last Five Fiscal Years (in dollars) Redevelopment Agency Project Area 1 Fiscal Year Taxable Ended Less: Assessed Base Taxable June 30 Secured Unsecured Exemptions Value Year Increment 2006 3,962,433,928 29,248,534 (35,653,495) 3,956,028,967 199,398,233 3,756,630,734 2007 4,789,836,901 34,084,343 (36,081,051) 4,787,840,193 199,398,233 4,588,441,960 2008 5,223,508,114 34,250,061 (36,913,004) 5,220,845,171 199,398,233 5,021,446,938 2009 5,259,271,091 31,678,492 (36,844,457) 5,254,105,126 199,398,233 5,054,706,893 2010 4,925,639,242 36,169,030 (36,077,902) 4,925,730,370 199,399,233 4,726,332,137 Redevelopment Agency Project Area 2 Fiscal Year Taxable Ended Less: Assessed Base Taxable June 30 Secured Unsecured Exemptions Value Year Increment 2006 2,132,426,502 32,999,788 (54,125,422) 2,111,300,868 95,182,755 2,016,118,113 2007 2,434,082,787 42,914,862 (53,144,959) 2,423,852,690 95,182,755 2,328,669,935 2008 2,764,306,278 50,616,017 (40,774,044) 2,774,148,251 95,182,755 2,678,965,496 2009 2,843,981,136 62,180,440 (57,076,727) 2,849,084,849 95,182,755 2,753,902,094 2010 2,641,339,455 66,270,232 (60,340,787) 2,647,268,900 95,182,755 2,552,086,145 Source: County of Riverside Auditor -Controller it, 4 2 7 147 CITY OF LA QUIRTA r^BIA o Direct and Overlapping Property Tax Rarer (Rate per $100 of assessed value) Isst Five Fiscal Year Cary Non-PeoJett Aces 2006 1 2007 3 20081 20091 2010' 2006t Redevelopment ProtectAtw I 260) 1 2008a 20094 2010a 2006' Redwelopmere Purl Area 2 2001 2008a 2009' 2010° Door Rates City of La Queen Redevelopment agency project Am l Redrvdopmem agency Project Are. 2 00760 ONOo O.N00 0.0760 0.0000 00000 00760 00000 0WOO 00506 0WOO OWN 00506 00000 00000 00000 0.5830 0.0000 OWN 05880 0.0000 OWN 05150 00000 00152 0.5245 0.0000 00036 0.5432 O.ONO 00000 00000 02860 0.0000 06000 02920 Boom ROOM 0.2910 0woo 0.W00 03193 0.0000 0Woo 0.3174 County of Riverside County Free Library Come, Structure Fire Protection 0.1960 00250 00540 0.1960 0.0250 0.0540 0paid 00250 00540 0358E 00284 0not0 02586 00284 0.0610 02639 0.0276 00595 02619 00276 00595 0.2619 00276 0.0395 02325 0.0277 00595 0.2501 00276 00595 02617 00280 06603 0.2611 0.0290 0.003 02617 0.0280 00603 0,2516 0.0280 0M03 0.2537 00280 ROOM Coacbella Valley(CV) Unified ScFu.l OWN O.ONO 00000 O.WOO 0.0000 OOIID 00150 0.0020 00149 00167 00000 ONOO 0W20 0Woo OWN Desrt Sands Unifid Scbml 04320 0.4320 04320 03765 03765 00160 00140 00140 00695 00568 02000 0.1980 0.1970 0.I8a0 0.1959 Uncer Commgniry College 00700 0.0700 0.0700 00782 0078E 0.0030 0,0030 00720 0.0177 0.0152 00420 OMIO 0."10 0.0386 00396 Nearside Co.., OlFceof Bdu.ution 0.0390 00380 0.0380 00426 00426 0.0030 00030 00180 0.W93 00027 00230 0.0220 00220 0.0210 00210 Riverside County Regional Park &Open Sprs, 0.0040 0PON 00040 0.0000 ,ONO O.NW 0.0000 00030 00000 ODOW 0ONO MOM 0Want 0.0000 00000 CV Public Cemetery 0W32 0.0032 00032 00035 0.0035 0000 00000 OOWO PW08 00002 00000 OWN 0PON 0W00 0Moo CV Mosquito Desert Recreation District 00127 00192 00127 00192 00127 00192 00142 00215 0.0142 00215 0.0120 00010 0.0120 RM20 00120 0.0010 0.0112 RM44 00111 OW14 00150 0.0060 00140 O.N60 0.0140 O.N60 0.0141 00053 00141 0W53 CV Water Di.,." 0.0250 00250 0.0250 00284 0.0284 0.0130 00130 00010 0.0127 00120 50770 0.0760 007W 00757 00757 CV Resource Conurvmi.n 00003 00003 00003 0.0004 0ON4 00000 00000 0.0130 00001 0WOO 00000 O.N00 00000 00000 0.0000 CVWD District l Debt Service 0.0119 00118 00119 00000 00000 From 0.0000 00000 0.0000 0.0000 OOWO 0N00 00000 0.0000 O.NW CVWD Suchn Waver Unit Total Direct Rate OOJ20 09992 OWID 09992 00320 09992 O.OIW LWOO 00360 10000 00010 10000 0.0010 I.0000 00000 1.0W0 OOWO 10000 0.0000 1 W00 00010 LOOK 00010 10000 0.0010 10000 0.0000 IW00 ON00 LOOM Tax Rate Area 020-005 020-005 020-005 020-005 020-005 020-015 020.015 020.089 020089 020-089 020144 020-144 020-144 020-144 020-144 Overlapping Rates a'. Ciry of La Quinn County of Riverside Riverside County Office of Pdeasi on Riverside County Pension Obligation Deart Sands Unified 00767 00761 00799 007W 00811 00767 00761 0.0756 OR799 00811 00767 00761 00756 007W 00811 Coacbella Vidley Unified School District Coacbella Valley Water District 0.0442 00332 0 Ma2 0W64 ON(d) 00199 00208 ON94 00464 0.0660 00442 0.0332 O.M84 004" 00660 Coachella Vellry Recreation & Park District Dean Conn College Deal 00199 0.0199 00199 0,0199 0.0200 OA208 00199 00199 0.0199 0.0200 00199 00199 0.0199 0.0199 0.0200 Carl Osedappng Rule 0.1409 0.1293 OAT61 0.146E 0.1671 0.11]5 0.1169 0.1440 0.1462 0. 1671 01409 0.1293 0.1440 OA462 0.1671 Tool Direct and Overlapping Rate 1.1401 11295 1.1453 1.1462 11671 1.1175 1.1169 1.1440 11463 L1621 1.1409 1.1293 1.1440 11462 11671 60Re he 191t. Dreams vdm ryohl I npmiran 13.1beb sax abrpgmty ia a I Sri oral amaam (m daunt van. ifv I WY. it . ty.0 ud g esecov or .",a anvrvhjm pmpmry ^Tatar x�en. Sectce'. ennnry.r Rverside nuaitm e.nn.ners omw Dealt rate from Tax Rate Am (TM) 020059 provided by TOP Cortn & Cone and overlapping debt rates 6om Galloon. Municipal Stmi.6es `Direct rate taken from all non -RDA TRA v Revealed by the County ofRiven de arv3 do not include ERAF deductinns aed overlapping rates prbacked by California Anarchist Sector. 3 Direct rate taken from an annyss by the Ciry of fa Queers Finance Depammrnt crap of all TRA1 in the grocer area and do not incude Sour ERAF deductions and overlapping rates provided by California Municipal Stali9ics ' vkxr one taken front an amlysis of rho TRA in the Picker sure. antl do not odule Sure ERAF deductions and ores provided by California Municipal Statistics s Overlapping rotes are based upon a single oa role area only. 148 "1. 428 Taxpayer CITY OF LA QUINTA Principal Property Taxpayers Current Year and Nine Years Ago (in dollars) 2010 Percent of Total City Taxable Taxable Assessed Assessed Value Rank Value Taxable Assessed Value 2001 Rank TABLE 10 Percent of Total City Taxable Assessed Value KSL Desert Resort, Inc S 204,496,893 1 1.74°% 228,137,968 1 8.63% TO, Desert Development 107,930,953 2 0.92°% 36,130,189 2 1.37% MSR Resort Golf Course 98,061,022 3 0.83% - - East of Madison LLC 67,038,913 4 0.57% - - Walmart Real Estate Business Trust 50,781,966 5 0.43% - - Coral Option 1 LLC 42,590,434 6 0.36 % - - ND La Quinta Partners 41,789,035 7 0.36% - - Griffin Ranch 38,378,266 8 0.33% - - WRM La Quinta 37,778,949 9 0.29% - - Village Resort 34,485,244 10 0.29% - - Quarry at La Quinta - - 20,544,413 3 0.78% Country Club Properties - - 16,323,124 4 0.62°% Eagle Hardware and Garden Inc. - - 16,142,128 5 0.61% Reilly Homes Madison - - 14,652,580 6 0.55% Advanced Development Corporation - - 14,379,156 7 0.54% Brookfield Heritage Inc - - 13,529,591 8 0.51 % M & H Realty Partnership 11 - - 13,279,041 9 0.50 % Mery Griffin Living Trust - - 12,763,836 10 0.48% S 723,331,675 6.12°% 385,882,026 14.59 % NOTE :The amounts shoum above include assessed value data for both the City and the Redevelopment Agency. Source: HdL Coren & Cone �� 429 149 CITY OF LA QUINTA TABLE I 1 Property Tax Levies and Collections Last Five Fiscal Years ( in dollars) Collected within the Fiscal Taxes Levied Fiscal Year of Levy Collections in Total Collections to Date Year Ended for the Percent Subsequent Percent June 30 Fiscal Year Amount of Levy Years Amount of Levy 2006 61,420,601 73,097,362 119.01% 2,092,062 75,189,424 122.42% 2007 74,170,170 83,797,365 112.98% 1,802,076 85,599,441 115.41% 2008 83,018,429 87,804,912 105.77% 3,216,547 91,021,459 109.64% 2009 83,934,188 86,721,572 103.32% 1,471,940 88,193,512 105.07% 2010 78,621,410 80,651,874 102.58% 434,643 81,086,517 103.14% NOTE: The amounts presented include City property taxes and Redevelopment Agency tax increment. This schedule also includes amounts collected by the City and Redevelopment Agency that were passed -through to other agencies. bh. 150 430 CITY OF LA QUINTA TABLE 12 Ratios of Outstanding Debt by Type Last Five Fiscal Years (in dollars) Fiscal Year Ended Fiscal Year Ended Fiscal Year Ended Fiscal Year Ended Fiscal Year Ended 2006 2007 2009 2009 2010 Governmental Activities Reimbursement Agreement S 328,311 S 278,311 S 228,311 S 178,311 S 128,311 Compensated Absences 608,266 734,055 829,227 919,100 1,002,601 - - 149,169 114,583 Capital lease - - 751,754 741,171 USDA Lasw - - 1,556,283 1,530,958 Provident Savings Loan ' Due to Coachella Valley Unified School District 5,186,627 4,431,178 3,675,731 2,874,653 2,072,965 Due to County of Riverside 1,850,000 1,750,000 1,600,000 1,400,000 1,200,000 Developer Agreement 776,030 643,539 511,048 343,814 174,584 Tax Allocation Bonds Project Arco 1 141,785,000 139,145,000 136,350,000 133,390,000 130,255,000 Tax Allocation Bonds Project Area 2 6,130,000 6,025,000 5,915,000 5,800,000 5,680,000 2004 Local Agency Revenue Bonds 1 89,265,000 87,745,000 86,175,000 94,560,000 82,890,000 City fish Lease Revenue Bonds 6,245,000 5,900,000 5,540,000 5,160,000 4,760,000 Unaoodocl Discount and Issuance Costs (877,230) (877,230) (841,087) (804,944) (768,801) Total Governmental 251 297,004 245,774,853 239,983,230 236,278, 140 229,781,372 Business -type Activities Capital leases 1,090,602 825,848 681,048 285,217 54,543 Total Business -type activities 1,090,602 825,848 681,048 285,217 54,543 Total Primary Government S 252,387,606 S 246,600,701 S 240,664,278 S 236,563,357 S 229,835,915 Population- State Department of Fiaance January l 38,340 41,092 42,958 43,778 44,421 Number f Households 18,762 20,176 21,058 21,355 21,699 Median Household Income S 65,906 5 67,754 S 74,683 S 76,227 S 90,124 Percentage of Personal Income 20A1% 1&04% 15.30% 14.53% 1175% Debt Per Capita S 6,583 S 6,001 S 5,602 S 5,404 S 5,174 Notes: Details regarding the Chtys outstanding debt can be found in the notes to the financial statements. 1 The debt service payment for the 2004 Lcasc Revenue Bonds arc made from Redevelopment Project Area I & 2 low & moderate income lax increment. 151 431 CITY OF LA QUINTA TABLE 13 Ratio of General Bonded Debt Outstanding Last Five Fiscal Years (In Dollars) Outstanding General Bonded Debt Fiscal Year City Hall Lease 2004 Tax Percent of Per Ended Lease Local Agency Allocation Assessed Median June 30 Obligation Revenue Bonds �. Bonds Total Value I Household Income 2006 6,245,000 89,265,000 147,915,000 243,425,000 3.12% $ 3,694 2007 5,900,000 87,745,000 145,170,000 238,815,000 2.39% $ 3,525 2008 5,540,000 86,175,000 142,265,000 233,980,000 1.97% $ 3,133 2009 5,160,000 84,560,000 139,190,000 228,910,000 1.84% $ 3,003 2010 4,760,000 82,890,000 135,935,000 223,585,000 1.90% $ 2,481 General bonded debt is debt payable with governmental fund resources and general obligation bonds recorded in enterprise funds (of which, the City has none). Assessed value has been used because the actual value of taxable property is not readily available in the State of California. Source: City of La Quinta 152 Po 432 CITY OF LA QUINTA Direct and Overlapping Debt June 30,2010 City Assessed Valuation Redevelopment Agency Incremental Valuation Total Assessed Valuation Source: Riverside County Auditor Controller Overlapping Debt Repaid with Property Taxes And Assessments: Desert Community College District Coachella Valley Unified School District Desert Sands Unified School District (DSUSD) Coachella Valley County Water District I.D. No. 55 Coachella Valley County Water District I.D. No. 58 DSUSD Community Facilities District No. 1 City of La Quinta 1915 Act Bonds Coachella Valley Water District Assessment District No. 68 Total overlapping debt repaid with property taxes $ 4,474,767,610 7,278,418,282 $ 11,753,185,892 TABLE 14 Estimated Percentage Applicable t Outstanding Debt 6/30/10 Share of Overlapping Debt 8.105% $ 323,954,507 26,256,513 34.620% 115,202,921 39,883,251 7.605% 278,387,325 21,171,356 86.023% 3,730,000 3,208,658 6.536% 1,755,000 114,707 100.000% 1,820,000 1,820,000 100.000% 1,165,000 1,165,000 86.247% 2,110,000 1,819,812 728,124,753 95,439,297 Overlapping Other Debt including Certifications of Participation (COP) Riverside County General Fund Obligations Riverside County Pension Obligations Riverside County Board of Education COP Coachella Valley Unified School District COP DSUSD COP Coachella Valley County Water District I.D. No. 71 COP Coachella Valley Recreation and Park District COP Total overlapping other debt Total overlapping debt City direct debt Total direct and overlapping debt 1.827% $ 736,427,761 13,454,535 1.827% 375,100,000 6,853,077 1.827% 7,240,000 132,275 34.620% 51,680,000 17,891,616 7.605% 65,970,000 5,017,019 11.790% 4,025,000 474,548 13.466% 2,400,000 323,184 1,242,842,761 44,146,254 $ 1,242,842,761 139,585,551 229,835,915 $ 369,421,466 Notes: For debt repaid with property taxes, the percentage of overlapping debt applicable is estimated using taxable assessed property values. Applicable percentages were estimated by determining the portion of another governmental unit's taxable assessed value that is within the city's boundaries and dividing it by each unit's total taxable assessed value. Overlapping governments are those that coincide, at least in part, with the geographic boundaries of the City. This schedule estimates the portion of the outstanding debt of those overlapping governments that is borne by the residents and businesses of the City. This process recognizes that, when considering the City's ability to issue and repay long-term debt, the entire debt burden borne by the residents and businesses should be taken into account. However, this does not imply that every taxpayer is a resident, and therefore responsible for repaying the debt of each overlapping government. Source: California Municipal Statistics, Inc: overlapping debt Source: City of La Quinta - City Direct debt 153 ,,.. 433 CITY OF LA QUINTA Legal Dcbt Margin Information Last Ten Fiscal Years TABLE 15 2M01 2002 2W3 2004 2805 2006 2007 2808 2009 2010 Assessed valuation 52,644118,608 3,143,395,801 3,767j59,451 5,357,903,512 6y220,47l,N7 7,813,866,586 9975,646,644 11,866,414,134 12416f034,763 11,753,185,992 Debt limit percentage 15% 15% 15°/a 15% 15% 15% 15% 13% 15% 15% Debt limit 396,647,791 471,509,370 565,133,918 803,685,527 933 070,665 1,172,079,998 1pYQ346.W7 1,))9,962,120 1 862.405$14 1,762,977,984 Total on debt applicable to limit Gencial obligation bonds - - - Legal debt margin S 396647,791 491 509,390 565,133,918 803,635,527 933,070,665 1.192 099,988 1,496,346,"9 I779.962.120 1,862 405 214 1,762,977,884 Total debt applieable to the tiro as a percentage of debt limit 00%. 00% 00f. 0.0% 0W. O.tlo 0.0'6 0W/ 0.01/e 00S. Section 43605 of the Gmemencen Cod, of the State of California limits the amount of irdebtedness for public improvements to 15%oflhe auesN valuation ofall real red personal pm scry of the City The City of Le Qmr. has so mal bonded indebldnos. Sou : City of La Qmma Finance Department baud upon the Assessed valuation received from the Ctuvty aBiverside Auditor Commllcts ORec 154 434 CITY OF LA QUINTA TABLE 16 Pledged -Revenue Coverage Last Five Fiscal Years (In Dollars) Tax Allocation Bonds - Project Area 1 Fiscal Year Ended Tax Less: Other Net Tax Debt Service June 30 Increment Debt Payments Increment Principal Interest Coverage 2006 36,506,201 20,638,731 15,867,470 2,500,000 7,805,905 1.54 2007 42,029,503 20,820,149 21,209,354 2,640,000 7,658,900 2.06 2008 43,476,312 25,383,713 18,092,599 2,795,000 7,500,553 1.76 2009 40,519,380 25,046,356 15,473,024 2,960,000 7,330,188 1.50 2010 38,517,789 47,006,738 t (8,488,949) 3,135,000 7,144,062 (0,83) Tax Allocation Bonds - Project Area 2 Fiscal Year Ended Tax Less: Other Net Tax Debt Service June 30 Increment Debt Payments Increment Principal Interest Coverage 2006 19,849,893 17,325,411 2,524,482 100,000 319,168 6.02 2007 20,777,158 18,553,875 2,223,283 105,000 314,785 5.30 2008 23,087,750 20,929,512 2,158,238 110,000 310,135 5.14 2009 22,783,714 21,042,814 1,740,900 115,000 305,184 4.14 2010 20,763,180 19,373,073 1,390,107 120,000 299,550 331 2004 Local Agency Revenue Bonds Fiscal Year Ended Tax Less: Other Net Tax Debt Service June 30 Increment' Debt Payments Increment Principal Interest Coverage 2006 14,089,024 - 14,089,024 735,000 4,436,981 2.72 2007 15,701,664 - 15,701,664 1,520,000 4,402,909 2.65 2008 16,641,016 - 16,641,016 1,570,000 4,356,806 2.81 2009 15,825,773 - 15,825,773 1,615,000 4,304,994 2.67 2010 14,820,242 - 14,820,242 1,670,000 4,243,331 2.51 Local Agency Revenue Bonds (City Hall Project) Fiscal Year Ended Lease Less: Other Net Lease Debt Service June 30 Revemw2 Debt Payments Revenue Principal Interest Coverage 2006 680,575 - 680,575 330,000 350,575 1.00 2007 678,865 - 678,865 345,000 333,865 1.00 2008 675,880 - 675,880 360,000 315,880 1.00 2009 676,450 - 676,450 380,000 296,450 1D0 2010 675,280 - 675,280 400,000 275,280 1.00 Note: Details regarding the city's outstanding debt can be found in the notes to the financial statements. Tax increment has been reduced by other debt payments, which may or may not be subordinated to Tax Allocation Bonds 3 Lease revenues consist of payments from the City General Fund, Civic Center Development Impact Fee Fund and the Redevelopment Agency Capital Projects Fund 3 Tax increment revenues from both Project Area I and Project Area 2 Low & Moderate Income Funds are used to pay the annual debt service payments. ' The State of California assessed the La Quinta Redevelopment Agency a supplemental educational relief augmentation fund payment of $23,582,367 in FY 2009/2010 which was paid from Project Area I tax increment revenues. This payment was funded by a S I O million loan from the General Fund to the Agency, S10 million from the Debt service Fund and $3,592,367 from the RDA Project Area I Capital Projects Fund. If this payment would not have been made the coverage ratio would have been 1.47. 435 155 It.. CITY OF LA QUINTA Demographic and Economic Statistics Last Five Calendar Years TABLE 17 Calendar Calendar Calendar Calendar Calendar Year Year Year Year Year 2006 2007 2008 2009 2110 City Land (Sq Miles) (3) 35.10 35.10 35.31 35.31 35.31 Population (I) 38,340 41,092 42,958 43,778 44,421 Median Household Income (in dollars) (4) $65,906 $67,754 $74,683 $76,227 $90,124 Numberof Dwelling Units (3) 18,762 20,176 21,058 21,355 21,699 Persons per Household (3) 2,855 2.846 2.851 2.851 2.865 Average Income perperson perhousehold $23,084 $23,807 $26,195 $26,737 $31,457 Labor Force (2) 14,500 15,300 15,200 14,800 14,600 Employment (2) 14,100 14,900 14,600 13,700 13,500 Unemployment Rate (2) 2.76% 2.61% 3.95% 7.43% T53% Median age (4) 36 36A 36.4 36.4 42.2 Sources: (I ) State of Califomia Department of Finance - January 1 of each year (2) State of Califomia Economic Development Department website (3) City of La Quinta Building & Safety and Community Development Departments (4) Desert Wheeler's Newsletter City Overview through 2009; HdLCorcn & Cone Companies thereafter (4) Desert Wheeler's Newsletter City Overview through 2009; HdLCoren & Cone Companies thereafter 156 436 TABLE 18 CITY OF LA QUINTA Principal Employers Current Year and Nine Years Ago Employer Activity Rank La Quints Resort & Club Hotel & Golf Resort I PGA West Golf Resort 2 Desert Sands Unified School Distict Government 3 Wal-Mart Super Center Retailer 4 Home Depot Retailer 5 Hideaway Golf Resort 6 Lowe's Home Improvement Retailer 7 ND La Quints Partners LLC Real estate Developmei 8 Stater Brothers Grocery Store 9 Tradition Golf Club Grocery Store Vans Grocery Store Ralphs Grocery Store City of La Quinta Government 13 Rancho La Quinta Golf Resort Total employment listed Total City Employment -July 1 10 2009-2010 2000-2001 Percent of Number of Total Number of Employees Employment Employees 1,500 11.11% 1,500 1,200 8.89% 1,100 764 5.66% 550 350 2.59% 250 210 1.56% 180 150 1.11% 150 1.11% 150 150 1.11% 130 0.96% 126 101 0.75% 103 - 103 - - 100 - 73 - 150 4,705 34.85% 4,385 13,500 11,600 "Total Employment" as used above represents the total employment of all employers located within City limits with over 100 employees Source: 2009-2010 Willdan Financial and 2000-2001 City of La Quinta CAFR 157 Rank 1 2 3 4 5 6 7 8 8 9 10 6 431 CITY OF LA QUINTA TABLE 19 Full-time City Employees by Function Last Six Fiscal Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Ending Ending Ending Ending Ending Ending June 30 June 30 June 30 June 30 June 30 June 30 Function 2005 2006 2007 2008 2009 2010 Administration 8.00 9.00 10.00 12.00 13.00 14.00 City Clerk 5.00 5.00 5.00 6.00 6.00 6.00 Finance 8.00 9.00 9.00 9.00 9.00 9.00 Community Services 8.00 M25 10.25 1 L25 10.25 10.25 Building and Safety 21.00 22.00 24.00 25.00 25.00 24.00 Planning and Development 9.00 12.00 12.00 12.00 10.00 9.00 Public Works 23.50 26.25 26.25 28.25 27.25 26.25 Golf Course 0.50 0.50 0.50 0.50 0.50 0.50 Total 83.00 94.00 97.00 104.00 101.00 99.00 Source: City of La Quints NOTE: The City of La Quints contracts with the County of Riverside for Police Services and with the California Department of Forestry through a contract with the County of Riverside for Fire Services. In addition the City -owned Golf Course is operated by Landmark Golf. These positions have not been included as these positions are not City employees. 158 ,,.,. 433 Finance: Number of Active Business Licenses Number of Animal Licenses Processed Number of Accounts Payable Checks Processed Number of investment purchases Par value of investments Number of cleared checks Number of outgoing bank wires Public Works: Encroachment permits issued Request for services Building & Safety: Permits: Single family Detached Single family Attached Residential Pool Wall/Fence Other Total Permits Code Compliance: Animal Control Incidents Handled Vehicle abatements Garage Sale Pemtils Weed abatements Nuisance abatements Community Services: Library activities: Library Volume Library books checked out Library Cards Issued Number of School Children Visiting Library Library Volunteer Hours Senior Center: Number of visits Senior Center Volunteer Hours Recreation activities: Participants: Leisure Classes Special events Adult Sports Golf course: Golf rounds played Average $ Green fee Planning and Development: Number of residential units approved Commercial square footage approved Source: City of La Quinta CITY OF LA QUiNTA Operating Indicators by Function Last Five Fiscal Years TABLE 20 2006 2007 2008 2009 2010 3,208 3,424 3,690 3,523 3,428 892 1,022 1,272 1,609 1,768 4,696 4,722 4,840 4,819 4,393 39 73 64 36 32 $327,417,000 $392,729,000 $424,500,000 $229,969,000 $267,213,000 5,081 4,837 5,501 5,269 4,984 202 158 136 91 75 304 218 110 132 78 618 419 1152 1931 1306 1,044 526 297 129 56 227 38 0 6 12 866 612 331 207 152 1,502 963 583 299 178 1,607 1,404 1,121 908 790 5,246 3,543 2,332 1,549 1,188 1,901 687 2,920 3,630 3,984 909 296 351 346 214 1,190 1,444 1,519 1,535 1,663 141 76 117 97 125 _1,611 2,032 2,142 3,130 2,340 42,050 44,981 66,124 81,124 89,060 55,002 99,659 117,738 215,843 259,711 5,550 5,325 3,675 3,684 3,547 745 260 841 1,036 772 1,891 1,583 1,951 2,342 2,723 14,305 12,955 14,013 15,739 20,326 3,481 4,192 3,332 2,583 3,131 1,373 1,192 990 1,140 1,437 4,668 7,809 8,109 11,053 8,795 3,402 6,827 8,550 10,806 13,364 38,934 40,548 40,516 39,150 43,779 71.12 76.97 81.09 76.13 71.59 1,063 534 338 too 255 533,726 124,821 342,502 390,097 6,200 159 w 439 CITY OF LA QUINTA TABLE 21 Capital Asset Statistics by Function Last Five Fiscal Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Ending Ending Ending Ending Ending June 30 June 30 June 30 June 30 June 30 2006 2007 2008 2009 2010 Public works: Streets (miles) 118.40 122 127 127 127 Bikepaths (miles) 22.00 22 22 22 22 Streetlights' 73 85 85 261 265 Traffic signals 44 45.25 45.25 49 50 Traffic Signs 2,799 2,845 2,895 2,899 2,909 Bridges 12 12 12 12 12 Parks and recreation: Parks 12 12 13 13 13 Park Acreage 207 207 209 209 218 Undeveloped Park Acreage 40 40 40 40 40 Senior Center 1 1 I 1 I Museum I I 1 I I Library I I 1 I I Golf Course: Municipal golf courses 1 I 1 I I Source: City of La Quinta In Fiscal Year ending 2009 street lights at intersections were included for the first time 160 is. 440 Company Name Hartford Lexington Lloyds California Joint Powers CITY OF LA QUINTA Schedule of Insurance in Force June 30, 2010 Policy Number Coverage 72BPEEW0254 Employee Dishonesty, Forgery, Computer Fraud 20412656 All Risk Property Insurance Including Auto Physical Damage, Terrorism, Boiler & Machinery (Excluding Earthquake) 750020221-L-00 Earthquake/Flood Real & Personal Property Including Contingent Tax Interruption Comprehensive General Liability Insurance Authority California Joint Powers Insurance Authority Alliant PEC0011896301 Workers Compensation Pollution Liability TABLE22 Limits Term Premium $1,000,000 12/3/09-12/3110 $3,013 63,806,700 7/01/09 - 7/01/10 50,433 20,000,000 2/07/10-2107/11 125,951 $50 Million 7101/09 - 7/01/10 365,209 Single Limit per Occurrence 10,000,000 7/01/09 - 7/01/10 106,288 10,000,000 7/01/08 - 7/01111 19,215 161 n 441 THIS PAGE INTENTIONALLY LEFT BLANK 62 „, 442 4 aCP Qu!Arru COUNCIL/RDA MEETING DATE: October 19, 2010 ITEM TITLE: Consideration of Civic Center Campus Veterans Acknowledgement Area Applications RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: aa� BUSINESS SESSION: C CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The total cost of adding the names to the bronze plates will be approximately $1,504. This includes two additional bronze panels at $1,196 and etching at $308 (11 etching at $28 per person). There is sufficient funding in the Art in Public Places Fiscal Year 2010-2011 budget. CHARTER CITY IMPLICATIONS: None. KGROUND AND OVERVIEW: On September 18, 2001, the City Council approved the criteria for the Acknowledgment Area monuments for Veterans, Artists and Sports Figures to be located on the Civic Center Campus. The criteria for the Veteran's Acknowledgement Area are listed below: 1. 3-year resident of La Quinta (past or present); and 2. Proof of Military Service: Form DD-214 or Notice of Separation The following classifications are considered veterans: All branches of the military identified by the Department of Veteran's Affairs; reservists who have served a minimum of six (6) years; and Merchant Marines who have served on Active Duty. As of this report, eleven applications for veterans have been submitted. 01.• 443 Once the City Council approves the names of those individuals to be recognized as part of the Veteran's Acknowledgment Area, the names will be sent to an engraver to have the names etched into the bronze plates as part of the artwork. The following applications have been submitted for consideration as part of the Veteran's Acknowledgment Area: Name Branch of Service Date of Service BRYAN G. ELSNER COAST GUARD — AT2 1964-1968 RICHARD CRYTZER, JR NAVY — EN1 1987-2007 ROBERT M. COX NAVY - HMC 1987-2008 TED FASANO (DECEASED) MARINES - MAJ 1944-1965 VERL SMITH ARMY - CPL 1950-1954 MARIO I. JUAREZ ARMY — SP4 1970-1972 TOM BROWN ARMY — SP4 1964-1966 TIM R. BATTEN ARMY — SP4 1969-1970 H. DALE NELSON ARMY — SP4 1959-1962 TED W. FASANO ARMY - SGT 1967-1969 HERMAN H. GRANADOS (KIA) AIR FORCE - PVT 1940-1941 Applications and supporting materials are on file with the Community Services Department. Staff has confirmed the spelling of names, ranks, and dates with the individuals. Staff is planning a special event for November 11, 2010, Veteran's Day, at which time those listed as part of the Acknowledgment Area will be recognized, and a certificate will be issued to each of the individuals. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize the names of Veterans to be included on the Veteran's Acknowledgment Area. and authorize the expenditure of Art in Public Places funds in an amount not to exceed $1,504 to add the plates and names to the Acknowledgement Area; or 2. Approve one or more of the Veterans and authorize the expenditure of Art in Public Places funds in an amount not to exceed $1,504 to add the plates and names to the Acknowledgement Area; or 3. Do not approve one or more of the Veterans; and do not authorize the expenditure of Art in Public Places for funds in an amount not to exceed $1,504 to add the plates and names to the Acknowledgement Area; or 444 4. Provide staff with alternative direction. Respect Ily submitted, Idie "t n Community Ser ices Director Approved for submission b : Thomas P. Genovese, City Manager 445 ceitr^F.fw4" AGENDA CATEGORY: COUNCIURDA MEETING DATE: October 19, 2010 BUSINESS SESSION: ITEM TITLE: Consideration of Appointment of a Voting CONSENT CALENDAR: Delegate to the 2010 National League of Cities STUDY SESSION: Conference PUBLIC HEARING: RECOMMENDATION: Approve the selection of a voting delegate for the 2010 National League of Cities Annual Conference. FISCAL IMPLICATIONS: On September 21, 2010, the City Council approved overnight travel for Council Member Henderson to attend the conference. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Each year the League of California Cities requests the member cities to designate a voting representative and alternate who will be attending the business meeting and the annual conference. As of the writing of this staff report, only Council Member Henderson plans to attend the annual conference in Denver, Colorado, December 4, 2010 (Attachment 1). The deadline for providing this information to the National League of Cities is October 30, 2010. 19. 446 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the selection of a voting delegate for the National League of Cities Annual Conference; or 2. Do not approve the selection of a voting delegate; or 3. Provide staff with alternative direction. R%espe fully submitted, Veronica . ontecino, CMC City Cle c Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. National League of Cities letter dated August 20, 2010 447 To strengthen find promote cities as centers of opportunity, leadership, and governance. QWQ Nalbnal League of Cities 1301 Pennsylvania Ave.. N.W. Washington, D.C. 20004-1763 202-626-3000 Fax: 202-626-3043 www.nlc.org 2010 Officals Resident Ronald O. Loverioge Mayor Riverside, California First Vice President James E. Mitchell, Jr. Councl Member Charlotte. North Carolina Second Vice Resident Lester J. 'Les Henke Mayor Willmar. Minnesota Immed rte Past President James C. Hunt Councllmember Clarksburg. West Virginia Executive Director Donald J. Borut August 20, 2010 Ms. Veronica Montecino City Clerk City of La Quinta PO Box 1504 La Quinta, CA 92247-1504 Dear Ms. Montecino: ATTACHMENT RECEIVED 2010 SEP 1 FM 3 18 CITY OF LA QUINTA CITY CLERK'S OFFICE The National League of Cities (NLC) Annual Business Meeting will be held on Saturday, December 4, 2010, at the conclusion of the Congress of Cities and Exposition in Denver, CO. As a direct member city, your city is entitled to vote at this meeting. Based on the population as of the 2000 Census, each member city casts between one and twenty votes. The number of votes for each population range can be found on the table on the reverse of the credentials form. To be eligible to cast a city's vote, a voting delegate and alternate must be officially designated by the city using the enclosed credentials form. This form will be forwarded to NLC Credentials Committee. NLC bylaws expressly prohibit voting by proxy. City elected officials should be made aware of this request so that decisions can be made as to who will be the voting delegate and alternate(s). At the Congress of Cities, the voting delegate must pick up the city's voting card at the Credentials Booth before the Annual Business Meeting and must be present at the Annual Business Meeting to cast the city's vote. The Credentials Booth will be open during scheduled times throughout the Congress of Cities. Please return the completed form to NLC by fax 202-626-3109 on or before October 30, 2010. If you have any questions, please contact Tata Sidibe, sidibe@nlc.org or 202-626-3188 or Mae Davis, mdavis@nlc.org, 202-626-3150. Thank you, Donald J. Borut Executive Director Pms Pia,Mgl0.' JMn WStalmo, Jr.. Mwor. Neu rvwen. con -Ilcut. Brim J. aNNo, councilman, PM1IMxIGrrhio, Psnruylvorvo Wrecf UN. z Atltllxn, Jr.. Cmrialmembac Baron F•Mge. L DVAO Bear, Mwor. Nenmare. WmFltgion • GedlrsY C BBckMM, EsecutNe Grecrw. Mavccbusotte M dldpdf Aw .ion M 1Aagwel BtDw. Commm ,, Lo,, mW, ". • CMd. / Atlemran, Now Haven, Connedt1W • MU. G. •Bill' Brooks. NbYw. EBIIB I9e, Flwirla • KervrWN N. Mock, Fxe 0u Dlrecro'. UrU Leojue of Chas and ioun • lM BymO.lr., Mwor. Pro,ad C< Gory W. CaMPWL CfW LY odb to M or, FoR SrtJm. AManas • Slrerl CgKrIM. Cwrclbnembar. AAlrgrcn. term • Nmry 6. CaKr, CwncR Member, CTMofra, NeRM1 Cmdlno • Bratl Ctl CaNartlala.IIIMs • 5mtlw CWn-Roy, Ca1c Memrxr, Ml —Pofb. Mlnnomfa • JMn F. Cook, Ma/ar, El Paso, iexa • MUtlreC C. Cnvnp. C-urc l Na9tlenr, NewaN. Nov Jerry • Joe DaW; A.., Mrwwkee. w+mrttin •Gretchen Dr fxfll, Mwor, SONno, Mcrgan • Wiry G. Flmg. bde olve Dlrecbr. IMdd,, Mud,,, of Leoaue • Dm FWo]o. CwMlrren hor, Caml>DeK CdlbrNa • Jdm 0. G ECecNlve g2cfor, GennY,,o- Lemue or C 1,,, aMunicpoflles •POW M. GreNunLd , Cwndlmemtsr, Centavlllo. a,. • MXWn Nola-iem/Ndamwrn aliage, nazi, GeaDb • DarhrW I!r Honklrq Council Memher, T,o octl, atria • T.W 0, H.. ember Moop. T Mmeslota. COIGBOWrd l- Ed � N.rve Director, aAy9udPPl Mur'k'Pd Leapua • W. L—y. CwmJl Memb¢r, Cauru^Jlmernbor. Moso, Arizona Greg Lemke, pe. Arizona ienresee • Mkhoel MCCauxf, Executive grecrog League of Oregon Cltles • Jomee r M111-1 ExeoWNe erector. Leoaue of Mlnrie;azo Cttles •Mork Mlrclrell, C=f. Umber, Kam Nafx,o., Mayor, Cdawal. Ida d • RdNallnsky, Councilmember. Cdlrn, Texas • Laum W. F`dd e", Councilmembec Wilmilgton, NoRh Carding • Rmtlall W. B. PUMA, Council Member. Cdomr 0 0 w —iWfn Lu z�� z 0 A z N O N to CO L N O E r N O V N W J Z O N .O. da K Y W ma N YN N OIL J 'O O Z Oo w Y E Y > OF 0.0 N a c~ d in E Ede N L � L V } Q ZLU jZ U F 22 p LL a N N O cc 1` > o > OZLL O 7 W O 'NO Y C. O N N N y O C N 16 C cc 30 E O N Cj i Y Q Y (Q U a) Y cc Q Y .act Q ,� o So ,o A O N N 76 c CL c am Coama1Oi c 0) N a co :. '>, d 0 -p v V OFN N L T+O M M N Y O W d C> L p) N N Q w a4;a 00 a U > > m D H [J rn C m C d O �aC > 0 camp � 6 d00 0 0 o 0 CD r Y O O r Q N T Cl) t F- U N w a w J W 0 (7 z O w a Z in ul a W J w G z z O w cc Fu J a N w h r w Z Fu: w r O N Z LA O y {i N LU Wa to y u0 Op m W U o P OLu wi) rLr �p .Op OWn La X m LL a y LL a a F- 00 VF h to Z YF F a LUa a 449 NATIONAL LEAGUE of CITIES @� NATIONAL LEAGUE OF CITIES 2010 CONGRESS OF CITIES DENVER,COLORADO Number of Votes — Annual Business Meeting Direct Member Cities Article IV, Section 2 of the National League of Cities bylaws specifies the number of votes that each NLC direct member city is entitled to cast at The Annual Business Meeting at the Congress of Cities. Member cities are required by the bylaws to cast unanimous votes. CITY POPULATION (per 2000 Census) NUMBER OF VOTES Under 50,000 1 vote 50,000 — 99,999 2 votes 100,000—199,999 4 votes 200,000 — 299,999 6 votes 300,000 — 399,999 8 votes 400,000 — 499,999 10 votes 500,000 — 599,999 12 votes 600,000 — 699,999 14 votes 700,000 — 799,999 16 votes 800,000 — 899,999 18 votes 900,000 and above 20 votes 450 T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: October 19, 2010 ITEM TITLE: Discussion of the Highway 111 Corridor Landscape Design Guidelines RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Receive a presentation and discuss the Highway 111 Corridor Landscape Design Guidelines. BACKGROUND AND OVERVIEW: In 1997, the City established design guidelines to assist with the design of parkway landscaping along the Highway 111 corridor. The guidelines were created in an effort to provide consistency and continuity in landscaping design while also ensuring that such guidelines would not stifle design creativity. Several projects along the corridor were designed and developed in accordance with the guidelines (i.e. Washington Park, Centre at La Quinta and Pavilions). The guidelines also focused upon water efficiency, minimizing nuisance water, creating community identity, providing seasonal color and minimizing maintenance requirements. Highway 111 serves as one of the City's primary "gateway" corridor and serves as the City's "core" for commercial development. Within the City of La Quinta, Highway 111 extends from the bridge at the City of La Quinta/Indian Wells boundary to Jefferson Street (approximately 2.5 miles)• Caltrans relinquished its interests on Highway 111 within the City of La Quinta in December 2007. The City now has the opportunity to update its' Highway 111 guidelines in order to create a sense of place which identifies the City's unique character. As part of the capital improvement program to complete landscaping in the Highway 111 median islands, it was determined appropriate to revisit the existing design guidelines. The primary objectives were similar to what was identified in 1997, with 451 emphasis upon water efficiency consistent with the current Coachella Valley Water District (CVWD) and City standards, seasonal color, establishing identifiable character representative of La Quinta, minimizing maintenance requirements and improving views of scenic vistas and commercial establishments. Attached for the City Council's consideration is the Highway 111 Corridor Landscape Design Guidelines (Attachment 1). These design standards are intended to serve as a template for Highway 111 landscape development, as well as, the future rehabilitation of existing parkway planting that front along the highway. The median island design included in these proposed standards will create a built environment in the Highway 111 corridor for property owners to refer to when they initially prepare or propose to modify the parkway and median improvements. With the approval of the proposed design guidelines the City could have a unique, recognizable landscape identity which is not yet evident on Highway 111. The objectives of the guidelines are as follows: 1. Create a unique landscape identity for the Highway 111 corridor which will differentiate it from other desert cities through the use of iconic "La Quinta" plants, as well as with seasonally flowering trees and shrubs that will be unique to La Quinta. This unique identity could include: a. Pockets of Italian Cypress trees and seasonally flowering shrubs that mimic the La Quinta Hotel (which is the most iconic La Quinta landscape). b. Citrus trees and Date Palms, which are reflective of La Quinta's agricultural heritage. c. New entry monuments, way -finding signage and pedestrian oriented lighting which characterize the California Mission Style architecture prevalent throughout the city. 2. Reduce water consumption while maintaining a sophisticated landscape theme. 3. Prohibit or significantly reduce the use of turf in new construction and encourage removal of turf during landscape renovations. 4. Create a recognizable landscape hierarchy which clearly identifies the primary Highway 111 intersections at Washington Street, Adams Street, Dune Palms Road and Jefferson Street over other signalized intersections. 5. Create a way finding sign program which facilitates locating major shopping venues and attractions. 452 6. Minimize maintenance requirements and provide a set of written guidelines for maintenance of plantings, with the goal of retaining and emphasizing the resort character of La Quinta. 7. Retain existing landscape character and forms where practical. 8. Emphasize that tree plantings at their mature size and location will have precedence over individual building signage. It is understood that monument and way -finding signs are to serve as the primary commercial. identification as viewed from Highway 111. 9. Maintains scenic vistas as well as visibility of shopping centers and individual businesses. Specific to objectives 1, 5 and 8, the design guidelines have focused upon the balance of creating a unique identity for the corridor that is representative of La Quinta while also considering the ability for those visiting the city's commercial core to visually connect with the shopping centers and anchor tenants lining the corridor. Following the study session, the next step in the process will include development of detailed landscaping plans, which will take into consideration the need for visual recognition and way -finding along the corridor. If the City Council chooses to fully implement the Highway 1 1 1 Corridor Landscape Design Guidelines, the costs associated with doing so would affect both public and private improvements within the streetscape. In conjunction with new entitlements or as property owners pursue rehabilitation of their parkway landscaping it is anticipated that these design standards would by used. The cost to convert the existing landscape to meet the intent of the suggested design guidelines is estimated at approximately $20 to $25 per square foot. It is important to note that the design guidelines do not recommend removing and replacing all of the parkway landscape but instead suggest enhancing the existing landscape by adding the unique La Quinta landscape identity features. The impact on the public side would include the rehabilitation of the existing median island landscape, installation of new landscape within the median islands between Adams Street and Jefferson Street, and rehabilitation and enhancement of the landscape and crosswalks at each of the major intersections. The cost to rehabilitate and enhance the existing median island landscape and the landscape and crosswalks at each of the major intersections is estimated to be approximately $25 to $50 per square foot. As with the suggested parkway enhancements, the guidelines do not suggest removing and replacing all of the existing features. Prior to this effort, the City has not identified improvements to the medians with existing landscape, new way -finding signage, entry sign modifications, or the 433 intersections as future CIP improvement projects. If the City Council chooses to implement the guidelines, each of these segments will require additional scoping, careful design construction and prioritization for funding if and when funding may become available. The median island landscape improvements between Adams Street and Jefferson Street are currently identified and approved for funding within the City's adopted CIP. Funding is available in the amount of $1,321,624 for this work. The available funding is budgeted to come from the Transportation DIF for the purpose of installing landscape, irrigation and lighting improvements. Using the design guidelines as the basis for the design of these items, the estimated cost is estimated at approximately $1,000,000. In addition to the installation of the improvements, the City annual operating costs to maintain the improvements are estimated at approximately $6,000 per year. These overall objectives, along with concepts for the median island landscape and lighting enhancements between Adams Street and Jefferson Street and enhancement opportunities adjacent to the City's auto dealerships, will be discussed in more detail at the study session. Respectfully submitted, 'TTgothy R. o ss P.E. Public Works Direc or/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Highway 111 Corridor Landscape Design Guidelines 454 ATTACHMENT1 HIGHWAY 111 CORRIDOR LANDSCAPE DESIGN GUIDELINES Prepared for CITY OF LA QUINTA Preliminary Draft: 9117110 Prepared by: RGA LANDSCAPE ARCHITECTS, INC. 74020 Alessandro, Suite E Palm Desert, CA 92260 (760)568-3624 (760)773-5615 Fax www.rga-pd.com Highway 111 Landscape Design Guidelines 455 H EXECUTIVE SUMMARY The new Highway 111 landscape design guidelines were created to address several primary issues. 1. Create a unique identifiable character for La Quinta 2. Reduce water consumption by eliminating turf and introducing a palette of low water use trees and shrubs. 3. Provide an easily maintainable landscape that allows for view corridors into adjacent retail / commercial developments. 4. Provide a plan for landscape "enhancement' that has an emphasis on retaining existing trees and shrubs that are well maintained. Though working with City staff we have developed a set of guidelines that will meet these primary objectives, as well as the additional objectives described in the guidelines. We presented plans and met with staff on 12/16/09, 1/15/10, 2/5/10, 5/19/10, 7/29/10, and 9/2/10 to review progress. Subject to comments received in those meetings and subsequent email follow up we have prepared the following guidelines for review and approval. Highway 111 Landscape Design Guidelines 457 HIGHWAY 111 LANDSCAPE DESIGN GUIDELINES TABLE OF CONTENTS PAGE 1 OBJECTIVES PAGE 2 PLANT PALETTE NARRATIVE PAGE 3 PLANT PALETTE PAGE 4 PLANT PHOTOS PAGE 5 SCHEMATIC PLAN NARRATIVE PAGE 6 OVERALL SCHEMATIC PLAN PAGE 7 CONCEPTUAL MEDIAN ISLAND - PLAN VIEW PAGE 8 CONCEPTUAL MEDIAN ISLAND - PHOTO SIMULATION PAGE 9 PARKWAY RE -DESIGN - PHOTO SIMULATION PAGE 10 PARKWAY RE -DESIGN - CROSS SECTION PAGE 11 PRIMARY CORNER TREATMENT; PLAN PAGE 12 REVISED ENTRY MONUMENT- PHOTO SIMULATION PAGE 13 PROPOSED WAYFINDING SIGNAGE - CONCEPT & SIMULATION PAGE 14 LIGHTING NARRATIVE PAGE 15-18 LIGHTING SPECIFICATIONS PAGE 19 PARKWAY LIGHTING PHOTO SIMULATIONS PAGE 20 PROPOSED ICON POTS - CONCEPT & SIMULATION PAGE 21 LANDSCAPE MAINTENANCE NARRATIVE PAGE 22-38 LANDSCAPE MAINTENANCE STANDARDS Highway 111 Landscape Design Guidelines OBJECTIVES These design guidelines are intended to serve as a template for Highway 111 landscape development as well as the rehabilitation of existing landscapes that front along the Highway in La Quinta. The median island design included in these design guidelines will create a built environment in the Highway 111 corridor for property owners to refer to when they prepare their parkway improvements. La Quinta has a unique, recognizable landscape identity which is not yet evident on Highway 111. The existing "core' La Quinta landscape theme will be introduced into the Highway 111 corridor through these objectives: 1. Create a unique landscape identity for the Highway 111 corridor which will differentiate it from other desert cities through the use of iconic "La Quinta" plants, as well as with seasonally flowering trees and shrubs that will be unique to La Quinta. This unique identity will include: a. Pockets of Italian Cypress and seasonally flowering shrubs which borrow from the La Quinta Hotel (which is the most iconic La Quinta landscape). b. Citrus and Date Palms, which are reflective of La Quinta's agricultural heritage. c. New entry monuments, wayfinding signage and lighting which characterize the California Mission style architecture prevalent throughout the city. 2. Reduce water consumption while maintaining a sophisticated landscape theme. 3. Prohibit or significantly reduce the use of turf in new construction and encourage removal of turf in landscape renovations. 4. Create a recognizable landscape hierarchy which clearly identifies the primary Highway 111 intersections at Washington Street, Adams Street, Dune Palms Road and Jefferson Street over other signalized intersections. 5. Create a wayfinding sign program which facilitates locating major shopping venues and attractions. 6. Minimize maintenance requirements and provide a set of written guidelines for maintenance of plantings, with the goal of retaining and emphasizing the resort character of La Quinta. 7. Retain existing landscape character and forms where practical. 8. Emphasize that tree plantings at their mature size and location will have precedence over individual building signage. It is understood that monument and wayfinding signs are to serve as the primary commercial identification as viewed from Highway 111. Highway 111 Landscape Design Guidelines PLANT PALETTE This plant palette is an integral element of the La Quinta Highway 111 image. By using the plants listed in the palette, a consistent resort quality character will be emphasized. It is, therefore, very important that all new plants to be installed along Highway 111 be selected from this palette. The deciduous trees on the plant palette are to be used within planting designs so that they are located in the midst of evergreen trees and shrubs which flower while the deciduous tree is defoliated. Plant substitutions will not be allowed without written approval from the City. Highway 111 Landscape Design Guidelines FA CITY OF LA QUINTA HIGHWAY 111 PLANT PALETTE ' '.Nfr :v,'y..�.4v .n-". :NBOTANM,AL RWME ''"COMMON NAME.x a Y.,SQE�`C 0 `4 CSTANDARDSIHT. SRENi.W "k.. REMpRX4 TREES: CITRUS CITRUS 24'BOX 1'CALIf HT 2DXW CHITALPA TASKENTENSUS PINK DAWN' CHITALPA PIN K DAWN 24-BOX 1M-CAL I BHT 3DX30 STANDARD CHILOPSS'ARTS SEEDLESS OR' AU DESERT AMETHYST DESERT WILLOW HYBRI DS 24-BOX 125-CAL IT HT 25'%25 MULTI LAGERSTROEMM INDICA CRAPE MYRTLE 24"BOX T'CAL 29%2P 6T HT MULTI OR AID HT STANDARD PARKINSONIA'DESERT MUSEUM' OR'AZTTHORNLES5' PALO VERDE HYBRIDS 24'BOX VCAL I T Hi 3DX30 MULTI PARKINSONIA PRAECOX SONORAN PALO VERDE 24'BOX 1'CALIT HT 30Xw MULTIILOW BRANCH STANDARD TABEBUTA CHRYSANTHA OR IMPETIGINOSA PINK OR YELLOW AMAPA 24'BOX 1.25-CAL IB HT 211XX STANDARD PALMS: BUTIA CANTATA PINDO PALM 24-BOX 24'BTH MIN 10X 1U 24-STH MIN BRAHEA ARMATA MEACAN BLUE PAW 24-BOX 2T SIR MIN 5-15ASAD 24-BTH MIN CHAMAEROPS HUMUS MEDITERRANEAN FAN PAW 24-BOX 3-4 CLUMP 529 A 5-15' MULTI PHOENIX DACTYLIFERA DATE PAW 20-WNITS 40X16 SHOVEL CUR WASHINGTONIA FILIFERA CALIFORNIA FAN PAW S-16'HTS WX15' SKINNED WASHINGTONIA ROSUSTA MEXICAN FAN PAW 616'HTS IMIX19 SKINNED ACCENT PLANTS: AGAVE SPECIES AGAVE SISGAL 3bA CUPRESSUS S.'STRICTA' PAUANCYPRESS 15 GAL-24' 15GAU67'HT 24Y&lV HT MAX 113 OF TOTAL TO BE 15 GALLON DASYLIRION WHEELERI DESERTSPOON 5-15GAL I 5'XS ECHINOCACTUSGRUSONII GOLDEN BARREL CACTUS 12-18'DIA D%Y FOUOUIERIA SPELENDENS OCOTILLO 6'HT 10CANE MIN OPJNTIA BASILARIS BEAVER TAIL CACTUS 2'HT 10PADMIN 2'X6 SHRUBS: CAESALPINIA PULCHERRIMA RED BIRD OF PARADISE 5GAL 610'ASIa CALLIANDRA CALIFORNICA RAJA FAIRY DUSTER 5GAL 4A'A 5' CASSIA SPECIES SENNA SGAL AS 10' CHAMEIAUCIUM SPECIES WAX FLOWER SGAL C. U. DANCING QUEEN- LAVENDER AND PINK DANCINGOUEEN 5GAL 6'%6 C. CIUATUM'SCADDAN'-WHITE SCADDAN SGAL 3'X4' C.MYSNeETSIXTEEN-REDANDWHITE SWEETSIXTEEN 5GAL 56'X 5-6' DALEA PULCHRA INDIGO BUSH 5GAL EREMOPtlILA SPECIES EMU BUSH E VALENTINE VALENTINE 5GAL 4'XA5 E. WINTER GOLD WINTER GOLD 5GAL 4-51X 6' E. SUMMERTIME BLUE SUMMERTIME BLUE 5GAL 6H66' E PINK BEAUTY PINKBEAUTY 5GAL &8'X" DAUEA SPECIES DALEA D. SIERRAGOLD SIERRAGOLD 5GAL 8'43' D. FRUTESCENS BLACK DALEA 5GAL 4'n5' HESPERAOLE PARVIFLORA' RED YUCCA 5GAL 443' JUSTICIACAUFORNICA CHUPAROSA 5GAL 6AIT LAVENDUTA SPECIES LAVENDER L STOECHAS SPANISH LAVENDER SPANISH LAVENDER 5G41 343' L DENTATA FRENCH LAVENDER FRENCH LAVENDER SGAL T.T LEUCOPHYLUUM SPECIES TEXAS RANGER L ZYGORHYLLUM CIMARRON CIMARRON 5GAL 3'x3' L. THUNDERCLOUD THUNDERCLOUD SGAL 3'x3' L LYNN5 LEGACY LYNN'S LEGACY SGAL L. LAEVIGATUM CHIHUHAN SAGE 5GAL 4'4S' RO.SEMARINUSOFFICINAUS ROSEMARY TUSCAN' 5GAL 1B'X34Y SALVIA SPECIES SALVIA S. LEUCANTHA MEXICAN SAGE 5GAL 4'R4' S. CLEVEIANDII CLEVEIAND SAGE 5GAL 4'a4' S GREGGII AUTUMNSAGE I 5GA1- 3'v3' INERT MATERIAL: PAW SPRINGS GOLD FINES MINIMUM Y THICK, WETTED AND COMPACTED ANGULAR GRANITE BOULDERS PERMEON STAINED PRIOR TO INSTALLATION AND SET INTO GRADE CONCRETE MOWSTRIP 6" WIDE BY 4- DEEP. COLOR-CONOITONED CONCRETE BY L.M. SCHOFIELD- COLOR TO BE SELECTED BY CITY OF IA OUINTA 461 w rn C a m O 8 u� $ o s � Q � g O �2 c s G o e o a ,v_ 9 O O L O no s CS = �` y QW o a� _o N N 8 \JI/ ca C (f d r E 2 -Wi �1 T �Q lJ 46. OVERALL SCHEMATIC PLAN AND ENLARGEMENTS The following plan provides an overall view of Highway 111 in La Quinta and also acts as a reference map for the more detailed illustrations included in these guidelines. The plan indicates the location of primary intersections and wayfinding signage and establishes the extent of the medians and parkways covered by the guidelines. The enlargements referenced on the plan include: • Conceptual median island, plan view and photo simulation • Parkway redesign, photosimulation and cross section • Primary corner treatment, plan view • City entry monument, redesign, photosimulation and cross section • Proposed wayfinding signage and photosimulation • Parkway lighting and day and night photosimulations Highway 111 Landscape Design rJ 463 !� |i q� m�it e e, ƒ i a��.... .:vim ]]||Is�;�� | | + a- 00 l��|) - . ; : - - 2 .....,.... ,l,,., ,! - | ` 5 ,0 !!, !•. § ! / || !�|| |WWI 465 k k 0 0 a R 467 468 8 0 A IMS M ' • UV P vi ff�m�I 470 :) N -0-0 471 LIGHTING NARRATIVE The lighting included with these guidelines is for accent plant material and to provide illumination of sidewalks, wayfinding and entry signs. This lighting is low maintenance, energy conserving and in accord with the dark sky ordinance. There are two types of lights included in these guidelines: A. Accent Lights Accent lights are installed flush with grade and include a half shield to control glare. Accent lights are for illumination of selected plant material, such as palms and specimen plants and signage. Accent lights shall be Kim "Light Vault" LTV71 (see attached specification sheets). Two lights per palm and canopy tree; one per accent. B. Pole Mounted Lights Pole lights are intended to illuminate walkways. The lights are 12 feet tall, as measured from grade to the top of the lamp fixture. Pole lights shall be Sternberg E35OLED fixtures post -mounted, with one fixture per post. Each fixture shall have an output of 1970 lumens and 34 watts with a frosted lens (see attached specification sheets). Spacing should be 50' o.c., alternate sides of walk. Highway 111 Landscape Design Guidelines 14 472 lam UGHTING Type: Job: Fixture Catalog number: Ix( Mode Qvim"amda.Wed with fi ore Specifications Lens Ring: Cast bronze with natural finish. (Opitional brushed stainless steel lens ring is also available.) light captive 5/roe blackened stainless steel hex -socket cap screws. Lens: Tempered clear soda lime, 3/is thick,, flush with lens ring, slightly crowned. Lens Gasket One-piece molded siliLx)w, U-c'hannel wraps completely around lens Flange. Composite Housing: High temperature, compression molded fiberglass impregnated, 3/e' min. wall composite. Mircoal gray. No top lip to trap dirt and moisture. Molded -in solid brass knurled inserts to receive socket base screen, Separate driver and splice compartments, individual cast aluminum internal covers, with silicone gaskets. Two 3/1 NPT in bottom, 24 cu. in. splice area. Body and driver modules epoxy handed. Optical System: 18 LED emitters configured in a circular array, mounted on )rake providing s15' vertical adjustment and 3400 horizontal rotation, locking screws. Available in "Cool White" (approx. 50(X)+K). LED Driver. 2 electronic drivers, rated 12 watt and it watt. Available in 120V input. -400P. starting temperature. All drivers are Underwriters La 1loratorits recognized. Wiring: Anti -siphon harrier on wiring to and from splice compartment. All components wire linked for ground, quick -disconnect for removal of optical system. Distribution: Sp ccify "SP" for spot disiributon.; specify 'Ni"' for narrow food distribution. 9' mn i([�/\:zxemmi� 0�+i./ 340° Optical Adjustment uueRutorcK�rt (2) 3W NPT 2-- isamm,L o• piA raa>mm, v�a4lw ugo Lightvault" LW71 120 / 277 Volt Composite Housing / 18 wattLED revision 813/09 • Itv7l.pdf Approvals: Fixture Options: OrMed sryIwow.,. Imm 6*terse I Date: w sow z Page: 1 of 3 ORDERING INFORMATION Fixture Mode O LTV71SP 118LED120 O LTV71SP 118LED277 Fixture Mode O LM1NF 118LED720 ❑ LTV7INF 118LED277 19 LED 277 T T'r=_, Lamp Watts Lamp Type Line Volts LED , Light Eq,,n.g OK.' Wattage I Max Amps 18W / .2 18W / .09 Wattage / Max Amps 18W / .2 18W / .09 18 Emitters LED 18 Watt Listings and Ratings UL cUL 1598' IP66 Rated 75C Ambient 'suitable for wet kwations KIM LIGKt:W RESEP c5 THE PIGtn TO CHANGE :,FECIF.CP'IP^t^..:'TIOVT NDr'CE 02009 KIM LIGHTING • PO. BOX 60000. CITY OF INDUSTRY, CA 91716.0080 - TEL: 6261560 5666 • FAX', 62snS9.2695 5617609215 473 15 k1 :, L m.IfI.L_ Lightvault" L1W1 120 / 277 Volt Composite Housing / 18 watt LED revision 83/09 • hv71.p(If Type: Job: Page: 2 of 3 17 Optional Features Brushed Stainless One-piece standard brushed stainless steel replaces Steel Lens Ring standard lens ring. Includes glass lens gasket and mounting Cat. No. ❑ SS60 screws. 9; r , r) ❑ SS60 (Assetldkidi May be ordered separately. To order assembled with fixture, add ❑ No Option to fixture Cat. No. - Example: LTV71hodxvoouacdSS60 Half Shield Lens ring for directional glare control toward the viewer. One- Cat. No. CJ HS50 piece cast bronze, replaces standard lens ring. includes glass❑HS60 (Assembled) lens gasket and mounting screws.ge Q630 No Option 3'h' 1551 rRnl t Rock Guard Lens ring for lens protection in vandal prone areas. Cat. No. ❑ RG60 One-piece cast bronze, replaces standard lens ring. Includes ❑ RG60 (AssembltxQ glass lens gasket and mounting screws. Cl No Option May be ordered separately. To order assembled with fixture, add 9. ola to fixture Cat No. - Example: LTV71112Q RGSO. Replaces standard lens ring. t 3/4' � t 115m 1'— Trim Ring For flush mounting of fixture in concrete pad or paving. Brass Cat. No. ❑ TR50 ring clamps to housing with stainless steel screw. (\\ 0 No Option /1) 9Y<' mn 4— ?)1um1 Photocell Sensor Built-in photocell sensor is mounted in the center of the LED board. Consult factory for environment Cat. No. ❑ A-PC2 limitations and operation settings. ❑ No Option NOTE: Available for LED model LTV71I120. Colored LEDs Consult factory for color options. 9 2009 NIM Lt0HnNG - P.O. BOX 60000, CITY OF INDUSTRY, CA 917160000 -TEL: 626566-5666 -FAX: 6264169,2695 56170C9215 474 16 Lightvault" LTWI 120 / 277 Volt Composite Housing / 18 watt LED revision 193/09 - IN71.Pdf Type: Job: Page: 3 of 3 Optional Features Colored Leases Molded colored glass fin, replaces standard clear glass tens in fixture. Cat. No. (See right) (See color samples on page 25 of Lightvault catalog.) ❑ No Option May be used in combination with HL hex cell Louvers, SL spread or PL prismatic lenses. Cat. No. Color Description ❑RT50 Rose Warms metal halide color. Deepens high pressure sodium color to pink/orange. DAM50 Amber Warms metal halide color. Deepens high pressure sodium color to yellow/orange. * 111350 Red Deep color accent. Best used with high pressure sodium lamps. ❑ BF60 Blue Deep color accent. Best used with metal halide lamps. GR60 Green Deep color accent. Blue shift with metal halide lamps. Yellow shift with high pressure sodium lamps. Lens Accessories Cat. No. (See right) 0 No Option HL - Hex Cell Louver. Constructed of hex cell aluminum louvers with a cell dimension of "A" W x '/4" D, producing a 45" cutoff angle, mounted in a circular frame, finish in baked high -heat Flat black. May be used in combination with colored lenses. Inserts behind lens into lens gasket. Not for use in combination with SL spread or PL prismatic lenses. Cat. No. ❑HL60 Hex Cell Louver PL - Prismatic Lens: Softens lamp distribution. Best with flood lamps. Inserts behind lens into lens gasket. Not for use in combination with HL60 louver. Cat. No. PL50 Prismatic Lens SL - Spread Lens: Creates an oval beam pattern. Best with spot lamps. Inserts behind lens into lens gasket. Not for use in combination with HL60 louver. Cat. No. SL50 Spread Lens 02009 NIM LIGHTING - PO, BOX 6008D, CITY OF INDUSTRY. CA 917164080 • TEL: 626l98&6666 • FAX: 626n69.2695 5617609215 475 17 18.7.53 ,S.TERNBEPG Architectural Luminaires LUMINAIRE DESIGN • The luminaire shall be a medium scale, architectural design fixture provided with LED light sources and roof mounted, down -lighting optics. • The luminaire shall be 17"diameter and 261n" overall height. • The luminaire shall be supplied with line -ground, lint -neutral and neutral -ground electrical surge protec- tion in accordance with IEEE/ANSI C62.41.2 guidelines. • The luminaire shall be U.L.or E.T.L. listed in U.S. and Canada. • The E350 is available with or without Flat or sag lens. • The F..360 is offered with a clear or frosted acrylic, tapered cylindrical body lens. POST FITTER • The fitter shall be heavy wall, cast aluminum for high tensile strength. • The titter shall have an inside diameter opening sized to tit a 3" round pole or tenon. • The fitter shall secure to the pole or tenon with set- screws. DRIVER • The LED driver shall be securely mounted inside the fixture roof for optimized driver performance and longevity. • The LED driver shall be supplied with a quick -dis- connect electrical connector on the power supply, pro- viding easy power connections and fixture installation. 35OLED E36OLEDFA LIGHT SOURCES • The Ituninaire shall use high output, high brightness LEDs. • The LEDs shall be mounted in arrays, on printed circuit boards designed to maximize heat transfer to the heat sink surface. • The LEDs shall be attached to the printed circuit board with not less than 90% pure silver to insure optimal electrical and thermal conductivity. • The LEDs and printed circuit boards shall be protected from moisture and corrosion by a conformal coating of I to 3 mils. • The LEDs and printed circuit board construction shall be environmentally friendly and 100% recyclable. They shall not contain lead, mercury or any other hazardous substances and shall be RoHS compliant. • The LED life rating data shall be determined in accordance with IESNA LM-80-08. usr NO. OPTICS E35DIE300 LEDEURD The luminaire shall be provided with individual acrylic refractor, type optics applied to SERIES each LED. OplanM Diauso Lens Avallable LED Rod Mounted opt" Open eodj PW 0 Ann Fater 3' Sip Fit LED Roof Mounted opap Floe of clew ao0/ Lem volt U Aim Fttw 3'Sp Fit 476 18 « , ..,� .. �... � IRV FEE a ° L = NO�o�a`c °c3�rn00 c = C °' C m O N � °(L)30302 O) O 0-0 O `r O J o V —oa��rns 0 U O 'C °) ui = o Q o- E •� O N O v •L O e V C w n v m o e= �o 0 y 3 N`O a0— °d - cccE � 0 jL=-O O Uu U= Q 0° T ° O 0 N N t ��T��V U �� o CL0 CL ME c*`j 1478 LANDSCAPE / MAINTENANCE NARRATIVE Good landscape maintenance is essential to the integrity of the resort character of Highway 111. These landscape maintenance guidelines will keep the irrigation system functioning efficiently, the plant material properly pruned, the view corridor free from debris and, most importantly, keep the resort quality of the landscape intact. Part of the resort quality in the landscape is the selective use of shrub masses. The shrubs located in the median islands are not to be hedged, and should not be trimmed with power hedge trimmers. Shrub masses located in the parkways will not be hedged unless that was the original design intent. Shrubs which are not part of a hedge will not be trimmed with power hedge trimmers, nor will they be trimmed into geometric shapes, as the intent of the landscape theme is to maintain the natural form of shrubs and ground cover. Highway 111 Landscape Design Guidelines 2 479 MAINTENANCE STANDARDS 1.01 PART 1 -GENERAL This section describes parameters for permanent maintenance of the landscape. Insurance Licenses, Permits The Landscape Maintenance Contractor shall possess all insurance, licenses and permits required to perform the landscape maintenance. A. Licensing Requirements In accordance with Division II, Chapter 9 of the Business and Professions Code of the State of California, providing for the licensing of contractors, the Contractor shall possess a valid C-27 landscape maintenance license or Class A Contractor's license. In addition, the Contractor shall possess a valid chemical applicator's license to include pest control or must subcontract to a licensed contractor. 1.02 SCOPE OF WORK These specifications establish the standard for maintenance of the landscaping along the Highway 111 corridor in the City of La Quinta. The Contractor shall furnish all labor, equipment, materials, tools, services and special skills required to perform the landscape maintenance as set forth in these specifications and in keeping with the highest standard of quality and performance. Maintenance of these areas shall include maintenance of plant materials and irrigation system. Maintenance of plant materials shall include, but is not limited to, mowing, trimming and edging, pruning, fertilization, aeration, weed control, cultivation, pest control, tree surgery, thatching and plant replacement. It is the intent of these specifications to provide plant material maintenance methods to keep the site in a state of growth and repair. Irrigation maintenance shall include system operation adjustment and all necessary repairs needed to keep system operation at peak efficiency. A. Emergency Numbers The Contractor shall provide to the City, at all times throughout the duration of their contract, emergency telephone numbers which can be called for emergency conditions at any time that the Contractor's representatives are not immediately available at the job site. An alternative number shall be provided in case no answer is received at the first number. The emergency number shall be used to contact a responsible representative of the Contractor who can take the necessary action required to alleviate an emergency condition which threatens to cause damage to any property. PART 2 - EXECUTION 2.01 TURF GRASS AREAS (Where they occur) A. Mowing Mowing of lawn areas shall be done once a week, except when weather precludes mowing. Bermuda grass shall be mowed at a cutting height of 3/4" - 1". Rye grass shall be mowed at a cutting height of 1-1/2" - 2". Highway 111 Landscape Design Guidelines 480 A power driven rotary mower with a grass catcher attached to remove clippings shall be used to mow turf. Blades shall be kept sharp at all times. B. Edging and Trimming Edging shall be accomplished with a power edger each time the turf is mowed. Clippings shall either be vacuumed or blown off walks. The turf around tree wells, sprinkler heads and other objects shall be trimmed by hand clippers or a power weedeater. (Contractor to provide weedeater guard on all trees when weedeaters are used.) Chemicals may be used for this purpose only with the approval of the City Maintenance Engineer. C. Aerification Turf grass shall be aerified once a year during the first week of August, one week prior to fertilization. Aerate all turf areas, removing 1/2'W" cores of sod with an aerator machine at a maximum of 6" spacing. Any areas that show excessive compaction shall receive additional treatment as required to alleviate this condition and allow for proper water penetration and minimal runoff. At the discretion of the Contractor, the cores may either be dragged to break them up or removed. D. Fertilization Apply fertilizers as indicated in Fertilization Section 2.05 of these specifications. E. Watering A regular deep watering program shall be accomplished to give the best results. The established turf should not be kept wet but should dry out somewhat between waterings. Allow lawns to dry before mowing. F. Thatching (only if not overseeding) Thatch all Bermuda lawns once a year in early September in accordance with the following methods: Verticut entire area using a thatching machine set to soil line conduct. Verticut twice in parallel directions. Pick up debris at the completion of this operation. 2. Mow with rotary mower at regular cutting height. G. Overseeding of Perennial Rye In mid -October (or when the evenings are consistently cool), the following overseedinq services should be performed: Perennial rye to be applied at a rate of 20 pounds per 1,000 square feet. 2. 15-15-15 fertilizer to be applied per manufacturer's recommendations. H. Refurbishment of Turf Areas Lawn areas that thin out due to shading effect of maturing trees, or dying back due to sogginess, will be reseeded with an approved grass seed to restore thinning areas. Highway 111 Landscape Design Guidelines 481 Weed Control Contractor shall maintain a weed -free lawn at all times by either chemical, mechanical means or by the water management program. The Contractor shall be especially careful if applying chemicals to control weeds because of possible damage to the lawn. Before such applications are made, the turf should be well established and in a vigorous condition. J. Disease Harmful Insects and Rodent Control Maintain areas free of pest and diseases including rodents, snails, insects, etc. See Sections C, D and E of the Additional Work in All Areas section. 2.02 ADDITIONAL WORK IN ALL AREAS 1. Trees shall be pruned to reduce hazards, improve structure, maintain natural aesthetics, maintain health or satisfy a specific need such as: Removing diseased, dead, dying, decayed, interfering and obstructing branches. Before pruning, the primary objective should be carefully defined. a. The purpose of utility pruning is to remove branches in order to prevent loss of service, present damage to equipment, avoid impairment and to uphold the intended safe usage of the utility space. b. The purpose of pruning trees other than for utility purposes is to provide hazard reduction, maintenance, aesthetic pruning or specialty pruning as defined in this standard. 2. To obtain the defined objective, the growth cycles of individual species as well as the type of pruning to be performed should be considered. 3. Before beginning to work and while work is being performed, a qualified Arborist shall visually inspect each tree for structural and plant health problems. If a condition is observed that requires additional attention, the person doing the inspection should inform an immediate supervisor or the tree owner of such conditions in writing. 4. Tools used in making pruning cuts shall be kept sharpened to result in final cuts with a smooth surface and secure remaining adjacent bark. a. Anvil -type pruning tools shall not be used to prune either trees or shrubs. When using a hook and blade -type hand pruner, lopper or pole pruner, the hook portion of the cutting head should be positioned on the outside portion of the branch to be removed. b. The use of climbing spurs is not an acceptable work practice for pruning operations on live trees. Climbing spur use is permissible on tree removals and in emergencies where an aerial rescue must be performed. Use of climbing spurs is a generally acceptable work practice for pruning operations on certain palm species and trees where limbs are greater than throw -line distance apart and only when alternative methods for accessing the crown are impractical. Climbing spurs should be removed when the climber has ascended and tied into the tree. Highway 111 Landscape Design Guidelines C. Equipment and work practices that will damage the bark and cambium should be avoided. 5. When removing a lateral branch at its point of origin on the trunk or parent limb, the final pruning cut shall be made in branch tissue as close as possible to the trunk or parent limb, without cutting into the branch collar or leaving a protruding stub of branch tissue. a. When reducing the top or length of a branch, prune to a lateral branch at least one-half the diameter of the portion being removed. The cut should approximately bisect the angle formed by the branch bark ridge and an imaginary line perpendicular to the lateral branch cut line. b. Before a branch is reduced, the ratio of live wood in the branch to leaf surface should be considered carefully. Generally, not more than one-third the total leaf surface area of any branch should be removed. C. When removing a dead branch, the final cut shall be made just outside the collar of live tissue. If the collar has grown out along the branch stub, only the dead stub should be removed. The live collar shall remain intact an uninjured. d. To prevent damage to the parent limb when removing a small branch or branch with a tight crotch, the final cut should be made from the bottom of the branch up. e. Tree branches shall be removed in such a manner to not cause damage to other parts of the tree or to other plants or property. All branches too large to support with one hand shall be precut to avoid splitting or tearing of the bark. Where necessary, ropes or other equipment should be used to lower large branches or stubs to the ground. f. All cut limbs shall be removed from the crown upon completion of the pruning. Under no condition shall any severed or partially cut branch be left in the canopy of a tree after the tree worker leaves the job site. 6. Wound dressings and tree paints are not recommended for routine use when pruning, except when specified by the Arborist or Landscape Architect for disease, borer, mistletoe, sprout control, or cosmetic reasons. a. If wound dressings or paints are used for cosmetic or other reasons, then materials non -toxic to the cambium layer shall be used, and only a light coating shall be applied to the wound surface. Asphalt base coatings shall not be placed on tree wounds. b. When tracing bark wounds, a qualified person shall remove only damaged or loose bark, disturbing a minimal amount of live tissue. C. Cavities shall not be filled or treated if the boundary reaction zones are disturbed. 7. Pruning of trees shall only be performed under the supervision of an Arborist by qualified tree workers, who through related training and/or on the job experience, are familiar with the practices and hazards of arboriculture, and the equipment used in such operations. Highway 111 Landscape Design Guidelines 4 B 3 a. This standard shall not take precedence over safe work practices. b. All applicable Occupational Safety and Health Administration (OSHA), American National Standards, such as ANSI Z-133, as well as state and local regulations shall be complied with. 8. Tree/Shrub Pruning Types: a. The following pruning types are the general categories of pruning used on all species of trees. The user should include one or several of these types at any time an any particular tree or trees or any part of a tree, depending on the desired results. 1). Hazard Reduction Pruning. Hazard reduction pruning is recommended when the primary goal is to reduce the danger to a specific target caused by visible defined hazards in a tree. This pruning shall consist of the removal of dead, diseased, obstructing, split and/or broken branches 2 inches (5.0 cm) in diameter or greater. The removal of such described branches is to include those inside the crown of the tree. Limbs susceptible to failure from dense or heavy foliar masses should be thinned. 2). Maintenance Pruning. Maintenance pruning is recommended when the primary goal is emphasis on Hazard Reduction Pruning, tree health and structure. Maintenance pruning shall consist of the removal of dead, dying, diseased, interfering, obstructing, split and broken branches and girdling roots. The removal of such described branches is to include those within the crown of the tree one inch in diameter or greater (2.5 cm). 3). Aesthetic Pruning. Aesthetic pruning is recommended when the primary goal is emphasis on maintenance pruning, tree health, structure and overall appearance. Aesthetic pruning shall consist of the removal of dead, dying, diseased, interfering, obstructing, split and broken branches 1/2 inch (1.25 cm) in diameter or greater. Selective thinning may also be accomplished within the entire tree or any specific branch, as needed. The main difference between maintenance and aesthetic pruning is that the branch diameter to be removed is smaller, thus a much finer job, and selective thinning is incorporated. 4). Shrub Pruning. All non -hedge shrubs, free standing shrubs, and desert plants (Desert Spoon, Texas Ranger, etc.), shall be trimmed selectively by hand. Gas powered trimmers are prohibited from use on shrubs. b. Specialty Pruning: 1). Crown Reduction or Crown Shaping. Consideration should be given to the ability of a species to sustain this type of pruning. Crown reduction is the reduction of the top, sides or individual limbs by the means of removal of the longest portion of a limb to a lateral no less than 1/2 of the total diameter of the original limb or no more than 1/3 of the leaf surface. In most cases, Highway 111 Landscape Design Guidelines 484 one of the 3 previously mentioned pruning types will accompany this procedure. 2). Crown Cleaning. Crown cleaning shall consist of one or more of the following items: dead, dying, or diseased branches, weak branches and watersprouts. 3). Crown Raising. Crown Raising shall consist of the removal of the lower branches of a tree to provide clearance. 4). Crown Restoration. Crown restoration pruning should improve the structure, form and appearance of trees which have been severely headed or vandalized. 5). Crown Thinning. Crown thinning shall consist of the selective removal of branches to increase light penetration, air movement, and reduce weight. 6). Vista Pruning. Vista pruning consists of primary and selective thinning to allow a specific view of an object from a predetermined point. 9. Young Tree Pruning: a. At Planting. When a young tree is planted, the following material shall be removed: All deadwood, any broken or split branches, in addition to any branches that are competing with the leader. Develop a central trunk or leader by removing double or multiple leaders and vigorously growing upright branches competing with the leader. b. Between three and four years. At this tree growth stage, begin the development of a strong scaffold branches structure by identifying the primary scaffold branches. To make improvement to the structure, remove branches which are crossing or interfering with the scaffold branches. These scaffold branches should be properly spaced. For deciduous shade trees which will reach or exceed 40 feet in height at maturity, the recommended spacing between primary scaffold branches is about 18 inches. For smaller species, 6 to 8 inches should be the recommended spacing. C. Between five and seven years. During the juvenile growth stage, the following woody plant tissue should be removed to continue the development of good structurally sound scaffold branch system with a central trunk/leader. All dead, interfering, split, and broken branches should be removed. Branches with narrow angles shall be removed from the trunk or canopy. Lower branches shall be raised (under - clearance) so as not to interfere with human needs where appropriate. 10. Utility Pruning. The purpose of utility pruning is to remove branches in order to prevent the loss of service, prevent damage to. equipment, avoid impairment and to uphold the intended safe usage of the utility space. a. Due to the specialized nature of pruning trees near electric utility lines, only a qualified line clearance tree trimmer or qualified line clearance Highway 111 Landscape Design Guidelines 4b05 tree trimmer trainee should be assigned to line clearance work as per ANSI Z133.1, 29 CFR 1910.331-335, 29 CFR 1910.268, and/or 29 CFR 1910.269 (publication pending). b. Utility Crown Reduction Urban/Residential Environment 1). Urban/residential pruning cuts should be made according to Section 2.03.A hereof. 2). A minimum number of cuts should be made to accomplish the purpose of utility pruning. The natural shape of the tree should be considered. 3). Trees directly under and growing into the facility/utility should be pruned by removing entire branches or by removing branches that have sprouts growing into or, once pruned, will grow into the facility/utility space. 4). Trees growing along the side and growing into or toward the facility/utility space should be pruned by removing entire branches. Branches that, when cut, will produce sprouts that would grow into facilities and/or utility space should be removed. 5). Limbs should not be cut at the edge of a pre -established clearing limit. That is, all cuts should be made a nodes. Cuts at the top of branches between nodes should be avoided. C. Utility Crown Reduction Pruning Remote/Rural Environment 1). Utilities must often maintain facilities/corridors at remote locations in forests. The trees in these locations are not usually considered as individual specimens but rather have value by being part of a whole forest. In such locations, it may be appropriate to use a mechanical pruning method. 2). Cuts should be made close to the main stem, outside of the branch bark collar. 3). Precautions should be taken to avoid stripping or tearing of bark or excessive wounding. 11. Emergency Service Restoration During a declared emergency, utilities must restore service as quickly as possible in accordance with ANSI Z133.1, 29 CFR 1910.331-335, 29 CFR 1910,268 and/or 29 CFR 1910.269 (publication pending). At such times it may be necessary, because of safety and the urgency of service restoration, to deviate from the use of proper pruning techniques as defined in this standard. Following the declared emergency, corrective pruning should be done as necessary. 12. Referenced ANSI These standards are intended to be used with the following American National Standards. When these referenced standards are superseded by a Highway 111 Landscape Design Guidelines 486 revision approved by the American National Standards Institute, Inc., the revision shall apply: ANSI Z133.1 For Tree Care Operations - Pruning, Trimming, Repairing, Maintaining, and Removing Trees, and Cutting Brush - Safety Requirements. 13. Referenced Federal Regulations. a. Occupational Safety and Health Standard, 29 CFR 1910.331-335, subpart S - Electrical Safety -Related Work Practices. b. Occupational Safety and Health Standard, 29 CFR 1910.269 Telecommunications. C. Occupational Safety and Health Standard, 29 SFR 1910.269, Electrical Safety -Related Work Practices (publication pending). 14. Appendixes/Glossary of Terms ANVIL -TYPE PRUNER - Pruning tool which has a sharp blade which cuts onto an anvil -type metal cutting surface. (See Hook and Blade -Type Pruners.) ARBORIST - A professional possessing the technical competence through experience and related training to provide for or supervise the management of trees and other woody plants in the residential, commercial and public landscape. BOUNDARY REACTION ZONE - A separating boundary between wood present at the time of wounding and wood that continues to form after wounding. BRANCH - A secondary shoot or stem arising from one of the main axes (i.e., trunk or leader) of a tree or woody plant. BRANCH COLLAR - Trunk tissue that forms around the base of a branch between the main stem and the branch. As a branch decreases in vigor or begins to die, the branch collar becomes more pronounced. BRANCH SIZE - A minimum or maximum diameter size of branches to be removed should be specified in all pruning operations. This establishes how much pruning is to be done. BRANCH BARK RIDGE - Raised area of bark in the branch crotch that marks where the branch wood and trunk wood meet. CALLUS - Tissue formed by the cambium layer around a wood site. CAMBIUM - Dividing layer of plant cells that forms sapwood (xylem) to the inside and bark (phloem) to the outside. CLIMBING SPURS - A sharp pointed devise affixed to the climbers leg used to assist in climbing (aka gaffs, hooks, spurs, spikes, climbers). CLOSURE - The process of wound -wood covering a cut or other tree wound. Highway 111 Landscape Design Guidelines 487 CROTCH - The point of attachment between a branch and another branch, leader or trunk of a woody plant. CUT - The exposed wood area resulting from the removal of a branch. DECAY - Degradation of woody tissue as caused by certain biological organisms. FACILITY - Equipment or structures used to deliver, or provide protection for the delivery of an essential service such as electricity. FALSE CROTCH - Loops of rope or a pulley device used to support a load - line or a climbing line. GIRDLING ROOTS - Roots located above or below ground whose circular growth around the base of the trunk or over individual roots applies pressure to the bark area, ultimately restricting sap flow and trunk/root growth, frequently resulting in reduced vitality of the plant. HEARTWOOD - The inactive xylem (wood) that provides structural support; found beneath the sapwood. HOOK AND BLADE PRUNER - Pruning tool which has a sharpened blade which overlaps a supporting hook (see Anvil -Type Pruners). LATERAL - A branch or twig growing laterally from the parent branch or stem. LEADER - A dominant upright stem, usually the main trunk. There can be several leaders in one tree. LIMB - Same as branch, but usually larger and more permanent. MYCELIUM - Mass of fungus tissue growth, often found under bark or in rotted wood. OBSTRUCTING - To hinder, block, close off, or be in the way of; to hinder or retard a desired effect or shape. QUALIFIED TREE WORKER - A worker who, through related training on-the-job experience, is familiar with the hazards of pruning, trimming, repairing, maintaining, or removing trees, with the equipment used in such operations, and has demonstrated ability in the performance of the special techniques involved. QUALIFIED TREE WORKER TRAINEE - Any worker undergoing on-the-job training who, in the course of such training, is familiar with the hazards of pruning, trimming, repairing, maintaining, or removing trees with the equipment used in such operations, and has demonstrated ability in the performance of the special techniques involved. Such trainees shall be under the direct supervision of qualified personnel. REMOTE/RURAL - Areas associated with very little human activity. SAPWOOD - The active xylem (wood) that stores and transports water and stores carbohydrates; a wood layer of variable thickness found immediately inside the cambium, comprised of water -conducting vessels and living plant cells. Highway 111 Landscape Design Guidelines N SHALL - As used in this standard, denotes a mandatory requirement. SHOULD - As used in this standard, denotes an advisory recommendation. TARGET - A person, structure or object which could sustain damage from the failure of a tree or portion of a tree. THINNING - The removal of branches to open up or reduce the crown. TRACING - Shaping a wound by removing loose bark from in and around a wound, usually resulting in an elliptical shape with no pointed apex. URBAN/RESIDENTIAL - Locations normally associated with human activity such as densely populated areas including public and private property. UTILITY - An entity that delivers a public service such as electricity and communication. UTILITY SPACE - The physical area occupied by the utility's facilities and the additional space required to assure its operation. WOUND - The opening that is created any time the tree's protective bark covering is penetrated, cut, or removed, injuring or destroying living tissue. Pruning a live branch creates a wound, even when the cut is properly made. XYLEM - Wood tissue; usually, active xylem is called sapwood, inactive xylem is called heartwood. B. Loss or Damage to Plant Material by Contractor Shrubs, trees and plants damaged or killed due to the Contractor's operations, negligence or chemicals, shall be replaced at no cost to the Owner. C. Disease and Harmful Insect Control Monthly inspections shall be made for evidence of disease and/or harmful insects. If evidence of such is found, a report shall immediately be submitted to the Landscape Architect. The report shall include: Exact location(s) where disease and/or harmful insects are prevalent. 2. Contractor's opinion of the type of disease and/or insect. 3. Contractor's recommendations for control and elimination of disease and/or harmful insects. D. Pest Prevention and Control The Contractor shall be responsible for detection, prevention, elimination and control of diseases, harmful insects and weeds in the turf, shrubs, trees and groundcover areas. The Contractor shall select and supply proper materials and licensed personnel and obtain necessary permits to comply with all city, county, state and federal regulations or laws. Highway 111 Landscape Design Guidelines 489 2. Contractor will assume responsibility and liability for the use of all chemical controls. Pests and diseases to include, but not limited to, all insects, mites and other harmful organisms. 3. Chemical controls to include necessary use of herbicides and plant growth regulators. Mechanical means, as well as chemicals may control pests. E. Rodent Control The Contractor shall be required to hire, as subcontractor, a professional who is in business strictly for the purpose of controlling rodents. The Contractor shall be responsible for overseeing the subcontractor to assure the control of all rodents, as required in all landscaped areas. Clean Up 1. The Contractor shall be responsible for keeping the entire area, including hardscape areas, free of debris such as papers, bottles, cans, glass, dirt, etc. Debris shall be removed Monday, Wednesday and Friday of each week. The Contractor shall be responsible for trash removal from the sites. 2. Contractor shall remove all debris resulting from the maintenance operations and dispose of it off -site. All grass clippings deposited on roadways or walks shall be picked up after each mowing or trimming operation. 3. All debris resulting from any of the Contractor's operations shall be removed and disposed of legally at the Contractor's expense. No debris will be allowed to remain at the end of the workday. 4. All walkways will be kept clean and care shall be taken not to create unnecessary hazards to the walking surface. 5. Unless otherwise indicated or directed, the Contractor shall provide a general clean-up operation at least once a week for the purpose of picking up debris which may accumulate from use of the area, windblown debris, dropped twigs or branches, leaves or paper in the landscape area. G. Irrigation System (Computer Controlled) Operation a. The water schedule will be established and programmed, by the City's landscape maintenance supervisor. Application rates will be based on the amount the planting areas are capable of receiving without excessive runoff. The irrigation system's schedule shall be reviewed with the City. b. In determining rates of application, soil type, topography and weather conditions will be taken into consideration. The project is equipped with an automatic system which provides for repeat cycles. Applying water over short periods of time will allow for proper infiltration and thereby minimize runoff. G. Sprinkler heads shall be kept clear of overgrowth which may obstruct Highway 111 Landscape Design Guidelines 490 maximum operation. d. Contractor will avoid manual activation of automatic valves. e. Contractor will keep system in operation by valve or head adjustment to keep all systems operating at manufacturer's recommended operating pressures. This shall be accomplished by valve throttling and pressure gauge. f. Contractor will be responsible for hand watering any areas not provided with an irrigation system, or any area resulting from the physical breakdown of the irrigation system. 2. Maintenance a. The Contractor shall be responsible for the cost of cleaning, repair, adjustment and replacement of irrigation system components, with the exception of irrigation controllers and backflow protection devices. b. The Contractor shall be responsible for the cost of cleaning, repair, adjustment and replacement of all items listed in the foregoing paragraphs in addition to the following: Pipe Pipe Fittings Remote Control Valve Wiring Remote Control Valves Manual Control Valves Quick Coupler Valves Sprinkler Heads Valve Boxes C. Replacement of any item shall be with an item of identical design, unless otherwise specified in writing by the City. 1). The following specifications are provided for replacement of plastic pipe and plastic pipefittings: a) Plastic pipe shall be polyvinyl chloride (PVC) Schedule 40, Type 1, Grade 2 (PVC 1220). b) Plastic pipefittings and connections shall be PVC Schedule 40. 2). The Contractor shall inspect and examine the irrigation system while water is on twice per month. 3). Any part of the system not functioning normally shall immediately be cleaned, adjusted, repaired or replaced. 4). Contractor shall be responsible for adjusting height of risers necessary to compensate for plant material growth. 5). Automatic controllers will be kept locked at all times Highway 111 Landscape Design Guidelines 491 2.03 MISCELLANEOUS A. Inspection The Contractor shall be responsible for notifying Owner upon discovery of damage to facilities (i.e. drinking fountains, lighting poles and fixtures, etc.) which could be a potential health and safety hazard or could be an inconvenience to the general public. B. Inspections will be made by the Contractor on a weekly basis and/or at the request of the City. 2.04 FERTILIZATION A. General Fertilizers shall be dry, pelletized formation, as specified. Application shall be in accordance with indicated rates and times. B. Method of Application In making application of fertilizer granules, caution shall be taken to contain these materials in the planting areas. Avoid use of cyclone spreaders which tend to throw material into paved areas, etc. Use gravity flow spreaders when possible to keep material contained in planting areas. C. Timing of Application When climatic factors may cause problems of general containment of fertilizer materials, adjustment of the fertilizer schedule may be necessary. Avoid application of fertilizers prior to forecasted rainy weather, etc., which might affect stability. After fertilizer application, monitor watering schedule to eliminate runoff of fertilizer materials in solution. D. Trees and Shrubs Agriform 21 grams plant tablets shall be applied to trees and shrubs that require supplemental feeding. Annual fall feeding shall be done in accordance with the rates indicated. Place tablets 6 to 8 inches deep. PRODUCT ANALYSIS TIME RATE PER 1,000 S.F. 20-10-5 As required 1 gal plant - 1 tablet 5 gal plant - 2-3 tabs mature trees - 1 tab per 1/2" of caliper PART 3 - CLEAN UP Contractors shall remove all debris associated with his work from the project site on a daily basis. Contractor is responsible for providing proper debris receptacles, or disposing of debris off site. All receptacles or off site disposal must conform to state and local codes. Contractor is responsible for identifying any waste associated with his work which may be deemed as being "hazardous" as defined by the EPA, and disposing of it per EPA regulations. Highway 111 Landscape Design Guidelines 492 COUNCIL/RDA MEETING DATE: October 19, 2010 ITEM TITLE: Discussion of the Washington Street and Highway 111 Transportation Systems Management "TSM"/Transportation Demand Management "TDM" Corridor Study RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Receive a presentation and discuss the Washington Street and Highway 111 Transportation System Management (TSM)/Transportation Demand Management (TDM) Corridor Study. BACKGROUND AND OVERVIEW: The Washington Street and Highway 111 corridors continue to experience significant growth in both population and employment. While this growth has brought with it many benefits, it has also dramatically increased travel demand along the corridors, particularly at the Highway 111 /Washington Street intersection. This has led in some cases to projects with environmental impacts that were infeasible to mitigate, resulting in adoption of a statement of overriding conditions. In September 2007, the City Council asked staff to investigate alternative methods of traffic mitigation since right- of-way restrictions limited the City's ability to increase capacity through conventional methods. The City of La Quinta, in cooperation with other adjacent jurisdictions (Cities of Palm Desert, Indian Wells, and Indio, and the County of Riverside) and CVAG, commissioned development of TSM/TDM solutions for the Washington Street and Highway 111 corridors. The study area is presented on page E-2 within the attached report. Transportation demand management is not new to the City or the other jurisdictions in the Coachella Valley as all were required by the State to adopt a TDM ordinance in 1996 as part of a congestion management program (CMP). The City's TDM ordinance contains many of the same recommendations for reducing trip demand as contained in ,._ 493 this corridor study. Attached for the City Council's consideration is the final report of the Washington Street and Highway 111 TSM/TDM Corridor Study (Attachment 1). It is intended that the City Council receive a presentation from the consultant, VRPA Technologies, Inc., discuss the report's findings, and provide direction to staff regarding appropriate recommendations to the Executive Committee of the Coachella Valley Association of Governments (CVAG). Study Purpose Traffic volumes along portions of the Highway 111 and Washington Street corridors have increased over the past few years, particularly along the north and east legs of the Washington Street and Highway 111 intersection. Retail developments, which tend to draw traffic from a much wider area including nearby cities have also increased traffic volumes within these corridors. Of particular concern are the intersections at Highway 111 at Washington Street and Washington Street at Fred Waring Drive. Additional widening of these intersections is less than desirable due to the acquisition of right-of-way that would impact adjacent businesses. Because the population in the region is predicted to continue to increase, congestion levels along the corridors and at its critical intersections will increase as well. The congestion forecasted within the study area cannot be effectively managed by building additional highway lanes and other facility improvements alone. There is a growing awareness that new approaches are needed to manage congestion. The focus of this study is on providing multi -model mobility rather than continuing to focus exclusively on auto trips. This study examines the need to "integrate" the Coachella Valley region's transportation facilities and services into a coordinated, multimodal system that includes innovative transportation technologies and applications. This approach is consistent with experiences and study findings in other high growth regions around the country as many of these regions are grappling with the same issues as in the Coachella Valley. While congestion in this region may not be eliminated, system improvements combined with demand reduction techniques can reduce traffic impacts and improve level of service (LOS) of the corridor. There are many strategies that can be combined and coordinated to reduce the region's reliance on the single occupant vehicle. Some of these strategies can ensure a faster, more reliable trip time compared to travel in frequently congested travel lanes. There are also strategies that can lessen the inevitable deterioration of level of service and mobility on the highway system. This study explores those options. The overall approach to managing congestion must be multi -faceted to achieve a cumulative and synergistic effect with noticeable, positive impacts. An example of a synergistic system using coordinated congestion management tools is an incentives program offered by employers to encourage ridesharing combined with preferential parking to 14,.J) 4Q4 make ridesharing rapid and convenient. Each strategy (carpooling and parking) by itself would have limited impacts on congestion, but used in concert with each other and with multiple strategies, the impact can be much greater. There is a need to embrace the opportunity to manage existing and projected congestion levels along the corridors to meet the requirements set forth in Assembly Bill 32 and Senate Bill 375. Assembly Bill 32 was implemented with the California Global Warming Solutions Act of 2006. The act caps California's green house gas emissions at 1990 levels by 2020 and establishes a goal of reducing emissions to 80 percent below the 1990 levels by 2050. These emission reduction requirements may ultimately result in mandated improvements to improve air quality and reduce global warming. The attached study provides the City (and the Sub -Region) the opportunity to plan and implement a coordinated TSM/TDM program consistent with broader community goals. Study Goals The overarching goal of the Washington Street/Highway 1 1 1 TSM/TDM Corridor Study is to evaluate the existing transportation network and to determine how future improvements may be developed to serve existing and future transportation needs. It will be especially important to accommodate the projected traffic volumes in the manner best suited for the corridor. This study provides TSM improvements that will maximize the roadway width within the existing right-of-way; however, these improvements taken alone will only provide a short term solution unless other measures are considered in the future. Why TSM/TDM Is Important The mobility and economic vitality of the study area is of critical importance to its communities, the Coachella Valley, and the State as a whole. In addition, because the corridor includes Highway 111, a significant portion of the Coachella Valley may be impacted by the transportation improvements proposed. The ability to move safely and efficiently through the corridors will influence the competitive position of businesses located in the area and in the region. Transportation improvement alternatives and TDM strategies must respond to a variety of regional and local needs including: • Reduction in peak hour congestion along Washington Street and Highway 1 1 1, as well as other affected streets and roads • Improved connectivity between facilities and expanded modes of travel • Enhanced access within the Coachella Valley to/from the study area • Increased opportunities for alternative modes • Expanded interregional transit service In addition to these regional benefits, a variety of related local concerns must be addressed. Not the least among them is the need to carefully plan and design transportation solutions that accommodate pedestrian and bicycles along with automobiles, buses, trucks, and other vehicles. Other local concerns relate to coordination with economic development initiatives, local activity centers, and protection and enhancement of the neighborhood environment. With increasing traffic congestion, travel by private automobile is becoming increasingly time consuming and unpredictable, affecting the community's quality of life. Congestion on area roadways constrains the ability of people and goods to move easily, potentially affecting the economic attractiveness of the City, the greater Coachella Valley, and the quality of life of its residents and workers. The average commute along the corridors will lengthen over time. This increase will add to daily congestion costs. Auto -oriented development has caused valuable funding resources to be allocated to roads and parking. Goods are also vulnerable to traffic delays, and congestion's growing effects are making the Valley's businesses increasingly concerned about their costs and their competitiveness. Changes in business activities have led to a need for more road space. The current reliance on roads and highways is not sustainable. We need to reduce our reliance on the automobile and, with continued worsening of congestion levels, there is an increasing opportunity for alternative modes (and transit in particular) to play key roles in moving people in and around the Coachella Valley. Transportation Systems Management (TSM) Transportation System Management (TSM) is defined as a program to reduce demand on, and increase capacity of, the existing transportation system through better and more efficient use. Specifically, TSM is an integrated program to optimize the performance of existing infrastructure through the implementation of systems, services, and projects designed to preserve capacity and improve security, safety, and reliability. Recommended TSM Improvements along with their estimated costs and potential funding sources are presented for the City Council's consideration on page E- 10 of the attached report. Examples of TSM Improvements that affect the City of La Quinta include: • Washington Street at Highway 111 — Installation of triple left turn lanes and dedicated right turn lane (currently approved for funding within the City's CIP): • Washington Street at Avenue 48 — Installation of additional turn lanes (Currently approved for funding within the City's CIP): • Washington Street at Desert Breezes Resort — Close median and eliminate left turn access to Desert Breezes (This project is not identified within the City's CIP); 496 • Adams Street (Avenue 48 to Fred Waring Drive) — Signal Synchronization (The segment between Westward Ho Drive and Fred Waring Drive is currently approved for funding within the City's CIP); and • Dune Palms Road (Avenue 48 to Fred Waring Drive) — Signal Synchronization (The Segment between Westward Ho Drive and Fred Waring is currently approved for funding within the City's CIP). Transportation Demand Management (TDM) Transportation Demand Management (TDM) is defined as a program that considers non-traditional methods to solve congestion and delay problems. Such methods include changing the way people travel, the times that they travel, enhancing the existing environment to provide better connections between travel modes, and other innovative ideas. A shift in the way people travel will occur when they begin to understand that alternative transportation modes are viable, not just for others, but for themselves. Existing and recommended TDM Strategies are presented for the City Council's consideration within Chapter 3, beginning on pages 3-9. Examples of TDM Strategies that affect the City of La Quinta include: • Review and update the City's TDM Ordinance; • Expanded use of the updated TDM Ordinance during development circulation and site review; • Improved integration of non -motorized and transit access to commercial uses; • Improved infrastructure management (reduce conflicts, add crosswalks, pedestrian paths and bike lanes, pedestrian/vehicle connects, etc.; and • Educate the public and City staff on benefits — engage the stakeholders. Next Steps The Washington Street and Highway 1 1 1 TSM/TDM Corridor Study has identified both sub -regionally and locally generated factors that contribute to the existing and forecasted congestion within the Washington Street and Highway 111 corridors. The City should consider working with neighboring jurisdictions and CVAG to address the sub -regional causes of congestion within the corridors. Considering the nature of the Valley's economy, it can be assumed that each of the Valley's municipalities are, or will, be experiencing the same type of challenges and are subject to the same regulations for solving these challenges. Among other things, the study suggests that the sub -region consider planning a conference to educate and re -focus on TDM strategies and implementation. The study also suggests the sub -region consider evaluating the feasibility of expanding access to the existing public transit system. Locally, the City should consider implementing the TSM improvements considered appropriate, review and update its existing TDM Ordinance and procedures, include a 497 TDM step within its review process for new development, consider identifying TDM related improvements that can be listed within a CIP, and develop an implementation monitoring program for any TDM strategies that are ultimately attached to either public or private projects. Respectfully submitted, othNRo nas P.E. Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Washington Street and Highway 111 TSM/TDM Corridor Study 498 M G✓onai Report EN Washington Street & Highway III TSM/TDM Corridor Study September 30, 2010 N 499 • TABLE OF CONTENTS SECTION PAGE ExecutiveSummary ..................................................................................................................................E-1 StudyPurpose.......................................................................................................................................E-1 StudyGoals.........................................................................................................................................E-3 WhyTSMITDM Is Important..................................................................................................................E-3 AlternativeMode Benefits ....................... ............................................................................................... E-4 Existing and Future TSM Conditions.....................................................................................................E-4 Future (Year 2015) TSM Analysis..........................................................................................................E-7 Future Build (Year 2015 With Improvements) TSM Alternatives............................................................E-8 Recommended TSM Alternative............................................................................................................E-9 Other Future Year 2015 Recommended Intersection Improvements .....................................................E-9 Project Cost and Funding Sources........................................................................................................E-9 Existing and Future TDM Future Conditions....................................................................................... E-11 Chapter1 - Introduction...........................................................................................................................1-1 StudyValues.........................................................................................................................................1-1 StudyGoals and Objectives..................................................................................................................1-2 StudyApproach.....................................................................................................................................1-4 Project Development Team (PDT).........................................................................................................1-4 StudyArea.............................................................................................................................................1-5 StudyArea Statistics..............................................................................................................................1-5 • Data Collection Process........................................................................................................................1-7 Chapter 2 — Transportation Systems Management (TSM) Study..........................................................2.1 Whatis TSM?........................................................................................................................................2-1 Existing Study Area Intersections and Segments.................................................................................. 2-1 Existing Traffic and Pedestrian Counts..................................................................................................2-7 Existing Intersection and Segment Level of Service..............................................................................2-7 Future (Year 2015) — TSM Analysis..................................................................................................... 2-27 Future No Build (Year 2015 Without Improvements) Traffic Volumes ................................................. 2-30 Future No Build (Year 2015 Without Improvements) Intersection and Segment Level of Service ....... 2-30 Future No Build (Year 2015 Without Improvements) Intersection and Segment Level of Service Analysis.......................................................................................................................... 2-30 Future No Build (Year 2015 Without Improvements) Intersection Capacity Analysis — Findings andConclusions ............................................ ................................................................. 2-30 Future No Build (Year 2015 Without Improvements) Scenario Segment Level of Service Analysis.......................................................................................................................... 2-44 Future No Build (Year 2015 Without Improvements) Scenario Segment Level of Service Findings.......................................................................................................................... 2-44 Future Build (Year 2015 With Improvements) TSM Alternatives...........................................................2-48 Recommended TSM Alternative...........................................................................................................2-54 Other Future Year 2015 Recommended Intersection Improvements....................................................2-54 Project Costs and Funding Sources.....................................................................................................2-55 Chapter 3 — Transportation Demand Management (TDM) Study..........................................................3.1 Whatis TDM?........................................................................................................................................3-1 • �• 500 • • • ExistingTDM Conditions.......................................................................................................................3-2 FutureTDM Conditions........................................................................................................................3-15 TDMRecommendations......................................................................................................................3-16 FIGURES FIGURES PAGE Figure E-1: Washington/Hwy 111 TDM/TSM Corridor Study Study Area Boundary ...................................E-2 Figure E-2: Key Intersections/Attached Segments - Washington Corridor Study Area Ave 48 to Fred Waring Drive...........................................................................................E-5 Figure E-3: Key Intersections/Attached Segments - Washington Corridor Study Area Fred Waring Drive to 1-10 WB Ramps.............................................................................E-6 Figure 1: Washington/Hwy 111 TDM/TSM Corridor Study Study Area Boundary .......................................1-6 Figure 2: Key Intersections/Attached Segments - Washington Corridor Study Area Ave 48 to Fred Waring Drive............................................................................................2-5 Figure 3: Key Intersections/Attached Segments - Washington Corridor Study Area Fred Waring Drive to 1-10 WB Ramps...............................................................................2-6 Figure 4: Existing Lane Geometry ............................................................................................................ 2-11 Figure 5: Existing (2009) PM Peak Hour Count/LOS...............................................................................2-15 Figure 6: Average Daily Traffic/Level of Service (LOS) Washington Corridor Study Area Ave 48 to Fred Waring Drive..........................................................................................2-25 Figure 7: Average Daily Traffic/Level of Service (LOS) Washington Corridor Study Area ............................... Fred Waring Drive to 1-10 WB Ramps............................................................................ 2-26 Figure 8: No Build Lane Geometry ...........................................................................................................2-32 Figure 9: No Build (2015) PM Peak Hour Counts/LOS.............................................................................2-36 Figure 10: No Build ADT Washington Corridor Study Area Ave 48 to Fred Waring Drive ........................2-46 Figure 11: No Build ADT Washington Corridor Study Area Fred Waring Drive to 1-10 WB Ramps ..........2-47 Figure 12: Alternative 1 Recommendations - Washington Street/Highway 111...................................2-48 Figure 13: Alternative 1 Recommendations - Washington Street/Highway 111................................. .2-48 Figure 14: Alternative 2 Recommendations - Washington Street/Highway 111 Traffic Rerouting........... 2-50 Figure 15: Alternative 3 Recommendations - Washington Street/Highway 111 Traffic Rerouting ............ 2-5i Figure 3-16: La Quinta Site Specific Issues .............................................. ......... ...................................... 3-52 Figure 3-17: La Quinta Site Specific Issues.............................................................................................3-53 Figure 3-18: La Quinta Site Specific Issues.............................................................................................3-54 ,....) 5 )1 • TABLE OF CONTENTS SECTION PAGE ExecutiveSummary ..................................................................................................................................E-1 StudyPurpose.......................................................................................................................................E-1 StudyGoals.........................................................................................................................................E-3 WhyTSM/TDM Is Important..................................................................................................................E-3 AlternativeMode Benefits......................................................................................................................E-4 Existing and Future TSM Conditions.....................................................................................................E-4 Future (Year 2015) TSM Analysis..........................................................................................................E-7 Future Build (Year 2015 With Improvements) TSM Alternatives............................................................E-8 RecommendedTSM Alternative............................................................................................................E-9 Other Future Year 2015 Recommended Intersection Improvements .....................................................E-9 Project Cost and Funding Sources........................................................................................................E-9 Existing and Future TDM Future Conditions....................................................................................... E-11 Chapter1 - Introduction...........................................................................................................................1.1 StudyValues.........................................................................................................................................1-1 StudyGoals and Objectives..................................................................................................................1-2 StudyApproach.....................................................................................................................................1-4 Project Development Team (PDT).........................................................................................................1-4 StudyArea.............................................................................................................................................1-5 StudyArea Statistics..............................................................................................................................1-5 DataCollection Process........................................................................................................................1-7 Chapter 2 — Transportation Systems Management (TSM) Study..........................................................2-1 Whatis TSM?........................................................................................................................................2-1 Existing Study Area Intersections and Segments.................................................................................. 2-1 Existing Traffic and Pedestrian Counts .......................... ........................................................................ 2-7 Existing Intersection and Segment Level of Service..............................................................................2-7 Future (Year 2015) — TSM Analysis..................................................................................................... 2-27 Future No Build (Year 2015 Without Improvements) Traffic Volumes.................................................2-30 Future No Build (Year 2015 Without Improvements) Intersection and Segment Level of Service ....... 2-30 Future No Build (Year 2015 Without Improvements) Intersection and Segment Level of Service Analysis.......................................................................................................................... 2-30 Future No Build (Year 2015 Without Improvements) Intersection Capacity Analysis — Findings andConclusions.............................................................................................................2-30 Future No Build (Year 2015 Without Improvements) Scenario Segment Level of Service Analysis.......................................................................................................................... 2-44 Future No Build (Year 2015 Without Improvements) Scenario Segment Level of Service Findings.......................................................................................................................... 2-44 Future Build (Year 2015 With Improvements) TSM Alternatives...........................................................2-48 Recommended TSM Alternative...........................................................................................................2-54 Other Future Year 2015 Recommended Intersection Improvements....................................................2-54 Project Costs and Funding Sources.....................................................................................................2-55 Chapter 3 — Transportation Demand Management (TDM) Study..........................................................3-1 Whatis TDM?........................................................................................................................................3-1 5D2 ExistingTDM Conditions.......................................................................................................................3-2 FutureTDM Conditions........................................................................................................................3-15 • TDM Recommendations......................................................................................................................3-16 FIGURES FIGURES PAGE Figure E-1: Washington/Hwy 111 TDMfTSM Corridor Study Study Area Boundary ...................................E-2 Figure E-2: Key Intersections/Attached Segments - Washington Corridor Study Area Ave48 to Fred Waring Drive...........................................................................................E-5 Figure E-3: Key Intersections/Attached Segments - Washington Corridor Study Area Fred Waring Drive to 1-10 WB Ramps.............................................................................E-6 Figure 1: Washington/Hwy 111 TDM/TSM Corridor Study Study Area Boundary .......................................1-6 Figure 2: Key Intersections/Attached Segments - Washington Corridor Study Area Ave 48 to Fred Waring Drive ............................................... ............................................. 2-5 Figure 3: Key Intersections/Attached Segments - Washington Corridor Study Area Fred Waring Drive to 1-10 WB Ramps...............................................................................2-6 Figure 4: Existing Lane Geometry ............................................................................................................2-11 Figure 5: Existing (2009) PM Peak Hour Count/LOS...............................................................................2-15 Figure 6: Average Daily Traffic/Level of Service (LOS) Washington Corridor Study Area Ave 48 to Fred Waring Drive..........................................................................................2-25 Figure 7: Average Daily Traffic/Level of Service (LOS) Washington Corridor Study Area ............................... • Fred Waring Drive to 1-10 WB Ramps............................................................................2-26 Figure 8: No Build Lane Geometry ...........................................................................................................2-32 Figure 9: No Build (2015) PM Peak Hour Counts/LOS.............................................................................2-36 Figure 10: No Build ADT Washington Corridor Study Area Ave 48 to Fred Waring Drive ........................2-46 Figure 11: No Build ADT Washington Corridor Study Area Fred Waring Drive to 1-10 WB Ramps ..........2-47 Figure 12: Alternative 1 Recommendations - Washington Street/Highway 111...................................2-48 Figure 13: Alternative 1 Recommendations - Washington Street/Highway 111................................. .2-48 Figure 14: Alternative 2 Recommendations - Washington Street/Highway 111 Traffic Rerouting........... 2-50 Figure 15: Alternative 3 Recommendations - Washington Street/Highway 111 Traffic Rerouting ............ 2-52 Figure 3-16: La Quinta Site Specific Issues.............................................................................................3-52 Figure 3-17: La Quinta Site Specific Issues.............................................................................................3-53 Figure 3-18: La Quinta Site Specific Issues.............................................................................................3-54 • 503 • TABLES PAGE Table E-1: Reccomended TSM Improvements - Cost Estimates and Potential Funding Sources ............ E-10 Table 1: Washington/Hwy 111 TSMfTDM Corridor Study Adjacent City Demographics.............................1-7 Table 2: Signalized Intersections Level of Service Definitions....................................................................2-8 Table 3: Unsignalized Intersections Level of Service Definitions................................................................2-9 Table 4: Washington/Hwy 111 TSM/TDM Corridor Existing Intersection LOS..........................................2-10 Table 5: Segment Level of Service Definitions.........................................................................................2-23 Table 6: Washington/Hwy 111 TSM/TDM Commercial Corridor Existing Segment Capacity Analysis ..... 2-24 Table 7: Washington/Hwy 111 TSM/TDM Corridor No Build Intersection LOS.........................................2-40 Table 8: Washington/Hwy 111 Commercial Corridor No Build Segment Capacity Analysis .....................2-45 Table 9: Washington/Hwy 111 TSMfrDM Corridor Study Alternative 1 Build Intersection LOS ...............2-49 Table 10: Washington/Hwy 111 TSM/TDM Corridor Study Alternative 2 Build Intersection LOS .............2-51 Table 11: Washington/Hwy 111 TSM/TDM Corridor Study Alternative 3 Build Intersection LOS .............2-53 Table 12: Recommended TSM Improvements.........................................................................................2-56 Table 13: Washington/Hwy 111 TSM/TDM Corridor Study Existing TDM Conditions.................................3-9 Table 14: Transit System Improvements.................................................................................................. 3-19 Table 15: Enhanced Vehicle Occupancy..................................................................................................3-24 Table 16: Alternative Work Schedules and Telecommuting.....................................................................3-28 Table 17: Non -motorized and Mode Shift.................................................................................................3-33 Table 18: Parking Management................................................................................................................ 3-39 Table 19: Land Use and Development Policies........................................................................................3-44 • Table 20: Aerial Photo Mapping by Local Agency.................................................................................... 3-51 0 5.94 • A APPENDICES APPENDICES • • =1 04 A: Appendix A - Project Development Team Membership Project Team Staff A-1 B: Appendix B - Existing Traffic Count Data B-1 C: Appendix C - Existing Pedestrian Count Data C-1 D: Appendix D - Intersection LOS Worksheets D-1 E: Appendix E - Segment LOS Capacities E-1 F: Appendix F — Aerial Locations — Other Recommended Improvements F-1 G: Appendix G — Site Specific Issues — Various Jurisdictions G-1 iv 5:.j 5 Washington Street & Highway f f f TSMITOM Corridor Study Executive Summary Executive Summary The Washington Street and Highway 111 corridors in the Study Area (reference Figure E-1) continue to experience significant growth in both population and employment. While this growth has brought with it many benefits, it has also dramatically increased travel demand along the corridors, particularly at the Highway 11/Washington Street intersection. To address the impacts of this growth, the City of La Quinta, in cooperation with other adjacent jurisdictions (Cities of Palm Desert, Indian Wells, and Indio, and the County of Riverside) and the Coachella Valley Association of Governments (CVAG), commissioned development of Transportation System Management/Transportation Demand Management (TSM/TDM) Solutions for the Washington Street and Highway 111 corridors. Study Purpose Traffic volumes along portions of the Highway 111 and Washington Street corridors have increased over the past few years, particularly along the north and east legs of the Washington Street and Highway 111 intersection. Retail developments, which tend to draw traffic from a much wider area including nearby cities, have also increased peak hour volumes within these corridors. Of particular concern are the intersections at Highway 111 at Washington Street and Washington Street at Fred Waring Drive. Additional widening of these intersections is less than desirable due to the acquisition of right-of-way that would impact adjacent businesses. • Because the population in the region is predicted to continue to increase, so will the congestion levels along the corridors and at it critical intersections. Transportation officials in each of the affected jurisdictions recognize that the congestion forecasted within the Study Area cannot be effectively managed by building additional highway lanes and other facility improvements alone. There is a growing awareness that new approaches are needed to manage congestion. The focus of this study is on providing reasonable mobility rather than continuing to serve auto trips. This study examines the need to "integrate" the Coachella Valley region's transportation facilities and services into a coordinated, multimodal system that includes innovative transportation technologies and applications. This approach is consistent with experiences and study findings in other high growth regions around the country. Many of these regions are grappling with the same issues as in the Coachella Valley. While congestion in this region may not be eliminated, or significantly reduced, it can be "better -managed". • There are many strategies that can be combined and coordinated to reduce the region's reliance on the single occupant vehicle. Some of these strategies can ensure a faster, more reliable trip time compared to travel in frequently congested travel lanes. There are also strategies that can lessen the inevitable deterioration of level of service and mobility on the highway system. This study explores those options. The overall approach to managing congestion must be multi -faceted to achieve a cumulative and synergistic effect with noticeable, positive impacts. An example of a synergistic system using coordinated congestion management tools is an incentives program offered by employers to encourage ridesharing combined with preferential parking to make ridesharing rapid and convenient. Each strategy (carpooling and parking) by itself would have limited impacts on congestion, but used in concert with each other and with multiple strategies, the impact can be much greater. E-1 to'. nog roo� 5)6 • Washington Street & Highway 111 TSMITDM Corridor Study Executive Summary 10 ® • V rrer Road �0 40thAvenue Country Club Dr e ®� � d 41stAvenue � ®in i I I ® E I a 1 ® 2ndAvenue _ e ®o ® 68 10 ® Pa[MROyade Drive y� l0 Derby Road. 1 Fred Warin Drive I' HI t I Miles Avenue E Westward Ho Drive I v %ftsmia aTg Highway111 �w avenue 4s •Net to Scale C C C Avenue 50 Study Area Boundary Washington & Hwy III TSMITDM Corridor Study Figure E-9 0 0 0 o Study Area - 'h h.wlortirt e+. Ioa E-2 Sp 1 'technologic Inn • Washington Street & Highway 111 TSM/TDM Corridor Study Executive Summary There is a need to embrace the opportunity to manage existing and projected congestion levels along the corridors to meet the requirements set forth in Assembly Bill 32 and Senate Bill 375. These requirements may ultimately result in mandated improvements to improve air quality and reduce global warming. The opportunity to plan and implement a coordinated TSM/TDM program consistent with broader community goals is now. The option may be sanctions that limit certain types of transportation improvements and the opportunities for economic growth that depend on a good transportation system. Study Goals The overarching goal of the Washington Street/Highway 111 TSM/TDM Corridor Study is to evaluate the existing transportation network and to determine how future improvements may be developed to serve existing and future transportation needs. It will be especially important to accommodate the projected traffic volumes in the manner best suited for the corridor. The time is now to make decisions about these vital transportation corridors. This Study provides a base of data to make decisions about that future. The following set of goals and objectives were applied to develop the Study and will measure the overall success of the Study as it is implemented over time. Managing both the demand and existing supply of transportation infrastructure represents all of the actions that the affected agencies may take to complement major new infrastructure investments to achieve the goals of this Study. Why TSM/TDM Is Important The mobility and economic vitality of the Study Area is of critical importance to its communities, the Coachella Valley, and the State as a whole. In addition, because the corridor includes Highway 111, a majority of the Coachella Valley will be impacted by the transportation improvements proposed. The ability to move safely and efficiently through the corridors will influence the competitive position of businesses located in the area and in the region. Transportation improvement alternatives and TDM strategies must respond to a variety of regional and local needs including: o Reduction in peak hour congestion along Washington Street and Highway 11, as well as other affected streets and roads e Improved connectivity o Enhanced access within the Coachella Valley to/from the Study Area ® Increased opportunities for alternative modes ® Expanded interregional transit service In addition to these regional benefits, a variety of related local concerns must be addressed. Not the least among them is the need to carefully plan and design transportation solutions that thoughtfully accommodate pedestrian and bicycles along with automobiles, buses, trucks, and other vehicles. Other local concerns relate to coordination with economic development initiatives, local activity centers, and protection and enhancement of the neighborhood environment. With increasing traffic congestion, travel by private automobile is becoming increasingly time consuming and unpredictable, affecting our quality of fife. Congestion on area roadways constrains the ability of people and goods to move easily, affecting the economic attractiveness of the Valley and the quality of life of its residents and workers. The average commute along the corridors will lengthen over time. This increase will add to daily congestion costs. The root cause of traffic congestion — too many vehicles crowding available road space and a lack of travel options E-3 5J8 7Lchnologica, Inn Washington Street 8 Highway 111 TSWTDM Corridor Study Executive Summary • giving people choices. Auto -oriented development has caused valuable funding resources to be allocated to roads and parking. Goods are also vulnerable to traffic delays, and congestion's growing effects are making the Valley's businesses increasingly concerned about their costs and their competitiveness. Changes in business activities have led to a need for more road space. Our current reliance on roads and highways is not sustainable. We need to reduce our reliance on the automobile and, with continued worsening of congestion levels; there is an increasing opportunity for alternative modes (and transit in particular) to play key roles in moving people in and around the Coachella Valley. Alternative Mode Benefits We have also come to understand that we cannot solve congestion in anything more than the short-term merely by building more roads. To effectively solve congestion in the long-term, we must promote a balanced transportation network that can work effectively for goods movement and for personal and business travel. To maximize this effectiveness, our transportation network must offer choice: a choice of routes for short and long trips, or for truck and neighborhood traffic; a choice of non -motorized travel and routes for recreation or for shorter trips; and a choice of modes for all trips as an alternative for those who cannot or choose not to drive a car for some or all of their daily travel needs. Transit can be a valuable complement to other travel options in the daily lives of Coachella Valley residents: pedestrians can hop on transit to save time and effort, cyclists can park their bikes at the stop or even bring them on board, and long-distance commuters can park and ride to work. Many people rely on a range of travel options, and will make different choices depending on trip purpose and length, weather, family needs or other factors. This Study has taken a balanced approach to the development of the transportation network and the availability of alternative choices for commuters, for students, for seniors, for work trips, for shopping trips; for school trips and • medical trips. When looking for alternatives to the personal automobile, it is important to present a range of options for personal choice but clearly, in terms of the impact on the overall network, transit, walking, and biking are and will be the most important alternatives for the broadest range of trips in, from and through the Study Area. • Existing and Future TSM Conditions Chapter 2 provides an overview of existing and future TSM conditions within the Study Area. Transportation System Management (TSM) is defined as a program to reduce demand on, and increase capacity of, the existing transportation system through better and more efficient use. Specifically, TSM is an integrated program to optimize the performance of existing infrastructure through the implementation of systems, services, and projects designed to preserve capacity and improve security, safety, and reliability. Existing Intersection Level of Service A total of 40 intersections along the Washington Street and Highway 111 corridors were studied, as well as 48 street and highway segments. Study Area intersections and roadway segments are shown in Figures E- 2 and E-3 and are further described in Chapter 2. The intersections and segments were identified in consultation with the PDT. E-4 Wei 7iwAnoiogfc9,lnr • • Washington Street & Highway 111 TSMITDM Corridor Study Executive Summary Fred Waring Dr d _ A F `u U) to E 3 `0 v Q Miles Ave •L],{�, y r%r .e Gabble Beach Drive ,70 $03 darnel or Westward Ho Dr d 0 t� c .� ec o d E ova Hwy -ill LA C Ave 47 rn c m 'T C O C N N MO 1 J d N D N N Ale Ave 48 � IAI E S Not to Sale I Key Intersections/Attached Segments Figure 2 I Washington Corridor Study Area Ave 48 to Fred Waring Drive ® Key Intersections Mi 510 Washington Street & Highway III TSMITDM Corridor Study Executive Summary • • • I Key Intersections/Attached Segments I I Along Washington Corridor Figure E-2 Fred Waring Drive to 1-10 WB Ramps Legend ..fin ® Key Intersections '[hchnwlwaien. Imo. E-6 y O . 14chnelwKfely In¢ 511 Washington Street & Highway III TSMtTBM Corridor Study Executive Summary • Intersection level of service analysis was conducted using the Synchro Signal Timing Program. Levels of Service can be determined for both signalized and unsignalized intersections. Thirty nine (39) of the Study intersections are currently signalized and one (1) is unsignalized. Referencing Table 4 in Chapter 2, a majority of the intersections are operating at LOS A through C, and three (3) are operating at LOS D (Washington at 42nd, Washington at Country Club Drive, and Jefferson at Highway 111). The minimum LOS standard is LOS D. Only one (1) intersection (Washington at 415t) is operating below the minimum standard or at LOS F. Existing Seqment Level of Service Findings Under existing conditions most of the segments in the Study Area are operating at acceptable Levels of Service (reference Figures 6 and 7 in Chapter 2. The following segments within the Study Area are currently operating at LOS E or below the minimum LOS standard of D: ♦ LOS E ✓ Washington Street Varner Road to 1-10 EB Ramps Future (Year 2015) — TSM Analysis Chapter 2 also provides a review of the intersections and segments studied in the future (Year 2015), a • review of the same intersections and segments in the Year 2015 assuming that no additional street and road improvements will be made within the Study Area (No Build scenario), and a review of the same intersections and segments in the Year 2015 (Build scenario) assuming that additional street and road improvements will be made along the corridors. For the Build scenario, several street and road improvement alternatives were analyzed with the goal of reducing existing and projected LOS deficiencies and improving traffic flow in the Study Area. The alternatives included the following: Future No Build (Year 2015 Without Improvements) Intersection Level of Service Intersection LOS results are shown graphically in Figures 9a through 9d and displayed in Table 7 in Chapter 2. Intersection LOS results for the Washington Street and Highway 111 corridors is provided below. Intersection results for other Study Area corridors are provided in Chapter 2. Washington Street Corridor Fourteen intersections along the Washington Street north/south corridor were analyzed in order to identify the average delay experienced by vehicles during the PM peak hour. Of the fourteen intersections studied, five intersections (see below) will operate at or below the LOS standard of D for the City of La Quinta. The intersections of Washington Street at Highway 111, 42nd Avenue, and Fred Waring Drive will operate at LOS E and exceed the City of La Quinta's LOS standard of D. Based on the 2000 HCM, LOS E describes operations at or near capacity. This level is considered by many agencies to be the limit of acceptable delay. 512 E-7 f 'RF Washington Street & Highway III 7SM/TDM Corridor Study Executive Summary • These high delay values generally indicate poor gaps for the minor street to cross and large queues. The intersections of Washington Street at Varner Avenue and 41st Avenue will operate at LOS F in the PM peak hour. Based on the 2000 HCM, LOS F describes operations that are at the failure point. Highway 111 Corridor Eleven intersections along the Highway 111 east/west corridor were analyzed in order to identify the average delay experienced by vehicles during the PM peak hour. Of the eleven intersections studied, one intersection (see below) will operate at or below the LOS standard of D for the City of La Quinta. The intersection of Highway 111 at Washington Street is operating at LOS E in the PM peak hour. Based on the 2000 HCM, LOS E describes operations at or near capacity. This level is considered by many agencies to be the limit of acceptable delay. These high delay values generally indicate poor gaps for the minor street to cross and large queues. Future No Build (Year 2015 Without Improvements) Scenario Seament Level of Service Analvsis Segment LOS is important in order to understand whether the capacity of a roadway can accommodate future traffic volumes. Under Future No Build (no improvements to the street and highway segments) conditions most of the segments in the Study Area will operate at acceptable Levels of Service. The following segments will operate at LOS E or F: ♦ LOS E ✓ Highway 111 — Mountain Cove Dr to Plaza La Quinta • ✓ Washington Street ✓ Avenue 47 to Avenue 48 ✓ Miles Avenue to Fred Waring Drive ♦ LOS F ✓ Highway 111 — West of Miles to Mountain Cove Dr ✓ Washington Street ✓ Varner Road to Country Club Drive Future Build (Year 2015 With Improvements) TSM Alternatives Three TSM alternatives that would address the Future Build (Year 2015 with improvements) scenario were developed and include the following: ♦ Alternative 1 — TSM Future Build Conditions (Year 2015 With Improvements) - add NB left turn lane and WB right turn lane at Washington Street and Highway 111, Signalize Washington Street at 41st Avenue With the addition of a northbound left turn lane and westbound right turn lane at Washington Street and Highway 111 and a signal at Washington Street and 4151 Avenue (see Figures 12 & 13 in Chapter 2) these intersections would meet the LOS standard of D. • E-8 513 7kchnolo{xiea.Fna Washington Street & Highway 111 TSMITDM Corridor Study Executive Summary • ♦ Alternative 2 — Future Build Conditions (Year 2015 With Improvements) - Washington Street Traffic Rerouting Traffic rerouting was analyzed for purposes of relieving congestion at intersections already at or near capacity. The following reroute was included in the Synchro analysis. The resulting intersection levels of service are illustrated in Figure 14 and displayed in Table 10, both included in Chapter 2. ✓ Washington Street/Highway 111 Southbound Lefts Reroute SB lefts at Washington Street/Highway 111 to Miles Avenue ♦ Alternative 3 — Future Build Conditions (Year 2015 With Improvements) - Washington Street Traffic Rerouting Traffic rerouting was analyzed for purposes of relieving congestion at intersections already at or near capacity. The following reroute was included in the Synchro analysis. The resulting intersection levels of service are illustrated in Figure 15 and displayed in Table 11. ✓ Washington Street Northbound Thrus Reroute NB thms at Washington Street/Avenue 48 to Adams Street Recommended TSM Alternative • Alternative 1 is the preferred Alternative. Implementation of Alternative 1 (adding a northbound left and westbound right turn lane at Washington Street/Highway 111) would achieve LOS D without requiring travelers to go out of their way to reach their destination. In addition, it is recommended that the recommended improvements along Washington and Highway 111 be implemented and that future improvements be considered in the year 2015 or when the Washington /Highway 111 intersection reaches an average peak hour delay of 70 seconds or higher. Other Future Year 2015 Recommended Intersection Improvements A number of other recommended improvements are listed in Chapter 2 to address Future Year (2015) conditions including turn lanes, closing median breaks, deceleration lanes, signal coordination, and the installation of median islands. Project Costs and Funding Sources Table E-1 provides a list of project costs for each specific improvement included in the recommended alternative described above. According to the table, the total cost of all TSM improvements is $2.78 million in current dollars. Potential funding sources are also provided for each TSM improvement. • E_9 ..... 514 • Washington Street & Highway 111 TSM/TDM Corridor Study Executive Summary TABLE E-1 Recommended TSM Improvements Cost Estimates and Potential Funding Sources ESTIMATED COST IMPROVEMENT r r DOLLARS) Washington treet/41 at Ave Cityo Palm esert/Riverside Traffic Signal $200,000 County/CMAQ ashington St/Ave 48 Intersection Improvements $200,000 City of La Quinta/CMAQ Washington St/42nd Ave Intersection Improvements $400,000 City of Palm Desert/CMAQ Washington S1/ViaSevilla Private Development Traffic Signal Impact Mitigiation (PDIM)/ $200,000 CMAQ Washington St/Woodhaven Dr Traffic Signal $200,000 City of Palm DeserUQMAO Washington St/Country Club Drive City of Palm Desert/Riverside Intersection Improvements $50,000 County/CMAQ Washington St/Emerald Crest Close Median $50,000 City of Palm Desert/CMAQ Washington SUSunnybrook Close Median $50,000 City of Palm Desert/CMAQ Washington St/Whirling Wind Close Median $50,000 City of Palm Desert/QMAO Washington SVEasthaven Road City of Palm Desert/Riverside Close Median $50,000 County/CMAQ Washington SVTuscon Circle Close Median $50,000 City of Palm Desert/CMAQ Washington St/Desert Breezes Resort City of La Quinta/ PDIM/ City o Close Median $50,000 Palm Desert/CMAQ Right Turn Deceleration Lane - NB Ralph's City of Palm Desert/Riverside Shopping Center South of 42nd Ave $100,000 County/CMAQ Right Turn Deceleration Lane - NB Ralph's City of Palm Desert/Riverside Shopping Center South of Country Club Drive $100,000 County/CMAQ Right Turn Deceleration Lane - SB Ralph's Shopping Center South of Country Club Drive $100,000 City of Palm Desert/CMAQ Right Turn Deceleration Lane - SB Ralph's Shopping Center South of 42nd Ave $100,000 City of Palm Desert/CMAQ Washington SVI-10 Interchange Area Signal Coordination $180,000 CMAQ Jefferson St, Westward Ho Dr to County Club Dr $120,000 CMAQ Adams St, Ave 48 to Fred Waring Dr $90,000 CMAQ Dune Palms Rd, Ave 48 to Fred Waring Dr $90,000 CMAQ Washington St/Hidden River Rd City of Palm Desert/Riverside Install Median Island $50,000 County/CMAQ Total $2.780,000 DELAY is measured in seconds LOS = Level of Service (1) Signalized Intersection. Delay results show the average delay for the entire intersection. Source: VRPA conducted LOS analysis using Synchro 6.0 E-10 '04 I" , m of r� I" 515 • is • Washington Street & Highway 111 TSM/TDM Corridor Study Executive Summary Existing and Future TDM Conditions Development in the Study Area is regional in scale. The intersection at Washington Street and Highway 111 is the single largest destination in the Coachella Valley region as referenced in the CVAG 0&D Study. This development generates and attracts significant volumes of auto trips from through the Coachella Valley and beyond. As a result, the demand for street and road and other enhanced modal improvements is needed to address congestion and delay along Washington and Highway 111. The scale of this issue requires the affected agencies to look at non-traditional methods to solve the congestion and delay problems. Such methods include changing the way people travel, the times that they travel, enhancing the existing environment to provide better connections between modes, and other innovative ideas. A shift in the way people travel will occur when they begin to understand that alternative transportation modes are viable, not just for others, but for themselves locally. They will begin to understand that alternative modes can be accommodated. Existing TDM Strategies In the 1990s, Coachella Valley cities and the County of Riverside adopted local TDM Ordinances. Table 13 in Chapter 3 provides a list of the TDMs included in those ordinances and the status of each TDM measure as it relates to the Study Area. Even though these ordinances have been on record for many years, many elements of the ordinances have not been actively applied or enforced. After extensive site visits throughout the Route 111 commercial corridor, the project team developed some ideas that may be effective at capturing more public acceptance of alternative transportation modes. To develop a good sense of the conditions faced by transit users and pedestrians members of the project team drove and/or walked along the Route 111 corridor from Indio to Palm Springs. In addition to moving through the corridor time was spent observing the interactions between pedestrians and bicyclists and motor vehicles. One of the more interesting observations made on the site visits was the enormous size, or geographic scale, of the more recent commercial centers along the corridor, especially those in the Cities of La Quinta, Palm Desert, and Indio. The reality of the large scale projects may provide enhanced opportunities for implementing some TDM solutions. The following pictures and photo descriptions provide an example of the conditions faced by pedestrians, transit riders, and bicyclists on a daily basis along the Highway 111 and Washington Street corridors. E-11 `516 u u M Washington Street & Highway 111 TSM/TDM Corridor Study Executive Summary This is the NW Corner of Washington Street and Route 111. Note the lack of connection between the transit stop location and the commercial activities. This is the SW Corner of Washington Street and Route 111. Note the lack of connection between the commercial activities and the homes located immediately adjacent to the center. E-12 VRY-•'a�,n.,.,i .rim.•. 517 M N Washington Street & Highway 111 TSM/TDM Corridor Study Executive Summary E-13 This an example of pedestrian facilities that do not complete a connection with nearby trip attractions in La Quinta Walking along the access driveway at the end of the sidewalk does not feel safe and tends to discourage walking and transit use. VRPA.�,Y,h 518 M M N Washington Street & Highway 111 TSM/TDM Corridor Study Executive Summary E-14 This an example of pedestrian facilities that do not complete a connection with nearby trip attractions in La Quinta Another view of transit shelter shows there is no direct connection to the commercial center. loy \ PA 4 'Ikchnuloi;ion, Inc. 519 M N Washington Street & Highway 111 TSM/TDM Corridor Study Executive Summary i — This transit shelter (currently out of h xP' service) is conveniently located at the r — = Y curb side with sidewalk. This is the view just east of the shelter where the sidewalk ends at the vehicle access driveway. E-15 \rt�• rawn.��i..�.�w r�.�. O Washington Street 8 Highway 111 TSM/TDM Corridor Study Executive Summary Future TDM Conditions and Recommendations Where the sidewalk ends at the driveway there is no safe pedestrian access to the shops and restaurants. OThe solutions to contemporary transportation problems can no longer be found solely in the construction of new or even wider roadways. The TDM strategy recommendations presented in this section have been drafted with an understanding that any viable solution must include the participation of all available stakeholders in the community. The municipal agency, land developers, local employers and their employees, the regional transit agency, local and regional hotels and resorts, sporting and concert venues, as well as the general public all need to work together cooperatively to resolve the transportation related issues that are currently affecting and will continue to affect the Coachella Valley's economic viability and environmental health. Traditional TDM Categories The TDM recommendations have been organized under the following six categories: o Transit System Improvements o Enhanced Vehicle Occupancy o Alternative Work Schedules and Telecommuting o Non -Motorized Transportation o Parking Management o Land Use and Development Policies Under each of these categories the specific recommendations are described as short-term, mid-term, or long-term. While some specific recommendations are completely different for each term, some mid and long term suggestions are enhancements or increased intensity of the short-term suggestions. Short-term Orecommendations are assumed to be implemented either immediately as funding is available to within five yy E-16 ❑ e. • • Washington Street & Highway 111 TSMITDM Corridor Study Executive Summary years. The mid-term and long-term recommendations are assumed to involve an additional five year increment each. Therefore, this plan establishes a set of five, ten, and fifteen year implementation goals. Of course, if opportunities arise that make implementation possible ahead of these suggested priorities, that would clearly be desirable. Tables 14 through 19 in Chapter 3 provide a detailed overview of the recommended list of TDM strategies and programs that should be applied by the Study Area agencies in the short-, mid-, and long-term. Agency Coordination and Administrative Recommendations As part of the initial assessment of conditions in the Coachella Valley, the project team conducted interviews with local agency staff along the corridor. Agency staff reported that they were aware that a local TDM Ordinances had been adopted, but they indicated that the ordinances were not actively enforced. There seemed to be a break in the site planning and review coordination process that allowed these requirements to go unaddressed. When members of the municipal development review team were brought together to discuss the issue, it became clear that while everyone was fulfilling their own part of the review process, there was no one clearinghouse process for an agency to determine if the pieces of development review work seamlessly and fulfill the intent of the current ordinances. For example, local staff assigned to review preliminary site plans (to insure compliance with ADA regulations) might only be concerned with the placement of a sidewalk ramp at each side of a commercial center driveway entrance. A sidewalk continuing away from the ramp along the roadside or extending into the commercial center was not a part of that particular reviewer's task. There are examples all across the Valley of ADA compliant ramps that have been constructed next to driveways that lead into landscaping areas or barrier walls. This issue is also seen frequently at transit stops where the construction plans for a new bus stop and shelter is reviewed by local engineering department staff to insure the surface pad and structures meet local codes, but they may not be directed to make sure that the pad connects to the adjacent sidewalk or an adjacent commercial center or other workplace. To address this issue, the designation of a staff coordinator is recommended. The coordinator would be responsible for coordinating and tracking the preliminary site plans or other construction plans as they pass through the affected agency departments. In addition to assigning a staff coordinator the affected agencies need to develop an education and training program for all plan review and building code inspectors to enhance the understanding of these issues. Site Specific TDM Suggestions and Recommendations Chapter 3 also provides an overview of site specific improvements that would facilitate mode shift in the Study Area. Most of these are made for implementation of potential physical improvements and programs that are most likely to be effective within the Study Area over the short-term or in some cases mid-term. Specific suggestions presented in the figures contained in Appendix G also have application at any number of different locations along Washington Street or other Study Area corridors that may not be shown on the figures. The improvements shown in the Appendix focus on removing barriers to the use of alternative transportation modes. For example, installation of crosswalk striping with on demand flashing pedestrian warnings imbedded in the roadway pavement at key locations provides a sense of safety that may affect an E-17 522 Washington Street & Highway III TSM/TDM Corridor Study Executive Summary • individual's decision to convert a vehicle trip to a walk trip. One of the frequent observations during the field reviews was that the sidewalk systems in the Valley seemed to be designed to take people past commercial centers rather than inviting them to enter. The absence of openings in landscaping and walls surrounding shopping centers serve as real barriers for the elderly and for people with physical limitations. Constructing paved direct access paths between the roadside and commercial centers and offices has not been a focus of local designers or reviewing municipal departments. That does appear to be changing as evidenced by the interest in this project and the attitude of cooperation offered to the project team by the Valley's local agencies. As the TDM strategies presented here are implemented they will definitely serve to influence the public's attitude toward alternative travel modes, it is impossible to be certain which particular strategy affected their final decision. This is the reality of TDM efforts. Therefore, this project includes a number of suggestions for site specific improvements all along the corridor that focus on removing non -motorized travel barriers. Achieving success in shifting people into more efficient and healthier travel modes cannot be achieved by a single agency in the Valley, which is why the project team conducted field reviews and made suggestions and recommendations for improvements along most of the Highway 111 corridor. Figure E-4 below provides an example of the other mapping developed and included in Appendix G. The aerial photos have been used to identify exactly where some of these TDM measures might be implemented as part of Study Area agencies' efforts to promote non -motorized transportation modes and reduce congestion. Of course these are suggestions made without the benefit of engineering analysis and are made as suggestions to begin a dialog of local agency staff from various departments to openly discuss • these possibilities. • E-18 A 523 Washington Street & Highway 111 TSMRDM Corridor Study Chapter 1- Introduction Chapter 1 Introduction The City of La Quinta, in cooperation with other adjacent jurisdictions (Cities of Palm Desert, Indian Wells, and Indio, and the County of Riverside) and the Coachella Valley Association of Governments (CVAG), commissioned development of Transportation System Management/Transportation Demand Management (TSM/TDM) Solutions for the Washington Street and Highway 111 corridors. Traffic volumes along portions of the Highway 111 and Washington Street corridors have increased over the past few years, particularly along the north and east legs of the Washington Street and Highway 111 intersection. Retail developments, which tend to draw traffic from a much wider area including nearby cities, have also increased peak hour volumes within these corridors. Of particular concern are the intersections at Highway 111 at Washington Street and Washington Street at Fred Waring Drive. Additional widening of these intersections is less than desirable due to the acquisition of right-of-way that would impact adjacent businesses. TSM/TDM alternatives were analyzed to determine if there are other cost effective ways of easing future congestion along the Washington/Highway 111 corridors. These alternatives may reduce travel delays either through a more effective use of existing capacity, adding capacity (if feasible), through traffic synchronization, encouraging motorists to use transit, car/van pooling, use of other alternative modes and TDM measures, encouraging motorists to travel at less congested times, and/or encouraging pedestrian and bicycle usage. The Study explored a number of transportation solutions and strategies for getting • people where they need to go by auto, foot, bicycle or bus, and potentially provide a baseline of data and analysis for helping to make those decisions in the future. Study Values This Study is a multi -faceted, integrated plan of transportation policies, TSM and TDM measure effectiveness, and financial evaluation to address the needs along the Highway 111 and Washington Street corridors. The final Study, when implemented, will improve the long-term quality of life in the Study Area by: ♦ Providing enhanced travel mobility, safety, reliability, accessibility and choice of transportation modes for users whether public, private, or commercial and recognizing the varied requirements of local and intra-corridor movement ♦ Supporting a sound regional economy by addressing the need to move people and freight efficiently, reliably, and safely through the corridors ♦ Supporting a healthy and vibrant land use mix of residential, hospitality, commercial, industrial, recreational, cultural and historical area ♦ Respecting and protecting natural resources including air quality ♦ Supporting balanced achievement of community, neighborhood, and regional goals for growth management, livability, the environment, and a healthy economy with promise for all 1i hiw]oQi�x, Inu 524 • • • Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 1- Introduction ♦ Distributing fairly the associated benefits and impacts for the region and the neighborhoods adjacent to or affected by the Corridors Study results and recommendations included in this report provide the components for an implementation process that will protect the future of the corridors with an improved and equitable balance of: livability, mobility, access, public health, environmental stewardship, and economic vitality. Study Goals and Objectives The TSM/TDM Study explores potential options to achieve the values listed above. To insure that the values are realized over time, a list of goals and objectives have been developed that may serve to cost effectively address existing and anticipated congestion along the Highway 111 and Washington Street corridors. The overarching goal of the Washington Street/Highway 111 TSM/TDM Corridor Study is to evaluate the existing transportation network and to determine how future improvements may be developed to serve existing and future transportation needs. It will be especially important to accommodate the projected traffic volumes in the manner best suited for the corridor. The time is now to make decisions about these vital transportation corridors. This Study provides a base of data to make decisions about that future. The following set of goals and objectives were applied to develop the Study and will measure the overall success of the Study as it is implemented over time. ♦ GOAL 1 - Improve mobility, accessibility, and safety within the Study Area. Objectives ✓ Improve roadway efficiency ✓ Decrease travel time ✓ Improve accessibility ✓ Improve vehicle travel safety ♦ GOAL 2 — Conduct the Study with transportation corridor preservation in mind. Objectives ✓ Proactively preserve the Study corridors ✓ Minimize impact to existing properties ✓ Minimize corridor preservation cost ♦ GOAL 3 - Provide a cost-effective transportation investment recommendation. Objectives ✓ Minimize cost ✓ Maximize cost-effectiveness 1-2 525 Washington Street & Highway 111 TSMITDM Corridor Study Chapter 1- Introduction • ♦ GOAL 4 - Provide a transportation system that enhances economic development. Objectives ✓ Promote a positive impact on property values ✓ Promote economic development GOAL 5 - Provide a transportation system that promotes land use development patterns that support alternative modes of transportation. Objectives ✓ Provide a transportation system that supports and accommodates alternative modes and TOM measures or strategies ✓ Provide a transportation system that reduces trips associated with existing or proposed development ♦ GOAL 6 - Promote a balanced, multi -modal transportation system that promotes choices for travelers and influences the demand for limited transportation systems. ✓ Build partnerships between all levels of the public and private sector using TDM ✓ provide information and education about travel options ✓ Offer incentives and programs that discourage Single Occupant Vehicle (SOV) travel ♦ GOAL 7 - Provide a transportation system that avoids, minimizes, and mitigates adverse environmental impacts and fosters positive environmental effects Objectives • ✓ Avoid/minimize, or if unavoidable, mitigate adverse impact on environmentally sensitive areas ✓ Improve air quality ✓ Reduce congestion ✓ Minimize energy consumption Whether one lives or works in the Study Area or travels through it, they recognize its importance to the Coachella Valley's overall transportation network. Over time, shopping, residential, hospitality, and office developments have expanded, and population demographics and economics have evolved. In addition to these local changes, advances in information and transportation technologies have created and shaped potential solutions that did not exist or were not viable even ten years ago. Finally, future growth and development in California, within the SCAG region, and within the CVAG subregion will be planned consistent with Senate Bill (SB) 375, which calls for the integration of transportation, land use and housing planning. SB 375 also establishes the reduction of greenhouse gas (GHG) emissions as one of the overarching goals for regional planning consistent with Assembly Bill (AB) 32. The transportation sector is the single largest source of GHG in California. The California Air Resources Board (CARB) estimates that approximately 40% of the GHG statewide is transportation related. The recommendations outlined in this Study support SB 375 and AB 32 objectives by improving traffic flow, reducing automobile trips, and enhancing the multi -modal opportunities for mobility in the Study Area. 1-3 Techndop en l 526 Washington Street & Highway 111 TSM/TOM Corridor Study Chapter 1- Introduction Study Approach An important objective of the Study was to set out a process that was acceptable to each of the cities, the County, CVAG and the public. The key objectives to successfully complete the Study included the following: ♦ Develop and conduct a credible Study process ♦ Coordinate with other key transportation and land use planning studies ♦ Involve the public in meaningful ways that bring good ideas to the forefront and lend credibility to, and acceptance of, the Study results ♦ Collect meaningful data on existing and future conditions that will help identify transportation needs and support Study conclusions ♦ Identify transportation problems and needs that should be resolved to improve accessibility, mobility, safety, and livability, and deal with congestion within the Study Area ♦ Develop screening criteria and performance measures to identify concepts that are the most cost effective, technically feasible, environmentally sound, and politically acceptable ♦ Develop a full -range of concepts for meeting the Study Area's transportation needs that consider all modal and demand management strategies ♦ Conduct sound transportation analysis in identifying problems and evaluating potential solutions ♦ Make recommendations that will fulfill long-range transportation and mobility needs within the Study Area • To address these Study objectives, the following major Study components were developed: TSM Study ♦ Existing and Future (Year 2015) TSM Conditions ♦ Development and Evaluation of Feasible Future (Year 2015) TSM Alternatives ♦ Recommended TSM Implementation Strategies, Cost, and Funding Sources TDM Study ♦ Development and Research of Existing and Future TDM Measures ♦ Development and Evaluation of TDM Alternatives ♦ Recommended TDM Implementation Strategies, Cost, and Funding Sources Project Development Team (PDT) To assist with development of the Study, a Project Development Team (PDT) was formed. Representatives on the PDT included the cities of La Quinta, Palm Desert, Indio, and Indian Wells, the County of Riverside, and CVAG. The PDT met five times over the duration of the Study to review Study products and provide guidance to consultant staff. Appendix A provides a list of PDT members and staff who were involved during development of the Study. 14 7L-r.hnologieq Inc. 527 Washington Street 8 Highway Ill TSMITDM Corridor Study Chapter 1- Introduction • Study Area In consultation with the County of Riverside, CVAG, and the cities of La Quinta, Indian Wells, Indio and Palm Desert, it was determined that the Study Area will include all signalized intersections in the area bounded by Fred Waring Drive on the north, Miles Avenue and Highway 111 on the west, Avenue 48 on the south, and Jefferson Avenue on the east. An exception is the Washington Street corridor between Fred Waring on the south and 1-10 on the north. In addition, all signalized intersections along Washington Street from 1-10 on the north to Avenue 48 on the south were included in the Study Area. The Study Area is shown in Figure 1. Study Area Statistics Table 1 provides an overview of the basic demographics of affected cities within the Study Area. The results indicate that a considerable population and employment base affects the Study Area on a daily basis. Overall the population potentially affecting the Study Area is 180,402, residing in 87,945 housing units, and traveling to 73,222 jobs. Specific details for each city are provided below. ♦ The City of La Quinta has a current population of 42,958 based upon the Riverside County Center for Demographic Research (Year 2008). Of the 42,958, currently 14,444 are employed within the City; 2,235 in retail services, 8,511 in the services industry, 1,765 in government, and 1,933 are self employed. The current number of housing units is 21,058 with 18,876 Single -Family units, 1925 Multi - Family units, and 257 other. • ♦ According to the Riverside County Center for Demographic Research in the year 2008, the City of Indian Wells had a population of 5,025. The county also reported that total employment for the city is 3,827; 269 in retail services, 3,293 in the services industry, 59 in government, and 206 self employed. The current number of housing units is 4,973 with 4,257 Single -Family units, 708 Multi -Family units, and 8 other. ♦ The City of Indio has a current population of 81,512 based upon the Riverside County Center for Demographic Research (Year 2008). Of the 81,512, currently 19,298 are employed within the City; 3,256 in retail services, 11,078 in the services industry, 3,541 in government, and 1,423 are self employed. The current number of housing units is 27,794 with 19,190 Single -Family units, 5,344 Multi - Family units, and 3,260 other. ♦ The City of Palm Desert has a current population of 50,907 based upon the Riverside County Center for Demographic Research (Year 2008). Of the 50,907, currently 35,653 are employed within the City; 5,913 in retail services, 24,579 in the services industry, 2,484 in government, and 2,677 are self employed. The current number of housing units is 34,120 with 23,150 Single -Family units, 7,661 Multi - Family units, and 3,309 other. 5 = 528 f[txhnologiex. Inc. • • Washington Street & Highway 111 TSMITDM Corridor Study Chapter 1- Introduction Study Area Boundary Washington & Hwy 111 TSM/TDM Corridor Study Figure 1 Study Area Iej �' Tic�wotopm.Lw 1-6 529 Tt��orom.�.. rna • • Washington Street & Highway 111 TSWrDM Corridor Study Chapter 1-Introduction TABLE 1 Adjacent City Demographics La Duima 42M 14444 21058 18876 257 2235 8511 1765 1933 Indian Wells 5025 3827 269 3293 59 206 4973 4257 8 !76611 ladio 81512 19298 3256 11078 3541 1423 27794 19190 3260 Palm Desert 50907 35653 5913 24579 2484 2677 34120 23150 3309 Totals: 18M 73222 11673 47461 7849 6239 87945 657 6834 Source: Mmmide County C.merl rDemoomolic Reseamh2008(hW:/A,..mema.omftd/C0menUDm0tess.asox) Data Collection Process Through contact with the local jurisdictions mentioned previously, and VRPA's field review in the Study Area, a considerable amount of TSM and TDM related data was collected to analyze existing TSM and TDM conditions, including TDM Ordinances, traffic counts, transit routes, maps and statistics, origin and destination studies, traffic model data, traffic impact studies affecting the Study Area, General Plan Land Use and Circulation Elements, and other related data and information. 1-7 ' 'lixbnolo4{icx,Im. 530 Washington Street & Highway If 1 TSM/TDM Corridor Study Chapter 2-Transportation Systems Management (TSM) Study Chapter 2 Transportation Systems Management (TSM) Study What is TSM? Transportation System Management (TSM) is defined as a program to reduce demand on, and increase capacity of, the existing transportation system through better and more efficient use. Specifically, TSM is an integrated program to optimize the performance of existing infrastructure through the implementation of systems, services, and projects designed to preserve capacity and improve security, safety, and reliability. The term includes improvements to the transportation system such as: ♦ Traffic detection and surveillance ♦ Arterial management ♦ Freeway management ♦ Demand management ♦ Emergency management ♦ Automated enforcement ♦ Traffic incident management ♦ Traveler information services ♦ Commercial vehicle operations ♦ Traffic control • ♦ Freight management ♦ Coordination of highway, rail, transit, bicycle, and pedestrian operations Existing Study Area Intersections and Segments Study Area intersections and roadway segments are shown in Figures 2 and 3 and are further described in the lists below. The intersections and segments were identified in consultation with the PDT. Existing Intersections ♦ Washington St/Highway 111 ♦ Washington SUAve 48 ♦ Washington SUAve 47 ♦ Washington St/Miles Ave ♦ Washington St/Fred Waring Dr ♦ Washington SUPalm Royale Dr ♦ Washington SUAve of the States ♦ Washington St/42nd Ave ♦ Washington SU41stAve ♦ Washington St/Hams Lane • 2-1 ` �,�� 531 Washington Street & Highway Ill TSMITDM Corridor Study Chapter 2 -Transportation Systems Management (TSM) Study . ♦ Washington St/Country Club Drive ♦ Washington SUI-10 EB Ramps ♦ Washington SUI-10 WB Ramps ♦ Washington St/Channel Drive ♦ Highway 111/Miles Dr ♦ Highway 111/Plaza La Quinta ♦ Highway 111/Simon Dr ♦ Highway 111/La Quinta Center ♦ Highway 111/La Quinta Dr ♦ Highway 111/Depot Dr ♦ Varner Rd/1-10 Ramps ♦ Adams St/ Ave 48 ♦ Adams St/Highway 111 ♦ Adams SU Westward Ho Dr ♦ Adams St/Miles Ave ♦ Adams St/Fred Waring Dr ♦ Dune Palms Rd/Ave 48 ♦ Dune Palms Rd/Highway 111 ♦ Dune Palms Rd/Miles Ave ♦ Dune Palms Rd/Fred Waring Dr ♦ Jefferson St/Ave 48 ♦ Jefferson St/Highway 111 • ♦ Jefferson St/Westward Ho Dr ♦ Jefferson SU Pebble Beach Dr ♦ Jefferson SUMiles Ave ♦ Highway 111/Mountain Cove Dr ♦ Jefferson St/Fred Waring Dr ♦ Fred Waring Dr/Warner Trail ♦ Fred Waring Dr/Palm Royale Dr ♦ Miles Ave/Warner Trail • 2-2 *h.,g,. 532 Washington Street & Highway 111 TSM1TDM Corridor Study Chapter 2—Transportation Systems Management (TSM) Study • Existing Roadway Segments ♦ Washington Street: ✓ Avenue 48 to Avenue 47 ✓ Avenue 47 to Highway 111 ✓ Highway 111 to Miles Avenue ✓ Miles Avenue to Fred Waring Drive ✓ Fred Waring Drive to Palm Royale Drive ✓ Palm Royale Drive to Avenue of the States ✓ Avenue of the States to 42nd Avenue ✓ 42nd Avenue to Harris Lane ✓ Harris Lane to Country Club Drive ✓ Country Club Drive to 1-10 EB Ramps ✓ 1-10 EB Ramps to Varner Road ✓ North of Varner Road ♦ Highway 111: ✓ Jefferson Street to Dune Palms Road ✓ Dune Palms Road to Adams Street ✓ Adams Street to Washington Street ✓ Washington Street to Plaza La Quinta ✓ Plaza La Quinta to Mountain Cove Drive ✓ Mountain Cove Drive to Miles Avenue • ♦ 42nd Avenue: ✓ East of Washington Street ✓ West of Washington Street ♦ 415t Avenue: ✓ East of Washington Street ♦ Adams Street: ✓ Avenue 48 to Highway111 ✓ Highway 111 to Westward Ho Drive ✓ Westward Ho Drive to Miles Avenue ✓ Miles Avenue to Fred Waring Drive ♦ Avenue 48: ✓ Jefferson Street to Dune Palms ✓ Dune Palms to Adams Street ✓ Adams Street to Washington Street ♦ Country Club Drive: ✓ East of Washington Street ✓ West of Washington Street is 2-3 _: 533 7kefinoloRiea. Inm Washington Street & Highway III TSM/TDM Corridor Study Chapter 2 -Transportation Systems Management (TSM) Study • ♦ Dune Palms Road: ✓ Avenue 48 to Highway 111 ✓ Highway 111 to Miles Avenue ✓ Miles Avenue to Fred Waring Drive ♦ Fred Waring Drive: ✓ Jefferson Street to Dune Palms Road ✓ Dune Palms Road to Adams Street ✓ Adams Street to Palm Royale Drive ✓ Palm Royale Drive to Washington Street ✓ Washington Street to Warner Trail ♦ Jefferson Street: ✓ Avenue 48 to Highway 111 ✓ Highway 111 to Westward Ho Drive ✓ Westward Ho Drive to Miles Avenue ✓ Miles Avenue to Fred Waring Drive ♦ Miles Avenue: ✓ Jefferson Street to Dune Palms Road ✓ Dune Palms Road to Adams Street ✓ Adams Street to Washington Street ✓ Washington Street to Warner Trail ✓ Warner Trail to Highway 111 ♦ Palm Royale Drive/Mountain View: ✓ East of Washington Street • ✓ West of Washington Street ♦ Varner Road: ✓ West of Washington Street ✓ Washington Street to 1-10 WB Ramps ✓ East of 1-10 WB Ramps ♦ Warner Trail: ✓ Miles Avenue to Fred Waring Drive ♦ Westward Ho Drive: ✓ Jefferson Street to Adams Street 2-0 N... 534 T hnoingicay Inc_ U • • Washington Street & Highway fit TSM/TDMCorridor Study Chapter 2 -Transportation Systems Management (TSM) Study o` 0 K F a' Fred Waring Dr d N C 3 a v Q Miles Ave {�,, yk1: PehNe �e Beach oriv. Q o3 Charm or m Westward Ho Dr 'o U c O 4�1 Ce 8 0 e 0 O � a Hwy-111 N C Ave 47 y O) C S N C O L M m a d x 3 Ave 48 W -E S Not to tale Key Intersections/Attached Segments Figure 2 g Washington Corridor Study Area Ave 48 to Fred Waring Drive Legend ® Key Intersections 'tkxtioeloaSax Ira 2-5 : _ ,� �te� �� 535 • • Washington Street & Highway 111 TSMITDM Corridor Study Chapter 2-Transportation Systems Management (TSM) Study N �E S o Not to tale is E 6U roI Harris Lane Grob Q 41st Avenue Indio Blvd u 5 y 9 w 1-10 T a 42nd Avenue Q Ave of the States y 1/Palm Royale F= ✓ DareyRd C � rt 3 y N 3 a ` 0 i Fred Waring Dr Key Intersections/Attached Segments Along Washington Corridor Figure 3 Fred Waring Drive to 1-10 WB Ramps Legend ® Key IntersectionsOAT 2-6 Tachnoio !nm 536 Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 2—Transportation Systems Management (TSM) Study is Existing Traffic and Pedestrian Counts Historical segment traffic counts were used to determine the peak season (winter) percentage increase that was applied to off-peak season counts. Recent intersection, segment and pedestrian counts along with the lane geometry, signal phasing, existing signal timing data and recent Traffic Impact Assessments (TIA's) were used to assess existing intersection and segment levels of service. Other traffic -related data and studies collected and/or still being collected include Air Quality and Circulation Elements, historical and recent accident data, recent speed surveys, aerial photos, and programmed or recommended roadway improvements. Specifically, existing intersection turning movement counts were collected for the Study Area in May 2009 for twenty eight (28) of the thirty nine (39) intersections. The remaining eleven intersections were collected from TIA's conducted in the peak season of 2007. The counts that were collected in May 2009 were increased 31% to reflect the peak season. This adjustment was determined by comparing several intersections counts from various TIA'S within the peak season and in the month of May. Also, two of the 39 intersections were recounted in September of 2009 to account for the opening of the Miles Avenue Bridge. Those intersections were also increased 31%. Finally, a new intersection was added along Washington Street just north of Hwy-111, it was also counted in September and increased by 31%. Appendix B provides count spreadsheets for the twenty eight (29) intersections and TIA intersection count graphics for the remaining eleven (11) intersections. Pedestrian counts were also increased by 31% for these intersections. Appendix C provides the adjusted pedestrian movements. Existing segment average daily traffic was obtained from the Coachella Valley Association of Governments (CVAG) 2009 Traffic • Census Program. For segments not found within the CVAG 2009 Traffic Census Program, existing turning movements were used (increased 31 %) to estimate the average daily traffic. Existing Intersection and Segment Level of Service When preparing the existing conditions report, guidelines provided by affected agencies were followed. In analyzing street and intersection capacities, Highway Capacity Manual (HCM) based Level of Service (LOS) methodologies were applied. Furthermore, minimum LOS standards adopted by affected jurisdictions were applied to quantitatively assess the street and highway system's performance. Existina Intersection Level of Service Analysis Intersection level of service analysis was conducted using the Synchro Signal Timing Program. Levels of Service can be determined for both signalized and unsignalized intersections. Thirty nine (39) of the Study intersections are currently signalized and one (1) is unsignalized. Intersection turning movement counts and roadway geometrics used to develop LOS calculations were obtained from field review findings and count data provided from the traffic count sources. • 2-7 -` 537 Washington Street 8 Highway f 91 TSM(TDM Corridor Study Chapter 2—Transportation Systems Management (TSM) Study Tables 2 and 3 indicate the ranges in the amounts of average stop time delay for a vehicle at signalized and unsignalized intersections for the various levels of service ranging from LOS "A" to "F". Existing intersection geometrics are shown in Figure 4a through 4d. Intersection LOS results are displayed in Table 4 and shown graphically in Figures 5a through 5d. Appendix D provides a set of SYNCHRO worksheets for all Study Area intersections and identifies results of the intersection LOS analysis. TABLE 2 Signalized Intersections Level of Service Definitions (2000 Highway Capacity Manual) rTOTAL DELAY A Describes operations with very low delay. This level of service occurs 510.0 when there is no conflicting traffic for a minor street. Describes operations with moderately low delay. This level generally > 10.0 B occurs with a small amount of conflicting traffic causing higher levels of and average delay. < 20.0 Describes operations with average delays. These higher delays may a 20.0 C result from a moderate amount of minor street traffic. Queues begin to and get longer. <_ 35.0 Describes a crowded operation, with below average delays. At level D. > 35.0 D the influence of congestion becomes more noticeable. Longer delays and may result from shorter gaps on the mainline and an increase of minor < 55.0 street traffic. The queues of vehicles are increasing. Describes operations at or near capacity. This level is considered by > 55.0 E many agencies to be the limit of acceptable delay. These high delay values generally indicate poor gaps for the minor street to cross and and0 large queues. < Describes operations that are at the failure point. This level, considered to be unacceptable to most drivers, often occurs with over- saturation, F that is, when arrival flow rates exceed the capacity of the intersection. ? 80.0 Insufficient gaps of suitable size exist to allow minor traffic to cross the intersection safely. O 28 oror�. 538 "A Washington Street & Highway 111 TSNMTDM Corridor Study Chapter 2—Transportation Systems Management (TSM) Study TABLE 3 Unsignalized Intersections Level of Service Definitions (2000 Highway Capacity Manual) rAVERAGE TOTAL DELAY isectveh) A No delay for stop -controlled approaches. < 10.0 B Describes operations with minor delay. ? 10.0 and < 15.0 C Describes operations with moderate delays. >_ 15.0 and 5 25.0 D Describes operations with some delays. 25.0 and < 35.0 E Describes operations with high delays and long queues. 35.0 and 550.0 F Describes operations with extreme congestion,. with very high delays and long queues unacceptable to most drivers. 29 �,.. 539 'Ibchnologiwa. Ins Washington Street & Highway f 11 TSMfTDM Corridor Study Chapter 2-Transportation Systems Management (TSM) Study • TABLE 4 Washington Street/Highway I II TSM/TDM Corridor Study Existing Intersection LOS INTER .' SECTION 1. Washington Street / Hwy-111 0 PEA HOUR PM EXISTIN'1(3 DELAY LOS. 34.9 C 2. Washington Street /Avenue 48 0 3. Washington Street/Avenue 47 t') . Washington Street/Miles Avenue t) �. PM PM PM 25.2 11.7 16.9 C B B 5. Washington Street / Fred Waring Drive 10 PM 27.4 C 6. Washington Street / IsRoyale Drive 0i -phi- 10.0 A 7. Washington Street/Avenue of the States i') PM 17.3 B 8. Washington Street/42nd Avenue I 9.Washington Street/41st Avenue R)-"... 10. Washington Street / Harris Lane it T * PM PM PM� 49.9 N/A D F 16.5 B 11. Washington Street / Country Club Drive fq PM 36.2 D 12. Washington Street / I-10 EB Ramps 1r) 13. Varner Road /-10 WB Ramps l'I 14. Hwy-111 / Miles Avenue ii1 -� 15. Hwy-111 / Mountain Cove f') PM PM PM _ PM 16.7 B 19.4 12.1 13.1 C B B 16. Hwy-111 / Plaza La Quinta f') � 17. Hwy-111 / Simon Drive n n:,v.,�.. .,...v�.� i uPut PM 11.9 9.7 B A 18. HvW111 / La Quinta Center .ant. __ - PM 13.1 B 19. Hwy-111 / La Quinta Drive u) O Hwy-111 / Depot Drive 10 ._ _.u.__. 21. Adams Street/Avenue 48 l') 22_. Adams Street .,/ Hwy- 1®.--®.- �,�..�..,.......-ate 23. Adams Street/Westward Ho Drive ff. 24. Adams Street / Miles Avenue O) .,....-,,.r- PM PM PM ._pM_s PM A PM 28.7 16.1 21.7 C B C 19.6 10.4 18.3 B B B 5. Adams Street /Fred Waring Drive (') 6 Dune Palms Road / Avenue 4P') 27. Dune Palms Road /Hwy-111 f') PM PM pM 24.5 10.5 18.6 C B B 28. Dune Pais /Mlles Avenue 29. Dune Palms Road / Fred Waring Drive f9 30. Jefferson Street / Avenue 48 tp 31. Jefferson Street / Hwy 111 d) 32. Jefferson Street / Westward H* o Drive (')T PM PM PM --PM_ PM 17.1 16.7 23.1 B B C 29.1 C 5.4 A 33. Jefferson Street / Pebble Beach Drive n) 34. Jefferson Street /Miles Avenue f' pM PM 5.5 A 22.0 C 35. Jefferson Street / Fred Waning Drive t' _ PM 23.2 C 36. Fred Waring Drive / Wamer Trail I') 37. Fred Waring Drive / Palm Royale Drive 38. Varner Road / Washington Street 39. Miles Avenue / Wamer Trail 0. l:hannel Drive / Washington Street "' a� PM PM PM PM - pp j 31.1 15.7 27.1 8.5 C B C A 15,q B CY ill .W.. 11is LOS = Level of Service N/A = LOS for One and Two-way stop contolled Intersection is shown forworst Nmlrg movement (1) Signalized Intersection. Delay results slow the average delay for the enti2 intersection. (2) Oneway Stop Cadmlled Intersection. Delay results not applicable. The LOS is shaven for the worst movement Source: VRPA conducted LOS analysis using Synchm 6.0 2-10 •T hnobRicx. !rive 5 q � • ti v o m 3 � J V \ � Tf U.A. PN swied ound � 7-40 a004s swept' ` c n c O •�o O C7 N ., c _rn w w � i N �JJJ 44 'r- I!eil �awe/q r T} W o 15 Z w % ' • ur 7TTf- `ITT ro... 541 11 0 0 Washington Street & Highway III TSMITDM Corridor Study Chapter 2-Transportation Systems Management (TSM) Study OL A, A Westward Ho Dr —Corporate Center Dr Hwy-1 I I Ave 47 U) E 0 CY 0 am —Sams Club .j Ave 48 J" NdIoScde + Existing Lane Geometry Figure 4b Legend Stop Sign Study Intersections 9 Signalized Intersection- 0. 542 0 • 0 Washington Street & Highway I I I TSfVYTDM Corridor Study Chapter 2—Transportation Systems Management (TSM) Study + f 4100 Qv Channel Dr > o U 0 0 (D W .71 V 0 Ave 47 CD 7)tM r, Ave 48 N V +E W to Scale Existing Lane Geometry Figure 4c Legend Stop Sign Study Intersections Signalized Intersection 0".. 543 • • • Washington Street & Highway Ill TSM/TOM Corridor Study Chapter 2 -Transportation Systems Management (TSM) Study _z _ uOr r7 Harris ..-LaneryCr46 �r I-t0 41st Avenue - �11114 � a '1Tfif 3 y 42nd Avenue a m Ave of the states N c r g — '` 3 Palm Royale or y Darby Rd c A 3 It- Fred Waring Dr Existing Lane Geometry Figure 4d Legend : Stop Sign Study Intersections 8 Signalized Intersection r xhrot s 2-14 47.hricilcigir% Trrd' 44 • Iwo 740 E J � � n z 3S uosieyer m c I, a i 91, u3 y --- . ly xcs.' �•1 i I' 1m \ m o i ,....... PH styled Mn 70 m t� c 0 WAS swept' � a t Fos —lol ..... • m Vi N N zaa v °_— .I • r to 31- O ° J O O O p �. 1 �. �•. �y J L- v __..... �� _ sr-. `I 1 f y 0 2 IL i 'o P\ c C" o CM Jaujam I JBS to U. W $9 fig 545 0 0 0 Washington Street& Highway III TSMITDM Corridor Study Chapter 1-Transportation Systems Management (TSM) Study 136 gm 203 ' 149 200 1151 202 ♦ 70-0 A 142 N W _F, Not to $cue 402 14 272 _M9 I CY 132 143♦ 1397 106- 13 V 7 14 69 Westward Ho Dr 258 622 0 692 0- Existing (2009) PM Peak Hour Counts/SOS Le en XXX PM Peak Hour Traffic 0 LOS C or Better (3 LOS E 0 LOSD 0 LOS F 217 106 430 Figure 5b 546 • 0 Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 2 -Transportation Systems Management (TSM) Study a o T 34 ' u 1070 41 69---A 1633-> 79..-, Y 1107 O 3 A i 5 o 1699 (� 30� C C 0 A_402\ YO -735 i 209 A r• I toss-s 493 Y I :� F ' A tB6 518 Y N A, WE S Not to Scale Source: NDS Car Counts, CVAG Monitoring Re n 280 .i--- y 29 90 33 > 101 by i b Channel orl °i \A 5 ' I '4a0y' Ito J / r � t Nomfi0 iv C Ave 47 C_ L N 3 5"" < A :-> 5-Y Counts conducted May 2009 and seasonally Existing (2009) PM Peak Hour Counts/LOS Lend XXX PM Peak Hour Traffic 0 LOS C or Better ( LOS E 0 LOS D n LOS F Figure 5c 0A&-to"I". 2-17 IRPIX 0 0 0 Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 2 -Transportation Systems Management (TSM) Study 224 I \ �-250 er b ly y Y-166 Y ]i umi 115 639 ......_ \ 456 i nm i \ 0- m " 19 .- 108, i8p� 6a6� -� � i• i -63) 1 724, D 317 d i _..Hal rn Lane � I �- Wa fit 14 i I B8 <-241 i 360 e 308 zee., Ave of the Stales + - -35 O V 50 ta3 L e6 " Palm Royale Dr 25 1e5 _. F y Darby Rd TFIdWaring N W E f fas. Dr Y 26 Y Not to Scale 10..i Ij A I' 13, Existing (2009) PM Peak Hour Counts/LOS Lenen XXX PM Peak Hour Traffic 0 LOS C or Better @ LOS E 0 LOS D p LOS F 1.10 Figure 5d VRI9Tehnnlnrticw, Inc. 548 Washington Street & Highway Ill TSM/TDM Corridor Study Chapter 2—Transportation Systems Management (TSM) Study • Existing Intersection Capacity Analysis — Findings and Conclusions All intersection LOS analyses were estimated using Synchro 6 Software. Various roadway geometrics, traffic volumes, and properties (signal timing, peak hour factors, etc) were input into the Synchro 6 Software program in order to accurately determine the travel delay and LOS. Washington Street Corridor Fourteen intersections along the Washington Street north/south corridor were analyzed in order to identify the average delay experienced by vehicles during the PM peak hour. Of the fourteen intersections studied, thirteen intersections (see below) are operating at the LOS standard of D or better for the City of La Quinta. The intersection of Washington Street at 4151 Avenue is currently operating at LOS F in the PM peak hour. Based on the 2000 HCM, LOS F describes operations that are at the failure point. Intersections Operating at LOS D or better: ♦ Washington St/Highway 111 ♦ Washington St/Country Club Drive ♦ Washington SUAve 48 ♦ Washington SUMiles Ave ♦ Washington St/Fred Waring Dr ♦ Washington St/Palm Royale Dr ♦ Washington St/Ave of the States • ♦ Washington SU42nd Ave ♦ Washington St/Hams Lane ♦ Washington SUI-10 EB Ramps ♦ Washington Starner Road ♦ Washington St/Channel Dr ♦ Washington St/Ave 47 Intersections Operating at LOS E or worse: ♦ Washington SU415t Ave Highway 111 Corridor Eleven intersections along the Highway 111 east/west corridor were analyzed in order to identify the average delay experienced by vehicles during the PM peak hour. All eleven intersections studied (see below) are operating at the LOS standard of D or better for the City of La Quinta. Intersections Operating at LOS D or better: ♦ Highway 111/ Washington St ♦ Highway 111/Mountain Cove Rd ♦ Highway 111/Plaza La Quinta ♦ Highway 111/Simon Dr • 2-19 1. 549 Washington Street & Highway 111 TSMITDM Corridor Study Chapter 2-Transportation Systems Management (TSM) Study • ♦ Highway 111/La Quinta Center ♦ Highway 111/La Quinta Dr ♦ Highway 111/Depot Dr ♦ Highway 111/Adams St ♦ Highway 111/ Dune Palms Rd ♦ Highway 111/Jefferson St ♦ Highway 111/Miles Avenue Fred Waring Drive Corridor Six intersections along the Fred Waring Drive east/west corridor were analyzed in order to identify the average delay experienced by vehicles during the PM peak hour. All six intersections studied (see below) are operating at the LOS standard of D or better for the City of La Quinta. Based on the 2000 HCM, LOS D describes a crowded operation, with below average delays. At level D, the influence of congestion becomes more noticeable. Intersections Operating at LOS D or better ♦ Fred Waring Dr/Washington St ♦ Fred Waring Dr/Adams St ♦ Fred Waring Dr/Dune Palms Rd ♦ Fred Waring Dr/Jefferson St ♦ Fred Waring Dr/Warner Trail • ♦ Fred Waring Dr/Palm Royale Dr Jefferson Street Corridor Six intersections along the Jefferson Street north/south corridor were analyzed in order to identify the average delay experienced by vehicles during the PM peak hour. All six intersections studied (see below) are operating at the LOS standard of D or better for the City of La Quinta. Based on the 2000 HCM, LOS D describes a crowded operation, with below average delays. At level D, the influence of congestion becomes more noticeable. Intersections Operating at LOS D or better: ♦ Jefferson St/Ave 48 ♦ Jefferson St/Highway 111 ♦ Jefferson St/Westward Ho Dr ♦ Jefferson St/Pebble Beach Dr ♦ Jefferson St/Miles Ave ♦ Jefferson St/Fred Waring Dr • ',_ 550 Washington Street & Highway 111 TSMITDM Corridor Study Chapter 2-Transportation Systems Management (TSM) Study • Adams Street Corridor Five intersections along the Adams Street north/south corridor were analyzed in order to identify the average delay experienced by vehicles during the PM peak hour. All five intersections studied (see below) are operating at the LOS standard of D or better for the City of La Quinta. Based on the 2000 HCM, LOS D describes a crowded operation, with below average delays. At level D, the influence of congestion becomes more noticeable. Intersections Operating at LOS D or better: ♦ Adams SUAve 48 ♦ Adams St/Highway 111 ♦ Adams St/Westward Ho Dr ♦ Adams St/Miles Ave ♦ Adams St/Fred Waring Dr Miles Avenue Corridor Six intersections along the Miles Avenue east/west corridor were analyzed in order to identify the average delay experienced by vehicles during the PM peak hour. All five intersections studied (see below) are operating at the LOS standard of D or better for the City of La Quinta. Based on the 2000 HCM, LOS D describes a crowded operation, with below average delays. At level D, the influence of congestion becomes more noticeable. • Intersections Operating at LOS D or better: ♦ Miles Ave/Washington St ♦ Miles Ave/Adams St ♦ Miles Ave/Dune Palms Rd ♦ Miles Ave/Jefferson St ♦ Miles Ave/Warner Trail ♦ Highway 111/Miles Dr Dune Palms Road Corridor Four intersections along the Dune Palms Road north/south corridor were analyzed in order to identify the average delay experienced by vehicles during the PM peak hour. All four intersections studied (see below) are operating at the LOS standard of D or better for the City of La Quinta. Based on the 2000 HCM, LOS D describes a crowded operation, with below average delays. At level D, the influence of congestion becomes more noticeable. Intersections Operating at LOS D or better: ♦ Dune Palms Rd/Ave 48 ♦ Dune Palms Rd/Highway 111 • 551 Washington Street 6 Highway III TSM/TOM Corridor Study Chapter 2-Transportation Systems Management (TSM) Study • ♦ Dune Palms Rd/Miles Ave ♦ Dune Palms Rd/Fred Waring Dr Avenue 48 Corridor Four intersections along the Avenue 48 east/west corridor were analyzed in order to identify the average delay experienced by vehicles during the PM peak hour. All four intersections studied (see below) are operating at the LOS standard of D or better for the City of La Quinta. Based on the 2000 HCM, LOS D describes a crowded operation, with below average delays. At level D, the influence of congestion becomes more noticeable. Intersections Operating at LOS D or better: ♦ Ave 48/Washington St ♦ Ave 48/Adams St ♦ Ave 48/Dune Palms Rd ♦ Ave 48/Jefferson St Westward Ho Drive Corridor Two intersections along the Westward Ho Drive east/west corridor were analyzed in order to identify the average delay experienced by vehicles during the PM peak hour. Both intersections studied (see below) are operating at the LOS standard of D or better for the City of La Quinta. Based on the 2000 HCM, LOS D • describes a crowded operation, with below average delays. At level D, the influence of congestion becomes more noticeable. • Intersections Operating at LOS D or better: ♦ Westward Ho Dr/Adams St ♦ Westward Ho Dr/Jefferson St Varner Road Corridor One intersection along the Varner Road east/west corridor was analyzed in order to identify the average delay experienced by vehicles during the PM peak hour. The intersection of Varner Road at 1-10 WB Ramps is currently operating at LOS C, which is better than the LOS standard of D for the City of La Quinta. Based on the 2000 HCM, LOS C describes operations with average delays. Existing Segment Level of Service Analysis According to the HCM, LOS is categorized by two parameters of traffic: uninterrupted and interrupted flow. Uninterrupted flow facilities do not have fixed elements such as traffic signals that cause interruptions in traffic flow. Interrupted flow facilities do have fixed elements that cause an interruption in the flow of traffic, such as stop signs and signalized intersections along arterial roads. A roadway segment is defined as a stretch of roadway generally located between signalized or controlled intersections. Po 552 Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 2—Transportation Systems Management (TSM) Study Segment LOS is important in order to understand whether the capacity of a roadway can accommodate future traffic volumes. Table 5 provides a definition of segment LOS. The performance criteria used for evaluating volumes and capacities on the road and highway system for this Study were estimated using the County of Riverside Roadway Capacity Table. The table considers the capacity of individual road and highway segments based on roadway variables (design speed, passing opportunities, signalized intersections per mile, number of lanes, saturation flow, etc.). The capacity table is provided in Appendix E and existing segment LOS results are displayed in Figures 6 and 7 and Table 6. Existing Segment Level of Service Findings Under existing conditions most of the segments in the Study Area are operating at acceptable Levels of Service. The following segments are currently operating at LOS E: o LOS E ✓ Washington Street Varner Road to 1-10 EB Ramps TABLE 5 Segment Level of Service Definitions (2000 Highway Capacity Manual) A Represents free flow. Individual vehicles are virtually unaffected by the presence of others in the traffic stream. Is in the range of stable flow, but the presence of other vehicles in the B traffic stream begins to be noticeable. Freedom to select desired speeds is relatively unaffected, but there is a slight decline in the freedom to maneuver. Is in the range of stable flow, but marks the beginning of the range o C flow in which the operation of individual vehicles becomes significantly affected by interactions with other vehicles in the traffic stream. Is a crowded segment of roadway with a large number of vehicles D restricting mobility and a stable flow. Speed and freedom to maneuver are severely restricted, and the driver experiences a generally poor level of comfort and convenience. Represents operating conditions at or near the level capacity. All E speeds are reduced to a low, but relatively uniform value. Small increases in flow will cause breakdowns in traffic movement. Is used to define forced or breakdown flow (stop -and -go gridlock). This condition exists when the amount of traffic approaches a point where F the amount of traffic exceeds the amount that can travel to a destination. Operations within the queues are characterized by stop and go waves, and they are extremely unstable. 2-23 • • Washington Street & Highway 111 TSMITDM Corridor Study Chapter 2-Transportation Systems Management (TSM} Study TABLE 6 Washington/Hwy 111 Commercial Corridor Existing Segment Capacity Analysis Roadway 1 st Ave Segment East of Washin ton St Laberof 2 I Arterial C I 1000' 42nd Ave est of Washington St 4 1 Urban Arterial C 15600' 42nd Ave East of Washington St 4 1 Urban Arterial C 16400' Adams St Fretl Waring or to Miles Ave 4 Urban Arterial C 11100' AdamsSt Miles Ave to Westward Ho or 4 Urban Arterial C 11500' Adams St Westward Ho Dr to Highway 111 4 Urban Arterial C 13700 AdamsSt Hi hwev 111 to Ave48 4 Urban Arterial C 11200 Ave 48 ashin ton St to Adams St 4 Arterial C 12700 Ave 48 dams St to Dune Palms Rd 4 Arterial C 13300' Ave 48 Dune Palms Rd to Jefferson St 4 Arterial C 17500' Ave of the States esl of Washington St 2 Arterial C 6700' Highway 111 est of Warner Trail 4 Urban Arterial 0 31900' Highway 111 amer Trail to Mountain Cove or 4 Urban Artenal D 31600 Highway 111 Mountain Cove or to Plaza La Ouinta 4 Urban Arterial D 30000' Highway 111 Plaza La Quints to Washington St 6 Urban Arterial C 29000 Highway 111 Washington St to Adams St 6 Urban Arterial C 31700 Highway I I I Adams St to Dune Palms Rd 6 Urban Arterial D 31500 Highway 111 Dune Palms Rd to Jefferson St 6 Urban Arterial C 37500 Country Club Drive Park Center or to Washington St 4 Urban Arterial C 22600 Country Club Drive Washington St to Adams St 4 Urban Arterial C 15700 Dune Palms Rd Fred Waring Or to Miles Ave 4 Urban Arterial C 5100' Dune Palms Rd Miles Ave to Westward Ho or 4 Urban Arterial C 7200' Dune Palms Rd Westward Ho Or to Highway 111 4 Urban Arterial C 9100 ne Palms Rd Hi hwa 111 to Ave 48 4 Urban Arterial C 7700 Fred Waring Dr est of Warner Trail 6 Urban Arterial C 24000 d Waring Or Wamer Trail to Washington St 6 Urban Arterial C 26000 d Waring Dr Washin ton St to Palm Royale or 6 Urban Arterial C 20900 d Warin Dr Palm Royale or to Adams St 5 Urban Arterial C 20600' Fred Waring Dr dams St to Dune Palms Rd 4 Urban Arterial C 21700 Fred Waring Dr Dune Palms Rd to Jefferson St 6 Urban Arterial C 21700 ms Lane Count Club or to Washington St 2 Arterial C 4700' erson St Fred WaringOr to Miles Ave 6 Urban Arterial C 22300 erson St Miles Ave to Westward Ho Or 6 Urban Arterial C 23100 erson St jAveH Westward Ho or to Highway 111 6 Urban Arterial C 26000 erson St Hi hwa 111 to Ave 48 6 Urban Arterial C 28800 s Ave H' hwa 111 to Warner Trail 2 Arterial C 5200 s Ave amer Trail to Washin ton Sl 4 Urban Arterial C 5700 s Ave Washin ton St to Atlams St 4 Uman Arterial C 8700 s Ave dams St to Dune Palms Rd 4 Uman Arterial C 6900' s Ave Dune Palms Rtl to Jefferson St 4 Uman Arterial C 6400' untain Cove Dr South of Hi hwa 111 2 Arterial C 1000' untain View sst of Washin ton St 2 Artenal C 600' m R ale Dr/Dam Rd East of Washin ton Sl 2 Arterial C 6800' er Rd est of Washington St 4 Arterial C 6700' Varner Rd Washington St to 1-10 WB Ramp 4 Arterial C 22900 Varner Rd East of 1-10 WS Ramp 4 Arterial C 15500 Wamer Trail Fred Waring or to Miles Ave 2 Arterial C 3000' Washington St North of Varner Rd 6 Urban Arterial C 18700 Washington St Varner Rd to 1-10 EB Rams 6 Urban Arterial E 50400 Washington St 1-10 Elf Rams to Country Club or 6 1 Urban Arterial 0 43700 Washin ton St Country Club or to 41 st Avenue 6 1 Urban Arterial D 32300 Washin ton St 41 st Ave to 42nd Ave 6 Urban Arterial C 32900 Washin ton St 42nd Ave to Ave of the States 6 Urban Arterial C 34600 Washin ton StAve of the Stales to Palm Royale or 6 Urban Arterial C Washin ton St Ro le Dr to Fred Waring Dr 6 Urban Arterial C Washington St Warin Dr to Miles Ave 6 Urban Arterial C Washin ton St Ave to Highway 111 6 Urban Arterial C U ashin ton St LH;a111 to Ave 47 6 Uman Arterial Cashin ton Sl 7 to Ave 48 6 Urban Arterial C Westward Ho Dr s St to Jefferson St 2 Arterial C Average Deny i ieem was car emu csrti9 Pe.R nour mums 1. C indicates LOS C or better. 2-24 7bchnobffiexy Inc 554 i� • K Washington Street 6 Highway 111 TSM/TDM Corridor Study Chapter 2-Transportation Systems Management (TSM) Study 26,000 N W -E s Not to Scale o p` 0 29,000 o 0 U C c 0 0 2 G N � 4 S i6 ' N `, 4 : 6,900' I Milas Ava o 1 �r N rvi4� 61 A 3,600' I tward Hn nr a o z E(s.i y`FS � �° � 31,800 0 6 0 Hwy-111 0 C Ave 47 m 0 37,500 � � o c c m m 3 2 E C 0 �p C cai 06 a ni r i ao 4 I d N 4� c 8 d�t1fi� Ave a `Average Daily Traffic was estimated using peak hour counts (peak hour movements multiplied by 10) . Existing (2009) Average Daily Traffic/Level of Service (LOS) Washington Corridor Study Area Figure 6 Ave 48 to Fred Waring Drive Legend: XX,XXX Average Daily Traffic o LOS E � LOS C or Better o LOS F �'=== LOS D !8 j Number of Lanes a •rMnnnmul.,,. Inii 2-25 _ VRPA 5 Tm�hnnYyir+.Inc- �� • I i U • Washington Street & Highway 111 TSM?DM Corridor Study Chapter 2-Transportation Systems Management (TSM) Study "Average Daily Traffic was estimated using peak hour counts (peak hour movements multiplied by 10) . I Existing (2009) Average Daily Traffic/Level of Service (LOS) I I Along Washington Corridor Figure 7 Fred Waring to 1-10 WB Ramps Legend: XX,XXX Average Daily Traffic o LOS E � LOS C or Better o LOS F LOS D 'R •hnohrgi.a, for 2-26 Aft, •1,nn ail, Inc. 556 Washington Street & Highway Ill TSM/TDM Corridor Study Chapter 2-Transportation Systems Management (TSM) Study Future (Year 2015) — TSM Analysis This section provides a review of the intersections and segments studied in the future (Year 2015), a review of the same intersections and segments in the Year 2015 assuming that no additional street and road improvements will be made within the Study Area (No Build scenario), and a review of the same intersections and segments in the Year 2015 (Build scenario) assuming that additional street and road improvements will be made along the corridors. For the Build scenario, several street and road improvement alternatives were analyzed with the goal of reducing existing and projected LOS deficiencies and improving traffic flow in the Study Area. This analysis led to a recommended set of alternative street and road improvements, which are included at the end of this chapter. Future Year Study Area Intersections and Segments Future Study Area intersections and roadway segments are shown in Figures 2 and 3 and further described in the lists below. As documented in the Existing Conditions Report the intersections and segments were identified in consultation with the PDT. The PDT requested that further intersections be analyzed after school began in September of 2009. The intersection at Washington Street/Channel Drive was counted and the intersections at Washington Street/Miles Drive and Washington Street/Fred Waring Drive were recounted to insure accuracy of the counts due to the opening of the Miles Avenue Bridge. Future Year Intersections ♦ Washington St/Highway 111 • ♦ Washington SVAve 48 ♦ Washington St/Ave 47 ♦ Washington SVMiles Ave ♦ Washington St/Fred Waring Dr ♦ Washington St/Palm Royale Dr ♦ Washington St/Ave of the States ♦ Washington St/42nd Ave ♦ Washington SV41stAve ♦ Washington St/Harris Lane ♦ Washington St/Country Club Drive ♦ Washington St/1-10 EB Ramps ♦ Washington SUI-10 WB Ramps ♦ Washington St/Channel Dr ♦ Highway 111/Miles Dr ♦ Highway 111/Channel Dr ♦ Highway 111/Simon Dr ♦ Highway 111/La Quinta Center ♦ Highway 111/La Quinta Dr ♦ Highway 111/Depot Dr ♦ Varner Rd/1-10 Ramps • 6557 Washington Street & Highway 111 TSMITDM Corridor Study Chapter 2 —Transportation Systems Management (TSM) Study • ♦ Adams SU Ave 48 ♦ Adams St/Highway 111 ♦ Adams SU Westward Ho Dr ♦ Adams St/Miles Ave ♦ Adams St/Fred Waring Dr ♦ Dune Palms Rd/Ave 48 ♦ Dune Palms Rd/Highway 111 ♦ Dune Palms Rd/Miles Ave ♦ Dune Palms Rd/Fred Waring Dr ♦ Jefferson St/Ave 48 ♦ Jefferson St/Highway 111 ♦ Jefferson St/Westward Ho Dr ♦ Jefferson St/ Pebble Beach Dr ♦ Jefferson SUMiles Ave ♦ 111/Mountain Cove Dr ♦ Jefferson St/Fred Waring Dr ♦ Fred Waring Dr/Warner Trail ♦ Fred Waring Dr/Palm Royale Dr ♦ Miles Ave/Warner Trail Future Year Roadway Segments • ♦ Washington Street: ✓ Avenue 48 to Avenue 47 ✓ Avenue 47 to Highway 111 ✓ Highway 111 to Miles Avenue ✓ Miles Avenue to Fred Waring Drive ✓ Fred Waring Drive to Palm Royale (Darby Rd) ✓ Palm Royale Drive (Darby Rd) to Avenue of the States ✓ Avenue of the States to 42nd Avenue ✓ 42nd Avenue to Hams Lane ✓ Harris Lane to Country Club Drive ✓ Country Club Drive to 1-10 EB Ramps ✓ 1-10 EB Ramps to Varner Road ✓ North of Varner Road ♦ Highway 111: ✓ Jefferson Street to Dune Palms Road ✓ Dune Palms Road to Adams Street ✓ Adams Street to Washington Street ✓ Washington Street to Channel Drive ✓ Channel Drive to Mountain Cove Drive ✓ Mountain Cove Drive to Miles Avenue ♦ 42nd Avenue: ✓ East of Washington Street ✓ West of Washington Street 558 Washington Street & Highway III TSMITDM Corridor Study Chapter 2—Transportation Systems Management (TSM) Study • ♦ 41stAvenue: ✓ East of Washington Street ♦ Adams Street: ✓ Avenue 48 to Highway111 ✓ Highway 111 to Westward Ho Drive ✓ Westward Ho Drive to Miles Avenue ✓ Miles Avenue to Fred Waring Drive ♦ Avenue 48: ✓ Jefferson Street to Dune Palms ✓ Dune Palms to Adams Street ✓ Adams Street to Washington Street ♦ Country Club Drive: ✓ East of Washington Street ✓ West of Washington Street ♦ Dune Palms Road: ✓ Avenue 48 to Highway 111 ✓ Highway 111 to Miles Avenue ✓ Miles Avenue to Fred Waring Drive ♦ Fred Waring Drive: ✓ Jefferson Street to Dune Palms Road ✓ Dune Palms Road to Adams Street ✓ Adams Street to Palm Royale Drive ✓ Palm Royale Drive to Washington Street ✓ Washington Street to Warner Trail ♦ Jefferson Street: ✓ Avenue 48 to Highway 111 • ✓ Highway 111 to Westward Ho Drive ✓ Westward Ho Drive to Miles Avenue ✓ Miles Avenue to Fred Waring Drive ♦ Miles Avenue: ✓ Jefferson Street to Dune Palms Road ✓ Dune Palms Road to Adams Street ✓ Adams Street to Washington Street ✓ Washington Street to Warner Trail ✓ Warner Trail to Highway 111 ♦ Palm Royale Drive/Mountain View: ✓ East of Washington Street ✓ West of Washington Street ♦ Varner Road: ✓ West of Washington Street ✓ Washington Street to 1-10 WB Ramps ✓ East of I-10 WB Ramps ♦ Warner Trail: ✓ Miles Avenue to Fred Waring Drive ♦ Westward Ho Drive: ✓ Jefferson Street to Adams Street L 0 Washington Street & Highway 111 TSMITDM Corridor Study Chapter 2-Transportation Systems Management (TSM) Study Future No Build (Year 2015 Without Improvements) Traffic Volumes Future No Build (Year 2015 without improvement projects) intersection turning movement and segment counts were derived using the existing counts. Cumulative projects, specifically Mirasera Specific Plan, 2007, Garden of Champions/Towne Center, 2008 and Villa Capri, 2009 were added to existing counts and then a 2.5% per year increase from Year 2009 to Year 2015 was applied to account for expected growth, the eventual upturn in the existing down economy and to be consistent with historical growth trends for the Study Area. The future Year 2015 was agreed upon in consultation with the City Engineer as was the 2.5% per year increase from Year 2009 to Year 2015. Future No Build (Year 2015 Without Improvements) Intersection and Segment Level of Service When preparing the No Build (Year 2015 without improvement projects) conditions report, guidelines provided by affected agencies were followed. In analyzing street and intersection capacities, Highway Capacity Manual (HCM) based Level of Service (LOS) methodologies were applied. Furthermore, minimum LOS standards adopted by affected jurisdictions were applied to quantitatively assess the street and highway system's performance. le Future No Build (Year 2015 Without Improvements) Intersection Level of Service Analysis • Intersection level of service analysis was conducted using the Synchro Signal Timing Program. Intersection turning movement counts as previously stated were derived from the existing counts. Roadway geometrics used to develop LOS calculations were obtained from field review findings and Information provided by affected agencies. Intersection LOS results are shown graphically in Figures 9a through 9d and displayed in Table 7. Future No Build (Year 2015 Without Improvements) Intersection Capacity Analysis — Findings and Conclusions All intersection LOS analyses were estimated using Synchro 6 Software. Various roadway geometrics, traffic volumes, and properties (signal timing, peak hour factors, etc) were input into the Synchro 6 Software program in order to accurately determine the travel delay and LOS. Washington Street Corridor Fourteen intersections along the Washington Street north/south corridor were analyzed in order to identify the average delay experienced by vehicles during the PM peak hour. Of the fourteen intersections studied, "'• 560 Washington Street $ Highway I f I TSMITDM Corridor Study Chapter 2-Transportation Systems Management (TSM) Study • five intersections (see below) will operate at or below the LOS standard of D for the City of La Quinta. The intersections of Washington Street at Highway 111, 42nd Avenue, and Fred Waring Drive will operate at LOS E and exceed the City of La Quinta's LOS standard of D. Based on the 2000 HCM, LOS E describes operations at or near capacity. This level is considered by many agencies to be the limit of acceptable delay. These high delay values generally indicate poor gaps for the minor street to cross and large queues. The intersections of Washington Street at Varner Avenue and 4151 Avenue will operate at LOS F in the PM peak hour. Based on the 2000 HCM, LOS F describes operations that are at the failure point. Intersections Operating at LOS D or better: ♦ Washington St/Ave 48 ♦ Washington St/Ave 47 ♦ Washington St/Miles Ave ♦ Washington St/Mountain View -Palm Royale Dr ♦ Washington St/Ave of the States ♦ Washington St/Country Club Dr ♦ Washington St/Harris Lane ♦ Washington SUI-10 EB Ramps Intersections Operating at LOS E or worse: ♦ Washington St/Highway 111 ♦ Washington St/Fred Waring Drive ♦ Washington SU42nd Ave • ♦ Washington SU415t Ave ♦ Washington St/ Varner Rd Highway III Corridor Eleven intersections along the Highway 111 east/west corridor were analyzed in order to identify the average delay experienced by vehicles during the PM peak hour. Of the eleven intersections studied, one intersection (see below) will operate at or below the LOS standard of D for the City of La Quinta. The intersection of Highway 111 at Washington Street is operating at LOS E in the PM peak hour. Based on the 2000 HCM, LOS E describes operations at or near capacity. This level is considered by many agencies to be the limit of acceptable delay. These high delay values generally indicate poor gaps for the minor street to cross and large queues. Intersections Operating at LOS D or better: ♦ Highway 111/Mountain Cove Rd ♦ Highway 111/Channel Dr ♦ Highway 111/Simon Dr L� 561 • y d 3S uosiaya� v ,, 3 a� 114 y g 000 T V' ' e; pN swIed eun0 ' '1}I ;Gads swept' `�� 7ttr, E a y J ^ o A v w A .1111 44 '` lie�y �awery� S 71�f' Z o Z / LL a in zntt� to'. 562 0 0 Washington Street& Highway I I I TSM1TDM Corridor Study Chapter 2 -Transportation Systems Management (TSM) Study OL A, westward Ho Dr, �j -0 Hwy-1 11100-- Ave 47 CO 0 > W C E 0 �j (D 40 Ave 408 s rbt to scot Future No Build (Year 2015) Lane Geometry Figure 8b Legend Stop Sign Signalized Intersection 9 4 Study Intersections 1 h.. t.,,,, I 63 • • • Washington Street & Highway t 1 i TSMTDM Corridor Study Chapter 2 —Transportation Systems Management (TSM) Study v 0 0 c C bZ—:10i) �, 1 �-) , tr I- ) t Channel 47 as d✓,d�. � .yb6t. R— n µr--E S Not to Sale Future No Build (Year 2015) Lane Geometry Legend Stop Sign ® Study Intersections 0 Signalized Intersection Figure 8c 564 • • • Washington Street & Highway 111 TSMITDM Corridor Study Chapter 2-Transportation Systems Management (TSM) Study i 0 ao I Harris l'Cr46! Lane au� dtsl Avenue 11f. y �,441r' g 42nd Avenue / Ave of the States �dJ4 `4r� — �� •q 3 Palm Royale or y b Darcy Rd C / Fred Waring Dr Future No Build (Year 2015) Lane Geometry Legend ® Study Intersections E Signalized Intersection Figure 8d 565 0 0 322 y v i-. 20p 249 C rn c •� n ...i L is uosiamor � Q rn i m220 T r ci j I, y 13 917 Ba LL G LL 235 `1 Q > (> swled auno s, 79 �2 •P, 7as : U) O J i 3aai3S swept' R= ¢ j "-12 ►' < 300 13 y O O 225 42 ,3]-r ry vl Ur Z C d S d m = o m3� T_92 R U o <� ? rCL �0 530-> 41 i a� >•^�•eo/,� IT IleJl ieweM •7 ,IWy ,� z oA� �7046 X <- 39 m m F 52 63 43 i e�'� 2n_> < r 20� m 3. m I ]A -y m $ (D N rr.... 566 a U Washington Street B Highway 111 TSM/TDM Corridor Study Chapter 2 -Transportation Systems Management (TSM) Study 163 lli � 8 7I/ t / 165. Westward He Dr — -- J .— nea 1 4 1 J`13] -,6 1I N ri4 1 I 25 It 13N, 1 r CN c 16 ,33 ry ,59: •a +2i$ 352 Ave 47 9 � ,. N IJ y 335 + 234 o Ave 48 yea Not to Sraio- 863� \\ 499� Future No Build (Year 2015) PM Peak Hour Figure 9b Counts/LOS Legend XXX PM Peak Hour Traffic 0 LOS C or Better Q) LOS E --- 0 LOS D Q LOS FILmhnu4.gie..In.•- 2-37 ..g 56 • • Washington Street & Highway III TSM/TDM Corridor Study Chapter 2-Transportation Systems Management (TSM) Study Y m 325 Y-932 99 •� la 34 -' �.__... I .. V 103309 05 139-j 1203 s `°mei 210 � zwx o 0 �... 13P ` Y m' 39 35 1! C �r C 2A mg V � aw W � E Not to Scale E \_ —� Channel Dr ' iY yPQt p� O 9 C� Ave 47 y Future No Build (Year 2016) PM Peak Hour Counts/LOS Legend XXX PM Peak Hour Traffic 0 LOS C or Better @)LOS E Q LOS D Q LOS F Figure 9c 9:rohnoh�¢ix Inv. 1..•• 568 Washington Street 8 Highway 111 TSM/TDM Corridor Study Chapter 2 -Transportation Systems Management (TSM) Study • �eI� ♦ ao. 89 Y a A ry -23] V a 421 A �> <i Y la 3 --Y Y ]35 741 529-. • 06� > 0Sig 4 ' 198 884_` mm `j Co4r7ry\ Ub�r .er� �I 61st Avenue FF E� ei b tl N � E 42nd Avenue 8i Ave of 11e States 1 c N 41 S -59 -106 ppC 28 173.. 839 Palm E; A N zo5 Fred Waring Dr W +r:.�`^gtr1/Yj�tr _E rpm I r 30 S Not 0 381e �1 20 _S o-a d a Future No Build (Year 2015) PM Peak Hour Counts/LOS Legend XXX PM Peak Hour Traffic 0 LOS C or Better @) LOS E Q LOS D 0 LOS F • Figure 9d `� f 'lirhnolnlricx. rnc. 569 Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 2 -Transportation Systems Management (TSM) Study ® TABLE 7 Washington Street/Highway 111 TSMITDM Corridor Study No Build Intersection LOS LOS = Level of Service NIA= LOS for One and TM,vay, stop canoolled intersection is shown for mw turning movement (1) Signalized Intersection. Delay results show the average delay for the entire intersection. (4 One-way Stop Controlled Intersection. Delay results not applicable. The LOS is shown for the mast movement Source: VRPA conducted LOS analysis using Synchro 6.0 570 Washington Street & Highway Ill TSMITDM Corridor Study Chapter 2—Transportation Systems Management (TSM) Study • ♦ Highway 111/La Quinta Center ♦ Highway 111/La Quinta Dr ♦ Highway 111/Depot Dr ♦ Highway 111/Adams St ♦ Highway 111/ Dune Palms Rd ♦ Highway 111/Jefferson St ♦ Highway 111/Miles Dr Intersections Operating at LOS E or worse: ♦ Highway 1111 Washington St Fred Waring Drive Corridor Six intersections along the Fred Waring Drive east/west corridor were analyzed in order to identify the average delay experienced by vehicles during the PM peak hour. Five intersections studied (see below) will operate at LOS D or better for the City of La Quinta. Based on the 2000 HCM, LOS D describes a crowded operation, with below average delays. At level D, the influence of congestion becomes more noticeable. The intersection of Fred Waring Drive at Washington Street is operating at LOS E in the PM peak hour. Based on the 2000 HCM, LOS E describes operations at or near capacity. This level is considered by many agencies to be the limit of acceptable delay. These high delay values generally indicate poor gaps for the minor street to cross and large queues. • Intersections Operating at LOS D or better: ♦ Fred Waring Dr/Adams St ♦ Fred Waring Dr/Dune Palms Rd ♦ Fred Waring Dr/Jefferson St ♦ Fred Waring DrMamer Trail ♦ Fred Waring Dr/Palm Royale Dr Intersections Operating at LOS E or worse: ♦ Fred Waring DrMashington St Jefferson Street Corridor Six intersections along the Jefferson Street north/south corridor were analyzed in order to identify the average delay experienced by vehicles during the PM peak hour. All six intersections studied (see below) will operate at LOS D or better for the City of La Quinta. Based on the 2000 HCM, LOS D describes a crowded operation, with below average delays. At level D, the influence of congestion becomes more noticeable. Intersections Operating at LOS D or better: ♦ Jefferson St/Ave 48 ♦ Jefferson St/Highway 111 is fi,.. 571 Washington Street & Highway III TSM/TDM Corridor Study Chapter 2-Transportation Systems Management (TSM) Study • ♦ Jefferson St/Westward Ho Dr ♦ Jefferson SUPebble Beach Dr ♦ Jefferson St/Miles Ave ♦ Jefferson SUFred Waring Dr Adams Street Corridor Five intersections along the Adams Street north/south corridor were analyzed in order to identify the average delay experienced by vehicles during the PM peak hour. All five intersections studied (see below) will operate at LOS D or better for the City of La Quinta. Based on the 2000 HCM, LOS D describes a crowded operation, with below average delays. At level D, the influence of congestion becomes more noticeable. Intersections Operating at LOS D or better: ♦ Adams SUAve 48 ♦ Adams St/Highway 111 ♦ Adams St/Westward Ho Dr ♦ Adams St/Miles Ave ♦ Adams St/Fred Waring Dr Miles Avenue Corridor • Six intersections along the Miles Avenue east/west corridor were analyzed in order to identify the average delay experienced by vehicles during the PM peak hour. All six intersections studied (see below) will operate at LOS D or better for the City of La Quinta. Based on the 2000 HCM, LOS D describes a crowded operation, with below average delays. At level D, the influence of congestion becomes more noticeable. • Intersections Operating at LOS D or better: ♦ Miles Ave/Washington St ♦ Miles Ave/Adams St ♦ Miles Ave/Dune Palms Rd ♦ Miles Ave/Jefferson St ♦ Miles Ave/Warner Trail ♦ Miles Ave/Highway 111 Dune Palms Road Corridor Four intersections along the Dune Palms Road north/south corridor were analyzed in order to identify the average delay experienced by vehicles during the PM peak hour. All four intersections studied (see below) will operate at LOS D or better for the City of La Quinta. Based on the 2000 HCM, LOS D describes a crowded operation, with below average delays. At level D, the influence of congestion becomes more noticeable. 572 Washington Street & Highway III TSM/TDM Corridor Study Chapter 2-Transportation Systems Management (TS61) Study • Intersections Operating at LOS D or better: ♦ Dune Palms Rd/Ave 48 ♦ Dune Palms Rd/Highway 111 ♦ Dune Palms Rd/Miles Ave ♦ Dune Palms Rd/Fred Waring Dr Avenue 48 Corridor Four intersections along the Avenue 48 east/west corridor were analyzed in order to identify the average delay experienced by vehicles during the PM peak hour. All four intersections studied (see below) will operate at LOS D or better for the City of La Quinta. Based on the 2000 HCM, LOS D describes a crowded operation, with below average delays. At level D, the influence of congestion becomes more noticeable. Intersections Operating at LOS D or better: ♦ Ave 48/Washington St ♦ Ave 48/Adams St ♦ Ave 48/Dune Palms Rd ♦ Ave 48/Jefferson St Westward Ho Drive Corridor Two intersections along the Westward Ho Drive east/west corridor were analyzed in order to identify the • average delay experienced by vehicles during the PM peak hour. Both intersections studied (see below) will operate at LOS D or better for the City of La Quinta. Based on the 2000 HCM, LOS D describes a crowded operation, with below average delays. At level D, the influence of congestion becomes more noticeable. E Intersections Operating at LOS D or better: ♦ Westward Ho Dr/Adams St ♦ Westward Ho Dr/Jefferson St Varner Road Corridor Two intersections along the Varner Road east/west corridor were analyzed in order to identify the average delay experienced by vehicles during the PM peak hour. One intersection studied (see below) will operate at LOS D or better for the City of La Quinta. Based on the 2000 HCM, LOS D describes a crowded operation, with below average delays. At level D, the influence of congestion becomes more noticeable. The intersection of Washington Street at Varner Avenue will operate at LOS F in the PM peak hour. Based on the 2000 HCM, LOS F describes operations that are at the failure point. .sow• "l 573 Washington Street & Highway III TSM/TDM Corridor Study Chapter 2—Transportation Systems Management (TSM) Study • Intersections Operating at LOS D or better: ♦ Varner Ave/1-10 WB ramps Intersections Operating at LOS E or worse: ♦ Varner Ave/Washington St Future No Build (Year 2015 Without Improvements) Scenario Segment Level of Service Analysis Segment LOS is important in order to understand whether the capacity of a roadway can accommodate future traffic volumes. Table 9 provides a definition of segment LOS. The performance criteria used for evaluating volumes and capacities on the road and highway system for this Study were estimated using the County of Riverside Roadway Capacity Table. The table considers the capacity of individual road and highway segments based on roadway variables (design speed, passing opportunities, signalized intersections per mile, number of lanes, saturation flow, etc.). The capacity table is provided in Appendix E and existing segment LOS results are displayed in Figures 6 and 7 and Table 6. Future No Build (Year 2015 Without Improvements) Scenario Segment Level of Service Findings • Under No Build conditions most of the segments in the Study Area will operate at acceptable Levels of Service. The following segments will operate at LOS E or F: ♦ LOS E ✓ Highway 111 — Mountain Cove Dr to Plaza La Quinta ✓ Washington Street ✓ Avenue 47 to Avenue 48 ✓ Miles Avenue to Fred Waring Drive ♦ LOS F ✓ Highway 111 — West of Miles to Mountain Cove Dr ✓ Washington Street ✓ Varner Road to Country Club Drive • 244 5 7 4 • • • Washington Street & Highway Ill TSMITDM Corridor Study Chapter 2—Transportation Systems Management (TSM) Study TABLE 8 Washington/Hwy 111 Commercial Corridors No Build Segment Capacity Analysis 41 at Ave East of Washington St Nturnta.l.ill 2 Roadway Arterial C 1200' 42nd Ave West of Washington St 4 Urban Arterial C 18600' 42nd Ave East of Washington St 4 1 Urban Arterial C 19500' Adams St Fred Waring or to Miles Ave 4 1 Urban Arterial C 12900' Adams St Miles Ave to Westward Ho or 4 1 Urban Arterial C 13300' Adams St Westward Ho or to Highway 111 4 1 Urban Arterial C 15900 Adams St Hi hwa 111 to Ave 48 4 1 Urban Arterial C 13300 Ave 48 Washin ton St to Adams St 4 Arterial C 15200 Ave 48 Adams Stto Dune Palms Rd 4 Arterial C 15400' Ave 48 Dune Palms Rd to Jefferson St 4 Arterial C 20300 Ave of the States West of Washington St 2 Arterial C 7800' Highway 111 West of Miles Ave 4 Urban Arterial F 36700' Highway 111 Miles Ave to Mountain Cove or 4 Urban Arterial F 36700 Highway 111 Mountain Cove or to Plaza La Quinta 4 Urban Arterial E 34800' Highway 111 Plaza La Quinta to Washington St 6 Urban Arterial C 36300 Highway 111 Washington St to Adams St 6 Urban Arterial C 38900 Highway 111 Adams St to Dune Palms Rd 6 Urban Arterial C 37100 Highway 111 Dune Palms Rd to Jefferson St 6 Urban Arterial D 43500 Country Club Drive Park Center Dr to Washington St 4 Urban Arterial C 26200 Country Club Drive Washington St to Adams St 4 Urban Arterial C 18200 Dune Palms Rd Fred Warinq or to Miles Ave 4 Urban Arterial C 5900' Dune Palms Rd Miles Ave to Westward Ho or 4 Urban Arterial C 8400' Dune Palms Rd Westward Ho or to Highway 111 4 Urban Arterial C 10600 Dune Palms Rd Highway 111 to Ave 48 4 Urban Arterial C 8900 Fred Waring Or West of Warner Trail 6 Urban Arterial C 27900 Fred Waring Or Warner Trail to Washington St 6 Urban Arterial C 34100 Fred Waring or Washimiton St to Palm Royale or 6 Urban Arterial C 30900 Fred Waring or Palm Royale Or to Adams St 5 1 Urban Arterial C 26800' Fred Waring or dams St to Dune Palms Rd 4 Urban Arterial C 25200 Fred Waring or Dune Palms Rd to Jefferson St 6 Urban Arterial C 25200 Harris Lane Country Club or to Washington St 2 Arterial C 5500' Jefferson St Fred Warinq Or to Miles Ave 6 Urban Arterial C 25900 Jefferson St Miles Ave to Westward Ho or 6 Urban Arterial C 26800 Jefferson St Westward Ho Or to Highway 111 6 Urban Arterial C 30200 Jefferson St Highway 111 to Ave 48 6 Urban Arterial C 33400 Miles Ave Highway 111 to Warner Trail 2 Arterial C 6100 Miles Ave Warner Trail to Washington St 4 Urban Arterial C 8800 Miles Ave Washington St to Adams St 4 Urban Arterial C 12700 Miles Ave Adams St to Dune Palms Rd 4 Urban Arterial C B000' Miles Ave Dune Palms Rd to Jefferson St 4 Urban Arterial C 7400' Mountain Cove or South of Highway 111 2 1 Arterial C 1200' Mountain View West of Washington St 2 1 Arterial C 700' Palm Royale or East of Washington St 2 I Arterial C 8700' Varner Rd West of Washin ton St 4 1 Arterial C 22100 Varner Rd Washinnton St to 1-10 WB Ramp 4 1 Arterial D 31100 Varner Rd East of 1-10 WB Ramp 4 1 Arterial D 20200 Warner Trail Fred Waring or to Miles Ave 2 1 Arterial C 3500' Washington St North of Varner Rd 6 1 Urban Arterial C 23700 Washington St Varner Rd to 1-10 EB Rams 6 1 Urban Arterial F 69500 Washington St 1-10 EB Ram s to Country Club or 6 1 Urban Arterial F 56600 Washin ton St Country Club or to 41st Avenue 6 1 Urban Arterial C 37500 Washington St 41st Ave to 42nd Ave 6 Urban Arterial C 40000 Washington St 42nd Ave to Ave of the States 6 Urban Arterial C 42900 Washington St Ave of the States to Palm Royale or 6 Urban Arterial D 43600' Washington St Palm Royale or to Fred Waring Or 6 Urban Arterial D 45400 Washington St Fred Waring or to Miles Ave 5 Urban Arterial 48800 Washington St Miles Ave to Highway 111 6 Urban Arterial40600 Washington St Highway 111 to Ave 47 6 Urban Arterial49000 AE Washin ton St ve 47 to Ave 48 6 Urban Arterial39600' Westward Ho Dr dams St to Jefferson St 2 Arterial 4200' -Average Dally Traffic was estimated using PeaK nour counrs 1. C indicates LOS C or better. 245 'Iirhnolo�laa5 lnc Gil". - Washington Street & Highway 111 TSMITDM Corridor Study Chapter 2 -Transportation Systems Management (TSM) Study 36,71 K I N W -E S Not to Sale 34,100 0 0 Ur Q, 36,300 L77r0 Average Daily Traffic was estimated using peak hour eounts. Future No Build (Year 2015) ADT Washington Corridor Study Area Ave 48 to Fred Waring Drive Legend: XX,XXX Average Daily Traffic m LOS E LOS C or Better a LOS F ® LOS D �� Number of Lanes • 1 c O5 AO J LTL Dr, TIN! Ig n Figure 10 ...0, 576 • Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 1-Transportation Systems Management (TSM) Study N W -E • Average Daily Traffic was estimated using peak hour counts. Future No Build (Year 2015) ADT Along Washington Corridor Figure 11 Fred Waring to 1-10 WB Ramps Legend: XX,XXX Average Daily Traffic LOSE -•-- LOS C or Better o LOS F LOS D • 2-07 1 \ I2PA ro ,n�.d.,G�.•n r �. Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 2 -Transportation Systems Management (TSM) Study O Future Build (Year 2015 With Improvements) TSM Alternatives N Alternative 1 — TSM Future Build Conditions (Year 2015 With Improvements) - add NB left turn lane and WB right turn lane at Washington Street and Hi-ghway 111, Signalize Washington Street at 41st Avenue With the addition of a northbound left turn lane and westbound right turn lane at Washington Street and Highway 111 and a signal at Washington Street and 41st Avenue (see Figures 12 & 13 below) these intersections would meet the LOS standard of D as documented in Table 9. Figure 12 Washington Street/Highway 111 Northbound Left and Westbound Right Lanes Added Figure 13 Washington Street/41st Avenue Install Signal 578 Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 2—Transportation Systems Management (TSM) Study • TABLE 9 Washington Street/Highway 111 TSMITDM Corridor Study Alternative 1— Future Year (2015) Build Intersection LOS LOS = Level of Sercke (1) Signalized Intersection. Delay results show the average delay for the snare intersection. Source: VRPA conducted LOS analysis using Sywhro 6.0 I °orr•0 579 Washington Street & Highway III TSMITDM Corridor Study Chapter 2 -Transportation Systems Management (TSM) Study • Alternative 2 — Future Build Conditions (Year 2015 With Improvements) - Washington Street Traffic Rerouting • C J Traffic rerouting was analyzed for purposes of relieving congestion at intersections already at or near capacity. The following reroute was included in the Synchro analysis. The resulting intersection levels of service are illustrated in Figure 14 and displayed in Table 10. ♦ Washington Street/Highway 111 Southbound Lefts Reroute SB lefts at Washington Street/Highway 111 to Miles Avenue Figure 14 Reroute Washington Street/Highway 111 SB Lefts 2-50 AT A,. i I "�°�' S 3 0 Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 2-Transportation Systems Management (TSM) Study • TABLE 10 Washington Street/Highway 111 TSM/TDM Corridor Study Alternative 2 - Future Year (2015) Build Intersection LOS (Reroute Washington SB Lefts) • • BUILDPEAK NO INTERSECTION HOUR DELAY LOS]i 1. Washington Street / Hwy-111 PM "54.0 D 44.6 D _ 2. Washington Street/Avenue 481'l ��- PM 15.0 B 777- 3. Washington Street/Avenue 47 t'1 PM 4. Washington Miles Ave Street /nue 11 PM 41.3 D 5. Washington Street / Fred Waring Drive 111 PM 55.4 E 6. Washington Street /Palm Royale Drive t'l PM 16.6 B T. Washington Street / Avenue of the Slates PM 22.8 C 8. Washington Street / 42nd Avenue i'L.._.____-.._..,,._ PM 63.5 E 7.6 A 9.Washington Street/41sl Avenel') PM 15.5 B 10. Washington Street /Harris Lane 11l PM 11. Washington Street / Country Club Drive PM 45.1 D 12. Washington Street / I-10 EB Ramps PM 28.4 C 13. Varner Road / I-10 WB Ramps 11l PM 27.7 C 13.9 B 14. Hwy-111 / Miles Avenue PM 15. Hwy-111 / Mountain Cove i'l PM 15.3 B 16. Hwy-111 /Plaza La Quinta I'I PM 14.7 8 17. Hwy-111 /Simon Drive PM 14.9 8 18. Hwy-111 / La Quinta Center i' PM 15.9 B 19. Hwy-111 / La Quinta Drive PM 29.9 C 20. Hwy-111 / Depot Drive 11 PM 26.2 C 22.0 C 21. Adams Street/Avenue 481 PM 22. Adams Street / Hwy-111 i"� PM 30.0 C 23. Adams Street /Westward Ho Drive I'I PMM B 10.1 24. Adams Street / Miles Avenue 111 PM 18.9 B 25. Adams Street / Fred Waring Drive _.� PM 31.0 C 26. Dune Palms Road / Avenue 481'1 .....r PM 11.5 B 27. Dune Palms Road / Hwy-111 t'f PM 25.6 C 28. Dune Palms Road / Miles Avenue 111 PM 19.0 B 29. Dune Palms Road / Fred Waring Drive i') PM 21.0 C 30. Jefferson Street /Avenue 48 PM 29.4 C 31. Jefferson Street / Hwy-111 t'1 PM 30.8 C 32. Jefferson Street / Westward Ho_Drive i'1 PM 4.6 A 33. Jefferson Street / Pebble Beach Drive PM 5.3 A 34. Jefferson Street Miles Avenue 1'S�._ �PM 34.5 C _/ _ 35. Jefferson Street / Fred Warng Drive 11/ _ PM - 32.5 C 36. Fred Waring Drive / Warner Trail 0 PM 32.9 C _ 37. Fred Waring Drive / Palm Royale Drive PM 15.7 B 38. Varner Road / Washington Street o PM >80.0 F 39. Miles Avenue/Warner Trail t'r PM 9.0 A -0-Channel`Drive /Washington SVe�`et -' PM 25.8 C DELAY is measured in secends Los =Level d Servke (1) Signalized Intersection. Delay results show the average delay for the enfire iMem isber. Sowce: VRPA conducted LOS analysis using Syrclw 6.0 2-51 531 Washington Street & Highway 111 TSMITDM Corridor Study Chapter 2-Transportation Systems Management (TSM) Study • Alternative 3 — Future Build Conditions (Year 2015 With Improvements) • Washington Street Traffic Rerouting • • Traffic rerouting was analyzed for purposes of relieving congestion at intersections already at or near capacity. The following reroute was included in the Synchro analysis. The resulting intersection levels of service are illustrated in Figure 15 and displayed in Table 11. ♦ Washington Street Northbound Thrus Reroute NB thrus at Washington Street/Avenue 48 to Adams Street Figure 15 Reroute Washington Street/Avenue 48 NB Thrus Royale or 86 10 Palm rnd/0 W Darby St eju [Fred Waring Drive 142 M iles Aven ue m b c N N Westward Ho Drive N °; Highway 111 co We 47 N m C L W--E L SU ttf s +100 Avenue 48 Notto Scale -100 2-52 -r T hnd�eiq.'Inc „� 582 • • • Washington Street & Highway 111 TSMITDM Corridor Study Chapter 2-Transportation Systems Management (TSM) Study TABLE 11 Washington StreetlHighway 111 TSMITDM Corridor Study Alternative 3 - Future Year (2015) Build Intersection LOS (Reroute Washington NB Thrus) 1. Washington Street Hwy-111 • • FM b4.V ._,..�._._�__ ._.�-_,___ i Washington Street/Avenue 48117 PM 44.5 3. Washington Street/Avenue 471'1 PM 15.2 4. Washington Street / Miles Avenue 11 PM 30.8 56.6 5 Washington Street/ Fred Waring Drive l'1 PM 5. Washington Street / Palm Royale Drive I'1 PM 17.6 23.2 7. Washington Street / Avenue of the States 11 PM B. Washington Street / 42nd Avenue nr PM 63.0 9. Washington Street /41st Avenue"' 7.6 Washington 10. shington Street /Hams Lane _PM PM 15.1 11 Washington Street / Country Club Drive PM 45.5 12. Washington Street / 1-10 EB Ramps ('1 PM 28.5 13. Varner Road / I-10 WB Ramps tr PM 27.7 14. Hwy-111 / Miles Avenue 11j PM 13.9 15.7 15. Hwy -111 / Mountain Cove 1'1 PM_ 16. Hwy-111 / Plaza La Quinta 0) PM 14.7 17. Hwy-111 / Simon Drive t11 PM 13.4 18. Hwy-111 / La Quints Center M PM 14.7 19_Hwy-111 / La Qmnta Dnve u1 PM . 1 1' 20. Hwy-111 /Depot Drive1 PM 26.2 26 25.1 2 w.....___ 21. Adams Street Avenue 481'1 �,._..-...._.. PM 22. Adams Street /Hwy-111 I'} GPM 30.3 23 Adams Street / Westward Ho Driv 'T PM_ 10.5 24. Adams Street / Miles Avenue 1'I PM 20.5 25. Atlams Street /Fretl Waring Drive 1'I PM 38.1 26. Dune Palms Road / Avenue 48 r'L�......�,., PM 11.5 27. Dune Palms Road /Hwy-111 I'1 PM 25.9 28. Dune Palms Road / Miles Avenue I'I PM 19.0 29. Dune Palms Road / Fred Waring Drive I I PM 21.0 30. Jefferson Street/Avenue 481'1 m PM(x. 29.4 31. Jefferson Street / Hwy-111 1'I PM 30.8 32. Jefferson Street / Westward Ho Drive 1') PM 4.8 _. .,m.......,..- .� 33 .leffersbn Street /Pebble Beach Drive 1'I PM 5.3 35, Jefferson Street / Fred Waring Drive "' PM 32.5 36. Fred Waring Drive / Warner Trail t'1 PM 32.9 37. Fred Waring Drive /Palm Royale Ddve 1') PM 15.6 38. Varner Road /Washington Street 1'I GPM >80.0 39. Miles Avenue / Warner Trail r" PM 9.0 LOS =Level of Service (1) Signalized Intersection. Delay results show the aweage May far Me entire intersection. Souse: VRPAconducled LOS anayus using Symhm 6.0 bw.0 583 Washington Street & Highway 111 TSM/TOM Corridor Study Chapter 2—Transportation Systems Management (TSM) Study • Recommended TSM Alternative Alternative 1 is the preferred Alternative. Implementation of Alternative 1 (adding a northbound left and westbound right turn lane at Washington Street/Highway 111) would achieve LOS D without requiring travelers to go out of their way to reach their destination. In addition, it is recommended that the recommended improvements along Washington and Highway 111 be implemented and that future improvements be considered in the year 2015 or when the Washington /Highway 111 intersection reaches an average peak hour delay of 70 seconds or higher. Other Future Year 2015 Recommended Intersection Improvements The following intersection improvements are recommendations for intersections other than Washington Street/Highway 111 and Washington Street/41sr Avenue. Aerial locations are shown in Appendix F. ♦ Washington Street/Avenue 48 Southbound Dual Left & Westbound Triple Left ♦ Washington Street/42nd Avenue Southbound Dual Left ♦ Washington Street/Country Club Drive Add NB & EB Right Turn Lanes ♦ Washington Street/Via Sevilla Install Signal ♦ Washington Street/Woodhaven Country Club Install Signal • Close Median Breaks on Washington Street Closure of the following median breaks is recommended. Aerial locations are shown in Appendix F. • ♦ Washington Street at Emerald Crest Close median along Washington Street resulting in a right turn only at Emerald Crest. Access to U-tum for vehicles wanting to go south is at Harris Lane 600' north. ♦ Washington Street at Sunnybrook Close median along Washington Street resulting in a right turn only eastbound and westbound. Access to U-tums is 1000' south at 41st Avenue and 1000' north at Hams Lane. ♦ Washington Street at Whirling Wind Close median along Washington Street resulting in a right turn only at Whirling Wind. Access to U-tum is 400' south at 41a Avenue. ♦ Washington Street at Easthaven Road Close median along Washington Street resulting in a right turn only at Easthaven Road. Access to U-tum is 600' north at Woodhaven Country Club ♦ Washington Street at Tucson Circle Close median along Washington Street resulting in a right turn only at Tucson Circle. Access to U-tum is 113 mile south at Fred Waring Drive. ♦ Washington Street at Desert Breezes Resort Close median along Washington Street resulting in a right turn only at Desert Breezes Resort. Access to U-tum is 600' south at Fred Waring Drive. 2-54 584 Washington Street & Highway f 11 TSMITDM Corridor Study Chapter 2 —Transportation Systems Management (TSM) Study • Right Turn Deceleration Lanes on Washington Street The installation of the following right turn deceleration lanes is recommended. Aerial locations are shown in Appendix F. ♦ Northbound at Ralph's Shopping Center South of 42nd Avenue ♦ Northbound at Shopping Center South of Country Club Drive ♦ Southbound at Shopping Center South of Country Club Drive ♦ South bound at Albertson's Shopping Center South of 42nd Avenue Other Improvements (Recommended) ♦ Improved Signal Coordination: ✓ Washington Street/1-10 Interchange Area ♦ Implement Signal Coordination: ✓ Jefferson Street, Westward Ho Drive to Country Club Drive ✓ Adams Street, Avenue 48 to Fred Waring Drive ✓ Dune Palms Road, Avenue 48 to Fred Waring Drive ♦ Remove Delineators, Install Median Island: ✓ Washington Street/Hidden River Road • Other Improvements (Not Recommended at This Time, but to Consider in the Future) The following are improvements that could be considered in the future, but are not recommended at this time. It is recommended that these improvements be reconsidered periodically in the future, as warranted by traffic conditions. Reconsideration would be recommended in the year 2015 or when the peak hour intersection of Washington Street/Highway 111 increases to a delay of 70 seconds or greater. • ♦ Route Advisory Signing: ✓ Static Guide Signs ✓ Changeable Message Signs ♦ Adaptive Traffic Signal Timing: ✓ Real-time adjustment of cycle lengths and phase times based on traffic detectors ✓ SCOOTISCAT Systems ✓ Traffic Management Center Project Costs and Funding Sources Table 12 provides a list of project costs for each specific improvement included in the recommended alternative described above. According to the table, the total cost of all TSM improvements is $2.78 million in current dollars. Potential funding sources are also provided for each TSM improvement. N«•9 585 • • • Washington Street 8 Highway 111 TSMITDM Corridor Study Chapter 2—Transportation Systems Management (TSM) Study TABLE 12 Recommended TSM Improvements Cost Estimates and Potential Funding Sources ESTIMATEDPOTENTIAL COST FUNDING 'IMPROVEMENT(2010 DOLLAF SOURCES Was mgton tree 41st Ave ityo rU Palm Desewerside raffic Si nal $200,000 County/CMAQ Washington St/Ave 48 Intersection Improvements $200,000 City of La Quinta/CMAQ Washington 51142nd Ave Intersection Improvements $400,000 City of Palm Desert/CMAQ Private Development Washington SWiaSevilla Impact Mitigiation (PDIM)/ Traffic Signal $200,000 CMAQ Washington St/Woodhaven Dr Traffic Signal $200,000 Ci of Palm Desert/CMAQ Washington St/Country Club Drive City of Palm DeserVRiverside Intersection Improvements $50,000 County/CMAQ Washington St/Emerald Crest Close Median $50,000 City of Palm Desert/CMAQ Washington SUSunnybrook Close Median $50,000 City of Palm DeserVCMAQ Washington SUWhirling Wind Close Median $50,000 City of Palm Desert/CMAQ Washington SVEasthaven Road City of Palm Desert/Riverside Close Median $50,000 County/CMAQ Washington SUTuscon Circle Close Median $50,000 City of Palm Desert1CMAQ Washington St/Desert Breezes Resort City of La Quinta/ PDIM/ City o Close Median $50,000 Palm DeserUCMAQ Right Turn Deceleration Lane - NB Ralph's City of Palm Desert/Riverside Shopping Center South of 42nd Ave $100,000 County/CMAQ Right Turn Decelaration Lane - NB Ralph's City of Palm Desert/Riverside Shopping Center South of Country Club Drive $100,000 County/CMAQ Right Turn Deceleration Lane - SB Ralph's Shopping Center South of Country Club Drive $100,000 City of Palm Desert/CMAQ Right Turn Deceleration Lane - SB Ralph's Sho in Center South of 42nd Ave $100,000 Ci of Palm Desert/CMAQ ashington SUI-10 Interchange Area Signal Coordination $180,000 CMAQ Jefferson St, Westward Ho Dr to County Club Dr $120,000 CMAQ Adams St, Ave 48 to Fred Waring Dr $90,000 CMAQ Dune Palms Rd, Ave 48 to Fred Waring Dr $90,000 CMAQ Washington St/Hidden River Rd City of Palm Desert/Riverside Install Median Island $50,000 County/CMAQ Total $2780,000 DELAY is measured in seconds LOS = Level of Service (1) Signalized Intersection. Delay results show the average delay for the entire intersection. Source: VRPA conducted LOS analysis using Synchro 6.0 2-56 Tcchndogica.dna/ 586 Washington Street & Highway 111 TSWTDM Corridor Study Chapter 3 —Transportation Demand Management (TDM) Study Chapter 3 Transportation Demand Management (TDM) Study What is TDM? Since TDM began to develop in the early 1970's, TDM measures have continued to evolve in response to the changing nature of transportation challenges and individual travel preferences. Today, as the number of commuters and vehicle emissions steadily increase, while the land available for capacity improvements decreases, TDM emerges as a critical component of any regional or local transportation strategy. As TDM has evolved, the concept has increasingly emphasized the establishment and maintenance of strategic partnerships between the public and private sectors. TDM partners aim to improve the efficiency of the transportation system and to maximize the use of existing transportation investments by: ♦ Increasing the number of people per vehicle (including transit vehicles, vanpools and carpools) ♦ Maximizing the use of underutilized travel times (by time -of -day and day -of -week) and travel routes — including transit routes and pedestrian / bicycle paths ♦ Reducing trip frequency and distance, and eliminating some trips altogether Benefits of TDM policies and strategies include: • ♦ ♦ Reduced auto -related emissions and improved air quality Decreased traffic congestion ♦ Increased travel options for residents and commuters ♦ Reduced personal transportation costs and energy consumption ♦ Improved quality of life for communities ♦ Delayed/reduced roadway related infrastructure expansion ♦ Improved access for employers ♦ Support of smart growth strategies Until now, it has been possible to meet the increasing travel demand through new roads and road widenings. However, such "supply side" solutions will not be enough in the future. Exclusive dependence on roads is not feasible, sustainable or desirable. It is necessary to look at the demand side also, through the development of TDM measures. While TDM alone cannot be expected to meet the future growth in demand, it is an important component among a range of solutions. Successful implementation of TDM requires cooperation, coordination, and commitment of all of the organizations responsible for transportation. To successfully implement the strategies ultimately recommended in this Study, it is necessary that the most appropriate organization(s) take the lead for each strategy and work in collaboration with others as required. Based on best practices, it is clear that a number of complementary • 3-1 4Lk-h.... 587 Washington Street & Highway t t t TSM(TDM Corridor Study Chapter 3 -Transportation Demand Management (TDM) Study • TDM strategies will need to be implemented in a coordinated manner to achieve a significant level of success. TDM implementation is like a tool box. There is no single magic bullet in the tool box, but if a number of tools are deployed in well planned and coordinated manner, TDM can help make a difference. Leadership, commitment, cooperation, coordination, collaboration and perseverance will be the key to success in implementing TDM. Existing TDM Conditions As pointed out in the 2004 CVAG Origin and Destination Survey (00), 92% of all household trips in the Coachella Valley are made by personal vehicles and only 1 % was made by public transit. The report also indicated that trip making by household is increasing due to rapid development throughout the area which enhances trip making opportunities and in the increased in household size which simply means that more trips are necessary for each household unit. In addition to a low percentage of trips made by transit versus personal vehicles and the realities of more people living in typical households, the CVAG report also identified the Washington Street and Route 111 commercial corridor as the highest trip making location in the valley. Together, these issues provide the basis for a positive outlook when considering alternative transportation and TDM strategies in the area. The CVAG 0&D report also revealed that a typical resident spent between 48 and 62 minutes per day traveling between destinations. However, transit users are reported to spend nearly 2 hours (108 minutes) • traveling between destinations per day. In addition, almost 45% of the trips made by the region's households are less than 10 minutes long, with 21.6% being less than five minutes. These statistics and other observations indicate that we can make significant improvements for the transit dependant population and at the same time encourage and accommodate alternative transportation choices for the entire population. Development in the Study Area is regional in scale. The intersection at Washington Street and Highway 111 is the single largest destination in the Coachella Valley region as referenced in the CVAG 0&D Study. This development generates and attracts significant volumes of auto trips from through the Coachella Valley and beyond. As a result, the demand for street and road and other enhanced modal improvements is needed to address congestion and delay along Washington and Highway 111. The scale of this issue requires the affected agencies to look at non-traditional methods to solve the congestion and delay problems. Such methods include changing the way people travel, the times that they travel, enhancing the existing environment to provide better connections between modes, and other innovative ideas. A shift in the way people travel will occur when they begin to understand that alternative transportation modes are viable, not just for others, but for themselves locally. They will begin to understand that alternative modes can be accommodated. • 32 -- 7irl�noloRie/j,{iyc.' 588 O Washington Street 8 Highway 111 TSM/TDM Corridor Study Chapter 3 -Transportation Demand Management (TDM) Study Observations In the 1990s, Coachella Valley cities and the County of Riverside adopted local TDM Ordinances. Table 13 provides a list of the TDMs included in those ordinances and the status of each TDM measure as it relates to the Study Area. Even though these ordinances have been on record for many years, many elements of the ordinances have not been actively applied or enforced. After extensive site visits throughout the Route 111 commercial corridor, the project team developed some ideas that may be effective at capturing more public acceptance of alternative transportation modes. To develop a good sense of the conditions faced by transit users and pedestrians members of the project team drove and/or walked along the Route 111 corridor from Indio to Palm Springs. In addition to moving through the corridor time was spent observing the interactions between pedestrians and bicyclists and motor vehicles. One of the more interesting observations made on the site visits was the enormous size, or geographic scale, of the more recent commercial centers along the corridor, especially those in the Cities of La Quinta, Palm Desert, and Indio. The reality of the large scale projects may provide enhanced opportunities for implementing some TDM solutions. This is an aerial view of the immediate study centered on the Intersection of Washington Street and Route 111. This area also includes the number one trip destination in the CVAG Region. O 3-3 PRPt °� •'r Or 89 Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 3 -Transportation Demand Management (TDM) Study 0 N This is the NW Corner of Washington Street and Route 111. Note the lack of connection between the transit stop location and the commercial activities. This is the SW Comer of Washington Street and Route 111. Note the lack of connection between the commercial activities and the homes located immediately adjacent to the center. 0 3-4 Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 3 -Transportation Demand Management (TDM) Study O This an example of pedestrian facilities that do not complete a connection with nearby trip attractions in La Quinta Walking along the access driveway at the end of the sidewalk does not feel safe and tends to discourage walking and transit use. O 3-5 591 Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 3 -Transportation Demand Management (TDM) Study N 101 This an example of pedestrian facilities that do not complete a connection with nearby trip attractions in La Quinta Another view of transit shelter shows there is no direct connection to the commercial center. O 3-6 592 Washington Street 6 Highway 111 TSM/TDM Corridor Study Chapter 3 -Transportation Demand Management (TDM) Study O �; ,�� This transit shelter (currently out of service) is conveniently located at the 7 curb side with sidewalk. This is the view just east of the shelter where the sidewalk ends at the vehicle access driveway. O 3-7 593 lv f� 9cchnoW4�c.. 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These decisions are made based on the best information available and even with volumes of clear information it seems there is always more than one viewpoint as to what constitutes the best answer. It might be reasonable to think of the accomplishments of these planners and engineers as small miracles that result in the financing and construction of roadways, rail lines, bus systems, and other transportation facilities. When the traditional process also includes planning for Transportation Demand Management (TDM) it is certainly no less complex and seems equally miraculous when successes are realized. In spite of the magnitude of all this, success does occur and therefore we continue working toward finding appropriate answers for specific problems. Sometimes the chosen solution does not completely resolve the social or engineering problems, but the hope must be that we are working toward achieving the best transportation services we can, while at the same time protect our environment and the future of our communities. As indicated in the Existing Conditions Report, the solutions to contemporary transportation problems can no longer be found solely in the construction of new or even wider roadways. The TDM strategy recommendations presented in this section have been drafted with an understanding that any viable solution must include the participation of all available stakeholders in the community. The municipal agency, land developers, local employers and their employees, the regional transit agency, local and regional hotels and resorts, sporting and concert venues, as well as the general public all need to work • together cooperatively to resolve the transportation related issues that are currently affecting and will continue to affect the Coachella Valley's economic viability and environmental health. The TDM recommendations have been organized under the following six categories: ♦ Transit System Improvements ♦ Enhanced Vehicle Occupancy ♦ Alternative Work Schedules and Telecommuting ♦ Non -Motorized Transportation ♦ Parking Management ♦ Land Use and Development Policies Under each of these categories the specific recommendations are described as short-term, mid-term, or long-term. While some specific recommendations are completely different for each term, some mid and long term suggestions are enhancements or increased intensity of the short-term suggestions. Short-term recommendations are assumed to be implemented either immediately as funding is available to within five years. The mid-term and long-term recommendations are assumed to involve an additional five year increment each. Therefore, this plan establishes a set of five, ten, and fifteen year implementation goals. Of course, if opportunities arise that make implementation possible ahead of these suggested priorities, that would clearly be desirable. • 3 15 `- ,.� 01 Washington Street & Highway Ill TSM/TDM Corridor Study Chapter 3 - Transportation Demand Management (TDM) Study Recommended strategies within any of these categories should be used as individual TDM methods where appropriate, but Wll have the most significant impact when they are used in combination with other strategies from the same and other categories. As an architectural design, an effective TDM program appears like a spider web, or information network, in that each element can be effective for some level of benefit, but when the elements are connected and combined the result is powerful beyond the sum of its parts. One example of this reality is when a company offers a flex time work schedule to its employees who live within moderate distances they may feel able to change their commute travel mode from single occupant vehicle to walking or bicycling due the increased flexibility of starting times. The research suggests that for shorter commute distances, the vehicle trips for the employment site may be reduced by 1 % to 9%. However, when that same employer also provides lockers and shower facilities (as required in the TDM Ordinance (9.180) employees that begin their work commute an even further distance may feel comfortable with a walking or bicycling commute. The "TDM web or net" becomes much wider in terms of capturing more mode shifting employees based on wider geographic scope. The actual trip reduction under the right conditions may be increased to as high as 30%. TDM Recommendations The following TDM recommendation have been developed focusing on agency coordination and administration, recommended strategies by TDM category, and site specific TDM recommendations. ® Agency Coordination and Administrative Recommendations As part of the initial assessment of conditions in the Coachella Valley, the project team conducted interviews with local agency staff along the corridor. Agency staff reported that they were aware that a local TDM Ordinances had been adopted, but they indicated that the ordinances were not actively enforced. There seemed to be a break in the site planning and review coordination process that allowed these requirements to go unaddressed. When members of the municipal development review team were brought together to discuss the issue, it became clear that while everyone was fulfilling their own part of the review process, there was no one clearinghouse process for an agency to determine if the pieces of development review work seamlessly and fulfill the intent of the current ordinances. For example, local staff assigned to review preliminary site plans (to insure compliance with ADA regulations) might only be concerned with the placement of a sidewalk ramp at each side of a commercial center driveway entrance. A ® 3-16 Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 3-Transportation Demand Management (TDM) Study • sidewalk continuing away from the ramp along the roadside or extending into the commercial center was not a part of that particular reviewer's task. There are examples all across the Valley of ADA compliant ramps that have been constructed next to driveways that lead into landscaping areas or barrier walls. This issue is also seen frequently at transit stops where the construction plans for a new bus stop and shelter is reviewed by local engineering department staff to insure the surface pad and structures meet local codes, but they may not be directed to make sure that the pad connects to the adjacent sidewalk or an adjacent commercial center or other workplace. In addition, another department reviews the preliminary site plan to insure the plan is in compliance with the local building codes related to perimeter landscape set back areas. Often these linear landscape features are placed between the transit stops or sidewalks and the adjacent land uses. The landscape creates a significant barrier to the transit passenger, the pedestrian, and the bicyclist. To address this issue, the designation of a staff coordinator is recommended. This coordinator is responsible for coordinating and tracking the preliminary site plans or other construction plans as they pass through the affected agency departments. In addition to assigning a staff coordinator the affected agencies need to develop an education and training program for all plan review and building code inspectors to enhance the understanding of these issues. Transit System Improvements Local agencies in the Study Area are not unique among the Coachella Valley's cities and communities in that every local agency and the County share a common goal of insuring transportation services are • available for its residents. The presence of viable and sustainable transportation services is critical for economic viability and the region's general well being. As described in SunLine Transit Agency's Comprehensive Operational Analysis (COA), the Coachella Valley has grown at an accelerated rate of 22% over the past five years. The report continues to describe the growth as being conducted in an unfriendly manner as it relates to transit. The focus of the Valley's housing growth is the presence of low -density housing, often within gated communities. The reality is that these types of developments present significant barriers to free and easy use of transit services, as well as other more efficient travel modes, and favors the use of low occupancy motorized vehicles. These unique characteristics and realities have been considered in the development of Transit Recommendations for this project, which are presented in Table 14. Some of the recommendations were taken directly from SunLine's COA, while others were based on outside research and field observations. Even though SunLine Transit is not controlled by the local agencies in the Study Area, they do need to be responsive to local needs and issues and to make every attempt to satisfy reasonable demands for services. In the short-term, these recommendations suggest the development of an aware and organized local transit advocacy within each municipal agency. Specifically they call for an enhanced relationship through increasing the direct communication with SunLine's management. There are many suggested transit system improvements outlined in the agency's COA that should be actively encouraged by the affected local agencies in the Study Area. To address transit needs for the short- to mid -terms, each affected agency should develop an internal Task Force to carry out a focused approach for organizing and achieving local transit service. The agencies also need to develop a current inventory of local transit • 3-17 - _A 603 Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 3 —Transportation Demand Management (TDM} Study • facilities, which also includes the non -motorized connections that feed the transit services. The recommendations also increase attention on the bus stop locations, bus shelters, and other amenities over the short- to long-term time periods. One of the unique characteristics of the Coachella Valley is the physical layout of the local agencies along the Highway 111 corridor. This geographic form provides a unique opportunity to serve the residents of all the cities with Express Bus Services which is included here as a mid-term improvement and then rolls into a Bus Rapid Transit (BRT) system in the long-term. Enhancing Vehicle Occupancy For purposes of this Study, the TDM strategies with the primary purpose of increasing vehicle occupancy (including casual and organized ridesharing and carpooling) have been categorized under the concept of Enhancing Vehicle Occupancy. It is interesting that when non-rideshare participants are questioned about why they do not consider ridesharing they often indicate that they think it would be inconvenient. However, when participants of carpools are asked about their experience, they indicate that it is more convenient than driving alone. In any case, the issue of rideshare requires a match of people that reside in the same general area and work at the same location or in close proximity. In addition to supporting opportunities for municipal staff to carpool the agency should be prepared to enhance the local culture related to these activities. The affected local agencies in the Study Area can promote the activity through marketing the services of ride matching firms and encouraging local companies to make the carpool or rideshare a part of their TDM Plan. If a group of employees are interested in forming a formal carpool or vanpool the agency • should assist them in applying for funding or in connecting them to another appropriate agency. Perhaps the most significant deterrent to using a carpool of vanpool is the fear of not having your own automobile in case an emergency arises while you are at work. Study Area agencies should develop a guaranteed ride home program for municipal employees that participate in any alternative transportation including walking or bicycling. Under the current TDM Ordinances, each development that results in 100 or more employees is required to develop a TDM Plan with trip reduction strategies that result in a specified level of vehicle occupancy rates. Through this plan, the local agencies can require that the development support the use of carpools or vanpools to achieve the stated goals. Also, during the annual review of the TDM Plan, if the current strategies are not achieving the goals, a local agency can require the developer to modify the specific strategies in an effort to realize the specified vehicle occupancy rates. The recommendations under the category of Enhancing Vehicle Occupancy are presented in Table 15 below. • 3-18 'Ihchrologica, lnc. �0...0 604 • • a a � N y H 2 z zo U LU C� C p 4 C O a ro � � c G C F Q } 3 C N g f ryO � O Z 4 m N S ro ~ � w r W J R ro V f •� O N £ a d C N N Y L T N ro m a m rn m p c AE c d c '.. E L _N 'o v w 'v m o rn o m a w �m E C Ln L w N C 3 J d N Z U c 0 N N« O N N N O rL- m L E N C' > Nl6Npa O C> � d N n N N S l0 C a O f6 O N V U C -T 0 y a C m .0 0 N C ova Ea �� ncpi E� L F- N t0 N d IO d C N G .�: H C O 0-2 d N � N N L Q2 a rn c C>. d d O S 1p d L.. 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U N E d d S'mLdNmN pd n°:d d -o J O o U d n S E n a w 9 U> E r 'C > T d C y Q O) > > d Nyy N T d d L 9 d 0 0 0 O N N N O U L d N C N L L O> d C d L d O O d> H o> `o E L> d L N th 612 Washington Street & Highway 111 TSMITDM Corridor Study Chapter 3 - Transportation Demand Management (TDM) Study • Alternative Work Schedules Implementation of flextime, staggered work hours, and compressed work weeks may vary from day-to-day or week -to -week, depending on circumstances at that a specific site. While not all jobs are suitable for alternative schedules (such as positions that require employees to provide a specific service at a particular time and place), some are suitable such as research activities, writing, and some technical activities. The additional schedule flexibility could have a negative impact on vanpools and other rideshare activities. As mentioned earlier, all TDM strategies are not effective for all employment situations, but they are typically more beneficial when combined so that they can work to generate multiple benefits. For example, offering staggered work hours can make the use of transit available for some employees that may not be able to use transit with the regular workday schedule for any number of personal reasons. On the negative side, participants of an organized rideshare group may lose participants due to the changes in start and end times. Alternative work schedules may also require changes in management practices that reduce the need to have employees physically together at one time, including more outcome -oriented management practices and increased use of electronic communication to replace typical face-to-face interaction. In general, alternative work schedule strategies reduce peak period congestion directly, and can make ridesharing and transit use more feasible. One study found that employees with flexible work schedules save an average of 7 minutes per day in commute. Also, variable start times can reduce peak -period trips, particularly around large employment centers and when combined flextime and telecommuting can reduce peak -hour vehicle commute trips by 20-50%. While these programs are employer based, a local agency can encourage or even require employers to participate as specified in the TDM Ordinance. The • recommendations presented in Table 16 below, include an increasing level of encouragement leading to active enforcement of the TDM Plans that are submitted by new developments. In addition, Study Area agencies need to begin to establish and enforce the annual reviews of TDM Plans for existing developments over time. Initially, the recommendations are for Study Area agencies to enhance their offer of these alternative work schedules for agency employees and to use the TDM Ordinances as tools for promoting the participation by local businesses. Since these strategies are very job specific, Study Area agencies should remain diligent in encouraging these types of strategies where appropriate. Study Area agencies should also develop a program to organize the enforcement of the TDM Plans that are submitted by new developments and begin to establish and enforce the annual reviews of TDM Plans for developments that had not submitted a plan or for those activities not in full compliance. • 3 27 613 E • O U O m N L O E 3 L 0 N co N 6 N = > m y > dN w � y L L N O U 00 d L c .w N O 3 T O c r>> m N m o o nm r c4 d may a cwo N E c o.N N H y o m m n N a o v' a d t Z c g m 0 c n a`o 3 N y E -C L y 0 m N L" o m E a = O` S O) G N'§ i O N LE 6$ 0�_ m � Y O L 0. 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In the Coachella Valley, this is clearly a public perception problem. SunLine Transit reports that more than 40% of bus riders are traveling to or from work. The Origin and Destination (0&D) survey developed by CVAG suggested that more than 92% of work trips are made by a private vehicle. These statistics indicate that there is significant potential in making improvements to non - motorized travel facilities as a means of reducing the number of personal vehicle trips. Research conducted by the Victoria Transport Policy Institute has outlined four important factors to consider when evaluating barriers and gaps in bicycle and pedestrian facilities including, the level of demand, the degree of the barrier, the potential benefits, and the cost and ease of implementing an improvement. The level of demand for the facility (path, sidewalk, bike lane, etc.) includes an assessment of the enhanced demand if the facility were extended or corrected. Increased demand is especially apparent in high density environments such as central business districts, high -density residential areas, and around other destinations such as schools and universities. Removal of these barriers can be assumed to increase bicycle ridership and walking by capturing commuter and recreational trips. This demand is often called 'latent demand" that is difficult to quantify but results in additional non -motorized travel. • The degree of barriers is understood as their effects on the individual person that is making the trip. A barrier that severely affects one traveler may not have the same level of effect on another. For example, an area of landscaping that separates a bus stop from an adjacent commercial center can be easily overcome by a young healthy person but can be a significant issue for a wheelchair bound traveler or even a mother with children in tow or in rolling strollers. The potential benefits factor involves an assessment of increased use of an improved facility. This factor can enhance the priority of a public expenditure on a bikeway project where there may be high potential for replacing automobile commute trips to cycling or walking. This factor assists municipal staff in the prioritizing the scarce funding for non -motorized facilities and programs. From a trip reduction viewpoint, improving facilities that serve commuters may be more productive in replacing vehicle trips with non - motorized trips than a recreational facility. This is not to suggest that all funding should be allocated to commute facilities, but it does need to be considered to comply with the requirements of some funding sources. The cost and ease of improvement factor involves an assessment of the incremental financial cost of a project including the ongoing future maintenance costs. Prioritization of a specific improvement may occur for projects that are highly visible and have the support of the local community. Of course, there is a co - relationship between community support and financial and institutional costs of moving a project forward. • 3-31 .c ° 617 Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 3 — Transportation Demand Management (TDM) Study • The TOM recommendations for non -motorized transportation facilities are presented in Table 17 below and include an element relating to the issue of bus stops and their connections to adjacent commercial or institutional land uses. This discussion is also addressed under the Transit Recommendations. The reason for the crossover of recommendations is that in reality most transit trips are walk -transit -walk trips or bike -transit -bike trips. The issue of connectivity and access is equally as important for transit users as with non -motorized transportation travelers. The short-term recommendations include establishing one specific new bikeway and pedestrian facility to complete a connection of the Point Happy commercial areas at Washington Street and Highway 111 with the Cliff House restaurant, the City of Indian Wells, and points west. This facility is necessary due to the presence of a geographic feature that prevents any roadside bicycle or pedestrian right-of-way along the north side of Highway 111. This lack of connectivity is a critical deterrent for safe east and west non - motorized travel. The other short-term recommendations are focused on institutional activities to develop a higher level of focus on issues related to non -motorized transportation and the development of a local inventory of facilities and an enhanced cooperative relationship with bike clubs and other community organizations. These suggestions also include a marketing program, which places a new and higher profile for these issues. Concept of Walkability The recommendations in Table 17 above include a field review of the Study Area's pedestrian facilities. One specific and intense form of this type of review is sometimes referred to as a walkability assessment. • This involves consideration of the overall support for pedestrian travel in an area taking into account the quality of pedestrian facilities, roadway conditions, land use patterns, community support, security and comfort for walking. Walkability can be evaluated in various ways and at various scales (Nabors, et al., 2007). At a site scale, walkability is affected by the quality of pathways, building access paths and related facilities. At a street or neighborhood level, it is affected by the existence of sidewalks and crosswalks, and roadway conditions (road widths, traffic volumes and speeds). At the community level it is also affected by land use accessibility, roadway connectivity, such as the relative location of common destinations and the quality of connections between them. • For example, a busy suburban arterial can have a high pedestrian LOS rating, provided it has sidewalks and pedestrian crossings at intersections, although walking is actually quite difficult and impractical as a form of transportation due to the wide road widths and dispersed land use patterns. Walkability can be enhanced by increasing clustering and land use mix, by creating pedestrian shortcuts and mid -block pedestrian connections, and by locating commercial buildings close to the sidewalk, rather than being set back behind large parking lots. Walkability is also concerned with the ability to stop in the public right-of- way, for example, to rest, enjoy a viewpoint or shop window, and have a conversation or play. Typically pedestrian level of service standards do not encompass these factors, although they are critical to the overall utility of walking as a form of transport. 3-32 RP14 618 S a� N g aLU h � p @ p I Q e E W 3� O rn O Q �W y Q v ti Z a � C m r W J N Re co • tiS U F N N j a O f E @ a Y C @ N a a @ m cTi o N a n c A a ¢ L a d c o A y _ems ¢ U O @ @ @ m> c H y n d01 T a w a coi m m a o @ J E @ c a aci a a @ E m a o o o y c @@ N J J T o @ Z a " m E o m m " a"i ti _ .`—° a o 3 c vai m N w o' W m o ?E 6 5 '6 3 A _a N E@ C Y N O T N o v 3 o `- o m y o c m o 8@ O�H U E a�i rn V y N S 0)-2 N O)� w t0 U O o apC. Y 20 C C O) N N U A N@ (7 m@ o O u•@c g @ d> a5 @ L• r @ @ O. ¢ () ` w D. 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OI O N i'-a E �O .0., +LO.. yNj m O CCN C o v O` $ pE C U d 6^ d O 2 C o L � rC • • • • fA ♦ fA • v m m m p N S N C O 9 y; C Ol O c 0m m v 216 o y E Z m > m E L o 'c W.M O` n O m G N $' _ °? N m E m N m a c o ,2w N N m L O U O O O L O L ` 0 L y V d 'oo° �� v d m c E C C „J N p T O 42 O m m N U C O n i m 0.2 d O d > U O E o 2 O$ m U mN m 7 m d QO Q m E d N M m 5 .5 4 41 6''3 Washington Street & Highway Ill TSMITDM Corridor Study Chapter 3 -Transportation Demand Management (TDM) Study • Parking Management Parking management is arguably the most effective method of encouraging people to shift to alternative modes of travel. A study of the effectiveness of parking management programs in Los Angeles found that charging for parking can decrease the number of individuals driving alone to work by as much as eighty percent (80%). Programs reaching that level of success may be rare but a more typical reduction is assumed at closer to thirty percent (30%). Another study of parking costs in the Portland, Oregon area found that parking charges of just $40 per month could increase transit use by twenty percent (20%) in both suburban and central business districts. When the charges for parking were increased to $80 per month, transit use was increased by 35 to 40 percent (Peng, Zhongren, Kenneth J. Dueker, and James G. Strathman. 1996). It is clear however, that the Coachella Valley is unique in its characteristics that appear to demonstrate an unlimited amount of space to place parking and that space is available at a relatively low cost. Even though parking charges are not likely to produce changes in travel behavior at the same level with Los Angeles, or Portland, Oregon, the management of parking can alter behavior and result in reducing vehicle trips. Parking management techniques include a range of practices such as preferred parking spaces for high occupancy vehicles and alternative fuel vehicles, reduced parking charges for carpools and vanpools, shared parking facilities, daily rather than monthly parking charges, establishing parking maximums for new developments, and the taxing of parking facilities. As is the case with most other TDM strategies, parking management can be even more effective when combined with other TDM techniques such as free transit passes, cash -incentive programs, and the availability of high -quality transit service. Most of the recommendations presented in Table 18 below will require some lead time but should be started as soon as possible. For example, in the short-term, Study Area agencies will need to modify their local TDM Ordinances and other ordinances, to establish requirements for placing a variety of preferential parking spaces for carpools, vanpools, alternative fuel vehicles, and even charging stations for electric vehicles. These municipal actions will begin to modify the culture of the Study Area agencies' businesses and the general public. Also in the short-term, Study Area agencies should establish a parking Task Force to assign specific areas that may be defined as Special Planning Districts or overlay zones for approaching the management of parking supply and other elements or regulations. The intent of these recommendations is to establish a regulatory basis for development standards early and then aggressively apply the new standards in the mid-term and reassess the impacts of these actions and refocus these efforts in the long-term. • 3-38 �o� 624 E • •S F Z W n W Q Q Z Y d _Do W J Q F m a d> N c d O N al m y E .LJ d N N d N m E Ed N -S N .p c 3 m d o E 3 « p E N " t y vi 0 N d m o y m a£_ d d Lt > m d U U �� a n o. 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N u N Y a @@ R O n y O (` U O d N Y mu N O C@ = y Id O t@C 16 c c 3 > tNii d> O O) E N N@ E o aLi ,c'S@ N>Nt@na'w a rnm€ C pmJaw�>>a>>m omaJ 0��2 mwcwm o L a o T N U N n N@ d c o d N C_ 'E W O O U H '� 6 0 O) pM O d p� O 2 N .: a• N m rn� C U Y @ C M w,"i 62 5 0 � ])) cc - -cc k6 (\{ \\{/§k) .\)) k�(E-6 E,;0 |$7a=«22�. $)\j \§ )2) - � + U) \ro � )EQ wo (} \ /)w -_ _ _(E00 00 \)§ r 2{\ }} \/ {2 \ ({, \ \k.f) r \ r]\2.-vw \)\§) 2]])/AƒEJSt#0to 4i0) o --- e= E_ - aQ,= (kk\\{)\)aoEo §f §!K \/mm: 0 m 0«g�=:sE _ƒ£{ //\) Cl) m Washington Street & Highway ill TSM/TDM Corridor Study Chapter 3-Transportation Demand Management (TDM) Study • Land Use and Development Policies The purpose of this section is to outline ways in which TDM strategies can be implemented through the local development process. The development process is complex and includes at least some element of negotiation. The negotiation may be enhanced by developers gaining an increased comprehension of the issues and needs of the local and regional agency. For the Study Area agencies to gain a cooperative partner in the land development process, they should become aware of the many alternative land development possibilities that can benefit the local area and the developer. One example of the need to educate the area's land developers can be made in the issue of grade separated pedestrian crossovers at a major intersection in Las Vegas, Nevada. In an effort to resolve some serious traffic issues, the municipal agency wanted developers to construct an overcrossing for pedestrians at all four legs of the intersection. After years of resistance, the project was built and achieved great success at resolving the traffic issues. The project has made such an improvement that more recently the area's developers are requesting these overcrossing be built at many other locations along the tourist access roadways. Such clear successes are not always seen. Local governments are sometimes highly resistant to implementing TDM strategies through land development requirements. Recognizing the escalating costs involved in building new roads and widening existing roads, in addition to the noise, air pollution, traffic congestion, and other automobile related problems, government agencies need to encourage the use of TDM strategies by local governments and private land developers. • In the short-term, Study Area agencies should develop a set of overlay zones that carry the highest potential to reduce personal vehicle use and begin to encourage developers to design mixed use projects. Some of the most successful developments in Southern California in recent years are those that either began as mixed use projects or that were redeveloped with higher intensity of mixed uses including housing units within commercial sites. Also, within these potential trip reduction overlay zones, developments of some minimum size perhaps in partnership with Study Area agencies or the regional transportation agencies should establish a shuttle service that allows employees and or guests of commercial centers to move around the core area without using their personal vehicles. This recommendation is similar to the people mover concept operating at The River development in the City of Rancho Mirage. Most of the short-term recommendations included in this section relate to the institutional aspects of the development process, which will require some modifications to local ordinances. For the mid-term recommendations, there is an emphasis on the establishment of review panels or Task Forces to assess the impacts of the specific strategies and to modify the new rules as needed to continue making positive changes in the reduction of personal vehicle trips and vehicle miles travelled. Long-term strategies should be implemented as soon as funding is available and growth and development warrant. Table 19 provides an overview of the TDM strategies related to land use and development improvements. 3-43 Tichaoloy�icg Inc. ��. 629 • b>' W U J d H Z W m d O J LLI W 0 Q W N z Z g W J ca F C @ C N - O 0 c U a E d N J L' s O J N O N N Ol c Jj N O U EE N n w. o c o _� U C O N 0 c N G N (O N E,115 E O N J d L CL.. y N N U 0 m Z :o.. 0 oEa E > N O. w aEIF; E O oo= Jo E Z Lm oJ m 2E 0 H 2 now m Eoy0 c m y y N y E to o ro L O E N N > m N o c c a� .a '° m>5 a o a E 0 .N L O O "' N —0 m G O °�Eoa E 2`o�oo a m WE C� 'E 0 F' d jd IO N d C N J C 4. 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LY U d `� C y y �� 0_ N N d m d d d N a ' 0° c �' c m y y o d 3 3 a E> N a o c Q 3 F d m .o d d m y F a d d O d O� N w nd 9 c aE$ c m nasi ��a - Oa d o m d @@ o m .p d y `d R F m 3 E E c o A m.2 > co w w m F m F rn E s m= N m m O. E O N :G O C d p O C p C O OO O ❑ d❑=`" d m m r U> L L .p > d d Yd C d@ d d t �:"a m o9�n nm oaf a �'uw 3s�a ca owa nK m n9a£ L o L fA • � • J • fn • • �L • J • fn • • � d y N C s d o c O> E " R 3 a��i o d .: n E oi E -O !Ed d o o m 'y $ o _d m 0 x > o$ yo E E ` a p awm L°yco 2m@pddd c E E G p�i V nN 4'` 12 w$NN oa 'aN aamO -aLy.r looCJ c o m a = 0 d c c d c y E cLi y 0 udi n � y oa r�M1� `? � y� 3 a c a :N U y a> C d Q „m, A m M 635 Washington Street & Highway 111 TSMITDM Corridor Study Chapter 3— Transportation Demand Management (TDM) Study • Site Specific TDM Suggestions and Recommendations The previous section included generalized TDM recommendations organized under six TDM categories (i.e., Transit System Improvements). In this section, some of these suggestions will be presented for a specific location on the aerial photos. Most of these are made for implementation of potential physical improvements and programs that are most likely to be effective within the Study Area over the short-term or in some cases mid-term. The suggestions and recommendations included in the preceding section under the six TDM categories are all candidates for implementation but will also depend on conditions such as economic fluctuations, technology advances, and even cultural attitude shifts regarding vehicle travel. The specific suggestions presented on the figures below also have application at any number of different locations that may not be shown on the figures. Here the improvements focus on removing barriers to the use of alternative transportation modes. For example, installation of crosswalk striping with on demand flashing pedestrian warnings imbedded in the roadway pavement at key locations provides a sense of safety that may affect an individual's decision to convert a vehicle trip to a walk trip. One of the frequent observations during the field reviews was that the sidewalk systems in the Valley seemed to be designed to take people past commercial centers rather than inviting them to enter. The absence of openings in landscaping and walls surrounding shopping centers serve as real barriers for the elderly and for people with physical limitations. Constructing paved direct access paths between the roadside and commercial centers and offices has not been a focus of local designers or reviewing municipal departments. That does appear to be changing as evidenced by the interest in this project and the attitude of cooperation offered to the project team by the • Valley's local agencies. Measuring the success of TDM strategies is a difficult if not impossible process. TDM by nature requires the shifting of personal choices made by different people with different ideas and concepts, political views, economic abilities, and sometimes cultural concepts. For example: An employee drives their own vehicle to work each day, but notices that the transit stop nearby is has new solar powered lighting and there are new pathways being constructed between the bus stop and the workplaces. At about the same time the employee receives a notice that discounted bus passes are available from their employer. This employee is facing a series of stimulus that when combined over time may shift their attitude toward using transit. Perhaps the regional transit agency initiates a marketing program encouraging people to "try transit for free" program for some specific time period. The person may make the decision to try taking a bus to work as an alternative to driving personal vehicle. As the TDM strategies presented here are implemented they will definitely serve to influence the public's attitude toward alternative travel modes, it is impossible to be certain which particular strategy affected their final decision. This is the reality of TDM efforts. Therefore, this project includes a number of suggestions for site specific improvements all along the corridor that focus on removing non -motorized travel barriers. Achieving success in shifting people into more efficient and healthier travel modes cannot be achieved by a 636 Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 3 —Transportation Demand Management (TOM) Study • single agency in the Valley, which is why the project team conducted field reviews and made suggestions and recommendations for improvements along most of the Highway 111 corridor. • • Figures 3-1, 3-2, and 3-3 below are aerial photos, used as maps of Highway 111 and the immediate area within the Study Area. The aerial photos have been used to identify exactly where some of these TOM measures might be implemented as part of Study Area agencies' efforts to promote non -motorized transportation modes and reduce congestion. Of course these are suggestions made without the benefit of engineering analysis and are made as suggestions to begin a dialog of local agency staff from various departments to openly discuss these possibilities. Appendix G includes similar graphically suggested site specific improvements based on field observations and research for the area surrounding Highway 111 from Palm Springs in the west to Indio in the east. The aerial photos may be of particular interest to each specific jurisdiction along the corridor and therefore the portions of the highway within each of the aerial photos will largely be broken at city limit boundaries as shown below in Table 20. TABLE 20 Aerial Photo Wooing by Local Anencv City of Palm Springs A-3-1, A-3-2, A-3-3 City of Cathedral City A-3-4, A-3-5 City of Rancho Mirage A-3-6, A-3-7, A-3-8, A-3-9 City of Palm Desert A-3-10, A-3-11, A-3-12 City of Indian Wells A-3-13 City of Indio A-3-14, A-3-15, A-3-16 A-3-17 3-51 Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 3 - Transportation Demand Management (TDMJ Study Q O 3-52 ��12YA IOua 638 Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 3 - Transportation Demand Management (TDM) Stu O O CV7FRP 4 l \`, 1.,•r�cn.,oiorri.�, mom. p.e•4 639 O O Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 3 - Transportation Demand Management (TDM) Study 3-54 v,1 Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 3—Transportation Demand Management (DM} Study • Existing Deficiencies Section All the TOM recommendations included in previous sections of this report should be implemented whenever any opportunity arises. The recommended strategies and improvement s shown in the tables and maps above have been presented within five categories with implementation suggested within three tiered timeframes including, short-term (within five years), mid-term within ten years), and long-term (within 15 or more years). The discussion here is intended to present some small projects in terms of scope and cost, but may potentially result in significant benefit by removing some barriers to widespread use of non - motorized transportation modes. In this section these projects are called, "Existing Deficiencies." Many transportation professionals remain skeptical that implementing TOM measures can be effective, for a variety of reasons. Some think that TOM cannot be effective because it requires consumers to change their travel behavior, something that many Americans have not demonstrated in the past. Other professionals may feel that since they see many sub -urban and rural area buses running empty, or with few passengers, the time and money would be wasted on these projects. A review of SunLine Transit's' Comprehensive Operational Assessment (COA), reveals that the majority of people using the transit system have no other transportation option. For too many people, the only choices they have are take the bus, walk, bicycle, or don't make the trip at all. This social reality that some people are "transit dependant" is demonstrated throughout the Coachella Valley. For this reason, it seems clear that the region's primary transit provider has very likely captured a significant portion of the "transit dependant" population. In other words, if the system does not implement change they will not likely attract • large numbers of new bus passengers. Of course, if there is new development and the population increases there will undoubtedly be an increased ridership. The increase in ridership would probably be equal to the number of new transportation dependant residents that are within the new population. The question becomes, "How do we attract new transit passengers, bicyclists, and walkers out of a general population that commonly use personal vehicles to move about. Perhaps the most appropriate answer is to "remove the multitude of barriers to using them." As this project moved along it became clear that there were both physical and psychological barriers facing users of most alternative transportation modes, including transit, bicycling and walking. Travelers using these modes faced significant barriers at many locations between their trip origins and destinations. Transit dependant travelers have no mode choice so they simply live with (put up with) the inconveniences or not travel at all. The region's 0&D Survey indicated that the most common trip type for transit dependant passengers is the work trip, which leaves little room for making convenience based choices. This section, "Existing Deficiencies," attempts to identify and address some of the travel barriers that exist along the Highway 111 corridor. Barriers to using alternative transportation modes are issues such as the lack of direct access to commercial centers and worksites from bus stops. Frequently transit passengers have been observed crossing over landscape set back areas to make the most direct connection to adjacent business centers. It is common to see passengers such as a mother with one or more small children and a baby stroller, leave a bus and have to walk through a landscaped area or crawl over a perimeter wall to gain access to businesses rather than walk to the primary driveway. Once the pedestrians reach the driveway very often there is no walkway leading into the center. At times it appears that no one • 3-55 - 1bA.1u 6i s lx 641 Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 3 —Transportation Demand Management (TDM) Study • has considered the issue of access for transit passengers, pedestrians, and cyclists within some specific developments. The reality is that the transportation professionals have considered these travelers and quite often make sure these access issues are addressed appropriately. However, there are other situations where the pedestrians are not at all considered. History has proven that people will walk, bike and use transit more if we consider them as we build our transportation system if that is truly our goal for this region. This final section of the TDM element of the project presents aerial maps of the Highway 111 corridor through the City of La Quinta divided into 10 segments. The first map is a key that presents the relative location of the existing deficiencies segment maps. Each aerial photo segment map is followed by another annotated map showing the specific location of the suggested improvement and a photo of the specific issue. In addition these maps are followed by a more detailed explanation of the issues at each location also including the photo as it was shown on the aerial maps. All of the improvements recommended in this section are also included in previous sections of this report. These recommendations are included here because they represent improvements that can be made relatively quickly and at low cost. These improvements hold promise to be very effective at removing some of the significant barriers to using alternative transportation modes. By presenting them in this section they may be easily accessed and ready for quick implementation. Following this series of segment maps and detailed descriptions is a copy of the City of La Quinta's TDM Ordinance with suggested modifications as described in the previous TDM Chapter. The recommended modifications have been provided to encourage the city to consider making some or all of these revisions to • establish a stronger base for supporting and enforcing the ordinance. Making these revisions will clearly result in more analysis and implementation of TDM strategies with any new development or major re- development of existing sites during the permitting phases. The final item in this section is a copy of the Transit Development Fee Ordinance that was adopted by the City of Cathedral City. This ordinance should be reviewed and considered as a model ordinance for the City of La Quinta. This is another source of insurance that Transportation Demand Management strategies are enforced as a part of our toolbox of transportation solutions. • 3-56 'P chnololpm,lnc. 642 Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 3 - Transportation Demand Management (TDM) Study .a.�rrm 9. IIlot" HIM r I K a. . °r�eeu i F r i I VL-- 1 r u ry c . Tt .��- .�: ti9s!d �tq 1T1� �i} f 7L,2�e � b . v 10 v ai • s � j�� p �.� _ A YPY wq.� • ry 4r��r ��• 'ca 1•,;r'caR, \yyln �i�l4Y �• , C� may; Syi jl erYd♦1 - '� � 't _f� Dar ,�Srk I 4 4 � O3-57 m T l�,t • 9echnoln4ticw, Inc. 00�. 643 N � Washington Strees Highway Ill r mmc . »« Chapter arm _e Demand Management pfStudy »?E ka ~6 4; \— N Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 3 - Transportation Demand Management (TDM) Study Map Al: Point Happy #1: To the west from the Point Happy Center. There is no sidewalk along the north side of Hwy 111 between Point Happy and the Cliff House. This missing pedestrian and bicycle link prevents direct bicycle and pedestrian travel to the Cliff House as well as the residential developments along the north side of Hwy 111 in Indian Wells. Recommendation: Construct a sidewalk to complete this link. In lieu of that long term solution, a bicycle pedestrian path could be constructed along the north side of the Point Happy site making the connection. #2: Entering west driveway of Point Happy center. Pedestrian and bicycle access is circuitous due to a missing sidewalk extension from Hwy 111. The only pedestrian access available is at the center driveway to the east. Pedestrians typically enter the site by crossing through landscaped areas Recommendation: Extend sidewalk along the eastside of driveway at the west entrance, or where a path has been worn across the landscape area. #3 and #4: In response to the missing sidewalk mentioned above, pedestrians have worn paths through the planters at more than one location. This activity demonstrates the demand for a new access sidewalk. Some transit passengers and pedestrians, especially families with children, struggle to gain across to many commercial centers along Hwy 111. These worn paths result from pedestrians finding other safe access points to commercial sites. This recommendation applies as an alternative to a paved sidewalk extension along the west driveway. Recommendation: Construct a paved walkway at or near at least one worn path. This improvement would also minimize the need for the sidewalk extension suggested above. O 3-59 645 Washington Street & Highway m r m;c . Study Chapter a Transportation _and Management94 +4 KI � + kn ® 646 _� � Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 3 - Transportation Demand Management (TDM) Study #7 #8 1*1 Map A2: Von's Center #5. The existing sidewalk needs to be extended further into the commercial center alongside the driveway. For example, pedestrians arriving by westbound transit may cross Hwy 111 at this location and they are required to walk along side vehicles at the driveway apron. Recommendation: Extend the existing sidewalk further into the commercial center where speed limits are low and walking is less threatening. #6 The sidewalk in front of the Bank's entrance does not connect to the sidewalk along Hwy 111. This missing sidewalk may be seen as a barrier to some pedestrians. Perhaps this missing connection could have been avoided during the original site review and construction with enhanced internal circulation requirements. Recommendation: 1) Extend the shop -side sidewalk across the landscape area to Hwy 111; 2) Modify the municipal codes to address circulation with higher priority. #7 This SunLine transit shelter (currently not in service) is adjacent to the Beer Hunter center and is just a few feet from the parking area. There is no direct paved pedestrian connection between the shelter and the center. Line 111 only stops at the east side of Washington Street which requires passengers to cross back over Washington Street to access this center. Recommendations: 1) Construct a paved walkway from the shelter directly to the center at the nearest location; 2) to encourage the use of transit services as is required by local ordinance this bus stop should be re -activated. #8 The sidewalk at this driveway needs to be extended into the center away from entering and exiting vehicles. There is no other pedestrian walkway leading into the center between Hwy 111 and this driveway. Recommendation: Extend the sidewalk further into the center to a location away from entering and exiting vehicles, some of which are crossing three opposing travel lanes. 3-61 64-1 N Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 3 - Transportation Demand Management (TDM) Study E •� N 1 W � y j 1� Y N y �A I b xco 9 'I N a i I N M W 4q f c O ~a� d W r 3-62 648 Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 3 - Transportation Demand Management (TDM) Study N N M C #9 #10 #12 Map A3: Stater Bros. - Staples #9 This driveway has been designed for motor vehicles, but creates a barrier for pedestrians. There are no sidewalks along this drive and there are no alternative walkways into the center between distant driveways. Recommendation: 1.) Extend the sidewalks along the driveway into the center's parking area and building entrances; 2.) Modify the local site plan review checklists to include assurance of adequate paved entrances to commercial centers. #10 This path through the landscaping set back area has been worn by pedestrians as they gain access to the center rather than walk along the driveways on the other side of the building. This situation does not meet the intent of local ordinances and building standards. Recommendation: Construct a paved walkway at or near the worn path to provide access for transit passengers and pedestrians. Many of the transit passengers have children in the group which makes crossing these landscape areas particularly difficult. #11 This paved walkway adjacent to the First Bank building does not connect with the nearby sidewalk. Pedestrians have been observed crossing over the landscape area to access this site. Recommendations: 1.) Construct a paved extension to connect the walkway and the sidewalk; 2.) modify the local site plan review checklist to address these connections. #12 There is no sidewalk along this driveway at this location where vehicles may be traveling faster than is considered typical due to the one way design. This photo demonstrates a need for paved pedestrian walkways between sidewalks and commercial buildings. Recommendations: 1.) Construct sidewalks along the driveway; 2.) modify the local site plan review checklist to address pedestrian access to commercial sites. 649 n 0 Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 3 - Transportation Demand Management (TDM) Study z E � m s a a � � f 9 o� L /1 v , u m a N N0 N NN S O 0 3 • l �.t 9 w w I� tt! U i N W 6 S � b U tlI O 3-64 kg �° 650 • U N Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 3 - Transportation Demand Management (TDMI Study Map A4: Kohl's #13 There are no sidewalks along this principle driveway located at a signalized intersection. Painted crosswalks and pedestrian signalization direct pedestrians to this location but there are no sidewalks providing access to the center. Photos 14 and 15 below present a further lack of pedestrian walkways moving away from the driveway. Recommendations: 1.) Construct sidewalks along both sides of the driveway; 2.) modify the local site plan review checklist to address pedestrian access to commercial sites. #14 and 15 These photos demonstrate a lack of internal circulation facilities for pedestrians and transit passengers as they move away from the primary access driveway. Photo 14 presents the view to the west and photo 15 presents the view to the east. There is pedestrian access located at the far side of the adjacent buildings but there is signage notifying pedestrians that they are available. Recommendations: 1.) Construct sidewalks along the driveway; 2.) place way -finding signs at the intersection to direct pedestrians to the paved crossings to the east and the west' 3.) modify the local site plan review checklist to address pedestrian access to commercial sites. #16 This photo shows a path worn by pedestrians and transit passengers as they access the center's businesses from Hwy 111 sidewalks. There is also a transit stop and shelter nearby. Recommendations: 1.) Construct sidewalks along the driveway; 2.) modify the local site plan review checklist to address pedestrian access to commercial sites. 3-65 'R�chnolu�n'ca. Ine. y N....; 6 51 Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 3 - Transportation Demand Management (TDM) Study 3-66 VGA 652 bw._. Washington Street 8 Highway 111 TSM/TDM Corridor Study Chapter 3 - Transportation Demand Management (TDM) Study Map A5: LG's — Lowe's #17 This photo shows the west motor vehicle entrance to the LG's center along Washington Street. Note that the sidewalk along Washington Street does not extend into the center but rather ends at the curb return. This situation requires pedestrians to walk between the motor vehicles and the curb face or cross over the landscaped areas. When the weather is wet and/or stormy this lack of paved walkways creates a significant barrier for pedestrians. Recommendations: 1.) Extend the sidewalks into the center on both sides of the driveway. #18 This photo presents a place where a small effort would make a difference for the safety and convenience of pedestrians entering the site. This center has constructed a model walkway and shade structure for pedestrians from Hwy 111 to Simon Drive with the exception of this small section. Recommendations: 1.) Connect the internal walkway to the sidewalk in front of the Banner Mattress store adjacent to Hwy 111. #19 This photo presents a place where a small effort would make a difference for the safety and convenience of pedestrians entering the site. This center has constructed a model walkway and shade structure for pedestrians from Hwy 111 to Simon Drive with the exception of this small section. Recommendations: 1.) Connect the internal walkway to the sidewalk in front of the Banner Mattress store adjacent to Hwy 111. #20 This photo presents a place where a small effort would make a difference for the safety and convenience of pedestrians entering the site. This center has constructed a model walkway and shade structure for pedestrians from Hwy 111 to Simon Drive with the exception of this small section. Recommendations: 1.) Connect the internal walkway to the sidewalk in front of the Banner Mattress store adjacent to Hwy 111. 3-67 �RPA •r..��,,,m�. 653 N Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 3 - Transportation Demand Management (TDM) Study rti' •1 " N N �2 1 j �A i � r co� N l V Lit 1 I i t 3 I � O ^, 2 b 1 O U G�T !lI O 3-68 �K}�t� 654 Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 3 - Transportation Demand Management (TDM) Study OMap A6: Target — Stein Mart #22 —I N #21 This photo from inside Target's parking area looks toward the intersection of Hwy 111 and Caleo Bay Drive. The landscape set back area is unbroken between the intersection and the principle walkway midblock top the east and along Caleo Bay to the south. Pedestrians have worn paths across the set back near the intersection. Recommendations: Construct an additional paved walkway at or near the worn paths. #22a This driveway lacks sidewalks on either side of the entrance along Hwy 111. Due to grade change the driveway throat at this location extends longer than those found along at grade driveways. The length and grade make this a particularly challenging entrance for pedestrians. Recommendations: Construct a sidewalk along at least one side of this driveway. #22b This photo verifies that there is no pedestrian access to this commercial center from the Adams Street driveway. Here pedestrians and transit passengers coming from the south and east must walk along side motor vehicles entering and exiting the center. Recommendations: Construct a sidewalk one at least one side of the driveway. 3-69 VRVA a„. 655 Washington Street & Highway If I TSM/TDM Corridor Study Chapter 3 - Transportation Demand Management (TDM) Study y 9 � U �p �r r• � I �) 0 E � Y � o CY 1 I m ay S [7 � N N O j s o q 61 3 I F o � � d 1 a C V 1 } S O a N ', f O 3-70 a,. 6 5 Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 3 - Transportation Demand Management (TDM) Study X C 1 #25 1 C Map AT Pavilion at La Quinta #23 This is the view looking east from Pavilion's entrance at La Quinta Center Drive. The sidewalk does not continue eastward between Pavilion and Patios Plus. Typically a missing sidewalk would be constructed as the parcels develop. However the high level of current development surrounding these parcels creates a need for the sidewalk system to be completed. Recommendations: Construct a sidewalk between La Quinta Center Drive and Patios Plus alona Hwv 111. #24 This is the east side of the primary entrance to Pavilion at La Quinta along Hwy 111. Note the lack of sidewalk along the entry drive. Typically this feature would be constructed by developments at the adjacent parcels. Other developments in the general area have created a demand for pedestrian facilities in advance of development. Recommendations: Construct a sidewalk along the east side of the entry drive to a point where pedestrians would access properties to the east and west. #25 This photo has been included as a model for the pedestrian friendly design of an entrance to an active commercial center. Here it is possible for transit passengers and pedestrians to safely enter the development from either direction. Recommendations: Consider using this as an example of how future driveways can be made pedestrian friendly. #26 This photo shows the sidewalks along Hwy 111 ending at the driveway which facilitates passing pedestrians, but not those actually entering the development. From the sidewalk pedestrians have to walk inside the driveway with entering and exiting motor vehicles. Recommendations: Continue the sidewalks along the driveway on at least one side. 3-71 ti��1'echnoloF�us, In 657 O O Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 3 - Transportation Demand Management (TDM) Study - IT G - t j 0 Lhhh 1 1y o it m N vti n N II a w n 1 q + 1 4 W � �11pp LL 3-72 i ` j�E� Technolou��. Inc. .. 658 N Washington Street 6 Highway 111 TSM/TDM Corridor Study Chapter 3 - Transportation Demand Management (TDM) Study #27 %8: Auto Center - Walmart #27 This photo presents a piece of sidewalk with an ADA compliant access ramp that has no function. However, if the sidewalk extended from the ramp to the west connecting to the exterior sidewalk along La Quinta Center Drive there would be functionality. (See Photo 28) Recommendations: Construct the sidewalk extension westward from the access ramp to complete the local pedestrian system. #28 This photo presents a piece of sidewalk with an ADA compliant access ramp that has no function. However, if the sidewalk extended from the ramp to the west connecting to the exterior sidewalk along La Quinta Center Drive there would be functionality. (See Photo 27 above) Recommendations: Construct the sidewalk extension westward from the access ramp to complete the local pedestrian system. #29 This photo shows a missing internal sidewalk along the east side of the Wendy's Restaurant. Currently there is a sidewalk extending northward from the point of this photo and sidewalks running east and west along Wendy's south perimeter. Recommendations: Construct a sidewalk along the east perimeter of the parcel containing Wendy's. #30 This photo shows an internal sidewalk in front of a commercial buildings that ends at the edge of the building, but does not connect to the local sidewalk system. This lack of connection is considered a barrier to non -motorized travel which is not consistent with the municipal TDM ordinance. Recommendations: Connect this walkway to the sidewalk along La Quinta Center Drive. O 3-73 6'19 N Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 3 - Transportation Demand Management (TDM) Study l { 4 1 n 1 335 1 ' �1 WCL i C t � o i4"i T 0 a Iw l 6f 5 _ - N O 3-74 �]� 'fechnologio., Inc. 660 EN Washington Street 8 Highway 111 TSM/TDM Corridor Study Chapter 3 - Transportation Demand Management (TDM) Study I #34 Map A9: Home Depot #31 The sidewalks at the north east entrance to Home Depot at Jefferson Street and Vista Grande do not extend into the commercial site. This lack of safe access is not consistent with the local TDM Ordinance. Recommendations: Extend the sidewalks at this location so they wrap around the driveway and deliver the pedestrians into the center. #32 This photo shows the sidewalk at a principle signalized entrance to the commercial center. There is a landscape area blocking pedestrian access to the site. Pedestrians have worn paths crossing through the landscape areas. (See Photos 33 and 34 below) Recommendations: Extend the sidewalk from Hwy 111 into the commercial center on both sides of this primary driveway. This is a point of access for pedestrians accessing two sub -centers. #33 This photo shows a path worn over time by pedestrians through the landscape area. (See photo 34 below) Recommendations: Construct a paved walkway at or near the worn paths to provide pedestrian access. #34 This is another pedestrian path worn over time by pedestrians avoiding the main driveway to enter the center. (See photo 33 above) Recommendations: Construct a paved walkway at or near the worn paths to provide pedestrian access O 3-75 A • Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 3 - Transportation Demand Management (TDM) Study O 3-76 662 • n f� • Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 3 - Transportation Demand Management (TDM) Study Map A10: Costco Center #35a This photo looking east presents two issues; 1) the sidewalk along Hwy 111 in front of the Chevron Gas Station and Market does not connect with the pavement at the driveway, and 2) the sidewalk does not extend to the east from the driveway from this point to the Costco Center near Souplantation. The level of development in the general area creates a demand for a complete sidewalk system along Hwy 111. (See photo 351b below) Recommendations: 1) Paved the small dirt area between the driveway and the existing sidewalk, and 2) construct the missing sidewalk between the Chevron Station driveway and the Costco Center. #35b This photo looking west presents the end of sidewalk near the Souplantation in the Costco Center. The level of development in the general area creates a demand for a complete sidewalk system along Hwy 111. This missing segment of sidewalk between this point and the Chevron Station to the west is not consistent with the intent of local ordinances. (See photo 35a above) Recommendations: Construct new sidewalk along Hwy 111 to complete the local sidewalk system from the Chevron Station and the Costco Center. 3-77 Washington Street & Highway f t t TSMITDM Corridor Study Chapter 3 - Transportation Demand Management (TDM) Study • City of La Quinta TDM Ordinance Chapter 9.180 TRANSPORTATION DEMAND MANAGEMENT 9.180.010 Purpose. This chapter is intended to protect the public health, safety and welfare by reducing air pollution, traffic congestion and energy consumption attributable to vehicle trips and vehicle miles traveled. This chapter meets the requirements of Government Code Section 65089(b)(3), which requires inclusion of a trip reduction and travel demand element within a congestion management program (CMP) and Government Code Section 65089.3(a), which requires adoption and implementation of trip reduction and travel demand ordinances by local agencies. No building permit application for any applicable development project shall be accepted, nor shall a building permit be issued by the city unless and until a TDM plan has been approved or an exemption granted pursuant to this chapter. (Ord. 284 § 1 (Exh. A) (part), 1996) 9.180.020 Definitions. For purposes of this chapter, definitions of the following terms shall apply: "Alternative transportation modes" means any mode of travel that serves as an alternative to the single- occupant vehicle. This includes all forms of ride -sharing such as carpooling or vanpooling, as well as public transit, bicycling or walking. "Applicable development" means any new development project or change of use project . that is determined to meet or exceed the employment threshold using the criteria contained in this chapter. An applicable development also includes developments which are owned and/or managed as one unit, such as a business park or shopping center, that also meet or exceed the employment threshold, and may have one or more employers. "Bicycle facilities" means any capital improvements which would benefit an employee who rides a bicycle to his or her worksite, including shower facilities, locker facilities, bicycle parking, etc. "Change of use" means the alteration of the initial use of a facility to another use not related to the previous use, after the effective date of the ordinance codified in this chapter, where some discretionary action or approval by the city council and/or the planning commission is required. (Example: office space changes its use to commercial space.) "Developer" means the person or entity which is responsible for the planning, design and construction of an applicable development project. A developer may be responsible for implementing this chapter as determined by the property owner. "Employee" means any person employed by an "employer" as defined in this section. "Employer" means any person(s), firm, business, educational institution, government agency, nonprofit agency or corporation, or other entity which employs one hundred or more persons at a single worksite within the city, and may either be a property owner or tenant of an applicable development project. 3-78 -^ ••1 Washington Street & Highway 111 TSMITDM Corridor Study Chapter 3 -Transportation Demand Management (TDM) Study • "Employment generation factors" refers to factors developed for use by the city for projecting the potential employment of any proposed development project. "Employment threshold" means the number of employees which an applicable development or employer must have for this chapter to apply. "Minimum standards" means the minimum changes made to establish a transportation demand management and trip reduction plan at an applicable development project to a level which satisfies this chapter. "Mixed -use development" means new development projects that combine two or more different uses. "New development project" means any nonresidential project being processed where some discretionary action or approval by the city council and/or the planning commission is required. "Peak period" means those hours of the business day between seven a.m. and nine a.m. inclusive, Monday through Friday, which this chapter identifies as the priority period for reducing work related vehicle trips. "Property owner" means the legal owner of the applicable development and/or the owner's designee (e.g., developer). "Ride -share facilities" means any capital improvements which would benefit an employee who rideshares to the worksite, including on -site amenities, preferential parking and • ridesharing drop-off areas at the entrance of the concern. "Site development plan/permit" means a precise plan of development that may be subject to public hearing before the city council and/or planning commission including without limitation a specific plan, conditional use permit public use permit or subdivision map. "Transit facilities" means any capital improvements which would benefit an employee who uses any form of transit to travel to the worksite, including transit stops, shelters, bus turnouts, park and ride lots, and other transit amenities. "Transportation management association" or "TMA" means a voluntary entity of employers, property owners and other interested parties who share a mutual concern for local transportation problems and have the ability to collectively pool participants' resources to address these issues. A TMA must still satisfy the goals established for individual employers pursuant to this chapter. "Transportation demand management" or "TDM" means the implementation of programs, plans or policies designed to encourage changes in individual travel behavior. TDM can include an emphasis on alternative travel modes to the single -occupant vehicle such as carpools, vanpools, and transit, reduction or elimination of the number of vehicle trips, or shifts in the time of vehicle commutes to other than peak periods. "Worksite" means a building or grouping of buildings located within the city which are in physical contact or separated solely by a private or public roadway or other private right-of-way, and which are owned or operated by the same employer (or by employers under common • 3-79 . 7�chnoiogics, Inc 665 Washington Street & Highway 111 TSMITDM Corridor Study Chapter 3 - Transportation Demand Management (TDM) Study • control). (Ord. 284 § 1 (Exh. A) (part), 1996) 9.180.030 Applicability. A. This chapter shall apply to all new nonresidential development projects and/or change of use projects that are estimated to employ a total of one hundred or more persons as determined by the methodology outlined in subsection B of this section. B. For purposes of determining whether a new development project or change of use project is subject to this chapter, the total employment figure shall be determined as follows: 1. Employment projections developed by the project applicant, subject to approval by the community development director; or 2. Employment projections developed by the community development director or the director's designee using the following employee -generation factors by type of use: Land Use Category Gross Square Feet Per Employee Retail/commercial 500 Office/professional 250 Industrial/manufacturin 525 Hotel/motel .8 to 1.2 employees/room Hospital 300 • C. The employment projection for a development of mixed use or multiple uses shall be calculated based upon the proportion of development devoted to each type of use. (Ord. 284 § 1 (Exh. A) (part), 1996) 9.180.040 Exemptions. Notwithstanding any other provisions, the following uses and activities shall be exempt from this chapter: A. Development projects and change of use projects projected per Section 9.180.030 to employ fewer than one hundred persons; B. Temporary construction activities on any affected project, including activities performed by engineers, architects, contract subcontractors and construction workers; C. Other temporary activities, as defined in this code or as authorized by the city when such temporary activities shall discontinue at the end of the designated time period; and D. Any employer(s) who have submitted to the city an active approved plan under the South Coast Air Quality Management District's (SCAQMD) Regulation XV program requirements (Regulation XV). Notwithstanding this provision, projects which are exempt under this subsection shall nevertheless comply with Section 9.180.110 (SCAQMD Compliance). (Ord. 284 § 1 (Exh. A) (part), 1996) 9.180.050 Minimum standards. • 3 80 AT. � A I.. ii� I.. 666 Washington Street & highway 111 TSMITDM Corridor Study Chapter 3 - Transportation Demand Management CFDM) Study • A. All applicable new developments and change of use projects shall, concurrent with application to the city for other permits and/or approvals, submit a transportation demand management plan ("TDM plan") prepared by a traffic engineer, transportation planner or other similarly qualified professional identifying traffic impacts associated with the proposed project and including design recommendations and mitigation measures appropriate to address on -site and off -site project impacts. The TDM plan shall be in the form required by SCAQMD Regulation XV, and shall be reasonably calculated to achieve an average vehicle occupancy rate (VOR) of 1.3. The TDM plan shall also indicate specific strategies and guidelines to reduce the number of trips and increase the amount of nonvehicular transportation. B. All property owners of applicable new developments and change of use projects shall be subject to required capital improvement standards as specified in this section. These standards must be individually addressed to the specific needs and capacity of the applicable development. These required standards may be used to achieve an average vehicle occupancy rate (VOR) of 1.3. Property owners of all applicable developments shall include in their project site development plans provisions to address each of the following capital improvements: 1. Transit facilities (on -site and off -site); 2. Bicycle facilities including parking racks and/or lockers as well as direct connections for their use between the site and the adjacent roadways; and 3. Rideshare facilities. C. All property owners of applicable new developments and change of use • developments shall establish "operational standards" within sixty days after occupancy of the development by an employer. Operational standards shall consist of standards which employers, TMAs or a managing office of an applicable development must implement to achieve the goals of SCAQMD's Regulation XV program. D. The following options shall be addressed in the property owner's TDM plan to fulfill both the capital improvement standards and the operational standards: 1. Alternate work schedules/flex-time: incorporating alternate work schedules and flex -time programs (such as a nine-day/eight-hour or four-day/forty-hour work schedule); 2. Telecommuting: establishing telecommuting or work -at-home programs to allow employees to work at home or at a satellite work center; 3. Bicycle facilities: providing bicycle parking facilities equal to ten percent of the total required automobile parking spaces; and preserve two percent of the gross floor area for employee locker and shower facilities; 4. On -site employee housing and shuttles: providing affordable on -site housing and shuttles to and from residential and work areas; 5. Preferential parking for carpool vehicles of at least 2.5% of the total number of parking spaces; 6. Information center for transportation alternatives; 7. Rideshare vehicle loading areas; 8. Vanpool vehicle accessibility; • 3-81 ::t*.1 n.. 661 Washington Street & Highway 111 TSMITDM Corridor Study Chapter 3 - Transportation Demand Management (TDM) Study • 9. Bus stop improvements; 10. On -site child care facilities; 11. Availability of electrical outlets for recharging of electric vehicles; 12. On -site amenities such as cafeterias and restaurants, automated teller machines and other services that would eliminate the need for additional trips; 13. Airport shuttle service to hotels and spas; 14. Contributions to funds providing regional facilities such as park -and -ride lots, multimodal transportation centers and transit alternatives in the area and/or payment to a Transit Development Fee; 15. Incentives for mass transit usage including, without limitation, provision of a bus pass, additional pay or flex -time; 16. Implementation of increased parking fees or new fees; 17. Restriction of business hours; 18. Restriction of delivery hours; 19. Providing a direct pedestrian path from the closest transit stop into the facility and/or providing an on -site transit stop; 20. Contributing up to one dollar/square foot to a housing subsidy fund so that affordable housing can be created closer to employer sites; 21. Developing rideshare and shuttle programs at resorts/hotels; 22. Creating a golf cart circulation, parking and charging system; 23. If an applicable development is on a current transit route, providing a transit stop on -site if at all feasible), shelter, trash barrels, benches, shade and wind protection, and bus • turnouts; 24. If an applicable development is not located on a current transit route, contributing to a fund which will be used to provide transit amenities; 25. Provisions for the implementation of bicycle lanes (on -site and off -site); and 26. Providing other creative or innovative strategies to reduce vehicle trips including the dissemination of information about rideshare and transit services. 27. Development of an internal pedestrian circulation plan including painted crosswalks at major pedestrian -motor vehicle conflict points. (Ord. 284 § I (Exh. A) (part), 1996) 9.180.060 TDM application. A. Every application for a TDM plan approval shall be made in writing to the community development director on the forms provided by the community development department, shall be accompanied by a filing fee as set forth in Chapter 9.260 and shall include the following information: 1. Name and address of the applicant; 2. The proposed TDM plan; 3. Such additional information as shall be required by the application form. B. The community development director or the director's designee shall inform the applicant within thirty days of receipt of the application whether the application is complete. When the application is complete, the director shall take one of the following actions: • 3-82 668 Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 3 - Transportation Demand Management (TDM) Study • 1. If the TDM plan is submitted in conjunction with application(s) for zone change, general plan amendment, site development plan(s)/permit(s), submit the TDM plan to the planning commission for its approval if associated with another development application; or 2. If subsection B1 of this section does not apply, the community development director shall render a decision on the TDM plan in accordance with Section 9.180.070. (Ord. 284 § 1 (Exh. A) (part), 1996) 9.180.070 TDM review. A. All applications for approval of TDM plans shall be approved, conditionally approved or disapproved by action of the community development director or planning commission, whichever is applicable, based upon the standards set forth in this chapter, within thirty days after the application is found to be complete. A public hearing shall not be required for any TDM plan application unless it accompanies another permit application(s) which requires such a hearing. In this instance, the applicable time limits governing the requested approvals shall be in effect. B. The following findings must be made when a TDM plan is approved: 1. The TDM plan conforms to all of the requirements of this chapter, the city's general plan, applicable specific plans, and with all applicable requirements of state law and the ordinances of this city. • 2. The TDM plan is reasonably calculated to provide a vehicle occupancy rate of 1.3 for the applicable development. (Ord. 284 § I (Exh. A) (part), 1996) 9.180.080 Appeals. A. Director as Decision -Making Authority. An applicant or other aggrieved party may appeal the decision of the community development director to the planning commission. Within fifteen calendar days after the date of mailing of the director's decision, the applicant or aggrieved party may appeal the decision in writing on forms provided by the community development department. Upon receipt of a completed appeal, the director shall set the matter for hearing before the planning commission not less than five calendar days nor more than thirty calendar days thereafter, and shall give written notice of the hearing, by mail, to the applicant and the appellant. The planning commission shall render its decision within thirty days following the close of the hearing on the appeal. B. Planning Commission as Decision -Making Authority. An applicant or other aggrieved party may appeal the decision of the planning commission to the city council. Within fifteen calendar days after the date of mailing of the planning commission's decision, the applicant or aggrieved party may appeal the decision in writing on forms provided by the community development department. Upon receipt of a completed appeal, the city clerk shall set the matter for hearing before the city council not less than five calendar days nor more than thirty calendar days thereafter, and shall give written notice of the hearing, by mail, to the applicant • 3-83 + Washington Street & Highway 111 TSMITDM Corridor Study Chapter 3 - Transportation Demand Management (TDM) Study • and the appellant. The city council shall render its decision within thirty days following the close of the hearing on the appeal. (Ord. 284 § 1 (Exh. A) (part), 1996) 9.180.090 Review for compliance. A. The community development director (or designee) shall review an approved TDM plan for compliance with this chapter if any complaints of noncompliance are received by the city. In addition, the community development director shall annually review each of the currently outstanding approved TDM plans for compliance with this chapter. After review of an approved TDM plan, the community development director may require revision or resubmittal of the plan upon his or her finding that one or more of the following conditions exist: 1. The property owner is not complying with the TDM plan or the terms and/or approval conditions of the TDM plan; 2. The TDM plan has failed to comply with SCAQMD requirements and the goals of this chapter to the level required by the TDM plan or its approval conditions; or 3. Approval of the TDM plan was obtained by fraud or perjured testimony. B. In the event that the community development director determines that a TDM plan must be resubmitted, the plan shall be resubmitted in accordance with the procedures outlined in this chapter as a new submittal and the applicant shall pay the specified fee for submittal. (Ord. 284 § I (Exh. A) (part), 1996) • 9.180.100 Enforcement and penalties. For purposes of ensuring that applicable developments comply with the provisions of this chapter, the community development director shall, following written notice to the property owner of an applicable development, initiate enforcement action or actions against such property owner or designee which may include, without limitation, the following: A. Withholding issuance of a building permit or occupancy permit; B. Issuance of a stop work order; and/or C. Any enforcement methods authorized by the municipal code. (Ord. 284 § 1 (Exh. A) (part), 1996) 9.180.110 SCAQMD compliance. Each property owner who has received approval of a TDM plan or who is exempt pursuant to Section 9.180.040D shall submit to the community development department for review copies of all plans and reports submitted to SCAQMD pursuant to Regulation XV, and all approvals, enforcement letters, and other correspondence from SCAQMD regarding Regulation XV conformance. The community development director shall cooperate with the SCAQMD in enforcement actions initiated either by SCAQMD or the city. (Ord. 284 § 1 (Exh. A) (part), 1996) • 3-84 6N Washington Street & Highway 111 TSM/TDM Corridor Study Chapter 3 - Transportation Demand Management (TDM) Study • Cathedral City Transit Development Fee Ordinance Chapter 14.10 TRANSIT DEVELOPMENT FEE 14.10.010 Declaration of cause. The city council finds that the preservation and protection of the health, safety and general welfare of the residents of this city, and the public at large, require that bus turnouts be constructed in conjunction with all new development on arterial and major highways in order to implement the goals and objectives of the circulation element of the city of Cathedral City's general plan. Steps must also be taken to mitigate the traffic impacts caused by new development and in order to provide mass transportation. Certain transit facilities must be acquired and/or constructed to assist in mass transportation, to wit: bus turnouts. Further, the costs associated with bus turnouts should be shared by all new development along arterials and major highways. (Ord. 328 § 2 (part), 1991) 14.10.020 Definitions. (a) "Arterial and Major Highways" means those highways listed as either Arterial or Major within the Cathedral City General Plan. (b) "Adjacent to" means any lot or parcel which has any property line or a portion of any property line contiguous to any Arterial Highway or Major Highway, as defined herein. (c) "Bus Turnout" means a bus stop/zone located in a recessed curb area on the street, separate from moving lanes of traffic. The prescribed design criteria is outlined in the SunLine standard plan manual, which does not include shelter land acquisition. (d) "Cost" means, for purposes of this chapter, the financial requirement to construct the recessed curb area, concrete landing, and added street appurtenances of a bus turnout, minus the financial requirement to construct the normal street frontage. (Ord. 328 § 2 (part), 1991) 14.10.030 Fee. • A fee shall be imposed upon all permits for new construction and development and subdivision maps on or adjacent to arterial and major highways as defined herein. This fee shall be adopted by City Council Resolution and shall meet the following: (a) The fee amount shall approximate the cost of construction of required bus turnouts, computed on the basis of street front footage. (b) Money collected through these fees shall be held in a designated transit development fund and, along with any interest earnings on that account, shall be used solely as follows: (1) To pay for the City's future construction of bus turnouts, or to reimburse the City for those described or listed facilities constructed by the City with funds advanced by the City from other sources, or (2) To reimburse developers who have been required or permitted to install a bus turnout, or (3) To pay or reimburse SunLine Transit Agency for its acquisition of and installation of bus turnout facilities within the borders of the City. (c) Periodically, and annually in conjunction with budget adoption, the City Council shall review the transit development fund to determine if the anticipated revenue there from is deemed sufficient to accomplish the construction of bus turnouts at needed intervals as determined by the City Engineer. (d) The City Council, by Resolution, may adjust the fee periodically to assure adequate funding based on current construction costs. (e) The fee shall be collected prior to the issuance of building permits, and shall be placed into a fund for the purposes specified herein. (Ord. 328 § 2 (part), 1991) • 3-85 :e �h P. * 'ricLnolo¢ien, Inc. 671 Washington Street & Highway 111 TSM1TDM Corridor Study Chapter 3 — Transportation Demand Management (TDM) Study • 14.10.040 Developer construction of facilities. Whenever a developer is required, as a condition of approval of a development permit, to construct a bus turnout, a credit against the fee which would otherwise be charged pursuant to this ordinance on the development project shall be given. If the cost of building the bus turnout is less than the fee, the developer shall pay the difference. If the cost of the bus turnout is greater than the fee, the city shall reimburse the developer, provided there are sufficient unencumbered funds in the account. If there are not such funds, the city shall enter into a reimbursement agreement with the developer for reimbursement when unencumbered funds are available. The agreement shall be limited to a five-year period. (Ord. 328 § 2 (part), 1991) 14.10.050 Fee adjustments. A developer of any project subject to the fee may apply to the city council for an adjustment to that fee, or a waiver of that fee, based upon the absence of any reasonable relationship or nexus between the public transportation impacts of that development and either the amount of the fee charged or the type of facilities to be financed. The request shall be made in writing and filed with the city clerk and shall state the factual basis for the claim waiver, reduction, or adjustment. The city council shall consider the request within sixty days after receipt by the city clerk. The decision of the city council shall be final. Alternatively, a protest may be filed and pursued in accordance with the provisions of Government Code Sections 66020 and 66021, whichever may be appropriate. (Ord. 542 § 7, 2001; Ord. 328 § 2 (part), 1991) 3-86 t- m�t,noioe��,. mom. 672 REPORT/INFORMATIONAL ITEM: /49__ INVESTMENT ADVISORY BOARD MEETING September 8, 2010 I. CALL TO ORDER A regular meeting of the Investment Advisory Board was called to order at 4:00 p.m. by Chairman Park followed by the Pledge of Allegiance. PRESENT: Board Members Mortenson, Blum, Park, Spirtos and Rassi ABSENT: None STAFF PRESENT: John Falconer, Finance Director and Vianka Orrantia, Senior Secretary II. PUBLIC COMMENT - John Ingalls, City of La Quinta Resident III. CONFIRMATION OF AGENDA - Confirmed IV. CONSENT CALENDAR A. Approval of Minutes of Meeting on August 11, 2010 for the Investment Advisory Board MOTION - It was moved by Board Members Blum/Spirtos to approve the minutes of August 11, 2010. Motion carried unanimously. V. BUSINESS SESSION A. Transmittal of Treasury Report for June and July 2010 Mr. Falconer presented and reviewed the staff reports for the months of June and July 2010, advising the Board that the June report presented at the August meeting was a draft with the final June report presented with no changes. In response to Board Member Park, Mr. Falconer advised that the new fire station is located on the corner of Avenue 52 and Bermudas. Further discussion ensued amongst the Board in reference to the new fire station. to- 6 1 3 Mr. Falconer presented and reviewed the July staff report advising the Board that page 12 reflects the maturing of a three-month Treasury Bill, which was reinvested. The portfolio decreased by $2.23 million ending the month at $180 million, with the overall portfolio performance ending at .47% and the average maturity at 119 days. Mr. Falconer stated that he feels that the interest rates will remain at .50% through 2011. Mr. Falconer advised of the current TLGP notes and their performance. General discussion ensued amongst the Board and staff regarding the TLGP Program and Fannie Mae and Freddie Mac. In response to Board Member Park, Mr. Falconer advised that the budgeted monthly fee paid to the Riverside County Sheriff's department is approximately $1 million per month. Further discussion ensued amongst the Board regarding the cost of contracted sheriff's services vs. city police services. In response to Board Member Spirtos, Mr. Falconer summarized for the Board the housing demand increase on page 15. In response to Board Member Spirtos, Mr. Falconer advised that a portion of the Quimby funds reflected on page 18, is budgeted for the sports center complex, due to be completed by the end of 2010. In response to Board Member Blum, Mr. Falconer reviewed and explained the use of the Quimby Funds. Further discussion ensued amongst the Board regarding the Quimby Fees. MOTION — It was moved Board Members Mortenson/Blum to review, receive, and file the Treasurers Report for June and July 2010. Motion carried unanimously. VI CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report — August 2010 Mr. Falconer presented and reviewed the August 2010 report advising on the City's investment activity reflected on page 2, the Bank of New 674 2 York's investments ended the month at $97 million. In addition, there was the maturity of several Federal Home Loan investments which were used to pay pass -through payments and semi-annual debt service payments. Mr. Falconer also advised that page 3 reflects the LAIF daily yields with the yields remaining at .51 % and page 7 reflecting the current T-Bill rate, with the three-month T-Bill at .14%. Mr. Falconer further advised that Board Members Mortenson and Blum would be attending this year's annual LAIF Conference in October. In response to Board Member Spirtos, Mr. Falconer advised that he would report back to the Board in reference to the decrease reflected in the table on page 12, column titled "other". In response to Board Member Spirtos, Mr. Falconer clarified that the salaries and fringe benefits increase was due to the fact that eight days of payroll was accrued in the month of June, which was part of the prior fiscal year. Noted and Filed B. Pooled Money Investment Board Reports — June 2010 Mr. Falconer commented on the average daily portfolio reflected on page 1 of the report. Noted and Filed C. Bank of New York Insurance Mr. Falconer advised that the Bank of New York Insurance information provided was for informational purposes only. Noted and Filed D. Municipal Code Section 2.06.020 Mr. Falconer advised that the Municipal Code Section 2.06.020 was for informational purposes only. Noted and Filed Vll BOARD MEMBER ITEMS — None VIII ADJOURNMENT 6 1J 3 It was moved by Board Members Spirtos/Blum to adjourn the Investment Advisory Board meeting at 4:45 p.m. Motion carried unanimously. fSub ttad b Vianka Orrantia Senior Secretary 676 4 REPORTS/INFORMATIONAL ITEM: l9 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA July 27, 2010 CALL TO ORDER 7:00 P.M. A. A regular meeting of the La Quinta Planning Commission was called to order at 7:00 p.m. by Vice Chairperson Barrows. B. PRESENT: Commissioners Quill, Weber, Wilkinson, and Vice Chairperson Barrows. ABSENT: Chairman Alderson STAFF PRESENT: Planning Director Les Johnson, City Attorney Kathy Jenson, Planning Manager David Sawyer, Assistant Planner Eric Ceja, and Executive Secretary Carolyn Walker. C. Election of Chair: It was moved and seconded by Commissioners Wilkinson/Quill to nominate Chairman Alderson as Chair. There being no further discussion, the nominations were closed and Chairman Alderson was elected as Chair. D. Election of Vice Chair: It was moved and seconded by Commissioners Quill/Wilkinson to nominate Commissioner Barrows as Vice Chair. There being no further discussion, the nominations were closed and Commissioner Barrows was elected as Vice Chair. Vote for both items was: AYES: Commissioners Quill, Weber, Wilkinson, and Vice Chairperson Barrows. NOES: None. ABSENT: Chairman Alderson. ABSTAIN: None. Planning Commission Minutes July 27, 2010 IL PUBLIC COMMENT: Sonya English, The Desert Sun reporter assigned to La Quinta, introduced herself to the Commission. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: There being no comments, or suggestions, it was moved by Commissioners Wilkinson/Quill to approve the minutes of June 8, 2010, as submitted. AYES: Commissioners Quill, Weber, Wilkinson and Vice Chairperson Barrows. NOES: None. ABSENT: Chairman Alderson. ABSTAIN: None. V. PUBLIC HEARINGS: A. Conditional Use Permit 2009-127, Amendment 1; a request by Royal Street Communications to allow for the co -location of six panel antennas for an existing telecommunication monopalm tower and equipment shelter located at 78-136 Francis Hack Lane. Assistant Planner Eric Ceja presented the staff report, a copy of which is on file in the Planning Department. Vice Chairperson Barrows asked if there were any questions of staff. Commissioner Quill asked who was responsible for the tower maintenance. Staff responded the records showed it was originally approved for Sprint, who would still be in charge of the maintenance. Commissioner Quill asked about previous and future enforcement of tower maintenance when it is in disrepair. City Attorney Kathy Jenson explained this was a County facility and provided background information on the County lease. General discussion followed regarding lease payments and property ownership. Commissioner Weber asked if the live palm trees were of equal height. Staff replied they were not. 678 -2- Planning Commission Minutes July 27, 2010 Commissioner Weber asked about the condition of the surrounding live palm trees. Staff responded they were in good condition. Commissioner Weber commented on attention to the code side of things and making sure the antenna arrays are kept up. He then asked if all the cabling was to be internal to the structure and would remain so. Staff confirmed the existing cables were all internal and the new antennas would also have the cables on the inside. There being no further questions of staff, Vice Chairperson Barrows asked if the applicant would like to speak. Veronica Arvizu, representative of Royal Street Communications, 29504 Masters Drive, Murrieta CA — mentioned she had previously been before the Commission with similar applications and gave some background information on Royal Street Communications. She added this was one of the last sites needed, in the area, for coverage of the Coachella Valley. She then gave an explanation of its design and why it was an important site. She continued by requesting that Condition No. 15 be amended to read sixty (60) palm fronds, instead of eighty (80) and explained why the decrease was needed. She told the Commission that Sprint had sold the tower to Crown Castle and she could answer any questions on their behalf. Commissioner Weber asked if the tower, structurally, could only handle 60 fronds or was the reduction based on the connection points for, or the weight of, the fronds. Ms. Arvizu said it was all of the above. A comprehensive structural analysis was done taking into consideration wind speeds, weight, and receptacle conditions. She pointed out that the replacement palm fronds were fuller and longer in length and, even with the reduced amount of fronds; the tower would look much improved. Ms. Arvizu also added that Crown Castle would be notified if there was any maintenance required. General discussion followed regarding the age of the current fronds, expected lifespan, and the manufacturing process of the fronds. �2091 -3- Planning Commission Minutes July 27, 2010 General discussion followed on different antenna arrays, manufacturers of the poles, diameter of the current pole and how the cables would be pulled up into the tower. Commissioner Weber asked if the applicant had an issue with the addition of Condition No. 19. Ms. Arvizu said she did not. General discussion followed regarding the various types of palms, and the choice of fronds used for screening; concluding with the decision that the applicant's choice was appropriate. There being no further applicant comments, Vice Chairperson Barrows asked if there was any public comment. There being no public comment, Vice Chairman Barrows opened the matter for Commission discussion. There being no further questions or discussion, it was moved and seconded by Commissioners Weber/Quill to adopt Resolution 2010- 019 recommending approval of Conditional Use Permit 2009-127, Amendment No. 1, as submitted with the following amendments: Condition No. 15 shall be amended to read: The applicant shall replace all of the existing and deteriorated faux palm fronds with new faux palm fronds. The applicant is to install a minimum of sixty (60) faux palm fronds. Fronds shall extend to the lowest point of the new panel antennas. All faux fronds are to resemble live palm fronds in both color and appearance, as approved by the Planning Director. Condition No. 19 shall be added to read: The applicant shall stucco and paint the exterior of the equipment wall enclosure. The applicant shall stucco and paint the wall enclosure to match the existing walls at the site. AYES: Commissioners Quill, Weber, Wilkinson, and Vice Chairperson Barrows. NOES: None. ABSENT: Chairman Alderson. ABSTAIN: None. 680 Planning Commission Minutes July 27, 2010 VI. BUSINESS ITEMS: A. Continuation of the Consideration of Alternate Fencing Materials; a request by City of La Quinta-Planning Department - for consideration as to whether to allow sheet metal fencing as an alternate material for residential fences located city-wide. Assistant Planner Eric Ceja presented the staff report, a copy of which is on file in the Planning Department. Vice Chairperson Barrows asked if there were any questions of staff. Commissioner Wilkinson asked if this was 24 gauge. Staff responded it was. Commissioner Wilkinson asked if that was what the staff would recommend. Staff responded there was no specific recommendation to the gauge, but offered it up as something to discuss with the Planning Commission. Commissioner Wilkinson referenced a photograph of a fence located at 46-700 Cameo Palms Drive and asked if it was 24 gauge. Staff responded that he did not know, but the residents were in the audience and the Commissioner could ask them. Commissioner Wilkinson referenced one of the photos showing a fence which appeared to be potentially sharp. He was concerned and wondered if staff had any recommendations for a solution. Staff responded, in researching other Valley jurisdictions, most notably Palm Springs and Palm Desert, they did not find any specifications regarding the inclusion of a cap. He emphasized staff was looking for feedback, so if the Commission felt it was necessary to include a cap, for safety and/or aesthetic reasons, they would be receptive to incorporating that language. Commissioner Quill asked several questions about galvanized fencing eventually rusting and the possibility of it being painted. Planning Director Johnson said staff had not focused on the issue of painting; but noted there was an exhibit showing a painted material. Staff was really looking for feedback from the Commission on that. 631 -5- Planning Commission Minutes July 27, 2010 Commissioner Quill commented on the various aspects of metal fencing and asked if it would become a code enforcement issue if a galvanized fence were allowed to rust and deteriorate. Staff responded that unless it was defined it would be treated no differently than a wood fence, from a code enforcement standpoint. The Commission would need to be definitive in that regard and provide staff with direction. Commissioner Quill commented on dented metal garage doors. He equated that with the aesthetics of dented 24 or 26 gauge fencing that remains functional, but looks bad. City Attorney Jenson said something could be added, in the Nuisance or other code enforcement section, that specifically said that rusted, or dented, galvanized fences are a nuisance and then impose an on- going obligation for maintenance. General discussion followed on what was currently in the Code regarding fence maintenance, disrepair, and rust issues, as well as oxidation and/or patina of metals. Vice Chairperson Barrows asked if, in addition to questions, was staff looking for input on potential issues to address. Planning Director Johnson said yes, and added staff was asking: 1) if the Commission liked the concept of the metal fencing material being used; 2) should it be allowed anywhere within any yard or should it be something limited to rear yard areas; 3) the issue of galvanized steel — establishing a minimum gauge for that; and 4) the mixture of materials. The Code currently does not allow for mixed materials, except for wrought iron and block, for view purposes. General discussion followed regarding property line metal fences, and the possibility of neighbors putting up separate fences or walls. Commissioner Quill commented on the reflective properties of metal in the desert heat and the possibility of combustion. He asked if staff had talked with the Fire Department. Staff responded they had not. 682 Planning Commission Minutes July 27, 2010 General discussion followed with comments on how hot the metal could get and whether this was an issue or not. The conclusion was reached that a car was actually much hotter than the fence. Vice Chairperson Barrows said she was comfortable with the potential of allowing metal fencing. However, she was concerned about addressing issues such as rust, and the quality (or gauge) since those issues were not specifically addressed in other jurisdictions. Planning Director Johnson said staff could elaborate on that but he did not believe there were any definitive standards. He added, in talking with city planners of both Palm Springs and Palm Desert and in reviewing their municipal code, they did not separate metal from wood or any other fencing material and did not have special provisions for the use of it. Vice Chairperson Barrows concurred with Commissioner Wilkinson's suggestion of a cap as this could be a problem. General discussion followed regarding the reason for a cap, the type of cap, various trim pieces, and the possibility of any type of hazard if someone were to climb the fence. Vice Chairperson Barrows said other issues discussed were the mixture of materials, and the reality that any fence, whether wood or metal, needs to be well -maintained. She was concerned about addressing the maintenance issue if this material was going to be allowed. Commissioner Wilkinson wanted to ask Mr. Chapman what gauge his fence was. Vice Chairperson Barrows opened the meeting to allow public comments. Mr. Glen Chapman, 46-700 Cameo Palms Drive, La Quinta — said he believed it was 26 gauge and stated he took additional photos of the inside fencing area showing the bottom and top rails; which included a 633 ,,... 7- Planning Commission Minutes July 27, 2010 cap. He also had photographs showing the readings of an infrared thermometer; comparing the temperature of a hot car versus that of the metal fence. He then gave them to the Commissioners for review. General discussion followed regarding an aesthetically -pleasing finish, code violation provisions, definition of patina as opposed to rust, and the intentional use of rust as a protective coating on utility poles. Mr. Chapman said there were two types of galvanized metal; electro- galvanized and hot -dipped. Hot -dipped galvanized metal would rust eventually. Electro-galvanized was a different process with a sealer on it. The electro-galvanized material was galvanized all the way through and would be around for 100 years before it rusted. Vice Chairperson Barrows thanked Mr. Chapman for the information and asked staff to outline the Commission's options; which staff did. Commissioner Wilkinson suggested there be some reference to the gauge of the metal. Planning Director Johnson asked the Commissioners to include any specific language in their motion. Commissioner Quill asked if "mixing of materials" meant different types of metal. Staff said not different types of metal, but combinations of metal and wood, metal and concrete masonry, etc. The Municipal Code currently does not allow for those mixtures to occur except when specifically identified and, for view -related matters, where block and wrought iron ornamental steel are combined. General discussion followed regarding all the suggestions and what should be included in the final recommendation. There being no further questions or discussion, it was moved and seconded by Commissioners Quill/Wilkinson adopting Minute Motion 2010-004 recommending staff prepare an amendment to La Quinta Municipal Code Section 9.60.030 - Fences and walls — to include the following items: 684 Planning Commission Minutes July 27, 2010 1 . The allowance of certain types of metal fencing in the City of La Quinta. 2. Statement of appropriate locations for that fencing; i.e., side yards, front yards, etc. 3. Specific gauge requirements. 4. If there are any signs of rust, discoloration, or it is any way dented or not uniform in appearance, the City of La Quinta Code Compliance Department will consider this a nuisance and follow-up accordingly. 5. Definition of mixed materials to be allowed. 6. A cap or some type of barrier must be included to guard against significant sharp edges related to the fencing. 7. Include a definition of patina versus rust. 8. Any metal fencing must be structurally sound to maintain its integrity over time. 9. Planning Staff will consult with Building and Safety staff regarding structural, and other forms of building standards, to be included in the proposed amendment. 10. The proposed Amendment be brought back to the Commission, for consideration. AYES: Commissioners Quill, Weber, Wilkinson, and Vice Chairperson Barrows. NOES: None. ABSENT: Chairman Alderson. ABSTAIN: None. C. General Plan Update: Consideration of Goals, Vision and Guiding Principles for the General Plan Update. Planning Director Les Johnson presented the staff report a copy of which is on file in the Planning Department. Following is a summary of Commissioner comments; • Sustainability and the addition of jobs. Residents are going to other cities for work. Creating scenarios: such as medical, clean technology, or industrial, to provide work in the City. (We need more jobs.) • Inclusion of additional revenue -generating sources in the community, besides sales tax, to become a totally self- sustaining community. -9- GJJ Planning Commission Minutes July 27, 2010 • Discussion of businesses in terms of job -creation and various income -producing types of businesses to bring in revenue for utilization of other services. • Discussion of the possibility of sites for industrial areas. • The City's efforts in working towards a jobs/housing type of balance. • Discussion of the necessity of connectivity between neighborhoods to reduce traffic on arterial streets, and making it easier to get from one place to another in different ways. • Discussion of making the community aware of the City's heritage. • Emphasize the area's natural cultural and historical heritage. • Preserving habitat needs to be added. • Mixed Uses and the possibility of changing some of the areas currently being used by "big boxes" to more of a mixed use. (2035 is a long way off and some of the big boxes may not stay.) • Economic development and discussion of diversification of our economic base; "are we sustainable as a retail and hospitality - focused entity?" • Discussion of something other than shopping, dining, and entertainment. • Continue to maintain streets, water and sewer, but include discussion on the most "efficient", not just "adequate", manner. City should be looking for new ways to do things better. General discussion followed on each of the Commissioners' suggestions. Planning Director Johnson thanked the Commissioners for their comments and said they would be incorporated in the report to be presented to the Council on August 3, 2010. VII. CORRESPONDENCE AND WRITTEN MATERIAL: A. Letter of Absence from Chairman Alderson. 686 -10- Planning Commission Minutes July 27, 2010 VIII. COMMISSIONER ITEMS: A. Comments on City Council meetings of June 15, July 6, and July 20, 2010. B. Chairman Alderson is scheduled to report back on the August 3, 2010, Council meeting. C. The Commission was also reminded that the Planning Commission would be dark for the August 24`" meeting as well as the Council being dark for their meetings of August 17 and September 7, 2010. D. Discussion followed on some projects located on the Highway 111 Corridor, an update on redevelopment projects, and anecdotal comments about the connectivity problems along the Corridor. E. Commissioner Weber was congratulated on his new position as Manager for Coachella Valley Enterprise Zone. IX: DIRECTOR ITEMS: None X. ADJOURNMENT: There being no further business, it was moved by Commissioners Wilkinson/Quill to adjourn this regular meeting of the Planning Commission to the next regular meeting to be held on August 10, 2010. This regular meeting was adjourned at 8:44 p.m. on July 27, 2010. Respectfully submitted, Carolyn Iker, Executive Secretary City of La Quinta, California 6)7 u - 11 - REPORTS/INFORMATIONAL ITEM: 01-%1 A"0 11K ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA May 13, 2010 2:06 p.m. CALL TO ORDER A. This regular meeting of the Architecture and Landscaping Review Committee was called to order at 2:06 p.m. by Planning Director Les Johnson who led the Committee in the flag salute. B. Committee Members Present: Ray Rooker and David Thorns Committee Member Absent: Jason Arnold C. Staff present: Planning Director Les Johnson, Principal Planner Andrew Mogensen, and Secretary Monika Radeva II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: Confirmed IV. CONSENT CALENDAR: Staff asked if there were any changes to the Minutes of April 7, 2010. There being no comments or corrections it was moved and seconded by Committee Members Rooker/Thoms to approve the minutes as submitted. Unanimously approved. V. BUSINESS ITEMS: A. Site Development Permit 2006-860 a request submitted by Prest- Vuksic Architects for consideration of Architectural and Landscaping Plans for a proposed church parking lot located on the west side of Washington Street, between Avenues 47 and 48 (St. Francis of Assisi Catholic Church). 688 Architecture and Landscaping Review Committee Minutes May 13, 2010 Principal Planner Andrew Mogensen presented the information contained in the staff report, a copy of which is on file in the Planning Department. Committee Member Thorns said that in the past it had been indicated that eventually the frontage road alongside Washington Street would be eliminated, re -directing traffic flow directly to Washington Street, and converting that area into a retention basin. Staff replied the plans for the church had gone through several revisions and one included a new traffic signal and the re -direction of traffic directly to Washington Street. However, the proposed improvements, at this time, only addressed the additional parking lot. Planning Director Johnson explained that since the church was not adding any additional building space, the traffic improvements mentioned above were not triggered. The current improvements were to convert the dirt lot, used for overflow parking, into a permanent parking lot. Committee Member Thoms asked staff to confirm that some time in the future there was the potential that the frontage road would disappear. Staff replied that the frontage road, south of the main entrance, was likely to be eliminated, if and when, the church decided to undertake future site improvements. This would require a new signalized intersection and a new access point for the church that would be located further south on Washington Street. Committee Member Thorns asked staff if in the meantime, for extra caution and to alleviate the traffic during service hours, the City could place a stop sign at the end of the frontage road going southbound. Staff replied the suggestion would be passed on to the City's Public Works Department. Committee Member Thorns said the parking lot was very well laid out and he particularly liked the design of the planters. He expressed concern about the strip planters as his past experiences had shown that the plant materials could not withstand the pedestrian traffic. He recommended the applicant keep the proposed trees, but eliminate the strip plants and shrubs in the medians and replace them with some type of ground cover such as decomposed granite. 2 .... 639 Architecture and Landscaping Review Committee Minutes May 13, 2010 Committee Member Thoms said he was displeased with the proposed high-pressure sodium and metal halide light fixtures for the new and existing parking lots. He said the design of the light fixtures should complement the theme of the building itself. Staff noted the new temporary parking lot would not be lit unless it was in use. Staff explained that the same types of light fixtures were being used in both the existing and new parking lots. However, the light fixtures at the entry way and along the driving aisle were a modern -type lantern design with a visor which complemented the building's architecture. Committee Member Thorns said he noticed that the end islands in the parking lot were projecting out 18 feet from the center island and he suggested a reduction to 15 feet to alleviate getting in and out of the end parking spaces. Staff said the suggestion would be discussed with the City's Public Works Department for possible resolutions. Staff also noted that the intent was to try to keep the planters as big as possible to ensure sufficient growth space for the newly planted trees. Mr. Mike Horton, Landscape Architect with HSA Design Group, 42- 635 Melanie Place, Suite 101, Palm Desert, CA 92211, introduced himself. He noted it was unlikely the church's patrons would be walking around the parking lot as they would only be attending, and leaving, church services. He explained the applicant was concerned that if there were no plant materials in the planters people would be encouraged to walk through them creating a potential hazard. He said the design included a pedestrian pathway at the end of the parking lot leading towards the church. Mr. Horton said he believed that most landscaping problems with plants and shrubs were not because of pedestrian traffic, but lack of proper maintenance. He noted the church's existing parking lot planters had plant materials in them and there had not been any maintenance issues. Principal Planner Mogensen said staff had recommended the applicant use bigger planters in the parking lot to allow the trees to grow larger with equivalent canopies to provide more shade. Committee Member Rooker asked what the width of the planters was. Staff replied it was five feet wide. Mr. John Vuksic, Architect with Prest Vuksic Architects, 44-530 San Pablo Avenue, Suite #200, Palm Desert, CA 92260, -3- 690 Architecture and Landscaping Review Committee Minutes May 13, 2010 introduced himself. He said the end planters also prevented careless drivers from cutting the corner too close while turning and possibly rear -ending the vehicle parked at the end. Staff noted the submitted plans had been reviewed by the City's Traffic Engineer and the plans had been previously revised based on his comments. Committee Member Thorns asked why the landscaping plans did not include any proposed palm trees. Staff replied the reason no palm trees were proposed was partially due to city code. A certain percentage of the parking lot was required to be shaded and since palm trees did not provide shade, other trees, better suited for providing shade, were used instead. Staff also explained that the tree planters were strategically placed throughout the parking lot so that the tree canopies would spread over the parked cars. Planning Director Johnson said the proposed landscaping was also meant to soften the look of the parking lot as it was located higher than Washington Street. Committee Member Thorns said the selected Palo Verdes had very thin foliage and in his opinion were not well suited for providing shade. He noted that the same type of tree should be used throughout the parking lot. Staff said the plans indicated a consistency in the types of trees used. Committee Member Rooker asked what the standard vehicle stall size and the drive aisle minimum size were. Staff replied the standard vehicle size was nine feet by nineteen feet and the minimum drive aisle size was twenty-four feet. Committee Member Rooker said he would like to see landscape improvements in the median strip between Washington Street and the frontage road. He asked who was responsible for that area. Staff replied the median was in the public right-of-way and the City's Public Works Department was responsible for overseeing the medians. Staff said his concerns would be passed on; however, since the matter was not directly related to the church's proposed improvement plans, staff suggested leaving this comment out of the Committee's recommendations. Committee Member Rooker said he would like to see some landscaping consistency from Highway 1 1 1, continued south onto both sides of Washington Street. He explained what type of trees -4- .....�� 691 Architecture and Landscaping Review Committee Minutes May 13, 2010 and palm trees were predominant and where additional ones could be added. Committee Member Rooker said the transition from the existing grassy landscaping to the new decomposed granite landscaping, right at the entry way, was too drastic. He recommended putting in a strip of turf at the corner to soften the transition and provide aesthetic continuity. Mr. Vuksic thanked the Committee for their review and comments on the project. He said the applicant would be very receptive in looking into reducing the length of the end planter as long as it did not create a hazardous environment. He noted the proposed drive aisle were not twenty-four feet, but twenty-six feet wide. General discussion followed regarding the proposed size of the trees and staff's recommendation. Staff said the gallon sizes proposed by the applicant were acceptable with the understanding that staff would be working with the landscape architect to ensure compliance. There being no further discussion, it was moved and seconded by Committee Members Rooker/Thorns to adopt Minute Motion 2010- 002, recommending approval of Site Development Permit 2006-860 as submitted, with the following recommended suggestions: • Reduce the length of the medians at the end of each parking row. • Shrubs and organic groundcover should be removed from all planters and medians within the parking lot. • All new parking lot lighting shall contain a consistent bulb type. • A row of Fan Palms shall be added along the Washington Street frontage. • The center island of the main church entrance shall be modified to include a small water feature, the addition of colorful shrubs and bushes, or a combination thereof. • Turf in the planter, immediately south of the main church entrance, shall be added, in order to provide aesthetic continuity with the existing landscaping. AYES: Committee Members Rooker and Thorns. NOES: None. ABSTAIN: None. ABSENT: Committee Member Arnold. _5- 1 692 Architecture and Landscaping Review Committee Minutes May 13, 2010 VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMITTEE MEMBER ITEMS: Committee Member Rooker said he thought it would be very convenient for patrons of the Fresh & Easy grocery store, located at Plaza Tampico, if diagonal parking was permitted along Calle Tampico in front of the shopping center. Planning Director Johnson said the suggestion would be discussed with the City's Public Works Department. He also explained that the above suggestion might not be a viable option due to the City's recent implementation of the Golf Cart Program which incorporated Calle Tampico as one of the approved golf cart routes. If the parking spaces were to be allowed, that part of the golf cart route would be eliminated. ,Planning Director Johnson noted that the speed limit would also have to be reduced to allow for vehicles to safely park and merge back into traffic. Discussion followed regarding the southeast entrance to Plaza Tampico as well as potential future tenants for the shopping center. Committee Member Thorns asked if there were any improvements underway for the Highway 111 and Washington Street intersection. Staff replied no improvements were scheduled at this time. Discussion followed about traffic concerns on Washington Street and Highway 111, and unsafe right turn locations within the city. VIII. PLANNING STAFF ITEMS: Planning Director Johnson said there was no Planning Commission update. He said he would ask the Planning administrative staff to give the Committee a copy of the summary report prepared after each Planning Commission meeting giving a brief overview of the items that were presented and what decisions were made. Discussion followed regarding the status of several of the undeveloped shopping centers in the City (including Madison Square), as well as the La Paloma senior housing project, the Vista Dunes affordable housing project, and various other residential projects. 6_ 693 Architecture and Landscaping Review Committee Minutes May 13, 2010 IX. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Rooker/Thoms to adjourn this meeting of the Architecture and Landscaping Review Committee to a Regular Meeting to be held on June 2, 2010. This meeting was adjourned at 3:16 p.m. on May 13, 2010. Respectfully s bmitted, MONIKA RADEVA' Secretary -7- 694 Department Report: I —A a, O4 r'�O • �vV d c�s' OAS NOFT TO: The Honorable Mayor and Members of the City Council FROM: Bret M. Plumlee, Assistant City Manager, Management Services DATE: October 19, 2010 SUBJECT: Department Report — Response to Public Comment The following public comments were made at the October 5, 2010 City Council meeting: 1. Sylvia Paz, Senior Field Representative, Office of Assemblyman Perez, 45-677 Oasis, Indio, introduced herself as the newly appointed representative. She gave a summary of current legislation signed by the Governor and reported on the State's budget process. Council Member Henderson thanked Ms. Paz for the legislative updates and is hopeful to obtain Assemblyman Perez's support on legislation regarding utilizing Redevelopment funding for homeless shelters. 2. Paul Quill, 51-245 Avenida Rubio, Planning Commissioner addressed the omission of sidewalks at three locations on Highway 111. He stated the Coachella Valley Association of Governments Transportation Plan was recently approved by the Executive Committee which includes pedestrian access. Mr. Quill stated sidewalks could be installed at a nominal cost and requested the City Council's support. Mayor Adolph asked Mr. Quill if the Planning Commission members are in support of installation of sidewalks on Highway 1 1 1, to which Mr. Quill responded they were in favor. Council Member Henderson stated this issue can be discussed during the Joint Commission/City Council meeting on November 9, 2010. 695 Department Report: /- 4J Qum& CF` OF'r'9 TO: The Honorable Mayor and Members of the City Council FROM: Bret M. Plumlee, Assistant City Manager — Management Services 41 DATE: October 19, 2010 SUBJECT: Update on Green and Sustainable La Quinta Program This report provides a quarterly update to La Quinta "green" activities for the period July 2010 through September 2010. City-wide Green Publicity, Projects, Outreach and Activities La Quinta Fire Station 32, scheduled for a grand opening on October 23, 2010, will feature photo -voltaic solar panels for renewable energy generation. The gross cost to the City is $348,500 and with a rebate from Imperial Irrigation District (IID) of $160,160, the net cost to the City is $188,340. IID has set aside funds in the amount of $160,160 to be paid to the City once the installation and inspection are complete. The solar panels will produce approximately 64 kilo -watt-hours (kWh) of electricity monthly. Actual annual dollar savings are unknown at this time, but based on the size of a similar fire station, this system may provide for approximately two-thirds (2/3) of the electricity needs of Fire Station 32. In addition, Burrtec Waste and Recycling reported that ninety-one (91) percent of the construction debris from the fire station/City yard project is being diverted. Estimated savings due to the efforts thus far is $55,000. The City of La Quinta, along with its Green Partners, will host a Green Workshop at the Certified Farmers Market in Old Town La Quinta on December 5, 2010 from 8:00 a.m. to 12:30 p.m. This will provide a great opportunity for Burrtec Waste and Recycling, Coachella Valley Water District, Imperial Irrigation District, Southern California Gas Company and City personnel to talk about energy efficiency, water conservation, waste and recycling programs and City activities available. Re -usable shopping bags will be given at no cost to Certified Farmers Market attendees. 696 The City provided information to Coachella Valley Green (CVG) for their website (www.coachellavalleygreen.com) to illustrate methods for energy and water efficiency. The Coachella Valley Green is a website designed to connect residents to everything that is related to "green" and sustainable in the Coachella Valley and beyond, with the goal to make it as easy as possible to find "green" information, services, technology and products. The information sent to CVG highlights City projects that received LEED certification, such as Vista Dunes and Wolff Waters. In both projects, the City's use of photovoltaic solar panels, Energy Star windows, tankless water heaters, low -flow toilets, and desert landscaping shows homeowners what they can use to reduce not only consumption of natural resources but also their utility bills in their own homes. Also included on the website was information on the City's recycling programs, various City -sponsored "green" community events such as the Farmer's Market, Chamber events, and homeowners associations outreach programs that the City uses to generate interest in becoming "Green and Sustainable," free energy audits available to La Quinta residents and businesses, and available rebates through the City/Coachella Valley Water District Cooperative Water Landscape program (for smart irrigation controllers and turf conversion to desert landscaping) and through Imperial Irrigation District, Coachella Valley Water District, and Southern California Gas Company. Energy Efficiency and Conservation Block Grant The City was allocated $180,700 in Energy Efficiency and Conservation Block Grant (EECBG) funding focusing on energy efficiency retrofit measures for municipal buildings, including City Hall, the Library, and Senior Center. City staff has purchased manual off/automatic on occupancy sensors for City Hall, Senior Center, and Library interior lighting; PC power management software; a new heating, ventilating, and air conditioning (HVAC) unit for the computer room; pool pump retrofits for the SilverRock Resort circulation and lake transfer pumps; and a geo-thermal feasibility study outlining the potential of geo-thermal as a source of renewable energy for the City Hall building. Staff is planning additional energy efficiency retrofits in this Fiscal Year 2010-2011 using EECBG funding. The City has met the requirement to spend 20% of allocated funding by September 30, 2010; thus far the City has spent $37,602.50. Renewable Energy Solar Update City staff members continue to receive solar study proposals for installation of photo -voltaic (PV) array's on City Hall and Library parking lot carports. Using this surface area for a PV array will provide for a portion of the electricity used at the City Hall building and be a source of renewable energy for future years. However, 697 the main option for financing such a project continues to be a Power Purchase Agreement (PPA) which requires the City to sign a long-term, typically twenty (20) year agreement. PPA funding is provided by private investors who recoup their money from electricity payments made by the City for energy consumption/usage. The rate for electricity is based upon on the expected rate -of -return required by these private investors. Imperial Irrigation District provides for a low rate for electricity to begin with and the actual annual savings for using renewable solar energy at this time are very minor. In addition, solar technology is ever -evolving with substantial amounts of federal funding going toward research and development which will ultimately provide for smaller, more efficient PV array systems with shorter timetables for recouping costs from the initial financial investment. At this time, staff recommends continuing to wait for possible implementation and will continue to monitor this type of renewable energy source. Geothermal Study Using EECBG funding, City staff requested and received a geo-thermal feasibility study exploring the potential of providing renewable energy for cooling and heating of City buildings. The study recommended two potential alternatives of providing geo-thermal renewable energy production: (1) Bore Field Technology which involves vertical bores drilled into the ground, typically spaced on 30 foot centers and 600 feet deep. The bores would create a coil in the ground that would be used to transfer heat to and from the ground from the building equipment; (2) Pond Technology in which the existing Civic Center pond would be used to provide cooling water for the equipment. Further detailed information is contained in the study which is available for review in the City Manager's office. The study also includes possible funding sources to finance a geothermal project; however either of the two alternatives would require a significant financial investment on the part of the City. Additionally, as with solar PV array's, geo-thermal also requires a type of PPA for funding. Staff recommends at this time waiting for possible implementation and will continue to monitor this type of renewable energy source. Updates of Utility Programs Partnership with Coachella Valley Water District (CVWD) The City and the CVWD established a Water Waste Helpline (1-888-398-5008) which is intended to allow individuals to report violations contributing to water waste. City and CVWD personnel have been trained to ensure calls are responded to in an efficient manner. The phone number for the helpline is also available on the City's after-hours phone directory. As calls are received at CVWD, CVWD staff members are dispatched to the location for follow-up. For after-hours calls and on weekends, calls are responded to the following day or Monday. From July 2010 through September 2010, there were 4 calls related to broken sprinkler heads and other waste water violations. 698 The City Municipal Code currently has a provision which prohibits allowing water, including irrigation water, from flowing onto a right of way (street). This provision, when combined with the CVWD/City Water Waste Helpline Program, helps to reduce water waste. The City and CVWD cooperative Landscape Water Conservation Program continues to provide La Quinta residents with incentives to replace their turf with drought tolerant landscape. From July 2010 through September 2010, there have been 35 landscape conversion applications received; and 42 homes have completed landscape conversions with a total of 42 rebate checks issued to residents. From July 2010 though September 2010, 32 Weather Based Irrigation Controllers (WBIC) were installed in City of La Quinta homes. Partnership with Imperial Irrigation District (IID) IID Home Energy Audits continue to be a great way to assist La Quinta residents to save on home energy costs providing no -cost and low-cost energy efficiency recommendations to homeowners. From July 2010 through September 2010, there were 40 audits conducted; two (2) Compact Fluorescent Light (CFL) bulbs are provided per audit resulting in 2,840 kWh potential annual energy savings. In addition, IID offers an Energy Star Rebate program. From July 2010 through September 2010, 143 rebates totaling $40,101 have been issued to La Quinta residents. The Imperial Irrigation District is offering a new program called "Watt -Wise Wednesdays" wherein Coachella Valley residents can turn in their old incandescent light bulbs and receive new CFL bulbs in exchange. On August 11, 2010, representatives from IID provided information on energy efficiency and exchanged old incandescent for CFL to La Quinta residents at the La Quinta Senior Center. This "go green" effort brought in 117 customers and IID representatives distributed six hundred six (606) CFL bulbs resulting in potential annual savings of 22,024 kWh. While supplies lasted each resident was able to exchange up to five incandescent bulbs for an equal amount of CFL bulbs. Partnership with Southern California Gas Company (Gas Company) The City and Gas Company continue to meet to discuss new ideas for program outreach. Gas Company staff has simplified and emphasized the programs and incentives available to La Quinta residents by providing useful links. City staff has created a new Gas Company web page under the existing Green and Sustainable City webpage to highlight and make this information available for electronic download. Please visit http://www.la-guinta.org/Index.aspx?page=638 for additional information. Ou 699 From January 2010 through August 2010, La Quinta residents installed 68 energy efficiency measures for $4,485 dollars in incentives. Measures included furnaces, dishwashers, clothes dryers and storage water heaters. Cash for Appliances rebates on qualifying appliances continue to be available as part of collaboration funded in part by the federal stimulus funds. These rebates are completely separate from Southern California Gas Company (Gas Company) rebates so La Quinta residents can apply for both rebates and will continue until funding is depleted. For example, if a person wants to purchase a qualifying clothes washer, the customer can potentially receive $100 from Cash for Appliances rebate, as well as the $35 Gas Company rebate. For additional information regarding the Cash for Appliances rebate please visit: cash4appliances.org and for information regarding Gas Company rebates please visit: http://www.socalgas.com/rebates/residential/. Waste and Recycling Staff continues to meet and work with Burrtec Waste and Recycling (Burrtec) and Hilton, Farnkopf & Hobson (HF&H) Consulting with regard to waste and recycling management services. Burrtec and HF&H have been cooperative and valuable partners in providing City staff with waste management data and providing quality customer service. The Sharp's Program allows La Quinta residents to properly dispose of used needles and syringes thereby protecting themselves, their families and the community. The program is completely confidential and is FREE to La Quinta residents. From July 2010 through September 2010, 48 "sharps" containers were received from La Quinta residents for proper disposal. City staff has been meeting with La Quinta Arts Foundation and Burrtec personnel to improve waste and recycling services for the 2011 La Quinta Arts Festival. City staff also coordinated with Burrtec to provide temporary restrooms for both Colonel Paige Middle School and the La Quinta Sports Complex until the end of the calendar year. On Saturday, October 23, 2010 from 7:00 a.m. to 11:00 a.m., the City in partnership with Burrtec Waste & Recycling Services and Lowes, is offering a free Document Shred Day to the residents and businesses of La Quinta. Participants are limited to three file boxes per car and proof of residency or business license will be required. For further detailed information regarding this event, please visit the City website at http://www.la-guinta.org/index.aspx?page = 288&recordid = 3347. Burrtec and City staff members continue to provide La Quinta businesses information regarding the free commercial recycling program and food recycling program. In addition, presentations to schools and community centers continue to ,l..J- 700 be a successful method of outreach. Burrtec personnel met with Homewood Suites management to implement a food recycling program from their food preparation area (cans, jars, etc.) and provided recycling information via an educational booth at the Boys and Girls Club. An Old Town La Quinta business reduced monthly trash costs by replacing a 3-yard container for a recycle bin in one of their buildings. In other buildings where three restaurants are the primary users, more recycling containers were added in place of trash containers. Their bills were significantly reduced and the savings to the three restaurants amounted to approximately $300 each per month in trash reimbursement. Conclusion The City has been very pro -active in developing programs, training staff and reaching out to La Quinta residents to ensure reduction in water and energy consumption and greenhouse gas emissions. Staff will continue to make significant efforts to meet the City Council's expectations to protect the environment and maintain a "Green and Sustainable La Quinta." 10" "- 7 01 OCTOBER 16 OCTOBER 19 OCTOBER 23 NOVEMBER 2 NOVEMBER 4 NOVEMBER 9 NOVEMBER 11 NOVEMBER 16 DECEMBER 3 DECEMBER 3 DECEMBER 7 DECEMBER 9 DECEMBER 21 DEPARTMENT REPORT: 3_" CITY COUNCIL:s UPCOMING EVENTS EMPLOYEE RECOGNITION DINNER (6:00 PA.) CITY COUNCIL MEETING FIRE STATION 32 DEDICATION (11:00 A.M.) CITY COUNCIL MEETING VOLUNTEER POLICE & FIREFIGHTER'S DINNER (6:00 P.M.) SPECIAL JOINT CITY COUNCIVCOMMISSION MEETING (5-00 P.M.) VETERAN'S TRIBUTE AT CIVIC CENTER CAMPUS 0:00 P.M.) CITY COUNCIL MEETING MAYOR'S CUP GOLF TOURNAMENT CHRISTMAS TREE LIGHTING AT OLD TOWN (6:00 P.M.) CITY COUNCIL MEETING HOLIDAY OPEN HOUSE (11:30 -1:30) CITY COUNCIL MEETING �o... 0 Lao QUINTA CITY COUNCIL MONTHLY CALENDAR October 2010 Sunday... .. ednesday Thursday.. .. 1 2 3 4 5 6 7 8 9 10:00 AM Transp 3:00 PM City Council 10:00 AM ALRC 12:00 PM Mayor's Lunch Henderson Meeting 6:00 PM III) Energy Cmte Franklin 10 11 12 13 14 15 16 5:30 PM Community 7:013 PM Planning 9:00 AM RCTC- 6:00 PM Art in Public 9:00 AM CVA Evans Employee Recognition Services Commission Commission Henderson Places Dedication Dinner 6:00 PM League- 4:00 PM Investment Henderson Advisory Board 17 18 19 20 21 22 23 10:00 AM Public Safety - 3:00 PM City Council 10:00 AM Homelessness 3:00 PM Historic Preser 11:00 AM Fire Station Henderson Meeting Cmle: Franklin vation Commission Dedication 12:00 PM Transp. - 12:00 PM HCRC-Franklin Henderson 24 25 26 27 28 29 30 10:30 AM RCTC Budget - 7:00 PM Planning 12:00 PM Sunline Adolph 9:00 AM LAFCO- Henderson Commission Henderson 6:00 PM Exec Cmte: Adolph 31 September November S M T W T F S S M T W T F S 1. 2. 3 4_ _.1 2 3 4 5 -_. 6 5 6 7 8 9 10 11 7 8 9 10 11 12 13 - 12 13 14 15 16 17 18 14 15 16 17 18 19 20 19 20 21 22 23 24 25 21 22 23 24 25 26 27 _ 26 27 28 29 30 28 29 30 Printed by Calendar Creator Plus on 10/11/2010 G...G 7 3 LA QUINTA CITY COUNCIL MONTHLY CALENDAR November 20 10 Sunday... Tuesday Wednesda daySaturday 1 2 3 4 5 6 10:00 AM Transp 3:00 PM City Council 11:00 AM CVCC-Sniff Henderson Meeting 12:00 PM Energyl 6:Co Environs Sniff " Code Franklin a ranIID lin ® 6:00 PM Volunteer Police & Firefighters Annual Election Day Dinner 7 8 9 10 11 12 13 10:00 AM Pub. Sfty 5:00 PM Special Joint 9:00 AM RCTC Henderson City Councill Henderson 3:00 PM Mons. Commission Meeting 4:00 PM Investment Consversancy-Franklin 7:00 PM Planning Advisory Board Veterans Day 5:30 PM Community Commission CITY HALL CLOSED Services Commission 6:00 PM League Henderson 14 15 16 17 18 19 20 3:00 PM City Council 10:00 AM Homelessness 3:00 PM Historic Preser. 9:00 AM CVA Evans Meeting Corte. Franklin vation Commission 12:00 PM HCRC Franklin 21 22 23 24 25 26 27 10:30 AM RCTC Budget Henderson 7:00 PM Planning Commission 12:00 PM Sunline-Adolph 2:00 PM J.Cochran Reg. Airp.Franklin Thanksgiving Day Thanksgiving Holiday (City Hall CLOSED) (City Hall CLOSED) 28 29 30 October December S M T W T F S S M T W T F S 1 2 1 2 3 4 3 4 5 6 7 8 9 5 6 7 8 9 10 11 10 11 12 13 14 15 16 12 13 14 15 16 17 18 17 18 19 20 21 22 23 19 20 21 22 23 24 25 24 25 26 27 28 29 30 31 26 27 28 29 30 31 Printed by Calendar Creator Plus on 10/13/2010 704 LA QUINTA CITY COUNCIL MONTHLY CALENDAR December 2010 Sunday Monday Tuesday: Wednesday Thursday 'Friday Saturday 2 3 4 November 10 January 11 S M T W T F S S M T W T F S 12:00 PM Mayor's Lunch 2 3 4 5 6 1 7 8 9 10 11 12 13 2 3 4 5 6 7 8 9 10 11 14 15 16 17 18 19 20 12 13 14 15 21 22 23 24 25 26 27 I6 17 18 19 20 21 22 28 29 30 23 24 25 26 27 28 29 30 31 576:00 7 8 9 10 11 M CVAG Exec. 3:00 PM City Council 9:00 AM HCTC 11:30 AM Holiday Open s-Adolph Meeting Henderson House M 110 Energy 4:00 PM Investment e Franklin Advisory Board 12 13 14 15 16 17 18 5:30 PM Community 7:00 PM Planning 3:00 PM Historic Preset 9:00 AM CVA-Evans Services Commission Commission vation Commission - 6:00 PM League - Henderson 19 20 21 22 23 24 25 3:00 PM City Council Meeting 12:00 PM Sunline-Adolph Christmas Eve Holiday Observed (City Hall Closed 112 Day) Christmas Holiday Christmas Day Observed (CITY HALL CLOSED) 26 27 28 29 30 31 10:30 AM 6CTC Budget - 7:00 PM Planning New Years Eve Holiday p Henderson Commission Observed (City Hall V Closed 112 Day) New Years Eve Printed by Calendar Creator Plus on 10/11/2010 4a•. J 7 p 5 DEPARTMENT REPORT: � C&t!t 4 4 a" TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety DATE: October 19, 2010 RE: Department Report — September, 2010 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and garage sale permits for the month of September. The statistical summaries depict the following highlights: • Year-to-date building permit valuation is $27,476,450 which represents an issuance of 147 building permits in September; • Animal Control handled 346 cases in September; • Code Compliance initiated 193 cases in September; • Garage sale permits generated $1290 revenue in September. 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U Z > O >m ._0 0a o2wao O— oo¢ooaooaoW� u .� R � = aoZ Ey�w0� �0 °<" MO>N�00oz< Hm 0-D mCsa > F r' 7 C 9 N �p Q OO M V' M m (D 0) N N O N 7 N N w 0 H m } U N Z U O (n N M 7 M O/ N ' N oO M (D a� O) m N W a0 N of M M (D nV (NO O M (D M O t0 O N N T C m co co V A W tf7 M (D (D V O m 0 co O 1� N CO O O V N 0 I-M W Ln N M N (O h M a0 N (n 7 co O N O) co w N O Q N N w m O O (D O N O) O) oo M r W� N M O� V M W r M M oO OO a r m m r N O .- M (D (M M m L LLi M (D (D (D 7 O OM O (O e- N C (a0 T O z U (n W W H u p Z Z w C y Z O y N N W Z y W Zuj > a w2d mC w zw o-w1--2 LU Q0 w p -o r E U � aawz � tK a. z mQF rjl� �ai t — y ULL V) a yf�y Uy w UaW�Q.�d z oW a E � � Z @O w mE w UyaE QoH' y MU)L) O nUW O U) O UO nU yU H Z nU L WO yy OJ z 3 > m m 0a=a 710 DEPARTMENT REPORT: w Q• n y OFi TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services DirectoOl DATE: October 19. 2010 D/ SUBJECT: Community Services Department Report for September 2010 Upcoming events of the Community Services Department for November 2010: Computers Photoshop Elements, Senior Center Photos to Art, Senior Center Dance *Line Dancing *Tap Troubles Away *Swing/Latin Fusion Ballet/Tap 4-6 yrs, La Quinta High School Ballet/Tap 7-10 yrs, La Quinta High School Ballet/Jazz 4-6 yrs, La Quinta High School Ballet/Jazz 7-10 yrs, La Quinta High School Exercise & Fitness *Morning Workout *Mat Pilates *Yoga for Health *Tai Chi for Health Yoga AM, Library Yoga PM, Museum Pilates, Resistance Training & Simple Yoga, Senior Center Jazzercise, Senior Center Zumba, Senior Center Tai Chi Qi Gong, Fitness Center Walking Equals Long Life (W.E.L.L.), La Quinta Park Free Programs *Quilters *Life Experience *Woodcarvers Free Lecture Series Neuropathy, Senior Center Leisure Enrichment Acrylic Landscape Painting 18 & up, Senior Center Sports Tae Kwon Do, Senior Center USMA Mixed Martial Arts, B&G Club Tennis Lessons for Children & Adults Special Events *Thanksgiving Luncheon *Dinner & Dance Veterans Tribute, Civic Center Campus Trails Day, La Quinta Cove Special Interest *Creative Photography *Watercolor *Sketching and Drawing *Ceramics *Hooked on Loops *Beginning Ukulele *Senior Center class or activity 712 Community Services Program Report for September 2010 2010 2009 2010 2009 Participants Participants Variance Meetings Meetings Leisure Classes Tai Chi Oi Gong 4 8 -4 9 9 Fighting For Fitness 15 0 15 6 0 Zumba 22 21 1 9 9 Yoga - Morning 12 0 12 4 0 Ballet/ Jazz 3 6 -3 3 6 Ballet/ Tap 91 8 1 3 8 Hawaiian Hula 6 0 6 3 0 Elements - Beg. 4 0 4 4 0 Computers - Beg. 7 6 1 3 3 Guitar - Be . 5 12 -7 4 4 Dance, Play, & Pretend 5 3 2 3 3 Jazzercise 12 -13 -1 8 12 Core Workout 6 8 -2 91 9 Totals 110 85 25 68 63 2010 2009 2010 2009 Participants I Participants Variance Meetings Meetings Special Events Moonlight Movies in Old Town 125 0 125 1 0 Kids Day Event at Fritz Bums Park 100 0 100 1 0 San Diego Padres Excursion 40 0 40 1 0 LA Angels of Anaheim Excursion 22 0 22 1 0 Totals 287 0 287 4 0 2010 2009 2010 2009 Participants I Participants Variance Meetings Meetings Sports & Fitness Center Open Gym Basketball 95 147 -52 13 18 Open Gym Volleyball 82 55 27 5 4 Fitness Center 658 764 -106 26 26 Junior Basketball Clinic 20 40 -20 1 1 Disc Golf Clinic & Tournament 30 0 30 1 0 W.E.L.L. Walking Club 10 0 10 1 Nature Walk 12 0 12 1 J49 Totals 907 1006 -99 48 Community Services Totals 1,3041 1,0911 2131 1201 112 ,.... 713 Community Services Department Attendance Report for the Month of September 2010 Summary Sheet Program 2010 2009 Variance Sessions Per Month 2010 2009 Leisure Classes 110 159 -49 68 113 Special Events 287 30 257 4 1 Sports 249 242 7 22 23 Fitness Center 658 764 -106 26 26 Senior Center 1057 839 218 83 83 Total 2,361 2,034 327 203 246 Senior Services Senior Center 347 371 -24 8 36 Total 347 371 -24 8 36 Sports User Groups La Quinta Park Use "SO 1500 1500 0 15 7 Desert Boot Camp 50 50 0 11 11 C.V. Premier Soccer 200 0 2001 2 0 Col. Paige School AYSO 230 270 40 4 1 Sports Complex LQ Sports & Youth 100 160 -60 18 18 Facility/Park Rentals Senior Center Private Part 150 0 150 2 0 Churches-2 600 600 0 8 8 Museum Meeting Room ` 0 120 -120 0 7 Library Classroom 600 520 80 12 13 Civic Center Campus Private Part 50 50 0 1 1 Park Rentals La Quinta Park 150 150 0 2 3 Fritz Burns Park 0 250 -250 0 2 Total 3,630 3,670 40 75 71 Total Programs 6,3381 6,075 263 286 353 Volunteer Hours Senior Center 1 1701 333 -163 Total Volunteer Hours 1 1701 333 -163 ' U. S. Census Bureau reserved the Museum meeting room last year for a week. I'..Ij 714 Monthly Revenue Report for September 2010 Monthly Revenue - Facility Rentals 2010 2009 Variance Libra $ $ 50.00 $ 50.00 Museum $ $ 175.00 $ 175.00 Senior Center $ 3,192.50 $ 2,700.00 $ 492.50 Parks $ 310.00 $ 780.00 $ 470.00 Sports Fields $ 1,040.00 $ 579.00 $ 461.00 Monthly Facility Revenue $ 4,542.50 $ 4,284.00 $ 258.50 Monthly Revenue Senior Center $ 5,292.00 $ 4,826.50 $ 465.50 CommunityServices $ 5,570.00 $ 7,452.00 $g2,670.00 2.00 La Quinta Resident Cards $ 4,620.00 $ 1,950.00 $Fitness Cards $ 630.00 $ 600.00 $0.00Total Revenue $ 16,112.00 $ 14,828.50 $3.50 Revenue Year to Date Facility Revenue $ 11,300.00 $ 11,156.50 $ 143.50 Senior Center . $ 8,645.50 $ 22,671.00 $ 14,025.50 Community Services $ 15,140.00 $ 17,249.00 $ 2,109.00 La Quinta Resident Cards $ 9,590.00 $ 4,695.00 $ 4,895.00 Fitness Cards $ 1,575.00 $ 1,870.00 $ 295.00 Total Revenue to Date $ 46,250.50 $ 57,641.50 $ 11,391.00 The City received a $10,000 donation from David Orme's Trust which was used to update the La Quinta Senior Center computer lab. Senior Center Attendance Senior Center Program Report for September 2010 Participation Participation Variance Meetings Meetings 2010 2009 2010 2009 Senior Activities ACBL Bride 348 213 135 5 5 Bridge, Social/Party 298 285 13 10 13 Evening Dance 42 20 22 1 1 Monthly Birthday Party 42 38 4 1 1 Monthly Luncheon Cruise Cuisine 81 91 -101 1 1 Movie Time 55 58 -31 5 4 Wii Bowling 13 0 13 5 0 Senior Activity Total 879 705 174 28 25 Senior Leisure Classes Computer 20 0 20 13 0 Dance Workshop 4 0 4 1 0 Exercise 39 28 11 12 12 Line Dancing 8 0 8 1 0 Mat Pilates 14 0 14 12 0 Quilters 33 13 20 5 4 Sketch/Draw 7 0 7 1 0 Swing/Latin Fusion 4 0 4 3 0 Ukulele Players 40 13 27 6 16 Watercolor 9 0 9 1 0 Senior Leisure Classes Total 178 54 1241 55 32 TOTAL SENIOR PROGRAMS 1057 759 298 83 57 Senior Services Cool Center 92 58 34 20 20 Eisenhower 12 0 12 1 0 FIND 197 179 18 4 5 HICAP 2 7 -51 1 3 Legal Consultation 7 6 1 1 1 LIHEAP Weatherization 6 0 6 1 0 FREE Seminars/Presentations/Screenings (1)" 4 52 -48 1 4 Volunteers 27 65 -38 n/a n/a TOTAL SENIOR SERVICES 347 367 -66 8 13 SENIOR CENTER TOTAL 1404 1126 232 91 70 Included: Huh? Help U Hear 716 Parks Activities Updates For September 2010 Many residents have been contacting the City regarding the construction schedule for Pioneer Dog Park. The large dog section is being expanded into the CVWD well site locate to the east of the park. The large and small dog sections will also be receiving lighting improvements. Staff is working with the construction contractor to determine when the dog parks will be closed for construction. The dog park is normally closed in October for over -seeding and users of the facility are asked to use the Fritz Burns dog park. We are trying to plan the construction activity during the over -seeding. The Fritz Burns dog park will remain open during the Pioneer closure. The renovation project for the La Quinta Sports Complex has started this month. The contractor has fenced the construction area to provide safety and security. The construction activity should not impact the regular school operations for both La Quinta Middle and Truman Elementary schools. The sports associations have been aware of the pending renovation activities and have adjusted their schedules accordingly. The ozone system for the Civic Center Campus Lake is once again working. The manufacturer of the ozone machine has sent a temporary replacement to be used while the City's machine is repaired. With the ozone system now operating once again, it will take about three weeks for water clarity to return to the Campus Lake. The ozone system is a "green" method of treating the water for algae without the use of chlorine or other chemicals. The ozone system injects ozone gas into the water as a method of aeration. The ozone is produced in low amounts as to not affect the fish and wildlife. The sports, field lighting was activated this month at Colonel Paige Middle School. The fields are controlled by a central control system along with the fields at La Quinta Park and the fields at the La Quinta Sports Complex. AYSO began using the fields at Colonel Paige on September 18, 2010. 717 6�-A Twit FC�f' FS F'y OF TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services Director-L DATE: October 19, 2010 SUBJECT: Art in Public Places Strategic Plan 2010 The Art in Public Places Strategic Plan is an administrative report that will be used to provide information and general direction regarding the Art in Public Places Program. This plan has been developed in cooperation with other agencies including the La Quinta Arts Festival Foundation. The Community Services Commission unanimously approved this plan as a guideline. The Community Services staff welcomes any comments or questions you may have regarding this plan. ��• 718 PURPOSE OF THE PROGRAM Closely following state guidelines, the Art in Public Places (APP) program was established in 1990 by the La Quinta City Council. The City Council has a strong commitment to balance development with cultural and artistic enhancements. In a recent community survey, cultural arts ranked in the top 5 elements valued among city residents. Public art is one method of ensuring the visual experience of La Quinta is rich with cultural, environmental, and artistic beauty. The purpose of the strategic plan is to provide direction for the following: • Review the inventory of all art pieces including APP, Civic Center Art Purchases, art donations, and art on loan to the City. • Examine maintenance levels and address preventative and ongoing maintenance needs for public art. • Address the diversity of art and artists within the APP program. • Address the potential for future public art locations and recommend new art placement. • Identify ideas for the enhancement of art on a temporary and permanent basis. • Seek public input regarding suggestions and improvements to the APP program from a variety of stakeholders including the Community Services Commission, La Quinta Arts Foundation, local artists, developers, and residents. • Seek new ways to promote the APP program to residents and visitors. "Sun and Moonbeam" by Louis De Martino r 720 CURRENT INVENTORY Art in Public Places (APP) The City has spent over $2.5 million to purchase art. The City has over thirty-five pieces -veserc acme uY wiaua Artist vwoua Title Type of Art Location Andre Blanche Historical Mural Mural Museum Patricia Borum Andalusian Rider & Horse Bronze Sculpture Andalusia Boss Graphics Mascot Mural Mural La Quinta High School Larry & Nancy Cush Triptych Mural Landscape Mural Mural Mural Old Town Carmel Bldg Old Town Los Altos Bldg Aedywn Darroll Arch Sculpture Sculpture Fritz Burns Park Alber De Matteis Dances with Landscape In-between Earth and Sky Gateway to the Desert Mosaics Spray Towers Gates Fritz Burns Park Fritz Burns Park Fritz Burns Park Louis De Martino Sun and Moonbeam Bronze Sculpture Civic Center Campus Felicia Cahuilla Family Bronze Sculpture Point Happy Art Fernandez Bus Stop Shelters Bus Shelter Panels Various Bus Stops on Hwy 111 Jeffery Fowler/Eric Thorson Eagles Bronze Sculpture Lowe's Marcia Gibbons Desert Scene Mosaic Mural La Quinta Car Wash Terri Hayes Bear Creek Fish Trap Sculpture Madero/Tecate Rest Stop Roger Hopkins Desert Dolmen IStone Sculpture Washington/Lake La Quinta 0--9. 721 Julie Ann Designs Signal & Electrical Boxes Paintings La Quinta Village John Kennedy Solitude Bronze Sculpture Senior Center Peter Ladochy Native American Themes Mosaics Civic Center Campus Mark Leichliter Dedication, Courage, Honor Stone Sculpture Civic Center Campus Ray Lopez Monuments Entrance Monuments Washington/Hwy 111 Jefferson/Hwy. 111 Ray Lopez/Manuel Mendoza Fountain Fountain La Quinta Court Marvin Investments Village Bell Mission Bell Old Town La Quinta Juan &.Patricia Navarette Bridge Railings Metal Sculpture & Bronze Sculptures Washington Street, Jefferson Street, and Eisenhower Drive Bridges SCRAP Gallery Four Seasons Panels Paintings LQ Library Susan Smith Historic La Quinta Mural Senior Center David Spellerberg Freedom and Romance Bronze Sculptures Griffin Ranch Sandy Swan Bronze Relief Map Animal Tracks Bronze Sculpture Animal Tracks Civic Center Campus Civic Center Campus Peter Urbon Obelisks Obelisks City Street Markers Ric Vigallon Arch Sculpture Addition Sculpture Fritz Burns Park Bill Ware The Don Acknowledgment Areas Horses Running Free Enjoy the Ride Bus Stop Metal Sculpture Bronze Sculpture Aluminum Sculpture Sculpture/Panels Rancho La Quinta Civic Center Campus Desert Club/Tampico LQ Library 722 Civic Center Art Purchases: The City of La Quinta has been a tremendous supporter of the La Quinta Arts Festival since its inception in 1988. The La Quinta Arts Festival is considered an event that strengthens the City's cultural and artistic heritage and as such the City contributes annually to sponsor it and provides both Civic Center Campus and adjacent facilities. The City also purchases art pieces to place in public facilities. The City buildings are filled with pieces from all over the world that exemplifies the high quality of art work available at this nationally recognized Art Festival. Art pieces are currently located in City Hall, the Senior Center, Library, and the Museum. 'Box Canyon` by Dennis Kohn Artist Title Type ofnArtLocation Cathra-Anne Barker ltered States/ Cirque asesity Hall H. Andre Blanche Desert Escape Paintingity Hall Joanne Casey Mountain View Fiber AQ Library Dan Cautrell greement #2, Parable #2, Parable #12, Attitudes of Displace Printsity Hall Mario Cespedes Beginning the Day Profile of Indian Woman Paintings City Hall Zany Cieslikowski Bouganvilla, Door & Lamp, La Quinta View Photographs City Hall James Danis Bird, Doorway, Heavenly Council Photographs City Hall Dave Davis Cut from the Same Stone Baskets City Hall Marilyn Endres Czechoslovakian bead bowl Segmented wood vessels LQ Library Robert Ferguson La Quinta Bell Tower Qil Painting LQ Library Terry Ferguson/Babu Our Family of Six Bronze Sculpture City Hall Susan Fox Blue Iris, Night Blooming Cereus, Magnolia V Painting City Hall Gudman/Slaughter Studio The Couple Sculpture City Hall Courtyard Russell Jacques Rather Deco Sculpture City Hall Snake Jagger Thunderbolt Painting City Hall Brian Keller The Approach Painting City Hall Mark Kerckhoff Desert Canyon Wash Painting City Hall Dennis Kohn Mario's Kitchen Photo Collage City Hall nn Le Rose IStone to Stone Bronze Sculpture La Quinta Park 723 Laurent Martrds Zen Yucca Photography LQ Library Toby Mercer Opening Up Matboard Design City Hall Judith Moore -Knapp Cactus Flowers Painting City Hall Dexter Mugford Garden of Anazasi Sculpture City Hall Leo Posillico Family Portrait Serigraph City Hall Steve Reiman Lizards Wilderness Totem Sculptures City Hall Entrance John Matthew Richen Eagle Mystic Flight Sculpture City Hall Bill Roach California Valley Quail with Desert Plants Painting City Hall Robert Rohm Sedona Sunset Chamise in Bloom Paintings City Hall Joseph Salamon Quiet La Quinta Desert Watch Paintings City Hall Marilyn Salamon Chumash Cave Mirage Batik City Hall Jon Seeman Balancing Forms Sculpture City Hall Courtyard Lori Slater Dune Flowers Painting City Hall Ric Vigallon Mountain Lion Palm Trees Road Runner Coyote Metal art pieces LQ Library John eidenhammer jUntitled Painting City Hall achiyo Beck Lavender Art in the Valley Teal Blue Mist in the Valley Watercolor Paintings LQ Library Destiny Allison Time Stream II Sculpture Village Roundabout Damien Jones Flowing Presence Sculpture Civic Center Entry Andrew Carson Color Swirl Sculpture LQ Library Dennis Kohn Box Canyon Photography LQ Library Justin Coopersmith Triple Treat Painting LQ Library Michael Leu Kitty Fuzzy A to Z Painting LQ Library "Garden of Anazasi" by Dexter Mugford of... 724 Donations La Quinta has several art pieces that have been donated or partially funded by groups within the City. "The Spirit of La Quinta" located at the Civic Center entrance was donated in part by the La Quinta Rotary Club in 2002. This art piece created by John Kennedy has become an area that acknowledges the "Pillars of the Community," a program established by the City which honors those individuals that have made significant contributions to the City. "The Spirit of La Quinta" by John Kennedy The Friends of the Senior Center also contributed to the City's public art collection by commissioning a historic mural painted on the stage at the Senior Center. The Library has a lithograph donated in honor of Claire Pyle, a reading specialist, titled "Napping in the Masai" by Doni Kendig and a "handmade Crossword Quilt donated by Santa Rosa Readers Book Club. In 2010, the Friends of the Library contributed to mural panels in the Children's section of the library. These panels were designed and made by youth in La Quinta under the leadership of the S.C.R.A.P. Gallery using recycled materials. The La Quinta Historical Society also contributed to the mural on La Quinta history placed in the multipurpose room of the Museum. v "Four Seasons Panels" by the S.C.R.A.P. Gallery ,o... 725 ART ACQUISITION The Public Process The majority of the public art pieces that are located on city owned properties have been acquired through a competitive selection process. A request for proposals is distributed through public art resources that reach artists. The submitted proposals and renderings are then provided to the Community Services Commission which reviews them and interviews the artists. The Community Services Commission makes a recommendation for an artist(s) to be sent to the City Council for consideration and approval. If approved, rho artictlsl is then nlared under contract with the City to create the art piece. -Dedication, Courage, Honor" by Mark Leichliter Projects acquired through this public process are the artistic panels in the custom bus stops along Highway 111; the bridge railings on Washington Street, Eisenhower Drive, and Jefferson Street; Library bus stop on Calle Tampico adjacent to the Library, and the newly completed signal boxes painted in the Village. Projects are on display in Fritz Burns Park, La Quinta Park, the Cove Oasis, City Hall, Civic Center Campus, Senior Center, Library, and the Museum. Providing public art through the City affords residents and tourists the opportunity to view the artwork along the City's major corridors. ��____ _ _ ____ _mil "Traffic Signal Boxes' by Julie Ann Designs 72u Art in Public Places in partnership with development "Mural at Old Town" by Larry and Nancy Cush Local developers have the opportunity to integrate public art into or adjacent to their residential or commercial projects. Since the inception of the program developers have worked with the City to integrate placement of public art in public right-of-ways for the public to view and enjoy. In this process the developer works in conjunction with the City to bring forth an artist that would complement the new development. The developer then could request fee credits to purchase the APP or the APP program could fund the artwork up to the cost of the fees paid by the developer. Either way this allows public art to be placed throughout the community and add artistic elements to new development. Recently, the La Quinta Arts Foundation updated their website to include a broader listing of artists to be included in an Artist's Registry. This listing allows City staff and developers the opportunity to access artists that are in the Festival and other smaller events provided by the Foundation. The registry also includes artists that have participated in public art programs and artists that only want to be included in the registry. "Horses Running Free" By William Ware °o..-L l 1 Art acquired through a partnership with developers includes "Don" at Rancho La Quinta; "Running Free" at Embassy Suites Hotel; "Desert Dolman" at Amore Restaurant; "Desert Mural" at the La Quinta Car Wash; "Cahuilla Family" at Point Happy Shopping Center; "Fountains" at La Quinta Court adjacent to LG's restaurant; "Eagles" at Lowes (formerly Eagle Hardware); "Desert Mural" and "Old Town" Triptych Murals, Mission Bell Tower at Old Town; "Freedom and Romance" at Griffin Ranch; "Andalusian Rider and Horse" at Andalusia; and "Portal of Poppies" at Plaza Calle Tampico. "Andalusian Rider & Horse" by Patricia Borum "Cahuilla Family' By Felicia 728 PREVENTATIVE MAINTENANCE AND UPKEEP The City has established a preventative maintenance program that addresses its public art. At the time art is accepted by the City, artists are to provide the City with directions for the appropriate ongoing maintenance for each piece. If repairs are needed, the City will coordinate and communicate with the artist to repair the piece. Each year the staff should evaluate the public art and establish priorities for repair. The ongoing maintenance is part of the annual budget and planned for as the collection expands. Several pieces on commercial and residential properties are the responsibility of the developer. If the City notices that pieces are not being properly maintained, staff will notify the developer to address the issue. The preventative maintenance program includes the following elements: • Examine each piece of art on a regular basis and provide staff with an evaluation and photographs of each piece indicating needed maintenance or repair. • Review the suggested care by the artist and provide the needed preventative maintenance (Waxing bronzes, grouting and resealing tiles, cleaning stains, repainting bases, etc.).. • Remove graffiti from art as quickly and carefully as possible without damage to the piece. • Prioritize and list needed repairs to be completed in a timely basis. Check lighting and the adjacent materials surrounding the art piece to assure that nothing is affecting the quality of the art. Sprinklers and fountains should be checked to make sure that water is not spraying the art unless it is designed to do so. Bases and areas around the art work should be kept in good condition and not be allowed to deteriorate. De -accession Artwork acquired with expenditures from the Art in Public Places fund shall be the property of the City and maintained by the City. The City may dispose of artwork at its discretion, subject to the agreement with artists or otherwise relating to any specific artwork. The artworks acquired and installed by a developer, the artwork will be the property of the project applicant, except to the extent that the City has rights in or to the display of the artwork. Artwork acquired by the project applicant in lieu of a fee may be donated to the City and maintained by the City. ,,... 729 FUNDING THE PROGRAM The APP program is funded through development fees paid to the City for residential and commercial development. Municipal Code 2.65.090 was approved by City Council requiring all residential projects pay '/4 of one percent of the project costs in excess of two hundred thousand dollars or a no less than twenty dollars. Commercial, industrial and non residential projects pay %: of one percent of the project costs or no less than twenty dollars. 'Time Stream II' by Destiny Allison In lieu of paying the development fee, applicants may also acquire and install art on or near the project site. As a guide, the cost of such artwork should approximate the fee that would be paid by the applicant. The applicant can then receive a fee credit or art in public places funding for the cost of the art work. "The Don" by William Ware .0 73G RECOMMENDATIONS The locations of public art are generally dispersed throughout the City. Many pieces are located at the Civic Center Campus and at public facilities. There are also a number of art pieces in north La Quinta along Highway 111 and major corridors such as Jefferson Street and Washington Street which are integrated into everyday living such as bus stops, art projects adjacent to private developments, and bridge railings. SilverRock Resort, with the future golf course clubhouse, boutique hotel, and resort hotel, will also provide opportunities for public art. This 525-acre site is planned for two high end public golf courses and several hotel sites that will bring tourists to the City. This development provides a beautiful landscape that could be enhanced with public art. The SilverRock Resort and Clubhouse should be considered for the addition of public art. The La Quinta Museum will be a good location for future public art projects. A historical mural is completed at the La Quinta Museum by artist Andre Blanche. The La Quinta Museum provides space for additional temporary public art on display and traveling exhibits. The City may want to consider a more active approach and have art displays as a regular activity in the appropriate spaces at the Museum. The exhibit halls and classrooms could serve to provide space for this to occur. The La Quinta Museum has been used for several art exhibits including the Paris in Plain Air, Tantalizing Teapots, and the On Earth to Stay-Cahuilla Indian Basket exhibit. The La Quinta Museum in collaboration with the La Quinta Arts Foundation and La Quinta Historical Society provide cultural exhibits and programming to the public at this facility. An "Artist Registry" is being developed that includes a variety of artists and mediums for the City to use and to provide to developers. This information will be available at the Community Services counter and on the website. This Registry in collaboration with the La Quinta Arts Foundation and numerous artists, both local and across America, will be located on the LQAF.com website. The City should consider continued involvement from the art community utilizing the La Quinta Arts Foundation and other local and regional resources to assist the Community Services Department and provide support to the staff in the operation and maintenance of the program. A non-profit such as the La Quinta Arts Foundation may consider this as part of an agreement in conjunction with the La Quinta Arts Foundation Festival with the City. Independent art consultants are also used to provide support services for such issues as maintenance concerns and appraisals. Staff has worked with the La Quinta Arts Foundation on a variety of events and projects at the Museum and the Campus and should continue working together to promote and develop programs and services that enhance public art and culture to the community. City staff will work in collaboration with non -profits to promote art and culture including, but not limited to, the La Quinta Arts Foundation, Old Town Artisans Studio, Friends of the Library, and Desert Recreation District and will promote cultural programs at the La Quinta Library, Museum, Civic Center Campus, and La Quinta Park. 731 Continue working with the Community Services Commission, La Quinta High School, and other community groups in the development and promotion of an Artists Appreciation Day. Consider purchasing art that is made by La Quinta artists that are recognized in the Arts Acknowledgement Area in Civic Center Campus. Encourage emerging artists to apply for Art in Public Places projects to obtain new and diverse art work and an array of artistic styles. Update the Art in Public Places Map to keep the information and acquisitions updated for the residents. Keep this map on the City website and downloadable so it is easily available to interested residents and tourists. Consider additional public art in the northern portion of the City, working with developers to increase the public art opportunities. Locations in the northern portion of the City should be identified. 732 L --._-- CITY OF LA QUINTA AnT In rUDLIC I'LAM Fred Waring Or '— '"+� p� p')-•.._¢� 1. Entrance Monuments m 2. Cahullla Fatuity @Happy Point N—(Y-MtiNr�K[- 3. Desert Same @la Quince Car Wash !; a Miles Ave ;:,o. �_.._.._ 4. La Quints High School Mascot Mural - ot 0 - S. La Quints Court Fountains 6. Eagles @Lowe's Hardware Westward No Or 7, Desert Dolmen @ Amore Restaurant Q;1:.___... .-._... B. Dan @Rancho La Quince E 9. Bridge Railings: HW III Rgashingtan Strx4.EheNawer Drive, adleaerum Street12)) 0-@J 10. Civic Center Campus: Spirit of to Quinta; Branca Relief map; Native AmedcenTheree Mosaks; Avenue 4& Native AnlmalTracks; La Quinta Mountain Ranges; Dedication, Courage, and Honor, N' Sun and Moonbeam c -. to ,N :N 11. Senior Center. } 0 Solitude 1 Historical to Quinta Mural Avenue 50 12. Running Free @Embassy Suites J v 13. Fritz Burns Park: Dances with Landscapes Mosaics, Q Gateway to the Desert; In-between Earth & Sky SprayTowers; Calle Tampico ' :+ walkthrough Arch Sculpture t 14. FlshTrap with Bear@Cove Oasis Ave e51 15. OldTownla Quinta: on s�aioa Village Bell A.e�urq Tile Murals Avenue 52 .+ 16. Enjoythe Ride Bus Stop GE 17. Time Stream 11@ Village Roundabout „v :m 18. Historic Mural @La Quinta Museum 0 .c -ag 19. Freedom @Griffin Ranch a r Q ;, - 20. Andalusian Horse and Rider @ Andalusia W Avenue 54 21. Portal of Poppies 22. Four Seasons Moral @ LaQuinta Library , 23. Signal Bates byJulte Kirk • ,n, e 24. Signal Bases by Maria Hunt ' cps r for coon i[donvwion re9aniing An in %Wk Pistol V Piew avnhctthe Cwemunitykrvin Department 5 1]60NT)9099 orthe Ory Webske www.byuinta.prg i is„,0, 733 Department Report: CFM OF TO: The Honorable Mayor and Members of the City Council FROM: Les Johnson, Planning Directo DATE: October 19, 2010 SUBJECT: Department Report for the Month of September 2010 Attached please find a copy of the Planning Department Report which outlines the current cases processed by staff for the month of September. 1 734 F Z cw G Q a w U z Z z Q J 0_ F- EE U IL w F z w H Q a w 0 O N Ir w 0] Lu w H a w U) 0 w z 0 F- f= g a. m � 0 U (n w (n cn 0 w Y a -o -a a -a -o _0 a -o -a a 'a 'a -o a a _0 a -o -a Q a) + a) a) i a) i a) 1 0 i a) + a) i a) Y m Y a> Y+ m 0 + m Y+ a) () + a> + a) i a) + 0 Y a) i U = C YC_ C YC_ C +C+ C YC_ C +C+ C +C_+ C +C_+ C }C_+ C }c+ C ic+ E }C+ C }C+ E i-+ iC+ E YC_ E iC- C YC_ C iC+ C +C+ C YC_ E > > U C O -0 -0 Q -0 -0 -0 -0 -0 -0 -0 -0 -0 -0 -0 .0 .O .0 .0 ..0 w Z L > � � � � � � � 0 U) �z a a> y N N N y N N N N N y y y y N y y y y (n J Q O O O M O O O— O O N, 0 0 0 O I- O O O,t C- O) N Z Q cn Z O J N Q U o H w G. LLIO U)U N Z c Y a) C C _m V ` m a 'a i-+ m Q C ' y a N a 0 a) n A c� C C ) cn t c a O o>Q c E E G E E a CC a) y Q N m E O m E U U U N Q 0 CL m CoCl = a a) y C y C c U y C m N N a o m 0 a 1- m o c a) 0 -a a Q a m n`> E> a E >, N 0 0 0 Q E C m a= N I C U z>> m -C U N ++ O C J m C a N 0 w ++ ++ ++ O a) U a) > _C _ E m m a > .O m C C_ C U _ C a) a) al C C E m C C 9 O a) C C m �, O m N +• Q +`� a) N m= 0 0 7 U 0 w IL C7 J O_ d (n (n (n (n H H H > N N (n `,--O. 735 s O N O Cl) W z D i O 0 0 N co z O a U U) u1 O x U U 'O -O 'O 'O 'O 'O Q m m a) m a) m (D(Dm m 0 0 00 (D (DO W Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y W \ .0 -0 -0 -0 -0 -0 -0 -0 -0 -0 9 4 4 -0 -0 4 f ul N fn N N (A V1 V) V) V1 fn N N N N y d O— O O O O O No 0 0 01010 0 0 Q Q W U � H -a O J O Q LL W Z cc W 3 y W Q a Y U)d O F> Y N c c U N a) (n C E m m m a) W U� E 'Q E E a) v m m a a) a m a a a W 0 5 'y a m U O (� a) d Q E> E E a) .c: maw ai E L Y w m� W CL m yU E ma a�a o" o m a F a cm a O o n E a '° E> a m> m�-r U z U C J (`6 V O z '++++ U J J -C O o . V CL O w m m a) m O) c Q Q U >' j m C C a) a) m C C O () C C a) O LP *� 0_ Y C a) C a) — 0 0 O O Q U O W LL (D � (n (n (n (n H H i N N H F- 736 CV7 DEPARTMENT REPORT: 9 L�� a F�y Twit4 �Qu&ra� FMOFo MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, P.E., Public Works Director/City Engineer DATE: October 19, 2010 SUBJECT: Public Works Department Report for October 2010 Attached please find the following: 1. Citizen Service Request Summary; 2. Encroachment Permit and Plan Check Services Summary; 3. Capital Improvement Plan Status Update; 4. 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C 6 > y C > �' @ C N E V d a9 w in EY E a r � ay H � y N d a c N� a O Om� O Y O O>> Q N� j r N U O N O O p N C O 0 � O N J O � o .. o o � o E o d Oa o@ E o m c E NNH NG_ NN_ NOC2O ND._ NM @_ a)fa@N6 Q�wtyUE LYN� •'QONOErrrrO+aVrO�ONrY�n�I rQU.YJN —.L�NC7U�OC2 L'0 . 0 m m a l ,coNydUC0y+ �•''4EONZrrrO�tCpC@rM_OrdNoI �NNOOaNc°o�c� @ CN°NDy@c p @ N '�O @ Q w�LQm�n�tYNrrrmN7dNOr7>o3 a)N-00N @O >@NNyN @N 0� Q�pN�U N0 @ @E oU Q aNyC�7N p coU0 gip a > ...—YnT QUY"NN U•UY�srn—@�p ) j3 , 1 . d MONTHLY SUMMARY OF PUBLIC WORK TASKS MONTH OF: September, 2010 Employee's Hourly Labor Breakdown Crew#1 Crew #2 Crew #3 Maint. Mg. Code Activity 5 Men 4 Men 3 Men 1 Man Total 1000 Policing/Inspection 47 76 12 4 139 1001 Pot Hole -Repair/Patching 4 5 0 0 9 1002 Crack/Joint-Repair 0 0 0 0 0 1003 Pavement Marking/Legends 0 3 0 0 3 1004 Pavement Marking/Striping 0 0 0 0 0 1005 Curb Painting 0 2 0 0 2 1006 Other Traffic Controls 3 33 0 0 36 1007 Curb & Gutter Repair/Const. 0 2 0 0 2 1008 Other Concrete Repairs/Const. 0 0 0 0 0 1009 Street Sign Install (New) 2 2 0 0 4 1010 Street Sign Repair/Maint 115 2 0 1 118 1011 Debris Removal 38 27 0 2 67 1012 Right of Way Maint. 8 31 151 0 190 1021 CLEAN Catch Basin Inlet/Outlet 0 3 0 0 3 1022 Rondo Channel Outlet/Vault 0 0 0 0 0 1022A Desert Club Outlet/Vault 0 0 0 0 0 1023 S.D./ D.W./C.B. Repair/Maint. 0 23 0 2 25 1024 Gutter/Median Sand Removal 0 0 0 0 0 1025 Street Sweeping (Machine) 0 127 4 0 131 1026 Street Sweeping (Hand) 0 1 01 0 1 1027 Sidewalk/Bike Path Cleaning 0 4 0 0 4 1028 Dust Control 0 0 0 0 0 1029 Flood Control 4 0 0 0 4 1031 Parks/Retention Basins Inspection/Clean-L 4 4 111 1 120 1041 Irrig/ Weeding, Shrubs & Tree Trimming 33 4 186 6 229 1051 Landscape/Irrigation Contract Managemen 0 0 26 15 41 1052 Lighting/Electrical Contract Management 0 0 14 16 30 1061 Small Tools Repair/Maint. 3 0 6 0 9 1062 Equipment Repair/Maint. 7 6 0 0 1 13 1063 Vehicle Repair Maint. 18 19 0 1 1 38 1081 Trash/Litter/Recycable Removal 0 0 4 0 4 1082 Vandalism Repairs 4 0 0 0 4 1083 Graffiti Removal 265 61 0 13 339 1084 Maint. Yard Building Maint. 63 8 0 19 90 1085 Seminars/Training 41 0 3 8 52 1086 Special Events 0 0 10 0 10 1087 Citizen Complaints/Requests 192 55 1 0 248 1088 Meeting 6 50 14 30 100 1089 Office (Phone, paperwork, reports, Misc.) 38 28 10 69 145 SUBTOTAL 895 576 552 187 1 2210 1091 Over Time 16 14 2 0 32 1094 Jury Duty( 0 0 0 0 0 1095 Sick Leave 63 36 9 0 108 1096 Vacation 9 0 11 1 21 1097 Holiday 43 32 24 8 107 1098 Floating Holiday 0 0 0 0 0 1099 lWorker Comp/ Bereavement/ STD 01 01 01 0 0 SUBTOTAL 1311 11 46 9 268 TOTAL HOURS 10261 658 5981 196 2478 TOTAL MILES 51701 31251 30421 151 11488 746 Department Report: LA' UNTA Served by the PJverside County Sherif s Departnert Police Department Monthly Report September 2010 • Prepared for is ,....�� 747 La Quinta Police Department SIGNIFICANT ACTIVITY REPORT Captain Raymond Gregory Chief of Police Wednesday. September 1. 2010 11:00 A.M._ -- Officers responded to a report of a domestic disturbance in the 52400 block of Avenida Carranza. John Moreno, age 21 of La Quinta, was arrested for domestic battery and was booked into the Indio Jail. 4:15 P.M. -- La Quinta SET officers assisted in serving a federal narcotic arrest warrant in the 53400 block of Ave Vallejo. Lesco Wooten, age 45 of Los Angeles, was arrested and taken into custody. 6:40 P.M. -- La Quinta SET officers served an arrest warrant in the 51800 block of Ave Rubio. Michael Jean -Baptiste, age 22 of La Quints, was arrested and booked into jail for an outstanding felony burglary warrant. 8:25 P.M. -- Officers responded to the 78900 block of Highway I I I regarding a shoplifter in custody Shanna Marie Williams, 33 years of Oklahoma, was arrested and booked for commercial burglary and possession of a controlled substance. 9:14 P.M. -- Officers responded to a report of a missing person at risk. An adult female had telephoned her daughter and said she was going to take her life at an unknown location in La Quinta. She later • telephoned a friend and told him that she was in her car in the parking lot on Avenue 47 at Washington. Officers and Cal Fire responded to the location and located the subject. AMR transported the subject to the hospital. Thursday. September 2, 2010 8:40 A.M. -- Officers conducted a traffic enforcement stop on Las Vistas Drive. While on the traffic stop, Officers were approached by a passing motorist who told them the weed eater located inside the vehicle belonged to him and had been stolen. The victim was able to produce a receipt which included the serial number for the stolen weed eater. The four occupants of the vehicle, Armando Pacheco age 18 of Salton City, Martha Verdugo age 23 of Coachella, Silvio Durinzi age 26 of Coachella and Oscar Hernandez age 31 of Indio, were arrested for possession of stolen property and booked at the Indio Jail. 5:59 P.M. -- Officers responded to the 78900 block of Hwy 1 I I in reference to a theft which had just occurred. An adult male was observed by store security as he left the store wearing a pair of new tennis shoes without making any attempt to pay for them. Officers located the suspect at his residence in Bermuda Dunes and the stolen tennis shoes were located. Jason Bruce Carney, age 33 of Bermuda Dunes, was arrested for burglary and booked at the Indio Jail. Friday, September 3, 2010 12:15 A.M. -- La Quinta SET officers arrested James Gray, 26 years -old from La Quinta, for public intoxication and 4 outstanding DUI warrants during a pedestrian check at Calle Chihuahua and Avenida Juarez in La Quinta. Gray was booked into the Indio Jail. 2:33 A.M. --Officers responded to a report of a man down on Royal Palm north of Fred Waring Drive. • Christina Rodriguez, 22 year s of Palm Desert, was extremely intoxicated and transported to JFK Hospital by AMR for treatment. A male, Daniel Vrendenburg, 28 years of Palm Desert, was found passed out in "...0b 748 Rodriguez' vehicle which was located nearby. Vrendenburg was arrested for a DUI warrant and booked into the Indio Jail. 3:40 A.M. -- Officers arrested Miguel Zazueta, 27 years -old from Indio, for trespassing at Spotlight 29 Casino. Zazueta was booked into the Indio Jail. 3:52 A.M. -- Officers arrested Demetrius Marquez, 39 years -old from La Quinta, for battery in the 78400 block of Crestview Terrace after he assaulted his girlfriend's mother. Marquez was booked into the Indio Jail. 8:00 P.M. -- Between 8:00 PM and 2:00 AM, officers conducted a Sobriety/Safety Checkpoint on Ave 52 east of Washington St. Officers screened 322 vehicles through the checkpoint. Three drivers were issued citations for driving with suspended licenses and three drivers were issued citations for driving without a license. Three drivers were arrested for DUI and four vehicle passengers were arrested for public intoxication. 10:00 P.M. -- Officers responded to the 49400 block of Eisenhower Drive in reference to a possible drunk driver. Hugo Fisher, age 37 of Palm Desert, was arrested for possession of narcotics and paraphernalia. Fisher was booked into the Indio Jail. 11:11 P.M. -- Officers conducted a pedestrian check on Calle Sinaloa and Avenida Herrera. Thomas Lanning, age 21 of Indio, was arrested for possession of methadone and marijuana. Lanning was booked into the Indio Jail. 11:25 P.M. -- Officers arrested Robert Perez, 21 years -old from La Quinta, for a misdemeanor firearm warrant at Avenue 48 and Callen Bay. Perez was booked into the Indio Jail. • Saturday. September 4, 2010 12:26 A.M. -- La Quinta SET officers observed a brush fire in the area of Avenida Montezuma x Calle Chillon. CDF responded and extinguished the fire. Officers immediately searched the area, however, they did not locate any suspects, witnesses, or evidence. 3:12 .PM. -- Officers conducted a traffic stop at Avenida Diaz and Calle Durango. Marco Munoz, age 22 of Indio, was arrested for a misdemeanor DUI warrant. He was booked into the Indio Jail. 5:48 P.M. -- Officers responded to a golf cart related traffic collision inside Santa Rosa Cove Community. The driver, Kenneth Cerventes, 46 years of Chino, was arrested for DUI. His wife, and passenger, was extremely intoxicated and AMR transported her to Desert Hospital Sunday, September 5, 2010 12:30 A.M. -- Officers responded to an assault with a deadly weapon call in the 80500 block of Via Talavera. Ken Fogarty, 54 years -old from La Quinta, had an argument with his brother and during the argument, struck the victim in the head with a golf club. Fogarty was arrested and booked into the Indio Jail for assault with a deadly weapon. Monday. September 6, 2010 1:30 A.M. — Officers conducted a pedestrian check in the 78100 block of Calle Tampico. Adrian Flores, 27 years -old of Indio, was arrested for a misdemeanor warrant for spousal battery. Flores was transported and booked into the Indio Jail. 6:40 P.M. — Officers responded to a report of a vehicle burglary in the 79700 block of Parkway Esplanade. • Upon arrival, officers observed the suspect vehicle driving through the complex at a high rate of speed. The suspect drove into an empty field in the area of Jefferson and Avenue 42 and fled on foot. A search of the 749 area was conducted but the suspect wasn't located. The vehicle had been reported stolen out of Cathedral • City. 8:46 P.M. — While on patrol, officers observed two males running out of the Ralph's grocery store with several cases of beer. The suspects entered a vehicle and were attempting to leave when officers took them into custody. Arrested for commercial burglary was Blaize Bowdle, 18 years of La Quinta, Jakob Renken, 18 years of Oceanside, and David Hampton 18 years of La Quinta. Tuesday, September 7, 2010 6:50 P.M. -- Special Enforcement Team officers arrested Mike Lachman, age 41 of La Quinta, in the 78500 block of Sanita Dr. for felony theft and misdemeanor "Under the Influence" warrants. Lachman was booked into Indio Jail. Wednesday, September 8, 2010 8:44 A.M. -- School Resource Officers responded to a suspicious item located on the baseball field at La Quinta High School. The Sheriff's Hazardous Device Team responded and determined the device was non -hazardous. School activity and traffic on Blackhawk Way were not affected by the incident. Thursday. September 9, 2010 1:00 A.M. -- Officers arrested Marisol Garcia, 37 years -old from La Quinta, for misdemeanor domestic battery in the 53000 block of Eisenhower Drive. Garcia was booked into the Indio Jail. 10:45 P.M. -- Officers arrested Shane Golston, 26 years -old from Indio, for commercial burglary at Stater Brothers market, Highway 11 I and Washington Street in La Quinta. Golston was booked into the Indio • Jail. Friday, September 10, 2010 • 9:40 A.M. -- Officers responded to the 79900 block of Castille Drive regarding a report of domestic violence. Eric Sherman, age 37, was arrested for domestic violence and was booked into the Indio Jail. 8:40 P.M. -- Officers responded to the 79300 block of Highway 111 regarding a shoplifter in custody. Vu Nguyen, 40 years of Santa Ana, was cited and released at JFK due to a pre-existing medical condition. Saturday. September 11, 2010 3:25 A.M. -- Officers arrested Joe Hernandez, 18 years -old from Cathedral City, for public intoxication in the 51300 block of Avenida Herrera. 4:00 A.M. — Officers arrested two juveniles, ages 17 and 16, both from Cathedral City, for misdemeanor vandalism in the 51200 block of Avenida Herrera. Both juveniles were released to their parents and charges will be filed out of custody. 8:40 A.M. -- Officers responded to Wolf Waters Apartments, Dune Palms X Ave. 48 regarding two vehicle burglaries. Officers were able to locate evidence at the scene. 7:49 P.M. -- Officers responded to the La Quinta Skate Park on Blackhawk Way regarding a report of a fight in progress. Officers detained two adult males and located three victims. Two of the victims were juveniles and one was an adult. Follow-up investigation and interviews of witnesses and participants resulted in the arrest of Adrian Ocho, 37 years of Coachella, for battery and violation of parole. 750 8:32 P.M. -- Special Enforcement Team officers conducted a pedestrian check at La Quinta Park, • Blackhawk Drive and Adams Street. David Lopez, 41 years -old of Indio, was arrested for being under the influence of a controlled substance and booked into the Indio Jail. 9:46 P.M. -- Officers responded to the 79200 block of Hwy I I I in reference to a shoplifter in custody. Investigation revealed Ashley Moreno, age 22 of Indio, entered the store with the intention of stealing makeup for the purpose of reselling it. Moreno was arrested for burglary and booked into the Indio Jail. Sunday, September 12, 2010 7:00 A.M. -- Officers conducted a traffic stop at the intersection of Madison Street and Avenue 52. Gerrardo Vazquez, age 30 of Indio, was arrested for an outstanding warrant for resisting arrest. 5:57 P.M. -- Officers responded to the area of Desert Stream Drive and Dune Palms Rd. in reference to a report of suspicious activity. Officers contacted two male juveniles inside a gated Coachella Valley Water District water well area. The juveniles had set several small fires inside the gated area. The juveniles were detained and Investigator Conaway assumed the investigation. A CDF Arson Investigator also responded to the location. 10:47 P.M. -- Officers responded to a report of a domestic disturbance in the 77400 block of Calle Arroba. Steven Richardson, age 56 of La Quinta, was arrested for misdemeanor spousal abuse and booked into the Indio Jail. Tuesday, September 14, 2010 5:00 PM -- Officers responded to a report of a traffic collision at Calle Nogales and Avenida Mendoza. A male juvenile, riding his bicycle, failed to stop for the stop sign at Calle Nogales and collided with an • approaching vehicle. The juvenile was not wearing a helmet and suffered minor injuries. 9:30 PM -- Officers conducted a traffic stop on Fred Waring Dr. and Washington St. and arrested Jorge Santillan, age 22 of Indio, for a felony warrant. Samillan was booked into the Indio Jail. Wednesday. September 15. 2010 3:00 PM -- Officers responded to the 79900 block of Highway I I I regarding an embezzlement investigation. Eric Otton, 44 years of Indio, was arrested and booked in the Indio Jail. 6:22 PM -- Special Enforcement Team officers arrested Charlie Wong, age 38 of Indio, following a traffic stop at Hwy I I 1 and Adams St. Wong was arrested for possession of drug paraphernalia, driving under the influence of a stimulant, and felony child endangerment. Wong was booked into the Indio Jail. 11:13 PM -- Officers responded to the 43100 block of Palm Royal regarding an unattended death. An adult male was found deceased in his room.. No signs of a forced entry or foul play were observed at the location. The male suffered from chronic medical issues. Thursday. September 16, 2010 11:50 AM -- Officers responded to a domestic disturbance in the 53100 block of Avenida Rubio. The victim fled the residence and the suspect, Darren Wallace McCabe, 42 yrs of La Quinta, remained inside with the couple's small child. After two hours of negotiations the suspect exited and was arrested without incident. McCabe was booked on charges of assault with a deadly weapon. Friday, September 17, 2010 • 7:55 AM -- Officers responded to a report of a suspicious vehicle in the wash area of Avenida Montezuma and Calle Morales. A tan golf cart was found abandoned and overturned in the Coachella Valley Water 751 District flood control channel. The golf cart was later reported stolen and was returned to the victim. • 8:15 PM — Special Enforcement Team officers conducted a traffic stop on Adams St. north of Ave. 48. Scott Santiago Sanchez, age 22 of La Quinta, was arrested for transportation and possession of marijuana Sanchez was booked into the Indio Jail. Saturday. September 18, 2010 2:30 AM -- Officers arrested Ester Castro, 21 years -old from La Quinta, for misdemeanor domestic battery in the 77700 block of Calle Sonora. Castro was booked into the Indio Jail. 7:25 AM — School Resource Officers conducted a vehicle check at Calle Colima and Avenida Ramirez and arrested Mitchell Ryan Ellerbrock, 21 years old from La Quinta, for public intoxication. Ellerbrock was booked at the Indio Jail. 10:22 AM -- Officers responded to a report of a disoriented person in the 55900 block of PGA Blvd. Kathryn Frey, 58 years old from Rancho Mirage, was arrested for public intoxication. Due to preexisting medical issues, Frey was cite -released at JFK Hospital. 3:52 PM -- Officers responded to the 78700 block of Highway 111 regarding a report of a theft. Officers located the suspect on Washington St. at Seeley. Samuel Galvan Garcia, 43 of La Quinta, was arrested and booked for commercial burglary. 4:41 PM -- Special Enforcement Team officers conducted a traffic stop on Washington St. and Miles Ave. Leticia Martinez, age 39 of Indio, was arrested for a felony theft warrant and booked into the Indio Jail. 8:51 PM -- Special Enforcement Team officers conducted a pedestrian check on Calle Ensenada and Ave . Carranza. Thomas Lanning, age 21 of Bermuda Dunes, was arrested for a misdemeanor domestic violence warrant and booked into the Indio Jail. Sunday. September 19. 2010 2:40 AM -- Officers arrested Symone Harmon, 19 years -old from Indio, for public intoxication in the 51800 block of Avenida Rubio. Harmon was booked into the Indio Jail. 6:21 AM -- Officers responded to an unattended death in the 78600 block of Maracas Ct, An adult male was found lying unresponsive on the bathroom floor. Investigators and the Coroner responded to investigate the cause of death. Monday, September 20, 2010 4:20 PM -- Officers responded to a report of a robbery at the Home Depot. Loss Prevention personnel observed an adult male conceal property in his pants and walk out of the store. When they attempted to detain the suspect he pushed the Loss Prevention officer away and continued to a vehicle. The Loss Prevention officer was able to take photographs of the vehicle and license plate. A check was done of the residence but no vehicle or suspect was located. 8:25 PM -- Officers were on a traffic stop reference a vehicle running over a fire hose at Ramirez and Montezuma. Officers were flagged down by a passerby who stated he saw the same vehicle leaving the location of a fire the previous night. The driver was identified during the traffic stop and investigation is continuing. Tuesday. September 21, 2010 • 2:00 PM -- Officers responded to the 78900 block of Highway I I I regarding a hit and run collision. Per a witness, the suspect collided with a vehicle in the parking lot and fled into a nearby business. Randy Jay, 75?_ age 60 of La Quinta, was arrested for DUI. Officers were unable to locate the second vehicle. Apparently • the owner had left before officers arrived and did not notice the damage before leaving. Wednesday, September 22, 2010 1:00 pm -- Special Enforcement Team officers served a property related search warrant in the 49600 block of Minelli Street, Indio. The investigation involved a theft from a business located in La Quinta. Tod Gibson, age 27 of Indio, was contacted and admitted to the theft. Charges will be filed out of custody. 9:12 PM -- Officers responded to the 45400 block of Sunbrook regarding a report of a domestic battery. The victim said her boyfriend had assaulted her earlier. Douglas Kinley, 18 years of La Quinta, was booked for felony domestic violence. Thursday, September 23, 2010 7:56 AM -- Officers responded to the 54100 block of Southern Hills regarding an open door. After further investigation, it was determined to have been a residential burglary. The homeowner resides in Oregon and was unable to provide any information on missing property. Friday, September 24, 2010 7:19 AM -- Officers responded to the 78700 block of Maracas Ct, regarding a domestic battery. Lisa Spencer, age 50 of La Quinta, was arrested and booked into Indio Jail for spousal battery and being under the influence of a controlled substance. 12:30 PM — Special Enforcement Team officers served a property related search warrant in the 13500 block of Caliente Drive, Desert Hot Springs. The investigation involved a theft from a La Quinta business. • The suspect was not at the location at the time the search warrant was served and no stolen property was located. 10:00 PM -- Officers responded to the 47700 block of Dune Palms Road in reference to a domestic disturbance. Jerome Black, age 25 of La Quinta, fled the scene in his vehicle prior to the officers arrival. Black was observed by officers as he was driving recklessly on Hwy 111. Officers conducted a traffic stop on Hwy 111 and Jefferson Street. Officers found Black's young child unharmed but unsecured in the back seat of the vehicle. Black was arrested for child endangerment and booked into the Indio Jail. 11:00 PM -- Officers arrested Andres Montemayor, 43 years -old from La Quinta, for public intoxication following a pedestrian check at Desert Club Drive and Avenida La Fonda. Montemayor was booked into the Indio Jail. Saturday. September 25. 2010 4:47 AM -- Officers arrested Matt Trujillo, 24 years -old from La Quinta, for public intoxication at Avenida Cortez and Calle Colima. Trujillo was booked into the Indio Jail. 7:30 AM -- Officers conducted a vehicle stop at the intersection of Jefferson Street and Highway 111. Jaime Moreno, 32 of Indio, was arrested for possession of methamphetamine. 9:45 PM -- Officers responded to a report of a man down in the 78800 block of Montezuma Fred Bambusch, 46 years of Bermuda Dunes, was arrested for public intoxication. The suspect was transported to JFK hospital, due a pre-existing medical condition, prior to booking. The suspect was released at JFK due to his medical condition and charges were filed out of custody. 9:58 PM -- Special Enforcement Team officers investigated reports of vandalism in the 77800 block of • Calle Montezuma and in the 51200 block of Eisenhower Dr. An unknown suspect spray painted graffiti on buildings at both locations. 753 • Sunday, September 26, 2010 9:27 AM -- Officers responded to a minor injury traffic collision at the intersection of Washington Street and Avenue 52. Isaac Nicholson, 19 years old of La Quinta, caused the collision and was arrested for driving under the influence of a controlled substance. The victim was transported to the hospital with a complaint of pain. 10:26 AM -- Officers responded to the 51000 block of Avenida Ramirez regarding vandalism in the area. Two vehicles and a wall had been spray painted with graffiti. Monday, September 27, 2010 2:26 PM -- Officers conducted a traffic stop at Coachella Dr and Eisenhower Dr. Moises Magana, 44 years of La Quinta, was arrested for a driving under the influence warrant and a resisting arrest warrant. 2:30 PM — Officers served a search warrant in the 74100 block of Candlewood Drive in Palm Desert. Officers arrested Ashley Archuleta for a commercial burglary that had occurred at the Target Store in LaQuinta. Most of the stolen property was recovered. Casey Bullock was also at the location and was arrested for a no bail narcotic warrant out of Fresno County. Both suspects were booked at the Indio Jail. 4:30 PM — Officers responded to a report of a theft in the 52000 block of Ave Mendoza. The victim reported that David Wasson, 26 years of La Quinta, had stolen jewelry when he spent the night at the residence. Wasson was located in the 78700 block ofNaranja and confessed to the theft. He also directed officers to the location of the stolen property. Wasson was arrested for grand theft and booked at the jail. • Tuesday, September 28, 2010 8:00 PM -- Special Enforcement Team officers conducted an occupied vehicle check at Wolf Waters Place, Ave 48 and Dune Palms Rd. Arrested was Victor Bautista, 22 years of Mecca, and Juan Sotelo, 27 years of La Quinta, for possession of cocaine. Officers were given consent to search the vehicle and located a large amount of cocaine. Bautista and Sotelo were booked into the Indio Jail on charges of possession for sales of cocaine and methamphetamine. 9:30 PM — Officers were dispatched to a report of a sexual assault that occurred over the weekend in the 78800 block of Via Carmel. The incident was reported by medical staff at Saint Bernadine Hospital, San Bernardino. Officers made contact with the victim and she was somewhat cooperative. Investigations was notified and assumed the investigation. Wednesday, September 29, 2010 11:40 PM — Officers responded to Eisenhower Medical Center regarding a report of child abuse that occurred in the 50600 block of Eisenhower Drive. Investigators were told that the child's father had possibly assaulted her. The mother has custody of the children and will be staying at a safe house. An Emergency Protective Order and kick -out order were obtained in behalf of the mother and child. Officers responded to the father's residence but he was not home. Investigation of the incident is ongoing. Thursday, September 30, 2010 12:32 AM — Special Enforcement Team officers conducted a traffic stop at Washington St. and Fred Waring. Faron Young, age 54 of La Quinta, was arrested for DUI. Officers booked Young into the Indio Jail for public intoxication. • 3:00 AM -- Officers arrested James Edward Hatton, 37 years -old from La Quinta, for three felony burglary and narcotics arrest warrants in the 44000 block of Ocotillo Drive. Hatton was booked into the Indio Jail. 754 . 6:20 PM — Officers responded to the 78900 block of Highway I I I regarding a theft in progress. Special Enforcement Team officers conducted a traffic stop on the suspects in the store parking lot. Samantha Perales, 23 years of Cathedral City, was arrested and booked for commercial burglary. Eduardo Vasquez, 24 years of Lancaster, was arrested and booked for commercial burglary. • • ..... 7 5 5 0 101 Deputy William Fiebig CITY OF LA QUINTA Business District Deputy Report September 2010 SUMMARY OF ACTIVITY Business Management Contacts 18 Investigations 30 Suspects Arrested / Charged 08 SIGNIFICANT ACTIVITY I investigated a credit card forgery at a local retail store. The suspects were using false / replicated credit cards embossed with legitimate credit card numbers from multiple victims throughout California. The suspects were identified and arrested. Suspects climbed a wall surrounding a local restaurant and stole television sets, computers, a credit card swipe machine, and other electronic devices. An attempt to locate suspects or Oinvestigative leads continues. 756 • A career criminal entered a local retail store, opened the packaging to a watch, placed the watch on his wrist, and walked out of the store without paying. This suspect has been identified by previous theft incidents in the area. Commercial burglary charges have been filed. An employee at a local restaurant stole another employee's cell phone at the place of business. The suspect admitted to the theft and never returned to work. Attempts to locate the suspect at his last known address were unsuccessful. Criminal charges have been filed and a warrant has been issued for the suspect's arrest. Suspects entered a local hotel and used stolen credit cards to pay for hotel rooms, spa treatments, food and beverages. The suspects used stolen identities. This investigation is continuing pending the true identity of the suspects. A local employee has been victimized by someone who was stalking and harassing her. The suspect was charged for these crimes. Additional charges are pending because the suspect sent numerous letters to the victim at her place of employment in violation of a court stay -away order. A suspect entered a local retail store and used a tool to override a security sensor on a laptop computer. The suspect was identified by witnesses. An arrest warrant was issued for the suspect who resides out of state. The suspect was arrested in Nevada and charged with additional crimes in Nevada. The suspect will then be extradited to California for his crime in La Quinta. • A suspect has been passing counterfeit $100 bills at businesses in La Quinta, Rancho Mirage, and Palm Desert. The suspect has been identified and a joint investigation is in progress. A search warrant is pending for the suspect's residence. Criminal charges are also being filed on the suspect who is a career criminal. A suspect entered a local retail store and forcibly removed colognes and Men's accessories from the packaging. The suspect then concealed the merchandise on his person and ran out of the store. The suspect has been identified and criminal charges have been filed. A suspect stole items from a local retailer. He then ran into the bathroom of a local restaurant to hide. The suspect exited the bathroom with the stolen merchandise. The suspect was also arrested for possession of dangerous narcotics (Methamphetamines). A suspect forged and cashed a check at a local bank. The suspect was identified and the victim desires prosecution. The suspect admitted to this check forgery. The suspect is in custody at a federal prison out-of-state on unrelated fraud charges. Additional criminal charges have been filed regarding this incident against the suspect. A local La Quinta businesswoman was overcharged on her credit card for food at a Palm Desert restaurant. The victim reported this incident and investigation revealed that the restaurant employee was overcharging credit cards and pocketing the difference in cash for personal use. The employee has been terminated. Criminal charges are being filed. 157 • A suspect entered a local retail store and forcibly removed merchandise from the sales floor, concealed the merchandise on his person, and ran out of the store. The suspect was identified. A search warrant was issued to search the suspect's residence for the stolen property. Even though the stolen property was not located, the suspect admitted to the theft. Criminal charges have been filed. A local bank was vandalized by someone who smashed a large glass window to the business. No suspects have been identified but this vandalism incident was documented. A local business was spray painted with graffiti. No suspects have been identified but this vandalism/defacing incident was documented. A local auto dealership had vehicle accessories stolen from a vehicle on the dealership lot. The items were located on 'Craigslist' but could not be identified as the same stolen property. This investigation uncovered unlawful business practices from auto stores in Coachella who were obtaining stolen property and re -selling the items with no bill of sale. Investigation continues and this case will also be referred to the Better Business Bureau. An employee at a local hotel embezzled money and services from the hotel for friends and family members. This employee also built a customer credit card profile in the name of one of her family members using a credit card known to have insufficient funds. Criminal charges have been filed. • A search warrant was obtained and served for a suspect, a career criminal, who was identified for stealing electronic merchandise from a local retail store. Although the property was not located inside the suspect's residence, he admitted to committing this theft. Criminal charges have been filed. BUSINESS/COMMUNITY EVENTS I am working in conjunction with local retailers to have additional officers/deputies on the La Quinta Hwy 111 business corridor and Main Street La Quinta during the holiday season. This effort is to reduce thefts and other crimes, and promote a safe environment for holiday shoppers. I attended a "Ribbon Cutting Ceremony' at a local business on Hwy 111. 1 had a chance to talk with elected officials, and other prominent city employees. I am developing a local retail Loss Prevention seminar to discuss organized retail crime trends with retail loss prevention agents. This seminar will enable all businesses in La Quinta to share intelligence on crime trends and suspects from their respective stores. BUSINESS COMMUNITY SPECIAL PROJECTS I have proposed and submitted four crime prevention enforcement programs along the Hwy 111 • business corridor and Main Street La Quinta during the Holiday Season. These programs will be implemented in the near future. 758 E • • 759 Deputy Prezell Burgie Deputy Christian Bloomquist Deputy Jason Chancellor CITY OF LA QUINTA Special Enforcement Team September 2010 S.E.T. TEAM Supervising Sgt. Mark Hoyt Summa of Activity Deputy Joshua Reinbolz Deputy Johnathan Lun Deputy Jesus Borrego Type of Activity # of Incidents 1 5 Type of Activit lWeapons Recovered # of Incidents 0 Programs Vehicle Checks/Stops 84 Probation/Parole Searches 1 16 Pedestrian Checks 48 Arrest Warrants Served 11 Follow-ups 41 Arrests/Filing -Felon 18 Citations Issued 12 Arrests/Filings - Misd. 1 7 SIGNIFICANT ACTIVITY Members of La Quinta SET worked in partnership with the Inland Regional Apprehension Team (IRAT) to serve an arrest warrant for a member of the Los Angeles criminal street gang "Pueblo Bishop Bloods". The suspect fled to La Quinta from Los Angeles in effort to avoid arrest during the service of a federal RICO warrant, which several violent gang members were arrested in Los Angeles for various gang, drug, and weapons violations. Members of La Quints SET, FBI, Gang Task Force, and IRAT responded to the suspects location within the La Quinta Cove. Officers surrounded the residence and persuaded the the suspect to exit the house without incident. He was taken into custody and booked into the Indio Jail. La Quinta SET officers are working in cooperation with the District Attorney's Office, Juvenile Probation Department, and members of the YAT (Youth Accountability Team) in order to effectively and aggressive! • combat the graffiti and tagging crew issues within the city of La Quinta. SET officers and members of YA' are working together to develop programs to educate youths and their parents about the repercussions of graffiti and vandalism. 760 Officers from the La Quinta SET served a property related search warrant in the city of Indio. The warrant • stemmed from a commercial burglary at Target in the city of La Quinta. During the service of the search warrant the suspect was located at the residence. An interview was conducted with the suspect who admitted to the theft of the merchandise from Target. Charged are being filed with the DA Officer regardin the commercial burglary. • Members of La Quinta SET contacted two subjects in a vehicle within the Wolf Waters Apartment comple During the contact, officers searched the subject's vehicle and located 1/4 pound of cocaine hidden within the suspect's vehicle. La Quinta SET worked in partnership with the Special Investigative Bureau for the Riverside County Sheriffs Department and authored a narcotics related search warrant for an apartment within the Wolf Waters complex. Officers served the search warrant and located and additional 20 grams of cocaine, 1/2 pound of methamphetamine, digital scales, and several small baggies for packaging. The two suspects were arrested for narcotic sales and booked into the Indio Jail. La Quinta SET officers are conducting regular patrol in and near the La Quinta Park located on Adams St. and Blackhawk Way. Several complaints of juveniles fighting, drinking alcohol, and riding bicycles in the skate park have been made. During the month of September, several citation have been issued to juveniles drinking in and near the community park and riding bicycles in the skate park. During the time La Quinta SET patrolled the park no fights or altercations have occurred. Members of La Quinta SET have contacted several subjects within the city of La Quinta which have resulted in numerous arrests for narcotic violations, thefts, and outstanding warrants. La Quinta SET will continue their pro -active and community oriented policing efforts throughout the city which will result in more arrests of drug dealers, thieves, and career criminals in order to improve the quality of life for the residents of La Quinta. This continued hard work by La Quinta SET has kept the crime rate in La Quinta very low compared to other surrounding cities in the Coachella Valley. 761 NJ CITY OF LA QUINTA Traffic Services Team Report September 2010 Traffic Services Team Dep. Frederick Dep. Heffley Dep. Wiggs Cpl. Covington Sgt. Walton QC.S.O. Delaney Dep. Reynolds SIGNIFICANT ACTIVITY Overall public roadway collision activity has dropped 26% when compared with the same time frame in 2009. When all collision activity is counted, the visitors and residents throughout our city are enjoying a 25.34% collision rate reduction. Alcohol related collision activity has decreased by 1% during September 2010, How- ever, alsohol related collision rates have remained the same for the year when com- pared to last year. Public roadway collision activity occurs during weekdays, with Thursday accounting for 40% of the total activity. Traffic collisions occur most often between the daytime hours of 7:00 a.m. through 1:00 p.m. Vehicles traveling at unsafe speeds for the roadway design and unforeseeable hazards remains the primary reason collisions occur within the city of La Quinta. As a result, La Quinta Traffic Services focus their attention toward education and en- forcement of excessive speed and unsafe turning movements. Additionally, 41 %of all collisions result from unsafe speed and right-of-way violations during turning movements. At this time the citizens of La Quinta have experienced a 16% decrease in traffic related injuries or deaths on La Quinta roads. O In keeping with all developing trends, La Quinta Traffic Services constantly shifts its focus to address the leading causes of collisions within the city boundaries. 762 City of La Quinta La Quinta Police Department Monthly Traffic Collisions Report • September 2010 Current Month New YTD Last YTD % Change Total T/C - Public Highway 10 185 250 -26.00% Fatal Collisions 0 1 0 Number Killed 0 2 0 Injury Collisions 1 42 50 -16.00% Number Injured 2 57 57 0.00% Property Damage 9 142 200 -29.00% Type of Collision Hit & Run 2 28 46 -39.13% Private Property 2 36 46 -21.74% Bicycle Collisions 0 6 14 -57.14% Number Injured - Bicycle Collisions 0 5 9 -44.44% Vehicle vs. Pedestrian 0 0 8 -100.00% Alcohol Involved 0 21 21 0.00% '4 By 2Taken 0 Patrol 8 163 250 -34.80% Target Team 1 9 3 200.00% Traffic 1 50 49 2.04% DUTY UNKNOWN 1 1 1 0.00% 0 0 0 0 0 100.00% SRO 0 0 5 100.00% TOTAL REPORTS 12 221 296 -25.34% Counter Reports DUI Arrests Investigations Assigned Last YTD This YTD Closed Open Hit and Run Primary Collision Factors Number % Total Unsafe Speed 3 25.00% Unsafe Lane Change 2 16.67% her Improper Driving 2 16.67% mffrong Side of Road 1 8.33% Traffic Signals and Signs 1 8.33% Other Hazardous Movement 1 8.33% Improper Turning 1 8.33% 7 6 Auto R/W Violation 1 8.33% City of La Quinta La Quinta Police Department • • • Monthly Traffic Collision Statistics Month: September Year: 2010 Primary Collision Factor: Excessive Speed Secondary Collision Factor: Failure to Yield Tertiary Collision Factor: Unsafe Turning Day of Week When Majority Occurs: Thursday Time of Day When Majority Occurs: 08:00 to 11:59. 20:00 to 23:59 Top 3 Locations Where Majority Occur: Rank Location Collisions 1 Ave 48 / Washington St (3) 1 2 Ave 50 / Washington St 1 3 Avenida Rubio / Calle Chihuahua 1 3 Avenue 50 / Madison St 1 3 Blackhawk Way / Dune Palms Rd 1 3 Blackhawk Way / Dune Palms Road 1 3 Camino San Juan / Monroe St 1 3 Dune Palms Rd / Hwy 111 1 3 Lake Laquinta Dr Washington St 1 3 Miles Av / Washington St (E) 1 3 Via Savona / Village Club or 1 764 p O O O O O O O O O O C O O O O O O O C O O O O O in iin in �n in in in �n in �n in in �n ii� in �n �n in in v� ii� in in yin N ^ O O N ^ 0 0 ^ O O O O N ^ ^ O N O 0 0 0 o ^ 0 0' A O O O O O O O O ^ O ^ ^ O O ^ O O O O O O O O O O I N O O O O O O O O O O ^ O O O ^ O O O O O O O O O O • ^ o 0 0 0 0 0 0^ o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ^ O O O O ^ O O O O o O O O O O O O O O O O O O O O N O O O ^ O O O O O O O O O O O O O O O O O O ^ O O J ^ O O ^ O O O O O O O O N O ^ O N O O O O O O O O l ^ O O O O O O O O O O O O O ^ O O O O O O O O O O O N O O O O O O O O — O O ^ O O O O O O O O O O O O O • s ^j .O. ^ n rt a m A rt a e d a m c. 0 0 m I� w 0 N O O 765 L� Officer Rebecca Smith La Quinta High School CITY OF LA QUINTA School Resource Officer Report September 2010 Summary of Activitv Type of Activity Number of Incidents Criminal Reports 17 Arrests 10 Home Visits 2 City Park checks 6 Traffic / Parking Citations 6 Vehicle Checks 4 Pedestrian Checks 44 County Citations 10 Public Assist 8 DA Filings 1 Y.A.T. Referral 7 Business Checks 2 SIGNIFICANT ACTIVITY I responded to investigate a report of a theft at Summit High School. The day before, School Resource Officer Trueblood assisted with a large public disturbance at the front of the school. While he was involved in the incident an unknown suspect had stolen his I • Phone. Investigation and review of the school's security surveillance video revealed that a 15 year old female student had stolen the phone. Further investigation confirmed that 766 11 0 the student had given the phone to another 17 year old female student. The second student took the phone to her boyfriend's house where she removed Officer Trueblood's SIM card and replaced it with her old card so that she could use the stolen phone. I obtained consent to search the residence of the second student and I located the stolen phone. The 15 year old student was charged with grand theft. It was learned that she had just recently been released from formal probation. The 17 year old student was charged with possession of stolen property. The phone was returned to its rightful owner. During the month of September there have been a number of problems at La Quinta Park. These problems have occurred before school and right after school. Issues have included verbal disputes, physical altercations, narcotics use, narcotic sales, and a variety of other issues. I have enlisted the assistance of other school resource officers S.E.T. officers and Officer Hughes (Narcotics Task Force Officer for La Quinta) and his team to assist in dealing with situation. We have arrested numerous people and issued over twenty citations for a variety of violations. The problems appear to be diminishing. 767 El 11 CITY OF LA QUINTA School Resource Officer September 2010 Officer D. Alexander La Quinta Middle School Franklin Elementary School Truman Elementary School Adams Elementary School Summa of ctivity Type of Activity Number of Incidents Re orts 8 Arrests 5 Business Check 1 District Attorne Filin s 7 City Park Area Checks 6 Y.A.T. Referrals 13 Home Visits 1 Follow-up Investigations 1 Vehicle Checks 2 Public Assist 2 Pedestrian Checks 8 Traffic Citations / Traffic Stops 3 SIGNIFICANT ACTIVITY I responded to Adams Elementary School in regards to a missing child. The Student was later located walking home and was returned to his parents. It was determined during the investigation that the student slipped out of the front doors of the school while office staff was busy with other parents and student within the office. I responded to the area of Montezuma and Avenida Velasco regarding a found child. During the course of the investigation it was determined the child did not know how he was to get home after school. The child began to walk home and became lost. A citizen located the child and advised the police. The child was returned to Franklin Elementary were his parent were waiting for him. 1 responded to a missing child. The parents notified police that their child did not come home from school. The child was to be picked up by the baby sifter at the bus stop, however due to a 768 • miscommunication the baby sitter did not respond to the bus stop. The bus driver did not allow the child off the bus and returned the child to Franklin Elementary School. The school staff was in the process of notifying the parents by phone when 1 arrived. The child was later picked up by the parents. I arrested two female juveniles for theft from the La Quinta Middle School Library, a male juvenile for theft from the La Quinta Middle School Cafeteria, and I arrested two additional female juveniles for a second theft from the La Quinta Middle School Cafeteria. • During the first month of school and the increased volume of traffic, I have directed traffic on Park Avenue before and after school. The traffic has been a continuous problem for parents picking up students and staff attempting to leave the school site. Park Avenue, north of Avenue 50 is the entrance to La Quinta Middle School, Harry Truman Elementary School, the Boys and Girls Club, YMCA and the La Quinta Sports Complex. Park Avenue was not designed to handle the increased amount of traffic that is currently traveling on this road during the school year. I have contacted the Indio Station Traffic Team concerning the traffic issues. Traffic Officer Wiggs is currently working on a plan to alleviate the traffic issues. -769 11 0 CITY OF LA QUINTA School Resource Officer Report September 2010 Officer C. Trueblood Summit High School Paige Middle School Horizon School Summary of Activitv Type of Activi Number of Incidents Re orts 19 Arrests 18 Home Visits 5 Pedestrian Checks 19 Vehicle Check 2 City Park Area Checks 10 Traffic Citations 7 City Municipal Code Citations 3 Business Checks 5 Follow-up Investigations 5 Public Assists 3 SIGNIFICANT ACTIVITY On the first day of school I responded to Summit High School reference a disturbance. A large group of students and one adult were engaged in a verbal altercation and began challenging each other to a fight. As a result of the fight the adult and three juveniles were detained. Charges were filed against all parties involved. During the altercation my cellular phone was stolen by two female students. Both students were identified and arrested the following day. I identified six members of a juvenile tagging crew that are 7ch and 8th grade students at Colonel Mitchell Paige Middle School. The juveniles were not in possession of any graffiti tools and I was unable to link them to any current crimes within the city of La Quinta. The juveniles were cooperative and are providing information about other tagging crews that are responsible for numerous instances of graffiti within the city of La Quinta. This information was passed onto the Gang Task Force. I will continue to gather information for eventual identification and prosecution. 770 . I investigated an incident where a 7t' grade female student sent a sexually suggestive photo of herself to her boyfriend. The boyfriend then began transmitting the photo to other juveniles at the school. Five juveniles have been identified during the investigation. The picture was deleted and the incident was forwarded to investigations for review. No charges are pending at this time. School Resource Officers Smith, Alexander and I responded to the La Quinta Park in reference to a report of a fight in progress. We located approximately 150-200 juveniles in the area. A short time later we responded to Wakefield Circle where two female juveniles, who had been assaulted at the park, were with their parents. One of the female juveniles required medical attention for injuries sustained during the altercation and was transported to Desert Regional Medical Center for treatment. Charges were filed on the suspect that assaulted the two female students and she was booked into Juvenile Hall. Due to criminal suspects being in the area, Palm Desert Police requested that Colonel Mitchell Paige, Summit High School, The Learning Tree and Tot Stop campuses be locked down as a precaution while they searched for the suspects. The lockdown occurred without incident and the campuses were reopened after approximately forty-five minutes. No problems were reported at any La Quinta schools. L CJ 771 N CITY OF LA QUINTA Community Service Officer Report September 2010 C.S.O. Artesia Diaz C.S.O. Melinda Verdugo C.S.O. Bridget Delaney (Traffic Services Officer) C.S.O. Lisa Land Summary of Activity Type of Activity Number of Incidents Bur lary Investigations 3 Grand Theft Reports 1 PettyTheft Reports 1 Vandalism/Malicious Mischief Reports 6 Traffic Collision Response 23 Vehicle Code or Parking Citations 46 Abandoned Vehicles TaggedANarning 7 Towed Vehicles 2 Lost or Found Property Reports 1 Stolen Vehicle Report 1 Custodial / Non -Custodial Transport 11 Miscellaneous Calls 93 77? 10 N Danese Maldonado Volunteer Coordinator CITY OF LA QUINTA Citizens On Patrol Community Policing Office Monthly Volunteer Report September 2010 Summary of Activity Communi Policjnq Office Number Citizens On Patrol Number Monthly Volunteer Hours 163 ITraffic Control / Collision 1 Hours Y.T.D. 1,472 Business Checks 107 Hours 4/03 to Present 19,237 Traininq Hours 8 CPO Monthly Visits 102 Courtesy 0 CPO Y.T.D. Visits 892 -Notifications Miscellaneous 1 CPO Visits 4/03 to Present 16,782 Neighborhood Patrol 43 Vacation Checks 91 Patrol Hours 116.5 Y.T.D. Patrol Hours 1,065 Hours 7/026 to Present 5,546 CA rate for value received for volunteers is $16.24 - 2010 totals to May = $16,264 savings. Total savings since 2003 = $379,431, CA rate for value received changed and is now $23.29 - 2010 totals since May = $18,391. Total savings since 2003 = $419,213. We currently have 11 active office volunteers with one in the application process. We have 7 Citizens on Patrol volunteers with two additional volunteers in training. Volunteers have assisted the La Quinta Police Department with a recent DUI Checkpoint as well as participating in the City of La Quinta and Boys and Girls Club "Kid's Day" event held at Fritz Burns Park. OCitizens on Patrol volunteers are actively involved in the crime prevention and burglary suppression programs of the La Quinta Business District officer. 773 0 N —J CITY OF LA QUINTA Post 603 Explorer Report Sep-10 Officer Kevin Moore 503 members are in the process of conducting a complete inventory of equipment and ies as they prepare to relocate to the new Riverside County Sheriffs station that will be �d at 86625 Airport Blvd., Thermal. Officer J. C. Garcia and Investigator M. Diaz conducted two training sessions in which they introduced Post 503 Explorers to the principles of hostage negotiation. The first session was conducted in a classroom setting and was led by Officer Garcia. In the second session, Garcia and Diaz placed the Explorers in simulated hostage scenarios and allowed them to apply the principles of the classroom session. Officer Garcia and Investigator Diaz are both trained hostage negotiators for the Riverside County Sheriffs Office. Explorer members of Post 503 are aggressively preparing for the 2011 Explorer Competition which will be held in Chandler, AZ. Hostage negotiation is one of the competition events. e Explorer program offers law enforcement career education for young people 14 years of age ust have completed 8th grade.) to age 20. Explorer team members must maintain a minimum a "C" average in their studies in order to participate in the program. For additional information, or to apply for membership, call 760-863-8990 and ask for Officer Moore. 774 Department Report: LA Ul TA P,@LICL Served by the Riverside Cournr9 "uhedrs Departnertt Crime Statistics Summary August -- 2010 i Prepared for rl 775 • 11 4 9 10 11 12 13 CITY OF LA QUINTA Crime CRIME Com arison August -- August August YTD 2010 YTD 2009 2010 2009 AGGRAVATED ASSAULTS 5 8 32 42 BURGLARY 32 54 308 359 BURGLARY - VEHICLE 12 29 123 186 DOMESTIC VIOLENCE 19 15 133 120 HOMICIDE 0 0 1 1 NARCOTICS VIOLATIONS 22 19 168 175 ROBBERY 1 0 13 15 ROBBERY - CAR JACKING 0 0 0 0 SEX CRIME FELONY 4 4 30 43 SEX CRIME MISDEMEANOR 0 3 3 19 SIMPLE ASSAULTS 12 5 51 49 THEFT 39 81 465 548 VEHICLE THEFT 4 6 42 61 CITY OF LA QUINTA Average Response Time August 2010 TYPE OF CALL RESPONSE TIME (MINUTES) NUMBER OF INCIDENTS EMERGENCY 8.4 2 ROUTINE 8.12 1,144 Data from Riverside Co. Sheriffs Department Data Warehouse, Average Response Time Report. 776 • • Crime Distribution Table Au -10 % of Total Au -09 % of Total 1 AGGRAVATED ASSAULTS 5 3.33% 8 3.56% 2 BURGLARY 32 21.33% 54 24,00% 3 BURGLARY - VEHICLE 12 8.00% 29 12.89% 4 DOMESTIC VIOLENCE 19 12.67% 15 6.67% 5 HOMICIDE 0 0.00% 6 NARCOTICS VIOLATIONS 22 8.44% 7 ROBBERY 1 0.00% 8 ROBBERY - CAR JACKING 0 0.00% 9 SEX CRIME FELONY 4 Z26.00%81 1.78% 10 SEX CRIME MISDEMEANOR 0 1.33% 11 SIMPLE ASSAULTS 12 2.22% 12 THEFT 39 36.00% 13 VEHICLE THEFT 4 2.67% 6 2.67% Total 150 96.67% 225 96.00% CITY OF LA QUINTA August2010 Crime Distribution 45 40 32 35 30 25 20 12 12 10 ; '4 0 a a < aC) c <c o 0 oa YC 2 rc+'1 Om D >a n z� mm E5 a� C� a c'�y ZH -a0 �'.my Z 2zn rr m a --� m > m o a z a y 777 0 C� C Month to Month Crime Comparison - August 9081 80 70 August 2010 60 54 so ❑ August 2009 3 40 29 30 19 19 20 —1 8 5 10 100 10 00 0 —0 0 —22m a a m'A 3 3 ra m m m x >, -"- a a wm c� om ,_ml o a a 600 500 400 300 200 100 0 Year to Date Crime Comparison - August )46 4 59 30 - I86 5 12 13320 514 1 1 1315 0 0 30 319 32 o 9mo 1l YTD 2010 D YTD 2009 a„ I ?V • Month to Month Calls for Service Comparison August 2010 ® Aug-10 13 Aug-09 4,000 2,220 68 2,000 — 1,074 1,574 1,994 0 Total Non -Criminal Criminal Year to Date Calls for Service Comparison 25,000 y 22,053�.. 20.27 20,000 w^ ❑ YTD 2010 r 15,000 o YTD 2009 11,610 10,1 �10,0��3 10,000 ($ �4 5,000 0 Total Non -Criminal Criminal 779 Department Report City of La Chu i nta Fire Department Quarterly Report July 1 through September 30, 2010 • Presented by: Pete Blakemore Battalion Chief 780 RIVERSIDE COUNTY FIRE DEPARTMENT IN COOPERATION WITH THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION John R. Hawkins - Fire Chief 210 West San Jacinto Avenue — Perris. CA 92570 (951) 940-6900 — www.rvcfire.org October 7, 201 U PROUDLY SERVING THE UNINCORPORATED AREAS OF RIVERSIDE COUNTY AND THE CITIES OF: Honorable Mayor Adolph Members of the City Council BANNING City of La Quinta P.O. Box 1504 BEAUMONT La Quinta, CA 92253 CALIMESA Ref: Quarterly Report CANYON LAKE COACHELLA Please find the attached Fire Department Quarterly Report for the City of La Quinta for July 1, DESERT HOT SPRINGS 2010 through September 30, 2010. INDIAN WELLS Riverside County Fire Department units responded to a total of 673 calls for service within the INDIO City of La Quinta. These responses are broken down as follows: LAKE ELSINORE LA QUINTA • Medical Aids 494 MENIFEE • False Alarms 73 • Structure Fires 5 RENO VALLEY 7 • Vegetation Fires M DESERT • Rescues (accidents, entrapments) 26 PERRIS • Other Fires (vehicle, refuse, etc.) 19 RANCHO MIRAGE • Public Service Assists 34 (Non -emergency assistance) RUBIDOUX CSD • Fire Menace Standby 15 SAN JACINTO (Fuel spill, gas leak etc.) TEMECULA A review of this quarterly report will show an increase of approximately 12% from the same WILDOMAR reporting period of 2009. Below is a summary of various activities that occurred in the City during the third quarter of BOARD OF 2010 SUPERVISORS: BOB BUSTER • EMERGENCY OPERATIONS DISTRICT I • On August 26, 2010 La Quinta Firefighter Paramedics from Engine JOHN TAVAGLIONE DISTRICT 2 Companies 32 and 70 responded to a medical emergency in the Cove portion of the City. Fire personnel found a 70+ year old male in cardiac JEFF STONE DISTRICT 3 arrest. Fire paramedics initiated Advanced Life Support (ALS) and were able to revive the patient on scene. The patient was transported to JFK JOHN BENOIT DISTRICT 4 Hospital in Indio and at last report was expected to make a full recovery. MARION ASHLEY • Several small fires have occurred in the Cove area of the City. These fires • DISTRICT s range from single palm trees to small spots of native vegetation along the nature trails. Fire department investigators are working with La Quinta Police department on the cause and origin of these fires. Page 1 of 2 781 • PUBLIC EDUCATION • • July 21, 2010 La Quinta firefighters provided Fire Prevention education and drills to tenants and managers at Wolff -Waters Housing Complex • August 13, 2010 La Quinta firefighters provided an education program at the La Quinta Boys & Girls Club. Over 300 youths were provided educational materials and information. • August 25, 2010 La Quinta firefighters provided fire extinguisher training to the staff of Desert Sands Unified School District • September 11, 2010 Girl Scout Troop 78 toured Fire Station 93 as part of a 9-1-1 Tribute to Firefighters • September 25, 2010 La Quinta firefighters assisted Lowes in their annual Safety Fair. • Several informative interviews were provided to members of the La Quinta Cove Organization regarding the new fire station. • FIRE PREVENTION / ENFORCEMENT • September 12, 2010 Fire Department arson investigators arrested two juveniles for unlawfully causing a fire in La Quinta. • FACILITY IMPROVEMENTS • Fire Station 70, PGA West received new flooring and interior painting. • • September 28, 2010 Engine Company 32 moved into the new fire station located on Ave 52 and Desert Club Dr. The crew is currently preparing for the official Grand Opening scheduled for October 23. ENGINE 32 PROUDLY PARKED 1N FRONT OF THE NEW STATION 32 Respectfully Submitted, John Hawkins County tFire Chief • By; Pete Blakemore Battalion Chief— City of La Quinta Page 2 of 2 78 2 11 • La Quinta City Fire Responses Quarterly Totals ;al Emergencies ■ False Alarms * Structure Fire ❑ Vegetation Fires ❑ Rescues El Other Fires ■ Public Service Assists ■ Fire Menace Standby July August September Totals Medical Emergencies 182 157 155 494 False Alarms 19 26 28 73 Structure Fire 1 3 1 5 Vegetation Fires 3 2 2 7 Rescues 9 8 9 26 Other Fires 2 9 8 19 Public Service Assists 9 10 15 34 Fire Menace Standby 3 3 9 15 TOTALS 228 218 227 1 673 783 U01 Is 10i7r2010 450 !171; 350 300 250 200 150 100 50 0 La Quanta City Fire Responses Quarterly Totals Quarterly Comparisons ❑ 2010 ❑ 2009 'Li�,ac disc fGcf �9s� �scG dj -yi G,P dfo t > 9s� es c'e s �S' 2i dCN P"9s Sfd' ssfs a6y Second Qtr 2010 2009 Medical Emergencies 494 432 False Alarms 73 67 Structure Fire 5 4 Vegetation Fires 7 1 Rescues 26 37 Other Fires 19 13 Public Service Assists 1 34 32 Fire Menace Standby 1 15 15 1 U I ALSI 673 1 601 784 N t R � N 7 a U U LO c a � 3 a z a c a IL c 0 a y o L00Cl) �U 0 U m Z C 0 U C 7 0 r CU (D N o a U to) d Z W d y C C CM le m w N M a CD � R a y � C C C Q N J � a F Y d c �• °1 a o � � m a � 7P5