2010 11 08 CSCCOMMUNITY SERVICES COMMISSION
AGENDA
CITY HALL STUDY SESSION ROOM
78-495 Calle Tampico
La Quinta, CA 92253
Regular Meeting
Monday, November 8, 2010 - 5:30 P.M.
CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
PUBLIC COMMENT
At this time, members of the public may address the Commission on any matter
not listed on the agenda. Please complete a Request to Speak form and limit your
comments to three minutes.
CONFIRMATION OF AGENDA
PRESENTATIONS
1. Presentation by Family YMCA of the Desert
APPROVAL OF MINUTES
1. October 11, 2010 Minutes
CONSENT CALENDAR - None.
NOTE: Consent Calendar items are considered to be routine in nature and will be
approved by one motion.
BUSINESS SESSION
1. Consideration of the Memorial Tree Program Update
2. Consideration of Participation in Holiday Tree Lighting Ceremony and
Breakfast with Santa
3. Consideration of the Fred Wolff Bear Creek Nature Preserve Master Plan
Update
STUDY SESSION - None.
Community Services Commission Agenda
DEPARTMENT REPORTS
1. Monthly Department Report Update
COMMISSIONER ITEMS
1. Report from Commissioners Regarding Meetings Attended
2. Calendar of Monthly Events
PUBLIC HEARING - None.
ADJOURNMENT
A Regular meeting of the Community Services Commission will be held on
December 13, 2010, commencing at 5:30 p.m. at the La Quinta Study Session
Room, 78-495 Calle Tampico, La Quinta, CA 92253.
PUBLIC NOTICES
The La Quinta Study Session Room is handicapped accessible. If special equipment
is needed for the hearing impaired, please call the Community Services Department
at 777-7156, twenty-four (24) hours in advance of the meeting and
accommodations will be made.
Any writings or documents provided to a majority of the Community Services
Commission regarding any item on this agenda will be made available for public
inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico,
La Quinta, CA 92253, during normal business hours.
Community Services Commission Agenda 2
PRESENTATION
AGENDA CATEGORY:
COMMISSION MEETING DATE: November 8, 2010 BUSINESS SESSION:
CONSENT CALENDAR:
ITEM TITLE: Presentation by Family YMCA of the Desert
STUDY SESSION:
PUBLIC HEARING:
BACKGROUND AND OVERVIEW:
As part of the Annual Work Plan, representatives from local agencies have been asked
to present information regarding valley -wide services and services specifically in La
Quinta.
Mr. Rob Ballew, Executive Director; Kelly Emmer, Aquatics Manager; and Catherine
Alvarez, Youth Programs Coordinator of the Family YMCA of the Desert (YMCA) have
been invited to attend the meeting to provide the Commission with information and
answer questions. The YMCA offers youth activities at local schools and at the Vista
Dunes and Wolff Waters Housing Developments. The YMCA is also contracted with
the City to operate the Fritz Burns Pool during the summer.
Respectfully Submitted,
Edie Hylton
Community Services Director
H:\Community Services Commission\CSC Meetings\2010\11-08-10\P1 - YMCA Presentation.doc
3
APPROVAL OF MINUTES: 1
COMMUNITY SERVICES COMMISSION
MINUTES
October 11, 2010
CALL TO ORDER
A regular meeting of the Community Services Commission was called to order at
5:30 p.m. by Chairperson Fitzpatrick.
Commissioner Engel led the Pledge of Allegiance.
PRESENT: Commissioners Blakeley, Engel, Fitzpatrick, Lawrence, and Leidner
STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett, Golf
& Parks Manager; Angela Guereque, Senior Secretary
PUBLIC COMMENT - None.
CONFIRMATION OF AGENDA
Motion - It was moved by Commissioners Leidner/Blakeley to confirm the agenda.
Motion carried unanimously.
PRESENTATIONS - NONE.
APPROVAL OF MINUTES
1. Approval of September 13, 2010 Minutes
Motion - It was moved by Commissioners Lawrence/Blakeley to approve the
minutes as submitted. Motion carried unanimously.
CONSENT CALENDAR - None.
BUSINESS SESSION
Consideration of an Art in Public Places Strategic Plan
Director Hylton presented the staff report.
Commissioner Blakeley asked if developers get to choose their own artist and
project. Director Hylton stated that if a developer comes to the City first, then the
City can work with them to define the project. The developer can also bring their
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own recommendation to the City which will then be brought to the Commission for
recommendation to the City Council.
Commissioner Leidner asked about art on loan. Director Hylton stated that the
recommendation section of the plan includes using the Museum for art on loan.
Commissioner Blakeley asked how new artists find out about the Artist Registry.
Director Hylton stated that many artists contact the City and are then guided to the
Arts Foundation.
Commissioner Engel asked how artwork is handled when the project has already
been completed before they approach the City. Director Hylton stated that the City
prefers the artwork to be approved first so the Commission and City Council have
the ability to make recommendations.
Commissioner Lawrence suggested that each art project be looked at on a case by
case basis.
Commissioner Leidner asked when developer fees are collected. Director Hylton
stated that a majority of the fees are paid up front; however there are some that
ask for an art credit.
Motion - It was moved by Commissioners Leidner/Lawrence to recommend the Art
in Public Places Program Strategic Plan Update for 2010-2011. Motion carried
unanimously.
STUDY SESSION
1. Discussion of Joint Meeting Items for November 9, 2010
Director Hylton presented the staff report.
Chairperson Fitzpatrick will discuss the Future Land Acquisition for Sports Fields
and Capital Improvements to Sports Fields and Playgrounds.
Commissioner Lawrence will discuss the Facility Space for Fitness and Wellness
Programs and Support for the Whitewater Channel Trail Development.
Commissioner Leidner will discuss the Off Leash Dog Parks at Pioneer Park and
Seasons Park.
Commissioners Blakeley and Engel will discuss the Support for Cultural and Historic
Programs.
5
DEPARTMENT REPORTS
1. Department Report for September 2010
2. Playground Safety Inspection Policy
Mr. Howlett presented the staff report.
COMMISSIONER ITEMS
1. Report from Commissioners Regarding Meetings Attended.
2. Calendar of Monthly Events
PUBLIC HEARING - None.
OPEN DISCUSSION
Commissioners Blakeley and Lawrence gave an update on the progress of the Artist
Appreciation Program.
ADJOURNMENT
It was moved by Commissioners Blakeley/Engel to adjourn the Community Services
Commission meeting at 6:42 p.m. Motion carried unanimously.
NEXT MEETING INFORMATION:
A Regular Meeting of the Community Services Commission to be held on November
8, 2010 commencing at 5:30 p.m. in the City of La Quinta Study Session Room,
78-495 Calle Tampico, La Quinta, CA 92253.
Submitted by:
r
Angela Gue ue
Community Services Senior Secretary
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AGENDA CATEGORY:
COMMISSION MEETING DATE: November 8, 2010 BUSINESS SESSION: I
CONSENT CALENDAR:
ITEM TITLE: Consideration of the Memorial Tree Program
Update STUDY SESSION:
PUBLIC HEARING:
RECOMMENDATION:
As deemed appropriate by the Community Services Commission.
FISCAL IMPLICATIONS:
None. All costs associated with this program are the responsibility of the donor.
BACKGROUND AND OVERVIEW:
On May 2, 2000, the City Council approved the Memorial Tree Program. This program
was created for those individuals wanting to make a donation to a City park or facility
in the memory or honor of another.
Recently, a group contacted City staff wanting to install a Memorial Tree in the newly
expanded area of the Pioneer Dog Park. Upon review of the Memorial Tree Donation
Program, it was noted that several new facilities have been completed since 2000 and
therefore the program needs to be updated. Furthermore, the costs for the tree
donation have increased. The Updated Memorial Tree Donation Program (Attachment
1) will provide the current tree donation costs as well as a current list of eligible sites.
ALTERNATIVES:
1. Recommend the Memorial Tree Program Update for City Council Approval; or
2. Do not recommend the Memorial Tree Program for City Council Approval; or
3. Provide staff with alternate direction.
7
Respectfully Submitted
Edie Hylto
Community Services Director
Attachment: 1. Memorial Tree Program Update 2010
ATTACHMENT 1
Memorial Tree Donation Program
The City of La Quinta has established a program for those wishing to honor
individuals by donating a tree to be planted at one of the City's public facilities.
The locations that are eligible for this program include:
Adams Park
Cove Oasis and Top of the Cove Trail
Eisenhower Park
Fred Wolff Bear Creek Preserve and Trail
La Quinta Senior Center
Pioneer Park
Seasons Park
Monticello Park
Civic Center Campus
Desert Pride Park
Fritz Burns Park
La Quinta Park
La Quinta Library
Saguaro Park
Velasco Park
The type of tree and location must be reviewed and approved by the Parks
Manager for suitability in each location.
The residency requirements for the program state that the person being honored
must be or have been a resident of La Quinta OR the person making the donation
must be a La Quinta resident.
When a donation is made in a person's memory or honor, a tree that is included in
the landscaping plans for that facility may be chosen from the list provided. Once
the program fees have been paid, the City will then purchase the tree and have a
ceramic tile made that reads:
This tree donated in the memory of
This tree donated in honor of
OR
(Date)
by
by
The plaque will be mounted and placed in front of the tree planted for the occasion.
The City of La Quinta will accept the program fee for the tree and plaque before
the items are purchased and installed. The cost of a standard tree, plaque and
installation of such is approximately $450. The cost for a specimen tree or palm
tree will be subject to current market costs.
The donation becomes the property of the City of La Quinta and will be maintained
as such. The City of La Quinta reserves the right to make modifications or
alterations to this program as deemed appropriate.
91
Name:
Address:
City:
Telephone Number: ( )
Person to be recognized:
Donor Information
Zip Code:
Email
Time frame when the person was a City of La Quinta resident (if applicable):
From:
Wording on plaque (Please choose one):
This tree donated in the memory of
This tree donated in honor of
Date:
Location where plaque is requested:
To:
by
by
Type of Tree will be based on location and approval by the Parks Manager.
Date of Donation:
Residency requirement met:
Stone ordered:
Tree delivered and installed:
Donor notified:
Payment Received:
Plaque ordered:
Tree ordered:
Stone and plaque installed:
For additional information, please contact the Community Services Department at
760-777-7090.
10
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AGENDA CATEGORY:
COMMISSION MEETING DATE: November 8, 2010 BUSINESS SESSION: —2
CONSENT CALENDAR:
ITEM TITLE: Consideration of Participation in Holiday
Tree Lighting Ceremony and Breakfast with Santa STUDY SESSION:
PUBLIC HEARING:
RECOMMENDATION:
As deemed appropriate by the Community Services Commission.
BACKGROUND AND OVERVIEW:
The Holiday Tree Lighting Ceremony will be held in Old Town on Friday, December 3,
2010. Staff is requesting assistance from the Commission from 6-8 p.m. to help with
the City information table. As part of the Economic Development Plan several City
events have been relocated to Old Town for the past several years.
Breakfast with Santa will be held at the La Quinta Senior Center on Saturday,
December 11, 2010. Staff is requesting assistance from the Commission from 9-1 1
a.m. to help greet families and serve breakfast.
ALTERNATIVES:
The alternatives available to the Commission are:
1. Appoint two or more Commissioners to assist with the Tree Lighting Ceremony
and Breakfast with Santa; or
2. Do not appoint two or more Commissioners to assist with the Tree Lighting
Ceremony and Breakfast with Santa; or
3. Provide staff with alternate direction.
Respec ully Submitted
�1&4
Edie Hyl n
Community Services Director
11
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AGENDA CATEGORY:
BUSINESS SESSION: 3
COMMISSION MEETING DATE: November 8, 2010 CONSENT CALENDAR:
STUDY SESSION:
ITEM TITLE: Consideration of the Fred Wolff Bear
Creek Nature Preserve Master Plan Update PUBLIC HEARING:
RECOMMENDATION:
Approve the Fred Wolff Bear Creek Nature Preserve Master Plan (Attachment 1).
FISCAL IMPLICATIONS:
Maintenance costs are reflected in the 2010-2011 Park Maintenance Contract.
Funding for future improvements will be sought from sources such as Quimby Funds
and grants.
BACKGROUND AND OVERVIEW:
On June 19, 2003, the City Council approved the purchase of 19 acres of land zoned
as Open Space as part of the General Plan. The property is located west of Avenida
Montezuma, between Calle Ensenada and Calle Chillon.
On December 8, 2003, the Community Services Commission hosted a public meeting
requesting input as to what amenities the community would like to see at the newly
acquired 19 acre park. The overwhelming response from the public was to maintain
the site as a nature preserve.
On July 6, 2004, the City Council approved the name of the 19 acre Nature Preserve
to be the "Fred Wolff Bear Creek Nature Preserve."
A plaque recognizing the Fred Wolff Bear Creek Nature Preserve was installed and
dedicated on March 18, 2006. The plaque is located on the Fred Wolff Bear Creek
Trail just south of Calle Ensenada and on the west side of the Fred Wolff Bear Creek
Nature Preserve.
12
The La Quinta Cove Community Association formed the "Stewards of the Fred Wolff
Bear Creek Nature Preserve." Staff meets regularly with representatives of the
Stewards group regarding the Master Plan and outdoor education programming for the
Fred Wolff Bear Creek Nature Preserve. The Nature Preserve Master Plan was
approved by the Community Services Commission on February 12, 2007.
The original Master Plan recommended improving safety, landscape, and
communication. Safety recommendations include posting and enforcing rules and
regulations, improving the ability to visually observe the property and securing the area
with a low fence. The Landscape recommendations include planting only those
varieties that are listed in the approved plant list, removing mailboxes from the
property, and limiting trails to only those that are necessary within the Preserve. The
communication recommendations include developing signs to improve the visitor
experience, maintain communications with other municipal and environmental groups,
and establish a working relationship with the Coachella Valley Water District.
On January 19, 2010, the Stewards of the Fred Wolff Bear Creek Nature Preserve
recommended the 8.99 acres of property directly to the south of the Preserve be
included in the Master Plan. The City Council approved the inclusion of this property
into the Preserve.
The Fred Wolff Bear Creek Nature Preserve Master Plan Update is now being presented
to the Community Services Commission for review and comment.
Highlights to the updated plan include addressing continued .safety of the area through
landscape maintenance, police monitoring, signage, landscape improvements, future
plant replacement, mailbox relocation, minimizing trail fragmentation, and ongoing
communication with the users, residents, and public agencies.
ALTERNATIVES:
The alternatives available to the Commission are:
1. Approve the Fred Wolff Bear Creek Nature Preserve Master Plan Update; or
2. Do not approve the Fred Wolff Bear Creek Nature Preserve Master Plan Update;
or
3. Provide staff with alternate direction.
Respectfully submitted,
Edie Hylton
Community Services Director
Attachment: 1. Master Plan Update
13
ATTACHMENT
FRED WOLFF BEAR CREEK NATURE PRESERVE
MASTER PLAN
OCTOBER 2010
14
FRED WOLFF BEAR CREEK NATURE PRESERVE
MASTER PLAN
Introduction
The City of La Quinta is distinguished by its beautiful views of the Santa
Rosa and San Jacinto mountains. These views become even more dramatic
in the La Quinta Cove, where the view across the Coachella Valley also add
to the stunning scenery. The desert and mountains captivate visitors and
bring perpetual joy to La Quinta residents by offering wonderful scenery and
outdoor adventures. The Fred Wolff Bear Creek Nature Preserve MASTER
PLAN sets forth a blueprint for preserving a section of this special desert
landscape. The Plan seeks to protect the land, plant species, and native
creatures that inhabit the desert.
Background (with Description)
On June 19, 2003, the City Council approved the purchase of 19 acres of
land zoned as Open Space as part of the General Plan. The property is
located west of Avenida Montezuma and east of the Fred Wolff Bear Creek
Trail, between Calle Ensenada and Calle Chillon.
On December 8, 2003, the Community Services Commission hosted a public
meeting requesting input as to what amenities the community would like to
see at the newly acquired 19 acre park. The overwhelming response from
the public was to maintain the site as a nature preserve.
On July 6, 2004, the City Council approved the name of the 19 acre Nature
Preserve to be the "Fred Wolff Bear Creek Nature Preserve."
A plaque recognizing the Fred Wolff Bear Creek Nature Preserve was
installed and dedicated on March 18, 2006. The plaque is located on the
Fred Wolff Bear Creek Trail just south of Calle Ensenada and on the west
side of the Fred Wolff Bear Creek Nature Preserve. The plaque reads:
Fred Wolff Bear Creek Nature Preserve
The City of La Quinta purchased this 28 acre open space area
for the preservation of natural desert land for future
generations. This nature preserve is dedicated to Fred Wolff, La
Quinta's first Mayor who led the effort to incorporate the City
of La Quinta. Mr. Wolff lived nearby and was dedicated to
preserving the public's access to the Santa Rosa Mountains,
trails, and the desert's natural beauty.
On January 19, 2010, The Stewards of the Fred Wolff Bear Creek Nature
Preserve requested that the adjacent 8.99 acres to the south be added to the
2
15
Preserve on that date the City Council approved the addition to the Preserve
extending it to Calle Tecate.
Goals
The goals for the Fred Wolff Bear Creek Nature Preserve are to protect and
enhance the nature park while providing information on the plants and
wildlife that are native to the area.
The Master Plan is a key tool for accomplishing the goals of the Nature
Preserve.
Guiding Principles (Philosophy)
The underlying principles of ecology and conservation biology should guide
the Preserve management decisions by promoting the protection of native
species of wildlife and vegetation, and removing invasive species that
interfere with the natural process. Management practices should, when ever
possible, mimic natural processes and promote vegetation in its natural state.
The management philosophy for the Fred Wolff Bear Creek Nature Preserve
is to meet recreational and open space needs of the residents while ensuring
that the natural and cultural resources are protected and maintained. The
Preserve provides an opportunity to promote an environmental ethic as part
of the visitor experience.
Artificial structures should be kept at a minimum, blending in space, form,
and color with the natural surroundings.
Disturbance and compaction to the soil should be minimized to discourage
invasive vegetation and erosion. To promote natural vegetation and ideal soil
conditions, vehicular traffic should only be permitted when necessary.
Trails should provide appropriate access while minimizing the fragmentation
of the biological community.
Motorized traffic, noisy machinery, and oversized equipment should be
discouraged and kept to a minimum. Minimize service vehicle traffic for trail
and plant maintenance.
Citizen Involvement
To implement this Master Plan effectively, the City of La Quinta and the
community should develop partnerships to address regulations, volunteers,
adjacent development, and required resources.
3
16
Develop a positive working relationship with property owners adjacent to the
Nature Preserve. Review development and activities of adjacent properties
to insure that activities will not interfere with the natural balance of the
Nature Preserve.
Recognize the citizen advisory board "Stewards of the Fred Wolff Bear Creek
Nature Preserve" as advocates of the Nature Preserve and the Fred Wolff
Bear Creek Trail.
Recommendations (Implementations)
Planning recommendations should be implemented after careful study and
on -site evaluations. Safety issues need to be managed with Crime
Prevention through Environmental Design (CPTED). All designs and
management should be adaptive to the natural environment of the Nature
Preserve.
SAFETY
1. Enforce rules, regulations, and City ordinances that provide for
security, surveillance, and protection of natural and cultural resources,
visitors, and facilities. Rules and operational procedures must be
consistent. Post signs at key locations around the Preserve.
2. The berm has been lowered along Avenida Montezuma and installation
of a low rail fence now permits observation into the Nature Preserve
and the Bear Creek Trail while keeping unwanted vehicles out.
3. Maintain and control vegetation throughout the Nature Preserve for
safety and security for individuals as well as the Preserve. Tree
canopies need to be raised and plants need to be pruned back so
police and residents can have unobstructed views throughout the
property including the Fred Wolff Bear Creek Trail.
LANDSCAPE
1. Adopt the Coachella Valley Native Plants list as provided by the
Mountains Conservancy. The Nature Preserve should be repopulated
only with those plants listed in the native plant list. The soil
conditions should also be restored, due to compaction from an
abandoned road and unwanted vehicular traffic. A maintenance
component is needed in the Preserve as part of the La Quinta City
Parks program. This will maintain and improve the overall conditions
for the enjoyment of visitors.
4
17
2. Review the plant palette that exists along the Bear Creek Trail and
make recommendations for the removal of plants that are harmful to
animals. Remove and/or trim the plants along the trail to provide safe
view corridors.
3. Relocate the mailboxes along Avenida Montezuma that are currently
on the Preserve property. Coordination will need to be made between
the City of La Quinta, the U.S. Postal Service, and the residents.
4. Minimize the fragmentation of the habitat from trails and structures.
Eliminate any redundant or unnecessary paths and obstacles. A trail
of decomposed granite and a low rail fence has been constructed
along Avenida Montezuma. Provide routes that offer diverse
educational, recreational, and aesthetic experiences.
COMMUNICATION
1. Develop signs to help visitors experience the Nature Preserve. These
should be located at clear entry points to welcome, orient, and
educate visitors as they arrive.
2. Install plant identification signage around the perimeter of the Nature
Preserve, along the Fred Wolff Bear Creek Trail and the natural path
along Avenida Montezuma.
3. Maintain communications with other City, County, State, and Federal
agencies as well as conservation groups and utility companies.
4. Support the Stewards efforts to provide ongoing nature education that
includes activities such as Nature Walks at the Preserve.
5. Maintain and update a brochure describing the history, flora and fauna
and rules of the Preserve.
6. Consider renaming the Fred Wolff Bear Creek Trail to Bear Creek Trail
and naming the Fred Wolff Bear Creek Preserve the Fred Wolff
Preserve to avoid confusion and shorten the names of the amenities.
5
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DEPARTMENT REPORT: 1
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TO: Community Services Commission
FROM: Edie Hylton, Community Services Director
DATE: November 8, 2010
SUBJECT: Community Services Department Report for October 2010
Due to the preparation time of the Department Report, the October 2010
Department Report will be included in the December 13, 2010 Commission
packet.
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