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2010 11 09 CC~ ~~ City Council agendas are available on the City's web page @ www.la-quinta.org CITY COUNCIL AGENDA STUDY SESSION ROOM 78-495 Calle Tampico La Quinta, California 92253 TUESDAY, NOVEMBER 9, 2010 - 5:00 P.M. Adjourned meeting of the City Council for the purpose of meeting jointly with the Planning Commission/Architecture and Landscaping Review Committee Historic Preservation Commission Investment Advisory Board Community Services Commission Housing Commission CALL TO ORDER Roll Call: Council Members: Evans, Franklin, Henderson, Sniff, and Mayor Adolph PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. Joint City Council/Commission Agenda 1 November 9, 2010 STUDY SESSION Joint Session -Planning Commission/ALRC - 5:00 p.m. Roll Call: Planning Commissioners: Barrows, Quill, Weber, Wilkinson, and Chairperson Alderson ALRC Members: Arnold, McCune, Thoms 1-A. DISCUSSION OF MATTERS OF JOINT INTEREST TO THE MEMBERS OF THE CITY COUNCIL, PLANNING COMMISSION, AND ARCHITECTURAL AND LANDSCAPING REVIEW COMMITTEE INCLUDING, BUT NOT LIMITED TO, PEDESTRIAN LINKAGES, THE WHITEWATER CHANNEL TRAIL, AND WATER CONSERVATION/ EFFICIENT LANDSCAPING. Joint Session -Historic Preservation Commission - 6:00 p.m. Roll Call: Commissioners: Puente, Redmon, Sharp, Wilbur, Wright 1-B. DISCUSSION OF MATTERS OF JOINT INTEREST TO THE MEMBERS OF THE CITY COUNCIL AND HISTORIC PRESERVATION COMMISSION INCLUDING, BUT NOT LIMITED TO, 2010/2011 WORK PROJECTS AND POTENTIAL GRANT APPLICATIONS, AND PROMOTION OF THE CITY'S HISTORIC RESOURCES. Joint Session -Investment Advisory Board - 6:30 p.m. Roll Call: Commissioners: Blum, Mortenson, Rassi, Spirtos and Chairperson Park 1-C. DISCUSSION OF MATTERS OF JOINT INTEREST TO THE CITY COUNCIL AND THE INVESTMENT ADVISORY BOARD. Joint Session -Community Services Commission - 7:00 p.m. Roll Call: Commissioners: Blakeley, Engel, Lawrence, Leidner, and Chairperson Fitzpatrick 1-D. DISCUSSION OF MATTERS OF JOINT INTEREST TO THE CITY COUNCIL AND COMMUNITY SERVICES COMMISSION. Joint City Council/Commission Agenda 2 November 9, 2010 Joint Session -Housing Commission - 7:30 p.m. Roll Call: Commissioners: Dorsey, Jamison, Leidner, Polanco and Chairperson LaRocca 1-E. DISCUSSION OF MATTERS OF JOINT INTEREST TO THE CITY COUNCIL AND HOUSING COMMISSION. ADJOURNMENT The next regular meeting of the City Council will be held on November 16, 2010, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Veronica J. Montecino, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the adjourned La Quinta City Council Joint Meeting of Tuesday, November 9, 2010, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 111, on November 5, 2010. DATED: ovember 5, 2010 VERONICA J. ONTECINO, City Clerk City of La Quinta, California Joint City Council/Commission Agenda 3 November 9, 2010 1 ~-Ai- ~~~v MEMORANDUM TO: Honorable Mayor and Members of the City Council Honorable Chairman and Members of the Planning Commission Honorable Members of the Architecture and Landscaping Review Committee FROM: Les Johnson, Planning Directo DATE: November 9, 2010 SUBJECT: Discussion of Matters of Joint Interest to the Members of the City Council, Planning Commission, and Architectural and Landscaping Review Committee The purpose of this memorandum is to identify discussion items for the upcoming City Council, Planning Commission and Architecture and Landscape Review Committee (ALRC) joint meeting scheduled to be held on November 9, 2010. Staff recently solicited Commissioner and Committee Members and multiple items were brought forth. The following items are being brought forward for discussion at the joint meeting: PLANN/NG COMM/SS/ON: Pedestrian Connectivity Discuss establishing stronger policy and regulatory provisions that encourage non-motorized and vehicular project connectivity with adjacent streets and properties. The forthcoming General Plan update process will provide opportunity for policy and program language to be established that comprehensively identifies and supports all of La Quinta being a walkable community. Discuss completion of sidewalks along Highway 111. Consider temporary sidewalks where vacant lots have no developed frontage. Three vacant properties exist along Highway 111, which currently do not have sidewalks. • Discuss future improvements to sidewalk linkages between schools and residential areas to provide safe routes and encourage walking, bicycling, etc. Focus on providing safe routes between La Quinta High School and Highway 111 corridor. The Whitewater Channel Trail • Discuss implementation of the Whitewater Channel Trail. Coachella Valley Association of Governments (CVAG) recently adopted the Non-Motorized Transportation Plan Update, which includes the Whitewater Channel Trail encompassing the cities of La Quinta, Indio and Coachella. The Whitewater Channel Trail is identified as a Class 1 paved pathway, which is best described as an urban trail similar to the Bear Creek Trail. Water conservation/efficient landscaping • Discuss current status of water conservation/efficient landscaping efforts, specifically water conservation incentives provided by the City and other local agencies. Summarize recent landscape rehabilitation projects. ARCHITECTURE AND LANDSCAP/NG REV/EW COMM/TTEE: Committee members did not provide responses to staff. General discussion as directed by Council. ~_~ ~e~,r ~F laQ~,~rv MEMORANDUM T0: Honorable Mayor and Members of the City Council Honorable Chairman and Members of the Historic Preservation Commission FROM: Les Johnson, Planning Direct DATE: November 9, 2010 SUBJECT: Discussion of Matters of Joint Interest to the Members of the City Council and Historic Preservation Commission The purpose of this memorandum is to identify discussion items for the upcoming City Council and Historic Preservation Commission joint meeting to be held November 9, 2010. Staff recently solicited the Historic Preservation Commission (HPC) and received interest in discussing the following items at the joint meeting: 2010-2011 Work Projects and Potential Grant Applications Discuss completion of the Commission's Historical Sites Tour Brochure and beginning the digitization of the City's two Historic Resource Surveys. The tour brochure project is about 75% complete and will soon be ready for final review and preparation for printing. The digitization project was proposed as part of the City's 2010 Certified Local Government (CLG) grant request, which was not approved for funding. However, staff will proceed with the project, as time allows, during the upcoming year. • Two other outstanding work projects include completion of the City's Historic Context Statement (the City's historical record relevant to it's existing historical resources) and the cataloging of the City's collection of archaeological, paleontological and cultural artifacts accumulated over the years from the development of building sites. Both of these projects likely necessitate outside consultant assistance to accomplish their proper completion and are subsequently considered as potential candidate projects for 2011 CLG grant requests. Promotion of the City's Historic Resources As noted last year, the Commission is very interested in improving the community awareness of the City's pre- and post incorporation history. This could include adding a page to the City website focusing on the City's historic resources and increasing the Commission's communication and networking opportunities with the La Quinta Historical Society, the La Quinta Museum, neighboring cities' Historic Preservation Commissions and other various regional and state organizations. /-C MEMORANDUM T0: Honorable Mayor and Members of the City Council Honorable Chairman and Members of the Investment Advisory Board FROM: John M. Falconer, Finance Director DATE: November 9, 2010 v SUBJECT: Discussion of Matters of Joint Interest to the Members of the City Council and the Investment Advisory Board The purpose of this memorandum is to identify items for the upcoming City Council and Investment Advisory Board joint meeting. 1. The IAB would like to reiterate the strategies stated within the Investment Policy; safety, liquidity and yield, in that order of importance. 2. Review, at least annually, the city's investment policy and recommend appropriate changes; 3. Review monthly treasury report and note compliance with the investment policy and adequacy of cash and investments for anticipated obligations; 4. Receive and consider other reports provided by the city treasurer; 5. Meet with the independent auditor after completion of the annual audit of the city's financial statements, and receive and consider the auditor's comments on auditing procedures, internal controls, and findings for cash and investment activities; 6. Serve as a resource for the city treasurer on matters such as proposed investments, internal controls, use of change of financial institutions, custodians, brokers and dealers; ~ T ~~-~~z .~c~-'~ ~°ow5 FM OF THE TO: Honorable Mayor and Members of the City Council Honorable Chairman and Members of the Community Services Commission FROM: Edie Hylton, Community Services Director DATE: November 9, 2010 SUBJECT: Discussion of Matters of Joint Interest to the Members of the City Council and the Community Services Commission The purpose of this memorandum is to identify several discussion items for the City Council and Community Services Commission joint meeting. ,The list of items was obtained through recent consultation with the members of the Community Services Commission. Sports Fields and Playgrounds The Community Services Commission would like to express thanks for the support of park projects including the Sports Complex Renovation and the Colonel Paige Sports Lighting projects. Playgrounds at Fritz Burns, Adams, and Seasons Park have also been recently completed and are being used by the children of La Quinta. Future Land Acquisition for Sports Fields The Community Services Commission would like the City Council to continue their efforts toward the purchase of property for future sports fields. A forty (40) acre site is desired for the future growth and demands for sports activities. A joint project with other cities may be a consideration since most sports associations and families are not concerned with city boundaries as much as availability of fields. Joint acquisition and shared maintenance may be a long term solution to this issue. Off Leash Dog Parks at Pioneer Park and Seasons Park The Commission and staff would like to thank the City Council for capital funding support for the dog parks to be built at Seasons Park and the expansion at Pioneer Park and look forward to their completion this winter. Support for the Whitewater Channel Trail Development The approved Community Services Master Plan outlines the public interest in off- road trail corridors for biking and walking. A detailed design plan is being completed by the Planning Department to identify the scope of work and the costs associated with this project. Staff plans to seek potential grants to fund the project and encourages the City Council to support these efforts. Facility Space for Fitness and Wellness Proqrams As the City has grown, the Fitness Center has continued to experience an increase in participation. Communication with residents has identified the need for more fitness and health related programs and a larger fitness workout area. The La Quinta Fitness Center has over 500 members, many of whom are senior citizens. At last year's Joint Meeting, the City Council requested staff work with the Desert Recreation District (District) to utilize the space at the La Quinta Community Center. Staff has begun working with the District to determine if the existing facility can be used or if other options need to be considered. Support for Cultural and Historic Proqrams The Community Services Commission wants to thank the City Council for their ongoing support of the Art in Public Places Program as well as other cultural programs and activities offered in the City. The continued support of the La Quinta Arts Fcundation, Old Town Artisans Studio, and the La Quinta Historical Society enhances the cultural and historical programming available to residents and visitors. ~~ ~~~~~~ MEMORANDUM TO: Honorable Mayor and Members of the City Council Honorable Chairman and Members of the Housing Commission FROM: Douglas Evans, Assistant City Manage~r~y- Development Services DATE: November 9, 2010 'y"~,,(J~Q/ SUBJECT: Discussion of Matters of Joint Interest to the Members of the City Council and Housing Commission The purpose of this memorandum is to provide background information and identify discussion items for the upcoming City Council and Housing Commission joint meeting to be held November 9, 2010. Background The La Quinta Housing Authority (Authority) was established to operate certain affordable rental properties located in La Quinta that the La Quinta Redevelopment Agency (Agency) had acquired. The City Council members were appointed as commissioners to the Housing Authority. The Authority/Council created and established a Housing Commission to review and advise on matters to come before the Authority, and to provide the Authority a community and tenant perspective. The Housing Authorities Law determined the Authority's responsibilities may include, but are not limited to the following areas: • Lease or rent dwellings or accommodations in a housing project and establish and revise the rents or charges for them; • Own or hold real or personal property; • Own affordable housing developments that are awaiting final disposition to private or non-profit owners/operators; • Adopt and announce regulations for a plan and selection of applicants to assure equal opportunity and nondiscrimination; and • Determine where there is a shortage of decent, safe, and sanitary accommodations for persons of low-income. The following topics for discussion are contained in the Fiscal Year 2010-2011 Housing Commission Work Program which was approved by the Housing Authority on May 18, 2010. 1. Introduction of Housing Authority and Housing Commission Members The Housing Commission held its first meeting on October 13, 2010. The meeting included election of officers with Teresa La Rocca and John Jamison being elected Chairperson and Vice Chairperson respectively, discussion of the Commission's Work Plan for Fiscal Year 2010-2011, and an overview of La Quinta Housing History. 2. Properties Transfer from the Redevelopment Agency to the Housing Authority Cove Homes The Redevelopment Agency purchased 50 dilapidated single-family homes in the Cove in Project Area 1. Of the original 50 homes, 27 remain in the Agency's inventory. The Agency substantially rehabilitated all of these units and has sold 23 of the homes to either existing occupants or to qualified very-low and low-income households. Per California Redevelopment Law (CRL1, the Agency does not have the authority to operate rental housing beyond the time reasonably necessary to sell or lease the housing development. The remaining 27 homes will be transferred this fiscal year to the Housing Authority to manage the rental housing program. The Cove homes are rented under the Federal Section 8 program to low- and very-low income households. Because market conditions have changed, this fiscal year the City will be working toward renting some of these Cove homes as non-Section 8 very-low and low-income rentals. The Agency is also acquiring bank owned properties in the Cove. At this time, all of these new properties will be offered for sale to qualified affordable buyers. Washington Street Apartments The Agency purchased the Washington Street Apartments in 2008. The property's 72 units are currently restricted to very-low income seniors and special needs residents pursuant to previous financial assistance from the federal government, acting through the Farmer's, Home Administration, United States Department of Agriculture. The Agency is undertaking a multi-phased, multi-year project to substantially rehabilitate the units and record additional affordability covenants in compliance with CRL. The Agency also plans to develop a new low-income senior housing complex on an adjacent vacant lot. An amendment is underway to add the properties to Project Area No. 2. Once renovation and construction are completed, Washington Street Apartments will be transferred to the Housing Authority. 3. Tour of Affordable Housing Projects Financed by the Redevelopment Agency The Commission will tour the developed affordable housing projects financed or purchased by the La Quinta Redevelopment Agency. The La Quinta Redevelopment Agency will continue to take the lead role in affordable housing production--acquisition, design, construction, funding and negotiating affordable housing agreements. The tours will provide history context and the scope of the Agency's involvement and commitment to affordable housing in La Quinta. The tour may include, but not limited to: Vista Dunes Courtyard Homes, Wolff Waters Place, Washington Street Apartments, Hadley Villas, and the Cove Homes. 4. Rental rules and regulations, policies, and documents The Housing Authority is required to adopt and establish rental rules and regulations for the rental properties that it owns. In order for the RDA to transfer the Cove homes to the Housing Authority, a number of actions need to take place. The Housing Commission will review and make recommendations on the following matters: • Management guidelines to ensure all applicants are treated fairly and equitably under fair housing laws • Tenant application and requirements • Annual tenant recertification requirements • Leasing agreements • Leasing policies and procedures • Termination of tenancies and move-out procedures • Grievance process Washington Street Apartments After renovation and construction are completed, the Commission will review and establish similar measures for Washington Street Apartments.