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2010 08 19 HPC MinutesMINUTES HISTORIC PRESERVATION COMMISSION MEETING A Regular meeting held in the Study Session Room at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA August 19, 2010 This meeting of the Historic Preservation Commission was called to order at 3:04 p.m. by Chairperson Redmon. I. CALL TO ORDER A. Pledge of Allegiance B. Roll Call Present: Commissioners Maria Puente, Allan Wilbur, Robert Wright, and Chairperson Peggy Redmon. Absent: Commissioner Archie Sharp Staff Present: Planning Manager David Sawyer, Assistant Planner Yvonne Franco, Executive Administrative Assistant Lori Lafond, and Secretary Monika Radeva C. Election of Chair and Vice-Chair It was moved and seconded by Commissioners Redmon/Wilbur to elect Commissioner Wright as Chairperson. AYES: Commissioners Puente, Redmon, Wilbur, and Wright. NOES: None. ABSENT: Commissioner Sharp. ABSTAIN: None. It was moved and seconded by Commissioners Wilbur/Redmon to table the election of the Vice-Chair position until the next regularly scheduled meeting of the Historic Preservation Commission on September 16, 2010. AYES: Commissioners Puente, Redmon, Wilbur, and Chairperson Wright. NOES: None. ABSENT: Commissioner Sharp. ABSTAIN: None. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. P:\Reports - HPC\2010\HPC 11-18-10\HPC_MIN_8-19-10 Approved.doc Historic Preservation Commission August 19, 2010 IV. CONSENT CALENDAR: It was moved and seconded by Commissioners Redmon/Wilbur to approve the minutes of April 15, 2010, as submitted. AYES: Commissioners Puente, Redmon, Wilbur, and Chairperson Wright. NOES: None. ABSENT: Commissioner Sharp. ABSTAIN: None. V. BUSINESS ITEMS: A. CLG Grant Update: Planning Manager David Sawyer said the City of La Quinta's CLG Grant Application was not approved. He explained the State had received 19 applications and had only 14 grants available. He noted the majority of the grants were given to cities with actual construction rehabilitation projects in process, while the City of La Quints had proposed an administrative project of digitizing the Historic Resources Survey records. Staff said the City would apply for the CLG Grant again next year. Chairperson Wright suggested staff should refine the CLG Grant Application for the upcoming year in order to stand a better chance of obtaining the grant. Planning Manager Sawyer said staff felt that the application, as submitted, was very well put together. He said the Planning staff would begin digitizing the records even though the City did not receive the grant. He noted staff was looking for help with the completion of the Context Statement which required a historic professional with credentials which the Planning Department does not have on staff. Staff said there would be a discussion in the future. regarding the possibility of submitting two separate applications for the CLG Grant and independently targeting the curation project with one of them. Commissioner Redmon asked what help in particular was staff looking for with updating the Context Statement. Staff replied it needed to be more in depth technically. Discussion followed regarding those who contributed to the project and the scope of work it involved. Staff noted the Context Statement was never adopted by the City Council and it was an important component of the City's Historic Preservation plan. P:\Reports - HPC\2010\HPC 11-18-10\IIPC_MIN_8-19-10_Approved.doc 2 Historic Preservation Commission August 19, 2010 B. Tour Brochure Update Planning Manager Sawyer said staff had met with representatives from the La Quinta Historical Society to go over the design of the Tour Brochure; as well as obtaining their approval for the use of historic images of the City for the Brochure. Staff had also given them an update on other events the Historic Preservation Commission had been involved in. Discussion followed regarding some ideas suggested during the meeting. Staff noted the representatives of the La Quinta Historical Society were very cooperative and willing to share their resources with the City and to work together with the Commission on different projects. C. Recap of California Preservation Conference -Grass Valley/Nevada City, California -May 12-15, 2010. Planning Manager Sawyer thanked the Commissioners for sharing their comments on the California Preservation Conference with staff. He said the Commission has been Conference which is scheduled to May 15 - 18, 201 1 . authorized to attend next year's be held in Santa Monica, CA, on Commissioner Puente asked if staff had received her comments and materials she had brought back from the Conference. Staff confirmed that they were received. Commissioner Redmon asked if anything had been discussed regarding the travel arrangements for next year's Conference. She suggested the Commissioners take the train from Riverside to Santa Monica. She said it would be more economical than having everyone drive to Santa Monica and on the way there and back on the train the Commissioners could discuss and share their experiences. Staff said they would look into it and provide more information to the Commission at a later time. Chairperson Wright said he was really looking forward to attending the Historic Preservation Conference in Santa Monica next year. He said he had been on a Conference there before, a couple of years ago, and noted there was a lot to see in that area in terms of historic preservation. He said Santa Monica and Pasadena were the leaders in P:\Reports - HPC\2010\HPC 11-18-10\HPC_MIN_8-19-10_Approved.doc 3 Historic Preservation Commission August 19, 2010 the historic registration of properties and the Commission could learn a lot from this Conference. He said he found the train suggestion to be a good idea and recommended the Commissioners car pool to the train station in Riverside. VI. CORRESPONDENCE AND WRITTEN MATERIAL: Planning Manager Sawyer said the Coachella Valley Archeological Society had scheduled their annual potluck for Tuesday, September 7, 2010, at 6:30 p.m. at the Cathedral City Community Center. No RSVP was required if the Commissioners chose to attend the event. VII. COMMISSIONER ITEMS: Commissioner Redmon wanted to remind her fellow Commissioners, who had to re-take the AB 1234 Ethics Training class before October 1, 2010, that the training was now available on-line as well, in case they were not able to attend the classes offered at La Quinta City Hall. Chairperson Wright asked how often the training needed to be renewed. Planning Manager Sawyer said he thought the training had to be renewed every two years, but he would like to verify that information and get back to the Commissioners. Commissioner Redmon said the New Commissioners' Handbook was stated the training was valid for two years. VIII. PLANNING STAFF ITEMS: A. Discussion regarding Work Program for Fiscal Year 2010/2011. Planning Manager Sawyer passed out a summary of the key work program items the Commission and staff were scheduled to work on during the current budget cycle (FY 2010 - 201 1). The list included: - Historic Tour Brochure - Using Curation as a separate project to the CLG Grant Application - Historic Context Survey - Digitization of Historic Surveys - Historic Register P:\Reports - HPC\2010\HPC 11-18-10\IIPC_MIN_8-19-10_Approved.doc 4 Historic Preservation Commission August 19, 2010 Planning Manager Sawyer said the above stated projects were very labor intensive. He said he had asked Assistant Planner Yvonne Franco to sit in the HPC Meetings in order to get her more involved with some of the on- going projects. He said Associate Planner Jay Wuu would be helping with the digitization of the Historic Survey. He noted staff would work on the above stated work program items as their time allowed, but would not be put in the forefront and would give way to immediate projects and daily duties. Staff said the last work program item, Historic Register, required a lot of communication and help from the La Quinta Historical Society Chairman Wright talked about the formation of the La Quinta Historical Society and its prior Board Members which included, Councilman Stan Sniff, Councilwoman Terry Henderson, Commissioner Maria Puente, himself, and others. He said at the time the Historic Preservation Commission was formed back in 1994, the Historical Society and the Historic Preservation Commission were pretty much one and the same, and he would like to encourage a good working relationship between the two organizations again. He suggested inviting the Historical Society Board Members to attend the Commission's meetings and the other way around as well. Staff said they would look into the Board's meeting schedule and try to coordinate some meetings between the two organizations. Chairman Wright asked staff to find out when the monthly "Open House" at the La Quinta Museum was scheduled for, and said that would be a great opportunity for the Commission to take time to attend, promote the historic preservation of the City, and get in touch with the Historical Society Members. Commissioner Redmon asked if there was anything that would preclude the City from being able to go to the private sector for donations for curation project. Staff said they would look into it. P:~Reports - HPC~2010~HPC 11-18-10~HPC_MIN_8-19-10_Approved.doc 5 Historic Preservation Commission August 19, 2010 IX. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Redmon/Wilbur to adjourn this Meeting of the Historic Preservation Commission to the next Meeting to be held on September 16, 2010. This meeting of the Historic Preservation Commission was adjourned on August 19, 2010, at 3:34 p.m. AYES: Commissioners Puente, Redmon, Wilbur, and Chairperson Wright. NOES: None. ABSENT: Commissioner Sharp. ABSTAIN: None. Submitte by i, Moni a Rad Secretary P:~Reports - HPC~2010~HPC 11-18-101-1PC_MIN_8-19-10_Approved.doc 6