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2010 12 07 CC6T# 4 #OdA City Council agendas are available on the City's web page @ www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting TUESDAY, DECEMBER 7, 2010 3:00 P.M. Closed Session / 4:00 P.M. Open Session Beginning Resolution No. 2010-070 Ordinance No. 485 CALL TO ORDER Roll Call: Council Members: Evans, Franklin, Henderson, Sniff, and Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. BUSINESS SESSION 1. CONSIDERATION OF A RESOLUTION CERTIFYING THE OFFICIAL CANVASS OF ELECTION RETURNS FOR THE GENERAL MUNICIPAL ELECTION HELD NOVEMBER 2, 2010. A. RESOLUTION ACTION B. ADMINISTER OATH OF AFFIRMATION TO NEWLY -ELECTED OFFICIALS. City Council Agenda 1 December 7, 2010.- 001 CLOSED SESSION — NONE RECESS TO REDEVELOPMENT AGENCY RECONVENE AT 4:00 P.M. 4-On P.M_ PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CONFIRMATION OF AGENDA PRESENTATIONS 1. UPDATE FROM COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT. 2. LA QUINTA LIBRARY AND MUSEUM QUARTERLY REPORT FOR JULY THROUGH SEPTEMBER 2010. 3. PRESENTATIONS BY THE PALM SPRINGS HOSPITALITY ASSOCIATION AND THE COUNTY OF RIVERSIDE REGARDING WHETHER THE CITY OF LA QUINTA AND/OR THE PALM SPRINGS DESERT RESORT COMMUNITIES CONVENTION AND VISITORS JOINT POWERS AUTHORITY SHOULD TAKE A POSITION ON THE PROPOSED DETENTION FACILITY IN THE WHITEWATER VICINITY DUE TO POTENTIAL IMPACT ON THE HOSPITALITY INDUSTRY. WRITTEN COMMUNICATIONS — NONE 002 City Council Agenda 2 December 7, 2010 APPROVAL OF MINUTES 1. APPROVAL OF SPECIAL JOINT CITY COUNCIL/COMMISSION MINUTES OF NOVEMBER 9, 2010. 2. APPROVAL OF MINUTES OF NOVEMBER 16, 2010. CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1 . APPROVAL OF DEMAND REGISTER DATED DECEMBER 7, 2010. 2. APPROVAL OF APPROPRIATION OF ADDITIONAL QUIMBY FUNDS FOR THE COLONEL PAIGE MIDDLE SCHOOL RESTROOM, PROJECT NO. 2010-05. 3. APPROVAL OF THE MEMORIAL TREE PROGRAM UPDATE. 4. APPROVAL OF A REQUEST BY THE CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD TO UTILIZE THE COUNCIL CHAMBERS FOR PUBLIC HEARINGS AND THE CAUCUS ROOM ON JANUARY 20, MARCH 17, MAY 19, JUNE 16, SEPTEMBER 15, AND NOVEMBER 17, 2011, FROM 8:00 A.M. TO 5:00 P.M. 5. ACCEPTANCE OF STATE FUNDING IN THE AMOUNT OF $100,000 FROM THE SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND (SLESF). 6. ACCEPTANCE OF DRAINAGE IMPROVEMENTS (NORTHEAST CORNER OF SIMON DRIVE AND WASHINGTON STREET), PROJECT NO. 2009-15. 7. ACCEPTANCE OF LAGUNA DE LA PAZ SOUND ATTENUATION WALL IMPROVEMENTS, PROJECT NO. 2008-01, AND APPROVAL OF CONTRACT CHANGE ORDER NO. 5. 8. APPROVAL OF PROGRAM SUPPLEMENTAL AGREEMENT NO. 011-N TO THE CITY OF LA QUINTA MASTER AGREEMENT 08-5433R FOR CONGESTION MANAGEMENT AIR QUALITY FUNDING TOWARD THE ADAMS STREET, MILES AVENUE, AND DUNE PALMS ROAD SIGNAL INTERCONNECT PROJECT, PROJECT NO. 2009-024. City Council Agenda 3 December 7, 20T0 003 9. APPROVAL OF PROGRAM SUPPLEMENTAL AGREEMENT NO. 012-N TO THE CITY OF LA QUINTA MASTER AGREEMENT 08-5433R FOR CONGESTION MANAGEMENT AIR QUALITY FUNDING TOWARD THE EISENHOWER DRIVE AND CALLE TAMPICO SIGNAL INTERCONNECT PROJECT, PROJECT NO. 2009-22. 10. APPROVAL OF MEMORANDUMS OF UNDERSTANDING AMONG THE CITY OF LA QUINTA, DESERT SANDS UNIFIED SCHOOL DISTRICT, COACHELLA VALLEY UNIFIED SCHOOL DISTRICT, AND OTHER AGENCIES REGARDING SAFE ROUTES TO SCHOOL. 11. DENIAL OF CLAIM FOR DAMAGES FILED BY JUDITH & LEE JONES — DATE OF LOSS: OCTOBER 27, 2010. 12. DENIAL OF CLAIM FOR DAMAGES FILED BY NEELAM ALLEN — DATE OF LOSS: NOVEMBER 1, 2010. 13. DENIAL OF CLAIM FOR DAMAGES FILED BY PHILIP YOUNG — DATE OF LOSS: OCTOBER 23, 2010. 14. ADOPTION OF A RESOLUTION MAKING CERTAIN FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33445(a) AND AUTHORIZING THE EXPENDITURE OF FUNDS TOWARD THE MILES AVENUE MEDIAN LANDSCAPE IMPROVEMENTS; APPROPRIATING FUNDS AND APPROVING INCLUSION OF THE MILES AVENUE MEDIAN LANDSCAPE IMPROVEMENTS WITHIN THE FISCAL YEAR 2010-2011 CAPITAL IMPROVEMENT PLAN; APPROVING THE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE (PS&E); AND AUTHORIZING STAFF TO ADVERTISE THE PROJECT FOR BID. 15. APPROVAL OF AWARD OF CONTRACT TO. CONSTRUCT THE TURF REDUCTION GREENS PROJECT, PROJECT NO. 2009-18. BUSINESS SESSION 2. CONSIDERATION OF 2No QUARTER COMMUNITY SERVICES GRANTS AND FUNDING REQUESTS. A. MINUTE ORDER ACTION 3. CONSIDERATION OF APPOINTMENT TO COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT. A. MINUTE ORDER ACTION City Council Agenda 4 December 7, 2010 004 4. CONSIDERATION OF IMPLEMENTATION OF THE INCREASED DEVELOPMENT IMPACT FEES FOR RESIDENTIAL DEVELOPMENT. A. MINUTE ORDER ACTION 5. CONSIDERATION OF CITY COUNCIL APPROVAL TO CLOSE CITY HALL ON DECEMBER 23 AND DECEMBER 30, 2010. A. MINUTE ORDER ACTION 6. CONSIDERATION OF CITY COUNCIL REORGANIZATION. A. MINUTE ORDER ACTION 7. CONSIDERATION OF CITY COUNCIL STANDING COMMITTEE AND OTHER AGENCY APPOINTMENTS. A. MINUTE ORDER ACTION STUDY SESSION 1. DISCUSSION OF PROPOSED GENERAL PLAN LAND USE MAP, LAND USE DESIGNATION CONSOLIDATION, AND GENERAL PLAN GOALS. REPORTS AND INFORMATIONAL ITEMS 1. ANIMAL CAMPUS COMMISSION (FRANKLIN) 2. BOB HOPE CLASSIC FUND DISTRIBUTION COMMITTEE (ADOLPH) 3. CITY COUNCIL AD HOC COMMITTEE REPORTS 4. CVAG COMMITTEE REPORTS 5. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (HENDERSON) 6. C.V. CONSERVATION COMMISSION (SNIFF) 7. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (ROBERT COX) 8. C.V. MOUNTAINS CONSERVANCY (FRANKLIN) 9. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH) 10. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (FRANKLIN) 11. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (FRANKLIN) City Council Agenda 5 December 7, 2010 005 12. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 13. PALM SPRINGS DESERT RESORT COMMUNITIES CONVENTION & VISITORS AUTHORITY (EVANS) 14. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (NANCY DORIA) 15. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (DIANE GUNN) 16. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 17. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 18. COMMUNITY SERVICES COMMISSION MINUTES OF OCTOBER 11, 2010 19. INVESTMENT ADVISORY BOARD MINUTES OF OCTOBER 13, 2010 DEPARTMENT REPORTS 1. CITY MANAGER 2. CITY ATTORNEY 3. CITY CLERK A. JANUARY 4, 2011, CITY COUNCIL/REDEVELOPMENT AGENCY MEETINGS 4. BUILDING & SAFETY DEPARTMENT REPORT - NONE 5. COMMUNITY SERVICES DEPARTMENT REPORT - NONE 6. FINANCE DEPARTMENT REPORT - NONE 7. PLANNING DEPARTMENT REPORT - NONE 8. PUBLIC WORKS DEPARTMENT REPORT - NONE 9. POLICE DEPARTMENT REPORT - NONE 10. FIRE DEPARTMENT QUARTERLY REPORT - NONE MAYOR'S AND COUNCIL MEMBERS' ITEMS - NONE RECESS TO REDEVELOPMENT AGENCY MEETING NO PUBLIC HEARINGS ARE SCHEDULED, THEREFORE, THE CITY COUNCIL WILL ADJOURN AND NOT RECONVENE AT 7:00 P.M. UNLESS THERE ARE ITEMS FROM THE AFTERNOON SESSION THAT HAVE NOT BEEN CONSIDERED. 7:00 P.M. PUBLIC COMMENT PRESENTATIONS - NONE City Council Agenda 6 December 7, 2010 a 006 PUBLIC HEARINGS - NONE ADJOURNMENT The next regular meeting of the City Council will be held on December 21, 2010, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of December 7, 2010, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 1 1 1, on December 3, 2010. DATED: December 3, 2010 17 VERONICA J. ONTECINO, City Clerk City of La Quinta, California Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7103, twenty- four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations .to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777- 7103. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. City Council Agenda 7 December 7, 2010 P, 007 PRESENTATION: La Quinta Public Library Quarterly Report July 2010—September 2010 Circulation The La Quinta Public Library circulated 65,310 items in the First Quarter of 2010-2011. During this three month period the library was open 671 hours with an average hourly circulation of 97 items Public Computer Usage During this quarter, 11,289 computer sessions were logged on the library's 28 public access computers. This is a 13% increase over the same period of 2009-2010. In addition to public computer use there is also a major increase in the number of people using personal laptop computers and taking advantage of the library's free Wi-Fi access. Door Count This quarter, 57,723 people visited the library to check out materials, read newspapers and magazines, utilize the Internet service, attend programs, and purchase books from the Friends of the Library Book Store. This is an 18% increase over the First Quarter of 2009-2010. New Borrowers In the period between July 1 and September 30 the staff issued 758 new library cards bringing La Quinta Library's total number of borrowers to 28,749. Programming A Preschool Storytime for children 3Yz to 5 years old was held seven Tuesday mornings during the quarter. A total of 386 children attended. A weekly On -the -Lap Storytime Program for parents with babies and toddlers was held prior to the Preschool Storytime. Four programs were attended by 304 participants. A Saturday morning program, Baby Play and Sign, is for babies and their parents with a focus on family communication and interaction using Baby Sign. Four programs were presented with 112 participants. Volunteers During this quarter 42 volunteers donated 598 hours of time. Volunteers worked in the book store, shelved returned books in the library, helped with programs, and performed a myriad of other tasks. Fourteen of these volunteers were high school students performing volunteer service to use on college applications and to earn school credits. 008 La Quinta Public Library Quarterly Report July 2010 to September 2010 Friends of the Library The La Quinta Friends of the Library continue to offer support in all areas. This quarter they purchased incentives for the Summer Reading Program and hosted the July "Thursday @ Three" series of programs for families with school age children. Special Annual Events This year's Summer Reading Program, with the theme "Make a Splash @ the Library", began in June and continued through August. This year 630 children registered to participate. Registered children had the option of signing up for either Reading Rewards which charts the time a child spends reading or the Books We Shared Program which records books read aloud to the child. This summer La Quinta children recorded 2,217 hours of reading and 8,590 books shared. The library held four programs with performers in our "Thursday @ Three" series aimed at school -age children and their families. The four programs drew 1,168 people —a 33% increase over summer of 2009. This is the second year of major increases in the library's summer activities. Outreach to Schools All fifth grade students from Benjamin Franklin Elementary School took part in library reference training sessions during September. The training focused on how to find things in the library and how to use the library as a reference tool from home and school. Networking with Other City Agencies During this Quarter the library provided a monthly preschool story time at the museum on the first Wednesday of the month. The museum partnered with the library to provide a Classic Film Festival to compliment their Desert Club exhibit. Commentary and trivia was provided by museum manager, Johanna Wickman. The five program series was attended by 133 people. In September the Library and Senior Center resumed a joint mystery book club where the library provided books and discussion topics while the Senior Center provided speakers to give background on the subjects. The library offered three Introduction to Computers programs taught by Andy Lorenz to help beginners prepare for the computer classes offered at the Senior Center. Thirty-one people attended these classes. 009 La Quinta Library Expenditures July 1, 2010 - September 30, 2010 Library Contract Expenditures (LSSI) 7/1/1Q So 691Stt110 Total Year to Date Labor& Benefits $ 106,179 $ 106,179 Materials, Net of Donations $ Utilities $ Automation & Courier $ 23,192 $ 23,192 Other Direct Costs $ 5,999 $ 5,999 Zone Administration $ 6,844 $ 6,844 Shared Costs $ 10,297 $ 10,297 Total Library Contract Expenditures $ 152411 $ 152,511 County Expenditures Personnel Insurance Miscellaneous Expenses Special Program Expenses Accounting Costs Travel and Conferences 711110 to 0913Q110 Total Year to Date $ 838 $ 838 $ 12,846 $ 12,846 $ 4,149 $ 4,149 $ 11,005 $ 11,005 $ 116 $ 116 ITotal County Expenditures , $ 48,276 $ 48,275 TOTAL EXPENDITURES $ 200786,, $ 200,786 a 010 fir c [t S:\Library\FY 10-11\Reports FY 2010 2011\Reports La Quinta\ta Quinta\15t Quarter La Quinta Report Aulyi to Sept 30, 2010 Y Library 1st qrt 11130/20105:05 PPo t La Quinta Museum Quarterly Report July 2010—September 2010 Visitors The 1,040 people who visited the museum this quarter ranged from preschoolers to adults. FYhihits The exhibits on display during this period included A Stitch in Time, Old Hollywood and the Desert Club and PT Barnum & the Circus. The La Quinta Museum collaborated closely with the La Quinta Historical Society to produce the Old Hollywood and the Desert Club exhibit. Programming Preschool Story Time for children ages 3 to 5 was held the first Wednesday of each month for a total of three sessions. One hundred twenty-six children attended these programs. The story time programs were a collaboration between the La Quinta Museum and the La Quinta Library. Museum Manager, Johanna Wickman, led discussions at the La Quinta Library focusing on a few of the Hollywood stars who lived and played in La Quinta during the Library/Museum classic film series. The series ran for five weeks and was attended by 133 people. The La Quinta Museum hosted two tours from local organizations with a total of 34 people visiting the facility. The Water Wonders weekly summer program for children began in June with 37 children participating for the month of July. The program ended July 28, 2010. The La Quinta Museum's other special events attracted 178 visitors to the museum. These events include: the La Quinta Historical Society's "Mornings at the Museum," a Coachella Valley Emergency Preparedness meeting and the opening reception for Old Hollywood and the Desert Club. Volunteer Hours During this quarter three volunteers donated 59 hours of their time to the museum. Volunteers greeted visitors at the reception desk and helped set up for special events held at the museum. Gift Shop Total sales in the gift shop this quarter was $1,339.81, which is more than triple the amount received for the same quarter in 2009. The gift shop also added new coffee mugs featuring the museum's mural. La Quinta Museum Expenditures July 1, 2010 - September 30 2010 Museum Personnell Costs MA-6t-0-4 0H0 i r Salaries $29 625.00 $29,625.00 �o Total Museum Personnell Cost .:"s .__. o Museum Programming Costs Special Speaker $22.50 $22.50 Printing $672.36 $672.36 Total Museum Programming Cost Museum Other Costs Travel $166.50 $166.50 Supplies $24,692.87 $24,592.87 Miscellaneous $9,565-151 $9 565.18 Total Museum Other Cost TOTAL EXPENDITURES st Quarter La Quinta Report - July1 to Sept 30, 2010 Museum 1st Quarter 11/30/2010 5:05 PM (i 012 U CFhl OF Qw COUNCIL/RDA MEETING DATE: December 07, 2010 ITEM TITLE: Demand Register Dated December 07, 2010 RECOMMENDATION: Approve Demand Register Dated December 07, 2010 BACKGROUND: Prepaid Warrants: 89672 - 89694} 91,458.87 89695 - 89742} 124,299.02 Voids} (110.00) Wire Transfers} 224,380.35 P/R 36194 - 36201 223,693.99 P/R Tax Transfers} 65,069.54 Payable Warrants: 89743 - 89861 } 404,199.49 $1,132,991.26 FISCAL IMPLICATIONS: Demand of Cash -City $868,665.66 Demand of Cash -RDA $264,325.60 Demand of Cash - HA $0.00 `./ John M. Falconer, Finance Director AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING 013 CITY OF LA QUINTA BANK TRANSACTIONS 11/10110-11/23/10 11/12/10 WIRE TRANSFER - ICMA 11/12/10 WIRE TRANSFER - PERS 11/12/10 WIRE TRANSFER - LQCEA 11/16/10 WIRE TRANSFER - TASC 11/16/10 WIRE TRANSFER - LANDMARK $12,014.91 $53,688.00 $162.50 $1,522.47 $156,992.47 TOTAL WIRE TRANSFER OUT $224,380.35 014 PREPARED 11/10/2010, 14:02:37 EXPENDITURE APPROVAL LIST PAGE 1 PROGRAM: GM339L AS OF: 11/12/2010 CHECK DATE: 11/12/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------- VEND NO SEQB VENDOR NAME ______________________________________________________________________________________________ EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ----------- _________________________________________________________________________________________________________________________ NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0003686 00 ARNOLD, JASON NOV'10 001923 00 11/12/2010 101-6001-463.10-10 ARCH/LNDSCP COMM 75.00 VENDOR TOTAL * 75.00 0000133 00 CALPERS LONG-TERM CARE PROGRAM 20101112 PR1112 00 11/12/2010 101-0000-209.49-00 PAYROLL SUMMARY 106.00 VENDOR TOTAL * 106.00 0005283 00 COACHELLA VALLEY RESCUE MISSION DONATIONS 001923 00 11/12/2010 101-1002-413,35-01 THNKSGVNG/XMAS 11000.00 VENDOR TOTAL * 1,000.00 0000268 00 COACHELLA VALLEY WATER DIST 308195-839202 001913 00 11/12/2010 101-3002-451.41-16 WATER SVC 197.28 VARIOUS 001917 00 11/12/2010 101-3002-451.41-16 WATER SVC 373.14 1010521324960 001913 00 11/12/2010 101-3005-451.40-07 PIONEER PARK 284.46 VARIOUS 001915 00 11/12/2010 101-3005-451.40-04 WATER SVC 930.52 VARIOUS 001916 00 11/12/2010 101-3005-451.40-14 WATER SVC 903.82 VARIOUS 001918 00 11/12/2010 101-5008-419.41-16 WATER SVC 119.60 278563727672 001913 00 11/12/2010 101-7004-431.41-19 WATER SVC 27.96 114655329660 001913 00 11/12/2010 101-7004-431.41-19 WATER SVC 21.24 277189736176 001913 00 11/12/2010 101-7004-431.41-19 WATER SVC 43.64 VARIOUS 001914 00 11/12/2010 101-7004-431.41-19 WATER SVC 11,330.46 VENDOR TOTAL * 14,232.12 0000267 00 COACHELLA VALLEY WATER DISTRICT 10-2635 001923 00 11/12/2010 401-1807-551.45-01 SEASONS PK 2009-05 2,800.00 VENDOR TOTAL * 2,800.00 0001235 00 DEERINGER, TERRY REIMB 001923 00 11/12/2010 101-1004-413.53-05 LUNCH W/ CONSULTANT 29.45 VENDOR TOTAL * 29.45 0005240 00 DEL'S FLOORING CONTRACTOR'S INC 8186 001923 00 11/12/2010 401-1847-551.45-01 REHAB 52900RAMIREZ 1,817.00 VENDOR TOTAL * 1,817.00 0005877 00 DIAZ, FREDDIE LANDSCAPE MAINTENANCE 13989 001923 00 11/12/2010 401-1847-551.45-01 REHAB 5290GRAMIREZ 800.00 549 001923 00 11/12/2010 401-1847-551.45-01 REHAB 52900RAMIREZ 5,867.00 13988 001923 00 11/12/2010 401-1848-551.45-01 REHAB 52685VALLEJO 800.00 VENDOR TOTAL * 7,467.00 0004082 00 DOLPHIN CAPITAL CORP 2866046 001911 00 11/12/2010 101-4002-415.56-29 WATER SVC 266.44 VENDOR TOTAL * 266.44 0005440 00 FOREST CUSTOM PAINTING 11210 001923 00 11/12/2010 401-1848-551.45-01 REHAB 52685VALLEJO 2,950.00 VENDOR TOTAL * 2,950.00 0000940 00 FUELMAN O C�"1 PREPARED 11/10/2010, 14:02:37 EXPENDITURE APPROVAL LIST PAGE 2 PROGRAM: GM339L AS OF: 11/12/2010 CHECK DATE: 11/12/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEO# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------------------------------------------------------------------------------------------ NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0000940 00 FUELMAN NP27277765 001923 00 11/12/2010 501-0000-511.43-34 OCT-FUEL 711.19 VENDOR TOTAL * 711.19 0004899 00 FURINO/GREENE CREATIVE INC 2084 001923 00 11/12/2010 101-1003-413.55-07 '11 CALENDAR 13,734.00 VENDOR TOTAL * 13,734.00 0000269 00 IMPERIAL IRRIGATION DIST 50435874 001919 00 11/12/2010 101-3005-451.40-51 ELECTRIC-MONTICELLO 5.38 50229968 001919 00 11/12/2010 101-3005-451.40-61 ELECTRIC-LQ PARK 3,103.75 50014295 001919 00 11/12/2010 101-7004-431.41-04 ELECTRIC 563.75 50015007 001919 00 11/12/2010 101-7004-431.41-04 ELECTRIC 61.29 50015015 001919 00 11/12/2010 101-7004-431.41-04 ELECTRIC 43.49 50015075 001919 00 11/12/2010 101-7004-431.41-07 ELECTRIC 5.38 50183030 001919 00 11/12/2010 101-7004-431.41-04 ELECTRIC 39.69 50186199 001919 00 11/12/2010 101-7004-431.41-04 ELECTRIC 56.19 50428660 001919 00 11/12/2010 101-7004-431.41-07 ELECTRIC 5.38 50427628 001919 00 11/12/2010 101-7004-431.41-07 ELECTRIC 4.11 VARIOUS 001920 00 11/12/2010 101-7004-431.41-04 ELECTRIC 712.79 VARIOUS 001921 00 11/12/2010 101-7004-431.41-07 ELECTRIC 334.92 VARIOUS 001922 00 11/12/2010 101-7004-431.41-09 ELECTRIC 5.38 VENDOR TOTAL * 4,941.50 0005892 00 LARA MASONRY 108 001923 00 11/12/2010 401-1848-551.45-01 REHAB 52685VALLEJO 7,214.00 VENDOR TOTAL * 7,214.00 0004722 00 MARTHA'S VILLAGE KITCHEN DONATION 001923 00 11/12/2010 101-1002-413.35-01 THNKSGVNG/XMAS 11000.00 VENDOR TOTAL * 11000.00 0005654 00 MCCUNE, KEVIN NOV'10 001923 00 11/12/2010 101-6001-463.10-10 ARCH/LNDSCP COMM 75.00 VENDOR TOTAL * 75.00 0000044 00 ROSENOW SPEVACEK GROUP INC AUG'10 001923 00 11/12/2010 101-0000-228.10-00 10-008 DEV DEP 1,367.50 AUG'10 001923 00 11/12/2010 245-9001-703.32-07 LOWBMOD HSNG#1 12,517.10 AUG'10 001923 00 11/12/2010 246-9002-703.32-07 LOWBMOD HSNG#2 17,402.11 AUG'10 001923 00 11/12/2010 246-9002-703.32-07 DUNE PALMS 185.00 AUG'10 001923 00 11/12/2010 405-9001-702.32-07 CAPITOL PRJ #1 508.75 AUG'10 001923 00 11/12/2010 406-9002-702.32-07 CAPITOL PRJ#2 416.25 VENDOR TOTAL * 32,396.71 0000150 00 SPARKLETTS 4280957102810 001913 00 11/12/2010 101-5054-421.41-16 WATER SVC 133.92 4281072102810 001912 00 11/12/2010 101-7004-431.56-52 WATER-PW 129.27 s VENDOR TOTAL * 263.19 0000442 00 THOMS, DAVID PREPARED 11/10/2010, 14:02:37 EXPENDITURE APPROVAL LIST PAGE 3 PROGRAM: GM339L AS OF: 11/12/2010 CHECK DATE: 11/12/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SE0# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------------------------------------------------------------------------------------------ NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0000442 00 THOMS, DAVID NOV-10 001923 00 11/12/2010 101-6001-463.10-10 ARCH/LNDSCP COMM 75.00 VENDOR TOTAL * - 75.00 0000063 00 UNITED WAY OF THE DESERT 20101112 PR1112 00 11/12/2010 101-0000-209.81-00 PAYROLL SUMMARY 109.00 VENDOR TOTAL * 109.00 0005228 00 VERIZON BUSINESS 61855762 001923 00 11/12/2010 101-5054-421.41-22 CORP CTR 78.03 VENDOR TOTAL * 78.03 0002290 00 VERIZON CALIFORNIA 771-2109 001909 00 11/12/2010 101-7004-431.41-04 TRFF SIGNAL 10/25-11/24 38.25 VENDOR TOTAL * 38.25 0000068 00 VERIZON COMMUNICATIONS 1160767123 001910 00 11/12/2010 101-4002-415.41-22 INTERNET 10/25-11/24 79.99 VENDOR TOTAL * 79.99 TOTAL EXPENDITURES **** 91,458.87 GRAND TOTAL ******************** 91,458.87 4 PREPARED 11/18/2010, 9:47:36 EXPENDITURE APPROVAL LIST PAGE 1 PROGRAM: GM339L AS OF: 11/19/2010 CHECK DATE: 11/19/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------------------------------------------------------------------------------------------ NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0001047 00 ADOLPH, DON ADOLPH 002008 00 11/19/2010 101-0000-228.15-00 SIGN PERMIT RFND 200.00 VENDOR TOTAL * 200.00 0000015 00 ADT SECURITY SERVICES 35859559 001999 00 11/19/2010 101-3002-451.41-30 DEC -SR CENTER 270.61 35859551 002009 00 11/19/2010 101-3005-451.41-35 DEC-FEB SPORTS COMPLEX 167.13 35859576 002009 00 11/19/2010 101-3005-451.43-59 DEC-LQ PARK 67.44 35859550 001998 00 11/19/2010 101-3006-451.41-30 DEC -MUSEUM 73.00 35859549 002009 00 11/19/2010 101-5054-421.41-30 DEC-CORP CTR 40.90 35859571 002009 00 11/19/2010 101-5054-421.41-30 DEC-FEB BERMUDAS 112.50 35859561 002000 00 11/19/2010 101-5055-422.41-30 ST#93 SECURITY 45.20 VENDOR TOTAL * 776.78 0005919 00 BENDER, TIMOTHY R BENDER 002009 00 11/19/2010 101-0000-228.15-00 SIGN PERMIT RFND 200.00 VENDOR TOTAL * 200.00 0005700 00 BLAKELEY, SHARRELL NOV'10 002008 00 11/19/2010 101-3001-451.10-10 COMM SVC MTG 75.00 VENDOR TOTAL x 75.00 0003210 00 BURRTEC WASTE & RECYCLING SVCS 44LO461168 002006 00 11/19/2010 401-1766-551.45-01 ST#32 CORP YD 1,779.53 44LC466906 002007 00 11/19/2010 401-1766-551.45-01 ST#32 CORP YD 103.52 45PU467225 002009 00 11/19/2010 401-1771-551.45-01 TEMP RM-SPRTS COMPLEX 1,341.56 45PU466524 002008 00 11/19/2010 401-1840-551.80-01 PAIGE TEMP RM 835.50 44LT467078 002004 00 11/19/2010 401-1847-551.45-01 REHAB 52900RAMIREZ 747.39 44LT467446 002005 00 11/19/2010 401-1848-551.45-01 REHAB 52685VALLEJO 406.32 VENDOR TOTAL * 5,213.82 0005916 00 CAMPBELL, TIMOTHY L CAMPBELL 002009 00 11/19/2010 101-0000-228.15-00 SIGN PERMIT RFND 200.00 VENDOR TOTAL * 200.00 0000268 00 COACHELLA VALLEY WATER DIST 278545737654 002009 00 11/19/2010 101-3005-451.40-01 WATER SVC 24.60 VARIOUS 002009 00 11/19/2010 101-3005-451.40-12 WATER SVC 74.32 VARIOUS 001988 00 11/19/2010 101-3006-451.41-16 WATER SVC 276.23 269363692128 001989 00 11/19/2010 101-5055-422.41-16 ST#70 WATER SVC 70.45 279151738268 001990 00 11/19/2010 101-5055-422.41-16 ST#93 SEWER 387.06 279153738270 001991 00 11/19/2010 101-5055-422.41-16 ST#93 IRRIG 320.91 310073841308 001992 00 11/19/2010 101-5055-422.41-16 ST#93 FIRE METER 20.00 VENDOR TOTAL * 1,173.57 0005917 00 COMM TO RE-ELECT ASSEMBLYMEMBER PEREZ 002009 00 11/19/2010 101-0000-228.15-00 SIGN PERMIT RFND 200.00 VENDOR TOTAL • 200.00 01 04034 00 CSMFO O F-+ co PREPARED 11/18/2010, 9:47:36 EXPENDITURE APPROVAL LIST PAGE 2 PROGRAM: GM339L AS OF: 11/19/2010 CHECK DATE: 11/19/2010 CITY OF LA QUINTA, CALIFORNIA --------------------------------------------------------------------------•--------------------------------------------------------- VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------------------------------------------------------------------------------------------ NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0004034 00 CSMFO J FALCONER 001826 00 11/09/2010 101-4001-415.53-03 MEMBERSHIP CHECK #: 89565 110.00- 0005011 00 1624103 0004082 00 2888702 0000441 00 93203537 0005684 00 NOV'10 0004438 00 NOV'10 0005440 00 111710 111710 0005915 00 FRANKSON 0004684 00 GRIFFITH 0000627 00 REIMB 0000036 116015 6024942 5102259 5194468 6023930 6016511 s2025447 02043078 00 VENDOR TOTAL * DISH NETWORK 002008 00 11/19/2010 502-0000-512.30-03 DISH TV 11/13-12/12 VENDOR TOTAL * DOLPHIN CAPITAL CORP 002001 00 11/19/2019 101-4002-415.56-29 WATER SVC VENDOR TOTAL * EMPLOYMENT DEVELOPMENT DEPT 002009 00 11/19/2010 101-1004-413.27-01 EMPLOYMENT DEV VENDOR TOTAL * ENGEL, HEATHER L 002008 00 11/19/2010 101-3001-451.10-10 COMM SVC MTG VENDOR TOTAL * FITZPATRICK, KATHLEEN 002008 00 11/19/2010 101-3001-451.10-10 COMM SVC MTG VENDOR TOTAL * FOREST CUSTOM PAINTING 002014 00 11/19/2010 401-1847-551.45-01 REHAB 52900RAMIREZ 002014 00 11/19/2010 401-1848-551.45-01 REHAB 52685VALLEJO VENDOR TOTAL * FRANKSON, ERIC 002009 00 11/19/2010 101-0000-228.15-00 SIGN PERMIT RFND VENDOR TOTAL * GRIFFITH, DONALD ATTORNEY AT LAW 002008 00 11/19/2010 101-0000-228.15-00 SIGN PERMIT RFND VENDOR TOTAL * HENDERSON, TERRY 002009 00 11/19/2010 101-1001-411.51-01 MTG LCC 11/8 VENDOR TOTAL * HOME DEPOT CREDIT SERVICES 002023 00 11/19/2010 101-3005-451.56-52 PAIGE IRRIG REPAIR 002023 00 11/19/2010 101-5055-422.43-61 ST#93 BLOWER 002023 00 11/19/2010 101-5055-422.43-61 ST#93 BLOWER 002023 00 11/19/2010 101-5055-422.43-61 ST#93 BLOWER 002022 00 11/19/2010 101-7003-431.56-52 MATERIAL 002023 00 11/19/2010 101-7003-431.56-52 MATERIAL 002023 00 11/19/2010 101-7003-431.56-52 MATERIAL 002023 00 11/19/2010 101-7003-431.56-52 MATERIAL .00 110.00- 36.77 36.77 53.29 53.29 120.00 120.00 75.00 75.00 75.00 75.00 100.00 100.00 200.00 200.00 200.00 200.00 200.00 35.00 35.00 14.27 43.47 107.66 43.47- 26.61 38.68 26.08 29.31 PREPARED 1111812010, 9:47:36 EXPENDITURE APPROVAL LIST PAGE 3 PROGRAM: GM339L AS OF: 11/19/2010 CHECK DATE: 11/19/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------------------------------------------------------------------------------------------ NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0000036 00 HOME DEPOT CREDIT SERVICES 9010375 002023 00 11/19/2010 101-7003-431.56-58 STREET PAINT 40.23 6043161 002023 00 11/19/2010 101-7003-431.56-52 MATERIALS 48.90 7023856 002021 00 11/19/2910 101-7004-431.56-52 MATERIAL 222.11 5015605 002023 00 11/19/2010 101-7004-431.56-55 SMALL TOOLS 147.83 2010030 002023 00 11/19/2010 101-7004-431.56-52 MATERIAL 17.45 2212217 002023 00 11/19/2010 101-7004-431.56-52 SUPPLY 19.38 2184971 002023 00 11/19/2010 101-7004-431.56-52 LNDSCP MATERIAL 401.94 6213758 002023 00 11/19/2010 401-1833-551.45-01 REHAB 52280VELASCO 15.53 7025905 002023 00 11/19/2010 401-1847-551.45-01 REHAB 52900RAMIREZ 326.09 6213758 002023 00 11/19/2010 401-1847-551.45-01 REHAB 52900RAMIREZ 15.53 2970423 002023 00 11/19/2010 401-1847-551.45-01 REHAB 52900RAMIREZ 756.66 1970466 002023 00 11/19/2010 401-1847-551.45-01 REHAB 52900RAMIREZ 140.29 VENDOR TOTAL * 2,394.55 0003427 00 HSBC BUSINESS SOLUTIONS 75083 002011 00 11/19/2010 101-3001-451.33-62 VET DAY SUPPLIES 113.50 78832 002010 00 11/19/2010 101-3002-451.56-02 REFRESHMENTS 69.92 7547 002010 00 11/19/2010 401-1791-551.45-01 DEDICAION EVENT 74.56 21220 002010 00 11/19/2010 401-1791-551.45-01 FIRE ST DEDICATION 33.98 53785 002010 00 11/19/2010 501-0000-511.43-40 VEH #49 TIRE PURCHASE 780.71 VENDOR TOTAL * 1,072.67 0005099 00 LAWRENCE, MICHELE NOV'10 002008 00 11/19/2010 101-3001-451.10-10 COMM SVC MTG 75.00 VENDOR TOTAL r 75.00 0000505 00 LEIDNER, ROBERT NOV'10 002008 00 11/19/2010 101-3001-451.10-10 COMM SVC MTG 75.00 VENDOR TOTAL' * 75.00 0005667 00 M A Y PLUMBING 76203 002008 00 11/19/2010 401-1847-551.45-01 REHAB 52900RAMIREZ 447.00 VENDOR TOTAL ■ 447.00 0004077 00 MALDONADO, DENISE REIMB 002009 00 11/19/2010 101-5054-421.51-20 EARTHQUAKE KITS 146.50 VENDOR TOTAL * 146.50 0005921 00 MALDONADO, JOE A MALDONADO 002009 00 11/19/2010 101-0000-228.15-00 SIGN PERMIT RFND 200.00 VENDOR TOTAL x 200.00 0005734 00 MORTENSON, KURT T NOV110 002008 00 11/19/2010 101-4001-415.10-10 INVSTMNT ADV MTG 75.00 VENDOR TOTAL * 75.00 0005775 00 MOYA, DANIEL 111710 002013 00 11/19/2010 401-1833-551.45-01 LOT CLEANING 100.00 11F710 002012 00 11/19/2010 401-1848-551.45-01 LOT CLEANING 100.00 O r) O PREPARED 11/18/2010, 9:47:36 EXPENDITURE APPROVAL LIST PAGE 4 PROGRAM: GM339L AS OF: 11/19/2010 CHECK DATE: 11/19/2010 CITY OF LA OUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEO# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0005775 00 MOYA, DANIEL VENDOR TOTAL * 200.00 0003694 00 PAUL, JAMES & SHARON DEC'10 002008 00 11/19/2010 101-5054-421.44-04 SUBSTATION RENT 6,666.31 VENDOR TOTAL * 6,666.31 0005918 00 PENA, JOHN J PENA 002009 00 11/19/2010 101-0000-228.15-00 SIGN PERMIT RFND 200.00 VENDOR TOTAL * 200.00 0002411 00 RASSI, RANDY NOV'10 002008 00 11/19/2010 101-4001-415.10-10 INVSTMNT ADV MTG 75.00 VENDOR TOTAL * 75.00 0002862 00 REED, DAVIS CONSTRUCTION, INC. 11 002014 00 11/19/2010 401-1766-551.45-01 ST#32/CORP YD 60,280.00 VENDOR TOTAL * 60,280.00 0000614 00 ROOF TILE SPECIALTY INC 5501 002008 00 11/19/2010 401-1848-551.45-01 REHAB 52685VALLEJO 9,724.00 VENDOR TOTAL * 9,724.00 0005920 00 SANCHEZ, STEVE SANCHEZ 002009 00 11/19/2010 101-0000-228.15-00 SIGN PERMIT RFND 200.00 VENDOR TOTAL * 200.00 0005423 00 SANTIAGO CANYON COLLEGE WAYNE/LIZ 002014 00 11/19/2010 101-5004-424.51-01 PBLC09836697 TRAINING 130.00 VENDOR TOTAL * 130.00 0005508 00 SPEEDY AC & HEATING 111210 002008 00 11/19/2010 401-1847-551,45-01 REHAB 52900RAMIREZ 3,500.00 VENDOR TOTAL * 3,500.00 0005080 00 SPIRTOS, ANDREA NOV110 002008 00 11/19/2010 101-4001-415.10-10 INVSTMNT ADV MTG 75.00 'VENDOR TOTAL * 75.00 0002923 00 SYLK, ROBERT F. SYLK 002008 00 11/19/2010 101-0000-228.15-00 SIGN PERMIT RFND 200.00 VENDOR TOTAL * 200.00 0003243 00 TASC - FEES 3000196746 002009 00 11/19/2010 101-0000-209.46-00 TASC FEES 503.40 VENDOR TOTAL * 503.40 0000056 00 TIME WARNER CABLE b406828 • 002003 00 11/19/2010 101-7004-431.56-52 CABLE 11/10-12/09 58.11 VENDOR TOTAL * 58.11 0004621 00 TOWER ENERGY GROUP PREPARED 11/18/2010, 9:47:36 EXPENDITURE APPROVAL LIST PAGE 5 PROGRAM: GM339L AS OF: 11/19/2010 CHECK DATE: 11/19/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------------------------------------------------------------------------------------------ NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0004621 00 TOWER ENERGY GROUP 9736299IN 002008 00 11/19/2010 501-0000-511.43-34 FUEL 10/16-10/31 2,743.55 VENDOR TOTAL * 0005761 00 TSR CONSTRUCTION 3 002008 00 11/19/2010 401-1794-551.45-01 PRJ 2008-06 VENDOR TOTAL ■ 0003892 00 USA MOBILITY WIRELESS, INC. T3393252K 002002 00 11/19/2010 101-4902-415.41-25 PAGERS 0002290 00 VERIZON CALIFORNIA 345-2951 001994 00 11/19/2010 771-3100 001996 00 11/19/2010 777-1222 001993 00 11/19/2010 771-0231 001995 00 11/19/2010 UH8-9234 002009 00 11/19/2010 0000068 00 VERIZON COMMUNICATIONS 1100796348 001997 00 11/19/2010 0002955 00 VERIZON WIRELESS 920386988 002011 00 11/19/2010 0003206 00 VOTE TERRY TERRY 002008 00 11/19/2010 0003897 00 WATERJET WEST, INC. 4455 002008 00 11/19/2010 0000274 00 WELLS FARGO BUSINESS CARD 3072 002015 00 11/19/2010 3072 002016 00 11/19/2010 3072 002017 00 11/19/2010 3072 002018 00 11/19/2010 3072 002019 00 11/19/2010 3072 002020 00 11/19/2010 0000753 00 WIRELESS WATCHDOGS 9$205 002008 00 11/19/2010 O N N VENDOR TOTAL 101-3005-451.43-59 LQ PARK 101-3005-451.40-16 SPORTS CMPLX LIGHTING 101-4002-415.41-22 DSL SVC 11/4-12/3 101-4002-415.41-22 NOV-WASH/EISEN 101-5054-421.43-62 DATA LINE-CORP CTR VENDOR TOTAL r 101-4002-415.41-22 INTERNET 11/10-12/9 VENDOR TOTAL * 101-4002-415.41-25 PC CARD 10/4-11/3 VENDOR TOTAL * 101-0000-228.15-00 SIGN PERMIT RFND VENDOR TOTAL > 270-0000-451.43-55 VETS PANEL CUTTING VENDOR TOTAL * 101-1001-411.56-02 VISA CARD PYNT 101-1002-413.51-01 VISA CARD PYMT 101-1004-413.51-01 VISA CARD PYMT 101-1004-413.51-19 VISA CARD PYMT 101-2001-411.53-03 VISA CARD PYMT 101-6002-463.51-01 VISA CARD PYMT VENDOR TOTAL 101-4002-415.41-25 MOBILE PH 10/23-11/22 VENDOR TOTAL HAND ISSUED TOTAL 2,743.55 14,714.70 14,714.70 76.76 76.76 44.11 34.99 127.42 38.29 277.83 522.64 79.95 79.95 45.01 45.01 200.00 200.00 350.00 350.00 92.44 163.80 50.00 9,562.78 8.70 100.92 9,978.64 256.00 256.00 110.00- PREPARED 11/18/2010, 9:47:36 EXPENDITURE APPROVAL LIST PAGE 6 PROGRAM: GM339L AS OF: 11/19/2010 CHECK DATE: 11/19/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------------------------------------------------------------------------------------------ NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0000753 00 TOTAL EXPENDITURES 124,299.02 110.00- GRAND TOTAL»*>*>rr 124,189.02 PREPARED 11/23/2010, 16:14:48 EXPENDITURE APPROVAL LIST PAGE 1 PROGRAM: GM339L AS OF: 11/23/2010 CHECK DATE: 11/23/2010 CITY OF LA QUINTA, CALIFORNIA --------------------------------- VEND NO SEQ# VENDOR NAME -------------------------------------------------------------------------------------------------- EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------------------------------------------------------------------------------------------ NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0000002 00 ACE HARDWARE 107873 001951 00 11/23/2010 101-3006-451.43-01 MUSEUM SUPPLIES 17.20 107847 001950 00 11/23/2010 101-5008-419.43-88 GENERAL R&M 4.81 VARIOUS 001932 00 11/23/2010 101-7003-431.56-52 MATERIALS 783.37 108346 001949 00 11/23/2010 101-7003-431.56-52 MATERIAL/SUPPLY 93.75 0002688 00 ADVANTAGE FITNESS PRODUCTS SI-133826 002059 00 11/23/2010 SI-133004 002060 00 11/23/2010 SI-133591 002061 00 11/23/2010 SI-133198 002062 00 11/23/2010 SI-133577 002063 00 11/23/2010 0005016 00 ALVAREZ, MARIA ISABEL VARIOUS 002052 00 11/23/2010 0000016 00 AMERIPRIDE UNIFORM SERVICES L727849-1010 002068 00 11/23/2010 L737056-1010 002069 00 11/23/2010 0005934 00 ANDERSON, STEPHANIE 48571 002088 00 11/23/2010 0005831 00 AQUATECHNEX LLC 2625 001954 00 11/23/2010 2626 001953 00 11/23/2010 0004951 00 ARIDA, NEAL 220704-03 002044 00 11/23/2010 0000018 00 BANG INC, DAVE 32554 001981 00 11/23/2010 0005935 00 BLACKWOOD, EMILY 48572 002088 00 11/23/2010 VENDOR TOTAL 101-3003-451.56-02 FITNESS CTR-MAINT 101-5055-422.34-04 OCT-ST#32 MAINT 101-5055-422.34-04 OCT-ST#93 MAINT 101-5055-422.34-04 OCT-ST#70 MAINT 101-5055-422.34-04 ST#32 STAIRMSTR VENDOR TOTAL ■ 101-3002-451.33-43 INSTRUCTOR PYMT VENDOR TOTAL * 101-3002-451.42-15 JANITORIAL 101-3002-451.42-15 JANITORIAL VENDOR TOTAL * 101-0000-228.30-00 REFUND VENDOR TOTAL * 101-7004-431.34-04 OCT-SRR LLD LAKE SVC 405-9001-702.32-15 OCT-LAKE SVC VENDOR TOTAL * 101-3003-451.33-43 INSTRUCTOR PYMT VENDOR TOTAL * 101-3005-451.56-37 SAGAURO VANDALISM VENDOR TOTAL * 101-0000-228.30-00 REFUND VENDOR TOTAL * 0003274 00 BOODEN, RENATE .VARIOUS 002055 00 11/23/2010 101-3002-451.33-43 INSTRUCTOR PYMT a VENDOR TOTAL * 0000021 00 CARQUEST O IV di 899.13 150.00 112.50 112.50 112.50 81.23 568.73 784.00 784.00 80.00 80.00 160.00 100.00 100.00 680.00 575.00 1,255.00 315.00 315.00 265.26 265.26 600.00 600.00 210.00 210.00 PREPARED 11/23/2010, 16:14:48 EXPENDITURE APPROVAL LIST PAGE 2 PROGRAM: GM339L AS OF: 11/23/2010 CHECK DATE: 11/23/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------ NO NO DATE NO ----------------------------------------------------------------------------------- DESCRIPTION AMOUNT AMOUNT 0000021 00 CARQUEST 7339377710 001933 00 11/23/2010 501-0000-511.43-46 SWEEPER 19.76 VENDOR TOTAL * 19.76 0002298 00 CENTRAL SECURITY SERVICES, INC 69149 002088 00 11/23/2010 101-5055-422.41-30 OCT-DEC ST#32 375.00 VENDOR TOTAL * 375.00 0004115 00 CHECKMATE TELEPHONE EXCHANGE 101102232101 002065 00 11/23/2010 101-5006-426.51-07 A/C ANSWERING SVC 352.86 101102190101 002088 00 11/23/2010 101-7003-431.56-52 ANSWERING SVC 118.33 VENDOR TOTAL * 471.19 0003710 00 CHEMSEARCH 789162 001959 00 11/23/2010 101-7004-431.56-52 MATERIAL 1,516.27 VENDOR TOTAL * 1,516.27 0000355 00 CLEAN STREET 62037 001933 00 11/23/2010 101-7003-431.44-10 OCT-ST SWEEPING 8,001.12 VENDOR TOTAL * 8,001.12 0004573 00 COMMUNITY HEALTH AGENCY HS000002833 002082 00 11/23/2010 101-5006-426.51-04 SEP LAB TEST 50.00 VENDOR TOTAL * 50.00 0000358 00 COUNTS UNLIMITED INC 10099 001933 00 11/23/2010 101-7006-431.32-09 TRFF COUNTS 440.00 VENDOR TOTAL * 440.00 0005204 00 CROWSON MANAGEMENT SERVICES LLC 110110 001932 00 11/23/2010 101-7001-431.32-07 GRAFFITI 297.50 VENDOR TOTAL * - 297.50 0004034 00 CSMFO J FALCONER 001932 00 11/23/2010 101-4001-415.53-03 MEMBERSHIP 110.00 VENDOR TOTAL * 110.00 0005928 00 CSMFO PLUMLEE 002088 00 11/23/2010 101-1004-413.53-03 MEMBERSHIP 110.00 VENDOR TOTAL * 110.00 0002302 00 DATELAND CONSTRUCTION CO., INC 101004 001932 00 11/23/2010 401-1817-551.45-01 CONT SVC 2009-15 55,751.40 VENDOR TOTAL * 55,751.40 0005240 00 DEL'S FLOORING CONTRACTOR'S INC 8192. 001986 00 11/23/2010 401-1791-551,45-01 ST#32 APP #4 5,747.71 VENDOR TOTAL * 5,747.71 000P112 00 DEPARTMENT OF JUSTICE O PJ cn PREPARED 11/23/2010, 16:14:48 EXPENDITURE APPROVAL LIST PAGE 3 PROGRAM: GM339L AS OF: 11/23/2010 CHECK DATE: 11/23/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------------------------------------------------------------------------------------------ NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0000112 00 DEPARTMENT OF JUSTICE 817062 002071 00 11/23/2010 101-5054-421.36-31 BLOOD ALCOHOL 70.00 821795 002079 00 11/23/2010 101-5054-421.36-31 BLOOD ALCOHOL 140.00 VENDOR TOTAL ■ 210.00 0005446 00 DESERT CONCEPTS CONSTRUCTION INC 5 001984 00 11/23/2010 401-1766-551.45-01 ST#32/CORP YD PRJ 26,949.01 5 001985 00 11/23/2010 401-1791-551.45-01 ST#32/CORP YD PRJ 53,978.96 VENDOR TOTAL * 80,927.97 0000026 00 DESERT ELECTRIC SUPPLY S1768714001 001945 00 11/23/2010 101-7004-431.56-52 ELECTRIC MATERIAL 44.52 S1768461001 001946 00 11/23/2010 101-7004-431.56-52 ELECTRIC MATERIAL 92.76 S1771390002 002028 00 11/23/2010 101-7004-431.56-52 ELECTRIC 101.13 S1763398001 002029 00 11/23/2010 101-7004-431,56-52 ELECTRIC 101.04 VENDOR TOTAL > 339.45 0003404 00 DESERT SUN DS0464815 001980 00 11/23/2010 101-3002-451.53-04 SUBSCRIPTIONS 211.63 VENDOR TOTAL * 211.63 0000211 00 DESERT SUN PUBLISHING CO 4341 001926 00 11/23/2010 101-4001-415.55-01 ADS 254.02 4200 001925 00 11/23/2010 101-6001-463.55-01 ADS 175.36 4623 001927 00 11/23/2010 101-6001-463.55-01 ADS 168.72 4671 001928 00 11/23/2010 101-6001-463.55-01 ADS 316.27 VENDOR TOTAL * 914.37 0003330 00 DESERT UNIFORMS 467726 001982 00 11/23/2010 101-5054-421.51-20 UNIFORMS 43.49 VENDOR TOTAL a 43.49 0000117 00 DIETERICH POST COMPANY 719065 001932 00 11/23/2010 101-7002-431.53-01 PLOTTER PAPER 220.15 VENDOR TOTAL x 220.15 0004602 00 DOMINY & ASSOCIATES ARCHITECTS 26 002089 00 11/23/2010 401-1766-551.45-01 ST#32/CORP YD PRJ 1,915.32 26 002090 00 11/23/2010 401-1791-551.45-01 ST#32/CORP YD PRJ 3,836.38 VENDOR TOTAL ■ 5,751.70 0000595 00 DOZIER APPRAISAL COMPANY 1072 001932 00 11/23/2010 246-9002-703.32-07 APPRAISAL LOT 7 5,700.00 VENDOR TOTAL x 5,700.00 0000389 00 DUNHAM, KATHY VARIOUS 002054 00 11/23/2010 101-3002-451.33-43 INSTRUCTOR PYMT 136.50 VENDOR TOTAL * 136.50 a 0004624 00 EISENHOWER OCCUPATIONAL HEALTH PREPARED 11/23/2010, 16:14:48 EXPENDITURE APPROVAL LIST PAGE 4 PROGRAM: GM339L AS OF: 11/23/2010 CHECK DATE: 11/23/2010 CITY OF LA QUINTA, CALIFORNIA --------------------------------------------------------------------- -------------------------------------------------------------- VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------------------------------------------------------------------------------------------ NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0004624 00 EISENHOWER OCCUPATIONAL HEALTH 10119-213 002070 00 11/23/2010 101-1004-413.32-10 HESS PHYSICAL 93.00 VENDOR TOTAL a 93.00 0005927 00 ENGINEERED PLASTIC SYSTEMS, LLC 14148 002088 00 11/23/2010 101-3005-451.56-37 NAT PRSV FENCE 605.16 VENDOR TOTAL * 605.16 0001474 00 ESGIL CORPORATION 11102379 001971 00 11/23/2010 101-5002-424.33-28 PLAN CK SVC 1,132.60 VENDOR TOTAL r 1,132.60 0003748 00 ESPINOZA, DAVID C. 12310 002075 00 11/23/2010 101-3003-451.51-33 SP EVENT -TREE LIGHTING 215.00 VENDOR TOTAL > 215.00 0001987 00 EVANS, GUY CONTRACTOR SERVICE 9999-085-1 002088 00 11/23/2010 401-1833-551.45-01 REHAB 522BOVELASCO 498.00 19697000 002088 00 11/23/2010 401-1847-551.45-01 REHAB 52900RAMIREZ 1,394.00 VENDOR TOTAL * 1,892.00 0000119 00 FEDEX 110212224 002088 00 11/23/2010 101-4002-415.51-31 OVERNIGHT MAIL 224.80 VENDOR TOTAL > 224.80 0003864 00 FEDEX BL#103784 002088 00 11/23/2010 101-1000-321.00-00 REFUND 14.00 VENDOR TOTAL * 14.00 0004631 00 FIRST AMERICAN CORELOGIC, INC. 12985293 001932 00 11/23/2010 502-0000-512.56-25 SUBSCRIPTION 1,097.50 VENDOR TOTAL > 1,097.50 0000031 00 FIRST CHOICE SERVICES 95393 001933 00 11/23/2010 101-4002-415.56-27 COFFEE SUPPLIES 281.51 95392 001933 00 11/23/2010 101-4002-415.56-27 COFFEE SUPPLIES 400.07 85059 002088 00 11/23/2010 101-4002-415.56-27 COFFEE SUPPLIES 32.76 VENDOR TOTAL * 714.34 0000366 00 FRANKLIN COVEY 69967597 002088 00 11/23/2010 101-7001-431.56-01 PLANNERS 93.79 VENDOR TOTAL * 93.79 0004899 00 FURINO/GREENE CREATIVE INC 2111 002083 00 11/23/2010 101-1003-413.55-07 BHC PROG GUIDE 2,400.00 2088 002084 00 11/23/2010 101-1003-413.55-07 PS AIRPORT AD COOP 940.00 2108 002085 00 11/23/2010 101-1003-413.55-07 SUNSET HAG AD 500.00 2113 002075 00 11/23/2010 101-3001-451.33-04 PROMOTIONAL 500.00 a VENDOR TOTAL 4,340.00 t004507 00 GILMORE-KIPHART, KIRSTEN PREPARED 11/23/2010, 16:14:48 EXPENDITURE APPROVAL LIST PAGE 5 PROGRAM: GM339L AS OF: 11/23/2010 CHECK DATE: 11/23/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEQ# VENDOR NAME EFTOR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------------------------------------------------------------------------------------------ NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0004507 00 GILMORE-KIPHART, KIRSTEN VARIOUS 002049 00 11/23/2010 101-3003-451.33-43 INSTRUCTOR PYMT 189.00 0005606 00 GOLDNER, ELISE 220719-2 002047 00 11/23/2010 220718-3 002048 00 11/23/2010 0000371 00 GUNNER, BRAD 210162-A1 002053 00 11/23/2010 0005923 00 HAMMOND, CARMEN AL-WASHOE 002088 00 11/23/2010 VENDOR TOTAL * 101-3003-451.33-43 INSTRUCTOR PYMT 101-3003-451.33-43 INSTRUCTOR PYMT VENDOR TOTAL * 101-3002-451.33-43 INSTRUCTOR PYMT VENDOR TOTAL * i gel N :1 iU:K VENDOR TOTAL * 0000956 00 HIDEAWAY BL#5331 002088 00 11/23/2010 101-1000-321.00-00 REFUND VENDOR TOTAL * 0000709 00 HIGH TECH MAILING SERVICES 21549 002087 00 11/23/2010 101-1003-413.55-07 FALL CITY NEWSLETTER VENDOR TOTAL * 0005922 00 MILLEN, ELIZABETH ANNE TRUST BL#106830 002088 00 11/23/2010 101-1000-321.00-00 REFUND 0000035 00 HOARD INC, HUGH 58945 001933 00 11/23/2010 58941 002042 00 11/23/2010 0003068 00 HOUSTON 8 HARRIS PCS. INC. 10-16262 002088 00 11/23/2010 0003948 00 HOUSTON, RONALD 48569 002088 00 11/23/2010 VENDOR TOTAL * 101-3002-451.43-52 HVAC SVC 101-3004-451.43-52 LIBRARY A/C SVC VENDOR TOTAL * 401-1771-551.45-01 LOCATE SEWER 2007-19 VENDOR TOTAL * 101-0000-228.30-00 REFUND VENDOR TOTAL * 0005040 00 INDEPENDENT ELECTRIC SUPPLY INC S100484987001 001933 00 11/23/2010 101-7004-431.56-52 ELECTRICAL MATERIAL VENDOR TOTAL * 0003237 00 INSTITUTE OF TRANSPORTATION ENG 3g310 001932 00 11/23/2010 101-7002-431.53-03 MEMBERSHIP 0 VENDOR TOTAL * 0003245 00 J P STRIPING, INC. 189.00 168.00 300.30 468.30 187.84 187.84 8.00 8.00 33.00 33.00 2,783.63 2,783.63 3.00 3.00 321.75 644.61 966.36 350.00 350.00 50.00 50.00 378.85 378.85 267.00 267.00 PREPARED 11/23/2010, 16:14:48 EXPENDITURE APPROVAL LIST PAGE 6 PROGRAM: GM339L AS OF: 11/23/2010 CHECK DATE: 11/23/2010 CITY OF LA QUINTA, CALIFORNIA ---------------------------------------.--------------------------------------------------------------------------------------------- VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------------------------------------------------------------------------------------------ NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0003245 00 J P STRIPING, INC. 11372 001933 1454 00 11/23/2010 101-7003-431.33-65 SIGNING/STRIPING 15,497.55 0000194 00 JACOBS, STEVEN 220901-2A 002046 00 11/23/2010 0000635 00 JOHNSON POWER SYSTEMS SW030101690 001966 00 11/23/2010 SW030101636 001967 00 11/23/2010 SW030101689 001968 00 11/23/2010 SW030101691 001969 00 11/23/2010 SW030101692 001970 00 11/23/2010 0005932 00 JONES, TERESA L 48570 002088 00 11/23/2010 0005441 2010-144 0000079 35578 0000865 3050 0003498 6566 6500 6564 0005714 558 0000394 LP1110-12 LP1110-04 LPIIIO-07 LP1110-19 LP1110-09 EP1110-21 P1130-11 O N w VENDOR TOTAL * 101-3003-451.33-43 INSTRUCTOR PYMT VENDOR TOTAL * 101-3002-451.41-30 GENERATOR MAINT 101-5008-419.43-25 GENERATOR MAINT 101-5008-419.43-25 GENERATOR R&M 101-5055-422.43-61 ST#70 GENERATOR R&M 101-5055-422.43-61 ST#93 GENERATOR R&M VENDOR TOTAL * 101-0000-228.30-00 REFUND VENDOR TOTAL * 00 KELLEHER MAPPING INC 002088 00 11/23/2010 406-9002-702.32-07 CP LNDSCP LOTS VENDOR TOTAL * 00 KINER COMMUNICATIONS 002086 00 11/23/2010 101-1003-413.55-07 VC WEB HOSTING VENDOR TOTAL * 00 KRIBBS CONSTRUCTION, BRUCE 001979 00 11/23/2010 101-3005-451.56-52 MEMORIAL TREE BASE VENDOR TOTAL * 00 L & L AUTOMOTIVE 001955 00 11/23/2010 501-0000-511.43-40 VEH#27 LOF 001956 00 11/23/2010 501-0000-511.43-40 VEH#49 LOF/BRAKES 001957 00 11/23/2010 501-0000-511.43-40 VEH#70 LOF/BRAKES VENDOR TOTAL * 00 LA QUINTA FARMS LLC 001978 00 11/23/2010 405-9001-702.32-15 SRR PM10 SVC VENDOR TOTAL * 00 LANDMARK GEO-ENGINEERS & GEOLOGISTS 001932 00 11/23/2010 401-1771-551.34-04 CONT SVC 2007-19 001932 00 11/23/2010 401-1789-551.34-04 CUNT SVC 2008-01 001932 00 11/23/2010 401-1792-551.34-04 CONT SVC 2008-04B 002088 00 11/23/2010 401-1792-551.34-04 CONST SVC 2008-04B 001932 00 11/23/2010 401-1807-551.34-04 CONT SVC 2009-05 002088 00 11/23/2010 401-1807-551.34-04 CONST SVC 2009-05 001932 00 11/23/2010 401-1811-551.34-04 CONT SVC 2009-09 15,497.55 189.00 189.00 376.33 408.67 470.86 312.39 379.31 1,947.56 50.00 50.00 250.00 250.00 29.00 29.00 150.00 150.00 209.94 156.65 63.81 430.40 28,750.00 28,750.00 207.00 467.00 2,106.00 1,889.00 936.00 359.00 868.00 PREPARED 11/23/2010, 16:14:48 EXPENDITURE APPROVAL LIST PAGE 7 PROGRAM: GM339L AS OF: 11/23/2010 CHECK DATE: 11/23/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ----------------------------------------------------- NO NO DATE NO ------------------------------------------------------------------------------- DESCRIPTION AMOUNT AMOUNT 0000394 00 LANDMARK GEO-ENGINEERS & GEOLOGISTS LP1110-22 002088 00 11/23/2010 401-1811-551.34-04 CONST SVC 2009-09 701.00 LP1110-10 001932 00 11/23/2010 401-1822-551.34-04 CONT SVC 2009-19 1,379.00 0002182 00 8748 0001239 00 87507 0000080 00 58143 0005925 00 11MEGOIO 0004425 00 220710-11 0004201 00 1012096 0000547 00 VARIOUS 0005933 48567 0002103 91627 0003696 4742575 0000989 10424 OQ02188 m O GD O VENDOR TOTAL * LASR-INK PALM DESERT 001983 00 11/23/2010 502-0000-512.56-02 SUPPLIES VENDOR TOTAL * LIGHT SOURCE 002064 00 11/23/2010 101-5008-419.43-88 GENERAL R&M VENDOR TOTAL * LOCK SHOP INC, THE 002043 00 11/23/2010 101-3005-451.43-64 ELECTRIC RM KEY VENDOR TOTAL * LOS ANGELES COUNTY AUDITOR CNTRLLR 002088 00 11/23/2010 101-5054-421.36-34 SP ENF FUNDS VENDOR TOTAL * MARTIN, PANDARA 002045 00 11/23/2010 101-3003-451.33-43 INSTRUCTOR PYMT VENDOR TOTAL * MAXWELL SECURITY SERVICES INC. 001958 00 11/23/2010 101-5008-419.41-30 DEC -SECURITY VENDOR TOTAL * HEEDS, WAYNE 002056 00 11/23/2010 101-3002-451.33-43 INSTRUCTOR PYMT VENDOR TOTAL * 00 MORENO, JOHN 002088 00 11/23/2010 101-0000-228.30-00 REFUND VENDOR TOTAL * 00 NSA CONSULTING INC 002080 00 11/23/2010 401-1766-551.45-01 ST#32 STAKING VENDOR TOTAL * 00 MUSICIAN'S FRIEND 002074 00 11/23/2010 101-3003-451.56-02 EVENT EQUIPMENT 00 NATIONAL COUNCIL ON THE AGING VENDOR TOTAL 001977 00 11/23/2010 101-3002-451.53-03 MEMBERSHIP VENDOR TOTAL * [Q�1• ae\! [�l: lil �:a x9:7 ail! bl: t;'ala\ A:�aF�I�I�3 8,912.00 121.80 121.80 505.47 505.47 97.88 97.88 498.00 498.00 227.50 227.50 150.00 150.00 200.00 200.00 50.00 50.00 1,470.00 1,470.00 546.00 546.00 145.00 145.00 PREPARED 11/23/2010, 16:14:48 EXPENDITURE APPROVAL LIST PAGE 8 PROGRAM: GM339L AS OF: 11/23/2010 CHECK DATE: 11/23/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------------------------------------------------------------------------------------------ NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0002188 00 NATIONAL RECREATION & PARK ASSOC 23802 001952 00 11/23/2010 101-3001-451.53-03 MEMBERSHIP 575.00 VENDOR TOTAL * 575.00 0001065 00 NIETO, RUBEN 40 001965 00 11/23/2010 501-0000-511.43-43 CAR WASH 494.00 VENDOR TOTAL * 494.00 0005770 00 OAKES, JOSEPH A 220601-2 002050 00 11/23/2010 101-3003-451.33-43 INSTRUCTOR PYMT 84.00 VENDOR TOTAL * 84.00 0000041 00 OFFICE DEPOT 539196702001 001943 00 11/23/2010 101-1004-413.56-01 OFFICE SUPPLIES 48.35 539078610001 002033 00 11/23/2010 101-5001-424.53-01 BCARDS-P HESS 60.97 538426779001 001931 00 11/23/2010 101-5054-421.56-02 OFFICE SUPPLIES 60.97 538461528001 001944 00 11/23/2010 101-7001-431.56-01 OFFICE SUPPLIES 136.98 1227649162 002030 00 11/23/2010 401-1766-551.45-01 FURNITURE -YARD 701.38 1250180524 002031 00 11/23/2010 401-1766-551.45-01 FURNITURE -YARD 692.68- 1263725682 002032 00 11/23/2010 401-1766-551.45-01 FURNITURE -YARD 10.88- 1273676303 001930 00 11/23/2010 502-0000-512.56-22 KEYBOARD 38.87 VENDOR TOTAL * 343.96 0000130 00 ON-TRAC 6957776 001929 00 11/23/2010 101-4002-415.51-31 OVERNIGHT MAIL 3.36 6966330 002088 00 11/23/2010 101-4002-415.51-31 OVERNIGHT MAIL 71.09 VENDOR TOTAL * 74.45 0000695 00 ORIENTAL TRADING COMPANY INC 64132504001 001976 00 11/23/2010 101-3003-451.51-33 SP EVENT -TREE LIGHTING 215.82 VENDOR TOTAL * 215.82 0000322 00 PARKHOUSE TIRE INC 2030078363 001960 00 11/23/2010 101-7004-431.56-52 TK#42 0005127 00 1015005058 0001562 00 33940 33938 33939 33941 0000773 812120672 •J 0005926 O W 00 VENDOR TOTAL * PLUG & PAY TECHNOLOGIES INC 002073 00 11/23/2010 101-3003-451.33-45 OCT-CC FEES VENDOR TOTAL * PRISTINE POOLS SERVICE & REPAIR INC 002072 00 11/23/2010 101-3006-451.41-16 NOV-MUSEUM FOUNTAINS 002081 00 11/23/2010 101-5008-419.43-81 NOV-CITY HALL FOUNTAINS 001961 00 11/23/2010 101-7004-431.34-04 NOV-FONDA/EISEN 001962 00 11/23/2010 101-7004-431.32-07 NOV-LUMPY FOUNTAIN VENDOR TOTAL * PRYOR SEMINARS, FRED 001964 00 11/23/2010 101-7006-431.51-01 102072 LEONARD 12/16 VENDOR TOTAL * iI�7•a7�>•K:[y 121.37 121.37 20.00 20.00 105.00 107.00 214.00 214.00 640.00 299.00 299.00 PREPARED 11/23/2010, 16:14:48 EXPENDITURE APPROVAL LIST PAGE 9 PROGRAM: GM339L AS OF: 11/23/2010 CHECK DATE: 11/23/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------------------------------------------------------------------------------------------ NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0005926 00 R H F INC 59702 002088 00 11/23/2010 0004303 00 RAIN DROP PRODUCTS, LLC 11861-IN 001933 00 11/23/2010 0000227 00 RALPHS CUSTOMER CHARGES A19825 002088 00 11/23/2010 0000254 00 RASA/ERIC NELSON 4395 001932 00 11/23/2010 0000408 00 RASHMI-GRAFF, CHARLOTTE 220716-3 002051 00 11/23/2010 501-0000-511.43-40 RADAR TRAILER VENDOR TOTAL a 101-3005-451.56-37 WATER FEAT VANDALISM VENDOR TOTAL * 101-3002-451.56-02 REFRESHMENTS VENDOR TOTAL r 101-7002-431.33-34 PCN10064 85%COMPLETE VENDOR TOTAL ■ 101-3003-451.33-43 INSTRUCTOR PYMT VENDOR TOTAL * 0002862 00 REED, DAVIS CONSTRUCTION, INC. 12 002088 00 11/23/2010 401-1766-551.45-01 ST#32/CORP YD PRJ VENDOR TOTAL * 0004531 00 RINARD, ROBERT 8210 001975 00 11/23/2010 101-3002-451.56-02 DANCE 12/10/10 VENDOR TOTAL ■ 0000614 00 ROOF TILE SPECIALTY INC BL#1420 002088 00 11/23/2010 0000044 00 ROSENOW SPEVACEK GROUP INC OCT'10 002075 00 11/23/2010 OCT'10 002075 00 11/23/2010 OCT'10 002075 00 11/23/2010 OCT'10 002075 00 11/23/2010 OCT'10 002075 00 11/23/2010 0005798 00 SHARK POOLS INC 10221102 002066 00 11/23/2010 10221101 002067 00 11/23/2010 0000046 00 SMART & FINAL 19249 001932 00 11/23/2010 21875 001932 00 11/23/2010 001932 00 11/23/2010 .43234 7782 001932 00 11/23/2010 O w IV 101-1000-321.00-00 REFUND VENDOR TOTAL * 101-6001-463.32-10 GENERAL PLAN FISCAL 245-9001-703.32-07 LOW&MOD HSNG#1 246-9002-703.32-07 LOW&MOD HSNG#2 405-9001-702.32-07 CAPITAL PRJ #1 406-9002-702.32-07 CAPITOL PRJ #2 101-3001-451.33-13 POOL SUPPLIES 101-3001-451.33-13 NOV-POOL SVC VENDOR TOTAL 101-1004-413.32-07 EAP-HEALTH FAIR 101-3002-451.56-02 REFRESHMENTS 101-3002-451.56-02 LUNCHEON EVENT 401-1791-551.45-01 DEDICATION EVENT 481.67 481.67 257.25 257.25 94.95 94.95 424.00 424.00 45.50 45.50 34,406.00 34,406.00 425.00 425.00 50.00 50.00 11195.00 15,803.91 23,238.75 1, 143.13 843.13 42,223.92 315.00 575.00 890.00 24.89 101.18 130.80 141.85 PREPARED 11/23/2010, 16:14:48 EXPENDITURE APPROVAL LIST PAGE 10 PROGRAM: GM339L AS OF: 11/23/2010 CHECK DATE: 11/23/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0000046 00 SMART & FINAL VENDOR TOTAL * 398.72 0005924 00 STANLEY ACCESS TECH INC 901039874 002088 00 11/23/2010 101-7004-431.56-52 ELECTRIC MATERIAL 11.30 VENDOR TOTAL * 11.30 0000048 00 STAPLES ADVANTAGE 3145190094 002040 00 11/23/2010 101-1001-411.56-02 OFFICE SUPPLIES 146.30 3144959951 001932 00 11/23/2010 101-1003-413.56-01 OFFICE SUPPLIES 30.77 3145190094 002041 00 11/23/2010 101-1004-413.56-01 OFFICE SUPPLIES 12.13 3144913773 001935 00 11/23/2010 101-3001-451.56-01 OFFICE SUPPLIES 119.73 3145168596 002038 00 11/23/2010 101-4002-415.56-27 OFFICE SUPPLIES 128.33 3144959950 001940 00 11/23/2010 101-5001-424,56-01 OFFICE SUPPLIES 62.18 3144959949 001941 00 11/23/2010 101-5001-424.56-01 OFFICE SUPPLIES 345.03 3144959948 001936 00 11/23/2010 101-5055-422.56-55 ST#32 SUPPLIES 256.66 3144887373 001937 00 11/23/2010 101-5055-422.56-55 ST#32 SUPPLIES 315.94 3144887374 001938 00 11/23/2010 101-5055-422.56-55 ST#32 SUPPLIES 263.12 3144959947 001939 00 11/23/2010 101-5055-422.56-55 ST#32 SUPPLIES 89.65 3144887372 002039 00 11/23/2010 101-6001-463.56-01 OFFICE SUPPLIES 32.63 3144959952 001932 00 11/23/2010 101-7001-431.56-01 OFFICE SUPPLIES 152.24 3144938609 001942 00 11/23/2010 101-7001-431.56-01 OFFICE SUPPLIES 138.55 VENDOR TOTAL * 2,093.26 0003888 00 STATE OF CALIFORNIA 52936 002088 00 11/23/2010 101-7002-431.53-03 LIC RENEWAL 125.00 VENDOR TOTAL * 125.00 0005931 00 STATS OF SAN DIEGO, INC 481 002088 00 11/23/2010 101-3001-451.33-04 PROMO FLAGS 1,650.83 VENDOR TOTAL * 1,650.83 0005409 00 STONE'S, CAM AUTOMOTIVE INC. 47924 001932 00 11/23/2010 501-0000-511.43-40 TK#65 47.21 47913 001932 00 11/23/2010 501-0000-511.43-40 TK#38 479.46 47842 001932 00 11/23/2010 501-0000-511.43-40 TK#24 632.92 47942 002088 00 11/23/2010 501-0000-511.43-40 TK#31 SERVICE 45.00 47987 002088 00 11/23/2010 501-0000-511.43-40 TK#71 SERVICE 261.56 VENDOR TOTAL * 1,466.15 0004667 00 SULLIVAN, CHARLES L 210189-AA 002058 00 11/23/2010 101-3002-451.33-43 INSTRUCTOR PYMT 98.00 VENDOR TOTAL * 98.00 0000053 00 SUNLINE TRANSIT AGENCY 42612 001963 00 11/23/2010 501-0000-511.43-40 OCT-FUEL 798.76 VENDOR TOTAL * 798.76 00,03552 00 TESERRA 32947 002088 00 11/23/2010 101-7004-431.34-04 TREE REMOVAL 540.00 7 co w PREPARED 11/23/2010, 16:14:48 EXPENDITURE APPROVAL LIST PAGE 11 PROGRAM: GM339L AS OF: 11/23/2010 CHECK DATE: 11/23/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEQ# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0003552 00 TESERRA VENDOR TOTAL * 540.00 0005929 00 THOMPSON, BRENT ATTORNEY AT LAW BL#106777 002088 00 11/23/2010 101-1000-321.00-00 REFUND 18.00 VENDOR TOTAL * 18.00 0000423 00 THOMPSON, LORNA 210133-2A/B/C 002057 00 11/23/2010 101-3002-451.33-43 INSTRUCTOR PYMT 140.00 VENDOR TOTAL * 140.00 0000057 00 TOPS'N BARRICADES INC 1018316 002026 00 11/23/2010 101-7003-431.56-46 SIGNS 60.85 1018315 002027 00 11/23/2010 101-7003-431.56-52 MATERIAL 96.79 VENDOR TOTAL * 157.64 0000059 00 TRI STATE LAND SURVEYORS & CIVIL 5293 002088 00 11/23/2010 401-1771-551.34-04 CONST SVC 2007-19 1,740.00 5292 002088 00 11/23/2010 401-1792-551.34-04 CONST SVC 2008-04B 31590.00 5294 002088 00 11/23/2010 401-1818-551.34-04 CONST SVC 2009-16B 680.00 VENDOR TOTAL * 6,010.00 0000060 00 TRULY NOLEN INC 660006871 001933 00 11/23/2010 101-3002-451.42-20 SR CTR PEST CONTROL 60.00 660006872 002034 00 11/23/2010 101-3004-451.42-20 LIBRARY -PEST CNTRL 65.00 660008188 002035 00 11/23/2010 101-3005-451.43-59 BEESaLQ PARK 150.00 660008073 002036 00 11/23/2010 101-3005-451.43-59 BEESaLQ PARK 150.00 660004846 001932 00 11/23/2010 101-5054-421.42-20 BERMUDAS ST 34.00 660005184 001932 00 11/23/2010 101-5054-421.42-20 CORP CTR 34.00 660004940 001947 00 11/23/2010 101-5055-422.42-20 ST#93 PST CONTROL 50.00 660004938 001948 00 11/23/2010 101-5055-422.42-20 ST#70 PST CONTROL 55.00 660006965 002037 00 11/23/2010 101-5055-422.42-20 ST#32 PEST CNTRL 40.00 VENDOR TOTAL * 638.00 0005643 00 UNITED STATES POOLS CORPORATION 31090 001974 00 11/23/2010 101-3005-451.43-59 LQ PK WATER FEAT 200.98 VENDOR TOTAL * 200.98 0005867 00 VICTOR CONCRETE 1 002088 00 11/23/2010 401-1822-551.45-01 CONT SVC 2009-19 27,898.20 VENDOR TOTAL * 27,898.20 0002431 00 VINTAGE ASSOCIATES SI-88282 002088 00 11/23/2010 101-7004-431.56-02 PLANTS 40.55 SI-89127 002088 00 11/23/2010 101-7004-431.56-02 PLANTS 50.69 VENDOR TOTAL * 91.24 0004322 00 VOLPONE, MICHAEL 111010 001973 00 11/23/2010 270-0000-451.43-55 R&M CAMPUS SCLPT 2,250.00 s VENDOR TOTAL * 2,250.00 0005930 00 WEAVER ELECTRIC INC n co PREPARED 11/23/2010, 16:14:48 EXPENDITURE APPROVAL LIST PAGE 12 PROGRAM: GM339L AS OF: 11/23/2010 CHECK DATE: 11/23/2010 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SE0# VENDOR NAME EFT OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO ------------------------------------------------------------------------------------------------------------------------------------ NO NO DATE NO DESCRIPTION AMOUNT AMOUNT 0005930 00 WEAVER ELECTRIC INC 7 002088 00 11/23/2010 401-1766-551.45-02 ST#32/CORP YD PRJ 19,350.00 VENDOR TOTAL * 19,350.00 0004451 00 WHITE CAP CONST. SUPPLY 8090004 001932 00 11/23/2010 101-7003-431.56-55 SMALL TOOLS 326.24 8089071 001932 00 11/23/2010 101-7003-431.56-52 MATERIAL 31.61 VENDOR TOTAL * 357.85 0005108 00 YOUNG ELECTRIC SIGN COMPANY TL48727 002088 00 11/23/2010 401-1766-551.45-01 ELECTRIC-ST#32 4,263.00 VENDOR TOTAL * 4,263.00 0000201 00 YOUNG ENGINEERING SVC 10-93 001972 00 11/23/2010 101-5002-424.33-28 PLAN CK SVC 4,505.00 VENDOR TOTAL > 4,305.00 0000853 00 ZUMAR INDUSTRIES, INC 126115 001932 00 11/23/2010 101-7003-431.56-46 SIGNS 345.01 VENDOR TOTAL * 345.01 TOTAL EXPENDITURES* 404,199.49 GRAND TOTAL >»>>*>*r 404,199.49 PREPARED 11/12/2010, 10:59:34 CITY OF LA QUINTA, CALIFORNIA PAGE 1 PROGRAM: GH31SU ACCOUNTS PAYABLE UPDATE LIST REPORT NUMBER 89 GROUP NUMBER 01091 VOID CHECK GROUP ACCOUNTING PERIOD: 05/2011 GROUP USER ID SMANCILLA GROUP CREATED BY SMANCILLA GROUP UPDATED BY SMANCILLA ------------------------------------------------------------------------------------------------------------------------------------ TRANS# TRANS DATE VOUCHER BK ACCOUNT NUMBER PROJ P.O. VENDOR SEO VENDOR NAME INVOICE NUMBER AMOUNT DESCRIPTION 1 DESCRIPTION 2 DUE DATE CHECK# CHECK DATE TYPE LAST TRANS DISC/RETAINAGE WORK ORDER JOB# FACILITIES ID ------------------------------------------------------------------------------------------------------------------------------------ 100 11/12/2010 001826 00 101-4001-415.53-03 MEMBERSHIP COUNT: AMOUNT: u C7 W GROUP TOTALS 1 110.00- 0004034 00 CSMFO J FALCONER 00/00/0000 0089565 11/09/2010 N 110.00- F'y OF'CN00 COUNCIL/RDA MEETING DATE: December 7, 2010 ITEM TITLE: Approval of Appropriation of Additional Quimby Funds for the Colonel Paige Middle School Restroom, Project No. 2010-05 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: - STUDY SESSION: PUBLIC HEARING: Appropriate additional Quimby funds, in the amount of $25,000 toward the Colonel Paige Middle School Restroom Improvements, Project 2010-05. FISCAL IMPLICATIONS: The following is the project's approved funding and funding sources: Total Quimby Funds Available $195,774 Staff is recommending the City Council appropriate an additional $25,000 from unallocated Quimby funds to supplement the project budget. If approved, the Quimby funds assigned to the project will increase to $220,774. The following is the current estimated project budget: Professional Design: Inspection/Testing/Survey: Construction Site Work: Construction Pre -Fabricated Restroom Administration: Contingency: Total: $20,000 $31,910 $8,288 $41,000 $95,250 $5,750 $18,576 $ 220,774 The additional Quimby funds are necessary to cover the additional costs associated with the requirements placed on the project by the Division of State Architect (DSA). Unassigned Quimby funds are available to fund this appropriation. 037 CHARTER CITY IMPLICATIONS: The project is 100% funded with locally generated Quimby Funds. As such, the project was advertised as a non -prevailing wage improvement. BACKGROUND AND OVERVIEW: The proposed improvement will install a new pre -fabricated restroom facility at the Colonel Paige Middle School to support the City's use of the newly lighted sports fields: The restroom facility is a condition included in the joint use agreement with Desert Sands Unified School District (DSUSD). On April 20, 2010, the City Council adopted a Resolution approving the Fiscal Year 2010-2011 through 2014-2015 Capital Improvement Program (CIP). The Colonel Paige Middle School Restroom is included within the adopted CIP and scheduled for funding during Fiscal Year 2010-2011. On June 17, 2010, a Professional Services Agreement (PSA), in the amount of $19,950, was issued to David Evans and Associates, Inc. to prepare the plans, specifications, and engineer's estimate (PS&E) for the proposed pre -fabricated restroom to be installed at the Colonel Paige Middle School. The PSA was executed by the City Manager in accordance with the City's procedure for "minor projects." On July 20, 2010, the City Council appropriated additional Quimby funds in the amount of $77,263, approved the PS&E, authorized staff to advertise the site improvements for bid, authorized the City Manager to execute a contract to procure the pre -fabricated restroom facility from Enviroplex as a sole source for a cost not to exceed $95,500, authorized the award of the project site improvements to the lowest responsible bidder upon receipt of bids for the Colonel Paige Middle School Restroom, Project No. 2010-05, and authorized the City Manager to execute the contract in an amount not to exceed $61,871. On November 4, 2010, the City received six (6) bids for the project site improvements. Contreras Construction Company submitted the lowest responsive bid in the amount of $40,607.25. Contract documents have been initiated and contractor should be mobilized by the end of November 2010. On November 9, 2010, the City obtained approval from DSA. The DSA approval was the last step in the design development process and is required prior to beginning construction on the DSUSD property. There were several last minute requirements placed on the project by DSA. These requirements include obtaining a DSA approved inspector and the inclusion of several minor site improvements over and above those previously anticipated. These additional requirements, along with the additional design and processing A. " 038 costs necessary to obtain DSA's approval have resulted in staff's request for an additional appropriation of $25,000 of unassigned Quimby funds to the project. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Appropriate additional Quimby funds in the amount of $25,000 toward the Colonel Paige Middle School Restroom Improvements, Project 2010-05; or 2. Do not appropriate additional Quimby funds in the amount of $25,000 toward the Colonel Paige Middle School Restroom Improvements, Project 2010-05; or 3. Provide staff with alternative direction. Respectful y submitted, Edie Hylton Community Services Director Approved for submission by: Thomas P. Genovese, City Manager 039 Z�j AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 7, 2010 CONSENT CALENDAR: ITEM TITLE: Approval of the Memorial Tree Program STUDY SESSION: Update PUBLIC HEARING: RECOMMENDATIO Approve the Memorial Tree Program Update. FISCAL IMPLICATIONS: None. All costs associated with this program are the responsibility of the donor. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On May 2, 2000, the City Council approved the Memorial Tree Program. This program was created for those individuals wanting to make a donation to a City park or facility in the memory or honor of another. Recently, a group contacted City staff wanting to install a Memorial Tree in the newly expanded area of the Pioneer Dog Park. Upon review of the Memorial Tree Donation Program, it was noted that several new facilities have been completed since 2000 and therefore the program needs to be updated. Furthermore, the costs for the tree donation have increased. The Updated Memorial Tree Donation Program (Attachment 1) will provide the current tree donation costs as well as a current list of eligible sites. On November 8, 2010, the Community Services Commission recommended the Memorial Tree Program Update be forwarded to City Council for approval. FINDINGS AND ALTERNATIVES: 1 . Approve the Memorial Tree Program Update; or 2. Do not approve the Memorial Tree Program Update; or 3. Provide staff with alternate direction. Respectfu ly Submitted Edie Hylton Community Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Memorial Tree Program Update 2010 �• " 041 ATTACHMENT 1 Memorial Tree Donation Program The City of La Quinta has established a program for those wishing to honor individuals by donating a tree to be planted at one of the City's public facilities. The locations that are eligible for this program include: Adams Park Cove Oasis and Top of the Cove Trail Eisenhower Park Fred Wolff Bear Creek Preserve and Trail La Quinta Senior Center Pioneer Park Seasons Park Monticello Park Civic Center Campus Desert Pride Park Fritz Burns Park La Quinta Park La Quinta Library Saguaro Park Velasco Park The type of tree and location must be reviewed and approved by the Community Services Director or assigned designee for suitability in each location. The residency requirements for the program state that the person being honored must be or have been a resident of La Quinta OR the person making the donation must be a La Quinta resident. When a donation is made in a person's memory or honor, a tree that is included in the landscaping plans for that facility may be chosen from the list provided. Once the program fees have been paid, the City will then purchase the tree and have a ceramic tile made that reads: This tree donated in the memory of _ OR This tree donated in honor of (Date) by by The plaque will be mounted and placed in front of the tree planted for the occasion. The City of La Quinta will accept the program fee for the tree and plaque before the items are purchased and installed. The cost of a standard tree, plaque and installation of such is $450. The cost for a specimen tree or palm tree will be subject to current market costs. The donation becomes the property of the City of La Quinta and will be maintained as such. The City of La Quinta reserves the right to make modifications or alterations to this program as deemed appropriate. ne ') 042 1101M"M Address: City: Telephone Number: ( ) Person to be recognized: Donor Information Zip Code: Email Time frame when the person was a City of La Quinta resident (if applicable): From: Wording on plaque (Please choose one): This tree donated in the memory of This tree donated in honor of Date: Location where plaque is requested: To: by by Type of Tree will be based on location and approval by the Community Services Director or assigned designee. Date of Donation: Residency requirement met: Stone ordered: Tree delivered and installed: Donor notified: Payment Received: Plaque ordered: Tree ordered: Stone and plaque installed: For additional information, please contact the Community_ Services Department at 760-777-7090. O.J) 043 Tity4 4 a" COUNCIL/RDA MEETING DATE: December 7, 2010 ITEM TITLE: Approval of a Request by the California Regional Water Quality Control Board to Utilize the Council Chambers for Public Hearings and the Caucus Room on January 20, March 17, May 19, June 16, September 15 and November 17, 2011 from 8:00 a.m. to 5:00 p.m. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: T STUDY SESSION: PUBLIC HEARING: Approve a request from the California Regional Water Quality Control Board to utilize the Council Chambers and Caucus Room on January 20, March 17, May 19, June 16, September 15 and November 17, 2011 from 8:00 a.m. to 5:00 p.m. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The California Regional Water Quality Control Board has requested that the Council Chambers and Caucus Room be made available for Regional Board meetings on the following dates in 201 1: January 20, March 17, May 19, June 16, September 15 and November 17. The request meets all the requirements of facility use as contained in the City's Guidelines. A complete application has been submitted (Attachment 1) for the City Council's consideration. 1 ©e 0 044 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve a request from the California Regional Water Quality Control Board to utilize the Council Chambers and Caucus Room on January 20, March 17, May 19, June 16, September 15 and November 17, 2011 from 8:00 a.m. to 5:00 p.m.; or 2. Do not approve the request from the California Regional Water Quality Control Board to utilize the Council Chambers; or 3. Provide staff with alternative direction. Respectfully submitted, �o� Tom Hartung, Director of Building and Safety Attachment: 1. Application Approved for submission by: l ���!NJZifiJ Thomas P. Genovese, City Manager 2 p• " 045 ATTACHMENT 1 Persons) In Charge: 1+18a Uc3SGU2Z Phone:(--T(OD-)-1-1(0�8�?W Address: Facility Type of Event: Public X Private Description of Activity: 'PP r-A N1ee_4 knn 16aaird WOr1 earhes cc" 51derino - re Date(s) of Use- Size of Group:5J0 Time of Use: Start a.m./p.m.)5OO Finish 5 00 Total Hours of Use x $32.00 /hour = S 0— Certificate of.Additional Insured Attached: N /A -or- City Insurance Requested:. O/A Fee Paid: S [� - Refundable Cleaning Deposit Paid: S Session Room = $200 Council Chambers (up to 53 people) _ $300 Council Chambers (54 people plus) _ $Soo Total Paid: $ 0- The undersigned hereby agrees to abide by the rules and regulations of the City of La Quints. relating to the use of public facilities. Date: II 10 Signature: VC1�(LiRiYx Title: 9�a-E-C Services Manager Z Deposit Required For Deposit Returned: Date: N [R S O NOTE: The parson signing the application and the atatment of intonation suet be an officer of the apoweriug argaoiaatioa. If the paraou im not an offiaor or the organisation for whi.h applitation i. ode, h.l.h. aoat present arittee authorisation rroa the group to sign. !1i Tar`uary 20 � Marc -lam 1-► � May lq � 3un� lb , fiber (5� N6vember 1� 00, 046 T-1dY 4 4 a" COUNCIL/RDA MEETING DATE: December 7, 2010 ITEM TITLE: Acceptance of State Funding in the Amount of $100,000 from the Supplemental Law Enforcement Services Fund (SLESF) RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 1 STUDY SESSION: PUBLIC HEARING: Approve the acceptance of State Funding in the amount of $100,000 from special funding for Law Enforcement entitled Supplemental Law Enforcement Services Fund (SLESF) which would be used to support the City's frontline police services as recommended by the Chief of Police. This program is administered through the County of Riverside, which is chaired by the Sheriff. See Letter from Assistant Sheriff Lee Wagner dated November 10, 2010 (Attachment 1). FISCAL IMPLICATIONS: The City has established a SLESF Federal COPS Program revenue account (212-0000- 334.21-00) to accept the funding, and corresponding expenditure accounts: 101- 5054-421 .36-71 (Robbery Prevention - $50,000) and 101-5054-421.36-72 (Burglary/Theft Prevention - $50,000) to track allocations. This SLESF funding of $100,000 is included in the Fiscal Year 2010-2011 adopted budget. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: In April 2002, Senate Bill 823 amended the Government Code Sections 30061 and 30063 to require that: "The city council shall appropriate existing and anticipated moneys exclusively to fund frontline municipal police services, in accordance with written requests submitted by the chief of police of that city or the chief administrator of the law enforcement agency that provides police services for that city." 0> 047 Funds are appropriated by population: La Quinta's share of the funds for 2010-201 1 is $100,000. The City Council reviewed the recommendations from the Chief of Police during the budget process, based on tentative projections from the State. As a result, the Fiscal Year 2010-2011 Budget includes $50,000 for Robbery Prevention and $50,000 for Burglary/Theft Prevention. The proposed Expenditure Plan form for police services is provided as Attachment 2. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Supplemental Law Enforcement Services Fund Plan for Fiscal Year 2010 — 2011 to be used for front line police services; or 2. Do not approve the Supplemental Law Enforcement Services Fund Plan for Fiscal Year 2010 — 2011 to be used for front line police services; or 3. Provide staff with alternative direction. Respectfully submitted, A ,i� Bret M. Plumlee, Assistant City Manager — Management Services Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Letter from Lee Wagner, Assistant Sheriff dated November 10, 2010 2. Supplemental Law Enforcement Services Fund Plan �.' 048 ATTACHMENT RIVERSIDE COUNTY S'fAN SNIFF=, SIIERIFI' P.O, BON S13 RIVER$1[)fi. C'A L.IPf)RVIA 92 j(r_ (951)9S? 2700 November to, 2010 Mr. Thomas P. Cienovesc Manager City of La Qulnt,a P.O Box 1 04 La Quinta, CA 92247 Dear Mr. Genovese. 'rile Supplemental Law Fnfbrcemem Set,\ices 1�und IS -I SF) provides money to support I}om line law enforcement services. In April 2002. Senate Rill 823 amended the Government Code Sections 30061 and 30063 to require that. -'The city council shall appropriate existing and anticipated moneys csclusiveh to fund frontline municipal police services. in accordance %+ith variuen requests submitted by the ehiet of Police of that city or the chief administrator of the enforcement acencp that provides police services for that city." Please submit your city expenditure plan for the FY 2010-2011 allocation as requested. l-he expenditure form is attached. Your allocation is S I00,000. The request to the city council should specify the personnel, equipment. and programs necessary to meet the chv's needs. The council_ at a public meeting. considers the request and determines the allocation of funds. Once your city council has approved your local expenditure plan, please submit a copy to the Riverside County Sheriff's Department. "file Sheriff chairs the Supplemental Law Enforcement Oversight (Aommittee. This Committee must cerdtN receipt and approval of the plan before the Count)' Auditor/Controller can request approval from the Board of'Supervisors to release the funds in quarterly Increments. Please submit your expenditure plan by December I �- 20l o. You ma} email the completed plan to SOan4:-kiversideshefl' or_ or Iax III,, the Specialized Aecountinp t_;nii at 9} 9�s_2720. II _von have am questions, please contact Sokun Fran at 9j 1-94i 9848. 1 Rank you for vnur assistance. Sinccrcly. S'1ANITY L. SNIFF- SHERIFF -CORONER Lee'`rfagner, Assistant Sherit7' cc: Captain Raymond Gregory Attachment 049 ATTACHMENT 2 Supplemental Law Enforcement Services Fund Expenditure Plan FY 2010-2011 City: La Quinta Beginning Fund Balance current Year Allocation Expenditure Planned Salaries and Benefits Services and Supplies Equipment Administrative Overhead 25,972 �— 100,000 Total Planned Expenditures Date approved by the City Council : December 7. 2011 100,00 The City Manager herby certifies that the Supplemental Law Enforcement Services Plan was submitted to the City Council and approved as listed. City Manager Date Please provide the name of a contact person if there are any questions: grog M 834,M] Ge r 7Gn t 777_7065 Name Contact Number Assistant City Manager Management Services Riverside County SLESF Oversight Committee City 2011 Expenditure Plan form T4hr^FraR COUNCIL/RDA MEETING DATE: December 7, 2010 ITEM TITLE: Acceptance of Drainage Improvements (Northeast Corner of Simon Drive and Washington Street), Project No. 2009-15 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Accept drainage improvements (Northeast Corner of Simon Drive and Washington Street), Project No. 2009-15, as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; authorize staff to release retention in the amount of $6,727, thirty-five (35) days after the Notice of Completion is recorded. FISCAL IMPLICATIONS: The following is a budget summary: Project Budget Total $500,000 Amount Spent Through October 2010 IS 25,712) Remaining Anticipated Inspection, Testing & Survey Costs IS 500) Project Budget Amount Available $ 473,788 Revised Contract Amount ($ 67,268) Project Budget Amount Remaining After Construction Efforts $ 406,520 Original Construction Contract Amount $ 61,946 Contract Change Order No. 1 $ 5,322 New Contract Total $ 67,268 Amount Paid to Contractor to Date IS 55,752) Total Remaining Fiscal Commitment to Contractor $ 11,516 Total Retention to be Released ($ 6,727) Contract Amount Remaining to be Billed by Contractor $ 4,789 Adequate funding is available to pay the contractor's remaining billing ($4,789) and retention ($6,727) for project closeout. CHARTER CITY IMPLICATIONS: The project includes Redevelopment Agency (RDA) funding. The project was advertised with prevailing wage requirements. BACKGROUND AND OVERVIEW: The proposed improvements installed drainage improvements on the northeast corner of Washington Street and Simon Drive (Attachment 1). The need for the project was generated by a Memorandum of Understanding (MOU) between the City and the developer of the Washington Square development, Washington 1 1 1, Ltd., executed May 18, 2005, which required the City to make offsite drainage improvements in order to prevent drainage from Simon Drive going south onto private property. The improvements were agreed to be installed within sixty (60) months of the execution of the MOU. On April 21, 2009, the City Council adopted Resolution 2009-033 approving the Fiscal Year 2009-2010 through 2013-2014 Capital Improvement Program (CIP) and making certain findings pursuant to Health and Safety Code Section 33445(a), On April 21, 2009, the La Quinta Redevelopment Agency adopted its findings pursuant to Health & Safety Code Section 33445. The Simon Drive/Washington Street drainage improvements were included within the adopted CIP and scheduled for funding during Fiscal Year 2009-2010. On July 6, 2010, the City Council approved the plans, specifications and engineer's estimate (PS&E) and authorized staff to advertise for bid the drainage improvements located on the Northeast Corner of Simon Drive and Washington Street, Project Number 2009-15. On July 29, 2010, nine (9) sealed bids were received for the construction of this project. Dateland Construction Company, Inc. submitted the lowest responsive bid in the amount of $61,946. On August 3, 2010, City Council awarded a contract for $61,946 to Dateland Construction Company, Inc. to construct the drainage improvements (Northeast Corner of Simon Drive and Washington Street), Project No. 2009-15. On September 2, 2010, a Notice to Proceed was issued with a thirty (30) working day contract completion time starting September 20, 2010, and ending on November 1, 2010. Contract Change Order No. 1 extended the project for a total of one (11 working day. The project was deemed substantially complete on October 1, 2010. As per project specifications Section 1500-3.2, no liquidated damages or early completion incentives are recommended. p52 .1. These improvements were constructed at the Northeast Corner of Simon Drive and Washington Street. Contract Change Order No. 1 was issued to allow for a modification to the storm drain line due to utility conflicts, and also allowed for a credit for the 90 day plant maintenance bid item that was not utilized on the project. The project's construction effort is now deemed to be 100% complete and is in compliance with the plans and specifications. Prior to filing the Notice of Completion, staff must receive authorization from the City Council to approve this project as 100% complete and authorize the City Clerk to file a Notice of Completion. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept the drainage improvements (Northeast Corner of Simon Drive and Washington Street), Project No. 2009-15 as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; authorize staff to release retention in the amount of $6,727, thirty-five (35) days after the Notice of Completion is recorded; or 2. Do not accept drainage improvements (Northeast Corner of Simon Drive and Washington Street), Project No. 2009-15 as 100% complete; do not authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; do not authorize staff to release retention in the amount of $6,727, thirty-five (35) days after the Notice of Completion is recorded; or 3. Provide staff with alternative direction. Respectfully submitted, d thy R. J as P.E. Public Works Dire for/City Engineer 0. C53 Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Vicinity Map W. G54 ATTACHMENT 1 LA �rPROJECT 31TE � QUINTA 2 0 Z 47TH AVENUE VICINITY MAP NO SCALE k G. 055 cevy 4 4 a" COUNCIL/RDA MEETING DATE: December 7, 2010 ITEM TITLE: Acceptance of Laguna De La Paz Sound Attenuation Wall Improvements, Project No. 2008-01, and Approval of Contract Change Order No. 5 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: / STUDY SESSION: PUBLIC HEARING: Accept Laguna De La Paz Sound Attenuation Wall Improvements, Project No. 2008- 01, as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; authorize staff to release retention in the amount of $75,601, thirty-five (35) days after the Notice of Completion is recorded; and approve Contract Change Order No.5 (Attachment 1) and authorize the Assistant City Manager to execute the same. FISCAL IMPLICATIONS: The following is a budget summary: Project Budget Total $1,308,488 Amount Spent Through October 31, 2010 ($ 702,782) Remaining Anticipated Inspection, Testing & Survey Costs 1$ 2,000) 50% Reimbursement by Laguna HOA for CCO #4 $ 46,000 Remaining Project Budget Amount Available $ 649,706 Remaining Fiscal Commitment to Contractor ($ 113,999) Project Budget Amount Remaining After Construction Efforts $ 535,707 Original Construction Contract Amount $ 586,826 Contract Change Order No. 1-4 $ 126,504 Pending Contract Quantity Change Order No. 5 $ 42,664 New Contract Total $ 755,994 Amount Paid to Contractor to Date ($ 642,014) Total Remaining Fiscal Commitment to Contractor $ 113,980 Total Retention to be Released ($ 75,601) Contract Amount Remaining to be Billed by Contractor $ 38,379 0. C!56 Adequate funding is available to pay the contractor's remaining billing ($38,379) and retention ($75,6011 for project closeout. CHARTER CITY IMPLICATIONS: The project is 100% funded with local funds. As such, the project was bid as a non - prevailing wage improvement. BACKGROUND AND OVERVIEW: The proposed improvements included the installation of an eight -foot (8) sound barrier on the west side of Washington Street between Eisenhower Drive and Avenue 48 adjacent to the Laguna de La Paz residential subdivision to mitigate traffic related noise from the Washington Street corridor (Attachment 2). Several design options were considered by the design consultant and the option selected would raise the existing wall and/or provide other treatment to meet the requirement of an eight (8) foot sound barrier relative to each home site. On April 15, 2008 the City Council adopted Resolution 2008-023 approving the Fiscal Year 2008-2009 through 2012-2013 Capital Improvement Program (CIP). The sound attenuation wall adjacent to Laguna de La Paz was included within the adopted CIP and scheduled for funding during Fiscal Year 2008-2009. On January 5, 2010, the City Council approved the plans, specifications and engineer's estimate (PS&E) and authorized staff to advertise the Laguna De La Paz Sound Attenuation Wall Improvements, Project Number 2008-01, for bid. On March 16, 2010, City Council awarded a contract for $586,826 to Parsam Construction, Inc. to construct the Laguna De La Paz Sound Attenuation Wall Improvements, Project No. 2008-01 . On April 27, 2010, a Notice to Proceed was issued with a sixty (60) working day contract completion time starting May 10, 2010, and ending on August 3, 2010. Contract Change Orders extended the project for a total of fifty-four (54) working days, or until October 20, 2010. The project was deemed substantially complete on October 13, 2010. As per project specifications Section 1500-3.2, liquidated damages or early completion incentives shall not be assessed. Contract change orders were issued to allow for modifications to the existing wall, repairs of existing adjacent sidewalk, and the addition of small retaining walls for erosion protection that would be partially reimbursed by the Laguna De La Paz HOA. The project's construction effort is now deemed to be 100% complete and is in compliance with the plans and specifications. '• C57 Prior to filing the Notice of Completion, staff must receive authorization from the City Council to approve this project as 100% complete and authorize the City Clerk to file a Notice of Completion. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Accept the Laguna De La Paz Sound Attenuation Wall Improvements, Project No. 2008-01 as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; authorize staff to release retention in the amount of $75,601, thirty-five (35) days after the Notice of Completion is recorded; and approve Contract Change Order No. 5 and authorize the Assistant City Manager to execute the same; or 2. Do not accept Laguna De La Paz Sound Attenuation Wall Improvements, Project No. 2008-01 as 100% complete; do not authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; do not authorize staff to release retention in the amount of $75,601, thirty-five (35) days after the Notice of Completion is recorded; and do not approve Contract Change Order No. 5; or 3. Provide staff with alternative direction. Respectfully submitted, Ti othy R. J n sson P.E. Public Works irecto ity Engineer Approved for Submission by: Bret M. Plumlee, Assistant City Manager — Management Services Attachments: 1. Contract Change Order No. 5 2. Vicinity Map 053 ATTACHMENTI Stidet l of 6 CONTRACT: Laguna De Lat'Par.Saund AEtcuuation Wall Project PROACT NO. 200"1 CONTRACTOR: ParyainConst'cut&v, inc: 3334 liarnes'Cirele Glendale, CA 91208 CONTRACT IANGE ORDER NO 5 l'orsuam to theterms ofthe original Cathacthgraamont, ypu.are hereby directed to make the hereindescribed changes undo the following. described work not included in the plans and specificaaonforthis Contract. Unless otherw sescaled all work duct) conform to the terms, general conditions, and special provisions of the original Contract. DEsmirrioN OF (MANSib This Contract Change Order allows'for an additional sides alk repair aS%oci"I With -the small retaining wall. Total S 1.290.3U This Contract Change Order also allows for additional paintingitf back yardsducto paint matching issues. igHTgl ,S_ U 0- ThisContraatChangeOrderallowsfor additional Overhead accrued docto mm work and modification ol'wall-q. 'fo ILS 20Q0MOO This COMMI Change Order allows for a Quantity Adjusmient between ha Old Quantities and Actual Quantities, Tool $125,473,ttD This contract Chattgo Ordernllows for a Credit for Sod. Restoration not m4uimd by L:Fguna De La Paz Non, Tntul.S (J 060�0j. Q1`t�Ona111115 GOalrael L'IlnFgearlltS dle[11118 AYfCl'In1(I�CaM iS iln.1114LCd iL♦'(l1l1UWY +J•'N`Vtkln$da-Y5 adQid [O CO�tr3Ct rink. Title revised contractcompletlen dot'sshsll be RV2012010 x Sabmille(l,lig: Date: Approved 13y: Date: AA*A*{NA*#*h'at*'.*xit'!:*.i.-NN*AYNAAA*ik*iN*i**ik�k1Y ANRRk�4 A**ANNNN ARNiiRN k kANAAAA*Rlk{fYYYNii.N AN*Y*N#N**N Ih'r,IhF!irnrhr�lgiii!:�.C,niainctnr, havrgivrn ivtrefufaansidarmt6lilorhechiurgtprapusrdaxrlherdGy agnea ijrllisproparal dsapproved /hat we will _.. ,... .__ e... e..n...., ,..,d.u..livm u]1snrvRws rtctWYajiro cgmF'7yle lhi•nGrnc spec jed Nark aattl9 eo v accept A.(/rtll pi-Wev"'.Nm a.:1 e 5 9 CITY OF LA QUINTA PUBLIC WORKS DEPARTMENT LAGUNA de la PAZ SOUND ATTENUATION WALL IMPROVEMENTS Project No. 2008-01 SHEET NO. 3 SHEET NO. 4 SHEET NO. 5 LOCATION MAP SCALE: i"=80' C� O V q, ru=,# COUNCIL/RDA MEETING DATE: December 7, 2010 ITEM TITLE: Approval of the Program Supplemental Agreement No. 011-N to the City of La Quinta Master Agreement 08-5433R for Congestion Management Air Quality Funding Toward the Adams Street, Miles Avenue, and Dune Palms Road Signal Interconnect Improvements for Bid, Project No. 2009-24 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Authorize the City Manager to execute Program Supplemental Agreement No. 01 1-N to the City of La Quinta Master Agreement 08-5433R (Attachment 1) for Congestion Management Air Quality (CMAQ) funding toward the Adams Street, Miles Avenue, and Dune Palms Road Signal Interconnect Improvements for bid, Project No. 2009-24. FISCAL IMPLICATIONS: The following are the approved funding sources and amounts for Adams Street, Miles Avenue, and Dune Palms Road Signal interconnect improvements: CMAQ Grant Funds: $354,000 RDA Project Area Number 2: $86,000 Total Funding: $440,000 The following is the project's anticipated budget: Design: $15,000 Inspection/Testing/Survey $30,000 Construction: $354,000 Contingency: $41,000 Total Budget: $440,000 �• 061 CHARTER CITY IMPLICATIONS: The project is partially funded with federal and Redevelopment Agency (RDA) funding. As such, the project is subject to prevailing wage requirements. BACKGROUND AND OVERVIEW: In April 2009, Coachella Valley Association of Governments (CVAG) issued a call for projects for CMAQ eligible improvements. The total amount of CMAQ funding available was $2,180,000. On May 5, 2009, the City Council adopted a resolution of the City Council approving the submittal of an application to CVAG for partial funding for the following five projects in order of priority: Project No. 1 — Traffic Signal Synchronization • Eisenhower Drive from Coachella to Calle Tampico; and • Calle Tampico from Eisenhower Drive to Washington Street Project No. 2 — Traffic Signal Synchronization • Adams Street from Westward Ho to Fred Waring Drive; • Miles Avenue from Adams Street to Dune Palms Road; and • Dune Palms Road from Miles Avenue to Fred Waring Drive Project No. 3 — City Owned Property PM-10 Stabilization • Use of contract farming on undeveloped property at SilverRock • Planting of Bermuda and Sudan grass on undeveloped areas not being farmed Project No. 4 — New Traffic Signal Design and construct a new traffic signal at the intersection of Dune Palms Road and Retail Center Drive Project No. 5 — New Traffic Signal • Design and construct a new traffic signal at the intersection of Madison Street and Avenue 54 On December 7, 2009, CVAG's Executive Committee approved CMAQ funding, in the amount of $992,000, toward City project priorities 1, 2 and 5. On March 16, 2010, the City Council adopted a Resolution of the City Council of the City of La Quinta making certain findings pursuant to Health and Safety Code Section 33445(a) and authorizing the expenditure of funds toward the City's traffic signal synchronization improvements at various locations; appropriated funding and approved the inclusion of the Adams Street, Miles Avenue, and Dune Palms Road Signal interconnect improvements within the Fiscal Year 2009-2010 Capital Improvement Plan (CIP). 062 On March 16, 2010, the Redevelopment Agency, adopted a Resolution of the Redevelopment Agency of the City of La Quinta making certain findings pursuant to Health and Safety Code Section 33445(a) and authorizing the expenditure of funds toward the City's Traffic Signal synchronization improvements at Various Locations. On August 2, 2010, Caltrans District 8 approved the Environmental Document for the Adams Street, Miles Avenue, and Dune Palms Road Signal Interconnect Improvements. On August 12, 2010, staff submitted the Request for Authorization to Proceed with Construction and requested the federal funds, in the amount of $354,000 be obligated towards the Adams Street, Miles Avenue, and Dune Palms Road Signal Interconnect Improvements. The City's request was approved at Caltrans District 8 and submitted to Caltrans Headquarters for final approval. On September 21, 2010, the City Council approved the plans, specifications and engineer's estimate (PS&E), and authorized staff to advertise the Adams Street, Miles Avenue, and Dune Palms Road Signal Interconnect Improvements for bid, Project No. 2009-24. On October 19, 2010, Caltrans approved the City's request for authorization to proceed with construction, obligated funding, and authorized the City to advertise the project. Upon receipt of the Caltrans approval, the project was advertised for construction and bids are scheduled to be received on December 1, 2010. In addition to the City's execution of the original agreement, the City Clerk will be required to provide a certified "Minute Order" that clearly identifies the project and the official authorized to execute the agreement. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Authorize the City Manager to execute program supplemental agreement No. 01 1-N to the City of La Quinta Master Agreement 08-5433R for CMAQ Funding Toward the Adams Street, Miles Avenue, and Dune Palms Road Signal Interconnect Improvements for Bid, Project No. 2009-24; or 2. Do not authorize the City Manager to execute program supplemental agreement No. 011-N to the City of La Quinta Master agreement 08-5433R for CMAQ funding toward the Adams Street, Miles Avenue, and Dune Palms Road Signal Interconnect Improvements for bid, Project No. 2009-24; or 3. Provide staff with alternative direction. r,63 Respectfully submitted, T� imothy R. on sson P E. Public Works irecto ity Engineer Approved for submission by: qz/ e, �- � A� Thomas P. Genovese, City Manager Attachment: 1. Program Supplemental Agreement C.6q STATE OF CALIFORNIA. BUSINESS,TRANSPORTATION AND HOUSING AGENCY Arnold Schwarzenegger, Governor DEPARTMENT OF TRANSPORTATION Division of Local Assistance 1120 N STREET P.O. BOX 942874, MS# 1 Sacramento, CA 94274-0001 TTY 711 (916)654-3151 Fax (916) 653-7621 ;,,::,.;.:ace:, ATTACHMENT 1 1_�,�' File: 08-RIV-0-LQNT CML-5433(010) November 5, 2010 Adams St, Miles Ave., and Dune Palms Rd" Mr. Tim Jonasson Public Works Director/City Engineer City of La Quinta P.O.Box 1504 La Quinta, CA 92253 Dear Mr. Jonasson: Enclosed are two originals of the Program Supplement Agreement No. 011-N to Administering Agency -State Agreement No. 08-5433R. Please note that federal funding will be lost if you proceed with future phase(s) of the project prior to getting the "Authorization to Proceed" with that phase. Please review the covenants and sign both copies of this Agreement and return both to this office, Office of Project Implementation - MS1 within 60 days from the date of this letter. If the signed Agreements are not received back in this office within 60 days, funds will be disencumbered and/or deobligated. Alterations should not be made to the agreement language or funding. Attach your local agency's certified authorizing resolution that clearly identifies the project and the official authorized to execute the agreement. A fully executed copy of the agreement will be returned to you upon ratification by Caltrans. No invoices for reimbursement can be processed until the agreement is fully executed. A copy of the State approved finance letter containing the fund encumbrance and reversion date information will be mailed to you with your copy of the executed agreement. Your prompt action is requested. If you have questions, please contact your District Local Assistance Engineer. Sincerely, RAY ZHAN , Chief Office of Project Implementation - South Division of Local Assistance Enclosure c: DLA AE Project Files (08) DLAE - Savat Khamphou 0. 0.65 PROGRAM SUPPLEMENT NO. N011 Date: November 2, 2010 to Location: 08-RIV-0-LQNT ADMINISTERING AGENCY -STATE AGREEMENT Project Number: CML-5433(010) FOR FEDERAL -AID PROJECTS NO 08-5433R E.A. Number: 08-925207 i'•`5u0('i Uk -1 u Locode: 5433 This Program Supplement hereby adopts and incorporates the Administering Agency -State Agreement for Federal Aid which was entered into between the Administering Agency and the State on 12/18/06 and is subject to all the terms and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the Administering Agency on (See copy attached) The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived from sources noted below obligated to this PROJECT, the Administering Agency accepts and will comply with the special covenants or remarks set forth on the following pages. PROJECT LOCATION: Adams St, Miles Ave., and Dune Palms Rd* TYPE OF WORK: Interconnect Signals & upgrade signal hardware L40E $354,000.00 I LOCAL $354,000 CITY OF LA QUINTA By Title Date Attest LENGTH: 0.0(MILES) $0.00 STATE OF CALIFORNIA Department of Transportation By — Chief, Office of Project Implementation Division of Local Assistance Date I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer Ail_, __'i_4 — Date ltjz 0, $354.000.00 — Chapterr � Statutes Ili halo Item _ e"i Year Program 1 i BC C i Category ( Fund Source 1 AMOUNT __ Program Supplement 08-5433R-N011- ISTEA Page 1 of 3 Qu C.66 us-ruv-u-SUN 1 11/0212010 CML-5433(010) SPECIAL COVENANTS OR REMARKS 1. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the current published Local Assistance Procedures Manual. 2. This project must be in conformity with the National ITS Architecture, adhere to ITS Standards and undergo Systems Engineering. 3. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s). 4. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six months commencing after the funds are encumbered for each phase by the execution of this Project Program Supplement Agreement, or by STATE's approval of an applicable Finance Letter. STATE reserves the right to suspend future authorizationsfobligations for Federal aid projects, or encumberances for State funded projects, as well as to suspend invoice payments for any on -going or future project by ADMINISTERING AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six-month period. If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY agrees to submit for each phase a written explanation of the absence of PROJECT activity along with target billing date and target billing amount. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current Local Assistance Procedures Manual. 5. The Administering Agency shall not discriminate on the basis of race, religion, age, disability, color, national origin, or sex in the award and performance of any Federal - assisted contract or in the administration of its DBE Program Implementation Agreement. The Administering Agency shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of Federal -assisted contracts. The Administering Agency's DBE Implementation Agreement is incorporated by reference in this Agreement. Implementation of the DBE Implementation Agreement, including but not limited to timely reporting of DBE commitments and utilization, is a legal obligation and failure to carry out its terms shall be treated as a violation of this Agreement. Upon notification to the Administering Agency of its failure to carry out its DBE Implementation Agreement, the State may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et Program Supplement 08-5433R-N011- ISTEA Page 2 of 3 C 6 7 08-RIV-0-LQNT CML-5433(010) SPECIAL COVENANTS OR REMARKS 11 /02/2010 seq.). 6. As a condition for receiving federal -aid highway funds for the PROJECT, the Administering Agency certifies that NO members of the elected board, council, or other key decision makers are on the Federal Government Excluded Parties List System (EPLS). 7. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer within 60 days of project contract award or with the submittal of the ADMINISTERING AGENCY's first invoice for the construction contract, whichever is earlier. Failure to do so will cause a delay in the State processing invoices for the construction phase. Please refer to Section 15.7 "Award Package" of the Local Assistance Procedures Manual. 8. Any State and Federal funds that may have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date shown on the State approved project finance letter. Per Government Code Section 16304, all project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested by the ADMINISTERING AGENCY and approved by the California Department of Finance. ADMINISTERING AGENCY should ensure that invoices are submitted to the District Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's Office and the Department of Finance; in order for payment to be made, the last date the District Local Assistance Engineer can forward an invoice for payment to the Department's Local Programs Accounting. Office for reimbursable work for funds that are going to revert at the end of a particular fiscal year is May 15th of the particular fiscal year. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement involving applicable funds that is not received by the Department's Local Programs Accounting Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid. These unexpended funds will be irrevocably reverted by the Department's Division of Accounting on the applicable fund Reversion Date, Program Supplement 08-5433R-N011- ISTEA Page 3 of 3 063 T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: December 7, 2010 ITEM TITLE: Approval of the Program Supplemental Agreement No. 012-N to the City of La Quinta Master Agreement 08-5433R for Congestion Management Air Quality Funding Toward the Eisenhower Drive and Calle Tampico Signal Interconnect Project, Project Number 2009-22 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Authorize the City Manager to execute Program Supplemental Agreement No. 012-N to the City of La Quinta Master Agreement 08-5433R (Attachment 1) for Congestion Management Air Quality (CMAQ) funding toward the Eisenhower Drive and Calle Tampico Signal Interconnect Project, Project Number 2009-22. FISCAL IMPLICATIONS: The following are funding sources and amounts for Eisenhower Drive and Calle Tampico Signal Interconnect Improvements: CMAQ Grant Funds: $310,000 RDA Project Area Number 1: $141,000 Total Funding: $451,000 The following is the anticipated project budget: Design: $15,000 Inspection/Testing/Survey $30,000 Construction: $310,000 Contingency: $96,000 Total Budget: $451,000 069 CHARTER CITY IMPLICATIONS: The project is partially funded with federal and Redevelopment Agency (RDA) funding. As such, the project is subject to prevailing wage requirements. BACKGROUND AND OVERVIEW: In April 2009, Coachella Valley Association of Governments (CVAG) issued a call for projects for CMAQ eligible improvements. The total amount of CMAQ funding available was $2,180,000. On May 5, 2009, the City Council adopted a resolution of the City Council approving the submittal of an application to the CVAG for partial funding for the following five projects in order of priority: Project No. 1 — Traffic Signal Synchronization • Eisenhower Drive from Coachella to Calle Tampico; and • Calle Tampico from Eisenhower Drive to Washington Street Project No. 2 — Traffic Signal Synchronization • Adams Street from Westward Ho to Fred Waring Drive; • Miles Avenue from Adams Street to Dune Palms Road; and • Dune Palms Road from Miles Avenue to Fred Waring Drive Project No. 3 — City Owned Property PM-10 Stabilization • Use of contract farming on undeveloped property at SilverRock • Planting of Bermuda and Sudan grass on undeveloped areas not being farmed Project No. 4 — New Traffic Signal • Design and construct a new traffic signal at the intersection of Dune Palms Road and Retail Center Drive Project No. 5 — New Traffic Signal • Design and construct a new traffic signal at the intersection of Madison Street and Avenue 54 On December 7, 2009, CVAG's Executive Committee approved CMAQ funding, in the amount of $992,000, toward City project priorities 1, 2 and 5. On March 16, 2010, the City Council adopted a Resolution of the City Council of the City of La Quinta making certain findings pursuant to Health and Safety Code Section 33445(a) and authorizing the expenditure of funds toward the City's traffic signal synchronization improvements at various locations; appropriated funding and approved the inclusion of the Eisenhower Drive and Calle Tampico Signal interconnect improvements within the Fiscal Year 2009-2010 Capital Improvement Plan (CIP). 070 On March 16, 2010, the Redevelopment Agency, adopted a Resolution of the Redevelopment Agency of the City of La Quinta making certain findings pursuant to Health and Safety Code Section 33445(a) and authorizing the expenditure of funds toward the City's traffic signal synchronization improvements at various locations. On August 2, 2010, Caltrans District 8 approved the environmental document for the Eisenhower Drive and Calle Tampico signal interconnect improvements. On August 12, 2010, staff submitted the Request for Authorization to Proceed with Construction and requested the federal funds, in the amount of $310,000 be obligated towards the Eisenhower Drive and Calle Tampico Signal Interconnect Improvements. The City's request was approved at Caltrans District 8 and submitted to Caltrans headquarters for final approval. On September 21, 2010, the City Council approved the plans, specifications and engineer's estimate (PS&E), and authorized staff to advertise the Eisenhower Drive and Calle Tampico Signal Interconnect Project, Project Number 2009-22. On October 19, 2010, Caltrans approved the City's request for authorization to proceed with construction, obligated funding, and authorized the City to advertise the project. Upon receipt of the Caltrans approval, the project was advertised for construction and bids are scheduled to be received on December 1, 2010. In addition to the City's execution of the original agreement, the City Clerk will be required to provide a certified "Minute Order" that clearly identifies the project and the official authorized to execute the agreement. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Authorize the City Manager to execute Program Supplemental Agreement No. 012-N to the City of La Quinta Master Agreement 08-5433R for CMAQ funding toward the Eisenhower Drive and Calle Tampico Signal Interconnect Project, Project Number 2009-22; or 2. Do not approve authorize the City Manager to execute Program Supplemental Agreement No. 012-N to the City of La Quinta Master Agreement 08-5433R for CMAQ funding toward the Eisenhower Drive and Calle Tampico Signal Interconnect Project, Project Number 2009-22; or 3. Provide staff with alternative direction. Respectfully submitted, othy R. J n sson P.E. Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Program Supplemental Agreement .0. 072 STATE OF CALIFORNIA. BUSINESS,TRANSPORTATION AND HOUSING AGENCY Arnold Schwarzenegger, Governor DEPARTMENT OF TRANSPORTATION Division of Local Assistance 1120 N STREET P.O. BOX 942874, MS# 1 Sacramento, CA 94274-0001 TTY 711 (916)654-3151 Fax (916) 653-7621 November 5, 2010 Mr. Tim Jonasson Public Works Director/City Engineer City of La Quinta P.O.Box1504 La Quinta, CA 92253 Dear Mr. Jonasson: � � VED ATTACHMENT 1 y ;_fr NOV 1 0 2010 File: R5PUB !✓ WORK CM433(01 ) On Eisenhower Dr & on Calle Tampico Enclosed are two originals of the Program Supplement Agreement No. 012-N to Administering Agency -State Agreement No. 08-5433R. Please note that federal funding will be lost if you proceed with future phase(s) of the project prior to getting the "Authorization to Proceed" with that phase. Please review the covenants and sign both copies of this Agreement and return both to this office, Office of Project Implementation - MS1 within 60 days from the date of this letter. If the signed Agreements are not received back in this office within 60 days, funds will be disencumbered andlor deobligated. Alterations should not be made to the agreement language or funding. Attach your local agency's certified authorizing resolution that clearly identifies the project and the official authorized to execute the agreement. A fully executed copy of the agreement will be returned to you upon ratification by Caltrans. No invoices for reimbursement can be processed until the agreement is fully executed. A copy of the State approved finance letter containing the fund encumbrance and reversion date information will be mailed to you with your copy of the executed agreement. Your prompt action is requested. If you have questions, please contact your District Local Assistance Engineer. Sincerely, 1 G° RAY ZHANG, Chief Office of Project Implementation - South Division of Local Assistance Enclosure c: DLA AE Project Files (08) DLAE - Savat Khamphou 073 PROGRAM SUPPLEMENT NO. N012 Date: November 2, 2010 to Location: 08-RIV-O-LQNT ADMINISTERING AGENCY -STATE AGREEMENT Project Number: CML-5433(011) FOR FEDERAL -AID PROJECTS NO 08-5433R E.A. Number: 08-925208 �'pC C U i { Locode: 5433 This Program Supplement hereby adopts and incorporates the Administering Agency -State Agreement for Federal Aid which was entered into between the Administering Agency and the State on 12/18/06 and is subject to all the terms and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the Administering Agency on (See copy attached) The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived from sources noted below obligated to this PROJECT, the Administering Agency accepts and will comply with the special covenants or remarks set forth on the following pages. PROJECT LOCATION: On Eisenhower Or & on Calle Tampico TYPE OF WORK: Upgrade traffic signal hardware & interconnect signals LENGTH: 0.0(MILES) Estimated Cost Federal Funds Matching Funds _ Cost $310,000.00 LOCAL OTHER $310,000.00 $0,00 $0.00 CITY OF LA QUINTA STATE OF CALIFORNIA Department of Transportation By --— By — -- -- Chief, Office of Project Implementation Title -- -- Division of Local Assistance Date -_— Date — Attest --- --- I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer (U'y t°-c I z ti Date (( f( L, _ $310.000.00 Chapter 'il ✓ Statutes 4 p Laic Item C Year Program BC Category Fund Source AMOUNT ! ..� IC?�1 Cd-.3�.' T.'. 1 A I ,ulflf { C _ �/fZti � 'oIJ uti I i _ I Program Supplement 08-5433R-N012- ISTEA Page 1 of 3 a� 074 UG-KIV-U-LWN 1 11/0212010 C M L-5433 (011) SPECIAL COVENANTS OR REMARKS 1. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the current published Local Assistance Procedures Manual. 2. This project must be in conformity with the National ITS Architecture, adhere to ITS Standards and undergo Systems Engineering. 3. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s). 4. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six months commencing after the funds are encumbered for each phase by the execution of this Project Program Supplement Agreement, or by STATE's approval of an applicable Finance Letter. STATE reserves the right to suspend future authorizations/obligations for Federal aid projects, or encumberances for State funded projects, as well as to suspend invoice payments for any on -going or future project by ADMINISTERING AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six-month period. If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY agrees to submit for each phase a written explanation of the absence of PROJECT activity along with target billing date and target billing amount. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current Local Assistance Procedures Manual. 5. The Administering Agency shall not discriminate on the basis of race, religion, age, disability, color, national origin, or sex in the award and performance of any Federal - assisted contract or in the administration of its DBE Program Implementation Agreement. The Administering Agency shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of Federal -assisted contracts. The Administering Agency's DBE Implementation Agreement is incorporated by reference in this Agreement. Implementation of the DBE Implementation Agreement, including but not limited to timely reporting of DBE commitments and utilization, is a legal obligation and failure to carry out its terms shall be treated as a violation of this Agreement. Upon notification to the,Administering Agency of its failure to carry out its DBE Implementation Agreement, the State may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et Program Supplement 08.5433R-N012- ISTEA Page 2 of 3 075 oa-tti v-v-L W N 1 11/02/2010 C M L-5433(011) SPECIAL COVENANTS OR REMARKS seq. ). 6. As a condition for receiving federal -aid highway funds for the PROJECT, the Administering Agency certifies that NO members of the elected board, council, or other key decision makers are on the Federal Government Excluded Parties List System (EPLS). 7. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer within 60 days of project contract award or with the submittal of the ADMINISTERING AGENCY's first invoice for the construction contract, whichever is earlier. Failure to do so will cause a delay in the State processing invoices for the construction phase. Please refer to Section 15.7 "Award Package" of the Local Assistance Procedures Manual. 8. Any State and Federal funds that may have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date shown on the State approved project finance letter. Per Government Code Section 16304, all project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested by the ADMINISTERING AGENCY and approved by the California Department of Finance. ADMINISTERING AGENCY should ensure that invoices are submitted to the District Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's Office and the Department of Finance; in order for payment to be made, the last date the District Local Assistance Engineer can forward an invoice for payment to the Department's Local Programs Accounting Office for reimbursable work for funds that are going to revert at the end of a particular fiscal year is May 15th of the particular fiscal year. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement involving applicable funds that is not received by the Department's Local Programs Accounting Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid. These unexpended funds will be irrevocably reverted by the Department's Division of Accounting on the applicable fund Reversion Date. Program Supplement 08-5433R-N012- ISTEA Page 3 of 3 Tity 4 4 Q"K& AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: December 7, 2010 BUSINESS SESSION: CONSENT CALENDAR: ID ITEM TITLE: Approval of Memorandums of Understanding Among the City of La Quinta, and Desert Sands Unified STUDY SESSION: School District, Coachella Valley Unified School District PUBLIC HEARING: and Other Agencies Regarding Safe Routes to School RECOMMENDATION: Authorize the City Manager to enter into a Memorandum of Understanding with the Desert Sands Unified School District and other agencies (Attachment 1) and a Memorandum of Understanding with Coachella Valley Unified School District and other agencies (Attachment 2) for the purpose of creating safe routes to school. FISCAL IMPLICATIONS: None for this action. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Schools by Design Project was formed approximately two years ago in response to concerns about insufficient communication and collaboration between representatives of cities, schools, school districts, and interested community members in the Coachella Valley about issues of student safety on the streets and in the neighborhoods near and around the region's schools. In contrast to standard planning models that require schools simply to be located within the street grid and placed on a per -capita basis, the Project sought to establish a broader set of 0..!) 077 community partnerships to address the locations of schools proactively, and specifically in relation to the provision of "Safe Routes to School" (Attachment 3). Providing safer routes to school while encouraging exercise and social skills was the focus of a two-year research project recently completed in the Coachella Valley. Schools by Design was a collaborative project that brought together local school district and government officials, county health specialists, parents, teachers, planners and engineers to develop a model that could be used by communities for establishing safer routes to school. The Schools by Design project's personnel gathered data on traffic around Coachella Valley schools; surveyed thousands of the region's students and parents about their attitudes on walking or biking to school and related issues; and successfully built relationships among representatives of local schools, school districts, cities, and public health agencies to identify how cities and school districts might work together to improve safety and promote greater "walkability" in the Coachella Valley, especially for children going to and from school. Working together, Schools by Design personnel and community partners produced new data about student pedestrian safety in the Coachella Valley that indicates public support for, and institutional capacity to create, safer routes to school. This information was used to solicit $1 .8 million in funded grant proposals to cover the costs of local infrastructural and other changes currently needed to ensure safe routes to school for the region's children. The Schools by Design partners developed a Memorandum of Understanding (MOU) among Coachella Valley cities, Riverside County, school districts, and the Coachella Valley Association of Governments to guide the implementation of regularly scheduled meetings and the ongoing dialogue needed for maintaining safe routes to school, encouraging walking and other self-propelled means of transportation to and from schools in the Coachella Valley. Lastly, the implementation of the two MOUs has the potential to greatly improve the quality of life for young students in the Coachella Valley. The two attached MOUs support the efforts of the "Safe Routes To School" Campaign (Attachment 3). If the two MOUs are approved, the General Plan Update process currently underway will incorporate aspects of the campaign into multiple elements of the La Quinta General Plan. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 078 1. Authorize the City Manager to enter into a Memorandum of Understanding with the Desert Sands Unified School District and other agencies (Attachment 1) and a Memorandum of Understanding with Coachella Valley Unified School District and other agencies (Attachment 2) for the purpose of creating safe routes to school; or 2. Do not approve the two Memorandums of Understanding for the "Safe Routes To School" campaign; or 3. Provide staff with alternative direction. Planning Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Memorandum of Understanding — School District 2. Memorandum of Understanding Unified School District 3. Safe Routes to School Information Desert Sands Unified — Coachella Valley co. 079 ATTACHMENT 1 MEMORANDUM OF UNDERSTANDING Parties to the Memorandum of Understanding ("MOU") This Memorandum of Understanding ("MOU") is entered into between the City of Coachella, City of Indio, City of Indian Wells, City of La Quinta; City of Palm Desert; City of Rancho Mirage; Desert Sands Unified School District; Riverside County Department of Public Health the Coachella Valley Association of Governments. This MOU is for the development of partnerships and the establishment of scheduled forms of communication between school districts, local utilities and transit agencies, cities, and regional planning entities. Purpose of the MOU WHEREAS, in 2006 the National Center for Safe Routes to School (NCSRS) estimates that in 1969, 42% of adolescent children walked or biked to school, however in 2001 only 16% of children walked or biked; and WHEREAS, in 2005 the American Medical Association (AMA) found that approximately 16% of American children between the ages of six and nineteen were obese, and that related diseases like diabetes and arthritis are on the rise in the United States; and WHEREAS, it is recognized that the establishment of safe routes to school is beneficial to school districts in curbing childhood disease and promoting social interaction among students through walking, biking, and exercise, and assists cities in the establishment of safe and healthy communities; and WHEREAS, traffic, site planning, and community issues represent key constraints to the creation of safe routes to school that can be successfully addressed via an open dialogue on these issues; and WHEREAS, it is recognized that a partnership between school districts and cities can assist in the location of new schools by addressing community concerns, planning for infrastructure issues, and addressing site specific issues such as utilities and street access that can make for a school that is properly designed while decreasing building costs; and WHEREAS, it is recognized by the City of Coachella, City of Indio, City of Indian Wells, City of La Quinta; City of Palm Desert; City of Rancho Mirage; Desert Sands Unified School District; Riverside County Department of Public Health the Coachella Valley Association of Governments that bureaucratic isolation and lack of communication is detrimental to the creation of safe routes to school and the important benefits that walking has for students; and WHEREAS, these agencies desire to establish a long-term process which allows each individual agency to discuss on a frequent and ongoing basis the issues associated with school site location issues, creating safe routes to schools for existing campuses, and working partnerships for external funding; and WHEREAS, it is recognized that opportunities to compete for external funding to solve the problems related to safe routes to school can be achieved by partnerships between school districts, cities, and regional planning agencies; and 0. 080 NOW, THEREFORE, IT IS RESOLVED that the parties to this MOU agree to form standing collaborative meetings to address the issues of creating safe routes to school and further agree to adhere to the following guidelines in the formation, management and operations of the collaborative meeting group. Collaborative Discussion Group for Safe Routes to School Quarterly Meetings: There shall be initiated among the parties to this Agreement a standing series of meetings that shall be arranged to occur on an as -needed basis, but no less than once a quarter. These meetings shall exclude federal, state, and school district holidays. Time and duration of these meetings will be set by the participants to this Agreement. Meetings will be appropriately noticed. Core Participants: The scheduled meetings this Agreement and other interested agencies to) school district superintendents or their mayors or their representatives, city manage regional utilities and transit agencies, and regional planning agency. shall include the parties to including (but not be limited representatives; municipal rs or their representatives, the representative of the III. Discussion Format. The agreed scheduled meetings shall generally address the issues of creating safe routes to school with discussion topics that include (but are not limited to) planning and development for present school site locations, offsite infrastructure inclusive of streets, sidewalks, and roads, water, power, and other utility issues, local resident concerns regarding school sites, grant applications and partnerships to fund projects related to the creation of safe routes to school, and future school site selection issues. IV. Grant Partnerships. The parties to this agreement will, to the extent possible, participate in partnerships to enhance and attract external grant funding from federal, state, local, and private sources for the purpose of school planning and the creation of safe routes to school for students. Data Sharing and Acknowledgement I. It is acknowledged that any data and information shared in meetings that are considered confidential by law shall remain confidential among the parties to this Agreement. Any successful grant applications or outcomes from the meetings and partnerships formed under this Agreement will be generally acknowledged to all parties to this Agreement. Duration and Termination This MOU is to remain in effect for 5 (five) years following it's execution by the parties to this MOU. This MOU may be terminated at any time by any of the parties to the Agreement with a 30 (thirty) day notice to the remaining parties. Should one party elect to terminate participation under this Agreement, the remaining parties may continue the pe " 081 meetings and collaboration contemplated in this Agreement. This Agreement will automatically terminate should a simple majority of parties to the Agreement terminate participation with appropriate notice as defined above. Liability and Insurance Each party to this MOU hereby assumes any and all risks for personal injury and property damage attributable to the negligent acts or omissions of that parry and the officers, employees, and agents thereof. Each Agreement member warrants that is has adequate Worker's Compensation Insurance and liability insurance for its own employees. Agreement members agree to indemnify and hold each other harmless from any obligations, costs, claims, judgments, attorney fees, and/or attachments in any way connected with the services provides under this agreement. Independent Contractor In the performance of all services and obligations under this Agreement, all parties shall act as independent agents. Parties shall not be considered as an employee or agent of another participant organization in this MOU. Force Majeure No parties to this Agreement shall be liable or deemed to be in default for any delay or failure in performance under this Agreement or interruption of services resulting, directly or indirectly, from acts of God, civil or military authority, acts of the public enemy, strikes, labor disputes, or any similar cause beyond the reasonable control of participants to this Agreement. Governing Law The validity and interpretation of this Agreement shall be governed by the laws of the State of California. Execution IN WITNESS THEREOF, City of Coachella, City of Indio, City of Indian Wells, City of La Quinta; City of Palm Desert; City of Rancho Mirage; Desert Sands Unified School District; Riverside County Department of Public Health the Coachella Valley Association of Governments have executed this Agreement on the date first herein written. For the City of Coachella: David Garcia, City Manager For the City of Indio: Martinez, City Manager era 082 For the City of Indian Wells: Greg Johnson, City Manager For the City of La Quinta: Thomas P. Genovese, City Manager For the City of Palm Desert John Wohlmuth, City Manager For the City of Rancho Mirage Patrick Pratt, City Manager For the Desert Sand Unified School District: Dr. Sharon McGehee., Superintendent For the Riverside County Department of Public Health: Susan D. Harrington, M.S., R.D., Director For the Coachella Valley Association of Governments: Tom Kirk, Executive Director �. 083 ATTACHMENT 2 MEMORANDUM OF UNDERSTANDING Parties to the Memorandum of Understanding ("MOU" This memorandum of Understanding ("MOU") is entered into between the City of Coachella; City of Indio; City of La Quinta; the Coachella Valley Unified School District; Riverside County Department of Public Health and the Coachella Valley Association of Governments. This MOU is for the development of partnerships and the establishment of scheduled forms of communication between school districts, local utilities and transit agencies, cities, and regional planning entities. Purpose of the MOU WHEREAS, in 2006 the National Center for Safe Routes to School (NCSRS) estimates that in 1969, 42% of adolescent children walked or biked to school, however in 2001 only 16% of children walked or biked; and WHEREAS, in 2005 the American Medical Association (AMA) found that approximately 16% of American children between the ages of six and nineteen were obese, and that related diseases like diabetes and arthritis are on the rise in the United States; and WHEREAS, it is recognized that the establishment of safe routes to school is beneficial to school districts in curbing childhood disease and promoting social interaction among students through walking, biking, and exercise, and assists cities in the establishment of safe and healthy communities; and WHEREAS, traffic, site planning, and community issues represent key constraints to the creation of safe routes to school that can be successfully addressed via an open dialogue on these issues; and WHEREAS, it is recognized that a partnership between school districts and cities can assist in the location of new schools by addressing community concerns, planning for infrastructure issues, and addressing site specific issues such as utilities and street access that can make for a school that is properly designed while decreasing building costs; and WHEREAS, it is recognized by the City of Coachella; City of Indio; City of La Quinta; the Coachella Valley Unified School District and the Coachella Valley Association of Governments that bureaucratic isolation and lack of communication is detrimental to the creation of safe routes to school and the important benefits that walking has for students; and WHEREAS, these agencies desire to establish a long-term process which allows each individual agency to discuss on a frequent and ongoing basis the issues associated with school site location issues, creating safe routes to schools for existing campuses, and working partnerships for external funding; and WHEREAS, it is recognized that opportunities to compete for external funding to solve the problems related to safe routes to school can be achieved by partnerships between school districts, cities, and regional planning agencies; and •04. 084 NOW, THEREFORE, IT IS RESOLVED that the parties to this MOU agree to form standing collaborative meetings to address the issues of creating safe routes to school and further agree to adhere to the following guidelines in the formation, management and operations of the collaborative meeting group. Collaborative Discussion Group for Safe Routes to School Quarterly Meetings: There shall be initiated among the parties to this Agreement a standing series of meetings that shall be arranged to occur on an as -needed basis, but no less than once a quarter. These meetings shall exclude federal, state, and school district holidays. Time and duration of these meetings will be set by the participants to this Agreement. Meetings will be appropriately noticed. Core Participants: The scheduled meetings shall include the parties to this Agreement and other interested agencies including (but not be limited to) school district superintendents or their representatives; municipal mayors or their representatives, city managers or their representatives, regional utilities and transit agencies, and the representative of the regional planning agency. III. Discussion Format. The agreed scheduled meetings shall generally address the issues of creating safe routes to school with discussion topics that include (but are not limited to) planning and development for present school site locations, offsite infrastructure inclusive of streets, sidewalks, and roads, water, power, and other utility issues, local resident concerns regarding school sites, grant applications and partnerships to fund projects related to the creation of safe routes to school, and future school site selection issues. IV. Grant Partnerships. The parties to this agreement will, to the extent possible, participate in partnerships to enhance and attract external grant funding from federal, state, local, and private sources for the purpose of school planning and the creation of safe routes to school for students. Data Sharing and Acknowledgement It is acknowledged that any data and information shared in meetings that are considered confidential by law shall remain confidential among the parties to this Agreement. Any successful grant applications or outcomes from the meetings and partnerships formed under this Agreement will be generally acknowledged to all parties to this Agreement. Duration and Termination This MOU is to remain in effect for 5 (five) years following it's execution by the parties to this MOU. This MOU may be terminated at any time by any of the parties to the Agreement with a 30 (thirty) day notice to the remaining parties. Should one party elect to terminate participation under this Agreement, the remaining parties may continue the meetings and collaboration contemplated in this Agreement. This Agreement will •0,., 085 automatically terminate should a simple majority of parties to the Agreement terminate participation with appropriate notice as defined above. Liability and Insurance Each party to this MOU hereby assumes any and all risks for personal injury and property damage attributable to the negligent acts or omissions of that party and the officers, employees, and agents thereof. Each Agreement member warrants that is has adequate Worker's Compensation Insurance and liability insurance for its own employees. Agreement members agree to indemnify and hold each other harmless from any obligations, costs, claims, judgments, attorney fees, and/or attachments in any way connected with the services provides under this agreement. Independent Contractor In the performance of all services and obligations under this Agreement, all parties shall act as independent agents. Parties shall not be considered as an employee or agent of another participant organization in this MOU. Force Majeure No parties to this Agreement shall be liable or deemed to be in default for any delay or failure in performance under this Agreement or interruption of services resulting, directly or indirectly, from acts of God, civil or military authority, acts of the public enemy, strikes, labor disputes, or any similar cause beyond the reasonable control of participants to this Agreement. Governing Law The validity and interpretation of this Agreement shall be governed by the laws of the State of California. Execution IN WITNESS THEREOF, City of Coachella, City of Indio, City of La Quinta, Coachella Valley Unified School District, Riverside County Department of Public Health and the Coachella Valley Association of Governments have executed this Agreement on the date first herein written. For the City of Coachella David Garcia City Manager For the City of Indio: Dan Martinez, City Manager n4•. 086 For the City of La Quinta Thomas P. Genovese, City Manager For the Coachella Valley Unified School District: Ricardo Z. Medina, Superintendent For the Riverside County Department of Public Health: Susan D. Harrington, M.S., R.D., Director For the Coachella Valley Association of Governments: Tom Kirk, Executive Director ��:� 087 ATTACHMENT 3 ``c�toulr8rp3hool Defining Safe Routes to School What are Safe Routes to School Programs? Marsie Huling, Program Coordinator Safe Routes to School, Desert Region Riverside County Department of Public Health 951-358-7171 inhuling an nvcocha.oig Safe Routes to School (SRTS) programs are sustained efforts by parents, schools, community leaders and local, state, and federal governments to improve the health and well-being of children by enabling and encouraging them to walk and bicycle to school. SRTS programs examine conditions around schools and conduct projects and activities that improve safety and reduce traffic and air pollution in the vicinity of schools. As a result, these programs make bicycling and walking to school a safer and more appealing transportation choice thus encouraging a healthy and active lifestyle from an early age. Why is a program litre Safe Routes to School needed? Residents of communities today struggle with motor vehicles clogging roads, motor vehicle emissions polluting the environment and more children engaging in less physical activity and growing overweight. The implications of SRTS can be far-reaching. Safe Routes programs can improve safety not just for children, but for a community of pedestrians and bicyclists. They provide opportunities for people to become more physically active and to rely less on their cars. Programs benefit the environment and a community's quality of life by reducing traffic congestion and motor vehicle emissions. How does a school start a Safe Routes to School Program? Each school starts Safe Routes programs with different circumstances. Some schools have great places for walking and bicycling but few students taking advantage of it. Other communities have children walking and bicycling to school in unsafe conditions or along poorly maintained routes, while some communities do not have children walking or bicycling to school at all. Successful Safe Routes programs involve the whole community. Parents, children, neighborhood groups, schools, law enforcement officers, community leaders and transportation and public health professionals help identify the Issues and solutions. Information provided by the National Center for Safe Routes to School 9120/2010 �pq�Qjgt►QR$ �Oa�B Marsie Huling, Program Coordinator Safe Routes to School, Desert Region Riverside County Department of Public Health 951-358-7171 mhulina(a2rivcocha. ora While every community is unique, the basic steps to starting a Safe Routes to School program include: 1. Bring together the right people: Identify people who want to make waking and bicycling to school I safe and appealing for children. Sharing concerns, - interests and knowledge among a variety of community members with diverse expertise can enable groups to tackle many different issues. 2. Hold a kick-off meeting: The kick-off meeting has two main goals - to create a vision and generate next steps. 3. Gather information and identity issues: Collecting information can help to identity needed program elements and provide a means to measure the impact of the program later 4. IdentHy solutions: Solutions to issues identified by the group will include a combination of education, encouragement, engineering and enforcement strategies. 5. Make a plan: The SRTS plan does not need to be lengthy but should include education, encouragement, engineering and enforcement strategies, a time schedule, a map of the area covered by the plan and an explanation of how the program will be evaluated. 6. Get the plan and people moving: There are things that can be done right away without major funding, so some parts of the SRTS plan can start right away while waiting on other parts. 7. Evaluate, adjust and keep going: After the program begins, careful monitoring will identify which strategies are working well and which are not going as planned. What types of activities are typically a part of Safe Routes to School programs? Successful Safe Routes programs may include policy development, planning and implementation of strategies such as improvements to streets and sidewalks, education and encouragement of children and parents, and increased enforcement of traffic laws. Programs can Include: • Wakability and bikeability audits of the safety of streets around schools • Programs to improve sidewalk conditions near schools • Use of traffic calming devices to slow traffic and give pedestrians priority • Programs that educate children on walking and biking safety, and challenge them to walk or bike often • "Walking school buses" in which one or two parents or volunteers escort a group of children on the walk to school • Increased traffic enforcement around schools • School construction that includes renovation and improvement of existing schools, and locating new schools to reduce walking hazards and avoid major traffic threats • Cooperation among school officials, law enforcement officials, and transportation planners. Information provided by the National Center for Safe Routes to School 920/2010 o,q 089 10:j a, ok oft �v 4 OF'tt�'O COUNCIL/RDA MEETING DATE: December 7, 2010 AGENDA CATEGORY: BUSINESS SESSION: ) % ITEM TITLE: Denial of Claim for Damages Filed by: Judith CONSENT CALENDAR: ! / & Lee Jones; Date of Loss — October 27, 2010 STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Deny the Claims for Damages filed by Judith & Lee Jones; Date of Loss — October 27, 2010. FISCAL IMPLICATIONS: The total amount of the claim is $262.49. CHARTER CITY IMPLICATIONS: .iem BACKGROUND AND OVERVIEW: A claim was filed by Judith & Lee Jones with a reported date of loss of October 27, 2010 (Attachment 1). The claim was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. has reviewed the matter and recommends that the City Council deny the claim. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Deny the Claim for Damages filed by Judith & Lee Jones; Date of Loss — October 27, 2010; or 00 090 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. Respectfully submitted, Bret M. Plumlee, Assistant City Manager — Management Services Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Jones Claim for Damages on October 27, 2010 p 091 [0,9 e�AXA;4'tit P44 a �y FILE WITH: CLAM FOR DAMAGES MIU ��YE r°R FILING STAMP CITY CLERK'S OFFICE Pp i S City of LaQuinta TO PERSON OR PROPERTY CLAIM NO. RO.Box 1504 Cl"-y OF LA GUitl]'A La Quinta, CA 92253 CITY "I E 2 iC'.S O F F I C "c INSTRUCTIONS 1. Claims for death, injury to person or to personal property must be filed not later than six months after the occurrence. (Gov. Code § 911.2) 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. Code § 911.2.) 3. Read entire claim form before filing. 4. See page 2 for diagram upon which to locate place of accident. 5. This claim form must be signed on page 2 at bottom. 6. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET. TO: [Name of City] f / Date of Birth of Claimant / Name of C V Imant Occupation of Claimant "r c='c Home Addrestof Claimant: r -, City and state !�F�F Ho e T iephone of C�lalmant ..-� �4.[/ M(l: G '-3C+I Business Address of Claimant: City and State Business Telephone of Claimant Give address and telephone number to which you desire nods or communlcatioFto be set Claimant's Social Security No regarding. claim: 4/0_S j�>c/ : i/ :>l c3Vr i� C. 61 7`.` When did DAMAGE or INJURY occur? . �:« mes of any city €frployees involved in INJURY or DAMAGE: Date: /6Time: Lr If Claim is for Equitable Indemnity, give date claimant served with the complaint: . Date: h % f Where did DAMAGE or INJURY occur? Describe fully, and locate on diagram on rever�f fide of this sheet. Where appropriate, give steel names and address and measurements from landmarks: Z y i s /�a. / �ZS 7 �'',- �/ : ' r /Y ! fi Describe in detail how the DAMAGE or INJURY occurred Ca4 r `x � �' yc a)G "�L..<''-ry you claim the city Is responsibIQ9 ' > Describe in detail each INJURY or DAMAGE .. --� _. /j EP, _.-�4n�GG-c�.2_s'ac4!� . ✓1 <?��-2£z..-�'�:.aa' f92..e'.'-r-✓( ..-l.')�i:, fj 1E'__.�i7< <�.-C..:> .G� r,. 092 M. The amount claimed, as of the date of presentation of this claim, is computed as follows: Damages incurred to dale (exact): Estimated prospective damages as far as known: Damage to roe `f % 9 property dy � • • • � • • • • • • • • • • • • • • • • $ � Future expenses for medical and hospital care .$ Expenses for medical and hospital cam ..... $ Future loss of earnings ....$ Loss of earnings ........................ $ — - Other prospective special damages ..........$ Special damages for ..................... $ Prospective general damages $ _ Total estimated prospective damages .......$ General damages ....................... $ '-`_..__._ Total damages Incurred to date .......... $� Total amount claimed as of date of presentation of this claim;..-- $ G� • c / % et _ 777y- Was damage and/or injury investigated by police? N`' If so, what city? Were paramedics P If so, name city or ambulance If injured, state date, time, name and address of doctor of your initial visit WITNESSES to DAMAGE or INJURY: List all persons and addresses of persons known to have information: Name Address Phone Name Address Phone Name Address Phone DOCTOR AND HOSPITALS: Hospital Address Phone Doctor Address Phone Doctor Address Phone READ CAREFULLY For all aocidentclaims place on following diagram name of streets, including North, accident by "A-t" and location of yourself or your vehicle at the lime of the accident East, South, And West; indicate place of accident by "X" and by showing house by "B-1" and the point of impact by "X" numbers or distances to street corners. If City Vehicle was involved, designate by letter A' location of City Vehicle when you first saw it, and by V location of yourself NOTE: 9diagrams below do not fit the situation, attach hereto a proper diagram or your vehicle when you first saw City Vehicle; location of City vehicle at Ume of signed by claimant. LL SIDEWALK IL CURB CURB —y PARKWAY 7 SIDEWALK Signature of Claimant or person riling on his behalf giving relationship Typed Name: Date: to Clamant NOTE: CLAIMS MUST BE FILED WITH CITY CLERK (Gov. Code § 915a.) Presentation of a false claim is a felony (Pen. Code § 72.) 10b•'.%� 093 a, i F u 5 �cF'y of �°wy COUNCIL/RDA MEETING DATE: December 7, 2010 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: Denial of Claim for Damages Filed by: CONSENT CALENDAR: Neelam Allen; Date of Loss — November 1, 2010 STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Deny the Claims for Damages filed by Neelam Allen; Date of Loss — November 1, 2010. FISCAL IMPLICATIONS: The total amount of the claim is $376.30. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by Neelam Allen with a reported date of loss of November 1, 2010 (Attachment 1). The claim was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. has reviewed the matter and recommends that the City Council deny the claim. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Deny the Claim for Damages filed by Neelam Allen; Date of Loss — November 1, 2010; or 0 1, 6 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. Respectfully submitted, 4��& /—� Bret P mlee, Assistant City Manager — Management Services �Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Allen Claim for Damages on November 1, 2010 n. '' 097 RECEIVED FILE WITH: 20ft'NM3:CKDAWGES RESERVETbf2YNTAMP CITY CLERK'S OFFICE City of LaQuinta TOPF131S0RltOfR,MOPERTY CLAIM NO. P.O. Box 1504 La Quinta, CA 92253 CITY Gt_FRK'S OFFICE INSTRUCTIONS 1. Claims for death, injury to person or to personal property must be filed not later than six months after the occurrence. (Gov. Code § 911.2.) 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. Code § 9112.) 3. Read entire claim torn before filing. 4. See page 2 for diagram upon which to locate place of accident. 5. This claim form must be signed on page 2 at bottom. 6. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET. TO -;{Name of City] Date of Birth of Claimant: N m1 of Claimant: Occupation of Claimant: kilIV'k" L t-K t l o,') it tz r r 4 6 ,S.Gw , Home Address of Claimant: City an State Home Telephone of Claimant: J E W") i) U�.7 {.ry r C�.-i_ iq , d't.,.. J 'Le, 1. ; tx r Yci —. C Z "7_. 7 ! L Business Address of Claimant: City and State Business Telephone ofRC aimant: o — � o Give address and telephone number to which you desire notices or communications to be sent ClaimanPs Social Security Not: regprding claim: !J' r r'l '„ c When did DAMAGE or INJURY oc u11 IS Names of any city employees involved in INJURY or DAMAGE: r r Date:NCJ 1�2}2/0 Time: 0";2, ' If Claim is for Equitable Indemnity, give date r c claimant served with the complaint: Date: ci n Where did DAMAGE or INJURY occur? Describe fully, and locate on diagram on reverse side of this sheet. Where appropriate, I e street nos and address and measurements from landmarks: Q (.c �ro fz�rx;� t { �Ig �src,cu �u L T ikn c` J!0�JGtF2 Describe in detail how the DAMAGE or INJURY occurred._.y c ✓: � 8 �"i GY.� t�c,tr<} <-e I,JG At G��2 C G`'"ti'eZ d.aE -%"ZC/f lf`-'�12c�c. .vf °°; i�`i3c( `G ri"-t�9<t. s... , �"� ILr_ t if- L.✓ f a %l.=�,tG... e��-�' .� F •t;. , E/xG,ru+-y, Why do you claim the city is responsible? V1,�'.: J Describe in detail each INJURY or DAMAGE : 7,, o , '(,7 SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE 10. ' 098 The amount claimed, as of the date of presentation of this claim, is computed as follows: Damages incurred to date (exact): Estimated prospective damages as far as known: Damage to property ..................... $ Future expenses for medical and hospital care .$ Expenses for medical and hospital care ..... $ ...... Future loss of earnings ....................$ Loss of earnings ........................ $ _ Other prospective special damages ..........$ Special damages for ..................... $ Prospective general damages ..............$ General damages ... .......... ... $ Total estimated prospective damages .......$ Total damages incurred to date .......�`- Total amount claimed as of date of presentation of this claim: $ Was damage and/or injury investigated by police? _ /Ut7 If so, what city? _ Were paramedics or ambulance called? _. 1 2 U _ If so, name city or ambulance If injured, state date, time, name and address of doctor of your initial visit WITNESSES to DAMAGE or INJURY: List all persons and addresses of persons known to have information: Name __..---....-.._ _ Address -- Name _-. Address Name Address Phone Phone Phone DOCTOR AND HOSPITALS: Hospital Address Phone Doctor Address Phone Doctor _ _ Address Phone READ CAREFULLY Forall accident claims place on following diagram name of streets, including North, acddentby"A-1" and location of yourself or your vehicle at the time of the accident East, South, And West; indicate place of accident by "X" and by showing house by "8-1" and the point of impact by "X." numbers or distances to street corners. If City Vehicle was involved, designate by letter ON location ofCity Vehicle when you first save it, and by "B" location of yourself NOTE: If diagrams below do not fit the situation, attach hereto a proper diagram or your vehicle when you first saw City Vehicle; location of City vehicle at time of signed by claimant. 7� person filing on to Claimant: r CURB of a false claim is a felony (Pen. Code § 72.) «�•') 099 MOUN TA I N V S E W T= R E 79265 HIGHWAY III LAQUINTA, CA 92253 (760)564-5343, BAR REG# ARD237040, I.D. CAL000289520 FEDERAL TAX ID# 954129912 MVT@MOUNTAINVIEWTIRE.COM WWW.MOUNTAINVIEWTIRE.COM = N VO = C E 11/01/10 11/01/10 05 8609 04:28 PM 04:31 PM TERR: 1986 PAGE: 01 NONSIG: 165654 BILL TO: DAVE/NEELAM ALLEN 51780 AVE VELASCO LA QUINTA, CA 92253 PHONE 1....... (760)673-9592 EXT PHONE 2....... (760)673-9913 EXT DATE REQUESTED 11/01/10 TIME REQUESTED RETURN PARTS.. NO SALESMAN...... 038 / 038 VEH YEAR/MAKE. 10 DODGE VEHICLE MODEL. CALIBER SE VEHICLE COLOR. WHITE LICENSE/STATE. NONE / CA ODOMETR IN/OUT 001020 / 001020 PRIOR INVOICE. OS7955 ACCOUNT 8 COB TC CUST# TYPE/STATE AUTHORIZATION CREDIT CARD NO. 198600051 V 01 11151 0 CA 055134 HOC 0519 SLSM TECH PRODUCT CODE BC QTY DESCRIPTION PARTS LOR/EXCISE LINE TOTAL 038 001 047-100 R 1 REPLACE 2 TIRES/ .00 .00 .00 038 396-111-260-0 R 2 215/60R17 96T COOPER CS4 TOURING BSW 134.65 .00 269.30 038 001 040-103 R 2 TIRE INSTALLATION - WITH PURCH-IN STORE .00 .00 .00 038 001 040-204 R 2 TIRE DISPOSAL CHARGE L 50 .00 3.00 038 001 041-263 R 2 NEW VALVE STEM 3.00 .00 6.00 038 001 044-263 R 2 WHEEL BALANCE - COMPUTER SPIN 3.00 10.00 26.00 038 001 092-156 R 4 ROAD HAZARD - AUTO .00 13.00 52A0 ALL WHEELS REMOVED WERE TORQUED TO MANUFACTURER'S SPECIFICATION. TORQUE BY TORQUE SPEC VISIT OUR WEB SITE WWW.MOUNTAINVIEWTIRE.COM ALL CUSTOM WHEELS REMOVED MUST RETURN WITHIN 100 MILES 1'D RE -TORQUE LUG NUTSCUST INITIALS PARTS TOTAL........ 284.30 CHARGED AMOUNT 384.68 LABOR TOTAL........ 72.00 STATE TIRE FEE 3.50 SUB TOTAL.......... 356.30 X--------------------------------- TAXABLE AMOUNT 284.30 SALES TAX.......... 24.88 CUSTOMER AUTHORIZATION FOR TOTAL = NVO = C E TOTAL $384 - 68 S E WARNI NGS A N O WA R RA N TYM = N F 0 MMAT I O N S TY 0,10 - 101 0, 10 2 103 ow _ 5 FM pp-F�� COUNCIL/RDA MEETING DATE: December 7, 2010 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: Denial of Claim for Damages Filed by: Philip CONSENT CALENDAR: Young; Date of Loss — October 23, 2010 STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Deny the Claims for Damages filed by Philip Young; Date of Loss — October 23, 2010. FISCAL IMPLICATIONS: The total amount of the claim is $166.1 1 . CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by Philip Young with a reported date of loss of October 23, 2010 (Attachment 1). The claim was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. has reviewed the matter and recommends that the City Council deny the claim. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Deny the Claim for Damages filed by Philip Young; Date of Loss — October 23, 2010; or 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. Respectfully submitted, ikN&W.:e Bret /9. Plumlee, Assistant City Manager — Management Services Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Young Claim for Damages on October 23, 2010 105 RECEIVED / 20I0 il9U 12 MSF.RS�DATE ENT 1 AMP FILE WITH CITY CLERKS OFFICE CIT Y or A o,11M TA City of La Quinta CITY 1., City CF FiCE P.O, Box 1504 La Quinta, CA 92253 CLAIM FOR DAMAGES TO PERSON OR PROPERTY INSTRUCTIONS 1. Claims for death, injury to person or to personal property must be filed not later than six months after the occurrence (Gov. Code §911.2) 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. Code § 911/2) 3. Read entire claim form before filing. 4. See page 2 for diagram upon which to locate place of accident. S. This claim form must be signed on page 2 at the bottom. 6. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET. TO: (Name ofCity) ZA OC-1/,-Yk Name of Claimant f'�/Lip ytac/.✓ly . Home Address of Claimant City and State q3o 3 VA r^✓AM107-�- _eek • -aA,4'jCt 4a, /VY Business Address of Claimant City and State Give address and Phone No. to which you desire notices or communications to Sent regarding this claim gib , VIA C/A41IA70 /)A When did DAMAGE or INJURY occur? Date: /0, �: /r' Time: /2^ •3� ism If Claim is for Equitable Indemnity, give date claimant served with the complaint: Date: Birth Date of Claimant: Occupation of Claimant: J' E-'T/ST Home Phone of Claimant: 9/&) ,83-.7o32— Business Phone of Claimant: V (- )569 -299 - Claimant's Social Security No Names of any city employees involved in INJURY or DAMAGE: Where did DAMAGE or INJURY occur? Describe fully, and locate on diagram on reverse side of this sheet. Where appropriate, give street names and address and measurements from landmarks. C©AJ'OAA;%� ,%. — /n /��ST ar c . �.e�C/✓cj Describe in detail how the DAMAGE or INJURY occurred. /24!x 4 /t/AL%Z -lba46/gyp Why do you claim the City isresponsible? C.t�,���-t• �"'''T'�NG .PE„S/yr /�i�QQ�G-'�7 .:,.yt%U/�7�./��oUS Y�H�c(G'S G'1<��-'>'/�or�G�O ..�/n7/C�/R /-I�%� " S®M� �✓J7.�1 j%✓.r Irt.�b%��i'r. //R�'" !/jJ�%%IGC Describe in detail eachlNJURN or DAMAGE B SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE l-�� �/lf�"' % co 4�✓E�n �o /llov.�-"llji,✓ ✓��-Z✓ .�ie�r 7�1�'/ /✓�� r�Ed �7� 9,2 ©�7fex-- �A.�S �/ft ✓ir✓y .� %yes= /=�ftis — �"�i7 �f,-% /��a� Ar i;�1-15 /a 3/�lw w1Tlaai TYR�s b�97K n yi^`� . � .-'/moo✓ %v' llG� ft�yC''jC�'/r1/l.-�A%'',l'l�o�G�/�' /�voc /may /�7 y LEA/f art 7.xf�/i fi � .- r��" /.J �4 _,S'///o /�= G^'s��✓L=�sse �-�"I9/� �'�"� G�.es Gi � i �'/,•�y G �f� T 7"/,��s 106 2' - 4- The amount claimed, as of the date of presentation of this claim, is computed as follows Damages incurred to date (EXACT): Estimated prospective damages as far as known: Future expenses for medical and hospital /� 6 Damage to Property $ !/ care Expenses for medical and hospital care $ Future loss of earnings Loss of earnings $ Other prospective special damages $ N/,4 Special damages for $ra_ Prospective general damages Total estimated prospective damageg' $ General damages Total damages incurred to date Total amount claimed as of date of presentation of this claim $ Was damage and/or injury investigated by police? N� If so what City? i"/X Where paramedics or an ambulance called? If so, name, City or ambulance N If injured, state date, time, name and address of your initial visit ��`___ WITNESSES to DAMAGE or INJURY: List all persons and address of person known to have information: Name DOCTOR AND HOSPITALS: A Hospital Address A� � 1 Phone Doctor Address !' _Phone Doctor Address Phone READ CAREFULLY For all accident claims place on following diagram name of streets, including North, South, East and West. Indicate place of accident by "X" and by showing house numbers or distances to street corners. If City Vehicle was involved, designate by letter "A" location of City Vehicle when you first saw it, and by "B" location of yourself or your vehicle when you first saw City Vehicle: location of City vehicle at time of accident by "A-1" and location of yourself or your vehicle at the time of the accident by "B-1" and the point of impact by "X NOTE: If diagrams below do not fit the situation, attach hereto a proper diagram signed by claimant. SIDEWALK'' CURB=T :.,_.�. CURB —y _ J' PARKWAY SIDEWALK Signature of Cl Imaryt or person filing on his behalf giving relationship Typed Name: Date: to Claimant: //�r G< ti / r° jL/ h M /V° 'E NOTE: CLAIMS MUST BE FILED WITH CITY CLERK (Gov. Code § 915a.) Presentation of a false claim is a felony (Pen. Code § 72.) f 1�C�fhcGE T��� .�61�1fI�-jam L/T %�S C' A'5 0,:f 107 1Ceal()ucst.com 09 - Mal) Search Map Search Fc,, Plopelty Lowtod At RoalQuest Professional Z14 89 ell,,-,.W, 0.. 108 littp://pro.rcalquest.com/gpl/PrintRQMap?lat=33.70946311544427&loii=- 116,284516453... 10/26/2010 Zk9- MOIJNTA=N VIEW TIRE 79265 HIGHWAY 111 LAQUINTA, CA 92253 (760)564-5343, BAR REG# ARD237040, I.D. CAL000289520 FEDERAL TAX ID# 954129912 MVTQMOUNTAINVIEWTIRE.COM WWW.MOUNTAINVIEWTIRE.COM I NVO = C E 10/23/10 10/23/10 05 83 6 1 01:15 PM 02:07 PM TERR: 1986 PAGE: 01 NONSIG: 165654 BILL TO: PHILIP YOUNG 55363 TANGLE WOOD LA QUINTA, CA 92253 PHONE 1....... (760)564-9013 EXT PHONE 2....... DATE REQUESTED 10/23/10 TIME REQUESTED RETURN PARTS.. NO SALESMAN...... 038 / 020 VEH YEAR/MAKE. 02 CADILLAC TRUCK VEHICLE MODEL. ESCALADE VEHICLE COLOR. WHITE LICENSE/STATE. ATN5681 / NY ODOMETR IN/OUT 096510 / 096510 PRIOR INVOICE. NEW CUSTOMER ACCOUNT # COB TC CUST# TYPE/STATE AUTHORIZATION CREDIT CARD NO, 198600051 V 01 03685 0 CA 040206 HOC 9016 SLSM TECH PRODUCT CODE BC QTY DESCRIPTION PARTS LBR/EXCISE LINE TOTAL 038 639 047-100 R 1 RT REAR TIRE/ 00 .00 .00 038 396-199-300-0 R 1 265/60R18 XL COOPER DISC HT PLUS 1161 BSW 134.44 .00 134.44 038 639 040-103 R 1 TIRE INSTALLATION - WITH PURCH-IN STORE .00 .00 .00 038 639 040-204 R 1 TIRE DISPOSAL CHARGE 1.50 .00 1.50 038 639 041-263 R 1 NEW VALVE STEM 3.00 .00 3.00 038 639 044-263 R 1 WHEEL BALANCE - COMPUTER SPIN 3.00 10.00 13.00 038 639 093-180 R 1 CUSTOMER DECLINED ROAD HAZARD .00 .00 AD 038 639 047-100 R 1 LOTS OF CORROSION OF TIRE .00 .00 .00 ALL WHEELS REMOVED WERE TORQUED TO MANUFACTURER'S SPECIFICATION. TORQUE BY TORQUE SPEC VISIT OUR WEB SITE WWW.MOUNTAINVIEWTIRE.COM ALL CUST011 WHEELS REMOVED MUST RETURN WITHIN 100 MILES TO RE -TORQUE LUG NUTSCUST INITIALS PARTS TOTAL........ 141.94 CHARGED AMOUNT 166.11 LABOR TOTAL........ 10.00 SPATE TIRE FEE 1.75 SUB TOTAL.......... 151.94 X --------------------------------- TAXABLE AMOUNT 141.94 SALES TAX.......... 12.42 CUSTOMER AUTHORIZATION FOR TOTAL I N VO I C E TOTAL $ 1 66 - 7 7 SEE REVSF2Sa S=UE FOR =MF�aMTANT SAFETY WAMN=NG ANO WARRANTY =NFOMMATION 109 COUNCIL/RDA MEETING DATE: December 7, 2010 ITEM TITLE: Adoption of a Resolution Making Certain Findings Pursuant to Health and Safety Code Section 33445(a) and Authorizing the Expenditure of Funds Toward the Miles Avenue Median Landscape Improvements; Appropriate Funding and Approve the Inclusion of the Miles Avenue Median Landscape Improvements Within the FY 2010/2011 Capital Improvement Plan; Approve the Plans, Specifications and Estimates (PS&E); and Authorize Staff to Advertise the Project for Bid RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council of the City of La Quinta making certain findings pursuant to Health and Safety Code Section 33445(a) and authorizing the expenditure of funds toward the Miles Avenue Median Landscape Improvements; appropriate funding and approve the inclusion of the Miles Avenue Median Landscape within the Fiscal Year 2010-2011 Capital Improvement Plan (CIP); approve the Plans, Specifications and Estimates (PS&E); and authorize staff to advertise the project for bid. FISCAL IMPLICATIONS: The following is the projects requested funding and funding sources for the Miles Avenue Median Landscape Improvements, CIP No. 2010-13: RDA Project Area No. 2 Total Funding Available: $247,643 $ 247,643 Based on the engineer's estimate, the following is the estimated project budget: Design: Inspection/Testing/Survey: Construction: Contingency: Total: $18,800 $18,330 $188,000 $22,513 $ 247,643 110 CHARTER CITY IMPLICATIONS: Staff requests an appropriation for the Miles Avenue Median Landscape Improvements, Project No. 2010-13 from Redevelopment Agency Project Area No. 2 Funds. Therefore, prevailing wages will be required on this project. BACKGROUND AND OVERVIEW: In 2001 the developers of the Wild Flower and Sunflower developments in La Quinta constructed the median curb to the south of their projects on Miles Avenue east of Dune Palms (Attachment 1). These developers on the north side of Miles in La Quinta also posted a bond for $44,588 for their share of future improvements to the median, which was estimated to have a total cost between $250,000 and $300,000 to install full landscaping and irrigation improvements. When the John Glenn Middle School was also constructed in 2001, the school district was required to construct the left turn pocket within the aforementioned median in order to create a left turn into the entrance to the middle school. Since one half of the median lies in the City of Indio and one half lies in the City of La Quinta a Memorandum of Understanding (MOU) was prepared by the City of La Quinta between the two cities to allow for a cost sharing for both the design and construction of the improvements (50% for each city) which was forwarded to the City of Indio on June 181", 2008. The estimated cost of construction at that time was $216,000. Through a series of discussions between staff of the two cities, two redesigns were undertaken between July of 2008 and October 2009 in order to lower the cost of the project. The MOU was also revised to reflect a construction cost of no more than $150,000 which was transmitted to the City of Indio in October 2009. Unfortunately Indio was unable to commit funds to the revised project. On August 3, 2010 staff presented four alternatives to the City Council to provide interim landscaping for the medians using combinations of disintegrated granite (DG), boulders and artificial turf. Council directed staff to prepare PS&E using a combination of artificial turf, disintegrated granite, trees, plants, and boulders. The City Manager approved Contract Amendment No. 3 with David Evans & Associates on August 30, 2010 to redesign the median landscape plans based on Council's direction. Considering the construction of landscaping for the Miles Avenue medians was not part of the 2010-2011 CIP, the City Council and the RDA are required to adopt a resolution making certain findings pursuant to Health and Safety Code Section 33445(a). The appropriate Resolution is included for the City Council's consideration as part of this staff report. The justification for using Redevelopment Agency Project Area No. 2 funds is as follows: na.� 111 A. The construction of the Miles Avenue Landscape Improvements is of benefit to the Project Area and to the immediate neighborhoods in which the improvements are located. B. No other reasonable means of financing the improvements are available to the community. C. The Miles Avenue Landscape Improvements will assist in the elimination of one or more blighting conditions inside the Project Area, and are consistent with the Redevelopment Agency's implementation plan adopted pursuant to Section 33490. Since half of the project lies within the City of Indio, the Indio City Council is also making a finding allowing the use of RDA funds during their December 1, 2010 meeting. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Adopt a Resolution of the City Council of the City of La Quinta making certain findings pursuant to Health and Safety Code Section 33445(a) and authorizing the expenditure of funds toward the Miles Avenue Median Landscape Improvements; appropriate funding and approve the inclusion of the Miles Avenue Median Landscape within the Fiscal Year 2010-201 1 CIP; approve the PS&E; and authorize staff to advertise the project for bid; or 2. Do not adopt a Resolution of the City Council of the City of La Quinta making certain findings pursuant to Health and Safety Code Section 33445(a) and authorizing the expenditure of funds toward the Miles Avenue Median Landscape Improvements; do not appropriate funding and approve the inclusion of the Miles Avenue Median Landscape within the Fiscal Year 2010-201 1 CIP; do not approve the PS&E; and do not authorize staff to advertise the project for bid; or 3. Provide staff with alternative direction. Respectfully submitted, n Ti othy R. on sso P E. Public Work D rect City Engineer pD 112 Attachment: 1. Vicinity Map Approved for submission by: Thomas P. Genovese, City Manager M'. 113 RESOLUTION NO. 2010- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA MAKING CERTAIN FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33445(a) AND AUTHORIZING THE EXPENDITURE OF FUNDS TOWARD THE MILES AVENUE MEDIAN LANDSCAPEIMPROVEMENTS WHEREAS, the Miles Avenue Median Improvements are located in Project Area No. 2 (the "Project Area"); and WHEREAS, the construction of the Miles Avenue Median Improvements would afford the Redevelopment Agency the opportunity to address the blighting conditions; and WHEREAS, there is inadequate funding within the City's General Fund or from other sources to construct the proposed Miles Avenue Median Landscape Improvements; and WHEREAS, it would be in the best interest of the public to construct the Miles Avenue Median Landscape Improvements. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of La Quinta, California, as follows: SECTION 1. The above recitals are true and correct and are adopted as the findings of the City Council. SECTION 2. The City Council hereby consents to Agency funding to be utilized for the Miles Avenue Median Landscape Improvements. SECTION 3. Pursuant to Health and Safety Code Section 33445(a), the City Council finds and determines that: A. The construction of the Miles Avenue Landscape Improvements is of benefit to the Project Area and to the immediate neighborhoods in which the improvements are located. B. No other reasonable means of financing the improvements are available to the community. -.e.j. 114 Resolution 2010- Miles Ave Median Landscape Adopted: December 7, 2010 Page 2 C. The Miles Avenue Landscape Improvements will assist in the elimination of one or more blighting conditions inside the Project Area, and are consistent with the Redevelopment Agency's implementation plan adopted pursuant to Section 33490. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 7th day of December 2010, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California �� 115 �w': 116 s A.y Of COUNCIL/RDA MEETING DATE: December 7, 2010 AGENDA CATEGORY: ITEM TITLE: Approval to Award a Contract to BUSINESS SESSION: Construct the Turf Reduction Green Projects, Project CONSENT CALENDAR: 16 No. 2009-18 STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Award a contract to Rock Bottom Inc., in the amount of $268,556.57, to construct the Turf Reduction Green Projects, Project No. 2009-18, and authorize the City Manager to execute the contract. FISCAL IMPLICATIONS: The following is the project's approved funding and funding sources for CIP No. 2009-18: AB 939 $205,000 RDA Project Area 1 $50,000 General Fund $125,001 Total Funding Available: $380,001 Based on the low bid received from Rock Bottom, Inc. in the amount of $268,556.57, the following is the estimated project budget: Design (TKD Associates) $20,000 Construction $268,557 Administration $10,250 Contingency $81,194 Total $380,001 As illustrated, adequate funding is available to support staff's recommendation. CHARTER CITY IMPLICATIONS: The project is funded with AB 939 and RDA Area 1 funds. As such, the project will be bid with prevailing wage requirements. BACKGROUND AND OVERVIEW: The project includes turf removal and landscape improvements at the following three areas: Civic Center Campus and City Hall Landscape Eliminating approximately 43,000 square feet of non -usable turf; Reducing the annual usage of drinking water by approximately 643,000 gallons; Eliminating excess water and overspray from the streets and gutters; Reducing areas requiring winter over -seeding; Creating consistency throughout the landscape of the Civic Center Campus. Police Substation Landscape Eliminating approximately 6,800 square feet of non -usable turf; Reducing the annual usage of drinking water by approximately 181,000 gallons; Eliminating excess water and overspray from the streets and gutters; Reducing areas requiring winter over -seeding; Creating a "Demonstration" landscape for residents to consider using for their homes. Fire Station #70 Landscape Eliminating approximately 23,900 square feet of non -usable turf; Reducing the annual usage of drinking water by approximately 798,840 gallons; Eliminating excess water and overspray from the streets and gutters; Reducing areas requiring winter over -seeding; Creating a "park like" area for pedestrians, cyclists, and golf cart users. On December 4, 2007, the City Council approved a Cooperative Landscape Water Management Program to develop a partnership with the Coachella Valley Water District (CVWD). Included in the cooperative program with CVWD is the continuation and expansion of the City/CVWD Weather Based Irrigation program and a Cooperative Landscape Water Management program which contains five main components: 1 . Water management opportunities on City properties; 2. Water management opportunities in single-family homes; 3. Water management opportunities for homeowner association properties; 4. Water management opportunities on golf courses; 5. Public relations opportunities. On March 4, 2008, the City Council adopted a Resolution agreeing to participate in the Coachella Valley Association of Governments (CVAG) Energy Conservation and Resource Sustainability Program. The resolution is part of the energy conservation action plan adopted by the CVAG executive committee and provides an opportunity for CVAG jurisdictions to join in the regional conservation goal of reducing valley - wide per capita energy consumption by 10 percent by the year 2012. The City is working with its conservation partners: Imperial Irrigation District, CVWD, Southern California Gas Company, and Burrtec Waste & Recycling to find ways to educate La Quinta residents and to assist them with valuable conservation programs and incentives. CVWD is working with City staff to find ways that the community can become educated on efficient water use. In Fiscal Year 2008-2009, the City completed several "Green Projects" within the parks as examples of landscape projects that residents can do to improve water efficiency and provide long term cost savings. The Redevelopment Agency has undertaken several water conservation efforts. All- 27 RDA Cove homes have had smart irrigation controllers installed and two cove homes have had water efficient landscape conversions completed. On December 15, 2009, the City Council reviewed the preliminary designs for the turf reduction landscape plans at the Civic Center Campus, City Hall, the Police Sub -Station, and Fire Station No. 70 (Attachment 1)• The designs included the removal of 142,500 square feet of turf from all four sites that would save an estimated 3,764,438 gallons of drinking water each year. The City Council concluded the Study Session by directing staff to 1) not eliminate as much turf; 2) remove turf from slope areas along Avenida La Fonda; 3) reduce the cost of the landscape improvements; 4) create a more "park like" setting for the Fire Station; and 5) investigate using artificial turf as an option for the landscape areas. The revised landscape designs include the changes that were directed by City Council with the exception of artificial turf. Artificial turf is not recommended for these projects primarily due to budget constraints and its incompatibility with the existing turf at these locations. The revised designs for the Turf Reduction Green Projects eliminate 73,700 total square feet of turf from the four sites. Most of this turf is located along the streets at each facility. The total estimated water savings for the perimeter turf reduction is 1,622,840 gallons per year. This project has positive environmental impacts such as the very significant reduction in water usage and reducing the amount of grass that has to be mowed and annually reseeded, thereby ensuring a permanent reduction in the waste stream. Another positive result will be to reduce fertilizer and pesticides needed to maintain the turf this providing for healthy organic soil. In addition, air quality is improved from using lawn mowers less time, which will reduce pollution caused from fossil fuel consumption. On March 16, 2010 City Council reviewed the landscape plans and approved the Turf Reduction and Landscape Plans for the Fiscal Year 2009-2010 Green Projects. In July 2010, the landscape plans for the Fire Station needed to be altered to accommodate the expansion of the Verizon cell tower located at the corner of Avenue 54 and Madison Street. On August 3, 2010 City Council approved the Plans, Specifications and Engineer's Estimate and authorized staff to advertise for bid the Turf Reduction Green Projects, Project No. 2009-18. On December 2, 2010, five (5) sealed bids were received for the construction of this project. A detailed bid comparison summary is provided for the City Council's review (Attachment 2). The basis of award is the lowest combined price of the base bid area. Staff therefore recommends the project be awarded to the lowest bidder, Rock Bottom, Inc. in the amount of $ 268,557. Contingent upon City Council's approval award a contract for the Turf Reduction Green Projects, the following is the anticipated project schedule: City Council Awards Contract December 7, 2010 Sign Contracts/ Mobilize (10 Working Days) December 8— December 22, 2010 Construction (60 Working Days) January — March 2011 Project Close-out April 2011 ro• 120 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Award a contract to Rock Bottom Inc., in the amount of $268,556.57, to construct the Turf Reduction Green Projects, Project No. 2009-18, and authorize the City Manager to execute the contract; or 2. Do not award a contract to Rock Bottom Inc., in the amount of $268,556.57, to construct the Turf Reduction Green Projects, Project No. 2009-18, and do not authorize the City Manager to execute the contract; or 3. Provide staff with alternative direction. Respectfully submitted, Timothy R Jo ass n,/%P.E. Public Work irec/City Engineer Approved for submission by: �Y+G2P 'Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Bid Summary .. r z Z, o o' � _ IX ? r LL U)LL NO ., SILVER ROCK R Legend RESORT rmi LA QUINTA THE HIDEAWAY GOLF COURSE INDIO CIVIC CENTER CAMPUS AND CITY HALL POLICE SUBSTATION FIRE STATION #70 PGA WEST C.C. 7 VICINITY MAP CITY COUNCIL MEETING: December 7, 2010 ITEM TITLE: Approval to Award a Contract to Construct the Turf Reduction Greens Project, Project No. 2009-18 APPLICANT. Timothy R. Jonasson, P.E., Public Works Director/City Engineer aq 122 CITY OF LA OUINTA 2000-10 ENGINFFA' B mmU,TE R0CC WTT0M. INC, FARTX SCULPN U. OPEEX X0RI20X9 LAXCl. NIRNIATRICE MUBLY GOIFC"" COX6TPUCTION ITEM ND. 0E6CMI110N DTY UNIT UNIT FRICE F%TENDED UNIT PRICE EXTENDED UNIT PRICE EXTENDED YRICE UITEXDED DtTE Ep EXTENDED FRICE MI pMLE UNIT IN1 E UNIT9MCE PRICE UNIT MICE TE .E BID AREA t 611iznlon B n Imureme 1 LS 68 000lm O CCO. 16.OWD0 66 CC0",, m000.o,A 63 280.60 $3 280.5 15 928.15 95 926.E b6 5Po2U 1fi 5C0. 2 Tn10c anlyd 1 LS 9t000,W 11CW, 65D3.W 95m. 91500. DIS $965M 1865. OW. 13 D30. 16500' 68500. 3 Dwt C.-I 1 LS {5W,W 65W. 15W.W bSW. 6]W. 9JW. BSiB.W 4516. BBW. B8CO3 15.OW, b5.W0. TW anJ IM .Non em.",i- 422W SF {080 12660.X B0,50 6311W. B02 Itl Blfi. 60.8a 927008. 1003 111 fi60. 91,0E 144310. 5 C. antl mouMi 1 Lit BS WJ.W 6500U. B]OW.W 11000. 11500,W 115W. 11075. 61075. 3 0C 92 CCU. 13700. 93IW, 8 Oecomposatl GraNte minm 422W SF 6060 616,800. IOafi 419,412.0 W.41 619.93a. 8058 '&ims one" 2'Tllck c acteE 2 H98, 11.13 647,688. 10.48 420.2156.00 J Oem li lr seleNn c ne Maw 5N1 70 LF 12W 9140.X $2,00 9ta0. {J. 149p. 65.E 305. 143B R99.fi 61193 BBW.( 9 fi'wiEs concrete WwOtri 995 lF 89.00 68955. 47CO 97462. $10. 18950.Y 0, {0955. .1389 $13820C $22.W $21,090. g Ccmryete N. Operatimal lrnpNan sw,'- mn ma I LS e10.W400 610.000. 117.2W.00 111,200,IX $11.000. 6M", B19,170. .19,170.001 413.812EC 113,012.E 116,W0.W 115.W0. Plavnie DxMi9en 30rtPt ONmoM Cm 10 Brawn Trunk Hai pt 2 Ep e4,000.W moon, Ba,5W.00 99.W0. 13.BW. 9p8W. 44,085. $8,170. $4,839,11 99,BJ9.23 65.4W. $10.8m. II Bo elnvlllaa'OO LA IA'S ellm 138 EA 680.W 18300. 138.75 1534t5 R2. 03fi. 92. Ia 0J1. lai 98210. 20. 12 ]60. 11 $Wu eM Gr un a Gall 203 EA ISOPo 11a150. 69.95 B2015.B 121. 15943. $29.5 19348.E 128. B7358. BIS, 424, 13 Nine De Melntenulce 1 LS 91,000.00 91W3.0 B9W, BI SW.W 115W. 62350. $2250. P12W.W 61200. $4000. B4000. UBTOTAL BID AREA I: B92666, 49J 3]]9 bB2 B89, k&91 B12a451Y2 ) BASE BID AREA 2 1 VtO'1128U Bonds and Insurance 1 LS 1300000 13 W0. 17.00000 $1.. 68 .W 18 CW.C, IT189",5 1389105 97893A0 17693A 2 TraNic on rd LS 11 ..W I0.ro. 121.1 1 $8000U It 590. Il 590. 3500C ,tCCC11 BW. It 9W. 3 Owt Camrd 1 LS 65W 00 95W.0 6200,00 12W. 85W. 85W. 182.Q 1829. 15000 95W, 98 1fi OW. Twl entl 1,Pemcn Demolition 23 SF $0.30 B8191. IC40 111121.8 10,28 18206.12 B0J 120.512.8 $03 18791.2 BIDS 930 J891 5 Landsa eovel LS 335W.W 135W. 63,SW.W 435W, B90.M. 98000 9 W. 1]9W. 1200D 420W. SBSW. B65W. 8 Gr 'rn ndrn 1 L8 .30 00 13 W0. 82pW.W 12 135W. {25W. 11875. B10J5. 3CPo, 630W. 130W. b J Oxompused Grvnits 3R' mirvn 241)Jp Sf 10.60. 914A00. W.48 I.W.0 'ThI $1 10,47 11 1.380. 10.59 $14,160.0 B1.13 1Z1,120. IOAB >I1,530. 0 GeeyCmcrne WnY wiNeLi9M&wm 3250 SF 17.60 $24,375. 13.10 .1..O75. $3.5 Bl I.VE 16.0 P18,SW. 14,80 $14.950. {6W 110,5W. 11 3'-5' Die. An Duo 20 FA 65 CW. 9180 W 9J 2W. 9250 W 65 W0. 1105. 12.1... 1198..E 93 J . 4W. IB WO. 10 Ntir 4' C 1.,. Camerm Fl s owr 4'Cdwrn Base 1160 SF .76EO 250 18 ]W, e14.65 116894. 51 ). 919 R0. 619. 832040. 20.]9 924116A 924.14 128 2A 11 24' HL Snin9.1 wltlr Smrry Vvner Fin"i, 47 LF 9J5.W 43.525. 1NS.W $6,815. 4210.W Wilt.. $210. 19,87U 4230.8 $10,847.6 9150. 17.050. 1,1,Ien F. c. w. IBI 2's2' Sara 12 Wmty with Bdck Cap W MWCh Gtl9Nn 82 LF QSW 68,150. 465.W 15,330. {PO.W 113,940. I1W. B0,2W. 8121,9fi b10,OW.J B55. 14,510. C-plartl,IAIwe and Opr.tant,rl 0Ynem 13 1 In n V rWarran I LS 95.5W.W 15,5W. 112.20000 B122W. 621,5W. 121,SW. 419,222. 118.222. bT,J025 97,.02E 122,WOL0 122,OW. WUN, Fili9wva 8'-14'Brown Turk 14 Xein $1,11 8 Ea 6185.W 9990. 8985.M 15.790. P050. 45.10D. 61,093.75 $11,362.60 01.227.43 $7,364.58 b1,800. B10,800. 15 Mwa�ltl6umrSF. 'Dewn M-'. 40'Ba+ 3 EA 1..W B2]W. 11,210.M 43,830 18W. 91,at0. B1,Sfi5.J5 $4,BW.25 B2.5M, 67,500. 11p20, 43,300. 18 ve Pmednna lS Gallon It EA P120.W 61 ]20. 15050 9631.E 9]O.W 1]]0. 654. 1594. 995. 41045. 125. 913]5. 1] A ere DmmeM1iane G Ilon 12 EA 955.M *110. 91 J.50 6210. i]0.W 9 4P IS]. 6 84. 128. 6338. 128. 9 12. 18 SnvSs 5 a JO En 625.W f1050. 910.6E 4788,1( 121 W 11554. 1211 42183. 428, 91924. 115. it 110. 19 Bou sinvilleall'O LA LA' .Ilan 42 EA $60W B3520. 638.J5 11827.5 923M 9924. 829.E bI 2J9. 145. 11980. 134. IWB. 20 GmuMcovers 1 Gallon 80 EA 6to.W 6BW. Ii65 8292. T., 4800 615. 112M. $12. $960, 49. 9)20. 21 Nln Oa MalMenEase 1 LS I1MO.M I1 WO. B9W.W {9W. 115M. II SM. 12250. 1220. 99W. 1 944M.M 644W. 11 ElvnrlcYaMLandacaps Ll9lydry(Complete 1 LS IS.MODO D rtNonN 15.M0. i1,2W.W i1,2W. IJ.159. 63,159. B1.SM. i1,5W. Q,OM. 92.W0. 1y5W. 11,5W. 23 rmYLp[4 He "' Boar I 0 LF H,M H 240. {4,a0 9a 564. 15.4 15 )14. M 95 3W. .1.]3 10 193.8 64.9 9 194. 24 4' ' pla. Dark Brown Fra turgid ranHe 28M SF 32.50 IJ OW, 11 65 15190. 31 .0 BS 040, 11 J 14 ]60. 12.59 91 252. 42 15 U. 25 Benches 3 En b1,5WW 13 W3. 11.890M 13 J80. 1150". BJ WO. 12270. 1454C. 225W. 095 CM. PiBW. 438M. SVBT TAL DARFA 2: 1118.531.3 811886B.J $161498.1 {IBB OW. 11fifi fi02.2 119fi 480. Q 6 IV w ATTACHMENT CITY OF LA OUINTA 2009-18 ENGWEER'6 E.NAlE ROCK BOTTOM. INC. EARTX 6CULPFURE9 GREEN HORIZON61AN09CAPF KIRKPATRICK 4U0.Y GOLF COURSE CTN COH9TRU)N ff FM XO. OFSCRII110X CITYNITTY UNIT UPRICE F%TFNOED ppICE UNIT PRICE ..CEO IC UNIT PIUCE T"O EXMICE EXTENDED UNIT PRICEMICE UNIT PEUCE FATFNOEO PoI E UNR PLACE F.yF➢ TEXO .,Go Re. &O AREA ] 1 MaNliia ion B. enO lnauran[e 1 $30CJ.W 3 Mow. 13 19Po0. i9M0. $2,MOO2 f20 02 f3243.6 $324,1 HOOJ. $4 2 3 Tralfio Convol Dut amrol 1 1 LS LS .1 W 35W.W It WJ. $5W. 1100M IIW.W $100. IM I4W. 10 579. 95)9. I1 pJ0. 31 W0, IBOO.GO "Co. BSW. 1B. $443. $44. ISW, 85W. OW. 1 4 Tutl and Im .1- OemallUw er Ran F 10,60 94 080. 90.19 It 292, 30.2 11 904. 11.1325 f) 533. 3 .3 1 0. 11.4 9 520. 5 6 LaMaea and qr¢e Ramaval ar pan Ravide and Install Xiosk 1 1 LS EA 12OKO.W 12,00OOD 120W. 12 NJ. fJ 2W G0 01,22500 032W. $1226, IS CV'0. tBW, 45 IBPo BJ 554. f3554. 1])60. 3) 195W, 01 BW. f Poo 119W. 35 loco, 1,0.'V. t90O, ) B R lemdln al e OYadin antl Mpndi MEart-1 FIII 3 110 EA Y tl5W.00 315 CO NSW. $185 11890W $25.80 IS 6)0. 128 8. $1 040. NS 144W, 12443 f)328. $20 122C0. R5 $P )5W. $990. ++rtSS 14 12100. 34 50. e Inulakln Pav 570 8F IBM 14660. $9965 f650o.5 19.0 16588. 111.5 8555. $11.2 $F394C 1149 479809 10 Gny C-I.. Wel4 wnb a U9nt &com Flni>11 742 SF $7.50 15.565. fA50 $3.339. $3.8 12,819.E i5J5 14,2665 $7.64 tBle6a.8 199 ICBM 11 A..U'W dalk&own Bombers 3'A Ora. 14 EA 45000 335 I111 OJ tt 54. 8265. 33 )10. $110, $le4,,O T98 7 42,782e 4420. IS 880. 12 4-6-Dia, Oark O-n Fraaund re 490 SF $2.50 4 1.2259001 TRIS 49065 11.8 1882. 2.75 91347.5 13.59 11289.1 Q. 1980. 13 Oecompued GnNle 3/8'Mimu 6092 SF 40.60 13,843.2 IDAfi 12.793.12 10.4) 12,853.8 $0,69 13.582.4 $1.13 46,861.3 00.48 $2,91495 14 Es--L-k H..ar Board 70 1 IF Ia CO RBO. 44A0 1300. 16.4 13)0. 14.5 1315. )J $64191 05.5 385. 15 Trw> 24'B21 Mupi Lurk EA 126O.W $250. 1245,W $245. $3W, 13 318. 315. 13W, 43W. 1 75. f375. 16 Trees 36'Boa Multl Trunk 5 FA 1)W.W $35W. $slow 4 650. 4450. R250. $6W. 9JCL0. 1840. $42W. 192p NeW. 17 Ea In WURin Ia Fill/arano MSkinned 4 EA 3165W 0660. RWOO $ W, 490. 1380. $125, SSW, $125. 15W. 450. 91 W. 17 O,amanoAs Hondo O 24- Box WO Tmnk 5 EA $25O.W 11,250. N33W 0665. 13W. $1,500. RSO $1,250. 1250. $1.250. 1560. Q,BW. 18 Vlnes lS allm 4 EA 195W 1380. I11),W 9468. 85. f260. N2. 9500. I95 C0 138D. It60. IebO. 18 ORiIIO O'NL MIn 20 Canms 1 EA 385.N I.E.iB550 188.E p0. i)0. 1150. 0150. f1W. 11C0. 32b. 9326. 20 501 , S G.II 81 EA 025.0o 2.025 . 31] )0 $1 101 $21. si )DL 28.5 t2 388.5 25. # 1j 11 39 .21 o B mvillN •O0IA tA' SGallon 22 EA 13560 1)) 438J5 18625 132. 0404. 929,E 164R N5 f990.l6CB.22 exlcicavars 1 Gallon $ad 8 BJD EA SF 110.W MOD 180. 38]0. $3,65 iO.BC $20 18D3. 110. 90.E 180.e 402.$503.534 ,23 Rem Label]0 Ew 110.W 1300, f1150 I405. 125. tl50. 024.5 1)35. 110. 03W15)0.25 Ni Da Maimename 1 LS I1:tp SI OW. 19W.W 09 N2W. 412C0. R260. U260. 85500.28 <omgtta artl OPonOonal lrrlaOm SyMam I LS 1fi.CPotO $6,W0. 15,)W LO $5,)00. 1II,CLU. 112,CC0. M0.52B. 910,515,292.5 15.291.51 LSW. 31cawL195Un91Camolato I LS 13.CW.W$3,W3. B4W 00 $4W. IIpW. 11303. f1,500. ILSPo. 986668 IB80.88iSW.BUBTOTAL BID AREA ]: i6)4b3.2 ALTERNATE :::1 14fi 662.0 tBe 393. 1eB 989. tBB 110)8070.0ARD Snm dCd-d Cannata 11fi0 SF MSS 18380. 04.80 95588 We 910208. 48. 10440. N822 R11]5118Po.36688. $0208.11000.TOTAL R>49t9 t268.658.5) $309 M.B8B1:. nc ioate6 Stalf Correction Of the math. N T-d<r4la4" COUNCIURDA MEETING DATE: December 7, 2010 ITEM TITLE: Consideration of Adoption of a Resolution Certifying the Official Canvass of Election Returns for the General Municipal Election Held November 2, 2010 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a resolution certifying the official canvass of election results for the General Municipal Election held November 2, 2010. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the June 15, 2010 meeting, the City Council adopted Resolution No. 2010-041, giving notice of a General Municipal Election to be held on Tuesday, November 2, 2010, for the election of certain officers as required by the provisions of the laws of the State of California. The Certification of Election Results for the election of certain officers has been provided by the Riverside County Registrar of Voters November 29, 2010, and is included as Exhibit A to the resolution. FINDINGS AND ALTERNATIVES: The Alternatives available to the City Council include: 1. Adopt a resolution certifying the official canvass of election returns for the General Municipal Election held on November 2, 2010; or 2. Provide staff with alternative direction. Respectfully submitted, Veronica J.,}121'ontecino, CIVIC City Cler Approved for submission by: Thomas P. Genovese, City Manager 126 RESOLUTION NO. 2010 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON THE SECOND DAY OF NOVEMBER, 2010, DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW WHEREAS, a General Municipal Election was held and conducted in the City of La Quinta, California, on Tuesday, November 2, 2010, as required by law; and WHEREAS, notice of election was given in time, form and manner as provided by law, candidates were nominated to fill the vacancy or vacancies as provided by law; the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the laws of the State of California relating to General Law cities and the Charter of the City of La Quinta; and WHEREAS, the Riverside County Registrar of Voters canvassed the returns of the election and has certified the results to the City of La Quinta, and said results are received, attached and made a part hereof as Exhibit "A"; and WHEREAS, said General Municipal election was held for the purpose of electing the following officers of said City as required by the laws relating to cities in the State of California, to wit: One (1) Mayor of the City Council of said City for the full term of two years; Two (2) Members of the City Council of said City for the full term of four years; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. That the names of persons voted for at said election for Mayor of the City Council of said City is as follows: ROBERT SYLK JOHN J. PENA DON ADOLPH <,N 121 Resolution No. 2010- November 2, 2010 Election Results Adopted: December 7, 2010 Page 2 SECTION 2. That the names of persons voted for at said election for Members of the City Council are as follows: TIM CAMPBELL LINDA EVANS DENNIS LUBAS ERIC FRANKSON JOE A. MALDONADO TERRY B. HENDERSON SECTION 3. The City Council does declare and determine that Don Adolph was elected as Mayor for the full term of two (2) years; and Linda Evans and Terry B. Henderson were elected as Members of the City Council for the full term of four (4) years. SECTION 4. That the City Clerk shall immediately make and deliver to each of the persons so elected, a Certificate of Election signed by the City Clerk and authenticated; that the City Clerk shall also administer to each person elected, the Oath of Office prescribed in the Constitution of the State of California and shall have them subscribe to it and file it in the Office of the City Clerk. Each and all of the persons so elected shall then be inducted into the respective office to which they have been elected. SECTION 5. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 71n day of December, 2010, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California Pb. 123 Resolution No. 2010- November 2, 2010 Election Results Adopted: December 7, 2010 Page 3 ATTEST: VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California ,j 129 REBECCA SPENCER Acting Registrar of Voters W REGISTRAR OF VOTERS COUNTY OF RIVERSIDE EXHIBIT A 2724 Gateway Drive Riverside, CA 92507-0918 (951) 486.7200 • FAX (951) 486-7272 www.votelnfo.net CERTIFICATE OF REGISTRAR OF VOTERS TO THE RESULTS OF THE CANVASS OF ELECTION RETURNS State of California ) ) ss. County of Riverside ) I, REBECCA SPENCER, Acting Registrar of Voters of said County, do hereby certify that, in pursuance of the provisions of Sections 15301, 15372, and 15374 of the California Elections Code, and the resolution adopted by the City Council, I did canvass the returns of the votes cast on November 2, 2010, as part of the Consolidated General Election in the CITY OF LA QUINTA and I further certify that the statement of votes cast, to which this certificate is attached, shows the whole number of votes for each candidate for elective office at said election, in said City, and in each precinct therein, and that the totals as shown for each candidate are full, true, and correct. Dated this 261h day of November 2010 REBECCA SPENCER Acting Registrar of Voters �.�,. 130 3 a �, sysss`*�g s R Ss>DEBEvaa��8�3Es��NvSSo6oc8o=a.aq p A Q 6 n 2 u_ C - S m> o D >_> o➢ 4 S o S S o i� S e D e a m< S o S e< D o< S o_ S< S frii I Q A � 9 m 9 `A p mp p A 9 y y q y y yA A pp �gSD 2 3. _. y 2 3 19 m mmmm - �eg�e��ma�NN�2;Ei Registration ;3 n -'v»N 8Yv^ BBallots e �.�Y� �� V£4 'N3'ono ooe_�ae�e5; �1me"ffi�S'mi'E'NPmmwmu�_m.8 a� Cast m mwmgNmB& �vo.wieeceeo$oco<�m Nn m�;Na'�'��CUNSffi��8�eam,Y ti Tumout C6) `m"&'B:m'm �� ^'E $'s $$$$$$vH o'mm.mm�� 9��'8 MAYOR g T g gm u OBERT SYLK Y - JOHN J. PENA o DON ADOLPH wm H y m m m w o 0 o e e '• $ e v 3 am H m a e$ e H m' m$ a' u m e S U N r D n e o 9 N m x V g $ 3 - 8 MEMBER, CITY COUNCIL S 9 m m v - W e u e o 0 o e : S e .a.. N am a 2 z wa 8 S TIM CAMPBELL D a S LINDA EYANS _ _ - 9 's DENNIS LUBAS 'e w 8 0 m - - - - - - - - m � v ERIC FRANKSON m r JOEA. MALDONADO e8$_voe C8C TERRY$. HENDERSON _ - oc o ui"°o n M O C z m O cn r —p D m M n m O v z Z M -I j m d � 3 mA r m T m 1 O o zg T4tvl 4 ZP Qu&rru COUNCIL/RDA MEETING DATE: December 7, 2010 ITEM TITLE: Consideration of 2"d Quarter Community Services Grants and Funding Requests RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: C CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: An Ad Hoc Committee received $47,500 in requests for consideration. The Committee is recommending funding up to $16,000 from the $63,775 funds available leaving $47,775 in the Special Project Contingency account (101-3001- 451.80-01) for additional consideration. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: An Ad Hoc Committee, comprised of Council Members Henderson and Evans, reviewed ten grant applications from various local organizations. The Grant Guidelines indicate only non-profit organizations are eligible and are limited to $5,000 in funding. Grant recipients cannot receive consecutive fiscal year funding as stated in the City of La Quinta Grant Guidelines (Attachment 1). The exception to consecutive fiscal year funding is for requests for City facility rental fees by non- profit organizations. A summary of all previous Community Services Grant Funding requests and amounts awarded in Fiscal Year 2010-2011 is provided as Attachment 2. The following table summarizes the requests and Ad Hoc Committee's recommendation for this 2nd quarter: 132 Applicant Applied Committee's Recommendation Animal Samaritans SPCA Inc. $5,000 $5,000 ACT for MS $5,000 $2,000 First Composite Group Association' $3,500 $2,000 KASE (Keeping Animals Safe Everyday) $5,000 $1,000 Stroke Recovery Center $5,000 $1,000 McCallum Theatre $5,000 $1,000 La Quinta High School Girls Basketball Booster Club $2,000 $1,000 SOS "Soldiers Organized Services" $10,000 $1,000 La Quinta High School Blackhawk Forensics $2,000 $1,000 Rancho Recovery Centers, Inc. $5,000 $1,000 Total $47,500 $16,000 Recommended Grant Requests: The Ad Hoc Committee has chosen to recommend all ten of these grant requests for City Council's consideration: 1. Animal Samaritans SPCA Inc. (Attachment 3). The Animal Samaritans are requesting $5,000 to offset charges incurred at the veterinarian clinic by residents of La Quinta/East Valley. The services in question are spay and neuter services and/or senior's pet care. Due to the current economy, Animal Samaritans' donor base has shrunk by 20% this past year, so the ability to provide waived fee services is increasingly challenged. This organization has never been funded. The Ad Hoc Committee recommended funding $5,000. 2. ACT For MS (Attachment 4). ACT For MS is requesting $5,000 to fund their signature program that pays the air conditioning bill for their Multiple Sclerosis clients who are financially unable to pay their utility bills during the summer months due to the serious disabilities associated with their illness and inability to work. Household income must be below $36,000 annually in order to qualify for this program. Utility payments are issued by ACT For MS directly to the appropriate utility company. This organization was last funded $2,000 in Fiscal Year 2008-2009. The Ad Hoc Committee recommended funding $2,000. 3. First Composite Group Association (Attachment 5). The First Composite Group Association is requesting $3,500 to fund the operation of their mobile educational museum. Their mobile exhibit travels and teaches WWII history at local schools, libraries, special events, and air shows. Funding would be used to print educational curriculum and to insure and maintain their travelling exhibit. This organization was last funded $2,000 in Fiscal Year 2008-2009. The Ad Hoc Committee recommended funding $2,000. 133 4. KASE (Keeping Animals Safe Everyday) (Attachment 6). KASE is requesting $5,000 to provide funding for their Medical Treatment Account. KASE saves the lives of sick, injured, or abused animals from euthanasia when they are brought into the Coachella Valley Animal Campus. Funding would help pay for costs incurred when a candidate goes for treatment at a partnering veterinary hospital. Funding would also be used to pay for needed follow-up care and for food and shelter during the rehabilitation. This organization has never been funded. The Ad Hoc Committee recommended funding $1,000. 5. Stroke Recovery Center (Attachment 7). The Stroke Recovery Center is requesting $5,000 to provide daily stroke rehabilitation services and respite care for primary care givers. Stroke Recovery Center's non -clinical comprehensive rehabilitation programs address the physical, cognitive, and socialization needs of impaired stroke survivors. This organization has never been funded. The Ad Hoc Committee recommended funding $1,000 upon the condition that more support services are offered in La Quinta. 6. McCallum Theatre (Attachment 8). The McCallum Theatre is requesting $5,000 to continue the La Quinta 3rd Grade Project (LQ3GP), arts education for all 3rd grade school children in the three La Quinta Elementary Schools which are Adams, Franklin, and Truman. This Aesthetic Education Program (AEP) offers an approach to teaching and learning in the arts. It is designed to improve perceptual abilities and thinking skills throughactive engagement with performing and visual arts. Professional artists work side -by -side with students and teachers both in the classroom and at the McCallum Theatre. Additionally, all 30 grade teachers receive professional development training through AEP programs. This organization was last funded $5,000 in Fiscal Year 2007-2008. The Ad Hoc Committee recommended funding $1,000. 7. La Quinta High School Girl's Basketball Booster Club (Attachment 9). The La Quinta High School Girl's Basketball Booster Club is requesting $2,000 to help cover the costs of team transportation, new uniforms, and basketball equipment. New uniforms are the club's priority. Replacement shorts and jerseys, basketball shoes, and at least 2 new full sets of uniforms are currently needed. This school organization was last funded $2,000 in Fiscal Year 2007-2008. The Ad Hoc Committee recommended funding $1,000. 8. SOS "Soldiers Organized Services" (Attachment 10). The SOS "Soldiers Organized Services" is requesting $10,000 to assist volunteers with gas costs when transporting military personnel from Palm Springs Airport to the Twentynine Palms Marine Corps Base. Funding would also be used to help pay for airport licensing and fees; minimal office fees such as the phone bill, as the phone is used to coordinate rides; and for promotional material used to request donations. This organization was last funded $5,000 in Fiscal Year 2008-2009. The Ad Hoc Committee recommended funding $1,000. 134 9. La Quinta High School Blackhawk Forensics (Attachment 11). The La Quinta High School Blackhawk Forensics is requesting $2,000 to sponsor the debate team's transportation and tournament costs. The team will be attending at least 3 invitational tournaments. The cost for these tournaments will total at least $3,400. Funds would also be used to help pay for transportation costs to the tournaments. This school organization was last funded $1,000 in Fiscal Year 2008-2009. The Ad -Hoc Committee recommended funding $1,000. 10. The Ranch Recovery Centers, Inc. (Attachment 12). The Ranch Recovery Centers, Inc. is requesting $5,000 to replace four old evaporative coolers with high efficiency coolers in two men's dorms at The Ranch. Each dorm houses a maximum of twenty three men each. This organization provides residential alcohol and drug treatment and transitional/sober living services to men, women, and families in the Coachella Valley who are unable to access treatment due to low income. The new efficient coolers would greatly benefit clients during the desert's hot summer months and would also assist the organization by lowering energy costs and consumption. This organization was last funded $2,000 in Fiscal Year 2007-2008. The Ad Hoc Committee recommended funding $1,000. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve funding for one or more of the following organizations: Animal Samaritans SPCA Inc. in the amount of $5,000; ACT for MS in the amount of $2,000; First Composite Group Association in the amount of $2,000; KASE (Keeping Animals Safe Everyday) in the amount of $1,000; Stroke Recovery Center in the amount of $1,000; McCallum Theatre in the amount of $1,000; L.Q. High School Girls Basketball Booster Club in the amount of $1,000; SOS "Soldiers Organized Services" in the amount of $1,000; L.Q. High School Blackhawk Forensics in the amount of $1,000; Rancho Recovery Centers, Inc. in the amount of $1,000. 2. Do not approve funding for one or more of the following organizations: Animal Samaritans SPCA Inc. in the amount of $5,000; ACT for MS in the amount of $2,000; First Composite Group Association in the amount of $2,000; KASE (Keeping Animals Safe Everyday) in the amount of $1,000; Stroke Recovery Center in the amount of $1,000; McCallum Theatre in the amount of $1,000; L.Q. High School Girls Basketball Booster Club in the amount of $1,000; 135 SOS "Soldiers Organized Services" in the amount of $1,000; L.Q. High School Blackhawk Forensics in the amount of $1,000; Rancho Recovery Centers, Inc. in the amount of $1,000. 3. Provide staff with alternative direction. Respectfully submitted, Edie Hylton Community Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. City of La Quinta Grant Guidelines 2. 2010/2011 Community Services Grant Awards 3. Animal Samaritans SPCA Inc. 4. ACT for MS 5. First Composite Group Association 6. KASE (Keeping Animals Safe Everyday) 7. Stroke Recovery Center 8. McCallum Theatre 9. La Quinta High School Girls Basketball Booster Club 10. SOS "Soldiers Organized Services" 11. La Quinta High School Blackhawk Forensics 12. Rancho Recovery Centers, Inc. U6 ATTACHMENT 1 OM ``cam vw5 ^� OF Tl GRANT GUIDELINES The City of La Quinta offers the Grant Program for Community Services Support and Economic Development/Marketing and Sponsorships. Community Services Grants go to recognized nonprofit organizations that benefit the residents of La Quinta. Priority for funding is granted to organizations that directly benefit La Quinta residents, second consideration is given to organizations that indirectly affect the quality of life for the residents of La Quinta. Economic Development Grants go to organizations that will help strengthen the business community of La Quinta. Marketing and Sponsorship Grants go to organizations that would benefit the City of La Quinta in a marketing capacity. Individuals are not eligible for funding through the City of La Quinta Grant Program. Organizations that receive Community Development Block Grants from the City of La Quinta during the same fiscal year are not eligible for funding through the Community Services Grant program. Organizations that have been funded are ineligible for funding for the next fiscal year. Requests are limited to an amount not to exceed $5,000. A second tier is available for Economic Development/Marketing requests above $5,000 (submission of a detailed marketing/media plan is required in connection with these requests). La Quinta service organizations may request funds to be applied directly to rental fees for City facilities for consecutive years without the $5,000 funding limit. Completed grant applications will be initially reviewed by a designated Grant Review Committee who will then recommend consideration of approved grants to City Council. For Economic Development/Marketing requests above $5,000, an in depth review will be conducted by the La Quinta Marketing Committee. Applications are due three weeks before the scheduled City Council meeting. Applicants will be informed 1-2 weeks prior to the City Council meeting regarding the status of their request. Typed applications are preferred. Incomplete applications will be returned to the applicant. Organizations requesting "seed" money are required to obtain matching funds from other sources in the same fiscal year before Community Service Grant funds will be released. For more information on the City of La Quinta Grant program, please contact the Community Services Department at (760) 777-7090. 2010-2011 COMMUNITY SERVICES GRANT AWARDS ATTACHMENT 2 Available Funding for Grants $100,000 DATE ORGANIZATION AMOUNT REQUESTED AMOUNT FUNDED 9/21/2010 ACT for MS $5,000 $0 9/21/2010 Animal Samaritans SPCA Inc. $5,000 $0 9/21/2010 Benjamin Franklin Elementary PE Division $3,000 $2,500 9/21/2010 Boys & Girls Club of Coachella Valley $5,000 $5,000 9/21/2010 Family YMCA of the Desert $5,000 $5,000 9/21/2010 First Composite Group Association $3,500 $0 9/21/2010 La Quinta Chamber of Commerce $12,000 $12,000 9/21/2010 La Quinta High School Boys Soccer Team $3,900 $2,000 9/21/2010 McCallum Theatre $5,000 $0 9/21/2010 Osher Lifelong Learning Institute $2,700 $2,700 9/21/2010 Palm Springs Cultural Center $5,000 $0 9/21 /2010 Soroptimist Internation of La Quinta $5,025 $5,025 9/21/2010 Stroke Recovery Center $5,000 $0 9/21/2010 Tools for Tomorrow $5,000 $2,000 12/7/2010 ACT for MS $5,000 12/7/2010 Animal Samaritans SPCA Inc. $5,000 12/7/2010 First Composite Group Association $3,500 12/7/2010 KASE (Keeping Animals Safe Everday) $5,000 12/7/2010 La Quinta High School Blackhawk Forensics $2,000 12/7/2010 La Quinta High School Girls Basketball Booster Club $2,000 12/7/2010 McCallum Theatre $5,000 12/7/2010 Ranch Recovery Centers, Inc. $5,000 12/7/2010 SOS "Soldiers Organized Services" $10,000 12/7/2010 Stroke Recovery Center $5,000 TOTAL DISTRIBUTED FUNDS REMAINING BALANCE IN SPECIAL PROJECT CONTINGENCY ACCOUNT $36,225 $63,775 138 ATTACHMENT 3 Vp # GRANT APPLICATION FISCAL YEAR 2010-2011 Name of Organization: Animal Samaritans SPCA Inc Amount Requested: $ 5,000 Contact Person: Al Vasauez Mailing Address: P.O. Box 513 City: Thousand Palms State: CA Zip Code: 92276 Work Telephone: (760) 342-2565 Cell phone: (760) 343 3216 (Sandra) E-mail Address: svidenna animalsamaritans.org 501(c)3 Taxpayer I.D. Number: 95-3171867 Date Application Submitted: November 12, 2010 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: 0 5. U 7 _X_ Community Services Support ($5,000 limit) Economic Development/Marketing and Sponsorships ($5,000 or less) Economic Development/Marketing and Sponsorships (above $5,000) 1. What is the overall purpose or goal of your Organization? Animal Samaritans SPCA, Inc is a 501 (c) (3) nopprofit animal welfare organization committed to improving the lives of animals and people in the greater Coachella Valley. 2. How long has your Organization been in existence? 33_ Years _I_ Month 3. Describe in general the activities or services of your Organization: Animal Samaritans SPCA Inc 's unique approach is focused on prevention - treating the causes of overpopulation rather than the symptoms This effective multi -pronged approach to saving the lives of animals includes: ■Providing low- and no -cost spay/neuter •Providing low-cost vaccination services *Providing low-cost anesthetic dental •Providing other clinic services ■Offering adoptions •Offering school -based and other humane education programs How many people does your Organization currently serve? 35,000 and growing No. of Youth 25,000 No. of Adults _8,327 No. of Seniors _ 500 How many people do you intend to serve during this Fiscal Year? Projected 25%+ in 2010 No. of Youth 31250 No. of Adults _10408_ No. of Seniors 625 How many people served during this Fiscal Year will be La Quinta residents? 20% of our clientele in our clinic is from the East Valley, of which 40% are from La Ouinta No. of Youth 1800 No. of Adults 900 No. of Seniors _100 How many paid employees/volunteers does your Organization employ? Full time employees 26 Part time employees Volunteers 200_ �.. 140 8. Describe how your Organization is managed and governed: Animal Samaritans is governed by a volunteer board of directors and a paid executive director. The Board meets once a month to discuss the overall strategic direction Other Board committees include finance audit and nominating. There are 5 major departments to the organization: Shelter Clinic Public Relations and Marketing Development, Humane Education. 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone 1 Alfred Vasquez President 45102 Smurr Street Indio CA 92201 alvaNuez64aol.com 2 Betty MaMiz Vice President 75480 Painted Desert Dr., Indian Wells, CA 92210 home: 760/341-0481 or (208) 772-1483 3 William Blue Member, 73640 Irontree Dr Palm Desert, CA 92260, 1-760-831-8479 cynblu d n,earthlink.net 4 Mike Russell Treasurer, 68000 Foothill Rd., Cathedral City, CA 92234,: 760/202- 4476 10. What is your annual schedule of events, and during what months does your Organization operate? Animal Samaritans SPCA loc berates our clinic 6 days per week, 52 weeks per year excluding holidays We also operate our humane education program throughout the year, visiting schools during the school year, after school programs and in the summer using camps libraries and other gathering places to host assemblies, seminars, and First Aid courses On average and depending on the economy, we hold four main fundraising events per year including_ Date: Sunday, November 14, 2010 Date: Saturday, December 4, 2010 Time: 2-5 p.m. Time: 7:30 a.m. Shotgun Event: ARF Academy Awards Event: Putts for Pets Golf Tournament Location: Westin Mission Hills Hotel, Rancho Location: Desert Falls Country Club, Palm Desert Mirage Date; Saturday, January 15, 2011 Time: 11:30 a.m. — 2:00 p.m. Date: Saturday, March 26, 2011 Event: Men of the Desert Fashion Show Time: 9 a.m. 12N (8 a.m. registration) featuring men's wear by Don Vincent Event: Walk for the Animals Location: Hyatt Grand Champions, Indian Wells 11. Do you charge admission, membership fees, dues, etc? _X Yes No If yes, please describe: Animal Samaritans SPCA is a membership organization. We currently have over 600 members The clinic prides itself on charging affordable quality 141 fee for service for the various veterinary care services that it offers. On average, Animal Samaritans can be less than half the cost of going to other veterinarians. Additionally, Animal Samaritans provides over $105 000 in free care to the pets of Valley residents. 12. What are your other sources of revenue for this funding year? Source Amount See 2010 budget attached for question 21. Please note the following: Animal Samaritans is operating basically on a break even budget for year 2010. Our year-to-date financials show that Animal Samaritans is currently operating at a loss of well over $100,000. We are need/requesting $5, 000 from the city of La Quinta in order to offset waived fee services for residents of La Quinta and the East Valley. These services take the form of spay and neuter services and services for the pets of seniors'. If we do not receive the funds then we will not be able to provide the services free of charge to economically challenged residents. Total Needed $ Total Received $ Balance $ 13. Amount of money requested from the City of La Quinta? $$ 5,000 14. Has your Organization been funded by the City of La Quinta previously? Yes x No If yes, when? 15. Please provide the name and address of the bank in which the Organization's funds are kept: Rabobank for our checking and savings accounts 72885 Ramon Rd. Thousand Palms, CA 92276-3421 16. Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): Name: Title: Frederick L Saunders Jr. Executive Director William A Blue Past President Member, Board of Directors n. 142 17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. Animal Samaritans finds that given the economy people are forced to make food versus vet care choices and nets are being unduly harmed by the diminishing economy. Animal Samaritans' donor base has shrunk by 20% and our ability to provide waived fee services is increasingly challenged As a result we are forced to turn people and their sick pets away. Animal Samaritans is requesting $5 000 to offset charges incurred at the veterinarian clinic by residents of La Quinta/East Valley_ The services in question are spay and neuter services and/or senior's pet care. 18. Goal Statement, Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. Animal Samaritans currently_ operates two income qualifying_ programs — a seniors' pet care and a May and neuter program Those persons who have a household income of $1500 or less qualify for our waived fee services Priority would be given to those people in the 92253 zip code 19. Marketing/Media Plan. If you are applying for an Economic Development/Marketing grant and your request for funding is above $5,000, you must submit a detailed marketing/media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online, public relations, and signage) and describe how those promotional efforts will benefit the City of La Quinta. 20. Attach copies of the last three months bank statements for the Organization's checking and savings account. 21. Attach a copy of your Program Operating Budget for the current year. 22. Non-profit Organizations must attach a copy of the organization's current IRS Form 990. 143 ATTACHMENT 4 l � I GRANT APPLICATION FISCAL YEAR 2010-11 Name of Organization: ACT For MS Amount Requested: $5 000.00 Contact Person: Anne Harpenau Office Manager Mailing Address: 73-710 Fred Waring Dr Suite 120A City: Palm Desert State: CA Zip Code: 92260 Home Telephone: Work Telephone: 760-773-9806 E-mail Address: actforms@verizon.net 501(c)3 Taxpayer I.D. Number: 33-0880635 Date Application Submitted: November 1 2010 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. 144 CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: X Community Services Support Economic Development/Marketing and Sponsorships 1. What is the overall purpose or goal of your Organization? ACT for MS has become the premier resource for individuals in the Coachella Valley who have been diagnosed with Multiple Sclerosis We offer clients a variety of programs and services to help manage the disease by providing services and tools to help them live with MS, its symptoms and debilities and by providing the skills and resources necessary to successfully improve their quality of life while living with an incurable medical condition. 2. How long has your Organization been in existence? _10_ Years 6_ Months Describe in general the activities or services of your Organization: Our major client programs include educational seminars and workshops weekly strength training, exercise and cardiovascular health programs in home strength training for individuals confined to their residences semi-monthly therapeutic and flexible massage for those individuals participating in the strength training and retention program assistance with mobility equipment products designed to improve their safety, mobility and independence along with a program of providing electric bill Payments and air conditioning repairs for our clients who are fmancialty limited. Our goal is a program of quality assistance that makes a meaningful difference to people with MS and their family members Without ACT for MS, they would not have access to any of the unique approaches that we provide. Even though most contemporary medical advice recommends these activities, virtually nothing is covered by insurance Currently, 13 ACT for MS clients reside in La Ouinta. From 2008-current, ACT for MS has provided $77,348 50 in assistance and services to La 0, 145 Quinta residents. Your grant money will help sustain our programs and allow us to continue serving or La Quinta client population. Please see attached document. 4. How many people does your Organization currently serve? No. of Youth No. of Adults 72 No. of Seniors 41 5. How many people do you intend to serve during this Fiscal Year? No. of Youth No. of Adults 75 No. of Seniors 41 (Estimated increase with pending applications) 6. How many people served during this Fiscal Year will be La Quints residents? No. of Youth No. of Adults 9 No. of Seniors 3 How many paid employees/volunteers does your Organization employ? Full time employees Part time employees 1 Volunteers 30 8. Describe how your Organization is managed and governed: We are a 501©3 Corporation governed by a 19 member Board. 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Lori Garthwaite Co -President 760-773-9806 Penny Mason Co -President 760-773-9806 Lori Serfling 1st Vice President 760-773-9806 Sandy Woodson 2nd Vice President 760-773-9806 10. 11 12. Jim Conway Treasurer 760-773-9806 Jean Ann Hirschi Corporate/Recording Secretary 760-773-9806 What is your annual schedule of events, and during what months does your Organization operate? We operate all year with three maior fundraisers during the "seasonal months": 1 December 2010 "A Stroll Down Christmas Tree Lane" — An auction of celebrity trees. 2 2010-2011 "A Literary Salon" - A four-part author -of -the -month series and salon held in the hostess's homes Each salon is on the second Monday of the month, December 2010 thru March 2011. 3. March 2011- Our annual Gala. Do you charge admission, membership fees, dues, etc? X_ Yes No If yes, please describe: There is a $500 donation fee required to join the Literary Salon and attend all four events, there is a $300 donation fee to attend the annual Gala and if anyone donates a minimum of $100 during the year, we list them in our Publications as Special Contributors/Supporters There are no required fees to support ACT for MS What are your other sources of revenue for this funding year? Source for all Prowams: Amount Auen Foundation $ 15,000 Champions Volunteer Foundation (proiected) $ 1,000 City of Indian Wells (proiected) $ 6,500 City of Rancho Mirage (proiected) $ 7,500 Desert Healthcare District $ 90,000 Estimated fundraising & grant activities: $ 288,600 147 13 14. 15. 16. 17 Total Needed $ 408,600 Total Received YTD $ 254,588 Balance $ 154,012 Amount of money requested from the City of La Quinta? $5 000.00 Has your Organization been funded by the City of La Quinta previously? X Yes No If yes, when? 2008 Please provide the name and address of the bank in which the Organization's funds are kept: Desert Commercial Bank 44-801 Village Court Palm DesertCA 92260 Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): Name: Lori Garthwaite Penny Mason Lori Serfling Jim Conway Title: Co -President Co -President Vt Vice President Treasurer Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. One of our signature programs is to provide air conditioning for our Multiple Sclerosis clients who are financially unable to pay their utility bills during the summer months (June through September) due to the serious disabilities associated with their illness and inability to work. Air conditioning costs normally triple during this time and heat can not 148 only be physically disabling but may also trigger the exacerbation of MS symptoms resulting in additional permanent disability. Household income must be below 36K in order to qualify for this program and payments are made by us directly to the appropriate utility company and not to individual clients. Your funds would help finance this program 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. 40% of our clients are currently enrolled in this program and have become dependent on our financial support during these summer months to help keep their homes cool in order to prevent an exacerbation of their MS symptoms. 19. Attach copies of the last three months bank statements for the Organization's checking and savings account. 20. Attach a copy of your Program Operating Budget for the current year. 21. Non-profit Organizations must attach a copy of the organization's current IRS Form "0. w 149 ATTACHMENT 5 GRANT APPLICATION FISCAL YEAR 2010-2011 Name of Organization: First Composite Group Association Amount Requested: $ 3 , 5 0 0.0 0 Contact Person: Colonel Paul Kiener Mailing Address: 78365 Hwy 111 #299 City: La Quinta State: Ca. Zip Code: 92253 Work Telephone: (760) 954-4934 Cell phone: (760) 954-4934 E-mail Address: fw190pilot@hotmail.com 501(c)3 Taxpayer I.D. Number: Date Application Submitted:_ 22-3136778 October 24, 2010 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. 150 CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: 2. I _X Community Services Support ($5,000 limit) Economic Development/Marketing and Sponsorships ($5,000 or less) Economic Development[Marketing and Sponsorships (above S5,000) What is the overall purpose or goal of your Organization? To educate and inspire students and adults about world War II history, General George S. Patton Jr and their history concerning the Coachella valley. How long has your Organization been in existence? 19 Years Months Describe in general the activities or services of your Organization: The FCGA is a non-profit 501-C-3 educational museum. Our mobile exibit travels and teaches W. W. II history to local schools, librarys, special events and air shows. 4. How many people does your Organization currently serve? No. of Youth 15, 0 0 0 No. of Adults 1 0, 0 0 0 No. of Seniors S 0 0 0 5. How many people do you intend to serve during this Fiscal Year? No. of Youth 15 000 No. of Adults 10,000 No. of Seniors 5.000 6. How many people served during this Fiscal Year will be La Quinta residents:' No. of Youth 6, 0 0 0 No. of Adults i F 000 No. of Seniors 1 5 0 o How many paid employees/volunteers does your Organization employ? Full time employees _ 0 Part time employees 0 Volunteers 55 8. Describe how your Organization is managed and governed: The association is governed by a Board of Directors and an Executive Director. 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Gem. Richard Pierce, Pres. 8929 Gibson St. L.A. Ca. (310) 839-8853 Col Paul Kiener, Exec Dir. 78600 Via Melodia La Quinta, Ca. (760) 777-8540 10. What is your annual schedule of events, and during what months does your Organization operate? The organization operates from September through June visiting schools librar s special events and air shows 11. Do you charge admission, membership fees, dues, etc? _X Yes No If yes, please describe: The organization recieves funds from membership dues, corporate sponsorships, educaTIONAL grants and personal donations. 1 5? 12. What are your other sources of revenue for this funding year? 13. 14. Source Educational grants Corporate sponsorships Personel donations Membership dues Total Needed $ 50, 000.00 Total Received $ 38, 484.23 Balance $.1-1 , 484.23, Amount of money requested from the City of La Quinta? Amount $10000 00 $25 000.00 $ 5,000.00 $10,000.00 3,500.00 Has your Organization been funded by the City of La Quinta previously? X Yes No If yes, when? 2008 15. Please provide the name and address of the bank in which the Organization's funds are kept: Palm Desert National Bank 73-745 E1 Paseo Palm Desert, California 92260 16. Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): Name: Title: Col. Paul Kiener Executive Director Christine R. Kiener Treasurer 153 17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. The funds requested from the City of La Quinta, will be used to print our educational corriculum insure and maintain our traveling exibit to schools, and community events that service La Quinta residents. 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. The students and residents of La Quinta will benefit from the use of these funds by allowing the organization to take the educational exibit to the local schools and public events allowing local residents access to this unique :educational experience. 19. Marketing/Media Plan. If you are applying for an Economic Development/Marketing grant and your request for funding is above $5,000, you must submit a detailed marketing/media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online. public relations, and signage) and describe how those promotional efforts will benefit the City of La Quinta. 20. Attach copies of the last three months bank statements for the Organization's checking and savings account. 21. Attach a copy of your Program Operating Budget for the current year. 22. Non-profit Organizations must attach a copy of the organization's current IRS Form 990. •• 154 ATTACHMENT 6 i GRANT APPLICATION FISCAL YEAR 2010-2011 Name of Organization: KASE (Keeping Animals Safe Everyda Amount Requested: $5,000.00 Contact Person: Jane Alcumbrac Mailing Address: PO Box 682 City: Thousand Palms State: CA Zip Code: 92276 Work Telephone: 760-343-0048 Cell phone: 760-408-7346 E-mail Address: ianecal@msn.com 501(c)3 Taxpayer I.D. Number: 26-4604381 Date Application Submitted: November 10, 2010 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: _X_Community Services Support ($5,000 limit) Economic Development/Marketing and Sponsorships ($5,000 or less) Economic Development/Marketing and Sponsorships (above $5,000) 1. What is the overall purpose or goal of your Organization? KASE saves lives of sick and injured abused animals from euthanasia when they are brought into the Coachella Valley Animal Campus from the supporting cities including La Quinta. Financial aid for medical treatment and rehabilitation is provided in preparation for adoption. 2. How long has your Organization been in existence? _3_ Years Months 3. Describe in general the activities or services of your Organization: KASE provides medical treatment to KASE KIDS through local vet hospitals a PT facility in La Quinta, rehab social training adoption low cost vac clinics low cost ID tags and a licensed sanctuary for KASE KIDS awaiting adoption. 4. How many people does your Organization currently serve? No. of Youth 20,400 No. of Adults 51,600 No. of Seniors 48,000 5. How many people do you intend to serve during this Fiscal Year? No. of Youth 20,400 No. of Adults 51,600 No. of Seniors 48,000 6. How many people served during this Fiscal Year will be La Quinta residents? No. of Youth 7,400 No. of Adults 19,400 No. of Seniors 17,882 156 7. How many paid employees/volunteers does your Organization employ? Full time employees _0_ Part time employees _ 0—Volunteers 35 Describe how your Organization is managed and governed: KASE is managed by a Board of Directors The general operating dept functions to manage responsibilities surrounding the care feeding and adoption procedures for the rescued animals. The medical dept consists of two veterinarians on the Board of Directors who make the medical recommendations and decisions. 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Karen Esposito Chair, 30845 Desert Palm Dr Thousand Palms 760-343-1661 Dr Nancy Carlson Vice Chair, 51880 Ave Diaz La Quinta 760-564-2082 Dr. Srinivas Lingareddy, Director, 71-0075 Hwy 111 Rancho Mirage 760-346-6103 Corky Larson Director P.O Box 682 Thousand Palms 760-343-1661 10. What is your annual schedule of events, and during what months does your Organization operate? Operates year round Tues night Oct -June Bella Luna Restaurant in Cathedral City "Artist Who Sings for the Animals" Event Charity Dinner each March in LaQuinta. Art Walk for Animals in Palm Desert Nov & Dec Homeless Animal Event in Sept at Animal Campus. Sponsors Low Cost Vaccine Clinics. 11. Do you charge admission, membership fees, dues, etc? X_ Yes No If yes, please describe: Tickets are sold to attend the annual Charity Dinner in LaQuinta held each March $100 00 Adoption Fees. No other dues, memberships. 157 12. What are your other sources of revenue for this funding year? Source Amount The Annual Charity Dinner Fundraiser in La Quinta $14,000.00 Saturday Kick -Off Event Promoting Homeless Animal Awareness $ 600.00 Performances by "The Artist Who Sings for the Animals" $ 6,000.00 Donations $29,400.00 Total Needed $ 60,000.00 Total Received $ 50,000.00 Balance $ 10,000.00 13. Amount of money requested from the City of La Quinta? $_5,000.00 14. Has your Organization been funded by the City of La Quints previously? Yes _X_ No If yes, when? 15. Please provide the name and address of the bank in which the Organization's funds are kept: Union Bank Rancho Mirage Priority 579 PO Box 12380 Los Angeles, Ca. 90051-0380. 16. Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): Name: Title: Karen Esposito Chair Nancy Carlson DVM Vice Chair/Secretary 17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. KASE needs cash to fund the Medical Treatment Account. When a candidate goes for treatment to the partnering veterinary hospital even though some of the services are donated and discounted by the licensed veterinary practitioner, there are still undetermined costs incurred. Cash is also needed for follow-up care and for food and shelter during rehabilitation. 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. Not only do the animals benefit by giving them a second chance at life, we move forward in our goal to reduce the euthanasia rate in the Coachella Valley. These saved abused animals are showing us everyday how to live in the moment and that life doesn't have to be filled with painful memories We have started working with abused youth and adult groups because KASE KIDS can help heal their pain. 19. Marketing/Media Plan. If you are applying for an Economic Development/Marketing grant and your request for funding is above $5,000, you must submit a detailed marketing/media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online, public relations, and signage) and describe how those promotional efforts will benefit the City of La Quinta. NOT ArPPLIC+�ABLEOTOtl"SE 20. Attach copies of the last three months bank statements for the Organization's checking and savings account. 5EP< ! ATE A�1T�ACHMENT 21. Attach a copy of your Program Operating Budget for the current year. SEPARATE ATTACIIN�NT' 22. Non-profit Organizations must attach a copy of the organization's current IRS Form 990. SEPARATE_A1TACIIMENT ATTACHMENT 7 GRANT APPLICATION FISCAL YEAR 2010-2011 Name of Organization: Stroke Recovery Center Amount Requested: $ 5 0 0 0 Contact Person: Beverly Greer Mailing Address: 2800 East Alejo Road City: Palm Springs State: CA Zip Code: 92262 Work Telephone: 760-323-7676 Cell phone: 760-699-3092 E-mail Address: bgreer@strokerecoverycenter.org 501(c)3 Taxpayer I.D. Number: 9 5- 3 4 0 2 4 6 4 Date Application Submitted: November 10, 2 01 0 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. Po, 160 'CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: Community Services Support ($5,000 limit) _ Economic Development/Marketing and Sponsorships ($5,000 or less) Economic Development/Marketing and Sponsorships (above $5,000) 1. What is the overall purpose or goal of your Organization? To provide stroke rehabilitation services to stroke survivors and their families. 2. How long has your Organization been in existence? 31 Years 7 Months 3. Describe in general the activities or services of your Organization: Structured "- stroke program targets the reduction of specific symptoms and development of daily living skills with exercise, recreational speech and socialization therapy. The program works with stroke victims imagination, humor, anger, depression and sexuality along with physical barriers that may exist. 4. How many people does your Organization currently serve? No. of Youth 0 No. of Adults 43 No. of Seniors 213 5. How many people do you intend to serve during this Fiscal Year? No. of Youth 0 No. of Adults 53 No. of Seniors 221 6. How many people served during this Fiscal Year will be La Quinta residents? No. of Youth 0 No. of Adults 4 No. of Seniors 3 p.. 161 7. How many paid employees/volunteers does your Organization employ? Full time employees 5 Part time employees 9 Volunteers 70 8. Describe how your Organization is managed and governed: The Center's small professional staff of 14 most of who work permanently part-time is aided by a large group of 70 dedicated volunteers who provide support and assistance. The Board of Directors is comprised of leading business officials, medical professionals and local philanthropists. 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Beverly Greer, Chief Executive Officer 49345 Wayne St (760) 323-7676 CA 92201 10. What is your annual schedule of events, and during what months does your Organization operate? Annual Winter Wonderland Ball November 11. Do you charge admission, membership fees, dues, etc? x Yes No If yes, please describe: Membership fees start at $25 per individual per year and go up to $500 for lifetime membership. However membership fees are waived for over 95% of clients served due to financial hardship. 12. What are your other sources of revenue for this funding year? Source Amount Contributions $76,020 Grants $315,000 Special Events $270,000 Memberships Program Service Fees Thrift Shop Interest Total Needed 13. 14. IN Total Received Balance Amount of money requested from the City of La Quinta? $14,603 $133,000 $436 5000 Has your Organization been funded by the City of La Quinta previously? Yes X No If yes, when? Please provide the name and address of the bank in which the Organization's funds are kept: rnnynn Nnfinnal Bank 1711 E. Palm Canyon Drive Palm Springs, CA 92264 16. Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): Name: Beverlv Greer Elva Casey David Lyons Stan Hack Title: Chief Executive Officer Board Member Treasurer President 163 17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. Stroke is the # 3 leading cause of death and #1 cause of adult disability. Stroke victims lacking financial means are left without access to services because there are no federal, state, or private insurance monies available for individuals post - acute rehabilitation. Funding provides non -clinical comprehensive rehabilitation programs to address the physical, cognitive and socialization needs of impaired stroke survivors and provides respite support services for theirfanitites. 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. The Center provides services to two highly underserved populations: 26% minority and 80% very low to moderate income levels. The core client population is aged, disabled and poor, and because of a brain attack rehabilitation long-term is not funded by the current healthcare system. Local stroke survivors need access to long-term rehabilitation services available at no charge. 19. Marketing/Media Plan. If you are applying for an Economic Development/Marketing grant and your request for funding is above $5,000, you must submit a detailed marketing/media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online, public relations, and signage) and describe how those promotional efforts will benefit the City of La Quinta. Request is only for $5000 20. Attach copies of the last three months bank statements for the Organization's checking and savings account. Checking account statements are attached 21. Attach a copy of your Program Operating Budget for the current year. 2010/2011 organization budget is attached 22. Non-profit Organizations must attach a copy of the organization's current IRS Form 990. Copy of IRS Form 990 is attached 164 ATTACHMENT 8 GRANT APPLICATION FISCAL YEAR 2010-2011 Name of Organization: McCallum Theatre Amount Requested: $5 000.00 Contact Person: Thomas Head Senior Manager Development Mailing Address: 73000 Fred Waring Drive City: Palm Desert State: CA Zip Code: 92260 Work Telephone: (760) 346-6505 ext. 104 Cell phone: (760) 285-4550 E-mail Address: thead mccallum-theatre org 501(c)3 Taxpayer I.D. Number: 95-2834871 Date Application Submitted: 11/1/10 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. 165 CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: X Community Services Support ($5,000 limit) Economic Development/Marketing and Sponsorships ($5,000 or less) Economic Development/Marketing and Sponsorships (above $5,000) What is the overall purpose or goal of your Organization? McCallum Theatre's mission is to educate and entertain the public through the performing arts with an emphasis on serving the children and youth of the Coachella Valley by offering a variety of performing arts experiences that reflect the diversity of the people interest and tastes of the communities and constituents served by the Theatre. 2. How long has your Organization been in existence? 22 Years 10 Months (Incorporated in September 1973, the Theatre opened January 1988.) Describe in general the activities or services of your Organization: McCallum Theatre serves more than 150,000 performing arts ticket buyers each season from the United States Canada and other countries In addition, the McCallum Theatre Institute (MTI) the education division of the Theatre serves more than 41,000 schoolchildren annually with a variety of arts education programs. 4. How many people does your Organization currently serve? No. of Youth 41,000 No. of Adults 120,000 No. of seniors 30,000 How many people do you intend to serve during this Fiscal Year? No. of Youth 41,000 No. of Adults 120,000 No. of seniors 30,000 6. How many people served during this Fiscal Year will be La Quinta residents? No. of Youth 2,913 No. of Adults 5,877 No. of seniors 1_,469 How many paid employees/volunteers does your Organization employ? Full time employees 27 Part time employees 1 Volunteers 275 Describe how your Organization is managed and governed: McCallum Theatre is governed by an experienced Board of Trustees along with a separate Foundation Board that oversees the endowment fund In addition McCallum's staff professionals direct the Theatre's daily operations and manage the annual budget. 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone 166 Bill Powers Chairman Indian Wells 346-6505, ext. 119 Ted Giatas President/CEO Palm Desert 346-6505, ext. 119 Harold Matzner First Vice Chair Palm Springs 346-6505 ext. 119 James Houston Vice Chair Palm Springs 346-6505 ext. 119 Helene Galen Vice Chair Rancho Mirage 346-6505, ext. 119 Arlene Schnitzer Vice Chair Indian Wells 346-6505, ext. 119 Peter Solomon Vice Chair Rancho Mirage 346-6505, ext. 119 Michael Rembis Secretary/Parliamentarian Tarzana 346-6505, ext. 119 Ronald Gregoire Treasurer Indian Wells 346-6505, ext. 119 Doug Martin Board Member/Legal Advisor La Ouinta 346-6505, ext. 119 10. What is your annual schedule of events, and during what months does your Organization operate? The McCallum Theatre is a presenting theater, with an education division known as the McCallum Theatre Institute (MTI). The Theatre offers a wide variety of professional performances and entertainment experiences including Broadway Shows Ballet Opera Classical Music Country Jazz Gospel Comedy, an International Piano Competition Choreography Festival and Open Call a local talent project. McCallum programming is true to our mission to reflect the diversity of people, interests and tastes of more than 150,000 individuals who attend performances special events and education activities each year. In the 2010-2011 season, MTI will present 37 performances at the Theatre to over 41,000 schoolchildren and their teachers from public and private area schools in three school districts in the Coachella Valley. Education programs run from October to June each year. The Theatre is dark in July and August. Administration works year-round planning for the next season. 11. Do you charge admission, membership fees, dues, etc? X Yes No If yes, please describe: Tickets are sold to the general public for performances. Arts education programs offered through the McCallum Theatre Institute is accessible at no charge to the student However, in the Aesthetic Education Program, the schools pay 9 6% of the program cost La Ouinta teachers are struggling to earn funding to participate due to budget cuts to programs such as arts education The Theatre is actively pursuing grant opportunities and providing fundraising materials to La Ouinta schools to help raise the money to ensure continued participation in this sought after program As a non-profit organization membership programs and other fundraising activities bridge the difference between revenue from ticket sales and the cost of programs. 12, What are your other sources of revenue for this funding year? (Fiscal Year August 1, 2010 to July 31, 2011) Source Amount Memberships $444,920 Government Grants City of Indian Wells $38,000 City of Palm Desert $15,000 City of Rancho Mirage $50,000 Ticket Sales $6,280,477 (Theatre Rental Front of House Sales Investments Income and Marketing) 167 w 13 14. 15. 16. 17 Contributions $2,744,280 (Individuals Foundations Business Corporate Gifts and Grants) Total Needed for La Quinta 3rd Grade Project $ 11,407 (Project budget attached) Total Received $ -0- Balance $ _11,407 Amount of money requested from the City of La Quinta? $5,000 Has your Organization been funded by the City of La Quinta previously? X Yes No If yes, when? 5/13/2008 ck#78083 Please provide the name and address of the bank in which the Organization's funds are kept: Wells Fargo Bank 42352 Bob Hope Drive 1" floor, Rancho Mirage CA 92270 Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): Name: Title: Ted Giatas President/CEO Thomas M. Head Senior Manager, Development Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. Funding is needed to schoolchildren in all three La Quinta elementary schools — Adams, Franklin and TrumanSchools historically have contributed 9 6% of total program cost The 2011 school year, due to the recession schools are not able to financially contribute in the same manner. The McCallum Theatre is actively pursuing funding to offset loss of program financial support from the above -mentioned La Quinta partnering schools, while still ensuring program services La Quinta teachers have been exemplary in creating ways to fundraise to continue their classroom participation. L03GP an in-depth Aesthetic Education Pro¢ram (AEP)has lived in John Adams Elementary School Harry S. Truman Elementary School and Benjamin Franklin Elementary School for the last four years (2006-2010) The Aesthetic Education program can most simply be defined as an approach to teaching and learning in the arts. It is designed to improve perceptual abilities and thinking skills through active engagement with the performing and visual arts Professional artists will work side -by -side with all La Quinta 3rd grade students and their classroom educators in the classroom and at the Ar• 168 McCallum Theatre Additionally La Quinta teachers receive professional development through AEP programs. AEP Activities: Professional development for teachers - All teachers involved in the program attend a two hour professional development workshop to actively learn about the instructional method strategies and tools of aesthetic education. Selection of a work of art for study — focus work School teams will select or be assigned one work of art for study during the school year including one performance experience at the McCallum Theatre. A Unit of Study - an exploration ofa work of art facilitated by a teaching artist Ajoint planning meeting is held with the McCallum teaching artist (TA) and the entire team of teachers (for whom attendance is required) so that the work to be performed can be demonstrated and thoroughly discussed with everyone who will be working with the students Ideas are freely exchanged and approaches explored to assure that the program is fully responsive to the Visual and Performing Arts Standards of the California Department of Education Based on these discussions the TA designs a written curriculum plan which is shared with and reviewed by the teachers prior to being introduced to the students. During the month leading up to the performance the TA will facilitate three 60 minute experiential lessons that focus on the work of art in each partnering classroom. One additional lesson is then conducted following the performance for a total of four lessons. The classroom teacher integrates the work of the TA with his/her own lessons on a daily basis to maximize the connections to and the effectiveness of, the core curriculum. Evaluation Plan: The evaluation of program success is measured by: a. Students are actively engaged in the learning process and develop a vocabulary specific to the art form under study. b. Inquiry regarding the topic(s) is stimulated. c. Students demonstrate more conceptual understanding of content learned. d. Students produce original ideas rather than predetermined answers. e. Students become problem solvers who use their imagination to look at problems from a different perspective and see many possibilities. f. Partnering schools seeing student results return to access our programs. II. Partnering teachers are asked to complete written program evaluations. III. University of California Riverside and California State University, San Bernardino authorize classroom teachers participating in professional development courses through the McCallum Theatre Institute to earn graduate credits, (7 hour minimum, available at Summer Session). 169 Our objective is and has always been to build upon the most effective aspects of our Aesthetic Education Program so that our efforts are ever evolving and ever improving. Students are delighted by arts but the arts are also intellectual disciplines of substance. Like language or mathematics the arts involve the use of complex symbols to communicate Some like music and painting use non-verbal symbols; others like poetry and song use language in particular ways The arts ask students to engage in leaming activities which require higher -order thinking skills like analysis, synthesis and evaluation Arts education is an activity of the mind Arts education plays a crucial role in improving students' ability to learn because they draw on a range of intelligences and learning styles not just the linguistic and logical -mathematical intelligence This program offers an affordable way to expose La Quinta schoolchildren to the arts. Quinta. 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. The exclusive beneficiaries of these grant funds would be 3'a grade students and their teachers in La Quinta Elementary Schools — Adams Franklin and Truman. Teachers receive professional development which is used not only in arts education but also in teaching the core curriculum Students develop their imaginative capacities and are stimulated to become creative conceptual thinkers prepared for the world beyond the classroom. 19. Marketing/Media Plan. If you are applying for an Economic Development/Marketing grant and your request for funding is above $5,000, you must submit a detailed marketing/media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online, public relations, and signage) and describe how those promotional efforts will benefit the City of La Quinta. City of La Quinta will be recognized throughout the 2010-2011 season in the Theatre Program for your contribution to the education programs of McCallum Theatre Institute. 20. Attach copies of the last three months bank statements for the Organization's checking and savings account. See attached 21. Attach a copy of your Program Operating Budget for the current year. See attached La Quinta 3 d Grade Project 2010-2011 budget 22. Non-profit Organizations must attach a copy of the organization's current IRS Form 990. See attached 170 ATTACHMENT 9 CITY OF LA QUINTA GRANT APPLICATION FISCAL YEAR: 2010-2011 Name of Organization: La Quints High School Girl's Basketball Booster Club Amount Requested: $2 000 00 Contact Person: Terri Cox Mailing Address: 78-850 Sanita Drive City: La Quints State: California Zip Code: 92253 Home Telephone 760-772-0064 Cell phone 760-954-8242 E-mail address richandterricox@,yahoo.com 501(c)3 Taxpayer I.D. Number: 33-0636136 Date Application Submitted: November 12, 2010 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. 171 CITY OF LA QUINTA GRANT APPLICATION Please check which grant funding you are applying for: X Community Services Support ($5,000 limit) Economic Development/ Marketing and Sponsorships ($5,000 or less Economic Development/Marketing and Sponsorships (above $5,000) 1. What is the overall purpose or goal of your Organization? The overall goal and purpose of the La Ouinta High School Girl's Basketball Booster Club is to facilitate organization and communication between coaches players, and parents and to help provide financial support to all three levels of teams; Varsity, Junior Varsity, and Freshman. 2. How long has your Organization been in existence? 8 Years _ Months 3. Describe in general the activities or services of your Organization: The Booster Club hers to organize and plan the season -end banquet, handles the finances and payouts for program needs orders uniforms and equipment if necessary, plans senior night plans team field trips to college games/campus tours assists coaches with clerical and organizational needs runs the game day snack bar, and helps to planorganize and work all fundraisers. 4. How many people does your Organization currently serve? No. of Youth 40 No. of Adults 3 No. of Seniors 0 5. How many people do you intend to serve during this Fiscal Year? No. of Youth 40 No. of Adults 3 No. of Seniors 0 6. How many people served during this Fiscal Year will be La Quinta residents? No. of Youth 40 No. of Adults 3 No. of Seniors 0 7. How many paid employees/volunteers does your Organization employ? Full time employees 0 Part time employees 0 Volunteers 20 8. Describe how your Organization is managed and governed: We are governed by an Executive Board consisting of a President Vice President, Secretary and Treasurer. Decisions are made at regular monthly meetings and are decided by discussion and then a vote by the total Booster Club membership present. P.. 11 . Varsity Coach Tyrone Thomas is in attendance and provides information and input on the needs of the Girl's Basketball Program. 9. Please provide information on your Executive Board members or contact person: Name Terri Cox Title President Home Address 78-850 Sanita Dr. LQ Phone 760-772-0064 Kim Janda Vice President 54-140 Ave. Mendoza LQ 760-219-1176 Jacy Alexander Secretary 45-929 Crosswater St. Indio 760-360-4462 Elena Avalos Treasurer 45-963 Bucknell Ct. Indio 760-404-8034 10. What is your annual schedule of events, and during what months does your Organization operate? The Booster Club operates full steam from October through Febniary. We also meet again in May and June to plan for summer basketball The girls try out in November and begin preseason games in December. League games begin in January and run through the beginning of February. Team conditioning continues on after the league ends until summer league begins Summer league runs from June -August with summer league and tournament games being played during those months. 11. Do you charge admission, membership fees, dues, etc? Yes X No If Yes, please describe: N/A 12. What are your other sources of revenue for this funding year? Source Amount Team Car Wash $ 850.00 Candle Fundraiser $1500.00 Snack Bar Sales $1000.00 Total Needed Total Received Balance $ 9950.00 $ 3350.00 $ 6600.00 Ivy 173 13. Amount of money requested from the City of La Quinta? $ 2,000.00 14. Has your Organization been funded by the City of La Quinta previously? X Yes If so, when 2008 No 15. Please provide the name and address of the bank in which the Organization's funds are kept US Bank 82-118 Hwv 111 Indio CA 92201 16. Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): Name: Elena Avalos Terri Cox Title: Treasurer President Need Statement: Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. If we were to receive the requested funds we would want to use the money to nay for a few different possibilities Some of the most important issues needed to be addressed are transportation and uniform/equipment issues With district budget cuts hitting the schools hard these past two years we are in desperate need of new uniforms. The uniforms currently being used have been at La Quinta High School since it first started a Girls Basketball Program years ago Over time shorts and jerseys have been damaged or went missing We are currently in need of a minimum of 6 replacement shorts and a few different jerseys to be able to use entire full sets of uniforms Last year, many girls at all levels were wearing their PE shorts in order to play. Most players come into the girl's basketball program not even owning a pair of basketball shoes We would like to be able to order team shoes at a discount and if someone is unable to pay for a pair, we would like to have enough in the bank to offer a partial scholarship to help One of our goals is to eventually get two new full set of uniforms In the meantime enough replacement pieces so that we could allow more girls the opportunity to play at each level would be great Right now we are limited by how many girls can play based on how many full uniforms we can put together. The other thing that we would possibly use the funds for would be to purchase a bus to take the girls to a college level women's basketball game and arrange for a campus tour. We believe this would help encourage our athletes to maintain their student/athlete status and inspire them to go to college in the future. All of the requests that we are asking for will help to build up the La Quinta Girl's Basketball Program. 17. Goal Statement: Indicate who will benefit from the use of these funds, and how they will benefit. (If applying for Economic Development/ Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited.) The Girl's Basketball Program at La Quinta High will be the group that benefits most from a donation from the City of La Quinta However, keeping these girls active and giving them a healthy outlet for some social and athletic fun is not only beneficial to the girls but also to our high school and our community. By having enough uniforms we will he able to allow that more girls have the opportunity to play basketball and stay busy and active in high school Many of our players have never been to a college campus before Providing them with a bus ride for a field trip will give them first-hand information and the experience of seeing a college campus, maybe for the first time It will help them feel more confident when it comes time to think about their future plans These requested funds would definitely help us on our quest to improve our Girl's Basketball Program at LQHS. 18. Please provide, as an attachment, copies of the last three months bank statements for the Organization's checking and savings account. See attached cries of our bank statements. 19. Attach a copy of your Program Operating Budget for the current year. See Attached Copy of the Budget. 20. Non-profit Organizations must attach a copy of the organization's current IRS Form 990. N/A Government non-profit organizations do not file the IRS Form 990. �. 175 ATTACHMENT 10 MEW GRANT APPLICATION FISCAL YEAR 2010-2011 Name of Organization: Amount Requested: �/4; Contact Person:Mailing Address: S57��F 7SAWZ4 /f��/72V L CitNIZ4 e (//Zj/_ State•/PW Zip Co e: ZZS Owl Work Telephone: - - Cell phon mo�( %/,Li) 777- 7d��JP G X E-mail Address: `/ lt% S 501(c)3 Taxpayer I.D. Number: 7 — Date Application Submitted: a _ 1A - I/%) Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. 16 CITY OF LA QUINTA GRANT APPLICATION Please check which grant funding you are applying for: _ Community Services Support X Economic Development/Marketing and Sponsorships 1. What is the Overall purpose or Goal of your organization? We are a group of dedicated volunteers. Our purpose and mission at SOS is to give free rides to service members stranded in the Palm Springs International Airport and return them to the Twentynine Palms Marine Corps Base. We receive calls from our military men and women who are stranded at the Palm Springs International Airport, especially after the last bus for Twentynine Palms has left. When we receive,the call one of our tireless volunteer drivers will take that service member and give them free transportation to the Marine Corp Base. Many of these service members do not have the $200 taxicab fare needed to get to their duty station. Because of our efforts, no veteran will ever be stranded at the airport overnight, be alone in a strange town, and ever have to be stranded at the airport. The men and women of Soldiers Organized Services take these service men and women to their base, free -of -charge, and never accepting tips or donations from our service member in recognition of their noble service for our country. The military has a motto of "leave no serviceman behind." Here at SOS, our objective is "leave no serviceman stranded at the airport" Our dedicated volunteers and our founder, Erica Stone, preform their duties with pride and honor knowing our objective is accomplished with each ride. As long as SOSRIDE.ORG is around we will ensure we accomplish our objective. 2. How long has your Organization been in existence? 3 years 4 months 3. Describe in general the Activities or services of your organization: There is currently no other organization providing this service to our service members and their families anywhere in the USA. Our service is vitally important to the community as there is a desperate need on the part of our service members to get to and from the base to the airport. This is a huge issue for the service members. Our objective not only fulfills the material needs of our service members, but provides a moral boost and encouragement to all service members we assist. As well as a moral boost to all of our dedicated local volunteers. SOS offers hope and assistance to all men and women in uniform as well as a ride home. Our service members are able to see that their country is supportive of their efforts and letting them know how much we appreciate them for the freedom they provide. Currently, SOS serves the 29 Palms Marine Base. Our service is available for military service members and their loved ones. Our objective at SOS is to provide free rides to service members stranded in the Palm Springs International Airport and return them to the. Twentynine Palms Marine Corps Base. To date we have transported over 10,000 service members at no cost. SOS offers a unique service by local individuals that feel a need to volunteer their time to helping service members to and from 29 Palms Marine Base and the Palm Springs Airport. All of our drivers are given a training class to insure they understand the rules and regulations. Many of our drivers are former military personal so we have a special connection with the service members. Many of them were from the Korea and Vietnam era and they still remember coming home to a Country that did not welcome them home. This is something we intend to change for the service members coming home today. Our special qualifications derive from our SOS drivers having a special connection with the service members as they were once in their shoes. The service members we transport are mostly the 18 to 20 year olds that have never been away from home and they are going off to war. Sometimes all that is needed is someone to care and listen. The main special qualifications that all of our volunteers have is that we have a deep love and honor for all the Men and Women in the service that protect our freedom that was given to us by our founding Fathers more than two hundred years ago. 4. How many people does your Organization currently serve? No. of Youth 250 No. of Adults 10. 000 No. of Seniors 5. How many people do you intend to serve during this Fiscal Year? No. of Youth 300 No. of Adults 13,000 No. of Seniors 6. How many people served during this Fiscal Year will be La Quinta residents? N/A our military personnel we transport are residents of 29 Palms marine Corps Base but they do visit the Coachella Valley and the City of La Quinta for their necessities and entertainment. 7. How many paid employees/volunteers does your Organization employ? Full time employees 1 Part time employees 0 Volunteers 75-85 8. Describe how your organization is managed and governed: Soldiers Organized Services is a non-profit service organization with an eleven member Board of Directors and a group of 75+ dedicated volunteers who provide stress free transportation to our military troops to their duty station in 29 Palms without any additional financial burden. Our Founder, Erica Stone, mans the phone and notifies the Dedicated Volunteers that a ride is needed and arrangements are made to transport that individual or family to their duty station, 29 Palms Marine Base. 9. Please Provide on your Executive board members or contact person: Name Title Home Address Phone Erica Stone Founder 57539 Santa Rosa Tr. 760-799-5488 La Quinta, CA 92253 Board Members EricaStone........................................................................................ Director Diane Stone................................................................................. President BonnieHardey.................................................................................. Secretary NormaChristmas...............................................................................Treasurer BrianBurr......................................................................... Public Affairs Officer DavidHinkle................................................................................... Web Master CoreyTelman.......................................................... Strategic Business Coordinator Charles Ingles............................................................................. Veteran Liaison JanWelch...................................................................................................................City Liaison JimWelch............................................................................................................Airport Liaison 179 10. What is your annual schedule of events, and during what months does your Organization operate? We provide free transportation 7 days a week, 365 days per year. Our military personnel may be assigned or be traveling to 29 Palms Marine Base after boot camp, as their next duty station, pre and post deployment or during requested leaves. We are there for them as they need us and just like the military motto we do not want to "leave any soldier behind". They are in the military to protect and serve; it is the least we can do to say "Thank You". Depending on deployments and holidays — some months are heavier than others but our average so far is 125 rides per month. 11. Do you charge admission, membership fees, dues, etc? No Fees are not involved although we operate on donations from private donors and do not accept fees from the military personnel we transport. 12. What are your other sources of revenue for this funding year? Source American Friends of Our Armed Forces Sons of American Legion Rancho Mirage Women Group 2nd Annual Golf Tournament 29 Palms Band of Mission Indians Riverside County Treasurer c/o Supervisor John Benoit Private Sponsor Amount $5,000 $2,000 $6,000 $6,500 $1,000 $2,500 $50,000 Total Needed $ 7 000 to 10 000 per month 84,000 to 120,000 a year Total Received $ 73,0000 Balance $ 912.18 13. Amount of money requested from the City of La Quinta? $ 10,000 14. Has your Organization been funded by the City of La Quinta previously? x Yes No If yes, when? 11/10/2008 15. Please provide the name and address of the bank in which the Organization's funds are kept: Canyon National Bank, 74150 Country Club Dr, Cathedral City, CA 92234 �. 180 15. Please provide the name and address of the bank in which the Organization's funds are kept: Canyon National Bank, 74150 Country Club Dr, Cathedral City, CA 92234 16. Please provide the name and title of those individuals authorized to sign on the Organization's accounts (must provide at least two individuals): Name Title Erica Stone Founder Norma Christmas Treasury 17. Funds are needed for gas, currently with gas prices as high as they are, it costs around $50 to transport our military personnel to the base in 29 Palms. Since our number of transports varies, there is always a need for gas funds. We also have airport licensing and fees that have to be paid even though we do not charge a fare. We have minimal office fees, the largest being the phone to coordinate rides, the balance is for promotional material to request donations. All monies received go to the above mentioned needs and no portion of the monies awarded goes to paying staff since our organization has all volunteers. 18. The benefit of these funds goes to our soldiers who train and put their lives on the line for our freedoms, saving them the cost of a $200 trip between 29 Palms Marine Base and the Palm Springs airport. The benefit to the City of La Quinta is twofold, they receive recognition for helping our troops and it enables the troops to visit the City of La Quinta, shop at its businesses and eat in the cities restaurants. The types of businesses and the quality of the restaurants are not available in the 29 Palms area. 19. Marketing/Media Plan. If you are applying for an Economic Development/Marketing grant and your request for funding is above $5,000, you must submit a detailed marketing/media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online, public relations, and signage) and describe how those promotional efforts will benefit the City of La Quinta. 20. Attach copies of the last three months bank statements for the Organization's checking and savings account. 21. Attach a copy of your Program Operating Budget for the current year. 22. Non-profit Organizations must attach a copy of the organization's current IRS Form 990. ATTACHMENT 11 GRANT APPLICATION FISCAL YEAR 2010-2011 Name of Organization: La Quinta High School Blackhawk Forensics Amount Requested: $2000 Contact Person: Amy Douelms Mailing; Address: 79-425 Blackhawk Way City: La Quinta State: CA Zip Code: 92260_ Work Telephone: 760 772 4150 Cell phone: 760.799,1862 E-mail Address: Amy.douglass@dsusd.us 501(c)3 Taxpayer T.D. Number: Date Application Submitted: Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. 132 B0/T0 39Vd OOHOS HDIH ViNIno v-1 99TVZLI09L 9£:TT 0TOZ/0T/TT CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: „X_ Community Services Support ($5,000 limit) Economic Development/Marketing and Sponsorships ($5,000 or less) Economic Development/Marketing and Sponsorships (above $5,000) What is the overall purpose or goal of mission statement. a. Every student will participate in communication activities which promote self-worth and self-esteem- b. Every, student will develop the critical and analytical thinking skills necessary for academic success. c. Every student will develop the skills necessary for success in a competitive environment- d. Every student will develop the interpersonal skills necessary for productive employment. e. Every student will develop the oral communication skills necessary for effective public presentations. f. Every student will develop the listening skills necessary for reaching informed decisions. g. Every student will develop skills necessary for the peaceful resolution of conflict h. Every student will develop interpersonal skills necessary for establishing understanding among members of a diverse society. i. Every student will develop the communication skills necessary for effective and active participation in a democratic society. j_ Every student will demonstrate ethical responsibility in the acquisition and practice of communication skills_ blow long has your Organization been in existence? 6 'Years 1 Months 3. Describe in general the activities or services of your Organization Our team competes from September through April of every year, We participate in Parliameatary Public Forum_ Lincoln -Douglas and Congressional debate In addition, we have branched out into speech events All of these events are fast paced structured debate on theoretical topics as well as specific current events. Not only do we compete in an attempt to bring 1US3 80/Z0 39Vd OOHOS H9IH V1NIM VI 99TVZLL09L 9£:TT 0TOZ/0T/T1 recognition to LOHS and the city of La Ouinta but we also participate in community building and fundraising for charity. 4. How many people does your Organization currently serve? No. of Youth 40 No. of Adults No. of Seniors 5. How many people do you intend to serve during this Fiscal Year'? No. of Youth 40 No. of Adults No. of Seniors 6. How many people served during this Fiscal Year will be La Quirna residents? No. of Youth 95% No. of Adults No_ of Seniors 7. How many paid employees/volunteers does your Organization employ? Full time emWlgyees• The team advisors receive a coach's stipend from the school district twice a year. 8. Describe how your Organization is managed and governed: The team advisor guides the team and coaches them towards greater success but the students govern the team as a I . h school club as determined by the rules and by�laws of the Associated Student Body and DSUSD In addition this year the team has replaced elected officer positions with voluntary captain positions We now have a captain in charge of each type of debate. Those captains are in charge of knowing teaching and enforcing the rules of each type of debate as well as managing the members of each of those sub -teams. 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Amy Douglass Team Advisor 42-655 Wisconsin Ave Palm Desert 760.799.1862 eeore Ihara Team Advisor 77595 Calle Las Brisas palm Desert 760 485 7281 p.. 184 80/£0 39tld OOHOS H9IH ViNIno v-i 99TVZLL09L 9£:TT 0TOZ/OT/TT 10. What is your annual schedule of events, and during what months does your Organization operate? We compete from September throk tt April with an average of two competitions a month We practice every week twice a week and in the fall we usually have a few intensive all -day Saturday study sessions and practices. 11. Do you charge admission, membership fees, dues, etc? Yes X— No If yes, please describe: 12. 'What are your other sources of revenue for this funding year? Sour Amount • Funds from last year $1094 • Candy Sales $420 • Carwash/Other fundraisers $500 Total Needed $ 4489 Total Received $ 2553 Balance $ 1936 13. Amount of money requested from the City of La Quinta? $2000 14. Has your Organization been funded by the City of La Quinta previously? ____X_ Yes No If yes, when? 2008 15. Please provide the name and address of the bank in which the Organization's funds are kept: All money is handled through DSUSD 185 8000 39Vd OOHOS H9IH ViNLl0 tip 99TVZZL09L 9£:TT 0TOZ/0T/TT 16. Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): Name: Amy Douglass Corina Aguilar Title: Team Advisor ASB Accountant for LOHS 17, Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. While our team is supported by rhP ohool it is not funded by the school If school vans are available for transport, we are usually given those for free but that is the only assistance that LQHS grves the team In addition the busiest parts of our season coincide with soccer and then wrestling which also use the school vans Therefom at this time we don't know if those school vans will be able tole accorded to us and state budget cuts also affect the school's ability to provide those vans for free Should thgy be reserved by another group we would have to rent vans at an average cost of $250 M weekend. We are hoping to branch out into fundraisers other than those listed above but we spend much of our potential fundraising time after school and weekends, practicing for competition Our myriad debate and speech events m,uue That students be well -versed in current affairs which is accomplished through magazine subscriptions and the purchase of evidence from debate websites Our biggest challenge this year is that are team has doubled in size, we are lea ming new events which requires the purchase of training materiak and are hoping to provide students with opportunities for scholarships through the avenue of competition in National Forensic League sponsored events. In addition to our league debates which are naid for by our vearly dues. we plan on attendinRat least three invitational tournaments Each oonBgtition is practice for the next one thus making the process of competing vital to success in those competitions which hold immense scholarship potential Last year we participated in the Wolfpack Invitational where we took 2 w place in Varsity and I" place in Novice debate and the Stanford Invitational where we made it to semi- finals. We hop o participate in the Wolfnack Invitational aggin, as well as the San Diego 186 80/90 39Vd OOHOS H9IH ViNInn vi 99TVZLL09L 9E:TT 0TOZ/0T/TT Winter Classic Invitational at La Costa Cannon High and the NFL district competition. We also expect to make it to state championships which will cost us roughly $1000 We anticipate the cost for these tournaments to total at least $3400 because we will have more students competing this season and we will have to pay for our own transgortation. In addition to those tournaments we have league dues of 1§00 to aay and the cost of transportation to the local tournaments The rgggoAg gr $2000 would bgeatly, appreciated and used wisely. 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. LQHS Forensics is a club that meets once a week during lunch, after school as much as is needed and gMsionally on weekends when those weekends aren't occupied by competitions This club and ite events compliment the regular LOINS curriculum by reinforcing the Listening and Speaking domain of the English Language Arts Standards for the state The club is open to all students at all grade levels The entire school will benefit from the success of this team By succeeding at these competitions and earning national rankings the students on the team create pride for the whole school as well as recognition The team is open to all students of every background thus making it potentially beneficial to every LOHS student 19. Marketing/Media Plan. if you are applying for an Economic Development/Marketing grant and your request for funding is above $5,000, you must submit a detailed marketing/media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online, public relations, and signage) and describe how those promotional efforts will benefit the City of La Quinta. 20. Attach copies of the last three months bank statements for the Organization's checking and savings account 21. Attach a copy of your Program Operating Budget for the current year. 187 80/90 39dd OOHOS HDIH dINIno d0 99ibZLL09L 9E:II 0I0Z/0I/II ATTACHMENT 12 GRANT APPLICATION FISCAL YEAR 2010-2011 Name of Organization: The Ranch Recovery Centers, Inc. Amount Requested: $5,000.00 Contact Person: Rick Mesa-President/CEO Mailing Address: 7885 Annandale Avenue City: Desert Hot Springs State: CA Zip Code: 92240 Work Telephone: 760-329-2924 Cell phone: 760-772-2495 E-mail Address: ranchrecovervna,aol.eom 501(c)3 Taxpayer I.D. Number: 23-7365064 Date Application Submitted: November 1, 2010 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. r CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: 1. PA 3. U 5. 191 X Community Services Support ($5,000 limit) Economic Development/Marketing and Sponsorships ($5,000 or less) Economic Development/Marketing and Sponsorships (above $5,000) What is the overall purpose or goal of your Organization? To provide quality residential alcohol and drug treatment and transitional/sober living services to men, women and families of the Coachella Valley who may be unable to access treatment due to lack of funding How long has your Organization been in existence? 38 Years Months Describe in general the activities or services of your Organization: Adult residential treatment services, detoxification and transitional/sober living. Includes, one on one counseling recovery educational lectures recreational services, social activities, familv counseling. separate facilities for men and women (gender specific issues), aftercare groups and life skills groups. How many people does your Organization currently serve? No. of Youth No. of Adults 106 No. of Seniors 5=7 How many people do you intend to serve during this Fiscal Year? No. of Youth No. of Adults 500-600 No. of Seniors 4040=50 How many people served during this Fiscal Year will be La Quinta residents? No. of Youth No. of Adults 30_35 No. of Seniors 4_6 .....rl 189 How many paid employees/volunteers does your Organization employ? Full time employees 23 Part time employees 2 Volunteers 1212=15 8. Describe how your Organization is managed and governed: Organization is governed by a eight (8) member volunteer Board of Directors with an employed President/CEO whom oversees the operating of all five (5) facilities. We currently have sixty (60) beds for men and forty seven (47) beds for women. 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Mitch Epstein Chair 73505 El Paseo #F2608, P.D. CA, 92260 (760) 200-9766 Jim Tracey ,DDS Vice Chair 72452 Rancho Road, R.M., CA 92270 (760) 779-9174 Jerry Preece Secretary 47200 Desert Lily Drive, P.D., CA 92260 (208) 731-7897 Wayne Stigall Treasurer 72630 Lotus Court, P.D., CA 92260 (760) 340-2763 10. What is your annual schedule of events, and during what months does your Organization operate? We operate 24 hours a day. 365 days a year. 11. Do you charge admission, membership fees, dues, etc? X Yes No If yes, please describe: Those that can , pay $130.00 a day (and/or a sliding scale). We have contracts with the County and private agencies for 76% of the cost for treatment. We generate the balance needed. In addition, we 'give' away approximately 4000-4500 days of service each year at no cost to clients. �b' 190 12. 13 14, 15 16. What are your other sources of revenue for this funding year? Source Amount Riverside Co Contract $406,092.00 Mental Health Systems Contract $602,602.00 American Indian Recovery Contract $ 88,560.00 Private/Partial Pav and Food Stamps $476,494.00 (* Capital Campaign funds received for future kitchen/dining room $574,958.00) Total Needed $ 6,536.00 Total Received $1,536.00 on hand Balance $5,000.00 Amount of money requested from the City of La Quinta? $ 5,000.00 Has your Organization been funded by the City of La Quinta previously? X Yes No If yes, when? May 8, 2008-$2,000.00 Please provide the name and address of the bank in which the Organization's funds are kept: Pacific Western Bank 601 Tahquitz Canyon Way, Palm Springs, CA 92262 Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): Name: Title: Rick Mesa President/CEO Tony Cisneros Board Member Jerry Preece Secretary Wayne Stigall Treasurer 17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. Replace four (4) old evaporative coolers with high efficiency coolers in two (2) men's dorms at The Ranch. Each dorm houses a maximum of twenty three (23) men each. 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. Our clients will benefit during the long, hot summer months and we will also lower our energy costs and consumption. 19. Marketing/Media Plan. If you are applying for an Economic Development/Marketing grant and your request for funding is above $5,000, you must submit a detailed marketing/media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online, public relations, and signage) and describe how those promotional efforts will benefit the City of La Quinta. 20. Attach copies of the last three months bank statements for the Organization's checking and savings account. 21. Attach a copy of your Program Operating Budget for the current year. 22. Non-profit Organizations must attach a copy of the organization's current IRS Form 990. '�b•� 192 TAf ot 4 a" AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: December 7, 2010 BUSINESS SESSION:' ITEM TITLE: Consideration of Appointment to the Coachella Valley Mosquito and Vector Control District CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Select a representative of • the City Council to serve on the Coachella Valley Mosquito and Vector Control District Board of Trustees for a two-year term. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the November 16, 2010 City Council meeting, staff requested direction regarding the appointment to the expiring term of Robert Cox on the Coachella Valley Mosquito & Vector Control District (CVMVCD) Board of Trustees. The City Council directed staff to schedule this matter on the December 7, 2010 agenda for consideration of appointment. Mr. Cox was appointed to the CVMVCD Board of Trustees at the December 16, 2008 City Council meeting for a two-year term beginning January 1, 2009. The term current term will expire on January 1, 2011. The City Council must either appoint a new trustee or reappoint Mr. Cox as the city representative on the Board prior to the expiration of his term. Mr. Cox has conveyed his desire to continue serving as the City representative on the CVMVCD Board of Trustees. The new two-year term will begin at noon on the first Monday 193 in January 2011 (January 3, 2011). Health and Safety Code Section 2022(d) provides that persons appointed to the Board should have "experience, training, and education in fields that will assist them in the governance" of the District. FINDINGS AND ALTERNATIVES: The Alternatives available to the City Council include: 1. Select a representative of the City Council to serve on the Coachella Valley Mosquito and Vector Control District Board of Trustees for a two-year term. 2. Do not select a representative of the City Council to serve on the Coachella Valley Mosquito and Vector Control District Board of Trustees for a two-year term; or 3. Provide staff with alternative direction. Respectfully submitted, e Veronica J. to en MC CMC City Clerk Approved for submission by: `Thomas P. Genovese, City Manager 194 Twa 4 1aQ9r«rw COUNCIL/RDA MEETING DATE: December 7, 2010 ITEM TITLE: Consideration of the Implementation of the Increased Development Impact Fees for Residential Development RECOMMENDATION: As deemed appropriate by Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The three categories for residential development included in the Development Impact Fee (DIF) program are Single Family Detached (SFD), Single Family Attached (SFA) and Multi-Family/Other (MFO). There has been no activity in the MFO category since December 8, 2008. The residential activity since December 8, 2008 is as follows: SFA permits from 12-8-08 through 1 1-16-10 = 12 SFD permits from 12-8-08 through 11-16-10 = 136 The difference in DIF collections is as follows: SFA DIF 2008 — DIF 2006 = DIF difference per unit $6,296 - $3,374 = $2,922 revenue reduction per unit DIF revenue difference = $2,922 X 12 = $35,064 SFD DIF 2008 - DIF 2006 = DIF difference per unit $7,713 - $4,475 = $3,238 revenue reduction per unit DIF revenue difference = $3,238 x 136 = $440,368 Therefore, to date, the delay in implementation of the increased DIF for residential development has resulted in $475,432 lost to the DIF since December 8, 2008. In the past, the City General and/or the Redevelopment Agency (RDA) Capital Project Funds have made advances to DIF Funds - Park DIF Fund, Library DIF Fund, Fire DIF Fund, Street and Park Maintenance Fund and the Civic Center DIF Fund. These advances were made to accelerate the construction of the La Quinta Park, City Library, North Fire Station, Phase 1 of the Corporate Yard, and City Hall expansion. (For clarification, no RDA funds were used for the City Hall expansion or advanced to the Civic Center DIF. That advance was made with City General funds.) If the deferral of fees is continued, the result will be less funds generated to repay the previously advanced funds. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On October 7, 2008, Council adopted the fourth update of the DIF Study dated September 16, 2008 but delayed the implementation of the DIF fee for residential development. With subsequent actions over roughly the past 2 years, Council has delayed the implementation of the DIF fee for residential development. The most recent action was on July 6, 2010, when Council again deferred the implementation of the increased DIF fees for residential development until January 1, 2011. The types of public facilities covered by the DIF are: transportation improvements, parks and recreation facilities, civic center, libraries, community centers, maintenance facilities and fire facilities. This table shows the proposed fees for residential land uses: The following table compares the existing fees for residential land uses to the proposed fees for residential land uses: I., - 196 Land Use Tye Proposed Fees Current Fees Increase Amount Percent Change Res (SFD) $7,713 $4,475 $3,238 72.35% Res (SFA) $6,296 $3,374 $2,922 86.62% Res WFO) $4,889 $2,745 $2,144 78.09% The increase in the proposed fees was due to the increase in costs to construct the future facilities contained in the 2008 DIF. On July 27, 2009 and September 18, 2009, staff provided a draft report of the updated DIF to Mr. Fred Bell, then Executive Director of the Building Industry Association (BIA). Attachment 1 is a letter from Mr. Bell. FINDINGS AND ALTERNATIVES: 1. Direct staff to continue to defer the implementation of the increase of DIF residential fees for about six months until July 5, 2011; or 2. Direct staff to continue to defer the implementation of the increase of DIF residential fees for one year until January 1, 2012; or 3. Direct staff to bring an agenda item back to Council on December 21, 2010 to implement the increased DIF fees for residential developments on January 1, 2011; or 4. Provide staff with alternative direction. Respectfully submitted, �.cn `Timothy . onas n, P.E. Public Wores Dir for/City Engineer Approved for submission by: ��00, Thomas P. Genovese, City Manager Attachment: 1 . Letter from Fred Bell dated August 5, 2009 �.. �) 19 l ATTACHMENT Desert Chapter City of La Quinta August 5, 2009 Building 6rdush•V Aseociafinn Tom Genovese, City Manager or sonq,ern cahrornia 78-495 Calle Tampico r-570 Springfield Lane La Quinta, CA 92253 Suite F Palm Desch California 92211 760.360.2476 . Dear Mr. Genovese, fax 760.772.3372 www.DesertChaptercwm We would like to the thank the City of La Quinta for providing the Building Industry li Mail: B41@DcsertChaptercom— Association Desert Chapter the opportunity to comment on last year's Development Impact Fee Study and the City's plan for implementation. Our appreciation goes further as the City staff recommended and Council approved a delay .in the implementation of the new fee schedule (residential construction only)' for.a period of twelve months. We are quickly approaching the 12 month period, and bearing in mind the economic conditions of the world we live in, it is time to review the industry's performance, and determine whether or not to implement the updated development impact fee schedule. Considering the number of single family residential units under construction BIA Desert Chapter asks that the City Council continue to delay implementation for another 12 months. Per the Construction Industry Research Board the City permitted 165 SFR units in the first six months of 2008. For the same period in 2009 this number is a mere 61. There is a new optimism in the air, but it is fragile and based on current costs and future prospects. BIA Desert Chapter would hope that the City of La Quinta continue its efforts to economic stimulus, securing development projects and maintaining employment by further delaying the implementation of development impact fees on residential construction. 198 An Afriliate or the National :Association of Home Builders and the California Building Industry Assneiaf ou T4ty,, 4 4 Qum& COUNCIL/RDA MEETING DATE: December 7, 2010 ITEM TITLE: Consideration of City Council Approval to Close City Hall on December 23, 2010 and December 30. 2010 RECOMMENDATION: As deemed appropriate. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: �J CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: If the City Council agrees to close City Hall for two (2) '/2 days, the fiscal impact will be $30,900. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the November 16, 2010 City Council meeting, Council Member Sniff suggested closure of City Hall on December 23, 2010 and December 30, 2010 this year to enable two four -day weekends during the holiday season. Staff was instructed to bring the matter back before City Council on December 7, 2010 and after discussion with the La Quinta City Employee's Association (LQCEA) per the Memorandum of Understanding (MOU) between the City and LQCEA. Section 14.10.1 in the City's Personnel Policies regarding Holidays states the following: "All employees shall receive '/2 day off for both Christmas Eve (December 24) and New Year's Eve (December 31) in the event those days fall on a weekday." ••199 Since both Christmas Day and New Year's Day fall on a Saturday this year, these two holidays will be observed on Friday, December 24, 2010 and Friday, December 31, 2010. The '/2 day off for Christmas Eve and New Year's Eve will be recognized on Thursday, December 23, 2010 and Thursday, December 30, 2010. City Hall will be open from 7:30 to noon only on December 23, 2010 and December 30, 2010. Approximately 85% of the City's employees now participate in the Alternate Work Week Schedule (AWWS or 9/80 schedule)• The following policy applies to holidays that fall on those participants' regularly scheduled days off (RDO): "8.3.2 On RDO: When a holiday falls on an employee's RDO, the employee will be required to take an alternate day off within the same week, subject to supervisory approval, and the employee will be required to use one (1) hour of personal accrued vacation, compensatory time, floating holiday, or administrative leave hour to make up for the ninth (9th) hour in order to receive a full paycheck. Each employee shall designate on his/her timesheet whether vacation, compensatory time, floating holiday or administrative leave should be used. The time may not be charged to sick leave. If a person has no leave time, he/she will be docked one (1) hour of Leave Without Pay (LWOP), which requires supervisor approval in advance (Sample 4)." According to the above -referenced policy, if the City Council approves the proposal to close all day on December 23 and 30, participants in the 9/80 schedule will be required to take off on the Wednesday preceding their RDO (A Team would be off on December 22 and B Team would be off on December 29). Approval of the proposal would entail closing City Hall for the entire day on both December 23, 2010 and December 30, 2010. Staff has met with two officers on the LQCEA Board, and they expressed appreciation for the City Council's past generosity to the employees and stated they would support the proposal to close City Hall the full day on December 23, 2010 and December 30, 2010. The LQCEA Board will formalize the item with their full membership on December 8, 2010. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve closing City Hall the full day on both December 23, 2010 and December 30, 2010; or A0 2. Do not approve closing City Hall the full day on both December 23, 2010 and December 30, 2010; or 3. Provide staff with alternative direction. Respectfully submitted, zk- Bret M. Plumlee, Assistant City Manager — Management Services Approved for submission by: Thomas P. Genovese, City Manager .1. 2 C 1 Tit�p 4 4 a" COUNCILIRDA MEETING DATE: December 7, 2010 ITEM TITLE: Consideration of City Council Reorganization RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Select a member to serve as Mayor Pro Tempore for a term as provided by Resolution No. 2006-1 15. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The provisions of Resolution No. 2006-1 15 require the City Council to meet annually and choose one of its members as Mayor Pro Tempore. Each selection shall be by three or more affirmative votes, and a failure to achieve such total of affirmative votes shall be deemed a selection of the incumbent to remain in office. Each person so selected shall serve until a successor is chosen (at any time) by three or more affirmative votes. At the December 15, 2009 meeting, the City Council appointed Council Member Franklin as Mayor Pro Tempore. The selection of Mayor Pro Tempore is being presented for the City Council's consideration at this time. a 202 FINDINGS AND ALTERNATIVES: The Alternatives available to the City Council include: Select a Mayor Pro Tempore to serve a term as provided by Resolution No. 2006-115; or 2. Provide staff with alternative direction. Respectfully submitted, Veronica J ontecino, CMC City Clerk Approved for submission by: g"/ , 2 Thomas P. Genovese, City Manager •. 223 Tit!t ot 4 QUAM AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: December 7, 2010 BUSINESS SESSION: ITEM TITLE: Consideration of City Council Standing Committee and Other Agency Appointments CONSENT CALENDAR: PUBLIC HEARING: RECOMMENDATION: Select representatives of the City Council to serve on various committees for the year 2011. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Each year, the City Council selects Council Members to serve on a number of committees which provide regional and local representation for the City of La Quinta. Attachment 1 is a complete list of committees and appointments made last year for the Council's consideration. FINDINGS AND ALTERNATIVES: The Alternatives available to the City Council include: Select representatives of the City Council to serve on various committees for the year 2011. .. 204 2. Provide staff with alternative direction. Respectfully submitted, Veronica J. IVY ntecino, CC City Clerk Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . List of Existing City Council Committee Assignments oe...' Z'J ATTACHMENT 1 CITY COUNCIL COMMITTEE APPOINTMENTS CVAG COACHELLA VALLEY CONSERVATION COMMISSION: 73-710 Fred Waring Drive, Suite 200 Palm Desert, CA 92260 Member: Stanley Sniff, Council Member Alternate: Linda Evans, Council Member Meets 2"d Thursday of each month at 11:00 a.m. CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE: Member: Stanley Sniff, Council Member Alternate: Linda Evans, Council Member Staff Support: Planning Director or Designee Meets 2n11 Thursday of each month at 12:00 p.m. CVAG EXECUTIVE COMMITTEE: Member: Don Adolph, Mayor Alternate: Kristy Franklin, Mayor Pro Tem Non -Voting Member: City Manager Meets last Monday of each month at 6:00 p.m. CVAG HUMAN AND COMMUNITY RESOURCES COMMITTEE: Member: Kristy Franklin, Mayor Pro Tem Alternate: Linda Evans, Council Member Staff Support: Community Services Director Meet 3' Wednesday of each month at 12:00 p.m. CVAG PUBLIC SAFETY COMMITTEE: Member: Terry Henderson, Council Member Alternate: Linda Evans, Council Member Staff Support: Assistant City Manager -Management Services Meets 2n6 Monday of each month at 10:00 a.m. CVAG TRANSPORTATION COMMITTEE: Member: Terry Henderson, Council Member Alternate: Linda Evans, Council Member Staff Support: Public Works Director/City Engineer Meets 2nd Monday of each month at 12:00 p.m. 206 CVAG VALLEY -WIDE HOMELESS COMMITTEE: Member: Kristy Franklin, Mayor Pro Tem Alternate: Linda Evans, Council Member Staff Support: Community Services Director Meets 3'tl Wednesday of each month at 10:00 a.m. ANIMAL CAMPUS COMMISSION: c/o Lynda Gregory Supervisor Wilson's Office 73-710 Fred Waring Drive, Suite 200 Palm Desert, CA 92260 Member: Kristy Franklin, Mayor Pro Tem Alternate: Terry Henderson, Council Member Staff Support: Community Safety Manager Meets every other month on the 2n' Thursday at 9:30 a.m. BOB HOPE CLASSIC FUND DISTRIBUTION COMMITTEE Member: Kristy Franklin, Mayor Pro Tem (Appointed 9121/10) CALIFORNIA JOINT POWERS INSURANCE AUTHORITY: 8081 Moody Street La Palms, CA 90623 Member: Kristy Franklin, Mayor Pro Tem Alternate: Human Resources/Risk Manager CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE Member: Terry Henderson (11/16/10) Staff Support: City Manager Staff Support: Assistant City Manager -Development Services Staff Support: Economic Development Project Manager Meets every other month/Rotates after 3 consecutive meetings (last appointment 1120109) CIVIC CENTER ART PURCHASE COMMITTEE Members: Don Adolph, Mayor Linda Evans, Council Member Staff Support: Community Services Director Rotates Annually (last appointment 2010) Updated: December 1, 2010 207 COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT LQ Representative: Robert Cox Term: Two—year term, effective January 1, 2009 (appointed December 16, 2008) Staff Support: City Manager Staff Support: Assistant City Manager -Management Services Meets 2"tl Tuesday of each month at 6:00 p.m. COACHELLA VALLEY MOUNTAINS CONSERVANCY (State appointment) Ex. Board Member: Kristy Franklin Alternate: Stanley Sniff, Council Member Staff Support: Planning Director Meets 2n' Monday of every other month at 3:00 p.m. COACHELLA VALLEY WATER DISTRICT JOINT WATER POLICY COMMITTEE Member: Don Adolph, Mayor Alternate: Terry Henderson, Council Member Staff Support: Assistant City Manager -Development Services (Appointed September 22, 2004) IMPERIAL IRRIGATION DISTRICT ENERGY CONSUMERS' ADVISORY COMMITTEE IID Energy Consumer's Advisory Committee 1651 W. Main Street El Centro, CA 92343 Member: Frank Blum, Citizen Representative Elected Official: Kristy Franklin, Mayor Pro Tern Staff Support: Assistant City Manager -Management Services (Appointed September 16, 2008) Term: 3 years Meets )s' Monday of each month at 6:00 p.m. at alternate 11D offices in Et Centro and La Quinta. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY c/o Economic Development Agency County of Riverside 44-199 Monroe Street, Suite B Indio, CA 92201 Member: Kristy Franklin, Mayor Pro Tern Alternate: Terry Henderson, Council Member Staff Support: Assistant City Manager -Management Services Meetings vary on 3itl or 0 Wednesdays of each month at 4:00 p.m. at Thermal Airport Updated: December 1, 2010 !� 208 LEAGUE OF CALIFORNIA CITIES - RIVERSIDE DIVISION 2010 Conference appointed 8/3/2010 Delegate: Terry Henderson, Council Member Alternate: Don Adolph, Mayor Staff Support: City Manager or Designee PALM SPRINGS DESERT RESORT COMMUNITIES CONVENTION & VISITORS AUTHORITY Ex. Board Member: Linda Evans, Council Member Alternate: Terry Henderson, Council Member Staff Support: City Manager Meets 3° Tuesday of each month at 9:00 a.m. at Palm Desert City Hall PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION LQ Rep: Nancy Doria, citizen representative (79-448 Calve Prospero) Alternate: Michael Mastrogiuseppe (78-895 via Trieste) Staff Support: Assistant City Manager -Management Services Term: Four Years (expires June 30, 2011 (appointed: 917104, re -appointed: 6117108) Meets 1" and 31 Wednesday of each month at 8:00 a.m. RIVERSIDE COUNTY FREE LIBRARY SYSTEM ADVISORY COMMITTEE Member: Diane Gunn (citizen representative) Staff Support: Community Services Director (appointed 12116108) Meets Quarterly on 31 Thursday in January, April, July, and October RIVERSIDE COUNTY TRANSPORTATION COMMISSION Commission Member: Terry Henderson, Council Member Commission Alternate: Don Adolph, Mayor Staff Support: Public Works Director/City Engineer (Appointed: January 7, 2003) Meets 2n0 Wednesday of each month at 9:00 a.m. in Riverside Updated: December 1, 2010 2 09 SCAG Government & Public Affairs Group Southern California Association of Governments 818 W. 7th Street, 12th Floor Los Angeles, CA 90017 213-236-1883 (phone) 213-236-1961 (fax) Delegate Don Adolph, Mayor Alternate Terry Henderson, Council Member SUNLINE TRANSIT AGENCY 32-505 Harry Oliver Trail Thousand Palms, CA 92276 Board Member: Don Adolph, Mayor Alternate: Kristy Franklin, Mayor Pro Tern Staff Support: City Manager Meets 4`" Wednesday of each month at 12:00 p.m. Updated: December 1, 2010 y ." 210 e+ cedf 4 4 a" COUNCIL/RDA MEETING DATE: December 7, 2010 ITEM TITLE: Discussion of Proposed Land Use Map, Land Use Designation Consolidation, and General Plan Goals RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Provide input as deemed appropriate by the City Council regarding the General Plan Land Use Map, Land Use Designations, and General Plan Goals that will constitute the proposed project to be analyzed in the Draft Environmental Impact Report for the General Plan Update. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None at this time. BACKGROUND AND OVERVIEW: The City last updated its General Plan in 2002. After its adoption, the City experienced tremendous growth through 2008, which resulted in build out of much of the land available in the City limits. Communities that are, or have experienced significant growth typically update their General Plans every 7-10 years. Although the current economic conditions have stalled development, it can be expected that when the recovery occurs, the City will once again be under pressure for development. Additionally, multiple State legislation changes relevant to growth and planning have occurred since 2002. There is now a greater focus by residents and regulators on quality of life issues, including the City's fiscal stability in the long term; the preservation and improvement of fundamental resources such as air and water; and encouraging other means of transportation that promote a healthy lifestyle and minimize or shorten the length of automobile trips. These conditions cumulatively resulted in the City undertaking an update of the General Plan. The General Plan Update, as currently proposed, includes the City limits and the City's Sphere of Influence, and does not include lands to the east of the Sphere, that are currently identified as a portion of "Planning Area 2" in the existing General Plan. The proposed General Plan boundary was discussed with the 211 Planning Commission and City Council in February; the attached land, use map reflects the general direction provided at that time. The proposed General Plan Update includes two new Elements, an Economic Development Element and Sustainable Community Element. These two new elements will address issues that have become important to the City; economic stability and the sustainability of air and water resources, as identified above. Once the update effort began, staff undertook a series of community outreach meetings, which were summarized for the Planning Commission and City Council in February. Since that time, staff has undertaken a review of the Land Use Map; begun the process of drafting the updated General Plan; and completed several of the technical analyses needed for the General Plan Update. In order to proceed to completion of the proposed General Plan and preparation of the General Plan Environmental Impact Report, staff has prepared the draft Land Use Map, associated statistical analysis, land use designation changes, and master listing of General Plan Goals for City Council's consideration at this time. DRAFT PROPOSAL: Statistical Analysis: Existing vs. Proposed General Plan As described above, the current General Plan includes more geographic area than what is now being proposed. As shown in Tables 1 and 2, below, the current General Plan encompasses 34,112 acres, while the proposed General Plan has a total land area of 30,957 acres. Since 2002, the City's Sphere of Influence was expanded to include Planning Area 1 and a portion of Planning Area 2. The reduction in land area is from removal of the balance of Planning Area 2 located outside the sphere of influence (east of Harrison St.). The current and proposed General Plan Land Use Maps are attached as Attachments 1 and 2, respectively. Table 1 Proposed General Plan Land Use Statistical mary I I No in Land Use Acres Acres Total Acres Acres Total Acres Acres Total Designation Developed Vacant Acres Developed Vacant Acres Develo ad Vacant Acres Low Density Residential 4,170.6 1,675.9 5,846.5 567.0 6,812.7 7,379.7 4,737.6 8,4Iip.6 13,226.2 Medium/High Density Residential 1 1,281.4 350.31 1,631.71 0.2 24.4 24.6 1,281.61 374.71 1,656.3 General Commercial 383.2 186.4 569.6 28.5 256.6 285.1 411.7 443.0 854.7 Tourist Commercial 208.3 138.6 346.9 - - 208.3 138.6 346.9 Village Commercial 77.4 12.9 90.3 - 77.4 12.9 90.3 Industrial/Light Manufacturing 0.0 - 63.81 63.8 -1 63.8 63.8 Major Comm. Facilities 238.0 160.0 398.0 28.2 1.6 29.8 266.2 161.6 427.8 O en Space 6,518.01 5,520.8 12,038.8 - -1 6,518.0 5,520.8 12;038.8 Street Rights of Way 1,672.0 261.7 1,933.7 67.0 251.5 318.5 1,734.4 513.2 2,252.2 Total 1 14,548.81 8,306.E 22,855.4 690.81 7,410.61 8,101.4 15,239.6 15,717.2 P0,956.8 212 -4 D-4 �c O`° L"m O v°1 m03—o D-in(<Dn3 -i 0 n -0 o o3 zS D n nnon3 D o o D'm --I =�7m 3=v�ma vm'm vmy� Gm�m) mD'mm °�d> o G) . a m3 n 3 O o 3m33 o �J a o0� = » Orp�N� 0 Q o A � m p3 ° 3C) Qy da •T.o. m o 3. x m '< o 0 c m y o m Ei o C W o 3 ° 01 00 o m m m — O 0 o Ut w ? w m m O O rn O 0> N A O J A rn O O) N c0 A O m N O N O N O A w N O C J V O (D W N W W O A N W N N A m (J1 w a ^' D o 0 A fJ W m r O 0 O m m w (D OD N mm J A 0 coW w J J 00 W N O V1 (D O � Vt 0 N m CO N W W Ut w O O w O N O) O A 0) 00 O] CO W 0] V V W -` M OD W (D A w V 0 O J w N w N �o O N (o w W ao m m m mV vo V WV O O w W m m 0 O] 00 N (7( W V a S 0 CD 7 m 7 m O A A (wi( rn N w o O O N O 0)co N m J V N � W Fq W W W O C m wW OD w W V A I A N W N — m N W O w OD N O fn O O w O) (p W y N A A N V1 LA A 01 V' cn V w J J J DD N A V V w J N N O O 6 O W w � CO w A N N O 0 m C a c 0 0 'o w J rn ° 3 N N A N A ? fP N N N OD N (J W W W tT W in N J w V N 6 V W W W N Go A A w A Vt A Lq J w W N O ((DD w O D !DN N co _ OC 01 Im 14 O V7 Ut T (n W J J O O m OD OD O w w O W toN w m C l0 OO m w N w (D (0 O W W W A W O O (D N V J V V W A V 0D m A a C a w W 00 O mW C W J O A (1 ao m6m OFF N H OOU)) A mAA W W OF w 00 W _ O in),7 O O N 00 W W in O O (1i N A N O O 3 Overall, the preferred land use map being proposed is not significantly changing from the existing land use map. The mix of land uses and the comparative ratios of residential to commercial lands will remain consistent. Changes are proposed to the terminology which identifies the land use designations, and are further discussed under "Consolidation of Land Use Definitions," below. The changes in land area will also change the build out population, the number of housing units, and the commercial square footage. Table 3 shows that the build out population of the current General Plan would be 160,457. The proposed General Plan results in a smaller build out population of 147,223, a decrease of approximately 10%. Table 3 Comparison of Build Out Units and Population Current and Proposed General Plan Current General Plan Pro osed General'Plan Area Buildout Dwelling Units Buildout Population Buildout Dwelling Units Buildout Population City 25,038 60.639 29,669 85,447 Sphere 1,493 4,211 21,444 61,759 —/A— Planning Area #1 11,938 33,779 N/A N Plannina Area #2 21,693 61,828 N/A N/A TOTAL 60,162 160,457 51,113 147,206 As shown in Table 4, the current General Plan will result in 15.9 million square feet of commercial space at build out. Table 5 illustrates the potential square footage which will result in the proposed General Plan's build out. Table 4 Current General Plan Commercial Development Potential at General Plan Buildout Potential Total Area Developed Acres Vacant Acres Total Acres Existing Sq. Ft. Future Sq. Ft. Buildout Sq. Ft. City 444.5 771.5 1,216 4,259,732 7,393,439 11,653,171 Sphere 4.5 0.0 4.5 43,124 0 43,124 Planning Area #1 54.4 5.4 59.8 521,326 51,749 573,075 Planning Area #2 332.7 47.4 380.1 3,188,330 454,243 1 3,642,574 TOTAL 836.1 824.3 1,660.4 1 8,012,512 7,899,431 T 15,911,944 Table 5 Proposed General Plan Commercial Development Potential at General Plan Buildout Potential Total Area Developed Acres Vacant Acres Total Acres Existing Sq. Ft. Future Sq. Ft. Buildout Sq. Ft. City 668.9 337.9 1,006.8 6,410,202 3,238,163 9,648,365 Sphere 28.5 256.6 285.1 273,121 2,459,049 2,732,170 TOTAL 697.4 594.5 7 1,291.91 6,683,324 1 5,697,212 1 12,380,536 214 The proposed General Plan will result in a 30% reduction in commercial square footage, due primarily to the commercial lands which were included in Planning Area 2 outside the sphere of influence (namely in the Kohl Ranch Specific Plan). However, the proposed General Plan maintains essentially the same amount of Tourist Commercial land (346.9 acres) as the current General Plan (351.5 acres), thereby preserving this fiscally important land use. Consolidation of Land Use Definitions Staff reviewed the current Land Use definitions, and determined that the consolidation of some of these designations was appropriate for the General Plan. The result is that there will be fewer land use designations in the proposed General Plan than there are in the current General Plan. Importantly, however, the zoning designations will remain as they currently are, which is at a higher level of detail than the General Plan. Since the General Plan is the broadest policy document, it is appropriate that there be fewer designations in this document, and that the specificity be provided in the Zoning Ordinance. The consolidated designations are shown below. Existing Designations Proposed Designations Comments Very Low Density Consolidates the two Low Density single family land use Low Density desicinations into one. Medium Density Consolidates the three designations which allow Medium High Density Medium/Hi h Density g y multi -family residential High Density into one. Regional Commercial Community Commercial Consolidates the retail General Commercial commercial designations Neighborhood Commercial into one. Commercial Park/Office Resort Mixed Use Preserves the tourism related designations for Tourist Commercial Tourist Commercial their economic importance Village Commercial Village Commercial No change. Industrial/Light Manufacturing Industrial/Light Manufacturingchange. No Major Community. Facilities Major Community Facilities No change. Park Open Space Open Space Consolidates the open Golf Course space designations into one. Watercourse The consolidations shown above represent a logical simplification of the Land Use nomenclature. The Land Use designations which have been preserved intact are considered important distinctions which should be highlighted in the General Plan. 215 In the case of the Village Commercial designation, the Village is a unique and special place: the heart of La Quinta in many ways. It is therefore important to preserve this area and highlight it in the Land Use Element. Similarly, the Tourist Commercial designation has historically been an economic driver for the City: providing a significant contribution to the City's fiscal balance because of the resulting Transient Occupancy Tax. It is important, in the Land Use Element and the new Economic Development Element, to highlight the existing and potential value of these lands. The revenue which will result from existing and future development of hotel and resort development will also be analyzed in the fiscal impact analysis which will be prepared for the General Plan EIR. The General Plan will also enable the creation of a new overlay zoning designation — Mixed Use. The Mixed Use Zoning designation could apply on all the General Commercial or Village Commercial lands, if certain specific development criteria are met. An important consideration will be the preservation of the retail commercial potential of these lands, and its associated fiscal benefit for the City, while balancing the need to provide residential units in close proximity to jobs and transit, as required by S13375. The development criteria will be detailed in an update to the Zoning Ordinance, which will follow the completion of the General Plan Update. The Mixed Use overlay zone may result in one or several projects in either the General Commercial or the Village Commercial zones. It is impossible to predict how much land might be dedicated to Mixed Use in the future. However, prior to the economic downturn, Mixed Use had become an important tool for many California jurisdictions, allowing the intensification of lands to provide for both residential and commercial uses on one site. The potential benefits for La Quinta include a continued strong retail sales base; combined with customers for that retail base in close proximity to it; reduced automobile trips and reduced air pollution; better access to transit services for residents to get to work; and a wider range of residential product on offer to future residents. Master List of Goals Staff has reviewed the General Plan's existing Goals. This review determined that the majority of the Goals are still applicable today, and consistent with the policy direction the City is currently implementing. The review therefore resulted in some minor suggested modification of the Goals to reflect changed conditions and/or policy. These revised Goals are attached as Attachment 3. These Goals will be used as the basis for the development of policies and programs in each Element of the proposed General Plan. In addition to these goals, new goals will be created for the two new Elements: Economic Development and Sustainable Community. PLANNING COMMISSION: At their November 23, 2010 meeting, staff presented the map, land use designations and goals to the Planning Commission (Attachment 4). The following summarizes the comments received from the Commissioners: • The consolidation of land use definitions simplifies the General Plan, and was 216 supported by the Commissioners, with the following exception: - There should be two categories for Open Space — One category for natural open space, and one for recreational facilities and golf courses. • The Commission supports the preservation of the Village and Tourist Commercial designations for their economic development potential. • Commissioners expressed need for more light industrial land uses due to job creation potential. Consider, where appropriate, locations for land uses such as research and development and value added production, in the General Commercial designated areas. • Commissioners stated that there should be an opportunity for small, neighborhood scale commercial in residential neighborhoods, to allow "corner store" type development. The General Plan could include a policy to that effect, which would be implemented in the Zoning Ordinance. • The Commission supported the Master List of Goals as submitted. CONCLUSION: The proposed General Plan Update does not significantly change the land use pattern in the City, or the balance of land uses in the City. This review by the City Council is provided to allow staff to update the City Council, to ensure that staff is proceeding in a direction which is consistent with the City Council's vision for the City, and to confirm the project description that should be used as the preferred alternative in the CEQA analysis. Staff is seeking feedback and direction from Council regarding the General Plan Land Use Map, Land Use Designations, and General Plan Goals that will constitute the proposed project to be analyzed in the Draft Environmental Impact Report for the General Plan Update. Following the conclusion of the discussion on these issues, staff will proceed with the completion of the proposed General Plan document so that it can be circulated for public review. Staff will also complete the Draft Environmental Impact Report for the General Plan Update. The General Plan EIR will be released for a 45 day public comment period, during which staff plans to conduct an additional series of community outreach meetings, to present the General Plan to the City's residents and businesses. It is currently expected that the draft General Plan and General Plan EIR will be completed in the late spring, and that public hearings before the Planning Commission and City Council will occur in September and October of 2011. Johnb6n, Planning Director 21 7 Approved for submission by: /a �✓���^i� Thomas P. Genovese, City Manager Attachments: 1. Current General Plan Land Use Map 2. Proposed General Plan Land Use Map 3. Master List of Goals 4. Draft Planning Commission Minutes of November 23, 2010 218 --' \\\�?`�© !� �\ :�>\� d /. � � � d« ?°< � � � . .� � ATTACHMENT 2 Source: AIS Aerial Information System+, Preferred General Plan Land Use Map, 0&10.10 r 1 La Quinta 2035 General Plan Update L J TERRA NOVA® Preferred General Plan Land Use Map PlmninE & R«atch.lnc. 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A regular meeting of the La Quinta Planning Commission was called to order at 7:00 p.m. by Chairman Alderson. PRESENT: Commissioners Barrows, Quill, Weber, Wilkinson, and Chairman Alderson. ABSENT: None STAFF PRESENT: Planning Director Les Johnson, Planning Manager David Sawyer, Assistant City Attorney Michael Houston, and Executive Secretary Carolyn Walker. II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: Confirmed IV. CONSENT CALENDAR: There being no further comments, or suggestions, it was moved by Commissioners Weber/Barrows to approve the minutes of November 9, 2010 as submitted. Unanimously approved. V. PUBLIC HEARINGS: None VI, BUSINESS ITEMS: A. General Plan Update: for consideration of a proposed land use map, land use designation consolidation, and general plan goals for the City of La Quinta. Planning Director Les Johnson gave some background on the item and introduced Ms. Nicole Criste, (Terra Nova Planning & Research, Inc.), Consultant for the City of La Quinta, who presented the staff report, a copy of which is on file in the Planning Department. 1. 223 Planning Commission Minutes November 23, 2010 Planning Director Johnson advised the Planning Commission that staff was looking for general feedback and comments to be forwarded to the Council for their consideration at the December 7, 2010, meeting. He then gave a general commentary on the economic development portion of the General Plan update; including the Sphere of Influence, tourist and commercial areas, and the importance of making sure we remain a fiscally sound community now and for the next 25 years. General discussion followed on the Vista Santa Rosa area and the County's General Plan. Commissioner Quill stated he liked the simplification of the land use designations as it added flexibility to the general plan without having to prepare general plan amendments. He asked if it would be possible to allow localized, small commercial in residential zones such as what they have in San Diego, and possibly, include this in the narrative portion of the Residential Designations. Ms. Criste said the details of that could go in the Zoning, but could be established as a direction by General Plan Policy. General discussion followed regarding commercial areas, smaller scale commercial in residential areas, what areas are zoned commercial in the southern end of the City and how the zoning could be done. Commissioner Quill asked for the language to be written in the designation to allow small commercial uses in residential neighborhoods without the need for a general plan amendment. Staff responded they would look at policy language to represent that. Commissioner Barrows asked if the mixed use designation was possible in the general and commercial zones. She referred to the Tourist Commercial areas already on the map such as PGA West and the La Quinta Resort, which are surrounded by residential. She asked why the mixed use was not applicable in all commercial areas versus just the regular commercial. Ms. Criste explained that Tourist Commercial has traditionally been an economic driver in terms of the Transient Occupancy Tax (TOT), which can be better than sales tax revenue thus preserving the value of that land use. She commented that the Silverrock specific plan 224 -2- Planning Commission Minutes November 23, 2010 included a component that is resort commercial retail and it doesn't preclude the mix of resort and retail but includes residential with a resort component. Commissioner Barrows said she was looking for flexibility and was concerned as why that was excluded from mixed use. Planning Director Johnson gave a brief definition of the Tourist Commercial District and that there could be retail combined with a Tourist Commercial focus. He then gave some examples. General discussion then followed regarding Tourist Commercial, and TOT, as well as where and how TOT was derived. Commissioner Wilkinson asked about definitions of the zoning and land designations and how they related to the County's designations; which staff clarified. Commissioner Wilkinson commented on the combining of open spaces. He suggested golf courses and parks, be separate from natural open spaces. Ms. Criste verified that he wanted natural open space and water course possibly listed as native environment, with golf courses, parks, recreational facilities as a different designation. Discussion followed on certain zoning designations occurring at the master plan level. Commissioner Wilkinson asked if the Open Space designation gave the City any benefit from a Federal perspective. Commissioner Barrows mentioned a natural community conservation plan (sustainable community) could result in a credit through SB 375, because of the land set aside for Open Space. General discussion followed regarding the possibilities of the Open Space designations and an SB 375 credit. Ms. Criste noted both the hillside and water course areas, as currently designated, were both conservation and they are no -build zones. She -3- Planning Commission Minutes November 23, 2010 said the policy implementation on the SB 375 credit had not come out as yet. She then stated that the areas that were currently hillside, and water course, could be put under Open Space Conservation. Staff explained that even in the hillside and open space areas the zoning code still allowed building. He added it was difficult to do, but there was an allowance for development to occur and the Commission needed to understand that the City could not just say that nothing could occur. A brief discussion followed regarding a current hillside area that was conditioned to be dedicated. Commissioner Barrows asked about current percentage of buildout in the City. Ms. Criste responded that it was about 80% within City limits. Discussion followed on available land and designations within the City limits. Discussion then followed on mixed use in the Village Commercial zone. Ms. Criste then stated the mixed use, policy will be included in the general plan. Commissioner Quill commented on a live/work plan, possibly in the Cove. There was a short discussion and then staff responded that home occupation was currently allowed; especially in the Cove. Staff then explained what was allowed in home occupancy businesses. Chairman Alderson said in conclusion the Commission concurred with the direction that staff was going. He added the Commission would like staff to include their suggestions in the Council report. Commissioner Weber asked about the industrial component and expressed a need for more light industrial land uses since there are none currently within the City limits. General discussion followed regarding the need for light industrial land uses because of job creation potential and the possibility of light manufacturing and store front sales, in the same location. Also that the City should consider, where appropriate, locations for land uses such as research and development and value added production. Planning Commission Minutes November 23, 2010 Ms. Criste commented there were two aspects of this discussion: 1) the potential for redevelopment that should not be precluded, and 2) there is nothing that says existing office development that is currently occupied might not change to something more R & D (research and development) during the life of the general plan. Providing text that describes a broad range of uses is definitely something that can be put into the body of the document. Commissioner Quill asked that the zoning designation be expanded to allow it and then have a definition that allows it. He added there was a lot of available space which could become something else and the City needs to be able to be flexible. Planning Director Johnson said staff would forward the Commissioners' comments to the Council. He then thanked the Commissioners and said they were not ;precluded from making additional comments. If they had suggestions, they should call or e- mail staff with them. There being no further questions or discussion the Commission voted to pass their comments on to the City Council. Unanimously approved. VII. CORRESPONDENCE AND WRITTEN MATERIAL: Vill. COMMISSIONER ITEMS: A. Report of the City Council Meeting of November 16, 2010 presented by Chairman Alderson. Questions and comments followed on the subject of the roundabout or signal at the intersection of Sinaloa and Eisenhower. B. Chairman Alderson noted Commissioner Barrows was scheduled to report back on the December 7, 2010, Council meeting. C. Commissioner Barrows stated the Green Building Code was going into effect in January and asked if the Commission would be discussing the Code at a later meeting. Staff responded all of the appropriate Code Amendments were taken to Council, and adopted. They were not presented to the Commission as they were "mandates" and not "optional" items. 227 Planning Commission Minutes November 23, 2010 IX: DIRECTOR ITEMS: A. Comments on the upcoming American Planning Association Conference possibly coming to the Valley in 2012; possibly to Rancho Mirage. General discussion followed. X. ADJOURNMENT: There being no further business, it was moved by Commissioners Wilkinson/Quill to adjourn this regular meeting of the Planning Commission to the next regular meeting to be held on December 14, 2010. This regular meeting was adjourned at 8:52 p.m. on November 23, 2010. Respectfully submitted, Carolyn Walker, Executive Secretary City of La Quinta, California �� REPORTS & INFORMATIONAL ITEMS: / 9 COMMUNITY SERVICES COMMISSION MINUTES October 11, 2010 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 5:30 p.m. by Chairperson Fitzpatrick. Commissioner Engel led the Pledge of Allegiance. PRESENT: Commissioners Blakeley, Engel, Fitzpatrick, Lawrence, and Leidner STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett, Golf & Parks Manager; Angela Guereque, Senior Secretary PUBLIC COMMENT — None. CONFIRMATION OF AGENDA Motion - It was moved by Commissioners Leidner/Blakeley to confirm the agenda. Motion carried unanimously. PRESENTATIONS — NONE. APPROVAL OF MINUTES 1. Approval of September 13, 2010 Minutes Motion — It was moved by Commissioners Lawrence/Blakeley to approve the minutes as submitted. Motion carried unanimously. CONSENT CALENDAR - None. BUSINESS SESSION 1. Consideration of an Art in Public Places Strategic Plan Director Hylton presented the staff report. Commissioner Blakeley asked if developers get to choose their own artist and project. Director Hylton stated that if a developer comes to the City first, then the City can work with them to define the project. The developer can also bring their 229 Community Services Commission Minutes October 11. 2010 -2- own recommendation to the City which will then be brought to the Commission for recommendation to the City Council. Commissioner Leidner asked about art on loan. Director Hylton stated that the recommendation section of the plan includes using the Museum for art on loan. Commissioner Blakeley asked how new artists find out about the Artist Registry. Director Hylton stated that many artists contact the City and are then guided to the Arts Foundation. Commissioner Engel asked how artwork is handled when the project has already been completed before they approach the City. Director Hylton stated that the City prefers the artwork to be approved first so the Commission and City Council have the ability to make recommendations. Commissioner Lawrence suggested that each art project be looked at on a case by case basis. Commissioner Leidner asked when developer fees are collected. Director Hylton stated that a majority of the fees are paid up front; however there are some that ask for an art credit. Motion — It was moved by Commissioners Leidner/Lawrence to recommend the Art in Public Places Program Strategic Plan Update for 2010-2011. Motion carried unanimously. STUDY SESSION 1. Discussion of Joint Meeting Items for November 9, 2010 Director Hylton presented the staff report. Chairperson Fitzpatrick will discuss the Future Land Acquisition for Sports Fields and Capital Improvements to Sports Fields and Playgrounds. Commissioner Lawrence will discuss the Facility Space for Fitness and Wellness Programs and Support for the Whitewater Channel Trail Development. Commissioner Leidner will discuss the Off Leash Dog Parks at Pioneer Park and Seasons Park. Commissioners Blakeley and Engel will discuss the Support for Cultural and Historic Programs. 230 Community Services Commission Minutes 3 October 11, 2010 DEPARTMENT REPORTS 1. Department Report for September 2010 2. Playground Safety Inspection Policy Mr. Howlett presented the staff report. COMMISSIONER ITEMS 1. Report from Commissioners Regarding Meetings Attended. 2. Calendar of Monthly Events PUBLIC HEARING — None. OPEN DISCUSSION Commissioners Blakeley and Lawrence gave an update on the progress of the Artist Appreciation Program. ADJOURNMENT It was moved by Commissioners Blakeley/Engel to adjourn the Community Services Commission meeting at 6:42 p.m. Motion carried unanimously. NEXT MEETING INFORMATION: A Regular Meeting of the Community Services Commission to be held on November 8, 2010 commencing at 5:30 p.m. in the City of La Quinta Study Session Room, 78-495 Calle Tampico, La Quinta, CA 92253. S bmitted b Angela Guere ure 9 q Community Services Senior Secretary «. 231 REPORT/INFORMATIONAL ITEM: INVESTMENT ADVISORY BOARD MEETING October 13, 2010 I. CALL TO ORDER A regular meeting of the Investment Advisory Board was called to order at 4:00 p.m. by Chairman Park followed by the Pledge of Allegiance. PRESENT: Board Members Mortenson, Blum, Park, Spirtos and Rassi ABSENT: None STAFF PRESENT: John Falconer, Finance Director and Vianka Orrantia, Senior Secretary II. PUBLIC COMMENT - None III. CONFIRMATION OF AGENDA - Confirmed IV. CONSENT CALENDAR A. Approval of Minutes of Meeting on September 8, 2010 for the Investment Advisory Board MOTION - It was moved by Board Members Blum/Spirtos to approve the minutes of September 8, 2010. Motion carried unanimously. V. BUSINESS SESSION A. Transmittal of Treasury Report for August 2010 Mr. Falconer presented and reviewed the staff report for the month of August, advising the Board that the portfolio ended the month at $163 million with a decrease from the previous month by $17 million. The primary reason for the decrease in the portfolio was due to the following payments: pass through payments to other governments totaling $14 million, Sheriff Contract expenses totaling $1.3 million, the Col. Mitchell Paige field lighting totaling approximately $364,000, the Cove Fire Station totaling $245,000 and the Laguna de la Paz Sound wall at $171,000. 1. 232 In response to Board Member Blum, Mr. Falconer advised that as a result of the City widening Washington Street, the Laguna de la Paz Sound wall was originally approved by the County of Riverside as a county paid project. Further discussion ensued amongst the Board regarding the Laguna de la Paz sound wall, in addition to discussion of the Col. Paige field lighting. In response to Board Member Spirtos, Mr. Falconer clarified the $1,830 bank fees. Mr. Falconer advised that the only investment activity for the month of August was a roll over of one CD. Mr. Falconer further advised that the current yields are at .50% with a slight deincrease from the previous year's yields at .61 %. The City's rates will increase slightly due to maturing investments. Mr. Falconer stated that he feels that 2011 will remain consistent with 2010 and there is talk of price deflation of the market. In response to Board Member Blum, Mr. Falconer clarified Project Areas 1 & 2 of the Redevelopment Agency. In response to Board Member Blum, Mr. Falconer clarified Assembly Bill 939 (AB 939). In response to Board Member Blum, Mr. Falconer clarified the "Special Funds" revenue on page 8 of the report. In response to Board Member Spirtos, Mr. Falconer advised that upon the City Council's approval, the Board will be receiving a copy of the City's Comprehensive Annual Financial Report (CAFR), which will include a breakdown of the "Special Funds." In response to Board Member Mortenson, Mr. Falconer advised that due to the fact that the policy states that the maximum maturity can only be extended from three to five years, anything beyond is not permissible. MOTION — It was moved Board Members Rassi/Blum to review, receive, and file the Treasurers Report for August 2010. Motion carried unanimously. ° 233 2 VI CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report - September 2010 Mr. Falconer summarized page 2 of the Month End Cash Report. Mr. Falconer advised that at the request of Board Member Spirtos, the cash flow sheet on page 13 was amended to reflect the accruals from the previous month. Noted and Filed B. Pooled Money Investment Board Reports - July 2010 Noted and Filed C. Joint City Council/IAB Meeting Chairman Park advised the Board of the scheduled joint meeting with the City Council on November 9, 2010. In addition, Chairman Park advised of the upcoming ethics training available either through upcoming scheduled dates or via the internet. In response to Board Member Spirtos, Mr. Falconer advised that the agenda for the joint meeting with the City Council are the upcoming Investment Advisory Board work plan items, and if the Board has any other suggested items, those items can be brought forth for discussion at the meeting. Noted and Filed VII BOARD MEMBER ITEMS - None Vlll ADJOURNMENT It was moved by Board Members Blum/Spirtos to adjourn the Investment Advisory Board meeting at 4:40 p.m. Motion carried unanimously. Vianka Orrantia Senior Secretary LU4 3 DEPARTMENT REPORT: 3-A / Tn. NOFT TO: Honorable Mayor and Members of the City Council FROM: Veronica J. Montecino, CMC, City Clerk DATE: December 7, 2010 SUBJECT: January 4, 2011 City Council/Redevelopment Agency Meeting The first regular meeting in January 2011 for the City Council and Redevelopment Agency is scheduled to be held on January 4, 2011. Due to the Christmas and New Years Holidays, City Hall is closed a half day Thursday, December 23, and all day Friday, December 24, 2010, for the Christmas Eve/Day holiday; and a half day Thursday, December 30, and all day Friday, December 31, 2010, for the New Year's Eve/Day holiday. If it is the Council's desire to hold the first meeting in January 2011, it may be necessary to modify the schedule for processing staff reports in order to distribute the packets either on Wednesday, December 29 or on Thursday, December 30, 2010, by noon, dependent on the action taken on Business Session Item No. 5 on this agenda. If the Council wishes to cancel the meeting, direction should be given to the City Clerk to prepare and post a Notice of Cancellation for the January 4, 2011 City Council and Redevelopment Agency meetings. Staff would appreciate receiving direction from the City Council regarding the first City Council/Redevelopment Agency meeting of January 2011. 235