2010 12 13 CSC�4
OFT
MF'�
COMMUNITY SERVICES COMMISSION
AGENDA
CITY HALL STUDY SESSION ROOM
78-495 Calle Tampico
La Quinta, CA 92253
Regular Meeting
Monday December 13, 2010 - 5:30 P.M.
CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
PUBLIC COMMENT
At this time, members of the public may address the Commission on any matter
not listed on the agenda. Please complete a Request to Speak form and limit your
comments to three minutes.
CONFIRMATION OF AGENDA
PRESENTATIONS — None.
APPROVAL OF MINUTES
1. November 8, 2010 Minutes
CONSENT CALENDAR — None.
NOTE: Consent Calendar items are considered to be routine in nature and will be
approved by one motion.
BUSINESS SESSION
1. Consideration of a Recipient for the 2011 Senior Inspiration Award Program
STUDY SESSION — None.
Community Services Commission Agenda
DEPARTMENT REPORTS
1. Monthly Department Report for October 2010
2. Monthly Department Report for November 2010
3. Mustard Seed Update
4. Fitness Center Update
COMMISSIONER ITEMS
1. Report from Commissioners Regarding Meetings Attended
2. Calendar of Monthly Events
BLIC HEARING — None.
ADJOURNMENT
A Regular meeting of the Community Services Commission will be held on January
10, 2011, commencing at 5:30 p.m. at the La Quinta Study Session Room, 78-
495 Calle Tampico, La Quinta, CA 92253.
PUBLIC NOTICES
The La Quinta Study Session Room is handicapped accessible. If special equipment
is needed for the hearing impaired, please call the Community Services Department
at 777-7156, twenty-four (24) hours in advance of the meeting and
accommodations will be made.
Any writings or documents provided to a majority of the Community Services
Commission regarding any item on this agenda will be made available for public
inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico,
La Quinta, CA 92253, during normal business hours.
Community Services Commission Agenda 2
APPROVAL OF MINUTES: 1
COMMUNITY SERVICES COMMISSION
MINUTES
November 8, 2010
CALL TO ORDER
A regular meeting of the Community. Services Commission was called to order at
5:32 p.m. by Chairperson Fitzpatrick.
Commissioner Blakeley led the Pledge of Allegiance.
PRESENT: Commissioners Blakeley, Engel, Fitzpatrick, Lawrence, and Leidner
STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett, Golf
& Parks Manager; Angela Guereque, Senior Secretary
PUBLIC COMMENT:
1 . Kay Wolff spoke regarding the concern about potential mustard seed plant.
Chairperson Fitzpatrick suggested this item be added to a future agenda.
CONFIRMATION OF AGENDA
Motion - It was moved by Commissioners Leidner/Blakeley to confirm the agenda.
Motion carried unanimously.
PRESENTATIONS:
1. Presentation by the Family YMCA of the Desert
Rob Ballew, Executive Director, introduced Alisa Rutherford, Program Coordinator
for Vista Dunes; Melissa Zacaria, Program Coordinator for Wolff Waters; and Kelly
Emmer, Aquatics Manager.
Ms. Rutherford stated that the Vista Dunes after school program is funded by Hope
Through Housing. The program includes approximately 50 children from
Kindergarten through High School. Activities included in the after school program
include: YBeFit, Homework Help, Snack Program, Math Program, and a community
event monthly. The YMCA partners with the Big Brother Big Sister Program at this
site.
Ms. Zacaria stated that the Wolff Waters after school program is funded by the
Coachella Valley Housing Coalition. The program includes approximately 95
children from Kindergarten through High School. Activities included in the after
K?
Community Services Commission Minutes November 8, 2010
2
school program include: YBeFit, Homework Help, Snack Program, and a
community event monthly. The YMCA also partners with the Big Brother Big Sister
Program at this site.
Ms. Emmer stated that the aquatics program at Fritz Burns Park during the 2010
Summer had 515 swim lesson participants; 14 pool rentals; and no accidents or
incidents. This program received a grant from the City which paid for swim
lessons that were provided to 26 children from the Wolff Waters site and 18
children from the Vista Dunes site. Additional swim lessons were provided free of
charge at Fritz Burns Pool.
APPROVAL OF MINUTES
1. Approval of October 11, 2010 Minutes
Motion — It was moved by Commissioners Blakeley/Lawrence to approve the
minutes as submitted. Motion carried unanimously.
CONSENT CALENDAR - None.
BUSINESS SESSION
1. Consideration of the Memorial Tree Program Update
Golf & Parks Manager Howlett presented the staff report.
Commissioner Leidner asked how many Memorial Trees we currently have. Mr.
Howlett stated that the City currently has two since he has been here.
Commissioner Leidner asked how this program was promoted. Director Hylton
stated that this program is available by donor's request.
Commissioner Lawrence suggested the requirements be more stringent. Director
Hylton stated that if the requirements were more stringent then it might seem more
like a recognition than a memorial.
Commissioner Leidner expressed concern about the need for a stricter approval
process. He also asked if there were long term maintenance issues. Mr. Howlett
stated that there have not been any problems with the trees or plaques.
Motion — It was moved by Commissioners Blakeley/Engel to recommend the
Memorial Tree Program Update for City Council Approval. Motion carried with
Commissioner Leidner abstaining.
M
Community Services Commission Minutes Noven)ber 8, 2010
-3-
2. Consideration of Participation in Holiday Tree Lighting Ceremony and
Breakfast with Santa
Director Hylton presented the staff report.
Motion — It was moved by Commissioners Leidner/Lawrence to appoint
Commissioners Blakeley/Leidner to assist with the Tree Lighting Ceremony and
Commissioners Blakeley/Fitzpatrick to assist with Breakfast with Santa. Motion
carried unanimously.
3. Consideration of the Fred Wolff Bear Creek Nature Preserve Master Plan
Update
Director Hylton presented the staff report.
Ms. Barrows, Stewards of the Cove, spoke regarding the update and that many of
the recommendations are already in process.
Motion — It was moved by Commissioners Leidner/Lawrence to approve the Fred
Wolff Bear Creek Nature Preserve Master Plan Update. Motion carried
unanimously.
STUDY SESSION — None.
DEPARTMENT REPORTS
1. Department Report for October 2010
Due to the preparation time of the Department Report, the October 2010
Department Report will be included in the December 13, 2010 Commission packet.
COMMISSIONER ITEMS
1. Report from Commissioners Regarding Meetings Attended.
2. Calendar of Monthly Events
PUBLIC HEARING — None.
OPEN DISCUSSION
ADJOURNMENT
It was moved by Commissioners Lawrence/Leidner to adjourn the Community
Services Commission meeting at 6:41 p.m. Motion carried unanimously.
5
Community Services Commission Minutes
4-
Novenwer 8, 2010
NEXT MEETING INFORMATION:
A Regular Meeting of the Community Services Commission to be held on December
13, 2010 commencing at 5:30 p.m. in the City of La Quinta Study Session Room,
78-495 Calle Tampico, La Quinta, CA 92253.
Submitted by:
t
Ange a G e
Community Services Senior Secretary
0
way/ 4ZwQuixrw
COMMISSION MEETING DATE: December 13, 2010
ITEM TITLE: Consideration of a Recipient for the 2011
Senior Inspiration Award Program
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: _I_
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Recommend a recipient for the 2011 Senior Inspiration Award Program.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The Senior Inspiration Award provides an opportunity to recognize and honor
outstanding seniors throughout the Coachella Valley.
The Community Services Commission is being asked to select one outstanding senior
recipient who meets the following criteria: the honoree should be at least 70 years old;
reside in the City of La Quinta; demonstrate involvement in community affairs for a
lengthy period of time; and personify a healthy and active attitude and lifestyle.
Staff sent out a letter (Attachment 1) to the following organizations: La Quinta
Chamber of Commerce, La Quinta Historical Society, La Quinta Rotary Club, Friends of
the La Quinta Library, La Quinta Arts Foundation, Friends of the La Quinta Senior
Center, and Soroptimist International of La Quinta requesting nominees for the 2011
Senior Inspiration Award Program.
Two nominations were received:
Gary Nelson from the La Quinta Arts Foundation; and
Barbara Irwin from the Soroptomist International La Quinta.
The nominees have met the criteria for the award and brief synopses are provided as
Attachments 2 and 3. The Senior Inspiration Awards Luncheon will be held on Friday,
April 8, 2011 at the Palm Springs Riviera Resort and Spa.
7
ALTERNATIVES:
The alternatives available to the Commission are:
1. Recommend a recipient for the 2011 Senior Inspiration Award Program; or
2. Provide staff with alternative direction.
Respectfully submitted,
V
Edie Hylton
Community Services Director
Attachments: 1. Letter requesting nominations
2. Bio information for Gary Nelson
3. Bio information for Barbara Irwin
3
ATTACHMENT 1
November 10, 2010
Dear:
Since 1992, the County of Riverside and the nine incorporated cities of the
Coachella Valley have sponsored the annual Senior Inspiration Awards. Each city
selects one recipient (a single man or woman) as their outstanding senior recipient
for this event. This year the event will be held on Friday, April 8, 2011 at the Palm
Springs Riviera Resort & Spa.
Please submit one or more names, along with a brief summary (maximum 150
words) on why you chose that person. The following is the criteria:
• The honoree should be at least 70 years old or older;
• Reside in La Quinta;
• Be actively involved in community affairs for a lengthy period of time;
• Deserves to receive recognition and/or may not otherwise receive recognition
for their service to the community;
• Personify a healthy, active and contributing attitude and lifestyle.
Nomination forms are enclosed for your selections. Please complete one or more
and return to Christina Calderon at the La Quinta Senior Center, 78-450 Avenida La
Fonda, La Quinta, CA 92253 no later than December 3, 2010.
Thank you for your assistance. It is most appreciated.
Sincerely,
DON ADOLPH, Mayor
City of La Quinta
Enclosure
cc: City Council
Edie Hylton, Community Services Director
Christina Calderon, Recreation Supervisor
W
2011 Senior InspirationAwards ATTACHMENT 2
NOMINATION FORM
Please do not embarrass your ONE nominee by not meeting the award criteria
Must be at least 70 years old; reside in your city; actively involved in community affairs for a lengthy period of time;
Deserves to receive recognition and/or may not otherwise receive recognition for their service to the community;
Personify a healthy, active, and contributing attitude and lifestyle
Nominating City: La Quinta Arts Foundation
4?Scipient's Tirst andLast Name:
Gary Nelson
gDOB: 71131/1938 Age: 72
No later than April 23, 1940
gtaiangAddress: 47935 Via Trieste La Quinta, Ca 92253
7ef. (760) 777-1977
E-maiG Y, atomka@aolcom
Weci!ient's B .
Born in Mankato, MN, the 10" of 10 children, Gary moved to California in 1960. He retired
after 25 years of service with the Xerox Corporation as a National Account Software
Manager. Gary and his wife moved to La Quinta in 2003 and became actively involved in
the community. Gary has been a regular volunteer for the La Quinta Arts Foundation, a
volunteer chairperson for the BNP Tennis Tournament and a Precinct Captain and a Range
Inspector for voting precincts in La Quinta and Palm Desert for the past 7 years. Gary has
volunteered for the Bob Hope Classic for 6 years and been a member of the Eisenhower
Support Group for those with Ostomys for the past 4 years. He is an active member of
World Gym, takes Tai Chi classes and is a regular at the Joslyn Center's Pinochle Group.
Gary is 72 years young, he is active and is an inspiration to every retiree he meets.
'lease return this information to Christina CafCeron 6y fDecem6er 3, 2010
Email preferred ccafleron@!a-quinta. org or far, to: (760) 5 64 -5004 or mad
to: La Quinta Senior Center 0. Box 1504 La Quinta, CA 92247.
10
2011 Senior Inspiration ftards ATTACHMENT 3
NOMINATION FORM
Please do not embarrass your ONE nominee by not meeting the award criteria
Must be at least 70 years old; reside in your city; actively involved in community affairs for a lengthy period of time;
Deserves to receive recognition and/or may not otherwise receive recognition for their service to the community;
Personify a healthy, active, and contributing attitude and lifestyle
Nominating City: La Quinta I Soroptomist International La Quinta - CV
W§cipient's First and Gast Name:
(DOB: 511411938
Barbara Irwin
Age: 72
No later than April 23, 1940
5WaiCngAddress. 60-440 Juniper Lane La Quinta, Ca 92253
7eG (760) 771-1717
rE-mai[ 6ar6iei@dc.rrcom
12ecipient s Bio
• Barbara Irwin DOB 05-14-1938 and her supportive husband Joe have 3
children, 3 grandchildren, and raised 7 other teenagers during troubled times
in their lives.
• Barbara moved to La Quinta in 1991 form Calabasas, California.
• Volunteered at every stage of her life; when raising her children, school,
sports and church kept her busy - volunteering in all that the family
participated in.
• Since pretending to retire she has:
o Been active in La Quinta Historical Society & the La Quinta Museum
for more than 12 years, serving as President of the Historical Society
from 1997 to 2003.
o Teaches computer classes at Trilogy to seniors since 2003.
o Facilitates & provides local historical flare during arranged tours at
the La Quinta Resort to residents, city officials and potential
developers.
o Provides education to middle & high school students during bus tours
of the East Valley - "Miss Barbara knows everything." Often
receives research calls from media sources as it relates to La Quinta
history or urban legends.
o Serves as "pulse of the community" to La Quinta Council Members &
City Officials through participation in monthly "round table"
luncheons.
o Has an active role in City's Emergency Preparedness Committee and
serves as block captain at Trilogy.
o When sitting still she enjoys knitting dish cloths and donates them to
various local causes for fundraising.
o Faith keeps her sane & strong.
o Serves as Euristic Minister at St. Francis Church, active in Live in the
Spirit & Magnificent.
o Visits homebound seniors and offers support; compassionately caring
for the elderly in assisted living facilities for many years.
Tfease return this information to Christina Carderon 6y December 3, 2010
rEmadpreferred ccalcderon@Ca-guinta.orp orfax,to: (760)564-5004 or mad
to: La Quinta Senior Center P.O. Bwc 1504 La Quinta, CA 92247.
11
DEPARTMENT REPORT: 1
0, Qum&
cFM OF'rKE�
TO: Community Services Commission
FROM: Edie Hylton; Community Services Director
DATE: December 13, 2010
SUBJECT: Community Services Department Report for October 2010
Upcoming events of the Community Services Department for December 2010:
Dance *Dance Workshop
Hawaiian Culture & Hula 9-17 yrs, La Quinta High School
Hawaiian Culture & Hula 18 & up, La Quinta High School
Exercise & Fitness *Morning Workout
*Mat Pilates
Yoga AM, Library
Yoga PM, Museum
Jazzercise, Senior Center
Zumba, Senior Center
Tai Chi Qi Gong, Fitness Center
Walking Equals Long Life (W.E.L.L.), La Quinta Park
Free Programs *Quilters
*Life Experience
*Woodcarvers
Free Lecture Series Fibromyalgia, Senior Center
Sports USMA Mixed Martial Arts, B&G Club
Tennis Lessons for Children & Adults
Holiday Disc Golf Tournament, Civic Center Campus
Special Events *Holiday Luncheon
*Evening Dance
Christmas Tree Lighting, Old Town La Quinta
Breakfast with Santa, Senior Center
*Senior Center class or activity
12
Community Services Department
Attendance Report for the Month of October 2010
Summary Sheet
Program 2010 2009 Variance Sessions Per Month
2010 2009
Leisure Classes
167
175
-8
81
136
Special Events
1015
400
615
5
1
Sports
336
227
109
19
22
Fitness Center
645
866
-221
26
27
Senior Center
1680
1437
243
129
113
Total
3,843
3,105
738
260
299
Senior Services
Senior Center
386
376
10
14
29
Total
386
376
10
14
29
Sports User Groups
La Quinta Park Use
AYSO
1500
1500
0
23
24
Desert Boot Cam
50
50
0
10
8
LQ Rugby Club
25
0
25
12
0
Col. Paige School
AYSO
300
270
30
7
5
CV Revolution
25
0
25
8
0
Sports Complex
PDLQ Football
150
220
-70
6
7
LQ Sports & Youth
60
160
-100
16
25
Facility/Park Rentals
Senior Center
Private Part
0
0
0
0
0
Churches-2
750
600
150
10
8
Museum
MeetingRoom
60
120
60
1
2
Mtg. Room/ Courtyard
CSUSB Osher
60
15
0
0
60
15
1
2
0
0
Library
Classroom
360
540
-180
6
9
Civic Center Campus
Private Part
50
0
50
1
0
Park Rentals
La Quinta Park
Fritz Burns Park
Total
200
100
3,705
100
0
3,560
100
100
145
4
2
109
2
0
90
Total Pro rams
7,934
7,041
893
383
418
rv.uw ...........
Senior Center
269
465
-196
Total Volunteer Hours
2691
465
.196
13
Community Services Program Report for October 2010
2010 Anna 2010 2009
Participants
Participants
Variance
Meetings
Meetings
Leisure Classes
Fighting For Fitness
150
15
8
0
Ballet/ Jazz
3
4
-1
3
1
Ballet/ Tap
10
5
5
5
8
Hawaiian Hula
9
0
9
4
0
Computers - Beg.
7
6
1
2
3
Inter. Computers
10
0
10
1
0
Dance, Play,& Pretend
121
3
9
4
5
Tai Chi Qi Gong
5
6
-1
8
9
Zumba
16
21
-5
8
9
Relaxing Movements
5
13
-8
4
7
Yoga - Morning
Yoga - Evening
11
7
0
0
11
7
4
4
0
0
Microsoft Word
4
4
0
1
3
Guitar - Be .
16
20
-4
3
5
Guitar - 2nd Level
5
0
5
2
0
Italian For Everyone
5 Ke s to Anti -A ing
7
6
10
0
-3
6
3
1
3
0
Jazzercise
12
12
0
8
13
Body Sculpting
7
8
-1181
10
Totals
1671
112
551
811
76
2010 9nno 2010 2009
Participants
Variance
Meetings
Meetings
Special Events
Moonlight Movies in Old Town
Portal of Poppies Dedication
Fire Station #32 Dedication
A400
0
0
0
150
65
200
1
1
1
0
0
0
Halloween Pet Parade
0
200
1
0
Halloween Camival
400
0
1
1
Totals
ioisT
4001
6151
51
1
2010 Inno 2010 2009
Participants
Participants
Variance
Meetings
Meetings
Sports & Fitness
Open Gym Basketball
173
125
48
12
13
Open Gym Volleyball
58
67
-9
4
5
Fitness Center
645
866
-221
26
27
Zumba Master Class
81
0
81
1
0
W.E.L.L. Walkin Club
9
0
9
1
0
Nature Walk
1511
01
15
1
0
Totals
9a1
1058
-77
45
45
[Community Services Totals 2,1631 57 1 593 1311 122
14
Monthly Revenue Report for October 2010
AA_..6L 1- o...,... — _ G.nilihl Qnnt=IC 2010 2009 Variance
nwnun
Libra
$
$
550.00
$
150.00
Museum
$
420.00
$
450.00
$
30.00
Senior Center
$
2,705.00
$
2,912.50
$
207.50
Parks
$
635.00
$
60.00
$
575.00
Sports Fields
$
3,232.00
$
402.50
$
2,829.50
MonthlyFacilityRevenue
$
6,992.00
$
3,975.00
$
3,017.00
AA....161.. Dnvnn uc
Senior Center V
$
4,251.00
$
6,189.50
$
1,938.50
CommunityServices
$
5,271.00
$
3,406.00
$
1,865.00
La Quinta Resident Cards
$
4,900.00
$
2,205.00
$
2,695.00
Fitness Cards
$
375.00
$
465.00
$
90.00
Total Revenue
$
14,797.00
$
12,265.50
$
2,531.50
Facility Revenuev
$
18,292.00
$
15,131.50
$
3,160.50
Senior Center'
$
12,896.50
$
28,860.50
$
15,964.00
Community Services
$
20,411.00
$
20,655.00
$
244.00
La Quinta Resident Cards
$
14,490.00
$
6,900.00
$
7,590.00
Fitness Cards
$
1,950.00
$
2,335.00
$
385.00
Total Revenue to Date
$
68,039.50
$
73,882.00
$
5,842.50
' The City received a $10,000 donation from David Orme's Trust which was used to
update the La Quinta Senior Center computer lab.
15
Senior Center Attendance
Senior Center Program Report for October 2010
Participation
Participation
Variance
Meetings
Meetings
2010
2009
2010
.2009
Senior Activities
ACBL Bride
225
226
-1
4
4
Bridge, Social/Party"
329
456
-1271
15
17
Afternoon Dance
16
33
-17
1
1
Health Fairs (weitness Connection & Annual)
376
180
1961
2
2
Monthly Birthday Party
48
43
5
1
1
Monthly Luncheon (Halloween)
90
98
-8
1
1
Movie Time
49
68
-19
4
5
Tennis
202
40
162
8
3
Wii Bowling
19
0
19
4
0
Senior Activity Total
1354
1144
210
40
34
Senior Leisure Classes
Arts & Crafts
3
9
-6
1
1
Computers
241
12
12
9
8
Ceramics
71
0
7
4
0
Doq Training
9
6
3
4
3
Exercise
38
33
5
13
13
Golden Tones
37
42
-5
3
3
Hooked on Loops
4
5
-1
4
4
Mat Pilates
15
9
6
13
12
Mature Driver
11
9
2
1
1
Quilters
30
14
16
4
5
Sketch/Draw
131
0
13
4
0
Swing/Latin Fusion
6
8
-2
1
4
Tai Chi for Health
2
0
2
3
0
Tap
Ukulele Players
8
67
0
16
8
51
4
9
0
7
Watercolor
11
12
-1
4
4
Woodcarvers
31
34
-3
5
5
Yoga for Health
10
0
10
3
0
Senior Leisure Classes Total
326
209
117
89
70
TOTAL SENIOR PROGRAMS
1680
1353
327
129
104
Senior Services
Cool Center
44
15
29
13
7
Skin Cancer Screening
14
0
14
1
0
FIND
236
199
37
5
5
HICAP
19
49
-30
5
7
Legal Consultation
LIHEAP Weatherization
5
2
6
0
-1
2
1
1
1
0
FREE Seminars/Presentations/Screenings (4)*
Volunteers
26
40
18
56
8
-16
2
n/a
6
n/a
TOTAL SENIOR SERVICES
386
343
0
14
19
SENIOR CENTER TOTAL
zoss
lsss
327
143
123
*Included: Look Who's In The Lobby. Maxium Health Care & Esser Air Conditioning; Who Dunnit Book Club,
Scrapbooking and Life Experiences.
**1 day short due to Afternoon Dance
W
Parks Activities Updates
For October 2010
All of the parks were over -seeded. Pioneer Park is currently closed and
under construction for a new parking lot, dog park expansion, park lighting,
and additional shade structures in the dog park and over the playground.
Pioneer Park will be over -seeded prior to the Park reopening this winter. Fritz
Burns Dog Park will be over -seeded after Pioneer Park reopens. Currently, all
dog park users are being asked to use the Fritz Burns Park until the
completion of Pioneer and Seasons dog parks.
33 sports field lights were replaced at the Sports Complex. There are over
200 lights for the fields and each year approximately 30 are replaced. Due
to the height of the poles, a lighting company with a boom truck is hired to
perform the replacement.
A temporary restroom has been installed at the Sports Complex to service
the youth sports associations during the renovations to the Sports Complex
Core Area. These renovations are scheduled to be completed in December
2010. The fields and field lighting will continue remain open to the youth
sports organization during the renovations.
New tennis nets have been installed at Fritz Burns Park. The old nets
(installed in 2008) were kept as spares to insure all of the courts will remain
open through the fall, winter, and spring seasons. Since the fire station
construction is mostly complete, all of the tennis lighting has been returned
to full operation. The lights for the tennis courts now have their own
dedicated source so the lighting will no longer be affected by the electrical
systems at the fire station or the maintenance yard.
The interactive water feature at La Quinta Park has been shut -down until
next spring. Each year, the water feature is closed at the end of October
because of the cooler weather. Staff will be working through the winter
season to make improvements to the water feature before it opens again in
the spring of 2011.
17
DEPARTMENT REPORT: 2
O� , ; C
L: s
YYY. S�i <V0
F,y OF''0 _
TO: Community Services Commission
FROM: Edie Hylton, Community Services Director y/
DATE: December 13, 2010
SUBJECT: Community Services Department Report for November 2010
Upcoming events of the Community Services Department for January 201 1:
Computers *Beginning Computer
*Use a Digital Camera
*Conquering MS Excel
Beginning Computers, Senior Center
Conquering MS Excel, Senior Center
Dance *Dance Workshop
*Line Dancing
*Tap Troubles Away
*Swing/Latin Fusion
Dance, Play, & Pretend, La Quinta High School
Beginning Ballet 5-10 yrs, La Quinta High School
Beginning Belly Dance, La Quinta High School
Ballet/Tap 4-6 & 7-10 yrs, La Quinta High School
Ballet/Jazz 4-6 & 7-10 yrs, La Quinta High School
Hawaiian Culture & Hula 4-8, 9-17, 18 & up, La Quinta High School
Excursions Griffith Observatory
Exercise & Fitness *Morning Workout
*Mat Pilates
*Core Stability Ball
*Yoga for Health
Relaxing Movement, Library
Fighting 4 Fitness Beginning & Advanced, Senior Center
The Core Workout w/Exercise Balls
Yoga AM, Library
Yoga PM, Museum
Jazzercise, Senior Center
Zumba, Senior Center
Tai Chi Qi Gong, Fitness Center
Walking Equals Long Life (W.E.L.L.)
Free Programs *Quilters
*Life Experience
*Woodcarvers
Leisure Enrichment Italian for Everyone, Senior Center
Music Beginning Guitar, Senior Center
Rock N' Blues Guitar, Senior Center
Sports USMA Mixed Martial Arts, B&G Club
Tennis Lessons for Children & Adults
Special Events *Chili Cook-Off/Salsa Challenge Luncheon
*Evening Dance
Pillars of the Community, Civic Center
Special Interest *Mature Driver
*Watercolor
*Sketching and Drawing
*Hooked on Loops
*Senior Center class or activity
19
Community Services Department
Attendance Report for the Month of November 2010
Summary Sheet
Program 2010 2009 Variance Sessions Per Month
2010 2009
Leisure Classes
140
122
18
82
111
Special Events
200
480
-280
2
2
Sports
241
250
-9
18
19
Fitness Center
649
652
-3
25
25
Senior Center "
1271
1573
-302
113
125
Total
2,501
3,077
-576
240
282
Senior Services
Senior Center
211
305
94
8
19
Total
211
305
-94
8
19
Sports User Groups
La Quinta Park Use
AYSO
1500
1500
0
20
16
Desert Boot Camp
50
50
0
9
8
LQ Rugby Club
25
0
25
12
0
Col. Paige School
AYSO
300
270
30
6
3
CV Revolution
25
0
25
9
0
Sports Complex
PDLQ Football
150
220
-70
14
11
LQ Sports & Youth
60
160
-1001
11
22
Facility/Park Rentals
Senior Center
Private Part
250
300
-50
2
2
Churches-2
600
750
-150
8
10
Museum
Meeting Room
0
120
-120
0
2
CSUSB Osher
30
60
-30
5
8
Library
Classroom
660
540
120
11
9
Civic Center Campus
Private Part
100
200
-100
2
3
LQAF Blues & Brews
1025
2000
975
1
1
Park Rentals
La Quinta Park
200
50
150
4
1
Fritz Burns Park
100
50
50
2
1
Total
5,075
6,270
-1,195
116
97
Total Pro rams
7,787
9,652
-1.8651
364
398
Vn6,nfnnr Wniim
Senior Center
249
209
40
Total Volunteer Hours
1 2491
209
40
Fewer Veterans' Day honorees compared to 2009 event; inclement weather day of
Trails' Day event resulted in lower attendance this year.
"Fewer classes offered and a reduction in Bridge attendance resulted in lower
program participation this year.
PI81
Community Services Program Report for November 2010
2010 2009 2010 2009
Participants
Participants
Variance
Meetings
Meetings
Leisure Classes
Relaxing Movements
5
4
1
7
7
Hawaiian Hula
3
0
3
5
0
Microsoft Word
4
8
4
5
4
Inter. Computers
10
6
4
4
5
Guitar - Beg.
11
8
3
3
6
Guitar - 2nd Level
5
0
5
3
0
Italian For Everyone
7
5
2
3
4
Dance, Play, & Pretend
7
3
4
2
3
Acrylic Painting
4
0
4
4
0
Tai Chi Qi Gong
11
8
3
9
18
Zumba
15
18
3
6
7
Yoga - Morning
11
0
11
4
0
Yoga - Evening
12
0
12
2
0
BalleU Tap
9
3
6
4
4
Elements - Beg.
6
11
5
5
5
Neuropathy Pain
4
0
4
1
0
Jazzercise
Laz
12
13
1
9
11
Scul ling
4
8
-4
6
7
Totals
140
95
45
82
81
2010 2009 2010 2009
Participants
Participants I
Variance
I meetings
Meetings
Special Events
Veteran's Day Tribute
150
230
-80
1
1
Trails Day/ Stargazing
50
250
-200
1
1
Totals
200
480
-280
2
2
2010 9nno 2010 2009
Participants
Participants
Variance
Meetings
Meetings
Sports & Fitness
Open Gym Basketball
Open Gym Volleyball
Fitness Center
173
58
649
149
41
652
24
17
-3
14
3
25
13
3
25
W.E.L.L. WalkingClub
10
0
10
1
0
Nature Walk `
0
0
0
0
0
Totals
890
842
48
43
41
Communit Services Totals 1,230 1,417 -187 127 124
Nature Walk integrated into Trails Day this month. (see Trails Day attendance)
21
Monthly Revenue Report for November 2010
Mnnthly Revenue - Facility Rentals 2010 2009 Variance
----------
Libra
$
$
-
$
Museum
$
$
75.00
$
75.00
Senior Center
$
3,647.50
$
4,772.50
$
1,125.00
Parks
$
770.00
$
600.00
$
170.00
Sports Fields
$
1,191.00
$
460.00
$
731.00
Monthly Facility Revenue
$
5,608.50
$
5,907.50
$
299.00
Mnnthly Revenue
Senior Center
$
4,112.00
$
7,571.50
$
3,459.50
Community Services
$
2,594.00
$
2,350.00
$
244.00
La Quinta Resident Cards
$
13,510.00
$
5,385.00
$
8,125.00
Fitness Cards
$
640.00
$
295.00
$
345.00
Total Revenue
$
20,856.00
$
15,601.50
$
5,254.50
Revenue Year to Date
Facility Revenue
$
23,900.50
$
21,039.00
$
2,861.50
Senior Center.
$
17,008.50
$
36,432.00
$
19,423.50
Community Services
$
23,005.00
$
23,005.00
$
-
La Quinta Resident Cards
$
28,000.00
$
12,285.00
$
15,715.00
Fitness Cards
$
2,590.00
$
2,630.00
$
40.00
Total Revenue to Date
$
94,504.00
$
95,391.00
$
887.00
The City received a $10,000 donation from David Orme's Trust which was used to
update the La Quinta Senior Center computer lab.
22
Senior Center Attendance
Senior Center Program Report for November 2010
Participation IParticipation
Variance
Meetings
Meetin s
2010
2009
2010
2009
Senior Activities
ACBL 2 99ers`
117
196
-79
4
3
Bridge, Social/Pa
407
484
-77
17
18
Dinner & Dance
42
57
-15
1
1
Monthly Birthday Part
38
35
3
1
1
MonthlyLuncheon (Thanksgiving)
138
129
9
1
1
Movie Time
30
28
2
2
3
Putting Action
17
7
10
4
2
Tennis
139
96
43
8
8
Wii Bowling
7
0
7
2
0
Senior Activity Total
935
1032
-97
40
37
Senior Leisure Classes
Computers
9
7
2
3
3
Ceramics
7
0
7
2
0
Creative Photography
6
0
6
3
0
Exercise
44
39
5
12
11
Golden Tones
72
57
15
5
3
Hooked on Loops
6
5
1
4
4
Line Dancing
8
0
8
1
0
Mat Pilates
20
43
-23
12
11
Quilters
15
31
-16
2
5
Swing/Latin Fusion
14
11
3
5
4
Tap
22
16
6
5
4
Ukulele Beginners
4
8
-4
4
4
Ukulele Players
63
96
-33
6
8
Watercolor
24
20
4
3
3
Woodcarvers
9
24
-15
2
3
Yoga for Health
13
7
6
4
4
Senior Leisure Classes Total
336
364
-28
73
67
TOTAL SENIOR PROGRAMS
1271=5JI
104
Senior Services
FIND
1263
5Le
al Consultation
71
1FREE
Seminars/Presentations/Screenings (4)"
324
4Volunteers
46a
n/aTOTAL
SENIOR SERVICES
2118
10ER
TOTAL
14821
114
Included: Huh? Help U Hear; Vision Loss Prevention; Memory Assessment
Pros & Cons of Reverse Mortgage
23
Parks Activities Updates
For November 2010
The Veterans, Sports, and Artist acknowledgement areas in the Civic Center
Campus received their annual maintenance. The maintenance service included the
removal of hard water deposits, waxing the bronze, and repainting the concrete
bases. Each year this service is scheduled prior to -the City's annual Veterans Day
Tribute when the bronze panels are removed to engrave the new inductees.
The Sun and Moon Beam art piece at the Civic Center Campus was refurbished.
This work was also performed as part of the regular scheduled maintenance for all
of the City's Art in Public Places.
Staff recently updated the department policy for playground inspections by having
the policy formalized with approval from JPIA. The policy will continue to meet all
ASTM national and state standards. Each month all of the playgrounds receive a
formal inspection with the exception of La Quinta Park and Fritz Burns Park.
Because of the heavy use at those facilities, both La Quinta Park and Fritz Burns
Park are formally inspected twice each month. Each park is inspected informally on
a daily basis for damage, vandalism, or graffiti. All reported items are corrected
immediately or secured for safety until the item can be corrected.
A service representative visited to check the ozone treatment system for the Civic
Center Campus Lake. The ozone system is designed to maintain the lakes clarity
without the use of chemicals. For two weeks, chemical treatments were needed
because the desired level of clarity was not met. The service representative verified
the system is working at peak efficiency and sometimes a "shock" treatment
(chemical) is necessary as it is in swimming pool treatments.
The Nature Preserve fence located at Calle Chillon and Avenida Montezuma was
repaired. The 16 foot section of fence was vandalized and the replacement
material had to be ordered from out-of-state. The 4,800 linear foot fence is made
from recycled material and was purchased through grant funding. A police report
was filed immediately after the vandalism was reported.
Both the new Seasons Dog Park and Pioneer Dog Park were over -seeded. Because
of the construction activities at these sites, the winter over -seeding (normally done
in October) was delayed until the projects were close to completion. The over -
seeding takes about three weeks and both sites are scheduled to open at the end
of December.
24
DEPARTMENT REPORT: 3
a uint�, cyG
Qum&
FN OF T °
TO: Community Services Commission
FROM: Steve Howlett, Golf & Parks Manager
VIA: Edie Hylton, Community Services Director
DATE: December 13, 2010
RE: Saharan Mustard
During the November 8, 2010 Community Services Commission Meeting, La Quinta
resident Kay Wolff introduced the subject of Saharan Mustard and its' impacts to the
Coachella Valley. Staff was asked to research the Mustard plant and report to the
Community Services Commission about the impacts of the weed and possible
measures for La Quinta residents to reduce its' impacts on our environment.
Saharan Mustard (Brassica tournefortfi) first appeared in the Coachella Valley in the
1920's. It became a management concern by the 1980's. In August 2005, Caltrans
and the Federal Highway Administration sponsored a multi -state meeting in Barstow,
California to discuss the Saharan Mustard invasion and plan control strategies.
Caltrans and the Federal Highway Administration are leading the control efforts
because roadsides are the primary pathway of spread of the Saharan Mustard. From
the roadsides, the mustard plant can spread up to 1 mile into the open desert within
seven years.
The potential impacts of Saharan Mustard include competing with and reducing native
plant productivity, affecting wildlife by altering the availability of forage plants and
creating fuel for the spread of wildfires.
Control methods must focus on the seed bank. Since birds and wind are the primary
dispersal vectors, the seed banks must be controlled before birds can ingest them or
the wind can disperse them by breaking the plant off at the base and tumble across
the landscape. Tumble weeds disperse their seeds in the same manner.
F�7
Potential control measures include:
Pre -emergent Control — Not recommended because it will also affect native
wildflowers.
Post -Emergent Control — Selective and non -selective herbicide may be used in
dense growth areas. However, if the flowers and seeds have developed,
physical removal will be necessary to prevent further dispersal of the seeds.
Physical Removal — This is the most cost effective control measure. When the
plant is picked early in its development (before the growth of the vertical stems)
the removed plant can be left on the ground. Once the plant has matured and
vertical stems have developed flowers and/or seeds, the removed plant will need
to be disposed of so there will be no further spreading of the seeds.
Staff recommends physically removing the weed during its' early stages. At that time,
the weed will look similar to dandelion or thistle. Removing all three of these weeds
will be beneficial. As the mustard plant matures and develops stems vertically, its'
appearance will be similar to an oblong tumble weed with small yellow flowers. The
weed will begin germinating some time between February and April depending upon
the rainy season.
Target areas for residents to participate in the control of Saharan Mustard include the
Fred Wolff Bear Creek Nature Preserve, the Bear Creek Trail, and the Cove Oasis (Top
of the Cove). Residents should be educated about this weed through flyers placed in
these locations, City Hall, and through the City and Cove Association websites. The
Cove Neighborhood Association and the Stewards of the Fred Wolff Bear Creek Nature
Preserve may want to collaborate with the City to remove the plants during the
designated "clean up" days at the Top of the Cove and the Fred Wolff Bear Creek
Nature Preserve. The Golf & Parks Manager will continue to monitor the growth issues
regarding this plant and keep the Community Services Commission informed of any
concerns.
W
27
-
9
+.; at fj• � � ��' gam. Q�` � , a { •r_ ' .
•w._
•Y� .Y
.
a.
r
1
Gam.*1_ r
9
�1� Nye
IF ':tl fig Y 1
� I
52 i
r
u r� �fr" `4i�'Y♦ �F'�
ry 1
wl
DEPARTMENT REPORT: 4
w
CF`y OF
TO: Community Services Commission
FROM: Edie Hylton, Community Services Director
DATE: December 13, 2010
SUBJECT: Fitness Center Update
The City's Community Services Master Plan identifies the need for expansion of
more fitness facilities and programs based on a 2006 Community Wide Needs
Assessment. The City operates a small facility that has over 460 active members
with limited hours of operation particularly in the summer months. Additional
space is needed to address the growing demand and to expand the hours of
operation.
In August 2009, the General Manager of Desert Recreation District (District); the
City of La Quinta Community Services Director; and Kristy Franklin, La Quinta City
Councilmember met and discussed the potential to utilize the current multipurpose
room space at the La Quinta Community Center for a fitness facility.
At the October 2009 Joint Meeting of the La Quinta City Council and Community
Services Commission, it was determined that the City should work with the District
to evaluate the use of existing space and to determine how to best relocate or
provide the existing programs while addressing a City determined need.
On October 13, 2010, the District Board directed District staff to work with City
staff to identify the potential use of the existing multipurpose rooms as a fitness
facility and evaluate the relocation of some programs to other locations.
The cost for the repurposing of the multipurpose areas at the Community Center is
approximately $250,000. This includes $175,000 for equipment and $75,000 for
flooring improvements, painting, and electrical modifications for the equipment.
The cost of the improvements may be shared equally between both parties at a
cost of $125,000 each. No City funding will be used to support the operation of
the La Quinta Community Center and the new fitness area.
The City has unallocated Quimby Funds available for this capital project that would
require City Council approval for this use.
29
Current operating costs of the building are $379,484. Additional operating costs
of $86,917 will be added to the facility to expand the existing hours of the La
Quinta Community Center which will open Monday through Friday from 6 a.m. to 9
p.m. and Saturdays from 10 a.m. to 2 p.m.
The existing La Quinta Fitness Center will close in the mornings and on Saturdays
saving the city approximately $17,000 annually in operating costs. The equipment
will be removed from the facility and the space will be used in the evenings for
fitness classes such as yoga, pilates, and other exercise classes and remain staffed
to utilize the gymnasium as part of the joint use agreement with the Gerald R. Ford
Boys and Girls Club. The gymnasium space is well used for drop in basketball and
volleyball Monday through Thursday evenings by youth and adults.
Current Programs in the La Quinta Community Center
District staff is making changes to the program schedule to accommodate the new
fitness facility. In some cases they are relocating classes to new venues that may
include public facilities in La Quinta.
La Quinta Community Center Facility Preparations
The District is planning to paint, add new flooring and additional electrical outlets
to accommodate the equipment that is planned for the facility. These machines
have the technology to allow users to log into a fitness plan that best suits their
health goals. The machines also allow for the District to track fitness
improvements in users for future grants and outcomes.
Timeline for Equipment. Renovation, and Opening
Should the District Board of Directors and La Quinta City Council determine that
they wish to proceed in this direction the multipurpose room and equipment can be
installed within 120 days of a Memorandum of Understanding (MOU) signed by
both parties.
On December 8, 2010, the District Board of Directors gave staff direction to
proceed with developing an MOU to be brought back to the Board of Directors and
the City Council.
The following is the estimated timeline:
• December 13, 2010 - Community Services Commission review of update
• January 2011- Consideration of MOU between the District Board and La
Quinta City Council
• February 9, 2011 - Place order for equipment and complete facility
improvements (approximately 12 weeks once order is placed)
• May 7, 2011 - Opening Day and Ribbon Cutting for Board of Directors, City
Council, and Community Services Commission
Kli
K7
ADMINISTRATIVE REPORT
MEETING DATE: December 8, 2010 AGENDA SECTION: Action Items
ITEM: 9.1)
TO: Honorable Members of the Board
FROM: Craig DeWitt, Director Recreation Services
THROUGH: Kevin Kalman, Interim General Manager
DATE: November 23, 2010
SUBJECT
Repurposing of the La Quinta Community Center Multi -Purpose Room
RECOMMENDATION
To provide direction to staff regarding this proposal to repurpose the La Quinta Community
Center multi -purpose room into a wellness center.
To approve entering into a Memorandum of Understanding (MOU) with the city of La Quinta
(City) for the repurposing of the La Quinta Community Center multipurpose room into a
wellness center with the District's share of the capital outlay budget not to exceed $125,000.
BACKGROUND
In August 2009, the City initiated discussions with the District to explore partnership
opportunities to relieve the capacity and scheduling issues with the City's existing fitness
facility. The City's 900 square foot fitness facility is currently housed at the La Quinta Boys and
Girls Club and has an active membership of 460. The initial proposal included repurposing all
or part of the District's La Quinta Community Center multipurpose space to a fitness center.
Between August 2009 and October 2010, the District evaluated the current use of the La Quinta
Community Center and recognized the opportunity for increased utilization of the space.
Administrative Report -Subject: Repurposing of the LQ Community Center Page 1
31
ADMINISTRATIVE REPORT
However, in an effort to maintain the current programming and potential future programming
opportunities, the District looked at options that would compliment current usage and not
replace the current usage. Options explored included leasing additional space and expanding
the community center building.
On October 13, 2010, after reviewing the conceptual plans for the expansion option, the Board
redirected staff to work with City staff on the original proposal to repurpose the multipurpose
area. District and City staff (Team) collaborated closely over the past 45 days on repurposing of
the La Quinta Community Center. After reviewing schedules, programs and available resources,
the Team is confident that all conflicts can be satisfactorily resolved through the
implementation of a MOU. MOU language will include such elements as ongoing
maintenance; selection of operating hours; management of the facility; related fees and
charges; capital outlay; operating costs; cooperative marketing; insurance coverage; and
program relocation.
The Team believes to maximize the benefit of relocating the City's fitness center to the District's
facility, an enhanced experience needs to be developed to create added value for the user. To
this end, we are proposing the following:
• Double the size of the current La Quinta fitness facility by repurposing the entire
multipurpose area.
• Maintain consistent hours of operations year round. (Discontinue seasonal closure of the
facility.)
• Install technologically advanced equipment to guide the user's experience.
• Create a warm and inviting wellness/spa environment as opposed to an intimidating weight
room/fitness center environment.
• Honor current City Fitness Center memberships for the duration of their term.
• Relocate and transfer operational responsibility for several recreation classes to the City's
Senior Center, Library, or other suitable spaces as they are identified.
The Team continues to discuss the details of a MOU. However, District staff now needs
direction from the Board as to the willingness to invest in both the initial capital outlay and
ongoing operational expense. Staff will negotiate and prepare the MOU within the Board's
expressed level of financial commitment.
Administrative Report - Subject: Repurposing of the LQ Community Center Page 2
32
ADMINISTRATIVE REPORT
Should the Board and the La Quinta City Council decide to enter into a MOU, staff believes the
space can be repurposed and opened to the public by May 7, 2011. The following timeline
outlines the milestone dates and events through opening day:
• December 8, 2010- District Board gives approval to proceed
• December 13, 2010 -Community Services Commission makes recommendation to City
Council.
• December 20, 2010 -Publish RFQ's/RFP's for Equipment and improvements.
• January 12, 2011- Consideration of MOU by District Board
• January 14, 2011- Closing for Quotes and/or Proposals
• January 18, 2011- Consideration of MOU by City Council
• February 9, 2011- District Board awards contracts
• May 7, 2011- Board, Council and Commission ribbon -cutting event
BOARD STRATEGIC GOALS OR KEY OBJECTIVES ADDRESSED
The proposed MOU will contribute to the organization's goal of providing District residents a
comprehensive, well maintained system of parks and facilities, and a balanced and well
organized program of affordable recreational activities as well as supporting the following key
objectives:
Coordinate efforts with other public, private and non-profit agencies to provide recreational
facilities and programs for the benefit of District residents.
• Strive for full utilization of existing facilities and programs as well as designing new facilities
and program that will be fully utilized.
PREVIOUS BOARD AND/OR STAFF ACTION:
October and November, 2010 District and City of La Quinta staff met and communicated by
phone or e-mail on numerous additional occasions to develop the recommended plan.
October 13, 2010 District Board Meeting — Board redirected staff to work directly with City
staff to identify the potential use of the existing multi -purpose room as a fitness facility and
evaluate the relocation of some programs to other locations.
Administrative Report -Subject: Repurposing of the LQ Community Center Page 3
33
ADMINISTRATIVE REPORT
• September 8, 2010 District Board Meeting - staff reported that drawings were being fine
tuned and that the architect would attend a future meeting to review the drawings.
• July 14, 2010 District Board Meeting - staff distributed exterior elevations of La Quinta
Community Center fitness center expansion project. The schematic of the floor plan was not
ready for distribution at that time.
• June 9, 2010 District Board Meeting - a discussion and recommendation for an
exercise/weight room in the La Quinta Community Center was held. No formal action was
taken.
• February 10, 2010, District Board Meeting - staff alerted the Board that staff is exploring
options for the expansion of the La Quinta Community Center to add a fitness center.
• On October 27, 2009 at the Joint Meeting of the La Quinta City Council and Community
Services Commission it was determined that the City should work with the District to
evaluate the use of existing space and to determine how to best relocate or provide the
existing programs while addressing a City determined need.
• In August 2009, City of La Quinta staff initiated discussions with District staff proposing to
utilize the multipurpose room space at the District's La Quinta Community Center to replace
the small City facility that has over 460 active members and needs to expand.
COMMUNITY BENEFIT
Approving the MOU will:
• Increase public access to a wellness center in La Quinta by providing increased capacity and
increased hours of operation.
• Increase the public use of the La Quinta Community Center.
• Create a new partnership between the District and the City of La Quinta.
• Reduce duplication of programs currently being offered by both entities.
Administrative Report- Subject: Repurposing of the LQ Community Center Page 4
34
ADMINISTRATIVE REPORT
• Provide quantifiable health and fitness data lending support to the health and fitness goals
of the District and City.
FINANCIAL IMPACT
The capital outlay for repurposing of the multipurpose areas of the community center is
estimated at $250,000. This includes $175,000 for equipment and furnishings and $75,000 for
improvements such as appropriate flooring, interior paint, and electrical modifications
necessary for the equipment. The cost of the improvements will be shared equally between
both parties at a cost not to exceed $125,000 per partner.
The City has unallocated Quimby Funds that would require City Council approval for use on this
project. The Board could approve use of Capital Infrastructure and Replacement Reserves to
fund the District's portion of the project and equipment.
The anticipated operating schedule will be consistent with the District's Indio and Palm Desert
fitness facilities. The initial schedule will be: Monday through Friday 6:00 AM to 9:00 PM; and
Saturdays 10:00 AM to 2:00 PM. This schedule provides users an increase of 35 hours per
week over the current La Quinta Fitness Center and maintains similar opening and closing times
and days. The current operating expense of the community center building is $410,984 and
revenues are $52,600 for a total general fund subsidy of $358,384. Additional operating costs
of $34,317 will be added in order to cover the increased hours of operation and staff coverage
of the fitness area. The added expense and loss of current revenues will require $86,917 in new
membership revenues in order to maintain the current level of general fund subsidy.
The District has 5,234 active members utilizing the Indio and Palm Desert fitness facilities. The
repurposed facility will need to attract 1,738 new members to cover the additional operating
expenses based on the District's current annual fitness facility pass resident rate of $50. It is
recommended that the District honor the City's 460 active fitness center pass holders until their
term expires. This will create an instant membership base for the new facility and reduce the
number of new members needed. The Team is confident based on usage of our other facilities
and through joint marketing efforts that we can attract the additional members required to
make this a either a cash -neutral or revenue -generating operation.
The Team would like to encourage tracking of the individualized fitness programs to gather
health outcomes of its users. This is important to the City, as a Healthy Eating Active Living City,
to encourage the benefits of physical exercise. The Team is working on fee options that will
encourage maximum participation in the wellness tracking systems.
Administrative Report - Subject: Repurposing of the LQ Community Center Page 5
35
ADMINISTRATIVE REPORT
City staff has had the opportunity to speak with current users of the La Quinta Fitness Center.
Many of the users are willing to pay higher rates as a result of the expanded space, hours of
operation in addition to the upgraded fitness equipment including a computerized individual
fitness program.
Administrative Report - Subject: Repurposing of the LQ Community Center Page 6
K11
ATTACHMENT MEMORANDUM
r
G DATE: December 8, 2010 AGENDA SECTION: Action Items
ITEM: 9.1)
TO: Honorable Members of the Board
FROM: Craig DeWitt, Director Recreation Services
THROUGH: Kevin Kalman, Interim General Manager
DATE: December 1, 2010
Documents related to the Subject:
Repurposing of the La Quinta Community Center Multi -Purpose Room
La Quinta Community Center— Wellness Center Estimated Maintenance and Operating Budget
2. La Quinta Community Center — Service/Activity Assessment
3. La Quinta Wellness Center —Conceptual Views
Page 1
37
La Quinta Community Center
Service/Activity Assessment
Service/Activity
Participation
Remedy
Net fiscal
Impact
Public Impact
Martial Arts
116
Move to La Quinta
New location &
•
Beginning
Senior Center
possible
•
Intermediate
*($9,450)
schedule change
•
Advanced
•
Women's Self -Defense
Dance
60
Merge w/ duplicate
New location,
o
Pre Ballet/Jazz
City of LQ programs
possible
o
Ballet/Jazz 1
or move to other
* ($3,150)
schedule
o
Jazz/Tap
DRD/City facility
change, full
o
Dance, Play &Pretend
classes
o
Progressive Line Dance
Tots
50
Add Afternoon
Schedule
•
Tot Room
Section and transfer
change, full
•
MPR 1
willing participants
none
classes
into new section.
Discontinue MPR 1
Rentals
Suggest other
Reduced
DRD/City options
($6,000)
inventory of
available rental
space
Total
($18,600)
*Net reflects the amount of revenue retained by the District after compensating
contracted instructors.
Administrative Report -Subject: Page 1
KK
La Quinta Community Center - Wellness Center
Estimated Maintenace & Operations Budget
Name FY2011 Adopted Proposed
(-) Operational Operating Budget Operating Budget
(-) Revenue
(+) 4045 - Charges for Services 46,600 86,917
(+) 4075 - Rents & Royalties 6,000 -
Total Revenue 52,600 86,917
(-) Expenses
(+) 5025 - Payroll Taxes
(+) 5050 - Full Time Retirement
(+) 5075 - Health and Welfare Benefits
(+) 5125 - Workers Compensation
(+) 5150 - Full Time Salaries
(+) 5175 - Part Time Salaries
(+) 5200 - Part Time Pension
(+) 6025 - Communications
(+) 6100 - Materials & Supplies
(+) 6125 - Uniforms
(+) 6150 - General Services
(+) 6175 - Utilities
(+) 6200 - Repair & Maintenance
(+) 6225 - Minor Equipment
(+) 6250 - Fleet Vehicles
(+) 6275 - Special Fees
(+) 6325 - Office Supplies
(+) 6400 - COP 2002 Series-LO
Total Expenses
Total Operational
9,242
7,637
29,306
5,360
75,367
25,646
924
8,500
4,700
250
39,000
24,878
1,275
2,000
300
1,600
175,000
410,984
(358,384)
9,934
7,537
31,826
7,272
75,367
70,230
2,634
8,500
7,000
1,200
6,500
25,000
8,000
5,000
2,000
800
1,500
175,000
445,301
(358,384)
Staffing FTE FTE
Recreation Services Director 0.10 0.10
Recreation Coordinator 1.00 1.00
Custodian 0.50 0.50
PT Attendant/Reception 1.00 3.00
Total 2.60 4.60
Assumptions
Operates Monday -Friday 6am to 9pm and Saturday 10am to 2pm
Minimum of 2 team members at all times.
Revenue 76917
1,538 memberships at $50.00 Resident Rate 10,000
86,9917
500 wellness program buy ups at $20.00 ,17
86
Administrative Report -subject: Repurposing of the LQ Community Center Page 1
39
La Quinta Wellness Center — Conceptual Layout and Design
k
4
Ground Level Cardio Equipment View MILSOMO"m`
0
OL
iD I
�._
y `cor Full Room Overhead View
i
r'
M
COMMISSIONER ITEM: 1
z
Z
W
>
W
Y
co
Q
f-
Z
J
a
Y
ft
O
d}
N
O
Z_
p
W
W
Vl
K
W
Z
O
N
W
O
U
fN
W
U
uj
W
N
}
F-
Z
U
W
U
Z
Q
O
Z
W
F-
Q
r
N
O
O
N
R
W
}
J
Q
U
N
LL
rn �
vm
o _ 0
aci
aci
d
c
U
N
J N.0
N
N co
O co
m
d
d
C
3 0 0
ON
c
C
c
d
d
J
O
N
N
N
d
m N co
a
a
a`
a
a
L O O
d
Y
V
Z
Y
aON
LL N N
y
W
N
N
0
y cod
d
pd`,
d
a
d
a
O
L
Z
m
Y
m
C O_
W O ON
c
d
C
C
C
`yN0
m
`
y
N
d
N
N
N
N
Ma
a
a
a`
a`
m n <O
S
_m
m O
mO ON
aci
d
d
v
a�i
aci
N
N
O
N
y
m
d
m
d
N
d
N
CD
d
m M
a
a
s
a
a
a
L
N
c y
E x
c
c W
O
O
O E
N
7
X
Q F
W
C
O
@
O
d
>
N
m
y
C
c0
'N
X
lL
N
y
L
W
p
m
C
N
Y
m
C
O
J
U
X
C
O
c
O`
m
O
U
O
m
L
c
JN
X
c
O
N
o
d
o
O
cm
N
M
m
NYy3
C
LC+
NI
m
`
N
0
U
LJ00
O
d
O
M
I
c
N"
C
O
F
o
U
ap
L
MrN
wm
C
N
J
c
d
O
m
Cr
c
O
y
=
N
m
M
m
OU
E
>'>
J
No
a
o
N
C
ty0
E
C
Y
N
E
ai
N
y
m
O
7
N
m
d
d
C
d
O
C
'C
0
7
0
d
C
O
C
C
m«
m
d
f0
N
7
l�0
m
L)
N
m>
m
N
c
Q
V
O�Q
m
>
W
m
M
C
<
m
M
O
ZD>
c
m>
W
L
F-F-000
L>
W
a02
O
M
ac/l
Q(nam
U)
ul
a'u.
41
COMMISSIONER ITEM: 2
T
N
f0 V G1
�
i
O
N
N
x O E d y
I f0 U
m E
N_ >_co
_ E L 'E
Lo
>_
N
I
c
y 3
i p
q
E p
C
J
J
v
M t n
= 0
2 Lu
LL
y
>
Lu
ENc Ern
O nm
0 U
',. N
U U
M
U U
>, L
E (0
?
O
m°
y
a =
I o
o
U
O
v
O C
.;7
O. U
2 v C
J V
J
Q
U
E UU
fO
m T
O
W
Wd
mE
O
0Q
.-.."a,
2
_NC
N_U
_..
..
MF
U U2
N
W
I
y
1
i
C^
3
i
T
,
vi
m
LL)
N
N
N
__..
.......
_.
C
0
U
O
m,
>
t m
U c
d
N O) (O
to N
42
4
p
U
h
w
N
I
>i
D
W
^Z
0
a
5
W'
O
D
O
f
0
a
N
11
w
M
N
h
s 0
O
U
Q
N W O
U
N
U
� U
p
U a
m
o�U
E C
N
,
.
00
i
U c N
O C�
O
(N
'.',,.
I
'.,,.. N
U
c
',. O C))
O C
U�
E T
of
N
W �
c
N
.L�
J
J
Z Q Q
a
U E
OE`E
I 'i U
U
¢z t=�
n:E] 2 U U
_
h I
Q z
U^
J
O}?
ma_Za
p,
'', •p m U Q
43