2011 Planning - Correspondence, Invoices, etc 1997-2008j! of Qfiliata RECORDS DESTRUCTION AUTHORIZATION
In accordance with the Citya Records Retention Schedule as adopted by Resolution 2010-01e, it is requested that the records
delineated below be destroyed. There is no known litigation or reasonably anticipated investigation or litigation thatwould
require these records be held.
The total retention period has expired or In accordance with GC34090.5, any originaUpermanent records herein are being
destroyed because (1) these records have been scanned into a permanent electronic format, (2) the format produced an accurate,
legible copy that not permit edits,.(3) it is accessible for public reference to the lame degree as the original version, and
!(4). a tree - o a electronic copy is kept In a safe and separate place.-
�^Le� Les Johnson, Director Planning
ign g-- Print Name Department
M..Katherine Jenson
Signature Print Name Datt
UFFSN and TITLE or
E-IMAGE
REQUIRED
DESCRIPTION OF RECORD
TYPE FORMAT
RECORD DATES
EXIST?
TOTAL
E-mail from Ken Siess, LQ Real Estate to
R TENTION
J Herman re: WMD Desert Invoice
C P/S
8/22/2001
No
CU + 2
E-mail from Susan Collins (HFH) Re;
Electronic Annual Report Draft
C P/S
10/22/2001
.
No
CU + 2
Ltr fm Joseph McCann (Riv Cc WMD) to
TPG re: Bulky Items/Community Clesn-up
C P/S
9/10/2001
No
CU + 2
Credit
Ltr to Thox. Freeman (WMD) fm J
Herman Re: Transportation Costs
C P/S
5/20/1997
No
CU + 2
Fax fm Cerene St. John & Linda Coyle
(EcoNomics) re: Task 5B-Franchise
C P/S
10/24/1997
No
CU + 2
Monitoring: Checklist
Lotus -Display G/L Accoutn Information
C P/S
Tax Year 97-98
No
CU + 2
Participating Agency Agreement with the
City of Indian Wells
C P/S
4/8/1998
No
CU + 2
Fax inquiry from J Herman to WMD Re:
0 P/S
11 /17/1998
No
Until Audited
Invoice for Park at Truman School
+ 7 years
Ltr fm Gary Keeley (WM) to J Herman re
remittance Itr for Feb 2001 Franchise
O PIS
3/27/2001
No
CU + 2
Contract Fees
Ltr to Surjit Shillon (CIWMB) fm. Susan
Collins (HFH) Re: Adjustment Method
C P/S
5/9/2001
No
CU + 2
Ltr from Lisa Gould (WM) to City of LQ
C P/S
4/18/2001
No
CU + 2
Re: Franchise Fees and AB939 Fees
2000 Coachella Valley Phone Book
Recycling Drive
C P/S
6/22/1905
No
CU + 2
Ltr fm Gary Keeley (WM) to J Herman re:,
C P/S
3/31/2001
No
CU + 2
Proposed price increase rate sheets
.
Fax to J Herman from Gary Keeley (WM)
of Ltr re: 2000/2001 fiscal tax roll billing
C P/S
8/7/2001
No
CU + 2
for trash collection charges for calendar
2001
Copy of Amended & Restated Agreement
for the Collection, Transportation and
C P/S
6/30/2000-7/3012008
No.
CU + 2
Disposal of Municipal Solid Waste
between the C of LQ & WMD
Invoice figures
C. P/S
5/19/97-12/31/98 &
No
CU + 2
1/1/98- 12/31/98
Ltr fm Gary Keeley (WM) regarding
Francise Fees & AB939 Fees for Nov
C P/S
2000
Ltr fm Gary Keeley (WM) regarding
Francise Fees & AB939 Fees for Oct
C P/S
2000
Emergency Ck Request for Postmaster
for Household Hazardous Waste Flyer
C P/S
Demand/Ck Request for WMD -
Transportation costs for 1999
C P/S
Ermegency Ck Request for WMD for
Property Tax for Fiscal Year 1999-00
C P/S
Ltr fm Gary ealey (WM) regarding
Franchise Fees & AB939 fees for mo of
C P/S,
September 2000
WMD Invoice No 835-683855
w/notation the services are at no charge
0 P/S
to the City per Franchise Agreement
Fax fm Ross Minarcik (WM) to J Herman
re: Customer Complains for mo of June'
C P/S
1998
Fax fm Ross Miarcik (WM) to J Herman
re: customer complaint log for mo of May
C P/S
1998
E-mail from T Freeman to J Herman Re:
C P/S
Christmas Tree Curbside Collection
Ltr from J Herman to T Freeman (WMD)
C P/S
re: Tax Billing (R Yessayian)
E-mail to J Herman from Ross Minaroik
re: customer complaint log for mo of Oct
C P/S
1998
Ltr to Robert Nelson (Rivco WRMD) fm
TPD re: Reminder of Gate Fee Waiver for
C P/S
Community Clean Up
E-mail to J Herman from Ross Minarcik
re: customer complaint log for mo of Aug
C P/S
1998
Ltr from CIWMB from Lorraine Van
Kekerix to C Di lorio re: Diversion Goal
C P/S
Annual Report Contract
Invoice No. 835-683637 and Credit
O P/S
Statement No. 861861 PD 0193861
Wate Collection Service Fee letters from
C P/S
J Herman to G. Engle and P. Stalians
Faxed letter from J Herman to R.
0 P/S
Minarcik Re: Fall Clean Up
E-mail to J Herman from Ross Minarcik
C P/S
re: Customer complain log for mo of Sept
Form letter from Rivco WMD re:
Riverside Co Ninth Annual Christmas
O P/S
Tree Recycling Program
Ltr from P. Schiavo (CIWMB) to C. Ci
O P/S
lorio re: Draft 5-Year Revision
Ltr from J Herman to T Freemen (WMD)
C P/S
re: Transportation of Solid Waste
12115/2000
No
CU + 2
11/15/2000
No
CU + 2
11/112000
No
CU + 2
8/14/2000
No
CU + 2
8/14/2000
No
CU + 2
10/15/2000
No
CU + 2
7/2/1998
No
Until Audited
+ 7 years .
7/13/1998
No
CU + 2
6/17/1998
No
CU + 2
6/3/1998
No
CU +. 2.
3/26/1998,
No
CU + 2
11/9/1998
No
CU + 2
9/22/1998
No
CU + 2
i
9/11/1998
No
j
CU + 2
6/18/1998
No
CU + 2
7/2/1998 and
No
CU + 2
11 /2/1998
6/30/1997
No
CU + 2
10/1911998
No
CU + •2
10/20/1998
No
CU + 2
10130/1998
No
CU.+ 2
10/30/1998
No
CU + 2
5/7/1997
No
CU + 2
Portion of WMD Independent Auditors'
Report & Schedule of net operating O
P/S
revenue less costs of doing buisiness
Ltr from C. Thomas (St of CA -Dept of
Conservation) to Kimberly Keyton (WMD) C
P/S
w/cc to J Herman re: Pmt of $9,686.71.
Ltr from S Collins (HFH) to J Herman re:
AB 939 Implementation - Project Status 0
P/S
Report
Ltr to J Herman from D Pressgrove, City
of Cathedral City, re: City of Cathedral
City Nondisposal Facility Element (NDFE) 0
P/S
Amendment No. A-4 for the Desert
Solutions, Inc. Composting Facility
Ltr to TPG from M. O'Connor (Rivco) re;
12/31/1997 & 1996 No CU + 2
6/15/2001
8/20/2001
8/13/2001
RFP-Coachella Valley Air Quality C P/S 7/24/2001
Enhancement Projects
CIWMB Report to the Legislature -
Analysis of Integ. WM Act Diversion Rate
C P/S
Measurement System
CIWMB Form Letter Re: Changes to Title
C P/S
14, Ca Code of Regulations .
HFH Invoice for Holiday Tree Flyers
C PIS
Emergency Ck Request for Waste
Management - Waste Trans cost to Edom
C P/S
Hill Dump per Agreement for 1/1/98-
12/31 /98
Ltr to M. Joki (WMD) from J Herman re:
C P/S
Invoice for Holiday Tree Flyer
Ltr to F. Orlett (WMD) from J Herman re:
.Reconciliation for FY 96-97 & 97-98
C P/S
Portion of WMD Independent Auditors'
Report', State of Operating Income - LQ
Allocation & Statement of Surcharge
0 P/S.
-
Revenue & Cost of Waste Disposal &
Supolementary Information
Various items of information regarding
the prposed price increase rate from
C P/S
WMD to J Herman
WMD Invoice re: Franchise Fees and
P/S
AB939 Fees for mo of July 2001
Copy of WMD Ck. and Invoice for April
2001 for Franchise Fees & AB939 Fees
C P/S
($28,314.89)
Fax from S. Collins (HFH) to J Herman
re: Scope of Services for Proposed Tasks
C P/S
for AB 939 Implementation for 2001-
2001
Invoice from HFH to J Herman re:
8/2/2001
8/14/2001
2/9/1999
2/3/1999
No CU+2
No CU + 2
No CU + 2
No CU + 2
No. CU + 2
No CU + 2
No CU + 2
No CU + 2
2/24/.1999 No CU + 2
2/25/1999 No, CU +. 2
12/31 /1997
3/3.1 /2001
8/16/2001
5/17/2001
7/30/2001
Professional services form April 2, 2001 C P/S 5/17/2001
No CU + 2
No
CU+2
No
CU + 2
No
CU + 2
No CU + 2
No CU + 2
to April 30, 2001
Ltr to K. Keyton (WMD) from M.
Wilkman (St of CA - Dept. of C P/S 6/29/2001 No CU + 2
Conservation) Re: Annual Curbside
Supplemental Payment
WMD Invoice Re: Franchise Fees & C P/S 7/13/2001 No CU + 2
AB939 Fees for mo of June 2001
i
Ltr from J Herman to Frank Orlett (WMD)
i
C
re: Waste Service Fee Increase
P/S 7/11/2001
No CU +. 2
Governor's Office of Planning & Research
Preliminary Draft LAFCO Service C
P/S 7/31/2001
No CU + 2
Review Guidelines - 2001
LIT from.G. Keeley (WMD) to J Herman
O
re: Billing/Hauling to Edom Hill Landfill
P/S 3/2/2000
No CU +• 2
i
- I certify that the records described above and approved for destruction were n recycled i(shredded on Q( iQ1,L as
prescribed by law. -
-
-
-
Susan Maysels -
Deputy Clerk
City, Clerk or DepuQ City Clerk Signature -
.Prim Name -
Title
Type: Odginal Documents = O Format:
Paper records to be shreded — P/
_
Copies = C .,
Paper records to be recycled =. F/R
-
-
Electronic document to be deleted = E
CD, DVD, Tape to be destroyed - CDT