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2011 02 15 CCe4 4 4 adja City Council agendas are available on the City's web page @ www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calls Tampico La Quinta, California 92253 Special Meeting TUESDAY, FEBRUARY 15, 2011 2:00 P.M. Closed Session 1 4:00 P.M. Open Session Beginning Resolution No. 2011-011 Ordinance No. 487 CALL TO ORDER Roll Call: Council Members: Evans, Franklin, Henderson, Sniff, and Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CLOSED SESSION NOTE: Time permitting the City Council may conduct Closed Session discussions during the dinner recess. In addition, persons identified as negotiating parties are not invited into the Closed Session meeting when acquisition of real property is considered. 1. CONFERENCE WITH CITY'S LEGAL COUNSEL REGARDING PENDING LITIGATION, APARTMENTS AT LA QUINTA VILLAGE, L.P., ET AL V. LA QUINTA REDEVELOPMENT AGENCY, ET AL, RIVERSIDE SUPERIOR COURT CASE NO. RIC 1101382, PURSUANT TO GOVERNMENT CODE SECTION 54956.91a►. City Council Agenda 1 February 15, 2011 2. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR, THOMAS P. GENOVESE, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF A PORTION OF 335± ACRES LOCATED AT THE SOUTHWEST CORNER OF AVENUE 52 AND JEFFERSON STREET. PROPERTY OWNER/NEGOTIATOR: LA QUINTA REDEVELOPMENT AGENCY, DOUGLAS EVANS. 3. CONFERENCE WITH LABOR NEGOTIATORS, SKI HARRISON AND THOMAS P. GENOVESE, REGARDING NEGOTIATIONS WITH THE CITY OF LA QUINTA UNREPRESENTED EMPLOYEES: ACCOUNTING MANAGER, ASSISTANT CITY MANAGER -DEVELOPMENT SERVICES, ASSISTANT CITY MANAGER -MANAGEMENT SERVICES, BUILDING & SAFETY DIRECTOR, BUILDING & SAFETY MANAGER, CITY CLERK, COMMUNITY SAFETY MANAGER, COMMUNITY SERVICES DIRECTOR, ECONOMIC DEVELOPMENT PROJECT MANAGER, EMERGENCY SERVICES COORDINATOR, EXECUTIVE ASSISTANT, EXECUTIVE OFFICE ASSISTANT, FINANCE DIRECTOR, GOLF/ PARK LANDSCAPE MANAGER, HUMAN RESOURCES/RISK MANAGER, INFORMATION SERVICES ANALYST, MAINTENANCE MANAGER, MANAGEMENT ANALYST, MANAGEMENT ASSISTANT, PLANNING DIRECTOR, PLANNING MANAGER, PRINCIPAL ENGINEER, PRINCIPAL PLANNER, PUBLIC WORKS DIRECTOR, AND PUBLIC WORKS INSPECTION SUPERVISOR, PURSUANT TO GOVERNMENT CODE SECTION 54957.6. 4. CONFERENCE WITH LABOR NEGOTIATORS, SKI HARRISON AND THOMAS P. GENOVESE, REGARDING NEGOTIATIONS WITH THE LA QUINTA CITY EMPLOYEES ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION 54957.6 — MEET AND CONFER PROCESS. RECESS TO CLOSED SESSION AND TO REDEVELOPMENT AGENCY RECONVENE AT 4:00 P.M. 4:00 P.M. PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. City Council Agenda 2 February 15, 2011 0 . 2 CONFIRMATION OF AGENDA PRESENTATIONS — NONE WRITTEN COMMUNICATIONS — NONE APPROVAL OF MINUTES APPROVAL OF MINUTES OF FEBRUARY 1, 2011. CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. APPROVAL OF DEMAND REGISTER DATED FEBRUARY 15, 2011. 2. RECEIVE AND FILE TREASURER'S REPORT DATED DECEMBER 31, 2010. 3. RECEIVE AND FILE REVENUE & EXPENDITURES REPORT DATED DECEMBER 31, 2010. 4. APPROVAL OF A JOINT USE OF FACILITY AGREEMENT BY AND BETWEEN THE CITY OF LA QUINTA AND DESERT SANDS UNIFIED SCHOOL DISTRICT. 5. APPROVAL OF OPERATION AND MAINTENANCE AGREEMENT FOR THE FRITZ BURNS PARK POOL WITH THE FAMILY YMCA OF THE DESERT. 6. ACCEPTANCE OF PHASE II VILLAGE ENHANCED PEDESTRIAN CROSSING AND TRAFFIC CALMING DEVICES, PROJECT NO. 2008-04B. 7. APPROVAL TO EXCUSE INVESTMENT ADVISORY CHAIRMAN DAVID PARK'S ABSENCE FROM THE FEBRUARY 9, 2011 INVESTMENT ADVISORY BOARD MEETING. 8. ACCEPTANCE OF GRANT APPLICATION TO THE CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) FOR THE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT. City Council Agenda 3 February 15, 2011 9. APPROVAL OF SECOND READING AND ADOPTION OF ORDINANCE NO. 486, AMENDING TITLE 11 OF THE LA QUINTA MUNICIPAL CODE TO ADD SECTION 11.73.060, LOCKED STORAGE, TO REGULATE THE SALE OF AEROSOL SPRAY PAINT. 10. APPROVAL OF: 1) REIMBURSEMENT AGREEMENT WITH GOLDENVOICE, LLC, 2) PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE (PS&E) AND ADVERTISEMENT FOR BIDS FOR AVENUE 50 IMPROVEMENTS; AND 3) APPROPRIATION OF FUNDING. 11. ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO TAKE ALL NECESSARY ACTIONS TO ACCEPT THE TRANSFER OF NON - HOUSING PROPERTIES FROM THE LA QUINTA REDEVELOPMENT AGENCY. BUSINESS SESSION 1. CONSIDERATION OF CIVIC CENTER CAMPUS ARTISTS ACKNOWLEDGMENT AREA APPLICATIONS. A. MINUTE ORDER ACTION 2. CONSIDERATION OF 3rd QUARTER COMMUNITY SERVICES GRANTS AND FUNDING REQUESTS. A. MINUTE ORDER ACTION 3. CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT WITH RBI TRAFFIC TO PROVIDE PROFESSIONAL ENGINEERING SERVICES TO PREPARE THE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE OF PROBABLE CONSTRUCTION COSTS FOR A NEW TRAFFIC SIGNAL AT THE INTERSECTION OF MADISON STREET AND AVENUE 54, PROJECT NO. 2009-23. A. MINUTE ORDER ACTION 4. CONSIDERATION OF MID -YEAR BUDGET REPORT FOR FISCAL YEAR 2010-201 1. A. MINUTE ORDER ACTION 0)04 City Council Agenda 4 February 15, 2011 5. CONSIDERATION OF A RESOLUTION ADOPTING THE CITY OF LA QUINTA FISCALLY RESPONSIBLE REDUCTION PLAN FOR ELIGIBLE EMPLOYEES. A. RESOLUTION ACTION STUDY SESSION 1. DISCUSSION OF CITY COUNCIL GOALS AND THE FISCAL YEAR 2010-2011 ANNUAL FINANCIAL MANAGEMENT REVIEW. REPORTS AND INFORMATIONAL ITEMS 1 . ANIMAL CAMPUS COMMISSION (FRANKLIN) 2. BOB HOPE CLASSIC FUND DISTRIBUTION COMMITTEE (FRANKLIN) 3. CITY COUNCIL AD HOC COMMITTEE REPORTS 4. CVAG COMMITTEE REPORTS 5. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (HENDERSON) 6. C.V. CONSERVATION COMMISSION (SNIFF) 7. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (ROBERT COX) 8. C.V. MOUNTAINS CONSERVANCY (FRANKLIN) 9. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH) 10. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (FRANKLIN) 11. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (FRANKLIN) 12. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 13. PALM SPRINGS DESERT RESORT COMMUNITIES CONVENTION & VISITORS AUTHORITY (EVANS) 14. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (NANCY DORIA) 15. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (DIANE GUNN) 16. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 17. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 18. HISTORIC PRESERVATION COMMISSION MINUTES OF NOVEMBER 18, 2010 19. ARCHITECTURE AND LANDSCAPING REVIEW COMMITTEE MINUTES OF JANUARY 5, 2011 DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS 2. CITY ATTORNEY 0705 City Council Agenda 5 February 15, 2011 3. CITY CLERK A. UPCOMING EVENTS AND CITY COUNCIL CALENDAR B. APPOINTMENT OF REPRESENTATIVE TO PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION 4. BUILDING & SAFETY DEPARTMENT REPORT FOR JANUARY 2011 5. COMMUNITY SERVICES DEPARTMENT REPORT FOR JANUARY 2011 6. FINANCE DEPARTMENT REPORT - NONE 7. PLANNING DEPARTMENT REPORT FOR JANUARY 2011 8. PUBLIC WORKS DEPARTMENT REPORT FOR JANUARY 2011 9. POLICE DEPARTMENT REPORT FOR JANUARY 2011 10. FIRE DEPARTMENT QUARTERLY REPORT — NONE MAYOR'S AND COUNCIL MEMBERS' ITEMS — NONE RECESS TO REDEVELOPMENT AGENCY MEETING NO PUBLIC HEARINGS ARE SCHEDULED, THEREFORE, THE CITY COUNCIL WILL ADJOURN AND NOT RECONVENE AT 7:00 P.M. UNLESS THERE ARE ITEMS FROM THE AFTERNOON SESSION THAT HAVE NOT BEEN CONSIDERED 7:00 P.M. PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. PRESENTATIONS — NONE PUBLIC HEARINGS — NONE ADJOURNMENT The next regular meeting of the City Council will be held on March 1, 2011, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253, City Council Agenda 6 February 15, 2011 - 0 6 DECLARATION OF POSTING I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of February 15, 2011, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 1 1 1, on February 11, 2011. DATE : February 11, 2011 C VERONICA J ONTECINO, City Clerk City of La Quinta, California Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7103, twenty- four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777- 7103. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. City Council Agenda 7 February 15, 201 1 O �440" � 5 �i GFMOFTtl49 COUNCIL/RDA MEETING DATE: February 15, 2011 ITEM TITLE: Demand Register Dated February 15, 2011 RECOMMENDATION: Approve Demand Register Dated February 15, 2011 BACKGROUND: Prepaid Warrants: 90553 - 90588} 84,896.48 90589 - 90616} 766,400.38 Voids} 0.00 Wire Transfers} 195,467.50 P/R 36272-36281} 231,061.90 P/R Tax Transfers} 63,555.41 Payable Warrants: 90617 - 90733} 1,324,876.81 $2,666,258.48 FISCAL IMPLICATIONS: Demand of Cash -City $2,043,127.18 Demand of Cash -RDA $622,931.30 Demand of Cash - HA $200.00 Demand of Cash - HA Comm $150.00 r John M. Falconer, Finance Director AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR ! STUDY SESSION PUBLIC HEARING CITY OF LA QUINTA BANK TRANSACTIONS 1125/11 - 2/08/11 1/25/11 WIRE TRANSFER - TASC 1/26111 WIRE TRANSFER -CORNER ESCROW 2/1/11 WIRE TRANSFER - HEALTH PREMIUM 2/1/11 WIRE TRANSFER - PERS 214/11 WIRE TRANSFER - ICMA 214111 WIRE TRANSFER -PERS 2/4/11 WIRE TRANSFER -LQCEA TOTAL WIRE TRANSFER OUT $1,608.61 $2,500.00 $111,995.89 $2,256.35 $22,210.75 $54,733.40 $162.50 $195,467.50 0"'�9 PREPARED O1/27/2011, 9:21:57 EXPENDITURE APPROVAL LIST PAGE 1 PROGRAM: GM339L AS OF: 01/28/2011 CHECK DATE: 01/28/2011 CITY OF LA QUINTA, CALIFORNIA ____________________________________________________________________________________________________________________________________ VEND NO INVOICE SEQ# VOUCHER VENDOR NAME P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK EFT OR HAND -ISSUED ___N-______________N-___N- DATE _________-_________--_______________DESCRIPTION NO ________________________________________------ -MOUNT AMOUNT 0000015 00 ADT SECURITY SERVICES 288.47 39644641 003145 00 01/28/2011 101-3002-451.41-30 FEB-ALARM 39644642 003144 00 01/28/2011 101-5055-422.41-30 FEB-ST#93 SECURITY 45.20 39644633 003146 00 01/28/2011 101-7004-431.41-30 FEB'11-JAN'12 ALARM 632.48 VENDOR TOTAL * 966.15 0001571 JAN-11 00 ALDERSON, ED 003151 00 01/28/2011 101-6001-463.10-10 PLANNING COMM MTG 100.00 VENDOR TOTAL * 100.00 0002807 JAN'll 00 BARROWS, KATIE 003149 00 01/28/2011 101-6001-463.10-10 PLANNING COMM MTG 100.00 VENDOR TOTAL * 100.00 0003137 00 BURRTEC ENVIRONMENTAL 817.50 45PU467225 003153 00 01/28/2011 401-1771-551.45-01 SPORTS CMPLX RR VENDOR TOTAL * 817.50 0001154 00 CALIFORNIA ASSOC OF CODE 25.00 2117560 003156 00 01/28/2011 101-5004-424.51-01 CONTINUED EDUC 2124284 003156 00 01/28/2011 101-5004-424.51-01 CONTINUED EDUC 25.00 VENDOR TOTAL * 50.00 0005674 1189959 00 CIGNA HEALTH CARE 003153 00 01/28/2011 101-0000-209.43-00 FEB-DENTAL INSUR 8,789.97 VENDOR TOTAL * 8,789.97 0000268 00 COACHELLA VALLEY WATER DIST 11507330136 003138 00 01/28/2011 101-3005-451.40-12 WATER-LQ PARK 268.20 VENDOR TOTAL * 268.20 0005291 00 COX, MIKE ELECTRIC INC 7 003153 00 01/28/2011 401-1791-551.45-01 ST#32 PROJECT 34,849.90 VENDOR TOTAL * 34,849.90 0005517 00 CRYSTAL CLEAR MIRROR & GLASS 7415 003156 00 01/28/2011 401-1849-551.45-01 REHAB 52475CARRANZA 3,975.00 VENDOR TOTAL * 3,975.00 0000189 00 DEPARTMENT OF CONSERVATION OCT-DEC 2010 003154 00 01/28/2011 101-0000-203.08-00 MOTION/SEISMIC FEES 1,481.08 OCT-DEC 2010 003155 00 01/28/2011 101-5000-342.81-00 MOTION/SEISMIC FEES 74.05- VENDOR TOTAL * 1,407.03 0000136 00 GAS COMPANY, THE 9422738006 003147 00 01/28/2011 101-3002-451.41-13 GAS SVC 11/19-12/22 285.09 VENDOR TOTAL * 285.09 0003427 00 HSBC BUSINESS SOLUTIONS 45136 003156 00 01/28/2011 101-3001-451.33-62 SP EVENT -PILLARS 21.98 I PREPARED 01/27/2011, 9:21:57 EXPENDITURE APPROVAL LIST PAGE 2 PROGRAM: GM339L AS OF: 01/28/2011 CHECK DATE: 01/28/2011 CITY OF LA QUINTA, CALIFORNIA _____________________________________ VEND NO SEQ# VENDOR NAME ITEM CHECK EFT OR HAND -ISSUED INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT AMOUNT AMOUNT_ NO NO NO DATE NO DESCRIPTION 0003427 00 HSBC BUSINESS SOLUTIONS VENDOR TOTAL ■ 21.98 0000269 00 IMPERIAL IRRIGATION DIST 1,548.85 50014663 003140 00 01/28/2011 101-3002-451.41-01 ELECTRIC SVC 50315940 003139 00 01/28/2011 101-5055-422.41-01 ST#70 ELECTRIC SVC 364.88 VENDOR TOTAL s 1,913.73 0003184 REIMB 00 JOHNSON, 003153 LES 00 01/28/2011 101-6002-463.51-01 MEALS-ULRICH/LES 34.86 VENDOR TOTAL a 34.86 0000182 11811 00- LEAGUE OF CALIFORNIA 003156 00 CITIES 01/28/2011 101-6001-463.51-01 CONF REGISTRATION 2,550.00 VENDOR TOTAL ■ 2,550.00 0004795 1000085795 00 LIGHTSQUARED LP 003156 00 01/28/2011 101-5056-425.41-25 SATELLITE PH 1/14-2/13 147.82 VENDOR TOTAL ■ 147.82 0004874 00 MCKINZIE ELECTRICAL CONTRACTORS INC 150.00 706 003153 00 01/28/2011 101-5055-422.43-61 ST#70 ELECTRICAL 705 003153 00 01/28/2011 401-1847-551.45-01 REHAB 52900RAMIREZ 740.00 703 003153 00 01/28/2011 401-1848-551.45-01 REHAB 52685VALLEJO 1,989.00 704 003153 00 01/28/2011 401-1849-551.45-01 REHAB 52475CARRANZA 955.00 VENDOR TOTAL ■ 3,834.00 0003146 00 MONTECINO, VERONICA 65.75 REIMB 003137 00 01/28/2011 101-2001-411.56-02 SUPPLIES VENDOR TOTAL * 65.75 0005775 38 00 MOYA, DANIEL 003156 00 01/28/2011 401-1848-551.45-01 REHAB 52685VALLEJO 80.30 34 003153 00 01/28/2011 401-1849-551.45-01 REHAB 52475CARRANZA 1,400.00 39 003156 00 01/28/2011 401-1849-551.45-01 REHAB 52475CARRANZA 150.00 33 003153 00 01/28/2011 401-1851-551.45-01 REHAB 77330SONORA 1,500.00 VENDOR TOTAL 3,130.00 0000443 JAN'11 00 PUENTE, 003153 MARIA 00 01/28/2011 101-6001-463.10-10 HIST PRESERVATION MTG 75.00 VENDOR TOTAL * 75.00 0006024 162500210 00 QUARTZ 003156 SURFACES 00 01/28/2011 401-1848-551.45-01 REHAB 52685VALLEJO 6,171.00 VENDOR TOTAL * 6,171.00 0000095 JAN'11 00 QUILL, 003150 PAUL 00 01/28/2011 101-6001-463.10-10 PLANNING COMM MTG 100.00 VENDOR TOTAL * 100.00 0003755 00 REDMON, PEGGY ANNETTE O J �J PREPARED O1/27/2011, 9:21:57 EXPENDITURE APPROVAL LIST PAGE 3 PROGRAM: GM339L AS OF: 01/28/2011 CHECK DATE: 01/28/2011 CITY OF LA QUINTA, CALIFORNIA ____________________ ________________________________________________________________________________________________________________ VEND NO SEQ# INVOICE VOUCHER VENDOR NAME P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK EFT OR HAND-ISSUED ___N-______________N-___N- DATE _______________-___N-_______________DESCRIPTION ___________________________------_____________ AMOUNT 0003755 00 REDMON, PEGGY ANNETTE JAN'll 003153 00 01/28/2011 101-6001-463.10-10 HIST PRESERVATION MTG 75.00 VENDOR TOTAL 75.00 0000445 00 JAN'll SHARP, ARCHIE 003153 00 01/28/2011 101-6001-463.10-10 HIST PRESERVATION MTG 75.00 VENDOR TOTAL * 75.00 0000909 00 STANDARD INSURANCE COMPANY 643068001 003153 00 01/28/2011 101-0000-209.47-00 FEB-LIFE INSUR 728.65 643068001 003153 00 01/28/2011 101-0000-209.55-00 FEB-STD/LTD INSUR 5,929.05 VENDOR TOTAL * 6,657.70 0006006 00 STANDARD INSURANCE COMPANY RV 6430680002 003153 00 01/28/2011 101-0000-209,48-00 FEB-ADDL LIFE INSUR 862.00 VENDOR TOTAL * 862.00 0000056 00 TIME WARNER CABLE 84.95 594839 003141 00 01/28/2011 101-5055-422.41-01 ST#32 CABLE 277799 003142 00 01/28/2011 502-0000-512.30-03 CABLE 1/20-2/19 8.42 178583 003143 00 01/28/2011 502-0000-512.30-03 FEB-INTERNET 498.95 VENDOR TOTAL * 592.32 0004621 00 TOWER ENERGY GROUP 9738170IN 003153 00 01/28/2011 501-0000-511.43-34 FUEL 1/1-15/11 2,968.57 VENDOR TOTAL * 2,968.57 0002290 00 VERIZON CALIFORNIA 114.67 771-0105 003135 00 01/28/2011 101-3006-451.41-22 MUSEUM ELEVATOR UHB-9234 003136 00 01/28/2011 101-5054-421.43-62 DATA LINE CORP CTR 277.52 771-9713 003133 00 01/28/2011 101-7004-431.41-04 HWY111/WASHINGTON 38.84 360-5653 003134 00 01/28/2011 101-7004-431.41-04 SIGNAL 1/7-2/6 43.82 VENDOR TOTAL * 474.85 0000068 00 VERIZON COMMUNICATIONS 1100796348 003132 00 01/28/2011 101-4002-415.41-22 INTERNET 1/10-2/9 79.95 VENDOR TOTAL * 79.95 0002955 00 VERIZON WIRELESS 941375054 003130 00 01/28/2011 101-1001-411.41-25 MOBILE PH 12/14-1/13 28.26 9381818948 003129 00 01/28/2011 101-4002-415.41-25 PC CARD 12/4-1/3 45.01 941375054 003131 00 01/28/2011 101-4002-415.41-25 MOBILE PH 12/14-1/13 1,425.31 VENDOR TOTAL * 1,498.58 0001742 00 VISION SERVICE PLAN - (CA) 1019440001 003153 00 01/28/2011 101-0000-209.45-00 FEB-VISION INSUR 1,707.30 VENDOR TOTAL * 1,707.30 0000070 00 WAL MART COMMUNITY PK017HVX6A 003156 00 01/28/2011 101-3003-451.51-33 RETURN CREDIT 43.24- O r-� N PREPARED O1/27/2011, 9:21:57 EXPENDITURE APPROVAL LIST PAGE 4 PROGRAM: GM339L AS OF: 01/28/2011 CHECK DATE: 01/28/2011 CITY OF LA QUINTA, CALIFORNIA ____________________ ________________________________________________________________________________________________________________ VEND NO INVOICE SEO# VENDOR NAME VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK EFT OR HAND -ISSUED ___N-______________N-___N- _________-_________-- DATE NO _________________-_________-______________------_____________------ DESCRIPTION AMOUNT AMOUNT 0000070 00 WAL MART COMMUNITY PH017HVX64 003156 00 01/28/2011 101-3003-451.51-33 SP EVENT-BRKFST W SANTA 21.72 701R79POV 003156 00 01/28/2011 501-0000-511.43-40 VEHICALS R&M 23.75 VENDOR TOTAL 2.23 0000124 JAN'll 00 WILBUR, ALLAN 003152 00 01/28/2011 101-6001-463.10-10 HIST PRESERVATION MTG 75.00 VENDOR TOTAL * 75.00 0003932 00 WILKINSON, ROBERT WALTER 100.00 JAN'll 003148 00 01/28/2011 101-6001-463.10-10 PLANNING COMM MTG VENDOR TOTAL ■ 100.00 0000444 JAN'll 00 WRIGHT, ROBERT 003153 00 01/28/2011 101-6001-463.10-10 HIST PRESERVATION MTG 75.00 VENDOR TOTAL 75.00 TOTAL EXPENDITURES **■ 84,896.48 GRAND TOTAL>** 84,896.48 O r, W PREPARED 02/03/2011, 10:29:30 EXPENDITURE APPROVAL LIST PAGE 1 PROGRAM: GM339L AS OF: 02/04/2011 CHECK DATE: 02/04/2011 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEQ# VENDOR NAME CHECK EFT, EPAY OR HAND -ISSUED INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM AMOUNT ----------------------------------------NO---------------DESCRIPTION---------------------------AMOUNT ---NO NO NO DATE ------------- 0006025 00 AFFORDABLE HOME LOANS d REALTY 42.00 BL#102823 003256 00 02/04/2011 101-1000-321.00-00 REFUND VENDOR TOTAL » 42.00 0003726 00 2521523872 BANK OF 003216 NEW YORK 00 MELLON 02/04/2011 101-4001-415.31-13 ADMN FEES Q/E 12/31 2,564.34 VENDOR TOTAL * 2,564.34 0000133 00 CALPERS LONG-TERM CARE PROGRAM 106.00 20110204 PR0204 00 02/04/2011 101-0000-209.49-00 PAYROLL SUMMARY VENDOR TOTAL r 106.00 0000268 00 COACHELLA VALLEY WATER DIST 186.10 VARIOUS 003249 00 02/04/2011 101-3002-451.41-16 WATER SVC 317099849626 003237 00 02/04/2011 101-3005-451.40-01 WATER SVC 330.36 316527849054 003238 00 02/04/2011 101-3005-451.40-02 WATER SVC 529.64 316343848870 003239 00 02/04/2011 101-3005-451.40-12 WATER SVC 1,124.28 VARIOUS 003244 00 02/04/2011 101-3005-451.40-03 WATER SVC 59.88 VARIOUS 003245 00 02/04/2011 101-3005-451.40-04 WATER SVC 397.96 VARIOUS 003246 00 02/04/2011 101-3005-451.40-05 WATER SVC 64.36 VARIOUS 003247 00 02/04/2011 101-3005-451.40-06 WATER SVC 203.26 VARIOUS 003248 00 02/04/2011 101-3005-451.40-14 WATER SVC 297.34 110521324960 003268 00 02/04/2011 191-3005-451.40-07 PIONEER PARK 282.22 VARIOUS 003251 00 02/04/2011 101-5008-419.41-16 WATER SVC 121.95 269363692128 003240 00 02/04/2011 101-5055-422.41-16 ST#70 WATER SVC 61.49 VARIOUS 003250 00 02/04/2011 101-5055-422.41-16 WATER SVC 591.90 114655329660 003241 00 02/04/2011 101-7004-431.41-19 WATER SVC 20.12 278563737672 003242 00 02/04/2011 101-7004-431.41-19 WATER SVC 22.36 VARIOUS 003243 00 02/04/2011 101-7004-431.41-19 WATER SVC 13,996.99 306843768054 003236 00 02/04/2011 405-9001-702.32-15 SRR PM10 233.10 VENDOR TOTAL 18,523.31 0006027 00 DIGITAL PRINTING SERVICE 1448 003269 00 02/04/2011 101-3001-451.33-04 SIGNAGE YOUTH FESTIVAL 224.40 VENDOR TOTAL x 224.40 0005722 00 DORSEY, PAMELA J 25.00 JAN 25TH 003270 00 02/04/2011 241-9101-705.10-10 HOUSING COMM MTG JAN 25TH 003271 00 02/04/2011 242-9201-706.10-10 HOUSING COMM MTG 25.00 VENDOR TOTAL * 50.00 0002125 00 REIMB EVANS, 003268 DOUG 00 02/04/2011 101-1003-413.51-01 MILEAGE-RIV CO EDA 31.62 VENDOR TOTAL * 31.62 0006026 00 FUN SERVICES 21239 003269 00 02/04/2011 101-3003-451.51-33 YOUTH FESTIVAL 11000.00 VENDOR TOTAL * 11000.00 0005071 00 GARFF PROPERTIES -LA QUINTA LLC PREPARED 02/03/2011, 10:29:30 EXPENDITURE APPROVAL LIST PAGE 2 PROGRAM: GM339L AS OF: 02/04/2011 CHECK DATE: 02/04/2011 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ EFT, EPAY OR VEND NO SEQ# INVOICE VOUCHER VENDOR NAME P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND-ISSUED ---NO--------------NO---NO -------------------NO---------------DESCRIPTION---------------------------AMOUNT DATE ------------- AMOUNT 0005971 00 GARFF PROPERTIES -LA QUINTA LLC 2 003256 00 02/04/2011 406-9002-702.80-05 DISBURSEMENT REQ 550,516.64 ' VENDOR TOTAL r 550,516.64 0000136 00 9422738006 GAS COMPANY, 003268 THE 00 02/04/2011 101-3002-451.41-13 GAS SVC 12/22-1/24 393.53 15294440449 003268 00 02/04/2011 101-3004-451.41-13 GAS SVC 12/21-1/24 762.11 2692565001 003220 00 02/04/2011 101-5008-419.41-13 GAS SVC 1,081.51 1208591246 003219 00 02/04/2011 101-5055-422.41-13 ST#32 GAS SVC 135.08 VENDOR TOTAL * 2,372.23 0000627 00 REIMB HENDERSON, TERRY 003257 00 02/04/2011 101-1001-411.51-01 TRVL EXP-SACAMENTO 520.77 REIMB 003268 00 02/04/2011 101-1001-411.51-01 MILEAGE -INLAND SO CA RDV 108.12 VENDOR TOTAL r 628.89 0003427 00 HSBC BUSINESS SOLUTIONS 84.81 57248 003256 00 02/04/2011 501-0000-511.43-40 VEH#49 BATTERY VENDOR TOTAL * 84.81 0000269 00 IMPERIAL IRRIGATION DIST 1,599.66 50014663 003268 00 02/04/2011 101-3002-451.41-01 ELECTRIC SVC 50515886 003268 00 02/04/2011 101-3004-451.41-01 ELECTRIC SVC 2,951.30 50514012 003226 00 02/04/2011 101-3005-451.40-53 PIONEER ELECTRIC SVC 29.11 VARIOUS 003228 00 02/04/2011 101-3005-451.40-54 ELECTRIC SVC 485.87 VARIOUS 003229 00 02/04/2011 101-3005-451.40-65 ELECTRIC SVC 20.63 50435874 003268 00 02/04/2911 101-3005-451.40-51 ELECTRIC SVC 5.38 50210171 003268 00 02/04/2011 101-3005-451.40-52 ELECTRIC SVC 4,215.29 VARIOUS 003268 00 02/04/2011 101-3005-451.40-61 ELECTRIC SVC 3,972.44 50148040 003268 00 02/04/2011 101-3005-451.40-66 ELECTRIC SVC 5.38 50014729 003268 00 02/04/2011 101-3005-451.40-62 ELECTRIC SVC 112.10 50422540 003268 00 02/04/2011 101-3006-451.41-01 ELECTRIC SVC 928.93 50014539 003224 00 02/04/2011 101-5008-419.41-01 CIVIC CTR-ELECTRIC SVC 9,252.20 50315942 003225 00 02/04/2011 101-5055-422.41-01 ST#93-ELECTRIC SVC 644.36 VARIOUS 003230 00 02/04/2011 101-7003-431.41-01 ELECTRIC SVC 775.53 50464779 003221 00 02/04/2011 101-7004-431.41-04 ELECTRIC SVC 61.29 50464801 003222 00 02/04/2011 101-7004-431.41-04 ELECTRIC SVC 63.82 50464348 003223 00 02/04/2011 101-7004-431.41-04 ELECTRIC SVC 62.55 50512456 003227 00 02/04/2011 101-7004-431.41-07 ELECTRIC SVC 42.23 VARIOUS 003231 00 02/04/2011 101-7004-431.41-04 ELECTRIC SVC 1,385.04 VARIOUS 003232 00 02/04/2011 101-7004-431.41-07 ELECTRIC SVC 17,294.54 VARIOUS 003233 00 02/04/2011 101-7004-431.41-09 ELECTRIC SVC 270.21 VARIOUS 003234 00 02/04/2011 101-7004-431.41-04 ELECTRIC SVC 5,027.19 VARIOUS 003235 00 02/04/2011 101-7004-431.41-07 ELECTRIC SVC 2,541.43 VENDOR TOTAL 51,746.48 0004503 00 LA QUINTA CHAMBER OF COMMERCE 2311 003258 00 02/04/2011 101-1001-411.51-01 MAYOR'S LUNCHEON 120.00 2311 003259 00 02/04/2011 101-1002-413.51-01 MAYOR'S LUNCHEON 180.00 2311 003260 00 02/04/2011 101-1003-413.51-01 MAYOR'S LUNCHEON 90.00 n v� PREPARED 02/03/2011, 10:29:30 EXPENDITURE APPROVAL LIST PAGE 3 PROGRAM: GM339L AS OF: 02/04/2011 CHECK DATE: 02/04/2011 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ EFT, EPAY OR VEND NO INVOICE SEQ# VOUCHER VENDOR NAME P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND-ISSUED ---NO--------------NO---NO -------------------NO---------------DESCRIPTION---------------------------AMOUNT DATE ------------- AMOUNT 0004503 00 LA QUINTA CHAMBER OF COMMERCE 30.00 2311 003261 00 02/04/2011 101-1004-413.51-01 MAYOR'S LUNCHEON 2311 003262 00 02/04/2011 101-2001-411.51-01 MAYOR'S LUNCHEON 30.00 2311 003263 00 02/04/2011 101-2001-411.51-02 MAYOR'S LUNCHEON 30.00 2311 003264 00 02/04/2011 101-2001-411.51-01 MAYOR'S LUNCHEON 30.00 2311 003265 00 02/04/2011 101-2001-411.51-02 MAYOR'S LUNCHEON 30.00 2311 003266 00 02/04/2011 101-2001-411.51-03 MAYOR'S LUNCHEON - 30.00 2311 003267 00 02/04/2011 101-7001-431.51-01 MAYOR'S LUNCHEON 30.00 VENDOR TOTAL * 600.00 0005892 118 00 LARA MASONRY 003257 00 02/04/2011 401-1849-551.45-01 REHAB 52475CARRANZA 4,080.00 VENDOR TOTAL * 4,080.00 0005685 JAN 25TH 00 LAROCCA, TERESA 003272 00 L 02/04/2011 241-9101-705.10-10 HOUSING COMM MTG 25.00 JAN 25TH 003273 00 02/04/2011 242-9201-706.10-10 HOUSING COMM MTG 25.00 VENDOR TOTAL * 50.00 0005865 JAN 25TH 00 LEIDNER, SUE 003274 M 00 02/04/2011 241-9101-705.10-10 HOUSING COMM MTG 25.00 JAN 25TH 003275 00 02/04/2011 242-9201-706.10-10 HOUSING COMM MTG 25.00 VENDOR TOTAL * 50.00 0000037 00 LOWE'S HOME IMPROVEMENT WAREHOUSE 966676 003269 00 02/04/2011 101-3005-451.43-59 LQ PK PLUMBING 2.89 969800 003268 00 02/04/2011 101-5008-419.43-88 RETURN CREDIT 2.16- 913361 003268 00 02/04/2011 101-5008-419.43-88 PUBLIC BLDG R&M 4.22 960792 003269 00 02/04/2011 101-5008-419.56-02 OPERATING SUPPLIES 27.66 913361 003268 00 02/04/2011 101-5055-422.43-61 ST#70 R&M 1.94 960773 003269 00 02/04/2011 101-5055-422.43-61 ST#93 R&M 3.83 920357 003269 00 02/04/2011 101-5055-422.43-61 RETURN CREDIT 4.95- 966386 003269 00 02/04/2011 101-5055-422.43-61 ST#32 R&M 4.48 920434 003269 00 02/04/2011 101-7006-431.56-02 TRFF TECH SUPPLIES 6.04 997984 003268 00 02/04/2011 401-1848-551.45-01 REHAB -WINDOW CVR 595.11 966888 003268 00 02/04/2011 401-1848-551.45-01 REHAB 52685VALLEJO - 280.58 960069 003269 00 02/04/2011 401-1848-551.45-01 REHAB 52685VALLEJO 64.16 920547 003269 00 02/04/2011 401-1848-551.45-01 REHAB 52685VALLEJO 172.91- 999966 003268 00 02/04/2011 401-1849-551.45-01 REHAB 52455CARRANZA 40.00 917832 003268 00 02/04/2011 401-1849-551.45-01 REHAB 52475CARRANZA 10.80 970940 003269 00 02/04/2011 401-1851-551.45-01 REHAB 77330SONORA 40.00 VENDOR TOTAL * 901.69 0000040 00 NEXTEL COMMUNICATIONS 916525027102 003252 00 02/04/2011 101-4002-415.41-25 MOBILE PH 12/23-1/22 1,748.54 VENDOR TOTAL * 1,748.54 0001772 00 PALM SPRINGS PUMP INC 103001 003269 00 02/04/2011 503-0000-431.43-20 CAMPUS LAKE PUMP 12,200.00 VENDOR TOTAL * 12,200.00 0001273 00 POWELL, DEBORAH Chi PREPARED 02/03/2011, 10:29:30 EXPENDITURE APPROVAL LIST PAGE 4 PROGRAM: GM339L AS OF: 02/04/2011 CHECK DATE: 02/04/2011 CITY OF LA QUINTA, CALIFORNIA ____________________________________ VEND NO SEQ# VENDOR NAME CHECK EFT, EPAY OR HAND -ISSUED INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM AMOUNT AMOUNT ___N-______________N-___N-_________-DATE _________-- NO __________________________________________------_____________------ DESCRIPTION 0001273 REIMB 00 POWELL, DEBORAH 003268 00 02/04/2011 101-1003-413.51-03 US RURAL DEV MTG 72.42 VENDOR TOTAL * 72.42 0005936 00 128111014 PTM GENERAL ENGINEERING SERVICE INC 003256 00 02/04/2011 401-1792-551.45-01 FINAL 2008-04B 117,928.77 VENDOR TOTAL * 117,928.77 0000150 00 SPARKLETTS 18.39 12011 003217 00 02/04/2011 101-5054-421.41-16 WATER SVC 12011 003218 00 02/04/2011 101-7003-431.56-52 WATER SVC 112.96 VENDOR TOTAL * 131.35 0000063 00 UNITED WAY OF THE DESERT 64.00 20110204 PRO204 00 02/04/2011 101-0000-209.81-00 PAYROLL SUMMARY VENDOR TOTAL * 64.00 0002290 777-7376 00 VERIZON CALIFORNIA 003215 00 02/04/2011 101-5054-421.41-22 COPR CTR 1/16-2/15 332.17 VENDOR TOTAL * 332.17 0000068 00 VERIZON COMMUNICATIONS 1160767123 003214 00 02/04/2011 101-4002-415.41-22 INTERNET 1/25-2/24 79.99 VENDOR TOTAL * 79.99 0003350 REIMB 00 WINNER, ED 003268 00 02/04/2011 101-7002-431.51-01 MILEAGE -UCLA CONF 114.73 VENDOR TOTAL * 114.73 0000753 92224 00 WIRELESS WATCHDOGS 003268 00 02/04/2011 101-4002-415.41-25 MOBILE MAINT 1/14-2/13 156.00 VENDOR TOTAL * 156.00 TOTAL EXPENDITURES **** 766,400.38 GRAND TOTAL ******************** 766,400.38 PREPARED 02/08/2011, 9:30:22 EXPENDITURE APPROVAL LIST PAGE 1 PROGRAM: GM339L AS OF: 02/08/2011 CHECK DATE: 02/08/2011 CITY OF LA QUINTA, CALIFORNIA _____________________________________ _______________________________________________________________________________________________ VEND NO SEO# VENDOR NAME ITEM CHECK EFT, EPAY OR HAND-ISSUED INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT AMOUNT AMOUN ___N-______________N-___N- ___________________-- DATE NO __________________________________________------_____________------ DESCRIPTION 0000002 00 ACE HARDWARE 73.04 108127 003297 00 02/08/2011 101-5008-419.43-88 PUBLIC BLDG R&M 108161 003297 00 02/08/2011 101-5008-419.43-88 PUBLIC BLDG R&M 19.92 106935 003297 00 02/08/2011 101-5008-419.43-88 PUBLIC BLDG R&M 24.43 108210 003297 00 02/08/2011 101-5008-419.43-88 PUBLIC BLDG R&M 3.21 106918 003297 00 02/08/2011 101-5008-419.43-88 PUBLIC BLDG R&M .35 VENDOR TOTAL * 120.95 0004992 13652 00 ADVANCED 003304 INC 00 02/08/2011 101-3002-451.42-15 JANITORIAL SVC 1,493.25 13652 003306 00 02/08/2011 101-3004-451.42-15 JANITORIAL SVC 1,868.30 13652 003305 00 02/08/2011 101-3005-451.42-15 JANITORIAL SVC 1,536.60 13652 003307 00 02/08/2011 101-3006-451.42-15 JANITORIAL SVC 1,121,65 13652 003301 00 02/08/2011 101-5008-419.42-15 JANITORIAL SVC 4,571.65 13652 003302 00 02/98/2011 101-5054-421.42-15 JANITORIAL SVC 893.30 13652 003303 00 02/08/2011 101-7003-431.42-15 JANITORIAL SVC 521.65 VENDOR TOTAL * 12,006.40 0002688 00 ADVANTAGE FITNESS PRODUCTS 112.50 SI136428 003195 00 02/08/2011 101-5055-422.34-04 ST#32 PRV MAINT VENDOR TOTAL * 112.50 0005170 LYUM449955 00 ALSCO INC 003173 00 02/08/2011 101-7003-431.44-07 UNIFORM RENTAL 90.00 LYUM452777 003315 00 02/08/2011 101-7003-431.44-07 UNIFORM RENTAL 100.00 LYUM449955 003174 00 02/08/2011 101-7004-431.44-07 UNIFORM RENTAL 11.83 LYUM452777 003316 00 02/08/2011 101-7004-431.44-07 UNIFORM RENTAL 17.26 VENDOR TOTAL * 219.09 0005016 VARIOUS 00 ALVAREZ, 003288 MARIA 00 ISABEL 02/08/2011 101-3002-451.33-43 INSTRUCTOR PYMT 53.90 VENDOR TOTAL * 53.90 0000296 00 AMERICAN FORENSIC NURSES INC 59382 003299 00 02/08/2011 101-5054-421.36-31 BLOOD ALCOHOL 451.88 59264 003299 00 02/08/2011 101-5054-421.36-31 BLOOD ALCOHOL 82.16 59319 003299 00 02/08/2011 101-5054-421.36-31 BLOOD ALCOHOL 194.32 59441 003299 00 02/08/2011 101-5054-421.36-31 BLOOD ALCOHOL 328.64 VENDOR TOTAL * 1,057.00 0005355 00 AMERICAN REPROGRAPHICS/OCBLC 5949356 003313 00 02/08/2011 401-1850-551.45-01 PLANWELL 2010-13 28.66 - VENDOR TOTAL * 28.66 0000016 00 AMERIPRIDE UNIFORM SERVICES 85.45 1400030374 003202 00 02/08/2011 101-3002-451.42-15 JANITORIAL VENDOR TOTAL * 85.45 0003592 00 ANDERSON COMMUNICATIONS, INC. 6419 003181 00 02/08/2011 501-0000-511.43-40 VEH#28 ANTENNA 177.17 PREPARED 02/08/2011, 9:30:22 EXPENDITURE APPROVAL LIST PAGE 2 PROGRAM: GH339L AS OF: 02/08/2011 CHECK DATE: 02/08/2011 CITY OF LA QUINTA, CALIFORNIA ____________________________________ ________________________________________________________________________________________________ VEND NO SEQ# VENDOR NAME CHECK EFT, EPAY OR HAND-ISSUED INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM AMOUNT AMOUNT ___N-______________N-___N-_________-DATE _________-- NO ________________________________________--------_____________------___ DESCRIPTION 0003592 00 ANDERSON COMMUNICATIONS, INC. 240.00 6417 003181 00 02/08/2011 501-0000-511.43-40 VEH#49 VENDOR TOTAL 417.17 0005831 2729 00 AQUATECHNEX LLC 003201 00 02/08/2011 101-7004-431,34-04 SRR LLD LAKE SVC 680.00 2745 003201 00 02/08/2011 101-7004-431.34-04 SRR LLD LAKE SVC 680.00 2730 003200 00 02/08/2011 405-9001-702.32-15 VILLAGE LAKE SVC 575.00 2746 003201 00 02/08/2011 405-9001-702.32-15 SRR VILLAGE LAKE SVC 575.00 VENDOR TOTAL ■ 2,510.00 0005868 100940 00 ARAMEXX CONSTRUCTION 003313 00 02/08/2011 401-1B07-551.45-01 FINALS% RETANTION 8,302.20 VENDOR TOTAL > 8,302.20 0006035 00 ARC IMAGING RESOURCES 57.31 722834 003340 00 02/08/2011 101-7002-431.53-01 PLOTTER PAPER VENDOR TOTAL r 57.31 0000300 22780 00 BIO-TOX LABORATORIES 003299 00 02/08/2011 101-5054-421.36-31 BLOOD ALCOHOL 256.22 22781 003299 00 02/08/2011 101-5054-421.36-31 BLOOD ALCOHOL 1,226.60 VENDOR TOTAL * 1,482.82 0003274 00 BODDEN, RENATE 70.00 VARIOUS 003289 00 02/08/2011 101-3002-451.33-43 INSTRUCTOR PYMT VENDOR TOTAL * 70.00 0000137 00 BOYS & GIRLS CLUB OF COACHELLA VLLY 31710 003200 00 02/08/2011 101-3001-451.33-10 CDBG FUNDING 10,000.00 VENDOR TOTAL * 10,000.00 0000449 00 CALIFORNIA CONTRACTORS SUPPLIES F18974 003308 00 02/08/2011 101-7004-431.56-52 SUPPLY 131.04 F18975 003308 00 02/08/2011 101-7004-431.56-37 SUPPLY/GRAFFITI 136.91 VENDOR TOTAL ■ 267.95 0003790 00 CARDIFF TRANSPORTATION 384886 003300 00 02/08/2011 101-3003-451.56-02 GRIFFITH OBSERVATORY 11350.00 VENDOR TOTAL * 1,350.00 0000021 00 CARQUEST 6.88 7339392264 003204 00 02/08/2011 101-7004-431.56-52 SUPPLY VENDOR TOTAL r 6.88 0006037 00 CASITAS LAS ROSAS 50127 003343 00 02/08/2011 101-0000-228.30-00 REFUND 100.00 ' VENDOR TOTAL * 100.00 0000022 00 COW GOVERNMENT INC O GD PREPARED 02/08/2011, 9:30:22 EXPENDITURE APPROVAL LIST PAGE 3 PROGRAM: GM339L AS OF: 02/08/2011 CHECK DATE: 02/08/2011 CITY OF LA QUINTA, CALIFORNIA ____________________ ________________________________________________________________________________________________________________ VEND NO SEQ# VENDOR NAME EFT, EPAY OR INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO --------------------- NO NO DATE _---------------- NO ______________________________________________ DESCRIPTION --- ------ AMOUNT ------ ---_- --- AMOUNT 0000022 00 COW GOVERNMENT INC ' WGF4863 003313 00 02/08/2011 502-0000-512.43-13 3COM SWITCH MAINT 2,604.00 VENDOR TOTAL * 2,604.00 0004115 00 CHECKMATE TELEPHONE EXCHANGE 110102232101 003202 00 02/08/2011 101-5006-426.51-07 ANSWERING SVC 170.83 VENDOR TOTAL * 170.83 0004573 00 COMMUNITY HEALTH AGENCY DEC'10 003202 00 02/08/2011 101-5006-426.51-07 SHELTER SVC 6,387.13 VENDOR TOTAL * .6,387.13 0000631 00 COMPUTER PROTECTION TECHNOLOGY INC 15701-CPT 003294 00 02/08/2011 101-5008-419.43-25 PUBLIC BLDG 1,725.47 15701-CPT 003295 00 02/08/2011 101-5008-419.43-88 PUBLIC BLDG 5,158.77 15202-CPT 003296 00 02/08/2011 101-5008-419.43-88 PUBLIC BLDG R&M 1,299.12 15203-CPT 003297 00 02/08/2011 101-5008-419.43-88 PUBLIC BLDG R&M 3,005.58 VENDOR TOTAL * 11,188.94 0000358 00 COUNTS UNLIMITED INC 220.00 11005 003168 00 02/08/2011 101-7006-431.32-09 TRFF COUNTS VENDOR TOTAL * 220.00 0000512 00 12411 CVAG 003195 00 02/08/2011 235-0000-463.31-01 1ST QTR AB2766 13,342.25 VENDOR TOTAL * 13,342.25 0003033 00 DATA TICKET, INC. 34257 003202 00 02/08/2011 101-5004-424.31-19 DEC -CITATION SVC 1,130.00 34464 003297 00 02/08/2011 101-5004-424.31-19 DEC -CITATION SVC 939.35 VENDOR TOTAL * 2,069.35 0002302 00 DATELAND CONSTRUCTION CO., INC 11104 003314 00 02/08/2011 401-1836-551.45-01 FINAL BILLING 8,473.25 111004 003314 00 02/08/2011 401-1836-551.45-01 FINAL RETENTION 23,051.11 VENDOR TOTAL * 31,524.56 0000112 00 DEPARTMENT OF JUSTICE 831173 003178 00 02/08/2011 101-5054-421.36-31 BLOOD ALCOHOL 35.00 VENDOR TOTAL * 35.00 0000026 00 DESERT ELECTRIC SUPPLY S1786119001 003287 00 02/08/2011 101-7004-431.56-52 ELECTRICAL MATERIAL 113.22 S1788038001 003300 00 02/08/2911 101-7004-431.56-52 ELECTRIC 91.51 VENDOR TOTAL * 204.73 0001661 00 DESERT FOUNTAIN GAS SUPPLY 133479 003300 00 02/08/2011 101-3003-451.51-33 HELIUM RENTAL 8.00 VENDOR TOTAL * 8.00 0000357 00 DESERT RECREATION DISTRICT O 1`J O PREPARED 02/08/2011, 9:30:22 EXPENDITURE APPROVAL LIST PAGE 4 PROGRAM: GM339L AS OF: 02/08/2011 CHECK DATE: 02/08/2011 CITY OF LA QUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ VEND NO SEQ# VENDOR NAME CHECK EFT, EPAY OR HAND -ISSUED INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM AMOUNT ---NO--------------NO---NO----------DATE---------NO---------------DESCRIPTION---------------------------AMOUNT ---------------- 0000357 00 DESERT RECREATION DISTRICT 12411 003200 00 02/08/2011 101-3001-451.80-24 SOAP BOX DERBY FEES 1,450.00 VENDOR TOTAL * 1,450.00 0004026 00 DESERTARC 34.13 TCGQ5109 003201 00 02/08/2011 101-5004-424.56-02 UNIFORMS VENDOR TOTAL * 34.13 0004757 IN-0228881 00 DISPLAYS2G0 003300 00 02/08/2011 101-3001-451.33-04 FLYERHOLOERS 1D8.01 VENDOR TOTAL * 108.01 0004602 00 DOMINY & ASSOCIATES ARCHITECTS 271.54 27 003181 00 02/08/2011 401-1766-551.45-01 CORP YD PRJ 27 003181 00 02/08/2011 401-1791-551.45-01 ST#32 PRJ 543.90 VENDOR TOTAL * 815.44 0000389 VARIOUS 00 DUNHAM, KATHY 003293 00 02/08/2011 101-3002-451.33-43 INSTRUCTOR PYMT 154.70 VENDOR TOTAL ■ 154.70 0005879 210165-D/D1 00 EADY, LINDA RAE 003293 00 02/08/2011 101-3002-451.33-43 INSTRUCTOR PYMT 134.40 VENDOR TOTAL * 134.40 0000598 89190 00 ECONOLITE CONTROL PRODUCTS 003297 00 02/08/2011 INC 101-7006-431.56-02 V CAMERA CABLE 200.10 88986 003314 00 02/08/2011 101-7006-431.56-02 REPAIR BIU-S 234.25 . VENDOR TOTAL ■ 434.35 0000309 00 ELMS EQUIPMENT RENTAL INC 525.52 4347840001 003185 00 02/08/2011 601-0000-451.33-96 LIFT-BH CLASSIC VENDOR TOTAL > 525.52 0003312 FY 10/11 00 EMBASSY SUITES 003192 00 02/08/2011 401-1770-551.80-04 2ND QTR TOT 30,095.92 VENDOR TOTAL * 30,095.92 0006033 00 ENCHANTED MEMORIES PARTIES 00 02/08/2011 & RENTAL 101-3003-451.51-33 EVENT -YOUTH FESTIVAL 450.00 22611 003338 VENDOR TOTAL > 450.00 0006043 00 ENGAGE MARKETING GROUP 42.00 BL#105475 003330 00 02/08/2011 101-1000-321.00-00 REFUND VENDOR TOTAL ■ 42.00 0001987 00 EVANS, GUY CONTRACTOR SERVICE 256.00 99991061 003181 00 02/08/2011 101-5008-419.43-88 DOOR INSTALL 99991261 003181 00 02/08/2011 401-1849-551.45-01 REHAB 52475CARRANZA 697.00 VENDOR TOTAL ■ 953.00 0000031 00 FIRST CHOICE SERVICES Q T� d-s PREPARED 02/08/2011, 9:30:22 EXPENDITURE APPROVAL LIST PAGE 5 PROGRAM: GM559L AS OF: 02/08/2011 CHECK DATE: 02/08/2011 CITY OF LA QUINTA, CALIFORNIA ____________________ ________________________________________________________________________________________________________________ VEND NO SEQ# VENDOR NAME ITEM CHECK EFT, EPAY OR HAND -ISSUED INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT -MOUNT AMOUNT ___N-______________N-___N- _________-_________--_______________DESCRIPTION DATE NO ________________________________________------ 0000031 00 FIRST CHOICE SERVICES 222.93 111898 003317 00 02/08/2011 101-4002-415.56-27 COFFEE SUPPLIES 944924 003317 00 02/08/2011 101-4002-415.56-27 COFFEE SUPPLIES 93.50 VENDOR TOTAL 316.43 0004899 00 FURINO/GREENE CREATIVE INC 1,500.00 2212 003297 00 02/08/2011 101-1003-413.55-07 FEB-PR RETAINER 2213 003297 00 02/08/2011 101-1003-413.55-07 FEB-RETAINER 4,500.00 2214 003297 00 02/08/2011 101-1003-413.55-07 FEB-TOURISM SITE 500.00 2215 003297 00 02/08/2011 101-1003-413.55-07 MAR-FACEBOOK 500.00 2216 003297 00 02/08/2011 101-1003-413.55-07 PPC AD CAMPAIGN 600.00 2217 003297 00 02/08/2011 101-1003-413.55-07 MAR-PPC ONLINE 3,000.00 0006038 00 GRAF, BOB 50134 003345 00 02/08/2011 101-3000-342.30-00 REFUND VENDOR TOTAL * VENDOR TOTAL * 10,600.00 29.00 29.00 210162-B1 003293 00 02/08/2011 101-3002-451.33-43 INSINUt:IUH VYMI ��•�� 220906-3 003293 00 02/08/2011 101-3003-451.33-43 INSTRUCTOR PYMT 45.50 VENDOR TOTAL * 290.50 0000454 00 HIGH TECH IRRIGATION INC 201395 003293 00 02/08/2011 101-7004-431.56-52 MATERIAL 317.55 200651 003293 00 02/08/2011 101-7004-431.56-52 MATERIAL 317.55 200834 003293 00 02/08/2011 101-7004-431.56-52 MATERIAL 317.55 VENDOR TOTAL * 952.65 0006031 00 3/9-11/11 HILTON HOTEL 003336 - PASADENA 00 02/08/2011 101-6001-463.51-01 HOTEL ACCOMMODATIONS 1,714.50 VENDOR TOTAL * 1,714.50 0000311 00 HINDERLITER DE LLAMAS & ASSOC 975.00 17510-IN 003300 00 02/08/2011 101-4001-415.30-01 1ST QTR SALES TAX VENDOR TOTAL * 975.00 0000035 00 60012 HOARD INC, HUGH 003281 00 02/08/2011 101-5008-419.43-88 PUBLIC BLDGS R&M 463.35 60001 003282 00 02/08/2011 101-5008-419.43-88 PUBLIC BLDGS R&M 541.75 VENDOR TOTAL * 1,005.10 0004963 00 9636111 HUTCHINS MOTOR 003184 00 SPORTS INC 02/08/2011 501-0000-511.43-50 '06HONDA 28K SVC 1,397.11 VENDOR TOTAL * 1,397.11 0005040 00 INDEPENDENT ELECTRIC SUPPLY INC 796.26 S100524511001 003185 00 02/08/2011 101-3005-451.56-52 LIGHT REPAIR@CAMPUS S100574168001 003185 00 02/08/2011 101-3005-451.56-52 FB SKATE LIGHTS 438.59 S100581753001 003297 00 02/08/2011 101-7004-431.56-52 ELECTRIC MATERIAL 62.64 PREPARED 02/08/2011, 9:30:22 EXPENDITURE APPROVAL LIST PAGE 6 PROGRAM: GM339L AS OF: 02/08/2011 CHECK DATE: 02/08/2011 CITY OF LA QUINTA, CALIFORNIA ____________________ ________________________________________________________________________________________________________________ VEND NO SEQ# VENDOR NAME CHECK EFT, EPAY OR HAND -ISSUED INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM AMOUNT AMOUNT NO NO NO DATE NO DESCRIPTION -- 0005040 00 INDEPENDENT ELECTRIC SUPPLY INC VENDOR TOTAL * 1,297.49 0006034 00 ISOLA CORPORATION 12.00 BL#107281 003339 00 02/08/2011 101-1000-321.00-00 REFUND VENDOR TOTAL * 12.00 0005110 32786 00 ITERIS 003314 00 02/08/2011 101-7006-431.56-02 V CAMERA REPAIR 356.87 VENDOR TOTAL * 356.87 0005785 1054-02 00 JC SUPPLY 003297 CO 00 02/08/2011 101-7004-431.56-37 GRAFFITI 302.50 VENDOR TOTAL * 302.50 0000077 REIMB 00 JONASSON, 003167 TIM 00 02/08/2011 101-7001-431.51-01 LCC CONF 265.00 VENDOR TOTAL * 265.00 0004314 92709 00 JTB SUPPLY 003297 CO., 00 INC. 02/08/2011 101-7004-431.56-37 GRAFFITI 434.34 VENDOR TOTAL * 434.34 0006039 50135 00 KLEIN, REGIME 003346 00 02/08/2011 101-3000-342.30-00 REFUND 58.00 VENDOR TOTAL * 58.00 0000865 00 KRIBBS CONSTRUCTION, BRUCE 675.00 3283 003308 00 02/08/2011 101-7004-431.56-52 FOUNTAINS 3280 003181 00 02/08/2011 401-1811-551.45-01 DRINKING FOUNT INSTALL 1,546.00 3281 003202 00 02/08/2011 401-1811-551.45-01 PIONEER FOUNT DRAIN 1,600.00 3282 003300 00 02/08/2011 401-1811-551.45-01 PIONEER PK-BENCH 125.00 VENDOR TOTAL * 3,946.00 0003498 6831 00 L & L AUTOMOTIVE 003202 00 02/08/2011 501-0000-511.43-40 VEH#60 LOF 299.08 6851 003337 00 02/08/2011 501-0000-511.43-40 VEH#59 LOF 284.99 VENDOR TOTAL * 584.07 0005551 00 L Q HOSPITALITY LLC OCT-DEC'10 003202 00 02/08/2011 401-1826-551.80-04 TOT REBATE 28,283.04 VENDOR TOTAL * 28,283.04 0005714 00 LA QUINTA FARMS LLC 563 003185 00 02/08/2011 405-9001-702.32-15 SRR PMIO SVC 27,549.78 VENDOR TOTAL * 27,549.78 0001121 00 LA QUINTA VOLUNTEER FIRE DEPT JUN & DEC 003314 00 02/08/2011 101-5055-422.36-52 FIRE VOLUNTEERS 58.25 AUG,SEP,NOV 003314 00 02/08/2011 101-5055-422.36-52 FIRE VOLUNTEERS 177.75 O rj co PREPARED O2/08/2O11, 9:30:22 EXPENDITURE APPROVAL LIST PAGE 7 PROGRAM: GM339L AS OF: 02/08/2011 CHECK DATE: O2/08/2O11 CITY OF LA QUINTA, CALIFORNIA _____________________________________ EFT, EPAY OR VEND NO INVOICE SEQ# VENDOR NAME VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED NO NO NO DATE NO DESCRIPTION .AMOUNT ---- AMOUNT_-- 0001121 00 LA QUINTA VOLUNTEER FIRE DEPT VENDOR TOTAL 236.00 0000394 00 LANDMARK GEO-ENGINEERS & GEOLOGISTS 1,230.00 LP131O-16 003205 00 02/08/2011 401-1771-551.34-04 CONT SVC 2007-19 LP0111-06 003293 00 O2/08/2O11 401-1771-551.34-04 CONT SVC 2007-19 1,425.00 LP131O-20 003204 00 02/08/2011 401-1840-551.34-04 CONT SVC 2010-05 715.00 LP0111-09 003293 00 02/08/2011 401-1840-551.34-04 CONT SVC 2010-05 1,190.00 VENDOR TOTAL r 4,560.00 0006028 REFUND 00 LEVITAN 003332 DEV, LLC 00 O2/08/2O11 101-0000-203.10-00 MITIGATION FEE 57.30 VENDOR TOTAL * 57.30 0001239 88804 00 LIGHT SOURCE 003308 00 02/08/2011 101-3004-451.41-01 PUBLIC LIBRARY 538.31 88770 003202 00 02/08/2011 101-5008-419.56-02 OPERATING SUPPLIES 188.36 VENDOR TOTAL ■ 726.67 000OD80 00 LOCK SHOP INC, THE 19.40 651753 003284 00 O2/08/2O11 101-3005-451.43-64 KEYS -SPORTS CMPLX E621665 003285 00 02/08/2011 101-3006-451.43-52 MUSEUM LOCK 129.00 652008 003158 00 02/08/2011 101-5054-421.56-02 DUP KEYS 8.70 652328 003181 00 02/08/2011 501-0000-511.43-40 VEH KEY -COP DURANGO 38.06 VENDOR TOTAL * 195.16 0005236 VARIOUS 00 LORENZ, 003290 ANDREW K 00 02/08/2011 191-3002-451.33-43 INSTRUCTOR PYMT 218.40 VENDOR TOTAL * 218.40 0004056 00 MAPLE LEAF PLUMBING 192.96 316733 003202 00 02/08/2O11 101-5055-422.43-61 ST#70 R&M 316722 003202 00 02/08/2011 101-5055-422.43-61 ST#70 R&M 313.96 VENDOR TOTAL * 506.92 0005515 00 MASCO CONTRACTOR SERVICES 645.00 1O3790IN 003180 00 02/08/2011 401-1848-551.45-01 REHAB 52685VALLEJO 275514M7 003181 00 02/08/2O11 401-1848-551.45-01 REHAB 52685VALLEJ0 2,495.00 VENDOR TOTAL > 3,140.00 0004201 00 MAXWELL SECURITY SERVICES INC. 150.00 1102096 003308 00 02/08/2011 101-5008-419.41-30 FEB-SECURITY VENDOR TOTAL * 150.00 0003847 00 MILLER, LEE 77.00 50137 003347 00 02/08/2011 101-3000-342.30-00 REFUND VENDOR TOTAL > 77.00 0005937 00 MIMI'S CAFE LA QUINTA #132 9894 003181 00 02/08/2011 101-3002-451.56-02 VALENTINE LUNCHEON 748.96 O v n� PREPARED 02/08/2011, 9:30:22 EXPENDITURE APPROVAL LIST PAGE 8 PROGRAM: GM339L AS OF: 02/08/2011 CHECK DATE: 02/08/2011 CITY OF LA QUINTA, CALIFORNIA _____________________________________ _______________________________________________________________________________________________ VEND NO SEQ# VENDOR NAME CHECK EFT, EPAY OR HAND -ISSUED INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM AMOUNT_ AMOUNT-- NO NO NO DATE NO DESCRIPTION 0005937 00 MIMI'S CAFE LA QUINTA #132 0004701 00 MOUNTAIN VIEW TIRE 60849 003169 00 02/08/2011 60938 003317 00 02/08/2011 60889 003317 00 02/08/2011 0002103 00 MSA CONSULTING INC 2009-J2 003181 00 02/08/2011 0006036 00 NIEBLA, FELIPA 49797 003342 00 02/08/2011 49797 003341 00 02/08/2011 0006041 00 NIETHOLD, ROBERT 50024 003348 00 02/08/2011 0001065 00 NIETO, RUBEN 45 003201 00 02/08/2011 0000041 00 OFFICE DEPOT 546712119001 003159 00 02/08/2011 546458255001 003160 00 02/08/2011 548266022001 003204 00 02/08/2011 548199572001 003293 00 02/08/2011 548269452001 003300 00 02/08/2011 547981672001 003161 00 02/08/2011 0006008 00 PC MALL GOV INC S63071550101 003314 00 02/08/2011 VENDOR TOTAL * 501-0000-511.43-40 TK#66 TIRE 501-0000-511.43-40 TK#66 501-0000-511.43-40 TK#66 TIRE VENDOR TOTAL * 401-1813-551.34-04 DEC -PROF SVC VENDOR TOTAL * 101-0000-228.30-00 REFUND 101-3000-342.60-00 REFUND VENDOR TOTAL * 101-3000-342.70-00 REFUND VENDOR TOTAL * 501-0000-511.43-43 CAR WASH VENDOR TOTAL * 101-5001-424.53-01 BCARD-MEREDITH 101-5001-424.53-01 BCARD-MISURACA 101-5054-421.56-02 OFFICE SUPPLIES 101-5054-421.56-02 BUSINESS CARDS 101-5054-421.56-02 BCARDS-POLICE DEPT 502-0000-512.56-22 SUPPLIES VENDOR TOTAL * 502-0000-512.56-25 SOFTWARE LIC VENDOR TOTAL * 0006032 00 PINEAPPLE HOUSE STUDIO BL#102797 003331 00 02/08/2011 101-1000-321.00-00 REFUND VENDOR TOTAL * 0001246 00 PITNEY BOWES INC 634702 003335 00 02/08/2011 101-4002-415.43-16 FOLDING MACHINE VENDOR TOTAL * 0005663 00 PLANIT REPROGRAPHICS SYSTEMS %052 003206 00 02/08/2011 401-1823-551.45-01 PLNS/SPECS 2009-18 9312 003286 00 02/08/2011 401-1850-551.45-01 PLAN SPECS 2010-13 748.96 114.52 13.26 114.52 242.30 2,018.20 2,018.20 500.00 1,488.15 1,988.15 40.00 40.00 719.00 719.00 60.97 60.97 60.97 60.97 60.97 80.11 384.96 32,375.06 32,375.06 3.00 3.00 489.00 489.00 579.00 165.30 PREPARED 02108/2011, 9:30:22 EXPENDITURE APPROVAL LIST PAGE 9 PROGRAM: GM339L AS OF: 02/08/2011 CHECK DATE: 02/08/2011 CITY OF LA QUINTA, CALIFORNIA ____________________________________________________________________________________________________________________________________ VEND NO SEQ# VENDOR NAME CHECK EFT, EPAY OR HAND-ISSUED INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM AMOUNT ___________________N-___-______DATE_______-_N-____--________-DESCRIPTION________-_________-_______-AMOUNT -__N0 NO __-__________ 0005663 00 PLANIT REPROGRAPHICS SYSTEMS VENDOR TOTAL x 744.30 0005127 00 PLUG & PAY TECHNOLOGIES INC 2194837042 003313 00 02/08/2011 101-3003-451.53-45 CREDIT CARD FEES 20.00 VENDOR TOTAL > 20.00 0001562 00 PRISTINE POOLS SERVICE & REPAIR INC 34937 003171 00 02/08/2011 101-3006-451.41-16 JAN-MUSEUM 105.00 34933 003170 00 02/08/2011 101-7004-431.34-04 JAN-CALLE ESTADO 214.00 34934 003172 00 02/08/2011 101-7004-431.34-04 JAN-LQ COURT 107.00 VENDOR TOTAL 426.00 0000325 00 70708 PSOMAS INC 003212 00 02/08/2011 101-7006-431.32-07 DEC -INSPECTION SVC 16,300.00 70708 003207 00 02/08/2011 401-1771-551.34-04 DEC -INSPECTION SVC 91500.00 70708 003211 00 02/08/2011 401-1792-551.34-04 DEC -INSPECTION SVC 200.00 70708 003209 00 02/08/2011 401-1811-551.34-04 DEC -INSPECTION SVC 300.00 70708 003208 00 02/08/2011 401-1818-551.34-04 DEC -INSPECTION SVC 41400.00 70708 003210 00 02/08/2011 401-1840-551.34-04 DEC -INSPECTION SVC 4,400.00 VENDOR TOTAL > 35,100.00 0000327 00 RBF CONSULTING INC 10120405 003508 00 02/08/2011 101-7001-431.32-07 DEC -DESIGN SVC 577.54 VENDOR TOTAL ■ 577.54 0000843 00 RGA LANDSCAPE ARCHITECTS INC 7935 003314 00 02/08/2011 401-1805-551.35-07 DESIGN 5,335.50 VENDOR TOTAL ■ 5,335.50 0006029 00 RIVERSIDE CAL -ID REMOTE SH0000015873 003333 00 02/08/2011 101-5054-421.36-40 COMPUTER SYSTEM 37,649.00 VENDOR TOTAL * 37,649.00 0004086 00 RIVERSIDE COUNTY INFORMATION 99900070001012 003184 00 02/08/2011 101-4002-415.41-25 MRK MAINT 24.40 VENDOR TOTAL ■ 24.40 0004583 00 RIVERSIDE COUNTY SHERIFF DEPT SHB000015902 003308 00 02/08/2011 101-5054-421.36-28 DEC -BOOKING FEES 2,566.98 SH0000015694 003308 00 02/08/2011 101-5054-421.36-28 NOV-BOOKING FEES 1,645.50 SH0000015782 003318 00 02/08/2011 101-5054-421.36-01 POLICE 10/21-11/17 501,235.72 SH0000015782 003319 00 02/08/2011 101-5054-421.36-03 POLICE 10/21-11/17 35,659.29 SH0000015782 003320 00 02/08/2011 101-5054-421.36-23 POLICE 10/21-11/17 15,036.80 SH0000015782 003321 00 02/08/2011 101-5054-421.36-22 POLICE 10/21-11/17 26,374.40 SH0000015782 003322 00 02/08/2011 101-5054-421.36-04 POLICE 10/21-11/17 123,677.58 SH0000015782 003323 00 02/08/2011 101-5054-421.36-19 POLICE 10/21-11/17 66,339.85 SH0000015782 003324 00 02/08/2011 101-5054-421.36-13 POLICE 10/21-11/17 9,142.40 SH0000015782 003325 00 02/08/2011 101-5054-421.36-15 POLICE 10/21-11/17 9,142.40 SH00000IS782 003326 00 02/08/2011 101-5054-421.36-07 POLICE 10/21-11/17 24,199.38 w PREPARED 02/08/2011, 9:30:22 EXPENDITURE APPROVAL LIST PAGE 10 PROGRAM: GM339L AS OF: 02/08/2011 CHECK DATE: 02/08/2011 CITY OF LA OUINTA, CALIFORNIA _____________________________________ EFT, EPAY OR VEND NO SEQ# INVOICE VOUCHER VENDOR NAME P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND -ISSUED ___N-______________NO NO_________- DATE _________-- __________________________________________------_____________------ DESCRIPTION AMOUNT AMOUNT 0004583 00 SH0000015782 RIVERSIDE COUNTY 003327 00 SHERIFF DEPT 02/08/2011 101-5054-421.36-25 POLICE 10/21-11/17 32,063.62 VENDOR TOTAL ■ 847,083.92 0001481 00 RIVERSIDE RUBBER STAMP & ENGRAVING 40.93 11-63568 003297 00 02/08/2011 101-4001-415.56-01 SUPPLIES -PAID STMP VENDOR TOTAL � 40.93 0000044 00 ROSENOW SPEVACEK GROUP INC 260.00 DEC'll 003191 00 02/08/2011 101-6001-463.32-10 GEN PLN FISCAL ANALYSIS DEC'11 003188 00 02/08/2011 245-9001-703.32-87 LOW&MOD HSNG#1 7,490.45 DEC'll 003190 00 02/08/2011 246-9002-703.32-07 LOW&MOD HSNG#2 24,300.08 DEC'll 003187 00 02/08/2011 405-9001-702.32-07 CAPITOL PRJ#1 1,456.25 DEC'll 003189 00 02/08/2011 406-9002-702.32-07 CAPITOL PRJ#2 7,735.00 VENDOR TOTAL * 41,241.78 0004080 00 SECURITAS SECURITY SERVICES 20.00 BL#1739 003181 00 02/08/2011 101-1000-321.00-00 REFUND VENDOR TOTAL ■ 20.00 0004249 00 SILVERROCK RESORT 50.00 97829622 003312 00 02/08/2011 101-0000-203.04-00 JAN SALES TAX 97829622 003310 00 02/08/2011 101-3003-451.51-33 JAN SALES TAX 68.00 97829622 003309 00 02/08/2011 101-7001-431.56-01 JAN SALES TAX 3.00 97829622 003311 00 02/08/2011 101-7002-431.53-04 JAN SALES TAX 7.00 VENDOR TOTAL 128.00 - 0000463 00 2232133 SMITH PIPE 003293 & SUPPLY CO 00 02/08/2011 101-7004-431.56-52 IRRIG MATERIAL 159.86 2235453 003293 00 02/08/2011 101-7004-431.56-52 IRRIG MATERIAL 99.39 2235082 003293 00 02/08/2011 101-7004-431.56-52 IRRIG MATERIAL 310.74 2236079 003293 00 02/08/2011 101-7004-431.56-52 IRRIG MATERIAL 20.30 VENDOR TOTAL * 590.29 0004791 00 SOUZA, DEBRA A FEDOR 10.00 BL#105418 003297 00 02/08/2011 101-1000-321.00-00 REFUND VARIOUS 003291 00 02/08/2011 101-3002-451.33-43 INSTRUCTOR PYMT 22.40 VENDOR TOTAL * 32.40 0000048 00 STAPLES ADVANTAGE 3148508299 003185 00 02/08/2011 101-1003-413.56-01 OFFICE SUPPLIES 47.25 3148784660 003277 00 02/08/2011 101-3001-451.56-01 OFFICE SUPPLIES 166.03 3148809802 003202 00 02/08/2011 101-3003-451.56-02 OPERATING SUPPLIES 21.73 3148784661 003202 00 02/08/2011 101-4001-415.56-01 OFFICE SUPPLIES 31.45 3148508309 003185 00 02/08/2011 101-4002-415,56-01 OFFICE SUPPLIES 39.44 3147867807 003162 00 02/08/2011 101-5001-424.56-01 OFFICE SUPPLIES 172.46 3148718443 003181 00 02/08/2011 101-5001-424.56-01 OFFICE SUPPLIES 213.33 3148833211 003278 00 02/08/2011 101-5001-424.56-01 OFFICE SUPPLIES 90.35 3148473574 003163 00 02/08/2011 101-7001-431.56-01 OFFICE SUPPLIES 180.06 VENDOR TOTAL 962.10 0006042 00 STOCKMAN, JULIENNE LORENE O r� J PREPARED 02/08/2011, 9:30:22 EXPENDITURE APPROVAL LIST PAGE 11 PROGRAM: GM339L AS OF: 02/08/2011 CHECK DATE: 02/08/2011 CITY OF LA QUINTA, CALIFORNIA EFT, EPAY OR VEND NO SEQ# INVOICE VOUCHER VENDOR NAME P.O. BNK CHECK/DUE ACCOUNT ITEM CHECK HAND-ISSUED ___N-______________N-___N� _________-_________N-_______________DESCRIPTION___________________________AMOUNT DATE ___________-- AMOUNT 0006042 00 STOCKMAN, JULIENNE LORENE 21.00 BUSINESS LIC 003329 00 02/08/2011 101-1000-321.00-00 REFUND VENDOR TOTAL * 21.00 0005409 00 STONE'S, CAM AUTOMOTIVE INC. 27.00 48765 003176 00 02/08/2011 501-0000-511.43-40 TK#71 48729 003177 00 02/08/2011 501-0000-511.43-40 TK#42 550.69 VENDOR TOTAL * 577.69 0000053 00 SUNLINE TRANSIT AGENCY 136.00- 42741 003165 00 02/08/2011 101-4000-341.30-00 JAN-BUS PASS 42741 003164 00 02/08/2011 501-0000-511.43-34 JAN-BUS PASS 1,630.00 - VENDOR TOTAL * 11494.00 0000423 00 210133-C4/C5 THOMPSON, LORNA 003292 00 02/08/2011 101-3002-451.33-43 INSTRUCTOR PYMT 28.00 VENDOR TOTAL * 28.00 0000057 00 TOWN BARRICADES INC 42.96 1019432 003204 00 02/08/2011 101-7003-431.56-46 SIGNS 1019409 003204 00 02/08/2011 101-7003-431.56-46 SIGNS 64.16 1019403 003204 00 02/08/2011 101-7003-431.56-46 SIGNS 14.14 1019473 003279 00 02/08/2011 101-7003-431,56-46 SIGNS 156.87 1019474 003280 00 02/08/2011 101-7003-431.56-46 SIGNS 5.71 VENDOR TOTAL * 283.84 0000059 00 5297 TRI STATE LAND SURVEYORS & 003205 00 02/08/2011 CIVIL 401-1771-551.34-04 CONT SVC 2007-19 750.00 5298 003206 00 02/08/2011 401-1840-551.34-04 CONT SVC 2010-05 11500.00 VENDOR TOTAL * 2,250.00 0000060 00 660010805 TRULY NOLEN 003283 INC 00 02/08/2011 101-3002-451.42-20 PEST CONTROL 60.00 660010806 003192 00 02/08/2011 101-3004-451.42-20 LIBRARY 65.00 660010443 003175 00 02/08/2011 101-3005-451.43-64 SPORTS COMPLEX 96.00 660010355 003192 00 02/08/2011 101-3005-451.43-59 LQ PARK 55.00 660010975 003192 00 02/08/2011 101-3006-451.42-29 MUSEUM 40.00 660011146 003192 00 02/08/2011 101-5008-419.42-20 PUBLIC BLDGS 65.00 660011122 003293 00 02/08/2011 101-5054-421.42-20 CORP CENTER 34.00 660010804 003293 00 02/08/2011 101-5054-421.42-20 CORP CENTER 34.00 660011535 003181 00 02/08/2011 101-5055-422.42-20 ST#32 PST CNTRL 67.00 660010899 003192 00 02/08/2011 101-5055-422.42-20 ST#70 PST CNTRL 55.00 660010901 003192 00 02/08/2011 101-5055-422.42-20 ST#93 PST CNTRL 50.00 VENDOR TOTAL * 621.00 0000062 00 UNDERGROUND SERVICE ALERT 120110347 003313 00 02/08/2011 101-7002-431.32-07 JAN-DIG ALERTS 93 139.50 VENDOR TOTAL * 139.50 0006030 00 UNITED ROTARY BRUSH CORPORATION PREPARED 02/08/2011, 9:30:22 EXPENDITURE APPROVAL LIST PAGE 12 PROGRAM: GM339L AS OF: 02/08/2011 CHECK DATE: 02/08/2011 CITY OF LA QUINTA, CALIFORNIA ____________________ ________________________________________________________________________________________________________________ VEND NO SEQ# VENDOR NAME CHECK EFT, EPAY OR HAND-ISSUED INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM AMOUNT AMOUNT ___N-______________N-___N- ______-__________-_N-_____-_______-_DESCRIPTION DATE ______________-_________________________------ 0006030 00 UNITED ROTARY BRUSH CORPORATION 559.06 265731 003334 00 02/08/2011 501-0000-511.43-46 TK#41 SWEEPERS VENDOR TOTAL * 559.06 0000335 200109 00 VALLEY 003181 PLUMBING 00 02/08/2011 601-0000-451.43-65 SRR SEWER REPAIR 369.95 VENDOR TOTAL * 369.95 0005867 3 00 VICTOR 003314 CONCRETE 00 02/08/2011 401-1822-551.45-01 FINAL RETENTION 2009-19 12,151.95 VENDOR TOTAL 12,151.95 0002431 SI-91621 00 VINTAGE ASSOCIATES 003197 00 02/08/2011 101-3004-451.30-96 JAN-PARKS MAINT 560.00 SI-92328 003181 00 02/08/2011 101-3005-451.56-52 CAMPUS IRRIG R&M 360.00 SI-92325 003181 00 02/08/2011 101-3005-451.56-52 FB IRRIG R&M 210.00 SI-91621 003198 00 02/08/2011 101-3005-451.34-04 JAN-PARKS MAINT 22,325.00 SI-91621 003199 00 02/08/2011 101-3006-451.34-04 JAN-PARKS MAINT 425.00 SI-91621 003196 00 02/08/2011 101-7004-431.34-04 JAN-PARKS MAINT 21,415.00 SI-92966 003293 00 02/08/2011 101-7004-431.56-02 PLANT RPLCMT 93.63 SI-92795 003293 00 02/08/2011 101-7004-431.56-02 PLANT RPLCMT 234.90 SI-92401 003293 00 02/08/2011 101-7004-431.56-02 PLANT RPLCMT 60.83 VENDOR TOTAL * 45,684.36 0000256 00 WARD, LARRY W - ASSESSOR 10.50 9363 OB3182 00 02/08/2011 101-5002-424.53-01 ASSESSORS MAP COPY 9363 003183 00 02/08/2011 101-6002-463.53-01 ASSESSORS MAP COPY 10.50 VENDOR TOTAL * 21.00 0004451 00 WHITE CAP CONST. SUPPLY 162.91 8094732 003314 00 02/08/2011 101-7003-431.56-52 MATERIAL VENDOR TOTAL * 162.91 0006040 00 WILSON, MEREDITH 50.00 50128 003344 00 02/08/2011 101-0000-228.30-00 REFUND VENDOR TOTAL * 50.00 0003350 REIMB 00 WIMMER, ED 003166 00 02/08/2011 101-7002-431.51-01 DUBA PW LUNCH 2O.00 VENDOR TOTAL * 20.00 0000753 00 WIRELESS WATCHDOGS 91752 003202 00 02/08/2011 101-4002-415.41-25 SUPPLIES 90.00 92108 003314 00 02/08/2011 101-4002-415.41-25 SUPPLIES 32.59 VENDOR TOTAL * 122.59 0005108 00 YOUNG ELECTRIC SIGN COMPANY TL50051 003185 00 02/08/2011 101-3005-451.56-52 LQ PK SKATE LIGHTS 933.00 003193 00 02/08/2011 101-3005-451.32-07 FEB-ELECTRICAL SVC 2,000.00 .8003741102 •8003741102 003194 00 02/08/2011 101-7004-431.32-07 FEB-ELECTRICAL SVC 9,475.00 PREPARED 02/08/2011, 9:30:22 EXPENDITURE APPROVAL LIST PAGE 13 PROGRAM: GM339L AS OF: 02/08/2011 CHECK DATE: 02/08/2011 CITY OF LA QUINTA, CALIFORNIA ____________________ VEND NO SEQ# VENDOR NAME CHECK EFT, EPAY OR HAND -ISSUED INVOICE VOUCHER P.O. BNK CHECK/DUE ACCOUNT ITEM AMOUNT AMOUNT ___N-______________N�___N-__________DATE _________-- NO DESCRIPTION __________________________________________------_____________------ 0005108 00 YOUNG ELECTRIC SIGN COMPANY 0000201 00 YOUNG ENGINEERING SVC 11-3 003179 00 02/08/2011 O CJ O VENDOR TOTAL * 12,408.00 101-5002-424.33-28 PLN CKING SVC 7,490.00 VENDOR TOTAL * 7,490.00 TOTAL EXPENDITURES **** 1,324,876.81 GRAND TOTAL ******************** 1,324,876.81 PREPARED 2/03/11, 10:56:21 BANK TRANSFER LIST PAGE 7 PROGRAM GM347U ACCOUNTING PERIOD 08/2011 CITY OF LA OUINTA, CALIFORNIA ------------------------------------------------------------------------------------------------------------------------------------ FUND 241 PA1 HOUSING AUTHORITY BANK ACCOUNT ■* CHECK/PAYMENT * ****.VOUCHER ■** DISBURSEMENT VENDOR ------------------------------------------------------------------------------------------------------------------------------------ DESCRIPTION NO NO DATE NO DATE AMOUNT REFERENCE 00 WELLS FARGO BANK 241-9101-705.10-10 90594 2/04/2011 003270 2/02/2011 25.00 0005722 DORSEY, PAMELA J 241-9101-705.10-10 90604 2/04/2011 003272 2/03/2011 25.00 0005685 LAROCCA, TERESA L 241-9101-705.10-10 90605 2/04/2011 003274 2/03/2011 25.00 0005865 LEIDNER, SUE M ACCOUNT TOTAL 75.00 WELLS FARGO BANK TOTAL 75.00 ** TOTAL DUE FROM THIS FUND FOR THIS PERIOD 75.00 *** PREPARED 2/03/11, 10:56:21 BANK TRANSFER LIST PAGE 8 PROGRAM GM347U ACCOUNTING PERIOD 08/2011 CITY OF LA GUINTA, CALIFORNIA ____________________________________________________________________________________________________________________________________ FUND 242 PA2 HOUSING AUTHORITY BANK ACCOUNT CHECK/PAYMENT sk ■ VOUCHER ■■ DISBURSEMENT VENDOR DESCRIPTION NO NO DATE NO DATE AMOUNT REFERENCE ------------------------------------------- _________________________________________________________________________________________ 00 WELLS FARGO BANK 242-9201-706.10-10 90594 2/04/2011 003271 2/02/2011 242-9201-706.10-10 90604 2/04/2011 003273 2/03/2011 242-9201-706.10-10 90605 2/04/2011 003275 2/03/2011 ACCOUNT TOTAL WELLS FARGO BANK TOTAL TOTAL DUE FROM THIS FUND FOR THIS PERIOD W N 25.00 0005722 DORSEY, PAMELA J 25.00 0005685 LAROCCA, TERESA L 25.00 0005865 LEIDNER, SUE M 75.00 75.00 ■■ 75.00 **■ `y OF Ttt4' COUNCIL/RDA MEETING DATE: February 15, 2011 AGENDA CATEGORY: ITEM TITLE: Receive and File Transmittal of Treasurer's Report as of December 31, 2010 RECOMMENDATION: Receive and file. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Receive and File Transmittal of Treasurer's Report dated December 31, 2010 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. 0 33 Respectfully submitted, n M. Falconer Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Treasurer's Report, City of La Quinta 0 34 2 ATTACHMENT 1 � •l MEMORANDUM TO: La Quint@ City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for December 31, 2010 DATE: January 31, 2011 Attached is the Treasurer's Report for the month ending December 31, 2010. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Notes Sold/Matured Other Ending Change LAIF Certificates of Deposit US Treasuries US Gov't Sponsored Enterprises Commercial Paper Corporate Notes Mutual Funds Subtotal $ 41,973,654 969,000 87,990,217 - 15,119,416 581,796 $ 146,634,083 $ 1,000,000 60,000,000 $ 61,000,000 (2) (2) (2) 12) 1 $ (11,600,000) (53,000,000) $ 64,600,000 1 (110,901) 0 0 (12,177) 3,012,159 $ 2,889,082 $ 31,373,655 969,000 94,879,316 0 0 15,107,239 3,593,955 $ 145,923,165 (10,599,999) 0 6,889,099 0 0 (12,177) 3,012,159 $ 710,918 Cash $ 656,616 $ 269,995 1 & 3 $ 926,611 269,995 Total $ 147,290,699 $ 61,269,995 $ 64,600,000146,849,776 $ 1440,923) I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy, As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. t131L0ll John M, Falconer Date Finance Director/Treasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. (3) The cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. 0.35 3 Treasurer's Commentary For the Month of December 2010 Cash Balances — The portfolio size decreased by $441,000 to end the month at $146.85 million. The major reason for the decrease was due to normal cash flows. Investment Activity — The investment activity resulted in an average maturity increase of 181 days from the prior month to end the month of December at 265 days. The Treasurer follows a buy and hold investment policy with four (4) US Treasury Bills/Note investments purchased made during the month of December for $60 million. The average maturity increased because $30 million of the US Treasury Notes were for a two year maturity and $17 million in US Treasury Bills were for a one year maturity. In addition, the LAIF balances were decreased by $10 million and invested in two year US Treasury Notes. The sweep account earned $15 in interest income for the month of December and the bank fees for the month were $ 2,039 which resulted in a net decrease of $2,024 in real savings. Portfolio Performance — The overall portfolio performance had a three basis point increase from the prior month and ended at .52% for the month, with the pooled cash investments at .57%. The portfolio yield should continue to stay at these levels for the near future. At this time last year, the portfolio was yielding .51 % which reflects the current interest rate environment. Looking Ahead The Treasurer is still concentrating on safety first and foremost. In the short term, the Treasurer will be maintaining a lesser percentage in LAIF due to the Governor's FY 2011/12 budget proposal to eliminate Redevelopment Agencies state-wide. With the decrease in LAIF, the Treasurer will be investing in commercial paper and Federal Home Loan or Federal Farm Credit Sponsored Enterprises (GSE). O A6 CITY OF LA QUINTA PERMISSIBLE DEPOSITS AND INVESTMENTS December 31, 2010 . The City Treasurer will be permitted to invest in the following types of investments subject to the maximum percentage compliance limits and bid process requirements: All maturities must be less than the maximum allowed. Type of Investments Checkin /Savin s and other time accounts Certificate of De osits, with interest earnings paid monthly. U.S. Treasury Bills, Strips, Notes and Bands. U.S. Government Sponsored Enterprises and Federal Government Securities ( except any collateralized mortgage obligation (CMO) or structured note which contains embedded - Government National Mortgage Association (GNMA) - Federal Farm Credit (FFCB) - Federal National Mortgage Association (FNMA) - Federal Home Loan Bank Notes & Bonds (FHLB) - Federal Home Loan Mortgage Cor ration FHLMC Prime Commercial Paper Medium Term Corporate Notes - TLGP General Electric Capital TLGP Goldman Sachs Grp Inc TLGP Morgan Stanley FDIC TLGP Local Agency Investment Fund (LAW) Professionally Managed Account Money market mutual funds regulated by the Securities and Exchange Commission and whose portfolio consists only of US Agency Securities maintaining a par value per share of $1. All Funds Maximum All Funds Actual % All Funds Over (Under) 85% 0.33%-84.67% 60 % 0.66% -59.34 X 100 % 65.04% -34.96 30% a00% n/a 100% 30,000,000 20,000.000 25,000,000 20,000,000 $ - - - - (30,000,000) (20,000,000) (25,000,000) 20,000,000 95,000,000 0 95,000,000 15% 0.00% 15.00% 0 20 % 10.55 % -9.45% 10,000,000 10,000,000 10,000.000 5,000,000 5,000,000 5,000,000 (5,000,000) (5,000,000) (5,000.000) 30,000, 000 15,000,000 15,000,000 30% 21.00% -9.00% 10 % 0.00 % -10.00% 20% 2.45% -IT55% Annualized Earnings of Pooled Cash Investments 0.566 % Annualizetla:anings of Fiscal Agent Investments 0,145% Annualized F,grnings of All Investments 0.519% LTI C. -J Restrictions Quality Creditqlnsured- <=$250,000 per institutioFDIC <=$250,000 er institutioFDIC g Except no more than $8million may be investedover 2 ears Restricted to per -issuer limits below: 3 years None 100 $30.0 million $20.0 million $25.0 million $20.0 million $95.0 million 15 % 90 da s Standard & Poors/Mootl 's None A-1, P-1 $10,000,000 per Issuer 3 years at least Standard & Poors"AA" None $40,000,000 per account Utilize DVP 3 years Unrated None 3 years Maintain $1 per share par value. Utilize DVP 60 days AAA by two of three rating None agencies or assets of $500 million and investor SEC licensed > 5 rs Qn m La amu Sam—, ad Maangz Cry. Re08velnfineol Agenry and Fmdnang m mom y Domemeer 31,2oto cln C... sIrrvNim.n13 Inl¢Zgl Bock PWnOd Unmalimd M2Me1 Dank Pcc0un15 T Rate Vau. Im ailed Gain Lo55 V91ue Drink Name'AVBIla. $u u CM1Brklne 000% $ 11.302.4161 WA NIA $ 11.1?<t61 $ 50,050 Well Fang-Oenantl Vess D01% 16b5.583 15 - 1.Efi1.2. 1.661250 "WeFargo $weep Yes Sway 1250 NIA WA 1150 1250 Pe11Y CVSM1- Demand NO WA WA NIA NIA 109,]15 10542b Wasminglonm Arm Demand Yes; LA%kin0 O.DD% 104,)15 N/A NIA 23,912 23.911 .a as5L ApI5. Demand Ye Term, 61nsuance AW a 0..% 23.812 N. 159,W3 163483 Wa$AinOim$I. AOLa.- Dennistl Yes Persona 0n1 035% 158,993 4B N/A 2W,423 200422 Wasllinglon $I ApLs-DEfNnd Yes Replar.NMnl Reserve 015% 20002J 26 26,211 26211 Wastlirgl0n 5L sets -Demand Yes Sateen D¢Wsil 0.Is% 26,211 3 WP NIA 30.3)2 30.3)2 Wd5ain01m 5l APIS.�Denand Y® Nons, Me 041% Y3.3]2 10 3W 300 BSMnBbn 5t Ap5. Petly CeSM1-Daman Y05 N. 000% 300 NIP N/A 112 W.'s Fa Demand Yes CNetlan OW% 17 N" WP g26826 8 230d,19fi Total dank Accounts $ 926,611 $ Pal 501Date l Oa no Days Vieltl tly Mahal ValuO iRd$urylble6 OIs¢enV Amptiie0 A¢mM VnrealiZM MaMN odys Date Dille IO AIdNnt Maturil $outtu Do. U.5 ISwer? son. Value Insurers Ca's Loss Value IO Malunl ValuO 11I302D12 T15 co$IMan-swouldld 6scF New Vdk-DeTantl Su Iu3 V05 Tbill 05W% 28.83]l05 12..3 101. 28.B313W )00 30000,000 12/162010 12I16201D 12/15211 O(nkol OI Bank 6l New Vork�Demand Ya9 TAsM 0]BB% Ifi.B52T4:4!12 1a"D 1W1].OW,WO IO,o00.000 8302010 182 1312011182 of New Y.Bankof Nary Vak-Demand Ves T-Bill 0.100% 89962]6 1,]24 B.99T.W0 9l1 13000000 11I182010 SI192011 182 ofNew YODank LL-n Noel Nex YOM �DemaM Y05 T&II o.100% 12 Bg1014 1,5]8 12,Bd25W130 304 20000W 112/2009 10I312011 T2B o/Nsnk OI New VOM Yes iNole 10W% ]Wo.458 J334 40.164 2051954 ]18 of N¢w VOM 01NewVM-Demand Ve TNge 10W% f013213 16fifi] 11$14 10018.366$04f0,W00001131I2011 E 82000.000 TOUI V 5 ir0a5u 4 dl .112 E 32.D44 E 55.114 5 81,9]8,3]o Par Setllemenl MalunlV piginal Days Yields Ma Mel Value Medmm Term Nole DiSwunV Amwuxed Acpuetl Unmslii0tl Martel Days Value Dille Dal¢ IO MaNrit Maludl $Ounce $u Iu3 ISSueZR Rai¢ Value Interest Gain loss Value IO Maiunt 14ml CYslodian-PvaibEilll Ves Geneal.—n CapUI TLGP JOWO% E 50]],106 $ 816) f 43,014 $ 5.120200 343 50 0� �g 3/1522011 fi55 Dank of New Vmk Dank of NOw VaM-Demand Brink of New York -Deland Ves Volition$ache Gry In, TLGP 1]CW% 5.006584 25.264 8P68 5,014$50 ]4 5,DOO,WO 5282D09 9222911 .4] 1ti 1% Bank of New Vale Danko)NEw YOM-Denlan0 Y85 n56n1 FDIC TLGP 2W00% 60214fi9 2].]]0 38.131 60W.W0 265 4 15,000000 —� I arm � Medium Term aam $ 15, 10],239 $ fi2.208 $ BB 111 $ 15.185.350 Par $eMemenl Malunty Ongmal Days Vield to Z.4MeI Value LM�tlIe5011J YIBItl ACWnI UmeiliZ¢d COSI�AcwOd Ddys Value Dale Dal¢ to Mdlunt MdWn 50uICP yas�i $u Iu3 b$uer? Pn¢¢ Court Inlere6i Gain Loss InowasI IO Matun 240AOa BI92010 892011 365 1200% Fi5iB3nk CUS1pMan-Pudlbdli Fort as Yes FrsRSmk CD 1119% f 2.1,10. $ 1148 - S 241149 221 24Po00 N162010 >1162011 395 1500% One W¢sl One Pa. IBank Yes One WeSl BaaM LD 1000% 244,OGo i..14 2468i4 19] in 245.W0 6I1T2010 6I1]2011 365 OWO% RamONnF RaEoaank You Potalunk CD aDOM 241M 1,072 24..12 2.00Do 623I2010 6232011 36i 0950% Palm Desed Nell Bank Palm ..arm sand Roe Yes Palm D. Net'I Bank CD 0950% 240,DOD 1.24] 241247 174 8 OB9,OOo To $ 968.000 1 B)4,4.1 BooX Pc 11 VnTalleade NaMM DMatuaysro Atlual Management SlalubryNanagement L-1 Ag¢nrylnveSlmOnl Fund mosersl InI0Mo Gdln/Lo35 V21ue n Fees CM1a ed Fee6 Pllbrv¢d Name-Pvd�Maibl $o Ius T Rate Value $ 301 $ 2193),fi6] 1 209% OV endin912(31I10 Sao% LAIF-CnY-DemanO Ym $Iola Pcd 04B% 4 21p3]386 $ 140 $ B,B36.409 200% Otrendin 12I31110 500X LAIF-RDA-Demand Slate PW 046% OBJ6,269 d41 $ 31,3]4,09fi Tolal-$2@Pool $ 31,3>3 fi65 f - 4 E 129,340,306 f 100A95 S t4],668 4 129.322,258 Tolal cln MVaa4mME •m. i I.. I...alnva�lm.nrs f 1101268,91] $ 100A05 $ 1.],860 $ iJD.448804 GN of pOinu Summary Ol Hdoin'. BAY. RedevelgYnnl Agency and Financing Amlmnry Oecem0er31. 2010 Fl6ol Agplllm¢6Unelds I Pat101o-ROA Inv081menb Interest Amodi7d ACGOed VnT2frzed MaMe1 Oays Par $etllemenl Maturity Original pays YielO to IAaM1el Value Luelodlan-Avallddili $u a ISSuerR R31e Value Inlemsl Gain Loss Value I. Malud Value Odl9 Dd10 IO Malunl Malunl Scarce ROA 2602 US Bank-CIP VS. TIaa5ury 0111 0.105X $ 9991465 $10.000000 12I162010 N1fi2D11 182 0.100% V5. 53nk 2MO FIIIanCO AUNOn -CIP US. Trea6u 9AI 0.105% 299T,<38 221 289),890 18i 3.000,000 12I16R010 N162011 102 8.108% VS. Bank TOMI-US. TRaw g 12,900,93< $ B58 E 12,800,060 13,000,000 POMdIo- Maney Mad Mussel Funds Trustee-Avallads 5u lus se a W(eel Mutual Fund Interest Rate Rose Value A¢rued Inle Unreallxadle Gd.m L05$ Malkel Value Oay610 Matud Bond lesu0 Nanademml Fees B—CenlarU5S0%sF-Pno�.0 Y¢a 1d Amen" 0ON% WAs $ 1 1896 Cily Hall Re venue Sends 40%dl A—,e Daly CMC Burden U S Bank - Dade Sun let Pman.. OOW% NIA 1 19. CIly Flail Ravanu¢Bontl6 1094 RDA U S. B3nk-0ut Svc Yea 1st Amenean 0.As Nae INI Sens Bends -RDA 1 INS RDA U 5. Bank -CIP Yes 15I Ampian 0000% NIA 1 1995 Houso, Bonds - RDA 162 IPo5 RDA U S. Bank - $nutlet Fund Yea 1st An odan 0003% 1 1905 Housing Bonds -RDA 162 2000 Be AuN-ION US Barak-B. I. Amerman OG00% - NIA 1 2004 Financing Autle., INS RDA US. Bank -CIP Yes 1. Pm0rmdn 0,000% 1 IggO 5ene5 BOnds-RDA1 190E ROAU S.BanF-OM Svt 151 Amenlan OW0% NIA I990 Series Sends-RDA2 1998 RDA U S. Bank-SpOdal Fund Vg 1$IAmadtln OWO% NIA - 1 lN5HousinBBondS-RDA1B2 19BB RDA U. S. Bank-CIP Vps 151 Ameran OWO% - NIA 1 1998Sense Bonds - RDA 2 2NI RDA US. Bank-Dp Sun Yen 1st Amanmdn 0BND, N/A 1 20015nnes Ben ds -RDAI 2001 RDA U. S. BBnF -CIP Ye$ ISI Amengn O.% - NIA 1 2W Series Bonds -RDA! 2002 RDA US. Bank - Dan Su Yes 151Amertln ONO% NIA 1 2002 Send, BondsRDA20M RDA U.S. Bank -CIP Yes 1sd Amman ONO% 101),9)3 f017,973 2002 Sense Bonds -RDA1 20N TasaNe ROA U$. Bank- DS Yes I$IA—.d OMO% U. - 1 20N Sen¢B RandsRDA 2N3 Td N¢ RDA U. S. BankCOl Yee ISI Amman 00110% - NIA - 1 2003 Senes Bonds -RDA1 2N3Taude RDA U. S. B-1111 Yes 151A'engn 0000% U. 1 20035enes Roods RDA! 2NO FIr AID U5 Bank � ClP Yes 151A"ar, OND% 2,5)SB02 NIA 2,575.882 1 2000 Fmdniog AuPOney 2NOjI AdN US Be Y¢$ 1st Amman 0000% NIA 1 2000 FInannn AVNdn $udldal_ MVpNI Fun SAu3, 955 I.$ F6ul A,.'-6a0nsnts 1 $ 10,SE2,B59 1 S S 958 S 1858].B1] Grand TWl Av.,. M.dB, I 205 Da 0.10% 0 0 City of La Quinta Summary of Investment Activities City, Redevelopment Agency and Financing Authority December 31, 2010 s Purchased Type Principal Date Yield to Maturity US Treasury 30,000,000 12/16/2010 0.621% US Treasury 17,000,000 12/16/2010 0.292°/ US Treasury 10,000,000 12/16/2010 0.188% F US Treasury 3,000,000 12/16/2010 0.188% State Pool 400,000 12/22/2010 State Pool 600,000 12/27/2010 Total Investments Purchased 61,000,000 Investments Sold/Matured Name Type Principal Date Yield to Maturity T Bill US Treasury (10,000,000) 12/16/2010 0.427% T Bill US Treasury (27,000,000) 12/16/2010 0.388% T Bill US Treasury (11,000,000) 12/16/2010 0.157% T Bill US Treasury (5,000,000) 12/16/2010 0,157% LAIF- RDA State Pool (600,000) 12/6/2010 LAIF- RDA State Pool (500,000) 12/8/2010 LAIF- RDA State Pool (5,000,000) 12/15/2010 LAIF- City State Pool (5,000,000) 12/15/2010 LAIF-RDA State Pool (500,000) 12/21/2010 Mutual Funds lBond Draw Total Investments Sold/Matured 1 (64,600,000) Checking & Savings - Net Change $ 269.995 Unamortized PremiumlDiscount Change S 2,889,082 Investment Change $ 147,290,699 Prior Month Ending Balance Plus : Investments Purchased 61,000,000 Less: Investments Sold (64,600,000) Checking & Savings - Net Change 269,995 Unamortized Premium/Discount change 2,889,082 Month Endin Balance $ 146,849,776 Cc, o1 La Drama Oiectoolon of Cash B lmestmenls 8 Balances December 31, 2010 Distribution of cash B Investments Cash Balances 5131e Pool $ 4I3W 813 $ 31,316813 $ 46914612 $ 44,123 E55 E I19]3854 $ J13]3655 U S. Treasury Bills/Notes $ 97935011 $ 97 feS1528 $ 07,9N,1129 5 87 N4,998 $ BL99Q21] $ 94,879.316 U S. GDvemmem Sponsoreb Ememeses 5 Mel$ - $ � 5 - $ $ Prime Commercial Paper 5 ' $ - $ - $ ' $ - $ - CorpanceNotes $ 15, 167,340 $ 15, 155,163 $ 15, 1433]8 $ 15,131200 $ 15, 119416 $ 15.107239 Genllitates of DepaSh $ %9,000 $ 969,W0 $ 968000 $ 969,M0 $ Well $ 989,0W Mutual Funds $ 581.7% $ 581]90 $ 581I96 $ 581 796 5 581706 $ 3.593955 T01al $ 1086I]403 $ 163513493 $ 151335251 5 149272528 1 141 '- aa- Tvas Jul W A ust Se ember Otlobet November December Janua 10 Febma Mama A nl May June Casty Blnvesiments $ (740,516) $ 11p84.934 $ 846446 $ t]45593 $ (568,503) $ 968814 $ (8]],22fi) $ 5910425 $ 698,261 $ 10P,216 $ 315,918 $ (1.329331( $ 53.BO1,588 $ 55, 15]586 $ 483W,586 $ 49956, 194 $ 48, 108,194 $ 48958,194 $ 58,]BO I]5 $ 49,630,4]5 $ I9Ie0,I]5 $ 4I,C51,232 $ 51851,232 $ 50:351,232 Stale Pool USTreasury Blle/Notes $ 117,8]],508 $ 107911391 $ 10]930520 $ 100.958,W $ 102975.248 $ 98829,823 $ 98.849637 5 9886I 535 $ 908I6,19 $ 98,895,605 $ 98,915,&3 $ 9I,022,]95 Govemment Spool Emeryrtses 5 - $ - $ $ - $ - $ - $ 18 N5,483 $ 18,996 W6 5 109985" $ 18993,]34 $ 18,995.608 $ 18997.124 U S. $ - $ - $ - $ - $ $ - $ - $- Prime Commercial Paper $ 4,9W.668 $ 12.115,512 $ - $ 12, 111 I22 $ 15286]94 $ 152Ia]01 $ 15262998 $ 15250,905 $ 15238.815 $ 1522],442 $ 15215265 $ 15,203,480 $ 15, 191302 $ 15,17., Sor{wraleNoies CeNO mfi.tes of Coupes $ 969,OW $ 12090W 5 1209,WO 5 1209000 $ 1209.030 $ 1209,000 $ 1,209000 $ 1.09000 $ 1209,OW $ 1,209000 $ 1,209,030 $ 969.7- C) 0 ]]B 392 IB 520 39L 51ae Pool 8 d6d5J,005 $ d],B530B4 $ d6303085 $ 38,633618 S d1,63J616 $ 4d,433618 $ 490d9388 $ 39?49396 1 d2999,395 1 d69]8,382 $ 5, $ U. S. treasury 8115/Notes $ 65005,61] $ 55263,918 $ 533p2.4 $ 535]],ft5] $ 53,]86.353 $ 69280,Sd0 $ d9 d03?55 3 69.538 ]61 $ 63,6I608d 8 d3,]9559 $ 5I,055,865 $ d2,665655 US Govemmenl 5con5preU Enierynses $ 59,359.]fi5 $ 59 d]0614 5 50526 ]60 $ 14,121,7 59 $ 4dfi9],]0U 5 d4]48,232 5 54]95, 396 5 Sd ]95,282 5 56689]W $ 59.]25,296 8 59,818389 5 59,I12,631 Ptiine Commercal Paper $ 25830.]]8 5 19940,13] $ 19,8]6654 5 19645263 $ 2d,eB2.]55 $ 19925,629 $ 29.098,351 $ 24,950I92 5 19950 U]0 $ 19850,1d3 $ 29,949,962 $ 2Z9W.t6d Coryarate Notes 4 2,9469I6 $ 2.950,69] 5 ]92B243 S ],933, 121 $ 793]Bd1 S ],942 ]19 $ ]901598 3 ],95H,160 5 ],9P 039 $ 1961 ]59 5 ]966,636 $ ],9]1358 ............ ........... a onn. a�� c nnic i�o ¢ �S nan »a c fFoa ]S] S J]fW Sd] A t>t04439 R Q 0 N Lltyol to OUMa LnhFW MNysls FV 10il A WI II Y]o Tho lznlato Jan 11 F -11 Mmtl�11 ctl M 11 .lurptl Innn LynBSYnu 1v.nz,N] INMS ne les ]N,ssz to s]]Iv to ON,oT vBn.,]te Iv 6n v) Pigary rW T. pgemvl zZbi.zM ]191a.b4 0 o Watae u12].]M I..", ..l. N. SMNT�]m 1.16p.N1 ]Il.sSo ]]I� N6.740 ]15.Y.r1 11n.u1 545aW 4.4V.474 $pun'RCJi �I IS1].1W 370.&2 <91,)Po 51C. ]$I,41B SIB.W2 1,JS7 M 5128.463 glumWe C°"ry Trs¢9a^Wa^Ca^+nittsvi 1/61.116 ¢412J SB1,7� 5I611B 5a8,21B 1W. Iy,155 ;BB),1. MdaIY 0 0 0 0 0 0 0 0 ]BJ16J 46 I.. iB.S a85 afl5 119J30B 2.971862 Wiv2vmu3 Revenues )BPSfiR 3PoI BJ2 2596 ]6) 215p J99 1N)]9B 21.1 4J07530 ?)9p15W 61 N,0y,5]] 5}gM5 3]p]SA 2,]W012 d).Sip )N 4621,126 125.501.e10 6pmfWa Sfvks6 FM1ga BeleMs RMeekpl=nl0gercry a,A19.9U) 616.59fi 8Ib.5p9 W6,599 B]fl5N b76$9B B)B.596 10.193.<0] WvaeC 3Me 1.W]519 479,B26 ]]9,BM I1B$65 IM. 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(141 =('..11.31 City of La Ouinta Comparative Rates of Interest December 31, 2010 CI OfLa Ouinta FY 0]/08 FY 08/09 FY 09/10 FY 10111 ,ups, 2006 4.94% Sept 2006 4.98 Oct 2006 500% Nav 2006 504% Dec 2006 1 5.08% Jan 2007 5.18% Feb 2007 1 5.19% Mar 200] 5.21% Apr 200] 5.20 May 2007 5.20% June 2007 5.19% Jury 2007 5.21% August2007 5.17% Sept2007 5.16% Oct2007 5.11% Nov 2007 503% Dec 2007 495% Jan 2008 4.58% Feb 2008 4.12% Mal-2008 407% Apr2008 345% May 2008 3.14% June 2008 3.09% July 2008 2.99% August 2008 3.16% Sept 2008 2.81 % Oct2008 266% Nov 2008 2.36% Dec 2008 1.60% Jan 2009 1.36% Feb 2009 1.23 % Mal-2009 126% Apr2009 094% May 2009 0.92% June 2009 0.85% Ju1y2009 069% August2009 0.64% Sept 2009 0,56% Oct2009 0.52% Nov 2009 0.56% Dec 2009 056% Jan 2010 046% Feb 2010 0.51% Mar 2010 050% Apr2010 0.52% ay2010 M 0,52% June 2010 057% July 2010 0.50% August 2010 0,49% Sept2010 055% Oct2010 0.55% Nov 2010 053% min s da s AverageT170% su Bills/Note onth One Veallon-FinancialL Three Month 4 85°b e0% A enl OverallMaturit 95.06°/1% 496°/ 49]% 489]%495%1% 4,99% 5300%5.02°/2% 501% 6].96%5.10%3% 503% 62.94%5.13%4% 5.13%2% 506% 80,90% 5.18%3% 6.16% 6498% 5,17% 4595%5.10%3% 5.15% Bl.88%5,22%4% 0327%341%TB2 5.15% 42.84%522%5% 525%8% 5,16% 32.01% 525%0% 5.10% 85.81% 525%5% 5.12% 129.80% 523%6% 5.08% 109,59% 506% 129.00%523%5% 5.14%3% 5.02% 11695% 496%3% 4.96% 9934% 480%3% 4.45 % 123.39% 462%4% 4.22% 96.31% 4.16%3% 3,85% 860T% 3]8%]% 36]% 74.50% 340% 341% 8270% 3.0]% 32% 3.17% 63 1.92% 289% 1 94% 2.86% 80 1.70% 2.14% 1.88% 229% 276% 2.18% 2]9% 1.93% 2]]% 62 169% 1.89% 2.14% 236% 208% 278% 192% 288% 51 1,42% 179% 1.96% 200% 2.13% 2]]% 192% 2,64% 37 090% 140% 172% 150% 2.07% 271 2.61% 2.61% 29 0.05% 025% 45% 25T % 2.36% 2.36% 015% 035% 059% 0.43% 088 0.88% 031% 205% 0.18% 123 1 0.15% 0.50% 0.61% 0.88% 0.31% 205% 0.18% 1.11% 82 82 30% 061% 0.88% 048% 182% 018% 111% 75 0,31% 042% 0.33% 059% 088% 028% 0.18% U3% 69 0.31% 0.33% 0.53% 0.88% 0.23% 1.53% 0.18% 0.84% 54 0.18% 035% 053% 0.88% 023% 1.38% 0.29% 0.80 80 019% 0.28% 055% 1.00% 028% 104% 0.30% 0.65 111 0.16% 026% 046% 1.00% 0.24% 0.30% 0.61% 0.12% 019% 0.41% 1.00% 0.19% 093% 093% 031% 053 92 0.08% 0.19% 0.38% 100% 0.19% 065% 031% 053% 12 008% 0.19% 030% 100% 0.19% 0.65% 0.31% 0.50% 90 90 004% 0,14% 0.32% 0.75% 0,15% 061% 0.31% 0.53% 152 0,11% 0.20% 0.16% 1.00% 0.16% 057% 0.15% 0.51% 239 006% 0,14% 0.34% 0.88% 0.13% 056% 0.15% 043% 179 0.13% 0,19% 032% 0.88% 0.15% 0.58 0.16% 048% 162 0.24% 0.49 100% 020% 056% 0,16% 048% 172 a15% 0.15% 022% 049% 023% 0.59% 0.16% 0.48% 116 0.16% 022% 0.32% 075% 063% 032 056% 0.14% 052% 134 0.16% 0.20% 030% 063% 0.28% 0.53% 0,16% 0.52% 119 0.16% 019% 026% 038% 025% 0.53% 0.15% 047% 108 0.15% 0.19% 0.26% 0.38% 0.25% 050% 0.15% 051% 108 0.13% 0.19% 023% 038% 0.23% 0.48% 0.15, 0.51% 18 0.13% 0.1]% 023% 0.50% 0.23% 045% 0.15% 0.51% 88 021% 0.28% 050% 0.15% 049% 84 0,18% 09� 046% 0.43 11 City of La Quinta Chart of Interest Rates July 2010 through December 2010 0.70% 0.60% 0.50% 0.40% 0.30% Percent 0.20% 0.10% 0.00% July 10 August 10 September 10 October 10 November 10 December 10 Months �— •— Annualized Earnings of Pooled Cash Investments �—Annualized Earnings of Fiscal Agent Investments Annualized earnings of All Investments —�-- Su Month Treasury Bill Rate —A Two Year Treasury Note Rate �� 4 �R944(rw COUNCIL/RDA MEETING DATE: February 15, 2011 ITEM TITLE: Receive and File Transmittal of Revenue and Expenditure Reports dated December 31, 2010 RECOMMENDATION: Receive and File FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 15 STUDY SESSION: PUBLIC HEARING: Please find the December 31, 2010 Statement of Revenue and Expenditures for the City of La Quinta in Attachment 5 of the consideration of Mid -Year Budget Report for Fiscal Year 2010-2011 staff report. Respectfully submitted, John M. Falconer, Finance Director 0 45 Approved for submission by: Thomas P. Genovese, City Manager 0 46 Twyl 4 XP Qumrcu AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: February 15, 2011 BUSINESS SESSION: CONSENT CALENDAR: ITEM TITLE: Approval of a Joint Use of Facility Agreement By and Between the City of La Quinta and the Desert STUDY SESSION: _ Sands Unified School District PUBLIC HEARING: RECOMMENDATION: Approve the Joint Use of Facility Agreement (Attachment 1) by and between the City of La Quinta and the Desert Sands Unified School District (DSUSD) for the use of SilverRock Resort by the La Quinta High School Golf Teams and the use of La Quinta High School facilities for City recreational activities. FISCAL IMPLICATIONS: The fiscal implications are determined by the number of rounds, dates, and times requested by the La Quinta High School Golf Teams for practice and match play. Per the golf rates approved in Resolution No. 2005-072 (Jr. Rates), the total value of golf for the La Quinta High School Golf Teams during their four -month playing season is $3,210. In exchange for the use of SilverRock, DSUSD will provide year- round use of the La Quinta High School dance room for City recreational activities. Per the agreement, golf team practice and match play may need to be adjusted to accommodate paying guests at SilverRock. CHARTER CITY IMPLICATIONS: [',IMGM BACKGROUND AND OVERVIEW: On February 21, 2006, a Joint Use of Facility Agreement was entered into between the City and DSUSD for use at SilverRock Golf Course by the La Quinta High School Golf Team and use of a dance room at La Quinta High School for recreation programs. This Agreement will terminate on February 21, 2011. Research was done on other municipal golf courses in the Coachella Valley. The City of Palm Desert has a formal Complimentary Policy that includes golf for Palm 0.41 Desert High School teams and College of the Desert teams at the discretion of the General Manager. The City of Palm Springs allows high school golf teams to play at the discretion of the General Manager. The City of Indian Wells does not have any high schools within the City and therefore does not have an agreement for high school golf use. The City Council adopted the Complimentary Play Policy on April 5, 2005 that allows limited reduced fee or free play to media members, golf professionals, and members of the golf and golf hospitality industry. The policy was extended to DSUSD through the Joint Use of Facility Agreement. In conjunction with DSUSD, City staff has developed a Joint Use of Facility Agreement that allows use of the SilverRock Resort golf course by the La Quinta High School Golf Teams during nonpeak tee times. As per the Complimentary Play Policy, it is understood that the tee times may need to be adjusted to accommodate paying guests at SilverRock. The General Manager has the final decision for tee time scheduling. DSUSD will, in turn, allow for use of the facilities at La Quinta High School for City recreational programs provided staff completes a Use of Facilities form with DSUSD to insure no conflict with previously scheduled events. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Joint Use of Facility Agreement by and between the City of La Quinta and the Desert Sands Unified School District for the use of SilverRock Resort by the La Quinta High School Golf Teams and use of La Quinta High School facilities for City recreational activities; or 2. Do not approve the Joint Use of Facility Agreement by and between the City of La Quinta and the Desert Sands Unified School District for the use of SilverRock Resort by the La Quinta High School Golf Teams and use of La Quinta High School facilities for City recreational activities; or 3. Provide staff with alternative direction. Respectfully submitted, AEdieHon Community ervices Director we, Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Joint Use of Facility Agreement 0 49 ATTACHMENT 1 JOINT USE OF FACILITY AGREEMENT This Joint Use of Facility Agreement (the "Agreement") is hereby entered into by and between the DESERT SANDS UNIFIED SCHOOL DISTRICT, a school district organized and existing under the laws of the State of California (the "District"), and THE CITY OF LA QUINTA, a municipal corporation (the "City"), as of this day of 2011. RECITALS WHEREAS, the District and the City desire to provide for expanded joint utilization of their respective facilities for the purpose of promoting recreational activities for the area residents; and WHEREAS, the City desires to assist the District in providing golf opportunities for the La Quinta High School Golf Teams at no cost to the Teams' members; and WHEREAS, in exchange, the District desires to assist the City's provision of recreational classes at its facilities free of charge; and WHEREAS, the District and the City find that the proposed joint use of their facilities provide a significant public benefit to the students of La Quinta High School and the citizens of the City. AGREEMENT NOW THEREFORE, in consideration of the recitals set forth above, the covenants and agreements set forth herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the District and the City agree as follows: 1.0 Use of Golf Course 1.1 Use of Golf Course. The City agrees to provide a limited number of tee times, free of charge, at the golf course at SilverRock Resort for the use of the La Quinta High School Golf Teams. The District shall be liable for all property damage and personal injury caused solely by the La Quinta High School Golf Teams, their coaches, or anyone else affiliated with their usage of SilverRock Resort. The tee times may only be used by up to 15 members of each of the La Quinta High School Golf Teams, and may only be used during the High School golf season. Players listed on the continually updated roster will be permitted to practice at SilverRock outside of the golf season at the discretion of the General Manager as to not offset any paying customers and subject to availability. The tee times provided by the City will be made available pursuant to the parameters set forth in Section 1.2 below. It is understood that the tee times may need to be adjusted to accommodate SilverRock Resort customers. The General Manager of SilverRock Resort ("General Manager") has the final decisions for tee time scheduling. Page 1 of 6 0 50 1.2 Schedule for Facility Use. Annually, the team coaches shall provide the General Manager with a practice and match schedule no later than one month prior to the golf season. The General Manager shall be permitted to adjust the proposed schedule as to provide for paying customers. It is the intent of the Parties not to displace paying golf play on the golf course, but to instead utilize the course in a manner that will not displace other play. The schedule is for weekdays only and excludes weekends and observed holidays. 1.2.2 General Manager Approval. All golf play by the team members is subject to approval by the General Manager. The General Manager will use all reasonable efforts to accommodate the Team's schedule but reserves the right to reschedule team events and team play to accommodate customers and other conflicting events. 1.2.3 Duty to Supervise. All golf play provided by this Agreement must be supervised on site by a member of the coaching staff of the La Quinta High School Golf Teams. The Team is required to be familiar with and comply with the Rules of Golf and Golf Etiquette. 1.2.4 Specific Violations of Facility Use. Without limitations as to other possible violations of the Facility Use, the City shall specifically not permit the following uses: 1.2.4.1 Political Activities. The District shall abide by the City's facility use policies and shall not permit or tolerate the use of the Facility for campaigning or otherwise working for the nomination or election of any individual to any public office, partisan or nonpartisan, or for any ballot measure, including any initiative, referendum, or advisory vote. 1.2.4.2 Alcohol, Drugs, or Tobacco. The District shall not allow alcohol, illegal drugs, or tobacco to be sold, used or consumed in, on, or about the Facility by the Golf Team players or coaches. 2.0 Use of District Facilities by the City 2.1 Use of Facilities at La Quinta High School. The City will have the use of the District Facilities free of charge pursuant to the terms and conditions of this Agreement. The City will complete a Use of Facilities so site administrators will know what rooms, dates, and times the City will request. This will insure no conflict with already scheduled events. Site Administrator will approve/disapprove use of facilities and send to Risk Management, it will be signed and personnel will be assigned to cover the event. 3.0 Mutual Indemnity and Release. City and the District hereby agree to indemnify, defend, and hold harmless the other party and its officers, employees, agents and independent contractors (collectively, "Indemnitees") from and against any and all of claims, causes of action, obligations, losses, liabilities, judgments, or damages, including reasonable attorneys' fees and costs of litigation (collectively "Claims") arising out of and/or in any way relating to the indemnifying party's activities in the performance of this Agreement, or to the indemnifying party's acts and/or omissions in providing or administering the same, excepting only those claims, actions, obligations, losses, liabilities, Page 2 of 6 0 51 judgments, or damages arising out of the sole negligence, active negligence or willful misconduct of the Indemnitees. 4.0 Insurance. The Parties agree to provide insurance in accordance with the provisions of this Section. 4.1 City's Insurance Obligation. Without limiting the indemnification provisions provided herein, the City, at its sole expense, shall obtain and keep in force during the term of this Agreement and any extensions thereof, a policy or policies of general liability insurance covering all injuries to persons and damage to property occurring in, upon or about the Premises resulting from any actions or omissions of the City or any use of the Premises by the City or its invitees in accordance with the terms of this Agreement. The policy or policies evidencing such insurance shall name the District and its officials, officers, employees, and agents as additional insureds, shall provide that same may not be cancelled or amended without thirty (30) days prior written notice to the District, and shall provide for a combined single limit coverage of bodily injury and property damage in the amount of not less than One Million Dollars ($1,000,000). Such policy or policies shall be issued by an insurance company licensed to do business in the State of California and be rated A-/VIII or better by ambest.com. Prior to the Commencement Date of this Agreement, and upon renewal of such policies, the City shall submit to the District certificates of insurance and any applicable endorsements evidencing that the foregoing policy or policies are in effect. At the City's option, CITY shall be allowed to self -insure the insurance coverages as required above. 4.2 District's Insurance Obligation. Without limiting the indemnification provisions provided herein, the District, at its sole expense, shall obtain and keep in force during the term of this Agreement and any extensions thereof, a policy or policies of general liability insurance covering all injuries to persons and damage to property occurring in, upon or about the Premises resulting from any actions or omissions of the District or any use of the Premises by the District or its invitees. The policy or policies evidencing such insurance shall name the City and its officials, officers, employees, and agents, as additional insureds, shall provide that same may not be cancelled or amended without thirty (30) days prior written notice to the City, and shall provide for a combined single limit coverage of bodily injury and property damage in the amount of not less than One Million Dollars ($1,000,000). Such policy or policies shall be issued by an insurance company licensed to do business in the State of California and be rated A-/VIII or better by ambest.com. Prior to the Commencement Date of this Agreement, and upon renewal of such policies, the District shall submit to the City certificates of insurance and any applicable endorsements evidencing that the foregoing policy or policies are in effect. At the District's option, District shall be allowed to self -insure the insurance coverages as required above. 5.0 Term of Agreement. This Agreement shall remain in effect for a term of five (5) years, unless earlier terminated as provided hereafter. Either party may terminate this Agreement providing the other with three (3) months prior written notice of the termination date. Page 3 of 60 52 6.0 Default. Failure or delay by either party to perform any covenant, condition or provision of this Agreement within the time provided herein constitutes a default under this Agreement. The injured party shall give written notice of default to the party in default, clearly detailing the default to be cured. The defaulting party shall immediately commence to cure such default and shall diligently complete such cure within thirty (30) days from the date of the notice or such longer period if the nature of the default is such that more than thirty (30) days is required to cure such default. Notwithstanding any other provision of this Agreement, the injured party shall have the right to immediately terminate this Agreement by written notice to the other party in the event of a default which is not cured within the time set forth in this section. 7.0 Attorneys' Fees. In the event any declaratory or other legal or equitable action is instituted between the District and City in connection with this Agreement, the prevailing party shall be entitled to recover from the losing party all of its costs and expenses, including court costs and reasonable attorneys' fees, and all fees, costs and expenses incurred on any appeal or in collection of any judgment. 8.0 Notices. Any notice, request, demand, consent, approval or other communication required or permitted hereunder or by law shall be validly given or made only if in writing and delivered in person to an officer or duly authorized representative of the other party, or deposited in the United States mail, duly certified or registered (return receipt requested), postage prepaid, or delivered through another commercially reasonable method, including facsimile transmission and addressed to the party for whom intended, as follows: If to City: City of La Quinta Attn: City Manager 78-495 Calle Tampico P.O. Box 1504 La Quinta, CA 92247-1504 Fax: (760) 777-7101 If to District: Desert Sands Unified School District Attn: Superintendent 47-950 Dune Palms Road La Quinta, CA 92263 Fax: (760) 771-8522 Any party may from time to time, by written notice to the other, designate a different address which shall be substituted for that specified above. If any notice or other document is sent by mail as aforesaid, the same shall be deemed fully delivered and received forty-eight (48) hours after mailing as provided above. If any notice or document is sent by facsimile transmission, the same shall be deemed fully delivered and received upon the transmission to the sender of a facsimile confirmation sheet. 9.0 Gender and Number. In this Lease (unless the context requires otherwise), the masculine, feminine and neuter genders and the singular and the plural shall be deemed to include one another, as appropriate. 10.0 Entire Agreement. This Agreement and its exhibits, each of which is incorporated herein by reference as though set forth in full, constitute the entire agreement between the parties hereto pertaining to the subject matter hereof, and the final, complete and exclusive Page'4 of 6Q 53 expression of the terms and conditions thereof. All prior agreements, representations, negotiations and understanding of the parties hereto, oral or written, express or implied, are hereby superseded and merged herein. 11.0 Captions. The captions used herein are for convenience only and are not a part of this Agreement and do not in any way limit or amplify the terms and provisions hereof. 12.0 Governing Law. This Agreement and the exhibits attached hereto have been negotiated and executed in the State of California and shall be governed by and construed under the laws of the State of California. 13.0 Invalidity of Provision. If any provision of this Lease as applied to any party or to any circumstance shall be adjudged by a court of competent jurisdiction to be void or unenforceable for any reason, the same shall in no way affect (to the maximum extent permissible by law) any other provision of this Agreement, the application of any such provision under circumstances different from those adjudicated by the court, or the validity or enforceability of this Lease as a whole. 14.0 Amendments. No addition to or modification of any provision contained in this Lease shall be effective unless fully set forth in writing by the District and City. 15.0 Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute but one and the same instrument. 16.0 Binding Upon Successors. The terms and conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns and successors of the parties hereof. Page 5 of 6 0 J 4 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year set forth herein above. Date ATTEST: Veronica J. Montecino, CMC City Clerk APPROVED AS TO FORM: M. Katherine Jenson City Attorney DISTRICT: DESERT SANDS UNIFIED SCHOOL DISTRICT, a school district organized and existing under the laws of the State of California is Barbara Sasser, ARM-P, CRM Risk Manager "CITY" CITY OF LA QUINTA, a municipal corporation Thomas P. Genovese, City Manager Page 6 of 6 ,•„. 0 55 Twyl 4 1P4ulfirw AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: February 15, 2011 BUSINESS SESSION: CONSENT CALENDAR: cJ ITEM TITLE: Approval of Operation and Maintenance Agreement for the Fritz Burns Park Pool with the Family STUDY SESSION: YMCA of the Desert PUBLIC HEARING: RECOMMENDATION: Approve the new Operation and Maintenance Agreement with Family YMCA of the Desert for the Fritz Burns Park Pool and authorize the City Manager to execute the Agreement. FISCAL IMPLICATIONS: This contract proposes no changes to the financial terms of the existing contract. Per the Agreement, the City reimburses the YMCA fifty percent (50%) of the net operating costs incurred by the YMCA. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On January 18, 2005, the City Council approved the Operation and Maintenance Agreement with the YMCA for operation of the Fritz Burns Park Pool. Upon a recent review of the existing insurance requirements, the California Joint Powers Insurance Authority (JPIA) and the City's Risk Manager advised staff to update the Agreement to require an increased amount of commercial general liability insurance from the Family YMCA of the Desert. The proposed new Agreement generally tracks the existing contract, with the exception of the insurance requirements. The current contract requires insurance coverage of not less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate. The newly proposed insurance coverage provisions would require the amount to be increased to not less than $2,000,000 0 56 per occurrence for all covered losses and not less than $4,000,000 general aggregate. The new amounts of liability insurance will provide protection that is more appropriate for injuries that may occur at a public pool. Per the revised Agreement, the YMCA shall continue to name the City as additional insured on said insurance coverage, and will be required to provide the City with an updated Certificate of Insurance and additionally insured endorsement once the new insurance coverage requirements have been made effective. With the inclusion of the new insurance amounts listed, the Insurance provision within the Agreement would read as follows: "YMCA represents that as of the Effective Date it carries, and shall maintain to carry during the full term of this Agreement, commercial general liability insurance in the amount of not less than $2,000,000 per occurrence for all covered losses and no less than $4,000,000 general aggregate. YMCA further agrees to name the City as an additional insured on said insurance in connection with the operation of the Fritz Burns Pool. YMCA shall provide the City with a Certificate of Insurance and additionally insured endorsement evidencing coverage for personal injury, property damage, and bodily injury. The insurance required by this Section shall not be canceled, limited or modified by YMCA or its insurer until thirty (30) days after receipt by the City of a written notice of such cancellation, limitation or modification of coverage." FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the new Operation and Maintenance Agreement with Family YMCA of the Desert for the Fritz Burns Park Pool and authorize the City Manager to execute the Agreement; or 2. Do not approve the new Operation and Maintenance Agreement with Family YMCA of the Desert for the Fritz Burns Park Pool; or 3. Provide staff with alternative direction. Respectfully submitted, Edie Hyltoh Community Se vices Director 0. 57 Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Operation and Maintenance Agreement 0 53 ATTACHMENT 1 OPERATION AND MAINTENANCE AGREEMENT FOR THE FRITZ BURNS POOL This Operation and Maintenance Agreement for the Fritz Burns Pool (the "AGREEMENT") is made and executed this ("Effective Date"), by and between the CITY OF LA QUINTA, a municipal corporation, hereinafter referred to as the "City," and the FAMILY YMCA OF THE DESERT, a non-profit organization, hereinafter referred to as the "YMCA." WITNESSETH WHEREAS, the City owns a municipal swimming pool in the Fritz Burns Park located within the City ("Fritz Burns Pool"), and WHEREAS, the YMCA desires and agrees to assume the supervision, control, maintenance, and operation of the Fritz Burns Pool for the purposes of providing recreational activities for the community under the terms of this Agreement. AGREEMENT NOW, THEREFORE, in consideration of the foregoing and the mutual promises and covenants set forth herein, YMCA and City agree as follows: 1. General Operation. YMCA shall operate and maintain the Fritz Burns Pool as a public swimming pool facility commencing on the Effective Date. YMCA and City shall determine the dates and hours that the Fritz Burns Pool shall be open to the public ("Pool Season"). The Fritz Burns Pool shall be open to the public every day during the Pool Season. Attachment "A" provides City recommended dates and hours for the Pool Season. The City and YMCA shall mutually agree upon the Pool Season no later than January 15 of each year. If the parties cannot agree upon the Pool Season by the January 15 deadline, this Agreement shall terminate effective the following day. Notwithstanding the foregoing, upon written consent from both parties, the established Pool Season may be modified to reflect the actual use of the Fritz Burns Pool or for any other reason deemed appropriate by the parties. 2. Term. This Agreement shall automatically renew each year on the Effective Date unless either party terminates the Agreement subject to Section 3 of the Agreement. 3. Termination. Either party has the right to terminate this Agreement with or without good cause. For terminations without good cause, six months written notice of a decision to terminate shall be given by the terminating party to the non -terminating party prior to the effective date of the termination. 4. Definition of Fritz Burns Pool. a. It is understood and agreed that the pool area is part of and within a City owned and operated park and that the responsibility of YMCA under this Agreement extends only to that portion within the area outlined in red in Attachment "B" attached hereto and made a part hereof, which said area includes the Fritz Burns Pool, wading pool, pool equipment, associated pool buildings, maintenanceo 59 Page 1 of 10 equipment, and related personal property. When used in this Agreement, the term "Fritz Burns Pool" shall include the entire pool facility described in this Section, as shown on Attachment "B." b. YMCA and City staff shall coordinate maintenance of the Fritz Burns Park and the Fritz Burns Pool to ensure smooth operation of the overall facility. 5. Recreation Services. YMCA shall provide recreation services to the public at the Fritz Burns Pool during the Pool Season. Such services shall include adult and youth swimming activities, adult water aerobic classes, open swimming, lap swimming, and such additional recreation services as YMCA, in its discretion, may determine are desirable. The YMCA shall then provide the City with a pool schedule for the summer season no later than January of each year, so that the City may assist with marketing by providing information in the City's Spring/Summer Activities Guide. Thereafter, the YMCA shall provide the City with copies of all marketing and promotional materials such as brochures and fliers that advertise the open swim schedule, swim lessons, and all aquatic special events. YMCA shall provide updated promotional materials to the City if changes or additions to pool schedule occur. 6. All Repair and Replacement Work. The City shall be solely responsible for causing the completion of all repairs and replacement of equipment such as plumbing, electrical, filter system, pumps, heaters and chlorinators, as well as structural repair and replacement of the facilities and equipment ("Repairs") within the Fritz Burns Pool premises; provided, however, that YMCA shall be solely responsible for reporting any repair needs to the City as soon as they are identified. 7. YMCA Pool Maintenance Responsibilities. The YMCA shall be responsible for maintaining the Fritz Burns Pool and the equipment related thereto in a good and workmanlike manner, and in good operating condition. In order to uphold accountability for pool maintenance and operating conditions, the City and YMCA have developed and agreed upon a written evaluation checklist, attached hereto as Attachment "C." This checklist includes the evaluation of such issues as water quality; safety signs and lifesaving equipment; pool equipment and operation; decking and pool condition; pool house condition; and pool personnel duties. The YMCA shall be responsible for policing the pool house and pool deck on a regular basis during use (required conditions to be checked are stated within Attachment "C"). The YMCA will test the water on an hourly basis during use and add chlorine tablets to the chlorination system as needed. The YMCA will use a City -provided pool test kit and portable pool vacuum on not less than a daily basis to keep the pool clean and sanitary for use. The YMCA will ensure the pool complies with the most current Riverside County Health Department standards. The City recreation supervisor and the YMCA aquatics director, or their approved designees, shall meet weekly or on an as needed basis during the season to review and complete the checklist. Completed checklist evaluations will be kept on file with the City. 8. City Maintenance Responsibilities. The City shall be responsible for the end of the day janitorial service of the pool house and paper products for the pool house. The City shall contract with a pool service to have the pools cleaned six times weekly during the summer season and three times weekly during the off season including all chemicals with the filters being cleaned once per quarter. The City will provide the YMCA with a pool test kit, portable pool vacuum, and training on how to operate the chlorination system. Page 2 of 10 0 60 9. Personnel. In providing recreation services under this Agreement, YMCA shall employ only personnel who have been properly trained, certified (if appropriate for the position at issue), and screened by YMCA in accordance with YMCA's personnel policy rules, as amended from time to time. In carrying out this Agreement, YMCA shall not discriminate against any employee or applicant for employment because of sex, marital status, race, color, religion, ancestry, age, or national origin. Neither City nor any of its employees shall have any control over the manner, mode or means by which the YMCA, its agents or employees, perform the operational, recreational, and maintenance responsibilities required herein, except as otherwise set forth. YMCA shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 10. Fees. YMCA shall have the right to charge and collect fees from the public for use of the Fritz Burns Pool facility and for participation in the recreation programs and activities provided by YMCA at the Fritz Burns Pool. The City and YMCA shall mutually agree on the use fees for the Fritz Burns Pool. YMCA, in its sole discretion, shall establish fees for participation in its recreation programs and activities. 11. Payment for Operation and Maintenance. The City agrees to reimburse the YMCA fifty percent (50%) of the net operating costs incurred by the YMCA; up to a maximum reimbursement of $15,000. Should the net operating costs exceed the $15,000 maximum allowable reimbursement, the YMCA must provide the City with justification in advance to support the additional costs. The City will not be responsible to the costs beyond the $15,000 until the City approves the justification in writing. 12. Compliance. The operation of the Fritz Burns Pool and the recreation services shall be performed in accordance with all local, state and federal laws, and without discrimination as to marital status, religion, race, color, age, ancestry, sex, or national origin. 13. Reporting Requirements. YMCA agrees to submit to the City annual reports covering such areas as operation, maintenance, training, attendance, revenue, and expenditures of the Fritz Burns Pool. Annual reports shall be submitted to the City by November 1 of every year. 14. Insurance. YMCA represents that as of the Effective Date it carries, and shall maintain to carry during the full term of this Agreement, commercial general liability insurance in the amount of not less than $2,000,000 per occurrence for all covered losses and no less than $4,000,000 general aggregate. YMCA further agrees to name the City as an additional insured on said insurance in connection with the operation of the Fritz Burns Pool. YMCA shall provide the City with a Certificate of Insurance and additionally insured endorsement evidencing coverage for personal injury, property damage, and bodily injury. The insurance required by this Section shall not be canceled, limited or modified by YMCA or its insurer until thirty (30) days after receipt by the City of a written notice of such cancellation, limitation or modification of coverage. 15. Indemnification by YMCA. YMCA shall indemnify City, its affiliates and their respective officers, directors, employees and agents, against and hold the same harmless from any and all claims, causes of action, obligations, losses, liabilities, damages, actions, judgments, costs and expenses (including attorneys fees and cost of litigation) arising out of and/or in any way relating to the services provided under this Agreement, or the YMCA's acts and/or admission in providing or administering the same. Upon notice from Page 3 of"! 0 0 � 6 z City, YMCA shall resist and defend at its own expense, and by counsel reasonably satisfactory to City, any such claim or action. 16. Indemnification by City. City shall indemnify YMCA, its affiliates and their respective officers, directors, employees and agents, against and hold the same harmless from any and all claims, causes of action, obligations, losses, liabilities, damages, actions, judgments, costs and expenses (including attorneys fees and cost of litigation) arising out of and/or resulting from, directly or indirectly, any alleged negligent or intentional acts or omissions by City or its agents or employees or City's failure to perform any obligation undertaken in this Agreement. Upon notice from YMCA, City shall resist and defend at its own expense, and by counsel reasonably satisfactory to YMCA, any such claim or action. 17. Americans with Disabilities Act. YMCA shall provide reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment, unless doing so would cause undue hardship, in compliance with Title I of the Americans with Disabilities Act of 1990. Further, YMCA shall, to the extent required by Title II of said Act, make reasonable modifications in its policies, practices, and procedures with respect to its operation of the Fritz Burns Pool so as to permit equal access to persons with disabilities, and shall provide auxiliary aids and services to such persons when necessary to ensure effective communications, unless an undue burden or fundamental alteration of the program or service will result. "Auxiliary aids" include such services or devices as qualified interpreters, assistive listening headsets, telecommunications devices for deaf persons, and large -print materials. 18. Miscellaneous: a. Entire Agreement. This writing constitutes the entire agreement of the parties with respect to the subject matter hereof and may not be modified or amended except by a writing executed by all parties. b. No Waiver. No waiver of any breach or default hereunder shall be considered valid unless in writing, and no such waiver shall be deemed a waiver of any subsequent breach or default of the same or similar nature. c. Assignment. This Agreement is personal to YMCA and any assignment of the rights and obligations set forth hereunder shall require prior written consent from the City. d. Successors. Without waiving any restrictions on transfer or assignment (either voluntary or involuntary) provided herein, this Agreement shall be binding upon, and shall inure to the benefit of, the parties hereto, their respective heirs, personal representatives, successors and assigns. e. Invalidity. If any provision of this Agreement shall be invalid or unenforceable, such invalidity or unenforceability shall attach only to such provision, and shall not in any manner affect or render invalid or unenforceable any other severable provision of this Agreement, and this Agreement shall be carried out as if any such invalid or unenforceable provision were not contained herein. f. Headings. The Section headings contained herein are for the purposes of convenience only and are not intended to define or limit the contents of, said 0 6 sections. Page 4 of 10 g. Counterparts. The Agreement may be executed in one or more counterparts, all of which if taken together shall be deemed one original. h. Time is of the Essence. Time is of the essence with respect to each and every term, condition, and provision required to be performed under this Agreement. i. Litigation and Attorney's Fees. In the event of any dispute between the parties hereto arising out of the terms of this Agreement, the prevailing party in such dispute shall be entitled to recover from the other party all costs and expenses, including reasonable attorney's fees (whether incurred during discovery, at trial or on appeal), court costs, and expert fees incurred by the prevailing party in such dispute, together with all costs of enforcement and/or collection of any judgment. j. Choice of Law. This Agreement shall be deemed to be a contract under the laws of the State of California. For all purposes, it shall be construed and enforced in accordance with the internal laws of said State, without regard to the principles of conflicts of law. k. Notice. All notices, or demands of any kind, served by either party to this Agreement by the other, shall be in writing and shall be personally delivered, or mailed by registered or certified mail, return receipt requested, addressed as follows: To: City of La Quinta P.O. Box 1504 78-495 Calle Tampico La Quinta, CA 92247-1504 Attn: Edie Hylton, Community Services Director With Copy to M. Katherine Jensen, Esq. Rutan and Tucker 611 Anton Blvd. 14th Floor Costa Mesa, CA 92626-1998 To: Family YMCA of the Desert 43-930 San Pablo Avenue Palm Desert, CA 92260 (760) 341-9622 Any party may change the address set forth herein, by giving written notice of said change to the other party. I. Amendment. This Agreement may not be modified or amended except by a writing signed by the parties hereto. 0 63 Page 5 of 10 IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. CITY OF LA QUINTA, a municipal corporation -32 THOMAS P. GENOVESE City Manager ATTEST: By: VERONICA MONTECINO City Clerk APRROVED AS TO FORM: By: M. KATHERINE JENSON City Attorney FAMILY YMCA OF THE DESERT, a non-profit organization By: By: ROB BALLEW Executive Director/CEO 0 6. Page 6 of 10 ATTACHMENT"A" Recommended Pool Season Recommended schedule of operation: Summer schedule officially begins the first weekend in June after school is out. The pool shall close on Labor Day. Swim Lessons: Monday through Friday, 9 a.m. until 1 p.m. Open Swim: Monday through Friday, 2 p.m. until 4:30 p.m. and Saturdays, 10 a.m. until 1 p.m. (Closed on Sundays) Adult Lap Swim: Monday through Friday, 4:30 p.m. until 6:30 p.m. Adult Water Aerobics: Tuesdays and Thursdays, 5:30 p.m. until 6:30 p.m. NOTE: Pool to close after one hour if attendance is less than twelve (12) participants. YMCA must notify the City immediately if pool is closed. 0 65 Page 7 of 10 ATTACHMENT "B" Map of Fritz Burns Pool Facility m•• Page 8 of 10 Today's Date Jir/_i94.1 614_14kVA ATTACHMENT"C" Fritz Burns Pool Checklist Time of visit: Pool water test kit provided pH maintained between 7.2 and 8.0 Chlorine maintained at a minimum level of 1.5 ppm, but not exceeding 5 ppm. Water is clear; can see the main drain clearly No algae in pool water, on sides or bottom, or on tile SAFETY SIGNS AND LIFE SAVING EQUIPMENT Required signs posted: a) artificial respiration schematic; b) 911; c) # (number) of occupants; d) "No Diving" (if pool is less than 6 feet in depth); and e) children under the age of 14 should not use pool without an adult in attendance. All signs posted in a conspicuous place and maintained in a legible manner. Life ring with attached rope to span width of pool from poolside. Body hook with attached 12 ft. (min.) pole at poolside. Depth markers clearly visible (located at maximum, middle and minimum depth, and at the break in slope; on both sides; and at both ends). Fully stocked first aid kit. Spine board with ties within the pool enclosure. Lifesaving equipment plainly marked "FOR EMERGENCY USE ONLY." Lifeguard chairs are in proper locations and in safe condition. POOL AND DECKING Pool walls and bottom in good condition (no flaking paint, cracks, chips, etc.) and clean. All handrails are secure (check all nuts and bolts). Decking and walkways clean and in good condition (no weeds, tripping hazards, large cracks, depressions, etc.). Properly secured anti -vortex covers provided for main drain(s), equalizer lines, and spa suction lines. Fencing painted and in good repair; gates easily close and self -latch. POOL HOUSE All sinks, toilets, urinals, and showers clean and in good repair. Floors, walls, and ceilings clean and in good repair. Hot and cold water provided at all sinks (and showers, if provided). Soap and towels provided in approved dispensers at hand sinks; toilet tissue provided in all stalls. 0 67 Page 9 of 10 RECORDS & PERSONNEL Current Health Permit posted on site Emergency and important phone numbers are posted for staff Office phone is in working condition Daily records of pool maintenance and operation available for review Pool is under supervision of reliable individual at all times while in operation; all pool staff are certified lifeguards and aware of all YMCA rules and policies A copy of all current staff certifications are on site Lifeguards are stationed around vicinity of pool and in the appropriate positions as required by the placement and number of swimmers in the pool area Computer generated signage stating rules, swim schedules, and special events are posted in front of pool office COMMENTS: Signature: City of La Quinta Recreation Supervisor (or designee) YMCA Pool Supervisor for Fritz Burns Pool (or designee) 0 �3 Page 10 of 10 ceit!t 4 4 Qgha COUNCIL/RDA MEETING DATE: February 15, 2011 ITEM TITLE: Acceptance of Phase II Village Enhanced Pedestrian Crossing and Traffic Calming Devices, Project No. 2008-04B RECOMMENDATIO AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Accept Phase II Village Enhanced Pedestrian Crossing and Traffic Calming Devices, Project No. 2008-04B, as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $48,440, thirty-five (35) days after the Notice of Completion is recorded. FISCAL IMPLICATIONS: The following is a budget summary: Project Budget Total Amount Spent Through December 2010 Remaining Anticipated Inspection, Testing & Survey Costs Project Budget Amount Available Remaining Fiscal Commitment to Contractor Project Budget Amount Remaining After Construction Efforts Original Construction Contract Amount Contract Change Order No. 1 (Credit) New Contract Total Amount Paid to Contractor to Date Total Remaining Fiscal Commitment to Contractor Total Retention to be Released Contract Amount Remaining to be Billed by Contractor $1,053,017 $ (510,070) $ (10,000) $ 532,947 $ (166,369) $ 366,578 $ 527,027 $ (42,629) $ 484,398 $ (318,029) $ 166,369 $ (48,440) $ 117,929 Adequate funding is available to pay the contractor's remaining billing ($48,440) and retention ($117,929) for project closeout. 0 69 CHARTER CITY IMPLICATIONS: The project is partially funded with Community Development Block Grant (CDBG) and State Gas Tax funds. As such, the project was bid as a prevailing wage improvement. BACKGROUND AND OVERVIEW: The purpose of the project was to install aesthetically pleasing pedestrian crossings and to calm traffic within the City's Village area near "Old Town". The Phase II improvements include installing decorative pavers within the crosswalks at the Avenida Bermudas/Calle Tampico intersection along with dry wells and installing decorative pavers within the crosswalks at the Desert Club Drive/Calle Tampico intersection, dry wells, and an enhanced pedestrian crossing with speed tables, immediately south of Calle Tampico on Desert Club Drive. On April 15, 2008, the City Council adopted Resolution 2008-023 approving the Fiscal Year 2008-2009 through 2012-2013 Capital Improvement Program (CIP). The Village Enhanced Pedestrian Crossings were included within the adopted CIP and scheduled for funding during Fiscal Years 2008-2009. On August 4, 2009, the City Council approved the plans, specifications and engineer's estimate (PS&E) and authorized staff to advertise for bid the Village Enhanced Pedestrian Crossings and Traffic Calming Devices, Project Number 2008-04. The project scope was subsequently revised into two phases in order to expedite construction of the speed humps last fall prior to the start of the holiday season. The remaining improvements were delayed in order to be constructed the summer/fall of 2010, On November 3, 2009 the City Council awarded a contract to Contreras Construction Co., in the amount of $47,014, to construct the Phase I Village Enhanced Pedestrian Crossings and Traffic Calming Devices, Project Number 2008-04. On March 16, 2010, the City Council accepted the Phase I Village Enhanced Pedestrian Crossings and Traffic Calming Devices Project No. 2008-04A, CDBG Project Nos. 4.LQ.04-08 & 4.1-0.06-09, as 100% complete; authorized the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorized staff to release retention in the amount of $5,192, thirty-five (35) days after the Notice of Completion was recorded. On July 6, 2010, City Council awarded a contract for $527,027 to PTM General Engineering Services, Inc., to construct Phase II Village Enhanced Pedestrian Crossing and Traffic Calming Devices, Project No. 2008-04B. ME On August 18, 2010, a Notice to Proceed was issued with a forty (40) working day contract completion time starting August 23, 2010, and ending on October 19, 2010. Contract Change Order No. 1 extended the project for a total of twenty-two (22) working days; twelve (12) working days of the delay were attributed to additional work and delivery delays associated with the project materials. Ten (10) working days were attributed to delays caused by the contractor. The project was deemed substantially complete on November 19, 2010. As per project specifications Section 1500-3.2, liquidated damages were assessed at $1,500 per working day for ten (10) working days for a total of $15,000. Contract Change Order No. 1 was issued to allow for the modifications to the existing traffic signal including the installation of traffic signal interconnect conduit, and the addition of pushbutton posts to make the signals and access ramps ADA compliant. Contract Change Order No. 1 also allowed for additional concrete and asphalt repairs, upgrade of the pavers to match existing areas, credit for the City supplied street light pole, and a contract quantity adjustment between the bid quantities and the actual quantities installed. A credit was also given to the City for certain modifications made by the Contractor to the catch basins. The project's construction effort is now deemed to be 100% complete and is in compliance with the plans and specifications. Prior to filing the Notice of Completion, staff must receive authorization from the City Council to approve this project as 100% complete and authorize the City Clerk to file a Notice of Completion. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept the Phase II Village Enhanced Pedestrian Crossing and Traffic Calming Devices, Project No. 2008-04B as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; authorize staff to release retention in the amount of $48,440, thirty-five (35) days after the Notice of Completion is recorded; or 2. Do not accept Phase II Village Enhanced Pedestrian Crossing and Traffic Calming Devices, Project No. 2008-04B as 100% complete; do not authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; do not authorize staff to release retention in the amount of $48,440, thirty-five (35) days after the Notice of Completion is recorded; or 3. Provide staff with alternative direction. 0 71 Respectfully submitted, dothy R. J na o , P.E. Public Wor Dir for/City Engineer Approved for submission by: Thomas P. Genovese, City Manager a 04 Way,, 4 o � S ^l OF TKQ AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: February 15, 2011 BUSINESS SESSION: ITEM TITLE: Approval to Excuse Investment Advisory Board Chairman David Park's Absence from the CONSENT CALENDAR: February 9, 2011 Investment Advisory Board STUDY SESSION: Meeting PUBLIC HEARING: RECOMMENDATION: Approval to excuse Investment Advisory Board Chairman David Park from the February 9, 2011 Investment Advisory Board Meeting. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The La Quinta Municipal Code, Section 2.06.020(B) includes the statement: "A board or commission member may request advance permission from the City Council to be absent at one or more regular meetings due to extenuating circumstances. If such permission or excuse is granted by the City Council, the absence shall not be counted toward the above -stated limitations on absences." Staff has discussed this section with all board members and, in response, Investment Advisory Board Chairman David Park has requested of the City Council to be excused from the February 9, 2011 meeting. The request is being made prior to the meeting, as noted in Attachment 1. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: o 3 1 . Approve Investment Advisory Board Chairman Park's request to be excused from the from the February 9, 2011 Investment Advisory Board Meeting; or 2. Deny Investment Advisory Board Chairman Park's request; or 3. Provide staff with alternative direction. Respectfully submitted, John M. Falconer, Finance Director Approved for submission by: /!/off ��„��-s✓ `Thomas P. Genovese, City Manager Attachment: 1. Request from Investment Board Chairman Park 0 74 ATTACHMENT 1 February 1, 2011 John Falconer CITY OF LA QUINTA 78495 Calle Tampico La Quinta, CA 92253 RE: Request for Excused Absence: Investment Advisory Board Meeting February 9, 2011 Dear John: Due to a family emergency in Florida I am unable to attend Investment Advisory Board meeting on February 9, 2011. Therefore, I respectfully request an excuse from this meeting. Thank you in advance for your consideration in the above request. Sincerely, David Park Chairman Investment Advisory Board 05 Taff 4 4 a" COUNCIL/RDA MEETING DATE: February 15, 2011 ITEM TITLE: Approval of a Grant Application from the State of California Office of Traffic Safety for Selective Traffic Enforcement Program (STEP) RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 9 STUDY SESSION: PUBLIC HEARING: Approve the grant application from the State of California Office of Traffic Safety (OTS) for Selective Traffic Enforcement Program (STEP) to provide DUI Enforcement and Awareness Program by the La Quinta Police Department. This program is administered by the State of California Traffic Safety Center. FISCAL IMPLICATIONS: The City has established a revenue account (212-0000-468-000) to accept the funding, and a corresponding expenditure account (101-5054-421.36-43) to track allocations. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The State of California Office of Traffic Safety has announced a program to prevent injuries and save lives through enforcement and education. The La Quinta Police Department is committed to maintaining safe roadways and field programs to address sobriety and occupant protection enforcement. Supplemental funding would enable the team to field additional dedicated and trained traffic offers to sustain a systematic effort throughout the fiscal year. This would assist the team's 0 16 mission in reducing overall numbers and severity of alcohol related traffic collisions. Staff is preparing an application requesting $100,000 for: 3 DUI/license checkpoints; 10 saturation (DUI) patrol operations; 4 (DUI) warrant sweeps; 2 court sting operations; and 2 surveillance operations. Included in the application will be a request for new preliminary alcohol screening (PAS) devices to further equip patrol units and replace aging or unserviceable PAS devices, to be utilized during checkpoint operations covered by this grant, and cooperatively used during future Regional Driving Under the Influence Enforcement Effort "AVOID the 30" operations in Regions 4 and 5. The funds would also be used to purchase bicycle helmets and vehicle child - restraint seats, which would help to strike a balance during enforcement operations to educate the public and bring about future voluntary compliance. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the grant application from the State of California Office of Traffic Safety for Selective Traffic Enforcement Program (STEP) to provide DUI Enforcement and Awareness Program by the La Quinta Police Department; or 2. Do not approve the grant application from the State of California Office of Traffic Safety for Selective Traffic Enforcement Program (STEP) to provide DUI Enforcement and Awareness Program by the La Quinta Police Department; or 3. Provide staff with alternative direction. Respectfully submitted, ---L�01 Bret M. Plumlee Assistant City Manager — Management Services Approved for submission by: Thomas P. Genovese, City Manager Q �� z v _ 5 ' w$ y OF TN4 COUNCIL/RDA MEETING DATE: February 15, 2011 ITEM TITLE: Approval of Second Reading and Adoption of Ordinance No. 486 Amending Title 11 of the La Quinta Municipal Code to Add Section 11.73.060, Locked Storage, to Regulate the Sale of Aerosol Spray Paint. RECOMMENDATION Adopt Ordinance No. 486 on second reading. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: On February 1, 2011, the City Council moved to take up Ordinance No. 486 on first reading. The City Council further moved to introduce Ordinance No. 486 on first reading. The motion to introduce Ordinance No. 486 carried by the following vote: AYES: Council Members Evans, Franklin, Henderson, Sniff, Mayor Adolph NOES: None ABSENT: None ABSTAIN: None 0 13 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Adopt Ordinance No. 486 on second reading; or 2. Do not adopt Ordinance No. 486 on second reading; or 3. Provide staff with alternative direction. /IRIespefully submitted, Veronica J. ontecino, CMC, City Clerk Approved for submission by: Thomas P. Genovese, City Manager 0 79 ORDINANCE NO. 486 AN ORDINANCE OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING TITLE 11 OF THE LA QUINTA MUNICIPAL CODE, TO ADD SECTION 11.73.060, LOCKED STORAGE, TO REGULATE THE SALE OF AEROSOL SPRAY PAINT. WHEREAS, the City wishes to amend the La Quinta Municipal Code to require retail businesses that sell aerosol spray paint to keep said paint locked securely; and WHEREAS, the City has received a recommendation from the La Quinta Police Department that the City adopt the proposed ordinance to help deter graffiti; and WHEREAS, the City Council has determined that in order to prevent easy access to minors and to deter graffiti, locked areas should be required for any business that sell aerosol spray paint. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of La Quinta does ordain as follows: SECTION 11.73.060. Subsection 1 1 .73.060 is hereby added to Title 1 1, the "PEACE, MORALS AND SAFETY" Chapter of the La Quinta Municipal Code, reads in its entirety as follows: Section 11.73.060 Regulation of the Sale of Aerosol Spray Paint. Any retail business that sells aerosol spray paint shall be required to contain such paint in securely locked areas. PASSED, APPROVED, and ADOPTED by the City Council of the City of La Quinta at a regular meeting thereof held on the 1 5" day of February 201 1, by the following vote: AYES: NOES: ABSENT: ABSTAIN: 0 80 Ordinance No. 486 Locked Storage for Spray Paint Adopted: February 15, 2011 Page 2 DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA MONTECINO, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California Ordinance No. 486 Locked Storage for Spray Paint Adopted: February 15, 2011 Page 3 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF LA QUINTA 1 I, VERONICA J. MONTECINO, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. 486 which was introduced at a regular meeting on the 1" day of February 2011, and was adopted at a regular meeting held on the 1 5`h day of February 2011, not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in City Council Resolution No. 2006-115. VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California DECLARATION OF POSTING I, VERONICA J. MONTECINO, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on February , 2011 pursuant to Council Resolution. VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California 0 - 8') T;ty aG.fPQu&rw COUNCIL/RDA MEETING DATE: February 15, 2011 ITEM TITLE: Approval of 1) Reimbursement Agreement with Goldenvoice, LLC; 2) Plans, Specifications and Engineer's Estimate and Advertisement for Bids for Avenue 50 Improvements; and 3) Appropriation of Funding RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: /0 STUDY SESSION: PUBLIC HEARING: Approve a Reimbursement Agreement (Attachment 1) between the City of La Quinta and Goldenvoice, LLC, for the design and construction of the Avenue 50 improvements east of Jefferson Street subject to any minor revisions approved by the City Attorney and City Manager and authorize the City Manager to execute the Agreement; Approve Plans, Specifications and Engineer's Estimate and Advertisement for Bids for Avenue 50 Improvements; and appropriate funding in the amount of $250,00 from the Transportation Development Impact Fees. FISCAL IMPLICATIONS: The project will be designed and constructed by the City of La Quinta. Goldenvoice, LLC will be fully responsible for the entire cost of the subject roadway improvements up to a maximum amount of $250,000. This project is eligible under the Transportation Development Impact Fee (DIF) program. Funds are available in the unreserved fund balance account (250-0000- 290.00-00) to fund this project. The future funds collected from Goldenvoice, LLC under this agreement will be credited back to the Transportation DIF Fund. Goldenvoice will reimburse the City of La Quinta for the subject roadway improvements in three payments. The first payment shall be in the amount of $90,000 and shall be due by no later than March 1, 2011. The second payment shall be in the amount of $80,000 and paid by no later than February 1, 2012. The third and final payment in the amount of $80,000 shall be due by no later than February 1, 2013. Should the actual cost of improvements be less than the estimated $250,000, the reduced amount will be reflected in the third and final payment. Annual maintenance for the expanded roadway is estimated to be $4,752 which will be the responsibility of the City. If approved, this amount will be included in next year's operating budget. CHARTER CITY IMPLICATIONS: The project will be funded using local funds, subject to the reimbursement set forth in the Agreement. The project will be advertised without prevailing wage requirements. BACKGROUND AND OVERVIEW: Goldenvoice is in the business of staging and promoting concerts and other events. Goldenvoice regularly schedules events to be held at the Empire Polo Club in the City of Indio, just outside of the City's eastern boundary (Attachment 2). Reoccurring events at Empire Polo Club include the Coachella Valley Music and Arts Festival and the Stagecoach Festival. In addition to those events, Goldenvoice will also put on a third concert this year, a heavy metal rock concert known as The Big 4. This year, all three events are scheduled to take place on consecutive weekends in April and May at the Empire Polo Club. In past years, the Coachella and Stagecoach festivals have generated large audiences, resulting in increased traffic congestion particularly on Avenue 50 and Jefferson Streets. With the addition of The Big 4 concert this year, which will feature four very popular heavy metal bands, staff anticipates that there will be an even greater burden on the City's infrastructure and resources than in past years. The staff for City of La Quinta has been in talks with the City of Indio and Goldenvoice about making the following improvements to the Jefferson Street/Avenue 50 intersection to alleviate some of the traffic issues caused by Goldenvoice sponsored events: • Re -configure the striping on south bound Jefferson Street to create dual left turn lanes onto east bound Avenue 50. • Creation of an additional lane on Avenue 50 from Jefferson Street to the western boundary of Mountain View Country Club. • Re -striping Avenue 50 to provide two through lanes eastbound approaching Jefferson Street. These improvements will not only help to alleviate festival traffic, but will benefit the residents of La Quinta and Indio year-round. 0B4 Staff will attempt to expedite design and bidding of this project in order to complete the roadway improvements by April 7, 2011 in time for this year's festivals. However, failure to complete the improvements by this date will not alter the obligations under the Reimbursement Agreement. Should the improvements not be completed by April 7, 2011, the City will work with the City of Indio and Goldenvoice to minimize any impact upon traffic circulation to and from the scheduled music events this year and complete the improvements prior to next year's concerts. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include 1. Approve a Reimbursement Agreement between the City of La Quinta and Goldenvoice, LLC, for the design and construction of the Avenue 50 improvements east of Jefferson Street subject to any minor revisions approved by the City Attorney and City Manager and authorize the City Manager to execute the agreement; approve plans, specifications and engineer's estimate; and advertisement for bids for Avenue 50 Improvements; and appropriate funding in the amount of $250,00 from the Transportation Development Impact; or 2. Do not approve a Reimbursement Agreement between the City of La Quinta and Goldenvoice, LLC, for the design and construction of the Avenue 50 improvements east of Jefferson Street subject to any minor revisions approved by the City Attorney and City Manager and do not authorize the City Manager to execute the Agreement; Approve Plans, Specifications and Engineer's Estimate and Advertisement for Bids for Avenue 50 Improvements; and do not appropriate funding in the amount of $250,00 from the Transportation Development Impact; or 3. Provide staff with alternative direction. Respectfully submitted, u othy R. J nas o , P.E. Public Works Dired or/City Engineer Q'o5 Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Reimbursement Agreement 2. Vicinity Map 0 86 ATTACHMENT 1 REIMBURSEMENT AGREEMENT FOR AVENUE 50 IMPROVEMENTS This Reimbursement Agreement (hereafter "Agreement") is entered into this day of February, 2011 ("Effective Date"), by and between the CITY OF LA QUINTA, a California Municipal Corporation (the "City") and GOLDENVOICE, LLC a California limited liability company ("Goldenvoice"). The City and Goldenvoice are hereafter periodically referred to collectively as the "parties" and individually as a "party." This Agreement is entered into with reference to the following facts: RECITALS A. The City is the owner of fee title to that certain real property which is a public street commonly known as Avenue 50 lying within the City's boundaries. B. Goldenvoice is in the business of staging and promoting concerts and other events. Goldenvoice regularly schedules events to be held at the Empire Polo Club ("Empire Polo Club") in the City of Indio, just outside of the City's eastern boundary. Reoccurring events at Empire Polo Club include the Coachella Valley Music and Arts Festival ("Coachella") and the Stagecoach Festival ("Stagecoach"). In addition to those events, Goldenvoice will also put on The Big 4 Concert ("The Big 4") this year. C. This year, all three events are scheduled to take place on consecutive weekends in April and May at the Empire Polo Club. D. In past years, Coachella and Stagecoach have generated large audiences, resulting in, among other problems for the City, increased traffic, congestion, and degradation of the City's roads and highways, including Avenue 50. With the addition of The Big 4 this year, the Parties agree that that there will be an even greater burden on the City's infrastructure and resources than in past years. E. On or about September 30, 2010, the City and Goldenvoice began discussions centered around the problems to the City's infrastructure and resources created by Goldenvoice's events at the Empire Polo Club. The City has proposed constructing improvements to portions of Avenue 50 east of Jefferson Street (the "Improvements"). The Parties agree that the Improvements will ease congestion, improve the condition of Avenue 50, and enable better access to the Empire Polo Club for Goldenvoice's events. F. The City has requested that Goldenvoice reimburse the City for the cost of the Improvements. The Parties estimate the Improvements will cost the City $250,000. G. With this Agreement, the Parties desire a funding reimbursement mechanism for the City, so as to enable the City to proceed with the Improvements, all in accordance with the terms and conditions of this Agreement. O 87 0 0 a02/11/11 AGREEMENT NOW, THEREFORE, in consideration of the foregoing Recitals and the terms, and conditions set forth herein, and for other good and valuable consideration, receipt of which is hereby acknowledged, the Parties agree as follows: 1. Responsibilities of Goldenvoice. a. Reimbursement Obligation. Goldenvoice shall reimburse the City for all actual costs incurred by City to design and construct the Improvements ("Reimbursement Obligation"). The Parties agree that in no event will Goldenvoice's Reimbursement Obligation exceed $250,000 ("Maximum Reimbursement Obligation"). i. Schedule of Reimbursement Pavments. Goldenvoice shall reimburse the City in three payments ("Reimbursement Payments") in accordance with the following schedule: 1. March 1, 2011 - $90,000; 2. February 1, 2012 - $80,000; and 3. February 1, 2013 - $80,000 ii. Reduction of Final Reimbursement Payment. The third and final payment, due February 1, 2013, may be reduced if the actual cost of the Improvements to the City is less than $250,000. The City will notify Goldenvoice if the actual cost of the Improvements is less than $250,000. b. Costs of Establishment of Agreement. Goldenvoice shall be responsible for all actual costs associated with the establishment of this Agreement. Such costs shall include, but are not limited to, drafting, revising, and amending this Agreement. These costs shall be separate from the Reimbursement Obligation and not included in the Maximum Reimbursement Obligation of $250,000 described in Section 1(a). 2. Responsibilities of the City. The City agrees to construct the Improvements in accordance with all applicable City and State codes and regulations. The City will make every reasonable attempt to complete the Improvements by April 7, 2011. However, failure to complete the Improvements by this date shall not in any way effect the Responsibilities of Goldenvoice or constitute a breach of this Agreement. Should the City fail to make the Improvements by April 7, 2011, the City will cooperate with Goldenvoice to minimize any impact upon traffic circulation to and from any of its three events (Coachella, Stagecoach, and The Big 4). 3. The Improvements. The Improvements shall consist of widening the south side of Avenue 50 to provide a total of three (3) lanes from the centerline of Jefferson Street to approximately 1,600 feet to the east to where the pavement currently exists in a widened 88 -2- 0 0 a02/11/I I condition. The intent of the improvements is to provide enough pavement to provide two eastbound lanes and one westbound lane in this area where currently only two paved travel lanes exist. Goldenvoice will be responsible for the installation and removal of any temporary striping or traffic control necessary for its operations as the City reserves the right to permanently stripe these lanes in any configuration as it sees fit to accommodate daily traffic. 4. Payments. a. Transmittal of Payments. Goldenvoice shall make all Reimbursement Payments, and pay all other sums due under this Agreement, in lawful money of the United States, by check payable to CITY OF LA QUINTA' and shall personally deliver or mail all payments without any notice or demand to the City at the address set forth in Section 8 below. Goldenvoice assumes all risk of loss or late payment if any payment is made by mail. b. No Offsets. All Reimbursement Payments and other sums due under this Agreement shall be paid without offset or deduction, and shall be deemed payments on account. Neither the payment by Goldenvoice nor the acceptance by the City of any Reimbursement Payment or other sum in an amount which is less than the amount due and payable pursuant to this Agreement shall constitute an agreement by the City modifying this Agreement or a waiver of the City's right to receive all sums provided for in this Agreement. No endorsement or statement on any check or any letter accompanying any check or payment shall be deemed an accord or satisfaction, and the City shall accept all checks and payments from Goldenvoice without prejudice to the City's right to recover the balance of the amount due or to pursue any other remedy in this Agreement or otherwise provided by law. c. Charges for Payment of License Fee. i. If any payment of any Reimbursement Payment or any other sum due the City is not received by the City within ten (10) days after the due date, Goldenvoice shall be deemed delinquent in its Reimbursement Payment and a late charge of one and one-half percent (1.5%) of the delinquent amount, plus the sum of One Thousand Dollars ($1000.00), shall become immediately due and payable to the City. An additional charge of one and one-half percent (1.5%) of such delinquent Reimbursement Payment (excluding late charges) shall be added for each additional calendar month (or portion thereof) that the delinquent sum remains unpaid. ii. Goldenvoice and the City hereby acknowledge and agree that such late charges do not represent and shall not be deemed to be an interest payment, but that such late charges represent a fair and reasonable estimate of the costs and expenses that the City will incur by reason of Goldenvoice's late payment. I •• -3- 0 0 a02/ 1 lit I iii. Acceptance by the City of any delinquent Reimbursement Payment or late charge shall in no way constitute a waiver of Goldenvoice's default with respect to such overdue and delinquent payment, or in any way impair, prevent or restrict the City from exercising any of its rights or remedies set forth in this Agreement or otherwise provided at law. 5. Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations incurred herein so long as the injuring party commences to cure such injuring action within ten (10) days of service of such notice and completes the cure within forty-five (45) days after the notification, or such longer period as may be agreed upon by both parties to this Agreement. 6. Attorne}_'s Fees. If either party commences an action against the other arising out of or in connection with this Agreement, including the filing of a lien or other legal action to compel payment of any Reimbursement Payment(s), the prevailing party shall be entitled to recover reasonable attorney's fees and legal costs from the losing party. 7. Term of Agreement. This Agreement shall remain in full force following the date it has been executed by both parties until the final payment has been made by Goldenvoice. 8. Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give to the other party or any person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section. If to City: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Attn: Planning Director (760)777-7071 If to Goldenvoice: Goldenvoice, LLC 5750 Wilshire Blvd #501 Los Angeles, CA 90036 Attn: Skip Paige (323) 930-7100 9. Assignment of Agreement. Goldenvoice may not assign, sublet, hypothecate, encumber, or transfer (whether voluntarily or involuntarily) its obligations hereunder to any party without the prior written consent of the City, which consent may be withheld in the City's sole and absolute discretion. 10. Entire Agreement. This Agreement constitutes the entire agreement among the parties hereto with respect to the subject matter hereof, and supersedes all prior understandings or agreements with respect to such subject matter. 0'90 -4- 0 0 a02/11/11 11. Third Party Beneficiaries. Nothing expressed or mentioned in this Agreement is intended to or shall be construed to give any person, other than the parties and their respective successors, assigns, any legal or equitable right, remedy, or claim under or in respect of this Agreement or any provisions hereof, and this Agreement is intended to be for the sole and exclusive benefit of the parties and their successors, assigns, and for the benefit of no other person or entity. 12. General Provisions. a. Except as otherwise provided herein, the terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. b. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. c. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. d. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any rights or remedies provided for herein. e. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. f. This Agreement may be executed in counterparts, which when taken together, shall constitute one fully executed document. 13. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 14. Further Assurances. The parties hereto agree to perform their obligations hereunder in "good faith," and to take all reasonable action necessary to effectuate the terms of this Agreement. 15, Construction. The parties acknowledge and agree that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or amendments hereto. 16. Authority of Signatories. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties are formally bound to the provisions of this Agreement. -5- 0.0 a02/1I/11 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date set forth above. ATTEST: Vemonica Montecino, City Clerk City of La Quinta APPROVED AS TO FORM: M. Katherine Jenson, City Attorney City of La Quinta CITY OF LA QUINTA, a California Municipal Corporation Un Thomas P. Genovese, City Manager Date: GOLDENVOICE., LLC, a California Limited Liability Company 0 Skip Paige Vice President Date: -6- 0 0 .02/11/11 AVENUE 50 MELO ST O� pa�tlLYtQ C • �� V - CFhl OF T4TF'94 COUNCIL/RDA MEETING DATE: FebruarV 15, 2011 ITEM TITLE: Adoption of a Resolution Authorizing the City Manager to Take all Necessary Actions to Accept the Transfer of Non -Housing Properties from the La Quinta Redevelopment Agency RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City of La Quinta authorizing the City Manager, if and when he deems it appropriate, to take all necessary actions to accept the transfer of Redevelopment Agency -owned properties listed on Attachment 1 to the City of La Quinta, including obtaining the necessary appraisal and granting the Agency a reduction in the Agency's debt to the City in the amount of the fair market value for certain of the parcels. FISCAL IMPLICATIONS: There will be costs associated with document recordation and processing, which are unknown at this time. Transfer of certain properties that are ultimately slated for private redevelopment will require appraisals, as the City will be required to pay the Agency fair market value for the properties. This would be effectuated with a corresponding reduction in the Agency's debt to the City. With that reduction, the City would no longer receive interest payments on the portion of the principal reduced in exchange for the properties. In addition, maintenance costs for the undeveloped properties will need to be covered by the General Fund. BACKGROUND AND OVERVIEW: The background and overview for this item is included in the Redevelopment Agency staff report regarding transfer of the Agency -owned non -housing properties to the City. Attachment 1 is a list of the Agency -owned non -housing properties. The City Council may opt to accept all or a portion of the properties listed on Attachment 1. As explained in the corresponding RDA staff report on this item, the City loaned the Agency $9,378,966 pursuant to a Financing Agreement to fund that acquisition the Highway 1 1 1 /Dune Palms property. Should the City not wish to pursue acquisition of that property, the City Attorney is recommending that the City obtain a deed of trust on the parcel securing the City's loan of $7,185,498, which is the remaining principal owning on the loan. If this action is approved by the City Council, staff and legal counsel will prepare the necessary documentation to effectuate the transfer of the selected non -housing properties. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Adopt a Resolution of the City of La Quinta authorizing the City Manager, if and when he deems it appropriate, to take all necessary actions to accept the transfer of Redevelopment Agency -owned properties shown on Attachment 1 to the City of La Quinta, including obtaining the necessary appraisal and granting the Agency a reduction in the Agency's debt to the City in the amount of the fair market value for certain of the parcels; or 2. Adopt a Resolution of the City of La Quinta authorizing the City Manager to take all necessary actions to accept the transfer of Redevelopment Agency -owned properties shown on Attachment 1 to the City of La Quinta, including obtaining the necessary appraisal and granting the Agency a reduction in the Agency's debt to the City in the amount of the fair market value for certain of the parcels; 3. Adopt a Resolution of the City of La Quinta authorizing the City Manager, if and when he deems it appropriate, to take all necessary actions to accept the transfer of certain of the Redevelopment Agency -owned properties shown on Attachment 1 to the City of La Quinta and further authorize the City Manager to accept a deed of trust in favor of the City on the Highway 111/Dune Palms property to secure the City's remaining principal on the loan it made for that property ($7,185,498); 4. Do not approve the transfer; or 5. Provide staff with alternative direction. Respectfully submitted Doug as R. vans Assistant City Manager — Development Services 0 95 Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . RDA Non -Housing Property List RESOLUTION NO. 2011 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA AUTHORIZING THE CITY MANAGER TO ACCEPT CONVEYANCES OF CERTAIN REAL PROPERTY FROM THE LA QUINTA REDEVELOPMENT AGENCY AND TO FORGIVE A PORTION OF THE AGENCY'S DEBT TO THE CITY AS CONSIDERATION FOR CERTAIN OF THE PROPERTIES WHEREAS, the La Quinta Redevelopment Agency ("Agency") is a redevelopment agency organized and existing under the California Community Redevelopment Law ("Health & Safety Code § 33000 et seq.) ("CRL") and has been authorized to transact business and exercise the powers of a redevelopment agency pursuant to action of the City Council of the City of La Quinta ("City Council" or "City," as applicable); and WHEREAS, with the legislative body's consent and the satisfaction of certain specified requirements set forth in Health and Safety Code Sections 33445 and 33679, the CRL authorizes redevelopment agencies to expend tax increment funds to acquire real property for, and to fund the cost of the installation and construction of, publicly owned buildings, facilities, and improvements; and WHEREAS, pursuant to the provisions of Health and Safety Code Sections 33445 and 33679, the Agency has acquired ownership of several parcels of real property developed with public buildings, facilities and/or improvements (collectively, the "Public Facilities Properties"); and WHEREAS, the Public Facilities Properties are among the properties listed on Attachment 1 to this Resolution, which is incorporated herein by this reference; and WHEREAS, the Agency has also acquired certain properties that are intended to be redeveloped by private parties, including the approximately 85 acres of commercial development pads at SilverRock Resort, and the approximately 10 acres of commercial property located south of Highway 111 and east of Dune Palms (collectively, the "Private Redevelopment Properties"); and WHEREAS, the Agency has commissioned appraisals of the current fair market value of the Private Redevelopment Properties which have not yet been completed; and WHEREAS, if the City wishes to accept the Private Redevelopment Properties, it must pay the Agency the fair market value for the properties; and 882/015610-0040 115438301 a02/10/11 _] 0 97 Resolution No. Approval of RDA Property Conveyances Adopted: February 15, 2011 Page 2 WHEREAS, the Agency currently has over $39 million in debt owed to the City; and WHEREAS, the Agency has authorized its Executive Director, if and when the Executive Director deems is appropriate, to transfer ownership to the Public Facilities Properties to the City; and WHEREAS, City desires to accept such conveyances by the Agency of the Public Facilities Properties, if and when such conveyances are effectuated; and WHEREAS, the Agency has authorized its Executive Director, if and when the Executive Director deems is appropriate, to sell the Private Redevelopment Properties to the City for their fair market value; and WHEREAS, City desires to accept such conveyances by the Agency of the Private Redevelopment Properties, if and when such conveyances are effectuated, and wishes to provide consideration to the Agency for the Private Redevelopment Properties at their current fair market value by cancelling a portion of the Agency's debt to the City in an amount equal to said fair market value. NOW, THEREFORE, the City Council of the City of La Quinta does hereby resolve as follows: SECTION 1. The City hereby accepts the conveyances of the Public Facilities Properties listed on Attachment 1, at such time as any or all of the conveyances are effectuated. SECTION 2. The City hereby accepts the conveyance of the Private Redevelopment Properties listed on Attachment 1, at such time as any or all of the conveyances are effectuated, and authorize the City Manager to take the steps necessary to reduce the Agency's debt to the City in an amount corresponding to the fair market value of the Private Redevelopment Properties as determined by the updated appraisals. SECTION 3. The City Manager is authorized to accept the conveyances described in Section 1 and Section 2, at such time as any or all of the conveyances are effectuated, and to take such other actions and execute such other documents as may be necessary to implement and effect this Resolution on behalf of the City. SECTION 4. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED and ADOPTED at a regular meeting of the City Council of the City of La Quinta held this 15`h day of February, 2011 . 882/015610-0040 1154383,01 a02/10111 -2- 0 J n 3 Resolution No. Approval of RDA Property Conveyances Adopted: February 15, 2011 Page 3 AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta ATTEST: VERONICA J. MONTECINO, CIVIC City Clerk City of La Quinta APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta 882/015610-0040 0 J 9 1154383.01 .02/10/11 -3- ATTACHMENT RDA NON -HOUSING PROPERTY Description Use Vacant Land: Remainder lot purchased to widen Avenue 52 Public Improvement at Calle Sinaloa/Eisenhower Drive Street Easement located at the SWC Hwy 111 Public Improvement and Dune Palms Road Vacant land for future development on Hwy 1 1 1 Private Development east of Dune Palms Road Public Properties: Pioneer Park (Park Centre Pointe on Seeley Drivel Public Improvement North La Quinta Park Public Improvement Library parking lot and landscaped lot Public Improvement west of Senior Center Village Parking lot Public Improvement La Quinta Museum Public Improvement Parking lot behind Police Substation Public Improvement 0100 O� pa�tlLYtQ C • �� V - CFhl OF T4TF'94 COUNCIL/RDA MEETING DATE: FebruarV 15, 2011 ITEM TITLE: Adoption of a Resolution Authorizing the City Manager to Take all Necessary Actions to Accept the Transfer of Non -Housing Properties from the La Quinta Redevelopment Agency RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City of La Quinta authorizing the City Manager, if and when he deems it appropriate, to take all necessary actions to accept the transfer of Redevelopment Agency -owned properties listed on Attachment 1 to the City of La Quinta, including obtaining the necessary appraisal and granting the Agency a reduction in the Agency's debt to the City in the amount of the fair market value for certain of the parcels. FISCAL IMPLICATIONS: There will be costs associated with document recordation and processing, which are unknown at this time. Transfer of certain properties that are ultimately slated for private redevelopment will require appraisals, as the City will be required to pay the Agency fair market value for the properties. This would be effectuated with a corresponding reduction in the Agency's debt to the City. With that reduction, the City would no longer receive interest payments on the portion of the principal reduced in exchange for the properties. In addition, maintenance costs for the undeveloped properties will need to be covered by the General Fund. BACKGROUND AND OVERVIEW: The background and overview for this item is included in the Redevelopment Agency staff report regarding transfer of the Agency -owned non -housing properties to the City. Attachment 1 is a list of the Agency -owned non -housing properties. The City Council may opt to accept all or a portion of the properties listed on Attachment 1. As explained in the corresponding RDA staff report on this item, the City loaned the Agency $9,378,966 pursuant to a Financing Agreement to fund that acquisition the Highway 1 1 1 /Dune Palms property. Should the City not wish to pursue acquisition of that property, the City Attorney is recommending that the City obtain a deed of trust on the parcel securing the City's loan of $7,185,498, which is the remaining principal owning on the loan. If this action is approved by the City Council, staff and legal counsel will prepare the necessary documentation to effectuate the transfer of the selected non -housing properties. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Adopt a Resolution of the City of La Quinta authorizing the City Manager, if and when he deems it appropriate, to take all necessary actions to accept the transfer of Redevelopment Agency -owned properties shown on Attachment 1 to the City of La Quinta, including obtaining the necessary appraisal and granting the Agency a reduction in the Agency's debt to the City in the amount of the fair market value for certain of the parcels; or 2. Adopt a Resolution of the City of La Quinta authorizing the City Manager to take all necessary actions to accept the transfer of Redevelopment Agency -owned properties shown on Attachment 1 to the City of La Quinta, including obtaining the necessary appraisal and granting the Agency a reduction in the Agency's debt to the City in the amount of the fair market value for certain of the parcels; 3. Adopt a Resolution of the City of La Quinta authorizing the City Manager, if and when he deems it appropriate, to take all necessary actions to accept the transfer of certain of the Redevelopment Agency -owned properties shown on Attachment 1 to the City of La Quinta and further authorize the City Manager to accept a deed of trust in favor of the City on the Highway 111/Dune Palms property to secure the City's remaining principal on the loan it made for that property ($7,185,498); 4. Do not approve the transfer; or 5. Provide staff with alternative direction. Respectfully submitted Doug as R. vans Assistant City Manager — Development Services 0 95 Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . RDA Non -Housing Property List RESOLUTION NO. 2011 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA AUTHORIZING THE CITY MANAGER TO ACCEPT CONVEYANCES OF CERTAIN REAL PROPERTY FROM THE LA QUINTA REDEVELOPMENT AGENCY AND TO FORGIVE A PORTION OF THE AGENCY'S DEBT TO THE CITY AS CONSIDERATION FOR CERTAIN OF THE PROPERTIES WHEREAS, the La Quinta Redevelopment Agency ("Agency") is a redevelopment agency organized and existing under the California Community Redevelopment Law ("Health & Safety Code § 33000 et seq.) ("CRL") and has been authorized to transact business and exercise the powers of a redevelopment agency pursuant to action of the City Council of the City of La Quinta ("City Council" or "City," as applicable); and WHEREAS, with the legislative body's consent and the satisfaction of certain specified requirements set forth in Health and Safety Code Sections 33445 and 33679, the CRL authorizes redevelopment agencies to expend tax increment funds to acquire real property for, and to fund the cost of the installation and construction of, publicly owned buildings, facilities, and improvements; and WHEREAS, pursuant to the provisions of Health and Safety Code Sections 33445 and 33679, the Agency has acquired ownership of several parcels of real property developed with public buildings, facilities and/or improvements (collectively, the "Public Facilities Properties"); and WHEREAS, the Public Facilities Properties are among the properties listed on Attachment 1 to this Resolution, which is incorporated herein by this reference; and WHEREAS, the Agency has also acquired certain properties that are intended to be redeveloped by private parties, including the approximately 85 acres of commercial development pads at SilverRock Resort, and the approximately 10 acres of commercial property located south of Highway 111 and east of Dune Palms (collectively, the "Private Redevelopment Properties"); and WHEREAS, the Agency has commissioned appraisals of the current fair market value of the Private Redevelopment Properties which have not yet been completed; and WHEREAS, if the City wishes to accept the Private Redevelopment Properties, it must pay the Agency the fair market value for the properties; and 882/015610-0040 115438301 a02/10/11 _] 0 97 Resolution No. Approval of RDA Property Conveyances Adopted: February 15, 2011 Page 2 WHEREAS, the Agency currently has over $39 million in debt owed to the City; and WHEREAS, the Agency has authorized its Executive Director, if and when the Executive Director deems is appropriate, to transfer ownership to the Public Facilities Properties to the City; and WHEREAS, City desires to accept such conveyances by the Agency of the Public Facilities Properties, if and when such conveyances are effectuated; and WHEREAS, the Agency has authorized its Executive Director, if and when the Executive Director deems is appropriate, to sell the Private Redevelopment Properties to the City for their fair market value; and WHEREAS, City desires to accept such conveyances by the Agency of the Private Redevelopment Properties, if and when such conveyances are effectuated, and wishes to provide consideration to the Agency for the Private Redevelopment Properties at their current fair market value by cancelling a portion of the Agency's debt to the City in an amount equal to said fair market value. NOW, THEREFORE, the City Council of the City of La Quinta does hereby resolve as follows: SECTION 1. The City hereby accepts the conveyances of the Public Facilities Properties listed on Attachment 1, at such time as any or all of the conveyances are effectuated. SECTION 2. The City hereby accepts the conveyance of the Private Redevelopment Properties listed on Attachment 1, at such time as any or all of the conveyances are effectuated, and authorize the City Manager to take the steps necessary to reduce the Agency's debt to the City in an amount corresponding to the fair market value of the Private Redevelopment Properties as determined by the updated appraisals. SECTION 3. The City Manager is authorized to accept the conveyances described in Section 1 and Section 2, at such time as any or all of the conveyances are effectuated, and to take such other actions and execute such other documents as may be necessary to implement and effect this Resolution on behalf of the City. SECTION 4. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED and ADOPTED at a regular meeting of the City Council of the City of La Quinta held this 15`h day of February, 2011 . 882/015610-0040 1154383,01 a02/10111 -2- 0 J n 3 Resolution No. Approval of RDA Property Conveyances Adopted: February 15, 2011 Page 3 AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta ATTEST: VERONICA J. MONTECINO, CIVIC City Clerk City of La Quinta APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta 882/015610-0040 0 J 9 1154383.01 .02/10/11 -3- ATTACHMENT RDA NON -HOUSING PROPERTY Description Use Vacant Land: Remainder lot purchased to widen Avenue 52 Public Improvement at Calle Sinaloa/Eisenhower Drive Street Easement located at the SWC Hwy 111 Public Improvement and Dune Palms Road Vacant land for future development on Hwy 1 1 1 Private Development east of Dune Palms Road Public Properties: Pioneer Park (Park Centre Pointe on Seeley Drivel Public Improvement North La Quinta Park Public Improvement Library parking lot and landscaped lot Public Improvement west of Senior Center Village Parking lot Public Improvement La Quinta Museum Public Improvement Parking lot behind Police Substation Public Improvement 0100 Resolution No. 2011-011 Accept the Transfer of NON -Housing Properties from RDA Adopted: February 15, 2011 Page 5 SilverRock Resort Redevelopment Agency- Owned Parcels by Parcel Number Parcel Number Acreage Use Lot A 7.41 Public Improvement Lot B .47 Public Improvement Lot C 4.54 Public Improvement Lot D 2.95 Public Improvement Lot E .85 Public Improvement Lot F 3.44 Public Improvement Lot G 2.77 Public Improvement Lot H 3.48 Public Improvement Lot 9 .59 Public Improvement Lot 10 55.78 Public Improvement Lot 12 31.27 Public Improvement Lot 13 1.17 Public Improvement Lot 14 3.72 Public Improvement Lot 15 31.63 Public Improvement Lot 16 8.94 Public Improvement Lot 18 73.43 Public Improvement Lot 20 2.43 Public Improvement Lot 21 7.15 Public Improvement Lot 22 1.46 Public Improvement Total 243.48 Lot 3 19.65 Private Development Lot 4 .78 Private Development Lot 5 11.84 Private Development Lot 6 9.93 Private Development Lot 8 18.51 Private Development Lot 11 8.63 Private Development Lot 19 13.79 Private Development Lot 23 3.82 Private Development Total 86.95 Parcel Map Number 33367 -5- cc :i�-/l T4hr4ta4,lfirw MEMORANDUM TO: Honorable Chair and Members of the Agency Board FROM: Thomas P. Genovese, Executive Director DATE: February 15, 2011 A� SUBJECT: City Council Consent Calendar Number 11 The RECOMMENDATION listed on page 1 and ALTERNATIVE Number 1 of the staff report are hereby amended to read: Adopt a Resolution of the City of La Quinta authorizing the City Manager, if and when he deems it appropriate, to take all necessary actions to accept the transfer of Redevelopment Agency -owned properties listed on Attachment 1 to the City of La Quinta, including obtaining the necessary appraisal and granting the Agency a reduction in the Agency's debt to the City in the amount of the fair market value for certain of the parcels and further authorize the City Manager to accept a deed of trust in favor of the City on the Highway 1 1 1 /Dune Palms property to secure the City's remaining principal on the loan it made for that property ($7,185,498). Thank you. 0? :;2 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: February 15, 2011 BUSINESS SESSION: CONSENT CALENDAR: _ ITEM TITLE: Consideration of Civic Center Campus Artists Acknowledgement Area Applications STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Authorize the names of artists to be included on the Artist's Acknowledgment Area. FISCAL IMPLICATIONS: Once the City Council approves the names of those individuals to be recognized as part of the artist's acknowledgment area, the names will be etched into the bronze plates as part of the artwork. The cost of adding the names to the bronze plates will be approximately $20 per person. There is sufficient funding in the Art in Public Places Fiscal Year 2010-2011 Budget. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On September 18, 2001, the City Council approved the criteria for the Acknowledgment Area monuments for veterans, artists and sports figures to be located on the Civic Center Campus. The criteria for the artist's area are listed below: 1. Three-year resident of La Quinta (past or present); and 2. National, state or local recognition and contributed to the City of La Quinta's image. The field of art includes the following categories: Painting, sculpture, tile work, the performing arts, architecture, and landscape architecture. 0 _1 1A As of this report, the following five applications for artists have been submitted for consideration: Jan Blakley: Over 35 years in clay arts with specialties in raku/stoneware. Former Cultural Arts Commissioner. John Bowman: Folksinger and Guitarist, performs free concerts at local restaurants and eateries. Edward Gilreath: Career in the music industry working with Motown, Warner Bros, Geffen, MCA/Universal, and Domo Recording artists. Plays bass guitar and performs various concerts locally and nationally. Joe Oakes: Paint artist with specialties in nature and street scenes. Current art instructor for City of La Quinta. Jean Rosker: Over 38 years in acrylics/oils with specialties in still life. Member of La Quinta Art Association. Applications and supporting materials are on file with the Community Services Department. Once the individuals have been selected, staff will confirm with the individuals spelling of names and dates prior to having them placed upon the bronze plate. Staff is planning a special event entitled "Distinguished Artists of La Quinta" for March 18, 2011, at which time those listed as part of the Acknowledgment Area will be recognized, with a certificate being issued to each of the individuals. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize the names of artists to be included on the Artist's Acknowledgment Area; or 2. Do not authorize the names of artists to be included on the Artist's Acknowledgment Area; or 3. Provide staff with alternative direction. 0! 4 Respectfully submitted, Edie Hylton Community Services Director Approved for submission by: Thomas P. Genovese, City Manager O 1 -5 y `&ty/ 4 ZPQumrw COUNCIL/RDAMEETING DATE: February 15, 2011 ITEM TITLE: Consideration of 3`d Quarter Community Services Grants and Funding Requests RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: '- CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: An Ad Hoc Committee received $12,500 in requests for consideration. The Committee is recommending funding up to $2,500 from the $48,775 funds available leaving $46,275 in the Special Project Contingency account (101-3001- 451.80-01) for additional consideration. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: An Ad Hoc Committee, comprised of Mayor Adolph and Council Member Franklin, reviewed three grant applications from various local organizations. The Grant Guidelines indicate only non-profit organizations are eligible and are limited to $5,000 in funding. Grant recipients cannot receive consecutive fiscal year funding as stated in the City of La Quinta Grant Guidelines (Attachment 1). The exception to consecutive fiscal year funding is for requests for City facility rental fees by non- profit organizations. A summary of all previous Community Services Grant Funding requests and amounts awarded in Fiscal Year 2010-2011 is provided as Attachment 2. The following table summarizes the requests and Ad Hoc Committee's recommendation for this 3rd quarter: 0_':6 Applicant Applied Committee's Recommendation Palm Desert Middle School Band Boosters — Rock The House $2,500 $2,500 Fellowship of Christian Athletes $5,000 $0 Desert Valley All -Star Mavericks $5,000 $0 Total $12,500 $2,500 Recommended Grant Requests: Of the three submitted grant requests, the Ad Hoc Committee has chosen to recommend one of these grant requests for City Council's consideration: 1. Palm Desert Middle School Band Boosters — Rock The House (Attachment 3). The Palm Desert Middle School Band Boosters is requesting $2,500 to sponsor their 4" Annual Rock The House event on Feb. 26, 2011. Rock The House (RTH) is a valley -wide festival of the performing arts which features youth performances by bands, choirs, dance teams, and drama troups. Schools (K thru 12) and youth organizations from throughout the Valley are invited to participate in this event, free of charge. Six La Quinta schools and the President Gerald R. Ford Boys & Girls Club of La Quinta currently participate. All fundraising materials are provided free to each participating group and each school attending is allowed to bring a vendor booth to sell food or provide games; each school keeps 100% of the profits they make to go toward the school's arts programs. Five stages are used for this event and over 3,500 people attended in 2010. This event is scheduled to be held at Palm Desert Charter Middle School. This organization has never been funded. The Ad Hoc Committee recommended funding $2,500. The $2,500 in funding would designate the City of La Quinta as the Title Sponsor for this year's event. Grant Requests not recommended for funding and/or did not meet the criteria in the Grant Guidelines include: 1 . Fellowship of Christian Athletes (Attachment 4). The Fellowship of Christian Athletes (FCA) is requesting $5,000 to help cover traffic control costs for their 3rd Annual FCA Amazing Grace Race being held on Sunday, April 10, 2011, The La Quinta Police Department and Riverside County Sheriff's Department will provide the traffic control service. The race will take place in Old Town La Quinta. Proceeds from this event will go to the FCA's summer sports camp scholarship fund and will be used to cover the cost of sending local high school and junior high school athletes to the camp from June 291h — July 3`d, 2011. This organization was last funded $5,000 in Fiscal Year 2008-2009. The Ad Hoc Committee requested that a representative from Fellowship of Christian Athletes attend the City Council Meeting to provide further details, at which time the City Council would consider funding. Staff has contacted this organization and has requested a representative attend the City Council Meeting. 2. Desert Valley All -Star Mavericks (Attachment 5). Desert Valley All -Star Mavericks is requesting $5,000 to maintain their facility, increase partial and full scholarships to qualified potential members, and to purchase additional mats and training equipment. The Mavericks are a year -long, competitive all- star cheer and dance program. This organization was last funded in Fiscal Year 2009-2010. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve funding for one or more of the following organizations: Palm Desert Middle School Band Boosters — Rock The House in the amount of $2,500. 2. Do not approve funding for one or more of the following organizations: Palm Desert Middle School Band Boosters — Rock The House in the amount of $2,500. 3. Provide staff with alternative direction. Respectfully submitted, tL. Edie Hylton Community Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . City of La Quinta Grant Guidelines 2. 2010-2011 Community Services Grant Awards 3. Palm Desert Middle School Band Boosters —Rock The House 4. Fellowship of Christian Athletes 5. Desert Valley All -Star Mavericks 01r-)$ _ ATTACHMENT 1 `o, Q 0� �2r 449btrav L^ _ EM OF 7 GRANT GUIDELINES The City of La Quinta offers the Grant Program for Community Services Support and Economic Development/Marketing and Sponsorships. Community Services Grants go to recognized nonprofit organizations that benefit the residents of La Quinta. Priority for funding is granted to organizations that directly benefit La Quinta residents, second consideration is given to organizations that indirectly affect the quality of life for the residents of La Quinta. Economic Development Grants go to organizations that will help strengthen the business community of La Quinta. Marketing and Sponsorship Grants go to organizations that would benefit the City of La Quinta in a marketing capacity. Individuals are not eligible for funding through the City of La Quinta Grant Program. Organizations that receive Community Development Block Grants from the City of La Quinta during the same fiscal year are not eligible for funding through the Community Services Grant program. Organizations that have been funded are ineligible for funding for the next fiscal year. Requests are limited to an amount not to exceed $5,000. A second tier is available for Economic Development/Marketing requests above $5,000 (submission of a detailed marketing/media plan is required in connection with these requests). La Quinta service organizations may request funds to be applied directly to rental fees for City facilities for consecutive years without the $5,000 funding limit. Completed grant applications will be initially reviewed by a designated Grant Review Committee who will then recommend consideration of approved grants to City Council. For Economic Development/Marketing requests above $5,000, an in depth review will be conducted by the La Quinta Marketing Committee. Applications are due three weeks before the scheduled City Council meeting. Applicants will be informed 1-2 weeks prior to the City Council meeting regarding the status of their request. Typed applications are preferred. Incomplete applications will be returned to the applicant. Organizations requesting "seed" money are required to obtain matching funds from other sources in the same fiscal year before Community Service Grant funds will be released. For more information on the City of La Quinta Grant program, please contact the Community Services Department at (760) 777-7090. 0"1".9 2010-2011 COMMUNITY SERVICES GRANT AWARDS ATTACHMENT 2 Available Funding for Grants $100,000 DATE ORGANIZATION AMOUNT REQUESTED AMOUNT FUNDED 9/21/2010 ACT for MS $5,000 $0 9/21/2010 Animal Samaritans SPCA Inc. $5,000 $0 9/21/2010 Benjamin Franklin Elementary PE Division $3,000 $2,500 9/21/2010 Boys & Girls Club of Coachella Valley $5,000 $5,000 9/21/2010 Family YMCA of the Desert $5,000 $5,000 9/21/2010 First Composite Group Association $3,500 $0 9/21/2010 La Quinta Chamber of Commerce $12,000 $12,000 9/21/2010 La Quinta High School Boys Soccer Team $3,900 $2,000 9/21/2010 McCallum Theatre $5,000 $0 9/21/2010 Osher Lifelong Learning Institute $2,700 $2,700 9/21/2010 Palm Springs Cultural Center $5,000 $0 9/21/2010 Soroptimist Internation of La Quinta $5,025 $5,025 9/21/2010 Stroke Recovery Center $5,000 $0 9/21/2010 Tools for Tomorrow $5,000 $2,000 12/7/2010 ACT for MS $5,000 $2,000 12/7/2010 Animal Samaritans SPCA Inc. $5,000 $5,000 12/7/2010 First Composite Group Association $3,500 $2,000 12/7/2010 KASE (Keeping Animals Safe Everday) $5,000 $1,000 12/7/2010 La Quinta High School Blackhawk Forensics $2,000 $1,000 12/7/2010 La Quinta High School Girls Basketball Booster Club $2,000 $1,000 12/7/2010 McCallum Theatre $5,000 $1,000 12/7/2010 Ranch Recovery Centers, Inc. $5,000 $1,000 12/7/2010 SOS "Soldiers Organized Services" $10,000 $1,000 12/7/2010 Stroke Recovery Center $5,000 $0 2/15/2011 Desert Valley All Star Mavericks $5,000 2/15/2011 Fellowship of Christian Athletes $5,000 2/15/2011 Palm Desert Middle School Band Boosters $2,500 TOTAL DISTRIBUTED FUNDS REMAINING BALANCE IN SPECIAL PROJECT CONTINGENCY ACCOUNT $51,225 $48,775 0110 ATTACHMENT 3 eu* of ta Qa &a CITY OF LA QUINTA GRANT APPLICATION GRANT APPLICATION FISCAL YEAR 2010-2011 Name of Organization: Palm Desert Middle School Band Boosters Amount Requested: $ 2500 Title Sponsorship Rock the House Contact Person: Nicholas Akers Mailing Address: 74200 Rutledge Way City: State: Zip Code: Palm Desert Ca 92658 Work Telephone: 760 899-3324 Nick 760-863-4320 School PDCMS Cell phone: 760-899-3324 Nick E-mail Address: Nakers@dc.rr.com event web site: www.RockTheHouseWOWcom 501(c)3 Taxpayer I.D. Number: 33-0769124 Date Application Submitted: January 19th 2011 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. Eli CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: X Community Services Support ($5,000 limit) Economic Development/Marketing and Sponsorships ($5,000 or less) Economic Development/Marketing and Sponsorships (above $5,000) 1. What is the overall purpose or goal of your Organization? The Event: "Rock The House" RTH is in its 4th year, Originally conceived as a valley wide band-a-thon where all the valleys band programs would come together for a day of performances and keep the music playing from sun -up to sun -down. This festival is unique in that all aspects of this festival are free to the performing groups attending. There are no registration fees and all fundraising materials are provided free to each group attending as well as one admission ticket for each child performing to give to a family member. RTH goes even further allowing each school attending to bring a ven- dor booth to sell food or games at the event. RTH receives no revenue from other school vending booths. Each student that performs collects "Performance Pledges" somewhat like a walk-a-thon format to support their schools band program. All mon- ies collected go directly to that schools arts programs. Our first year we had 3 stages and about 60 performances and 2500 in attendance. Last year we opened it up to All K thru 12 performing arts programs in all three school districts valley wide. We put up a\two more stages for dance and theater performances. Attendance soared to over 3500. in the rain. 2. How long has your Organization been in existence? 17 Years Months 3. Describe in general the activities or services of your Organization: To support the band pro- gram at Palm Desert Charter Middle School and underwrite RTH on an annual basis 4. How many people does your Organization currently serve? RTH Attendance for 2011 is ex- pected to exceed 4000 attendees 215 band and color guard kids at PDCMS. No. of Youth 2000 No. of Adults 1500 No. of Seniors 500 5. How many people do you intend to serve during this Fiscal Year? 4000 No. of Youth 2000 No. of Adults 1500 No. of Seniors 500 6. How many people served during this Fiscal Year will be La Quinta residents 1200 No. of Youth 600 No. of Adults 400 No. of Seniors 200 Schools Participating from the city of La Quinta: La Quinta High School La Quinta Middle School John Glen Middle School John Adams Elementary Amelia Earhart Elementary School Col. Mitchell Paige Middle School Boys and Girls Club La Quinta 0112 7. How many paid employees/volunteers does your Organization employ? Full time employees 0 Part time employees 0 Volunteers 200 8. Describe how your Organization is managed and governed: 501c3 governed by a board of directors who are elected by PDCMS band booster parents on a yearly basis 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone RTH Chairman Wendell Turner 909-721-0714 73041 San Nicholas Ave Palm Desert Ca 92260 Nicholas Akers Past Chair RTH 760-899-3324 78555 Vista Del Sol Indian Wells Ca 92210 Trish Begnaud President PDCMS Band Boosters 43155 Portola Ave # 112 palm Desert Ca 92260 760-636-6669 10. What is your annual schedule of events, and during what months does your Organiza- tion operate? PDCMS band boosters meets monthly during the school year. RTH is always the last Tuesday in February except every third year it falls on March 1 st, this year RTH is on February 26, 2011 11. Do you charge admission, membership fees, dues, etc? X Yes No If yes, please describe: RTH is totally free to all performing groups attending. In addition RTH provides every perform- ance group one admission ticket for each child performing to give to a family member. Public ad- mission to RTH festival is $2 per person kids under 5 are free. OM What are your other sources of revenue for this funding year? Source Amount Revenue Program adds 15 100 1500 Entry tickets 2 800 1600 Tee shirts 2 400 800 Sponsor revenue 5500 1 5500 Total revenue 9400 Total Needed $ 9400 Total Received $ 1500 Presenting Sponsor: Classic Party Rentals Balance $7900 13. Amount of money requested from the City of La Quinta? $ 2500 Title Sponsor 14. Has your Organization been funded by the City of La Quinta previously? Yes X No If yes, when? 15. Please provide the name and address of the bank in which the Organization's funds are kept: Palm Desert National Bank 73745 El Paseo Palm Desert 92260 16. Please provide the name and title of those individuals authorized to sign on the Organization's account: (must provide at least two individuals): Name: Title: Trish Begnaud : Board President 760-636-6669 Shelly Bracco: Treasure 760-699-1561 0114 Need Statement. Clearly and plainly state the specific, detailed reason or need for the re- quested funds and how these funds will be used, if awarded. The funds requested will help offset the following budget line items: Programs 64 page 8.5" x 11" 756 Light sound and MC 450 Pledge envelopes 260 Main stage 200 Entry tickets 12 up 4000 tickets 85 French Cafe Stage 200 Sponsorship packs 80 Jazz Stage tent 850 Donation Letters 50 Dance Stage 1400 Security janitor 1000 Watch dog dads security & parking 500 Web site 400 Directors lounge refreshments 200 Domain name and hosting 80 Tee Shirts 900 Percussion moving expense 200 Event performance schedules 100 75 Adjudication fees 200 Event Banners 2' x 8' quantity 5 156.8 Contingency 700 site maps 20014" by 22" color 100 Total expenses 9142.8 Misc printing 300 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. Sponsorship funds for RTH will directly benefit all the school age performing art groups attend- ing RT 4 by keeping this event entirely free to those schools attending. Performing arts programs in the K thru 12 public schools are the most at risk in the current budget crisis at the state level. RTH provides the optimum environment for our youth to perform and raise money to support their arts programming. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be bene- fited. N/A 0115 19. Marketing/Media Plan. If you are applying for an Economic Development/Marketing grant and your request for funding is above $5,000, you must submit a detailed marketing/ media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, televi- sion, online, public relations, and signage) and describe how those promotional efforts will benefit the City of La Quinta. We have secured media sponsorship from KSEQ and R&R Radio group for the event. Both have agreed to help promote and cover the event. R&R will be running a series of PSA `s leading up to the event. RTH has a comprehensive web site that is used for event registration on line as well as press releases and event information: www.RockTheHouseWOW.com Capitals are not required to access the site. We also print a program at the district office the city of La Quinta will be pro- vided two black and white pages as part of the sponsorship. The following Items are also included: Title Sponsor: Sponsor's name on front page of program Welcome letter in the program from the Mayor Sponsor's name included with event name in all promotional materials, banners, and event references approximately 5000 impressions Press release recognition of sponsorship Business Name recognized on the Palm Desert Charter Middle Band Web site Sponsor invited to be guest MC on event day Sponsor's name included in press package 2 full page ads in the program approximately 1200 printed Name on all tickets and banners and posters used in the event 500 event tickets Please see the following example of how the city will be represented in our event logo. All repre- sentations are a rough draft and will approved by city representatives before publishing. The event logo appears on all web pages, tee-shirts and literature that are produced for RTH. 0116 ATTACHMENT 4 GRANT APPLICATION FISCAL YEAR 2010-2011 Name of Organization: Fellowship of Christian Athletes Amount Requested: $5000 Contact Persom Marty Jacobus Mailing Address: PO Box 1136 City: Palm Desert State: CA Zip Code: 92261 Work Telephone: 760-861-1622 Cell phone: 760-861-1622 E-mail Address: miacobuskfca org 501(c)3 Taxpayer I.D. Number: 44-061626 Date Application Submitted: 11/01/10 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. 011 CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: X Community Services Support ($5,000 limit) Economic Development/Marketing and Sponsorships ($5,000 or less) Economic Development/Marketing and Sponsorships (above $5,000) 1. What is the overall purpose or goal of your Organization? Help the young athletes and coaches we serve with wise life choices. 2. How long has your Organization been in existence? 56 Years Months Describe in general the activities or services of your Organization: Noon time clubs in the schools one on one counseling and mentoring of coaches summer coed athletic camps for ages 13 -18 and community service activities such as this event in April. 4. How many people does your Organization currently serve? No. of Youth 1250+ in my 3 county area No. of Adults 200+ 3 counties No. Seniors NA 5. How many people do you intend to serve during this Fiscal Year? No. of Youth 1500+ No. of Adults 250+ No. of Seniors NA 6. How many people served during this Fiscal Year will be La Quinta residents? No. of Youth 150 No. of Adults 50+ No. of Seniors NA 7. How many paid employees/volunteers does your Organization employ? Full time employees 1 Part time employees 4 Volunteers 200 0118 8. Describe how your Organization is managed and governed: Locally I run FCA as a Multi Area Director with responsibilities for overseeing all activities in our noontime clubs, camp at UCLA and local area events I have an Area Advisory Board that helps me events and fundraising activities I report to FCA's Vice President Western Region. 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Chris Hermann Board Chair La Quinta, CA 760-774-5070 Scott Stokes Board Member La Ouinta, CA 760-777-9036 Dr. Dick Tschetter Board Member La Quinta, CA 605-366-8587 10. What is your annual schedule of events and during what months does your Organization operate? FCA operates Year round but the primary activities are focused on the public school calendar. We focus on the campuses from September thru June and the camp in July with follow up and preparation for the next school year in August. The Amazing Grace Race is in April every year and this is our third annual being held on Sunday. April 10`" 2011 which starts and finishing in Old Town La Quinta. 11. Do you charge admission, membership fees, dues, etc? X Yes —No If yes, please describe: Fees for this event are per individual entry at $25 or $50. There are no fees or admission charges for the school year noontime studies. 12. What are your other sources of revenue for this funding year? Source Amount Indivdual Donations/Gifts $2500 Sponsorships $7500 Total Needed $ $25,000 Total Received $ $ 00 (received closer to event but expect $10,000 Balance $ $15,000 INK 13. Amount of money requested from the City of La Quima? $ $5,000 14. Has your Organization been funded by the City of La Quinta previously? X Yes No If yes, when? April 2009 15. Please provide the name and address of the bank in which the Organization's funds are kept: FCA is a 5010 organization operating in all 50 states and we do not keep funds locally. All support checks and other event funds are sent to our National Support Center in Kansas City MO I receive monthly updates regarding revenue/expenses for each month including balances etc 16. Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): Name: Title: Marty Jacobus Multi Area Director Caleb Gervin Area Representative 17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. FCA would use the funds from the City of La Quinta to help with the traffic control cost of this event. Specifically, we pay the police department for actual officers located at variouse street crossings on the event route as well as supervising officers for the day. 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. _There will be approximately 500 entries and another 1000 people involved with this event They will all be spending time and money in the beautiful city of La OiA Quinta It is our third year for this event and the tag of Old Town La Quinta, CA is beginning to be part of our branding for the event We are most hopeful that it will continue to grow towards the goal of 2500 + runners and associated others who travel with them We need your help so 100% of the proceeds from this event can help the less fortunate young people of La Quinta and the greater Coachella Valley attend our summer sports camp in July 2011. 19. Marketing/Media Plan. If you are applying for an Economic Development/Marketing grant and your request for funding is above $5,000, you must submit a detailed marketing/media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online, public relations, and signage) and describe how those promotional efforts will benefit the City of La Quinta. 20. Attach copies of the last three months bank statements for the Organization's checking and savings account. No funds are kept at the local level. See attached financials for July, August and September 2010 21. Attach a copy of your Program Operating Budget for the current year. 22. Non-profit Organizations must attach a copy of the organization's current IRS Form 990.2009 attached 2010 audited copy available on request on or soon after after Feruary 1,2011. ATTACHMENT 5 4 GRANT APPLICATION FISCAL YEAR 2010-2011 Name of Organization: Desert Valley All -Star Mavericks (DBA: Desert Elite Mavericks) Amount Requested $2 000 to $5 000 Contact Person: Amy Grey Mailing Address: 73605 Dinah Shore Drive Building 500 Suite I City: Palm Desert State: CA Zip Code: 92260 Work Telephone: (760) 328-1113 Cell phone: 898-1678 E-mail Address: tgreY@@dc.rr.com 501(c)3 Taxpayer I.D. Number: 20-0816236 Date Application Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: _X— Community Services Support ($5,000 limit) Economic Development/Marketing and Sponsorships ($5,000 or less) Economic Development/Marketing and Sponsorships (above $5,000) 1. What is the overall purpose or goal of your Organization? Our coal is to provide each child regardless of economic background the opportunity to successfully participate and compete as a member of our community -based team. At DVAS, every child is accepted and trained to their potential It is our hope to positively shape the lives of all kids who pass through our program Aside from being a positive healthv after -school alternative we emphasize responsibiliri teamwork and goal -setting through positive community involvement and representation 2. How long has your Organization been in existence? 13 Years 9 Months 3. Describe in general the activities or services of your Organization: We are a year- long, competitive all-star cheer and dance program Our team members compete throughout the Western United States in various competitions representing the Coachella Valley. In addition to our team program we also offer low-cost tumbling and recreational cheer classes for ages three and up We also have partnered with valley high schools such as La Ouinta High School by allowing them access to our facility for their team practices. 4. How many people does your Organization currently serve? No. of Youth _approx. 130 _ No. of Adults _0_ No. of Seniors _0 5. how many people doyouintend to serve during this Fiscal Year? No. of Youth 130+ No. of Adults _0 1140, of Seniors 0 OlL3 a s?w a 10. 11 How many people served during this Fiscal Year will be La Quinta residents? No. of Youth -approx.' 62 _No. of Adults _0 No. of Seniors _ How many paid employees/volunteers does your Organization employ'! Full time employees _0_ Part time employees 4 Volunteers _4_ Describe how your Organization is managed and governed: Our program is a 501(03 non-profit organization governed by a small board of three. The day to day operations are under the direction of Amy Grey (CEO/Program Director) and Marco Galvez (Head Coach). We have four paid coaches/assistants and two student -member assistants. Another two coaches are volunteers, in addition to Director Amy Grey. Please provide information on your Executive Board members or contact person: Amy Grey President, 67345 Garbino Road (760) 327-5267 Cathedral City, CA 92234 Marco Galvez V.P. 1181 Foothill Drive (951) 333-5274 Beaumont, CA 92220 Monica O'Brien Secretary 31025 Ave. El Mundo (760) 321-8548 Cathedral City, CA 92234 What is your annual schedule of events, and during what months does your Organization operate? Our program is year-round beginning in May of each year. We train and add to our teams throughout the year. We perform at local and community events throughout the year and begin our formal competitive season in November, ending in mid -April. Do you charge admission, membership fees, dues_ etc? _X_ Yes No If yes, please describe: Member pay a monthly tuition to cover operating costs such as rent 0 ! .- 4 utilities, Iiabilit_iusiwance, a -ad coaches. Additional costs may involve uniform and supplies camas and competition entry fees —.all costs that we help to offset through various fund raising activities and securing community sponsorships and donations. 12. What are your other sources of revenue for this handing year'? Source Amount Various fundraisers (raffle cookie/cheesecake sales candles etc.). 510.000 Donations and/or sponsorships (secured by members) $5,000 Payments by members amount varies depending upon amount raised through fundraisers. Total Needed 5_150,000 approx. Total Received $_ 15,000 + (depending on payments required) Balance .. $_130,000 13. Amount of money requested from the City of La Quinta? $ 5,000, 14. Has your Organization been funded by the City of La Quinta previously? Yes No If yes, when? November 2009 15. Please provide the name and address of the bank in which the Organization's funds are kept: Bank of America 68435 E. Palm Canyon Drive Cathedral City CA 92234 16. Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): Name: Title: Amy Grey CEO/Director Marco Galvez V.P./Head Coach 01-5 17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. Due to the economic times participation in our program for any extra activity) is one of the first to be cut in -any household budget Consequently, our enrollment over the past Year has decreased effecting our ability to continue operating such as we have over the past 13 years of existence Funding would provide us the opportunity to maintain our facility, as well as increase partial and full scholarships that can be offered to nualified potential members who would not be able to participate without financial assistance In addition we are also homing to also secure enough funding so that we can improve our tguipment and purchase additional maFj6 and training equipment. 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benetited. Our goal is to hgh) enhance the lives of Coachella Valley children, ages 3- x 18 by providing the opportunity to participate in a quality, competitive and recreational cheerleading and dance program. We help build self-confidence and improve overall physical fitness of the youth we serve. Our family -oriented, passionate team of coaches and staff aim to teach our members that hard work and dedication leads to positive results: a lesson that will continue throughout their childhood and adult life. 19. Marketing/Media Plan. If you are applying for an Economic Development/Marketing grant and your request for funding is above $5,000. you must submit a detailed marketing/media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online, public relations, and signage) and describe how those promotional efforts will benefit the City of La Quinta. N/A 20. Attach copies of the last three months bank statements for the Organization's checking and savings account. attached 0'?6 21. Attach a copy of your Program Operating Budget for the current year. (attached) 22. Non-profit Organizations must attach a copy of the organization's current IRS Form 990. (attached) oi?7 T,df ot 4 agemm COUNCIL/RDA MEETING DATE: February 1, 2011 ITEM TITLE: Consideration of a Professional Services Agreement with RBI Traffic to Provide Professional Engineering Services to Prepare the Plans, Specifications and Engineer's Estimate of Probable Construction Costs for the New Traffic Signal at the Intersection of Madison Street and Avenue 54, Project No. 2009-23 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a Professional Services Agreement (PSA), in the amount not to exceed $30,977, with RBI Traffic to provide professional engineering services to prepare the plans, specifications and engineer's estimate (PS&E) of probable construction costs for the new traffic signal at the intersection of Madison Street and Avenue 54, Project No. 2009-23 and authorize City Manager to execute the Agreement. FISCAL IMPLICATIONS: The following are the approved funding and funding sources for the Madison Street at Avenue 54 Traffic Signal: CMAQ: County Fire Credit: Total Funding $322,000 $134,400 $456,400 The following is the approved project budget: Design: $1 12,000 Inspection/Testing/Survey $32,000 Construction: $250,360 City Administration $16,400 Contingency: $45,640 Total Budget: $456,400 01�8 As illustrated, adequate funding is available to support staff's recommendation to award a PSA to RBI Traffic, in the amount not to exceed $30,977, to prepare the PS&E for the new traffic signal at the intersection of Madison Street and Avenue 54, Project No. 2009-23. County Fire Tax funding has been received so that signal preemption or other hardware devices could be included in the project to facilitate egress from Station 70 to the intersection if a signal is installed. If construction of the traffic signal is deferred for several years, the City would be required to return the Congestion Management Air Quality (CMAQ) grant funding and it is highly unlikely that this funding will be made available again for this project. If the City desires a signal in the future, the funding will mostly likely have to be paid from the City's own revenue sources. CHARTER CITY IMPLICATIONS: The project is partially funded with federal funding. As such, the project is subject to prevailing wage requirements. BACKGROUND AND OVERVIEW: In April 2009, Coachella Valley Association of Governments (CVAG) issued a call for projects for CMAQ eligible improvements. The total amount of CMAQ Improvement Program funding available was $2,180,000. On May 5, 2009, the City Council adopted a resolution of the City Council approving the submittal of an application to CVAG for partial funding for the following five projects in order of priority: Project No. 1 — Traffic Signal Synchronization • Eisenhower Drive from Coachella to Calle Tampico; and • Calle Tampico from Eisenhower Drive to Washington Street Project No. 2 — Traffic Signal Synchronization • Adams Street from Westward Ho to Fred Waring Drive; • Miles Avenue from Adams Street to Dune Palms Road; and • Dune Palms Road from Miles Avenue to Fred Waring Drive Project No. 3 — City Owned Property PM-10 Stabilization • Use of contract farming on undeveloped property at SilverRock • Planting of Bermuda and Sudan grass on undeveloped areas not being farmed Project No. 4 — New Traffic Signal • Design and construct a new traffic signal at the intersection of Dune Palms Road and Retail Center Drive 0119 Project No. 5 — New Traffic Signal • Design and construct a new traffic signal at the intersection of Madison Street and Avenue 54 On December 7, 2009, CVAG's Executive Committee approved CMAQ funding, in the amount of $992,000, toward City project priorities 1, 2 and 5. On March 16, 2010, the City Council authorized the expenditure of funds toward the City's traffic signal synchronization improvements at various locations; appropriated funding and approved the inclusion of the new traffic signal at the intersection of Madison Street and Avenue 54 within the Fiscal Year 2009-2010 Capital Improvement Plan (CIP). On September 21, 2010, the City Council approved the Request for Proposal (RFP) to obtain professional engineering services to prepare the PS&E for the new traffic signal at the intersection of Madison Street and Avenue 54. On October 21, 2010, the City received nine (9) proposals from qualified engineering firms in response to the RFP. Following its evaluation of the proposals, the consultant selection committee is unanimously recommending RBI Traffic be awarded a PSA (Attachment 11 to provide professional engineering services for the new traffic signal at the intersection of Madison Street and Avenue 54. The scope of the design will also include placement of a preemption device to allow the fire station vehicles to safely exit the fire station driveway adjacent to the intersection. On December 21, 2010, the City Council authorized the City Manager to execute Program Supplemental Agreement No. 010-N to the City of La Quinta Master Agreement 08-5433R for CMAQ funding toward the New Traffic Signal at the Intersection of Madison Street and Avenue 54, Project No. 2009-23. Warrant Analysis: On July 8, 2010, a warrant analysis was performed by Willdan & Associates for the intersection. Of the eight possible warrants to be satisfied, Willdan evaluated six warrant conditions and found the intersection satisfied three of the warrants for traffic volumes and also met the warrant for roadway network. Only one warrant is required in order to justify the construction of a traffic signal. The intersection exceeded warrants for eight -hour vehicular volume; four-hour vehicular volume traffic and peak hour volume. In order to confirm these volumes, City staff hired Counts Unlimited, a third party traffic counting firm, in January 2011 to verify these traffic volumes. The new traffic counts were within 10% of the numbers used by Willdan and in three out of the four directions of travel were higher thereby confirming that signal warrants are being met. 01r30 The results of the July 8, 2010 warrant analysis are also supported by the findings of the traffic study prepared for TTM 33226 (Eden Rock) in October 2007 which determined that a traffic signal was warranted at the intersection of Madison and Avenue 54 under existing conditions. There is no mandate to install a traffic signal at an intersection that meets warrants; however, there are a number of impacts to the motoring public and residents by not installing a signal when it is needed, such as greater delay, increased emissions and a lowering of the intersection's overall level of service particularly as traffic volumes increase over time. Additionally, the Fire Department has indicated support of a signal at this location as it would facilitate safer emergency vehicle access from the corner adjacent fire station (Station 70) to this intersection. The following is the anticipated schedule of events to complete the project: City Council Awards PSA February 1, 2011 Project Engineering (Includes NEPA Doc) February 1, 2011 — August 15, 2011 City Council Approves PS&E August 31, 2011 Construction September 2011 — December 2011 Project Closeout January 2012 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve a PSA, in the amount not to exceed $30,977, with RBI Traffic to provide professional engineering services to prepare the PS&E of probable construction costs for the new traffic signal at the intersection of Madison Street and Avenue 54, Project No. 2009-23 and authorize the City Manager to execute the agreement; or 2. Do not approve a PSA, in the amount not to exceed $30,977, with RBI Traffic to provide professional engineering services to prepare the PS&E of probable construction costs for the new traffic signal at the intersection of Madison Street and Avenue 54, Project No. 2009-23; or 3. Provide staff with alternative direction. Respectfully submitted, n othy R. Jo l sso , E. Public Works Direct City Engineer 0 131 1 Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Professional Services Agreement 0132 ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and RBI Traffic ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to the New Traffic Signal at the Intersection of Madison Street and Avenue 54, Project No. 2009-23, as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 0133 1.5 Care of Work and Standard of Work. a. Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. b. Standard of Work. Consultant acknowledges and understands that the services and work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant's services and work will be held to a heightened standard of quality and workmanship. Consistent with Section 1.4 hereinabove, Consultant represents to City that it holds the necessary skills and abilities to satisfy the heightened standard of work as set forth in this Agreement. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services ("Additional Services") when directed to do so by the Contract Officer. Consultant shall not perform any Additional Services until receiving prior written authorization from the Contract Officer. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforeceable. Failure of Consultant to secure the Contract Manager's written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time due, whether by way of compensation, restitution, quantum meruit, etc. for Additional Services provided without the appropriate authorization from the Contract Manager. Compensation for properly authorized Additional Services shall be made in accordance with Section 2.2 of this Agreement. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 0134 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed Thirty Thousand, Nine Hundred Seventy Seven Dollars ($30,977.00) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Consultant's overall compensation shall not exceed the Contract Sum, except as provided in Section 1.6 of this Agreement, "Additional Services." 2.2 Compensation for Additional Services. Additional services approved in advance by the Contract Manager pursuant to Section 1.6 of this Agreement, "Additional Services," shall be paid for in an amount agreed to in writing by both City and Consultant in advance of the Additional Services being rendered by Consultant. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer. Any greater amount of compensation for additional services must be approved by the La Quinta City Council. Under no circumstances shall Consultant receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer pursuant to Section 1.6 of this Agreement. 2.3 Method of Billing. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 0!35 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Maleure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. Extensions to the Schedule of Performance which are determined by the Contract Officer to be justified pursuant to this Section shall not entitle the Consultant to additional compensation in excess of the Contract Sum. 3.4 Term. The term of this agreement shall commence on January 5, 2011 and terminate on September 30, 2011 (initial term). This agreement may be extended upon mutual agreement by both parties (extended term). Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. W. J. "Rusty" Beardsley, T.E., Principal 0136 It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Timothy R. Jonasson, P.E., Public Works Director/City Engineer or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions, which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 0137 5.0 INSURANCE AND INDEMNIFICATION. 5.1 Insurance. Prior to the beginning of and throughout the duration of the Work performed under this Agreement, Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured (on the general liability policy only) shall be delivered to and approved by City prior to commencement of the services hereunder. The following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A -:VI: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) $2,000,000 (general aggregate) Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Errors and Omissions Liability $1,000,000 (per claim and aggregate) Workers' Compensation (per statutory requirements) Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance 0138 policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. a. General Indemnification Provision. 1. Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are cause in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of 01,019 the design at a location other than that specified in Exhibit C without the written consent of the Consultant. 2. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsultants of Consultant. 3. Standard Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. 4. Indemnity Provisions for Contracts Related to Construction. Without affecting the rights of City under any provision of this agreement, Consultant shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City. 0140 b. Indemnification Provision for Design Professionals. 1. Applicability of Section 5.2(b). Notwithstanding Section 5.2(a) hereinabove, the following indemnification provision shall apply to Consultants who constitute "design professionals" as the term is defined in paragraph 3 below. 2. Scope of Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless City and City's agents, officers, officials, employees, representatives, and departments ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, any subconsultant, anyone directly or indirectly employed by them or anyone that they control. 3. Design Professional Defined. As used in this Section 5.2(b), the term "design professional" shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. 0141 Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 5.4 General Conditions pertaining to provisions of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be 0142 delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right , but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 8. Certificate(s) are to reflect that the insurer will provide thirty (30) days notice to City of any cancellation of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City. 10. Consultant agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 11. Consultant agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City. If Consultant's existing coverage includes a deductible or self -insured retention, the deductible or self -insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. 12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such 0143 change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 17. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 0144 20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. Consultant shall retain and allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and 0 14 5 in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the. Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.7. 01Pt6 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. 0143 To City: CITY OF LA QUINTA Attention: Thomas P. Genovese City Manager 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92247-1504 To Consultant: RBI Traffic W.J. "Rusty" Beardsley, T.E. Principal 7421 Mayfield Street Corona, CA 92880 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. 0149 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager Date ATTEST: Veronica J. Montecino, CMC, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT: RBI TRAFFIC By: Name: J. "Rusty" Bear ey, T.E. Title: Principal Date: 1 L IO 0150 Exhibit A Scope of Services Consultant's scope of work to related to the New Traffic Signal at the Intersection of Madison Street and Avenue 54, Project No. 2009-23 is attached and made a part of this agreement. 0151 RBI Traffic SCOPE OF WORK FOR TRAFFIC SIGNAL AT AVENUE 54 AND MADISON STREET Kick-off Meeting In order to successfully complete this traffic signal design project, RBI Traffic will schedule an initial meeting with City staff to allow for a complete understanding of the project and the City's expectations. RBI Traffic will provide an agenda which it will follow in conducting the meeting. RBI Traffic will also provide a list of plans, reports and other documents that it would like the City to provide in order to assist in the successful completion of the project. Deliverable: Meeting minutes 2 Environmental Environmental sub -consultant will prepare all reports and forms to meet the State and Federal environmental requirements. 2.1 Natural Environmental Study (Minimal Impact) An NES (MI) will be prepared that addresses substantive issues and meets format requirements of Caltrans District 8. The NES will include a description of the field methods used and the results of field studies, and address plant and animal species present (observed) and federal or state listed species potentially presented within the project area. Habitats and sensitive resources located and mapped during field efforts shall be depicted graphically in the NES. The NES will identify potential project impacts on the identified resources (including jurisdictional areas), and mitigation measures will be recommended, as appropriate. Deliverable: One (1) photo ready copy or copies as required of the NES (MI). 2.2 Air Quality Technical Study Report An Air Quality Technical Study Report will be prepared that addresses the following: Evaluate Construction Impacts —Construction impacts associated with the signal installation will be evaluated. Information regarding construction will be developed on a construction scenario based on similar projects. It should be noted that Caltrans does not typically require a detailed construction evaluation for projects because they consider construction impacts to be short-term; therefore, potential significance of impacts will be addressed in a qualitative manner. Evaluate Operational Impacts —Operational impacts associated with the signalization in accordance with Caltrans guidelines will be evaluated. The analysis will be based on a traffic impact analysis provided by RBI Traffic. The analysis will follow the Caltrans CO Protocol methodology, local emissions (hot spots, PM10 and PM2.5) to evaluate the potential for impacts to sensitive receptors. In addition, Mobile Source Air Toxics and the potential for naturally -occurring asbestos impacts will be addressed in accordance with Caltrans guidelines. The analysis will also address the project's conformity with the approved RTP/RTIP. Deliverable: One (1) photo ready copy or copies as required of the Air Quality Technical Study Report 2.3 Cultural Studies A History Property Survey Report (HPSR) and Archaeological Survey Report (ASR) will be prepared. An archival records search will be conducted and will update existing background information, if required. Once the literature search is complete, a qualified archaeologist will conduct a field visit of the project area to determine whether archaeological and historic resources will be affected by the proposed project. Once the field visit is completed the cultural resources survey report will be updated and submitted to the client and other county/state agencies with the findings and recommendations. The Cultural Study will 015-9 consist of the development of an APE map (if required), a HPSR and ASR in conformance with format requirements of Caltrans District 8. This will include a search of state records to determine any cultural impacts. Deliverable: One (1) photo ready copy or copies as required of the Cultural Studies (HPSR and ASR). 2.4 Quality Control Form We will perform and prepare the Quality Control form for the preparation of the above environmental technical studies/reports. The Quality Control form shall conform to the most current versions of Caltrans District 8 standards. Deliverable: One (1) original wet -signature copy. 3 Base Plan RBI Traffic will create an accurate base plan of existing conditions 3.1 Research Existing Improvement Plans RBI Traffic will seek out and review all relevant improvement plans to determine existing Rights of Way, improvements, utilities and other facilities. 3.2 Collect Field Data A field survey will be conducted to verify information acquired in Task 3.1 and identify any additional improvements not shown on existing plans. 3.3 Formal Survey (optional) If required by field conditions, a licensed surveyor will be obtained to perform a survey of existing conditions. 3.4 Draft Base Plan Data collected in Tasks 3.1 and 3.2 will be graphically represented in a scaled AutoCAD drawing. Deliverable: Scaled base plan in .pdfformat (electronically transmitted). 4 Utility Coordination Sub -consultant, SCES, will take the lead in collecting information regarding existing facilities directly from utility companies and alerting them to the proposed project. Direct shipping costs (i.e. postage, plan reproduction and envelopes) for this Task shall be considered reimbursable. 4.1 Request Service Point A request to Imperial Irrigation District (IID) will be prepared asking for a point of connection to their system to supply power to the new traffic signal system. Deliverable: III) service point request ready for City signature. 4.2 Request Existing Facilities from Utility Companies A request for the Utility Atlas from each of the utility companies identified by the City as having the potential for conflicting facilities in the area of the project will be prepared for City signature. Information gathered in this task will be incorporated into the base plan as it is received. Deliverable: Utility Atlas request for each utility company ready for City signature 4.3 Follow-up Request for Existing Facilities A second mailing will be sent to all utility companies that did not adequately respond to the request sent out in Task 4.2. A follow-up phone call may also be initiated for selected utilities. Deliverable: Follow-up facility location request for selected utility companies ready for City signature Scope of Work - Ave. 54 and Madison Street R81 Traffic Page 2 0153 5 Concept Plan Prepare an approximately 35%complete design plan. Base plan from Task 3 will be overlaid with proposed signal pole, service point, controller cabinet and service pedestal locations along with preliminary striping design,. Any protected or overlap signal phasing being proposed will be indicated Deliverables: Three (3) sets of scaled 24"x36" concept plans on bond paper. Pothole Mastarm Pole Locations In order to positively identify any possible conflicts with underground utilities, RBI Traffic will arrange for a contractor to pothole up to 4locations with the potential for utility conflicts shown containing traffic signal mastarm poles on the Concept Plan. This task assumes a pothole depth of eight (8) feet. RBI Traffic will provide survey to record exact location of any utilities exposed during this Task. Deliverable: Summary offindings. 7 85% Complete Submittal Prepare an approximately 85%complete design plan. 7.1 Design/Draft A complete traffic signal/signing/striping design plan will be created. It is RBI Traffic's intention to attempt to submit a 100% complete plan as part of this Task. Deliverable: Three (3) sets of 1 "=20 scale, 24 "x36" construction ready design plans with City border on bond paper. 7.2 Specifications, Engineer's Estimate and Bid Documents The Specifications, including Special Provisions, Engineer's Estimate and required Bid Documents will be prepared. Deliverables: am (1) set of Specifications, including Special Provisions, Engineer's Estimate and Bid Documents. 100% Complete Submittal Prepare final Traffic Signal and signing/striping plan. 8.1 Design/Draft Incorporate all City comments and redlines into final design. Deliverable: one (1) set of I "=20 scale, 24 "x36" construction ready design plans on bond paper. 8.2 Specifications, Engineer's Estimate and Bid Documents Incorporate all City comments and redlines into final documents. Deliverables: one (1) set offnal Specifications, including Special Provisions, Engineer's Estimate and Bid Documents. 9 Signal Timing Plan Prepare signal timing plan on the City's standard timing sheet form ready for input into Econolite controller. Plan will be for "stand alone" operation using generally accepted signal timing practices. Deliverable: Basic signal timing sheet on City's standard form. 10 Bid Support Provide technical support during the bidding and award process. 11 Construction Support Provide engineering support during project construction. Support will include responding to RFis and providing clarifications as requested by the contractor. Scope of Work - Ave. 54 and Madison Street RBI Traffic Page 3 0154 Exhibit B Schedule of Compensation Payment shall be on a "Fixed Fee" basis for the Base Contract Amount in accordance with the Consultants Schedule of Compensation attached herewith for the work tasks performed in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed Thirty Thousand, Nine Hundred Seventy Seven Dollars ($30,977.00) except as specified in Section 1.6 - Additional Services of the Agreement. Base Contract Amount: $ 26,177.00 Optional Tasks: $ 3,200.00 Time and Materials Budget: $ 1,600.00 Total Not to Exceed Fee: $ 30,977.00 0155 RBI Traffic Fee by Task Madison St. at Ave. 54 TASK FEE 1.0 Kickoff Meeting $560 $560 2.0 Evironmental - 2.1 Natural Environmental Study (Minimal Impacts) $3,240 2.2 Air Quality Technical Study Report $5,310 2.3 Cultural Studies $6,066 2.4 Quality Control Form $576 TOTAL -ENVIRONMENTAL IS492 $15,192 $15,192 3.0 Base Plan - 3.1 Research Existing Improvement Plans $880 3.2 Collect Field Data $1,060 3.3 Formal Survey (optional) $1,000 3.4 Draft Base Plan $1,700 TOTAL -BASE PLAN $4,640 $4,640 4.0 Utility Coordination - 4.1 Request Service Point $330 4.2 Request Existing Facilities from Utilities Companies $250 4.3 Follow-up Request for Existing Facilities $200 TOTAL -UTILITY COORDINATION 780 $780 $780 5.0 Concept Plan $900 $900 6.0 Pothole Mastarm Pole Locations (optional) $2,200 $2,200 7.0 85% Complete Submittal - 7.1 Design/Draft $1,875 7.2 Specifications, Engineer's Estimate and Bid Documents $1,400 TOTAL -85%SUBMITTAL $3,275 $3,275 8.0 100% Complete Submittal - 8.1 Design/Draft $1,000 8.2 Specifications, Engineer's Estimate and Bid Documents $500 TOTAL -1O0%SUBMITTAL $1,500 $1,500 9.0 Signal Timing Plan $330 $330 10.0 Bid Support (T&M) $800 $800 11.0 Construction Support (T&M) $800 $800 PROJECT TOTAL $30,977 0.1r-.,6 Exhibit C Schedule of Performance Consultant shall complete all services identified in the Scope of Services, Exhibit "A" of this Agreement in accordance with the attached Project Schedule, attached hereto and incorporated herein by this reference. 0157 Exhibit D Special Requirements 1. The project is partially funded by Congestion Mitigation Air Quality (CMAQ) Program funds administered through the California Department of Transportation (Caltrans). As such, the Consultant shall comply with the requirements of 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31 et seq.; 49 CFR, Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, and Caltrans Local Procedures Manual Processing Procedures for Implementing Federal and/or State Funded Local Public Transportation Projects. 2. Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et Egg., and 1770, et se_Ic ., as well as California Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Since the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. Nonlobbying Certification For Federal -Aid Contracts The prospective participant certifies by signing and submitting this proposal/bid to the best of his or her knowledge and belief that: (1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. (2) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, 'Disclosure of Lobbying Activities," in accordance with its instructions. 01 I -A This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his/her proposal/bid that he/she shall require that the language of this certification be included in all lower -tier subcontracts which exceed $100,000 and that all such sub -recipients shall certify and disclose accordingly. DEBARMENT AND SUSPENSION CERTIFICATION TITLE 49, CODE OF FEDERAL REGULATIONS, PART 29 The bidder, under penalty of perjury, certifies that, except as noted below, he/she or any other person associated therewith in the capacity of owner, partner, director, officer, and manager: • Is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency; • Has not been suspended, debarred, voluntarily excluded or determined ineligible by any federal agency within the past 3 years; • Does not have a proposed debarment pending; and • Has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past 3 years. If there are any exceptions to this certification, insert the exceptions in the following'space. No exceptions noted. Exceptions will not necessarily result in denial of award, but will be considered in determining bidder responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action. Notes: Providing false information may result in criminal prosecution or administrative sanctions. The above certification is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Certification. 0153 Local Assistance Procedures Manual EXHIBIT 10-F Certification of Consultant, Commissions & Fees Exhibit 0-F Certification of Consultant, Commissions & Fees CERTIFICATION OF CONSULTANT I HEREBY CERTIFY that I am the Owner and Principal, and duly authorized representative of the firm of RBI Traffic whose address is 7421 Mayfield Street, Corona, CA 92880, and that, except as hereby expressly stated, neither I nor the above firm that I represent have: (a) employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above consultant) to solicit or secure this agreement; nor (b) agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out the agreement; nor (c) paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above consultant) any fee, contribution, donation, or consideration of any kind, foror in connection with, procuring or carrying out this agreement. I acknowledge that this Certificate is to be made available to the California Department of Transportation (Caltrans) in connection with this agreement involving participation of Federal -aid Highway funds, and is subject to applicable state and federal laws, both criminal and civil. (Date) (Signature) LPP 06-02 Page 10-43 May 1, 2006 0�60 Local Assistance Procedures Manual EXHIBIT 10-G Certification of Local Agency Exhibit 0-G Certification of Local Agency CERTIFICATION OF LOCAL AGENCY I HEREBY CERTIFY that I am the Public Works Director/City Engineer of the City of La Quint a , and that the consulting firm of RBI Traffic,or its representative has not been required (except as herein expressly stated), directly or indirectly, as an express or implied condition in connection with obtaining or carrying out this Agreement to: (a) employ, retain, agree to employ or retain, any firm or person, or (b) pay or agree to pay, to any firm, person or organization, any fee, contribution, donation, or consideration of any kind. I acknowledge that this Certificate is to be made available to the California Department of Transportation (Caltrans) in connection with this Agreement involving participation of federal -aid highway funds, and is subject to applicable state and federal laws, both criminal and civil. (Date) LPP 06-02 (Signature) Page 10-45 May 1, 2006 0161 lonsissommilli looll i■■■m■I loll IN Iomm■m■gm■■g1 Io■gmgo■■■l 1■■■■■ I■■■■■■■■■■ml I■■■■■■■■■I IIII 1■■■ ling■■■■■■■■I i■m■ggm■m■I 111n■om I■■■mmm■■■■ml I■■■mono■■I 111mmom Bm■■mo■■■■■■l loom■■■I lmmon■■ng ln■■■■■■■■■■I loolooll loo■■oog■ somm■m■gm■mmllo■l looll1111 loom ■■■ Ingo■■■■■■■■l I■oloo■I Il ll:im■ng■m In■■■gmng■■■1 l■■■■oll Il.lg■gin■m 91111`11'11111■■■m■l looloogl 111■■■gmng oil II IFlllla■mm■ml Ingo■■gl 111■gggm■m IN II'll11:111■gn■■l looloogl 111■gngmm■ 1m11111 II:Ilinggool loo■■m1 ln■■m■gmgn I■IIIIII[11 looloollon■■glln■■■■gg■■ Sol 11.111111 In■m■■l Insoll Ing■■n■gnmm oil 11.11.11-11-1m■■■■l l■g■■l ln■g■g■ggmm oil 11,111111;1mmmmml l■■g■l l■g■■■■■■g■ ■l 111111,11:1mmmmml Im■mml Immmmmmmmmm C■I ILII:ILIF:Immmmml In■onl l■■■■■■■ngm ool l[u lfllll l■■■l111■1l■ng■■■■■m■■■n col II:II;IIIIJI I■■■I:II Ig■mmmmomm■moogm Ogl Il lalalal lmmmf 11 I■■mmmmmm■■mmmmm C■I 1171 If11al I■IJI I■I Ig■mmgmmmmmmmmmo' Sol a n u n;111■r1■■1 In■ommmggmgg■oll Oml II_II`II_II II 111■gml lm■mmmmmmmmmmmmm'. 0111 II-11:11=1IJI II:I■mml If lmm000gnmo■oomo 016? `cit4t 4 44uIrw COUNCIL/RDA MEETING DATE: February 15, 2011 ITEM TITLE: Consideration of Mid -Year Budget Report for Fiscal Year 2010-201 1 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve an increase in estimated revenues totaling $2,697,983 in the General Fund and a decrease of $(42,363,836) from other City Funds as outlined in Attachment No's.1 through 5 of this Report. Approve an increase in appropriations, totaling $2,440,397 in the General Fund and a decrease in appropriations of $(45,124,786) in other funds City Funds, as outlined in Attachment No's. 1 through 5 of this Report. Receive and file the Mid -Year Budget Report. FISCAL IMPLICATIONS: The Mid -Year Budget Report involves a financial assessment of City operations presented to the Council during the fiscal year. This report provides information on the General Fund and selected other funds, operations, capital projects and requests for budget transfers and/or new appropriations. The results of this assessment are summarized on Attachment 1. CHARTER CITY IMPLICATIONS: None. 0163 BACKGROUND AND OVERVIEW: A comprehensive report is prepared annually at mid -year to inform the City Council of the financial position of the City and expenditures to date as compared to the Budget as established by the City Council. This analysis provides the Council the opportunity to monitor year-to-date revenues and expenditures and make mid- course adjustments necessary as the result of modified program requirements. Fiscal Year 2010-2011 General Fund Budget The following table shows the budget activity taken by the City Council as it pertains to the General Fund from its adoption in July to mid -year: GENERAL Ft1N❑ Description (1) Original Budget (2) (3) (4) (2)*(3)*(4)=(5) (1)'(5) Prior Year Current Year Current Year Subtotal Amendments Amended Budget Carryovers Budget Amendments Mid Year Requests Revenues Expenditures $34,157,538 34,157,390 $0 1,776,960 $852,237 78,810 $2,697,983 2,440,397 $3,550,220 4,296,167 $37,707,758 38,453,557 Revenue Over (Under) Exp $148 ($1,776,960) $773,427 $257,586 ($745,947) ($745,799) In the prior Fiscal Year 2009-2010, the Comprehensive Annual Financial Report (CAFR) stated that General Fund expenditures exceeded revenues (net loss) for the year by $(297,253) and that the original adopted Fiscal Year 2010-2011 was balanced and showed a surplus of $148. The City Council also has approved $1,776,960 in carryover appropriations which were budgeted for in previous years, but not spent. During Fiscal Year 2010-2011, $852,237 in additional revenue amendments and $78,810 in appropriations amendments were made from July 1, 2010 to this mid -year report. In addition to the carryover appropriations and budget amendments that have been made, staff is recommending mid -year revenue requests of $2,697,983 and expenditure requests of $2,440,397 as detailed later in this report. Staff is projecting that expenditures would exceed revenues by approximately $750,000 for Fiscal Year 2010-2011 if 100% of the revenues were received and 100% of expenditures were made. Staff is closely monitoring expenditures to reduce this shortfall. 0 16 4 The following reports the General Fund Balances as of June 30, 2010, at mid -year and estimated at June 30, 201 1: Change General Fund Fund Balance PerAudit FY 2009/2010 Per Mid Year FY 2010/2011 After Mid Year FY 201012011 End of Year FY 2010/2011 Total Change FY 2010/2011 Total Fund Balance $92 030 118 $ 91 284,319 $ $91,284 319 $ 745,799 18,860 120,000 (80,000) 40,000 21,140 Reserved Deposits/Prepaids/Other Advances to other Funds - RDA 1 (Note 1) 22.000.000 22,000,000 22.000.000 - Advances to other Funds- RDA 2 (Note 1) 19.378.966 17,185,498 - 17.185.498 (2,193,468) Advances to other Funds-SilverRock 5,294,572 5,306,231 95,906 5,402,137 107,565 Advances to other Funds - Civic Center DIF 9,833,714 6,913.357 - 6,913,357 (2,920,357) Advances to other Funds - Fire DIF (Note 2) 930,000 930,000 930.000 Advances to other Funds -Park DIF (Note 2) - - 1,376,000 1,376,000 1.376,000 Advances to other Funds - Library DIF (Note 2) - 1,924,000 1.924,000 1,924,000 Advances to other Funds - Street Fac DIF 1,390,419 1,670,466 573,619 2,144.085 753,666 Subtotal 57,916,531 53,095,552 4.819525 57,915077 1,454 17,774,648 18,276,406 - 18,276.406 501,758 Unreserved Emergency reserves Cash Flows 3.246.881 3,365,153 3.365.153 118,272 Future Street Fac DIF - Phase 1 Corp Yard - 463,221 (573,619) (110,398) (110.398) Post retirement health benefits 1,258,059 1.258,059 - 1,258,059 Continuing appropriations 1.555,176 - - (1,555,176) Operations/projects/transfers 10,278,823 14,825,928 4,245,906 10.580.022 301,199 Subtotal 34113,587 38188767 4,819,525 33369242 744,345 Total $92,030,118 $ 91,284,319 $ $91,284,319 $ 745,799 Note 1 - On February 1, 2011, the City Council and Agency Board authorized staff to repay the outstanding advances if deemed appropriate. Note 2 - Staff is planning a request to have the General Fund repay the RDA for the outstanding Advances it has made to the Fire/Park and Library DIF Funds, As illustrated in the aforementioned chart the Fiscal Year 2009-2010 Fund Balance was $92,030,118 with an estimated Fiscal Year 2010/-2011 General Fund Balance of $91,284,319. Within this $91,284,319 is $18,276,406 in Emergency Reserves, $3,365,153 in Cash Flow reserves, and $10,580,022 in operations/projects/transfer reserves readily available to meet future unanticipated expenditures. The Agency has loaned funds to the Fire Developer Impact (DIF) Fund, Park DIF Fund and the Library DIF Fund to accelerate projects that benefit the community as detailed in Note 2. Specifically the funds were used for the construction of Station 93, the La Quinta Community Park and the Library. With the possibility that the RDA's may be eliminated, these loans may be forgiven or the funds received used to repay debt from a new agency that may administer the RDA funds. To ensure the continued collection of these funds from the DIF funds, staff will be proposing that the General Fund assume these loans by paying the $4.2 million that is currently outstanding. The funds received by the Agency can be used in RDA PA 1 for capital projects and in RDA PA 2 to repay outstanding loans. 0165 Analysis and Fiscal Impact The actual year-to-date General Fund revenue/expenditures through December 31, 2010 are as follows: GENERALFUND (1) (2) (2)/(1)=(3) (4) (4)/(1)=(5) (6) (6)/(1)=(7) A-0) 10/11 Est Year End 12/31/10 Actual 12/31/10 Earned Year End Seasonalized Variance Description Budget YTD Actual % Earned % Estimate % over (under) Revenue $37,707,758 $10,133,412 26.87% $14,479.513 38.40% $37,707,758 100.00% $0 Expenditure - (A) 38,453,557 11,657,743 30.32% 15.343,743 39,90% 37,453,557 97.40% (1,000,000) Revenue Over (Under) Exp ($745,799) ($1,524,331) ($864,230) $254,201 $1,000,000 IAIFor the purposes of this repon certain revenues have been selected due to their cyclical nature and/or their significance to the overall revenue picture. The following revenues have been selected to be accrued and the applicable analysis regarding these revenues is provided as Attachment 2: Sales Tax; Property Tax; Tax Increment; Transient Occupancy Tax; Motor Vehicle in Lieu Tax; and interest revenue. In addition, the revenue and expenditure summaries from July to December are included in Attachment 2 as support. Actual expenditures exceeded revenues on a cash basis by $(1,524,331). In order to provide a more accurate comparison of revenues and expenditures at mid -year, selected revenues have been accrued to reflect the month they were earned. For some of these revenues, the estimate for the remainder of the year was completed by utilizing a weighted average analysis taking into consideration that certain expenditures are made entirely at the beginning of the fiscal year (e.g. insurance payments), while others may be made at certain times of the year. If revenues were received in the month they were earned, the earned figure reflects how much would have been collected in the first six months. Major expenditures such as law enforcement and fire safety have also been accrued to reflect a six- month cost. Based upon the modified accrual basis of accounting, budgeted expenditures are expected to exceed budgeted revenues by $(864,230). Based on the estimated actual General Fund revenues and expenditures shown on Attachments 2 and 3 which reflect possible unspent departmental expenditures at year end, revenues are projected to exceed expenditures by $254,201. General Fund Revenue Summary As indicated in the following chart, the General Fund actual revenues are at 26.88% this year versus 26.87% for last year at mid -year. Earned or accrued revenues are 38.40% this year versus 36.21 % last year, as identified on the previous chart. Since the City's revenue is seasonalized (i.e., Sales Tax, Transient Occupancy Tax) and we receive approximately 60% of our revenue in the second 0166 half of the year, the year end estimate will be 100% of the budget. This information is further discussed in Attachment 2 - General Fund Revenue Summary. GENERAL FUND REVENUE SUMMARY Description (1) Budget (2) 12/31/10 YTD Actual Taxes $19,554,841 $5,449,686 27.87% License & Permits 672,100 378,789 56.36% Fees 824,600 489,064 59.31% Intergovernmental 12,618,343 1,930, 331 15.30% Interest 3,817,492 1,798,445 47.11% Miscellaneous 67,041 79,933 119.23% Transfer in 153,341 7,164 4.67% TOTALS 1 $37,707.758 $10,133,412 26.87% Many municipal revenues are not collected evenly over a twelve-month period. Property taxes and other revenues (such as State subventions) are often subject to distribution schedules that are not on a month -to -month basis. In addition, revenue that is collected more uniformly may also be subject to seasonal highs and lows (such as Transient Occupancy Tax) that would impact year-to-date benchmark percentages. Taxes Overall, General Fund Tax revenues are at 27.87% of the budget estimate. The majority of Property Taxes is received from the County in January and May, and therefore, is shown as minor receipt amounts at mid -year. It is estimated that Property Taxes collected in the General Fund will have a net budgeted increase of $24,500 for the year. Sales Taxes are forecasted by our consultant HDL Companies to remain at our budgeted amounts. Staff has received notification from the County of Riverside that the City's share of Motor Vehicle in Lieu fee appointment based on property tax values will decrease by $(312,850) and the County has also notified the City that the Sales Tax reimbursement portion that was part of the triple flip will increase by $ 263,938 which have both been reflected in the mid -year report. Franchise Fees are projected to increase by $30,000 based upon a comparison of current year and prior year collections. Transient Occupancy Taxes are estimated to remain at budgeted levels with no mid year adjustment being proposed. 0167 Licenses & Permits, and Development Fees In the first half of Fiscal Year 2010-201 1, license and permit revenues were, on a cash basis, 56.36%, of the original budget. Based upon these actual collections, no budget changes have been proposed at mid year. In the first half of Fiscal Year 2010-2011, development fees were, on a cash basis, 59.36%, of the original budget. Within this category, no change in the Building and Safety, Planning and Community Service Departments budgeted revenues is proposed and a decrease of $(50,000) in the Public Works Departments fee revenue budget is proposed. Interest Earnings In the first half of Fiscal Year 2010-2011, interest earnings were at 47.11 % of the original budget on a cash basis and 48.35% of the revised budget on an accrual basis. Staff had projected the interest earnings on the investment pool to earn .50% or one half of one percent for the year and has not revised this projection at mid -year. The investment earnings budget has been reduced by $(63,958) for the principal repayment $2,193,468 of the Highway 111 property loan on February 1, 2011. In addition, the General Fund has advanced funding to the Library and Museum Operations Fund awaiting payment from the County which is anticipated in March and has budgeted $28,100 in additional interest income. No other adjustments to the investment earnings has been proposed, however, the possibility exists that the City and Agency may make an early payoff of outstanding loans which would impact this budget line item. General Fund Expenditure Summary The General Fund expenditures are summarized in the chart below. For the most part, expenditures are distributed evenly throughout the fiscal year. At mid -year, December 31, 2010, 30.32% this year versus 38.08% last year of the funds budgeted expenditures will have been expended on a cash basis and 39.90% this year versus 43.69% last year on an accrual basis have been estimated: The year- end estimated actual expenditures are projected to be 97.4% of the budget. This information is further discussed in Attachment 2 - General Fund Expenditure Summary. 0163 GENERAL FUND EXPENDITURE SUMMARY (1) (2) (2)/(1) 12/31/10 Description Budget YTD Actual % Personnel 11,395,750 4,939,907 43.35% Service/Supply 31,958,849 8,670,283 27.13% Capital Outlay 283,785 4,915 1.73% Reimbursed expenditures (6,885,465) (2,921,250) 42.43% Transfer Out 1,700,638 963,885 56.68% TOTALS $38,453,557 $11,657,739 30.32% The mid -year Personnel Expenditures are at 43.35%, and it is projected that year- end expenditures will be approximately 100% of the budget estimate. Total operating services/supply expenses for the City are at 27.13%. The primary reason for this reduced percentage (lower than 50%) is due to City-wide reduced expenditures in the first half of the fiscal year primarily made up of Police service billing delays of $2,556,000 and the accrual of one-half of fire services costs of $1,130,000. It is anticipated that the second half (January to June) overall expenditures will be greater and operating expenses will be closer to budgeted levels. Mid -Year General Fund Revenues and Expenditure Proposed Changes The General Fund request for mid -year appropriation and revenue changes are outlined in Attachments 3 and 4 are as follows: Summary by Department: (1) Revenue (2) Expenditures (3) Transfers (4) Reimbursements (2)•(3)+(4)'(6) Total Expenditures (1H5)`(e) Net General Government $ (66,976) $ (280,920) $ (280,920) $ 213.944 City Clerk $ (40,643) (40,643) 40,643 Community Services (3,000) 3,348 (3,348) - (3,000) Finance 4,700 - 4,700 Building & Safety - - Police 4,014 4,014 Fire 2,761,960 (228,040) 2,990,000 2,761,960 Planning - - Publicworks 2,715 138,000 138,000 - 2,715 Total- General Fund $ 2,697,983 $ 408,255 $ 2,990,000 $ 141,348 $ 2,440,397 $ 257,586 0169 General Fund Revenue Attachment 3 is the December 31, 2010, General Fund Revenue detail for the City which reflects an increase of $2,697,365 in estimated revenues. Major highlighted estimated revenue increases and decreases over $50,000 are as follows: Increases in General Fund Revenues • An increase of $2,990,000 in Fire Tax Credit revenues for the recent construction of the City Emergency Operations Center; and, • An increase of $263,938 in sales tax reimbursement funding from the County for the State of California Triple Flip payment. Decreases in General Fund Revenues • A decrease of $(312,850) in motor vehicle in lieu fees; • A decrease of $(228,040) in Fire Department operating costs; • A net decrease of $(63,958) in investment earnings; and, • A decrease of $(50,000) in Public Works fees. General Fund Expenditures Attachment 4 is the December 31, 2010, General Fund Expenditure detail for the City which reflects an increase of $2,440,397 in estimated expenditures. Major highlighted estimated expenditure increases and decreases over $50,000 are as follows: Increases in General Fund Expenditures • An increase of $2,990,000 to repay the Civic Center Developer Impact Fee (DIF) Fund for the cost of the Emergency Operations Center included in the Civic Center expansion; and, • An increase of $50,000 to develop an Americans with Disabilities Act transition plan regarding accessibility to public buildings. Decreases in General Fund Expenditures • A decrease of $(280,920) in legal and litigation expenditures; • A net decrease of $(228,040) in Fire Department expenditures consisting primarily of a decrease of $(238,658) in cost allocation plan charges; and, • An increase of $038,000) in reimbursements from the Redevelopment Agency for Graffiti removal. 0170 Developer Impact Fee Program The Developer Impact Fee (DIF) program revenues collected for the first six months are summarized in the following table: Desui lion Bud et Mid - Year Revisions (1) Revised Budget (2) 12/31/10 YTD Actual (2)/(1)=(3) Actual % ((1)/126)-(2)=(4) 10/11 YearEnd Estimate (4)/(1)=(5) Year End % (4)41)=(6) Est Year Entl Variance over(under (7) Prior Year 12/31/09 YTDActual (4)/(7)-1=(8) Percent Change (2)-(7) Change $ Transportation $441,500 ($100,000) $341,500 $162,550 47,60% $341,500 100,00% $0 $65,011 425.30% $97,540 Park B Recreation 89,200 0 89.200 45,503 51,01% 89,200 100,00% 0 28,545 212,49% 16,95a Civic Center 127,600 0 127,600 58,776 46.06% 127.600 100.00% 0 31,903 299,96% 26,873 Library Development 351500 0 35,500 18,460 52.00% 35,500 100.00% 0 11,361 21247% 7,099 Community Center 7,400 0 7400 3,848 52,00% 7,400 1W.00% 0 2,368 212.50% 1,480 Street Facility 17.800 (5,000) 12,800 6,260 48.90% 12,800 100.00% 0 2,289 459,22% 3,971 Park Facility 2,200 0 2200, 1,144 52,00% 2,200 100.00% 0 704 212.50% 440 Fire Tax 29,800 9,000 20,800 11,244 54.06% 20,800 100.00% 0 4,516 360.62% 61728 Totals $751,(00 ($114,000) $637,000 $307 40.98% $637, 000 84.82% $0 $146,697 334.23% $161,088 The actual Developer Impact Fee revenues through December 31, 2010 were $307,785 versus $146,697 in the prior year through December 31, 2010, which is $161,088 higher than last year, but is still less than historical collections. This will result in a delay in the construction of future Capital Improvement Projects. Staff anticipates no change in the overall level of development occurring in the second half of Fiscal Year 2010-2011 as the first half and has reduced the budgeted amounts of Transportation, Street Facility and Fire Tax DIF revenues to a 50% level. Other Funds In addition to the requested General Fund estimated revenue and expenditure items; staff is also recommending changes in revenues and expenditures in other funds as follows: 0171 Other (1) Revenue (2) Expenditures (f)-(2)=(3) Net Library Operations $ 3,348 $ 3,348 $ - Gas Tax (5,700) - (5,700) COPS Grant 90 90 - AB 939 (900) 60,000 (60,900) Quimby 30,600 - 30,600 Prop 1 B 1,670 1,670 - Infrastructure 1,350 - 1,350 South Coast Air Quality 4,024 3,924 100 Transportation DIF (86,900) - (86,900) Civic Center DIF 2,990,000 - 2,990,000 Community Center DIF (1,600) - (1,600) Street Facility DIF (5,000) - (5,000) Fire Facility DIF (9,000) - (9,000) Art in Public Places 2,600 - 2,600 Capital Improvement Project (45,285,818) (45,285,818) - Information Technology (1,500) - (1,500) Park Equipment (800) 50,000 (50,800) SilverRock Reserve (300) - (300) Equipment Replacement - 42,000 (42,000) Total - Other Funds 1 $ (42,363,836) $ (45,124,786)1 2,760,950 The revenue requests total a decrease of $(42,363,836) and are listed in Attachment 3. Major revenue and expenditure increases and (decreases) are as follows: • Net decreases in the Capital Improvement Projects revenues and appropriation budgets of $(45,285,818) as described as follows: Coral Mountain Apartments $(26,578,022) — This amount will be funded over a multi -year period. The amounts necessary for this project will be incorporated into future 5 year Capital Improvement documents. SilverRock Infrastructure $(17,945,424) - This amount was reduced as a part of the early payoff of advances made from the General Fund to the La Quinta Redevelopment Agency. Washington St Simon Drive Drainage Improvements $(405,865) - This amount was reduced as a part of the early payoff of advances made from the General Fund to the La Quinta Redevelopment Agency. Westbound Highway 1 1 1 dedicated right turn lane to northbound Washington St. $(260,000) - This amount was reduced as a part of the early payoff of advances made from the General Fund to the La Quinta Redevelopment Agency. Undergrounding Power utility lines along Highway 111 — ($141,488) The Low and Moderate Income revenue source previously allocated to this project has been eliminated with the signing of the Coral Mountain Apartment Agreement. Sidewalk and Handicap Ramps $(35,000) - This amount was reduced as a part of the early payoff of advances made from the General Fund to the La Quinta Redevelopment Agency. Washington St. Interchange $78,311 - This amount has been increased to payoff this project. Washington Street St. dual left turn and Avenue 48 $1,670 — This amount has been increased for interest income earned on Proposition 1 B funding. • Increase of $2,990,000 in the Civic Center DIF Fund for repayment of the costs of the Emergency Operations Center; and, • Decrease of $(100,000) in Transportation DIF Fund fee collections from development. In addition to the requested General Fund appropriations items, staff is also recommending appropriations in other funds that result in reductions in appropriations of $(45,124,786) and are listed in Attachment 4. Major expenditure increases and (decreases) of $50,000 or more are as follows: • Net decrease of $(45,285,818) in the aforementioned Capital Improvement Projects • Increase of $60,000 in the AB939 Fund to continue to fund the water efficient landscape program; and, • Increase of $50,000 in the Park Equipment replacement Fund to fund replacement of a pool pump, La Quinta Park interactive water feature and the Civic Center Campus pump. Personnel Actions No personnel requests are contained in the Fiscal Year 2010-2011 mid -year report. 0 773 Summary As identified in the report, it is projected that the City's General Fund expenditures will exceed revenues by $(745,799) in Fiscal Year 2010-2011 and staff is proposing a net reduction in appropriations of $257,586 at midyear. It is recommended that unreserved fund balances be used to fund this net amount. Attachment 5 provides revenue and expenditure detail for all funds. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Approve a net increase of estimated revenues totaling $2,697,983 for the General Fund and a net reduction of $(42,363,836) in revenues from other City Funds as outlined in Attachment No's.1 through 5 of this Report; approve a net increase in appropriations totaling $2,440,397 from the General Fund and a decrease in appropriations of $(45,124,786) in other City Funds, as outlined in Attachment No's.1 through 5 of this Report; and receive and file the Mid -Year Budget Report; or 2. Do not approve a net increase of estimated revenues totaling $2,697,983 for the General Fund and a net reduction of $(42,363,836) in revenues from other City Funds as outlined in Attachment No's.1 through 5 of this Report; approve a net increase in appropriations totaling $2,440,397 from the General Fund and a decrease in appropriations of $(45,124,786) in other City Funds, as outlined in Attachment No's.1 through 5 of this Report; and receive and file the Mid -Year Budget Report; or 3. Provide staff with alternative direction. Respectfully submitted, John M. Falconer, Finance Director 0171 Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Mid -year Budget Review Worksheet 2. Mid -year Budget Review General Fund Worksheet Detail 3. Revenue Requests 4. Appropriation Requests 5. Revenues/Expenditures Detail for all Funds 0175 City of La Quints Mid -Year Review Budget Worksheet FY 2010/2011 Appropriations i Summary by Fund: Existing items New items Total General Fund $ 2,440,397 $ 2,440,397 Library 3,348 3,348 SLESF(COPS) 90 90 AB 939 60,000 60,000 Prop 1B 1,670 1,670 SCAQMD 3,924 3,924 Capital projects (45,285,818) (45,285.818) Equipment replacement 42,000 42,000 Park replacement 50,000 50,000 Totals $ 42,684,389 $ - $ 42,684,389 Summary by Department: (1) Revenue (2) Expenditures (3) Transfers (4) Reimbursements (2)+(3)+(4)'(5) Total Expenditures (1 PHS) Net General Government $ (66,976) $ (280,920) $ (280,920) $ 213,944 City Clerk $ (40,643) (40,643) 40,643 Community Services (3,000) 3,348 (3,348) - (3,000) Finance 4,700 - 4,700 Building & Safety - - Police 4,014 4,014 Fire 2,761,960 (228,040) 21990,000 2,761,960 - Planning - Public works 2,715 138000 138,000 - 2,715 Total - General Fund $ 2,697,983 $ 408,255 $ 2,990,000 $ 141,346 $ 2,440,397 $ 257,586 Other (1) Revenue (2) Expenditures (1)-(2)=(3) Net Library Operations $ 3,348 $ 3,348 $ - Gas Tax (5,700) - (5,700) COPS Grant - 90 90 - AB 939 (900) 60,000 (60,900) Quimby 30,600 - 30,600 Prop 1B 1,670 1,670 - Infrastructure 1,350 - 1,350 South Coast Air Quality 4,024 3,924 100 Transportation DIF (86,900) - (86,900) Civic Center DIF 2,990,000 2.990,000 Community Center DIF (1,600) (1,600) Street Facility DIF (5,000) - (5,000) Fire Facility DIF (9,000) (9,000) Art in Public Places 2,600 2,600 Capital Improvement Project (45,285,818) (45,285,818) - Information Technology (1,500) - (1,500) Park Equipment (800) 50,000 (50,800) SilverRock Reserve (300) - (300) E ui ment Re lacement 42,000 42,000 Total - Other Funds $ 42,363,836 $ 45,124,786 $ 2,760,950 Total 1 $ 39,665,853 $ 42,684,389 $ 3,018, 336 0176 m I a M%ll III/ILIY I L m a&$g•�� $�2 �'9�'g�n�Ti $^ ngmf �.vni 'm �m�c�iJ �iou{��$nw n- $ o��000 � fQ�$ ppiyn� IIJJ p� V�m$m F W O .� U p O o O O o 0 0 o O o 0 0 0 0 0 o O o 0 o O o O o 0 o O o 0 0 o O O o O o o O o 0 o O o 0 0 0 0 p � W > W Q 0 '� ' i ud1 3 Fz M$ loft 8 6 E n O K nm 3r25$o5� 382525 3 n_O�m�ffi n _25$000i5g$ o 2W y �i6 i5252525� a'^--(�i5 d&7i, mom Rj m�lOnl 0 y m p O , Nm�n! 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HQ U LL F U . r U u F LL LL ?m OC2 N �N Y N LLKZ =~��'Z 1_iiNzCKrf�K� �Kt'Nz ��NN OY 3g ��99 ��99 W 1q� ZWI-a 00g JW6 63 W699,g� Jd O U 011i t0H RMHMZP H9 Gz T�F aaF woau� z&H MEW M m 0z O 1 Jn O |§ |§ §| 01sl a OooC9 z M C C N N w Z rn am N O N O M Wm c a' W aa 0 w 0 0 0 0 6 ci W m U Z W SoBom c0000w h C,aow Wa, m000y�yi �f V �.- z f, (V �w a 00000 Wf OOON FW eD OON� n o N O C N C N < N h m � V w N NGON�I> ca m r iR O W lz �t D arc o oygg ZQZz f x6 W N W o QN W w W a W W 0 LLK U UU aaO HE CwFgwww ZO WWWOZ z NUaa--N aW F>OOOOZ as mmzzzz g owmSmm9 O G O C 0 C Tw�t4#Q" COUNCIL/RDA MEETING DATE: February 15, 2011 ITEM TITLE: Consideration of a Resolution Adopting the City of La Quinta Fiscally Responsible Reduction Plan for Eligible Employees RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: J CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt Resolution 2011-_ adopting the City of La Quinta Fiscally Responsible Reduction Plan ("FRRP") for eligible City of La Quinta staff under the condition that the plan meets the fiscal, managerial, and operational goals of the City, authorize the City Manager to execute the PARS Administrative Services Agreement (Attachment 1) pending review and approval by the City Manager and City Attorney, and return on April 19, 2010 for the consideration of approving Plan Documents. FISCAL IMPLICATIONS: The fiscal impacts of this program will not be fully known until the number of employees accepting the FRRP is determined, which will be known by April 8, 2010. Staff has estimated that up to 14 General Employees and 3 Directors may meet the criteria set forth in the proposed FRRP, contingent upon the alternative selected by Council. A sample of what the potential costs and future savings of the program could be is included in the La Quinta City Summary Report provided by PARS (Attachment 2). CHARTER CITY IMPLICATIONS: ►=6 0 113 3 BACKGROUND AND OVERVIEW: For the last two and a half years, the City has experienced declining revenues due to the economic downturn. Revenues that have declined during this period include sales taxes, property taxes, transient occupancy taxes, fees and permits, and interest income. To deal with this revenue downturn, the City has cut its costs wherever possible with the intent of lessening any direct impact of services to our residents' and visitors' perception of La Quinta as the "Gem of the Desert." Some of the cost savings undertaken to date include: (1) lowering the amount of funds allocated to maintain our pavement management program, (2) lowering, or in some cases eliminating, funding for future equipment replacement, information technology improvements, and park equipment improvements, (3) reducing staff travel and training, (4) lowering or reducing outside contract inspection for building and safety and public works services, (5) shifting or increasing activities previously funded by the General Fund to other funds, and (6) paying cash whenever possible for items previously financed due to low interest rates on investments. It is important to note that during this slow down, the City has not closed facilities, reduced hours of operations, implemented furloughs, reduced staffing levels (other than employee -initiated reductions, e.g. retirement), limited or reduced standby and call out pay, or proposed a staff reduction plan. While staff continues to look for ways to decrease costs, the economic downturn that has impacted the City continues into the current Fiscal Year 2010-201 1 and the State of California Governor's proposed budget actions may have further impacts. With the preparation of the Fiscal Year 201 1-2012 budget set to begin shortly, staff would like to offer to the City Council, for their consideration, the City of La Quinta Fiscally Responsible Reduction Plan (FRRP) (Attachment 3). Since labor and related fringe benefits costs comprise one of the two largest segments of General Fund budgeted expenditures (the other being the Police Services contract), staff believes that this option will help address projected budget deficits in the coming fiscal years. While other cost cutting measures mentioned earlier could be considered at this time or may more than likely have to be considered in the future if the economy does not improve, staff believes that this is the next step in our efforts to maintain our fiscal resources. 0194 Proposed Fiscally Responsible Reduction Plan Options The two most commonly used vehicles for accomplishing these goals are offered through (1) California Public Employees Retirement System ("CaIPERS") and (2) the Public Agency Retirement System ("PARS"). Staff has reviewed both programs and is recommending the PARS FRRP because of its flexibility: • The PARS program allows for a targeted number of participants. • The PARS Program accomplishes restructuring goals by allowing the City Manager and department heads the ability to re -think and change programs and services (and the staffing therein). • The PARS plan accomplishes short- and long-term financial goals, in effect, saving money from year one. This is done by not filling, or filling in a different manner, the positions vacated by the retiring employees. • The PARS plan gives separating retirees the opportunity to elect plan benefit options that are uniquely tailored to their personal financial goals, rather than providing a single "2 years of service credit" benefit allowed by CaIPERS. Specific Proposals for City of La Quinta Including Eligible Employees & Their Benefits Working with PARS, staff is proposing a FRRP with two categories — General Employees and Directors. Within the General Employees category, staff is proposing three (3) different eligibility scenarios (10, 15 or 20 years of public agency service), as outlined below. These options are being presented in an effort to address the impacts of the potential Redevelopment Agency takeaway by the State, as well as the City's need to right -size its work force to better fit the current demand. Scenario 1 would require ten (10) years of public agency service. This scenario would affect 14 General Employees and 3 Directors, for a total offering to 17 employees. Scenario 2 would require fifteen (15) years of public agency service. This scenario would affect 11 General Employees and 3 Directors, for a total offering to 14 employees. Scenario 3 would require twenty (20) years of public agency service. This scenario would affect 9 General Employees and 3 Directors, for a total offering to 12 employees. 0195 The difference in fiscal impact between Scenario 1 (10 years) and Scenario 3 (20 years) is approximately $550,000, based on the assumption that every single employee would elect to participate in the plan, which staff does not anticipate. General Employees Eligibility: To be eligible, a General Employee must: • Be employed by the City as of February 15, 2011 • Be 60 years of age by December 31, 2011 • Be eligible to retire from CalPERS with at least 5 years of service • Have at least 5 years of City service as of June 30, 2011 • Have [101 [151 [201 years of "public agency service"* as of June 30, 2011 (if over age 65, employee receives additional % year of service credit for purposes of Eligibility) • Resign from City employment effective no later than June 30, 2011 • Actually retire from the CalPERS system no later than July 1, 2011 *Public Agency Service, for purposes of determining eligibility in the Fiscally Responsible Reduction Plan, is defined as service with any district, public authority, public corporation, department or any political subdivision of any of the United States or the federal government, including, but not limited to, states themselves, public school districts, public institutions of higher learning, cities and counties. Director Eligibility: To be eligible, a Director must: • Be employed by the City as of February 15, 2011 • Be 55 years of age by December 31, 2011 • Be eligible to retire from CalPERS with at least 5 years of service • Have at least 5 years of City service as of June 30, 2011 Have 20 years of "public agency service"* as of June 30, 2011 • Resign from City employment effective no later than June 30, 2011 • Actually retire from the CalPERS system no later than July 1, 2011 *Public Agency Service, for purposes of determining eligibility in the Fiscally Responsible Reduction Plan, is defined as service with any district, public authority, public corporation, department or any political subdivision of any of the United States or the federal government, including, but not limited to, states themselves, public school districts, public institutions of higher learning, cities and counties. General Employee Benefit: If a General Employee met the eligibility criteria, the General Employee's benefit would be as follows: • 6% of Final Pay provided via a Pacific Life15-year annuity. 0191 • The employee may take the benefit over a lifetime, via a Joint & Survivor plan over a lifetime, or over 5 to 15 years. Director Benefit: If a Director met the eligibility criteria, the Director's benefit would be as follows: • 6% of Final Pay provided via a Pacific Life15-year annuity. • The employee may take the benefit over a lifetime, via a Joint & Survivor plan over a lifetime, or over 5 to 15 years. Projected PARS Timeline: February 15 February 16 Week of March 28 April 1 April 8 April 19 April 20 April 20-June 30 By June 30 By July 1 July 10 August 1 FINDINGS AND ALTERNATIVES: Council Adoption of the FRRP and City Manager execution of the PARS Administrative Services Agreement Employee Orientation Meeting; Enrollment Packets Disbursed to Eligible Employees Employee Enrollment Workshop Enrollment Window Closes City receives post -analysis from PARS Council Adoption of FRRP Plan Documents Plan Administrator announces approval/rescission of Plan Ongoing Transition Planning Employees resign from City employment Employees retire under PERS/PARS City funds FRRP PARS benefits commence (retroactive to July 1) The alternatives available to the City Council include: 1. Adopt a Resolution adopting the City of La Quinta Fiscally Responsible Reduction Plan, choose ten (10) years of public agency service as the eligibility criteria for General Employees participating in the plan and return on the April 19 City Council Meeting for consideration of Plan documents; or 2. Adopt a Resolution adopting the City of La Quinta Fiscally Responsible Reduction Plan, choose fifteen (15) years of public agency service as the eligibility criteria for General Employees participating in the plan and return on the April 19 City Council Meeting for consideration of Plan documents; or 3. Adopt a Resolution adopting the City of La Quinta Fiscally Responsible Reduction Plan, choose twenty (20) years of public agency service as the eligibility criteria for General Employees participating in the plan and return on 0197 the April 19 City Council Meeting for consideration of Plan documents; or 4. Do not adopt a resolution adopting the City of La Quinta Fiscally Responsible Reduction Plan; or 5. Provide staff with alternative direction. Respectfully submitted, Thomas P. Genovese, City Manager Attachments: 1. PARS Administrative Services Agreement 2. La Quinta City Summary Report provided by PARS 3. City of La Quinta Fiscally Responsible Reduction Plan 0198 RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADOPTING THE CITY OF LA QUINTA FISCALLY RESPONSIBLE REDUCTION PLAN (FRRP) WHEREAS, the City of La Quinta's multi -year Financial Plan currently identifies a structural budget deficit; and WHEREAS, the City Council finds it to be in the fiscal interest of the City of La Quinta (the "City") and its employees to consider the provision of a Fiscally Responsible Reduction Plan ("FRRP") to eligible employees who wish to voluntarily exercise their option to separate from City service; and WHEREAS, under the FRRP, eligible employees are offered participation in a supplementary retirement plan; and WHEREAS, the City of La Quinta is a member of the Public Agency Retirement System ("PARS") Trust for the purpose of providing tax qualified retirement benefits; and WHEREAS, the PARS Trust has made available a supplementary retirement plan (the "PARS Supplementary Retirement Plan"), supplementing CalPERS and qualifying under the relevant sections of the Internal Revenue Code and the California Government Code. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. The City Council does hereby adopt the FRRP, including the PARS Supplementary Retirement Plan, as described in Exhibit A to this Resolution, effective , 2011. 2. The FRRP must have sufficient plan participation to meet the City's fiscal, managerial and operational objectives. If the objectives are not reached, the City may withdraw the FRRP. If the City withdraws the FRRP as to some or all eligible employees, all resignations of employees from whom the offer was rescinded will be automatically revoked. If the City elects to go forward with the FRRP, the PARS Supplementary Retirement Plan shall be implemented, in which case such plan is intended to be a permanent as distinguished from a temporary program, but the City reserves, in its sole OM Resolution No. 2011- Adoption of the City of La Quinta Fiscally Responsible Reduction Plan Adopted: February 15, 2011 Page 2 and absolute discretion, the right to determine which, if any, employees shall be eligible to participate in the Plan, and the date or dates of their eligibility. 3. The City Council hereby appoints the City Manager or his designee as the City's Plan Administrator for the FRRP and the PARS Supplementary Retirement Plan, and the individual authorized to determine when and under what parameters the FRRP may be offered in the future, subject to City Council approval. 4. The City's Plan Administrator is hereby authorized to execute the PARS legal and administrative documents on behalf of the City to implement the PARS Supplementary Retirement Plan and to take whatever additional actions are necessary to maintain the City's participation in PARS. The Plan Administrator is further authorized to take whatever additional actions are required to administer the PARS Supplementary Retirement Plan. In addition, if the City's Plan Administrator finds that the FRRP benefit must be limited under Section 415 of the Internal Revenue Code, then the Plan Administrator will implement replacement benefit programs at no additional cost to the City. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this day of 2011, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California 02t:0 Resolution No. 2011- Adoption of the City of La Quints Fiscally Responsible Reduction Plan Adopted: February 15, 2011 Page 3 (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 2011 PARS Fiscally Responsible Reduction Plan DRAFT A City of La Quinta General Employees & Directors Revised February 10, 2011_ver 7 With regard to the PARS Fiscally Responsible Reduction Plan for 2011, the City proposes the following: 1.0 Eligibility 1.1 Those Full-time General Employees who: a) are employed by the City as of February 15, 2011; b) are sixty (60) years of age as of December 31, 2011; c) have at least [ten (10) years] [fifteen (15) years] [twenty (20) years] of public service as of June 30, 2011; if over 65, employee receives an additional'/2 year of service credit for purposes of eligibility; [The years of public service requirement for purposes of this Section 1.1(c) to be determined and approved by City Council on 2/15/2011.] d) have at least five (5) years of City service as of June 30, 2011; e) Resign from City employment effective no later than June 30, 2011; and f) Retire under PERS effective no later than July 1, 2011. 1.2 Those Full-time Directors (excluding the City Manager) who: g) are employed by the City as of February 15, 2011; h) are fifty-five (55) years of age as of December 31, 2011; i) have at least twenty (20) years of public service as of June 30, 2011; j) have at least five (5) years of City service as of June 30, 2011; k) Resign from City employment effective no later than June 30, 2011; and 1) Retire under PERS effective no later than July 1, 2011. 2.0 Participation Requirements 2.1 Participating employees shall submit all required PARS enrollment materials and City Letter of Resignation to PARS on or before the deadline date of April 1, 2011. Resignations of participants are irrevocable as of the enrollment deadline and may not be rescinded unless the City withdraws the incentive pursuant to Paragraph 2.2 below. Prepared by PARS (Public Agency Retirement Services) Page 1 0'J2 2011 PARS Fiscally Responsible Reduction Plan DRAFT City of La Quinta General Employees & Directors Revised February 10, 2011_ver 7 2.2 If after the close of the enrollment window the City determines that the plan does not meet the City's fiscal and operational objectives, the City may withdraw the incentive, provided it notifies the employees of the withdrawal of the incentive on or before April 20, 2011. If the City withdraws the incentive for employees, Letters of Resignation will be automatically rescinded. 2.3 Participation in the retirement incentive requires: a. Submission of required PARS enrollment materials and City Letter of Resignation to PARS by April 1, 2011; b. Resignation from City employment effective no later than June 30, 2011; and c. Retirement from PERS on or before July 1, 2011. 3.0 Incentive Payments 3.1 Regarding the basic incentive under this plan: a) The basic, unmodified benefit shall be a monthly cash payment for the lifetime of the participant. b) The monthly cash payment amount shall equal one -twelfth of six percent (6.00%) of Final Pay. c) For purposes of this plan, Final Pay shall be defined as the employee's current base annual salary as of June 30, 2011 exclusive of any additional pays (i.e. longevity pay, differential pay, special duty pay, special assignment pay, educational incentive pay and CaIPERS EPMC Contributions, if applicable). 3.2 Alternative monthly forms of payment of equivalent present value to the basic benefit shall be offered. They shall include: a) Joint -and -survivor payments; b) Payments made for the life of the participant, subject to a ten year minimum; and c) Fixed term payments of from five (5) to fifteen (15) years. These payments are guaranteed to the participant for the full term selected. 3.3 The amount of monthly payment shall be fixed as of April 1, 2011 and shall not be subject to increase thereafter. Prepared by PARS (Public Agency Retirement Services) Page 2 0 , ., 2011 PARS Fiscally Responsible Reduction Plan City of La Quinta General Employees & Directors Revised February 10, 2011_ver 7 DRAFT 3.4 The choice of form of payment (and the choice of payment beneficiary if choosing a joint and survivor form of payment) shall become final as of April 1, 2011 and shall not be subject to change thereafter. 3.5 PARS benefits are to commence August 1, 2011 (retroactive to July 1, 2011). 4.0 Contract Administrator 4.1 The Contract Administrator for the FRRP shall be PARS. 4.2 In the event the plan is cancelled due to insufficient participation, the Employer shall pay PARS a one-time fee of $5,000. 4.3 The fee for PARS shall be 5.5% of plan contributions to the PARS Trust for services related to the FRRP. Prepared by PARS (Public Agency Retirement Services) Page 3 0:_04 2011 PARS Fiscally Responsible Reduction Plan City of La Quinta General Employees & Directors Revised February 10, 2011_ver 7 Projected Timeline: 1. City Council approval of PARS FRRP 2. Enrollment Packets Distributed at Orientation 3. Employee Orientation Meeting 4. Employee Enrollment Workshop 5. Enrollment Window Closes/City receives list 6. City provides any replacement/reclassification info 7. City receives Post -Analysis from PARS 8. Plan Administrator announces approval/rescission 9. City funds FRRP 10. Employees Resign from City employment 11. Employee Retire under PERS 12. PARS Benefits Commence Prepared by PARS (Public Agency Retirement Services) DRAFT February 15, 2011 February 16, 2011 February 16, 2011 week of March 28, 2011 April 1, 2011 no later than April 5, 2011 no later than April 8, 2011 no later than April 20, 2011 on or before July 10, 2011 on or before June 30, 2011 no later than July 1, 2011 August 1, 2011 (retro to July 1) Page 4 0205 ATTACHMENT 1 DRAFT AGREEMENT FOR ADMINISTRATIVE SERVICES This Agreement for Administrative Services ("Agreement") is made this day of 2011, between Phase II Systems, a corporation organized and existing under the laws of the State of California, doing business as Public Agency Retirement Services (hereinafter "PARS") and the City of La Quinta ("Agency"). WHEREAS, Agency is desirous of retaining PARS, as Trust Administrator to the PARS Trust, to provide administrative and consulting services with respect to the qualified and non -qualified City of La Quinta PARS Supplementary Retirement Plan (the "Plan"). NOW THEREFORE, the parties agree: 1. Services. PARS will provide the services pertaining to the Plan as described in the exhibit attached hereto as "Exhibit IA" ("Services") in a timely manner, subject to the further provisions of this Agreement. 2. Fees for Services. PARS will be compensated for performance of the Services as described in the exhibit attached hereto as "Exhibit 113". 3. Payment Terms. Payment for the Services will be remitted directly from Plan assets unless otherwise stated in Exhibit 113. In the event that the Agency chooses to make payment directly to PARS, it shall be the responsibility of the Agency to remit payment directly to PARS based upon an invoice prepared by PARS and delivered to the Agency. If payment is not received by PARS within thirty (30) days of the invoice delivery date, the balance due shall bear interest at the rate of 1.5% per month. If payment is not received from the Agency within sixty (60) days of the invoice delivery date, payment plus accrued interest will be remitted directly from Plan assets, unless PARS has previously received written communication disputing the subject invoice that is signed by a duly authorized representative of the Agency. 4. Fees for Services Beyond Scope. Fees for services beyond those specified in this Agreement will be billed to the Agency at the rates indicated in the PARS standard fee schedule in effect at the time the services are provided and shall be payable as described in Section 3 of this Agreement. Before any such services are performed, PARS will provide the Agency with written notice of the subject services, terms, and an estimate of the fees therefore. 5. Information Furnished to PARS. PARS will provide the Services contingent upon the Agency's providing PARS the information specified in the exhibit attached hereto as "Exhibit 1C"("Data"). It shall be the responsibility of the Agency to certify the accuracy, content and completeness of the Data so that PARS may rely on such information without further audit. It shall further be the responsibility of the Agency to deliver the Data to PARS in such a manner that allows for a reasonable amount of time for the Services to be performed. Except as specified in Exhibit IA, PARS shall be under no additional duty to question Data received from the Agency, to compute contributions made to the Plan, to determine or inquire whether contributions are adequate to meet and discharge liabilities under the Plan, or to determine or inquire whether contributions made to the Plan are in compliance with the Plan or applicable law. In addition, PARS shall not be liable for nonperformance of Services if such non-performance is caused by or results from erroneous and/or late delivery of Data from the Agency. In the event that the Agency fails to provide Data in a complete, accurate and timely manner and pursuant to the 02-6 DRAFT specifications in Exhibit IC, PARS reserves the right, notwithstanding the further provisions of this Agreement, to terminate this Agreement upon no less than ninety (90) days written notice to the Agency. 6. Suspension of Contributions. In the event contributions are suspended, either temporarily or permanently, prior to the complete discharge of PARS' obligations under this Agreement, PARS reserves the right to bill the Agency for Services under this Agreement actually completed and accepted by Agency at the rates indicated in PARS' standard fee schedule in effect at the time the services are provided, subject to the terms established in Section 3 of this Agreement. Before any such services are performed, PARS will provide the Agency with written notice of the subject services, terms, and an estimate of the fees therefore. 7. Records. During the term of this Agreement, and for a period of five (5) years after termination of this Agreement, PARS shall provide duly authorized representatives of the Agency access to all records and material relating to calculation of PARS' fees under this Agreement. Such access shall include the right to inspect, audit and reproduce such records and material and to verify reports furnished in compliance with the provisions of this Agreement. All information so obtained shall be accorded confidential treatment as provided under applicable law. 8. Confidentiality. Without the Agency's consent, PARS shall not disclose any information relating to the Plan except to duly authorized officials of the Agency and to parties retained by PARS to perform specific services within this Agreement. The Agency shall not disclose any information relating to the Plan to individuals not employed by the Agency without the prior written consent of PARS, except where such disclosures may be required by applicable law. 9. Independent Contractor. PARS is, and at all times hereunder shall be, an independent contractor. As such, neither the Agency nor any of its officers, employees or agents shall have the power to control the conduct of PARS, its officers, employees or agents, except as specifically set forth and provided for herein. PARS shall pay all wages, salaries and other amounts due its employees in connection with this Agreement and shall be responsible for all reports and obligations respecting them, such as social security, income tax withholding, unemployment compensation, workers' compensation and similar matters. 10. Professional Liability Insurance. During the term of this agreement, PARS will maintain at coverage levels appropriate for this Plan, professional liability insurance covering the services to be provided under this Agreement. 11. Indemnification. PARS and Agency hereby indemnify each other and hold the other harmless, including their respective officers, directors, employees, agents and attorneys, from any claim, loss, demand, liability, or expense, including reasonable attorneys' fees and costs, incurred by the other as a consequence of PARS' or Agency's, as the case may be, acts, errors, or omissions with respect to the performance of their respective duties hereunder. 12. Compliance with Applicable Law. The Agency shall observe and comply with federal, state and local laws in effect when this Agreement is executed, or which may come into effect during the term of this Agreement, regarding the administration of the Plan. PARS shall observe and comply with federal, state and local laws in effect when this Agreement is executed, or which may come into effect during the term of this Agreement, regarding Plan administrative services provided under this Agreement. 7n DRAFT 13. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. In the event any party institutes legal proceedings to enforce or interpret this Agreement, venue and jurisdiction shall be in any state court of competent jurisdiction. 14. Force Majeure. When satisfactory evidence of a cause beyond a party's control is presented to the other party, and nonperformance was unforeseeable, beyond the control and not due to the fault of the party not performing, a party shall be excused from performing its obligations under this Agreement during the time and to the extent that it is prevented from performing by such cause, including but not limited to: any incidence of fire, flood, acts of God, acts of terrorism or war, commandeering of material, products, plants or facilities by the federal, state or local government, or a material act or omission by the other party. 15. Ownership of Reports and Documents. The originals of all letters, documents, reports, and data produced for the purposes of this Agreement shall be delivered to, and become the property of the Agency. Copies may be made for PARS but shall not be furnished to others without written authorization from Agency. 16. Records Retention. After the termination of this Agreement, PARS will retain all books, records, ledgers, journals, correspondence and documents in its possession, whether in hard copy or in an electronic format, relating to the Plan for such periods as the Agency and/or the Plan is required to retain such records by applicable law, but at least for a period that is six (6) years after all benefits under the Plan have been transferred or distributed. PARS will cooperate in providing to the Agency such information relating to the Plan or copies of materials in its possession as requested by the Agency. 17. Designees. The Plan Administrator of the Agency, or his/her designee, shall have the authority to act for and exercise any of the rights of the Agency as set forth in this Agreement, subsequent to and in accordance with the written authority granted by the Governing Body of the Agency, a copy of which writing shall be delivered to PARS. Any officer of PARS, or his or her designees, shall have the authority to act for and exercise any of the rights of PARS as set forth in this Agreement. 18. Cooperation with Successor. PARS shall cooperate in good faith with the Agency and any successor Trust Administrator in the conversion of the Plan to a new Trust Administrator. PARS will use reasonable efforts to transfer all relevant information concerning the Plan to the Agency or to a successor Trust Administrator. Should the termination of services be concurrent with a termination of the Plan, PARS will use reasonable efforts to dispose of participant's benefits per the Agency's and, as appropriate, the participants' instructions. PARS shall be paid a termination fee based on the current schedule of termination fees in place at the time of termination of service, if any. If the Plan is funded by a lump sum payment, PARS will not be entitled to a termination fee. 19. Notices. All notices hereunder and communications regarding the interpretation of the terms of this Agreement, or changes thereto, shall be effected by delivery of the notices in person or by depositing the notices in the U.S. mail, registered or certified mail, return receipt requested, postage prepaid and addressed as follows: 0208 DRAFT (A) To PARS: PARS 4350 Von Karman Avenue, Suite 100 Newport Beach, CA 92660 Attention: President (B) To Agency: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Attention: [Plan Administrator] Notices shall be deemed given on the date received by the addressee. 20. Term of Agreement. This Agreement shall remain in effect for the period beginning 2011 and ending 2015 ("Term"). This Agreement will continue unchanged for successive twelve-month periods following the Term unless either party gives written notice to the other party of the intent to terminate prior to ninety (90) days before the end of the Term. 21. Amendment. This Agreement may not be amended orally, but only by a written instrument executed by the parties hereto. 22. Entire Agreement. This Agreement, including exhibits, contains the entire understanding of the parties with respect to the subject matter set forth in this Agreement. In the event a conflict arises between the parties with respect to any term, condition or provision of this Agreement, the remaining terms, conditions and provisions shall remain in full force and legal effect. No waiver of any term or condition of this Agreement by any party shall be construed by the other as a continuing waiver of such term or condition. 23. Provisions That Survive Termination. The following provisions of this Agreement will survive the termination of this Agreement: (A) The indemnification provisions for both the Agency and PARS; (B) PARS' obligation to cooperate in good faith with the Agency and/or successor Traust Administrator; and (C) PARS' obligation to retain and provide documents. 24. Attorney's Fees. In the event any action is taken by a party hereto to enforce the terms of this Agreement, the prevailing party therein shall be entitled to receive its reasonable attomey's fees. 25. Counterparts. This Agreement may be executed in any number of counterparts, and in that event, each counterpart shall be deemed a complete original and be enforceable without reference to any other counterpart. 26. Headings. Headings in this Agreement are for convenience only and shall not be used to interpret or construe its provisions. 0 9 DRAFT 27. Effective Date. This Agreement shall be effective on the date first above written, and also shall be the date the Agreement is executed. AGENCY: BY: TITLE: DATE: PARS: BY: TITLE: DATE: [Plan Administrator] 0"10 EXHIBIT I SERVICES PARS will provide the following services for the City of La Quinta: I. Plan Consultation Services: (A) Meeting with Agency personnel to discuss the impact to the Agency of implementing a Plan; (B) If appropriate, completing a fiscal analysis, based on data and assumptions provided by Agency, to determine the fiscal feasibility of a Plan; (C) Meeting with Agency personnel to discuss the fiscal analysis and receive feedback on the analysis, data, and assumptions made; (D) Making appropriate revisions to the fiscal analysis as directed by Agency. 2. Plan Installation Services: (A) Meeting with appropriate Agency personnel to discuss plan provisions, implementation timelines, benefit communication strategies, data reporting and contribution submission requirements; (B) Providing the necessary analysis and advisory services to finalize these elements of the Plan; (C) Providing the documentation needed to establish the Plan for review by Agency legal counsel. 3. Plan Administration Services: (A) Monitoring the receipt of Plan contributions made by the Agency to the trustee of the PARS Trust Program ("Trustee"), based upon information received from the Agency and the Trustee; (B) Performing periodic accounting of Plan assets, including the allocation of employer contributions, distributions, investment activity and expenses (if applicable), based upon information received from the Agency and/or Trustee; (C) Acting as ongoing liaison between the Participant and the Agency in regard to distribution payments, which shall include use by the Participants of toll -free telephone communication to PARS; (D) Producing benefit illustrations and processing enrollments; ORAF7 (E) Coordinating the processing written Agency certificatio n (F) Directing Trustee to liquidate Plan assets (if necessary) and make Participant distribution payments, and producing required tax filings regarding said distribution payments; (G) Notifying the Trustee of the amount of Plan assets available for further investment and management, or, the amount of Plan assets necessary to be liquidated in order to fund Participant distribution payments; (H) Coordinating actions with the Trustee as directed by the Plan Administrator within the scope this Agreement; (I) Preparing and submitting a report of Plan activity to the Agency, unless directed by the Agency otherwise; (J) Coordinating and selecting of a licensed actuary to perform actuarial valuation, if required, on a periodic basis to comply with state and federal laws (the actuarial certification fee for which shall be paid by the Agency); ',[t] ] (K) Preparing and submitting the Annual Report of Financial Transactions to the California State Controller, as required by law, for the PARS Trust Program, including the required certified audit of the PARS Trust. 4. Plan Compliance Services: Coordinating and preparing changes to the Trust, Plan and other associated legal documents required by federal and state agencies to maintain the Plan in compliance. 5. PARS is not licensed to provide and does not offer tax, accounting, legal, investment or actuarial advice. In providing the services specified above, PARS will retain qualified professional service providers at its cost as it deems necessary if the service lies outside its area of expertise. 6. Any analysis provided by PARS is subject to the receipt of accurate information and assumptions as may be provided by Agency. The Agency is responsible for integrating the PARS analysis into any Agency budgetary analysis or decision -making processes. The fiscal projections in the PARS analysis are dependent upon future experience conforming to the assumptions used and the results will be altered to the extent that future experience deviates from these assumptions. It is certain that actual experience will not conform exactly to the assumptions used in the analysis. 0212 DRAFT EXHIBIT 113 FEES FOR SERVICES PARS will be compensated for performance of Services, as described in Exhibit IA based upon the following schedule: 1. Upon implementation of the Plan associated with this Agreement, the Agency agrees to pay: (A) An ongoing administration fee equal to five and one-half percent (5.50%) of all contributions made by the Agency on behalf of participants in the subject Plan, subject to a $5,000.00 minimum per year for five years. Fees will be billed to the Trustee as contributions are made by the Agency, and it will be the responsibility of the Trustee to pay those fees from the assets of the Plan. These fees are exclusive of Trustee and investment management fees, which are based on the standard fees charged by the Trustee. Trust Administrator must obtain the Agency's Plan Administrator approval before directing Trustee to pay such fees. (B) A fee equal to actuarial expenses, if any, charged to PARS by an outside contractor for an actuarial valuation of the Agency's Plan ("Actuarial Valuation Fee"). (C) A fee equal to the stated IRS application fees and legal fees related to any ongoing federal and/or state required Plan compliance changes. Such fees will not be charged to the Agency without prior authorization by the Plan Administrator. 2. In the event that the Plan associated with this Agreement is not implemented, the Agency agrees to pay a one-time fee equal to $5,000.00. The fee will be billed to the Agency upon notice of cancellation of the Plan and it will be the responsibility of the Agency to pay this fee. © 13 DRAFT EXHIBIT IC DATA REQUIREMENTS PARS will provide the Services under this Agreement contingent upon receiving the following information: 1. Participant Data (provided by Agency): (A)Participant's Legal Name (B) Participant's Position (C) Participant's Address (D)Participant's Birth Date (E) Participant's Hire Date (F) Participant's Contract Salary (G)Years of Agency Service (H)Retirement Date 2. Executed Legal Documents (provided by Agency) (A) Certified Resolution (B) Adoption Agreement (C) Plan Document (D) Trustee Investment Forms 3. Completed Funding Documents (provided by Agency) (A) Authorization to Pay Benefits Form (B) Funding of PARS Supplementary Retirement Plan Form 4. Completed Enrollment Forms (timely submitted by Participant): (A) Correction Form (B) Enrollment Form (C) Beneficiary Designation Form (D) Tax Withholding Request Form (E) Letter of Resignation 5. Other information pertinent to the Services as reasonably requested by PARS. 02 14 ATTACHMENT 2 City of La Quinta Revised Analysis Report: February 2, 2011 PARS SUPPLEMENTARY RETIREMENT PLAN The primary objective of a retirement incentive is to increase and accelerate the retirement rate over and above natural attrition in order to facilitate specific Agency objectives such as personnel restructuring, fiscal savings, etc. Fiscal savings are achieved by replacing the retiring employee, who is typically at the top of the salary schedule, with a replacement employee at the bottom of the salary schedule. If the salary schedule provides a large enough spread from entry employees to top step employees, the resulting salary differential is sufficient to pay for the costs of the plan and generate additional savings over and above natural attrition. If the differential on the salary schedule is narrower, then savings can be generated by non -replacement of retiring employees. ANALYSIS METHOD OF CALCULATION The analysis compares the savings projected over a five-year period from offering the PARS Supplementary Retirement Plan (SRP) during the 2011 fiscal year to the savings expected over the same period if natural attrition runs its normal course. The analysis examines current and future costs and compensation differentials, including projections of all compensation and benefit increases. This analysis has been used nationwide for well over one thousand plans, and is a well -accepted model of calculation. The basic model of calculation is as follows: Total Compensation Differential between Retiring Employee and Replacement Employee Retirement Health Care Cost Retirement Incentive Cost Current Natural Attrition Future Loss in Natural Attrition Savings due to Non -Replacements NET SAVINGS (COST) 0215 AI 1 Eligibility Requirements General Employees • Age 60 as of December 31, 2011 10 Years of Public Service as of June 30, 2011 (if over age 65, employee receives an additional %2 year of service credit for purpose of eligibility) • 5 Years of City Service as of June 30, 2011 Directors fex uding the City Manager) Age 55 as of December 31, 2011 20 years of Public Service as of June 30, 2011 • 5 yrs of City service as of June 30, 2011 Resignation from City employment effective no later than: June 30, 2011 Retirement under PERS effective no later than: July 1 2011 Benefit Level 6% Benefit Replacement Salaries General: 90.70010 (Step 3) Directors: 90.70010 (Step 3) Health Care Costs Active Employee: $16,944 Retired Employee Pre-65: $1,296 Retired Employee Post-65: $1,296 Benefit COLA: 5.00010 PERS Benefit Formula 2.5 @ 55 PARS Plan Funding Lump Sum and 5-Pay Retirement Projections General: 12 of 14* Directors: 2 of 3* *As provided by City Replacement of Positions 100% and 0% replacement of positions in 25% increments. o'-16 The fiscal projections illustrated in the analysis are based on the averages of the retirement age employees. Since the actual participants will be unknown until the close of the enrollment window, this analysis represents an estimate of the potential savings from the plan. After the close of the enrollment window, PARS performs a complete post - analysis utilizing the actual data from the enrolled participants to determine the fiscal impact of the plan. PARS has also provided non -replacement figures in this proposal with the Agency's understanding that these non -replacement numbers represent position cuts obtained through the offering of a retirement incentive plan. The Agency should be sure not to budget a similar number of position cuts, thereby double counting savings within this retirement incentive analysis and the budget. The following summarizes the results of the analysis: 2011 Retirement Projections 0?17 tcenari xi L r ni�§6-rnv Mon -Replacement Scenarios General p P 100% Replacement 12.00 ($675,874) ($672,660) ($716,951) 75% Replacement 9.00 ($404,481) $190,279 $790,335 50% Replacement 6.00 ($133,087) $1,053,218 $2,297,620 25% Replacement 3.00 $138,307 $1,916,157 $3,804,905 0% Replacement 0.00 $409,700 $2,779,095 $5,312,191 Directors • y ' �i i��°`ti. ',� 9f 2 • �1 y4YaF�� r r k1,µ.. �e x ��"�.'e Y''" 100% Replacement 2.00 ($279,608) ($271,204) ($284,063) 75% Replacement 1.50 ($176,136) $58,124 $290,942 50% Replacement 1.00 ($72,665) $387,452 $865,947 25% Replacement 0.50 $30,807 $716,780 $1,440,951 0% Replacement 0.00 $134,279 $1,046,108 $2,015,956 V18 The PARS approach to the analysis is conservative in its nature. Since the analyses utilize averages for the entire group of eligible employees, the actual outcome will typically exceed the initial projections. The primary reason for the increase in savings is due to the fact that the average age of the enrolled group tends to be higher than the average age for the entire group. To provide the Agency with a measure of financial safety, a minimum participation level or fiscal objective can be set for the plan to go into effect. This allows the Agency to withdraw the incentive if the actual participation level is lower than expected or does not result in a financially acceptable outcome. In instances where the minimum participation level is not reached, the post -analysis can provide the Agency with a valuable tool in evaluating the feasibility of the plan. If the minimum participation level is not reached but the incentive attracts a sufficient number of participants to make the plan economically feasible, the Agency retains the option of allowing the incentive to go forward. Notice This analysis attempts to quantify in economic terms, not budgetary terms, the fiscal impact of a retirement incentive program at the Agency. This analysis is entirely driven by the assumptions set forth by the Agency. If the assumptions are changed or modified by the Agency the results shall vary from what is set forth in this analysis. The accuracy of any results and/or analysis will depend entirely upon the accuracy of the information provided and the assumptions used. The information, data and assumptions used in this analysis have been provided to Public Agency Retirement Services (PARS) by the Agency. It shall be the responsibility of the Agency to certify the accuracy, content and completeness of the information, data and assumptions so that PARS may rely on such information without further audit. PARS shall be under no duty to question the information, data and assumptions received from the Agency including, but not limited to, inquiries about how the analysis, information, data and assumptions work in conjunction with the Agency's budget. PARS shall not be liable for non-performance of Services if such non- performance is caused by or results from erroneous and/or late delivery of information, data and assumptions. 0219 PARS COST CALCULATIONS 6% of Final Pay Lump Sum Payment Lump Sum Pmt Amt (Pacific Life)' 20 years of public agency service Employee 1 $62,389.59 Employee 2 $74,980.70 Employee 3 $62,805.55 Employee 4 $89,928.36 Employee 5 $61,687.08 Employee 6 $47,435.74 Employee 7 $62,750.96 Employee 8 $73,194.99 Employee 9 $47,691.55 Employee 10 $165,529.54 Employee 11 $150,146.87 Employee 12 $138,230.21 SUBTOTAL $2,036,771.14 15 years of public agency service Employee 13 $59,434.22 Employee 14 $54,206.50 RUNNING SUBTOTAL $1,150,411.86 30 years of public agency service Employee 15 $60,218.13 Employee 16 $65,945.57 Employee 17 $50,366.92 TOTAL $1,326,942.48 ' Based on Sample Illustrative Rates as of January 3, 2011 02 2-0 ATTACHMENT 3 2011 PARS Fiscally Responsible Reduction Plan DRAFT City of La Quinta General Employees & Directors Revised February 10, 2011_ver 7 With regard to the PARS Fiscally Responsible Reduction Plan for 2011, the City proposes the following: 1.0 Eligibility 1.1 Those Full-time General Employees who: a) are employed by the City as of February 15, 2011; b) are sixty (60) years of age as of December 31, 2011; c) have at least [ten (10) years] [fifteen (15) years] [twenty (20) years] of public service as of June 30, 2011; if over 65, employee receives an additional '/z year of service credit for purposes of eligibility; [The years of public service requirement for purposes of this Section 1.1(c) to be determined and approved by City Council on 2/15/2011.] d) have at least five (5) years of City service as of June 30, 2011; e) Resign from City employment effective no later than June 30, 2011; and f) Retire under PERS effective no later than July 1, 2011. 1.2 Those Full-time Directors (excluding the City Manager) who: g) are employed by the City as of February 15, 2011; h) are fifty-five (55) years of age as of December 31, 2011; i) have at least twenty (20) years of public service as of June 30, 2011; j) have at least five (5) years of City service as of June 30, 2011; k) Resign from City employment effective no later than June 30, 2011; and 1) Retire under PERS effective no later than July 1, 2011. 2.0 Participation Requirements 2.1 Participating employees shall submit all required PARS enrollment materials and City Letter of Resignation to PARS on or before the deadline date of April 1, 2011. Resignations of participants are irrevocable as of the enrollment deadline and may not be rescinded unless the City withdraws the incentive pursuant to Paragraph 2.2 below. Prepared by PARS (Public Agency Retirement Services) Page.1 2011 PARS Fiscally Responsible Reduction Plan City of La Quinta General Employees & Directors Revised February 10, 2011_ver 7 2.2 If after the close of the enrollment window the City determines that the plan does not meet the City's fiscal and operational objectives, the City may withdraw the incentive, provided it notifies the employees of the withdrawal of the incentive on or before April 20, 2011. If the City withdraws the incentive for employees, Letters of Resignation will be automatically rescinded. 2.3 Participation in the retirement incentive requires: a. Submission of required PARS enrollment materials and City Letter of Resignation to PARS by April 1, 2011; b. Resignation from City employment effective no later than June 30, 2011; and c. Retirement from PERS on or before July 1, 2011. 3.0 Incentive Payments 3.1 Regarding the basic incentive under this plan: a) The basic, unmodified benefit shall be a monthly cash payment for the lifetime of the participant. b) The monthly cash payment amount shall equal one -twelfth of six percent (6.00%) of Final Pay. c) For purposes of this plan, Final Pay shall be defined as the employee's current base annual salary as of June 30, 2011 exclusive of any additional pays (i.e. longevity pay, differential pay, special duty pay, special assignment pay, educational incentive pay and CalPERS EPMC Contributions, if applicable). 3.2 Alternative monthly forms of payment of equivalent present value to the basic benefit shall be offered. They shall include: a) Joint -and -survivor payments; b) Payments made for the life of the participant, subject to a ten year minimum; and c) Fixed term payments of from five (5) to fifteen (15) years. These payments are guaranteed to the participant for the full term selected. 3.3 The amount of monthly payment shall be fixed as of April 1, 2011 and shall not be subject to increase thereafter. Prepared by PARS (Public Agency Retirement Services) Page 2 �_r2 2011 PARS Fiscally Responsible Reduction Plan City of La Quinta General Employees & Directors Revised February 10, 2011_ver 7 DRAFT 3.4 The choice of form of payment (and the choice of payment beneficiary if choosing a joint and survivor form of payment) shall become final as of April 1, 2011 and shall not be subject to change thereafter. 3.5 PARS benefits are to commence August 1, 2011 (retroactive to July 1, 2011). 4.0 Contract Administrator 4.1 The Contract Administrator for the FRRP shall be PARS. 4.2 In the event the plan is cancelled due to insufficient participation, the Employer shall pay PARS a one-time fee of $5,000. 4.3 The fee for PARS shall be 5.5% of plan contributions to the PARS Trust for services related to the FRRP. Prepared by PARS (Public Agency Retirement Services) rage s 02,2 3 2011 PARS Fiscally Responsible Reduction Plan City of La Quinta General Employees & Directors Revised February 10, 2011_ver 7 Projected Timeline: 1. City Council approval of PARS FRRP 2. Enrollment Packets Distributed at Orientation 3. Employee Orientation Meeting 4. Employee Enrollment Workshop 5. Enrollment Window Closes/City receives list 6. City provides any replacement/reclassification info 7. City receives Post -Analysis from PARS 8. Plan Administrator announces approval/rescission 9. City funds FRRP 10. Employees Resign from City employment 11. Employee Retire under PERS 12. PARS Benefits Commence r1liTNIII III February 15, 2011 February 16, 2011 February 16, 2011 week of March 28, 2011 April 1, 2011 no later than April 5, 2011 no later than April 8, 2011 no later than April 20, 2011 on or before July 10, 2011 on or before June 30, 2011 no later than July 1, 2011 August 1, 2011 (retro to July 1) Prepared by PARS (Public Agency Retirement Services) Page a 02) 2 4 Tit9p 4 rwR" COUNCIL/RDA MEETING DATE: February 15, 2011 ITEM TITLE: Discussion of City Council Goals and the Fiscal Year 2010-201 1 Annual Financial Management Review RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: J PUBLIC HEARING: Discuss City Council Goals and the Annual Financial Management Review for Fiscal Year 2010-201 1. FISCAL IMPLICATIONS: No direct fiscal implications will result from this action. Staff proposes to develop programs to implement selected goals and will identify cost projections as part of the economic development program, capital improvement program, and budget process. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Fiscal Year 2010-2011 Annual Financial Management Review is provided as Attachment 1 . This document is the first component of the strategic planning process and presents the financial achievements for the past fiscal year, five-year cash flow projections for operating and capital improvement funds, and financial management strategies and recommendations for the coming fiscal year. 0225 The purpose of this review is to develop annual goals and detailed strategies to meet the goals as outlined in this report, which use the strong financial foundation that has been developed by City Council and staff to maintain a balanced budget and healthy reserves; continue to keep the City in a sound financial position; and continue to provide the services the community has come to expect. If approved by the City Council, the goals developed by this first component in the Strategic Planning Process will be incorporated into the final budget document. While the Strategic Planning Process has been a key tool in the development and growth of the City of La Quinta over the past 15 years, staff is confident the process will continue to be beneficial during the current economic slowdown and state financial crisis to stabilize and allow the City to continue to maintain the levels of service residents and businesses have come to expect. Key Issues and Projects The following four bullet points are the key issues and projects staff will be considering in this year's Annual Financial Management Review. ➢ Meet community expectations with diminishing revenues ➢ Continue to maintain the existing infrastructure ➢ Maintain and improve upon City's market share of retail, tourism and service industries ➢ Facilitate education and technical information to support local businesses The additional components of the strategic planning process include the Economic Development Plan, the Capital Improvement Program, the Annual Budget and the Five - Year Resource Allocation Plan. An explanation of each of these documents is provided below. Economic Development Plan This plan outlines a vision and direction for the City's economic development activities. It presents the mission statement, implementation policies, projected resources, and business plan the City and the La Quinta Redevelopment Agency will follow to sustain a comprehensive economic development effort. It is goal -oriented in that the economic development efforts specified in the plan are key in generating the financial resources necessary to support both the Resource Allocation Plan and the Capital Improvement Plan. Discussion of this plan will take place during a Study Session on March 15, 2011. 0226 Capital Improvement Plan This plan is primarily a planning document that establishes five-year funding priorities for capital improvements. This plan also includes a listing of all the other desired capital improvements that cannot, or need not, be funded within the five-year horizon. These projects will be discussed in more detail as part of the Capital Improvement Program Study Session on March 15, 2011. Five -Year Resource Allocation Plan This plan is a planning document that provides a five-year horizon for forecasted operational needs of each department, as well as the City as a whole. This plan is a cyclical review of all operations expenditures, which assesses the various service levels of all programs and eventually is incorporated into the budget document. Annual Budget This document is the annual implementation tool for the overall planning process. The budget will encompass each element of the strategic planning effort and will implement: the goals of the Economic Development Plan; the resource and demand allocation outlined in the Five -Year Resource Allocation Plan; and the capital improvement investment for a given year. As in years past, to begin this year's strategic planning process, staff has provided last year's (Fiscal Year 2010-201 1) City Council Goals, which were included in the budget. This document is included as Attachment 2 for reference and discussion purposes. The chart has been updated to include the current status of each goal. As the City Council is aware, this discussion is intended to provide the City Council an opportunity to identify priority goals for Fiscal Year 201 1-2012 as a precursor to this year's budget process. Based on the direction of Council, staff will return to Council with a revised list of Council goals for Fiscal Year 2011-2012 on March 15, 2011. Identified goals will be integrated into this year's Economic Development Plan, Capital Improvement Plan, and/or the Annual Budget. Additionally, this discussion provides for City Council feedback/direction on the Financial Management Review as the City outlines its long-term goals and direction. Respectfully submitted, Bret M. Plumlee Assistant City Manager — Management Services 02�7 Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Annual Financial Management Review for Fiscal Year 2010-201 1 2. City Council Goals for Fiscal Year 2010-2011 022$ r C� 4V Qgixrcv (;Earl of mz DESEdi — r u Li La Quanta C litomla � F4 wat oaa goroz oEcusuz cvenu $ a w.ua can 'a � ea rtsu csosa I Ylamahn ti u.QuMafaHorvyp'....s ro=`.ervcn^uFerYewmz Cc9 ej v. ,; „r on�am e\rcx rt mza mn er. �� 0229 Ifi [1b+AIL `Ii TABLE OF CONTENTS Annual Financial Management Review Overview of Strategic Planning Process Purpose of Annual Financial Management Review Financial Picture Goals of Annual Financial Management Review Incorporate Use of Technology Into the Way La Quinta Does Business (Attachment 1) 10 Making La Quinta a Better Place to Live (Attachment 2) 13 Financial Highlights (Attachment 3) Five -Year Cash Flow Spreadsheets Presented By: Financial Management Team Thomas P. Genovese, City Manager Bret Plumlee, Assistant City Manager — Management Services Douglas Evans, Assistant City Manager— Development Services John Falconer, Finance Director Tim Jonasson, Public Works Director Tom Hartung, Building & Safety Director Les Johnson, Planning Director Edie Hylton, Community Services Director Veronica Montecino, City Clerk Oscar Santana, Management Analyst Nick Nickerson, NAI Consulting, Inc. Frank J. Spevacek, Rosenow Spevacek Group, Inc. CITY OF LA QUINTA FEBRUARY 15, 2011 15 20 2010-2011 ANNUAL FINANCIAL REVIEW 2 0?31 CiS1it1S'-}.S L!'i.LGlil`�Y�1..4 Uyy�y�/ Annu�af Fin<ancial Man�acyement Review The City of La Quinta has had a long history of financial and economic success thanks to a combination of solid and conservative fiscal planning and responsiveness to its business and residential community. In the mid -nineties, the City Council developed a strategic planning process designed during a time when the City was experiencing a declining local economy and had extremely limited financial resources. The process consists of the development of a short-term and five-year review of revenues and expenditures for the City and Redevelopment Agency (RDA), which takes into account the applicable goals, policies and programs outlined in the La Quinta General Plan. Through the review process, the City Council establishes priorities for expenditure of both City and RDA funds and appropriates available revenues for operating and capital improvement programs for the upcoming fiscal year. The process generates the following components which are developed and eventually incorporated into the annual City and RDA Budget: ➢ Annual Financial Management Plan ➢ City Council Goals ➢ 5-Year Capital Improvement Program ➢ Annual Economic Development Plan ➢ Annual Marketing Plan ➢ Five -Year Resource Allocation Plan The process has been instrumental in developing a sound financial plan, which has resulted in one of the highest levels of economic growth in the state of California. From 1995 to 2007, the City's population grew from 16,634 to 38,340; sales tax increased from $1 million to over $9 million and Transient Occupancy Tax grew from $2 million to $5 million. Assessed valuation went from $2 billion to $10 billion over the same 12-year period; the number of businesses has expanded from just over 800 in 2004 to just under 2,600 in 2007; and the City increased its General Fund emergency reserves from $3.5 million to $17 million. The sound and conservative fiscal policies developed by the City Council and staff, combined with unprecedented growth in population and General Fund revenues from 1995 to 2007 and a focus on providing the highest level of customer service, have enabled La Quinta to provide top tier infrastructure, public safety and community service programs. La Quinta is one of the most desirable places in which to live, work and raise a family. Outstanding local economic development and marketing strategies and the use of RDA development projects to provide incentives and general local economic activity have enabled La Quinta to develop a reputation in the business community as the "place to be." CITY OF LA QUINTA FEBRUARY 15, 2011 2010-2011 ANNUAL FINANCIAL REVIEW 3 0232 Since the peak period at the end of FY 2006-2007, population growth has stabilized, and this has coincided with a significant slowdown in the national and local economy. Additionally, the new Governor has proposed a budget, which would have a major impact on the City's and RDA's ability to sustain local economic incentives and activity. While the Strategic Planning Process has been a key tool in the development and growth of the City over the past 15 years, staff is confident the process will continue to be beneficial during the current economic slowdown and state financial crisis to stabilize and allow the City to continue to maintain the levels of service residents and businesses have come to expect. The purpose of this review is to develop annual goals and detailed strategies to meet the goals as outlined in this report, which use the strong financial foundation that has been developed by City Council and staff to maintain a balanced budget and healthy reserves; continue to keep the City in a sound financial position; and continue to provide the services the community has come to expect. If approved by the City Council, the goals developed by this first component in the Strategic Planning Process will be incorporated into the final budget document. While national economic unemployment numbers have fallen slightly, and Wall Street has been stable recently, local economic analyst Bob Marra, who is the publisher of The Public Record newspaper (the desert's business and public affairs newspaper focused exclusively on the Coachella Valley), states that the job market must pick up before things turn around with the local economy. He cautions that this turnaround will not happen overnight and that "it is way too early to jump for joy or to be optimistic." He added that "if we continue to see growth in the national economy and if the stock market stayed strong, perhaps homebuyers would get off the fence and into the Coachella Valley Housing Market to buy second homes." Marra further stated that if more retirees moved into the Valley, there would be potential for high -paying jobs in banking and medicine. The City is experiencing its third consecutive year of declining General Fund revenues and is projecting a $750,000 deficit in Fiscal Year 2010-2011. This was primarily created by the carryover of $1.5 million in appropriations from Fiscal year 2009-2010. Most General Fund revenues in Fiscal Year 2010-2011 are consistent with the collections in prior year through mid -year, which indicates that we may have reached the bottom. Given the current unemployment rates, the lack of new construction development, the large inventory of existing homes, and low interest rates, General Fund revenues could remain at current levels for several years and require the City to continue to look for cost cutting measures over and above the 14% decrease it has made in the last three years to the General Fund Expenditure Budget. CITY OF LA QUINTA FEBRUARY 15, 2011 2010-2011 ANNUAL FINANCIAL REVIEW 0233 GLSISSS�S�TJ CS,il1�ZSJ-L.1"il �.:i1.LL! 1}J � Y m,i 1 A As a result of the continuing downward pressure of the local economy on the City's General Fund revenues and the potential for major fiscal reform a the state level, City staff is recommending that the City Council focus on leveraging existing resources to provide services more efficiently and effectively. Staff will continue to use marketing, economic development, existing technology and search out new technologies to continue to provide outstanding service to the residents and businesses in La Quinta. Staff is recommending the Council focus on maintaining existing services over the next two fiscal years while at the same time focusing on key projects and strategies that will accomplish a dual purpose of meeting short- and long-term goals and continuing to build on making La Quinta an outstanding place to be. Staff is recommending focusing on the following four goals over the next two fiscal years: 1. Meet community expectations with diminishing revenues The needs of the community must be balanced and prioritized based on available resources. As a result of the reduced revenues in the General Fund, staff recommends a short-term strategy to finance existing service levels. Staff will work to maintain existing service levels while continuing with cost-cutting measures to "live within the current revenues." Staff will be challenged to review departmental operations for efficiency and effectiveness and be required to find more effective ways of doing business. A key focus will be to continue to provide exceptional services and to leverage its existing resources by using technology and other key strategies to provide City services more effectively. U Evaluate the organization and how to maintain current service levels o Consider cross training employees to ensure key functions and services are continuously and consistently performed C Continue to use current technological advancements in the way the City does business and, where appropriate, utilize new technology to share information and provide services to La Quinta residents and businesses (see Attachment 1 for additional information) O Review and discuss the Lighting and Landscape District, Park Assessment District and other fees for ongoing support for the maintenance of the landscape areas and parks O Investigate and apply for appropriate grant funding whenever possible Continue to place a high priority of providing local community services and facilities and events (see Attachment 2) CITY OF LA QUINTA 2010-2011 ANNUAL FINANCIAL REVIEW FEBRUARY 15, 2011 5 Q 23 4 2. Continue to maintain the existing infrastructure With less funding available, identify and prioritize the most needed projects and available funding. This will require direction from the City Council on the most critical projects for the City. G The City should focus on ensuring resources are available for repair and replacement of streets, sidewalks, parks and City buildings. Staff will recommend the highest priority to safety -related projects a Continue to replace or upgrade antiquated traffic signal equipment, signs, and pavement striping throughout the City Review the adopted condition standards of the City's pavement management program C Consider reinstating funding for all internal service funds including Equipment Replacement, Information Technology, and Park Equipment and Facilities G Retrofit streetscapes with drought -tolerant landscaping and artificial turf such as Madison Street between Avenue 54 and Airport Boulevard, as proposed in the Capital Improvement Program to reduce water consumption and maintenance costs while maintaining a high aesthetic quality Investigate methods for City facilities and buildings to achieve lower water and energy consumption and utility bills U Continue to prepare a geographic position system (GPS)-based traffic sign inventory to record the location and condition of the City's 3,000 traffic signs and develop a replacement schedule from the database that better ensures the serviceability of the signs without needlessly replacing signs before they have reached their full service life Investigate grants for additional compressed natural gas (CNG) equipment to replace existing gas and diesel powered equipment to save fuel costs 3. Maintain and improve upon City's market share of retail, tourism and service industries This goal, tied to the specific strategies identified in the Economic Development Plan and Marketing Plan, is to increase awareness of La Quinta and what it has to offer its residents and tourists. Local and regional promotion of larger scale events and services is critical. This includes local businesses promotion, CITY OF LA QUINTA FEBRUARY 15, 2011 2010-2011 ANNUAL FINANCIAL REVIEW 6?35 tourism promotion, and website and application development and to continue to support the Chamber of Commerce and businesses. o Complete the Retail and Consumer Trend analysis: share the results with local brokers/agents; based on the results, contact businesses that are a good fit for La Quinta to encourage them to do business here via economic development information packets, promoting La Quinta's quality of life and strong consumer market, personal phone calls, and meetings with staff o Support tourism via implementation of City's Marketing Plan, which includes multi- faceted advertising in Canadian, State and regional markets, constant marketing and enhancement of tourism website; tourism brochure distributed throughout the Valley, promotion of special events; on-line advertising, and outreach through e- blasts and social media programs C Work closely with all local hotels to explore opportunities to remain competitive at a local, regional, national and even international level G Increase the City's employment base by expanding medical and non -medical office uses and continue to work with the Coachella Valley Economic Partnership in its efforts to enhance and expand the Valley's healthcare services o Provide businesses with information by working through the Chamber of Commerce and support their advertising programs as funding permits, via the City's Cooperative Marketing Program Continue to support local businesses and the La Quinta economy via a strong tourism strategy, encouraging tourists to come to La Quinta and stay at City hotels, shop and dine in the Village and the Highway 111 corridor, and attend special events 6 SilverRock Resort continues to be a key element of the City's long-term economic development program. Over the next year, the focus of the SilverRock Resort efforts will be on resolving the Coachella Canal settlement condition, updating the Specific Plan, and launching a marketing effort to secure a resort hotel development partner. The current economic conditions have slowed resort development interest, however, at the same time, the Arnold Palmer Classic Course at SilverRock Resort reached 44, 000 rounds of golf Continue to aggressively work to retain and expand Highway 111 and Village businesses, and the community's hospitality businesses C Encourage and facilitate reuse of vacant retail buildings o Explore mixed -use development in the Village area CITY OF LA QUINTA FEBRUARY 15, 2011 2010-2011 ANNUAL FINANCIAL REVIEW 7 0.:3 Support event development in the City such as the Bob Hope Classic Tournament, La Quinta Arts Festival and the Concourse d'Elegance as well as Chamber events including the Taste of La Quinta and the Chamber Car Show, and work with regional events (Coachella Fest, Stagecoach, HITS Horse Show, BNP Paribas Open, etc.) C Support retention of auto dealers via strong cooperative marketing partnerships and other measures to expand and upgrade existing facilities 4. Facilitate promotion and technical information to support local businesses The City will continue to strengthen its efforts to support new businesses in La Quinta based on a completed Trends Analysis. Existing businesses can link up with the City's marketing efforts to leverage their promotion dollars and reach more potential customers. The City should facilitate information, education, and technological tools that could help local businesses grow or develop. This would be accomplished through a combination of methods and information in cooperation with the Chamber or the City's marketing firm. a Foster ongoing business development and new business growth through strong relationships with the Chamber and developers • Support local stores and restaurants via the City's tourism website, which has both a shopping map and dining directory • Update La Quinta tourism I -Phone application 'app' to further promote La Quinta stores and restaurants with the ease of information at users' fingertips • Promote La Quinta businesses through social media by soliciting special deals and posting them on the 'La Quinta, California" Facebook page Update the 'Doing Business in La businesses; the brochure serves as a relocating, and existing businesses Quinta" brochure for new and existing comprehensive resource guide for new, C Continue to produce Business Information Packets (print and electronic versions) containing demographic, market, and specific information targeted to businesses interested in opening in La Quinta O Maintain an ongoing dialog, both in person and electronically, with businesses and property managers CITY OF LA QUINTA FEBRUARY 15, 2011 2010-2011 ANNUAL FINANCIAL REVIEW 8 0')31 , The next three to five years will be a challenging time for the City. The reduction of City revenues over the last several years coupled with the potential major fiscal reform at the State level has created the need to examine all aspects of City operations to maintain service levels available to the public. Staff is developing appropriate short-term strategies for management and prioritizing key capital improvement projects, which will enable the City to complete the most crucial projects and maintain the existing infrastructure. Staff recommends the City continue to provide support to the local business community and tourism. This includes the Chamber of Commerce and their services to businesses, marketing and promotion and encourage tourism through the promotion and development of large scale special events such as the Bob Hope Classic and the La Quinta Arts Festival. The exploration into new technologies is becoming an important method for the City to market and sell services and provide for better management of information, data collection and storage and increased effectiveness. As a result of the City's guiding principals of long-range strategic planning and conservative fiscal practices, La Quinta will be able to weather this economic storm. The continuation of long-range planning and fiscal responsibility will continue to create an environment providing leadership and clear direction to City staff and to map a course that will continue to meet business and community needs now and many years into the future. CITY OF LA QUINTA 2010-2011 ANNUAL FINANCIAL REVIEW FEBRUARY 15, 2011 9 R e V t �w LL23SSi3ril CfiiC1�S�.1�1 V � — 1 � :� A"� Ye fi " a r Attachment 1 The City and the rest of the country are in the midst of a technological transformation, which is changing the way it does business. Over the past two fiscal years, the City has been increasing its use of technology to provide services offered to La Quinta residents and businesses. The City has many examples of its increased use of technology to provide basic City services including the following items: COMMUNICATION 1. Technology in community safety. The La Quinta Police Department uses portable navigation devices in each of their patrol vehicles, which has reduced their response time to a police call; the Fire Department has installed an onboard computerized dispatch system in the fire engines to enhance communication and response time; and all Code Enforcement vehicles are equipped with computers to enable quick access to information on their desk -top computers. Code enforcement staff can also print citations and reports while working in the field, which reduces the amount of time spent on driving to and from the office and enables them to remain in the field longer. The City also uses a Code Red notification system, which allows staff to communicate simultaneously with various groups in the community in the event of a major incident or emergency. 2. Various Citv websites to communicate to the public on a regular basis. In addition to www.la-guinta.org, the City created www.playinlaquinta.com, illustrating things to do in La Quinta (play, dine, and shop). A La Quinta 2035 website (www.LaQuinta2035) was also created to apprise the public of what is taking place as part of the General Plan Update, and to communicate regarding various public meetings and workshops. 3. City's website for Public Works and Planning Departments. The City's website is also used as an information resource for identifying City zoning and engineering standards. In addition, most applications are available for viewing and are downloadable. The availability of this information via the City's website is an important resource for the development community and assists them with the most current standards and application material without having to visit City Hall. Public Information on General Plan available on City's website. The City is in the process of updating its General Plan. The Planning Department is utilizing the City's website and email blasts to educate and inform interested parties of the General Plan Update process. As the update process progresses, Planning Department staff has been able to provide current status reports as well as notification of upcoming meetings. CITY OF LA QUINTA FEBRUARY 15, 2011 2010-2011 ANNUAL FINANCIAL REVIEW 10 ADVERTISING AND ON-LINE MEDIA 5. Advertising and on-line social media. The City is now using Facebook and other social media venues to communicate with and market ideas to the public. The Community Services Department has an email list of over 6,356 people. Staff created a Facebook account and uses the assistance of its marketing firm to market City events. City staff is also in the process of developing a Social Media Policy, which will consider expanding the use of this type of communication with the public. The City Newsletter reaches 324 email accounts, and the press releases are distributed to 277. Further expansion and/or implementation of on-line marketing initiatives will be done by shifting some dollars from traditional mediums to online initiatives; examples — tourism website development (e.g., capturing emails), search engine optimization, pay -per - click advertising, social media outlets, banner advertising, and e-newsletter. 6. The expanded use of on-line registration for City -sponsored classes. On-line registration has increased enrollment and shifted the type of enrollment from in -person to on-line registration by over 50%. [Ex. the Community Services Department received more than 1,006 on-line class registrations (over 52%), and the Senior Center has received 347 on-line class registrations (10%)]. Between July 1, 2009 and June 30, 2010, the WebTrac page has received nearly 128,000 hits. PLANNING/ENGINEERING SERVICES 7. On-line "Request for City Service" form. This on-line form makes it easy for residents to communicate issues and concerns (i.e. graffiti abatement). Prior to this program, residents were required to either call into the City or fax in service requests requiring greater time and effort for the public. Staff is now looking at a smart phone application that would automate the processes even further by allowing residents to photograph and give GPS coordinates when they spot graffiti. Once the graffiti is eliminated, maintenance personnel would be able to remotely update the City's database as well as notify the resident that the graffiti had been removed, thereby reducing the administrative cost for this program considerably. 8. On-line "RFP Manager." This function on the City's website can be accessed by businesses, consultants and individuals to register to be alerted when Requests for Proposals (RFP's) are available and then have the ability to view and download RFPs at no cost. This has reduced the City's overhead considerably since the City no longer has to publish and mail RFPs to dozens of consultants each time a design contract is advertised. Since the information is sent electronically, the City has been able to use a much larger consultant data base resulting in many more proposals with more competitive pricing. 9. On-line plan room. This on-line function distributes the City's plans to contractors who are bidding on construction contracts. The City outsources its bid documents for Capital Improvement Projects and uses on-line plan rooms to fulfill printing of plans CITY OF LA QUINTA FEBRUARY 15, 2011 2010-2011 ANNUAL FINANCIAL REVIEW 11 a,4o and specifications. This provides the City a wider distribution of its bid documents resulting in not only a greater number but also a more competitive bid pricing on its capital projects at less cost than if the City produced its own plans and specifications. 10. On-line "Development Engineering Handbook (DEH)." As part of the City's green efforts, the Public Works Department has made the DEH available on-line and made forms interactive so they can be completed on-line. On-line forms save administrative time as well as reducing paper consumption and allows residents or developers the option of completing forms at home or, through an application for a smart phone (i.e., I Phone, Droid, etc.), complete them remotely. This system has allowed faster response time to the public. The incorporation of all these ways of communicating through new technology and doing business with the public have become a part of the way of life in the City of La Quinta. CITY OF LA QUINTA FEBRUARY 15, 2011 2010-2011 ANNUAL FINANCIAL REVIEW 120� ^ 1 Attachment 2 La Quinta is known for its high quality of life. This encompasses the public facilities, programs, services, and amenities made available to its residents and visitors. La Quinta and its Cyber Library (Cybrary) efforts Residents have come to appreciate the City's many services including the La Quinta Library. The Library has one of the highest circulation rates in the County and continues to see growth. Youth circulation is ranked 2nd in the County and, as mentioned by Desert Sands Unified School District Board President Gary Tomak, "...this directly relates to the increase in school test scores." Downloadable books, CD's, DVD's, and other materials are some of the new products available to City residents as a first step toward a public cybrary. The Library has become one of the City's focal points with residents attending concerts, entertainment, lectures, movies, book clubs, and summer youth programs. La Quinta Museum — Local History, Natural Science, and much more The Museum, in its third year of operation, has a wide variety of educational opportunities. History, natural science, art, music, and entertainment fill the exhibit halls and classrooms of this popular facility. With exhibits including the La Quinta Resort, The Desert Club, Dinosaurs Encounters, and California Pioneers, the Museum offers both children and adults not only a glimpse into history but an entertaining learning experience. Working for Healthy Residents La Quinta prides itself on being a Healthy Eating Active Living City. This is done by creating the environment through facilities and services that encourage physical activity and good health. Whether it is parks, trails, bike lanes, open spaces, sports fields, or playgrounds, the City is keeping pace with the growing needs of its community. The need to continue efforts for trails along the Whitewater Channel is a high priority for the City and neighboring communities. Sports facilities continue on the forefront of future planning and development. This City has a clear vision for its future and collaborating with other cities and taking a regional approach to development and ongoing operations is essential to maintaining larger facilities for the area. Local farmers' markets and access to fresh fruits and vegetables at many local grocers provide healthy eating options. The City collaborated with the Desert Recreation District to repurpose the La Quinta Community Center into a fitness facility, scheduled to open in late June 2011. Many fitness programs such as yoga, Pilates, strength and conditioning, martial arts, and walking clubs are offered at the Senior Center and other City facilities. CITY OF LA QUINTA 2010-2011 ANNUAL FINANCIAL REVIEW FEBRUARY 15, 2011 b-f p �1 Keeping La Quinta Green and Sustainable Efforts continue to keep La Quinta in the forefront of water and energy conservation in the Coachella Valley. Work is in progress to reduce turf at multiple locations saving over 7,844,263 gallons of water annually. Water reduction is also in place at SilverRock Resort where the golf course has reduced its water consumption by not over seeding parts of the driving range and roughs. Community programs, such as Imperial Irrigation District's Energy Home Audits, continue to assist residents in finding new ways to use less energy in their homes. Other programs include community education and the Landscape Water Conservation Program for La Quinta residents. These and many other services assist the City and residents in finding new ways to reduce water and energy consumption. The City, along with its conservation partners (Burrtec Waste and Recycling, Coachella Valley Water District, Imperial Irrigation District, and Southern California Gas Company) recently hosted a Green Workshop at the Certified Farmers' Market in Old Town La Quinta. This and other green events are intended to educate and assist La Quinta residents in saving money and reducing their carbon footprints. Provide Quality Affordable Housing The RDA is implementing a Disposition and Development Agreement with Coral Mountain Partners, LP, to develop 176 affordable multi -family units near the southeast corner of Dune Palms Road and Highway 111. The RDA will focus on completing planning, entitlements, and initiate construction of affordable housing for its Washington Street Apartment complex and Dunes Palms/Westward Ho sites. The RDA's Foreclosed Home initiative has successfully completed the purchase of nine foreclosed homes in need of substantial rehabilitation and has completed renovation of seven of the homes to date. CITY OF LA QUINTA FEBRUARY 15, 2011 2010-2011 ANNUAL FINANCIAL REVIEW 14 OZ43 (Attachment 3) During the past 12 months, City staff has implemented the City Council's directives generated from last year's Annual Financial Management Review. As a result, the City increased General Fund Operating and Emergency Reserves, implemented new infrastructure and public facilities improvement projects, invested in economic development initiatives that will generate new sales and transient occupancy tax revenues, and overall, improved its financial base, given the current economic environment. Specific achievements include: U Implemented prudent revenue forecasts and cost containment measures that limited the General Fund operating loss to $297,263 for Fiscal Year 2009-2010 and a loss of $125,000 for Fiscal Year 2008-2009. While revenue budgets have been decreased from prior years, these revenue losses have been primarily offset by cuts to operating expenditures. o Increased the General Fund Emergency Reserves while maintaining the General Fund Cash Flow Reserves. The Fiscal Year 2009-2010 Emergency Reserves stand at $17.8 million or 35.0% of the Operating Budget plus a previous one-time $4,000,000 infusion, and the Cash Flow Reserves stand at $3.2 million or 8.25% of the General Fund Operating Budget. The latter is necessary to fund General Fund expenditures during early months of each new fiscal year prior to the receipt of significant property and sales tax revenue. In addition, as of June 30, 2010, the General Fund contained an additional $10.3 million in fund balances that were set aside for operations, projects and transfers. As of June 30, 2010, General Fund reserves also included a $1.3 million reserve for post -retirement benefits and $1.6 million for carryover encumbrances and appropriations. o Programmed notable projects within the $6.3 million Fiscal Year 2010-2011 Capital Improvement Program includes an investment of $3.9 million toward Village property acquisitions, $445,000 for a dual left turn lane at Washington Street and Avenue 48, and $430,000 for a roundabout at Calle Sinaloa and Eisenhower Drive. 0 Carry over projects include the construction phase of the SilverRock Resort Phase II Improvements. The Phase II Improvements include the installation of: the "backbone" infrastructure, including on -site streets, bridges spanning the Coachella Canal, water, sewer and dry utilities; the permanent clubhouse; design of the second golf course (resort course); the entry features, and on -site landscaping. In addition, an appropriation for the relocation of the Canal has been carried over. Other notable improvements include a future Community Park acquisition, the construction phase of the Adams Street Bridge spanning the Whitewater River. CITY OF LA QUINTA 2010-2011 ANNUAL FINANCIAL REVIEW FEBRUARY 15, 2011 15 0244 • Projects which should be given the highest priority based on safety and needs to the community include the following: Additional turn lanes at Highway 111/Washington Street, new signage and striping at the Jefferson Street/Avenue 52 roundabout, and new or expanded retention basins at Washington Street/Avenue 47, Jefferson Street/Avenue 48 and Park Avenue/Avenue 50. • Adopted the Development Impact Fee (DIF) Study Update on October 7, 2008. At that time, the City Council chose to delay the implementation of the increased fees on residential development for 12 months. The City Council reconsidered the residential fee increase on October 6, 2009. The City Council chose to delay implementation of the fee increase until July 2010. The next complete update of the DIF was discussed in December 2010 and the City Council directed staff to bring the item back again for review in July 2011. • Expanded the City's retail base with the relocation of Garff Motors to the former Kia dealership, located at the southwest corner of Highway 111 and La Quinta Centre Drive. The relocation includes a complete remodel of the existing dealership and a 12,000 square foot expansion. In addition, a new 12,000 square foot retail building is under construction in the Village area at the La Quinta Village Shopping Center, located at the northwest corner of Washington Street and Calle Tampico. • Developed and enhanced the Village with the completion of a 68,339 square foot retail center at the northeast corner of Desert Club and Calle Tampico. Development projects continue to be considered within the Village, which currently include a veterinary office, conversion of two residences into offices, and a retail and office building adjacent to the City's public parking lot. • Reviewed the summary Assessment Evaluation for the Phase 1 — Feasibility Study and Benefit Analysis to form a City -Wide Park and Recreation Assessment District under the provisions of the Landscaping and Lighting Act of 1972 prepared by Willdan Financial Services. The Summary Assessment Evaluation, which was presented to the City Council in March 2009, outlined a recommended district structure, method of apportionment and related assessments and revenues. Staff presented a schedule for voter consideration of the district to coincide with the November 2010 election schedule to City Council on February 16, 2010. Council directed staff to bring this back at a later date, possibly with a survey of how this would be received by residents. Staff will bring this item back with additional information in April. CASH FLOW FORECAST The following Fiscal Year 2010-2011 five-year cash flow forecast presents current and projected City and RDA resources. It highlights the original and mid -year budget adjustments for Fiscal Year 2010-2011, actual revenues and expenditures through the second quarter of Fiscal Year 2010-2011, and projected revenues and expenditures through Fiscal Year 2014-2015. The latter projections are based upon the City's Resources Allocation Plan. It is important to note that the City traditionally relies upon CITY OF LA QUINTA FEBRUARY 15, 2011 2010-2011 ANNUAL FINANCIAL REVIEW A 160. 45 } conservative revenue and expenditure forecasts; the cash flow analysis likewise is based upon conservative assumptions for the five-year period. With the exception of the General Fund, Civic Center Developer Impact Fee (DIF) Fund, Community Center DIF and RDA Project Area 1 Capital Projects Fund, all other City and Agency funds have available fund balances, meaning that these funds remain in the black after payment of planned expenditures through Fiscal Year 2014-2015. Beginning Fiscal Year 2011-2012 through Fiscal Year 2014-2015, the General Fund is projected to incur a net loss of between $(1,503,742) and $(4,957,957) based upon the Resource Allocation Plan (RAP) assumptions. With these losses, the General Fund available balance will become negative in Fiscal Year 2014-2015 and beyond. The Civic Center DIF Fund also is projected to have a negative balance through Fiscal Year 2014-2015. This fund has two primary purposes — pay a 1/3 portion of the original City Hall debt and pay back the General Fund loan for the recently completed loan on the City Hall expansion. Based upon the five year cash flow projections, that conservatively assume that the DIF collected in Fiscal Year 2010-2011 will continue to be collected through Fiscal Year 2014-2015, adequate funds will not be available in the Fund to pay the entire portion of the original City Hall debt. A $110,000 advance from the General Fund at the end of each year, until Fiscal Year 2014-2015 and beyond until building activity increases, will have to be made. The Community Center DIF Fund has a negative available fund balance beginning in FY 2011-2012 if the new Community Center is constructed. This fund has collected $1.2 million of the $1.8 million necessary and would have to rely on an advance from another fund if construction is started. The Project Area 1 Capital Projects Fund has negative available fund balances, which will need to be addressed in future years. The Supplemental Educational Revenue Augmentation Fund (SERAF) shifts, declining tax increment revenues, and delays in the land sales at the SilverRock project have resulted in negative fund balances through Fiscal Year 2014-2015, Also, based upon prior RDA direction, staff has incorporated into the FY 2010-2011 budget, the early repayment of $22 million in Project Area 1 advances. As a result, delays in implementing the second golf course and permanent golf course clubhouse may occur. For the SilverRock Golf Fund, revenues and expenditures have been projected to remain at the mid -year Fiscal Year 2010-2011 levels for future years. Based upon the phased development at the SilverRock site, losses will continue to require General Fund advances for the next several years of approximately $182,000 per year for the first SilverRock course. This annual advance would increase if the second golf course and or the permanent clubhouse were constructed ahead of transient occupancy tax, sales tax and property tax -generating facilities. The following chart details the General Fund Cash Flow projections through Fiscal Year 2014- 2015. An important trend to note is that the restricted reserves leveled out and became less CITY OF LA QUINTA 2010-2011 ANNUAL FINANCIAL REVIEW FEBRUARY 15, 2011 17 07.46 liquid due to RDA interest advances that will be paid off annually, and the decrease in the unrestricted reserves (more liquid). The City Council and RDA will want to continue to enhance both sales and transient occupancy tax generators, as well as review alternative revenue enhancements or service level cuts. 5-year Analysis of General Fund Balances Net Beginning Inflows/Over ResMcted Unrestricted Ending Fiscal Year Fund Balance IMlows Outflows (Under) Outflows Reserves Reserves Fund Balance Fy 09110 - Prior Year 92,327,381 39,020,629 39,317,892 (297,263) 60,729,766 31,300,352 92,030,118 FY 10111 - Projected 92,030,118 37,707,758 38,453,557 (745,799) 54,616,832 36,467,487 91,284,319 FY 11112 91,284,319 34,288,564 35,792,306 (1,503,742) 55,269,364 34,511,213 89,780,577 FY 12113 89,780,577 35,451,435 38,371,242 (2,919,807) 55,562,109 31,296,661 86,860,770 FY 13114 86,860,770 36,361,895 39,994,515 (3,632,620) 55,666,688 27,371 462 83,228,150 FY 14/15 83,228,150 37,303,082 42,261,039 (4,957,957) 56,161,669 22,118,534 78,270,193 Upon evaluating the cash flow projections, the Financial Management Team formed the following conclusions: • Police and Fire service costs are continuing to increase due to escalating costs and increasing service demands resulting from an expanding City population. A 4% increase in the patrol rate was budgeted in Fiscal Year 2010-2011 and an annual 5% increase in the patrol rate is anticipated through Fiscal Year 2014-2015. Future increases will vary annually from this estimate based on proposed rate increases and staffing levels for both Police and Fire. Fire service costs have historically shown an increase of just below 5.5%. Fire service costs actually decreased in Fiscal Year 2010- 2011 and are reflected in the mid -year report, and are anticipated to increase 3.5% annually for Fiscal Years 2011-2012 through Fiscal Year 2014-2015. Although the current Fire operating budget is adequately funded by the Structural Fire Tax and Pass Thru funding sources, projections contained in the Resource Allocation Plan indicate that if and when a fourth station is opened, it will be necessary to supplement those two funding sources. The City and County are discussing a cost -sharing agreement that will ensure the station is funded. The RDA is in the process of updating its latest bond capacity analysis given the decline in property tax increment amounts in FY 2010-2011 of $9.4 million. The previous analysis reflected the RDA had the capacity to issue approximately $68,000,000 in non -housing bonds ($65,443,000 for Project No. 1 and $2,000,000 for Project No. 2) and $97,948,088 in housing fund bonds; these amounts are net bond proceeds, net of the cost of issuance and refunding the Project No. 1 1998 non -housing bonds. In preparing this bond capacity analysis, staff identified that Project No. 1 1998 bonds could be refunded and doing so would achieve $800,000 debt service savings over the remaining life of the 1998 bonds. The RDA could raise additional Project No. 2 bonds proceeds (estimated to be $29,000,000) if it elected to retire the $9,300,000 General Fund loan with bond proceeds (this was the land acquisition loan authorized in December 2007). This bond capacity analysis was calculated after deducting all existing debt service payments and reserving $2,720,000 in non -housing tax increment revenue and $2,200,000 in housing fund revenue for operations expenses. The next updated analysis will reflect that the Agency has less bonding capacity due to the decline in property tax increment revenues. CITY OF LA QUINTA FEBRUARY 15, 2011 2010-2011 ANNUAL FINANCIAL REVIEW 18 0247 • The RDA's total outstanding bond debt is $213,630,000, which consists of $132,480,000 of non -housing bonds and $81,150,000 in housing bonds. This bond debt service (principal and interest) is currently $16,604,838, with $5,195,000 of total outstanding bond principal to be retired during Fiscal Year 2010-2011. • The City continues to rely on its two Redevelopment Projects to underwrite a variety of capital and public facility improvement projects, to invest in General Fund revenue generating economic development initiatives, and to supplement General Fund operating revenues by funding staff and related operational costs through Fiscal Year 2014-2015. This ability to rely on the Project Areas to fund these activities may be curtailed or even ended if the Governor's proposal to eliminate Redevelopment Agencies effective July 1, 2011 is adopted. Even if the Governor's proposal is not implemented, the RDA funding of staff and related operational costs will decrease as fewer RDA -funded capital and public facility projects are initiated. To accelerate capital projects, the General Fund has advanced $41,378,966 to the RDA, with no new advances made in FY 2009-2010. The RDA is considering the early payoff of as much of the advances as possible, if the Governor's proposal is adopted. CITY OF LA QUINTA FEBRUARY 15, 2011 2010-2011 ANNUAL FINANCIAL REVIEW 19 o me Highlighted Funds: General Fund Library Gas Tax Federal Assistance (CDBG) JAG Grant COPS Grant Indian Gaming Lighting and Landscape Assessment RCTC Development Agreements Coachella Valley Crime Task Force AB 939 Quimby Infrastructure SouthCoast Air Quality CMAQ Prop 1 B Development Impact Fee: Transportation Development Impact Fee: Parks and Recreation Development Impact Fee: Civic Center Development Impact Fee: Library Development Development Impact Fee: Community Center Development Impact Fee: Street Facility Development Impact Fee: Park Facility Development Impact Fee: Fire Protection Facility Arts in Public Places Capital Projects Equipment Replacement Information Technology Park Equipment & Facility Maintenance SilverRock Operations SilverRock Reserve Police & Fire Survivor Finance Authority — Debt Service Housing Authority — Project Area No. 1 Housing Authority — Project Area No. 2 Project Area No. 1 - Housing Project Area No. 1 - Debt Service Project Area No. 1 Capital Projects Project Area No. 2 — Housing Project Area No. 2 2004 Low Mod Housing CITY OF LA QUINTA 2010-2011 ANNUAL FINANCIAL REVIEW FEBRUARY 15, 2011 262 Project Area No. 2 - Debt Service Project Area No. 2 - Capital Projects Other Financial Schedules Reimbursements Transfers 5-year Analysis of General Fund Balances CITY OF LA QUINTA 2010-2011 ANNUAL FINANCIAL REVIEW FEBRUARY 15, 2011 2b ! J o 0 N W O p m m rp o n$ ^ � m m N m O W' a m m m 0 N m h m O W N m N tN+I <N O N p W CI N N Ymi h N � !yQ N •� N � p h W W N W m imp m m v' aS N^ h m h ^d, O OOS0Vm1� fVl'1OpOpOO� N N N m ^ S O. D T O.O S N .-a o oo oicmooWZm<�<oam a O1 O O m_ f O O S N N O m 0 OS.R000N�p< O O o O N T.O m h N ^ O O O O m m S O r 0 0 0 0 0 10 N N a O NO O q NOOOm �O�W e- �VCJS O ^ O O O X W W W e W 01 tl tlG O O N m G LL 0 O p O OO O O O S O O M O O O 0 0 0 0 O OO O N p O. b p N p m p p C m SO W N N S p0 O o �No�0000 $N a m .AI as=a a= p z a y N N V U ¢aaa'&a=i 'd a ro N rh m E E E E a> i o v � a4 v eQQQpUNu u ve u v W > .. v LL E� Y YYY E 9 •� N } .&.t� m u�> rcrcKttp�°,a aiUod yK �Bi Q w '05rn O 2 2 2 2 2 $ `v Ntl�LL6 �ti.N m KttK�K�KKKKKW W�Uo m 2 tt~KN F�U�-W FO a 0^51 22 Y gp _ Q g $mmn "m ❑ R QQ pp qq rvN o�Rmnm:ry �� "nry �.��.�� r$� a.R8 d. 08 g^eO�m $ 898n;8N �R �; �w g m� q a av F�- 6w ouq M��a a- ��aE a`oo SP SS V yyyy � N 6 FIN V `a y`y Fi - i 6YVWS�F��i�ZFS F Fr FP8 m ..��..�-IV� a4 0 rc N q QSUQU�v W � U & 9�o�914 wa LL o g yy++ o r 23 0' 52 LIBRARY Fund 102 Beginning Fund Balance Advances General Fund Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues County Contributions - Original Counly Library Service Friends of Library Contribution Interest TOTAL INFLOWS OUTFLOWS Interest Advance Capital Purchases Reimbursements General Fund Transfers Out- CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE (1) Year 2 through 5 assumes 3.5 % increase. 2010.11 Five Year Cash Flow 1 2 3 4 5 2010-11 2010-it 2011-12 2012-13 2013-14 2014-15 12/31/10 (Original) (Adjusted) 409.425 409,425 409,425 1,280,135 2,209,846 3,202.784 4,244,086 0 0 0 0 0 0 0 0 409,425 409.425 409,425 1,280,135 2,209,846 3,202.784 4.244,086 393.606 2,585,500 2,586,848 2,679.458 2,773,239 2.870.302 2970.763 0 0 (222) 5,700 5,700 6,400 11.000 16.000 21.200 393,283 2591200 2,594,548 2685,B58 2,784,239 2A86,302 2,991903 0 0 0 0 0 691,651 1.703,490 1,723,838 1,756,147 1,791.300 1,845,000 1,900 400 691.651 1.703.490 1 723 838 1.756.147 1.791 300 1,845,000 1.900 400 111.058 1297,135 1,280.135 2,209,846 3,202,784 4,244,086 5.335,649 0 0 0 0 0 0 0 111.058 1,297,135 1.280,135 2.209.846 3,202.784 4.244.086 6.335,649 WORKING DOCUMENT 2 OF 46 p?53 24 2010.11 Five Year Cash Flow .12 3 4 6 GAS TAX 201 2010-H 201142 201213 2013td 2014-15 2010Af 12131110 (Origin00 (Adjusted) 428,601 428,601 423.801 36,198 W.399 36.599 36799 Beginning Fund Balance 428.601 428.601 428,6D1 38199 36,399 38599 36,799 BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues 409.551 676,100 676.100 699.764 291.928 249605 225,841 Stale Sudverheris(2105-21075) - 427.800 427.800 316,420 291,928 291,984 281.7e6 Trial Congestion Relief 130 100 (5,600) 200 200 200 200 Internal 409.561 1 104 000 1,098300 1016 384 1.016 M4 1 041784 1067.829 TOTAL INFLOWS OUTFLOWS Expenditures Cork.d Smices - Reimiew emanB 508092 1.016.184 1016.184 1016.184 1,016.184 1,041569 1,06J.639 General FurW Transfers Out - GennalFund - 1792 Old Torvn PeOaslneO Crossing TOTAL OUTFLOWS aIS w. .$16.•� .--- ..__ _._..- _.. AVAILABLE Fund BALANCE (8082) 518A1] 36./99 36,399 36.599 36.799 36,998 Real lResel Funds ENDING Fund BALANCE (8082) 516.417 38199I 36 J99 38.599 36799 38.999 l l) Year 2lhrouph 5 assumes 3.5K maease. WORKING DOCUMENT JOF 46 0�54 25 2010-11 Five Year Cash Flow FEDERAL ASSISTANCE Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues CDBG Federal Stimulus Grant interest TOTAL INFLOWS OUTFLOWS Transfers Out Capital Improvement Program 1792 Pedestrian Crossings Desert Club Total CIP Equipment Replacement General Fund Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2010-11 2010.11 2011.12 2012-13 2013-14 2014-16 12/31/10 (Original) (Adjusted) 0 0 0 0 170,000 340,000 510,000 0 0 0 0 170,000 340,000 510.000 (93) 190,000 431,087 200.000 200,000 200.000 200.000 0 0 0 0 0 0 93 190000 431,087 200000 200,000 200,000 200,C00 0 0 406.703 0 0 466.703 0 0 0 0 0 0 0 0 0 0 0 30,000 24384 30.000 30,000 30,000 30,000 0 30.000 431,087 30,000 30,000 30,000 30,000 0 30.000 431,087 30,000 30.000 30000 30,000 (93) 160,000 0 170.000 340.000 510,000 680.000 0 a 0 0 0 0 0 (93) 160,000 0 170,000 340,000 510.000 680.000 The CDBG revenues will be programmed by the City Council subject to availability. WORKING DOCUMENT 4OF 46 0255 26 2010-11 Five Year Cash Flow JAG GRANT Fund 213 1 2 3 4 5 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Grant Revenues Interest Total Revenues Transfers In General Fund TOTAL INFLOWS OUTFLOWS Expenditures Contract/Miscella nexus Transfers Out CIP General Fund Total Transfers Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2010.11 2010-11 2011-12 2012-13 2013-14 2014-15 12/31110 (Original) (Adjusted) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 7,164 24,500 20,643 0 C 0 0 0 0 0 0 0 0 0 7,164 24,500 20,643 0 0 0 0 0 0 0 0 0 0 0 7.154 24,500 20,643 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 7.164 24,500 20 643 0 0 0 0 7.164 24,500 20,643 0 0 0 0 7,164 24.500 20,643 0 0 0 0 7,164 24.500 20.643 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 WORKING DOCUMENT 5OF 46 0256 27 201 D-11 Five Year Cash Flow COPS GRANT 212 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues COPSISLESF Interest TOTAL INFLOWS OUTFLOWS Transfers Out General Fund TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2010-11 2010-11 2011-12 2012-13 2013.14 2014-15 12131110 (Original) (Adjusted) 25.972 26.972 25,972 25,972 25,972 25.972 25.972 25,972 25,972 25,972 25,972 25,972 25,972 25,972 0 100,000 100,000 100,000 100.000 100.000 100,000 45 0 90 45 100,000 100.090 100,000 100.000 100.000 100,000 0 100,000 100,090 100,000 100,000 100,000 10C,000 0 100.000 100,090 100,000 100,000 100000 100000 26,017 25,972 25,972 25,972 25,972 25,972 25,972 0 0 1 0 0 0 0 0 26,017 25,972 25,972 25,972 25,972 25,972 25,972 WORKINGDOCUMENT BOF46 0257 INDIAN GAMING 214 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Grant revenue Interest TOTAL INFLOWS OUTFLOWS Expenditures Program Expenses Transfers Out - General Fund Total Transfers �CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted (Reserve Funds ENDING Fund BALANCE 2010-11 Five Year Cash Flow 20100.11 2010-11 2011-12 2012-13 2013-14 2014-15 12131110 (Original) (Adjusted) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 WORKINGDOCUMENT 70F46 0158 2010-11 Five Year Cash Flow LIGHTING & LANDSCAPE 215 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Assessment Developer Interest TOTAL INFLOWS OUTFLOWS Reimbursements General Fund Transfers Out Capital Improvement Program Total CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted (Reserve Funds ENDING Fund BALANCE 2010-11 2010-11 201L12 2012-13 2013-14 2014-15 12/31110 (Original) (Adjusted) 20.130 20,130 20,130 20.130 20230 20.230 20,230 20,130 20,130 20,130 20,130 20,230 20.230 20230 36,989 965.300 965,300 965,300 965,300 989.433 1,014.169 0 0 D 0 100 0 0 0 36,989 965.300 955,300 965,40D 965.300 989.433 1.014.169 482,652 965.300 965.300 965.300 965.300 989,433 1,014,169 0 0 0 0 0 0 0 0 0 482.652 965,300 965,300 965,300 966.300 989.433 1.014169 (425,533) 20,130 20,130 20.230 20,230 20.230 20230 0 0 0 0 0 0 0 1425,533) 20.130 20.130 20.230 20,230 20230 20.230 WORKING DOCUMENT 8 OF 46 0?59 30 RCTC Beginning Fund Balance Advance From General Fund BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues RCTC Total Revenues Transfers In General Fund TOTAL INFLOWS OUTFLOWS Expenditures Contract/Miscellaneous Subtotal Capital Improvement Program Total CIP Transfers Out RDA 2 General Fund Total Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds - General Fund ENDING Fund BALANCE 216 2010.11 Five Year Cash Flow 2 3 4 5 2010-11 2010-11 2011-12 2012-13 2013-14 2014-15 12/31/10 (Original) (Adjusted) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 p p 0 0 0 0 0 0 0 0 0 0 0 0 D 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6 0 WORKING DOCUMENT 9OF46 0?. 60 31 2010.11 Five Year Cash Flow DEVAGRMNT 217 1 2 3 4 5 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Miligation Measures Interest Transfers In TOTAL INFLOWS OUTFLOWS Transfers Out Capital Improvement Program CIP Total CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2010-11 2010-11 2011-12 2012-13 2013.14 2014-15 12/31/10 (Original) (Adjusted) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 WORKING DOCUMENT 10 OF 46 32 CV Violent Crime Task Force 210 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Member Contributions - Carryover Grant revenue - JAIS Asset Forfeiture - State Adjudicated CLET Line Interest Total Revenues Transfers In Federal Assistance TOTAL INFLOWS OUTFLOWS Expenditures Operations Expenses Transfers Out Total CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2010.11 Five Year Cash Flow 2 3 4 5 2010-11 2010-11 2011-12 2012-13 2013.14 2014.15 12131/10 (Original) (Adjusted) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 WORKINGDOCUMENT 11OF46 0e62 33 2010-11 Five Year Cash Flow AB 939 221 1 2 3 4 5 Beginning Fund Balance Reserved for Encumbrances BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues AB 939 Interest income Total Revenues Transfers In General Fund TOTAL INFLOWS OUTFLOWS Expenditures Reimbursement to General Fund Contract/Miscellaneous Subtotal Capital Improvement Program 1823 Landscape Greens Project Total CIP Transfers Out General Fund Total Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds- General Fund ENDING Fund BALANCE 2010-11 201&11 2011-12 2012-13 2013-14 2014-15 12/31/10 (Original) (Adjusted) 1,335,058 1,335,058 1,335,058 865,570 646,770 426.870 205870 0 12,000 0 0 0 0 1,335.058 1,323,058 1.335.058 865.570 646,770 426.870 205,870 0 0 0 2,266 5.500 4.600 4.300 3200 2,100 1.000 2,266 5,500 4.600 4,300 3,200 2,100 1,000 12.500 0 12,500 0 0 0 0 14,766 5.500 17.100 4.300 3,200 2,100 1.000 34,608 69,209 69,209 69.209 69,209 69.209 69,209 55,595 150,600 223,100 223,100 223,100 223.100 206870 90,303 219,609 292,309 223,100 223,100 223,100 206.870 7.854 194 279 7,654 0 194,279 0 0 0 0 0 0 0 0 0 0 0 7,854 0 194,279 0 0 0 0 _ 98,157 219,809 486.586 223,100 223.100 223,100 206,870 1.251,667 1,108,749 865.570 646.770 425,870 205.870 0 0 12,000 0 0 0 0 0 1,251,667 1,120,749 865,570 646.770 426,870 205.870 0 WORKING DOCUMENT 12 OF 46 0263 CM 2010.11 Five Year Cash Flow QUIMBY 220 1 2 3 4 5 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Quimby fees Interest Donations Transfers In Infrastructure TOTAL INFLOWS OUTFLOWS Feasibility Study Reimburse Developer Fees Transfers Out General Fund - Sports Complex Capital Improvement Program 1771 Sports Complex Rehabilitation 1783 Community Park Land Acquisition 1794 Colonel Paige Sports Field Lighting 1807 Seasons Park (Dog Park) 1811 Pioneer Park (Dog Park improvements 1840 Colonel Page Middle School Restroom Total CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2010-11 2010-11 2011-12 2012-13 2013.14 2014-15 12/31/10 (Original) (Adjusted) 10,372,588 10,372,588 10.372.588 466,253 528,553 591,153 654,153 10,372,588 10.372.588 10,372,688 466.253 526553 591.153 654,153 0 60,000 60,000 60,000 50,000 60,000 60,000 17,527 4.400 35,000 2,300 2,600 3,000 3.300 0 0 0 0 0 0 0 0 17,527 64400 95,000 62,300 62,600 63,000 63.300 0 0 0 0 0 0 0 0 175.283 700,449 7.983.438 460.326 470.669 147,078 172,792 219,067 453,213 75,865 118,511 220,774 1.077,619 118,511 10,001,335 0 0 0 0 1,077,619 118,511 10001.335 0 0 0 0 9,312.496 10,318,477 466.253 528,553 591.153 654.153 717453 0 0 0 0 0 0 0 9,312.496 10,318.477 466.253 628.553 591,153 654.153 717,453 WORKING DOCUMENT 13 OF 46 M, 35 INFRASTRUCTURE Beginning Fund Balance Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Infrastructure Interest Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Reimbursements Total Reimbursements Transfers Out Capital Improvement Program 1635 Washington St Storm Drain Improv Total CIP Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE (1) Effective 8/16/99 the Infrastructure Program was replaced by a developer fee program. No further revenues are collected after this date. WORKING DOCUMENT 14 OF 46 2010-11 Five Year Cash Flow 225 1 2 3 4 5 0 0 0 2010-17 2010-11 2011-12 12/31/10 (Original) (Adjusted) 405.030 405.039 405.039 13.415 13.515 13,515 13,715 0 0 0 0 0 0 0 405,039 405,039 405,039 13,415 13,515 13.615 13.715 0 0 0 0 0 0 723 100 1.450 100 100 100 100 0 0 0 723 100 100 100 100 100 0 00 F050 0 0 0 0 0 0 0 00 0 0 0 393,074 0 0 0 0 0 0 393,074 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 393.074 0 0 0 0 0 0 393,074 0 0 0 0 405,762 405,139 13,415 13,515 13,615 13,715 13,615 0 0 0 0 0 0 0 405762 405.139 13,415 13515 13615 13,715 13,815 0265 36 SOUTH COAST AIR QUALITY 235 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues SCAOMO (1) MSRC Grant Street Sweeping Grant Interest TOTAL INFLOWS OUTFLOWS Expenditures Operations Expenses Transfers Out Capital Improvement Program 1766 Maintenance Yard Total CIP Transfers Out - General Fund Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE (1) Years 2 through 5 include a 3% escalation factor. 2010.11 Five Year Cash Flow 2 3 4 5 12/31/10 288,133 288,133 26,659 6.224 0 199 2010-11 (Original) 288.133 288,133 48,900 4.300 200 2010-11 (Adjusted) 288.133 288,133 48,900 8.224 0 300 2011-12 37451 37,451 50.400 200 2012-13 37,651 37.651 51,900 200 2013A4 37,851 37,851 53,500 200 2014.15 38,051 38.051 55,100 200 35,083 53.400 67.424 50,600 52100 53.700 55.300 5,990 231,732 48.900 48.900 2504982 50,400 51.900 53.500 55,100 231.732 0 260,982 0 0 0 0 0 4,300 8.224 0 4.300 8,224 0 0 0 0 231,732 4.300 259.206 0 0 0 0 237,722 53,200 308.106 50.400 51.900 53,500 55,100 85,493 0 288.333 0 37.451 0 37,651 0 37,851 0 38,051 0 38,251 0 85,493 288,333 37.451 37,651 37,851 38.051 38,251 WORKING DOCUMENT 15 OF 46 O"66 37 CONGESTION MITIGATION AIR QUALITY Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues CMAQ Interest TOTAL INFLOWS OUTFLOWS Expenditures Operations Expenses 240 Transfers Out Capital Improvement Program 1820 Traffic Signal Equipment Replacement 1829 Eisenhower Synchronization 1830 Adams Synchronization 1831 Traffic Signal -Madison & Ave 54 Total CIP Transfers Out - General Fund Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2010-11 Five Year Cash Flow 2 3 4 5 2010-11 2010-11 2011-12 2012.13 2013-14 2014-15 12/31/10 (Original) (Adjusted) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21,105 0 1.007,105 0 0 0 0 0 0 0 0 0 21,105 0 1,007,105 0 0 0 0 0 0 0 21,105 0 21.105 116 0 310,000 110 0 354,000 0 322.000 21,331 0 1,007,105 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 21,331 0 1,007,105 0 0 0 0 21,331 0 1,007,105 0 0 0 0 (226) 0 0 0 0 0 0 0 0 0 0 0 0 0 (226) 0 0 0 0 0 0 WORKING DOCUMENT 16 OF 46 ' O16( BE 2010.11 Five Year Cash Flow PROPOSITION 1 B 222 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Proposition 1 B Grant Interest TOTAL INFLOWS OUTFLOWS Transfers Out Capital Improvement Program 1799 Washington Street Improvements Total CIP Transfer Out General Fund TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2010-01 2010-11 2011-12 2012-13 2013-14 2014-15 12131/10 (Original) (Adjusted) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 127,852 0 575,785 0 0 0 0 834 0 1.670 128,685 0 577,455 0 0 0 0 127,852 577,455 127,852 0 577.455 0 0 0 0 127,852 0 577.455 0 0 0 0 833 0 0 0 0 0 0 0 0 0 0 0 0 0 833 0 0 0 0 0 0 WORKING DOCUMENT 17 OF 46 0268 39 TRANSPORTATION 250 Beginning Fund Balance Advances from RDA 1 BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Transportation Interest Total Revenues Transfers In Infrastructure Park TOTAL INFLOWS OUTFLOWS Expenditures Program Expenses Contribution Tfanslers Out. CIP 1818 Jefferson St Landscaping 1745 Traffic Signal . Jefferson at Ave 53 1757 Traffic Signal - Ave 50 and Orchard 1762 Adams Street Bridge Design 1780 Traffic Signal - Dune Palms 8 Retail Center 1789 Sound Attenuation Wall . Washington @ Laguna de In Paz 1803 Ave 50 Bridge Improv (Spanning the All American Canal) 1804 Madison Street (Ave 50 to Ave 52) 1805 Higrwan, 111 Median Landscape Improvements 1046 Traffic Signal- Eisenhower Or and Sinaloa XXXX Traffic Signal - Washington Q Lake La Coma Drive Total Transfers CIP Transfer to Park OIF Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Resldcled /Reserve Funds ENDING Fund BALANCE 2010,11 Five Year Oash Flow 250 1 2 3 4 5 2010-11 2010.11 2011-12 2012-12 2013-14 2014-15 12/31/10 (Original) (Adjuste0y 4.555,037 4.555,637 4,555,637 516,501 860.601 1.206.401 1.33$901 0 0 0 0 0 0 0 4.555.637 4.555,837 4.555.637 516501 660601 1,206,401 1.338,901 162.550 441,500 341,500 341.500 341,500 341,500 341,500 7410 1700 14.600 2.600 4300 6OD0 6,700 169,960 443,200 356.300 344,100 345,800 347,500 348,200 0 0 0 0 0 0 0 leg,960 443200 355,300 344,100 345,800 347,500 348,200 0 0 0 6 0 0 0 0 85.504 43,750 Ill 222 520.312 212,729 556,567 904,002 348.748 573.875 22,270 1,276,516 1,313 430.000 430,000 0 0 0 0 0 0 0 0 215.000 0 691,372 430000F4.395436 0 0 215000 0 00 0 0 0 691,372 430,000 0 0 215,000 0 691, 372 430000 0 0 215,000 04,034,225 4,568,837800,601 1.206,401 1,338,901 1,687.101 0 00 0 0 0 4,034,226 4.568.837860.601 1.206.401 1,338.901 1,687,101 WORKING DOCUMENT 130F46 r 0269 M 2010-11 Five Year Cash Flow PARKS & RECREATION 251 1 2 3 4 5 Beginning Fund 8s1anw Advances he. RDA I BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Parks & Reaeation Interest Total Revenues Transfers In Total Transfers TOTAL INFLOWS OUTFLOWS Expenditures Interest on Advance Transfers Oul - CIP Transfers Out -CIP General Fund Transfers Out Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restncted(Reserve Funds ENDING Fund BALANCE 2010-11 2010-11 2011-12 2012 13 2013-14 2014-15 12f3l/10 (Onginap (Adjusted) (1,417.770) (1,417,770) (1.417.770) (1,336,370) (1.256,270) (1,173.770) (1,090,870) (1.420,000) (1,420,00D) (1420,000) 82,100 82.500 82.900 83.300 2,230 2.230 2,230 (1,420.470) (1,338,770) (1,256,670) (1.174,170) 45,503 89.200 89,200 89200 89,200 89,200 89,200 0 0 0 0 0 0 0 45.503 89.200 69,200 09.200 89,200 89,200 89.200 0 0 0 0 0 0 0 0 0 0 0 0 0 0 45.503 89.200[420,003 89,200 89,200 69.200 89,200 3.764 9.800 7.100 6.700 6,300 5,900 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3.764 9800 7Ina 6,700 6300 SHOO 43,969 81,630 81,630 81,630 a1.630 81,630 1420,000 7420000 1337 900 1,255.400 1,172,SD0 f089200 (1,376,037) 1,338,370 (1,256.270) 1,173,770 1.090,870) I,007,570) WORKING DOCUMENT 19 OF 46 OZ7O 41 2010 11 Five Year Cash Flow CIVIC CENTER 252 t 1 6 4 5 8e01mnm9 Fund Balanu Advances from General fund Reserve for Clmc Center Bolls Total RestricledMaserve, BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Civic Carl. Interest Total Revenues Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Interest on Advance RelmbursemeMs Carrel Fund Transfers Out Total Transfers Out TOTALOUTFLOWS AVAILABLE Fund BALANCE Rest i /Reserve Funds - Debt Service Bondo&Civic Center Advance ENDING Fund BALANCE 20tOd1 20104t 2011-12 2012-13 2013-14 2014-15 Uri (Oti9lnap (AC"`7- (9,833.714) (9,033)14) (9,833.714) (6,97).972) (7,091 (7, 195,ads) 0.305,846) (9,T00,000) (9,T00.000) (8,813.35)) (108.758) (109.258) (109,058) (110.358) 16562) 0 162957 2670 4004 3795 9 )000OD 95343T3 0913357 54.190 108588 105854 100b63 (131114) (299.341) (2.920.352) (7032.171) (6,960.142) (7,090.134) (7,199,203) 58,))6 127.600 122,1= 127,600 127,600 127,6W 127,600 0 0 0 0 0 6 a 56))0 127.1W 127,600 127,600 127,600 127,600 122,600 0 0 2.980.000 0 0 0 0 5@))6 127,600 3.19,600 127,600 127,500 127,5W 127,600 2.042 25,499 60,100 60,100 34,600 35.100 351 W.200 100.070 20;75B 201,758 201758 201,755 201.759 201 150 0 0 0 0 0 0 0 128419 bat 858 261850 236.3% 2368.59 237458 237950 (203,357) (433,599) (64615) (227,572) (230.242) (234,246) (238.041) 9.700.O0C 9534373 8913357 6659150 6965746 7071600 7178163 903,35) (9,967,972) (6,977,974) p,066,730 0,195.9BB 7.305,848 7,416.204) WORKING DOCUMENT 200f 46 0271 42 2010-11 Five Year Cash Flow LIBRARY DEVELOPMENT 263 1 2 3 4 5 Beginning Fund Balance Advances from RDA BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Library Development Interest Total Revenues Transfers In County Library DIF Transfers In City Library Fund Total lransfers in TOTAL INFLOWS OUTFLOWS Expenditures Program Expenses Interest on Advanoe Transfers Out - CIP Total Translera-CIP Transfers Out Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2010-11 201U11 2011-12 2012-13 2013-14 2014-15 12/31I10 (Original) (Adjusted) (1,937,311) (1.037,311) (1,937,311) (1914,511) 11,888.711) (1.862,811) (1.83001/) (1,935,000) (1,935,0D0) (1,935.000) 16,100 16,3W 16,600 16.600 (2,311) (2.311) (2,311) (1,930.611) (1905,011) (1.879.311) (1,853.411) 18,460 35,500 35,500 35,5D0 35,500 35,500 35,500 0 0 0 0 0 0 0 18.460 35.500 35,500 35.500 35.500 35.500 35,500 0 0 0 0 0 0 0 18,460 35,500 35,500 35.500 35,500 35,500 $5,500 0 0 0 0 0 0 0 5,149 12.700 12,700 9,700 9,600 9,500 9,400 0 0 0 0 0 0 0 5,149 12,700 12,700 9.700 9 600 9,500 9.400 11,000 20.489 20,489 30,189 39,789 49289 58,789 1,935.0W 1.935.000 1935.000 1,918900 1,902.600 1.886.100 1.859.500 (1,924,O0D) (1,914.511J (1,914.511) (1,888,711) (1,862,811 (1,636,811) 1.810,711) WORKING DOCUMENT 210F 46 » 0272 43 COMMUNITY CENTER 254 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Community Center interest Total Revenues Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Program Expenses Transfers Out xxxx Community Center Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2010-11 Five Year Cash Flow 1 2 3 4 5 2010-11 2010-11 2011-12 2012-13 2013.14 2014-15 12/31/10 (Original) (Adjusted) 1,187,652 1, 167,652 1,167.652 1,179,252 (670,293) (662.853) (655,493) 1,187,652 1,167.652 1.167.652 1,179,252 (670.293) (662.893) (655,493) 3,848 7,400 7,400 7,400 7,400 7.400 7.400 2087 5,800 4,200 5,900 0 0 0 5,935 13,200 11,600 13,300 7,400 7,400 7,400 0 0 0 0 0 0 0 7935 13,200 11600 13,300 7,40 77,400 7,400 0 0 0 0 0 0 0 0 0 0 0 1,862,845 0 0 0 0 0 0 0 0 0 0 0 0 0 1,852,845 0 0 0 0 0 0 1,882,845 0 0 0 1.173,587 1,180,852 1.179.252 (670.293) 1 (662,893) (655.493) (648,093) 0 0 0 0 0 0 0 1,173,587 1.180,852 1,179.252 1 (670,293) (662.893) (655.493) (648.093) WORKING DOCUMENT 22 OF 46 0273 m 2010-11 Five Year Cash Flow STREET FACILITY 255 1 2 3 4 5 Beginning Fund Balance Advances from General fund Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Street Facility Interest Total Revenues Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Program Expenses Interest on Advance Transfers Out 1766 Maintenance Facility Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2010-11 2010-11 2011.12 2012-13 2013-14 2014-15 12/31/10 (Original) (Adjusted) (1,390,419) (1,390,419) (1,390.419) (2,029,205) (2,024,405) (2,019,605) (2,014,805) 1570.466 2,008267 2.033.687 0 1.570 466 2,008,267 2,033,687 0 0 0 0 180,047 617,848 643,268 (2,029,205) (2,024,405) (2,019,605) (2,014.805) 6,260 17.800 12,800 12,800 12,800 12.800 12,800 0 0 0 0 0 0 0 6.260 17,800 12,800 12.800 12,800 12,800 12,800 1.144 2.917 2.917 2.200 2.200 2.200 2.200 7,404 20.717 15.717 15,000 15,000 15,000 15.000 0 0 0 3,830 13,100 13,100 10,200 10.200 10,200 10,200 183.621 541,403 183,621 0 641A03 0 0 0 0 187.451 13,100 654.503 10.200 10.200 10,200 10,200 (0) 625.465 4,482 9.262 14,082 18.882 23,682 1,570,486 2,008.267 2,033,687 2,033,687 2,033.687 2,033,687 2,033.687 (1.570,466) (1, 382,802) (2,029,205) (2,024,405) (2,019,605) (2,014,805) (2,010,005) WORKING DOCUMENT 23 OF 46 0174 45 PARK FACILITY 256 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Park Facility Interest Total Revenues TOTAL INFLOWS OUTFLOWS Expenditures Program Expenses Transfers Out Street Facilty, Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2010-11 Five Year Cash Flow 2 3 4 5 2010-11 2010-11 2011-12 2012-13 2013-14 2014-15 12131110 (Onginal) (Adjusted) 0 0 0 (717) 0 0 0 0 0 0 (717) 0 0 0 1,144 2.200 2.200 2,917 2.200 2,200 2,200 0 0 0 0 0 0 0 1,144 2.200 2,200 2,917 2.200 2.200 2.200 1,144 2,200 2,200 2,917 2,200 2.200 2,200 0 0 0 0 0 0 0 1.144 2,917 2,917 2.200 2,200 2,200 2.200 1,144 2.917 2,917 2,200 2,200 2,200 2.200 1.144 2,917 2,917 2.200 2.200 2,200 2.200 0 (717) (717) 0 0 0 0 0 0 0 0 0 0 0 0 717 (717) 0 0 0 0 WORKING DOCUMENT 24 OF 46 0275 M 2010-11 Five Year Cash Flow FIRE PROTECTION FACILITY 257 1 2 3 4 5 Beginning Fund Balance Advances to Fire DIF BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Fire Tax Interest Total Revenues TOTAL INFLOWS OUTFLOWS Expenditures Interest Advances Transfers Out 1791 Village/Cove Area Fire Station Phase I General Fund Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2010-11 201011 2011-12 2012-13 2013-14 2014-15 12/31110 (Original) (Adjusted) (935,294) (935,294) (935,294) (920494) (904,394) (868.194) (871,894) (940,000) (940,000) (940.000) 15,700 15,900 16,200 16,400 4,706 4,705 4,706 (936.194) (920.294) (904,394) (888,294) 11,244 29,800 20,800 20,800 20,800 20,800 20,800 0 0 0 0 0 0 0 11,244 29,800 20,800 20,800 20,800 20,800 20,800 11,244 29,800 20,800 20,800 20,800 20,800 20,800 2,484 6.000 6,000 4,700 4,600 4,500 4,500 0 0 0 0 0 0 0 0 0 2,484 6000 6,000 4,700 4,600 4,500 4.500 13,466 28,506 19,506 1%906 20,206 20,306 20,206 940.000 940,ODD 940,000 924,300 908,400 892,200 675 800 926,534) (911,494) (920,494) (904,394) (888.194) (871,894) 855,594) WORKING DOCUMENT 250E 46 OZ76 m 2010.11 Five Year Cash Flow ARTS IN PUBLIC PLACES 270 1 2 3 4 5 Beginning Fund Balance Restricted for various projects Total Restdcted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Developer Fees Credits Applied Interest Insurance Recoveries Donations TOTAL INFLOWS OUTFLOWS Maintenance Expenses Operating Expenses Art Purchases Subtotal Capital Improvement Program Expenditures 1762 Adams Street Bridge Subtotal TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2010.11 2010-11 2011-12 2012-13 2013-14 2014-15 12/31/10 (Original) (Adjusted) 893,404 893,404 893,404 451,129 451,129 451,129 451.129 0 0 0 0 0 0 0 0 0 0 0 0 893,404 893.404 893.404 451,129 451.129 451.129 451.129 29,779 30,825 30,825 97,500 97,500 97,500 97,500 0 0 0 0 0 0 0 1,551 500 3,100 2,300 2,300 2,300 2.300 0 0 0 0 31,330 31,325 33,925 99,800 99,800 99,800 99,800 5,710 20,000 20,000 99,800 99,800 99,800 99,800 226 4,700 4,700 47,930 251,500 251.500 53,866 276,200 276,200 99,800 99,800 99,800 99,800 0 200,000 0 0 0 0 0 0 200,000 0 0 0 0 53,866 276,200 476,200 99,800 99.800 99,800 99,800 870.858 648,529 451,129 451,129 451,129 451,129 451.129 0 0 0 0 0 0 0 870,868 648.529 451,129 451,129 451,129 451,129 451,129 WORKING DOCUMENT 26 OF 46 W 2010-11 Five Year Cash Flow CAPITAL PROJECTS Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues CVAG CVWD County of Riverside STIP Cily of Indio DSUSD IID RCTC SB821-Sioyole Path Grant State of California APP Contribution Litigation Settlement Developer Agreement Funding Total revenues Transfers In Art in Public Places Gas Tax General Fund Federal Assistance - CDBG Lighting & Landscape CMA.O Quimby infrastructure SOAMD SB 1286 Transportation DIF Perk OIF Library DIF RDA PA2 Housing Fund RDA PA1 Housing Fund RDA CIP 1 RDA CIP 2 Developer Agreement Civic Center DIF Fire Tax Urban Forestry Grant Equipment Replacement RCTC 2004 Low Mod Project Fund Street Maintenance Park Equipment Replacement AB 939 Library Total Transfers in by Fund TOTAL INFLOWS OUTFLOWS Expenditures CIP Reimbursements General Fund TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2 3 4 5 2010-11 2010-11 2011-12 2012-13 2013-14 2014-15 12/31/10 (Original) (Adjusted) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 292.432 0 1,920.627 0 0 0 0 0 0 0 0 0 0 0 0 0 163,205 0 0 0 0 4.320 0 9.643,037 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 146,879 0 160,160 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 87,300 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 46.000 111.255 578,075 0 0 215,000 0 489,631 111,255 12.553,005 0 0 215.000 0 0 0 200,000 0 0 0 0 338.272 0 474,518 0 0 0 0 949,385 783,454 1,686,138 468,750 272,500 255.000 191,250 0 0 406.703 0 0 0 0 0 0 0 0 0 0 0 21,331.00 - 1,007,106 - - 0 0 1,077,619 118,511 10,001,335 0 0 0 0 0 0 393.074 0 0 0 0 231.732 0 250,982 0 0 127,852 0 577.465 0 0 0 691,372 430000 4,395A36 0 0 215,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 62.511 0 10.594,846 2,166,234 5,220.377 2,479,622 0 436.335 443,422 0 4,147,638.00 1940.312 27,932,748 0 16.507,900 18,954.000 0 154,955 1460.154 2,975,508 35,000 35,000 35,000 35,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 75.707 0 0 0 0 183.621.00 - 641.403 - 60,424 - - - 7,854.00 - 194,279 - - - 0 4.726.261 6.939,757 83.807,873 2,669984 22,035.777 21,938,822 226250 5,215,892 7,051012 78,380978 2.669,984 22,035.777 22.1W,822 226,250 5,113,778 7,025,262 75.450,957 2,600,862 22.036,777 22.153,822 226,250 102114 25,750 910,021 69.122 0 0 0 &215.892 7,051,012 76.360.978 2,669.984 22,035.777 22,153.822 226.250 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 WORKING DOCUMENT 27 OF 46 0? 78 M EQUIPMENT REPLACEMENT Beginning Fund Balance Investment in capital assets Add back depreciation Total Reslricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Maintenance Charges Capital Contribution Sale of Equipment Insurance Recoveries Interest Subtotal Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Operations Expenses Depreciation expense Capital Expenses Transfers Out Capital Improvement Program General Fund TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 501 2010.11 Five Year Cash Flow 2 3 4 5 2010-11 2010-11 2011.12 2012-13 2013.14 2014-15 12/31/10 (Original) (Adjusted) 2,866,619 2,866,519 2,866,519 2.269.248 1.671,577 1,071.806 509,365 1.209.701 1,209,701 175.084 175,084 175.084 (175,084) 175.084 1,209,701 0 1 034.617 175, 084 175.084 175,084 175.084 1,656,818 2,866.519 1,831.902 2,444.332 1,846,661 1.246,890 664,449 27,776 27,776 27.776 27.776 27.776 27.776 27,776 0 0 0 0 0 0 0 0 0 0 0 0 3.090 6,600 6.600 6,200 4,100 1,900 0 30,866 34.376 34,376 33.976 31,876 29,676 27,776 0 0 0 30,866 34,376 34.376 33,976 31,876 29.676 27,776 95.115 414.563 456,563 456,563 456.563 417,033 27,776 0 175,084 175,084 175.084 175.084 175,084 175.084 0 0 0 0 0 0 0 0 0 0 0 0 0 0 95,115 589.647 631,647 63 t,647 631.647 692,117 202.860 1.592,569 2,311,248 1234,631 812.044 387.357 0 a 1,209 701 0 1 034,617 859.533 684.449 509,365 334.231 2802.270 2.311,248 2269,248 1,671,577 1,071.806 509,365 334.281 WORKING DOCUMENT 28 OF 46 OLf 50 2010-11 Five Year Cash Flow INFORMATION TECHNOLOGY 502 1 2 3 4 5 Beginning Fund Balance Investment in capital assets Add back depreciation Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Charges for services Capital Contribution Sala of Fixed Assets Interest Subtotal Transfers In General Fund TOTAL INFLOWS OUTFLOWS Expenditures Operations Expenses Depreciation expense Capital Expenses TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted [Reserve Funds ENDING Fund BALANCE 201 0.1 1 2010-11 2011.12 2012-13 2013-14 2014-15 12/31/10 (Onginal) (Adjusted) 1.641,919 1,641,919 1.641.919 1,112,462 669,055 223,948 0 443,790 443.790 94.977 94.977 94,977 94,977 63,882 443.790 0 348.613 94.977 (94,977) 94.977 63,882 1,198,129 1,641,919 1,293,106 1, 207,439 764,032 318,925 63,882 2.295 2,295 2,295 2,295 2,295 2,295 2,295 0 0 0 0 0 0 1,968 5,500 4000 3,800 2.100 300 0 4,263 7795 6,295 6,095 4.395 2.595 2.295 0 0 0 4,263 7.795 6,295 6,095 4,395 2,595 2,295 144,400 353,925 354.525 354.525 354,525 131,566 2,295 0 94,977 94,977 94,977 94,977 94,977 45,557 86.250 86,250 189.957 535.152 535,752 449.502 449.502 226,543 2,295 1,012,435 1,114,562 763.649 415.219 65,089 (63.882) 0 443.790 0 - 348813 263,636 158,859 63,882 0 1,456,225 1,114,562 1,112,462 669,055 223,948 0 0 WORKING DOCUMENT 29 of 46 0280 51 PARK EQUIPMENT&FACILITY MAIN 503 Beginning Fund Balance Investment in capital assels Add Dack depreciation Total Reseiot"Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Charges for services Capital Contribution Sale of Fixed Assets Interest subtotal Transfers in General Fund TOTAL INFLOWS OUTFLOWS Expenditures Operations Expenses Depredation expense Capital Expanses Transfers Out 180E Adams Park Playground 1809 FtiU Burns Playground 1810 Seasons Park Playground Total Transfers Out CIP Transfer Out - General Fund Total Transfers ON TOTAL OUTFLOWS AVAILABLE Fund BALANCE ReMmied /Reserve Funds ENDING Fund BALANCE 2010.11 Five Year Cash Flew 9 3 4 5 2010-11 2010 11 2011-12 2012-13 2013 14 2014-IS 12131/10 (Original) (Adjusted) 14,831,149 14,831,149 14.831,149 14,272.934 13,773,843 13, 274,452 12.774.761 14 458,372 441.391 441.39 041,39t 441,391 441 391 0 0 14 016901 441391 441.391 44139t 04L391 14831`49 14,831,149 814.168 14714.325 14.215,234 13.715.843 13.216.152 0 0 0 0 0 0 0 0 0 0 0 0 1,338 3400 2600 130p t 000 700 400 133E 34tX1 2.600 1,300 10W 7W 400 0 0 0 1.338 3400 2,800 1,300 1000 700 400 0 9000 59,000 59,000 59,000 59,000 59000 0 441,391 441,391 441,391 441, 391 441391 441.391 0 0 0 25,60 28,099 0 6632 0 0 60,424 0 0 0 0 0 0 60,424 0 0 0 0 0 450 391 560 815 500.391 500.391 500.391 500.391 14.832,487 14,384,158 255,953 198,253 140,253 81.953 23.353 0 0 14.016.9B1 13575, 590 13134.199 12,692.80E 12,251, 417 14,832,487 14,384,15E 1 14272934 113.773,U3 13.274,452 12, 774,761 12.274,770 WORKING DOCUMENT 30 OF 46 0281 52 2010-11 Five Year Cash Flow SILVERROCH OPERATIONS 601 1 2 3 4 5 Beginning Fund Balance Advances from General fund - Principal 8 Interest Restricted'. Prepaids Resvided Deposits Total Restdcledntesme BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Gulf Cwse rexe..s Interest TOTAL INFLOWS OUTFLOWS Expenses Got course expenses Reimbursements Taal Reimbursements Transfers Out Total CIP SiNs,Rock reserve Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2010-11 2010-11 wllh12 2012-13 2013 14 2014-15 12/31/10 (Original) (Adjusted) 37.713.508 3],713,508 37.713,508 37,542,514 37,360,697 37,178,880 36,997,()63 (6,305.2311 (5,600,000) (5,3W.231) (181.817) (181,817) (181,817) (181,8171 25B000 1 865 5.306231 5.348.135 5.M 231 181.817 151617 181817 181,817 43.019.739 43,061,643 43,019,739 37,724,331 37542,514 37,300.097 37,176,600 1,051,11E 3,652,607 3,652,607 3,652607 3,652,607 3,652,607 3,652607 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1051, 118 3,652.607 3652607 3.652607 3652.607 3.652607 36528D7 1,677,003 3.761172 3.701372 3,761.372 3,761,372 3,761,372 3,761,372 0 0 0 1,677,03 3.761.172 3.761.372 3,761,S72 3,761372 3.761372 3,761,372 0 62.229 62,229 73,052 73.052 73,052 73,052 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 D 0 62,229 0 0 0 0 D 1.677.003 3823401 3823,001 3,834.424 3.834424 3.834424 3.834424 42.393,854 42,890,849 42.848,745 42,848,745 42,848.745 42,848745 42,848,745 5.306231 5 3a8 135 5 306 231 5 488 048 5.669 d65 5.851 682 6 033.500 37,087,623 37,542,714 37,542,514 3136D,897 37.118.880 36,991 X3 36,$11245 WORKING DOCUMENT 31 OF 46 0282 53 SILVERROCK RESORT RESERVE Beginning Fund Balance Advances from General fund Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Interest Transfers In TOTAL INFLOWS OUTFLOWS Expenses Golf course expenses Reimbursements Total Reimbursements Transfers Out SilverRock Total CIP Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2010.11 Five Year Cash Flow nm 1 2 3 4 5 2010-11 2010-11 2011-12 2012-13 2013-14 2014-15 12131/10 (Original) (Adjusted) 302.125 302.125 302,125 365,554 440,406 515,658 591.310 0 0 0 0 0 0 0 0 0 0 0 0 0 302.125 302,125 302.125 365.554 440,406 515.658 591,310 539 f,500 1.200 1,800 2.200 2.600 3.000 62,229 62,229 73,052 73,052 73.052 73,052 539 63.729 63,429 74,852 75.252 75,652 76.052 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 302.664 365.854 365,554 440.406 515,658 591.310 667.363 0 0 0 0 0 0 0 302,664 365,854 365,554 440,406 515.658 591,310 667,353 WORKINGDOCUMENT 320F46 54 2010-11 Five Year Cash Flow POLICE & FIRE SURVIVORS Fund 702 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Interest Total Revenues Transfers In General Fund TOTAL INFLOWS OUTFLOWS Expenditures Contributions TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2010-11 2010-11 2011-12 2012-13 2013-14 2014-15 12/31/10 (Original) (Adjusted) 22.880 22,880 22.880 22,980 23.080 23.180 23,280 22,880 22,680 22,680 22,980 23.080 23,180 23,280 44 too 100 100 100 100 too 44 100 100 100 100 100 100 2.000 2,000 2,000 2,000 2,000 2.000 2,000 2,04 22, 100 2, 100 2,100 2, 100 2.100 2, 100 0 2.000 2,000 2,000 2,000 2.000 2,000 0 2,000 2,000 2.000 2,000 2,000 2,000 24,924 0 22,980 0 22.980 0 23,080 0 23,180 0 23,280 0 23,380 0 24.924 22.980 22,960 23.080 23,180 23,280 23,380 WORKING DOCUMENT 33OF46 0264 55 FINANCE AUTHORITY DEBT SERVICE 310 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Rental Income Contractual Service fees Interest Total Revenues Transfers In RDA Debt service I RDA Debt service 2 TOTAL INFLOWS OUTFLOWS Expendturas CortracVMiscelianeous Debt Service 96 Series TAB P&I 2004 Financing Authority P & 1 Subtotal Expenditures Transfers Out Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2010.11 Five Year Cash Flow 1 2 3 4 5 201Q11 2010-11 2011-12 2012-13 2013.14 2014-15 IV31/10 (Original) (Ad;mr.d) 3.890 3.890 3.890 6,890 5.89D 6.890 6890 3,B% 3,890 3,890 6,890 6,800 6.890 6.890 552,09U 672,525 072.626 073.521 673,130 671.351 073,046 6,807 15,800 15,800 12.800 12.800 12.800 12,800 0 0 0 0 0 0 0 558.887 888,325 688.325 686,321 685,930 W4,151 685.846 2,576,127 3,963.138 3.963,138 3,956.162 3.957409 3,952786 3.951,949 1.268,839 1,951993 1,951,993 1948.557 1.949.172 1,946,89$ 1,946,482 3844.966 5.915.131 5.915,131 5,904.719 5.906.581 5,899.681 5.690431 4403.863 6,603.456 6,603.456 6,591.040 6592511 6.583832 6584277 6,807 12,800 12.800 12 No 12.800 12,800 12,B00 552,090 672,525 672.525 673.621 673,130 671.351 673.046 3844966 5,915,131 5.915.131 5.904.719 5.006581 5.899,681 5898.431 4403,863 6.600.466 6,600.456 6,591,040 6,692,511 6.583.832 6,584.277 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4A03.603 6,600456 6.600.456 6.591.040 6.592.511 6.583.832 6,584,277 3890 6.890 6.890 6,690 6.890 6,090 6,890 0 0 0 0 0 0 0 3,890 6,890 6,890 8.890 68,6890 6,890 WORKING DOCUMENT 3a OF 46 on5 56 2010.11 Five Year Cash Flow HOUSING AUTHORITY PA 1 241 1 2 3 4 5 Beginning Fund Balance Advances from Low Mod Housing PA 1 Reserved for Encumbrances Total ResPictedlReserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Rental Income Contractual Service fees Interest Total Revenues Transfers In TOTAL INFLOWS OUTFLOWS Expenditures ContracUAtiscellaneous Advance Interest Expense Subtotal Expenditures Transfers Out Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted !Reserve Funds ENDING Fund BALANCE 2010-11 2010-11 2011 12 2012.13 2013-14 2014.15 12/31/10 (Original) (Adjusted) (1.414) (1,414) (1,414) (54,189) 0 0 0 0 (21,975) 0 0 0 0 0 17.500 0 4 475 0 0 0 0 0 (1,414) 3,061 (1,414) (54,169) 0 0 0 118,343 210,000 216.000 216,000 210.000 216,000 216,000 118,343 216,000 216.000 216,000 216,000 216,000 216.000 9.094 167,075 167,075 9,094 167.075 167,075 0 0 0 0 127,437 383,075 383,075 216,000 216,000 216,000 216,000 75.548 378.600 395,850 161,811 216,000 216,000 216.000 5 75,552 378,600 395,850 161,811 216,000 216.000 216,000 40,000 40,000 0 0 0 0 0 0 0 40,000 0 40.000 0 0 0 0 115.552 378600 435,850 161,811 216,000 216,000 216,000 10,471 7.536 (54,189) 0 0 0 0 0 4.475 0 0 0 0 0 10,471 3,061 (54,189) 0 0 0 0 WORKING DOCUMENT 35 OF 46 0286 57 HOUSING AUTHORITY PA 2 Beginning Fund Balance Advances from Low Mod Housing PA i Reserved for Encumbrances Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Rental Income Contractual Service fees Interest Total Revenues Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Comract/Miscellaneous Subtotal Expenditures Transfers Out Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 242 2010-11 Five Year Cash Flow 2 3 4 5 2010-11 2010.11 2011-12 2012-13 2013-14 2014-15 12/31/10 (Original) (Adjusted) (1,377) (1.377) (1.377) 798 798 798 798 0 (12,675) 0 0 0 0 D 10,500 0 2175 0 0 0 0 0 (1,377) 796 (1,377) 798 798 798 798 0 0 0 0 0 0 0 25,676 25,675 0 25,675 25,675 0 0 0 0 0 25,675 25,675 0 0 0 0 905 23,500 23,500 905 23,500 23,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 905 23,500 23,500 0 0 0 0 (2,282) 0 2,973 2,175 798 0 798 0 798 0 798 0 798 0 (2,282) 798 798 798 798 798 798 WORKING DOCUMENT 36 OF 46 0287 2010.11 Five Year Cash Flow PROJECT AREA NO. 1 - HOUSING 245 Beginning Fund Balance Advances to LQ Housing PA I Fund Advances to LO Housing PA 2 Fund Reserved for Encumbrances Reslricte l: 112 Total Planning & Development Restricted'. Sept Payment on 94 TA8's Restricted: Debt Service Paymeln - City Hall Restricted- LQHP Restricled'. Sept Payment on 2004 Fin Authority Bonds Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Tax Increment (1) LO Rental Program Interest Home Sale Proceeds Williams Note Repayment Rehablldne0r, loan Repayments Sale of Land Sewer Subsidy Reimbursements 2nd Trust Deed Repayment Miscellaneous Total Revenues Transfers In Debt Service 1 - PA 1 Debt Service 1 - ERAF LovdMad Housing - PA 2 Housing Authority - PA1 TOTAL INFLOWS OUTFLOWS Expenditures ContracUMscellanoeus Lot Rental Program Building HonizonslBIA Land Acquisition Low Mod Housing Projects Foreclosure Subtotal Reimbursements Genera: Fund Subtotal Expenditures Transfers Out 1B14 RDA Oil Cove Homes Landscaping 1833 52-280Velasco 1847 52-900 Ramirez 1848 52-685 Vallejo 1849 52.475 Avenida Carranza 1851 77-730 Calle Sonora 1852 Coral Mountain Apts XXXX PA 1 Debt Service - 94 TABS - 18.5 % XXXX PA 1 Dul Service - 2004 Financing Authority XXXX LQ Housing Auth PA 1 XXXX LO Housing Auth PA 2 Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restdeted (Reserve Funds ENDING Fund BALANCE 66.6791 1 2 3 4 5 2010-11 2010-11 2011.12 2012-13 2013-14 2014-16 12131/10 (Original) (Adjusted) 9,682.337 9,682,337 9,682,337 9,729.068 11,127,484 9,670,323 9.018,982 21,975 12,575 0 250,000 650,853 106,001 772.000 2.503.439 2 583.457 29591 28 317 33,760 0 4.366943 0 2,583457 29,591 28.317 33750 9.682,337 5.295.394 9.682,337 7.145,611 11.097.893 9,642.006 8.985,232 0 9,912,200 8,802,40E 10,833.900 11.158,917 11,493.085 11,838,495 0 0 0 225.00 198.000 171,000 144,000 7,995 46800 46,800 68,700 55,6W 48,400 45.100 0 150.000 150,000 150,000 15g000 150.000 150,000 23,029 23,029 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o a 0 0 31,024 10.109,000 9,022.237 11,277,600 11.562.517 11.863,085 14177,595 0 0 0 0 0 0 0 0 0 0 0 0 0 40.000 40,000 71.024 10.109000 9,062237 11.277.600 11562.517 11.883085 12.177.596 95,400 374,140 373.040 353,590 373,040 373,040 373.040 0 0 0 275,000 198.000 171,030 144.000 0 0 250,000 250.000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,859 1.350000 072.905 7500D0 150.000 150000 150000 100,357 1,724,140 1.495,945 1.628.590 721.040 694,040 667,040 473,784 947.565 947.565 947.565 047.565 947.565 947,565 574.141 2.671,705 2.443.510 2,576,155 1,668,605 1,641,605 1,644.605 40.000 05,572 41.129 157,772 185,962 115,611 124,303 92.480 166,830 5.000 0 0 1,382,08B 2,871,520 6.920,035 6,920.035 443,552 475.796 475, 796 476,347 473.629 2,576,127 3,963,138 3,963.138 3.966.152 3,057,409 3.952,786 3.951,949 9.094 167,075 167.075 25675 25,675 3,465,108 4.631,694 6.671,996 7.303,029 11.351,073 10.872.821 3.951.949 4,039.249 7,303,389 9 015,506 9.879.184 13,019678 12,514.426 5,565,554 5,714, 112 8.101,006 9,729.065 8.544,027 7,057.275 6.377.617 12,954.900 0 4,386.943 0 2.583,457 2.613048 2,641365 2.67SAIS 5,714,112 12.487.948 9,729,068 11,127,484 9,070,323 9,018,982 16,630.024 WORKING DOCUMENT 370E 46 0288 59 2010.11 Five Year Cash Flow PROJECT AREA NO, 1-DEBT SERVICE 301 1 2 3 4 5 Beginning Fund Balance Advances from General Fund - Principal Advances from General Fund - Principal Restricted: Sept Payment on 94 TAB's t00,00, Restricted: Sept Payment on 98 TAB'S 100.00, Restricted: Sept Payment on 2001 TABS 100.00' Restricted: Sept Payment on 2002 TAB's 100.00, Restricted: Sept Payment on 2003 Taxable TAI 100,00' Restricted: December Payment to CVUSD Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Tax Increment Proceeds from advances Interest Total Revenues Transfers In RDA PA 1 Housing RDA PA 1 CIP TOTAL INFLOWS OUTFLOWS Expenditures ContracVMiscellaneous Debt Service 94 Series TAB P&I 98 Series TAB P&I 2001 Series TAB P&I 2002 Series TAB P&I 2003 Series TAB P&I CVUSD ERAF Subtotal Debt Service Pass Through Payments City of La Quints County Schools Caren Recreation District Public Cemetery Resource Conservation CVWD CV Mosquito Abatement DSUSO Community College District Riverside County ERAF Loan Repayment Subtotal Pass Through Payments Interest on City Loan - Current Subtotal Expenditures Transfers Out RDA PA 1 Capital- Debt Service RDA PA 1 Capital- General Fund RDA PA 1 Low/Mod Housing 2004 Finance Authority Debt service TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2010-11 2010.11 2011-12 2012-13 2013-14 2014-15 12/31/10 (Original) (Adjusted) (13,187.890) (13,187.890) (13,187,890) 20,038 7,269,382 19,087.377 31 443,637 (12.000,000) (12,00.000) (12,000,000) 0 0 0 0 (10.000,000) (10.000.000) (10,000,000) 0 0 0 0 0 2,397.580 2,479,288 60,867 409.760 409,760 0 655.000 17,970 0 1,215,360 1,215,360 0 1,566,000 40,875 6 1,577,838 1,590,088 16,253 (44,700) 12,375 e 1.252.581 1,263,820 15,558 14.740 13.922 0 404813 8,096 6,258 (22,000.000) (15.145.581) (22,000,000) 7,363,129 120.774 2,198.298 85.142 8,812,110 1.958991 8,812.110 (7,343.091) 7,148,608 16,889.079 31,358.395 0 39.648.800 35,209,626 36.265,915 37.353,892 38.474,509 39,628,744 3,347 0 6,600 100 36.300 95.400 157,200 3.347 39.648 800 35,216.226 36,266.015 37.390.192 38.569.909 39.785.944 3.019,679 4438,934 4.438.934 7.303029 11.351.073 10.872.821 3.951.949 23,939,193 3.019.679 4438.934 28378.127 7,303,029 11.351.073 10,872,821 3,951.949 3.023,026 44.087.734 63.594.363 43,569.044 48741.265 49442.730 43.737.893 7,770 404.400 486.600 486,600 486,600 486,600 486.600 2.397,580 2.571.868 2,571.868 2.559,443 2,560,155 0 0 409,760 819,520 819.520 819,520 819,520 1.457,490 1.457,520 1,215,360 2,430,720 2.430720 2430,720 2.430.720 3.956,695 3.956.345 1,677.839 2,462,926 2462.926 2.461,429 2.462.981 2.400,656 2.394,656 1.252.581 1,986,401 1,966.401 1,983,198 1,983,495 1,982,158 1,976,736 $17.722 817,722 817.722 801.688 817,722 834.076 421.167 7,670,841 11,089,157 11.089.157 11.065,998 11074,593 10 630.975 10,206,424 226,589 157,832 167.948 120.452 124,066 127,788 131,622 135.571 84967 60,937 62,765 6t.648 66,587 68,585 13,944 9,999 10.299 10608 10,926 11,254 1,445 1,032 1,063 1,095 1.128 1,162 593,582 527.674 543.710 560,021 576.822 594,127 649,850 488,478 503.132 518.226 533,773 649.786 2,857.330 2.497 709 2.572.640 2,649,819 2.729,314 2.811.193 755.389 670,488 690.603 711.321 732,661 754.641 0 16,669,783 14.837,535 15,282,662 16,741.142 16,213,376 16.699,777 0 4,855.193 0 21,920,827 24,227.530 19.790.940 20,384668 20,996,209 21.626.096 860,000 1.720,000 1.720.000 1,020.000 1,020,000 1,020,000 1.020.000 8,538.611 35,214.384 37,523.287 32.363,538 32.965.861 33,133,784 33,339.120 0 5,000.000 8,900,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2.576,127 3.963,138 3,963.13E 3.956162 3,957.409 3,952786 3,951,949 2,576,127 8.963.138 12.863.138 3.956.162 3.957.409 3.952786 3,951.949 11,114.735 44,177,522 50,386,425 36,319,700 36.923,270 37,086.570 37,291,069 720.388 1.669.203 22.020,035 21,906.253 33,603.474 43,761,336 50,123,018 22,000,000 15,146 881 22.000.000 14 636,871 14 516 09] 12,317,799 12.232,657 (21,279,602 (13,277.678) 20.038 7,269,382 19.087.377 31,443,537 37 890 361 WORKING DOCUMENT 380F 46 0 so ` �9 PROJECT AREA NO.1 CAPITAL PROJECTS 405 Begiming Fund Balance Advances to Park DIF Reserved for Encmnbrances Restricted. V2 Total Planning & Development Restricted. Debt Service Payment - City Hall Advances to Library DIF Total ResldctedrReserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Pooled Interest Non Allocated Interest Development Agreement Funding Park & Ran DIF Interest Income Library OF Interest income Rental income Proceeds from loans Sale of Land Proceeds from Bono issue Litgin0m proceeds Total Revenues Transfers In AD 200D.1 PA 1 Debt Service Federal Assistance - CDBG General Fund Advance TOTAL INFLOWS OUTFLOWS Expenditures Contract SeNicewml c Advertising -Economic Oev Economic Development Sewer Subsidy Program Bend Issuance Costs Land Acquisition Capital Subtotal Reimbursements General Fund Transfers Out Capital Improvement Program I Washington4-10 Interchange 1771 Sports Complex improvements 1773 SJverRock Phase@ Golf Course 1774 SJverRock Clubhouse 1775 SilverRock Phase 2Infrastructure 1776 SilverRock Entry Feature Road 1781 GeV Cart - Phasel 1815 SilverRock Canal 1822 Village Area ingll improvements 1623 Landscape Greens Project 1829 Eisenhower Synchronizat'am 1836 Ahmanson Drive Street abnd Drainage Improvements 1845 Village Land Acquisition Total CIP Transfer to Other Funds Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds - Advances le Park DIF Restricted (Reserve Funds - Advances to Library DIF R rslriUad /Reserve Funds ENDING Fund BALANCE 2010.11 Five Year Cash Flow 1 2 1 4 5 2010-11 2010 11 2011.12 2012-13 2013 14 2014-15 12/31/10 (Original) (Adjusted) 43877652 43,877.662 43,877,652 83.918 (1,291.360) (15.397.853) (35.845.546) 1.420,000 1 420,000 f 420,000 OZ100) (82,5001 (82,930) (83,300) 0 40.000 544.347 46.376 1,935.000 1.935.000 1.935.000 16,100 16,300 16.500 16.600 3355,000 1985.723 3,355.000 98.200 98.800 99.400 99,900 40.622,652 39,891,929 40,522,652 182.118 (1,192.560) (15.299,453) (35,745.646) 56,872 8,203 113,600 400 0 0 0 12,543 30.400 25,000 3D.000 5,499 250,000 7.100 6,700 6.300 5,900 9.700 9SD0 9.500 9,400 0 0 0 0 0 0 3.894.600 6,576,000 0 0 0 0 0 0 0 0 0 0 75.914 38,600 388600 47.200 3,910.900 15,800 6.591,300 5,000,000 8.900,000 0 0 0 0 0 0 0 0 0 5,000000 8.900,000 0 0 0 0 75.91 55.038,6i30 9.288,600 47200 3.910,900 15.800 6.591.300 215.299 662,000 70D,900 912.985 1,000,000 1.000.000 1,000,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 D 0 0 0 0 0 0 0 0 215.299 662.00D 700.900 912.985 1,000.000 1,000.000 1,ON000 213.349 426.693 509,493 509,493 509,493 609,493 509.493 50.000 50000 128,311 0 0 0 0 (3,416) (3.416) 0 0 0 0 1,682.006 0 0 18,954,000 0 12,5N 6.824.383 0 16.507.900 0 0 3,363 3,216.631 0 0 0 0 5.435.181 0 0 0 0 840 247.760 0 0 D 0 24 5,957.836 0 0 0 0 126,281 63.176 0 0 0 0 1.916 47,385 0 0 0 0 9.Wo 136,857 0 0 0 0 242,923 197,638 296.638 0 0 0 0 3,900.000 3.900,000 0 0 0 0 0 0 0 0 /43,422 4.147,638 27,932748 0 16,507.900 18.954,000 0 0 23,939,193 0 0 0 0 443,422 4147,638 51871,941 0 16,507,900 18,954.000 0 872.069 5.236.331 53,082.334 1422,478 18,017,393 20.463. 993 1,509.493 39,726498 39,694,198 (3271,082) (1193,160) (15.299053) (35.746.146) (30.663.839) 1,420,000 1,420,000 1.420.000 1,337.900 1.255.400 1,172,500 1,089.200 1,935.000 1.935000 1.935,000 1.918.900 1,902,600 1,886.100 1,869,500 0 630.723 0 (3,355,000) (3,256.800) (3,158,000) (3.058.600) 43.081498 43,679,921 83,918 (1,291,360) (15,397853) (35845,546) 130,763739 WORKING DOCUMENT 39 OF 46 2D10G1 Five Year Cash Flow PROJECT AREA NO. 2 - HOUSING 246 Beginning Fund Balance Restricted: 112 Total Planning 8 Development Restricted: LO Renteil Program Restricted: Debt Service Payment - City Hall Restricted: Prepaids Restri0ted: Deposits Restricted: Sept Payment on W04 Fin Authonly Bonds Total Resincted7Reseme BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Tax Increment Proceeds from sale of bonds Developerfunding Revenue - Washington St Apts Interest 2nd Trust Dead Repayment Rental Income - Washington St Ape Sale of rand MeaBofes Note Repayment Total Revenues Transfers In Debt Service 2 Debt Service 2 TOTAL INFLOWS OUTFLOWS Expenditures Conlract/Miscellaneous Low Income Housing Projects Washington St Apts Lend Acquisition Foreclosure Acquisition Subtotal Reimbursements General Fund Subtotal Expenditures Trans[.. Out Capital Improvement Program 1806 Dune Palms Rd Street Improvements 1812 A Street Extension (Dune Palms Rd to Komar CIQ 1813 Washington St Apia Rehabilitation 1816 Hwy 111 Utility Undergrounding 1828 Dune Palms/Hwy 111 1852 Corel Mountain Apes Total CIP PA 2 Debt Service- M04 Low Mori Housing PA 1 Low Mod Housing Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 33.33? 1 4 3 4 5 201011 2010-11 2011-12 20213 2013-14 2014-15 12131/10 (Original) (Adjusted) 21.825,320 21.825.320 21.825.320 12.663.991 12.994,510 11,060.527 11532,417 491.417 400.000 59.626 4,540 19,197 1,281 527 1.281.527 10182 14,796 14.158 16.875 0 2256,307 1,281.527 10.182 14796 14,158 16,875 21,825.320 19,569,013 20,543.793 12.653.609 12.979,714 11,046,369 11.515.542 0 5.573,400 4,800,480 5.668,OOD 5,836040 6.073,181 6.193.578 0 0 0 0 0 0 0 0 0 0 0 0 0 0 224703 502,400 502.400 502,400 502.400 35,585 56.900 57.800 168,100 65,000 55.300 57,700 8719 0 8720 0 0 0 0 63,520 163,300 163.501) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 352,527 6.296000 5,532,700 6,338,500 6.405,440 6,066.481 6.251276 0 352,527 6296.000 55327(10 6.338.500 6,405,440 8.068481 6251276 201,784 434.200 476,500 419,500 368.240 368,240 369.240 0 0 0 3,000 0 0 0 258219 669.056 669,056 669,055 0 0 0 0 0 0 0 0 450,000 450.000 250.000 250,000 250,000 250,000 460.003 1553,256 1,595.556 1.341,556 618,240 618,240 618,240 275.814 551,634 551,634 551.634 551,634 551.634 551634 735,817 2,104,890 2,147,190 1,093,190 1,169.874 1,169,874 1,169.674 18.482 1,780,449 31.591 462,784 7,278.804 (1,331) 11.331) 13,709 34,250 1,039,890 2166.234 5,220377 2,470.822 62.511 0 10.594.846 2,166,234 5.220,377 2,479.822 0 1,268,839 1,951,993 1,951,993 1.948,557 1,949,172 1,946,895 1.946 482 0 1,268.539 1,931.993 1,951,993 1.948.557 1,949.172 1.90.895 1,946,482 1,331,350 1,951,993 12,5411,839 4.114, 791 7,169,5a9 4,426,717 1,946.482 2.067,167 4.056.883 14,694029 6,007,981 6.339.423 5596591 3,116.3% 20.110,680 21,808.130 11,382.464 11.702,801 9754.022 10,211754 13,329,799 0 2,256,307 1.281,527 1.291.709, L306,505 1320,663 1.337.538 70,110.680 24,W4.437 12.663.991 12,904.510 11,000,527 11.532,417 14,667.337 WORKING DOCUMENT 400F 46 00)91 MM 2010.11 Flve Year Cash Flow PROJECT AREA NO. 2 -2004 LOW MOD HOUSING 248 Beginning Fund Balance INFLOWS Revenues Interest Total Revenues Transfers In Law Moderate Housing Bond Fund TOTAL INFLOWS OUTFLOWS Expenditures Housing Lend Subtotal Transfers Out Capital Improvement Program 1760 Dune Palms & Ave 48 Housing 1828 Total CIP TOTAL OUTFLOWS ENDING Fund BALANCE 12131/10 3.425.850 3,869 2010-11 (Original) 3,425,850 8,700 2010-11 (Adjusted) 3,425,860 8,700 2011-12 3,358.M 0 2012-13 3,358,843 2013.14 3,358,843 2014-15 3,358,843 3,869 0 8,700 0 8,700 0 0 0 0 0 0 0 0 0 3,869 8700 8,700 0 0 0 0 -� 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 75,707 0 0 0 0 0 0 0 0 0 0 75,707 0 0 0 0 �0 0 75,707 0 0 0 0 3,429.719 3,43.4,550 3,358,843 3,358,843 3,358.843 3,358,843 3.358,643 WORKING DOCUMENT 410E 46 ®2^, W 2010-11 Five Year Cash Flow PROJECT AREA NO. 2 - DEBT SERVICE Beginning Fund Balance Advances from General Fund Prulcipal Advances from General Fund - Principal Restricted: September Payment on 90 TABS Total ReslricledReserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Tax Increment Interest Total Revenues Transfers In RDA PA 2 Housing RDA PA 2 TOTAL INFLOWS OUTFLOWS Expenditures Cotarecumiscellamous Debt Service 95 Series TAB P&I Riverside County - 412858 Subtotal Debt Service Pass Through Payments CVW0 CV Mosquito Ab Moment Riverside County ERAF DSUSD Co Supe ntandenl of Sehoois Desert Community College Desert Recrea6m District Sublolal Pass Through Payments Interest on City Loan Subtotal Expenditures Transfers Out 2004 Finance Authority Debt service PA 2 Low Moderate Housing PA 2 CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 302 100.00-A 2 3 4 5 2010-11 2010- 11 201142 2012-13 2013-14 2014-15 12/31/10 (Original) (Adjusted) (4.91,1,6021 (4.91,1,602) (4,914S02) (5.751,545) (5,139,357) 14,436.895) (3,685.261) (100D0.000) (9,378.066) (10,000.000) (9.378,906) 271.313 (10,0(10.000) (7,185,498) 0 0 275.034 0 0 6,669 0 0 1413 0 0 1,284 �9.378.966 19.10],653 17185498 275,034 6.659 1,413 1.284 14,484,164 14,192.851 12.270.696 (6,026.879) (5, 146,026) (4,438.308) (34686.645) 0 24.788 22,293,800 0 19,201,924 49,600 19.777,982 0 2D.371,321 0 20.982,461 0 21.611,935 0 24,768 22,293,80D 19.251,524 19,777,9B2 20,371,321 20,9SR461 21,611,935 1,268,839 1,951.993 1.951,993 1,94B,557 1.949,172 1,946,895 1,946,482 2.695,655 1.293.627 24245.793 23.899.172 21726.539 22.320493 22,929.356 23.558417 3,025 266,100 274,000 268CM 274000 274,000 274.000 273,238 418.272 20D.000 418.272 200.000 419.550 200000 416.272 200.W0 416.738 25000 419.819 250.000 273,236 618.272 618.272 619,550 618,2J2 688,738 416738 0 2095,617 390.142 0.292.056 1617.683 337.380 7,824,361 1 659,130 346.I15 8,243.463 1,914,904 356.499 8,490.767 1.972,351 367,194 8,745.490 2.031.522 378,209 9,007,855 4.650687 6.156.556 581,868 1.072.332 147,139 0 4.461.078 504,333 925,%6 127,571 4,574.647 516,205 951,321 130.5,5 4,711.887 531,691 979,861 134.411 4853.243 547.642 1,009257 138484 4.998,841 564.071 1,039.534 142.639 0 23.586,397 15.999,406 18621,41, 17.520,059 17,833,661 18.182,6]t 828264 1,655,500 1,592,542 1 656,528 1.656,528 1,656.528 1,656,528 1.104.527 26.116,269 18,484,222 19,165.494 19,668,859 20.230,927 20.509.937 1,268.839 1.951.993 1,951,993 1.948,657 1,949.172 1,g vi.895 1.946 482 2.000 000 4300000 1.268.839 3.951993 6251,993 1.948,557 1,949.172 1,948.895 1.946482 2,313.36G 30068262 24736215 21.114051 21618,031 22.177.822 22.456.419 13,384,425 (19370066) 8.370,382 (19,107,653) 11433,653 17,185498 11,771.107 16910,464 12.466.900 16.903.795 13.217.021 L16,902,382 14.317,736 16.901.098) 5,994,5411 10.737 15.751,845) 5,139,357 4A36,895 3,685,361 (2.583,362 WORKING DOCUMENT 420F46 0293 M 2010-11 Five Year Cash Flow PROJECT AREA NO. 2-CAPITAL PROJECTS 406 Beginning Fund Balance Advance to Fire DIF Resudcuk, Debi Service Payment - City Hall Resincled'. I Total Planning B Development Reserved for Encumbrances Subtotal BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Interest Tax interest income Miscellaneous Revenue Sale of land Transfers in RCTC PA 2 Debi Service TOTAL INFLOWS OUTFLOWS Expenditures Contrad Services/Mist Capital Economic Development Subtotal Expenditures Reimbursements General Fund Transfers Out Capital Improvement Program 1812 A Street Extension (Dune Palms to Komar Clq 1816 Hwy 111 Ulility Underground 1818 Jefferson Sheet Parkway Landscaping (Vista Grande to Weshvard f 1617 Drainage Improvemerns(NE Simon 5 Washington) 1828 Dune Palarai 111 1830 Adams Synchronization 1651 Sidewalks- Various Locations 1652 Handicap Ramps Auto Dealer 1835 Auto Dealer Parkway Redesign 1839 MraFiores Retention Basin Modifications 1841 Washington St Dual Leg at Ave 48 1842 Hwy 111 Dedicated Right Turn at Washington Street 1843 Washington St Drainage Improvements - Phase 2 1850 Miles Ave. Landscaping Total CIP Transfer to Debt Service Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted rReserve Funds ENDING Fund BALANCE 2 3 4 5 2010.11 2010 11 2011-12 2012.13 2013-14 2014-16 12131110 (Original) (Adjusted) 3,982,401 3,982.401 3.982.401 22.277 (329,733) 3,75B4O56 3,364,545 940,000 940,000 940,OOD (15,700) (15,900) (16,200) (16,400) 8.833 104.731 0 0 0 0 0 62,OOD 0 0 0 0 0 040000 1,115.564 940,000 15,700 15900 16.200 16400 3,042.401 2.866.837 3.042,401 37,977 (313.833) 3,774.256 3.380,945 7,517 11.100 15,000 100 0 16.800 18800 0 0 0 4,700 4,6D0 4,500 4.500 0 0 0 0 0 0 0 0 0 0 4.500.000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,00D,D00 4,300,000 0 0 0 0 7.517 2,0111100 4.315,O00 4,800 4 504 600 23.300 21 300 30.043 132.850 172,150 189.999 260.000 250.000 250.000 0 0 0 0 0 0 0 184.603 2,30D,000. 2,300 000 0 0 0 0 214.646 2,432,850 2,472.150 189.999 250.000 250,000 250.000 38,310 76.611 131.811 131,811 131.811 131.811 131,811 31,591 462,784 3,331 140,157 36.314 782.907 65,553 72,280 (13,922) 6,059 7.025 81,524 25,000 0 25,000 25,000 25.000 25,OOD 10,000 0 10,000 10,000 10.000 10.000 17,000 17.000 M3,404 383404 0 0 0 0 7.037 464,177 464,177 0 0 0 0 1.813 264,277 4,277 0 0 0 0 4.613 313,296 313,296 0 0 0 0 0 247,643 154955 1,460,154 2975.508 35.000 35000 35.ODD 35,000 0 0 2,695655 0 0 0 0 154,955 1,460, 154 5,671, 163 35,000 35.000 35,000 35,OD0 407,911 3.969.615 8275,124 356810 416,811 418811 416,011 2,642,006 91 (917.723) (1,254,033) 2,049.656 2,472,345 2,M3,234 940,D00 1,116,564 940.000 924,3W 908,400 892.200 875.800 3.582,006 2.023,888 1 22277 329,733 3,756,056 3.364545 2,0%031 WORKING DOCUMENT 43 OE 46 0294 65 2010-11 Five Year Cash Flow REIMBURSEMENTS 201&11 1 2 2011-12 3 2012-13 4 2013-14 5 2014-15 2010.11 12/3111D (Original) (Adjusted) General Gas Tax Fund (508.092) (1,016,184) (1,016,184) (1,016,104) (1,016,184) (1.041.589) (1,067,629) General Lighting 8 Landscape (482,652) (965,300) (965,300) (965,300) (965,300) (989.433) (1,014,169) General Civic Center 1100,878) (201,758) (201,758) (201.758) (201,758) (201,758) (201,758) General Capital Improvement Fund (102,114) (25,750) (910,021) (69.122) 0 0 0 General Library Fund (691.651) (1,703,490) (1,723,838) (1.756.147) (1,791.300) (1,845,000) (1.90D,400) General A8939 (34,608) (69,209) (69,209) (69.209) (69.209) (69,209) (69,209) General Redevelopment (1,001,256) (2,002.503) (2.140.503) (2,140,503) (2,140,503) (2, 140.503) (2,140,503) Civic Center General Fund 100,878 201,758 201,758 201.758 201758 201,758 2D1,758 RDA CIP 1 General Fund 213,348 426.693 509.493 509.493 50%493 509,493 509,493 RDA CIP 2 General Fund 39,310 76,611 131,811 131.811 131,811 131,811 131.811 Gas Tax General Fund 508.092 1.016.184 1,016.184 1.016,184 1,016,184 1,041,589 1.067.629 L&L General Fund 482,652 965,300 965,300 966,300 95$,300 969.433 1,014.169 CIP General Fund 102,114 25.750 910,021 69,122 0 0 0 RDA 1 Housing General Fund 473,784 947,665 947.565 947.565 947565 947,565 947,565 AB939 General Fund 34,606 69,209 69,200 69,209 69,209 69,209 69,209 Library General Fund 691.651 1,703,490 1,723.838 1,756.147 1,791,300 1,845,000 1.900.400 RDA 2 Housing General Fund 275,814 551.634 551.634 551,634 551.634 551,634 551.634 WORKING DOCUMENT 44 OF 46 0295 i A o p o o a m v m N N o 0 0 c rn v 0 N d o o N o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 �o o .� o 0 0 o ago 0 0 0 O m M O O O N 0 m O o m O N C O .- ry O N ID N v o o� go o 000c0 oom� ouNi o00 C 0 0 0 0 0 0 0 0 M O� O O O O O O O g O O O O O O o n 0 (O O N (p O O O O N O O 000 O h m (A 0 O O O N O O O n N o O h O M N O N O M Q? O O O 000 "O « O N 000 M N O o N O 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 p O 0 0 0 0 0 o m 0 m O h O� O O O O N O 0 0 0 0 N N N Ni(I O 0 OO�,jM �ci O m '400 m M N N M r N O N O O O N N t0 N N n N O o O O O o N O N O N 000000 0 0 N 00 O O O O O O O W 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 M O o> O 1p W O O O o N p W N O OONo mOmm O M nj00 N V m m ' h a e- W N N O 41 oON��.-00ih �NW N�O^ NW NW OOh V N d O��.j0000O mOM N W m o 0 NNOOO 1ONmmMVNONm^O 0_m O W m� N M� O ONOO�O(ONOC Q p 'OO V W 10pMOohm�amh oi' 6OgNy p NO)(ONOON , lh,dNOm �j W W O N W N N V m O W dt m m m W N- O �.-N N O N-7C4 W'i N C N O W f- 0Oopo 000 00�m_Op(my hNO Oi 'O o O O N O 0 o O 0 0 h 0 0 0 0 0 0 0 0 N M O 0 0 0 o o p 0 Nj O ONO m O h 0 0 0 m amh0 O o N, o OON V. ONi,00Wi ONi O p {Np ci (M 16 O N O N N 00 o O O O O O O O O O o o O o 00 O O O 0 0 0 go N O N O > N N O m O h 0 1`O') O' M O O O O O OO o O O p "no O In° o n M m M M y ONi 0 0 0 N 0 0 O O O O O o <0 0 W O W 0 0 0 0 p m O N O p Q W of l� O.-M h.- V. W m CIO O m W 00.- 000000m O �O� 06 000O � OOv m M g N N t00 W O V W h h N O N N N f �- U a a`i aci E E m c E E O .- �i n E d .v. Q 'O 'C O 0,0 Z=° _ O E E�U=U x¢ m o a s a U U U o� o � U Q E< <i a. Q N v w m o— O J J LL rn LL �Q U' U` yid NUtn 1-K� RCL UC) m Qw UUOOdO❑QO ym0 ❑ aci O aci a LL N fn Q a a W U' s x ae w a a 2 W W 'c LL N O N � E U U U fOJ Z` i` Z m w S LL N �' 2 2'- - OO a❑ 7+ ar d mz0°caa Z d d ay m w v Q¢ uo 2 L° 12 E 12 @ ODU0 o ua att ELL, N@ Q Q m a c c y o W y Q IiUOUOUodUooUUOUODUUODUO' U�C7 CCU' iJ (?ddd datl IL�Ktq W iq SSQRU 0 .67 0296 TFVNSFER0 2010d1 Fir. YCar Casn FA- ALL FUNDS TRANSFERS OUr ,.A CIA Gi CIP Ganual GP Gennal CDGeroml LIP Gl l CIPGanwal CIP GcnPml CIP Gennal Clp GNS, CIP Gevral CIPGenaral <IPGenaral ammn Gmml Ga[iar clP mllamanw< CIP RDO GPI CIP RW CID CIP RDA CIPI CIA FDA C:,; CP RDA CpI CID RDA GPI GP ROA Copt CIAAln curl IP RDA GPI LIP RDA GPI GP RDA CIAl tip RBA CIA% CIA W RDA CIO' CANNA DPI DIP RM CIP2 C W AM CIP2 CANNA CIn CIA RDA apt CIp RDA DID CIP RDA CIA RDA CIP2 CIPRDA CIP$ CIP RONGPx CIA RDA CIP2 DID LW AN, 2 GP RDA CP$ CIp RIR C:n DID RDA Cm2 CIA RDA CIP2 COPS FMerDI FSaMMeD FMeral Aa artlmce F IAF Msalanm aimbv Gamey a.;mDY C-t, C-0 JAG G N AcHoo ROAD RDA NIL RDA RDA .INil, 2 RDA Dm12 RDAHBusinpl RRDAHtitlrq 1 AMw.Iilp 1 RDA RDA.-m, .l]I CARa:lag 'i RDA Hw,, l RDA A Hwti RGRRI l ry I DA MI,, 1 RDA IDA 01 IUI RDA uyilp RDA 2Rav g RIM 1w.Mgx RDA 11 1,2 RDA RDutvrp2 ROAH" 2 RDANov411- Tnnsp<natim coil ., ueeePenartm G, rlenapRoz CIF T l:n, I ., mF T a 11 atl01 OF TIlIII.ill. DIF n.mponam^GF rrenap.nelim ON nammnar.n DID n.Daz.naem GF nmlPmlanal Dm ANaflOck ACP RCTL RCTC RCTL SL AO 2NILew krW D,,.PwO MCMIMen.c Famllyv OR PaM E9olPmmlflepucemanl Palk Egtgmenl Ragammeel PFR Eavipmwl ReDOmmnl UR, C.i.." Repbmngnl CIIA Coast An Ww1Y CIAAD CA CLMAD GMO Eqw FaFN E ullIt, AIR,,,,,- aln Hew.a AMbmrly. va I TOTAL OUTFLOWS PrgM Omnrpa.n INN Au.-ll PUDIiC 4npw[mml5 1751 KIM'I CRNImUm Sbre I.. 1i6) C.I. 1110 E.11, Nln, 1.1 1111 Le Oli.la Smrlt C-,N,RMabeilaam VBI 111.1 X,w<F•[a Fn. SIaO.. Pnanal 1820 PI'Sl.,I EWipmml R.O.[anwM 16w Watnmylond l<ny III COrriaJr 1II2] Lanau.0[ Gr[. na PI6Fn IBIS NOmn+oDO OF, TOT IB3a u.lc D'.1-Naeiw^CA"N ID31 MO1ra.$Noel P-1 RNpoltlNpn ToNIS, lD PO.. a1. 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N C o 'O d C 3 V O N r O y " C E f0 ° C-C d d O Y y U Y ¢ o @ yam, O U Q o mm� c1 N mU > ., C Q C O O, O Y co C N (D a+ M y N O O E C y 0)O m a)o a v y N CD C p U "' 7 E U 0� N O 0 Co a1 C .0 O> C N U C O Y .0 'O .d C>> 7 N aa�r=v O a O U-0U) N �� mU O 7 LL wU N A 0332 REPORTS/INFORMATIONAL ITEM: /O MINUTES HISTORIC PRESERVATION COMMISSION MEETING A Regular meeting held in the Study Session Room at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA November 18, 2010 This meeting of the Historic Preservation Commission was called to order at 3:00 p.m, by Chairperson Redmon. CALL TO ORDER A. Pledge of Allegiance B. Roll Call Present: Commissioners Maria Puente, Peggy Redmon, Allan Wilbur, and Chairman Robert Wright Absent: Commissioner Archie Sharp Staff Present: Planning Director Les Johnson, Planning Manager David Sawyer, Assistant Planner Yvonne Franco, and Secretary Monika Radeva C. Election of Vice -Chair It was moved and seconded by Commissioners Redmon/Puente to elect Commissioner Wilbur as Vice -Chair. AYES: Commissioners Puente, Redmon, Wilbur, and Chairman Wright. NOES: None. ABSENT: Commissioner Sharp. ABSTAIN: None. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: It was moved and seconded by Commissioners Wilbur/Puente to approve the minutes of August 19, 2010, as submitted. AYES: 03;'3 Historic Preservation Commission November 18, 2010 Commissioners Puente, Redmon, Wilbur, and Chairman Wright. NOES: None. ABSENT: Commissioner Sharp. ABSTAIN: None. V. BUSINESS ITEMS: A. Introduction and La Quinta Museum Update from Johanna Wickman Museum Manager Planning Manager David Sawyer introduced Ms. Johanna Wickman, Museum Manager of the La Quinta Museum. Ms. Wickman passed out brochures advertising the museum's current exhibits which would remain on display through December 31, 2010, and explained what they were. She said the museum releases a monthly newsletter on the first of every month and passed out the newsletter for the month of November. She noted the letter announced the museum's current exhibits as well as any upcoming events and programs. Ms. Wickman talked about the exhibit that would be on display in February of 2011. She said the theme would be Dinosaurs and two life-size robotic dinosaurs would be displayed along with three other dinosaurs with dioramas and fossils, as well as interactive stations for children. She said she was also planning on putting together a display case of fossils excavated in La Quinta. Chairman Wright said the Commission was interested in developing a closer relationship with the La Quinta Museum and the La Quinta Historical Society. He suggested having joint meetings with the La Quinta Historical Society and/or possibly holding the next Historic Preservation Meeting at the La Quinta Museum. Ms. Wickman explained the relationship and interworking between the staff responsible for running and caring of the La Quinta Museum, the City of La Quinta, the La Quinta Historical Society, and the La Quinta Library. Chairman Wright asked if the museum still held the open house evening events on the first Friday of every month. Ms. Wickman replied the open house events were held October through April on the first Friday of the month, from 5:00 p.m. until 03,14 Historic Preservation Commission November 18, 2010 7:00 p.m., and there was no admission charge. She gave an overview of the last two events and what was to follow in the upcoming months. She noted there wouldn't be an open house event during the month of December because it coincided with the Christmas Tree Lighting event. Commissioner Wilbur asked if the museum had any archives that were not on display. Ms. Wickman replied there were 3-4 filing cabinets with different materials such as photographs, documents, letters, publications, and newspaper articles, owned by the La Quinta Historical Society but stored at the museum, which were currently being cataloged into a computer database and scanned to facilitate future access. Commissioner Redmon asked if these archives were available for viewing by the general public and if so how would one go about it. Ms. Wickman replied the archives were available to the general public, but because they belonged to the La Quinta Historical Society, they were the point of contact for requesting and scheduling the viewing. General discussion followed regarding what archives and artifacts there were and where they were being stored. Ms. Wickman gave an overview of the special events and bus and walking tours the La Quinta Historical Society had scheduled for the next few months. General discussion followed regarding the tours. Staff asked if the La Quinta Museum worked in conjunction with the other museums in the Coachella Valley. Ms. Wickman said she is a member of the Coachella Valley Emergency Preparedness Network which brought all of the local museums together for monthly discussions over funds and disaster emergency preparedness in case a disaster happened and records and archives needed to be preserved and cared for. These meetings led to the formation of the Desert Cities Museums Association (DCMA) and Ms. Wickman is the Secretary for the DCMA Formation Committee. She said the Association was expected to be fully incorporated and have a non-profit status by the end of the year. She explained the La Quinta Museum was very involved in the creation of the DCMA and all of the museums in the Coachella Valley were very excited about it as this would provide an opportunity for all of the museums to work and 0 3 � 5 57 Historic Preservation Commission November 18, 2010 advertise together. She said a few of the Committee Members of DCMA would be giving a presentation at the California Association of Museums Conference in March of 2011. Staff talked about the California Snoopy License Plate drive effort started by the Charles Shultz Museum in Santa Rosa to collect proceeds that would help support all museums in the state of California and encouraged the Commissioners to look into it and participate. Commissioner Wilbur asked since the City was unsuccessful in obtaining the CLG Grant for the curation process, if the City could accept gifts and monetary donations that would support the project. Staff said they would have to find out what would be acceptable. Staff said they would be applying for the CLG Grant again next year and possibly submitting two separate applications; one of which would independently target the curation project. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMISSIONER ITEMS: None VIII. PLANNING STAFF ITEMS: IX. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Wilbur/Redmon to adjourn this Meeting of the Historic Preservation Commission to the next Meeting to be held on December 16, 2010. This meeting of the Historic Preservation Commission was adjourned on November 18, 2010, at 3:25 p.m. AYES: Commissioners Puente, Redmon, Wilbur, and Chairman Wright. NOES: None. ABSENT: Commissioner Sharp. ABSTAIN: None. Submitted b Monika Radeva Secretary 51 REPORTS/INFORMATIONAL ITEM: Iq MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA January 5, 2011 10:03 a.m. CALL TO ORDER A. This regular meeting of the Architecture and Landscaping Review Committee was called to order at 10:03 a.m. by Planning Manager David Sawyer who led the Committee in the flag salute. B. Committee Members Present: Jason Arnold, Kevin McCune, and David Thorns Committee Members Absent: None C. Staff present: Planning Manager David Sawyer, Assistant Planner Eric Ceja, and Secretary Monika Radeva II. CONFIRMATION OF THE AGENDA: Confirmed III. PUBLIC COMMENT: None IV. CONSENT CALENDAR: Staff asked if there were any changes to the Minutes of December 15, 2010. It was moved and seconded by Committee Members Arnold/Thoms to approve the minutes with the following corrections: 1) Committee Member Arnold said on page 2, bullet point 11 should be corrected to read: Pindo Palm; instead of Pinto Palm. 2) Committee Member Arnold said on page 2, bullet point 14 should be corrected to read: Decomposed granite (dg) shall be wet and tamped when installed; instead of just tamped. Unanimously approved. V. BUSINESS ITEMS: 03�� J Architecture and Landscaping Review Committee Minutes January 5, 2011 A. Final Landscape Plan 2010-061 a request submitted by John Grist, Grist Associates for The Foundation Group for the review and approval of on -site landscaping for Pad "A" at the La Quinta Village Shopping Center located at the northwest corner of Calle Tampico and Washington Street. Assistant Planner Eric Ceja presented the information contained in the staff report, a copy of which is on file in the Planning Department. Committee Member McCuneasked if the existing retention basin located east of the building would remain as turf. Staff replied that it would in the immediate future. However, the property owner of the retention basin had already submitted Final Landscaping Plans proposing to convert it to desertscape. The proposed landscape for the building is in harmony with the proposed plans for the retention basin. Committee Member McCune asked if the entire site was maintained by the same property management company. Mr. Dana MacKay with the Foundation Group, 3857 Birch Street, Suite 496, Newport Beach, CA92660, introduced himself. He said the entire shopping center was maintained by the same property management company. Mr. Fred East, Senior Project Manager, 75110 St. Charles #13, Palm Desert, CA9221 1, introduced himself and talked about the retention basin's design and capacity. Committee Member McCune said he was very pleased with the plant palette. Committee Member Arnold suggested the applicant use PVC hard pipe instead of the proposed PVC flexible pipe to avoid maintenance issues in the future. The applicant said that CVWD had already addressed the issue. Committee Member Thoms said he found the plant paletteto be acceptable. However, he said the proposed bougainvillea on the north side of the building would not fare very well and he suggested a more suitable vine -type plant should be selected. 03f'a P:\Reports - CC\2011\2-15-11\ALRC MIN_1-5-11_Approved.docx 2 Architecture and Landscaping Review Committee Minutes January 5, 2011 Committee Member Thoms said he didn't find the proposed stairs necessary. Mr. East replied that, on the east side, the grade difference was minimal, but on the north side it was substantial which was why there were three rows of stairs. Committee Member Thoms asked what material the planters were made out of. Mr. East replied they were made out of regular gray concrete to match the concrete base of the columns around the building. Committee Member Thoms asked why the applicant was proposing three pots located on the northeast corner of the building and another two on the west side. Staff said the Planning Commission had requested that planting materials be placed at the northeast corner to enhance the area which also included a fountain and seating benches. The ones on the west side were requested because there wouldn't be any kind of landscaping on that side. Committee Member McCune asked what plant material would be in the pots. Staff replied that the plans identified lavender and annuals. Committee Member Thoms said it would have been nicer if there wasn't a cement strip separating the desertscape from the turfed retention basin. Committee Member Arnold said the mow strip would prevent the turf growing over the desertscaped area. Committee Member Thoms asked if there would be landscaping placed on the southwest corner of the building by the bus stop area. Mr. East said IID would be placing a transformer in that location. Committee Member Thoms asked if the tree that is there now would be lost. Mr. East explained the applicant had done everything possible by trimming the tree and digging through the roots to save it, and so far it looked like the tree would survive. Committee Member McCune said the two pots on the west side were right next to an ADA parking space and were obstructing the pedestrian path of travel. He suggested those two pots be removed and only the three pots by the fountain and seating benches remain. Committee Member McCune suggested replacing the proposed bougainvillea for the columns on the north side with a Calliandra vine which would be more appropriate for that location. 03 `9 P:\Reports - CC\2011\2-15-11\ALRC MINI-5-11_Approved.docx 3 Architecture and Landscaping Review Committee Minutes January 5, 2011 There being no further discussion, it was moved and seconded by Committee Members Thoms/Arnold to adopt Minute Motion 2011- 001, recommending approval of Final Landscape Plans 2010-061 as submitted, with the following recommended suggestions: • Remove the two pots located on the west side of the building. • Replace the bougainvillea proposed for the columns on the north side of the building with a Calliandra. • Use Barbara Karst bougainvillea variety for the south side. • Place a six-inch concrete mow -strip on the east property line. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMITTEE MEMBER ITEMS: None VIII. PLANNING STAFF ITEMS: None IX. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Thoms/McCune to adjourn this meeting of the Architecture and Landscaping Review Committee to a Regular Meeting to be held on February 2, 2011. This meeting was adjourned at 10:38 a.m. on January 5, 2011. Respectfully sub In itted, MONIKA RAD VA Secretary 0310 P:AReports - CC\2011\2-15-1 I\ALRC MINI-5-11_Approved.docx 4 Department Report: La� 4 �w f 5 GFM OF TO: FROM: DATE: SUBJECT: The Honorable Mayor and Members of the City Council Bret M. Plumlee, Assistant City Manager, Management Service* February 15, 2011 artment Report - Response to Public Comment The following public comments were made at the February 1, 2011 City Council meeting: David Yrigoyew , 81-874 Rancho Santana, La Quinta, stated mitigation of traffic, noise, and safety issues from the Coachella Fest need to be addressed with the City of Indio; feels the City of Indio should consider preparing an environmental impact report for the venue; and further stated he is unsure the venue is zoned for that particular enterprise. Mayor Adolph stated traffic issues on Jefferson Street have been addressed with the City of Indio; and staff has had other discussions with them about impacts of the event to La Quinta. City Manager Genovese stated staff has been working cooperatively with City of Indio staff on mitigating these and other issues; suggested Assistant City Manager - Management Services Plumlee meet with Mr. Yrigoyew to provide an update of the cooperative efforts; and stated he has met with Indio's new City Manager several times. Mr. Yrigoyew further commented on lighting issues affecting the surrounding area of the event. Council Member Evans stated La Quinta benefits from the event as well from the tourists and staff must be cognizant in the mitigation process, and the issues raised by Mr. Yrigoyew. 01v11 FEBRUARY 15 FEBRUARY 26 FEBRUARY 26-27 MARCH 1 MARCH 10-13 MARCH 15 MARCH 18 APRIL 5 APRIL 19 MAY 3 MAY 14 MAY 17 DEPARTMENT REPORT: 3A CITY COUNCILS UPCOMING EVENTS CITY COUNCIL MEETING HOUSEHOLD HAZARDOUS WASTE COLLECTION DESERT CLASSIC CONCOURS D'ELEGANCE CITY COUNCIL MEETING LA QUINTA ARTS FESTIVAL CITY COUNCIL MEETING DISTINGUISHED ARTIST ACKNOWLEDGMENT CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING HOUSEHOLD HAZARDOUS WASTE COLLECTION CITY COUNCIL MEETING 0312 LA QUINTA CITY COUNCIL MONTHLY CALENDAR February 2011 1 2 3 4 5 3:00 PM City Council 12:00 PM Mayor's Lunch Meeting 6 7 8 9 10 11 12 10:00 AM Transp 7:00 PM Planning 9:00 AM RCTC 11:00 AM CVCC-Smilf Henderson Commission Henderson 12:00 PM Energy) 6:00 PM 110 Energy 4:00 PM Investment Environs Sniff Cmte-Franklin Advisory Board 13 14 15 16 17 18 19 10:00 AM Pub. Shy 3:00 PM City Council 9:00 AM 1:00 PM 3:00 PM Historic Fraser 9:00 AM CVA Evans Henderson Meeting Homelessness Cmte vation Commission 5:30 PM Community Franklin Services Commission 2:00 PM J.Cochran 6:00 PM League Reg.Airport-Franklin Henderson 20 21 22 23 24 25 26 7:00 PM Planning 12:00 PM Sunline-Adolph 9:00 AM LAFCO- Household Hazardous Cammission Henderson Waste Collection President's Day (CITY HALL CLOSE0) esert Contours O'EI... I 27 28 10:30 AM RCTC Budget Henderson January March 6:00 PM Exec Cote: S M T W T F S S M T W T F S Adolph 2 3 4 5 6 7 8 6 7 8 9 10 fl 12 9 10 11 12 13 14 15 1 16 17 18 19 20 21 22 3 14 15 16 17 18 19 23 24 25 26 27 28 29 20 21 22 23 24 25 26 30 31 27 28 29 30 31 Desert Contours 0'EL..� Printed by Calendar Creator Plus on 2/7/2011 0313 LA QUINTA CITY COUNCIL MONTHLY CALENDAR March 2011 .. ...I r.. .. .. .. 1 2 3 4 5 February 3:00 PM City Council S M T W T F S Meeting 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 6 7 8 9 10 11 12 10:00 AM Transp. 7:00 PM Planning 9:00 AM RCTC- 9:30 AM Animal Campus. Henderson Commission Henderson Franklin 6:00 PM 110 Energy Cmte-Franklin 4:00 PM Investment 11:00 AM CVCC Sniff Advisory Board 12:00 PM Energy) Environ. Sniff La Ouinta Arts Festival 13 14 15 16 17 18 19 10:00 AM Pub. Sfty- Henderson 3:00 PM City Council Meeting 10:00 AM Homelessness Cmte: 3:00 PM Historic Preser- 9:00 AM CVA Evans 3:00 PM Mtns. Franklin 12:00 PM HCRC.Franklin vation Commission Conversancy Franklin 5:30 PM Community Services Commission 6:00 PM League. Henderson Ouinta Arts Festivaq 20 21 22 23 24 25 26 7:00 PM Planning 12:00 PM Sunlirm Adolph 9:00 AM LAFCO Comnssion Henderson 27 28 29 30 31 10:30 AM RCTC Budget Henderson April 6:00 PM Exec Cade: S M T W T F S Adolph 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 IB 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Printed by Calendar Creator Plus on 2/7/2011 0314 LA QUINTA CITY COUNCIL MONTHLY CALENDAR March S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 26 29 30 31 April 2011 May S M T W T F S 1 2 3 4 5 6 7 6 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 1 2 3 4 5 6 7 8 9 10:00 AM Tramp Henderson 3:00 PM City Council Meeting 12:00 PM Mayor's Lunch 6:00 PM 110 Energy Core Franklin 10 11 12 13 14 15 16 10:00 AM Pub. Shy. Henderson 7:00 PM Planning Commission 9:00 AM RCTC- Henderson 11:00 AM CVCGSniff 9:00 AM CVA Evans 5:30 PM Community 4:00 PM Investment 12:00 PM Energyl Environ.-Sniff Services Commission Advisory Board 6:00 PM League Henderson 17 18 19V 21 22 23 3:00 PM City Comelessness 3:00 PM Historic Preser- Meetingklin vation Commission CAC Franklinochrant-Franklin 24 25 26 27 28 29 30 10:30 AM RCTC Budget 7:00 PM Planning 12:00 PM Sunline Adolph 9:00 AM LAFCO Henderson Commission Henderson 6:00 PM Exec Core. Adolph Printed by Calendar Creator Plus on 2/7/2011 »N. 03 15 Department Report: 3-13 TO: The Honorable Mayor and Members of the City Council FROM: Veronica J. Montecino, CMC, City Clerk• DATE: February 15, 2011 J� SUBJECT: Department Report — Appointment of a Representative to the Palm Springs International Airport Commission Nancy Doria's term on the Palm Springs International Airport Commission (Airport Commission) will be expiring on June 30, 2011. Ms. Doria was first appointed to the Commission as the City's citizen representative on September 7, 2004, and re -appointed on June 17, 2008, for a term to expire June 30, 2011. Ms. Doria has notified staff of her inability to be considered for re- appointment to the Commission. It would behoove the City Council to appoint a new citizen representative on the Commission prior to the expiration of the term. The new four-year term will begin upon confirmation by the Palm Springs City Council. The Commission meets every third Wednesday of the month at 8:00 a.m. and is held at the Palm Springs International Airport. Staff is requesting direction from the City Council on whether to include the advertisement for applications and appointment with the annual recruitment process of the City's boards, commissions and committees, or conduct a separate recruitment. Staff will be advertising for applications in April and May, and appointments are anticipated to be conducted at the June 7, 2011 City Council meeting. 0316 DEPARTMENT REPORT: T-ilf 4 aakm TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety 1 d' DATE: February 15, 2011 RE: Department Report — January, 2011 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and garage sale permits for the month of January. The statistical summaries depict the following highlights: • Year-to-date building permit valuation is $4,132,179 which represents an issuance of 109 building permits in January; • Animal Control handled 347 cases in January; • Code Compliance initiated 180 cases in January; • Garage sale permits generated $1210 revenue in January. 0317 C.... l0 O W rli'i NOi N It'M,10;t` r` N Ln Nfi �' N Ln tD�Nlm't0 Oi N N'00 [O1 'i,%0 �';-e!01 r4 wi 00iN 00 Oi t0 A Lq `` O -I I .-I � P% N ' l0 01 =. OO 11� � ID M ' N ; co . 7 01 O1 Ln - N Lnm N N� RT q; M i NrM VitD Ln VIM N�M,R* NIIt � Oi O O. I _.-i 7 ' of i O 00 Of , ,� �0 0� , O ; M ps N 3 pIy100 ' 00 �-i (n O'm m01 M,Oin 00i Ln i 0) , 0 rl rii r4 r4 - y rAi Qir4 LL �"�� N 10, d'..O00 iN N Rti rs eq M1N NI `� rq M'. LLj ! :O M M n m I Ln M N! M!. a H I A ( t` O 'M N 0% ! 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U a q W W m x m U o � w q o ❑ a F a H m a r ] H q aH w x z m a H F a F z uza w o ❑ ax w aw.+ a aH OF (x W qF [9 W F W m\ £ W N W a a a ow q in oa vaH cn z a w Eaaw m mz H �r uaoaa> w wH a F zzx.UU V a (� a o w f F Uz a s w z q a H w o a zz H w w p I F Q Q 10 F\ U F Q❑ q O a 4 a IH 1 Ha oux-x ooaaaz<au 'F ga��wuF fEowc�aaw o IU � aazgwEndleaaagmv,rnv� a. a rmoux c� z wz H a V U x W V F m a s ()O " H" u Q Qmu❑w�aaaaaammmmm 039 ro n' IIIIIIIII MINI UNION IIIIIII i n MINI nIIIIIIIII •..•. 0 3 � 0 L 0 Q d R t� N R d ci C R .Q E 0 U d 0 U r r O N 0 co M M O O M M N M N I M O O CO w M l V — M N N a M 0 } U N 0 O Z U O a U) w Q a m Z a a- LL IT C M CO m O) N Z U U W F O W N Z ~ w Z 0O G (q < z_ f ZW c 0 N Z �FZyw w° z W O d° in W w o- a w w w y z m F- m w 2 v w d� 3 U CL W w w 2 Q CD K w v N G N a d Z_ Q Q N V N. N F Q N m V 2 p 0 J Q N f.. U (L Z m W r O -O 0 OI - m -O 0 Q a 'O N N U LL M fq 0 O. 0' Q V W Q D' Q L) z nr N O. E C Ev 0 0. E Qt N E W Jr 0 E zr N E :°:° y 0 wr EC7Ct0Qta W (� Q 2 o_cnC) M O O m O O N NU O U O O 0 0 C) O F1-0 O 10 Z O LL W fA J y NFU W =(n0 -j ycn0�J2NO W z � > m m �0=�i 10. 0 3 ? 1 DEPARTMENT REPORT: J� ��u nty. a Fh OF TKO TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services Director DATE: February 15, 2011 SUBJECT: Community Services Department Report for January 2011 Upcoming events of the Community Services Department for March 2011: Computers *PC Computer Basics Photoshop Elements, Senior Center Photos to Artwork, Senior Center Beginning Computers, Senior Center Mastering MS Word, Senior Center Dance *Line Dancing *Ballroom Dance *Swing/Latin Fusion *Intermediate Tap Dance, Play, & Pretend, La Quinta High School Beginning Ballet 5-10 yrs, La Quinta High School Beginning Belly Dance, La Quinta High School Ballet/Tap (4-6; 7-10 yrs), La Quinta High School Ballet/Jazz (4-6; 7-10 yrs), La Quinta High School Dance & Cheer (6-9 yrs), La Quinta High School Exercise & Fitness *Morning Workout *Mat Pilates *Core Stability Ball *Yoga for Health *Yoga for Seniors *Tai Chi Chuan/Qi Gong Nature Walk, Desert Plants, Bear Creek Nature Trail W.E.L.L. Morning Walks, Civic Center Campus Outdoor Interval Training, Civic Center Campus Tai Chi Chuan/Qi Gong, Fitness Center Yoga AM, Library Yoga PM, Museum Relaxing Movement, Library Jazzercise, Senior Center 03Z2 Zumba, Senior Center Body Challenge Sculpt & Tone, Senior Center Free Programs *Quilters *Woodcarvers Leisure Enrichment Hawaiian Culture & Hula (9-13 yrs; 14 & up), Senior Center Italian for Everyone, Senior Center Acrylic Landscape Painting (18 & up), Senior Center First Time Home Buyers, Senior Center Martial Arts Karate/Taekwondo, Senior Center Music Beginning Guitar, Senior Center Rock Solo Class, Senior Center Sports Disc Golf Clinic & Tournament, Civic Center Campus Special Events *St. Patrick's Luncheon *Fitness & Wellness Day Bicycle Rodeo & Traffic Safety Fair, La Quinta Park 161" Annual Soap Box Derby, Avenida Bermudas Tails on Trails, La Quinta Cove Oasis Special Interest *Bridge Basics & Beyond *Dog Training *Watercolor *Sketching and Drawing *Ceramics *Beginning Ukulele *Hooked on Loops *Acrylic Landscape Painting *Politics and Prose *Senior Center class or activity 0323 Community Services Department Attendance Report for the Month of January 2011 Summary Sheet Program 2011 2010 Variance Sessions Per Month 2011 2010 Leisure Classes 101 101 6 70 91 Special Events 85 90 -5 2 2 Sports 445 537 -92 20 18 Fitness Center 664 824 -160 25 26 Senior Center 1521 1761 -240 133 138 Total 2,822 3,313 -491 250 275 Senior Services Senior Center 276 238 38 14 13 Total 276 238 38 14 13 Sports User Groups La Quinta Park Use AYSO 800 1000 -200 24 23 Desert Boot Camp 50 50 0 11 10 LQ Rub Club 25 0 251 8 0 Sports Complex LQ Sports & Youth 60 120 -601 20 16 Facility/Park Rentals Senior Center Private Part 0 200 -200 0 1 Churches-2 750 750 0 10 10 Museum Meeting Room 60 120 -60 1 2 Osher Classes 75 140 -65 6 8 Libra Classroom 420 300 120 7 5 Civic Center Campus Private Part 0 50 -50 0 1 Park Rentals La Quinta Park 50 200 -150 1 4 Fritz Burns Park 100 50 50 2 1 Total 2,390 2,980 -590 90 81 Total Programs 5,488 6,531 -1,0431 3541 369 Vnllm}enr Hnurc Senior Center 2601 224 36 Total Volunteer Hours 1 2601 224 36 0324 Community Services Program Report for January 2011 2011 2010 2011 2010 Participants Participants Variance Meetings 1 Meetings Leisure Classes Tai Chi Qi Gong 3 8 -5 81 8 Fighting For Fitness 7 0 7 9 0 Zumba 21 16 5 8 8 Relaxing Movements 3 3 0 6 6 Yoga - Morning 12 0 12 4 0 Yoga - Evening 4 0 4 4 0 Ballet/ Tap 18 3 15 3 4 Microsoft Excel 8 6 2 4 3 Guitar - Be . 7 6 1 4 4 Guitar - Rock N' Blues 4 3 1 4 4 Jazzercise 15 11 4 8 10 Body Sculpting/ Core Workout 5 8 -3 8 8 Totals 1 1071 641 43 70 55 2011 2010 2011 2010 Participants I Participants I Variance I meetings I Meetings Special Events Pillars Of The Community 53 60 -7 1 1 Griffith Observatory Excursion 32 0 32 1 0 Totals 85 60 25F 2 1 2n11 2010 2011 2010 Participants Participants Variance Meetings Meetings Sports & Fitness Fitness Center 664 824 -160 25 26 Open Gym Basketball 3651 380 -15 13 12 Open Gym Volleyball 371 62 -25 4 4 W.E.L.L. Walking Club 18 0 18 1 0 Nature Walk 53 95 -70 2 2 Totals 1137 13611252 45 44 Community Services Totals 1 1,3291 1,485 -1841 1171 100 0325 Monthly Revenue Report for January 2011 RA^nfhii, Ruvnniia _ Farilifv Rantalc 2011 2010 Variance ... _...... Libra $ - $ - $ Museum $ 225.00 $ 75.00 $ 150.00 Senior Center $ 3,000.00 $ 4,650.00 $ 1,650.00 Parks $ 150.00 $ 410.00 $ 260.00 Sports Fields $ 880.00 $ 468.00 $ 412.00 Monthly Facilit Revenue $ 4,255.00 $ 5,603.00 $ 1,348.00 Ran M6h, Ravanua Senior Center $ 7,055.00 $ 7,753.00 $ 698.00 Community Services $ 3,406.00 $ 2,924.00 $ 482.00 La Quinta Resident Cards $ 12,180.00 $ 4,035.00 $ 8,145.00 Fitness Cards $ 1,035.00 $ 995.00 $ 40.00 Total Revenue $ 23,676.00 $ 15,707.00 $ 7.969.00 Ravanna Vanr fn nnfe Facility Revenue $ 32,798.00 $ 33,548.00 $ 750.00 Senior Center * $ 27,320.50 $ 48,641.00 $ 21,320.50 CommunityServices $ 30,052.00 $ 28,671.00 $ 1,381.00 La Quinta Resident Cards $ 48,425.00 $ 19,575.60 $ 28,850.00 Fitness Cards $ 4,025.00 $ 3,955.00 $ 70.00 Total Revenue to Date $ 142,620.50 $ 134,390.00 $ 8,230.50 * In 2010, the City received a $10,000 donation from David Orme's Trust which was used to update the Senior Center computer lab. In 2011, revenue decreased due to a reduction in classes offered and reduction of fees. •..� 0326 Senior Center Attendance Senior Center Program Report for January 2011 Part! ciAl Participation Variance Meetings Meetings Alt 2010 2011 Zulu Senior Activities ACBL 2 99ers" 196 346 -150 4 3 Bridge, Social/Party 458 444 14 16 13 Evening Dance 23 35 -12 1 1 Monthly Birthday Party 45 45 0 1 1 Monthly Luncheon (Chili Cock-0 85 80 51 1 1 Movie Time 50 45 51 4 5 Putting Action 15 32 -171 3 9 Tennis 185 115 70 8 6 Wii Bowling 6 22 -16 3 3 Senior Activity Total 1063 1164 -101 41 42 Senior Leisure Classes Computers 27 22 5 15 15 Core Stability Ball 5 0 5 4 0 Dance Workshop 4 0 4 1 1 Exercise 60 57 3 12 10 Golden Tones 69 58 11 4 4 Hooked on Loops 9 5 4 3 3 Line Dancing 9 0 9 4 0 Mat Pilates 24 25 -1 12 10 Mature Driver 17 10 71 1 1 Quilters 34 31 3 4 4 Sketch/Draw 26 15 11 4 4 Swing/Latin Fusion 8 15 -7 4 3 Tai Chi for Health 5 13 -8 3 4 Tap 14 21 -7 4 4 Ukulele Players 55 58 -3 6 6 Watercolor 23 22 1 4 4 Woodcarvers 50 25 251 4 3 Yoga for Health 19 21 -2 3 4 Senior Leisure Classes Total 458 398 60 92 80 TOTAL SENIOR PROGRAMS 1521 1562 -41 133 122 Senior Services CAP Warm Center 20 0 20 7 0 FIND 141 165 -241 4 4 HICAP 1 5 -4 1 2 Legal Consultation 4 6 -2 1 1 Notary 2 2 0 2 1 FREE Seminars/Presentations/Screenings (6)` 63 16 47 6 3 Volunteers 45 41 4 n/a n/a TOTAL SENIOR SERVICES 276 235 21 14 11 SENIOR CENTER TOTAL 1797 1797 -201 447 133 Included: Huh? Help U Hear; Memory Assessment Screening; Life Experiences DRMC Prostate Cancer presentation; Financial presentation; Life Experiences w/Mr. Hong " New ACBL Bridge group - This group is smaller than the original ACBL group. 0127 Parks Activities Updates For January 2011 The fountain for the Civic Center Campus has been shut -down for servicing. Staff used this opportunity to also do a full service of the fountain pump since it needed to be removed to replace the seal. The two main circulation pumps for the lake remain in normal operation and are not affected by the fountain pump. Two new dog bag dispensers and an additional drinking fountain (for dogs) were installed in the large dog section at Pioneer Dog Park. A fifth bench was installed in the small dog section. The project is now 100% complete. One resident who lives behind Pioneer Dog Park is complaining about the park lights and users being there until 10pm. Staff is working with the lighting engineer and lighting manufacturer to reduce the amount of light by adding louvers to the light bollards to reduce the light intensity. Park hours are from dawn until 10pm. A group of small dog owners are complaining about the size of the small dog section at Seasons Dog Park. Staff is continuing to meet with both small and large dog owners and neighbors to discuss options and potential costs. ». 032-9 Department Report: o`` Lam—� coo Fly OF "CNS'O TO: The Honorable Mayor and Members of the City Council FROM: Les Johnson, Planning Director/, DATE: February 15, 2011 v / SUBJECT: Department Report for the Month of January 2011 17 Attached please find a copy of the Planning Department Report which outlines the current cases processed by staff for the month of January 2011. 0329 O a. 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Jonasson, P.E., Public Works Director/City Engineer DATE: February 15, 2011 SUBJECT: Public Works Department Report for February 2011 Attached please find the following: 1. Citizen Service Request Summary; 2. Encroachment Permit and Plan Check Services Summary; 3. Capital Improvement Plan Status Update; 4. Monthly Summary of Public Works Tasks; imothy R. 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O O.L Q j d Y N °- U °) °- ° c°� o @ T C N d -C v- 0 L a� N� 3U �� O o Q c m rn o � a� L Y c M C Z •y C L .� O MONTHLY SUMMARY OF PUBLIC WORK TASKS MONTH OF: January, 2011 Employee's Hourly Labor Breakdown Crew#1 Crew #2 Crew #3 Maint. Mg. Code Activity 5 Men 4 Men 3 Men 1 Man Total 1000 Policing/Inspection 32 75 0 7 114 1001 Pot Hole -Repair/Patching 8 3 0 0 11 1002 Crack/Joint-Repair 0 0 0 0 0 1003 Pavement Marking/Legends 0 0 0 1 1 1004 Pavement Marking/Striping 22 0 0 0 22 1005 Curb Painting 0 0 0 0 0 1006 Other Traffic Controls 3 21 0 0 24 1007 Curb & Gutter Repair/Const. 0 0 0 0 0 1008 Other Concrete Repairs/Const. 0 0 0 0 0 1009 Street Sign Install (New) 0 1 0 0 1 1010 Street Sign Repair/Maint 46 9 0 2 57 1011 Debris Removal 25 22 1 0 1 48 1012 Right of Way Maint. 14 24 83 0 121 1021 CLEAN Catch Basin Inlet/Outlet 0 14 0 0 14 1022 Rondo Channel Outlet/Vault 0 0 0 0 0 1022A Desert Club Outlet/Vault 0 0 0 0 0 1023 S.D./ D.W./C.B. Repair/Maint. 0 6 0 3 9 1024 Gutter/Median Sand Removal 0 0 0 0 0 1025 Street Sweeping (Machine) 0 124 0 0 124 1026 Street Sweeping (Hand) 0 0 0 0 0 1027 Sidewalk/Bike Path Cleaning 2 0 1 0 3 1028 Dust Control 0 0 0 0 0 1029 Flood Control 0 0 0 0 0 1031 Parks/Retention Basins Inspection/Clean-L 2 16 80 1 99 1041 Irrig/ Weeding, Shrubs & Tree Trimming 85 26 169 3 283 1051 Landscape/Irrigation Contract Managemen 0 0 28 11 39 1052 Lighting/Electrical Contract Management 0 0 19 10 29 1061 Small Tools Repair/Maint. 2 0 0 0 2 1062 Equipment Repair/Maint. 2 0 0 0 2 1063 Vehicle Repair Maim. 6 13 0 0 19 1081 Trash/Litter/Recycable Removal 4 0 20 0 24 1082 Vandalism Repairs 0 6 0 0 6 1083 Graffiti Removal 174 60 28 11 273 1084 Maint. Yard Building Maint. 12 4 0 1 17 1085 Seminars/Training 86 49 19 10 164 1086 Special Events 0 12 0 0 12 1087 Citizen Complaints/Requests 143 49 0 0 192 1088 Meeting 5 23 4 19 51 1089 Office (Phone, paper work, reports, Misc.) 31 24 3 36 94 SUBTOTAL 704 581 4541 116 1855 1091 Over Time 2 4 12 0 18 1094 Jury Duty () 0 0 0 0 0 1095 Sick Leave 34 25 0 27 86 1096 Vacation 18 0 0 9 27 1097 Holiday 44 34 26 8 112 1098 Floating Holiday 0 0 0 0 0 1099 Worker Comp/ Bereavement/ STD 0 0 0 0 0 SUBTOTAL 981 631 381 44 243 TOTAL HOURS 8021 6441 4921 160 2098 TOTAL MILES 36951 28781 25381 145 9256 •N, 0341 Department Report: C LA UI TA PiLICE Served by the PAverside Courtly SheriFs Depart Police Department Monthly Report January 2011 Prepared for 0342 • Saturday, January 1, 2011 La Quinta Police Department SIGNIFICANT ACTIVITY REPORT Captain Raymond Gregory Chief of Police 2:34 AM — Officers arrested Avette Jones, 37 years -old from Indio, for DUI at Avenue 50 east of Jefferson Street. Jones was involved in a non -injury traffic collision at the round -a -bout at Jefferson Street and Avenue 52 and was later found stopped facing the wrong way on Avenue 50 by Indio Police Department. Jones was booked into the Indio Jail. 3:50 AM — Officers arrested Albert Gutierrez, 30 years -old from Indio, for being under the influence of a controlled substance at Jefferson Street and Miles Avenue. Gutierrez was booked into the Indio Jail. 8:22 PM -- Officers responded to the 79200 block of Highway I I I regarding an armed robbery thatjust occurred. The sole suspect, armed with a handgun, ran off with a Sony Play Station 3 but no money. The responding units arrived on scene within one minute of receiving the call and set up a perimeter around the desert and wash area with the assistance of Palm Desert officers. The area was searched with negative results. Sunday, January 2, 2011 11:15 AM —Patrol officers conducted an enforcement stop at Washington and Avenue 52 for expired registration. Bernardo Chapa, 53 yrs of La Quinta, admitted to taking a Department of Motor Vehicles registration tab off of an acquaintance's vehicle and putting it on his vehicle. Chapa was arrested and booked for possession of stolen property, putting a false tab on his license plate and for being an unlicensed driver. &:17 PM -- Officers responded to the 79300 block of Hwy I I l in reference to an armed robbery. Investigation revealed a male adult entered the business and brandished a handgun. The suspect ordered an employee to place the register's money inside a money bag. The suspect then grabbed the money bag and exited through the rear door. Officers checked the apartments located in the 47700 block of Dune Palms Road and observed a vehicle with three occupants. One passenger matched the description of the robbery suspect. The four subjects were detained and identified as investigation is ongoing. Monday, January 3, 2011 12:59 AM — Patrol Officers responded to a single vehicle traffic collision in the 78700 block of Sagebrush. The driver of the vehicle, Joshua Slamen, age 19 of Palm Desert, was arrested for driving under the influence. Tuesday, January 4, 2011 1:10 PM — Officers responded to the 61200 block of Fire Barrel regarding a domestic disturbance. Robert Salgado, age 63 of La Quinta, was arrested for domestic violence and booked into the Indio Jail. 5:00 PM — Special Enforcement Team Officers conducted a traffic stop on Camino Lavonda and arrested Stephanie Forrest, age 35 of La Quinta, for driving under the influence. Officers also arrested her passenger, Shylo Ashwood, age 32 of Sky Valley, for possession of suspected methamphetamine, drug paraphernalia and violation of probation. Both were booked into the Indio Jail. Wednesday, January 5, 2011 1:50 PM — Traffic Services Team Officers conducted a traffic stop at Hwy. I I I and Jefferson St, for a modified vehicle violation. Inspection revealed the engine serial number had been altered and the engine is believed to be • 0343 stolen. The driver, 29 years of Indio, was released from the scene pending further investigation. The vehicle was •towed and stored. Thursday, January 6, 2011 11:36 AM -- Officers responded to the 80400 block of Rivera Street regarding a check the welfare. An adult male, age 73, was found deceased. No signs of foul play were noted and it appears he died of natural causes. Friday, January 7, 2011 3:07 PM — Patrol Officers responded to a report of shots fired in the 54500 block of Avenida Alvarado. The victim entered his open garage and found a male attempting to steal his vehicle. The suspect ran from the garage and fired one round at the victim. The victim was not injured. The area was secured but the suspect could not be located. 4:44 PM — Officers responded to a report of a theft from a vehicle in the 54500 block of Avenida Velasco. The victim parked her car in the garage but left the garage door open. An unknown suspect(s) entered her unlocked car and stole her purse. Saturday, January 8, 2011 2:47 AM — Officers arrested Thomas Duane Foster, 47 years -old from La Quinta, for driving under the influence at Eisenhower Drive and Calle Nogales. Foster was booked into the Indio Jail. 1:00 PM — Officers responded to a theft in the 79700 block of Highway 111. Eugenia Cordova, age 45 of Coachella, was arrested for shoplifting. Cordova also had a misdemeanor warrant for theft. She was booked into the Indio Jail. 8:07 PM — Patrol Officers responded to a report of domestic battery in the 52900 block of Avenida Rubio. The suspect was gone when officers arrived. An Emergency Protective Order was granted. 011:40 PM —Officers conducted a traffic stop at Dune Palms Road north of Avenue 48. Yolanda Ann Santellan, 31 years -old from Coachella, was arrested for possession of a controlled substance and possession of prescription medication without a prescription. She was booked into the Indio Jail. Sunday, January 9, 2011 12:02 AM -- Officers arrested Gennie Marie Harris, 55 years -old from La Quinta, for driving under the influence at Washington Street and Sagebrush Avenue. Harris and cited and released. 12:45 AM — Officers arrested a 17 year -old juvenile for driving under the influence at Parkway Esplanade South and Calle Esplanade inside the Esplanade Housing Development after he was involved in a non -injury traffic collision. The juvenile was released to his parents at the station. 10:09 AM — Patrol Officers responded to the 52900 block of Avenida Rubio reference a domestic disturbance. Jimmy Hunter, 45 yrs. of La Quinta, left the location and was contacted north of the residence on Avenida Rubio. It was learned Hunter was a suspect in a previous domestic violence call. Hunter was arrested for the original incident and booked at the Indio jail on charges of misdemeanor domestic violence. 4:44 PM -- Officers arrested Elizabeth Perkovich, age 52 of La Quinta, for driving under the influence in the 54300 block of Avenida Alvarado. Perkovich was booked into the Indio Jail. Monday, January 10, 2011 7:14 AM — Officers responded to the 78800 block of Lima regarding a report of an unattended death. An adult male, age 67, appeared to have passed away from natural causes. I 1 U LI M 11:44 AM — Patrol Officers conducted traffic stop at Washington Street and Avenue 52. Eric Martin Gutierrez, age 27 •of Indio, was arrested for a felony probation violation, possession of marijuana in a vehicle and driving on a suspended driver's license. Tuesday, January 11.2011 8:53 AM — Officers attempted to stop a vehicle for a registration violation in the area of La Palma and Arosa Way. The vehicle failed to yield and the driver abandoned the vehicle in the 78800 block of Sanita and fled on foot. The driver, David Salomon Mendoza was located in a backyard and taken into custody without further incident. An investigation revealed Mendoza knew his license was suspended. Mendoza was booked on charges of driving while under the influence, resisting or delaying a peace officer and driving without a valid license. 4:40 PM — Officers responded to a report of a robbery that had just occurred at Hwy 11 and Simon Drive. Investigation revealed that a male entered a business, lingered in the store for several minutes then stole the tip jar off the counter. Officers located the suspect at Hwy 111 and La Quinta Dr. where he was taken into custody. He was identified as Miles Joseph Kennedy, 20 years of Palm Desert. He was booked into the Indio jail for robbery. Wednesday, January 12, 2011 4:00 PM -- Patrol Officers conducted a vehicle check on Montezuma and Arroba. The occupant, Brian Gelesko, 26 years of Palm Desert, was in possession of medications without a prescription. He was arrested and booked for the violation. Thursday, January 13, 2011 10:50 AM — Special Enforcement Team Officers, while conducting an investigation of a theft in La Quinta, attempted a traffic stop of James Ennis, age 36, in the area of Michigan and Idaho, Palm Desert. Ennis jumped from the moving vehicle and fled on foot. Ennis was located and arrested for driving an unreported stolen vehicle, possession of Wethamphetamine, committing a felony while on bail, and violation of probation. Friday, January 14. 2011 9:23 AM — Officers responded to the 50700 block of Washington Street regarding a report of a domestic disturbance. Investigation determined that Irving Adalid Mature, age 27 of La Quinta, struck his common law wife. The incident occurred in close proximity to their 8 month old child. Mature was arrested for assault with a deadly weapon, felony domestic abuse and child endangerment. He was booked into the Indio Jail. 7:25 PM — Officers arrested Manuel Torres, 31 years -old from La Quinta, for DUI at Avenue 52 and Cetrino Due to pre-existing medical problems, Torres was cited and released at his residence. Saturday, January 15, 2011 2:55 PM — Patrol Officers conducted a traffic stop at Hwy 11 I and Depot Drive. Karen McQuaid, 51 of Indio, was arrested and booked for DUI. Sunday, January 16,2011 2:10 AM— Patrol Officers conducted a vehicle check at Desert Club and Avenue 52. The driver, Amado Moreno Lopez, 37 yrs of La Quinta, was arrested and booked for DUI and driving on a suspended license. Lopez' license had been previously suspended for DUI. 3:03 AM — Patrol Officers conducted a vehicle stop at Eisenhower and Avenida Martinez. Alaina Theresa Lopez, 20 yrs of Indio, was arrested and booked for DUI. r1 U 0345 Monday, January 17, 2011 • 4:57 AM — Officers responded to a report of a disturbance in the 79400 block of Horizon Palms. Whitney Harrison, 18, of La Quinta got into a physical confrontation with family members. Harrison fled prior to deputies' arrival. Out of custody charges for assault with a deadly weapon will be filed. 7:41 AM — Officers responded to the 45300 block of Carrie Lane in reference to an incendiary device found at the location. The homeowner found the device lying on his front lawn. There was no property damage or injuries. The neighborhood was checked for additional incidents with negative results. 12:20 PM — Officers responded to a report of domestic violence in the area of Avenue 52 and Jefferson St. The victim stated that she and Mario Abelon, 31, of Palm Springs were arguing. The argument escalated and Abelon hit the victim who suffered a swollen lip and bruising to her right arm. Abelon fled before officers arrived and out of custody charges have been filed. An Emergency Protective Order was obtained in behalf of the victim. 6:57 PM — Officers responded to the 78900 block of Highway I I I in reference to a burglary that had just occurred. Jaime E. Perezchica, 30, and Cynthia Castro, 31, both of Coachella, were arrested for commercial burglary and conspiracy. The two were found in possession of stolen merchandise valued at one thousand dollars. Perezchica and Castro were transported and booked into the Indio Jail. Tuesday, January 18,2011 5:26 AM — Officers responded to the 80100 block of Avenue 52 regarding the theft of gasoline from a parked vehicle. The vehicle's owner observed an adult male taking gas from his vehicle and obtained a partial license plate as the suspect fled. While investigating the theft, officers located an adult male fitting the description of the theft suspect. David Joseph Becerra, 33, of La Quinta was identified by the victim. Becerra was arrested and booked for vandalism and petty theft. &Eednesdav,January 19,2011 12:18 AM — Patrol officers conducted a traffic stop on Washington St. and Palm Royal Dr. David Blake Brinkerhoff, 43, of Missouri was arrested and booked for driving under the influence. 8:15 AM — Officers conducted a vehicle check in the 79800 block of Highway 111. Salahaldeen Alwishah, 22, of Indio was arrested and booked for annoying or molesting a juvenile. The female victim, 17, was truant from La Quinta High School. 6:28 PM — Patrol officers responded to the 54300 block of Avenida Juarez regarding a report of a vehicle colliding with a residential structure. The driver was in her driveway when she accidentally accelerated into her garage and through the wall into the kitchen. CDF was called to the scene due to the structural damage to the residence. No one was injured in the incident. 6:50 PM — Officers responded to the 54100 block of Avenida Velasco regarding a disturbance. A juvenile, 14, was located at the scene and was found to be trespassing. He was transported home and released to his mother. Thursday, January 20, 2011 5:00 PM — Traffic officers arrested Taylor Olsen of La Quinta at Avenue 54 and Madison Street for driving under the influence. Friday, January 21, 2011 No Significant Activity If aturday, January 22 2011 0346 3:54 PM —.Officers responded to a disturbance in the area of Dune Palms Rd. and Avenue 48. Ralph Ceballos, 42, of • Indio was arrested and booked for a felony warrant for drug possession and possession of stolen property. 5:44 PM — Officers responded to a report of a shoplifter in custody in the 79200 block of Hwy 111. The suspect was arrested and booked into Indio Juvenile Hall. 9:43 PM -- Officers responded to the 55200 block of PGA Blvd. regarding a disorientated driver. The driver was located and stopped in the area of Madison St. and Avenue 54. Bernice Ellen Johnson, 70, of Westminster was arrested and booked for driving under the influence. Sunday, January 23, 2011 7:50 PM -- Officers responded to the 79200 block of Hwy I I I regarding a report of a theft in progress. As the suspects exited the location they were taken into custody without incident. Jennifer Mayfield, 36, of Indio and Richard Contreras, 20, of Indio were arrested and booked for burglary, possession of stolen property, child endangerment and being under the influence of a controlled substance. Officers located an adult male who was waiting in the parking lot for the two suspects. Kenneth Glenn, 42, of Indio was found to be under the influence of a stimulant and was taken into custody. Monday, January 24, 2011 12:13 AM — Officers conducted a vehicle stop at Avenue 52 and Washington St. The driver, Vincent Michael Paul Charter, 21, of Palm Desert was arrested for driving under the influence of alcohol and booked at the Indio Jail. 3:00 PM — Officers responded to Kohl's regarding three subjects who stole merchandise and fled the store. Ruben Hurtado, 28, of Indio, Alonso Estrada, 27, of Mecca and Vanessa Patino, 22, of Indio were arrested for commercial burglary and booked into the Indio Jail. auesdav, January 25, 2011 9:45 AM — Officers responded to a report of an attempted suicide in the 52-000 block of Avenida Martinez. An adult female had intentionally harmed herself and was transported to a local hospital for treatment and evaluation. Further investigation led to the arrest of Micah Dark, 31, of La Quinta for domestic battery. He was booked at the Indio Jail. Wednesday, January26, 2011 3:45 PM — Officers responded to a strong arm robbery in front of Bed bath and Beyond. The suspect approached the female victim from behind and grabbed her purse. The suspect fled on foot with the purse but was quickly apprehended by responding officers. The victim was transported to a local hospital for treatment. Pablo Gutierrez Ramirez, 28, of La Quinta was arrested for robbery and booked at the Indio Jail. 2:30 PM — Officers responded to the 51-200 block of Eisenhower Drive at the request of Lake County Sheriff's Department in an attempt to locate a 4 year -old child reported missing out of their County. The child was found unharmed at the location. Ruben Camarillo, 22, and Lachelle Trindle, 24, of La Quinta were arrested for child concealment and obstruction. They were both cited and released with charges being filed at the district attorney's office. Child Protective Services took custody of the child. Thursday, January 27, 2011 8:00 AM — Officers responded to a report of a domestic disturbance in the 79600 block of Dandelion. David Peace, 50, of La Quinta was arrested for domestic battery and booked at the Indio Jail. 11:30 AM — Officers conducted a vehicle stop at Montezuma and Eisenhower. The female driver, 55, of La Quinta was arrested after she refused to sign a citation for speeding and driving without a license. While being booked at the Wdio Jail, she threatened to hurt herself and was transported to a local hospital for treatment and evaluation. The arges for speeding and driving without a license will be filed with the district attorney. 0347 •Friday, January 28, 2011 4:30 PM — Officers responded to Wal-Mart reference two 17 year -old female juveniles detained for shoplifting. The juveniles, one of Indio and the other of Salton City were arrested for shoplifting and released to their parents. One of the juveniles was a reported as a runaway. Shoplifting charges will be filed with juvenile probation. 5:00 PM — Officers arrested Vanesa Rodriguez, 19, of Indio and Daisy Silva, 21, of Coachella for shoplifting at Target. They were both booked at the Indio Jail. 6:30 1'M — Officers from the La Quinta Special Enforcement Team conducted a vehicle stop at Washington and Avenue 50. Charles Pettigrew, 53, of Lucerne Valley was arrested for possession of methamphetamine and booked at the Indio Jail. 10:28 PM — Officers from the La Quinta Special Enforcement Team conducted a vehicle stop at Eisenhower and Calle Arroba. Dennis Osterhout, 20, of La Quinta was arrested for public intoxication and booked at the Indio Jail. Saturday, January 29, 2011 1:40 AM — Officer conducted a vehicle stop at Washington St. and Fred Waring Dr. Daniel Loera, 25, of Yucca Valley was arrested for driving under the influence of alcohol and booked into Indio Jail. 3:41 AM — Officers responded to a domestic dispute in the 47-700 block of Dune Palms. Joe Lopez, 23, of La Quinta was arrested and booked at the Indio Jail for domestic battery and violation of a restraining order. Sunday, January 30, 2011 011:25 AM — Officers conducted a vehicle stop in the 79-200 block of Canterra Circle. Robert Dean Wilmeth, 111, age 9, of La Quinta was arrested for driving under the influence of alcohol and booked at the Indio Jail. 4:26 PM — Officers responded to a graffiti call in the area of Dune Palms at the wash. A male juvenile, 13, of La Quinta was arrested and booked at the Indio Juvenile Hall for spray painting city equipment. Monday, January 31, 2011 2:15 AM — Officers conducted an unoccupied vehicle check in the Point Happy parking lot, located at Highway 11 I and Washington St. It was determined that the vehicle had been stolen during an earlier carjacking which occurred in Palm Desert. 2:20 PM -- Officers responded to a report of a burglary in the 44700 block of Liberty. A witness reported seeing two juveniles attempting to enter the residence. Officers located an open window where the screen had been removed. Officers checked the interior but no suspects were located. It did not appear the suspects made entry. A Check of the area was conducted but no suspects were located. • Ot 0343 0 u \— CITY OF LA QUINTA Traffic Services Team Report January 2011 Traffic Services Team Dep. Frederick Dep. Heffley Dep. Wiggs Cpl. Covington Sgt. Walton C.S.O. Delaney Dep. Reynolds SIGNIFICANT ACTIVITY The City of La Quinta has seen a decrease of29.63% of collisions on public roadways for the month of January. When all collision activity is counted, the residents and visitors throughout our city enjoy a 24.14% collision rate reduction for the month, in comparison to last month. There has also been a decrease of 50% in the number of Hit and Run collisions for the month when compared to last month. Public roadway collision activity is greatest during the weekdays, with Thursdays now accounting for approximately 24% of the total activity. 40% of collisions occur most often between the afternoon hours of 1:00pm and 6:00 pm. Additionally, 46% of all collisions result from unsafe speed and 14% from unsafe lane changes or right of way violations. The City of La Quinta has seen a significant decrease of 67% in the number of injuries resulting from collisions for the month of January. 0349 • Vehicles traveling at unsafe speeds and failing to yield the right of way are the primary collision factors for the City of La Quinta. As a result, La Quinta Traffic Services focus their attention toward education and enforcement of drivers who travel at unsafe speeds and fail to yield the right of way. Since it takes a significant period of time to compile data, the monthly Traffic Collision Statistics and Data Report contain only those reports which have been completed. Often times collision investigations require further follow up and are forwarded to the La Quinta Traffic Team. Traffic Services dedicates their time to conducting proactive enforcement while also following up on investigative leads. As a result, many investigations are pending and current collision data is not complete. The most current data is attached for informational purposes. In keeping with all developing trends, traffic services constantly shifts its focus to meet the leading causes of collisions within the city. u • 0350 Deputy Prezell Burgie Deputy Christian Bloomquist Deputy Jason Chancellor CITY OF LA QUINTA Special Enforcement Team January 2011 Sgt. Alan Northrup Summary of Activitv Deputy Josh Reinbolz Deputy Johnathan Lun Deputy Jesus Borrego Type of Activity # of Incidents Type of Activit # of Incidents Programs 3 Search Warrants 2 Vehicle Checks/Stops 130 Probation/Parole Searches 23 Pedestrian Checks 27 Arrest Warrants Served 3 Follow-ups 32 Arrests/Filing - Felony 5 Citations Issued 3 Arrests/Filings - Misd. 10 SIGNIFICANT ACTIVITY Officers from the La Quinta SET worked in partnership with the Bob Hope Classic committee to provide security for the celebrity and professional golfers during the event. Officers were tasked with duties that included Segway Patrol, clubhouse security, walking alongside designated celebrity and professional golfers, crowd control, traffic control, and maintaining peace amongst the spectators. 40 During the event, no major incidents occurred and the event was a huge success. 0351 • La Quinta SET Officers worked in cooperation with the Coachella Valley Narcotics Task Force (CVNTF) in investigating a specific residence in the northern portion of La Quinta. The residence was suspected to be a house that sold narcotics. While investigating the residence, La Quinta SET officers obtained information, contacted several subjects and made narcotic related arrests near the residence that supported the suspicions of narcotic trafficking. Information was shared between La Quinta SET and CVNTF which led to a search warrant being authored for the residence. SET members and CVNTF served a narcotics related search warrant and located additional narcotics and narcotic paraphernalia inside the residence. Members of the La Quinta SET received a follow up investigation regarding the theft of a security camera from a residence. During the initial investigation, video surveillance from the incident was recovered. La Quinta SET members viewed the surveillance video and immediately identified the suspect from a previous investigation. The following day, officers from La Quinta SET detained a known associate of the identified suspect. Officers were able to obtain information from the associate as to the whereabouts of the suspect. While speaking with the known associate, additional La Quinta SET Officers located the primary suspect driving a vehicle in Bermuda Dunes. Officers attempted to conduct a traffic stop, but the suspect sped away and eventually jumped out of the moving car and ran from SET Officers. After a short foot pursuit, the suspect was arrested. It was later determined the vehicle he was driving was an unreported stolen vehicle out of Palm Desert. The suspect was taken back to the substation and interviewed. During the interview, the suspect admitted to stealing items from the • La Quinta residence. The subject was arrested for theft from a residence with prior prison terms. In addition, he was arrested for vehicle theft, possession of methamphetamine, committing a felony while on bail, violation of probation and resisting arrest. 40 La Quinta SET members conducted a follow up investigation regarding a theft from a retail business along the Hwy I I I Business District corridor. The investigation led to the identification of a female suspect who lived in Palm Desert. SET members authored a search warrant for the suspect's residence. Officers from La Quinta SET served the search warrant and located the identified suspect. During the commission of the search warrant none of the stolen items were recovered, however, several items of narcotic paraphernalia were located. An interview was conducted with the suspect. During the interview, the suspect admitted to stealing the items from the La Quinta business and explained that the items were given away as Christmas presents. 0352 Deputy William Fiebig CITY OF LA QUINTA Business District Deputy Report December 2010 -- January 2011 SUMMARY OF ACTIVITY Business Management Contacts 38 Investigations 23 Suspects Arrested / Charged 10 SIGNIFICANT ACTIVITY NOTE: Due to a circumstance beyond my control during the last week of December, 2010, I was not able to complete a monthly activity report during that month. As a result, this activity report will include the months of December, 2010 and January, 2011. December, 2010 I am working an identity theft investigation in cooperation with Cabazon Station Investigators. The suspect is forging checks in the victim's name and used these checks to purchase merchandise at local retail stores in La Quinta, Palm Desert, and Cabazon. The investigation is continuing. 0353 • I arrested a suspect at a local retail store for commercial burglary after stealing food and clothing merchandise, purportedly, for herself and her children. I am continuing a massage therapy investigation in which a subject is conducting business activity from his residence without the required licensing. This investigation came to my attention after allegations of inappropriate sexual conduct were reported against the subject. I arrested five suspects for providing alcoholic beverages to minors (under 21) at various local min -mart and liquor stores. These arrests were conducted during a "Shoulder Tap" alcohol decoy program. I arrested two suspects for shoplifting from local retail stores. In each case, the suspect stole clothing items from local retail stores. January, 2011 I am working in conjunction with a local property manager to develop ways to prevent graffiti and vandalism at his property. Community Service Officer Fowler and I will be preparing a Crime Prevention Through Environmental Design (CPTED) report for the property manager. I have identified a suspect and the vehicle he used in an attempt to run over a local resort • employee during a verbal altercation. Assault with a deadly weapon charges are being filed against the suspect. I am investigating a credit card fraud at a local retail store. The suspect is using numerous stolen credit cards for purchases. During a routine property check of a vacant business, I observed an individual loitering behind the business. The subject was arrested for an outstanding failure to appear (FTA) and narcotic warrant. BUSINESS/COMMUNITY EVENTS December, 2010 I attended two ribbon cutting ceremonies recognizing the opening of new businesses in La Quinta. I attended the mayor's luncheon where I was able to network with local businesses and make several business contacts. In conjunction with a local retail store, I participated with the School Resource Officers • (SRO) in the "Shop with a Cop" program to purchase holiday gifts for needy children. 035N I participated in the "Blue Light Ceremony" for fallen law enforcement officers. This event was help at La Quinta City Hall. January,2011 I attended a ribbon cutting ceremony for a local business. I worked with the local PGA golf facilities during the Bob Hope Classic charity golf tournament. During this event I was able to make numerous business owner contacts. worked the 5`s Annual La Quinta Car Show where I provided patrol coverage. I attended the mayor's luncheon where I had a chance to talk to city council members. This particular luncheon was the "State of the City" address by the mayor. I also made new business contacts during this event. BUSINESS C0MMUNITYSPECL4L PROJECTS December. 2010 • I am continuing to work in developing the Indio Station Volunteer Mounted Posse Equine Unit in an effort to incorporate their services in or around the business district community in La Quinta. I developed a proposal to pass an ordinance to deter graffiti incidents in La Quinta. This proposal was provided to supervision and submitted to the City of La Quinta for further consideration. The proposal included the mandatory locked storage of spray paint canisters sold at La Quinta retail stores. This proposal was approved by the city council. I developed the following crime prevention programs during the month o December. These programs were conducted in partnership with the La Quinta School Resource Officers and the La Quinta Police Department Volunteers. Highway I I I Saturation Program. Bait Car Program. Drone Car Program. Graffiti Eradication Program. Minor Alcohol Decoy Program. Juvenile Probation Compliance Program. The purpose of these programs was to reduce thefts and other crimes, and promote a safe environment for holiday shoppers. 0 January,2011 0355 is I developed a La Quinta Police Department Bank Robbery Response Plan which I presented to patrol officers as patrol briefing training. I provided copies of the response plan to watch commanders, a lieutenant, and the station commander. I am currently drafting a revised assignment description in support of the Business District Community Service Officer position. This officer will be designated to work cooperatively in assisting me throughout the business district. At the request of a local retailer, I developed a crime prevention power point presentation for her employees in identifying fraud. 0�56 • Officer R. Smith La Quinta High School CITY OF LA QUINTA School Resource Officer Report January 2011 Summary of Activity Type of Activit Number of Incidents Criminal Reports 7 Arrests 1 Home Visits 6 City Park Checks 6 Vehicle Checks 4 Pedestrian Checks 12 County Citations 6 Public Assist 12 Investigations Follow-up 9 District Attorney Filings 1 SIGNIFICANT ACTIVITY I received a report about strange and threatening behavior from a student. The student was upset because his ex -girlfriend's mother would not allow him to see the girl and did not want him to have contact with the girl. The male made several statements to a number of people (both students and teachers) about wishing harm would come to the mother of his ex -girlfriend. He pretended to call in air strikes and made reference to wishing she would die. He also commented that he thought he should start practicing killing since he wants to become a Marine. Based on the student's behavior, the mother 0,)J7 • 0 and her daughter sought a restraining order against the male. I also performed the Kids with Guns Protocol after receiving information he might have possession of a rifle. I did not locate a rifle but did find multiple knives which were seized and removed from the residence. The knives may be returned at a later date. 0358 0 • CITY OF LA QUINTA School Resource Officer Report January 2011 Officer C. Trueblood Summit High School Paige Middle School Horizon School Summary of Activitv Type of Activity Number of Incidents Reports 12 Arrests 16 Assist Other Departments 2 Pedestrian Checks 22 Vehicle Check g City Park Area Checks 0 Traffic Citations 1 City Municipal Code Citations 12 Business Checks 0 Follow-up Investigations 1 Public Assists 1 Calls for Service g SIGNIFICANT ACTIVITY • 1 investigated a report of criminal threats made between two 16 year old male students at Summit High School. The suspect approached the victim multiple times and made threats to kill him in retaliation for testifying against him in a criminal case recently. The suspect was arrested and booked into the Indio Juvenile Hall for Victim/Witness Intimidation and for Criminal Threats. • 1 arrested a 14 year old male student at Colonel Mitchell Paige for possession of marijuana on school grounds. After being placed under arrest the juvenile made statements about committing suicide when he was released. I transported the juvenile to Oasis Mental Health for a 72 hour evaluation. Charges for the marijuana were filed out of custody. • A DSUSD security agent at Summit High School was attempting to remove a disruptive • 7`" grade female Opportunity Program student from class when she punched him in the face. The agent attempted to detain the student at which time she began physically assaulting him. He was able to take her to the ground at which time another female 0359 • student began hitting the agent in the back of the head. The agent deployed his pepper spray on the two female students causing them to discontinue their assault on him. I arrived as he sprayed them and took the two females into custody. The security agent transported himself to the hospital with minor injuries to his head and neck. The two suspects were arrested and booked into the Indio Juvenile Hall on felony battery charges. I responded to the 45400 block of Sunbrook Lane in response to multiple juveniles entering a vacant residence at the location. I had been to this residence on multiple occasions in reference to juveniles entering the unoccupied residence through forced open rear doors. I detained five male 10th grade La Quinta High School Students inside the residence. Inside the residence was a small amount of marijuana and an apple that had been turned into a pipe. There was a large amount of marijuana smoke filling the room which the juveniles were hiding in. All of the juveniles were arrested for possession of marijuana and criminal trespass and were released to their parents. Charges were filed out of custody. • 1 arrested an 81h grade male student at Colonel Mitchell Paige Middle School for multiple counts of burglary. The student had stolen numerous school ID cards from the main office which he used to purchase items from the cafeteria over a two day period. The juvenile was released to his parents and charges were filed against the student out of custody. • 1 responded to Colonel Mitchell Paige Middle reference a report of a fight. Two 8`h grade male juveniles had agreed to play "Body Shots" to resolve a disagreement. Body Shots is a "game" routinely being "played" by students in the district. It involves the two students agreeing to punch each other repeatedly anywhere between the neck and the waist until someone gives up. The two juveniles entered the school bathroom and began hitting • each other. One juvenile punched the other in the face causing two teeth to fall out. The juvenile with his teeth knocked out was transported to an oral surgeon by his mother. Charges of misdemeanor battery and felony battery were filed against both juveniles out of custody. • 1 responded to Mediterra Apartment Homes in reference to a report of juveniles drinking alcohol in the parking lot. I arrived and detained 4 juveniles and 2 adults. One adult, Oscar Higuera, 21, of Cathedral City was found to be in possession of Ecstasy, burglary tools and brass knuckles. He was arrested and booked at the Indio Jail. The juveniles were issued truancy citations. • 0360 0 0 CITY OF LA QUINTA School Resource Officer January 2011 Officer D. Alexander La Quinta Middle School Franklin Elementary School Truman Elementary School Adams Elementary School Summary of Activity Type of Activity Number of Incidents Reports 5 Arrests 7 Business Check 5 District Attomey Filings 6 City Park Area Checks 0 Y.A.T. Referrals 5 Home Visits 2 Follow-up Investigations 3 Vehicle Checks 2 Public Assist 10 Pedestrian Checks 11 Traffic Citations / Traffic Stops 6 SIGNIFICANT ACTIVITY La Ouinta Middle School I arrested 6 Juveniles in the month of January for the following crimes: theft, conspiracy, vandalism, and possession of drug related paraphernalia on school grounds. John Adams Elementary No significant issues reported. • Benjamin Franklin Elementary 0361 . Suspicious activity regarding a parent who sent a text message to the parent of another student stating he would take care of a bullying issue between their daughters. The Parents are related to each other and it appears the incident is a family related issue The incident was documented by Deputy Smith. • Harry Truman Elementary No significant issues reported. I began working on a "Stranger Danger" presentation for the three elementary schools. I hope to have the power point presentation completed in February. I will be conducting the presentation to the student of the elementary schools with handouts to be sent home to the parents. I continue to conduct traffic control before and after school in an attempt to alleviate the traffic congestion on Park Avenue north of Avenue 50. 3 062 x N CITY OF LA QUINTA Community Service Officer Report January 2011 C.S.O. Artesia Diaz C.S.O. Melinda Verdugo C.S.O. Bridget Delaney Summary of Activitv Type of Activit Number of Incidents Burg[ ry Investigations 4 Grand Theft Reports 4 PettyTheft Reports 3 Vandalism/Malicious Mischief Reports 5 Traffic Collision Response 25 Vehicle Code or Parking Citations 57 Abandoned Vehicles Tagged/WarningTagged/Warning 3 Towed Vehicles 0 Lost or Found Property Reports 1 Stolen Vehicle Report 0 Custodial / Non -Custodial Transport 6 Miscellaneous Calls 87 0363 101 E Danese Maldonado Volunteer Coordinator CITY OF LA QUINTA Citizens On Patrol Community Policing Office Monthly Volunteer Report January 2011 Summary of Acfivit'v Community Policin Office Number Citizens On Patrol Number Monthly Volunteer Hours 161 Traffic Control / Collision 0 Hours Y.T.D. 161 Business Checks 94 Hours 4/03 to Present 19,881 Training Hours 2 CPO Monthly Visits 112 Courtesy Notifications 2 CPO Y.T.D. Visits 112 Miscellaneous 0 CPO Visits 4/03 to Present 17,183 Neighborhood Patrol 50 Vacation Checks 48 Patrol Hours 101 Y.T.D. Patrol Hours 101 Hours 7/06 to Present 1 6,089 l:A rate Tor value recelvea Tor volunteers IS $16.24 - 2010 totals to May = $16,264 savings. Total savings since 2003 = $379,431. CA rate for value received changed and is now $23.29 - 2010 totals since May 2010 + $46,000 Total savings since 2003 = $446,822.00 We currently have 12 active office volunteers who staff and maintain the Community Policing Office in Old Town. These volunteers do a variety of data entry functions as well as assisting community members who enter the office. We currently have 9 Citizen on Patrol volunteers serving our community. The Citizens On Patrol vehicle was out of service due to maintenance issues this month and impacted the ability of our volunteers in carrying out their duties. 0364 Department Report: LA Ul TA P@�LICI Served by the P.iverside County Sherffs Departrnem Crime Statistics Summary December -- 2010 • Prepared for • 0365 8 9 10 11 12 13 CITY OF LA QUINTA Crime Comparison -- December CRIME December December YTD 2010 YTD 2009 2010 2009 AGGRAVATED ASSAULTS 8 8 61 66 BURGLARY 40 44 449 561 BURGLARY - VEHICLE 14 12 170 240 DOMESTIC VIOLENCE 18 17 214 175 HOMICIDE 0 0 1 1 NARCOTICS VIOLATIONS 18 22 245 265 ROBBERY 5 3 26 24 ROBBERY - CAR JACKING 0 0 1 0 SEX CRIME FELONY 4 2 53 57 SEX CRIME MISDEMEANOR 2 4 9 26 SIMPLE ASSAULTS 15 9 102 79 THEFT 73 65 699 824 VEHICLE THEFT 7 7 62 83 CITY OF LA QUINTA Average Response Time December 2010 TYPE OF CALL RESPONSE TIME (MINUTES) NUMBER OF INCIDENTS EMERGENCY 4.96 5 ROUTINE 8.6 1,222 Data from Riverside Co. Sheriffs Department Data Warehouse, Average Response Time Report. r 1 U Of 0366 • • Crime Distribution Table Dec-10 % of Total Dec-09 % of Total 1 AGGRAVATED ASSAULTS 8 3.92% 8 4.15% 2 BURGLARY 40 19.61% 44 22.80% 3 BURGLARY - VEHICLE 14 6.86% 12 6.22% 4 DOMESTIC VIOLENCE 18 8.82% 17 8.81% 5 HOMICIDE 0 0.00% 0 0.00% 6 NARCOTICS VIOLATIONS 18 8.82% 22 11.40% 7 ROBBERY 5 2.45% 3 1.55% 8 ROBBERY - CAR JACKING 0 0.00% 0 0.00% 9 SEX CRIME FELONY 4 1.96% 2 1.04% 10 SEX CRIME MISDEMEANOR 2 0.98% 4 2.07% 11 SIMPLE ASSAULTS 15 7.35% 9 4.66% 12 THEFT 73 35.78% 65 33.68% 13 VEHICLE THEFT 7 3.43% 7 3.63% Total 204 96.08% 193 95.85% CITY OF LA QUINTA December 2010 Crime Distribution 73 so 70 60 50 40 40 30 14A 18 15 3 20 10 a w w< x < z z 3, a -a < ace c <c o o 0 oa 0 0 �z � xn r- ;o dx >< m an c' o co >°' oc' cb a �y rz zy o o� x� z'' K n ry z a m� m c m mz z x w a 0367 11 CJ 900 800 700 600 500 400 300 200 100 0 • 80 10 60 50 40 30 20 10 0 Month to Month Crime Comparison - December O O oy O O ya cAi s� om -20 Year to Date Crime Comparison - December —�7 I� i 40 � i,; Y <O x <z 0 ® December 2010 13 December 2009 ® YTD 2010 0 YTD 2009 0363 Month to Month Calls for Service Comparison December2010 Dec-10 ® Dec-09 3,500 3,000 2,390 2,500 2, 000 1,728 1,500 1 225r 1,000 500 0 Total Non-Crinninal Criminal Year to Date Calls for Service Comparison O YTD 2010 p YTD 2009 40,000 35,000 34,405 3 30,000 25,000 18,937 "1b. 20,000 �4�857" 15,000 10,000 5,000 0 Total Non -Criminal Criminal • 0369