2011 03 09 IABP.O. Box 1504
L,� QUINIA, CALIFORNIA 92247-1504
78-495 C\LLF TAMPICO (7 6 0) 7 7 7 - 7 0 0 0
Lz� QUINIA, CALIFORNIA 92253 FAX (760) 777-7101
AGENDA
INVESTMENT ADVISORY BOARD
Caucus Room
78-495 Calle Tampico- La Quinta, CA 92253
March 9, 2011 - 4:00 P.M.
CALL TO ORDER
a. Pledge of Allegiance
b. Roll Call
11 PUBLIC COMMENT - (This is the time set aside for public comment on any matter
not scheduled on the agenda.)
III CONFIRMATION OF AGENDA
IV CONSENT CALENDAR
A. Approval of Vnutes of Meeting on February 9, 2011 for the Investment
ti
Advisory Board.
V BUSINESS SESSION
A. Transmittal of Treasury Report for January 2011
B. Proposed Amendment to the 2010-2011 Investment
C. Continued Discussion of the Investment Advisory Board 2011-12 Work Plan and
2011-12 Investment Policy
Vi CORRESPONDENCE AND WRITTEN MATERIAL
A. Month End Cash Report and other selected Financial Data -
February 2011
B. Pooled Money Investment Board Reports - December 2010
Vil BOARD MEMBER ITEMS
Vill ADJOURNMENT
PUBLIC NOTICES
The La Quinta Caucus Room is handicapped accessible. If special equipment is needed for the hearing impaired, please call the
Finance Department at 777-7150, twenty-four (24) hours m advance of the meeting and accommodations will be made.
Any writings or documents provided to a majority of the Investment Advisory Board regarding any item on this agenda will be
made available for public inspection at the City Clerk counter at City Hall located at 78-495 Carle Tampico, La Quinta, CA 92253,
during normal business hours. �9§
INVESTMENT ADVISORY BOARD
Meeting
February 9, 2011
CALL TO ORDER
Regular meeting of the La Quinta Investment Advisory Board was called to order at the
hour of 4:03 P.M. by Vice -Chair Spirtos followed by the Pledge of Allegiance.
PRESENT: Board Members Mortenson, Blum and Spirtos
ABSENT: Board Member Park
OTHERS PRESENT: John Falconer, Finance Director and Vianka Orrantia, Senior
Secretary
11 PUBLIC COMMENT - None
III CONFIRMATION OF AGENDA - Confirmed
IV CONSENT CALENDAR
1 Approval of Minutes of Meeting on January 12, 2011 for the Investment
Advisory Board.
Board Member Spirtos requested that the following correction be made to page
3, under appointment of Investment Advisory Board Vice -Chairperson
Board Member Spirtos neminated
herself as Vice -Chairperson
MOTION - It was moved by Board Members Blum/Mortenson to approve the
Minutes of January 12, 2011 as amended. Motion carried unanimously.
V BUSINESS SESSION
A. Transmittal of Treasury Report for December 2010
Mr. Falconer presented and reviewed the staff report for the month of
December, advising the Board that the overall average maturity increased from
181 days to 265 days with the yield continuing to remain the same. Mr.
Falconer further advised that there was an increase in the U.S. Treasury
investments as a result of the drawn down in LAIF.
In response to Board Member Spirtos, Mr. Falconer replied that the drawn down
in LAIF was a result of some concerns with the state's budget and the
extension of yield to a longer term.
General discussion ensued amongst the Board and staff regarding the increase
in yield in the two-year Treasury note.
Mr. Falconer advised that in late January the City was in receipt of the first
installment of property tax remittance, which a small portion was invested in
LAIF and the remainder invested in various commercial paper and Federal Home
Loan bank discount notes.
In response to Board Member Spirtos, Mr. Falconer advised that the table on
page 2, column "Other" the $1.00 reflected was a rounded number. Mr.
Falconer further advised that under the current Investment Policy there are two
classifications of Medium -Term Notes: TLGP and Non-TLGP Corporate Notes.
Reflected on page 4 are the current reclassification changes which went from
10% to 20%.
MOTION — It was moved Board Members Mortenson/Blurn to review, receive,
and file the Treasurers Report for August, 2010. Motion carried unanimously.
B. Consideration of Fiscal Year 2011-2012 Work Plan Items and Review the
2011-2012 Investment Policy
Mr. Falconer summarized for the Board the process of the review of the 2011 -
2012 Work Plan Items and the 2011-2012 Investment Policy. Mr. Falconer
suggested to the Board that one of the items for consideration would be an
alternative to LAIF.
2
General discussion ensued amongst the Board and staff regarding the concerns
of LAIF and possible alternatives.
In response to Board Member Mortenson, Mr. Falconer clarified that CAMP is a
joint power authority set up similar to LAI F with same day liquidity, managed by
PF&M and similar to that of a commercial money market funds.
In response to Board Member Spirtos, Mr. Falconer advised that due to the
policy's buy and hold policy, the City does have exceptions to sell an
investment prior to maturity (i.e. liquidity or risk of loss of principal).
In response to Board Member Blum, Mr. Falconer advised that the City uses
brokers such as those used by LAIF, with the only difference is the dollar
invested by LAIF vs. that of the City are larger.
Continued general discussion ensued amongst the Board and staff regarding
LAIF.
MOTION — It was moved by Board Members Spirtos/Mortenson to continue the
review of the 2011-2012 Work Plan and the 2011-2012 Investment Policy.
Motion carried unanimously.
C. California Municipal Treasurer's Conference — San Diego, CA April 19 —
22, 2011
Mr. Falconer presented the staff report advising that the Annual California
Municipal Treasurers Association Conference will be held April 19 — 22, 2011 in
San Diego, California. Mr. Falconer further advised that the City does provide
for one staff member and two Board Members to attend upon Council approval.
Board Members Spirtos and Mortenson volunteered to attend.
MOTION — It was moved by Board Members Blum/Mortenson to have
Investment Advisory Board Members Spirtos and Mortenson attend the CIVITA
Conference in San Diego, CA. Motion carried unanimously.
VI CORRESPONDENCE AND WRITTEN MATERIAL
A. Month End Cash Report — January 2011
Mr. Falconer presented and reviewed the January 2011 Month -End Cash Report
advising that page 2 reflects the overall investments for the month totaling $10
3
million, $5 million in commercial paper at 25 basis points for 45 days and $5
million in Federal Home Loans Bank Discount Notes at 12 basis points for 30
days.
Noted and Filed
B. Pooled Money Investment Board Reports — November 2010
General comment was made by Mr. Falconer advising that the average life for
LAIF in comparison to a year ago has declined from 222 days to 184 days, with
the rate also down from 61 basis points to 45 basis points.
Noted and Filed
Vil BOARD MEMBER ITEMS - None
Vill ADJOURNMENT
MOTION - It was moved by Board Members Mortenson/Blum to adjourn the meeting at
4:46 p.m. Motion carried unanimously.
S�plmitted
Vianka Orrantia
Senior Secretary
in
INVESTMENT ADVISORY BOARD Business Session: A
Meeting Date: March 9, 2011
ITFM TITI F-
Transmittal of Treasury Report
for January 31, 2011
BACKGROUND:
Attached please find the Treasury Report for January 31, 2011
RECOMMENDATION:
Review, Receive and File the Treasury Report for January 31, 2011
4
John M.
Ti� 4 a & a"N&
MEMORANDUM
TO La Quinta City Council
FROM John M Falconer, Finance DirectorrFreasurer
SUBJECT: Treasurer's Report for January 31, 2011
DATE February 28, 2011
Attached is the Treasurer's Report for the month ending January 31, 2011. The report is submitted to
the City Council each month after a reconciliation of accounts is accomplished by the Finance Department.
The following table summarizes the changes in investment types for the month:
Investment
�einning
P.rch
ased
NotesS.J�d/Mat.red
—Other
—
—Ending
Change
LAW
Certificates of Deposit
'
31.373,655
$ 13,347,325
$ (27,430,000)
0
$ 17,290,980
(14.082,675)
US Treasuries
a
[Comorate
969,000
94,879,316
(2)
969,000
0
US Gov't Sponsored Enterprises
-
25,000,000
(2)
11,253
94,890,569
11.253
Commercial Paper
-
9.000.000
(2)
(2.008)
24.997.992
24,997,992
Notes
15,107,239
(2)
(1,806)
8,998,194
8,998,194
Mutual Funds
3,593,955
(12.178)
15,095.061
(12,178)
Subtotal
$ 145,923,165 1
47,347,325
If
$ 27,430,000
0
,739
�4
3,593.955
,835,751
$ fS5
0
�$19,912,�58�
Cash Z, 92b,ti 11 1 $ 233,293 (1) & (3)1 TS, 159 931)4 233,293
ITotal I Z, 14b,1349,176 1 $ 47,580,618 $ (2:�.�_4�30,00fl 166,995,6,�5 $ 20.145,879
I certify that this report accurately reflects all pooled investments and is in compliance with the California
Government Code; and is in conformity with the City Investment Policy.
As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated
revenues are available to meet the pools expenditure requirements for the next six months. The City of
La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York
Monthly Custodian Report to determine the fair market value of investments at month end.
Y&" V — —
-Z—/ Z— Z— 0
J-h M Fa
Fmance D,
Date
Footnote
(1) The amount reported represents the net increase (decrease) of deposits and withdrawals from
the previous month.
(2) The amount reported in the other column represents the amortization of prermurn/discount for the
month on US Treasury, Commercial Paper and Agency investments.
(3) The cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments
before warrants are presented for payment by the payee at the bank.
Treasurer's Commentary
For the Month of January 2011
Cash Balances — The portfolio size increased by $20.15 million to end the month at $166.84
million. The major reason for the increase was the receipt of $21.6 million (versus $25.6
million in Jan 2010) in County property taxes.
Investment Activity — The investment activity resulted in an average maturity decrease of 59
days from the prior month to end the month of January at 206 days. The Treasurer follows a
buy and hold investment policy with two (2) Commercial Paper purchases totaling $9 million
and two (2) Federal Home Loan Bank Discount Notes totaling $25 million purchased. The
sweep account darned $32 in interest income for the month of January and the bank fees for
the month were $ 2,057 which resulted in a net decrease of $2,025 in real savings.
Portfolio Performance — The overall portfolio performance had a nine basis point decrease
from the prior month and ended at .43% for the month, with the pooled cash investments at
.51 %. The portfolio yield should continue to stay at these levels for the near future. At this
time last year, the portfolio was yielding .43% which reflects the current interest rate
environment. I
Looking Ahead
The Treasurer is still concentrating on safety first and foremost. In the short term, the
Treasurer will be maintaining a lesser percentage in LAIF due to the Governor's FY 2011/12
budget proposal to eliminate Redevelopment Agencies state-wide. The Treasurer has reduced
the LAIF RDA Account to zero until the Governor's budget proposal is finaled.
With the decrease in LAIF, the Treasurer will be investing in commercial paper and Federal
Home Loan or Federal Farm Credit Sponsored Enterprises (GSE).
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CII, of La Wont
Companative Rates of Interest
JJuJJ, 31, 2011
CRY of U Otanot
Thmia
AUgUSIZOUt
4 94%
501%
4.97%
48
4.97%
495%
Sapt 2006
498%
501%
499%
53
5,00%
502%
002006
500%
502%
501%
67
4g6%
5 10%
No, 2006
504%
503%
503%
62
494%
5 13%
Due 2006
508%
504%
506%
80
490%
5 13%
Jan 2007
5 18%
5 12%
5,16%
64
498%
516%
Feb 2007
5 19%
513%
5.17%
45
4.95%
518%
Mar2007
521%
503%
515%
67
488%
521%
ApF2007
5,20%
514%
515%
42
4�84%
522%
May 2007
520%
505%
516%
32
461%
525%
June 2007
5,19%
488%
5,10%
85
481%
525%
FY 07208
July 2007
521%
490%
5 12%
129
480%
526%
August 2007
5 17%
485%
508%
109
459%
525%
Sept 2007
5 16%
486%
506%
129
4.00%
523%
Olg2007
5 11%
485%
502%
116
395%
5 14%
Noy 2007
503%
483%
496%
99
334%
496%
DA�2007
495%
343%
445%
123
339%
480%
Jan 2008
458%
333%
422%
96
2 31%
462%
Feb 2008
4 12%
324%
385%
86
207%
416%
Ml
407%
283%
367%
74
150%
378%
Apr2005
345%
327%
341%
82
1.70%
340%
May 2008
3 14%
327%
3 17%
63
192%
307%
June 2008
309%
iw%
2,86%
80
214%
2,89%
FY 08109
July 2008
299%
193%
2.77%
62
1 70%
188%
2,29%
275%
2 18%
279%
August 200E
3 16%
192%
2,88%
51
1 69%
1.89%
214%
238%
208%
278%
Sept2GOS
281%
1J92%
2.6,4%
37
1 42%
1,79%
1,96%
200%
2,13%
277%
OyA2008
2,66%
261%
261%
29
OW%
1.40%
172%
150%
207%
2 71%
No, 2008
2.38%
236%
236%
64
0 15%
0.49%
104%
1.25%
145%
2,57%
Oec 2008
1�60%
018%
1,42%
116
005%
025%
0,59%
088%
0,97%
235%
Jan 2009
136%
0 18%
1,23%
82
0 15%
035%
0,43%
088%
031%
205%
Feb 2009
1 23%
0 18%
1 11%
75
030%
050%
061%
088%
048%
1 87%
W, 2009
126%
0.18%
1 13%
69
020%
042%
070%
0,88%
037%
1 82%
A,2009
0 9J%
0 18%
085%
54
031%
033%
059%
0,88%
028%
161%
M., 2009
092%
0 113%
084%
so
0 18%
030%
053%
088%
023%
153%
Jwo 2GO9
085%
029%
080%
ill
020%
035%
055%
1 13%
026%
138%
FY 09/1 a
July 2009
069%
030%
065%
ill
0 19%
0,28%
047%
100%
028%
104%
AuqiasQOJO�
064%
030%
061%
92
016%
026%
046%
100%
024%
093%
Sept2009
056%
031%
053%
112
0 12%
019%
G,41%
100%
a 19%
075%
Ce, 2009
052%
0,31%
050%
go
008%
0,19%
0,38%
1,00%
0,19%
065%
Noy 2009
056%
031%
0 53%
152
004%
014%
032%
075%
0 15%
061%
Dee 2009
056%
0�15%
051%
239
0 11%
020%
016%
1 00%
0 16%
0 57%
Jan 2010
046%
0 15%
043%
179
006%
0 14%
034%
088%
0 13%
056%
Feb 2010
051%
016%
048%
162
0 13%
0 19%
032%
068%
0 15%
058%
fall
0 50%
016%
047%
172
0 15%
0 2s%
0 38%
100%
020%
D 55%
Apr2010
0 52%
0 to%
048%
162
0 15%
024%
049%
100%
023%
059%
May 2010
0 52%
0 16%
048%
116
0 17%
022%
0 37%
075%
0 28%
056%
June 2010
0 51%
0 14%
043%
134
016%
022%
0 32%
063%
0 32%
0 53%
FY 10/11
July 2010
0 50%
0 15%
047%
119
a 16%
020%
030%
063%
0 28%
0 53%
AugusJ2010
0 49%
0 15%
046%
108
() 15%
019%
026%
038%
0 25%
0 51%
Sept 20 10
0 55%
0 15%
051%
107
0 16%
0 19%
027%
038%
024%
050%
Oetzoto
055%
0 15%
051%
88
0 Q%
0 17%
023%
0,38%
023%
048%
Nbv2010
0 53%
015%
049%
84
0 18%
021%
028%
050%
023%
045%
Del,2010
0 57%
014%
052%
265
0 15%
0 19%
030%
0.63%
023%
046%
10
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11
INVESTMENT ADVISORY BOARD Business Session: B
Meeting Date: March 9, 2011
TITLE:
Proposed Amendment to the 2010-2011 Investment Policy
BACKGROUND:
With the Governor's recent proposal to eliminate Redevelopment Agency's (RDA) as of
June 30, 2011, the City Council/Agency Board directed the City Manager/Executive
Director to repay the $39,185,498 loans between the City and RDA, from available
funds. If these loans are repaid, the General Fund will now have an additional $39.18
million in reserves, which will be required to be invested. These loans were originally to
be paid back in twenty years and earn either 7% or 10%. Staff is not recommending
to extend the investments for a twenty year period similar to the time that the loans
would have been outstanding; rather, the recommendation is allow the Treasurer invest
in maturities up to ten years in U.S. Treasury instruments and a new investment type -
California Local Agency Obligations.
Given the possibility of this loan repayment occurring, staff is requesting the following
amendments to the Fiscal Year 2010-2011 Investment Policy:
1 . Extending the Maximum Maturity of the Portfolio
Government Code Section 53601 provides that the maximum term of any investment
authorized under this section, unless otherwise stated, is five years. However, the
legislative body may grant express authority to make investments either specifically or
as a part of an investment program approved by the legislative body that exceeds this
five year maturity limit. Such approval must be issued no less than three months prior
to the purchase of any security exceeding the five-year maturity limit. The Treasurer is
recommending extending the five-year maturity limit to ten years.
Section V
Amended Language
Annually, the Treasurer shall project the amount of funds not expected to be disbursed
within five ten years. For FY 2010/2011, the amount of such funds is projected to be
$4 $30 million. Funds up to that amount may be invested in U.S. Treasury bills, notes
and bonds, Local Agency Obligations, and California Local Agency Obligations
maturing between 3 and 5 10 years. For all other funds, investments are limited to
three years maximum maturity, with no more than 25% of surplus funds invested in
maturities exceeding two years and less than three years
2. Adding California Local Agency Obligations as an Investment
Section X and Appendix A
Amended Language
X PERMISSIBLE DEPOSITS AND INVESTMENTS
California Local Agency Obligations as an Investment
Permissible deposits and investments are summarized below. A more comprehensive list is
included in Appendix A.
Permissible Investments and Limitations
Maximum
Maximum
Restriction
(See Appendix A for Additional Information)
Allocation
Maturity
s
Checking & Savings Accounts FDIC Insured & Sweep Accounts
85% Portfolio
Current /
Sweep Account:
U.S. Treasuries
On Demand
and/or GSE's
<= $250,000,
Certificates of Deposit
60% Portfolio
3 Years
including interest
per institution
U.S. Treasury Bills, Notes and Bonds, and Government National
<-$4,0000.00
<=$30,0000,000
Mortgage Association (GNMA) Securities
100% Portfolio
3 Wears;
maturing 3-5 10
Yrs
<-$4,0000,00
—$30,0000,000
maturing 3-5 10
Local Agency BondslCalifornia Local Agency Obligations
30% Portfolio
Wears
Yrs,
Long term -A, A2,
A or better
U.S. Government Agency Securities and Federal Government
Securities
(except collateralized mortgage obligations (CMO's) or structured
notes which contain embedded rate options):
- Federal National Mortgage Association (FNMA)
$20,000,000
3 Years
- Federal Home Loan Bank Notes & Bonds (FHLB)
$25,000�000
3 Years
- Federal Farm Credit Bank (FFCB)
$30,000,000
3 Years
- Federal Home Loan Mortgage Corporation (FHLMC)
$20,000,000
3 years
Prime Commercial Paper including Temporary Liquidity Guarantee
15% Portfolio
90 Days
$5,000,000 per
Program (TLGP)
issuer maximum.
Local Agency Investment Fund (LAIF)
30% Portfolio
Current
$40 million
On Demand
per account.
Permissible Investments and Limitations
Maximum
Maximum
Restriction
(See Appendix A for Additional Information)
Allocation
Maturity
S
Money market mutual funds regulated by the SEC that consist only
Current I
Maintain $1 per
of US Treasury Securities or GSE's and maintain a par value of $1
20% Portfolio
On Demand
share par value
per share
$5,000,000 max
Corporate Notes
10%
3 Years
per issuer AA rated
or better
$10,000,000 max
Corporate Notes - Temporary Liquidity Guarantee Program JLGP�
20%
3 Years
per issuer, AA
rated or better.
Requires
Professionally Managed Account
10%
3 Years
City Council -
Approved RFP
Long- Term Scale
S&P AAA, AA +, AA, AA-, A +, A
Moody's Aaa, Aa 1, Aa2, Aa3, A 1, A2
Fitch AAA, AA +, AA, AA-, A +, A
Appendix
Unauthorized Investments
The City Treasurer will not be permitted to invest in the following types of investments
(see Footnote 2 and "State Code Permitted Deposits And Investments Not Authorized
By The City's Investment Policy", below).
- Repurchase Agreements
- Bankers Acceptances
- Negotiable Certificates of Deposit
- Mutual Funds other than money market mutual funds
- Preferred and Common Stock
- State ;ind I nn;il Government Indebtedness
- Asset Backed Securities
- Reverse Repurchase Agreements
- Derivatives
The above list of unauthorized deposits and investments is not meant to be all-inclusive.
Only those deposits and investments listed in the "Permissible Deposits and Investments"
section of the Policy are permissible.
3. U.S. Treasury Bills, Notes, and Bonds and Government National Mortgage
Associations (GNMA) securities — The City may invest in U.S. Treasury bills, notes,
and bonds, and GNMA securities directly issued and backed by the full faith and credit
of the U.S. Government. The City's Investment Policy limits investments in U.S.
Treasury issues and GNMA's to 100% of the portfolio.
The City's Investment Policy does not allow investments in Ioeal and state
indebtedness
New Section
10. Local Agency Bonds and California Local Agency Obligations - The City may
invest in California local agency obligations pursuant to 56301(a) and 53601 (e).
53601 (a) pertains to investing in bonds issuedby a localagency, department, board,
agency or authority of the local agency. 53601 (e) pertains to investing in bonds and
other defined indebtedness of a local agency or department, board agency or authority
of the local agency within the State of California.
The City's Investment Policy limits investments in Local Agency Bonds and California
Local Agency obligations to 30% of the portfolio with up to a ten year maximum
maturity. In addition, The Agency obligations must be invested in the long term rating
of A, AZ A or better by S&P, Moody's or Fitch is met,
In the case of an initial public offering, including refihancingsthe Treasurer may
purchase directly from the Bond Underwriter. ff the case of secondary issues, the
Treasurer will rely of the approved BrokerlDealers.
RECOMMENDATION:
Staff is requesting that the Investment Advisory Board review the proposed changes to
the Fiscal Year 2010-2011 Investment Policy and forward a recommendation to the
City Council for their consideration at the March 15, 2011 City Council Meeting.
John M. Falconer, Finance Director
CITY OF LA QUINTA
Investment Policy
Fiscal Year 2010/2011
Table of Contents
Section
i9pic
Page
Executive Summary
2
1
General Purpose
4
11
Investment Policy
4
III
Scope
4
IV
Objectives
4
0� Safety of Principal
0� Provide Liquidity
0� Yield A Risk -Based Market Rate Of Return
V
Maximum Maturities
6
VI
Prudence
6
VII
Authority
7
Vill
Ethics and Conflicts of Interest
7
IX
Authorized Financial Dealers and Institutions
7
1� Broker/Dealers
1� Financial Institutions
X
Permissible Deposits and Investments
8
X1
Investment Pools
12
X11
Payment and Custody
12
Xill
Interest Earning Distribution Policy
12
XIV
Internal Controls and Independent Auditors
13
XV
Reporting Standards
14
XVI
Financial Assets and Investment Activity Not Subject to this Policy
14
Xvil
Investment of Bond Proceeds
15
X111
Investment Advisory Board - City of La Quinta
15
XlX
Investment Policy Adoption
16
Appendices
12pic
Page
A
Summary of Permissible Deposits and Investments
17
B
City of La Quinta Municipal Code Ordinance 2.70 - Investment Advisory Board
19
C
City of La Quinta Municipal Code Ordinance 3.08 - Investment of Moneys and Funds20
D
Segregation of Major Investment Responsibilities
22
E
Listing of Approved Financial Institutions
23
F
Broker/Dealer Questionnaire and Certification
24
G
Request for Proposal for Professional Portfolio Management Firm
28
H
Permissible Investment Chart - Professional Portfolio Management Firm
34
1
Investment Management Process and Risk
35
J
Glossary
36
1
CITY OF LA QUINTA
Investment Policy
Fiscal Year 2010/2011
Executive Summary
The general purpose of this Investment Policy is to provide the rules and standards that must be
followed in administering the City of La Quinta's deposits and investments.
The City's Investment Policy conforms to all state and local statutes and applies to all deposits
and investments of the City of La Quinta, City of La Quinta Redevelopment Agency, and the
City of La Quinta Financing and Housing Authorities (the"City").
It is the City's policy to deposit and invest public funds in a manner that shall provide:
o� Safety of principal;
0. Liquidity to meet all of the City's obligations and requirements that may be reasonably
anticipated;
1� A risk -based market rate of return.
It is the City's policy to hold securities and other investments until maturity. This buy -and -hold
policy shall not prevent the sale of a security to minimize loss of principal when an issuer or
backer suffers declining credit worthiness or when the liquidity needs of the portfolio require
that a security be sold.
Authority to manage the City's investment portfolio is derived from the City Ordinance.
Management responsibility for the investment program is delegated to the City Treasurer, who
shall establish and implement written procedures for the operation of the City's investment
program consistent with the Investment Policy. The Treasurer shall establish and implement a
system of internal controls to accomplish the following objectives:
P� Safeguard assets;
I- The orderly and efficient conduct of its business, including adherence to all City
management policies;
1� Prevention or detection of errors and fraud;
1� The accuracy and completeness of accounting records;
)� Timely preparation of reliable financial information.
The System of Internal Controls developed by the City Treasurer shall be reviewed annually by the
independent auditors in connection with the annual audit of the City's Financial Statements.
The City Manager, Assistant City Managers, City Treasurer and city employees involved in the
City's banking and investment process shall conduct the City's business in an ethical manner and
refrain from any activity or relationship that may be, or have the appearance of, a conflict of
interest.
The City Treasurer maintains a listing of financial institutions which are approved for investment
purposes. All Broker/Dealers and financial institutions that provide investment services will be
subject to City Council approval.
The Treasurer will be permitted to invest only in the permissible deposits and investments
described in Section X and Appendix A up to the specified maximum allowable percentages
2
and/or dollar limitations and, where applicable, through the bid process requirements. Permissible
deposits and investments include, in general:
1� FDIC -Insured Checking, Savings, and Sweep Accounts;
lo Certificates of Deposit;
0- U.S. Government Agency Securities and Federal Government Securities;
I� Prime Commercial Paper;
0- Local Agency Investment Fund (LAIF);
1� Money Market Mutual Funds;
I- Corporate Notes;
0, Professionally Managed Accounts.
The City's deposits and investments are generally limited to three years' maximum maturity.
However, the projected amount of funds not expected to be disbursed within five years may be
invested in U.S. Treasury bills, notes and bonds maturing between three and five years.
The City's Investment Policy does not specify a single benchmark as a goal or target yield for a
rate of return on its investment portfolio. As a basis for comparison only, the Treasurer's
monthly report will display the rates of return on the three-month Bill, six-month Bill, and the one
and two-year U.S. Treasury Note, comparable -period rates for commercial paper, and the yield
for the State Treasurer's Local Agency Investment Fund (LAIF).
The Investment Policy shall be adopted by resolution of the La Quinta City Council on an annual
basis. The Investment Policy will be adopted before the end of June of each year.
This Executive Summary is only an overview of the City's Investment Policy. Reading this
summary does not constitute a complete review, which can only be accomplished by reviewing all
of the pages herein.
City of La Quinta
Statement of Investment Policy
July 1, 2010 through June 30, 2011
Adopted by the City Council on June 15, 2010
GENERAL PURPOSE
The general purpose of this document is to provide the rules and standards that must be followed
in administering the City of La Quinta's deposits and investments.
11 INVESTMENT POLICY
It is the policy of the City of La Quinta to deposit and invest public funds in a manner that shall
provide:
Safety of principal;
Liquidity to meet all of the City's obligations and requirements that may be reasonably
anticipated;
A risk -based market rate of return.
The Investment Policy conforms to all State and local statutes governing the investment of public
funds and sets forth the permissible deposits and investments of the City's funds and the
limitations thereon.
III SCOPE
Except as further detailed in Section XVII, this Investment Policy applies to all deposits and
investments of the City of La Quinta, City of La Quinta Redevelopment Agency and the City of La
Quinta Financing and Housing Authorities (hereafter referred to in this document as the "City").
These funds are reported in the City's Comprehensive Annual Financial Report (CAFR) and include
all funds within the following fund types:
1� General
0� Special Revenue
i� Capital Projects
0- Debt Service
1� Enterprise
0- Internal Service
1� Trust and Agency
1� Any new fund types and fund(s) that may be created.
IV OBJECTIVES
The objectives of the City's investment activity, in order of priority and importance, are:
Safety of Principal
Safety of principal is the foremost objective of the City's investment program.
4
investments shall be undertaken in a manner that seeks to ensure the preservation of
principal of the overall portfolio in accordance with the permissible deposits and
investments.
The City shall endeavor to preserve its investment principal by making only permissible
deposits and investments, undertaken in a controlled manner to minimize the possibility of
loss or misappropriation through malfeasance or otherwise. Investments not backed by
the full faith and credit of the United States Government shall be diversified by allocating
assets between different types of permissible investments, maturities, and issuers as a
means to mitigate credit risk and interest rate risk.
A. Credit Risk is the risk of loss from the failure of the security issuer or backer.
Credit risk may be mitigated by:
I� Limiting investments to investment grade securities as permitted in Section X;
O� Diversifying the issuers of the securities in the investment portfolio so that
potential losses due to issuer failure or individual securities downgrades may be
minimized.
B. Interest Rate Risk is the risk that market values of securities in the portfolio will
decline due to changes in general interest rates. Interest rate risk may be mitigated
by:
1� Structuring the investment portfolio so that securities mature to meet cash
requirements for ongoing operations, thereby avoiding the need to sell securities
on the open market prior to maturity; and
1� Investing operating funds primarily in shorter -term securities.
C. Liquidity Risk is the risk that a security cannot be liquidated because of its unique
features or structure or because it is thinly traded. Liquidity risk is not a material
issue for the City's portfolio because of the permissible deposits and investments
(see Section X) and because the City maintains a buy -and -hold policy and holds
securities and other investments to maturity. A discussion of the City's investment
process and risk is presented in Appendix 1.
2. Provide Liquidity
The investment portfolio shall remain sufficiently liquid to meet all of the City's cash needs
that may be reasonably anticipated. This is accomplished by structuring the portfolio so
that sufficient liquid funds are available to meet anticipated demands. Furthermore, since
all possible cash needs cannot be anticipated the portfolio should be diversified and
consist of securities with active secondary or resale markets.
The City's policy is to hold securities and other investments to maturity. Accordingly,
securities shall not be sold prior to maturity with the following exceptions:
A security with declining credit quality can be sold early to minimize loss of
principal;
I. Unanticipated liquidity needs of the portfolio require that one or more securities be
sold.
9
3. Yield A Risk -Based Market Rate Of Return
The City's investment portfolio shall be structured with the objective of yielding a risk -
based market rate of return throughout budgetary and economic cycles. Return on
investment is less important than the safety and liquidity objectives described above.
The City's Investment Policy does not specify a single benchmark as a goal or target yield
for a rate of return on its investment portfolio. The portfolio's rates of return will be
influenced by several factors, including actions by the Federal Reserve Board, the
marketplace, and overall economic perceptions and conditions. These factors will not
affect yield during the securities' holding period because the City's buy -and -hold policy
fixes the securities' yield at the time of purchase.
As a basis for comparison only, the Treasurer's monthly reports will display the rates of
return on the three-month Bill, six-month Bill, and one and two-year U.S. Treasury Note,
comparable -period rates for commercial paper, and the yield for the State Treasurer's
Local Agency Investment Fund (LAIF). The Treasurer may use these or any other
published rates of return that the Treasurer deems appropriate for comparison to the return
on the City's investment portfolio.
V MAXIMUM MATURITIES
It is the City's policy to hold securities and other investments until maturity, thus avoiding the risk
of market value fluctuations with overall market interest rates. This buy -and -hold policy shall not
prevent the sale of a security to minimize loss of principal when an issuer or backer suffers
declining credit worthiness or when the liquidity needs of the City require that a security be sold.
The buy -and -hold policy requires that the City's investment portfolio be structured so that
sufficient liquid funds are available from maturing investments and other sources to meet all
reasonably -anticipated cash needs. To meet anticipated cash needs, it is essential that the
Treasurer have reliable, diligently prepared cash flow projections.
Annually, the Treasurer shall project the amount of funds not expected to be disbursed within five
years. For FY 2010/2011, the amount of such funds is projected to be $4 million. Funds up to
that amount may be invested in U.S. Treasury bills, notes and bonds maturing between 3 and 5
years. For all other funds, investments are limited to three years maximum maturity, with no
more than 25% of surplus funds invested in maturities exceeding two years and less than three
years.
V1 PRUDENCE
The City shall follow the Uniform Prudent Investor Act as adopted by the State of California in
Probate Code Sections 16045 through 16054.
Section 16053 sets forth the terms of a prudent person which are as follows: "Investments shall
be made with judgment and care - under circumstances then prevailing - which persons of
prudence, discretion, and intelligence exercise in the professional management of their own
affairs, not for speculation, but for investment, considering the probable safety of their capital as
well as the probable income to be derived."
R
V11 AUTHORITY
Authority to manage the City's investment portfolio is derived from sections 35607 and 35608 of
City Ordinance 3.08.010. Management responsibility for the investment program is delegated to
the City Treasurer for a period of one year pursuant to the City Council's annual adoption of the
Investment Policy.
The City Treasurer shall establish written procedures for the operation of the investment program
consistent with the Investment Policy. Procedures should include reference to safekeeping, wire
transfer agreements, banking service contracts, and collateral/depository agreements. Such
procedures shall include explicit delegation of authority to persons responsible for investment
transactions. No person may engage in an investment transaction except as provided under the
terms of this Investment Policy and the procedures established by the City Treasurer. The City
Treasurer shall be responsible for all transactions undertaken and shall establish a system of
controls to regulate the activities of subordinate officials. The City Manager or an Assistant City
Manager shall acknowledge in writing all purchases and sales of investments prior to their
execution by the City Treasurer.
Vill ETHICS AND CONFLICTS OF INTEREST
The City Manager, Assistant City Managers, City Treasurer and city employees involved in the
City's banking and investment process shall conduct the City's business in an ethical manner and
refrain from any activity or relationship that may be, or have the appearance of, a conflict of
interest. Any questionable activity or relationship shall be reported immediately and in compliance
with the procedures set forth in Section 1 .40 - Conflicts of Interest and Acceptance of Gifts and
other Gratuities of the City of La Quinta Personnel Manual. Reporting must be made in
accordance with the personnel policies of the City and, until resolved, the officer or employee
shall refrain from participating in the City's business related to the matter.
The City Manager, Assistant City Managers, City Treasurer and city employees may conduct
personal business with banks, brokers, and other financial institutions that are authorized to
conduct business with the City provided that the terms of the activity to the accountholder with
the City are the same as those that are available to the public in general.
IX AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS
The City Treasurer maintains a listing of financial institutions which are approved for direct
investment purposes. In addition a list will also be maintained of approved broker/dealers selected
by credit worthiness, who maintain an office in the State of California.
Broker/Dealers who desire to become bidders for direct investment transactions must
supply the City with the following:
0� Current audited financial statements;
0� Proof of Financial Industry Regulatory Authority (FINRA) Certification;
0. Trading resolution;
ll� Proof of California registration;
1� Resume of Financial broker; and
1� Completion of the City of La Quinta Broker/Dealer questionnaire (see Appendix F)
which contains a certification of having read the City's Investment Policy.
7
The City Treasurer shall evaluate the documentation submitted by the broker/dealer and
independently verify existing reports on file for any firm and individual conducting
investment related business.
The City Treasurer will also contact the following agencies during the verification process:
ll� Financial Industry Regulatory Authority (FINRA) Public Disclosure Report File (1-
800-289-9999).
ll� State of California Department of Corporations (1 -916-445-3062).
The City Treasurer maintains a listing of financial institutions which are approved for
investment purposes. All Broker/Dealers and financial institutions that provide investment
services will be subject to City Council approval.
Each securities dealer shall provide monthly and quarterly reports filed pursuant to U.S. Treasury
Department regulations. Each mutual fund shall provide a prospectus and statement of additional
information.
2. Financial Institutions will be required to meet the following criteria in order to receive City
funds for deposit or investment (see Appendix E, "Listing of Approved Financial
Institutions"):
A. Insurance - Public Funds shall be deposited only in financial institutions having
accounts insured by the Federal Deposit Insurance Corporation (FDIC).
B. Collateral - The amount of the City's deposits or investments not insured by the
FDIC —shall be collateralized by securities with market values of 110%, or by
mortgages with market values 150%, of the amount of invested funds plus unpaid
interest earnings.
C. Disclosure - Each financial institution maintaining invested funds in excess of the
FDIC insured amount shall furnish the City a copy of the most recent Call Report.
The City shall not invest in excess of the FDIC insured amount in banking
institutions which do not disclose to the city a current listing of securities pledged
for collateralization in public monies.
X PERMISSIBLE DEPOSITS AND INVESTMENTS
Permissible deposits and investments are summarized below. A more comprehensive list is
included in Appendix A.
Permissible Investments and Limitations
(See Appendix A for Additional Information)
Maximum
Allocation
Maximum
Maturity
Restrictions
Sweep Account:
Checking & Savings Accounts FDIC Insured & Sweep Accounts
85% Portfolio
Current
On Demand
U.S Treasuries
and/or GSE's
$250,000,
Certificates of Deposit
60% Portfolio
3 Years
including interest
per institution
Permissible Investments and Limitations
Maximum
Maximum
Restrictions
(See Appendix A for Additional Information)
Allocation
Maturity
U.S. Treasury Bills, Notes and Bonds, and Government National
100% Portfolio
3 Years
<=$4,0000,000
Mortgage Association (GNMA) Securities
maturing 3-5 Yrs
U.S. Government Agency Securities and Federal Government Securities
(except collateralized mortgage obligations (CMO's) or structured notes
which contain embedded rate options):
- Federal National Mortgage Association (FNMA)
$20,000,000
3 Years
- Federal Home Loan Bank Notes & Bonds (FHLB)
$25,000,000
3 Years
- Federal Farm Credit Bank (FFCB)
$30,000,000
3 Years
- Federal Home Loan Mortgage Corporation (FHLMC)
$20,000,000
3 years
Prime Commercial Paper including Temporary Liquidity Guarantee
15% Portfolio
90 Days
$5.000,000 per
Program (TLGP)
issuermaximum.
Local Agency Investment Fund (LAIF)
30% Portfolio
Current 1
On Demand
$50 million
per account.
Money market mutual funds regulated by the SEC that consist only of US
200N Portfolio
Current I
Maintain $1 per
Treasury Securities or GSE's and maintain a par value of $1 per share
On Demand
share par value
$5,000,000 max
Corporate Notes
10%
3 Years
per issuer AA
rated or better
$10,000,000 max
Corporate Notes - Temporary Liquidity Guarantee Program (TLGP)
20%
3 Years
per issuer, AA
rated or better.
Requires
Professionally Managed Account
10%
3 Years
City Council -
Approved RFP
Checking, Savings, and Sweep Accounts — The City will only maintain checking, savings,
and sweep accounts with FDIC insured financial institutions. As authorized by the City
Council, a U.S. Treasury and/or U.S. Agency Securities Money Market Sweep Account
with a $50,000 target balance may be maintained in conjunction with the checking
account.
2. Certificates of Deposit - As authorized in Government Code Section 53649, Certificates of
Deposit are fixed term investments which are required to be collateralized from 110% to
150% depending on the specific security pledged as collateral in accordance with
Government Code Section 53652. There are no portfolio limits on the amount or maturity
for this investment vehicle.
Collateralization will be required for Certificates of Deposits in excess of the FDIC insured
amount. The type of collateral is limited to City authorized investments. Collateral will
always be held by an independent third party from the institution that sells the Certificates
of Deposit to the City. Evidence of compliance with State Collateralization policies must
be supplied to the City and retained by the City Treasurer as follows:
A. Certificates of Deposits Insured by the FDIC: The City Treasurer may waive
collateralization of a deposit that is federally insured.
B. Certificates of Deposit in excess of FDIC Limits: The amount not federally insured
shall be 110% collateralized securities or 150% mortgages market value of that
amount of invested funds plus unpaid interest earnings.
M
The City's Investment Policy limits the percentage of Certificates of Deposit to 60% of the
portfolio.
The City does not allow investments in CDAR's or negotiable (secondary market)
certificates of deposit.
3. U.S. Treasury Bills, Notes, and Bonds and Government National Mortgage Associations
(GNMA) securities - The City may invest in U.S. Treasury bills, notes, and bonds, and
GNMA securities directly issued and backed by the full faith and credit of the U.S.
Government. The City's Investment Policy limits investments in U.S. Treasury issues and
GNMA's to 100% of the portfolio.
The City's Investment Policy does not allow investments in local and state
indebtedness.
4. U.S. Government Agency Securities and Federal Government Securities - The City may
invest in securities issued by U.S. Government instrumentalities and agencies (commonly
referred to as government sponsored enterprises or GSE's). These securities are not
backed by the full faith and credit of the U.S. Government. Publicly owned GSE's include
Federal National Mortgage Association (FNMA), Federal Home Loan Mortgage Corporation
(FHLMC) and Student Loan Marketing Association (SLMA). Non -publicly owned GSE's
include the Federal Home Loan Bank (FHLB), Federal Farm Credit Bank (FFCB), Federal
Land Bank (FLB) and Federal Intermediate Credit Bank (FICB).
The City's Investment Policy allows investment only in securities of FNMA, FHLMC, FHLB
and FFCB. For Fiscal Year 2010/2011, the maximum face amount per issuer is $20
million for FNMA and FHLMC, $25 million for FHLB and $30 million for FFCB. In addition,
no more than 30% of the portfolio surplus may be invested in all GSE's combined with a
maximum $10 million face amount per purchase.
5. Prime Commercial Paper - As authorized in Government Code Section 53601 (9), a portion
of the City's portfolio may be invested in commercial paper of the highest rating (A-1 or P-
1) as rated by Moody's or Standard and Poor's. There are a number of other qualifications
regarding investments in commercial paper based on the financial strength of the
corporation and the size of the investment. The City's Investment Policy permits
investments in commercial paper with the following limitations:
A. Maximum 15% of the portfolio.
B. Maximum maturity of 90 days.
C. Maximum of $5 million per issuer.
These limitations are more restrictive than the State code allowed amounts of 25% of the
total portfolio with maturities up to 270 days with no per -issuer limitations.
The City is also permitted to invest in commercial paper issued under the FDIC Temporary
Liquidity Guarantee Program subject to the aforementioned commercial paper limitations.
6. State Treasurer's Local Agency Investment Fund (LAIF) - As authorized in Government
Code Section 16429.1 and by LAIF procedures, local government agencies are each
authorized to invest a maximum of $50 million per account in this investment program
administered by the California State Treasurer.
10
The City's investment in LAW is allowable as long as the average maturity of its
investment portfolio does not exceed two years, unless specific approval is authorized by
the City Council. The City has two accounts with LAIF and limits investment to 30% of
the portfolio.
7. Money Market Mutual Funds - As authorized in Government Code Section 53601 W, local
agencies are authorized to invest in shares of beneficial interest issued by diversified
management companies (mutual funds) in an amount not to exceed 20% of the agency's
portfolio. There are a number of other qualifications and restrictions regarding allowable
investments in corporate notes and shares of beneficial interest issued by mutual funds
which include (1) attaining the highest ranking or the highest letter and numerical rating
provided by not less than two of the three largest nationally recognized rating services, or
(2) having an investment advisor registered with the Securities and Exchange Commission
with not less than five years' experience investing in the securities and obligations and
with assets under management in excess of five hundred million dollars ($500,000,000).
The City's Investment Policy only allows investments in mutual funds that are money
market funds maintaining a par value of $1 per share that invest in direct issues of the
U.S. Treasury and/or US Agency Securities with an average maturity of their portfolio not
exceeding 90 days and the City limits such investments to 20% of the portfolio.
8. Corporate Notes - As authorized in Government Code Section 53601 (j), local agencies
may invest in corporate notes. The notes must be issued by corporations organized and
operating in the United States or by depository institutions licensed by the United States
or any other state and operating in the United States. The City's Investment Policy allows
investment in corporate notes authorized by the Government Code with the following
limitations:
11� Maturities shall not exceed three years from date of purchase.
1� Eligible notes shall be regularly quoted and traded in the marketplace.
I� Eligible notes shall be rated "AA"or better.
1� Total investment shall not exceed 10% of the portfolio for non- Temporary
Liquidity Guarantee Program (TLGP) Corporate Notes and 20% of the portfolio for
TLGP Corporate Notes, and
P. The maximum aggregate investment shall not exceed $5 million face amount for
each issuer.
This is more restrictive than the State code allowed amounts of 30% of the total portfolio
with maturities up to five years with no per -issuer limitations.
The City is also permitted to invest in corporate notes issued under the FDIC
Temporary Liquidity Guarantee Program subject to the aforementioned corporate note
limitations, except that corporate notes issued under the Temporary Liquidity Guarantee
Program or otherwise backed by the United States government shall be limited to 20% of
the portfolio and the maximum aggregate investment for such notes shall not exceed $10
million face amount for each issuer.
9. Professionally Managed Account(s) - The City Treasurer may place up to 10% of the
portfolio with a professional portfolio management firm ("PPMF"). The PPMF will be
approved by the City Council based upon the City Treasurer's recommendation pursuant to
completion of a request for proposal (RFP) as outlined in Appendix G. The PPMF shall
have:
(a) An established professional reputation for asset or investment management;
11
(b) Knowledge and working familiarity with State and Federal laws governing and
restricting the investment of public funds;
(c) Substantial experience providing investment management services to local public
agencies whose investment policies and portfolio size are similar to those of the
City;
1d) Professional liability (errors and omissions) insurance and fidelity bonding in such
amounts as are required by the City;
(e) Registration with the Securities and Exchange Commission under the Investment
Advisers Act of 1940.
Before engagement by the City and except as may be specifically waived or revised, the
PPMF shall commit to adhere to the provisions of the City's Investment Policy with the
following exceptions:
(f) The PPMF may be granted the discretion to purchase and sell investment securities
in accordance with Appendix I of this Investment Policy;
(g) The PPMF is not required to adhere to the buy -and -hold policy of the City's
Investment Policy, and;
(h) The PPMF does not need City Manager or City Treasurer approval to make
permissible investments as detailed in column 8 of Appendix H of this Investment
Policy,
X1 INVESTMENT POOLS
There are three (3) types of investment pools:
1� State -run pools (e.g., LAIF);
1� Pools that are operated by a political subdivision where allowed by law and the political
subdivision is the trustee (e.g., County Pools);
1� Pools that are operated for profit by third parties.
The City's Investment Policy permits investment only in pools authorized in Section X.
XII PAYMENT AND CUSTODY
The City shall engage qualified third party custodians to act in a fiduciary capacity to maintain
appropriate evidence of the City's ownership of securities and other eligible investments. Such
custodians shall disburse funds, received from the City for a purchase, to the broker, dealer or
seller only after receiving evidence that the City has legal, record ownership of the securities.
Even though ownership is evidenced in book -entry form rather than by actual certificates, this
procedure is commonly accepted as the delivery versus payment (DVP) method forthe transfer of
securities.
XIII INTEREST EARNING DISTRIBUTION POLICY
Interest earnings are generated from pooled investments and specific investments.
1 Pooled Investments - It is the general policy of the City to pool all available operating cash
of the City of La Quinta, La Quinta Redevelopment Agency and La Quinta Financing and
Housing Authorities and allocate interest earnings, in the following order, as follows:
12
A. Payment to the General Fund of an amount equal to the total annual bank service
charges as incurred by the general fund for all operating funds as included in the
annual operating budget.
B. Payment to the General Fund of a management fee equal to 5% of the annual
pooled cash fund investment earnings.
C. Payment to each fund of an amount based on the average computerized
daily cash balance included in the common portfolio for the earning period.
2. Specific Investments - Specific investments purchased by a fund shall incur all earnings
and expenses to that particular fund.
XIV INTERNAL CONTROLS AND INDEPENDENT AUDITOR
The City Treasurer shall establish a system of internal controls to accomplish the following
objectives:
1� Safeguard assets;
1� The orderly and efficient conduct of its business, including adherence to management
policies;
1� Prevention or detection of errors and fraud;
• The accuracy and completeness of accounting records; and
• Timely preparation of reliable financial information.
While no internal control system, however elaborate, can guarantee absolute assurance that the
City's assets are safeguarded, it is the intent of the City's internal control to provide a reasonable
assurance that management of the investment function meets the City's objectives.
The internal controls shall address the following:
1. Control of collusion. Collusion is a situation where two or more employees are working in
conjunction to defraud their employer.
2. Separation of transaction authority from accounting and record keeping. By separating the
person who authorizes or performs the transaction from the people who record or
otherwise account for the transaction, a separation of duties is achieved.
3. Custodial safekeeping. Securities purchased from any bank or dealer including appropriate
collateral (asdefined by State Law) shall be placed with an independent third party for
custodial safekeeping.
4. Avoidance of physical delivery securities. Book entry securities are much easier to
transfer and account for since actual delivery of a document never takes place. Delivered
securities must be properly safeguarded against loss or destruction. The potential for
fraud and loss increases with physically delivered securities.
5. Clear delegation of authority to subordinate staff members. Subordinate staff members
must have a clear understanding of their authority and responsibilities to avoid improper
actions. Clear delegation of authority also preserves the internal control structure that is
13
contingent on the various staff positions and their respective responsibilities as outlined in
the Segregation of Major Investment Responsibilities appendices.
6. Written confirmation or telephone transactions for investments and wire transfers. Due to
the potential for error and improprieties arising from telephone transactions, all telephone
transactions shall be supported by written communications or electronic confirmations and
approved by the appropriate person. Written communications may be via fax if on
letterhead and the safekeeping institution has a list of authorized signatures. Fax
correspondence must be supported by evidence of verbal or written follow-up.
7. Development of a wire transfer agreement with the City's bank and third party custodian.
This agreement should outline the various controls, security provisions, and delineate
responsibilities of each party making and receiving wire transfers.
The System of Internal Controls developed by the City, shall be reviewed annually by the
independent auditor in connection with the annual audit of the City's Financial Statements.
The independent auditor's letter on internal control over financial reporting and compliance as it
pertains to cash and investments, if any, shall be directed to the City Manager who will direct the
City Treasurer to provide a written response to the independent auditor's letter. The auditor's
letter, as it pertains, to cash and investment activities and the City Treasurer's response shall be
provided to the City's Investment Advisory Board for their consideration. Following the
completion of each annual audit, the independent auditor shall meet with the Investment Advisory
Board and discuss the auditing procedures performed and the review of internal controls for cash
and investment activities.
See Appendix D, "Segregation of Major Investment Responsibilities."
XV REPORTING STANDARDS
The City Treasurer shall submit a monthly Treasurers Report to the City Council and the
Investment Advisory Board that includes all cash and investments under the authority of the
Treasurer.
The Treasurer's Report shall summarize cash and investment activity and changes in balances and
include the following:
I� A certification by the City Treasurer.
1� A listing of purchases and sales/maturities of investments.
0. Cash and Investments categorized by authorized investments, except for LAIF
which will be provided quarterly and show yield and maturity.
1� Comparison of month end actual holdings to Investment Policy limitations.
Current year and prior year monthly history of cash and investments for trend
analysis.
1� Balance Sheet.
1� Distribution of cash and investment balances by fund.
0� A year to date historical cash flow analysis and projection for the next six months.
01 A two-year list of historical interest rates.
14
XVI FINANCIAL ASSETS AND INVESTMENT ACTIVITY NOT SUBJECT TO THIS POLICY
The City's Investment Policy does not apply to the following:
11� Cash and Investments raised from Conduit Debt Financing;
11. Funds held in trust in the City's name in pension or other post -retirement benefit
programs;
11� Cash and Investments held in lieu of retention by banks or other financial
institutions for construction projects;
I� Short or long term loans made to other entities by the City or Agency; and
Short term (Due to/from) or long term (Advances from/to) obligations made
either between the City and its funds or between the City and Agency.
XVII INVESTMENT OF BOND PROCEEDS
The City's Investment Policy shall govern bond proceeds and bond reserve fund investments.
California Code Section 5922 (d) governs the investment of bond proceeds and reserve funds in
accordance with bond indenture provisions which shall be structured in accordance with the
City's Investment Policy.
Arbitrage Requirement - The US Tax Reform Act of 1986 requires the City to perform arbitrage
calculations as required and return excess earnings to the US Treasury from investments of
proceeds of bond issues sold after the effective date of this law. These arbitrage calculations
may be contracted with an outside source to provide the necessary technical assistance to
comply with this regulation. Investable funds subject to the 1986 Tax Reform Act will be kept
segregated from other funds and records will be kept in a fashion to facilitate the calculations.
The City's investment position relative to the new arbitrage restrictions is to continue pursuing
the maximum yield on applicable investments while ensuring the safety of capital and liquidity. It
is the City's position to continue maximization of yield and to rebate excess earnings, if
necessary.
XVIII INVESTMENT ADVISORY BOARD - CITY OF LA QUINTA
The Investment Advisory Board (IAB) is a standing board composed of five members from the
public that are appointed by the City Council. Background information will be requested and
potential candidates must agree to a background check and verification. On an annual basis, in
conjunction with the Political Reform Act disclosure statutes, or at any time if a change in
circumstances warrants, each board member will provide the City Council with a disclosure
statement which identifies any matters that have a bearing on the appropriateness of that
member's service on the board. All board members shall report annually to the City Clerk on
Form 700, Statement of Economic Interests, any activities, interests, or relationships that may be,
or have the appearance of, a conflict of interest.
The IAB must meet at least quarterly, but usually meets monthly, to
1 Review at least annually the City's Investment Policy and recommend appropriate
changes;
2. Review monthly treasury report and note compliance with the Investment Policy and
adequacy of cash and investments for anticipated obligations;
3. Receive and consider other reports provided by the City Treasurer;
15
4. Meet with the independent auditor after completion of the annual audit of the City's
financial statements, and receive and consider the auditor's comments on auditing
procedures,, internal controls and findings for cash and investment activities, and;
5. Serve as a resource for the City Treasurer on matters such as proposed investments,
internal controls, use or change of financial institutions, custodians, brokers and dealers.
The IAB will report to the City Council after each meeting either in person or through
correspondence at a regular City Council meeting. See Appendix B: "Investment Advisory Board
Provisions".
XIX INVESTMENT POLICY ADOPTION
The City's Investment Policy will be reviewed annually by the City's Investment Advisory Board
and the City Treasurer. The Investment Advisory Board will forward the Investment Policy with
any revisions to the City Manager and City Attorney for their review and comment. A joint
meeting will be held with the Investment Advisory Board, City Manager, City Attorney, and City
Treasurer to review the Investment Policy and any comments prior to submission to the City
Council for their consideration.
The Investment Policy shall be adopted by resolution of the City Council annually before the end
of June of each year.
16
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I
Appendix B
City of La Quinta Municipal Code
Chapter 2.70
INVESTMENT ADVISORY BOARD PROVISIONS
Sections:
2.70.010 General Rules Regarding Appointment.
2.70.020 Board meetings.
2.70.030 Board functions.
2.70.010 General rules regarding appointment
A. Except as set out below, see Chapter 2.06 for General Provisions.
B. The Investment Advisory Board (the "board") is a standing board composed of five (5)
members from the public that are appointed by city council.
C. Applicants for the board should have a background in finance, preferably with knowledge
and/or experience in markets, controls and accounting for securities. Background information will
be requested and potential candidates must agree to a background check and verification.
D. On an annual basis, in conjunction with the Political Reform Act disclosure statutes, or at
any time if a change in circumstances warrants, each board member will provide the City Council
with a disclosure statement which identifies any matters that have a bearing on the
appropriateness of that member's service on the board. Such matters may include, but are not
limited to, changes in employment, changes in residence, or changes in clients.
E. To promote continuity, the expiration of the terms of the members of the board shall be
staggered. The term of service is three years, with one or two terms expiring each year.
2.70.020 Board meetings.
The Board usually will meet monthly, but this schedule may be extended to quarterly
meetings upon the concurrence of the Board and the City Council. The specific meeting dates will
be determined by the Board Members and meetings may be called for on an as needed basis.
2.70.030 Board functions.
A. The principal functions of the Board are: (1) review at least annually the City's Investment
Policy and recommend appropriate changes; (2) review monthly Treasury Report and note
compliance with the Investment Policy and adequacy of cash and investments for anticipated
obligations; (3) receive and consider other reports provided by the City Treasurer; (4) meet with
the independent auditor after completion of the annual audit of the City's financial statements, and
receive and consider the auditor's comments on auditing procedures, internal controls, and findings
for cash and investment activities, and; (5) serve as a resource for the City Treasurer on matters
such as proposed investments, internal controls, use or change of financial institutions, custodians,
brokers and dealers.
B. The Board will report to the City Council after each meeting either in person or through
correspondence at a regular City Council meeting.
19
Appendix C
City of La Quinta Municipal Code
Chapter 3.08
INVESTMENT OF MONEYS AND FUNDS
Sections:
3.08.010 Investment of city moneys and deposit of securities.
3.08.020 Authorized investments.
3.08.030 Sales of securities.
3.08.040 City bonds.
3.08.050 Reports.
3.08.060 Deposits of securities.
3.08.070 Trust fund administration.
3.08.010 Investment of city moneys and deposit of securities.
Pursuant to, and in accordance with, and to the extent allowed by, Sections
53607 and 53608 of the Government Code, the authority to invest and reinvest
moneys of the city, to sell or exchange securities, and to deposit them and provide for
their safekeeping, is delegated to the city treasurer. (Ord. 2 § 1 (part), 1982)
3.08.020 Authorized investments.
Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is
authorized to purchase, at their original sale or after they have been issued, securities
which are permissible investments under any provision of state law relating to the
investing of general city funds, including but not limited to Sections 53601 and 53635 of
the Government Code, as said sections now read or may hereafter be amended, from
moneys in his custody which are not required for the immediate necessities of the city
and as he may deem wise and expedient, and to sell or exchange for other eligible
securities and reinvest the proceeds of the securities so purchased. (Ord. 2 § 1 (part),
1982)
3.08.030 Sales of Securities.
From time to time the city treasurer shall sell the securities in which city moneys have
been invested pursuant to this chapter, so that the proceeds may, as appropriate, be
applied to the purchase for which the original purchase money may have been designated
or placed in the city treasury. (Ord.2 § I (part),
3.08.040 City bonds.
Bonds issued by the city and purchased pursuant to this chapter may be cancelled
either in satisfaction of sinking fund obligations or otherwise if proper and appropriate;
provided, however, that the bonds may be held uncancelled and while so held may be
resold. (Ord. 2 § 1 (part), 1982)
K01
3.08.050 Reports.
The city treasurer shall make a monthly report to the city council of all investments
made pursuant to the authority delegated in this chapter. (Ord. 2 § 1 (part), 1982)
3.08.060 Deposits of securities.
Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is
authorized to deposit for safekeeping, the securities in which city moneys have been
invested pursuant to this chapter, in any institution or depository authorized by the terms
of any state law, including but not limited to Section 53608 of the Government Code as
it now reads or may hereafter be amended. In accordance with said section, the city
treasurer shall take from the institution or depository a receipt for the securities so
deposited and shall not be responsible for the securities delivered to and receipted for by
the institution or depository until they are withdrawn therefrom by the city treasurer.
(Ord. 2 § 1 (part), 1982
3.08.070 , Trust fund administration.
Any departmental trust fund established by the city council pursuant to Section
36523 of the Government Code shall be administered by the city treasurer in accordance
with Section 36523 and 26524 of the Government code and any other applicable
provisions of law. (Ord. 2 § 1 (part), 1982)
21
SEGREGATION OF MAJOR INVESTMENT RESPONSIBILITIES
Function
Develop and Recommend Modifications
to City's Formal Investment Policy
Review City's Investment Policy
and Recommend City Council Action
Adopt Formal Investment Policy
Implement Formal Investment Policy
Review Financial Institutions & Select Investments
Acknowledge Investment Selections
Execute Investment transactions
Confirm Wires (if applicable)
Record Investment Transactions in City's
Accounting Records
Investment Verification (match broker confirmation
to City investment records)
Reconcile Investment Records
to Accounting Records and Bank Statements
Reconcile Investment Records
to Treasurers Report of Investments
Security of Investments at City
Security of Investments outside City
Review Internal Control Procedures
22
Appendix ID
Responsible Parties
Investment Advisory Board
and City Treasurer
City Manager
and City Attorney
City Council
City Treasurer
City Treasurer
City Manager or an
Assistant City Manager
City Treasurer or City Manager
Accounting Manager or
Financial Services Assistant
Accounting Manager or
Financial Services Assistant
City Treasurer and Financial
Services Assistant
Financial Services Assistant
Accounting Manager
Accounting Manager or Senior
Secretary
Third Party Custodian
External Auditor
Appendix E
LISTING OF APPROVED FINANCIAL INSTITUTIONS
1. Banking Services Wells Fargo Bank, Government Services,
Los Angeles, CA
2. Custodian Services Bank of New York/Mellon, Los Angeles,
CA
3. Deferred Compensation International City/County Management
Association Retirement Corporation
4. Broker/Dealer Services Banc of America Securities, San
Francisco, CA
Morgan Stanley, San Rafael, CA
CitiGroup, Costa Mesa, CA
5. Government Pool State of California Local Agency
Investment Fund
City of La Quinta Account
La Quinta Redevelopment Agency Account
6. Bond Trustees 1991 City Hall Revenue Bonds - US Bank
1991 RDA Project Area 1 -US Bank
1992 RDA Project Area 2 - US Bank
1994 RDA Project Area 1 -US Bank
1998 RDA Project Area 1&2 — US Bank
2001 RDA Project Area 1 — US Bank
2002 RDA Project Area 1 — US Bank
2003 RDA Project Area 1 —US Bank
Assessment Districts — US Bank
No Changes to this listing may be made without City Council approval
23
Appendix F
BROKER/DEALER QUESTIONNAIRE AND CERTIFICATION
1 . Name of Firm:-
2. Address:
3. Telephone:
4. Broker's Representative to the City (attach resume):
Name;
Telephone: (_)
5. Manager/Partner-in-charge (attach resume):
Name:
Title:
Telephone:
6. List all personnel who will be trading with or quoting securities to City employees (attach
resume)
Name:
Title:
Telephone:
7. Which of the above personnel have read the City's Investment Policy?
8. Which instruments are offered regularly by your local office? (Must equal 100%)
% U.S. Treasuries
% BA's
% Commercial Paper
% CD's
% Mutual Funds
—% Agencies (specify):
• Repos
• Reverse Repos
% CMO's
% Derivatives
• Stocks/Equities
• Other (specify):
9. References -- Please identify your most directly comparable public sector clients in our
geographical area.
Entity
Contact
24
Entity
Contact
Telephone Telephone
Client Since Client Since
10. Have any of your clients ever sustained a loss on a securities transaction arising from a
misunderstanding or misrepresentation of the risk characteristics of the instrument? If so,
explain.
11. Has your firm or your local office ever been subject to a regulatory or state/ federal
agency investigation for alleged improper, fraudulent, disreputable or unfair activities
related to the sale of securities? Have any of your employees been so investigated? If
so, explain.
12. Has a client ever claimed in writing that you were responsible for an investment loss?
Yes No_ If yes, please provide action taken
Has a client ever claimed in writing that your firm was responsible for an investment
loss? Yes No If yes, please provide action taken
Do you have any current or pending complaints that are unreported to FINRA?
Yes No_ If yes, please provide action taken
Does your firm have any current, or pending complaints that are unreported to FINRA?
Yes- No_ If yes, please provide action taken
13. Explain your clearing and safekeeping procedures, custody and delivery process.
Who audits these fiduciary responsibilities?
Latest Audit Report Date,
25
14. How many and what percentage of your transactions failed?
Last month? % $
Last year? —% $
15. Describe the method your firm would use to establish capital trading limits for the City of
La Quinta.
Is your firm a member in the S.I.P.C. insurance program? Yes
If yes, explain primary and excess coverage and carriers.
17. What portfolio information, if any, do you require from your clients?
No
18. What reports and transaction confirmations or any other research publications will the City
receive?
19. Does your firm offer investment training to your clients? Yes No
20. Does your firm have professional liability insurance? Yes No
If yes, please provide the insurance carrier, limits and expiration date._
21. Please list your FINRA/NASD Registration Number
22. Do you have any relatives who work at the City of La Quinta?
Yes— No— If yes, Name and Department
23. Do you maintain an office in California? Yes— No
24. Do you maintain an office in La Quinta or Riverside County? Yes No-
25. Please enclose the following:
0- Latest audited financial statements.
0� Samples of reports, transaction confirmations and any other research/publications the
City will receive.
0- Samples of research reports and/or publications that your firm regularly provides to
clients.
Complete schedule of fees and charges for various transactions.
26
***CERTIFICATION'**
I hereby certify that I have personally read the Statement of Investment Policy of the City of La
Quinta, and have implemented reasonable procedures and a system of controls designed to
preclude imprudent investment activities arising out of transactions conducted between our firm
and the City of La Quinta. All sales personnel will be routinely informed of the City's investment
objectives, horizons, outlooks, strategies and risk constraints whenever we are so advised by the
City. We pledge to exercise due diligence in informing the City of La Quinta of all foreseeable
risks associated with financial transactions conducted with our firm.
By signing this document the City of La Quinta is authorized to conduct any and all background
checks.
Under penalties of perjury, the responses to this questionnaire are true and accurate to the best of
my knowledge.
Broker
Date
Title
Sales Manager and/or Managing Partner*_
Date Title
27
Appendix G
Request for Proposals
Professional Portfolio Management Firm
City of La Quinta, CA
The City of La Quinta, CA is soliciting Requests for Proposals (RFP) from interested firms for the
provision of a discretionary investment management services for City of La Quinta, CA. The
portfolio to be managed of the invested assets is will be approximately 10% of the City's
investment portfolio and will be invested between 0 — 3 years.
The investment of City of La Quinta, CA's funds is guided by the applicable State statutes and
the City of La Quinta, CA's investment policy. A copy of the investment policy is attached for
your information.
Questions regarding this RFP should be directed to:
Name:
Title:
City of:
Address:
City, State, Zip Code:
Phone Number:
John M. Falconer
Finance Director/Treasurer
La Quinta, CA
P.O. Box 1504
La Quinta, CA 92247-1504
(760)777-7150
1. CRITERIA FOR EVALUATION AND SELECTION
• Experience of the firm in providing services to public sector entities of similar size
and with similar investment objectives;
• Professional experience and qualifications of the individuals assigned to the
account;
• Portfolio management resources, investment philosophy and approach;
• Responsiveness to the RFP, communicating an understanding of the overall
program and services required;
• Reporting capabilities;
• Fees.
11. SELECTION TIMETABLE
A. [Month, Day and Year] Proposals due by [Time] PST.
B. [Month, Day and Year] Proposals evaluated: to be determined
C. [Month, Day and Year] [City of La Quinta, CA] [Board/Council] approves selection
and awards contract.
Ill. FORMAT FOR PROPOSALS
Please format your response to this RFP in the following manner:
A. Organization
W
Describe your organization, date founded, ownership and other business
affiliations. Provide number and location of affiliated offices. Specify the number
of years your organization has provided investment management service.
2. Describe your firm's revenue sources (e.g., investment management, institutional
research, etc.) and comment on your firm's financial condition.
3. Within the past three years, have there been any significant developments in your
organization (e.g., changes in ownership, new business ventures)? Do you expect
any changes in the near future?
4. Describe any U.S. Securities and Exchange Commission (SEC) censures or litigation
involving your organization, any officer, or employee at any time in the last ten
years.
5. Describe the firm's fiduciary liability and/or errors and omissions insurance
coverage. Include dollar amount of coverage.
B. Personnel
1 . Identify the number of professionals employed by your firm by classification.
2. Provide an organization chart showing function, positions, and titles of all the
professionals in your organization.
3. Provide biographical information on investment professionals that will be involved
in the decision -making process for our portfolio, including number of years at your
firm. Identify the person who will be the primary portfolio manager assigned to the
account.
4. Describe your firm's compensation policies for investment professionals and
address any incentive compensation programs.
C. Assets Under Management
1. Summarize your institutional investment management asset totals by category for
your latest reporting period in the following table:
Other Restrictive
Number Operating Funds Number of Funds
of Clients Clients
Governmental $
Governmental Pension N/A N/A
Non Governmental N/A N/A
Pension
29
Corporate $ N/A N/A
High Net Worth Client $ N/A N/A
Endowmental/Foun- $ N/A N/A
dation
2. Provide the number of separate accounts whose portfolios consist of operating
funds.
3. List in the following table the percentage by market value of aggregate assets
under all governmental accounts under management for your latest reporting
period:
Type of Asset
U.S. Treasury securities
Federal Agency obligations
Corporate securities rated AAA -AA
Corporate securities rated A
Corporate securities rated BBB or
lower
Other
(specify
Percent by Market
Value
4. Describe the procedures that your firm has in place to address the potential or
actual credit downgrade of an issuer and to disclose and advise a client of the
situation.
5. Provide data on account/asset growth over the past five years. Indicate the
number of government accounts gained and the number of government accounts
lost.
6. List your five governmental largest clients. Identify those that are exclusively
operating fund relationships and/or those that are other relationships (e.g., bond
fund, retirement fund).
7. Provide a copy of the firm's Form ADV, Parts I and 11 (including all schedules).
8. Provide proof of State of California Registration, if your firm is not eligible for SEC
registration.
9. Provide a sample contract for services.
30
D. Philosophy/Approach
Describe your firm's investment philosophy for public clients, including your firm's
philosophy regarding average duration, maturity, investment types, credit quality,
and yield.
2. Describe in,detail your investment process, as you would apply it to City of La
Quinta, CA's portfolio.
3. What are the primary strategies for adding value to portfolios?
4. Describe the process you would recommend for establishing the investment
objectives and constraints for this account.
5. Describe in detail your process of credit risk management, including how you
analyze credit quality, monitor credits on an ongoing basis, and report credit to
governmental accounts.
6. Describe your firm's trading methodology.
7. Describe your firm's decision -making process in terms of structure, committees,
membership, meeting frequency, responsibilities, integration of research ideas, and
portfolio management.
8. Describe your research capabilities as they would pertain to governmental
accounts. What types of analysis do you use?
9. Describe the firm's approach to managing relationships with the broker -dealer
community.
E. Portfolio Management
1. Are portfolios managed by teams or by one individual?
2. What is the average number of accounts handled per manager?
3. Which professional staff member will be the primary client contact for City of La
Quinta, CA?
4. How frequently are you willing to meet with us?
5. Describe procedures used to ensure that portfolios comply with client investment
objectives, policies, and bond resolutions.
F. Fees Charged
1 . Please include a copy of your firm's fee schedule applicable to this RFP-
2. Identify any expenses that would not be covered through this fee structure and
would be required in order to implement the firm's program.
31
3. Is there a minimum annual fee?
G. Performance Reporting
1 . Please report on all accounts under $100 million.
2. Please provide performance history for governmental accounts for the last five
years.-
3. Please provide risk measurements for governmental accounts for the last five
years.
4. Indicate whether your returns are calculated and compiled in accordance with
the Association for Investment Management and Research (AIMR/CFA Institute)
standards.
5. Do your reports conform to the State of California reporting standards? Are you
willing to customize your reports to meet our specifications?
6. How will you notify us of investment transactions?
7. Are confirmations of investment transactions sent directly by the broker/dealer to
the client?
8. Do your reports include rating information on investments which is required by
GASB 40?
H. References
Provide a list of at least five (5) client references in California. References should be
public agencies with portfolio size and investment objectives similar to City of La Quinta,
CA. Include length of time.managing the assets, contact name, and phone number.
Insurance Requirements
Exhibit A defines the insurance requirements that will need to be met prior to the
[Board/Councill's approval of any agreement for services.
J. Submittal of proposals
1 Seven (7� copies of the proposal shall be submitted in a sealed envelope bearing
the caption RFP for (City of La Quinta, CA) and addressed to:
City of La Quinta, CA
P.O. Box 1504
La Quinta, CA 92247-1504
Attention: John Falconer, Finance Director/Treasurer
2. Proposal must be received no later than [Time] PST on fMonth, Day, and Yearb
32
3. Proposals should be verified before submission. The City of La Quinta, CA shall
not be responsible for errors or omissions on the part of the respondent in
preparation of a proposal. The City of La Quinta, CA reserves the right to reject
any and all proposals, to wave any irregularities, or informalities in the
proposals, and to negotiate modifications to any proposal.
Enclosures: Investment Policy
Treasurers Report
33
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Appendix I
Investment Management Process and Risk
Except as provided for in Section 27000.3, Government Code Section 53600.3 declares as a trustee
each person, treasurer, or governing body authorized to make investment decisions on behalf of local
agencies. As trustees are subject to the prudent investor standard. These persons shall act with care,
skill, prudence, and diligence under the circumstances then prevailing when investing, reinvesting,
purchasing, acquiring, exchanging, selling, and managing funds. Section 53600.5 further stipulates
that the primary objective of any person investing public funds is to safeguard principal; secondly, to
meet liquidity needs of the depositor; and lastly, to achieve a return or yield on invested funds
(Government Code Section 27000.5 specifies the same objectives for county treasurers and board of
supervisors).
Risk is inherent throughout the investment process. There is investment risk associated with any
investment activity and opportunity risk related to inactivity. Market risk is derived from exposure to
overall changes in the general level of interest rates while credit risk is the risk of loss due to the failure
of the insurer of a security. The market value of a security varies inversely with the level of interest
rates. If an investor is required to sell an investment with a five percent yield in a comparable seven
percent rate environment, that security will be sold at a loss. The magnitude of that loss will depend on
the amount of time until maturity.
Purchasing certain allowable securities with a maturity of greater than five years requires approval of
the governing board (see Government Code Section 53601). Part of that approval process involves
assessing and disclosing the risk and possible volatility of longer -term investments
Another element of market risk is liquidity risk. Instruments with unique call features or special
structures, or those issued by little known companies, are examples of "story bonds" and are often
thinly traded. Their uniqueness often makes finding prospective buyers in a secondary market more
difficult and, consequently, the securities' marketability and price are discounted. However, under
certain market conditions, gains are also possible with these types of securities.
Default risk represents the possibility that the borrower may be unable to repay the obligation as
scheduled. Generally, securities issued by the federal government and its agencies are considered the
most secure, while securities issued by private corporations or negotiable certificates of deposit issued
by commercial banks have a greater degree of risk. Securities with additional credit enhancements,
such as bankers acceptances, collateralized repurchase agreements and collateralized bank deposits are
somewhere between the two on the risk spectrum.
The vast majority of portfolios are managed within a buy and hold policy. Investments are purchased
with the intent and capacity to hold that security until maturity. At times, market forces or operations
may dictate swapping one security for another or selling a security before maturity. Continuous analysis
and fine tuning of the investment portfolio are considered prudent investment management. [ ... I
The Government Code contains specific provisions regarding the types of investments and practices
permitted after considering the broad requirement of preserving principal and maintaining liquidity before
seeking yield. These provisions are intended to promote the use of reliable, diverse, and safe investment
instruments to better ensure a prudently managed portfolio worthy of public trust.
Chapter fl. Fund Management
Local Agency investment Guidelines 2010 issued by California Debt and investment Advisory Commission
35
Appendix J
GLOSSARY
(Adopted from the Municipal Treasurers Association)
The purpose of this glossary is to provide the reader of the City of La Quinta investment
policies with a better understanding of financial terms used in municipal investing.
AGENCIES: Federal agency securities and/or
Government -sponsored enterprises.
ASKED: The price at which securities are offered
BANKERS' ACCEPTANCE (BA): A draft or bill or
exchange accepted by a bank or trust company.
The accepting institution guarantees payment of
the bill, as well as the issuer.
BID: The price offered by a buyer of securities.
(When you are selling securities, you ask for a
bid.) See Offer.
BROKER: A broker brings buyers and sellers
together for a commission.
CERTIFICATE OF DEPOSIT ICD): A time deposit
with a specific maturity evidenced by a
certificate. Larg e-d enomi nation CD's are typically
negotiable.
COLLATERAL: Securities, evidence of deposit or
other property which a borrower pledges to
secure repayment of a loan. Also refers to
securities pledged by a bank to secure deposits of
public monies.
COMMERCIAL PAPER: Short-term unsecured
promissory notes issued by a corporation to raise
working capital. These negotiable instruments
are purchased at a discount to par value or at par
value with interest bearing. Commercial paper is
issued by corporations such as General Motors
Acceptance Corporation, IBM, Bank America, etc.
COMPREHENSIVE ANNUAL FINANCIAL REPORT
(CAFR): The official annual report for the City of
La Quinta. It includes five combined statements
for each individual fund and account group
prepared in conformity with GAAP. It also
includes supporting schedules necessary to
demonstrate compliance with finance -related
legal and contractual provisions, extensive
introductory material, and a detailed Statistical
Section.
CONDUIT FINANCING: A form of Financing in
which a government or a government agency
]ends its name to a bond issue, although it is
acting only as a conduit between a specific project
and bond holders. The bond holders can look only
to the revenues from the project being financed
for repayment and not to the government or
agency whose name appears on the bond.
COUPON: (a) The annual rate of interest that a
bond's issuer promises to pay the bondholder on
the bond's face value. (b) A certificate attached
to a bond evidencing interest due on a payment
date.
DEALER: A dealer, as opposed to a broker, acts as
a principal in all transactions, buying and selling
for his own account.
DEBENTURE: A bond secured only by the general
credit of the issuer.
DELIVERY VERSUS PAYMENT: There are two
methods of delivery of securities: delivery versus
payment and delivery versus receipt. Delivery
versus payment is delivery of securities with an
exchange of money for the securities. Delivery
versus receipt is delivery of securities with an
exchange of a signed receipt for the securities.
DERIVATIVES: (1) Financial instruments whose
return profile is linked to, or derived from, the
movement of one or more underlying index or
security, and may include a leveraging factor, or
(2) financial contracts based upon notional
amounts whose value is derived from an
underlying index or security (interest rates, foreign
exchange rates, equities or commodities).
DISCOUNT: The difference between the cost price
of a security and its maturity when quoted at
W.
lower than face value. A security selling below
original offering price shortly after sale also is
considered to be at a discount.
DISCOUNT SECURITIES: Non -interest bearing
money market instruments that are issued a
discount and redeemed at maturity for full face
value, e.g., U.S. Treasury Bills.
DIVERSIFICATION: Dividing investment funds
among a variety of securities offering
independent returns.
FEDERAL CREDIT AGENCIES: Agencies of the
Federal government set up to supply credit to
various classes of institutions and individuals,
e.g., S&L's, small business firms, students,
farmers, farm cooperatives, and exporters.
1 FNMAs (Federal National Mortgage
Association� - Like GNMA was chartered
under the Federal National Mortgage
Association Act in 1938. FNMA is a federal
corporation working under the auspices of the
Department of Housing and Urban
Development (HUD). It is the largest single
provider of residential mortgage funds in the
United States. Fannie Mae, as the corporation
is called, is a private stockholder -owned
corporation. The corporation's purchases
include a variety of adjustable mortgages and
second loans, in addition to fixed-rate
mortgages. FNMA's securities are also highly
liquid and are widely accepted. FNMA
assumes and guarantees that all security
holders will receive timely payment of
principal and interest.
2. FHLBs (Federal Home Loan Bank Notes and
Bonds) - Issued by the Federal Home Loan
Bank System to help finance the housing
industry. The notes and bonds provide
liquidity and home mortgage credit to savings
and loan associations, mutual savings banks,
cooperative banks, insurance companies, and
mortgage -lending institutions. They are
issued irregularly for various maturities. The
minimum denomination is $5,000. The notes
are issued with maturities of less than one
year and interest is paid at maturity.
3. FLBs (Federal Land Bank Bonds) - Long-term
37
mortgage credit provided to farmers by Federal
Land Banks. These bonds are issued at
irregular times for various maturities ranging
from a few months to ten years. The
minimum denomination is$ 1,000. They carry
semi-annual coupons. Interest is calculated on
a 360-day, 30 day month basis.
4. FFCBs (Federal Farm Credit Bank) - Debt
instruments used to finance the short and
intermediate term needs of farmers and the
national agricultural industry. They are issued
monthly with three- and six-month maturities.
The FFC13 issues larger issues (one to ten
year) on a periodic basis. These issues are
highly liquid.
5. FICBs (Federal Intermediate Credit- Bank
Debentures) - Loans to lending institutions
used to finance the short-term and
intermediate needs of farmers, such as
seasonal production. They are usually issued
monthly in minimum denominations of $3,000
with a nine -month maturity. Interest is
payable at maturity and is calculated on a 360-
day, 30-day month basis.
6. FHLMCs (Federal Home Loan Mortgage
Corporation) - a government sponsored entity
established in 1970 to provide a secondary
market for conventional home mortgages.
Mortgages are purchased solely from the
Federal Home Loan Bank System member
lending institutions whose deposits are insured
by agencies of the United States Government.
They are issued for various maturities and in
minimum denominations of $10,000. Principal
and interest, is paid monthly. Other federal
agency issues are Small Business
Administration notes (SBA's), Government
National Mortgage Association notes
(GNMA's), Tennessee Valley Authority notes
(TVA's), and Student Loan Association notes
(SALLIE-MAE's).
FEDERAL DEPOSIT INSURANCE CORPORATION
(FDIC): A federal agency that insures bank
deposits, currently up to $250,000 per deposit
through December 31, 2013.
FEDERAL FUNDS RATE: The rate of interest at
which Fed funds are traded. This rate is currently
pegged by the Federal Reserve through open -
market operations.
FEDERAL HOME LOAN BANKS (FHLB):
Government sponsored wholesale banks
(currently 12 regional banks) which lend funds
and provide correspondent banking services to
member commercial banks, thrift institutions,
credit unions and insurance companies. The
mission of the FHLBs is to liquefy the housing
related assets of its members who must purchase
stock in their district Bank.
FEDERAL OPEN MARKET COMMITTEE (FOMC):
Consists of seven members of the Federal
Reserve Board and five of the twelve Federal
Reserve Bank Presidents. The President of the
New York Federal Reserve Bank is a permanent
member, while the other Presidents serve on a
rotating basis. The Committee periodically meets
to set Federal Reserve guidelines regarding
purchases and sales of Government Securities in
the open market as a means of influencing the
volume of bank credit and money.
FEDERAL RESERVE SYSTEM: The central bank of
the United States created by Congress and
consisting of a seven member Board of Governors
in Washington, D.C., 12 regional banks and about
5,700 commercial banks that are members of the
system.
GOVERNMENT NATIONAL MORTGAGE
ASSOCIATION (GNMA or Ginnie Mae): Securities
influencing the volume of bank credit guaranteed
by GNMA and issued by mortgage bankers,
commercial banks, savings and loan associations,
and other institutions. Security holder is
protected by full faith and credit of the U.S.
Government. Ginnie Mae securities are backed
by the FHA, VA or FMHM mortgages. The term
.pass-throughs" is often used to describe Ginnie
Maes.
LAIF (Local Agency Investment Fund) - A special
fund in the State Treasury which local agencies
may use to deposit funds for investment. There
is no minimum investment period and the
minimum transaction is $5,000, in multiples of
$1,000 above that, with a maximum balance of
$50,000,000 for any agency. The City is
restricted to a maximum of ten transactions per
38
month. It offers high liquidity because deposits
can be converted to cash in 24 hours and no
interest is lost. All interest is distributed to those
agencies participating' on a proportionate share
basis determined by the amounts deposited and
the length of time they are deposited. Interest is
paid quarterly. The State retains an amount for
.reasonable costs of making the investments, not
to exceed one-half of one percent of the earnings.
LIQUIDITY: A liquid asset is one that can be
converted easily and rapidly into cash without a
substantial loss of value. In the money market, a
security is said to be liquid if the spread between
bid and asked prices is narrow and reasonable size
can be done at those quotes.
LOCAL GOVERNMENT INVESTMENT POOL (LGIP):
The aggregate of all funds from political
subdivisions that are placed in the custody of the
State Treasurer for investment and reinvestment
MARKET VALUE: The price at which a security is
trading and could presumably be purchased or
sold.
MASTER REPURCHASE AGREEMENT: A written
contract covering all future transactions between
the parties to fepurchase--reverse repurchase
agreements that establishes each party's rights in
the transactions. A master agreement will often
specify, among other things, the right of the
buyer -lender to liquidate the underlying securities
in the event of default by the seller -borrower.
MATURITY: The date upon which the principal or
stated value of an investment becomes due and
payable
MONEY MARKET: The market in which short-term
debt instruments (bills, commercial paper,
bankers' acceptances, etc.) are issued and traded.
OFFER: The price asked by a seller of securities.
(When you are buying securities, you ask for an
offer.) See Asked and Bid.
OPEN MARKET OPERATIONS: Purchases and
sales of government and certain other securities in
the open market by the New York Federal Reserve
Bank as directed by the FOMC in order to
influence the volume of money and credit in the
economy. Purchases inject reserves into the
bank system and stimulate growth of money and
credit; sales have the opposite effect. Open
market operations are the Federal Reserve's most
important and most flexible monetary policy tooL
PORTFOLIO: Collection of all cash and securities
under the direction of the City Treasurer,
including Bond Proceeds.
PRIMARY DEALER: A group of government
securities dealers who submit daily reports of
market activity and positions and monthly
financial statements to the Federal Reserve Bank
of New York and are subject to its informal
oversight. Primary dealers include Securities and
Exchange Commission (SEC) -registered securities
broker -dealers, banks and a few unregulated
firms.
QUALIFIED PUBLIC DEPOSITORIES: A financial
institution which does not claim exemption from
the payment of any sales or compensating use or
ad valorem taxes under the laws of this state,
which has segregated for the benefit of the
commission eligible collateral having a value of
not less than its maximum liability and which has
been approved by the Public Deposit Protection
Commission to hold public deposits.
RATE OF RETURN: The yield obtainable on a
security based on its purchase price or its current
market price. This may be the amortized yield to
maturity on a bond the current income return.
REPURCHASE AGREEMENT (RP OR REPO): A
holder of securities sells these securities to an
investor with an agreement to repurchase them
at a fixed price on a fixed date. The security
"buyer" in effect lends the "seller" money for the
period of the agreement, and the terms of the
agreement are structured to compensate him for
this. Dealers use RP extensively to finance their
positions. Exception: When the Fed is said to be
doing RP, it is lending money that is increasing
bank reserves.
REVERSE REPURCHASE AGREEMENTS (RRP or
RevRepo) - A holder of securities sells these
securities to an investor with an agreement to
repurchase them at a fixed price on a fixed date.
The security "buyer" in effect lends the"seller"
money for the period of the agreement, and the
terms of the agreement are structured to
compensate him for this. Dealers use RRP
extensively to finance their positions. Exception:
When the Fed is said to be doing RRP, it is lending
money that is increasing bank reserves.
SAFEKEEPING: A service to customers rendered
by banks for a fee whereby securities and
valuables of all types and descriptions are held in
the bank's vaults for protection.
SECONDARY MARKET: A market made for the
purchase and sale of outstanding issues following
the initial distribution.
SECURITIES & EXCHANGE COMMISSION: Agency
created by Congress to protect investors in
securities transactions by administering securities
legislation.
SEC RULE 15C3-1: See Uniform Net Capital Rule.
STRUCTURED NOTES: Notes issued by
Government Sponsored Enterprises (FHLB, FNMA,
SLMA, etc.) and Corporations which have
imbedded options (e.g., call features, step-up
coupons, floating rate coupons, derivative -based
returns) into their debt structure. Their market
performance is impacted by the fluctuation of
interest rates, the volatility of the imbedded
options and shifts in the shape of the yield curve.
SURPLUS FUNDS: Section 53601 of the California
Government Code defines surplus funds as any
money not required for immediate necessities of
the local agency. The City has defined immediate
necessities to be payment due within one week.
TREASURY BILLS: A non -interest bearing discount
security issued by the U.S. Treasuryto finance the
national debt. Most bills are issued to mature in
three months, six months or one year.
TREASURY BONDS: Long-term coupon -bearing
U.S. Treasury securities issued as direct
obligations of the U.S. Government and having
initial maturities of more than 10 years.
TREASURY NOTES: Medium -term coupon -bearing
U.S. Treasury securities issued as direct
M
obligations of the U.S. Government and having
initial maturities from two to 10 years.
UNIFORM NET CAPITAL RULE: Securities and
Exchange Commission requirement that member
firms as well as nonmember broker -dealers in
securities maintain a maximum ratio of
indebtedness to liquid capital of 15 to 1; also
called net capital rule and net capital ratio.
Indebtedness covers all money owed to a firm,
including margin loans and commitments to
purchase securities, one reason new public issues
are spread among members of underwriting
syndicates. Liquid capital includes cash and
assets easily converted into cash.
UNIFORM PRUDENT INVESTOR ACT: The State
of California has adopted this Act. The Act
contains the following sections: duty of care,
diversification, review of assets, costs,
compliance determinations, delegation of
investments, terms of prudent investor rule, and
application.
YIELD: The rate of annual income return on an
investment, expressed as a percentage. (a)
INCOME YIELD is obtained by dividing the current
dollar income by the current market price for the
security. (b) NET YIELD or YIELD TO MATURITY
is the current income yield minus any premium
above par or plus any discount from par in
purchase price, with the adjustment spread over
the period from the date of purchase to the date
of maturity of the bond.
Eli]
INVESTMENT ADVISORY BOARD Business Session: C
Meeting Date: March 9, 2011
ITEM:
Continued Consideration of Fiscal Year 2011-12 Work Plan Items & 2011-12
Investment Policy
BACKGROUND:
As part of the work plan, the Investment Advisory Board is asked to review the
Investment Policy and make any recommendations for the City Council's
consideration in June of each year.
Since the prior meeting staff has been looking at been looking at additional
investment options and has attached the latest Treasurer's Report from the County
of Riverside for the Board's review.
RECOMMENDATION:
Consideration of this item with a recommendation to the City Council of any
changes to the Fiscal Year 2011-12 Investment Policy.
aJohn -M.ner, Finance Director
NOTE: Please bring the attachments from last month's meeting for this item.
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INVESTMENT ADVISORY BOARD Correspondence & Written
Material Item A
Meeting Date: March 9, 2011
TITLE:
Month End Cash Report February 2011
BACKGROUND:
This cash report is not a complete Treasury Report (exclude petty cash, deferred
compensation and fiscal agent balances), but would report in a timely fashion
selected cash balances.
RECOMMENDATION:
Information item only.
M-"� �� -- dCAW�
John M. Falconer, Finance Director
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Bill Lockyer, State Treasurer I
Inside the State Treasurer's Office
Local Agency Investment Fund (LAIF)
PMIA Performance Report
Ifta-
Neld
p
6_1
tee
P05 Y
age
2/10/2011
0.45
0.54
199
2/11/2011
0.46
0.54
200
2/12/2011
0.46
0.54
200
2/13/2011
0.46
0.54
200
2/14/2011
0.46
0.531
197
2/15/2011
0.46
0.53
196
2/16/2011
0.46
0.53
197
2/17/2011
0.46
0.53
196
2/18/2011
0.45
0.53
192
2/19/2011
0.45
0.53
192
2120/2011
0.45
0.53
192
2 11
2!�I�
112
,/2 /2011
4F
0!� z,
0 31
190
1 2/23/2011
1 0.461
0.531
191
Taily yield does not reflect capital gains or losses
LAIF Performance Report
Quarter ending 12/31/2010
Apportionment Rate:
Earnings Ratio:
Fair Value Factor:
Daily:
Quarter To Date:
Average Life:
0.46%
.00001248725439840
1.001461323
0.46%
0.47%
215
PMIA Average Monthly Effective Yields
JAN 2011 0.538%
DEC 2010 0.462%
NOV 2010 0.454%
Pooled Money Investment Account
Portfolio Composition
$71.413illion
01/31/11
Loans
Corporate Bonds 8.95%
n nno/.
Commercial Pap
'11.86%
Time Deposits
5.31%
CDs/BNs
12.92%
Agencies Mortgages
14.81% 0.75%
Treasuries
45.40%
3
Recent Bill Auction Results
ragu 1 01 1
TreasuryDirect.
I I—, I , Pi In,, I Inli I A I I, to IIII I I A , IM. & 91�,Iill I L,,L." ItIC1,11, 1*1. EI—It 11 1 I�IIIIII E1IL1Y
Recent Bill Auction Results
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at
12 23-2 a
0� 17 20
0 130
0 E32
111) 979178
9 Z705286
11 WEEK
1 2 13 2010
03 24 2011
0 130
0 132
1, 96,139
E1279�2HA
Effective with the 11/2/98 auction all billS a, a atIctioned I Sing the single -priced -nethod
irL,ednitt I MfIrrittion ACt I I,— � C,11t8t'A I � riv,�v K Ltga, NuIces t1ill T1,1,11 & Cnild 1)15 1 A,�E�S,bdlt, I lYit? QuY11Y
1) �, 11 I� , III- T, -1-rv, If 9h, P,Ihfil rIbi
http://www.treasurydirc�ct.gov/RI/OFBills
3/1/2011 4
Recent Note, Bond, and TIPS Auction Results
Page I ot I
mmmmm
I ell, I UH111 "E", I I t�' , T"'v try, " U'l' � ""T' -,[, - : 'Cb � , U"i" . K' L N I �, B.," 11"! T I'll E�llll A'. 0"
Recent Note, Bond, and TIPS Auction Results
S .... it,
T
TlA,.
Nint.
Date
Date
N.M. .
Yield
.
Pep, " ee
I..
C.Sip
2 YEAR
NOTE
07 28 2C13I
02 28 2013
0 625
0 745
99 7b?718
912828QK9
5 YEAR
NOTE
T2 2.-�111
02-2B-2"6
2 125
2 190
99�6937`5
912828QI2
I YEAR
NOTE
02-28-2011
02-26-2018
2 750
2 854
99�344376
912878PY0
30 YEAR
IT PS
02 28-2011
02 15-2041
2,125
2 190
98 655406
912810QPo
3 YEAR
NOTE
02 15-2011
02 15-2014
1 250
1 349
99 709887
912828QHG
10 YEAR
NOTE
02-15-2CIl
02-15-2021
3 625
3,065
99 60623
912828oX2
30 YEAR
BOND
02 15 2011
02-15 2041
4 750
4 750
Do) 000000
')1251IQN,
2 YEAR
NOTE
01 31 2011
01 31-2013
0 625
0,050
99 150401
131252.1N5
5-YEAR
NOTE
01 31 2011
01 31-2016
2 boo
2 (Tal
99 bb02
912828PS3
7 YEAR
NOTE
01-it 2011
01-31-2018
2 625
1341
99,24t792
912828PTI
10 YEAR
THIS
01-31 2011
01-1s-2021
LIES
1�170
99.599898
91282AR9
3-YEAR
NOTE
01-10 2011
01-15-2014
L000
1 027
99,920611
912828DQ7
9-YKAR
10 MONTH
NOTE
01-18 2011
11 Is- 2020
2,625
3 368
93.6E4061
912828PCS
29-YEAR
10 MONTH
BOND
01-18 2011
11-15 2141
4.250
4 515
95.6brb89
912810QLS
2 YEAR
NOTE
12-U-201.
12-31-2012
0.625
0 140
99,172112
s1282or'll
5-YEAR
NOTE
12-31-2010
12 31 2015
2.125
2 119
H, ..E111
B121"I't's
/-YEAR
NOTE
12 31 2010
1? 31-�017
2 750
2 830
gq 111WO)
91282811TI
3 YEAR
NOTE
12-15-2010
12 15 2013
0.750
o 862
99 61101t
912828118
9 YEAR
I I-TONT.
HATE
12 IR-2010
It 15 MOD
2 625
3 340
gt�AE822
912828PC8
29-YEAP
11 MONTH
BOND
12 15-2010
11,15 )NO
I 25H
1 410
17 3 1 " 124
91?8,DQ"
2 YEAR
NOTE
11 Is 20IN
11 be ?oil
I I.
b To
11 EIn,
112921, 1,6
5 YEAR
NOTE
11-30-2DIC
It 3H, E015
1 375
1 Ill
9b 816712
917828113
1-YEAR
NOTE
11 30 2010
11 30 "17
? 751,
2 253
11 9811,11
91E�IbTYN
3-YEAR
NOTE
11 15-2DIC
It 15 2013
a 500
U 575
99 71T247
912828pua
9-YEAR
8 MONTH
TIPS
11-15-2010
07 15 2020
1 250
0 409
108 W358T
912626NM8
10-YEAR
NOTE
11 15-2010
11 15 2020
2 625
2 636
99 9C3856
91282sbca
30-YEAR
BC)ND
11-15-2010
11 15 2040
4 250
320
96 8�9162
91�810QL_5
2 YEAR
NOTE
11-01-2010
to 31 2012
0 375
0 100
99 9,03T5
91282TIMON
5 YEAR
Plot 1
11-01 2010
10 31 20T5
1 2�0
1 130
99 6111JI
912628PE4
7 YEAR
NDI C
11-01 2010
10-31 2017
1 " s
1,970
99 38T821,
T12828NI
4 YEAR
6 MONTH
TIPS
10-29-2010
04-15 2015
0,500
A 550
105 5.360,
912828MY3
3 YEAR
NOTE
10-T5-2010
10-15 2013
a Soo
0,569
99 795046
912826PBO
9 YEAR
10 MONTH
NOTE
10-15-2010
08-15-2020
Lobs
2.475
101,29V42
91232eNT3
29-YEAR
10 MONTH
BOND
10 15 2010
08 15 2040
3�675
3A52
100 3q764/
912810QKl
2-YEAR
NDIE
09 30 2010
09 10-2012
N375
GAII
99,86812T
91LOKRN�4
5-YEAR
NOTE
09-30-2010
09-30-2015
1 2"
IEN)
99,911690
912828tli�9
7-YFAA
NOTE
09-30-2010
09-30 2017
1,675
1,890
99 1112081
912SZ6.2
3-YEAR
NOTE
09 15 2010
to 15-2023
0 750
0 790
99.8.1612
912828NY2
9 YEAR
10 MONTH
Ti ES
09-15-2010
07-15-2020
1,250
1 019
102 109188
E1282BIlbog
9 YEAR
II-YODTM
NOTE
09-15-"10
08-11 202a
1 B21
2 670
99�611196
012828DIT3
Derotes TIPS ho.d; all Other TIPS without Asterisks are notes
tM,,dT rf Alt I ta,, A & L""l ""T.", I 11lb,av r"D, R C'� , "er" I lrr . . . boN, I QTt1 Q.1PY
thre I �TE"' F 1,11, IT 11w P'.t i.T n1b,
http://www.treasurydire;-,t.gov/RI/OFNtebnd
5
3/l/2011
PRB: H.15--Selected Interest Rates, Web-Unly Uaily Update-Pebruary 2.), 2UI I
Fage I oi -i
Federal Reserve Statistical Release
Selected Interest Rates pauy)
st, t. � C� ... t"'t
Release Date: February 25, 2011
Weeklv release dates I I listorical data I Data Download Prograrn
-(DDP) I AbOUI I Announcetrients
Daily update Otherformals: Screen reader j ASC I I
LDam Do�l�d
ikill Pmgram
The weekly release is posted on Monday. Daily updates of the weekly release are posted Tuesday
through Friday on this site. If Monday is a holiday, the weekly release will be posted on Tuesday
after the holiday and the daily update will not be posted on that Tuesday.
FEDERAL RESERVE STATISTICAL RELEASE
H.15 DAILY UPDATE: WEB RELEASE ONLY
SELECTED INTEREST RATES
For use at 4:15 p.m. Eastern Time
Yields in percent per annum
February
25,
2011
2011
2011
2011
2011
Instruments
Feb
Feb
Feb
Feb
211
22
23
24
Federal funds (effective) 1 2 3
0.15
0.15
0.15
0.15
Commercial Paper 3 41 5 6
Nonfinancial
1-month
0.18
0.19
0.18
2-month
0.21
0.22
0.22
3-month
0.21
0.19
0.23
Financial
1-month
0.19
0.19
0.18
2-month
0.22
0.22
0.23
3-month
0.25
0.24
0.26
CDs (secondary market) 3 7
1-month
0.24
0.24
0.23
3-month
0.28
0.26
0.28
6-month
0.37
0.39
0.38
Eurodollar deposits (London) 3 8
1-month
0.32
0.32
0.31
0.31
3-month
0.41
0.41
0.41
0.41
6-month
0.56
0.56
0.56
0.56
Bank prime loan 2 3 9
3.25
3.25
3.25
3.25
Discount window primary credit 2 10
0.75
0.75
0.75
0.75
U.S. government securities
Treasury bills (secondary market) 3 4
4-week
0.10
0.12
0.13
3-month
0.12
0.12
0.13
6-month
0.16
0.16
0.16
1-year
0.26
0.25
0.24
Treasury constant maturities
Nominal 11
1-month
0.10
0.12
0.13
3-month
0.12
0.12
0.13
6-month
0.16
0.16
0.16
I -year
0.28
0.27
0.26
2-year
0.74
0.74
0.73
3-year
1.22
1.25
1.24
5-year
2.16
2.21
2.19
7-year
2.85
2.89
2.8�
10-year
3.46
3.49
3.46
20-year
4.35
4.34
4.29
30-year
4.60
4.59
4.54
Inflation indexed 12
5-year
0.07
0.01
-0.01
http://www.federalreserve.gov/Releases/Hl 5/update/ 3/1/2011 6
PKB: Klb--Selected Interest Rates, Web-Unly Daily
Update--Pebruary 25, 2011 Page 2 ot 3
7-year
0.
69
0.65
0.62
10-year
1.12
1.10
1.05
20-year
1.76
1.75
1.69
30-year
2.08
2.06
2.00
Inflation -indexed long-term average 13
1.81
1.79
1.73
Interest rate swaps 14
1-year
0.46
0.45
0.44
2-year
0.94
0.92
0.
91
3-year
1.49
1.46
1.47
4-year
1.99
1.94
1.95
5-year
2.42
2.37
2.38
7-year
3.06
3.00
3.01
10-year
3.61
3.56
3.55
30-year
4.38
4.33
4.31
Corporate bonds
Moody's seasoned
Aaa 15
5.20
5.20
5.14
Ban
6.08
6.09
6.05
State & local bonds 16
4.95
Conventional mortgages 17
4.95
- Markets closed
Footnotes
1. The daily effective federal funds rate is a weighted average of rates on brokered trades.
2. Weekly figures are averages of 7 calendar days ending on Wednesday of the current week; monthly
figures include each calendar day in the month.
3. Annualized using a 360-day year or bank interest.
4. On a discount basis.
5. Interest rates interpolated from data on certain commercial paper trades settled by The
Depository Trust Company. The trades represent sales of commercial paper by dealers or direct
issuers to investors (that is, the offer side). The 1-, 2-, and 3-month rates are equivalent to the
30-, 60-, and 90-day dates reported on the Board's Commercial Paper Web page
(www.federalreserve.gov/releases/cp/).
6. Financial paper that is insured by the FDIC's Temporary Liquidity Guarantee Program is not
excluded from relevant indexes, nor is any financial or nonfinancial commercial paper that may be
directly or indirectly affected by one or more of the Federal Reserve0s liquidity facilities. Thus
the rates published after September 19, 2008, likely reflect the direct or indirect effects of the
new temporary programs and, accordingly, likely are not comparable for some purposes to rates
published prior to that period.
7. An average of dealer bid rates on nationally traded certificates of deposit.
8. Source: Bloomberg and CTRB ICAP Fixed Income & Money Market Products.
9. Rate posted by a majority of top 25 (by assets in domestic offices) insured U.S.-chartered
commercial banks. Prime is one of several base rates used by banks to price short-term business
loans.
10. The rate charged for discounts made and advances extended under the Federal Reserve's primary
credit discount window program, which became effective January 9, 2003. This rate replaces that for
adjustment credit, which was discontinued after January 8, 2003. For further information, see
www.federalreserve.gov/boarddocs/press/bcreg/2002/200210312/default.htm. The rate reported is that
for the Federal Reserve Bank of New York. Historical series for the rate on adjustment credit as
well as the rate on primary credit are available at www.federalr"erve.gov/releases/hl5/data.htm.
11. Yields on actively traded non -inflation -indexed issues adjusted to constant maturities. The
30-year Treasury constant maturity series was discontinued on February 18, 2002, and reintroduced
on February 9, 2006. From February 18, 2002, to February 9, 2006, the U.S. Treasury published a
factor for adjusting the daily nominal 20-year constant maturity in order to estimate a 30-year
nominal rate. The historical adjustment factor can be found at
w�.treasury.gov/resource-center/data-chart-center/interest-rates/. Source; U.S. Treasury.
http://www.federalresenle.gov/Releases/H I 5/update/ 3/1/2011 7
FRB: H.15--Selected Interest Rates, WeIg-Unly Dally Upclate--Veoruary /.), /ui I rage -) of )
12. Yields on Treasury inflation protected securities (TIPS) adjusted to constant maturities.
Source: U.S. Treasury. Additional information on both nominal and inflation -indexed yields may be
found at www.treasu2:y.gov/resource-center/data-chart-center/interest-rates/.
13. Based on the unweighted average bid yields for all TIPS with remaining terms to maturity of
more than 10 years.
14. International Swaps and Derivatives Association (ISDA?) mid -market par swap rates. Rates are
for a Fixed Rate Payer in return for receiving three month LIBOR� and are based on rates collected
at 11:00 a.m. Eastern time by Garban Intercapital pIc and published on Reuters Page ISDAFIX?l.
ISDAFIX is a registered service mark of ISDA. Source: Reuters Limited.
15. Moody's Ass rates through December 6, 2001, are averages of Aaa utility and Aaa industrial bond
rates. As of December 7, 2001, these rates are averages of Aaa industrial bonds only.
16. Bond Buyer Index, general obligationf 20 years to maturity, mixed quality; Thursday quotations.
17. Contract interest rates on commitments for fixed-rate first mortgages. Source: Primary Mortgage
Market Survey? data provided by Freddie Mac.
Note: Weekly and monthly figures on this release, as well as annual figures available on the
Board's historical H.15 web site (see below), are averages of business days unless otherwise noted.
Current and historical H.15 data are available on the Federal Reserve Board's web site
(www.federalreserve.gov/). For information about individual copies or subscriptions, contact
Publications Services at the Federal Reserve Board (phone 202-452-3244, fax 202-728-5886).
-------------------------------------------------------------------------------------------
Description of the Treasury Nominal and Inflation -Indexed Constant maturity Series
Yields on Treasury nominal securities at "constant maturity" are interpolated by the U.S. Treasury
from the daily yield curve for non -inflation -indexed Treasury securities. This Curve, which relates
the yield on a security to its time to maturity, is based on the closing market bid yields on
actively traded Treasury securities in the over-the-counter market. These market yields are
calculated from composites of quotations obtained by the Federal Reserve Bank of New York. The
constant maturity yield values are read from the yield curve at fixed maturities, currently 1, 3,
and 6 months and 1, 2, 3, 5, 7, 10, 20, and 30 years. This method provides a yield for a 10-year
maturity, for example, even if no outstanding security has exactly 10 years remaining to maturity.
Similarly, yields on inflation -indexed securities at "constant maturity" are interpolated from the
daily yield curve for Treasury inflation protected securities in the over-the-counter market. The
inflation -indexed constant maturity yields are read from this yield curve at fixed maturities,
currently 5, 7, 10, and 20 years.
Weekly release dates I Historical data I Data, Do\vnload Prograrn (DDP) I AbOUt I AnNOUncernents
Daily update Otherformats: Screen reader I ASCII
Statistical releases
Homo J Economic rcwarch and -data
AcCeSSIHAV I Conmet Us
Lost update: February 25, 2011
http://www.federalreserve.gov/Releases/H15/update/ 3/1/2011 8
twj: t-ommerciai Faper Kates ancl outstanclings
Page I of 4
Federal Reserve Release
Me
Release I AtIaut I Announcements I Outstandi - nQs I Volume statistics I Year-end I Maturity-DistrAfution I Data
Download Program (UL)P)
Data as of February 28, 2011
Commercial Paper Rates and Outstanding
Derived from data supplied by The Depository Trust & Clearing Corporation
Posted March 1, 2011
Discount rates
7Term
E
E I
E: � T �: 1
0.33
' rade data insurricient to support calculation of the 60-day AA nonfinancial, 90-day AA nonfinancial, and 90-day A2/P2 nonfinancial rates for February 28,
2011.
Yield curve
9
http://www.federalreservo.gov/Releases/CP/ 3/1/2011
.P": t-ommerciai raper rates anu umstanaings
rav'r / 01 4
IllarKC.1 Oasis
— — — AA jimirmandal
A 21132 nonfinwicial
AA f"jimmial
'� \ , ,,, �, � 1,
1 7 15 30 60
Days to Maturity
Discount rate spread
O�75
0,50
0.25
ME
. . 1 800
— — — SPICA. 5-day 1110\ ing avc� - 700
- 600
- 500
- 400
- 300
- 200
- 100
0
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011
Discount rate history
10
http://www.federaireserve.gov/Releases/CP/ 3/l/2011
PKB: Uornmercial Paper Kates ancl Uutstanclings
Page .5 014
Thirty -day commercial paper �daily) Percent
— — — AA nonfinancial
AVP2nonfinancial
AA fitiamial
t
7
6
5
4
3
2
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011
Outstandings
Weekly (Wednesday), seasonally adjusted
Billions of dollar.,
1230
1130
1030
930
830
730
630
530
430
330
Billions of dollars
— — — NDinfinwicii] (righl sca[O
Financill (101 Walc)
ki N
I % 11 lk, 111�1
Ik 'Al
(PI
, io
�J I f YA.
I lit V rJ
r1if
2001
2003
RM
RMS
M-111
240
200
160
120
80
2011
The daily commercial paper release will usually be available before I 1:00arn EST. However, the Federal
Reserve Board makes no guarantee regarding the timing of the daily commercial paper release. When the
Federal Reserve Board is closed on a business day, rates for the previous business day will be available
through the Federal Reserve Board's Data Download-PrograrnJI)DP). This policy is subject to change at
any time without notice.
Release I About I Announcements I Outstandings I Vol unie -statistics Year-end I Maturity Distribution I Data
Download Program DDP)
11
http://www.federalreserve.gov/Releases/CP/ 3/1/2011
PKB: uornmerciai Faper "tes anct uuisianaings
ragv -t w �
Home I Statistical releases
Accessibility I Contact Us
Last update: March 1, 2011
12
hup://www.federalreserve.gov/Releases/CP/ 3/1/2011
City of La Quirs
Cash Floi
Budget to Actual
January 31,2011
In Basis
Account
Budget
1/11
Actual
` u I
1/11
Accost
Ad thignment
--Adjusped Total
1/11
Variance
Over Under
Notes
Property Tax/ Tax Increment
Transient Occupancy Tax
Sales Tax
Silvel Golf
Library
ER.�.�.es
37,914,645
317,550
370,842
626,123
485
34,599,520
270,800
419800
:1 302,934
(393.506)
-
7,395
34.599,520
278.195
419,800
302 934
(393,506)
(3,315.125)
(39355)
48,958
(323,169)
(393,991)
Y(4,320,750
Property Tax less than budgeted
Golf course closed for Sea Hope Classic
0 Other ravenmye�]crjr.xerl
ther revemues
a
2,632,895
41,862,540
2,334 847
37,534,395
7,315
2,3U,847
17541,790
298,04 a
Fire Siarva. Credit S187k less than bud,. Gas
Tax revenue $92k act received
Expenditures
Salaries & Fnnge Benefits
876,595
820,123
820,123
(56,472)
Other expenditures
Subtotal
2,712,099
2,779,205
2,779,205
67,105
Public Safety budget $300k higher tan actual
exivereirtards,
3,588,694
3,599,328
3.599,328
10.634
904,047
11.663tOO8
870.781
11,663,010
870,781
11,663,010
(33,266)
2
Redevelopment Agency
Debt Service (Principal/Interestrinass Through)
Subtotal
12,567,055
12,533,791
12.533,791
(33,264)
(375,601)1
(375.601)
j375,601)1
Capital Projects
Total Expenditures
15,780,148
1 15,7
1
Net Reverrues/Expenuffitures
1 26,0111
NOTE 1
Expenditures are budgeted at 8 34% per month
Difference between actual and budget
Underspent)
DEPARTMENT
Overspent
Notes
GENERAL GOVERNMENT
(103,229�
CITY CLERK
(10,736)
COMMUNITY SERVICES
FINANCE
(430 662)
(10,347)
Reversal of Reimbursement
to Fund
BUILDING & SAFETY
(105,532)
PUBLICSAFETY
(290,211)
Police and Fire ovarbodgende actual expenditures
PLANNJNG
110 130
PUBLIC WORKS
(24.159
SUBTOTAL - GENERAL FUND
(864,756
-
Library
Gas Tax
Federal Assistance
JAG Grant
Shesf (Cops) Revenue
CMAO
Lighting & Landscaping
RCTC
Development Agreement
-
AB 939
3,123
Quimby
infirastructure
Proposition 1B
South Coast Air Quality
(4,079)
Transportation
Parks & Recreation
Civic Center
Library Development
Community Center
Street Facility
Park Facility
Fire Protection
-
Arts In Public Places
(23035)
Interest Allocation
5,750
Equipment Replacement
(33,633)
Information Technology
(21,987)
Park Maintenance Facility
(37 563)
SiJverRock Golf
84,001
SilverRack, Reserve
-
LO Public Safety Officer
(1
Housing Authority
588
Finance Authority
(1,068)
Capital Improvement
Total
(892,826)
13
INVESTMENT ADVISORY BOARD
Meeting Date:
TITLE:
March 9, 2011
Correspondence
& Written Material Item B
Pooled Money Investment Board Report for December 2010
BACKGROUND:
The Pooled Money Investment Board Report for December 2010 is included in the
agenda packet. This report is available on-line at www.treasurer.ca.gov.
RECOMMENDATION:
Receive & File
hn M. F ner, Finance Director
POOLED MONEY INVESTMENT ACCOUNT
SUMMARY OF INVESTMENT DATA
A COMPARISON OF DECEMBER 2010 WITH DECEMBER 2009
(DOLLARS IN THOUSANDS)
DECEMBER 2010 DECEMBER 20091
Average Daily Portfolio
$
71,663,106
$
66,354,589
$
+6,308,517
Accrued Earnings
$
28,129
$
32,092
$
-3,963
Effective Yield
0.462%
0.669
%
-0.107%
Average Life -Month End (in Days)
215
222
-7
Total Security Transactions
Amount
$
32,940,668
$
22,944,280
$
+9,996,388
Number
664
474
+190
Total Time Deposit Transactions
Amount
$
2,815,500
$
3,169,600
$
-354,100
Number
143
149
-6
Average Workday Investment Activity
$
1,554,616
$
1,186,994
$
+367,622
Prescribed Demand Account Balances
For Services
$
1,249,566
$
1,346,190
$
-96,624
1
BILL LOCKYER
TREASURER
STATE OF CALIFORNIA
INVESTMENT DIVISION SELECTED INVESTMENT DATA
ANALYSIS OF THE POOLED MONEY INVESTMENT ACCOUNT PORTFOLIO
(000 OMITTED)
DECEMBER 31, 2010
DIFFERENCE IN
PERCENT OF
PERCENT OF
PORTFOLIO FROM
TYPE OF SECURITY
AMOUNT
PORTFOLIO
PRIOR MONTH
Government
Bills
$
28,364,376
38.09
-3.06
Bonds
0
0.00
Notes
8,222,022
11.04
+11.60
Strips
0
0.00
Total Government
$
36,586,398
49.13
-1.46
Federal Agency Debentures
$
1,367,836
1.84
-0.21
Certificates of Deposit
7,200,004
9.68
+2.39
Bank Notes
800,000
1.07
+1.07
Bankers' Acceptances
0
0.00
0
Repurchases
0
0.00
0
Federal Agency Discount Notes
8,476,701
11.38
+0.55
Time Deposits
3,937,640
5.29
-0.93
GNMAs
59
0.00
0
Commercial Paper
6,721,372
9.03
-0.88
FHLMC/Remics
551,100
0.74
-0.10
Corporate Bonds
0
0.00
0
AB 55 Loans
346,497
0.47
-0.04
GIF Loans
8,171,400
10.97
-0.34
NOWAccounts
0
0.00
0
Other
300,000
0.40
-0.05
Reversed Repurchases
0
0.00
0
Total (All Types)
fm�
$
74,459,007
100.00
INVESTMENT ACTIVITY
DECEMBER 2010
NOVEMBER 2010
NUMBER
AMOUNT
NUMBER
AMOUNT
Pooled Money
664
$ 32,940,668
553 $
27,237,972
Other
40
892,091
23 $
123,570
Time Deposits
143
2,815,500
92 $-
1,753,990
Totals
847
$ 36,648,259
668 $
29,115,532
PMIA Monthly Average Effective Yield
0.462
0.454
Year to Date Yield Last Day of Month
0.490,
0.496
011
Pooled Money Investment Account
Portfolio Composition
$74.5 Billion
Corpora
0.0
Commercial iPapE
9.03%
Time Deposits
5.29%
CDs/E3Ns
10.75%
12/31/10
Loans
11.44%
Agencies
13.62% Mortgages
0.74%
Treasuries
49.13%