The URL can be used to link to this page

CC Resolution 2011-014 Records Retention ScheduleRESOLUTION NO. 2011 - 014 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADOPTING A RECORDS RETENTION SCHEDULE FOR DEPARTMENTS AND OFFICES OF THE CITY AND APPROVING DESTRUCTION OF RECORDS IN ACCORDANCE HEREWITH WHEREAS, except for records less than two years old and certain other records, Government Code Section 34090 authorizes the head of the city department to destroy any city record, document, instrument, book or paper under his/her charge, without making a copy thereof, after the same is no longer required, with the approval of the City Council by resolution and written consent of the City Attorney; and WHEREAS, the City Council believes there are benefits of ease of administration to adopting a Records Retention Schedule governing the disposition and destruction of official city records in accordance with State and Federal laws, and records management best practices, and WHEREAS, the City Attorney has reviewed and approved the attached Records Retention Schedule. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. The Records Retention Schedule, attached hereto as Exhibit A and incorporated as part of this Resolution is hereby adopted. 2. The destruction of records no longer required for administrative, legal, fiscal or historical reasons is approved provided it is done in strict compliance with the retention period set forth in the Records Retention Schedule. 3. Records are not to be kept beyond the retention period set forth in the Records Retention Schedule. 4. The Record Retention Schedule adopted by Resolution 2010-016 is hereby rescinded. Resolution No. 2011-014 Records Retention Schedule Adopted: March 15, 2011 Page 2 of 2 PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 15t`' day of March 2011 by the following vote: AYES: Council Members Evans, Franklin, Henderson, Sniff, Mayor Adolph NOES: None ABSENT: None ABSTAIN: None DON ADOL4Mar City of La Quinta, California ATTEST: VERONICA J. 01\1 C6NO, CIVIC, City Clerk City of La nta, California (CITY SEAL►' APPROVED AS TO FORM: M. KATHERINE JENS City Attorney City of La Quinta, California City of La Qaimta, caei f ormia RETENTION SCHEDULE _- TABLE OF CONTENTS 100 ADMINISTRATION - - - - - - - - - 101 Correspondence & Reference -- -- -- - 102 Publications- 103 Policies & Procedures -- -- - --- - — 104 ic ons — — 105 Information on'Technologies- 106 Records Management i 200 PLANNING AND REDEVELOPMENT- 201 (Open) - - - -- - — - - - - 202 Historic Preservation -�- - 203 Planning- 204 Community Development Block Grant Prog- 208 Redevelopment - I 300 ECONOMICDEVELOPMENTAND MARKETING- 301 Economic Development -- - - -- — 302 Marketing -_- — 400 FINANCIAL AND FISCAL- 401 General Accounting- 402 Banking Records 403 Audits - - - -- 404 Payroll -- - - - 405 Bonds-- 406 Retirement-- 407 Investments - -- 408 Revenue _ _ --_ - - - ---- -- -- - -- 409 Taxes Page 1 of 31 410 411 Budgets Cost Analysis Studies - -- - 412 Accounts Payable and Purchasing i 500 - -�- HUMAN RESOURCES AND RISK MANAGEMENT ----I - -- 501 502 Human Resources Administration Personnel Records _ - 503 - _ Salary and Benefits - - _ 504 _ ;Cla_ssifications - - -, - 505 Personnel Management 506 - - - _Recruitment and Selection --tio- --- —, - - 507 Educan and Training_ 508 Safety and Medical Records -- � - 509 510 600 - — --'- Labor Relations Risk Management PP CONTRACTS, SULIES, AND EQUIPMENT - � - - -- 601 -- -- (Open) 602 Contracts and Agreements - - - 603 Inventory, Supplies, and Maintenance —I -- 700 LEGAL AND LEGISLATIVE _761 702 — _Legislative (inclu Board & commission Agendas, etc) Elections - -- --- -- -- �- -- 703 Legal Investigations and Litigations _ -- _ 704 - - _ Legal Operations - - _ 705 _ Assessment/Special Districts - 800 CONSTRUCTION AND ENGINEERING I-- 801 - - - _ General Administration_ 802 Engineering Permits and Inspections -- - - 863 _ -- - Engineering Maps Plans and Specs _ 804 Building Permits and Inspections - 805 -- - __ 806 Building Plans and Specifications - -- - Capital Projects - - -- - -- ---- -- - 807 Streets, Bridges, Sidewalks, Curbs, Gutters, & Driveways Page 2 of 31 808 Storm Drainage, Flood Control& Sanitation-- 809 Traffic Engineering - -- - - - 810 Parking - - 900 (open) _ - - -- - --- - -- -� -- -- - -- - - - - - - - - 1000 PROPERTY-- 1001 Right -Of -Ways - - - - - - - 1002 Real Property - - - - - - 1003 Boundary Files -- -- - 1004 Annexations- 1100 PUBLIC FACILITIES - - -- - - - - - - - - - 1101 Administrative Facilities- 1102 Parks and Open Space - - - - -- - - 1200 UTILITIES, COMMUNICATIONS, AND TRANSPORTATION1201 General Utilities - -- - -- __- ! - - --- --� - - - - 1202 Gas and Electric- 1203 Water Service - - - - 1204 Telephone - - 1205 Cable_ Television-- 1206 Transportation I -- --- -- - 1300 SAFETY AND ENVIRONMENTAL _ 1301 General Administration--- 1302 Emergency Services _ r 1303 Police Services 1304 Fire Services -- - - - - -- T - - 1305 Animal Control _ -- - - - — 1306 Environmental Issues & Conservation - _, - --- - - - - 1307 Code Enforcement and Permits- 1400 ARTS, RECREATION, AND EDUCATION- 1401 Cultural Arts - -- 1402 Recreation Programs and Activities__ -_ - 1403 Education Page 3 of 31 1500 `GOVERNMENTAL ORGANIZATIONS & OFFICES 1501 _ United States __ 1502 State of California - - -= — -__ 1503 iRegional-_-_ ----- --- —- — 1504 ;Riverside Count --- ---- -- — -- _Y _ 1505 Intra-City - 1506 International -- --— — - — —' DEPARTMENT CODES -_ B+S _ Building &Safety/Code Compliance _ __ _ CC RETENTION SCHEDULE CITATIONS ' _B&P_ (Business and Professions ! Gty Clerk _CAC CS Community Services __ _ _____ ___ _ --.. - - _ _-._-_.__- __. CM_ City Manager Dept _ - F 'Finance —_ — - PL Planning --- - PW California Administrative code— CCP _ ____'�, Code of Civil Procedure CCR ;Code of California Re ulations g CEQA !California Environmental Quality Act- CFR Code of Federal Regulations _ .Public Works _ -- ---- --�- EC ;_ Election Code—, -- --':Family - -- --- --- --_— FMLA- and Medical Leave Act, 1993 - - --- - -----___—. _ ----- --- -- _— GC _ Government Code H&S j Health and Safety Code ----- - - ----- -- --- __ ___ _ - --- - - — —, - -- ------ -—------_-- --------_ _ _— HU_�___ __ IHousing and Urban Development LQCC / CM �La Quints City Council Resolution / City Manger approval —. LQCC / CA '�, La Quints City Council Resolution /City Attorney approval OMB Federal Office of Management & Budget ',Occupational Safety and Health Act _-_.-_ - PC Code i - POST--- - — --- ------'---- ---------- -_--- -------!Post,Penal Office Standards Training —- -- ---- __ --- - UFC !Uniform Fire -Code ; - -- - -- ------------- _ ---------.-------_ —_ _—_ __ _ USC _ 'United States Code WIC Welfare and Institutions Code _ Page 4 of 31 City vF La Qaida, 04010-rhia -- - -- I RETENTION SCHEDULE _ For all files, retention should be PERMANENT if contents have historical value. - -_ .-- -- - - Retention pertains to original record, except where otherwise noted in the Records Management Manual UFFS Description _. TOTAL _—Primary —I Scan / Citation — 1 00 ADMINISTRATION- �DMIN CORRESPONDENCES&REFERENCE: _ _-_-.--. - current year + 2 years ---�C:no all departments _ - GC34090(d) -- 101 .01 Chronological Correspondence destroy at _ all departments I- t!-- CC:no _ _ non record _ 101.02 Conferences & Meetings (external) _ _ _ -. _� -will -_- - .—all current year + 2 years -- supporting dept _ CC:no _ GC34090(d) - 101.03 City Boards, Commissions, Committees- General _ - - - - year + 2 years - MANAGER CC:no _ 090 _- GC34- 101.04 Council Chamber Reservations I Facility Use _current current year + 2 years _CITY all departments �� CC:no _ GC34090 _ 101.05 Suspense & Tickler Files, General Subject - . - - hosting dept CC no GC34090 _ 101 Departmental Staff Meetings, General Subject - current year + 2 years CC no - non -record .06 until superseded all departments - - - 101.07 _ Work & Vacation Schedules _ _ until superseded - --- all departments CC:no _ non -record 101.08 Telephone Directories _ - - _ - - --- ---- until superseded all departments I CC:no non -record - _ - 101.09 Reference Materials destroy at will issuing dept --non-record 101.10 Instruction for Completing Specific Tasks -_ _— - - _CC:no ADMIN 102 ` _ PUBLICATI NS: issuing dept CC:no I-GC34090.7; 54960.1(c)11 102.01 Public Hearing Postings (non -legal) current year + 2 years -_ -_ _ - - � cur - - - "-- - current year + 2 years issuing dept -- - CC:no - GC34090___ _ 102.02 Meeting Notices, Other _ _ -. _ _ __ -- I — -- -- — current year + 2 years - issuing dept CC:no - GC34090 - 102.03 Display Ads & Misc. (non -legal) _ _ _ destroy at will dept no CC:no non -record 102.04 - Subscriptions (non -City publications) - - - - -- - - - - -- --receiving- until superseded --- FINANCE - CC:no _ non -record- - - . 102.05 Publication Rates _ _ __ - -- - - -- - current year + 2 years -" _ dept _ _-- CC no - - GC34090 102.06 Web Site files - _ - _-. _ .- -. - -- -- -- ----publishing -- A_DMIN.10_3 POLICIES & PROCEDURES _ _ _. _ __- _- ---- until superseded + 2 years CITY MANAGER shared drive GC34090; 40801_ - 103.01 Mission Statements li _ until superseded + 5 years - MANAGER- I} -shared drive GC34090d 103.02 Administrative Policies _CITY 103.03 (OPEN) _ _ - - --" -' current year + 2 years "- CITY MANAGER - t 1 shared drive GC34090 103.04 Goals &Objectives Page 5 of 31 UFF_S_ Number Description TOTAL RETENTION I Primary i Responsibility Scan / Image Citation 29 CFT 1627.3; Lbr Films 103.05', Organizational Charts until superseded + 5 years CITY MANAGER shared drive Sec 1174; 29 CFR ' 1602.30.32; GC6250 et seq; 29 CFR; GC 12946, ADMIN. 104 PUBLIC RrLATION_S 104.07_ - 104.02 04.03 104.04 - -_ 104.05 - 104.06 Public Inquires & Complaints 'Press Releases, Issued by City Newsletter Created by City Other Publications Created b City Y_ Y _ _ _ .City Brochures &Calendars, Created by City Public Ceremonies &Events, Produced by City_ - —I I current year + 2 years ___ current year + 2 years j receiving dept issuing dept CCno I GC34090 GC34090 until superseded + 2 years issuing dept I until superseded + 2 years issuing dept j until superseded + 2 years j issuing dept —i! r current + 2 _ _CC:no CC:no CS:no GC34090 GC34090 _ CS:no GC34090 104.07 104.08 -__Y 104.09 IQtyAnmversary Events Other Special Events,Produced b City Y ___ Public Surveys/Questionnaires, Issued by City year years current year + 2 years j current year + 2 years _ current year + 2 years PERMANENT __ PERMANENT PERMANENT j__ _ j PERMANENT until_ superseded + 2 years —._ until superseded + 2 years + 2 producing dept _ producing dept producing dept issuing dept j _CITY MANAGER_ issuing dept CLERK+COM SVC COMMUNITY SVC COMMUNITY SVC issuingIdept CS no CS -no ! CS now!_ _CC.no CC GC34090 GC34090 GC34090 GC34090 - 104.10 Awards & Donations Received by the City -- _ _ 104 11 _ Awards, Proclamations & Donations Presented by the City 104.12 Pillars of the Community Program - --- -- -- -- - ----------_—_ _104.13 'Senior Inspiration Award Program -_— -_- 104.14 'Civic Organ¢ations &Clubs - __ 104.15 _ Community Education 104.16 'Promotional Activities _ CCno CS: es GC34090 GC34090 _ CS:yes j CCno GC34690 GC34090 .-.-' CC:no I GC34090 17 104 18 104.19 --- 104.21 _ 104.21 104.22 104 23 - _- _ _ News a er CII p p ppmgs about City Photographs Histonc or Public Property City Seal, Logo - Bud, Flower, Tree .-- --._ .— --__ City Pins City Flag Acknowledgment Areas Program - -. Keys to the City j __current year years issuingCS:no104 GC34090 PERMANENT PERMANENTreceivinCCno - -- --- PERMANENT PERMANENT PERMANENT ! PERMANENT UW PERMANENT ! _ PERMANENT CLECCno CLERK _ CLERK BUILDING COMMUNITY SVC CLERK CLERK_ �, ___,I historic value historic value CC:no CC:no historic value historic value CCno ! CS:yes historic value historic value --- - -- - _ 104 24 --- Sister City Program, designation/correspondence - - - -- -. -_. CC:noi CC _ historic value historic value _ ADMIN. 105 INFORMATION TE HN LOGIEES - _ 105.01 ----�---- Computer Software, programs & manuals 105.02 - _ 1 05 .03 105.04 -�---- 'Telephone System, programs & manuals -. - _ --_ _:Software Licenses (OPEN)------� 1 until superseded + 2 years until superseded + 2 ears until superseded + 2 years _ INFO SERVICES_ INFO SERVICES INFO SERVICES CCno ! GC34090 CCno ',_ GC34090 CCno j - GC34090 105.05 'Warranties on Software &Equipment until superseded + 2 years INFO SERVICES CCno GC34090 Page 6 of 31 UFFS 105.06 105.07 105.08 105.09 105.10 105.11 105.12 Description TOTAL Primary Scan / Citation_ Configuration Maps & Plans of Systems I current year + 4 years Daily backup of system files - 14 days Weekly backup of system files 14 days (OPEN) - - - — (OPEN) E-Mail inbox and sent folders - (60 days to move reocrds out, 60 days remainder is non -records) _ - - l - -- E-Mail deleted items folder (7 days to retrieve deleted items) 7 days INFO SERVICES CC:no GC34090; CCP337.2, 34 INFO SERVICES NA LQCC Resolution INFO SERVICES NA LQCC Resolution_ - --- non -record, every employee no Resolution _ - - - _ _ _LQCC non -record every employee no LQCC Resolution . _ ___ ,DMIN 10.6 RECORDS MANAGEMENT _ _ _ _ — Filing Systems & Procedures / Records_ Management Manual -_ _ . _- -. ----- I until superseded + 2 years C - CLERK 106.01 i until superseded + 4 years CLERK 106.02 Retention Schedule I- - - PERMANENT - --- CLERK 106.03 Records Destruction Authorizations - I PERMANENT depositing dept 106.04 Records Inventories, Inactive in basement - -- PERMANENT filing dept 106.05 Records Indexing Lists - - -- - _ PERMANENT filing dept 106.06 Records Inventories, Active- 200 PLANNING Sc REDEVELOPMENT 201.00 (OPEN) 202.01 Historic Site Inventories _ 202.02 Master Plans 202.03 - Preservation Case Files _ 202.04 Archeological Collections 'LN-//REDEEV20_3 PLANNING 203.01 Tentative Tract Maps 203.02 Tentative Parcel Maps 203.03 Zone Changes _ 203.04 Variances 203.05 Major Use / Event Permits _ 203.06 Minor Use / Event Permits env m Temoorary Use Permits PERMANENT — until _ until superseded + 2 years PERMANENT -- - _I— - PERMANENT _ - - PERMANENT PERMANENT PERMANENT III PERMANENT I PERMANENT PERMANENT until expiration + 5 y Page 7 of 31 PLANNING PLANNING PLANNING PLANNING PLANNING PLANNING_ PLANNING PLANNING PLANNING_ PLANNING rs PLANNING CC:no GC34090;40801. shared drive CCP343 CC:yes GC34090 CC:no GC34090 GC34090 _CC:no CC:no GC34090 CC:no GC34090d, LQCC/CM CC:no GC34090 _ PL:yes GC34090 - PL:no GC30490 PL:yes GC34090.7; H&519850 PL:yes same as 203.01 PLno_- _ GC34090 GC34090.7; H&519850; PL:yes 4003; 4004 PL:no GC34090d, LQCC/CM PL:no GC34090d, LQCC/CM PL:no GC34090d, LQCC/CM LIFFS Description —TOTAL Primary Scan/ Citation__ Number Image j RETENTION Responsibility - Conditional Use Permits --- PERMANENT PLANNING PL: es 203 ;Zoning Interpretations (Maps) _ Y same as 203.04 -- !(OPEN current year + 2 years —�, PLANNING203.10 GC34090 203 11 _ 203 General Plan Amendments PERMANENT PLANNING GC501 LQ_CC/CM 12 Lot Line Adjustments / Cert. of Compliance Ca p PLANNING -3 203 13 --- -- Environmental Impact PERMANENT li -- _�i L:no GC34090a 203.14 - -- IIOPENI_ ------, PLANNING 1 GC34090a _— � — — 203 15 ------ Comprehensive Sign Programs - --'--- - -- —�_ PERMANENT_ ! PLANNING — 203.16 --- Temporary Signs (Real Estate, Political, etc.) __ _ GC34090, LQCC/CM �_ until expiration + 2 years PLANNING _PL:yes _i 203.17 ;Monument /Sign Permits_ _ I GC34090d 203.18 _ i Directional Signs, City -owned _ _ PERMANENT__ PLANNING PL:yes same as 203.04 PW no I GC34090 _ ___ 203.19 Parcel Mergers w/o Parcel Maps - until superseded + 2 years PUBLIC WORKS - -- 203.20 -- - - - ----- (OPEN) PERMANENT ---�-- -- PLANNING - PL:yes same as 203.04 203 21 - _- 203 22 Specific Plans —.. . Moratoriums ----- PERMANENT 1 __ PLANNING ___ PL:yes same as 203.01 203.23 — _ `Waivers PERMANENT PLANNING PL:no _ same as 203.04 203.24 Plot Plans / Site Development Permits PERMANENT_ ' PLANNING PL:yes ',, _GC34090a 203.25 !Second Unit Permits PERMANENT I '� PLANNING PL:yes GC34090d, LQCC/CM 203 26 __ __ (OPEN) -- ----- PERMANENT --------. _—il PLANNING B+S:no same as 203.04 - 203.27 -- Demographics and Statistics - -- -- - -- until completed + 4 years -------_—.---�--- CITY MANAGER ----- CC:no - GC34090d 203.28 (OPEN) --_- ------,—.--- ._ - _ ------- 203.29 203.30 (OPEN) __ -_— Agricultural - - 203.31 Preserves Regional Planning PERMANENT PLANNING PL:no GC34090, -- - _ _- -_ until superseded + 2 years_ PLANNING PL:no GC34090 203.32 _ Appeals - case files - -_ PERMANENT dept. managing case CC.yes, i same as 203.04 — PL:yes I PLN/REDEV2Q4 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM ICDBGI 24CFR570.502(b)(3); 204.01 General completed + 4 ears COMMUNITY CC:no 1 241 CFR85.42; OMB Cir A- SERVICES C 110(attach C6 A102, 204.02 - Applications filed b PP _ y year -� �---_---- p _Y — until completed + 4 ears _ - PLANNING —I— 128; HUD regs ---- — CC:no same as 204.01 i PLN R�V205 LoPEN PLNLREDEV206 (OPENNI - PLN/REDEV2Q7 (OPEN Page 8 of 31 UFFS Description TOTAL - Primary Scan / — Citation .N/REDEV208 "--RDA REDEVELOPMENT__ CLERK CC:yes GC34090.7; H&519850 208.01 Redevelopment Plan PERMANENT and - —, - PERMANENT RDA CC:yes same as 208.01 208.02 Project Areas _ _ _ _ -- - - -- — -- - GC34090; I 24CFR570.502(b)(3); Housing Loan Programs (case files) PERMANENT RDA and CLERK CC:yes 24CFR8.42; OMB circ SA- 208.03 110 - - current year + 2 years RDA CC:no _ GC34090__ 208.04 Housing Loan Correspondence _ — — 1I - - - -- - — RDA CLERK CC:yes same as 208.03 208.05 Rental Program: Multi -Family Housing (case files) PERMANENT and RDA CLERK CC:yes _ — _ same as 208.03 208.06 Rehab Program: Residential (case files) PERMANENT _ and RDA CLERK same as 208.03 208.07 Sewer Subsidy Program (case files) , _ PERMANENT and RDA CLERK __CC:yes _yes same as 208.03 208.08 Rental Program: Single -Family Housing (case files) _ _ PERMANENT _ and RDA CLERK _CC CC:yes same as 208.03 208.09 Assessment Subsidy Program (case files) - PERMANENT - and — RDA CLERK _ CC:no GC34090 208.10 Affordable Housing Database _ -- - until superseded + 2 years and — -- RDA and CLERK CC:yes — -- - same as 208.03 208.11 - . Rehab Program: Commercial (case files) _ PERMANENT - - -- -- RDA -- PLno - GC34090 208.12 Implementation Plans (5-year / Project Areas) _ PERMANENT _ I _ 300 ECONOMIC DEVELOPMENT Bc MARKETING-- ----------- CON/MKT301 - -_-_-- ----------- ECONOMIC DEVELOPMENT - - _ �- — ---- PERMANENT CITY MANAGER CC:no GC34090 301.01 301.02 Economic Development Plan- _ Studies /Research /Demographics _ — .--- until completed + 2 years ----- CITY MANAGER CC:no - GC34090d GC34090d until completed + 2 years CITY MANAGER 301.03 -Business Development /Projects _ _ _ I/MK-1302 MARKETING ---------- --"— -- GC34090d _ 302.01 Marketing Studies while current + 2 years __ CITY MANAGER CC:no _ __.. - 302.02 Videos & Photos _ - ___- — _ - __while current -+ 2 years _ CITY MANAGER _CC:no- GC34090 Page 9 of 31 UFFS _ Description TOTAL Primary Scan / Citation Number -- — RETENTION Responsibilitv Image 400 FINANCIAL & FISCAL F_IN_ANCIAL 401 GENERAL ACCOUNTIN�C 401 01 401 02 'Chart of Accounts ___ _ ___ Budgetary Accounting until audited + 7 years FINANCE F:no GC34090_ until audited + 7 years FINANCE -; F:no GC34090 401.03 -Budget Adjustments 401.04 ',Check Registers__- - _ until audited + 7 years- FINANCE —FINANCE F:no'�; G_C34090 _ F:no CCP337; GC34090 _ - - until audited + 7 years - _ _i 401.05 '.Fixed Assets: Inventory, Valuation &Disposal until audited + 7 years FINANCE FcnoI GC34090; 26CFR301 65- 401.06 'Requests for Payment (check re uestsl 4-- -' --- - 1(F) F:no -, GC34090 --- 401.07 Demands and Warrants until_audited + 7 years FINANCE - - 401 OS - _- Petty Cash until audited + 7 years ! FINANCE __ CC:no GC34090 F:no __ j GC34090 - 401.09 Statements of Indebtedness until audited + 7 years FINANCE 401.10 __ _ __ _ __ iMonthly Financial Statements (Rev/Exp Rpts) until audited + 7 years I FINANCE _ CC:no_ ;_ GC34090 _ _ _- 401.11 . _-_ _ Annual Financial Statements & Reports current year + 2 years FINANCE CC:no ! GC34090 - 401.12 _ _ State Revenues (Mandated Costs) until audited + 7 years _ __ FINANCE _ _ F:yea GC34090.7 F:no GC34090 - - _ 401 13 Fiscal Analysis until audited + 7 years FINANCE _ 401.14_ _ _ _ _ _ .,Revenue Studies current year _FINANCE _ F:no j non -record, compilation -_ -_.. 401.15 _ - _ !_(OPEN) current year - FINANCE F:no — non -record , compilation 401.16 -- Gann_ Regulations (see 410:10 for Gann Limit) --- superseded + 2 years FINANCE -- CC:no 401.17 - .__until (OPEN) GC34090, 40801 401.18 -- ------ Waste Management Fees - -- --- _ -.- while current + 2 years CLERK CC:no _ 401.19 _ Grants & Sponsorships (granted BY City) until audited + 7 years ! managing dept. _ F:no GC34090 GC34090 +Dept extension FINANCIAL 402 BANKING RECORDS - l - 402.01 402.02 !Bank Deposit Slips- __ - --- Bank Statements until audited + 7 years FINANCE F:no GC34090; CCP337 402.03 _ until audited + 7 years ---- FINANCE F:no GC34090; 26CFR76001-1 - - Check Stubs Canceled Checks - _l - until audited + 7 years FINANCE F:no -- - _ 402.04_ -- Signature Cards and Author¢ations II until separated + 5 years ! FINANCE _ GC34090; CCP337 _ 40205IOPEN) 402.06 _ --__. _ _ Bank Reconciliation_until d - __.. _-_- audited + 7 -- F:no see Oath - 402 07 Daily Cash Reports (renamed from Daily Balance Reports)._ years_ _ FINANCE F:no same as 402.02 F:no ,non -record, working papers - - 402.08 Bad Checks current year Y FINANCE 402.09Stale/Dated _ Checks until audited + 7 years --- --- --- j FINANCE F:no GC34090; CCP337 F:no -_-. -- ! GC34090; CCP337 - _- ---�- 4 .10 Voided Checks_ until audited + 7 ears j Y FINANCE 11-- Payments - until audited +-7 years FINANCE __ F:no_ GC34090; CCP337 F:no GC34090; CCP337 -__402 _Stop _- until audited + 7 years FINANCE FINANM�IAL 403 - - _ AUDITS __ I -. 403.01 403.02 Audit Reports, Internal _ __ ___ _ __ ___ _---__ iAudit 4 years FINANCE ::no GC34090; OMB:A-:A _ -- - 4 years --- j FINANCE Reports, External F:no -�-- GC34090; OMB:A-128 Page 10 of 31 UFFS Description TOTAL Primary Scan / Citation nber - - until superseded + 2 years FINANCE F:no _GC34090; 40801 403.03 Audit Guidelines _ _ _. -- - - -- until audited + 7 years FINANCE I F:no GC34090; OMB_A -128 403.04 Audit Preparation Documents FINANCE GC34090; OMB:A=128 403.05 Audit Working Files until audited + 7 years _ _I _ _Rno _ VC_LAL_404__PAY_ ML 404.011 Payroll Records, Active 404.02 Payroll Records, Terminated 404.03 Payroll Deductions and Authorizations 404.04 Payroll Schedules 404.05 Time Sheets 404.06 W-2 Forms 404.07 Vacation and Sick Leave Balance Reports 404.08 FICA -,Medicare _ 404.09 Workers' Compensation -_ until separation + 3 years 3 years until separation + 3 years I until superseded + 2 years until audited + 7 years PERMANENT 405.01 Municipal Bonds 405.02 Assessment Bonds 405.03 Surety Bonds (Notary Public, etc.) 405.04 Revenue Bonds _- _ 405.05 General Obligation Bonds 405.06 Tax Allocation Bonds - - 405.07 Bond Annual Statements 405.08 Bond Register 405.09 Dev. Performance Bonds, CDs, Letters of Cr (wlo SIAS) 405.10 Bond Foreclosures IANCIAL406 RETIREMENT_.---- 406.01 Public Employees Retirement System PERS 406.02 Deterred Compensation Plans _ I current year + 2 years PERMANENT PERMANENT FINANCE FINANCE_ FINANCE FINANCE FINANCE F:no GC34090; 29CFR516.2 F:no GC34090; 29CFR516.2_ F:no _ GC34090; 29CFR516.2 GC12946; 29CFR516.6(2) F:no & 1602.14 GC34090; 29CFR516.2; 20CFR516.6(1);IRS Reg F:no 31.6001-1(e)(z); R&T19530; LC1174(d) _" -- -- - -- 29CFR1627.3(2); FINANCE F:no FINANCE F:no _GC12946 GC34090_ FINANCE F:no same as 404.06 HUMAN RESOURCE F:no-- --same, as 404.06 until paid.+ 10 years FINANCE_ until paid + 10 years - FINANCE until paid + 10 years _ _ CLERK _ until paid + 10 years _ FINANCE _ until paid + 10 years - FINANCE until paid + 10 years _ FINANCE until paid + 10 years _ FINANCE until paid + 10 years FINANCE until paid 10 years CLERK -+ while current + 10 years FINANCE PERMANENT .HUMAN RESOURCES PERMANENT HUMAN RESOURCES Page 11 of 31 F:no GC34090; CCP337.5 F:no GC34090; CCP337.5 CC:no �'' GC34090; CCP337.5 F:no GC34090; CCP337.5 F:no GC34090; CCP337.5 F:yes GC34090; CCP337.5_ F:no GC34090; CCP337.5_ F:no GC34090; CCP337.5 CC:no GC34090; CCP337.5 F:no -. GC34090; CCP337.5 29CFR1627.3 (2); CC:no GC7_2946; GC34090 CC:no same as 406.01 UFFS Description f TOTAL Primary Scan / Citation Number Ima e RETENTION Res orisibility 407.01 -- --2-- ;Investment Statements ..---` i PERMANENT FINANCE IGC34090; F:yes CCP337; 407.02 ---- !Investment Confirmations ----�------- _ ___ GC53607 F:no _ same as 407.01 - --- ---.--_—_— 407.03 '.Investment Policy I_ PERMANENT FINANCE 407.04 _Investment Monthly Reports until superseded + 5 years,' _ FINANCE GC34090(d) _Eyes F:yes _ GC34090; OMB A-128 (REVENUE until audited + 7 years FINANCE FINANCIAL 408 408.01 _ -- -- _ LAccounts Receivable - _-- until audited + 7 years FINANCE F:no 408.02 Daily Cash Receipts _until audited + 7 years FINANCE F:no GC34090 GC34090; CCP337 _ _ _ 408.03 Business Licenses____ _ 406.04 _ ____ Dog Licenses Fees until expired + 4 years !, FINANCE no I GC34090; CCP337 I— -- until audited + 7 years FINANCE F:no GC34090 408.05: r Permit Fees until audited + 7 years issuing dept PL:no GC34090 until audited + 7 years PUBLIC WORKS 408.06 !Development Impact Fees — - and FINANCE CC:no GC34090 408.07 Development Agreement Fees ears until audited + 7 y PUBLIC WORKS -- 408.08 _ ---- -- ---- .Fee Waiver Requests —I __ and FINANCE CC:no I GC34090 __ _ until audited + 7 years ! FINANCE F:no GC34090 408.09 Franchise Fees until audited + 7 years FINANCE F:no j 408.10 -Fee Schedules until superseded + 2 years ,. _ _ imposing dept _ _ PLno _ GC34090 GC34090 & 40801 408.11 Funding Program (ERAF, etc.)_ il completed + 5 years FINANCE _ _ _ !, GC34090 408.12 ;Grants Received and Donations TO City until completed + 5 years or ------ __ grant close-out procedure applying dept some GC34090 408.13 Vehicle Impound Fees until audited + 7 FINANCE 408.14 _ __- _ _ _ _ _ years F:no GC34090 _ 408 15 Fines _— Surplus / Auction Sales _ until audited + 7 years _ _ _ FINANCE F:no _ GC34090 _ 408.16 _ - Promissory Notes TO City until audited + 7 years _ _ _ _ _ _ FINANCE- _ F:no GC34090; CCP337 until satisfied + 7 years FINANCE F:no J GC34090; CCP337 — --- - 408.17 Grant Applications, Unsuccessful --- - - - until rejected + 2 years applying dept no FINANCIA, L409 TAM _409.01 Sales Tax _ _ until audited + 7 years FINANCE F:no CCP338 409.02 Property Tax Applied Refuse Levy, etc until audited + 7 years FINANCE 409.03 Transient- Occupancy Tax (TOT)_ until audited + 7 years' FINANCE CCP338 _F:no 409.04 Gas Tax __ F:no CCP338 audited + 7 years j FINANCE F:no 409.05- _Documentary Transfer Tax _ _until until audited + 7 years FINANCE CCP338 F:no !i _!i CCP338 FINANCIAL 410 BUDGETS It 410.01 'Budget Preparation Files - - - current year + 2 years preparing dept F :no GC34090 _ 410.02 Revenue Estimates _ current year + 2 years estimating dept _ F:no I GC34090 410.03 Capital Expenditure Estimates current year + 2 years estimating dept F:no j GC34090 Page 12 of 31 TOTAL_ Primary Scan / Citation_ _ FFS Description - _ _ _ RETENTION Responsibility i Image umber PERMANENT FINANCE F:yes GC34009900 410.04 Capital Improvements Budget, Approved - _ FINANCE F:no GC34 410.05 Budget Manuals & Calendars current year + 2 years _ I F:no _ GC34090 current year + 2 years FINANCE _ 410.06 Budget Status Reports - PERMANENT FINANCE F:no _- _GC34090 410.07 Budgets, Approved (CC, RDA, FA) - PERMANENT supervising dept ` F:no GC34090 - 410.0E Budgets, Special Projects current year + 2 years department I_ F:no _ _ GC34090 - 410.09 Financial Support Requests PERMANENT FINANCE_ F:no _ GC34090 410.10 Gann Appropriations Limit (for Regs see 401.16) - - - N_ANCIAL 411 COST ANAMSISSTUDIES _ _ .__-__--__- ------------PLANNING Fee (DIF) Studies &Transportation Uniform 2 and CC:no GC34090d Development Impact until superseded + years PUBLIC WORKS_ -- 411.01 Mitigation Fee (TUMF) Studies -T �, _ until superseded + 2 years oversight dept CC:no Y. GC34090d- _ 411.02 User Fee Studies - I _ � INANCIAL. 112 _ PAYABLE & PURCHASING __ _ ____ ___- -- I FINANCE CC:no GC34090 412.01 _ACCOUNTS Accounts Payable until audited + 7 years l FINANCE _ CC:no _ GC34090 until audited + 7 years I _ 412.02 1099 Forms until audited + 7 years .- _ CC:no _GC34090 412.03 LQ Public Safety Officer Survivor Fund _ _ I _ _FINANCE _ FINANCE _ CC:no GC34090 412.04 Purchase Orders - - j until audited + 7 years _ FINANCE - I Plano GC34090 412.05 Authorization to Purchase (other than bids) -_ - until audited + 7 years -- CC:no- non -record 412.06 _ - - Products, Services, and Catalogs_ (reference) destroy at will _ -all departments FINANCE CC:no _ GC34090; GC40801 until superseded + 2 years_ 412.07 Purchasing Policy - destroy at will FINANCE CC no non -record _ 412.08 Vendors Lists & Brochures - _ i -- - destroy at will -� FINANCE _ CC:no non -record 412.09 Pricing Lists - - "- � destroy at will all departments PL no _ non -record _ " - 412.10 Office Supplies Ordered by Depts. (wlo POs) _ --- -- - - -- FINANCE PL no GC34090 412.11 Travel Request &Expense - until audited + 7 years _ - �_ _ -_ INANCIAL 413 BIDS_--- - _ _ _ -__- __.--- --- i GC34090 & 25105-1; _ ____ until audited + 7 years inviting dept CC:no CCP337 413.01 Invitation to Bid _ __ CLERK -- .- CC_no -- - -- - GC34090d 413.02 Unsuccessful Bids, Cap Improv Projects & Formal > $25K until completed + 2 years CC GC34090d 41'.03 _ Unsuccessful Bids, Services & Informal <$25K until completed + 2 years _ _ CLERK FINANCE no _ PL•no/F no same as 413.01 413.04 Bids, Vehicles &Equipment, Invitation, Results, -etc - - t until audited + 7 years _ PUBLIORKS C W CC:no - _ non -record, reference 413.05 Bidders List, Pre -Qualified _ _ destroy at will ___ - - destroy at will ---- interested dept - CC:no non -record, reference T 413.06 Consultant Information, General -- -- current year + 2 years _I. CLERK CC:no same as 413.01 - 413.07 RFPs I RFQs, Unsuccessful I _ until audited + 7 years _ PL.no same as 413.01 PL no I same as 413.01 - - - --same _CLERK 413.08 RFPs / RFQs, Successful - _. - until audited + 7 years CLERK 413.09 Bids, Other Services, Successful I _ _ -7 - CLERK - - -- - PL.no- � as 413.01 413.10 Bids, Informal, Successful until audited + 7 years Page 13 of 31 UFFS _ Description - I TOTAL Primary Scan / j Citation Number ima e _ RETENTION Res onsibilit 500 HUMAN RESOURCES Bc RISK MANAGEMENT HR &.RM 501- HUMAN RESOURCES ADMINISTRATION 501.01 Personnel Policy superseded + 2 years j HUMAN RESOURCE shared drive GC34090 501.02 ,Employee Assistance Program _until _until completed + 2 years -----�-- E I HUMA4RE CC:no - GC34090, 12946 501.03Employee Handbook Iuntil superseded + 2 years i HUMAE CC:no j GC34090 501.04 .Employee Onetationuntil superseded + 2 years HUMAE CC:noGC34090 while current + 2 years HUMAE 501 05 Employee Incentive &Service Awards __ - CC:no 34090;GC72946 1.06 :Employee Newsletters ,_--- 0----_.___-__--_-_------._--_-__ TemporaryEmployment Agenciesuntil current year + 2 years501.07 HUMA_ CC:no GC34090;GC72946 ---_-_- 501.08 .Affirmative Action Program terminated + 6 years until completed 2 j HUMA CC:no GC34090; GC72946 + years j HUMAN RESOURCE CC:no GC34090; GC12946 HR 8:_RM_�02 PERSONNEL RECORD$ 29CFT 1627.3; LbrRltns Sec 1174; 502.01 1Permanent Employees 29CFR1602.30.32, until separated + 5 yearCC:no 7HUMANRESOURCE 655.202, 516.6 at seq; _ GC6250et sect; GC72946, 34090, 1607.4; 45CFR7068.61a1 502.02 ,Contract Employees until separated + 5 years HUMAN RESOURCE CC:no same as 502.01 _502.03 -_ _ Part -Time Employees _ _ _until separated + 5 years _ HUMAN RESOURCE CC:no same as 502.01 502.04 Temporary Employees - - _d - until separated + 5 years HUMAN RESOURCE CC: no same as 502.01 2.06 ----- - ---. Terminated Employees _- _ _. until separated + 5 years -- - HUMAN RESOURCE __ CC:no same as 502.01 502.06 .(OPEN( HUMAN _ ;(OPEN) RESOURCE HUMAN RESOURCE ---_! _-_- _-_502.07 -- -__ 502.08 Fngerprint IDs 502.09 -Oaths of Office -Employees _ __until separated + 5 years - -- I HUMAN RESOURCE CC:no I- same as 502.01 until separated + 5 years i.- HUMAN RESOURCE - CC:no -.- same as 502.01 -- HR & RM 503 SALARY and BENEFITS 503.01 'Salary Benefit Plans_________ until -superseded + 2 years j HUMAN RESOURCE CC:no_ !_ GC34090 _ I GC72946, 34090; 503.02 Salary Surveys current year + 2 years HUMAN RESOURCE CC:no 29CFR516.6121; 503 03 um Consumer Price Index (CPI) Files _ _ _ 29CFR1602.14__ current year + 2 years HUMAN RESOURCE _ CC:no GC34090 _ - _ _ __ 503.04 Salary Schedules 503.05Retirement Benefits current year + 2 years HUMAN RESOURCE CC:no same as 503.02 CC:no GC34090 _ _.- - 503.06 � iMedical Insurance unfit superseded + 2 years HUMAN RESOURCE - *- until superseded + 2 years j HUMAN RESOURCE CC:no GC34090 503.07 ;Sick Leave Policy _until superseded + 2 years j HUMAN RESOURCE _';, CC:no GC34090 503.08 Life Insurance Benefit - until superseded + 2 years HUMAN RESOURCE CC:no GC34090 Page 14 of 31 L Scan-/ Citation UFFS Description _ —TOTAL----- _Primary _ RETENTION Responsibility Image Number until superseded + 2 years HUMAN RESOURCE CC:no GC34090 503.09 Management Compensation GC6250 at seq; OMB A- 129; 29CFR1602.30, PERMANENT HUMAN RESOURCE HR:no 1602.32, 1627.31637.3; 503.10 Disability case files, short & long-term Lab Rel Sec 1174; 29USC1027,1113 HR & RM_504 CLASSIFICATIONS - _--------- -- r--- --- 29CFT1627.3, I 1602.30.32; Lbr Rltns Sec until superseded + 5 years HUMAN RESOURCE CC:no 1174; GC 12946, 34090, 504.01 Position Classifications 6250 at seq until superseded + 5 years HUMAN RESOURCE -� CC:no _ same as 504.01 " _-" __ 29CFR516.6121, 1602.14; 504.02 Job Descriptions - _ _. __ .L — de - - - - - - -- -- current year + 2 years HUMAN RESOURCE CC:no GC12946, 34090 504.03 Classification Surveys until separated + 5 years HUMAN RESOURCE CC:no T same as 504,01 504.04 Reclassification Requests _ until separated + 5 years _ HUMAN RESOURCE CC:no same as 504.01 504.05 Employee Evaluations -_ - HR && RN1505 PERS NNEL MANAGEMENT__ current year + 2 years - HUMAN RESOURCE CC:no GC34090 _ 505.01 Personnel Progress & Activity Reports until separated + 2 years HUMAN RESOURCE CC:no GC34090, 1294 505.02 - - Personnel Counseling - -- - ---- -� - - • 29CFR516.6121, 1602.14; current year + 2 years HUMAN RESOURCE CC:no GC12946, 34090 505.03 Personnel Questionnaires - - I -- ------"- _— — - - 29CFT1627.3, 1602.30.32; Lbr Rltns Sec until separated + 2 years HUMAN RESOURCE CC:no 1174; GC 12946, 34090, 505.04 Personnel Actions 6250 at seq_ current year + 2 years HUMAN RESOURCE CC:no GC34090 505.05 Planning & Organization _ _ - _ _ until superseded _+__5 years HUMAN RESOURCE I CC:no _same as 505.04_ 505.06 Organization Charts _ HR & RM 506 RE(,RUI T finttll & S'cLc�iOTi - �_-. ---- - GC12946, 6250 et seq; while current + 3 years HUMAN RESOURCE CC:no 29CFR1602 et seq, 1607; 506.01 Applications for Employment 49USC2000 1e18 & Ic112 -- w6.91 hile current + 3 years HUMAN RESOURCE CC:no same as 50 506.02 Tests &Examinations while current + 3 years HUMAN RESOURCE CC no_ ,_ same as 506.01 _ 506.03 Eligibility Lists, Active _ _ __ —. — while current + 3 years _ HUMAN RESOURCE _ I CC:no - same as 506.01 506.04 Eligibility Lists, Inactive HUMAN RESOURCE CC:no same as 506.01 506.05 Recruitment Advertising while current + 3 years Page 15 of 31 OFFS - - — Description - TOTAL Primarr I Scan / Citation - Number --- RETENTION ResponsibilityImo e j 29CFT1627.3, 506.06 •Notifications of Appointment until separated + 5 years HUMAN RESOURCE CC:no 1602.30.32; Lbr Rltns Sec 1174; GC 12946, 34090, -i 6250 at s_eq HR & RM 507 EDUCATION & TRAINING 507.01 'Conferences & Seminars current year + 7 years attending dept PL:no GC6250 _ 507 02 Educational Programs - _ current year + 7 years — ---- sponsoring dept - PL no I I GC6250 507.03 --- --- - Educational Reimbursement Program _. 9 --` current year + 7 years HUMAN RESOURCE CC:no GC6250 507.04 -Training Programs, In -House current year + 7 years HUMAN RESOURCE CC:no ! GC6250 507.05 -- 'Training Materials, In House 7 _.- - - — -- - ----------------_ _current year + years --.---,I,I--- HUMAN RESOURCE C.C.-no GC6250 - - HR & RM 508 SAFETY & MEDIQAL REC RDs 29CFT1627.3, 508.01 Individual Medical Records until separated + 5 years, HUMAN RESOURCE CC:no 1602.30.32; Lbr Rltns Sec —---- ,,' 1174; GC 12946, 34090, - -- -— 6250 et seq 508.02 --- ---_ .Accident Reports until disposition + 7 years I HUMAN RESOURCE CC:no 29CFR7904.2, 1904.6; 29 508.03 Required Physical Exams __ until separated + 5 years HUMAN RESOURCE CC:no ------ same as 508.01 508.04 (Safety Reports while current + 5 years HUMAN RESOURCE CC:no OM81220-0029; 29CFR1904.4; GC34090 508.05 Safety Investigation Files (OSHA, etc) until disposition + 5 HUMAN RESOURCE ' 508.06 Policy &Procedures years superseded + 2 years HUMAN RESOURCE CC:no same as 508.05 CC:no GC34090, 40801 _Safety (_until DOT Testing: results exceeding .02, positive drug results, Omnibus Trans Emp 508.07a 'refusals to submit to testing, employee assessments & referrals'., Testing Act of 1991; Fed by Substance Abuse Professionals, calendar year summaries Ire: 5 years i HUMAN RESOURCE HR:no DOT reg of 1994- I Commercial drivers only) '49CFR40 and382; Calif _ - - DOT Testing: records documenting the collection process for —!-- - I Vehicle Code 34520(a) 508.07b ;drug & alcohol test, training of supervisors (re: Commercial 2 years HUMAN RESOURCE HR:no drivers only) same as 508.07a 508.07c DOT Testing results under .02, negative drug tests, canceled — drug tests (re Commecial drivers only) 1 year HUMAN RESOURCE HR:no same as 508.07a _ HR & RM 509 LABOR RELATIO_ NS 509.01 .Labor Relations Policy _ until superseded + 2 years HUMAN RESOURCE CC:no GC34090, 40801 509.02 Fair Labor Laws and Standards ___ ___ _ until superseded + 2 years HUMAN RESOURCE CC:no I_GC34090, 40801 509.03 --- Employee Associations & Unions PERMANENT HUMAN RESOURCE CC:no 29USC2111.c1, 509.04 — -- :Negotiations /Meet and Confer - PERMANENT HUMAN RESOURCE CC:no 203(m),207(0) same as 509.03 Page 16 of 31 UFFS Description 509.05 Memorandum of Understanding (MOU) 509.06 Impasse Procedures 509.07 Grievances, Non -Safety Employees 509.08 Discrimination Complaints, Non -Safety- _ Employees - 509.09 Discipline Policy _. Primary _TOTAL RETENTION Responsibility PERMANENT HUMAN RESOURCE PERMANENT HUMAN RESOURCE until separation + 2 years HUMAN RESOURCE until separation + 2 years HUMAN RESOURCE until superseded + 2 years HUMAN RESOURCE m n nrvi 510.01Claims 510.02 �. Claimsfor Damages Against the City li for Damages Damage to City Property _I until disposition + 5 years CLERK _ until disposition + 7 years RISK MGMT 510.03 Liability Insurance, Policies PERMANENT RISK MGMT 510.04 — -" -- --- _ Property Insurance, Policies-- PERMANENT RISK MGMT 510.05 Unemployment Insurance, General Info until superseded + 2 years RISK MGMT 510.06 Workers' Compensation, General Info _ _ _until superseded + 2 years. RISK MGMT 510.07 Workers' Compensation, Case Files PERMANENT RISK MGMT 510.08 C.O. B. R.A., Case files PERMANENT RISK MGMT 510.09 Accident & Injury Reports, Employee 510.10 Accident -& Injury Reports, Non -Employee 510.11 O.S.H.A. Certificates of Insurance - required by the City from Parties to 510.12 Contracts, Permits, Events, etc _ until disposition + 7 years RISK MGMT until disposition + 7 years_ RISK MGMT while current + 5 years RISK MGMT follow retention of file to which requiring dept it relates Page 17 of 31 Scan / Citation CC:no same as 509.03 _ - same as 509.03 _CC:no CC:no GC12946; 29CFR1602 CC:no GC12946; 29CFR1602 CC:no GC34090 CC:no GC34090, 25105.5 __ CC:no _. 29CFR1904.2, 1904.6 CC:no _GC34090 CC:no GC34090 CC:no GC34090 CC:no GC34090 CCR14311,15400.2; CC -no LaborCode 5405 Title 8 GC6250; OMB A-129; 29CFR1602.30&1602.32 CC:no & 1637.3; Lab Rel Sec 1174; 29USC1027& 1113 CC:no 29CFR1904.2; 29 - CC:no 29CFR1904.2; 29_ OMB1220-0029; CC:no P9CFR1904.4; GC34090 CC:no GC34090; CCP 337 OFFS Number Description _ j TOTAL RETENTION Primary Responsibility Scan / Image Citation SOO CONTRACTS, SUPPLIES Sc EQUIPMENT cS& E 601 (OPEN) Cam$ & E 602 CONTRACT$ & A_ REEMENTS I .,, OIfIGINALS TO BE HELD IN '- -::-CI7IV.. CLERK'S_ OFFICE. --"^ 602.01a 602.01b _ _-.--602.02 ;Contracts and Agreements: pr Capital Improvements, Real Property, Settlements Contracts and Agreements: g 'Services Equipment, Maintenance License Agr, etc. (OPEN) PERMANENT CLERK _____ CC:yes GC37090a, 4004; H&S19_850; 2.08.110 _ PERMANENT (State CLERK requires exp+5 yrs) � CC:yes !I Dept request - research value 602.03 Promissory Notes (loans) & Grants to Residents Code Compliance Assistance PERMANENT CLERK CC:yes 24CFR570.5021b1131; 24CFR8.42; OMB Circ.SA- 602.04 - - - --- 602.05 ___ 602.06 Lease Agreements - _ -- - __- ,Franchise Agreements g .Subdivision Improve Agr (incl. related bonds) PERMANENT (State requees exp+5 yrs) __ _ I PERMANENT (State ' requires ex +5 rs) - gPERMANENTy_ CLERK — CLERK _CLERK CC:yes 110 Dept request -research 1 value - CC:yes CC:yes -_ -"- - Dept request -research value same as 602.01a C. S & E 603 INVENTORY S, PPLIES & MAINTEN_ANCE 603.01 — 603.02 603.03 _ 603.04 603.05 0-___ -- 603.06 Office Equipment Inventory &Manuals - Office Supply Inventory & Information - Vehicle Titles &Registrations - _. .Vehicle Maintenance Records 'Large Equipment Inventory &Manuals - --- __ Large Equipment Maintenance Records i destroy at will j destroy at will __ until disposed + 2 years j untildisposed + 2 years until disposed + 2 years using dept using dept CLERK BLDG &_SAFETY _ using dept CC:no 1 non -record CC:no ;_ non -record _ CC:no CC:no GC34090 j_ G_C34090 CC:no GC34090 until disposed + 2 years. BLDG & SAFETY CC:no j GC34090 until disposed + 2 years issuing/receiving dept _ CC:no GC34090 - 603.07 Work Orders and Service Requests - - 603,08 _ _Vehicle Inventory until superseded CLERK CC:no non -record, compilation 700 LEGAL & LEGISLATIVE LEGAL/LEG 701 LEGISLATIVE FILES 701.01 'Minutes: CC, RDA, FA, HA PERMANENT CLERK CC:yes GC34090d, 36814, 40801 701.02 -- _- - -701.03 701 03 - 701.04 701.05 Agendas and Staff Reports. CC, RDA, FA, HA _-- _ _ — ,Resolutions &Index: CC, RDA, FA, HA Ordinances& Index (OPEN) & Reference Documents _ PERMANENT (State - (State requires 2 years) PERMANENT CLERK _ CLERK CC:yes CC:yes i Dept request -research value GC34_0_90d, 40_8_01 PE PERMANENT - CLERK -, CC:yes GC34090d, 40801 Page 18 of 31 UFFS Description TOTAL Primary _ _L Scan / Citation Imoer GC34090 2yrs; dept 5 years supporting dept PP g CC:yes increased to 5 yrs - 701 .O6 Agenda Packets: Boards, Commissions, Committees _research value__ PERMANENT supporting dept CC:yes GC34090d, 36814, 40801 701.07 Minutes: Boards, Commissions, Committees 44 PERMANENT supporting dept CC:yes G. C34090d,40801_ 701.08 Resolutions &Index: Planning Commission -_ _. _ .. CLERK CC:no GC34090, 40601 701.09 Successful App.: Boards, Commissions, Committees_ until expiration + 5 years _ CC:no _— _ GC34090_ 701.10 Unsuccessful App.: Boards, Commissions, Committees - until disposition + 2 years - _CLERK_ CC:no _- non -record 701.11 State Legislative Info (i.e. Brown Act) until superseded CLERK- _ CC non -record 701 .12 Federal Legislative Info (i.e. FLSA) _ .— until superseded _ -.- _ CITY MANAGER to CC:no -- GC 40801 701.13 _ Ethics Certificates -all elected/appointed _ until expiration + 5 years - _ -_ _ _- CLERK -- - --- - CC:no _ GC34090 GC34 701.14 La Quinta Muni Code, Supplements & Charter _ I PERMANENT _ CLERK CLERK - -_ CC:no GC34090, 40601 701.15 City Council Appointments- Outside Agencies _ until expiration + 5 years ., - _ 701.16 _ _ (OPEN)_ _ _-_. _- _-. —_. _ _ — CLERK CC:no 40801 701 .17 Proclamations Issued by City Council - _PERMANENT - CLERK CC:no _GC340901d1, __ historic value 701.18 City Seal Logo Trademark Registration PERMANENT __ -- _— - 111--- PL no hist oric value__ _- PERMANENT all departments - 701.19 Historical Files - PERMANENT_ CLERK I CC: -.no GC34090 CC:no GC34090 701.20 City Council VacancyHistory _ _ -_� - - - -- until superseded + 2 years CLERK 701.21 Handbook: Boards, Commissions, Committees _ - CLERK CC:yes - _GC34090; CCP337.2 701.22 Housing Authority By -Laws - _ _ _PERMANENT CLERK CC:yes GC34090; CCP337.2_ - 701.23 Financing Authority By -Laws PERMANENT CLERK CC: es y f GC34090; CCP337.2 - - 701.24 Redevelopment Agency By -Laws PERMANENT _. CLERK CC:yes GC34090 701.25 City Council Rules of Procedure - _until superseded + 2 years - :GAL/LEG 702 ELECTION_FlLES Election Reference (calendar, precinct maps/lists, proof of election date + 2 years CLERK CC:no GC34090 702.01 pub/postings, can of offices) L_._. current year + 5 years CLERK CC:no - EC17000, EC17 _. 702.02 Voter Registration, Roster of Voters -- - - -- -- EC17130; GC22932; Election Record (notifications/publication of elec, data used to CLERK CC:no EC2653; GC34458-60; 702.03 compile results, statistics, canvass, sample ballots, PERMANENT GC34090 certifications, history, Measures, Charter Amendments, results) - 702.04 _ (OPEN) was election statistics election date+ 1/2 year ---- - -- - CLERK - --C - I_ CC: EC7 702.05a Election Ballots tall except 702.05b) _ _ _ — -- - - - - -- -- tt onst California Constitution 702.05b Election Ballots re: Assessments, Property -related Fees PERMANENT CLERK CC:no Article XIII until expiration + 6 years CLERK CC:no GC34090; 29USC1113 702.06 Oaths of Office - _. - - - - --' - - --. EC17100; GC81009(b); _ Nomination Filings, Committee, Candidate & Campaign election date+ 5 years CLERK CC:no FPPC Opinions 702.07a Statements -UNELECTED Candidates � � --- -- - - e �. GC810091b1; FPPC Advice Nomination Filings, Committee, Candidate & Campaign PERMANENT CLERK CC:no Letter A-06-151 702 07b Statements ELECTED Candidates Page 19 of 31 OFFS _ -- Number — Description TOTAL RETENTION Primary Responsibility Scan / j Image ___Citation_ 702.06Election _ 702.0 702 10 702.11 702.12 Historical Files --- - -_ _ -- - Handbook City Council Major Donor & Indep Exp. Cmte Stmts Candidate Election Manuals - ..- _ 'Petitions: Recalls __ PERMANENT -- until superseded + 2 years ___.. __ PERMANENT until superseded + 2 years _ 8 mos after election results are certified _CLERK _ - _- CLERK CLERK CLERK CC:no CC_ historic value GC34090 - _ _CC.no -- g) GC81OO91b1(g1 CC:no CC:no GC34O90 Election Code 174OO(a) 702.13 Petitions Initiatives, Referendums, Charter Amend. 8 mos after election results are certified CLERK CC:no I Election Code 172OO(a) LEGAL/LEG-7O3 LEGAL INVESTIGATION &_LITIGATION - 703 01 _ - 703 02 703.03-- 703.04 Requests for Public Records Requests for Agenda Mailings Litigations (City a Party to Suit Summons, Subpoenas) (OPEN) —� until completed + 2 years until completed'_ until settled + 2 years -- CLERK CLERK _ CLERK CC:yes CC:no GC34O9O (___reference CC:yes {- GC6254 _ _ 703.05 __ 703.06 _ -.Protests / Petitions, submitted to Council 'Bankruptcy & Foreclosure Notices (non -City properties - City has an interest eg lender, contractor, etc) current year + 1 ar ye same as related file CLERK CLERK I CC:no CC:no GC50115 & 6253 '', NA - 703.07 _-- 703 08 703.09_ Legal Investigations, Civil - -- Subpoenas to Appear / Depositions (City not a Party) _Subpoenas for Public Records (City not a Party) -J._ l until closed + 2 years current year + 2 years'_ CLERK CLERK _ CC:no yes ! GC34O9O GC3409O current year + 2 years I CLERK yes _ GC34O9O LEGAL/LEG 704 LEGAL OPERATIONS 704.01 -- - _. 704 O2a 704 O2b -- 704.03 704.04 _Reference_while (Legal Operations General ns/Incident Notices of Violation / Citations / Inatlent Reports / A _ p Appeals ISSUED n y _ Notices of Violation: RECEIVED b Crt Compliance Certification (is Prop. 218 property fees/taxes) current + 2 years related dept CC:no GC34O90 until settled + 2 ears issuing dept until settled + 2 years receiving dept ---- CC no CC:no ,,- --_-- i GC34O9O GC34O9O _ PERMANENT i PUBLIC WORKS CC:no ! GC34O9O Affidavits 704.05 Judgments and Dismissals _ 704.06 (Proof of Publication (legal published notices) - �- - - --- 704.07 Statements of Economic Interest (Form 700) 704.08 Notices of Pendency (pre -lien notice) RECORDED -- _ - -- _-___ -_.- .Nuisance/Weed Abatements RECOflOED flESOLUTIONS 704.09 .. -/also see 1307 02) _ PERMANENT PERMANENT i PERMANENT ! �' until separated + 7 years PERMANENT �- PERMANENT CLERK CLERK publishing dept CLERK CLERK CLERK CC:no I CC:no CC: Yes, - PL: es _ CC:no CC:yes - - CC:yes _GC34O9O GC34O9O CCP343,349 at seq; GC911.2, 3409.0_ GC81OO91e) GC34O9O -- --. GC34O90 . 704.10 - _704.11 __ 704.12 Code Enforce/Animal Control: Administrative Hearings City Attorney Opinions /confidential) _ City Attorney Correspondence, General _until disposition + 2 years BLDG & SAFETY CC:no GC34O9Od until superseded + 2 years CLERK current year + 2 years I receiving dept j GC34O90, 6254 GC34O90 Planning Com=PERMANENT • j- rCn - - - 704.13 Audio Recordings - Public Meetings All others = 5 years'! (State requires: current year + I 3 mos) recording dept i GC34O9O.7, LO Council Resolution Page 20 of 31 Description TOTAL Primary Scan / Citation UFFS RETENTION Responsibility Image Number until superseded CLERK CC:no-_ _ GC34090 - 704.14 FPPC Regulations (not filings) _ - - --_ - --- -� --- - 29CFT 1.27.3& 29CFR1602.30.32; Lbr 704.15 Notary Public Certification until separated + 5 years CLERK CC:no Rltns Sec1174; GC6250, 12946, 34090 - -- �i- - t --- -- until settled + 5 years CLERK CC:no GC34090; GC25105.5 704.16 704.17 Small Claims Federal Laws (Labor, Public Works, etc.) until superseded interested dept - CC:no ----- - reference --- -- 704.18 704.19 _(OPEN)-- (OPEN)was petitions- duplicate of 703.05 CLERK CC:no GC34090; GC25105.5 704.20 Amicus Briefs / Amicus curiae _ until settled + 2years _ _- - -. I -- - --" 704.21 704.22 (OPEN) Accidents Involving City Vehicles �- current year + 2 years RISK MANGEMENT CC:no - _ GC34090 704.23 Confidential Attorney -Client Communications until superseded + 2 years receiving dept GC34090, 6254 current year + 2 years CLERK CC:no GC34090 704.24 Public Safety Notices until superseded + 5 years _ CLERK CC:no ._ FPPC Opinions 704.25 Conflict of Interest Cade _ _ CLERK _ CC no GC34090; GC25105.5 704.26 Conflict of Interest Cases / Disclosures / Waivers until settled + 5 years .L/LLU /V* uyr� ......._ Assessment Districts, General (Formation, Proposals) - while current + 2 years - -- PUBLIC WORKS - PW:yes GC34090 705.01 PERMANENT PUBLIC WORKS PW:yes_ GC34090 705.02 Assessment Districts, Studies - - _ - _ CLERK PW:yes GC34090 - 705.03 Assessment District 1988-01 - PERMANENT T PW:yes GC34090 705.04 Assessment District 1989-01 PERMANENT CLERK - - - ---" 0 "" GC34090 705.05 Assessment District 1989-02 CLERK PW:yes _PERMANENT GC34090 705.06 - - Assessment District 1969-03 PERMANENT - - CLERK PW:yes -- 705.07 Assessment District 1989_04 PERMANENT CLERK PW:yes GC34090 __ PERMANENT CLERK PW:yes GC34090 ," _ -- 705.08 Assessment District 1990-01 _- CLERK _ PW.yes GC34090 705.09 Assessment District 1991-01 _,_ _PERMANENT _ _� CLERK L PW.yes GC34090 705.10 Assessment District 1992-01 -�- PERMANENT PW:yes ' _ GC34090_ 705.11 Assessment District 1993-01 L_ PW _PERMANENT _CLERK GC34090 ---- 705.12 Assessment District 1995-01 _ _ PERMANENT %_ _ - CLERK Yes - --i- -- - --- GC34090 705.13 _ Assessment District 1997-01 _ _ PERMANENT CLERK PW:yes - __ GC3409 -- 705.14 -- _ri - Assessment District 2000-01 _ _ _ PERMANENT �_ - CLERK -- PW:yes _, -- --- - GC344 090 705.15 Assessment District 2000-02 PERMANENT CLERK PW:yes GC34090 705.16 Historic Preservation Districts - - PERMANENT t PLANNING �L no _ GC34090 705.17 CSA 152 (Cty Service Areas Assess.- NPDES) _ i PERMANENT PUBLIC WORKS _L_PW no -- - -- Page 21 of 31 OFFS — Description TOTAL Primary_ Scan / Citation Number RETENTION Res onsib lity Ima e SOD CONSTRUCTION & ENGINEERING CNSTR/ENG801 GENERAL ADMINI imnoN 801.01 .Building Permit Statistic Reports until superseded + 2 years 1 BLDG & SAFETY CC:no GC34090d - 801_02- Condemnations_ PERMANENT PUBLIC WORKS CC:no GC34030a 801.03 'Contractor Workers' Comp. Certificates _ jCCR14311; 15400.2 Labor (filed with Business Licenses) PERMANENT FINANCE CC:no Code5405 TitleB; - - - 801.04 -- :Utility Clearances PERMANENT PUBLIC WORKS CC:no �- GC34090 GC _801 05_ Infrastructure Improvement Standards PERMANENT _ PUBLIC WORKS CC:no GC34090a CNSTR/ENG802 ENGINEERING PERMITS & INSPECTIQNS 802.01 'Encroachment Permits PERMANENT PUBLIC WORKS PW:yes I GC34090a; H&S19850; -- - - - _ — 4003,4004 ' 802.02 --- :Excavation Permits PERMANENT PUBLIC WORKS PW:yes GC34090a; H&S19850; — - --- — - 4003,4004 802.03 ',Grading Permits PERMANENT PUBLIC WORKS PW:yes GC34090a; H&S19850; 4003,4004 802.04 (Mobile Home Permits PERMANENT BLDG & SAFETY PL+ PW:yes ' GC34090a; H&S19850; 802.05 Haul Permits until expiration + 2 years _ PUBLIC WORKS PW:yes !, 4003,4004 GC34090d current year + 5 years _ i BUILDING & SAFETY PW:yes _ CC Assoc CA 802.06Plan Checks -------- - -- - --- _ 'Inspection _ _ and PUBLIC WORKS of 802.07 Logs current year + 5 years li inspecting dept PW:yes CC Assoc of CA CNSTR/ENG803 ENGINEERING MAPS PLAN & $PECIFI, AC TION$ 803.01 Final Tract Maps PERMANENT j PUBLIC WORKS and PW:yes , GC34090 PLANNING 803.02 Final Parcel Maps PERMANENT PUBLIC WORKS and PWYes --- �PLANNING GC34090 803.03 Grading Plans, Precise &Rough _ PERMANENT j PUBLIC WORKS PW:yes__ GC34090 803.04 Street Improvement Plans - _+ PERMANENT1 PUBLIC WORKS PW:yes '_ GC34090 - _ 803.05 Drainage Improvement Plans _ _ PERMANENT ! PUBLIC WORKS_ PW:yes GC34090 803.06 Sewer Improvement Plans PERMANENT; PUBLIC WORKS PW:yes j GC34090 803.07 Water Improvement Plans ---. PERMANENT PUBLIC WORKS PW:yes _ GC34090 803.08 Survey Maps _ PERMANENT PUBLIC WORKS PW:yes GC34090 803.09 Construction Codes, Engineering PERMANENT _ PUBLIC WORKS_ _� PW:yes "'� _ _ GC34090A _ 803 10_ Standard Drawings, Engineering _ _ PERMANENT PUBLIC WORKS_ PW:yes GC34090A PERMANENT PUBLIC WORKS and PW:yes Landscape Specifications -803.11 BUILDING & SAFETY GC34090A Page 22 of 31 UFFS Description TOTAL_ Primary Scan / _. Citation RETENTION Responsibility image Number CNSTR/ENG804 BUILDING PERMITS-&_INSPEC_TIONS -- ----- -- GC34090a; H&S 16850, 804.01 Building Permits PERMANENT BLDG & SAFETY PW:yes 4003,4004 804.02 Demolition Permits (see 605.09 re: demo plans) PERMANENT _- BLDG & SAFETY PW:yes_ same a_ 804.01 804.03 - Building Inspection Logs / Code Enforcement Logs - until case completed+2 years BLDG & SAFETY CC:no GC34090d _ _ year + 2 years & SAFETY PW:yes GC34090d 804.04 Inspection Requests _current _BLDG current year + 2 years BLDG & SAFETY CC:no GC34090d 804.05 Utility Release Logs PERMANENT & SAFETY CC:no_ same as 804.01 804.06 School Fee Receipts for Bldg Permits _ L until expired + 2 years _BLDG BLDG &SAFETY B&S:no GC34090d 804.07 Permits, temporary structures/trailers _ -_ CNSTR/ENG805 BUILDING PLANS & SPECIFICATIONS ___ _ _`- r - - GC34090a_ GC34090a; H&519850 805.07 Building Plans Guidelines _ _ _ _ PERMANENT BLDG & SAFETY7PW:yes closed + 2 years BLDG& SAFETY 805.02a Residential Plans FINAL not common interestuntil GC34090a, 4003,4004; 805.02b Residential Plans - FINAL - common interest or 3+ stories PERMANENT BLDG & SAFETY H&S 19850, 19853 - j PERMANENT BLDG & SAFETY PW:yes same as 805.02b_ 805.03 Multi -Family Residential Plans - FINAL _ _ _ _ _ _ _ _ _ PERMANENT BLDG & SAFETY PW:yes same as 805.02b 805.04 Commercial Plans - FINAL Construction / Building Codes - State of CA, all editions _ PERMANENT BLDG-& SAFETY _ C no GC34090a GC34090a 805.05 _ -LB+S:no 805.06 Permit Application Packets w( Plans (prior to permit_) ~� until expired + 2 years _ BLDG & SAFETY 805.07 Building Plans (Permit Issued, No Final) until expired + 2 years BLDG & SAFETY+S:no same as 805.02b B+S:no GC34090a - - _- PERMANENT BLDG &SAFETY 805.08 Address Creation Maps Demo Plans & Bldg Plans for demolished bldgs, Res/Com I. until closed + 2 years BLDG & SAFETY -- IB+S:yes GC340903; H&579850 805.09 - - I CNSTR(ENGS06_ CAPITAL PROJECTS �erseded + 2 year. CITY MANAGER CC:no - GC34090 - 806.01 Five -Year Plan until superseded + 2 years CITY MANAGER - CC:no GC34090 806.02 Ten - Year Plan I�l 0 interested dept CC no GC34090 806.03 Projects, Reference Only PERMANENT PUBLIC WORKS PW yes _ __CC337.15 806.04 Projects, In Progress PERMANENT PUBLIC WORKS PW:yes CC337.15 806.05 Projects, Completed I PUBLIC WORKS_-PW:Yes _CC337.15 806.06 Building Plans, City Capital Projects _-PERMANENT until superseded _ PUBLIC WORKS PW:yes reference CNSTR/ENG807 STREETS. BRIDGES. SIDEWALKS CURBS. GUTTERS & DRIVEWAYS-- 807.01 Street Improvements, General 807.02 Street Planning, General current year + 2 years PUBLIC WORKS _ PW:yes GC34090 PW:yes- ., - GC34090 807.03 Street Maintenance &Repairs J current year + 2 years PUBLIC WORKS 807.04 Striping: Crosswalks, Bike Lanes _ current year + 2 years_ PUBLIC WORKS PW:yes GC34090 PERMANENT PUBLIC WORKS PW:yes, PLno I GC34090 807.05 Street Naming & Signs 807.06 (OPEN) Page 23 of 31 UFFS Number - - Description - -_ _ - TOTAL RETENTION -' Primary Responsibility Scan / Citation Image 807.07 807.08 807.09 807 10 11 Medians, maintenance & operation Sidewalks maintenance &operation Curbs &Gutters, maintenance &operation Driveway Approaches maintenance &operation Street Sweeping maintenance &operation -. I _ current year + 2 years, PUBLIC WORKS PW:yes GC34090 current year + 2 years PUBLIC WORKS PW:yes ! GC34090 ''I current year + 2 years PUBLIC WORKS � PW:yes GC34090 current year + 2 years PUBLIC WORKS PW yes GC34090 current year + 2 years PUBLIC WORKS _ PW:yes GC34090 807.12 807 13 Permits, Dnveway Permits, Haul /Oversize vehicles _ _ PERMANENT PUBLIC WORKS PW yes GC34090 �_ until expiration + 2 years PUBLIC WORKS PW:yes �- GC34090 807.14 807.15 807.16 _807.17_ :Street Lighting, maintenance &operation Bridges &Overpasses, ma;ntnenance & operation Street Closures &Detour Plans, Temporary Street Closures (Property Ownership Retained) - — _I current year + 2 years PUBLIC WORKS PW:yes GC34090 current year + 2 years j PUBLIC WORKS PW:yes GC34090 current year + 2 years PUBLIC WORKS PW:yes GC34090 _ PERMANENT CLERK —_- PW:yes _ GC34090a CNSTR/ENG808 STORM DRAINAGE. FLOOD CONTROL. SANITATION - 808.01 808.02 _ - 808.03 808.04 808.05 808.06 :Storm Drams Flood Control, Projects & StudiesPERMANENT-:— 1 - - - _ .Evacuation Channels -_ —_ Floodway Maps by FEMA 'Solid Waste Management, General 'Sewer & Septic, Systems, General _ _ PERMANENT ,, PUBLIC WORKS PW:yes GC34090 _I PUBLIC WORKS PERMANENT I PUBLIC WORKS -- PW:yes PW:yes I -- GC34090 '�GC34090 _ _ PERMANENT PUBLIC WORKS destroy at will ! PUBLIC WORKS_ PW:yes CC no GC34090 �_ reference_ destroy at will PUBLIC WORKS _ CC:no reference i _ CNSTR E[ NG809 TRAFFIC ENGINEERIN�C 809.01 80902 809 03 809.04- TrafficControl General Info (OPEN) _ ------ Traffic Signals Maintenance (OPEN) _ -- destroy at will - _ ---- --- PUBLIC WORKS CC no reference I - ------ current year + 2 years PUBLIC WORKS --- PW:yes GC34090 - --- 809 05 809.06 809.07 809 Traffic Studies &Surveys Traffic Consultants / Marketing_ Speed Zoning Studies _ Equipment _ _ current year + 2 years PUBLIC WORKS PW:yes GC34090d _ destroy at will PUBLIC WORKS PW:yes _ reference current year + 2 years j PUBLIC WORKS PW:yes j GC34090d until disposed + 2 PUBLIC WORKS _ 'I -08--:Radar years PW:yes GC34090 CCNSTR/ENG810 PARKING 810.01 __-810.02 810.03 810 04 810.05 _ 610_06 !(OPEN) IOPEN) '(OPEN) _ — ---i- (OPEN)- (OPEN) _ ;Street Parking: Limited & Restricted Zones --------' - - -- -- - - until superseded + 2 years PUBLIC WORKS PW:yes ; GC34090 900 (OPEN) - —— Page 24 of 31 UFFS Description TOTAL Primary Scan / Citation RETENTION Responsibility image Number 1 0130 PROPERTY I'- ----- I -- — -- --- - ----- - - --- -- — --- --- -- ------ -- 1001 RIGHT - OF WAYS -----""- -- -PROPERTY PERMANENT CLERK CC:yes GC34 a 1001.01 Easements Granted BY the City - 1001.02 (OPEN) was Irrevocable Offers to Dedicate, combined with 100201 - _ _ _ -- _ � GC34090a - - ( PERMANENT PUBLIC CC: 1001.03 Encroachments - PERMANENT "WORKS - CLERK -yes CC:yes GC34090a 1001.04 Easements, Granted TO the City PROPERTY t00P _REAL PROPERTY __ ___-___ PERMANENT RDA and CLERK i CC:yes GC34090a _ - 1002.01 Property Acquisitions _ 1002.02 (OPEN) was Prop Leases - duplicates 602.04 1002.03 Street Vacations (City ownership relinquished) PERMANENT ` PLANNING and CLERK CC:yes i — GC34090a 1002.04 1002.05 (OPEN) was Eminent Domain Acq incorp in 1002.01 Appraisals - 1 until disposition + 2 years _ RDA and CLERK CC no GC34090, 6254(h) 1002.06 (OPEN) was Quitclaim Deeds -incorp in 1002.01 - _ - _ _ CC:yes .GC34 a 1002.07 Grant Deeds, Granted BY the City (sold property) PERMANENT CLERK PROPERTY 10__03 BOUNDARY FILES _ _ --- ----- PLANNING andl PERMANENT CC:yes GC34090a 1003.01 City Boundary Descriptions CLERK- — PERMANENT CLERK CC:yes- GC34090a - 1003.02 Sphere of Influence Files _- _ _ - PROPERTY 1004 ANNEXATIONS until superseded PLANNING PL no non -record, reference 1004.01 Annexation General - until disposition + 10 years PLANNING PL .no ._GC34090a; GC6254 1004.02 Annexation, Studies & Reports (Potential) _ _ _ _ GC34090a 1004.03 Annexations PERMANENT CLERK yes __ 1 100 PUBLIC FACILITIES- --- -- ---- --- - ----- FA_CILIT_IES1_1_01 ADMINISTRATIVE FACILITIES -maintenance & oparetion superseded_ BLDG &SAFETY CC:no non- record, reference 1101.01 Administrative Facilities, General - until _ GC34090 1101.02 City Hall -Civic Center (construct. in project file) current year + 2 years BLDG &SAFETY CC no _- - 1101.03 Senior Center current year + 2 years ET BLDG & SAFY ` CC no GC34090 CC_no GC34090 current year + 2 years BLDG &SAFETY 1101.04 Libraries _ current year + 2 years BLDG & SAFETY _ CC no GC34090 1101.05 Police Facilities current year + 2 years BLDG &SAFETY I CC no GC34090 1101.06 Fire Stations current year + 2 years BLDG & SAFETY CC no GC34090 1101.07 Museums Page 25 of 31 UFFS Number Description --- --- _ TOTAL — RETENTION _- Primary Res onsibilit Scan / j Citation Ima e _ 1101.08 _ _Corporate Maintenance Yard current year + 2 years BLDG & SAFETY CC:no GC34090 _I. FACILITIES1102 PARKS & OPEN SPACE 1102.07 1102.02 Park Studies General &Master Plan _ — _ _ - -. - _ Parks, Specific Master Plans _ _ PERMANENT _ __ j- PERMANENT COMMUNITY SVC COMMUNITY SVC CS:yes GC34090 CS es i GC34090 1102.03 1102-64 Park Naming& Acceptance Dates P -Park Operations & Maintenance _ PERMANEN Y : COMMUNITY SVC CLERK CC:yeCOMand -', GC34090d current ear + 2 ears MUNITY SVC CS nos - GC34090d 7102.05:Park _ 1102.06 Construction &Capital Improvements . Centers, General Info PERMANENT _ until superseded PUBLIC WORKS COMMUNITY SVC CC:no CS:no 2.08.3110; GC34090a; !_4004; H&S19850 GC34090 1102.07 .Dog Parks General Info until superseded COMMUNITY SVC no GC34090 1102.08 Skate Parks- General Info until superseded COMMUNITY SVC _CS CS no GC34090 - - - - -_I 1200 UTILITIES, COMMUNICATIONS & TRANSPORTATION U. C & T 1201 GENERAL UTILITIES 1201.01 Public Utilities Commission Reference _ until superseded' interested dept CC: no GC34090 1201.02 __— 1201,03 _ Underground Utilities - - - ____ ---_ - Easements from Property Owners to Utilities PERMANENT --_.. _ PERMANENT '', PUBLIC WORKS _ CLERK PW no''. GC34090a _ CC.no _ GC34090, _ U C & T 1202 GAS and ELECTRIC - 1202.01 1202.02 Southern California Gas Company ;Imperial Irrigation District _ until superseded interested dept CC:no until superseded' interested dept CC:no _GC34090 GC34090 1202.03 1202.04 Southern California Edison Rates, Rules, Regulations &Misc. Correspondence until superseded interested dept CC:no until superseded + 2 years interested dept CC:no _GC34090 GC34090d 1202.05 ;Solar Energy Information until superseded interested dept CC:no GC34090 _. U C-& T 1203 WATER SERVICE 1203.01 1203.02 Coachella Valley Water District_ iRates, Rules, Regulations & Misc. Correspondence until superseded interested dept CC:no !, GC34090 _ until superseded + 2 years interested dept CC:no 'GC34090d U C & T 1204 TELEPHONE 7204.07 1204.02 _ 1204.03 7204.04 Telephone Services, Public ,Telephone Services, City Facilities Communication Facilities (inclu. Cell Towers) .Rates, Rules, Regulations &Misc. Correspondence until superseded interested dept CC:no GC34090 until superseded _� interested dept CC:no j GC34090 until superseded + 2 years interested dept CC:no I GC34090d until superseded + 2 years interested dept CC -no GC34090d Page 26 of 31 UFFS Number Description ! TOTAL RETENTION Primary _ Responsibility Scan / image Citation - - - "-- — U C & T 1205 1205.01 1205.02 CABLE__TELEVISI-ON Television Cable Services, Public Rates, Rules, Regulations & Misc. Correspondence until superseded__ until superseded + 2 years _ CITY MANAGER CITY MANAGER CC _no CC:no _GC34090 GC34090d 1206 1206.01 1206.02 1206.03 1206.04 TRANP_PORTATION _ _ _ _ __ Regional Transportation General Transportation Uniform Mitigation Fee (TUMF) Bus Shelters / SUNLINE Taxi Service / Auto for Hire - Licenses & Permits _ _ until superseded until auditied + 7 years until superseded until termination + 4 years interested dept ,. PUBLIC WORKS PUBLIC WORKS FINANCE_ ---- __ CC_no CC:no _ CC:no CC:no non -record, reference same as DIF_ _ reference _ GC34090 1 300 SAFETY & ENVIR(:3NMENTALi SAFEIENVI301 1301.01 1301.02 GENER_ALADMINISTRATION _ Public Safety, General Environmental, General until superseded + 2 years until superseded + 2 years BLDG & SAFETY _BLDG & SAFETY__F_CC: CC:no no GC34090 GC34090 SAFE/ENNM0_2 1302.01 1302.02 EMERGENCY SERVICES Emergency Operations Center (EOC) Emergency Operations Plan (Standard OP) PERMANENT until superseded + 2 years BLDG-& SAFETY BLDG & SAFETY CC no CC:no GC34090. GC34090 CCP337.2 & CCP343; 1302.03 Emergency Communications (FCC Radio License) until expiration + 5 years BLDG & SAFETY I CC:no B&P7042.5 1302.04 1302.05 1302.06 1302.07 1302.08 1302.09 1302.10 1302.11 1302.12 1302.13 1302.14 Emergency / Disaster Reporting Hazard Materials Contingency Plans Community Resources _ _ Emergency Shelters Mutual Aid j Warning System (Code Red) FEMA Federal Emergency Management Agency Emergency Training Programs (standards, admin.) Disaster Service Works / CERT Train. Materials Disaster Volunteers (CERT Applications) Disaster Exercises until superseded + 2 years BLDG & SAFETY CC:no GC34090 until superseded + 2 years BLDG & SAFETY until superseded + 2 years BLDG_& SAFETY PERMANENT BLDG &SAFETY until superseded + 2 years BLDG & SAFETY _ CC:no I CC:no GC34090 _ _ GC34090 I CC:no 1 CC:no GC34090 GC34090 until superseded + 2 years BLDG & SAFETY until superseded + 2 years BLDG & SAFETY _ CC:no _ CC:no _GC34 GC34090 until superseded + 2 years BLDG & SAFETY j until superseded + 2 years BLDG & SAFETY � until superseded + 2 years BLDG & SAFETY j until superseded + 2 years _ BLDG & SAFETY CC:no CC:no CalCode 3204d at seq. CalCode 3204d at seq. _ I CC:no CC:no GC34090 CalCode 3204d at seq._ _SAFE/ENV1303 1303.01 1303.02 1303.03a 1303.03b 1303.04 1303.05 POLICESERVICES Law Enforcement Services, General Crime Reports _ _ _ Accident Reports (no fatalities) Accident Reports (involving a fatality(s) _ _ _ Alarm Systems Vehicle Code Enforcement, copy long to Court) until superseded + 2 years current year + 2 years. _CM: MGMT SVC CM: MGMT SVC _ CC:no CC:no GC34090 GC34090 j�! _ _ SVC _ current year + 2 years CM: MGM--- PERMANENT CM: MGMT SVC �_ I CC:no CC:noGC34090 : _ GC34090 _ _ current year + 2 years BLDG &SAFETY current year + 90 days BLDG & SAFETY I CC:no CC no GC34090 GC34090 Page 27 of 31 UFFS Number Description - TOTAL RETENTION I - Primary Responsibility Scan / Citation Image !- - - 1303.06 Abandoned Vehicles current year + 2 years ', BLDG & SAFETY CC:no GC34090 SAFE/ENV1304 FIRE SERVICES 1304.01 Fire Service, General until superseded + 2 years BLDG & SAFETY CC no GC34090 SAFE/ENVt_305 ANIMAL CONT_RQ 1305.01 - :Animal Shelters, General _ current year + 2 years!, BLDG & SAFETY B+S:no j GC34090 1305.02 _ 1305.03 :Animal Licensing, General (408.04 for Lic.fees) _- r iAnimal Inoculations, Spay/Neuter Records (with license) current year + 2 years - _ until expiration + 2 years T_ BLDG & SAFETY FINANCE B+S:no F:no GC34090 GC34090 - 1305.04 1305.05 _ Animal Disposal _ _ _ _ _ 1Dog Reports Case files and Logs _ current year +_2 years i BLDG & SAFETY B+S no GC34090 current year + 2 years BLDG & SAFETY 1_ B+S.no _ GC34090 _ 1305.06 1305.07 1305.08 1305.09 _ 1305.10 - 1305.11 1305.12 7305.13 1305 14 iRestraining Orders Vicious Animals �Arnmal Complaints, Fled_ Petitions Barking Dog Reports, Animal Bites _ - — .Animal Owner Release Forms Animal Control Officer Logs daily, weekly, monthly Diseased / Injured Animal Treatment Authorization Animal Trap Lending Agreements Stat Reports Animal Control _I PERMANENT BLDG & SAFETY B+S•no GC34090 _until completed + 2 years BLDG &SAFETY B+S no GC34090 current year + 1 year BLDG & SAFETY B+S no j �B+S.no GC50115 & 6253 PERMANENT BLDG &SAFETY GC34090 current year + 2 years iBLDG &SAFETY B+S no GC34090 current year + 2 years BLDG &SAFETY B+S no i GC34090 current year + 2 years I BLDG & SAFETY - _ untd ex iration + 2 ears BLDG &SAFETY P Y _ B+S:no j B+S no GC34090 GC34090 j destroy at will BLDG &SAFETY - S drive non -record, compilations - SAFE/ENV_1306 ENVIRONMENTAL ISSUES & CONSERVATIQN 1306.01 Environmental - EA files _ _ PERMANENT PLANNING PL:yes j GC34090 _. 1306.02 _ 1306.03 1306 04 1306.05 Landscaping Guidelines Air Quality Tests/Studies _ Noise Control Tests/Studies - _ Water Quality Tests/Studies _ .l_- until superseded + 2 years PLANNING PL:no GC34090 & 40801 while current + 2 years PLANNING PL:no GC34090d while current + 2 years PLANNING - __—. ___- _.__ PL:no GC34090d — _^ while current + 2 years j PLANNING CC:no GC34090d - 1306.06 Water Conservation, General Info 1 destroy at will !'i PLANNING and CITY MANAGER CC:no reference 1306.07 Resource Conservation Areas _ _ j PERMANENT r PLANNING CC:no j —� GC34090 1306.08 1306.09 _iUnderground ;Hazardous Waste General Info Storage Tanks, locations/issues _ until superseded PLANNING and CITY MANAGER CC:no GC34090 PERMANENT BLDG & SAFETY B+S:no I GC34090 1306.10 1306.11 fEner Conservation, General Info 9Y - -- -- 'City -Wide Clean Up Campaigns until superseded PLANNING and CITY MANAGER CC:no GC34090 while current + 2 years j PUBLIC WORKS _ PW:no j GC34090 1306.12 1306 13 1306 14 __.._ _ 1306.15 ;Tree Trimming & Removal Waste Collection & Recycling_ General Info _ _ Landfills, General Into _-. 'Archaeological Surveys —I----- current year + 2 yes a ar PUBLIC WORKS PW:no -I ---- destroy at will CM: MGMT SVC _ destroy at will PLANNING _T ._ PERMANENT iPLANNING ---GC34090 CC:no j CC:no PL:no non -record, reference _non -record, reference _ GC34090 Page 28 of 31 UFFS Description TOTAL Primary Scan / Citation Number RETENTION Responsibility Image 1306.16 C.E.O.A: Calif. Environmental Quality Act PERMANENT PLANNING PL:no GC34090 1306.17 - Endangered Species _ _ PERMANENT PLANNING PL:no GC34090 1306.18 CV Multi -Species Habitat Conservation Plan PERMANENT PLANNING and MANAGER PL:no GC34090, LOCC/CMCITY _— SAFEIENV7307_ _ _COD E-ENFORCEMENT & PERMIT General (also see 704.09) until superseded + 2 years BLDG & SAFETY B+S:no GC34090 1307.01 1307.02 Weed Abatement, Weed Abatement Cases (also see 704.09) until closed + 2 years BLDG & SAFETY B+S:no GC34090__ 1307.03 Permits, Home Occupation / Home Businesses _ PERMANENT BLDG & SAFETY B+S:no GC34090 _ 1307.04 Permits, Garage Sale until expiration + 2-Years— BLDG-& SAFETY B+S:no J GC34090d 1307.05 Permits, Handbill Distribution until expiration + 2 years BLDG & SAFETY B+S:no GC34090d 1307.06 Permits, Soliciting or Peddling until expiration + 2 years BLDG & SAFETY B+S:no GC34090d B+S:no — GC34090d 1307.07 Permits, Photography / Film until expiration +2 years BLDG & SAFETY 1307.08 Permits, Pool Draining until expiration + 2 years BLDG & SAFETY B+S:no �B+S:no GC34090d GC34090d 1307.09 Permits, Massage Therapist incl Mad, Fingerprint. until expiration + 2 years BLDG &SAFETY 1307.10 False Alarm Activation Notices current year + 2 years BLDG & SAFETY B+S:no GC34090 1307.11 Lot Abatement Bids &Correspondence I until completed + 2 years BLDG &SAFETY B+S:no GC340 1307.12 Vehicle Abatements until settled + 5 years_ :_BLDG & SAFETY_ B+S.no GC34090 Dept. Request (State - -- - -- -- - - -- — 1307.13 Municipal Code Violations PERMANENT BLDG &SAFETY B+S:no —requires completed +2) 1307.14 Stat Reports: Code Compliance _- destroy at will BLDG—& SAFETY S drive non -record, compilations 1400 ARTS, RECREATION & EDUCATION ARfREC_1401 —_-- CULTURAL ARTS _-- --- T -- Dept request -historic (State 1401.01 Art in Public Places PERMANENT COMMUNITY SVC CS:yes requires 2 yrs) --- - --- -`"- - -- i, Dept request -historic (State 1401.02 Civic Center Art Purchases PERMANENT COMMUNITY SVC CS:yes - requires audit+7) 1401.03 Cultural Master Plans until superseded + 2 years COMMUNITY SVC - CS:yes ! GC34090 CS:yes - — - GC34090 - - --- --- -- _ - - current year + 2 years COMMUNITY SVC 1401.04 Performing Arts - . _ - - - — - 1401 Art Foundations / Art Centers, brochures & history - current year + 2 years COMMUNITY SVC CS:yes GC34090 .05 1401.06 Museum /Cultural Centers current year + 2 years COMMUNITY SVC CS yes - GC34090 9 1401 .07 Tourism & Visitor Centers - current year + 2 years _ CM: MGMT SVC CS yes GC34090 ART/REC 140.2 RECREATION PROGRAMS & ACTIVITIE- 1402.01 Recreation Programs & Program Evaluations current year + 2 years COMMUNITY SVC _ CS:no_ _ GC34090 _ 1402.02 Golf Courses, Public - _- until completed + 2 years COMMUNITY SVC CS:no GC34090 CS:no GC34090 until completed + 2 years COMMUNITY SVC 1402.03 1402.04 Skateboarding Trails, Hiking, Biking, Equestrian - until completed + 2 years COMMUNITY SVC CS:no GC34090 Page 29 of 31 UFFS - Number Description -- - TOTAL_ RETENTION Primary_ Responsibility Scan / Citation Ima e 1402.05 7402.06 1402.07 1402.08 Parades, Pageants -& Community Events _ Equipment Rentals Facility Use Permits (incl. Park Permits) -Registrations Adults until completed + 2 years until audited + 7 years COMMUNITY SVC i COMMUNITY SVC CS:no GC34090 CS:no _._ GC34090 current year + 2 years COMMUNITY SVC CS:no GC34090 while current + 2 years COMMUNITY SVC CS:no GC34090 1402.09 _— Registrations, Minors 9 - -__-- . age 18 + 2 years _-_-_ COMMUNITY SVC CS:no -GC34090 &Statute of imitation L _ART/REC 1403 EDUCATION -_ 1403.01 1403.02 __ 02 jDesert Sands Unified School District !Coachella Valley Unified School District _ _. l _--- - current year +" 2 years COMMUNITY SVC CC:no ! GC34090 current ear + 2 ears COMMUNITY SVC Y y CC:no I GC34090 1403.03 iLaQuinta High School current year + 2 years COMMUNITY SVC _ CC:no GC34090 1403.04 1403.05 College of the Desert _ _ _ _ _ Umv. of Calif.Riverside Palm Desert Campus _ current year + 2 years 1 COMMUNITY SVC CC:no GC34090 current year + 2 years CITY MANAGER CC:no - GC34090 1 500 GOVERNMENT ORGANIZATIONS & OFFICES GOV/OR(31501 UNITED STATES / FEDERAL_ RGANIZA__TIONS & OF_FICES 1501.01, (LIST ALPHABETICALLY) current year + 2 years ! interested dept CC:no GC34090 GOV/ORG 1r�02 1502.01 ____.. .. STATE OF CALIFORNIA ORGANIZATIONS &OFFICES )LIST ALPHABETICALLY) current year + 2 years ! interested dept CC:no GC34090 —,_— GOV/ORG 1503 LOCAL & REGIONAL ORGANIZATIONS & OF_FI"ER current year + 2 years CITY MANAGER CC:no 1503.01 Local Agency Formation Commission (LAFC01 _ 1503.02 - 1503.03 PS Desert Resorts Conv & Visitors Authority: CVA_ PS International Airport Commission current year + 2 years - CITY MANAGER CC no _GC34090 "'GC34090 _ current year + 2 years CITY MANAGER CC:no_ GC34090 1503.04 1503 05 Coachella Valley Enterprise Zone Authority_ _ Western Riverside Council of Gov't (WRCOG) current year + 2 years CITY MANAGER CC:no I_ GC34090 current year + 2 years :; CITY MANAGER CC:no �_ GC34090 1503.06 1503.07 1503.08 1503.09 Coachella Valley Recreation & Parks District So Calif. Association of Governments (SCAG) Coachella Valley Mts Conservancy Commission Salton Sea Authority _- _. current year + 2 years j CITY MANAGER CC:noGC34090 _current year + 2 years 7 CITY MANAGER _ CC no "'I GC34090 __ current year + 2 years CITY MANAGER CC:no G_C34090 current year + 2 years CITY MANAGER CC.no GC34090 1503.10 1503.11 Coachella Valley Assoc. of Governments ICVAGI Coachella Valley Economic Partnership (CVEP) _ current year + 2 years CITY MANAGERJCC:no GC34090 current year + 2 years CITY MANAGER CC:no I GC34090 1503.12 _ 1503.13 'Coachella Valley Mosquito & Vector District Coachella Valley Joint Powers Insurance Authority )_current current year + 2 years CITY MANAGER CC:no GC34090 _ year + 2 years CITY MANAGER _ CC:no i GC34090 1503.14 Jacqueline Cochran Regional Airport Authority I current year + 2 years CITY MANAGER CC:no GC34090 1503.15 Chamber of Commerce, La Quinta current year + 2 years CITY MANAGER CC:no G64090 1503.16 ..._._ 1503.17 Chambers of Commerce, Other Areas . ._. _ — (South Coast Air Quality Management District _ current year + 2 years CITY MANAGER CC:no �GC34090 _ current year + 2 years 1 CITY MANAGER CC:no _ I GC34090 Page 30 of 31 OFFS Description TOTAL Primary RETENTION Responsibi Scan / Citation 1503.18 (OPEN) was CVWD - duplicates 1203.01 __ _ i _-_ _- - -- 1503.19 Cal PERS _ current year + 2 years CITY MANAGER CC:no - GC34090 1503.20 Coachella Valley Rescue Mission current year + 2 years _ COMMUNITY SVC CC:no GC3- 1503.21 Marth's Village & Kitchen I current year + 2 years COMMUNITY SVC_ CC:no - GC34090 1504.01 1504.02 1504.03 1504.04 1504.05 1504.06 1504.07 1504.08 1504.09 1504.10 1504.11 1504.12 1504.13 1504.14 1504.15 1504.16 1504.17 1504.18 1504.19 1504.20 1504.21 1504.22 1504.23 1504.24 1504.25 Riverside County, General County Recorder & County Clerk Auditor / Controller _ Board of Supervisors _ Office of Disaster Preparedness Flood Control / Water Conservation District Housing & Community Development Dept. Public Works Department Registrar of Voters_ - Sheriff's Department Traffic Advisory -Commission ---- Treasurer / Tax collector Public Health Services Riverside Cty Transportation Commission (RCTC) Department of Animal Control _ Economic Development Program _ Department of Planning & Land Use Assessor's Office Department of Social Services Riverside County Library System Department of Parks & Recreation County Court System _ Department of Vector Control Fire Department Riverside Cty Airport Land Use Commission / COCHRAN Regional airport current + 2 years CITY MANAGER -year current year + 2 years CLERK current year + 2 years FINANCE current year + 2 years CITY MANAGER current year + 2 years BLDG & SAFETY current year + 2 years PUBLIC WORKS current year + -2-years CITY MANAGER_ current year + 2 years CITY MANAGER current year + 2 years CLERK current year + 2 years CITY MANAGER current year + 2 years PUBLIC WORKS current year + 2 years _ FINANCE current year + 2 years CITY MANAGER current year + 2 years -; CITY MANAGER current year + 2 years BLDG & SAFETY_ while current + 2 years i CITY MANAGER current year + 2 years PLANNING _. current year + 2 years FINANCE current year + 2 years CITY MANAGER current year + 2 years COMMUNITY SVC current year + 2 years_ COMMUNITY SVC current year + 2 years CITY MANAGER current year + 2 years CITY MANAGER L. current year + 2 years CITY MANAGER current year + 2 years CITY MANAGER INTER / INTEA CITY FILES __ __ _. -- (LIST ALPHABETICALLY) _ current year + 2 years _ interested dept 1_1506_ INTERNA_TION_AL FFICES _&_ O_ R_ GANIZATION_$__ (LIST ALPHABETICALLY) current year + 2 years interested Page 31 of 31 CC:no CC:no CC:no CC:no CC:no CC:no CC:no CC:no CC:no CC:no CC:no CC:no CC:no _CC:no CC:no - CC:no CC:no CC:no- CC:no CC:no CC:no CC:no CC:no CC:no CC:no GC34090 GC34090 GC34090 GC34090 GC34090 GC34090 GC34090 GC34090 GC34090 GC34090 GC34090 GC34090 GC34090 GC34090 GC34090 GC34090__. GC34090 GC34090 GC34090 GC34090 GC34090 GC34090 GC34090 GC34090 GC34090 CC:no