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2011 04 05 CCea# 444dja City Council agendas are available on the City's web page @ www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting TUESDAY, APRIL 5, 2011 3:00 P.M. Closed Session / 4:00 P.M. Open Session Beginning Resolution No. 2011-025 Ordinance No. 487 CALL TO ORDER Roll Call: Council Members: Evans, Franklin, Henderson, Sniff, and Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CLOSED SESSION NOTE: Time permitting, the City Council may conduct Closed Session discussions during the dinner recess. Persons identified as negotiating parties are not invited into the Closed Session meeting when acquisition of real property is considered. 1. CONFERENCE WITH LABOR NEGOTIATORS SKI HARRISON AND THOMAS P. GENOVESE, REGARDING NEGOTIATIONS WITH THE LA QUINTA CITY EMPLOYEES ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION 54957.6 MEET AND CONFER PROCESS 2. CONFERENCE WITH LABOR NEGOTIATORS SKI HARRISON AND THOMAS P. GENOVESE, REGARDING NEGOTIATIONS WITH THE CITY OF LA City Council Agenda 1 April 5, 2011 0 ) O 1 QUINTA UNREPRESENTED EMPLOYEES: ACCOUNTING MANAGER, ASSISTANT CITY MANAGER -DEVELOPMENT SERVICES, ASSISTANT CITY MANAGER -MANAGEMENT SERVICES, BUILDING & SAFETY DIRECTOR, BUILDING & SAFETY MANAGER, CITY CLERK, COMMUNITY SAFETY MANAGER, COMMUNITY SERVICES DIRECTOR, ECONOMIC DEVELOPMENT PROJECT MANAGER, EMERGENCY SERVICES COORDINATOR, EXECUTIVE ASSISTANT, EXECUTIVE OFFICE ASSISTANT, FINANCE DIRECTOR, GOLF/PARK LANDSCAPE MANAGER, HUMAN RESOURCES/RISK MANAGER, INFORMATION SERVICES ANALYST, MAINTENANCE MANAGER, MANAGEMENT ANALYST, MANAGEMENT ASSISTANT, PLANNING DIRECTOR, PLANNING MANAGER, PRINCIPAL ENGINEER, PRINCIPAL PLANNER, PUBLIC WORKS DIRECTOR, AND PUBLIC WORKS INSPECTION SUPERVISOR, PURSUANT TO GOVERNMENT CODE SECTION 54957.6 RECESS TO CLOSED SESSION AND TO REDEVELOPMENT AGENCY RECONVENE AT 4:00 P.M. 4:00 P.M_ PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CONFIRMATION OF AGENDA PRESENTATIONS 1. PRESENTATION OF PROCLAMATION IN HONOR OF CHILD ABUSE PREVENTION MONTH AS APRIL 2011 TO RIVERSIDE COUNTY, COACHELLA VALLEY COLLABORATIVE WRITTEN COMMUNICATIONS — NONE APPROVAL OF MINUTES 1 . APPROVAL OF MINUTES OF MARCH 15, 2011 City Council Agenda 2 April 5, 2011 0 ) 02 CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED APRIL 5, 2011 2. APPROVAL OF A GRANT APPLICATION TO MOBILE SOURCE AIR POLLUTION REDUCTION REVIEW COMMITTEE FOR RETROFIT OF EXISTING VEHICLES WITH DIESEL EMISSION CONTROL SYSTEMS AND APPROPRIATION OF FUNDS 3. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH SOUTHERN CALIFORNIA TESTING, INC. FOR MATERIALS TESTING SERVICES 4. APPROVAL OF AN APPROPRIATION FOR CAPITAL PROJECTS FROM THE PROCEEDS OF THE 2011 FINANCING AUTHORITY AND 2011 REDEVELOPMENT AGENCY BOND ISSUES 5. DENIAL OF CLAIM FOR DAMAGES FILED BY MANUEL AND RHONDA CHAVEZ; DATE OF LOSS - DECEMBER 29, 2010 6. DENIAL OF CLAIM FOR DAMAGES FILED BY STATE FARM INSURANCE/MANUEL AND RHONDA CHAVEZ; DATE OF LOSS - DECEMBER 29, 2010 7. APPROVAL OF AN ASSIGNMENT AND ASSUMPTION AGREEMENT BETWEEN THE CITY OF LA QUINTA AND THE LA QUINTA REDEVELOPMENT AGENCY FOR THE CONTRACT SERVICES AND REVOCABLE LICENSE AGREEMENT BETWEEN THE AGENCY AND LA QUINTA FARMS, LLC 8. APPROVAL TO EXCUSE COMMISSIONER PEGGY REDMON'S ABSENCE FROM THE MARCH 17, 2011 HISTORIC PRESERVATION COMMISSION MEETING 9. ADOPTION OF A RESOLUTION IN SUPPORT OF THE MISSION SPRINGS WATER DISTRICT GROUNDWATER QUALITY PROTECTION PROJECT 10. AUTHORIZATION OF OVERNIGHT TRAVEL FOR ONE MEMBER OF THE CITY COUNCIL TO ATTEND THE LEAGUE OF CALIFORNIA CITIES REVENUE AND TAXATION COMMITTEE MEETING TO BE HELD IN ONTARIO, CALIFORNIA ON APRIL 8, 2011 City Council Agenda 3 April 5, 2011 ' . O ) 0 3 BUSINESS SESSION 1. CONSIDERATION OF AN ART PURCHASE AGREEMENT FOR LAQSCAPE AND OUI, MARQUISE WITH THE DESERT RECREATION DISTRICT AND STEVE DAVIS TO BE PLACED IN THE LA QUINTA COMMUNITY CENTER A. MINUTE ORDER ACTION 2. CONSIDERATION OF THE FORMATION AND APPOINTMENT OF TWO MEMBERS TO AN AD HOC COMMITTEE TO REVIEW THE 4T" QUARTER GRANT REQUESTS A. MINUTE ORDER ACTION 3. CONSIDERATION OF APPOINTMENT OF A DELEGATE AND ALTERNATE TO THE SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (SCAG) GENERAL ASSEMBLY A. MINUTE ORDER ACTION STUDY SESSION 1. DISCUSSION REGARDING MARKETING STRATEGIES PLAN FOR FISCAL YEAR 201 1-2012 REPORTS AND INFORMATIONAL ITEMS 1. ANIMAL CAMPUS COMMISSION (FRANKLIN) 2. BOB HOPE CLASSIC FUND DISTRIBUTION COMMITTEE (FRANKLIN) 3. CITY COUNCIL AD HOC COMMITTEE REPORTS 4. CVAG COMMITTEE REPORTS 5. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (HENDERSON) 6. C.V. CONSERVATION COMMISSION (SNIFF) 7. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (ROBERT COX) 8. C.V. MOUNTAINS CONSERVANCY (FRANKLIN) 9. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH) 10. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (FRANKLIN) 11. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (FRANKLIN) 12. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 13. PALM SPRINGS DESERT RESORT COMMUNITIES CONVENTION & VISITORS AUTHORITY (EVANS) 14. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (NANCY DORIA) 15. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (DIANE GUNN) City Council Agenda 4 0104 April 5, 2011 16. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 17. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 18. COMMUNITY SERVICES COMMISSION MINUTES OF FEBRUARY 14, 2011 19. INVESTMENT ADVISORY BOARD MINUTES DATED FEBRUARY 9, 2011 DEPARTMENT REPORTS 1 . CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS 2. CITY ATTORNEY 3. CITY CLERK 4. BUILDING & SAFETY DEPARTMENT REPORT - NONE 5. COMMUNITY SERVICES DEPARTMENT REPORT - NONE 6. FINANCE DEPARTMENT REPORT - NONE 7. PLANNING DEPARTMENT REPORT A. GENERAL PLAN MONTHLY UPDATE 8. PUBLIC WORKS DEPARTMENT REPORT - NONE 9. POLICE DEPARTMENT REPORT - NONE 10. FIRE DEPARTMENT QUARTERLY REPORT — NONE MAYOR'S AND COUNCIL MEMBERS' ITEMS — NONE RECESS TO REDEVELOPMENT AGENCY MEETING RECONVENE AT 7:00 P.M. 7:00 P.M. PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. PRESENTATIONS — NONE PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to consideration of that item. A person may submit written comments to City Council before a public hearing or appear in support or opposition to the approval of a project. If you challenge a project in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to the public hearing. City Council Agenda 5 April 5, 2011 0305 1. PUBLIC HEARING TO CONSIDER A RESOLUTION ADOPTING THE FISCAL YEAR 2011-2012 THROUGH 2O15-2016 CAPITAL IMPROVEMENT PROGRAM AND MAKING CERTAIN FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33445(A) A. RESOLUTION ACTION ADJOURNMENT The next regular meeting of the City Council will be held on April 19, 2011 commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of April 5, 2011, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 1 1 1, on April 1, 2011. DATED: / 3J3(I 2of VERONICA J.,'WONTECINO, City Clerk City of La QGInta, California Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7103, twenty-four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777-7103. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. City Council Agenda 6 April 5, 2011 V 0 6 4 cal' 5 S of COUNCIL/RDA MEETING DATE: April 5, 2011 ITEM TITLE: Demand Register Dated April 5, 2011 RECOMMENDATION_ Approve Demand Register Dated April 5, 2011 BACKGROUND: Prepaid Warrants: 91064 - 91095) 91096 - 91101} 91102} 91103 - 911521 91153} 91154} Voids} Wire Transfers} P/R 36306 - 36314 P/R Tax Transfers} Payable Warrants: 91155 - 91274} FISCAL IMPLICATIONS: Demand of Cash -City Demand of Cash -RDA �JD'emQa�nd�o�fCash - HA John M. Falconer, Finance Director 45,509.91 9,566.00 10,000.00 188,417.47 859.00 637.00 (1,421.38) 3,768,053.19 222,037.20 63,679.69 499,464.02 $4,806,802.10 $1,103,565.76 $3,703,236.34 $0.00 AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR j STUDY SESSION PUBLIC HEARING 0307 CITY OF LA QUINTA BANK TRANSACTIONS 3/08/11 - 3122111 3/08/11 WIRE TRANSFER -TASC $1,493.59 3116/11 WIRE TRANSFER - FOUR SEASONS ESCROW $638,836.26 3116/11 WIRE TRANSFER - FOUR SEASONS ESCROW $998,624.69 3/16/11 WIRE TRANSFER - FOUR SEASONS ESCROW $1,062,639.16 3116/11 WIRE TRANSFER - FOUR SEASONS ESCROW $887,248.42 3/18/11 WIRE TRANSFER - LANDMARK $109,312.81 3/18/11 WIRE TRANSFER - ICMA $15,698.25 3/18/11 WIRE TRANSFER -PERS $54,200.01 TOTAL WIRE TRANSFER OUT $3,768,053.19 O YO m0 QU7 1,10 VO NO NWNWwwN<O WO WWO WO O AO <O rOVYYO Fo NO WO WNO JO C110 YT YAA O NO DO OYYYO WO WO �MO WCOOVAO YO Or00 NO �m I ZZ.iOm F Pm zm O lv I YT w om CW l Z<O l <mv O Y0 we N 0 Ye FN r 00 1 AD po OY W Y Y WWYYWYWCT O O YCo YZlo>m N wY o 00,mmm W F W u l u l O V N m I•• O OOYOooON N I r NWNwmml- 111 r>O. 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FISCAL IMPLICATIONS: As part of the mid -year budget, funding in the amount of $42,000 was appropriated in account 501-0000-51 1 .43-40 (Vehicle Repairs and Maintenance) in the current fiscal year for three vehicle retrofits in order to comply with air quality emission controls. Since that time, new requirements by the manufacturer of the emission control systems has resulted in a higher than anticipated cost to retrofit the City's three vehicles. Staff therefore requests an additional $8,736 from available fund balances in the Equipment Replacement Fund (501-0000-290-00.00) to complete the three vehicle retrofits. The City is also requesting $25,368 of matching funds from MSRC, which is one half the total cost of $50,736, for the three vehicle retrofits. If the City is successful in getting the MSRC matching funds grant, the Equipment Replacement Fund will be credited for half of the cost of the retrofits. CHARTER CITY IMPLICATIONS: None. 0)37 BACKGROUND AND OVERVIEW: The City recently received notification that MSRC using its Discretionary Funds will contribute match funding to qualifying projects. Eligible project categories for this year's $5 million Local Government Match Program support cities' and counties' air quality improvement needs. Five project categories are eligible to receive MSRC matching funds under the Fiscal Year 2010-2011 Program: (1) new, expanded, or upgraded alternative fuel infrastructure; purchase of heavy-duty alternative fuel vehicles; off -road vehicle diesel engine re -powers and verified diesel emission control system retrofit devices; and on -road vehicle re -power with new alternative fuel engines or retrofit with California Air Resources Board (CARB)-verified diesel emission control systems. In accordance with air quality management regulations, the City is required to retrofit three diesel on -road vehicles with CARB-verified diesel emission control systems that reduce emissions produced from the diesel engines or discontinue use of these vehicles, which includes two dump trucks and a water truck. Since this equipment is in very good condition and is routinely used by the Public Works Maintenance Services Division, staff recommends retrofitting the equipment and applying for the MSRC grant in order to possibly recover one half of the retrofit costs. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a grant application to MSRC for retrofit of existing vehicles with Diesel Emission Control Systems and appropriate the additional funds; or 2. Do not approve a grant application to MSRC and do not appropriate the additional funds ; or 3. Provide staff with alternative direction. Respectfully submitted, imothy onas o , P.E. Public Wor s Dire or/City Engineer 0338 Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . MSRC Grant Application for Retrofit of Heavy Duty On -Road Diesel Equipment 0339 ATTACHMENT �4 y. W cd�OF TKe�� April 5, 2011 Ms. Cynthia Ravenstein MSRC Program Administrator Dear Ms, Ravenstien: The City of La. Quinta hereby submits the enclosed application for 2011 MSRC Local Government Match Program On -road Vehicle Retrofit with GARB -Verified Level 3 Technologies. We are requesting a total of $25,368.00 from MSRC for three vehicle retrofits of existing heavy duty diesel on -road vehicles with CARB Level 3 verified particulate filters. Thank you in advance for your consideration of our application for funding. Sincerely, Thomas. P. Genovese, City Manager U40 MSRC Clean Transportation FundingTM 2011 Local Govemment Match Program HEAVY-DUTY OFF -ROAD APPLICATION FORMS PART A, APPLICANT.INFORMATION Re -Power or Retrofit of Heavy -Duty Off -Road Diesel Equipment (Return this page as part of your Match Program application) A. Please provide the following applicant information in the space. provided. Applicant Name: City of LaQuinta, CA Address: 78-495 Calle Tampico LaQuinta, CA 92253 Contact Person: Ann Weaver Title: Management Analyst Telephone. Number: (760) 777-7113 Fax#!: (760) 777-7155 E-Mail Address: aweaver@la-ouinta.org B. Please answer the following questions: YES NO 1. Are you submitting a Joint Application with other Cities/Counties? O 2. If "Yes", are you authorized to act of behalf of all participants? ❑ O 3. If "Yes", please provide the names of all other project participants. Please designate if the other participants are public agencies or private entities: PUBLIC PRIVATE a) O O b) O O 0341 MSRC Clean Transportation Funding- 2011 Local Government Match Program PART B - PROJECT DESCRIPTION/STATEMENT OF WORK Re -Power or Retrofit of Heavy -Duty Vehicles & Equipment (Return this page as part of your Match Program application only if you are applying for vehicle and/or equipment re -power and/or.retrofit match funding) A. ENGINE RE -POWER PROJECT DESCRIPTION: Please provide the requested information for each existing 2005 or older heavy-duty on or off -road vehicle proposed for re -power (engine replacement). On -Road vehicles must replace the existing engine with a qualifying Alternative Fuel Engine. Diesel off -Road Vehicles and Equipment may replace the existing engine with a Ter 3 or cleaner diesel engine. Please fill out a separate sheet for each vehicle proposed for re-powerwith a new engine: Please.Check the Appropriate Box for Each Vehicle or Equipment Proposed for Engine Replacement: ❑ On -Road RE -Power with GARB -Certified Alternative. Fuel Engine ❑ Off -Road Equipment with New Diesel Tier3 Engine Vehicle Manufacturer & Model Model Year Existing Engine Manufacturer & Model Existing Engine Model Year (2005 or older) Existing Engine Horsepower Replacement Engine Manufacturer & Model Replacement Engine Model Year Replacement Engine Fuel Type (CNG, Diesel, etc.) Replacement Engine GARB E.O. Number Estimated Annual Fuel Consumption Estimated Vehicle Life After Re -Power ESTIMATED COST FOR VEHICLE RE -POWER $ Amount of AB 2766 Subvention Funds Applied $ Other Funds Applied $ AMOUNT OF MSRC MATCH FUNDING REQUESTED (MATCHES AB 2766 & OTHER FUNDING APPLIED "DOLLAR FOR DOLLAR" UP TO A MAXIMUM OF W,000 PER RE -POWER) $ OJ42. MSRC Clean Transportation Funding^ 2011 Local Government Match Program B: VEHICLE DIESEL EMISSION CONTROL SYSTEM RETROFIT- PROJECT DESCRIPTION: Please provide the requested information for each existing diesel on or off -road vehicle proposed for retrofit with a compatible CARB Level 3 Verified Diesel Emission Control System (VDECS). Please fill out a separate sheet for each vehicle proposed for retrofit with a Level 3 VDECS: Please Check the Appropriate Box for Each Vehicle or Equipment Proposed for Vehicle or Equipment Retrofit: Q On -Road Vehicle Retrofit with GARB -Verified Level 3 Diesel Emission Control Device ❑ Off -Road Equipment Retrofit with CARB-Verified Level Diesel Emission Control Device Vehicle, Manufacturer & Model International 4700 4X2 Model Year 1994 Existing Engine Manufacturer & Model International DT466, Existing Engine Model Yearg94,' Existing Engine Family Designation VNV444C8DARW Level VDECS Manufacturer & Model Estimated Annual Fuel Consumption 260 Gallons/Year Estimated Vehicle Life After Retrofit 4 Years ESTIMATED COST OF VEHICLE RETROFIT $16,912.00 AMOUNT Of AB 2766 FUNDING APPLIED $0 AMOUNT OF OTHER FUNDS APPLIED $8,456.00 AMOUNT OF MSRC MATCH FUNDING REQUESTED (MATCHES AB 2766 & OTHER FUNDING APPLIED "DOLLAR FOR DOLLAR" UP TO A MAXIMUM OF , $25,000 PER RETROFIT) $8,456.00 C. Total Number of Vehicles to.be Re -Powered with New Engines: D. Total Number of Vehicles& Equipment to be Retrofitted with CARB-Verified Level 3 VDECS: 1 E. Total MSRC Match funding Requested for Vehicle Re -Powers: $_ F. Total MSRC Match. Funding Requested for Vehicle Retrofits: $ 8,456.00 0343 MSRC Clean Transportation Fundingm 2011 Local Govemment Match Program B: VEHICLE DIESEL EMISSION CONTROL SYSTEM RETROFIT PROJECT DESCRIPTION: Please provide the requested information for each existing diesel on or off -road vehicle proposed for retrofit with a compatible CARB Level 3 Verified Diesel Emission Control System (VDECS). Please fill out a separate sheet for each vehicle proposed for retrofit with a Level 3 VDECS: Please Check the Appropriate Box for Each Vehicle or Equipment Proposed for Vehicle or Equipment Retrofit: On -Road Vehicle Retrofit with CARB-Verified Level Diesel Emission Control Device ❑ Off -Road Equipment Retrofit with CARB•Verified Level Diesel Emission Control Device Vehicle Manufacturer& Model International C230 Model Year 2000 Existing Engine Manufacturer& Model International DT466E Existing Engine Model Year, 2000 Existing Engine Family Designation YNVXH0466ANB Level VDECS Manufacturer& Model 7.6 Cleaire Vista 3 On —Road Estimated Annual FuellConsum Consumption P CA/CLE/2009/PM3+/N00/ON/DPPO1 5330 Gallons //Year Estimated Vehicle Life After Retrofit 8 Years ESTIMATED COST OF VEHICLE RETROFIT $ .16, 912.00 AMOUNT OF AB 2766 FUNDING APPLIED $0 AMOUNT OF OTHER FUNDS APPLIED $8,456.00 AMOUNT OF MSRC MATCH FUNDING REQUESTED (MATCHES A9 2766 & OTHER FUNDING APPLIED "DOLLAR FOR DOLLAR" UP TO A MAXIMUKOF $25,000 PER RETROFIT) $ 8, 456.00 C. Total Number.of Vehicles to be Re -Powered with. New Engines: D. Total Number of Vehicles & Equipment to be Retrofitted with CAREI-Verified Level 3 VDECS: 1 E. Total MSRC Match Funding Requested for Vehicle Re -Powers: $ F. Total MSRC Match Funding Requested for Vehicle Retrofits: $$, 456 •_00 0044 MSRC Clean Transportation FundlnqTM 2011 Local Govemment Match Program B: VEHICLE DIESEL EMISSION CONTROL SYSTEM RETROFIT PROJECT DESCRIPTION: Please provide the requested information for each existing diesel on or off -road vehicle proposed for retrofit with a compatible CARS Level 3 Verified Diesel Emission Control System (VDECS). Please fill out a separate sheet for each vehicle proposed for retrofit with a Level 3 VOECS: Please Check the Appropriate Box for Each Vehicle or Equipment Proposed for Vehicle or Equipment Retrofit ® On -Road Vehicle Retrofit with CARE -Verified Level 3 Diesel Emission Control Device ❑ Off -Road Equipment Retrofit with GARB -Verified Level Diesel Emission Control Device Vehicle Manufacturer & Model International 4700 4X2 Model Year 1997 Existing Engine Manufacturer&Model International DT466 Existing Engine Model Year 1997 Existing Engine Family Designation VNV444C8DASW Level VDECS Manufacturer & Model 7.3 Cleaire Vista 3 On -Road Estimated Annual fuel Consumption CA CLE 2009 PM3t NOO ON DPFol 260 Gallons/Year Estimated Vehicle Life After Retrofit 6 Years ESTIMATED COST OF VEHICLE RETROFIT $16,912.00 AMOUNT OF AS 2766 FUNDING APPLIED $D AMOUNT. OF OTHER FUNDS APPLIED $8,456.00 AMOUNT OF MSRC MATCH FUNDING REQUESTED (MATCHES AS 2766 & OTHER FUNDING APPLIED "DOLLAR FOR DOLLAR" UP TO A MAXIMUM OF $25,000 PER RETROFIT) $ 8, 456.00 C. Total Number of Vehicle's to be Re -Powered with New Engines: D. Total Number of Vehicles & Equipment to be Retrofitted with GARB -Verified Level 3 VDECS: E. Total MSRC Match Funding Requested for Vehicle Re -Powers: $ F. Total MSkC Match Funding Requested for Vehicle Retrofits: $8, 456.00 0345 MSRC Clean Transportation Funding- 2011 Local Government Match Program PARTC- PROJECT BUDGET Re -Power or Retrofit of Heavy -Duty Vehicles& Equipment (Return this page as part of your Match Program application only if you are applying for heavy-duty off -road diesel vehicle match funding) A. Please' provide your Current Unallocated Subvention Fund Balancer $ 0 B: Please provide.the following Vehicle Re -power and/or Retrofit Cost by Category Information: PROJECT COSTS BY FUNDING CATEGORY AMOUNT 1. AB 2766 SUBVENTION FUNDS APPLIED FROM EXISTING UNALLOCATED BALANCE:,, $ 2. AB 2766 SUBVENTION FUNDS APPLIED FROM FUTURE YEAR ALLOCATION (FY 2011/2012): $ 3. OTHER FUNDS APPLIED: (NOT TO EXCEED $300,000): $ 25 , 368.00 4. TOTAL AB 2766 SUBVENTION FUNDS AND OTHER FUNDS (SUM OF LINES 1, 2, AND 3): c $ 25, 368.00 5. TOTAL AMOUNT OF MSRC MATCH FUNDING REQUESTED: $,2_5.368.00 6. ADDITIONAL PROJECT CO -FUNDING FROM OTHER SOURCES: $ 7. TOTAL PROJECT COST: MSRC Crean Transportation Funding^' 2011 Local Government Match Program PART D - PROJECT IMPLEMENTATION SCHEDULE Re -Power or Retrofit of Heavy -Duty On & Off -Road Vehicles & Equipment (Return this page as part of your Match Program application) Please provide; either in the space outlined below or separate attached sheet, a Milestone Schedule for your proposed Match Program project. The schedule should include anticipated start and completion dates for each task;activity, or milestone identified in PART B, "Project Description/Statement of Work". The format requirements for the Project Implementation Schedule are flexible. A template is provided below: PROJECT MILESTONE" START DATE COMPLETION Example: Task 1- Order Replacement Engine Authority. to Proceed (ATP) + one month ATP+3 months Order Level 3 DPF Filter .7 8 1 Install Level 3.DPF Filter 5/16/11 8/15111 Data.Log Level 3 DPF Filter 6/17/11 9/17/11 If a separate milestone, schedule is attached, please label the 'attachment "PART D: Project Milestone Schedule" and include in your application package. C&hf 4 4 a" COUNCIL/RDA MEETING DATE: April 5, 2011 ITEM TITLE: Approval of Professional Services Agreement with Southern California Soil & Testing, Inc. for Materials Testing Services RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a Professional Services Agreement with Southern California Soil & Testing, Inc. for materials testing services and authorize the City Manager to execute the Agreement. FISCAL IMPLICATIONS: These services will be paid on a time and material basis. Costs for materials testing are included within each project's budget in the Capital Improvement Program (CIP)• CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On July 6, 2010, City Council authorized staff to distribute a Request for Proposal (RFP) for materials testing services for capital improvement projects. The City received 11 proposals in response to its RFP. On September 21, 2010, City Council approved a Professional Services Agreement (PSA) with Landmark Engineering and Leighton Consulting, Inc. for on -call materials testing services. Personnel changes at Leighton took place after the approval of the PSA and staff would like to add Southern California Soil & Testing, Inc. as an additional firm for on -call materials testing services. They were the third highest ranking firm from the original selection process. 0148 Attachment 1 is the PSA for materials testing services which calls for an initial one- year term beginning April 6, 2011 and ending April 5, 2012, with an option for up to two additional one-year terms (extended term) upon mutual agreement by both parties. The fee schedule is the same as that submitted from the original proposal. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a Professional Services Agreement with Southern California Soil & Testing, Inc. for materials testing services and authorize the City Manager to execute the Agreement; or 2. Do not approve a Professional Services Agreement with Southern California Soil & Testing, Inc. for materials testing services; or 3. Provide staff with alternative direction. Respectfully submitted, 6iothy R. Jo asso , P.E. Public Work irec /City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Professional Services Agreement for Materials Testing Services with Southern California Testing, Inc. 0'�9 ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, FOR, CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation,and Southern California Soil & Testing, Inc. ("Consultant"), The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms _and .conditions of this . Agreement, Consultant shall provide those -services related to Materials Testing Services, as specified.ln the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work'). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance, with the standards prevalent in the industry for such services, 1,2 Compliance with. Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, 'statutes, rules, regulations and laws of the Clty of La Quinta and any Federal, State or local ggvemmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees 'and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole Bost and expense such licenses, permits and approvals as may be required by .law for the performance of the services required by this Agreement, Consultant shall have the sole.obligat(on to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services, required by this Agreement. 1.4 Familiarity with` Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered .the., work to be: performed, (b) it has Investigated. the site' of the work arid- fully acquainted itself with the .conditions there existing,..Ic) it has carefully considered how the work should be performed, and. (d) it fully understands the facilities, difficulties . and . restrictions attending performance of the work under this. Agreement. Should ' Consultant discover any latent or- unknown conditions materially differing from those inherent.in the work or as represented by City, Consultant shall immediately inform City 'of such fact and shall not. proceed except at Consultant's risk until .written Instructions are received from the Contract Officer'(as,dsfined in Section 4.2 hereof). 1.5 Care of Work and. Standard of Work. a. Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages., to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence.. The performance of services by Consultant shall.not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. b. Standard of Work. Consultant acknowledges and understands that the services and work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant's services and work will be held to a heightened standard of quality and workmanship. Consistent With Section 1.4 hersinabove, Consultant represents to City that it holds the necessary skills and abilities to satisfy the heightened standard of work as set forth in this Agreement. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services In addition to those specified in the .Scope of Services ("Additional Services") when directed to do so by the Contract Officer. Consultant shall not perform any Additional Services until receiving prior written authorization from the Contract Officer. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall .be barred .and are unenforeceable. Failure of Consultant to secure the Contract Manager's written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time due, whether by way of compensation, restitution, quantum meruit, etc. for Additional Services provided without the appropriate authorization from the Contract Manager. Compensation for properly authorized Additional Services shall be ,made in accordance with Section 2.2 of this Agreement. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "ID" (the "Special Requirements"). In the event of a conflict between the provisions of the . Special Requirements and any other provisions of this Agreement, the provisions of the :Special Requirements shall govern: 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of .. Last revised 217-11 . 01,51 Compensation"). The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation .expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Compensation for Additional Services. Additional services approved in advance by the Contract Manager pursuant to Section 1.6 of this Agreement, "Additional Services," shall be paid for in an amount agreed to in .writing by both. City and Consultant in advance of the Additional Services being rendered by Consultant. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer. Any greater amount of compensation for additional services must be approved by the Le Quinta City Council. Under no circumstances shall Consultant receive compensation for any Additional Services unless prior. written approval for the Additional Services is obtained from the Contract Officer pursuant to Section 1.6 of this Agreement. 2.3 Method of Billing. Any month in- which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to.the date of the invoice.. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for :all expenses stated thereon which are approved by City pursuant, to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. .3.2 Schedule. of Performance. All services rendered .pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance").: Extensions to the time period last tev W 247-i l p,52 specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts. of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten 00) days of the commencement of such delay notify the Contract Officer in writing of the'causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. Extensions to the Schedule of Performance which are determined . by the Contract Officer to be justified pursuant to this Section shall not entitle the Consultant to additional compensation in excess of the Contract Sum. 3:4 Term. The term of this agreement shall commence on April 6, 2011 and terminate on April 5, 2012_(initial term). This agreement may be extended for two (2) additional 1-year terms upon mutual agreement by both .parties (extended terms). Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided -in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as . being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Gordon Woodard, Vice-president It is expressly understood that the experience, knowledge, capability, and reputation of the. foregoing principals were a substantial inducement for City to enter.into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement 'for directing all activities of Consultant and devoting sufficient time to personally supervise.the services hereunder. . The foregoing principals may not be changed by Consultant and no other personnel may be assigned to. perform the service required hereunder without the.. express written approval of City. Last revised2-17-11 0353 4.2 Contract Officer. The Contract Officer shall be Timothy R. Jonasson, Public Works DirectorlCity Engineer or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed, 'of the progress of the performance of the services and Consultant shall refer any decisions; which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were. a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not .contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor. any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set' forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role.. Consultant shall not at any time .or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation.. City shall provide Consultant with any' plans, publications,reports, statistics,. records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE 5.1 Insurance. Prior to the beginning of and throughout the duration of the Work performed under this Agreement, Consultant shall procure and maintain, at its cost, and submit concurrently with its. execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under .this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising; out of Consultant's Performance hereunder and neither City nor its _insurers shall be required to contribute to any such loss. A certificate evidencing the -foregoing and naming City and its officers and employees as additional insured (on the general liability policy Last revised 2-17-11. ' -0354 only) shall be delivered to and approved by City prior to commencement of the services hereunder. The following. policies shall be maintained and kept in full force and effect. providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A -:VI: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) 02,000,000,(general aggregate) Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Errors and Omissions Liability $1,000,000 (per claim and aggregate) Workers' .Compensation (per statutory requirements) Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to. property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be. primary for losses arising out. of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. Professional Liability or Errors and Omissions Insurance as appropriate, shall be written on .a policy form coverage specifically designed to protect against acts, arrors or omissions of the consultant .and "Covered Professional Services" as designated in the policy must specifically include Iwork performed under this agreement. The policy. limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must pay on behalf of" the. insured and must include a provision establishing the insurer's duty to defend. The: policy retroactive date shall be on or before the effective date of this. agreement. . Last revised 2-17-11 0355 Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. All insurance required by this Section shall be kept in effect during the term of. this Agreement and shall not be cancelable withoutwritten notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement.. b.. Order Consultant to stop work under this Agreement and/or withhold any .payment(s) which become due to Consultant hereunder. until Consultant demonstrates compliance with the requirements hereof. c. Tenninate this Agreement. . Exercise of any of the above remedies, however; is an alternative to any other, remedies City may have. The above remedies are not'the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall beconstrued as limiting in any, way the extent to which Consultant may be held responsible for payments of damages to persons or property' resulting from Consultant's or its subcontractors' performance of work under this Agreement. 5.3 , General Conditions pertaining to provisions of insurance coverage. ov Consultant. Consultant and Cityagree to the following with respect to insurance provided by. Consultant: 1. . Consultant agrees 'to have Its insurer endorse the third party general liability coverage required herein to include as additional. insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage . provided to comply .with this Agreement shall prohibit Consultant, or Consultant's ' employer's, or agents, from .. .. Last revised 2-174 1 . 0')56 waiving the right of subrogation prior to. a loss. Consultant agrees to waive subrogation rights against Cityregardless of the applicability of any insurance proceeds, and to. require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the Coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called"third party action over" claims, including any exclusion for bodily injury to an employee of the insured or. of any . contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect .City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required- and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the -event such proof of any insurance is not delivered as required, or in the event such insurance is, canceled at any time and no replacement 'coverage, is. provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect Its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly, paid by Consultant or deducted from sums due Consultant, at City option. 8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City: 9. Consultant agrees .to ensure that subcontractors, and any other -party involved with the. project that is brought .onto or involved in the project by Consultant, -provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor. and review all such .coverage. and assumes all Last revised 2-17-11 - p^5 responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 10. Consultant agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance .of work on the, project. contemplated by this agreement. to self -insure its obligations to City. If Consultant's existing coverage includes a deductible or self -insured retention, the deductible or self -insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. 11., The City reserves the right at. any time during .the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the .Consultant, the City will " negotiate additional compensation proportional to the increased benefit to City. 12. For purposes. of -applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed.to be in furtherance of .or towards. performance of this Agreement. 13..Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any, insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 14. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City.executes a written statement to that effect. 15. Consultant shallprovide proof that policies of insurance required herein. expiring during the term of this Agreement have been renewed or replaced with other policies providing -at least the same coverage. Proof thatsuch coverage. has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of Last revised 2-17-11 - 0�58 insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 16. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 17. Requirements of, specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements. nor as a waiver of any coverage normally provided by any given policy. Specific reference .to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is, not. intended by any party or insured to be limiting or all-inclusive. M These insurance requirements are intended to be separate and distinct from any other. provision in this agreement and are intended by the parties here to be interpreted as such. 19. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 20. Consultant agrees to be responsible for ensuring that no contract used by any party involved in, any way with the project reserves the right to charge . City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. 21. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability. by such notice, but has the right (but not the duty) to monitor the handling .of any such claim or claims if they are likely to involve City. 6.0 INDEMNIFICATION. 6.1 General Indemnification Provision. a. Indemnification for Professional Liability- When the law establishes a professional standard of care for Consultant's Services, to .the fullest extent Lest revised2-17-11 aim permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and al[ claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are 'cause in whole or in part by any negligent or wrongful act, erroror omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the .Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit C without the written consent of the Consultant. b. Indemnification for Other Than Professional Liabilky. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees,, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential . damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or. expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, area consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsultants of Consultant. 6.2 Standard Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this agreement. In the event Consultant fails to obtain such indemnity obligations from others as 'required herein, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to .monitor. compliance with these requirements imposes no additional obligations on City and will in no way act as a . waiver of any rights hereunder. This obligation to indemnify and. defend City as forth herein is binding onthe successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. . Last revised 2-17.11 01360 a. Indemnity Provisions for Contracts Related to Construction. Without affecting the rights of City under any provision of this agreement, Consultant shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided. such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's activenegligence accounts for only a percentage of the liability involved, .the obligation of. Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City. b. Indemnification Provision for Design Professionals. 1. Applicability of Section 6.2(b). Notwithstanding Section 6.2(a) hereinabove, the following indemnification provision shall apply to Consultants .who constitute "design professionals" as the ,term is defined in paragraph 3 below. 2. Scope of Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless City and City's agents, officers, officials, employees, representatives, and departments ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury. (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential darnages,-court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith. and costs of investigation, that arise out of, pertain to, . or relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, any subconsultant, anyone directly or indirectly employed by them or anyone that they control. 3. Design Professional Defined. As used in this Section 6.2(b), the term "design professional" shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as.may be amended from time to time by Civil Code § 2782,8. 7.0 RECORDS AND REPORTS. 7.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall'require.: Last revised 2-17-1l 7.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by' this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 7.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by.Consultant, its employees, subcontractors and agents in the performance of this Agreement, .shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the -exercise by, City of its full rights of ownership of the documents and.materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from. liability. resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 7.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released .publicly without the prior written .approval.of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information. regarding the activities of City, except as required by law.or as authorized by City. . 8.0 ENFORCEMENT OF AGREEMENT. 8.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any. dispute, claim or matter arising out of or in .relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction . of such court in the event of such action. Latr6vised2-17-I1 0D62 8.2 Disputes. In the event of any dispute arising under this Agreement, the injured -party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service -of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health,, safety and general welfare, City may'take such immediate action as City deems warranted.' Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 8.7. 8.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant In the performance of the services required by this Agreement. 8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on .any default shall impair such right or remedy or be construed as a waiver.. City's.consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant, Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or .any other provision of this Agreement. 8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to beexclusive in this Agreement, the rights and remedies of the parties are, cumulative and the exercise by either, party of one or more of such rights or remedies, shall not preclude the exercise by it, 'at the same or different times, of any other rights or remedies for the same default or any other, default by the other. party. 8.6 Legal Action. In addition to any other rights or remedies, either party. may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent. with the purposes of this Agreement.' Last revised 2-17-11 _®4 6 3 8.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 8.8 for termination for cause. City reserves the right to terminate this Agreement at any time., with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall irnmediately cease all services hereunder except such as .may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to . receipt of the notice of termination and for any services authorized by .the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 8.3. 8.8 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may; , after compliance with the provisions of Section 8.2, take over work and. prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any ,payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 8.3. 8.9 Attorneys' Fees. If either party commences an action against the other .party arising.out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 9.0 CITY.OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 9.1 Non -liability of City Officers and Employees. No officer or employee of .City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or .to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. No officer or employee of City .shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation; partnership or association'in Which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money. or general consideration for obtaining this Agreement. list TeMsO 2-17-11 0'64 9.3 Covenant against Discrimination. Consultant covenants that, by and for, itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national. origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 10.0 MISCELLANEOUS PROVISIONS 10.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section.. To City: CITY OF LA QUINTA Attention: Thomas P. Genovese City Manager 78-495 Calle Tampico P.O. Box 1504 La Quints, California 92247-1504 To Consultant: Southern California Soil & Testing, Inc Attention: Gordon Woodard . Vice President 83-740 Citrus Avenue, St. G Indio, CA 92201 10.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding,. negotiations and agreements are integrated into and superseded by this Agreement. 10.3 Amendment. .This Agreement may be amended at any time by the. mutual consent of the parties by an instrument in writing signed by both parties. 10.4 Severability. In the event that any one or more of .the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be . declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 10.5 Authority. . The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on Cast revised 2-17-11 0'65 behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal, corporation Thomas P. Genovese, City Manager ATTEST: Veronica J. Montecino, CMC, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney. Date CONSULTANT: Southern California Soil & Testing, Inc. By:. Gordon Woodard Signature: Title: Vice Presi72-3 t Date:_ Last mvised2-17-11 _ 0 '' 6 6 Sass is ktou'nuone of the most owWrehesive Whonmry and andrafir" In Southern Caldomh. . (. If a an be bUHr.M tan mscIL When Cd)er costing and inspection firms do not, have the necessary equipment or &Vartbe required to pmcgss'tem,tlutroemetouc Wehwo. been referlwW "Ifitlabb;hb.• - . .. All laboratory tesdngand hspeoloris are performedvulthouto mp undsearkare ateatted in 6*1ircawith asrent Industry I statMpda I SCS&T dso provides oowdesnvcdve . "aeration and tafing %N6 is used 0 . combo nuarwit Without undennhirgthdr rouse -Utu M L . �.. I i .1 U PROCi6URAL GUIDELINES$ rJ • CERTIFICATIQIeS L.� VVe areverdfled by and adhereto the sutddimfs of ached rquhtery agatdn, Indudln$ . AASHTo Feu Reference Ubrary(ARMId Amerinn Sadegfar'2abg& Materials ( , r;.abtands 9ublinir Code(CSIj '. . t.J Cenci& Concrete Refaewe laboraao7 .. (CCRL) . i'j The Qgot tosMgdet .. u . , The Cty!ofSanoiego . . Dlvldoncftim SwteArditM'(DSA) . ;FodenlA.Waaon AAMIrdsead" (15" iI 'InttmatlomeBusdlrtg Cade(ISC)' .. .State of Ca ibmk (Caltrim Spooficgoon) We 24 i VSAv"CmWof Fi*&oM . ,: .�j US DeparanemolAgrksdwre . 3: Undiamtssndingand Approach Understanding SCS&T underamnds that work for the proposed project will include tee following intermittent observation and testing services: • Provide a qualified technician as necessary to conduct density tests on roadway sub grade,aggtngate base, asphaltic concrete, slope'fill and trench. baddill placement as required. `tests will be performed with a nuclear denvometer in accordance wkhASTM D2922 or sand cone In accordance vvHhASTM DiSS6. Maximum dt rtsiycurves (ASTM DI557) will'b'e performed on various material typos as they are encountered, and marshall density tsars on the asphaltic concrete. . . • Provide an ACI•cordfied technician as necessary to make sets of contrne cylinders as needed and perform slump testa forthe curb, Suter, concrete dip i section and other minor concrete. • Provide a.Calaans certified technician and laboratory to perform nests on federally funded projem • Perform compressionstrength tests In accordancewith ASTM C39. • Perform exaactlonlgradation tests in accordance with ASTM D2172IC136, on the asphaldc concrete • Perform RVilueTesdag of street svbgtade and recommend a pavement section based on the results of the test • Repotting of any Non-Comphance results of mate ials to the Qtywithin twentyJkur (24) hours from the time of sampling: Pee -Construction SCS&T.will request a contracc Iddc off meeting or teleconference With project pesxnnel prior to the Stan of any projects to establish &dear understanding of goals and objectives and to obtaht smkeiholder input work Oli csophy, and operational procedures, which include but are not llmked M chain of commpnd, report' distribution, and invoicing requirements. Wevvill incorporate contractual requirements with the Information gained in older to streamline the process and to ensure afi parties involved are in agreement With respect: to repormsummarles, and Invokes, SCS&T is able W track project progress at any level of detail to meet the Clt/s needs and to prevent unnecessary costs tore delays and change orders. Project Management James jStone,aState of California ite,Sistered Civil and Geotterhnical Engineer, will be the Project Manager and primary point of contact for dds Project. Jim.wlll disseminate informadontlo the project team and be responsible for ensuring that services are performed to the Cityrs satisfaction. Addidonally, jim . wig be responsible for art/ and all meetings that may be requited In support .. of the professional services being provided throughout all phases of the . project Iris will review all InspeWtin reports, test results and billing to verify . that SCS&T Is providing services In. accordance with plans, specifications inc . contract requirements. l/6�Snalj�l . 03U7 :1 C. Project Understanding and Approach i. SaarpraddesspekhlhapecaoRveh ins Scheduling j ' 1 own $a of muldoedenaaW tespectcm The planning and scheduling of technicians, inspectors, and engineers is the core t.l ulwinsuctosmeourdienumomybyusug of a well functioning organization. SCS&T utilizes custom scheduling sohware a s[ngleimpeaorfor mNdpfe askx for efficient management offleld, laboratory, and office personnel. The daily ( schedule is available on SCS&T S internal network to all personnel, enabling us 3, We also fw a obsevulm °� testlng d ¢jiIhwori°°St�the to madmize staff utilization and avoid duplication. We will schedule muld- credendaled Inspectors and technicians forvarious project casks when Implemenotbnofgpooedmtal applicable to save yo u time and money `• remrnrwndriwia oaf spedfltadtxLL With over 40 ful Wme proteskmal Inspectors, technicians and engineers, SCS&T is able to respond to a request from a client within 24-hours. We are i aware of the importance in adhering to construction schedules and have become adept in dealing with the unforeseen In the event of an emergency or last minute request: SCS&TS technical personnel are crostralned to ensure that we are always staffed with well-quali0ed Individuals who can cover any project, at any time; SCS&Ts project manager is available 24f7 to accommodate f. any emergency or last minute request. ` SCS&T maintains a system of checks and balances to ensure our projects are j of the highest quality. SCS&T is certified by Cahrans,American Association of State Highway and Transportation Officials (AASHTO),Amerkan Society for j..i Testing and Materials (ASTN . Cement and Concrete Reference Laboratory of the National Bureau of Standards (CCRL), the Division of the Sate Architect • j (DSA), the Cides of San Diego and Los ftole;theArmy Corp of Engineers and the US Department offticulture. j Testing & Field Work l_a Once the tafW�ar rives; report m at approprine onake contact, sign in "d necessary and review the approved plans and specification prior to performing the work Following the required testing L or inspection services; SCSM field representative will document the findings and deliver the report or results daily to the CIWs designated representative, and the repordresuhs will be distributed as established at the preconstruction t . 1..1 kickoff meeting, . Notification of any failing test or non-compliance issue will be provided the I , j same day the test was performed via the method that was determined at the . L' pre -construction meeting. Any and all samples are protected, labeled on -site . and scheduled daily for next day pick -pp or if possible,wl0 be delivered back to is SCS&Ts laboratory the same day. QualityAtsurance/Quality Control cemriFICATIONS SCS&T maintains comprehensive quality assurance plans that are outlined in . =an Nape are cerdfiW by the � regularly updated procedural manuals and are strictly adhered to SCS&Ts _, knowing asactes principals and supervisors and committed to our QAlQC program. We hold regular.mectings with our technical staff to maintain their famillarity with QA1. American Cenaew Itadwm (Ad) QC standards. in addition, senior personnel are responsible far the review AmwicrosodetyofNw4) wvcdn1esang of all laboratory test result, calculations, field reports and formal reports to �� (AS" ensure compliance, accuracy and thoroughness. Because our inspectors are full . Amos anwalm"g Socey(AYVS) tirhe employees, SCS&T spends the time and money to make sure that they are I CAMS well trained'and certified. SCS&T has monthly inspectors meeting to discuss _J Ciry of Sae Dieto the status of current projects and address any issues that we might have on DW19m of the 9W*Ardatect (DSA) projects. A5 much as we would Glm for every Project h wank mrCode Cmmdl QCCj to run smoothly, Issues doNationa. arise, and regardless of why or who Is at fault, our goal is P discuss these issues i E4nwe n1TedIn=de for L$ (Matson b amo t oursog make the n.aware of the Issues and educate them so' fat>�jaaringTedunbgkt (haC'E"f)� "gs .. - . "Otace of 5MM*e Health ram iry & they are not repeated. }( Derdopment (OSHPD) U " • o�sa I Exhibit B. Schedule of ComriqrliwfiV,, 00�111111 Southern California Soil and Testing, InC. i:onfidentW - Sdiedule of Fee* for Professional Services for City of La QuInta NOMPREVAILYING WME RMS Effective, January 1, 20,10 "X ._59, Principal Eppeernoolosist 140 Senior Er*eer1qeorn& 98. Stag'EngJ 167 Concrete Mbc DeW Revlew Tesftbrsy (+How Minimum Vdth any time ww 4 hours bliled 0 8 110M) _35.0 Deposidon andTrW Tahntdae —:317 SolWeanisials/0A.QC supervisor 74 SollsTechnician Matusials Technichin (ACD __74 QA1QC Technician (Mird —200 Floor Plamess Pip Sddg TkhnlcI",_-. 175 corksil - Asphak. Concrete, Mbwry and*Gunite Cerdfkd Dwsputy InWeC0001 —74 Cerdfied Building Inspector NDTTechnidan (VT. Kr. DT. VT) —74 Batch Plant Inspector 0SPHDImpectorXB— OSPHD Inspector C AWS CertifledWeldWnspector (Reid Welding SholsWeiding HWStrenlildk BOW116 74 Miscellaneous 1.5 X Regular Hop r1y Rate overtime and SiturdaY Ram_..-"-- Nationally ReCWWd Handaylkto, (mcludifig the day.,zfterTharkW*4i,_.__--___2x R egular HvurIf Race Sunday and $30ftlect Minimum $400,1"ect Minimum Hold services Fed wrmal mia Plus 50% Rush TRAVEL __,�Replsr Ho" Rate Per Diem (varhbl4 depending On locadou)— __:.,-�-$80-1601day -'- $63 sample Pick Up (San Diego. RiversidiW San Bermaldina Caurnini) . ,EQuIpraNrAND t4ATER1W -- ------------------- --,Included In TechniciAn Rat& Nudear + 20% Outside Generator— PachomOW--. Concrete Vapor Emission Kits (ISM F LAnostAxonyTerls; Son And A MwdmuM Density 4.1ach mold (AsIM D $192 q*llapse pownsW . (ASTM D5333)-.—+ $106 170 r . 4a)dmum Density; 64nch mold CASM puision Index(ASTM 1>4829)----� SW& Ana�stl (MR -___80 Rock qorj�n for Mffidmum DensWes-----25 Direct shear, Normal Speed (ASTM 1730"-�--' 700 msddtyind.ex(ASTMD4318)------, 122 106 DireqShiar, Slow S peed (ASM 1330P319 Hydrometerka�& (ASTM D422)---.—, LABORATORyTews - Soil andgggregpte feam) Masonry Resistance Value, It Value(Cal 301. MN D2844)_.-.._,.,,,$265Compresddee Strengtk Blodc8`kr:xIV(MM.Ci40)_„-,_,.,"$50 California Beating Raft,OJdnldas'ttat DeadtgC(ASTMDI883).-.594 'Compr�ifveStrangdi, Prisms 8'klb xi;"orsmalkr-.----..Ilia Send 6qulvalent (W 21 : ASTM D2419).,..,._...�,__._...._-.,„,85 Compressive Str'a�da Prisms larger than 8"x16'7c8".�,..._143 Corrosivhy Qnc p[{ ty,salubleddolfdwamisullam)-,r..,,,180 Compressbe Seellgtl%Giout3'k3W(ASIT4CI019)_.:_-,-„_._26 Slewe'Anaiyds, Coarse (ASfM Compmsive Strength, Mortar 2'Sc4" (ASTM C780)—_...__—.26 .. Slam Ar**,Fine (ASTM C136),_Compressive Strefell, Mortar rk2"(ASm c(09)__-28 Specific GraYit6 Coarse (ASTM CI27)-.,,,,„,,,.,,..-,._..___66 VoterShrinlage, Bloch(ASiMCQ6)_-..-,- 4_-7_--242 .. Specific Gnwlty, Fme (M1TI C127)_._...,..,...,;,.,..,....-,-_66 - concrete Durahi8q Index (Ca1327):..._ ."...-...-.....,.....,115 CompressNe'Strengh, Cylinders (ASTM C39)____, _... $26. . Asphalt Concrete CompresslveStrength.Core(ASiT1Ci2}--,-...-,------57 Hveem- Maximum BulkSpeclfic Gmvlty (CSi 308) per plug.-$128 - . Compressive Stlergdr, S40terete Parcel, 3 cores QWH Cl140)-279 Hveetn and Stabrometer{W 308f366) per plug-_-__—._I68 Splktkrg Tensfie Strength, 6'xl2" Cyflndar (ASFM C496) _„„--71 Rim- Maximum Theoredol Spedlic Gravity (ASTM D2041)....256 Flexural Strength, 6"x6"Y1N Beam (STM Bulk Specific Gravity, Cores WN DI 180.._.... .,.-_...56. tsngeh Change, Mortar or Concrete (ASIt4 CI57)..._,357 Sieve Analysis Bdncted Aggregate (ASTM DS444)____..,.,._86 Metals - - Percent Biturfen(AWM :-176 T'ensBeStretT4#3•#8 RelnfordflObeel(ASTMASISWt1 _$71 'Marshall Density(ASlM D6926) per plug.,....:",..__128 Tensile 8rrength,#0-#11(ASM 111) 87 . Marshall Density.Stabillry. and Flovi(ASM D6927) per pktg_l b8 Bend ,Test,.#3.-#(I.Pdnbrdrrg Steel (ASIWEll)43 Additional fabarascry tWEV pdow available upon requase . i TatMS AND CONDITSONS . All add wNceswd8be drSrged 6om portal to portal wkh the following mietmum darges I . a: A oirahourreinlmum gargewlll be applied to materials s ilikeand sateplepWakA 0 Atwo4oursbovaupdnrgawIDbeapoedmu7swykac r ledafrer4.WPMd*predopsday. i a Atwo4tour Mk*num $urge WM beappiled to all Reid W*, and b hourlybnaemrome afterthe first twe hours . a Worku,eioexifeighthoursup totivelve)oura Ina sit& days we badraged ha3D-mbwm trremmaat lstlm�dre amndard rAe • Wodcfn earssofavelya �o�mbaday MBbecinrgrd in on66auralormimnnat2A times the siardard ram . e T11e DRecaor of Induurfal Relations (DIR) may dictate periodic kereases aide preval ft wage during the duration of di t pro)eWeenauG SCS&T.w9l Increase . our hourly rate oa thaieBeNve datedeternilned by the DK.by a famerof lBtimes thehourly, increase 1 Work Performed by Rdd orkeevery personnel ouaideof owned business hours (&V AM- 5AO PM) YA be dwgedd apremtum on aasebycasebsds. Reimburohlea: ScmTresera the rilhat to durlefirservices outside ofthemnearshi the form of mbmsables.These items indudq bucarenot lknaedtothe' fdbvdng eanaranables ma�erk pardde powder, rdoasoNc wpulen4 souse» cyUrrds rata4: em.The foifowle g are she Included: mileage. travel time, egrdpmra rernal, administrative test utilized br ph000copyln6, d8vUwtion Osls axlee s mtlling, ardnlve searcher, etc. Subwnmeed servl=thatm bWuded w elm Fw Schedulaya be doll asthma sate. Submnrraam arWen roc Included In our rm Sdwdule, wlU be dialed awn plus 20 percent. Per Dkm.durges will be app8ad to pro)ectl tutildo a 50m'ia radix of" of8m. Menit vdn bednrged aadea ram of 50 eels Par mile I . fordinarxes ova 50 hdlas kvm the looniest Of dispaada . loW= faa'all terviori mhaptnW or in progrest,wul be &An-dtmd Winamhly ihaseimrohws:are due In hdl_upcn p =wwlw to die Cant Iambs oueandtrig - .orar 30 days will tie aonsidpred put dueKfownhe druge willbecamptiadm.dre'ram of lS prcentper rrianth wh(dr"v anaMwlrtteoF lB prcent'and <Imbed on all past due accounts If legd action Is brought ea detepuen amount, tine praraWng.party shill be entitled to remra la reasonable MWITI h feet and odmr ' o>sa:dwllecdoa 11��.� . Our profiankaal anginverang geology, and Irupetdon services are prbimed In atmrdance w9th the serifs sanibrds of Practice; In.". Inaastry. No other, warranty or rePrerematlon; egrree or implied. It made arinanded 7L.phxtmrofl401111 ,iR-•-fDIRI wdL^»a eh lnomseathe bremfhatww drini the dumnar efche doket 5C5Uwe haebsaourhoarMl�aAO.ihf� . ..'Fete drtumaxd by the DlR oFI.8 Nrrsthe iwarhlnorma .' ... 6280 Riverdale Street' 83-740 Cmva Avenue, Suite G. San Vrin&b, CallfcrnW92120 Indio, Citli(ornfa'92,201 619.20.4321,Toll Free 877.215.4321 7601755983, Too Free 877,215.4321 wwwscsccom wwsv scstcom. .. Celebrating 50 Year; be Southem.CaI&MO .. .. 0 'Sou.the m* California Soil;4nd Testing, Inc.. Confidential Schedule of Fees; for Professional Services for City.of La Quinta PREVAILING WMIg RATES Effectivejanuary 1, 20110 PROFESSIONAL SERVICES Revelling W090 Arindpal 80imedGeabillist Senior Eronew/Goologht ___140 Staff waoff/Geologlist Concrete Mix Design Review Deposition and Trial Testimony(4-How Mirihnumn, YAth any time over4 ham biled we ham) Tedmid6n soiWMnerWdQA-QC Supervisor. '_$106 Solls Technician Materials Technician (ACI) QVQC Technician Crhlrd Party) % .Floor Flatness Pip S" Technician 7`7 200 Coring- Asphalt•Concmta, Masonry and Guniom 17S cewified Deputy Inspection Certi* Matert-As Special Inspector. Certilled BulldhImpactor NDTTechrddan W. MT. DT, VT)'... Batch Plant Inspector 7.4 OSMD tnspe= A. 9 —108 AWS Certifted Welding Inspector (geld Welding Shcp Welding, 141gh4trength BoldrS) miscoffan"Us • Overtime, and Saturday Rate x Regular Hourly PXA Sunday andIslationarty "nhAd Holiday Raw (Indudli the dayafierThanlciing)___ __-2 x Regular Hourly Rate Minhium Professional Mlnbnum Fleld-Services Am— .$JIMMroject Rush Sur hUV_,'._._ normi rate 00 511% TRAVEL Per Diem (variable, depending on locadon)— Samoa PkkUp Pa Diego, Riverside and Sid. Bernardino I I . .. EQUIPMENT AND MATERIALS . I Nuclear Gauge—_--, In Technician Race OutdcloServicest Cost + 20% EqupmendMaterlab_ Genarawir. 3501day lad (Fsirm F 1869 'MWmumDonsky.4rnchmfd(ASTMDIW)----,—$192 Rokk Correction fbeftAnnum Den dfift- HasddW Index (ASIM D43 121 HydrommrAnaIy;Is(A5TMD422)_. TESTS Wagote 7 Collapse Potential WTM PS333)__4 _$106 SleveAnaly*(AMM642t Direct Shear. Normal SP"dV$TM,030E*).,_.-----200 Direct Shear Slow Specd (ASTM Dktlil))_19. LkkBORATORY TESTS Sob andAggregan footle,) Flesistance Veluer MValu s (Cal301,ASTM D2094) $265 California Beams Ratio Induces MorDmRy C (AtTM DI883)_394 Sand EVIvalent(Cal 217,ASTM D2419)....,,...:.__ �85 Cody(fin pM.redeti tsolubleddoredecandsulittes)`.._.80 Sieve Analysis, Coarse (MM C136):.,..,.,..:_..._.._„, a7 Sieve Aralysb, Has 09M CI76)—....._......,,....——_.-71. Specific Gravity Caen ("ITI CI27).._.._............_..._._66 RxKftGravity,Fine (AVM CI27)- - - ,_.66 Durability Index(Cd227)--..._.,,.,,,,,.,,...,„, Asphalt concrete Hveem- Maadmum Bulk Specific Gravity (Cal308) per plug—$128. Hveem and Sfablometer (Cal3=66) per plug.--.-..168 'Rice- Mmdnava Theoretical Specific Gravity (ASTM D2041) _ 46 Bulk SpeciBe Gravhy, Cores'(Astm DI t88).„..�..-._.,....:..__56 Save Analysis B=ctedAggregata (ASTM Percent Bhun eeo (ASIl4 D6307)._...,...,,176 rMarehall Density M M D69M per plug..._._ __I2S Marshall Density, StabAlty and Flow (ASTM D6927) per plug_-_I68 Additional iabomtaryeastlag oncet available apon reques6 Aintomy Comp fts;StrOnO Block INV8 X16"(ASTMCI46)._.,,_...$50 Campresslve'Stterrgvi, Ftkms 8'kl6'Se8" or amnller.,,._.__106 Compragda Strangely Poems Larger than 8 icl6"x8" _...—.143. Compressive Sempgdi, Grout 3'St3"x6" (ASTM CI019)_.�_26 Compressive StrPogdt Mortar n4" (ASTM Ct80)___--..—_26 CwnpteWve St OOk Mortar TV, (A6TM C109)_,.......�...28 LIaeaarShftkagENo&i/Smc47)_._....__._ _242 . Concrete Campretdve Strength, Gydinders (ASyM C3.9)..�$26 . Cnmpresshre strangely,. Core W M C42)_...........,...,......_.___57 Compressive Strongth,.Shotaeie Panel, 3 came (ASTM CI 140)..279 Splitting Tensile Strength, 6'Scl2" Cyinder(A8T6'IC496) .,..�..' 71 Flexural Strength, 6"ad"ad4v Beam (AM C78)-..----.---_71 Length Change. Mortar or Concrete (ASTM CIS7) .---357 . . Metch Tensile Strength, Q.-08 Reinforcing Steel (ASIM A61S/A706)_$71 TensOe Strength, #9 = #1 I (ASTM ETQ—._...._.:.......-_--.-...67 8endTm%#3-fill ReirnfbrdngSted(ASTME8)___.__,_.-,.._.43 I TERMS AND CoNDmosis AufWdaarioe vabedarpdfi=ppndwi*r lwkhthsfo0owb`tMn dtagae .. e Aens4w mMmamdwpvAbesppliedtomatsbls.semplbtgandmnplepd4L . ♦Atwo4xwOow.wdwVvdebeappriedmattyswAmmcdedat1ar490PNtMprest uday. . a A awlaw minimum durge(wy be applied to dlfidd services and in Fxardyittaemataaherfie Orsttvre haaz e Work N oaxss ofeislrthoius up to tweive hours Ina sire day, vAl bechargad 7n 304rwtute lnaeneas at lS times thesmWard rate. � Wommexretaoftv,MvahoesN edayrdl6e dhargtd in one4iour 6hamreire at2A tlmestheaaMaed am. .. e The O�rbNA&V d Relations (DIR) mq dictate pwio3k larumes m the Veaftwap dhbg sire dtsadon of tlrb q'o)aWoomsart SCSRTwII Nvmse owhoraly rate wthe e8ecan dateduannared bythe DBt, bya totorof lsdmes the hourly Increase Watrperbmmd6y8ddwiabomtorypera dotaddsofnommlbudnmehm(m(6:30AM-SMOPMvAlbedprgedapnarramanacu"yosebnls: Rrimburtablex. SCSST rnevm,the e& to drarga far atvvic'e/ outddaottha conuaa N cite form of radrhbrtrsabler.Tfhme iterrd nadWee, bun aro rietPmimd to the f mmiag comareahles mape dtlpartlde powder , ultnratile apdert,taanaete cylhder tans;.etc The foiheftere also included: mfoag% travel time, eg4raen Smml, adathrauiretimo pdiaed forPhpeaogryirg, d'audsudon lhts, a veess mailing, xd lmzeardres, etc . Sulawntraded earW sr Out eelnrluded w the Fee Sdredolewl0 be dw%W at dim ratan Suboxtaacbed sasdtas not Induded loour Fee Sdtedulavd0 bedwaad . awn plus 20 peraelt Far [Nun dmges avID be applied to pre)eas eutads a Salalle radius 4.our of6w, MOsaga YM be dnrged attherate .of 50 was Par mile far•disunoes WWSO shOss 6nm the Nadmddispaah. .. . Invokes for all Serkes waiohaed or In progress vd8 be atimkred blanamhiy. These Nvoloar are due in full tort presermWon to the ditto. Invoices omatandirg oJN30dayswI1 bamndderedpastdue, Afinance chargewryi beedopoed atiherateof IS permotper mOmh wrilch isan annual ramof 18 pc%v. anddvrged ion all pass dtte_arooula. 8legal ocelot Is.bnoriglrt on deMquett ao orma, sire pneraNr%Pare,' sha0 be aaltled to rsova• ks ma,cn& leadane%S teas aW.other mats of wiecdcn. . . Our professional egbreaing, gedagy,. and inspection services are performed N accordance with the a t standards d prac.We N the t dustry. No other Warrmrtr oroepreaeuatlon; qWM W Un dNd,b srvadoorintetrdid.• . 7he'MM=RfkdvurWR"= =mr.•dktaL =e. t*OA bit h is*a S 4T •1t1 sorRhoc"-�jram mebeelEeeta •drIIedaeamhhadpydhe eat (aaaeoFfRArms the houdvinae�e .. .. 83-740 Citrus Avenue, Suite G 6280 Riverdale Street lndt0.'CalRorda 9220E San Diego, CaV=IaL 92120 760.775.5993, Toll Free 877.215A321. 619.280A321.Tall Free:877215.4321Wwuvscstcom vWWscsi coal Celebrodag 50 Years in SoBtherss Cddomfa 0,72 Exhibit C Schedule of Performance Consultant shall provide services for an initial term of (12) months beginning April 6, 2011 through April 5, 2012 (initial term), and upon mutual agreement by both parties, the term of this agreement may be. extended for up to two (2) additional 1-year terms (extended terms). Exhibit D Special Requirements " - AT NO ADDITIONAL COST TO THE CfTY: 1. The consultant shall provide a hand held (type) ceWier telephone and service compatible with the City's cellular service for each techniolan i assigned to the City project. - - 2. The Consultant shalt provide his or her own transportation to and from the designated work site. i 3. The Consultant shall respond at the job site to requests for material testing within twenty-four (24) hours and provide written test results to the City within forty-eight (48) hours of testing. 4. The Consultant shad( supply all necessary tools and materials to .i perform materials testing. i I i Lest revised 2-17-11 . 0�74 saw W-9 Request for Taxpayer Give form to the Fan, faw. 0�°-200n Identification Number and Certification requester. Do not onwvemwaatrorva yrtam• a.,a.<s.nw send to the IRS. Nano (as shown on your Income tax reNrn) m Southern California Soil S Testing, Inc. Business rune. If different from above Check appmprhte bow ❑ IntllvlmupSob propnata corporation ❑ Partnership p t ❑ UmRed lability company. Emar the tax clasaeknaon (0• aragarded empty. G= rporoffm P-padra sh p) ► ...... ❑ pay" b ❑ other Ym:otwarai► Address (number, street, and apt. or sure no.) Rbqu6ore name and oddren fopdonall a g 6280 Riverdale Street T82 ory, state, and ZIP cads m San Diego CA 92120 Ust account n rnbw(s) here fooffone t w Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on Une 1 to avoid social asusny number backup withholding. For Individuals, this is yaw social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part i instructions on page 3. For other entkl...... your employer identification number (EIN). If.you do not have a number, see How to gat a 77N on page 3. - or Note. If the account is in more then one name, we the chart on page 4 for guidelines on whose I employer Idansacatbn number number to enter. 95 I 2240933 Under penalties of perjury. I certify that I. The number shown on this form is my correct taxpayer identification number for I am waiting for a number to be Issued tome). and 2. 1 am not subject to backup withholding because: (a)1 am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dlvldend% a (c) the IRS has notified me that I am no longer subject to backup withholding. and 3. 1 am a U.S. citizen or other U.S. person (defined below). Certification Instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have faged to report all interest end dividends on your tax return. For real estate transactions, Item 2 does not apply. For mortgage Interest paid, acgdsi lon a abandonment of secured property, cancellation of debt, contributions to an Individual rethement anam]ement (IRA), and generally, payments other than interest and dividends, you are not required to sign the Certification, but you must provide your correct TIN. See the Isrtructions on page 4. Here I uS Damon ► .0Uk2i, V A((hAA&A pme ► 04-01-10 General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Purpose of Form A person who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) to report, for example, Income paid to you, real estate transactions, mortgage interest you paid, acquisition or abandonment of secured property, cancellation of debt, or contributions you made to an IRA. Use Forth W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN to the person requesting it (the requester) and, when applicable, to: 1. Certify that the TN you are giving is correct (or you are waiting for a number to be issued), 2. Certify that you we not subject to backup withholding, or 3. Claim exemption from backup withholding if you we a U.S. exempt payee. If applicable, you we also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to the withholding tax on foreign partners' share of effectively connected income. - . Note. If a requester gives you a form other than Forth W-9 to request your TIN, you must use the requester's form if it is substantially similar to this Forth W-9, Definition of a U.S, person. For federal tax purposes, you are considered a U.S. person if you are: • An individual who is a U.S. citizen or U.S. resident alien, • A partnership, corporation, company, or association created or organized in the United States or under the laws of the United States, • An estate (other than a foreign estate), or • A'domestic trust (as defined In Regulations section 301.7701-7). Special mass for partnerships. Partnerships that conduct a trade or business in the United States are generally required to pay a withholding tax on any foreign partners' share of income from such business. Further, in certain cases where a Forth W-9 has not been received, a partnership is required to presume that a partner is a foreign person, and pay the withholding tax. Therefore, it you are a U.S. person that is a partner in a partnership conducting a trade or business In the United States, provide Farm W-9 to the partnership to establish your U.S. status and avoid withholding on your share of partnership income. The person who gives Form W-9 to the partnership for purposes of establishing its U.S. status and avoiding withtolding an its a)locable share of net income from the partnership conducting a trade or business in the United States is in the following cases: • The U.S. owner of a disregarded entity and not the entity, Cat. No. 10231X Form W-9 (Rev. 10-2007) 75, CeitIVI 4 Sep QUMrC4(J COUNCIL/RDA MEETING DATE: April 5, 2011 ITEM TITLE: Approval of an Appropriation for Capital Projects From the Proceeds of the 2011 Financing Authority and 2011 Redevelopment Agency Bond Issues RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: A STUDY SESSION: PUBLIC HEARING: Approve an appropriation of $68,475,000 for capital projects from the proceeds of the 2011 Financing Authority and 2011 Redevelopment Agency Bond Issues, subject to the signing of the bond purchase agreements. FISCAL IMPLICATIONS: The 2011 Financing Authority and Redevelopment Agency Bond issues are scheduled to close the first week of April. The following is the estimated net proceeds that will be available along with the requested appropriations: Bond issue Taxable Taxable Taxable Taxable Project Area No.t Project Area No. 2 Project Area No.1 Fineung Authority Proeus Nor -housing Non-hourind Housing Housing Subtotal Estimated Net Proceeds $ 27,830,000 $ 4,275,000 $ 11,000,000 $ 25.370.000 $ 68,475,000 Peeuasted Appropriations Silver Rock Public Infrastructure Improvements 23.130,853 23, 180,853 Fred Wanng Drive Reconstruction - Washington St to Adams St 2,012,779 2,012.779 Miles Ave Reconstruction - Adams Sl to 5730221 573.221 Dune Palms Rd City Entrance Monuments & Landscape Improvements 1,689.000 1.689,000 SllverRock Entry Feature & Public Roads 4649,147 4P649,147 Washington Street Apartments 7.611.810 7.611,810 Washington Street Testa Property 11,000,000 4.243,415 15,243,415 13.514,275 13,514,]]5 W ne Palm at West Ho A admants Total re uestid appropriations E 92830000 E 4275000 $ 11000000 3 25370000 $ 68,47500o CHARTER CITY IMPLICATIONS: None. 201=011 1 1 Total 1,216,631 1 1 24.397.484 2,012,779 573,221 1,689,000 393,017 5,:lli4 10,540,852 18,252.672 15.243,415 13.514.775 0"76 BACKGROUND AND OVERVIEW: On February 15, 2011, the Agency authorized the staff to begin the process to issue bonds. There are various factors that go into the size of a bond issue, which ultimately result in the net amount of cash received from the bond proceeds. These factors include the projected tax increment revenue collections, the rating given by Standard & Poor's, the interest rate environment in the municipal bond market, the type of bond issue — tax exempt or taxable, other municipal agencies issuing debt at the same time, and alternative investments for investors to consider. The amount of cash that is estimated to be deposited in the first part of April 2011 is $68,475,000. The actual amount of bond proceeds will not be known until the bond purchase contracts are signed. All Capital Improvement Projects are accounted for in the City Capital Project Fund (Fund 401). This is done to comply with Government Accounting Standards Board (GASB) 34 which requires that the City track capital projects and determine if they should be reported as a fixed asset. The City was an early implementer of GASB 34 in June 30, 2001 and has been using Fund 401 in a similar fashion, even before GASB 34, since the mid 1990's. Within Fund 401, individual project budgets are set up to track the expenditures and the sources of revenue used to pay for the expenditures. Many individual project budgets have more than one funding source to pay for the costs of the project. In all cases, the estimated revenue and appropriation amounts for each individual capital projects must agree which is the case in this report. Once completed, these assets will be reported in the Comprehensive Annual Financial Report (CAFR). The CAFR reports the financial activity of the City, the La Quinta Redevelopment Agency, the La Quinta Housing Authority and the La Quinta Financing Authority. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve an appropriation of $68,475,000 for capital projects from the proceeds of the 2011 Financing Authority and 2011 Redevelopment Agency Bond Issues, subject to the signing of the bond purchase agreements; or 2. Do not approve an appropriation of $68,475,000 for capital projects from the proceeds of the 2011 Financing Authority and 2011 Redevelopment Agency Bond Issues, subject to the signing of the bond purchase agreements; or 3. Provide staff with alternative direction. 0"77 Respectfully submitted, John M. Falconer, Finance Director Approved for submission by: Thomas P. Genovese, City Manager 0'.7a 04 0 �y�c� ,w9wSw OF ith COUNCILIRDA MEETING DATE: April 5, 2011 ITEM TITLE: Denial of Claim for Damages Filed by: Manuel & Rhonda Chavez; Date of Loss — December 29, 2010 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: S STUDY SESSION: PUBLIC HEARING: Deny the Claim for Damages filed by Manuel & Rhonda Chavez; Date of Loss — December 29, 2010. FISCAL IMPLICATIONS: The total amount of the claim is $130.38. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by Manuel & Rhonda Chavez with a reported date of loss of December 29, 2010 (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. has reviewed the matter and recommends that the City Council deny the claim. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Deny the Claim for Damages filed by Manuel & Rhonda Chavez with a reported date of loss of December 29, 2010; or 0�79 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. Respectfully submitted, Plumlee, Assistant City Manager — Management Services Approved for submission by: 1/7 �/� Thomas P. Genovese; City Manager Attachment: 1. Manuel & Rhonda Chavez, Claim for Damages O)HO RE E$ERST 1111 ,•,• STA .FILE WITH CITY CLERKS OFFICE ;rn t..n City of La Quinta ' P.O. Box 1504 C; i 1 CLLt';n'S ` La Quinta, CA 92253 CLAIM FOR DAMAGES TO PERSON OR PROPERTY INSTRUCTIONS 1. Claims for death, injury toper son or to personal property must be filed not later than six months after the occurrence (Gov. Code §911.2) 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. Code § 911/2) 3. Read entire claim form before filing. 4. See page 2'for diagram upon which to locate place of accident. S. This claim form must be signed on page 2 at the bottom. 6. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET. TO: tName of City) t /1 Name of Claimant Home Address of Claimant City and State 5-1`\0 oec-L N;1\ Ot • yo(An L;WNcL.,CA Business Address of Claimant City and State N/f4 Give address and Phone No. to which you desire notices or communications to bE Sent regarding this claim 3-1 `v) O c - When did DAMAGE or INJURY orrur? Date: 1 �qX0A[X0IO Time: C-hQ-tu b to:3C'hLr"� If Claim is for Equitable Indemnity, give date �t claimant served with the complaint: Date: Birth Date of Claimant: Occupation of Claimant: 'SckAe5 V:-`lee-uck-: v Home Phone of Claimant: Business Phone of Claimant: NIA - Claimant's Social Security No.: -Aj-ycW Names of any city employees involved in INJURY or DAMAGE: {� Where did DAMAGE or INJURY occur? Describe fully, and locate on diagram on reverse side of this sheet. Where appropriate, give street names and address and measurements from landmarks. C2 u vi C 1) A — P Describe in detail how the DAMAGE or INJURY occurred. :.i: - v�<d-� .,hra.�:.�•<-i l:t; .-his--aGM.i wv�u,lr.,4�-<:s�r(/.. p Lr.,t... C�,<.tL. Cy,-.rt L.ii,✓ P Why do you claim theCity i,s responsible? r� `,0.. C`�'v.�.vvu(� , rt. .R.--. Q Describe in detail each INJURY or DAMAGE r�1 i" *V,-- -27-.7. Cn piv -�"O ru-n� ..tivvV-'C'l-v-Q, SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE 1 The amount claimed, as of the date of presentation of this claim, is computed as follows: Damages incurred to date (EXACT): Estimated prospective damages as far as known: N ,r� Future expenses for medical and hospital Damage to Property $°21�cr S'�c( care Expenses for medical and hospital care $ -Q�- Future loss of earnings S toss of earnings Special damages for C.cL-ti P& lc,> s- [REF F[' fvsl General damages Lam[+-T R'C AA�r, t - ,i-07c) Q rt'- ML..J. iM. tr KH�\ L. 1h kve Total damag sincurred [o date Total amount claimed as of date of presentation of this claim $--&-- Other prospective special damages $ aj -y5 [t.J Prospective general damages Total estimated prospective damages s �3o,3% s izf —t i>z ,;3 ;k Was damage and/or injury investigated by pnlirp7 1_11a .- If so what City?. il- a Q�'^�`L! Where paramedics or an ambulance called?, iwp If so, name, City or ambulance. — if injured, state date, time, name and address of your initial visit WITNESSES to DAMAGE or INJURY: List all persons and address of person known to have information: c, fit o^ ',f✓V� Name CX c..\� �Cb Address. �-4. Ey u.,s ni ccr �i) _Phone Name Address _Phone N.3Wo,AddressiGs�•-""�-ti ��oy�'sc-oPhone7G0)'l1i n �e Rt D �1 i u DOCTOR AND HOSPITALS: Hospital �-��_. Address Phone, Doctor Address. Phone. Doctor Address. Phone_ READ CAREFULLY For all accident claims place on following diagram name of streets, including North, South, East and West. Indicate place of accident by "X" and by showing house numbers or distances to street corners. If City Vehicle was involved, designate by letter "A" location of City Vehicle when you first saw it, and by "B" location of yourself or your vehicle when you first saw City Vehicle: location of City vehicle at time of accident by "A-1" and location of yourself or your vehicle at the time of the accident by "B-1" and the point of impact by "X". NOTE: If diagrams below do not fit the situation, attach hereto a proper diagram signed by claimant. 61DtWALK CURB CURB �+ PARKWAY 7 SIDEWALK ri Signature of Claimant or per on filing on his behalf giving relationship Typed Name: Date: to Claimant:_= sce� _ t1� y vt u.e l C ham e -7— NOTE: CLAIMS MUST 8 LED WITH CITY CLE ov. Code § 915a.) Presentation of a false claim Is a felony (Pen. Code § 72.) 0-02 Attachment to Claim for,Damages filed by_Manuel S. Chavez, My car, a 2006 Lexus GX470, License Plate f was parked on La Fonda Street in a City of La Quinta owned parking lot on Wednesday, December 29, 2010. Sometime between 6:30 p.m. and 8 p.m. , while we were having dinner at Stuft Pizza Bar & Grill, the winds started to blow very hard and uprooted a tree in the parking lot. The tree fell on our car and on the car parked next to us. Please see attached copy of car repair invoice and car rental invoice. Per the request of my insurance company, State Farm, I am submitting this form to you. I am asking you to reimburse me separately and directly for the 20% out of pocket expense [ incurred due to the car rental expense that was not covered by my insurance. Please send payment of $130.38 to the following: Manuel S. Chavez Yorba Linda, CA 92886 Thanking you in advance for your prompt reply. Manuel S Chavez 0383 Canyon Paint & Body, Inc. 2980 Saturn St. Brea, CA 92821-6203 714-996.3400 BAR# AF-095843 INVOICE DATE INVOICE# 21712011 31595 CUSTOMFR INFO VEHICLE INFO CILAV JWRFI0N'DA 2006 I.,IiXI SGX470 Y'ORBA LINDA CA 92890 ' h 1 62608 P.O. NUMBER TERMS OUT DED INSURANCE CO CLAIM # INS. PAY 2115i2011 0.00 SI'A'IE FARM 754200315 QTY ITEM DESCRIPTION SUB TOTAL PRICE EACH TOTAL Repair as per Stale Farm Ins. S-Labor I.,aborr 1,425.00 1,425.0(1 S-Parts Pans 87.22 87.221' S-\Lua'inls Paull & maiel als 279.20 279.20'1- S-Sub-Paris H.P GLASS .373.80 373.80 373.80'I' S-Sub Labor B.P GLASS 66.00 66.00 66.00 C'uslomu sign Poi dclivcn, and Slate Farm form for 12295.99 Sales "I'as 8.75% 64.77 2 Lisg` b SIGN DFI,IV'1'9RIiD l'0- DAI'F- T Y �tal 2,29599 O�B4 02/15/2011. at 01:16 Pill 2046 Job Number: 31.595 CANYON PAINT & BODY, INC. License #:12646 Federal ID #:953637294 2980 Saturn Street BREA, CA 92621 ('714)996-3400 Fax: (714)996-1339 PRELIMINARY SUPPLEMENT 1 WITH SUMMARY Written By: John Hernandez Adjuster: 4Team4 Processor (949)553-4700 Insured: MANUEL CHAVEZ owner: M.ANUEI. CSiAVEZ Address: --- ---- YORBA LINDA, CA 92886-1938 Evening: Day: Claim #75-4200-31501. Policy # Deductible: Date of Loss: 12/29/2010 at 08:00 PM Type of Loss: Comprehensive Point of Impact: 16. Non - Coll.isio Inspect Location: STUFT PIZZA BAR/GRILL LOT 78015 insurance STATE FARM INSURANCE COMPANIES Business: (949)553-4700Da S to Repair Company: 3345 MICHELSON DRIVE y SUITE 400 IRVINE, CA 9261.2 vehicle Drop Off Date: 02/07/2011 Repair Start Date: 02/07/207.1 Promise Date: 02/7.8/2011 2006 LFXU GX470 4X4 B-4 vIN: JTJBT20X16o120744 Condition: Good F n.;er Driver Seat I.,eather Seats alum .i.num/Alloy Wheels Fog Lamps Cverdrive Wheel . i?ower Brakes rivacy Glass Ail Radio Search/Seek air Conditioning Passenger Air Bag Intermittent Wipers A.l.arrr. .7L-FI 4D UTV PEARL Int:TAN Lic: 5VKX757 Prod Date: 05/2006 odometer: 62608 Power Passenger Seat Heated Seats Rear Step Bumper Automatic Transmission Traction Control Telescopic Wheel 4 Wheel Disc Brakes Power Windows FM Radio CD Changer/Stacker Cruise Control Front Side Impact Air Bag Power Mirrors Keyless Entry Bucket Seats Electric Glass Sunroof Running Boards/Side Steps 4 Wheel Drive Power Steering Steering Wheel Controls Anti -Lock Brakes (4) Rear Window Wiper Stereo Power Locks Driver Air Bag Digital Clock Dual, Mirrors Luggage/Roof Rack Three Stage Paint ------------------- N0. --------OP.----------DESCCRIPTION QTY EXT. PRICE LABOR PAINT --------------------------------------------------------- WINDSHIELD 2a S01 R.epl Reveal molding upper. 1 31.47 lncl.. 1 0)85 5/2011 at 01:16 PM _2646 Job Number: 31595 PRELIMINARY'SUPPLEMENT 1 WITH SUMMARY 2006 LEXU GX470 4X4 8-4.7L-FI 4D UTV PEARL :Cnt:TAN ------------------------------------------------------------------------------ NO. OP. DESCRIPTION QTY EXT. PRICE LABOR ------------- PAINT 3 -^ Repl A/M Windshield Lexus w/rain 1 354.00 T Incl. sensor +20% 4H Sub]. R&.I Windshield 1 66.00 X 5 Urethane 1 1.9.80 T 6 ROOF 7+ Rpr Roof panel w/Lexus Link 6.0 3.8 8 Add for Three Stage 2.7 9;k Snot refinish allowance 1 -0.4 1011 Repl Rope sun roof 1 5.00 T 0.3 11* S01 Rep]. LT End cover front, w/o Sport 1 81.18 0.3 package beige 12 Add for Three Stage 0 ' 13 R&I RT Side rail w/o Sport 0.3 package white 14 R&T LT Side rail w/o Sport. 0.3 package white Rpr LT Roof rail outer 8.0 1.0 16 Overlap Major Adj. Panel. -0.4 1.7 Add for Three Stage 0.2 18 R & 1 Headlines. all ivory 3. 1.9 R & 1 R.T. Drip molding rear. 0.22 20 R&I LT Drip molding .rear 0.2 21 R&I RT Drip molding center 0.2 22 R&I LT Drip molding center 0.2 23 R&I RT Drip molding front 0.2 24 R&I LT Drip molding front 0.2 25 PILLARS, ROCKER & FLOOR 26a' Rpr LT Hinge pillar - 0_fl 27 Add for. Three Stage 0.3 ':8 R&T RT Wndshld pl.r trim ivory Incl. 29 R&I LT Wndshld plr trim ivory Incl. 30 R&I RT Center plr trim upper ivory Incl. 3:1. R&I LT Center pl.r trim upper ivory Incl. 32 QUARTER PANEL 33` Blind LT Quarter panel 1�0 34 R&I RT Upperqtr trim ivory Inc].. 35 R&I LT Upper qtr trim ivory Incl. 36 R&I Fuel door 0.3 37 R&I LT Wheel flare white 0.4 38 501. R&I LT Qtr glass Lexus 1.5 39 REAR LAMPS 40 R&.7. LT Tail lamp 0.3 41. REAR BUMPER 42 R&I R&I bumper assy 0.7 43 FRONT DOOR 44 R&I LT Door w'strip 0.5 45 REAR DOOR 46 R&I LT Door. w'str.ip C.5 M6 2 a1 P MJob Number: 31595 PARTS LIST Owner: MANUEL CHAVEZ 2, LEXU GY.470 4X4 8-4.71,-FI 4D UTV PEARL Int:TAN - Prod Date: 0312006 Odometer: 62608 NO. ------------------------------------------------------------------------------- --- - - -- DESCRIPTION - - - ---------------------f------------ PART NUMBER QTY EXT. PRICE WINDSHIELD 2 Reveal molding upper 7553160040 1 31.47 A/M windshield nexus w/ra +200 561.1160512 _ 354.00 Urethane - ]. 7.9.80 6 ROOF l.0 Rope sun roof - .. 5.00 11. LT End cover front, w/o Sport 6349260040E1 1 81.18 5' S REAR DOOR 49 Cover Vehicle 10.00 1 0187 Page I of I ENTERPRISE RENT -A -CAR COMPANY OF LOS ANGELES, 17451 BASTANCHURY RD 101A, YORRA LINDA, CA 9288618SS (714) 993-4084 RENTAL AGREEMENT REF# 88621 87sv7z RENTER Cl [AVF7., RHONDA DATE & TIME OUT 02/1)71/20]l 03:50PM DATE & TIME IN 02/17/2011 12:5411M BILLING CYCLE CALIFNE)AR DAY VEH #1 2010 CHRY 300 TTWL VINs 2C.3CAKWAH206582 LIC0 61-RBS15 MILES DRIVEN S22 BILL TO ACCOUNT 57ATI: FARM -ACC COSTA MESA— AAT-'N: PROCESSOR, 4TEAM4 P.O. Box 21659 BAKERSFIELD, CA 933909888 CLAIM INFO 754200315 !NStlqf-D: CHAVEZ MANUEL Loss DAIT: 120912010 INSURED SHOP: CANYON P & 6/32F8-FAx ON1.Y- PHONE: !/1/4) 9963100 Al Ttdt UNKNOV4N SUMMARY OF CHARGES Kr-t ut:LHN� UIIAH('b 02/07 - 02/17 $0.00 ROADSIDE ASSIFTANCF PROFEC-110N 02/017 02,111 11 DAY $3.99 $43,89 YOUNG DRIVER FEE 02/07 - 02/17 WAIVED Subtotal: $437.69 Taxes & Surcharges SAi ES TAX 02/07 02/J 7 8.75% $34.46 VLF RECOVERY 02/07 - 02117 11 DAY $0.38 S4.18 STATE FARM -ACC COSTA MESA** TIME & DISIANCT 02/07 - 02117 11 DAY SALES TAX 02/07 -02/17 1 PF.RCCNT 8.75N(1 VLF lir(.OVVRY 02/07 - 02/17 11 DAY Subtotal! ($345.95) Total Amount Due $0.00 PAYMENT INFORMATION AMOUNT PAID TYPE CREDIT CARD NUMBER $30'38 dWN� 2/ 17/20 1 1 0') 8 8 `ate w•� , FM OF'Tt�'9 COUNCIL/RDA MEETING DATE: April 5, 2011 ITEM TITLE: Denial of Claim for Damages Filed by: State Farm Insurance/Manuel & Rhonda Chavez; Date of Loss — December 29, 2010 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: Y+ STUDY SESSION: PUBLIC HEARING: Deny the Claim for Damages filed by State Farm Insurance/Manuel & Rhonda Chavez; Date of Loss — December 29, 2010. FISCAL IMPLICATIONS: The total amount of the claim is $2,641.94. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by State Farm Insurance on behalf of Manuel & Rhonda Chavez with a reported date of loss of December 29, 2010 (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. has reviewed the matter and recommends that the City Council deny the claim. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Deny the Claim for Damages filed by State Farm Insurance/ Manuel & Rhonda Chavez with a reported date of loss of December 29, 2010; or 0189 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. Respectfully submitted, Bret M. Plumlee, Assistant City Manager — Management Services Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. State Farm Insurance/Manuel & Rhonda Chavez, Claim for Damages V 90 Farm Insurance Companies March 2, 2011 Certified Mail -Return Receipt Requested City Of LA Quinta City Clerks Office PO Box 1504 LA Quinta, CA 92253 RE: Claim Number: Our Insured: Date of Loss: Your Insured: Your Insured Driver: Your Claim Number: Your Policy Number: Loss Location: Dear Sir / Madam: 75-4200-315 Manuel Chavez December 29, 2010 City Of LA Quinta t . MENT 1 INSY RRN CEe State Farm Insurance Subrogation Services PO Box 2371 Bloomington, IL 61702.2371 . R�cF��F MqR 199 O C� op ?0%% %JrA- t,7Z LA Fonda St, Old Town LA Quinta LA Quinta, CA Facts of Loss: Tree had fallen on our insured's vehicle It is our understanding that you are self insured. our E investigation indicates you are responsible for this claim. Therefore, we are seeking recovery from you. This letter is to, l notify you of our subrogation claim and request your cooperation ; in settling this matter. . To assist you in your review, here is a breakdown of the amounts State Farm paid by Cause of Loss: 041/045 - Uninsured Motorist BI $ 042 - Uninsured Motorist PD $ 300 series/400 - Comp/Collision $2,295.99 501 - Rental/Loss of Use $345.95 600-050 - Med Pay/PIP $ Other $ Salvage Recovery Amount State Farm Paid $2,641.94 Insured Deductible $20641.94 Total Claim Amount $ Based on the assessment of liability between the parties, State Farm Mutual Automobile Insurance Company is seeking 100W of the Total Claim Amount listed above. The amount payable to State HOME OFFICES: BLOOMINGTON, ILLINOIS 61710-0001_ Page 2 March 2, 2011 Farm Mutual Automobile Insurance Company for this loss is $2,641.94. Please remit payment of this claim and include our claim number on the payment. If you have any questions, please call (877) 457-8276 and any member of Team #60 may assist you. Thank you for your cooperation. In order to assist you in evaluating and processing the subrogation claim we are asserting, we may provide nonpublic personal information about our customer. We are sharing this information to effect, administer, or enforce a transaction authorized by the consumer. However, you are neither authorized nor permitted to: (1) use the customer information we provided for any purpose other than to evaluate and process the subrogation claim, or (2) disclose or share the customer information we provide for any purpose other than to evaluate and process the subrogation claim. Sincerely, Ryan Perno x39150 Claim Processor (877) 457-8276, Team 60 State Farm Mutual Automobile Insurance Company Enclosure(s) RBZ00032 � date: 03-03-11 b time: 10:41 AM STATE FARM MUTUAL AUTOMOBILE INSURANCE COMPANY VEHICLE DAMAGE REPORT date of loss 12-29-10 ik Ye yak-Ae 1k-.k yak � is yak ye ak �Fc ak Ye �k ok Ye ek �k arc ie -A. ye yE yr -A- Ye ak yr Kr do is tk vk yak -4r Estimate Vehicle Info o*e -c Vehicle Owner: CHAVEZ, MANUEL .k Vehicle Description: 06 LEXU GX470 4X4 4D UTV PEARL dr yfc yc ak de lk -A- %k-.k -ic -jAr -Ar-k lk 1k ok ie -jC de lk de Ye He-zk -c ye yc do tk �k -Ar tAr -At 'Mr ak Inc 'PC -ak e*c ak VPc is 0 )93 RBZ0006Z date: 03-03-11 r100 STATE FARM MUTUAL AUTOMOBILE INSURANCE COMPANY AUTO PAYMENTS BY COL named insured CHAVEZ � MZ3NUEL C denotes consolidated payment P denotes previous data C_V1. 374 E denotes EFT payment page: 1 oolicv number date of loss 1 2— 2 9— 1 0 payment number payee amount status COL pay cd ran reporting party E 123764332K CANYON PAINT & 2,295.99 PAID 394 1 Named Insu C denotes consatWated payment P denotes previous data CJ 1 E denotes EFT payment payment number payee amount status COL pay cd ran reporting party E 123764252K ENTERPRISE RENT 345.95 PAID 501 1 Named Insu 02/17/2011 AT 01:14 PM JOB NUMBER: 31595 12646 CANYON PAINT & BODY, INC. LICENSE #:12646 FEDERAL ID #:953637294 2980 SATURN STREET BREA, CA 92821 (714)996-3400 FAX: (714)996-1339 SUPPLEMENT OF RECORD 1 WITH SUMMARY WRITTEN BY: ED REYNOSO 02/17/2011 01:14 PM ADJUSTER: 4TEAM4 PROCESSOR (949)553-4700 INSURED: MANUEL CHAVEZ CLAIM #75-4200-31501 OWNER: MANUEL CHAVEZ POLICY # ADDRESS: - DEDUCTIBLE: YORBA LINDA, CA 92886-1938 DATE OF LOSS: 12/29/2010 AT 08:00 PM EVENING: TYPE OF LOSS: COMPREHENSIVE DAY: POINT OF IMPACT: 16. NON - COLLISIO INSPECT LOCATION: STUFT PIZZA BAR/GRILL LOT 78015 INSURANCE STATE FARM INSURANCE COMPANIES BUSINESS: (949)553-4700 COMPANY: 3345 MICHELSON DRIVE DAYS TO REPAIR SUITE 400 IRVINE, CA 92612 VEHICLE DROP OFF DATE:02/07/2011 REPAIR START DATE:02/07/2011 PROMISE DATE:02/17/2011 REPAIR COMPLETION DATE:02/17/2011 VEHICLE PICK UP/RETURN DATE:02/17/2011 2006 LEXU GX470 4X4 8-4.7L-FI 4D UTV PEARL INT:TAN VIN: JTJBT20XI60120744 LIC: 5VKX757 PROD DATE: 05/2006 ODOMETER: 62608 CONDITION: GOOD POWER DRIVER SEAT POWER PASSENGER SEAT BUCKET SEATS LEATHER SEATS HEATED SEATS ELECTRIC GLASS SUNROOF ALUMINUM/ALLOY WHEELS REAR STEP BUMPER RUNNING BOARDS/SIDE STEPS FOG LAMPS AUTOMATIC TRANSMISSION 4 WHEEL DRIVE OVERDRIVE TRACTION CONTROL POWER STEERING TILT WHEEL TELESCOPIC WHEEL STEERING WHEEL CONTROLS POWER BRAKES 4 WHEEL DISC BRAKES ANTI -LOCK BRAKES (4) PRIVACY GLASS POWER WINDOWS REAR WINDOW WIPER AM RADIO FM RADIO STEREO SEARCH/SEEK CD CHANGER/STACKER POWER LOCKS AIR CONDITIONING CRUISE CONTROL DRIVER AIR BAG PASSENGER AIR BAG FRONT SIDE IMPACT AIR BAG DIGITAL CLOCK INTERMITTENT WIPERS POWER MIRRORS DUAL MIRRORS LUGGAGE/ROOF RACK ALARM KEYLESS ENTRY THREE STAGE PAINT -------------------------------------------------- NO. OP DESCRIPTION QTY EXT. PRICE LABOR PAINT - --------------------------------------------------------------------- 1 WINDSHIELD 2* SO1 REPL REVEAL MOLDING UPPER 1 31.47* INCL. 1 ,95 02/17/2011 AT 01:14 PM 12646 SUPPLEMENT OF RECORD 1 WITH SUMMARY 2006 LEXU GX470 4X4 8-4.7L-FI 4D UTV PEARL INT:TAN JOB NUMBER: 31595 ------------------------------------------------------------------------------- NO. OP. DESCRIPTION QTY EXT. PRICE LABOR PAINT ------------------------------------------------------------------------------- 3** REPL A/M WINDSHIELD LEXUS W/RAIN 1 354.00* T INCL.* SENSOR +20% 4# SUBL R&I WINDSHIELD 1 66.00 X 5# URETHANE 1 19.80 T 6 ROOF 7* RPR ROOF PANEL W/LEXUS LINK 6.0* 3.8 8 ADD FOR THREE STAGE 2.7 9# SPOT REFINISH ALLOWANCE 1 -0.4 10# REPL ROPE SUN ROOF 1 5.00 T 0.3 11* S01 REPL LT END COVER FRONT, W/O SPORT 1 81.18* 0.3 PACKAGE BEIGE 12 ADD FOR THREE STAGE 0.1 13 R&I RT SIDE RAIL W/0 SPORT 0.3 PACKAGE WHITE 14 R&I LT SIDE RAIL W/O SPORT 0.3 PACKAGE WHITE 15* RPR LT ROOF RAIL OUTER 8.0* 1.0 16 OVERLAP MAJOR ADJ. PANEL -0.4 17 ADD FOR THREE STAGE 0.2 18 R&I HEADLINER ALL IVORY 3.8 19 R&I RT DRIP MOLDING REAR 0.2 20 R&I LT DRIP MOLDING REAR 0.2 21 R&I RT DRIP MOLDING CENTER 0.2 22 R&I LT DRIP MOLDING CENTER 0.2 23 R&I RT DRIP MOLDING FRONT 0.2 24 R&I LT DRIP MOLDING FRONT 0.2 25 PILLARS, ROCKER & FLOOR 26* RPR LT HINGE PILLAR 2.0* 0.8* 0.3 27 ADD FOR THREE STAGE 28 R&I RT WNDSHLD PLR TRIM IVORY INCL. 29 R&I LT WNDSHLD PLR TRIM IVORY INCL. 30 R&I RT CENTER PLR TRIM UPPER IVORY INCL. 31 R&I LT CENTER PLR TRIM UPPER IVORY INCL. 32 QUARTER PANEL 1.0* 33* BLND LT QUARTER PANEL INCL. 34 R&I RT UPPER QTR TRIM IVORY 35 R&I LT UPPER QTR TRIM IVORY INCL. 36 R&I FUEL DOOR 0.3 0.4 37 R&I LT WHEEL FLARE WHITE 1.5 38 S01 R&I LT QTR GLASS LEXUS 39 REAR LAMPS 0.3 40 R&I LT TAIL LAMP 41 REAR BUMPER 0.7 42 R&I R&I BUMPER ASSY 43 FRONT DOOR 0.5 44 R&I LT DOOR W'STRIP 45 REAR DOOR 0.5 46 R&I LT DOOR W'STRIP 2 -n 0 96 02/17/2011 AT 01:14 PM JOB NUMBER: 31595 12646 SUPPLEMENT OF RECORD 1 WITH SUMMARY 2006 LEXU GX470 4X4 8-4.7L-FI 4D UTV PEARL INT:TAN ------------------------------------------------------------------------------- NO. OP. DESCRIPTION QTY EXT. PRICE LABOR PAINT ----------------------------------------------------- 47# TINT COLOR 1 7------------------------- 0.5 48# DE -NIB, POLISH (SAND AND 1 1.5 POLISH COMPLETE PANEL) 49# COVER VEHICLE 1 10.00 T 50# Sol AUTHORIZATION TO PAY SECURED 1 51# Sol OWNER PROVIDED WITH A COPY 1 52# Sol OF ESTIMATE / FINAL BILL. 1 ------------------------------------------------------------------------------- SUBTOTALS ==> 567.45 28.1 9.4 ------------------------------------------------------------------------------- PRIOR DAMAGE NOTES: RT RR DOOR DENT, PARTS 466.65 PARTS DISCOUNT $ 112.65 -5.0% -5.63 BODY LABOR 28.1 HRS @$ 38.00/HR 1067.80 PAINT LABOR 9.4 HRS @$ 38.00/HR 357.20 PAINT SUPPLIES 9.4 HRS @$ 26.00/HR 244.40 SUBLET/MISC. 100.80 ------- -------------- -------------------------- SUBTOTAL $ 2231.22 SALES TAX $ 740.22 @ 8.7500% 64.77 ---------------------------------------------------- GRAND TOTAL $ 2295.99 ADJUSTMENTS: DEDUCTIBLE 0.00 ---------------------------------------------------- CUSTOMER PAY $ 0.00 INSURANCE PAY $ 2295.99 3 .10 0 i 9 7 02/17/2011 AT 01:14 PM 12646 SUPPLEMENT OF RECORD 1 WITH SUMMARY 2006 LEXU GX470 4X4 8-4.7L-FI 4D UTV PEARL INT:TAN JOB NUMBER: 31595 ------------------------------------------------------------------------------- NO. OP. DESCRIPTION QTY EXT. PRICE LABOR PAINT ------------------------------------------------------------------------------- ------- CHANGED ITEMS------- 1REPL REVEAL MOLDING UPPER 1 -30.53 INCL. 2* S01 REPL REVEAL MOLDING UPPER 1 31.47* INCL. 10 REPL LT END COVER FRONT, W/O SPORT 1 PACKAGE BEIGE -78.86 -0.3 ll* S01 REPL LT END COVER FRONT, W/O SPORT 1 PACKAGE BEIGE 81.18* 0.3 ------- DELETED ITEMS------- 38# SUBL R&I QUARTER GLASS 1 -66.00 X 39# URETHANE 1 -19.80 T ADDED ITEMS------- 38 S01 R&I LT QTR GLASS LEXUS 1.5 50# Sol AUTHORIZATION TO PAY SECURED 1 51# S0l OWNER PROVIDED WITH A COPY 1 52# Sol OF ESTIMATE / FINAL BILL. 1 ----------------------------------- -------------------------------------------- SUBTOTALS =_> -82.54 1.5 0.0 -------------------------- PRIOR DAMAGE NOTES: RT RR DOOR DENT, PARTS 3.26 PARTS DISCOUNT $ 3.26 -5.0%; -0.16 BODY LABOR 1.5 HRS ®$ 38.00/HR 57.00 SUBLET/MISC. -85.80 ---------------------------------------------------- SUBTOTAL $ -25.70 SALES TAX $ -16.70 Q 8.7500% -1.46 TOTAL SUPPLEMENT AMOUNT $ -27.16 NET COST OF SUPPLEMENT $ -27.16 ESTIMATE 2323.15 JOHN HERNANDEZ SUPPLEMENT S01 -27.16 ED REYNOSO JOB TOTAL $ 2295.99 INSURANCE PAY $ 2295.99 0 40 0198 Rental Invoice Rental Vendor Information Billing Detail Enterprise Rent-A-Car (32EB) 17451 BASTANCHURY RD 101A Description Rate Amount YORBA LINDA, CA 92886-185B 714-993-4084 11 DAYS G 35.80 393.80 1 MISC EXP 43.89 43.89 11 VLF 0.38 4.18 1 SALES TAX 8.75 34.46 Claim Information Claim Number. 754200315 Insured Name: CHAVEZ, MANUEL Total Ticket Charges: - 5476.33 Renter Name: CHAVEZ, RHONDA Total Amount Received: $130.38 Driver Name: Date of Loss: 12/28/2010 Total Billed to Others: Tofal Amount Due: 8345.95 Rental Information Payment Information Bill Start Date: 02/07/2011 Tax IdenaBcation MI 953475810 Bill End Date: 02/17/2011 Remit TOAddress: 5462 HOLT BLVD MONTCIAIR MONTCIAIR, CA 917634528 - Invoice Number 32ESD088625 Group/Branch Location: 32GG w 0399 0, Q 0 Twi�t 4 COUNCILIRDA MEETING DATE: April 5, 2011 ITEM TITLE: Approval of an Assignment and Assumption Agreement between the City of La Quinta and the La Quinta Redevelopment Agency for the Contract Services and Revocable License Agreement Between the Agency and La Quinta Farms, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 7 STUDY SESSION: PUBLIC HEARING: Approve an Assignment and Assumption Agreement between the City of La Quinta and the La Quinta Redevelopment Agency for the Contract Services and Revocable License Agreement between the Agency and La Quinta Farms, LLC, and authorize the City Manager to execute the same (Attachment 1). FISCAL IMPLICATIONS: None for this action. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On August 4, 2009, the La Quinta Redevelopment Agency entered into a Contract Services and Revocable License Agreement (the "Agreement") with Precision Landleveling, Inc. to manage and maintain the entire 290 acres of undeveloped property at SilverRock Resort for PM10 purposes. Precision Landleveling, Inc. was provided a revocable license to farm up to 50 acres of property, at no cost to the City or Agency, to grow and sell fruits and vegetables. This operation would be separate from the management of the undeveloped property, as indicated in the Agreement. The Agreement provides flexibility for the farming portion to be relocated on the undeveloped property, if necessary and for a temporary farm stand to sell the crops on site. On July 8, 2010, an Assignment and Assumption Agreement and Consent was approved to allow La Quinta Farms, LLC to assume all of the rights and obligations of Precision Landleveling, Inc. under the Agreement. 01Co In light of the Governor's proposal to eliminate redevelopment agencies by July 1, 2011, La Quinta Redevelopment Agency s transferred the Agency's property at SilverRock to the City on March 4, 2011. Since the property has been transferred, the rights and obligations of the Agency under the Agreement should similarly be transferred. The attached Assignment effectuates that transfer. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Approve an Assignment and Assumption Agreement between the City of La Quinta and the La Quinta Redevelopment Agency for the Contract Services and Revocable License Agreement between the Agency and La Quinta Farms, LLC, and authorize the City Manager to execute the same; or 2. Do not approve an Assignment and Assumption Agreement between the City of La Quinta and the La Quinta Redevelopment Agency for the Contract Services and Revocable License Agreement between the Agency and La Quinta Farms, LLC; or 3. Provide staff with alternative direction. Respectfully submitted, Edie Hylton Community Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Assignment and Assumption Agreement 0101 ATTACHMENT 1 ASSIGNMENT AND ASSUMPTION AGREEMENT This ASSIGNMENT AND ASSUMPTION AGREEMENT (this "Assignment") is entered into by and between LA REDEVELOPMENT AGENCY, a public body, corporate and politic ("Assignor"), and CITY OF LA QUINTA, a California municipal corporation and charter city ("Assignee"), as of this _ day of April, 2011, with reference to the following facts: A. Assignor and Precision Landleveling Inc, a California corporation ("Precision"), entered into that certain Contract Services and Revocable License Agreement dated on or about August 4, 2009, pertaining to, among other things, the management and maintenance of the SilverRock Resort property (the "Agreement"). B. On or about July 8, 2010, Precision assigned all of its rights and obligations under the Agreement to La Quinta Farms, LLC, a California limited liability company. C. On or about March 4, 2011, Assignor transferred all of its interests in the SilverRock Resort property to Assignee. D. Assignor now desires to assign and transfer to Assignee, and Assignee desires to accept from Assignor, all of Assignor's right, title and interest in and to the Agreement. NOW THEREFORE, Assignor and Assignee agree as follows: 1. Assignment. Assignor hereby assigns, conveys, transfers and delivers to Assignee all of Assignor's right, title, and interest in and to the Agreement, and Assignee hereby accepts such assignment and agrees to assume performance of all terms, covenants and conditions occurring or arising under the Agreement as of the date of this Assignment. 2. Assumption of Obligations. By acceptance of this Assignment, Assignee hereby agrees to assume all of Assignor's right, title, and interest in and to the Agreement, and Assignee agrees to timely discharge, perform or cause to be performed and to be bound by all of the liabilities, duties and obligations imposed in connection with the Agreement from and after the date of this Assignment to the same extent as if Assignee had been the original party thereto. 3. Further Assurances. Each party hereto hereby agrees to execute any additional documents, and take any further actions necessary to effect or evidence the assignment and assumption set forth in Section 1 and Section 2 above. 882/015610-0002 1165172.01 a03/29/11 0102 4. Miscellaneous. This Assignment shall be binding on and inure to the benefit of the parties and their respective successors and assigns. The paragraph headings of this Assignment are for convenient reference only and shall not be used in interpreting this Assignment. 5. California Law. This Assignment shall be governed by and interpreted in accordance with the internal laws of the State of California, without regard to conflict of law principles. 882,015610-0002 — 0 .� 3 1165172.01 a03.29/11 , •• IN WITNESS WHEREOF, Assignor and Assignee have executed this Assignment as of the date and year first above written. "Assignor" LA QUINTA REDEVELOPMENT AGENCY, a public body, corporate and politic as ATTEST: Thomas P. Genovese, Executive Director Veronica J. Montecino, CMC Secretary, La Quinta Redevelopment Agency APPROVED AS TO FORM: M. Katherine Jenson, Agency Counsel La Quinta Redevelopment Agency "Assignee" CITY OF LA QUINTA, a California municipal corporation and charter city 0 ATTEST: Veronica J. Montecino, CMC City Clerk APPROVED AS TO FORM: Thomas P. Genovese, City Manager M. Katherine Jenson City Attorney 892,015610-0002 0104 1165172.01 a0 iNll1 � ID � COUNCIL/RDA MEETING DATE: April 5, 2011 ITEM TITLE: Approval to Excuse Commissioner Peggy Redmon's Absence from the March 17, 2011, Historic Preservation Commission Meeting RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _p CONSENT CALENDAR: D STUDY SESSION: PUBLIC HEARING: Approve a request from Commissioner Peggy Redmon to be excused from attending the March 17, 2011, Historic Preservation Commission meeting. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The La Quinta Municipal Code, Section 2.06.020(B) includes the statement: "A board or commission member may request the City Council to excuse an absence after -the -fact where such extenuating circumstances prevented the member from seeking advance permission to be absent ... If such permission or excuse is granted by the City Council, the absence shall not be counted toward the above -stated limitations on absences." Staff has discussed this section with all Commissions and, in response, Commissioner Redmon has requested of the City Council to be excused from the March 17, 2011, Historic Preservation Commission meeting. The request was made prior to the meeting, but too late to be included in the March 15, 2011, Council packet (Attachment 1). 0105 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve Commissioner Redmon's request to be excused from the March 17, 2011, Historic Preservation Commission meeting; or 2. Deny Commissioner Redmon's request; or 3. Provide staff with alternative direction. Respectfully su*r fitted, John4gfi, Planning Director Approved for submission by: homas P. Genovese, City Manager Attachment: 1. Request from Commissioner Redmon 0106 ATTACHMENT 1 LAW OFFICE OF PEGGY REDMON PO BOX 240 LA QUINTA, CA 92247-0240 (760) 262-8840 PHONE (760) 771-1446 FACSIMILE TO: Mayor & City Council Members DATE: 3/ 14/201 1 RE: Request For Excused Absence Dear Mayor and City Council Members: I am asking that I be excused from attending the March 17, 2011 Preservation Commission Meeting. I am scheduled to teach a full day class for common interest development managers on that day at Sun City, which will last from 8:30 am to 5:30 pm. I thank you for your consideration of this request and am hopeful that you will be favorable to it. Thank you. Peggy Redman 10107 T4hfi 'V"4 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: Aoril 5, 2011 BUSINESS SESSION: _ ITEM TITLE: Adoption of a Resolution in Support of /� the Mission Springs Water District Groundwater CONSENT CALENDAR: Quality Protection Project STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Adopt a Resolution of the City Council in support of the Mission Springs Water District Groundwater Quality Protection Project. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Mission Springs Water District (MSWD) is requesting Valley cities adopt a resolution in support of their Groundwater Protection Project ("Groundwater"). The MSWD primarily serves the Desert Hot Springs area. Groundwater recharge in the MSWD area is a combination of natural runoff and Colorado River Aqueduct water. The purpose of this Project is to remove septic tanks to protect groundwater resources. In 1996, the MSWD commissioned a study to assess the threat of wastewater from septic tanks on groundwater. The study identified that "the contamination from septic tanks is of significant concern." MSWD began working with State and federal authorities to eliminate septic tanks. In order to generate the necessary funding, the issue was taken to the voters in 2000 and 2004 and Assessment Districts 11 and 12 were formed. This funding mechanism when combined with the federal funds authorized under the Water Resources Development Act will fund the construction Am and hook up of sewer lines that will eliminate approximately 2,500 septic systems in the MSWD service area. Cities and water districts in the Coachella Valley have worked together to protect groundwater from the effects of septic tanks and other potential sources of contamination. Congress authorized $35 million for the Groundwater Quality Protection Act in 2007 but has not appropriated the funds. MSWD has in the past partnered with State and federal agencies to replace septic tanks that threatened to leak into the Mission Creek and Desert Hot Springs aquifers. MSWD is requesting support to have the federal funds released and build enough sewers to eliminate all the septic tanks in its district. These funds must be appropriated before the State matching funds expire in 2014. Staff has drafted the attached resolution in support of MSWD Groundwater Protection Project. As of this date, the Cities of Desert Hot Springs, Palm Springs, Indian Wells, Cathedral City, Coachella Valley Association of Governments (CVAG), and the Agua Caliente Band of Mission Indians Tribal Council have approved similar resolutions. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Adopt a Resolution in support of the Mission Springs Water District Groundwater Protection Project; or 2. Do not adopt a Resolution in support of the Mission Springs Water District Groundwater Protection Project; or 3. Provide staff with alternative direction. Respectful bmitted, Douglas R vans Assistant City Manager — Development Services Approved for submission by: Thomas P. Genovese, City Manager 0109 RESOLUTION NO. 2011 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA ESTABLISHING ITS SUPPORT FOR THE MISSION SPRINGS WATER DISTRICT GROUNDWATER QUALITY PROTECTION PROJECT WHEREAS, the City of La Quinta representing the City limits is committed to a regional effort to foster and encourage conservation and sustainable use of our water resources; and WHEREAS, the Mission Springs Water District's Groundwater Quality Protection Project will protect the Mission Creek and Desert Hot Springs Aquifers, which are at the headwaters of the water supply for the Coachella Valley. These aquifers are the main sources of drinking water for parts of the Valley and world- renowned spa mineral water. These aquifers are also important to conservation of important wildlife habitat in the area; and WHEREAS, for the past ten years the Mission Springs Water District has partnered with State and federal agencies to replace septic tanks that threaten to leak into the aquifers. Approximately $5.7 million in federal funds have been matched by $8 million in State and local funds to abate 1,400 individual septic tanks, replacing them with a modern wastewater collection and treatment system; and WHEREAS, the community of Desert Hot Springs is making an investment to conserve its pristine water source that is the backbone of the region's economy. An additional 4,000 septic systems must be abated during the remaining three years of a local tax assessment district that provides local funding for the project. Local residents voted to create the assessment district despite the region's economic conditions of high unemployment, low-income, and high number of foreclosures; and WHEREAS, groundwater is the sole source of water to nearly 400,000 people in the Coachella Valley. Protection of this groundwater is a significant priority for the City of La Quinta. NOW, THEREFORE, BE IT RESOLVED that the City of La Quinta supports the Mission Springs Water District's Groundwater Quality Protection Project, and encourages support to continue implementation of this program to safeguard our groundwater resources. 0110 Resolution No. 2011- Supporting the MSWD Groundwater Quality Protection Project Adopted: April 5, 2011 Page 2 PASSED, APPROVED and ADOPTED by the City Council of the City of La Quinta at a regular meeting held this 5th day of April, 2011 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (City Seal) f_U ] .i9PJ A M. KATHERINE JENSON, City Attorney City of La Quinta, California DON ADOLPH, Mayor City of La Quinta, California 0111 T-df 4 4 a" COUNCIL/RDA MEETING DATE: April 5, 2011 ITEM TITLE: Authorization of Overnight Travel for One Member of the City Council to Attend the League of California Cities Revenue and Taxation Committee Meeting to be held in Ontario, CA, April 8, 2011 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 10 STUDY SESSION: PUBLIC HEARING: Authorization of overnight travel for Council Member Terry Henderson to attend the League of California Cities Revenue and Taxation Committee Meeting to be held in Ontario, CA, April 8, 2011. FISCAL IMPLICATIONS: The Fiscal Year 2010-2011 Budget has allocated funds for travel, training, and meetings for the City Council. Funds for this meeting attendance are available in the Legislative Program's Travel, Training, and Meetings Account (#101-1001-411.51-01). Expenditures for this meeting are estimated as follows: Transportation $ 96 Hotel $ 94 Meals $ 75 TOTAL $265 CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The League of California Cities Policy Committees meets four times each year. The second meeting of the Policy Committees in 2011 is scheduled for April 7 and 8, 2011 in Ontario, CA. The Revenue and Taxation Committee, on which Council Member Henderson sits, will meet April 8, 2011. 0112 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization of overnight travel for Council Member Henderson to attend the League of California Cities Revenue and Taxation Committee Meeting to be held April 8, 2011; or 2. Do not approve the request for overnight travel; or 3. Provide staff with alternative direction. Respectfully submitted, I,;OCt,au, P .�.� - `�7�-i�G, Wanda P. Wise -Latta, Executive Assistant Approved for submission by: �/!,.. "'ZL Thomas P. Genovese, City Manager Attachment: 1. 2011 League of California Cities Policy Committee Schedule 0113 LLEAGOF UE IA ATTACHMENT 1 CITIES 2011 POLICY COMMITTEE SCHEDULE Meetings begin at 10:00 a.m. and generally conclude by 3:00 p.m. . January 20-21, 2011 Sacramento Convention Center,: 1400 J Street; Sacramento 95814 *These committees will meet at League Office, 1400 K Street, Sacramento 96814 Thursdav, January 20. 2011 *Community Services Employee Relations Housing, Community & Economic Dev Public Safety Friday, January 21, 2011 *Administrative Services Environmental Quality Revenue and Taxation Transp., Comm. & Public Works April 7-8. 2011 Doubletree Hotel, 222 N. Vineyard Avenue, Ontario 91764 Thursday, April 7. 2011 *Community Services Employee Relations Housing, Community& Economic Dev. Public Safety Friday, April 8, 2011 *Administrative Services Environmental Quality Revenue and Taxation Transp., Comm. & Public Works June 16-17, N11 Sacramento Convention Center, 1400 J Street, Sacramento 95814 *These committees will meet at League Office, 1400 K Street, Sacramento 95814 Thursday,.June 16, 2011 Friday, June 17, 2011 Community Services Administrative Services *Employee Relations *Environmental Quality Housing;Community & Economic Dev. Revenue and Taxation Public Safety Transp., Comm, & Public Works ANNUAL CONFERENCE September 21-23, 2011, San Francisco Moscone West Policy Committee Meetings, TBD— Wednesday, September 21 NOTE: Policy committee members should be aware that lunch Is usually served at these meetings. The state's Fair Political Practices Commission takes the position that the value of the lunch should be reported on city 011111clals' Statement of economic Interests form. Because of the service you provide at these meetings, the League takes the position Met Me value of the lunch should be reported as Income (in return for your service to the committee) as opposed to a gift (note Met this /2 ng Income for state or federal income tax purposes —just Political Reform ActrepoRIng purposes). The League has been persistent but unsuccessful, In attempting to change the FPPC's mind about this Interpretation. As such, we feel we need to /it you know about the Issue so you can determine your course of action. It you would prefer not to have to report the value of the lunches as Income, we wig let you know the amount so you can reimburse the League. The lunches tend to run In the $30 to $45 range. To review a copy ofthe FPPC's moat recent letter on this issue, please go to the League's I:%Approvad Policy CornnYtb eoaamnls1c012011 KROC.dx 0114 T �q F`y OE COUNCIL/RDA MEETING DATE: April 5, 2011 ITEM TITLE: Consideration of an Art Purchase Agreement for LaQscape and Oui, Marquise with the Desert Recreation District and Steve Davis to be Located in the La Quinta Community Center RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Funding for this project in the amount of $18,000 is available in the Art in Public Places (APP) Budget, Account No. 270-0000-451.74-80. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On February 24, 2011, the Community Services Director received a request from Desert Recreation District requesting consideration for two copper water features to be placed in the fitness area of the La Quinta Community Center (Attachment 1). The water features would be designed and installed by Oregon artist and La Quinta Arts Festival participant, Steve Davis, for $18,000 (Attachment 2). The first art piece is titled "LaQscape" (Attachment 3). The fountain made of copper is 8' long and 3' high by 2.5' wide. The art work has three agave plants in an oval shaped container that serves as a holding pool. The cost of this piece is $8,900. The second piece is titled "Oui, Marquise" (Attachment 4). The fountain made of copper is 4' long and 6'8" high by 2'wide. The art work is an oval shaped piece tapered in the middle in which water flows from the top down the sides into a copper holding pool. The cost of this piece is $9,100. 0115 On March 14, 2011, the Community Services Commission recommended the purchase of both "LaQscape" and "Oui, Marquise" for the La Quinta Community Center in the amount of $18,000 using APP funds. Commissioners Fitzpatrick and Leidner opposed the motion indicating that one art piece in the facility was adequate. If the City Council determines that only one art piece is needed at the facility, the Desert Recreation District has identified "LaQscape" as the first priority. Maintenance requirements for the art work require ongoing care of the water quality to avoid algae and eventual pump replacement. If approved by City Council, Desert Recreation District will be responsible for the maintenance of the artwork as part of the Art Purchase Agreement (Attachment 5). FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Approve an Art Purchase Agreement for the purchase of both "LaQscape" and "Oui, Marquise" for the La Quinta Community Center in the amount of $18,000 using APP funds and authorize the City Manager to execute the Agreement; or 2. Approve an Art Purchase Agreement for the purchase of "LaQscape" for the La Quinta Community Center in the amount of $8,900 using APP funds and authorize the City Manager to execute the Agreement; or 3. Do not approve an Art Purchase Agreement for the purchase of "LaQscape" or "Oui, Marquise" for the La Quinta Community Center in the amount of $18,000 using APP funds; or 4. Provide staff with alternate direction. Ily submitted, Edie Hyltdn Community Services Director Approved for submission by: Thomas P. Genovese, City Manager 0116 Attachments: 1. Developer's Request and Application 2. Artist Information 3. Depiction of "LaQScape" 4. Depiction of "Oui, Marquise" 5. Art Purchase Agreement 0117 ATTACHI 611 1, ®0®®e Qo• •m„ DESERT RECREATION DISTRICT February 24, 2011 Edie Hylton City of La Quinta Community Services Director 78-495 Calle Tampico La Quinta, CA 92253 Edie, Please accept this submittal as the Desert Recreation District's (DRD) application for consideration by the City of La Quinta to fund the attached pieces in the amount of $18,000.00 for Art in Public Places as integral components of the City's and DRD's wellness center joint partnership. The artwork selected is the work of artist Steve Davis from Eugene, Oregon a past and present participant in the La Quinta Art Festival. There are no other pieces from Mr. Davis currently in La Quinta's Art in Public Places inventory. Mr. Davis has submitted two complementary water features to be placed within the wellness center to enhance the "spa" feel and first rate appearance of the center. Both pieces will be fashioned from copper. The first, entitled "LaQscape" will be the focal point of the cardio section of the wellness center. It will feature three, in -line agave plants, each its own adjustable height fountain. An 8' x 2' oval copper basin and large stones will surround all three fountains. The second piece entitled "Oui Marquise" is a 6'8" concave oval column of copper, also a fountain streaming from the top of the feature. This piece will be placed in the center of the east wall of the wellness center. The submitted drawing depicts a laser cut DRD logo which will not be included in the completed piece. Mr. Davis will be on hand to install both pieces. These pieces are to be installed within the wellness center. The facility is a public building and the staff will welcome anyone who wishes to view the art. The Desert Recreation District would also request that this location be a distribution location for La Quinta's Art in Public Places tour flyers to distribute to our patrons and guests. Our team members would assist in directing the public to the other locations and having a basic knowledge of all the pieces that APP provides. If the commission has any questions regarding this submittal, please do not hesitate to call me at 760-347-3484. Sin el 0118 45-305 Oasis Street, Indio, CA 92201 • Tel: 760.347.3484 • Fax: 760.347.4660 4OF�-)"� ' DEVELOPER'S APPLICATION FOR ART IN PUBLIC PLACES PROJECT PROPOSAL Development Name Desert Recreation District Development Location 77-865 Avenida Montezuma Title of Artwork "Oui Marquise" & "LaQscape" Description of Art Piece Artwork Site Copper water feature sculptures See Attached Floor Plans Developer Desert Recreation District 760-347-3484 Property Owner Desert Recreation District Phone 760-347-3484 Public Art Fee $0 Steve & Kim Davis Artist Address 4450 Blanton Heights Road Eugene, Oregon Artist Phone 541-914-2876 Media/Materials Copper, Water, Stone Oui Marquise 618h x 411 x 31w Approximate Weight 200 lbs each Dimensions LaQscape 2.51h x 8' 1 x 21w Approximate Cost $18, 000 two pieces, delivery & install Location of Identification Plaque Description of Foundation/Installation Free standing in Wellness Center Page 1 of 2 010 Date of Installation July 2011 Distance between Public Street and Artwork Approximately 50' Landscape and Lighting Plans Interior Special Concerns None Dedication plans In tandem with grand opening of the Wellness Center Please attach the following: • Site Drawing • Artist Concept Drawing • Artist Resume • Maintenance Plan (including frequency and anticipated costs of maintenance and description of materials). Page 2 of 2 0120 ItIT FEB 2 2 2011 Steve and Kim Davis 4450 Blanton Heights Rd. Eugene, OR 97405 Craig DeWitt, Director of Recitation Services Deso Recreation District; Wellness' Center 45-305 Oasis Street Indio, CA 92201 Dear Mr. DeWitt, February 15, 2011 As per your request, I am submitting formal proposal for the City of La Quinta's Human Services Division for the installation of our copper fountains. I am honored that you have selected our work to represent the city of La Quinta's Wellness Center. Copper prototypes have been previously submitted for preview, and the drawings are representative of the project. Descriptions of the three pieces submitted are as follows: 1) Oui, Marquise and Solar Plexis; flush -mounted cylindrical fountains approx. 3'6" w x 6' 8" h, with a 4'+ basin, each in hand -designed annealed heavy gauge copper, silver soldered and ground for a seamless fusion of the metals. Using an acetylene -oxygen torch, the sculptures are heated to bring out the brilliant colors innate to copper. Solar Plexis will have black onyx rocks set in the copper tray base, which will be provided. Oui, Marquise will have a copper catch basin for the water. Both fountain pumps allow water to bubble out of the top and cascade down the from, are adjustable for flow and sound, and are fully self-contained. Both pumps are quiet; neither the pumps nor the power supply cords are visible from any view. 2) LaQscape; fountain'consisting of three hand -designed copper agave sculptures in a 2' x 8' oval heavy gauge copper basin with hemmed top. The sculpture is finished with a natural process to enhance the green patina of copper to emulate the green agave plant. Sculptures of the agave plants have been designed to drape over the basin, yet not exceed the 2.5' limit set forth in your requirements. Large rocks will be provided for the copper basin. The fountain pump will jet water through the center of each agave and is adjustable. All pumps are quiet and not visible from any view, and power supply cords are non - obtrusive. These copper fountains are one -of -a -kind pieces that we specifically designed for the Wellness Center and we believe they will reflect the reputation for health and aesthetics that you promote. You will be assured of having unique artwork to beautify your community area for many years to come. Variation in local water supply may affect the patina over time; part of the allure of copper is this natural color enhancement. The price per wall fountain (Oui Marquise or Solar Plexis) is $7,900. LaQscape is $9,100. Delivery from Oregon and installation will be $1,000; installation time will require approximately six hours. Water jetted logo, if selected, will be an additional $375, as shown in prototype of Oui Marquise and Solar Plexis. Prices reflect the current cost of copper, the size and uniqueness of the pieces, and the complexity of the designs. We offer a one- year warranty on all mechanical parts, and we stand behind all our craftsmanship. We look forward to working with you on this project. Respectfully submitted, Steve and Kim Davis 0121 0 m [ 1 P I STORAGE ROOM #1A PE —,-� � � I '♦� _I III.%��.II_ m IBM STORAGE ROOM #2A l�—J STOR. RM. #1 B ml STOR. RM. #2B •go T J 11 E 3 U a 9pg�4 ATTACHMENT 2 Go With the Flow Copper Water Fountains Artists Kim and Steve Davis Biography Steve's fascination with fire and copper began at age 14 when his artist -father, Walter and his mother, Eleanor, bought him a propane torch for his birthday. He pursued his passion as a hobby for many years, self-taught by watching other artists and "burning myself a lot". He received his Master's Degree in Organization Development from the University of Oregon and worked in hospital administration, private business consulting and teaching at the college level. Kim dabbled in many forms of art, and spent a year in Sweden mentored by her host who owned a weaving shop. She met Steve upon graduation from a medical transcription program where she was interning at the hospital where he worked. They were married in 1985 and both continued working in the corporate world until 1990 when Kim chose to stay home with their baby. Jake was bom with Down Syndrome and autism, and, at 21 years old, continues to inspire the decisions and direction of the family. Necessity being the mother of invention, Steve and Kim combined their love for creating art with their self-taught skills; his from pursing his passion for the torch, and hers for design and creativity, and their second creation, Go With the Flow Copper Water Fountains was born. Soon after Jake's birth they left the sanctity of the corporate world in exchange for a home -business that allowed them the flexibility to set Jake's needs as a priority. The Davis' maintain their home -studio in the foothills of Eugene, OR. They use welding and braising techniques, copper, brass, silver solder, enamel, gemstones, acetylene and oxygen to achieve expressions of visual and tactile appeal. Their pieces are patinaed using heat and/or a combination of natural ingredients to achieve a desired finish. Different sounds of water running (i.e. babbling, rushing, and trickling) can be achieved through various design and plumbing techniques. (continued to page 2) 0123 Page 2 PUBLICATIONS "70 Days Under the Tent" 2009 "Artists of the West — A collection of Works by Notable artists throughout the Western United States" 2007 "Sunset" Magazine — October, 2006 "Northwest Artists — A collection of Works By Notable Northwest Artists" 2005 "The Register Guard Home & Garden, Tour of Homes Edition" 2002 "41 S` Scandinavian Festival" A special edition of the Tri-County News, Junction City, Oregon, 2001 EXHIBITIONS La Quinta Art Festival Kings Mountain Art Festival Salem Art Festival Bellevue Art Festival Arizona Fine Art Expo 2009, 2010, 2011 Sunset Celebration Idea House, Menlo Park, CA McMinnville Wine and Food Classic PUBLIC INSTALLATIONS Serbu Juvenile Justice Center, Eugene, OR Providence Hospital, Portland, OR 3 private dental offices, Eugene, OR Professional Office Complex (4 installations) Lynwood, WA Sunburst Sign installation, Medford, OR 2 private memorials 0124 Care and Cleaning of the Proposed Pieces One of the greatest qualities of copper is that it is timeless. The minerals in the water help determine how copper may change over the years, which is one of its beauties. Periodically (once every other month) a small amount of chlorine will be added to the water to prevent any algae growth. A drop or two of water softener (recommended by the artist) will neutralize hard water. The water can be changed after a few months (may have to add some water periodically) by removing with a wet -vac and replacing with fresh water. The pumps will last between 3-7 years and replacements are available from the artist. 0125 ATTACHMENT 3 �I 3 .y e � Ii 0126 �a ATTACHMENT 4 012l ATTACHMENT 5 ART PURCHASE AGREEMENT THIS ART PURCHASE AGREEMENT (the "Agreement") is entered into this day of 2011, by and among THE CITY OF LA QUINTA, a California municipal corporation ("City"), DESERT RECREATION DISTRICT ("Developer") and STEVE DAVIS ("Artist"). RECITALS A. Developer has requested approval for LaQscape and Oui Marquise (the "Project") on the property generally located at the La Quinta Community Center, Wellness Center, 77865 Avenida Montezuma, La Quinta, CA 92253 ("Property"). The project is subject to the artwork requirements of the City of La Quinta Art in Public Places Program set forth in Chapter 2.65 of the La Quinta Municipal Code (the "Municipal Code"). B. To meet the requirements for artwork pursuant to Chapter 2.65, Developer is commissioning the fabrication and installation of certain artwork (the "Artwork") to be installed and displayed by Artist at a location(s) on the Property (the "Site Location(s)") to be determined by City and Developer. NOW, THEREFORE; in consideration of the performance by the parties of the mutual promises, covenants, and conditions contained hereinafter, the parties hereto agree as follows: ARTICLE I. SCOPE OF SERVICES AND PAYMENT 1.1 Scope of Design and Fabrication Services. Subject to the terms and conditions set forth in this Agreement, Artist shall (i) prepare, or cause to be prepared, conceptual design plans for the Artwork, including setting forth details and samples of the materials to be used and composition of the proposed Artwork; (ii) based on the conceptual design plans approved by City and Developer, develop working drawings which shall be incorporated into the Schedule of Performance attached hereto as Exhibit A; and (iii) fabricate and install the Artwork as more particularly described in the Scope of Design Build Services and the Schedule of Performance attached hereto as Exhibit A and Exhibit B_ respectively, and incorporated herein by this reference. Artist shall perform his/her obligations in strict conformance with the terms and conditions set forth in this Agreement and shall take all other actions necessary and incidental to the performance of said obligations. 1.2 Periodic Review. City and Developer shall have the right to review the Artwork at reasonable times during the fabrication thereof. Artist shall submit regular progress narratives, including photographs, to City and Developer as required by the Schedule of Performance set forth in Exhibit B. The narratives shall clearly state the percentage of the Artwork completed to date and provide an estimated completion date. 1.3 Materials and Labor. Artist shall furnish all tools, equipment, apparatus, labor, services, materials, and transportation necessary to perform the Design and Fabrication Services more fully described in Exhibit A and to install the Artwork, together with any appurtenances thereto, in a good and workmanlike manner in the Site Location(s) as more fully described in said Exhibit A or reasonably inferable therein. If Artist fails to furnish the labor, materials, equipment, and or services necessary to perform all work and labor as herein provided in the manner herein set forth in good and workmanlike manner, Artist shall, in addition to any other penalties provided in the Agreement, be liable to Developer and City for all losses or damages Page 1 of 20 0128 that either may suffer as a result of such failure, including any additional costs incurred by City or Developer in obtaining such material or labor from other sources. 1.4 Change Orders. Artist shall strictly adhere to the Scope of Design Build Services set forth in Exhibit A, unless a change there from is authorized in writing by City and Developer. Artist shall present any and all significant changes to the Artwork not permitted by or in substantial conformity with the approved working drawings and the Scope of Design Build Services set forth in Exhibit A to City and Developer in writing in advance for their review and approval. If City and Developer grant such approval, the terms of said change shall be memorialized in a written change order signed by all parties hereto prior to commencement of said revised work. For the purposes of this section, a "significant change" is any change in the scope, design, color, size, material, texture, or site location which affects installation, scheduling, site preparation, or maintenance for the Artwork or the schematic concept of the Artwork as represented in the schematic drawings, the approved working drawings, and the Scope of Design Build Services set forth in Exhibit A. 1.5 Working Environment. Artist (and Developer, if appropriate) shall, at all times, maintain a safe work area and provide safe access to both the Artwork and the sites wherein the Artwork is located prior to installation at the Site Location for inspection of the Artwork by City and its representatives. 1.6 Testing and Inspections. Where specifications require the Artwork to be specially tested or approved, Artist shall not perform such testing, or cause such testing to be performed, until (1) Artist or Developer has first provided timely notice to City that the Artwork is ready for inspection and/or testing, and (2) City has inspected and approved of the Artwork or consented to said testing in writing. Artist shall, at its sole cost and expense, perform all work required to comply with scheduled inspections and testing, and any requests for corrections the City or other inspection authorities make as a result of such inspections or testing. 1.7 Post -Fabrication Obligations. a. Developer and/or Artist shall notify City in writing when the fabrication of the Artwork is completed and the Artwork is ready for delivery and installation at the Site Location(s) designated in Exhibit A and Exhibit B. b. Upon completion of the Artwork, and at all times during the fabrication and installation process, Artist shall ensure that the Artwork complies with all applicable statutes, ordinances and regulations of any governmental agency having jurisdiction over the Artwork. Artist shall also ensure that the Artwork is installed in a safe manner. 1.8 Post -Installation Obligations. a. Artist shall be available at such reasonable time or times as may be agreed between City and Artist to attend any and all inauguration, ground breaking, or presentation ceremonies upon completion of the Artwork. b. Developer shall use reasonable efforts to arrange for publicity for the completed Artwork by local media and publications and as otherwise determined between City, Developer, and Artist as soon as practicable following installation. 0 12 9 Page 2 of 20 C. Upon installation of the Artwork, Artist shall provide Developer and City with written instructions for appropriate maintenance and preservation of the Artwork. 1.9 Final Acceptance. a. Artist shall advise Developer and City in writing when Artist believes that installation of the Artwork at the Site Location(s) is complete. Following receipt of such notice, Developer and City shall promptly cause the installed Artwork to be inspected. Within five (5) working days following completion of such inspection(s), City and Developer shall either (i) provide Artist with reasonably specific written objections, and a list of necessary corrections to the installed Artwork that Artist must complete, or (ii) notify Artist of their acceptance of the Artwork by issuing a Notice of Completion in the form attached hereto as Exhibit D. Said Notice of Completion shall be evidence of the satisfactory completion and installation of the Artwork in conformity with this Agreement, subject to the indemnification, representations, and further performance obligations set forth in this Agreement. b. Final Acceptance by City of the ownership of the Artwork will occur twenty-five years (25) from the date of issuance of the Notice of Completion or the year 2036. At that time, ownership and responsibility for the Artwork will transfer to City. At City's option, City may permit the ownership of the Artwork to remain with the owner of the Site. 1.10 Risk of Loss. Artist shall bear the risk of loss or damage to the Artwork during the fabrication and installation phases until Developer and City issue the Notice of Completion indicating their acceptance of the Artwork as provided in Section 1 .9. Upon Artist's receipt of the Notice of Completion, the risk of loss or damage to the Artwork shall be borne by Developer until City accepts the artwork at the conclusion of the 25-year period provided in Section 1.9(b). Developer shall take the measures described in Article VII of this Agreement, as necessary, to protect the Artwork from loss or damage and shall maintain the Artwork until City accepts final ownership of the Artwork as provided in Section 1 .9(b). 1 .1 1 Compensation to Artist: City agrees to pay Artist for the Artwork the compensation set forth in Exhibit C. The total compensation to be paid to Artist shall not exceed Eighteen thousand dollars ($18,000). The parties agree that said compensation represents full payment to Artist for the design, fabrication and installation of the Artwork, including compensation for all professional services and reimbursement for expenses, and neither City nor Developer shall have any additional financial obligations under this Agreement. ARTICLE H. TIME OF PERFORMANCE 2.1 Time. Artist shall perform his/her obligations under this Agreement in a punctual and diligent manner and in accordance with the Schedule of Performance attached hereto as Exhibit B. In the event Artist fails to perform fully any and all of its obligations under this Agreement, then City and/or Developer may, at their option, after first giving twenty-four (24) hours written notice to Artist, provide any such labor and materials as may be necessary for the completion of the Artwork. In such event, City and/or Developer may deduct the cost of said labor and materials and all costs incurred in finishing the work, if applicable, from any money then due or thereafter to become due to Artist under this Agreement until the work undertaken by Developer or City is completely finished. Upon completion of the work, if the Page 3 of 20 7 739 unpaid balance of the amount to be paid to Artist under this Agreement exceeds the expenses incurred by Developer or City in securing labor and materials from other sources and/or in finishing Artist's work, such excess shall be paid to Artist. Conversely, if the expenses incurred by City and/or Developer as described above exceed the unpaid balance due to Artist, then Artist shall promptly pay to City and/or Developer the amount by which such expenses exceed the remaining unpaid balance. The expense incurred by City and/or Developer, as herein provided, shall be chargeable to and paid by Artist. ARTICLE III. WARRANTIES 3.1 Title. Artist represents and warrants that: (a) the Artwork is solely the result of the artistic effort of the Artist and Artist is the creator and owner of the Artwork design; (b) that the Artwork is unique and original and does not infringe upon any copyright; (c) that the Artwork, or a duplicate thereof, has not been accepted for sale elsewhere; (d) that to the best of his/her knowledge the Artwork is not presently subject to claims of ownership, lien or encumbrance or to common law or statutory copyright claims of any other person, institution, or domestic or foreign government; and (e) that the Artwork is free and clear of any and all encumbrances and/or monetary liens. Artist covenants to defend, indemnify and hold City, Developer, and their respective officials, officers, employees, servants, attorneys, volunteers, and agents harmless from any loss, claim or liability in any way related to a claim that that the Artwork violates federal, state or local laws, or any contractual provisions, relating to copyrights, trade names, licenses, franchises, patents or other means of protecting interests in products or inventions. Artist shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked materials, equipment, devices or processes used on or incorporated in the Artwork produced under this Agreement. In case such materials, equipment, devices or processes are held to constitute an infringement and their use is enjoined, Artist shall, at his/her expense, either (a) secure for City and Developer the right to continue exhibiting the Artwork by suspension of any injunction or by procuring a license or licenses for City and Developer; or (b) modify the Artwork so that it becomes non -infringing. The covenant and warranties set forth in this Section 3.1 shall survive the termination of this Agreement. 3.2 Quality and Condition. Artist represents and warrants, except as otherwise disclosed to City in writing, that: (a) the fabrication of the Artwork will be performed in a workmanlike manner; (b) the Artwork, as fabricated and following installation, will be free of patent and latent defects in material and workmanship, including any defects or qualities which cause or accelerate deterioration of the Artwork; and (c) reasonable maintenance of the Artwork will not require procedures substantially in excess of those described in the maintenance recommendations to be submitted by Artist to Developer and City. The warranties described in this Section 3.2 shall survive for a period of one (1) year after acceptance of the Artwork as evidenced by a Notice of Completion issued in accordance with Section 1.9, except the representation and warranty concerning latent defects shall survive for a period of three (3) years from the acceptance of the Artwork. Developer. and/or City shall give notice to Artist of any observed and claimed breach with reasonable promptness. Artist shall, at the request of City or Developer and at no cost to City or Developer, cure reasonably and promptly the breach of any such warranty which is curable by Artist and which cure is consistent with professional conservation standards (including, for example, cure by means of repair or refabrication of the Artwork). 0131 Page 4 of 20 ARTICLE IV. LOCATION AND DISPLAY OF ARTWORK 4.1 Location/Display. Notwithstanding any other provision of this Agreement, Artist hereby acknowledges and agrees that all decisions regarding placement and location of the Artwork are within the sole and absolute discretion of the Developer and City. Artist further acknowledges and agrees that Developer and City shall have sole and absolute discretion to make alterations to, relocate, or remove and dispose of the Artwork in their sole and absolute discretion. In the event Developer and City elect to remove and dispose of the Artwork, Developer and/or City shall, subject to the provisions of Section 9.3 of this Agreement, notify Artist at least 30-days in advance of the proposed removal and provide Artist an opportunity, at his/her sole costs, to take possession of and remove the Artwork from the Site. ARTICLE V. PARTY REPRESENTATIVES 5.1 City Representative. For the purposes of this Agreement, City's representative shall be the Director of Community Services, or such other person as the Director designates in writing (hereinafter the "City Representative"). It shall be Artist's and Developer's responsibility to assure that the City Representative is kept informed of the progress of the performance of the services and obligations more particularly described in Exhibit A, and Artist and Developer shall refer any decisions which must be made by City to the City Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the City Representative. 5.2 Developer Representative. For the purposes of this Agreement, Developer's representative shall be Craig DeWitt, Director Recreation Services, or such other person as Developer designates in writing (hereinafter the "Developer Representative"). The Developer Representative shall be responsible during the term of this Agreement for directing all activities of Artist and devoting sufficient time to personally supervise the services provided by Artist hereunder. The Developer Representative shall also be responsible for overseeing and ensuring Developer's performance of its obligations under this Agreement. The Developer Representative may not be changed by Developer without the prior written consent of City. 5.3 Artist Representative. For the purposes of this Agreement, Steve Davis ("Artist") is the sole principal and representative of Artist authorized to act in his/her behalf with respect to the services specified herein and make all decisions in connection therewith. It is expressly understood that the experience, knowledge, capability and reputation of Artist were a. substantial inducement for City and Developer to enter into this Agreement. Therefore, Artist shall be responsible during the term of this Agreement for performing or directing all activities of Artist and devoting sufficient time to personally perform or supervise, as appropriate, the services hereunder. Artist may not assign all or any of his/her obligations under this Agreement without the prior written approval of both City and Developer. ARTICLE VI. OWNERSHIP OF ARTWORK 6.1 Ownership of Artwork. Title to the Artwork and any construction drawings, plans, or other work product generated pursuant to this Agreement shall pass to and vest with Developer or its successor in interest to the Property upon (i) the issuance of the Notice of Completion acknowledging Final Acceptance pursuant to Section 1.9 or (ii) Termination of the Agreement as provided in Article X hereinafter. During the 25-year period provided in subsection (b) of said Section 1.9, the Artwork shall be a permanent fixed asset to the Property, and title to the Artwork shall transfer with title to the Property as an integral part of Page 5 of 20 0132 the sale of the real property. Thereafter, upon the expiration of the 25-year period as provided in Section 1 .9(b), title to the Artwork and all construction drawings, plans, or other work product generated pursuant to this Agreement shall pass to and vest in City. 6.2 Title to Intellectual Property. Title to all copyright and other intellectual property rights in the Artwork shall remain with Artist except as otherwise provided in this Agreement. Notwithstanding the foregoing, Artist, on behalf of him/herself and his/her successors, heirs and assigns, hereby grants in perpetuity to City and Developer, and their respective heirs, successors and assigns, the right to photograph, film, videotape, or otherwise depict the Artwork at any time during the term of this Agreement and to use such photographs, film, videotapes, or other depictions at any time thereafter for noncommercial purposes to promote the exhibition, the City of La Quinta, or the Project. Such uses shall give full artistic credit to Artist. ARTICLE VII. ADDITIONAL DEVELOPERS' OBLIGATIONS 7.1 Maintenance and Alteration of the Artwork. At all times during the 25-year period that title to the Artwork vests in Developer, Developer, and/or Developer's successors, heirs and assigns, shall maintain the Artwork in good condition in a location on the Property selected in concert with or approved by City. Developer shall sign and record a covenant and agreement ("Maintenance Covenant") in the form attached hereto as Exhibit E and incorporated herein by this reference. The Maintenance Covenant shall, among other requirements, ensure the proper maintenance of the Artwork and the transfer of title to the Artwork. At a minimum, Developer shall (i) maintain the Artwork in a neat, aesthetic, and orderly manner in accordance with the language recorded in the Maintenance Covenant, including, but not limited to promptly removing any graffiti or damage from the elements; (ii) obtain and maintain insurance in an amount not less than the appraised value to repair or replace the Artwork in the event of loss or damage; (iii) ensure transfer of title to the Artwork as a fixed asset on the Property. 7.2 Permanent Record. Developer shall maintain records of all activities related to this Agreement. 7.3 Location and Disposition. Developer and City shall jointly select the initial location for placement of the Artwork on the Property (the "Site Location"). After installation of the Artwork at the Site Location by Arties, Developer shall not thereafter change the location or dispose of the Artwork without the prior written consent of City. ARTICLE VIII. ADDITIONAL ARTIST OBLIGATIONS 8.1 Artist's Address. Artist shall notify City and Developer of any change in address. City or Developer shall take reasonable effort(s) to locate Artist when matters arise relating to the Artist's rights under this Agreement. 8.2 Surviving Covenants. The covenants and obligations set forth in this Article VIII shall be binding upon the parties, their heirs, legatees, executors, administrators, assigns, transferees and all their successors in interest, and City's covenants do attach and run with the Artwork and shall be binding to and until twenty (20) years after the death of the Artist unless otherwise stated herein. Upon the death of the Artist, the representative of Artist's estate shall assume the surviving covenants and obligations of Artist set forth in this Article VIII. Page 6 of 20 0133 8.3 Independent Contractor. Artist is, and shall at all times remain as to City and Developer, a wholly independent contractor. Artist shall have no power to incur any debt, obligation, or liability on behalf of City or Developer or otherwise act as an agent of City or Developer. Neither City, Developer, nor any of their respective agents shall have control over the conduct of Artist or any of Artist's employees (if any), except as set forth in this Agreement. Artist shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City or Developer. Artist agrees to pay all required taxes on amounts paid to Artist under this Agreement, and to indemnify and hold City and Developer harmless from any and all taxes, assessments, penalties, and interest asserted against City or Developer by reason of the independent contractor relationship created by this Agreement. Artist shall fully comply with the workers' compensation law regarding Artist and its employees (if any). Artist further agrees to indemnify and hold City and Developer harmless from any failure of Artist to comply with applicable workers' compensation laws. City shall have the right to offset against the amount of any fees due to Artist under this Agreement any amount due to City or Developer from Artist as a result of Artist's failure to promptly pay to City or Developer any reimbursement or indemnification arising under this Section 8.3. ARTICLE IX. ARTIST'S RIGHTS 9.1 Identification. Developer shall, at its expense, prepare and install at the Site Location, a plaque identifying Artist, the title of the Artwork and the year of completion, and shall reasonably maintain such notice in good repair for as long as the Artwork is displayed. 9.2 Repairs and Restoration. a. City and Developer shall have the right to determine, after consultation with a professional art conservator, when and if repairs and.restoration to the Artwork will be made. At Developer's and City's option, Artist, during Artist's lifetime, may be given the opportunity to make or personally supervise significant repairs and restorations and shall be paid a reasonable fee for any such services, provided that Developer, City and Artist mutually agree in writing, prior to the commencement of any significant repairs or restorations, upon Artist's fee for such services. Developer and/or City shall have no obligation to utilize the services of Artist in this respect if they choose to have the repairs and restoration done by other professionals. No fees shall be paid to Artist for repair or restoration due to a breach of the representations and warranties set forth herein. b. All repairs and restorations shall be made in accordance with recognized principles of conservation. 9.3 Waiver of Rights. If any alteration is made to the Artwork without the consent of Artist, Artist shall have the right to direct the Developer to remove Artist's name from the Artwork. In connection herewith, Artist hereby acknowledges and agrees that Artist is familiar with the federal Visual Artists Rights Act (17 U.S.C. § § 106A and 113(d)), the California Art Preservation Act (Cal. Civil Code § 987 et seq.), and the rights and protection afforded Artist thereunder. Artist, on behalf of him/herself and on behalf of his/her successors, heirs, and assigns, hereby waives, releases and disclaims any rights, demands or claims as may arise at any time and under any circumstances against City, and its elected and appointed officials, officers and employees arising under the federal Visual Artists Rights Act (17 U.S.C. § § 106A and 1 13(d)), the California Art Preservation Act (Cal. Civil Code § 987 et seq.), and any other Page 7 of 20 0134 local, state, federal or international laws that convey rights of the same nature, or any other type of moral right protecting the integrity of works of art to the fullest extent permitted by law. Without limiting the generality of the foregoing, Artist expressly waives any rights under the federal Visual Artists Rights Act (17 U.S.C. §§ 106A and 113(d)), the California Art Preservation Act (Cal. Civil Code § 987 et seq.), and any other local, state, federal or international laws relating to the location, placement, or removal and disposal of the Artwork. ARTICLE X. ASSIGNMENT OR TRANSFER 10.1 Neither Artist nor Developer shall assign or transfer any interest in this Agreement without the prior written consent of City. If the assignment is approved the parties shall enter an assignment and assumption agreement. Any attempt by Developer or Artist to assign, transfer, or subcontract any rights, duties, or obligations arising hereunder without city's prior written consent shall be null, void and of no effect. ARTICLE XI. TERMINATION 11.1 Developer and City may, at either their option, by written notice to Artist, terminate this Agreement either (a) upon the failure by Artist to perform any of its obligations hereunder in accordance with the terms hereof or any other breach by Artist of the terms of this Agreement, and such failure or breach continues uncured for fifteen (15) days following notice thereof from City to Artist ("Termination for Default"), or (b) at any other time in the sole and absolute discretion of City and Developer, acting together ("Discretionary Termination"). Termination for Default and Discretionary Termination are sometimes hereinafter collectively referred to as "Termination." Upon Termination, except as provided in this Article X, all parties shall be released from all further obligations and liability hereunder. Effective upon a Termination, the Artwork, or so much thereof or has then been completed, shall be transferred to and shall belong to Developer. In the event of a Discretionary Termination, Developer shall reimburse City for the full amount of Art in Public Places funding that was provided by City for the Artwork. In such event and upon Artist's written request, Developer shall remove Artist's name from the Artwork. ARTICLE XII. INSURANCE AND INDEMNIFICATION. 12.1 Insurance. Prior to commencing any work under this Agreement, and throughout the duration of the term of this Agreement, Artist shall procure and maintain, at its sole cost, and submit concurrently with its execution of this Agreement, insurance as described herein. All insurance coverage required by this Agreement shall be placed with insurers authorized to do business in the State of California with an A.M. Best and Company rating level of A- or better, Class VI or better, unless otherwise approved by City's Risk Manager in writing. 12.1.1. Minimum Coverage. Insurance shall include the following (or broader) coverage: a. Insurance Services Office Commercial General Liability coverage "occurrence" form CG 00 01 or its exact equivalent with an edition date prior to 2004 and with minimum limits of $1,000,000 per occurrence and $2,000,000 in the aggregate. 12.1.2. Required Endorsements. Liability insurance policies required to be provided by Artist hereunder shall contain or be endorsed to contain the following provisions: 0135 Page 8 of 20 a. City, Developer, its employees, officials, agents and member agencies shall be covered as additional insureds. Coverage shall apply to any and all liability arising out of the Work or related to the Contract. Additional insured status under the general liability requirement shall be provided on Insurance Services Office Form CG 20 10 with an edition date prior to 2004, or its equivalent. Additional insured status for completed operations shall be provided either in the additional insured form or through another endorsement such as CG 20 37 with an edition date prior to 2004. b. General liability insurance shall apply to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability. Coverage will not be limited to City's or Developer's vicarious liability. G. Liability coverage shall be primary and non-contributing with any insurance maintained by City or Developer. d. Each policy required hereunder, and the associated evidence of coverage (including employer's liability policies), shall provide that coverage shall not be suspended, voided, canceled or reduced in coverage or in limits except after written notice has been given to City and Developer. e. No liability insurance coverage provided to comply with this Agreement shall prohibit Artist, or Artist's employees, or agents, from waiving the right of recovery prior to a loss. Artist waives its right of recovery against City and Developer. 12.1.3. Verification of Coverage. Artist shall deposit with City certificates of insurance evidencing the coverage required hereunder and all required endorsements. 12.1.4. No Waiver or Obligation. There shall be no recourse against City or Developer for payment of premiums or other amounts with respect to the insurance required to be provided by Artist hereunder. Any failure, actual or alleged, on the part of City or Developer to monitor compliance with these requirements will not be deemed as a waiver of any rights on the part of City or Developer. City and Developer have no additional obligations by virtue of requiring the insurance set forth herein. In the event any policy of insurance required under this Agreement does not comply with these requirements or is canceled and not replaced, City and Developer have the right but not the duty to obtain the insurance it deems necessary and any premium paid by City or Developer will be promptly reimbursed by Artist or City will withhold amounts sufficient to pay premium from Artist payments. 12.1.5. Prompt Notice. Artist agrees to provide immediate notice to City and Developer of any claim or loss against Artist arising out of the work performed under this agreement. City and Developer assume no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City or Developer. 12.1.6. Subcontractors. Artist shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor approved by City and Developer. All coverages for subcontractors, if 0 Page 9 of 20 � v 6 any, shall be subject to all of the requirements stated herein unless otherwise approved in advance in writing by City's Risk Manager. 12.2 Indemnification. 12.2.1. Indemnification. To the fullest extent permitted by law, Artist shall indemnify, protect, defend and hold harmless City and Developer and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all liability, claims, suits, actions arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, actual attorney fees incurred by City and Developer, court costs, interest, defense costs including fees of expert Artists or expert witnesses incurred in connection therewith and any other costs or expenses of any kind whatsoever incurred in relation to, as a consequence of or arising out of or in any way attributable, in whole or in part, to Artist's performance of this Agreement. All obligations under this provision are to be paid by Artist as City and Developer incur them. 12.2.2 Exception to Artist's Obligation to Indemnify. Without affecting the rights of City or Developer under any provision of this Agreement or this section, Artist shall not be required to indemnify and hold harmless City or Developer as set forth above for liability attributable to the sole fault of City or Developer, provided such sole fault is determined by agreement between the parties or by the findings of a court of competent jurisdiction. This exception will apply only in instances where City or Developer is shown to have been solely at fault and not in instances where Artist is solely or partially at fault or in instances where City's or Developer's fault accounts for only a percentage of the liability involved. In those instances, the obligation of Artist will be all-inclusive and City and Developer will be indemnified for all liability incurred, even though a percentage of the liability is attributable to conduct of City or Developer. 12.2.3 Artist Acknowledgment. Artist acknowledges that its obligation pursuant to this section extends to liability attributable to City and Developer, if that liability is less than the sole fault of City or Developer. 12.2.41ndemnity Provisions for Subcontractors. Artist agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subcontractor, sub tier Artist or any other person or entity involved by, for, with or on behalf of Artist in the performance of this Agreement. In the event Artist fails to obtain such indemnity obligations from others as required here, Artist agrees to be fully responsible according to the terms of this section. 12.2.5 No Waiver; Survival. Failure of City or Developer to monitor compliance with the requirements of this Section 11.2 imposes no additional obligations on City or Developer and will in no way act as a waiver of any rights hereunder. Artist's obligation to indemnify and defend City and Developer as set forth herein is binding on the successors, assigns, or heirs of Artist and shall survive the termination of this Agreement or this section. 12.3 Remedies. In addition to any other remedies City and Developer may have if Artist fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City or Developer may, at its sole option: Page 10 of 20 Oi 3 7 a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Artist to stop work under this Agreement and/or withhold any payment(s) which become due to Artist hereunder until Artist demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City or Developer may have. The above remedies are not the exclusive remedies for Artist's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Artist may be held responsible for payments of damages to persons or property resulting from Artist's or its subcontractors' performance of work under this Agreement. ARTICLE XIII. GENERAL PROVISIONS 13.1 Notices. All notices, requests, demands and other communications which are required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given (a) upon the delivery or receipt thereof, as the case may be, if delivered personally or recognized overnight courier service; or (b) on the third business day following deposit in the United States mail, sent by registered or certified mail, return receipt requested, postage prepaid, to the addresses set forth below, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. All notices shall be addressed as follows: CITY: City of La Quinta Attn: Community Services Director P.O. Box 1504 78495 Calle Tampico La Quinta, CA 92247-1504 (760) 777-7032 ARTIST: Steve Davis 4450 Blanton Heights Road Eugene, OR 97405 (541) 914-2876 DEVELOPER: Desert Recreation District Attn: Director Recreation Services 45305 Oasis Street Indio, CA 92201 (760) 347-3484 13.2 Nondiscrimination. In the performance of the services under this Agreement, neither Artist nor City nor Developer shall discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. In addition, Artist shall comply with the equality of employment opportunity provisions of State and local laws and regulations as presently existing or hereafter amended. 13.3 Entire Agreement. This Agreement and all exhibits attached hereto and incorporated herein by specific reference, embodies the entire integrated agreement and understanding between the parties hereto. There are no other agreements or understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby, except as set forth herein above. Page 11 of 20 - 0 j 3 8 13.4 Modification. This Agreement and each of the terms embodied herein may be amended, altered, changed, or modified only by a written instrument signed by each party hereto and approved by appropriate action of City and Developer. 13.5 Waiver. No waiver of performance by any party hereto shall be construed as or operate as a waiver of any subsequent default of any terms, covenants and conditions of this Agreement. The payment or acceptance of fees for any period after a default shall not be deemed a waiver of any right or acceptance of defective performance. 13.6 Governing Law; Venue. This Agreement, regardless of where executed or performed, shall be governed by and construed in accordance with the laws of the State of California. In addition to any other rights or remedies and subject to the restrictions otherwise set forth in this Agreement, any party hereto may institute legal action to seek specific performance of the terms of this Agreement, to recover damages, or to obtain any other remedy, at law or in equity, consistent with the purpose of this Agreement. Such legal actions must be instituted in the Superior Court of the County of Riverside, in the Indio Branch municipal court, or in the Federal District Court in the district of California, which includes Riverside County. 13.7 Binding Effect. This Agreement shall be binding upon and shall inure to the benefit of City, Developer, and Artist, and their respective heirs, personal representatives, successors and permitted assigns. 13.8 Severance. If a court of competent jurisdiction determines that any provision(s) of this Agreement is invalid, void, or illegal, such provision(s) shall be severed from the Agreement and shall in no way affect, impair or invalidate any other provision hereof, and such remaining provisions shall remain in full force and effect. 13.9 Substitution. Whenever in the specifications of materials or process the Scope of Services indicates or specifies materials or processes by patent or proprietary name or by name of manufacturer, such specification shall be deemed to be used for the purpose of facilitating description of the material and/or process desired, and shall be deemed to be followed by the words "OR EQUAL," and Artist may offer any material or process which shall be equal in every respect to that so indicated or specified. Artist shall not offer any substitute material or process if a substitute so offered by Artist is not found to be equal to that so indicated or specified by name, if one only be so specified or named, or, if more than one be so specified or named, then such one as shall be specified in the proposal, or if none be so specified, then such one as shall be required by City or Developer. 13.10 Effective Date. Unless a different date is provided in this Agreement, the Effective Date shall be the latest Date of Execution, hereinafter set forth below the names of the signature hereto. Should Artist fail to enter a Date of Execution, the Effective Date shall be the Date of Execution by City. 13,11 Force Majeure. In addition to specific provisions of Agreement, performance by any party hereunder shall not be deemed to be in default where delays or defaults are due to war, insurrection, strikes, lock -outs, riots, floods, earthquakes, fires, casualties, supernatural causes, acts of the public enemy, epidemics, quarantine restrictions, freight embargoes, lack of transportation, governmental restrictions or priority, litigation, unusually severe weather, inability to secure necessary labor, materials or tools, delays of any contractor, subcontractor or supplies, acts of the other party, acts or failure to act of any public or governmental agency Page 12 of 20 0139 or entity, including, without limitation, unreasonable delays in the processing and issuance of required permits for the installation of the Artwork by Artist (except that any act or failure to act of City shall not excuse performance by City) or any other causes beyond the reasonable control or without the fault of the party claiming an extension of time to perform. Notwithstanding the foregoing, market and economic conditions shall not entitle Artist to an extension of time to perform. An extension of time for any such cause shall be for the period of the enforced delay and shall commence to run from the time of the commencement of the cause, if notice by the party claiming such extension is sent to the other party within ten (10) days of knowledge of the commencement of the cause. In addition, times of performance under this Agreement may be extended by mutual written agreement by Developer, City and Artist. [THIS SPACE INTENTIONALLY LEFT BLANK — SIGNATURES BEGIN ON NEXT PAGE] 0.140 Page 13 of 20 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first written above. CITY: CITY OF LA QUINTA, a California Municipal Corporation By: THOMAS P. GENOVESE, City Manager ATTEST: VERONICA MONTECINO, CMC, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California DEVELOPER: ARTIST: DESERT RECREATION DISTRICT By: STEVE DAVIS By: Title: State License No Page 14 of 20 01�� EXHIBIT A SCOPE OF DESIGN BUILD SERVICES SCOPE OF WORK a. Artist shall furnish all labor, material, tools, equipment, etc., required to design the Artwork in accordance with the quality level and intent of the concept drawings as prepared by Artist and approved by City and Developer. b. Artist shall complete the design in sufficient scale and detail as required by City and Developer authorities for approval. C. Artist's design and specifications have been approved by City and Developer. No changes shall be made without approval of City and Developer. II. GENERAL ITEMS OF INCLUSION: The work shall include but not necessarily be limited to the following: a. Artist shall examine or cause to be examined all supporting and adjacent surfaces and record any defects to Developer and City prior to installing any material. The installation of any material constitutes the Artist's complete acceptance of all substrates as compatible with the work under this agreement. b. Artist is responsible for all repairs or replacement of any existing property or work which is damaged as a result of the performance of the work under this Agreement. C. Artist shall provide for all unloading, hoisting, scaffolding, and bracing for the Artwork. d. Artist shall provide all drilling, coring, cutting, fastening required for the artwork. III. SPECIFIC ITEMS OF INCLUSION a. Copper water feature "Oui Marquise" to be delivered and installed, weighing approximately 200 Ibs, measuring approximately 6'8"h x 4'1" x 3'w. "Oui Marquise" will be made using all new copper (.043 gauge thickness), with the copper basin using .031 gauge for the base and .043 gauge for the sides for strength. The sculpture will be grounded. Oui Marquise catch basin will include black agate rock. b. Copper water feature "LaQscape" to be delivered and installed, weighing approximately 200 Ibs, measuring approximately 2.5'h x 8'1" x 2'w. "LaQscape" will be made using all new copper (.043 gauge thickness), with the copper basin using .031 gauge for the base and .043 gauge for the sides for strength. The agave sculptures will have be given a green patina to mimic their natural color. Each agave will be a separate fountain with its own pump that will be constructed with copper tubing from the center of the fountain down through the middle of the fountain and is connected with plastic tubing which connects directly to the pump. The basin will include stones native to the desert. Page 15 of 20 0142 IV. CARE & CLEANING OF PROPOSED ARTWORK One of the greatest qualities of copper is that it is timeless. The minerals in the water help determine how copper may change over the years, which is one of its beauties. Periodically (once every other month) a small amount of chlorine will be added to the water to prevent any algae growth. A drop or two of water softener should be added to neutralize hard water. The water can be changed after a few months, or water just added to account for evaporation. If water is replaced, remove with a wet -vac and replace with fresh water, a drop or two of water softener and a small amount of bleach. The pumps will last between 3 and 7 years. Replacements are available from the artist. The artist will supply pump specifications so replacement pumps can be purchased from another vendor if preferred. The Developer and Artist will hold a dedication in tandem with the grand opening of the Wellness Center. 0143 Page 16 of 20 EXHIBIT B SCHEDULE OF PERFORMANCE SCHEDULING: Delivery and installation shall be completed by July 1, 2011. Page 17 of 20 01.14 EXHIBIT C SCHEDULE OF COMPENSATION SCHEDULE OF PAYMENT TO ARTIST BY CITY: City shall pay Artist a deposit in the amount of: City shall pay Artist after completion: Total Not to Exceed: 0145 Page 18 of 20 EXHIBIT D NOTICE OF COMPLETION FOR ARTWORK Pieces of Artwork: Qui Marquise and LaQscape WHEREAS, by that certain Art Purchase Agreement dated 2011 ("Agreement"), The City of La Quinta, a California municipal corporation ("City") contracted with Desert Recreation District ("Developer") and Steve Davis ("Artist') to provide certain "Artwork" (as defined in the Agreement); and, WHEREAS, as referenced in the Agreement, City and Developer shall furnish Artist with a Notice of Completion upon completion of the fabrication and installation of the Artwork; and, WHEREAS, such certificate shall be conclusive determination of satisfactory completion of the fabrication and installation of the Artwork, as required by the Agreement, has been satisfactorily completed. NOW, THEREFORE, the parties hereto certify as follows: 1. As provided in the Agreement, City and Developer do hereby certify that the fabrication and installation of the Artwork has been fully performed and completed. 2. Nothing contained in this instrument shall modify in any other way any executory portions of the Agreement. IN WITNESS WHEREOF, City has executed this certificate this day of 2011. CITY OF LA QUINTA; a California Municipal Corporation La 0116 Page 19 of 20 EXHIBIT E PUBLIC ART MAINTENANCE AGREEMENT Pursuant to Article VII. Additional Developers' Obligation of this Art Purchase Agreement, Developer is obligated to maintain certain Artwork as follows: 1 . Maintenance of the Public Art. Developer, its successors, assigns, and any successor in interest to the Property, covenants and agrees to maintain the Artwork in accordance with the "Reasonable Standards," as hereinafter defined. To accomplish the maintenance, the Developer shall either staff or contract with qualified and if required by law, licensed personnel to perform the maintenance work, including the provision of labor, equipment, materials, support facilities, and any and all other items necessary to comply with the requirements of this Agreement. The obligations of Developer regarding maintenance of the Artwork in accordance with this paragraph 1 are referred to herein as the "Developer Obligations." 2. Reasonable Standards. The following standards ("Reasonable Standards") shall be complied with by the Developer and its maintenance staff, contractors or subcontractors: A. Maintenance shall include, but not be limited to: keeping the art and water feature clear and free of calcium deposits and remove algae in holding ponds; and keeping water in the unit and checking the motors on a monthly basis to assure it is operating properly. B. The Artwork shall be maintained in accordance with the custom and practice generally applicable to comparable high quality commercial properties located within the City, including but not limited to, periodic cleaning of all exterior surfaces. 3. Failure to Maintain Artwork. In the event the Developer does not maintain the Artwork in the manner set forth herein and in accordance with Reasonable Standards, the City shall have the right to maintain the Artwork, or to contract for the correction of such deficiencies, after written notice to the Developer. However, prior to taking any such action, the City agrees to notify the Developer in writing if the condition of the Artwork does not meet with Reasonable Standards and to specify the deficiencies and the actions required to be taken by the Developer to cure the deficiencies. Upon notification of any maintenance deficiency, the Developer shall have thirty (30) days within which to commence, and thereafter diligently correct, remedy or cure the deficiency. If the written notification states the problem is urgent and relates to public health and safety, the Developer shall have forty-eight (48) hours to commence to rectify the problem. A. Right to Maintain. In the event the Developer fails to correct, remedy, or cure or has not commenced correcting, remedying or curing such maintenance deficiency after notification and after the period of correction has lapsed, then the City shall have the right to maintain the Artwork. The Developer agrees to pay the City such charges and costs incurred by the City in curing such maintenance deficiency. DEVELOPER: DESERT RECREATION DISTRICT Dated: By: 0117 Page 20 of 20 T4hf 4 4v Qub& COUNCIL/RDA MEETING DATE: April 5, 2011 ITEM TITLE: Consideration of Formation and Appointment of Two Members to an Ad Hoc Committee to Review the 4`h Quarter Grant Requests RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: � om BACKGROUND AND OVERVIEW AGENDA CATEGORY: BUSINESS SESSION: Z CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: As part of the 2010-2011 Fiscal Year Budget, the City Council allocated $100,000 to fund Community Services Grants. If the City Council would like to have the grant applications reviewed by a committee before they are presented to the City Council, staff would recommend the formation of an Ad Hoc Committee comprised of two City Council members. This Ad Hoc Committee would review and recommend the 41h Quarter grants to City Council on May 3, 2011. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 2 Establish an Ad Hoc Committee to consider 4th Quarter Grant Requests and appoint two City Council members to serve; or Do not establish an Ad Hoc Committee to consider 41h Quarter Grant Requests; or 3. Provide staff with alternative direction. 0148 Respectfully submitted, AA� Edie Hylton Community Services Director Approved for submission by: Thomas P. Genovese, City Manager H49 COUNCIL/RDA MEETING DATE: April 5, 2011 ITEM TITLE: Consideration of Appointment of a Delegate and Alternate to the Southern California Association of Governments (SCAG) General Assembly RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: 3 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Appoint one member of the City Council as the voting Delegate and one member as the Alternate for the SCAG General Assembly. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The SCAG General Assembly will be held on May 5-6, 2011 at the La Quinta Resort & Hotel. SCAG has requested each member city to appoint a Delegate and Alternate to vote and participate in the General Assembly. Upon appointment, both the Delegate and Alternate must file a Form 700 with SCAG as soon as possible. The City Clerk will provide a Form 700 and forward to SCAG upon completion. Staff has attached the agenda for this year's conference. 0150 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Appoint one member of the City Council as the voting Delegate and one member as the Alternate for the SCAG General Assembly; or 2. Do not make the appointmentlsl; or 3. Provide staff with alternative direction. Respectfully submitted, 11 ica J.,Wontecino, CMC, City Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 SCAG Regional Conference Agenda 0151 ATTACHMENT Thursday, May 5 8:00 a.m. - 10: 00 a.m. Registration/Continental Breakfast 10:00 a.m. Opening Remarks 10:00 a.m. - 10:30 a.m. Regional Council Meeting General Assembly Meeting 10:30 a.m. - 11:00 a.m. Highlights Include City Profiles and Year in Review Video General Session I 11:00 a.m. - 12:00 p.m. Unveiling of Draft Regional Economic Growth Strategy Lunch 12:00 p.m. - 1:30 p.m. Words from Presenting Sponsor: Southern California Edison General Session II Draft Regional Economic Growth Strategy: Stakeholder Reaction 2:00 p.m. - 3:30 p.m. SCAG's Regional Council Members, Policy Committee Members, General Assembly Delegates, City Managers, County CEOs, Transportation Agency CEOs, Business and Environmental Leaders react to the Draft Regional Economic Growth Strategy and Discuss Next Steps. 3:30 p.m. - 3:45 p.m. Break Transportation Leaders: Next Legislative Steps in Sacramento and Washington 3:45 p.m. - 5:00 p.m. Moderated by Dan Walters, Columnist, Sacramento Epee 5:00 p.m. - 6:00 p.m. No Host Reception Dinner 6:00 P.M. - 8:00 P.M. Compass Blueprint and Presidential Awards Friday, May 5 8:30 a.m. - 9:00 a.m. Continental Breakfast Breakout Sessions: 9:00 a.m. - 10:30 a.m. Breakout A: Transportation Strategies for the 21st Century Breakout B: California's Sustainable Community Strategy - Creating a New Land Use Dynamic 0159 T,d,r^FlaQ..ha COUNCIL/RDA MEETING DATE: April 5, 2011 ITEM TITLE: Discussion of Marketing Strategies for Fiscal Year 201 1-2012 RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: _ STUDY SESSION: PUBLIC HEARING: This discussion of City marketing strategies is intended to be conceptual in nature, and serve as direction for final preparation of a City Marketing Plan and corresponding budget for Fiscal Year 201 1-2012. CHARTER CITY IMPLICATIONS: The City Charter allows the City "to utilize revenues from the general fund to encourage, support, and promote economic development." A number of marketing strategies proposed for implementation in Fiscal Year 201 1-2012 intend to achieve this goal. BACKGROUND AND OVERVIEW: Every year, prior to consideration of a new City of La Quinta Marketing Plan, Council holds a study session to evaluate and discuss marketing strategies for the upcoming fiscal year. As a precursor to preparation of an updated Plan, Furino/Greene Creative (the City's professional marketing firm), in consultation with staff, has prepared recommended "Marketing Strategies for Fiscal Year 2011-2012" for Council's consideration (Attachment 1)• 0153 As outlined in more detail in the attached document, the marketing strategies for Fiscal Year 2011-2012 focus on the following main categories: 1) City of La Quinta Brand, 2) Website & New Technology Marketing, 3) Special Event Partnerships, 4) Resident Communications, and 5) Public Relations. Marketing efforts for Fiscal Year 201 1-2012 will build on what the City has accomplished this fiscal year. In consideration of the economic times and political climate, no major changes are being recommended in terms of work program or budget parameters. Furino/Greene Creative and staff will continue to implement: 1) Strong regional and local advertising campaigns 2) A cooperative marketing program to assist La Quinta businesses 3) Website, online, and social media efforts to keep up with trends in travel, tourism, and communications 4) Regular and relevant communication with La Quinta residents, and 5) Public relations efforts to ensure La Quinta receives positive media coverage Staff is proposing that the City acknowledge its 301h Anniversary, which occurs in 2012. Preliminary planning details are included in the Marketing Strategies document (page 10 of Attachment 1) and involve working with La Quinta partners, key events which already occur in La Quinta, an enhanced Mayor's State of the City program, and new La Quinta television spots. Staff proposes to work with existing resources, budgets, and events to minimize the cost of a 301h Anniversary celebration. A more complete program will be brought before Council for further consideration this summer (2011). Furino/Greene Creative will be prepared to provide an overview of various key marketing efforts, including an overview of the City's Cooperative Marketing Program and an update on the new tourism website design as well as the new iPhone "app." Staff is seeking Council direction on the marketing strategies proposed for Fiscal Year 2011-2012. Furino/Greene Creative will be in attendance to present key marketing strategies and answer any questions Council may have. The marketing items selected for implementation during this study session will become part of the City's Marketing Plan for Fiscal Year 2011-2012, which is scheduled for Council adoption on May 17, 2011. Respectfully submitted, Douglas R. Evans Assistant City Manager — Development Services 0� 5 Approved for submission by: fhomas P. Genovese, City Manager Attachment: 1. Marketing Strategies for Fiscal Year 2011-2012 0155 ATTACHMENT • FISCAL YEAR 2611 - 2012 Gri9 nf%e DESENI' — THE GOALS These proposed goals have been identified for the City of La Quinta Marketing Plan for Fiscal Year 201 1-2012: • Promote La Quinta as a premier tourist destination, both in and out of market, to attract visitors and generate revenue. • Develop and implement programs that support and promote businesses in the City that maximize their advertising budgets while promoting the shop/dine in La Quinta message. • Work closely with key City partners to strategize City -funded efforts that maximize and leverage marketing budgets. • Communicate effectively with residents on important City news, events, and programs. • Keep La Quinta top -of -mind as consumers make considerations regarding .where to shop, dine, and do business. THE TARGET MARKETS The target audiences and markets to focus efforts on include: • Adults with disposable income • Affluent couples, empty -nesters & retirement prospects • Young affluent families • Part-time/seasonal residents • People who like to travel, attend events, and may relocate to the area • Geographic regions: Coachella Valley, drive-in markets (Los Angeles, Orange County, San Diego), and selected spot markets (San Francisco, Oregon, Washington, affluent Midwest cities, and core cities in Canada). The following strategies build on the last two years' marketing efforts. The themes • for 2011-2012 continue to be based on "building on successful efforts" and "continuing to do what is working." 5 0156 NIAI�KLTFNG Srriz krrLUI1+. FOI2'PIIF, CITY of L.A QUINTA BRAND 1. Cooperative Marketing Program: Continue to expand this successful program by working with current partners, and by adding new partners to increase the amount of local and regional media exposure. Tactics for generating participation include informational group meetings, one-on- one meetings, and outreach to the center landlords for group participation. Partnerships in Fiscal Year 2010-2011 (with the City being one of the partners) included: Bob Hope Classic Program Ad - Old Town, Rockin' Baja, Okura • Horse Shows in the Sun (HITS) Program Ad - Old Town, Okura, Las Casuelas Quinta • Airport Display Ad - Las Casuelas Quinta, Old Town, Embassy Suites • BNP Paribas Tennis Daily Pairing Sheets in The Desert Sun - Old Town, La Quinta Arts Foundation • Television Campaign - La Quinta Auto Dealers Outdoor Billboard - Las Casuelas Quinta, Embassy Suites 2. Local Marketing Campaign: Continue and expand a Valley -wide advertising campaign with a "purpose -driven" message that supports La Quinta businesses and events to encourage shopping, dining, and special event attendance. The multi -tiered media plan, comprised of radio, TV, print, outdoor, and internet, will leverage all placements with PR, bonus advertising such as extra ads, web links, etc. This effort will run year-round, with emphasis on key months and events. While open to the Cooperative partners, this effort will proceed with the City message solely should no partners participate. 3. New Television Spots: Two, new 30-second television spots will be produced to showcase the City of La Quinta and all it has to offer its visitors and residents. A 301h Anniversary graphic will be used in FY 2011- 2012 (the spots will be updated with the City's promotional logo for use in subsequent yearn. The new television spots will air on cable (local channels) and the major local affiliate networks, and will be posted on the tourism website. 4. Palm Springs Life Advertorial: Produce a City of La Quinta advertorial for the Palm Springs Life October 2011 issue (the City's customary progress • piece). For the 2011 issue, there will be a new partnership between Palm Springs Life, CVEP, CVA, and Coachella Valley cities. F/G Creative and 3 0157 • staff will work with CVEP and the CVA on a new Valley -wide piece that will precede the editorial pages of the cities. It will feature CVEP's Blueprint target sectors (i.e., Healthcare/Life Science, Clean Technology, Creative Arts/Design) and will promote the Coachella Valley as a tourist destination. This project will also include an "iPad app" being created by Palm Springs Life - interactive with maps that link to the cities, websites, etc. Cities will have the ability to make minor changes to city pages at certain times during the year. 5. Tourism/Events Brochure: An important component of the Coachella Valley marketing effort includes the annual production of a "La Quinta Area Events" recap brochure that is distributed at key outlets in La Quinta (City facilities, hotels, Visitor's Center, etc.) and through the Valley -wide rack card distribution system in over 160 outlets. The brochure highlights large-scale events, programs, golf, lodging, and showcases the excitement and beauty of La Quinta with photography. 6. Regional/Out-of-Market Advertising: Continue the cohesive marketing campaign for the drive-in markets (e.g., Los Angeles, Orange County, San Diego, Inland Empire) designed to encourage hotel stays, dining, shopping, and attending events in the City. This multi -tiered approach will encompass traditional mediums such as print (e.g., Sunset and Alaska Airlines magazines) while incorporating new mediums such as Internet • pay -per -click, media website advertising, and other options. While open to the Cooperative partners, this effort will proceed with the City message solely should no partners participate. U 7. CVA Cooperative Advertising: Continue to work with the CVA on cooperative advertising in order to leverage the City's marketing dollars and reach outside markets. Target areas include: Southern California, Pacific Northwest, Midwest, and Western Canada. The various campaigns involve print, radio, and online efforts to attract more visitors to the Coachella Valley as well as support and ultimately grow air service. 8. Shopping Center Location Map: F/G Creative will work with City staff to design a new printed version of a the La Quinta Shopping Map featuring the main shopping centers and listing all tenants, for use in a variety of marketing efforts. Target completion date is August 2011. The map can be used at ICSC conferences, in City leasing efforts, and more. It will incorporate the campaign branding, photography, and a creative method of showcasing the shopping venues. The new version, once produced, will be tronsitioned to work on the tourism website as an interactive shopping and dining guide. 7 0158 Nlzu2HETING S'I11�A'I1EGIES FOR THE WE:BSITE & NEW TECHNOLOGY MARKETING 1. Travel/Tourism Website & E-Marketing: Research shows that a high percentage of travelers are gathering almost all of their travel information online. The "PlaylnLaQuinta.com" website underwent a complete redesign this fiscal year in an effort to maximize the infrastructure of the site for search engine optimization, online marketing strategies, and navigation patterns/preferences of users. The new site has premiered, and while it is geared towards tourists and visitors, it is also a great resource for residents and Valley locals. The site will continue to evolve and be updated frequently to keep events and shopping/dining listings current. Changes to the site for this fiscal year include exploring, in consultation with the La Quinta Chamber of Commerce, the addition of a page geared toward highlighting relocation and retirement in La Quinta. The marketing efforts that support and promote the website include: • A monthly Pay -Per -Click Program that attracts more unique visitors to the site from the regional drive-in market (i.e., Southern California) to dine, shop, play, and stay in La Quinta. A monthly Pay -Per -Click Program targeted to the Coachella Valley for people searching for "Dining and Shopping" keywords. Ongoing Social Internet Marketing efforts with a Facebook "fan page, which has proven to help create a buzz and generate participation in special events and programs. A pay -per -fan campaign (involving Facebook ads) was tested in an effort to build the fan base and has proven effective. The La Quinta page has over 2,000 fans now! It is recommended that this campaign continue next fiscal year. 2. Smart Phone Applications: The initial iPhone application or "app" will launch this month (April 2011). This mobile pocket travel guide, with information on shopping, dining, golf, hotels and events, plus a City map, is also a direct portal to the tourism website. The "app" is free to download and will be updated regularly. It is marketed through all advertising efforts as well as PR. Recommended future expansion includes a duplicate "app" for the BlackBerry, Android, iPad, and exploring other technologies. This continues to be a "green" marketing effort - because less information has to be printed! • 8 0159 n U NlmA KETIi\'G S'I'I2ATJ+�(AhS FOR SPECIAL EVENT PARTNERSHIPS In the current economic environment, it is recommended to continue the City's involvement with established large-scale events to create more of an association with the event and to better maximize revenue opportunities for La Quinta businesses. 1. Bob Hope Classic: With the entire event taking place in the City of La Quinta, meetings will be scheduled with event organizers early in the year to outline the sponsorship package that continues to leverage the City's investment in the event. Goals include: driving traffic and sales to La Quinta businesses, increasing room night bookings at La Quinta hotels, reaching those potentially interested in relocating to/retiring in La Quinta, and achieving national media exposure for the City. . 2. La Quinta Arts Foundation: Continue to work with the La Quinta Arts Foundation team to develop sound strategies that maximize respective advertising budgets and PR efforts while expanding the scope of the overall marketing to reach regional and possibly national markets. Coordinate marketing efforts to drive more traffic and sales to La Quinta businesses and increase room night bookings at La Quinta hotels. Assist the Foundation in promoting key events such as the La Quinta Arts Festival, Art Under the Umbrellas, and Blues & Brews. 3. Desert Classic Concours d'Elegance: Continue to work with event organizers to co -promote and leverage marketing budgets. Encourage business participation and involvement of key non-profit partners. Assist the Concours in promoting their car tour, car auction, classic car show, and all the activities tied to their annual event. 4. La Quinta Chamber of Commerce: Support and promote Chamber events such as the annual Rod & Custom Car Show and Taste of La Quinta via the City's newsletter, calendar, websites, and other promotional efforts. Work with the Chamber on the monthly "City Scene" pages in The Gem to communicate City happenings to La Quinta residents and businesses. • 5. La Quinta Auto Dealers: Encourage dealerships to participate in La Quinta special events as well as corporate events. y,9 0160 MARKETING Sri' R:ATE TIES 141O12 RESIDENT COMMUNICATIONS 1. City of La Quinta's 30{h Anniversary: F/G Creative will support the City's efforts in celebrating 30 years of incorporation in 2012. Specific tasks will include promoting planned events and programs via advertising, and providing PR support for all special anniversary activities. [Advertising and PR will be handled within the City's general marketing budget; no new funds will be allocated.] Planning and Coordination: Preliminary planning for the 30th Anniversary includes coordinating with key La Quinta partners such as the La Quinta Arts Foundation, La Quinta Historical Society, and the La Quinta Chamber of Commerce. Each organization will offer their existing events in an effort to keep overall costs down. Some of the events expected to be part of the "line up" for this special celebration in 2012 include: - La Quinta Car Show • - La Quinta Arts Festival A Taste of La Quinta - Tails on Trails and Nature Hikes - Exhibits and Historical Events at the Museum - City Birthday Party and Picnic - Resident Golf Tournament at SilverRock Resort It is anticipated that new graphics will be designed to acknowledge the 30th Anniversary events. The City may also want to consider a public art project in collaboration with the Arts Foundation that commemorates La Quinta's 30th Anniversary —to be sold as posters at the La Quinta Arts Festival in March 2012. Mayor's State of the City: In celebration of the City's 301h Anniversary, staff will work with the Chamber of Commerce to make the Mayor's State of the City event in 2012 a special one. F/G Creative will lend support and create a multi -media presentation that will highlight 30 years of success! An enhanced lunch program will be explored involving special guests and City partners. 2. City Newsletter: Continue to produce bi-annual "La Quinta City Report" newsletters targeted to La Quinta residents with information on City projects, programs, and events. Reach residents from every corner of the • City and encourage them to shop, dine, and attend events both in the 1Q,1° 0161 • Village and the northern part of the City (including Highway 111). It is recommended to continue this program, producing two newsletters per 12-month period. This includes continued posting of each issue as a PDF on the Government website for resident review. Explore a campaign to solicit resident's email addresses for a future E-Marketing Program that would include sending each issue of the Newsletter to residents via email, to eventually eliminate the need for a printed piece, thereby saving resources and funds. In addition, begin to explore uploading the Newsletter to the Tourism website and possibly creating an interactive page that further communicates the benefits of living in the City (similar to online news programs). 3. City Calendar: La Quinta's annual calendar serves as a gift to residents and highlights important meetings, key programs, and special events while showcasing the City through spectacular photography. It is recommended to continue this element for 2012. In addition, investigate a more "green" approach to the calendar that would involve printing less copies and having them available at City Hall for pick-up versus mailing them to each La Quinta household. d. The Gem: Continue to produce "City Scene" pages for The Gem (a monthly Chamber newspaper that is delivered to La Quinta residents and • Chamber members). Promote programs, classes, special events, and important City news related to: SilverRock Resort, Museum, Library, Senior Center, Community Services, Police, and special feature articles such as emergency preparedness, commission vacancies, General Plan Update, and special messages from City partners. F_ JBLYC RFEI.ATIONS Public Relations efforts will be maintained over the next fiscal year through a strategic plan that leverages all media purchases and creates a coordinated effort that results in an increase of coverage for all City events and programs. Efforts will incorporate the City's 301h Anniversary whenever possible, including specific media pitches regarding the Anniversary and any events and activities planned to celebrate the milestone. The plan will be tiered for local, regional and national efforts as follows: Local: As developed over the past two years, publicity efforts will focus on all City events that are pertinent to local businesses, residents, • and tourists through monthly Calendar listings and major releases when deemed appropriate. Emphasis will be placed on Museum, Library, t.>„ 0162 • and City events and programs. Public Relations support will be provided for any issues the City is dealing with outside the parameters of events, as necessary. Regional: Promote City events and amenities (golf, shopping, dining, museum, art, etc.) that warrant PR efforts to regional feeder markets (Los Angeles, Orange County, San Diego, Scottsdale, etc.). Where feasible, enhance PR release efforts with photos and B-roll for personal follow-up with press contacts. National: For those City events with national appeal (Arts Festival, Bob Hope Classic, etc.), develop PR strategies to incorporate outreach programs with national press contacts in print and electronic media - partnering with the national event organizers to garner additional exposure for La Quinta in conjunction with their efforts. I,000Y'I11+.Sr1`I iONIALS„ COOPERATIVE MARKETING PROGRAM • Coop partners are appreciative of the City's assistance with advertising, and have written in with very positive comments: Thank you for providing such a great advertising program and excellent service. These programs have helped so much and hope this will continue. Jay Lee, Owner of Okura Robata Grill & Sushi Bar The City of La Quinta has been extremely supportive, generous and conscientious of their local businesses through these last few difficultyears. We have especially benefited from the cooperative marketing program and the great affordable advertisement. With the City's involvement we are able to spend our advertisement budget wisely and effectively. The City is especially easy to work with and we look forward to many more co- op opportunities. — Robert and Lisa Delgado, Owners of Las Casuelas Quinta Our participation in the City of La Quinta's advertising co-op program has afforded the hotel opportunities that we would not have had on our own. By combining resources, we have been able to gain wide spread exposure that has already generated interest not only in the hotel but the city as a destination. We look forward to continuing this partnership. • — Gerri Lynch Manzo, Dir. of Sales & Marketing for Embassy Suites LQ i?n 0163 • The City's Cooperative Marketing Program has allowed Old Town La Quinta the opportunity to advertise in publications or venues that we wouldn't have been able to without the financial contribution by the City of La Quinta. A great example is the `billboard' display at the Palm Springs Airport. We had always felt this was a great place to introduce Old Town to visitors and returning homeowners, but the cost to do it alone would have had too big of an impact on our advertising budget. With the City's contribution and the reduced cost due to coop partnership, we can't afford not to participate! — Leslie Locken, Property Manager of Old Town La Quinta • i 1 U 13'-11, 0161 REPORTS & INFORMATIONAL ITEMS: b COMMUNITY SERVICES COMMISSION MINUTES February 14, 2011 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 5:30 p.m. by Chairperson Fitzpatrick. Commissioner Leidner led the Pledge of Allegiance. PRESENT: Commissioners Blakeley, Engel, Fitzpatrick, Lawrence, and Leidner STAFF PRESENT: Edie Hylton, Community Services Director; Angela Guereque, Senior Secretary PUBLIC COMMENT: None. CONFIRMATION OF AGENDA Motion - It was moved by Commissioners Leidner/Engel to confirm the agenda. Motion carried unanimously. PRESENTATIONS: None. APPROVAL OF MINUTES 1. Approval of December 13, 2010 Minutes Motion — It was moved by Commissioners Lawrence/Blakeley to approve the minutes as submitted. Motion carried unanimously. CONSENT CALENDAR - None. BUSINESS SESSION 1 . Consideration of Two Commissioners to Assist the Civic Center Art Purchase Committee. 0165 Community Services Commission Minutes February 14, 2011 -2- Director Hylton presented the staff report. Motion — It was moved by Commissioners Leidner/Engel appoint Commissioners Fitzpatrick/Blakeley to assist the Civic Center Art Purchase Committee to select Civic Center Art during the La Quinta Arts Festival. Motion carried unanimously. 2. Consideration of Participation in the Annual Egg Hunt and Community Picnic Director Hylton presented the staff report. Motion — It was moved by Commissioners Engel/Lawrence to appoint Commissioners Lawrence, Blakeley, Fitzpatrick, and Leidner to assist with the Annual Egg Hunt and Commissioners Engel, Blakeley, Fitzpatrick, and Leidner to assist with the Community Picnic. Motion carried unanimously. STUDY SESSION — None. DEPARTMENT REPORTS 1. Department Report for December 2010 2. Department Report for. January 2011 COMMISSIONER ITEMS 1. Report from Commissioners Regarding Meetings Attended. 2. Calendar of Monthly Events PUBLIC HEARING — None. OPEN DISCUSSION Director Hylton explained the current status of the Sports Complex project. Director Hylton explained the lighting issues at Pioneer Dog Park. Director Hylton explained the resident complaints about the size of the small dog park area at Seasons Dog Park. Chairperson Fitzpatrick asked how much it costs to run and maintain the pumps at the Civic Center Campus. Director Hylton stated she would look into the costs and report back. 01..66 Community Services Commission Unutes February 14, 2011 J Director Hylton stated the new Fitness Facility should be open the 2nd week of July 2011. ADJOURNMENT It was moved by Commissioners Blakeley/Lawrence to adjourn the Community Services Commission meeting at 6:11 p.m. Motion carried unanimously. NEXT MEETING INFORMATION: A Regular Meeting of the Community Services Commission to be held on March 14, 2011 commencing at 5:30 p.m. in the City of La Quinta Study Session Room, 78-495 Calle Tampico, La Quinta, CA 92253. Submitted by: QAVngG&uereque Community Services Senior Secretary 0167 REPORT/INFORMATIONAL ITEM: —(-I INVESTMENT ADVISORY BOARD Meeting February 9, 2011 CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 4:03 P.M. by Vice -Chair Spirtos followed by the Pledge of Allegiance. PRESENT: Board Members Mortenson, Blum and Spirtos ABSENT: Board Member Park OTHERS PRESENT: John Falconer, Finance Director and Vianka Orrantia, Senior Secretary 11 PUBLIC COMMENT - None III CONFIRMATION OF AGENDA - Confirmed IV CONSENT CALENDAR 1. Approval of Minutes of Meeting on January 12, 2011 for the Investment Advisory Board. Board Member Spirtos requested that the following correction be made to page 3, under appointment of Investment Advisory Board Vice -Chairperson Board Member Spirtos nominated Nolun red herself as Vice -Chairperson MOTION - It was moved by Board Members Blum/Mortensen to approve the Minutes of January 12, 2011 as amended. Motion carried unanimously. 0168 .] I&*91 LLI I *&*I 3Li7ir A. Transmittal of Treasury Report for December 2010 Mr. Falconer presented and reviewed the staff report for the month of December, advising the Board that the overall average maturity increased from 181 days to 265 days with the yield continuing to remain the same. Mr. Falconer further advised that there was an increase in the U.S. Treasury investments as a result of the drawn down in LAIF. In response to Board Member Spirtos, Mr. Falconer replied that the drawn down in LAIF was a result of some concerns with the state's budget and the extension of yield to a longer term. General discussion ensued amongst the Board and staff regarding the increase in yield in the two-year Treasury note. Mr. Falconer advised that in late January the City was in receipt of the first installment of property tax remittance, which a small portion was invested in LAIF and the remainder invested in various commercial paper and Federal Home Loan bank discount notes. In response to Board Member Spirtos, Mr. Falconer advised that the table on page 2, column "Other" the $1.00 reflected was a rounded number. Mr. Falconer further advised that under the current Investment Policy there are two classifications of Medium -Term Notes: TLGP and Non-TLGP Corporate Notes. Reflected on page 4 are the current reclassification changes which went from 10% to 20%. MOTION — It was moved Board Members Mortenson/Blum to review, receive, and file the Treasurers Report for August, 2010. Motion carried unanimously. B. Consideration of Fiscal Year 2011-2012 Work Plan Items and Review the 2011-2012 Investment Policy Mr. Falconer summarized for the Board the process of the review of the 201 1- 2012 Work Plan Items and the 2011-2012 Investment Policy. Mr. Falconer suggested to the Board that one of the items for consideration would be an alternative to LAIF. 2 0169 General discussion ensued amongst the Board and staff regarding the concerns of LAIF and possible alternatives. In response to Board Member Mortenson, Mr. Falconer clarified that CAMP is a joint power authority set up similar to LAIF with same day liquidity, managed by PF&M and similar to that of a commercial money market funds. In response to Board Member Spirtos, Mr. Falconer advised that due to the policy's buy and hold policy, the City does have exceptions to sell an investment prior to maturity (i.e. liquidity or risk of loss of principal). In response to Board Member Blum, Mr. Falconer advised that the City uses brokers such as those used by LAIF, with the only difference is the dollar invested by LAIF vs. that of the City are larger. Continued general discussion ensued amongst the Board and staff regarding LAIF. MOTION — It was moved by Board Members Spirtos/Mortenson to continue the review of the 201 1-2012 Work Plan and the 201 1-2012 Investment Policy. Motion carried unanimously. C. California Municipal Treasurer's Conference — San Diego, CA April 19 — 22, 2011 Mr. Falconer presented the staff report advising that the Annual California Municipal Treasurers Association Conference will be held April 19 — 22, 2011 in San Diego, California. Mr. Falconer further advised that the City does provide for one staff member and two Board Members to attend upon Council approval. Board Members Spirtos and Mortenson volunteered to attend. MOTION — It was moved by Board Members Blum/Mortenson to have Investment Advisory Board Members Spirtos and Mortenson attend the CMTA Conference in San Diego, CA. Motion carried unanimously. VI CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report — January 2011 Mr. Falconer presented and reviewed the January 2011 Month -End Cash Report advising that page 2 reflects the overall investments for the month totaling $10 3 0170 million, $5 million in commercial paper at 25 basis points for 45 days and $5 million in Federal Home Loans Bank Discount Notes at 12 basis points for 30 days. Noted and Filed B. Pooled Money Investment Board Reports — November 2010 General comment was made by Mr. Falconer advising that the average life for LAIF in comparison to a year ago has declined from 222 days to 184 days, with the rate also down from 61 basis points to 45 basis points. Noted and Filed VII BOARD MEMBER ITEMS - None Vill ADJOURNMENT MOTION - It was moved by Board Members Mortenson/Blum to adjourn the meeting at 4:46 p.m. Motion carried unanimously. Submitted Vianka Orrantia Senior Secretary rd 0111 Department Report: 1 A yyCy. Ow,'4� yoFTt� TO: The Honorable Mayor and Members of the City Council FROM: Bret M. Plumlee, Assistant City Manager, Management Services/% DATE: April 5, 2011 SUBJECT: Department Report — Response to Public Comment The following public comments were made at the March 15, 2011 City Council meeting: 1. Michael Reinhardt, Executive Manager, Torre Nissan, introduced George Velarde, Dealer Principle, Kathy Gleason, Nissan North America West Region Area Manager, and Philip Bum, Nissan North America Riverside Dealer Operations Manager. A presentation was given of the proposed remodeling and redesign of Torre Nissan La Quinta. 2. Ed Alderson, Coachella Valley Rescue Mission, thanked the City Council for the Community Services Grant award. He stated the construction of the new facility is underway and will be completed in November. 0112 Department Report: 1- a, ok o c&tT //vim. r/j�D'/ Qum& �OF t1 TO: The Honorable Mayor and Members of the City Council The Honorable Chairman and Members of the Planning Commission FROM: Les Johnson, Planning Directo>r—V() DATE: April 5, 2011 SUBJECT: Department Report - General Plan Monthly Update Throughout the month of March, Planning and Public Works staff focused their efforts on the Traffic and Circulation Element of the General Plan Update. Iteris, the City's traffic engineering consultant, submitted the City-wide Traffic Impact Analysis, consisting of data collected from the City-wide traffic survey conducted last fall. The report also contained assumptions for the updated traffic modeling program, which is currently under review by staff. Terra -Nova, the City's General Plan consultant, also began working with staff on a draft version of the Sustainability and Traffic and Circulation Elements. 0173 T4hf 4 4 a" COUNCIL/RDA MEETING DATE: April 5, 2011 ITEM TITLE: Public Hearing to Consider a Resolution Adopting the Fiscal Year 2011-2012 Through 2015- 2016 Capital Improvement Program and Making Certain Findings Pursuant to Health and Safety Code Section 33445(a) RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Conduct a public hearing pursuant to Government Code Section 66002 and Health and Safety Code Section 33679 and adopt a Resolution approving the Fiscal Year 201 1- 2012 through 2015-2016 Capital Improvement Program (CIP) (Attachment 1), making certain findings pursuant to Health and Safety Code Section 33445(a), and consenting to the use of La Quinta Redevelopment Agency (RDA) funding for the improvements identified in the CIP. FISCAL IMPLICATIONS: Adoption of the Resolution will designate the funding sources for the projects identified in the Fiscal Year 2011-2012 through 2015-2016 CIP and make the necessary findings pursuant to the Health and Safety Code for use of Redevelopment Agency Project Area No. 1 funds for projects within Project Area No. 1 and Project Area No. 2 funds for projects within Project Area 2. The first year of the five-year forecast, or capital budget, will be included in the City's annual operating budget. When the City Council approves the annual operating budget for Fiscal Year 201 1-2012, it will also authorize the expenditure of $65,526,489 for Fiscal Year 2011-2012 capital project expenditures. The CIP was developed in a conservative manner. Projections were formulated utilizing conservative estimates consistent with operating revenues. The projects listed Ml for the next five years, as shown, are based on considered need and available funding with conservative projections of anticipated collections of Development Impact Fees. Several of the projects proposed for funding during Fiscal Year 201 1-2012 are partially funded with Redevelopment Agency Project Area No. 1 and Project Area No. 2 funds. These projects will be directly impacted if the state chooses to abolish redevelopment agencies. CHARTER CITY IMPLICATIONS: Several of the proposed projects identified for funding during Fiscal Year 201 1-2012 will be funded with RDA funding, or state and federal funding. These projects will be subject to state and/or federal prevailing wage requirements. BACKGROUND AND OVERVIEW: On March 15, 2010, staff presented the draft Fiscal Year 2011-2012 through Fiscal Year 2015-2016 CIP to the City Council for review and discussion during the study session. Following discussion, it was the consensus of the City Council that the CIP be addressed during a public hearing on April 5, 2011. During the study session, staff presented several RDA project area funded projects for Council's consideration that were not included in the discussion draft. The projects included: Fred Waring Drive Reconstruction (Washington Street to Adams) Miles Avenue Reconstruction (Adams Street to Dune Palms Road) City Entrance Monuments & Landscape Improvements Dune Palms Road at Westward Ho Apartments Washington Street Senior Housing (Testa) Washington Street Apartments Rehabilitation Each of these projects and its associated costs are included within the CIP and scheduled to receive funding during Fiscal Year 2011-2012. Because the last two projects (e.g., the two housing projects located on Washington Street) involve the RDA funding the construction of publicly owned buildings, California Health and Safety Code Section 33679 requires that the City Council hold a public hearing on the proposed RDA funding for those projects, and that the RDA prepare a summary report that (i) estimates the amount of RDA tax increment required for those projects, (ii) sets forth the facts supporting the findings required to be made pursuant to Health and Safety Code Section 33445(a) for those projects, and (iii) sets 0175 forth the redevelopment purpose of the proposed funding for those projects. The summary report, a copy of which is attached to this report as Attachment 2, has been prepared by staff and has been made available for public review and inspection. Provided for the Council's consideration is the amended CIP commencing in the 201 1- 2012 Fiscal Year. A copy of the amended CIP is presented as Attachment 1. This document is a statement of the City's goals, objectives, and priorities for a five-year CIP and the financial commitments required to accomplish those objectives. The following assumptions should be taken into account when reviewing the CIP: 1. The City Council has reaffirmed prior policy to maintain sufficient General Fund emergency reserves, a General Fund reserve for cash flow purposes, and allocation of sufficient funds to cover current contracted and authorized capital improvement projects. 2. Because of increases in ongoing maintenance costs, the addition of completed improvements and the provisions of Proposition 218, the lighting and landscape district will continue to require additional funding in the future. The current fund balance and annual assessment revenues are inadequate to cover all future capital and operational cost increases. The alternative would be to continue to defer specific lighting and landscape improvements and/or reduce existing landscape maintenance activities until such time that other revenue sources are available. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Conduct a public hearing pursuant to Government Code Section 66002 and Health and Safety Code Section 33679 and adopt a Resolution approving the Fiscal Year 2011-2012 through 2015-2016 CIP, making certain findings pursuant to Health and Safety Code Section 33445(a), and consenting to the use of La Quinta RDA funding for the improvements identified in the Capital Improvement Plan; or 2. Conduct a public hearing pursuant to Government Code Section 66002 and Health and Safety Code Section 33679, modify the Fiscal Year 2011-2012 through 2015-2016 CIP, and direct staff to make necessary revisions, and adopt a Resolution approving the Fiscal Year 2011-2012 through 2015-2016 Capital Improvement Program at a future City Council meeting; or 0176 3. Provide staff with alternative direction. Respectfully submitted, jT'othy R. o n a s n, P.E. Public WoiJ s Dirhetor Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Capital Improvement Program 2. Summary Report 0177 RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADOPTING THE FISCAL YEAR 2011-2012 THROUGH 2015-2016 CAPITAL IMPROVEMENT PLAN, CONSENTING TO THE EXPENDITURE OF FUNDS BY THE LA QUINTA REDEVELOPMENT AGENCY FOR CERTAIN IMPROVEMENTS SET FORTH IN SAID PLAN, AND MAKING CERTAIN FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33445(a) WITH RESPECT TO THE AGENCY'S EXPENDITURES WHEREAS, pursuant to Government Code Section 66002, the City of La Quinta (the "City") is required to review and adopt a Capital Improvement Plan (the "Plan"); and WHEREAS, the City is required to conduct a noticed public hearing for consideration and adoption of the Plan; and WHEREAS, notice of the public hearing has been given pursuant to Government Code Section 65090; and WHEREAS, the Plan is a five-year planning instrument used by the City to identify capital improvement needs and to coordinate financing and timing of those needs in a manner that maximizes the return to the public; and WHEREAS, the Plan is a statement of the City's goals, objectives and priorities for a five-year Plan and the financial commitments required to accomplish those objectives; and WHEREAS, the Fiscal Year 2011-2012 through 2015-2016 Plan proposes approximately $123,389,158 in improvement projects and $138,220,579 of unfunded additional improvement projects over the five-year period, commencing on July 1, 2011 and ending June 30, 2016; and WHEREAS, the amount allocated from the Plan for first -year projects, called the "Capital Budget," proposes $65,526,489 in improvements, as shown in Exhibit 1, which is attached hereto and made a part of this Resolution; and WHEREAS, there is inadequate funding within the City's General Fund or from other sources to completely and fully fund the improvements identified within the Capital Budget; and oils Resolution No. 2011- Capital Improvement Plan Adopted: April 5, 2011 Page 2 WHEREAS, the completion of the improvements identified within the Capital Budget that are located inside La Quinta Redevelopment Project Area No. 1 ("Project Area No. 1 "), which are identified on Exhibit 1 as funded by "PA #1 " (the "Project Area No. 1 Improvements"), will help to obtain the goals and objectives of Project Area No. 1 as well as to afford an opportunity to eliminate conditions of blight in Project Area No. 1; and WHEREAS, the completion of the improvements identified within the Capital Budget that are located inside La Quinta Redevelopment Project Area No. 2 ("Project Area No. 2"), which are identified on Exhibit 1 as funded by "PA #2" (the "Project Area No. 2 Improvements"), will help to obtain the goals and objectives of Project Area No. 2 as well as to afford an opportunity to eliminate conditions of blight in Project Area No. 2; and WHEREAS, with the legislative body's consent and the satisfaction of certain specified requirements set forth in Health and Safety Code Section 33445, the California Community Redevelopment Law (Health and Safety Code Section 33000 et seq.) (the "CRL") authorizes redevelopment agencies to expend tax increment funds to acquire real property for, and to fund the cost of the installation and construction of, publicly owned buildings, facilities, and improvements; and WHEREAS, certain of the Project Area No. 2 Improvements involve construction of new publicly owned affordable housing buildings (the "Washington Street Work"); and WHEREAS, Health & Safety Code Section 33679 requires that before a redevelopment agency can expend tax increment funds to fund the cost of the installation and construction of publicly owned buildings the agency must prepare a Summary Report to consider the agency's proposed payment for such installation and construction, that the agency's board of directors and the legislative body conduct a noticed joint public hearing with respect to the proposed payment, and that the approval of the proposed payment be accompanied by certain findings and determinations; and WHEREAS, a Summary Report for the Washington Street Work has been prepared and the joint public hearing has been conducted in accordance with applicable requirements of law; and WHEREAS, the City Council has considered all the information and evidence set forth in the Summary Report and presented by persons wishing to appear and be heard concerning the impact of the Washington Street Work on Project Area No. 2 and the City as a whole; and 0179 Resolution No. 2011- Capital Improvement Plan Adopted: April 5, 2011 Page 3 WHEREAS, the Washington Street Work and all of the other Project Area No. 2 Improvements are in accordance with the Redevelopment Plan for Project Area No. 2 and are of benefit to Project Area No. 2 and the City of La Quinta; and WHEREAS, the Project Area No. 1 Redevelopment Plan for Project Area No. and the City of La Quinta; and Improvements are in accordance with the 1 and are of benefit to Project Area No. 1 WHEREAS, all action required of the City to be taken precedent to review and consideration of the Washington Street Work and all of the other Project Area No. 2 Improvements, and the Project Area 1 Improvements by the City have been taken in accordance with applicable law. NOW THEREFORE, BE IT RESOLVED, by the La Quinta City Council, as follows: SECTION 1. The above recitations are true and correct. SECTION 2. Pursuant to Health and Safety Code Section 33445(a), the City Council finds and determines that: A. The Project Area No. 1 Improvements are of benefit to Project Area No. 1, by helping to eliminate blight within Project Area No. 1, in that the Project Area No. 1 Improvements consist of public infrastructure improvements, and the Redevelopment Plan for Project Area No. 1 provides for the elimination, and prevention of the spread, of blight and blighting influences through the installation, construction, or re- construction of streets, utilities, and other public facilities and improvements. B. The Project Area No. 2 Improvements (other than the Washington Street Work, which is addressed in Paragraph C below) are of benefit to Project Area No. 2, by helping to eliminate blight within Project Area No. 2, in that the Project Area No. 2 Improvements (other than the Washington Street Work, which is addressed in Paragraph C below) consist of public infrastructure improvements and one property acquisition, and the Redevelopment Plan for Project Area No. 2 provides for the elimination, and prevention of the spread, of blighting influences through the installation, construction, reconstruction, redesign, or reuse of streets, utilities, curbs, gutters, sidewalks, traffic control devices, flood control facilities and other public improvements, and also provides for property acquisition as a means of eliminating and preventing the spread of blighting influences. 018O Resolution No. 2011- Capital Improvement Plan Adopted: April 5, 2011 Page 4 C. The Washington Street Work is of benefit to Project Area No. 2, by providing housing for low- or moderate -income persons, in that the Washington Street Work consists of the construction of additional affordable housing units and necessary on- and off -site improvements D. No other reasonable means of financing the Project Area No. 1 Improvements or the Project Area No. 2 Improvements are available to the community, for the following reasons: (i) City monies are dedicated to critical police, fire, and other necessary expenditures, including other capital improvement projects; (ii) the only practical means of paying for the Project Area No. 1 Improvements and the Project Area No. 2 Improvements is to use Agency funding; (iii) without Agency funding for the Project Area No. 1 Improvements and the Project Area No. 2 Improvements, the Project Area No. 1 Improvements and the Project Area No. 2 Improvements would not be completed, all to the detriment of Project Area No. 1 and Project Area No. 2. D. The Project Area No. 1 Improvements and the Project Area No. 2 Improvements are consistent with the Agency's implementation plan adopted pursuant to Health and Safety Code Section 33490 (the "Implementation Plan"), in that improving public infrastructure and facilities within Project Area No. 1 and Project Area No. 2 are goals set forth in the Implementation Plan, and acquiring the Village Area Land described in Exhibit 1 and performing the Washington Street Work are proposed projects set forth in the Implementation Plan. SECTION 3. The Agency's expenditure for the Project Area No. 1 Improvements and the Project Area No. 2 Improvements is necessary to effectuate the purposes of the Redevelopment Plans for Project Area No. 1 and Project Area No. 2 and is in the best interests of the City of La Quinta. SECTION 4. The City Council hereby adopts the Fiscal Year 2011-2012 through 2015-2016 Capital Improvement Plan, approves the Capital Budget, and authorizes the inclusion of the Capital Budget into the Fiscal Year 201 1-2012 operating budget, which appropriates funds for specific facilities, equipment and improvements. SECTION 5. The City Council hereby consents to the Agency's funding of the Project Area No. 1 Improvements and the Project Area No. 2 Improvements. 0181 Resolution No. 2011- Capital Improvement Plan Adopted: April 5, 2011 Page 5 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 5th day of April, 2010, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CIVIC, CITY CLERK City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 0182 0183 FISCAL YEAR 2011/12 THROUGH FISCAL YEAR 2015/16 CAPITAL IMPROVEMENT PROGRAM BACKGROUND AND OVERVIEW This document is a statement of the City's goals, objectives, and priorities for a five-year Capital Improvement Program (CIP) and the financial commitments required to accomplish those objectives. The purpose of the CIP is to provide the City with a long-range program for major municipal capital construction projects based on the systematic development of an accompanying financial plan. The CIP is a five-year planning instrument used by the City to identify capital improvement needs and to coordinate financing and timing of those needs in a manner that maximizes benefit to the public. As each annual budget is prepared, additional projects and priority needs are identified and added to the program to maintain a total five-year plan. The first year of the CIP is titled the Capital Budget and is based on existing fund balances and projected revenues. The capital budget is incorporated into the annual City "Operating" Budget, which appropriates funds for specific facilities, equipment and improvements. Projects slated for subsequent years in the program are approved on a planning basis only and do not receive expenditure authority until they are incorporated into the capital budget. The CIP will be updated annually and can be amended at any time based on revenue availability and changes in project priorities. As such, tentative City Council endorsement of the five-year program is desirable for the effective implementation of the City's goals and objectives. Capital improvements are major projects undertaken by the City that are generally not recurring on a long-term, annual basis. In this sense they are differentiated from Maintenance and Operation (M&O) expenditures for normal City operation. They include design, inspection, testing, project administration, land and/or right-of- way acquisition, construction or modification of buildings or facilities, and public infrastructure construction or modification. The CIP for Fiscal Years 2011/2012 through 2015/2016 includes a listing of projects by fiscal year priority and type of improvement. These projects are presented in summary on Exhibit 1 . The fiscal year a project is scheduled depends on the availability of specific funding sources, operation and program needs, and prior City Council policy. Projects include bridge, street, traffic signals, drainage, landscaping and lighting, parks, and city facilities. Only those projects that have identified funding sources in the five-year period are listed within a fiscal year. n85 11 a � u '+ z � a '^ N O W ~ ~ WC W a � ~ N w fSl X _ U _ > J F _ J a V a vi a LL V N » i 0186 Those projects that are designated as "additional projects" do not have identified funding sources through the term of the five-year program, or, in the case of DIF funded projects, a long-term collection period is required to develop the specified project. The additional projects are presented in summary on Exhibit 2. The identification of additional and/or alternative funding sources will be addressed during the annual review and approval of subsequent CIPs. Each project is described in brief detail including a description of the project, the location of the project, a breakdown of the estimated project cost, the revenue sources proposed to be used to fund the project, and an estimate of the annual M&0 costs associated with the capital improvement. The completion of any specific capital improvement project may have a direct impact on the M&0 budgets of the General Fund and other funds. An estimate of these future costs is necessary to assess whether there is financial capacity within the operating budget to cover these ongoing costs. All project costs included in the CIP are at current year project estimates. No inflation factors have been utilized in determining costs for projects in Fiscal Years 2011/2012 through 2015/2016. The 2010/2011 CIP identified $6,267,558 in capital improvement projects. All 2010/2011 projects are either completed, are currently in the design or construction stage, or will have contracts awarded by the end of the fiscal year. Included in the CIP document is a "Capital Improvement Program Fiscal Year 2010/2011 Project Status Report," which lists: one 1996/1997 project underway, one 2004/2005 project carried over, four 2006/2007 projects carried over, one 2006/2007 projects underway, three 2007/2008 projects underway, eight 2008/09 projects completed, eleven 2009/10 projects underway, ten 2009/10 project completed, ten 2010/11 projects underway, and three 2010/11 project completed. Also included is a "Carryover Project Summary" which provides the life -to -date expenditures for all active CIP projects. Fiscal Year 2011/2012 proposes $65,525,489 in capital improvement projects. There are a total of fourteen projects identified for this fiscal year. Two projects are recurring as part of a .long term plan to fill missing sidewalk links (199702- Sidewalks-Various Locations) and to install new or upgrade existing handicap access ramps (Project Number 199703-Handicap Access Ramp -Various Locations) to comply with the ever evolving ADA standards. Project Number 200712— Community Park Land Acquisition proposes to appropriate additional Quimby Funds in the amount $325,000 for use in acquiring land for the future Community Park. Project Number 200911 Washington Street Apartment Rehabilitation proposes to appropriate Finance Authority Bond Proceeds to assist in the development of the project. 01.87 3 ,o= W n�p cdm cii i>?�a5= 3$ W m m W a V U y GW 3 "2 0 m E f rn raj =m ¢06$�NQP�bby iyN 7 u &m C Oa' N Am?o o `u sm-m �o wiEmEs$EE." _ migw'n' �rnrnrnr`nmwrn o, o,` mwwwm 'a aUo=��"o �$d - 'mn' N NNiA'-NNNNv1N✓�1 ipNNNbNNU � m y - F'^ qV3 CNC��`�'E'E'E'c'E ma'.E �'E gEgm na Vim m['•a ~b'� Eyrj �6`nNw� 1-FFFriF FFFF F`F F4eFFFFa Z2`o E=Ui42 um5 z zzzzzzzzzzF u�3VymN_ z� m�v3�> °aaaasas�a�aaaaa�000a aka °a aaaa aka a�aaa� X $®8 �IWS <N1`K16NSb SY: <fIQNL $ LL b ^ S CC��eWl1l 1If fi1i1 & � 14�9a uo wffi sod 3 c�E a" e E 9 ' sm 2`&w m " QVc Z. w`o w 2q �'°_ E q� Q33e �rcrc nnn aE nEE p mO ZEE. m 2 y29 E j Em $ S N 99 2 e 8 B U $°£0-9 2039� ° m mm EE9 �¢rcJ � rc .ev WFmO Q N �Q> _ o`m mm mm 8 m 6 a Em` N_8 c'EE �ii6 2 amaa us �BE yaa9 iiP c35$oa^m°�� mom2eQc'C5 2^ rcg a'3 3$ifsan°a'a'a'2 mQKK E o v+�n n 9mo�rvng nrmr t+E �S o S $o oaoa^ o < <42«o�s2<4<ax4«<_«_<ss < Fi 0188 There are ten new projects proposed to complete the 201 1 /2012 CIP. These projects include: 201101 - Highway 111 at Washington Street Intersection Improvements 201 102 - Coral Mountain Apartments 201 103 - Highway 111 Sidewalk Improvements 201 104 - Fred Waring Drive/Palm Royale Median Island Landscape Improvements 201 105 - Dune Palms Road Bridge Improvement (Spanning the Whitewater River) 201106 - Fred Waring Drive Reconstruction (Washington Street to Adams Street) 201 107 - Miles Avenue Reconstruction (Adams Street to Dune Palms Road) 201 108 - Highway 111 Landscape Enhancements (City Entrance Monuments) 201 109 - Westward Ho/Dune Palms Road Affordable Housing Improvements 201 110 - Washington Street Senior Housing Several of the projects proposed for funding during Fiscal Year 201 1 /2012 are partially funded with Redevelopment Agency Project Area Number 1 and Project Area Number 2 funds. These projects will be directly impacted if the Redevelopment Agency is abolished. Fiscal Year 2012/2013 proposes $12,895,912 in capital improvement projects. There are a total of four projects identified for this fiscal year. These projects include the sidewalk and handicap ramp recurring projects previously listed, additional appropriations to project 201102-Coral Mountain Apartments, and one new project: 201201-Adams Street Signal and Street Improvements. Fiscal Year 2013/2014 proposes $25,942,757 in capital improvement projects. There are a total of four projects identified for this fiscal year. These projects include the sidewalk and handicap ramp recurring projects previously listed, the City's final appropriation to project 201102-Coral Mountain Apartments, and the construction phase of the SilverRock Resort Clubhouse. 200610 - SilverRock Resort Clubhouse - Construction Phase. While the design phase of the project is substantially complete, staff believes the project should be delayed until the local economy improves and the future of Redevelopment Agency (RDA) Funds is resolved. As such, staff recommends the construction phase of the SilverRock Resort Clubhouse be delayed at this time and be reconsidered for funding during Fiscal Year 2013/2014. Fiscal Year 2014/2015 proposes $18,989,000 in capital improvement projects. There are a total of three projects identified for this fiscal year. These projects include two previously listed sidewalk and handicap ramp recurring projects, and the construction phase of the second SilverRock Resort Golf Course. 0189 5 200608 — SilverRock Resort Phase 11 Golf Course. For the same reasons discussed above for the Clubhouse, staff is recommending the Resort Golf Course be delayed until the local economy improves and the future of Redevelopment Agency (RDA) Funds is resolved. Fiscal Year 2015/2016 proposes $35,000 in capital improvement projects. There are two projects identified for this fiscal year. These projects include the two previously listed sidewalk and handicap ramp recurring projects. There are sixty Add Projects identified under the current CIP Additional Projects (Add Projects) list that are not scheduled for funding within the next five years. The costs associated with the implementation of these projects are estimated at $138,220,579. Please refer to the detail sheets located under the Additional Projects tab for project specific information regarding these additional projects. There are six developer completed projects currently identified with City Council approved Developer Reimbursement Agreements. The cost associated with these projects is estimated at $3,546,952. Summary information associated with these projects is presented in the Revenue Summary and Expenditure Summary Sections. In addition, detail sheets are presented at the tab labeled Developer Reimbursement Request (DRR). The information presented within this section provides the Council with a status and summary of Developer requested reimbursements for projects eligible for future funding by the Transportation DIF. In accordance with the approved agreements, reimbursement will be made when Transportation DIF funding becomes available. Each of the these projects have been prioritized based on following adopted prioritization criteria and have been ranked from highest to lowest priority for future funding. PTS 'DIF AMOUNT PAID BY DEVELOPER 0 0% of Construction Cost 2 $0 to 25 % of Construction Costs 4 25% to 50% of Construction Cost 6 50% to 75% of Construction Costs 8 75% to 100% of Construction Costs 10 1 Over 100% of Construction Cost PTS ROADWAY CLASSIFICATION 1 Collector 2 Secondary/Modified Secondar 3 Primary Arterial IA or B) 4 Major Arterial/Augmented Major 5 Bride Improvement PTS 2DEFINABLE TRANSPORATION NEED 0 Landscape Only 1 Installed %: Median Curb 2 Installed Full Median Curb and Median Island Landscape 3 Improved One Lane of Travel and Installed Median 4 Improved Two Lanes of Travel and Installed Median 5 Improved Roadwa to Ultimate General Plan Configuration PTS 'AGREEMENT LONGEVITY 0 1 Year or Less 1 Over 1 Year but Less than 2 2 Over 2 Years but Less than 3 3 Over 3 Years but Less than 4 4 Over 4 Years but Less than 5 5 1 5 Years or More 'DIF Amount Paid by Developer - This criterion is weighted by a factor of 2. Definable Transportation Need - only count if improvements are over and above what is normally required. In the case of a point tie between two or more developer agreements, the date the agreement was approved by the City Council will break the tie and establish the priority order. 6 MA According to the current Cash Flow Model for Fiscal Year 2011/2012, Transportation DIF funding is not available at this time to reimburse the developers for eligible improvements. At the time funding does become available, staff will return with funding level recommendations for the list of prioritized projects. The following assumptions should be taken into account when reviewing the CIP: 1. The City Council has reaffirmed prior policy to maintain sufficient General Fund emergency reserves, a General Fund reserve for cash flow purposes, and allocation of sufficient funds to cover current contracted and authorized capital improvement projects. 2. Because of increases in ongoing maintenance costs, the addition of completed improvements and the provisions of Proposition 218, the Lighting and Landscape District may not have sufficient funding in the future. The current fund balance and annual assessment revenues are inadequate to cover all future capital and operational cost increases. The alternative would be to continue to defer specific lighting and landscape improvements and/or reduce existing landscape maintenance activities until such time that other revenue sources are available. 0101 7 CITY OF LA QUINTA CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2010/2011 PROJECT STATUS REPORT 1996/97 PROJECT UNDERWAY 199603 - Washington Street Storm Drain Improvements - Construction Phase 2004/05 PROJECTS CARRIED -OVER 200407C - Traffic Signal (Jefferson. @ Ave 53) - On Hold 2006/07 PROJECTS CARRIED -OVER 200607 - SilverRock Resort Phase II Infrastructure - On Hold 200608 - SilverRock Resort Phase II Golf Course - On Hold 200610 - SilverRock Resort Clubhouse - On Hold 200611 - SilverRock Resort Entry Features - On Hold 2006/07 PROJECTS UNDERWAY 200606 - Adams Street Bridge Spanning the Whitewater River - Construction Phase 2007/08 PROJECTS UNDERWAY 200707 - Traffic Signal (Dune Palms @ Retail Center) - Under Design 200712 - Community Park Acquisition - Underway 200719 - La Quinta Sports Complex Rehabilitation - Construction Phase 2008/09 PROJECTS COMPLETED 200801 - Laguna de la Paz Sound Attenuation Wall 200802 - Traffic Signal (Desert Club @ Ave 52) 200803 - Village/Cove Area Fire Station (Phase 1) 200804 - Phase II - Village Enhanced Pedestrian Crossings 200805 - Fred Wolff Bear Creek Nature Trail 200806 - Colonel Paige Sports Field Lighting 200816 - Highway 111 Signal Equipment & Interconnect 200818 - Washington Street Widening 2009/10 PROJECTS UNDERWAY 200901 - Avenue 50 Bridge Spanning the All American Canal - Indio Lead 200902 - Madison (Avenue 50 to Avenue 52) - Indio Lead 200903 - Highway 111 Median Island Landscape Improvements - Under Design 200904 - Dune Palms Road Street Improvements - Under Design 200910 - "A" Street Extension (Dune Palms to Komar Center) - Under Design 200911 - Washington Street Apartments Rehabilitation - Under Design 200913 - Relocation of Coachella Canal at SilverRock Resort - CVWD Lead 200914 - Highway 111 Utility Undergrounding - Underway with IID 200918 - Landscape Greens Improvement 200922 - Eisenhower Drive and Calle Tampico Signal Interconnect - Construction Phase 200924 - Adams, Miles, Dune Palms Road Signal Interconnect - Construction Phase 2009/10 PROJECTS COMPLETED 200905 - Seasons Park Dog Park 200906 - Adams Park Playground Equipment 200907 - Fritz Burns Park Playground Equipment 200908 - Seasons Park Playground Equipment 200909 - Pioneer Park Dog Park and Parking Lot 200912 - RDA Owned Cove Homes Landscape Conversion 200915 - Drainage Improvements (NE Corner of Simon & Washington) 200916 - Jefferson Street Landscaping (Vista Grande to Westward Ho) 200919 - Village Area Sidewalk Infill Improvements 200921 - Monroe Pavement Rehabilitation 0192 CITY OF LA QUINTA CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2010/2011 PROJECT STATUS REPORT 2010/11 PROJECTS UNDERWAY 201003 - Avenue 50 @ Park Avenue Drainage Improvements - Under Design 201004 - Avenue 48 @ Jefferson Street Drainage Improvements - Under Design 201006 - Washington Street Dual Left Turn Lanes @ Avenue 48 - Under Design 201007 - Highway 111 Dedicated Right Turn Lane - Study Phase 201008 - Phase II Washington Street Drainage Improvements - Under Design 201009 - Washington Street Right Turn Lane @ Eisenhower Drive - Under Design 201010 - Village Area Land Acquisition 201011 - Eisenhower Drive @ Sinaloa Traffic Signal or Round -A -Bout - Study Phase 201013 - Miles Avenue Median Island Landscape - Construction Phase 201014 - Avenue 50 Widening Improvements - Construction Phase 2010/11 PROJECTS COMPLETED 201001 - Ahmanson Drive Street and Drainage Improvements 201002 - SilverRock Resort Temporary Club House Parking Lot Drainage Improvements 201005 - Colonel Paige Middle School Restroom 9 0193 0 a i _ a - °� 000o S� Sono Yoo oao no°c o coo o °a .p o bo.:oo :ood6 mo6 6c 'o -o on 70 oz -- '0 c c 0 °o 0 0 8 ° oo$'b 8co c o6a coo n� a oo coo - cn -Oo °o mo eoomo c°o°os Q O_ 2 U F ZO U Z >z> z'a2 Tix6O _ oc �Fa�i°onz£ az a oo;, za<Uz ze F cco mr�_> a m >m ° 3acx i n z w a F zz < ^3 ac, °yoex n zz aa$i c ° 3z. 3.- 3F z ?z�=c:-z'y� i P a s z of zo> ¢-- ox^^i3a < < zz> z¢ z. n o ° c a Fn iz <.-aic¢za?xzzF 'z 3z� 33naa�� _aF_�anmma^inn°» z^aF3o�¢<�a3s'�I; J3>a �'a nEacn<>a�33�3>`nnn£'�° Wi au_ _ _____ __ _____ - _ __ _ --------- _ _ _ _ _ ___ _ _______S __ -- 2 '7 5 . . . ji" Ai s n�ti 0194 10 99 Of 0195 |! \� §!! 62. 0196 1 LL 9 O m N V N N LL m 0197 F O F- 0193 LL N N N � 0 O .- N O � as ti 9z NE K O d E w c N E � � U �2 n n N W 2 EX .5 • W > 0199 w >v a 2 UO f r I Pra ectk Project pescripfion CITY OF LA OUINTA CAPITAL IMPROVEMENT PROGRAM ANNUAL OPERATING EXPENSE SUMMARY TOTAL ADDITIONAL PROJECTS'. $606,$$5 GRAND TOTAL OPERATING COSTS $25,550 $27435 $517,4$5 $2, 127,4$5 $3, 364,200 0 L- 16 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: 199702 - Sidewalks - Various Locations )escription 'his annual project provides for the construction of sidewalks at various locations. The new sidewalk sections are selected from st of street segments with heavy pedestrian activity and limited opportunity for developer installed improvements. Revenue Amounts New Appropriation by Fiscal Year Prior Balance A/O t CategoryAppropriation 06/30/11 21J11/201Y 2012/2013 2013/2014 2014/2015 2015/2016 Total General Fund 0 Infrastructure 0 Project Area 1 0 0 Project Area 2 25.000 25,000 25,000 25,000 25,000 25,000 25,000 125.000 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF -Community Center 0 DIF - Maintenance Facility 0 Other 0 Other: O0 RevenueAmountTotal 25,000 25,000 25,000 25,000 25,000 25,000 25,000 125,000 Expense Amounts Category Prior Appropriation Balance A/O 06/30/11 ,�1 Y` 2011/2012, 2012/2013 2013/2014 2014/2015 2015/2016 Total Administration 0 Engineering 1,500 1,500 1,500 1,500 1,500 1,500 1,500 7,500 Construction 20,500 20,500 20,500 20,500 20,500 20,500 20,500 102,500 Inspection 1,500 1,500 1,500 1,500 1,500 1,500 1,500 7,500 Professional 0 Contingency 1,500 1,500 1,500 1,500 1,500 1,500 1,500 7,500 Other. 0 Expense Amount Total 25,000 25,000 i 25,000 25,000 25.000 25,000 25, 000 125,00011 Ooeratina Costs Prior Balance A/O CategoryAppropriation 06/30/11 201.1126 2012/2013 201312014 2014/2015 2015/2016 Total General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Project Status: Percent Complete 0% 0% 0% 0% Shading represents the current Fiscal Year. Printed: 3-Mar-11 0?01 17 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: 199703 - Handicap Access Ramp - Various Locations )escription his annual project provides for the construction of handicap access ramps at various locations. New handicap ramps are selecte cm a list of street segments which are prioritized based on pedestrian volume. Revenue Amounts New Appropriation b Fiscal Year Prior Balance � ti,r,��;?A Cate o Appropriation 06/30/11 201172012! 2012/2013 2013/2014 2014/2015 2015/2016 Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Areal 10,000 10,000 10,000 10,000 10,000 10,000 10,000 50.000 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF -Community Center 0 DIF - Maintenance Facility 0 Other: 0 Other: 0 Revenue Amount Total 10,000 10,000 10.000 10,000 10,000 10,000 10,000 50.000 Expense Amounts Category Prior Appropriation Balance A/O 06/30/11 ;;� 2011/2012 2012/2013 2013/2014 2014/2015 2015/2016 Total Administration 0 Engineering 1,000 1,000 1,000 1,000 1,000 1,000 1,000 5,000 Construction 7,000 7,000 7,000 7,000 7,000 7,000 7,000 35,000 Inspection 1,000 1,000 1,000 1,000 1,000 1,000 1,000 5,000 Professional 0 Contingency 1,000 1,000 1,000 1,000 1,000 1,000 1,000 5.000 Other: Ex ense Amount Total 10,000 10,000 10,000 10,000 10,000 10,000 10.000 50.0000 11 Oneratinn Cncfc Prior Balance A/O Category Appropriation 06/30/11 2011/201212012/2013 2013/2014 2014/2015 2015/2016 Total General Fund 0 Other. 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Project Status: Percent Complete 0% 0% 0% 0% Shading represents the current Fiscal Year. Printed: 3-Mar-11 0202 E-? CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Park Improvement Project: 200712 - Community Park - Land Acquisition Description Purchase land for future development of a 40 acre Community Park. Revenue Amounts New Appropriation by Fiscal Year Prior Balance A/O Catego Appropriation 06/30/11 ,,�{� 2011l201$ 2012/2013 2013/2014 201412015 2015/2016 Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Quimby 8,000,000 7,983,438 325,000 325,000 Other: 0 Re venue Amount Total 8,000,000 7,983,438 325,000 0 0 0 0 325,000 11 Expense Amounts Category Prior Appropriation BalanceA/O 06130/11 'nitire'1j8r1 '-201112012e, 2012/2013 201312014 2014/2015 2015/2016 Total Administration 0 Engineering 0 Construction 0 Inspection 0 Professional 0 Other: Land Acquisition 8,000,000 7,983,438 325,000 325,000 Other: 0 Expense Amount Total 8.000,000 7,983,438 325,000-0 0 0 0 325.00011 Operating Costs Prior Balance A/O CategoryAppropriation 06/30/11 20t1/201212012/2013 2013/2014 2014/2015 2015/2016 Total General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Project Status: Percent Complete Shading represents the current Fiscal Year. Printed: 4-Mar-11 020 My CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Affordable Housing Project: 200911 - Washington Sheet Apartment Rehabilitation Description fhe proposed improvments will rehabilitate a 73-unit apartment complex (interiors and exteriors) and upgrade the site to current City standards -he apartment units are affordable to low and very -low income seniors. Site improvements will include ingress and egress walkways, improve raffic circulation and stormwater drainage improvements Revenue Amounts New A ro riation b Fiscal Year Prior BZA, t„�#! Category Appropriation /2012! 2012/2013 2013/2014 2014/2015 2015/2016 Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF -Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF -Community Center 0 DIF - Maintenance Facility 0 Bond Proceeds/Finance Authonty 11, 810 7,6t1.870 RDA 2 Low/Mod 7,300,000 0 RDA 2 04 LowlMad Bond Proceeds 3.364.106 0 RevenueAmountTo10664,106 11,810 0 0 0 0 81011 Expense Amounts Category Prior Appropriation Balance A/0 06/30111 201112012 2012/2013 201312014 2014I2015 201512016 Total Administration Engineering 812,616 812,616 0 0 Construction 3,781,546 8,781,546 4,750,106 4,750,106 Inspection 528,200 504,986 268,214 268,214 Professional 0 Other Contingency 541,744 541,744 893,490 893,490 Other: Loan Payoff 1,700, 000 000 ,Expense Amount Total 10,664.106 10,640.892 7,611,810 0 0 0 0 7.611 611,810810 Onnratinn Cnctc Prior Balance A/O r rY:d Category Appropriation 06/30/11 2017120f2 2012/2013 2013/2014 2014/2015 2015/2016 Total General Fund 0 Other: 0 02erating Cost Total 0 0 _ 0 0 0 0 0 0 Additional Comments: Project Status: Percent Complete There are no new operating costs associated with the proposed improvements. Shading represents the current Fiscal Year. Printed: 16-N1ar-11 0'_' 0 4 20 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: 201101 - Highway 111 at Washington Street Intersection Improvements Description The proposed improvements will modify the intersection at Highway 111 and Washington Street in an attempt to achieve a level of service (LOS) E or better during peak hour, peak season traffic. The scope of the project includes additional left turn lanes, right turn lanes, adjustments to pedestrian, crossings, and modifications to the traffic signal. Revenue Amounts New Appropriation b Fiscal Year CategoryAppropriation Prior Balance AIO 06/30/11 1, l201i/2012ni 2012/2013 2013/2014 201412015 2015/2016 Total General Fund 128,325 28.325 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF -Community Center 0 DIF - Maintenance Facility 0 Other: CVAG 384,975 384,975 Other: 0 Revenue Amount Total 0 0 513.300 0 0 0 0 513,300 Expense Amounts Prior Balance A/O Cate2ory Appropriation 06130/11 201,1/2012,1201212013 2013/2014 2014/2015 2015/2016 Total Administration 18,702 18,702 Engineering 37,406 37,406 Construction 374,059 374,059 Inspection 36,470 36,470 Professional 0 Other: Contingency 46,663 46,663 Other: 0 Expense Amount Total 0 0 513.300 0 0 0 0 513,300 Operating Costs Prior Balance A/O Category Appropriation 06/30111 2011/2012s� 2012/2013 2013/2014 2014/2015 2015/2016 Total General Fund 0 Other: 0 Olperating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Project Status: Percent Complete No additional operating costs are anticipated as a result of the project. Shading represents the current Fiscal Year. Printed: 3-Mar-11 0''-"5 21 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Low/Mod Income Housing Project: 201102 - Coral Mountain Apartments Description This project will obligate the Agency to invest 529.000,000 to underwrite the final design, development and operation of a 176 unit multi- family apartment complex that will be rented, at affordable rents, to very low, low and moderate income family households. Revenue Amounts New Appropriation by Fiscal Year Prior Balance A/O tea ykNO` Category Appropriation 0613011 '2017/2012. 2012/2013 2013/2014 2014/2015 2015/2016 Total General Fund 0 Infrastructure 0 Project Area i Low/Mod 1,382,088 0 2,871,520 6,920,035 6,920,035 16,711,590 Project Area 2 Low/Mod 1,039,890 0 2,166,234 5,220.377 2,479,822 9,866,433 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: 0 Other: 0 Revenue Amount Total 2,421,978 0 5, 037,75412,140,412 9, 399.857 0 0 26,578,023 Expense Amounts Category Appropriation Prior Balance A/O 06/30/11 4'' 4. 0M1/2012' 2012/2013 2013/2014 2014/2015 2015/2016 Total Administration 0 Engineering 0 Construction 0 Inspection 0 Professional 0 Other:Developer Reimbursement 2,421,978 0 5,037,75412,140,412 9,399,857 26,578,023 Other: 0 Expense Amount Total 2.421,978 01 5,037, 75412.140,412 9.399, 857 0 0 26,578,023 Ooeratino Costs Prior Balance A/O t;;t'*=' •¢1is`= Category Appropriation 06/30/11 �20 20T2 2012/2013 2013/2014 2014/2015 2015/2016 Total General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Project Status: Percent Complete Shading represents the current Fiscal Year. Printed: 17-Mar-I1 0'_; 6 22 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: 201103 - Highway 111 Sidewalk Improvements Description The proposed improvements will install curb adjacent sidewalk on the north side of Highway 111 from Dune Palms Road to approximately 595 Linear Feet east of Dune Palms, and on the south side of Highway 111 from approximately 280 linear feet east of Dune Palms Drive to approximately 670 linear feet east connecting to the existing sidewalk at the Costco Center. Revenue Amounts New Appropriation by Fiscal Year Prior Balance A/O I , 1 , Category Appropriation 06/30/11 ,2011/2012 201212013 2013/2014 201412015 2015I2016 Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 112,000 112.000 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: 0 Other: 0 Revenue Amount Total 0 0 112.000 0 0 0 0 112,000 Fxnpnse Amounts Category Prior Balance A/O Appropriation 06130/11 201112012`. 2012/2013 2013/2014 2014l2015 2015/2016 Total Administration 0 Engineering 8,000 8,000 Construction 80,000 80,000 Inspection 7,800 7.800 Professional 6,000 6.000 Other: Contingency 10,200 10,200 Other: 0 ,Expense Amount Total 0 0111 112,000 0 0 0 0 112,000 Operating Costs Prior Balance A/O Category Appropriation 06I30111 201112012` 2012/2013 2013/2014 2014/2015 2015/2016 Total General Fund 0 Other. 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Project Status: Percent Complete Shading represents the current Fiscal Year. Printed* 3-Mar-11 0?�?7 23 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: 201104 - Fred Waring DriveiPalm Royale Median Island Landscape Improvements Description The proposed improvements will install landscape, irrigation and low level lighting within the median islands on Fred Waring Drive, between Washington Street and Adams Street. The project also includes the installation of median curb, signing and striping, decomposed granite fines and boulders on Palm Royale adjacent to the Colonel Paige Middle School. Revenue Amounts New Appropriation by Fiscal Year Prior Balance A/O f xiFi �. Category Appropriation 06/30111 2011/2012 201212013 2013/2014 201412015 2015/2016 Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 100,000 100,000 DIF - Transportation 813,040 813,040 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other Developer Bonds 202,200 202,200 Other. 0 Revenue Amount Total 0 0 1,115,240 0 0 0 0 1.115.240 Expense Amounts Prior Balance A/O ;111/2012,2012/2013 Category Appropriation 06/30/11 1202013/2014 2014/2015 2015/2016 Total Administration 38.600 38,600 Engineering 77,199 77,199 Construction 771,990 771,990 Inspection 75,269 75,269 Professional 51,000 51,000 Other: Contingency 101.183 101,183 Other: 0 ,Expense Amount Total 0 0111 1,115,240 0 0 0 0 1,115,240 v Prior Balance A/O Category Appropriation 06/30111 .2011/2012!1 2012/2013 12015 2015/2016 Total General Fund 10,2850,285 10,285 41,140 Other. 0 Operating Cost Total 0 0 0 10,2850,285 10,285 41,140 !10.285 Additional Comments: Project Status: Percent Complete Operating costs are calcr square foot. Shading represents the current Fiscal Year. Printed: 3-Mar-11 .. 0208 24 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: 201105 - Dune Palms Road Bridge (Spanning the Whitewater River) Description Design and construct a new 4 lane bridge on Dune Palms Road spanning the Whitewater River. Revenue Amounts New Appropriation by Fiscal Year Prior BalanceA/0 Cateqory Appropriation 06130111 201112012,, 2012/2013 2013/2014 2014/2015 201512016 Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF - Transportation 350,064 350.064 DIF -Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 APR Funds 200,000 200,000 Other. State HBP Funds 10,807,742 10,807,742 Other. CVAG 1,050,194 1,050,194 Revenue Amount Total 0 0 12,408.000 0 0 0 0 12,408,000 Expense Amounts Prior BalanceA/O Cateqory Appropriation 06130111 101.1f2012 2012/2013 2013I2014 2014/2015 2015/2016 Total Administration 310,200 310,200 Engineering 1,240,800 1,240,800 Construction 8,654,580 8,654,580 Inspection 961.620 961,620 Professional 0 Other: Contingency 1.240,800 11240,800 Other. 0 Expense Amount Total 0 0 12,408.000 0 0 0 0 12,408,000 Prior Balance AID Category Appropriation 06130/11 6201172072.E 2012/2013 2013/2014 2014/2015 201512016 Total General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Project Status: Percent Complete Shading represents the current Fiscal Year. Printed: 3-Mar-11 0209 25 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: 201106 - Fred Waring Drive Reconstruction (Washington Street to Adams Street) nnc ntinn The project will reconstruct the eastbound and westbound number 1 (center) lanes from Palm Royale to Adams Street and all eastbound lanes from Washington Street to Palm Royale. The improvements include new AC pavement and base material, striping, crack seal, and slurry seal as needed. Revenue Amounts New Appropriation by Fiscal Year Prior Balance AIO Category Appropriation 06130/11 201112012: 2012/2013 201312014 2014/2015 2015/2016 Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 Bond Proceeds 2,012,779 2,012,779 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center C DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 APP Funds 0 Other: State HBP Funds 0 Other: CVAG 0 Revenue Amount Total 0 0 2.012,779 0 0 0 0 2.012.779 Expense Amounts Cateqory Prior Balance A/0 Appropriation 06130/11 a� a + `•.':# 's201112072Pa 201212013 2013/2014 201412015 2015/2016 Total Administration 0 Engineering 140,300 140,300 Construction 1,403, 000 1,403.0. Inspection 136,793 136,793 Professional 70,150 70,150 Other: Contingency 262,536 2 22.536 Other: 0 Expense Amount Total 0 0 2,012,779 0 0 0 0 2,012,779 v c Prior Balance AID , tx' Category Appropriation 06/30/11 20111201212012/2013 201312014 2014I2015 20t 512016 Total General Fund 0 Other 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Project Status: Percent Complete '; j Shading represents the current Fiscal Year. Printed: 16-Mar-1 01110 Ti CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: 201107 - Miles Avenue Reconstruction (Adams Street to Dune Palms Road) Description --- The project will reconstruct the eastbound and westbound number 1 (center) lanes from Adams Street to Dune Palms Road. The improvements include new AC pavement and base material, striping, crack seal, and slurry seal as needed. Revenue Amounts New Appropriation by Fiscal Year Prior Balance AID t Cate o Appropriation 06130111 ?,Z01�112012 201212013 201312014 201412015 2015/2016 Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 Bond Proceeds 573,221 573,221 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 APR Funds 0 Other: State HBP Funds 0 Other: CVAG 0 Revenue Amount Total 0 0 573.221 0 0 0 0 573,221 Expense Amounts Prior Balance Al0 Cateciory Appropriation 06130111 201112012'3 201212013 2013/2014 201412015 2015/2016 Total Administration 0 Engineering 41,845 41,845 Construction 418,451 418.451 Inspection 40,799 40,799 Professional 22,016 22,016 Other. Contingency 50,110 50,110 Other: 0 Ex ense Amount Total 0 0 573.221 0 0 0 0 573221 v mauu Prior Balance A/O �x o Appropriation 06l301Cate r2011/2d12`1 2012/2013 201312014 2014/2015 2015I2016 Total General Fund 0 Other, 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Project Status: Percent Complete Shading represents the current Fiscal Year. Printed. 16-Mar-11 0211 27 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: 201108 - Highway 111 Landscape Enhancements (City Entrance Monuments) The proposed improvements will enhance the city entrance monuments and adjoining landscape, irrigation and [ow level lighting in accordance with the recommendations presented within the Highway 111 Corridor Landscape Design Guidelines. dated January 20, 2011. Revenue Amounts New Appropriation by Fiscal Year Prior Balance A/O Cate o Appropriation 06130/11 =20111201211 201212013 2013/2014 201412015 2015/2016 Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 Bond Proceeds 1.689,000 1,689,000 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 OF - Maintenance Facility 0 APP Funds 0 Other: State HBP Funds 0 Other: CVAG 0 Re venue Amount Total 0 0 1,689,000 0 0 0 0 1,689,000 Expense Amounts Prior Balance A/O d Category Appropriation 06/30/11 �201:1%2012 2012/2013 2013/2014 2014/2015 201512016 Total Administration 0 Engineering 127,163 127,163 Construction 1,271,628 1.271,628 Inspection 123,984 123,984 Professional 63.581 63,581 Other. Contingency 102,644 102.644 Other: 0 Ex ense Amount Total 0 0 1,689,000 0 0 0 0 1,689,000 V V Prior Balance A/O v Category Appropriation 06/30/11 101112012�. 16 201212013 2013/201nfoot. Total General Fund 15,275 15,27275 61,100 Other: 0 Operating Cost Total 0 0 0 15, 275 15,27275 61.100 Additional Comments: Project Status: Percent Complete Operating costs are calculated at $ Shading represents thecurrent Fiscal Year, Printed. 16-Mar-11 ._., 0212 CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Affordable Housing Project: 201109 - WesGvard Ho/Dune Palms Road Affordable Housing Imorovements Description The proposed improvements will provide 86-90 affordable apartments for low and moderate income households. Revenue Amounts New -Appropriation by Fiscal Year Prior Balance A/O Cateqory Appropriation 06130/11 !201112012�, 2012/2013 201312014 201412015 2015/2016 Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 Low/Mod 0 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center - 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 APP Funds 0 4% Tax Credits 5,335.195 5,335,195 Bond Proceeds/Finance Authority13,514,775 13.514.775 Revenue Amount Tota l 0 0 18,849,970 0 0 0 0 18,849.970 Expense Amounts Prior Balance AIO Cate o 111 Appropriation 06130/11 202012� 2012/2013 2013/2014 201412015 2015/2016 Total Administration 0 Engineering 200,000 200,000 Construction 16,749,970 16,749,970 Inspection 0 Professional 1,000,000 1,000,000 Other: Contingency 0 Other. Non Profit Developer Fees 900,002 900,000 Expense Amount Total 0 0 18.849,970 0 0 0 0 18,849, 970 O tiC t era n os s Prior Balance A/O rss Cateqory Appropriation 06130/11 2011120121 2012/2013 2013/2014 2014/2015 201512016 Total General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Project Status: Percent Complete Shading represents the current Fiscal Year. Printed: 16-Mar-11 0213 29 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Affordable Housing Project: 201110 - Washington Street Senior Housing Description The proposed improvments will provide 42 affordable apartment units to very low and low income senior households Revenue Amounts New Appropriation by Fiscal Year Prior Balance AlO Cateqory Appropriation 06130111 2011/20121 201212013 2013/2014 2014/2015 201512016 Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF -Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 RDA PA 1 Housing Bonds 11,000,000 11,000,000 Bond Proceeds/Finance Authority 4,243.415 4,243.415 Revenue Amount Total 0 0 15,243415 0 0 0 0 15,243,415 Cate or Prior Balance AIO A ro riation 06130/11 a =:° Fa +i a. 201 V2012. 20t 212013 201312014 2014I2015 201512016 Total Administration 0 Engineering 127,000 127,000 Construction 13,616,415 13,616,415 Inspection 0 Professional 500,000 600,000 Other: Contingency 0 Other: Non Profit Developer Fee 900.000 900,000 Expense Amount Total 0 0 115.243,415 0 0 0 0 15.243 415 Costs Prior Balance AID 1y Category Appropriation 06/30/11 2011/20121 201212013 2013/2014 2014/2015 201512016 Total General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Project Status: Percent Complete This reflects Agency's funding for project assuming no tax credits. Shading represents the current Fiscal Year. Printed: 16-Mar-11 0''_ 14 Me CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: 199702 - Sidewalks - Various Locations )ascription 'his annual project provides for the construction of sidewalks at various locations. The new sidewalk sections are selected from st of street segments with heavy pedestrian activity and limited opportunity for developer installed improvements Revenue Amounts New Appropriation by Fiscal Year Prior Balance A/O,,; Category Appropriation 06/30/11 2011/2012 2012/2013, 2013/2014 2014/2015 2015/2016 Total General Fund 0 Infrastructure 0 Project Area 1 0 0 Project Area 2 25,000 25,000 25,000 25,000 25,000 25,000 25,000 125,000 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: 0 Other 0 Revenue Amount Total 25.000 25,000 25,000 25.000 25,000 25,000 25,000 125,000 Expense Amounts Prior Balance A/O Category Appropriation 06/30/11 2011/2012 2012120131201312014 2014/2015 2015/2016 Total Administration 0 Engineering 1,500 1,500 1,500 1,500 1,500 1,500 1,500 7,500 Construction 20,500 20.500 20,500 20,500 20,500 20,500 20,500 102,500 Inspection 1,500 1,500 1,500 1,500 1,500 1,500 1,500 7,500 Professional 0 Contingency 1,500 1,500 1,500 1,500 1,500 1,500 1,500 7,500 Other 1 0 Ex enseAmount Total 25.000 25,000 25,000 25.000 25,000 25,000 25,000 125,000 Prior BalanceAlO Total Category Appropriation 06130/11 2011/2012 2012/2013 2013/2014 2014/2015 2015/2016 General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Project Status: Percent Complete 0% 0% 0% 0% Shading represents the current Fiscal Year. Printed. 3-Mar-11 1�6 0215 31 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: 199703 - Handicap Access Ramp - Various Locations Description This annual project provides for the construction of handicap access ramps at various locations. New handicap ramps are selected from a list of street segments which are prioritized based on pedestrian volume. Revenue Amounts New Appropriation by Fiscal Year Prior Balance A/O<x' Nt 4' Category Appropriation 06/30/11 2011/2012 201212013,' 2013/2014 2014/2015 2015/2016 Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 10,000 10,000 10,000 10,000 10,000 10,000 10,000 50,000 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other. 0 Other: 0 RevenueAmount Total 10.000 10,000 10,000 10,000 10,000 10,000 10,000 50,000 Expense Amounts A/O rI` , r` Cate o 30/11 201112012 62/2013 015 2015/2016 TotalAdministration 0Engineering1,000 1.000 1,00000 1,000 5,000Construction7,000 7,000 7,000000 7,000 M10,000 35,000Inspection1,000 =Baolrancence 1,000 1,000000 1,000 5,000Professional 0Contingency1,000 1,000 1,000000 1.000 5,000Other0Ex ense Amount Tota10,000 10,000 10,000000 10,000 50,000 O eratin Costs Prior Balance A/O r Category Appropriation 06/30/11 1 2011/2012 20121201311 201312014 2014/2015 2015/2016 Total 0 General Fund Other 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Project Status: Percent Complete 0% 0% 0% 0% Shading represents the current Fiscal Year. Printed: 3-Mar-11 0216 32 CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Low/Mod Income Housing Project: 201102 - Coral Mountain Apartments Description This project will obligate the Agency to invest 529,000,000 to underwrite the final design, development and operation of a 176 unit multi- family apartment complex that will be rented, at affordable rents, to very law, low and moderate income family households. Revenue Amounts New Appropriation by Fiscal Year Prior Balance A/O 6y;-;yr °,'0-'F Category Appropriation 06/30/11 2011/2012 F207212093� 2013/2014 201412015 2015/2016 Total General Fund 0 Infrastructure 0 Project Area 1 Low/Mod 1,382,088 0 21871,520 6,920,035 6,920,035 16,711,590 Project Area 2 Low/Mod 1,039,390 0 2,166,234 5,220,377 2,479,822 9.866,433 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 OF - Mainteriance Facility 0 Other: 0 Other: 0 Revenue Amount Total 2,421,978 0 5,037.75412,140,412 9.399,357 0 0 26,578,023 Expense Amounts Prior Balance A/O 0S'N�lw�?:' Category Appropriation 06130111 2011/2012 420121201$. 2013/2014 201412015 2015/2016 Total Administration 0 Engineering 0 Construction 0 Inspection 0 Professional 0 OtherDeveloper Reimbursement 2,421,978 0 5,037,75412,140,412 9,399,857 26,578,023 Other: 0 Ez ense Amount Total 2,421.978 011 5,037,75412.140,412 9,399,857 0 0 25,578,023 Oneratinn Cnsts Prior Balance A/O 4>?; Category Appropriation 06/30/11 201112012 01.2/201'S 2013/2014 201412015 2015/2016 Total General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Project Status: Percent Complete Shading represents the current Fiscal Year. Printed: 17-Mar-11 0217 33 CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: 201201 - Adams Street Signal and Street Improvements Description The proposed improvements include the installation of a new traffic signal on Adams Street at Corporate Center Drive, and the installation of median curb, landscape and irrigation on Adams Street berNeen Highway 111 and the south bridge approach. Revenue Amounts New Appropriation by Fiscal Year Prior Balance A/Oujg1„= Category Appropriation 06130/11 201112012 ,2Q1212613, 201312014 201412015 201512016 Total General Fund 0 Infrastructure 0 Project Area 1 - 0 Project Area 2 0 DIF - Transportation 430,CC0 430,000 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF- Community Center 0 DIF - Maintenance Facility 0 Other To Be Determined 290,500 290,500 Other: 0 Revenue Amount Total 0 0 0 720.500 0 0 0 720,500 Expense Amounts Prior BalanceAlO Category Appropriation 06/30/11 201112012 rt20212U131 201312014 201412015 201512016 Total Administration 25,110 25,116 Engineering 50,220 50.220 Construction 502.200 502,200 Inspection 48,965 48,965 Professional 0 Contingency 94,005 94,005 Other: 0 Expense Amount Total 0 0 0 720,500 0 0 0 720r50011 r)--+i— r �+< Prior Balance A/O s`"';.' a`x'" Category Appropriation 06130111 DJ'., 2&20b, 201112012 2Q12I20i3+ 2013/2014 201412015 201512016 Total General Fund 1,875 1,875 1,875 5,625 Other: 0 Operating Cost Total 0 0 0 0 1,875 1,875 1,875 5.625 Additional Comments: Project Status: Percent Complete Operating Costs are caiculated at $0.25 per square foot. Shading represents the current Fiscal Year. Printed: 4-Mar-11 0218 34 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: 199702 - Sidewalks - Various Locations iescription his annual project provides for the construction of sidewalks at various locations. The new sidewalk sections are selected from st of street segments with heavy pedestrian activity and limited opportunity for developer installed improvements. Revenue Amounts New Appropriation by Fiscal Year Prior Balance AID Catecory Appropriation 06130/11 2011/2012 2012120112013120114 201412015 2015/2016 Total General Fund 0 Infrastructure 0 Project Area 1 0 0 Project Area 2 25,000 25,000 25,000 25,000 25,000 25,000 25,000 125,000 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF- Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: 0 Other. 0 Revenue Amount Total 25,000 25.000 25 000 25,000 25,000 25,000 25.000 125,000 Expense Amounts Category Prior Appropriation Balance A/O�,' 06/30/11 �3�r� 201112012 201212013i20.191201h 201412015 2015/2016 Total Administration 0 Engineering 1,500 1,500 1,500 1,500 1,500 1,500 1,500 7,500 Construction 20,500 20,500 20,500 20,500 20,500 20,500 20,500 102,500 Inspection 1,500 1,500 1,500 1.500 1,500 1,500 1,500 7,500 Professional 0 Contingency 1,500 1,500 1,500 1,500 1,500 1,500 1,500 7,500 Other: 0 Ex ense Amount Total 25,000 25,000 25.000 25,000 25,000 25.000 25.000 125,000 vNmauu Prior BalanceA/D Category Appropriation 06130111 201112012 2012/2013 201312014 2014/2015 2015/2016 Total 0 General Fund 0 Other: Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Project Status: Percent Complete 0% 0% 0% 0% Shading represents the current Fiscal Year. Printed. 3-Mar-11 O71J 35 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: 199703 - Handicap Access Ramp - Various Locations Description This annual project provides for the construction of handicap access ramps at various locations. New handicap ramps are selected from a list of street segments which are prioritized based on pedestrian volume. Revenue Amounts New Appropriation by Fiscal Year Prior Balance A/0 Category Appropriation 06/30/11 2011/2012 2012120131013/2014; 2014/2015 2015/2016 Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 10,000 10,000 10,000 1Q000 10,000 10,000 10,000 50,000 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other 0 Other: 0 Revenue Amount Total 10,000 10,000 10.0oo 10,000 10,000 10,000 10,000 50,00011 Expense Amounts Prior Balance A/O r t,, Cate o Appropriation 06130/11 2011/2012 2012/2013k2013f201412014/2015 2015/2016 Total Administration 0 Engineering 1,000 1,000 1,000 1,000 1,000 1,000 1,000 5,000 Construction 7,000 7,000 7,000 7,000 7,000 7,000 7,000 35,000 Inspection 1,000 1,000 1,000 1,000 1,000 1,000 1,000 5,000 Professional 0 Contingency 1,000 1,000 1,000 1,000 1.000 1,000 1,000 5,000 Other: 0 Expense Amount Total 10,000 10.000 10,000 10,000 10,000 10,000 10,000 50,000 0 t' C sts era m o Prior Balance A/O Catepory Appropriation 06/30/11 2011/20122012/2013301120 K 2014/201520ttl General Fund Other OperatingCost Total 0 0 0 0 0 0 Additional Comments: Project Status: Percent Complete 0% 0% 0% 0% r?,] Shading represents the current Fiscal Year. Printed. 3-Mar-11 36 CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Public Facility Project: 200610 - SihrerRock Resort Clubhouse - Construction Phase iescription he project includes the preparation of the plans, specifications and engineer's estimate (PS&E) and the construction of the SilverRock Rego 'lubhouse. fneral Fund rastructure oject Areal 8,904, 110 6,811,871 16, 507,900 25,4 eject Area 1 - Bond Issue oject Area 2 F - Transportation F - Parks & Recreation F - Civic Center F - Library F - Community Center F - Maintenance Facility V, Expense Amounts CateqorV Prior Appropriation Balance A/O 06130111 201112012 201212013 { 201312014s. 201412015 201512016 Total Administration 0 Engineering 1,836,000 1,836,000 Construction 6,177,699 6.811,871 12,734,000 18,911,699 Inspection 775,000 775,000 Professional 0 Other: FF&E/Owner Items 1,725,500 1.725,500 Other: Contingency 890,411 1,273,400 2,163.811 Expense Amount Total 8,904, 110 6,811,871 0 0 16,507.900 0 0 25,412.010 eiaun Prior Balance A/O �4 Cate o Appropriation 06130111 VA- 201112012 201212013 '+2073I2014'! 201412015 201512016 Total General Fund 550,000 550,000 1,100,000 Other: 0 Operating Cost Total 0 0 0 0 0 550, 000 550,000 1.100,000 Additional Comments: Project Status: Percent Complete Design 100% The annual operating costs of the permanent clubhouse were extracted from the Right of Way 0% "Evaluation of SilverRock Resort Golf Course Capital Improvement Options' prepared Construction 0 % by Economics Research Associates (ERA), dated January 18. 2005. Shading represents the current Fiscal Year. Printed: 3-Mar-1 i ..a..u........�.. 02''1 37 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Low/Mod Income Housing Project: 201102 - Coral Mountain Apartments Description - - This project will obligate the Agency to invest $29.000, 000 to underwrite the final design, development and operation of a 176 unit mu ti- family apartment complex that will be rented, at affordable rents.. to very low, low and moderate income family households. Revenue Amounts New Appropriation by Fiscal Year Prior Balance AIO Category Appropriation 06130/11 2011/2012 201212013-2013l--- 2014/2015 2015/2016 Total General Fund 0 Infrastructure 0 Project Area 1 Low/Mod 1,382,088 0 2,871,520 6,920,035 6,920,035 16,711,590 Project Area 2 Low/Mod 1,039,890 0 2,166234 5,220,377 2,479,822 9,866,433 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: 0 Other: 0 Revenue Amount Total 2.421,978 0 5.037,75412.140,412 9,399,857 0 0 26.578,023 Expense Amounts Prior Balance A/O f44(„ rni r Cateclory Appropriation 06/30/11 201112012 2012/2013 >2013/201`4 2014/2015 201512016 Total Administration 0 Engineering 0 Construction 0 Inspection 0 Professional 0 Other:Developer Reimbursement 2,421,978 01 5.037,75412,140,412 9,399,857 25,578,023 Other: 0 Expense Amount Total 2,421,978 0 5,037.75412,140, 412 9,399,857 0 0 26.578,02311 Operating Costs Prior Balance A/O t�KurSr{� �'r-t` L^i:e.anw'0lsll Cate o Appropriation 06/30/11 201112012 2012/2013 i2O13120T. 201412015 6 Total General Fund tt 0 Other. 0 Operatin2 Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Project Status: Percent Complete Printed: 17-Mar-11 Shading represents the current Fiscal Year 0 2 :_' 2 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Sheet Improvement Project: 199702 - Sidewalks - Various Locations iescription his annual project provides for the construction of sidewalks at various locations. The new sidewalk sections are selected from st of street segments with heavy pedestrian activity and limited opportunity for developer installed improvements. Revenue Amounts New A ropriation b Fiscal Year Prior Balance A/O 1� Category Appropriation 06/30111 2011/2012 2012/2013 201312014 201412016 2015/2016 Total General Fund 0 Infrastructure 0 Project Area 1 0 0 Project Area 2 25,000 25,000 25,000 25,000 25,000 25,000 25,000 125,000 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: 0 Other 011 Revenue Amount Total 25,000 25,00011 25.000 25,000 25,000 25,000 25,000 125,000 Expense Amounts Category Prior Appropriation Balance A7Oa" 06/30/11 2011/2012 2012/2013 2013/2014 2044/20, '. 2015/2016 Total Administration 0 Engineering 1,500 1,500 1,500 1,500 1,500 1,500 1,500 7,500 Construction 20,500 20,500 20,500 20,500 20,500 20,500 20,500 102,500 Inspection 1,500 1,500 1,500 1,500 1,500 1,500 1,500 7,500 Professional 0 Contingency 1,500 1,500 1,500 1,500 1,500 1,500 1,500 7,500 Other: 0 Ex ense Amount Total 25,000 25,000 25.000 25,000 25,000 25,000 25,000 125,000 uJPV[dU11U wou 1E Prior Balance A1O v `t Cateqory Appropriation 06130111 2011/2012 2012/2013 2013I2014 2014/2015i2015/2016 Total General Fund 0 Other 0 OperatingCost Total 0 0 0 0 0 0 0 0 Additional Comments: Project Status: Percent Complete 0% 0% 0% 0% e .....' Shading represents the current Fiscal Year. Printed. 3-Mar-11 i 0223 39 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: 199703 - Handicap Access Ramp - Various Locations Description This annual project provides for the construction of handicap access ramps at various locations. New handicap ramps are selected from a list of street segments which are prioritized based on pedestrian volume. Revenue Amounts New Appropriation by Fiscal Year Prior Balance A/O Category Appropriation 06/30/11 2011/2012 2012/2013 2013/2014 20/4120151 201512016 Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 10,000 10,000 10,000 10,000 10,000 10.000 10,000 50,000 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other 0 Other: 0 Revenue Amount Total 10.000 10.000 10,000 10.000 10,000 10.000 10.000 50,000 Expense Amounts Prior Balance A/O` Cateqory Appropriation 06/30/11 2011/2012 2012/2013 2013/2014'2014I2015:201512016 Total Administration 0 Engineering 1,000 1,000 1,000 1,000 1,000 1,000 1,000 5,000 Construction 7,000 7,000 7,000 7,000 7,000 7,000 7,000 35,000 Inspection 1,000 1.000 1.000 1,000 1,000 1,000 1,000 5,000 Professional 0 Contingency 1,000 1,000 1,000 1,000 1,000 1,000 1,000 5.000 Other: 0 Expense Amount Total 10,000 10,0001 10,000 10,000 10,000 50,000 Prior Balance A/O 1 Category Appropriation 06/30111 2011/2012 2012/2013 2013/2014120141201,512015/2016 Total General Fund 0 Other. 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Project Status: Percent Complete 0% 0% 0% 0% Shading represents the current Fiscal Year. Printed: 3-Mar-11 0224 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Public Facility Project: 200608 - SilverRock Resort Phase II Golf Course Description .The project includes the preparation of the plans, specifications and engineer's estimate (PS&E) and the construction of the second 18 hole municipal golf course at the SilverRock Resort. Revenue Amounts New Appropriation by Fiscal Year Prior Balance AlO Category Appropriation 06130/11 2011/2012 2012/2013 2013/2014 ��`2014(2015 201512016 Total General Fund 0 Infrastructure 0 Project Area 1 . 2,106,000 1,682,006 18.954,000 18.954,000 Project Area 2 0 OF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 OF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: 0 Other: 0 Revenue Amount Total 2.106,000 1,682,006 0 0 0 18,954,000 0 18, 954,000 Category Prior Appropriation Balance AO 06/30111 2011/2012 2012/2013 2013/2014 «2014/2015% 201512016 Total Administration 0 Engineering 2,106,000 1,682,006 0 Construction 15,589,665 15,589,665 Inspection 1,468,935 1,468,935 Professional 0 Other: 0 Other: Contingency 1,895, 400 1,895,400 Expense Amount Total 2.106,000 1,632.0061i 0 0 0 18,954.000 0 18.954,000 Costs Prior Balance A/O 'r Cateplory, Appropriation 06/30/11 2011/2012 2012/2013 201312014 ¢?207412019), 201512016 Total General Fund 1,550,000 1,550,000 Other: 0 Operating Cost Total 0 0 0 0 0 0 1,550, 000 1,550.000 Additional Comments: Project Status: Percent Complete The annual operating costs of the 2nd golf course were extracted from the Design 20% "Evaluation of SilverRock Resort Golf Course Capital Improvement Options" Construction prepared by Economics Research Associates (ERA), dated January 18, 2005. Shading represents the current Fiscal Year. Printed. 3-Mar-11 0225 41 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: 199702 - Sidewalks - Various Locations lescription his annual project provides for the construction of sidewalks at various locations. The new sidewalk sections are selected from st of street segments with heavy pedestrian activity and limited opportunity for developer installed improvements. Revenue Amounts New Appropriation by Fiscal Year Prior Balance A10'} Category Appropriation 06/30/11 2011/2012 2012/2013 2013/2014 2014/20152095(20ie Total General Fund 0 Infrastructure 0 Project Area 1 0 0 Project Area 2 25,000 25,000 25,000 25000 25,000 25,000 25,000 125,000 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other 0 Other: 0 Revenue Amount Total 25.000 25700 25,000 25,000 25,000 25,000 25,000 125,000 Expense Amounts Prior Balance AID i5l Category Appropriation 06/30/11 2011/2012 201212013 2013/2014 2014/2015 2015/20% Total Administration 0 Engineering 1,500 1,500 1,500 1,500 1,500 1,500 1,500 7,500 Construction 20,500 20,500 20,500 20,500 20,500 20,500 20,500 102,500 Inspection 1,500 1,500 1..500 1,500 1,500 1,500 1,500 7.500 Professional 0 Contingency 1,500 1,500 1,500 1,500 1,500 1,500 1,500 7,500 Other: 0 Expense Amount Total 25,000 25.000 25.000 25.000 25.000 25.000 25.000 125,000 Prior Balance A/0 Category Appropriation 06/30/11 201112012 201212013 2013/2014 2014/2015 201512016; Total General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Project Status: Percent Complete 0% 0% 0% 0% Shading represents the current Fiscal Year. Printed: 3-fvlar-11 42 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: 199703 - Handicap Access Ramp - Various Locations Description This annual project provides for the construction of handicap access ramps at various locations. New handicap ramps are selected from a list of street segments which are prioritized based on pedestrian volume. Revenue Amounts New Appropriation by Fiscal Year Prior Balance A/O t .i ;i76 Category Appropriation 06/30/11 2011/2012 2012/2013 2013/2014 2014/20152015120 Total 0 General Fund 0 Infrastructure 0 Project Area 1 Project Area 2 10,000 10,000 10.000 10,000 10,000 10,000 10,00o 50,000 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 0 Other. 0 Other: Revenue Amount Total 10.000 10,000 10,000 10,000 10,000 10,000 10.000 50,000 Expense Amounts Prior Balance A/O� F ` is r� Category Appropriation O6(30/11 201112012 2012/2013 2013/2014 2014(2015,2015/20161 Total 0 Administration Engineering 1,000 1,000 1,000 1,000 1,000 1,000 1,000 5,000 Construction 7,000 7,000 7,000 7,000 7,000 7,000 7,000 35,000 Inspection 1,000 1,000 1,000 1,000 1,000 1,000 1,000 5,000 Professional Contingency 1,000 1,000 1,000 1,000 1,000 1,000 1,000 0 5.000 0 Other: Expense Amount Total 10.000 10,000 10,000 10.000 10,000 10,000 10,000 50,000 u eraun wus n Balance A/O Category n 06/30/11 2011/2012 2012/2013 2013/2014 2014(2015'201512015� Total 0 General Fund 0 Other: Operating Cost Total0 0 0 0 0 0 0 0 io Additional Comments: Project Status:t Complete % % % % ? Shadin re resents the current Fiscal Year. Printed: 3-Mar-11 T 9 F 0r-)^� CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD01 - Avenue 50 Bridge Improvement Spanning the Evacuation Channel lescripdon resign and construct a new 4 lane bridge on Avenue 50 spanning the La Quinta Evacuation Channel. Revenue Amounts Cateqory To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 2,412,792 2.412,792 Project Area 2 0 DIF - Transportation 1,347,208 1,347,208 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: To Be Determined 0 Other: 0 Revenue Amount Total 0 0 0 0 0 3,760,000 0 3.760,000 Category To Be Determined Total Administration 94,000 94,000 Engineering 376,000 376,000 Construction 2,622,600 2,622,600 Inspection 291,400 291,400 Professional 0 Other'. Contingency 376,000 375,000 Other: 0 Expense Amount Total 0 0 0 0 0 3,760,000 0 3.760.000 v NcIauu ��— Cateqory To Be Determined Total General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Printed: 3-Mar-11 44 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD02 - Washington Street Bridge Railing (Replacement) V.IIA Prepare the Plans. Specifications and Estimate (PS&E) and replace the existing bridge railing on Washington Street at the Whitewater River with the La Quinta decorative bridge railing. Revenue Amounts Category To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 535,177 535,177 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 OF -Library 0 DIF - Community Center 0 DIF - Maintenance Facifity 0 Other: To Be Determined 0 Other Cit of Indian Wells 535, 178 535,178 Revenue Amount Total 0 0 0 0 0 1.070,355 0 1,070.355 Category To Be Determined Total Administration 39,000 39,000 Engineering 78,000 78,000 Construction 780,000 780,000 Inspection 76,05C 76,050 Professional 0 Other: Contingency 97,305 97,305 Other: 0 Ex ense Amount Total 0 0 0 0 0 1,070,355 0 1,070,355 n O eratiCosts Cate o To Be Determined Total General Fund 0 0 Other: Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Printed: 3-lvlar-1 1 0 r� 45 I CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD03 - Washington Street Turn Lanes Description The proposed improvements will modify the intersection at Washington Street and Miles Avenue to include a new dedicated right turn lane on west bound Miles Avenue and dual left turn lanes on southbound Washington Street. Revenue Amounts Cateqory To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: To Be Determined 448,700 448,700 Other: 0 RevenueAmount Total 0 0 0 0 0 448,700 0 448,700 Catecory To Be Determined Total Administration 15,638 15,638 Engineering 31,277 31,277 Construction 312,765 312,765 Inspection 30,494 30,494 Professional 0 Other: Contingency 58,526 58,526 Other 0 Expense Amount Total 0 0 0 0 0 448,700 0 448,700 v ciaun Category To Be Determined Total General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Printed: 3-Mar-11 0230 46 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: A004 - Fred Waring Drive (Adams Street to Port Maria Road) Description The proposed improvements include the installation of half a median island and median island landscape and irrigation, and low level lighting between Adams St. and Port Maria Road Infrastructure Project Area 1 Project Area 2 DIF - Transportation DIF - Parks & Recreation DIF - Civic Center DIF - Library DIF - Community Center DIF - Maintenance Facility t To Be Determined 2,036,513 �x �noun s Category To Be Determined Total Administration 101,826 101,826 Engineering 203,651 203,651 Construction 1,328,825 1,323,825 Inspection 198,560 198.560 Professional 0 Other: Contingency 203,651 203,651 Other: 0 ,Expense Amount Total 0 0 0 0 0 2.036,513 0 2.036,513 Operating Costs Category To Be Determined Total General Fund 5.000 5.000 0 Other: Operating Cost Total 0 0 0 0 0 5,000 0 5.000 Additional Comments: Operating costs are calculated at $0.25 per square foot. Project Costs were updated following the completion of the widening improvements between Washington Street and Adams Street. The project costs will updated in the DIF during the next DIF update. Printed: 3-Mar-11 0'31 47 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD05 - Madison Street (Avenue 52 to Avenue 54) Description Fhe proposed improvements include the installation of median island landscape and irrigation between Avenue 52 and Avenue 54. Project Area i " 0 Project Area 2 1,162, 354 1,162, 354 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: City of Indio 0 Other: 0 Revenue Amount Total 0 0 0 0 0 1,162,354 0 1,162, 354 Category To Be Determined Total Administration 43,130 43,130 Engineering 36,260 86,260 Construction 862,600 862,600 Inspection 84,104 84,104 Professional 0 Other: Contingency 86,260 86,260 Other: 0 ,Expense Amount Total 0 0 0 0 0 1,162,354 0 1,162,354 uperdunq wau Category To Be Determined Total General Fund 23,760 23,760 0 Other. Operating Cost Total 0 0 0 0 0 23,760 0 23,760 Additional Comments: Operating costs are calculated at $0.25 per square foot. Project costs have been updated to reflect the costs presented in the September 16, 2008 DIF Update. This improvement has a pending Developer Reimbursement Agreement (DRA) with the Madison Club, in the amount of $2,030,887, As of March 2009, two travel lanes and median curb have been constructed. The median landscape and irrigation improvements are pending. The costs presented above have been adjusted to reflect the cost of the median landscape and irrigation improvements only. DRA improvements are tracked as separate ADD projects. Printed: 3-Mar-11 0" 32 CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD06 - Madison Street (Avenue 60 to Avenue 62) Description The proposed improvements include the installation of two lanes and paved painted median between Avenue 60 and Avenue 62. The improvements also include 1,350 LF of full width widening on the east side adjacent to Trilogy. Project Area 1 Project Area 2 ' DIF - Transportation 3,108,879 DIF - Parks 8 Recreation DIF - Civic Center DIF - Library DIF - Community Center DIF - Maintenance Facility Other: City of Indio 0 0 0 3,108, 879 0 Cate o To Be Determined Total Administration 110,117 110,117 Engineering 220,234 220,234 Construction 2,202,341 2,202,341 Inspection 170,681 170,681 Professional 0 Other: Contingency 405,506 405,506 Other: 0 Expense Amount Total 0 0 0 0 0 3,108.879 0 3.108,879 v pere uu w>w Cate o To Be Determined Total General Fund 0 Other 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Project costs are updated as presented in the September 16, 2008 DIF Update. This project has a pending Developer Reimbursement Agreement (DRA) with Travertine Development, in the amount of $1.563,733, The DRA improvements have not been constructed. Printed: 3-Mar-11 0233 FlE CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvements Project: AD07 - Miles Avenue Median Curb and Median Island Landscaping (Seeley - Dune Palms) Description Construct median island curb and install landscaping, irrigation and lighting from Seeley Avenue to Dune Palms Road (1.65 miles) Category To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF- Transportation 922.062 922,062 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: Developer Bonds Median Curb 315,818 315,818 Other: TBD Landscape 0 Other: TBD Median Curb 0 Revenue Amount Total 0 0 0 0 0 1,237.880 0 1.237,880 Cateriory To Be Determined Total Administration 45,838 45,838 Engineering 91,678 91,678 Construction 916,779 916,779 Inspection 71,050 71,050 Professional 0 Other: Contingency 112,535 112,535 Other. 0 Ez be se Amount Total 0 0 0 0 0 1,237,880 0 1,237.880 v Braun wain Category To Be=Determined=910,0a General Fund 0 Other: 0 eratin Cost Total 0 0 0 0 0 9,000 Additional Comments: Developer Bonds available in the amount of $315,818. Operating costs are calculated at $0.25 per square foot. Project costs are updated as presented in the September 16. 2008 DIF Update. Printed: 3-Mar-11 0234 50 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Drainage Improvement Project: AO8 - Phase 3 Washington, Street Drainage Improvements (St. Francis of Assisi Parkway Median) Description The project will remove and replace the frontage road adjacent to the St. Francis of Assisi Church with a retention basin. Revenue Amounts Category To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 1,131, 997 1,131, 997 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: Developer Bonds 0 Other: 0 Revenue Amount Total 0 0 0 0 0 1,131,997 0 1,131,997 Expense Amounts Category To Be Determined Total Administration 0 Engineering 82,200 82,200 Construction 822,000 822,000 Inspection 80,145 80,145 Professional 0 Contingency 147,652 147,652 Other: 0 Ex enseAmountTota1 0 0 0 0 0 1,131.997 0 1,131,997 v Braun wsw Cate o To Be Determined Total 0 General Fund 0 Other: operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: The project will result in the addition of 3.5 acre-feet of storm water capacity. Printed: 16-Mar-11 .. 0235 51 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD9 - Avenue 50 (Washington Street to Madison Street) lescription he proposed improvements include the installation of median island, median island landscape. irrigation and electrical, fror Vashington St. to Jefferson St.. and the installation of half a median island, median island landscape.. irrigation and electrical and th djustment of the centerline profile to implement urban drainage concept for future widening of the south side. from Jefferson St. t Gadison St. Revenue Amounts Category To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF - Transportation 1,222,008 1,222,008 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 OF - Maintenance Facility 0 Other: Developer Bonds 52,100 52,100 Other 0 Revenue Amount Total 0 0 0 0 0 1.274,108 0 1.274,108 Expense Amounts Cateqory To Be Determined Total Administration 47,275 47.275 Engineering 94,550 94,550 Construction 945,500 945,500 Inspection 92,186 92,186 Professional 0 Other. Contingency 94.597 94,597 Other. 0 Expense Amount Total 0 0 0 0 0 1.274.108 0 1,274.108 v erauu Category To Be Determined Total General Fund 30,000 30,000 Other: 0 Operating Cost Total 0 0 0 0 0 30,000 0 30,000 Additional Comments: 1. The proposed median improvements are not included between the La Quinta Evacuation Channel and Park St. 2. The project also includes the construction of a new outside lane adjacent to Polo Estates. 3. Park Avenue to Orchard - Developer bonds are available for the south side. 4. Operating costs for future median island landscape and lighting are calculated at S0.25 per square foot. 5. Project costs have been reduced to reflect TO Desert Tract 25429 Developer Reimbursement Agreement S186,900 DIF and $45,000 Developer Bonds; and to reflect Toll Brothers Reimbursement Agreement $ 627.972. Developer Reimbursement Agreements are tracked as separate Additional Projects. 6. Project costs have been updated to reflect the costs presented in the September 16, 2008 DIF. Printed: 16-Mar-11 0236 52 CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD10 - Avenue 52 Street Improvements Description The proposed improvements include the installation of median island, median island landscape, irrigation and electrical, and the adjustment of the centerline profile to implement urban drainage standards for the future widening of the north and south sides, from Jefferson St. to Madison; and the installation of half a median island, median island landscape, irrigation and electrical, and the adjustment of the centerline profile to implement urban drainage standards for future widening of the south side, from Madison Street to 112 mile east of Madison Street. G11@111dkl Project Area 1 Project Area 2 DIF - Transportation DIP - Parks & Recreation DIF - Civic Center DIF - Library DIF - Community Center DIF - Maintenance Facility Amount To Be Determined 2,648,311 0 0 0 2,648,311 Category To Be Determined Total Administration 98.268 98,268 Engineering 196,535 196,535 Construction 1, 965,350 1,965, 350 Inspection 191,622 191,622 Professional 0 Other: Contingency 196, 537 196,537 Other: 0 Ex ense Amount Total 0 0 0 0 0 2,648,311 0 2,648,311 Category To Be Determined Total General Fund 5,900 5,900 Other 0 Operating Cost Total 0 0 0 0 0 5,900 0 5.900 Additional Comments: Operating costs for future maintenance of the median island landscape and lighting improvements are calculated at $0.25 per square foot. Project costs have been updated to reflect the costs presented within the September 2008 DIF update. Project costs have been reduced to reflect the improvements constructed by the Madison Club Tract 33076 (5669,920),by the Greystone Group Tract 33220 (5183,340), and by the ND La Quints Partners Tract 29894 (S1,344,690). In addition, the Toll Brothers Tract 30357 have an approved Developer Reimbursement Agreement (DRA). in the amount of ($112.723), for improvements that have not been constructed as of March 2009. Developer Reimbursements Agreements (DRA) are tracked as separate Additional Projects. Printed: 16-Mar-11 0'37 53 CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD 11 - Avenue 58 Street Improvements (PGA West south to Madison St.) lescription — his project proposes to realign and construct Avenue 58 from PGA West south to Madison Street. The project was formerly known as th efferson Street extension. nevenue .. Category To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF- Transportation 5,569,743 5,569.743 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF -Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: Developer Contributions/Bonds 1,365,268 1,365,268 Other: 0 Revenue Amount Total 0 0 0 0 0 6.935.011 0 6,935.011 Category To Be Determined Total Administration 256,604 256,804 Engineering 513,609 513,609 Construction 5.136,094 5.136,094 Inspection 398,048 398,048 Professional 0 Other: Contingency 630,456 630,456 Other: 0 Expense Amount Total 0 0 0 0 0 6.935,011 0 6.935,011 v e�auu Category To Be Determined Total General Fund 0 Other 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Project costs have been updated to reflect the costs presented within the September 16. 2008 DIF update. Coral Canyon LLC Tract 33444 has a pending Developer Reimbursement Agreement tDRA) which will affect this project. The pending agreement anticipates the developer will ultimately be reimbursed from both the Transportation DIF and from prior developers. The City has also amended the street typical section for this improvement. The pending developer agreeement and the street section amendment will be addressed and incorporated into the next DIF Update. Printed. 16-Mar-I1 •• 0238 54 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD12 -Avenue 62 Street Improvements (Monroe to Madison St.) )escription - 'his project proposes to widen Avenue 62 from 2 to 4 lanes between Monroe Street and Madison Street. The improvements includa ie crossing over the CVWD Dike. Revenue Amounts Category To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF- Transportation 5,952.644 5,952,644 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: 0 Other, Developer Contribution 2,299,384 2.299,384 Revenue Amount Total 0 0 0 0 0 8,252.028 0 8,252,028 Category To Be Determined Total Administration 330,015 330,015 Engineering 660,030 660,030 Construction 6.600,302 6,600,302 Inspection 511,523 511,523 Professional 0 Other: Contingency 150,158 150,158 Other: 0 ]Expense Amount Total 0 0 0 0 0 8.252,028 0 8,252,028 category To Be Determined Total General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: The project costs have been updated to reflect the costs presented within the September 165, 2008 DIF Update. The project funding includes a commitment from Shea Homes at Trilogy in the amount of $2,050,000 and other adjacent developers in the amount of $249,384, Printed- 16-Mar-11 0239 55 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD13 - Madison Street Median Island Landscape Rehabilitation (Avenue 54 to Avenue 56) Description The proposed improvements include the preparation of the plans, specifications and engineer's estimate (PS&E) to rehabilitate the landscaping and irrigation within the median islands on Madison Street from Avenue 54 to Avenue 56. The median islands are 18 feet wide and approximately 5,280 feet long. Revenue Amounts Category To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 1.777,370 1,777.370 Project Area 2 0 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: To Be Determined 0 RDA PA #2 Low/Mod 0 Revenue Amount Total 0 0 0 0 0 1,777,370 0 1,777,370 Category To Be Determined Total Administration 0 Engineering 120,000 120,000 Construction 1,200,000 1.200,000 Inspection 117,000 117,000 Professional 120,000 120,000 Other: Contingency 220.370 220,370 Other: 0 Expense Amount Total 0 0 0 0 0 1.777,370 0 1,777,370 Category vv To Be Determined Total General Fund 20,000 20,000 Other: 0 Operating Cost Total 0 0 0 0 0 20.000 0 20,000 Additional Comments: Operating costs for future maintenance of the parkways is calculated at 5.025 per square foot. Printed: 16-Mar-11 0240 56 CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street improvement Project: AD14 - Avenida Bermudas Storm Drain Improvements Description - The project will upgrade the drainage capability at the intersection of Avenida Bermudas and Calle Tampico. The improvements include the construction of a Ma)oNell IV drywell, and the installation of a 30" RCP storm drain to carry storm water from the southwest corner of Calle Tampico and Avenida Bermudas to the existing storm drain near the KSL parking lot. General Fund 0 Infrastructure 0 Project Area 1 317,888 317,888 Project Area 2 0 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0' DIF - Community Center 0 DIF - Maintenance Facility 0 Other: To Be Determined 0 RDA PA #2 Low/Mod 0 Revenue Amount Total 0 0 0 0 0 317,888 0 317,888 Category To Be Determined Total Administration 0 Engineering 20,420 20,420 Construction 204,200 204,200 Inspection 19.910 19,910 Professional 0 Other. Contingency 73,358 73,358 Other: 0 Ez ense Amount Total 0 0 0 0 0 317,888 0 317,888 v CI GI.,I category To Be Determined Total General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Printed: 16-Mar-11 0241 57 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street improvement Project: AD15 - RDA Project Area Number 1 Roadway Reconstruction Description The project will reconstruct roadways within the City's Redevelopment Agency's Project Area Number 1 in accordance with the future recommendations developed by the Pavement Management Plan (PN1P). Infrastructure Project Area 1 0 6,000.000 6,000,000 Project Area 2 0 DIF - Transportation 0 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center DIF - Maintenance Facility 0 Other: To Be Determined 0 RDA PA #2 Low/Mod 0 PPVPn11P Amount Total 0 0 0 0 _ 0 6,000,000 0 6,000:000 Category To Be Determined Total Administration 0 Engineering 600,000 600,000 Construction 4,095,000 4,095,000 Inspection 585,000 585,000 Professional 120,000 120,000 Other: Contingency 600,000 600,000 Other: 0 Ex ense Amount Total 0 0 0 0 0 6,000,000 0 6,000,000 v eraun wow Cate o To Be Determined Total Gen�Fund 0 Othe0 0 e0 0 0 0 0 0 0 0 Additional Comments: Printed: 16-Mar-11 0242 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: A.D 16 - RDA Project Area Number 2 Roadway Reconstruction )escription he orolect wlil reconstruct roadways within the Cit%s Redevelopment Agencys Project Area Number 2 in accordance with th hire recommendations developed by the Pavement Management Plan (PN1P). Revenue Amounts To Be Determined Total Category General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 4,000,000 4,000,000 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: To Be Determined 0 RDA PA #2 Low/Mod 0 Revenue Amount Total 0 0 0 0 0 4.000.000 0 4.000,060 Category To Be Determined Total Administration 0 Engineering 400,000 400.000 Construction 2.730,000 2.730,000 Inspection 390.000 390,000 Professional 80,000 80,000 Other: Contingency 400,000 400,000 Other: 0 Expense Amount Total 0 0 0 0 0 4,000,000 0 4,000,000 Category To Be Determined Total General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Printed. 17-Nlar- I I 0243 59 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD17 - Highway 111 Landscape Enhancements (`P/ashington Street Intersection) Description The proposed improvements will enhance the public right of way at the intersection of Washington Street and Highway 111 in accordance with the recommendations presented within the Highway 111 Corridor Landscape Design Guidelines, dated January 20, 2011. General Fund Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: To Be Determined 1,005,586 1,005.586 Category To Be Determined Total Administration 36,64C 36,640 Engineering 73,280 73,280 Construction 732,800 732,800 Inspection 71,448 71,448 Professional 0 Other: Contingency 91,418 91,418 Other: 0 Ex enseAmountTotal 0 0 0 0 0 1,005,586 0 1,005,586 v cwuu Category To Be Determined Total General Fund 4,150 4,150 Other 0 Operatinq Cost Total 0 0 0 0 0 4,150 0 4,150 Additional Comments: Operating Costs are calculated at 50.25 per square foot. Printed: 16-Mar-11 0244 .E CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD18 - Highway 111 Landscape Enhancements (Adams Street Intersection) Description The proposed improvements will enhance the public right of way at the intersection of Adams Street and Highway 111 in accordance with the recommendations presented within the Highway 111 Corridor Landscape Design Guidelines, dated January 20,2011 Revenue Amounts Cateqory To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF - Transportation 0 DIF - Parks & Recreation . 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other To Be Determined 944,602 944,602 Other 0 Revenue Amount Total 0 0 0 0 0 944,602 0 944,602 Category To Be Determined Total Administration 34,418 34,418 Engineering 68,836 68,836 Construction 688,360 688,360 Inspection 67,115 67,115 Professional 0 Other: Contingency 85,873 85,873 Other: 0 -Expense Amount Total 0 0 0 0 0 944,602 0 944.602 Category To Be Determined Total General Fund 3,500 3,500 Other: 0 Operating Cost Total 0 0 0 0 0 3.500 0 3.500 Additional Comments: Operating Costs are calculated at $025 per square foot. Printed. 16-Mar-11 0245 61 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD19 - Highway 111 Landscace Enhancements (Dune Palms Road Intersection) Description The proposed improvements will enhance the public right of way at the intersection of Dune Palms Road and Highway 111 in accordance with the recommendations presented within the Highway 111 Corridor Landscape Design Guidelines, dated January 20, 2011, Revenue Amounts Cateqory To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: To Be Determined 884,827 884,827 Other: 0 Revenue Amount Total 0 0 0 0 0 884,827 0 884,827 Cateciory To Be Determined Total Administration 32,240 32,240 Engineering 64,480 54,480 Construction 644,800 644,800 Inspection 62,868 62.868 Professional 0 Other: Contingency 80,439 80.439 Other: 0 Expense Amount Total 0 0 0 0 0 884,827 0 884,827 ICateqory To Be Determined Total General Fund 3,300 3,300 Other: 0 Operating Cost Total 0 0 0 0 0 3,300 0 3,300 Additional Comments: Operating Costs are calculated at 80.25 per square foot. Printed: 16-Mar-11 1• 0246 62 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD20 - Highway 111 Landscape Enhancements (Medians West City Limit to Adams Street) Description The proposed improvements will enhance the median island landscape, irrigation and low level lighting in accordance with the recommendations presented within the Highway 111 Corridor Landscape Design Guidelines, dated January 20, 2011. Revenue Amounts Category To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF -Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other. To Be Determined 880.900 880,000 Other: 0 Revenue Amount Total 0 0 0 0 0 880,000 0 880.000 Category To Be Determined Total Administration 32,030 32,030 Engineering 64,062 64,062 Construction 640,618 640,618 Inspection 62,461 62,461 Professional 0 Other: Contingency 80,829 80,829 Other: 0 Expense Amount Total 0 0 0 0 0 880.000 0 880.000 v p y� Catteeg To Be Determined Total General Fund 3,300 3,300 Other: 0 O eratin Cost Total 0 0 0 0 0 3,300 0 3,300 Additional Comments: Operating Costs are calculated at $0.25 per square foot. Printed: 16-Mar-11 0247 63 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD21 - Highway 111 Landscape Enhancements and Auto Display Pads Description T'ne proposed improvements will enhance the landscape, imlgation and law level !fighting on the south Highway 111 parkway adjacent to the La Qcinta Auto Park. The existing planting and lighting will be removed and replaced, existing irrigation system will be modified, new auto display 'oads will be installed, and new Auto Center ID signs will be installed. D...,......., n....,�, rit. Category To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 2.329,629 2,329,629 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: To Be Determined 0 Other 0 Revenue Amount Total 0 0 0 0 0 2,329.629 0 2,329,629 Category To Be Determined Total Administration 0 Engineering 169.767 169,767 Construction 1 ,697,670 1,697,670 Inspection 165,523 165,523 Professional 84,884 84,884 Other Contingency 211,785 211,785 Other: 0 ExpenseAmount Total 0 0 0 0 0 2.329.629 0 2,329,629 Cry 7 vVJ Category J To Be Determined Total General Fund 0 Other: Auto Dealers 13.425 13,425 Operating Cost Total 0 0 0 0 0 13.425 0 13,425 Additional Comments: Operating Costs are calculated at 50.25 per square foot Printed. 17-N1ar-1 1 2 048 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Regional Improvement Project: AD22 - Jefferson Street Interchange Description The project will reconstruct the interchange on Jefferson Street at Interstate 10. The City of Indio is serving as the Lead Agency on behalf of CVAG.. the County of Riverside and the City of La Quints. Revenue Amounts Unfunded Appropriation by Fiscal Year Category _ 2013/2014 2014/2015 Total General Fund - 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: TO BE DETERMINED 4,098,750 4,098.750 8,197,500 Other: 0 Revenue Amount Total 0 0 0 0 0 4,098.750 4,098,750 8,197,500 Engineering Construction Inspection Professional 197 nnornfinn cnefe Category 2010/2011 2011/2012 201212013 2013/2014 201412015 Total General Fund 0 Other 0 Operating Cost Total 0 0 _ 0 0 0 0 0 0 Additional Comments: Project Status: Percent Complete The Jefferson Street Interchange Improvements are currently estimated to cost $77,886,000. CVAG has committed to funding 75% of this amount. The Cities of La Quinta, Indio. and the County of Riverside are responsible for the remaining 25% (Local Share) currently estimated at $19,471,500. The 25% Local Share is distributed 0.50% to the County of Riverside. 57.4% to the City of Indio, and 42.1 % to the City of La Quinta based on an "area of benefit" calculation. The numbers presented are "worst case" and are likely to be reduced as the project gets closer to construction. Shading represents the current Fiscal Year. Printed: 16-Mar-11 0249 65 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD23 - New Traffic Signal (Caleo Bay & Avenue 47) Description Prepare traffic signal warrant analysis, design and construct new traffic signal. P.V.n.1A Gmmmfs To Be Infrastructure Project Area 1 Project Area 2 DIF - Transportation 430,000 DIF - Parks & Recreation DIF - Civic Center DIF - Library DIF - Community Center DIF - Maintenance Facility Other: To Be Determined Category To Be Determined Total Administration 21,500 21,500 Engineering 43,000 43,000 Construction _ 321,425 321,425 Inspection 33,325 33,325 Professional 10,750 10,750 Other: 0 Other 0 Ex ense Amount Total 0 0 0 0 0 430,000 0 430,000 Category To Be Determined Total General Fund 15,000 15,000 Other: 0 Operating Cost Total 0 0 0 0 0 15,000 0 15, 000 Additional Comments: Project costs have been updated to reflect the costs presented within the September 16, 2008 DIF Update. Printed. 16-Mar-1 1 0250 Me CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD24 - New Traffic Signal (Washington Street @ Lake La Quinta Drive) Description Prepare traffic signal warrant analysis, design and construct new traffic signal. Revenue Amounts Category To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF- Transportation 215,000 215,000 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: To Be Determined 0 Other: Developer Contribution 215,000 215,000 Revenue Amount Total 0 0 0 0 0 430.000 0 430,000 Category To Be Determined Total Administration 21,500 21,500 Engineering 43,000 43,000 Construction 321,425 321,425 Inspection 33,325 33,325 Professional 10,750 10.750 Other: 0 Other: 0 Ex ense Amount Total 0 0 0 0 0 430,000 0 430,000 ()n«.rtnn costs Category To Be Determined Total General Fund 15,000 15,000 Other: 0 Operating Cost Total 0 0 0 0 0 15,000 0 15,000 Additional Comments: Project costs have been updated to reflect the costs presented within the September 16, 2008 DIF Update. Printed: 16-Mar-11 0251 67 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD25 - New Traffic Signal (Dune Palms Road @ Coroorate Center Drive) Description Prepare traffic signal warrant analysis, design and construct new traffic signal. Fund Project Area 1 Project Area 2 DIF - Transportation 430.000 DIF - Parks & Recreation DIF - Civic Center DIF - Library DIF - Community Center DIF - Maintenance Facility Other: To Be Determined Category To Be Determined Total Administration 21,500 21,500 Engineering 43.000 43,000 Construction 321,425 321,425 Inspection 33,325 33,325 Professional 10,750 10,750 Other. 0 Other: 0 Expense Amount Total 0 0 0 0 0 430,000 0 430,000 0 eratin Costs Category To Be Determined Total General Fund 15,000 15,000 Other: 0 Operating Cost Total 0 0 0 0 0 15,000 0 15.000 Additional Comments: Project costs have been updated to reflect the costs presented within the September 16, 2008 DIF Update. Printed: 16-Mar- 11 0252 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD26 - New Traffic Signal (Eisenho,,ver Drive �a Montezuma) )escription °repare traffic signal warrant analysis, design and construct new traffic signal. Revenue Amounts Category To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF- Transportation 430,000 430,000 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: To Be Determined 0 Other: 0 Revenue Amount Total 0 0 0 0 0 430.000 0 430,000 Category To Be Determined Total Administration 21,500 21,500 Engineering 43,000 43,000 Construction 321,425 321,425 Inspection 33,325 33,325 Professional 10,750 10,750 Other: 0 Other: 0 Expense Amount Total 0 0 0 0 0 430.000 0 430,000 Category To Be Determined Total General Fund 15,000 15,000 Other: 0 Operating Cost Total 0 0 0 0 0 15.000 0 15,000 Additional Comments: Project costs have been updated to reflect the costs presented within the September 16, 2008 DIF Update. Printed: 16-Mar-11 0253 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD27 - New Traffic Signal (Madison @ Avenue 50) Description Prepare traffic signal warrant analysis, design and construct new traffic signal Revenue Amounts Category To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF - Transportation 107..500 107,500 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: City of Indio 322,500 322,500 Other: 0 Revenue Amount Total 0 0 0 0 0 430,000 0 430.000 Category To Be Determined Total Administration 21,500 21,506 Engineering 43,000 43.000 Construction 321,425 321,425 Inspection 33,325 33,325 Professional 10,750 10,750 Other: 0 Other. 0 Expense Amount Total 0 0 0 0 0 430,000 0 430,000 Category To Be Determined Total General Fund Other: 3,750 3,750 0 Operating Cost Total 0 0 0 0 0 3.750 0 3,750 Additional Comments: The City of Indio owns three corners or 75% of the proposed signal. Project costs have been updated as presented within the September 16, 2008 DIF update. Printed: 16-Mar-11 0"'54 70 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD28- New Traffic Signal (Madison Street g Avenue 52) lescription 'repave traffic signal warrant analysis, design and construct new traffic signal. 7nvon ua Amounts Category To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF- Transportation 322,500 322,500 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: City of Indio 107,500 107,500 Other: 0 Revenue Amount Total 0 0 0 0 0 430,000 0 430,000 Category To Be Determined Total Administration 21,500 21,500 Engineering 43,000 43,000 Construction 321,425 321,425 Inspection 33,325 33,325 Professional 10,750 10,750 Other. 0 Other 0 Expense Amount Total 0 0 0 0 0 430,000 0 430,000 Cateqory To Be Determined Total General Fund 11.250 11,250 Other: 0 Operating Cost Total 0 0 0 0 0 11,250 0 11.250 Additional Comments: City of Indio owns one corner or 25% of the proposed signal. Project costs have been updated to reflect the costs presented within the September 16, 2008 DIF update. Printed: 16-Mar-1 1 0255 71 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD29- New Traffic Signal (Madison Street @b Avenue 54) Description Design and construct new traffic signal. General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF- Transportation 430,000 430,000 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: City of Indio 0 Category To Be Determined Total Administration 21,500 21,500 Engineering 43,000 43,000 Construction 321,425 321,425 Inspection 33,325 33,325 Professional 10,750 10.750 Other: 0 Other 0 Ex ense Amount Total 0 0 0 0 0 430,000 0 430,000 Category To Be Determined Total General Fund Other 15,000 15,000 0 Operating Cost Total 0 0 0 0 0 15,000 0 15,000 Additional Comments: Printed: 16-Mar-11 0256 72 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD30 - New Traffic Signal (Jefferson Street (P Avenue 54) Description Prepare traffic signal warrant analysis, design and construct new traffic signal. Revenue Amounts Category To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF- Transportation 430,000 430.000 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: County of Riverside 0 Other: 0 Revenue Amount Total 0 0 0 0 0 430,000 0 430,000 Cateqory To Be Determined Total Administration 21,500 21,500 Engineering 43,000 43,000 Construction 321,425 321,425 Inspection 33,325 33,325 Professional 10,750 10,750 Other: 0 Other 0 Expense Amount Total 0 0 0 0 0 430,000 0 430,000 Category To Be Determined Total General Fund 15,000 15,000 Other: 0 Operating Cost Total 0 0 0 0 0 15,000 0 15,000 Additional Comments: Project costs have been updated to refect the costs presented within the September 16, 2008 DIF Update. Printed: 16-Mar-I1 0257 73 CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD31 - New Traffic Signal (Madison @ Avenue 581 )escrlptlon - — 'repave traffic signalwarrant analysis, design and construct new traffic signal. mevenue Category To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 ' 0 Project Area 2 0 DIF- Transportation 430,000 430,000 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: County of Riverside 0 Category To Be Determined Total Administration 21,500 21,500 Engineering 43,000 43,000 Construction 321,425 321,425 Inspection 33,325 33,325 Professional 10,750 10,750 Other: 0 Other: 0 Expense Amount Total 0 0 0 0 0 430,000 0 430,000 Category To Be Determined Total General Fund 15,000 15,000 Other: 0 Operating Cost Total 0 0 0 0 0 15.000 0 15.000 Additional Comments: Project costs have been updated to refect the costs presented within the September 16. 2008 DIF Update. Printed: 16-Mar-11 0253 74 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD32 - New Traffic Signal (Madison Street ( Avenue 60) Description Prepare traffic signal warrant analysis, design and construct new traffic signal. icc-rcaula Project Area 1 Project Area 2 DIF - Transportation 430,000 DIF - Parks & Recreation DIF - Civic Center DIF - Library DIF - Community Center DIF - Maintenance Facility Other: County of Riverside Category To Be Determined Total Administration 21,500 21,500 Engineering 43,000 43,000 Construction 321,425 321,425 Inspection 33,325 33,325 Professional 10,750 10,750 Other: 0 Other: 0 Ex ense Amount Total 0 0 0 0 0 430,000 0 430.000 v eraon �usis category To Be Determined Total General Fund 15,000 15,000 Other: 0 Operating Cost Total 0 0 0 0 0 15,000 0 15,000 Additional Comments: Project costs have been updated to refect the costs presented within the September 16, 2008 DIF Update. Printed: 16-Mar-11 0259 75 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD33 - New Traffic Signal (Monroe Street @ Avenue 52) Description Prepare traffic signal warrant analysis, design and construct new traffic signal. A nt Cateclory To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF - Transportation 107,500 107,500 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: City of Indio 322,500 322,500 Other: 0 Revenue Amount Total 0 0 0 0 0 430,000 0 430,000 Category To Be Determined Total Administration 21,500 21,500 Engineering 43,000 43,000 Construction 321,425 321,425 Inspection 33.325 33,325 Professional 10,750 10,750 Other: 0 Other: 0 Expense Amount Total 0 0 0 0 0 430,000 0 430,000 Category To Be Determined Total General Fund 3,750 3,750 Other: 0 Operating Cost Total 0 0 0 0 0 3,750 0 3,750 Additional Comments: City of Indio owns three corners or 75% of the proposed signal- Project costs have been updated to refect the costs presented within the September 16. 2008 DIF Update. Printed: 16-Mar-11 0260 76 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD34 - New Traffic Signal (Monroe Street @ Avenue 54) Description Prepare traffic signal warrant analysis, design and construct new traffic signal Kevenue Amounts Category To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF- Transportation 215,000 215,000 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: County of Riverside 215,000 215.000 Category To Be Determined Total Administration 21,500 21,500 Engineering 43,000 43,000 Construction 321,425 321,425 Inspection 33,325 33,325 Professional 10,750 10,750 Other: 0 Other: 0 Ex ense Amount Total 0 0 0 0 0 430.000 0 430,000 O t' iC t era n os s Category To Be Determined Total General Fund 7,500 7,500 Other 0 Operating Cost Total 0 0 0 0 0 7,500 0 7.500 Additional Comments: County of Riverside owns tNo corners or 50% of the proposed signal. Project costs have been updated to refect the costs presented within the September 16, 2008 DIF Update. Printed: 16-Mar-11 0?61 77 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD35 - New Traffic Signal (Monroe Street @ Airport Blvd.) iescription 'repare traffic signal warrant analysis, design and construct new traffic signal. General Fund Infrastructure Project Area 1 Project Area 2 DIF - Transportation DIF - Parks & Recreation DIF - Civic Center DIF - Library DIF - Community Center DIF - Maintenances Facility Other: County of Riverside Be Determined 215,000 215, 215,000 Category To Be Determined Total Administration 21,500 21,500 Engineering 43,000 43.000 Construction 321,425 321,425 Inspection 33,325 33,325 Professional 10,750 10,750 Other: 0 Other: 0 ,Expense Amount Total 0 0 0 0 0 430,000 0 430,000 Category To Be Determined Total General Fund 7,500 7,500 Other: 0 Operating Cost Total 0 0 0 0 0 7,500 0 7,500 Additional Comments: County of Riverside owns two corners or 50% of the proposed signal Project costs have been updated to reflect the costs presented within the September 16. 2008 DIF update. Printed: 16-Mar-11 •• 0262 78 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD36- New Traffic Signal (Monroe Street @ Avenue 58) Description Prepare traffic signal warrant analysis,. design and construct new traffic signal. Revenue Amounts Category To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF- Transportation 215,000 215,000 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: County of Riverside 215,000 215,000 Other: To Be Determined 0 Revenue Amount Total 0 0 0 0 0 430,000 0 430,000 Category - To Be Determined Total Administration 21,500 21,500 Engineering 43,000 43,000 Construction 321,425 321,425 Inspection 33,325 33,325 Professional 10,750 10750 Other: 0 Other: 0 Expense Amount Total 0 0 0 0 0 430,000 0 430,000 Category To Be Determined Total General Fund 7,500 7,500 Other. 0 Operating Cost Total 0 0 0 0 0 7,500 0 7,500 Additional Comments: County of Riverside owns two corners or 50% of the proposed signal. Project costs have been updated to reflect the costs presented within the September 16. 2008 DIF update. Printed: 16-Mar-11 0263 79 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD37 - New Traffic Signal (Monroe Street @ Avenue 60) )escription 'repave traffic signal warrant analysis. design and construct new traffic signal. Amounts Infrastructure Project Area 1 0 Project Area 2 0 DIF- Transportation 430,000 430,000 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0' DIF - Community Center 0 DIF - Maintenance Facility 0 Other: County of Riverside I.- I- o,, 0 0 ue Category To Be Determined Total Administration 21,500 21,500 Engineering 43,000 43,000 Construction 321,425 321,425 Inspection 33,325 33,325 Professional 10,750 10,750 Other 0 Other: 0 Expense Amount Total 0 0 0 0 0 430,000 0 430,000 Category To Be Determined Total General Fund 15,000 15,000 Other: 0 Operating Cost Total 0 0 0 0 0 15,000 0 15,000 Additional Comments: Project costs have been updated to reflect the costs presented within the September 16, 2008 DIF update. Printed: 16-Mar-11 .. 0264 .s CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD38 - New Traffic Signal (Monroe Street @ Avenue 61) )ascription 'repare traffic signal warrant analysis, design and construct new traffic signal. >,.......— n.... —+, Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF- Transportation 322,500 322.500 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: County of Riverside 107,500 107,500 Other: To Be Determined 0 Revenue Amount Total 0 0 0 0 0 430,000 0 430,000 Category To Be Determined Total Administration 21,500 21,500 Engineering 43,000 43,000 Construction 321,425 321,425 Inspection 33,325 33,325 Professional 10,750 10,750 Other. 0 Other: 0 Ex ense Amount Total 0 0 0 0 0 430.000 0 430,000 Catte Vv Cego o To Be Determined Total General Fund 11,250 11,250 Other: 0 Operating Cost Total 0 0 0 0 0 11,250 0 11,250 Additional Comments: County of Riverside owns one corner or 25% of the proposed signal. Project costs have been updated to reflect the costs presented within the September 16, 2008 DIF update. Printed: 16-Mar-1 1 0?6J CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD39 - New Traffic Signal (Nlonrce Street @ Avenue 62) Description Prepare traffic signal warrant analysis, design and construct new traffic signal. Fund Project Area 1 Project Area 2 DIF - Transportation DIF - Parks & Recreation DIF - Civic Center DIF - Library DIF - Community Center DIF - Maintenance Facility Other: County of Riverside 107,500 107, 322,500 322 [a Category To Be Determined Total Administration 21,500 21,500 Engineering 43,000 43,000 Construction 321,425 321,425 Inspection 33,325 33,325 Professional 10,750 10,750 Other: 0 Other, 0 Expense Amount Total 0 0 0 0 0 430,000 0 430,000 Category To Be Determined Total General Fund 3,750 3,750 Other: 0 Operating Cost Total 0 0 0 0 0 3,750 0 3,750 Additional Comments: County of Riverside owns three corners or 75% of the proposed signal. Project costs have been updated to reflect the costs presented within the September 16, 2008 DIF Update, Printed: 16-Mar-11 0266 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD40 - New Traffic Signal (Jefferson Street @ Dunbar) Description -- Prepare Signal Warrant Analysis, design and construct new traffic signal. Revenue Amounts Cateqory To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF - Transportation 107.500 107,500 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 Other: County of Riverside 107,500 107,500 Other: City of Indio * 107,500 107,500 Other: Developer Contribution 107,500 107,500 Revenue Amount Total 0 0 0 0 0 430.000 0 430,000 Category To Be Determined Total Administration 21,500 21,500 Engineering 43,000 43,000 Construction 321,425 321,425 Inspection 33,325 33.325 Professional 10,750 10,750 Other 0 Other 0 Expense Amount Total 0 0 0 0 0 430.000 0 430,000 CategoryV V To Be Determined Total General Fund 3,750 3,750 Other: 0 Operating Cost Total 0 0 0 0 0 3,750 0 3,750 Additional Comments: The project is shared with the City of Indio (25%) and the County of Riverside (25%). The remaining 25% will be contributed by the adjacent developer. Project costs have been updated to reflect the costs presented within the September 16. 2008 DIF update. Printed: 16-Mar-11 0267 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD41 - New Traffic Signal (Washington Street at Via Sevilla) )ascription 'repare Signal Warrant Analysis and construct traffic signal at intersection of Washington Street and Villa Sevilla. Revenue Amounts Category To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF- Transportation 215,000 215,000 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: Indian Wells 215,000 215,000 Other: 0 Re venue Amount Total 0 0 0 0 0 430,000 0 430,000 Category To Be Determined Total Administration 21,500 21,500 Engineering 43,000 43,000 Construction 321,425 321,425 Inspection 33,325 33,325 Professional 10,750 10,750 Other: 0 Other, 0 Expense Amount Total 0 0 0 0 0 430,000 0 430,000 -- Category To Be Determined Total General Fund 7,500 7,500 Other 0 Operating Cost Total 0 0 0 0 0 7,500 0 7,500 Additional Comments: The project is shared with the City of Indian Wells (50%). Project costs have been updated as presented within the September 16, 2009 Transportation DIF update. Printed: 16-Mar-11 0268 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD42 -Traffic Signal Citywide Central Control Unit Description Design and install a Citywide Central Control Unit that will enable all City owned traffic signals to be controlled from the Civi, ;enter. Project Area 1 " Project Area 2 0 DIF- Transportation 394,130 394,130 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: TBD 705,870 705,870 Category To Be Determined Total Administration 55,000 55,000 Engineering - 110,000 110,000 Construction 935,000 935,000 Inspection 0 Professional 0 Other 0 Other: 0 ,Expense Amount Total 0 0 0 0 0 1.100,000 0 1,100,000 Category To Be Determined Total General Fund 0 Other: 0 Operating Cost Total 0 '0 0 0 0 0 0 0 Additional Comments: Project costs were updated as presented within the September 16, 2008 DIF Update. Printed: 16-Mar-11 0269 W CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD43 - Sound Attenuation Wall (E. Madison at Trilogy) )escription )esign and construct sound attenuation wall. Hmoums General Fund Infrastructure Project Area 1 Project Area 2 DIF - Transportation DIF - Parks & Recreation DIF - Civic Center DIF - Library DIF - Community Center DIF - Maintenance Facility Other: To Be Determined 192,115 192,11. 0 0 Category To Be Determined Total Administration 7,000 7,000 Engineering 14,000 14,000 Construction 140,000 140,000 Inspection 13,650 13,650 Professional 0 Other: Contingency 17,465 17,465 Other: 0 [Expense Amount Total 0 0 0 0 0 192,115 0 192,115 Category To Be Determined Total General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: The costs have been updated as presented within the September 16, 2008 DIF update. Printed: 16-Mar-11 0270 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Public Facility Project: AD44 - City Half Solar Panels Description The proposed improvements include the installation of photo voltaic solar panels on the parking structures at the La Quinta City Hall. Revenue Amounts Category To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 DIF - Fire 0 Other: To be Determined 1,000,000 1,000,000 Reve nue Amou nt Total 0 0 0 0 0 1,000,000 0 1,000,000 Category To Be Determined Total Administration 0 Engineering 50,000 50,000 Construction 950,000 950,000 Inspection 0 Professional 0 Other: Contingency 0 Other. 0 Expense Amount Total 0 0 0 0 0 1,000.000 0 1,000,000 V eraun �Vbta Category To Be Determined Total General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Printed, 15-Mar-11 0271 Rob CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Public Facility Project: AD45- Library/Senior Center Solar Panels Description The proposed improvements include the installation of photo voltaic solar panels on the parking structures at the La Quints Library and Senior Center. , Infrastructure Project Area 1 1,000,000 Project Area 2 DIF - Transportation DIF - Parks & Recreation DIF - Civic Center DIF - Library DIF - Community Center DIF - Maintenance Facility DIF - Fire Other: To be Determined Category To Be Determined Total Administration 0 Engineering 50,000 50,000 Construction 950,000 950,000 Inspection 0 Professional 0 Other: Contingency 0 Other: 0 Ex ense Amount Total 0 0 0 0 0 1,000,000 0 1,000,000 V vfd,.,l VV.W category To Be Determined Total General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Printed: 16-Mar-11 0272 CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Public Facility Project: AD46 - Corporate Yard - Phases II and III iescription 'hase II of the Corporate Yard includes the construction of the Administrative Offices and Crew Spaces. Phase III includes th onstruction of Maintenance Shops and Departmental Storage Facilities. R. CI... /1.I HA IILD Category To Be Determined Total Phase II Phase III General Fund 0 Project Area 1 897,276 1,185,228 2,082,504 Project Area 2 1,000,000 1,000,000 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 1,002,498 1,933,792 2,936,290 DIF - Fire 0 Other. Countv Fire Credit Fund _ 0 Category To Be Determined Total Phase It Phase III Administration 112,500 123,550 236,050 Engineering 59,711 59.711 Construction 2,250,000 2,471,000 4,721,000 Inspection 219,375 240,923 460,293 Professional 0 Other: Contingency 258,188 283,547 541,735 Other: 0 Expense Amount Total 0 0 0 0 2,899,774 3,119,020 0 5,018,794 V CI LI Category To Be Determined Total General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: The costs presented have been updated to reflect the costs presented within the September 16. 2008 DIF update. Printed. 16-Mar-11 0273 CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Public Facility Project: AD47 - Community Center Description Design and construct a new Community Center. General Fund Project Area 1 1,137,155 1,137,155 Project Area 2 0 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 1,862,845 1,862,845 DIF - Maintenance Facility 0 DIF - Fire 0 Other Ccuntv Fire Credit Fund Category To Be Determined Total Administration 93,142 93,142 Engineering 220,000 220,000 Construction 2,200,000 2,200,000 Inspection 214,500 214,500 Professional 55,000 55,000 Other: Contingency 217,358 217,358 Other: 0 Ex ense Amount Total 0 0 0 0 0 3,000,000 0 3,000,000 v mauu Catecory To Be Determined Total General Fund 75,000 75,000 Other. 0 O eratin Cost Total 0 0 0 0 0 75,000 0 75,000 Additional Comments: The costs presented have been updated to reflect the casts presented within the September 16, 2008 DIF update. Printed. 16-Mar-11 0274 all CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Public Facility Project: AD48 - Southeast Area Fire Station Description Improvements include site acquisition, design and construction of new fire station in southeast area of La Quinta. Revenue Amounts Cateqory To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 DIF - Fire 2,198,500 2,198,500 Other: County of Riverside 2,198,500 2.198,500 Revenue Amount Total 0 0 0 0 0 4,397,000 0 4,397,000 Category To Be Determined Total Administration 163,154 163,154 Engineering 326,308 326,308 Construction 3.263,080 3,263,080 Inspection 318,150 318,150 Professional 0 Other Contingency 326,308 326,308 Other: 0 Expense Amount Total 0 0 0 0 0 4,397,000 0 4,397,000 C J eratm Category To Be Determined Total General Fund 0 0 Other: Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: The project costs have been updated to reflect the costs presented within the September 16, 2008 DIF update. Printed. 16-Mar-11 0275 91 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Public Facility Project: AD49 - Black Box Theater Description The proposed improvements include the construction of a 7,500 square foot City owned theater within the Village area. Infrastructure Project Area 1 3,000,000 Project Area 2 DIF - Transportation DIF - Parks & Recreation DIF - Civic Center DIF - Library DIF - Community Center DIF - Maintenance Facility DIF - Fire Other: County of Riverside _. Category To Be Determined Total Administration 0 Engineering 300,000 300,000 Construction 2,047,500 2,047,500 Inspection 292,500 292,500 Professional 60,000 60,000 Other: Contingency 300,000 300,000 Other 0 Ex pen se Amount Total 0 0 0 0 0 3,000,000 0 3,000,000 Operating Costs Category To Be Determined Total General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Construction of the future theater facility is anticipated in the year 2020. Operating costs will be calculated when specific information is available. Printed. 16-Mar-11 0 1) 7 6 92 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Public Facility Project: AD50 - SilverRock Resort Irrigation and Pump Station Replacement )escription -he project will reconstruct the irrigation system and pump station at the SilverRock Resort Golf Course. General Fund Infrastructure 0 Project Area 1 2,281,500 2,281,500 Project Area 2 0 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0' DIF - Fire 0 Other County of Riverside _ _ 0 Revenue Amount Total 0 0 0 0 0 2,281,500 0 2.281,500 Category To Be Determined Total Administration 0 Engineering 228,150 228,150 Construction 1,557,124 1,557,124 Inspection 222,446 222,446 Professional 45,630 45,630 Other: Contingency 228,150 228,150 Other: 0 Ex enseAmountTotal 0 0 0 0 0 2,281,500 0 2.281,500 Category To Be Determined Total General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: The useful life of the municipal golf course irrigation system and pump station is estimated at 35 to 30 years. This future improvement will be implemented at the time the existing facilities begin to fail due to age. Printed: 16-Mar-11 0277 93 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Public Facility Project: AD51 - Fritz Burrs Pool Exoansion Description The proposed improvements will expand and enhance the Fritz Burns Swimming Pool to include the addition of a wet play area, pool side slide, additional deck area, more efficient pool collers, new pocf equipment. and new chemical storage area. Revenue Amounts Category - To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 DIF - Fire 0 Other: To Be Determined 1,090,785 1,090,785 RevenueAmountTotal 0 0 0 0 0 1,090,785 0 1,090,785 Category To Be Determined Total Administration 38,300 38,300 Engineering 77,600 77,600 Construction 766,000 766,000 Inspection 74,685 74,685 Professional 35,000 35,000 Other: Contingency 99,200 99,200 Other. 0 Ex ense Amount Total 0 0 0 0 0 1,090785 0 1,090,785 Category To Be Determined Total General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Printed: 16-Mar-I1 .. 0278 a CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Park Improvements Project: AD52 - New Community Sports Park Description Prepare the plans.. specifications and engineer's estimate (PS&E) and construct a 40 acre Community Park as defined within the City General Plan. Revenue Amounts Category To Be Determined Total General Fund 0 Quimby 385,376 385,376 Project Area 1 12,484,087 12,484,087 Project Area 2 0 DIF - Transportation 0 DIF - Parks&Recreation 7,130,537 7,130,537 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: To Be Determined 0 Other: 0 Re venue Amount Total 0 0 0 0 0 20,000,000 0 20,000,000 Expense Amounts Category To Be Determined Total Administration 0 Engineering 750,000 750,000 Construction 16,725,000 16,725,000 Inspection 400,000 400,000 Professional 125,000 125,000 Other: Contingency 2,000,000 2,000,000 Other: 0 Expense Amount Total 0 0 0 0 0 20,000.000 0 20,000.000 Category To Be Determined Total General Fund 100,000 100,000 Other: 0 Operating Cost Total 0 0 0 0 0 100,000 0 100,000 Additional Comments: Printed: 16-Mar-11 0279 95 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Park Improvements Project: AD53 - SilverRock Resort Passive Park Description Prepare the plans, specifications and engineer's estimate (PS&E) and construct a 40 acre passive park at the SilverRock Resort. The park will be located at the southwest caner of Jefferson Street and Avenue 52. r_vr1-1111 y N Project Area 1 10,000,000 Project Area 2 DIF - Transportation DIF - Parks & Recreation DIF - Civic Center DIF - Library DIF - Community Center DIF - Maintenance Facility Other: To Be Determined Expense Amounts Category To Be Determined Total Administration 0 Engineering 750,000 750,000 Construction 7,725,000 7,725,000 Inspection 400,000 400,000 Professional 125,000 125,000 Other: Contingency 1,000,000 1,000,000 Other: 0 Ex ense Amount Total 0 0 0 0 0 10,000,000 0 10,000,000 Category To Be Determined Total General Fund 75,000 75,000 Other 0 Operating Cost Total 0 0 0 0 0 75,000 0 75,000 Additional Comments: Printed: 16-Mar-11 0280 W CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Public Facility Project: AD54 - Sports Complex Field and Lighting Improvements Description The proposed improvements include upgraded baseball/softball fields, multi -purpose fields and upgraded field lighting. The current field lighting was installed in 1987. Lifetime operation of lighting is estimated at 25 years. Proper maintenance of the lightingi equipment may extend this time frame. There is a total of 23 poles and 102 fixtures at the Sports Complex. The reinstallation will upgrade the existing system with a Green product. Ravanua Amounts nfrastructure 'roject Area 1 'roject Area 2 DIF - Transportation DIF - Parks & Recreation DIF - Civic Center DIF - Library DIF - Community Center DIF - Maintenance Facility DIF - Fire Other. To Be Determined Category To Be Determined Total Administration 0 Engineering 644,000 644,000 Construction 4,395,300 4,395,300 Inspection 627,900 627,900 Professional 128,800 128,800 Other: Contingency 644,000 644,000 Other: 0 Expense Amount Total 0 0 0 0 0 6,440,000 0 6,440,000 Category To Be Determined Total General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: The future upgrade of the field lighting may result in cost savings as a result of the installation of a more energy efficient system. Operating costs will be calculated when project specific information is available. Printed: 16-Mar-11 0281 M CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD55 - 5 Bus Shelters Description Construction of 5 non -advertising bus shelters on Highway 111. Revenue Amounts Category To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 625,000 625,000 DIF - Transportation 0 OF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: To Be Determined 0 Other: 0 Revenue Amount Total 0 0 0 0 0 625.000 0 625,000 Category To Be Determined Total Administration 0 Engineering 62,500 62,500 Construction 420,313 420,313 Inspection 60,938 60,938 Professional 18,750 18,750 Other: Contingency 62,500 62,500 Other 0 Expense Amount Total 0 0 0 0 0 625.000 0 625,000 Category To Be Determined Total General Fund Other: 2,500 2,500 0 Operating Cost Total 0 0 0 0 0 2,500 0 2.500 Additional Comments: Printed: 16-Mar-11 0282 CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Miscellaneous Improvement Project: AO56 - Village Area Electric Vehicle Charging Station Description The proposed improvements include the installation of 5 electric vehicle charging stations within the Village parking lot. .. n.., ..tom Category To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 205,838 205,838 Project Area 2 0 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: To Be Determined 0 Other: 0 Revenue Amount Total 0 0 0 0 0 205,838 0 205,838 Category To Be Determined Total Administration 0 Engineering 15,000 15,000 Construction 150,000 150,000 Inspection 14,625 14,625 Professional 7,500 7,500 Other: Contingency 18,713 18,713 Other: 0 Expense Amount Total 0 0 0 0 0 205,838 0 205,838 Category To Be Determined Total General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Printed: 16-Mar-1 1 0283 99 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Street Improvement Project: AD57 - Phase I (Part 2) Golf Cart Routes Description The proposed improvements include the installation Golf Cart travel lanes on various streets within the City. General Fund 0 Infrastructure 0 Project Area 1 680,738 680,738 Project Area 2 0 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: To be determined 0 Category To Be Determined Total Administration 0 Engineering 50,519 50,519 Construction 505,186 505.186 Inspection 49,256 49,256 Professional 25,259 25,259 Other: Contingency 50,519 50,519 Other: 0 Ex ense Amount Total 0 0 0 0 0 680,738 0 680,738 Cateqory To Be Determined Total General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Printed: 16-Mar-11 0284 100 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Miscellaneous Improvement Project: AD58 - Whitewater Channel Regional Bike Trial Description Cooperate with the Coachella Valley Association of Governments (CV.AG) and adjacent Cities to develop a Regional Bike Trail on the south side of the Whitewater River the length of the City's east/west boundaries. Revenue Amounts Category To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other To be determined 2,0001000 2,000,000 Other 0 Revenue Amount Total 0 0 0 0 0 2,000,000 0 2,000,000 Category To Be Determined Total Administration 74,212 74,212 Engineering 148,423 148,423 Construction 1,484, 230 1,484,230 Inspection 144,712 144,712 Professional 0 Other: Contingency 148,423 148,423 Other: 0 Expense Amount Total 0 0 0 0 0 2,000,000 0 2,000,000 Category To Be Determined Total General Fund 0 Other 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Printed: 16-Mar-11 0285 101 CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Miscellaneous Improvement Project: AD59 - Calle Estado/La Fonda Mid Block Crossing Description The proposed improvements will install a mid -block pedestrian crossing between Calle Estado and La Fonda. Improvements include decorative interlocking paers, landscape and irrigation, and site furnishings. Revenue Amounts Category To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 115,271 115,271 Project Area 2 0 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: To be determined 0 Other: 0 Revenue Amount Total 0 0 0 0 0 115,271 0 115,271 Category To Be Determined Total Administration 0 Engineering 8,537 8,537 Construction 85,370 85,370 Inspection 6,616 6,616 Professional 0 Other: Contingency 14,748 14,748 Other. 0 Ex ense Amount Total 0 0 0 0 0 115,271 0 115,271 Category To Be Determined Total General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: This project was originally programmed to receive funding during Fiscal Year 2007/2008. The project was removed from the capital budget in Fiscal Year 2009/2010 due to unresolvable right of way issues. Printed. 16-Mar-11 0286 102 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Miscellaneous Improvement Project: AD60 - Village Area Parking Structure Description The proposed improvement will install a 300 space parking structure within the Village area Rovonua Gmnunte Category To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 7,500,000 7,500,000 Project Area 2 0 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: To be determined 0 Other: 0 RevenueAmountTotal 0 0 0 0 0 7.500,000 0 7,500,000 Category To Be Determined Total Administration 0 Engineering 750,000 750,000 Construction 5,043,750 5,043,750 Inspection 731,250 731,250 Professional 225,000 225,000 Other: Contingency 750,000 750,000 Other: 0 Ex ense Amount Total 0 0 0 0 0 7,500,000 0 7,500,000 Category To Be Determined Total General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Operating costs are unknown at this time. Printed. 16-Mar-I1 103 CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Developer Impact Fee Reimbursement Project: DRAT - Toll Brothers Tract 30357 Description Installation of 1l2 median island and median landscape on Avenue 50 from Jefferson Street to Madison Street. Revenue Amounts Category To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF- Transportation 627,972 627,972 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 OF - Maintenance Facility 0 Other: 0 Other: 0 Revenue Amount Total 0 0 0 0 0 627,972 0 627,972 Expense Amounts Cateqory To Be Determined Total Administration 0 Engineering 0 Construction 0 Inspection 0 Professional 0 Other: Developer Reimbursement 627,972 627,972 Other: 0 Expense Amount Total 0 0 0 0 0 627,972 0 627,972 Category To Be Determined Total General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Improvements included within the Developer Agreement were previously part of AD1 i. Printed. 3-Mar-11 0288 im CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Developer Impact Fee Reimbursement Project: DRA2 - Lennar Homes Tract 29323 Description Median Landscape on Fred Waring Drive. Revenue Amounts Category To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF - Transportation 586,670 586,670 OF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: 0 Other: 0 Revenue Amount Total 0 0 0 0 0 586,670 0 586,670 Expense Amounts Cateqory To Be Determined Total Administration 0 Engineering 0 Construction 0 Inspection 0 Professional 0 Other: Developer Reimbursement 586,670 586,670 Other: 0 ,Expense Amount Total 0 0 0 0 0 586,670 0 586,670 n..,....��.... rt Category To Be Determined Total General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Improvements included within the Developer Agreement were previously part of AD04. Printed: 3-Mar-11 0?89 105 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Developer Impact Fee Reimbursement Project: DRA3 - Inovative Communities Tract 34243 Description Avenue 58 Street Improvements. Revenue Amounts Infrastructure Project Area 1 Project Area 2 DIF - Transportation 130,800 DIF - Parks & Recreation DIF - Civic Center DIF - Library DIF - Community Center DIF - Maintenance Facility Other: Determ Engineering 0 Construction 0 Inspection 0 Professional 0 Other: Developer Reimbursement 130,800 130,800 Ooeratino Costs Category To Be Determined Total General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Improvements included within the Developer Agreement were previously part of AD13. Printed: 3-Mar-11 0290 106 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Developer Impact Fee Reimbursement Project: DRA4 - Madison Club Tract 33076 Description 1/2 Street Improvement, Median Island and Median Island Landscape on Avenue 52 from Madison Street to 1l2 Mile east of Madison Street. Revenue Amounts Category To Be Determined Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 DIF- Transportation 669,920 669,920 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: 0 Other: 0 Revenue Amount Total 0 0 0 0 0 669.920 0 669,920 Expense Amounts Category To Be Determined Total Administration 0 Engineering 0 Construction 0 Inspection 0 Professional 0 Other: Developer Reimbursement 669,920 669,920 Other: 0 Expense Amount Total 0 0 0 0 0 669,920 0 669,920 Operating Costs Category To Be Determined Total General Fund 0 Other 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Improvements included within the Developer Agreement were previously part of AD12, Printed: 3-Mar-11 0291 107 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Developer Impact Fee Reimbursement Project: DRA5 - NO La Quinta Partners Tract 29894 Description Median Landscape on Avenue 52. Revenue Amounts General Fund Infrastructure Project Area 1 Project Area 2 DIF - Transportation DIF - Parks & Recreation DIF - Civic Center DIF - Library OF - Community Center DIF - Maintenance Facility EXDense Amounts 1,344,690 1,344 Category To Be Determined Total Administration 0 Engineering 0 Construction 0 Inspection 0 Professional 0 Other: Developer Reimbursement 1,344,690 1,344,690 Other: 0 Expense Amount Total 0 0 0 0 0 1,344,690 0 1,344.690 Ooeratinq Costs Category To Be Determined Total General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Improvements included within the Developer Agreement were previously part of AD12. Printed: 3-Mar-11 02192 i CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Developer Impact Fee Reimbursement Project: DRA6 - TD Desert Development Tract 29283 Description Median Landscape on Avenue 50. Infrastructure 'Project Area 1 Project Area 2 DIF - Transportation DIF - Parks & Recreation DIF - Civic Center DIF - Library DIF - Community Center DIF - Maintenance Facility Exoense Amounts 186,900 186, Category To Be Determined Total Administration 0 Engineering 0 Construction 0 Inspection 0 Professional 0 Other: Developer Reimbursement 186,900 185,900 Other: 0 Expense Amount Total 0 0 0 0 0 186,900 0 186,900 Operating Costs Category To Be Determined Total General Fund 0 Other: 0 Operating Cost Total 0 0 0 0 0 0 0 0 Additional Comments: Improvements included within the Developer Agreement were previously part of AD11, Printed: 3-Mar-I1 0293 M ATTACHMENT 2 SUMMARY REPORT FOR THE EXPENDITURE OF TAX INCREMENT REVENUE BY THE LA QUINTA REDEVELOPMENT ON THE WASHINGTON STREET APARTMENT REHABILITATION PROJECT PURSUANT TO HEALTH & SAFETY CODE SECTIONS 33445 AND 33679 The La Quinta Redevelopment Agency ("Agency") is the redevelopment agency activated by the City Council of the City of La Quinta ("City" or "City Council" as appropriate) pursuant to the California Community Redevelopment Law (Health & Safety Code § 33000 et seq.). The Agency and City Council have scheduled a joint public hearing for April 5, 2011 to consider the Agency's use of up to $7,611,810 of proceeds from the 2011 Series 'A' La Quinta Financing Authority Local Agency Taxable Bonds and $3,362,058 of proceeds from the 2004 Low & Moderate Income Housing Bond Proceeds; and $7,278,804 from Project Area 2 Low & Moderate Tax Income Tax Increment Fund, for a total of $18,252,672, to fund the construction of 24 new affordable units, a commons building, two units to house an on -site management and maintenance personnel, the substantial rehabilitation of 72 units affordable to very low and low income seniors and special needs residents, construction of a sound wall, and to pay off an existing loan with Provident Bank. Debt service payments for these bonds are funded by La Quinta Redevelopment Project No. 2 housing tax increment revenue. All of these facilities will be subsequently owned by the La Quinta Housing Authority. Pursuant to Health and Safety Code Sections 33445 and 33679, whenever the Agency proposes to use tax increment funds to acquire land and/or to pay for the construction or installation of a publicly owned building, the Agency and City Council must hold a public hearing on the use of the tax increment funds for that purpose. At the conclusion of the public hearing, the Agency and City Council may adopt resolutions approving the use of Agency tax increment funds for that purpose. Prior to the public hearing, Health and Safety Code Section 33679 requires that the Agency prepare a summary report that: • Estimates the amount of tax increment revenue proposed to be used to acquire land and pay for the construction of any publicly owned building, including interest payments. • Provides an explanation of how the acquisition of land or the installation or construction of the publicly owned buildings, facilities, structures, or other improvements are of benefit to the project area by helping to eliminate blight within the project area or providing housing for low- or moderate -income persons. • Provides an explanation as to why no other reasonable means of financing the installation or construction of the publicly owned buildings, facilities, structures, or other improvements are available to the community. • Describes how the expenditure of tax increment revenue for the acquisition of land or the cost of buildings, facilities, structures, or other improvements is consistent with the implementation plan adopted pursuant to Section 33490. 0?94 Describes the redevelopment purpose for which the tax increment revenue is being used to pay for the land and construction of the publicly owned building. BACKGROUND In October 2008, the La Quinta Redevelopment Agency purchased the Washington Street Apartments, a 72-unit senior and special needs affordable housing complex on approximately 6.39 acres. The units were built in 1980, and are in need of substantial rehabilitation. An existing manager's unit and commons building will be demolished and replaced as part of the rehabilitation. In addition, there is an existing block wall that separates the property from Washington Street, a major north -south arterial that connects the City of La Quinta to the 110 freeway. Preliminary noise readings show that the wall does not attenuate the noise level to City of La Quinta Noise Standards; therefore, a sound wall will be designed and constructed as part of this project. The project will be completed in two phases. These include: Phase 1 — Design and construction of a sound wall along the property's western boundary (Washington Street); design and construction of 24 new one -bedroom units. Phase 2 — Rehabilitation of the existing 72 units. Residents will be temporarily relocated to the new one -bedroom units, 24 households at a time. The vacated 24 units will be rehabilitated, and the residents will be moved back into their units. This process will occur three times, until all 72 units have been rehabilitated. SUMMARY REPORT ITEMS Estimates of the amount of tax increment revenue proposed to be used pay for the construction of any publicly owned building, including interest payments. The total estimated cost to construct these publicly -owned facilities is $18,252,672, not including interest expense. The estimated design and construction costs are as follows: Engineering 698,000 Construction 13,646,238 Professional 773,200 Contingency 1,435,234 Loan Payoff 1,700,000 Total 18,252,672 It is estimated that total interest costs for the Series 2011 and 2004 Bond proceeds used to fund these improvements will be $12,576,125, for a total estimated cost of $30,828,797. An explanation of how the acquisition of land or the installation or construction of the publicly owned buildings, facilities, structures, or other improvements are of benefit to the project area by helping to eliminate blight within the project area or providing housing for low- or moderate -income persons. p?95 These publicly -owned buildings and facilities will be located in La Quinta Redevelopment Project Area No. 2 which was established in May 1989. A condition cited for establishing the Project Area was to increase and improve the community's supply of affordable housing. At that time, there was a lack of quality affordable housing in the Project Area. The rehabilitation of the existing Washington Street Apartment units and the addition of 24 new units will address this condition. The rehabilitation of the aging units will improve the surrounding neighborhood, and increase property values. An explanation as to why no other reasonable means of financing the buildings, facilities, structures, or other improvements, are available to the community. In light of the current economic situation in the nation, State, and locally, the continuing reallocation of City and Agency funds to resolve the State budget deficit, and existing City funding obligations towards police, fire, other public safety, recreation, administrative, operations and maintenance purposes, the City does not have the capacity to fund these improvements without the use of Project No. 2 tax increment revenue. A description as to how the expenditure of tax increment revenue for the acquisition of land or the cost of buildings, facilities, structures, or other improvements is consistent with the implementation plan adopted pursuant to Section 33490. This project is listed under the Housing Program component of the Agency's Implementation Plan as amended on January 19, 2010, pursuant to Section 33490. Describe the redevelopment purpose for which the tax increment revenue is being used to pay for the land and construction of such publicly owned building. The Redevelopment Plan for Project No. 2 identifies the goal of promoting rehabilitation of existing housing stock; and increasing, improving, and preserving the supply of housing affordable to very low, low and moderate income households. Using tax increment revenue to fund the rehabilitation and new construction of Washington Street Apartments will implement the goal contained in the Redevelopment Plan by providing rehabilitated and new housing stock affordable to very low and low income seniors and special needs residents. This summary report has been prepared in compliance with Health and Safety Code Section 33679. A photocopy may be obtained from the Agency Secretary/City Clerk by paying the usual photocopy fee regularly charged by the Agency and City. V96