McAuliffe & CO. Inc/LQ Autopark Parkway 11M`AULIFFE & COMPANY, INC.
LETTER OF AGREEMENT FOR PROFESSIONAL ARCHITECTURAL SERVICES
CLIENT: ARCHITECT:
Mr. Les Joshnson, Planning Director McAuliffe & Company, Inc.
City of La Quinta 42-600 Caroline Ct., Suite 102
78-495 Calle Tampico Palm Desert, CA 92211
La Quinta, CA 92253 T: 760.773.0907 F: 760.773.0967
Michael McAuliffe, AIA CA Lic. 27929
PROJECT: DATE:
Conceptual Design Consulting 5/4/2011
for
La Quinta Autopark Parkway
Highway 111
La Quinta, CA
VIA: TOTAL NO. OF PAGES INCLUDING COVER:
Email: Ljohnson@la-quinta.org 3
Dear Mr. Johnson,
Please find enclosed our Letter of Agreement for Professional Architectural Services for Conceptual
Design Consulting in support of the La Quinta Autopark Parkway project. We appreciate the
opportunity to work with you and your team in developing an exciting concept that captures the
vision and successfully represents both the City and the auto dealerships it serves.
Please contact me if you have any questions regarding this Letter of Agreement.
PROJECT DESCRIPTION
The Project is to develop a Conceptual Design for the proposed streetscape for the La Quinta
Autopark Parkway. The Project solution is to be developed in close concert with RGA Landscape
Architects, Inc. (landscape architect).
The Project is to develop an enhanced and unified streetscape theme that mutually promotes the auto
dealerships located in the Autopark and that represents the values and image of the community of La
Quinta. The project is located along the south side of Highway 111 between Adams St. and La
Quinta Center Dr. The Project includes median improvements, landscape and public sidewalk
enhancements, feature vehicle displays, signage and monumentation.
The Project includes preparation of graphic exhibits of the approved Conceptual Design for Client
promotional and presentation purposes.
SCOPE OF SERVICES
The Architect shall provide the following professional services:
BASIC SERVICES:
CONCEPTUAL DESIGN CONSULTING
■ Conduct a detailed meeting with Client to establish project program requirements;
■ Perform preliminary code research to determine Project relevant development standards;
■ Develop a Conceptual Design in conjunction with RGA Landscape Architects, Inc. and
prepare sufficient exhibits to convey design intent;
■ Meet with Client to review Conceptual Design;
■ Incorporate Client revisions (as needed);
• Develop and produce color exhibits including conceptual site plan, detail plans, and (3)
perspective renderings for use by Client;
Deliverable: (1) set of elec1mwcExhi1Vts, (3) sets of harry coy exhibits
CLIENT'S RESPONSIBILITIES
The Client shall be responsible for the following items:
■ Participate in the programming session with the Architect to establish project objectives;
• Review and approve Conceptual Design package prior to production of color exhibits.
EXCLUSIONS
The Architect shall not provide any services other than those expressly stated in "Scope of Services"
above. Additional Services requested by the Client shall be agreed upon between the Client and the
Architect in writing and for additional compensation.
COMPENSATION
Compensation shall be as follows:
Basic Services:
CONCEPTUAL DESIGN CONSULTING FIXED FEE of $4,800.00
McAuliffe & Company, Inc standard rate schedule for ADDITIONAL SERVICES:
Principal/Design Architect $150.00/Hr.
CAD $90.00/Hr.
Administrative $50.00/Hr.
2
Reimbursable Expenses•
The Client shall reimburse the Architect for expenses incurred in interest of the Project, plus
fifteen percent (15%). Reimbursable expenses include reprographics, presentation materials, and
shipping. Reimbursable expenses are in addition to fixed fees.
A retainer of $1,200 (25%) shall be required and is due upon execution of this Letter of
Agreement. Final payment of $3,600 (75%) plus any reimbursable expenses shall be due upon
delivery of presentation exhibits.
If this Agreement meets with your approval, please sign and return a copy to me. Upon receipt
of the executed Agreement and retainer, we will commence work on your project within 5
business days.
We appreciate the opportunity to work with you and look forward to an exciting project.
Respectfully submitted,
r'" D
Michael T. McAuliffe, AIA
President
C 27929
ACCEPTED:
Les Jo fln, Planning Director
ity of La to
Client
Date
42-600 CAROLINE CT., SUITE 102 PALM DESERT, CA 92211 T:760.773.0907 F:760.773.0967
michael®mcacoinc.com
M`AULIFFE & COMPANY, INC.
LETTER OF AGREEMENT FOR PROFESSIONAL ARCHITECTURAL SERVICES
CLIENT: ARCHITECT:
Mr. Les Johnson, Planning Director McAuliffe & Company, Inc.
City of La Quinta 42-600 Caroline Ct, Suite 102
78-495 Calle Tampico
La Quinta, CA 92253
PROJECT:
Conceptual Design Consulting
for
VIA:
La Quinta Auto Center Parkway
Highway 111
La Quinta, CA
Email: Ljohnson@la-quinta.org
Dear Mr. Johnson,
Palm Desert, CA 92211
T:760.773.0907 F:760.773.0967
Michael McAuliffe, ALA CA Lic. 27929
DATE:
9/26/2011
TOTAL NO, OF PACES INCLUDING COVER:
3
Enclosed please find our Letter of Agreement for Professional Architectural Services for Conceptual
Design Animation of the La Quinta Auto Center Parkway project. We appreciate the opportunity to
continue to work with you and your team in developing a dynarnic presentation of the proposed Auto
Center concept.
Please contact me if you have any questions regarding this Letter of Agreement.
PROJECT DESCRIPTION
The Project is to develop a digital representation of the conceptual design for the La Quinta Autopark
Parkway project as designed by McAuliffe & Company, Inc. in collaboration with RGA Landscape
Architects, Inc. The goal of the project is to develop an animated computer visualization to best
represent and portray the design concept.
The animation will portray the proposed architectural design from the perspective of a car driving on
Highway 111 both eastbound and westbound.
SCOPE OF SERVICES
The Architect shall provide the following professional services:
DIGITAL ANIMATION
■ Develop 3D model of existing site, neighboring buildings, topography and detailed models of
existing dealership structures;
■ Digitally represent proposed architectural and landscape design for Auto Center
■ Display appropriate can in proposed display areas
■ Develop conceptual story -board of animation sequences, to be approved prior to final
rendering of animations
■ Simulate view from vehicle driving along Highway 111 adjacent to dealership
Deliverable: (1) Video animation file inQuickkme.movformat at 1920x1080 HD Video Rerolution—
featuring East and West bound drive by viewing angles Animated sequence not to exceed 70 seconds:
(5) still images at print resolution—4000x2500px
o Duplaypad detail
o Colkcam signage detail
o Individual dealer signage detail
o Twikgbt rendenng distant view
o Twikght rendering near view
CLIENT'S RESPONSIBILITIES
The Client shall be responsible for the following items:
■ Participate in storyboard session and approval;
■ Provide access to necessary topographic and as -built information for appropriate areas (site of
auto dealers and adjacent lots)
• Provide access to necessary locations on site for documentation purposes
EXCLUSIONS
The Architect shall not provide any services other than those expressly stated in "Scope of Services"
above. Additional Services requested by the Client shall be agreed upon between the Client and the
Architect in writing and for additional compensation.
COMPENSATION
Compensation shall be as follows:
Basic Services:
ANIMATION SERVICES FIXED FEE of $8,500.00
McAuliffe & Company, Inc standard rate schedule for ADDITIONAL SERVICES:
Principal/Design Architect $150.00/Hr.
3D Architectural Visualization $120.00/Hr.
Administrative $50.00/Hr.
Reimbursable Expenses:
The Client shall reimburse the Architect for expenses incurred in interest of the Project, plus
fifteen percent (15%). Reimbursable expenses include reprographics, presentation materials, and
shipping. Reimbursable expenses are in addition to fixed fees.
A retainer of $2,125 (25%) shall be required and is due upon execution of this Letter of
Agreement. Billing shall be monthly and on a percent -complete basis.
If this Agreement meets with your approval, please sign and return a copy to me. Upon receipt
of the executed Agreement and retainer, we will commence work on your project within 5
business days.
We appreciate the opportunity to work with you and look forward to an exciting project.
Respectfully submitted,
Michael T. McAuliffe, AIA
President
C 27929
ACCEPTED:
Thomas P. Genovese, City Manager
City of La Quinta
Client
Date
42-600 CAROLINE CT., SUITE 102 PALM DESERT, CA 92211 T:760.773.0907 F:760.773.0967
michacl®mcacoinc.com