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2011 06 21 CCefr# 4 4 adja City Council agendas are available on the City's web page @ www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting TUESDAY, JUNE 21, 2011 3:00 P.M. Closed Session / 4:00 P.M. Open Session Beginning Resolution No. 2011-046 Ordinance No. 487 CALL TO ORDER Roll Call: Council Members: Evans, Franklin, Henderson, Sniff, and Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CLOSED SESSION NOTE: Time permitting the City Council may conduct Closed Session discussions during the dinner recess. Persons identified as negotiating parties are not invited into the Closed Session meeting when acquisition of real property is considered. 1. CONFERENCE WITH LABOR NEGOTIATORS, SKI HARRISON AND THOMAS P. GENOVESE REGARDING NEGOTIATIONS WITH THE LA QUINTA CITY EMPLOYEES ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION 54957.6 MEET AND CONFER PROCESS 2. EVALUATION OF CITY ATTORNEY PERFORMANCE PER GOVERNMENT CODE SECTION 54957 CITY COUNCIL AGENDA 1 JUNE 21, 2011 RECESS TO CLOSED SESSION AND TO REDEVELOPMENT AGENCY RECONVENE AT 4:00 P.M. 4:00 P.M. PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CONFIRMATION OF AGENDA PRESENTATIONS NONE WRITTEN COMMUNICATIONS — NONE APPROVAL OF MINUTES 1. APPROVAL OF REGULAR MEETING MINUTES OF JUNE 7, 2011 2. APPROVAL OF SPECIAL MEETING MINUTES OF JUNE 14, 2011 CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED JUNE 21, 2011 2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED APRIL 30, 2011 3. RECEIVE AND FILE TREASURER'S REPORT DATED APRIL 30, 2011 4. APPROVAL OF THE DECLARATION OF SURPLUS PROPERTY 5. ADOPTION OF.A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE ONSITE IMPROVEMENTS FOR PARCEL MAP 33954, PHOENIX ROW III, LLC ••" 002 CITY COUNCIL AGENDA 2 JUNE 21, 2011 6. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE OFFSITE IMPROVEMENTS FOR TRACT MAP 31202-1, RANCHO SANTANA, DESERT CHEYENNE, INC. 7. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE ONSITE IMPROVEMENTS FOR TRACT MAP 31202-3, RANCHO SANTANA, OAK TREE INDUSTRIES, INC. 8. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE ONSITE IMPROVEMENTS FOR TRACT MAP 31202-4, RANCHO SANTANA, OAK TREE INDUSTRIES, INC. 9. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR TWO ECONOMIC DEVELOPMENT PROJECT MANAGERS TO ATTEND THE ICSC WESTERN CONFERENCE IN SAN DIEGO, CA ON SEPTEMBER 7-9, 2011 10. AUTHORIZATION OF OVERNIGHT TRAVEL FOR FOUR MEMBERS OF THE CITY COUNCIL TO ATTEND THE 2011 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE TO BE HELD SEPTEMBER 21-23, 2011 IN SAN FRANCISCO, CALIFORNIA 11. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE OFFSITE IMPROVEMENTS FOR PARCEL MAP 33954, PHOENIX ROW III, LLC 12. APPROVAL OF AN ASSIGNMENT AND ASSUMPTION AGREEMENT BY AND BETWEEN CP DEVELOPMENT LA QUINTA AND LA QUINTA RETIREMENT RESIDENCE LIMITED PARTNERSHIP FOR PROPERTY LOCATED AT THE SOUTHEAST CORNER OF WASHINGTON STREET AND MILES AVENUE PURSUANT TO THE DISPOSITION AND DEVELOPMENT AGREEMENT 13. ADOPTION OF A RESOLUTION REQUESTING THE COUNTY OF RIVERSIDE TO PLACE COLLECTION COSTS FOR SOLID WASTE HANDLING SERVICES AT SINGLE-FAMILY DWELLINGS ON THE TAX ROLLS 14. APPROVAL OF THE PLANS, SPECIFICATIONS, AND ENGINEERS ESTIMATE FOR THE WASHINGTON STREET TURN LANE IMPROVEMENTS AT EISENHOWER DRIVE / CALLE TAMPICO - PROJECT NO. 2010-09, AUTHORIZATION FOR THE CITY MANAGER TO AWARD THE CONSTRUCTION CONTRACT, ADOPTION OF . A RESOLUTION CONSENTING TO THE EXPENDITURE OF REDEVELOPMENT FUNDS FOR THE IMPROVEMENTS, AND MAKING CERTAIN FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33445(a) WITH RESPECT TO SUCH EXPENDITURES CITY COUNCIL AGENDA 3 JUNE 21, 2011 ,.p 00 15. APPROVAL OF THE PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE (PS&E) OF PROBABLE CONSTRUCTION COSTS, AND AUTHORIZATION TO ADVERTISE FOR BID THE AVENUE 50 AT PARK AVENUE DRAINAGE IMPROVEMENTS, PROJECT NO. 2010-03, AND THE AVENUE 48 AT JEFFERSON STREET DRAINAGE AND LANDSCAPE IMPROVEMENTS, PROJECT NO. 2010-04 16. ADOPTION OF A RESOLUTION APPROVING A COST SHARING AGREEMENT AMONG THE LA QUINTA REDEVELOPMENT AGENCY, THE CITY OF LA QUINTA, AND THE COACHELLA VALLEY WATER DISTRICT FOR THE RECONSTRUCTION OF THE COACHELLA CANAL, A REGIONAL WATER CONVEYANCE SYSTEM, WITHIN THE SILVERROCK PROPERTY AND MAKING CERTAIN FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33445 WITH RESPECT TO THE AGENCY'S EXPENDITURE 17. APPROVAL TO RESCIND APPROVAL OF A MEMORANDUM OF UNDERSTANDING AMONG THE CITY OF LA QUINTA, THE COUNTY OF RIVERSIDE, AND THE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS REGARDING THE POTENTIAL WIDENING OF FRED WARING DRIVE, BETWEEN ADAMS STREET AND PORT MARIA ROAD BUSINESS SESSION CONSIDERATION OF A RESOLUTION ADOPTING THE INVESTMENT POLICY OF THE CITY OF LA QUINTA FOR FISCAL YEAR 2011-2012 A. RESOLUTION ACTION 2. CONSIDERATION OF A DRAFT RELOCATION PLAN FOR 78181 AVENIDA LA FONDA (770-125-003), 78182 AVENIDA LA FONDA (770-124-007), AND 78153 MAIN STREET (770-124-004) A. MINUTE ORDER ACTION 3. CONSIDERATION OF FISCAL YEAR 2011/2012 PRELIMINARY BUDGET A. MINUTE ORDER ACTION 4. CONSIDERATION OF THE IMPLEMENTATION OF THE INCREASED DEVELOPMENT IMPACT FEES FOR RESIDENTIAL DEVELOPMENT A. MINUTE ORDER ACTION STUDY SESSION - NONE REPORTS AND INFORMATIONAL ITEMS 1. ANIMAL CAMPUS COMMISSION (FRANKLIN) CITY COUNCIL AGENDA 4 JUNE 21, 2011 "N 004 2. BOB HOPE CLASSIC FUND DISTRIBUTION COMMITTEE (FRANKLIN) 3. CITY COUNCIL AD HOC COMMITTEE REPORTS 4. CVAG COMMITTEE REPORTS 5. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (ADOLPH) 6. C.V. CONSERVATION COMMISSION (SNIFF) 7. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (ROBERT COX) 8. C.V. MOUNTAINS CONSERVANCY (FRANKLIN) 9. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH) 10. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (FRANKLIN) 11. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (FRANKLIN) 12. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 13. PALM SPRINGS DESERT RESORT COMMUNITIES CONVENTION & VISITORS AUTHORITY (EVANS) 14. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (NANCY DORIA) 15. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (DIANE GUNN) 16. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 17. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 18. INVESTMENT ADVISORY BOARD MINUTES DATED APRIL 13, 2011 19. ARCHITECTURE AND LANDSCAPING REVIEW COMMITTEE MINUTES DATED APRIL 6, 2011 20. COMMUNITY SERVICES COMMISSION MEETING MINUTES DATED MAY 9, 2011 DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS 2. CITY ATTORNEY 3. CITY CLERK A. UPCOMING EVENTS AND CITY COUNCIL CALENDAR B. SUMMER SCHEDULE FOR CITY COUNCIL MEETINGS 4. BUILDING & SAFETY DEPARTMENT REPORT FOR MAY 2011 5. COMMUNITY SERVICES DEPARTMENT REPORT FOR MAY 2011 6. FINANCE DEPARTMENT REPORT - NONE 7. PLANNING DEPARTMENT REPORT FOR MAY 2011 8. PUBLIC WORKS DEPARTMENT REPORT FOR MAY 2011 9. POLICE DEPARTMENT REPORT MAY 2011 10. FIRE DEPARTMENT QUARTERLY REPORT - NONE MAYOR'S AND COUNCIL MEMBERS' ITEMS 1. DISCUSSION REGARDING MUSTARD AND TUMBLEWEEDS (COUNCIL MEMBER HENDERSON) CITY COUNCIL AGENDA 5 JUNE 21, 2011 N 005 RECESS TO REDEVELOPMENT AGENCY MEETING RECONVENE AT 7:00 P.M. 7:00 P.M. PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. — NONE PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to consideration of that item. A person may submit written comments to City Council before a public hearing or appear in support or opposition to the approval of a project. If you challenge a project in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to the public hearing. 1. PUBLIC HEARING TO CONSIDER A RESOLUTION ADDING CERTAIN ALTERNATIVE CONDITIONS OF APPROVAL TO FOUR TRACT MAPS ALLOWING THE DESIGN AND CONSTRUCTION OF RAISED MEDIANS IN LIEU OF TRAFFIC SIGNALS FOR TRACT MAP NOS. 25500-41 28603-1, 28838-1, AND 29147-1, KSL LAND CORPORATION, AND APPROVING A CASH DEPOSIT FOR REMAINING OFFSITE IMPROVEMENTS ASSOCIATED WITH TRACT28960 A. RESOLUTION ACTION 2. PUBLIC HEARING TO CONSIDER AN ORDINANCE AMENDING TITLE 3, CHAPTER 3.34 OF THE LA QUINTA MUNICIPAL CODE TITLE 3, CHAPTER 3.34, UPDATING THE COACHELLA VALLEY MULTIPLE SPECIES HABITAT CONSERVATION PLAN / NATURAL COMMUNITY CONSERVATION PLAN MITIGATION FEE ORDINANCE IN ACCORDANCE WITH THE COACHELLA VALLEY MULTIPLE SPECIES HABITAT CONSERVATION PLAN AND THE LOCAL DEVELOPMENT MITIGATION FEE NEXUS STUDY DATED MAY 16, 2011, AND ADOPTION OF A RESOLUTION ADOPTING THE LOCAL DEVELOPMENT MITIGATION FEE SCHEDULE APPLICABLE TO NEW DEVELOPMENT WITHIN THE CITY OF LA QUINTA A. TAKE UP ORDINANCE BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING 006 CITY COUNCIL AGENDA 6 JUNE 21, 2011 B. INTRODUCE ORDINANCE NO. ON FIRST READING C. RESOLUTION ACTION ADJOURNMENT The next regular meeting of the City Council will be held on July 5, 2011 commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of June 21, 2011, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 111, on June 17,.201 1. DATED: VERONICA J. MONTECINO, City Clerk City of La Quinta, California Public Notices • The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7103, twenty-four (24) hours in advance of the meeting and accommodations will be made. • If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777-7103. A one (1) week notice is required. • If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. • Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk counter at,City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. CITY COUNCIL AGENDA 7 JUNE 21, 2011 " 007 COUNCIL/RDA MEETING DATE: June 21, 2011 ITEM TITLE: Approval of Demand Register Dated June 21, 2011 RECOMMENDATION: Approve Demand Register Dated June 21, 2011 BACKGROUND: Prepaid Warrants: 92071 - 92117} 92118 - 92135) 92136) 92137 - 92162} 92163) Voids} Wire Transfers} P/R 36348 - 36366 P/R Tax Transfers} Payable Warrants: 92164 - 92302) FISCAL IMPLICATIONS: Demand of Cash -City Demand of Cash -RDA 12,393,619.39 63,358.62 10,000.00 1,706,404.68 4,000.60 (51.10) 771,982.16 462,675.30 132,462.94 715,468.03 $16,259,920.02 $3,154,871.97 $13,102,620.57 Demand f Cash - HA $2,427.48 John M. Falconer, Finance Director AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING CITY OF LA QUINTA BANK TRANSACTIONS 5/25/11 - 6114/11 5/26/11 WIRE TRANSFER - PICKFORD ESCROW 5/27/11 WIRE TRANSFER - ICMA 5127/11 WIRE TRANSFER - PERS 5/27/11 WIRE TRANSFER - LQCEA 6/1/11 WIRE TRANSFER - HEALTH PREMIUM 6/1/11 WIRE TRANSFER -TASC 6/1/11 WIRE TRANSFER -PERS 6/8/11 WIRE TRANSFER -LANDMARK 6/9/11 WIRE TRANSFER - FOUR SEASONS 6/10111 WIRE TRANSFER - ICMA 6/10/11 WIRE TRANSFER - PERS 6/10/11 WIRE TRANSFER - LQCEA 6/13/11 WIRE TRANSFER - PROMINENT ESCROW 6/14/11 WIRE TRANSFER -TASC TOTAL WIRE TRANSFER OUT $326.700.00 $29,405.65 $54,200.05 $160.00 $112,631.07 $2,983.15 $2,281.92 $162,350.30 $5,000.00 $15,755.59 $53,715.01 $160.00 $5,000.00 $1.639.42 _ $771,982.16 ,,N 009 r p p W r YOf r 1 QNzl r R N p l W r W w 0 1 N 1 S 1 a -qa r r LLQ 1 r W 2 1 no r 00 0 0 0 0 0 0 0 P P �tQ m If1P �t NN�toNmmbNlllV bb wM �1 VM. O NO.OVI1O mI/1N b1lIPb . . . . . . 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U 69. f I Z Y d l 1 M = M 1 Q 1 HQu I '1 1 0 m 0 I Z \ 1 0 I v N M I N S W I N r 0 1 q l \ v O 1 N N M I Q X-C IL q N WZly K QoI N MLQ!-q W O f I z N K w 1 0 aau1LL J v v v v n r n r a0 O <p aD M M M M I rl I-1 rl p - C41 Ceit�t 4 64LO QWAACU COUNCIL/RDA MEETING DATE: June 21, 2011 ITEM TITLE: Receive and File Transmittal of Revenue and Expenditure Report for April 30, 2011 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 2- - STUDY SESSION: PUBLIC HEARING: Receive and File Transmittal of the Statement of Revenue and Expenditures for April 30, 2011 for the City of La Quinta. Respectfully submitted, John M. Falconer, Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Revenue and Expenditures for April 30, 2011 1" 042 CRY OF LA QUINTA REVENUES -ALL FUNDS 07101/2010-0413012011 ATTACHMENT 1 FUNDS ADJUSTED BUDGET RECEIVED %, RECEIVED General $36,787,824.00 10152,679.13 68.40% Library 2,588,548.00 1,095,761.99 42.30% Gas Tax Revenue 1,104.000,00 701.396.24 63.50% Federal Assistance 431,087.00 16.320.00 3.80% JAG Grant 20,523,00 15.09289 73.50% Stoat (Cops) Revenue 100,090.00 69.45 0.10% Indian Gaming 0.00 0.00 0.00% Lighting B Landscaping 965,300.00 504.575.91 52.30% RCTC 000 0.00 0.00% Development Funding 0.00 0.00 0.00% Crime Violent Task Force 0,00 0.00 0,00% AS 939 17,10000 15,914.20 93.10% Quimby 95,000.00 25,995.04 27.40% Infrastmcture 1,460.00 1.109.83 76.50% Proposition lB 577,455.00 129,099.37 2240% South Coast Air Quality 57,424.00 - 46,899.00 81.70% CMAQflSTEA 1,007.105.00 21,104.78 2.10% Transportation 446,300.00 311,214.29 69.70% Parks & Recreation 89,200.00 57,099.00 64.00% Civic Center 3,117,600.00 3,064,231.76 98.30% Library Development 35,500.00 23,075.00 65.00% Community Center 11,600.00 8,016.44 69.10% Street Facility 15,717.00 9.489.08 60.40% Park Facility 2,200.00 1,430.19 65.00% Fire Protection Facility 20,800.00 14,484.16 69.60% Arts In Public Places 33,925.00 46.145.92 136100% Interest Allocation 0.00 23,736.92 0.00% Capital Improvement 79.608,126.00 12.973,254.75 16.30% Equipment Replacement 34,376.00 32.464.98 94.40% Information Technology 6,295.00 5,240.61 83.30% Pak Equipment & Facility 2,600.00 2.034.30 78.20% SilverRock Golf 3.652,607.00 3,072.891.07 84.10% SilverRock Goff Reserve 63,429.00 827.84 1.30% La Quinta Public Safety Officer 2.100,00 2,068.17 98.50% La Quints Financing Authority 6,603,456.00 6,594,463.26 99.90% RDA Project Area No, 1 86,885.190.00 47.220,256.36 54.30% RDA Project Area No, 2 41,818.758,00 26,394.110.71 63,10% La Quints Housing Authority 2,399,I62.00 2,T72,274.92 90.50% TaWI $268,602,147.00 $129,754,827.56 48.30% a e43 2 CITY OF LA OUINTA EXPENDITURES - ALL FUNDS FUNDS A USTED BUDGET 0710'U20-04y3a/2011 EXPENDITURES ENCUMBERED MAINING BUDGET PERCENT General 938928,634.00 26,262,598.10 $35,231,22 12,630,81468 67.5% Library 1,723,838.D0 954,093.35 0.00 769,744.85 55.3% Gas Tax 1,490,702.00 1,345,835.88 0.00 144,886.12 90.3% Federal Assistance 431,087.00 16,320,00 0,00 414,767A0 3.8% JAG Grant 20,643.00 15,092.89 0.00 5,W)A1 73.1% Slesf(Cops) Revenue 100,09000 0.00 0.00 IDQ090.00 0.0% Indian Gaming O.DO 0.00 0,00 0,00 0.0% Lighting B Landscaping 965,300.00 804,420.00 0.00 160,880.00 83.3% RCTC 0.00 0.00 0.00 0,00 a.o% Development Agreement 0,00 0,00 0.00 0.00 0.0% CV Violent Crime Task Force 0.00 0.00 0,00 0.00 0.0% AS 939 486,588.00 213,305.15 2,000.00 271,282S5 43.896 Quimby 10,142,270.00 1,90Q717.57 0.00 8,233,552.43 18.8% Infrastructure 393,074.00 0.00 0.00 30,074,00 0.0% Proposition 1B 577,455.00 142,468,50 0,00 434,986.60 24.7% South Coast Air Quality - 308,106.00 271,032,77 0.00 37.073,23 88.0% CMAQ 1,007,105.00 21,651.66 0,00 985,453.34 2.1% Transportation 4,645,436.DO 1,076,405,53 0.00 3,569.030,47 23.2% Parks B Recreation 9,800.00 5,492.56 0.00 4, 307.44 56.0% Civic Center 261,858.00 207,655.01 0.00 54,202.99 79.3% Library Development 12,700.00 7,%5.63 0,00 5.134,37 59.6% Community Center 0.00 0.00 0.DO 0.00 0.0% Street Facility 654,503,00 316,195,79 0.00 338.307.21 48.3% Park Facility 2,917.00 1,364.19 0.00 1,552.81 48.8% Fire Protection 6,000.D0 3.64703 0.00 2,352,97 60.8% Aft In Public Places 476,200.00 76,349,96 0.00 399,850.02 16.0% Interest Allocation 0.00 0.00 0.00 0.00 0.0% Capital Improvement - 79,60 .128,00 12,973,2U 75 1,563,82215 65,071,050.50 16.3% Equipment Replacement 640,383.00 173,67144 8,811.20 457,900.36 27.1% IMamation Technology 535,752.00 288,959.83 1,338.96 245,453.21 53.9% Pant Maintenance Facility, 560,815.00 53,14254 25,06750 482,60498 9.5% SilverRock Got 3,823,601.00 3,048,715.83 0,00 774,885.17 79,7% G SilverROReserve 000 0.D0 0.00 0.Do 0.0% LQ Public Safety Officer 2,000.00 0.00. 0,00 2,000.00 0.0% La Quinta Financing Authority 6,600,456.00 6,596,213.26 0.00 4,242,74 9S9% La Quincy Housing Authority 1,128,406.00 626,51705 0.00 503.513.95 0.00 RDA Project Area No. 1 112,603,575.00 51.617,500,32 8,675,25 eg977,399.43 45S% RDA Project Area No. 2 US55,570.00 23.221,072.84 4,300.00 31,630,197.36 42.3% 11 oe " 044 a CITY OF LA QUINTA 07/01/2010 - 04/30/2011 GENERAL FUND REVENUES DETAIL ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED TAXES: Property Tax 2.259,500.00 1,119,095.70 1,140,404.30 49.530% No Low Property Tax Distributor, 3.983,030.00 2,575,104.55 1,408,525.45 64.640% Statutory Tax -LQ 208A73.00 0.00 208,473.00 0.GW% Statutory Tax - Riverside Cnty 824D0.00 0.00 82,400.D0 0.000% Sales Tax 4.977,750.00 3,289.874.62 1,687,875,38 66.090% Sales Tax Reimbursement 1,923,188.00 1,088.006.09 835,181,91 58.570% Document Transfer Tax 384,300.00 304,711.88 79,588.12 79.290% Transient Occupancy Tax 4.000,000.00 3.043,606.77 956,393.23 76.090% Transient Occupancy Tax- Mitigation Measures 251,000.00 46,120.54 204,879.46 18.370% Franchise Tax 1,484,600.00 960,640.69 523,959.31 64.710% TOTAL TAXES 19.554,841.00 12,427.160.84 7.127,680,16 63.550% LICENSE d PERMITS: Business License 288,400.00 237,171.64 51,228.36 82.240% Animal License 29,700.00 28,599.50 1.100.50 96.290% Building PernX9 200,000.00 193.530.72 6,469.28 96.770% Plumbing Permits 25,000.00 24,517.50 482.50 98.070% Mechanical Permits 19,000.00 23,883.37 (4,883.37) 125.700% Electrical Permits 28,000.00 26,480.79 1.519.21 94.570% Garage Sale Permits 15,001 13,770.00 1,230.OD 91SW% Misc. Permits 67,000.00 43,814.29 23,385.71 65.100% TOTAL LICENSES S PERMITS 672,100.00 591.567.81 80,532.19 88.020% FEES: Sale of Maps & Publications 4,00D.00 1,452.43 2.547.57 36.310% Community Services Fees 351.660.00 323,643.78 27,906.22 92.060% Finance 550.00 315.00 235.00 57.270% Bldg B Safety Fees 170,000.00 141,259.11 28,740.89 83.090% Bldg 8 Safety Lease Revenue 62,000.00 69,429.31 (7,429.31) 111.980% SMIP Fees 1.000.00 143.43 856.57 14.340% Community Development Fees 50,000.00 51.034.60 (1,034.60) 102,070% Public Wodcs Fees 185,500.00 125.652.50 59,847.50 67.740% TOTALFEES 824.600.00 712,930.16 111,669.84 86.460% INTERGOVERNMENTAL Motor Vehicle In -Lieu 3,314.950.00 1,733,624.44 1,581.325.56 52.300% Motor Vehicle Code Fines 102,900.00 71,158.37 31,741.63 69.150% Parking Violations 56,700.00 34,887.43 21.812.57 61.530% Misc. Fines 166,500.00 117.151,77 49.348.23 70.360% Federal Govt Grants 192,700.00 46.252,13 146,447,87 24.000% County of Riverside Grant 0.00 0.00 0.00 0,000% State of California Grant 25,194.00 (3,660.10) 28.854.10 -14.530% Fire Services Credit- Capital (10150003375010) 555,326.00 306,314.66 249,011.34 55.160% Fire Services Credit- Oper (10150003375000) 7,916,398.00 6,235,455.36 1,680,94264 78.770% CVJJD 16,SW.00 8.400.00 8,400.00 50.000% CSA152 Assessment 297,285.00 297,284.63 0.37 100,000% TOTAL INTERGOVERNMENTAL 12,644,753.00 8,846,368.69 3,797,894.31 69.960% INTEREST 2,746,148.00 2,434,001.95 312,146.05 88.630% MISCELLANEOUS Miscellaneous Revenue 18,700.00 27,184.55 (8,484.55) 145.370% AB939 20,000.00 42,017.51 (22,017.51) 210,090% Insurance Recoveries 8,291.00 9.080.30 (789.30) 109.520% Assmi t Dist Surplus 0.00 0.00 0.00 0.000% Other Mitigation Measures 0.00 0.00 0.00 0.000% Litigation settlement ODD 0.00 0.00 0.000% Advertising Coop 20.000.00 22,166.00 (2,166.D0) 110.830% Cash Over/(Short) 50.00 64.17 (14A7) 128.340% TOTAL MISCELLANEOUS 67.041.00 100.512.53 (33,471.53) 149,930% TRANSFERIN 278,341D) 39,637.15 238,703.85 14.240% TOTAL GENERAL FUND 36.787,824.00 25,152,679A3 11,635.144.87 68.370% p 045 a CITY OF LA QUINTA 07/0112010.041=011 GENERAL FUND EXPENDITURE SUMMARY ADJUSTED 0G30111 REMAINING BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE GENERAL GOVERNMENT: LEGISLATIVE 665,W4 W 503,375.56 0,00 161,67244 5321% CITY MANAGER'S OFFICE 451,750,00 366,943.57 0.00 84,806.43 81.23% - DEVELOPMENT SERVICES 1,763,50.W 1,382,075.96 0.00 381,424.04 78,37% MANAGEMENT SERVICES 1,621,150.00 lQ!T3 ].54 O.DD 40880246 7491% TOTAL GENERAL GOVERNMENT 1,501,448.00 3, 42.63 0.00 1,034, 05.37 7 .49% CITY CLERK 616,154.00 482,476.04 0.00 133,677.96 73.46% TOTAL CITY CLERK 818,156.00 482,476.04 0.00 133,677.96 73.46% COMMUNITY SERVICES PARKS 8 RECREATION ADMINISTRATION 1,092,319.00 828,709.40 0.00 20,609.60 75.87% SENIOR CENTER 3 1,525.00 283,548.92 2,83000 98,146.08 73,74% PARKS S RECREATION PROGRAMS 318,525.W 153,531.89 2,830,00 162,163.11 48.20% LIBRARY 1,442,745.00 750,604.41 0,00 692.240.59 52.02% PARK MAINTENANCE 1,174,007.00 W7,845.33 0,00 366,161.67 68.81% MUSEUM 281.093.00 209719.21 000 111737I 75.51% TOTAL COMMUNITY SERVICES 4,693,214.W 3,033,859. 15 5,660.00 1,653,694.84 64. 9% FINANCE : BUILDING S SAFETY: POLICE: FISCAL SERVICES WS2WW 774.937.62 0.00 213,292.38 7842% CENTRAL SERVICES 274,300.00 176808.73 0.00 97491.27 6446% TOTAL FINANCE 1,262,530.00 951,746.35 0.00 310,783.85 7 .38% BUILDING B, SAFETY-ADMIN 332,3W.00 269.172,93 0.00 63,127.07 BL00% BUILDING 860.300.00 695,037.99 0.00 165,262.01 80.79% CODE COMPLIANCE 945,750.00 735.681,54 100.00 209,96846 77,79% ANIMAL CONTROL 370,790.00 283,27048 WAS 87,464.03 76,40% FIRE 4,725,126.00 3,350,263,38 0.00 1,374,86282 67.64% EMERGENCY SERVICES 161,550,00 79.737.17 2,629.90 79.182,93 49.36% CIVIC CENTER BUILDING -OPERATIONS 1,158,975,00 1015990.38 0.00 142984.62 87,66% POLICE SERVICES 12,733,306.00 6,262,059.37 3,496.11 6,467,750.52 49,18% TOTAL PUBLIC SAFETY 12,733,306.00 6,262.059. 37 3,496.11 6,467.750. 52 49,18% COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 1414,925.00 966.189.94 0,00 446,735.08 68,43% CURRENT PLANNING 61550000 396991.06 0.00 216508.94 64,50% TOTAL COMMUNITY DEVELOPMENT 2.11 25.00 1,385,181.00 0.00 665,24490 67.24% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 638,09090 506,083.04 0.00 132,00696 61 88% DEVELOPMENT B TRAFFIC 720,735.00 559.907 31 878.00 159,949.69 7769% MAINT/OPERATIONS- STREETS 2.247,631.00 1,011.796.47 15,765,45 1,220,0%.08 4502% MAINTIOPERATIONS. LTG/LANDSCAPING 1721,CW000 1,191,631.25 0.00 529,30.75 69,24% CONSTRUCTION MANAGEMENT 1W552000 869084.73 8845.27 5097'W 68.57% TOTAL PUBLIC WORKS 8,713,00690 4, 38,502.80 23,28972 $5 1,213.48 12.94% TRANSFERS OUT - 4,W2,173.00 4,765.524.73 Dw 96,648.27 254.55% GENERAL FUND REIMBURSEMENTS (703841300) (4632657.65) 0.00 (2405755,15) 67A7% NET GENERAL FUND EXPENDITURES 38.928,834.00 26,262.588.10 35,231,22 12,630,814.68 7196% .N 046 CITY OF LA OUINTA 07/0112010 - O4/3012011 ALL OTHER FUNDS REVENUE DETAIL ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED LIBRARY: County of Riverside 2,588,848.00 1,096,079.00 1,492.769.00 42.340% Contributions 0.00 0.00 D.00 0.ODO% Interest 0.00 (317.01) 317.01 0.000% TOTAL LIBRARY 2.598.848.00 1.095.761.99 1,493,086.01 42.330% GAS TAX REVENUE: Section 2105 228,000.00 152,357.58 75.642.42 66.820% Section 2106 138,300.00 96.585.24 41.714.76 69.840% Section 2107 303,800.00 201,635.87 102,164A3 66.370% Section 2107.5 '6,000.00 0.00 6,000.00 0.000% Section 2103 427,800.00 250,970.57 176,829.43 58.670% Traffic Congestion Relief 0.00 0.00 0.00 0.000% Interest 100.00 (153.02) 253.02 -153.020% TOTAL GAS TAX 1,104.000.00 701.396.24 402.603.76 63.530% FEDERAL ASSISTANCE REVENUE: CDBG Grant 431,087.00 16,320.00 414.767.00 3.790% Federal Stimulus 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL FEDERAL ASSISTANCE 431,087.00 16.320.00 414,767.0D 3.790% JAG GRANT Grant Revenue 20,523.00 15,092.89 5.430.11 73.540% Interest 0.00 0.00 0.00 0.000% TOTAL JAG GRANT 20,523.00 15,092.89 5,430Al 73.540% SLESF (COPS) REVENUE: SLESF (Cops) Funding 100,000.00 0.00 100,000.00 0.000% Interest 90.00 69.45 20.55 77.170% TOTAL SLESF (COPS) 100,090.00 69.45 100.020.55 0,070% INDIAN GAMING Grant revenue 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL INDIAN GAMING 0.00 0.00 0.00 0.000% LIGHTING S LANDSCAPING REVENUE: Assessment 965,300.00 504,575.91 460.724.09 52.270% Developer 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL LIGHTING S LANDSCAPING 965,300.00 504,575.91 460,724.09 52.270% RCTC RCTC Funding 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL RCTC DEVELOPMENT AGREEMENT FUND ' Mitigation Measures 0.00 0.00 0.00 0.000% Interest 0.00 0.D0 0.00 0.ODO% Transfer in 0.00 0.00 0.00 0.000% TOTAL DEV AGREEMENT 0.00 0.00 0.00 0.000% CRIME VIOLENT TASK FORCE Member Contributions - Carryover 0.00 0.00 0.00 0.000% Grant revenue -JAIB 0.00 0.00 0.00 0.000% CLET Una 0.00 0.00 0.00 0.000% Asset Forlefture-Stale Adjudicated 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL CRIME VIOLENT TASK FORCE 0.00 0.00 0.00 O.ODO% AS 039 REVENUE: AS 939 Fees 0.00 0.00 0.00 0.000% Interest 4.600.00 3.414.20 1.185.80 74.220% Transfer In 12,500.00 12,10.01 0,00 100.ODO% TOTAL AS 939 TO " 047 A 07/01/2010 - (MIX12071 CITY OF LA QUINTA - ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED QUIMBY REVENUE: Quimby Fees 60.000.00 0.00 60,000.00 0.000% Donations 0.00 0.00 0.00 0.000% Interest 35,000.00 25,995.04 9004.98 74.270% TOTAL QUIMBY INFRASTRUCTURE REVENUE: Utility refund 0.00 DDO DOD 0.000% Interest 1.450.00 1,109.83 340.17 76.540% Transfer in 0.00 0.00 0.00 0000% TOTAL INFRASTRUCTURE 1.450.00 1.109.83 340.17 76.540% PROPOSITION 7B-SB1266 Prop I Grant 575.785.00 127,851.90 447.933.10 22.200% re Intest 7,670.00 1,247.47 422.53 74.700% TOTAL PROPOSITION 18 SOUTH COAST AIR QUALITY REVENUE: S.C.A.O. Contdbu6on 48,900.00 38,402.85 10,497.15 78.530% MSRC Funding 8,224.00 8,224.26 (0,26) 100.000% Street Smeping Grant 0.00 0.00 0.00 0.000% Interest 300.00 271.89 28.11 90630% TOTAL SCAQ 57A24.00 4Q899.00 10 525.00 81.670% CMAQIISTEA State Grants 1,007,105.00 21.104.78 986,000.22 2.100% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0000% TOTAL TRANSPORTATION 1,007105.00 21,104.78 988000.22 2.70D% TRANSPORTATION Developer fees 341500.00 209,921.53 131,578.47 61.470% Interest 14.800.00 11,292.76 3,507.24 76.300% Donations 90.000.00 90,000.00 0.00 100.000% Transfer in - 0.00 0.00 0.00 0.000% TOTAL TRANSPORTATION 446.300.00 311,214.29 135,085.71 69.730% PARKS 6 RECREATION Developer fees 89,200.00 57,099.00 32,101.00 (IC010% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL PARKS B RECREATION 89,200.00 57'099.00 32,101.00 64,010% CIVIC CENTER Developer fees 127,600.00 74.231,76 53.368.24 58.180% Interest 0.00 0,00 0.00 0.000% Transfer in 2,990000.00 2,990,00000 0.00 100.000% TOTAL CIVIC CENTER 3,117,600.00 3.064.231.76 53,368.24 98.290% LIBRARY DEVELOPMENT Developer fees 35.500.00 23,075.00 12,425.00 65.000% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL LIBRARY DEVELOPMENT 35,500.00 2'075.00 12,425.00 65.000% COMMUNITY CENTER Developer fees 7.41WOO 4,810.00 2,590.00 65.000% Interest 4,200.00 3,206.44 993.56 76.340% TOTAL COMMUNITY CENTER 11AD0.00 8.016.44 3,583.56 69.110% " C. 4 8 07/01/2010-0413UM11 CITY OF LA GUINTA ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED STREET FACILITY Developer fees 12.800.00 8,124.89 4.675.11 63.480% Interest 0.00 0.00 0.00 0.000%Transfer In 2.917.00 1,364.19 1,552.81 46 770% TOTAL STREET FACILITY 15.717.00 9,489.08 6,227.92 60 370% PARK FACILITY Developer fees 2.200.00 1,430.00 770.00 65.000% Interest 0.00 019 (019) 0000% TOTAL PARK FACILITY 2,200.00 1,430.19 769.81 65010% FIRE PROTECTION FACILITY Developer fees 20,800.00 14.484.16 6,315.84 69.640% Interest 0.00 0.00 0.00 0000% TOTAL FIRE PROTECTION FACILITY 20,600.00 14,4 .16 6.315.84 69640% ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places 30,825.00 43,767.40 (12,942.40) 141.990% Arts in Public Places Credits Applied 0.00 0.00 0.00 0.000% Insurance Recoveries 0.00 0.00 0.00 0.D00% Donations 0.00 0.00 0.00 0.000% Interest 3,100.00 2,378.52 721.48 76,730% TOTAL ARTS IN PUBLIC PLACES 33,925.00 46.145.92 (12 220.92) 136.020% INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 0.00 23.736.92 (23.736.92) 0.000% Transfer In 0.00 0.00 0.00 0000% TOTAL INTEREST ALLOCATION 0.00 23.736.92 (23736.92) 0.000% N C 4 9 07101 /2010 - 0413012011 CITY OF LA QUINTA ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED CAPITAL IMPROVEMENT FUND: CVAG CVWD 1.920,627.00 311,690.11 1,608,936.89 16.230% County of Riverside 0.00 0.00 0.00 0.000% Surface Transportation Funding 163,206.00 102,010.60 61,195.40 62.500% City of Indio 9,518,333.00 26.394.12 9.491,938.88 0.260% DSUSD 0.00 0.00 0.00 0.000% IID 0.00 0.79 0.,20 0..71 % ROTC 180,180.00 146,879.46 . 13,0. 0.51 9.000 % Vista Durres Housing LLP 0.00 0.00 0.00 0.000% SB821-Bicycle Path Grant 0.00 $7,300.00 0.00 0.00 0.013 0.000% Stele of California 87,300.00 0.000% APP Contribution 0.00 0.00 0.00 0.000% Developer Agreement Funding 0.00 578.075.00 0.00 46,000.00 0.00 532,075.00 0.000% Litigation Settlements 7,960% Transfers in From Other Funds 0.00 67 180,425.00 0.00 12.340,280,46 0.00 54.840,144.54 0.000% TOTAL CIP REVENUE 79,608,126.00 12,97325475 6663487125 18.370% 197050% EQUIPMENT REPLACEMENT FUND: Equipment Charges 27.776.00 27,776.00 0.00 100.000% Capital Contribution Sale of Flied Asset 0.00 0.00 0.D0 0.D00% Insurance Recoveries 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% Transfers In 61600.00 4.688.98 1.911.02 71.050% TOTAL EQUIPMENT REPLACEMENT a m 34,376.00 0.00 0.00 O ODD% 32.464.98 1911.02 94440% INFORMATION TECHNOLOGY FUND: Charges for services 2,295.00 2,295.D0 0.00 100.000% Capital Contribution 0.00 0.00 0.00 0.000% Sale of Fixed Asset 0.00 Op0 O.W 0 000% Interest Transfers in 4,000.00 2,945,61 1,054.39 73.640% TOTAL INFORMATION TECHNOLOGY 0.00 6,295.00 000 5,24061 000 0000% 105439 83250% PARK EQUIPMENT tL FACILITY Charges for services 0.00 0.00 0.00 0.000% Interest Capital Contributions 2,600.00 2.034.30 565.70 78.240% TOTAL PARK EQUIPMENT S FAC 0.00 2.600,00 000 2,034.30 000 0000% 565.70 78 240% SILVERROCK GOLF Green fees RwVe fees 3.111,458.00 2,639,365.55 472,092.45 84.830% Resident Card 117,656.00 87,266.00 30,390.00 74,170% Bob Hope Chrysler Classic 105,000.00 78.883.00 26,117.00 75.130% Merchandise 0.00 0.00 0.00 0.000% Food 8 Beverage 306,493.00 267,376.52 39,116.48 87.240% Allocated Interest Income 12,000.00 0.00 12,000.00 0.000% Transfer In 0.00 0.00 0.00 0.000% TOTAL SILVERROCK GOLF 0.00 3,652.607.00 0.00 3,072,89707 0.00 57971593 0.000% 84130% SILVERROCK GOLF RESERVE Interest 1,200.00 827.84 372.16 68.980% Transfers In 62,229.00 0.00 62,229.00 0 000% TOTAL SILVERROCK GOLF 63A29.00 82784 6280116 1310% LQ PUBLIC SAFETY OFFICER FUND Transfer In 2.000.00 2,000.00 0.00 100.000% Interest TOTAL LQ PUBLIC SAFETY 100.00 68.17 3183 68170% 2,100.00 2,068.17 31.83 98480% m CITY OF LA OUINTA OTHER CITY FUNDS ADJUSTED 04/30/11 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET LIBRARY FUND INTERESTADVANCE 0.00 0.00 0.00 0,00 CAPITAL PURCHASES 000 0,00 0.00 0.00 REIMBURSE GENERAL FUND 1,723,838.00 954,093.35 0,00 769,744.65 TRANSFER OUT 0.00 0.DO 0.03 TOTAL LIBRARY FUND GAS TAX CONTRACT SERVICES 0,00 0.00 0.00 000 REIMBURSE GENERAL FUND 1,016,184.00 846,820.DO 0.00 169,38400 TRANSFER OUT 47451800 499015 B8 010 12429 ,Tl TOTAL GAS TAX FUND 199102 � .P5`B35u 0:60---Td4.H6B13- FEDERAL ASSISTANCE FUND: TRANSFER OUT 431087.00 18320.00 414767.00 TOTAL FEDERAL ASSISTANCE FUND JAG GRANT TRANSFER OUT - TOTAL JAG GRANT_. _ 20,643.00 15,092.89 0.00 5,560.11 SLESF (COPS) TRANSFER OUT TOTAL SLESF(COPS) FUND 100.090.00 0.00 000 100.090.00 INDIAN GAMING FUND TRANSFER OUT 0.00 000 000 0.00 TOTAL INDIAN GAMING FUND 000 000 0,00 LIGHTING A LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 965,300.00 804420.00 000 160,880,00 TRANSFER OUT 0,00 0,00 000 0,00 TOTAL LTGI ANDSCAPING FUND RCTC TRANSFER OUT 0.00 0.00 0.00 000 TOTAL RCTC DEVELOPMENT AGREEMENT FUND CONSTRUCTION 0.D0 0.00 0.00 000 REIMBURSE GENERAL FUND 0.00 0.00 0,00 0,00 TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL DEV AGREEMENT FUND CRIME VIOLENT TASK FORCE OPERATING EXPENSES 000 0.00 0.00 0.00 TRANSFER OUT 0,00 0.00 0.00 0.00 TOTAL CRIME VIOLENT TASK FORCE 000 000 000 AS 939 OPERATING EXPENSES 223,100.00 97.26048 2.000.00 123.11W.52 REIMBURSE GENERAL FUND 69,209.00 57,68000 0.00 11,52900 TRANSFER OUT - 194,279.00 58355.87 0.00 135923.33 TOTAL AS 939 QUIMBY FUND: FEASIBILITY STUDY 000 000 000 0.00 REIMBURSE DEVELOPER FEES 0.00 0.00 0.00 0,00 TRANSFER OUT 10,142.270.00 1,908,717.57 0.00 B233,55243 TOTAL QUIMBY INFRASTRUCTURE FUND CONSTRUCTION 0,00 000 0.00 000 REIMBURSE GENERAL FUND 0,00 0.00 000 000 TRANSFER OUT 393,074,00 000 000 393,074.00 TOTALINFRASTRUCTURE 393,074,00 ODD 0.00 -79sZT4-w PROPOSITION 16 - SIB 1266 TRANSFER OUT TOTAL PROPOSITION 1 B FUND 577,455,00 142.468,50 0.00 434,986.50 SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 48,900.00 31,076.34 0.00 17,823,66 TRANSFER OUT 259,208.00 239956.43 0.10 19,249.57 TOTAL SOUTH COAST AIR QUALITY W CMAQ PROJECT EXPENDITURES 0.00 0.00 0,00 0.00 TRANSFER OUT 1' 10500 21 651.66 0.00 985453.34 TOTAL CMAQ TRANSPORTATION PROGRAM COSTS 0.00 0.00 0.00 0.00 CONTRIBUTION 0.00 0.00 0.00 0,00 TRANSFER OUT 4,645,436.00 1076,405.53 0.00 3,569030.47 TOTAL TRANSPORTATIONgoo PARKS 6 RECREATION INTEREST ON ADVANCE 9,80000 5,492.% 0.00 4,30]M TRANSFER OUT 0.00 0.00 0.00 000 TOTAL PARKS S RECREATION CIVIC CENTER SERVICES 0.00 2,042.10 0,00 (2,042. 10) INTEREST ON ADVANCE 60,100,00 37,482.91 000 22.61709 REIMBURSE GENERAL FUND 201,758.00 168,130.00 0.00 33,62800 TRANSFER OUT 0.00 0.00 0.00 000 TOTAL CIVIC CENTER LIBRARY DEVELOPMENT PROGRAM COSTS 000 0.00 0.00 0.00 INTEREST ON ADVANCE 12.700,00 7.56563 000 5,134,37 TRANSFER OUT - 000 0.00 0.00 0.00 TOTAL LIBRARY DEVELOPMENT,-N C51 10 CITY OF LA QUINTA OTHER CITY FUNDS ADJUSTED W30111 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET COMMUNITY CENTER PROGRAM COSTS 0.00 0.00 0.00 0,00 TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL COMMUNITY CENTER STREET FACILITY PROGRAM COSTS om 0.00 0.00 0.00 INTEREST ON ADVANCE 13,100.00 5,885.18 0.00 7.214.82 TRANSFER OUT %.4Wl3.00 310,310,61 000 331092.39 TOTAL STREET FACILITY PARK FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 TRANSFER OUT 2,91700 1 38d.19 0.00 i 552.81 TOTAL PARK FACILITY 20 FIRE PROTECTION INTEREST ON ADVANCE 6=00 3,647.03 0.00 2,352.97 TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL FIRE PROTECTION DIE ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP - 20,000.00 15.020.00 0.00 4.980.00 OPERATING EXPENSES-APP 4,700.00 834.23 0.00 3,865.77 ART PURCHASES 251.500,00 60,49575 0.00 191.004.25 TRANSFER OUT 200,00000 0.00 0,00 200000.00 TOTAL ART IN PUBLIC PLACES CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 78,686,K7M 12,840,500.25 1,553,82275 64,292,184.00 PROJECT REIMBURSEMENTS TO GEN FUND 921,621.00 132,754,50 0.00 788,866.50 TRANSFER OUT 0.00 0,00 0,00 0.00 TOTAL CAPITAL IMPROVEMENT_ EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 48Q099.00 166,471.44 8.811.20 262.816.36 DEPRECIATION EXPENSES. 175,084.00 0.00 0.00 175,084.00 CAPITAL PURCHASES 5,20000 5,200.00 0.00 0.00 TRANSFER OUT 000 0.00 0.00 0.00 TOTAL EQUIPMENT REPLACEMENT FUND INFORMATION TECHNOLOGY FUND OPERATING EXPENSES 367,525,00 237,370.09 765,72 129,389.19 DEPRECIATION EXPENSES 94,97700 0,00 Dw 94.977.00 CAPITAL PURCHASES 73,250.0' 51 589.74 573.24 21 087.02 TOTAL INFORMATION TECHNOLOGY_ PARK MAINTENANCE FACILITY OPERATING EXPENSES 59,00000 48,587.90 25,067S0 (14.655.40) DEPRECIATION EXPENSES 441,391.00 0.00 000 441,391.00 CAPITAL PURCHASES 0.00 0.00 0,00 0.00 TRANSFER OUT - 4SM.64 0.00 55,869.36 TOTAL PARK MAINTENANCE FAC 4424.00 SILVERROCK GOLF OPERATING EXPENSES 3,761,372.00 3,048,715.83 0.00 712,656.17 TRANSFER OUT 6222900 0.00 000 62,22900 TOTAL SILVERROCK GOLF SILVERROCK GOLF RESERVE TRANSFER OUT 0.00 0.00 000 000 TOTAL SILVERROCK GOLF RESERVE LA QUINTA PUBLIC SAFETY CONTRIBUTIONS TOTAL LA QUINTA PUBLIC SAFETY 2,00000 DW 0.00 2.000.00 M C.5� 11 DCO) 40 EnI OP COUNCIL/RDA MEETING DATE: June 21, 2011 ITEM TITLE: Receive and File Transmittal of Treasurer's Report as of April 30, 2011 RECOMMENDATION: Receive and file. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: 4&�w AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 3 STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated April 30, 2011 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. p G 5 3 Respectfully submitted, John M. Falconer, Finance Director Approved for Submission by: Thomas P. Genovese, City Manager Attachment: 1. Treasurer's Report, City of La Quinta A e54 2 ATTACHMENT 7 MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for April 30, 2011 DATE. May 31 .2011 Attached is the Treasurer's Report for the month ending April 30, 2011. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Purchased Notes S01d/Matured Other Endin Chan e tes of Deposit9,000 7,858 $ 10,021,992 $ (3,351,659) 0 $ 31,088,191 6,670,333 RntEBen t Sponsored Ente3,000 (2) 9,316 969,000 84,921,301 psuries1,985 9,316 cial Paper7,149 (2) (2) 2 818 19 985 818 2 818 Notes,092 (2) 1,112 4,998,261 1,112e 1 (9,521) 10,063,571 (9,52punds,031 ,115 $ 10,021,992 $ 3,351,659 0 $ 3,725 1380031 $ 153,406,173 1 p $ 6,674,058 Cash 1 $ 10A92,687 1 & 3 $ 9,799,945 $ 692,742 9,799,945 Total $ 157,224,802 $ 10,021,992 $ 13,151,604 $ 3,725 $ 154,098,915 $ 3,125,887) I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. 17 John M. Falconer Finance Director/Treasurer Date Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. (3) The cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. 055 51 Treasurer's Commentary For the Month of April 2011 Cash Balances - The portfolio size decreased by $3.13 million to end the month at $154 million. The major reason for the decrease was $213,000 spent on the La Quinta Sports Complex and $200,000 spent on the bridge widening project on Ave 50 at the All American Canal. In addition, $1.7 million was spent on the Riverside County Sheriff contract and $893,000 toward the new Garff Motors dealership relocation. Investment Activity - The investment activity resulted in an average maturity decrease of twenty six (26) days from the prior month to end the month of April at 192 days. The Treasurer follows a buy and hold investment policy with no investments made in the month of April. The sweep account earned $9 in interest income for the month of April and the bank fees for the month were $ 2,004 which resulted in a net decrease of $1,995 in real savings. Portfolio Performance - The overall portfolio performance had a three (3) basis point increase from the prior month and ended at .48% for the month, with the pooled cash investments at .59%. The portfolio yield should continue to stay at these levels for the near future. At this time last year, the portfolio was yielding .48% which reflects the current interest rate environment. Looking Ahead The Treasurer is still concentrating on safety first and foremost. 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U C H � N _C D 00 a a° m o d > c d A L N 7 � a « � C IL E Y3 �, E G U E N N d E i i LL 0 C Z J J J H 9 C m } g O 00NNy N N N N w (O W V V 7 000 A O! jp OOO (NO, tip a o 0 0 v M M M .r a " " C. f 3 0 0 0 0 d d a d « « « « o mU)NU m 'O LD C A O N 3 J 0 w E 49 y c � E (i U U U K VI 0)E E LL LL LL LL j 5 r 060 8 u„iuSy -�eia�$$mannm�$•w �'$ � mS 8 a :3 Fg F E g vUp E F 6 udE e„E s�Ees�'otg�m pp> oa�S «mg£E ges4 e -mffi..N$$ Ba'a ��mmn ZM `.ry$`ag 2m3 w w 2$n_.... moo a$m -p $ -n $'� ann _ gw, vnimn gom«nm„_ EEnanarvasm `m �drvmOaS $r� w-.rwwH 4 naa-". 61 Elm_ E88m R$ m gePm_w _$_ $9 E:mNmmmrm m�� HSU Rat, a�� 41 E rv_mA I�gmn Em' $$ $ E-ry lmmgg ES^nrmN w w ` Eaao E P ri ffig m'E 2. -aE$�f tEz BF 8doaE yE�sm FUNJJ6UU�F YUNJJLLVVEF FUNjj6UVfF i-UNJJ6tSIr C 6.9 .,6 62 10 City of La Ouinta Comparative Rates of Interest Apri130, 2011 City of La Write Average August 2006 494% 5,01% 497% 48 497% 4.95% Sept20o6 498% 501% 499% 53 5.00% 502% Oct 2006 5.00% 502% 5.01% 67 4,96% 5.10% Nov 2006 5.04% 503% 5.03% 62 494% 5.13% Dec 2006 508% 6,04% 5.06% so 4.90% 5.13% Jan 2007 5.18% 5.12% 5.16% 64 4.98% 616% Feb 2007 5.19 % 5.13% 5.17% 45 4.95% 5.18% Mar2007 521% 503% 5.15% 67 488% 5.21% Apr2007 5.20% 5.14% 515% 42 4.1 522% May 2007 5.20% 5.06% 5.16% 32 4.81% 525% June 2007 5.19% 4.88% 5.10% 85 4.81% 5.25% FY 07/08 July 2007 5.21% 4.90% 5.12% 129 4.80% 526% August20G7 5.17% 4.85% 508% 109 459% 5.25% Sept2001 5.16% 4.86% 5.06% 129 400% 5.23% Oct2007 5,11% 485% 5.02% 116 3.95% 5.14% Nov 2007 5,03% 483% 496 % 99 3.34% 4.96% Dec2007 4.95% 343% 445% 123 3.39% 4.80% Jan 2008 4.58% 3.33% 422% 96 231% 4.62% Feb 2008 4.12% 3.24% 3.85% Be 2.07% 4.16% Mal-2008 407% 283% 3,67% 74 1.50% 3.78% Apr2D08 3.45% 3.27% 341% 82 170% 340% May2008 3.14 % 327% 3,19% 63 1.92% 3.07% June 2008 309% 1.94% 2.86% 80 2.14% 289% FY OB/09 July 2008 299% 1,93% 2.77% 62 1.70% 1.88% 2.29% 2.75% 2.18% 279% Aogust2008 3.16% 192% 2,88% 51 1.69% 189% 2.14% 2,38% 2.08% 278% S.pt2008 2.81% 1,92% 264% 37 1.42% 1,79% 1.96% 200% 2.13% 277% 002008 2.66% 2,61% 2.61% 29 090% 1.40% 112% 1.50% 2.07% 271% Nov 2008 238% 236% 2.36% 64 1 049% 1.04% 125% 1,45% 2.57% Dec 2008 160% 0.18% 142% 116 0.05% 025% 0.59% 0.88% 097% 2.35% Jan 2009 136% 0.18% 1.23% 82 0.15% 0.36% 043% 0.88% 031% 2.05% Feb 2009 1.23% 0.18% 1.11% 75 0.30% 0.60% 061% 0.88% 0,48% 1.87% Mal-2009 1.26% 0.18% 1.13% 69 0,20% 042% 070% 088% 0,37% 1.82% Apr2009 0.94% 0.18% 0.85% 54 0.31% 033% 0.59% 0.88% 028% 161% May 2009 092% 0.18% 0.84% 80 0.18% 030% 053% 088% 023% 153% June 2009 0.86% 029% 080% 111 0.20% 0,35% 0.55% 1.13% 0.26% 1.38% FY 09/10 July 2009 0,69% 0.30% 0.65% 111 0.19% 0.28% 0.47% 1.00% 028% 104% AuguN2009 0.64% .0.30% 0.61% 92 0.16% 026% 046% 100% 0.24% 093% Sept2009 0.56% 0.31% 0.53% 112 0.12% 0.19% 0.41% 100% 0.19% 075% 002009 052% 0.31% 0.50% 90 008% 0.19% 038% 1,00% 0.19% 0.65% Nov 2009 0.56% 0.31% 053% 152 004% 0.14% 0.32% 075% 0.15% 0.61% Dec 2009 0.56% 0.15% 051% 239 0.11% 0.20% 0.16% 1.00% 0.16% 0.57% Jan 2010 046% 0.15% 043% 179 006% 0.14% 0.34% 088% 0.13% 056% Feb 2010 0.51% 0.16% 048% 162 0.13% 0.19% 0.32% 0.88% 0.15% 058% Mar 2010 0.50% 0.16% 047% 172 0.15% 0.24% 0.38% 1.00% 0.20% 0.55% Apr2010 0.52% 0.16% 048% 162 0.15% 024% 049% 100% 023% 059% May 20W 0.52% 0,16% 048% 116 0.17% 022% 0.37% 075% 0.28% 056% June 2010 059% 0,17% 048% 134 0.16% 0.22% 0.32% 0.63% 0.32% 0.53% FY 10111 July 2010 050% 0,15% 047% 119 0.16% 0.20% 0,30% 063% 0.28% 0.53% August 2010 0.49% 0.15% 0.46% 108 0.15% - 0.19% 026% 0,38% 0.25% 051% Sept2010 0.55%. 0.15% 0.51% 107 0.16% 0.19% 0.21% 038% 024% 050% Oct2010 0.55% 0.15% 0.51% 88 0.13% 0.17% 0,23% 038% 023% 048% Nov 2010 0.53% 0.15% 0.49% 84 0,18% 0.21% 0.28% 050% 023% 0.45% Dec 2010 1 1 0,52% 265 0,15% 0.19% 0.30% 0,63% 0,23% 0.46% Jan 2011 0.51% 0.14% 0.43% 206 0,16% 0,18% 0.28% 0,63% 0,24% 0.54% Feb 2011 0,55% 0.17% 046% 210 0.15% 0.17% 031% 063% 0.23% 051% Mar 2011 0,54% 0,17% 0.45% 218 0.05% 0.13% 0.26% D75% 0.23% 0,50% #. C 63 11 I CL Q d is I I to � __ II 1 w il, � � c� L C I! I I E E II 7 i i$ la a LL I._ w ILL •i Z � Z cQ �I c iW m I � li N t0 j } C Q FyI III Nchi � i � • a d m CL N C "'i •� 7 40 � p pW 1 C O. J C'" E a`in cis•' U o 0 0 0 0 -0 C o 0 0 m OR r- CD N V Cl) N O Zo 0 o c o c a c c c • III .I tl I .1 t 1 I I I I I t 1 rl - I 1 1 ; I I I I I I, I 1 .1 ...w " C64 12 ceit�t 4 1w4�w COUNCILIRDA MEETING DATE: June 21, 201 1 ITEM TITLE: Approval of the Declaration of Surplus Property RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the Declaration of Surplus Property listed in Attachment 1 as surplus, and authorize staff to place a legal notice in The Desert Sun. In the event no bids are received for an item, the surplus equipment will be placed with an educational organization or discarded by legal means. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City has accumulated surplus, obsolete and non-functional property items over the last several years. The equipment has little or no market value. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Declaration of Surplus Property as outlined above; or 2. Do not approve the Declaration of Surplus Property; or to 065 3. Provide staff with alternative direction. Respectfully submitted, John M. Falconer, Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Declaration of Surplus Property .._" C 6 6 `: A I 1 AUHMtN 1 'I Z d d a Q Q y J W d U. r 0-' a E U N V 00 0) OD �t d � Y Y Z O O N�: 0 w N m � N H,>Y Y Y y, Y>Y -m be�, Y a) d (D N C) il, M lOO d' C0 10 N '...�0o Om OLo 00 U 0o N O N 0' N O_ O U moo'Oo.,.-00,0'0�� O a � m 0 .: i+ <I+ � T o a as a a a a n a c Y 0 o d m . 0 0 0 0 0 0 U U U U U U U U 0 0 a L N L= N L 00 N L L L O Y I'1 rl 2 oo OR v O ,0 N N C O N N U '. a d a.d a a d 0 U') Q ME ? > > > > > > i! m m m m m m N m m Q d d d m d d m 0 rn (DD 0 (7 t 0 LO ( D m OL 2 C67 3 � E Ro- 3 k � � $ # $ \ \ w \ \ \ } k k 0 j � q . f %-k�) /x 0cc §) \[\f=) t02°0120 f)/-m (c2 f t) oum020 ,aC ao c \/\)§ 3] & 2 � 2 $ j. § / p » o / 0 cc $ a)\ 0 f . u \ CG] 4 COUNCIL/RDA MEETING DATE: June 21, 2011 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the On -Site Improvements for Parcel Map No. 33954, Phoenix Row III, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a resolution to extend the time for completion of the on -site improvements as specified in the approved Subdivision Improvement Agreement (SIA) to June 12, 2012 for Parcel Map No. 33954, Phoenix Row III, LLC. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Parcel Map No. 33954 consists of three parcels located north of Calle Amigo and east of Avenida Bermudas (Attachment 1). On June 12, 2008, Phoenix Row III, LLC entered into an SIA for Parcel Map No. 33954. Section 6 of the SIA requires: "that the subdivision improvements shall be complete within twelve months after the approval of the SIA. Failure by Subdivider to begin or complete construction of the improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this SIA, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the improvements in response to changes in standards or conditions affecting or affected by the improvements. " ..N 0.69 On May 19, 2009, the City Council adopted a resolution granting a time extension for the completion of the on -site improvements to June 12, 2010. On June 1, 2010, the City Council adopted a resolution granting a second time extension for the completion of the on -site improvements to June 12, 2011. In a letter dated May 19, 2011 (Attachment 2), the developer, Francis La Branche, Jr., requested a time extension to complete the on -site improvements due to adverse economic conditions. The developer anticipates commencing this project when the economic climate improves. Staff has prepared the attached resolution which provides for approval of the third time extension of the SIA to June 12, 2012. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council to extend the time for completion of the on -site improvements as specified in the approved Subdivision Improvement Agreement to June 12, 2012 for Parcel Map No. 33954, Phoenix Row III, LLC; or 2. Do not adopt a Resolution of the City Council to extend the time for completion of the on -site improvements time as specified in the approved Subdivision Improvement Agreement to June 12, 2012 for Parcel Map No. 33954, Phoenix Row III, LLC; or 3. Provide staff with alternative direction. Respectfully submitted, Ti othy R na s n, P.E. Public Works Dir for/City Engineer Approved for submission by: Thomas P. Genovese, City Manager It 0 A Attachments: 1. Vicinity Map 2. Letter from Francis La Branche, Jr. received on May 19, 2011 ...„ 071 RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF THE ON -SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT TO JUNE 12, 2012 FOR PARCEL MAP NO. 33954, PHOENIX ROW III, LLC. WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Parcel Map No. 33954 on June 12, 2008; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement; and WHEREAS, failure by the Subdivider to complete construction of the improvements by June 12, 2011, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The time for the completion of the on -site improvements as required by the approved SIA is extended to June 12, 2012. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on June 12, 2012. If the Subdivider has not completed the improvements, the City, in its sole discretion and when deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. „.. 072 Resolution No. 2011- Parcel Map No. 33954, Adopted: June 21, 2011 Page 2 Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 215S day of June 2011, by the following vote, to wit: AYES: NOES: ABSTAIN: ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quints, California DON ADOLPH, Mayor City of La Quints, California ,n.. 073 PARCEL MAP NO. 33954 CAVE HIDALGO 0 AVENIDA SINALOA vICI,. ATTACHMENT 1 CAALE I TAMPICO w Q > a o m AVENIDA LA FONDA w m Q m � J Z U W 4 ,Y MMA NOT TO SCALE 4 074 ATTACHMENT 2 RECOeeo MAY 2 3 mn Riam wows 25 Bay Street Northfield, NH 03276 May 19, 2011 Timothy Jonasson, P.E. Public Works Director, City Engineer La Quinta CA 92247-1504 Dear Mr. Jonasson, The purpose of this letter is to request an extension of a subdivision improvement agreement for off -site and on -site improvements for parcel map 33954, due to adverse economic conditions. I anticipate commencing and completing this project when the economic climate improves in the future. Sincerely yours, .44,E _ 4 Francis La Branche, Jr. Manager 075 COUNCIL/RDA MEETING DATE: June 21, 2011 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the Off -Site Improvements for Tract Map No. 31202-1, Rancho Santana, Desert Cheyenne, Inc. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a resolution to extend the time for completion of the off -site improvements as specified in the approved Subdivision Improvement Agreement (SIA) to June 21, 2012 for Tract Map No. 31202-1, Rancho Santana, Desert Cheyenne, Inc. FISCAL IMPLICATIONS: None CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Rancho Santana (Tract Map No. 31202-1) is located south of Avenue 52 and west of Monroe Street (Attachment 1). On July 20, 2004, Desert Cheyenne, Inc. entered into an SIA for the Rancho Santana development. Section 6 of the SIA requires: "that the subdivision improvements shall be complete within twelve months after the approval of the SIA. Failure by Subdivider to begin or complete construction of the improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this SIA, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to 076 require modifications in the standards or sequencing of the improvements in response to changes in standards or conditions affecting or affected by the improvements.' On August 1, 2006, the City Council adopted a resolution granting a time extension for the completion of the off -site improvements to July 20, 2007. On June 16, 2009, the City Council adopted a resolution granting a second time extension for the completion of the off -site improvements to March 31, 2010. In a letter dated May 12, 2011 (Attachment 2), the developer requested a time extension to April 30, 2013 to complete the remaining off -site improvements. The remainder of the off -site improvements includes 25% of a traffic signal at Avenue 52 and Monroe Street, a traffic signal at the project's entrance on Monroe Street, a traffic signal at the entrance on Avenue 52, and median landscaping on Monroe Street. The median landscaping on Avenue 52 is complete. The developer plans on addressing the installation of the traffic signals with the City as Rancho Santana approaches the build out stage. Staff has prepared the attached resolution which provides for approval of the third time extension of the SIA to June 21, 2012. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council to extend the time for completion of the off -site improvements as specified in the approved Subdivision Improvement Agreement to June 21, 2012 for Rancho Santana, Tract Map No. 31202-1, Desert Cheyenne, Inc.; or 2. Do not adopt a Resolution of the City Council to extend the time for completion of the off -site improvements time as specified in the approved Subdivision Improvement Agreement to June 21, 2012 for Rancho Santana, Tract Map No. 31202-1, Desert Cheyenne, Inc.; or 3. Provide staff with alternative direction. Respectfully submitted, othn, P.tE ctor/CiyPubliD. Engineer to 077 Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Letter from Desert Cheyenne, Inc. dated May 12, 2011 078 RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF THE OFF -SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT TO JUNE 21, 2012 FOR TRACT MAP NO. 31202-1, RANCHO SANTANA. WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract Map No. 31202-1, Rancho Santana, on July 20, 2004; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement; and WHEREAS, failure by the Subdivider to complete construction of the improvements by March 31, 2010, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quints, California, as follows: Section 1. The time for the completion of the off -site improvements as required by the approved SIA is extended to June 21, 2012. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on June 21, 2012. If the Subdivider has not completed the improvements, the City, in its sole discretion and when deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. 79 Resolution No. 2011- Tract Map No. 31202-1, Rancho Santana Adopted: June 21, 2011 Page 2 Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 21" day of June 2011, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 080 ATTACHMENT 1 TM 31202-1 RANCHO SANTANA HWY 111 HWY 111 DR. CARREON BLVD � w AVENUE 48TH w w w AVENUE 50TH 0 z w z Lu W 0 z Y W " -' AVENUE 52ND AVENUE 54TH VICINITY MAP NOT TO SCALE ..d 081 ATTACHMENT 2 ]RANCHO A\ 1 A\ A May 12, 2011 Mr, Tim Jonasson Director of Public Works, City Engineers 1.6 1011 City of La Quinta pUgUCwO s 78-945 Calle Tampico La Quinta, CA 92247 RE: Request for Time Extension for Subdivision Improvement Agreements (SIAs) Tract Map 31202-1 Offsite, Rancho Santana Mr. Jonasson: This purpose of this letter is to formally request a time extension for the Subdivision Improvement Agreements (SIA) for Tract 31202-1 Offsite, the Rancho Santana Development located at the southwest corner of Avenue 52 and Monroe Street. Since the time of the prior request for extension, we have completed the Median Landscaping on Avenue 52. The only remaining Offsite Improvements are the Median Landscaping on Monroe St., and the Traffic Signals. All other offsite improvements have been completed. As we approach the build -out of Rancho Santana, we will address the installation of the traffic signals with the City of La Quinta. Therefore, we are requesting that the SIAs for Tract 31202-1 Offsite be extended through April 30, _ 2013. Please call me at (760) 777-9920 if you have questions or need additional information. Thank you very much for your consideration of this matter. John 14. Pedalino President, Desert Cheyenne, Inc. 78401 Hwy. 111 St. G La Quinta, CA 92253 (760)777-9920 Fax (760)777-9918 082 COUNCIL/RDA MEETING DATE: June 21, 2011 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the On -Site Improvements for Tract Map No. 31202-3, Rancho Santana, Oak Tree Industries, Inc. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a resolution to extend the time for completion of the on -site improvements as specified in the approved Subdivision Improvement Agreement (SIA) to June 21, 2012 for Tract Map No. 31202-3, Rancho Santana, Oak Tree Industries, Inc. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Rancho Santana (Tract Map No. 31202-3) is located south of Avenue 52 and west of Monroe Street (Attachment 1). On August 4, 2005, Oak Tree Industries, Inc. entered into an SIA for the Rancho Santana development. Section 6 of the SIA requires: 'that the subdivision improvements shall be complete within twelve months after the approval of the SIA. Failure by Subdivider to begin or complete construction of the improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this SIA, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the improvements in 083 response to changes in standards or conditions affecting or affected by the improvements. " On August 1, 2006, the City Council adopted a resolution granting a time extension for the completion of the on -site improvements to August 4, 2007. On June 2, 2009, the City Council adopted a resolution granting a second time extension for the completion of the on -site improvements to March 31, 2010. In a letter dated May 12, 2011 (Attachment 2), the developer requested a time extension to April 30, 2013 to complete the remaining on -site improvements due to slower home sales activities in 2011. The remainder of the on -site improvements includes the final lift of paving on various streets. The street capping will be performed as home construction is completed. Staff has prepared the attached resolution which provides for approval of the third time extension of the SIA to June 21, 2012. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council to extend the time for completion of the on -site improvements as specified in the approved Subdivision Improvement Agreement to June 21, 2012 for Rancho Santana, Tract Map No. 31202-3, Oak Tree Industries, Inc.; or 2. Do not adopt a Resolution of the City Council to extend the time for completion of the on -site improvements time as specified in the approved Subdivision Improvement Agreement to June 21, 2012 for Rancho Santana, Tract Map No. 31202-3, Oak Tree Industries, Inc.; or 3. Provide staff with alternative direction. Respectfully submitted, mothy R J nas n P.E. Public Wor s Dire t /City Engineer .. Is 084 Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Letter from John Pedalino dated May 12, 2011 '" 085 �S �oF MEMORANDUM V TO: La Quinta Redevelopment Agency Board FROM: Amothy R. Jonasson, Public Works Director/City Engineer DATE: June 21, 2011 SUBJECT: Consent Calendar Item No. 7 — Washington Street Turn Lane Improvements at Eisenhower Drive/Calle Tampico, Project No. 2010-Q9 The City Attorney/Agency Counsel has recommended that public works contracts that are being funded by the Agency either be issued by the Agency, or that the Agency be a party to the contract for purposes of its funding obligations. I therefore recommend the following modified action on today's RDA agenda for item No. 7: Adopt a Resolution of the La Quinta Redevelopment Agency, appropriating $165,000 from Project Area Number 1 for the Left Turn. Lane Improvements at Calls Tampico, and appropriating $255,670 from Project Area Number 2, for the Washington Street Right Turn Lane Improvements at Eisenhower Drive, making certain findings pursuant to Health and Safety Code Section 33445(a) with respect to the Agency's expenditures, and authorizing the Chairperson of the Agency to execute the public works contract in order to acknowledge the Agency's obligation to provide the funding for the contract. 086 RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF THE ON -SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT TO JUNE 21, 2012 FOR TRACT MAP NO. 31202-3, RANCHO SANTANA. WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract Map No. 31202-3, Rancho Santana, on August 4, 2005; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement; and WHEREAS, failure by the Subdivider to complete construction of the improvements by March 31, 2010, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The time for the completion of the on -site improvements as required by the approved SIA is extended to June 21, 2012. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on June 21, 2012. If the Subdivider has not completed the improvements, the City, in its sole discretion and when deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. 11 087 Resolution No. 2011- Tract Map No. 31202-3, Rancho Santana Adopted: June 21, 2011 Page 2 Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 215' day of June 2011, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California DON ADOLPH, Mayor City of La Quinta, California ..11 0.88 ATTACHMENT 1 TM 31202-3 RANCHO SANTANA HWY 111 HWY 111 DR. CARREON BLVD w AVENUE 48TH w AVENUE 50TH O z w z O Lu itz O le U w AVENUE 52ND L, L AVENUE 54TH CINITY MAP NOT TO SCALE ,.p.:. 089 ATTACHMENT 2 ID jLxANCHO SANTANA May 12, 2011 RFCgyOD Mr. Tim Jonasson Director of Public Works, City Engineer 40161 OV City of La Quinta p 78-945 Calle Tampico s La Quints, CA 92247 RE: Request for Time Extension for Subdivision Improvement Agreements (SIAs) Tract Maps 31202-3 and 31202-4, Rancho Santana Mr. Jonasson: This purpose of this letter is to formally request a time extension for the Subdivision Improvement Agreements (SIA) for Tract 31202-3 and 31202-4, the Rancho Santana Development located at the southwest corner of Avenue 52 and Monroe Street. Since the time of the prior request for extension, we completed the street capping on Mountain Spur Dr. up to the Monroe St. entry gate, on Whispering Way in front of the two completed Estates homes, . on Day Star Dr. in front of the three completed homes, and on Seabiscuit Way in front of the five completed homes. The remaining street capping will be performed when home construction is completed. We are diligently moving forward with sales and marketing activities at Rancho Santana, however, 2011 to date has been slower in terms of prospect traffic through the two new homes that were just completed on Whispering Way and the negative impacts of the REOs and Short Sales on our pricing has been more pronounced than in 2009 and 2010. Therefore, we are requesting that the SIAs for Tract 31202-3 and Tract 31202-4 be extended through April 30, 2013. Please call me at (760) 777-9920 if you have questions or need additional information. Thank you very much for your consideration of this matter. 78401 Hwy. 111 St. G La Quinta, CA 92253 (760)777-9920 Fax (760)777-991�% 90 COUNCILIRDA MEETING DATE: June 21, 2011 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the On -Site Improvements for Tract Map No. 31202-4, Rancho Santana, Oak Tree Industries, Inc. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _Q CONSENT CALENDAR: b STUDY SESSION: PUBLIC HEARING: Adopt a resolution to extend the time for completion of the on -site improvements as specified in the approved Subdivision Improvement Agreement (SIA) to June 21, 2012 for Tract Map No. 31202-4, Rancho Santana, Oak Tree Industries, Inc. FISCAL IMPLICATIONS: 101rem CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Rancho Santana (Tract Map No. 31202-4) is located south of Avenue 52 and west of Monroe Street (Attachment 1). On August 4, 2005, Oak Tree Industries, Inc. entered into an SIA for the Rancho Santana development. Section 6 of the SIA requires: 'that the subdivision improvements shall be complete within twelve months after the approval of the SIA. Failure by Subdivider to begin or complete construction of the improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this SIA, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the improvements in to 091 response to changes in standards or conditions affecting or affected by the improvements. " On August 1, 2006, the City Council adopted a resolution granting a time extension for the completion of the on -site improvements to August 4, 2007. On June 2, 2009, the City Council adopted a resolution granting a second time extension for the completion of the on -site improvements to March 31, 2010. In a letter dated May 12, 2011 (Attachment 2), the developer requested a time extension to April 30, 2013 to complete the remaining on -site improvements due to slower home sales activities in 2011. The remainder of the on -site improvements includes the final lift of paving on various streets. The street capping will be performed as home construction is completed. Staff has prepared the attached resolution which provides for approval of the third time extension of the SIA to June 21, 2012. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council to extend the time for completion of the on -site improvements as specified in the approved Subdivision Improvement Agreement to June 21, 2012 for Rancho Santana, Tract Map No. 31202-4, Oak Tree Industries, Inc.; or 2. Do not adopt a Resolution of the City Council to extend the time for completion of the on -site improvements time as specified in the approved Subdivision Improvement Agreement to June 21, 2012 for Rancho Santana, Tract Map No. 31202-4, Oak Tree Industries, Inc.; or 3. Provide staff with alternative direction. Respectfully submitted, othy . J nas Public Wo it or/City Engineer 092 Approved for submission by: l /Y' t A- Y Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Letter from John Pedalino dated May 12, 2011 .„ 093 RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF THE ON -SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT TO JUNE 21, 2012 FOR TRACT MAP NO. 31202-4, RANCHO SANTANA. WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract Map No. 31202-4, Rancho Santana, on August 4, 2005; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement; and WHEREAS, failure by the Subdivider to complete construction of the improvements by March 31, 2010, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The time for the completion of the on -site improvements as required by the approved SIA is extended to June 21, 2012. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on June 21, 2012. If the Subdivider has not completed the improvements, the City, in its sole discretion and when deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. it 094 Resolution No. 2011- Tract Map No. 31202-4, Rancho Santana Adopted: June 21, 2011 Page 2 Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 21s' day of June 2011, by the following vote, to wit: AYES: NOES: 111-1-i41111In ABSTAIN: ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California DON ADOLPH, Mayor City of La Quinta, California " 095 ATTACHMENT 1 TM 31202-4 RANCHO SANTANA HWY 111 HWY 111 DR. CARREON BLVD 17 w AVENUE 48TH w N AVENUE 50TH N Z W Z O W � o v AVENUE 52ND AVENUE 54TH VICINITY MAP NOT TO SCALE "96 ATTACHMENT 2 ANC H O SANTANA May 12, 2011 Mr. Tim Jonasson Director of Public Works, City Engineer City of La Quinta 78-945 Calle Tampico La Quinta, CA 92247 k4Y 1_g 7017 ft%tk-woRks RE: Request for Time Extension for Subdivision Improvement Agreements (SIAs) Tract Maps 31202-3 and 31202-4, Rancho Santana Mr. Jonasson: This purpose of this letter is to formally request a time extension for the Subdivision Improvement Agreements (SIA) for Tract 31202-3 and 31202A, the Rancho Santana Development located at the southwest corner of Avenue 52 and Monroe Street. Since the time of the prior request for extension, we completed the street capping on Mountain Spur Dr. up to the Monroe St. entry gate, on Whispering Way in front of the two completed Estates homes, on Day Star Dr. in front of the three completed homes, and on Seabiscuit Way in front of the five completed homes. The remaining street capping will be performed when home construction is completed. We are diligently moving forward with sales and marketing activities at Rancho Santana, however, 2011 to date has been slower in terms of prospect traffic through the two new homes that were just completed on Whispering Way and the negative impacts of the REOs and Short Sales on our pricing has been more pronounced than in 2009 and 2010. Therefore, we are requesting that the SIAs for Tract 31202-3 and Tract 31202-4 be extended through April 30, 2013. Please call me at (760) 777-9920 if you have questions or need additional information. Thank you very much for your consideration of this matter. 0197 COUNCIL/RDA MEETING DATE: .tune 21, 2011 ITEM TITLE: Authorization of Overnight Travel Two Economic Development Project Managers to Attend the ICSC Western Conference in San Diego on September 7- 9, 2011 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: g STUDY SESSION: PUBLIC HEARING: Authorization of overnight travel for two Economic Development Project Managers to attend the International Council of Shopping Centers ("ICSC") Western Conference in San Diego on September 7 - 9, 2011 (Attachment 1). FISCAL IMPLICATIONS: The Fiscal Year 201 1 /2012 Budget has allocated funds for travel, training and meetings for staff. Costs associated with attending the trade show will be funded from account number 101-1003-413.51-01 - Travel, Training & Meetings. Attendance at this conference is estimated to be $1,195 per person based upon the following costs: Conference $ 320 Lodging $ 540 Meals (3 days x $75) $ 225 Mileage $ 110 $1,195 Total for two $2,390 CHARTER CITY IMPLICATIONS: None. 098 BACKGROUND AND OVERVIEW: ICSC is the global trade association of the shopping center industry. Its members include shopping center owners, developers, managers, marketing specialists, investors, lenders, retailers and public officials. ICSC holds an annual "Western Division Conference and Deal Making" trade show and exposition. Every year, the City sends representatives to set-up and work a booth at the exposition as part of its economic development efforts. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize overnight travel for two Economic Development Project Managers to attend the International Council of Shopping Centers ("ICSC") Western Conference in San Diego on September 7-9, 201 1; or 2. Do not authorize overnight travel for two Economic Development Project Managers to attend the International Council of Shopping Centers ("ICSC") Western Conference in San Diego on September 7-9, 2011; or 3. Provide staff with alternative direction. Respectfully submitted, Deborah Powell Economic Development Project Manager Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Conference Program Description 4 099 REGISTRATION FORM HOW TO REGISTER Fax: +1 732 694 1800 (Credit card registrations only) Online: www.icsc.org )Credit card registrations only) Mail: ICSC P.O. Box 26958 New York, NY 10087,6958 REGISTRATION FEE Advance On -Site Member% - $395 Non-member: 515 $635 Student": $50 $50 * To quality for a member fee, each registrant must be o member or an affili- ate member of ICSC. To become an ICSC member, call ICSC information services at +1 646 728 3800. • "Registrants must be ICSC student members to qualify for the student rate. PHOTO ID BADGES REQUIRED FOR 2011 WESTERN DIVISION CONFERENCE All attendees and exhibitors are required to have an ICSC-issued color photo badge for access to the 2011 ICSC Western Division Conference and Deal Making, September 7-9 at the San Diego Convention Center, Son Diego, California. Badges will be mailed out in advance for those who register and submit an acceptable photo by August 5, 2011. Go to the ICSC website to register and submit o photo — hBp: //www. icsc.org/201 1 ws. DEADLINE To qualify far the advance registration fee, your registration must be received by August 31, 2011. CANCELLATIONS All cancellations will be subject to a $25 cancellation fee. No refunds will be given for cancellations received after August 5, 2011. All requests for refunds must be received by ICSC in writing. HOTEL RESERVATIONS A block of rooms have been reserved for the Western Division Conference and Deal Making at special rates at the Manchester Hyatt. Please go to our websre atwwwJcsc.org/20l1ws and click on Book Hotel under Quick Links on the right side of the page. There you can access the latest hotel availability and the electronic form to reserve your roxer . We would be happy to answer any of your questions during our office hours of Monday -Friday 8:00 am to 5:30 pm EST at +1 888 ICSCT/L (427 2885) ext 2, or internationally at +1 585 442 8900 ext 4. AIRFARE SAVINGS The ICSC Travel Desk has secured special airline and car discounts for attendees. For current prices and availability, please contact us at +l 888 ICSC TVL )427 2885) or +1 585 442 8856 from 8.00 am to 5:30 pm EST, Monday through Friday. , SPECIAL NEEDS Anyone desiring an auxiliary cid for this meeting should notify Casey Adams at +l 646 728 3675 no later than August 5, 2011, CONTINUING EDUCATION CREDITS SCSM/SCMD: 1 credit; CIS: 1 credit I authorize ICSC to send me announcements, via mail, fax, email, phone or otherwise, about ICSC programs and services that may be of interest to me or my colleagues. ❑ MEMBER* ❑ NON-MEMBER ❑ STUDENT MEMBER* * NAME COMPANY ICSC MEMBERSHIP # ADDRESS CITY STATE./PROVINCE ZIP/POSTAL CODE TELEPHONE FAX EMAIL Cl THE ABOVE INFORMATION HAS RECENTLY CHANGED METHOD OF PAYMENT ❑ MasterCard Cl Visa ❑ AMEX ❑ Discover ❑ Enclosed check or money order payable to ICSC for LAS B APPEARS ON CARDI CREDIT CARD NUMBER EXPIRATION (MM/YYI SIGNATURE 12011WS.Al .�" 101 Page 1 of 1 K DePrez Travel Bureau Inc ICSC Travel Desk y 145 Rue de Ville, Rochester, NY 14618 TOLL FREE: (888) 427-2885 (888-ICSC-TVL) TRAVEL OR: (585) 442-8900 BL1RI AU, f&-C. INTERNATIONAL: 001-585-44 8856 FAX: (585) 442-8934 EMAIL: icsctravelOdeereztravel.com Hotel Reservations for: The Western Conference and Dealmaking San Diego, CA San Diego Convention Center September 7 - 9, 2011 The conference will take place at the San Diego Convention Center. At this time, al rooms are being reserved at the Manchester Grand Hyatt. Please click below fo additional hotel information. Manchester Grand Hyatt Located 2 blocks from the Convention Center Premium View Room,0 SgT/Dbl- Click here for more Hyatt info Click "Continue" to proceed with making a reservation. Continue ., 10 1102 http://www. conference.comleventmanagerlOnlineRegistration.asp?WCI=ProfileLogin&A... 5/ 16/2011. T-af 4 4 a" AGENDA CATEGORY: COUNCILIRDA MEETING DATE: June 21, 2011 BUSINESS SESSION: ITEM TITLE: Authorization of Overnight Travel for Four Members of the City Council to Attend the 2011 League CONSENT CALENDAR: of California Cities Annual Conference to be held STUDY SESSION: _ September 21-23, 2011 in San Francisco, CA PUBLIC HEARING: RECOMMENDATION: Approve authorization of overnight travel for four members of the City Council to attend the 2011 League of California Cities Annual Conference to be held September 21-23, 2011 in San Francisco, CA. FISCAL IMPLICATIONS: Funds for this conference attendance will be included in the Fiscal Year 201 1 /2012 Legislative Program's Travel, Training and Meetings Account (#101-1001-41 1.51-01). Expenditures for this conference are estimated as follows: Registration $ 475 Travel $ 525 Lodging and parking $ 1,050 Meals $ 300 Total $ 2,350 TOTAL (for four) $9,400 CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The League of California Cities will be holding their annual conference, entitled "Cities Standing Strong for Cities" at Moscone West Convention Center in San Francisco, California September 21-23, 2011. The conference will feature a variety of sessions and discussion forums on topics such as finance, economic development, housing, 103 public safety, and environmental quality (Attachment 1). Mayor Adolph, Mayor Pro Tem Evans and Council Members Henderson and Franklin have expressed an interest in attending this conference. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization of overnight travel for four members of the City Council to attend the 2011 League of California Cities annual Conference to be held September 21-23, 2011 in San Francisco, California; or 2. Do not approve the request for overnight travel; or 3. Provide staff with alternative direction. Respectfully submitted, Tcu�— Wnda P. Wise -Latta, Executive Assis Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. League of California Cities 2011 Annual Conference Tentative Schedule of Events ,o 104 CITIES V 1RG FOR CITIES ATTACHMENT 1 Tentative schedule of Eventa AS OF APRIL 2011 (subject to change) WEDN.ESPAY,_S.EPTEMRER,11_ 8:30 a.m. - 6:00 p.m ................... Registration Opens at Moscone west Convention Center 9:00 -10:30 a. m................... Thursday Policy Committees 11:00 a.m. -12:30 p.m ................... Friday Policy Committees 12:30 - 1:30 p.m ................... First Time Attendee Orientation _ 2:00 - 3:30 p.m ................... Concurrent Sessions - Department Meetings & Welcome 4:00 - 6:00 p.m...................Opening General Session -Annual Report and Keynote Address 6:00 - 7:00 p.m ................... Host City Reception (No competing events are permitted at this time) 7:15 - Evening .................. CitiPac and League Partner Events THU.RS.DAY,_S.EP_T-EMBER_22. __._.__- 7:30 a.m. - 4:00 p.m ................... Registration Open 8:b0 - 9:30 a.m................... Concurrent Sessions 9:45 - 10:45 a.m................... General Session - Keynote Address 11:00 a.m. - 5:00 p.m ................... Expo Open 11:45 a.m. - 1:00 p.m ................... Lunch in Expo Hall 1'15 - 2:45 p.m ................... Concurrent Sessions 3:15 - 4:45 p.m ................... Concurrent Sessions 4:00 - 5:30 p.m ................... General Resolutions Committee Evening .................. Caucus Networking Receptions FR I2AY _S.EP_TEM BER-23 7:30 -10:00 a.m................... Registration open 7:30 - 8:45 a.m................... Regional Networking Breakfasts (Contact your Regional Rep - additional fee may apply) 8:15 - 9:30 a.m................... Board of Directors and League Partners Recognition Breakfast 9:30 -11:00 a.m................... Board of Directors Meeting 9:00 -10:30 a.m................... Concurrent Sessions 10:15 a.m. -1:45 p.m ............ :...... Expo Open 11:00 a.m. -12:15 p.m ................... Concurrent Sessions 12:15 -1:30 p.m ................... Lunch in Expo Hall 1:30 - 2:30 p.m ................... Concurrent Sessions 2:30- 4:00 p.m ................... Closing General Session ■ Installation of Officers and New Board of Directors e Annual Business Meeting - General Assembly (voting delegates must register and stay until conclusion) Conference registration is required to attend Policy Committee, Department and Annual Business Meetings. n v t I I COUNCIL/RDA MEETING DATE: June 21, 2011 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the Off -Site Improvements for Parcel Map No. 33954, Phoenix Row III, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: I MUDAWD&Wy14101 PUBLIC HEARING: Adopt a resolution to extend the time for completion of the off -site improvements as specified in the approved Subdivision Improvement Agreement (SIA) to June 12, 2012 for Parcel Map No. 33954, Phoenix Row III, LLC. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Parcel Map No. 33954 consists of three parcels located north of Calle Amigo and east of Avenida Bermudas (Attachment 1). On June 12, 2008, Phoenix Row III, LLC entered into an SIA for Parcel Map No. 33954. Section 6 of the SIA requires: "that the subdivision improvements shall be complete within twelve months after the approval of the SIA. Failure by Subdivider to begin or complete construction of the improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this SIA, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the improvements in response to is 106 changes in standards or conditions affecting or affected by the improvements. " .On May 19, 2009, the City Council adopted a resolution granting a time extension for the completion of the off -site improvements to June 12, 2010. On June 1, 2010, the City Council adopted a resolution granting a second time extension for the completion of the off -site improvements to June 12, 2011. In a letter dated May 19, 2011 (Attachment 2), the developer, Francis La Branche, Jr., requested a time extension to complete the off -site improvements due to adverse economic conditions. The off -site improvements include making water and sewer connections for the project as well as installing the section of sidewalk fronting the project on Calle Amigo. The developer anticipates commencing this project when the economic climate improves. Staff has prepared the attached resolution which provides for approval of the third time extension of the SIA to June 12, 2012. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council to extend the time for completion of the off -site improvements as specified in the approved Subdivision Improvement Agreement to June 12, 2012 for Parcel Map No. 33954, Phoenix Row III, LLC; or 2. Do not adopt a Resolution of the City Council to extend the time for completion of the off -site improvements time as specified in the approved Subdivision Improvement Agreement to June 12, 2012 for Parcel Map No. 33954, Phoenix Row III, LLC; or 3. Provide staff with alternative direction. Respectfully submitted, Ti othy R. J na n, P.E. Public Work Director/City Engineer Approved for submission by: rALVW"'I��-e �__ - Thomas P. Genovese, City Manager it 107 Attachments: 1. Vicinity Map 2. Letter from Francis La Branche, Jr. received on May 19, 2011 108 RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF THE OFF -SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT TO JUNE 12, 2012 FOR PARCEL MAP NO. 33954, PHOENIX ROW III, LLC. WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Parcel Map No. 33954 on June 12, 2008; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement; and WHEREAS, failure by the Subdivider to complete construction of the improvements by June 12, 2011, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The time for the completion of the off -site improvements as required by the approved SIA is extended to June 12, 2012. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on June 12, 2012. If the Subdivider has not completed the improvements, the City, in its sole discretion and when deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. it' 119 Resolution No. 2011- Parcel Map No. 33954, Adopted: June 21, 2011 Page 2 Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 21" day of June 2011, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California DON ADOLPH, Mayor City of La Quinta, California 1t 110 ATTACHMENT 1 PARCEL MAP NO. 33954 CALLE I TAMPICO w 0 0 AVENIDA LA FONDA w m Q _ m � J Z------------ C) W Q CALLS S HIDALGO AVENIDA SINALOA VICINITY NOT TO SCALE 5ti MAP ATTACHMENT 2 RECOM MAY 2 3 2011 ruetrc WORKS 25 Bay Street Northfield, NH 03276 May 19, 2011 Timothy Jonasson, P.E. Public Works Director, City Engineer La Quinta CA 92247-1504 Dear Mr. Jonasson, The purpose of this letter is to request an extension of a subdivision improvement agreement for off -site and on -site improvements for parcel map 33954, due to adverse economic conditions. I anticipate commencing and completing this project when the economic climate improves in the future. Sincerely yours, 44'4 Francis La Branche, Jr. Manager it 112 f COUNCIL/RDA MEETING DATE: June 21, 2011 ITEM TITLE: Approval of an Assignment and Assumption Agreement by and between CP Development La Quinta and La Quinta Retirement Residence Limited Partnership for Property Located at the Southeast Corner of Washington Street and Miles Avenue Pursuant to the Disposition and Development Agreement RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve an Assignment and Assumption Agreement by and between CP Development La Quinta, LLC, and La Quinta Retirement Residence Limited Partnership for property located at the southeast corner of Washington Street and Miles Avenue (Attachment 1). FISCAL IMPLICATIONS: None for this action. BACKGROUND AND OVERVIEW: On December 18, 2003, the La Quinta Redevelopment Agency entered into a Disposition and Development Agreement ("DDA") with CP Development, La Quinta, LLC, for the sale and development of approximately 50 acres located at the southeast corner of Washington Street and Miles Avenue. The scope of development includes a multi -use commercial and residential project consisting, of the following components: a medical facility; two restaurants; a suites hotel; resort -style condominium/casitas development; and a residential component that includes 40 affordable homes. To date, the following components have been constructed: a Homewood Suites Hotel; the Eisenhower George and Julia Argyros Health Center; 44 casitas units; and Applebee's Restaurant. CP Development has been exploring various options for the residential lot ("Lot 7" ), and has negotiated a sales agreement with La Quinta Retirement Residence Limited Partnership for the 9.45 acre parcel. This sale requires City and Agency consent to assign all DDA and Development Agreement VDA") rights and obligations specific to it 113 this parcel to La Quinta Retirement Residence Limited. Amendments to the DDA and DA, which will include a project description, scope, and schedule of performance, will come before the City Council review at a later date. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve an Assignment and Assumption Agreement by and between CP Development La Quinta, LLC, and La Quinta Retirement Residence Limited Partnership for property located at the southeast corner of Washington Street and Miles Avenue; or 2. Do not Approve an Assignment and Assumption Agreement by and between CP Development La Quinta, LLC, and La Quinta Retirement Residence Limited Partnership for property located at the southeast corner of Washington Street and Miles Avenue; or 3. Provide staff with alternative direction. Respectfully submitted, i4—� Debbie Powell Economic Development Project Manager Approved for submission b Thomas P. Genovese, City Manager Attachment: 1 . See Attachment 1 to Redevelopment Agency staff report T-Vf 4 4 a" COUNCIL/RDA MEETING DATE: June 21, 2011 ITEM TITLE: Adoption of a Resolution Requesting the County of Riverside to Place Collection Costs for Solid Waste Handling Services at Single -Family Dwellings on the Tax Rolls RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: (3 STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council requesting the County of Riverside to place collection costs for solid waste handling services at single-family dwellings on the tax rolls. FISCAL IMPLICATIONS: The residential rate increase represents a Consumer Price Index (CPI) increase of 2.99% to reflect ordinary changes in the cost of doing business plus a $0.12 per ton disposal (0.307%) increase. The total increase represents a $0.25 per month increase, for an annual cost of $144.36. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On May 15, 2007 the City adopted a Franchise Agreement with Burrtec Waste and Recycling Services, LLC ("Contractor") for Solid Waste Handling Services for the period of July 1, 2007 through June 30, 2016. The Franchise Agreement contemplates that with respect to customers who contract for services at single-family dwellings, these costs will be collected on the Tax Rolls. The County Tax Assessor requires that each year the City Council adopt a Resolution authorizing the placement of costs for solid waste collection services on the Tax Rolls. Under consideration by the Council is a Resolution that will enable the County to place 115 collection for costs of solid waste handling services at single-family dwellings on the Tax Rolls. The Franchise Agreement does not give discretion to the City to grant increases. Rather, to ensure costs for services associated with the Agreement are not subject to Proposition 218, the Council no longer sets rates, and instead has only established a rate ceiling for service pursuant to its regulatory authority. Each year an automatic adjustment to the maximum rate ceiling for service set forth in the agreement will occur, so long as Contractor is in compliance with the terms of the Franchise Agreement. The application of this automatic adjustment procedure is described below. In addition, the Franchise Agreement provides for an automatic annual adjustment to the rate ceiling for disposal if changes occur in the cost of disposal at the local landfill. The City has received correspondence from Contractor requesting a CPI based charge increase (Section 24.3-Annual Consumer Price Index Adjustments to Service Component) for Fiscal Year 201 1 /2012 (Attachment 1). The increase to the rate ceiling is to reflect ordinary charges for doing business based upon the Consumer Price Index. The CPI increase from March 2010 to March 2011 was 2.99%. In addition, on April 21, 2011, the County of Riverside Waste Management Department approved a tip fee rate increase at the Edom Hill Transfer Station to $39.16 per ton. The current requested rate increase is based on the disposal cost change that occurred between the $39.04 per ton rate approved for July 2010 and the $39.16 per ton rate approved for July 2011. Section 24.4.1- Rate Guarantee, states notwithstanding any increase in the CPI no annual increase to the maximum rates will exceed 103% of the lowest rate for "similar services" provided to residents at Single Family Dwellings anywhere in the Coachella Valley. Based upon information provided by Contractor, the lowest rate provided for similar services in the Coachella Valley is that in the City of Palm Desert. The proposed increase to the City's service component rate ceiling is within the 103% requirement and complies with Section 24.4.1. In as much as the City no longer sets or approves rates, the following data demonstrating what the costs to be placed on the Tax Rolls for collection purposes will be is provided for informational purposes only. The breakdown of the new charges for the tax rolls is as follows: .i} 116 Single -Family Dwelling Maximum Monthly Rate Maximum Yearly Rate Service Component of Maximum Rate $9.00 Disposal Component of Maximum Rate $3.03 Total Rate $12.03 $144.36 Additional Refuse Cart $6.40 $76.80 Backyard Service - For first refuse and first recycling carts/containers - For each additional cart/container $6.04 $6.04 $72.48 $72.48 Surcharge for HOA's Desiring Monday Service 10% of Service Component This represents a yearly increase of $3.00 ($0.25 per month) on the tax rolls for residential collection (from $141.36 per year in Fiscal Year 2010/201 1 to $144.36 in Fiscal Year 201 1 /2012). The Franchise Agreement contemplates different maximum rates that will apply in the event Tax Roll billing does not occur for any reason. Should the City Council not adopt the proposed resolution, or should Tax Roll billing cease for any reason, the Service Component of the maximum monthly rate that may be charged by Contractor will increase by $1.37 from $8.39 to $9.76, for a total monthly rate of $13.40. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council requesting the County of Riverside to place collection costs for solid waste handling services at single-family dwellings on tax rolls; or 2. Do not adopt a Resolution of the City Council requesting the County of Riverside to place collection costs for solid waste handling services at single- family dwellings on the tax rolls; or 3. Provide staff with alternative direction. ,N 117 Respectfully submitted, Thomas P. Genovese, City Manager Attachment: 1. Burrtec Waste and Recycling, LLC letter dated May 5, 2011 RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, REQUESTING THE COUNTY OF RIVERSIDE TO PLACE COLLECTION OF COSTS FOR SOLID WASTE HANDLING SERVICES AT SINGLE FAMILY DWELLINGS ON THE TAX ROLLS WHEREAS, the City Council of the City of La Quinta (City) wishes to ensure the uniform collection of rates for solid waste handling services at single family dwellings by placing collection thereof on the County of Riverside Tax Assessor's Tax Rolls; and WHEREAS, the attached Exhibit A sets forth the maximum rates that may be collected for solid waste handling services at single family dwellings in City pursuant to a franchise agreement with an Effective Date of July 1, 2007, entitled "Agreement Between The City of La Quinta and Burrtec Waste and Recycling Services, LLC, for Solid Waste Handling Services"; and WHEREAS, the City Council of City has determined that applicable provisions, if any, of the provisions of Proposition 218 (Articles XIII C and XIII D of the California Constitution) have been satisfied in connection with the matters addressed by this Resolution; and NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED by the City Council of the City of La Quinta, California as follows: SECTION 1. The City Council hereby requests the Riverside County Tax Assessor to place collection of costs for solid waste handling services at single, family dwellings in the City on the County's tax rolls. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 21 th day of June, 2011, by the following voter AYES: NOES: ABSENT: ABSTAIN: In. 119 City Council Resolution No. 2011- Residential Waste Fee Schedule Adopted: June 21, 2011 Page 2 DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA MONTECINO, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California n 160 City Council Resolution No. 2011- Residential Waste Fee Schedule Adopted: June 21, 2011 Page 3 EXHIBIT A CITY OF LA QUINTA REFUSE COLLECTION RATE AND DISPOSAL CHARGE TAX BILLING FY 11/12- RESIDENTIAL PROPERTY Single -Family Dwelling Maximum Maximum Monthly Yearly Rate Rate Service Component of Maximum Rate $9.00 Disposal Component of Maximum $3.03 Rate Total Rate $12.03 $144.36 Additional Refuse Cart $6.40 $76.80 Backyard Service - For first refuse and first recycling $6.04 $72.48 carts/containers - For each additional cart/container $6.04 $72.48 Surcharge for HOA's Desiring Monday 10% of Service Service Component Attachment 1 WASTE & RECYCLING SERVICES "We'll Take Care Qf It" May 5, 2011 Mr. Tom Genovese City Manager City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 RE: Rate Adjustment Dear Mr. Genovese In accordance with Section 24 of the Franchise Agreement for Solid Waste, Burrtec respectfully request a rate adjustment. The increase in the Consumer Price Index (CPI) for the period March 2010 to March 2011 was 2.99%. (Index Sheet Attached) The County of Riverside approved a disposal increase for Edom Hill Transfer Station. The rate will go from $39.04 a ton to $39.16 a ton. Please see attached rate sheets reflecting the CPI and Disposal increase. Section 24.3 in the new Franchise Agreement states that The City Manager shall approve such a request unless he determines, based upon substantial evidence, that the requested adjustment to the maximum rate does not meet the requirements as set forth. I am available at your convenience to discuss the increase. Sincerely,, Mike Veto Director of Municipal Services Copy: Bret Plumlee, Assistant City Manager Frank Orlett, District Manager Debbie Morris, HF&H 41-575 Eclectic Street - Palm Desert, Caiilornia 92260. 760-340-5901 - Fax. 760-340-2732 • www.burriecdeud!t.com 12 2 c r� ceit., 4 4 Qumt(v MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: Tim Jonasson, Public Works Director DATE: June 16, 2011 (� SUBJECT: Item No. I to City Council Consent - June 21, 2011 Approval of the Plans, Specifications, Engineers Estimate for the Washington Street Turn Lane Improvements at Eisenhower Drive/Calle Tampico, Project No. 2010-09 and Authorization for the City Manager to Award the Construction Contract and Adoption of a Resolution Consenting to the Expenditure of Redevelopment Funds for the Improvements, Making Certain Findings Pursuant to Health and Safety Code Section 33445(a) with Respect to Such Expenditures The staff report and agreement will be distributed to the Council on Monday, June 20, 201 1. " 123 �uv 4 1wQw„rw COUNCIL/RDA MEETING DATE: June 21, 2011 ITEM TITLE: Approval of the Plans, Specifications, Engineers Estimate for the for the Washington Street Turn Lane Improvements at Eisenhower Drive/Calle Tampico, Project Number 2010-09 and Authorization for the City Manager to Award the Construction Contract, and Adoption of a Resolution Consenting to the Expenditure of Redevelopment Funds for the Improvements, Making Certain Findings Pursuant to Health and Safety Code Section 33445(a) with Respect to Such Expenditures RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council consenting to the expenditure of funds by the La Quinta Redevelopment Agency for the Washington Street Right Turn Lane Improvements at Eisenhower Drive and Left Turn Lane Improvements at Calle Tampico, Project Number 2010-09, and making certain findings pursuant to Health and Safety Code Section 33445(a) with respect to the Agency's expenditures; and Approve the plans, specifications, and engineer's estimate (PS&E) and authorize staff to advertise for bid the Washington Street Right Turn Lane Improvements at Eisenhower Drive and Left Turn Lane Improvements at Calle Tampico, Project Number 2010-09; and Authorize the Public Works Director to award a construction contract, up to the amount of $339,670, to the lowest responsive bidder. FISCAL IMPLICATIONS: Staff is recommending the Washington Street Right Turn Lane Improvements at Eisenhower Drive and Left Turn Lane Improvements at Calle Tampico be funded with RDA Project Area funds. No other funding is available for these projects. Staff would like to proceed expeditiously with this project in order to allow the majority of the work to be completed over the summer months. Summer construction results in the least adverse impact to motorists. N 124 The following represents the project's recommended funding and funding sources: RDA Project Area Number 1 (Left Turn at Tampico) $165,000 RDA Project Area Number 2 (Right Turn at Washington) $255,670 Total Recommended Funding: $420,670 The following is the anticipated project budget: Design: $51,000 Inspection/Testing/Survey: $30,000 Construction: $288,715 Contingency (15%): $50,955 Total Anticipated Budget: $420,670 The anticipated project budget was prepared using the engineer's estimate rather than actual project bids. Staff is recommending that the Redevelopment Agency appropriate funding at this time to allow the project to be awarded in an expeditious manner. The Washington Street right turn lane at Ave 48 RDA Project Area Number 2 funding will be reduced from $364,177 to $108,507. CHARTER CITY IMPLICATIONS: The project will be funded with RDA Project Area funds. As such, the project will be bid as a prevailing wage improvement. BACKGROUND AND OVERVIEW: The improvements at Washington Street and Eisenhower Drive will construct a dedicated right turn lane from southbound Washington Street onto westbound Eisenhower Drive, and include new curb and gutter, new meandering sidewalk and an ADA compliant access ramp, signal modification, and signing and striping. Construction of these improvements will require a minor right-of-way dedication from the Laguna de la Paz Home Owners Association (HOA). Additional left turn lane improvements are proposed to be constructed at the intersection of Washington Street and Calle Tampico. The additional improvements would modify the intersection to allow for an additional left turn lane from 125 eastbound Calle Tampico to northbound Washington Street, and include modifications to the traffic signal, median curb, and signing and striping. Due to the similar scope and nature of these projects, the projects were combined into one engineering and construction effort, in an attempt to realize economies of scale cost savings. On April 20, 2010, the City Council adopted a resolution approving the Fiscal Year 2010/2011 through 2014/2015 Capital Improvement Program (CIP) and making certain findings pursuant to Health and Safety Code Section 33445(a), and consenting to the use of La Quinta Redevelopment Agency funding for the improvements identified in the CIP. The Washington Street Dedicated Right Turn Lane at Eisenhower Drive project is included within the adopted CIP and scheduled for funding during Fiscal Year 2010/2011. On August 3, 2010, the City Council approved a Request for Proposal (RFP) to solicit professional engineering services to prepare the PS&E for the combined projects (Washington Street Dual Left Turn at Avenue 48, Project Number 2010-06 and Washington Street Dedicated Right Turn Lane at Eisenhower Drive, Project Number 2010-09). On November 16, 2010, the City Council approved a Professional Services Agreement (PSA) with Albert A. Webb Associates, in the amount of $70,696, to prepare the PS&E for the combined projects (Washington Street Dual Left Turn at Avenue 48, Project Number 2010-06 and Washington Street Dedicated Right Turn Lane at Eisenhower Drive, Project Number 2010-09) and authorized City Manager to execute the Agreement. On March 1, 2011, the City Council appropriated Unspent Proposition 1 B Funds for use on the Washington Street Dual Left Turn Lanes at Avenue 48 and the Washington Street Dedicated Right Turn Lane at Eisenhower Drive projects, and Approved Amendment No. 1 to the Professional Services Agreement (PSA) with Albert A Webb Associates for Additional Engineering Services to Modify the Signal and Raised Median at the Intersection of Washington Street and Calle Tampico. The combined project originally envisioned the proposed left turn lanes on Washington Street and Avenue 48 be constructed along with these other improvements. Staff recently discovered right of way issues that have delayed the turn lane improvements on Washington Street and Avenue 48. Staff is recommending the City proceed expeditiously with the remaining two project areas in order to allow the majority of the work to be completed over the summer months. 126 Contingent upon City Council authorization to fast track this project and advertise the project for bid on June 21, 2011, the following is the anticipated project schedule: City Council Approves PS&E Project is Advertised Contract Award Construction Project Closeout FINDINGS AND ALTERNATIVES: June 21, 2011 June 22 — July 6, 2011 July 8, 2011 July 2011 — January 2012 February 2012 The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council of the City of La Quinta, consenting to the expenditure of funds by the La Quinta Redevelopment Agency for the Washington Street Right Turn Lane Improvements at Eisenhower Drive and Left Turn Lane Improvements at Calle Tampico, Project Number 2010-09, and making certain findings pursuant to Health and Safety Code Section 33445(a) with respect to the Agency's expenditures; and Approve the plans, specifications, and engineer's estimate (PS&E) and authorize staff to advertise for bid the Washington Street Right Turn Lane Improvements at Eisenhower Drive and Left Turn Lane Improvements at Calle Tampico, Project Number 2010-09; and Authorize the Public Works Director to award a construction contract, up to the amount of $339,670 to the lowest responsive bidder; or 2. Do not Adopt a Resolution of the City Council of the City of La Quinta, consenting to the expenditure of funds by the La Quinta Redevelopment Agency for the Washington Street Right Turn Lane Improvements at Eisenhower Drive and Left Turn Lane Improvements at Calle Tampico, Project Number 2010-09, and making certain findings pursuant to Health and Safety Code Section 33445(a) with respect to the Agency's expenditures; and Do not approve the plans, specifications, and engineer's estimate (PS&E) and do not authorize staff to advertise for bid the Washington Street Right Turn Lane Improvements at Eisenhower Drive and Left Turn Lane Improvements at Calle Tampico, Project Number 2010-09; and 16 121 7 Do not authorize the Public Works Director to award a construction contract, up to the amount of $339,670, to the lowest responsive bidder 3. Provide staff with alternative direction. Respectfully submitted, �2 Timothy R. Jonas Ur/City , P.E. Public Works Dire Engineer Approved for submission by: 4-32-Q- Debbie Powell, Economic Development Project Manager 14 128 RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CONSENTING TO THE EXPENDITURE OF FUNDS BY THE LA QUINTA REDEVELOPMENT AGENCY FOR THE WASHINGTON STREET TURN LANE IMPROVEMENTS AT EISENHOWER DRIVE AND LEFT TURN LANE IMPROVEMENTS AT CALLE TAMPICO, AND MAKING CERTAIN FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33445(a) WITH RESPECT TO THE AGENCY'S EXPENDITURES WHEREAS, the Washington Street Turn Lane Improvements at Eisenhower Drive are located in La Quinta Redevelopment Project Area No. 2, and the Left Turn Lane Improvements on Calle Tampico are located in La Quinta Redevelopment Project Area No. 1 (the "Project Areas"); and WHEREAS, the construction and installation of the Washington Street Right Turn Lane Improvements at Eisenhower Drive and Left Turn Lane Improvements at Calle Tampico would afford the Redevelopment Agency the opportunity to address the blighting conditions; and WHEREAS, there is inadequate funding within the City's General Fund, Development Impact Fee Fund or from other sources to construct the proposed Washington Street Turn Lane Improvements at Eisenhower Drive and Left Turn Lane Improvements at Calle Tampico, and Making Certain Findings Pursuant to Health and Safety Code Section 33445(a) with respect to the agency's expenditures Highway 1 1 1 Median Island Landscape Improvements, in that. (1) the City's General Funds are needed to provide essential public services, such a police services and maintenance of existing public improvements, (2) payments into the City's Development Impact Fee Fund have sharply declined with the economic downturn, and (3) the amounts currently on deposit in Development Impact Fee Fund are needed for other public infrastructure projects and to fund the repayment of certain financing and reimbursement agreements; and WHEREAS, proceeding with the construction and installation of the Washington Street Right Turn Lane Improvements at Eisenhower Drive and Left Turn Lane Improvements at Calle Tampico at this point in time will help to stimulate the local economy by providing local jobs and construction -related expenditures; and if . 129 Resolution 2011- Washington Street Turn Lane Improvements Adopted: June 21, 2011 Page 2 WHEREAS, it would be in the best interest of the public to construct and install the Washington Street Right Turn Lane Improvements at Eisenhower Drive and Left Turn Lane Improvements at Calle Tampico. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of La Quinta, California, as follows: SECTION 1. The above recitals are true and correct and are adopted as the findings of the City Council. SECTION 2. The City Council hereby consents to Agency funding to be utilized for the Washington Street Right Turn Lane Improvements at Eisenhower Drive and Left Turn Lane Improvements at Calle Tampico. SECTION 3. Pursuant to Health and Safety Code Section 33445(a), the City Council finds and determines that: A. The construction and installation of the Washington Street Right Turn Lane Improvements at Eisenhower Drive and Left Turn Lane Improvements at Calle Tampico is of benefit to the Project Areas and to the immediate neighborhoods in which the improvements are located. B. No other reasonable means of financing the Washington Street Right Turn Lane Improvements at Eisenhower Drive and Left Turn Lane Improvements at Calle Tampico are available to the community at this point in time. C. The Washington Street Right Turn Lane Improvements at Eisenhower Drive and Left Turn Lane Improvements at Calle Tampico will assist in the elimination of one or more blighted conditions inside the Project Areas, and are consistent with the Redevelopment Agency's implementation plan adopted pursuant to Section 33490. SECTION 4. The Public Works Director is to award a construction contract, up to the amount of $339,670 to the lowest responsive bidder. R 180 Resolution 2011- Washington Street Turn Lane Improvements Adopted: June 21, 2011 Page 3 . PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 21 st day of June 2011, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California COUNCIL/RDA MEETING DATE: June 21, 2011 ITEM TITLE: Approval of the Plans, Specifications, and Engineer's Estimate (PS&E) of Probable Construction Costs and Authorization to Advertise for Bid the Avenue 50 at Park Avenue Drainage Improvements, Project Number 2010-03, and the Avenue 48 at Jefferson Street Drainage and Landscape Improvements, Project Number 2010-04 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 'S STUDY SESSION: PUBLIC HEARING: Approve the plans, specifications, and engineer's estimate (PS&E) of probable construction costs and authorize staff to advertise for bid the Avenue 50 at Park Avenue Drainage Improvements, Project Number 2010-03, and the Avenue 48 at Jefferson Street Drainage and Landscape Improvements, Project Number 2010-04. FISCAL IMPLICATIONS: Due to the scope and nature of the proposed drainage improvements, these two minor drainage projects have been designed and will be constructed as a single project in an attempt to obtain economy of scale cost savings. The following represents the approved funding and funding sources for the combined project: RDA Project Area Number 2 Total Funding Available: $383,404 $ 383,404 to 132 The following represents the estimated project budget for the combined project: Professional: $6,000 Design: $61,380 Inspection/Testing/Survey: $26,030 Construction: $267,294 Contingency: $22,700 Total: $383,404 As illustrated, adequate funding is available to support staff's recommendation. CHARTER CITY IMPLICATIONS: The project is 100% funded with Redevelopment Agency (RDA) project area funding. As such, the project will be bid as a prevailing wage improvement. BACKGROUND AND OVERVIEW: The proposed drainage improvements on Avenue 50 at Park Avenue are intended to address localized flooding that occurs within the intersection. The scope of work will consider redirecting the storm water from the intersection to the existing retention basin located behind the Boys and Girls Club, or to the existing catch basin on Avenue 50 approximately 400 feet to the west of the intersection. The proposed improvements at the intersection of Avenue 48 and Jefferson Street are intended to increase the capacity of an existing retention basin adjacent to this intersection and Tract 28601, the Miraflores Housing development. This basin, which serves to drain both the development project and Jefferson Street, has proven to be undersized causing localized flooding. The basin shall be re -graded to increase capacity by increasing the depth and adjusting the side slopes. On April 20, 2010, the City Council adopted a Resolution approving the Fiscal Year 2010-2011 through 2014-2015 Capital Improvement Program (CIP) and making certain findings pursuant to Health and Safety Code Section 33445(a), and consenting to the use of La Quinta RDA funding for the improvements identified in the CIP. The Avenue 50 at Park Avenue Drainage Improvement and the Avenue 48 at Jefferson Street Drainage improvement projects are included within the adopted CIP and scheduled for funding during Fiscal Year 2010/2011. 133 On April 20, 2010, the Redevelopment Agency adopted a Resolution making certain findings pursuant to Health and Safety Code Section 33445(a), and consenting to the use of La Quinta RDA funding for the improvements identified in the CIP. The Avenue 50 at Park Avenue Drainage Improvement and the Avenue 48 at Jefferson Street Drainage improvement projects are included within the adopted CIP and scheduled for. funding during Fiscal Year 2010/2011. On August 3, 2010, the City Council approved a Request for Proposal (RFP) to obtain professional engineering services to prepare the PS&E for the Avenue 50 at Park Avenue Drainage Improvements, Project Number 2010-03, and for the Avenue 48 at Jefferson Street Drainage and Landscape Improvements, Project Number 2010-04. On November 16, 2010, the City Council approved a Professional Services Agreement (PSA) with Dudek, in the amount of $61,380.00, to prepare the plans, specifications and engineer's estimate (PS&E) for the Avenue 50 at Park Avenue Drainage Improvements, Project Number 2010-03, and the Avenue 48 at Jefferson Street Drainage and Landscape Improvements, Project Number 2010-04. The PS&E for the Avenue 50 at Park Avenue Drainage Improvements, Project Number 2010-03, and the Avenue 48 at Jefferson Street Drainage and Landscape Improvements, Project Number 2010-04 is now complete and ready to be advertised. The PS&E are available for review within the City's Public Works Department. Staff recommends this project be expedited in order to construct these drainage improvements during the summer and fall months. The Avenue 50 at Park Avenue Drainage Improvements, Project Number 2010-03, and the Avenue 48 at Jefferson Street Drainage and Landscape Improvements, Project Number 2010-04, are entirely funded with RDA Project Area No. 2 funds. Contingent upon City Council authorization to fast track this project and advertise the project for bid on June 21, 2011, the following is the anticipated project schedule: City Council Approves PS&E Project is Advertised Award of Contract Contracts Executed Construction Project Closeout FINDINGS AND ALTERNATIVES: June 21, 2011 June 22 - July 5, 2011 July 5, 2011 July 7-11, 2011 July - November 2011 December 2011 The alternatives available to the City Council include: it 134 1. Approve the plans, specifications, and engineer's estimate (PS&E) of probable construction costs and authorizes staff to advertise for bid the Avenue 50 at Park Avenue Drainage Improvements, Project Number 2010-03, and the Avenue 48 at Jefferson Street Drainage and Landscape Improvements, Project Number 2010-04; and authorize the City Manager to award a construction contract, up to the amount of $289,994, to the lowest responsive bidder; or 2. Do not approve the plans, specifications, and engineer's estimate (PS&E) of probable construction costs and do not authorize staff to advertise for bid the Avenue 50 at Park Avenue Drainage Improvements, Project Number 2010-03, and the Avenue 48 at Jefferson Street Drainage and Landscape Improvements, Project Number 2010-04; and do not authorize the City Manager to award a construction contract, up to the amount of $289,994, to the lowest responsive bidder; or 3. Provide staff with alternative direction. Respectfully submitted othy R. ona s n, P.E: Public Wo s Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager 135 COUNCIL/RDA MEETING DATE: June 21, 2011 ITEM TITLE: Adoption of a Resolution Approving a Cost Sharing Agreement Among the La Quinta Redevelopment Agency, The City of La Quinta, and the Coacheiia Valley water District for the Reconstruction of the Coachella Canal, a Regional Water Conveyance System, Within the SilverRock Property and Making Certain Findings Pursuant to Health and Safety Code Section 33445 With Respect to the Agency's Expenditure AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Due to the large number of edits proposed by the Coachella Valley Water District ("CVWD") to the Cost Sharing Agreement, further discussions between City staff and CVWD staff as well as both agencies' legal counsels before this item can be brought back to the City Council and Agency Boards for consideration. The item will be brought back in July, 2011. Respectfully submitted, Timothy R. Jonas of , P.E. Public Works Dire or/City Engineer 136 F'H OF iNF'O COUNCIL/RDA MEETING DATE: June 21, 2011 ITEM TITLE: Approval to Rescind Approval of a Memorandum of Understanding Among the City of La Quinta, County of Riverside and the Coachella Valley Association of Governments Regarding the Potential Widening of Fred Waring Drive, Between Adams Street and Port Maria Road RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the rescission of the approval of June 7, 2011 of the Memorandum of Understanding (MOU) (Attachment 1) with the County of Riverside and the Coachella Valley Association of Governments regarding the potential widening of Fred Waring Drive, between Adams Street and Port Maria Road and do not authorize the City Manager to execute the same. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On June 7, 2011, the City Council approved an MOU with the County of Riverside and CVAG to select Alternative No. 1 as the preferred alternative for California Environmental Quality Act (CEQA) analysis for the Fred Waring widening project, pending approval by Coachella Valley Association of Governments (CVAG). This recommendation was predicated on the County having a fully executed agreement in place with CVAG for CVAG funding for the project. Staff was advised by CVAG that the County does not have an agreement with CVAG for the funding of the it 137 project, and staff therefore now rescinds this earlier recommendation. Without such an agreement, the City cannot be assured that the County will be able to pay for the various -mitigation measures that were promised in order to assure that La Quinta residents will not be significantly impacted by shifting the roadway to the south. Staff will return, when/if appropriate, this item to the City Council for consideration at a future date. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the rescission of the approval of the June 7, 2011 approval of the Memorandum of Understanding (MOU) with the County of Riverside and the Coachella Valley Association of Governments regarding the potential widening of Fred Waring Drive, between Adams Street and Port Maria Road and do not authorize the City Manager to execute the same; or 2. Do not approve the rescission of the approval of the June 7, 2011 approval of the Memorandum of Understanding (MOU) with the County of Riverside and the Coachella Valley Association of Governments regarding the potential widening of Fred Waring Drive, between Adams Street and Port Maria Road; or 3. Provide staff with alternative direction. Respectfully submitted, Timothy R. Jon s on, P.E. Public Works Dir ctor/City Engineer Approved for submission by: �.I�laJ z-__Q_ Thomas P. Genovese,QVity Manager Attachment: 1. Memorandum of Understanding to 138 ATTACHMENT MEMORANDUM OF UNDERSTANDING REGARDING THE POTENTIAL WIDENING OF FRED WARING DRIVE BETWEEN ADAMS STREET AND PORT MARIA ROAD THIS MEMORANDUM OF UNDERSTANDING ("MOU') dated 2011, by and between the CITY OF LA QUINTA, a California charter city ("City"), the COUNTY OF RIVERSIDE, a political subdivision of the State of California ("County") and the Coachella Valley Association of Governments, a Calif imia joint powers agency, ("CVAG"), is made with reference to the following recitals and terms. RECITALS WHEREAS, this MOU relates to proposed improvements to that certain portion of a public street commonly ]mown as Fred Waring Drive, between Adams Street and Port Maria Road, a length of approximately 3300 feet ("Project Site"). A depiction of the Project Site is attached hereto as Exhibit "A" and incorporated herein by this reference. The north side of Fred Waring Drive in the Project Site falls under the jurisdiction of.the County, while the south side is under the City's jurisdiction. The centerline of the existing roadway is generally located on the boundary line between the City and the County. The entire road width of Fred Waring Drive west of Adams Street and east of Port Maria Road falls under the City's jurisdiction; and WHEREAS, on November 8, 1988 Voters located within the Jurisdictional boundaries of the County of Riverside approved Measure A authorizing the imposition of a half -cent sales tax for Transportation purposes; and WHEREAS, the widening of Fred Waring Drive was a Named Measure. A Regional Artial Project; and WHEREAS, The Coachella Valley Transportation Project Prioritization Study lists the portion of roadway along Fred Waring Drive identified as eligible for funding from the "Measure A" and "Transportation Uniform Mitigation Fee" programs; and WHEREAS, on March 3, 2008, the Coachella Valley Association of Governments ("CVAG") entered an agreement titled "Agency Reimbursement Agreement by and between CVAG and the COUNTY of Riverside" authorizing the expenditure of funds for improvements to this segment of roadway; and WHEREAS, on March 18, 2008, the City Council of the City approved the concept of widening. Fred Waring Drive, between Washington Street and Jefferson Street, to accommodate six (6) lanes of traffic ("Project" ); and Page 1 of 8 N 139 WHEREAS, on April 15, 2008, the County approached the. City to discuss interim improvements and alternatives for the widening of Fred Waring Drive between Adams Street and Port Maria Road. County presented three alternatives for the widening; and WHEREAS, the City has sufficient width in its portion to accommodate the three lanes of travel; and WHEREAS, the County requested that the City agree to move the centerline of the roadway to the south in order to accomplish the road widening project; and WHEREAS, on June 30, 2008, the City and the County entered into that certain License and Indemnity Agreement that provided terms and conditions for the installation of certain temporary roadway modifications in portions of the Project Site (Temporary License and Indemnity Agreement); and WHEREAS, on November 2, 2010, the City and the County executed an amendment titled "First Amendment to License and Indemnity agreement" that extended the term of the License and Indemnity Agreement for an additional six (6) months from the date the Original License was due to expire; and, WHEREAS, the County has requested the City select a design for the permanent improvements to serve as the "preferred alternative" to be studied for purposes of complying the California Environmental Quality Act ("CEQA"); and WHEREAS, the design the County has proposed as the preferred alternative includes the centerline moving to the south and has been identified in presentations to the La Quinta City Council as "Alternative No. 1'; and WHEREAS, the City of La Quinta is willing to select Alternative No. 1 as the preferred alternative for purposes of the CEQA analysis; and WHEREAS, Alternative No. 1 provides a significant public benefit in terms of costs savings to the public by choosing an alternative that is fiscally responsible in these extreme economic conditions; and WHEREAS, if Alternative No. 1 is ultimately chosen for the Project Site, it would be deemed the "Project" and the City and the County will need to enter into a permanent License and Indemnity Agreement to replace the temporary License and Indemnity Agreement entered into by the parties. WHEREAS, neither the City .nor the County will actually approve any design until the CEQA process has been completed. NOW, THEREFORE, incorporating the foregoing recitals and in consideration thereof, and in consideration of the mutual covenants and conditions contained herein, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: _Z_ 140 1. Recitals. The foregoing recitals are true and correct and are hereby incorporated herein by this reference to the same extent as though herein again set forth in full. 2. Preferred Alternative; CEQA Compliance; No Predetermination. For purposes of completing the CEQA review, the parties agree that Alternative No. 1 shall be studied as the preferred alternative. The. County shall be the lead agency for CEQA and the City shall be a responsible agency subject to the requirements of CEQA Guidelines Section 15096. The approval of this MOU is not a commitment to proceed with the Project. The approval of the Project is contingent on completion of the CEQA review. The scope of analysis conducted for CEQA will include the activities described below in Section 3, paragraphs (a), (b) and (c). 3. Permanent License and Indemnity Agreement. The parties agree that if the Project is approved with Alternative No. I as the design, the Project will not be able to proceed until and unless the City and the County enter into a permanent License and Indemnity Agreement ("Permanent License and Indemnity Agreement), since the centerline would be moving south into the City. The Permanent License and Indemnity Agreement shall include all of the following provisions: (a) In as much as the Project affects existing landscape improvements the County shall be required to install new irrigation, landscaping and landscape lighting on both the north and south sides of the Project Site. The landscaping must be drought tolerant and should include an option for artificial turf within the median(s).on Fred Waring Drive. The landscaping must be based on specifications prepared by the County and approved by the City and the Coachella Valley Water District. The County and City will share in the maintenance cost of the median landscaping and irrigation water equally. County and City street maintenance responsibilities will remain as before the project. (b) The project will include a rubberized asphalt overlay as a measure to attenuate noise for the local residents. As a result of the Noise Study prepared for the project, the project will also include a sound wall between Adams St and Dune Palms Road to be located on the south side of the road between the roadway and the residential properties. The sound wall is provided to mitigate projected noise levels that would exceed 65 dBA Community Noise Equivalent Level (CNEL). The sound wall height will not exceed eight feet as recommended per the Noise Study. The costs associated with the design and construction of a sound wall are considered valid project cost and eligible for reimbursement by CVAG. (c) The County shall be required to submit a traffic control plan and roadway improvement plans, which are subject to the approval of the Public Works Director of the City. The traffic control plan will be part of an encroachment permit which may include. additional measures to insure the safety of motorists during construction of the project and to cover City inspection costs. (d) The County shall be responsible for 100% of the design and construction costs for the "Project," Alternative 1 or variation thereof as mutually agreed to. The County shall also be solely responsible for repairing any damaged street or landscape improvements resulting from the Project. (e) All construction will be dependent on the improvements being eligible under CVAG's policies as outlined in Section IV, "Cost Determination/Expense Eligibility" of CVAUs Policies and Procedures Manual and CVAG agreeing to reimburse 75% of the cost. The remaining 25% cost shall be paid by the .County. (f) Indemnity and Release. The County agrees to defend, indemnify, and hold the City, its officers, officials, representatives, agents and employees (collectively, "Indemnified Parties") harmless from any and all claims, actions, liabilities, or legal proceedings (collectively, "Claims`% arising from any accident, loss or damage to persons or property happening or occurring as a proximate result of any work undertaken by the County under this License and Indemnification Agreement, or which arises out of, relates to, or in any way involves the design, construction, installation, or use of the Improvements, including each and every design feature utilized in the Improvements and the driveway connections to Fred Waring Drive. Upon receipt of any Claim covered by this provision, the Indemnified Parties shall tender the Claim to the County, and the County shall provide the Indemnified Parties' defense in the matter, which includes reasonable attorneys' fees and costs, at no cost to Indemnified Parties. The Indemnified Parties shall fully cooperate in the defense of any such Claim. The County agrees to promptly pay any and all final judgments or awards of damages, costs, or any other monetary awards against the Indemnified Parties covered by this provision. This provision also shall not apply to Claims where the cause of injury or damage is determined by a final judgment or ruling, no longer subject to appeal, to be solely the result of City's negligence, willful misconduct or gross misconduct with regard to the maintenance of City roadways or median improvements within City limits. To the extent the City's negligence, willful misconduct or gross misconduct with regard to the maintenance of City roadways or median improvements within City limits is determined by a final judgment or ruling, no longer subject to appeal, to be only one of two or more proximate causes of said injury or damages, the County's defense and indemnity obligations to City shall be reduced on a pro rata basis in accordance with the determinations included in such final judgment or ruling. The County's obligations under this provision. shall commence from the date the construction of the Improvements commences and shall continue in perpetuity. Upon request by the City, the County either shall add the Indemnified Parties as "additional insureds" to any and all of the County's insurance policies which might relate. to the Improvements made to the Project Site or provide proof of self insurance coverage for the Improvements made to the Project Site. However, the County agrees that the providing of said insurance coverage does not relieve the County of the obligations assumed within this provision. 4. Miscellaneous. _q_ 14L (a) Attorneys' Fees. In the event of any dispute between the parties hereto involving this MOU, the prevailing party shall be entitled to recover, and the other party agrees to pay, all reasonable fees, expenses and costs, including but not limited to attorneys' fees. (b) Notices. Any notice which either party may desire to give to the other party must be in writing and shall be effective (i) when personally delivered by the other party or by messenger or courier, (ii) three (3) business days after deposit in the United States mail, registered or certified; (iii) one (1) business day after deposit before the daily deadline time with a reputable overnight courier or service; or (iv) upon -receipt of a telecopy or fax transmission (as evidenced by a computer generated receipt confirming a successful transmission), provided a hard copy of such transmission shall be thereafter delivered in one of the methods described in the foregoing (i) through (iii); in each case postage fully prepaid and addressed to the respective parties as set forth below or to such other address and to such other persons as the parties may hereafter designate by written notice to the other parties hereto: If to City: City of La Quinta Thomas P. Genovese, City Manager 78-495 Calie Tampico La Quinta, California 92253 With a copy to: Rutan & Tucker, LLP M. Katherine Jenson 611 Anton Blvd., Suite 1400 P.O. Box 1950 Costa Mesa, CA 92628-1950 If to County: Riverside County Transportation Department Juan C. Perez, Director of Transportation 4080 Lemon Street Riverside, CA 92501 With a Copy to : County of Riverside Clerk of the Board P.O. Box 1147 Riverside, CA 92502-1147 If to CVAG: Coachella Valley Association of Governments Tom Kirk, Executive Director 73-710 Fred Waring Drive, Suite #200 Palm Desert, CA 92260 Either party may from time to time, by written notice to the others, designate a different address which shall be substituted for the one above specified, and/or specify additional parties to be notified. -5- U 143 5. Successors and Assigns. This MOU shall be binding on the parties hereto and their respective successors. 6. No Third Parties Benefited. This MOU is made for the sole benefit and protection of the City and County, and their respective successors. No other person shall have any right of action or right to rely thereon. 7. Entire Agreement. This MOU contains the entire agreement of the parties hereto with respect to the matters covered hereby, and all negotiations and agreements, statements or promises between the parties hereto or their agents with respect to this transaction are merged in this MOU, which alone expresses the parties' rights and obligations and if not contained herein shall not be binding or valid against either of the parties hereto. .Notwithstanding the prior sentence, the Temporary License and Indemnification Agreement shall remain if force and effect unless terminated pursuant to its terms or superseded by the Permanent License and Indemnity Agreement. 8. Modification. Any amendments or modifications to this MOU must be in writing and executed by all the parties to this MOU. 9. Interpretation; Governing Law. This MOU shall be construed according to its fair meaning and as if prepared by both parties hereto. This MOU shall be construed in accordance with the laws of the State of California in effect at the time of the execution of this MOU. Titles and captions are for convenience only and shall not constitute a portion of this MOU. As used in this MOU, masculine, feminine or neutral gender and the singular or plural number shall each be deemed to include the others wherever and whenever the context so dictates. 10. No Waiver. No delay or omission by either party hereto in exercising any right or power accruing upon the compliance or failure of performance by the other party hereto under the provisions of this MOU shall impair any such right or power or be construed to be a waiver thereof. A waiver by either party hereto of a breach of any .of the covenants, conditions or agreements hereof to be performed by the parry shall not be construed as a waiver of any succeeding breach of the same or other covenants, agreements, restrictions or conditions thereof. 11. Severability. If any term, provision, condition or covenant of this MOU or the application thereof to any party or circumstances shall, to any extent, be held invalid or unenforceable, the remainder of this instrument, or the application of such term, provision, condition or covenant to persons or circumstances other than those as to whom or which it is held invalid or unenforceable, shall not be affected thereby, and each term and provision of this MOU shall be valid and enforceable to the fullest extent permitted by law. 12. Counterparts. This MOU may be executed in several counterparts, and all so executed shall constitute one agreement binding on all parties hereto, notwithstanding that all parties are not signatories to the original or the same counterpart. The parties may also deliver executed copies of this MOU to each other by facsimile, which facsimile signatures shall be binding. Any facsimile delivery of signatures shall be followed by the delivery of executed originals. SIGNATURE PAGES FOLLOW -6- ,u 144 IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the date set forth above. CITY OF LA QUINTA, a California charter city By: Thomas P. Genovese Its: City Manager ATTEST: Veronica Montecino, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney ATTEST: Clerk of the Board Kecia Harper-Ihem Deputy APPROVED AS TO FORM: Pamela J Walls, County Counsel Synthia M. Gunzel, Deputy County Counsel COUNTY OF RIVERSIDE, a political subdivision of the State of California By: Bob Buster, Chairman Board of Supervisors -7- n 145 Ce4tff 4 64P QUkrC4V COUNCIURDA MEETING DATE: June 21, 2011 ITEM TITLE: Consideration of a Resolution Adopting Investment Policy of the City of La Quinta for Fiscal Year 201 1 /2012 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council approving the Investment Policy of the City of La Quinta for Fiscal Year 201 1 /2012. FISCAL IMPLICATIONS: None CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Government Code Section 53646 imposes certain reporting requirements on State and local agencies. Specifically, the Code Section requires, in part, that the treasurer of a local agency submit an annual statement of investment policy to the legislative body. As a result of this reporting requirement, in February of 2011 the Investment Advisory Board (IAB) began the process of updating the City's Investment Policy to conform to this legislative requirement. At the start of this process, the Investment Advisory Board believed that only minor changes were needed to the Fiscal Year 201 1 /2012 Investment Policy. 9 146 The following Policy changes to the document are proposed as follows: • Added a new permissible investment type to the policy - an interest bearing active bank deposit account collateralized by 110% of eligible securities in accordance with State Codes. The account would be limited to $40 million. While the State Code allows 100% of the portfolio to be invested the City Policy is more restrictive at 60% of the portfolio. The investment parameters for this collateralized bank deposit program are the same as the Local Agency Investment Fund (LAIF). On June 8, 2011, the Investment Advisory Board met with the City Manager, City Attorney and City Treasurer to review the proposed Investment Policy. The IAB recommended the Fiscal Year 201 1 /2012 Investment Policy on a 4 ayes- 0 nays- 1 vacancy vote. The Investment Policy has been presented in both a final version (Attachment 1) and a strikeout version (Attachment 2). Chairman Park plans to attend the City Council meeting and will be available to answer questions. The general purpose of the City's Investment Policy is to provide the rules and standards the City must follow when investing the City of La Quinta's public funds. It is the City of La Quinta's policy to invest all public funds in a manner which will provide a diversified portfolio with maximum security while meeting daily cash flow demands and the highest investment return in conformity with all State and local statutes. This Policy applies to all cash and investments of the City of La Quinta, La Quinta Redevelopment Agency and the La Quinta Financing Authority, hereafter referred to as the "City." The primary objectives of the City's investment activity in order of priority shall be: • Safety of principal; • Liquidity to meet all of the City's obligations and requirements that may be reasonably anticipated; • A risk -based market rate of return. It is understood that all investments shall be made with judgment and care, under circumstances then prevailing, by persons with prudence, discretion, and intelligence acting as they would in the management of their own affairs, not for speculation, but for investment, as well as considering the probable safety of their capital and the probable income to be derived. As noted in the policy, authority to manage the City's investment portfolio is derived from the City Ordinance. Management responsibility for the investment program is delegated to the City Treasurer, who shall establish and implement written procedures for the operation of the City's investment program consistent with the Investment Policy. The Treasurer is required to establish and implement a system of internal controls to maintain the safety of the portfolio. The internal control system will also ensure the timely preparation and accurate reporting of the portfolio financial information. As part of the annual audit of the City's financial statements, the independent auditor reviews the adequacy of those controls and advises the City if weaknesses are found. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1.. Adopt a Resolution of the City Council approving the Investment Policy for Fiscal Year 201 1-2012; or 2. Adopt a Resolution of the City Council approving the Investment Policy with changes for Fiscal Year 2011-2012; or 3. Do not adopt a Resolution of the City Council approving the Investment Policy for Fiscal Year 2011-2012; or 4. Provide staff with alternative direction. R ect ully submitted, K —44-ytt� John M. Falconer, Finance Director/ Treasurer Approved for submission by: Thomas P. Genovese Ci ty ty Manager Attachments: 1. Proposed Investment Policy - Final Version 2. Proposed Investment Policy - Strike Out Version " 148 RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA APPROVING AND ADOPTING THE AMENDED INVESTMENT POLICY FOR FISCAL YEAR 2011/2012 WHEREAS, the general purpose of the Investment Policy is to provide the rules and standards users must follow in investing funds of the City of La Quinta; and WHEREAS, the primary objectives, in order of priority, of the City of La Quinta's investment activity shall be: Safety of principal is the foremost objective of the investment program. Investments of the City of La Quinta shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. The investment portfolio shall be designed with the objective of attaining a market rate of return or yield throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. WHEREAS, authority to manage the City of La Quinta's investment portfolio is derived from the City Ordinance. Management responsibility for the investment program is delegated to the City Treasurer, who shall establish and implement written procedures for the operation of the City's investment program consistent with the Investment Policy for Fiscal Year 201 1 /2012; and WHEREAS, the Investment Policy will be adopted before the end of June of each year and amended as considered necessary. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta to adopt the Fiscal Year Investment Policy (Exhibit A). 149 Resolution No. 2011- Investment Policy Adopted: June 21, 2011 Page 2 of 3 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this day of 2011 by the following vote, to wit: AYES: NOES: ABSTAIN: ABSENT: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 150 Resolution No. 2011- investment Policy Adopted: June 21, 2011 Page 3 of 3 Exhibit A See Attachment 1 it 151 ATTACHMENT 1 CITY OF LA QUINTA Investment Policy Fiscal Year 2011 /2012 Table of Contents Section Topic Executive Summary I General Purpose II Investment Policy III Scope IV Objectives ► Safety of Principal ► Provide Liquidity ► Yield A Risk -Based Market Rate Of Return V Maximum Maturities VI Prudence VII Authority Vill Ethics and Conflicts of Interest IX Authorized Financial Dealers and Institutions ► Broker/Dealers ► Financial Institutions X Permissible Deposits and Investments XI Investment Pools XII Payment and Custody XIII Interest Earning Distribution Policy XIV Internal Controls and Independent Auditors XV Reporting Standards XVI Financial Assets and Investment Activity Not Subject to this Policy XVII Investment of Bond Proceeds XIII Investment Advisory Board - City of La Quinta XIX Investment Policy Adoption Appendices Topic Page 2 4 4 4 4 6 6 7 7 7 8 13 13 13 14 15 15 15 16 16 Page A Summary of Permissible Deposits and Investments 18 B City of La Quinta Municipal Code Ordinance 2.70 - Investment Advisory Board 20 C City of La Quinta Municipal Code Ordinance 3.08 - Investment of Moneys and Funds2l D Segregation of Major Investment Responsibilities 23 E Listing of Approved Financial Institutions 24 F Broker/Dealer Questionnaire and Certification 25 G Request for Proposal for Professional Portfolio Management Firm 29 H Permissible Investment Chart - Professional Portfolio Management Firm 35 1 Investment Management Process and Risk 36 J Glossary 37 to 152 1 CITY OF LA QUINTA Investment Policy Fiscal Year 2011 /2012 Executive Summary The general purpose of this Investment Policy is to provide the rules and standards that must be followed in administering the City of La Quinta's deposits and investments. The City's Investment Policy conforms to all state and local statutes and applies to all deposits and investments of the City of La Quinta, City of La Quinta Redevelopment Agency, and the City of La Quinta Financing and Housing Authorities (the"City"). It is the City's policy to deposit and invest public funds in a manner that shall provide: ► Safety of principal; ► Liquidity to meet all of the City's obligations and requirements that may be reasonably anticipated; ► A risk -based market rate of return. It is the City's policy to hold securities and other investments until maturity. This buy -and -hold policy shall not prevent the sale of a security to minimize loss of principal when an issuer or backer suffers declining credit worthiness or when the liquidity needs of the portfolio require that a security be sold. Authority to manage the City's investment portfolio is derived from the City Ordinance. Management responsibility for the investment program is delegated to the City Treasurer, who shall establish and implement written procedures for the operation of the City's investment program consistent with the Investment Policy. The Treasurer shall establish and implement a system of internal controls to accomplish the following objectives: ► Safeguard assets; ► The orderly and efficient conduct of its business, including adherence to all City management policies; ► Prevention or detection of errors and fraud; ► The accuracy and completeness of accounting records; ► Timely preparation of reliable financial information. The System of Internal Controls developed by the City Treasurer shall be reviewed annually by the independent auditors in connection with the annual audit of the City's Financial Statements. The City Manager, City Treasurer and city employees involved in the City's banking and investment process shall conduct the City's business in an ethical manner and refrain from any activity or relationship that may be, or have the appearance of, a conflict of interest. The City Treasurer maintains a listing of financial institutions which are approved for investment purposes. All Broker/Dealers and financial institutions that provide investment services will be subject to City Council approval. The Treasurer will be permitted to invest only in the permissible deposits and investments described in Section X and Appendix A up to the specified maximum allowable percentages 2 153 and/or dollar limitations and, where applicable, through the bid process requirements. Permissible deposits and investments include, in general: FDIC -Insured Checking, Savings, and Sweep Accounts; ► Collateralized Bank Deposits; ► Certificates of Deposit; ► U.S. Government Agency Securities and Federal Government Securities; ► Prime Commercial Paper; ► Local Agency Investment Fund (LAIF); ► Money Market Mutual Funds; ► Corporate Notes; ► Professionally Managed Accounts. The City's deposits and investments are generally limited to three years' maximum maturity. However, the projected amount of funds not expected to be disbursed within five years may be invested in U.S. Treasury bills, notes and bonds maturing between three and five years. Additionally, funds may be invested for up to ten (10) years as further discussed in Section V. The City's Investment Policy does not specify a single benchmark as a goal or target yield for a rate of return on its investment portfolio. As a basis for comparison only, the Treasurer's monthly report will display the rates of return on the three-month Bill, six-month Bill, and the one and two-year U.S. Treasury Note, comparable -period rates for commercial paper, and the yield for the State Treasurer's Local Agency Investment Fund (LAIF). The Investment Policy shall be adopted by resolution of the La Quinta City Council on an annual basis. The Investment Policy will be adopted before the end of June of each year. This Executive Summary is only an overview of the City's Investment Policy. Reading this summary does not constitute a complete review, which can only be accomplished by reviewing all of the pages herein. 154 3 City of La Quinta Statement of Investment Policy July 1, 2011 through June 30, 2012 Adopted by the City Council on June 21, 2011 GENERAL PURPOSE The general purpose of this document is to provide the rules and standards that must be followed in administering the City of La Quinta's deposits and investments. 11 INVESTMENT POLICY It is the policy of the City of La Quinta to deposit and invest public funds in a manner that shall provide: ➢ Safety of principal; ➢ Liquidity to meet all of the City's obligations and requirements that may be reasonably anticipated; ➢ A risk -based market rate of return. The Investment Policy conforms to all State and local statutes governing the investment of public funds and sets forth the permissible deposits and investments of the City's funds and the limitations thereon. III SCOPE Except as further detailed in Section XVII, this Investment Policy applies to all deposits and investments of the City of La Quinta, City of La Quinta Redevelopment Agency and the City of La Quinta Financing and Housing Authorities (hereafter referred to in this document as the "City"). These funds are reported in the City's Comprehensive Annual Financial Report (CAFR) and include all funds within the following fund types: ► General ► Special Revenue ► Capital Projects ► Debt Service ► Enterprise ► Internal Service ► Trust and Agency ► Any new fund types and fund(s) that may be created. IV The objectives of the City's investment activity, in order of priority and importance, are: 1. Safety of Principal Safety of principal is the foremost objective of the City's investment program. 4 ..e 155 Investments shall be undertaken in a manner that seeks to ensure the preservation of principal of the overall portfolio in accordance with the permissible deposits and investments. The City shall endeavor to preserve its investment principal by making only permissible deposits and investments, undertaken in a controlled manner to minimize the possibility of loss or misappropriation through malfeasance or otherwise. Investments not backed by the full faith and credit of the United States Government shall be diversified by allocating assets between different types of permissible investments, maturities, and issuers as a means to mitigate credit risk and interest rate risk. A. Credit Risk is the risk of loss from the failure of the security issuer or backer. Credit risk may be mitigated by: ► Limiting investments to investment grade securities as permitted in Section X; ► Diversifying the issuers of the securities in the investment portfolio so that potential losses due to issuer failure or individual securities downgrades may be minimized. B. Interest Rate Risk is the risk that market values of securities in the portfolio will decline due to changes in general interest rates. Interest rate risk may be mitigated by: ► Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity; and ► Investing operating funds primarily in shorter -term securities. C. Liquidity Risk is the risk that a security cannot be liquidated because of its unique features or structure or because it is thinly traded. Liquidity risk is not a material issue for the City's portfolio because of the permissible deposits and investments (see Section X) and because the City maintains a buy -and -hold policy and holds securities and other investments to maturity. A discussion of the City's investment process and risk is presented in Appendix I. 2. Provide Liquidity The investment portfolio shall remain sufficiently liquid to meet all of the City's cash needs that may be reasonably anticipated. This is accomplished by structuring the portfolio so that sufficient liquid funds are available to meet anticipated demands. Furthermore, since all possible cash needs cannot be anticipated the portfolio should be diversified and consist of securities with active secondary or resale markets. The City's policy is to hold securities and other investments to maturity. Accordingly, securities shall not be sold prior to maturity with the following exceptions: ► A security with declining credit quality can be sold early to minimize loss of principal; to Unanticipated liquidity needs of the portfolio require that one or more securities be sold. 5 " 156 3. Yield A Risk -Based Market Rate Of Return The City's investment portfolio shall be structured with the objective of yielding a risk - based market rate of return throughout budgetary and economic cycles. Return on investment is less important than the safety and liquidity objectives described above. The City's Investment Policy does not specify a single benchmark as a goal or target yield for a rate of return on its investment portfolio. The portfolio's rates of return will be influenced by several factors, including actions by the Federal Reserve Board, the marketplace, and overall economic perceptions and conditions. These factors will not affect yield during the securities' holding period because the City's buy -and -hold policy fixes the securities' yield at the time of purchase. As a basis for comparison only, the Treasurer's monthly reports will display the rates of return on the three-month Bill, six-month Bill, and one and two-year U.S. Treasury Note, comparable -period rates for commercial paper, and the yield for the State Treasurer's Local Agency Investment Fund (LAIF). The Treasurer may use these or any other published rates of return that the Treasurer deems appropriate for comparison to the return on the City's investment portfolio. V MAXIMUM MATURITIES It is the City's policy to hold securities and other investments until maturity, thus avoiding the risk of market value fluctuations with overall market interest rates. This buy -and -hold policy shall not prevent the sale of a security to minimize loss of principal when an issuer or backer suffers declining credit worthiness or when the liquidity needs of the City require that a security be sold. The buy -and -hold policy requires that the City's investment portfolio be structured so that sufficient liquid funds are available from maturing investments and other sources to meet all reasonably -anticipated cash needs. To meet anticipated cash needs, it is essential that the Treasurer have reliable, diligently prepared cash flow projections. Annually, the Treasurer shall project the amount of funds not expected to be disbursed within ten years. For FY 2011 /2012, the amount of such funds is projected to be $30 million. Funds up to that amount may be invested in U.S. Treasury, notes and bonds Local Agency Obligations, and California Local Agency Obligations maturing between 3 and 10 years. For all other funds, investments are limited to three years maximum maturity, with no more than 25% of surplus funds invested in maturities exceeding two years and less than three years. VI PRUDENCE The City shall follow the Uniform Prudent Investor Act as adopted by the State of California in Probate Code Sections 16045 through 16054. Section 16053 sets forth the terms of a prudent person which are as follows: "Investments shall be made with judgment and care - under circumstances then prevailing - which persons of prudence, discretion, and intelligence exercise in the professional management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived." 6 157 VII AUTHORITY Authority to manage the City's investment portfolio is derived from sections 35607 and 35608 of City Ordinance 3.08.010. Management responsibility for the investment program is delegated to the City Treasurer for a period of one year pursuant to the City Council's annual adoption of the Investment Policy. The City Treasurer shall establish written procedures for the operation of the investment program consistent with the Investment Policy. Procedures should include reference to safekeeping, wire transfer agreements, banking service contracts, and collateral/depository agreements. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this Investment Policy and the procedures established by the City Treasurer. The City Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. The City Manager or his/her designee shall acknowledge in writing all purchases and sales of investments prior to their execution by the City Treasurer. Vill ETHICS AND CONFLICTS OF INTEREST The City Manager, City Treasurer and city employees involved in the City's banking and investment process shall conduct the City's business in an ethical manner and refrain from any activity or relationship that may be, or have the appearance of, a conflict of interest. Any questionable activity or relationship shall be reported immediately and in compliance with the procedures set forth in Section 1.40 - Conflicts of Interest and Acceptance of Gifts and other Gratuities of the City of La Quinta Personnel Manual. Reporting must be made in accordance with the personnel policies of the City and, until resolved, the officer or employee shall refrain from participating in the City's business related to the matter. The City Manager, City Treasurer and city employees may conduct personal business with banks, brokers, and other financial institutions that are authorized to conduct business with the City provided that the terms of the activity to the accountholder with the City are the same as those that are available to the public in general. IX AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS The City Treasurer maintains a listing of financial institutions which are approved for direct investment purposes. In addition a list will also be maintained of approved broker/dealers selected by credit worthiness, who maintain an office in the State of California. 1. Broker/Dealers who desire to become bidders for direct investment transactions must supply the City with the following: ► Current audited financial statements; ► Proof of Financial Industry Regulatory Authority (FINRA) Certification; ► Trading resolution; ► Proof of California registration; ► Resume of Financial broker; and P. Completion of the City of La Quinta Broker/Dealer questionnaire (see Appendix F) which contains a certification of having read the City's Investment Policy. 7 " 158 The City Treasurer shall evaluate the documentation submitted by the broker/dealer and independently verify existing reports on file for any firm and individual conducting investment related business. The City Treasurer will also contact the following agencies during the verification process: ► Financial Industry Regulatory Authority (FINRA) Public Disclosure Report File (1- 800-289-9999). ► State of California Department of Corporations (1-916-445-3062). The City Treasurer maintains a listing of financial institutions which are approved for investment purposes. All Broker/Dealers and financial institutions that provide investment services will be subject to City Council approval. Each securities dealer shall provide monthly and quarterly reports filed pursuant to U.S. Treasury Department regulations. Each mutual fund shall provide a prospectus and statement of additional information. 2. Financial Institutions will be required to meet the following criteria in order to receive City funds for deposit or investment (see Appendix E, "Listing of Approved Financial Institutions"): A. Insurance - Public Funds shall be deposited only in financial institutions having accounts insured by the Federal Deposit Insurance Corporation (FDIC). B. Collateral - The amount of the City's deposits or investments not insured by the FDIC —shall be collateralized by securities with market values of 110%, or by mortgages with market values 150%, of the amount of invested funds plus unpaid interest earnings. C. Disclosure - Each financial institution maintaining invested funds in excess of the FDIC insured amount shall furnish the City a copy of the most recent Call Report. The City shall not invest in excess of the FDIC insured amount in banking institutions which do not disclose to the city a current listing of securities pledged for collateral ization in public monies. X PERMISSIBLE DEPOSITS AND INVESTMENTS Permissible deposits and investments are summarized below. A more comprehensive list is included in Appendix A. Permissible Investments and Limitations (See Appendix A for Additional Information) Maximum Allocation Maximum Maturity Restrictions / Sweep Account: Checking 8 Savings Accounts FDIC Insured &Sweep Accounts - 85% Portfolio olio On Demand U.S. Treasuries and/or GSE's Interest Dearing active bank deposits — non FDIC insured collateralized by 60% Portfolio Current 1 $40 million 110% of eligible securities On Demand per bank 8 159 Permissible Investments and Limitations Maximum Maximum Restrictions (See Appendix A for Additional Information) Allocation Maturity Certificates of Deposit - FDIC Insured o 60 /o Portfolio 3 Years <_ $ng interest including interest per institution <=$30,0000,000 U.S. Treasury Bills, Notes and Bonds, and Government National 100% Portfolio 3 Years maturing 3-10 Mortgage Association (GNMA) Securities Yrs. <=$30,0000,000 maturing 3-10 Local Agency Bonds/California Local Agency Obligations 100% Portfolio 10 Years Yrs. Longterm "A, A2, A" or better U.S. Government Agency Securities and Federal Government Securities (except collateralized mortgage obligations (CMO's) or structured notes which contain embedded rate options): - Federal National Mortgage Association (FNMA) $20,000,000 3 Years - Federal Home Loan Bank Notes & Bonds (FHLB) $25,000,000 3 Years - Federal Farm Credit Bank (FFCB) $30,000,000 3 Years - Federal Home Loan Mortgage Corporation (FHLMC) $20,000,000 3 years Prime Commercial Paper including Temporary Liquidity Guarantee 15% Portfolio 90 Days $5,000,000 per Program (TLGP) issuer maximum. Local Agency Investment Fund (LAIF) - 30% Portfolio Current I On Demand $40 million per account. Money market mutual funds regulated by the SEC that consist only of US 200% Portfolio Current / Maintain $1 per Treasury Securities or GSE's and maintain a par value of $1 per share On Demand share par value $5,000,000 max Corporate Notes 10% 3 Years per issuer AA rated or better $10,000,000 max Corporate Notes - Temporary Liquidity Guarantee Program (TLGP) 20% 3 Years per issuer, AA rated or better. Requires Professionally Managed Account 10% 3 Years City Council - Approved RFP Long -Term Scale S&P AAA, AA+, AA, AA-, A+, A Moody's Aaa, Aa1, Aa2, Aa3, Al, A2 Fitch AAA, AA+, AA, AA-, A+, A 1. Checking, Savings, and Sweep Accounts - The City will only maintain checking, savings, and sweep accounts with FDIC insured financial institutions. As authorized by the City Council, a U.S. Treasury and/or U.S. Agency Securities Money Market Sweep Account with a $50,000 target balance may be maintained in conjunction with the checking account. In addition, the Treasurer may investment in an interest bearing active deposit account as approved Government Code Section 53632. The deposit account must be collateralized with securities that are in accordance with Government Code Sections 53632.5(c). In addition the market value of the collateralized securities must be maintained in accordance with 53652 (a), and be held by a custodian in accordance with the requirements of Government Code Section 53656. The proposition of the City's share of the deposit account shall be determined in accordance with Government Code Section 53658. s a 160 Certificates of Deposit - As authorized in Government Code Section 53649, Certificates of Deposit are fixed term investments which are required to be collateralized from 1 10% to 150% depending on the specific security pledged as collateral in accordance with Government Code Section 53652. There are no portfolio limits on the amount or maturity for this investment vehicle. Collateralization will be required for Certificates of Deposits in excess of the FDIC insured amount. The type of collateral is limited to City authorized investments. Collateral will always be held by an independent third party from the institution that sells the Certificates of Deposit to the City. Evidence of compliance with State Collateralization policies must be supplied to the City and retained by the City Treasurer as follows: A. Certificates of Deposits Insured by the FDIC: The City Treasurer may waive collateralization of a deposit that is federally insured. Certificates of Deposit in excess of FDIC Limits: The amount not federally insured shall be 110% collateralized securities or 150% mortgages market value of that amount of invested funds plus unpaid interest earnings. The City's Investment Policy limits the percentage of Certificates of Deposit to 60% of the portfolio. ➢ The City does not allow investments in CDAR's, or negotiable (secondary market) certificates of deposit. 3. U.S. Treasury Bills, Notes, and Bonds and Government National Mortgage Associations (GNMA) securities - The City may invest in U.S. Treasury bills, notes, and bonds, and GNMA securities directly issued and backed by the full faith and credit of the U.S. Government. The City's Investment Policy limits investments in U.S. Treasury issues and GNMA's to 100% of the portfolio. ➢ The City's Investment Policy does not allow investments in state indebtedness. 4. U.S. Government Agency Securities and Federal Government Securities - The City may invest in securities issued by U.S. Government instrumentalities and agencies (commonly referred to as government sponsored enterprises or GSE's). These securities are not backed by the full faith and credit of the U.S. Government. Publicly owned GSE's include Federal National Mortgage Association (FNMA), Federal Home Loan Mortgage Corporation (FHLMC) and Student Loan Marketing Association (SLMA). Non -publicly owned GSE's include the Federal Home Loan Bank (FHLB), Federal Farm Credit Bank (FFCB), Federal Land Bank (FLB) and Federal Intermediate Credit Bank (FICB)• The City's Investment Policy allows investment only in securities of FNMA, FHLMC, FHLB and FFCB. For Fiscal Year 2010/2011, the maximum face amount per issuer is $20 million for FNMA and FHLMC, $25 million for FHLB and $30 million for FFCB. In addition, no more than 30% of the portfolio surplus may be invested in all GSE's combined with a maximum $10 million face amount per purchase. 5. Prime Commercial Paper - As authorized in Government Code Section 53601(g), a portion of the City's portfolio may be invested in commercial paper of the highest rating (A-1 or P- 1) as rated by Moody's or Standard and Poor's. There are a number of other qualifications regarding investments in commercial paper based on the financial strength of the corporation and the size of the investment. The City's Investment Policy permits investments in commercial paper with the following limitations: A. Maximum 15% of the portfolio. B. Maximum maturity of 90 days. C. Maximum of $5 million per issuer. These limitations are more restrictive than the State code allowed amounts of 25% of the total portfolio with maturities up to 270 days with no per -issuer limitations. The City is also permitted to invest in commercial paper issued under the FDIC Temporary Liquidity Guarantee Program subject to the aforementioned commercial paper limitations. 6. State Treasurer's Local Agency Investment Fund (LAIF) - As authorized in Government Code Section 16429.1 and by LAIF procedures, local government agencies are each authorized to invest a maximum of $50 million per account in this investment program administered by the California State Treasurer. The City Treasurer may not invest more than $40 million per account in LAIF. The City's investment in LAIF is allowable as long as the average maturity of its investment portfolio does not exceed two years, unless specific approval is authorized by the City Council. The City has two accounts with LAIF and limits investment to 30% of the portfolio. 7. Money Market Mutual Funds - As authorized in Government Code Section 53601(k), local agencies are authorized to invest in shares of beneficial interest issued by diversified management companies (mutual funds) in an amount not to exceed 20% of the agency's portfolio. There are a number of other qualifications and restrictions regarding allowable investments in corporate notes and shares of beneficial interest issued by mutual funds which include (1) attaining the highest ranking or the highest letter and numerical rating provided by not less than two of the three largest nationally recognized rating services, or (2) having an investment advisor registered with the Securities and Exchange Commission with not less than five years' experience investing in the securities and obligations and with assets under management in excess of five hundred million dollars ($500,000,000). The City's Investment Policy only allows investments in mutual funds that are money market funds maintaining a par value of $1 per share that invest in direct issues of the U.S. Treasury and/or US Agency Securities with an average maturity of their portfolio not exceeding 90 days and the City limits such investments to 20% of the portfolio. 8. Corporate Notes - As authorized in Government Code Section 53601 (j), local agencies may invest in corporate -notes. The notes must be issued by corporations organized and operating in the United States or by depository institutions licensed by the United States . or any other state and operating in the United States. The City's Investment Policy allows investment in corporate notes authorized by the Government Code with the following limitations: ► Maturities shall not exceed three years from date of purchase. ► Eligible notes shall.be regularly quoted and traded in the marketplace. ► Eligible notes shall be rated "AA"or better. ► Total investment shall not exceed 10% of the portfolio for non- Temporary Liquidity Guarantee Program (TLGP) Corporate Notes and 20% of the portfolio for TLGP Corporate Notes, and ► The maximum aggregate investment shall not exceed $5 million face amount for each issuer. This is more restrictive than the State code allowed amounts of 30% of the total portfolio with maturities up to five years with no per -issuer limitations. The City is also permitted to invest in corporate notes issued under the FDIC Temporary Liquidity Guarantee Program subject to the aforementioned corporate note limitations, except that corporate notes issued under the Temporary Liquidity Guarantee Program or otherwise backed by the United States government shall be limited to 20% of the portfolio and the maximum aggregate investment for such notes shall not exceed $10 million face amount for each issuer. 9. Professionally Managed Account(s) - The City Treasurer may place up to 10% of the portfolio with a professional portfolio management firm ("PPMF"). The PPMF will be approved by the City Council based upon the City Treasurer's recommendation pursuant to completion of a request for proposal (RFP) as outlined in Appendix G. The PPMF shall have: (a) An established professional reputation for asset or investment management; (b) Knowledge and working familiarity with State and Federal laws governing and restricting the investment of public funds; (c) Substantial experience providing investment management services to local public agencies whose investment policies and portfolio size are similar to those of the City; (d) Professional liability (errors and omissions) insurance and fidelity bonding in such amounts as are required by the City; (e) Registration with the Securities and Exchange Commission under the Investment Advisers Act of 1940. Before engagement by the City and except as may be specifically waived or revised, the PPMF shall commit to adhere to the provisions of the City's Investment Policy with the following exceptions: (f) The PPMF may be granted the discretion to purchase and sell investment securities in accordance with Appendix I of this Investment Policy; (g) The PPMF is not required to adhere to the buy -and -hold policy of the City's Investment Policy, and; (h) The PPMF does not need City Manager or City Treasurer approval to make permissible investments as detailed in column 8 of Appendix H of this Investment Policy. 10. Local Agency Bonds and California Local Agency Obligations - The City may invest in California local agency obligations pursuant to 56301(a) and 53301(e). 53601(a) pertains to investing in bonds issued by a local agency, department, board, agency or authority of the local agency. 53601(e) pertains to investing in bonds and other defined indebtedness of a local agency or department, board, agency or authority of the local agency within the State of California. The City's Investment Policy limits investments in Local Agency Bonds and California Local Agency obligations to 30% of the portfolio with up to a ten year maximum maturity. In addition, the Agency obligations must be invested in the long term rating of A, A2, A or better by S&P, Moody's or Fitch. 12 163 In the case of an initial public offering, including refinancings, the Treasurer may purchase directly from the Bond Underwriter. If the case of secondary issues, the Treasurer will rely on the approved Broker/Dealers. XI INVESTMENT POOLS There are three (3) types of investment pools: ► State -run pools (e.g., LAIF); ► Pools that are operated by a political subdivision where allowed by law and the political subdivision is the trustee (e.g., County Pools); ► Pools that are operated for profit by third parties. The City's Investment Policy permits investment only in pools authorized in Section X. XII PAYMENT AND CUSTODY The City shall engage qualified third party custodians to act in a fiduciary capacity to maintain appropriate evidence of the City's ownership of securities and other eligible investments. Such custodians shall disburse funds, received from the City for a purchase, to the broker, dealer or seller only after receiving evidence that the City has legal, record ownership of the securities. Even though ownership is evidenced in book -entry form rather than by actual certificates, this procedure is commonly accepted as the delivery versus payment (DVP) method for the transfer of securities. XIII INTEREST EARNING DISTRIBUTION POLICY Interest earnings are generated from pooled investments and specific investments. Pooled Investments - It is the general policy of the City to pool all available operating cash of the City of La Quinta, La Quinta Redevelopment Agency and La Quinta Financing and Housing Authorities and allocate interest earnings, in the following order, as follows: A. Payment to the General Fund of an amount equal to the total annual bank service charges as incurred by the general fund for all operating funds as included in the annual operating budget. B. Payment to the General Fund of a management fee equal to 5% of the annual pooled cash fund investment earnings. C. Payment to each fund of an amount based on the average computerized daily cash balance included in the common portfolio for the earning period. 2. Specific Investments - Specific investments purchased by a fund shall incur all earnings and expenses to that particular fund. 13 164 XIV INTERNAL CONTROLS AND INDEPENDENT AUDITOR The City Treasurer shall establish a system of internal controls to accomplish the following objectives: ► Safeguard assets; ► The orderly and efficient conduct of its business, including adherence to management policies; ► Prevention or detection of errors and fraud; ► The accuracy and completeness of accounting records; and ► Timely preparation of reliable financial information. While no internal control system, however elaborate, can guarantee absolute assurance that the City's assets are safeguarded, it is the intent of the City's internal control to provide a reasonable assurance that management of the investment function meets the City's objectives. The internal controls shall address the following: Control of collusion. Collusion is a situation where two or more employees are working in conjunction to defraud their employer. Separation of transaction authority from accounting and record keeping. By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved. 3. Custodial safekeeping. Securities purchased from any bank or dealer including appropriate collateral (as defined by State Law) shall be placed with an independent third party for custodial safekeeping. 4. Avoidance of physical delivery securities. Book entry securities are much easier to transfer and account for since actual delivery of a document never takes place. Delivered securities must be properly safeguarded against loss or destruction. The potential for fraud and loss increases with physically delivered securities. Clear delegation of authority to subordinate staff members. Subordinate staff members must have a clear understanding of their authority and responsibilities to avoid improper actions. Clear delegation of authority also preserves the internal control structure that is contingent on the various staff positions and their respective responsibilities as outlined in the Segregation of Major Investment Responsibilities appendices. Written confirmation or telephone transactions for investments and wire transfers. Due to the potential for error and improprieties arising from telephone transactions, all telephone transactions shall be supported by written communications or electronic confirmations and approved by the appropriate person. Written communications may be via fax if on letterhead and the safekeeping institution has a list of authorized signatures. Fax correspondence must be supported by evidence of verbal or written follow-up. Development of a wire transfer agreement with the City's bank and third party custodian. This agreement should outline the various controls, security provisions, and delineate responsibilities of each party making and receiving wire transfers. The System of Internal Controls developed by the City, shall be reviewed annually by the independent auditor in connection with the annual audit of the City's Financial Statements. 14 165 The independent auditor's letter on internal control over financial reporting and compliance as it pertains to cash and investments, if any, shall be directed to the City Manager who will direct the City Treasurer to provide a written response to the independent auditor's letter. The auditor's letter, as it pertains, to cash and investment activities and the City Treasurer's response shall be provided to the City's Investment Advisory Board for their consideration. Following the completion of each annual audit, the independent auditor shall meet with the Investment Advisory Board and discuss the auditing procedures performed and the review of internal controls for cash and investment activities. See Appendix D, "Segregation of Major Investment Responsibilities." XV REPORTING STANDARDS The City Treasurer shall submit a monthly Treasurers Report to the City Council and the Investment Advisory Board that includes all cash and investments under the authority of the Treasurer. The Treasurer's Report shall summarize cash and investment activity and changes in balances and include the following: ► A certification by the City Treasurer. ► A listing of purchases and sales/maturities of investments. ► Cash and Investments categorized by authorized investments, except for LAW which will be provided quarterly and show yield and maturity. ► Comparison of month end actual holdings to Investment Policy limitations. ► Current year and prior year monthly history of cash and investments for trend analysis. ► Balance Sheet. ► Distribution of cash and investment balances by fund. ► A year to date historical cash flow analysis and projection for the next six months. ► A two-year list of historical interest rates. XVI FINANCIAL ASSETS AND INVESTMENT ACTIVITY NOT SUBJECT TO THIS POLICY The City's Investment Policy does not apply to the following: ► Cash and Investments raised from Conduit Debt Financing; ► Funds held in trust in the City's name in pension or other post -retirement benefit programs; ► Cash and Investments held in lieu of retention by banks or other financial institutions for construction projects; ► Short or long term loans made to other entities by the City or Agency; and Short term (Due to/from) or long term (Advances from/to) obligations made either between the City and its funds or between the City and Agency. XVII INVESTMENT OF BOND PROCEEDS The City's Investment Policy shall govern bond proceeds and bond reserve fund investments. California Code Section 5922 (d) governs the investment of bond proceeds and reserve funds in accordance with bond indenture provisions which shall be structured in accordance with the City's Investment Policy. 15 1 11 1.66 Arbitrage Requirement - The US Tax Reform Act of 1986 requires the City to perform arbitrage calculations as required and return excess earnings to the US Treasury from investments of proceeds of bond issues sold after the effective date of this law. These arbitrage calculations may be contracted with an outside source to provide the necessary technical assistance to comply with this regulation. Investable funds subject to the 1986 Tax Reform Act will be kept segregated from other funds and records will be kept in a fashion to facilitate the calculations. The City's investment position relative to the new arbitrage restrictions is to continue pursuing the maximum yield on applicable investments while ensuring the safety of capital and liquidity. It is the City's position to continue maximization of yield and to rebate excess earnings, if necessary. XVIII INVESTMENT ADVISORY BOARD - CITY OF LA QUINTA The Investment Advisory Board (IAB) is a standing board composed of five members from the public that are appointed by the City Council. Background information will be requested and potential candidates must agree to a background check and verification. On an annual basis, in conjunction with the Political Reform Act disclosure statutes, or at any time if a change in circumstances warrants, each board member will provide the City Council with a disclosure statement which identifies any matters that have a bearing on the appropriateness of that member's service on the board. All board members shall report annually to the City Clerk on Form 700, Statement of Economic Interests, any activities, interests, or relationships that may be, or have the appearance of, a conflict of interest. The IAB must meet at least quarterly, but usually meets monthly, to: 1. Review at least annually the City's Investment Policy and recommend appropriate changes; 2. 3. Review monthly treasury report and note compliance with the Investment Policy and adequacy of cash and investments for anticipated obligations; 4. Receive and consider other reports provided by the City Treasurer; 5. Meet with the independent auditor after completion of the annual audit of the City's financial statements, and receive and consider the auditor's comments on auditing procedures, internal controls and findings for cash and investment activities, and; 6. Serve as a resource for the City Treasurer on matters such as proposed investments, internal controls, use or change of financial institutions, custodians, brokers and dealers. The IAB will report to the City Council after each meeting either in person or through correspondence at a regular City Council meeting. See Appendix B: "Investment Advisory Board Provisions". XIX INVESTMENT POLICY ADOPTION The City's Investment Policy will be reviewed annually by the City's Investment Advisory Board and the City Treasurer. The Investment Advisory Board will forward the Investment Policy with any revisions to the City Manager and City Attorney for their review and comment. A joint 16 161 meeting will be held with the Investment Advisory Board, City Manager, City Attorney, and City Treasurer to review the Investment Policy and any comments prior to submission to the City Council for their consideration. 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W6y Nma 46 �yW k om To- c` o Ec U n c � Wy NW y o M N.- ao a W c t 1 W -N '00 ¢ WW WE m n nE S.> c o C O 3 % C L a a— Y U E .t- ME - ; O IL O N �? 0— as w�W ypW �U C m 0E J'E CN dam- 9Ny� �C �' C W W z` C a L C N N O W 0 y W C a o 0 aC N NNO W E mW O"9 W c W �? J IL O' E' OIL - O0 .L L>c O N W N W L 7 O a m > C 'i 0 jp E a s W a� £ W L o. 0 O Z o E c W E d00 A p EW y E.c NU i oc amiv 0w0 � o E Ea o r'Z£ n.D»-L W 0 o mY cy o a n� a rt LL at'E ' mnmoo ` E c'aFo o o E�a ' €6yyN =Wy -a W 1 O �a3' L L a A C MA W _ W Uc LW E u E _6 O L LacNa>i'0 a.CZ 0 E c 0 000 02 w wcE!vUT_^' d HcCU ¢JQJW= F0- L>N F9$- uol � wl N N w a N m n c c j. L d o o' N 7 0 9 LL LL 'm 19 Appendix B City of La Quinta Municipal Code Chapter 2.70 INVESTMENT ADVISORY BOARD PROVISIONS Sections: 2.70.010 General Rules Regarding Appointment. 2.70.020 Board meetings. 2.70.030 Board functions. 2.70.010 General rules regarding appointment A. Except as set out below, see Chapter 2.06 for General Provisions. B. The Investment Advisory Board (the"board") is a standing board composed of five (5) members from the public that are appointed by city council. C. Applicants for the board should have a background in finance, preferably with knowledge and/or experience in markets, controls and accounting for securities. Background information will be requested and potential candidates must agree to a background check and verification. D. On an annual basis, in conjunction with the Political Reform Act disclosure statutes, or at any time if a change in circumstances warrants, each board member will provide the City Council with a disclosure statement which identifies any matters that have a bearing on the appropriateness of that member's service on the board. Such matters may include, but are not limited to, changes in employment, changes in residence, or changes in clients. E. To promote continuity, the expiration of the terms of the members of the board shall be staggered. The term of service is three years, with one or two terms expiring each year. 2.70.020 Board meetings. The Board usually will meet monthly, but this schedule may be extended to quarterly meetings upon the concurrence of the Board and the City Council. The specific meeting dates will be determined by the Board Members and meetings may be called for on an as needed basis. 2.70.030 Board functions. A. The principal functions of the Board are: (1) review at least annually the City's Investment Policy and recommend appropriate changes; (2) review monthly Treasury Report and note compliance with the Investment Policy and adequacy of cash and investments for anticipated obligations; (3) receive and consider other reports provided by the City Treasurer; (4) meet with the independent auditor after completion of the annual audit of the City's financial statements, and receive and consider the auditor's comments on auditing procedures, internal controls, and findings for cash and investment activities, and; (5) serve as a resource for the City Treasurer on matters such as proposed investments, internal controls, use or change of financial institutions, custodians, brokers and dealers. B. The Board will report to the City Council after each meeting either in person or through correspondence at a regular City Council meeting. 20 .,A 171 Appendix C City of La Quinta Municipal Code Chapter 3.08 INVESTMENT OF MONEYS AND FUNDS Sections: 3.08.010 Investment of city moneys and deposit of securities. 3.08.020 Authorized investments. 3.08.030 Sales of securities. 3.08.040 City bonds. 3.08.050 Reports. 3.08.060 Deposits of securities. 3.08.070 Trust fund administration. 3.08.010 Investment of city moneys and deposit of securities. Pursuant to, and in accordance with, and to the extent allowed by, Sections 53607 and 53608 of the Government Code, the authority to invest and reinvest moneys of the city, to sell or exchange securities, and to deposit them and provide for their safekeeping, is delegated to the city treasurer. (Ord. 2 § 1 (part), 1982) 3.08.020 Authorized investments. Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is authorized to purchase, at their original sale or after they have been issued, securities which are permissible investments under any provision of state law relating to the investing of general city funds, including but not limited to Sections 53601 and 53635 of the Government Code, as said sections now read or may hereafter be amended, from moneys in his custody which are not required for the immediate necessities of the city and as he may deem wise and expedient, and to sell or exchange for other eligible securities and reinvest the proceeds of the securities so purchased. (Ord. 2 § 1 (part), 1982) 3.08.030 Sales of Securities. From time to time the city treasurer shall sell the securities in which city moneys have been invested pursuant to this chapter, so that the proceeds may, as appropriate, be applied to the purchase for which the original purchase money may have been designated or placed in the city treasury. (Ord.2 § I (part), 3.08.040 City bonds. Bonds issued by the city and purchased pursuant to this chapter may be cancelled either in satisfaction of sinking fund obligations or otherwise if proper and appropriate; provided, however, that the bonds may be held uncancelled and while so held may resold. (Ord. 2 § 1 (part), 1982) 21 A 172 3.08.050 Reports. The city treasurer shall make a monthly report to the city council of all investments made pursuant to the authority delegated in this chapter. (Ord. 2 § 1 (part), 1982) 3.08.060 Deposits of securities. Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is authorized to deposit for safekeeping, the securities in which city moneys have been invested pursuant to this chapter, in any institution or depository authorized by the terms of any state law, including but not limited to Section 53608 of the Government Code as it now reads or may hereafter be amended. In accordance with said section, the city treasurer shall take from the institution or depository a receipt for the securities so deposited and shall not be responsible for the securities delivered to and receipted for by the institution or depository until they are withdrawn therefrom by the city treasurer. (Ord. 2 § 1 (part), 1982 3.08.070 Trust fund administration. Any departmental trust fund established by the city council pursuant to Section 36523 of the Government Code shall be administered by the city treasurer in accordance with Section 36523 and 26524 of the Government code and any other applicable provisions of law. (Ord. 2 § 1 (part), 1982) 22 " 173 SEGREGATION OF MAJOR INVESTMENT RESPONSIBILITIES Function Develop and Recommend Modifications to City's Formal Investment Policy Review City's Investment Policy and Recommend City Council Action Adopt Formal Investment Policy Implement Formal Investment Policy Review Financial Institutions & Select Investments Acknowledge Investment Selections Execute Investment transactions Confirm Wires (if applicable) Record Investment Transactions in City's Accounting Records Investment Verification (match broker confirmation to City investment records) Reconcile Investment Records to Accounting Records and Bank Statements Reconcile Investment Records to Treasurers Report of Investments Security of Investments at City Security of Investments outside City Review Internal Control Procedures 0c] Appendix D Responsible Parties Investment Advisory Board and City Treasurer City Manager and City Attorney City Council City Treasurer City Treasurer City Manager or his/her designee City Treasurer or City Manager Accounting Manager or Financial Services Assistant Accounting Manager or Financial Services Assistant City Treasurer and Financial Services Assistant Financial Services Assistant Accounting Manager Accounting Manager or Senior Secretary Third Party Custodian External Auditor it 174 Appendix E LISTING OF APPROVED FINANCIAL INSTITUTIONS 1. Banking Services Wells Fargo Bank, Government Services, Los Angeles, CA (Banking Services) Rabobank N.A., Government Banking Group, Roseville, CA (Collateralized Bank Deposits) 2. Custodian Services Bank of New York/Mellon, Los Angeles, CA 3. Deferred Compensation International City/County Management Association Retirement Corporation 4. Broker/Dealer Services Banc of America Securities/ Merrill Lynch, San Francisco, CA Morgan Stanley, San Rafael, CA CitiGroup, Costa Mesa, CA 5. Government Pool State of California Local Agency Investment Fund City of La Quinta Account La Quinta Redevelopment Agency Account 6. Bond Trustees 1991 City Hall Revenue Bonds - US Bank 1991 RDA Project Area 1 - US Bank 1992 RDA Project Area 2 - US Bank 1994 RDA Project Area 1 - US Bank 1998 RDA Project Area 1 &2 - US Bank 2001 RDA Project Area 1 - US Bank 2002 RDA Project Area 1 - US Bank 2003 RDA Project Area 1 - US Bank 2011 RDA Project Area 2 - US Bank 2011 Fin Auth Housing 1 &2 - US Bank Assessment Districts - US Bank No Changes to this listing may be made without City Council approval 24 -" 175 Appendix F BROKER/DEALER QUESTIONNAIRE AND CERTIFICATION 1. Name of Firm: 2. Address: 3. Telephone: ( ) 4. Broker's Representative to the City (attach resume): 5 7 E� Title: Telephone: Manager/Partner-in-charge (attach resume): Title: List all personnel who will be trading with or quoting securities to City employees (attach resume) Title: Telephone:) ) Which of the above personnel have read the City's Investment Policy? Which instruments are offered regularly by your local office? (Must equal 100%) % U.S. Treasuries % BA's % Commercial Paper % CD's % Mutual Funds % Agencies (specify): • Repos • Reverse Repos % CMO's % Derivatives % Stocks/Equities % Other (specify): 9. References -- Please identify your most directly comparable public sector clients in our geographical area. Entity 25 Entity . 176 Contact Contact Telephone () Telephone (_) Client Since Client Since 10. Have any of your clients ever sustained a loss on a securities transaction arising from a misunderstanding or misrepresentation of the risk characteristics of the instrument? If so, explain. 11. Has your firm or your local office ever been subject to a regulatory or state/ federal agency investigation for alleged improper, fraudulent, disreputable or unfair activities related to the sale of securities? Have any of your employees been so investigated? If so, explain. 12. Has a client ever claimed in writing that you were responsible for an investment loss? Yes No If yes, please provide action taken Has a client ever claimed in writing that your firm was responsible for an investment loss? Yes No If yes, please provide action taken Do you have any current or pending complaints that are unreported to FINRA? Yes No If yes, please provide action taken Does your firm have any current, or pending complaints that are unreported to FINRA? Yes No If yes, please provide action taken 13. Explain your clearing and safekeeping procedures, custody and delivery process. Who audits these fiduciary responsibilities? lexi to 177 Latest Audit Report Date 14. How many and what percentage of your transactions failed? Last month? % $ Last year? $ 15. Describe the method your firm would use to establish capital trading limits for the City of La Quinta. 16. Is your firm a member in the S.I.P.C. insurance program? Yes No If yes, explain primary and excess coverage and carriers. 17 What portfolio information, if any, do you require from your clients? 18. What reports and transaction confirmations or any other research publications will the City receive? 19. Does your firm offer investment training to your clients? Yes No 20. 21 Does your firm have professional liability insurance? Yes_ If yes, please provide the insurance carrier, limits and expiration date. Please list your FINRA/NASD Registration Number 22. Do you have any relatives who work at the City of La Quinta? Yes No If yes, Name and Department 23. Do you maintain an office in California? Yes No 24. Do you maintain an office in La Quinta or Riverside County? Yes No 25. Please enclose the following: ► Latest audited financial statements. ► Samples of reports, transaction confirmations and any other research/publications the City will receive. ► Samples of research reports and/or publications that your firm regularly provides to clients. ► Complete schedule of fees and charges for various transactions. 27 it 178 'CERTIFICATION' *CERTIFICATION* * * I hereby certify that I have personally read the Statement of Investment Policy of the City of La Quinta, and have implemented reasonable procedures and a system of controls designed to preclude imprudent investment activities arising out of transactions conducted between our firm and the City of La Quinta. All sales personnel will be routinely informed of the City's investment objectives, horizons, outlooks, strategies and risk constraints whenever we are so advised by the City. We pledge to exercise due diligence in informing the City of La Quinta of all foreseeable risks associated with financial transactions conducted with our firm. By signing this document the City of La Quinta is authorized to conduct any and all background checks. Under penalties of perjury, the responses to this questionnaire are true and accurate to the best of my knowledge. Broker Representative Sales Manager and/or Managing Partner*_ Date Title 28 A 179 Appendix G Request for Proposals Professional Portfolio Management Firm City of La Quinta, CA The City of La Quinta, CA is soliciting Requests for Proposals (RFP) from interested firms for the provision of a discretionary investment management services for City of La Quinta, CA. The portfolio to be managed of the invested assets is will be approximately 10% of the City's investment portfolio and will be invested between 0 - 3 years. The investment of City of La Quinta, CA's funds is guided by the applicable State statutes and the City of La Quinta, CA's investment policy. A copy of the investment policy is attached for your information. Questions regarding this RFP should be directed to: Name: Title: City of: Address: City, State, Zip Code: Phone Number: John M. Falconer Finance Director/Treasurer La Quinta, CA P.O. Box 1504 La Quinta, CA 92247-1504 (760)777-7150 I. CRITERIA FOR EVALUATION AND SELECTION ■ Experience of the firm in providing services to public sector entities of similar size and with similar investment objectives; ■ Professional experience and qualifications of the individuals assigned to the account; ■ Portfolio management resources, investment philosophy and approach; ■ Responsiveness to the RFP, communicating an understanding of the overall program and services required; ■ Reporting capabilities; ■ Fees. 11. SELECTION TIMETABLE A. [Month, Day and Year] Proposals due by [Time] PST. B. [Month, Day and Year] Proposals evaluated: to be determined C. [Month, Day and Year] [City of La Quinta, CA] [Board/Council] approves selection and awards contract. III. FORMAT FOR PROPOSALS Please format your response to this RFP in the following manner: A. Organization 29 a 180 1. Describe your organization, date founded, ownership and other business affiliations. Provide number and location of affiliated offices. Specify the number of years your organization has provided investment management service. 2. Describe your firm's revenue sources (e.g., investment management, institutional research, etc.) and comment on your firm's financial condition. 3. Within the past three years, have there been any significant developments in your organization (e.g., changes in ownership, new business ventures)? Do you expect any changes in the near future? 4. Describe any U.S. Securities and Exchange Commission (SEC) censures or litigation involving your organization, any officer, or employee at any time in the last ten years. 5. Describe the firm's fiduciary liability and/or errors and omissions insurance. coverage. Include dollar amount of coverage. B. Personnel C. Governmental 1. Identify the number of professionals employed by your firm by classification. 2. Provide an organization chart showing function, positions, and titles of all the professionals in your organization. 3. Provide biographical information on investment professionals that will be involved in the decision -making process for our portfolio, including number of years at your firm. Identify the person who will be the primary portfolio manager assigned to the account. 4. Describe your firm's compensation policies for investment professionals and address any incentive compensation programs. Assets Under Management 1. Summarize your institutional investment management asset totals by category for your latest reporting period in the following table: Governmental Pension Non Governmental Pension Number Operating Funds Number of of Clients Clients S $ N/A $ N/A Other Restrictive Funds S N/A N/A 181 Corporate $ N/A N/A High Net Worth Client S N/A N/A Endowmental/Foun- $ N/A N/A dation 2. Provide the number of separate accounts whose portfolios consist of operating funds. 3. List in the following table the percentage by market value of aggregate assets under all governmental accounts under management for your latest reporting period: Type of Asset U.S. Treasury securities Federal Agency obligations Corporate securities rated AAA -AA Corporate securities rated A Corporate securities rated BBB or lower Other (specify 1 Percent by Market Value 4. Describe the procedures that your firm has in place to address the potential or actual credit downgrade of an issuer and to disclose and advise a client of the situation. 5. Provide data on account/asset growth over the past five years. Indicate the number of government accounts gained and the number of government accounts lost. 6. List your five governmental largest clients. Identify those that are exclusively operating fund relationships and/or those that are other relationships (e.g., bond fund, retirement fund). 7. Provide,a copy of the firm's Form ADV, Parts I and II (including all schedules). 8. Provide proof of State of California Registration, if your firm is not eligible for SEC registration. 9. Provide a sample contract for services. 182 31 D. Philosophy/Approach 1. Describe your firm's investment philosophy for public clients, including your firm's philosophy regarding average duration, maturity, investment types, credit quality, and yield. 2. Describe in detail your investment process, as you would apply it to City of La Quinta, CA's portfolio. 3. What are the primary strategies for adding value to portfolios? 4. Describe the process you would recommend for establishing the investment objectives and constraints for this account. 5. Describe in detail your process of credit risk management, including how you analyze credit quality, monitor credits on an ongoing basis, and report credit to governmental accounts. 6. Describe your firm's trading methodology. 7. Describe your firm's decision -making process in terms of structure, committees, membership, meeting frequency, responsibilities, integration of research ideas, and portfolio management. 8. Describe your research capabilities as they would pertain to governmental accounts. What types of analysis do you use? 9. Describe the firm's approach to managing relationships with the broker -dealer community. E. Portfolio Management 1. Are portfolios managed by teams or by one individual? 2. What is the average number of accounts handled per manager? 3. Which professional staff member will be the primary client contact for City of La Quinta, CA? 4. How frequently are you willing to meet with us? 5. Describe procedures used to ensure that portfolios comply with client investment objectives, policies, and bond resolutions. F. Fees Charged Please include a copy of your firm's fee schedule applicable to this RFP. 2. Identify any expenses that would not be covered through this fee structure and would be required in order to implement the firm's program. 32 183 3. Is there a minimum annual fee? G. Performance Reporting 1. Please report on all accounts under $100 million. 2. Please provide performance history for governmental accounts for the last five years. 3. Please provide risk measurements for governmental accounts for the last five years. 4. Indicate whether your returns are calculated and compiled in accordance with the Association for Investment Management and Research (AIMR/CFA Institute) standards. 5. Do your reports conform to the State of California reporting standards? Are you willing to customize your reports to meet our specifications? 6. How will you notify us of investment transactions? 7. Are confirmations of investment transactions sent directly by the broker/dealer to the client? 8. Do your reports include rating information on investments which is required by GASB 40? H. References Provide a list of at least five (5) client references in California. References should be public agencies with portfolio size and investment objectives similar to City of La Quinta, CA. Include length of time managing the assets, contact name, and phone number. I. Insurance Requirements Exhibit A defines the insurance requirements that will need to be met prior to the [Board/Council]'s approval of any agreement for services. J. Submittal of proposals 1 . Seven (7) copies of the proposal shall be submitted in a sealed envelope bearing the caption RFP for (City of La Quinta, CA) and addressed to: City of La Quinta, CA P.O. Box1504 La Quinta, CA 92247-1504 Attention: John Falconer, Finance Director/Treasurer 2. Proposal must be received no later than [Time] PST on [Month, Day, and Year]. 33 it 184 3. Proposals should be verified before submission. The City of La Quinta, CA shall not be responsible for errors or omissions on the part of the respondent in preparation of a proposal. The City of La Quinta, CA reserves the right to reject any and all proposals, to wave any irregularities, or informalities in the proposals, and to negotiate modifications to any proposal. Enclosures: Investment Policy Treasurers Report 34 135 x x m i a a O 0 € as a— d d O O O O O O O N N N N N w m O w N N m w d w d N d N d} CO Z Z Z Z Z Z Z d } m } m } }m }m } Z }d m } } } } } _w a $u a 0 O O O o 0 0 0 w o 0 o O w w N N N N N N w a z z z z z z z z z z z QU 0 0 `0`0 EQ0 U m Q 0 U a5 a E° c c c c c c c c c y c c c c c U RJ z z zc zzzzzz z z z aa z zz Q 0 0 c 0 n 0 n S 5 0 O O O C w m d d m> j m m o e e e m m d m 0 0 o d d O c o c 0 c 0 c 0 d d c 0 c 0 0 0 a a c O c o c 0 c 0 a 0 6 c 0 c 0 p Z Z z Z> Z Z< fh N N Z Z Z Z O M N Z z e w w o CN o a v b N $ E m m Q J o O 0 0 N N E d co O d c d e c d m m o M '3q ami adi adi Y} 0 o o adi tlmi } g }} N i0 N N T N W Z Z p} t0 Z} N Z Z}} YI N p} N p Z} N 0 C C C d « c « 'o w w inw Z' E "m N d d N w J dd N rn m N a N c C & LL yy W O a L W Q OI N m w a U N y N �p 0 Z N r O tn_p a)0 0 Q>? m >c m LL w m :- V C m c C d LL N tS LL W y E aN Nc c d E 0 d Q d u a 0� m m-6 W g 0i y 0 m a Q a a d J 0 E U N N n d c N CO M 7 u) E 0 K awi A z u w U O d 0 m m '" N Co N U C W a ofi U c coU 0U to — sea ND -a qN (oO tpo too too p0 I too M ( fD N b SAD fD W V D N N N N p N N m N N N M 10 tp'1 N m t0 0' M U 0 LO M 136 Appendix I Investment Management Process and Risk Except as provided for in Section 27000.3, Government Code Section 53600.3 declares as a trustee each person, treasurer, or governing body authorized to make investment decisions on behalf of local agencies. As trustees are subject to the prudent investor standard. These persons shall act with care, skill, prudence, and diligence under the circumstances then prevailing when investing, reinvesting, purchasing, acquiring, exchanging, selling, and managing funds. Section 53600.5 further stipulates that the primary objective of any person investing public funds is to safeguard principal; secondly, to meet liquidity needs of the depositor; and lastly, to achieve a return or yield on invested funds (Government Code Section 27000.5 specifies the same objectives for county treasurers and board of supervisors). Risk is inherent throughout the investment process. There is investment risk associated with any investment activity and opportunity risk related to inactivity. Market risk is derived from exposure to overall changes in the general level of interest rates while credit risk is the risk of loss due to the failure of the insurer of a security. The market value of a security varies inversely with the level of interest rates. If an investor is required to sell an investment with a five percent yield in a comparable seven percent rate environment, that security will be sold at a loss. The magnitude of that loss will depend on the amount of time until maturity. Purchasing certain allowable securities with a maturity of greater than five years requires approval of the governing board (see Government Code Section 53601)• Part of that approval process involves assessing and disclosing the risk and possible volatility of longer -term investments Another element of market risk is liquidity risk. Instruments with unique call features or special structures, or those issued by little known companies, are examples of "story bonds" and are often thinly traded. Their uniqueness often makes finding prospective buyers in a secondary market more difficult and, consequently, the securities' marketability and price are discounted. However, under certain market conditions, gains are also possible with these types of securities. Default risk represents the possibility that the borrower may be unable to repay the obligation as scheduled. Generally, securities issued by the federal government and its agencies are considered the most secure, while securities issued by private corporations or negotiable certificates of deposit issued by commercial banks have a greater degree of risk. Securities with additional credit enhancements, such as bankers acceptances, collateralized repurchase agreements and collateralized bank deposits are somewhere between the two on the risk spectrum. The vast majority of portfolios are managed within a buy and hold policy. Investments are purchased with the intent and capacity to hold that security until maturity. At times, market forces or operations may dictate swapping one security for another or selling a security before maturity. Continuous analysis and fine tuning of the investment portfolio are considered prudent investment management. [... I The Government Code contains specific provisions regarding the types of investments and practices permitted after considering the broad requirement of,preserving principal and maintaining liquidity before seeking yield. These provisions are intended to promote the use of reliable, diverse, and safe investment instruments to better ensure a prudently managed portfolio worthy of public trust. Chapter if. Fund Management Local Agency Investment Guidelines 2010 Issued by California Debt and Investment Advisory Commission 36 -.a 187 Appendix J GLOSSARY (Adopted from the Municipal Treasurers Association) The purpose of this glossary is to provide the reader of the City of La Quinta investment policies with a better understanding of financial terms used in municipal investing. AGENCIES: Federal agency securities and/or Government -sponsored enterprises. ASKED: The price at which securities are offered BANKERS' ACCEPTANCE MAI: A draft or bill or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer. BID: The price offered by a buyer of securities. (When you are selling securities, you ask for a bid.) See Offer. BROKER: A broker brings buyers and sellers together for a commission. CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a certificate. Large -denomination CD's are typically negotiable. COLLATERAL: Securities, evidence of deposit or other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies. COMMERCIAL PAPER: Short-term unsecured promissory notes issued by a corporation to raise working capital. These negotiable instruments are purchased at a discount to par value or at par value with interest bearing. Commercial paper is issued by corporations such as General Motors Acceptance Corporation, IBM, Bank America, etc. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual report for the City of La Quinta. It includes five combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance -related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section. CONDUIT FINANCING: A form of Financing in which a government or a government agency lends its name to a bond issue, although it is acting only as a conduit between a specific project and bond holders. The bond holders can look only to the revenues from the project being financed for repayment and not to the government or agency whose name appears on the bond. COUPON: (a) The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value. (b) A certificate attached to a bond evidencing interest due on a payment date. DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. DEBENTURE: A bond secured only by the general credit of the issuer. DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities. DERIVATIVES: (1) Financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, or (2) financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities or commodities). DISCOUNT: The difference between the cost price of a security and its maturity when quoted at 37 if lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount. DISCOUNT SECURITIES: Non -interest bearing money market instruments that are issued a discount and redeemed at maturity for full face value, e.g., U.S. Treasury Bills. DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns. FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., S&L's, small business firms, students, farmers, farm cooperatives, and exporters. 1 E FNMAs (Federal National Mortgage Association) - Like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder -owned corporation. The corporation's purchases include a variety of adjustable mortgages and second loans, in addition . to fixed-rate mortgages. FNMA's securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. FHLBs (Federal Home Loan Bank Notes and Bonds) - Issued by the Federal Home Loan Bank System to help finance the housing industry. The notes and bonds provide liquidity and home mortgage credit to savings and loan associations, mutual savings banks, cooperative banks, insurance companies, and mortgage -lending institutions. They are issued irregularly for various maturities. The minimum denomination is $5,000. The notes are issued with maturities of less than one year and interest is paid at maturity. 3. FLBs (Federal Land Bank Bonds) - Long-term 38 mortgage credit provided to farmers by Federal Land Banks. These bonds are issued at irregular times for various maturities ranging from a few months to ten years. The minimum denomination is $1,000. They carry semi-annual coupons. Interest is calculated on a 360-day, 30 day month basis. 4. FFCBs (Federal Farm Credit Bank) - Debt instruments used to finance the short and intermediate term needs of farmers and the national agricultural industry. They are issued monthly with three- and six-month maturities. The FFCB issues larger issues (one to ten year) on a periodic basis. These issues are highly liquid. 5. FICBs (Federal Intermediate Credit Bank Debentures) - Loans to lending institutions used to finance the short-term and intermediate needs of farmers, such as seasonal production. They are usually issued monthly in minimum denominations of $3,000 with a nine -month maturity. Interest is payable at maturity and is calculated on a 360- day, 30-day month basis. 6. FHLMCs (Federal Home Loan Mortgage Corporation) - a government sponsored entity established in 1970 to provide a secondary market for conventional home mortgages. Mortgages are purchased solely from the Federal Home Loan Bank System member lending institutions whose deposits are insured by agencies of the United States Government. They are issued for various maturities and in minimum denominations of $10,000. Principal and interest is paid monthly. Other federal agency issues are Small Business Administration notes (SBA's), Government National Mortgage Association notes (GNMA's), Tennessee Valley authority notes (TVA's), and Student Loan Association notes (SALLIE-MAE's). FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits, currently up to $250,000 per deposit through December 31, 2013. FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate is currently N 189 pegged by the Federal Reserve through open - market operations. FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks (currently 12 regional banks) which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHLBs is to liquefy the housing related assets of its members who must purchase stock in their district Bank. FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money. FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and consisting of a seven member Board of Governors in Washington, D.C., 12 regional banks and about 5,700 commercial banks that are members of the system. GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by the FHA, VA or FMHM mortgages. The term "pass-throughs" is often used to describe Ginnie Maes. LAIF (Local Agency Investment Fund) - A special fund in the State Treasury which local agencies may use to deposit funds for investment. There is no minimum investment period and the minimum transaction is $5,000, in multiples of $1,000 above that, with a maximum balance of $50,000,000 for any agency. The City is restricted to a maximum of ten transactions per 39 month. It offers high liquidity because deposits can be converted to cash in 24 hours and no interest is lost. All interest is distributed to those agencies participating on a proportionate share basis determined by the amounts deposited and the length of time they are deposited. Interest is paid quarterly. The State retains an amount for reasonable costs of making the investments, not to exceed one-half of one percent of the earnings. LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes. LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment MARKET VALUE: The price at which a security is trading and could presumably be purchased or sold. MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase --reverse repurchase agreements that establishes each party's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer -lender to liquidate the underlying securities in the event of default by the seller -borrower. MATURITY: The date upon which the principal or stated value of an investment becomes due and payable MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper, bankers' acceptances, etc.) are issued and traded. OFFER: The price asked by a seller of securities. (When you are buying securities, you ask for an offer.) See Asked and Bid. OPEN MARKET OPERATIONS: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the to 190 economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve's most important and most flexible monetary policy tool. PORTFOLIO: Collection of all cash and securities under the direction of the City Treasurer, including Bond Proceeds. PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) -registered securities broker -dealers, banks and a few unregulated firms. QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits. RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return. REPURCHASE AGREEMENT (RP OR REPO): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security "buyer" in effect lends the "seller" money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RP extensively to finance their positions. Exception: When the Fed is said to be doing RP, it is lending money that is increasing bank reserves. REVERSE REPURCHASE AGREEMENTS (RRP or RevRepo) A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security"buyer" in effect lends the"seller" 40 money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RRP extensively to finance their positions. Exception: When the Fed is said to be doing RRP, it is lending money that is increasing bank reserves. SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank's vaults for protection. SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution. SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation. SEC RULE 15C3-1: See Uniform Net Capital Rule. STRUCTURED NOTES: Notes issued by Government Sponsored Enterprises (FHLB, FNMA, SLMA, etc.) and Corporations which have imbedded options (e.g., call features, step-up coupons, floating rate coupons, derivative -based returns) into their debt structure. Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the shape of the yield curve. SURPLUS FUNDS: Section 53601 of the California Government Code defines surplus funds as any money not required for immediate necessities of the local agency. The City has defined immediate necessities to be payment due within one week. TREASURY BILLS: A non -interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months or one year. TREASURY BONDS: Long-term coupon -bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities of more than 10 years. TREASURY NOTES: Medium -term coupon -bearing U.S. Treasury securities issued as direct 0 191 obligations of the U.S. Government and having initial maturities from two to 10 years. UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker -dealers in securities maintain a . maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash. UNIFORM PRUDENT INVESTOR ACT: The State of California has adopted this Act. The Act contains the following sections: duty of care, diversification, review of assets, costs, compliance determinations, delegation of investments, terms of prudent investor rule, and application. YIELD: The rate of annual income return on an investment, expressed as a percentage. (a) INCOME YIELD is obtained by dividing the current dollar income by the current market price for the security. (b) NET YIELD or YIELD TO MATURITY is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond. 41 -.n 192 A 1 1 Alir71vIG1V 1 G CITY OF LA QUINTA Investment Policy Fiscal Year`!/21 Table of Contents Section Topic Executive Summary I General Purpose It Investment Policy III Scope IV Objectives ► Safety of Principal ► Provide Liquidity ► Yield A Risk -Based Market Rate Of Return V Maximum Maturities VI Prudence VII Authority VIII Ethics and Conflicts of Interest IX Authorized Financial Dealers and Institutions P. Broker/Dealers ► Financial Institutions X Permissible Deposits and Investments XI Investment Pools XII Payment and Custody XIII Interest Earning Distribution Policy XIV Internal Controls and Independent Auditors XV Reporting Standards XVI Financial Assets and Investment Activity Not Subject to this Policy XVII Investment of Bond Proceeds XIII Investment Advisory Board - City of La Quinta XIX Investment Policy Adoption Appendices Topic Page 2 6 6 7 7 7 8 13 13 13 14 15 15 15 16 16 Page A Summary of Permissible Deposits and Investments 18 B City of La Quinta Municipal Code Ordinance 2.70 - Investment Advisory Board 20 C City of La Quinta Municipal Code Ordinance 3.08 - Investment of Moneys and Funds2l D Segregation of Major Investment Responsibilities 23 E Listing of Approved Financial Institutions 24 F Broker/Dealer Questionnaire and Certification 25 G Request for Proposal for Professional Portfolio Management Firm 29 H Permissible Investment Chart - Professional Portfolio Management Firm 35 1 Investment Management Process and Risk 36 J Glossary 37 1 193 CITY OF LA QUINTA Investment Policy Fiscal Year,Ji1 Executive Summary The general purpose of this Investment Policy is to provide the rules and standards that must be followed in administering the City of La Quinta's deposits and investments. The City's Investment Policy conforms to all state and local statutes and applies to all deposits and investments of the City of La Quinta, City of La Quinta Redevelopment Agency, and the City of La Quinta Financing and Housing Authorities (the"City" ). It is the City's policy to deposit and invest public funds in a manner that shall provide: ► Safety of principal; ► Liquidity to meet all of the City's obligations and requirements that may be reasonably anticipated; ► A risk -based market rate of return. It is the City's policy to hold securities and other investments until maturity. This buy -and -hold policy shall not prevent the sale of a security to minimize loss of principal when an issuer or backer suffers declining credit worthiness or when the liquidity needs of the portfolio require that a security be sold. Authority to manage the City's investment portfolio is derived from the City Ordinance. Management responsibility for the investment program is delegated to the City Treasurer, who shall establish and implement written procedures for the operation of the City's investment program consistent with the Investment Policy. The Treasurer shall establish and implement a system of internal controls to accomplish the following objectives: ► Safeguard assets; ► The orderly and efficient conduct of its business, including adherence to all City management policies; ► Prevention or detection of errors and fraud; ► The accuracy and completeness of accounting records; ► Timely preparation of reliable financial information. The System of Internal Controls developed by the City Treasurer shall be reviewed annually by the independent auditors in connection with the annual audit of the City's Financial Statements. The City Manager, ; y "0100II0#0, City Treasurer and city employees involved in the City's banking and investment process shall conduct the City's business in an ethical manner and refrain from any activity or relationship that may be, or have the appearance of, a conflict of interest. The City Treasurer maintains a listing of financial institutions which are approved for investment purposes. All Broker/Dealers and financial institutions that provide investment services will be subject to City Council approval. The Treasurer will be permitted to invest only in the permissible deposits and investments described in Section X and Appendix A up to the specified maximum allowable percentages 2 194 and/or dollar limitations and, where applicable, through the bid process requirements. Permissible deposits and investments include, in general: ► FDIC Insured Checking, Savings, and Sweep Accounts; ► ICplltrada e(3ank Repo; ► Certificates of Deposit; ► U.S. Government Agency Securities and Federal Government Securities; ► Prime Commercial Paper; ► Local Agency Investment Fund (LAIF); ► Money Market Mutual Funds; ► Corporate Notes; ► Professionally Managed Accounts. The City's deposits and investments are generally limited to three years' maximum maturity. However, the projected amount of funds not expected to be disbursed within five years may be invested in U.S. Treasury bills, notes and bonds maturing between three and five years. The City's Investment Policy does not specify a single benchmark as a goal or target yield for a rate of return on its investment portfolio. As a basis for comparison only, the Treasurer's monthly report will display the rates of return on the three-month Bill, six-month Bill, and the one and two-year U.S. Treasury Note, comparable -period rates for commercial paper, and the yield for the State Treasurer's Local Agency Investment Fund (LAIF). The Investment Policy shall be adopted by resolution of the La Quinta City Council on an annual basis. The Investment Policy will be adopted before the end of June of each year. This Executive Summary is only an overview of the City's Investment Policy. Reading this summary does not constitute a complete review, which can only be accomplished by reviewing all of the pages herein. 3 tl 195 City of La Quints Statement of Investment Policy July 1through June 30, ? 1 Adopted by the City Council on GENERAL PURPOSE The general purpose of this document is to provide the rules and standards that must be followed in administering the City of La Quinta's deposits and investments. 11 INVESTMENT POLICY It is the policy of the City of La Quinta to deposit and invest public funds in a manner that shall provide: ➢ Safety of principal; ➢ Liquidity to meet all of the City's obligations and requirements that may be reasonably anticipated; ➢ A risk -based market rate of return. The Investment Policy conforms to all State and local statutes governing the investment of public funds and sets forth the permissible deposits and investments of the City's funds and the limitations thereon. Ill SCOPE Except as further detailed in Section XVII, this Investment Policy applies to all deposits and investments of the City of La Quinta, City of La Quinta Redevelopment Agency and the City of La Quints Financing and Housing Authorities (hereafter referred to in this document as the "City"). These funds are reported in the City's Comprehensive Annual Financial Report (CAFR) and include all funds within the following fund types: ► General ► Special Revenue ► Capital Projects ► Debt Service ► Enterprise ► Internal Service ► Trust and Agency ► Any new fund types and fund(s) that may be created. IV OBJECTIVES The objectives of the City's investment activity, in order of priority and importance, are: 1. Safety of Principal Safety of principal is the foremost objective of the City's investment program. 4A 196 Investments shall be undertaken in a manner that seeks to ensure the preservation of principal of the overall portfolio in accordance with the permissible deposits and investments. The City shall endeavor to preserve its investment principal by making only permissible deposits and investments, undertaken in a controlled manner to minimize the possibility of loss or misappropriation through malfeasance or otherwise. Investments not backed by the full faith and credit of the United States Government shall be diversified by allocating assets between different types of permissible investments, maturities, and issuers as a means to mitigate credit risk and interest rate risk. A. Credit Risk is the risk of loss from the failure of the security issuer or backer. Credit risk may be mitigated by: ► Limiting investments to investment grade securities as permitted in Section X; ► Diversifying the issuers of the securities in the investment portfolio so that potential losses due to issuer failure or individual securities downgrades may be minimized. B. Interest Rate Risk is the risk that market values of securities in the portfolio will decline due to changes in general interest rates. Interest rate risk may be mitigated by: ► Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity; and ► Investing operating funds primarily in shorter -term securities. C. Liquidity Risk is the risk that a security cannot be liquidated because of its unique features or structure or because it is thinly traded. Liquidity risk is not a material issue for the City's portfolio because of the permissible deposits and investments (see Section X) and because the City maintains a buy -and -hold policy and holds securities and other investments to maturity. A discussion of the City's investment process and risk is presented in Appendix 1. 2. Provide Liquidity The investment portfolio shall remain sufficiently liquid to meet all of the City's cash needs that may be reasonably anticipated. This is accomplished by structuring the portfolio so that sufficient liquid funds are available to meet anticipated demands. Furthermore, since all possible cash needs cannot be anticipated the portfolio should be diversified and consist of securities with active secondary or resale markets. The City's policy is to hold securities and other investments to maturity. Accordingly, securities shall not be sold prior to maturity with the following exceptions: ► A security with declining credit quality can be sold early to minimize loss of principal; ► Unanticipated liquidity needs of the portfolio require that one or more securities be sold. to 197 A 3. Yield A Risk -Based Market Rate Of Return The City's investment portfolio shall be structured with the objective of yielding a risk - based market rate of return throughout budgetary and economic cycles. Return on investment is less important than the safety and liquidity objectives described above. The City's Investment Policy does not specify a single benchmark as a goal or target yield for a rate of return on its investment portfolio. The portfolio's rates of return will be influenced by several factors, including actions by the Federal Reserve Board, the marketplace, and overall economic perceptions and conditions. These factors will not affect yield during the securities' holding period because the City's buy -and -hold policy fixes the securities' yield at the time of purchase. As a basis for comparison only, the Treasurer's monthly reports will display the rates of return on the three-month Bill, six-month Bill, and one and two-year U.S. Treasury Note, comparable -period rates for commercial paper, and the yield for the State Treasurer's Local Agency Investment Fund (LAIF). The Treasurer may use these or any other published rates of return that the Treasurer deems appropriate for comparison to the return on the City's investment portfolio. V MAXIMUM MATURITIES It is the City's policy to hold securities and other investments until maturity, thus avoiding the risk of market value fluctuations with overall market interest rates. This buy -and -hold policy shall not prevent the sale of a security to minimize loss of principal when an issuer or backer suffers declining credit worthiness or when the liquidity needs of the City require that a security be sold. The buy -and -hold policy requires that the City's investment portfolio be structured so that sufficient liquid funds are available from maturing investments and other sources to meet all reasonably -anticipated cash needs. To meet anticipated cash needs, it is essential that the Treasurer have reliable, diligently prepared cash flow projections. Annually, the Treasurer shall project the amount of funds not expected to be disbursed within ten years FgtMF € $ .0 , the amount of such funds is projected to be $30 million. Funds up to that amount may be invested in U.S. Treasury W notes and bonds Local Agency Obligations, and California Local Agency Obligations maturing between 3 and 10 years. For all other funds, investments are limited to three years maximum maturity, with no more than 25% of surplus funds invested in maturities exceeding two years and less than three years. VI PRUDENCE The City shall follow the Uniform Prudent Investor Act as adopted by the State of California in Probate Code Sections 16045 through 16054. Section 16053. sets forth the terms of a prudent person which are as follows: "Investments shall be made with judgment and care - under circumstances then prevailing - which persons of prudence, discretion, and intelligence exercise in the professional management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived." VII AUTHORITY Authority to manage the City's investment portfolio is derived from sections 35607 and 35608 of City Ordinance 3.08.010. Management responsibility for the investment program is delegated to the City Treasurer for a period of one year pursuant to the City Council's annual adoption of the Investment Policy. The City Treasurer shall establish written procedures for the operation of the investment program consistent with the Investment Policy. Procedures should include reference to safekeeping, wire transfer agreements, banking service contracts, and collateral/depository agreements. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this Investment Policy and the procedures established by the City Treasurer. The City Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. The City Manager ltit,�ilrE)i 19t 4ra m', shall acknowledge in writing all purchases and sales of investments prior to their execution by the City Treasurer. VIII ETHICS AND CONFLICTS OF INTEREST The City Manager ' City Treasurer and city employees involved in the City's banking and investment process shall conduct the City's business in an ethical manner and refrain from any activity or relationship that may be, or have the appearance of, a conflict of interest. Any questionable activity or relationship shall be reported immediately and in compliance with the procedures set forth in Section 1.40 - Conflicts of Interest and Acceptance of Gifts and other Gratuities of the City of La Quinta Personnel Manual. Reporting must be made in accordance with the personnel policies of the City and, until resolved, the officer or employee shall refrain from participating in the City's business related to the matter. The City Manager, _ ", City Treasurer and city employees may conduct personal business with banks, brokers, and other financial institutions that are authorized to conduct business with the City provided that the terms of the activity to the accountholder with the City are the same as those that are available to the public in general. IX AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS The City Treasurer maintains a listing of financial institutions which are approved for direct investment purposes. In addition a list will also be maintained of approved broker/dealers selected by credit worthiness, who maintain an office in the State of California. Broker/Dealers who desire to become bidders for direct investment transactions must supply the City with the following: ► Current audited financial statements; ► Proof of Financial Industry Regulatory Authority (FINRA) Certification; ► Trading resolution; ► Proof of California registration; ► Resume of Financial broker; and ► Completion of the City of La Quinta Broker/Dealer questionnaire (see Appendix F) which contains a certification of having read the City's Investment Policy. The City Treasurer shall evaluate the documentation submitted by the broker/dealer and independently verify existing reports on file for any firm and individual conducting investment related business. The City Treasurer will also contact the following agencies during the verification process: ► Financial Industry Regulatory Authority (FINRA) Public Disclosure Report File (1- 800-289-9999). ► State of California Department of Corporations (1-916-445-3062). The City Treasurer maintains a listing of financial institutions which are approved for investment purposes. All Broker/Dealers and financial institutions that provide investment services will be subject to City Council approval. Each securities dealer shall provide monthly and quarterly reports filed pursuant to U.S. Treasury Department regulations. Each mutual fund shall provide a prospectus and statement of additional information. 2. Financial Institutions will be required to meet the following criteria in order to receive City funds for deposit or investment (see Appendix E, "Listing of Approved Financial Institutions"): A. Insurance - Public Funds shall be deposited only in financial institutions having accounts insured by the Federal Deposit Insurance Corporation (FDIC). B. Collateral - The amount of the City's deposits or investments not insured by the FDIC —shall be collateralized by securities with market values of 110%, or by mortgages with market values 150%, of the amount of invested funds plus unpaid interest earnings. C. Disclosure - Each financial institution maintaining invested funds in excess of the FDIC insured amount shall furnish the City a copy of the most recent Call Report. The City shall not invest in excess of the FDIC insured amount in banking institutions which do not disclose to the city a current listing of securities pledged for collateralization in public monies. X PERMISSIBLE DEPOSITS AND INVESTMENTS Permissible deposits and investments are summarized below. A more comprehensive list is included in Appendix A. Permissible Investments and Limitations (See Appendix A for Additional Information) Maximum Allocation Maximum Maturity Restrictions Checking & Savings Accounts FDIC Insured & Sweep Accounts 85% Portfolio Current/ On Demand Sweep Account U.S. Treasuries and/or GSE's ,� ifil:Rl#As.,, ...... # . .... K B 200 Permissible Investments and Limitations Maximum Maximum Restrictions (See Appendix A for Additional Information) Allocation Maturity <= $250,000, Certificates of Deposit - FDIC Insured 60% Portfolio 3 Years including interest per institution <=$30,0000,000 U.S. Treasury Bills, Notes and Bonds, and Government National 100% Portfolio 3 Years maturing 3-10 Mortgage Association (GNMA) Securities Yrs. <=$30,0000,000 _ maturing 3-10 Local Agency Bonds/California Local Agency Obligations 100% Portfolio 10 Years Yrs. Long tern "A, A2, A" or better U.S. Government Agency Securities and Federal Government Securities (except collateralized mortgage obligations (CMO's) or structured notes which contain embedded rate options): - Federal National Mortgage Association (FNMA) $20,000,000 3 Years - Federal Home Loan Bank Notes & Bonds (FHLB) $25,000,000 3 Years - Federal Farm Credit Bank (FFCB) $30,000,000 3 Years - Federal Home Loan Mortgage Corporation (FHLMC) $20,000,000 3 years Prime Commercial Paper including Temporary Liquidity Guarantee 15% Portfolio 90 Days $5,000,000 per Program (TLGP) - issuer maximum. Local Agency Investment Fund (LAIF) 30% Portfolio Current / On Demand $40 million per account. Money market mutual funds regulated by the SEC that consist only of US 20% Portfolio Current / Maintain $1 per Treasury Securities or GSE's and maintain a par value of $1 per share On Demand share par value - $5,000,000 max Corporate Notes 10% 3 Years per issuer AA rated or better $10,000,000 max Corporate Notes - Temporary Liquidity Guarantee Program (TLGP) 20% 3 Years per issuer, AA rated or better. Requires Professionally Managed Account 10% 3 Years City Council - Approved RFP Long -Term Scale S&P AAA, AA+, AA, AA-, A+, A Moody's Aaa, Aa1, Aa2, Aa3, Al, A2 Fitch AAA, AA+, AA, AA-, A+, A 1. Checking Savings and Sweep Accounts - The City will only maintain checking, savings, and sweep accounts with FDIC insured financial institutions. As authorized by the City Council, a U.S. Treasury and/or U.S. Agency Securities Money Market Sweep Account with a $50,000 target balance may be maintained in conjunction with the checking account. 9 `" 201 2. Certificates of Deposit - As authorized in Government Code Section 53649, Certificates of Deposit are fixed term investments which are required to be collateralized from 1 10% to 150% depending on the specific security pledged as collateral in accordance with Government Code Section 53652. There are no portfolio limits on the amount or maturity for this investment vehicle. Collateralization will be required for Certificates of Deposits in excess of the FDIC insured amount. The type of collateral is limited to City authorized investments. Collateral will always be held by an independent third party from the institution that sells the Certificates of Deposit to the City. Evidence of compliance with State Collateralization policies must be supplied to the City and retained by the City Treasurer as follows: A. Certificates of Deposits Insured by the FDIC: The City Treasurer may waive collateralization of a deposit that is federally insured. Certificates of Deposit in excess of FDIC Limits: The amount not federally insured shall be 110% collateralized securities or 150% mortgages market value of that amount of invested funds plus unpaid interest earnings. The City's Investment Policy limits the percentage of Certificates of Deposit to 60% of the portfolio. ➢ The City does not allow investments in CDAR's, or negotiable (secondary market) certificates of deposit. U.S. Treasury Bills Notes and Bonds and Government National Mortgage Associations (GNMA) securities - The City may invest in U.S. Treasury bills, notes, and bonds, and GNMA securities directly issued and backed by the full faith and credit of the U.S. Government. The City's Investment Policy limits investments in U.S. Treasury issues and GNMA's to 100% of the portfolio. ➢ The City's Investment Policy does not allow investments in state indebtedness. 4. U.S. Government Agency Securities and Federal Government Securities - The City may invest in securities issued by U.S. Government instrumentalities and agencies (commonly referred to as government sponsored enterprises or GSE's). These securities are not backed by the full faith and credit of the U.S. Government. Publicly owned GSE's include Federal National Mortgage Association (FNMA), Federal Home Loan Mortgage Corporation (FHLMC) and Student Loan Marketing Association (SLMA). Non -publicly owned GSE's include the Federal Home Loan Bank (FHLB), Federal Farm Credit Bank (FFCB), Federal Land Bank (FLB) and Federal Intermediate Credit Bank (FICB). The City's Investment Policy allows investment only in securities of FNMA, FHLMC, FHLB and FFCB. For Fiscal Year 2010/2011, the maximum face amount per issuer is $20 million for FNMA and FHLMC, $25 million for FHLB and $30 million for FFCB. In addition, no more than 30% of the portfolio surplus may be invested in all GSE's combined with a maximum $10 million face amount per purchase. Prime Commercial Paper - As authorized in Government Code Section 53601(g), a portion of the City's portfolio may be invested in commercial paper of the highest rating (A-1 or P- 1) as rated by Moody's or Standard and Poor's. There are a number of other qualifications 202 10 regarding investments in commercial paper based on the financial strength of the corporation and the size of the investment. The City's Investment Policy permits investments in commercial paper with the following limitations: A. Maximum 15% of the portfolio. B. Maximum maturity of 90 days. C. Maximum of $5 million per issuer. These limitations are more restrictive than the State code allowed amounts of 25 % of the total portfolio with maturities up to 270 days with no per -issuer limitations. The City is also permitted to invest in commercial paper issued under the FDIC Temporary Liquidity Guarantee Program subject to the aforementioned commercial paper limitations. 6. State Treasurer's Local Agency Investment Fund (LAIF) - As authorized in Government Code Section 16429.1 and by LAIF procedures, local government agencies are each authorized to invest a maximum of $50 million per account in this investment program administered by the California State Treasurer. The City Treasurer may not invest more than $40 million per account in LAIF. The City's investment in LAIF is allowable as long as the average maturity of its investment portfolio does not exceed two years, unless specific approval is authorized by the City Council. The City has two accounts with LAIF and limits investment to 30% of the portfolio. 7. Money Market Mutual Funds - As authorized in Government Code Section 53601(k), local agencies are authorized to invest in shares of beneficial interest issued by diversified management companies (mutual funds) in an amount not to exceed 20% of the agency's portfolio. There are a number of other qualifications and restrictions regarding allowable investments in corporate notes and shares of beneficial interest issued by mutual funds which include (1) attaining the highest ranking or the highest letter and numerical rating provided by not less than two of the three largest nationally recognized rating services, or (2) having an investment advisor registered with the Securities and Exchange Commission with not less than five years' experience investing in the securities and obligations and with assets under management in excess of five hundred million dollars ($500,000,000). The City's Investment Policy only allows investments in mutual funds that are money market funds maintaining a par value of $1 per share that invest in direct issues of the U.S. Treasury and/or US Agency Securities with an average maturity of their portfolio not exceeding 90 days and the City limits such investments to 20% of the portfolio. 8. Corporate Notes - As authorized in Government Code Section 53601 (j), local agencies may invest in corporate notes. The notes must be issued by corporations organized and operating in the United States or by depository institutions licensed by the United States or any other state and operating in the United States. The City's Investment Policy allows investment in corporate notes authorized by the Government Code with the following limitations: ► Maturities shall not exceed three years from date of purchase. ► Eligible notes shall be regularly quoted and traded in the marketplace. ► Eligible notes shall be rated "AA"or better. ► Total investment shall not exceed 10% of the portfolio for non- Temporary Liquidity Guarantee Program (TLGP) Corporate Notes and 20% of the portfolio for O3 n 11 TLGP Corporate Notes, and ► The maximum aggregate investment shall not exceed $5 million face amount for each issuer. This is more restrictive than the State code allowed amounts of 30% of the total portfolio with maturities up to five years with no per -issuer limitations. The City is also permitted to invest in corporate notes issued under the FDIC Temporary Liquidity Guarantee Program subject to the aforementioned corporate note limitations, except that corporate notes issued under the Temporary Liquidity Guarantee Program or otherwise backed by the United States government shall be limited to 20% of the portfolio and the maximum aggregate investment for such notes shall not exceed $10 million face amount for each issuer. 9. Professionally Managed Account(s) - The City Treasurer may place up to 10% of the portfolio with a professional portfolio management firm ("PPMF"). The PPMF will be approved by the City Council based upon the City Treasurer's recommendation pursuant to completion of a request for proposal (RFP) as outlined in Appendix G. The PPMF shall have: (a) An established professional reputation for asset or investment management; (b) Knowledge and working familiarity with State and Federal laws governing and restricting the investment of public funds; (c) Substantial experience providing investment management services to local public agencies whose investment policies and portfolio size are similar to those of the City; (d) Professional liability (errors and omissions) insurance and fidelity bonding in such amounts as are required by the City; (e) Registration with the Securities and Exchange Commission under the Investment Advisers Act of 1940. Before engagement by the City and except as may be specifically waived or revised, the PPMF shall commit to adhere to the provisions of the City's Investment Policy with the following exceptions: (f) The PPMF may be granted the discretion to purchase and sell investment securities in accordance with Appendix I of this Investment Policy; (g) The PPMF is not required to adhere to the buy -and -hold policy of the City's Investment Policy, and; (h) The PPMF does not need City Manager or City Treasurer approval to make permissible investments as detailed in column 8 of Appendix H of this Investment Policy. 10. Local Agency Bonds and California Local Agency Obligations - The City may invest in California local agency obligations pursuant to 56301(a) and 53301(e). 53601(a) pertains to investing in bonds issued by a local agency, department, board, agency or authority of the local agency. 53601(e) pertains to investing in bonds and other defined indebtedness of a local agency or department, board, agency or authority of the local agency within the State of California. The City's Investment Policy limits investments in Local Agency Bonds and California Local Agency obligations to 30% of the portfolio with up to a ten year maximum maturity. In addition, the Agency obligations must.be invested in the long term rating of A, A2, A or better by S&P, Moody's or Fitch. 12 to204 In the case of an initial public offering, including refinancings, the Treasurer may purchase directly from the Bond Underwriter. If the case of secondary issues, the Treasurer will rely on the approved Broker/Dealers. XI INVESTMENT POOLS There are three (3) types of investment pools: ► State -run pools (e.g., LAIF); ► Pools that are operated by a political subdivision where allowed by law and the political subdivision is the trustee (e.g., County Pools); ► Pools that are operated for profit by third parties. The City's Investment Policy permits investment only in pools authorized in Section X. . XII PAYMENT AND CUSTODY The City shall engage qualified third party custodians to act in a fiduciary capacity to maintain appropriate evidence of the City's ownership of securities and other eligible investments. Such custodians shall disburse funds, received from the City for a purchase, to the broker, dealer or seller only after receiving evidence that the City has legal, record ownership of the securities. Even though ownership is evidenced in book -entry form rather than by actual certificates, this procedure is commonly accepted as the delivery versus payment (DVP) method for the transfer of securities. XIII INTEREST EARNING DISTRIBUTION POLICY Interest earnings are generated from pooled investments and specific investments. 1. Pooled Investments - It is the general policy of the City to pool all available operating cash of the City of La Quinta, La Quinta Redevelopment Agency and La Quinta Financing and Housing Authorities and allocate interest earnings, in the following order, as follows: A. Payment to the General Fund of an amount equal to the total annual bank service charges as incurred by the general fund for all operating funds as included in the annual operating budget. B. Payment to the General Fund of a management fee equal to 5% of the annual pooled cash fund investment earnings. C. Payment to each fund of an amount based on the average computerized daily cash balance included in the common portfolio for the earning period. 2. Specific Investments - Specific investments purchased by a fund shall incur all earnings and expenses to that particular fund. " 205 13 XIV INTERNAL CONTROLS AND INDEPENDENT AUDITOR The City Treasurer shall establish a system of internal controls to accomplish the following objectives: ► Safeguard assets; ► The orderly and efficient conduct of its business, including adherence to management policies; ► Prevention or detection of errors and fraud; ► The accuracy and completeness of accounting records; and ► Timely preparation of reliable financial information. While no internal control system, however elaborate, can guarantee absolute assurance that the City's assets are safeguarded, it is the intent of the City's internal control to provide a reasonable assurance that management of the investment function meets the City's objectives. The internal controls shall address the following: 1. Control of collusion. Collusion is a situation where two or more employees are working in conjunction to defraud their employer. 2. Separation of transaction authority from accounting and record keeping. By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved. 3. Custodial safekeeping. Securities purchased from any bank or dealer including appropriate collateral (as defined by State Law) shall be placed with an independent third party for custodial safekeeping. 4. Avoidance of physical delivery securities. Book entry securities are much easier to transfer and account for since actual delivery of a document never takes place. Delivered securities must be properly safeguarded against loss or destruction. The potential for fraud and loss increases with physically delivered securities. 5. Clear delegation of authority to subordinate staff members. Subordinate staff members must have a clear understanding of their authority and responsibilities to avoid improper actions. Clear delegation of authority also preserves the internal control structure that is contingent on the various staff positions and their respective responsibilities as outlined in the Segregation of Major Investment Responsibilities appendices. 6. Written confirmation or telephone transactions for investments and wire transfers. Due to the potential for error and improprieties arising from telephone transactions, all telephone transactions shall be supported by written communications or electronic confirmations and approved by the appropriate person. Written communications may be via fax if on letterhead and the safekeeping institution has a list of authorized signatures. Fax correspondence must be supported by evidence of verbal or written follow-up. 7. Development of a wire transfer agreement with the City's bank and third party custodian. This agreement should outline the various controls, security provisions, and delineate responsibilities of each party making and receiving wire transfers. The System of Internal Controls developed by the City, shall be reviewed annually by the independent auditor in connection with the annual audit of the City's Financial Statements. 14 206 The independent auditor's letter on internal control over financial reporting and compliance as it pertains to cash and investments, if any, shall be directed to the City Manager who will direct the City Treasurer to provide a written response to the independent auditor's letter. The auditor's letter, as it pertains, to cash and investment activities and the City Treasurer's response shall be provided to the City's Investment Advisory Board for their consideration. Following the completion of each annual audit, the independent auditor shall meet with the Investment Advisory Board and discuss the auditing procedures performed and the review of internal controls for cash and investment activities. See Appendix D, "Segregation of Major Investment Responsibilities." Mr The City Treasurer shall submit a monthly Treasurers Report to the City Council and the Investment Advisory Board that includes all cash and investments under the authority of the Treasurer. The Treasurer's Report shall summarize cash and investment activity and changes in balances and include the following: ► A certification by the City Treasurer. ► A listing of purchases and sales/maturities of investments. ► Cash and Investments categorized by authorized investments, except for LAIF which will be provided quarterly and show yield and maturity. ► Comparison of month end actual holdings to Investment. Policy limitations. ► Current year and prior year monthly history of cash and investments for trend analysis. P. Balance Sheet. ► Distribution of cash and investment balances by fund. ► A year to date historical cash flow analysis and projection for the next six months. ► A two-year list of historical interest rates. XVI FINANCIAL ASSETS AND INVESTMENT ACTIVITY NOT SUBJECT TO THIS POLICY The City's Investment Policy does not apply to the following: ► Cash and Investments raised from Conduit Debt Financing; ► Funds held in trust in the City's name in pension or other post -retirement benefit programs; ► Cash and Investments held in lieu of retention by banks or other financial institutions for construction projects; ► Short or long term loans made to other entities by the City or Agency; and Short term (Due to/from) or long term (Advances from/to) obligations made either between the City and its funds or between the City and Agency. XVII INVESTMENT OF BOND PROCEEDS The City's Investment Policy shall govern bond proceeds and bond reserve fund investments. California Code Section 5922 (d) governs the investment of bond proceeds and reserve funds in accordance with bond indenture provisions which shall be structured in accordance with the City's Investment Policy. 15 2�� Arbitrage Requirement - The US Tax Reform Act of 1986 requires the City to perform arbitrage calculations as required and return excess earnings to the US Treasury from investments of proceeds of bond issues sold after the effective date of this law. These arbitrage calculations may be contracted with an outside source to provide the necessary technical assistance to comply with this regulation. Investable funds subject to the 1986 Tax Reform Act will be kept segregated from other funds and records will be kept in a fashion to facilitate the calculations. The City's investment position relative to the new arbitrage restrictions is to continue pursuing the maximum yield on applicable investments while ensuring the safety of capital and liquidity. It is the City's position to continue maximization of yield and to rebate excess earnings, if necessary. XVIII INVESTMENT ADVISORY BOARD - CITY OF LA QUINTA The Investment Advisory Board (IAB) is a standing board composed of five members from the public that are appointed by the City Council. Background information will be requested and potential candidates must agree to a background check and verification. On an annual basis, in conjunction with the Political Reform Act disclosure statutes, or at any time if a change in circumstances warrants, each board member will provide the City Council with a disclosure statement which identifies any matters that have a bearing on the appropriateness of that member's service on the board. All board members shall report annually to the City Clerk on Form 700, Statement of Economic Interests, any activities, interests, or relationships that may be, or have the appearance of, a conflict of interest. The IAB must meet at least quarterly, but usually meets monthly, to: 1. Review at least annually the City's Investment Policy and recommend appropriate changes; 2. 3. Review monthly treasury report and note compliance with the Investment Policy and adequacy of cash and investments for anticipated obligations; 4. Receive and consider other reports provided by the City Treasurer; 5. Meet with the independent auditor after completion of the annual audit of the City's financial statements, and receive and consider the auditor's comments on auditing procedures, internal controls and findings for cash and investment activities, and; 6. Serve as a resource for the City Treasurer on matters such as proposed investments, internal controls, use or change of financial institutions, custodians, brokers and dealers. The IAB will report to the City Council after each meeting either in person or through correspondence at a regular City Council meeting. See Appendix B: "Investment Advisory Board Provisions". XIX INVESTMENT POLICY ADOPTION The City's Investment Policy will be reviewed annually by the City's Investment Advisory Board and the City Treasurer. The Investment Advisory Board will forward the Investment Policy with any revisions to the City Manager and City Attorney for their review and comment. A joint 16 ..„ 208 meeting will be held with the Investment Advisory Board, City Manager, City Attorney, and City Treasurer to review the Investment Policy and any comments prior to submission to the City Council for their consideration. The Investment Policy shall be adopted by resolution of the City Council annually before the end of June of each year. 17 2:'9 Q x 'v C a a Q N U) 2 0_ XI U C U7 rn E c O U O lU U) O) �U C U O. 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W d2^) .W.. 0 .W.. 0 ? m 0 0 0 W 22 E m D Z 0 LL 0 E a E N C f- a W z z W c0 UL W W W y p W W Ho v N c m aNm ¢ you WH L U S c W tq0 IS C,6 ai0 W LLB' li W `o E0 O oDJ C@ P O PO O o 7z �y 0.0 _ o> U Ut a N a 19 210 El o C C N O S W E > � O o m5 «n m U 4 3a 0 c Q W W o E W ti d Wo «Q =t.o C N n b a o N o 5 W c Q id c W m n a c c€ w m L rn W «a >«�' S ui J C j C C O- J 00 U J 0 oa' E cELL 5 U' Win W W dmE c m ai 'ai w aci J n W N o ._ O E N W N T a C 0 C O N N Ccd C C n W. �O. r W a W— - W Q M C N N D E 2 a y N N a W W 6 N ~O C N C N M a.N. C G c L W C W 0 O C- d J a N O E W W O E W y C y o H W, w `W E E 0 m c N E U N c0anyy9o9n oZyriv9c iL ca W C « DWt Ut O mvaZW �LLt/1mE mWQ�U W« W E a16>c Ea Q ap C OW NOW y Q > 7 r.sz r5o = d O_ Y C O m Zw O Na O. C N W W K VO O wWw fn c o c w 2 5 y o » a E 00 w E E r E U n o moo. aai� U'^ U" Z'� € r Nma �� W i. y U„ W 3 C 9`0 00 ma oM ma W N >c_ E c 0a c c W _0a W m r W M W W £ J o c` J 8 GO FL K a > om mo: nd o c occ Ea c= o. yE -c do 0 W c_ n a)W c_ - c a m 008a yw W. vo 0- ay 10 m -c 0 W- o E v e 0 A j o j U L J O N 4 W ui 0 TNa m5 w� <j a«cin oa '-_� $c o, C O T'N N c T� E L_ N 0 Ti o CO L ._ 00 J C 3 N a 0- U � m v� LL CN a= nLL C A 10 8 m a �no—, c W 6- J c a E O 0, 0 W W �n W O oiL A rW Aii ono c o So m NNV AW Pa c 3,� Va ~4LL ON Qc d uia NLL c> '4 n0 Y> cmw E n- a «Ovo 2Eva` `o 0 d= �8Z W0ca 0 E nW� E_ a�0c m cl a 8 00 v i.2 w ',c m W 0'00a a � jW N s J w rt. N J W 0 y W N W N a W N O.- > S« O' W 0 cc9 Sa ao Ea vc cf£ Ea m€ w W W c as `0 da y,5 ',�v TW T C O W O N O W O O V. w U O L N E O {p O C W i _ f au UCT CE %— = �H N� Q.r.. oaw W` a'U E cd �U W oo aUi� vd QM Mao IL-iq H o �I � N O O W 9 0 0 LL LL m O) I 211 Appendix B City of La Quinta Municipal Code Chapter 2.70 INVESTMENT ADVISORY BOARD PROVISIONS Sections: 2.70.010 General Rules Regarding Appointment. 2.70.020 Board meetings. 2.70.030 Board functions. 2.70.010 General rules regarding appointment A. Except as set out below, see Chapter 2.06 for General Provisions. B. The Investment Advisory Board (the"board") is a standing board composed of five (5) members from the public that are appointed by city council. C. Applicants for the board should have a background in finance, preferably with knowledge and/or experience in markets, controls and accounting for securities. Background information will be requested and potential candidates must agree to a background check and verification. D. On an annual basis, in conjunction with the Political Reform Act disclosure statutes, or at any time if a change in circumstances warrants, each board member will provide the City Council with a disclosure statement which identifies any matters.that have a bearing on the appropriateness of that member's service on the board. Such matters may include, but are not limited to, changes in employment, changes in residence, or changes in clients. E. To promote continuity, the expiration of the terms of the members of the board shall be staggered. The term of service is three years, with one or two terms expiring each year. 2.70.020 Board meetings. The Board usually will meet monthly, but this schedule may be extended to quarterly meetings upon the concurrence of the Board and the City Council. The specific meeting dates will be determined by the Board Members and meetings may be called for on an as needed basis. 2.70.030 Board functions. A. The principal functions of the Board are: (1) review at least annually the City's Investment Policy and recommend appropriate changes; (2) review monthly Treasury Report and note compliance with the Investment Policy and adequacy of cash and investments for anticipated obligations; (3) receive and consider other reports provided by the City Treasurer; (4) meet, with the independent auditor after completion of the annual audit of the City's financial statements, and receive and consider the auditor's comments on auditing procedures, internal controls, and findings for cash and investment activities, and; (5) serve as a resource for the City Treasurer on matters such as proposed investments, internal controls, use or change of financial institutions, custodians, brokers and dealers. B. The Board, will report to the City Council after each meeting either in person or through correspondence at a regular City Council meeting. 20 is 212 Appendix C City of La Quinta Municipal Code Chapter 3.08 INVESTMENT OF MONEYS AND FUNDS Sections: 3.08.010 Investment of city moneys and deposit of securities. 3.08.020 Authorized investments. 3.08.030 Sales of securities. 3.08.040 City bonds. 3.08.050 Reports. 3.08.060 Deposits of securities. 3.08.070 Trust fund administration. 3.08.010 Investment of city moneys and deposit of securities. Pursuant to, and in accordance with, and to the extent allowed by, Sections 53607 and 53608 of the Government Code, the authority to invest and reinvest moneys of the city, to sell or exchange securities, and to deposit them and provide for their safekeeping, is delegated to the city treasurer. (Ord. 2 § 1 (part), 1982) 3.08.020 Authorized investments. Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is authorized to purchase, at their original sale or after they have been issued, securities which are permissible investments under any provision of state law relating to the investing of general city funds, including but not limited to Sections 53601 and 53635 of the Government Code, as said sections now read or may hereafter be amended, from moneys in his custody which are not required for the immediate necessities of the city and as he may deem wise and expedient, and to sell or exchange for other eligible securities and reinvest the proceeds of the securities so purchased. (Ord. 2 § 1 (part), 1982) 3.08.030 Sales of Securities. From time to time the city treasurer shall sell the securities in which city moneys have been invested pursuant to this chapter, so that the proceeds may, as appropriate, be applied to the purchase for which the original purchase money may have been designated or placed in the city treasury. (Ord.2 § I (part), 3.08.040 City bonds. Bonds issued by the city and purchased pursuant to this chapter may be cancelled either in satisfaction of sinking fund obligations or otherwise if proper and appropriate; provided, however, that the bonds may be held uncancelled and while so held may be resold. (Ord. 2 § 1 (part), 1982) 21 �.n 213 3.08.050 Reports. The city treasurer shall make a monthly report to the city council of all investments made pursuant to the authority delegated in this chapter. (Ord. 2 § 1 (part), 1982) 3.08.060 Deposits of securities. Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is authorized to deposit for safekeeping, the securities in which city moneys have been invested pursuant to this chapter, in any institution or depository authorized by the terms of any state law, including but not limited to Section 53608 of the Government Code as it now reads or may hereafter be amended. In accordance with said section, the city treasurer shall take from the institution or depository a receipt for the securities so deposited and shall not be responsible for the securities delivered to and receipted for by the institution or depository until they are withdrawn therefrom by the city treasurer. (Ord. 2 § 1 (part), 1982 3.08.070 Trust fund administration. Any departmental trust fund established by the city council pursuant to Section 36523 of the Government Code shall be administered by the city treasurer in accordance with Section 36523 and 26524 of the Government code and any other applicable provisions of law. (Ord. 2 § 1 (part), 1982) 22 " 21.4 Appendix D SEGREGATION OF MAJOR INVESTMENT RESPONSIBILITIES Function Responsible Parties Develop and Recommend Modifications Investment Advisory Board to City's Formal Investment Policy and City Treasurer Review City's Investment Policy City Manager and Recommend City Council Action and City Attorney Adopt Formal Investment Policy City Council Implement Formal Investment Policy City Treasurer Review Financial Institutions & Select Investments City Treasurer Acknowledge Investment Selections CityManagerDr 5i ' 'I ti�sl nee Wti 4-0. Execute Investment transactions City Treasurer or City Manager Confirm Wires (if applicable) Accounting Manager or Financial Services Assistant Record Investment Transactions in City's Accounting Manager or Accounting Records Financial Services Assistant Investment Verification (match broker confirmation City Treasurer and Financial to City investment records) Services Assistant Reconcile Investment Records to Accounting Records and Bank Statements Financial Services Assistant Reconcile Investment Records to Treasurers Report of Investments Accounting Manager Security of Investments at City Accounting Manager or Senior Secretary Security of Investments outside City Third Party Custodian Review Internal Control Procedures External Auditor 23 N 215 Appendix E LISTING OF APPROVED FINANCIAL INSTITUTIONS 1. Banking Services Wells Fargo Bank, Government Services, Los Angeles, CA (Banking Services) 2. Custodian Services Bank of New York/Mellon, Los Angeles CA 3. Deferred Compensation International City/County Management Association Retirement Corporation 4. Broker/Dealer Services Banc of America Securities/ Li1 f, San Francisco, CA Morgan Stanley, San Rafael, CA CitiGroup, Costa Mesa, CA 5. Government Pool State of California Local Agency Investment Fund City of La Quinta Account La Quinta Redevelopment Agency Account 6. Bond Trustees 1991 City Hall Revenue Bonds - US Bank 1991 RDA Project Area 1 -US Bank 1992 RDA Project Area 2 - US Bank 1994 RDA Project Area 1 - US Bank 1998 RDA Project Area 1 &2, — US Bank 2001 RDA Project Area 1 — US Bank 2002 RDA Project Area 1 — US Bank 2003 RDA Project Area 1 US Bank MITI Assessment Districts — US Bank No Changes to this listing may be made without City Council approval PZI 21.6 Appendix F BROKER/DEALER QUESTIONNAIRE AND CERTIFICATION 1. Name of Firm: 2. Address: 3. Telephone: (_) (_ 4. Broker's Representative to the City (attach resume): Telephone: (_) 5. Manager/Partner-in-charge (attach resume): T 6. List all personnel who will be trading with or quoting securities to City employees (attach -resume) Name: Title: Telephone: 7. Which of the above personnel have read the City's Investment Policy? 8. Which instruments are offered regularly by your local office? (Must equal 100%) % U.S. Treasuries % BA's % Commercial Paper % CD's % Mutual Funds % Agencies (specify): • Repos • Reverse Repos % CMO's % Derivatives % Stocks/Equities • Other (specify): 9. References -- Please identify your most directly comparable public sector clients in our geographical area. Entity 25 Entity 14 211 Contact Telephone Client Since Contact Telephone Client Since 10. Have any of your clients ever sustained a loss on a securities transaction arising from a misunderstanding or misrepresentation of the risk characteristics of the instrument? If so, explain. 11 12. 13. Has your firm or your local office ever been subject to a regulatory or state/ federal agency investigation for alleged improper, fraudulent, disreputable or unfair activities related to the sale of securities? Have any of your employees been so investigated? if so, explain. Has a client ever claimed in writing that you were responsible for an investment loss? Yes No If yes, please provide action taken Has a client ever claimed in writing that your firm was responsible for an investment loss? Yes No If yes, please provide action taken Do you have any current or pending complaints that are unreported to FINRA? Yes No If yes, please provide action taken Does your firm have any current, or pending complaints that are unreported to FINRA? Yes No If yes, please provide action taken Explain your clearing and safekeeping procedures, custody and delivery process. Who audits these fiduciary responsibilities? FV - to 218 Latest Audit Report 14. How many and what percentage of your transactions failed? Last month? % $ Last year? % $ 15. Describe the method your firm would use to establish capital trading limits for the City of La Quinta. 16. Is your firm a member in the S.I.P.C. insurance program? Yes No If yes, explain primary and excess coverage and carriers. 17. What portfolio information, if any, do you require from your clients? 18. What reports and transaction confirmations or any other research publications will the City receive? 19. Does your firm offer investment training to your clients? Yes No 20. Does your firm have professional liability insurance? Yes No If yes, please provide the insurance carrier, limits and expiration date. 21. Please list your FINRA/NASD Registration Number 22. Do you have any relatives who work at the City of La Quinta? Yes No If yes, Name and Department 23. Do you maintain an office in California? Yes No 24. Do you maintain an office in La Quinta or Riverside County? Yes No 25. Please enclose the following: ► Latest audited financial statements. ► Samples of reports, transaction confirmations and any other research/publications the City will receive. ► Samples of research reports and/or publications that your firm regularly provides to clients. ► Complete schedule of fees and charges for various transactions. 27 n 21.� ***CERTIFICATION*** I hereby certify that I have personally read the Statement of Investment Policy of the City of La Quinta, and have implemented reasonable procedures and a system of controls designed to preclude imprudent investment activities arising out of transactions conducted between our firm and the City of La Quinta. All sales personnel will be routinely informed of the City's investment objectives, horizons, outlooks, strategies and risk constraints whenever we are so advised by the City. We pledge to exercise due diligence in informing the City of La Quinta of all foreseeable risks associated with financial transactions conducted with our firm. By signing this document the City of La Quinta is authorized to conduct any and all background checks. Under penalties of perjury, the responses to this questionnaire are true and accurate to the best of my knowledge. Broker Date Title Sales Manager and/or Managing Partner* Date Tit W 220 Appendix G Request for Proposals Professional Portfolio Management Firm City of La Quinta, CA The City of La Quinta, CA is soliciting Requests for Proposals (RFP) from interested firms for the provision of a discretionary investment management services for City of La Quinta, CA. The portfolio to be managed of the invested assets is will be approximately 10% of the City's investment portfolio and will be invested between 0 - 3 years. The investment of City of La Quinta, CA's funds is guided by the applicable State statutes and the City of La Quinta, CA's investment policy. A copy of the investment policy is attached for your information. Questions regarding this RFP should be directed to: Name: Title: City of: Address: City, State, Zip Code: Phone Number: John M. Falconer Finance Director/Treasurer La Quinta, CA P.O. Box 1504 La Quinta, CA 92247-1504 (760)777-7150 I. CRITERIA FOR EVALUATION AND SELECTION ■ Experience of the firm in providing services to public sector entities of similar size and with similar investment objectives; ■ Professional experience and qualifications of the individuals assigned to the account; ■ Portfolio management resources, investment philosophy and approach; ■ Responsiveness to the RFP, communicating an understanding of the overall program and services required; ■ Reporting capabilities; ■ Fees. II. SELECTION TIMETABLE A. [Month, Day and Year] Proposals due by [Time] PST. B. [Month, Day and Year] Proposals evaluated: to be determined C. [Month, Day and Year] [City of La Quinta, CA] [Board/Council] approves selection and awards contract. III. FORMAT FOR PROPOSALS Please format your response to this RFP in the following manner: A. Organization 29 2�1 1. Describe your organization, date founded, ownership and other business affiliations. Provide number and location of affiliated offices. Specify the number of years your organization has provided investment management service. 2. Describe your firm's revenue sources (e.g., investment management, institutional research, etc.) and comment on your firm's financial condition. 3. Within the past three years, have there been any significant developments in your organization (e.g., changes in ownership, new business ventures)? Do you expect any changes in the near future? 4. Describe any U.S. Securities and Exchange Commission (SEC) censures or litigation involving your organization, any officer, or employee at any time in the last ten years. 5. Describe the firm's fiduciary liability and/or errors and omissions insurance coverage. Include dollar amount of coverage. B. Personnel Identify the number of professionals employed by your firm by classification. 2. Provide an organization chart showing function, positions, and titles of all the professionals in your organization. 3. Provide biographical information on investment professionals that will be involved in the decision -making process for our portfolio, including number of years at your firm. Identify the person who will be the primary portfolio manager assigned to the account. 4. Describe your firm's compensation policies for investment professionals and address any incentive compensation programs. C. Assets Under Management 1 . Summarize your institutional investment management asset totals by category for your latest reporting period in the following table: Governmental Governmental Pension Non Governmental Pension Other Restrictive Number Operating Funds Number of Funds of Clients Clients S 5 $ N/A N/A E N/A N/A 30 .0 222 Corporate $ N/A N/A High Net Worth Client $ N/A N/A Endowmental/Foun- $ N/A N/A dation 2. Provide the number of separate accounts whose portfolios consist of operating funds. 3. List in the following table the percentage by market value of aggregate assets under all governmental accounts under management for your latest reporting period: Type of Asset U.S. Treasury securities Federal Agency obligations Corporate securities rated AAA -AA Corporate securities rated A Corporate securities rated BBB or lower Other (specify Percent by Market Value 4. Describe the procedures that your firm has in place to address the potential or actual credit downgrade of an issuer and to disclose and advise a client of the situation. 5. Provide data on account/asset growth over the past five years. Indicate the number of government accounts gained and the number of government accounts lost. 6. List your five governmental largest clients. Identify those that are exclusively operating fund relationships and/or those that are other relationships (e.g., bond fund, retirement fund). 7. Provide a copy of the firm's Form ADV, Parts I and II (including all schedules). 8. Provide proof of State of California Registration, if your firm is not eligible for SEC registration. 9. Provide a sample contract for services. 31 N 22 D. Philosophy/Approach 1. Describe your firm's investment philosophy for public clients, including your firm's philosophy regarding average duration, maturity, investment types, credit quality, and yield. 2. Describe in detail your investment process, as you would apply it to City of La Quinta, CA's portfolio. 3. What are the primary strategies for adding value to portfolios? 4. Describe the process you would recommend for establishing the investment objectives and constraints for this account. 5. Describe in detail your process of credit risk management, including how you analyze credit quality, monitor credits on an ongoing basis, and report credit to governmental accounts. 6. Describe your firm's trading methodology. 7. Describe your firm's decision -making process in terms of structure, committees, membership, meeting frequency, responsibilities, integration of research ideas, and portfolio management. 8. Describe your research capabilities as they would pertain to governmental accounts. What types of analysis do you use? 9. Describe the firm's approach to managing relationships with the broker -dealer community. E. Portfolio Management 1. Are portfolios managed by teams or by one individual? 2. What is the average number of accounts handled per manager? 3. Which professional staff member will be the primary client contact for City of La Quinta, CA? 4. How frequently are you willing to meet with us? 5. Describe procedures used to ensure that portfolios comply with client investment objectives, policies, and bond resolutions. F. Fees Charged 1. Please include a copy of your firm's fee schedule applicable to this RFP. 2. Identify any expenses that would not be covered through this fee structure'and would be required in order to implement the firm's program. 32 224 3. Is there a minimum annual fee? G. Performance Reporting 1. Please report on all accounts under $100 million. 2. Please provide performance history for governmental accounts for the last five years. 3. Please provide risk measurements for governmental accounts for the last five years. 4. Indicate whether your returns are calculated and compiled in accordance with the Association for Investment Management and Research_ (AIMR/CFA Institute) standards. 5. Do your reports conform to the State of California reporting standards? Are you willing to customize your reports to meet our specifications? 6. How will you notify us of investment transactions? 7. Are confirmations of investment transactions sent directly by the broker/dealer to the client? 8. Do your reports include rating information on investments which is required by GASB 40? H. References Provide a list of at least five (5) client references in California. References should be public agencies with portfolio size and investment objectives similar to City of La Quinta, CA. Include length of time managing the assets, contact name, and phone number. I. Insurance Requirements Exhibit A defines the insurance requirements that will need to be met prior to the [Board/Council]'s approval of any agreement for services. J. Submittal of proposals 1. Seven (7) copies of the proposal shall be submitted in a sealed envelope bearing the caption RFP for (City of La Quinta, CA) and addressed to: City of La Quinta, CA P.O. Box 1504 La Quinta, CA 92247-1504 Attention: John Falconer, Finance Director/Treasurer 2. Proposal must be received no later than [Time] PST on [Month, Day, and Year]. 33 `" 225 3. Proposals should be verified before submission. The City of La Quinta, CA shall not be responsible for errors or omissions on the part of the respondent in preparation of a proposal. The City of La Quinta, CA reserves the right to reject any and all proposals, to wave any irregularities, or informalities in the proposals, and to negotiate modifications to any proposal. Enclosures: Investment Policy Treasurers Report 34 ,t 2 2 6 C N a a El C m .F N O E 6@ •O CI N z zzzzOO N N N N N0 N NN N N N E Z Z > z > >NN NC o.°a a�W a 0 0 0 0 0 0 0 0 o 0 0 0} IL z z z z z z z z z z z U a a E r E U Q Q 0 •- a c: E. c c a c c c c �- c c 7'" E c z c c z c z c izi z °' ¢ z U�7 z' z° z z z' z z' z' z0 Q 0 0 n0 0 n o « $ 0 rNF O O O O C a "0 N c 0 c N c N c j N W N c} "UL a a a a N C N c N c N c O a a a N c N c eE 0 Z 0 z 0 z o z> o Z s o 0 0 C'J 0 N 0 N 0 Z 0 Z 0 Z 0 Z O 0 0 N 0 Z 0 Z N uNi n a E N QL J SL. O O a a N NWW E.' L T m L' q �' @ E N p T p N =ic U N' N d N N@ a 0 y o a10i }>>> aNi aNi o��P Y o o o aNi Y y p> o10i o aNi Y aNi Y N N N Z i4 0 Z} Z Z Z f 00wr0N ap Z' N 0 N C y12 a,E N N N Na N j OU O C E O1 L ^N C T CO O T d a C n d j !/1 J N C a Z J 6 N O OP c C C Q t� -p '§ S W V Q W LL m N N '� y N m 0i V v N Q m W N F a c E go d a m A j j E ..'$- E c U Z C J 0 JC`�`�`3��33i!!! mN N (NJ U C BE N V m C Ju Q Q a�i U U c 0 m EE$ %tea = .-... .�. t gip" oq g?pp uM �pp E - go VC N �O i0 i0 10 10 i0 i0 i0 �O i0 YI �O N N a LO fM 227 Appendix 1 Investment Management Process and Risk Except as provided for in Section 27000.3, Government Code Section 53600.3 declares as a trustee each person, treasurer, or governing body authorized to make investment decisions on behalf of local agencies. As trustees are subject to the prudent investor standard. These persons shall act with care, skill, prudence, and diligence under the circumstances then prevailing when investing, reinvesting, purchasing, acquiring, exchanging, selling, and managing funds. Section 53600.5 further stipulates that the primary objective of any person investing public funds is to safeguard principal; secondly, to meet liquidity needs of the depositor; and lastly, to achieve a return or yield on invested funds (Government Code Section 27000.5 specifies the same objectives for county treasurers and board of supervisors). Risk is inherent throughout the investment process. There is investment risk associated with any investment activity and opportunity risk related to inactivity. Market risk is derived from exposure to overall changes in the general level of interest rates while credit risk is the risk of loss due to the failure of the insurer of a security. The market value of a security varies inversely with the level of interest rates. If an investor is required to sell an investment with a five percent yield in a comparable seven percent rate environment, that security will be sold at a loss. The magnitude of that loss will depend on the amount of time until maturity. Purchasing certain allowable securities with a maturity of greater than five years requires approval of the governing board (see Government Code Section 53601). Part of that approval process involves assessing and disclosing the risk and possible volatility of longer -term investments Another element of market risk is liquidity risk. Instruments with unique call features or special structures, or those issued by little known companies, are examples of "story bonds" and are often thinly traded. Their uniqueness often makes finding prospective buyers in a secondary market more difficult and, consequently, the securities' marketability and price are discounted. However, under certain market conditions, gains are also possible with these types of securities. Default risk represents the possibility that the borrower may be unable to repay the obligation as scheduled. Generally, securities issued by the federal government and its agencies are considered the most secure, while securities issued by private corporations or negotiable certificates of deposit issued by commercial banks have a greater degree of risk. Securities with additional credit enhancements, such as bankers acceptances, collateralized repurchase agreements and collateralized bank deposits are somewhere between the two on the risk spectrum. The vast majority of portfolios are managed within a buy and hold policy. Investments are purchased with the intent and capacity to hold that security until maturity. At times, market forces or operations may dictate swapping one security for another or selling a security before maturity. Continuous analysis and fine tuning of the investment portfolio are considered prudent investment management. [...1 The Government Code contains specific provisions regarding the types of investments and practices permitted after considering the broad requirement of preserving principal and maintaining liquidity before seeking yield. These provisions are intended to promote the use of reliable, diverse, and safe investment instruments to better ensure a prudently managed portfolio worthy of public trust. Chapter II. Fund Management Local Agency Investment Guidelines 2010 Issued by California Debt and Investment Advisory Commission ,e 228 36 Appendix J GLOSSARY (Adopted from the Municipal Treasurers Association) The purpose of this glossary is to provide the reader of the City of La Quinta investment policies with a better understanding of financial terms used in municipal investing. AGENCIES: Federal agency securities and/or Government -sponsored enterprises. ASKED: The price at which securities are offered BANKERS' ACCEPTANCE (BA): A draft or bill or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer. BID: The price offered by a buyer of securities. (When you are selling securities, you ask for a bid.) See Offer. BROKER: A broker brings buyers and sellers together for a commission. CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a certificate. Large -denomination CD's are typically negotiable. COLLATERAL: Securities, evidence of deposit or other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies. COMMERCIAL PAPER: Short-term unsecured promissory notes issued by a corporation to raise working capital. These negotiable instruments are purchased at a discount to par value or at par value with interest bearing. Commercial paper is issued by corporations such as General Motors Acceptance Corporation, IBM, Bank America, etc. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual report for the City of La Quinta. It includes five combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance -related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section. CONDUIT FINANCING: A form of Financing in which a government or a government agency lends its name to a bond issue, although it is acting only as a conduit between a specific project and bond holders. The bond holders can look only to the revenues from the project being financed for repayment and not to the government or agency whose name appears on the bond. COUPON: (a) The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value. (b) A certificate attached to a bond evidencing interest due on a payment date. DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. DEBENTURE: A bond secured only by the general credit of the issuer. DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities. DERIVATIVES: (1) Financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, or (2) financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities or commodities). DISCOUNT: The difference between the cost price of a security and its maturity when quoted at 37 H _ 229 lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount. DISCOUNT SECURITIES: Non -interest bearing money market instruments that are issued a discount and redeemed at maturity for full face value, e.g., U.S. Treasury Bills. M DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns. FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., S&L's, small business firms, students, farmers, farm cooperatives, and exporters. 5. 1. FNMAs (Federal National Mortgage Association) - Like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder -owned corporation. The corporation's purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages. FNMA's securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. 2. FHLBs (Federal Home Loan Bank Notes and Bonds) - Issued by the Federal Home Loan Bank System to help finance the housing industry. The notes and bonds provide liquidity and home mortgage credit to savings and loan associations, mutual savings banks, cooperative banks, insurance companies, and mortgage -lending institutions. They are issued irregularly for various maturities. The minimum denomination is $5,000. The notes are issued with maturities of less than one year and interest is paid at maturity. 3. FLBs (Federal Land Bank Bonds) - Long-term mortgage credit provided to farmers by Federal Land Banks. These bonds are issued at irregular times for various maturities ranging from a few months to ten years. The minimum denomination is $1,000. They carry semi-annual coupons. Interest is calculated on a 360-day, 30 day month basis. FFCBs (Federal Farm Credit Bank) - Debt instruments used to finance the short and intermediate term needs of farmers and the national agricultural industry. They are issued monthly with three- and six-month maturities. The FFCB issues larger issues (one to ten year) on a periodic basis. These issues are highly liquid. FICBs (Federal Intermediate Credit Bank Debentures) - Loans to lending institutions used to finance the short-term and intermediate needs of farmers, such as seasonal production. They are usually issued monthly in minimum denominations of $3,000 with a nine -month maturity. Interest is payable at maturity and is calculated on a 360- day, 30-day month basis. 6. FHLMCs (Federal Home Loan Mortgage Corporation) - a government sponsored entity established in 1970 to provide a secondary market for conventional home mortgages. Mortgages are purchased solely from the Federal Home Loan Bank System member lending institutions whose deposits are insured by agencies of the United States Government. They are issued for various maturities and in minimum denominations of $10,000. Principal and interest is paid monthly. Other federal agency issues are Small Business Administration notes (SBA's), Government National Mortgage Association notes (GNMA's), Tennessee Valley Authority notes (TVA's), and Student Loan Association notes (SALLIE-MAE's)• FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits, currently up to $250,000 per deposit through December 31, 2013. FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate is currently 38 w 230 pegged by the Federal Reserve through open - market operations. FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks (currently 12 regional banks) which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHLBs is to liquefy the housing related assets of its members who must purchase stock in their district Bank. FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money. FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and consisting of a seven member Board of Governors in Washington, D.C., 12 regional banks and about 5,700 commercial banks that are members of the system. GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by the FHA, VA or FMHM mortgages. The term "pass-throughs" is often used to describe Ginnie Maes. LAIF (Local Agency Investment Fund) - A special fund in the State Treasury which local agencies may use to deposit funds for investment. There is no minimum investment period and the minimum transaction is $5,000, in multiples of $1,000 above that, with a maximum balance of $50,000,000 for any agency. The City is restricted to a maximum of ten transactions per month. It offers high liquidity because deposits can be converted to cash in 24 hours and no interest is lost. All interest is distributed to those agencies participating on a proportionate share basis determined by the amounts deposited and the length of time they are deposited. Interest is paid quarterly. The State retains an amount for reasonable costs of making the investments, not to exceed one-half of one percent of the earnings. LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes. LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment MARKET VALUE: The price at which a security is trading and could presumably be purchased or sold. MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase --reverse repurchase agreements that establishes each party's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer -lender to liquidate the underlying securities in the event of default by the seller -borrower. MATURITY: The date upon which the principal or stated value of an investment becomes due and payable MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper, bankers' acceptances, etc.) are issued and traded. OFFER: The price asked by a seller of securities. (When you are buying securities, you ask for an offer.) See Asked and Bid. OPEN MARKET OPERATIONS: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the 39 231 economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve's most important and most flexible monetary policy tool. PORTFOLIO: Collection of all cash and securities under the direction of the City Treasurer, including Bond Proceeds. PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) -registered securities broker -dealers, banks and a few unregulated firms. QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits. RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return. REPURCHASE AGREEMENT (RP OR REPO): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security "buyer" in effect lends the "seller" money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RP extensively to finance their positions. Exception: When the Fed is said to be doing RP, it is lending money that is increasing bank reserves. REVERSE REPURCHASE AGREEMENTS (RRP or RevRepo) - A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security"buyer" in effect lends the"seller" money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RRP extensively to finance their positions. Exception: When the Fed is said to be doing RRP, it is lending money that is increasing bank reserves. SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank's vaults for protection. SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution. SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation. SEC RULE 15C3-1: See Uniform Net Capital Rule. STRUCTURED NOTES: Notes issued by Government Sponsored Enterprises (FHLB, FNMA, SLMA, etc.) and Corporations which have imbedded options (e.g., call features, step-up coupons, floating rate coupons, derivative -based returns) into their debt structure. Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the shape of the yield curve. SURPLUS FUNDS: Section 53601 of the California Government Code defines surplus funds as any money not required for immediate necessities of the local agency. The City has defined immediate necessities to be payment due within one week. TREASURY BILLS: A non -interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months or one year. TREASURY BONDS: Long-term coupon -bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities of more than 10 years. TREASURY NOTES: Medium -term coupon -bearing U.S. Treasury securities issued as direct C97 M.^ 232 obligations of the U.S. Government and having initial maturities from two to 10 years. UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker -dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash. UNIFORM PRUDENT INVESTOR ACT: The State of California has adopted this Act. The Act contains the following sections: duty of care, diversification, review of assets, costs, compliance determinations, delegation of investments, terms of prudent investor rule, and application. YIELD: The rate of annual income return on an investment, expressed as a percentage. (a) INCOME YIELD is obtained by dividing the current dollar income by the current market price for the security. (b) NET YIELD or YIELD TO MATURITY is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond. 41 n 233 on # COUNCIL/RDA MEETING DATE: June 21, 2011 ITEM TITLE: Consideration of a Draft Relocation Plan for 78181 Avenida La Fonda (APN: 770-125-003►, 78182 Avenida La Fonda (APN: 770-124-007) and 78153 Main Street (APN: 770-124-004) RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the Draft Relocation Plan for, 78181 Avenida La Fonda (APN: 770-125- 003), 78182 Avenida La Fonda (APN: 770-124-007) and 78153 Main Street (APN: 770-124-004) and authorize the City Manager to submit the Draft Relocation Plan to the State Department of Housing and Community Development, affected residents, and the community at large. FISCAL IMPLICATIONS: Implementing the Relocation Plan will result in the expenditure of up to $120,410, or approximately $40,000 per property, for resident relocation costs. Agency non - housing funds were appropriated when the Agency Board approved the purchase and sale agreements that will result in the relocation. BACKGROUND AND OVERVIEW: La Quinta Redevelopment Project No. 1 ("Project Area No. 1 ") was established in November 1983 to redevelop and expand deficient public infrastructures and facilities, facilitate economic development, expand recreation opportunities, and revitalize the La Quinta Village. As part of redevelopment efforts in the La Quinta Village, the Agency has been acquiring vacant and developed properties. These properties will subsequently facilitate redevelopment in the La Quinta Village, including the expansion of mixed -use development with affordable housing and public improvements. The Agency is acquiring three properties in the La Quinta Village on Avenida La Fonda and Main Street ("Properties"). The Properties are in Project Area No. 1, and are improved with four- and five-plexes that house a total of 14 units of which eight units are occupied. MA 4 234 • 78181 Avenida La Fonda ("La Fonda Five-Plex"): This property consists of five studio units, and the Agency is in escrow to purchase the property. Only two of the units were occupied when Agency negotiations were initiated to acquire the property. One of the units is occupied by an above moderate -Income household and the tenant's income of the other unit is unknown as the tenant is currently unemployed. • 78182 Avenida La Fonda ("La Fonda Four-Plex"): This property consists of four studio units, and was purchased by the Agency on May 27, 2011. Two of the units are occupied by extremely low-income households and two of the units are occupied by very low-income households. • 78153 Main Street ("Main Street Five-Plex"): This property consists of five studio units, and the Agency is in escrow to purchase the property. Two units are occupied by very low-income households and three units are vacant. Since the Properties are occupied, the California Redevelopment Law (CRL), California Government Code Section 7260 et. seq., and the California Relocation Assistance and Real Property Acquisition Guidelines ("Guidelines") require that a Relocation Plan be adopted by the legislative body where a redevelopment project will permanently displace tenants. The City Council must conceptually approve the draft Relocation Plan and authorize staff to circulate the Relocation Plan for the required 30-day review period. After the review period, the City Council will hear public comments and consider adoption of the Relocation Plan. Attachment 1 is the draft Relocation Plan for the Properties for City Council consideration. At the time of this report, the draft Relocation Plan was under review by the City Attorney's office. The Relocation Plan presents: • Survey data concerning the demographic characteristics and present circumstances of the affected residents and their relocation needs; • An assessment of the availability of comparable replacement housing within the City of La Quinta and the surrounding community; • The steps and procedures the Agency will follow to ensure a fair and equitable relocation program; and • An estimate of the potential relocation costs. The data presented in the Relocation Plan was compiled through a series of interviews conducted on May 19 - 20, 2011, and June 2 - 3, 2011. The Relocation Plan also details the relocation assistance program and the scope of the relocation benefits. The relocation assistance program generally entails: n 235 • Informing residents of their relocation rights and the scope of the relocation benefits; • Determining each household's specific housing needs; • Identifying and updating information on replacement housing opportunities; • Identifying Federal, State, and other governmental agency housing program assistance; • Assisting each person with completing relocation assistance applications; • Assisting each displaced household with finding replacement housing opportunities; • Providing relocation payments in accordance with all State standards; and • Establishing an appeal procedure with respect to disputes over relocation benefits. The scope of relocation benefits includes: • Providing moving expense payments based upon the actual cost of using a professional mover or based upon a fixed payment schedule if residents elect to move themselves; and • Providing relocation benefits that include rent differential payments for a 42- month period (funding the difference between their current rent and the comparable unit rent). The total relocation costs are estimated to be $120,410. J101916`n*Ve1ki U7e1%i41LTV The alternatives available to the City Council include: 1. Conceptually approve the Relocation Plan for 78181 and 78182 Avenida La Fonda and 78153 Main Street and authorize the City Manager to submit the Relocation Plan to the State Department of Housing and Community Development; or 2. Do not approve the Relocation Plan for 78181 and 78182 Avenida La Fonda and 78153 Main Street; or 3. Provide staff with alternative direction. Respectfully submitted, Debbie Powell, Economic Development Project Manager 236 Approved for submissi n by: Thomas P. Genovese, City Manager Attachment: 1. Draft Relocation Plan 0 2no ATTACHMENT II LA QUINTA REDEVELOPMENT AGENCY 78495 CALLE TAMPICO LA QUINTA, CA 92253 DRAFT RELOCATION PLAN 78181 AVENIDA LA FONDA ® R S G 78182 AVENIDA LA FONDA 78153 MAIN STREET La Quinta Redevelopment Agency June 21, 2011 ROSENOW SPEVACEK GROUP, INC. www.webrsg.com o 238 DRAFT RELOCATION PLAN 78181 AVENIDA LA FONDA 78182 AVENIDA LA FONDA 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY TABLE OF CONTENTS INTRODUCTION..............................................................................................................................1 RELOCATIONPROGRAM...............................................................................................................2 RELOCATIONBENEFITS................................................................................................................3 PAYMENT OF RELOCATION BENEFITS........................................................................................4 ASSESSMENTOF NEEDS..............................................................................................................5 REPLACEMENT HOUSING RESOURCES......................................................................................8 CONCURRENT RESIDENTIAL DISPLACEMENT...........................................................................8 RELOCATION ASSISTANCE...........................................................................................................8 RELOCATION TAX CONSEQUENCES...........................................................................................9 EVICTIONPOLICY..........................................................................................................................9 GRIEVANCE PROCEDURES..........................................................................................................9 PROJECTED DATES OF DISPLACEMENT.....................................................................................9 ESTIMATED RELOCATION COSTS................................................................................................9 CITIZEN PARTICIPATION AND PLAN REVIEW............................................................................10 NECESSARY RELOCATION RESOURCES....................................................................:.............10 ATTACHMENTS.............................................................................................................................11 N 239 DRAFT RELOCATION PLAN 78181 AVENIDA LA FONDA 78182 AVENIDA LA FONDA 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY INTRODUCTION The La Quinta Redevelopment Agency ("Agency") was established on July 5, 1983 to address conditions of physical and economic blight in the City. Project No. 1 was established in November 1983 to redevelop and expand deficient public infrastructure and facilities, facilitate economic development, expand recreation opportunities, and revitalize the La Quinta Village. The Agency is acquiring three properties ("Properties') in the La Quinta Village on Avenida La Fonda and Main Streets. These Properties, along with the adjacent vacant properties the Agency currently owns, will subsequently facilitate mixed -use development, library and senior center expansion/parking, and affordable housing development. The Properties are depicted in Attachments 1 and 2. The Properties are improved with four- and five-plexes that house a total of 14 units as follows: • 78181 Avenida La Fonda ("La Fonda Five Plex") — the Agency entered into escrow to purchase this property on May 26, 2011. The parcel is approximately 16,000 square feet, is Assessor Parcel Number 770-125-003, and is located on the south side of Avenida La Fonda, across from the La Fonda Four Plex. Only two of the five units are occupied. • 78182 Avenida La Fonda ("La Fonda Four Plex") — this property was purchased by the Agency on May 27, 2011. The parcel is approximately 12,400 square feet, is Assessor Parcel Number 770-124- 007, and is located on the north side of Avenida La Fonda between Desert Club Drive and Main Street. All four units are occupied. • 78153 Main Street ("Main Street Five Plex") — the Agency entered into escrow to purchase this property on May 26, 2011. The parcel is approximately 13,700 square feet, is Assessor Parcel Number 770-124-004, and is located on the south side of Main Street, just east of Desert Club Drive. Only two of the five units were occupied when Agency initiated negotiations to acquire the property. The Properties include 14 studio units of which 8 units are occupied. Based upon the income limits set forth by the Department of Housing and Community Development ("HCD"), two of the units are occupied by Extremely Low Income households, four of the units are occupied by very low Income households, one unit is occupied by an above moderate household, and one tenant's income level could not be identified as the tenant is currently unemployed and does not receive unemployment benefits. The eight households will be permanently displaced, triggering the relocation obligations set forth by California Government Code Section 72610 et. seq. ("Law") and the California Relocation Assistance and Real Property Acquisition Guidelines ("Guidelines'). This Relocation Plan ("Plan") identifies the relocation needs of the eight households and the relocation assistance the Agency will provide. Rosenow Spevacek Group, Inc. ("RSG") has prepared this Plan and will administer the relocation assistance per Agency direction. This Plan presents a needs assessment survey, a housing resource study, and details of the relocation policies and procedures as required by the Law and Guidelines. One of the occupied units had an extensive amount of mold. To ensure the health and safety of the tenants, the Agency initiated relocation activities prior to the required review and approval of this Plan. The Agency provided written assurance to the tenants that they would receive the required relocation benefits per the Law and Guidelines. Displacement of the other seven units will not take place prior to the required reviews and approval of this Plan. This Plan will be provided to each household and will be available for public review during the mandated 30- day period. Very few households will be displaced from the Properties because of the Agency's action. Therefore, formation of a relocation committee is not required. During the 30-day review period, the Agency will consult with each household to receive any comments on or respond to any questions about the Plan. Comments regarding this Plan will be included as an addendum prior to its adoption by the City of La Quinta City Council. A copy of the adopted Plan will also be forwarded to the California Department of Housing and Community Development for review and comment. q 11 RSG 240 DRAFT RELOCATION PLAN 78181 AVENIDA LA FONDA 78182 AVENIDA LA FONDA 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY RELOCATION PROGRAM The Agency will use its Low and Moderate Income Housing Fund revenue, pursuant to CRL Sections 33334.2 and 33334.3, to provide relocation benefits for all eight households. No household will be displaced without a 90-day written notice and unless "comparable" replacement housing can be located and is available. "Comparable" housing must satisfy several standards, including: • Decent, safe, and sanitary (as defined in Section 6008(d) of the Guidelines), • Comparable as to the number of bedrooms, living space, and type and quality of construction of the acquired unit but not less in rooms or living space than necessary to accommodate the displaced households; • In an area that does not have unreasonable environmental conditions; • Not generally less desirable than the acquired unit with respect to location to schools, employment, health and medical facilities, and other public and commercial facilities and services; and • Within the financial means of the displaced households as defined in Section 6008, subdivision (c)(5) of the Guidelines. The relocation program conforms to the standards and provisions set forth in Government Code Section 7260 et seq., if applicable, and all other applicable regulations and requirements. Non-Descrimination The relocation program will ensure that household displacement does not result in different or separate treatment of households based on race, nationality, color, religion, national origin, sex, marital status, familial status, disability or any other basis protected by the federal Fair Housing Amendments Act, the Americans with Disabilities Act, Title VI of the Civil Rights Act of 1964, Title Vill of the Civil Rights Act of 1968; the California Fair Employment & Housing Act, and the Unruh Act, as well as any other arbitrary or unlawful discrimination. The Personal Responsibility and Work Opportunity Reconciliation Act ("PRWOR Act'), enacted by Congress in 1996, prohibits undocumented persons from receiving State and local benefits. Relocation benefits are subject to the PRWOR Act and undocumented persons are not eligible to receive relocation benefits. The only exception to this requirement is if displacement will result in exceptional and extremely unusual hardship of a documented spouse, parent, or child. Therefore, in the case of such hardship, relocation benefits may be applied. Permanent Housing The Agency does not anticipate that the displaced households will relocate back to the Properties. For this reason, temporary housing will not be required. As such, all households meeting the standards set forth in this Plan will be eligible for permanent relocation benefits. Should such a need for temporary housing arise, the Agency will respond appropriately and in accordance with all applicable laws and requirements. Although the displaced households do not currently occupy affordable rent -restricted units and do not receive affordable housing subsidies, if requested by the tenant, attempts will be made to relocate the displaced households to rent -restricted affordable units. If affordable rent -restricted units are unavailable, the displaced households will be relocated to alternative comparable units. The location of these alternative comparable units will be identified prior to displacement. Furthermore, a resource survey, described later in this Plan, has identified the locations of several available properties within the City. 21.1 DRAFT RELOCATION PLAN 78181 AVENIDA LA FONDA 78182 AVENIDA LA FONDA 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY RELOCATION BENEFITS Relocation benefits will be provided in accordance with the Law, the Guidelines, and all other applicable regulations and requirements. Benefits will be paid upon submission of required claim forms and documentation in accordance with approved procedures. The Agency will provide appropriate benefits to each of the displaced households as required. Eligibility requirements and benefit plans will be determined on an individual basis with each of the households. Each household will be counseled by RSG, the Relocation Coordinator, on available housing options and any consequences that may affect financial assistance. Residential Moving Expense Payments Households will be eligible to receive a payment for moving expenses. Payments will be made based upon either a fixed room count schedule or an invoice for actual reasonable moving expenses from a licensed professional mover. Each household may select their preferred method of moving expense payments. • Fixed Payment — a fixed payment for moving expenses is based on the number of rooms containing furniture. or other personal property to be moved. The fixed moving payment will be based upon the most recent Federal Highway Administration schedules maintained by the California Department of Transportation. (See Table 1) OR • Actual Reasonable Moving Expense Payments — the displaced household may elect to have a licensed, professional mover perform the move; if so, the Agency will pay for the actual cost of the move up to 50 miles and all reasonable charges for packing, unpacking, insurance, and utility connection charges. The payment will be made directly to the mover or as reimbursement to the displaced household. Fixed Residential Moving Cost Table 1 Number of Rooms Cost 1 room $625 2 rooms $800 3 rooms $1,000 4 rooms $1,175 5 rooms $1,425 6 rooms $1,650 7 rooms $1,900 8 rooms $2,150 Additional room $225 Source: Uniform Relocation Assistance and Real Property Acquisition Policies Act (2008). Rental or Down Payment Assistance Pursuant to California Government Code Section 7264(b), displaced households may be entitled to a Replacement Housing Payment in the form of a Rental or Down Payment assistance, not -to -exceed $5,250. �°d RSG „ 242 DRAFT RELOCATION PLAN 78181 AVENIDA LA FONDA 78182 AVENIDA LA FONDA 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY If the households are eligible for Last Resort Housing benefits (refer to the Last Resort Housing Section that follows), they may receive additional payments. A household is eligible for Rental or Down Payment assistance if the household: 1. Has lawfully occupied the Property as a permanent or customary and usual place of residence for no less than a 90-day period prior to the initiation of negotiations for acquisition by the Agency; and 2. Has rented or purchased, and occupied a decent, safe, and sanitary replacement dwelling within one year after moving from the Property. Rental or Down Payment assistance payments amounts are equal to 42 times the difference between the base monthly rent and the lesser of: 1. The monthly rent and estimated average monthly cost of utilities for a comparable replacement dwelling; or 2. The monthly rent and estimated average monthly cost of utilities for the replacement dwelling actually occupied by the displaced household; or 3. The total amount designated for shelter and utilities if receiving a welfare assistance payment from a program that designates these amounts. The base monthly rental for the displaced households is the lesser of: 1. The average monthly cost for rent and utilities at the Property for the three-month period prior to initiation of negotiations; or 2. Thirty percent (30%) of the displaced household's average gross annual household income. If a household refuses to provide appropriate evidence of income or is a dependant, the base monthly rental shall be determined by the average monthly cost for rent and utilities at the Property. Households eligible to receive a rental assistance payment (including Last Resort Housing benefits) may choose to utilize the payment for a down payment to purchase a replacement dwelling. If this option is utilized, the entire eligibility amount must be used towards the down payment and eligible incidental closing costs. The Agency will arrange for the deposit of the total rental assistance eligibility amount in an open escrow account conditioned by contractual provisions that assure Agency funds will be reimbursed in the event escrow is cancelled or not closed within a reasonable period. Last Resort Housing As discussed later in this Plan, there is an adequate supply of replacement housing resources in the City of La Quinta. As such, the Agency will not need to build nor finance replacement housing. However, Last Resort Housing Assistance will be considered by the Agency as a supplementary benefit if a household's rental housing assistance eligibility exceeds $5,250. Due to the high cost of living standards of the City's rental housing market, Last Resort Housing Assistance may be necessary. Recipients of this type of assistance who intend to purchase a home may request a lump sum payment for all the benefits in the form of a down payment. Undocumented persons are not eligible to receive Last Resort Housing Assistance. PAYMENT OF RELOCATION BENEFITS Relocation benefit payments will be made expeditiously. Claims and supporting documentation for relocation benefits must be filed with the Relocation Coordinator within eighteen (18) months from: 1. The date the claimant moves from the acquired property, or 2. The date on which final payment for the acquisition of real property is made, whichever is later. PSG 243 N DRAFT RELOCATION PLAN 78181 AVENIDA LA FONDA 78182 AVENIDA LA FONDA 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY The procedure for preparing and filing claims and processing and delivering payments are as follows: 1. Claimant(s) will provide all necessary documentation to substantiate eligibility of relocation assistance. 2. Benefit amount will be determined in accordance with the Guidelines. 3. Claim forms will be prepared by the Relocation Coordinator on behalf of the claimant(s). Claims signed by the claimant(s) and supporting documentation will be submitted by the Relocation Coordinator to the Agency for review. 4. Agency will approve or request additional information. If the claim is approved by the Agency, a benefit check will be issued, or, if applicable, a wire transfer will be made. 5.. Unless a wire transfer is made, the issued benefit checks will be hand delivered to the claimant(s) by the Relocation Coordinator. 6. Upon verifying that the claimant(s) has completely vacated the Property and has secured residency in a replacement dwelling, final payments will be issued. No household will be displaced until "comparable' housing is located as defined above and in section 6008, subdivisions (c) and (d) of the Guidelines. Relocation staff will inspect any replacement units to which referrals are made to verify that they meet all the standards of decent, safe, and sanitary as defined in section 6008, subdivision (d) of the Guidelines. However, no household will be denied benefits if it chooses to move to a replacement unit which does not meet the standards of decent, safe, and sanitary housing. ASSESSMENT OF NEEDS Personal interviews were conducted with the households living at each of the Properties. The purpose of the interviews was to learn more about the households including household size and composition, income, length and type of occupancy, ethnicity, home language, disability/health problems, and replacement housing preferences. The interviews were conducted May 19 and 20, 2011, and June 2 and 3, 2011. The descriptive data in this Plan is based solely on the responses provided by the households. No attempt was made to qualify income or other information provided by residents. Housing Occupancy This Plan encompasses one and two person households of eight studio units. All of the households will be eligible for relocation benefits. (q P'c le,4 DRAFT RELOCATION PLAN 78181 AVENIDA LA FONDA 78182 AVENIDA LA FONDA 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY Unit Profiles Table 2 Unit HH # # # Size Bedrooms Bathrooms Move In Date Income Level Seniors Ethnicity Language La Fonda Four Plex 1 2 Studio 1 6/28/2009 Extremely Low 0 Hispanic English 2 2 Studio 1 11/1/2008 Very Low 0 Caucasian English 3 1 Studio 1 May-06 Very Low 0 Caucasian English 4 2 Studio 1 3/1/1996 Extremely Low 0 Hispanic Spanish/English La Fonda Five Plex 3 1 Studio 1 3/1/2011 Above Moderate 0 Caucasian English 4 1 Studio 1 1/25/2011 Unknown 0 Caucasian English Main Street Five Plex 1 1 Studio 1 Apr-08 Very Low 0 Caucasian English 4 1 Studio 1 At least 10 years Very Low 1 Hispanic Spanish Source: Based on descriptions provided during the tenant interviews Household Income With an exception of one tenant who is currently unemployed, income information was provided by the households during the interviews. According to the income standards set forth by California Department of Housing and Community Development for Riverside County (Attachment 3), adjusted for household size, two households are categorized as Extremely Low Income, four households as Very Low Income, one household as Above Moderate Income, and one household is unknown. Ethnicity, Primary Language, and Citizenship The ethnicities of the persons residing in the eight occupied households were self -reported as Caucasian (4 households) and Hispanic (4 households). Six households reported.the primary language as English and Spanish is the primary language for two households. A Spanish translator was present at the time of the interviews and documentation given to the tenants was provided in English and Spanish. All households reported being citizens of the United States. Senior or Handicapped There is one senior (62 years or older) living on the Main Street Five Plex property. The senior tenant indicated a preference for a unit on the first floor. None of the tenants reported having a disability. Property Location and Amenities The Properties are located at 78182 and 78181 Avenida La Fonda and 78153 Main Street. The Properties are located within 0.5 miles of La Quinta City Hall, Senior Center, La Quinta Public Library, La Quinta Community Park, the La Quinta Village, Benjamin Franklin and John Adams Elementary Schools, post office, restaurants, and several convenience and grocery stores. The Properties are located within walking distance of the SunLine Transit Agency's Line 70 bus stops. 9RsG .,q, DRAFT RELOCATION PLAN 78181 AVENIDA LA FONDA 78182 AVENIDA LA FONDA 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY Preferred Relocation Areas and Location Needs Seven households expressed their primary desire to remain in La Quinta, specifically in the La Quinta Cove area. One tenant expressed interested in relocating to South Carolina. La Fonda Four Plex The household residing in Unit 1 expressed desire to relocate to La Quinta or Bermuda Dunes. If relocated to Bermuda Dunes, the household indicated they would like be along Washington Street, in close proximity to the La Quinta.City boundaries. If this household were to relocate in La Quinta, the La Quinta Cove is a requirement, in either a similar property such as a four-plex or apartment community. The household indicated that they would not like to relocate near children both in their living community (i.e. play ground or pool) or school. The household does not currently have a car but an assigned covered parking space is ideal for a future car. In addition, the household requested to be relocated in proximity to public transportation and shopping. The household residing in Unit 2 would like to relocate to La Quinta. This household would prefer to remain in the La Quinta Cove area, as it is in proximity to current employment, restaurants, and shopping. Pets would also need to be permitted at the relocated unit. The tenant residing in Unit 3 prefers to be relocated to La Quinta, in the La Quinta Cove area, near their current employment. The tenant would not like to reside near children, and prefers an older community. The tenant is not considered a senior and therefore, cannot reside in an age -restricted community. No other special relocation (i.e. medical facilities, public/social services and agencies, recreational services, parks, community centers, and shopping) needs were expressed by this tenant. The household residing in Unit 4 prefers to be relocated to either La Quinta or Palm Desert. If relocated to Palm Desert, the household would like to be in close proximity to the Palm Desert Shopping Mall, near their current employment. The household would prefer to live in the La Quinta Cove area. Their requirements also include being in close proximity to public transportation. La Fonda Five Plex The tenant residing in Unit 3 expressed a preference to relocate to La Quinta, in the La Quinta Cove area. The tenant would prefer to reside in a quiet community with a pool. No other additional or special relocation needs (i.e. proximity to employment, medical facilities, public/social services and agencies, recreational services, parks, community centers, and shopping) were expressed by the tenant residing in Unit 3. The tenant residing in Unit 4 expressed a preference to relocate to La Quinta. Pets would need to be permitted at the relocation unit. No other additional or special relocation needs (i.e. proximity to employment, medical facilities, public/social services and agencies, recreational services, parks, community centers, and shopping) were expressed. Main Street Five Plex The tenant residing in Unit 1 would prefer to relocate to Summerville, South Carolina. No other additional or special relocation needs (i.e. proximity to employment, medical facilities, public/social services and agencies, recreational services, parks, community centers, and shopping) were expressed by the tenant. The tenant residing in Unit 4 would prefer to relocate to La Quinta, in the La Quinta Cove area. The tenant expressed desire to relocate to a similar four-plex or an apartment community. The tenant would like to relocate to a unit on the ground -floor, in a quiet community, in close proximity to public transportation and shopping. (q R S G 246 DRAFT RELOCATION PLAN 78181 AVENIDA LA FONDA 78182 AVENIDA LA FONDA 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY Replacement Housina Need Replacement housing needs are assessed by the number of required units and their respective number of bedrooms. Relocated households need a replacement unit with at least as many bedrooms as they currently have or enough bedrooms to prevent overcrowding. Housing standards typically allow up to three people in a one -bedroom, five people in a two -bedroom, and seven people in a three -bedroom unit. The eight households in the Properties are eligible for relocation benefits and will require replacement housing. REPLACEMENT HOUSING RESOURCES If a household is interested in relocating to an affordable rent -restricted unit, the Agency will work with affordable housing property managers and owners in La Quinta and Palm Desert to locate vacant units that are rent -restricted. In the event that affordable units are unavailable or do not meet the definition of comparable housing, as described by the Guidelines, comparable units will be selected from available market -rate housing. The selection of market -rate housing as replacement housing for the displaced households would require the City to subsidize rents to affordable levels. A housing resource survey was completed in May and June 2011 to identify comparable, decent, safe and sanitary units available within close proximity to the Properties (Attachment 4). The survey focused on identifying a rental housing inventory that addressed the replacement housing needs. Comparable replacement properties were identified using internet searches and contacting apartment communities located in the Cities of La Quinta and Palm Desert. The survey focused on the availability of comparable, decent, safe, and sanitary units, which contain the required minimum number of bedrooms, an area of adequate size for the household, and an area comparable with respect to the number of rooms and habitable living space. As identified in Attachment 4, the comparable replacement units are located in proximity to the Properties and in La Quinta, and have bedroom and bathroom combinations similar to those occupied at the Properties. The resource survey identified a studio/one-bath unit available and 27 one-bedroom/one-bath units available in La Quinta. CONCURRENT RESIDENTIAL DISPLACEMENT There are no other known projects currently underway that will result in the displacement of residential households in La Quinta. The Agency does not anticipate any competition for similar replacement housing. RELOCATION ASSISTANCE The Agency retained RSG to assist each household with their relocation needs. Kim Wong, Relocation Coordinator, may be contacted at (714) 316-2122 from 8:30 AM to 5:00 PM Monday through Friday. A comprehensive relocation assistance program including technical and advisory assistance will be provided and close contact will be maintained with each household. A Spanish translator is also available for those households needing translation. To ensure that the Agency meets all of its legal obligations, RSG, at a minimum, will perform the following activities: • Distribute an informational brochure concerning the relocation program to each household. • Inform all households regarding relocation assistance, procedures and benefits. • Determine each household's eligibility, needs and relocation preferences. • Present timely referrals to at least three comparable replacement units and, if necessary, provide transportation to inspect potential replacement units. • Maintain a database of available housing resources and distribute replacement site referrals for the duration of the relocation process. RSG 241 DRAFT RELOCATION PLAN 78181 AVENIDA LA FONDA 78182 AVENIDA LA FONDA 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY • Assist households in securing and making necessary arrangements to rent or purchase replacement housing. • Assist with completing and filing of relocation claims, loan applications, and appeals forms, if necessary. • Assure that no household will be required to move without a prior 90-day written notice. • Inform all households of the Agency's eviction and property management policies. RELOCATION TAX CONSEQUENCES With respect to the Internal Revenue Code of 1968, or the Personal Income Tax law (Part 10 of the Revenue and Taxation Code), relocation payments are typically not considered income. The Agency does not intend to provide tax advice by the previous statement. Displaced households are responsible for consulting with a tax advisor concerning the tax consequences of relocation payments. EVICTION POLICY The Agency recognizes that eviction is only permissible as a last resort and that relocation records must be documented to substantiate eviction. Eviction will not affect the eligibility of a person legally entitled to relocation benefits. Eviction will only take place in the event of the following: • Nonpayment of rent; • Serious violation of the rental agreement; • A dangerous or illegal act in the unit; or • If the household refuses to accept all reasonable offers to move. GRIEVANCE PROCEDURES The grievance procedures will follow the standards described in Section 6150 et seq. of the Guidelines, as may be amended from time to time (Attachment 6). Displaced households will have the right to dispute their relocation process and have their case re-evaluated by the Agency. The request for review must be made within the 18 month relocation benefit period (refer to the Payment of Relocation Benefits section). Failure to make a timely request for review will result in the household's request being denied. The Relocation Coordinator is available to assist any household that desires a grievance. PROJECTED DATES OF DISPLACEMENT The Agency will issue a 90-day Notice -to -Vacate before any households are required to move off of the Properties. These notices are expected to be issued within three months. Relocation is expected to be completed in six months. ESTIMATED RELOCATION COSTS The Agency will fund all relocation costs. These figures should not be interpreted as firm, "not to exceed" or actual entitlement costs. These figures are based on the data obtained through occupant interviews, replacement site availability, market rate research, and the judgment of the Agency staff. They do not include payments to consultants or to contractors. Any and all required financial assistance will be provided. The budget estimate is $120,410. qRSG 1 0 248 DRAFT RELOCATION PLAN 78181 AVENIDA LA FONDA 78182 AVENIDA LA FONDA 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY CITIZEN PARTICIPATION AND PLAN REVIEW This Plan will be provided to the household and will be made available to the public for the mandatory thirty (30) day review period. Comments to this Plan will be included as a Plan addendum prior to submission for approval before the Agency. A copy of the approved Plan will be forwarded to the California Department of Housing and Community Development ("HCD"). NECESSARY RELOCATION RESOURCES An assessment of whether the necessary financial and technical resources are available to successfully undertake and complete the relocation of the eight households, was conducted by the Agency. The analysis included a review of the availability of replacement housing, an assessment of funding available for all relocation costs, and the availability of relocation advisory resources. The review determined that there are adequate financial and technical resources available to the Agency to successfully relocate all four households from the Property. Specifically, the housing resource survey indicates that there is a large supply of comparable, decent, safe and sanitary units available within the City. A financial review determined that funds were sufficient and available to pay for all relocation costs. Lastly, the Agency has contracted with RSG to provide relocation advisory services to assist each household with their relocation needs. (q RSL DRAFT RELOCATION PLAN 78181 AVENIDA LA FONDA 78182 AVENIDA LA FONDA 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY ATTACHMENTS Attachment 1 — Regional Site Map Attachment 2 — Properties Site Map Attachment 3 — California Department of Housing and Community Development Income Limits for Riverside County Attachment 4 — Comparable Replacement Units Attachment 5 — Information Notice and Notice of Intent Attachment 6 — Grievance Procedures (Section,6150 et seq. of the Guidelines) (q RSG 250 DRAFT RELOCATION PLAN 78181 AVENIDA LA FONDA 78182 AVENIDA LA FONDA 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY REGIONAL SITE MAP ATTACHMENT I �filre ci M� Source: ESPi 0 0.35 0,7 1.4 2.1 18 Miles A 251 v 252 : 2k0LU& : IL00 w U. k��) «««zz « «uoo�LU zz®� /\\�> w kco UA § B k @ k .E � � kU uE §§ \k re« j o k \ \ ) k k \ 06 ` ) Om ] v E u CL c ] a §) 7 « ! 7 ; £ CD @ E < 3 Om . ) 0 E CL ! ] ) [ E I ] * ) 7 ; ® c k (0-k ) } \ } k 0 ( 3 | 0 E § { f ] k Ow k CL I / 7 { LU ) o \ | \ § } k } 0 ( ! ! § | / ; 7 ) § \ / f e } * ) 7 a k Do # < J k k ( 3 §" ! { . § { « o k 0. CO C / ] ; ! « 2 k \ f ] § / 0 . § . § k� CL 13 ] § { { * ] 7 x _. ui 8 ( ) ( ! { f ! « ) 7 00 k C ] x LU / \ \ \ \ \ ) 0 . E ) ( ! E ! { * ] 0 7 § K # ) I 0 u 253 DRAFT RELOCATION PLAN 78181 AVENIDA LA FONDA 78182 AVENIDA LA FONDA 78163 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY Comparable Replacement Housing Units Attachment 4 # # Bedrooms Bathrooms Rent Deposit Available Address Apt. Complex Quantity Studio 1 $600 $600 Now 52-960 Avenida Obregon, La Quints Private Owner 1 Studio 1 $641 $300 6/10/2011 49-125 Idaho St, Palm Desert Desert Fountain 4 1 1 $860 $335 Now 50-660 Eisenhower Drive, La Quints Silverhawk 1 1 1 $718 $300 Now 49-125 Idaho St, Palm Desert Desert Fountain 2 1 1 $995 $250 Now 47-750 Adams St. La Quints, CA Aventine Apartment Homes 2 1 1 $995 $250 6/30/2011 47-750 Adams St. La Quints, CA Aventine Apartment Homes 2 1 1 $920 $199 Now 43-100 Palm Royale, La Quints, CA Mediterra Apartments Homes 7 1 1 $940 $199 Now 43-100 Palm Royale, La Quints, CA Mediterra Apartments Homes 15 Average Rental Rate $885 for Studiolt-Bedroom In La Quints Source: Conversations with property management Companies on May 27 and 31, 2011 and June 1, 2011 �RSG 1f 254 DRAFT RELOCATION PLAN 78181 AVENIDA LA FONDA 78182 AVENIDA LA FONDA 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY ATTACHMENT 5 — INFORMATIONAL NOTICE AND NOTICE OF INTENT La Quinta Redevelopment Agency INFORMATIONAL NOTICE AND NOTICE OF INTENT IMPORTANT! PLEASE READ CAREFULLY! The La Quinta Redevelopment' Agency ("Algency") is in the process acquiring of the residential property located at 78182 Avenida La Fonda . You are receiving this notice because you reside on this property and may be eligible for relocation benefits if the property is acquired by the Agency. Acquisition by the Agency may require tenants residing on the property to be relocated. However, it is the intent of the Agency to honor existing leases and provide adequate notice if relocation is necessary. YOU DO NOT HAVE TO MOVE NOW! This notice is meant to explain what the Agency is interested in doing and explain relocation assistance available to you under the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970. Do I Have To Move? The law requires the Agency to give you at least 90 days written notice before you have to move. This is not a 90 day notice and you should not expect to receive one any time soon! It is important that you do not move before you find out if you are eligible to remain on the property and you learn what you must do to receive the relocation payments and other assistance. You will not receive relocation benefits if you are evicted from the property for nonpayment of rent, in serious violation of the rental agreement, engaged in dangerous or illegal acts in the rental unit, or if you refuse to accept reasonable offers to relocate to a new residence. Will I Get Any Help To Move? Yes. The law requires the Agency to give many different types of assistance. Some of the assistance depends upon when you moved into your residence. The Agency must: Help pay for moving expenses; and 2. Help find other "comparable replacement" housing for you. Kim Wong with the Rosenow Spevacek Group Inc, the Agency's Relocation Consultant, will be assisting you in locating "comparable replacement housing" and be available to answer any questions you may have. The Agency must give you at least three. referrals to other"comparable replacement" residences before you have to move or you can also look for your own replacement housing. "Comparable replacement" housing means housing that is: Address changed to 78181 Avenida La Fonda or 78153 Main Street based on tenant's location �R�G �55 DRAFT RELOCATION PLAN 78181 AVENIDA LA FONDA 78182 AVENIDA LA FONDA 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY (A) Decent, safe, and sanitary; (B) Not generally less desirable than your current residence in location to your employment, schools and other services; (C) Has disabled access if you are a disabled person; (D) Does not discriminate against you based on your race, nationality, religion, sex, age, disability, children, or whether or not you are married; (E) At least the same number of bedrooms and living area as your current residence; and (F) Affordable. "Affordable' means that rental costs (including utilities) are not more than 30% of your average monthly income. By law, the Agency cannot make you move until the Agency can locate "comparable replacement' housing for you and provide you 'Replacement Housing Payments" (rental assistance or down payment assistance payments). Who Can I Speak To If I Have Any Questions? The Agency has arranged for the Rosenow Spevacek Group Inc., a Relocation Consultant, to be available to answer any questions you might have. Kim Wong, the Relocation Consultant, can be reached Monday through Friday between the hours of 8:00 am to 5:00 pm at (714) 541-4585 extension 122. The Agency encourages you to contact the Relocation Consultant to get more information about your individual rights to relocation assistance. The Relocation Consultant will also be available to assist you in finding a "comparable replacement' residence and can refer you to other agencies that can assist you. The Relocation Consultant can also give you information about filing a complaint if you feel you have been unlawfully discriminated against in trying to find replacement housing. Should you be required to move, it is the goal of the Agency and the Relocation Consultant to make this upcoming transition as easy as possible for you. What Will Happen If I Move Now? If you move before you are required to, you may lose your relocation benefits. Before making any moves, it is important that you contact the Relocation Consultant and find out all the information about your rights to assistance. Will Someone Contact Me About My Relocation Assistance? Yes. The Relocation Consultant will be contacting you in the future to talk to you about your eligibility for relocation assistance. income and household size. It i � R S s 256 DRAFT RELOCATION PLAN 78181 AVENIDA LA FONDA 78182 AVENIDA LA FONDA 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY eligibility for assistance. What If I Disaaree With The Type Of Assistance Given To Me? If you disagree with the type of assistance you receive from the Agency, the law gives you the right to ask for a review of your claim. This is called a "grievance." For example, you may ask for a review of your claim if you disagree with the amount of your relocation assistance, our failure to provide you with "comparable replacement" housing, or any other disagreement you may have with the services offered to you. If you want to file a "grievance," you should file it within 18'months of the date you move or the date you receive a final relocation payment, whichever is later. You may file a "grievance" and obtain a copy of the "Grievance Procedures" by contacting the Relocation Consultant. The Agency will continue to give you information and updates on the acquisition of the property. In the meantime, please feel free to contact the Relocation Consultant if you have any concerns, problems or questions. They are here to assist you with the relocation process. PLEASE KEEP THIS LETTER FOR FUTURE REFERENCE! 9RSG 251 DRAFT RELOCATION PLAN 78181 AVENIDA LA FONDA 78182 AVENIDA LA FONDA 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY Attachment 6 — Grievance Procedures (Section 6150 et.seq. of the Guidelines) Grievance Procedures California Code of Regulations, Title 25, Chapter 6, Article 5 6150.The Purpose The purpose of this article is to set forth guidelines for processing appeals from public entity determinations as to eligibility, the amount of payment, and for processing appeals from persons aggrieved by a public entity's failure to refer them to comparable permanent or adequate temporary replacement housing. Public entities shall establish procedures to implement the provisions of this Article. 6152. The Right of Review (a) Any complainant, that is any person who believes himself aggrieved by a determination as to eligibility, the amount of payment, the failure of the public entity to provide comparable permanent or adequate temporary replacement housing or the public entity's property management practices may, at his election, have his claim reviewed and reconsidered by the head of the public entity or an authorized designee (other than the person who made the determination in question) in accordance with the procedures set forth in this article, as supplemented by the procedures the public entity shall establish for such review and reconsideration. (b) A person or organization directly affected by the relocation plan may petition the department to review the final relocation plan of a public entity to determine if the plan is in compliance with state laws and guidelines or review the implementation of a relocation plan to determine if the public entity is acting in compliance with its relocation plan. Review undertaken by the department under this section shall be in accordance with the provisions of sections 6158 and may be informal. Before conducting an investigation, the department should attempt to constrain disputes between parties. Failure to petition the department shall not limit a complainant's right to seek judicial review. (c) If a relocation appeals board has been established pursuant to Section 33417.5 of the Health and Safety Code, a city by ordinance may designate the board to hear appeals from local public entities which do not have an appeal process. In the absence of such an ordinance, public entities shall establish procedures to implement the provisions of this Article. 9RSG 258 DRAFT RELOCATION PLAN 78181 AVENIDA LA FONDA 78182 AVENIDA LA FONDA 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY 6164. Notification to Complainant If the public entity denies or refuses to consider a claim, the public entity's notification to the complainant of its determination shall inform the complainant of its reasons and the applicable procedures for obtaining review of the decision. If necessary, such notification shall be printed in a language other than English in accordance with section 6046. 6156. Stages of Review by a Public Entity (a) Request for Further Written Information. A complainant may request the public entity to provide him with a full written explanation of its determination and the basis therefore, if he feels that the explanation accompanying the payment of the. claim or notice of the entity's determination was incorrect or inadequate. The public entity shall provide such an explanation to the complainant within three weeks of its receipt of his request. (b) Informal Oral Presentation. A complainant may request an informal oral presentation before seeking formal review and reconsideration. A request for an informal oral presentation shall be filed within the period described in subsection (d) of this section, and within 15 days of the request the public entity shall afford the complainant the opportunity to make such presentation. The complainant may be represented by an attorney or other person of his choosing. This oral presentation shall enable the complainant to discuss the claim with the head of the public entity or a designee (other than the person who made the initial determination) having authority to revise the initial determination on the claim. The public entity shall make a summary of the matters discussed in the oral presentation to be included as part of its file. The right to formal review and reconsideration shall not be conditioned upon requesting an oral presentation. (c) Written Request for Review and Reconsideration. At any time within the period described in subsection (d) a complainant may file a written request for formal review and reconsideration. The complainant may include in the request for review any statement of fact within the complainant's knowledge or belief or other material which may have a bearing on the appeal. If the complainant requests more time to gather and prepare additional material for consideration or review and demonstrates a reasonable basis therefore, the complainant's request should be granted. (d) Time Limit for Requesting Review. A complainant desiring either an informal oral presentation or seeking a formal review and reconsideration shall make a request to the public entity within eighteen months following the date he moves from the property or the date he receives final compensation for the property, whichever is later. 6158. Formal Review and Reconsideration by the Public Entity (a) General. The public entity shall consider the request for review and shall decide whether a modification of its initial determination is necessary. This review shall be conducted by the head of the public entity or an authorized, impartial designee. (The designee may be a committee). A designee shall have the authority to revise the initial determination or the (q R S G it 259 DRAFT RELOCATION PLAN 78181 AVENIDA LA FONDA 78182 AVENIDA LA FONDA 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY determination of a previous oral presentation. The public entity shall consider every aggrieved person's complaint regardless of form, and shall, if necessary provide assistance to the claimant in preparing the written claim. When a claimant seeks review, the public entity shall inform him that he has the right to be represented by an attorney, to present his case by oral or documentary evidence, to submit rebuttal evidence, to conduct such cross- examination as may be required for a full and true disclosure of facts, and to seek judicial review once he has exhausted administrative appeal. (b) Scope of Review. The public entity shall review and reconsider its initial determination of the claimant's case in light of: (1) All material upon which the public agency based its original determination including all applicable rules and regulations, except that no evidence shall be relied upon where a claimant has been improperly denied an opportunity to controvert the evidence or cross-examine the witness. (2) The reasons given by the claimant for requesting review and reconsideration of the claim. (3) Any additional written or relevant documentary material submitted by the claimant. (4) Any further information which the public entity in its discretion, obtains by request, investigation, or research, to ensure fair and full review of the claim. (c) Determination on Review by Public Entity. (1) The determination on review by the public entity shall include, but is not limited to: (A) The public entity's decision on reconsideration of the claim. (B) The factual and legal basis upon which the decision rests, including any pertinent explanation or rationale. (C) A statement to the claimant of the right to further administrative appeal, if the public entity has such an appeal structure, or if not, a statement to the claimant that administrative remedies have been exhausted and judicial review may be sought. (2) The determination shall be in writing with a copy provided to the claimant. (d) Time Limits. (1) The public entity shall issue its determination of review as soon as possible but no later than 6 weeks from receipt of the last material submitted for consideration by the claimant of the date of the hearing, whichever is later. (2) In the case of complaints dismissed for untimeliness or for any other reason not based on the merits of the claim, the public entity shall furnish a written statement to the claimant stating the reason for the dismissal of the claim as soon as possible but no later than 2 weeks from receipt of the last material submitted by the claimant or the date of the hearing, whichever is later. RSG 260 DRAFT RELOCATION PLAN 78181 AVENIDA LA FONDA 78182 AVENIDA LA FONDA 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY 6160. Refusals to Waive Time Limitation Whenever a public entity rejects a request by a claimant for a waiver of the time limits provided in section 6088, a claimant may file a written request for review of this decision in accordance with the procedures set forth in sections 6156 and 6158, except that such written request for review shall be filed within 90 days of the claimant's receipt of the public entity's determination. 6162. Extension of Time Limits The time limits specified in Section 6156 may be extended for good cause by the public entity. 6164. Recommendations by Third Party Upon agreement between the claimant and the public entity, a mutually acceptable third party or parties may review the claim and make advisory recommendations thereon to the head of the public entity for its final determination. In reviewing the claim and making recommendations to the public entity, the third party or parties shall be guided by the provisions of this Article. Except to the extent the confidentiality of material is protected by law or its disclosure is prohibited by law, a public entity shall permit the claimant to inspect all files and records bearing upon his claim or the prosecution of the claimant's grievance. If a claimant is improperly denied access to any relevant material bearing on the claim, such material may not be relied upon in reviewing the initial determination. 6166. Review of Files by Claimant Except to the extent the confidentiality of material is protected by law or its disclosure is prohibited by law, a public entity shall permit the claimant to inspect all files and records bearing upon his claim or the prosecution of the claimant's grievance. If a claimant is improperly denied access to any relevant material bearing on the claim, such material may not be relied upon in reviewing the initial determination. 6168. Effect of Determination on Other Persons The principles established in all determinations by a public entity shall be considered as precedent for all eligible persons in similar situations regardless of whether or not a person has filed a written request for review. All written determinations shall be kept on file and available for public review. (q�RSG 261 DRAFT RELOCATION PLAN 78181 AVENIDA LA FONDA 78182 AVENIDA LA FONDA 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY 6170. Right to Counsel Any aggrieved party has a right to representation by legal or other counsel at his expense at any and all stages of the proceedings set forth in these sections. 6172. Stay of Displacement Pending Review If a complainant seeks to prevent displacement, the public entity shall not require the complainant to move until at least 20 days after it has made a determination and the complainant has had an opportunity to seek judicial review. In all cases the public entity shall notify the complainant in writing 20 days prior to the proposed new date of displacement. 6174. Joint Complainants Where more than one person is aggrieved by the failure of the public entity to refer them to comparable permanent or adequate temporary replacement housing the complainants may join in filing a single written request for review. A determination shall be made by the public entity for each of the complainants. 6176. Judicial Review Nothing in this Article shall in any way preclude or limit a claimant from seeking judicial review of a claim upon exhaustion of such administrative remedies as are available under this Article. Source: California Code of Regulations, California Office of Administrative Law q RSG L - 3Z MEMORANDUM TO: The Honorable Mayor and Members of the Cit Council FROM: Thomas P. Genovese, City Manager 1 DATE: June 20, 2011 SUBJECT: City Council Meeting June 21, 2011 Agenda Business Item No. 2 Consideration of a Draft Relocation Plan for 78181 Avenida La Fonda (APN: 770-125-003), 78182 Avenida La Fonda (APN: 770-124-007) and 78153 Main Street (APN: 770-124-004) Attached is a redlined version of the Draft Relocation Plan, which was included in the June 21, 2011 .agenda packet as City Council Business Item No. 2. Upon further investigation of the properties and tenant eligibility, the number of properties that must be replaced was reduced from 14 to 11. The estimated amount of required relocation benefits was reduced from $120,410 to $107,306. The other changes are clean-up and technical items included by the City Attorney's office. -.0 263 LA QUINTA REDEVELOPMENT AGENCY 78495 CALLE TAMPICO LA QUINTA, CA 92253 DRAFT RELOCATION PLAN 78181 AVENIDA LA FONDA, 78182 AVENIDA LA FONDA, AND 78153 MAIN STREET La Quinta Redevelopment Agency June 21, 2011 ROSENOW SPEVACEK GROUP, INC. www.webrsg.com N 264 DRAFT RELOCATION PLAN 78181 & 78182 AVENIDA LA FONDA & 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY TABLE OF CONTENTS INTRODUCTION............................................................................................................................. 1 RELOCATION PROGRAM.............................................................................................................. 2 RELOCATION BENEFITS............................................................................................................... 3 PAYMENT OF RELOCATION BENEFITS......................................................................................45 ASSESSMENTOF NEEDS............................................................................................................. 5 REPLACEMENT HOUSING RESOURCES....................................................................................7-$ CONCURRENT RESIDENTIAL DISPLACEMENT ........................ :.................................................. 8 RELOCATION ASSISTANCE.......................................................................................................... 8 RELOCATION TAX CONSEQUENCES.........................................................................................89 EVICTION POLICY.........................................................................................................................89 GRIEVANCEPROCEDURES.........................................................................................................99 PROJECTED DATES OF DISPLACEMENT.................................................................................... 9 ESTIMATED RELOCATION COSTS............................................................................................... 9 CITIZEN PARTICIPATION AND PLAN REVIEW............................................................................. 9 NECESSARY RELOCATION RESOURCES................................................................................... 9 ATTACHMENTS.............................................................................................................................10 it 265 DRAFT RELOCATION PLAN 78181 & 78182 AVENIDA LA FONDA AND 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY INTRODUCTION The La Quinta Redevelopment Agency ("Agency") was established on July 5, 1983 to address conditions of physical and economic blight in the City. Project No. 1 was established in November 1983 to redevelop and expand deficient public infrastructure and facilities, facilitate economic development, expand recreation opportunities, and revitalize the La Quinta Village. A diagrammatic depiction of Proiect No 1 is provided in Attachment 1 The Agency is acquiring three properties ("Properties") in PrQiect No. 1 as part of the La Quinta Village on Avenida La Fonda and Main Streets. These Properties, along with the adjacent vacant properties the Agency currently owns, will subsequently facilitate mixed -use development, library and senior center expansion/parking, and affordable housing development. The Properties are depicted in Attachments 1 and 2. The Properties are improved with four- and five-plexes that house a total of genual use. as toiiows: 70180- Avenida -La-Fonda 4" La -Fonda -Four- Rlex )---this..property-was-purchased-try-the-Agency-on-May 27, 2011-.-Tbe-par4G;el- sapproximately-12,400squar-a feet, -is-AssessorRarsel-tUumber-77-0-1-24-087 and-s located -on -the -north °mil fo units are escupied. • 78181 Avenida La Fonda ("La Fonda Five Plex") - the Agency entered into escrow to purchase this property on May 26, 2011. The parcel is approximately 16,000 square feet, is Assessor Parcel Number 770-125-003, and is located on the south side of Avenida La Fonda, across from the La Fonda Four Plex. Only two of the fveplanned five units have been issued Club Drive and Main Street All four units are occupied. • 78153 Main Street ("Main Street Five Plex") —the Agency entered into escrow to purchase this property on May 26, 2011. The parcel is approximately 13,700 square feet, is Assessor Parcel Number 770-124-004, and is located on the south side of Main Street, just east of Desert Club Drive. Only two of the five units were occupied when Agency initiated negotiations to acquire the property. The Properties include 14JA studio rental units, of which 819ht units are occupied. Based upon the income limits set forth by the Department of Housing and Community Development ("HCD"), two of the units are occupied by Extremely Low Income householdsHouseholds, four of the units are occupied by very low Income householdsHouseholds, one unit is occupied by an above moderate heuseheldAbove Moderate Income Household, and one tenant's income level could not be identified as the tenant is currently unemployed and does not receive unemployment benefits. The eight households will be permanently displaced, triggering the relocation obligations set forth by California Government Code Section 7261Q ��r. �oq� 260 et sea. and the Community Redevelopment Law. Health and Safety Code Section 33000 at seg. (collectively, the "Law") and the California Relocation Assistance and Real Property Acquisition Guidelines. California Code of Regulations. Title 25, Section 6000 at sea. ("Guidelines"). This Relocation Plan ("Plan') identifies the relocation needs of the eight households and the relocation assistance the Agency will provide. Rosenow Spevacek Group, Inc. ("RSG") has prepared this Plan and will 4t. RSa 266 DRAFT RELOCATION PLAN 78181 & 78182 AVENIDA LA FONDA AND 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY administer the relocation assistance per Agency direction. This Plan presents a needs assessment survey, a housing resource study, and details of the relocation policies and procedures as required by the Law and Guidelines. One of the occupied units had an extensive amount of mold. To ensure the health and safety of the tenants in that unit, the Agency initiated relocation activities prior to the required review and approval of this Plan in r ante with Government Code Section 7261(c)(4)(C). The Agency provided written assurance to the tenants that they would receive the required relocation benefits per the Law and Guidelines. Displacement of the other seven units will not take place prior to the required reviews and approval of this Plan unless at the This Plan will be provided to each household and will be available for public review during the mandated 30-day period. Very few households will be displaced from the Properties because of the Agency's action. Therefore, formation of a relocation committee is not required. During the 30-day review period, the Agency will consult with each household to receive any comments on or respond to any questions about the Plan. Comments regarding this Plan will be included as an addendum prior to its adoption by the Gify cencv's Board ofta-Qu#ka Qty-Ceuns 1. A-eepy- ef-the-adopted-Roan-wi(1 also -be ioawarded te the Califiarnia Department of Housing -and Community-DeveJepmentfGF4eview-and oonnnentD rectors and City Council. RELOCATION PROGRAM The Agency will use its Low and Moderate Income Housing Fund revenue, pursuant to CRL Sections 33334.2 and 33334.3, to provide relocation benefits for all eight households. No xceot as noted in this Plan. no household will be displaced without a 90-day written notice and unless "comparable" replacement housing can be located and is available. "Comparable" housing must satisfy several standards, including: • Decent, safe, and sanitary (as defined in Section 6008(d) of the Guidelines); • Comparable as to the number of bedrooms, living space, and type and quality of construction of the acquired unit but not less in rooms or living space than necessary to accommodate the displaced households; • In an area that does not have unreasonable environmental conditions; • Not generally less desirable than the acquired unit with respect to location to schools, employment, health and medical facilities, and other public and commercial facilities and services; and • Within the financial means of the displaced households as defined in Section 6008(c)(5) of the Guidelines. The relocation program conforms to the standards and provisions set forth in Government-Gede-Seotien-7468 atseq-afapplieabl--LM and all other applicable regulations and requirements. Non-Descrimination The relocation program will ensure that household displacement does not result in different or separate treatment of households based on race, nationality, color, religion, national origin, sex, marital status, familial status, disability or any other basis protected by the federal Fair Housing Amendments Act, the Americans with Disabilities Act, Title VI of the Civil Rights Act of 1964, Title Vlll of the Civil Rights Act of 1968, the California Fair Employment & Housing Act, and the Unruh Act, as well as any other arbitrary or unlawful discrimination. The Personal Responsibility and Work Opportunity Reconciliation Act ("PRWOR Act'), enacted by Congress in 1996, prohibits undocumented persons from receiving State and local benefits. Relocation benefits are subject to the PRWOR Act and undocumented persons are not eligible to receive relocation benefits. The only exception to this requirement is if displacement will result in exceptional and extremely unusual hardship of a documented spouse, parent, or child. Therefore, in the case of such hardship, relocation benefits may be applied. u 267 DRAFT RELOCATION PLAN 78181 & 78182 AVENIDA LA FONDA AND 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY Permanent Housing The Agency does not anticipate that the displaced households will relocate back to the Properties. For this reason, temporary housing will not be required. As such, all households meeting the standards set forth in this Plan will be eligible for permanent relocation benefits. Should such a need for temporary housing arise, the Agency will respond appropriately and in accordance with all applicable laws and requirements. Although the displaced households do not currently occupy affordable rent -restricted units and do not receive affordable housing subsidies, if requested by the tenant, attempts will be made to relocate the displaced households to rent -restricted affordable units. If affordable rent -restricted units are unavailable,. the displaced households will be relocated to alternative comparable units. The location of these alternative comparable units will be identified prior to displacement. Furthermore,, a resource survey, described later in this. Plan, has identified the locations of several available properties within the City. RELOCATION BENEFITS Relocation benefits will be provided in accordance with the Law, the Guidelines, and all other applicable regulations and requirements. Benefits will be paid upon submission of required claim forms and documentation in accordance with approved procedures. The Agency will provide appropriate benefits to each of the displaced households as required: Eligibility requirements and benefit plans will be determined on an individual basis with each of the households. Each household will be counseled by RSG, the Relocation Coordinator under this Plan, on available housing options and any consequences that may affect financial assistance. Residential Moving Expense Payments Households will be eligible to receive a payment for moving expenses. Payments will be made based upon either a fixed room count schedule or an invoice for actual reasonable moving expenses from a licensed professional mover. Each household may select their preferred method of moving expense payments. • Fixed Payment — a fixed payment for moving expenses is based on the number of rooms containing furniture or other personal property to be moved. The fixed moving payment will be based upon the most recent Federal Highway Administration schedules maintained by the California Department of Transportation. (See Table 1) OR • Actual Reasonable Moving Expense Payments — the displaced household may elect to have a licensed, professional mover perform the move; if so, the Agency will pay for the actual cost of the move up to 50 miles and all reasonable charges for packing, unpacking, insurance, and utility connection charges. The payment will be made directly to the mover or as reimbursement to the displaced household and in accordance with the Law and Guidelines. o RSG �,. 10 263 DRAFT RELOCATION PLAN 78181 & 78182 AVENIDA LA FONDA AND 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY Fixed Residential Moving Cost Table 1 Number of Rooms Cost 1 room $625 2 rooms $800 3 rooms $1,000 4 rooms $1,175 5 rooms $1,425 6 rooms $1,650 7 rooms $1,900 8 rooms $2,150 Additional room $225 Source: Uniform Relocation Assistance and Real Property Acquisition Policies Act (2008). Rental or Down Payment Assistance Pursuant to California Government Code Section 7264(b) and Guidelines Section 6104(b), displaced households may be entitled to a Replacement Housing Payment in the form of aReolacement Housing Rental or Down Payment assistanseAssistance, not -to -exceed $5,250. If the households are eligible for Last Resort' Housing benefits (refer to the Last Resort Housing Section that follows), they may receive additional payments. A household is eligible for Replacement Housing Rental or Down Payment assistance if the household: 1. Has lawfully occupied the Property as a permanent or customary and usual place of residence for no less than a 90-day period prior to the initiation of negotiations for acquisition of the property by the Agency; and 2. Has rented or purchased, and occupied a decent, safe, and sanitary replacement dwelling within one year after moving from the Property. payment amounts are calculated according to the Law and Guidelines, which, generally described. equats 42 times the difference between the base monthly rent (defined below) and the lesser of: 1. The monthly rent and estimated average monthly cost of utilities for a comparable replacement dwelling; or 2. The monthly rent and estimated average monthly cost of utilities for the replacement dwelling actually occupied by the displaced household; or 3. The total amount designated for shelter and utilities if receiving a welfare assistance payment from a program that designates these amounts. The base monthly rentalrenA for the displaced households is the lesser of: 1. The average monthly cost for rent and utilities at the Property (the current residence of the relocated household) for the three-month period prior to initiation of negotiations; or 2. Thirty percent (30%) of the displaced household's average gross annual household income. If a household refuses to provide appropriate evidence of income or is a dependant, the base monthly rental shall be determined by the average monthly cost for rent and utilities at the Property. ii y, 0 R S G a 26� DRAFT RELOCATION PLAN 78181 & 78182 AVENIDA LA FONDA AND 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY Households eligible to receive a rental assistance payment (including Last Resort Housing benefits) may choose to utilize the payment for a down payment to purchase a replacement dwelling. If this option is utilized, the entire eligibility amount must be used towards the down payment and eligible incidental closing costs. The Agency will arrange for the deposit of the total rental assistance eligibility amount in an open escrow account conditioned by contractual provisions that assure the Law and Guidelines will be followed and that Agency funds will be reimbursed in the event escrow is cancelled or not closed within a reasonable period. Last Resort Housing As discussed later in this Plan,.there is an adequate supply of replacement housing resources in the City of La Quinta. As such, the Agency will not need to build nor finance replacement housing. However, Last Resort Housing Assistance will be considered by the Agency, in accordance with Guidelines Section 6139 as a supplementary benefit if a household's rental housing assistance eligibility exceeds $5,250. Due to the high cost of living standards of the City's rental housing market, Last Resort Housing Assistance may be necessary. Recipients of this type of assistance who intend to purchase a home may request a lump sum payment for all the benefits in the form of a down payment. Undocumented persons are not eligible to receive Last Resort Housing Assistance. PAYMENT OF RELOCATION BENEFITS Relocation benefit payments will be made expeditiously. Claims and supporting documentation for relocation benefits must be filed with the Agency (and, at the option of the claimant. the Relocation Coordinator) within eighteen (18) months from: 1. The date the claimant moves from the acquired property; or 2. The date on which final payment for the acquisition of real property is made, whichever is later. The procedure for preparing and filing claims and processing and delivering payments are as follows: 1. ClaimantW will provide all necessary documentation to substantiate eligibility of relocation assistance. 2. Benefit amount will be determined in accordance with the Law and Guidelines. 3. Claim forms wiftust be prepared by laimant. but. at the request of the claimant. the Relocation Coordinator may be consulted for assistance. Claims signed by the claimantko and supporting documentation wiBmust be submitted by the ReloGation Gnmrdingtn to the Agency for review. 4. Agency will approve or request additional information. If the claim is approved by the Agency, a benefit check will be issued, or, if applicable, a wire transfer will be made If the claim is not approved the claimant may proceed under the Grievance Procedures as discussed below. 5. Unless a wire transfer is made, the issued benefit checks will be hand delivered to the claimants; by an Agency representative or the Relocation Coordinator. 6. Upon verifying that the claimants} has completely vacated the Property and has secured residency in a replacement dwelling, final payments will be issued. No household will be displaced until "comparable" housing is located as defined above and in section 6008, subdivisions (c) and (d) of the Guidelines. Relocation staff will inspect any replacement units to which referrals are made to verify that they meet all the standards of decent, safe, and sanitary as defined in section 6008, subdivision (d) of the Guidelines. However, no household will be denied benefits if it chooses to move to a replacement unit which does not meet the standards of decent, safe, and sanitary housing. e R S G 71 y a:a q L DRAFT RELOCATION PLAN 78181 & 78182 AVENIDA LA FONDA AND 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY ASSESSMENT OF NEEDS Personal interviews were conducted with the households living at each of the Properties. The purpose of the interviews was to learn more about the households including household size and composition, income, length and type of occupancy, ethnicity, home language, disability/health problems, and replacement housing preferences. The interviews were conducted May 19 and 20, 2011, and June 2 and 3, 2011. The descriptive data in this Plan is based solely on the responses provided by the households. No attempt was made to qualify income or other information provided by residents. Housinq Occupancy This Plan encompasses one and two person households of eight rental studio units. All of the households will be eligible for relocation benefits. Unit Profiles - Table 2 Unit HH # # Size Bedrooms # Bathrooms Move In Date Income Level Seniors Ethnicity Language La Fonda Four Plex 1 2 Studio 1 6/28/2009 Extremely Low 0 Hispanic English 2 2 Studio 1 11/1/2008 Very Low 0 Caucasian English 3 1 Studio 1 May-06 Very Low 0 Caucasian English 4 2 Studio 1 3/1/1996 Extremely Low 0 Hispanic Spanish/English La Fonda Five Plex 3 1 Studio 1 3/1/2011 Above Moderate 0 Caucasian English . 4 1 Studio 1 1/25/2011 Unknown 0 Caucasian English Main Street Five Plex 1 1 Studio 1 Apr-08 Very Low 0 Caucasian English 4 1 Studio 1 At least 10 years Very Low 1 Hispanic Spanish Source: Based on descriptions provided during the tenant interviews Household Income With an exception of one tenant who is currently unemployed, income information was provided by the households during the interviews. According to the income standards set forth by California Department of Housing and Community Development for Riverside County (Attachment 3), adjusted for household size, two households are categorized as Extremely Low Income, four households as Very Low Income, one household as Above Moderate Income, and one household is unknown. Ethnicitv. Primary Lancluage, and Citizenshi The ethnicities of the persons residing in the eight occupied households were self -reported as Caucasian (4 households) and Hispanic (4 households). Six households reported the primary language as English and Spanish is the primary language for two households. A Spanish translator was present at the time of the interviews and documentation given to the tenants was provided in English and Spanish. All households reported being citizens of the United States. DRAFT RELOCATION PLAN 78181 & 78182 AVENIDA LA FONDA AND 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY Senior or Handicapped There is one senior (62 years or older) living on the Main Street Five Plex property. The senior tenant indicated a preference for a unit on the first floor. None of the tenants reported having a disability. ProDertv Location and Amenities The Properties are located at 781-86-aF4-78181 and 78182 Avenida La Fonda and 78153 Main Street. The Properties are located within 0.5 miles of La Quinta City Hall, Senior Center, La Quinta Public Library, La Quinta Community Park, the La Quinta Village, Benjamin Franklin and John Adams Elementary Schools, post office, restaurants, and several convenience and grocery stores. The Properties are located within walking distance of the SunLine Transit Agency's Line 70 bus stops. Preferred Relocation Areas and Location Needs Seven households expressed their primary desire to remain in La Quinta, specifically in the La Quinta Cove area. One tenant expressed interested in relocating to South Carolina. La Fonda Four Plex The household residing in Unit 1 expressed desire to relocate to La Quinta or Bermuda Dunes. If relocated to Bermuda Dunes, the household indicated they would like be along Washington Street, in close proximity to the La Quinta City boundaries. If this household were to relocate in La Quinta, the La Quinta Cove is a requirement, in either a similar property such as a four-plex or apartment community. The household indicated that they would not like to rekGcatedrelocete near children both in their living community (i.e. play ground or pool) or school. The household does not currently have a car but an assigned covered parking space is ideal for a future car. In addition, the household requested to be relocated in proximity to public transportation and shopping. The household residing in Unit 2 would like to relocate to La Quinta. This household would prefer to remain in the La Quinta Cove area, as it is in proximity to current employment, restaurants, and shopping. Pets would also need to be permitted at the relocated unit. The tenant residing in Unit 3 prefers to be relocated to La Quints, in the La Quinta Cove area, near the current employment. The tenant would not like to reside near children, and prefers an older community. The tenant is not considered a senior and therefore, cannot reside in an age -restricted community. No other special relocation (i.e. medical facilities, public/social services and agencies, recreational services, parks, community centers, and shopping) needs were expressed by this tenant. The household residing in Unit 4 prefers to be relocated to either La Quinta or Palm Desert. If relocated to Palm Desert, the household would like to be in close proximity to the Palm Desert Shopping Mall, near4heir current employment. The household would prefer to live in the La Quinta Cove area. Their requirements also include being in close proximity to public transportation. La Fonda Five Plex The tenant residing in Unit 3 expressed a preference to relocate to La Quinta, in the La Quinta Cove area. The tenant would prefer to residing in a quiet community with a pool. No other additional or special relocation needs (i.e. proximity to employment, medical facilities, public/social services and agencies, recreational services, parks, community centers, and shopping) were expressed by the tenant residing in Unit 3. The tenant residing in Unit 4 expressed a preference to relocate to La Quinta. Pets would need to be permitted at the relocation unit. No other additional or special relocation needs (i.e. proximity to employment, medical facilities, public/social services and agencies, recreational services, parks, community centers, and shopping) were expressed. �R, e ' S J rr � � � N'. _ DRAFT RELOCATION PLAN 78181 & 78182 AVENIDA LA FONDA AND 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY Main Street Five Plex The tenant residing in Unit 1 would prefer to relocate to Summerville, South Carolina. No other additional or special relocation needs (i.e. proximity to employment, medical facilities, public/social services and agencies, recreational services, parks, community centers, and shopping) were expressed by the tenant. The tenant residing in Unit 4 would prefer to relocate to La Quinta, in the La Quinta Cove area. The tenant expressed desire to relocate to a similar four-plex or an apartment community. The tenant would like to relocate to a unit on the ground -floor, in a quiet community, in close proximity to public transportation and shopping. Replacement Housing Need Replacement housing needs are assessed by the number of required units and their respective number of bedrooms. Relocated households need a replacement unit with at least as many bedrooms as they currently have or enough bedrooms to prevent overcrowding. Housing standards typically allow up to three people in a one -bedroom, five people in a two -bedroom, and seven people in a three -bedroom unit. The eight households in the Properties are eligible for relocation benefits and will require replacement housing. REPLACEMENT HOUSING RESOURCES If a household is interested in relocating to an affordable rent -restricted unit, the Agency will work with affordable housing property managers and owners in La Quinta and Palm Desert to locate vacant units that are rent -restricted. In the event that affordable units are unavailable or do not meet the definition of comparable housing, as described by the Guidelines, comparable units will be selected from available market -rate housing. The selection of market -rate housing as replacement housing for the displaced households weuldcould require the QtyAgencv to subsidize rents to affordable levels per the Guideline's provisions regarding Replacement Housing Rental and Down Payment Assistance and Last Resort Housing. A housing resource survey was completed in May and June 2011 to identify comparable, decent, safe and sanitary units available within close proximity to the Properties (Attachment 4): The survey focused on identifying a rental housing inventory that addressed the replacement housing needs. Comparable replacement properties were identified using internet searches and contacting apartment communities located in the Cities of La Quinta and Palm Desert. The survey focused on the availability of comparable, decent, safe, and sanitary units, which contain the required minimum number of bedrooms, an area of adequate size for the household, and an area comparable with respect to the number of rooms and habitable living space. As identified in Attachment 4, the comparable replacement units are located in proximity to the Properties and in La Quinta, and have bedroom and bathroom combinations similar to those occupied at the Properties. The resource survey identified a studio/one-bath unit available and 27 one-bedroom/one-bath units available in La Quinta. CONCURRENT RESIDENTIAL DISPLACEMENT There are no other known projects currently underway that will result in the displacement of residential households in La Quinta. The Agency does not anticipate any competition for similar replacement housing. RELOCATION ASSISTANCE The Agency retained RSG to assist each household with their relocation needs. Kim Wong, Relocation Coordinator, may be contacted at (714) 316-2122 from 8:30 AM to 5:00 PM Monday through Friday. A comprehensive relocation assistance program including technical and advisory assistance willj)e provided and close contact will be maintained with each household. A Spanish translator is also available for those households needing translation. To ensure that the Agency meets all of its legal obligations, RSG, at a minimum, will perform the following activities: • Distribute an informational brochure concerning the relocation program to each household. RSG u 213 DRAFT RELOCATION PLAN 78181 & 78182 AVENIDA LA FONDA AND 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY • Inform all households regarding relocation assistance, procedures and benefits. • Determine each household's eligibility, needs and relocation preferences. • Present timely referrals to at least three comparable replacement units and, if necessary, provide transportation to inspect potential replacement units. • Maintain a database of available housing resources and distribute replacement site referrals for the duration of the relocation process. • Assist households in securing and making necessary arrangements to rent or purchase replacement housing. • Assist with completing and filing of relocation claims, loan applications, and appeals forms, if nesessaryrecuested by the relocated household. • Assure that no household will be required to move without a prior 90-day written notice except for those households that have to be expeditiously moved to ensure the health and safety of the persons who occupy a unit. • Inform all households of the Agency's eviction and property management policies. RELOCATION TAX CONSEQUENCES With respect to the Internal Revenue Code of 1968, or the Personal Income Tax law (Part 10 of the Revenue and Taxation Code), relocation payments are typically not considered income. The Agency does not intend to provide tax advice by the previous statement. Displaced households are responsible for consulting with a tax advisor concerning the tax consequences of relocation payments. EVICTION POLICY The Agency recognizes that eviction is only permissible as a last resort and that relocation records must be documented to substantiate eviction. Eviction will not affect the eligibility of a person legally entitled to relocation benefits. Eviction will only take place in the event of the following: • Nonpayment of rent; • SerieusBreach or violation of the rental agreement; • A dangerous or illegal act in the unit; or • If the household refuses to accept all reasonable offers to move. GRIEVANCE PROCEDURES The grievance procedures will follow the standards described in Section 6150 et seq. of the Guidelines, as may be amended from time to time (Attachment 6). Displaced households will have the right to dispute their relocation process and have their case re-evaluated by the Agency. The request for review must be made within the 18 month relocation benefit period (refer to the Payment of Relocation Benefits section). Failure to make a timely request for review will result in the household's request being denied. The Relocation Coordinator is available to assist any household that desresmav request such assistance in processing a grievance. PROJECTED DATES OF DISPLACEMENT The Agency will issue a 90-day Notice -to -Vacate before any households are required to move off of the Properties. These notices are expected to be issued within three months. Relocation is expected to be completed in six months. pR S;'? �� 2 -14 DRAFT RELOCATION PLAN 78181 & 78182 AVENIDA LA FONDA AND 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY ESTIMATED RELOCATION COSTS The Agency will fund all relocation costs from its Low and Moderate Income Housing Fund. These figures should not be interpreted as.firm, "not to exceed" or actual entitlement costs. These figures are based on the data obtained through occupant interviews, replacement site availability, market rate research, and the judgment of the Agency staff. They do not include payments to consultants or to contractors. Any and all required financial assistance._ authorized pursuant to the Law and Guidelines, and not to exceed those m n will be provided. The budget estimate is $1284404or the relocation of all residents of the Properties is $107.306. CITIZEN PARTICIPATION AND PLAN REVIEW This Plan will be provided to the household and will be made available to the public for the mandatory thirty (30) day review period. Comments to this Plan will be included as a Plan addendum prior to submission for approval before the Agency. AUpon the request of any resident or other interested organization, a copy of the approved Plan will be forwarded to the California Department of Housing and Community Development ("HCD"). NECESSARY RELOCATION RESOURCES An assessment of whether the necessary financial and technical resources are available to successfully undertake and complete the relocation of the eight households; was conducted by the Agency. The analysis included a review of the availability of replacement housing, an assessment of funding available for all relocation costs, and the availability of relocation advisory resources. The review determined that there are adequate financial and technical resources available to the Agency to successfully relocate all foargj= households from the izropertyPrgperties. Specifically, the housing resource survey indicates that there is a large supply of comparable, decent, safe and sanitary units available within the City. A review of the availability of the Low and Moderate Income Housing Fund determined that funds were sufficient and available to pay for all relocation costs. Lastly, the Agency has contracted with RSG to provide relocation advisory services to assist each household with their relocation needs. 2l5 PSG DRAFT RELOCATION PLAN 78181 & 78182 AVENIDA LA FONDA AND 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY ATTACHMENTS Attachment 1 — Regional Site Map Attachment 2 — Properties Site Map Attachment 3 — California Department of Housing and Community Development Income Limits for Riverside County Attachment 4 — Comparable Replacement Units Attachment 5 — Information Notice and Notice of Intent Attachment 6 — Grievance Procedures (Section 6150 et seq. of the Guidelines) P \ J�J a 270 • I"ti DRAFT RELOCATION PLAN 78181 & 78182 AVENIDA LA FONDA AND 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY REGIONAL SITE MAP ATTACHMENT 1 S'ource: tb'N1 Miles . • R[ L N 2 1 QWU a�w ZNQ O zr Z UAW J Lo UJ Go tz > <auj pow ZF O LLZ J (! as pJ Z W Q N OD co P 00 I T P- 7-7r} � N L I V z F— >- a W w Y aci 0 O W < L t1 caiw a Oda . Wro co �r�w LLO> wzw <0 O<W z� O Wz D J d f J z ui C Q 0 N 00 O U n v 00 ' r w !3 E J E u c v c m a E U G8 E O O O O sL N t0 N SCS _oi M H m N m G4 7 Q 0 x aoi J ; w O CL c N U E y w CDJ > 3 y O i f 8 — 0) N E 8 o 0 0 0 0J 00 N f0 C r 01 t0 O N QC 0 O x 0 d " E ° — 3 w 3 r > J w o E M ° m W i a G8 0 E O ( O o O cc O IT y N N C w Vi NW v N Q O x o 0 3 d O E aw o a c N c v N EE E r > J L O! g C W d 'O cEEp Ln C N 0 n 0 V 0 co O N — M N O N C O Q 2 r 0 J 3 C y N O '+ c b a y E 8 E w r -j S 0! C 8E 0� L N 7 0 00 N C Q N f9 � to N x 0j Uz. w E 8w J E 3 N > 3 J 0 dr L O a c O C ! ,a 0) 0 3 0 0 0 0 L N 0 000 N C Q N N Oco fA CD Hi S W E � w > o E O CL r. OJ i C w O 8 N O O O O N IA N y C N M P.: (9 CT co N 0 O S r ° o y 3 N y e d o W O d o O C n U E y N > J O W $ W a N OE C O N N .0 N O o c M C Q N N M N N fA 2 ° U m E 3 aTi E A r > o u0i E o. �+ m 9 Ol C 11 w E 0 C ro Q ui awl 279 DRAFT RELOCATION PLAN 78181 & 78182 AVENIDA LA FONDA AND 78163 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY Comparable Replacement Housing Units Attachment 4 Bedrooms Bathrooms Rent Deposit Available Address Apt. Complex Quantity Studio 1 $600 $600 Now 52-960 Avenida Obregon, La Quinta Private Owner 1 Studio 1 $641 $300 6/10/2011 49-125 Idaho St, Palm Desert Desert Fountain 4 1 1 $860 $335 Now 50-660 Eisenhower Drive, La Quints Silverhawk 1 1 1 $718 $300 Now 49-125 Idaho St, Palm Desert Desert Fountain 2 1 1 $995 $250 Now 47-750 Adams St. La Quinta, CA Aventine Apartment Homes 2 1 1 $995 $250 6/30/2011 47-750 Adams St. La Quinta, CA Aventine Apartment Homes 2 1 1 $920 $199 Now 43-100 Palm Royale, La Quints, CA Mediterra Apartments Homes 7 1 1 $940 $199 Now 43-100 Palm Royale, La Quints, CA Mediterra Apartments Homes 15 Average Rental Rate: $886 for Studio/1-Bedroom In La Qulnta Source: Conversations with property management companies on May 27 and 31, 2011 and June 1, 2011 e RSA 280 - n DRAFT RELOCATION PLAN 78181 & 78182 AVENIDA LA FONDA AND 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY ATTACHMENT 5 — INFORMATIONAL NOTICE AND NOTICE OF INTENT La Quinta Redevelopment Agency INFORMATIONAL NOTICE AND NOTICE OF INTENT IMPORTANT! PLEASE READ CAREFULLY! The La Quinta Redevelopment Agency ("Agency") is in the process acquiring of the residential property located at 7&4ffg78181 Avenida La Fonda.'- You are receiving this notice because you reside on this property and may be eligible for relocation benefits if the property is acquired by the Agency. Acquisition by the Agency may require tenants residing on the property to be relocated. However, it is the intent of the Agency to honor existing leases and provide adequate notice if relocation is necessary. YOU DO NOT HAVE TO MOVE NOWI This notice is meant to explain what the Agency is interested in doing and explain relocation assistance available to you under the-LJRiferm applicable California laws and regulations. Do I Have To Move? The law requires the Agency to give you at least 90 days written notice before you have to move. This is not a 90 day notice and therefore you seen o noY have to move by delivery of this information letter! It is important that you do not move before you find out if you are eligible to remain on the property and you learn what you must do to receive the relocation payments and other assistance. You will not receive relocation benefits if you are evicted from the property for nonpayment of rent, in se4eusbreach or violation of the rental agreement, engaged in dangerous or illegal acts in the rental unit, or if you refuse to accept reasonable offers to relocate to a new residence. Will I Get Any Help To Move? Yes. The law requires the Agency to give many different types of assistance. Some of the assistance depends upon when you moved into your residence. The Agency must: Help pay for moving expenses; and 2. Help find other "comparable replacement" housing for you. Kim Wong with the Rosenow, Spevacek Group Inc, the Agency's Relocation Consultant, will be assisting you in locating "comparable replacement housing" and be available to answer any questions you may have. The Agency niustwi!I give you at least three referrals to other "comparable replacement" residences before you have to move or you can also look for your own replacement housing, but the final decision as to your replacement housina remains, pursuant to law, with the Agency. "Comparable replacement" housing means housing that is: (A) Decent, safe, and sanitary; Address changed to 78182 Avenida La Fonda or 78153 Main Street based on tenant's location . RSG 281 DRAFT RELOCATION PLAN 78181 & 78182 AVENIDA LA FONDA AND 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY (B) Not generally less desirable than your current residence in location to your employment, schools and other services; (C) Has disabled access if you are a disabled person; (D) Does not discriminate against you based on your race, nationality, religion, sex, age, disability, children, or —whether or not you are married, Qr any other Drotecte classification as Drescribed by law; (E) At least the same number of bedrooms and living area as your current residence; and (F) Affordable. "Affordable" means that rental costs (including utilities) are not more than 30% of your average monthly income. Rr;aw, AheThe Agency cannot make you move until the Agency can locate 'comparable replacement' housing for you and provide you 'Replacement Housing Payments" (rental assistance or down payment assistance payments), subject to limitations in amount as Dmvided in law. Who Can I Speak To If I Have Any Questions? The Agency has arranged for the Rosenow Spevacek Group Inc., a Relocation Consultant, to be available to answer any questions you might have. Kim Wong, the Relocation Consultant, can be reached Monday through Friday between the hours of 8:00 am to 5:00 pm at (714) 541-4585 extension 122. The Agency encourages you to contact the Relocation Consultant to get more information about your individual rights to relocation assistance. The Relocation Consultant will also be available to assist you in finding a "comparable replacement' residence and can refer you to other agencies that can assist you. The Relocation Consultant nan alse give you information about filing a GOMplaint if you feel you have been unlavgully diSGFdFniRated agaiRStin tryiR9 tO fiRd Fep!aGernBRt housing. Should you be required to move, it is the goal of the Agency and the Relocation Consultant to make this upcoming transition as easy as possible for you. What Will Happen If I Move Now? If you move before you are required to, you relocation assistance or benefits. Before making any moves, it is important that you contact the Relocation Consultant and find out all the information about your rights to assistance and benefits. Will Someone Contact Me About My Relocation Assistance? Yes. The Relocation Consultant will be contacting you in the future to talk to you about your eligibility for relocation assistance. This person will need to get information from you, including your income and household size. It is very important that you cooperate with the Agency in sharing information because the Agency must have this information to determine your needs and your eligibility for assistance. What If I Disagree With The Type Of Assistance Given To Me? SS{ 2n2 �� DRAFT RELOCATION PLAN 78181 & 78182 AVENIDA LA FONDA AND 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY If you disagree with the type of assistance you receive from the Agency, the law gives you the right to ask for a review of your claim. This is called a "grievance." For example, you may ask for a review of your claim if you disagree with the amount of your relocation assistance, our failure to provide you with "comparable replacement' housing, or any other disagreement you may have with the services offered to you. If you want to file a "grievance," you should file it within 18 months of the date you move or the date you receive a final relocation payment, whichever is later. You may file a "grievance" and obtain a copy of the "Grievance Procedures" by contacting the Relocation Consultant. The Agency will continue to give you information and updates on the acquisition of the property. In the meantime, please feel free to contact the Relocation Consultant if you have any concerns, problems or questions. They are here to assist you with the relocation process. PLEASE KEEP THIS LETTER FOR FUTURE REFERENCEI R S G DRAFT RELOCATION PLAN 78181& 78182 AVENIDA LA FONDA AND 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY Attachment 6 — Grievance Procedures (Section 6150 et.sea. of the Guidelines) Grievance Procedures California Code of Regulations, Title 25, Chapter 6, Article 5 6150. The Purpose The purpose of this article is to set forth guidelines for processing appeals from public entity determinations as to eligibility, the amount of payment, and for processing appeals from persons aggrieved by a public entity's failure to refer them to comparable permanent or adequate temporary replacement housing. Public entities shall establish procedures to implement the provisions of this Article. 6152. The Right of Review (a) Any complainant, that is any person who believes himself aggrieved by a determination as to eligibility, the amount of payment, the failure of the public entity to provide comparable permanent or adequate temporary replacement housing or the public entity's property management practices may, at his election, have his claim reviewed and reconsidered by the head of the public entity or an authorized designee (other than the person who made the determination in question) in accordance with the procedures set forth in this article, as supplemented by the procedures the public entity shall establish for such review and reconsideration. (b) A person or organization directly affected by the relocation plan may petition the department to review the final relocation plan of a public entity to determine if the plan is in compliance with state laws and guidelines or review the implementation of a relocation plan to determine if the public entity is acting in compliance with its relocation plan. Review undertaken by the department under this section shall be in accordance with the provisions of sections 6158 and may be informal. Before conducting an investigation, the department should attempt to constrain disputes between parties. Failure to petition the department shall not limit a complainant's right to seek judicial review. (c) If a relocation appeals board has been established pursuant to Section 33417.5 of the Health and Safety Code, a city by ordinance may designate the board to hear appeals from local public entities which do not have an appeal process. In the absence of such an ordinance, public entities shall establish procedures to implement the provisions of this Article. r'� W o R�� e 284 DRAFT RELOCATION PLAN 78181& 78182 AVENIDA LA FONDA AND 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY 6154. Notification to Complainant If the public entity denies or refuses to consider a claim, the public entity's notification to the complainant of its determination shall inform the complainant of its reasons and the applicable procedures for obtaining review of the decision. If necessary, such notification shall be printed in a language other than English in accordance with section 6046. 6156. Stages of Review by a Public Entity (a) Request for Further Written Information. A complainant may request the public entity to provide him with a full written explanation of its determination and the basis therefore, if he feels that the explanation accompanying the payment of the claim or notice of the entity's determination was incorrect or inadequate. The public entity shall provide such an explanation to the complainant within three weeks of its receipt of his request. (b) Informal Oral Presentation. A complainant may request an informal oral presentation before seeking formal review and reconsideration. A request for an informal oral presentation shall be filed within the period described in subsection (d) of this section, and within 15 days of the request the public entity shall afford the complainant the opportunity to make such presentation. The complainant may be represented by an attorney or other person of his choosing. This oral presentation shall enable the complainant to discuss the claim with the head of the public entity or a designee (other than the person who made the initial determination) having authority to revise the initial determination on the claim. The public entity shall make a summary of the matters discussed in the oral presentation to be included as part of its file. The right to formal review and reconsideration shall not be conditioned upon requesting an oral presentation. (c) Written Request for Review and Reconsideration. At any time within the period described in subsection (d) a complainant may file a written request for formal review and reconsideration. The complainant may include in the request for review any statement of fact within the complainant's knowledge or belief or other material which may have a bearing on the appeal. If the complainant requests more time to gather and prepare additional material for consideration or review and demonstrates a reasonable basis therefore, the complainant's request should be granted. (d) Time Limit for Requesting Review. A complainant desiring either an informal oral presentation or seeking a formal review and reconsideration shall make a request to the public entity within eighteen months following the date he moves from the property or the date he receives final compensation for the property, whichever is later. , 6158. Formal Review and Reconsideration by the Public Entity (a) General. The public entity shall consider the request for review and shall decide whether a modification of its initial determination is necessary. This review shall be conducted by the head of the public entity or an authorized, impartial designee. (The designee may be a committee). A designee shall have the authority to revise the initial determination or the determination of a previous oral presentation. The public entity shall consider every aggrieved person's complaint regardless of form, and shall, if necessary provide assistance to the claimant in preparing the written claim. When a claimant seeks review, the public entity shall inform him that he has the o PSG 285 DRAFT RELOCATION PLAN 78181& 78182 AVENIDA LA FONDA AND 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY right to be represented by an attorney, to present his case by oral or documentary evidence, to submit rebuttal evidence, to conduct such cross-examination as may be required for a full and true disclosure of facts, and to seek judicial review once he has exhausted administrative appeal. (b) Scope of Review. The public entity shall review and reconsider its initial determination of the claimant's case in light of: (1) All material upon which the public agency based its original determination including all applicable rules and regulations, except that no evidence shall be relied upon where a claimant has been improperly denied an opportunity to controvert the evidence or cross-examine the witness. (2) The reasons given by the claimant for requesting review and reconsideration of the claim. (3) Any additional written or relevant documentary material submitted by the claimant. (4) Any further information which the public entity in its discretion, obtains by request, investigation, or research, to ensure fair and full review of the claim. (c) Determination on Review by Public Entity. (1) The determination on review by the public entity shall include, but is not limited to: (A) The public entity's decision on reconsideration of the claim. A The factual and legal basis upon which the decision rests, including any pertinent explanation or rationale. (C) A statement to the claimant of the right to further administrative appeal, if the public entity has such an appeal structure, or if not, a statement to the claimant that administrative remedies have been exhausted and judicial review may be sought. (2) The determination shall be in writing with a copy provided to the claimant. (d) Time Limits. (1) The public entity shall issue its determination of review as soon as possible but no later than 6 weeks from receipt of the last material submitted for consideration by the claimant of the date of the hearing, whichever is later. (2) In the case of complaints dismissed for untimelyness or for any other reason not based on the merits of the claim, the public entity shall furnish a written statement to the claimant stating the reason for the dismissal of the claim as soon as possible but no later than 2 weeks from receipt of the last material submitted by the claimant or the date of the hearing, whichever is later. 6160. Refusals to Waive Time Limitation Whenever a public entity rejects a request by a claimant for a waiver of the time limits provided in section 6088, a claimant may file a written request for review of this decision in accordance with the procedures set forth in sections 6156 and 6158, except that such written request for review shall be filed within 90 days of the claimant's receipt of the public entity's determination. IRSC 286 DRAFT RELOCATION PLAN 78181& 78182 AVENIDA LA FONDA AND 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY 6162. Extension of Time Limits The time limits specified in Section 6156 may be extended for good cause by the public entity. 6164. Recommendations by Third Party Upon agreement between the claimant and the public entity, a mutually acceptable third party or parties may review the claim and make advisory recommendations thereon to the head of the public entity for its final determination. In reviewing the claim and making recommendations to the public entity, the third party or parties shall be guided by the provisions of this Article. Except to the extent the confidentiality of material is protected by law or its disclosure is prohibited by law, a public entity shall permit the claimant to inspect all files and records bearing upon his claim or the prosecution of the claimant's grievance. If a claimant is improperly denied access to any relevant material bearing on the claim, such material may not be relied upon in reviewing the initial determination. 6166. Review of Files by Claimant Except to the extent the confidentiality of material is protected by law or its disclosure is prohibited by law, a public entity shall permit the claimant to inspect all files and records bearing upon his claim or the prosecution of the claimant's grievance. If a claimant is improperly denied access to any relevant material bearing on the claim, such material may not be relied upon in reviewing the initial determination. 6168. Effect of Determination on Other Persons The principles established in all determinations by a public entity shall be considered as precedent for all eligible persons in similar situations regardless of whether or not a person has filed a written request for review. All written determinations shall be kept on file and available for public review. 6170. Right to Counsel Any aggrieved party has a right to representation by legal or other counsel at his expense at any and all stages of the proceedings set forth in these sections. 6172. Stay of Displacement Pending Review If a complainant seeks to prevent displacement, the public entity shall not require the complainant to move until at least 20 days after it has made a determination and the complainant has had an opportunity to seek judicial review. In all cases the public entity shall notify the complainant in writing 20 days prior to the proposed new date of displacement. Ga0(SCE 2ul n DRAFT RELOCATION PLAN 78181& 78182 AVENIDA LA FONDA AND 78153 MAIN STREET LA QUINTA REDEVELOPMENT AGENCY 6174. Joint Complainants Where more than one person is aggrieved by the failure of the public entity to refer them to comparable permanent or adequate temporary replacement housing the complainants may join in filing a single written request for review. A determination shall be made by the public entity for each of the complainants. 6176. Judicial Review Nothing in this Article shall in any way preclude or limit a claimant from seeking judicial review of a claim upon exhaustion of such administrative remedies as are available under this Article. Source: California Code of Regulations, California Office of Administrative Law o[�; 2U3 11 Document comparison by Workshare Professional on Saturday, June 18, 2011 4:12:36 PM R t Document 1 ID interwovenSite://cartman/iManageDMS/2171894/1 Description #2171894v1 <iManageDMS> -Draft 2011 Relocation Plan Document 2 ID interwovenSite://cartman/iManageDMS/2171894/2 Description #2171894v2<iManageDMS> - Draft 2011 Relocation Plan Rendering set standard la, ii Count Insertions 89 Deletions 67 Moved from 1 Moved to 1 Style change 0 Format changed 0 Total changes 158 " 289 J 4 COUNCIL/RDA MEETING DATE: June 21, 201'1 ITEM TITLE: Consideration of Fiscal Year 201 1 /2012 Preliminary Budget RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: 3- CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt the Fiscal Year 2011 /2012 Preliminary Budget and direct staff to prepare a Fiscal Year 201 1 /2012 Final Budget for the July 5, 2011 City Council Meeting. FISCAL IMPLICATIONS: All Preliminary Fiscal Year 201 1 /2012 revenues, operational appropriations and capital projects funding are included in this Preliminary Budget. Pursuant to City Council direction, staff has presented the City Council with a balanced General Fund budget using $3.1 million of General Fund Balance reserves from the estimated $91.5 million General Fund Balance at June 30, 2011. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Introduction As the City Council is aware, the Budgeting process actually starts in February when the City Council discusses the City Council Goals and the Annual Financial Management review. The Annual Financial Management review is the first component of the strategic planning process, and along with the discussion of the City Council goals are the building blocks of the budget. The City Council has since reviewed and approved the Economic Development Plan, the Capital 1, 2 J O Improvement Program and the Marketing Plan for the upcoming Fiscal Year. Each of these components have been incorporated into the proposed budget. This preliminary Fiscal Year 201 1 /2012 Budget is similar to the format implemented in previous years. This format utilizes two separate documents to develop the City, Redevelopment Agency, Financing and Housing Authorities Budget. The first of the two documents utilized for presentation of this year's budget is titled: "Fiscal Year 201 1 /2012 Preliminary Budget," and includes the total scope of operations for the City, Agency, Financing and Housing Authorities. The second document is titled: "Supporting Document." This document provides the detail for each program operation and the justification for any of the changes requested. Executive Summary The following table shows a comparison of the revenues and expenditures in the General Fund from Fiscal year 2011 /2012 and 2010/201 1: Fiscal Year 2011/2012 2010/2011 Change Estimated Budgeted Revenues 31,424,168 33,998,738 (2,574,570) Application of Reserves - Personnel Reductions 757,369 0 757,369 Application of Reserves - Operational Deficit 2,353,717 0 2,353,717 Transfers In 135,844 158,800 (22,956) Reimbursements 6,016,214 5,984,194 32,020 Total Sources 40,687,312 40141 732 545,580 Estimated Operating Expenditures 40,051,987 39,356,130 695,857 Transfers Out 635,325 785,454 (150,129) Total Uses 40,687,312 40,141,584 1545,728 Net income (loss) (0) 148 1 (148) if 291 General Fund Reserves The General Fund is the only fund in the City in which the City Council has total discretion over. the appropriation of funds. For nearly thirty years the City has experienced continued growth in its General Fund Balance or its "reserves" and has one of the highest balances in the Coachella Valley. These reserves represent the net income that has been received from year to year since incorporation and is projected to be at $91.5 million at June 30, 2011. This balance has resulted from current and past Council's belief that the City should operate within its means on a year to year basis. Unfortunately, for the last three years the country has been experiencing a recession which has impacted the City in many ways - lower property tax collections, lower sales tax revenues, lower development fees and permits, lower transient occupancy taxes and lower interest income from lower interest rates. To combat these revenue declines, the City has been reducing its expenditures including staff and outside contractors and consultants. For instance, the total authorized positions in FY201 1 /2012 are 89 positions compared to 105 in FY 2008/2009. It is important to note that this decrease in staff positions would have been greater, which many of our surrounding communities have experienced, if not for the City's belief to contract out to the private sector for many of the services that our residents receive. To deal with this revenue downturn, the City has cut its costs wherever possible with the intent of lessening any direct impact of services to our residents' and visitors' perception of La Quinta as the "Gem of the Desert." Some of the cost savings undertaken to date include: (1) lowering the amount of funds allocated to maintain our pavement management program, (2) lowering, or in some cases eliminating, funding for future equipment replacement, information technology improvements, and park equipment improvements, (3) reducing staff travel and training, (4) as mentioned previously lowering or reducing outside contract inspection for building and safety and public works services, (5) shifting or increasing activities previously funded by the General Fund to other funds, (6) paying cash whenever possible for items previously financed due to low interest rates on investments, and (7) implementing an early staff retirement program. It is important to note that during this slow down, the City has not closed facilities, reduced hours of operations, implemented furloughs, reduced staffing levels (other than employee -initiated reductions, e.g. retirement), limited or reduced standby and call out pay, or proposed a future staff reduction plan. While staff continues to look for ways to decrease costs, the economic downturn that has impacted the City continues into the current Fiscal Year 2011 /2012 and the State of California Governor's proposed budget actions may have further impacts. 44 292 While other cost cutting measures mentioned earlier could be considered at this time or may more than likely have to be considered in the future if the economy does not improve, staff believes that the next step is to reserve $7.5 million of fund balances to cover possible operating deficits for the next three years. In addition to the aforementioned cost cutting measures, during these three years the City Council may want to look at looking at new revenue sources, which some of our surrounding communities have in place - park assessment districts, utility user taxes, and public safety taxes or by increasing our existing revenues, such as sales tax or transient occupancy rates. The following table shows a breakdown of the estimated Fund Balance as of June 30, 2011 as further detailed on page C-2 of the Budget Document: City of La Quinta Reserves & Designations Fiscal Year End 201012011 Advances to other funds $ 15,502,903 Deposits 9,830 Prepaids 100 Encumbrances 132,132 Carry over appropriations 1,460,118 Debt service payment 169,631 Post retirement health care benefits 1,258,059 Land held for resale 8,320,000 Future operational deficit 7,500,000 Cash flow 3,304,289 Emergency reserve 18,018,196 Continuing operation and projects 35,838,867 $ 91,514,125 As the table illustrates that even after the application of $7.5 million of reserves toward possible future deficits the General Fund has $35.8 million of continuing operation and project reserves. 0 293 Summary of This Year's Budget Revenues — General Fund This year's General Fund projected revenues of $40.68 million, which includes $3.11 million of reserves, is up from the $40.14 million from the prior year as projected in the following table: REVENUE TYPE INCREASES Application of reserves - Operational deficit $ 2,353,717 Application of reserves - Personnel reductions 757,369 Transient Occupancy Tax 500,000 Sales Tax 499,000 Miscellaneous 68,800 Document Transfer Tax 57,200 County Fire Operations 34,690 Change in Reimbursements 32,020 Fees for Service 10,760 Franchise Fee 3,130 UIU M-' (DECREASES) Interest S (2,809,450) Property Tax (552,200) Motor Vehicle in Lieu (312,800) Intergovernmental (68, 000) Change in Transfers in (22,956) Licenses & Permits (5,700) Subtotal (3,771,106) Total $ 545,580 Reconciliation Prior Year Revenues FY 2010/2011 $ 34,157,538 Previous Year Reimbursement FY 2010/2011 5,984,194 Budget Summary FY 2009/2010 Sources $ 40,141,732 Budget Summary FY 2011/2012 Sources 40,687,312 Change $ 545,580 to 294 Revenues - Use of Reserves In order to balance the FY 201 1 /2012 General Fund Budget, staff is proposing the use of $3.11 million in reserves. Approximately, $757,000 of this amount is for the cost cutting early retirement program which will save an estimated $1.3 million in salary and fringe benefit costs after FY 2011/2012. The balance of $2.35 million is from an operational deficit, which would not have been created but for the early repayment of General Fund loans made to the Redevelopment Agency. This early repayment was necessitated by the Governor's proposal to eliminate Redevelopment Agencies state-wide and has resulted in a loss of $3.38 million in interest income to the General Fund. Revenue Increases The major increase in revenues for FY $500,000 and sales taxes - $499,000. budgets for these two revenue sources: 201 1 /2012 is transient occupancy tax - The following charts show the five year �1I 21p1 �I O it 295 111 111 ■ `-■ ,--- 1.11 Ili �■ �-■ u-■ .��..:...,-.,,....a • 111 111 i■ a '-■ '-■ �-■ a -■ =J 111 111 ■ "-■ vF-■ �■ --■ ' y 5s- I 1' 1' 1• /• 1 1 • 111 1. 111 • • 1 111 111 111 The charts indicate that while the FY 201 1 /2012 budgets for these two revenues are budgeted to increase they are a combined $3.4 million less than the amounts budgeted in FY 2007/2008. Revenue Decreases With the Governor's proposal to eliminate the Redevelopment Agencies with the FY 2011/2012 State budget, the outstanding loans of $41 million between the City and Agency were at risk of being lost. As a result, in March and April of 2011, the Redevelopment Agency repaid all of the outstanding loan amounts to the City. These were long term loans that were due in approximately twenty years and paid interest between 7% and 10%. While on one hand the Agency had the financial resources to repay the loans, the other impact is that with interest rates at historical lows the reinvestment of these proceeds will result in a net loss of approximately $3 million. Overall, FY 201 1 /2012 interest income is projected to be $2.8 million less than FY 2010/201 1. While staff is projecting an increase in sales tax and transient occupancy tax, the City is projecting an 8.5% or $552,200 decrease in property taxes coming into the General Fund as compared to the prior year FY 2010/2011 budget. This is based upon previously approved property revaluations by the County Assessor and based upon the sale of properties. 14 296 Expenditures — General Fund This year's General Fund projected expenditures of $40.69 million is up from the $40.14 million from the prior year as projected in the following table which reflects by Department the increase and decreases from last year's budget: DEPARTMENT TOTAL EXPENDITURES CHANGES REIMBURSEMENTS CHANGES INCREASES Department General Government 327,661 296,906 624,567 Community Services 102,997 24,731 127,728 Public Works 322,727 (244,814) 77,913 Fire 38,022 (3,332) 34,690 Finance 57,099 (30,980) 26,119 Subtotal 848,506 42,511 891,017 (DECREASES) Departments Building & Safety (50,571) (33,728) (84,2991 Planning (22,852) (50,703) (73,555) City Clerk (79,226) 9,900 (69,326) Police 0 0 0 Subtotal (152,649) (74,531) (227,180) Net Increase in Expenditures 695,857 (32,020) 663,838 Decrease in Transfers (150,129) Total $ 545, 728 Reconciliation: Prior Year Expenditures FY 2010/2011 $39,356,130 Previous Year Transfers Out FY 2010/2011 785,454 Budget Summary FY 2010/2011 Sources $40,141,584 Budget Summary FY 2011/2012 Sources 40,687,312 Change $545,728 ,t 297 Decreases in General Fund Expenditures With the estimated reduction in revenues forecasted for Fiscal Year 2011 /2012, the following reductions over $50,000 in the Budget, as outlined in Attachment 1, have been proposed with the intent to not decrease service level to the public, whenever possible. Some of the more notable planned expenditure decreases in this year's budget include: • Decrease in existing salaries ($862,300). • Decrease of $(125,700) in legal expenses. • Decrease of ($50,000) in marketing service expenses. • Decrease of ($50,000) in CVWD Conservation program. • Decrease of ($92,275) in Grant Program. • Decrease of ($100,000) in the COPS Program. • Decrease of ($90,000) in Public Works contract inspections. Increases in General Fund Expenditures The following are some of the notable increases in the General Fund over $50,000: • Increase of $757,369 in funding early retirement payments (funded by reserves). • Increase of $561,562 equipment replacement fund charges. • Increase of $483,227 information technology fund charges. • Increase of $117,274 in Police salaries & fringe benefits (offset by other line item decreases). Persnnnel The following changes for Fiscal Year 2011 /2012 are being recommended to the Authorized Positions list as detailed in Section I are as follows: - Ten (10) positions being recommended for deletion from the City authorized positions listing bringing the City-wide total from 99 in Fiscal Year 2010/2011 to 89 in Fiscal Year 201 1 /2012. • City Manager Department - Assistant City Manager Development Services • City Manager Department - Assistant City Manager Management Services • City Manager Department - Management Assistant • City Clerk - Deputy City Clerk • Finance Department - Senior Account Technician • Building & Safety Department - Building & Safety Manager • Building & Safety Department - Special Projects Assistant • Building & Safety Department - Senior Building Inspector 11 298 • Public Works Department - Associate Engineer • Public Works Department - Maintenance Worker II • An interim transfer of an Assistant Planner from the Planning Division to the City Manager Development Services Division. The position of Building & Safety Manager is being deleted and the Building & Safety Director position is being reclassified from Range 93 to Range 87. The following positions will have title changes only (no changes to salaries), to more accurately reflect the duties resulting from the organizational restructuring, with the job descriptions as outlined in Attachment 2: Formerly New Title Senior Plans Examiner Plans Examiner/Inspection Supervisor Human Resources/Risk Manager Human Resources/General Services Manager Economic Development Manager Economic Development/Housing Manager Economic Development Manager Marketing/Economic Development Manager The Fiscal Year 2011/2012 budget contains no increases in cost of living. This year's budget does include merit increases for those employees who are eligible. After FY 2011/2012, the estimated salary & fringe benefit savings from the deletion of the ten (10) positions is projected to be $1.3 million. In FY 2011/2012, the budget contains a one time line item for the purchase of two additional years of retirement service credit for (9) nine of the (10) ten employees totaling $757,369. Police and Fire Department Budget Discussions Police Services - the overall budget for Police Services has remained unchanged from the prior year. The Police Department budget represents the largest service level cost in the preliminary budget. Police Services represents 31.2% of total General Fund expenditures for Fiscal Year 2011/2012 as compared with 31.7% of the Fiscal Year 2010/201 1 budget. This year the Police budget is increased by one Grant Funded Motor Officer position and decreased by one non -grant funded Motor Officer. As previously mentioned the total Police Budget for FY 2011/2012 did not change from the $12,712,089 budgeted in FY 2010/2011. Line items that did increase include $117,274 in salary and fringe benefit costs, $49,292 in booking fees, and $40,606 for motorcycle equipment charges. Line items that decreased from the prior year include $100,000 in COPS funding, $32,500 in City funded special It 299 enforcement funds, and $24,500 in JAG Grant funding. Also included within the Police Department proposal is $190,000 in special enforcement funds, $70,000 for Bob Hope Classic costs for public safety, and $81,300 for rent expenses for the Highway 111 Police sub -station. Fire Services - the overall budget for Fire Services has increased by $38,022 to a total of $4,949,503 for Fiscal Year 2011/2012. This represents the third largest service level in the proposed budget. Fire Services represents 12.4% of total General Fund expenditures for Fiscal Year 2011/2012 as compared with 12.5% for Fiscal Year 2010/2011. The primary factor for the increase is $18,490 in salary and fringe benefit costs, and $20,000 for property and earthquake insurance. No change in Fire Services personnel is being recommended. Revenues for these services have come from the Fire Structural Tax and Property Tax increment from Project Area 1 and 2, which should exceed appropriations and continue to result in a surplus. Internal Service Funds Update The City has three internal service funds - Equipment Replacement, Information Technology and Park Maintenance Equipment & Facility. These funds were established to set aside each year funds to ultimately replace fixed assets. For example, the City currently charges approximately $20,000 for ten years to purchase a street sweeper. This is done so that in ten years the City is not faced with a $200,000 funding request which could dramatically impact the budget process. In this year's budget, as was the case last year, these charges have been reduced in order to help in balancing the General Fund budget. The amount that was reduced in Fiscal Year 2011/2012 is reflected in the following table and the current cash balances as of May 31, 2011: FY 11/12 BUDGETED FUND CHARGES Equipment Replacement 589,338 Information Technology 485,522 Park Maintenance Equipment & Facility 0 FY 11/12• FY 11112 NORMAL REDUCED May 31st CHARGES CHARGES Cash on Hand 589,338 1,623,038 485,522 944,687 432,234 432,234 699,052 1,074,860 1,507,094 432,234 3,266 777 It should be noted that the fixed assets in the Park Maintenance Equipment & Facility Fund are generally in good condition and have been maintained to operating order. Community Marketing Service Projects Thefollowing table lists Community Marketing Service items exceeding $5,000 as contained in the Preliminary Budget: AGENCIES Chamber of Commerce La Quints Arts Foundation Grant Contingency Soroptomist Facility Rent Prestige @ PGA Boys & Girls Club - Facility Use (1) YMCA Pool Contract Concours D'Elegance Jacqueline Cochran Regional Airport (Airshow and dues) Coachella Valley Economic Partnership Date Festival (1) $30,000 from Community Development Bbdc Grant Other Funding Requests — Community Organizations FY 11/12 BUDGETED 150,000 145,800 5,025 5,000 70,000 28,000 10,000 15,000 50,000 5,000 The City received four (4) requests from community organizations for Fiscal Year 2011/2012 totaling $177,140 - $1,140 from the La Quinta Historical Society for a fee waiver at the La Quinta Museum for two events — historic plaque program and the Thirtieth Birthday program, $15,000 from the Old Town Artisan Studio to increase the number of non -fee student class opportunities and match funds for this community outreach program, $36,000 from the La Quinta Chamber of Commerce for a waiver of $1,000 per month for 36 months through November 30, 2014 for office space in the La Quinta Library, and $125,000 from the La Quinta Arts Foundation for production and promotion of the La Quinta Arts Festival (the FY 2011/2012 has $145,800 budgeted for the festival and Senior Center rental). In the past, the City Council has considered these funding requests at this time or referred, as deemed appropriate, the request(s) to the grant process. It should be noted that the Preliminary FY 2011 /2012 budget has no proposed funding for the grant process which has historically been budgeted for at $100,000 other than $5,025 for the Soroptomist facility rent. Attachment 3 lists Fiscal Year 2010/2011 Grants/Contingency/Contracts/Other activities funded by the City and Attachment 4 has the four organizations funding request backup. State Budget Impacts The FY 2011/2012 budget has been prepared with the understanding that the La Quinta Redevelopment Agency will remain a legal entity. The Governor has proposed the elimination of Redevelopment Agencies state-wide as early as June 30, 2011. With this as a distinct possibility the City loans to the Agency were to 301 repaid in FY 2010/2011 earlier than anticipated and has resulted in $3.2 million less in interest income to the General Fund. The General Fund budget also contains $1.6 million in reimbursements for project planning, which would potentially be eliminated if the Governor's proposal to eliminate the Agencies is successful. In addition, the FY 2011/2012 budget does not include $100,000 in Citizens Options for Public Safety (COPS) and does not include the state subsidy of approximately $60,000 for jail funding. Since the passage of Proposition 22, the FY 2011 /2012 Redevelopment Agency budget does not include a payment to the State of California for Supplemental Education Relief Augment Funds. In FY 2010/2011 and FY 2009/2010, $4.85 million and $23.58 million, respectively were paid to the State. Timeline Attached is a brief outline of the City staff presentation of the Preliminary Budget (Attachment 5) as well as a one -page summary of highlights of this year's budget (Attachment 6). Also attached are a Summary and Supporting Fiscal Year 201 1 /2012 Preliminary Budget for Council's consideration (Attachment 7). Staff is requesting that, at the June 21, 2011 City Council meeting, the Council review and make amendments as necessary to the Preliminary Budget. Subsequent to this review, staff is requesting approval of the Preliminary Budget with a July 1, 2011, effective date. Staff will then incorporate all changes pursuant to the discussion of the Preliminary Budget and schedule the item for consideration at the July 5, 2011, City Council meeting for Final Budget adoption. Capital Improvement Program • The Fiscal Year 201 1 /2012 Preliminary Budget incorporates the planned capital expenditures for next year, which total $19,691,294. The projects can be found on Pages H-1 and H-2 and include funding for five (3) major CIP projects; Dune Palms Bridge Improvements at the Whitewater River, Coral Mountain Apartments, and median island improvements on Fred Waring Dr and Palm Royale. 1-1 also lists the sales and transient tax reimbursements that the City of La Quinta General Fund is estimated to pay which total $505,000 for Fiscal Year 2011 /2012. Five -Year Resource Allocation Plan City staff is currently completing the Five -Year Resource Allocation Plan (RAP). This five-year plan forecasts the, operating expenditures and the anticipated " 3-32 revenues to pay for these expenditures. Staff will incorporate any changes between the Preliminary Budget and the final budget into the Five -Year Resource Allocation Plan which is scheduled for presentation at the July 5, 2011 City Council meeting. Summary Overall, the City's General Fund Budget is a challenging story. As identified on page C-1 of the Preliminary Budget, this year's budget is currently balanced and contains a surplus of $55,308. Some of the significant items or changes contained in the Preliminary Budget from Fiscal Year 2010/2011, which total ($5,216,864), are listed in Attachment 1. This memorandum is intended only as a summary of the issues and details of the budget. We look forward to these discussions with the City Council at the June 21, 2011 City Council special meeting. The City staff will be prepared with recommendations, and requests to report on methods/suggestions to balance the operating budget. FINDINGS AND ALTERNATIVES: City staff is requesting: 1) Review and comment on the 201 1 /2012 Fiscal Year Budget and provide direction regarding any proposed changes to the document; and 2) Approval of the 201 1 /2012 Fiscal Year Preliminary Budget as amended at the June 21, 2011, City Council Special Meeting. (Any approved changes by the City Council to be incorporated into the Final Budget for adoption on July 5, 2011.) Respectfully submitted, A4m,-K - axt�� John M. Falconer, Finance Director Approved for submission by: Thomas P. Genovese, City Manager ..n 3^3 Attachments: 1. Changes between Fiscal Year 201 1 /2012 & 2010/2011 General Fund Expenditures 2. Job Descriptions - New Titles 3. Grants/Contingency/Contracts/Other & Department Requests 4. Other Funding Requests - Community Organizations 5. Staff Outline 6. Major Highlights 7. 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'� $ oaa' y rn S a w o.- io w ag 'mmEyN SSE $ g-$ac cg y o `i m E poNW Em��LLOW E E>a �ma �aa ?�L€a y c«m �. 0 a. 00) az aiz iLr rn vi N co c o it c c c o � c fA N O 'c N E N 8 y 3 {p U a 8 a' 1t 311 U p 'O 0NM0 N W Sm OOObp8 O f (my NCt OOIp WNNpW wma ONNNm wN Mm W O C ^ M N PO� N p O O O O O O 00 N 000 00 i0 W I� 00 �V 00 000- 00 C9®Ql (ON 000 f0 G0 NCN(ONOOOiN NOt7 ,ONe-N Of O t+I O i0 t+) N t7 1� (O I(I cli fD (p LL m a � m d U � c _ m w c La G C o .a C L (A L ry2 U U .E t `o C c m m c E m EO IL E La a? r m m m d c W o rn ci c cam d £ c W c E 8 m a a0 E• W i co c 'E m m nc� O . ma.9 m m IL° o Ecqf $ 5 m m � m m Eam Wj c TiUTi�� _ L m 3 C E C7 .y U o c c a E '� c m m Uamc>FUYcUU 2 C O N N : O) C 0 C C W E n 00 m m a 0 312 Attachment 2 THE CITY OF LA QUINTA PLANS EXAMINER/INSPECTION SUPERVISOR GENERAL STATEMENT OF JOB Under direction, performs complex work involving the review and examination of the non-structural components of commercial, industrial, and residential building plans for compliance with adopted building, mechanical, electrical, plumbing and energy codes, health and safety codes, business and professions codes, zoning codes, and other applicable laws and ordinances. DISTINGUISHING CHARACTERISTICS This job class functions at an advanced supervisory level. Employees in this classification follow a framework of policies and objectives. Employees must possess a thorough knowledge of current federal, state, county and city laws, codes, and ordinances related to building inspection and construction. Employees must be capable of effective oral and written communication of code requirements to the public, builders, and design professionals. REPORTS TO: Building & Safety Director. ESSENTIAL FUNCTIONS The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. • Supervises Building & Safety building and inspection staff including instructing, recruiting, selecting, and allocating employees, reviewing and planning work, maintaining standards, coordinating activities, and transferring or promoting employees; recommends salary increases and discipline; writes performance appraisals; • Reviews building permit applications and submittal documents for completeness and appropriateness for the requested permit; • Performs plan check activities: reviews building and construction plans and associated documents for compliance with adopted building, mechanical, electrical, plumbing and energy codes, health and safety codes, business and professions codes, zoning codes, and other applicable laws and ordinances; • Coordinates plan check activities with other City departments, other municipal and county organizations, and outside consultants; • Monitors, coordinates and reviews the work of full-time contractors performing plans examination; N 313 • Assumes lead responsibility for the plan review process; • Investigates complaints and potential violations of building codes and/or hazards; issues notices of non-compliance regarding code requirements; • Operates a personal computer utilizing various commercial and proprietary applications software; • Calculates construction valuation and building permit fees; • Maintains logs to track project status; • Provides oral and written information to the public, builders, and design professionals, including the interpretation of building codes, zoning codes, and local ordinances; • Attends and participates in staff meetings, in-house training, and other periodic outside training seminars; • Performs code research and participates in establishing work priorities; • Performs occasional building inspections; • Supports office staff by answering inquiries at the public counter and on the telephone, printing and issuing building permits, and providing back-up coverage in the absence of the Counter Technician. MINIMUM TRAINING AND EXPERIENCE High school graduation or equivalent; 3 years of experience in the construction industry and the building trades involving work performed in conformance with standard building codes; or any equivalent combination of training and experience which provides the required skills, knowledge and abilities. Required Licenses and Certifications Requires a valid Class C California Drivers. License and a safe driving record; Requires possession of at least one of the following: a current Building Inspector Certificate or Building Plans Examiner Certificate issued by the International Code Council Requires ability to obtain a Building Plans Examiner Certificate issued by the International Code Council within one year of employment if not already possessed. KNOWLEDGE AND ABILITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS Knowledge of.• • All types of building construction materials and methods; • Accepted building construction safety standards; ,o 314 • Proper principles, methods, techniques and practices of building inspection; • Procedures involved in the enforcement of codes and local ordinances; • Federal, state, county, and City building and zoning codes and related laws and ordinances. Physical Requirements: • Ability to operate a variety of office equipment and tools related to the job; • Ability to coordinate eyes, hands and fingers in performing skilled tasks including driving; • Ability to exert moderate physical effort in medium work involving stooping, crouching, climbing and lifting; • Ability to exert a negligible amount of force frequently to lift, carry push, pull or otherwise move objects. Supervisory Responsibilities: • Ability to assign, review, plan, and coordinate the work of other employees or contractors; • Ability to provide instruction and guidance to staff; and promote staff development and motivation; and analyze problems that arise in the areas under supervision and recommend solutions. • Ability to recommend the discipline or discharge of staff, approve, transfers or promotion of employees; • Ability to assess the work of employees and write performance appraisals. Mathematical Ability: • Ability to accurately and quickly add, subtract, multiply and divide; • Ability to accurately compute and use fractions and decimals and geometric equations. Judgment and Situational Reasoning Ability: • Ability to apply concepts of rational thinking in interpretation, communication, and application of building code requirements; • Ability to use independent judgment in fairly routine situations, such as inspecting properties, applying complex building codes, and checking plans for compliance. Language Ability and Interpersonal Communication: • Ability to comprehend and correctly use a variety of informational documents including blueprints, structural calculations, truss calculations and energy calculations; 315 • Ability to accurately prepare plan check correction lists, calculate building permit fees, letters of correspondence, and reports using prescribed format and conforming to all rules of punctuation, grammar, diction and style; • Ability to comprehend a variety of reference books and manuals including municipal codes, building standards, professional society reports, handicapped accessibility codes, and state building codes; • Ability to establish and maintain effective working relationships with local residents, contractors, developers, coworkers, supervisor and other City personnel through verbal and written communication. Environmental Adaptability. • Ability to work in an outdoor environment while performing inspections and in an office environment. The City of La Quinta is an Equal Opportunity Employer. In compliance with the Americans With Disabilities Act, La Quinta will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. July 2011 it 316 THE CITY OF LA Q UINTA BUILDING AND SAFETY DIRECTOR GENERAL STATEMENT OF JOB Under executive direction, plans, organizes, directs and reviews the activities, staff and programs of the Building and Safety Department to include Building Inspection, Code Compliance/Animal Control, Facility Maintenance & Emergency Services functions. Provides technical and professional support to other City Departments, City Manager, City Council and various commissions and committees. Recommends, establishes and implements departmental objectives; assists in establishing and implementing City goals and objectives within general policy guidelines. DISTINGUISHING CHARACTERISTICS This job class functions at a department director level. Employees in this classification exercise overall responsibility for policy development, program planning, fiscal management, administration and operation of the units of the department consistent with overall City goals, objectives, policies and procedures. This classification manages subordinate managers, building and safety and clerical staff. This job class requires a thorough knowledge of zoning, public nuisance ordinances and vehicle codes. REPORTS TO: City Manager ESSENTIAL FUNCTIONS The fo/%wing duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. ➢ Assigns and supervises the work performed by the Building & Safety Department staff; ➢ Regulates and controls the use occupancy and maintenance of structures within the City limits, according to legal and safety standards; ➢ Directs and participates in the development and implementation of goals, objectives, policies and procedures for the Department; ➢ Administers all contracts with the County providing animal control, public health, disaster preparedness and other activities related to community safety; Evaluates and makes recommendations regarding services received from agencies; ➢ Supervises managers and staff of assigned units, including instructing, recruiting, selecting, and allocating employees, reviewing and planning work, maintaining standards, coordinating activities, and transferring or promoting employees; recommends salary increases and discipline; writes performance appraisals; ➢ Coordinates all Building and Community Safety activities and maintains records and liaison with other City departments and with affected public and private 317 agencies; ➢ Performs non-structural plan checking; coordinates structural plan check activities; ➢ Maintains records and prepares Building Division activity reports; ➢ Oversees and coordinates the activities of Code Compliance, Animal Control and Building and Safety divisions, Emergency Services, and Building Facilities; ➢ Develops comprehensive disaster/emergency plans for the City; ➢ Establishes goals and policies related to immediate and long-range building and community safety development; recommends changes to the Municipal Code as necessary; ➢ Develops and manages the department budget; ➢ Attends City Council meetings; appears before public and private agencies to present and discuss building and community safety policies; ➢ Performs various related essential duties as required. MINIMUM TRAINING AND EXPERIENCE A Bachelor's degree is required from an accredited college or university with major course work in Planning, Public Administration, Business Administration, Engineering, or a closely related field; at least 4 years of progressively responsible experience in reviewing or inspecting commercial, industrial and residential buildings, code enforcement, public safety or related fields, including at least 2 years of supervisory experience; or any equivalent combination of training and experience which provides the required skills, knowledge and abilities. Required Licenses and Certification Requires a valid Class C California Driver's License Requires certification as a Building Inspector from the International Conference of Building Officials KNOWLEDGE AND ABILITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS Knowledge of.• ➢ codes, ordinances, laws, and regulations governing zoning and building requirements; ➢ modern methods of construction, acceptable safety standards, public health administration and disaster preparedness; ➢ contract administration and service evaluation; ➢ budget preparation and administration; ➢ principles and techniques of supervision; ➢ organizational structure of the city and city services as they relate to building and safety. Physical Requirements: • Ability to operate a variety of tools, equipment and vehicles, including adding machine, personal computer, copier, and fax; • Ability to coordinate eyes, hands and fingers in performing skilled tasks including driving; is 318 City of La Quinta: Building and Safety Director Ability to exert light physical effort in sedentary to light work involving sitting most of the time, but may involve walking or standing for brief periods of time. Supervisorial Responsibilities: • Ability to assign, review, plan and coordinate the work of other employees; • Ability to provide instruction and guidance to staff; and promote staff development and motivation; and analyze problems that arise in the areas under supervision and recommend solutions; • Ability to recommend the discipline or discharge of staff, approve transfers or promotion of employees; • Ability to assess the work of employees and write performance appraisals. Mathematical Ability. • Ability to compute and use fractions and decimals; • Ability to compute and apply calculations involving formulas and variables. Judgment and Situational Reasoning Ability: • Ability to apply concepts of rational thinking in interpretation and application of municipal code on a case by case basis; • Ability to apply concepts of rational thinking in budgeting; • Ability to apply principles of synthesis functions in long-range planning; • Ability to apply principles of influence systems, i.e. supervision; • Ability to use independent judgment in sometimes non -routine situations, such as interpreting and enforcing complex building codes. Language Ability and Interpersonal Communication: • Ability to comprehend and correctly use a variety of informational documents including invoices, building, incident and soils reports; • Ability to prepare agenda reports, annual and mid -year budgets, agreements, specifications, letters of correspondence and performance reviews using prescribed format and conforming to all rules of punctuation, grammar, diction and style; Ability to comprehend a variety of reference books and manuals including city Municipal Code, architectural plans, personnel manual, business and professionals code and, contractors licensing code; Ability to communicate and maintain effective working relationships with local residents, architects/engineers, City safety personnel, coworkers, City Manager, contractors, consultants and other City personnel verbally and in writing; Ability to prepare and present accurate, concise reports to Commissions and the City Council. 3 :'_'� City of La Quinta: Building and Safety Director Environmental Adaptability. • Ability to work in an office environment. The City of La Quinta is an Equal Opportunity Employer. In compliance with the Americans With Disabilities Act, La Quinta will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. July 2011 it 3 0 THE CITY OF LA Lrmmn ECONOMIC DEVELOPMENT/HOUSING MANAGER GENERAL STATEMENT OF JOB Under limited supervision, performs a wide variety of responsible and complex administrative and analytical duties, including but not limited to, evaluation and analysis of economic development and redevelopment issues; preparation and presentation of staff reports and analysis; project development and support; provides information and assistance to the public regarding assigned programs and services; oversees and coordinates the execution of development projects from conception to completion, advises Council and/or Redevelopment Agency concerning project planning, development, scheduling, parcel and building design, implementation strategies, contract preparation and supervision. Performs related work as required. REPORTS TO: City Manager, Assistant City Manager or Department Director. ESSENTIAL FUNCTIONS The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties maybe required and assigned. • Participates in special projects including complex research of new programs and services, budget analysis and preparation, legislative and feasibility analyses; prepares and presents reports; • Prepares comprehensive technical records and analytical reports pertaining to economic development, redevelopment, marketing, and other assigned areas; conducts research and comprehensive data collection efforts to support analysis; • Conducts preliminary negotiations and assists in final negotiations with owners and developers of properties scheduled for development; • Performs administrative work in planning,'analysis, and implementation of specific economic development projects; • Prepares and monitors economic development project schedules and budgets, and oversees and coordinates the implementation of the project through completion; • Assists in preparation of the City's Economic Development Plan; assists in negotiating economic development agreements; • Prepares project, pro forma or issues analysis utilizing analytical, quantitative and intuitive skills; • Collects, compiles, and analyzes complex information from various sources related to assigned programs; prepares reports which present and interpret data, and identifies alternatives; ensures compliance with to 3?1 City of La Quinta: Economic Development/Housing Manager local, State and Federal regulations; assists in review of new state and federal legislation; makes and justifies recommendations; • Coordinates and collaborates with departments, divisions and outside agencies; • Serves as liaison between project team, city departments, outside public agencies, Chamber of Commerce, and the community to promote and facilitate planning and execution of development projects; provides information and serves as a resource; • Serves on a variety of committees as assigned; prepares and presents staff reports to the Council and other Boards and Commissions; • Prepares and coordinates the preparation and/or review of written materials on projects including, but not limited to, development agreements, leases, maps, progress reports, and agenda items; • Directs, reviews, and evaluates work of third -party contractors, including, but not limited to, design firms, marketing firms, landscape designers, architects, and economic development analysts; • May represent and/or assist the City Manager in presentations before the City Council, Boards, Commissions, and the public; • May represent the City Manager in negotiating and conferring with consultants and/or with person(s) involved in contract execution; • Assists with coordination of management of affordable housing program; • Performs supervisory duties including assigning, reviewing and planning work and writing performance evaluations for assigned subordinate personnel in City Manager's Office; • Performs various related essential duties as required. MINIMUM TRAINING AND EXPERIENCE A Bachelors degree with major course work in public administration, business administration or a closely related field and three years experience in various areas of general government administration, management, or economic development. Required Licenses and Certification Requires a valid Class C California Drivers License. tr•7 Know/edge of.• • principles and practices of public administration, including goal setting, program and budget development and implementation; • methods of research, program analysis, and report preparation; • principles and procedures of financial and statistical record keeping and reporting; • modern office procedures, methods and computer equipment; • principles of marketing and promotions; • basic economic development practices and policies; �� 322 City of La Quints: Economic Development/Housing Manager • negotiating skills and practices; • Human Resources/risk management practices and procedures; • customer service principals and practices; • pertinent Federal, State and local laws, codes and regulations. Physical Requirements: • Ability to operate a variety of automated office machines including an adding machine, copier, personal computer, typewriter and fax machine; • Ability to coordinate eyes, hands and fingers in performing semi -skilled tasks including word processing; • Ability to exert negligible physical effort in sedentary to light work involving sitting most of the time, but may involve walking or moving from one area of the office to another, and standing for brief periods of time; • Ability to exert a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Supervisorial Responsibilities: • Ability to assign, review, plan and coordinate the work of other employees; • Ability to provide instruction and guidance to staff; and promote staff development and motivation; and analyze problems that arise in the areas under supervision and recommend solutions; • Ability to recommend the discipline or discharge of staff, approve transfers or promotion of employees; • Ability to assess the work of employees and write performance appraisals. Mathematical Ability: • Ability to add, subtract, multiply and divide; • Ability to compute and use fractions and decimals. Judgment and Situational Reasoning Ability. • Ability to apply principles of synthesis functions in assisting in the development of long and short range plans; • Ability to use independent judgment under public scrutiny or on short notice such as when making public presentations or responding to media or public inquiries; • Ability to apply principals of influence systems such as supervising; • Ability to use independent judgment in fairly non -routine situations, such as recognizing scope of authority and maintaining confidentiality when necessary; • Ability to use independent judgment under pressure during negotiations. .e 323 City of La Quints: Economic Development/Housing Manager Language Ability and Interpersonal Communication: • Ability to comprehend and correctly use a variety of informational documents including City and department rules, laws and policies, messages, reports, and meeting minutes; • Ability to prepare letters of correspondence, memos, transmittals, forms, and reports using prescribed format and conforming to all rules of punctuation, grammar, diction and style; • Ability to comprehend a variety of reference books and manuals including dictionary, computer software manuals and phone directory; • Ability to communicate effectively, both in writing and orally; • Ability to maintain effective working relationships with officials, coworkers, supervisor, members of the public, and other City personnel verbally and in writing. Environmental Adaptability: • Ability to work independently; • Ability to work in an office environment. The City of La Quinta is an Equal Opportunity Employer. In compliance with the Americans With Disabilities Act, La Quinta will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. July 2011 11 324 THE CITY OF LA QUINTA HUMAN RESOURCES/GENERAL SERVICES MANAGER GENERAL STATEMENT OF JOB Under administrative direction of the City Manager or his/her designee, organizes and administers City personnel, affirmative action, and employee development functions; provides professional assistance to management staff in personnel and related matters; performs related work as assigned. This position manages activities throughout the City related to 1) personnel management, which includes recruitment and selection, affirmative action, job analysis and classification, compensation and benefits evaluation administration, employee training and development, compliance with FMLA, FLSA, and ADA statutes and regulations, and employee records maintenance; 2) risk management, which includes review and recommendations of all City insurance policies and programs and analyses of procedures, systems, and policies of the City's Risk Management program; 3) oversees employee benefits programs; 4) management assistance relating to general services and/or special projects, which may involve analyzing ways of reducing City costs or enhancing City revenues; 5) representing the City as part of the Negotiating team in collective bargaining and 6) representing the City on the Joint Powers Authority or other intergovernmental organizations. REPORTS TO: City Manager or his/her designee ESSENTIAL FUNCTIONS The following duties are normal for construed as exclusive or all-inclusive. assigned. Personnel this position. These are not to be Other duties may be required and Confer with City management regarding personnel, affirmative action, or employee relations activities or problems. Under the direction of the City Manager or his/her designee, assist in the implementation of City's affirmative action plan; develop comprehensive. classification and compensation and benefits program; develop programs of employee training and development. Assist in recruitment and selection activities for regular and temporary City staff; interprets city policies and procedures to employees; explain benefit plans and provisions to employees; process changes in employee and/or dependent status to benefit plans; orient new employees to City policies, procedures, and benefits. 3?5 Assist the. City's Employee Relations/Labor Attorney, and/or Department Directors in the conducting of internal investigations related to employee grievance complaints or discipline and recommend courses of action. Monitor developments and legislation related to personnel and risk management matters; evaluate their impact upon City operations and recommend policy and procedural improvements. Represent the City as part of the Negotiating team in collective bargaining. Act as the City's Employee Relations Officer for specific duties delegated by the City Manager. Develop proposals and counterproposals for collective bargaining. Assist Department Directors in the evaluation process for employees under their supervision. Insurance Plan, develop, coordinate, and manage the City's Risk Management Program. Develop systems, procedures, policies, and programs to reduce risk exposure. Manage self insurance plans, including general liability, unemployment insurance, workers' compensation, and short-term disability; provide for financial payment of expenses and claims, oversee independent consultants. Serve as the City's ADA Coordinator. Recommend procedures to conform with CAL/OSHA requirements; advise departments on loss control and liability areas; evaluate effectiveness of programs and procedures. Inspect City facilities and initiate corrective actions to ensure safe working conditions; maintain liaison with City's legal representatives. Employee Benefits Provide benefit program orientations for employees during enrollment periods; manage the processing of individual employee benefit claims and problems; provide information concerning benefits and retirement to employees. Identify areas of risk and develop alternatives for providing maximum coverage at most efficient cost; analyze and interpret financial reports and insurance statistics; prepare proposals and specifications for the purchase of insurance and other risk -related services. Prepare special reports and perform periodic reviews of City health benefit plans, workers compensation plans, general liability plans to determine the most effective and adequate coverage. Perform related duties as determined appropriate and assigned by the City Manager or his/her designee. MINIMUM TRAINING AND EXPERIENCE A Bachelors degree or equivalent from an accredited college or university with major course work in business administration, human resources, public administration or a related field; five years experience in various areas of personnel, risk management or general government administration; or any equivalent .. if 326 combination of training and experience which provides the required skills, knowledge and abilities. Required Licenses and Certification Requires a valid Class C California Drivers License U11I7 Knowledge of: Public agency administration; Principles and practices of governmental budgeting and finance administration; General laws and regulations regarding budgeting for municipalities; Principles and practices of administration, supervision and training, City organization, operation, policies and objectives; Applicable city, state and federal laws and regulations; Principles and techniques of recruitment, selection, employee relations, labor relations; risk management, loss control and employee health and safety programs; Administrative principles and practices, including goal setting, program and budget development and implementation and employee evaluation and supervision; Human resources principals including labor laws and risk management principles including injury prevention, administration of workers compensation benefits and employee return to duty programs. Physical Requirements: Ability to operate a variety of automated office machines including an adding machine, copier, computer, typewriter and fax machine; Ability to coordinate eyes, hands and fingers in performing semi -skilled tasks including data entry; Ability to exert light physical effort in sedentary to light work involving sitting most of the time, but may involve walking or moving from one area of the office to another, and standing for brief periods of time; Ability to exert a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Supervisorial Responsibilities: Ability to assign, review, plan, and coordinate the work of other employees; Ability to provide instruction and guidance to staff; and promote staff development and motivation; and analyze problems that arise in the areas under supervision and recommend solutions; Ability to recommend the discipline or discharge of staff, approve transfers or promotion of employees; ..0 327 Ability to assess the work of employees and write performance appraisals. Mathematical Ability: Ability to add, subtract, multiply and divide; Ability to calculate and apply formulas using variables Judgment and Situational Reasoning Ability: Ability to apply sound principles of record keeping; Ability to apply principles of. supervision; Ability to use independent sound judgment in periodically non -routine situations, such as evaluating financial and other data and programs and providing recommendations for improvements; Ability to apply sound principles of labor relations, including contract negotiations. Language Ability and interpersonal Communication: Ability to comprehend and correctly use a variety of informational documents including logs, ledgers, and financial records; Ability to prepare. financial statements, reports and other written materials using prescribed format and conforming to all rules of punctuation, grammar, diction and style; Ability to comprehend a variety of reference books and manuals including policy manual, Employee Handbook and ordinances, and computer manuals; Ability to communicate effectively with staff, coworkers, City Manager and members of the City Council, members of the public, and other City personnel verbally and in writing. Environmental Adaptability: Ability to work in an office environment. The City of La Quinta is an Equal Opportunity Employer. In compliance with the Americans With Disabilities Act, La Quinta will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. JULY 2011 3.18 THE CITY OFLA Qumn MARKETING/ECONOMIC DEVELOPMENT MANAGER GENERAL STATEMENT OF JOB Under limited supervision, performs a wide variety of responsible and complex administrative and analytical duties, including but not limited to, evaluation and analysis of marketing and economic development issues; preparation and presentation of staff reports and analysis; project development and support; provides information and assistance to the public regarding assigned programs and services; serves as the City's Public Information Officer; oversees and coordinates the execution of marketing and development projects from conception to completion, advises Council and/or Redevelopment Agency concerning marketing activities, project planning, development, scheduling, parcel and building design, implementation strategies, contract preparation and supervision. Performs related work as required. REPORTS TO: City Manager, Assistant City Manager or Department Director. ESSENTIAL FUNCTIONS The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties maybe required and assigned. • Participates in special projects including complex research of new programs and services, budget analysis and preparation, legislative and feasibility analyses; prepares and presents reports; • Prepares comprehensive technical records and analytical reports pertaining to economic development, marketing, and other assigned areas; conducts research and comprehensive data collection efforts to support analysis; • Performs administrative work in planning, analysis, and implementation of specific economic development projects; • Prepares and monitors economic development project schedules and budgets, and oversees and coordinates the implementation of the project through completion; • Assists in preparation of the City's Economic Development Plan; prepares marketing and promotional materials in support of City's economic development efforts; assists in negotiating economic development agreements; • Prepares project, pro forma or issues analysis utilizing analytical, quantitative and intuitive skills; • Collects, compiles, and analyzes complex information from various sources related to assigned programs; prepares reports which present and interpret data, and identifies alternatives; ensures compliance with .N 329 City of La Quinta: Marketing/Economic Development Manager local, State and Federal regulations; assists in review of new state and federal legislation; makes and justifies recommendations; • Coordinates and collaborates with departments, divisions and outside agencies; • Serves as liaison between project team, city departments, outside public agencies, Chamber of Commerce, and the community to promote and facilitate planning and execution of development projects; provides information and serves as a resource; • Serves on a variety of committees as assigned; prepares and presents staff reports to the Council and other Boards and Commissions; • Prepares and coordinates the preparation and/or review of written materials on projects including, but not limited to, marketing plans, development agreements, leases, maps, progress reports, and agenda items; • Directs, reviews, and evaluates work of third -party contractors, including, but not limited to, design firms, marketing firms, landscape designers, architects, and economic development analysts; • May represent and/or assist the City Manager in presentations before the City Council, Boards, Commissions, and the public; • May represent the City Manager in negotiating and conferring with consultants and/or with person(s) involved in contract execution; • Coordinates economic development activity relative to marketing programs, public information, economic data compilation and evaluation, and establishment of programs to meet City objectives and policies; • Performs supervisory duties including assigning, reviewing and planning work and writing performance evaluations for assigned subordinate personnel in City Manager's Office; • Performs various related essential duties as required. MINIMUM TRAINING AND EXPERIENCE A Bachelors degree with major course work in public administration, business administration or a closely related field and three years experience in various areas of marketing, general government administration, management, or economic development. Required Licenses and Certification Requires a valid Class C California Drivers License. KNOWLEDGE AND ABILITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS Know/edge of.• • principles of marketing and promotions; • principles and practices of public administration, including goal setting, program and budget development and implementation; • methods of research, program analysis, and report preparation; N 3�� City of La Quinta: Marketing/Economic Development Manager • principles and procedures of financial and statistical record keeping and reporting; • modern office procedures, methods and computer equipment; • basic economic development practices and policies; • negotiating skills and practices; • Human Resources/risk management practices and procedures; • customer service principals and practices; • pertinent Federal, State and local laws, codes and regulations. Physical Requirements: • Ability to operate a variety of automated office machines including an adding machine, copier, personal computer, typewriter and fax machine; • Ability to coordinate eyes, hands and fingers in performing semi -skilled tasks including word processing; • Ability to exert negligible physical effort in sedentary to light work involving sitting most of the time, but may involve walking or moving from one area of the office to another, and standing for brief periods of time; • Ability to exert a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Supervisodal Responsibilities: • Ability to assign, review, plan and coordinate the work of other employees; • Ability to provide instruction and guidance to staff; and promote staff development and motivation; and analyze problems that arise in the areas under supervision and recommend solutions; • Ability to recommend the discipline or discharge of staff, approve transfers or promotion of employees; • Ability to assess the work of employees and write performance appraisals. Mathematical Ability: • Ability to add, subtract, multiply and divide; • Ability to compute and use fractions and decimals. Judgment and Situational Reasoning Ability: • Ability to apply principles of synthesis functions in assisting in the development of long and short range plans; • Ability to use independent judgment under public scrutiny or on short notice such as when making public presentations or responding to media or public inquiries; • Ability to apply principals of influence systems such as supervising; • Ability.to use independent judgment in fairly non -routine situations, such as recognizing scope of authority and maintaining confidentiality when necessary; it 331 City of La Quinta: Marketing/Economic Development Manager • Ability to use independent judgment under pressure during negotiations. Language Ability and Interpersonal Communication: • Ability to comprehend and correctly use a variety of informational documents including City and department rules, laws and policies, messages, reports, and meeting minutes; • Ability to prepare letters of correspondence, memos, transmittals, forms, and reports using prescribed format and conforming to all rules of punctuation, grammar, diction and style; • Ability to comprehend a variety of reference books and manuals including dictionary, computer software manuals and phone directory; • Ability to communicate effectively, both in writing and orally; • Ability to maintain effective working relationships with officials, coworkers, supervisor, members of the public, and other City personnel verbally and in writing. Environmental Adaptability. - Ability to work independently; • Ability to work in an office environment. The City of La Quinta is an Equal Opportunity Employer. In compliance with the Americans With Disabilities Act, La Quinta will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. July 2011 ti 332 Footnote (1) (2) (3) (4) City of La Quints - Attachment 3 GraraslContlrgency/Contracts/Other & Dept Requests FY 2011/2012 Through 13-Jun-11 Actual Total Budgeted FY 10/11 Actual & Budgeted Requests caleam FY 10/11 Expenditures Committed Committed FY 11112 FY 11/12 Grants Soap Box Derby 4,600 2,005 2.005 4,600 Marthas Kitchen 50,000 0 50,000 50,000 0 Coachella Valley Rescue Mission 50,000 50,000 0 50,010 0 Desert Classic Contours D'Elegance 10,000 10.000 0 10,000 10.000 Riverside County Date Festival 5,000 5,000 0 5,000 5.000 Coachella Valley Economic Partnership 50,000 60,000 0 50,000 50,000 SubloW 169,600 117,005 50,000 167 0505 69.600 0 Contingency Palm Springs Cultural Center 3,600 3,500 3,500 La Quints High Softball Boosters 1,000 1,000 1.000 Soroptomist Gram 5,025 5,025 5,025 5,025 Ocher Institute Gram 2,700 2,700 2,700 Casa For Riverside County Inc 1,000 1,000 1,000 Palm Desert Middle School 2,500 2,500 2,500 Stroke Recovery Center 1,000 1.000 1,000 La Quints High School Blackhawks 1,000 1,000 1.000 Animal Samaritans Spp 5,000 5,000 ti Act For MS - 2,000 2,000 2,000 La Quinta High School Girls 1,000 1,000 1,000 First Composit Group Assoc 2,000 2,000 2,000 MC Callum Theatre 1,000 1.000 1,000 Ranch Recovery Centers, Inc 1.000 1,000 1.000 Soldiers Organized Services 1.000 1,000 1,000 Keeping Animals Safe Everyday 1,000 1,000 1,000 La Quints High School 2,000 2,000 2.000 Franklin, Benjamin Elementary 2,500 2,600 2,500 Tools For Tomorrow Inc 2.000 2,000 2,000 Boys & Girls Club Of Coachella 5,000 5.000 5,000 Family YMCA Of The Desert 5,000 5,000 5,000 La Quints Chamber Of Commerce 12,000 12,000 12,000 0 36,000 mad 1 39T75 1 39,7,75 i 0 39,75 106.000 100000 0 100,000 6,025 36,000 contracts Le Quints Chamber of Commerce 150,000 150,000 0 150.000 150,000 Bob Hope Chrysler Classic 0 100,000 100,000 0 La Quints Arts Foundation - Facility Rent 20,800 20,800 0 - 20.800 20,800 Community Picnic 3,000 2,598 2.598 3,000 Boys & Girls Club - Facility Use 64.384 64.384 0 64,384 70.000 YMCA Fritz Bums Pool Contract 32,000 22,961 9,039 32,000 28,000 Desert Resorts Convention Visitors Authority 120,500 125,250 125,250 135,000 Marketing Services 500.000 408,336 91,664 500,000 450,000 Desert R Tonal Resorts Ai rtAutho i 15,000 15,000 15,000 15,000 Subtotal 905,684 909,329 100,703 1,010,032 871,800 0 Departmeml0thor Requests No requests have been made by staff in FY 2011/2012 Subtotal 0 0 0 0 0 0 Written requests Old Toes Artisan Studio La Quints Historical Society La Quints Arts Foundation - Arts Festival 10,000 0 125,000 0 0 125.000 10,000 0. 0 10,000 0 125,000 0 0 125,000 15,000 1,140 125,000 Subtotal 135,000 125,000 10,000 135. 00 F7 125,000 141,140 Total 51310284 51251334 f160703 f14120.17 f1071 f177110 Note 1 - Requests will be pored over into FY 20112012 Note 2 - The tolal request totals three years of $36,000 of rent with only $12,000 in FY 20112012. NOW 3 -Amount committed of $20,800 represents rem of City facilities during the festival Note 4 - $5,000 allocated for the Air Show and $10,000 allocated for membership 333 Attachment 4 Ms. Edie Hylton, Director Department of Community Services City of La Quinta P. O. Box 1504 La Quinta, California 92247-1504 Dear Ms. Hylton: May 25, 2011 LA OUINTA HISTORICAL SOCIETY - REQUEST TO WAIVE FEES The La Quints, Historical Society, a non-profit group dedicated to the preservation of the rich cultural history of the City of La Quinta, is requesting that the City waive fees for two fund raising events over the next fiscal year. The events will support the society's goals for educational programming in the community to share the history of the City, programming to support exhibits mounted in the La Quints, Museum relative to the City, completing acquisitions that enhance exhibits and supporting our historical plaque recognition program. The two events the society is considering this year are: November 10, 2011, an event coordinated with a tour of the historic sites in the City commemorated with new plaques and. the newly completed site map prepared by the Historic Preservation Commission. The event will be approximately 6 hours total duration and the fee would be $570 based on current rental rates for the downstairs and kitchen of the Museum. February 25, 2012, an event to commemorate the Thirtieth Birthday of the City ofla. . Quinta. Again the event would require rental of the Museum and kitchen for a total of6 hours for a fee of $570. The Society is requesting waiver of the fees with the understanding that the terms of the rental would require the Society being responsible for insurance, cleaning and any security costs that may still be necessary for the event. The Society would also be required to supply a refundable $500 security deposit at the time the rental agreement is submitted for each event. Thank you in advance for your attention to this request and, should any fiuther information be required plegdo not hesitate to call. V 7Truly Yours, / da Williams, President La . to Historical Society 334 May 12, 2011 Victory Grand President Don Adolph, Mayor Doug Forsberg City of La Quinta Vice President 78-495 Calle Tampico La Quinta, CA 92253 Greg Solis Treasurer Dear Mayor Adolph, Afa y Lou La Pierre Secretapy On behalf of the Old Town Artisan Studio, our Board of Directors, and hundreds of local artisans, I would like to express our Deborak Rubin appreciation for the opportunity to submit our funding proposal to the Director City. JacqueLhicmn We would like to respectfully request funding in the amount of Director $15,000 to match privately donated funds. The requested funding would allow the Studio to continue to expand outreach work with the Julio Burt community. As this request may be larger than the normal grant Director funds allotted, we are bringing this for consideration at budget planning time. Please feel free to contact me directly to answer any questions or to provide additional information to the staff or Council. Ws%V 6* Dave Ison Executive Director (760) 399-0950 Cell (760) 777-1444 Studio daveeison@msn.com a OLD TOWN ARTISAN STUDIO 335 78100 Main Street, Suite 104 • La Quinta, CA 92253 • 760-777-1444 OLD TOWN ARTISAN STUDIO With only two years of operations under our belt, the Old Town Artisan Studio has firmly established itself as a key asset to the City of La Quinta and Old Town, in particular. On a daily basis, our footprint continues to grow within our home city, the eastern Coachella Valley non-profit world, and the Valley arts community. The mission of the Studio sets us apart as a unique experience for local citizens to enjoy. Created to provide a high quality clay arts program for artists of all ages, incomes, and levels of skill, the studio continues to strive to create new opportunities for a growing constituency. Recognizing the therapeutic value of a socially interactive, creative, hands-on artistic endeavor, we offer our programs to other La Quinta and Coachella Valley charities on a non - fee basis. As you are aware, we also serve the public with a variety of fee based programs that add to the fun, creative and exciting atmosphere of the Studio. These revenue generating classes are designed to support our non -fee based programs and our operating expenses. Thanks to the 2010/2011 FY grant from the. City and a growing base of generous donors, we have been able to increase the number of classes offered and citizens served. Each week, we are blessed to be able to serve such groups as the Gerald R. Ford Branch of the Boys & Girls Club of Coachella Valley, Big Brothers Big Sisters, the Y, Desert Arc, La Quinta High School mainstreamed impaired students, senior groups, cancer survivors, Alzheimer patients, Girls Scouts, and others. Although we know the exact amount of money expended on these programs, the true value is immeasurable. We cannot place a price on the smile of an artist, be they 8 or 80, a novice or lifelong artist, when they complete their piece of art. The value of the artistic expression and its contribution to the fabric of the community is something we cherish. Having seen first-hand, the impact on the self esteem of a special needs teen, the amazing interaction between youth and seniors in our "Bridging the Gap" program, watching the excitement of our Youth Advisory Board as they plan for the future of art in the youth community, we have focused increased energies on providing as many programs as funds allow. it 336 We can report that one hundred percent of the grant received from the City of La Quinta went directly into our restricted charitable organization account to be used specifically to cover hard costs for our non -fee based classes. We respectfully ask the City of La Quinta to match funds donated specifically for our community outreach program. As we continue to nurture the relationships with our many constituencies, support from the city would allow.us to increase the number of classes offered and citizens served. During the past year, our Board and staff have worked diligently to grow our budget. Our efforts have allowed the Studio to become stable financially. We continue to draw people from all over the Valley, state, and country to Old Town. On any given day, you might run into artists from La Quinta or Canada or New York, enjoying the creative experiences available at the Studio. Our clients enjoy shopping, dining, sipping on a latte, and creating memories. Our business associates tell us how much they appreciate our contributions to the "feel and vibe" of Old Town. We are excited about where we grow and go from this point forward. Our Board has expanded by three, we successfully completed multiple fund raising events, created our "Circle of Friends" program, expanded the number of artisan and patron members, and secured grant funding from multiple sources. We are about to begin a series of classes for residents of the Coachella Valley Rescue Mission and are hoping to create programs for the Court Appointed Special Advocates (CASA) clients. We are fielding requests from a variety of other sources and a continued partnership with the City would allow that to happen sooner than later. Currently Old Town Artisan Studio conducts almost 200 non -fee student class experiences per month. To help us expand that number, we respectfully ask the City for a Grant in the amount of $15,000 to match recently donated funds. We believe that we can increase the number of student class opportunities by another 30 percent. With the cutting of so many art programs within the local school districts, it is even more important that the Studio continue to offer art experiences for youth. Thank you for your consideration of our request. We look forward to an opportunity to discuss this with you. Dave Ison Executive Director Old Town Artisan Studio — 78100 Main Street, Suite 104 La Quinta, CA 92253 — (760) 777-1444 www.Old1rownArtisa nStudio_org 337 •liv, IivtI11011Wme �\ 1-7 t 1+ � s -14 � x _ '1 K v April 14, 2011 r c a o Mr. Thomas P. Genovese, City Manager ,p City of La Quinta c . P. O. Box 1504 La Quinta, CA 92247 a A R T S c° Re: 2011-12 Application for Contract Services Agreement Dear Tom, May this serve as La Quinta Arts Foundation's formal request for the City's consideration of a 2011 /12 Contract Services Agreement in the amount of $125,000 for production and promotion of La Quinta Arts Foundation and the City of La Quinta's 3& anniversary season of activities as follows: • NP La Quinta Arts Festival, scheduled March 8-11, 2012 • Art Under the Umbrellas at Old Town La Quinta — Total of 8 dates • 5"' La Quinta Blues & Brews — November 19, 2011 Due to accelerated budget schedules we have not had the opportunity to fully investigate, plan and commit to a schedule of events with our Board of Director's approval. However, we anticipate a schedule similar to FY 2010/11, and we look forward to partnering with the City of La Quinta and others to appropriately commemorate our respective anniversaries. The economic climate, along with certain logistic issues continues to present challenges which LQAF has addressed by committing additional manpower and Foundation resources for all LQAF programs. LQAF increased 2010/11 marketing expenditures for Art Under the Umbrellas by 41 % as well as incurring a 21 % increase in production costs including event amenities; music, traffic control, signage, and Old Town stipend. La Quinta Blues & Brews saw an 26% increase in marketing effort, and increased costs of 18% for security, sheriff, traffic planlnstallation and rentals for the enhanced site layout. La Quinta Arts Festival's most significant unanticipated impact was a 72% increase in cost for police services, plus 28% increased traffic control costs as a result of their revised traffic routing. Rentals, permits, private security, logistics and on -site maintenance have all felt increases. Recognizing it is taking more to motivate patrons to part with their resources on non -essential activities and discretionary items like art, we were compelled to significantly increase La Quinta Arts Festival marketing budgets over 26% in an effort to reach new audiences and increase awareness. 339 Ph (760) 564-1244 Fax (760) 564-6884 I www.LQAF.com I 78150 Calle Tampico, Suite 215, LaQuinta, CA 922S3 We were grateful to have received the restroom and sanitation facilities and waste collection and disposal equipment gratis from Burrtec this year to correct over -charges for the many past years in violation of the franchise agreement with the City. As we understand, recycling and waste collection costs will continue to be included at no cost for LQAF events. Patron parking for La Quinta Arts Festival continues to be at the top of the list needing long term solution. Parking options continue to be eliminated, remain the source of most complaints from the community, and we expend extensive effort and expense to secure parking from 9 property owners; insure and stabilize the properties, and communicate the various options to the festival attendee. With reduced works force on Friday's at City Hall, perhaps utilizing some parking in the City lot on LaFonda may be investigated. Understanding the adverse economy poses on -going challenges for all, LQAF has been very proactive in taking measures to best leverage assets and maintain a premium quality of service to the community. To address the impact of escalating costs, we have undergone strict economizing with a zero -based budget, we have cultivated volunteer labor, formed new mutually beneficial partnerships, and attempted to reach and engage new supporters in order to keep the cost of our activities affordable and avoid requesting an increase in our Contract for Services. As indicated in our follow up report, these efforts bore fruit with increased attendance and higher art sales, and positive recognition for the City of La Quinta and La Quinta Arts Foundation. In partnership with the City and in particular La Quinta's Community Services Department, and local business partners, La Quinta Arts Foundation is grateful and proud to have developed and collaborated on activities so widely embraced by the community and beyond. We look forward to continuing to bring programs for the benefit of the residents, merchants and visitors to the City of La Quinta. Sincerely, Chi Oau Christi Salamone Executive Director c: Mayor Don Adolph Council Members Evans, Franklin, Henderson, Sniff Edie Hylton, Community Services Director 340 I MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Managef, DATE: June 21, 2011 SUBJECT: La Quinta Chamber of Commerce Lease Agreement Attached you will find a copy of a memorandum provided to staff by the La Quinta Chamber of Commerce regarding the Lease Agreement by and between the City of La Quinta and the La Quinta Chamber of Commerce commencing December 1, 2011 and terminating on November 30, 2014. Attachment .N 341 MEMORANDUM To: Lee Osborne From: Thomas J. McDermott Date: February 21, 2011 Re: LQCC - Lease Agreement Lee, I have reviewed the Lease Agreement (the "Agreement") between the City of La Quinta and the La Quinta Chamber of Commerce and have the following changes. 1. The Lease Agreement shall be for a term commencing on December 1, 2011 and terminating on November 30, 2014. 2. Paragraph 6 shall be amended as follows: "Beginning on December 1, 2011, and continuing throughout the Term, Tenant shall pay to Landlord yearly rent for use of the Premises in the amount of One Dollar ($1.00). Such One Dollar ($1.00) payment shall be made on December 1, of each year of the Term. In addition to said One Dollar ($1.00) payment, Tenant shall also pay Landlord a flat monthly rate equally to Three Hundred Dollars ($300.00) for gas, water and electric utility charges. Tenant shall be responsible to pay all other utilities for the premises directly to the utility provider of such service. All payments made under this Section shall be hereinafter referred to as "Rent" and shall be paid by Tenant in advance on the first (1t) day of December of each year or, in the case of utilities, on the first (1 '1) day of each month without notice or demand from Landlord at Landlord's address as provided by Section 24 below." TWjl cc: David Archer 342 Attachment 5 June 21, 2011 Staff Outline for Fiscal Year 2011/2012 Preliminary Budget City Manager - 5 minutes • Summary of Financial Condition • Summary of Preliminary Budget • Summary of Revenues 1. Expenditures 2. Review Items Listed on Transmittal Letter Finance Director - 15 minutes • B-1 - Present Organizational Chart • B-9 - Review of community profile which compares changes in the categories listed. • B-7 - Present General Fund Revenue Pie Chart which shows percentages. Mention that Pages D-1 through D-5 graph major revenue items and we are prepared to go over them if requested. • B-6 - Present General Fund Operating Expenditures Pie Chart - not net of reimbursement. This indicates in what areas the City is directing its efforts. • B-5 - Present City, RDA, Financing and Housing Authority expenditures by component - this is how each dollar of total expenditures is broken down. • C-1 - Review of the Budget Summary by Fund which brings together the financial activities of all the City, RDA and Financing Authority Funds. ti 343 • C-5 - Review of reimbursements to the General fund from other funds - other funds pay for personnel and operating expenditures that are recorded in the General Fund. • Section E - Explanation of Department by Department overviews of City operations. • 1-1 & 1-2 - Review of the City capital improvements approved by the Council in the Five Year Capital Improvement Plan. Question & Answer Period 344 Attachment 6 City of La Quints FY 2011/2012 - Major Highlights Staff Resources: Reduced Funding for a Assistant City Manager Reduced Funding for a Assistant City Manager Reduced Funding for a Management Assistant Reduced Funding for a Deputy City Clerk Reduced Funding for a Senior Account Clerk Reduced Funding for a Special Project Assistant Reduced Funding for a Building & Safety Manager Reduced Funding for a Senior Building Inspector Reduced Funding for an Associate Engineer Reduced Funding for a Maintenance Worker II Capital Spending -$ Major Projects - Dune Palms Road Bridge Improvements Coral Mountain Apartments Fred Waring/Palm Royale Island Median Improve Hwy 111 & Washington St Intersection Improvements Village Land Acquisition Washington St Dual Left at Ave 48 Traffic Signal - Eisenhower Dr and Sinaloa REVENUES All Funds Anticipated Fund Sources Three Major Fund revenues: General Fund RDA PA#1 Debt Service 1 RDA PA#1 Debt Service 2 General Fund Anticipated Funding Sources (A) Major Sources of General Fund Revenues Sales Intergovernmental Hotel Room Tax EXPENDITURES All Funds Anticipated Uses Three Major Fund Expenditures: Capital Projects RDA PA 1 Debt Service Fund RDA PA 2 Debt Service Fund General Fund Anticipated Expenditures (B) Surplus/(Deficit) (A)-(B) 13Jun-11 Department City Manager - Development Services City Manager - Management Services Management Services City Clerk Finance Building -Administration Building Building Public Works - Development Services Public Works - Maintenance & Operations $ 19,691,294 I I $ 6,267,558 I I $ 13,423,736 $ 12,408,000 $ 5,037,754 $ 1,115,240 $ 513,300 $ 3.900,000 $ 445,018 $ 430,000 $124,297,077 I I $123.008,321 I I $ 1,288,756 $31,424,168 $33,998,738 $ (2,574,570 $35,212,600 $39,648,800 $ (4:491200 $19,202,124 $ 22,293,800 $ (3091:676, $40,887,312 $40,141,732 $ 545,580 18.10% 11 19.52% 1 1 -1.42% 28.43% 27.29% 11 1.14% 15.12% 12.5093G 2.62% $154,650,715 $149,672,832 $ 4.977,883 $20.196.294 $7,051,012 $ 13,145,282 $39,843,422 $44,177,522 $ (4,334,100 $21.007,692- $30.068,262 $ (9.060.570' $40,687,312 I I $ 40,141,584 I I $ 545,728 a 345 Tit�v 4 4 Q" MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. 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T m m m m m C m mO o J 66666 67 m QC N o u nCTu>m m m 3 0 2 D D D D D f.n y O J N 41 N N N 3 ^7 S 91 3 C 9 z �_ m O �o(D- m-om D 0< O D a D< 9 A um y. m m o c 1 r m 0 a O m^ - o v 3 O J o D O A 0 o D m m N A m y D m a N N A O A N N C - yn N O O N M N N W N O O o 0 0 0 0 O 0 O N p p O- p (O A N N � p A O OJ Ut a _ OO N V b1 O N W O V N N N N tp A O O A N O N O O O N O 0 V V V N W W O N O O O O W z 3?m z m m m 3 01 m W 3 D m o o m J m D c p1 , d m m _A U d o N O J C m m = 41 O c O p J N O 3 3 po 7u m m n m y S m .o O a J m 3 0 (D N 0 a 0 O, N N O O O, C00 �c V y Z 1 C) z> Oi Z0 O_A 3� 1 z N D W � m N C X { O O O Q O O m<� 4m� 0 F mm v N c { mm� m 9 O O O 0 E CI El 747 Twyl 4 XP Q941Krcv COUNCIL/RDA MEETING DATE: June 21, 2011 ITEMTITLE: Consideration of the Implementation of the Increased Development Impact Fees for Residential Development RECOMMENDATION: As deemed appropriate by Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: '"T CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The three categories for residential development included in the Development Impact Fee (DIF) program are Single Family Detached (SFD), Single Family Attached (SFA) and Multi-Family/Other (MFO). There continues to be no SFA or MFO activity. The residential activity since December 8, 2008 is as follows: SFD applications received 12/8/08 through 6/6/11 = 226 Of those, number of permits issued through 6/6/1 1 = 189 The difference in DIF collections is as follows: DIF 2008 — DIF 2006 = DIF difference per unit $7,713 - $4,475 = $3,238 revenue reduction per unit DIF revenue difference = $3,238 x 189 = $611,982 All 36 of the Trilogy SFD permits have been issued since the October 6, 2009 staff report on this subject. Approximately 32 unexpired SFD applications remain in various stages of plan review. If these permits are issued by December 2011 under the current deferral, the additional loss in DIF would be $103,616. The estimated total loss to the DIF program for three years would, therefore, be approximately $715,598. If 748 In the past, the City General and/or the Redevelopment Agency (RDA) Capital Project Funds have made advances to DIF Funds, Park DIF Fund, Library DIF Fund, Fire DIF Fund, Street and Park Maintenance Fund and the Civic Center DIF Fund. These advances were made to accelerate the construction of the La Quinta Park, City Library, North Fire Station, Phase 1 of the Corporate Yard, and City Hall expansion. (For clarification, no RDA funds were used for the City Hall expansion or advanced to the Civic Center DIF. That advance was made with City General funds.) If the deferral of fees is continued, the result will be fewer funds generated to repay the previously advanced funds. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On October 7, 2008, Council adopted the fourth update of the DIF Study dated September 16, 2008 but delayed the implementation of the DIF fee for residential development. With subsequent actions over roughly the past three years, Council has delayed the implementation of the DIF fee for residential development. The most recent action was on December 7, 2010, when Council deferred the implementation of the increased DIF fees for residential development until July 1, 2011. The types of public facilities covered by the DIF are transportation improvements, parks and recreation facilities, civic center, libraries, community centers, maintenance facilities and fire facilities. This table shows the proposed fees for residential land uses: Summary of Calculated Impact Fees Per Unit of Development �s u' + +i 8 �14 f �n � i � + na' i Iiiis O, Res ISFD) DU(2) $3,592 $1,773 $1,089 5612 $334 $104 $158 $51 $7,713 Res (SFA) DU $3,592 $1,773 $182 $102 $334 $104 $158 $51 $6,296 Res (MFO) DU $2,098 $1,773 $280 $157 $334 $104 $92 $51 54,889 The following table compares the existing fees for residential land uses to the proposed fees for residential land uses: .0 151 Land Use Type Proposed Fees Current Fees Increase Amount Percent Change Res (SFD) $7,713 $4,475 $3,238 72.35% Res (SFA) $6,296 $3,374 $2,922 86.62% Res (MFO) $4,889 $2,745 $2,144 78.09% The increase in the proposed fees was due to the increase in costs to construct the future facilities contained in the 2008 DIF. On July 27, 2009 and September 18, 2009, staff provided a draft report of the updated DIF to Mr. Fred Bell, then Executive Director of the Building Industry Association (BIA). Attachment 1 is a letter from Mr. Bell. FINDINGS AND ALTERNATIVES: 1 . Direct staff to continue to defer the implementation of the increase of DIF residential fees for about six months until December 30, 2011; or 2. Direct staff to continue to defer the implementation of the increase of DIF residential fees until July 1, 2012; or 3. Direct staff to bring an agenda item back to Council on July 5, 2011 to implement the increased DIF fees for residential developments; or 4. Provide staff with alternative direction. Respectfully submitted, Timothy R. Jon s n, P.E. Public Works Dir for/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Letter from Fred Bell dated August 5, 2009 •. M 152 ATTACHMENT 1 FI l i •. .,. 7 Desert Chapter City of La Quinta August 5, 2009 Building Indust)As—ialinn Tom Genovese, City Manager or Soudient California 78-495 Calle Tampico 77-570 Springfield Lane La Quinta, CA 92253 suite r Palm Descrc, Califm'nin 92211 760.360.2476 Dear Mr. Genovese, faa 760.772.3372 www.DesertChaptencom We would like to the thank the City of La Quinta for providing the Building Industry F Mail: BL%@DcsertChepter.com Association Desert Chapter the opportunity to comment on last year's Development Impact Fee Study and the City's plan for implementation. Our appreciation goes further as the City staff recommended and Council approved a delay in the implementation of the new fee schedule (residential construction only)' for. a period of twelve months. We are quickly approaching the 12 month period, and bearing in mind the economic conditions of the world we live in, it is time to review the industry's performance, and determine whether or not to implement the updated development impact fee schedule. Considering the number of single family residential units under construction BIA Desert Chapter asks that the City Council continue to delay implementation for another 12 months. Per the Construction Industry Research Board the City permitted 165 SIR units in the first six months of 2008. For the same period in 2009 this number is a mere 61. There is a new optimism in the air, but it is fragile and based on current costs and future prospects. BIA Desert Chapter would hope that the City of La Quinta continue its efforts to economic stimulus, securing development projects and maintaining employment by further delaying the implementation of development impact fees on residential construction. 753 An Mliate or the National Association of Home Builders and the California Building Industry Association Department Report: IA TA �OF' TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager DATE: June 21, 2011 SUBJECT: Department Report - Response to Public Comment The following public comment was made at the June 7, 2011 City Council meeting: 1. Terry Siemens, P.O. Box 374, Rancho Mirage, addressed the use of Southern California Edison's "smart meters." She stated a number of people have filed complaints with the California Public Utilities Commission to establish an alternative "opt -out" program from the installation of smart meters. She requested the city adopt a resolution opposing the installation of "smart meters." Council Member Henderson asked Ms. Siemens to provide the information with the City Clerk. 754 JUNE 14 JUNE 21 JULY4 JULY 5 JULY9 JULY 19 DEPARTMENT REPORT: CITY COUNCIL'S UPCOMING EVENTS SPECIAL MEETING - COMMISSION INTERVIEWS CITY COUNCIL MEETING CITY HALL CLOSED - INDEPENDENCE DAY CITY COUNCIL MEETING GRAND OPENING OF WELLNESS CENTER CITY COUNCIL MEETING V AUGUST 2 CITY COUNCIL MEETING AUGUST 16 CITY COUNCIL MEETING Vlay 5 6 10:00 AM Twasp. HLlldef Still e:GG P6f CVAG Exoa - Cnve-.klrnpll 4:GG nm u0 E�,", 12 13 a:Uv A!,d rnh. Stly HLndcrsull 5 20 r Cc not 5� Lc' Go vnrss: 0:00 PM league - ' licndclxou ' / S V1 I Av I f S '. I ; J S (, 7 ' ti 9 Ifi II 12 13 IJ- 1> IL I? IS 19 2U 21 '. ?? 21 ?J �$ 2G ?7 IS l ?9 JO 31 June 2011 Monthly Planner I ;2 3 1000G AM -ARC I12A1. Pr-4,.yors Lu ¢ll Noon - Rmirc- . mcnl Luncheon at City I'lall j 7 �8 9 10 s:oo nm cuy Ccunca 9:00 AM RCTG �troc afa cvcc-snm ' Mc0., Henderson 112:00 PM Nenlyl 14:00 PM Inveslnmm '', knviron. $trill Advisory 0omd 14 1IS 16 17 7:00 PM Plonninp f 0:00 A4l homyvlessness 3:00 P67 Hislmic Pfosar. 9'.Oe 6M CVA-EV.als Conlmissi0n C ,IC -I4Jnkl l 12 00 PM HCRGFrenklnl valiou CoOuuissiou ' I;OO1). nt. Special 200 wa J.coalm, Council Wet - I Rey;,anon.cc,,u., I ing/Commission � _ Intel 'vlews 19 120 "21 I I 1011 PM 01; Caun laeem,g 26 27 28 ' 10:30 AM RCTC Budget - 7:00 PM Planniny Henderson sim Cancelled G..00 PM Exec Cnne. Adolph 22 23 12:00 PM Sunlloe-Adolph 9:00 AM IAFCO Henderson 29 30 Printed by Calendar Creator Plus on 6/9/2011 24 I 11 18 25 July 2011 Monthly Planner '' '-__ 1 i2 I .... .... -- - -.. -._.. _ 3 '4 5 16 7 b' 9 10:00AM, ➢onsp. 300I'Lc,c :,,.• 10'.00 A%i. M.Rc V Ilende,son IdoC,i,p Q k, It Day CITY HALL CLOSED 4 10 12 -- _ _--- 11 1 13 114 1516 10:00 AM Pub. Sky 7:00 PM Planning 9:00 AM FCTC 13 30 ALI A.) S, oa Af: c r mr ' liendefsun Commission j HCndeRan u.UOr-fc Gsn::, 3:00 PM h4111s. I4:00 PM luvasb,mat 12:00 PM fimlgyl 1!� Cunt a saucy FrwlhuI Advisory Bond Environs Snit( a vrco I j a csco nmis o, I 1 GTO PM Laague- ! Henaelson 17 1��, n 19a ;?»�F,a,„i, vatiol;Connfsaa`lisct 22 2 3 to CO Alf lydnsry 300 Pld City council 1000AMHun,M ssncby 12:00 PM HCRGRanklln 2:00 PM Cochran Regional Airport Fianldin '4 25 1 26 �127 . -- -29 30 I 10 30 AM HC7C Budget i 7:00 PM Planning Colmuis{ 12:00 Ph9 Suullue Adolph , 9'.00 AM LAfCU 1 Heudmamf `. sion Cancelled i 14ndmsun ! 6.00 PM Exec Cm1e. 1 li Adolph _ _...._..... .: .. .......... is 31 - - - hmc Au quit .. _.. __. j 2 } 4 b l ! 6 S 9 10 11 7 8 9 10 11 12 13 12 3, 14 IS 16 17 IS 11 !S If, 17 IS 19 '1) Ili 20 21 2i 27 3.1 25 21 ,2 2, 21 25 26 2 �- 26 27 28 29 10 2S 29 30 31 .... .... ... --- . Printed by Calendar Creator Plus on 6/9/2011 0 Q 55 — 'I August 2011 Monthly Plannep, 1 12 13 14 5 6 10:00 AM Traosp 13:00 Pi.I City Council I 1000Ale-ALRC 112:00{ i L'IIICISCn I M1IC¢ImJ i ' 7 18 9 10 11 112 13 10:00 AM Pub. Slly 7:00 PM Planning i9:00 AM HCTC Irim AnlOVCC-Stull : j liuuluson Canunission ! Henderson 12:00 PM Euergyl s:.d I- c nmunny 4:00 PM InvesunonI Emimn. Sniff C 00 PM Lempe Advisory Banal Ilcndal5cu � I I 14 15 16 117 I6, 19 20 3-00 V�1 Cily COUnCI 110:OU At HO CIC6>CSS 3.00 PM His IOrIC PILSLt �'-ca A1.1 CVAE ns 1 N:e¢linq C n¢- F a 1'I 12:00 Pad HCRGPiooehn ve0an EUI111111$$1011 - 2:00 Pl, Cocivan . R¢� Ailnpn-PranYA:n 21 8 2 2 23 124 25 . 10:30 AM HCTC Budget 7:00 PM Planning Commis'! 12:00PM SunlineAdolph 19:00 AM IAFC& Henderson lion Cancelled Henderson I29 lu00 ;..TrensP_ 1'enner:on 30 '31 26 27 .1 illy Seplcmbcr S 1\1 fir_ + I ._I..... S I S Ni I \v I_r S .. 2 1 2 J 3 4 S 7 G 7 4 > 0 . S ') 1 U 10 II I= 13 IA li.l(' II 12 17 14 13 IG I`. I7 IF 19 20 21 22 ¢; _ 24 2j 26 27, 1l 19 20 2 2J 29 31) >.^_ 21 24 31 26 2^. 2S1 29 30 DEPARTMENT REPORT: 35 CF`N OF TO: Honorable Mayor and Members of the City Council . FROM: Veronica J. Montecino, CMC, City Clerk DATE: June 21, 201 1 Df SUBJECT: City Council Summer Meeting Schedule In previous years, the City Council has chosen to approve a modified summer schedule, holding only one City Council meeting during August and/or September. If it is the Council's pleasure to hold one meeting in August and/or September again this year, direction to the City Clerk to adjourn the designated meeting(s) due to lack of a quorum would be in order. The regular meetings scheduled for August and September 2011 are as follows: August 2, 2011 September 6, 2011 August 16, 2011 September 20, 2011 Staff would appreciate receiving direction from the City Council to schedule public hearings and other matters for future meetings. 0757 q Tity4 4 a" TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung; Director of Building & Safety 1-,,Ll DATE: June 21, 2011 RE: Department Report — May, 2011 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and garage sale permits for the month of May. The statistical summaries depict the following highlights: • Year-to-date building permit valuation is $16,646,353 which represents an issuance of 128 building permits in May; • Animal Control handled 439 cases in May; • Code Compliance initiated 175 cases in May; • Garage sale permits generated $1470 revenue in May. 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MNO Nf� O 01�0 �f00 A M0000000(0 h OO N O Y co I, C w N 0,0 7 O w ^ v m c c d c O 0 7 O p W w CL �m r y c c c k c N J D w awi = y j E E w Ea E y2 07E� u �m0 m c c Y > > a p ~ ~ A Q a m c c m m W p D E Q m e E 'c m mEE E=tmQc E y p l F o Q vm j Q ay Ct Z `m�d0 J 5 A p �' L d > Q N O EmE 3 O > Q y O C ` >_ a y D 3 O Q Q m O 3 O Q F m— E w O m N C Q_ _N m j C p Q m j� W d p N y— f, w N E c41 ? G U O F F V Co Q U 5 N J O S F O 0 Z <'i Z Q Z > F �s» U761 j0 O Nm U)� NN NN La w V w �000 N� mM V r Lc) 0 W CD N �- CO O ' M F W } U 0 O O O Z 00 0 co co Q O O co C � O O �� PO')M f0O OO CIO N C4 CD co VV .- 00 CD a M W O O V coM V cm co N 11 C* V M CD w O O N N i0 co O n O coV N a0 N O) N A V m M a IO •-- N M N C0 a r W V N coM N N n N cn V C* M MT N O N N N h LL M f0 M 00 M O O 10 P .--M N V M C N N CD Oi V N U F O 0 W IL W 08 z F- Z N Z Z W� C W g O w W W O Fy- 9 a W F c > W > °..2m y W �D LL Q m a LU F w c m w a t7 o w v Q p r E o U Wa a Z a v v v-i .0 w zG W N— y v O LLm 3W0 LL') UWU Z J U 0I, 0CL C wyU O O 0 Jy0 0 O mz U 2 U)U� OU y J 0 z 3 M 0a=2aC 0762 DEPARTMENT REPORT: 5 TO: Honorable Mayor and Members of the City` Council FROM: Edie Hylton, Community Services Director`\ DATE: June 21, 2011 SUBJECT: Community Services Department Report for May 2011 Upcoming events of the Community Services Department for July 201 1: Aquatics Adult Lap Swim, Pool Adult Water Aerobics, Pool Family Fun Night, Pool Swim Meets, Pool Free Swim Night, Pool Open/Recreational Swim, Pool Morning/Evening Swim, Pool Dance *Swing/Latin Fusion Dance, Play & Pretend, La Quinta High School Beginning Ballet (5-10 yrs.), La Quinta High School Excursions San Diego Padres vs. San Francisco Giants Exercise & Fitness *Morning Workout *Mat Pilates *Core Stability Ball *Tai Chi Chuan/Qi Gong W.E.L.L. Morning Walks, Civic Center Campus Relaxing Movement, Library Tai Chi Chuan/Qi Gong, Fitness Center Yoga AM, Library Yoga PM, Museum Jazzercise, Senior Center Zumba, Senior Center Free Programs *Quitters *Woodcarvers Leisure Enrichment Hawaiian Culture & Hula (9-13 yrs; 14 & up), Senior Center . N Martial Arts Karate/ Taekwondo, Senior Center 0763 Music Beginning Guitar, Senior Center Second Level Guitar, Senior Center Special Events *Patriot's Luncheon Moonlight Movies, Old Town Special Interest *Mature Driver Sports Summer Golf Tour Westin Mission Hills, Gary Player Indian Wells Golf Resort, Celebrity Course Heritage Palms Indian Springs Golf Club SilverRock Resort *Senior Center class or activity a ' 0764 Program Community Services Department Attendance Report for the Month of'May 2011 Summary Sheet 2011 2010 Variance Sessions Per Month 2011 2010 Leisure Classes 128 124 4 81 91 Special Events 345 436 -91 2 4 Sports 885 356 529 22 22 Fitness Center 604 732 -128 26 25 Senior Center 1189 1345 -156 127 109 Total 3,151 2,993 158 258 251 Senior Services Senior Center 264 313 49 18 20 Total 264 313 -49 18 20 Sports User Groups La Quints Park Use AYSO 200 200 0 26 20 LQ Sports & Youth 100 100 0 22 16 Desert Boot Camp 50 50 0 6 8 C.V. Revolution 25 0 25 9 0 Sports Complex LQ Sports & Youth 700 900 -200 21 21 Facility/Park Rentals Senior Center Private Part 200 400 -2001 1 2 (Sunday Church 375 750 -3751 5 10 Museum Meeting Room 0 120 -120 0 2 Library Classroom 400 250 150 8 5 Civic Center Campus Private Pa 50 50 0 1 1 Park Rentals La Quinta Park 350 300 50 7 6 Fritz Burns Park ` 200 0 200 1 0 Total 2,660 3,120 -470 107 91 Total Programs 6,065 6,426 -361 3831 362 Volunteer Hours Senior Center 200 273 -73 Total Volunteer Hours 200 273 -73 Christopher's Clubhouse rental - National Missing Children event 0765 .. % Community Services Program Report for May 2011 2011 2010 2011 2010 Participants Participants Variance Meetings Meetings Leisure Classes Relaxing Movements 4 0 4 9 0 Ballet/ Tap 4- 6 13 0 13 4 0 Ballet/ Tap 7- 10 5 0 5 4 0 Adobe Photo Basic 3 3 0 1 3 Guitar - 2nd Level 10 6 4 3 4 Acrylic Painting 6 7 -1 4 4 Tai Chi Chuan 3 8 -5 8 16 Zumba 20 26 -6 9 8 Yoga - Morning 6 0 6 4 0 Yoga - Evening 8 0 8 4 0 Dance And Cheer 5 0 5 5 0 Microsoft Excel 10 0 10 4 0 Computers - Inter. 6 5 1 3 2 MS Outlook 71 0 7 1 0 Jazzercise 12 13 -1 9 12 Body Sculpting/ Core Workout 101 7 3 9 8 Totals 1281 75 53 81 57 2011 2010 2011 2010 Participants I Participants Variance Meetings Meetings Special Events Moonlight Movie @ Old Town 3001 325 -25 1 1 Carlsbad Excursion 451 25 20 1 1 Totals 3451 350 -5 2 2 2011 2010 2011 2010 Participants I Participants Variance Meetings Meetings Sports & Fitness Fitness Center 604 732 -128 26 25 Open Gym Basketball 489 275 214 14 17 Open Gym Volleyball 90 56 34 4 4 W.E.L.L. Walking Club 10 0 10 1 0 Nature Walk 16 0 161 1 0 Disc Golf Tournament 30 25 5 1 1 W.E.L.L.1K15KCharit Walk 250 0 256 1 0 Totals 1489 1088 4011 48 47 lcommunity Services Totals 1 1,9621 1,5131 4491 1311 106 0766 Monthly Revenue Report for May 2011 Monthly Revenue - Facility Rentals 2011 2010 Variance Libra $ _ $ _ $ _ Museum $ 600.00 $ 225.00 $ 375.00 Senior Center $ 2,217.50 $ 5,862.50 $ 3,645.00 Parks $ 670.00 $ 540.00 $ 130.00 Sports Fields $ 1,495.00 $ 970.00 $ 525.00 Monthly Facility Revenue $ 4,982.50 $ 7,597.50 $ 2,615.00 Monthly Revenue Senior Center $ 3,705.00 $ 3,166.00 $ 539.00 Community Services $ 11,308.00 $ 7,152.50 $ 4,155.50 La Quinta Resident Cards $ 6,090.00 $ 3,720.00 $ 2,370.00 Fitness Cards $ 850.00 $ 510.00 $ 340.00 Total Revenue $ 21,953.00 $ 14,548.50 $ 7.404.50 Revenue Year to Date Facility Revenue $ 49,463.50 $ 60,375.50 $ 10,912.00 Senior Center' $ 51,390.50 $ 71,625.50 $ 20,235.00 Community Services $ 57,826.00 $ 48,172.50 $ 9,653.50 La Quinta Resident Cards $ 84,755.00 $ 35,370.00 $ 49,385.00 Fitness Cards $ 7,020.00 $ 6,745.00 $ 275.00 Total Revenue to Date $ 260,455.00 $ 222,288.50 $ 28,166.60 In 2010, the City received a $10,000 donation from David Orme's Trust which was used to update the Senior Center computer lab. In 2011, revenue decreased due to a reduction in classes offered and reduction of fees. 0767 Senior Center Attendance Senior Center Program Report for May 2011 Participation Participation Variance Meetings Meetin s 201 2OfO 20 2010 Senior Activities ACBL 2 99ers** 128 227 -99 3 4 Bdd e, Social/Pa 297 402 -105 16 16 Culinary Arts Demo La Quinta High School 22 0 22 1 0 Evening Dance 46 21 25 1 1 Monthly Birthday Party 50 45 5 1 1 Aftemoon Tea 32 49 -17 1 1 Monthly Luncheon Dessert Competitor) 90 89 1 1 1 Movie Time 45 62 -17 4 4 Puffing Action 11 18 -7 4 4 Tennis 125 91 34 9 8 Wii Bowling 6 13 -7 4 4 Senior Activity Total 852 1017 -165 45 44 Senior Leisure Classes Acrylic Landscape Painting 8 0 8 4 0 Dance Workshop 5 8 -3 1 0 Exercise 44 26 18 12 11 Golden Tones 50 47 3 5 4 Hooked on Loos 8 3 5 4 3 Line Dancing 4 0 4 4 0 Mat Pilates 12 15 -3 12 11 Quilters 40 34 61 4 4 Sketch/Draw 18 14 41 4 4 Swing/Latin Fusion 14 5 91 4 4 Tai Chi Chuan/Qi Gong 41 0 4 4 0 Ukulele Players 68 36 32 8 3 Watercolor 19 18 1 4 4 Woodcarvers 33 35 -2 4 4 Yoga for Health 3 10 -7 4 4 Yoga for Seniors 7 0 7 4 0 Senior Leisure Classes Total 337 251 86 82 56 TOTAL SENIOR PROGRAMS 1189 1268 a9 127 100 Senior Services FIND 152 185 -33 4 4 HICAP 3 7 -4 1 2 Legal Consultation 6 0 6 2 0 LIHEAP 5 0 5 1 0 FREE Seminars/Presentations/Screenings (10)* 65 68 -3 10 11 Volunteers 33 43 -10 n/a n/a TOTAL SENIOR SERVICES 264 303 -39 18 17 SENIOR CENTER TOTAL 1453 1571 -118 145 117 *Included: Skin Cancer, Blood Pressure, Carotid Artery & Hearing Screenings. Department of Veterans Admin; Medical Expert Series; LIHEAP ** New ACBL Bridge group - This group is smaller than the original ACBL group. 0768 Parks Activities Updates For May 2011 Staff continues to receive regular comments from dog park users. Most of the comments are positive and one resident came to City Hall this month to personally thank staff for the work done at the dog parks. Recently, a couple of residents complained about landscaper workers in the dog parks. The workers were repairing broken irrigation and filling holes (dug by the dogs) during a period when the dog park was busy. This upset some of the. dog park users. Working with the landscape contractor, staff has established that Pioneer Dog Park will be closed for maintenance on Mondays from 11 a.m. to 1 p.m. and Seasons Dog Park will be closed for maintenance on Fridays from 11 a.m. to 1 p.m. The two hour maintenance period each week will include mowing, filling holes, repairing irrigation, and applying seed. Inspecting the park, filling the dog bags, and changing the trash will continue every day. Signs are posted at each of the dog parks to inform users about the dog park maintenance hours. A resident complained to staff that the tot swings at Velasco Park are too high. It was explained to the resident that all tot swings (for children ages 2- 5) need to be install at a minimum of 24" above the play service according to the National Playground Safety Institute (NPSI) and American Society for Testing and Materials (ASTM). This measurement was established by these governing bodies in the interest of safety so younger children would not be able to climb into the swing without adult supervision. Additionally, the height of the tot swings allows the supervising adult to place the child into the swing, as well as push the swing, with minimal bending. The City's Certified Playground Safety Inspector as well as staff from the Public Works Department took the NPSI and ASTM Standards to the park and verified that all of the swing measurements are in compliance. These standards are in place and inspected every month for all City playgrounds. Two juveniles were caught killing two ducklings and injuring another as well as vandalizing the irrigation system at the Civic Center Campus. Police and City Code Enforcement were quick to react after a landscaper working in the park called to report the activity. Both individuals were caught by the police and positively identified by the landscaper. Department Report: _ I LOJ i irFc' S� ti TO: The Honorable Mayor and Members of the City Council FROM: Les Johnson, Planning DirectoK DATE: June 21, 2011 SUBJECT: Department Report for the Month of May 2011 Attached please find a copy of the Planning Department Report which outlines the current cases processed by staff for the month of May 2011. 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ILm +0) C O U O _m co Q. y �7 a) Q C m Cc N W ao coU U U m Q m� co coQa.Qaa a� y m o o O Y c Q _ > aZ >>UZ > C.)°E CD t o J pm m m m 0) m Q QF— o (Dd m com Cl (D a) = oo OH Or Q0 UMiL(9 w (nU+) F-> H-H .V 0772 DEPARTMENT REPORT: Lai OF E MEMORANDUM `y 11� TO: The Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, P.E., Public Works Director/City Engineer DATE: June 21, 2011 SUBJECT: Public Works Department Report for June 2011 Attached please find the following: 1. Citizen Service Request Summary; 2. Encroachment Permit and Plan Check Services Summary; 3. Capital Improvement Plan Status Update; 4. 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Code Activity 5 Men 4 Men 3 Men 1 Man Total 1000 Policing/Inspection 37 68 0 9 114 1001 Pot Hole -Repair/Patching 0 7 0 1 8 1002 Crack/Joint-Repair 0 0 0 0 0 1003 Pavement Marking/Legends 0 0 0 0 0 1004 Pavement Marking/Striping 0 0 0 0 0 1005 Curb Painting 0 0 0 0 0 1006 Other Traffic Controls 0 25 0 0 25 1007 Curb & Gutter Repair/Const. 0 0 0 0 0 1008 Other Concrete Repairs/Const. 12 4 0 0 16 1009 Street Sign Install (New) 0 6 0 0 6 1010 Street Sign Repair/Maint 85 22 0 3 110 1011 Debris Removal 26 50 17 9 102 1012 Right of Way Maint. 8 24 94 0 126 1021 CLEAN Catch Basin Inlet/Outlet 0 21 0 0 21 1022 Rondo Channel Outlet/Vault 0 0 0 0 0 1022A Desert Club Outlet/Vault 0 0 0 0 0 1023 S.D./D.W./C.B. Repair/Maint. 0 6 0 3 9 1024 Gutter/Median Sand Removal 0 0 0 0 0 1025 Street Sweeping (Machine) 0 141 0 0 141 1026 Street Sweeping (Hand) 0 0 0 0 0 1027 Sidewalk/Bike Path Cleaning 0 0 0 0 0 1028 Dust Control 0 0 0 0 0 1029 Flood Control 0 0 0 0 0 1031 Parks/Retention Basins Inspection/Clean-u 5 4 86 1 96 1041 Irrig/ Weeding, Shrubs & Tree Trimming 112 37 159 6 314 1051 Landscape/Irrigation Contract Managemen 0 0 33 13 46 1052 Lighting/Electrical Contract Management 0 0 32 12 44 1061 Small Tools Repair/Maint. 0 0 0 0 0 1062 Equipment Repair/Maint. 1 0 0 0 1 1063 Vehicle Repair Maint. 1 13 0 0 14 1081 Trash/Litter/Recycable Removal 0 0 12 0 12 1082 Vandalism Repairs 0 0 0 0 0 1083 Graffiti Removal 84 52 16 10 162 1084 Maint. Yard Building Maint. 32 4 14 6 56 1085 Seminars(Training 8 12 8 4 32 1086 Special Events 0 0 0 0 0 1087 Citizen Complaints/Requests 160 63 0 0 223 1088 Meeting 2 21 9 27 59 1089 Office (Phone, paper work, reports, Misc.) 32 27 0 56 115 SUBTOTAL 605 607 480 160 1852 1091 Over Time 23 20 4 0 47 1094 Jury Duty( 0 0 0 0 0 1095 Sick Leave 52 9 0 0 61 1096 Vacation 25 16 0 0 41 1097 Holiday 0 8 0 0 8 1098 Floating Holiday 6 0 0 0 6 1099 Worker Comp/ Bereavement/ STD 112 0 0 0 112 SUBTOTAL 218 53 4 0 275 TOTAL HOURS 823 660 484 160 2127 TOTAL MILES 3871 2941 2759 161 1 9732 0791 Department Report: q n u LA Uf 'TA P@LICI Served by the Rverside County Sherffs Departrnerit Police Department Monthly Report May 2011 Prepared for 11 no La Quinta Police Department SIGNIFICANT ACTIVITY REPORT Captain Raymond Gregory Chief of Police Sunday, May 1, 2011 No Significant Activity Monday, May 2, 2011 9:40 AM - Officers arrested Jason Rainwater, 36, of La Quinta for stalking and violation of a court order and Ray Wicks, 70, of Palm Desert for obstruction during a disturbance call at a business located in the 78900 block of Hwy Ill. Tuesday, May 3, 2011 12:31 PM - Officers arrested Seany Williams, 53, of La Quinta for trespassing at a business located in the 50700 block of Santa Rosa. 4:30 PM — Special Enforcement Team officers arrested a male juvenile, 17, of La Quinta for possession of ammunition during a probation search at his residence. 5:31 PM -Officers arrested Oscar Armando Martinez, 51, of Coachella for driving under the influence of alcohol during a traffic enforcement stop at Avenue 52 and Desert Club. 10:15 PM - Officers arrested Adam Cantley, 23, of La Quinta for domestic battery at a residence in the 51900 block of Avenida Martinez. Wednesday, May 4, 2011 10:40 AM - Officers arrested Frank Wilkins, 50, of Palm Springs for a felony drug warrant and shoplifting at a business located in the 79200 block of Highway 111. 4:08 PM - Officers arrested Julio Randon, 19, of La Quinta for assault on a peace officer and resisting arrest while conducting an area check at Fritz Bums Park. 5:08 PM — Special Enforcement Team officers conducted a vehicle stop at Avenida Mendoza and Calle Sonora and arrested Carter Samuelson, 19, of Desert Hot Springs for possession of LSD for sales. Thursday, May 5, 2011 7:05 AM — Officers from the Coachella Community Action Team arrested Brian Alcantar, 44, of Coachella for commercial burglaries in La Quinta as the result of a pedestrian check at Harrison Street and Avenue 52, Coachella. 8:50 PM - Officers arrested Robert Whitlock, age 31, of Indio for three narcotic warrants during a traffic enforcement stop at Washington Street and Eisenhower Drive. Friday, Mav 6, 2011 11 0783 I Ark 8:41 AM — Officers arrested Bryan Walter Brown, 23, of Indio at a business located in the 79700 block of Hwy 111 for two felony narcotic warrants. 10:15 AM — Officers arrested Miguel Dominguez, 51, of Indio for a DUI warrant during an area check at La Quinta Park. 11:06 AM — Officers received information of past child sexual abuse that occurred at a residence in the 53900 block of Avenida Velasco. The investigation was assumed by detectives and is continuing. Saturday, May 7, 2011 12:36 AM - Officers arrested Fred Bambush, 47, of Indio for public intoxication in the area of Avenida Bermudas and La Fonda. 3:16 AM — Officers arrested Jennifer Lynn Rinnanda, 36, of La Quinta for domestic battery at a residence in the 77280 block of Calle Ensenada. Sunday, May 8, 2011 No Significant Activity Monday, May 9, 2011 4:23 PM - Officers responded to an apartment complex in the 47700 block of Adams Street reference a family disturbance and arrested Marty Rodriguez, age 20, of la Quinta for possession of heroin. Tuesday, May 10, 2011 Am 7:00AM - Officers from the Coachella Valley Narcotics Task Force served a narcotics related search warrant at a residence in the 43-600 block of Pisces Court. Charles Waxlax, age 25, of La Quinta, was arrested for possession of a controlled substance for sales and possession of a firearm while committing a felony, and Sheaylen Cyrlee, age 20, of La Quinta, was arrested for possession of a controlled substance for sales. Several firearms, 6.9 grams of cocaine, 260 tabs of ecstasy, and a ballistic vest were recovered. 8:00 AM - SRO Deputy Trueblood arrested 2 male juveniles, age 16, of Indio at Summit High School for vandalism. Wednesday, May 11, 2011 2:04 AM - Officers responded to a burglary in progress at a residence in the 50000 block of Mountain Shadows. The homeowner awoke and found a male suspect in the kitchen. Officers checked the area and were unable to locate the suspect. Evidence of the crime was located and the investigation is continuing. Thursday, May 12, 2011 12:42 PM - Officers responded to a hit and run in the area of Avenida Juarez and Montezuma. Witness information revealed the female driver ran over the male passenger as he exited the car and then the car collided into a tree in the 51600 block of Avenida Juarez. The passenger was last seen limping westbound on Montezuma. The driver exited the vehicle and was picked up by another unknown vehicle. Neither party was located. The investigation is continuing. 12:49 PM — Officers received information of a past carjacking that occurred Wednesday, May 4`s, 2011 at an unknown location in La Quinta. The victim alleges a friend was driving her rental car when another friend took the car at gunpoint. The victim initially reported the incident via phone and was asked to respond to the police station to provide more information. The victim never arrived at the station and attempts to re -contact her by phone were unsuccessful. The investigation is continuing. 0784 4:57 PM — Officers from the La Quinta Special Enforcement Team arrested Christopher Orduno, 35, of Palm Desert, •gyp A.and Doloras Pinela, 35, of Palm Desert, for possession of stolen property as the result of a vehicle enforcement stop at IV Fred Waring Drive and Galaxy. The property was taken from vehicle burglaries in Palm Springs and Indian Wells. 5:38 PM — Officers responded to a residence in the 80-100 block of Avenue 52 reference a suicidal subject. The subject was transported to a local hospital for medical treatment and evaluation. 9:24 PM — Officers from the La Quinta Special Enforcement Team arrested Eric Rodiguez, age 34, of La Quinta, for possession of methamphetamine as the result of a probation compliance check at a residence in the 51-800 block of Eisenhower Drive. Friday, May 13, 2011 2:58 AM — Officers arrested Jose Cervantes, age 27, of Mecca for driving under the influence of alcohol, and Jose Hernandez, age 26, of Mecca for public intoxication as the result of a vehicle enforcement stop on Hwy I I I and Jefferson St. Saturday, May 14, 2011 12:50 AM — Officers responded to an address in the 52600 block of Avenida Bermudas reference a 2 year old. Further investigation revealed the child was with a family friend and not missing. 3:57 AM — Officers arrested Gladys Romero, age 27, of La Quinta for domestic battery at a residence in the 46400 block of Dune Palms. The victim sustained minor injuries. 4:00 AM — Officers conducted a vehicle enforcement stop at Eisenhower Drive and Calle Nogales and arrested Adrian Montemayor, age 20, of Indio for driving under the influence of alcohol. 12:40 PM — Officers arrested Alexander Stojanovic, age 39, of Pahn Desert at a business in the 79900 block of Hwy IP1 I I for burglary, violation of probation and possession of narcotics. 2:37 PM- Officers responded to a major injury traffic collision at Highway 111, west of Dune Palms Road. The victim was attempting to cross Hwy 111 when she was struck by an oncoming vehicle. The victim was transported to JFK hospital where she succumbed to her injuries. The cause of the accident is still under investigation, but drugs and alcohol do not appear to be a factor. 10:10 PM — Officers responded to a residence in the 53700 block of Avenue Vallejo reference an assault. Further investigation revealed the victim and her ex -boyfriend were involved in a domestic dispute and no-one was injured. Sunday, May 15, 2011 1:35 PM - Officers received information of a past rape that occurred at an unknown location in the La Quinta Cove. The victim alleges she was intoxicated and sexually assaulted. Detectives assumed the case and the investigation is continuing. Monday, Mav 16, 2011 No Significant Activity Tuesday, May 17, 2011 12:05 AM — Officers responded to a report of domestic violence in the 54600 block of Avenida Mendoza. Adolfo Rodriguez Estrada Jr., 32, of La Quinta was arrested for felony domestic battery. 0785 6:31 PM — Officers were dispatched to the 78900 block of Highway I I I in reference to a vehicle burglary in progress. Oscar Angel Bustos, 18, Manuel Cavazos, 30, Miguel Cavazos, 30, and Anissa Martinez, 33, all from Indio were .�N arrested and booked at the Indio Jail for burglary, possession of burglary tools, conspiracy to commit a crime and ®violation of probation. Wednesday, May 18, 2011 No Significant Activity Thursday, May 19, 2011 11:40 AM — Officers arrested Anthony Duran, 42, of La Quinta for possessing a dangerous weapon at Avenida Bermudas and Calle Tampico. The arrest resulted from a pedestrian check at the location. 12:46 PM — The Business District Officer arrested San -Juanita Flores, 48, of Indio for embezzlement at a business in the 79800 block of Hwy 111. Flores was a cashier at the business and took currency from the register over the past three months. 4:45 PM — The Business District Officer arrested Keith Hytche, 22, of Palm Desert for burglary at a business located in the 79200 block of Hwy 1 11. Friday, May 20, 2011 7:00 AM — Officers responded to the 47700 block of Dune Palms Road to investigate a report of multiple burglaries and thefts related to vehicles parked at the location. There is no suspect information. 2:00 PM — Officers were dispatched to the 54000 block of Southern Hills and arrested Bradley Campbell, 27, of La Quinta for felony domestic abuse. Campbell was booked into the Indio jail. 2:40 PM —Officers responded to a domestic disturbance in the 50400 block of Via Amante. Carol Szabo, 61, of La Quinta was arrested for misdemeanor domestic battery and booked into the Indio Jail. 3:00 PM -- Special Enforcement Team officers conducted a follow up investigation regarding a past burglary. Anthony Zuchero, 34, of Bermuda Dunes and Justin Price, 29, of Palm Desert were found to be in possession of stolen property. Additionally, Danielle Gordon, 29, of Palm Desert was arrested for possession of a controlled substance. All three suspects were booked into the Indio Jail. Saturday, May 21, 2011 10:00 PM — Officers responded to a report of domestic violence in the 80800 block of Vista Lazo. Tracy Worden, 46, of La Quinta called and stated that she had assaulted her husband. The victim was transported to JFK where he received treatment for his injuries. Tracy Worden was arrested and booked into Indio jail. Sunday, May 22, 2011 12:55 PM — Officers were dispatched to the 52600 block of Avenida Mendoza in reference to a domestic disturbance. Jesse Asian, 27, was arrested and transported to the Indio Jail. 8:55 PM — Special Enforcement Team officers conducted a traffic stop at Highway 111 and Dune Palms. James Pullins, 26, of Indio was arrested for possession of heroin and violation of parole. Leah Nishen, 21, of Palm Desert was arrested for possession of heroin. Both were booked into the Indio Jail. Monday, May 23, 2011 No Significant Activity 0786 Tuesday, May 24, 2011 •„N 4:45 PM -- La Quinta SET officers conducted a traffic stop at Avenida Carranza and Calle Sinaloa. Joel Martinez, 22, of La Quints was arrested for a felony drug warrant. Wednesday, May 25, 2011 2:13 PM — Officers responded to the 47700 block of Dune Palms regarding a report of a domestic battery. The suspect, Saul Laguna, 29, of La Quinta was gone when officers arrived. The victim had been assaulted and threatened by the suspect during an argument. Officers continued in their efforts to locate the suspect. 7:51 PM -- La Quinta SET officers responded to a report of a suspicious vehicle in the 81500 block of Carboneras. Officers learned a silver Mustang had entered a gated community using a stolen gate transponder. SET officers recognized the description of the Mustang as belonging to James Brown, 28, of La Quinta. Officers responded to the area of Brown's residence and stopped him as he arrived home. Brown was arrested for possession of stolen property. He and his passenger, Raquel Clavijo, 29, of La Quinta were also arrested for commercial burglary from a case where they used stolen checks to pay for groceries at a local market. Both were booked into the Indio Jail. Thursday, May 26, 2011 8:30 AM -- Officers responded to the 47700 block of Dune Palms to follow-up on a past report of domestic battery. The suspect, Saul Laguna, 29, of La Quinta was taken into custody at his apartment. He was booked for felony domestic battery and criminal threats. 9:50 PM — Officers responded to a report of the violation of a restraining order in the 52700 block of Avenida Mendoza. Shaun Akers, 30, of La Quinta was arrested for violation of a restraining'order and possession of methamphetamine. He was booked into the Indio Jail. Friday, May 27, 2011 Ah 9:31 AM — Officers were dispatched to the 77900 block of Fiesta regarding fourjuveniles jumping the fence to an unoccupied residence. The juveniles were arrested and booked into juvenile hall for prowling. 4:40 PM — Officers arrested Valentin Martinez, 39, of Pahn Desert for shoplifting in the 79900 block of Highway 111. Martinez was booked into the Indio Jail. 4:53 PM -- La Quinta SET officers responded to the 45100 block of Desert Hills Drive and arrested Danny Canal, 20, of La Quinta for a felony vandalism warrant. Canal was also found to be in possession of a controlled substance. He was booked into the Indio Jail. 6:25 PM — Officers responded to a domestic disturbance in the 55000 block of Pebble Beach Drive. Abesud Halum, 47, of La Quinta was arrested for felony domestic violence and booked into the Indio Jail. 7:04 PM — Officers were dispatched to a report of a domestic disturbance in the 47700 block of Dune Palms Road. Jose Chicas, 20, of La Quinta was arrested for felony domestic violence and booked into the Indio Jail. Saturday, May 28,201 5:00 PM -- Officers responded to a theft in progress in the 78900 block of Highway 111. Bridget Huffman, 23, of Indio was arrested for commercial burglary and possession of drug paraphernalia. Robert Hamilton, 38, of La Quinta was arrested for conspiracy and possession of methamphetamine for sales. Henry Richard Duarte III, 32, of Coachella was arrested for conspiracy, possession of a switchblade knife and a parolee at large warrant. All suspects were booked into the Indio Jail. Sunday, May 29, 2011 0787 7:53 AM -- Officers were dispatched to the 78000 block of Erwin Cit. regarding an unattended death. An adult female, 93, was found deceased. No foul play is suspected. ION 11:41 PM — Officers responded to the 79400 block of Highway 111 in reference to a suspicious female. Kimberly Rae Foulds, 50, of La Quinta was located and contacted by officers. Foulds drove her vehicle onto the sidewalk, narrowly missing a building and officers, before fleeing westbound on Highway 111. A pursuit was initiated which terminated at Highway 111, east of Date Palm, in Cathedral City. Foulds was arrested for felony evading, resisting arrest, and driving while impaired. Monday, May 30, 2011 2:05 PM — Officers responded to a report of a suicidal subject in the 52200 block of Avenida Carranza. An adult male told officers that he had ingested numerous sleeping pills and stated he wanted to kill himself The male was transported to JFK for medical treatment. 8:42 PM -- Officers responded to the 54000 block of Avenida Carranza regarding a verbal dispute between neighbors. The dispute escalated when Adam Simmons, 37, and Shane Simmons, 38, began to assault the victim and his family. Adam and Shane Simmons were arrested for assault with a deadly weapon, terrorist threats and battery. Tuesday, May 31, 2011 No Significant Activity L'L am; 11 CITY OF LA QUINTA Traffic Services Team Report May 2011 Traffic Services Team Sgt. Crounse Cpl. Olson Dep. Reynolds Dep. Heffley Dep. Wiggs C.S.O. Delaney SIGNIFICANT ACTIVITY The City of La Quinta has seen an increase of 24.58% of collisions on public roadways for the month of May. When all collision activity is counted, the residents and visitors throughout our city have also seen an increase of 39.08% for the year 2011, in comparison to 2010. There has also been an increase of 27.78% in the number of Hit and Run collisions for the current year when compared to last year. Public roadway collision activity continues to be greatest during the weekdays, with Mondays and Wednesdays accounting for approximately 40% of the total activity. Our highest collision activity (31 % of those collisions) occurs between the hours of 11:00 am and 3:00 pm. Additionally, the leading cause of collisions, Unsafe Speed, was the cause of 26.92% of all collisions activity. The City of La Quinta has seen a decrease of 16.67% in the number of injuries resulting from collisions for the month of May. Vehicles' traveling at unsafe speeds is the primary collision factor for the City of La Quinta. The secondary cause of all collisions in the City of La Quinta is Right of Way Violations, which caused 23.08% of collisions. As a result, La Quinta Traffic Services focus their attention toward education and enforcement of drivers who travel at unsafe speeds and failure to yield the right of way. Since it takes a significant period of time to compile data, the monthly Traffic Collision Statistics and Data Report contain only those reports which have been completed. Often times collision investigations require further investigation and are forwarded to the La Quinta Traffic Team. Traffic Services dedicates their time to conducting proactive enforcement while also following up on investigative leads to solve crimes. As a result, some investigations are pending and current collision data is not complete. The most current data is attached for informational purposes. In keeping with all developing trends, traffic services constantly shifts its focus to meet the leading causes of collisions within the city. 0789 •�N 1'l Deputy Stephan Davis Deputy Christian Bloomquist Deputy Jason Chancellor CITY OF LA QUINTA Special Enforcement Team May 2011 Sgt. Alan Northrup Summary of Activity Deputy Josh Reinbolz Deputy Rick Dominquez Deputy Jesus Borrego Type of ACtivi Pro rams # of Incidents 7 Type of Activity Search Warrants # of Incidents 6 Vehicle Checks/Stops 122 Probation/Parole Searches 5 Pedestrian Checks 27 Arrest Warrants Served 6 Follow-ups 31 Arrests/Filing - Felony 23 Citations Issued 7 Arrests/Filin s - Misd. 12 SIGNIFICANT ACTIVITY Officers from La Quinta SET were patrolling the La Quinta Cove area and conducted a pedestrian check on a juvenile male subject. The subject identified himself as being on Riverside County Probation. Officers responded to his residence and conducted a probation compliance check. Officers located live ammunition and spent shell casings in his room. The juvenile was arrested for possession of ammunition by a convicted felon. La Quinta SET worked in cooperation with Palm Desert SET, Riverside County Special Enforcement Bureau, Riverside County Special Investigations Bureau, Coachella Valley Narcotics Task Force, and Coachella Valley Violent Crimes Gang Task Force in an effort to apprehend the "Sweet and Stylin" robbery suspect. This suspect had been committing robberies in several Coachella Valley cities (including La Quinta) and several other cities throughout Riverside County. Investigative leads had indicated the suspect was in the Arabian Gardens Mobile Home Park in the city of Indio. An extensive search of the suspect was conducted using several resources provided by the Riverside Sheriff's Department. Due to the investigative skills and persistence amongst the La Quinta SET and assisting units, the suspect was located hiding from police and taken into custody. Since the arrest made during this incident, there have been no commercial robberies along the Hwy 111 corridor in the city of La Quinta. •0n 0790 Members of La Quinta SET conducted a traffic stop at Fred Waring Drive and Galaxy Drive in the city of La Quinta. During the traffic stop Officers noticed and identified items in the subject's vehicle as being stolen from thefts in La Quinta. The subjects in the vehicle were detained and the remainder of the car was searched. During the search of the vehicle, several other stolen items were located which linked them to burglaries in Palm Springs and Indian Wells. Both subjects were arrested for possession of stolen property. La Quinta SET followed up the investigation and authored and served a property related search warrant at the driver's residence. During the service of the search warrant illegal narcotics were located on the occupant of the residence. That subject was arrested and booked into the Indio Jail. La Quinta SET Officers responded to a suspicious vehicle at Rancho La Quinta Country Club. Officers learned a silver Mustang had entered the Country Club using a stolen gate transponder. Officers watched the gates, but later learned the Mustang left the location prior to their arrival. SET officers recognized the description of the Mustang as belonging to a known thief who lives in the La Quinta Cove. Officers responded to the subject's residence and noticed the silver Mustang driving towards the residence. The male driver and female passenger in the vehicle were contacted and detained. During the detention stolen property was located inside his vehicle. The driver was arrested for possession of stolen property. He and his passenger were also arrested for commercial burglary from an additional case La Quinta SET had been investigating. During this incident the suspects used stolen checks to pay for groceries at Ralph's in La Quinta. Both were booked into the Indio Jail. La Quinta SET served a property related search warrant at both subject's residences. Several items of stolen property were recovered IF from the male driver's residence linking him to vehicle burglaries throughout the city. La Quinta SET has been working diligently on decreasing the number of vehicle and residential burglaries in the city. During our investigations, we have identified several subjects associated to burglaries in La Quinta. SET Officers have discovered the previously mentioned arrested subjects are associated to each other and are possibly in cooperation in committing burglaries in La Quinta. Stolen property recovered from both instances has linked the suspects to 16 separate vehicle and residential burglaries in the city of La Quinta. Since their arrests, the number of vehicle and residential burglaries has dramatically decreased. La Quinta SET Officers conducted a follow up investigation regarding a burglary that occurred within the Lake La Quinta Country Club. During the investigation, SET Officers identified two suspects. Following investigative leads, the two suspects were located at the 7 Springs Inn in Palm Springs. La Quinta SET authored a search warrant for two of the hotel rooms and a vehicle. Upon service of the search warrants, officers located property stolen from the burglary. Both subjects were arrested and booked into jail. Additionally, a third subject was arrested and booked for possession of a controlled substance. 0 7 9 i .�n 1 CITY OF LA QUINTA Business District Deputy Report May 2011 Deputy Tracey Newton SUMMARY OF ACTIVITY Business Management Contacts 8 Investigations 5 Suspects Arrested / Charged 2 SIGNIFICANT ACTIVITY I worked an embezzlement / burglary investigation of a store employee who had stolen money from the cash register over a three month period. As a result of my investigation the suspect was arrested and charged with six counts of embezzlement. I conducted a burglary investigation in which a subject had stolen numerous video games and electronic items from a local business. The suspect was arrested and charged with burglary. I conducted a follow-up investigation related to a vehicle burglary which occurred at a local shopping center. Information provided by a finger print led to the identification of a suspect. The suspect had prior contacts for theft and had a current warrant. I responded to a report of a theft at a retail store. A neighboring store employee observed two subjects loading baled cardboard into a vehicle. A license plate was obtained and the vehicle, along with several bales of cardboard, was located in the City of Beaumont by members of the Beaumont Police Department. The vehicle fled the area. Additional follow-up will be conducted, with assistance of the Beaumont Police Department.. B USINESS/COMMUNITY EVENTS I attended a business meeting for the Target shopping center. I also met with a Target Asset Protection associate, along with the owners of Super Cuts and Jake's Pizza. 079?_ 11 CITY OF LA QUINTA Business District Community Service Officer May 2011 C.S.O. Philip Curia SUMMARY OF ACTIVITY I have contacted sixteen business centers in the area of La Quinta representing Centre La Quinta, Centre Point, Dune Palms Plaza, Dunes Business Park, Gas Stations in La Quinta, J. Paul Building, Jefferson Plaza, KMS Property Management, La Quinta Valley Plaza, La Quinta Professional Plaza, One Eleven Shopping Center from Simon Road to Adams and One Eleven Shopping Center from Simon Road to Washington St., The Pavilion at La Quinta, Point Happy, Washington Plaza (Washington St.), Washington Plaza (Highway I I I and Adams St.) This represents about 150 businesses in the Highway 111 corridor and Washington Street. I have conducted the initial business meetings, starting in April, and will continue hosting these meeting until all the businesses in La Quinta have the opportunity to meet with our officers. In each meeting I stress the importance for businesses to recognize when there are suspicious circumstances, suspicious vehicles or suspicious persons in and around their businesses and to contact the La Quinta Police Department immediately. At each meeting we discuss the following topics: Crime Prevention For Commercial Businesses / What can you do? Counterfeiting / Do you know what to look for? Open Forum / What's on your mind? Crime Statistics / What crimes are taking place in the business community area? These meetings are being held / hosted by the owners of individual businesses across the La Quinta business community. 0793 '�M ® Working cooperatively with individual business owners, I am compiling a "Business District Operations Manual" to assist members of the La Quinta Police Department to more effectively respond to business related calls for service. I will continue to contact the remaining businesses on Washington Street and into the village and downtown area. Once all the businesses have had their first meeting, we will start our second meeting which will consist of training the business owners and staff in how to recognize a criminal activity and what their role is in helping us fight crime in our business community. It is our intention to conduct at least two business meetings in each business community center as well as continually monitor and patrol the areas of our business community. 0794 'n ' . '11 Officer R. Smith La Quinta High School CITY OF LA QUINTA School Resource Officer Report May 2011 Summary of Activity Type of Activity Criminal Reports Number of Incidents 15 Arrests 6 Y.A.T. Filincis 4 City Park Area Checks 9 Vehicle Checks 5 Pedestrian Checks 14 Countv Citations 1 Public Assist S _ Investigations Follow-up 4 District Attorney Filings 2 Home Visits 1 Business Checks 6 SIGNIFICANT ACTIVITY I was contacted by a parent who wished to press charges against her daughter's ex - boyfriend who had been on campus without proper authorization. The juvenile male used to attend LQHS but had recently changed schools. While the juvenile was in attendance at LQHS there had been multiple issues between himself and his girl friend's family. Recently, the juvenile female had been reported as a missing person but it was discovered that the girl voluntarily fled with the male juvenile. The reporting parent requested prosecution against the juvenile male against the wishes of the juvenile female. The case was referred to juvenile probation and is pending with Juvenile Probation. Security personnel learned that a male juvenile had stolen an ITouch phone from another student during P.E. class. Investigation revealed that the male who actually stole the phone gave it to his girlfriend who then agave the phone to one of her friends. The two females were aware that the phone was stolen when they accepted the phone from 0795 the original suspect. The last female gave the phone to another male but he was unaware that the phone was stolen and willingly returned the item to us. The male who stole the phone was charged with theft and the two females were charged with possession of stolen property. The victim had his stolen phone returned to him. I was contacted by security personnel and advised that they had a male detained who was in possession of a stolen cell phone. The investigation revealed that the male had stolen the phone while the victim left it unattended. A search of the male also revealed he had numerous slap tags in his possession. I had arrested the male last month for multiple acts of vandalisms at the school and he was pending cases from San Bernardino County. 21 11 0796 11 CITY OF LA QUINTA School Resource Officer May 2011 Officer D. Alexander La Quints, Middle School Franklin Elementary School Truman Elementary School Adams Elementary School Summary ofActivity Type of Activity Number of Incidents Reports 18 Arrests 16 Business Check 10 District Attorney Filings 16 Traffic Stops 3 Y.A.T. Referrals 18 Home Visits 0 Follow-up Investigations 3 Vehicle Checks 0 Public Assist 20 Pedestrian Checks 13 Traffic Citations 0 SIGNIFICANT ACTIVITY La Quinta Middle School I arrested 16 Juveniles in the month of May for the following crimes; fighting, possession of Marijuana and possession of tobacco paraphernalia on school property. John Adams Elementary School I conducted a follow up investigation regarding a vandalism that occurred at the school. Benjamin Franklin Elementary School I conducted an investigation regarding vandalism that occurred at the school. Harry Truman Elementary School I conducted a presentation to all fifth grade boys regarding fighting at school upon the request of the principal. I continue to conduct traffic control before and after school in an attempt to alleviate 0797 the traffic congestion in front of the school as well as on Park Avenue north of Avenue 50. .wn 'u CITY OF LA QUINTA School Resource Officer Report May 2011 Officer C. Trueblood Summit High School Paige Middle School Horizon School Qammam ofAcrivity Type of Activity Number of Incidents Reports 16 Arrests 10 Assist Other Departments 4 Pedestrian Checks 6 Vehicle Check z Area Checks 4 Traffic Citations I City Municipal Code Citations 4 Follow-up Investigations 9 Calls for Service 15 SIGNIFICANT ACTIVITY I was contacted by a female student at Summit High School who said she was walking home school when a vehicle pulled up at the curb next to her. She said the driver, a male adult, exposed himself and was in the process of performing an inappropriate act. As she walked away he asked her for directions. She said the same individual had done the same thing to her approximately two weeks prior. I contacted the forensics department and had a composite sketch of the suspect made which was distributed to patrol personnel. The report was also forwarded to our Sex Registrant Compliance Deputy. • While working at Summit High School I responded to La Quinta High School to assist Deputy Smith with an investigation. When I arrived at the school I noticed fresh graffiti on the push bar of my marked La Quinta Police Patrol vehicle. I returned to the school later that day and reviewed surveillance video and was able to identify two Horizon Opportunity students. The two students were seen walking around the patrol unit and checking the doors and windows. Then one suspect wrote "KSM" in black permanent marker on the push bar of the unit while 0 7,g 8 'wh the other acted as a lookout. The two suspects were already released from school by the time the video was reviewed. The following day I arrested the lookout when he arrived at school. TheYAT Gang Unit Deputy went to the other suspect's house and placed him under arrest. The two juveniles were booked into the Indio Juvenile Hall for misdemeanor malicious mischief and conspiracy. I was on duty at Colonel Mitchell Paige Middle School when I arrested a 7"' grade female student for possession of stolen property. The student was in possession of a cellular phone that had been stolen from another students backpack earlier in the day. The student had already cleared all of the owner's personal information and was in the process of placing her own personal information on the stolen phone when she was found in possession. The juvenile was released into the custody of her mother and charges of Possession of Stolen Property were filed against her out of custody. I was working at Colonel Mitchell Paige Middle School when I was contacted by the school counselor regarding an 11 year old female juvenile that was planning on committing suicide. I interviewed the student and confirmed she was planning on committing suicide over the weekend. She was taken to Oasis Mental Health for a 72 hour mental health evaluation. The parents of the juvenile were irate at the school and the Sheriff s Department for taking their daughter to mental health. During this time I have also been working extensively on the operations packets for the graduations of Summit and Horizon High School. I have also been working on the logistics for the La Quinta Police Cadet Academy Class 006 for 2011 which is to be held at Summit High School from June 27, 2011 till July 28, 2011. This year we have received well over 100 applications from interested juveniles wishing to participate in the program. 50 juveniles were selected for the program and the others were placed on a waiting list. 0799 «M El CITY OF LA QUINTA Community Service Officer Report May 2011 Patrol C.S.O. Artesia Diaz Patrol C.S.O. Melinda Verdugo Traffic Services C.S.O. Bridget Delaney Business District C.S.O. Philip Curia Summary of Activitv Type of Activity Number of Incidents 2HEaLary Investigations g Grand Theft Reports 2 PettyTheft Reports 10 Vandalism/Malicious Mischief Reports 2 Traffic Collision Response 36 Vehicle Code or Parking Citations 14 Abandoned Vehicles Tagged/WarningTagged/Warning 4 Towed Vehicles 0 Lost or Found Property Reports 5 Stolen Vehicle Report 0 Custodial / Non -Custodial Transport 11 Miscellaneous Calls 46 El Danese Maldonado Volunteer Coordinator CITY OF LA QUINTA Citizens On Patrol Community Policing Office Monthly Volunteer Report May 2011 Summary of Activitv Community Policing Office Number Citizens On Patrol Number Monthly Volunteer Hours 196.5 Traffic Control / Collision 1 Hours Y.T.D. 836 Business Checks 96 Hours 4/03 to Present 20,860 Community Events 1 CPO Monthly Visits 74 Courtesy Notifications 3 CPO Y.T.D. Visits 499 Miscellaneous 0 CPO Visits 4/03 to Present 17,770 Neighborhood Patrol 46 Vacation Checks 22 Patrol Hours 75 Y.T.D. Patrol Hours 500 Hours 7/06 to Present 6,671 CA rate for value received for volunteers is $16.24 - 2010 totals to May = $16,264 savings. Total savings since 2003 = $379,431. CA rate for value received changed and is now $23.29. Totals since January 2011 = $31,115.00 Total savings since 2003 = $472,045.00 We currently have 12 active office volunteers who staff and maintain the Community Policing Office in Old Town. These volunteers do a variety of data entry functions as well as assisting community members who enter the office. We currently have 10 Citizen on Patrol volunteers serving our community. Two new 40 applicants have been approved and will begin training in June. A8F)� . q Department Report: LA Uf TA P@LICE Served by the P.iverside County Sherffs Depatnent Crime Statistics Summary April -- 2011 11 Prepared for 11 080? 10 11 12 13 CITY OF LA QUINTA Crime Comparison --Aril CRIME April April YTD 2011 YTD 2010 2011 2010 ATED ASSAULTS 6 3 17 14 Y 36 38 157 163 Y - VEHICLE 37 21 106 75 C VIOLENCE F 13 14 58 70 E 0 0 0 1 CS VIOLATIONS 26 21 93 82 ROBBERY 6 2 19 6 ROBBERY - CAR JACKING 0 0 0 0 SEX CRIME FELONY 2 3 8 14 SEX CRIME MISDEMEANOR 2 1 4 2 SIMPLE ASSAULTS 13 3 35 23 THEFT 65 65 227 260 VEHICLE THEFT 8 4 17 24 CITY OF LA QUINTA Average Response Time April 2011 TYPE OF CALL RESPONSE TIME (MINUTES) NUMBER OF INCIDENTS EMERGENCY 1.76 4 ROUTINE 8.77 1,410 ' Data from Riverside Co. Sheriffs Department Data Warehouse, Average Response Time Repoli. El MM •. n El Crime Distribution Table Apr-1 1 % of Total Apr-10 % of Total 1 AGGRAVATEDASSAULTS 6 2.80% 3 1.71% 2 BURGLARY 36 16.82% 38 21.71% 3 BURGLARY -VEHICLE 37 17.29% 21 12.00% 4 DOMESTIC VIOLENCE 13 6.07% 14 8.00% 5 HOMICIDE 0 0.00% 0 0.00% 6 NARCOTICS VIOLATIONS 26 12.15% 21 12.00% 7 ROBBERY 6 2.80% 2 1.14% 8 ROBBERY - CAR JACKING 0 0.00% 0 0.00% 9 SEX CRIME FELONY 2 0.93% 3 1.71% 10 SEX CRIME MISDEMEANOR 2 0.93% 1 0.57% 11 SIMPLE ASSAULTS 13 6.07% 3 1.71% 12 THEFT 65 30.37% 65 37.14% 13 VEHICLE THEFT 8 3.74% 4 2.29% Total 214 97.20% 175 98.29% CITY OF LA QUINTA April 2011 Crime Distribution 70 60 50 36j3740 26 30 20 6i .. 8 10 0am a o Y�W r O� > n z 5 ti° m m o > a m ti z . on 0804 11 Month to Month Crime Comparison APRIL 70 60 50 i 40 38 37 OApn12011 30 1 76 1 O Apn12010 20 8 10 00 2 00 2 21 0 "'�--� -t m,� mc� H� o• m a� x v a � 300 250 200 150 100 50 0 Year to Date Crime Comparison APRIL 4 r, E n yo c <c —o 0 oa o o mm �y ti� x m 0805 I.0 Month to Month Calls for Service Comparison April 2011 ® Apr-11 m Apr-10 3,000 2 719 2,000 1,276 i;4741 1,139 1,000 { 0 Total Non -Criminal Criminal Year to Date Calls for Service Comparison o vTo zot t 0 YTD 2010 12,000 10,000 9,471 8, 000 5,517 �5 200 6, 000 4, 000 2,000 0 11 Total Non -Criminal Criminal •„N 0996 REPORT/INFORMATIONAL ITEM: 1 b INVESTMENT ADVISORY BOARD MEETING April 13, 2011 CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 4:00 p.m. by Vice -Chair Spirtos followed by the Pledge of Allegiance. PRESENT: Board Members Mortenson, Blum and Spirtos ABSENT: Board Member Park OTHERS PRESENT: John Falconer, Finance Director and Vianka Orrantia, Senior Secretary 11 PUBLIC COMMENT - None III CONFIRMATION OF AGENDA - Confirmed IV CONSENT CALENDAR - A. Approval of Minutes on March 9, 2011, for the Investment Advisory Board. Board Member Mortenson requested the following correction be made to page 4, IV. Correspondence and Written Material, Item A: Mr. Falconer commented that based on the current economic market, LAIF's yield remains at 43% = and with the City at 4.6% Board Member Spirtos requested that the minutes reflect the Board's appreciation of Mr. Genovese's attendance and also reflect his departure prior to the continuation of review of the agenda: Board concurred. MOTION - It was moved by Board Member Mortenson/Blum to approve the Minutes of March 9, 2011 as amended. Motion carried unanimously. V BUSINESS SESSION A. Transmittal of Treasury Report for February 2011 , Mr. Falconer presented and reviewed the staff report for the month of February advising of a $3 million decline in cash as a result of various capital improvement projects reflected on page three of the report. Those projects include approximately $350,000 spent on the Coral Mountain Apartment project to be located near Costco Shopping Center and $278,000 on improvements. to the La Quinta Sports Complex. General discussion ensued amongst the Board and staff regarding the Coral Mountain Apartment project and the dedication of the new sports complex. Mr. Falconer also advised of the investment activity for the month of February which included a purchase of a $4 million investment in commercial paper and a $20 million purchase of a Federal Home Loan Bank Discount Note. Mr. Falconer further advised of the portfolio performance which increased slightly by 3 basis points ending the month at .46% and the pooled cash investments ending at .55%. Mr. Falconer updated the Board on the status of the RDA close outs, reducing • the RDA's balance to zero until the Governor's budget proposal is finaled. Mr. Falconer informed the Board of a proposal by the League of California Cities to the governor allowing the RDA's to make a direct payment to the schools based on set formula (the formula would be based on housing funds and non -housing funds), in return of this proposal it would allow the RDA's to extend their life thus allowing collection of increments in the future. General discussion ensued amongst the Board and staff regarding the League's proposal and the impact to the City of the proposed elimination of the RDA. As a general note, Mr. Falconer advised the Board of the reported decline to the population of the City from 42,000 to 37,000 resulting in a future decrease in the gas tax received from the state. 2 08UB Board Member Blum commented that based on conversation with Council Member Franklin; there was a possible error in the census of the City. Mr. Falconer advised, as previously stated at the March meeting, the City is working in conjunction with the Coachella Valley Water District to realign a canal near SilverRock. If approved the City would have to sell a $10 million T-Bill (which currently matures in June), to pay for a portion of the realignment. Mr. Falconer further advised that page 6 reflects the 2002 CIP T-Bill to be used as payment, with the current yield of maturity at .18% and the market at .10%. In response to Board Member Blum, Mr. Falconer advised that the selling of the T-Bill would give the City a slight gain and overall positive affect to the yield. General discussion ensued amongst the Board and staff regarding the realignment of the canal. MOTION — It was moved by Board Members Mortenson/Blum to review, receive, and file the Treasurers Report for February 2011. Motion carried unanimously. B. Continued Consideration of Fiscal Year 2011-2012 Investment Policies & 2011-2012 Work Plan Items Mr. Falconer advised that staff has been investigating other alternatives to LAIF. At the March meeting, staff presented the Board with the Riverside County Treasurer's Pooled Investment Fund as a possible alternative, since then staff has come across another possible alternative offered by Rabobank. Mr. Falconer informed the Board that staff would present a verbal update on the program, due to the fact that staff will be attending the upcoming CMTA conference; if there were any other alternatives suggested by other entities at the conference, staff would present them all at the next scheduled board meeting. Mr. Falconer advised that Rabobank has a collateralized program, the bank will collateralize up to 1 10% of an investment with them. The bank currently buys treasuries, which include Muni's and GSE's held in trust by Union Bank, with a guarantee of 15% with same day liquidity, which is 15 basis points over the current LAIF rate. Mr: Falconer further advised that if this program was approved, it would have to be incorporated into the investment policy. 3 0609" General discussion ensued amongst the Board and staff regarding the solidity of Rabobank and its rating, which currently stands at a "triple A" rating, as well as allowable investments. In response to Board Member Spirtos, Mr. Falconer advised that the conferences attended by the Board and staff for fiscal year 2011-2012 will not be included in the budget. Board Member Mortenson commented on the level of definition within the policy such as a risked based rate of return and felt that levels could be higher within the policy. Mr. Falconer replied to Board Member Mortenson's comment and summarized for the Board the history of the current definitions within the policy. MOTION — It was moved by Board Members Mortenson/Blum to continue the review of the 2011-2012 Work Plan and the 2011-2012 Investment Policy. Motion carried unanimously. VI CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report and other selected Financial Data — March 2012 Mr. Falconer presented and reviewed the Month End Cash Report for the month of March advising the Board that page 2 reflects a slight increase in the LAIF balance. Mr. Falconer also advised the Board on LAIF's performance with a decrease from February at .55% ending the month of March at .44%. In response to Board Member Blum, Mr. Falconer advised that page 3 reflects 8.85% state loans. In conclusion, Mr. Falconer advised that page 4 reflects a decline in the yields. Noted and Filed B. Pooled Money Investment Board Reports — January 2012 Noted and Filed VII BOARD MEMBER ITEMS - None 4 U810"" Board Member Spirtos advised the Board of the upcoming City events scheduled for April 151" and April 30'. Vill ADJOURNMENT Motion — It was moved by Board Members Blum/Mortenson to adjourn the meeting at �p,m. Motion carried unanimously. Vianka Orrantia Senior Secretary 5 .ten U811 REPORTS/INFORMATIONAL ITEM: MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA April 6, 2011 10:05 a.m. CALL TO ORDER A. This regular meeting of the Architecture and Landscaping Review Committee was called to order at 10:05 a.m. by Planning Manager David Sawyer who led the Committee in the flag salute. B. Committee Members Present: Jason Arnold, Kevin McCune, and David Thorns Committee Members Absent: None C. Staff present: Planning Manager David Sawyer, Principal Planner Wally Nesbit, and Secretary Monika Radeva II. CONFIRMATION OF THE AGENDA: Confirmed III. PUBLIC COMMENT: None IV. CONSENT CALENDAR: Staff asked if there were any changes to the Minutes of February 2, 2011. There being no comments or corrections it was moved and seconded by Committee Members McCune/Thoms to approve the minutes as submitted. Unanimously approved. V. BUSINESS ITEMS: A. Site Development Permit 2006-852 Perimeter Wall Plan a request submitted by Crowne Pointe Partners, LLC. for consideration of perimeter wall design for a 264-unit residential condominium project located at PGA West, north and east of PGA Boulevard. Principal Planner Wally Nesbit presented the information contained in the staff report, a copy of which is on file in the Planning Department. 0812 w. Architecture and Landscaping Review Committee Minutes April 6, 2011 Committee Member McCune asked if the existing landscaping consisted of turf. Staff replied the landscaping was mostly turf and some shrubs. Committee Member McCune asked if the sole reason for the perimeter wall was to improve the aesthetic of the undeveloped part of the project and if the landscaping design on the submitted plans was merely conceptual at this stage of the development process. Staff explained the residents had been requesting that the perimeter wall be built, as soon as possible, for aesthetic reasons as well as to keep the dust down and that the landscaping design was conceptual and the actual proposed landscaping would be submitted for review and consideration at a later time. Committee Member Thoms said he found the proposed design of the wall to be very simple. He noted that the proposed plans did not follow the same design as the existing perimeter wall along PGA Boulevard, north of the project. He asked why the wall did not incorporate the same step -back and palm tree pattern. Staff replied the applicant mirrored the design of the existing perimeter wall located south, or directly across the street, from the project, which did not incorporate any step -backs in its design, and noted that the proposed wall design would be approved by the HOA. Committee Member Thoms asked if the applicant would continue the same palm tree design pattern as established to the north of the project. Mr. Barrett Bruchhauser, Project Engineer with MDS Consulting, 78- 900 Avenue 47, Suite 208, La Quinta, CA, introduced himself and said that the landscaping had not been addressed at this stage of the development process. He explained the applicant was working closely with the HOA and would have to obtain the HOA's approval prior to presenting the proposed landscaping plans to the Committee for review and consideration at a later time. He said at this time only the perimeter wall was being presented for consideration. Mr. Bruchhauser explained the deviations of the wall from the curb face due to the setback deviations. 2 .N. U813 Architecture and Landscaping Review Committee Minutes April 6, 2011 Committee Member Thorns referenced Attachment 2 from the staff report and recommended that the applicant consider enhancing the perimeter wall's simple design from merely a straight wall, to incorporating some step -back design elements to accommodate the placement of palm trees in the setbacks later on. Staff said if that was the Committee's feedback, the recommendation should be included in the minute motion, and it would carry over to the Planning Commission for review and consideration. Committee Member McCune noted that by looking at the plans there would be only a few places where the suggested step -backs of the perimeter wall would be possible due to the curb setback deviations. Committee Member Thorns suggested the wall step -backs be designed around the existing palm trees and where additional palm trees would be placed, as he found the palm trees all along PGA Boulevard to be a very strong design element for the area. General discussion followed regarding the design of the wall, the curb setback deviations, and the palm trees. Staff noted that the Committee's decision on the wall would be final and clarified that when the project returned to the Committee for review and consideration at a later time, it would be for the landscaping only, and no further modifications to the wall would be possible at that time. Committee Member McCune said that he was supportive of the street and sidewalk the way it was proposed. He pointed out that if the applicant was to incorporate any step -backs in the wall, the street and sidewalk would have to be redesigned. He suggested the Committee approve the wall as proposed and address the placement of palm trees along PGA Boulevard and the rest of the landscaping when the applicant submitted the proposed landscaping plans. General discussion followed regarding the possible landscaping that the applicant would propose, and the direction given by the HOA. Committee Member McCune recommended the applicant be conservative with turf proposals as the area already has a lot of excess turf. 3 U814 Architecture and Landscaping Review Committee Minutes April 6, 2011 There being no further discussion, it was moved and seconded by Committee Members McCune/Arnold to adopt Minute Motion 2011- 003, recommending approval of Site Development Permit 2006-852, Perimeter Wall Plan, as submitted. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMITTEE MEMBER ITEMS: None VIII. PLANNING STAFF ITEMS: None IX. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Thoms/McCune to adjourn this meeting of the Architecture and Landscaping Review Committee to a Regular Meeting to be held on May 4, 2011. This meeting was adjourned at 10:41 a.m. on April 6, 2011. Respectf Ily submitted, MONIKA RA EVA Secretary a 4 , 0315 REPORTS & INFORMATIONAL ITEMS: 2-0 COMMUNITY SERVICES COMMISSION MINUTES May 9, 2011 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 5:32 p.m. by Chairperson Fitzpatrick. Commissioner Lawrence led the Pledge of Allegiance. PRESENT: Commissioners Blakeley, Engel, Fitzpatrick, Lawrence, and Leidner STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett, Golf & Parks Manager; Angela Guereque, Senior Secretary PUBLIC COMMENT: None. CONFIRMATION OF AGENDA Motion - It was moved by Commissioners Leidner/Blakeley to confirm the agenda. Motion carried unanimously. PRESENTATIONS - None. APPROVAL OF MINUTES 1. Approval of April 11, 2011 Minutes Chairperson Fitzpatrick noted a change on page 2, Item No. 2, Motion paragraph. Chairperson Lawrence should read Chairperson Fitzpatrick. Motion - It was moved by Commissioners Lawrence/Leidner to approve the minutes as corrected. Motion carried unanimously, CONSENT CALENDAR - None. BUSINESS SESSION 1. Consideration of Expansion to the Small Dog Area at Seasons Dog Park Commissioner Leidner recused himself for a conflict of interest on this item. s 0816 Community Services Commission Minutes May 9, 2011 Director Hylton presented the staff report. Commissioner Blakeley asked staff what the square footage of Fritz Burns Dog Park is. Director Hylton stated the Fritz Burns Dog Park is 2,600 sq. ft. for small dogs and 2,900 sq. ft. for large dogs. Peggy Goza, 79199 Cetrino, La Quinta, spoke as a large dog owner who used to go to Pioneer Park and is delighted with the large dog area at Seasons; however the small dog area is too small. In favor of Scenario 1. Kathy Gottberg, 78290 Desert Fall Way, La Quinta, thanked the City for the beautiful dog park. Small dog owner. Stated the small dog area is perfect the way it is. Feels that lots of traffic has been brought to the neighborhood since the dog park opened. Stated that there is more traffic than noted in the staff report and if the park is expanded there will be even more traffic. In favor of renovating Fritz Burns Park. Thom Gottberg, 78290 Desert Fall Way, La Quinta, stated that the neighborhood is still getting more traffic as more people find out about the new dog park. Feels that if an expansion were done it would create more traffic. Many of the dog park visitors are parking in front of neighbors houses. In favor of renovating Fritz Burns Park. Sarah Winch, 78295 Desert Fall Way, La Quinta, small dog owner with a young child who is worried about the traffic. In favor of leaving the dog park as it is. Sherry Halperin, 50115 Malaga Court, La Quinta, small dog owner, stated she cannot use Seasons because there is not enough room for her dog and therefore has to use Pioneer Park. Does not feel the traffic would increase if the small dog area were expanded. There needs to be a place where small dogs can run. In favor of Scenario 2 or 3. Joan Kleban-Raupah, 55069 Oak Hill, La Quinta, small dog owner, stated there is not enough grass for small dogs at Seasons. In favor of Scenario 2, Scenario 3, and renovating Fritz Burns. Marilyn Ginsberg, 55142 Southern Hills, La Quinta, small dog owner, stated there is no room to throw a ball in the small dog area. Sees no reason to spend money on Fritz Burns Dog Park. In favor of Scenario 2 or 3. Gwen Gonzalez, 78525 Avenida Ultimo, La Quinta, stated how we are blessed to be speaking about dog parks. It is interesting how much time is being spent on this issue, which she feels is pulling the community apart. Ten years ago we weren't talking about dog parks because they did not exist. Stated that these issues are individual concerns and not a concern for the overall community. ."581 7 Community Services Commission Minutes May 9, 201-1 -3- Betty Phelps, 79000 River Rock Road, La Quinta, large dog owner, stated the small dog area needs to be expanded. Feels that the traffic issue could be handled with direction. In favor of expanding the small dog area at Seasons if it does not impede with the large dog area. Commissioner Engel asked where the money would come from. Director Hylton stated that an improvement to Fritz Burns could come out of the Parks Operation Budget for additional improvements or come from Quimby funds. Chairperson Fitzpatrick stated she was concerned about the neighborhood and the impacts on the neighbors. Feels that in order to be fiscally responsible, Fritz Burns should be upgraded. Commissioner Engel stated she feels expanding Fritz Burns would create more problems with people who have small and large dogs, and would still be relatively small. Feels there is a large disparity at Seasons Park. In favor of Scenario 2 or 3 and improving Fritz Burns Park. Chairperson Fitzpatrick stated that from a design perspective, Scenario 3 would still provide a long run area for large dogs. Commissioner Engel stated she feels for the residents and would like the City to look into the traffic issues. Director Hylton stated that she would speak to the Public Works Department about signage; however the streets in that area are public streets. Commissioner Lawrence stated the original intention was for a large dog area at Seasons. The decision should be based on the people living in that area. In favor of not changing anything at Seasons. Motion — It was moved by Commissioner Lawrence to recommend none of the scenarios at Season and have staff explore renovations and improvements at Fritz Burns. Motion failed. Commissioner Blakeley stated she feels that Fritz Burns has to be improved. Golf & Parks Manager Howlett explained that the $10,000 for the Fritz Burns renovations includes concrete (ADA upgrades), removal of the middle fence, new drinking fountain, additional seating, and lighting. Chairperson Fitzpatrick stated that Scenario 3 still meets the purpose of Seasons, but is having a hard time with impacting the neighbors. ...4 Cammunity Services Commission Wnutes 4 - May 9, 2011 Motion - It was moved by Commissioners Fitzpatrick/Lawrence to recommend doing nothing at either of the dog parks. Motion failed with Commissioners Engel/Blakeley opposed and Commissioner Leidner recused. Motion - It was moved by Commissioners Blakeley/Fitzpatrick to recommend not expanding Seasons Park and recommend renovation of the Fritz Burns dog park to a small dog park. Motion carried with Engel opposed and Commissioner Leidner recused. STUDY SESSION - None. DEPARTMENT REPORTS 1. Monthly Department Report for March 2011 COMMISSIONER ITEMS 1. Report from Commissioners Regarding Meetings Attended. 2. Calendar of Monthly Events PUBLIC HEARING - None. OPEN DISCUSSION Commissioner Lawrence commended the staff for all the work put into the Dog Park report. ADJOURNMENT It was moved by Commissioners Lawrence/Blakeley to adjourn the Community Services Commission meeting at 6:55 p.m. Motion carried unanimously. NEXT MEETING INFORMATION: A Regular Meeting of the Community Services Commission to be held on June 13, 2011 commencing at 5:30 p.m. in the City of La Quinta Study Session Room, 78- 495 Calle Tampico, La Quinta, CA 92253. itted by; 0819 Secretary Community Services Senior ,q Tait 4 4 a" COUNCIL/RDA MEETING DATE: June 21, 2011 ITEM TITLE: Public Hearing to Consider an Ordinance Amending Title 3, Chapter 3.34 of the La Quinta Municipal Code, Updating The Coachella Valley Multiple Species Habitat Conservation Plan/Natural Community Conservation Plan Mitigation Fee Ordinance In Accordance With the Coachella Valley Multiple Species Habitat Conservation Plan And the Local Development Mitigation Fee Nexus Study Dated May 16, 2011, and adoption of a Resolution Adopting the Local Development Mitigation Fee Schedule Applicable to New Development Within the Citv of La Quinta RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: 2- Motion to take up Ordinance No. _, by title and number only and waive further reading. Motion to introduce Ordinance No. _, on first reading to amend Title 3, Chapter 3.34. Adopt a Resolution of the City Council adopting the Local Development Mitigation Fee (LDMF) Schedule applicable to new development within the City in accordance with the Coachella Valley Multiple Species Habitat Conservation Plan (MSHCP). FISCAL IMPLICATIONS: The MSHCP is primarily funded by the LDMF, tipping fees and infrastructure mitigation payments from the Coachella Valley Association of Governments (CVAG), Coachella Valley Water District (CVWD), Caltrans, and Imperial Irrigation District. An objective of the LDMF Nexus Study is to demonstrate that sufficient funding is available for the habitat acquisition program within 45 years and all monitoring and management required for the lands after acquisition. CHARTER CITY IMPLICATIONS: None 1M BACKGROUND AND OVERVIEW: The implementation of the Local Development Mitigation Fee and the overall financing of the Coachella Valley Multiple Species Habitat Conservation Plan have been of concern for several years. At the direction of the Coachella Valley Conservation Commission (CVCC), a Revised Fee Resolution and Ordinance have been prepared to address these concerns. The CVCC directed their staff to prepare a new Nexus Study in January 2010. CVCC staff worked with the Nexus consultant, Willdan Financial Services, to develop funding scenarios that would address the numerous changes in potential revenue for the MSHCP without raising the current fee. Throughout the process a CVCC Subcommittee comprised of Chair Richard W. Kite (from the City of Rancho Mirage), Councilman Bill Powers (from the City of Indian Wells), and Mayor Eduardo Garcia (from the City of Coachella) provided guidance. Potential funding scenarios and the results of the Nexus Study were discussed with the U.S. Fish and Wildlife Service, California Department of Fish and Game, Desert Valleys Builders Association, Building Industry Association, Riverside County, Sierra Club, Friends of the Desert Mountains and representatives of the Permittees. Representatives of the Desert Valleys Building Association and the Sierra Club have spoken in support of the proposed revisions to the LDMF at CVCC meetings. The LDMF in the 2007 Nexus Study was only to be used for land acquisition -related costs. The average value of land and the rate of development that would generate the LDMF have changed significantly since 2007. The costs for land management, biological monitoring and the establishment of an endowment, were to be funded by the existing County tipping fee on waste generated in the Coachella Valley and fees generated by the Eagle Mountain Landfill. Furthermore, the Eagle Mountain Landfill was expected to generate a sufficient stream of revenue such that a loan from the Eagle Mountain Landfill income could be made to the land acquisition program; this loan made it possible for the approximately 90,000 acres expected to be acquired by CVCC to be completed in 30 years. In November 2009, the United States Court of Appeals for the Ninth Circuit confirmed a lower court ruling that the federal land swap for Eagle Mountain Landfill was deficient. While Eagle Mountain Landfill may yet overcome legal challenges, it is not being considered as a revenue source in the new Nexus Study. The existing County tipping Fee is also down about one third from what was expected in 2007 when the funding plan was developed. Furthermore, the 2007 Nexus Study anticipated that development would continue at the same rate as the period from 1988 to 2004, averaging 1,370 acres per year. The rate of development in the last year for the Coachella Valley jurisdictions participating in the MSHCP was less than 20% of this average. 0821 n In order to determine current land values in all the Conservation Areas for use in the Nexus Study, a Market Study was prepared by Mike Scarcella, Capital Realty Analysts. As would be expected in current market conditions, the average per acre value of $2,739 per acre was found to be lower than the average per acre value of the 2006 Market Study of $3,729 per acre. Most notable, however, is the distribution of value changes across the Conservation Areas. Much of the land within Conservation Areas is extremely remote, has little development potential and has changed little in value since 2006. In contrast, the portion of land on the valley floor with realistic development potential in areas like Thousand Palms has significantly declined in value since 2006, but these areas are still, on average, much higher values per acre than the average acre values across all conservation areas. CVCC has focused acquisition efforts in these areas as they contain some of the most biologically sensitive properties with the greatest development threat. In considering the findings of the Market Study and the CVCC practice of purchasing the most biologically sensitive land with the greatest development potential, the possibility of revising the acquisition period from 30 years to 45 years and following CVCC practice on future land acquisition was explored. This approach allows CVCC to bargain hunt sensitive land today avoiding what are likely to be much higher prices when the economy recovers. Under this scenario the LDMF could fully fund the MSHCP at an amount slightly less than the current fee. The Nexus Study presents the technical documentation required to update the LDMF. The analysis recognizes the following changes in key program assumptions: • An increase in the acquisition period from 30 years to 45 years. • An exemption for projects that were begun before October 1, 2008 (date of MSHCP permit) and meet strict criteria. • Land acquisition for the Reserve System that occurred since late 2006 has reduced the amount of acreage CVCC must acquire in future years. • Land price estimates have been adjusted to reflect the CVCC's recent experience and priority locations in the short run, and updated market study values in the long run. • Estimates of annual land development have been revised downward to reflect actual, recent development patterns in the Coachella Valley and the constraints of the current economic climate. • Eagle Mountain Landfill is no longer considered a source of revenue. N 1; 14 • The City of Desert Hot Springs (DHS) has begun the process of a Major Amendment to the MSHCP so that the city can be a Local Permittee. The Nexus Study considers both the current status of the MSHCP without DHS and the adjustment to the LDMF when DHS becomes a Permittee. The Nexus Study supports lowering the LDMF from $5,730 to $5,600 per disturbed acre. The residential per unit fee is adjusted accordingly as shown in the table below. Current based on 2007 Nexus Study 2010 Nexus Stud Commercial/ Industrial per acre $5,730 $5,600 Residential 0-8 units per acre $1 284 $1,254 8.1-14 units per unit $ 533 14+ units per unit $ 235 $ 521 $ 235 The Revised Ordinance maintains most of the language of the original Ordinance. The major changes are : • Language changes to reflect that the revised fee supports conservation in perpetuity including land acquisition, land management, biological monitoring, law enforcement and administration; • An exemption for projects that were begun before October 1, 2008 (date of MSHCP permit) and meet strict criteria for continuous development; • Clarification of how the fee is applied to mixed use projects that contain both residential and commercial/industrial uses and mixed use on the same parcel; Clarification of how the fee is applied in cases of the construction of additional Residential Units, subsequent development of portions of a commercial or industrial parcel for which the Fee was not originally collected, or changes in land use; • Elimination of the term "being improved"; • Point of collection is moved to building permit with the allowance that jurisdictions that collect all other fees assessed pursuant to the Mitigation Fee Act at a later time may collect the LDMF concurrently with the payment of all such other fees; Refund of the fee for the Fringe -Toed Lizard Habitat Conservation Plan (FTL HCP) for projects that paid the FTL HCP fee and then pay the LDMF. 0813 The Revised Ordinance would go into effect on September 1, 2011. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Motion to take up Ordinance No. _, by title and number only and waive further reading. Motion to introduce Ordinance No. _, on first reading to amend Title 3, Chapter 3.34. Adopt a Resolution of the City council adopting the Local Development Mitigation Fee Schedule applicable to new development within the City in accordance with the Coachella Valley Multiple Species Habitat Conservation Plan (MSHCP); or 2. Do not adopt a Resolution of the City Council relating to the MSHCP; or 3. Provide staff with alternative direction. Respectfully submitted, Les Johnson, Planning birector Approved for submission by: Thomas P. Genovese, City Manager N - 0824 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA TO AMEND TITLE 3, CHAPTER 3.34 OF THE MUNICIPAL CODE CONCERNING THE LOCAL DEVELOPMENT MITIGATION FEE FOR FUNDING THE PRESERVATION OF NATURAL ECOSYSTEMS IN ACCORDANCE WITH THE COACHELLA VALLEY MULTIPLE SPECIES HABITAT CONSERVATION PLAN CASE NO.: ZONING ORDINANCE AMENDMENT 2011-106 WHEREAS, the City Council of the City of La Quinta ("City") finds that the ecosystems of the City, the Coachella Valley and surrounding mountains located in central Riverside County, and the vegetation communities and sensitive species they support are fragile, irreplaceable resources that are vital to the general welfare of all residents; and WHEREAS, these vegetation communities and natural areas contain habitat value which contributes to the City's and the region's environmental resources; and WHEREAS, special protections and conservation goals for these vegetation communities and natural areas have been established to prevent future endangerment of the plant and animal species that are dependent upon them, all as more specifically set out in the Coachella Valley Multiple Species Habitat Conservation Plan/Natural Community Conservation Plan ("MSHCP"); and WHEREAS, the MSHCP was adopted by the City Council on October 16, 2007, and the associated Implementing Agreement was executed by the City Council on October 16, 2007, to preserve the ability of affected property owners to make reasonable use of their land consistent with the requirements of applicable laws, which could include the National Environmental Policy Act ("NEPA"), the California Environmental Quality Act ("CEQA"), the Federal Endangered Species Act ("FESA"), the California Endangered Species Act ("CESA") and the California Natural Community Conservation Planning Act ("NCCP Act"); and WHEREAS, in order to further the purposes of the MSHCP, the City previously established a Local Development Mitigation Fee to assist in the maintenance of biological diversity and the natural - ecosystem processes that support this diversity; the protection of vegetation communities and natural areas within the City, Coachella Valley and surrounding mountains located in central Riverside County which are known to support threatened, endangered or key sensitive populations of plant and wildlife species; the maintenance of economic development within the City by providing a streamlined regulatory process from �N 0825 Ordinance No. Title 3, Chapter 3.34 Coachella Valley Multiple Species Habitat Conservation Plan/Natural Community Conservation Plan Mitigation Fee Ordinance Adopted: June 21, 2011 Page 2 of 12 which development can proceed in an orderly process; and the protection of the existing character of the City and the region through the implementation of a system of reserves which will provide for permanent open space, community edges and habitat conservation for species covered by the MSHCP; and WHEREAS, the findings and studies upon which the Local Development Mitigation Fee was originally based, including the estimated acquisition costs for such property, conservation of those properties in perpetuity as required under the MSHCP and the growth projections for new development have now been updated to reflect the current market conditions, as set forth in the mitigation fee nexus report dated May 16,, 2011 that was prepared at the direction of the Coachella Valley Conservation Commission ("Commission"), a copy of which is on file in the City Clerk's office; and WHEREAS, pursuant to Article 11, Section 7 of the California Constitution, the City is authorized to enact measures that protect the health, safety and welfare of its citizens; and WHEREAS, pursuant to the Mitigation Fee Act, Government Code sections 66000 et seq., the City is empowered to impose and modify fees and other exactions to provide funding of public facilities in the form of acquired habitat land preserved as a community amenity, and the public services required for conservation of this land in perpetuity in order to mitigate the effect of new development projects; and WHEREAS, all environmental impacts associated with the acquisition and conservation of lands were fully and thoroughly analyzed within the Environmental Impact Report/Environmental Impact Statement prepared and certified for the MSHCP, and the City Council made all appropriate environmental findings at the time that the MSHCP and the associated Implementing Agreement were approved on October 16, 2007. Accordingly, and pursuant to Public Resources Code section 21166 and State CEQA Guidelines Section 15162, no further environmental analysis is required. NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of La Quinta does ordain as follows: SECTION 1. SHORT TITLE. This ordinance shall be known as the "Coachella Valley Multiple Species Habitat Conservation Plan/Natural Community Conservation Plan Mitigation Fee." SECTION 2. FINDINGS. City Council finds and determines as follows: 0826 Ordinance No. Title 3, Chapter 3.34 Coachella Valley Multiple Species Habitat Conservation Plan/Natural Community Conservation Plan Mitigation Fee Ordinance Adopted: June 21, 2011 Page 3 of 12 A. In order to implement the goals and objectives of the Coachella Valley Multiple Species Habitat Conservation Plan/Natural Community Conservation Plan ("MSHCP") and to mitigate the impacts caused by new development in the city, lands supporting species covered by the MSHCP must be acquired, monitored and managed in order to achieve habitat conservation in perpetuity. B. The local development mitigation fee (the "fee") is necessary in order to supplement the financing of the acquisition of lands supporting species covered by the MSHCP and related public services, and to pay for new development's fair share of the cost of acquisition and perpetual conservation. C. The appropriate source of funding for the costs associated with mitigating the impacts of new development to the natural ecosystems and covered species within the city, as identified in the MSHCP, is a fee paid for by residential, commercial and industrial development. The amount of the fee is determined by the nature and extent of the impacts from the development to the identified natural ecosystems and the relative cost of mitigating such impacts. D. The fee does not reflect the entire cost of the lands which need to be acquired and perpetually conserved in order to implement the MSHCP and mitigate the impact caused by new development. Additional revenues will be required from other sources. The city finds that the benefit to each development project is greater than the amount of the fee to be paid by that project. E. The use of the Fee is apportioned relative to the type and extent of impacts caused by the development. F. The costs of funding the proper mitigation for natural ecosystems and covered species identified in the MSHCP which are impacted by new development are apportioned relative to the type and extent of impacts caused by the development. . G. The facts and evidence provided to and considered by the city council establish that there is a reasonable relationship between the need for acquiring and conserving in perpetuity the natural ecosystems and covered species identified in the MSHCP, and the impacts to such natural ecosystems .and species created by the types of development on which the fee will be imposed; and that there is a reasonable relationship between the fee's use and the types of development for which the fee is charged. This reasonable relationship is described in more detail in the Mitigation Fee Nexus Report. 0827 Ordinance No. Title 3. Chapter 3.34 Coachella Valley Multiple Species Habitat Conservation Plan/Natural Community Conservation Plan Mitigation Fee Ordinance Adopted: June 21, 2011 Page 4 of 12 H. The fees collected pursuant to this chapter are reasonable and will not exceed the estimated total of cost of the acquisition and perpetual conservation of the lands necessary to protect natural ecosystems and covered species, the plan and schedules for which are set forth in the MSHCP. Conservation of the land shall require monitoring and management beyond the life of the MSHCP permit. I. The fee shall be used to finance the acquisition and perpetual conservation of lands and certain improvements necessary to implement the goals and objectives of the MSHCP. SECTION 3. ADMINISTRATIVE RESPONSIBILITY. The Planning Director of the City shall be responsible for the administration of this Ordinance. Detailed administrative procedures concerning the implementation of this Ordinance may be established and set forth in a resolution adopted by the City Council. SECTION 4. DEFINITIONS. As used in this Ordinance, the following terms shall have the following meanings: "City" means the city of La Quinta, California. "City Council" means the city council of the city of La Quinta, California. "Certificate of occupancy" means a certificate of occupancy issued by the city in accordance with all applicable ordinances, regulations, and rules of the city and state law. "Coachella Valley Conservation Commission" means the governing body established pursuant to the MSHCP that is delegated the authority to oversee and implement the provisions of the MSHCP. "Conservation" means all the actions necessary for the permanent protection of species natural communities and habitat land as required of the Coachella Valley Conservation Commission under the MSHCP including land acquisition, land management, biological monitoring, law enforcement and administration. "Conservation areas" has the same meaning and intent as such term is defined and utilized in the MSHCP. "Credit" means a credit allowed .pursuant to Section 3.34.110 of this chapter, which may be applied against the fee paid. U828 Ordinance No. Title 3, Chapter 3.34 Coachella Valley Multiple Species Habitat Conservation Plan/Natural Community Conservation Plan.Mltigation Fee Ordinance Adopted: June 21, 2011 _ Page 5 of 12 - "Fee" means the Local Development Mitigation Fee adopted pursuant to the Mitigation Fee Act, Gov.66000 et seq. "Final inspection" means a final inspection of a project as defined by the building codes of the city. "Gross acreage" means the total property area as shown on a land division map of record, or described through a recorded legal description of the property. This area shall be bounded by road right-of-way and/or legal property lines. "Local Development Mitigation Fee" or "Fee" means the development impact fee imposed pursuant to the provisions of this chapter. "Multiple Species Habitat Conservation Plan" or "MSHCP" means the Coachella Valley Multiple Species Habitat Conservation Plan/Natural Community Conservation Plan, adopted by the city council on October 16, 2007. "Ordinance" means this Ordinance No. _ of the City of La Quinta, California. "Project area" means the area, measured in acres, from the adjacent road right-of-way line to the limits of project improvements. Project area includes all project improvements and areas that are disturbed as a result of the project improvements on an owner's gross acreage, including all areas depicted on the forms required to be submitted to the city pursuant to this chapter and/or other applicable development ordinance or regulation of the city. Except as otherwise provided herein, the project area is the area upon which the project will be assessed the local development mitigation fee. "Residential unit" means a building or portion thereof used by one family and containing but one kitchen, which unit is designed or occupied for residential purposes, including single-family dwelling, multiple -family dwellings, and mobile 'homes on permanent foundations, but not including hotels and motels. "Revenue" or "Revenues" means any funds received by the city pursuant to the provisions of this chapter for the purpose of defraying all or a portion of the cost of acquiring and preserving vegetation communities and natural areas within the city and the region which are known to support threatened, endangered or key sensitive populations of plant and wildlife species. SECTION 5. LOCAL DEVELOPMENT MITIGATION FEE. To assist in providing revenue to acquire and conserve lands necessary to implement the MSHCP, the fee shall be paid for each residential unit, development project or portion thereof to be •, N 0829 Ordinance No. Title 3, Chapter 3.34 Coachella Valley Multiple Species Habitat Conservation Plan/Natural Community Conservation Plan Mitigation Fee Ordinance Adopted: June 21, 2011 Page 6 of 12 constructed within the city. Five categories of the fee are defined and include: (1) residential units, density less than 8.0 dwelling units per acre; (2) residential units, density between 8.1 and 14.0 dwelling units per acre; (3) residential units, density greater than 14.1 dwelling units per acre; (4) commercial acreage; and (5) industrial acreage. Because there can be mixed traditional commercial, industrial and residential uses within the same project, for fee assessment purposes only, the fee which is applicable to commercial or industrial portions shall be sited. If the mixed use occurs on the same parcel, the fee which is applicable to commercial or industrial projects shall be calculated by reference to the project area of the parcel. A fee schedule which contains the fee which is applicable to each of the five fee categories shall be adopted and may, from time to time, be amended by resolution ("resolution"). A. The amount of the local development mitigation fee for a commercial or industrial development project required to be paid shall be based on the acreage to be developed and shall be calculated on the basis of the project area, in accordance with the following: 1. The project area shall be determined by city staff based on the subdivision map, plot plan, and other information submitted to or required by the city. 2. If the difference between the net acreage, as exhibited on the plot plan, and the project area is less than one -quarter acre, the fee shall be paid on the full gross acreage. 3. An applicant may elect, at his or her own expense, to have a project area dimensioned, calculated, and certified by a registered civil engineer or licensed land surveyor. The engineer or land surveyor shall prepare a wet -stamped letter of certification of the project area dimensions and a plot plan exhibit thereto that clearly delineates the project area. Upon receipt of the letter of certification and plot plan exhibit, the city shall review the submitted documents. If the project area dimensions, the letter of certificate and the plot plan are acceptable to the city, the city shall calculate the local development mitigation fee required to be paid based on the certified project area. If the project area dimensions, the letter of certification, or the plot plan are not acceptable to the city, the applicant shall perform such actions as directed by the city in order to resolve any deficiencies perceived by the city. 4. Where construction or other improvements on project area are prohibited due to legal restrictions on the project area, such as Federal Emergency Management Agency designated floodways or areas legally required to remain in 08A Ordinance No. Title 3, Chapter 3.34 Coachella Valley Multiple Species Habitat Conservation Plan/Natural Community Conservation Plan Mitigation Fee Ordinance Adopted: June 21, 2011 Page 7 of 12 their natural state, that portion of the project area so restricted shall be excluded for the purpose of calculating the local development mitigation fee. SECTION 6. IMPOSITION OF THE LOCAL DEVELOPMENT MITIGATION FEE. Notwithstanding any other provision of the city's municipal code, no permit shall be issued for any project except upon the condition that the local development mitigation fee applicable to such project has been paid in accordance with the provisions of this chapter. SECTION 7. PAYMENT OF LOCAL DEVELOPMENT MITIGATION FEE. A. The local development mitigation fee shall be paid in full at the time of the issuance of a building permit for the project; provided however, that if the City's Municipal code provides for all fees assessed pursuant to the Mitigation Fee Act to be collected at a later time, then the fee collected pursuant to this chapter shall be collected at the same time as that mandated by the City's Municipal Code for the payment of all such other fees. B. In no event shall a final inspection be made or a certificate of occupancy be issued prior to full payment of the fee. C. The fee shall be assessed one time per lot or parcel, except in cases of the construction of additional residential units, subsequent development of portions of a commercial or industrial parcel for which the fee was not originally collected, or changes in land use the additional fee required to be paid in the case of such exception shall not include the amount of any previously paid fee for that parcel. No refunds shall be provided for changes in land use to a lower fee category. It shall be the responsibility of the applicant to provide documentation of any previously paid fee. D. The local development mitigation fee required to be paid under this chapter shall be the fee in effect at the time of payment. E. There shall be no deferment of the fee beyond final inspection or issuance of certificate(s) of occupancy. F. Notwithstanding anything in the city's municipal code, or any other written documentation to the contrary, the local development mitigation fee shall be paid whether or not the project is subject to conditions of approval by the city imposing the requirement to pay the fee. n 0831 Ordinance No. Title 3, Chapter 3.34 Coachella Valley Multiple Species Habitat Conservation Plan/Natural Community Conservation Plan Mitigation Fee Ordinance Adopted: June 21, 2011 Page 8 of 12 G. If all or part of the project is sold prior to payment of the local development mitigation fee, the project shall continue to be subject to the requirement to pay the fee as provided herein. H. For projects which the city does not require a permit, final inspection or issuance of a certificate of occupancy, the fee shall be paid prior to any use or occupancy. 1. For purposes of this chapter, congregate care residential facilities and recreational vehicle parks shall pay the commercial acreage fee. SECTION 8. REFUNDS. A. Except as provided in Section 8B, there shall be no refund of all or part of any Fee paid under this Chapter, except in cases of overpayment or miscalculation of the applicable fee. B. Collection of the fee associated with the Fringe -toed Lizard Habitat Conservation Plan (FTL HCP) ceased upon issuance of the MSHCP permit. Project that paid the FTL HCP fees are required to pay the Local Development Mitigation Fee but may obtain a refund of the FTL CHP fee from CVCC. Refunds shall be granted subject to the rules and regulation established by the Coachella Valley Conservation Commission. SECTION 9. COLLECTION, ACCOUNTING AND DISBURSEMENT OF LOCAL DEVELOPMENT MITIGATION FEES. A. Subject to the provisions of this section, all fees collected pursuant to this chapter shall be collected, administered and remitted for deposit into the account established therefore, to the Coachella Valley conservation commission in compliance with all applicable policies and procedures of the purpose of the Commission monthly. The fees will be expended solely for the purpose of Conservation of the vegetation communities and natural areas within the city and the region which support species covered in the MSHCP in accordance with the plans and schedules set out in the MSHCP and the policies that have or may be adopted pursuant thereto. B. The city may recover the costs of administering the provisions of this chapter using the revenues generated by the fees, in an amount and subject to the rules and regulations established by the Coachella Valley conservation commission. N 0832 Ordinance No. Title 3, Chapter 3.34 Coachella Valley Multiple Species Habitat Conservation Plan/Natural Community Conservation Plan Mitigation Fee Ordinance Adopted: June 21, 2011 Page 9 of 12 SECTION 10. AUTOMATIC ANNUAL FEE ADJUSTMENT. The fee established by this chapter shall be revised annually by means of an automatic adjustment at the beginning of each fiscal year based on the average percentage change over the previous calendar year set forth in the Consumer Price Index for "All Urban Consumers" in the Los Angeles -Anaheim -Riverside Area, measured as of the month of December in the calendar year which ends in the previous fiscal year. The first fee adjustment shall not be made prior to a minimum of ten months subsequent to the effective date of the ordinance codified in this chapter. SECTION 11. EXEMPTIONS. The following types of construction shall be exempt from the provisions of this Ordinance: A. Reconstruction of a residential unit or commercial or industrial building damaged or destroyed by fire or other natural causes. B. Rehabilitation or remodeling to an existing residential unit, commercial or industrial building, and additions to an existing residential unit or commercial or industrial building. C. A second Residential Unit, constructed on residential property previously developed with a single-family dwelling, and meeting all state and City requirements for such units. D. Existing improvements that are converted from an existing permitted use to a different permitted use, provided that no additional area of the property is disturbed as a result of such conversion. E. Projects for which the City is restrained by law from collecting the Fee due to a Development Agreement or vested tentative map entered into with or issued by the City prior to October 1, 2008. F. Construction of a family residential unit upon property wherein a mobile - home, installed pursuant to an installation permit, was previously located prior to the effect date of this Ordinance. G. Guest dwellings as defined in Section 9.280.030 of the municipal code. H. Additional single family residential units located on the same parcel pursuant to the provisions of any agricultural zoning classifications set forth in Section 9.140.070. M 0833 Ordinance No. Title 3, Chapter 3.34 Coachella Valley Multiple Species Habitat Conservation Plan/Natural Community Conservation Plan Mitigation Fee Ordinance Adopted: June 21, 2011 Page 10 of 12 I. Kennels and catteries established in connection with an existing single-family residential unit. J. Projects are exempt from paying the fee provided they meet each of the following three conditions: 1. Completion of required infrastructure improvements including, but not limited to, underground utilities, exterior project area walls, streets and curbs and issuance of at least one building permit for a discrete primary structure, such as a single family home, prior to October 1, 2008 (date of MSHCP Permit Approval). 2. Continuous construction activity since October 1, 2008 as demonstrated by issuance of a building permit for a discrete primary structure and/or a certificate of occupancy permit for a discrete primary structure in each six month period between October 1, 2008 and April 1, 2011. 3. City registration of the Project and proposed lots to be exempted, in accordance with CVCC procedures, by September 1, 2011. Projects not meeting the standard exemption criteria above, that made verifiable payments, as part of a legal settlement, to specifically fund acquisition of habitat for a species listed as "endangered" under the federal Endangered Species Act are required to pay the LDMF but are eligible to receive a refund, on a pro rate per acre basis based on the actual acreage being assessed the LDMF. Any such Projects and proposed lots to be exempted must be registered in accordance with CVCC procedures by September 1, 2011. SECTION 12. FEE CREDITS. The City may grant to owners or developers of real property, a Credit against the Fee that would otherwise be charged pursuant to this Ordinance, for the dedication of land within a MSHCP Conservation Area, provided, however, that no Credit shall be given unless (A) the dedication is secured by a conservation easement acceptable to a grantee legally authorized to accept and hold such easements pursuant to Civil Code § 815.3 or pursuant to other legal instrument that ensures the area will be conserved in perpetuity; (B) the land to be dedicated is appropriate for conservation and dedication thereof is consistent with and furthers the goals of the MSHCP; and (C) the dedication and Credit complies with all procedures and policies of the Commission. The amount of the Credit granted shall be determined by an estimate of the fair market value of the land dedicated. Any Credit granted by the City shall be given in stated dollar amounts only. e ME Ordinance No. Title 3, Chapter 3.34 Coachella Valley Multiple Species Habitat Conservation Plan/Natural Community Conservation Plan Mitigation Fee Ordinance Adopted: June 21, 2011 Page 11 of 12 An applicant for a proposed Project may apply for Credit to reduce the amount of the Fee required to be paid prior to approval of the Project. Any Credit granted and the amount of the Fee to be paid shall be included as a condition of approval of the Project. However, if an applicant has already received approval from the City and has not previously applied for a Credit to reduce the amount of the Fee required to be paid, an applicant may apply for such Credit at any time prior to issuance of a grading permit for the Project and any Credit granted shall in that case be included as a condition of approval of the grading permit issued for the Project. SECTION 13. SEVERABILITY. This Ordinance and the various parts, sections, and clauses thereof, are hereby declared to be severable. If any part, sentence, paragraph, section, or clause is adjudged unconstitutional or invalid, the remainder of this Ordinance shall not be affected thereby. If any part, sentence, paragraph, section, or clause of this Ordinance, or its application to any person entity is adjudged unconstitutional or invalid, such unconstitutionality or invalidity shall affect only such part, sentence, paragraph, section, or clause of this Ordinance, or person or entity; and shall not affect or impair any of the remaining provision, parts, sentences, paragraphs, sections, or clauses of this Ordinance, or its application to other persons or entities. The City Council hereby declares that this Ordinance would have been adopted had such unconstitutional or invalid part, sentence, paragraph, section, or clause of this Ordinance not been included herein; or had such person or entity been expressly exempted from the application of this Ordinance. SECTION 14. EFFECTIVE DATE. This Ordinance shall take effect September 1, 2011, however; in no event shall this Ordinance take effect prior to sixty (60) days after the date of its adoption. SECTION 15. REPEALED. Ordinance 453 is hereby repealed on the effective date hereof and all prior Ordinances adopting the Local Development Mitigation Fee are hereby repealed to the extent that they are inconsistent with the provisions of this Ordinance. PASSED, APPROVED and ADOPTED by the City Council of the City of La Quinta at a regular meeting thereof held on the 5th day of July, 2011, by the following vote: AYES: NOES: 0835 Ordinance No. Title 3, Chapter 3.34 Coachella Valley Multiple Species Habitat Conservation Plan/Natural Community Conservation Plan Mitigation Fee Ordinance Adopted: June 21, 2011 Page 12 of 12 ABSENT: ABSTAIN: ATTEST: VERONICA MONTECINO, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California DON ADOLPH, Mayor City of La Quinta California 083b ^" RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADOPTING THE LOCAL DEVELOPMENT MITIGATION FEE SCHEDULE APPLICABLE TO NEW DEVELOPMENT WITHIN THE CITY OF LA QUINTA WHEREAS, the City Council of the City of La Quinta, California did, on the 21'day of June 2011, hold a duly noticed Public Hearing to consider adopting the Local Development Mitigation Fee Schedule, and WHEREAS, the City of La Quinta City Council ("City") finds that the ecosystems of the City, Coachella Valley and surrounding mountains located in central Riverside County, and the vegetation communities and sensitive species they support are fragile, irreplaceable resources that are vital to the general welfare of all residents; and WHEREAS, these vegetation communities and natural areas contain habitat value which contributes to the City's and the region's environmental resources; and WHEREAS, special protections for these vegetation communities and natural areas must be established, maintained and perpetually preserved to prevent future endangerment of the plant and animal species that are dependent upon them; and WHEREAS, adoption and implementation of Ordinance (the "Ordinance") and this Resolution will help to enable the City to achieve the habitat conservation goals set forth in the Coachella Valley Multiple Species Habitat Conservation Plan/Natural Community Conservation Plan ("MSHCP"), adopted by the City Council on October 16, 2007, to implement the associated Implementing Agreement executed by the City Council on October 16, 2007, and to preserve the ability of affected property owners to make reasonable use of their land consistent with the requirements of applicable laws, which could include the National Environmental Policy Act ("NEPA"), the California Environmental Quality Act ("CEQA"), the Federal Endangered Species Act ("FESA"), the California Endangered Species Act ("CESA") and the California Natural Community Conservation Planning Act ("NCCP Act"); and WHEREAS, the purpose and intent of the Ordinance and this Resolution is to amend the previously established Local Development Mitigation Fee to establish a new portion of the fee dedicated to the conservation of those properties in perpetuity in order to protect the biological diversity and the natural U331 Resolution 2011- Zoning Ordinance Amendment 2011-106 June 21, 2011 Page 2 of 5 ecosystem processes that support this diversity; the protection of vegetation communities and natural areas within the City, Coachella Valley and surrounding mountains located in central Riverside County which are known to support threatened, endangered or key sensitive populations of plant and wildlife species; the maintenance of economic development within the City by providing a streamlined regulatory process from which development can proceed in an orderly process; and the protection of the existing character of the City and the region through. the implementation of a system of reserves which will provide for permanent open space, community edges and habitat conservation for species covered by the MSHCP; and WHEREAS, as a Member Agency of Coachella Valley Conservation Commission ("CVCC"), the City participated in the preparation of a new "Local Development Mitigation Fee Nexus Report", dated May 16, 2011, ("Nexus Report") prepared pursuant to California Government Code, Section 66000 et seq., the Mitigation Fee Act; and WHEREAS, the City has reviewed the new Nexus Report, and hereby finds that future development within the City will substantially adversely affect the natural ecosystems and covered species within the City, as identified in the MSHCP, and that unless such development contributes to the cost of acquiring land and preserving these natural ecosystems and covered species, the conservation goals of the MSHCP will not be met; and WHEREAS, the City finds that the Nexus Report proposes a fair and equitable method for distributing a portion of the cost of implementing the MSHCP and mitigate the impact, including the costs of preservation, caused by new development; and WHEREAS, pursuant to the Mitigation Fee Act, the City Council adopts the Nexus Report, a copy of which is on file in the City Clerk's office, and the findings contained therein which provide additional support for the fees adopted by this Resolution; and WHEREAS, in addition to the foregoing, the City Council hereby adopts in their entirety the findings contained in Section 2 of the Ordinance and any fees adopted by this Resolution shall be based on these findings; and WHEREAS, pursuant to Government Code sections 66016, 66017 and 66018, the City has: (a) made available to the public, at least ten (10) days prior to its public hearing, data indicating the. estimated cost required to provide the C�8�8 Resolution 2011- Zoning Ordinance Amendment 2011-106 June 21, 2011 Page 3 of 5 facilities and infrastructure for which these development fees are levied and the revenue sources anticipated to provide those facilities and infrastructure; and (b) held a duly noticed, regularly scheduled public hearing at which oral and written testimony was received regarding the proposed fees. NOW, THEREFORE, the City Council of the City of La Quinta does hereby resolve as follows: Section 1. Repealed. Resolution 2007-095_is hereby repealed on the effective date hereof and all prior Resolutions adopting the Local Development Mitigation Fee are hereby repealed to the extent that they are inconsistent with the provisions of this Resolution. Section 2. Findings. The recitals set forth above are hereby adopted as findings in support of this Resolution. The findings contained in both the Nexus Report and Section 2 of the Ordinance are also adopted herein as findings in support of this Resolution. Section 3. Definitions. The terms of this Resolution shall have the same meaning ascribed to them in Section 4 of Ordinance No. Section 4. Fee Schedule. There is hereby adopted the following fee schedule for the Local Development Mitigation Fee: (1) Residential, density less than 8.0 dwelling units per acre - $1,254 per dwelling unit (2) Residential, density between 8.1 and 14.0 dwelling units per acre - $521 per dwelling unit (3) Residential, density greater than 14.1 dwelling units per acre - $230 per dwelling unit (4) Commercial - $5,600 per acre (5) Industrial - $5,600 per acre Section 5. CEOA Findings. The City Council hereby finds that in accordance with the California Environmental Quality Act ("CEQA") and the CEQA Guidelines the adoption of this Resolution is exempt from CEQA pursuant to Section 15061(b)(3) and Public Resources Code section 21166. 0 0839 ] ([ Resolution 2011- Zoning Ordinance Amendment 2011-106 June 21, 2011 Page 4 of 5 Section 6. Severability. This Resolution and the various parts, sections, and clauses thereof, are hereby declared to be severable. If any part, sentence, paragraph, section, or clause is adjudged unconstitutional or invalid, the remainder of this Resolution shall not be affected thereby. If any part, sentence, paragraph, section, or clause of this Resolution, or its application to any person entity is adjudged unconstitutional or invalid, such unconstitutionality or invalidity shall affect only such part, sentence, paragraph, section, or clause of this Resolution, or person or entity; and shall not affect or impair any of the remaining provision, parts, sentences, paragraphs, sections, or clauses of this Resolution, or its application to other persons or entities. The City Council hereby declares that this Resolution would have been adopted had such unconstitutional or invalid part, sentence, paragraph, section, or clause of this Resolution not been included herein; or had such person or entity been expressly exempted from the application of this Resolution. If the fees collected for the conservation of the land, including the monitoring and management thereof, are later adjudged by a final unappealable judgment of a court of competent jurisdiction to be unconstitutional or invalid, the prior Local Development Mitigation Fee adopted under the prior Local Development Mitigation Fee Nexus Study on January 15, 2007 and the corresponding Ordinance No. 453, and Resolution 2007-095 shall each be revived and shall continue for the life of the MSHCP. Section 7. Effective Date. September 1, 2011, however, in no event shall this Resolution take effect prior to sixty (60) days after the date of its adoption. PASSED, APPROVED, and ADOPTED at a regular meeting of the City of La Quinta City Council, held on this the 21 s` day of June, 2011, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: u j84U Resolution 2011- Zoning Ordinance Amendment 2011-106 June 21, 2011 Page 5 of 5 ATTEST: Veronica J. Montecino, CMC, City Clerk City of La Quinta, California (Seal) APPROVED AS TO FORM: M. Katherine Jenson, City Attorney Don Adolph, Mayor City of La Quinta, California U84I Tit�p"f 4VY"^'U COUNCIL/RDA MEETING DATE: June 21, 2011 ITEM TITLE: Public Hearing to Consider a Resolution Adding Certain Alternative Conditions of Approval to Four Tract Maps Allowing the Design and Construction of Raised Medians in Lieu of Traffic Signals for Tract Map Nos. 25500-4, 28603-1, 28838-1, and 29147-1, KSL Land Corporation and Approving a Cash Payment for Remaining Off -Site Improvements Associated With Tract Map 28960 RECOMMENDATION: kGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: If the Council deems it appropriate to complete the public hearing and take action of this request on June 21, 2011, the staff recommends the following action: Adopt a Resolution of the City Council: 1. Adding Condition 26A to Tract Map No. 25500-4 which reads: "26A. In lieu of Condition 26, the applicant may design and construct a "worm" configured raised median that prohibits left turns out at the Winged Foot access to Tract 25500-4 on Madison Street (PGA West Residential Area 1 and Eagle Bend entrance) by June 30, 2012 and pay $500,000 (total amount for Tracts 25500-4, 28603-1, 28838-1 and 29147-1) to the City's Transportation DIF Fund." 2. Adding Condition 22A(1) to Tract Map No. 28603-1 and Condition 226(1) to Tract Map No. 28838-1 which respectively read: a. "22A(1►. In lieu of Condition 22A, the applicant may design and construct 50% of a "worm" configured raised median that prohibits left turns out at the Weiskopf access to Tract 28603-1 on Madison Street (Master Series entrance) by June 30, 2012, and pay $500,000 (total ,.n U842 amount for Tracts 25500-4, 28603-1, 28838-1 and 29147-1) to the City's Transportation DIF Fund." b. "226(1). In lieu of Condition 22B, the applicant may design and construct 50% of a "worm" configured raised median that prohibits left turns out at the Legends Way access to Tract 28838-1 on Madison Street (Master Series entrance) by June 30, 2012, and pay $500,000 (total amount for Tracts 25500-4, 28603-1, 28838-1 and 29147-1) to the City's Transportation DIF Fund." 3. Adding Condition 35A(3)(a) to Tract Map No. 29147-1 which reads: "35A(3)(a). In lieu of Condition 35A(3), the applicant may pay cash in the amount of $31,000 to the City for the design and construction of one half of a "worm" configured raised median that prohibits left turns out of the Troon Way access to Tract 29147-1 on Madison Street (Legends and Summit entrance), and design and construct a "pork chop" configured raised median that prohibits left turns in to and out of the Black Diamond access to Tract 29147-1 on Avenue 58 (Pasadera and Summit entrance) by June 30, 2012 and pay $500,000 (total amount for Tracts 25500-4, 28603-1, 28838-1 and 29147-1) to the City's Transportation DIF Fund." 4. Adding Condition 22F to Tract Map No. 28960 which reads: "22F. In lieu of Conditions 22B, D, and E, the applicant may pay cash in the amount of $963,125 (KSL already deposited $390,541.81 for the interim Avenue 58 off -site improvements) for the design and construction of one quarter of the traffic signal at Madison Street and Avenue 58 and the off -site improvements on Avenue 58 associated with Tract 28960. FISCAL IMPLICATIONS: The City currently holds the following securities: 1. For Tract Map No. 25500-4, a letter of credit in the amount of $188,549 (based on a 1991 estimated cost) to design and construct the anticipated traffic signal at the Winged Foot access to Tract 25500-4 on Madison Street (PGA West Residential Area 1 and Eagle Bend entrance); and 2. For Tract Map No. 28603-1, .a developer bond in the amount of $62,500 (based on a 1999 estimated cost) to design and construct one-half of the anticipated traffic signal at the Weiskopf access to Tract 28603-1 on Madison Street (Master Series entrance); and .n U843 3. For Tract Map No. 28838-1, a developer bond in the amount of $62,500 (based on a 1998 estimated cost) to design and construct one-half of the anticipated traffic signal at the Legends Way access to Tract 28838-1 on Madison Street (Master Series entrance); and 4. For Tract Map No. 29147-1, a developer bond in the amount of $215,000 to design and construct one-half of the anticipated traffic signal at the Troon Way access to Tract 29147-1 on Madison Street (Legends and Summit entrance) and $430,000 to design and construct the entire traffic signal at the Black Diamond access to Tract 29147-1 on Avenue 58 (Pasadera and Summit entrance). Tract Map 29147-1 has a total bond amount of $1,113,814 for all off -site improvements. 5. For Tract Map No. 28960, developer bonds in the amount of $629,354 (based on a 1999 estimated cost) to design and construct about three quarters of the full right-of-way off -site improvements along a length equal to the length of the PGA West Specific Plan 83-002 development fronting Avenue 58, $78,233 (based on a 1999 estimated cost) for the Interlachen extension improvements, and $31,250 (based on a 1999 estimated cost) for the design and construction of 25% of the traffic signal at Avenue 58 and Madison Street. The estimated cost (in the most recent City Development Impact Fee Study) to design and construct one traffic signal is $430,000. Therefore, four (4) traffic signals would cost approximately $1.7 million. The estimated cost to construct one "worm" configured raised median (to prohibit left turns out) is $62,000. For two and a half medians (one of the medians is shared by the Puerta Azul development), the developer cost would be approximately $155,000. The cost of the "pork chop" configured raised median at the Black Diamond access would be approximately $30,000. Therefore, the total cost to the developer for all three and a half raised medians is expected to be approximately $185,000. Approximate total cost to Developer for the three and a half raised medians: $62,000 x 2.5 "worm" configured raised medians $155,000 $30,000 x 1 "pork chop" configured raised median $ 30,000 TOTAL $185,000 The preliminary Fiscal Year 201 1 /2012 Budget will reflect all Transportation DIF funds being committed to the Capital Improvement Program. The applicant's payment of $500,000 would help to replenish the Transportation DIF fund. CHARTER CITY IMPLICATIONS: None. a WE BACKGROUND AND OVERVIEW: Tract Map No. 25500-4 and 28603-1 are residential communities located on the west side of Madison Street between Avenue 54 and Avenue 58. Tract Map No. 28838-1 is a residential community located on the east side of Madison Street across from Tract Map No. 28838-1. Tract Map No. 29147-1 is located in the northeast corner of Madison Street and Avenue 58. Attachment 1 is a vicinity map showing the four tracts. Tract Map No. 28960 is located within PGA West, which lies west of Madison Street, south of Avenue 54, and north of Avenue 58 (Attachment 2). PGA West Development Histo KSL Land Corporation was the second master "developer" of PGA West (following predecessor, Landmark Land Corporation). Over the last several decades, KSL has completed many public improvements within and around the PGA West area. With the exception of the Eden Rock Project, PGA West is effectively built out. Full build out of the PGA West development will be far less dense than the project was originally entitled. KSL has maintained that the remaining tract obligations are no longer warranted given the reduced density of the PGA West project, as compared to its original approvals. Staff does not necessarily concur with this assertion, but has worked with the applicant to find alternative traffic mitigation measures that satisfactorily support the PGA West project at its projected build out density. These measures will allow safe operation of Madison Street and Avenue 58 as traffic increases over time by restricting turning movements out of the tracts that abut these streets. The PGA West project represents one of the original developments in the City of La Quinta, having been approved shortly after the City's incorporation on May 1, 1982, and continues to be a world renowned destination in both the City and the desert community. Originally named "Oak Tree West," the City first approved the project Specific Plan in 1984 for this 1,665 acre project which was to consist of a resort village, a commercial center, four 18-hole golf courses, a 400 unit hotel and 5,000 single and multi -family residences along with 250 apartment/condo cottages, with related amenities and facilities. The specific plan has since undergone several amendments which first expanded upon, and later reduced, the intensity and scale of the project originally envisioned nearly 30 years ago. The below chart summarizes the peak approvals, the maximum build -out potential, and the difference between the two. :.p 445 TOTAL rmunilu�ldf�ff,reno,�,a Four 18-hole{ Four 18-hole -- 1,000 units 0 units (1,000 units) 5,000 units 2,939 units (1,061 units) 250 units 0 units (250 units) 6,250 Z939 (3,311 units) An Environmental Impact Report (EIR) was certified for the PGA West project on May 1, 1984. The PGA West Specific Plan was approved on May 15, 1984. Tracts 25500, 28838 and 28960 are within the PGA West Specific Plan boundary. Inclusive of the Eden Rock project, PGA West will build out at significantly less than the approved 5,000 residential units on which the EIR was based. In addition, the 1,000 hotel rooms and associated resort/conference facilities originally envisioned have been replaced by the Eden Rock project that was approved in April 2008. Tracts 28603 and 29147 are within the boundary of the Weiskopf Specific Plan that was approved on December 3, 1991 and for which an EIR was also certified. The Weiskopf Specific Plan was approved for up to 880 residential units, but is built out at approximately 220 units. Traffic Analysis The original entitlement allows full turning movement access at the four (4) locations (Avenue 58 at Black Diamond Gate, Madison Street at Pasadera Gate, Madison Street at Legends Gate and Madison Street at Eagle Bend Gate). Although the developer has not submitted current traffic signal warrant studies for any of these locations, staff agrees with the developer that it is unlikely that any of the four (4) traffic signal locations currently meet warrants for a traffic signal. However, staff believes that at City build out, residents desiring to make left turns out of the development from these access points will not be able to safely do so without benefit of traffic signals. Therefore, staff can only support the removal of traffic signals at these locations if, during a public hearing which includes notification to the PGA West Master HOA and the PGA West residents, the developer gets approval from the City Council to design and construct raised medians that prohibit such turning movements instead of these traffic signals. The reduction in the intensity of use of the PGA West development is largely affected by the elimination of the once approved 1,000 unit hotel in the resort core. That area has been instead designated for residential development. The developer submitted a traffic study in January 2010 which conducted peak hour traffic counts at the three access points where the raised medians are being proposed. Future traffic counts M were calculated based on project and general plan build -out conditions. These counts were then compared to the Manual on Uniform Traffic Control Devices (MUTCD) traffic signal peak hour volume and delay warrants in order to determine if or when traffic control signals would be needed at these three access points. The peak hour volumes from the driveways were too low to meet the peak hour warrants for traffic signals under existing and future conditions. The City Traffic Engineer has evaluated the raised median proposal as well as traffic analysis submitted by the developer. The City Traffic Engineer has determined that the raised medians are a viable option because they will restrict the left -turn movements out of the three access points on Madison Street where traffic is projected to quadruple by 2035. Typically requests for traffic signals increase as volumes increase and resident concerns are heightened about broadside collisions as the City moves towards full build -out. Reducing turning movements generally benefits roadway capacity by reducing "friction" that results from additional traffic signals or other intersection controls. The City Traffic Engineer supports the recommendation to add alternative conditions of approval to allow the installation of "worm" configured raised medians to prevent left turns out of the Winged Foot access (Tract 25500-4), Weiskopf/ Legends Way access (Tract 28603-1 and 28838-1), and the Troon Way access on Madison Street (Tract 29147-1) in lieu of the three traffic signals. Left turns into these developments (Tract 25500-4, 28603-1, 28838-1 and 29147-1) on Madison Street would still be permitted. The City Traffic Engineer also supports the recommendation to add an alternative condition of approval to allow the installation of a "pork chop" configured raised median to prevent left turns into and out of the Black Diamond access (Tract 29147-1) on Avenue 58 in lieu of a traffic signal. Existing Conditions of Approval Traffic Signal at Winged Foot access to Tract 25500-4 on Madison Street (PGA West Residential Area 1 and Eagle Bend entrance) The. applicant is currently obligated to Condition 26, which states "If a median island opening is installed per Condition #24, a traffic signal shall be installed when traffic conditions warrant installation. The applicant shall participate in 100% of the cost of the traffic signal." Traffic Signal at the Weiskopf access to Tract 28603-1 on Madison Street (Master Series entrance) The applicant is currently obligated to Condition 22A, which states "The applicant shall pay cash or provide security for applicant's required share of improvements which have been, or will be, constructed by others (participatory improvements). Participatory improvements for this development include: Madison Street and Main Gate — 50% of the cost to design and construct traffic control improvements." ma Traffic Signal at the Legends Way access to Tract 28838-1 on Madison Street (Master Series entrance The applicant is currently obligated to Condition 22B, which states "The applicant shall pay cash or provide security in guarantee of cash payment for applicant's required share of improvements which .have been, or will be, constructed by others (participatory improvements). Participatory improvements for this development include: Madison Street and Gated Entry (Street "L") - 50% of the cost to design and construct traffic signal improvements." Traffic Signal at the Troon Way access to Tract 29147-1 on Madison Street (Legends and Summit entrance) and at the Black Diamond access to Tract 29147-1 on Avenue 58 (Pasadera and Summit entrance) The applicant is currently obligated to Condition 35A(3), which.states "Traffic Signals - 100% of the cost to design and install traffic signals at the secondary residential access drives on Madison Street and Avenue 58, when warranted." The Troon Way access is right across from the southernmost Puerta Azul access. On May 5, 2009, the City Council adopted a resolution amending the subdivision improvement agreement for Puerta Azul (Tract 30096) to eliminate the traffic signal and add a developer obligation to construct a "worm" configured raised median on Madison Street prohibiting left turns out at the southernmost Puerta Azul access. Therefore, the cost of the design and construction of this raised "worm" median is divided 50% to KSL and 50% to the Puerta Azul developer. Avenue 58 Off -Site Improvements Interlachen Extension Improvements, and Traffic Signal at Madison Street and Avenue 58 for Tract 28960 The applicant is currently obligated to Condition 226, which states "Avenue 58 - 100% of the cost to design and construct the north three-quarters of full right-of-way improvements along a length equal to the PGA West Specific Plan 83-002 frontage of existing Avenue 58, consisting of: half width street improvements (north of centerline) with a six foot wide meandering sidewalk and perimeter landscaping; an eighteen foot wide, raised, landscaped median; and a sixteen foot wide eastbound lane adjacent to the south side of the median. The improvements constructed shall conform to the new Jefferson Street alignment plan." The applicant is also currently obligated to Condition 22D, which states "Interlachen Extension - 100% of the cost to design and construct full right-of-way improvements for a future connection to the Jefferson Street realignment, or an alternative connection as approved by the City Council." The applicant is also currently obligated to Condition 22E, which states "Madison Street and Avenue 58 — 25% of the cost to design and construct traffic control improvements (traffic signal or roundabout, as approved by the City Council." For Tract 28960, the remaining participatory off -site improvements include three quarters of the total Avenue 58 improvements, the participatory Interlachen extension, and the design and construction of 25% of the traffic signal at Avenue 58 and Madison Street. An estimated cost of $856,000 is required to complete the Avenue 58 improvements and the Interlachen Extension as required by Condition 22B and D for Tract Map 28960. KSL has already made a cash payment in the amount of $390,542 for the interim Avenue 58 off -site improvements. Therefore, the obligations for the ultimate Avenue 58 off -site improvements and the Interlachen Extension can be satisfied with a cash payment in the amount of $465,458 (the difference between $856,000 and $390,542). Condition 22E for 25% share of the traffic signal at Madison Street and Avenue 58 can be satisfied with a cash payment of $107,500. Therefore, the total cash payment remaining is $572,958. KSL Proposal The KSL proposal requests the ability to completely satisfy the remaining improvement obligations associated with Tract Map Nos. 25500-4, 28603-1, 28603-2, 28838-1, 28960, 29147-1 with the following alternative: 1. Design and construct a "worm median" along Madison at the Mery Griffin / PGA West entry point 2. Design and construct a "worm median" along Madison at the Weiskopf-Troon exits from PGA West 3. Design and construct triangular raised median improvements (right -turn in, right - turn out) with raised dots and striping along Avenue 58 at the Black Diamond Gate 4. Design and construct striping and reflective road -dots associated with the median on Avenue. 5. Design and construct one-half of the total "worm" improvement costs for the Puerta Azul / PGA West entrance. 6. Pay $572,958 (remaining amount) for off -site improvements associated with Tract 28960. 7. Pay $500,000 to the City's Transportation DIF Fund. N j M Attachment 4 is a letter dated October 7, 2010 from the developer requesting City Council relief from the traffic signal obligations and proposes to install raised medians in place of the traffic signals. Attachment 5 is a letter dated October 13, 2010 from the developer referencing the affected conditions of approval. Attachment 6 is a letter dated May 2, 2011 from the developer outlining the remaining obligations. Attachment 7 is a response letter from the City to KSL dated May 17, 2011. Attachment 8 is a letter dated May 18, 2011 from the developer confirming KSL corporate has given final approval of the proposal outlined on KSL's letter dated May 2, 2011. Attachment 9 is a letter dated May 19, 2011 from the developer providing clarification on the cash deposits. Attachment 10 shows an example of a "worm" configured raised median and an example of a "pork chop" configured raised median. Attachment 11 are letters and emails from PGA West HOAs and residents. In general, the letters and a -mails from the PGA West HOAs and residents request that the matter be continued until November. Environmental Determination The Specific Plan approvals incorporated conditions and mitigation measures that were very broadly structured, due to the long-term nature of the total Specific Plan build out. The EIR mitigation identifies intersections and road segments that need improvement, and make it incumbent upon the City to determine the extent of fair share allocations that are the developer's responsibility. As such, the specific plan approval conditions require the general overall off -site improvements, but the specific improvement requirements were determined through map exactions as each tract was filed. Under California Environmental Quality Act (CEQA) Guidelines §15182, tract maps filed for residential specific plans for which an EIR was certified are exempt from CEQA review, unless certain conditions exist. All of the maps in question were approved under this provision. Given the reduced level of development that has occurred within both Specific Plans, the traffic study submitted by the developer, and the opinions of the City's Traffic Engineer, staff does not believe that the modifications being requested trigger the need for any further environmental review. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Hold the Public Hearing and adopt a Resolution adding: a) Condition 26a to Tract Map No. 25500-4 b) Condition 22A(1) to Tract Map No. 28603-1 c) Condition 228(1) to Tract Map No. 28838-1 d) Condition 35A(3)(a) to Tract Map No. 29147-1 .„n U85O e) Condition 22F to Tract Map No. 28960 which respectively read: "26A In'lieu of Condition 26, the applicant may design and construct a "worm" configured raised median that prohibits left turns out at the Winged Foot access to Tract 25500-4 on Madison Street (PGA West Residential Area 1 and Eagle Bend entrance) by June 30, 2012 and pay $500,000 (total amount for Tracts 25500-4, 28603-1, 28838-1 and 29147-1) to the City's Transportation DIF Fund." "22A(1) In lieu of Condition 22A, the applicant may design and construct a 50% of a. "worm" configured raised median that prohibits left turns out at the Weiskopf access to Tract 28603-1 on Madison Street (Master Series entrance) by June 30, 2012, and pay $500,000 (total amount for Tracts 25500-4, 28603-1, 28838-1 and 29147-1) to the City's Transportation DIF Fund." "22B(1) in lieu of Condition 22B, the applicant may design and construct a 50% of a "worm" configured raised median that prohibits left turns out at the Legends Way access to Tract 28838-1 on Madison Street (Master Series entrance) by June 30, 2012, and deposit $500,000 (total amount for Tracts 25500-4, 28603-1, 28838-1 and 29147-1) to the City's Transportation DIF Fund." "35A(3)(a) In lieu of Condition 35A(3), the applicant may pay cash in the amount of $31,000 to the City for the design and construction of one half of a "worm" configured raised median that prohibits left turns out of the Troon Way access to Tract 29147-1 on Madison Street (Legends and Summit entrance), and design and construct a "pork chop" configured raised median that prohibits left turns into and out of the Black Diamond access to Tract 29147-1 on Avenue 58 (Pasadera and Summit entrance) by June 30, 2012 and pay $500,000 (total amount for Tracts 25500-4, 28603-1, 28838-1 and 29147-1) to the City's Transportation DIF Fund." "22F In lieu of Conditions 22B, D, and E, the applicant may pay cash in the amount of $963,500 (KSL already paid $390,542 for the interim Avenue 58 off -site improvements) for the design and construction of one quarter of the traffic signal at Madison Street and Avenue 58 and the off -site improvements on Avenue 58 associated with Tract 28960. 2. Open the public hearing and move to continue the hearing to a date to be determined by the City Council. .r 0851 3. Do not adopt a Resolution adding: a) Condition 26a to Tract Map No. 25500-4 b) Condition 22A(1) to Tract Map No. 28603-1 c) Condition 226(1) to Tract Map No. 28838-1 d) Condition 35A(3)(a) to Tract Map No. 29147-1 e) Condition 22F to Tract Map No. 28960 4. Provide staff with alternative direction. Respectfully submitted, �2 Timothy R. Jon son, P.E. Public Works Di ctor/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map for TM 25500-4, 28603-1, 28838-1, and 29147-1 2. Vicinity Map for TM 28960 3. Condition of Approval (COA) 26 for TM 25500 dated July 31, 1990, COA 22A for TM 28603 dated November 17, 1998, COA 22B for TM 28838 dated July 20, 1998, and COA 35A(3) for TM 29147 dated December 7, 1999 4. Letter from KSL Land I, LLC dated October 7, 2010 5. Letter from KSL Land I, LLC dated October 13, 2010 6. Letter from KSL Land I, LLC dated May 2, 2011 7. Response Letter to KSL Land I, LLC dated May 17, 2011 8. Letter from KSL Land I, LLC dated May 18, 2011 9. Letter from KSL Land I, LLC dated May 19, 2011 10. Raised Medians Exhibit 1 1 . Letters & emails from residents ods2 RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADDING CERTAIN ALTERNATIVE CONDITIONS OF APPROVAL FOR TRACT MAP NOS. 25500-4, 28603-1, 28838-1, AND 29147-1 AND APPROVING A CASH PAYMENT FOR THE REMAINING OFF -SITE IMPROVEMENTS ASSOCIATED WITH TRACT MAP NO. 28960 WHEREAS, the City Council approved the Conditions of Approval for Tentative Tract Map 25500, Amendment #1 on July 31, 1990, Tentative Tract Map 28603 on November 17, 1998, Tentative Tract Map 28838 on July 20, 1998, Tentative Tract Map 29147 on December 7, 1999, and Tentative Tract Map 28960 on November 17, 1998; and WHEREAS, the City currently holds developer securities for: a) 100% of the design and construction of a traffic signal at the Winged Foot access to Tract 25500-4 on Madison Street, b) the design and construction of 50% of a traffic signal at the Weiskopf access to Tract 28603-1 on Madison Street, c) the design and construction of 50% of the traffic signal at the Legends Way access to Tract 28838-1 on Madison Street, d) the design and construction of 50% of the traffic signal at the Troon Way access to Tract 29147-1 on Madison Street, e) the design and construction of 100% of the traffic signal at the Black Diamond access to Tract 29147-1 on Avenue 58, and f) the design and construction of 75% of full right-of-way off -site improvements along a length equal to the length of the PGA West Specific Plan 83-002 development that fronted Avenue 58, the Interlachen extension off -site improvements, and the design and construction of 25% of the traffic signal at Avenue 58 and Madison Street; and WHEREAS, the developer requested to pay cash to satisfy the remaining off - site improvements for Tract Map 28960, which includes one quarter of the traffic signal at Madison Street and Avenue 58 and the off -site improvements on Avenue 58 associated with this tract; and WHEREAS, the developer has requested to not be obligated to design and construct 4 traffic signals associated with Tract Maps 25500-4, 28603-1, 28838- 1, and 29147-1 on the basis that fewer units have been constructed for PGA West than were originally entitled. Specifically, the developer is requesting to not be obligated to design and construct three traffic signals on Madison Street: the Winged Foot access to Tract 25500-4 ("PGA West Residential Area 1" & "Eagle Bend"), the Weiskopf/Legends Way access to Tract 28603-1 and Tract 28838-1 ("Master Series"), and the Troon Way access to Tract 29147-1("Legends" & 0653 p Resolution No. 2011- KSL land Corporation Adopted: June 21, 2011 Page 2 "Summit" entrance), as well as one traffic signal on Avenue 58 at the Black Diamond access to Tract 29147-1 ("Pasadera" & "Summit" entrance); and WHEREAS, the City Traffic Engineer supports the recommendation to eliminate the 4 traffic signals as long as the developer designs and constructs "worm" configured raised medians to prevent left turns out of the Winged Foot access (Tract 25500-4), Weiskopf/ Legends Way access (Tract 28603-1 and 28838-1), and the Troon Way access on Madison Street (Tract 29147-1) and designs and constructs a "pork chop" configured raised median to prevent left turns into and out of the access at the Black Diamond entry (Tract 29147-1) on Avenue 58; and WHEREAS, the aforementioned Tract Maps 25500 and 28838, during their respective Tentative Tract Map application review, were deemed exempt from the California Environmental Quality Act (CEQA) per Public Resources Government Code Section 65457(a) and CEQA Guidelines, Section 15182, as an Environmental Impact Report (SCH# 83062922) was prepared for the PGA West Specific Plan (SP 83-002) and certified by the City Council on May 1, 1984. No changed circumstances or conditions were deemed to exist which would have triggered the preparation of any subsequent environmental analysis on the aforementioned Tract Maps pursuant to Public Resources Code Section 21166; and WHEREAS, the aforementioned Tract Maps 28603 and 29147, during their respective Tentative Tract Map application review, were deemed exempt from CEQA per Public Resources Government Code Section 65457(a) and CEQA Guidelines, Section 15182, as an Environmental Impact Report (SCH# 90020727) was prepared for Specific Plan 90-017 and certified by the City Council on December 3, 1991. No changed circumstances or conditions were deemed to exist which would have triggered the preparation of any subsequent environmental analysis on the aforementioned Tract Maps pursuant to Public Resources Code Section 21166; and WHEREAS, the La Quinta Planning Director and City Traffic Engineer have determined that modification of final map requirements, such as the subject conditions of approval which implement their respective final maps do not trigger the need for further CEQA review, as they do not give rise to the circumstances identified in PRC Section 21166. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 0854 '"° Resolution No. 2011- KSL Land Corporation Adopted: June 21, 2011 Page 3 1. Condition 26A is hereby added to Tract Map No. 25500-4 which reads: "26A. In lieu of Condition 26, the applicant may design and construct a "worm" configured raised median that prohibits left turns out at the Winged Foot access to Tract 25500-4 on Madison Street (PGA West Residential Area 1 and Eagle Bend entrance) by June 30, 2012 and pay $500,000 (total amount for Tracts 25500-4, 28603-1, 28838-1 and 29147-1) to the City's Transportation DIF Fund." 2. Condition 22A(1) is hereby added to Tract Map No. 28603-1 and Condition 226(1) to Tract Map No. 28838-1 which respectively read: a. "22A(1). In lieu of Condition 22A, the applicant may design and construct a 50% of a "worm" configured raised median that prohibits left turns out at the Weiskopf access to Tract 28603-1 on Madison Street (Master Series entrance) by June 30, 2012, and pay $500,000 (total amount for Tracts 25500-4, 28603-1, 28838-1 and 29147-1) to the City's Transportation DIF Fund. b. "22130 ). In lieu of Condition 22B, the applicant may design and construct a 50% of a "worm" configured raised median that prohibits left turns out at the Legends Way access to Tract 28838-1 on Madison Street (Master Series entrance) by June 30, 2012, and pay $500,000 (total amount for Tracts 25500-4, 28603-1, 28838-1 and 29147-1) to the City's Transportation DIF Fund." 3. Condition 35A(3)(a) is hereby added to Tract Map No. 29147-1 which reads: "35A(3)(a). In lieu of Condition 35A(3), the applicant may pay cash in the amount of $31,000 to the City for the design and construction of one half of a "worm" configured raised median that prohibits left turns out of the Troon Way access to Tract 29147-1 on Madison Street (Legends and Summit entrance), and design and construct a "pork chop" configured raised median that prohibits left turns into and out of the Black Diamond access to Tract 29147-1 on Avenue 58 (Pasadera and Summit entrance) by June 30, 2012 and pay $500,000 (total amount for Tracts 25500-4, 28603-1, 28838-1 and 29147-1) to the City's Transportation DIF Fund." 4. Condition 22F is hereby added to Tract Map No. 28960 which reads: "22F. In lieu of Conditions 22B, D, and E, the applicant may pay cash in the amount of $963,125 (KSL has already deposited $390,541.81 for interim Avenue 58 off -site improvements) for one quarter of the design and construction of a 0855 Resolution No. 2011- KSL Land Corporation Adopted: June 21, 2011 Page 4 traffic signal at Madison Street and Avenue 58 and additionally the off -site improvements on Avenue 58 associated with Tract 28960. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 21 s` day of June, 2011, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California LINDA EVANS , Mayor Pro Tem City of La Quinta, California ,.R 1: a TRACT 25500-4 EAGLE BEND & PGA WEST RESIDENTIAL / -AREA1 i TRACT 28603-1 MASTER _ SERIES TAI 30096 PlIERTA I AzuL ATTACHMENT 1 AVENUE54 TA4 318; 9 ( GRIFFIN S RANCH AIRPORT BLVD r TRACT 28838-1 THE LEGENDS _ r TRACT 29147,1 PASADERA Surma / AVENUE 58 Legend PROPOSED LOCATIONS OF "WORM" CONFIGURED RAISED MEDIANS PROHIBITING LEFT TURNS OUT OF DEVELOPMENT INSTEAD OF TRAFFIC SIGNALS PROPOSED LOCATION OF "PORK CHOP" CONFIGURED RAISED MEDIAN PROHIBITING LEFT TURNS IN AND LEFT TURN OUT OF DEVELOPMENT INSTEAD OF TRAFFIC SIGNAL VICINITY MAP NOT TO SCALE • 0857 TM 28960 PGA WEST Do x ra 50 AVENUE TRACT NO. 28960, ATTACHMENT 2 VICINITY MAP NOT TO SCALE Mac: Conditions of Approval -TT 25500, Amendment #1 July..3.1. 1990 ATTACHMENT 3 15. Tract phasing plans if any, including phasing of public improvements, shall be submitted for review andf,'approval - by the public Works Department and the Planning and Development Department prior to recordation of Final Map. , 16. Prior to median cut in Madison Street, Applicant shall provide for revised landscaping adjacent, to cut. Landscaping plans.showing revised planting minimizing lawn and spray heads shall be approved by Design Review Board. Revised planting to be done at time median cut is made. STREETS: 17. The Applicant shall dedicate all necessary public street and utility easements as required by the City Engineer. 18. The Applicant shall vacate vehicle access rights, except at the street intersection of Madison Street. 19, A common area lot shall be established for that area between the Tract perimeter wall and street right-of-way for Madison Street, if not already done. for 20. all the interioricant private shall streets construct the street requireentsimprovements ofthe City Engineer and the La Quinta Municipal Code )LQMC). 21. That the Applicant shall have prepared street improvement plans (for public and private streets) that are prepared by a registered civil engineer. Street improvements, including traffic signs and markings, and raised median islands (if required by the city General Plan) shall conform to City Standards as determined by ,the City Engineer and adopted by the LQMC, (3-inch AC over 4-inch Class 2 Base minimum of residential streets). Street design shall take into account anticipated traffic loading, t he r and street rade soil strength, thet design life. 22. Diameter of cul-de-sac streets shall be 90-feet measured from curb face to curb face. ac, shall 23. All havenawstrets curbefaceitothe curbrface widthdthatcequalssors exceeds 36-feet. lane shall provided 24. ansouth the west side deceleration/stacking f side of Madison Street just north othe new access gate. The lane length and configuration, including sidewalk remodeling, shall be designed and constructed per. the City Engineer's requirements. 25. An opening in the median island access gate may be installed, with adequate stacking length Engineer are installed for th e IS • Conditions of Approval -TT 25500, Amendment #1 July 31, 1990 26. If a median island opening is installed per Condition #24, _ a traffic signal shall be installed when traffic conditions warrant installation. The Applicant shall participate in 100$ of the cost of the traffic signal. Traffic counts shall be conducted in accordance with the Conditions of Approval for Specific Plan No. 83-002. 27. Gated entrance on Madison Street shall be designed with adequate sight distance, vehicular storage and turn around subject to the approval of the City Engineer. 28. Any required right-of-way at entrance (west side of Madison) shall be dedicated. Any right-of-way required along the east side of Madison shall be acquired by and at the expense of the Applicant. 29. If a median break is installed, replacement of landscaping and irrigation facilities shall be installed to the satisfaction of the City Engineer. 30. Street name signs shall be furnished and installed by the Developer in accordance with City standards. 31. The Applicant shall pay the required processing, plan checking and inspection fees as are current at the time the work is being accomplished by City personnel oz -- subcontractors for the Planning, Building, or Engineering Divisions. GRADING AND DRAINAGE: 32. The Applicant shall have a grading plan that is prepared by a registered civil engineer, who will be required to certify that the constructed conditions at the rough grade stage are as per the approved plans and grading permit. This is required prior to issuance of building permits. Certification at the final grade stage and verification of pad elevations is also required prior to final approval of grading construction. 33. A thorough preliminary engineering geological and soils engineering investigation shall be done and the report submitted for.review along with the grading plan. The reports recommendations shall be incorporated into the grading plan design prior to grading plan approval. The soils engineer and/or the engineering geologist must certify to the adequacy of the grading plan. Pursuant to Section 11568 of the Business and Professions Code, the soils report certification shall be indicated on the Final Subdivision Map. 34. Drainage disposal facilities shall be provided as required by the City Engineer. BJ/CONAPRVL.029 - 4 - ..a 0860 Revolution 98.134 ConMo m of Approval - Roal Tentative Tract Map 28803 November 17, 1998 Page a 19. If improvements are secured, the applicant shall provide approved estimates of improvement costs for checking and approval of the City Engineer. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance: For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for utilities and other improvements under the jurisdiction of outside agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. However, tract improvements shall not be agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 20. If improvements are phased with multiple final maps or other administrative approvals (plot plans, conditional use permits, etc.), off -site improvements and common improvements (e.g., perimeter walls & landscaping, gates) shall be constructed or secured prior to approval of the first phase unless otherwise approved by the City Engineer. Improvements and obligations required of each phase shall be completed _ and satisfied prior to completion of homes or occupancy of permanent buildings within the phase and subsequent phases unless a construction phasing plan is approved by the City Engineer. 21. If the applicant fails to construct improvements or satisfy obligations in a timely manner or as specified in an approved phasing plan, the City shall have the right to halt issuance of building permits and final building inspections or otherwise withhold approvals related to the development of the project until the applicant makes satisfactory progress on the improvements or obligations or has made other arrangements satisfactory to the City. 22. The applicant shall pay cash or provide security for applicant's required share of improvements which have been, or will be, constructed by others (participatory improvements). Participatory improvements for this development include: lA, Madison Street and Main Gate - 50% of the cost to design and construct traffic control improvements (traffic signal or roundabout, as approved by Council). B. Madison Street - (Primary Arterial) - 25% of the cost to design and construct full right-of-way improvements, including median and median landscaping, from the south boundary of this Tentative Map and Avenue 58, excluding improvements west of the westerly curb (i.e., meandering sidewalk, perimeter landscaping, and perimeter walls). •1 - 0861 City Council Resolution 98-78 Adopted: 7120/98 Page 5 20. If improvements are secured, the applicant shall provide approved estimates of improvement costs. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for utilities and other improvements under the jurisdiction of outside agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. However, tract improvements shall not be agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 21. If improvements are phased with multiple final maps or other administrative approvals (plot plans, conditional use permits, etc.), off -site improvements and development -wide improvements (e,g., retention basins, perimeter walls & landscaping, gates) shall be constructed, or secured, prior to approval of the first final map unless otherwise approved by the City Engineer. Improvements and obligations required of each phase shall be completed and satisfied prior to completion of homes or occupancy of permanent buildings within the phase unless a construction phasing plan is approved by the City Engineer. 22. The applicant shall pay cash or provide security in guarantee of cash payment for applicant's required share of improvements which have been, or will be, constructed by others (participatory improvements). Participatory improvements for this development include: A. Madison Street and Airport Boulevard - 25% of the cost to design and construct traffic signal improvements. bra s ` Madison Street and Gated Entry (Street eLa) - 50% of the cost to design and construct traffic signal improvements. C. Airport Boulevard - 50% of the cost to design and construct an eighteen foot 0 81 wide raised, landscaped median in that portion adjacent to this Tentative Map. The applicant's obligations for all or a portion of the participatory improvements may, at the City's option, be satisfied by participation in a major thoroughfare improvement program if this development becomes subject to such a program. CONDCCr rM2883Weilly)-25 .A Page 5 of 13 0662 Reaolmlen No. 99.150 Revised Tentative Tract Map 29147. Final December 7, 1999 34. _ Underground utilities shall be installed prior to overlying hardscape. The. applicant shall provide certified reports of trench .compaction for approval..of the City Engineer. CTQEET AND TRAFFIC IMPROVEMENTS 35. The applicant shall install the following street improvements to conform with the GeneraEPlan street type noted in parentheses::(Puplic street improvements shall conform with the City's General Plan in effect at.the. time of Construction.) A. OFF -SITE STREETS 1). Madison Street (Primary Arterial) - Construct the east half of an 86 foot street improvement including the full 78-foot landscape median and, if the west side has not, been improved, a .16-foot southbound lane. 2)_. _ Avenue..58. (Primary. Arterial).- Construct the, north half of a 86-foot street improvementincluding..half of I the.18-foot. landscape median. Traffic Signals - 1000% of the cost to design and install traffic signals :at the secondary residential access drives on Madison Street and Avenue 58, when warranted. B. PRIVATE STREETS AND CULS PE: SAC 1) Residential: 36-foot travel width. Width may reduced to 32 feet with parking restricted to one side and 28 feet with on -street parking prohibited if :there is: adequate .off-street -parking. for residents and visitors and the applicant provides for perpetual enforcement of the restrictions by the homeowners association. Entry drives, main interior circulation routes, turn knuckles, corner cutbacks, bus turnouts, dedicated turn lanes, and other features contained in the approved construction plans may warrant additional street widths as determined by the City Engineer. 36: General accesa.: points• and. turning movements of traffic:are limited ;to the following: A.. Secondary Residential Access on Madison Street approximately 1,490 feet north of the centerline of Avenue 58 -.full turning movements (with traffic Signal),. Page 7 Of. 12 SACity ClgMoCRESam29147ks1dEC7,99.wpd 6863 City Council Resolution 98-133 Tentative Tract Map 28960 KSL Land Corporation November 17, 1998 IMPRO aME tT A RFFMEN-T 18. The applicant shall construct improvements and/or satisfy obligations, or furnish an executed, secured agreement to construct improvements and/or satisfy obligations required by the City prior to approval of a final map, or parcel map, or issuance of a certificate of compliance for a waived parcel map. For secured agreements, security provided, and the release thereof, shall conform with Chapter 13, LQMC. Improvements to be made or agreed to shall Include removal of any existing structures or obstructions which are not part of the proposed improvements. 19, If improvements are secured, the applicant shall provide approved estimates of improvement costs. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for utilities and other improvements under the jurisdiction of outside agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. However, tract improvements shall not be agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 20. If improvements are phased with multiple final maps or other administrative approvals (plot plans; conditional use permits, etc.), off -site improvements and common improvements (e.g.; retention basins, perimeter walls & landscaping, gates) shall be constructed or secured prior to approval of the first phase unless otherwise approved by the City Engineer. Improvements and obligations required of each phase shall be completed and satisfied prior to completion of homes or occupancy of permanent buildings within the phase and subsequent phases unless a construction phasing plan is approved by the City Engineer. 21. If the applicant fails to construct improvements or satisfy obligations in a timely manner or as specified in an approved phasing plan, the City shall have the right to halt issuance of building permits or final building inspections or otherwise withhold approvals related to the development of the project until the applicant makes satisfactory progress on the improvements or obligations or has made other arrangements satisfactory to the City. 22. The applicant shall pay cash or provide security for applicant's required share of improvements which have been or will be constructed by others (participatory improvements). Participatory improvements for this development include: A. Madison Street and Airport Boulevard - 50% of the cost to design and construct traffic control improvements (traffic signal or roundabout, as approved by Council). A:VcondTTM28960 CC.wpd(28) - Page 4 cA 10 0864 City Council Resolution 98-133 Tentative Tract Map 28960 KSL Land Corporation November 17, 1998 B. + Avenue 58 - (Primary Arterial) -100% of the cost to design and construct the north three -quarter's (%) of full right-of-way improvements along a length equal to the PGA West Specific Plan 83-002 frontage of existing Avenue 58, consisting of: half width street improvements (north of centerline) with a six foot (6) wide meandering sidewalk and perimeter landscaping; an eighteen foot (18') wide, raised, landscaped median; and a sixteen foot (16') wide eastbound lane adjacent to the south side of the median: The improvements constructed shall conform to the new Jefferson Street alignment plan. C. Avenue 58 - 100% of the cost to design and construct perimeter wall improvements along that portion adjacent to the PGA West Specific Plan 83-002 boundary. D. ++ Interlachen Extension - 100% of the cost to design and construct full right-of-way improvements for a future connection to the Jefferson Street realignment, or an alternative connection as approved by the City Council. E. ++ Madison Street and Avenue 58 - 25% of the cost to design and construct traffic control improvements (traffic signal or roundabout, as approved by the City Council). The applicant's obligations for all or a portion of the participatory improvements may, at the City's option, be satisfied by participation in a major thoroughfare improvement program if this development becomes subject to such a program. GRADING 23. Graded, undeveloped land shall be maintained to prevent dust and blowsand nuisances. The land shall be planted with interim landscaping or provided with other wind and water erosion control measures approved by the Community Development and Public Works Departments. 24. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a fugitive dust control plan prepared in accordance with Chapter 6.16, LQMC. The Applicant shall furnish security, in a form acceptable to the City, in an amount sufficient to guarantee compliance with the provisions of the permit. 25. The applicant shall furnish a preliminary geotechnicai ("soils") report with the grading plan. 26. The grading plan shall be prepared by a registered civil engineer and must be approved by the City Engineer prior to issuance of a grading permit. The grading plan shall conform 'with the recommendations of the soils report and shall be certified as adequate by a soils engineer or an engineering geologist. A statement shall appear on final maps (if any are required of this development) that a soils report has been prepared pursuant to Section 17953 of the Health and Safety Code. Page 5 of 10 AACondTTM28960 CC.wpd(28) w 0865 KSL Land I, LLC Via Facsimile (760) 777-7155 and Certified Mail October 7, 2010 Tim Jonasson Director, Public Works Department City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Re: PGA West / Release of Improvement Obligations Dear Mr. Jonasson: FA ATTACHMENT 4 RE6EIVED OCT 12 2010 PUBLIC WORKS 12 2010 Development Services We appreciate the time your staff has taken over the last several months in working with us on the remaining improvement obligations associated with the PGA West development. As a follow up to our meeting of September 15, 2010, please consider this a formal request for relief, along with the supplemental materials requested. As you may know, KSL Land Corporation was the second master "Developer" of PGA West following our predecessor, Landmark Land Corporation Over the last several decades, we have completed many millions of dollars of public improvements within and around the PGA West area. The purpose of this request is rather straightforward - with the exception of the Eden Rock Project, PGA West has effectively reached its full build out. That "full build out," however, represents less than half of the originally envisioned density when the project was burdened with the many public improvement obligations. And while full build out represents less than half of the originally approved density, to date more than 90% of the total improvement obligations have been completed. We believe that those few remaining obligations are no longer warranted given the much more limited scope of the PGA West project, as compared to its original approvals. And, for that reason, we submit this request for an acknowledgement that the few remaining improvement obligations be released. Project Background The PGA West project represents one of the original developments in the City of La Quinta, having been approved shortly after the City's incorporation on May 1, 1982, 2100 Costa Del Mar Road, Carlsbad, CA 92009 Office: 7604389111 Ext. 4423 „u 0866 and continues to be a world renowned destination in both the City and the desert community. Originally named "Oak Tree West," the City first approved the project Specific Plan in 1984 for this 1,665 acre project which was to consist of a resort village, a commercial center, four 18-hole golf courses, a 400 unit hotel and 5,000 single and multi -family residences along with 250 apartment/condo cottages, with related amenities and facilities. The specific plan has since undergone several amendments which first expanded upon, and later reduced, the intensity and scale of the project originally envisioned nearly 30 years ago. The below chart summarizes the peak approvals, the maximum build -out potential, and the difference between the two. Peak Approvals Maximum Build-' out—:, Difference Golf Four 18-hole Four 18-hole — I Iote1., 1,000 units 0 units 1,000 units Residences 5,000 units 2,939 units 1,061 units 'A" arfinent/Condo ' 250 units 0 units 250 units TOTAL 6,250 2,939 (3,311 units) 53% REDUCTION As you can see, at today's build out (i.e., maximum build out), the project has been reduced by more than 53% of the total units once approved, meaning the remaining units bear the entirety of the infrastructure obligations. Stated simply, this would have the effect of doubling the per unit infrastructure burden. Attached as Attachment 1 is a chart which illustrates the allocation of the infrastructure obligations amongst the components of the PGA West units. II Summary of Secured Obligations To date, the PGA West project has brought over $30 Million Dollars of public improvements to the City of La Quinta - we have built streets, installed traffic signals, installed wells (for irrigation water), constructed many miles of perimeter fencing, contributed significant dollars to the regional reservoir built in 2000, equipped a fully staffed fire station, and developed . or enhanced pedestrian and equestrian trails throughout. The map attached as Attachment 2 helps to illustrate just some of the various improvements which the PGA West development has made possible for the community. Despite the more than $30 Million Dollars of improvements which have already been completed, there remain all but four secured obligations pertaining to traffic 2100 Costa Del Mar Road, Carlsbad, CA 92009 Office:760-438-9111 Ext.4423 r 080 signalization along Madison Street and Avenue 54, and one small warranty bond. However, the traffic counts do not warrant signalization. This is in large part because the development of both PGA West (and surrounding areas) have been achieved in a less intensive manner than was originally envisioned. III Traffic Analysis One of the most significant reasons for the reduction in both the number of units within PGA West, and the a reduction in the intensity of use (i.e., fewer trip generations per day) pertains to the elimination of the once approved 1,000 unit hotel in the resort core. As you know, that area has now been designated for residential development. However, it was the hotel development that was the source of the City's concern over traffic and the reason for imposing the periodic traffic study or "warrant" analysis. The PGA West Specific Plan, along with the supporting City resolutions, specifically tied the traffic studies (and therefore the need for signalization for which we have outstanding bonded obligations) to the anticipated future development of the PGA West hotel? The Specific PIan states that traffic studies are no longer needed once "impacts have been mitigated." In this case, where the impacts were tied to the hotel, now that the hotel is no longer a part of the project, then the impacts have been completed mitigated (i e., there is no impact). Our initial instincts were proven correct when we commissioned a traffic study to examine the traffic counts in and about the PGA West community. The chart attached as Attachment 3 summarizes those findings. As you will see, the number of in -bound and out -bound traffic along the major arterials surrounding the development are far below the thresholds established for requiring additional signalization. This is in large part due to: • Elimination of the Resort Hotel • Elimination of commercial, retail and conference room spaces • Elimination of more than half of the residential units i Elimination of 20 acre "Community Commercial Center" previously approved for corner of 54th and PGA Blvd. (replaced with less -intensive residential uses) • Units primarily geared toward "senior' users (fewer large families) And because PGA West has already achieved full build -out (and with the elimination of the hotel), we can safely conclude that the impacts from PGA West will never require r See, for example, Condition 23 of City Council Resolution 88-111 and Section 2.3 of Amendment III of the PGA West Specific Plan. 2100 Costa Del Mar Road, Carlsbad, CA 92009 N Office:760-438-9111 Ext.4423 0868 additional signalization. In short, the traffic counts justify the elimination and release of these obligations given the less intense use of the development. We note that staff have inquired whether the traffic study commissioned complies with applicable City policy and other standards, which it does. The study relies upon newly collected traffic count data by Counts Unlimited, Inc. (Fall 2009), relevant City Engineering Bulletins (including Engineering Bulletin #06-13), standards set forth in the ITE Trip Generation manual and the Federal Highways Administration Manual on Uniform Traffic Control Devices for Streets and Highways, to name a few. The traffic study did not undergo the pre-scoping concepts set forth in Engineering Bulletin #06-13 (revised August 17, 2010) primarily for two reasons: (a) it was revised just last month (i.e., after the traffic study and after our request to the City) and (b) the conditions set forth therein, including compliance with CEQA conditions, are more appropriate for new project development, and not, as in this case, an update to determine existing conditions along a corridor adjoining a completed project. IV Proposal While there may come a day when the traffic impacts on Madison and/or Jefferson may once again require signalization, we know that those impacts would not be a result of PGA West, but rather possible future development projects to the South or the East, which should bear the burden of their impacts at the time. As such, we would respectfully request the release of KSL Land Corporation from its remaining improvement obligations associated with Tract Map Nos. 25500-4, 28603-1, 28603-Z 28838-1, 28960, 29147-1, and the corresponding subdivision improvement obligations and bonding obligations associated with those maps. We propose, in full satisfaction of the above obligations, that KSL Land Corporation would deposit with the City funds for the completion of the following traffic and infrastructure improvements: 1. "Worm median' along Madison at the Mery Griffen / PGA West entry point 2, "Worm median" along Madison at the Weiskopf-Troon exits from PGA West 3. Triangular median improvements (right -turn in, right -turn out) along 581h Ave. at the Black Diamond Gate 4. Striping and reflective road -dots on the unimproved median on 581h Ave. 5. One-half of the total "worm" improvement costs for the Puerta Azul / PGA West entrance 2100 Costa Del Mar Road, Carlsbad, CA 92009 Office:760-438-9111 Ext.4423 0869 We enclosed, as Attachment 5, a copy of a cost estimate prepared by llyod W. Watson Engineering in the amount of $100,872 for the completion of item nos. 1 and 2 (Madison St. improvements), and $27,427 for item nos. 3 and 4 (Ave. 58 improvements). Finally, we note that we are simultaneously seeking confirmation that we have satisfied our obligations in connection with certain limited remaining obligations before the Cochella Valley Water District, including the offsite sanitary sewer improvements associated with Map 29147. Per your earlier request, we will provide you "sign off" directly from CVWD upon receipt. V Request for Relief To reiterate, the basis for our request is as follows: • We have completed many millions of dollars of public improvements within and around the PGA West area. • With the exception of the Eden Rock Project, PGA West has effectively reached its full build out. • "Full build out" represents less than half of the originally envisioned density when the project was burdened with the many public improvement obligations. • While full build out represents less than half of the originally approved density, to date more than 90% of the total improvement obligations have been completed. • Traffic counts justify the elimination and release of these obligations given the less intense use of the development. • The Specific Plan states that traffic studies are no longer needed once "impacts have been mitigated," and those impacts were mitigated by the elimination of the Hotel. The improvements we have been working with staff to develop, and hereby propose in satisfaction of the outstanding obligations, will both provide the City with additional public improvements along this corridor in a way which does not "over burden' or "over signalize" Madison and 58, while at the same time allowing the residents and guests of the PGA West development continued ease of access in and out of the development. We respectfully request that we be placed on the next available City Council agenda as a regular agenda item for consideration of our request that the six specified PGA West 2100 Costa Del Mar Road, Carlsbad, CA 92009 "» Office: 760-438-9111 Ext. 4423 0870 improvement obligations be satisfied by completion of the various median break and other traffic and infrastructure improvements described above and depicted in greater detail on Attachment 4 hereto. We ask for staff's support of our request and recommendation for approval of that request. We thank you in advance for your consideration. Since Chevis Hosea V.P. Development cc: Tom Genovese Ed Wimmer Sam Barton Bryan Wright Attachment 1- Planned Units vs. Units Taxed with Infrastructure Attachment 2 - Map Depicting Completed Infrastructure Attachment 3 - Peak Hour Traffic Volume Analysis Attachment 4 - Proposed Traffic Improvements Attachment 5 - Cost Estimate for Proposed Traffic Improvements 2100 Costa Del Mar Road, Carlsbad, CA 9200904 Office: 760-438-9111 Ext..4423 0811, c D Gl C — W U y 0 � N O ;O L' m R li W D 0 0 0 9 0 0 c �70 mv� W N E E Ea _ ui uE w iN a = � m 3 y E W Legend �518 AM/PM Peak Hour Turning Volume Source: Counts Unlimited, Inc. EXISTING PEAK HOUR TRAFFIC VOLUMES (2009 / 2010 HIGH SEASON) a M.,A 2010 Oro' 14 MADISON ST. MEDIAN MODIFICATION I. MEDIAN RECONSTRUCTION (EACH LOCATION) ITEM QUANTITY UNIT COST EXTENSION 1) 4" AC/6.5" CAB 2,200 SF $ 4.00/SF $ 8,800.00 2) 6" Curb Only per Std. 210 280 LF 20.00/LF 5,600.00 3) Stamped Concrete per Std 720 480 SF 8.00/SF 3,840.00 -4) Remove Curb 75 LF 10.00/LF 750.00 5) Remove A,C. 2,550 SF 1.50/SF 3,825.00 6) Remove Exist Median Hardscape 210 SF 1.50/SF 315.00 7) Pavement Feather to Exist 280 LF 5.00/LF 1,400.00 8) Revise Signing & Striping I EA LS $ 7,500.00 $ 32,030.00 20% Contingency 6,406.00 $ 38,436.00 H. ENGINEERING DESIGN $ 7,000.00 III. CONSTRUCTION SURVEY $ 5,000.00 Subtotal $ 50,436.00 TOTAL $ 100,872.00 AVENUE 58 ENTRANCE MODIFICATION (Right in, Right out) I. ENTRY RECONSTRUCTION ITEM QUANTITY UNIT COST EXTENSION 1) Remove A.C. 600 SF $ 1.50/SF $ 900.00 2) Sawcut Exist Pavement 98 LF 2.00/LF 196.00 3) 6" Curb Only per Std 210 98 LF 20.00/LF 1,960.00 4) Stamped Concrete 600 SF 8.00/SF 4,800.00 5) Revise Median Striping & Signing 1 EA LS $ 5,000.00 $ 12,856.00 20% Contingency 2,571.00 $ 15,427.00 II. ENGINEERING DESIGN $' 7,000.00 III. CONSTRUCTION SURVEY $ 5,000.00 TOTAL $ ' 27,427.00 .H 0816 a a�.a w.aa%aaas a n as a.aa a k F b y i y Y( ! vZ •Y ! I�ytlaB gy slPc'c�Y.li�i i 'Ina It all iail $ fii8�lg� Qlelgl li8aQ3 IP�l�SItI3 � ��III�N' llldililillilll�Flll S <n V F up tll ii, 6p f ]AIR latll YY it�lillili JI aaYP! II' i w�Y k! yI Yiies�y @i gill ! I'eFi@i��6a6e@!@II$isiillllilli =.Pe._iYYYokl.RRY...eeli@..._w ,YIYi ! 111111v yl= illal i tY o 11 pi° Ytl 'Eilfl iill i1 Y r�Ei�� i , i 9;n glYtiyY fillg°p2!@ papY 9iiivpii� i'( aoi•i �Qi; � 9�� h.t I- lift !$1101 li goilY ICI}li I1iEi@ PPI a l 111 i0 to ! Q `I��Lffi ! `Y• ��161�i! Ri�!@ wl�il� I�Iurl ? ltl 11211. goli:� 1l1i1i 511 eq � M 12KININ gI I g{ ¢ a jig tail I Ig1Z !I'is ap YiI ;Ikl6l I; �ggj i ii fig; ill Ili- Ei Y OEi,J11IYY. IIIIIIt UNION 1ivi1 ititL lr l` °I'' I Ii tR Y . R BYIi il 6t Qi $sl ylll@ll !;g i� lE�l 11 lit Ind�il a jll Ili ilk=I ii I I ��IE1� tgi i d`Ils i I lliYlIll yl it a � I ' E li Ij l Jill IiE�'�m i� i ll 6(rll ;d 1 llil�i H. M II116 NO -.l1t NEV.% �411 0877 ATTACHMENT 5 . r tetd ier I%. 2 1 ""�nJoxtassv� 1?xreCxar.i'a�I�c 4�oX [7�`7en� pity Of La Qcurit. Vie: PGA�Res�.J f�elease-oETnrpravem:ent�lhii�akiozas .T .you fbr y orsr ca .idlt% 14 T fs is ei� s Safi. o v dip b ► t�+y der 7 .fa abviYuiv ibvfExamra Sys, a�u� you l�a�re auy �u�ttansp �ftease tea= h�it�te icx asT�:. ems flea. Y.P. Dewt�pn(eFtf Ad Wkwoz .41t XAC...X ,] r+:....,d s:_._,_..,.ie A._._..____a \ _ \ \ \ \ p g / .� / \ @ - r 6 \ 7 / \ « `\ \ \ \ § § \ $ / \ ° ( j ® 7 / g { LO §\ ON \ $ \ 00 ƒ ON .f�ƒ % \ ) } \ § / / / \ § / / ƒ� CIA00 .acn fa m Lf)m / ON m ed �. A j/ - 0879 ATTACHMENT 2 Excerpted Pages front Conditions of Approval [Attached] 2100 Costa Del Mar Road. Carlsbad. CA 92009 Office:760-438-9111 Est.4423 „n 0880 PLANNING COMMISSION RESOLUTION 90- Oa-7 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LA QUINTA, CALIFORNIA, RECOMMENDING TO THE CITY COUNCIL APPROVAL OF TENTATIVE TRACT NO. 25500, AMENDMENT #1, TO ALLOW A SINGLE FAMILY SUBDIVISION ON A 46.4 ACRE SITE. CASE NO. TT 25500, AMENDMENT #1 - SUNRISE DESERT PARTNERS WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 26th day of June, 1990, hold a duly -noticed Public Hearing to consider the request of Sunrise Desert Partners to amend the number of residential lots from 18 to 20 and the number of dwelling units from 295 to 346 in the R-2 Zone, located in the area west of Winged Foot, north and east of Southern Hills within PGA West, more particularly described as: A SUBDIVISION OF LOTS 12, 13, 14, 15, 16, & 18 OF TRACT NO.21643 WHEREAS, said Tentative Map has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (County of Riverside, Resolution NO. 82-213, adopted by reference in City of La Quinta Ordinance No. 5), in that the Planning Director has determined that part of the proposed Tentative Tract is a part of and is consistent with the PGA West Specific Plan, for which an Environmental Impact Report was certified on May 1, 1984. WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said Planning Commission did find the following facts to justify the recommendation for approval of said Tentative Tract Map: That Tentative Tract No. 25500, Amendment #1 as conditionally approved, is consistent with the PGA West Specific Plan, the goals, policies, and intent of the La Quinta General Plan, and the standards of the Municipal Land Division Ordinance in that the Tract complies with the land use designation for low density residential development. That the subject site is physically suitable for the proposed land division. That the design of Tentative Tract Map No. 25500, Amendment #1 will not cause substantial environmental damage or injury to fish or wildlife, or their habitat. RESOPC.052/BJ - 1 - `M 0881 Conditions of Approval -TT 25500, Amendment #1 June z6, 1990 15. Tract phasing plans if any, including phasing of public improvements, shall be submitted for review and approval by the Public Works Department and the Planning and Development Department prior to recordation of Final Map. 16. Prior to median cut in Madison Street, Applicant shall provide for revised landscaping adjacent to cut. Landscaping plans showing revised planting minimizing lawn and spray heads shall be approved by Design Review Board. Revised planting to be done at time median cut is made. STREETS: 17. The Applicant shall dedicate all necessary public street and utility easements as required by the City Engineer. 18. The Applicant shall vacate vehicle access rights, except at the street intersection of Madison Street. 19. A common area lot shall be established for that area between the Tract perimeter wall and street right-of-way for Madison Street, if not already done. 20. That the Applicant shall construct street improvements for all interior private streets to the requirements of the City Engineer and the La Quinta Municipal Code )LQMC). 21. That the Applicant shall have prepared street improvement plans (for public and private streets) that are prepared by a registered civil engineer. Street improvements, including traffic signs and markings, and raised median islands (if required by the City General Plan) shall conform to City Standards as determined by the City Engineer and adopted by the LQMC, (3-inch AC over 4-inch Class 2 Base minimum of residential streets). Street design shall take into account the subgrade soil strength, the anticipated traffic loading, and street design life. 22. Diameter of cul-de-sac streets shall be 90-feet measured from curb face to curb face. 23. All new streets in the Tract, including cul-de-sacs, shall have a curb face to curb face width that equals or exceeds. 36-feet. 24. A south bound deceleration/stacking lane shall be provided on the west side of Madison Street just north of the new access gate. The lane length and configuration, including sidewalk remodeling, shall be designed and constructed per the City Engineer's requirements. 25. An opening in the median island on Madison Street for new access gate may be installed, provided left -turn lanes with adequate stacking length approved by the City Engineer are installed for the north and south bound traffic. '.•M Conditions of Approval -TT 25500, Amendment #1 June z6, 1990 26. If a median island opening is installed per Condition #24, a traffic signal shall be installed when traffic conditions warrant installation. The Applicant shall participate in 100% of the cost of the traffic signal. Traffic counts shall be conducted in accordance with the Conditions of Approval for Specific Plan No. 83-002. 27. Gated entrance on Madison Street shall be designed with adequate sight distance, vehicular storage and turn around subject to the approval of the City Engineer. 28. Any required right-of-way at entrance (west side of Madison) shall be dedicated. Any right-of-way required along the east side of Madison shall be acquired by and at the expense of the Applicant. 29. If a median break is installed, replacement of landscaping and irrigation facilities shall be installed to the satisfaction of the City Engineer. 30. Street name signs shall be furnished and installed by the Developer in accordance with City standards. 31. The Applicant shall pay the required processing, plan checking and inspection fees as are current at the time the work is being accomplished by city personnel or subcontractors for the Planning, Building, or Engineering Divisions. GRADING AND DRAINAGE, 32. The Applicant shall have a grading plan that is prepared by a registered civil engineer, who will be required to certify that the constructed conditions at the rough grade stage are as per the approved plans and grading permit. This is required prior to issuance of building permits. Certification at the final grade stage and verification of pad elevations is also required prior to final approval of grading construction. 33. A thorough preliminary engineering geological and soils engineering investigation shall be done and the report submitted for review along with the grading plan. The reports recommendations shall be incorporated into the grading plan design prior to grading plan approval. The soils engineer and/or the engineering geologist must certify to the adequacy of the grading plan. Pursuant to Section 11568 of the Business and Professions Code, the soils report certification shall be indicated on the Final Subdivision Map. 34. Drainage disposal facilities shall be provided as required by the City Engineer. n BJ/CONAPRVL.029 - - 4 0883 PLANNING COMMISSION RESOLUTION 98-068 k' A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LA QUINTA, CALIFORNIA, RECOMMENDING TO THE CITY COUNCIL APPROVAL OF A 60 SINGLE FAMILY AND OTHER COMMON LOT SUBDIVISION ON 22.67 ACRES LOCATED EAST OF RIVIERA, NORTH OF FUTURE HERMITAGE EXTENDED AND WEST OF MADISON STREET CASE NO.: TENTATIVE TRACT MAP 28603 APPLICANT: KSL LAND CORPORATION WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 13' day of October, 1998, hold a duly noticed Public Hearing for KSL Land Corporation for a 60 single family residential and other common lot subdivision on 22.67 acres, generally located at the northeast corner of Riviera and Hermitage, more particularly described as: Parcels 1 and 3 of Parcel Map 28805, as filed in Book 192, Pages 26 and 27 of Parcel Maps, in the Office of the County, Recorder of Riverside County WHEREAS, the City Council, by approval of Specific Plan 90-017, established a master planned community of 880 residential units on 220 acres oriented around golf course fairways to the south of PGA West. Overall, the adopted Plan offers guidelines promoting balanced growth consistent with the City's General Plan; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said Planning Commission did make the following mandatory findings recommending approval for said Tentative Tract Map 28603: Firdina NMMher 1 - Consistency with General Plan: A. The property is designated Low Density Residential (LDR) not to exceed a maximum density of four dwelling units per acre. The project, as conditioned, is consistent with the goals, objectives, and policies of the General Plan Circulation Element. Findina Number-2 - Consistency with Specific Plan 90-017 and City Zoning Ordinance: A. The proposed single family lots exceed the specifi requirement of 6,500 square feet. Specific Plan houses oriented around common open space and g The proposed 60 residential lots will neither impac and development of PGA West nor conflict with the 90-017. The proposed single family lots are also City's Zoning Code in that development standards a c plan minimum size 90-017 allows 880 olf course fairways. t the overall growth requirements of SP consistent with the nd criteria contained RESOFCTTM 28603 Update - 27 imi Planning Commission Resolution 98.068 Conditions of Approval - Adopted Tentative Tmet Map 28603 KSL Land Corporation October 13, 1998 20, If improvements are phased with multiple final maps or other administrative approvals (plot plans, conditional use permits, etc.), off -site improvements and common improvements (e.g., perimeter walls & landscaping, gates) shall be constructed or secured prior to approval of the first phase unless otherwise approved by the City Engineer. Improvements and obligations required of each phase shall be completed and satisfied prior to completion of homes or occupancy of permanent buildings within the phase and subsequent phases unless a construction phasing plan is approved by the City Engineer. 21. If the applicant fails to construct improvements or satisfy obligations in a timely manner or as specified in an approved phasing plan, the City shall have the right to halt issuance of building permits and final building inspections or otherwise withhold approvals related to the development of the project until the applicant makes satisfactory progress on the improvements or obligations or has made other arrangements satisfactory to the City. 22. The applicant shall pay cash or provide security for applicant's required share of improvements which have been, or will be, constructed by others (participatory improvements). Participatory improvements for this development include: A. Madison Street and Main Gate - 50% of the cost to design and construct traffic control improvements (traffic signal or round -about, as approved by Council). B. Madison Street - (Primary Arterial) - 25% of the cost to design and construct full right- of-way improvements, including median and median landscaping, from the south boundary of this Tentative Map and Avenue 58, excluding improvements west of the westerly curb (i.e., meandering sidewalk, perimeter landscaping, and perimeter walls). The applicant's obligations for all or a portion of the participatory improvements may, at the City's option, be satisfied by participation in a major thoroughfare improvement program if this development becomes subject to such a program. AD 23. Graded, undeveloped land shall be maintained to prevent dust and blowsand nuisances. rland shall planted or tv d with other wind and water eionontrleasres approved by the Community Development and Public Works Departments, 24. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, LQMC. The applicant shall furnish security, in a form acceptable to the City, in an amount sufficient to guarantee compliance with the provisions of the permit. Page of 11 P:%CAROLWc &rrM28601.wpd(27) 08864 COPIDMONS-CF-APPROVAL = FOM ft-VMWTWrATIVE tRACTMAP29147 XSL LAND CORPORA710M .-Paz" eixrtut ruA wdvaKo&DecwtW7, 2001; unless 0n 6Xtandgii of, *415 m -baoto the mr-iiremon" a-sectim, .As, 4U. 1 tidivEder -, awres . to -ohdltifld hortrdnas;thibty'df -*&a ew actich or `Cubm Wig' q2to ire-agem Owl tky-- The Cky,dW P=061 notHyV the ofWvidw of any claim, ar;Oam or pmcem" and shell COOP8nft'fuWJ6 the demw:- 3.- The tentative gtoa and -ig linal watt themwvxvxmvwaw cwn* -;roqqlrfilmom and staidw&OUIN 68410 A* AW*of 60PWt 'ItUf IM LtOilnu shell ..ObtlAnPer mft- f pubftvaencids: P PubV6 Waft Dq*"hoM taro4v .10 Impiovarifatrs Fwmdi' -baviramnam 1 0 *a��Bosrd JCWGAM ftweift 1hdudo approval of brprawomm 0886 t�umuw:ssyse- .T.�ir.�ntns ts�ir• rseat _-Sae�mYv7..nYl6 34,,- UndeWmu d ut�fas sa •attalkproe "-"raw t]�g&aeer, sndi.: oiroacdon for appmvol_of_ft City s amres oq naaA!san �?r arw restrittiems t+y tha tmmeownere"association., Entry drives. rash► (nmrldr bhulwion tones, tsun loweldes, comer cuthscU, Mrs WmtitL s.:di4aated wm lanes. aad ott+ar featurae:earcSalrter! in ttie approved conffo„ptian OAm may warrant aiidanel wear Moft es:detmn*ied by ttm Oerterm acc .--sioft.and taming move nlettts ot-trafflc;nra itmiteif ;to, die A. -Secondary ftdden1W acresa vn tuiadtson Sue t aptttoxmtetaly.i,k8tt feet ttarMx of Use +a at Atirrura BB - iuA tnmin Movamenfe twith.srstiuc 1.; tam required. bnft*oVji*-the moth pvhi . Kq,tp. be wv*ssrL simu lift ponsVottod pria r to ftW b*wdm .end ,ICY ;Ff m' hMm *Wn *tm.*a ofan� ce.cw"Ocm 9 i*, Is a -* the MY 4.9., Uwa "be "Wad to wftb PvNcV 4�CIA-at.tha 13MSM Pie . a -voiftr rin Vot,sWO-4mun d It'i'sriii 51, The o"oper.owla jrubj.�que4 Wppsm'qwnersh&V caflUmmiWY maintain an , requftd Nndw . opbv conftpg:as requ-Ifed -Seedzin 16 vlobts-" bjy 0834" CITY COUNCIL RESOLUTION NO. 89-138 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,. CALIFORNIA ANNOUNCING FINDINGS AND GRANTING APPROVAL OF TENTATIVE TRACT MAP 25500 TO ALLOW A SINGLE FAMILY SUBDIVISION ON A 41.8 ACRE SITE. CASE NO. TT 25500 - SUNRISE DESERT PARTNERS WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 12th day of December, 1989, hold a duly -noticed Public Hearing to consider the request of Sunrise Desert Partners to subdivide 41.8 acres into 18 residential lots and other miscellaneous lots to allow construction of 295 residential units in the R-2 Zone, located in the area west of Winged Foot, north and east of Southern Hills within PGA West, more particularly described as: A SUBDIVISION OF LOTS 13, 14, 15 16, & 18 OF TRACT NO. 21843. WHEREAS, the City Council of the City of La Quinta, California, did on the 19th day of December, 1989, hold a duly -noticed Public Hearing to consider the. Applicant's request and recommendation of the Planning Commission concerning the Environmental Analysis and Tentative Tract Map 25500; and, WHEREAS, said Tentative Map has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (County of Riverside, Resolution NO. 82-213, adopted by reference in City of La Quinta Ordinance No. 5), in that the Planning Director has determined that part of the proposed Tentative Tract is a part of and is consistent with the PGA West Specific Plan, for which an Environmental Impact Report was certified on May 1, 1984. WHEREAS, mitigation of various physical impacts have been identified and will be incorporated into the approval conditions for Tentative Tract 25500 in conjunction with this tentative tract, thereby requiring that monitoring of those mitigation measures be undertaken to assure compliance with them; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts to justify the approval of said tentative tract map: BJ/RESOCC.027 - 1 - 08891" 15. Tract phasing plans if any, including phasing of public improvements, shall be submitted for review and approval by the Public works Department and the Planning and Development Department prior to recordation of Final Map. STREETS: 16. The Applicant shall dedicate all necessary public street and utility easements as required by the City Engineer. 17. The Applicant shall vacate vehicle access rights, except at the street intersection of Madison Street. 18. A common area lot shall be established for that area between the Tract perimeter wall and street right-of-way, for Madison Street, if not already done. 19. That the Applicant shall construct street improvements for all interior private streets to the requirements of the City Engineer and the La Quinta Municipal Code )LQMC). 20. That the Applicant shall have prepared street improvement plans (for public and private streets) that are prepared by a registered civil engineer. Street improvements, including traffic signs and markings, and raised median islands (if required by the City General Plan) shall conform to City Standards as determined by the City Engineer and adopted by the LQMC, (3-inch AC over 4-inch Class 2 Base minimum of residential streets). Street design shall take into account the subgrade soil strength, the anticipated traffic loading, and street design life. 21. Diameter of cul-de-sac streets shall be 90-feet measured from curb face to curb face. 22. All new streets in the Tract, including cul-de-sacs, shall have a curb face to curb face width that equals or exceeds 36-feet. 23. A south bound deceleration/stacking lane shall be provided on the west side of Madison Street just north of the new access gate, The lane length and configuration, including sidewalk remodeling, shall be designed and constructed per the City Engineer's requirements. 24. An opening in the median island on Madison Street for new access gate may be installed, provided left -turn lanes with adequate stacking length approved by the City Engineer are installed for the north and south bound traffic. BJ/CONAPRVL.029 - 3 - 0890 25. If a median island opening is installed per Condition #24, a traffic signal shall be installed when traffic conditions warrant installation. The Applicant shall participate in 100% of the cost of the traffic signal. Traffic counts shall be conducted in accordance with the Conditions of Approval for Specific Plan No. 83-002. 26. Gated entrance on Madison Street shall be designed with adequate sight distance, vehicular storage and turn around subject to the approval of the City Engineer. 27. Any required right-of-way at entrance (west side of Madison) shall be dedicated. Any right-of-way required along the east side of Madison shall be acquired by and at the expense of the Applicant. 28. If a median break is installed, replacement of landscaping and irrigation facilities shall be installed to the satisfaction of the City Engineer. 29. Street name signs shall be furnished and installed by the Developer in accordance with City standards. 30. The Applicant shall pay the required processing, plan checking and inspection fees as are current at the time the work is being accomplished by City personnel or subcontractors for the Planning, Building, or Engineering Divisions. GRADING AND DRAINAGE: 31. The Applicant shall have a grading plan that is prepared by a registered civil engineer, who will be required to certify that the constructed conditions at the rough grade stage are as per the approved plans and grading permit. This is required prior to issuance of building permits. Certification at the final grade stage and verification of pad elevations is also required prior to final approval of grading construction. 32. A thorough preliminary engineering geological and soils engineering investigation shall be done and the report submitted for review along with the grading plan. The reports recommendations shall be incorporated into the grading plan design prior to grading plan approval. The soils engineer and/or the engineering geologist must certify to the adequacy of the grading plan. Pursuant to Section 11568 of the Business and Professions Code, the soils report certification shall be indicated on the Final Subdivision Map. 33. Drainage disposal facilities shall be provided as required by the City Engineer. 688 BJ/CONAPRVL.029 - 4 - )8'91 CITY COUNCIL RESOLUTION NO. 90- 62 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA ANNOUNCING FINDINGS AND GRANTING APPROVAL OF TENTATIVE TRACT MAP 25500, AMENDMENT #1 TO ALLOW A SINGLE FAMILY SUBDIVISION ON A 46.4 ACRE SITE. CASE NO. TT 25500, AMENDMENT #1 SUNRISE DESERT PARTNERS WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 26th day of June, 1990, hold a duly -noticed Public Hearing to consider the request of Sunrise Desert Partners to subdivide 46.4 acres into 20 residential lots and other miscellaneous lots to allow construction of 346 residential units in the R-2 Zone, located in the area west of Winged Foot, north and east of ,Southern Hills within PGA West, more particularly described as: A SUBDIVISION OF LOTS 12, 13, 14, 15 16, & 18 OF TRACT NO. 21643. WHEREAS, the City Council of the City of La Quinta, California, did on the 31st day of July, 1990, hold a duly -noticed Public Hearing to consider the Applicant's request and recommendation of the Planning Commission concerning the Environmental Analysis and Tentative Tract Map 25500, Amendment 41; and, WHEREAS, said Tentative Map has complied with the requirements of "The Rules to implement the California Environmental Quality Act of 197,01, (County of Riverside, Resolution NO. 82-213, adopted by reference in City of La Quinta Ordinance No. 5), in that the Planning Director has determined that part of the proposed Tentative Tract is a part of and is consistent with the PGA West Specific Plan, for which an Environmental Impact Report was certified on.May 1, 1984. WHEREAS, mitigation of various physical impacts have been identified and. will be incorporated into the approval conditions for Tentative Tract 25500, Amendment #1 in conjunction with this tentative tract, thereby requiring that monitoring of those mitigation measures be undertaken to assure compliance with them; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts to justify the approval of said tentative tract map: n BJ/RESOCC.027 U6 9 Z Conditions of Approva TT 25500, Amendment #1 ly 31, 1990 15. Tract phasing plans if any, including phasing of public improvements, shall be submitted for review and approval by the Public works Department and the Planning and Development Department prior to recordation of Final Map. 16. Prior to median cut in Madison Street, Applicant shall provide for revised landscaping adjacent to cut. Landscaping plans showing revised planting minimizing lawn and spray heads shall be approved by Design Review Board. Revised planting to be done at time median cut is made. STREETS: 17. The Applicant shall dedicate all necessary public street and utility easements as required by the City Engineer. 18. The Applicant shall vacate vehicle access rights, except at the street intersection of Madison Street. 19. A common area lot shall be established for that area between the Tract perimeter wall and street right-of-way for Madison Street, if not already done. 20. That the Applicant shall construct street improvements for all interior private streets to the requirements of the City Engineer and the La Quinta Municipal Code )LQMC). 21. That the Applicant shall have prepared street improvement plans (for public and private streets) that are prepared by a registered civil engineer. Street improvements, including traffic signs and markings, and raised median islands (if required by the City General Plan) shall conform to City Standards as determined by the City Engineer and adopted by the LQMC, (3-inch AC over 4-inch Class 2 Base minimum of residential streets). Street design shall take into account the subgrade soil strength, the anticipated traffic loading, and street design life. 22. Diameter of cul-de-sac streets shall be 90-feet measured from curb face to curb face. 23. All new streets in the Tract, including cul-de-sacs, shall have a curb face to curb face width that equals or exceeds 36-feet. 24. A south bound deceleration/stacking lane shall be provided on the west side of Madison Street just north of the new access gate. The lane length and configuration, including sidewalk remodeling, shall be designed and constructed per the City Engineer's requirements. 25. An opening in the median island on Madison Street for new access gate may be installed, provided left -turn lanes with adequate stacking length approved by the City Engineer are installed for the north and south bound., traffic. �! BJICONAPRVT..n7q - + U893 RESOLUTION NO. 98-78 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A 200 SINGLE FAMILY AND OTHER COMMON LOT SUBDIVISION ON 133.42 ACRES LOCATED AT THE SOUTHEAST CORNER OF MADISON STREET AND AIRPORT BOULEVARD CASE NO.: TENTATIVE TRACT MAP 28838 APPLICANT: KSL LAND CORPORATION WHEREAS, the City Council of the City of La Quinta, California, did on the 20" day of July, 1998, hold a duly noticed Public Hearing for KSL Land Corporation for a 200 single family residential and other common lot subdivision on 133+ acres, generally east of Madison Street and south of Airport Boulevard; more particularly described as: Being a subdivision of Lots 20-32, 41 and 43 of Tract No. 21643 as filed in Book 203, Page 37-50, City of La Quinta, County of Riverside, State of California (APN: 761-500- 001-010, 761-500-012 and 013, and 761.510-001-009) WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 23'0 day of June, 1998, hold a duly noticed Public Hearing for KSL Land Corporation for a 200 single family residential and other common lot subdivision on 133 + acres, generally east of Madison Street and south of Airport Boulevard, and recommended approval under Resolution 98-046; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings of approval for said Tentative Tract Map 28838: Finding (dumber 1 - Consistency with General Plan: A. The property is designated Low Density Residential (LDR). The Land Use Element of the General Plan allows residential land uses. The project is consistent with the goals, policies and intent of the La Quinta General Plan Land Use Element (Chapter 2) because attached and detached residential units are permitted and equestrian facilities will be provided. The project, as conditioned, is consistent with the goals, objectives, and policies of the General Plan Circulation Element. RESOCC TrM 28838-25/CONDCCTT26838,25 ME City Council Resolution 98-78 Adopted: W20/99 Page 5 20. It improvements are secured, the applicant shall provide approved estimates of improvement costs. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for utilities and other improvements under the jurisdiction of outside agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. However, tract improvements shall not be agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 21. If improvements are phased with multiple final maps or other administrative approvals (plot plans, conditional use permits, etc.), off -site improvements and development -wide improvements (e.g., retention basins, perimeter walls & landscaping, gates) shall be constructed, or secured, prior to approval of the first final map unless otherwise approved by the City Engineer. Improvements and obligations required of each phase shall be completed and satisfied prior to completion of homes or occupancy of permanent buildings within the phase unless a construction phasing plan is approved by the City Engineer. 22. The applicant shall pay cash or provide security in guarantee of cash payment for applicant's required share of improvements which have been, or will be, constructed by others (participatory improvements). Participatory improvements for this development include: A. Madison Street and Airport Boulevard - 25% of the cost to design and construct traffic signal improvements. B. Madison Street and Gated Entry (Street V) - 50% of the cost to design and construct traffic signal improvements. C. Airport Boulevard - 50% of the cost to design and construct an eighteen foot 081 wide raised, landscaped median in that portion adjacent to this Tentative Map. The applicant's obligations for all or a portion of the participatory improvements may, at the City's option, be satisfied by participation in a major thoroughfare improvement program if this development becomes subject to such a program. CONDCCTTM28838(Rc11ly)-25 0 6Pa_g� 5 of 13 RESOLUTION 98-133 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A 75 SINGLE FAMILY AND OTHER COMMON LOT SUBDIVISION ON 24,33 ACRES LOCATED SOUTHEAST OF PGA BOULEVARD, WEST OF MADISON STREET AND 500-FEET NORTH OF FUTURE WEISKOPF WITHIN PGA WEST CASE NO.: TENTATIVE TRACT MAP 28960 APPLICANT: KSL LAND CORPORATION WHEREAS, the City Council of the City of La Quinta, California, did on the 17' day of November, 1998, hold a duly noticed Public Hearing for KSL Land Corporation for a 75 single family residential and other common lot subdivision on 24.33 acres, generally located to the southeast of PGA Boulevard, west of Madison Street and 500-feet north of future Weiskopf within PGA West; more particularly described as: A subdivision of Lots 3.6 and 39 of Tract 21643, as filed in Book 203, Pages 36-50, City of La Quinta, Riverside County, California WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 130 day of October, 1998, hold a duly noticed Public Hearing for KSL Land Corporation for a 75 single family residential and other common lot subdivision on 8,27 acres, generally to the southeast of PGA Boulevard, west of Madison Street and 500-feet north of future Weiskopf in PGA West, and recommended approval under Resolution 98-069; and WHEREAS, the City Council; by approval of Specific Plan 83-002, established a master planned community of 5,000 residential units oriented around four golf courses in conjunction with commercial and hotel related land uses. Overall, the adopted Plan offers guidelines promoting a balanced and functional mix of land uses consistent with the City's General Plan; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings of approval for said Tentative Tract Map 28960: 0896 Resolution 98-133 Tentative Tract Map 28960 K5L Land Corporation November 17, 1998 If the plans were not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the plans. 18. The applicant shall construct improvements and/or satisfy obligations, or furnish an executed, secured agreement to construct improvements and/or satisfy obligations required by the City prior to approval of a final map, or parcel map, or issuance of a certificate of compliance for a waived parcel map. For secured agreements, security provided, and the release thereof, shall conform with Chapter 13, LOMC. Improvements to be made or agreed to shall include removal of any existing structures or obstructions which are not part of the proposed improvements. 19. If improvements are secured, the applicant shall provide approved estimates of improvement costs. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for utilities and other improvements under the jurisdiction of outside agencies _ shall be approved by those agencies. Security is not required for telephone, gas, or. T.V. cable improvements. However, tract improvements shall not be agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 20. If improvements are phased with multiple final maps or other administrative approvals (plot plans, conditional use permits, etc.), off -site improvements and common improvements (e.g., retention basins, perimeter walls & landscaping, gates) shall be constructed or secured prior to approval of the first phase unless otherwise approved by the City Engineer. Improvements and obligations required of each phase shall be completed and satisfied prior to completion of homes or occupancy of permanent buildings within the phase and subsequent phases unless a construction phasing plan is approved by the City Engineer. 21. If the applicant fails to construct improvements or satisfy obligations in a timely manner or as specified in an approved phasing plan, the City shall have the right to halt issuance of building permits or final building inspections or otherwise withhold approvals related to the development of the project until the applicant makes satisfactory progress on the improvements or obligations or has made other arrangements satisfactory to the City. 22. The applicant shall pay cash or provide security for applicant's required share of improvements which have been or will be constructed by others (participatory improvements). — F:iCI'rYCLRK'COl1NC1L1PL ANNIN(,d.'oa Res 98d33.wpd(M Page d of 11 Resolution 98-133 Tentative Tract Map 28960 KSL Lab Corporation November 17, 1998 Participatory improvements for this development include: A. Madison Street and Airport Boulevard - 50% of the cost to design and construct traffic control improvements (traffic signal or roundabout, as approved by Council). B. + Avenue 58 - (Primary Arteriaq - 100% of the cost to design and construct the north three -quarter's (%) of full right-of-way improvements along a length equal to the PGA West Specific Plan 83-002 frontage of existing Avenue 58, consisting of: half width street improvements (north of centerline) with a six foot (6) wide meandering sidewalk and perimeter landscaping; an eighteen foot (18') wide, raised, landscaped median; and a sixteen foot (16) wide eastbound lane adjacent to the south side of the median. The improvements constructed shall conform to the new Jefferson Street alignment plan. C. Avenue 58 - 100% of the cost to design and construct perimeter wall improvements along that portion adjacent to the PGA West Specific Plan 83-002 boundary. D. ++ Intertachen Extension - 100% of the cost to design and construct full right-of-way improvements for a future connection to the Jefferson Street realignment, or an alternative connection as approved by the City Council. E. ++ Madison Street and Avenue 58 - 25% of the cost to design and construct traffic control improvements (traffic signal or roundabout, as approved by the City Council). The applicant's obligations for all or a portion of the participatory improvements may, at the City's option, be satisfied by participation in a major thoroughfare Improvement program if this development becomes subject to such a program. 23. Graded, undeveloped land shall be maintained to prevent dust and blowsand nuisances. The land shall be planted with interim landscaping or provided with other wind and water erosion control measures approved by the Community Development and Public Works Departments. 24, Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a fugitive dust control plan prepared in accordance with Chapter 6.16, LQMC. The Applicant shall furnish security, in a form acceptable to the City, in an amount sufficient to guarantee compliance with the provisions of the permit. 25. The applicant shall furnish a preliminary geotechnical ("soils") report with the grading plan. F:tCPfYCLRKICOUNCIUPI.ANNINGToa Res 98.133.wpd(28) Page 5 of I I r� j* RESOLUTION NO. 98-134 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A 60 SINGLE FAMILY AND OTHER COMMON LOT SUBDIVISION ON 22.67 ACRES LOCATED AT THE NORTHWEST CORNER OF RIVIERA AND HERMITAGE CASE NO.: TENTATIVE TRACT MAP 28603 APPLICANT: KSL LAND CORPORATION WHEREAS, the City Council of the City of La Quinta, California, didon the 171" day of November, 1998, hold a duly noticed Public Hearing for KSL Land Corporation for a 60 single family residential and other common lot subdivision on 22.67 acres, generally located at the northeast corner of Riviera and Hermitage; more particularly described as: Parcels 1 and 3 of Parcel Map 28803 as filed in Book 192, Page 26 and 27, City of La Quinta, County of Riverside, State of California (APN: 761-09-045, -052 and -055) WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 13"' day of October, 1998, hold a duly noticed Public Hearing for KSL Land Corporation for a 60 single family residential and other common lot subdivision on 133+ acres, generally located at the northeast corner of Riviera and Hermitage, and recommended approval under Resolution 98-068; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings of approval for said Tentative Tract Map 28603: Finding blumber 1 - Consistency with General Plan: A. The property is designated Low Density Residential (LDR). The Land Use Element of the General Plan allows residential land uses. The project is consistent with the goals, policies and intent of the La Quinta General Plan Land Use Element (Chapter 2) because attached and detached residential units are permitted and equestrian facilities will be provided. The project, as conditioned, is consistent with the goals, objectives, and policies of the General Plan Circulation Element. u 0899 Resolution 98.134 Conditions of Approval - Final Tentative Tract Map 28603 November 17, 1998 Page fi 19. if improvements are secured, the applicant shall provide approved estimates of improvement costs for checking and approval of the City Engineer. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for utilities and other improvements under the jurisdiction of outside agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. However, tract improvements shall not be agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 20. If improvements are phased with multiple final maps or other administrative approvals (plot plans, conditional use permits, etc.), off -site improvements and common improvements (e.g., perimeter walls & landscaping, gates) shall be constructed or secured prior to approval of the first phase unless otherwise approved by the City Engineer. Improvements and obligations required of each phase shall be completed and satisfied prior to completion of homes or occupancy of permanent buildings within the phase and subsequent phases unless a construction phasing plan is approved by the City Engineer. 21. If the applicant fails to construct improvements or satisfy obligations in a timely manner or as specified in an approved phasing plan, the City shall have the right to halt issuance of building permits and final building inspections or otherwise withhold approvals related to the development of the project until the applicant makes satisfactory progress on the improvements or obligations or has made other arrangements satisfactory to the City. 22. The applicant shall pay cash or provide security for applicant's required share of improvements which have been, or will be, constructed by others (participatory improvements). Participatory improvements for this development include: A control improvements (trafficasig al or roundabout ass traffic approved by Councilign and construct ) B. Madison Street - (Primary Arterial) - 25% of the cost to design and construct full right-of-way improvements, including median and median landscaping, from the south boundary of this Tentative Map and Avenue 58, excluding improvements west of the westerly curb (i.e., meandering sidewalk, perimeter landscaping, and perimeter walls). yM 09JO Resohrtion 98-134 Conditions of Approval - Final Tentative Tre" Map 28603 November 17, 1998 Page 6 The applicant's obligations for all or a portion of the participatory improvements may, at the City's option, be satisfied by participation in a major thoroughfare improvement program if this development becomes subject to such a program. ,RADIN 23. Graded, undeveloped land shall be maintained to prevent dust and blowsand nuisances. The land shall be planted with interim landscaping or provided with other wind and water erosion control measures approved by the Community Development and Public Works Departments. 24. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, LQMC. The applicant shall furnish security, in a form acceptable to the City, in an amount sufficient to guarantee compliance with the provisions of the permit. 25. The applicant shall furnish a preliminary geological ("soils") report with the grading plan. 26. A grading plan shall be prepared by a registered civil engineer and must meet the approval of the City Engineer prior to issuance of a grading permit. The grading plan shall conform with the recorrlmendations of the soils report and shall be certified as adequate by a soils engineer or an engineering geologist. A statement shall appear on the final maps (if any are required of this development) that a soils report has been prepared pursuant to Section 17953 of the Health and Safety Code. 27. The applicant shall endeavor to minimize differences in elevation at abutting properties and between separate tracts and lots within this development. Building pad elevations on contiguous. lots shall not differ by more than three feet except for lots within a tract, but not sharing common street frontage, where the differential shall not exceed five feet. If compliance with this requirement is impractical, the City will consider and may approve alternatives which minimize safety concerns, maintenance difficulties, and neighboring -owner dissatisfaction with the grade differential. 28. Prior to issuance of building permits, the applicant shall provide building pad certifications, stamped and signed by a California registered civil engineer or surveyor. The certification shall list approved pad elevations, actual elevations, and the difference between the two, if any. The data shall be organized by lot number and shall be listed cumulatively if submitted at different times. DRAINAGE 29. Stormwater and nuisance water handling shall conform with the approved hydrology and drainage plans for PGA West. •«p 0901 RESOLUTION 99-79 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING 133 SINGLE FAMILY LOTS, A FUTURE DEVELOPMENT LOT, AND OTHER COMMON LOT SUBDIVISION ON 172.88 ACRES LOCATED AT THE NORTHEAST CORNER OF MADISON STREET AND AVENUE 58 CASE NO.: TENTATIVE TRACT MAP 29147 APPLICANT: KSL LAND CORPORATION WHEREAS, the City Council of the City of La Quinta, California, did on the 15" day of June, 1999, hold a duly noticed Public Hearing for KSL Land Corporation for development of 133 single family residential lots, a future development lot and other common lot subdivision on 172.88 acres in Specific Plans 83-002 and 90-017, generally located at the northeast corner of Madison Street and Avenue 58, more particularly described as: Parcels 4 and 5 of Lot Una Adjustments 95-208 and 98-286; SW 114 of Section 22, T6S, R7E, SBBM (APN: 761-140-015, 761- 170-036 thru -039); WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 25'" day of May, 1999, hold a duly noticed Public Hearing for KSL Land Corporation for development of 133 single family residential lots, a future development lot and other common lot subdivision on 172.88 acres in Specific Plans 83-002 and 90-017 and recommended approval to the City Council by adoption of Resolution 99- 047; and WHEREAS, said Tentative Tract Map has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63). The La Quinta Community Development Department has determined that TTM 29147 is within Specific Plans 83-002 and 90-017 and is exempt from the CEQA of 1970, as amended, per Public Resources Code Section 65457(a). Environmental Impact Reports (State Clearinghouse Numbers 83062922 and 90020727) for the Specific Plans were certified by the City Council in 1984 and 1991, respectively. No changed circumstances or conditions exist which would trigger the preparation of a subsequent environmental impact report pursuant to Public Resources Code 21166; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings for approval of said Tentative Tract Map 29147: 0902 Raaoltfium 99.79 TTM 291477KSL Land Corp. June 15. 1999 page 8 38. The applicant shall install the following street improvements to conform with the General Plan street type noted in parentheses. (Public street improvements shall conform with the City's General Plan in effect at the time of construction.) A. OFF -SITE STREETS 1) Madison Street (Primary Arterial) - Construct the east half of a 76-foot street (between curb faces including an 18-foot raised landscape median) and six-foot meandering sidewalk. 2) Avenue 58 (Primary Arterial) - Construct the north half of a 76-foot street (between curb faces including an 18-foot raised landscape median) and a six-foot meandering sidewalk. 3) Traffic Signals - 100% of the cost to design and install traffic signals at the secondary residential access drives on Madison Street and Avenue 58. If the applicant's side of the arterial streets is improved prior to the opposite side, the applicant's construction shall include a 16-foot lane on the opposite side of the median. B. PRIVATE STREETS AND CULS DE SAC 1) Residential: 36-foot travel width. Width may be reduced to 32 feet with parking restricted to one side and 28 feet with on -street parking prohibited if there is adequate off-street parking for residents and visitors and the applicant provides for perpetual enforcement of the restrictions by the homeowners association. Entry drives, main interior circulation routes, turn knuckles, corner cutbacks, bus turnouts, dedicated turn lanes, and other features contained in the approved construction plans may warrant additional street widths as determined by the City Engineer. 39. General access points and turning movements of traffic are limited to the following: A. Secondary Residential Access on Madison Street approximately 1,490 feet north of the centerline of Avenue 58 - full turning movements (with traffic _ signal). 0903 Nesolution 99.79 TTM 291471KSL Lend Corp. June 15, 1999 Pepe 10 46. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 47. The City will conduct final inspections of homes and other habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the tract or when directed by the City, whichever comes first. LANDS TER WALLS _ 48. The applicant shall provide landscaping in required setbacks, retention basins and common lots. 49. Landscape and irrigation plans for landscaped tots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect and comply with Chapter 8.13 of the Municipal Code. The applicant shall submit off -site landscaping plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 50. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs along public streets. 51. Perimeter walls and required landscaping for the entire perimeter to be enclosed shall be constructed prior to final inspection and occupancy of any homes within the tract unless a phasing plan, or construction schedule, is approved by the City _ Engineer. 52. The landscape improvements for Madison Street shall be designed to comply with Policy 3-4.1.6 of the General Plan (Le., Agrarian image Corridor). •rq 0904 KSL Land I, LLC Via Facsimile (760) 777-7101 and Certified Mail May 2, 2011 Thomas P. Genovese City Manager City of La Quinta 78-495 Calle Tampico La Quinta; CA 92253 Re: PGA West / Release of Improvement Obligations Dear Tom: ATTACHMENT 6 11 g LM,L 2011 Q I Y Of LP UUINIA CIS! MANAGER'S UEPT i�e.1 Q,U►M,u.c/ Thank you for taking the time to discuss the remaining improvement obligation matters. This shall confirm that we are in agreement with the approach outlined. To recap, we would respectfully request the release of KSL Land Corporation from its remaining improvement obligations associated with Tract Map Nos. 25500-4, 28603-1, 28603-2, 28938-1, 28960, 291474, and the corresponding subdivision improvement obligations and bonding obligations associated with those maps. We propose, in full satisfaction of the above obli6ns, that KSL Land Corporation would deposit with the City funds for the completion of the following traffic and infrastructure improvements: 1. "Worm median" along Madison at the Mery Griffen / PGA West entry point 2. "Worm median' along Madison at the Weiskopf-Troop exits from PGA West 3. Triangular median improvements (right -turn in, right -turn out) along 581h Ave. at the Black Diamond Gate 4. Striping and reflective road -dots on the unimproved median on 581h Ave. 5. One-half of the total "worm" improvement costs for the Puerta Azul / PGA West entrance 2100 Costa Del Mar Road, Carlsbad, CA 92009 „p Office:760-438-9111 Ext.4423 0 6. Cash payment of $465,082.73, representing the balance of the estimated payment toward the improvement obligations under Map 28960, Condition 22B and D1 7. Cash payment of $107,500, representing the estimated cost for the improvement obligations under Map 28960, Condition 22 E 8. Cash payment of $500,000 to City's. "DIP" fund We would be prepared, in lieu of cash payment, to physically construct the improvements described in items 1 through 4 above. Please be advised that this agreement must be approved by the proper authorities at KSL, which we will pursue immediately and will advise upon receipt. With the above, we are prepared to move forward with a public hearing on June 7, 2011. We appreciate your continued cooperation and if you have any questions, please do not hesitate to contact me. Sincerely �G Chevis Hosea V.P. Development cc: Tim jonasson Ed Wimmer Sam Barton Bryan Wright Doug Yavanian Jon Rodrigue Note, we have previously deposited the sum of $390,541.81 2100 Costa Del Mar Road, Carlsbad, CA 92009 Office:760-438-911I Ext.4423 .N U9�b KSL LAND I, LLC 2100 Costa Del Mar Road Carlsbad, CA 92009 Tel: 760-438-9111 Fax: 760-929-6313 TRANSMITTAL SHEET To: Tom Genovese -City Manager City of La Quinta Cc: From: May 2, 2011 Date: November 10, 2010 Subject: Letter from Chevis Hosea - PGA WEST 16AY 3 2011 i r1 t Y OF LA QU IN ii`--J pr1 MANAGER, S DEPT. Via... 17 Hand -Delivery Inter -Office Facsimile 0 U. S. Mail ❑X Federal Express O Per Your Request O O O O O O O O O O O Qty Name/Description of Enclosures: ° 1 Letter from Chevis Hosea: PGA West Release of Improvement Obligations 5.2.11 ° 0907 ATTACHMENT 7 P.O..Box 1504 LA QUINTA, CALIFORNIA 92247-1504 78-495 CALLE TAmpico (760) 777.7000 LA QUINTA, CALIFORNIA 92253 FAX (760) 777-7101 Via Facsimile (760) 929-6313 and Certified Mail May 17, 2011 Mr. Chevis Hosea Vice President, Development KSL Land I, LLC 2100 Costa Del Mar Road Carlsbad, CA 92009 Re: PGA West / Release of Improvement Obligations Dear Mr. Hosea: Thank you for your letter dated May 2, 2011, which is enclosed for your convenience. During a telephone conference with my staff on May 11, 2011, Jon Rodrigue (KSL legal counsel) and Doug Yavanian (KSL) asked for a letter clarifying how the May 2, 2011 KSL proposal 'could be executed through the City Council hearing process if the proposal receives a positive vote from the City Council following the public hearing. This letter is written to help describe the steps that would be involved in such an action and the more technical aspects of how your May 2 proposal could be carried out. We understand that your goal is the release of KSL Land Corporation from its remaining improvement obligations associated with Tract Map Nos. 25500-4, 28603-1, 28838-1, 28960, 29147-1, and the corresponding subdivision improvement obligations and bonding obligations associated with those maps. Given the proposal outlined in your letter of May 2, this goal could be accomplished in the following chronological order. 1) The City would hold a public hearing for City Council to consider changing Conditions.of Approval associated with Tracts 25500-4, 28603-1, 28838-1, and 29147-1 to allow the construction of 2 "worm medians," and a triangular raised median with striping, and road dots in lieu of 4 traffic signals. If the Council chooses to approve the requested modifications, the modifications would be conditioned and the release of obligations would be dependant upon the completion of all of the following steps. UyIJ8 2) KSL would prepare plans within 60 days of the Council action, receive permits and completely construct 2 "worm medians" and a triangular raised median with striping and road dots for Tracts 25500-4, 28603-1, 28838-1, and 29147-1 within 1 year of the Council action. 31 KSL would complete final construction punch list items, submit one year warranty securities for Tracts 25500-4, 28603-1, 28838.1, and 29147-1, complete "as- built" drawings for Tracts'26500-4, 28603-1, 28838-1, and 29147-1 within 14 months of the Council action. 4) KSL would .pay $31,000 to the City for one half of the "worm median" at Puerta Azul/PGA West (Tract 30096), pay'$465,082.73 to the City for off - site improvements associated with Tract 28960, pay , $107,500 to the City for one quarter of a traffic signal associated with . Tract 28960 and pay $500,000 to the City Development Impact Fee (DIF) Fund. 5) Once completed,the City Council would consider acceptance of off -site improvements for Tracts 25500-4, 28603-1, 28838-1, 28960, and 29147-1. 61 City staff, would release Performance Bonds after City Council action. 7) City.staff would release Labor and .Materials bonds ninety (90) days after Council. a tion: 8) City staff would release Warranty bonds one (1) year after Council action. 9) City would issue an acknowledgement of performance of KSL's obligations under the -SIA. We appreciate our continued cooperation. If you have any questions, please do,not hesitate to contact me. Sincerely, Thomas P. Genovese City. Manager cc: M. Katherine Jenson, City Attorney Timothy R. Jonasson, P.E., Public Works.Director/City Engineer Doug Yavanian; KSL Jon Rodrigue, KSL s 0909 ATTACHMENT 8 KSL Land I, LLC Via Facsimile j7ti0} 77-7101 and Certified Mail blav 18, 2011 Thomas P. Genovese City Manager City of La Quinta 78-495 Calle Tampico La Quinta, CA92253 Re: PGA West / Release of Improvement Obligations Dear Tom: As a follo�� up to our letter of Mav 2, 2011, please consider this confirmation that KSL. corporate has given final approval for the proposal previousiv outlined. We look - forward to our June 7 hearing date. Sincerety, � (' Chevis Hosea V.P. Development cc: Ed Wimmer Tim Jonasson Doug Yavanian Jon Rodrigue n 2100 Costa Del \far Road. Carlsbad, CA 92009 Office: 760-418-9111 Ext. 4423 U91U _ ATTACHMENT 9 IU l� MAY 8 2011 0 7� T yY y� T J' i" l KSL Lf and. I, LLC I.. __.__.. CIT"YARAGER'$ DE,PT Via Facsirrdle (760) 777-7101 and Certified Mail e C (y May 19, 2011 lr VJ Thomasp. Genovese Cil v Manager City of la Quinta 7849:SCalie Tampico La Quinta, CA.92253 Re: PGA West j Release of fmprovementObligatians Dear Tom: As a follow up to out letter of May 2,2011 and the procedures you outlined in your letter of May 17; 2011, both of -which are enclosed,, please consider this confirmation that KSL corporate has given final approval for theproposal previously outlined, with the following clarifications: 1- KSL intends on paying the agreed_:upon amounts for Map 25500-4 (5:31;000) and Map 28960 (SS72,583) almost i.mmediateh, following Council action on June 7, and would desire concurrent release of those improvement obligations (e., release of bonds and confirmation that pblfgations. under subdivision improvement obligations were satisfied). 2. We. would anticipate. the timing of the $560 000 DiF Find payment to be concurrent with the acceptance and release of the performance: bonds fox Maps 288.3& 2860.3 and 29147 (for example, Council could "conditionally" accept those subdivision improvements and authorize release of the bonds; conditioned upon receipt of the D1F Fund payment). Uank you for your continued assistance. We look forward to our June 7 hearing dale. Si erely, Chevis lfosea V.P. Development Enclosures QC4 Ed Winamer Tim Ionassoit Doug Yavanfan- ' Jon Rodrigue 2100 Costa. Dal Mar Road, Carlsbad, CA 92009 OtTice: V)- 38-9111 Ext. 1423 N. U911 ATTACHMENT 10 "WORM" CONFIGURED RAISED MEDIAN "PORK CHOP" CONFIGURED RAISED MEDIAN - 0912 ATTACHMENT 11 Letters & emails from residents 0913 rJUN 13 2011 John T. Abraham, Jr., M.D. ruia V W11NiA 54-293 Inverness Way _�h M wACEk a sEVE �% La Quinta, California 92253 (760) 771-3304 W City Council, La Quints, California Public Works Dept. P.O. Box 1504 6 La Quints, Ca. 92247-1504 Aft: Mr. Timothy R. Jonasson June 10,2011 Dear Mr. Jonasson:: We are submitting our objection to the courts decision to a Resolution pertaining to Tract Map Number 25500-4 in not putting in a traffic signal out of PGA -West on to Madison Avenue. The request for modifying the traffic light to a raised median at this location was based upon "fewer units" having been constructed for PGA -West then originally planned is not true for this particular tract. This tract is completely built out. Therefore, please do NOT permit the raised median is this location prohibiting a left turn while exiting PGA -West on to Madison Avenue. s itte��''�Q' Dr. & Mrs. John T. Abraham 54-293 Inverness Way La Quints, Ca. 92253 0914 ftc�D ✓�N 18 ,,,, 6-11-11 ?UDC w�S Timothy R.Jonasson P.E. Public Works Dept. LaQuinta City Hall 78-495 Calle Tampico LaQuinta, CA 92253 Gentlemen: I am writing to express my opposition to proposal to eliminate left hand turns at PGA West from Winged Foot onto Madison Street. I am a resident of the Eagle Bend Subdivision at PGA West. In addition to the obvious inconvenience issue, there is the matter of PUBLIC SAFETY. Closing the aforementioned exits to left turns will funnel many more vehicles to PGA West Blvd. PGA West Blvd is shared by both autos and VULNERABLE GOLF CARTS as they travel to & from the Arnold Palmer, Stadium, Jack Nicklaus & Tom Weiskopf Developments as well as the five golf courses and two clubhouses. Traffic volume will increase dramatically on PGA West Blvd when area across from member's clubhouse is developed and dangerously exacerbated even more by closing alternate exits. Please don'tvote to sacrifice public safety for developer's profits. Sincerely, Douglas Hakanen 80760 Bellerive LaQuinta, CA 92253 0915 Ed Wimmer From: uktola@aol.com Sent: Tuesday, June 14, 2011 5:22 PM To: Ed Wimmer Subject: No left turn on Madison from PGA West Weiskopf Gate Dear Mr. Wimmer Since I have left the desert for the Summer, I am unable to attent the La Quinta City Council meeting later this month. However, I am adressing this email to you in order to express my concerns regarding the proposed building of a median along Masison with the effect of denying PGA West residents the opportunity to make a left hand turn from the Weiskopf gate. My principal concern is that this action will create more traffic to be driven west on both Weiskopf and Spanish Bay in order to reach PGA Blvd so that they can drive north on Jefferson. It will clearly create a traffic build up at the junction of PGA West/Jefferson and 54th Street. Your consideration of these concerns will be greatly appreciated. Bryan Isaacs (80915 Weiskopf) 0916 Ed Wimmer From: Carolyn Walker Sent: Tuesday, June 14, 2011 8:06 AM To: Ed Wimmer Subject: FW: Fairways From: Jerry McDonald[mailto:Jerry.McDonald@monarchgrp.com] Sent: Monday, June 13, 2011 11:09 AM To: Carolyn Walker Cc: Wally Nesbit; Monika Radeva Subject: RE: Fairways Hello All: Could you please send me a PDF version of the Public Hearing schedule for June 21 regarding the proposed "worm medians" on Madison? Also, would it be possible to delay that Hearing until later this year as the majority of those homeowners affected are not in La Quinta for the summer months? Thanks so much. Jerry McDonald I Manager 39755 Berkey Drive, Suite A • Palm Desert, CA 92211 P: 760.776.5100 x335 I F: 760.776.5111 EMAIL: Jerry. McDonald(@monarchgrp.COm I WEB: www.managementtrust.com I FACEBOOK: Management Trust R Monarch Management, Group .ale: t WASHINGTON I OREGON I CALIFORNIA I NEVADA I ARIZONA Follow us on Twitter: twitter.com/MANAGEMENTTRUST Go green, keep it on the screen — think before you print! '..n 0917 JUN 1 4 2011 PGA WEST MASTER ASSOCIATION, INC. P.O. BOX 1516 LA QUINTA, CA 92247.1516 PHONE (760) 564=3858 FAX (700) $64-2329 June 14, 2011 City of La Quinta P.O. Box 1504 La Quinta, CA 92247 Attn: Thomas P. Genovese, City Manager City Council Members Re: KSL Land 1, LLC Application for Requested Modifications Hearing Data: June 21, 2011 Dear Mr. Genovese and City Council Members: c&: VIA EMAIL AND US MAIL citymanagersoffice@la-quinta.org We are in receipt of the Notice of Public Hearing on the application of KSL Land I, LLC ("KSL") to eliminate its obligation to design and construct four traffic signals and to construct raised medians to restrict PGA West ingress and egress (the "Application"). It is respectively requested that the hearing on the Application be continued to a date convenient to the Council in November 2011. The facts supporting` this request include the following: 1. Notice of the hearing has been insufficient to provide the approximately 3,000 residents of PGA West with time to evaluate the Application and provide meaningful comments. As is well known, a large number of PGA West residents are gone for extended periods during the summer (including board members of the Master Association and Residential HOA's), and most of the seasonal, part-time residents do not start arriving until the end of October. It is likely that a large number of residents have not even received their notices, let alone been able to consider the issues involved. 2. The elimination of signals raises serious safety concerns that must be considered. It appears that the basis for elimination of the signals is reduced development within PGA West, but that alone, even if true, should not be controlling since traffic along Madison is not limited to PGA West residents, vendors and guests. 0918 3. To our knowledge there has been no effort by KSL to reach out to the PGA West community to explain the need for the Application, the changes requested and to consider other options, including reducing the number of signals. A continuance would provide KSL with that opportunity. 4. We need an opportunity to examine the standing of KSL in connection with PGA West development issues. While it may seem clear to KSL, there are questions relating to declarant rights and obligations under our governing CCBR's that may be relevant to the Application. Under the circumstances, the Master Association believes that a continuance of the hearing on the Application is in the best interests of all concerned and we see no prejudice to KSL The signal requirement has been an obligation for many years, and a delay of the hearing for a few months cannot be material. It appears to be a pattern for developers to time hearings during the summer months when opposition might be expected to be minimized, and such scheduling should be avoided unless there is a compelling reason to move forward, which we are not aware of. Providing additional time will enable the Master Association, in conjunction with the other impacted Residential HOA's at PGA West, to communicate with our members and to work cooperatively with the City and KSL to address concerns so that issues that the City Council will he" to deal with willbe minimized, if not eliminated. We also believe that if not already done, KSL be t?equired to engage traffic engineers to conduct a traWsafety study, on the affected streets so that we are provided with an independent, expert opinion of what traffic controls are appropriate for current and anticipated development in the area, not just within PGA West. This study should be conducted during the busy season in the desert as opposed to the summertime when trait is much tighter. Please forward this request to the members of the C* Council for consideration. Thank you for your consideration of the foregoing. Respectively submitted, P West Mastar sa ciation, Inc. -u� Blr: Richard A. a President cc: M. Katherine Jenson, Esq. (via email: I(Jenson@ndamoom) PGA West Residential Association, Inc. PGA West it Residential Assocation, Inc. PGA Wast Fairways Association, Inc. 0919 Wanda Wise -Latta From: Richard Hayes <rhayesesq@aol.00m> Sent: Tuesday, June 14, 2011 1:44 PM To: City Managers Office Cc: 'Jenson, Kathy Subject: KSL Land I, LLC Application Attachments: letter to city re KSL application (signed) 6.14.11.pdf Please see the attached letter Thanks, Richard A. Hayes 0920 Ed Wimmer From: Kathy Kaufman <kmk2650@yahoo.com> Sent: Wednesday, June 15, 2011 7:11 AM To: Ed Wimmer Subject: PGA West Madison Gate/Intersection While we are against the plans as we understand them, we strongly believe taking a decision on this matter while the majority of the homeowners are away is incorrect. I'm sure once this is considered the decision will be delayed. By the way, it seems a bigger problem is the speed on Madison thus a light or stop signs would be more effective. Scott and Kathy Kaufman 80840 Weiskopf Sent from my Phone 0921 Ed Wimmer From: THOMAS MINICHIELLO <golf4us2@verizon.net> Sent: Wednesday, June 15, 2011 9:46 AM To: Ed Wimmer Subject: worm medians 6/21/11 I cannot think of a good reason to have no lefthand turns ... why should a person have to turn right when they need to go left ..... this would affect many who live in the tracts mentioned.... not built out? where would there be more homes? Roberta Minichiello, PGAWest homeowner but not affected by turns..... 0922 Debra Pearl From: Ed Wimmer Sent: Wednesday, June 15, 2011 9:43 AM To: Debra Pearl Subject: FW: "WORM MEDIANS' modifications requested by KSL Please add this one to the KSL hearing package Ed Wimmer, P.E. Principal Engineer, Development Services Phone: (760) 777-7075 Fax: (760) 777-7155 Our Mission... to enhance the quality of life in the City of La Quints by providing world class customer care and the highest quality design, construction & maintenance of public & private projects that respect the natural beauty of the City. (0 Please consider the environment before printing this email CONFIDENTIAL COMMUNICATION: This communication constitutes an electronic communication within the meaning of the Electronics Communications Privacy Act, 18 USC 2510, and its disclosure is strictly limited to the recipient intended by the sender of this message. This communication contains confidential and . privileged material and is for the sole use of the intended recipient and receipt by anyone other than the intendedrecipientdoes not constitute a loss of the confidential or privileged nature of the communication. Any review or distribution by others is strictly prohibited. If you are not the intended recipient, please immediately notify me by telephone at (760) 777-7088, or by email at ewimmerrrDlaauinta.om and delete all copies of this communication. Thank you in advance for your cooperation. From: Tim Jonasson Sent: Wednesday, June 15, 2011 9:13 AM To: 'Tsnovi@aol.com' Cc: Ed Wimmer Subject: RE: "WORM MEDIANS' modifications requested by KSL Thank you for this. We will include it in our report to the City Council. Tim Jonasson, PE Public Works Director/City Engineer City of La Quinta (760)777-7042 tionasson ,la-quinta.or¢ From: Tsnovi@aol.com [mailto:Tsnovi@aol.coml Sent: Wednesday, June 15, 2011 9:07 AM To: Tim Jonasson Subject: Fwd: "WORM MEDIANS' modifications requested by KSL From: Tsnovi@aol.com To: jtjonasson@la-quinta.org CC: jimwisener@dc.rr.com, mkirshner@dc.rr.com Sent: 6/14/2011 3:50:37 P.M. Pacific Daylight Time Subj: "WORM MEDIANS' modifications requested by KSL 0923 TO: Public Works Department La Quinta City Hall 78-495 Calle Tampico La Quinta, California Attention: Timothy R. Jonasson, P.E. My name is Edwin H. Novascone, a resident at 80655 Weiskopf, La Quinta, CA. I am opposed to the building of a "worm" median at the end of my street on Madison Street and am in favor of installing traffic lights as originally planned. I have lived at the above residence for over eleven years and make a left turn out the gate to Indio for the following reasons: JFK Hospital, Bank of America safe deposit box, Airport Blvd as a main access to Monroe and Jackson, HITS in Thermal, In and Out Burger, Cactus Jacks, and other eating spots, Greg Norman Golf Course, Produce markets are just some of the left turn uses of the Gate onto Madison. Requesting the modification on the basis that fewer units have been constructed at PGA West just does not stand up to inspection. The Hotel guests that would have increased traffic flow could not use the Madison gate as they would not be allowed into the residential gates without a homeowner resident okay. The traffic that would now not be able to turn left out the gate now will have to travel on PGA West Blvd causing further wear and tear on the street at the expense of the Master Association. The value of my property is negatively affected by a potential buyer for example that has horses stabled at of around the Polo grounds. Turning out to the right toward Trilogy and making a u-turn is not the answer. Such a U-turn is inviting an accident at the speeds of the autos now using Madison Street. In a life or death situation for an ambulance the fastest route to JFK hospital would be a left turn at a traffic light. If the patient dies as a result of the delay in getting to the hospital who is to blame or who is gets sued? If the Bonds on hand pay for the traffic lights why are we even discussing building "worms" and at what cost to the City? Thanks for your attention Edwin H. Novascone z U924 Edwin H. Novascone ,.a 0925 Debra Pearl r .. _. From: Ed Wimmer Sent: Wednesday, June 15, 2011 8:47 AM To: 'Jim Wisener' Cc: Debra Pearl Subject: RE: center left turn lane on Madison: WORM MEDIANS' modifications requested by KSL Hi Mr. Wisener, Thank you for this email. It will be added to the package that will be considered by City Council on June 21. Thanks, Ed Ed Wimmer, P.E. Principal Engineer, Development Services Phone: (760) 777-7075 Fax: (760) 777-7155 Our Mission... to enhance the quality of life in the City of La Quinta by providing word class customer care and the highest quality design, construction 6 maintenance of public 6 private projects that respect the natural beauty of the City. (0 Please consider the environment before printing this email. CONFIDENTIAL COMMUNICATION: This communication constitutes an electronic communication within the meaning of the Electronics Communications Privacy Act, 18 USC 2510, and its disclosure is strictly limited to the recipient intended by the sender of this message. This communication contains confidential and privileged material and is for the sole use of the intended recipient and receipt by anyone other than the intended recipient does not constitute a loss of the confidential or privileged nature of the communication. Any review or distribution by others is strictly prohibited. If you are not the intended recipient, please immediately notify me by telephone at (760) 777-7088, or by email at ewimmer(o)la-guinta.ord and delete all copies of this communication. Thank you in advance for your cooperation. From: Jim Wisener [mailto:jimwisener@dc.rr.com] Sent: Wednesday, June 15, 2011 7:41 AM To: Ed Wimmer Subject: center left turn lane on Madison: WORM MEDIANS' modifications requested by KSL Mr. Wimmer, The project as proposed should be postponed until more residents return from the summer so the residents have the opportunity to comment. This is a big issue for the voting residents at PGA WEST. The bigger issue is the speed both ways down Madison. Madison is used as an informal raceway. I have personally seen cars speeding down Madison that would scare anyone. The city is exposed to some legal actions based the dangerous speeds permitted on this road. With budgets cuts, we all understand that it is too difficult to post police to monitor the speeds but PLEASE consider a 4 way stop sign where the Legends and Weiskopf gate are located. A 4 way stop light would be better but we understand that the cost is expensive. But a 4 way stop sign might benefit all. Thank you, Jim Wisener 0926 80920 Weiskopf La Quinta, Ca 92253 0927 Debra Pearl From: Ed Wimmer Sent: Wednesday, June 15, 20118:38 AM To: 'uktola@aol.com' Cc: Debra Pearl Subject: RE: No left turn on Madison from PGA West Weiskopf Gate Hi Mr. Isaacs, Thank you for this email. This email will be added to the package that the City Council will consider on June 21. Thanks, Ed Ed Wimmer, P.E. Principal Engineer, Development Services Phone: (760)777-7075 Fax: (760) 777-7155 Our Mission... to enhance the quality of life in the City of La Quinta by providing world class customer care and the highest quality design, construction & maintenance of public & private projects that respect the natural beauty of the City. Please consider the environment before printing this email CONFIDENTIAL COMMUNICATION: This communication constitutes an electronic communication within the meaning of the Electronics Communications Privacy Act, 18 USC 2510, and its disclosure is strictly limited to the recipient intended by the sender of this message. This communication contains confidential and privileged material and is for the sole use of the intended recipient and receipt by anyone other than the intended recipient does not constitute a loss of the confidential or privileged nature of the communication. Any review or distribution by others is strictly prohibited. If you are not the intended recipient, please immediately notify me by telephone at (760) 777-7088, or by email at ewimmerAla-duinta.ord and delete all copies of this communication. Thank you in advance for your cooperation. From: uktola@aol.com [mailto:uktola@aol.com] Sent: Tuesday, June 14, 2011 5:22 PM To: Ed Wimmer Subject: No left turn on Madison from PGA West Weiskopf Gate eTM,TJrAririr'i 1i --Ti Since I have left the desert for the Summer, I am unable to attent the La Quinta City Council meeting later this month. However, I am adressing this email to you in order to express my concerns regarding the proposed building of a median along Masison with the effect of denying PGA West residents the opportunity to make a left hand turn from the Weiskopf gate. My principal concern is that this action will create more traffic to be driven west on both Weiskopf and Spanish Bay in order to reach PGA Blvd so that they can drive north on Jefferson. It will clearly create a traffic build up at the junction of PGA West/Jefferson and 54th Street. Your consideration of these concerns will be greatly appreciated. Bryan Isaacs (80915 Weiskopf) U928 Debra Pearl From: Ed Wimmer Sent: Wednesday, June 15, 2011 8:43 AM To: 'Mherman300@aol.com' Cc: Debra Pearl Subject: RE: Median Modifications of Madison St. @ PGA West Hi Mr. Herman, Thank you for this email. It will be added to the package to be considered by City Council on June 21. Thanks, Ed Ed Wimmer, P.E. Principal Engineer, Development Services Phone: (760) 777-7075 Fax: (760) 777-7155 Our Mission... to enhance the quality of life in the City of La Quinta by providing world class customer care and the highest quality design, construction & maintenance of public & private projects that respect the natural beauty of the City. Please consider the environment before printing this email. CONFIDENTIAL COMMUNICATION: This communication constitutes an electronic communication within the meaning of the Electronics Communications Privacy Act, 18 USC 2510, and its disclosure is strictly limited to the recipient intended by the sender of this message. This communication contains confidential and privileged material and is for the sole use of the intended recipient and receipt by anyone other than the intended recipient does not constitute a loss of the confidential or privileged nature of the communication. Any review or distribution by others is strictly prohibited. If you are not the intended recipient, please immediately notify me by telephone at (760) 777-7088, or by email at ewimmer(ala-duinta.oro and delete all copies of this communication. Thank you in advance for your cooperation. From: Mherman300@aol.com (mailto:Mherman300@aol.com] Sent: Wednesday, June 15, 2011 6:32 AM To: Ed Wimmer Subject: Median Modifications of Madison St. @ PGA West Your intent to make this intersection safer is a good one. However, you are impeding the ability of residents exiting from Weiskopf onto Madison St. -North from making their left turn. Furthermore, the proposed modification creates another dangerous situation when these residents need to make a U-turn further south on Madison St. Please reconsider the current plans in favor of installing a traffic light at this intersection. The property owners, of PGA West pay a disproportionately high level of property taxes and are entitled to a safe and convenient traffic flow at this site. Michael Herman 80690 Weiskopf La Quinta, CA 0929 Debra Pearl From: Ed Wimmer Sent: Wednesday, June 15, 2011 8:45 AM To: 'Kathy Kaufman' Cc: Debra Pearl Subject: RE: PGA West Madison Gate/Intersection Hi Mr. and Ms. Kaufman, Thank you for this email. It will be added to the package that City Council will consider on June 21. Thanks, Ed Ed Wimmer, P.E. Principal Engineer, Development Services Phone: (760)777-7075 Fax: (760) 777-7155 Our Mission ... to enhance the quality of life in the City of La Quinta by providing world class customer care and the highest quality design, construction & maintenance of public & private projects that respect the natural beauty of the City. it Please consider the environment before printing this email. CONFIDENTIAL COMMUNICATION: This communication constitutes an electronic communication within the meaning of the Electronics Communications Privacy Act, 18 USC 2510, and its disclosure is strictly limited to the recipient intended by the sender of this message. This communication contains confidential and privileged material and is for the sole use of the intended recipient and receipt by anyone other than the intended recipient does not constitute a loss of the confidential or privileged nature of the communication. Any review or distribution by others is strictly prohibited. If you are not the intended recipient, please immediately notify me by telephone at (760) 777-7088, or by email at ewimmer@la-ouinta.org and delete all copies of this communication. Thank you in advance for your cooperation. -----Original Message ----- From: Kathy Kaufman [mailto:kmk2650@yahoo.comj Sent: Wednesday, June 15, 20117:11 AM To: Ed Wimmer Subject: PGA West Madison Gate/]ntersection While we are against the plans as we understand them, we strongly believe taking a decision on this matter while the majority of the homeowners are away is incorrect. I'm sure once this is considered the decision will be delayed. By the way, it seems a bigger problem is the speed on Madison thus a light or stop signs would be more effective. Scott and Kathy Kaufman 80840 Weiskopf 0930 June 15, 2011 City of La Quinta P.O. Box 1504 La Quinta, California 92247 Attn: Thomas P. Genovese, City Manager City of La Quinta Council Members RE: KSL Land Application for Modifications to Madison Ave. Dear Mr. Genovese and City Council Members, EG9F M �n J �� JUN 1 6 2011 110 �IiY Gf EA �llINiA ' ryft MANAGER'S DEPT, We have lived at PGA West, Eagle Bend Development on a fulltime basis since March of 2004. We use the Madison Gate for all our entrances and exits. We have never had any problems with on coming traffic as we make our left hand turn on to Madison. The adding of stop lights and worm medians along our Madison Exits would be a horrible ideal. I ask the City, have there been any traffic studies ? Forcing us to exit Madison and then take a right would be foolish. As always, KSL and other developers appear to bring up their requests during the summer months, after most of our residents have returned to their summer homes. If nothing else, at this time we feel this "Application" should be put on hold until some time in November. Respectfully, Gary and Donna Swanson 80648 Bellerive La Quinta, CA 92253 0931 Wanda Wise -Latta From: BrooksideSwanson@aol.com Sent: Thursday, June 16, 2011 6:25 AM To: City Managers Office Cc: BrooksideSwanson@aol.com Subject: KSL Modifications to Madison Ave..: Attachments: CityofLaquinta.doc From: BrooksideSwanson@aol.com To: BrooksideSwanson@aol.com Sent: 6/16/2011 6:22:43 A.M. Pacific Daylight Time Subj: (no subject) Is 0932 RECEIVED June 15, 2011 JUN 16 10p PUBUC WORKS Public Works Department La Quinta City Hall 78495 Calle Tampico La Quinta, CA 92253 Reference: Raised Medians versus Traffic Lights on Madison Avenue As residents of PGA West living on Brae Burn Street, just off Madison Avenue, we strongly object to having medians constructed at the three locations identified on the Notice of Public Hearing Map. Preventing left turns out of these gates doesn't make any sense. It would only force us to turn right and make a u-turn somewhere further down Madison, thus likely causing a more dangerous situation. Furthermore, we use those gates all the time and there has never been enough traffic on Madison to cause more than a minor delay for a left turn. KSL is right in that fewer units have been constructed, therefore there is not that much traffic. Even traffic lights at this point in time are totally unnecessary. If a traffic light is needed anywhere, it would eventually be at Avenue 54 and Madison. For safety purposes, the speed limit along Madison should be lowered to prevent drivers from racing along that stretch. Respectfully, Mary Rathjen 55834 Brae Bum La Quinta, CA 92253 760-771-1814 krw#e@aol.com 0933 A RECEIVED 2011 JUN 16 PM 2 19 CITY OF LA QUINTA CIA PGA WEST_ CITY CLERK'S OFFICE 11? jp ) RESIDENTIAL ASSOCIATION, INC. �eG June 15, 2011LAD11 City of La Quinta112011 .0 P.O. Box 1504 ri l v or a uu;a I„ La Quinta, CA 92247 Attn: La Quinta City Council Members Thomas P. Genovese, City Manager RE: KSL Land I, LLC Application for Requested Modifications Hearing Date: June 21, 2011 Dear Members of the La Quinta City Council and Mr. Genovese, We are in receipt of the Notice of Public Hearing regarding the application from KSL Land I, LLC (KSL), to void their obligation to design and construct four (4) traffic signals and in the alternative, install raised medians that prohibit left turns in and out of various locations within PGA WEST. The primary purpose of this correspondence is to request that you deny KSL's plea to avoid fulfilling their obligation to install four traffic signals. On behalf of 1422 owners, and in the interest of their safety and the safety of others, PGA WEST Residential Association Inc., Board of Directors appeals to you to force KSL to adhere to their commitment. Please consider the following issues: 1) SAFETY — The proposed medians will have a negative impact on safety. Madison Avenue is the only thoroughfare in the subject area that extends from Avenue 60 to Hwy 111 — (and is purportedly going to go all the way to Interstate 10 in the future). As such, it invites excessive speed, which would be better controlled with traffic signals.. Additionally, residents, their guests, vendors and other extraneous vehicles will be forced to make `u turns' merging into high speed traffic, which would be mitigated with the traffic signals. Although current market conditions may not be conducive to growth, clearly in the future, Griffin Ranch, Trilogy, Andalusia, the Hideaway, Madison Club, the Quarry, etcetera, will expand, which will bring even more vehicular traffic. a 0934 54-320 Southern Hills, La Quinta, California 92253-5665, Telephone 760-771-1234 FAX 760-771-5125 Y 2) Emergency vehicle ingress and egress will be hindered. The thirty plus seconds to navigate up and around the median could mean life or death for someone. Access for Emergency vehicles should not be limited by raised concrete dividers in the road! 3) Tens of thousands of vehicles enter and exit PGA WEST to and from Madison Street, every month; traffic signals will control the distribution of said vehicles into the flow of traffic. 4) Finally, the proposed worm and pork chop median configurations present a tremendous inconvenience for those exiting or entering certain areas of PGA WEST. Why should owners who perhaps bought their homes with the understanding that a traffic control plan that included traffic signals, was imminent, be denied traffic signals, so that KSL be permitted to abort the plan in favor of a much less costly substitute? Even if the present circumstances do not seem to warrant the traffic signals, we expect the City Council to be looking toward the future, when growth and increased traffic are inevitable. If at a later date it is determined that the traffic signals are essential and KSL has been exonerated from fulfilling its obligation to install the traffic signals, that funding burden will unnecessarily fall on the tax paying citizens of La Quinta. If the aforementioned issues are not enough to convince you to deny KSL' S request, at minimum we petition you to re-evaluate the hearing date to address KSL's request. As you know many PGA WEST residents vacate their desert homes in the summer, but most return by November. Therefore, if you do not DENY this request, then please postpone the hearing until early November. Respectfully, ��0� Michael L. Walker CCAM PCAM General Manager For the Board of Directors „N 0935 rGnwEsTI FAIRWAYS ASSOCIATION June 15,2011 City of La Quinta P.O. Box 1504 La Quints, CA 92247 Attn: Thomas P. Genovese, City Manager City Council Members Re: KSL Land I, LLC Application for Requested Modifications Hearing Date: June 21, 2011 Dear Mr. Genovese and City Council Members: VIA EMAIL AND U.S. MAIL citymanagersoffice@la-quinta.org We are in receipt of the Notice of Public Hearing on the application of KSL Land I, LLC ("KSL") to eliminate its obligation to design and construct four traffic signals and to construct raised medians to restrict PGA WEST ingress and egress ("the Application'). It is respectively requested that the hearing on the Application be continued to a date convenient to the Council in November or December, 2011.. The facts supporting this request include the following: 1. Notice of the hearing has been insufficient to provide the approximately 3,200 residents of PGA WEST with time to evaluate the Application and provide meaningful comments. As is well !mown, over half of the Fairways homeowners are gone for the summer months and most of the seasonal, part-time residents do not start arriving until the end of October. It is likely that a large number of residents have not even received their notices, let alone been able to consider the issues involved. 2. The elimination of signals raises serious safety concerns that must be considered. It appears that the basis for elimination of the signals is reduced development within PGA WEST, but that alone, even if true, should not be controlling since traffic along Madison is not limited to PGA WEST residents, vendors and guests. 3. To our knowledge there has been no effort by KSL to reach out to the PGA WEST community to explain the need for the Application, the changes requested and to consider other options, including reducing the number of signals. A continuance would provide KSL with that opportunity. 4. We need an opportunity to examine the standing of KSL in connection with PGA WEST - development issues. While it may seem clear to KSL, there are questions relating to declarant rights and obligations under our governing documents that may be relevant to the Application. Post Office Box 1690 • La Quints, California 92247 • Phone (760) 776-5100 • Fax (760) 776-5111 0936 PGA WEST Fairways Association June 15, 2011 Page 2 of 2 Under the circumstances, the Fairways Association believes that a continuance of the hearing on the Application is in the best interests of all concerned and we see no prejudice to KSL. The signal requirement has been an obligation for many years, and a delay of the hearing for a few months cannot be material. It appears to be a pattern for developers to time hearings during the summer months when opposition might be expected to be minimized, and such scheduling should be avoided unless there is a compelling reason to move forward, which we are not aware of. Providing additional time will enable the Fairways, in conjunction with the Master Association and other Residential HOA's at PGA WEST, to communicate with our members and to work cooperatively with the City and KSL to address concerns so that issues that the City Council will have to deal with will be minimized, if not eliminated. We also' believe that if not already done, KSL should be required to engage traffic engineers to conduct a trafficlsafety study on the affected streets so that we are provided with an independent, expert opinion of what traffic controls are appropriate for current and anticipated development in the area, not just within PGA WEST. This study should be conducted during the busy season in the desert as opposed to the summer months when traffic is much lighter. Please forward this request to the members of the City Council for their consideration. Thank you in advance for your consideration on this request. Respectfully submitted, For the PGA WEST Fairways Association Deborah Brill President cc: ' Fairways Association Board of Directors M. Katherine Jenson, Esq. (via email: KJensonftutan.com) PGA WEST Master Association PGA WEST Residential Association, Inc. PGA WEST Residential 11 Association, Inc. 0937 Lawrence Y.C. Leong Janice L. Pratte PD JUN 16 2011 June 16, 2011 1044 N. Encanto Street Home:(714) 538-2734 e, CA 92669 Fax (714) 538-2734 Larry's Cell: (714)227-5319 Janice's Cell: (714)469-6139 Email: LarryLeong(a)KennedWenks.com JLPratte aol.com Attn: Thomas P. Genovese, City Manager City Council Members Via email citymanagersoffrce@la-quinta.org RE: KSL Land I, LLC Application for Requested Modifications Hearing Date: June 21. 2011 W ►�� Dear Mr. Genovese and City Council Members: 1/a0,1 We have received you Notice of a Public Hearing regarding the above noted issue and support the p�^WIs�, letter by Deborah Brill of the PGA West Fairways Association on every point. &A � Upon reading this notice it seemed absurd that such a major action would be considered at a time when most residents are not present in La Quinta. In addition to Ms. Brill's comments we would like to add that the inability of residents to easily exit the gated property is a major safety hazard on many counts. The first count is incase of a relatively major disaster that would cause all residents to attempt leaving the property simultaneously. With only a few avenues of egress, and most of them requiring a turn in a direction opposite of the most desirable, tragedies would occur. The second count; a right hand only turn onto Madison would cause every driver to turn left at their earliest convenience, either legally or illegally. More accidents would assuredly occur than any traffic signal could prevent. Additionally, what about the old adage "if it's not broken don't fix it"? At a time when financial resources are strained, why should any community consider such a useless expenditure?? Think again, please. Sincerely, Janice Pratte & Larry Leong M. Wanda Wise -Latta From: Jlpratte@aol.com Sent: Thursday, June 16, 2011 1:16 PM To: City Managers Office Subject: Letter to Board re: June 21 meeting Attachments: city council letter re madison right tum.doc Please find our letter to the LQ Board regarding the PGA West traffic signal hearing sponsored by KSL. Janice Pratte 0939 Debra Pearl From: Ed Wimmer Sent: Thursday, June 16, 2011 7:50 AM To: Debra Pearl Subject: FW: KSL MODIFICATION HEARING Please print out and include in the City Council packet for KSL item Ed Wimmer, P.E. Principal Engineer, Development Services Phone: (760) 777-7075 Fax: (760) 777-7155 Our Mission... to enhance the quality of life in the City of La Quinta by providing world class customer care and the highest quality design, construction & maintenance of public & private projects that respect the natural beauty of the City. (0 Please consider the environment before printing this email CONFIDENTIAL COMMUNICATION: This communication constitutes an electronic communication within the meaning of the Electronics Communications Privacy Act, 18 USC 2510, and its disclosure is strictly limited to the recipient intended by the sender of this message. This communication contains confidential and privileged material and is for the sole use of the intended recipient and receipt by anyone other than the intended recipient does not constitute a loss of the confidential or privileged nature of the communication. Any review or distribution by others is strictly prohibited. If you are not the intended recipient, please immediately notify me by telephone at (760) 777-7088, or by email at ewimmer0l"uinta.om and delete all copies of this communication. Thank you in advance for your cooperation. - From: Tim Jonasson Sent: Wednesday, June 15, 2011 5:47 PM To: 'BRUCE HOESMAN' Cc: Ed Wimmer Subject: RE: KSL MODIFICATION HEARING Mr. Hoesman — We will include this with our staff report. Thank you for taking the time to write the City. Tim Jonasson, PE Public Works Director/City Engineer City of La Quinta (760)777-7042 ti onassonnla-quinta.org From: BRUCE HOESMAN [mailto:hoesy@verizon.net] Sent: Wednesday, June 15, 2011 4:07 PM To: Tim Jonasson; MIRV KIRSHNER Subject: KSL MODIFICATION HEARING MR. JONASSON, THANK YOU FOR FORWARDING TO MIRV KIRSHNER THE NOTICE OF HEARING ON TUESDAYJUNE 21, 2011 AND DETAILS. MERV IS MY NEIGHBOR AND INFORMED ME SINCE I AM AWAY FOR THE SUMMER. ,.n 0940 I WOULD APPRECIATE YOUR SEEING THAT THIS EMAIL IS INCLUDED IN THE PUBLIC RESPONSE TO THEIR PROPOSAL AT THE HEARING. FIRST, LET ME BE CLEAR THAT I, AND EVERY ONE OF MY NEIGHBORS, VEHEMENTLY OPPOSE WHAT KSL IS ATTEMPTING WITH THE WORM, THUS NOT ALLOWING MEMBERS OR EMERGENCY VEHICLES TO EXIT PGA WEST AND TURN LEFT(NORTH) ONTO MADISON FROM THE WING FOOT GATE. NOT ONLY WOULD THIS BE TERRIBLY INCONVENIENT FOR US AND MEAN SAFETY PROBLEMS FOR EMERGENCY VEHICLES, WE'RE ALSO TALKING ABOUT TRAFFIC JAMS OF EPIC PROPORTIONS. ACCORDING TO PGA WEST SECURITY, IN ONE MONTH ALONE OVER 40,000 CARS ENTER AND EXIT THAT GATE! OVER 40,000! IMAGINE ALL THOSE CARS BEING FORCED TO MAKE A RIGHT TURN AND THEN A U TURN? TALK ABOUT A MESS, INCONVENIENCE AND DELAY —BUT WHAT HAPPENS WHEN AN EMERGENCY VEHICLE NEEDS TO DO IT AND THERE'S A LINE OF CARS WAITING TO MAKE A U TURN? I KNOW THEY HAVE SIRENS, BUT WE ARE STILL ASKING FOR AN UNSAFE SITUATION. PLUS, WE CAN ADD TO THE CONFUSION ALL THE PGA WEST RESIDENTS NORMALLY TURNING LEFT AT THAT LIGHT ALREADY TO ENTER THE NORMAN COMPLEX? ADD THAT TO EVERYONE TRYING TO MAKE U-TURNS AND WE WOULD HAVE TRAFFIC BACKED UP TO 54TH STREET ALL DAY EVERY DAY. NO ONE WANTS THAT. ALSO, WHILE I WAS SPEAKING WITH PGA WEST SECURITY, I WAS INFORMED THAT NO ONE CAN EVER RECALL A TRAFFIC ACCIDENT AT THAT GATE. SO, IF IT'S NOT BROKE, MAYBE WE SHOULDN'T FIX IT. BUT, WE CERTAINLY CAN'T APPROVE WHAT KSL HAS PROPOSED. I BELIEVE IT SIMPLY NEEDS MORE STUDY. SINCERELY, BRUCE J. HOESMAN ,n Z 0941 Wanda Wise -Latta From: Jim + Barbara Lambert <jnblambert212@hotmail.com> " Vv Sent: Thursday, June 16, 2011 1:57 PM To: Council; Tom Genovese Subject: Madison Street worm medians Honorable Mayor, City Council and Mr. Genovese, As residents of La Quinta, and specifically PGA West, we must protest the proposed installation of Worm medians on Madison Ave. at the exits of PGA West. Elimination of the ability to cross Madison at the Legends gate / Weiskopf Way gate effectively cuts off access between those parts of the community. Instead of crossing the road, we would be required to detour at least a mile to make a u turn to the other side of the road. In addition, the elimination of left turns out of Winged foot, and into Black Diamond means a mile long detour with a u turn. Within PGA West, traffic would increase on Spanish Bay, a street not currently suited to the amount of traffic it carries, due to residents not being able to turn north on Madison. If the existing road configuration is not acceptable, we feel the previously planned and bonded traffic light installations are a more acceptable solution. James and Barbara Lambert 81270.Legends Way La Quinta, CA 92253 0942 Ed Wimmer From: Loren McClanathan <Imcclanathan@gmail.com> Sent: Thursday, June 16, 2011 6:12 PM To: Ed Wimmer Subject: Public Hearing Regarding Traffic Signals on Madison at PGA West Attachments: FairwaysLetterto City 6-15-11.pdf As a resident of PGA West I want to support the point of view sent you in a letter from Deborah Brill, President of the PGA West Fairways Association (attached) suggesting that the proposed public hearing be postponed. I support all of her reasons for postponing this meeting and I certainly do not support the limitations on left turns exiting the Madison gates at PGA West. I personally don't think that any changes are required and the intersections are safe as they are today without traffic signals or turn limitations. Loren McClanathan 80859 Spanish Bay La Quinta OU 0943 Ed Wimmer From: Richard Adler <richardadlerca@aol.com> Sent: Thursday, June 16, 2011 4:55 PM To: Ed Wimmer Subject: PGA West - Madison Gate I am writing in support of Deborah Brill's requesting this issue be postponed. Cutting off the entrance and exit of PGA West to Madison will create a dangerous situation. Also, as a result of putting a median on Madison, will detour all traffic to the one main street at the Weiskopf Gate, thereby causing congestion this small street, that will be dangerous and very inconvenient. I can's see how the benefits will exceed the negatives to changing the existing Madison Street median. Respectfully, Richard Adler 80808 Spanish Bay La Quinta n ME Ed Wimmer From: Bob Brown <taecbrown@dc.rr.com> Sent: Thursday, June 16, 2011 3:40 PM To: Ed Wimmer Subject: Notice of Hearing -June 21 -KSL Request Dear Mr. Wimmer: I am a La Quinta resident of PGA West and reside at 80-844 Spanish Bay, La Quinta I am aware that the President of our Association has submitted a letter to the City Manager requesting a postponement of this hearing until this coming November and December. I strongly agree with this request. However, if the hearing is not postponed I want to express my position on the request and proposal contained in the Notice of Hearing. I am clearly not in favor of spending our tax money to install a raised "worm median" for the access in to PGA West Weiskopf and Legends gates. I believe that the city must take a long term view of this situation. Clearly a "worm median" is an interim solution fraught with problems so why spend the money on it. The problems Homeowners, landscapers, pool cleaners, waste management vehicles,etc cross Madison on a daily basis. Having to make a right or left turn and the a U-Turn has significant safety implications as well as a big inconvenience for the residents of PGA West and their service people. Additionally, having to make a U-turn on a major street is even more precarious than what we face today. The current residents of PGA West, who live on the South West end, will more than likely turn on to Weiskopf Way or Spanish Bay. Those who turn on to Weiskopf will have to turn right on Meadowbrook and then left on to Spanish Bay. Spanish Bay already has more traffic than it was designed for and this would make the conditions worse. I believe KSL ,with the City's approval, was involved in having the location of the West Weiskopf Gate moved to Spanish Bay even though Weiskopf Way was designed for thru traffic including small roundabouts to control speed. Emergency vehicles taking patients from a home on the west side of Madison will lose precious time in getting their patient(s) to the hospital. Speeding on Madison especially at night is an issue. At the time when gas prices are at their highest levels you're asking everyone to add miles and time to their trips. Although each trip is a small amount, it adds up quickly. The residents on the East Side of Madison are essentially being cutoff from the rest of the development. I urge the Council to agree to the postponement. If it does not I suggest consideration of installing the light now or make it a four way STOP. Either of these would solve all of the problems mentioned above. Thank you for time and consideration of these issues. Robert J. Brown 80-844 Spanish Bay La Quinta, CA 92253 0945 June 16, 2011 City of La Quinta P.O. Box 1504 La Quinta, CA 92247 Attn: City Council Members Thomas P. Genovese, City Manager Subject: Notice of Public Hearing, June 21 @ 7:00 p.m. Dear Mr. Genovese and Council Members, I am responding to the Notice of Public hearing that was sent out recently to notify PGA residents of the Public Hearing on June 21, 2011 with regard to the modifications proposed by KSL. First I would like to say that the timing on this was very cleverly planned by KSL, when they knew that the majority of residents would be out of the valley for the off season. Also, with such short notice from the city, even if someone were to try to get here for the hearing or to respond, they were not given enough time to do so appropriately, as most probably have not even received the notice yet. That being said, I find this proposal to be selfish and self serving on the part of KSL. This community was built according to plan which KSL was involved in and profited from. Density should not be an issue here, what this proposal would do is basically to cut this community in half. There has long been a safety need for traffic signals, particularly at the Legends/Weiskopf gates. Has there ever been a viable traffic study done during "season" to determine the volume of cars that go from the Legends gate across to the Masters Series gate on Weiskopf and visa versa, as well as the number of left turns made from PGA West onto Madison? I think you will find that it is a large number of cars on a daily basis. The other safety issue is that with no lights on Madison, cars coming and going on Madison speed at such a rate that you are taking your life in your hands to turn onto or cross Madison, and at night it becomes a virtual speedway. Another concern is, if cars cannot turn onto Madison, they will by default have to eventually travel up Spanish Bay to get to the gate and exit via PGA Blvd. Herein is another major problem which was allowed by KSL and apparently approved by the La Quinta City Council. Weiskopf was designed as an extra wide street with round -about traffic breaks to handle traffic flow, and the entrance gate was originally planned to enter from PGA Blvd. onto Weiskopf with the back gate exiting onto Madison from Weiskopf. Somewhere along the way, a few folks with a lot of money somehow got that gate moved to Spanish Bay. Spanish Bay is a narrow residential street, not meant for that kind of traffic load and Weiskopf is not being utilized as it was designed to be. This proposal just causes even more traffic burden onto Spanish Bay, which makes no sense at all. The proposed elimination of the need for these traffic signals seems to benefit no one but KSL. In the future as this community continues to grow with the eventual development of ,u 0946 June 16, 2011 Page 2 of 2 Eden Rock, those traffic signals are going to be even more important for traffic flow and for safety reasons. Perhaps the solution would be to first conduct a proper traffic study during season, paid for by KSL, to determine the real needs of the community. Perhaps the number of lights could be reduced if some of the areas were determined not to have the traffic flow volume to justify the need. There needs to be some way to slow traffic on Madison somewhat and still allow residents of PGA West the ability to enter and exit the community safely. Please keep in mind that the Private clubhouse, the Stadium clubhouse and the PGA West health club and tennis facility require residents on the East side of Madison to cross over to the West side, across Madison, to have access to those facilities. They should be able to do so, safely, with a traffic signal, as was the original plan from the beginning development of this community. This hearing should also be postponed until season to allow all residents of PGA West to have the ability to participate in this process. I believe KSL planned this Application for the off season so it would slip by unnoticed. I would appreciate if the Council would take into consideration these suggestions. Thank you. Best Regards, Susan C. Brown 80-844 Spanish Bay La Quinta, CA 92253 0947 Page 1 of 2 TO: Public Works Department RECEIVED La Quinta City Hall SUN 16 1ofl 78-495 Calle Tampico La Quinta, California Pueucwo"', Attention: Timothy R. Jonasson, P.E. My name is Edwin H. Novascone, a resident at 80655 Weiskopf, La Quinta, CA. I am opposed to the building of a'worm" median at the end of my street on Madison Street and am in favor of installing traffic lights as originally planned. I have lived at the above residence for over eleven years and make a left turn out the gate to Indio for the following reasons: JFK Hospital, Bank of America safe deposit box, Airport Blvd as a main access to Monroe and Jackson, HITS in Thermal, In and Out Burger, Cactus Jacks, and other eating spots, Greg Norman Golf Course, Produce markets are just some of the left turn uses of the Gate onto Madison. Requesting the modification on the basis that fewer units have been constructed at PGA West just does not stand up to inspection. The Hotel guests that would have increased traffic flow could not use the Madison gate as they would not be allowed into the residential gates without a homeowner resident okay. The traffic that would now not be able to turn left out the gate now will have to travel on PGA West Blvd causing further wear and tear on the street at the expense of the MasterAssociation. The value of my property is negatively affected by a potential buyer for example that has horses stabled at of around the Polo grounds. Turning out to the right toward Trilogy and making a u-turn is not the answer. Such a U-turn is inviting an accident at the speeds of the autos now using Madison Street. In a life or death situation for an ambulance the fastest route to JFK hospital would be a left turn at a traffic light. If the patient dies as a result of the delay in getting to the hospital who is to blame or who is gets sued? If the Bonds on hand pay for the traffic lights why are we even discussing building 'Worms" and at what cost to the City? T anks ffo1`r yg attention, Edwin H. Novascone l 0948 Tuesday, June 14, 2011 AOL: Tsnovi Debra Pearl From: Ed Wimmer Sent: Thursday, June 16, 2011 1:22 PM To: Debra Pearl Subject: FW: KSL MODIFICATION HEARING Please include in Council packet for KSL Hearing Ed Wimmer. P.E. Principal Engineer, Development Services Phone: (760)777-7075 Fax: (760) 777-7155 Our Mission... to enhance the quality of life in the City of La Quints by providing world class customer care and the highest quality design, construction & maintenance of public & private projects that respect the natural beauty of the City. (0 Please consider the environment before printing this email CONFIDENTIAL COMMUNICATION: This communication constitutes an electronic communication within the meaning of the Electronics Communications Privacy Act, 18 USC 2510, and its disclosure is strictly limited to the recipient intended by the sender of this message. This communication contains confidential and privileged material and is for the sole use of the intended recipient and receipt by anyone other than the intended recipient does not constitute a loss of the confidential or privileged nature of the communication. Any review or distribution by others is strictly prohibited. If you are not the intended recipient, please immediately notify me by telephone at (760) 777-7088, or by email at ewimmerOla-cuinta.oro and delete all copies of this communication. Thank you in advance for your cooperation. From: Tim Jonasson Sent: Thursday, June 16, 2011 12:00 PM To: 'Glenn Hart' Cc: mkirshner@dc.rr.com; Ed Wimmer Subject: RE: KSL MODIFICATION HEARING Mr. Hart —Thank you and we will include Mr. Hoesman's email in our staff report. Tim Jonasson, PE Public Works Director/City Engineer City of La Quinta (760)777-7042 ti onassongla-quinta.org From: Glenn Hart [mailto:glenn2@orepac.comj Sent:. Thursday, June 16, 2011 8:55 AM To: Tim Jonasson Cc: mkirshner@dc.rr.com Subject: FIN: KSL MODIFICATION HEARING Mr. Jonasson, The enclosed email from Mr. Housman, completely outlines my objections to the proposed Madison Ave. traffic design. The issues of safety, inconvenience and disruption at the Wingfoot intersection, are very clearly outlined. I hope that the city of La Quinta, might consider a traffic signal for the intersection if any change is to be planned. Please include my objection to this proposal at your upcoming, KSL Modification Hearing. n 1 0949 Thanks for your attention in this matter Glenn Hart 54111 Southern Hills La Quinta, CA. 92253 From: mkirshner@dc.rr.com [mailto:mkirshner@dc.rr.com] Sent: Thursday, June 16, 2011 7:32 AM To: Glenn Hart Subject: Fw: KSL MODIFICATION HEARING Glenn , Jonasson is the Director of Public Works and I assume works for the City MGr and the council. attached is an e mail from my neighbor Bruce Hoesman who is the third house west of yours. I am sure your a mail will be beneneficial to all Thanks Mery Mervyn E Kirshner 54063 Southern Hills La Quinta, Ca 92253 Ph (760) 564-8752 Cell (760) 408-9814 Ern mkirshner edc.rr.com -- Original Message -- a.. ..+' n ,i;; iiniji! tilyi(t"tli�R pil E,"; ', lii{{;! t ,. �1,11 n'*""--,..h« From,,, t bt ;li iL;r la.ii.!.a ili.l€ !.i.iii,E €!S,lWI si :III1 AiWLw J To: tionasson(a)la-auinta.org ; MIRV KIRSHNER Sent: Wednesday, June 15, 2011 4:07 PM Subject: KSL MODIFICATION HEARING MR. JONASSON, THANK YOU FOR FORWARDING TO MIRV KIRSHNER THE NOTICE OF HEARING ON TUESDAY JUNE 21, 2011 AND DETAILS. MERV IS MY NEIGHBOR AND INFORMED ME SINCE I AM AWAY FOR THE SUMMER. I WOULD APPRECIATE YOUR SEEING THAT THIS EMAIL IS INCLUDED IN THE PUBLIC RESPONSE TO THEIR PROPOSAL AT THE HEARING. FIRST, LET ME BE CLEAR THAT I, AND EVERY ONE OF MY NEIGHBORS, VEHEMENTLY OPPOSE WHAT KSL IS ATTEMPTING WITH THE WORM, THUS NOT ALLOWING MEMBERS OR EMERGENCY VEHICLES TO EXIT PGA WEST AND TURN LEFT(NORTH) ONTO MADISON FROM THE WINGFOOT GATE. NOT ONLY WOULD THIS BE TERRIBLY INCONVENIENT FOR US AND MEAN SAFETY PROBLEMS FOR EMERGENCY VEHICLES, WE'RE ALSO TALKING ABOUT TRAFFIC JAMS OF EPIC PROPORTIONS. ACCORDING TO PGA WEST SECURITY, IN ONE MONTH ALONE OVER 40,000 CARS ENTER AND EXIT THAT GATE! OVER 40,0001 IMAGINE ALL THOSE CARS BEING FORCED TO MAKE A RIGHT TURN AND THEN A U TURN? TALK ABOUT A MESS, INCONVENIENCE AND DELAY —BUT WHAT HAPPENS WHEN AN EMERGENCY VEHICLE NEEDS TO DO IT AND THERE'S A LINE OF CARS WAITING TO MAKE A U TURN? I KNOW THEY HAVE SIRENS, BUT WE ARE STILL ASKING FOR AN UNSAFE SITUATION. „4 2 0950 PLUS, WE CAN ADD TO THE CONFUSION ALL THE PGA WEST RESIDENTS NORMALLY TURNING LEFT AT THAT LIGHT ALREADY TO ENTER THE NORMAN COMPLEX? ADD THAT TO EVERYONE TRYING TO MAKE U-TURNS AND WE WOULD HAVE TRAFFIC BACKED UP TO 54TH STREET ALL DAY EVERY DAY. NO ONE WANTS THAT. ALSO, WHILE I WAS SPEAKING WITH PGA WEST SECURITY, I WAS INFORMED THAT NO ONE CAN EVER RECALL A TRAFFIC ACCIDENT AT THAT GATE. SO, IF IT'S NOT BROKE, MAYBE WE SHOULDN'T FIX IT. BUT, WE CERTAINLY CAN'T APPROVE WHAT KSL HAS PROPOSED. I BELIEVE IT SIMPLY NEEDS MORE STUDY. SINCERELY, BRUCE J. HOESMAN ,M 3 0951 Ed Wimmer From: Wanda Wise -Latta Sent: Thursday, June 16, 2011 2:10 PM To: Ed Wimmer Subject: FW: Did you get the email below?? Wanda Wise -Latta Executive Assistant City of La Quinta 760-777-7030 Office of. the City Council 760-777-7100 Office of the City Manager 760-777<7101 Fax From: Jim Wisener [mailto:jimwisener@dc.rr.com] Sent: Thursday, June 16, 20112:05 PM To: Council Subject: Mr. Wimmer, The project as proposed should be postponed until more residents return from the summer so the residents have the opportunity to comment. This is a big issue for the voting residents at PGA WEST. The bigger issue is the speed both ways down Madison. Madison is used as an informal raceway. I have personally seen cars speeding down Madison that would scare anyone. The city is exposed to some legal actions based the dangerous speeds permitted on this road. With budgets cuts, we all understand that it is too difficult to post police to monitor the speeds but PLEASE consider a 4 way stop sign where the Legends and Weiskopf gate are located. A 4 way stop light would be better but we understand that the cost is expensive. But a 4 way stop sign might benefit all Thank you, Jim Wisener 80920 Weiskopf La Quinta, Ca 92253 0952 Ed Wimmer From: Jim Ammerman <rianammerman@gmail.com> Sent: Thursday, June 16, 2011 2:55 PM To: Ed Wimmer Cc: Bob Brown Subject: PGA West Median Construction Regarding the Public Hearing on this subject Tuesday, June 21, we would like to request a postponement of this meeting to give us (the homeowners) a little more time to understand the exact nature of this project and to prepare our comments. Many PGA West residents have left for the summer and everyone deserves the right to be heard. Thank you, James & Rian Ammerman 80967 Spanish Bay N 0953 ❖ Lawrence Y.C. Leong 1044 N. Encanto Street Home:(714) 538-2734 Janice L. Pratte Orange, CA 92669 Fax (714) 538-2734 Larry's Cell: (714)227-5319 Janice.'s Cell: (714)469-6139 Email: LarryLeongCilKennedvJenks.com JLPratteaaol.com June 16, 2011 Attn: Thomas P. Genovese, City Manager City Council Members RE: KSL Land I, LLC Application for Requested Modifications Hearing Date: June 21. 2011 Dear Mr. Genovese and City Council Members: Via email citymanagersoffice@la-quinta.org NL, ay C 66tS1 to k CM vto C �(� We have received you Notice of a Public Hearing regarding the above noted issue and support the letter by Deborah Brill of the PGA West Fairways Association on every point. Upon reading this notice it seemed absurd that such a major action would be considered at a time when most residents are not present in La Quinta. In addition to Ms. Brill's comments we would like to add that the inability of residents to easily exit the gated property is a major safety hazard on many counts. The first count is in case of a relatively major disaster that would cause all residents to attempt leaving the property simultaneously. With only a few avenues of egress, and most of them requiring a turn in a direction opposite of the most desirable, tragedies would occur. The second count; a right hand only turn onto Madison would cause every driver to turn left at their earliest convenience, either legally or illegally. More accidents would assuredly occur than any traffic signal could prevent. Additionally, what about the old adage "if it's not broken don't fix it"? At a time when financial resources are strained, why should any community consider such a useless expenditure?? Think again, please. Sincerely, Janice Pratte & Larry Leong 0954 Wanda Wise -Latta From: Jlpratte@aol.com Sent: Thursday, June 16, 2011 1:16 PM To: City Managers Office Subject: Letter to Board re: June 21 meeting Attachments: city council letter re madison right turn.doc Please find our letter to the LQ Board regarding the PGA West traffic signal hearing sponsored by KSL. Janice Pratte 0955 Ed Wimmer From: paulamatos1@vzw.blackberry.net Sent: Thursday, June 16, 2011 10:23 PM To: Ed Wimmer Subject: No left turn onto Madison As a resident living full time on Spanish Bay in PGA West, I wish to say what a terrifically BAD idea a NO LEFT turn out of the Weiskopf Gate onto Madison is! I invariably use that gate to leave PGA West. What's south to my right? NOTHING. What's to my left or straight ahead? ALL commercial areas, the freeway, access to all of the western valley and half my friends at PGA West. Plus, due to light traffic and clear visibility, it's a safe and easily negotiated left turn. Sent from my Verizon Wireless BlackBerry Ed Wimmer From: Gloria Whitman <gwhitman@dc.rr.com> Sent: Friday, June 17, 2011 7:06 AM To: Ed Wimmer Subject: Public Hearing Please postpone this hearing until further evaluation I use the back gate on Madison and either turn left or go straight across to the Legends gate. A signal there sounds great if residents of PGA West can still turn left or go straight across the street. I feel forcing people to turn right and then make a U-turn to go North is not helping the situation at all. Thank you, Gloria Whitman PGA West 09 7 Ed Wimmer From: Brent Beeler <brentbeeler@gmail.com> Sent: Thursday, June 16, 2011 10:29 AM To: Ed Wimmer Subject: Madison Ave changes My wife and I live in PGA West and do not support the proposal to change the turn lanes on Madison. Why would the City want to add an inconvenience to the residents? Please help us avoid making u turns on a busy street. Thank you, Brent Beeler 80355 Weiskopf La Quinta, CA 760 619 2544 0958 Ed Wimmer From: Dan Rendino <danrendino@gmail.com> Sent: Thursday, June 16, 2011 2:48 AM To: Ed Wimmer Subject: Proposal for Madison Ave Changes Dear Sir I have been made aware of the proposed no left turn on Madison form the Weiskopf gate at PGA West. I live on Weiskopf and feel that this addresses a problem that does not exist. I am not aware that there is any other comparable development that has such a restriction. It just makes no sense at all. Who is driving this and what is the accident data that shows that this is a major issue? Why is this an issue at all, and why is it being brought up when most of the residents are away? It would seem to me that if there were to be changes a traffic light would be a better solution and that KSL should be responsible as they were the original developers. I urge you to vote against the current no -left turn proposal. At the very least,the proposal should be tabled until the majority of the residents are back in the desert, and can present their objections, which are numerous. Dan Rendino 760.880.3275 Sent from my Pad 09b9 Ed Wimmer From: RASseltzer@aol.com Sent: Thursday, June 16, 2011 1:31 PM To: Ed Wimmer Cc: taecbrown@dc.rr.com; caseylq@verizon.net Subject: KSL Hearing - Madison Signals Dear Sirs Please accept this email as our full support of Deborah Brill's letter requesting a postponement of the KSL hearing until November 2011. The issues involved in KSL's request require significant study and input from the PGA West residents, input that is practically impossible to obtain in a timely manner with so many of our residents away for the summer (a fact well know to KSL and, no doubt, their motivation to request a hearing when residents/potential opposition are so widely dispersed geographically) KSL, having already booked their profits from the sale of lots at PGA West, is now proposing altering the traffic patterns within PGA West to the detriment of the residents, just so KSL can save money. To suggest that reducing their obligations at the expense of increased intra community trips, increased travel distance and time to go north on Madison, and increased inconvenience for the residents that bought their homes with the understanding of KSL's obligations is unconscionable! In the event that the hearing cannot be postponed 1 implore you to reject KSL application. Richard and Casey Seltzer 80855 Weiskopf La Quinta, CA 92253 503 709-8338 oyso Ed Wimmer From: Phil Mitchell <pjmitchell@bendcable.com> Sent: Friday, June 17, 2011 8:58 AM , To: Ed Wimmer Cc: 'Bob Brown' Subject: Madison Street Modification/KSL Dear Council Members, This letter is in regards to the request by KSL to terminate their previous obligations of traffic control on Madison Street south of Avenue 54. 1 am requesting that the council either continues the hearing until post November 201.1 or denies the motion by the applicant and requires the original conditions of development to be completed. My reasons are first, it is too obvious that the meeting has been scheduled at a time when it is common knowledge the residents of the area will not be available for objection or discussion due to seasonal travel and second, if the requirement of traffic control was put in place by the City as a condition of development why would there not be the need today for said traffic control after the development has been completed? It is very clear that the request by the applicant is slanted toward only the cost savings of the original requirements by the City compared to the proposed alternatives rather than the true traffic control and safety of Madison Street and subsequent streets off Madison Street. The volume of traffic may not be as estimated prior to development by what about the speed of traffic on Madison Street? Raised medians do not resolve speed issues. Thank you, Phil Mitchell 80841 Spanish Bay La Quinta, Ca 92253 U9bl From: jonell magnus <alwaysinsandals@verizon.net> Sent: Thursday, June 16, 2011 1:02 PM To: City Managers Office; Tim Jonasson; Bryan McKinney; City Clerk Mail Cc: 'Wood, Marcus'; james.folmer@thedesertsun.com; j magnus@verizon.net Subject: Miles Median Project in La Quinta/Indio Mayor, City Council Members, Tim Jonasson, and Bryan McKinney: We want to extend our deepest appreciation and thanks for the completion of the Miles median project in front of John Glenn Middle School. Our journey began more than 5 years ago when our oldest daughter was attending John Glenn Middle School and was in 8th Grade. Our daughter has just graduated from La Quinta High School and our youngest has just finished at John Glenn. Time has flown byl We recall countless meetings, emails, and phone conversations with the Mayors office and Public Works while all involved attempted to get our arms around the ownership and responsibility issues. This has been a very long process. However, we are respectful that the City of La Quinta and their representatives listened to the citizens and continued to work thru the long effort and expense seeing the completion of this project. We are proud to live and work in La Quints and are so pleased with the continued attentiveness that city representatives and staff members take while working together with the residents. We feel it represents the best of residents and city government working together toward a positive outcome. Our sincere appreciation and Thank you to all involvedl Jonell and Jeff Magnus 78495 Via Sevilla La Quints, CA 92253 760 404-7349 0962 T-it(t 4 4v Qum& MEMORANDUM TO: The Honorable Mayor and City Council Members FROM: 41mothy Jonasson, Public Works Director DATE: June 21, 2011 SUBJECT: Agenda Item: Public Hearing 1 PUBLIC HEARING TO CONSIDER A RESOLUTION ADDING CERTAIN ALTERNATIVE CONDITIONS OF APPROVAL TO FOUR TRACT MAPS ALLOWING THE DESIGN AND CONSTRUCTION OF RAISED MEDIANS IN LIEU OF TRAFFIC SIGNALS FOR TRACT MAP NOS. 25500-4, 28603-1, 28838-1, AND 29147- 1, KSL LAND CORPORATION, AND APPROVING A CASH DEPOSIT FOR THE REMAINING OFFSITE IMPROVEMENTS ASSOCIATED WITH TRACT 28960 Attached is additional correspondence received by the Public Works Department on this item since the Agenda packets were delivered to the Mayor and.Council Members. 111 0960' RECEMPn John J. Kramer 80649 Oak Tree JUN 10 nm La Quinta, CA 92253 (505) 988-4797 (New Mexico phone number) wo4-s June 15, 2011 Timothy R. Jonasson, P.E. Public Works Department La Quinta City Hall 78-495 Calle Tampico La Quinta, CA 92253 Subject: Resolution for adding certain alternative conditions to four subdivision tract maps at PGA West Dear Mr. Jonasson: We are residents of PGA West during five winter months. PGA West recently, through a revised opening system, has made the Madison Avenue exit very accessible and convenient: Most all traffic out of the exit to Madison Street across from Griffin Ranch makes a left-hand turn primarily because most shopping, activities and places of interest are north on Madison Street. If that exit were to become a right-hand turn only, I am quite certain it will result in many illegal left-hand turns or right-hand turns with an immediate U-turn in order to travel north. I strongly urge that left-hand turns not be prohibited. This is what we are doing now and I haven't seen any traffic problems or dangerous situations. We appreciate your consideration. Sincerely, ..f 0965 Wise -Latta From: Kristina Warwick <kristina.warwick@gmail.com> Sent: Tuesday, June 21, 2011 2:40 PM To: Council Cc: Tom Genovese Subject: Madison Avenue Proposals and PGA West Hi, I recently learned of the proposal to install a raised median on Madison in front of the Legends Gate. As a homeowner behind the Legend's Gate, I am opposed to this action. This median would segregate the PGA West communities on the east side of Madison from the rest of the development where the clubhouses are located as well as other PGA West friends. We would become the ugly step children of the community as our access to the community facilities would be hindered. This would result in decreased property values as our developments would be considered secondary to those on the west side of Madison. In addition, this road change would increase cost to our vendors due to increased mileage to go back and forth between the communities on either side of Madison which in turn would be passed on to our community and residents alike. Frankly, I am not even understanding why any sort of traffic control is needed in these areas on Madison, but to restrict our ease of access to our community is unfair. We are one community. And to make the public hearing after the "season" is over and may residents leave for cooler climes is wrong. Sincerely, Kristina Warwick 81120 Chanticleer La Quinta, CA t 0964 Ed Wimmer From: 6fit7patrick@viaclix.com <bfiizpatdckl@aol.com> Sent: Friday, June 17, 2011 10:07 AM To: Ed Wimmer Cc: taecbrown@dc.rr.com Subject: Re: Notice of Public hearing Attachments: FairwaysLetter_to_City_8-15-11111.pdf Dear Mr. Genovese and City Council Members: I live in the Weiskopf community of PGA West at the address below. I respectively request that the public hearing on the Application of KSL Land I, LLC ("KSL") be continued to a date covenient to the Council in November or December 2011. The facts supporting this request are included in the attached letter from Deborah Brill, President of the PGA West Fairways Association. Thank you. Bruce Fitzpatrick 80409 Spanish Bay La Quinta, CA 92253 n 0966 o S`NAJLVIO 16 W, 0967 �G. -r pl ,&-fAll k V! 1V , jro*'* ( ---'-' 0 x L a VAF VICINITY MAP NOT TO SCALE ATTACHMENT 1 n 4.�+rP�✓S ARF ✓Ar'ei 9F044r, 0968 AWAA ' $A,Pc ,9 AvE O.K� .S6z- y 3�-� 7 yam, 6 y v6 s.9�i✓ �.. o�.? /'f DELIVERED VIA EMAIL TO: ewimmer@la-quinta.org June 20, 2011 La Quinta Public Works Department 78-495 Calle Tampico La Quinta CA Attention: Mr. Timothy R. Jonasson, P.E. RE: Proposed Raised Median Construction on Madison Avenue Dear Sir: We write in reply to your Notice of Public Hearing concerning a proposal of KSL Land 1, LLC to construct certain structures in the median of Madison Street that might impede or preclude the residents of Griffin Ranch from turning left, southbound, on Madison Street from the principal Madison Street entrance to Griffin Ranch. Please be advised the Board of Directors of GriffmRanch strongly opposes any such action by KSL that would restrict in any way such left hand turn from Griffin Ranch. For the Griffin Ranch Board of Directors Sincerely yours, Eric M. Markell Copies to: A. Katz and W. Schwartz and D. Dickey. N U9b9 FGAWES% FAHMAYS ASSOCIATION June 15, 2011 City of La Quinffi P.O. Box 1504 La Quints, CA 92247 Attu: Thomas p. Genovese, City Manager City Council Members Re: KSL Land I, LLC Modifications Application for Requested Hung Date: Tune 2l, 2011 VIA BMA L1L AND U.S. MAIL citymanagersofficama-quirt a.org Rear Mr. Genovese and City Council Members: of Public Hearing on the s"lr�oo of KSL Land L LLC Media to design and construct four traffic signals and to construct raised medianto s We are in receipt of the Notice eliminate its obligation to dand ( Application'). It is respectively requested that the hearing restrict pGA WBST ing1ess a date convenient to the Council in November or December, 201 L. on the Application be continued the bjds supporting this request include the folio WMV.' the approximately 3,200 residents of PGA 1. Nance of the hearing has been he Application ovide and provide meant i0al DOmm . As is well WEST with time to evaluate the Ape are tie f. the summer months and most of the known, over half of the Fairways homeowners until the end of October- It is likely *at a large seasonal, parb4ime residents do not start arrivintheir notices, let alone been able to consider the number of residents have not even received issues involved. idered- It appears that cons 2. The eliminatom of signals raises serious safety concerns that melopment ust thin PGA WEST,alone, the basis for elimination of the signals nsince traffis reduced a�akmg Madison is not limited to PGA WEST even if true, should not be controlling residents, vendors and guests. 3. To our knowledge there has been no effort by KSL to reach out to the PGA WEST community to ex WR the need for the Application, the changes requested and to consider other options, including reducing the number of signals. A continasnc° would provide KSL with That Opportunity- . With PGA V]SST 4. We need an opportunity to examclear to KSL, ine the standing of there are questions L in � relating declarant development issues- While it may seem be relevant to the Application - rights rights and obligations under our governing documents that may n poet Office Box 1690 • La Qum, California 92247 • Phone (760) 776-5100 • Fax (760) 776-5111 ..n 0910 Z'd 99L£ZZi;9Z4 UUBWBoH qo8 eZtp:60 LL OZ unf PGA WMTFai wrrys Association June 15, 2011 Page 2 of 2 Under the c -curnstances, the Fairways Association believes that a continuance of the hearing on the Application is in the best interests of all concerned and we see no prejudice to KSL. The signal requirement has been an obligation for many years, and a delay of the hearingfor a few months cannot be material. It appears to be a pattern for developers to time hearings during the summer months,when opposition might be expected to be minimj=4 and such scheduling should be avoided unless there is a compelling reason to move forward, wbich we are not aware of Providing additional time will enable the Fairways, in conjunction with the Master Association and other Residential HOA's at PGA WBST, to communicate with our members and to work cooperatively with the City and KSL to address concerns so that issues that the City Council will have to deal with will lie mirdmiaed, if not eliminated.. We also believe that if not already done, KSL should be required to engage traffic engineers to conduct a traffic/safety study on the affected streets so that we are provided with an independent expert opinion of what tmffrc controls are appropriate for current and anticipated development in the area, not just witty PGA WEST. This study should be conducted during the busy season in the desert as opposed summer months when traffic is much lighter. Please forward this request to the members of the City Council for their consideration. Thank you in advance for your consideration on this request. MA ca ' Fairways Association Board of Directors M. KalherineROOM, Esq. (via email: Venson(alrutan corn) PGA WM Master Association PGA AWT Residential Association, Inc. pGA WEST Residential 11 Association, Inc. Came.. . 92Z53 OVI £'d SSL£ZZZ9Zt4 uuerulloH q% 9Ztt:60 lL OZ unr PGA WEST® FAIRWAYS ASSOCIATION June 15,2011 City of La Quints, P.O. Box 1504 La Quints, CA 92247 Attn: Thomas P. Genovese, City Manager City Council Members Re. KSL Land L LLC Application for Requested Modifications Hearing Date: June 21, 2011 Dear Mr. Genovese and City Council Members: VIA EMAIL AND U.S. MAIL citymanagersoffice®la-quinta.org We are in receipt of the Notice of Public Hearing on the application of KSL Land L LLC ("KSL') to eliminate its obligation to design and construct four traffic signals and to construct raised medians to restrict PGA WEST ingress and egress ("the Application"). It is respectively requested that the hearing on the Application be continued to a date convenient to the Council in November or December, 2011. The facts supporting this request include the following: 1. Notice of the hearing has been insufficient to provide the approximately 3,200 residents of PGA WEST with time to evaluate the Application and provide meaningful comments. As is well known, over half of the Fairways homeowners are gone for the summer months and most of the seasonal, part-time residents do not start arriving until the end of October. It is likely that a large number of residents have not even received their notices, let atone been able to consider the issues involved. 2. The elimination of signals raises serious safety concerns that must be considered. It appears that the basis for elimination of the signals is reduced development within PGA WEST, but that alone, even if true, should not be controlling since traffic along Madison is not limited to PGA WEST residents, vendors and guests. 3. To our knowledge there has been no effort by KSL to reach out to the PGA WEST community to explain the need for the Application, the changes requested and to consider other options, including reducing_ the number of signals, A continuance would provide KSL with that opportunity. 4. We need an opportunity to examine the standing of KSL in connection with PGA WEST development issues. While it may seem clear to KSL, there are questions relating to declarant rights and obligations under our governing documents that may be relevant to the Application. u Post Office Box 1690 a La Quints, California 92247 • Phone (760) 776-5100 • Fax (760) 776-5111 0972 PGA WEST Fairways Association June 15, 2011 Page 2 of 2 Under the circumstances, the Fairways Association believes that a continuance of the hearing on the Application is in the best interests of all concerned and we see no prejudice to KSL. The signal requirement has been an obligation for many years, and a delay of the hearing for a few months cannot be material. It appears to be a pattern for developers to time hearings during the summer months when opposition might be expected to be minimized, and such scheduling should be avoided unless there is a compelling reason to move forward, which we are not aware of. Providing additional time will enable the Fairways, in conjunction with the I Master Association and other Residential HOA's at PGA WEST, to communicate with our members and to work cooperatively with the City and KSL to address concerns so that issues that the City Council will have to deal with will be minimized, if not eliminated. We also believe that if not already done, KSL should be required to engage traffic engineers to conduct a traffic/sa&V study on the affected streets so that we are provided with an independent, expert opinion of what traffic controls are appropriate for current and anticipated development in the area, not just within PGA WEST. This study should be conducted during the busy season in the desert as opposed to the summer months when traffic is much lighter. Please. forward this request to the members of the City Council for their consideration. Thank you in advance for your consideration on this request. Respectfully submitted, For the PGA �WEST � Fairways Association /� �C Deborah Brill President oc: Fairways Association Board of Directors M. Katherine Jenson, Esq. (via email: KJenson(aautan.com) PGA WEST Master Association PGA WEST Residential Association, Inc. PGA WEST Residential II Association, Inc. 0913 Ed Wimmer From: Ed Wimmer Sent: Monday, June 20, 2011 8:02 AM To: Debra Pearl Subject: FW: Traffic on Madison Hi Debbie, Please print out for City Council. Thanks, Ed Ed Wimmer, P.E. Principal Engineer, Development Services Phone: (760) 777-7075 Fax: (760) 777-7155 Our Mission ... to enhance the quality of life in the City of La Quinta by providing world class customer care and the highest quality design, construction & maintenance of public & private projects that respect the natural beauty of the City. 0 Please consider the environment before printing this email. CONFIDENTIAL COMMUNICATION: This communication constitutes an electronic communication within the meaning of the Electronics Communications Privacy Act, 18 USC 2510, and its disclosure is strictly limited to the recipient intended by the sender of this message. This communication contains confidential and privileged material and is for the sole use of the intended recipient and receipt by anyone other than the intended recipient does not constitute a loss of the confidential or privileged nature of the communication. Any review or distribution by others is strictly prohibited. If you are not the intended recipient, please immediately notify me by telephone at (760) 777-7088, or by email at ewimmerQIa-quinta.orq and delete all copies of this communication. Thank you in advance for your cooperation. ---Original Message ----- From: Tim Jonasson Sent: Sunday, June 19, 2011 7:49 PM To: Ed Wimmer Subject: Fw: Traffic on Madison Fyi --Original Message --- From: Bette Beron <bberon@dc.rr.com> To: Tim Jonasson Sent: Sun Jun 19 18:17:212011 Subject: Traffic on Madison " 1 0914 Please do not put no left turns out of PGA West onto Madison. We use the exit across from the Legends gate on Madison to go to the Norman course, when we go to Indio, and when there is traffic/accident/road repair on Jefferson. The extension of Madison was built as an alternate to alleviate the traffic on Jefferson, so we feel nothing should be done to push traffic back onto Jefferson. Sincerely, Bette and Ed Beron 79970 Cedar Crest La Quinta, Ca. 92253 Information from ESET NOD32 Antivirus, version of virus signature database 6221 (20110619) The message was checked by ESET NOD32 Antivirus: htta:/Avww.eset.com N 09 -15 Ed Wimmer From: Ed Wimmer Sent: Monday, June 20, 2011 8:12 AM To: Debra Pearl Cc: Tim Jonasson Subject: FW: Public Hearing concerning changes to Madison Hi Debbie, Please print out for Council. Ed Wimmer, P.E. Principal Engineer, Development Services Phone: (760)777-7075 Fax: (760) 777-7155 Our Mission... to enhance the quality of life in the City of La Quinta by providing world class customer care and the highest quality design, construction & maintenance of public & private projects that respect the natural beauty of the City. (0 Please consider the environment before printing this email. CONFIDENTIAL COMMUNICATION: This communication constitutes an electronic communication within the meaning of the Electronics Communications Privacy Act, 18 USC 2510, and Its disclosure is strictly IhnBed to the recipient Intended by the sender of this message. This communication contains confidential and privileged material and Is for the sole use of the intended recipient and receipt by anyone other than the intended recipient does not constitute a loss of the confidential or privileged nature of the communication. Any review or distribution by others is strictly prohibited. If you are not the intended recipient, please immediately notify me by telephone at (760) 777-7088, or by email at ewimmerlitil"uima.ora and delete all copies of this communication. Thank you in advance for your cooperation. - From: fishon48@comcast.net [mailto:fishon48@comcast.net] Sent: Saturday, June 18, 2011 8:58 AM To: Ed Wimmer Cc: Brown, Rob; Anne A Welsh Subject: Public Hearing concerning changes to Madison As residents at 80949 Spanish Bay, in the PGA West community, we are strongly opposed to the proposed changes to Madison which would prevent left turns from the Weiskopf gate on Madison. Please understand we feel this Will negatively impact our home value and quality of life because of an increase in traffic flow as cars are forced to use Spanish Bay as an egress point. We are unable to attend the meeting in person but we nevertheless would like our representative to know we are firmly against the proposed change. Thank you, Tom and Anne Welsh 80949 Spanish Bay La Quinta, CA 92253 206 546 2178 206 999 4058 Cell 0976 Ed Wimmer From: Ed Wimmer Sent: Monday, June 20, 2011 8:14 AM To: Debra Pearl Cc: Tim Jonasson Subject: FW: Madison Ave Meridians HI Debbie, Please print out for Council. Ed Wimmer, P.E. Principal Engineer, Development Services Phone: (760) 777-7075 Fax: (760) 777-7155 Our Mission...to enhance the quality of life in the City of La Quints by providing world class customer care and the highest quality design, construction & maintenance of public & private projects that respect the natural beauty of the Clfy. Please consider the environment before printing this email. CONFIDENTIAL COMMUNICATION: This communication constitutes an electronic communication within the meaning of the Electronics Communications Privacy Act, 18 USC 2510, and Its disclosure is striotty limited to the recipient intended by the sender of this message. This communication contains confidential and _ privileged material and is for the sole use of the intended recipient and receipt by anyone other than the intended recipient does not constitute a loss of the confidential or privileged nature of the communication. Any review or distribution by others is strictly prohibited.. If you are not the intended recipient, please Immediately notify me by telephone at (760) 777-7088, or by email at ewimmerLMIa-aufnta.om and delete all copies of this communication. Thank you in advance for your cooperation. From: bregman [mailto:bregman@aol.com] Sent: Saturday, June 18, 2011 11:06 AM To: Ed Wimmer Cc: jimwisener@dc.rr.com Subject: Madison Ave Meridians Ed Wimmer. . We are residents of PGA West and want to voice our disagreement with the proposal to install a meridian at Madison and Weiskopf. It will inconvenience all parties who use this gate. Our family is in and out of this gate many times each day and at no time has there ever been any material delays in making a left hand turn. The amount of traffic on Madison at the present time does not warrant a meridian. When it does, install a traffic light. Thank you. Allan Bregman Jewel Bregman 1 „n 0977 Ed Wimmer From: Ed Wimmer Sent: Monday, June 20, 2011 8:23 AM To: Debra Pearl Cc: Tim Jonasson Subject: FW: "worm medians" Debbie, Please print out for Council. Thanks, Ed Ed Wimmer, P.E. Principal Engineer, Development Services Phone: (760) 777-7075 Fax: (760) 777-7155 Our Mission... to enhance the quality of life in the City of La Quinta by providing world Gass customer rare and the highest quality design, construction & maintenance of public & private projects that respect the natural beauty of the City. Please consider the environment before printing this email. CONFIDENTIAL COMMUNICATION: This communication constitutes an electronic communication within the meaning of the Electronics Communications Privacy Act, 18 USC 2510, and its disclosure is strictly limited to the recipient Intended by the sender of this message. This communication contains confidential and privilegedmatedal and is for the sole use of the intended recipient and receipt by anyone other than the intended recipient does not constitute a loss of the confidential or privileged nature of the communication. Any review or distribution by others is strictly prohibited. If you are not the intended recipient, please Immediately notify me by telephone at (760) 777-7088, or by email at ewimmerrdllaauinta.om and delete all copies of this communication. Thank you In advance for your cooperation. From: Tsnovi@aol.com [mailto:Tsnovi@aol.com] Sent: Sunday, June 19, 2011 10:40 AM To: Ed Wimmer Subject: "worm medians" I made a right turn out of the Weiskopf gate and could not find a legal u-tum up to 58th where the painted arrow allows a left turn. To get to the Norman golf course facilities I had to go over to Monroe, turn left to Airport Blvd, turn left to Madison traffic light and then right to the Norman gate. Who is paying for my gas used on this route to the Norman course or the commercial establishments I use in Indio? Has the Bankruptcy Court been sent this Notice of a Public hearing? The proposed change definitely lowers the value of that property. If there is now an active buyer of PGAWest the reduced value of the Norman property would likely result in a law suit. The so-called fewer units argument really concerns the proposed Hotel which proposal has been abandoned. Even if a Hotel had been constructed the guests do not have the windshield device needed to enter any residential gate to access Madison. Furthermore, turning into PGAWest from Madison requires an electronic windshield devise to make the gate open. Edwin H. Novascone 80655 weiskopf os?8 Ed Wimmer From: Ed Wimmer Sent: Monday, June 20, 2011 5:07 PM To: Debra Pearl Subject: FW: left turn Please print out for City Council Ed Wimmer, P.E. Principal Engineer, Development Services Phone: (760) 777-7075 Fax: (760) 777-7155 Our Mission... to enhance the quality of life in the City of La Quints by providing world class customer care and the highest quality design, construction & maintenance of public & private projects that respect the natural beauty of the City. - (0 Please consider the environment before printing this email. CONFIDENTIAL COMMUNICATION: This communication constitutes an electronic communication within the meaning of the Electronics Communications Privacy Act, 18 USC 2510, andits disclosure is strictly limited to the recipient intended by the sender of this message. This communication contains confidential and privileged material and is for the sole use of the intended recipient and receipt by anyone other than the intended recipient does not constitute a loss of the .confidential or privileged nature of the communication. Any review or distribution by others is strictly prohibited. If you are not the intended recipient, please immediately notify me by telephone at (760) 777-7088, or by email at ewimmercMIaauinta.oro and delete all copies of this communication. Thank you in advance for your cooperation. From: Tim Jonasson Sent: Monday, June 20, 2011 3:00 PM To: 'tortlaw@aol.com' Cc: Debra Pearl; Ed Wimmer Subject: RE: left turn Mr. Dangott —Thank you for taking the time to email the city. The questions you raise are addressed in the staff report for tomorrow's public hearing. You can either access the staff report at the city's website (www.la- ciuinta.org/government/"icitv clerk/city council meeting agendas and reports) or I can have my secretary forward a PDF of the report. Please let us know which you prefer. Tim Jonasson, PE Public Works Director/City Engineer City of La Quinta (760)777-7042 tionasson@la-auinta.or¢ From: toruaw@aol.com [mailto:tortlaw@aol.comj Sent: Monday, June 20, 2011 10:00 AM To: Tim Jonasson Subject: left turn i also strongly object to this projct to eliminate left turn out of gate... is there a traffic study regarding this project? what is the anticipated cost.. NO ONE HAS TOLD ME WHATS WRONG WITH THE PRESENT SET UP..............JUST ANOTHER EXAMPLE OF WASTE OF TIME AND MONEY ......... MORRIS DANGOTT „e 0979 Ed Wimmer From: Ed Wimmer Sent: Monday, June 20, 2011 4:69 PM To: Debra Pearl Subject: Fvv: Proposed Median Strips Please printout for City Council. Ed Wimmer, P.E. Principal Engineer, Development Services Phone: (760) 777-7075 Fax: (760) 777-7155 Our Mission... to enhance the quailly of life in the City of La Quinta by providing world class customer care and the highest quality design, construction & maintenance of public & private projects that respect the natural beauty of the City. Please consider the environment before printing this email CONFIDENTIAL COMMUNICATION: This communication constitutes an electronic communication within the meaning of the Electronics Communications Privacy Act, 18 USC 2510, and its disclosure is strictly limited to the recipient intended by the sender of this message. This communication contains confidential and privileged material and is for the sole use of the intended recipient and receipt by anyone other than the intended recipient does not constitute a loss ofthe confidential or privileged nature of the communication. Any review or distribution by others is strictly prohibited. If you are not the intended recipient, please immediately notify me by telephone at (760) 777-7088, or by email at ewimmeralaauinta ora and delete all copies of this communication. Thank you in advance for your cooperation. From: Tricia Walter [mailto:designerlady@dc.rr,wmj Sent: Monday, June 20, 2011 4:22 PM To: Ed Wimmer Subject: Proposed Median.Strips Dear Mr. Wimmer, I am a homeowner at Griffin Ranch as well as a homeowner at PGA West. I wish to express my concern and objection to the worm median strips proposed by KSL for Madison Avenue. This median strip would prevent Griffin Ranch residents from making a left turn onto Madison (south). I travel south on Madison almost daily and would find this quite inconvenient. While the timing of this proposed change may be strictly coincidence, KSL has a history of trying to make controversial changes during the summer months when many residents are not here to object. The Snow Birds who have mail forwarded will, in all likelihood, not even receive the notice until after the City Council meets tomorrow_ At this point in time, Griffin Ranch has only 48 homeowners and the unmanned gate at PGA West receives relatively little traffic. Exactly how much of a traffic problem can there be? If the traffic volume doesn't call for a stop light at this time, I suggest the median strip be left as is in this location. Thank you for your consideration. Tricia Walter 54-840 Secretariat Drive La Quinta, CA 92253 (760) 771-0807 u 1 0930 55-435 Oak Hill Blvd. La Quinta, CA 92253 2 0981 x Ed V1Hmmer From: Ed Wimmer Sent: Monday, June 20, 2011 5:01 PM To: Debra Pearl Subject: FW: re Madison Ave. worm lanes Please print out for Council Ed Wimmer, P.E. Principal Engineer, Development Services Phone: (760) 777-7075 Fax: (760) 777-7155 Our Mission... to enhance the quality of life in the City of La Quinta by providing world class customer care and the highest quality design, construction & maintenance of public & private projects that respect the natural beauty of the City.. Please consider the environment before printing this email. CONFIDENTIAL COMMUNICATION: This communication constitutes an electronic communication within the meaning of the Electronics Communications Privacy Act, 18 USC 2510, and b disclosure is strictly limited to the recipient Intended by the sender of this message. This communication contains confidential and privileged material and is for the sole use of the intended recipient and receipt by anyone other than the intended recipient does not constitute a loss of the confidential or privileged nature of the communication. Any review or distribution by others is strictly prohibited. If you are not the Intended recipient, please immediately notify me by telephone at (760) 777-7088, or by email at ewimmer0la-auints.orn and delete all copies of this communication. Thank you in advance for your cooperation. - From: Tim Jonasson Sent: Monday, June 20, 20114:13 PM To: 'Bill Reinsberg' Cc: Ed Wimmer Subject: RE: re Madison Ave. worm lanes Mr. Reinsberg—Thank you for your email. We will include it in our report to the City Council tomorrow evening. Tim Jonasson, PE Public Works Director/City Engineer. City of La Quinta (760)777-7042 tionassona,la-quinta.ory From: Bill Reinsberg [maiito:wdr3l@pacbell.net] Sent: Monday, June 20, 2011 12:33 PM To: Tim Jonasson Subject: re Madison Ave. worm lanes I am in agreement with many of the PGA West homeowners who use the Madison gate to turn left and head North toward 111.1 am a member of the Palms G.C. on Airport Blvd. and use the Madison exit from PGA West to get to the course. I agree with the following email and support the principles outlined therein. Sincerely, Bill Reinsberg 80297 Riviera 0982 "II In regards to the message shown below, I am in full agreement. 1 hope that you can listen to the people. Tom Fennell 20 year homeowner at PGA West. To: All City Council Members, Tom Genovese, Timothy Jonasson The purpose of this email is to vehemently protest the building of "worm medians" which would prohibit residents on the west side of Madison from take left hand turns out of our developments. For those of us who live on the west side of Madison, we use those gates every time we leave or come back to PGA West. The only direction I go, out of my Winged Foot & Madison gate, is north — taking a left out of PGA West. I take a left to go to work, to shop for groceries, to run errands, to go out to dinner, to go anywhere. In the 11 years I have lived here I have only gone south 3 times. In other words, prohibiting me from taking a left onto Madison is a huge inconvenience. If I were to use the front manned gate access it increases my commute time, each way, by 10-15 minutes. Our PGA West Master Association just invested over a quarter million dollars in a new transponder system that upgrades the software and security of those Madison gates so that more residents and vendors could use them and minimize congestion at the manned gates. If you allow KSL to build these barriers to left hand turns, you will defeat the goal of the Master Association to allow for easier access and greater security. In addition, La Quinta, Indio and the developers along Madison just spent substantial amounts of money extending Madison so that it would go all the way through to Hwy 111, taking some of the traffic pressure off Jefferson. If we are prohibited from taking a left onto Madison and we are all forced to use the gates off of Jefferson, what good does extending Madison do? We won't be able to use it! KSL has requested that they be absolved of their responsibility to pay for the construction of 4 traffic lights on Madison.They have requested instead that they be allowed to build "worm medians" which would prohibit the residents from being able to take a left out of our developments. This shifts the cost burden from the developer to the residents who have to bear the cost of this inconvenience in increased commutation time and gas every time we leave the development. What's the City's Objective? If the City's objective is to give the developers a reprieve from having to spend the money on traffic lights, why inconvenience the residents by preventing us from taking left hand turns? Leave the set up the way it is now with no worm medians. If the City's objective is to minimize accidents on Madison because northbound travelers use it as a freeway, making it unsafe to allow people to take left hand turns onto Madison, then look at other alternatives, including: 2 09835 ..N 1. Putting in 4-way stop signs at each gate so that residents can get out. This would also have the added benefit of slowing.the speed of traffic on Madison. 2. Creating a middle "turn lane" on Madison at each gate. That would enable people to cross southbound traffic and sit in the middle lane until there is a break in the flow of northbound traffic. 3. Requiring KSL to build the lights. In summary, if the city accepts KSL's request you are unfairly shifting the cost burden to those of us who rely on those gates to go to work and shop. respectfully request that you deny KSL's request to build these worm medians and pursue an alternate approach which meets the needs of the residents to take a left onto Madison. I will be at the June 21 hearing, and would appreciate an opportunity to voice my concerns to the City Council. a 3 0984 a Ed Wimmer From: Ed Wimmer Sent: Monday, June 20, 2011 6:02 PM To: Debra Pearl Subject: FW: Madison Ave. Please print out for City Council. Ed Wimmer, P.E. Principal Engineer, Development Services Phone: (760) 777-7075 Fax: (760) 777-7155 Our Mission... to enhance the quality of lifein the City of La Quinta by providing world Gass customer care and the highest quality design, construction & maintenance of public 8 private projects that respect the natural beauty of the City. Please consider the environment before printing this email. CONFIDENTIAL COMMUNICATION: This communication constitutes an electronic communication within the meaning of the Electronics Communications Privacy Act, 18 USC 2510, and its disclosure is strictly limited to the recipient intended by the sender of this message. This communication contains confidential and privileged material and is for the sole use of the Intended recipient and receipt by anyone other than the intended recipient does not constitute a loss of the confidential or privileged nature of the communication. Any review or distribution by others is strictly prohibited. If you are not the intended recipient, please immediately notify me by telephone at (760) 777-7088, or by email at ewimmerdbla-auinta.ore and delete all copies of this communication. Thank you in advance for your cooperation. From: Tim Jonasson Sent: Monday, June 20, 2011 5:47 PM To: 'globmktad@aol.com' Cc: Ed Wimmer Subject: RE: Madison Ave. Ms. Condon —Thank you for the email. We will include it in our report to City Council tomorrow evening. Tim Jonasson, PE Public Works Director/City Engineer City of La Quinta (760)777-7042 tionassonAla-Quinta.org - From: globmktad@aol.com (maiito:globmktad@aol.com] Sent: Monday, June 20, 2011 5:07 PM To: Tim Jonasson Subject: Madison Ave. Dear Mr. Jonasson and all City Council Members, As a PGA West resident, I am writing to you to express my great concern over the matter to be aired during your upcoming City Council Meeting. I understand that KSL is proposing to build "worm medians" on Madison Ave. which will have the effect of basically prohibiting ingress and egress in a normal manner for PGA West residents. Since I am out of the state at this time and have only been made aware of this through other PGA West residents' emaiis to me, I will not be in attendance on Tues., June 21. Obviously, since it is June, the PGA West population is greatly diminished in size and voice. This is most troubling that an important meeting such as this would be scheduled at a time when so few are able to attend. Seems to me that if the City Council really cared about PGA West residents they would schedule this meeting for a time "in season". We want you to know that we DEFINITELY ARE OPPOSEDOTOO QN WORM MEDIANS OWMADISON AVE. If you want to see accidents on Madison, the installation of these medians leading to people making U Turns wherever possible will definitely create the scene. BAD IDEA"' We trust you will see the folly in this proposed change by KSL. Stop lights or a 4 way stop would make all the sense in the world. Please don't let this "money -saving" idea from KSL lead to aggravation and bodily injury to those of us who have to live with it. Thank you, Cathy Condon 57826 Interlachen La Quinta, CA 92253 Ed Wimmer From: Ed Wimmer Sent: Monday, June 20, 2011 5:05 PM To: Debra Pearl Subject: FW: Madison Avenue "Worm Median" comments Please print out for Council Ed Wimmer, P.E. Principal Engineer, Development Services Phone: (760) 777-7075 Fax: (760) 777-7155 our Mission... to enhance the quality of life in the City of La Quints by providing world class customer care and the highest quality design, construction & maintenance of public & private projects that respect the natural beauty of the City. Please consider the environment before printing this email. CONFIDENTIAL COMMUNICATION: This communication constitutes an electronic communication within the meaning of the Electronics Communications Privacy Act, 18 USC 2510, and its disclosure is strictly limited to the recipient Intended by the sender of this message. This communication contains confidential and privileged material and is for the sole use of the intended recipient and receipt by anyone other thanthe intended recipient does not constitute a loss of the confidential or privileged nature of the communication. Any review or distribution by others is strictly prohibited. If you are not the intended recipient, please immediately notify me by telephone at (760) 777-7088, or by email at ewlmmerAlaauinta.oro and delete all copies of this communication. Thank you in advance for your cooperation. From: Tim Jonasson Sent: Monday, June 20, 2011 3:53 PM To: 'Doug Hamilton' Cc: Ed Wimmer Subject: RE: Madison Avenue "Worm Median" comments Doug —Thanks for taking the time to email the City. The staff report is now available on the City s website (la- quint.org/government/city clerk/city council meetings and agendas) if want more information. We will include your email in our report to the City Council. Tim Jonasson, PE Public Works Director/City Engineer City of La Quinta (760)777-7042 tionassonna la-quinta.or¢ From: Doug Hamilton [mailto:dphamilton@comcast.net] Sent: Monday, June 20, 20113:20 PM To: Tim Jonasson Subject: Madison Avenue "Worm Median" comments Dear Tim, My wife and I have been spending the winters at PGA West for 13 years. In recent years, we have spent six months in LaQuinta and six months at our other home, in Massachusetts. Our PGA West home is directly 1 0987 -tt opposite the northern gate to Madison. We use that gate for all of our trips outside PGA West and have never observed any significant delays or difficulty making a left turn on Madison to to go to LaQuinta or other Desert cities. We strongly support the views expressed below and ask the LaQuinta City Council to deny the request to build worm medians at our gate to restrict left turns. I believe that this will be a significant inconvenience to PGA West residents and, more importantly, is not needed. I characterize this initiative as "a solution looking for a problem". There is no problem today. Thanks for listening. Doug Hamilton 54595 Winged Foot To: Ai1.City Council Members, Tom Genovese, Timothy Jonasson The purpose of this email is to vehemently protest the building of "worm medians" which would prohibit residents on the west side of Madison from take left hand turns out of our developments. For those of us who live on the west side of Madison, we use those gates every time we leave or come back to PGA West. The only direction I go, out of my Winged Foot & Madison gate, is north --taking a left out of PGA West. I take a left to go to work, to shop for groceries, to run errands, to go out to dinner, to go anywhere. In the 11 years I have lived here I have only gone south 3 times. In other words, prohibiting me from taking a left onto Madison is a huge inconvenience. If I were to use the front manned gate access it increases my commute time, each way, by 10-15 minutes. Our PGA West Master Association just invested over a quarter million dollars in a new transponder system that upgrades the software and security of those Madison gates so that more residents and vendors could use them and minimize congestion at the manned gates. If you allow KSL to build these barriers to left hand toms, you will defeat the goal of the Master Association to allow for easier access and greater security. In addition, La Quinta, Indio and the developers along Madison just spent substantial amounts of money extending Madison so that it would go all the way through to Hwy 111, taking some of the traffic pressure off Jefferson. If we are prohibited from taking a left onto Madison and we are all forced to use the gates off of Jefferson, what good does extending Madison do? We won't be able to use it! KSL has requested that they be absolved of their responsibility to pay for the construction of 4 traffic lights on Madison. They have requested instead that they be allowed to build "worm medians" which would prohibit the residents from being able to take a left out of our developments. This shifts the cost burden from the developer to the residents who have to bear the cost of this inconvenience in increased commutation time and gas every time we leave the development. What's the Citys Obiective? If the City's objective is to give the developers a reprieve from having to spend the money on traffic lights, why inconvenience the residents by preventing us from taking left hand turns? Leave the set up the way it is now with no worm medians. 2 0988 n If the City's objective is to minimize accidents on Madison because northbound travelers use it as a freeway, making it unsafe to allow people to take left hand turns onto Madison, then look at other alternatives, including: 1. Putting in 4-way stop signs at each gate so that residents can get out. This would also have the added benefit of slowing the speed of traffic on Madison: 2. Creating a middle "turn lane" on Madison at each gate. That would enable people to cross southbound traffic and sit in the middle lane until there is a break in the flow of northbound traffic. 3. Requiring KSL to build the lights. In summary, if the city accepts KSL's request you are unfairly shifting the cost burden to those of us who rely on those gates to go to work and shop. I respectfully request that you deny KSL's request to build these worm medians and pursue an alternate approach which meets the needs of the residents to take a left onto Madison. I will be at the June 21 hearing, and would appreciate an opportunity to voice my concerns to the City Council. 0989 Ed Winn"mer From: Ed Wimmer Sent: Monday, June 20, 2011 5:06 PM To: Debra Pearl Subject: FW: Madison Avenue "Worm Median" comments Please print out for City Council Ed Wimmer, P.E. Principal Engineer, Development Services Phone: (760) 777-7075 Fax: (760) 777-7155 Our Mission... to enhance the quality of life in the City of La Quints by providing world Gass customer care and the highest quality design, construction & maintenance of public & private projects that respect the natural beauty of the City. (0 Please consider the environment before printing this email. CONFIDENTIAL. COMMUNICATION: This communication constitutes an electronic communication within the meaning of the Electronics Communications Privacy Act, 18 USC 2510, and its disdosure is strictly limited to the recipient intended by the sender of this message. This communication contains confidential and privileged material and is for the sole use of the Intended recipient and receipt by anyone other than the intended recipient does not constitute a loss of the confidential or privileged nature of the communication. Any review or distribution by others is strictly prohibited. If you are not the Intended reciplent, please immediately notify me by telephone at (760) 777-7088, or by email at ewimmerAla-0uinta.ma and delete all copies of this communication. Thank you in advance for your cooperation. From: Tim Jonasson Sent: Monday, June 20, 2011 3:31 PM To: Tom Fennell' Cc: Ed Wimmer Subject: RE: Madison Avenue 'Worm Median" comments Mr. Fennell —Thank you for your email. if you are interested the staff report addresses many of these issues. It can found at the city's website (www la-guinta org//government/city clerk/city council meetings and agendas). Otherwise you may pick up a copy of the staff report at the public hearing tomorrow night. Thank you. Tim Jonasson, PE Public Works Director/City Engineer City of La Quinta (760)777-7042 tionasson(ala-guinta.orQ From: Tom Fennell [mailto:pgawest@earthlink.net] Sent: Monday, June 20, 2011 11:45 AM To: Tim Jonasson Subject: Madison Avenue "Worm Median" comments In regards to the message shown below, I am in full agreement. I hope that you can listen to the people. Tom Fennell 20 year homeowner at PGA West To: All City Council Members, Tom Genovese, Timothy Jonasson 0990 The purpose of this email is to vehemently protest the building of "worm medians" which would prohibit rdsidents on the west side of Madison from take left hand turns out of our developments. For those of us who live on the west side of Madison, we use those gates every time we leave or come back to PGA West. The only direction I go, out of my Winged Foot & Madison gate, is north --taking a left out of PGA West. I take a left to go to work, to shop for groceries, to run errands, to go out to dinner, to go anywhere. In the 11 years I have lived here I have only gone south 3 times. In other words, prohibiting me from taking a left onto Madison is a huge inconvenience. If I were to use the front manned gate access it increases my commute time, each way, by 10-15 minutes. Our PGA West Master Association just invested over a quarter million dollars in a new transponder system that upgrades the software and security of those Madison gates so that more residents and vendors could use them and minimize congestion at the manned gates. If you allow KSL to build these barriers to left hand turns, you will defeat the goal of the Master Association to allow for easier access and greater security. In addition, La Quinta, Indio and the developers along Madison just spent substantial amounts of money extending Madison so that it would go all the way through to Hwy 111, taking some of the traffic pressure off Jefferson. If we are prohibited from taking a left onto Madison and we are all forced to use the gates off of Jefferson, what good does extending Madison do? We won't be able to use it! KSL has requested that they be absolved of their responsibility to pay for the construction of 4 traffic lights on Madison. They have requested instead that they be allowed to build "worm medians" which would prohibit the residents from being able to take a left out of our developments. This shifts the cost burden from the developer to the residents who have to bear the cost of this inconvenience in increased commutation time and gas every time we leave the development. What's the Citv's Objective? If the City's objective is to give the developers a reprieve from having to spend the money on traffic lights, why inconvenience the residents by preventing us from taking left hand turns? Leave the set up the way it is now with no worm medians. If the City's objective is to minimize accidents on Madison because northbound travelers use it as a freeway, making it unsafe to allow people to take left hand turns onto Madison, then look at other alternatives, including: 1. Putting in 4-way stop signs at each gate so that residents can getout. This would also have the added benefit of slowing the speed of traffic on Madison. 2. Creating a middle "turn lane" on Madison at each gate. That would enable people to cross southbound traffic and sit in the middle lane until there is a break in the flow of northbound traffic. 3. Requiring KSL to build the lights. In summary, if the city accepts KSL's request you are unfairly shifting the cost burden to those of us who rely on those gates to go to work and shop. I respectfully request that you deny KSL's request to build these worm medians and pursue an alternate approach which meets the needs of the residents to take a left onto Madison. I will be at the June 21 hearing, and would appreciate an opportunity to voice my concerns to the City Council 0991 Ed Wimmer From: Tim Jonasson Sent: Monday, June 20, 2011 6:49 PM To: Ed Wimmer Subject: FW: (no subject) FYI Tim Jonasson, PE Public Works Director/City Engineer City of La Quints (760)777-7042 tjonasson(d),la-quinta.org From: Deneandw!Ilie@aol.com [mailto:Deneandwillie@aol.com] Sent: Monday, June 20, 2011 4:13 PM To: Tim Jonasson Subject: (no subject) I am a homeowner on the east side of Madison and I agree with you 100%. 1 use the Madison gate to go from the east side of PGA West to the west side. These worm lanes I'm sure would prevent this so we would have to go up Madison to 54th then to Jefferson and back to the west side of PGA West. It would be a great waste of time and gas. If KSL was required to put in stop lights as part of there development deal then they should! Bill Lazich 56905 Mountain View La Quints, Ca. 93353 09yc:„ Ed Wimmer From: Phyllis Odell <phyllisodell@gmail.00m> Sent: Monday; June 20, 2011 8:28 PM To: Ed Wimmer Subject: Median on Madison Hello Mr. Wimmer, As a resident of Griffin Ranch, I am concerned about the proposed median being discussed for installation close to our entry off Madison. To be specific, I am not pleased about the possibility of exiting my community and NOT being able to turn left. It has always been my understanding that ability would be preserved with the installation of an eventual traffic light at that location. Please keep the best interests of the Griffin Ranch community in your decision this week. would appreciate hearing from you. Thank you, Phyllis Odell 54880 Secretariat Driv la Quinta, CA 92253 Phyllis Odell Sent from my iPad 09 9 3 ..Ik Ed Wimmer From: Ellan <batcastle@aol.com> Sent: Tuesday, June 21, 2011 3:13 AM To:. Ed Wimmer Subject: Median Strips on Madison bear Mr. Wimmer, We are residents at Griffin Ranch. We are opposed to the proposed median strips along Madison. The lack of traffic along. Madison at this point, does not warrant either the median strips or traffic lights. Thank you. Regards, George and Ellan Batavick 81235 Alydar Court 0994 „H 1 Ed Wimmer From: Jenson, Kathy <kjenson@rutan.com> Sent: Tuesday, June 21, 2011 9:14 AM To: Wanda Wise -Latta; Ed Wimmer, Tim Jonasson; 'Allen Katz' Subject: FW: Griffin Ranch Attachments: Proposed Median on Madison.pdf Here is the attachment to the e-mail that Allen sent to me. From: Allen Katz [mailto:allenkatz@yahoo.com] Sent: Tuesday, June 21, 20118:32 AM To: Jenson, Kathy Subject., Griffin Ranch Hi Kathy: On behalf of the Griffin Ranch HOA, we oppose the construction by the City of anything on the Madison median in front of the Griffin Ranch entrance which would prevent residents from turning left (South) when they exit. What is the proper procedure for us to make sure our views are considered to the fullest extent possible? Thanks for your help. ----- Forwarded Message ---- From: IQMBERLY SCHWARTZ <kschwartz@schwartz-co.cwm> To: ewimmer@la-quinta.org Sent: Tue, June 21, 2011 5:29:29 AM Subject: <no subject> Dear Mr. Wimmer: The Griffin Ranch Board of Directors asked me to e-mail you the attached letter. Please confirm receipt via return e-mail. Thank you, Xa berly Schwa Schwa4-tker Co- P.O. Bow 1260 LwQu4" CA 92247 760.771.4165 760.771.3935 faw k6CbAV9 rtWN;b waA3r-co: cony OM Ed Wimmer - From: Lou Ross <baseballcurmudgeon@hotmail.com> Sent: Tuesday, June 21, 2011 12:36 PM To: Ed Wimmer Subject: Roundabouts near PGA West Importance: Low I own a home on Spanish Bay through the Weiskof Gate and occasionally use the exit to Madison. To be honest, there is not sufficient traffic on Madison to warrant roundabouts and traffic re -alignment. I know a considerable amount of money was spent planning this project, however, it will generate too much confusion. The roundabout at Ave 52 and Jefferson is a dizzying situation as 1 trust on Madison. Lou Ross louross@aol.com t e 0996 AP@-10-Z007 T0E 05130 PH Pcdi IOT FAX 14 T60TT120 P. 02 April 212M7 Public Waft and P.ngineo ft Department 7ti q95 babe Tampioo ! .. La Quints, CA 92263 Atterdlon• EdwlardJ. WKOWW' P. a'. Ra: TMWM Tr9d Map No: 3M$ (lsden Rao near Mr. Wlmmer: On behalf of ONL Desert Resorts. I have received copies of fire Tenfadlra Trot Map No. 95729. Technical Bite Plan and EydrM, prepared by MDS Co mffiV, depicting the Proposed Eden Rods pr*M I have also wiWAW a copy of the u►arppnpmd Gmft and Pavkrg Plan for Parcel Map No. 24W, which depicts the previous hotel py*oton the Eden Rods Site. The pins slow a minima) amount of Web grading along to northerly tract boundary, along with fhe reallnment and consbucOon of a golf cart path. These improvements would trot have an adverse siNct on our property and, upon our review of foal plans. would be acoepteble. The plans also depict ftte project site dralntng into the a*ffng catch beam on PGA Boulevard and Ow storm drain at the southerly tract boundary, PGA Boulevard, which dralne scutharly Into the Tom Weiskopf Privets Comm Based upon the Gmding ands Paving Plan for the previous project, we conour with the applicant that. this pr*ot site was designed to drain Into the golf course fairway and lakes located south of PGA Boulevard. Upon review of the final plans and hydrology repot we would accept this dr *mp Into our fairway aM lake retention basin. smog", BY: CNL DESERT RESORTS, L.P., A Delaware Umksd Parinershlp. Suoosssor to KBL Desert Resons, Ino. WaSO PGA 8oufMM La Quh=, CA 02250 Tel. 760-5KUZZ ft 790.77i.2= 0997 Ed Wimmer From: Tim Jonasson Sent: Monday, June 20, 2011 6:51 PM To: Ed Wimmer Subject: FW: Comment on the Madison "Worm Median" proposal FYI Tim Jonasson, PE Public Works Director/City Engineer City of La Quinta (760)777-7042 tjonasson@la-guinta.ore From: KAREN PELLETIER [mailto:kjpelletier@verizon.net] Sent: Saturday, June 18, 2011 12:58 PM To: Council; Don Adolph; Tom Genovese; Tim Jonasson Cc: Bob Males; Al & Shirley Adams; Lisa Holzwarth; Evan Schiller; Vicki Serva; Judi Crawley; Paul Flask; Marilyn Ginsberg; Mery Kirshner; Ralph & Louise Cicurel; Ed White; Judy LeBlang; Wayne LeBlang; John Snyder; Lynn Snyder; Roslyn Moore; Marge Mallshka; Peggy Ramsey Subject: Comment on the Madison "Worm Median" proposal Please distribute this email to all council members. 'Thank you. To: All City Council Members, Tom Genovese, Timothy Jonasson The purpose of this email is to vehemently protest the building of "worm medians" which would. prohibit residents on the west side of Madison from take left hand turns out of our developments. For those of us who live on the west side of Madison, we use those gates every time we leave or come back to PGA West. The only direction I go, out of my Winged Foot & Madison gate, is north — taking a left out of PGA West. I take a left to go to work, to shop for groceries, to run errands, to go out to dinner, to go anywhere. In the 11 years I have lived here I have only gone south 3 times. In other words, prohibiting me from taking a left onto Madison is a huge inconvenience. If I were to use the front manned gate access it increases my commute time, each way, by 10-15 minutes. Our PGA West Master Association just invested over a quarter million dollars in a new transponder system that upgrades the software and security of those Madison gates so that more residents and vendors could use them and minimize congestion at the manned gates. If you allow KSL to build these barriers to left hand turns, you will defeat the goal of the Master Association to allow for easier access and greater security. In addition, La Quinta, Indio and the developers along Madison just spent substantial amounts of money extending Madison so that it would go all the way through to Hwy 111, taking some of the traffic pressure off Jefferson. If we are prohibited from taking a left onto Madison and we are all forced to use the gates off of Jefferson, what good does extending Madison do? We won't be able to use it! 0998 KSL has requested that they be absolved of their responsibility to pay for the construction of 4 traffic lights on Madison. They have requested instead that they be allowed to build "worm medians" which would prohibit the residents from being able to take a left out of our developments. This shifts the cost burden from the developer to the residents who have to bear the cost of this inconvenience in increased commutation time and gas every time we leave the development. What's the City's Obeective? If the City's objective is to give the developers a reprieve from having to spend the money on traffic lights, why inconvenience the residents by preventing us from taking left hand turns? Leave the set up the way it is now with no worm medians. If the City's objective is to minimize accidents on Madison because northbound travelers use it as a freeway, making it unsafe to allow people to take left hand turns onto Madison, then look at other alternatives, including: 1. Putting in 4-way stop signs at each gate so that residents can get out. This would also have the added benefit of slowing the speed of traffic on Madison. 2. Creating a middle "turn lane" on Madison at each gate. That would enable people to cross southbound traffic and sit in the middle lane until there is a break in the flow of northbound traffic. 3. Requiring KSL to build the lights. In summary, if the city accepts KSL's request you are unfairly shifting the cost burden to those of us who rely on those gates to go to work and shop. respectfully request that you deny KSL's request to build these worm medians and pursue an alternate approach which meets the needs of the residents to take a left onto Madison. I will be at the June 21 hearing, and would appreciate an opportunity to voice my concerns to the City Council. Sincerely, Karen J. Pelletier 54526 Southern Hills La Quinta, CA 92253 760-771-2013 760-861-5482 cell Karen Pelletier Marketing Consulting Facebook Twitter Linkedln ..A Ed Wimmer From: Tim Jonasson Sent: Monday, June 20, 2011 6:50 PM To: Ed Wimmer Subject: FW: KSL Proposes Madison St. Blockage for PGA West FYI Tim Jonasson, PE Public Works Director/City Engineer City of La Quinta (760)777-7042 tjonasson(a),la-guinta.org From: Steve Cooper[mailto:steve@hightechceoadvisor.comj Sent: Saturday, June 18, 2011 5:18 PM To: Council Cc: Tom Genovese; Tim Jonasson Subject: KSL Proposes Madison St. Blockage for PGA West Dear Ladies and Gentlemen of the Planning Commission: June %, 2011 We strongly object to developers submitting controversial measures to the La Quinta Planning Commission during the summer when the majority of residents are away. It is incredible that the Planning Commission allows this to happen when the intent of the developers is obvious. We believe this is the fifth proposal in the last two years or so to be put forth during the summer months by corporate developers to disrupt La Quinta's residents in PGA West when the majority of residents are away. Crowns Point Partners (Eden Rock) tried to push through a massive three- story condominium project, then resubmitted it as two stories but included an Alpine clocktower that would have replaced Coral Mountain as the signature PGA West landmark, and most recently tried to extend its development permit for another year without complying with requirements for perimeter fencing and landscaping as well as sand and dust control measures. Pyramid Partners attempted to demolish nearly all the existing tennis courts, the health and fitness facility, a significant portion of the Private Clubhouse parking lot, and a substantial area of remaining green space to construct a major two-story condominium project. And now KSL comes forward seeking approval of a plan that would drastically alter entry and exit from PGA West on both Madison and Avenue 58 as well as block all automobile communication across Madison between the Legends Residential and Weiskopf Residential developments. The Council must once and for all signal to these and other corporate developer entities that, except in emergencies, all proposals affecting PGA West must be submitted so they can be considered at public hearings outside the, summer months when the majority of residents are present to comment and/or attend public meetings. Hearing on KSL's proposal should be deferred until at least late November or early December. 1000 KSL's proposal is not a mere housekeeping or bookkeeping matter, nor is there any apparent need for urgent or immediate action. As summarized below, approval of their plan would dramatically affect traffic in and out of PGA West, between PGA West residential developments, as well as on Madison and Avenue 58. MadisonNVinged Foot 1. Prohibit exit from Winged Foot to Madison northbound 2. Prohibit entry to Winged Foot from Madison northbound. Weiskopf/Legends Residential 1. Prohibit all automobile traffic between Weiskopf and Legends across Madison, severing PGA West in half. 2. Prohibit exit from Legends to Madison southbound 3. Prohibit exit from Weiskopf to Madison northbound Black Diamond/Avenue 58 1. Prohibit exit from Black Diamond to Avenue 58 eastbound 2. Prohibit entry to Black Diamond from Avenue 58 eastbound Residents of PGA West should be, given full opportunity to evaluate KSL's basis for requesting these major alterations of traffic patterns and their effects on communication in, out and within PGA West before the proposed rescheduled hearing. Sincerely, Stephen E. Cooper and Susan D. Cooper 54-278 Inverness Way La Quinta, CA 92253 760-771-6227 PGA West Premier Members 1001 Marjorie I Adams Michael Philipps, M.D. June 15, 2011 The Honorable Mayor Don Adolph La Quinta City Council Members La ui to City Hall 78-495 Calle Tampico La Quinta, CA 92247-1504 ss�47 winged Foot La Quinta, CA 92253-4670 Phone: 760.777.1975 Cell: 949.422.1772 Email: marji.adams@sbcglobal.net 7 2011 ......fIR MANAGER'S Orn Re: Public Hearing, June 21, 2011 Winged Foot Gate at Madison Street Dear Mayor Adolph and City Council Members: As homeowners at 55-347 Winged Foot, La Quinta, CA, we are against the proposed changes to the Winged Foot Gate at Madison Street. Having lived on Winged Foot for over eight years, we have used the Winged Foot gate almost exclusively for our entrance to — and egress from — PGA West. To no longer allow a left turn out of the gate onto northbound Madison Street will be a significant inconvenience and will increase traffic seeking to make a U-turn from southbound Madison Street. The recent northward extension of Madison Street has increased the amount of traffic on Madison, as well as the use and practicality of the Winged Foot gate. We believe that in the future, a traffic signal will be required to ensure the continiled safety of this intersection. We hope you will consider our concerns and retain the initial plan, as agreed. We ask that you deny the modifications being requested by the applicant. Thank you for considering our request. Sincerely, Michael Philipps, M.D. Marjorie J. Adams (Mrs. Philipps) N 1002 June 17, 2011 Dear Mayor Adolph and City Council Members, RE: Avenue 58/ Jefferson Street Extended Improvements ee: U' .(�. a 4c I understand that KSL has requested that the City accept a cash deposit in lieu of an existing bond Lv�N vim' for their requirement to complete their portion of road improvements on Avenue 58. As owner of the approved development known as Coral Canyon (TTM #33444) I am planning to construct Jefferson Street Extended along with Avenue 58 improvements early next year. I will be providing funding for the road improvement over and above funds previously received by The City from Quarry Ranch and KSL. The City and I will enter into a Reimbursement Agreement for my portion of the funding. As final plans are in process at this time, the exact costs for the improvements are JUN in��°FU�ll1NiA '1 I unknown. [ also understand that the cash deposit provided by KSL will be a `not to exceed' amount. (i.e. KSL will have no obligations to provide additional funds if actual costs exceed that amount). [ respectfully request that if the City accepts KSL'scash deposit that in the event KSL's portion is less than their deposit that the remaining funds are allocated to the entire Avenue 58/Jefferson Street construction. It seems reasonable that if the City and I are responsible to cover any overages then that should. also hold true in the event costs come in lower than estimated today (i.e. any savings would not be rebated but applied to the entire construction costs). As I am in Michigan this summer L have asked Tom Cullinan to speak on my behalf at the June 21n meeting. Respe�gct�fu,,lly yours, J. Peter Ministrelli cc: Linda Evans, Mayor Pro Tern Terry Henderson, City Councilwoman Stanley Sniff, City Councilman Kristy Franklin, City Councilwoman Kathy Jenson, City Attorney Tom Genovese, City Manager Les Johnson, Planning Director Tim Jonasson, Public Works Director 1003 Cep � Wanda Wise -Latta From: Howard Culver <culver@dc.rr.com> UA Sent: Friday, June 17, 2011 9:55 AM t' w To: Council ^^' Cc: Tom Genovese; Tim Jonasson C�1! Subject: KSL Madison Blockage for PGA West Dear Ladies and Gentlemen: June 17, 2011 We believe this is the fifth proposal in the last two years or so to be put forth during the summer months by corporate developers to disrupt La Quinta's residents in PGA West when the majority of these residents are away.' Crowne Point Partners (Eden Rock) tried to push through a massive three-story condominium project, then resubmitted it as two stories but included an Alpine clocktower that would have replaced Coral Mountain as the signature PGA West landmark, and most recently tried to extend its development permit for another year without complying with requirements for perimeter fencing and landscaping as well as sand and dust control measures. Pyramid Partners attempted to demolish nearly all the existing tennis courts, the health and fitness facility, a significant portion of the Private Clubhouse parking lot, and a substantial area of remaining green space to construct a major two-story condominium project. And now KSL comes forward seeking approval of a plan that would drastically alter entry and exit from PGA West on both Madison and Avenue 58 as well as block all automobile communication across Madison between the Legends Residential and Weiskopf Residential developments. The Council must once and for all signal to these and other corporate developer entities that, except in emergencies, all proposals affecting PGA West must be submitted so they can be considered at public hearings outside the summer months when the majority of residents are present to commentand/or attend public meetings. Hearing on KSL's proposal should be deferred until at least late November or early December. KSL's proposal is not a mere housekeeping or bookkeeping matter, nor is there any apparent need for urgent or immediate action. As summarized below, approval of their plan would dramatically affect traffic in and out of PGA West, between PGA West residential developments, as well as on Madison and Avenue 58. Madison/Winged Foot 1. Prohibit exit from Winged Foot to Madison northbound 2. Prohibit entry to Winged Foot from Madison northbound. WeiskopVLegends Residential 1. Prohibit all automobile traffic between Weiskopf and Legends across Madison, severing PGA West in half. 2. Prohibit exit from Legends to Madison southbound 3. Prohibit exit from Weiskopf to Madison northbound Black Diamond/Avenue 58 1. Prohibit exit from Black Diamond to Avenue 58 eastbound 2. Prohibit entry to Black Diamond from Avenue 58 eastbound Residents of PGA West should be given full opportunity to evaluate KSL's basis for requesting these major alterations of traffic patterns and their effects on communication in, out and within PGA West before the proposed rescheduled hearing. ..n 1004 Sincerely, Howard and Monique Culver 55501 Southern Hills, La Quinta, CA 92253 ,.n Z 1005 From: Howard Long <h8rrylee@aol.com> Sent: Saturday, June 18, 2011 7:58 AM To: Mhemtan300@aof.com; Council cc: Nrherman@aol.com; emmo353@aol.com; SJTTGT@verizon.net; KFOULKES@powercom.net; GOODING1@msn.com; PRESTON CHERYLISAACS@aol.com; MARWAL65@msn.com; LINDASTEI MARVSEGAL@msn.com; TOM@lynchpropertvmgt.com; BAAKT/ Subject: E. Howard Long 81120 National Dr La Quinta RASSELTZER@aol.com; TAHOE4TWO@aol.con @msn.com; MHERMAN300@aol.com; PEECOOF JUDY@oossette-investment.00m; BKFOORD@ea pam@pamweinerdeserthomes.com; BURTPRESS JACKWM123@aol.com; GLOBMKTAD@aol.com; PRSTENT@aol.com; Nelsongreene@aol.com; CU @yahoo.com; NEWMAN1329@yahoo.com; MMD/ william.estey@oomcastnet dsteams@dc.rr.00m; I @hotmail.com; WILTOW@earthlink.net; aholter66 carole2dance@yahoo.com; mikek3937@aol.com; t av k )@earthlink.net; CRREEU SEJPGA@aol.com; KAREX55@aol.com; 1aol.com; )rdalumni.org; SERVAIS01 n; sweiss@vbbn.com; bia.edu; lionsmom2009 gregggard@aol.com; rm; dmoddch@aol.com; Lcom; okieinma@aol.com; Iloydshin2@yahoo.com; MadysAlle@aol.com; ol.com; paulmurphy@oolorremedies.com; rydotto@aol.com; VLANGER2 .NET; dennisgreen102@gmaii.com; tevans@rvevans.com; -@peoplepc.com; eramirez@coachella*12.ca.us; DFCRANE@dfcrane.com; :r@aol.com; BIGMAC1944@aol.com; willallenmd@gmail.com; y@verizon.net; drbeelee@comcast.net; TAEKIMI9@gmail.com; lail.com; rogeremedck@hotmail.com; RBShade@hotmail.com; Re: KSL Proposes Madison St. Blockage for PGA West Howard Sent from my Whone On Jun 18, 2011, at 6:24 AM, Mherman300@aol.com wrote: It seems that we still cannot shake KSL's interfering with our community. Please read this letter and send a copy of your own to the La Quinta Planning Commissi Begin forwarded message From: "Howard Culver' <culvercZDdc.rr.aom> Date: June 17, 2011 11:06:10 PM EDT To: "Herman, Nancy/Mike" <Nrherman(c)aol.com> Subject: Fw: KSL Madison Blockage for PGA West We shall be at the hearing on June 21. This proposal would dramatically alter your access onto Madison and to Legends. We are addressing the timing and others are addressing the substance of the changes. Will let you know what happens. KSL wants to get rid of the current requirement that they eventually put up signals and get its deposit with the City back. Any questions give us a call at 760-777-4323. Howard and Monique n 06 To: council(cbla-auinta.or Cc: tgenovese(ala-guinta.org ; tjonassonala-quinta.org Sent: Friday, June 17, 2011 9:55 AM Subject: KSL Madison Blockage for PGA West Dear Ladies and Gentlemen of the Planning Commission: June 17, 2011 We believe this is the fifth proposal in the last two years or so to be put forth during the summer months by corporate developers to disrupt La Quinta's residents in PGA West when the majority of these residents are away. Crowns Point Partners (Eden Rock) tried to push through a massive three- story condominium project, then resubmitted it as two stories but included an Alpine clocktower that would have replaced Coral Mountain as the signature PGA West landmark, and most recently tried to extend its development permit for another year without complying with requirements for perimeter fencing and landscaping as well as sand and dust control measures. Pyramid Partners attempted to demolish nearly all the existing tennis courts, the health and fitness facility, a significant portion of the Private Clubhouse parking lot, and a substantial area of remaining green space to construct a major two-story condominium project. And now KSL comes forward seeking approval of aplan that would drastically after entry and exit from PGA West on both Madison and Avenue 58 as well as block all automobile communication across Madison between the Legends Residential and Weiskopf Residential developments. The Council must once and for all signal to these and other corporate developer entities that, except in emergencies, all proposals affecting PGA West must be submitted so they can be considered at public hearings outside the summer months when the majority of residents are present to comment and/or attend public meetings. Hearing on KSL's proposal should be deferred until at least late November or early December. KSL's proposal is not a mere housekeeping or bookkeeping matter, nor is there any apparent need for urgent or immediate action. As summarized below, approval of their plan would dramatically affect traffic in and out of PGA West, between PGA West residential developments, as well as on Madison and Avenue 58. MadisonNVinged Foot 1. Prohibit exit from Winged Foot to Madison northbound 2. Prohibit entry to Winged Foot from Madison northbound. Weiskopf/Legends Residential 1. Prohibit all automobile traffic between Weiskopf and Legends across. Madison, severing PGA West in half. 2. Prohibit exit from Legends to Madison southbound 3. Prohibit exit from Weiskopf to Madison northbound Black Diamond/Avenue 58 1. Prohibit exit from Black Diamond to Avenue 58 eastbound 2. Prohibit entry to Black Diamond from Avenue 58 eastbound Residents of PGA West should be given full opportunity to evaluate KSL's basis for requesting these major alterations of traffic patterns and their effects on communication in, out and within PGA West before the proposed rescheduled hearing. Sincerely, ENTER YOUR NAME & ADDRESS HERE 1007 �at. Wanda Wise -Latta (3w1ec From: Paul Murphy <paulmurphy@colorremedies.com> � Sent: Saturday, June 18, 2011 8:37 AM To: Council Subject: Fwd: KSL Proposes` Madison St. Blockage for PGA West i agree with these protests. paul m murphy Begin forwarded message: From: Howard Long <h4M(lee aol.com> Date: June 18, 2011.7:58:24 AM PDT To: "Mherman3000aol.com" <Mherman3000aoI.com>, "council0la-guinta.org" Cc: "Wherman(Maol.com" <Nrherman@aol.com>, "emmo3530aol.com" <emmo "TAHOE4TWOAaol.00m" < >, "CRREED73folmsn,com" k12.ca.us>, "DFCRANE(R)dfcrane.com" <DFCRANEO "BIGMAC1944Aaol.com" <BIGMAC1944Aaol.com>, Subject: Re: KSL Proposes Madison St E. Howard Long 81120 National Dr La Quinta Howard Sent from my iPhone On Jun 18, 2011, at 6:24 AM, N4herman300(a)ao1.com. wrote: It seems that we still cannot shake KSL's interfering with our community. Please read this letter and send a copy of your own to the La Quinta Planning Commissi 1 1008 Begin forwarded message: From: "Howard Culver" <culver(dldc.rr.com> Date: June 17, 2011 11:06:10 PM EDT To: "Herman, Nancy/Mike" <Nrherman(&-aol.com> Subject: Fw: KSL Madison Blockage for PGA West We shall be at the hearing on June 21. This proposal would dramatically alter your access onto Madison and to Legends. We are addressing the timing and others are addressing the substance of the changes. Will let you know what happens. KSL wants to get rid of the current requirement that they eventually put up signals and get its deposit with the City back. Any questions give us a call at 760-777-4323. Howard and Monique Cc: tgenoveseala-guinta.oro ; tionassonala-ar Sent: Friday, June 17, 2011 9:55 AM Subject: KSL Madison Blockage for PGA West Dear Ladies and Gentlemen of the Planning Commission; June 17, 2011 We believe this is the fifth proposal in the last two years or so to be put forth during the summer months by corporate developers to disrupt La Quinta's residents in PGA West when the majority of these residents are away. Crowne Point Partners (Eden Rock) tried to push through a massive three- story condominium project, then resubmitted it as two stories but included an Alpine clocktower that would have replaced Coral Mountain as the signature PGA West landmark, and most recently tried to extend its development permit for another year without complying with requirements for perimeter fencing and landscaping as well as sand and dust control measures. Pyramid Partners attempted to demolish nearly all the existing tennis courts, the health and fitness facility, a significant portion of the Private Clubhouse parking lot, and a substantial area of remaining green space to construct a major two-story condominium project. And now KSL comes forward seeking approval of a plan that would drastically alter entry and exit from PGA West on both Madison and Avenue 58 as well as block all automobile communication across Madison between the Legends Residential and Weiskopf Residential developments. The Council must once and for all signal to these and other corporate developer entities that, except in emergencies, all proposals affecting PGA West must be submitted so they can be considered at public hearings outside the summer months when the majority of residents are present to comment and/or attend public meetings. Hearing on KSL's proposal should be deferred until at least late November or early December. KSL's proposal is not a mere housekeeping or bookkeeping matter, nor is there any apparent need for urgent or immediate action. As summarized below, approval of their plan would dramatically affect traffic in and out of PGA West, between PGA West residential developments, as well as on Madison and Avenue 58. MadisonNVinged Foot 1. Prohibit exit from Winged Foot to Madison northbound 2. Prohibit entry to Winged Foot from Madison northbound. Weiskopf/Legends Residential 1. Prohibit all automobile traffic between Weiskopf and Legends across Madison, severing PGA Westin half. 1009 2. Prohibit exit from Legends to Madison southbound 3. Prohibit exit from Weiskopf to Madison northbound Black Diamond/Avenue 58 1. Prohibit exit from Black Diamond to Avenue 58 eastbound 2. Prohibit entry to Black Diamond from Avenue 58 eastbound Residents of PGA West should be given full opportunity to evaluate KSL's basis for requesting these major alterations of traffic patterns and their effects on communication in, out and within PGA West before the proposed rescheduled hearing. Sincerely, ENTER YOUR NAME & ADDRESS HERE d 0 3 1010 From: emmo353@aol.com Sent: Saturday, June 18, 2011 10:06 AM nt, To: Council 1 K/ Subject: KSL Proposes Madison St. Blockage for PGA West Dear Ladies and Gentlemen of the Planning Commission: June 17, 2011 We believe this is the fifth proposal in the last two years or so to be put forth during the summer months by corporate developers to disrupt La Quinta's residents in PGA West when the majority of these residents areaway. Crowne Point Partners (Eden Rock) tried to, push through a massive three- story condominium project, then resubmitted it as two stories but included an Alpine clock tower that would have replaced Coral Mountain as the signature PGA West landmark, and most recently tried to extend its development permit for another year without complying with requirements for perimeter fencing and landscaping as well as sand and dust control measures. Pyramid Partners attempted to demolish nearly all the existing tennis courts, the health and fitness facility, a significant portion of the Private Clubhouse parking lot, and a substantial area of remaining green space to construct a major two-story condominium project. And now KSL comes forward seeking approval of a plan that would drastically alter entry and exit from PGA West on both Madison and Avenue 58 as well as block all automobile communication across Madison between the Legends Residential and Weiskopf Residential developments. The Council must once and for all signal to these and other corporate developer entities that, except in emergencies, all proposals affecting PGA West must be submitted so they can be considered at public hearings outside the summer months when the majority of residents are present to comment and/or attend public meetings. Hearing on KSL's proposal should be deferred until at least late November or early December. KSL's proposal is not a mere housekeeping or bookkeeping matter, nor is there any apparent need for urgent or immediate action. As summarized below, approval of their plan would dramatically affect traffic in and out of PGA West, between PGA West residential developments, as well as on Madison and Avenue 58. MadisonNVinged Foot 1. Prohibit exit from Winged Foot to Madison northbound 2. Prohibit entry to Winged Foot from Madison northbound. Weiskoof/Legends Residential 1. Prohibit all automobile traffic between Weiskopf and Legends across Madison, severing PGA West in half. ' 2. Prohibit exit from Legends to Madison southbound 3. Prohibit exit from Weiskopf to Madison northbound Black Diamond/Avenue 58 1. Prohibit exit from Black Diamond to Avenue 58 eastbound 2. Prohibit entry to Black Diamond from Avenue 58 eastbound. Residents of PGA West should be given full opportunity to evaluate KSL's basis for requesting these major alterations of traffic patterns and their effects on communication in, out and within Of PGA West before the proposed rescheduled hearing. 1011 Sincerely, Robert & Carol Emmons 80560 Weiskopf La Quinta, CA 92253 N 2 1012 Wanda From: KAREN PELLETIER <kjpelletier@verizon.net> V�' / Sent: Saturday, June 18, 2011 12:58 PM ftiCy To: Council; Don Adolph; Tom Genovese; Tim Jonasson Cc: Bob Males; Al & Shirley Adams; Lisa Holzwarth; Evan Schiller; Vicki Serve; Judi Crawley; Paul Flask; Marilyn Ginsberg; Mery Kirshner, Ralph & Louise Cicurel; Ed White; JudyLeBlang; Wayne LeBlang; John Snyder; Lynn Snyder; Roslyn Moore; Marge Malishka; Peggy Ramsey Subject: Comment on the Madison "Worm Median" proposal Please distribute this email to all council members. Thank you. To: All City Council Members, Tom Genovese, Timothy Jonasson The purpose of this email is to vehemently protest the building of "worm medians" which would prohibit residents on the west side of Madison from take left hand turns out of our developments. For those of us who live on the west side of Madison, we use those gates every time we leave or come back to PGA West. The only direction I go, out of my Winged Foot & Madison gate, is north — taking a left out of PGA West. I take a left to go to work, to shop for groceries, to run errands, to go out to dinner, to go anywhere. In the 11 years I have lived here I have only gone south 3 times. In other words, prohibiting me from taking a left onto Madison is a huge inconvenience. If I were to use the front manned gate access it increases my commute time, each way, by 10-15 minutes. Our PGA West Master Association just invested over a quarter million dollars in a new transponder system that upgrades the software and security of those Madison gates so that more residents and vendors could use them and minimize congestion at the manned gates. If you allow KSL to build these barriers to left hand turns, you will defeat the goal of the Master Association to allow for easier access and greater security. In addition, La Quinta, Indio and the developers along Madison just spent substantial amounts of money extending Madison so that it would go all the way through to Hwy 111, taking some of the traffic pressure off Jefferson. If we are prohibited from taking a left onto Madison and we are all forced to use the gates off of Jefferson, what good does extending Madison do? We won't be able to use it! KSL has requested that they be absolved of their responsibility.to pay for the construction of 4 traffic lights on Madison. They have requested instead that they be allowed to build "worm medians" which would prohibit the residents from being able to take a left out of our developments. This shifts the cost burden from the developer to the residents who have to bear the cost of this inconvenience in increased commutation time and gas every time we leave the development. What's the Citv's Objective? If the City's objective is to give the developers a reprieve from having to spend the money on traffic lights, why inconvenience the residents by preventing us from taking left hand turns? Leave the set up the way it is now with no worn medians. 1013 If the. City's objective is to minimize accidents on Madison because northbound travelers use it as a freeway, making it unsafe to allow people to take left hand turns onto Madison, then look at other alternatives, including: 1. Putting in 4-way stop signs at each gate so that residents can get out. This would also have the added benefit of slowing the speed of traffic on Madison. 2. Creating a middle "turn lane" on Madison at each gate. That would enable people to cross southbound traffic and sit in the middle lane until there is a break in the flow of northbound traffic. 3. Requiring KSL to build the lights. In summary, if the city accepts KSL's request you are unfairly shifting the cost burden to those of us who rely on those gates to go to work and shop. I respectfully request that you deny KSL's request to build these worm medians and pursue an alternate approach which meets the needs of the residents to take a left onto Madison. I will be at the June 21 hearing, and would appreciate an opportunity to voice my concerns to the City Council. Sincerely, Karen J. Pelletier 54526 Southern Hills La Quinta, CA 92253 760-771-2013 760-861-5482 cell Karen Pelletier Marketing Consulting Facebook Twitter Linkedln 1oA ffc ; Co1.c�ec1 Wanda Wise -Latta From: JACKWM123@aol.com C Sent: Saturday, June 18, 2011 1:20 PM To: Council Subject: KSL Madison/PGAW exit blockage Subject: KSL Madison PGAWEST exit blockage. This hearing should be in November or December when people are here and can attend the meeting not in the middle of summer. This tactic has been used many time by various developers at PGAW and it is -certainly not fair to the parties involved. Sincerely, Jack and Georgia Moms '55-296 Big Spring LwOuinta CA 92253 1 it l 5 Wanda Wise -Latta I From: Dave Balducci <dave@dmbconsulbnginc.com> CIA / Sent: Saturday, June 18, 2011 2:33 PM To: Council Subject: KSL Proposes Madison St. Blockage for PGA West M e t/ Dear Ladies and Gentlemen of the Planning Commission: June 18, 2011 We believe this is one of many proposals in the last two years or so to be put forth during the summer months by corporate developers to disrupt La Quinta's residents in PGA West when the majority of these residents are away. Crowne Point Partners (Eden Rock) tried to push through a massive three- story condominium project, then resubmitted it as two stories but included an Alpine clocktower that would have replaced Coral Mountain as the signature PGA West landmark, and most recently tried to extend its development permit for another year without complying with requirements for perimeter fencing and landscaping as well as sand and dust control measures. Pyramid Partners attempted to demolish nearly all the existing tennis courts, the health and fitness facility, a significant portion of the Private Clubhouse parking lot, and a substantial area of remaining green space to construct a major two- story condominium project. Now, KSL comes forward seeking approval of a plan that would drastically alter entry and exit from PGA West on both Madison and Avenue 58 as well as block all automobile communication across Madison between the Legends Residential and Weiskopf Residential developments. The Council must once and for all signal to these and other corporate developer entities that, except in emergencies, all proposals affecting PGA West must be submitted so they can be considered at public hearings outside the summer months when the majority of residents are present to comment and/or attend public meetings. Hearing on KSL's proposal should be deferred until at least late November or early December. KSL's proposal is not a mere housekeeping or bookkeeping matter, nor is there any apparent need for urgent or immediate action. As summarized below, approval of their plan would dramatically affect traffic in and out of PGA West, between PGA West residential developments, as well as on Madison and Avenue 58. MadisonMlinoed Foot 1. Prohibit exit from Winged Foot to Madison northbound 2. Prohibit entry to Winged Foot from Madison northbound. Weiskopf/Legends Residential 1. Prohibit all automobile traffic between Weiskopf and Legends across Madison, severing PGA West in half. 2. Prohibit exit from Legends to Madison southbound 3. Prohibit exit from Weiskopf to Madison northbound Black Diamond/Avenue 58 1. Prohibit exit from Black Diamond to Avenue 58 eastbound 2. Prohibit entry to Black Diamond from Avenue 58 eastbound Residents of PGA West should be given full opportunity to evaluate KSL's basis for requesting these major alterations of traffic patterns and their effects on communication in, out and within PGA West before the proposed rescheduled hearing. 10 [6 Sincerely, Dave & Marge Balducci 81200 Kingston Heath La Quinta, CA 92253 a 1017 From: Steve Cooper <steve@hightechceoadvisor.com> Sent: - Saturday, June 18, 2011 5:18 PM To: Council Cc: Tom Genovese; Tim Jonasson Subject: KSL Proposes Madison St. Blockage for PGA West Dear Ladies and Gentlemen of the Planning Commission: June 18, 2011 We strongly object to developers submitting controversial measures to the La Quinta Planning Commission during the summer when the majority of residents are away. It is incredible that the Planning Commission allows this to happen when the intent of the developers is obvious. We believe this is the fifth proposal in the last two years or so to be put forth during the summer months by corporate developers to disrupt La Quinta's residents in PGA West when the majority of residents are away. Crowne Point Partners (Eden Rock) tried to push through a massive three- story condominium project, then resubmitted it as two stories but included an Alpine clocktower that would have replaced Coral Mountain as the signature PGA West landmark, and most recently tried to extend its development permit for another year without complying with requirements for perimeter fencing and landscaping as well as sand and dust control measures. Pyramid Partners attempted to demolish nearly all the existing tennis courts, the health and fitness facility, a significant portion of the Private Clubhouse parking lot, and a substantial area of remaining green space to construct a major two-story condominium project. And now KSL comes forward seeking approval of a plan that would drastically alter entry and exit from PGA West on both Madison and Avenue 58 as well as block all automobile communication across Madison between the Legends Residential and Weiskopf Residential developments. The Council must once and for all signal to these and other corporate developer entities that, except in emergencies, all proposals affecting PGA West must be submitted so they can be considered at public hearings outside the . summer months when the majority of residents are present to comment and/or attend public meetings. Hearing on KSL's proposal should be deferred until at least late November or early December. KSL's proposal is not a mere housekeeping or bookkeeping matter, nor is there any apparent need for urgent or immediate action. As summarized below, approval of their plan would dramatically affect traffic in and out of PGA West, between PGA West residential developments, as well as on Madison and Avenue 58. Madison/Winoed Foot 1. Prohibit exit from Winged Foot to Madison northbound 2. Prohibit entry to Winged Foot from Madison northbound. Weiskopf/Legends Residential 1. Prohibit all automobile traffic between Weiskopf and Legends across Madison, severing PGA West in half. 2. Prohibit exit from Legends to Madison southbound 3. Prohibit exit from Weiskopf to Madison northbound Black Diamond/Avenue 58 1. Prohibit exit from Black Diamond to Avenue 58 eastbound 1 i v WV1 2. Prohibit entry to Black Diamond from Avenue 58 eastbound Residents of PGA West should be given full opportunity to evaluate KSL's basis for requesting these major alterations of traffic patterns and their effects on communication in, out and within PGA West before the proposed rescheduled hearing. Sincerely, Stephen E. Cooper and Susan D. Cooper 54-278 Inverness Way La Quinta, CA 42253 760-771-6227 PGA West Premier Members �U� l Wanda Wise -Latta CM From:. Carol Reed <crreed73@msn.com> Sent: Saturday, June 18, 2011 6:45 PM To: Council; Tom Genovese Subject: Madison Ave. Blockage from PGA West Dear Sirs: We received in the mail a written notice of your city council meeting on June 21 to discuss the proposal to block access to Madison Ave. from Winged Foot in PGA West. This letter Is to convey our strong opposition to the proposal. Unlike many of the residents here we are full time permanent residents. We do not leave for the summer. Our home in PGA West Is our only home. We live on Winged Foot and use the gate on Madison on a regular basis for entering and exiting the golf community. It will be a great and unnecessary inconvenience to have to drive through the complex in order to get out to Jefferson (or to Madison). It is equally absurd to close off the other gates. It Is unfortunate that KSL once again does not want to fulfill their contractual obligations but that should not impose a hardship on the residents who lye here. It is our opinion that at this.point In time we do not need a stoplight at the Madison Gate. Perhaps if traffic volume increases in the future then one might be needed. Please do not allow our access to be blocked. Sincerely, Charles and Carol Reed 55-307 Winged Foot La Quinta, CA 92253 From: Stefanie Segal <stefsmnca@msn.com> %/ Sam: Sunday, June 19, 2011 8:06 AM TO... Council; Tom Genovese Subject: FW: KSL Madison Blockage for PGA West To Whom, We have recently received notification that a meeting is to be held on July 21st to the affect that a drastic modification is to be made to the PGA West access onto Madison Avenue. It seems a "no-brainer" to me that if there is to be a change or modification to anything affecting the residents of PGA West it would only be fair and reasonable that a majority of such residents be able to be in attendance. On June 17th you received a detailed letter from Howard Culver giving all of the possible problems with this proposal. We not only totally agree with the aforementioned letter but would like to restate that this seems to be the policy of the larger corporate developers trying to push.something through the Council without fair representation of those most affected. Please put this matter on hold until late November or early December when most of our PGA West "Snowbirds" will return . . Thank You, Mary & Stefanie Segal a 1021 Wanda Wise -Latta Ek From: Marvin Segal <marvsegal@msn.com> �� 71 Sent: Sunday, June 19, 2011 8:22 AM To: Council; Tom Genovese L Vi Subject: KSL Madison Blockage for PGA West To Whom, We have recently received notification that a meeting is to be held on July 21stto the affect that a drastic modification is to be made to the PGA West access onto Madison Avenue. It seems a "no-brainer" to me that if there is to be a change or modification to anything affecting the residents of PGA West it would only be fair and reasonable that a majority of such residents be able to be in attendance. On June 17th you received a detailed letter from Howard Culver giving all of the possible problems with this proposal. We not only totally agree with the aforementioned letter but would like to restate that this seems to be the policy of the larger corporate developers trying to push something through the Council without fair representation of those most affected. Please put this matter on hold until late November or early December when most of our PGA West "Snowbirds"wilt return . . Thank You, Mary 8 Stefanie Segal 80769 Spanish Bay La Quints, CA. 92253 4 1 1 1022 el�' Wanda Wise -Latta w�`W O.A From:. Tony Serva <tony_serva@yahoo.com> / PW ✓ Sent: Sunday, June 19, 2011 12:03 PMn To: Council A� Cc: Tom Genovese; Tim Jonasson Subject: KSL Madison Blockage for PGA West June 19, 2011 Dear Ladies and Gentlemen of the Planning Commission: Reference the Hearing scheduled for Tuesday June 21stl We believe this is the fifth proposal in the last two years or so to be put forth during the summer months by corporate developers to disrupt La Quinta's residents in. PGA West when the majority of these residents areaway. Crowne Point Partners (Eden Rock) tried to push through a massive three-story condominium project, then resubmitted it as two stories but included an Alpine clocktower that would have replaced Coral Mountain as the signature PGA West landmark, and most recently tried to extend its development permit for another year without complying with requirements for perimeter fencing and landscaping as well as sand and dust control measures. Pyramid Partners attempted to demolish nearly.all the existing tennis courts, the health and fitness facility, a significant portion of the Private Clubhouse parking lot, and a substantial area of remaining green space to construct a major two- story condominium project. And. now KSL comes forward seeking approval of a plan that would drastically alter entry and exit from PGA West on both Madison and Avenue 58 as well as block all automobile communication across Madison between the Legends Residential and Weiskopf Residential developments. The Council must once and for all signal to these and other corporate developer entities that, except in emergencies, all proposals affecting PGA West must be submitted so they can be considered at public hearings outside the summer months when the majority of residents are present to comment and/or attend public meetings. Hearing on KSL's proposal should be deferred until at least late November or early December.. KSL's proposal is not a mere housekeeping or bookkeeping matter, nor is there any apparent need for urgent or immediate action. As summarized below, approval of their plan would dramatically affect traffic in and out of PGA West, between PGA West residential developments, as well as on Madison and Avenue 58. Madison/Winged Foot 1. Prohibit exit from Winged Foot to Madison northbound 2. Prohibit entry to Winged Foot from Madison northbound. Weiskopf/Legends Residential 1. Prohibit all automobile traffic between Weiskopf and Legends across Madison; severing PGA West in half. 2. Prohibit exit from Legends to Madison southbound 3. Prohibit exit from Weiskopf to Madison northbound Black DiamondfAvenue 58 1. Prohibit exit from Black Diamond to Avenue 58 eastbound 2. Prohibit entry to Black Diamond from Avenue 58 eastbound Residents of PGA West should be given full opportunity to evaluate KSL's basis for requesting these major alterations of traffic patterns and their effects on communication in, out and within PGA West before the proposed rescheduled hearing. Respectfully, Mr. & Mrs. Tony Serva 54515 Winged Foot La Quints, CA 92253 It 1023 Re: KSL Reauest to oet relief from prior agreed obligations Dear Ladies and Gentlemen of the Planning Commission: We believe this is the fifth proposal in the last two years or so to be put forth during the summer months by corporate developers to disrupt La Quinta's residents in PGA West when the majority of these residents are away. Crowne Point Partners (Eden Rock) tried to push through a massive three-story condominium project, then resubmitted it as two stories but included an Alpine dock tower that would have replaced Coral Mountain as the signature PGA West landmark, and most recently tried to extend its development permit for another year without complying with requirements for perimeter fencing and landscaping as well as sand and dust control measures. Pyramid Partners attempted to demolish nearly all the existing tennis courts, the health and fitness facility, a significant portion of the Private Clubhouse parking lot, and a substantial area of remaining green space to construct a major two-story condominium project. And now KSL comes forward seeking approval of a plan that would drastically alter entry and exit from PGA West on both Madison and Avenue 58 as well as block all automobile communication across Madison between the Legends Residential and Weiskopf Residential developments. The Council must once and for all signal to these and other corporate developer entities that, except in emergencies, all proposals affecting PGA West must be submitted so they can be considered at public hearings outside the summer months when the majority of residents are present to comment and/or attend public meetings. Hearing on KSL's proposal should be deferred until at least late November or early December. KSL's proposal is not a mere housekeeping or bookkeeping matter, nor is there any apparent need for urgent or immediate action. As summarized below, approval of their plan would dramatically affect traffic in and out of PGA West, between PGA West residential developments, as well as on Madison and Avenue 58. adison/Winoed Foot Prohibit exit from Winged Foot to Madison northbound Prohibit entry to Wmged Foot from Madison northbound. Weiskopf/Legends Residential 1. Prohibit all automobile traffic between Weiskopf and Legends across Madison, severing PGA West in half. 2. Prohibit exit from Legends to Madison southbound 3. Prohibit exit from Weiskopf to Madison northbound Black Diamond/Avenue 58 1. Prohibit exit from Black Diamond to Avenue 58 eastbound 2. Prohibit entry to Black Diamond from Avenue 58 eastbound Residents of PGA West should be given full opportunity to evaluate KSL's basis for requesting these major alterations of traffic patterns and their effects on communication in, out and within PGA West before ma nry pQW rescheduled hearing. 1024 coakoAl From: bhoffmann@dc.rr.com r w"�nn' Sent: Sunday, June 19, 2011 5:31 PM �(51.'CJ l - To: Tom Genovese Cc: Council Subject: Re: Traffic changes from the Legends and Norm Gates - On agenda for La Quinta City Council Meeting City of La Quinta, The proposed change is an unacceptable short cut. A large percentage of my use of the Madison gates are to cross Madison to access PGA West facilities. The proposed change would require traveling nearly a half mile where I would make a U turn to access the gates directly across Madison from the Legends gate. The addition of a traffic light was something the builder told us was part of the master plan and would be installed as traffic grew on Madison. I see this as another short cut by the city and PGA West that will not only be an inconvenience but potentially hazardous. I find it curious that these types of cost cutting proposals find their way to the agenda when most residence are away for the summer. HAD I NOT RECEIVED NOTICE FROM A NEIGHBOR I WOULD NOT HAVE RECEIVED NOTICE OF THIS PROPOSAL UNTIL THE COMMENT PERIOD HAD CLOSED. Stick with the original plan which was proposed with residents safety; convenience and traffic flow as an objective Bob Hoffmann 57845 Black Diamond La Quinta, CA 92253 ---- Daniel Sturgill <dsstureiil@peoplepc.com> wrote: Hello All I want to ask for your assistance to preserve our access to the west side of Madison. I have attached the documents proposing the changes KSL is requesting at our 2 ea. Legends and Norm gates. The city of La Quinta has always had plans to install lights at these intersections when the traffic warrants it. However KSL is now requesting that the city approve a change to a raised median in a worm configuration which is considerable less expensive. If this change is approved it would restrict our ability to cross Madison, you will only be able to make a right hand turn exiting these gates. This would force us to access all properties west of Madison by going out to 54th and going down PGA West BLVD to make entry to the clubhouses and friends residing on the other side With this change it would force many of our vendors and service providers to make changes in there routing and add time to their daily schedules ultimately adding to our cost of services. Currently the Fairways Assoc. has Vintage, Pristine Pools, and Monarch personnel who travel back and forth across Madison several times day to service our needs. 1025 The LA Quinta City council meeting is June 21 at 7:00 PM. I know many of you are not available to attend however a letter or email will go a long way to preserve our rights in this matter. Please contact the city council or the City Manager to voice your objections. <mailto:council@la-auinta.orQ> council@la-auinta.org Additionally, you can send a copy to the City Manager: <mailto:t¢enovese@la-auinta.orz> tgenovese@la-auinta.ora I have also attached a letter you can forward and send for your convenience. Thank You for your with this matter Penni Sturgill Delegate for the Summit N Z 1026 From: bcoe91748@gmaiLcom on behalf of Bob Coe <bcoe@dc.rr.com> 11i Sent: Sunday, June 19, 2011 5:57 PM CL?i�i To: Council; Tom Genovese Cc: Daniel'Sturgill Subject: Worm medians Dear Sir or Madam I'm writing this letter to object to the worm medians proposed at Madison and the entrance to PGA West Legends. Residents, vendors and workers pass across Madison in large numbers to get into the main section of PGA West to visit friends, dine out at clubhouses and for other reasons. It would make no sense to force all of us to turn right; go to 54th, turn left and then turn left on PGA West Blvd to get to the private clubhouse. I have no knowledge of who would want to create this obstruction for PGA Residents. It makes no sense and will spend funds for nothing but creating a problem in the community. Please turn the request down. Thank you Bob Coe 57875 Black Diamond PGA West Member and resident La Quints, CA t 1027 isU T JUN 2 0 2011 i ' rhY OF U WlIN7A Subject: KSL Madison Blockage for PGA West ..-_ _._. ClrMANAGER'S TA Dear Ladies and Gentlemenof the Planning Commission: June 17, 2011 vie believe this is the fifth proposal -in -the last two years or so to be put forth during the summer months by corporate developers to disrupt La Quinta's residents in PGA West when zhe majority cf these residents are away. Crowne Point Partners (Eden 3odt) tried to push through a massive three-story condominium project, then resubmitted it as two stories but included an Alpine clocktower that would have replaced Coral Mountain as the signature PGA West landmark, and most recently tried tc extend its. development permit for another year without complying with recuirements for perimeter fencing and landscaping as well as sand and dust cor_trol measures. Pyramid Partners attempted to demolish nearly all tie existing tennis courts, the health and fitness facility, a significant portion of tie Private Clubhouse parking lot, and a substantial area of remaining green space to construct a.major two-story condominivamfproject. a plan that would Arid now KSL comes forward seeking approval drastically alter entry and exit from PGA West on both Madiscn and Avenue 58 as well as block all automobile communication across Madison between the Legends Residential and Weiskopf Residential developments. The Council must once and for all signal to these and other corporate developer entities that, except in emergencies, all proposals affecting PGA West must besubmitted so they can be considered at public hearings outside the summer months when the majority of residents are present to COmmenz and/or attend public meetings. Hearing on KSL's proposal should be deferred until at least late November or early December.. KSL's proposal is not a mere housekeeping or bookkeeping matter, nor is there any apparer_t need for urgent or immediate action. As summar-zed below, approval of their plan would dramatically affect traffic in and out of ?GA West, between PGA West residential developments, as wel- as on Madison and Avenue 59. Madison/WingedFoot 1. Prohibit exit from Winged Foot to Madison northbound 2. Prohibit entry to Winged FootfromMadison northbound. Weiskopf/Legends Residential 1. Prohibit all automobile traffic be weep Weiskopf and Legends across Madison, severing PGA West in half. 2. Prohibit exit from Legends to Madison southbound 3. Prohibit exit from Weiskopf to Madison. northbound Black Diamond/Avenue58 _ 1. Prohibit exit from Black Diamond to Avenue 38 eastbound 2. Prohibit entry toBlackDiamond from Avenue 58 eastbound Residents of PGA West should be given full opportunity to evaluate KSL's basis for requesting these major alterations of traffic patterns and _heir effects on communication in, out and within PGA Wes= before the proposed reschedcled hearing., - - Sincerel LA t�,,►- 4 CFI 92-253 a 1028 uueugyoH qo8 eZ#:66 66 OZ unf L'd 99L8ZZZ9Z4 Wanda Wise -Latta nnM.l� From: Susan McCarty <jacquesmom2@aol.com> l til Sent: Monday, June 20, 2011 2:56 AM To: Council; Tom Genovese C IN Subject: Letter to City 6-15-11.pdf.p/� Attachments: Letter to City 6-15-11.pdf.pdf; ATf162793.bd [ `� As residents of PGA West, living inside the Legends Gate off Madison Av., we strongly support the attached letter from the Fairways association and oppose KSL's recommendation. Thank you for your attention. DeMoine and Susan McCarty 1 N _ 1029 ce: klgqa From: Sent:. To: Subject: Dear.City Council Members, vcaunt@aol.com Monday, June 20, 2011 7:03 AM Council Notice for Public Hearing .'A / This letter is in regards to notices.I have received regarding the application of KSL Land to eliminate the previously proposed traffic lights and replacing this with raised median instead. First of all this feels a little underhanded that this is happening at this time of year when a large percentage of homeowners have left the desert for the summer. The question.might be why the urgency, and why now? Many of us have been blind sided by this proposal and have not had time to consider all the ramifications of this proposed change. My initial reaction is a definite no, as many of us commute across Madison to see friends and family, play golf, and use club houses in other parts of the PGA. We currently use the back gate directly across from the Legends gate for that access. This will also affect people who come to service our property at the same time as other properties in the main PGA complex. We already feel a little out of the loop as far as the PGA is concerned and this will only cause us to feel more isolated. I would ask that this hearing be postponed to later this year when there are greater numbers of homeowners on site. This will give us.time to evaluate the pros and cons of this proposal. It truly concerns me that this has become so urgent is such ashort amount of time. We deserve our respect on this matter, by letting all of us, digest and respond to this proposal Sincerely, Virginia Caunt 81-090 Shinnecock Hills N 1030 1 From: James Williams <jimvhlliams626@yahoo.com> C Sent: Monday, June 20, 2011 1:05 PM To: Tom Genovese /�� 7W Cc: Subject: Council Notice of Public Hearing C �� Dear Mr -Genovese: I am a resident of the Summit area on the east side of Madison in PGA West. I do not reside there in the summer and will return in November. I do not think having a public hearing on something that affects so many residents should be held during the summer when many are non-resident. It seems to me that the petitioner is trying to push this through in the summer to avoid opposition by the residents. . The proposed changes to the commitments made by KSL for stoplights along Madison will significantly affect our ability to access the club at PGA West as well as our many friends that live in the main section of the , community, and vice versa. This change could lead to more accidents along Madison and also more illegal movements made by residents using the golf cart tunnels to cross between the PGA West sections in automobiles to avoid going all the way around via Avenue 54. I do not think that any of the residents of PGA West will approve of these changes if given the chance to voice their opinion. If you must have the hearing I strongly support your denial of this change and continued monitoring of the growth in the residential areas to determine when and if stop lights are warranted. I do not support the proposal for worm mediums in place of the stop light plan at any time, no matter what the growth of the areas south of the Legends Gate. Thank you for your consideration of my voice on the matter. I would appreciate distribution to the other council members of this letter. Best regards, James Williams 57970 Troon Way La Quints, CA 92253 IimI