2011 10 10 CSCa
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COMMUNITY SERVICES COMMISSION
AGENDA
CITY HALL STUDY SESSION ROOM
78-495 Calle Tampico
La Quinta, CA 92253
Regular Meeting
Monday, October 10, 2011 5:30 P.M.
CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
PUBLIC COMMENT
At this time, members of the public may address the Commission on any matter
not listed on the agenda. Please complete a Request to Speak form and limit your
comments to three minutes.
CONFIRMATION OF AGENDA
PRESENTATIONS -
1 . Presentation by Family YMCA of the Desert
APPROVAL OF MINUTES
1 . September 12, 2011 Minutes
CONSENT CALENDAR - None.
NOTE: Consent Calendar items are considered to be routine in nature and will be
approved by one motion.
BUSINESS SESSION
1. Consideration of Art Maintenance Priorities
2. Consideration of Participation in the Holiday Tree Lighting Ceremony and
Breakfast with Santa
STUDY SESSION
1. Discussion of Joint Meeting Items for November 1, 2011.
Community Services Commission Agenda
r,r
DEPARTMENT REPORTS
1. Update on Monthly Department Report for September 2011
1. Report from Commissioners Regarding Meetings Attended
2. Calendar of Monthly Events
PUBLIC HEARING — None.
ADJOURNMENT
A Regular meeting of the Community Services Commission will be held on
November 14, 2011, commencing at 5:30 p.m. at the La Quinta Study Session
Room, 78-495 Calle Tampico, La Quinta, CA 92253.
PUBLIC NOTICES
The La Quinta Study Session Room is handicapped accessible. If special equipment
is needed for the hearing impaired, please call the Community Services Department
at (760) 777-7156, twenty-four (24) hours in advance of the meeting and
accommodations will be made.
Any writings or documents provided to a majority of the Community Services
Commission regarding any item on this agenda will be made available for public
inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico,
La Quinta, CA 92253, during normal business hours.
Community Services Commission Agenda - 2
PRESENTATION
COMMISSION MEETING DATE: October 10, 2011
ITEM TITLE: Presentation by Family YMCA of the Desert
BACKGROUND AND OVERVIEW:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
As part of the Annual Work Plan, representatives from local agencies have been asked
to present information regarding valley -wide services and services specifically in La
Quinta.
Ms. Karen Creasey, Aquatics Manager and Kelly Emmer, Aquatics Program Director of
the Family YMCA of the Desert (YMCA) have been invited to attend the meeting to
provide the Commission with information and answer questions. The YMCA offers
youth activities at local schools, Vista Dunes and Wolff Waters Housing Developments
and they provide full day preschool programs at the facility located on Park Avenue.
The YMCA is also contracted with the City to operate the Fritz Burns Pool during the
summer.
Submitted,
Edie Hylton
Community Servi es Director
APPROVAL OF MINUTES: 1
COMMUNITY SERVICES COMMISSION
MINUTES
September 12, 2011
CALL TO ORDER
A regular meeting of the Community Services Commission was called to order at
5:32 p.m. by Chairperson Fitzpatrick.
Commissioner Lawrence led the Pledge of Allegiance.
PRESENT: Commissioners Blakeley, Engel, Fitzpatrick, Lawrence, and Leidner
STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett, Golf
& Parks Manager; Robert Ambriz Jr., Recreation Supervisor;
Tustin Larson, Recreation Supervisor; and Angela Guereque,
Senior Secretary
PUBLIC COMMENT — None.
CONFIRMATION OF AGENDA
Motion - It was moved by Commissioners Leidner/Engel to confirm the agenda as
submitted. Motion carried unanimously.
PRESENTATIONS — None.
APPROVAL OF MINUTES
1. Approval of July 11, 2011 Minutes
Motion — It was moved by Commissioners Blakeley/Leidner to approve the minutes
as submitted. Motion carried unanimously.
CONSENT CALENDAR - None.
BUSINESS SESSION
1. Consideration of Commission Meeting. Dates
Director Hylton presented the staff report.
Community Services Commission Minutes September 12, 2011
-2-
Motion - It was moved by Commissioners Lawrence/Blakeley to approve the
Community Services Commission meeting dates as submitted. Motion carried
unanimously.
2. Consideration of Fees and Charges Policies Update.
Director Hylton presented. the staff report.
Supervisor Ambriz Jr. presented the Facility Use Fee information on the six fee
recommendations.
Commissioner Blakeley asked how the fees were figured. Supervisor Ambriz stated
that too drastic of an increase might cause a loss in rentals. The increased
amounts are comparable to Desert Recreation District rentals in local cities.
Chairperson Fitzpatrick asked if there are deposits in place for the parks.
Supervisor Ambriz stated that deposits are in place for Fritz Burns and La Quinta
Park at $50, Senior Center at $500, and the Civic Center Campus at $100 for the
existing rental fees.
Supervisor Larson presented the Non-resident fee changes for programs, events,
and excursions.
Commissioner Lawrence asked how the participants will prove their residency.
Supervisor Larson stated that the system will automatically acknowledge residency
by the zip code that the participant enters during registration.
Motion - It was moved by Commissioners Lawrence/Leidner to recommend for City
Council consideration the proposed Fees and Charges Policies Update. Motion
carried unanimously.
3. Consideration of the 201 1 /2012 Community Services Marketing Plan.
Supervisor Larson presented the staff report.
Motion - It was moved by Commissioners Blakeley/Engel to approve the
2011 /2012 Community Services Marketing Plan. Motion carried unanimously.
STUDY SESSION - None.
DEPARTMENT REPORTS
1. Department Report for June 2011
2. Department Report for July 2011
Community Services Commission Minutes
-3-
September 12, 2011
3. Department Report for August 2011
COMMISSIONER ITEMS
1. Report from Commissioners Regarding Meetings Attended.
2. Calendar of Monthly Events
PUBLIC HEARING — None.
OPEN DISCUSSION
ADJOURNMENT
It was moved by Commissioners Blakeley/Lawrence to adjourn the Community
Services Commission meeting at 6:15 p.m. Motion carried unanimously.
NEXT MEETING INFORMATION:
A Regular Meeting of the Community Services Commission to be held on October
10, 2011 commencing at 5:30 p.m. in the City of La Quinta Study Session Room,
78-495 Calle Tampico, La Quinta, CA 92253.
Submitted by:
Angela Guereque
Community Services Senior Secretary
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AGENDA CATEGORY:
BUSINESS SESSION: 1
COMMISSION MEETING DATE October 10, 2011
CONSENT CALENDAR:
ITEM TITLE: Consideration of Art Maintenance Priorities STUDY SESSION:
PUBLIC HEARING:
RECOMMENDATION:
As deemed appropriate by the Community Services Commission.
FISCAL IMPLICATIONS:
The Fiscal Year 201 1 /2012 budget includes $20,000 for the maintenance and
repair of Art in Public Places.
BACKGROUND AND OVERVIEW:
In Fiscal Year 2010/201 1, the the mosaic murals were repaired and cleaned at the
Civic Center Campus and at Fritz Burns Park; the Artists and Sports
Acknowledgement pieces were waxed and the bases were painted; the Veteran's
Acknowledgement was expanded by adding new panels and was waxed and the
base was painted; the Spirit of La Quinta Fountain was cleaned and waxed; and
the Sun and Moonbeam located on the west side of the Civic Center Campus was
cleaned and painted. The area around the Desert Dolman, located near Amore
Restaurant, was landscaped with decomposed granite and the rocks were polished
by the original artist.
After reviewing all of the art work throughout the City, the following pieces are
considered a priority for preventative maintenance and repair for this fiscal year:
1. Repaint the bases and wax the bronze on the three Acknowledgement pieces
at the Civic Center Campus.
2. Clean and inspect the Artwork at the bus stops along Highway 111 and the
Library.
3. Clean and wax the Spirit of La Quinta located near the north City Hall entry
twice annually.
4. Clean and paint the bases of the Eagle Mystic Flight and the Balancing Forms
located at the south entry to the City Hall.
5. Clean and check the In Between the Earth and Sky Spray Tower and the
Gateway to the Desert at Fritz Burns Park.
6. Inspect the painted signal boxes and apply anti -graffiti coating if needed.
7. Evaluate the ongoing maintenance of the Fritz Burns Park mosaics.
8. Clean and wax the Civic Center Campus Bronze Relief Map.
Vandalism of Art in Public Places is random and will be corrected immediately
following any occurrence. Some vandalism may be corrected in-house with staff
while other occurrences may require an art maintenance contractor.
ALTERNATIVES:
The alternatives available to the Commission are:
1. Approve the art maintenance priorities as listed; or
2. Do not approve the art maintenance priorities as listed; or
3. Provide staff with alternate direction.
Respectfully submitted,
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Edie Hylton
Community Services Director
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COMMISSION MEETING DATE: October 10, 2011
ITEM TITLE: Consideration of Participation in the Holiday
Tree Lighting Ceremony and Breakfast with Santa
RECOMMENDATION:
As deemed appropriate by the Community Services Commission.
BACKGROUND AND OVERVIEW:
AGENDA CATEGORY:
BUSINESS SESSION: 2
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
The Holiday Tree Lighting Ceremony will be held in Old Town on Friday, December 2,
2011. Staff is requesting assistance from the Commission from 6-8 p.m. to help with
hosting the event.
Breakfast with Santa will be held at the La Quinta Senior Center on Saturday,
December 10, 2011. Staff is requesting assistance from the Commission from 8:30
a.m. to 1 1:00 a.m. to help greet families and serve breakfast.
TERNATIVES:
The alternatives available to the Commission are:
1. Appoint two or more Commissioners to assist with the Tree Lighting Ceremony
and Breakfast with Santa; or
2. Do not appoint two or more Commissioners to assist with the Tree Lighting
Ceremony and Breakfast with Santa; or
3. Provide staff with alternate direction.
Respectfully Submitted
i
Edie Hylton
Community Services Director
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AGENDA CATEGORY:
BUSINESS SESSION:
COMMISSION MEETING DATE: October 10, 2011 CONSENT CALENDAR:
1
ITEM TITLE: DISCUSSIOn Of Joint Meeting Items for STUDY SESSION:
November 1, 2011 PUBLIC HEARING:
RECOMMENDATION:
As deemed appropriate by the Community Services Commission.
BACKGROUND AND OVERVIEW:
The purpose of this report is to identify several discussion items for the City Council
and Community Services Commission Joint Meeting to be held November 1, 2011.
The following topics have been reviewed and approved by the Community Services
Commission.
La Quinta Fitness Center
The collaboration between the City and the Desert Recreation District has been very
positive for the residents of the City. The facility opened in July 2011 and has 618
members with memberships continuing to grow. The Community Services Department
is administering a Marketing Plan that promotes the facility and promotes health and
fitness in the City. The bi-annual Activities Guide, Desert Recreation District Activities
Guide, GEM, monthly Community Service email blasts, Cove Neighborhood Association
website and email blasts, Facebook, and advertising in the La Quinta Sun are used to
promote the use of the facility.
301h Anniversary Activities and Events
The Commission and staff are looking forward to a wide array of activities for
residents and visitors. This year as part of the 30`h Anniversary the city will collaborate
with organizations including the La Quinta Arts Foundation, La Quinta Historical
Society and the Chamber of Commerce to provide a number of special events and
activities that will create a sense of community and pride.
Park Projects Completed in 2010-11
The Commission would like to extend their appreciation to the City Council for
supporting the capital improvements completed in Fiscal Year 2010-11. The
improvements at the La Quinta Sports Complex, Paige Middle School Sports Fields, the
dog parks at Seasons and Pioneer Parks and the playgrounds at Fritz Burns, Seasons
and Adams Park are enjoyed by many residents and visitors in the city.
ALTERNATIVES:
As deemed appropriate by the Community Services Commission.
Respectfully Submitted
I
Edie Hylton
Community Services Director
DEPARTMENT REPORT:1
F
cF`y OE T1�'�
TO: Community Services Commission
FROM: Edie Hylton, Community Services Directov>
DATE`. October 10, 2011
SUBJECT: Community Services Department Report for September 2011
Due to the preparation time of the Department Report, the September 2011
Department Report will be included in the November 14, 2011 Commission packet.
COMMISSIONER ITEM: 1
COMMUNITY SERVICES COMMISSIONERS MEETINGS & WORK PLAN TASK EVENTS
FISCAL YEAR 2011-2012 ATTENDANCE
Date of Appointment
Term Expires
Sharrell Blakeleyl
Heather Engel
Kathleen Fitzpatrick
Michele Lawrence
Bob Leidne
7/1/2011
7/1/2010
1 7/1/2010
7/1/2011
1 7/1/2017
6/30/2013
1 6/30/2012
1 6/30/2012
1 6/30/2013
6/30/2013
July 11, 2011 MeetingPresent
Present
PresentVPre�sent
Present
Moonli ht Movie
Giants vs Padres Excursion
Wellness Center Grand O enin
X
X
XX
Patriots Luncheon
X
August 8, 2011 NO MEETING
Moonli ht Movie
Huntin ton Beach Excursion
Back to School Pro ram
September 12, 2011 Meeting
Present
Present
I Present
Present
Present
Moonlight Movie
Walking Equals Long Life Walk
Nature Walk
Cruise Cuisine Luncheon
October 10, 2011 Meetin
Moonlight Movie
Halloween Carnival
Walking Equals Long Life Walk
Nature Walk
Disc Golf Park Tournament
Halloween Luncheon
Wellness Connection
Annual Health Fair
November 14, 2011 Meeting
Moonlight Movie
Veterans Tribute
Walking E uaIs Long Life Walk
Nature Walk
Thanksgiving Luncheon
December 12, 2011 Meeting
Christmas Tree Lighting
Breakfast with Santa
Shopping @ Cabazon Outlets
Walking E uaIs Long Life Walk
Nature Walk
Youth Flau Football Tournament
Disc Golf Holiday Tournament
Holida Luncheon
Evenin Dance
COMMISSIONER ITEM: 2
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