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2011 10 04 CC
00 4 4 adja City Council agendas are available on the City's web page @ www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting TUESDAY, OCTOBER 4, 2011 AT 4:00 P.M. Beginning Resolution No. 2011-084 Ordinance No. 493 CALL TO ORDER Roll Call: Council Members: Evans, Franklin, Henderson, Sniff, and Mayor Adolph PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CLOSED SESSION — NONE CONFIRMATION OF AGENDA PRESENTATIONS 1. PROCLAMATION IN HONOR OF FIRE PREVENTION WEEK 2. CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING FOR FISCAL YEAR ENDING JUNE 30, 2010 ».J 001 CITY COUNCIL AGENDA 1 OCTOBER 4, 2011 WRITTEN COMMUNICATIONS - NONE APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF SEPTEMBER 20, 2011 CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF. DEMAND REGISTER DATED OCTOBER 4, 2011 BUSINESS SESSION 1. CONSIDERATION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE OFF -SITE IMPROVEMENTS FOR PARCEL MAP NO. 31876, MAYER VILLA CAPRI, LP A. RESOLUTION ACTION 2. CONSIDERATION OF A FEASIBILITY STUDY COMPARING THE MERITS OF A MODERN ROUNDABOUT VERSUS A TRAFFIC SIGNAL AT THE INTERSECTION OF EISENHOWER DRIVE AND CALLE SINALOA A. MINUTE ORDER ACTION 3. CONSIDERATION OF MAKING A REQUEST TO THE CITY OF INDIO TO COMPLETE THE NECESSARY STUDIES TO COMPLY WITH THE CALIFORNIA ENVIRONMENTAL QUALITY ACT REGARDING FUTURE GOLDENVOICE CONCERTS AT THE INDIO POLO FIELDS A. MINUTE ORDER ACTION 4. CONSIDERATION TO APPOINT A MEMBER TO THE DESERT CLASSIC CHARITIES EVALUATION COMMITTEE A. MINUTE ORDER ACTION 5. CONSIDERATION OF RE -APPROPRIATION OF CONCOURS d'ELEGANCE FUNDS A. MINUTE ORDER ACTION STUDY SESSION 1. DISCUSSION REGARDING RETAIL AND CONSUMER TRENDS ANALYSIS CITY COUNCIL AGENDA . 2 OCTOBER 4, 2011 0.4.9 002 REPORTS AND INFORMATIONAL ITEMS 1. ANIMAL CAMPUS COMMISSION (FRANKLIN) 2. BOB HOPE CLASSIC FUND DISTRIBUTION COMMITTEE (FRANKLIN) 3. CITY COUNCIL AD HOC COMMITTEE REPORTS 4. CVAG COMMITTEE REPORTS 5. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (ADOLPH) 6. C.V. CONSERVATION COMMISSION (SNIFF) 7. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (ROBERT COX) 8. C.V. MOUNTAINS CONSERVANCY (FRANKLIN) 9. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH) 10. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (FRANKLIN) 11. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (FRANKLIN) 12. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 13. PALM SPRINGS DESERT RESORT COMMUNITIES CONVENTION & VISITORS AUTHORITY (EVANS) 14. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (ROBERT TEAL) 15. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (DIANE GUNN) 16. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 17. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 18. INVESTMENT ADVISORY BOARD MINUTES FOR JULY 13, 2011 DEPARTMENT REPORTS 1 . CITY MANAGER 2. CITY ATTORNEY 3. CITY CLERK A. SCHEDULE FOR JOINT CITY COUNCIL / COMMISSION MEETING AND APPOINTMENTS TO BUILDING AND CONSTRUCTION APPEALS BOARD, HISTORIC PRESERVATION COMMISSION AND HOUSING COMMISSION 4. BUILDING & SAFETY DEPARTMENT REPORT - NONE 5. COMMUNITY SERVICES DEPARTMENT REPORT - NONE 6. FINANCE DEPARTMENT REPORT - NONE 7. PLANNING DEPARTMENT REPORT A. GENERAL PLAN MONTHLY UPDATE 8. PUBLIC WORKS DEPARTMENT REPORT - NONE 9. POLICE DEPARTMENT REPORT - NONE 10. FIRE DEPARTMENT QUARTERLY REPORT - NONE MAYOR'S AND COUNCIL MEMBERS' ITEMS - NONE PUBLIC HEARINGS - NONE CITY COUNCIL AGENDA 3 OCTOBER 4, 2011 �M' 1 003 ADJOURNMENT RECESS TO REDEVELOPMENT AGENCY MEETING NO PUBLIC HEARINGS ARE SCHEDULED, THEREFORE, THE CITY COUNCIL WILL ADJOURN AND NOT RECONVENE UNLESS THERE ARE ITEMS FROM THE AFTERNOON SESSION THAT HAVE NOT BEEN CONSIDERED The next regular meeting of the City Council will be held on October 18, 2011 commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of October 4, 2011, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 1 1 1, on September 30, 2011. DATED: Se e VERONICA J� City of La Quil Public Notices bar 30, 2011 ONTECINO, City Clerk i, California • The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7103, twenty-four (24) hours in advance of the meeting and accommodations will be made. • If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777-7103. A one (1) week notice is required. • If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. CITY COUNCIL AGENDA 4 OCTOBER 4, 201�1 . 004 • Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. CITY COUNCIL AGENDA 5 OCTOBER 4, 2011 Tjhf 4 4 a" COUNCIL/RDA MEETING DATE: October 4, 2011 ITEM TITLE: Approval of Demand Register Dated October 4, 2011 RECOMMENDATION: Approve Demand Register Dated October 4, 2011 BACKGROUND: Prepaid Warrants: 93354 - 93380) 93381 - 934141 Voids} Wire Transfers} P/R 36447 - 36454) P/R Tax Transfers} Payable Warrants: 93415 - 93526} FISCAL IMPLICATIONS: Demand of Cash -City Demand of Cash -RDA Demand of Cash - HA b +G� John M. Falconer, Finance Director 174,394.32 28,871.63 (1,577.65) 309,839.44 200,403.07 57,245.86 955,147.82 $1,724,324.49 $1,693,329.73 $30,994.76 $0.00 AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING 11M CITY OF LA QUINTA BANK TRANSACTIONS 9/14/11 - 9/27/11 9114/11 WIRE TRANSFER - LANDMARK $119,867.83 9/16/11 WIRE TRANSFER - ICMA $10,683.09 9/16/11 WIRE TRANSFER - PERS $56,022.49 9/16/11 WIRE TRANSFER.- LQCEA $132.50 9/20/11 WIRE TRANSFER - TASC $988 37 9/22/11 WIRE TRANSFER - LANDMARK $122,145.16 TOTAL WIRE TRANSFER OUT $309,839.44 �.•.ou 008 I� Ioo W I QNZr N O r W r W w 0 1 N r i I Q I ^OQ I I LLQ I W S O O O O p P N N M M OV b InnbOpll1 a0OOnnNwMNbO m O e I Y e 0 e e V V w w N N OCp w bwnOm wl/1111111PNmwnObV .+ o 0 U I Wz I o o b b Ill Ill O o N N VN w MnpeVPPIIIP bIlIn n PMwm P 'm Ill 2= I N N o o P P V V n n m.-I n NblllwnmmNNNMN Oenn N V V r i I I w w r � rl r r w I I o ; I N \ r b rr p O W Q W M O Y I J J Z J J J J w J P J U I Q Q w Q Q Q Q KI- Q O 6 W S I O O K O LL O O O f W O N O U 0r ♦- Y f F- f N H f f Qf f H N 1' \ Z W W 3 0 N w 1' Q 6' J 6' w y U 0 J Z I O i O > O O > O LLLL O LLLL O Q O w I O I O i H O Y O N O O O w O J w I w 1 ILz Z 0 Z Z Z Z Z Z z www N W w z O z Q e H I w W N W O W !- W W 00 W H f O K U U U U U U U U U U U U f W W W S > > U' > > z > w w > Q Q 2 w > > > > > > > > > > > > Q > i > O\ Ww r N J W O w rr 33JLLNNNNNNNNI(iNNN3 p'b HK I w J w tL K QQ w aw wU I W O O J W 6D 4'J oNNN 6'1'1'6'1'KCKCK R'R�J w 1\ N I m Q P W I S ) Z U N f f 7R 7k iC 7k I- F- H 1- 1- F• f f F F- F- F- Z Y O 0 1 W Q Q Z Z ww F-1-1-/-QQQQQ66QQQ6QQ 3 w i a N u Q ii NNNN333333333333U x C �LL f0 M O w w n 00 bbbbPPPpPPPpppPPll1 w w O O O O O 00 .-I rlw.a .-I rl '•Iwwwwwwwwww O O N r I 1 I r r I r ZQ M p •+ w w olp .rw w.awwwwwwwwwwwwN Ill W Ill V Il1 Ill Ill wP VVVVVVVVVVVVVVVVM V LL x M P M w b MM NNNN.+.rwwwwwwwwwww .I W b O w M N O V N N N N M M M V N V V V N M V V V V V V V V V V V V V V V V V Ill ' I I 1 I I H I w O M M b 0 0 IlI m m IlI V V V V V V V V V V V V IL Ill Z o O e e o 0o Illlllll OOOOOOOOOOeO O C O I O O O O O O O 0 0 0 M0 0 0 O0 0 0 0 0 0 0 0 0 0 0 m oz I b o w n In ob In of m lnnnnnnnnnnnnnn U LL r r I I I I I I U O w w w w w ww ww.lwwwwww..w www.s .lw w Q rco 0 o e o 0o e00000000O000000O fo LL.+ iw w w w .rw wwwwww w.�w.a .1 .Iw.rwww UV Q Z I -I I J K W O K F- W Z.+ fww Nww.rwwwwwwwwwwww.rw Nw Zw Kw .1 w m mQww www.rwwwwwww.lwwww.Iw w O W r W O LL O O O > O O G O O O O O O O O O O O O O O O O O C O \1- I MN N N N um N N N N N N N N N N N N N N N N N N N N Y Q I z \ W \ \ w \ X \ \ \ S' \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ U q I O b 6'b b b W b N b b W b b b b b b b b b b b b b b b b b w b W /rw 6w w w w Z.a.-I hww ww w.l w w www w w w w w w �-w S w \ U \ \ \ W \ 0111, 6 \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ Q \ U > P P P z P UP P 3 P P p p p p P P P P P P P P p p p 3 P Z O MO 0 O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O I Z W O WO .0 W O a 0 W O O W o 0 0 0 0 0 0 0 o O O O o 0 0 0 0 W O I m I LL O H O WO m 0 WO J O O J O O O O O O O O O O O O O O O O O J O w Q I I O Q J J J J Q M w 1 I (9 i w W Q Z I w z Z F- > > > m w 0.<Ozr O O P w 1 a I Q N w W Q J J J^ J r WO I w WW J Z i W W W O Q r O C O I U p b J P Q P Y w S n m S O ... 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NZZZ1 YWY1 O ..1 w\aaa 1 mom 1 O M O O N N N I W 3 1 o m W O M 2 1 m V O • G �U o r O O e 1.1 : > OC y W W IL r i o Q ea N Y> 1 O NX Z \ D m m 1' \W W N M 1-1 1 N H 1 w NM wz.ww1 Z 1 NU \M I•I1 1 \F• P S m 0 r r 1 K o r P J OW SOY.aa 1 rM O z u W W O 1 r 1 Q O •• ZUN6•LL 1 1 1 Ou W x Q U O 1 o w O 4w aaa : zu �•nPi Rw O ppp 1 -Co W O w mom, M W 1 W MW U' K K K. r O 1 r M 1 WOO 1 1 •• 031 COUNCIL/RDA MEETING DATE: October 4, 2011, 2011 ITEM TITLE: Consideration of a Resolution to Extend the Time for Completion of the Off -Site Improvements for Parcel Map No. 31876, Mayer Villa Capri, LP RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: J_ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a resolution to extend the time for completion of the off -site improvements as specified in the approved Subdivision Improvement Agreement (SIA) to September 20, 2012 for Parcel Map No. 31876, Mayer Villa Capri, LP. FISCAL IMPLICATIONS: None for this action. There are no approved improvement plans for this project. However, the City currently holds valid bonds for the following improvements: Fred Waring Improvements: Street: $312,110, Sidewalk and Ramps: $25,040, Drainage: $69,000, Landscaping (Parkway & Median): $279,240, and Traffic Signal Modification at Washington: $50,000, and Traffic Signal at Fred Waring and Palm Royal: $130,000. Palm Royal Improvements: Street: $118,590, Sidewalk and Ramps: $25,500, Drainage: $21,500, and Landscaping (Parkway & Median): $117,000. Washington Street Improvements: Sidewalk and Ramps: $15,030, and Landscaping (Parkway): $130,020. Standard Contingency, Professional Fees for Design and Construction, and No Plans Contingency total $769,340. 0 3 2 CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Parcel Map No. 31876 is located at the northeast corner of Fred Waring Drive and Washington Street (Attachment 1). On November 17, 2004, the City and Mayer Villa Capri, LP entered into an SIA for Parcel Map No. 31876. Section 6 of the SIA requires: 'that the subdivision improvements shall be complete within twelve months after the approval of the SIA. Failure by Subdivider to begin or complete construction of the improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this SIA, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the improvements in response to changes in standards or conditions affecting or affected by the improvements. " On April 17, 2007, the City Council adopted a resolution granting a time extension for the completion of the off -site improvements to December 17, 2009. Since that time, staff has been working with the developer to secure a schedule or extension request for these improvements which include sidewalk, parkway and median landscape improvements for Fred Waring Drive and Palm Royale Drive, traffic signal modification for Fred Waring Drive and Washington Street and traffic signal construction at Fred Waring Drive and Palm Royale Drive Widening improvements and a traffic signal installation for Fred Waring Drive and Palm Royale Drive were done as part of the City's capital improvement program improvements for Fred Waring Drive in 2009. In a letter dated July 29, 2011 (Attachment 2), the developer requests a time extension to complete the off -site improvements due to "the continuing problems in the national economy". The developer has not completed any of the improvements required as part of the SIA. Some of the required improvements have been constructed as part of the City's Capital Improvement Program. The earliest the developer anticipates being able to complete the remaining improvements is the end of 2014. Staff has prepared the attached resolution which provides for approval of the second time extension of the SIA for one year to September 20, 2012. At the September 20, 2011 City Council meeting the developer's representative requested that due to the street improvements for Fred Waring Drive, Palm Royal Drive and Washington Street having already been completed that the City Council consider a time extension of two years or longer for this project's SIA improvements. Staff 033 reviewed the status of the improvements as well as the bonds securing these improvements and found that the current bond premiums are due on October 25, 2011. Typically, staff recommends no more than one year time extensions for developer SIAs for the following reasons: 1) Council is afforded the opportunity to speak directly to a particular developer about the status of not only required on and off -site improvements, but the progress of their development project in general. This gives City Council the opportunity to address complaints from the public such as dust control issues, appearance of the project and public nuisances that may be occurring due to a project being incomplete. 2) Council is afforded the opportunity to better control the timing of the construction of required off -site improvement such as missing links of sidewalk or incomplete medians. 3) Staff is better able to track the status of securities to monitor whether or not bond premiums have paid and advise City Council if bonds should be pursued for a particular development project. For these reasons staff recommends City Council should continue to approve one year maximum time extensions for SIAs. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council to extend the time for completion of the off -site improvements as specified in the approved SIA to September 20, 2012 for Parcel Map No. 31876, Mayer Villa Capri, LP; or 2. Adopt a Resolution of the City Council to extend the time for completion of the off -site improvements as specified in the approved SIA to September 20, 2013 for Parcel Map No. 31876, Mayer Villa Capri, LP; or 3. Provide staff with alternative direction. 'No -I 034 Respectfully submitted, Timothy R. o asso , E. Public Works Direct /City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Letter from Mayer Villa Capri, LP dated July 29, 2011 10.00 035 RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF THE OFF -SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT TO SEPTEMBER 20, 2012 FOR PARCEL MAP NO. 31876, MAYER VILLA CAPRI WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Parcel Map No. 31876, Mayer Villa Capri, on November 17, 2004; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement; and WHEREAS, failure by the Subdivider to complete construction of the improvements by December 17, 2009, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The time for the completion of the off -site improvements as required by the approved SIA is extended to September 20, 2012. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on September 20, 2012. If the Subdivider has not completed the improvements, the City, in its sole discretion and when deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. '„".OU 036 Resolution No. 2011- Parcel Map No. 31876, Mayer Villa Capri, LP Adopted: September 20, 2011 Page 2 Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at.a regular meeting of the La Quinta City Council held on this 20`" day of September 2011, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: /_,1111III l4-1111ii VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California DON ADOLPH, Mayor City of La Quinta, California --".0-- 037 ATTACHMENT 1 PM 31876 - MAYER VILLA CAPRI �R z 0 6 z i CALLE LAS BRISAS 3 FRED WARING DRIVE PALM ROYALE DRIVE [LAITY MAP NOT TO SCALE "4-0k 038 THE ROBEV MAYEk CORPORATION July 29, 2011 Tim Jonasson, Director of Public Works Public Works/ Engineering CITY OF LA QUINTA 78-495 Calle Tampico La Quinta CA 92253 Re: Parcel Map No. 3187 Subdivision Improvement Agreement —Off -site Improvements Request for Time Extension Dear Mr. Jonasson: ........................ i ATTACHMENT 2 REcaVED AUG 02 2011 Development Services We are in receipt of your letter of April 15, 2011 concerning the status of our Subdivision Improvement Agreement (SIA) for a Final Parcel Map 31876 covering our property at Fred Waring Drive and Washington Street. As you may be aware, the subject Parcel Map was approved and recorded some time ago and the SIA was put into place waiting for the project to move ahead. Subsequently, our firm processed a new entitlement (Mayer Villa Capri) for this property that we have kept active through the original two-year period and recently with a first one-year extension. During the period that the SIA has been in place, the City has constructed some of the ultimate improvements called for in our original Conditions of Approval for Washington Street, Fred Waring Drive and Palm Royale Drive. At least some of these improvements are in their ultimate location and can be incorporated into the final improvement package. Despite our commitment to this development, the continuing problems in the national economy have made moving forward with our Mayer Villa Capri mixed use project highly problematic thus we would request an extension of the Subdivision Improvement Agreement for the property for the longest period possible. The earliest that we would see being able to complete the improvements at this point would be toward the end of 2014. If you have any questions concerning this please feel free to contact me at 949-759-8091, Fad. 234. V ruly yours, b 'layer, Jr. Managi g Partner Mayer Villa Capri, LP cc: Marvin Roos, MSA Consulting 660 Newport Center Drive. Suite 1050. Newport Beach, CA 92660 PO. Box 8680. Newport Beach, CA 92658.8680 039 tel 949.759.8091 . fax 949.720.1017 l COUNCIL/RDA MEETING DATE: October 4, 2011 ITEM TITLE: Consideration of a Feasibility Study Comparing the Merits of a Modern Roundabout Versus a Traffic Signal at the Intersection of Eisenhower Drive and Calle Sinaloa RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: 2— CONSENT CALENDAR. STUDY SESSION: PUBLIC HEARING: On April 20, 2010, the City Council adopted a Resolution approving the Fiscal Year 2010/2011 through 2014/2015 Capital Improvement Program (CIP). A new traffic signal at the intersection of Eisenhower Drive and Calle Sinaloa, Project Number 2010-11, was included within the adopted CIP and scheduled to receive funding, in the amount of $430,000, during Fiscal Year 2010/201 1. If the City Council chooses to move forward with a traffic signal at the intersection of Eisenhower Drive and Calle Sinaloa, the original budget approved within the CIP will provide adequate funding. The following is the approved project budget: Design: $43,000 Inspection/Testing/Survey $44,075 Construction: $224,725 City Administration $21,500 Contingency: $96,700 Total Budget: $430,000 if the City Council chooses to move forward with a modern roundabout at the intersection of Eisenhower Drive and Calle Sinaloa, an additional appropriation may be required to supplement the budget originally approved to install a traffic signal. ~"•� 040 The following is the estimated budget to construct a modern roundabout: 'Design: Inspection/Testing/Survey Construction: City Administration Contingency: $100,000 $45,000 $328,760 $16,438 $49,020 Total Budget: $539,218 It is important to note that the estimated budget to construct a roundabout includes $100,000 to install the City standard median level landscaping within and surrounding the roundabout. Landscaping is not a consideration with the construction of a traffic signal. The cost to prepare landscape construction drawings, and install this level of landscaping, will likely result in the need for the additional appropriation. Considering the estimated budget was prepared without engineered drawings or actual construction bids, staff is not recommending an additional appropriation at this time. Staff will develop the appropriate budget recommendations once the actual construction costs are known. CHARTER CITY IMPLICATIONS: The project is funded with Transportation Development Impact Fee (DIF) funding. Therefore, because of the City's status as a Charter City, the City is not mandated to pay prevailing wage rates as of this point in time. A case is pending before the California Supreme Court that could impact this exemption. BACKGROUND AND OVERVIEW: The City is considering the installation of either a new traffic signal or a modern roundabout at the Eisenhower Drive and Calle Sinaloa intersection. On November 16, 2010, the City Council discussed and ultimately approved a Request for Proposal (RFP) to obtain professional engineering services to prepare the plans, specifications and engineer's estimate (PS&E) of probable construction costs for a traffic signal at the intersection of Eisenhower Drive and Calle Sinaloa, Project Number 2010-11, including a roundabout option. On December 16, 2010, the City received eleven (1 1) proposals from professional engineering firms to prepare a feasibility study that will result in the preparation of PS&E and contract bid documents for the Eisenhower Drive at Calle Sinaloa Project. Of these 11 firms, four firms were shortlisted and interviewed on January 31, 2011. Following the interviews, staff initiated contract negotiation with RBI Traffic. I The estimated budget presented is the approximate cost to prepare the PS&E, including landscape, hardscape, and roundabout engineering. U41 During the contract negotiation phase of the project it became clear that the scope and fee to design either a modern roundabout or a new traffic signal would be difficult to agree upon until after the feasibility study was complete. To this end, a Professional Services Agreement (PSA) in the amount of $17,500.00 was issued to RBI Traffic to prepare the feasibility study. During its discussion on November 16, 2011, the City Council questioned the viability of installing a modern roundabout at this location. The attached report (Attachment 1) concludes that either a modern roundabout (ie, a roundabout with raised entry splitter islands) or a conventional traffic signal will work; however, the report recommends a roundabout over a traffic signal at this intersection for the following reasons: • Increased capacity • Faster travel times • Increased safety • Improved aesthetics • Potential savings in operational cost The report also states that these advantages should be weighed against the higher installation cost of a modern roundabout over a traffic signal that typically occurs. The consultant will provide a presentation to the City Council and be available to answer any additional questions the City Council may have. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1.. Direct staff to negotiate, and authorize the City Manager to execute, a Professional Services Agreement, not to exceed $100,000 for the design of a modern roundabout at the intersection of Eisenhower Drive and Calle Sinaloa with the understanding that an additional funding appropriation may be required for the construction phase; or 2. Direct staff to negotiate, and authorize the City Manager to execute, a Professional Services Agreement, not to exceed $43,000 for the design of a new traffic signal at the intersection of Eisenhower Drive and Calle Sinaloa; or �•M..i :. 0 42 3. Provide staff with alternative direction. Respectfully submitted, imothy R nass P.E. Public Wor ire r/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Feasibility Study Memorandum '00•j:. 043 ATTACHMENT 1 ROUNDABOUTS & TRAFFIC ENGINEERING ` ARRONA MAIN OFFICE Mel 20 CRIMSON VISTA LN SEDONA, AZ 86351 (928) 284-0366 CALIFORNIA FIELD OFFICE J'h+i"A.,?c9'� 11279 HUNTSMAN LEAP TRUCKEE, CALIFORNIA 96161 &Traffic Engineering WWWROUNDABOUTSMS MEMORANDUM DATE: July 6, 2011 TO: W.J. Rusty Beardsley, P.E., Project Manager RBI Traffic FROM: Scott Ritchie, P.E., President, Roundabout Specialist Roundabouts & Traffic Engineering (RTE) SUBJECT: Eisenhower/Calle Sinaloa Roundabout Feasibility Summary The purpose of this memorandum is to facilitate discussions between the City and the RTE/RBI team, provide a brief comparative analysis of the merits of installing a modern roundabout or a traffic signal, and provide significant findings and comments for this potential roundabout project for City Staff and Council to consider for future .analyses, design, and improvements. Contained herein is a brief summary of analyses, a number of listed comments comparing the roundabout alternative to the signal option, and a brief summary of the two alternatives in general. Based on a review of the site constraints, the subject intersection's location and surrounding area, and the evaluations performed, a modern roundabout would be an excellent choice for this intersection. However, due to the right-of-way constraints a single lane elliptical shaped roundabout would be needed to promote proper operations, speeds, and truck turning movement accommodations. A traffic signal would fit into existing conditions extremely well based on the existing lane configuration and right-of-way constraints. RTE reviewed the provided traffic volumes at the intersection of Eisenhower Drive/Calle Sinaloa Street for the initial feasibility of a modern roundabout. Based on the traffic data provided by the City, a single lane modern roundabout will suffice for this intersection (no multi -lane approaches required). There are more than enough lanes on all approaches for a signal (assuming split phasing eastbound/westbound). Some of the reasons, determinant factors to discuss, and general conclusions of the feasibility study are provided below: ROUNDABOUTS a TRAFFIC ENGINEERING 20 CRIMSON VISTA LANE SEDONA, ARIZONA 86351 W W W.ROUNDABOUTS.US ��.,� 044 EISENHOWER/SINALOA FEASIBILITY PAGE 2 JULY 6, 201 1 crrY OF LA QUINTA _ 1. Either a modern roundabout or a traffic signal is a feasible and appropriate traffic control device for this intersection. 2. Neither alternative should require any private right-of-way acquirements. 3. Although roundabouts typically provide superior capacity over signals with respect to the overall operations, level of service, and delay, RTE does not anticipate a significantly better level of service with either alternative since the traffic volumes are so low. Hence, little difference between the two options with respect to capacity is anticipated if thorough analyses were conducted. Either the signal or modem roundabout level of service should operate very well (LOS A or B). However, it should be noted, the comparisons are not exactly equal since the signal would have additional travel lanes (both through movements and turn lanes) whereas the roundabout would only require a single lane per direction. Regardless, the modern roundabout should function equal or superior to the signalized intersections since it does not require stop and go traffic (less delay or wait times for travelers). 4. However, the queue lengths for each intersection should show a greater difference with better results in favor of the roundabout alternative. Typically, roundabouts have significantly less queue buildup than traffic signals since roundabouts provide a relatively uninterrupted traffic flow pattern. The roundabout would operate with less vehicular blockages to nearby driveways and shorter wait times for all road users (vehicles, pedestrians, and cyclists) and slower speeds for safer driveway access to adjacent properties. 5. The signal would operate with either protected or split phases (both require stopped vehicles on three legs) creating upstream and downstream groupings of vehicles, whereas the roundabouts would operate with yield conditions on all approaches with relatively continuous traffic flow in sporadic frequency. 6. The "before' and "after" safety statistics conducted in the United States and worldwide provide substantiating evidence of the superior safety performance of modern roundabouts versus traffic signals and other intersection types for all roadway users (vehicles, pedestrians, and cyclists). 7. Both the traffic signal and roundabout alternatives should maintain ingress and egress access to all adjacent properties. However, an issue arises with vehicles blocking nearby private driveways with the traffic signal alternative, especially as traffic congestion occurs during the peak hours. Accesses would remain relatively untouched with a signal alternative wherein the roundabout alternative would require extension of several adjacent driveways. This would add landscaped areas within the existing City right-of-way with the roundabout alternative. ROUNDABOUTS &TRAFFIC ENGINEERING 20 CRIMSON VISTA LANE SEDONA, AR17ONA 86351 WWW.ROUNDABOUTS.US •M".-J u 0 4 5 EISENHOWER/SINALOA FEASIBILITY PAGE 3 JULY 6, 201 1 CITY OF LA QUINTA 8. On -street parking would remain relatively the same with the signal alternative and decrease with the roundabout alternative. However, on -site parking within the extended driveways would increase parking availability to adjacent home owners to more than make up for the removed on -street parking. On -street parking is typically prohibited at roundabouts within about 75 feet of the intersection. 9. The roundabout alternative would reduce air pollutants or vehicle emissions compared to the existing stop signs or traffic signal option. 10.The existing roadway speeds are already fairly slow which can allow for a smaller diameter modern roundabout as well as creative design methods (opposed to a high speed roundabout's needs for special safety features to slow traffic prior to the intersection). The roundabout alternative will maintain the existing roadway speeds, which are already fairly slow, for more consistent travel speeds. The signal would require stop and go traffic, create a platooning affect along the roadway (longer line or grouping of cars) dependant upon the signal's cycle length or timing. 11.The roundabout alternative provides opportunity for the City to provide the citizens with an attractive landmark or gateway for the changing commercial to residential area for a key element in improving the visual quality of the roadway corridors and community center. Hence, the roundabout could serve as an aesthetic gateway feature to "The Cove' area whereas a traffic signal could not. 12.The traffic signal is fairly simple to install under this site's existing conditions since very little to no major roadway work should be required. The roundabout alternative would require new curb and gutter (roadway work), landscaping, new sidewalks, bicycle ramps, and the like to implement properly. 13. The roundabout alternative provides easier and faster pedestrian crossings with less delay to vehicular traffic since pedestrians only cross one lane of one-way traffic with slow or yielding traffic speeds while using a pedestrian refuge in the sputter island. The signal requires a pedestrian to cross at least five lanes of two-way traffic at the largest distance while several phases of traffic remain stopped. However, the traffic signal provides the public with direction of when to cross and when not to cross (assuming pedestrian activated heads are installed with the project). 14. The roundabout option will have fewer conflict points for vehicles, pedestrians, and cyclists. The potential for many hazardous conflicts, such as right-angle accidents and conflicting left turn head-on crashes, are eliminated with modern roundabouts. 15. The speeds at the roundabout will be significantly lower than other types of crossings, which allows drivers more time to react to potential conflicts. ROUNDABOUTS & TRAFFIC ENGINEERING 20 CRIMSON VISTA LANE SEDONA, ARIZONA 86351 WWW.ROUNDABOUTS.US 'J� 046 EISENHOWER/SINALOA FEASIBILITY PAGE 4 JULY 6, 2011 CITY OF LA QUINTA _ 16.There is a lower speed differential between the users of roundabouts (e.g. vehicles to pedestrians to cyclists) since the road users travel at similar speeds through the roundabout: 171ower speeds and speed differentials between users of roundabouts significantly reduces the accident severity if an accident occurs. 18. With respect to emergency vehicle operations; the traffic signal would need to be equipped with emergency detection systems (which activates the signals in favor of the emergency vehicle) in order to have similar response times to the roundabout. Sirens, lights, and audible horns of an emergency vehicle will provide sufficient warning if detection systems are too expensive to install, but the response times are statistically slower compared to signals with detection systems or roundabouts. Summary: In summary, the capacity differences between the roundabout and signal alternatives are relatively slight since both alternatives should function relatively well. However, there are demonstrated capacity benefits for the modern roundabout operation versus the signalized alternative. This can mostly be explained by the basic operational characteristics of a signal versus a roundabout. A signal requires traffic flows to stop and wait for the permission of the traffic signal to move forward; whereas the roundabout has continuously flowing traffic with yield conditions to approaching vehicles. The approaching traffic flow is only required to search for an available gap in the traffic stream of the roundabout's circulating roadway (to the left), which will occur quite frequently with the yielding approaches and since the traffic flows have separate turning movements. Since the decision making for the driver to enter the roundabout is based on driver judgment, similar to a four-way stop controlled intersection, for only a right turn movement, the natural driver behavioral instinct occurs at the yield line, which is different for every type of driver (aggressive, passive, etcetera). Hence, adequate gaps for conflicting traffic movements automatically form in the roundabout and all traffic continues to flow with minimal delay, relatively slow vehicular speeds, and a high amount of safety. In most studied cases, slowing all traffic at an intersection with continuous flow has been proven to provide faster travel times for a corridor than stopping selected phases. Some of the key features included in a modem roundabout are yield control for entering traffic, channelized approaches, and a geometric design that ensures travel speeds are relatively low and safe. This is similar to a traffic signal's timing or the time of red-light/green-light. Roundabouts are self-regulating traffic control devices that automatically control driver speeds. Lower speeds at roundabouts, compared to traffic signals, directly relates to intersection safety. To elaborate on this concept, lower speeds on a roadway or at an intersection equate to shorter braking distances and shorter driver perception/reaction distances. Modem roundabouts are unique from other circular intersections in that they use splitter islands (or curved medians) and physical geometry (raised concrete curb) to control and slow the speeds of vehicles entering the ROUNDABOUTS & TRAFFIC ENGINEERING 20 CRIMSON VISTA LANE SEDONA, ARIZONA 86351 WWW.ROUNDABOUTS.US "•�� 04 EISENHOWER/SINALOA FEASIBILITY PAGE 5 JULY 6, 2011 CITY OF LA QUINTA roundabout and traveling through the roundabout. The curbs help control speeds, guides drivers into the roundabout, physically separate entering and exiting traffic streams, significantly increases intersection safety, deters wrong -way movements, and provides safe pedestrian crossings. Modern roundabouts are designed and sized to accommodate specific design speeds, traffic flows, and large design vehicles (if designed well). However, just like traffic signals with poor timing or phases, roundabouts can be designed poorly and not function well. They must be designed with extreme care and consideration for the specific site in order to work properly. In general, if roundabouts are designed by a qualified roundabout specialist, the modern roundabout will function as a self-regulating traffic control device that offers numerous capacity, safety, aesthetic, and often cost benefits to a community and/or public jurisdiction. With the above knowledge, it is the City's determination on either implementing a modern roundabout or traffic signal since either alternative would work well. However, each alternative has significant tradeoffs to consider. Depending on more detailed results of the cost analyses, the recommended alternative would be a modern roundabout for this intersection if the City determines the potential additional costs of the roundabout as warranted from the analyses and comments listed herein. Following this preliminary review and design concept, a full roundabout design with more time for proper geometric design, striping, signing, lighting, and landscaping parameters will need to be developed if the roundabout alternative is selected by the City. Hence, the provided conceptual exhibit will require further modifications prior to final PS&E plans and implementation. ROUNDABOUTS &TRAFFIC ENGINEERING 2O CRIMSON VISTA LANE SEDONA, ARIZONA 86351 WWW.ROUNDABOUTS.US ":J„ 048 as: COUNCIL/RDA MEETING DATE: October 4, 2011 AGENDA CATEGORY: ITEM TITLE: Consideration Of Making a Request t0 the BUSINESS SESSION: City of Indio to Complete the Necessary Studies to CONSENT CALENDAR: _ Comply with the California Environmental Quality Act regarding Future Goldenvoice Concerts at the Indio STUDY SESSION: Polo Fields PUBLIC HEARING: RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: No direct fiscal implications; however, previous concerts have provided indirect fiscal benefit to La Quinta in the form of increased tenant occupancy tax and sales tax revenues. If the future concerts are cancelled, some revenue to the City may be lost. These benefits have not been quantified. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Over the past several years, numerous concerts (most notably the Coachella Music and Arts Festival) have been held at the Indio Polo Fields without the benefit of environmental review as required by the California Environmental Quality Act ("CEQA"). Land use matters associated with the Indio Polo Fields, which consists of the Empire and El Dorado Polo Grounds, are governed by Conceptual Specific Plan 94- 10-4 (Specific Plan). The City of Indio adopted the original Specific Plan in March, 1995. It identifies numerous land uses for the 640± acre area, including residential, resort and equestrian uses. The Specific Plan also includes a section addressing '`"•�� G50 requirements applicable to special events, such as concerts. A special events permit is required in order to hold special events. No environmental analysis of concerts at that location has ever been completed. In 1994, an environmental assessment was completed for the aforementioned Specific Plan. The assessment concluded the adoption of the Specific Plan was exempt from CEQA based upon the theory that the impacts associated with the Specific Plan had previously examined in the Environmental Impact Report (EIR) prepared in 1993 for the Indio General Plan. In 1998, the City of Indio amended the Specific Plan, and again determined that the amendment was exempt from CEQA for the same reasons as the original adoption of the Specific Plan, namely, that the environmental impacts had been adequately assessed in the 1993 EIR prepared for the Indio General Plan. The 1994 environmental assessment was general in nature, and did not include information relative to large special event concerts. Based upon all of the documentation provided by Indio to date, CEQA review has never been conducted addressing the Indio Polo Field concerts. As stated above, a special event permit is required for concerts at the Polo Fields. The issuance of a special events permit and the approval of any contract between the City of Indio and Goldenvoice relating to the concerts is a "project" that is subject to CEQA. Historically, special event permits for the concerts have been considered on an annual basis. The Indio City Council is the decision making body for such permits. The Specific Plan identifies review process guidelines that require addressing "issues of traffic, noise, auto circulation, parking and access and similar matters." Unfortunately, the City of Indio has not complied with CEQA for the prior permits and has also not followed the mandate set forth in the Specific Plan that the environmental impacts of the events be addressed. Additional background information, including the history of the concerts, is provided in the attached City Council report from the July 19, 2011 meeting (Attachment 1) and the Department Report from the September 20, 2011 City Council meeting (Attachment 2). Pursuant to the direction of the City Council on July 19, 2011, La Quinta staff has been working with Indio staff and representatives from Goldenvoice for the past several months in an effort to better understand and address impacts associated with the concerts. All three parties have been involved with facilitating and attending multiple community meetings in an effort to better understand and mitigate impacts associated with the concerts. In addition, meetings were also held between the City Managers and staff from each city in an effort to discuss the 2012 concerts contract between Indio and Goldenvoice, community outreach efforts, as well as monitoring of impacts associated with the 2012 concerts. During the last meeting on September 1, 2011, La Quinta staff was informed by the Indio City Manager that the contract for the 2012 concert season was scheduled for consideration by the Indio City Council at their October 5, 2011 meeting. '0., - 0 51 Staff was notified on September 26, 2011, that the agreement being brought forth for consideration on October 5 will be for two years versus the standard annual agreement. Staff has yet to see the draft agreement, but based upon the 2011 agreement language combined with the information recently provided by Indio staff, key provisions are as follows: • Three concert weekends are identified; Coachella weekend #1 (April 13-15), Coachella weekend #2 (April 20-22) and Stagecoach (April 27-28). • A termination and modification clause is proposed allowing for the Indio City Manager to end or amend the contract as deemed necessary. • Noise measurement points will now include three locations adjacent to La Quinta City limits (Madison & Avenue 50, Madison & Avenue 52 and Monroe &Avenue 52). The agreement identifies a maximum noise level for the concerts of 100 decibels, which is to be measured at identified locations. • Concert conclusion times are proposed to remain the same as identified in the 2011 agreement. • Staff is unaware of any additional provisions being proposed in the agreement specifically addressing mitigation of potential impacts beyond standard references made to the operations and incident plans required for each concert. In addition to the information recently provided regarding the agreement, staff was also informed that Indio staff is not requiring the applicant or property owner(s) to conduct environmental review of impacts associated with the concerts other than the noise measurements referenced in the third bullet above. Staff is unaware of any efforts Goldenvoice is proposing to monitor impacts, specifically noise, traffic and air quality, which would indicate an effort to conduct additional environmental review of the concerts. Therefore, it is assumed that the special events agreement and permit are once again being brought forth without the legally required CEQA review and determinations (Attachment 1). Despite the recent information provided regarding the contract and CEQA review, staff participated in two meetings with Goldenvoice and Indio staff in preparation for the 2012 concerts, which included a meeting with representatives of the Polo Estates Homeowners Association this past Thursday afternoon. FINDINGS AND ALTERNATIVES: 1. Direct the City Manager to send a letter to the City of Indio requesting the City of Indio to complete the necessary studies to comply with the California Environmental Quality Act regarding future concerts at the Indio Polo Fields; or sp..gw 052 2. Direct the City of La Quinta staff to continue to meet with the City of Indio Staff and the representatives of Goldenvoice, LLC to address the impacts of the concerts at the Indio Polo Fields on La Quinta residents and to report back to the City Council regarding the outcome of the efforts; or 3. Provide alternative direction to the City Council. Planning Director Attachments: Approved for submission by: Thomas P. Genovese, City Manager 1. City Council Staff Report - July 19, 2011 2. City Council Department Report - September 20, 2011 ��., 053 ATTACHMENT 1 COUNCIL/RDA MEETING DATE: July 19, 2011 ITEM TITLE: Consideration of Making a Request to the City of Indio to Complete the Necessary Studies to Comply with the California Environmental Quality Act regarding Future Goldenvoice Concerts at the Indio Polo Fields RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: No direct fiscal implications; however, previous concerts have provided indirect fiscal benefit to La Quinta in the form of increased tenant occupancy tax and sales tax revenues. If the future concerts are cancelled, some revenue to the City may be lost. These benefits have not been quantified. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Over the past several years, numerous concerts (most notably the Coachella Music and Arts Festival) have been held at the Indio Polo Fields. Land use matters associated with the Indio Polo Fields, which consists of the Empire and El Dorado Polo Grounds, are governed by Conceptual Specific Plan 94-10-4 (Specific Plan). The City of Indio adopted the original Specific Plan in March, 1995. It identifies numerous land uses for the 640± acre area, including residential, resort and equestrian uses. The Specific Plan also includes a section addressing requirements applicable to special events, such as concerts. A special events permit is required in order to hold special events. An environmental assessment was completed for the Specific Plan. The assessment «p.J 054 concluded the adoption of the Specific Plan was exempt from the California Environmental Quality Act (CEQA) based upon the theory that the impacts associated with the Specific Plan had previously examined in the environmental impact report (EIR) prepared in 1993 for the Indio General Plan. In 1998, the City of Indio amended the Specific Plan, and again determined that the amendment was exempt from CEQA for the same reasons as the original adoption of the Specific Plan, namely, that the environmental impacts had been adequately assessed in the 1993 EIR prepared for the Indio General Plan. The 1994 environmental assessment was general in nature, and did not include information relative to large special event concerts. Based upon all of the documentation provided by Indio to date, it appears that no CEQA review has been conducted that specifically addresses the Indio Polo Field concerts. In addition to the Specific Plan, a Development Agreement (DA) between the City of Indio and Alexander Haagen was entered into in July, 1995. An amendment to the DA was approved in February, 2006, which included additional property included in the Specific Plan but not a part of the original DA. The DA does not grant the property owner any entitlement to hold concerts at the Polo Fields. As stated above, a special event permit is required for concerts at the Polo Fields. The issuance of a special events permit is a "project" that is subject to CEQA. Historically, special event permits for the concerts have been considered on an annual basis. The Indio City Council is the decision making body for such permits. The Specific Plan identifies review process guidelines that require addressing "issues of traffic, noise, auto circulation, parking and access and similar matters." Concerts at the Polo Fields began at the site in 1993. In 1999, the first "Coachella Valley Music and Arts Festival" was held at the polo fields. The original "Coachella - fast" was a two-day (Friday/Saturday) concert series that had approximately 25,000 in daily attendance. The Coachella-fest did not return in 2000. In 2001, Coachella returned as a one -day concert with approximately 25,000 in attendance. In 2002, the festival returned to a two-day format (Friday/Saturday). The event continued as a two-day concert series between 2002 and 2007. In 2003, the festival permitted on -site camping at the Polo Fields. The event continued to grow in popularity and by 2009, Coachella had reached its event capacity and limited daily attendance to 80,000. In 2007, a second music festival, "Stagecoach", was added to the weekend preceding Coachella-fest. The Stagecoach festival has typically averaged an annual daily attendance of 50,000. In October of 2009, a one-time 3-day concert was held with over 40,000 in attendance each day. According to a website relating to the events, in 2011, Goldenvoice LLC, the concert promoter, sold approximately 55,000 tickets for each day of the Stagecoach event, and approximately 75,000 tickets for each day of the Coachella -test. In 2011, a third festival was added between the Coachella and Stagecoach weekends. The festival, titled "The Big 4", was a one -day concert series featuring four heavy-metal bands that saw approximately 45,000 in attendance. A few weeks following the conclusion of the 2011 concerts, Goldenvoice announced that two Coachella-fest events would be held on succeeding weekends in 2012. Goldenvoice informed Indio and La Quinta city staff that Stagecoach would continue to follow Coachella-fest and that no additional concerts were being proposed. Comments were received from numerous La Quinta residents during and following the 2011 concerts. The residents expressed concerns regarding noise, traffic, security and hours of operations. All comments submitted to La Quinta staff were forwarded to City of Indio staff for their consideration. As a result of the comments received, in mid -June Indio staff scheduled a meeting for July 21 with La Quinta staff and Goldenvoice to discuss in detail all comments received and the ability to mitigate impacts. Several residents also contacted La Quinta City Council members regarding this matter. As a result, on the July 5`h City Council meeting, under the "Mayor and Council Member Items" portion of the agenda, the Council discussed the complaints about the concerts. The discussion focused upon whether at a future Council meeting, the City Council should consider whether a letter should be sent to the City of Indio requesting compliance with CEQA for future concerts at the Polo Fields. During the July 5 meeting, Indio Council Member Torres, Indio Police Chief Ramos and several La Quinta residents addressed City Council regarding this matter. The City Council directed the City Manager to schedule this matter for business item consideration at the July 19 City Council meeting and, in the meantime, to meet and confer with the Indio City Manager regarding this matter. Two meetings were held on July 11 specific to the Indio Polo Fields concerts. First, city staff met with representatives from Goldenvoice (Paul Tollett and Skip Paige). The meeting primarily consisted of discussing concerns raised by residents and Goldenvoice's plan to address and mitigate the impacts associated with its concerts. Both representatives identified a strong willingness to fully consider and address all comments received and emphasized the importance of being a good neighbor. Later that same day, city staff met with Indio representatives regarding the Polo Fields concerts. In response to the comments received from La Quinta and Indio residents, Indio City Manager Martinez explained during the meeting that Indio staff and Goldenvoice representatives were in the process of meeting with neighboring residents. He provided a brief summary of a meeting recently held with Indio residents north of Avenue 50. Mr. Martinez stated that they are early in the process of scheduling meetings with multiple La Quinta communities close to the Polo Fields, «wJ 056 such as Rancho Santana, La Quinta Polo Estates, Mountain View Country Club, Hideaway and Madison Club, as well as conducting community meetings for all interested parties to attend. He expressed a strong desire to work closely with La Quinta and Goldenvoice staff in an effort to fully address impacts associated with the concerts. If the Council's desire is to request that Indio comply with CEQA, the recommended action would be to authorize the City Manager to submit a letter to the City of Indio requesting such compliance prior to the issuance of any further special event permits. This letter would need to be submitted prior to the date that the Indio City Council considers the special use permits for the 2012 concerts. If the City of Indio proceeds to issue the special event permits without first complying with CEQA, the City of La Quinta would need to decide whether or not to pursue a CEQA challenge in court. If the Council's desire is to work with the City of Indio and Goldenvoice to try to reduce the impacts of the concerts on area residents outside of the context of CEQA, then the Council may wish to direct staff to continue to work with Indio and Goldenvoice and to report back to the Council at a future date. FINDINGS AND ALTERNATIVES: 1. Direct the City of La Quinta staff to meet with the City of Indio Staff and the representatives of of Goldenvoice, LLC to address the impacts of the concerts at the Indio Polo Fields on La Quinta residents and to report back to the City Council regarding the outcome of the efforts; or 2. Direct the City Manager to send a letter to the City of Indio requesting the City of Indio to complete the necessary studies to comply with the California Environmental Quality Act regarding future concerts at the Indio Polo Fields; or 3. Provide alternative direction to the City Council. Respectfully submitted, Les Johnson, Planning Director Approved for submission by: Thomas P. Genovese, City Manager ATTACHMENT 2 Department Report: NOF r TO: The Honorable Mayor and Members of the City Council FROM: Les Johnson, Planning Director DATE: September 20, 2011 SUBJECT: Department Report - Indio Polo Fields Goldenvoice Concerts - Status Update During the July 19, 2011 City Council meeting, Council Members considered the upcoming 2012 concerts proposed by Goldenvoice to be held at the Indio Polo Fields. Three concert events have been announced for April 2012, which are the Coachella Music and Arts Festival (weekend #1: April 13-15, 2012), Coachella Music and Arts Festival (weekend #2: April 20-22, 2012) and Stagecoach (April 27-29, 2012). During the meeting, Council members received comments from multiple residents: the owner of Empire Polo Club, Paul Tollett of Goldenvoice, as well as Indio City Manager Dan Martinez. Council members ultimately directed City staff to work with City of Indio staff and Goldenvoice to address the concert impacts. In response to the direction given, multiple resident meetings have been conducted over the past several weeks and at least one additional meeting is scheduled for later this month. The majority of these meetings are being conducted with representatives of neighborhoods located in close proximity to the polo fields where the concerts are held. A brief summary of the meetings held to date involving La Quinta residents is as follows: • July 21 2011 - Community Meeting at La Quinta Resort: Approximately 50 persons attended the afternoon meeting. Goldenvoice representatives facilitated the meeting. Representatives from the City of Indio and La Quinta were also in attendance. The majority of those in attendance were Indio and La Quinta residents. Concerns brought forth during the community meeting primarily focused upon lack of security, traffic impacts •«p.� - G5� (namely ingress and egress to and from adjacent neighborhoods), noise impact from airplanes with advertisement banners, the need to complete road infrastructure improvements and hours of operation exceeding curfew times. • August 9, 2011 — Mountain View Country Club: Goldenvoice, Indio and La Quinta staff met with two representatives from the Mountain View Homeowner's Association (HOA). Primary concern with concerts is associated with short-term rental impacts to their community. Several incidents occurred during the 2011 concerts involving renters and their guests. Multiple loud parties and some minor vandalism occurred. Both HOA representatives acknowledged the need for them to improve managing existing HOA regulations and possibly amending some language. Goldenvoice offered to pay expenses of additional HOA security and possibly additional police services during concerts. Goldenvoice also asked HOA representatives to specifically address any other items that could possibly be mitigated. HOA representatives agreed to provide requested information to Goldenvoice. All agreed to meet again on October 11, 2011. • August 16, 2011 — The Hideaway: Goldenvoice, Indio and La Quinta staff met with the head of security for The Hideaway. It was identified that homes in The Hideaway are being promoted by homeowners as premier rentals during the concerts. It was reported that there were approximately 25 rentals during the 2011 concerts. One of the most significant issues is with number of guests accompanying renters. This resulted in multiple incidents at the main gate during the Coachella concert between "guests" and security. Multiple vandalism incidents occurred within the neighborhood. Disturbances at the clubhouse also occurred that were caused by renters and guests. Several issues were also reported along Avenue 52 frontage. The Hideaway representative requested La Quinta police patrol during the Coachella concerts in the Avenue 52 area with the ability to respond to any issues that may arise at the main gate. It was reported that The Hideaway security will be able to adequately address internal matters. They have no issues or concerns with Stagecoach. La Quinta police identified that there will be two task force officers available during the 2012 concerts to specifically respond to concert related issues. Goldenvoice offered to pay costs to provide additional police resources. All agreed to meet again on October 11, 2011. • August 16, 2011 — Rancho Santana: Goldenvoice, Indio and La Quinta staff met with six individuals representing the Rancho Santana Homeowners Association (HOA). The HOA representatives identified key issues with the concerts this year, which primarily focused upon conflicts with the traffic management plan, noise impact from airplanes with advertisement banners, lack of security, event noise and exceeding event curfew time. Discussion regarding the traffic management plan focused upon what could be improved upon in 2012 as well as early communication with Rancho Santana HOA regarding the plan. Indio staff reported that they are in communication with the FAA to try and stop the airplanes. Goldenvoice reported that they are willing to pay the HOA for the expense to add security as well as pay for additional police resources. In response to concerns regarding noise and hours of operations, Goldenvoice stated that they are attempting to improve the situation by better management of the event schedule, reducing the number of bands and having an earlier curfew time. Goldenvoice asked for the HOA to provide a specific list of items that they can mitigate. All agreed to meet again on or after October 11, 2011. In addition to the aforementioned meetings, a meeting with the Polo Estates Homeowners Association has been scheduled for September 29, 2011. No additional La Quinta Homeowners Association meetings or community meetings are proposed in the near future other than the aforementioned follow-up meetings. However, there has been discussion of one or more future community meetings being conducted closer to the concert dates as an opportunity to provide general information regarding the three concerts to interested parties as well as respond to any questions or concerns. Indio and La Quinta City staff, including City Managers Martinez and Genovese, met on August 8 and again on September 1, 2011, to discuss the upcoming 2012 concert season. Discussion primarily focused on the 2012 concerts contract between Indio and Goldenvoice, community outreach efforts, as well as monitoring of impacts associated with the 2012 concerts. During the September 1, 2011, meeting, it was reported that the contract will be considered by the Indio City Council at their October 5, 2011, meeting. In addition, Goldenvoice, Indio and La Quinta City staff have begun operations planning meetings for the 2012 concerts. As a result of the concerns raised by both Indio and La Quinta residents, a Neighborhood Resident Plan has been developed. This Plan identifies the process to address a multitude of topics, such as traffic, access, security, noise, communication, etc. specific to neighbors in close proximity to the venue. This is an operations plan, similar to others in existence (traffic, parking, camping, shuttle, security, media, EMS), which is intended to be a resource for internal use by staff directly involved with the concerts. Future updates regarding the preparation for the upcoming 2012 concerts will be provided to City Council with the next update scheduled to be provided at the October 18, 2011, meeting. TA-itIT 4 4 Q9&& COUNCIL/RDA MEETING DATE: October 4, 2011 ITEM TITLE: Consideration to Appoint a Member to the Desert Classic Charities Charity Evaluation Committee RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Appoint a member to the Desert Classic Charities Charity Evaluation Committee (Attachment 1). FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On July 5, 2011, a Use and Marketing Agreement was entered into by Desert Classic Charities and the City of La Quinta updating the terms and conditions of the 2007 Amended Use Agreement and the Supplemental Marketing Agreement for 2011. As part of this Agreement, "The City, at its option, may have a representative on the Charity Evaluation Committee ("Committee") during the term of this Agreement. If the Committee is dissolved, the City will hold a seat on the replacement committee that determines the distribution of the charitable funds generated by the Humana Challenge Tournament. The representative shall have the same voting rights and other privileges as all other members of the Committee." The Committee meets once in December or January. This year's Humana Challenge Tournament will be held January 1.6-22, 2012. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Appoint a member to the Desert Classic Charities Charity Evaluation Committee; or 2. Do not appoint a member to the Desert Classic Charities Charity Evaluation Committee; or 3. Provide staff with alternative direction. Respectfully submitted, Edie Hylton Community Services Director Approved for ubmission by: Thomas P. Genovese, City Manager Attachment: 1. Charity Evaluation Committee Description •"W.- 062 ATTACHMENT 1 Charity Evaluation Committee The function of the Charity Evaluation Committee is to evaluate grant applications submitted to Desert Classic Charities by qualified charitable organizations located in or directly serving the Coachella Valley. The committee consists of approximately 15 individuals. Most members are either current or former Classic Board members; others are individuals from the community well - versed in the unique challenges the Valley faces in dealing with its many and diverse charitable needs. A list of the current members of the committee is attached. Desert Classic Charities reviews charities and distributes charitable funds generated by the annual Bob Hope Classic once each year. In May, all charities receiving funds the previous year are sent applications to be completed and returned by September 10". In addition, any non-profit organization making a request for an application is sent one. After the deadline, the charities are reviewed and pre-screened to assure each meets the criteria established by the committee. Those charities meeting the requirements are assigned to individual members of the committee for review. Each member is assigned between three and five files, depending on the number received, by October 15". Committee members receive the guidelines and other material developed over the years to assist in their mission of objectively researching the organizations. As part of their investigatory process, they are required to conduct on -site interviews and tour the facilities with the organization's Executive Director. Members are encouraged to submit written reports with their recommendation of approval or disapproval to provide continuity and a history of each charity's progress. The committee meets only once and that is usually in December or January. At this meeting, each organization is reviewed with the assigned director presenting the request, making his recommendation, and leading the general discussion. Each organization is voted upon. Through nearly fifty years of giving, the Desert Classic Charities has amassed a wealth of background information on each of the organizations applying and furnishes whatever material and support the committee member may need in his evaluation process. The pattern the last few years has been to prepare checks as quickly as possible after the committee's general meeting. Committee members are urged to hand -deliver the contribution to their individual charities. If that is not possible, the Classic's Administrative Director will serve that function. The committee's work is done until the next May when the process begins again. ��.� 063 CHARITY EVALUATION COMMITTEE DESERT CLASSIC CHARITIES As of March 31, 2011 Keenan Barber, M.D. Ernie Dunlevie John Evanson John M. Foster Kristy Franklin Howard Hubbard Joe Kirby Roger Low Kevin McGuire Bill Powers James R. Reed A. J. Staples Eugene Weisberg Dick Zeigler »;, _ 064 1�7 mm / Cw AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: October 4, 2011 CONSENT CALENDAR: ITEM TITLE: Consideration of Reappropriation of STUDY SESSION: Concours d'Elegance Funds PUBLIC HEARING: RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: Adequate funding of $10,000 is available from General Fund unallocated reserves or by transferring the unused amount in the Concours d'Elegance account into the Community Service grant request account. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Fiscal Year 2011/2012 City of La Quinta budget was balanced using $3.1 million dollars in General Fund reserves even after reducing expenditures in many areas. The Fiscal Year 2011 /2012 budget contained $25,000 for Community Service grants in the Community Services Administration division budget. The Fiscal Year 201 1 /2012 budget also had $10,000 budgeted for the Concours d'Elegance in the City Manager Development Services division budget. At the last City Council meeting of September 15, 2011, the City Council discussed the possibility of increasing the grant program in the Community Services administration division due to the cancellation of the Concours d'Elegance event in the City of La Quinta. In order to make such a change, the City Council would need to approve this transfer since staff cannot make transfers between divisions without the City Council's approval. .a., 0 65 The following table is a comparison of the grant funding from Fiscal Year 2010/201 1 to Fiscal Year 201 1 /2012: Fiscal Year 2010-2011 2011-2012 Grant Program funding 100,000 25,000 Soroptomist Facility rent 5,025 Subtotal 100,000 30,025 Amount spent 60,225 - Am oun t rema ini nq39775 1 30025 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the reappropriation of Concours d'Elegance funds; or 2. Do not approve the reappropriation of Concours d'Elegance funds; or 3. Provide staff with alternative direction. Respectfully submitted, �i�'G%aid-t-tl,�/• .�'�I�� Thomas P. Genovese, City Manager �•:� . 066 WAR r COUNCIL/RDA MEETING DATE: October 4, 2011 ITEM TITLE: Discussion of Retail and Consumer Trends Analysis RECOMMENDATION: Receive the staff presentation and provide direction. FISCAL IMPLICATIONS: None at this time. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: _ STUDY SESSION: PUBLIC HEARING: The 201 1 /2012 Economic Development Plan identified the need to conduct a trends forecast in lieu of commissioning a market study. The rationale was that consumer preferences are changing dramatically, and traditional market studies do not adequately identify these changes. City staff has been working with RSG to identify and review data resources that track population, generational, economic and technological trends that are and will affect the City of La Quinta. This effort has surfaced data that will be presented at the October 4, 2011 City Council meeting. This staff report summarizes the data resources, and outlines potential next steps for the trends forecasting effort. Trend Forecasting Market studies identify market demand for specific uses for a three to five year period. On the other hand, trend forecasts review demographics, generational preferences, economic trends, industry trends and the impact of technology, and identify consumer preferences. These preferences are then interpreted to determine how they will impact current and future real estate assets. Discussions '",u 067 with large land development and real estate holding companies (the Irvine Company, Caruso Affiliated, to name a few) indicate that they are studying generational preferences and the impacts of technology and economic trends, in order to reposition their retail, hospitality, residential, office, medical and industrial real estate assets and capitalize on these trends. Many cities and the City of La Quinta in particular, are similar to land development and real estate holding companies in that they influence land use and development patterns through their planning, zoning and capital improvement policies. The City of La Quinta has historically gone beyond just setting policy by purchasing prime commercial, residential and resort land assets, and facilitating their development through redevelopment and economic development investments. To date, this approach has generated impressive returns such as the Highway 111 corridor retail development and workforce housing opportunities. The City was on the path to facilitate major resort and resort -retail development at SilverRock until the financial crisis of 2008 collapsed market demand for new resorts, and eliminated the financial support required to underwrite this development. Further, since 2007 the City has added to its land asset inventory by acquiring strategic properties in the Highway 111 corridor and the Village. When acquiring these assets, the City was seeking to facilitate development that both resulted in greater General Fund revenue and community benefits. Subjects Reviewed The trends data reviewed involved the following: • Permanent and seasonal population • The hotel and hospitality industry • The golf industry • The retail industry • Placemaking (creating cultural and physical sense of place) • Wellness and healthcare These areas were selected because. the City's permanent and seasonal population preferences generate the demand for housing, retail, recreation, and hospitality uses and services. Placemaking was studied because communities, and the retail, restaurant and residential districts within communities, embrace the physical and cultural character that represent the community's values and style. Research and surveys conducted by private and non-profit entities indicate that consumers and residents are increasingly seeking locations where they can engage in experiences that are unique and indigenous to a particular location. Wellness and healthcare trends were reviewed because all population segments are living longer and desire healthy lifestyle options. This growing demand is driving demand for new medical »M.,_ 068 facilities, and the demand for ancillary uses including housing, retail, office and resort uses. Preliminary Findings In reviewing the data generated by this research, various trends were identified that warrant consideration. These findings are summarized below and are based upon review of the data, discussions with industry leaders, and evaluating reference materials and articles that discuss the current thinking about future trends. Some of the data sources used are presented in Attachment 1. • Permanent and Seasonal Population. The Coachella Valley is unique from other Southern California markets in that there are three population segments: (1) the permanent, year-round population, (2) the seasonal population of second homeowners, and (3) the limited stay visitor population (the resort, hotel, motel and vacation home patrons). Particular findings in this area include: ✓ The 18 to 54 age group is projected to grow the most during the next 20 years, while the under 18 will remain relatively steady, and the over 55 population will decline. The 18 to 54 population will be seeking expanding employment opportunities, and housing, retail, resort, and golf venues that differ from the over 55 population. ✓ The Coachella Valley's seasonal population has grown at a steady pace during the past 10 years with La Quinta consistently experiencing the greatest growth. ✓ Some of this seasonal population growth is attributed to a growing population of snowbirds coming from not just cold region states, .but from Canada, particularly Vancouver, Edmonton and Calgary. • Permanent Population Tapestry Segmentation. A market segmentation profile for the City of La Quinta was obtained to further identify the socioeconomic and demographic composition of each community in the United States. Environmental Systems Research Institute (ESRI) prepares this data, and is a private entity that has been providing market segment data primarily to private industry, and secondarily to government, for 30 years. ESRI provides Tapestry Segmentation data to characterize the consumer market, and to identify consumer preferences and lifestyle choices so that investment decisions embrace these preferences and choices. The.City's permanent population is divided into seven market segments; each segment is defined and their preferences are outlined in Attachment wa.., 069 2. Staff will review this attachment in detail with the City Council during the presentation. Of particular interest is that the ESRI data indicates that the number of households aged 55 years and older is projected to decrease by 14.6% from 52.8% to 45.1 % (of total households) during the coming 20 years, and the number of households 25 to 54 years of age is projected to increase by 15% from 46% to 55%. The latter population segment will also enjoy incomes of $50,000 to $200,000 or more. • Hotel and Hospitality Industry. Changing demographics is also impacting the hospitality industry. The 78 million strong Baby Boom generation is evolving into the new senior market, in that they are rapidly moving from being business travelers to leisure and recreation travelers. At the same time, the 49 million Gen X'ers and the 72 million Gen Y'ers are becoming the new market of business and family travelers. Regarding hotel/resort property preferences, patron surveys indicate that today's travelers are seeking comfortable, more relaxed environments that emphasize inclusivity rather than exclusivity, wherein lobbies, recreation and fitness facilities, and public spaces are gathering spaces designed for interaction. There is also a shift towards localism by incorporating more local heritage and history into a hotel development and to reflect the community's "brand." • Golf Industry. This industry is also feeling the generational preference changes in that a growing number of private and public courses need to retool to appeal to a younger demographic. Since the under 40 crowd works longer and harder, they prefer to spend their leisure time with families and cannot invest hours playing golf. Facilities that offer additional recreation venues that allow families to do other activities than golf are very popular. Further, of those golfers surveyed, 57% of golfers over 50 prefer to play locally and 43% prefer to travel to golf destinations, while the reverse is true for golfers under 50; 72% prefer to play locally while 28% prefer to travel to play golf. The reasons, less time to devote to an activity that takes time away from family time. Retail Industry. This segment is being impacted by three factors: technology, reduced disposable income, and generational preferences. The internet is rapidly supplanting the need for consumers to visit brick and mortar retail commercial to purchase goods, and increasingly, many services. Virtually all goods can be purchased at competitive prices via the internet, in the comfort of one's home. Surveys indicate that consumers visit brick and mortar establishments in order to combine shopping with high quality and compelling social experiences. As a result, many retail developers and retail property owners are repositioning their centers to .•._ 670 weave together retail, food, service and entertainment venues. One -focus centers are rapidly becoming outdated. The goal is to create places where people want to come versus a place where they have to go, to shop. Reduced disposable incomes is also impacting retail centers in that people are buying less so there is a need to attract more traffic into retail centers by providing unique memorable experiences and people gathering/watching places that authentically reflect local culture. • Placemaking. Placemaking is the effort to design and populate the integration of retail and office centers, districts within communities, and communities themselves, so that they reflect local culture, style and values. The purpose is to enhance experiences and thus attract more people to come, stay and experience the location. Surveys indicate that there is an increasing lack of interest in the same look and feel of commercial, hotel and residential properties which are found across America. Instead, they are seeking locations that embrace the local environment and reflect local culture. In reviewing data for hotel, retail, and office environments and from discussing this approach with real estate developers and holding companies, the push today is to reposition properties so that they feature gathering spaces, offer a mix of uses (including incorporating residential uses in commercial centers so that patrons may interact with the local population), and establish a unique brand. One of the discoveries that surfaced from the trends forecasting effort is that many La Quinta residents view the community as its own brand that reflects the community's culture and values. Further, discussions with personnel from the Marine Corps Air Ground Combat Center in Twentynine Palms surfaced that the Corps provides weekend bus transportation from the Base to La Quinta so that Base personnel and their families may shop and dine in La Quinta. • Wellness and Health Care. A rapidly emerging trend is embracing an all - encompassing wellness philosophy that combines preventative care with traditional medical care. People are seeking more outdoor park and recreation opportunities in order to pursue individual and group activities. This is generating the opportunity to combine land uses so that retail, residential and recreation uses are in the same proximity and facilitate pedestrian versus strictly vehicular access. The aging population is increasing the demand for specialized out -patient facilities, and smaller neighborhood located medical facilities. The growing wellness awareness is also changing resort venues; resorts are repositioning themselves to expand outdoor recreation opportunities, and to offer conference and event facilities that accommodate the wellness and medical communities. . 0 % Z G 7-i Next Steps Staff elected to conduct a preliminary revie was merit in further exploring these trends. far indicates that these trends are real,. and them so that is continues to identify policy e consideration. This effort is not targeting tl existing residential infrastructure will likely r the foreseeable future. However, many of Village, Highway 111, SilverRock, and the L these trends and their impact on these prope The next step is to share this information v Quinta, and to engage in discussions with how they are accommodating these trenc partnership to ensure our mutual success. Councils have established a community the now understand how current trends may to City Council can position the City to best c this unique brand. Respectfully submitted, Maria asillas Marketing/Economic evelopment Manager Attachments: 1. Trends Forecast D 2. ESRI Tapestry Seg v of this data in order to see if there The data gathered and analyzed thus :hat the City should better understand id investment options for City Council e entire City; the vast majority of the ;main in place and will not change for the community's retail centers, the Quinta Resort are being impacted by ties should be evaluated. rith the stakeholders that comprise La these stakeholders to ascertain if and Is, and how the City may work in The efforts of this and prior City t has a unique brand. Our goal is to inslate into future demand so that the Witalize on these trends, and maintain Approved for submission by: Thomas P. Genovese, City Manager Resources ".. 072 ATTACHMENT 11 Trends Forecast Data Resources Southern California Association of Governments (SCAG) Coachella Valley Association of Governments (CVAG) Wheeler's Market Intelligence Metroscan (Property ownership data) Palms Springs Convention & Visitors Authority Palm Springs International Airport Environmental Systems Research Institute (ESRI) Business Analyst PKF Market Study, 2009 - La Quinta Resort Expansion Urban Land Institute (ULI) U.S. Department of Health & Human Services - National Prevention, Health Promotion and Public Health Council International City/County Management Association (ICMA) The California Endowment Public Health Law & Policy (PHLP) Social Science Research Council (SSRC) Samueli Institute Seavest Healthcare Properties Humana Clinton Foundation Golf Profit Builders Travel Institute www.golfdatatech.com www.goiflink.com USA Today STR Global (formerly Smith Travel & Leisure) www.hoteinewsnow.com American Hotel & Lodging Association International Society of Hospitality Consultants Cornell University - Center for Hospitality Research State of California Board of Equalization U.S. Business Reporter National Endowment for the Arts The Urban Institute + The Fund for Folk Culture Americans for the Arts 11 N 073 A TT 1rr ..-..— _ 11 x; 40 ESRI's Tapestry Segmentation divides U.S. residential areas into 65 distinctive segments based on socioeconomic „. and demographic characteristics to provide an accurate, detailed description of U.S. neighborhoods »»._ 074 0 E Tapestry Segmentation The Fabric of America's Neighborhoods What Is Tapestry Segmentation? Tapestry Segmentation represents the fourth generation of market segmentation systems that began 30 years ago. The 65-segment Tapestry Segmentation system classifies U.S. neighborhoods based on their socioeconomic and demographic compositions. The power of Tapestry Segmentation allows you to profile consumers in a number of ways including •. Standard geographic areas including census tract, block group, ZIP Code, and ZIP+4 • User -defined areas such as rings or polygons based on distance, drive time, or other specifications • Customer addresses or site locations The versatility of Tapestry Segmentation provides several methods of dividing the 65 segments into summary groups for a broader view of U.S. neighborhoods. • LifeMode: 12 summary groups based on lifestyle and lifestage • Urbanization: 11 summary groups based on geographic and physical features along with income Trends Revealed by Tapestry Segmentation Since Census 2000, several interesting demographic changes have occurred: • The U.S. population has increased by 28.3 million people. • More than 11 million new households have been created. • More than 7 million people have become homeowners. • The average household income has increased by 26 percent. • The average home value has increased more than 51 percent. "Although the demographic landscape of the United States changed significantly in some areas since Census 2000, this review and update of the segmentation system further confirms the stability of the Tapestry Segmentation system as some neighborhoods evolved and moved into other segments," said Lynn Wombold, chief demographer and manager of data development, ESRI. "Tapestry Segmentation stands as a solid affirmation of the proven segmentation methodology that has been developed and enhanced by ESRI's data development team for more than 25 years " www.esri.com/tapestry Who Should Use Tapestry Segmentation? All companies, agencies, and organizations need to understand consumers/constituents to supply them with the right products and services and to reach them via their preferred media. These applications require a robust segmentation system that can accurately profile these diverse markets. The versatility and predictive pourer of Tapestry Segmentation allow users to integrate their own data or national consumer surveys into Tapestry Segmentation to identify their best market segments and reach them through the most effective channels. Wki- 075 2 C 11 Using Tapestry Segmentation to Enhance Your Business Data fuels any organization. Customer databases can provide a tremendously rich source of Information. Data -based marketing in itself is a broad subject and can be defined as a process of collecting data, then mining it for intelligence. Database -driven decision making, also called database marketing, is a process that involves a partnership between a data vendor, the company, and ESRI. By partnering with ESRI, companies, agencies, and organizations will have access to segmentation, additional marketing data, and information about geographic areas. Customer data merged with ESRIY data will strengthen a company's database marketing abilities. ESRI's data can help leverage understanding of geographically based data such as block group, census tract, ZIP Code, and other market -level data. Geographic information system (GIS) technology can help users take data from database formats, conduct analyses, and display It in usable reports and maps. Solutions can be implemented that allow users to perform this application from the desktop, the field, and the Web. This process begins with a customer database that can be easily enhanced with a data overlay. Understanding customers, knowing customers' shopping patterns, assessing the media preferences of customers, cross -selling to customers, and successfully retaining existing customers are just some activities that are supported by mining customer files. Some of these marketing activities include • Customer profiling • Media targeting • Direct mail • Site analysis Customer Profiling A thorough knowledge of customers or constituents is critical to an organization's success; this knowledge is key to developing effective marketing programs with information mined from customer databases. Cleansing, geocoding, and appending Tapestry Segmentation codes to address records will further refine and enrich an understanding of customer/constituent preferences. With these tools, you can track customer buying data by segment; target different populations; and analyze the results of each direct marketing campaign, loyalty program, and advertising. www.esri.com/tapestry A customer profile can reveal the demographics, lifestyles, and product. preferences of a companys customers. If a company knows who its customers are, it can respond to their needs with better messaging, products, and services. Address information in a customer database is necessary to begin the profiling process. Data such as latitudes/ longitudes, demographics, and segmentation codes can be 9e0coded and appended to each customer record, creating an enhanced customer database. Adding this data to each customer record provides a detailed portrait of customers. These data -enhanced customer records can be sorted and analyzed to provide more solid business decisions. ESRI recommends the use of segmentation and the creation of customer profiles when you are • Looking for the best locations for new stores • Evaluating the success of existing locations • Selecting merchandise suited to customer preferences • Directing advertising with the right message to the right audience • Targeting direct mail and other promotions to the most responsive recipients A customer profile illuminates and helps define customer behaviors. The profile will pinpoint your core customer groups as well as groups with opportunity. Customer profiling Is used to develop • Insight into the lifestyle characteristics of your best customers • A -picture- or map of where these customers five • Plans to target neighborhoods previously unserved • New opportunities • Strategies that attract customers to stores to purchase your products and services Organizations can add Tapestry Segmentation to their customer/constituent data to learn more about them A completed customer/constituent profile analysis provides a detailed picture of an organization's customers/constituents, producing actionable information for better, more cost- effective decisions. ^» . 0 76 3 _ v� 1] C Tapestry Segmentation LifeMode Summary Groups by County ..,sr„ t amup ev COUMV Oi� »o�eoan p u.wmaa.a.n. O� mow• Ou xaho �}u avays � U mm. a Bata ED" cm Q �e. crosam p �o. wm wor Oim rimaoe�wu pin.tmwacm p �nre.u.eoa Segments in the 12 Tapestry -Segmentation UfeMode Summary Groups are characterized by lifestyle and lifestage and share an experience such as being born in the same time period or a trait such as affluence. •,%.., 017 4 Ic Segment Legend The top color illustrates the LifeMode Summary Group. Segment Illustration Segment Code The bottom color Segment Name illustrates the LifeMode Summary Group Urbanization ry P Summary Group. Urbanization Summary Group . ',fir! LffeMode Summary Group Urbanization Summary Group (top color) (bottom color) � < r L1 High Society U1 Prindpal Urban Cerrters I 1.2 Upscale Avenues U2 Prindpal Urban Centers II L3 Metropolis U3 Metro Cities I IA Solo Acts U4 Metro Cities ll L5 Senior Styles US Urban Outskirts I L6 Scholars and Patnots U6 Urban Outskirts!/ L7 High Hopes — U7 Suburban Periphery I L8 61obalRoots L9 Family Portrait U8 Suburban Periphery ll L10 Traditional Living U9 Small Towns Lit Factories and farms U10 Rural L12 American Quilt U11 Rura111 www.esri.com/tapestry �».: 070 5 r u u Segment Code ...........................10 Segment Name ......................... Pleasant -Ville LifeMode Summary Group ........ L2 Upscale Avenues Urbanization Summary Group... U3 Metro Cities I Demographic Prosperous domesticity distinguishes the settled lives of Pleasant-VOle residents. Families, especially middle-aged married couples, characterize Pleasant -Ville neighborhoods. The average family size is 3.3; nearly 40 percent of the households include children. Thirteen percent of the households have adult children. The median age of 40.1 years is slightly older than the U.S. median of 36.9 years. The diversity index of 58 for the Pleasant -Ville population is slightly below the U.S. figure of 61. Socioeconomic Prosperous domesticity distinguishes the settled lives of Pleasant -Ville neighborhoods. Among Tapestry's upscale segments, these residents have a median household income of $78,653 and a median net worth of $266,218. Labor force participation 6 above average, and unemployment is below the national average. Employed residents work in a variety of occupations in diverse industry sectors, similar to the U.S distributions. Approximately one in five households receives retirement income, a ratio that is expected to increase. Forty-four percent of households earn additional income from interest, dividends, or rental properties. Residential Residents of Pleasant -Ville neighborhoods live in single-family homes with a median value of $298,924, nearly half of these homes were built between 1950 and 1970. Because these neighborhoods are concentrated in the Northeast and Califorma, home values increased dramatically in this decade, but have begun to decline. These settled residents enjoy where they live; two-thirds have rived in the same house since 1995, when they bought their homes for much lower prices Despite the fluctuation in value, homeownership remains high at 82 percent. To maintain their comfortable lifestyle, 12 percent commute an hour or more to work. Transportation is important two-thirds maintain two or more vehicles www.esri.com/tapestry Preferences Because older homes require maintenance and renovation, home improvement projects are a priority in Pleasant - Ville neighborhoods. Not do-it-yourselfers, residents hire contractors for remodeling projects; however, they would probably do their own yard work instead of hiring a lawn service. They shop at warehouse stores for value and use coupons for discounts. For more upscale items, they shop at department stores. Those who are union members contract for health insurance through the union. Pleasant -Ville residents spend time with their families, dine out, play cards and board games, attend baseball games, and visit theme parks. They take sightseeing vacations and beach trips in the U.S. or cruise to foreign ports. They own and use older PCs to shop online for small items, check e-mail, and read the news. These residents listen to contemporary hit, all -news, all -talk, and sports radio, particularly during their commute times. The sports fanatics listen to ball games on the radio and watch a variety of major sports on TV. For exercise, they usually work out on the treadmill at home, walk, and swim. To keep abreast of current events, they would probably read two or more daily newspapers. " 0719 6 C E U Up And UovRa�-ncg , Segment Code .... u Segment Name _ . ..:: Up and Coming families LifeMode Summary Group :... L9 Family Portrait , Urbanization Summary Group... U7 Suburban Periphery I Demographic With an annual household growth rate of 5.2 percent, Up and Coming Families represents Tapestry's second highest household growth market. A mix of Generation Xers and Baby Boomers with a median age of 31.9 years, this segment is the youngest of Tapestrys affluent family markets. Residents of these neighborhoods are young, affluent families with younger children. Eighty percent of the households are families. Most of the residents are white; however, diversity is increasing as the segment grows. Socioeconomic Beginning their careers, residents of Up and Coming Families are earning above -average incomes. The median household income is $78,189, higher than the national median. The median net worth is $194,046. Nearly two-thirds of the residents aged 25 years and older have attended college; more than one in five holds a bachelor's degree. Labor force participation is well above average at 71 percent; unemployment is low. Ninety-one percent of households earn income from wages and salaries. Although half of the households have children, they also have working parents. Residential In the suburban outskirts of midsized metropolitan areas with populations higher than 250.000, approximately half of Up and Coming Families neighborhoods are concentrated in the South, the other hag in the West and Midwest. Most residents live in new single-family housing; more than half the housing units were built in the last 10 years. Homeownership is at 83 percent. The median home value is $t 82,628. www.esri.com/tapestry Preferences Family and home dictate the products these residents buy. Many are beginning or expanding their families, so baby equipment, children's clothing, and toys are essential purchases. Because many are first-time homeowners, bask household furniture and lawn fertilizer, weed control, and insecticide products are important. Car bans and mortgage payments are major household budget items. They are most likely to own or lease an SUV or a minivan. They eat out at family restaurants, especially on the weekends, and buy fast food at the drive -through oifor takeout. They play softball, take the kids to the zoo, and visit theme parks (generally Sea world or Disney World) where they make good use of their digital camera or camcorder. They rem comedy, family, and actionladventure DVDs. Cable station favorites include Country Music Channel, ESPN news, The Learning Channel, and the Disney Channel. They listen to country, soft rock, and contemporary hit radio. *-P► , 080 r :.a •>-#Y'`tr O ,.ID r P ®: to 'l -d.r., , Fr� Y l '� Y � y 'r!- 4' • I E E Segment Code..... Segment Name ... Silver and Gold LifeMode Summary Group .., . ;. L5 Senior Styles Urbamption Summary Group., U7 Suburban Periphery l Demographic With a median age of 59.6 years, sr!K rand Gold residents are the second oldest of the Tapestry segments. More than 70 percent are aged 55 years or older. Most residents have retired from professional occupations. Hall of the households are composed of married couples without children. This segment is small, less than t percent of all U.S. households; however, annual household growth is 3 percent since 2000. Residents of these neighborhoods are not ethnically diverse; 93 percent of them are white. Socioeconomic These are wealthy, educated seniors. Their median household income is $69,774, and their median net worth B $365,407, Fifty-six percent of the households still earn wages or salaries, half collect Social Security benefits, 63 percent receive investment income, and 35 percent collect retirement income. Labor force participation is 45 percent, well below the U.S. level. The percentage of those who work from lame is higher than the U.S. worker percentage; nearly one-fourth of employed residents are seHempbyed, also higher than the U.S. level. Residential Their affluence enables them to relocate to sunnier climates. More than 60 percent of these households are in the South, mainly in Florida. One-fourth are located in the West, mainly in California and Arizona. Neighborhoods are exclusive, with a median home value of $286,746 and a homeownership rate of 84 percent Silver and Gold ranks second of the Tapestry segments for the percentage of seasonal housing. Because these seniors have moved to newer single-family homes, they are not living in the homes where they raised their children. Preferences Silver and Gold residents have the free time and resources to pursue their, interests. They travel domestically and abroad including cruise vacations. They are also Interested in home Improvement and remodeling projects. Although they own the tools and are interested in home improvement and remodeling projects, they are more likely w contras for remodeling'and housecleaning services. Active In their communities, they pin civic clubs, participate in local civic issues, and write to newspaper or magazine editors. They prefer to shop by phone from catalogs such as L.L. Bean and Lands' End. Golf is more a way of life than just a leisure pursuit. They play golf, attend tournaments, and watch The Golf Channel. They also go to horse races, bird watching, saltwater fishing, and power boating. They eat out, attend classical music performances, and relax with a glass of wine. Favorite restaurants Include Outback Steakhouse, Cracker Barrel, and Applebee's. Silver and Gold residents are avid readers of biography and mystery books and watch numerous news programs and news channels such as Fox News and CNN. Favorite non - news programs include detective dramas. _.. 081 l El Segment Code ............. ::............. 19 Segment Name ......................... Milk and Cookies LifeMode Summary Group ...:..:. L9 Family Portrait Urbanization Summary Group ... U3 Metro Cities I Demographic Upscale living on a family allowance, Milk and Cookies represents young, affluent married couples who are starting their families or already have young children. The median age of 33.7 years represents the presence of kids; nearly half of the households include children. One in four householders is between the ages of 45 and 54. The population diversity is comparable to that of the U.S., and the proportions of the population by race approximate the U.S. distributions with slightly above -average ratios of black and Hispanic residents. Socioeconomic Ninety percent of Milk and Cookies households earn income from wages. The labor force participation rate of 71 percent 6 above average. The median household income is $64,527, and the median net worth is $135,8,91. Fifty-eight percent have attended college; more than 20 percent hold bachelor's or graduate degrees. Residential Milk and Cookies residents prefer single-family homes in suburban neighborhoods of cities, largely in the South, particularly in Texas. Smaller concentrations of households are located in the West and Midwest. The median home value is it 32,494. Housing units are generally 20-36 years old. Given the concentration of dual income families, 71 percent of households have at least two vehicles. A family with two or more workers, more than one child, and two or more vehicles is the norm for these neighborhoods. Preferences As Milkand Cookies residents settle into their family - oriented lifestyle, they focus on family and the future. They are properly Insured; carrying life and accidental death and dismemberment policies._ They use a credit union, have overdraft protection, and usually have a new car ban. Although they may still own a motorcycle or small car, they prefer larger vehicles. when they move, they rem a U-Haul and move their own belongings. Many households own a dog. The presence of children in Milk and Cookies households drives their large purchases of baby and children's products including baby food, baby equipment, clothes, shoes, medicine, vitamins, board games, bicycles, toys, video games, and children's DVDs. Most households own one of the latest video game systems and a large -screen TV. To save time in their busy lives, they frequently buy prepared dinners from the grocery store and fast food. They play video games, go bowling, and visit theme parks such as Six Flags and Sea World. They watch professional football and basketball games. Favorite cable channels include Cartoon Network, Discovery Channel, National Geographic Channel, and BET. They also work on their lawns, tackle interior painting projects, or do minor maintenance on their vehicles 9 0 Segment code .....: .....:..36 ' Segment Name ..:.:.. ..... Old and Newcomers - Life.mode Summary Group....... L4 Solo Acts: Urlianization Summary Group.:: U4 Metro Cities/1 Demographic Residents of these transitional neighborhoods are either beginning their careers or retiring. They range in age from their 20s to 75 and older. Their median age of 37.1 years splits this c6parity. There are more singles and shared households than families in these neighborhoods. Most of the residents are white; however, the diversity closely resembles that of the U.S. Socioeconomic Sixty-five percent are in the labor force; the unemployment rate mirrors the U.S. figure. The median household income of f44,112 and the median net worth of $25,093 are below the U.S. medians. Educational attainment, college, and graduate school enrollment are above average. The distribution of employees by occupation is similar to that of the U.S Residential Spread throughout metropolitan areas of the United States, Old and Newcomers neighborhoods sustain a lot of transition. More than half the poputation aged five years and older has moved in the last five years. More than 60 percent rent; approximately half in mid- or high-rise buildings, with nearly 14 percent in two -to four -unit buildings, Six in ten housing units were built between 1969 and 1989. The average gross rent in these neighborhoods is similar to the U.S. average. The median home value is $154,660. www.esri.com/tapestry Preferences Their purchases reflect the unencumbered lifestyles of singles and renters. They spend less at the grocery store than larger households. A domestic subcompact or compact car serves them well. Theyarrange their vacations to keep in touch with out-of-town relatives and friends. They read fiction and nonfiction, newspapers, and magazines. They watch TV, listen to contemporary hits radio go to the movies, and rem DVDs to view at home. Their leisure activities are as varied as their ages. They exerdse by walking, swimming, and going bowling. They also cook at home. �+.,.. 083 10 11 38 Industrious Urban Fringe Segment Code ....... .. 38 Segment Name .:.... ....industrious Urban Fringe LifeModeSummaryGroUp`'::...L8GlobalRoots - Urbanization Summary Group:.. US Urban Outskirts I Demographic Family is central to residents of Industrious Urban Fringe neighborhoods; slightly more than half of the households have children. Fifty-four percent are married -couple families; 17 percent are single parents. Multigenerational households are relatively common. The high proportion of children contributes to the relatively low median age of 28.8 years. Sixty percent of the residents are Hispanic. More than one- fourth are foreign born, bringing rich, diverse cultures to these urban outskirts neighborhoods. Socioeconomic The median household income is $43,378; the median net worth is $42,147. The large average household size of 3.44 lowers the discretionary income available compared to segments with similar income. Residents take advantage of job opportunities offered in nearby cities; most work in the manufacturing, construction, retail trade, and service industries. The unemployment rate is higher than the U.S. level, and education attainment is lower. Residential These neighborhoods are located in the west and South; the highest concentrations are in California, Texas, and Florida. Homeownership is at 64 percent; the median home value is $114,923. Single-family housing is dominant in these areas. To find more affordable housing, many live farther out from the city. www.esri.com/tapestry Preferences Industrious Urban Fringe households balance their budgets carefully. Mortgage payments take priority. They shop at Wal-Mart, Kmart, Target, and other major discount stores for baby and children's products. They dine out loss often than average households. Many have no financial investments or retirement savings other than their homes and are less likely than average to carry health insurance. Keeping in touch is Important to these residents, they often have a second phone line at home. They watch movies at home and will also see multiple movies at the theater each month. Television and radio are better than newspapers and magazines to reach these residents. They watch TV as much as the average U.S. household, but subscribe to cable less often. They listen frequently to Hispanic, contemporary hit, and urban radio. ' 17 71 t..».t FJ a LV� r (184 11 Segment Code ...........................46 Segment Name ............ :............. Rooted Rural LifeMode Summary Group ........ L12 American Quilt Urbanization Summary GrotilU11 Ruralll Demographic The population of the Rooted Rural segment is slightly older, with a median age of 42.3 years; 50 percent are older than age 55. Married -couple families dominate these rural neighborhoods; however, 23 percent are singles who live alone. More of the married -couple families are empty -nesters than those who have children. There is little ethnic diversity in the Rooted Rural segment; almost 90 percent of the residents are white. Socioeconomic The median household income for this segment is f38,234; the median net worth is $62,041. The labor force participation of 56 percent is below the national level. One-third of the households receive Social Security benefits. Although the agricultural industry is more prominent in this market than at the U.S. level, many employed residents work in the service and manufacturing industry sectors. More than three in four people aged 25 or more have graduated from high school; 12 percent hold a bachelor's or graduate degree. Residential Although Rooted Rural neighborhoods are located in rural areas throughout the country, more than three -fifths of the households are found in the South. Housing types include single-family dwellings (70 percent of households) and mobile homes (26 percent). Homeownership is at 82 percent; the median home value is $96,569. Most of the housing units were built after 1970, A higher proportion of seasonal housing contributes to higher vacancy rates in these neighborhoods. Local residents tend to move infrequently www.esri.com/tapestry Preferences Rooted Rural residents are do-it-yourselfers. These settled families take pride in their homes and keep busy with home improvement and remodeling projects. They also take pride in their gardens, regularly buying lawn and garden insecticides, flower and vegetable seeds, and plants. Typical of their rural lifestyle, many have a lawn or garden tractor and ATVs and own an assortment of tools. They prefer domestic vehicles; most households own or lease a truck. Typically, a household member handles vehicle maintenance. Marry homes have pets. When families eat out, they prefer Ryan's Family Steakhouse, but they generally prepare meals at home with fresh vegetables from their gardens. Many homes own a separate freezer to store their produce. They shop for groceries and buy their favorite Folger's coffee at Winn -Dixie, Piggly Wiggly, or a Wal-Mart Supercenter. They hunt, fish, ride horseback, attend country music concerts, and go to car races. They read hunting and fishing magazines and listen to country music and auto racing on the radio. Many have a satellite dish so they can watch rodeo/bull riding, truck and tractor pulls, reality TV, auto racing, and fishing programs as well as a varlety of shows on CMT. va 085 12 __ REPORT/INFORMATIONAL ITEM: (iS INVESTMENT ADVISORY BOARD MEETING July 13, 2011 I. CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 4:00 p.m. by Vice -Chairperson Spirtos followed by the Pledge of Allegiance. PRESENT: Board Members Blum, Spirtos and Donais ABSENT: Board Members Mortenson and Park OTHERS PRESENT: John Falconer, Finance Director, and Vianka Orrantia, Senior Secretary II APPOINTMENT OF OFFICERS A. Appointment of Investment Advisory Board Chairperson Vice -Chairperson Spirtos opened nominations for Chairperson. Board Member Blum nominated Board Member Spirtos for the position of Chairperson. With no other nominations, Board Member Blum closed the nominations. VOTE: All Ayes B. Appointment of Investment Advisory Board Vice -Chairperson Chairperson Spirtos opened nominations for Vice -Chairperson. Board Member Blum nominated Board Member Mortenson as Vice -Chairperson. Chairperson Spirtos nominated Board Member Blum as Vice - Chairperson. With no other nominations, Chairperson Spirtos closed the nominations. VOTE: 2 Ayes - Board Member Blum 1 Aye - Board Member Mortenson III PUBLIC COMMENT - None IV CONFIRMATION OF AGENDA - Confirmed V CONSENT CALENDAR A. Approval of Minutes of Meeting on June 8, 2011 for the Investment Advisory Board Mr. Falconer advised the Board of the handout, a revision to page 2 of the meeting minutes with a change in the motion to read: It was moved by Board Members Spirtos/Mortenson to review, receive, and file the,Treasurers Report for Mareh Apfi 2011. MOTION - It was moved by Board Members Blum/Spirtos to approve the Minutes of June 8, 2011 as amended. Motion carried unanimously. VI. BUSINESS SESSION A. Transmittal of Treasury Report for May 2011 Mr. Falconer presented and reviewed the staff report for the month of May. General discussion ensued amongst the Board regarding the various Capital Improvement Projects, (Village Land acquisition, Coral Mountain Apartment project and the Eisenhower Drive synchronization project). In response to Board Member Spirtos, Mr. Falconer defined the acronym of "SERAF", Supplemental Educational Relief Augmentation Fund. Mr. Falconer advised that due to the passing of the State budget, staff presented the City Council with the Rabobank proposal in July in lieu of an alternative to LAIF, therefore reducing the LAIF account to a 2 minimum in the event there is a need to withdraw the City's money from the pooled account as well as diversifying the City's portfolio. Mr. Falconer advised that the portfolio, ended the month at .41 % with the pooled cash investments ending at .48%. General discussion ensued amongst the Board regarding the possible elimination of the Redevelopment Agencies and its impact to local level government agencies, as well as a general discussion of the possible alternative to continue as a Redevelopment Agency and the required payments to the state. In response to Board Member Spirtos, Mr. Falconer advised that funds for the improvements for the Washington Street Apartments were allocated through the City's capital improvement projects, in addition to the 2004 bond proceeds and possible tax credits. MOTION - It was moved by Board Members Donais/Blum to review, receive, and file the Treasurers Report for May 2011. Motion carried unanimously. B. FY 2011/2012 Meeting Schedule Mr. Falconer presented the FY 201 1 /2012 Meeting Schedule to the Board. Board Member Blum suggested that the Board go dark in the month of August. Board concurred. MOTION - It was moved by Board Members Blum/Spritos to accept the FY 2011 /2012 Meeting Schedule with the Board going dark in the month of August. Motion carried unanimously. VI. CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report - June 2011 Mr. Falconer presented and reviewed the Month End Cash Report for June 2011. Noted and Filed 3 B. Pooled Money Investment Board Reports - April 2011 Mr. Falconer presented and reviewed the Pooled Money Investment Board Reports for April 2011. Noted and Filed C. Distribution of Investment Policies for Fiscal Year 2011 /2012 Mr. Falconer presented the Fiscal Year 2011/2012 Investment Policy. Mr. Falconer advised the Board that the change requested by Board Member Mortenson clarifying the U.S. Treasury Bills maximum maturity of one year was not incorporated into the investment policy. Mr. Falconer suggested that the Board either make the change to the policy and summit for Council approval or add as a work plan item for the upcoming fiscal year 201 1 /2012. The Board agreed to add as a work plan item for the upcoming fiscal year 2011 /2012. Noted and Filed VII. BOARD MEMBER ITEMS Board Member Spirtos suggested that a contact list of all Board members be distributed amongst the Board. Vill. ADJOURNMENT MOTION - It was moved by Board Members Blum/Donais to adjourn the meeting at 5:08 p.m. Motion carried unanimously. Sub ' e y Vianka Orrantia Senior Secretary 0 .y U89 Department Report:'.3 a L°'• /!;. oIS cF^� oft TO: The Honorable Mayor and Members of the City Council FROM: Veronica J. Montecino, CMC, City Cler NO DATE: October 4, 2011 SUBJECT: Department Report - Schedule Joint City Council/Commission Meeting and Appointments to Building and Construction Appeals Board, Historic Preservation and Housing Commissions At the September 20, 2011 meeting, the City. Council scheduled to interview and make appointments to fill vacancies on the Building and Construction Appeals Board, Historic Preservation Commission and Housing Commission on November 22, 2011. The City Council also scheduled the Joint City Council/Commission meeting for November 22. It has come to staff's attention the agendas for the November 1 and 15 meetings are light. As an alternative to calling a special meeting on November 22, staff suggests the Joint Council/Commission meeting be scheduled for November 1, and the interviews/appointments to fill vacancies on the Building and Construction Appeals Board, Historic Preservation and Housing Commissions for November 15, 2011. Staff is able to proceed with advertising for commission applications as scheduled and revise the deadline for submission of applications to accommodate consideration at the November 15 meeting. The Joint Council/Commissions meetings could be scheduled in 30-minute increments as follows: 3:30 p.m. Historic Preservation Commission 4:00 p.m. City Council Meeting 4:30 p.m. Investment Advisory Board 5:00 p.m. Architecture & Landscaping Review Committee 5:30 p.m. Community Services Commission 6:00 p.m. Housing Commission 6:30 p.m. Planning Commission Staff will notify the board/committee/commission members of the meeting date scheduled as desired by the City Council. Department Report: a, F O C `N OF TKF' TO: The Honorable Mayor and Members of the City Council FROM: Les Johnson, Planning Direct o DATE: October 4, 2011 SUBJECT: Department Report - General Plan Monthly Update Over the past few months, staff has been working with the traffic consulting firm Iteris and General Plan consultant Terra -Nova in order to clarify and revise certain proposed long-term intersection and roadway improvement designs that affect projected traffic volumes in the Traffic Impact Analysis. Due to these revisions, certain General Plan elements, including Land Use and Traffic and Circulation, have been delayed. Planning and Public Works staff held a teleconference meeting with Iteris and Terra Nova on September 14' to resolve some of these ongoing issues. One of the challenges facing the proposed traffic model involves projected increases in pass -through traffic from neighboring cities. Once the ongoing revisions are completed, the final remaining chapters consisting of Traffic and Circulation, Sustainability, Economic Development, and Land Use, will be completed in draft form and made available for review and comment by the Technical Advisory Committee. 091