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2011 09 20 CC MinutesLA QUINTA CITY COUNCIL MINUTES SEPTEMBER 20, 2011 A regular meeting of the La Quinta City Council was called to order at the hour of 4:00 p.m. by Mayor Adolph. PRESENT: Council Members Evans, Franklin, Henderson, Sniff, Mayor Adolph ABSENT: None Mayor Adolph led the audience in the Pledge of Allegiance. Mayor Adolph acknowledged the passing of Jim Montgomery who was instrumental in the incorporation of this City; expressed his thanks for Mr. Montgomery's service to the City; and conveyed his condolences to Mrs. Montgomery. PUBLIC COMMENT — None CONFIRMATION OF AGENDA City Manager Genovese announced a revised Remittance Agreement and Exhibit A relating to Consent Calendar Item 20 was distributed to the City Council and made available to the public. Council Member Franklin requested Consent Calendar Item Nos. 10, 12 and 13 be considered separately due to conflict of interests of Mayor Adolph and herself. ANNOUNCEMENTS — None PRESENTATIONS Librarian Foley and Museum Manager Wickman presented the Quarterly Reports for the La Quinta Library and Museum for April through June 2011, respectively. WRITTEN COMMUNICATIONS — None City Council Minutes 2 September 20, 2011 APPROVAL OF MINUTES MOTION — It was moved by Council Members Sniff /Franklin to approve the City Council Minutes of August 2, 2011, as submitted. Motion carried unanimously. CONSENT CALENDAR 1. APPROVAL OF DEMAND REGISTERS DATED AUGUST 16, SEPTEMBER 6 AND SEPTEMBER 20, 2011 2. RECEIVE AND FILE TREASURER'S REPORTS DATED JUNE 30 AND JULY 31, 2011 3. RECEIVED AND FILE REVENUE AND EXPENDITURE REPORTS DATED JUNE 30 AND JULY 31, 2011 4. DENIAL OF CLAIM FOR DAMAGES FILED BY: JUAN MAURICIO GARCIA; DATE OF LOSS — JUNE 28, 2011 5. APPROVAL OF SECOND READING AND ADOPTION OF ORDINANCE NO. 492 AMENDING SECTIONS OF TITLE 9 OF THE MUNICIPAL CODE RELATING TO COMMUNICATION TOWERS AND EQUIPMENT, SATELLITE DISHES AND ANTENNAS, ROOF PROJECTIONS, AND TABLES OF PERMITTED USES 6. APPROVAL OF A REQUEST BY THE LOCAL AGENCY FORMATION COMMISSION (LAFCO) TO UTILIZE THE COUNCIL CHAMBERS FOR PUBLIC HEARINGS ON DECEMBER 8, 2011, 8:00 A.M. TO 3:00 P.M. 7. AUTHORIZATION OF OVERNIGHT TRAVEL FOR ONE MEMBER OF THE CITY COUNCIL TO ATTEND THE NATIONAL LEAGUE OF CITIES 2011 CONGRESS OF CITIES CONFERENCE AND NATIONAL LEAGUE OF CITIES BOARD AND COMMITTEE MEETINGS TO BE HELD NOVEMBER 9 -12, 2011 IN PHOENIX, ARIZONA 8. ADOPTION OF A RESOLUTION TO EXTEND TIME FOR COMPLETION OF THE OFF -SITE AND ON -SITE IMPROVEMENTS FOR PARCEL MAP NO. 29052, LUNDIN DEVELOPMENT, BLP DESERT, LP (RESOLUTION NO. 2011- 075) 9. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE OFF -SITE IMPROVEMENTS FOR PARCEL MAP NO. 31876, MAYER VILLA CAPRI, LP (SEE SEPARATE ACTION BELOW) City Council Minutes 3 September 20, 2011 10. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE ON -SITE IMPROVEMENTS FOR TRACT MAP NO. 32225, SANTERRA, G5 ENTERPRISES, INC. (RESOLUTION NO. 2011 -077) 11. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE ON -SITE IMPROVEMENTS FOR TRACT MAP NO. 32751, CITRUS EL DORADO, LLC (RESOLUTION NO. 2011 -078) 12. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE ON -SITE IMPROVEMENTS FOR TRACT MAP NO. 32879, GRIFFIN RANCH, GRIFFIN RANCH, LLC AND MCCOMIC- GRIFFIN, LLC (RESOLUTION NO. 2011 -079) 13. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE OFF -SITE IMPROVEMENTS FOR TRACT MAP NO. 32879, GRIFFIN RANCH, GRIFFIN RANCH, LLC AND MCCOMIC- GRIFFIN, LLC (RESOLUTION NO. 2011 -080) 14. ADOPTION OF A RESOLUTION TO APPROVE A SUPPLEMENTAL AGREEMENT WITH RIVERSIDE COUNTY FOR THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR PUBLIC FACILITY AND STREET IMPROVEMENTS ALONG CALLE SINALOA, AND PUBLIC SERVICE FUNDS FOR THE BOYS AND GIRLS CLUB — LA QUINTA UNIT (RESOLUTION NO. 2011 -081) 15. ADOPTION OF A RESOLUTION AUTHORIZING SUBMITTAL FOR GRANTS ADMINISTERED BY THE CALIFORNIA EMERGENCY MANAGEMENT AGENCY (CAL EMA) (RESOLUTION NO. 2011 -082) 16. APPROVAL OF A CONTRACT AMENDMENT AUTHORIZING VA CONSULTING, INC. TO PROVIDE ADDITIONAL ENGINEERING SERVICES FOR THE NEW TRAFFIC SIGNAL AND STREET IMPROVEMENTS ON DUNE PALMS ROAD AND "A" STREET, PROJECT NO. 2009 -10 17. APPROVAL OF A REQUEST FOR PROPOSAL TO OBTAIN PROFESSIONAL LANDSCAPE ARCHITECTURAL SERVICES TO PREPARE THE PLANS, SPECIFICATIONS AND ESTIMATES FOR THE FRED WARING DRIVE MEDIAN ISLAND LANDSCAPE IMPROVEMENTS, PROJECT NO. 2011 -04 18. ACCEPTANCE OF EISENHOWER DRIVE SIGNAL INTERCONNECT PROJECT, PROJECT NO. 2009 -22, FEDERAL AID PROJECT NO. CML 5433 (011), AND APPROVAL OF CONTRACT CHANGE ORDER NO. 1 City Council Minutes 4 September 20, 2011 19. APPROVAL OF THE RATIFICATION OF ACTIONS TAKEN TO SUBMIT A GRANT APPLICATION TO THE CALIFORNIA OFFICE OF TRAFFIC AND SAFETY FOR A FISCAL YEAR 2011/2012 SOBRIETY CHECKPOINT MINI - GRANT 20. ADOPTION OF A RESOLUTION APPROVING A REMITTANCE AGREEMENT BETWEEN THE CITY ° OF , LA QUINTA AND THE LA QUINTA REDEVELOPMENT AGENCY (RESOLUTION NO. 2011 -083) MOTION - It was moved by Council Members Sniff /Evans to approve the Consent Calendar as recommended and amended with the exception of Item Nos. 10, 12 and 13, and with Item Nos. 8, 11, 14, 15 and 20 being approved by RESOLUTION NOS. 2011 -075, 2011 -76, 2011 -078, 2011 -081 through 2011 -083 respectively. Motion carried unanimously. Item No. 10 Council Member Franklin and Mayor Adolph recused themselves from this item because of a conflict of interest due to the proximity of their residences of the project. MOTION - It was moved by Council Members Sniff /Henderson to adopt Resolution No. 2011 -077 as submitted. Motion carried by a vote of 3 -0 -2, with Council Member Franklin and Mayor Adolph absent. Item No. 12 Council Member Franklin recused herself from this item because of a conflict of interest due to the proximity of her residence to this project. MOTION - It was moved by Council Members Sniff /Evans to adopt Resolution No. 2011 -079 as submitted. Motion carried by a vote of 4 -0 -1, with Council Member Franklin absent. Item No. 13 Council Member Franklin recused herself from this item because of a conflict of interest due to the proximity of her residence to this project. MOTION - It was moved by Council Members Sniff /Evans . to adopt Resolution No. 2011 -080 as submitted. Motion carried by a vote of 4 -0 -1, with Council.Member Franklin absent. City Council Minutes 5 September 20, 2011 Item No 9 Marvin Roos, 34200 Bob Hope Drive, MSA Consulting, stated much of the improvements on Fred Waring Drive have been completed, including landscaping; and requested the City Council grant a three -year time extension to complete the remainder of the improvements. Council Member Henderson requested a report from staff. Public Works Director Jonasson explained the subdivision improvement agreement is for a one -year timeframe and in the matter of course the appropriate time for extensions is one year; in this particular case most of the street improvements have been made, with additional curb cuts and landscaping that would eventually be built; and further stated that there are no other improvements needed immediately. Council Member Henderson asked if a two -year extension can be granted. City Manager Genovese confirmed and suggested continuing this item for further review and discussion. Council Member Evans stated she remembers granting a two -year extension for a site development versus a subdivision. City Attorney Jenson explained a two -year extension was granted for a site development permit for the Eden Rock development recently. Council Member Henderson stated she has no problem allowing for a two - year extension and asked what type of action is needed. MOTION - It was moved by Council Members Henderson /Franklin to reopen the Consent Calendar and reconsider Item No 9. Motion carried unanimously. MOTION — It was moved by Council Members Henderson /Evans to continue Consent Calendar Item No. 9, adoption of Resolution No. 2011 -076 to extend the time completion of the off -site improvements for Parcel Map No. 31876, Mayer Villa Capri, LP, to the October 4, 2011 City Council meeting. Motion carried unanimously. BUSINESS SESSION 1. CONSIDERATION OF FORMATION AND APPOINTMENT OF TWO MEMBERS TO AN AD HOC COMMITTEE TO REVIEW GRANT REQUESTS Community Services Director Hylton presented the staff report. City Council Minutes 6 September 20, 2011 MOTION - It was moved by Council Members Evans /Henderson to establish an Ad Hoc Committee to consider the 1" Quarter Community Service Grant Requests, and appoint Mayor Adolph and Council Member Franklin to serve on the Ad Hoc Committee. Motion carried unanimously. Council Member Franklin asked how much was budgeted for the grant program. Community Services Director Hylton stated $25,000 was budgeted for this fiscal year. Council Member Franklin asked if additional funding is available due to the Concours d'Elegance event moving to Rancho Mirage. Council Member Henderson stated the City Council has not reallocated the funds as of yet. Council Member Franklin asked if the funds can be reallocated. City Manager Genovese stated staff can prepare a report on the reallocation of funds for the City Council's consideration at the next meeting. Council Member Sniff stated this matter was previously discussed and is not in favor of considering additional funding, and prefers to leave as it is. Council Member Evans explained that Council Member Franklin is referring to the funds allocated to the Concours d'Elegance event in the amount of $10,000 which is not scheduled to occur in the City of La Quints. Council Member Henderson stated she doesn't mind the matter being reconsidered, and expressed her concern of having a deficit of funds. STUDY SESSION — None REPORTS AND IN FORMATIONAL ITEMS National League of Cities - Council Member Henderson reported she attended the Summit held in New Orleans where they combined a joint meeting of several committees to address streamlining of processes. League of California Cities — Council Member Henderson reported the Council will be attending the Annual Conference in San Francisco this week; and stated she is moved to circulate a petition to initiate a resolution regarding "gut and amend" of legislation; and invited the Council to attend the Riverside County Division Breakfast on Friday morning at the conference. Palm Springs Desert Resort Communities Convention & Visitors Authority (CVA) — Council Member Evans reported there is an increase of tourism and is beginning a flight marketing campaign as Virgin America will begin flights from /to Palm Springs; City Council Minutes 7 September 20, 2011 there is an effort of promoting the Valley in Canada; and the Business Plan is available on their website. IID Energy Consumers' Advisory Committee - Council Member Franklin reported the Committee has established video conferencing to accommodate the Board Members traveling long distances; stated Mr. Kelly indicated that the recent power outage was not accidental and a report will be provided at the next Committee meeting; a presentation on making an effort of recruiting from the local community from both IID and contractors; and the Committee will be reviewing the budget during the next few months. C.V. Mountains Conservancy - Council Member Franklin reported the new Executive Director is Kevin McKernan; stated the Conservancy was not added to the pending Water Board legislation, although other conservancies were; voted to present the Mipos family a resolution to acknowledge Ron Mipos' service; Proposition 84 bond funds were used to purchase 60 acres in Section 5 and were titled over to the Department of Fish and Game; another 1,875 acres in various locations were provided grants to the Friends of the Desert Mountains. Animal Campus Commission - Council Member Franklin reported the Shelter is now on Facebook; the shelter is at 45% staffing and more cuts are anticipated; an adoption event was held at the Westfield Mall in Palm Desert; stated the Animal Samaritans are renovating their rural location and will establish offices at that location; and also stated the Commission has begun receiving staff report updates as requested. Jacqueline Cochran Regional Airport Authority - Council Member Franklin announced the air show will be held on November 5, 2011 and the Air Force and Aerobatics will be featured again. Council Member Sniff stated he read in the newspaper the CVA was contemplating revising their name, and suggested it be shortened; referred to the C.V. Mountains Conservancy and stated he was a charter member of the conservancy and chaired the committee for some time; Energy and Environment Committee - Council Member Sniff reported a discussion of allocating the funds derived from the South Coast Air Quality electric plant in Desert Hot Springs. Chamber of Commerce Workshop /Information Exchange Committee - Mayor Adolph thanked staff for giving a presentation of the city; discussed Village activities and sales; current membership is at 452 with 17 new members and a loss of 21 non - renewals; a mixer will be held Wednesday, September 21, 2011, at City Council Minutes 8 September 20, 2011 Le Brassiere; and announced the Mayor's Luncheon will be held on October 6, 2011, at Ernie's, PGA West. CVAG Transportation Committee - Council Member Henderson held a joint meeting with the City Managers Executive Board where interesting discussions were held. CVAG Public Safety Committee - Council Member Henderson stated in light of the recent power outage, it would behoove the City to compile comments from other agencies on how a minor emergency can be handled more efficiently. All other reports were noted and filed. DEPARTMENT REPORTS 38. VOLUNTEER POLICE AND FIREFIGHTER'S ANNUAL DINNER AND HOLIDAY OPEN HOUSE SCHEDULE City Clerk Montecino presented the staff report. The City Council scheduled the Volunteer Police and Firefighter's Annual Dinner for Wednesday, November 2, 2011, and the Holiday Open House event for Wednesday, December 7, 2011, upon consensus. 3C. MEETING SCHEDULE FOR JOINT CITY COUNCIL /COMMISSION MEETINGS City Clerk Montecino presented the staff report. Upon consensus, the City Council scheduled the Joint City Council /Commission Meetings for November 22, 2011 in the Study Session Room. 3D. VACANCIES ON THE BUILDING AND CONSTRUCTION APPEALS BOARD, HISTORIC PRESERVATION COMMISSION, AND HOUSING COMMISSION City Clerk Montecino presented the staff report. The City Council directed staff to advertise for applications and schedule interviews on November 22, 2011, upon consensus. City Council Minutes 9 September 20, 2011 7B. INDIO POLO FIELDS GOLDENVOICE CONCERTS — STATUS UPDATE David Yrigoyen, 81874 Rancho Santana, stated he was not aware staff had met with City of Indio staff and Goldenvoice regarding issues of the Coachella Fest concerts; and suggested bicycle police be considered for added patrol. City Manager Genovese stated staff is not intending to contact each of the homeowners' associations and their residents of every meeting scheduled, and offered to meet tomorrow with Mr. Yrigoyen personally. Mr. Yrigoyen conveyed his concern of not knowing if the issues of security and access are being addressed. Mayor Adolph stated all information received by the City Council indicate meetings were scheduled with community members of both Indio and La Quinta. Mr. Yrigoyen stated he has not been made aware of any meetings scheduled. Council Member Henderson apologized to Mr. Yrigoyen; stated she is delighted he is present at the Council meetings to express his concerns, and guaranteed he will be placed on a contact list. City Manager Genovese stated Mr. Yrigoyen was made aware of his homeowners' association meetings and that a staff report was being presented at the September 20, 2011, La Quinta City Council meeting. Mr. Yrigoyen requested information on how traffic flow will be managed on Avenue 52. Council Member Evans stated the final logistics for traffic flow have not been determined. Mr. Yrigoyen stated there is construction on Avenue 52 and asked for an update of the improvements. Council Member Henderson reiterated that final determinations on the issue have not been derived. City Manager Genovese stated he cannot comment on a construction project that is being conducted in the City of Indio. Mr. Yrigoyen stated there will be another concert in six months and conveyed his concern of going through the same problems as last year. Council Member Evans stated that based on the staff report, an action item of meeting again around October 11, 2011, between Goldenvoice, City of La Quinta and City of Indio to discuss issues that have been gathered from their communities. City Council Minutes 10 September 20, 2011 Mayor Adolph stated there is a need to include Mr. Yrigoyen in the loop to attend the meetings scheduled as he is the only one attending Council meetings to express concern from the local residents. Council Member Henderson stated this City Council will not put up with the same issue that occurred during last year's concerts. Council Member Henderson commended staff for the completeness of the Community Services Marketing Plan; and acknowledged Part-Time Recreation Leader Allison Saenz for providing CPR to her neighbor's 10- month -old infant. MAYOR AND COUNCIL MEMBERS' ITEMS Mayor Adolph thanked the Cove Association for organizing a candlelight service in observance of 911. Mayor Adolph referred to a mail piece of the SilverRock Golf Course and explained that the City Manager, staff and he met with developers interested in developing a hotel at the site. PUBLIC HEARINGS - None ADJOURNMENT Council Member Sniff stated Jim Montgomery was a first -rate citizen and was involved in establishing the community; Mr. Montgomery was the first person to compliment and thank him for his involvement in addressing water issues in 1983; and it was his wife, Beverly Montgomery, who encouraged him to run for the Cove Homeowners' Association Board. There being no further business, it was moved by Council Members Sniff /Henderson to adjourn. Motion carried unanimously. ly VERONICA MPNTECINO, City Clerk City of La Qu' a, California