SPEV 2017-0023 Hot Rod & Custom Car Show 12th Annual (01.29.2018) 78-495 Calle Tampico La Quinta, CA 92253 760.777.7000
January 29, 2018
CASE NUMBER
Special Event Permit 2017-0023
ACTIVITY/EVENT
12th Annual Hot Rod and Custom Car Show
February 3, 2018 (11:00 AM - 4:00 PM)
La Quinta Community Park
APPLICANT
Ms. Guadalupe Fox
Greater Coachella Valley Chamber of Commerce
82-921 Indio Boulevard
Indio, CA 92201
APPROVAL
The Design and Development Department has reviewed and approved Special Event Permit
2017-0023, pursuant to LQMC Section 9.100.130 (Special Events - Nonresidential), based on the
following Findings:
A. The event will not be detrimental to the health, safety and general welfare of the
community in the area of the proposed event.
B. There is adequate area to conduct the event and to accommodate the anticipated
attendance.
C. Sufficient parking will be provided for the anticipated attendance.
D. Food service operations, medical facilities, solid waste facilities, sewage disposal methods
and potable water service have been provided.
E. Fire protection plans and facilities have been provided to the satisfaction of the fire
marshal.
F. Security plans and facilities have been provided to the satisfaction of the sheriff.
G. Public roadways providing access to the event are capable of accommodating the
anticipated traffic volumes in a reasonable and safe manner with minimal disruption to
local traffic circulation.
This approval authorizes the applicant to conduct the event pursuant to compliance with all
conditions of approval of this permit. The applicant must obtain any permits, as may be required
below, in order to physically set up the event.
CONDITIONS OF APPROVAL
Completion/confirmation prior to start of the event:
1. Permits for any temporary structures (e.g. tents and/or canopies exceeding 400 square
feet), stages or open flame devices shall be obtained prior to their installation. Prior to
the event set-up, please contact the La Quinta Building Division and Riverside County Fire
Safety for any additional requirements of the Fire Marshal, including obtaining inspection
permit from the Riverside County Fire department.
2. Portable generators shall be shielded to prevent accidental contact with guests.
Generators and internal combustion sources shall be separated from tents/canopies by a
minimum of 20 feet and shall be isolated from the public. Extension cords shall be
ground-secured to prevent tripping. Any lighting shall be directed away from surrounding
roadways and surrounding residential properties. No spot or searchlights are permitted.
3. If any ground excavations are required, please contact Underground Service Alert (USA)
at 1-800-227-2600 or 1-800-422-4133. This service is free of charge provided USA is given
a two-day notice prior to commencement of work.
4. All temporary electrical wiring to any concession/vendor spaces shall be secured to
prevent physical hazards to the public and participants. Wiring/cords shall not be
subjected to environmental or physical damage.
5. The applicant shall give advance notice of the anticipated traffic restrictions to be
enforced during this event and provide a simplified traffic control plan showing the access
routes to all existing businesses (i.e. Veterinarian Office and the Pet Salon) on Avenida
Montezuma, the La Quinta Museum, and the residential properties in the surrounding
area. With exception of the temporary street closure of Avenida Montezuma, all
roadways, parking areas and pedestrian traffic aisles to other businesses and activities in
the vicinity shall be maintained accessible at all times.
6. No on-street parking outside the approved event area may be utilized for valet parking
services. All on-street parking areas shall remain available for public use.
7. An adequate number of restroom facilities shall be provided, to accommodate
participants and guests. ADA-compliant portable restrooms shall be provided as may be
required by the Building Division.
8. Temporary trash receptacles shall be provided at the event area so that trash/debris can
be deposited accordingly. Please coordinate your recycling activities with Burrtec Waste
and Recycling Services (760) 340-2113 to ensure the site is left free of any litter.
9. Any changeable message boards placed in the City’s right-of-way shall not interfere with
existing traffic control devices particularly traffic signal equipment and shall not be
placed closer than 100 feet from intersections.
10. The City of La Quinta reserves the right to require modifications of the work be made at
permittees’ sole cost for proper sight distance requirements per guidelines in the AASHTO
“A Policy on Geometric Design of Highways and Streets, 5th Edition” or latest, in the
installation of all appurtenances abutting and within the public street right-of-way.
11. The applicant shall obtain an encroachment permit for any off-site directional signs and
traffic controls placed in the City’s right-of-way that are allowed and as conditioned with
this permit. Traffic control plans shall be submitted along with the permit application for
City approval. Please contact Amy Yu, Assistant Civil Engineer at 760-777-7047 for
assistance on obtaining an encroachment permit.
12. All vendors shall obtain a City Business License. The serving of food and alcoholic
beverages during the event shall be subject to the rules and requirements of the Riverside
County Health Department and State of California Alcoholic Beverage Control,
respectively.
Completion/confirmation during the event:
13. The use of amplified equipment for music presentations is permitted, provided that all
provisions of the City of La Quinta’s Noise Ordinance (LQMC 9.100.210) are complied with.
14. Certain areas providing access to the event area are public and, as such, general public
access may not be denied or restricted in any manner that extends beyond the limits of
this event as approved.
15. Public property shall not be defaced by paint or other types of permanent materials such
as pen, markers, etc.
16. Smoking shall not be permitted in any tent or canopy or in any adjacent area where hay,
sawdust or any other combustible materials are stored or used unless approved by the
fire inspector. NO SMOKING signs shall be posted in all tents and canopies.
17. No fireworks, or open flame, or any other device emitting flame or fire or creating a glow
capable of igniting combustibles shall be permitted.
18. All motor vehicles shall be parked in designated parking areas. Designated Fire Lanes are
to be kept open with minimum of 20 feet unobstructed access at all times. Fire lanes shall
be clearly outlined in an approved manner throughout the event grounds by posting “NO
PARKING FIRE LANE”.
19. No fire-lanes, fire hydrants or any other Fire Department appliances shall be blocked or
obstructed.
20. LP-Gas containers shall be located outside and adequately protected to prevent
tampering, damage by vehicles or other hazards. Equipment such as tanks, valves, tubing
and other related components shall be approved.
21. At least one 40BC or Class K type fire extinguisher shall be provided for each kitchen with
a deep fat fryer, power generator, transformer, cooking operations and at locations where
flammable or combustible liquids are stored or dispensed.
22. Location of concession stand utilized for cooking shall have a minimum of 20 feet of
clearance from other concession stands, cooking tents, outdoor cooking, and rides.
23. Electrical heating, cooking equipment, and extension cords shall be of a grounded type,
and approved for exterior use upon inspection.
24.Operations such as warming of foods, cooking demonstrations and similar operations
that use solid flammables, butane or other similar devices which do not pose an ignition
hazard, shall be approved upon inspection.
25.As the applicant proposes to place signs in City street rights of way, the signs shall
conform to Section 9.160 of the La Quinta Municipal Code (the Sign Ordinance) and the
conditions set on the encroachment permit for said signage.
Completion/confirmation after the conclusion of the event (if necessary):
26.The event sites used shall be left clean and in its original manner after the event.
Temporary trash receptacles shall be provided in and around the event areas. All event
areas shall be left free of debris at the end of each day’s activities, and after the event
concludes.
27.All signage must be removed at the conclusion of the event, or each sign is subject to a
$50.00 fine. Please contact the Code Compliance Department at (760) 777-7050
regarding removal of signage.
28.Any damage to public hardscape due to the installation and/or removal of the directional
signs shall be repaired as directed by the City Engineer. This includes but is not limited to
sidewalks, curb and gutter, landscaping, and pavement especially within the surrounding
public streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this outdoor event, the applicant agrees to indemnify, defend and hold harmless the
City of La Quinta (“the City”), its agents, officers and employees from any claim, action or
proceeding to attack, set aside, void, or annul the approval of this temporary use permit. The City
of La Quinta shall have sole discretion in selecting its defense counsel. The City shall promptly
notify the applicant of any claim, action or preceding and shall cooperate fully in the defense.
The City may elect to add Conditions to this application request to mitigate any problems that
arise not previously addressed herein.
This decision may be appealed to the Planning Commission, provided the written appeal and
filing fee of $1,505.00 are submitted to this Department within 15 calendar days. Please
contact this office should you wish to file an appeal, and we will assist you in that regard.
If you have any questions before, during, or after the event, please contact the following:
GABRIEL PEREZ (EMERGENCY CONTACT)
Planning Division
760-534-0070 (Mobile)
CARLOS FLORES
Planning Division
760-777-7069
BRYAN MCKINNEY
Public Works Department
760-777-7045
KEVIN MERIDETH
Code Compliance Division
760-777-7034
RONALD GRIESINGER
Riverside County Fire
760-863-8886
MIKE MANNING
La Quinta Police
760-863-8784
Car Check In {——Cars Food Vendors
NO SCALE
NOTES: 1. ALL TRAFFIC CONTROL DEVICES FOR THIS PROJECT SHALL BE IN ACCORDANCE WITH THE 2014 CALIFORNIA MANUAL ON UNIFORM TRAFFIC CONTROLS (M.U.T.C.D.)
2. TRAFFIC CONTROL SHOWN HEREIN IS THE MINIMUM REQUIRED. ADDITIONAL TRAFFIC CONTROL MAY BE REQUIRED TO FACILITATE PUBLIC SAFETY AND TRAFFIC FLOW IF DEEMED NECESSARY BY CITY OF LA QUINTA REPRESENTATIVE.
3. THROUGHOUT EACH WORK PERIOD, CONTRACTOR SHALL INSPECT TRAFFIC CONTROL (SIGNS, BARRICADES AND DELINEATORS) AND MAINTAIN SAME IN ACCORDANCE WITH TRAFFIC CONTROL PLANS.
4. THE LA QUINTA CHAMBER OF COMMERCE SHALL CONTACT THE NEWS MEDIA FOR PUBLIC SERVICE ANNOUNCEMENTS ABOUT THE CAR SHOW AND THE CLOSURE OF THE STREETS AROUND THE PARK. AN ANNOUNCEMENT SEVERAL DAYS BEFORE THE EVENT
WOULD BE HELPFUL FOR NON EVENT TRAFFIC TO AVOID THE AREA.
5. THE LA QUINTA CHAMBER OF COMMERCE SHALL CONTACT ALL BUSINESSES & RESIDENTS AFFECTED BY THE EVENT. THE CHAMBER & THE BUSINESSES WILL NEED TO COME TO AN AGREEMENT ABOUT ACCESS TO THEIR LOCATIONS OR LACK OF.
6. THIS TRAFFIC CONTROL SHALL BE IN PLACE SATURDAY 2/03/18 FROM 7:30 AM TO 5 PM. ALL TRAFFIC CONTROL DEVICES USED DURING HOURS OF DARKNESS SHALL BE RETRO-REFLECTIVE AND ALL BARRICADES SHALL BE EQUIPPED WITH FLASHING LIGHTS.
EISENHOWER DR.AVD. BERMUDAS
FRANCES HACK
PARK
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VETERINARIAN
OFFICE
BACK GATE
VENDOR
AREA
BAND
KIDS
AREA
Annual Hot Rod & Custom Car Show
The Greater CV Chamber of Commerce
Tops N Barricades, Inc.
(800)852-TOPS 1 XX 12/13/17
Ron Fifield
Pending
Guadalupe
6Exp.30 19
No. 1784
ADDITIONAL SITES
CHRONOLOGY
CONTACTS
NAME TYPE NAME ADDRESS1 CITY STATE ZIP PHONE FAX EMAIL
APPLICANT DIANA SOTO 82921 INDIO BLVD.INDIO CA 92201 (760)347-0676 GUADALUPE.FOX@GC
VCC.ORG
AUTHORIZED
SIGNEE 1
GUADALUPE FOX (760)347-0676
CONDITIONS
Description: 12TH ANNUAL HOT ROD AND CUSTOM CAR SHOW
Type: FIRE SPECIAL INSPECTION Subtype: Status: FINALED Applied: 1/16/2018 AHI
Parcel No: Site Address: , Approved:
Subdivision: Block: Lot: Issued:
Lot Sq Ft: 0 Building Sq Ft: 0 Zoning: Finaled: 2/6/2018 RGR
Valuation: $0.00 Occupancy Type: Construction Type: Expired:
No. Buildings: 0 No. Stories: 0 No. Unites: 0
Details: SPECIAL INSPECTION FOR CAR SHOW BEING HELD 2/3/2018
FINANCIAL INFORMATION
DESCRIPTION ACCOUNT QTY AMOUNT PAID PAID DATE RECEIPT #CHECK #METHOD PAID BY CLTD
BY
Credit Card Fee 101-0000-43505 0 $2.90 $2.90 1/16/18 R31171 00001 CREDIT
CARD PATRICK SWARTHOUT AHI
Total Paid for Credit Card Fee: $2.90 $2.90
Printed: Thursday, February 09, 2023 10:55:39 AM 1 of 2
Permit Details
City of La Quinta
PERMIT NUMBER
FSINSP2018-0002
ATTACHMENTS
Attachment Type CREATED OWNER DESCRIPTION PATHNAME SUBDIR ETRAKIT ENABLED
DOC 1/18/2018 AARON HICKSON FSINSP2018-0002 FIRE
REVIEW APPLICATION FSINSP2018-0002.pdf 0
BOND INFORMATION
INSPECTIONS
SEQID INSPECTION TYPE INSPECTOR SCHEDULED
DATE
COMPLETED
DATE
RESULT REMARKS NOTES
FIRE FINAL**RGR 2/3/2018 2/3/2018 APPROVED
REVIEWS
REVIEW TYPE REVIEWER SENT DATE DUE DATE RETURNED
DATE
STATUS REMARKS NOTES
1ST PERMIT TECH (1
DAY)
PERMIT TECH
BUCKET
1/16/2018 1/17/2018 1/16/2018 COMPLETE
1ST FIRE (2 WK)RONALD
GRIESINGER
1/16/2018 1/30/2018 1/23/2018 APPROVED
PARENT PROJECTS
DESCRIPTION ACCOUNT QTY AMOUNT PAID PAID DATE RECEIPT #CHECK #METHOD PAID BY CLTD
BY
FIRE SPECIAL
INSPECTION 101-0000-42421 0 $156.00 $156.00 1/16/18 R31171 00001 CREDIT
CARD PATRICK SWARTHOUT AHI
Total Paid for FIRE FEES: $156.00 $156.00
TECHNOLOGY
ENHANCEMENT FEE 502-0000-43611 0 $5.00 $5.00 1/16/18 R31171 00001 CREDIT
CARD PATRICK SWARTHOUT AHI
Total Paid for TECHNOLOGY ENHANCEMENT FEE: $5.00 $5.00
TOTALS:$163.90 $163.90
Printed: Thursday, February 09, 2023 10:55:39 AM 2 of 2
Permit Details
City of La Quinta
PERMIT NUMBER
FSINSP2018-0002