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2011 10 18 CCea# 4 4 adja City Council agendas are available on the City's web page @ www.la-quinta.org CITY COUNCIL CITY COUNCIL CHAMBERS 78-495 Calls Tampico La Quinta, California 92253 Regular Meeting TUESDAY, OCTOBER 18, 2011 3:30 P.M. Closed Session / 4:00 P.M. Open Session Beginning Resolution No. 2011-085 Ordinance No. 493 CALL TO ORDER Roll Call: Council Members: Evans, Franklin, Henderson, Sniff, and Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CLOSED SESSION NOTE: Time permitting the City Council may conduct Closed Session discussions during the dinner recess. Persons identified as negotiating parties are not invited into the Closed Session meeting when acquisition of real property is considered. 1. CONFERENCE WITH LABOR NEGOTIATORS, SKI HARRISON AND TERRY DEERINGER, REGARDING NEGOTIATIONS WITH THE LA QUINTA CITY EMPLOYEES ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION 54957.6 MEET AND CONFER PROCESS RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. 001 CITY COUNCIL AGENDA 1 OCTOBER 18, 2011 4:00 P.M. PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CONFIRMATION OF AGENDA PRESENTATIONS — NONE. WRITTEN COMMUNICATIONS — NONE APPROVAL OF MINUTES . 1. APPROVAL OF MINUTES OF OCTOBER 4, 2011 CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED OCTOBER 18, 2011 2. RECEIVE AND FILE TREASURER'S REPORT DATED AUGUST 31, 2011 3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED AUGUST 31, 2011 AND INVESTMENT SUMMARY REPORT FOR THE QUARTER ENDING SEPTEMBER 30, 2011 4. TRANSMITTAL OF SINGLE AUDIT REPORT ON FEDERAL ASSISTANCE PROGRAM AS OF JUNE 30, 2011 5. ADOPTION 'OF A RESOLUTION ACCEPTING CASH DONATIONS FROM RUTAN AND TUCKER, ROSENOW SPEVACEK GROUP, NAI CONSULTING, INC., AND TERRA NOVA PLANNING & RESEARCH, INC. FOR THE EMPLOYEE RECOGNITION BANQUET 6. APPROVAL TO EXCUSE INVESTMENT ADVISORY BOARD MEMBER DAVID PARK FROM THE OCTOBER 12, 2011 INVESTMENT ADVISORY BOARD MEETING CITY COUNCIL AGENDA 2 OCTOBER 18, 2011, 002 7. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE ONSITE IMPROVEMENTS FOR TRACT MAP 33076-1, THE MADISON CLUB, EAST OF MADISON, LLC 8. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE OFFSITE IMPROVEMENTS FOR TRACT MAP 33076-1, THE MADISON CLUB, EAST OF MADISON, LLC 9. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE ONSITE IMPROVEMENTS FOR TRACT MAP 33076-2, THE MADISON CLUB, EAST OF MADISON, LLC 10. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE ONSITE IMPROVEMENTS FOR TRACT MAP 34968, MADISON CLUB VILLAS, EAST OF MADISON, LLC 11. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE ONSITE IMPROVEMENTS FOR TRACT MAP 34969, MADISON CLUB CLUBHOUSE, EAST OF MADISON, LLC BUSINESS SESSION 1. CONSIDERATION OF THE 1s` ROUND COMMUNITY SERVICES GRANTS AND FUNDING REQUESTS A. MINUTE ORDER ACTION 2. CONSIDERATION OF PROPOSED AMENDMENTS TO THE SPECIAL EVENTS AGREEMENT BETWEEN THE CITY OF INDIO AND GOLDENVOICE FOR THE 2012 AND 2013 COACHELLA FEST AND STAGECOACH CONCERTS A. MINUTE ORDER ACTION 3. CONSIDERATION OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 2011 A. MINUTE ORDER ACTION 4. CONSIDERATION OF CIVIC CENTER CAMPUS VETERANS ACKNOWLEDGEMENT AREA APPLICATIONS A. MINUTE ORDER ACTION 5. CONSIDERATION OF AN ORDINANCE AMENDING CHAPTER 8.70 OF THE LA QUINTA MUNICIPAL CODE RELATING TO STORM WATER MANAGEMENT AND DISCHARGE CONTROLS A. TAKE UP ORDINANCE BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING B. INTRODUCE ORDINANCE NUMBER 493 ON FIRST READING CITY COUNCIL AGENDA 3 OCTOBER 18, 2011 h 003 6. CONSIDERATION OF REAPPROPRIATION OF CONCOURS d'ELEGANCE FUNDS A. MINUTE ORDER ACTION STUDY SESSION 1. DISCUSSION OF RETAIL AND CONSUMER TRENDS ANALYSIS REPORTS AND INFORMATIONAL ITEMS 1. ANIMAL CAMPUS COMMISSION (FRANKLIN) 2. BOB HOPE CLASSIC FUND DISTRIBUTION COMMITTEE (FRANKLIN) 3. CITY COUNCIL AD HOC COMMITTEE REPORTS 4. CVAG COMMITTEE REPORTS 5. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (ADOLPH) 6. C.V. CONSERVATION COMMISSION (SNIFF) 7. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (ROBERT COX) 8. C.V. MOUNTAINS CONSERVANCY (FRANKLIN) 9. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH) 10. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (FRANKLIN) 11. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (FRANKLIN) 12. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 13. PALM SPRINGS DESERT RESORT COMMUNITIES CONVENTION & VISITORS AUTHORITY (EVANS) 14. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (ROBERT TEAL) 15. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (DIANE GUNN) 16. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 17. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 18. INVESTMENT ADVISORY BOARD MINUTES FOR SEPTEMBER 14, 2011 19. PLANNING COMMISSION MINUTES FOR JULY 26, 2011 DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS 2. CITY ATTORNEY 3. CITY CLERK A. UPCOMING EVENTS AND CITY COUNCIL CALENDAR 4. BUILDING & SAFETY DEPARTMENT REPORT FOR SEPTEMBER 2011 5. COMMUNITY SERVICES DEPARTMENT REPORT FOR SEPTEMBER 2011 6. FINANCE DEPARTMENT REPORT - NONE 7. PLANNING DEPARTMENT A. REPORT FOR SEPTEMBER 2011 B. UPDATE ON GREEN AND SUSTAINABLE LA QUINTA PROGRAM CITY COUNCIL AGENDA 4 OCTOBER 18, 2011'«a 004 8. PUBLIC WORKS DEPARTMENT REPORT FOR SEPTEMBER 2011 9. POLICE DEPARTMENT REPORT FOR SEPTEMBER 2011 10. FIRE DEPARTMENT REPORT FOR QUARTER ENDING SEPTEMBER 2011 MAYOR'S AND COUNCIL MEMBERS' ITEMS - NONE PUBLIC HEARINGS - NONE NO PUBLIC HEARINGS ARE SCHEDULED, THEREFORE, THE CITY COUNCIL WILL ADJOURN AND NOT RECONVENE AT 7:00 P.M. UNLESS THERE ARE ITEMS FROM THE AFTERNOON SESSION THAT HAVE NOT BEEN CONSIDERED. ADJOURNMENT The next regular meeting of the City Council will be held on November 1, 2011 commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of October 18, 2011, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 111, on October 14, 2011. r October 14, 2011 CA ONTECINO, City Clerk a Uinta, California CITY COUNCIL AGENDA 5 OCTOBER 18, 2011 005 Public Notices • The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7103, twenty-four (24) hours in advance of the meeting and accommodations will be made. • If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777-7103. A one (1) week notice is required. • If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. • Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. CITY COUNCIL AGENDA 6 OCTOBER 18, 201"I„ 006 T-ar^F44gwo COUNCIL/RDA MEETING DATE: October 18, 2011 ITEM TITLE: Approval of Demand Register Dated October 18, 2011 RECOMMENDATION: Approve Demand Register Dated October 18, 2011 BACKGROUND: Prepaid Warrants: 93527 - 93556} 93557 - 93581 } Voids} Wire Transfers} P/R 36455 - 36463) P/R Tax Transfers} Payable Warrants: 93582 - 93681} FISCAL IMPLICATIONS: Demand of Cash -City Demand of Cash -RDA Demand of Cash - HA Demand of Cash - HA Comm 6John M. Falconer, Finance Director 722,865.00 47,428.93 (560,665.85) 1,326,952.49 218,813.36 60,455.91 1,794,511.91 $3,610,361.75 $3,601, 799.87 $.141.88 $7,820.00 $600.00 AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING CITY OF LA QUINTA BANK TRANSACTIONS 9/28/11 - 10/11/11 9/29/11 WIRE TRANSFER - FTR INTERNATIONAL 9/30111 WIRE TRANSFER - DEBT SVC PYMT 9/30/11 WIRE TRANSFER - ICMA 10/6111 WIRE TRANSFER - LANDMARK $560,665.85 $565,435.00 $2,204.10 $198,647.54 TOTAL WIRE TRANSFER OUT $1,326,952.49 " 008 w e W 1 M d LL1 zQ m 1 22 1 wix OQ 1 (DW QW 1 Co w 1 0 7 1 U 1 1(( Z N 1 w f 1 q 1 OC O 1 n W 1 � 1 1 D: 1 W 1 m 1 S z 2 N W 2 1 UQ 1 w n 1 1 Of 1 xF- 1 1 wN 1 M Q J 1 ; W 1 J D. 1 Q Y 1 2 1 w F- W W Q w x f Z w Q Q K e 2 q 1 W N MO 2 0 O U 1 w M Q z z1 \ w 0(P ZF WU 1 O KN 1 > 1 LL O w LLJ Oa 1 ON w W Y O M J W N U in q n U YI O •n o mo Z W W e w J > 1 O O Oq( 1 00 0 4 W 1 O Q Q 04 \ Jn 1 •O O a o LLN 1 W 1 \ Of p 1 O 2 1 Oq 1 O yq 1 � w 1 F O O w U D( N I U U 1 n W I Q 1 w i 1 � 1 wl n w J 1 w 7 W w l O o m ul M x Q 1 n co o LL 1 v 2 Y a 1 W W 2Nm1 W U O Z> 1 N 00 w q uw r' w QfK 1 > QQQ nWl N J J J I U0. 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O.t elll e-.�. ON o.+.+ CNN 026 a •� . m aw Fo - r oF.y of 1'KF'9 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: October 18, 2011 ITEM TITLE: Receive and File Transmittal of Treasurer's Report as of August 31, 2011 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: BUSINESS SESSION: CONSENT CALENDAR: 7-- STUDY SESSION: PUBLIC HEARING: Receive and File Transmittal of Treasurer's Report dated August 31, 2011 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is.in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. Respectfully submitted, John M. Falconer, Finance Director 027 Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Treasurer's Report, City of La Quinta =. 028 2 ATTACHMENT 1 MEMORANDUM TO: La Quints City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for August 31, 2011 DATE: September 30, 2011 Attached is the Treasurer's Report for the month ending August, 2011. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment Be innin Purchased Notes Sold/Matured Other Endin Chan e LAIF Interest bearing active bank deposit $ 21,378,745 $ 10,001,051 $ 10,000,000 $ 5,006,063 $ (13,400,000) 0 $ 17,978,745 (3,400,000) Certificates of Deposit 724,000 240,000 (240,000) $ 15,007,114 724,000 5,006,063 US Treasuries US Gov't Sponsored Enterprises 58,942,159 16,994,459 (2) (2) 5,563 58,947,722 p 5.563 Commercial Paper 19,992,888 (2) (15,000,000) 2,912 4,545 19,997,371 4,997,433 2,912 (14,995,455) Corporate Notes Mutual Funds 1 10,034,373 45,287,175 (2) (9,839) 10,024,534 (9,839) Subtotal - 1 $ 186,354,850 $ 15,246.063 11 28,343 $ 28'668,343 0 $ 3,181 45,258,832 $ 172,935,751 28,343 5 13,419,099 Cash 1 $ 281,578 $ 9,694,950 1 & 3 $ 9,976,528 9,694,950 Total $ 186,636,428 $ 24,941,013 $ 28,668,343 $ 3,181 $ 182,912,279 $ 3,724,149) I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quints used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. Sol z0l John M. Falconer Date Finance DirectorfTreasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. (3) The cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. p 029 3 Treasurer's Commentary For the Month of August 2011 Cash Balances - The portfolio size decreased by $3.7 million to end the month at $182.9 million. The major reasons for the decrease in cash were $2.6 million in Police service costs and Capital improvement project costs totaled $1.41 million in August. Major capital improvement expenditures were $338,000 spent on the Adams Street Bridge, $266,000 spent toward the Fischer 5-plex on Avenida La Fonda, and $202,000 spent on the Adams Street signal synchronization project. Investment Activity - The investment activity resulted in an average maturity decrease of ten (10) days from the prior month to end the month of August at 102 days. The Treasurer follows a buy and hold investment policy with one investment in a Certificates of Deposit made in the month of August and the maturity of three (3) Commercial Paper investments which were not reinvested. The month end cash balance of $9.98 million is unusually high because of the semi-annual debt service payment of $11.9 million was wired on September 1, 2011. The sweep account earned $6 in interest income for the month of August and the bank fees for the month were $ 1,608 which resulted in a net decrease of $1,602 in real savings. Portfolio Performance - The overall portfolio performance was three (3) basis points lower than the prior month ending at .38% for the month, with the pooled cash investments at .60%. The portfolio yield should continue to stay at these levels for the near future. At this time last year, the portfolio was yielding .46% which reflects the current interest rate environment. Looking Ahead The Treasurer is still concentrating on safety first and foremost. In the short term, the Treasurer will be investing in the approved Rabobank interest bearing active deposit account as an alternative to LAIF. 030 0 C O C a y a a a V Z Z Z Z O Z O Z O Z O Z O Z w N a N Q Q C y C O rn.E > 0 E° a ion d c c 2 163 m a m o U E fl m w m � a m' a @ C N �.c m r Y' @ r v w x m w u o T �, E m o w ami m m o a a a o cm O m o C N `m N c J c C N C G > m y C C O O cc OC OC NJ b O O r a _ E E E E E a N � oO O OOOOOOA OO O N O00n0n 0 0- O N�da q 8 O�a n O 0Ona 0 O O w w w E 0 m o vi c E E E '�a < U ° �N N i0 0 U„ =<i W O 6 V N V a pU U L O LL O N IL CO C V >O> J E m m a 3 6 O 0` m a 8 0 yy m S n a m x o a m U F, g o d o or E O,Z 10 da v cv m a 7 a Z F LL 9 �m .c N m o �7 m m U v E V a m .o in a :c `o odo-o a= 5~ mU H v > N E. u 0 m Ui0� E E E 'Zomg >. oU Ei E E 1m oa �W, 0 0 Q m e m � a m E Q' E S y c w J J E E G G N t C EN UQy a > d A c O U d LL Q oos m rn w E E E m `a W W W m m d 03== c c 3 >ez 'Yss"i "zi sEss 'Ys ��iw sEs ,Aaasa c„a eSlog $ 04 04 04 > Z gB$"'�amF to `R €aa� S `c$ c g"a €o $� $as8 - �0"08 08 SS 9988 $e DLLs 5 4p Oi a1 p ��regonoS.Aa^ bm 'Iss. 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N nnn aaa F N N N W O U U U U E E E E �• N p 0 0 0 O O O w 0 0� aaa yo E E E c c aims aaa mmp 9 9 O m 0 LL $ U E C 0 p 0 C C q E i w L L• 2• >> m AN UUU LLLL5 0 E m o iliLL N > OI =ZLL p N N > > �(5 2 C « _ 034 a $N$$on."-n$a$nnaa�ni rv3ni 'nR a M ry u�g �oS� an e pF $q pp 8 "e tom 8g 2 u F F E E F �E�vE yrci E $< 8 Vim a„mPe s$ —2 m_ _ a _ mH9p1§01 U"�11» rp�aa _ a g S g ggggp < n 3 u.d.AAE$ff as a neap_ _ _ y4_pp i �aS�SSocR �nnV MA a�~ u:2�amm �. $ nm�r S on rp= :�� gi'sasi's =pca�Nm�� $m^~^ HE msQ»»» M Pary»»$�'a "a �^� 919 EYim E4$tzaA$ &n pSE E E�_A = 43 VNmN§m22�m;; 2ms$MAm '$SNH9$m :STm e F gE g_E�'E ysg"g, H 2 8 Y_t�'isF -gE4 n FNNBf ¢y_ -'ibp IE a"e8g@kE_ asx 2N3E_ry ba v88e K 035 . ! | 10 City of La Ouinla COmparalive Pales of Interest August31.2011 Year Monet ......_ Pooletl Cash isc.._,......, Fiscal q ent Overall nvaa9e Maturityda s Three Month Ireasu Six Month tlnISlNbte One Year Two Year Three Month Non LAIF Ra FY O6I0] July 2008 4.93% 5.00% 4.96% 95 5.06% -Financial Augus12008 4.94% 5.01% 4.9]% 48 4W% 4.85% Sept 2006 4.98% 5.01% 4.99-4 53 500% 4.95% Oct 2006 5.00% 5.02% 5.01% - 6] 4.96% 5.02% Nov 2006 5.04% 5.03% 5.03% 62 4.84°6 5.10% Dec 2006 508% 5.04% 5.06% 80 4.90% 5.13% Jan 2007 5.18% 5.12% 5A6% 64 0.98% 5.13% Feb 2007 5.19% 5.13% 5.1]% 45 4.95% 5.1% Mar2007 5.21% 5.03% 5.15% 67 4.88% . 5% Apr 200] 520% 5.14% 5.15% 42 4.84% 5.1818 % Msy2007 5.20% 505% 5.16% 32 481% 5.22% June 2007 5.19% 4.88% 5.10% 85 4.81% 5.25% FY 07I08 July 2007 521% 4.90% 5.12% 129 4.80% 5.25% August 200] 5.17% 4.85% 5.08% 109 4.59% .2 56% Sept 200] 5.16% 4.%% 506% 129 400% 5.2% 002007 5.11% 4.85% 502% 116 395% 5.23% Nov 2007 5.03% 4.83% 4.9fi% 99 3.34% 5.23% Dec 2007 4.95% 343% 4.45% 123 3.39% qB6% Jan 2008 4.58% 3.33% 4.22% 96 2.31% 480% Feb 2008 4.12% 3.24% 3.85% 86 2 62 4.% Mar2008 4.07% 2.83% 3 ➢4 .0]% 150% 16% 4.62.6]% Apr 2008 3.45% 3.2]% 3.41% 82 . 170% 3% May 2008 3.14% 327% 3.17% 63 1.92% 340% June 2008 3.09% 1.94% 2.86% 80 2.14% 3.07% FY 08I09 July 2008 2.99% 1.93% 2.11% 62 170% 1.88% 229% 2l5%' 2.18% 289% 2.9% Augus12008 3.16% 192% 2.88% 51 1.69% 1.89% 2.14% 2.38% 2.08% 2.78% Sept2008 2.81% 1.92% 2.64% 37 142% 179% 1.96% 200% 2.13% 277% Oct2008 2.66% 2.61% 2.61% 29 090% 1.40% 1.72% 1.50% 2.07% 2.11% Nov 2008 238% 2.36% 2.36% 64 0.15% 0.49% 1.04% 1.25% 1.46% 2S7% Dec 2000 160% 0.18% 1.42% 116 0.06% 0.25% 0.59% 0.88% 0.97% 2.35% Jan 2009 1.36% oA8% 1.23% 82 0.15% 035% 0.43% 0.88% 0.31% 2.06% Feb 2009 1.23% 0.18% 1.11% 75 030% 0.50% O61% O88% 0.48% 187% Ni 1.26% 0.18% 1.13% 69 020% 0.42% 070% 0.88% 0.37% 1.02% Apr2009 094% 0.18% 0.85% 54 0.31% 0.33% 0.59% 088% 0.28% 1.61% May 2009 0.92% 0.18% 0."% 80 0.18% 0.30% 0.53% 0.88% 0.23% 1.53% June 2009 0.85% 0.29% O.N% 111 020% 0.35% 0.65% lA3% 0.26% 1.38% FY 09/10 July 2009 0.69% 0.30% 0.65% 111 0A9% 0.28% 0.47% 1.00% 0.28% 1.04% August 2009 0.64% 0.30% 061% 92 0.16% 0.26% 046% 100% 024% 093% Sept 2009 056% 0.31% 0.53% 112 0.12% 0.19% 041% 1,00% 0.19% 0.75% 002009 0.52% 0.31% 050% 90 0.08% 0.19% 0.38% 100% 0.19% 065% Nov 2009 0.56% - 0.31% 0.53% 152 0.04% 0.14% 0.32% 0.75% 0.15% 0.61% Dec 2009 0.56% 0.15% 051% 239 0.11% 0.20% 0.16% 1.00% 0.16% 0.57% Jan 2010 046% 0.15% 0.43% 179 0.06% 0.14% 0.34% 0.88% 0.13% 0.56% Feb 2010 0.51% 0.16% 0.48% 162 0.13% 0.19% 032% 088% 0.15% 0.58% Mar2010 0.50% 0.16% 047% 172 a15% 024% 0.38% 1.00% 020% 0.55% Apr2010 0.52% 0.16% 0.40% 162 0.15% 0.24% 0.49% 100% 0.23% 059% May 2010 0.52% 0.16% 048% 116 0.17% 0.22% 0.37% 0.75% 0.28% OS6% June 2010 0.60% 0.00% 038% 134 0.16% 0.22% 0.32% 0.63% 032% 0.53% FY 10111 July 2010 0.50% 0.15% OA]% 119 0.16% 020% 0.30% 0.63% 028% 0.53% August 2010 0.49% 0.15% 046% 108 a15% 0.19% 0.26% 0.38% 0.25% 0.51% Sep12010 0.55% 0.15% 0.51% 107 0.16% 0.10% 0.27% 038% 0.24% 0.50%. 002010 055% 0.15% 0.51% 88 0.13% 0.17% 0.23% 038% 0.23% 0.48% Nov2010 0.53% 0.15% 0.49% 84 0.18% 021% 0.28% 0.50% 0.23% 0.45% Dec 2010 0.57% 0.14% 0.52% 265 0.15% 0.19% 0.30% 0.63% 0.23% 046% Jan 2011 0.51% 0.14% 043% 206 0.16% 0.18% 0.28% 0.63% 0.24% 054% Feb 2011 0.55% 0.17% 0.46% 210 0.15% 0.17% 0.31% 063% 023% 0.51% Mar2011 0.54% 0.17% 045% 218 005% 0.13% 026% 075% 0.23% 050% Apr2011 059% 0.17% 048% 192 005% 0.10% 0.28% 063% 0.20% 0.59% May2011 0.48% 0.17% 0.41% 156 0.06% 0.12% 0.20% 0.50% 0.16% 0.41% June 2011 0.63% 0.00% 0.35% 126 0.03% 0.10% 0.20% 0.38% 0.15% 0.45% FY 11112 July 2011 0.53% 000% 0.35% 112 0.07% 0.12% US% ON% 0.14% 038% 037 11 N O1 C y W > Q O N rn I i� W N N c 7 Q I illy > f C C QQp I % N U I« � N L y Z C c wl � N W a � � 1 � jQ FII 1 V C E Id �i c IL r � d a m 7 y r d ry cc N L Qi cc O mil J } C ¢ n O m • U m o L N o 0 0 V a00 Or (O to co N N O O O O O O O O O O r IN i 1 1 1 1 11 \ \ i I \ / III 1 1 1 i 1i '1 12 4 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: October 18, 2011 BUSINESS SESSION: ITEM TITLE: Receive and File Transmittal of Revenue CONSENT CALENDAR: 3 and Expenditure Report dated August 31, 2011 and Investment Summary Report for the Quarter Ending STUDY SESSION: _ September 30, 2011 PUBLIC HEARING: Receive and File. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Receive and File Transmittal of the August 31, 2011 Statement of Revenue and Expenditures for the City of La Quinta and Investment Summary Report for the Quarter Ending September 30, 2011. Respectfully submitted, John M. Falconer, Finance Director 039 Approved for submission by: 'homas P. Genovese, City Manager Attachments: 1. Revenue and Expenditures Report, August 31, 2011 2. Investment Summary Report for the Quarter Ending September 30, 2011 .,M . 040 CITY OF LA QUINTA REVENUES -ALL FUNDS 0710112011.0813112011 A 1 1 AUHIVItN 1 1 FUNDS ADJUSTED BUDGET RECEIVED % RECEIVED General $31,889,584.00 $418,7W.74 1,30% Library 2,130,300.00 (117.70) 0.00% Gas Taz Revenue 994,900.00 77,914.58 7,80% Federal Assistance 175,000.00 0.00 0,00% JAG Gram ,16.152,00 0,00 000% Slesf(Cops) Revenue ODIJ (49A1) 0.00% Indian Gaming 105's" 00 D00 0.00% Lighting S Landscaping 964.219,00 0.00 0,00% RCTC 0.00 0.00 O W% Development Funding DDO 0.00 0.00% Crime Violent Task Force 0.00 0.00 0.00% AS 939 4.300,00 (2,30 S% -53,60% Quimby 50,000.00 (17.497.68) -35.00% Infrastructure 100.00 (785 W) -785.50% Proposition I 000 0,00 0.03% South Coast Air Quality 40,200.00 10,086.3B 25,10% CMAQ/ISTEA 000 0.00 000% Transportation 523,3W.W (2,101.97) -0.40% Perks B Recreation 89,200.00 2,67600 3.00% Civic Canter 127,600.00 2,985.00 2.30% Library Development 35,50000 1,065,00 3.00% Community Center 13,300.00 (2,049.28) -15,40% Street Facility 20,000.00 201W 1.00% Park Facility 2,200.00 6586 3.00% Fire Protection Facility 29,800.W 420.00 1.40% Arts In Public Places 99.800.03 1,274.43 1.30% Interest Allocation Dw 56,373 W 0.00% Capital Improvement 82,663,077.00 1,359,49563 160% Equipment Replacement 595,438,00 586,W752 98.40% Information Technology 489,322.00 483,531,94 080% Park Equipment 8 Faality 2,700.00 (1,406.65) 52.10% Silveri Golf 3,841,591,00 196.470.62 5.10% SilverRock Goff Reserve 68,3`1DW (601,30) -0.90% La Quinla Public Safety OKcar 2,100.00 1,95175 92.90% Supplemental Pension Savings Plan 200,954.00 200.054,00 X160% La Quinla Financing Authority 8,164,371.W O.W 0.00% RDA Project Area No, 1 54,590,545.00 (54,55846) -0.10% RDA Project Area No. 2 28.186,371 00 (50,413.64) -0,20% La Oumta Housing Authority 103 ,5,090.W 271,949.48 26.30% Total $217351, 198.W $3, 538425. 31 1 1.W% Note' Many interest income accounts have negative balances due to the reversal of GASB 31 unrealized income recognized in FY 201012011 041 CITY OF LA QUINTA EXPENDITURES - ALL FUNDS FUNDS ADJUSTED BUDGET 07/0112011-08131/2011 EXPENDITURES ENCUMBERED REMAINING BUDGET PERCENT General 35,469,24 .00 3,015, 3.5 84,150.48 32,390, 887.99 8.5% Library 1,776.094.00 429,202.00 0.00 1,346,892.00 24.2% Gas Tax 994,900.00 165,816.00 0,00 829,084.00 16.7% Federal Assistance 175,000.00 0.00 0.00 175,000.00 0.0% JAG Grant 61,181.00 1,933.87 0.00 59,247.13 3.2% Slesf (Cops) Revenue 0.00 0.00 0.00 0.00 0.0% Indian Gaming 105,844.00 0.00 0.00 105,844.00 0.0% Lighting & Landscaping 1,D02,996.00 167,166.00 0.00 635,830.00 16.7% RCTC 0.00 0.00 0.00 0.00 0.0% Development Agreement 0.00 0.00 0.00 0.00 0.0% CV Violent Crime Task Force 0,00 0.00 0.00 0.00 0.0% AS 939 307,736.00 73,437.10 2,000.00 232.298.90 23.9% Quimby 8.319,543.00 500.00 0.00 8,319.043.00 0.0% Infrastructure 393,074.00 0.00 0,00 393,074,00 0.0% Proposition I 351,623.00 8.083.48 0.00 343,539,52 2.3% South Coast Air Quality 40.200,00 0.D0 0.00 40,200.00 0.0% CMAQ 416,026.00 0.00 0.00 416.026.00 0.0% Transportation 4.078,612,00 338,188.48 0,00 3,740,443.52 8.3% Parks B Recreation 7,100.00 0.00 0.00 7,100.D0 0.0% Civic Center 237,056.00 33,676.D0 0.00 203.380.00 14.2% Library Development 9,800.00 0.00 0.00 9.800.00 0.0% Community Center 0.00 0.D0 0.00 0.00 0.0% Street Facility 10,000,00 0.00 0.00 10,000.00 0.0% Park Facility 2,200.00 0.00 0.00 2,200.00 0.0% Fire Protection 4,700.00 0.00 0.00 4,700.00 - 0.0% Arts In Public Places 536,200.00 0.00 0.00 536.200.00 0.0% Interest Allocation 0.00 0.00 0.00 0.D0 0.0% Capital Improvement 82,863,077.00 1,359.498.63 1.475.400.00 80,028,178.37 1.6% Equipment Replacement 589,339.00 27,347.71 0.00 561,991.29 4.6% Information Technology 496.596.00 116,294.80 0.00 380,301.20 23.4% Park Maintenance Facility 482.234.00 0.00 0.00 482,234.00 0.0% SilverRock Goff 3,833,108.00 386.316.79 0.00 3.446,791.21 10.1% SilverRock Reserve 0.00 0.00 0.00 0.00 0.0% LQ Public Safety Officer 2,000.D0 0.00 0.00 2,000.00 0.0% Supplemental Pension Savings Plan 12,833.00 12,832.86 0.00 0.14 100.0% La Quinta Financing Authority 8,164.371.00 4,205.00 0.00 8,160,166.D0 0.1% La Quints Housing Authority 993.091.00 102.224.03 0.00 890,866.97 0.00 RDA Project Area No. 1 76,765,688.00 1,123,103.68 0.00 75,642,584.32 1.5% RDA Project Area No.2 44,376.627.00 534.923.87 0.00 43,841,703.13 1.2% 0 042 CITY OF LA QUINTA 07/01/2011 - O8131/2011 GENERAL FUND REVENUES DETAIL ADJUSTED REMAINING N. BUDGET RECEIVED BUDGET RECEIVED TAXES: Property Tax 1,764.800.00 0.00 1.764,800.00 0,000% No Law Property Tax Distribution 3,922.500.00 0,00 3,922,500.00 0.000% Statutory Tax -LO 190,000.00 0.00 19g000.00 0.000% Statutory Tax - Riverside Cnty 81.00 0,00 8 DW,00 0.000% Sales Tax 5,352,000.00 0.00 5,352,000.W 0.000% Sales Tax Reimbursement 1,784,000,00 0.00 1 ,784,000.00 0.000% Dowment Transfer Tax 441,50 W 39,750.56 401,74944 9,000% Transient Occupancy Tax 4,500.000,00 31,92235 4,468,077.25 0.710% Transient Occupancy Tax- Mitigation Measures 251,000.00 38750 250,612,50 0,150% Franchise Tax 1,457,7W 00 289131 1428741,52 1.990% TOTAL TAXES 19,743,5W 00 101,049.29 19,642,480.71 0.510% LICENSE 6 PERMITS: Business License 298,400,00 53.13870 245,261.30 17.810% Animal License 32,300,00 4,671.50 27,628,50 14,460% Building Pennits 188,300,00 26.320,50 161,979.50 13,980% Plumbing Permits 24,400,00 3,348.00 21,052.W 13,720% Mechanical Permits 24,80000 4.747.00 20,053.W 19,140% Electrical Permits 25.200,00 3,974.51 21,225.49 15.770% Garage Sale Permits 16.100,00 2,330,00 13,770.00 14.470% Misc, Permits 39,900.00 5685,87 34214,13 14250% TOTAL LICENSES B PERMITS 649,4W,OO 104,216.08 545,183.92 16050% FEES: Sale of Maps B Publications 1,885.00 81.45 1,803.55 4,320% Community Services Fees 389, 360.W 164,705,65 224,654.35 42,300% Finance 7,800,00 0.00 7BW 00 0,000% Bldg S Safety Fees 167,210.00 22,748.94 144,461,06 13,610% Bldg 8 Safety Lease Revenue 73,100 W 15,450,00 57,650.00 21.140% SMIP Administration Fees 250,00 0,00 250.W 0.000% Community Development Fees 55,800.00 1,615,68 54,184,32 2.900% Public Works Fees 20005500 4472.00 19558300 2240% TOTAL FEES 895,460.00 209,073,72 686,306.28 23.350% INTERGOVERNMENTAL Motor Vehicle In -Lieu 3,315,000.00 O,W 3,315,000.00 0,000% Motor Vehicle Code Fines 112.900.00 6,151,65 106,748.35 5.450% Parking Violations 42,900.00 4,094.00 38,BO6.00 9.540% Misc. Fines 151,400.00 16,627.27 134,77273 10.980% - Federal GOO Grants 144,399.00 0.00 144,399.W 0,000% County of Riverside Grant 0.00 0.00 000 0.000% State of California Grant 11,892.W 931.04 10,960.96 7.830% Fire Services Cretlit- Capital(10150003375010) 0.00 37,407.24 (37,40724) 0.000% Fire Services Cretlit -Oper (10150003375000) 5,028,178.00 0.00 5,028,178. 00 0.W0% CVWD 16,800,00 000 16,800.W 0,000% CSA152 Assessment 253,OW 00 'O.00 253000.00 0000% TOTAL INTERGOVERNMENTAL 9,076,469,00 65.211.20 9, 011,257.80 0,720% INTEREST 1,043,900.00 (112,106]5) 1,156.006.75 -10740% MISCELLANEOUS Miscellaneous Revenue 16,400,00 74.27 16.325,73 0450% AB939 92,400,00 0.00 92,400,00 0.000% Mitigation Measures 0.00 47,460.00 (47,460.00) 0.000% Rental income 25,000.00 0.00 25,000.00 0.000% Advertising Coop -�. 25,000,00 1,800.00 23,200.00 7,200% Cash Over/(Short) 0.00 (4.94) 4,94 0.000% TOTAL MISCELLANEOUS 158,800,00 49.329,33 109.470.67 31,060% TRANSFERIN _ 322,025.00 1933.87 32009113 0600% TOTAL GENERAL FUND 31,889,584.00 418,70674 31470877.26 1.310% ,M 043 CITY OF LA OUINTA WM1/7011-0813112011 GENERAL FUND EXPENDITURE SUMMARY ADJUSTED O8/31111 REMAINING BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE GENERAL GOVERNMENT: LEGISLATIVE 8W,989.00 100,658W 0.00 730.331.00 12.11% CITY MANAGER'S OFFICE 492,411.00 67,090.54 0,00 425.32046 13.62% DEVELOPMENT SERVICES 1,528,752.00 281,758.68 0.00 1.246,993.32 18.43% MANAGEMENT SERVICES 1W3241.00 598535.09 000 966 ]0591 3816% TOTAL GENERAL GOVERNMENT 4,415,393.00 1, 048042.31 0.00 3,11:39589 23.69% CITY CLERK 574 071 00 98 54Z23 0 00 475,523,77 1 ] 17% TOTAL CITY CLERK 574,071.00 98,54].23 0.00 475,5237] 17.17% COMMUNITY SERVICES FINANCE: BUILDING & SAFETY: POLICE: COMMUNITY DEVELOPMENT: PUBLIC WORKS: TRANSFERS OUT PARKS& RECREATION ADMINISTRATION 1,018.522W 138.954.58 9,645,00 869,922.42 13.64% SENIOR CENTER 422,560.00 73,23276 6,9%.49 342,327.75 17.33% PARKS & RECREATION PROGRAMS 334,820.00 31,842.28 0.00 302,977.72 9.51% LIBRARY 1422,696.00 211, 124.45 0.00 1,211, 571.55 14.84% PARKMAINTENANCE 1,077, 556.00 172,232,80 0.00 905,32&20 15.98% MUSEUM 270758.00 36,332.09 0,00 234425.21 13.42% TOTAL COMMUNITY SERVICES 4,546,912.00 663,718. 66 16,644.49 3,866, 48.55 14.fi0% FISCAL SERVICES 974,738.00 154702.53 0.00 820,035.47 15,87% CENTRAL SERVICES 340191.W 104,285.28 0.00 23511IP32 30.fi5% TOTAL FINANCE 1,314,929. 00 258,987.81 0.00 1,0 ,941.19 1970% BUILDING&SAFETY -ADMIN 282,327,00 41,09202 0.00 241,234,98 14.55% BUILDING - 553,689.00 103821.91 0.00 449,867.09 1875% CODE COMPLIANCE 1,069,89&W 20 ,959.03 0.00 862,935.97 19.34% ANIMAL CONTROL 459,697.00 88,79360 0.00 370,903,40 19.32% FIRE 4,986,53300 26,860.58 0,00 4,959,672,42 0,54% EMERGENCY SERVICES 195,392.00 39,599,45 0.00 155,792,55 20.27% CIVIC CENTER BUILDING -OPERATIONS 1,204,194.00 10g69725 0.00 1,099,496.75 869% TOTAL BUILDING & SAFETY 8,751,727,00 611,823.84 0.00 6139,903.16 6.99% POLICE SERVICES 12, 773,180.00 77, 111,75 0.00 12.696, 06825 0.60% TOTAL PUBLIC SAFETY 12.773,180.00 7I,111 ]5 0.00 12,696,Ofi8.25 0.60% COMMUNITY DEVELOPMENT -ADMIN 935,241.W 110,947.44 0.D0 824,293.56 11.86% CURRENTPLANNING 557451.00 7887177 000 47857923 1415% TOTAL COMMUNITY DEVELOPMENT 1,492,692.00 189,819.21 0.00 1,302,872]9 1272% PUBLIC WORKS ADMINISTRATION 579.632,00 71,514.62 0,00 508,017.38 12.34% DEVELOPMENT & TRAFFIC 603,874.00 94,953,28 0,00 508,920,72 1532% MAINT/OPERATIONS- STREETS 2,873,672.00 377,459.06 0.00 2,496,212.94 13.14% MAINT/OPERATIONS - LTG/LANDSCAPING 1,533, 561.00 201,134.01 D,W 1,332426S9 13.12% CONSTRUCTION MANAGEMENT 1,742,295.00 290223.68 d750597 140458531 1666% TOTAL PUBLIC WORKS 7,332,934.00 '1,035,28485 47,W5.97 8,2W, 143.38 14.IN 84B,91d.00 135,58779 0.00 714,326.21 15.95% GENERAL FUND REIMBURSEMENTS IS 582,510 W) (1 101 920.001 0 W (5,480,590W) 16 74% NET GENERAL FUND EXPENDITURES 35,469242.W 3,015,00355 64150A6 32.3W,087. 99 B.W% 044 CITY OF LA GUINTA 07/01/2011-08/3112011 ALL OTHER FUNDS REVENUE DETAIL ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED LIBRARY: County of Riverside 2,123,900.00 0.00 2,123,90000 0.000% Contribulions 0.00 0.00 0.00 0.000% Interest 6,400.00 (117.70) 651770 -1840% TOTAL LIBRARY 2.130.300.00 (117.70) 2,130417.In -0,010% GAS TAX REVENUE: Section 2105 205,200.00 17,551.12 187,648,88 8.550% Section 2106 128,600.00 10,737L65 117,862,35 8.350% Section 2107 273,100.00 28,069.75 245,030.25 10.280% Section 2107.5 6,000.00 0.00 6,00000 0,000% Section 2103 381,800.00 21,556.06 360,243,94 5,650% Traffic Congestion Relief 0.00 0.00 0.00 0.000% Interest 200.00 0.00 200.00 0,000% TOTAL GAS TAX 994 90D.00 77,914.58 916, 985.42 7.83D% FEDERAL ASSISTANCE REVENUE: CDBG Grant 175,000.00 0.00 175,OODO0 0.000% Federal Stmni 0.00 0,00 0.00 0,000% Interest 0,00 0,00 0.00 0,000% TOTAL FEDERAL ASSISTANCE 175.000.00 0.00 175.000.00 0.000% JAG GRANT Grant Revenue 16,152.00 000 16,152.00 0.000% Interest 000 0.00 0.00 0. DDo% TOTAL JAG GRANT 16,152.00 0,00 16,152,00 0.000% SLESF(COPS)REVENUE: SLESF (Cops) Funding 000 0.00 0,00 0.000% Interest 0,00 (49.61) 4961 0000% TOTAL SLESF(COPS) 0.00 (4961) 4961 0.OD0% INDIAN GAMING Grant revenue 105,84400 0,00 105,844.00 0,000% Interest 0.00 0.00 0.00 0.000% TOTAL INDIAN GAMING 105,844.00 0,00 105.844.00 0.000% LIGHTING d LANDSCAPING REVENUE: Assessment 964,219.00 0.00 964,219.00 0.000% Developer 0,00 0.00 0.00 0,000% Interest 0,00 0.00 0.00 0000% TOTAL LIGHTING B LANDSCAPING 964,219DO 0.00 964.219.00 O.00D% RCTC RCTC Funding DIX 0.00 0.00 0,000% Transfer in 000 000 000 0.000% TOTAL RCTC DEVELOPMENT AGREEMENT FUND Mitigation Measures 0.00 0.00 0.00 0."% Interest 0.00 000 0.00 0,000% Transfer in 000 0.00 0,00 0,000% TOTAL DEV AGREEMENT 000 0.00 0.00 0.000% CRIME VIOLENT TASK FORCE Member Contribution- Carryover Dw 0,00 0.00 0.000% Grant revenue -JAIB 0.00 0.00 0.00 O.ODO% CLET Line 0.00 0.00 0,00 0.000% Asset Forfeiture -State Adjudicated 0.00 000 0,00 0.000% Interest 0.00 0,00 DOD 0.000% TOTAL CRIME VIOLENT TASK FORCE 0.00 0,00 0.00 0.000% AB 939 REVENUE: AS 939 Fees 0.00 0.00 0.00 0.000% Interest 4,30DW (2,304,89) 6,604.89 53.600% Transfer In 0.00 0.00 0,00 0000% TOTAL AB 939 W 045 07/01/2011 - OBI3112011 CITY OF LA OUINTA ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED QUIMBY REVENUE: Ouimby Fees 3Q000.00 0,00 30,000.00 0,000% Donations 0.00 0.00 0.00 0.000% Interest 20,000.00 (1749768) 3749768 41]490% TOTAL QUIMBY 50000.00 (17497,68) 6]49768 -35000% INFRASTRUCTURE REVENUE: Utility refund 0.00 0,00 0,00 0.000% Interest 100,00 (785.50) 885.50 -785,500% Transfer in 0,00 0.00 0.00 0000% TOTAL INFRASTRUCTURE 100.00 (]85.501 885.60 -785500% PROPOSITION 18 - 581266 Prop 1 B Grant 0.00 0.00 0.00 0.000% Interest 0.DO 0.00 0.00 0."% TOTAL PROPOSITION 1 B SOUTH COAST AIR QUALITY REVENUE: S.C.A.O. Contribution 40,000.00 1Q253.07 29,746.93 25.630% MSRC Funding 000 0.00 0,00 0000% Street Sweeping Grant 000 0.00 0.00 0.000% Interest 200,00 (166691 36669 -83350% TOTAL SCAQ 40.200,00 10 086.38 30113 62 25 090% CMAQIISTPA State Grants 0.00 0,00 0.00 0.000% Interest 0.00 0.00 0,00 0.000% Transfer in 0.00 0.00 0.00 0000% TOTAL TRANSPORTATION 0.00 0.00 0,00 0 000% TRANSPORTATION Developer fees 441,500.00 5,790.00 435,710.00 1,310% Interest 1,800.00 (7,891,97) 9,691.97 A38A40% Donations 80,000.00 0.00 BQ000.00 0.000% Transfer in 0.00 0.00 000 0000% TOTAL TRANSPORTATION 523300.00 (2101.97) 525401,97 -0400% PARKS 8 RECREATION Developer fees 89,2D0.00 2.676.00 86.524.00 3,000% Interest 0.00 0.00 0.00 0.0D0% Transfer in 0,00 0,00 0.00 DODO% TOTAL PARKS S RECREATION 89,200.OD 2,676.00 85,524.00 3000% CIVIC CENTER Developer fees 127,600.00 2,985.00 124,615.00 2.340% Interest 0.00 0.00 0.00 0000% Transfer in 0.00 0.00 0.00 0,000% TOTAL CIVIC CENTER 127.600,00 2985.00 124615.00 2340% LIBRARY DEVELOPMENT Developer fees 35,500.00 1,065.00 34,435.00 3.000% Interest 0.00 0,00 0,00 0.000% Transfer in 0,00 0,00 0,00 0000% TOTAL LIBRARY DEVELOPMENT 35,500,00 1,065.00 34435.00 3000% COMMUNITY CENTER Developer fees 7,400.00 222,00 7,178.00 3.000% Interest 5900,00 (2271.28) 817128 -38500% TOTAL COMMUNITY CENTER 13,300.00 (2,(349.28) 15349,28 -15410% :a 046 07/01/2011 - 08131/2011 CITY OF LA GUINTA ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED STREET FACILITY Developer fees 17,800.00 201,00 17,599.00 1.130% Interest 0.00 0,00 0.00 0.000% Transfer In 2,200.D0 0.00 2,200.00 0.00D% TOTAL STREET FACILITY 20,000.00 201.00 19799.00 1010% PARK FACILITY Developerfees 2,200.00 66.00 2,134,00 3,000% Interest _ 0.00 (0.14) 014 0000% TOTAL PARK FACILITY 2,200,00 65.86 2,134,14 2,990% FIRE PROTECTION FACILITY Developer fees 29, 800.00 420.00 29, 380.00 1A10% Interest 0.00 0.00 0.00 0.000% TOTAL FIRE PROTECTION FACILITY 29,800.00 420,00 29,380.00 1.410% ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places 97,500.00 2,955,05 94,544.95 3.030% Arts in Public Places Credits Applied 0.00 0.DO 0,00 0.000% Insurance Recoveries 0,00 0.00 0,00 0.000% Donations 0.00 0.00 0,00 DODO% Interest 230000 (1680.62) 398062 -73070% TOTAL ARTS IN PUBLIC PLACES 99,800.00 1.274.43 9852557 1.28M INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 0.00 56,373.06 (56.373.06) 0.000% Transfer In 0.D0 0,00 0,00 0,000% TOTAL INTEREST ALLOCATION 0.00 56,373.06 (56373.06) 0.000% 0 047 -CITY OF LA OUINTA ALL OTHER FUNDS REVENUE DETAIL 07/01/2011 - 06/3112011 ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED CAPITAL IMPROVEMENT FUND: CVAG CVWD County of Riverside Surface Transportation Funding City of Indio DSUSD IID RCTC Vista Dunes Housing LLP SB821-Bicycle Path Grant State of Califomia APP Contribution Developer Agreement Funding Litigation Settlements Transfers in From Other Funds TOTAL CIP REVENUE 2.674,622.00 0,00 2,674.622,00 0.000% 0.00 0.00 0.00 0.D00% 0.00 0.00 0,00 0,000% 20,292, 59400 (0.01) 20.292.594,01 0,000% 0,00 000 0.00 0,000% 000 0,00 0.00 0.000% ODD 0.00 0.00 0.000% 0.00 0,00 0.00 0000% 0.00 0.00 0.00 0.000% 000 000 0,00 0.000% 0.00 0.00 0,00 O.00D% 000 0.00 0.00 0.000% 620,959,00 0.00 620,959.00 0000% 0,00 0.00 000 0000% 59 274 902 00 1,359,498,64 57,915,403.36 2 290% 8286307TW 1,359498,63 81,503,578.37 2.280% EQUIPMENT REPLACEMENT FUND: Equipment Charges 589,338.00 589,336.00 000 100.000% Capital Contribution 0.00 0,00 a00 0,000% Sale of Fixed Asset 0.00 0,00 0.00 0.000% Insurance Recoveries 0,00 0.00 0.00 0.000% Interest 6,100.00 (3,250.48) .9,350.48 -53.290% Transfers In 0.00 0.00 0.00 0.000% TOTAL EQUIPMENT REPLACEMENT 595,438.00 586,087,52 9,35048 0430% INFORMATION TECHNOLOGY FUND: Charges for services 485,522.00 485,521,65 0.35 100.000% Capital Contribution 0.00 000 0.00 0.D00% Sale of Fixed Asset 0.00 0.00 0,00 0.000% Interest 3,800.00 (1,989.71) 5,78911 -52,360% Transfers In 0.00 0.00 0.00 0.000% TOTAL INFORMATION TECHNOLOGY 489,322.00 483,531.94 5,790.06 98820% PARK EQUIPMENT A FACILITY Charges for services Interest Capital Contributions TOTAL PARK EQUIPMENT S PAC SILVERROCK GOLF Green fees Range fees Resident Card Merchandise Food S Beverage Allocated Interest Income Transfers In TOTAL SILVERROCK GOLF SILVERROCK GOLF RESERVE Interest Transfers In TOTAL SILVERROCK GOLF LQ PUBLIC SAFETY OFFICER FUND Transfer In merest TOTAL LQ PUBLIC SAFETY 0.00 0.00 0.00 0,000% 2,700.00 (1,406.65) 4,106.65-52.100% 0.00 0,00 0.00 0.000% 2,700.00 (1,406.65) 4,106,65-52.100% 3,326,983.00 165,647,06 3.161,335. 94 4.9W% 140,945.00 5,516.00 135.429.00 3910% 40,0D0.00 5,390.00 34,61000 13.480% 321,663 00 18.917.56 302.74544 5.880% 12,000,00 0.00 12,000.00 0.000% 0.00 0.00 0.00 0,000% 0,00 000 0,00 0.000% 3841591.00 195,470.62 3,646,120.38 5090% 1,800.00 (601 W) 2.401,30-33.410% 643,540.00 0.00 66 540.00 0.000% 68,34000 (601 n 68.941,30-0.880% 2,000.00 2,10 00 0,00 100.000% 100.00 (48.25) 148,25 -48,250% 2100.00 1.95175 148.25 92.940% SUPPLEMENTAL PENSION SAVINGS PLAN Contributions 200,054.00 200,054.00 0.00 100.000% Interest WILD() 0,00 900.00 0.000% TOTAL SUPPLE PENSION SAVINGS PLAN 200954.00 200,054,00 90000 99.550% N 048 CITY OF LA QUINTA OTHER CITY FUNDS ADJUSTED O8/31111 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET LIBRARY FUND INTERESTAOVANCE 0.00 0.W 0,00 0.00 CAPITAL PURCHASES 0.00 0.00 0,00 O.W REIMBURSE GENERAL FUND 1,776p94.00 429.202.DO 0.00 1,346,892.00 TRANSFER OUT 0,00 0.00 TOTAL LIBRARY FUND GAS TAX CONTRACT SERVICES 0,00 0,00 0.00 0.00 REIMBURSE GENERAL FUND %4,9W.00 165,816.00 0.00 829,OB4.00 TRANSFER OUT 0.00 0.00 0.DO 000 TOTAL GAS TAX FUND FEDERAL ASSISTANCE FUND: TRANSFER OUT 175 WD.00 0.00175000.00 TOTAL FEDERAL ASSISTANCE FUND JAG GRANT TRANSFER OUT TOTAL JAG GRANT 61,161,00 1,933.87 0.00 59,247.13 SLESF (COPS) TRANSFER OUT TOTAL SLESF(COPS) FUND 0.00 0.00 0,00 0.00 INDIAN GAMING FUND TRANSFER OUT 105,8"DO 0.00 O.W 105844JK) TOTAL INDIAN GAMING FUND LIGHTING 6 LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 1,002.996.00 167,156.00 O.W 835,830,00 TRANSFER OUT 0 W O.W 0.00 0,00 TOTAL LTG/LANDSCAPING FUND RCTC TRANSFER OUT 0,00 O.W 0.00 0.00 TOTAL RCTC DEVELOPMENT AGREEMENT FUND CONSTRUCTION O.W 0.00 0,00 0.00 REIMBURSE GENERAL FUND 0.00 0.00 0.00 0,00 TRANSFER OUT 000 0.00 0.00 0 W TOTAL DEV AGREEMENT FUND CRIME VIOLENT TASK FORCE OPERATING EXPENSES 0.00 0,00 O.W 0.00 TRANSFER OUT D.00 0W 0,00 0.00 TOTAL CRIME VIOLENT TASK FORCE AS 939 OPERATING EXPENSES 42,500.00 162.00 2,OW.W 40,338.00 REIMBURSE GENERAL FUND 71,SW.DO 11,930.00 0.00 59,650,00 TRANSFER OUT 193, SW 00 81345.10 O.W 112110.9D TOTAL AS 939 QUIMBY FUND: FEASIBILITY STUDY 000 0.00 O.W O.W REIMBURSE DEVELOPER FEES O.W O.W 0.00 0W TRANSFER OUT 8,319,543.W 500.00 O.W 8,319,043.W TOTAL QUIMBY INFRASTRUCTURE FUND CONSTRUCTION OW 000 000 O.W REIMBURSE GENERAL FUND 0.00 O.W 0.DO 000 TRANSFER OUT 393,074.W O.W 0.00 393,074.W TOTAL INFRASTRUCTURE PROPOSITION 18 - SB 1266 TRANSFER OUT TOTAL PROPOSITION 1 B FUND 351,623.00 8,083.48 0.00 343,539.52 SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 40,200.00 0.W 0.00 40,2W.00 TRANSFER OUT 0.00 0.00 000 0,00 TOTAL SOUTH COAST AIR QUALITY 40,20000 0,00 0,00 CMAQ PROJECT EXPENDITURES 0.00 0,00 0,00 0,00 TRANSFER OUT 416,026.00 0,00 0.00 416,026.00 TOTAL CMAQ TRANSPORTATION PROGRAM COSTS 0.00 0.00 0,00 0,00 CONTRIBUTION - 0.00 0.00 0.W 0.00 TRANSFER OUT 4,078,612,00 338, 166.48 0,00 3,740,443,52 TOTAL TRANSPORTATION PARKS 8 RECREATION INTEREST ON ADVANCE 7,100.00 0.00 000 7.100.00 TRANSFER OUT 000 0,00 0.00 O.W TOTAL PARKS d RECREATION CMC CENTER SERVICES 0DO 0,00 O.W 0.00 INTEREST ON ADVANCE 35,000.0) 0,00 O.W 35.00000 REIMBURSE GENERAL FUND 202,056.W 33.676.00 O.W 168.380.0) TRANSFER OUT 0W 0.00 O.W O.W TOTAL CIVIC CENTER LIBRARY DEVELOPMENT PROGRAM COSTS 0.00 0,00 000 0,00 INTEREST ON ADVANCE 9.800.00 0.00 0,00 9,8W.00 TRANSFER OUT 0.00 0.00 O.W 0.W TOTAL LIBRARY DEVELOPMENT 0 049 CITY OF LA QUINTA OTHERCITY FUNDS ADJUSTED OW31/11- REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET COMMUNITY CENTER PROGRAM COSTS 0.00 0.00 O.W 0.00 TRANSFER OUT 0.00 O.W 0,00 0.00 TOTAL COMMUNITY CENTER 0 DO 0.00 000 STREET FACILITY PROGRAM COSTS 0,00 0.W 0.00 0,00 INTEREST ON ADVANCE 10,DDO.00 D.00 000 10,000.00 TRANSFER OUT 0.00 0.00 0.00 0,00 TOTAL STREET FACILITY 10,0DO.00 000 000 PARK FACILITY PROGRAM COSTS 0.00 0,00 0.00 0,00 TRANSFER OUT 22W.00 O.W O.W 22W.00 TOTAL PARK FACILITY FIRE PROTECTION INTEREST ON ADVANCE 4,7W.00 0.00 O.W 4,7W00 TRANSFER OUT 0.00 0,00 O.W 0.D0 TOTAL FIRE PROTECTION DIF ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP 20,OW.W 0.00 000 20,000.00 OPERATING EXPENSES-APP 4,700.W 0.00 0.00 4,700,00 ART PURCHASES 111500,00 0.00 0.00 111.500.W TRANSFER OUT 400,000.00 0,00 0.00 400000.1 TOTAL ART IN PUBLIC PLACES 536.200,W 000 CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 82, 092,956.00 1,359,498.63 1475,400. D0 79,258,057.37 PROJECT REIMBURSEMENTS TO GEN FUND 770,121.00 0,00 0.00 770,121.00 TRANSFER OUT 0,00 O.W 0.00 O.W TOTAL CAPITAL IMPROVEMENT EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 415,386.W 27,347,71 , O.W 388,03829 DEPRECIATION EXPENSES 173,953.W 0W O.W 173.953.W CAPITAL PURCHASES 0.00 0,00 0.00 0.00 TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL EQUIPMENT REPLACEMENT FUND INFORMATION TECHNOLOGY FUND OPERATING EXPENSES DEPRECIATION EXPENSES CAPITAL PURCHASES PARK MAINTENANCE FACILITY OPERATING EXPENSES DEPRECIATION EXPENSES CAPITAL PURCHASES TRANSFER OUT SILVERROCK GOLF OPERATING EXPENSES TRANSFER OUT SILVERROCK GOLF RESERVE TRANSFER OUT LA QUINTA PUBLIC SAFETY CONTRIBUTIONS 495.00 84, W,% 0.00 101.00 0.00 O.W TOTAL 50,000.00 0.00 0.00 W,000.00 432,234.W 0.00 O.W 432,234.W 000 0.00 0.W 0,00 O.W - 0.00 O.W O.W TOTAL PARK MAINTENANCE FAC 3, 7W,568.00 386,316.79 O.W 3.380,251.21 66,540,00 O. W 000 66,540.00 TOTAL SILVERROCK GOLF 0DO 0,00 0.00 O.W TOTAL SILVERROCK GOLF RESERVE TOTAL LA QUINTA PUBLIC SAFETY 2,WO.W O.W 0,00 2,000.W SUPPLEMENTAL PENSION SAVINGS PLAN CONTRACT SERVICE TOTAL SUPPLE PENSION SAVINGS PLAN 12,83300 12,832,86 0DO 0,14 111 050 A l l AUHIVItN I L m O 0 0 LL m E E J N 0 Fact N > c i5 O'O n r N 0 ro moo�000a rn rn o N O 0 0 N N o m C i N m O M- 0) 0 0 M-NOMON0)- 7R-t"too 70 ( rn� n�NocOa OOONi�0M V N mime-0i[jNNNo 0 0 0 0 0 0 oo000000- C 0 0 0 0 0 0 0 O O O D O O O a 0 0 0 0 0 0 -to, 0 0 0 0 0 V R V I? N - -- N N N T N N N N 1nO��NfD i7 rC �t\MM OWN m O a Y a m 0 J m � m m U V O Q Z m rn E C c 0 m E E oUS00H J U E m > > Q m « C m «Um os aci o LU F m -=pOUm3Yo�a cm pj (D m Z Z W � C 0 �r FL r-(DE 0m023m J o C1 oLOcq c C L 0 L j 5Q Q O) �U Q m m 0 o E a'SLL 000 A? d m amm aaa aaa a e J J J c E m c 0 00 a U O m E 0 U m L 3 U c m a E U c 051 #5 # COUNCIL/RDA MEETING DATE: October 18, 2011 ITEM TITLE: Transmittal of Single Audit Report on Federal Assistance Program as of June 30, 2011 Receive and File. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: I STUDY SESSION: PUBLIC HEARING: Agencies that receive federal funds are required to have an audit performed in accordance with Office of Management and Budget (OMB) Circular A-133. The Single Audit Report (Attachment 1) noted that no matters involving the internal control structure and operation of the City of La Quinta were considered to be a material weakness (e.g., noncompliance with laws and regulations). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 052 1. Approve the Transmittal of Single Audit Report on Federal Assistance Program as of June 30, 201 1; or 2. Do not approve the Transmittal of Single Audit Report on Federal Assistance Program as of June 30, 201 1; or 3. Provide staff with alternative direction. Respectfully submitted, , r4 /L� - 4-tA� John M. Falconer, Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Single Audit Report on Federal. Awards Year Ended June 30, 2011 ?"N.,,- 053 Lance Soil & Lui Brea CA 41185 Gc Suite 103 Mumeta; CITY OF LA QUINTA, CALIFORNIA SINGLE AUDIT REPORT JUNE 30, 2011 p. 055 CITY OF LA QUINTA JUNE 30, 2011 TABLE OF CONTENTS Page Number Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Govemment Auditing Standards......................................................................1 Independent Auditor's Report on Compliance with Requirements That Could Have a Direct and Material Effect on Each Major Program and on Internal Control Over Compliance in Accordance with OMB Circular A-133.............................................................................................3 Schedule of Expenditures of Federal Awards for the FiscalYear Ended June 30, 2011................................. ....................................................................... 5 Notes to the Schedule of Expenditures of Federal Awards....................................................................6 Schedule of Findings and Questioned Costs for the Fiscal Year Ended June 30, 2011— .......:.............................................................................................7 Schedule of Prior Year Findings and Questioned Costs for the Fiscal Year Ended June 30, 2010..... ............... ...................... ....................................................... ....... 9 056 CERTIFIED PUBLIC ACCDUNTANTS • Brandon W. Burrows, CPA • David E. Hale, CPA, CFP A Professional Corporation • Donald G. Slater, CPA • Richard K. Kikuchi, CPA • Susan F. Matz, CPA • Shelly K. Jackley, CPA • Bryan S. Gruber, CPA REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Honorable Mayor and Members of the City Council City of La Quinta, California We have audited the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City of La Quinta, California, (the City) as of and for the year ended June 30, 2011, which collectively comprise the City's basic financial statements and have issued our report thereon dated September 27, 2011. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting In planning and performing our audit, we considered the City's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over financial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the City's financial statements will not be prevented, or detected and corrected on a timely basis. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over financial reporting that might be deficiencies, significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. Lance, SD118 Lunghard, LLP 203 North Brea Boulevard • Suite 203 • Brea, CA 92821 • TEL: 714.672.0022 • Fax: 714.672.0331 www.isicoas.com 41185 Golden Gate Circle • Suite 103 • Murrieta, CA 92562 • TEL: 951.304.2728 • Fax: 951.304.3940 in 057 ® , 5 @ems aFRIIRRR YURIIC RLfUURIRYI9 To the Honorable Mayor and Members of the City Council City of La Quinta, California compliance and Other Matters As part of obtaining reasonable assurance about whether the City's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. This report is intended solely for the information awarding agencies and pass -through entities, an( anyone other than these specified parties. 4, .44 9,_4404d, Boa Brea, California September 27, 2011 and use of management, the City Council, federal is not intended to be and should not be used by CERTIFIED PUBLIC ACCOUNTANTS • Brandon W. Burrows. CPA • David E. Hale, CPA, CFP A Professional Corporation • Donald G. Slater, CPA • Richard K. Kikuchi, CPA • Susan F. Matz, CPA • Shelly K. Jackley, CPA • Bryan S. Gruber. CPA . INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE WITH REQUIREMENTS THAT COULD HAVE A DIRECT AND MATERIAL EFFECT ON EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 To the Honorable Mayor and Members of the City Council City of La Quinta, California Compliance We have audited the City of La Quinta, California's (the "City") compliance with the types of compliance requirements described in the OMB Circular A-133 Compliance Supplement that could have a direct and material effect on each of the City's major federal programs for the year ended June 30, 2011. The City's major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts, and grants applicable to each of its major federal programs is the responsibility of the City's management. Our responsibility is to express an opinion on the City's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of the City's compliance with those requirements. In our opinion, the City complied, in all material respects, with the compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended June 30, 2011. Internal Control over Compliance Management of the City is responsible for establishing and maintaining effective internal control over compliance with the requirements of laws, regulations, contracts, and grants applicable to federal programs. In planning and performing our audit, we considered the City's internal control over compliance with the requirements that could have a direct and material effect on a major federal program to determine the auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over compliance. Lance, Soil 6 Lunithard, LLP 203 North Brea Boulevard • Suite 203 • Brea, CA 92821 • TEL: 714.672,0022 • Fax: 714.672.0331 www.islepas.com 41185 Golden Gate Circle • Suite 103 • Murrieta, CA 92562 • TEL: 951.304.2728 • Fax: 951.304.3940 ..N 059 9ewo Q®O,D 94 ttuu�soi[urt dcouiiAVs To the Honorable Mayor and Members of the City Council City of La Quinta, California A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be deficiencies, significant deficiencies, or material weaknesses. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses, as defined above. Schedule of Expenditures of Federal Awards We have audited the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City, as of and for the year ended June 30, 2011, and have issued our report thereon dated September 27, 2011, which contained unqualified opinions on those financial statements. Our audit was performed for the purpose of forming opinions on the financial statements as a whole. The schedule of expenditures of federal awards is presented for the purposes of additional analysis as required by U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations, and is not a required part of the financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the financial statements as a whole. This report is intended solely for the information and use of management, City Council, others within the entity, federal awarding agencies, and pass -through entities and is not intended to be and should not be used by anyone other than these specified parties.. Brea, California September 27, 2011 M P6O CITY OF LA OUINTA SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS FOR THE FISCAL YEAR ENDED JUNE 30, 2011 - Federal Grantor/Pass-Through Grantor/Program Title U.S. Department of Agriculture Direct Programs: Rural Rental Assistance Payments Total U.S. Department of Agriculture U.S. Department of Housing and Urban Development Passed through the County of Riverside, Economic Development Agency: Community Development Block Grant* Total U.S. Department of Housing and Urban Development U.S. Department of Justice Direct Program: ARRA - Edward Byme Memorial Justice Assistance Grant Total U.S. Department of Justice U.S. Department of Transportation Passed through the State of California, Department of Transportation: Highway Planning & Construction Passed through the County of Riverside: State and Community Highway Safety Total U.S. Department of Transportation U.S Department of Energy Direct Program: ARRA - Energy Efficiency and Conservation Block Grant Total U.S. Department of Energy U.S. Department of Homeland Security Passed through theState of California, Office of Homeland Security Emergency Management Performance Grant Homeland Security Grant Program Total U.S. Department of Homeland Security Total Federal Expenditures Major Program Federal Pass -Through CFDA Grantor's Number Number - Expenditures 10.427 04-033-764165310 $ 446,272 446,272 14.218 410.04-08 108,135 4.LQ.06-09 148,777 41Q.09-10 149,791 4.LQ.10-10 24,384 431,087 16.803 2009 18,589 2009-SB-B9-0090 1,934 20,523 20.205 RSTPLE-5433(008) 33,481 CIVIL 5433(011) 212,090 CIVIL 5433(01) 35,884 20.600 SC 10208 21,610 CT 10208 4,318 307,383 81.128 DE-EE0001525 45,844 45,844 97.042 111-00000 15,393 97.073 HSGP 6,944 22,337 $ 1,273,446 Note a: Refer to Note 1 to the schedule of expenditures of federal awards for a description of significant accounting policies used in preparing this schedule. Note b: There was no federal awards expended in the form of noncash assistance and insurance in effect during the year. 061 CITY OF LA QUINTA NOTES TO THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS FOR THE FISCAL YEAR ENDED JUNE 30, 2011 Note 1: Summary of Significant Accounting Policies Applicable to the Schedule of Expenditures of Federal Awards a. Scope of Presentation The accompanying schedule presents only the expenditures incurred by the City of La Quinta, California, that are reimbursable under federal programs of federal financial assistance. For the purposes of this schedule, federal awards include both federal financial assistance received directly from a federal agency, as well as federal funds received indirectly by the City from a non-federal agency or other organization. Only the portion of program expenditures reimbursable with such federal funds is reported in the accompanying schedule. Program expenditures in excess of the maximum federal reimbursement authorized or the portion of the program expenditures that were funded with state, local or other non-federal funds are excluded from the accompanying schedule. b. Basis of Accounting The expenditures included in the accompanying schedule were reported on the modified accrual basis of accounting. Under the modified accrual basis of accounting, expenditures are incurred when the City becomes obligated for payment as a result of the receipt of the related goods and services. Expenditures reported included any property or equipment acquisitions incurred under the federal program. 062 CITY OF LA QUINTA SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE FISCAL YEAR ENDED JUNE 30, 2011 SECTION I - SUMMARY OF AUDITORS' RESULTS Financial Statements Type of auditors' report issued: Unqualified Opinion Internal control over financial reporting: • Significant deficiencies identified? ._yes X no • Significant deficiencies identified that are considered to be material weaknesses? _yes X none reported Noncompliance material to financial statements noted? des X no Federal Awards Internal control over major programs: • Significant deficiencies identified? des X no • Significant deficiencies identified that are considered to be material weaknesses? des X none reported Type of auditors' report issued on compliance for major programs: Unqualified Opinion Any audit findings disclosed that are required to be reported in accordance with Section 510(a) of Circular A-133? _yes X no Identification of major programs: CFDA Number(s) 14.218 Name of Federal Program or Cluster Community Development Block Grant Dollar threshold used to distinguish between type A and type B program $300,000 Auditee qualified as low -risk auditee? 7 des _no 063 CITY OF LA QUINTA SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE FISCAL YEAR ENDED JUNE 30, 2011 SECTION it - FINANCIAL STATEMENT FINDINGS No matters were reported. SECTION III - FEDERAL AWARD FINDINGS AND QUESTIONED COSTS No matters were reported. .0 064 CITY OF LA QUINTA SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS FOR THE FISCAL YEAR ENDED JUNE 30, 2010 SECTION I - FINANCIAL STATEMENT FINDINGS No matters were reported. SECTION II - FEDERAL AWARD FINDINGS AND QUESTIONED COSTS No matters were reported. *. 065 �T �`NgoyF �tttE COUNCIL/RDA MEETING DATE: October 18, 2011 AGENDA CATEGORY: ITEM TITLE: Adoption of a Resolution Accepting Cash BUSINESS SESSION: _t Donations from Rutan and Tucker, Rosenow Spevacek CONSENT CALENDAR: > Group, NAI Consulting, Inc., and Terra Nova Planning & Research, Inc. for the Employee Recognition Banquet STUDY SESSION: _ PUBLIC HEARING: RECOMMENDATION: Adopt a Resolution of the City Council accepting cash donations from Rutan and Tucker, Rosenow Spevacek Group Inc., NAI Consulting, Inc., and Terra Nova Planning & Research, Inc. for the Employee Recognition Banquet. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On September 26, 2011, Rutan and Tucker, Rosenow, Spevacek Group Inc., NAI Consulting, Inc., and Terra Nova Planning & Research, Inc. provided the City of La Quinta with an announcement of their pledge to provide cash donations of $750, $750, $500, and $750, respectively, to be used for the purchase of door prizes. The banquet will be held on November 5, 2011 at Embassy Suites. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 066 Adopt a Resolution of the City Council accepting cash donations from Rutan and Tucker, Rosenow Spevacek Group Inc., NAI Consulting, Inc., and Terra Nova Planning & Research, Inc. for the Employee Recognition Banquet; or Do not adopt a Resolution of the City Council accepting cash donations from Rutan and Tucker, Rosenow Spevacek Group Inc., NAI Consulting, Inc., and Terra Nova Planning & Research, Inc. for the Employee Recognition Banquet; or Provide staff with alternative direction. Respectfully submitted, Terry L. 6eeringer Human Resources/General Services Manager Approved for submission by: Thomas P. Genovese, City Manager 2 067 RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ACCEPTING A CASH DONATION FROM RUTAN AND TUCKER, ROSENOW SPEVACEK GROUP INC., NAI CONSULTING, INC., AND TERRA NOVA PLANNING & RESEARCH, INC. FOR THE EMPLOYEE RECOGNITION BANQUET WHEREAS, on September 26, 2011, Rutan and Tucker, Rosenow Spevacek Group Inc., NAI Consulting, Inc., and Terra Nova Planning & Research, Inc. have generously made cash donations of $750, $750, $500, and $750 respectively, to the City for the Employee Recognition Banquet to be held on November 5, 2011, at Embassy Suites; and WHEREAS, the gifts were donated to the City and its personnel and were not given to or limited to the use of any particular employee or official; and WHEREAS, it is in the best interest in the City to accept the donations and to direct the City Manager to control distribution of the donations. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. The City of La Quinta hereby accepts the cash donations. 2. The City Manager is hereby directed to control distribution of said donations. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 181h day of October, 2011, by the following vote to: AYES: NOES: /_1:194rk6 ABSTAIN: Resolution No. 2011- Donations for Employee Recognition Banquet Adopted: October 18, 2011 Page 2 DON ADOLPH, Mayor City of La Quinta, California ATTEST: Veronica J. Montecino, CMC, CITY CLERK City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 0 n69 Zo�a�w COUNCIL/RDA MEETING DATE: October 18, 2011 AGENDA CATEGORY: ITEM TITLE: Approval to Excuse Investment Advisory BUSINESS SESSION: Board Member David Park's Absence from the CONSENT CALENDAR: October 12, 2011 Investment Advisory Board STUDY SESSION. Meeting PUBLIC HEARING: RECOMMENDATION: Approve a request from Investment Advisory Board Member David Park's to be excused from attending the October 12, 2011 Investment Advisory Board Meeting. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The La Quinta Municipal Code, Section 2.06.020(B) includes the statement: "A board or commission member may request advance permission from the City Council to be absent at one or more regular meetings due to extenuating circumstances. If such permission or excuse is granted by the City Council, the absence shall not be counted toward the above -stated limitations on absences." Staff has discussed this section with all board members and, in response, Investment Advisory Board Member Park has requested of the City Council to be 070 excused from the October 12, 2011 meeting. The request was made prior to the meeting, as noted in Attachment 1. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve Investment Advisory Board David Park's request to be excused from the from the October 12, 2011 Investment Advisory Board Meeting; or 2. Deny Investment Advisory Board Member Park's request; or 3. Provide staff with alternative direction. Respectfully submitted, - John M. Falconer, Finance Director Approved for submission by: 'Thomas P. Genovese, City Manager Attachment: 1. Request from Investment Board Member Park " 071 A 1 1 AUNIVILN 1 7 October 10, 2011 John Falconer CITY OF LA QUINTA 78495 Calle Tampico La Quinta, CA 92253 RE: Request for Excused Absence: Investment Advisory Board Meeting October 12, 2011 Dear John: I unexpectantly need to go out of town this week. Therefore, I respectfully request an excuse from the October 12, 2011 meeting. Thank you in advance for your consideration in the above request. Sincerely, David Park ,, 072 COUNCIL/RDA MEETING DATE: October 18, 2011 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the On -Site Improvements for Tract Map No. 33076-1, The Madison Club, East of Madison, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 1 STUDY SESSION: PUBLIC HEARING: Adopt a resolution to extend the time for completion of the on -site improvements as specified in the approved Subdivision Improvement Agreement (SIA) to June 30, 2012 for Tract Map No. 33076-1, The Madison Club, East of Madison, LLC. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: 101no n BACKGROUND AND OVERVIEW: The Madison Club (Tract Map No. 33076-1) is located south of Avenue 52, east of Madison Street, and west of Monroe Street (Attachment 1). On September 9, 2005, the City and East of Madison, LLC entered into an SIA for the Madison Club. Section 6 of the SIA requires: "that the subdivision improvements shall be complete within twelve months after the approval of the SIA. Failure by Subdivider to begin or complete construction of the improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this SIA, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the improvements in response to changes in standards or conditions affecting or affected by the improvements.' 073 On September 19, 2006, the City Council adopted a resolution granting a time extension for the completion of the on -site improvements as specified in the approved SIA to September 9, 2007. On November 20, 2007, the City Council adopted a resolution granting a second time extension for the completion of the on -site improvements as specified in the approved SIA to September 9, 2008. On February 16, 2010, the City Council adopted a resolution granting a third time extension for the completion of the on -site improvements as specified in the approved SIA to June 30, 2010. Since that time, staff has been working with the developer to provide a schedule or extension request for these improvements. In a letter dated September 27, 2011 (Attachment 2), the developer requests a time extension to June 30, 2012. The developer has indicated that the on -site improvements have been completed. The remaining items for final acceptance of the on -site improvements include obtaining utility agency acceptance letters, preparing record drawings and survey monuments, and correcting any punch list items resulting from a final inspection. Therefore, staff has prepared the attached resolution which provides for approval of the fourth time extension of the SIA to June 30, 2012. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Adopt a Resolution of the City Council to extend the time for completion of the on -site improvements as specified in the approved SIA to June 30, 2012 for Tract Map No. 33076-1, The Madison Club, East of Madison, LLC; or 2. Do not adopt a Resolution of the City Council to extend the time for completion of the on -site improvements time as specified in the approved SIA to June 30, 2012 for Tract Map No. 33076-1, The Madison Club, East of Madison, LLC; or 3. Provide staff with alternative direction. Respectfully submitted, imothy R. ias o , P.E. Public Works Dire or/City Engineer .,N. 074 Approved for submission by: G" 2 tiw/z� - - Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Letter from Jeff Prevost dated September 27, 2011 075 RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF THE ON -SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT TO JUNE 30, 2012 FOR TRACT MAP NO. 33076-1, THE MADISON CLUB WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract Map No. 33076-1, The Madison Club, on September 9, 2005; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement; and WHEREAS, failure by the Subdivider to complete construction of the improvements by June 30, 2010, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The time for the completion of the on -site improvements as required by the approved SIA is extended to June 30, 2012. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on June 30, 2012. If the Subdivider has not completed the improvements, the City, in its sole discretion and when deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. 0 076 Resolution No. 2011- Tract Map No. 33076-1, The Madison Club Adopted: October 18, 2011 Page 2 Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 18`h day of October 2011, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California DON ADOLPH, Mayor City of La Quinta, California 0 077 ATTACHMENT 1 TM 33076-1 THE MADISON CLUB AVENUE154 V I C I N • 53 TRACT Nd.33076 TY MA NOT TO SCALE ATTACHMENT 2 — THE — MADISON CLUE September 27, 2011 Amy Yu City of La Quinta PO Box 1504 78-495 Calle Tampico La Quinta, CA 92247 RE: SIA Extensions Madison Club Amy: The Madison Club is requesting time extensions for the following Subdivision Improvement Agreements: • Tract 33076-1; offsite improvements extend to Sept. 9, 2012. • Tract 33076-1; onsite improvements extend to June 30, 2012. • Tract 33076-2; onsite improvements extend to Dec. 31, 2012. • Tract 34968; onsite improvements extend to Nov. 30, 2012, • Tract 34969; onsite improvements extend to Nov. 30, 2012. East of Madison, LLC is requesting time extensions for the above mentioned SIA due to the unstable and slow growth of the current economy which is creating a negative impact on lot sales at the Madison Club. Without lot sales, our financial ability to compete work is diminished. East of Madison, LLC is committed to completing the agreements as set in place. We are hopeful; that as the economy strengthens and grows; lot sales will increase allowing East of Madison, LLC to continue towards the completion of the SIA's. Jeff Prevostje'nt chitect VP Develop Madison Club NO COMPANY (602) DEVELOPMENT OPFICS MAI6IND ADDxxsa: PO Box 1482, LA QDINTA, CA 92247 . p 079 STFPCT ADD[I98: 80-955 AVENDB 52, LA QUINTA, CA 92253 TEI. 760 391-5072 FAz 76o 398-5788 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: October 18, 2011 BUSINESS SESSION: ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the Off -Site Improvements for Tract CONSENT CALENDAR: v Map No. 33076-1, The Madison Club, East of Madison, STUDY SESSION: _ LLC PUBLIC HEARING: RECOMMENDATION: Adopt a resolution to extend the time for completion of the off -site improvements as specified in the approved Subdivision Improvement Agreement (SIA) to September 9, 2012 for Tract Map No. 33076-1, The Madison Club, East of Madison, LLC. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Madison Club (Tract Map No. 33076-1) is located south of Avenue 52, east of Madison Street, and west of Monroe Street (Attachment 1). On September 9, 2005, the City and East of Madison, LLC entered into an SIA for the Madison Club. Section 6 of the SIA requires: "that the subdivision improvements shall be complete within twelve months after the approval of the SIA. Failure by Subdivider to begin or complete construction of the improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this SIA, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the improvements in response to changes in standards or conditions affecting or affected by the improvements." 1:1 On September 19, 2006, the City Council adopted a resolution granting a time extension for the completion of the off -site improvements as specified in the approved SIA to September 9, 2007. On February 16, 2010, the City Council adopted a resolution granting a second time extension for the completion of the off -site improvements as specified in the approved SIA to September 9, 2010. Since that time, staff has been working with the developer to provide a schedule or extension request for these improvements. In a letter dated September 27, 2011 (Attachment 2), the developer requests a time extension to September 9, 2012 to complete the remaining off -site improvements due to the unstable and slow growth of the current economy. The remaining off -site improvements include 50% of a traffic signal at Madison Street and Avenue 52 and the landscaping along Madison Street, Monroe Street, and Avenue 54, and Avenue 53. Landscaping along Avenue 52 has been completed. Staff has prepared the attached resolution which provides for approval of the third time extension of the SIA to September 9, 2012. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council to extend the time for completion of the off -site improvements as specified in the approved SIA to September 9, 2012 for Tract Map No. 33076-1, The Madison Club, East of Madison, LLC; or 2. Do not adopt a Resolution of.the City Council to extend the time for completion of the off -site improvements time as specified in the approved SIA to September 9, 2012 for Tract Map No. 33076-1, The Madison Club, East of Madison, LLC; or 3. Provide staff with alternative direction. Respectfully submitted, dothy R. o asso .E. Public Works irect City Engineer a 081 Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Letter from Jeff Prevost dated September 27, 2011 RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF THE OFF -SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT TO SEPTEMBER 9, 2012 FOR TRACT MAP NO. 33076-1, THE MADISON CLUB WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract Map No. 33076-1, The Madison Club, on September 9, 2005; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement; and WHEREAS, failure by the Subdivider to complete construction of the improvements by September 9, 2010, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The time for the completion of the off -site improvements as required by the approved SIA is extended to September 9, 2012. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on September 9, 2012. If the Subdivider has not completed the improvements, the City, in its sole discretion and when deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. „ 083 Resolution No. 2011- Tract Map No. 33076-1, The Madison Club Adopted: October 18, 2011 Page 2 Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 18th day of October 2011, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California U' ATTACHMENT TM 33076-1 THE MADISON CLUB AYE. 53 AVENUE) 54 33076 VICINITY MAP NOT TO SCALE ,11 085 ATTACHMENT 2 — THE — MADISON CLUB September 27, 2011 Amy Yu City of La Quinta PO Box 1504 78-495 Calle Tampico La Quinta, CA 92247 RE: SIA Extensions Madison Club Amy: The Madison Club is requesting time extensions for the following Subdivision Improvement Agreements: • Tract 33076-1; offsite improvements extend to Sept. 9, 2012. • Tract 33076-1; onsite improvements extend to June 30, 2012. • Tract 33076-2; onsite improvements extend to Dec. 31, 2012. • Tract 34968; onsite improvements extend to Nov. 30, 2012. • Tract 34969; onsite improvements extend to Nov. 30, 2012. East of Madison, LLC is requesting time extensions for the above mentioned SIA due to the unstable and slow growth of the current economy which is creating a negative impact on lot sales at the Madison Club. Without lot sales, our financial ability to compete work is diminished. East of Madison, LLC is committed to completing the agreements as set in place. We are hopeful; that as the economy strengthens and grows; lot sales will increase allowing East of Madison, LLC to continue towards the completion of the SIA's. Jeff Prevost rchitect VP Develop ent Madison Club DISCOVERY NO COMPANY (602)920-7 3 aprevost disc overvlandco.com DEVELOPMENT OPPICE Mw1LINo Aoneess: PO Box 1482, Le Qmxmw, CA 92247 Sr..ET ADDacss: 8o-955 AVENUE 52, LA Qu,NTA, CA 92253 M 086 TEL 760 391-5072 FA- 76o 398-5788 COUNCIU/RDA MEETING DATE: October 18, 2011 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the On -Site Improvements for Tract Map No. 33076-2, The Madison Club, East of Madison, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: q_ CONSENT CALENDAR: I STUDY SESSION: PUBLIC HEARING: Adopt a resolution to extend the time for completion of the on -site improvements as specified in the approved Subdivision Improvement Agreement (SIA) to October 18, 2012 for Tract Map No. 33076-2, The Madison Club, East of Madison, LLC. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Madison Club (Tract Map No. 33076-2) is located south of Avenue 52, east of Madison Street, and west of Monroe Street (Attachment 1). On November 28, 2005, the City and East of Madison, LLC entered into an SIA for the Madison Club. Section 6 of the SIA requires: "that the subdivision improvements shall be complete within twelve months after the approval of the SIA. Failure by Subdivider to begin or complete construction of the improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this SIA, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the improvements in response to changes in standards or conditions affecting or affected by the improvements. " 087 On May 15, 2007, the City Council adopted a resolution granting a time extension for the completion of the on -site improvements as specified in the approved SIA to December 31, 2007. On February 16, 2010, the City Council adopted a resolution granting a second time extension for the completion of the on -site improvements as specified in the approved SIA to December 31, 2010. Since that time, staff has been working with the developer to provide a schedule or extension request for these improvements. In a letter dated September 27, 2011 (Attachment 2), the developer requests a time extension to December 31, 2012. The developer has indicated that all of the on -site improvements have been completed with the exception of the final lift of paving on Gray Avenue. There is a secondary entrance at Gray Avenue being used as a temporary construction entrance. The developer expects to finish Gray Avenue in the next two months and will request final acceptance afterwards. The remaining on -site improvements will then include obtaining utility agency acceptance letters, preparing record drawings and survey monuments, and correcting any punch list items resulting from a final inspection. Therefore, staff has prepared the attached resolution which provides for approval of the third time extension of the SIA for one year to October 18, 2012. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council to extend the time for completion of the on -site improvements as specified in the approved SIA to October 18, 2012 for Tract Map No. 33076-2, The Madison Club, East of Madison, LLC; or 2. Do not adopt a Resolution of the City Council to extend the time for completion of the on -site improvements time as specified in the approved SIA to October 18, 2012 for Tract Map No. 33076-2, The Madison Club, East of Madison, LLC; or 3. Provide staff with alternative direction. Respectfully submitted, imothy . J na s P.E. Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Letter from Jeff Prevost dated September 27, 2011 U RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF THE ON -SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT TO OCTOBER 18, 2012 FOR TRACT MAP NO. 33076-2, THE MADISON CLUB WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract Map No. 33076-2, The Madison Club, on November 28, 2005; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement; and WHEREAS, failure by the Subdivider to complete construction of the improvements by December 31, 2010, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The time for the completion of the on -site improvements as required by the approved SIA is extended to October 18, 2012. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on October 18, 2012. If the Subdivider has not completed the improvements, the City, in its sole discretion and when deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. 090 Resolution No. 2011- - Tract Map No. 33076-2, The Madison Club Adopted: October 18, 2011 Page 2 Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 181h day of October 2011, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 091 ATTACHMENT 1 TM 33076-2 THE MADISON CLUB R 4E. 53 AVENUE154 33076 VIC_INII NOT TO SCALE 0 092 ATTACHMENT 2 - THE - MADISON CLUB September 27, 2011 Amy Yu City of La Quinta PO Box 1504 78-495 Calle Tampico La Quinta, CA 92247 RE: SIA Extensions Madison Club Amy: The Madison Club is requesting time extensions for the following Subdivision Improvement Agreements: • Tract 33076-1; offsite improvements extend to Sept. 9, 2012. • Tract 33076-1; onsite improvements extend to June 30, 2012. • Tract 33076-2; onsite improvements extend to Dec. 31, 2012. • Tract 34968; onsite improvements extend to Nov. 30, 2012. • Tract 34969; onsite improvements extend to Nov. 30, 2012. East of Madison, LLC is requesting time extensions for the above mentioned SIA due to the unstable and slow growth of the current economy which is creating a negative impact on lot sales at the Madison Club. Without lot sales, our financial ability to compete work is diminished. East of Madison, LLC is committed to completing the agreements as set in place. We are hopeful; that as the economy strengthens and grows; lot sales will increase allowing East of Madison, LLC to continue towards the completion of the SIA's. Jeff Prevostje'nt chitect VP Develop Madison Club ND COMPANY (602) DEVELOPMENT OFFICE MALLI.. A.D..: PO Box 1482, LA QmErA, CA 92247 093 $rxeer A .... ss: 8o-955 AVENUx $2, LA Qmeru, CA 92253 Te- 760 391-5072 FAx 760 398-5788 COUNCIL/RDA MEETING DATE: October 18, 2011 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the On -Site Improvements for Tract Map No. 34968, Madison Club Villas, East of Madison, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: to - STUDY SESSION: PUBLIC HEARING: Adopt a resolution to extend the time for completion of the on -site improvements as specified in the approved Subdivision Improvement Agreement (SIA) to October 18, 2012 for Tract Map No. 34968, Madison Club Villas, East of Madison, LLC. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Madison Club Villas (Tract Map No. 34968) is located within the Madison Club Subdivision which is located south of Avenue 52, east of Madison Street, and west of Monroe Street (Attachment 1). On April 16, 2008, the City and East of Madison, LLC entered into an SIA for the Madison Club Villas. Section 6 of the SIA requires: 'that the subdivision improvements shall be complete within twelve months after the approval of the SIA. Failure by Subdivider to begin or complete construction of the improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this SIA, to revise improvement W 094 security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the improvements in response to changes in standards or conditions affecting or affected by the improvements. " On February 16, 2010, the City Council adopted a resolution granting a time extension for the completion of the on -site improvements as specified in the approved SIA to November 30, 2010. Since that time, staff has been working with the developer to provide a schedule or extension request for these improvements. In a letter dated September 27, 2011 (Attachment 2), the developer requests a time extension to November 30, 2012. The developer has indicated that the on -site improvements have been completed. The remaining items for final acceptance of the on -site improvements include obtaining utility agency acceptance letters, preparing record drawings and survey monuments, and correcting any punch list items resulting from a final inspection. Therefore, staff has prepared the attached resolution which provides for approval of the second time extension of the SIA for one year to October 18. 2012. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council to extend the time for completion of the on -site improvements as specified in the approved SIA to October 18, 2012 for Tract Map No. 34968, Madison Club Villas, East of Madison, LLC; or 2. Do not adopt a Resolution of the City Council to extend the time for completion of the on -site improvements time as specified in the approved SIA to October 18, 2012 for Tract Map No. 34968, Madison Club Villas, East of Madison, LLC; or 3. Provide staff with alternative direction. Respectfully submitted, imothy R Jo as o , P.E. Public Works Dire r/City Engineer 095 Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Letter from Jeff Prevost dated September 27, 2011 RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF THE ON -SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT TO OCTOBER 18, 2012 FOR TRACT MAP NO. 34968, MADISON CLUB VILLAS WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract Map No. 34968, Madison Club Villas, on April 16, 2008; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement; and WHEREAS, failure by the Subdivider to complete construction of the improvements by November 30, 2010, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute, discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The time for the completion of the on -site improvements as required by the approved SIA is extended to October 18, 2012. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on October 18, 2012. If the Subdivider has not completed the improvements, the City, in its sole discretion and when deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. 1 097 Resolution No. 2011- Tract Map No. 34968, Madison Club Villas Adopted: October 18, 2011 Page 2 Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 181" day of October 2011, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California ATTACHMENT 1 TM 34968 MADISON CLUB VILLAS E � TRACT NO, 34968 v W AVE. 1 52 AVE. 53 AVE. 54 5 AIRPORT BLVD. 1ITY MAP NOT TO SCALE a 0 99-1 ATTACHMENT 2 - TBE - MADISON CLUB September 27, 2011 Amy Yu City of La Quinta PO Box 1504 78-495 Calle Tampico La Quinta, CA 92247 RE: SIA Extensions Madison Club Amy: The Madison Club is requesting time extensions for the following Subdivision Improvement Agreements: • Tract 33076-1; offsite improvements extend to Sept. 9, 2012. • Tract 33076-1; onsite improvements extend to June 30, 2012. • Tract 33076-2; onsite improvements extend to Dec. 31, 2012. • Tract 34968; onsite improvements extend to Nov. 30, 2012. • Tract 34969; onsite improvements extend to Nov. 30, 2012. East of Madison, LLC is requesting time extensions for the above mentioned SIA due to the unstable and slow growth of the current economy which is creating a negative impact on lot sales at the Madison Club. Without lot sales, our financial ability to compete work is diminished. East of Madison, LLC is committed to completing the agreements as set in place. We are hopeful; that as the economy strengthens and grows; lot sales will increase allowing East of Madison, LLC to continue towards the completion of the SWs. Jeff Prevostje'nt chitect VP Develop Madison Club NO COMPANY (602)920- DEVELOPMENT OFFICE MAUL. Aonaass: PO Box 1482, LA QUIxTA, CA 92247 STEEET Annasas: 80-955 AVENVE 52, LA QUIETA, CA 92253 11 100 TEL 760 391-5072 FAx 76o 398-5788 COUNCIL/RDA MEETING DATE: October 18, 2011 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the On -Site Improvements for Tract Map No. 34969, Madison Club Clubhouse, East of Madison, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _1 CONSENT CALENDAR: 1 STUDY SESSION: PUBLIC HEARING: Adopt a resolution to extend the time for completion of the on -site improvements as specified in the approved Subdivision Improvement Agreement (SIA) to October 18, 2012 for Tract Map No. 34969, Madison Club Clubhouse, East of Madison, LLC. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Madison Club Clubhouse (Tract Map No. 34969) is located within the Madison Club Subdivision which is located south of Avenue 52, east of Madison Street, and west of Monroe Street (Attachment 1). On April 16, 2008, the City and East of Madison, LLC entered into an SIA for the Madison Club Clubhouse. Section 6 of the SIA requires: "that the subdivision improvements shall be complete within twelve months after the approval of the SIA. Failure by Subdivider to begin or complete construction of the improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this SIA, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the improvements in 6 101 response to changes in standards or conditions affecting or affected by the improvements. " On February 16, 2010, the City Council adopted a resolution granting a time extension for the completion of the on -site improvements as specified in the approved SIA to November 30, 2010. Since that time, staff has been working with the developer to provide a schedule or extension request for these improvements. In a letter dated September 27, 2011 (Attachment 2), the developer requests a time extension to November 30, 2012. The developer has indicated that the on -site improvements have been completed. The remaining items for final acceptance of the on -site improvements include obtaining utility agency acceptance letters, preparing record drawings and survey monuments, and correcting any punch list items resulting from a final inspection. Therefore, staff has prepared the attached resolution which provides for approval of the second time extension of the SIA for one year to October 18, 2012. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council to extend the time for completion of the on -site improvements as specified in the approved SIA to October 18, 2012 for Tract Map No. 34969, Madison Club Clubhouse, East of Madison, LLC; or 2. Do not adopt a Resolution of the City Council to extend the time for completion of the on -site improvements time as specified in the approved SIA to October 18, 2012 for Tract Map No. 34969, Madison Club Clubhouse, East of Madison, LLC; or 3. Provide staff with alternative direction. Respectfully submitted, 4othy R. on sso , .E. Works irect City Engineer r 102 Approved for submission by: _ Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Letter from Jeff Prevost dated September 27, 2011 11 103 RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF THE ON -SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT TO OCTOBER 18, 2012 FOR TRACT MAP NO. 34969, MADISON CLUB CLUBHOUSE WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract Map No. 34969, Madison Club Clubhouse, on April 16, 2008; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement; and WHEREAS, failure by the Subdivider to complete construction of the improvements by November 30, 2010, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The time for the completion of the on -site improvements as required by the approved SIA is extended to October 18, 2012. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on October 18, 2012. If the Subdivider has not completed the improvements, the City, in its sole discretion and when deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. 104 Resolution No. 2011- Tract Map No. 34969, Madison Club Clubhouse - Adopted: October 18, 2011 Page 2 Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 181" day of October 2011, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California DON ADOLPH, Mayor City of La Quinta, California 4 105 ATTACHMENT 1 TM 34969 MADISON CLUB CLUBHOUSE TRACT NO. 34969 vI INITY W NOT TO SCALE 0 106 ATTACHMENT 2 — THE — MADISON CLUB September 27, 2011 Amy Yu City of La Quinta PO Box 1504 78-495 Calle Tampico La Quinta, CA 92247 RE: SIA Extensions Madison Club Amy: The Madison Club is requesting time extensions for the following Subdivision Improvement Agreements: • Tract 33076-1; offsite improvements extend to Sept. 9, 2012. • Tract 33076-1; onsite improvements extend to June 30, 2012. • Tract 33076-2; onsite improvements extend to Dec. 31, 2012. • Tract 34968; onsite improvements extend to Nov. 30, 2012. • Tract 34969; onsite improvements extend to Nov. 30, 2012. East of Madison, LLC is requesting time extensions for the above mentioned SIA due to the unstable and slow growth of the current economy which is creating a negative impact on lot sales at the Madison Club. Without lot sales, our financial ability to compete work is diminished. East of Madison, LLC is committed to completing the agreements as set in place. We are hopeful; that as the economy strengthens and grows; lot sales will increase allowing East of Madison, LLC to continue towards the completion of the SIA's. Jeff Prevost rchitect VP Develop ent Madison Club DISCOVERY NO COMPANY (602) 920-7 3 iorevost disc overvlandco.com DEVELOPMENT OFFICE 7 MMLINo A."..ss: PO Box 1482, LA QVINTA, CA 92247 N 10 1 $Tess. Aooxxss: 80-955 Avxuvx 52, LA QvINTA, CA 92253 TEL 760 391-5072 FA. 760 398-5788 ' T4t!t 4 XPQu«rw COUNCIL/RDA MEETING DATE: October 18, 2011 ITEM TITLE: Consideration of 1" Round Community Services Grants and Funding Requests RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: An Ad Hoc Committee received $48,000 in requests for consideration. The Committee is recommending funding up to $5,500 from the $25,000 funds available leaving $19,500 in the Special Project Contingency account (101-3001- 451.80-01) for additional consideration. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: An Ad Hoc Committee, comprised of Mayor Adolph and Council Member Franklin, reviewed eleven grant applications from various local organizations. The Grant Guidelines indicate only non-profit organizations are eligible and are limited to $5,000 in funding. Grant recipients cannot receive consecutive fiscal year funding as stated in the City of La Quinta Grant Guidelines (Attachment 1). The exception to consecutive fiscal year funding is for requests -for City facility rental fees by non- profit organizations. The following table summarizes the requests and Ad Hoc Committee's recommendation for this 151 round: 108 Applicant Applied Committee Recommendation Shelter From The Storm $5,000 $2,000 Old Town Artisan Studio $5,000 $2,000 Arthritis Foundation $5,000 $1,000 Desert Samaritans for Seniors $5,000 $ 500 American Diabetes Association $5,000 T.B.D. About Families, Inc. $2,000 0 Benjamin Franklin Elementary After School Program $5,000 0 Hidden Harvest $5,000 0 Insanity Sports $5,000 0 Red Hot Ballroom, Inc. $1,500 0 Riverside Sheriff Explorer Post 503 $4,500 0 Total $48,000 $5,500 Recommended Grant Requests: Of the eleven submitted grant requests, the Ad Hoc Committee has chosen to recommend five of these grant requests for City Council's consideration: 1. Shelter from the Storm, Inc. (Attachment 2). Shelter from the Storm is requesting $5,000 to support the day-to-day operating costs of the organization's Emergency Shelter that are not covered through any other funding source including administrative staff, utilities, maintenance, and insurance. In 201 1 /2012, it is projected that at least 300 women and children who are victims of domestic violence will need access to the supportive services of the emergency shelter provided by this organization. This organization was last funded in Fiscal Year 2008/2009. The Ad -Hoc Committee recommended funding $2,000. 2. Old Town Artisan Studio (Attachment 3). The Old Town Artisan Studio is requesting $5,000 to enable the facility to continue to offer free classes to a variety of local partners such as the Boys & Girls Club, the Family YMCA of the Desert, La Quinta High School mainstreamed impaired students, and senior groups. During Fiscal Year 2010/2011, the, organization expended over $17,000 to offer art programs for these local groups at no cost to the participants. Funding would benefit these children who have seen the arts eliminated from their schools and senior citizens who now have time to enjoy art with a venue to create. This organization was last funded in Fiscal Year 2009/2010 from the Community Services Grant Program and received funding for a contract for services in Fiscal Year 2010/2011. The Ad -Hoc Committee recommended funding $2,000. 3. Arthritis Foundation (Attachment 4). The Arthritis Foundation is requesting $5,000 to expand its programs in La Quinta and other surrounding cities. The Arthritis Foundation programs and services are available to anyone, but are designed for people suffering with arthritis, regardless of socio-economic status, gender, or type of arthritis. The Coachella Valley Branch offers nearly 10g 200 Life Improvement Exercise and Self -Help programs throughout the valley each week. This organization partners with facilities in La Quinta such as The Seasons at Mira Flores and the La Quinta Senior Center. This organization was last funded in Fiscal Year 2009/2010. The Ad -Hoc Committee recommended funding $1,000. 4. Desert Samaritans for Seniors (Attachment 5). Desert Samaritans for Seniors is requesting $5,000 to be used toward direct client assistance and case management services for low income, at -risk seniors, 60 and older living in La Quinta. Last year, this organization served 47 La Quinta residents with 113 services. The goal of the Desert Samaritans for Seniors program is to provide 100 senior clients from La Quinta with comprehensive case management services that will improve their quality of life, health, financial stability, and reduce risk for premature institutionalization. This organization has never been funded. The Ad Hoc Committee recommended funding $ 500. 5. American Diabetes Association (Attachment 6). The American Diabetes Association is requesting $5,000 to support their annual signature walk, "Step Out: Walk to Stop Diabetes." This event will be held on Saturday, November 12, 2011 at the La Quinta Resort & Club. The City would be recognized as an event sponsor if funding was awarded. Proceeds will fund diabetes research, education, advocacy, and support local programs such as Camp Wane Kura, Family Link, Por to Familia, Winning at Work, American Diabetes: Month, and American Diabetes Alert Day. This organization was last funded in Fiscal Year 2009/2010. The Ad -Hoc Committee recommended that a representative from the organization attend the City Council Meeting to clarify that potential funding will remain local. Funding this organization will be discussed at the City Council meeting. Grant Requests not recommended for funding and/or did not meet the criteria in the Grant Guidelines include: 6. About Families, Inc. (Attachment 7). About Families, Inc. is requesting $2,000 to train volunteers and increase programs in La Quinta. This organizations' commitment is to increase awareness and advance education concerning the emotional, mental and physical challenges new families experience. About Families, Inc. currently serves approximately 20 to 40 new mothers every two to three months. This organization has never been funded. 7. Benjamin Franklin Elementary After School Program (Attachment 8). Benjamin Franklin Elementary After School Program is requesting $5,000 to fund after school classes. This after school program is managed and governed by the school's School Site Council Committee, which includes the school principal, school librarian, teachers, and parents. This program is offered at no cost to students and supports school children by offe4ing 110 education in the arts, athletics, and academics. This school was last funded in Fiscal Year 2010/2011. 8. Hidden Harvest (Attachment 9). Hidden Harvest is requesting $5,000 to support ongoing services the organization provides to low-income La Quinta residents. Ongoing services include The Citrus Rescue Project and free produce distribution to food pantries and other agencies that serve Valley residents in need. A free mini produce market specifically for low-income seniors is held twice a month in La Quinta. Hidden Harvest is the only significant source of fresh produce for food banks and pantries in the Coachella Valley. This organization has never been funded. 9. Insanity Sports (Attachment 10). Insanity Sports is requesting $5,000 to cover the cost of softball equipment for this Girls' Fastpitch Softball team. If funds were awarded to this organization, first priority would be to purchase team uniforms, softball bags, and softball helmets. The purpose of the Insanity Sports Girls' Fastpitch Softball Team is to provide financial support to the girls on the team so that they may pursue athletic scholarships to attend college. This organization has never been funded. 10. Red Hot Ballroom, Inc. (Attachment 11). Red Hot Ballroom, Inc. is requesting $1,500 to assist in providing afterschool ballroom dance instruction to 4`h, 5`h, and 6th graders in the three Coachella Valley school districts. Funds would be used to pay for awards, music, videographer, event production costs, flyers, posters, gas mileage, and general office expenses. Funds awarded would be used to support the needs of children in Desert Sands Unified School District. This organization was last funded in Fiscal Year 2009/2010. 11. Riverside Sheriff Explorer Post 503 (Attachment 12). Riverside Sheriff Explorer Post 503 is requesting $4,500 to send 12 Explorers and their Advisors to a 3-day tactical competition being held in Chandler, Arizona. The 12 Explorers selected would benefit from the competition by providing the opportunity to use the training they have received from the Sheriff's Department to compete with others. Explorers would also benefit from the opportunity to network with the other 65 Explorer posts attending this event. The Riverside Sheriff Explorer program provides law enforcement experiences, leadership opportunities, and community service activities to young men and women ages 14 through 20. This organization has never been funded. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve funding for one or more of the following organizations: e. 111 Shelter From The Storm in the amount of $2,000; Old Town Artisan Studio in the amount of $2,000; Arthritis Foundation in the amount of $1,000; Desert Samaritans for Seniors in the amount of $500. 2. Do not approve funding for one or more of the following organizations: Shelter From The Storm in the amount of $2,000; Old Town Artisan Studio in the amount of $2,000; Arthritis Foundation in the amount of $1,000; Desert Samaritans for Seniors in the amount of $500. 3. Provide staff with alternative direction. Respectfully submitted, Edie Hylt Community Services Director AAppprroved for submission b /Thomas P. Genovese, City Manager Attachments: 1. City of La Quinta Grant Guidelines 2. Shelter from the Storm, Inc. 3. Old Town Artisan Studio 4. Arthritis Foundation 5. Desert Samaritans for Seniors 6. American Diabetes Association 7. About Families, Inc. 8. Benjamin Franklin Elementary After School Program 9. Hidden Harvest 10. Insanity Sports 11. Red Hot Ballroom, Inc. 12. Riverside Sheriff Explorer Post 503 .a 112 �v ATTACHMENT 1 GRANT GUIDELINES The City of La Quinta offers the Grant Program for Community Services Support and Economic Development/Marketing and Sponsorships. Community Services Grants go to recognized nonprofit organizations that benefit the residents of La Quinta. Priority for funding is granted to organizations that directly benefit La Quinta residents, second consideration is given to organizations that indirectly affect the quality of life for the residents of La Quinta. Economic Development Grants go to organizations that will help strengthen the business community of La Quinta. Marketing and Sponsorship Grants go to organizations that would benefit the City of La Quinta in a marketing capacity. Individuals are not eligible for funding through the City of La Quinta Grant Program. Organizations that receive Community Development Block Grants from the City of La Quinta during the same fiscal year are not 'eligible for funding through the Community Services Grant program. Organizations that have been funded are ineligible for funding for the next fiscal year. Requests are limited to an amount not to exceed $5,000. A second tier is available for Economic Development/Marketing requests above $5,000 (submission of a detailed marketing/media plan is required in connection with these requests). La Quinta service organizations may request funds to be applied directly to rental fees for City facilities for consecutive years without the $5,000 funding limit. Completed grant applications will be initially reviewed by a designated Grant Review Committee who will then recommend consideration of approved grants to City Council. For Economic Development/Marketing requests above $5,000, an in depth review will be conducted by the La Quinta Marketing Committee. Applications are due three weeks before the scheduled City Council meeting. Applicants will be informed 1-2 weeks prior to the City Council meeting regarding the status of their request. Typed applications are preferred. Incomplete applications will be returned to the applicant. Organizations requesting "seed" money are required to obtain matching funds from other sources in the same fiscal year before Community Service Grant funds will be released. For more information on the City of La Quinta Grant program, please contact the Community Services Department at (760) 777-7090. 113 ATTACHMENT 2 GRANT APPLICATION FISCAL YEAR 2011-2012 Name of Organization: Shelter From The Storm Amount Requested: $5,000 Contact Person: Lynn Moriarty, Executive Director Mailing Address:73555 Alessandro City: Palm Desert State: CA Zip Code: 92260 Work Telephone: (760) 674-0400 Cell phone: (760) 641-0514 E-mail Address:_lynn shelterfromthestorm.com 501(c)3 Taxpayer I.D. Number: 330293124 Date Application Submitted: September 1, 2011 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. 114 CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: X Community Services Support ($5,000 limit) Economic Development/Marketing and Sponsorships ($5,000 or less) Economic Development/Marketing and Sponsorships (above $5,000) What is the overall purpose or goal of your Organization? Shelter From The Storm is the first and only provider of emergency shelter and a comprehensive safety net of support services for victims of domestic violence in the Coachella Valley. Our mission is to provide these services to domestic violence victims — professionally, ethically and compassionately. 2. How long has your Organization been in existence? 23 Years 5 Months 3. Describe in general the activities or services of your Organization: Emergency Shelter for battered women and their children; shelter -based K-12 school, preschool and medical clinic; Community Counseling Center; legal clinic; 7 Outreach Centers; Transitional Housing Program; 24-hour domestic violence hotline and Teen Relationship Violence Prevention Program Emergency Shelter for battered women and their children: shelter -based K-12 school preschool and medical clinic: Community Counseling Center: legal advocacy: outreach centers: Transitional Housina: 24-hour domestic violence hotline: crisis intervention• Teen Relationship Violence Prevention program 4. How many people does your Organization currently serve? No. of Youth 753 No. of Adults 523 No. of Seniors 15 5. How many people do you intend to serve during this Fiscal Year? No. of Youth 800 No. of Adults 550 No. of Seniors 20 6. How many people served during this Fiscal Year will be La Quinta residents? No. of Youth 45 No. of Adults 40 No. of Seniors 2 7. How many paid employees/volunteers does your Organization employ? 115 Full time employees 27 Part time employees 3 Volunteers 55 8. Describe how your Organization is managed and governed: Shelter From The Storm management team is headed by Lynn Moriarty, Executive Director, a nationally -recognized leader in the domestic violence field with over 25 years of experience in the implementation and management of innovative, community -based shelter, outreach and education programs for battered women and their children. Other key management staff include the Chief Financial Officer, a Grants Manager and an Executive Secretary. The Executive Director reports directly to the Shelter From The Storm Board of Directors. Her management responsibilities include, but are not limited to: hiring, training and providing administrative supervision to professional and support staff; developing and maintaining positive working relationships within the domestic violence movement and general community; initiating, developing and collaborating on special projects; participating in fundraising events, grant proposal writing and other fund development activities; monitoring budgets; ensuring that grant and contractual obligations are met and maintaining records and files and preparing reports as needed for the Board and funders. Shelter From The Storm's 13-member Board of Directors assumes all governance responsibility to see that the organization carries out its mission of providing high quality, comprehensive domestic violence -related services in a manner that is ethical, effective and economically sound. The Board's governance role encompasses the following domains: Legal: exercising fiduciary responsibility to ensure that the organization is properly managed; maintaining corporate status and ensuring that proper paperwork is filed with government agencies; Financial: reviewing periodic financial reports, ensuring that proper controls are in place and approving the annual budget; Planning: establishing the organization's mission and program direction; developing and periodically reviewing the organization's strategic plan; Policy: setting internal agency policies; Personnel: adopting/reviewing personnel policies; hiring of Executive Director and evaluation of performance; setting salary and compensation levels; Resource Development: establishing and determining feasibility of fundraising goals and participation in fundraising efforts; Governance: maintaining board meeting minutes and attendance records and recruitment of new board members. 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Kevin McGuire President 45655 Apache Rd Indian Wells 92210 340-1145 Steve Bloomouist Vice Pres 80164 Sultana Indio 92201 771-3431 Robert Baltes Treasurer 75294 St. Andrews Ct, Indian Wells 568-1776 Mary Gilstrao Secretary 49932 Maccele Morongo Valley 92256 363-6823 Shelter From The Storm's Emergency Shelter, Transitional Housing Complex and Crisis Line are operational 24 hours per day, 7 days per week, year-round. The organization's 116 Community Counseling Center, Legal Clinic and seven Outreach Centers are open Monday through Friday during regular business hours, year-round. This year, Shelter From The Storm's annual schedule of events includes a golf tournament and fundraising event on February 9, 2009 and a Holiday Party for women and children in residence at the Emergency Shelter in late December. 10. What is your annual schedule of events, and during what months does your Organization operate? Emergency shelter, transitional housing and crisis line operate 24 hours/day, 7 days/week year-round. Counseling center & outreach centers are open Mon -Fri 11 12. during regular business hours. year-round. Annual events include the Hats -Off Luncheon in October & shelter holiday party in December. Do you charge admission, membership fees, dues, etc? Yes X No If yes, please describe: What are your other sources of revenue for this funding year? Source See attached Sources of Revenue and Amounts Total Needed $ 1,718,706 Total Received $ 1,213,706 Balance $ 505,000 13. Amount of money requested from the City of La Quinta? Amount $ $5,000 14. Has your Organization been funded by the City of La Quinta previously? X Yes . No If yes, when? 2009 15. Please provide the name and address of the bank in which the Organization's funds are kept: Palm Desert National Bank, 73745 El Paseo, Palm Desert, CA 92260 UBS Financial Services 75280 Highway 111. Indian Wells CA 92210 16. Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): ,a 117 10 Name: Title: Lynn Moriarty Executive Director Robert Baltes Board Treasurer Kevin McGuire Board President 17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. Tragically, domestic Violence continues to escalate in Riverside County. A recent report from the county Department of Public Social Services shows that the count of homeless victims of domestic violence has more than doubled in the last two years. It's estimated that two-thirds of homeless domestic violence victims are currently "unsheltered," living on the streets, in vehicles and other precarious places. In the desert communities of the Coachella Valley, families in dire need include: • low-income women with children who are afraid to leave the economic support of their batterers; monolingual, Spanish-speaking, immigrant families in domestic violence crisis, who are hindered from seeking help and accessing services due to language and cultural barriers; and • rural families experiencing domestic violence, who have limited access to transportation and other safety -related resources. Shelter From The Storm's Board of Directors and staff recognize that these tough economic times can also be very. dangerous times for Coachella Valley families. On a daily basis, we see how job loss and chronic unemployment (among batterers and victims) are leading to more frequent and more dangerous abuse as: • financial pressures trigger family violence; • women who've lost their earning power encounter escalated emotional and physical abuse at home; and • out -of -work batterers who spend more time at home have more opportunities to inflict emotional and physical abuse. Our board and staff are committed to keeping the doors of the Emergency Shelter open 24/7 and sustaining current level of services, so that no woman or child in danger ever has to be put on a waiting list. Requested funds from the City of La Quinta will support day -today operating costs of the Emergency Shelter e.g., administrative staff, utilities, maintenance, insurance) that are not covered by any other funding source. 18. Goal Statement. Indicate who will benefit from the use of these funds, and flow 118 they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. In 2011/12, we project that at least 300 women and children who are victims of domestic violence will access safe haven and supportive services at Shelter From The Storm's Emergency Shelter. A grant from the City of La Quinta will ensure that these women and children receive the following benefits: 100% of women and children will be safe from abuse during their shelter stay. • 100% of women in residence will receive high quality individual and group counseling to address trauma they ve experienced as domestic violence victims. • 100% of women in residence will' meet with a Case Manager who will assist them in designing a plan for accessing, shelter and community services to support their leading healthy, independent lives. • 100% of women and children will receive primary healthcare services at the shelter -based medical clinic. • 100% of children will participate in developmentally -appropriate educational experiences and an environment, that promotes their healthy growth and development at the shelter -based K-12 School, Preschool or Child Care. 19. Marketing/Media Plan. If you are applying for an Economic Development / Marketing grant and your request for funding is above $5,000, you must submit a detailed marketing/media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online, public relations, and signage) and describe how those promotional efforts will benefit the City of La Quinta. Non -applicable 20. Attach copies of the last three months bank statements for the Organization's checking and savings account. See attached. 21. Attach a copy of your Program Operating Budget for the current year. See attached. 22. Non-profit Organizations must attach a copy of the organization's current IRS Form 990. See attached. • 119 M ATTACHMENT 3 i GRANT AP FISCAL Name of Organization: Amount Requested: $5,000 Contact Person: Dave Ison Mailing Address: 78100 Main Street City: La Quinta Work Telephone: (760) 777-14� Cell phone: (760) 399-09: E-mail Address: daveeison(cDn 501(c)3 Taxpayer I.D. Number: Date Application Submitted: Senten Applications will receive consideration color, religion, sex, age, national origin TION 2011-2012 Zip Code: 92253 rithout discrimination because of race, disability. 120 CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: X Community Services Support ($5,000 limit) Economic Development/Marketing and Sponsorships ($5,000 or less) Economic Development/Marketing and Sponsorships (above $5,000) What is the overall purpose or goal of your Organization? Our mission is to provide artists of all ages and skill levels with an opportunity to express themselves through our programs in clay fused glass sculpting and other mediums Our main goal is to provide underserved youth and seniors with programs to enrich their lives at no cost to the participants. 2. How long has your Organization been in existence? 2 Years 6 Months 3. Describe in general the activities or services of your Organization: Individual and group instruction is provided by professional art instructors to our students on a six day per week basis The classes are offered at our Studio in Old Town or on site for our non-profit partners Classes include sculpting, hand building potter's wheel Raku pottery, fused glass and bisque ceramics. 4. How many people does your Organization currently serve? No. of Youth 350 No. of Adults 150 No. of Seniors 42 5. How many people do you intend to serve during this Fiscal Year? No. of Youth 1500 No. of Adults 300 No. of Seniors 175 6. How many people served during this Fiscal Year will be La Quinta residents? No. of Youth 350 No. of Adults 125 No. of Seniors 100 7. How many paid employees/volunteers does your Organization employ? Full time employees 1 Part time employees 4 Volunteers 57 It 121 Describe how your Organization is managed and governed: We are a non-profit organization governed by a Board of Directors and managed by the Executive Director of the Studio The day to day operations are directed by the ED Studio Manager, staff, and consulting artists with support from our dedicated group of volunteers 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Dave Ison ED 81291 Begonia CourtIndio 760.342.9983 10. What is your annual schedule of events, and during what months does your Organization operate? Our classes are offered six days per week both in our Studio and at the partner agencies that we serve Classes vary from day to day and are designed to meet the needs of our clients We also conduct several fund raisers during the year. We close in the summer for 3 weeks in August for staff vacations. 11. Do you charge admission, membership fees, dues, etc? X Yes No If yes, please describe: Artisan members pay annual dues for access to the Studio prior to during and after our daily operating hours. This allows them to work on their artwork at a time that is convenient to them. No other dues are charged to our participants There are approximately 30 Artisan members. 12. What are your other sources of revenue for this funding year? Source Amount Circle of Friends Fund Raising Campaign* $10,000 *To be conducted in November 2011 n 122 Total Needed $15,000 Total Received $2,500 Balance $12,500 13. Amount of money requested from the City of La Quinta? $ 5,000 14. Has your Organization been funded by the City of La Quinta previously? X Yes No If yes, when? FY 10/11 15. Please provide the name and address of the bank in which the Organization's funds are kept: One West Bank 78-010 Main Street La Quinta CA 92253 16. Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): Name: David Ison Craiq Courtright Title: Executive Director Bookkeeper 17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. A key component of our mission is to provide free classes to a variety of local partners These include the Boys & Girls Club the Y of the Desert, La Quinta High School main streamed impaired students senior groups etc. During FY 10/11 the Studio expended over $17 000 on programs allowing our special partners to explore their artistic side at no cost to the participants This allowed children who have seen the arts cut in their schools and seniors who now have time to eniov art with a venue to create Funds would help us continue this work. .." 1123 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. The goal of the Studio is to continue to reach out to developmentally disabled children and adults and underserved youth and seniors with therapeutic classes to learn the healing magic of clan Funds from the City would allow us to offer our clients a chance to explore their creative side and in the case of our young artists spark a lifelong interest in the arts Although we can calculate the cost of the program we cannot place a value of creating a new artist. As one of the most viable businesses in Old Town our neighbors benefit from our clientele as they frequent our neighboring businesses on a regular basis 19. Marketing/Media Plan. If you are applying for an Economic Development / Marketing grant and your request for funding is above $5,000, you must submit a detailed marketing/media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online, public relations, and signage) and describe how those promotional efforts will benefit the City of La Quints. 20. Attach copies of the last three months bank statements for the Organization's checking and savings account. 21. Attach a copy of your Program Operating Budget for the current year. 22. Non-profit Organizations must attach a copy of the organization's current IRS Form 990. 124 ATTACHMENT 4 GRANT APPLICATION FISCAL YEAR 2011-2012 Name of Organization: ARTHRITIS FOUNDATION Amount Requested: $5 000 Contact Person: Sharma Hirschi Mailing Address: 73-710 Fred Waring Drive Suite # 104 City: Palm Desert State: CA Zip Code: 92260 Work Telephone: 760-773-3076 Cell phone: 760-831-6252 E-mail Address: shirschi@arthritis.ore 501(c)3 Taxpayer I.D. Number: 95-188447 Date Application Submitted: 10/20/11 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. 125 CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: _x_ Community Services Support ($5,000 limit) Economic Development/Marketing and Sponsorships ($5,000 or less) Economic Development/Marketing and Sponsorships (above $5,000) 1. What is the overall purpose or goal of your Organization? The Mission of the Arthritis Foundation is to improve lives through leadership in the prevention, control and cure of arthritis and related diseases. The Arthritis Foundation, Coachella Valley Branch, is seeking funding from the City of LaQuinta, for the "Arthritis Foundation Life Improvement Exercise and Educational Programs" which consists of- The Athritis Foundation Warm Water Exercise Program, the disease of arthritis affects joints, doing exercise in warm water (83-90 degrees) has a very therapeutic affect on the participant and eliminates stress on the joints through the buoyancy of the water. • The Arthritis Foundation Land Based Exercise Program, this a joint safe exercise program offered in a class setting, either in a standing or seated position, these exercises provide joint -safe flexibility stretches, strength and endurance moves, which also helps the participants with their activities of daily living. • Tai Chi from the Arthritis Foundation, is a form of exercise that is done in the Sun Style, which also provides to the participants a way to reconnect the body, mind and spirit, with deep breathing techniques, balance and coordination moves. • The Arthritis Foundation Self -Help Course, developed by Stanford University for the Arthritis Foundation, it is a six week course, one day a week for two hours, which teaches people with arthritis how to become self -managers. During the six weeks, the participants learn how to manage stress, fatigue and pain; they also learn the importance of proper nutrition, joint safe exercise, and how to speak more efficiently to their doctor. Through weekly personal action plans and a buddy system, they regain back their social interaction as well. Several evaluation studies have been conducted on behalf of the Arthritis Foundation Life Improvement Exercise and Educational Programs; these studies have revealed significant improvements of self -care behaviors, level of pain and self -efficacy. It has been determined that not only were there the physical benefits from these programs, but the psycho -social benefits as well. .a 126 �Pj 3. Q 5. A 7 How long has your Organization been in existence? 63 Years 3 Months Describe in general the activities or services of your organization: The Coachella Valley Branch currently offers nearly 200 Life Improvement Exercise and Self -Help programs throughout the valley each week!. Along with the Life Improvement programs, we also do lecture series, Lunch and Learn, Talk and Tea's and have pilithera of collateral material we disiminate at all programs. The Arthritis Foundation is very fortunate to be able to partner with so many excellent facilites which include, in LaQuinta The Seasons and the Seasons at Mira Flores, as well as the LaQuint Senior Center, and throughout the valley from Indio to 29 Palms, sites such as: Desert Regional Medical Center, JFK Memorial Hospital, Eisenhower Medical Center, The Joslyn, & Mizell Senior Centers, Also many of the Assisted Living Centers such as Brookdale Mirage Inn, Halmark, Carlotta and Mission Hills (formerly Monarch) The Arthritis Foundation also offers classes at the Braille Institute and many Country Clubs and Health Clubs and Hotels. How many people does your Organization currently serve? No. of Youth 300 No. of Adults 1,500 No. of Seniors 8.000 How many people do you intend to serve during this Fiscal Year? No. of Youth 350 No. of Adults I.750 No. of Seniors 9,500 How many people served during this Fiscal Year will be La Quinta residents? No. of Youth 75 No. of Adults 200 No. of Seniors 850 How many paid employees/volunteers does your Organization employ? Full time employees 2 Part time employees 1 Volunteers 300 N 127 Describe how your Organization is managed and governed: Cortney Weir, Executive Director 5 Years with the Arthritis Foundation 11 Years of Non -Profit Experience Shanna Hirschi, Senior Program Director 8 years with the Arthritis Foundation 9 years of Non -Profit Experience Nancy Koledin, Administrative Assistant 1 year with the Arthritis Foundation 9 years of Non -Profit Experience 8. Describe how your Organization is managed and governed: The Local branch of the Arthritis Foundation is governed by a 15 member advisory Board, which meets Bi-Monthly. 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone *"***See attached list. 10. What is your annual schedule of events, and during what months does your Organization operate? The Coachella Valley Branch of the Arthritis Foundation is opened Monday through Friday from 9:00 a.m. through 5:00 p.m. (Standard Government Holidays Observed) The 2011/2012 Schedule of events: THE ARTHRITIS FOUNDATION MOVING WOMEN LUNCHEON May 6, 2011 at the Renaissance Esmeralda Hotel THE 8' ANNUAL ARTHRITIS WALK December 3, 2011 at the Palm Desert Civic Center Park N 128 11. Do you charge admission, membership fees, dues, etc? _x Yes _x_ No If yes, please describe: The majority of the programs and services offered by the Arthritis Foundation are at no -cost, there are a few locations where classes are offered at a low cost ($3). Please note that if any participant is not available to pay, the Arthritis Foundation offers a scholarship program which allows the participant to attend free of charge. 12. What are your other sources of revenue for this funding year? For the Life Improvement Programs, the CV Branch also seeks underwriting from local businesses and requests that the hosting facility pay a portion of the Instructor's stipends. The Arthritis Foundation also requests that hosting facilities assist with heating of pools, or providing a room for classes at no charge. In that way, true partnerships are formed with local entities to insure that programs have longevity and to continue to maximize our outreach and service delivery to all LaQuinta and valley residents. Source Desert Healthcare District (oendinal Amount $87,000 Gilliland Trust $60,000 Champion Volunteer Foundation $2,500 City of Rancho Mirage (oendina) $15,000 Anthem Blue Cross $17,000 Desert Reaional Medical Center $20,000 JFK Memorial Hospital $5,000 Stryker Orthopedics $20,000 Star Orthopedics $5,000 Wal-Mart $25,000 Abbott Pharmaceutical $5,000 Pfizer Pharmaceutical $5,000 Total Needed $ 500,000 Total Received $ 289,000 Balance $ 211,000 13. Amount of money requested from the City of La Quintal $5,000 12g 14. Has your Organization been funded by the City of La Quinta previously? _x_ Yes No If yes, when? 2009/2010 15. Please provide the name and address of the bank in which the Organization's funds are kept: Comerica 1650 Ximeno Ave. Suite #100 Long Beach, CA. 16. Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): Name: Title: Manuel Loya, President/Chief Executive Officer Mireya Pena Vice President, Community Programs and Services 17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. The Arthritis Foundation started right here in the desert in 1948, when a group of Rheumatologists met in Indian Wells to strategize on how best to serve their patients who suffered with arthritis. 63 years later, the National Arthritis Foundation, now based in Atlanta Georgia, is the leading organization funding research and development of life changing new treatments, procedures and medications for the growing population living with this devastating disease. Over 50 Million Americans live with doctor diagnosed arthritis and over 300,000 of them are children. There is over 120 different forms of Arthritis, such as Lupus, Lyme disease, Osteoarthritis, Rheumatoid Arthritis, Osteoporosis Ankylosing Spondylitis, even Gout and Carpel Tunnel fall under the umbrella of Arthritis. With so many diseases, and with the population of our desert consistently on the rise, we need to help these people!!! Sadly in our valley we only have 4 Rheumatologists, Dr. Joel Hirschberg, Dr. Maria Greenwald and Dr. Michael Lovy, and new to the desert is Dr. Sheri Hsu (NO Pediatric Rheumatologists.) Although each of these Rheumatologist are very good at what they do, they are overwhelmed with patients, it takes the average new patient nearly 3 months to get in to see one of these doctors, which is why the Arthritis Foundation's Programs and Services are so vital to the residents of our valley. When a participant joins one of these programs they see immediate results. They begin to make friends with others who deal with similar issues; they also see how much their lives have improved not only physically and emotionally, but also financially, because they have less doctor visits! Through the action of movement they feel less pain and have less inflammation, through the techniques taught in the Self -Help Program they learn to manage stress, fatigue and gain a greater understanding of self -efficacy. 130 .,a 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. The Arthritis Foundation Programs and Services are available to anyone, but are designed for people suffering with arthritis, no matter their age, socio-economic status, type of arthritis or their gender. Although The Coachella Valley Branch of the Arthritis Foundation takes pride in offering so many classes throughout our valley, there is still a great need to expand these programs, especially "down -valley" in the City of LaQuinta, Indio and other surrounding cities. All programs are taught by Arthritis Foundation Nationally Certified Instructors. On a quarterly basis, these instructors gather information from class participants by requesting them to fill out forms and surveys as requested in grant protocols. These Nationally Certified Instructors teach The Life Improvement Exercise and Educational Programs by utilizing National Instructor Manuals that are designed to achieve class consistency. Surveys will periodically be distributed to class participants who will gather information on age, gender and ethnicity. Class attendees are also required to sign a waiver for liability purposes in order to attend Arthritis Foundation classes. 19. Marketing/Media Plan. If you are applying for an Economic Development / Marketing grant and your request for funding is above $5,000, you must submit a detailed marketing/media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online, public relations, and signage) and describe how those promotional efforts will benefit the City of La Quinta. 20. Attach copies of the last three months bank statements for the Organization's checking and savings account. 21. Attach a copy of your Program Operating Budget for the current year. 22. Non-profit Organizations must attach a copy of the organization's current IRS Form 990. .4 131 ATTACHMENT 5 GRANT APPLICATION FISCAL YEAR 2011-2012 Name of Organization: Desert Samaritans for Seniors Amount Requested: $5,000 Contact Person: Doug J. Morin, CEO Mailing Address: P.O. Box 10967 City: Palm Desert State: CA Zip Code: 92255-0967 Work Telephone: 760-837-9066 Cell phone: N/A E-mail Address: doug(cDdesertsamaritans.org 501(c)3 Taxpayer I.D. Number: 33-0762300 Date Application Submitted: 9/7/1 1 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: X Community Services Support ($5,000 limit) Economic Development/Marketing and Sponsorships ($5,000 or less) Economic Development/Marketing and Sponsorships (above $5,000) What is the overall purpose or goal of your Organization? The purpose of the organization is to provide direct services and support to low income seniors age 60 and older who lack social supports and other resources and who are at - risk for poor quality of life outcomes including poor health and pre -mature institutionalization. The goal of Desert Samaritans for Seniors is to ensure the financial, physical, and psychological well-being of approximately 2250 underserved seniors in the Coachella Valley each year by providing services that meet their everyday needs for food, housing, financial stability, and personal connection. 2. How long has your Organization been in existence? 13 Years 9 Months 3. Describe in general the activities or services of your Organization: Desert Samaritans receives calls from eight to ten seniors a day, or approximately 2250 seniors a year, who are in need of assistance. They are often desperate by the time they call Desert Samaritans — out of food, without money for rent or utilities, or in need of transportation to a critical medical appointment. Seniors become clients through the initial phone call when an Intake Volunteer determines the senior's age and income. Callers meeting the age and income criteria are then connected to the bilingual Client Services Coordinator who conducts an in-depth assessment. Each client is then referred to the resources that will best meet their needs — senior centers, food banks, low cost senior housing, veteran's services, reduced -rate utility programs, transportation assistance, legal aid, low cost medication programs, and/or durable medical equipment suppliers. For those seniors with cognitive difficulties or whose cases are more complex, a Desert Samaritans social worker is assigned to the case. The social worker then conducts an in -home client needs assessment, develops an individualized care plan, and works with the senior to resolve the issues that are limiting their quality of life — locating low income senior housing, and/or accompanying them to social service agencies to facilitate initiation of services are two typical examples. 4. How many people does your Organization currently serve? No. of Youth. No. of Adults No. of Seniors 2250 5. How many people do you intend to serve during this Fiscal Year? No. of Youth No. of Adults No. of Seniors 2750 ,.p. 133 C VA How many people served during this Fiscal Year will be La Quinta residents? No. of Youth No. of Adults No. of Seniors 100 How many paid employees/volunteers does your Organization employ? Full time employees 4.5 Part time employees Volunteers 50 8. Describe how your Organization is managed and governed: Desert Samaritans is governed by a volunteer Board of Directors and a CEO who provides daily operational oversight, is responsible for achieving the organization's annual fund development, marketing, collaborative and other strategic goals, and reports to the Board. The Board provides fiduciary and strategic oversight to the organization. 9. Please provide information on your Executive Board members or contact person: Name Doug J. Morin Title Home Address Phone Chief Executive Officer N/A 760-837-9066 10. What is your annual schedule of events, and during what months does your Organization operate? Desert Samaritans operates 12 months out of the year. Fundraising events are planned for throughout the year. 11. Do you charge admission, membership fees, dues, etc? Yes If yes, please describe: 12. What are your other sources of revenue for this funding year? Source: Foundation Grants (Committed) Foundation Grants (Pending) Fundraising Events ($25,000 Received) Amount: $48,100 $128,872 $193,750 4 134 13 14. 15. 16. 17 Contributions ($13,000 Received) $100,000 Total Needed $5,000 Total Received $86,100 Balance $91,100 Amount of money requested from the City of La Quinta? $5,000 Has your Organization been funded by the City of La Quinta previously? Yes X No If yes, when? Please provide the name and address of the bank in which the Organization's funds are kept: Palm Desert National Bank, Palm Desert, CA Please provide the name and title ofthose individuals authorized to sign on the Organization's account (must provide at least two individuals): . Name: Barry K. Williams Andy Duvall Title: President President -Elect Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. Approximately 10,000 people turn 65 everyday in the US. In the city of La Quinta, 23.1 % of the population is over age 60 (US Census, 2005-09 American Community Survey). Last year, DSFS served 47 La Quinta residents in need with 113 services. In the Coachella Valley, over 33,000 senior residents live on incomes of $25,000 a year or less (Based on the California Elder Economic Security Standard Index, a single senior renter in Riverside County would require $21,645 just for basic needs); almost 44,000 seniors lack Medicare Supplemental Insurance and over 24,000 seniors do not have coverage for some or all of their prescription drugs; 12,307 seniors report cutting the size of or skipping meals because there was not enough money for food; and over 14,000 seniors reported needing support in the areas of utilities, food, financial, transportation, and home health care in the past 12 months (2010 Community Health Monitor, Eastern Riverside County's Comprehensive Health Needs Assessment). Funds received through the City of La Quinta will be used for direct client assistance and for case management services for low income, at -risk seniors aged 60 and older, 135 living.in La Quinta — specifically, for direct cash payment to third party providers and for case management services. Seniors without financial resources or transportation are at increased risk for food insecurity, poor health, and financial instability. Desert Samaritans for Seniors will meet the unique needs of these seniors by providing direct support through its grocery relief and delivery programs, transportation to medical appointments, and financial assistance for home repairs, durable medical equipment, and by underwriting moving costs to enable seniors to move to lower cost senior housing. Seniors will be referred to resources like reduced -rate utility programs, food banks, and low cost transportation services, and assisted in their home by Desert Samaritan social workers who specialize in assisting the geriatric population. 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. The goal of the Desert Samaritans for Seniors program is to provide 100 low income at - risk seniors aged 60 and older, living in La Quinta, with comprehensive case management services that improve their quality of life, financial stability, and health, and reduce their risk for premature institutionalization. 100 low income at -risk seniors living in La Quinta will benefit from the use of funds by the Desert Samaritans for Seniors Program and will directly benefit in the following ways: Improved Health — Seniors report improved access to health and health benefits because they have been assisted in obtaining an appropriate medical insurance plan that enables them to affordably receive needed healthcare; and/or have increased knowledge of free transportation available to assists them, and can continue to maintain their health care appointments and medications. Improved Financial Security — Seniors report improved financial security because Desert Samaritans social workers helped restore their Medi-Cal benefits, obtain In - Home Supportive Services, assisted in enrolling them in California's Nursing Home Waiver Program, or obtain Social Security Disability Insurance, achieve a Hardship Exemption with the IRS, or any number of benefits and programs they may not have been aware they were eligible. Seniors also improve their financial stability via the information, referral, and advocacy to government and community programs that they obtain through the DSFS program. Improved Participation — Seniors report improved participation and social supports because they now have the capacity to seek or maintain employment, participate in senior center activities, or other quality of life opportunities due to improved health and awareness of transportation resources for low income and/or disabled seniors. Improved Self -Sufficiency — Seniors report improved self-sufficiency and financial 13 6 stability because they have been assisted in moving to lower cost senior housing,lor have enrolled in programs offering reduced rates for energy and utilities, and know where to participate in a food bank program, or who to call if there is a dispute regarding Medi-Cal or veterans benefits. Avoidance of Costly Institutionalization - Senior clients benefit when they are able to age -in -place and maintain their family ties and social supports. The in -home social worker visit and assessment is a model of person -centered care that also helps seniors maintain connection with the community - which some studies have shown may decrease risk of institutionalization by almost half. (There's No Place Like Home: Models of Supportive Communities for Elders, CHCF, 2009). 19. Marketing/Media Plan. If you are applying for an Economic Development / Marketing grant and your request for funding is above $5,000, you must submit a detailed marketing/media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online, public relations, and signage) and describe how those promotional efforts will benefit the City of La Quinta. 20. Attach copies of the last three months bank statements for the Organization's checking and savings account. 21. Attach a copy of your Program Operating Budget for the current year. 22. Non-profit Organizations must attach a copy of the organization's current IRS Form 990. ATTACHMENT 6 GRANT APPLICATION FISCAL YEAR 2011-2012 Name of Organization: i Y)E R (A T ES ASSOC I Amount Contact Person: City: Vt� I YY\ 1) eS-c-EF� Stater P Zip Coder of 5 S Work Telephone: 1 _ `b B� — 3LI a L♦ (f U Cell E-mail 501(c)3 Taxpayer I.D. Number: Date Application 15. ad 1 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. J N. ' 138 CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: Community Services Support ($5,000 limit) Economic DevelopmentlMarketing and Sponsorships ($5,000 or less) Economic DevelopmentlMarketing and Sponsorships (above $5,000) What is the overall purpose or goal of vour Oraanization? ()ON-t ©ha 1 \ �, 1 2. How long has your Organization been in existence?Years Months 1-UCQ \V \-1 `► n 'VA-1 t Co cLe h Q k t \ i(x 0C ,-1 - (C J( 3. Describe in general the activities or services of your Organization: �ecU-5 5e ,e a �-}tQQ k men � e r a 4. How many people does your Organization currently serve? -T r\ ,� i9 e r'S 1 cl firee No. of Youth 10,000 No. ofAdults g0,o00 No. of Seniors 576,1000 5. How many people do you intend to serve during this Fiscal Year? C O oath j l No.-ta oP G ct� ao e F� c� S No. of Youth 1rClQC� No. of Adults DOC3 No. of Semo ©C� 6. • How many people served during this Fiscal Year will be La Quinta residents? No. of Youth 100 No. of Adults q00 No. of Seniors 5 Oy 7. How many paid employeestvolunteers does your Organization employ? Tr, V� I e I '`' I Full time employees Part time employees I Volunteers C 139 91 0 Describe how your is managed `�\nd governed: A -'�a r\ F--��r no rr N, c-% n - q <� - cn 1 sec V 0�-Fiee - 1 RjII -kMe :!�) A -CA �-F I�: �t one SA-q�P�. C C-q I Ok, C)-k CCM, C�oZe.ns c T ©Iu n Te-er; s Please provide information on your Executive Board members or contact person: Name Title Home Address Phone 10. What is your annual schi Organization operate?-51 `F60A aeeL)Qc= - V tNTI-}e Q Of The Ca mo "no, � S pep ©u � " l '- o oiA �'l eC h 4 11. "Do you ch rg�`admission If yes, please describe: _ c --� 6 o- of everts; and during what e- JOUr- ( P2lL -galas Cad Svu� r -0(1)V ' )eCSAC mi Nei I)AFa I 3 i3 Y « - V cr Yt 1 tS alb � oo ��e I- ej nurship fees, dues, etc? Yes No 12. What are your other sources of revenue for this funding year? 'N, APL Source Amount 114e -b � o'� UVla $ a 0 oao e� e ibisMe 1©, © d (] L I5QV\ V)Ok-o Me A) ev, 3 hood hv►�d;r�dS o /c�(� �Hr- SAP Out 140 Total Needed $ 9y, O O 0 Total Received $ -0 , Cb OO Balance $ -j L� F 0!�)o 13. Amount of money requested from the City of La Quinta? $ , �r 14. Has your Organization been funded by the City of La Quinta previously? V Yes No If yes, when?' a 00 9 15. Please provide the name and address of the bank in which the Organization's are kept: DmoiAc , fill ICCQl m0V)�1-q 4nC-(, -tn - 16. Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): AG' Name: Title: Lffo a Fv Need Statement. Clearly and plainly state the speck, detailed reason or need for the requested funds and how these funds will be used, if awarded. V� 141 f3 Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, .please explain how the City of La Quinta and/or local businesses would be benefited. 19. Marketing/Media Plan. If you are applying for an Economic Development / Marketing grant and your request for funding is above $5,000, you must submit a detailed marketing/media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online, public relations, and signage) and describe how those promotional efforts will benefit the City of La Quinta. 20. Attach copies of the last three months fan statements for the Organi tion's checking and savings account. 1 O P0S 1 ri I e C S�� 5 1 S 0. nCk ioVAQ k L-I O t 3 Cc � © 6" j;21/\..��- j`2i ov �GLGe8 1 Y\ \t rA 21. Attach a copy of your Program Operating Budget for the current year. ^2. Non-profit Organizations must attach a copy of the organization's current f IRS Form 990. •N 142 Leslie Pepper To: Angela Guereque Subject: La Quinta Community Services Grant BOARD OF DIRECTORS See attachment included: SUMMARY OF ORGANIZATION ACTIVITIES The following is a description of our activities year-round, including our programs and special events. Our programs include: CAMP WANA KURA is a 4-day camp held annually in July at the Santee Lakes Recreation Preserve for children with type 1 diabetes. Every year,130 children, between the ages of 5-12 years old, attend Camp to learn how to self -manage their diabetes and experience a sense of normalcy — something which many of our campers crave but rarely experience. The combination of education and social interaction provide campers with life-long lessons and experiences. FAMILY LINK pairs newly diagnosed families with parent volunteers. Trained by the ADA, parent volunteers provide newly diagnosed families diabetes information, emotional support, and referrals to community resources, as well as facilitate communication of ADA activities. Family Link volunteers also cultivate relationships with diabetes health care providers and schools and strengthen relationships between families and these care providers. FOR TU FAMILIA is ADA's diabetes awareness and prevention program targeting the Latino community. In response to the disproportion rates of diabetes among Latinos (pqr capita) in our community, Por to Familia offers eight educational modules that teach Latinos and their families how to lead healthier and more active lifestyles. Bilingual materials are an integral component of the modules. WINNING AT WORK provides resources to increase diabetes awareness in the workplace and assists the Association in developing and strengthening relationships with community partners. Every November, the ADA celebrates AMERICAN DIABETES MONTH. Locally, the goal of the campaign is to raise awareness about diabetes treatment and diabetes complications in our community. To this end, we work with the media and community leaders on a variety of public relations and informational activities. As part of ADA's national effort to raise awareness about the seriousness of diabetes and its risk factors, our local office also participates in AMERICAN DIABETES ALERT DAY. Alert Day is conducted on the 4th Tuesday in March. Locally, the goal of Alert Day is to widely distribute and promote diabetes risk tests through media and community activities. Our special events include: STEP OUT: WALK TO STOP DIABETES raises funds to help prevent and manage diabetes, find a cure, and promote healthy and active lifestyles. By walking a few miles, participants bring greater awareness about diabetes to the community, their families, friends and work colleagues. Special recognition is given to Red Striders, people who self identify themselves as living with diabetes when they register. FATHER OF THE YEAR is our annual fundraising dinner honoring outstanding fathers and their families. Honorees are chosen for their ability to balance their family commitments, community activities and success in the business world. 143 One of the most unique bike rides in the country, TOUR DE CURE offers routes for all levels of cyclists and families and raises funds to stop diabetes. Special recognition is given to Red Riders, people who self identify themselves as living with diabetes when they register. PROBLEM/NEED Diabetes is a health epidemic because it is a common, serious and costly disease. Diabetes Is common„. Diabetes affects people across all ethnic, age, and socioeconomic lines yet it affects some communities more than others. For example, In Riverside and San Bernardino Counties approximately 300,000 people have diabetes, and Latinos (per capita) and Native Americans (per incidence rate) are at higher risk for developing type 2 diabetes. According to statistics released by the Centers for Disease Control in 2011, Latinos are nearly 2 times more likely and Native Americans are over 2 times more likely to develop diabetes than non -Latino whites. Moreover, 1 out of 2 children born in these communities after 2000 will develop diabetes in their lifetime. Effective prevention and early detection methods exist but Latinos and Native Americans generally do not receive culturally competent and/or linguistically appropriate services.. According to the Center for Health Policy Research at the University of California, the reasons for this gap are multiple and complex. They include: socioeconomic factors, demographic changes, lack of knowledge of the English language; medical insurance status, and lack of access to chronic disease awareness and prevention services. Sedentary lifestyles, unhealthy food choices and an overabundance of junk food also perpetuate the rise of incidence rates. Diabetes Is serious„. On a daily basis, people with diabetes cope with an incurable disease that requires a tremendous amount physical and emotional support. They must work diligently to care for themselves, because if unmanaged, their diabetes can later develop into serious diabetes -related complications including heart disease, stroke, retinopathy, kidney failure, and nerve damage which can lead to amputations. People with diabetes are 2-4 times more likely to develop heart disease, and heart disease and stroke account for 65% of deaths among people with diabetes. Diabetic retinopathy causes 12,000 to 24,000 new cases of blindness each year. Diabetes -related neuropathy is the leading cause of end -stage renal disease (ESRD) or kidney failure. ESRD requires patients to undergo dialysis or receive a kidney transplant in order to live. Diabetes also causes nervous system disease which leads to impaired sensation or pain in the hands and feet, and finally severe nerve damage which can lead to amputations. Diabetes is costly_. Compared to the overall population, medical expenses are twice as high for people with diabetes. The Centers for Disease Control estimates that $174 billion is spent annually on direct and indirect costs related to diabetes. Project Start / End Date January 02 through December 31 of each year Description of Population Funds received for the Walk would support the American Diabetes Association's effort to provide education, information, advocacy and other programmatic support to all people affected by diabetes in the Riverside area. Describe the activity for which grant funds are being sought. STEP OUT WALK TO STOP DIABETES: Step Out Walk to Stop Diabetes is our annual signature walk. Our walk will be held on Saturday, November 12, 2011 at the La Quinta Resort & Club and proceeds will fund diabetes research, education, advocacy and support our local programs such as Camp Wana Kura, Family Link, Por to Familia, Winning at Work, American Diabetes Month and American Diabetes Alert Day. 144 Please describe how your project supports the overall goals of Coachella Valley program focus in which you are applying for? Our projects support the goals of our Coachella Valley program focus because diabetes is most serious and deadly disease, especially among the Hispanic, Native Americans, and seniors in our community. Step Out: Walk to Stop Diabetes specifically complements the ADA's priorities because it raises public awareness on the growing incidence of diabetes and extends critical messages on diabetes prevention in our community while also funding local programs which achieve measurable outcomes. What are the goals & objectives of the proposed activity? The goals of Step Out: Walk to Stop Diabetes is to raise the greatest amount of funds and recruit the greatest number of walkers to support the local programming of the American Diabetes Association. To achieve this goal, we have set the following objectives: 1) register over 600 participants and 2) raise over $90,000.00 . What are your methods/strategies for carrying out the proposed activity? Our strategies to achieve our goals and objectives for Step Out: Walk to Stop Diabetes are:1) to identify volunteers to support our year-round and day -of activities; 2) to secure a high profile community leadership to engage the corporate and business community, and 3) to publicize and promote the event through media and advertising. What are the plans for evaluating the impact and success of the proposed activity? To evaluate the success of Step Out: Walk to Stop Diabetes we conduct an online evaluation to participants, volunteer and vendors and review the information we received with our Walk volunteer planning committee. What other sources of funding are being sought for the project and how will the organizations sustain the project once funding has concluded? For the 2011 Walk, we have already received funding and/or commitments from the Agua Caliente Band of Cahuilla Indians, Desert Regional Medical Center, Eisenhower Medical Center, Kaiser Permanente , Desert Oasis Health Care and Novo Nordisk. We also intend to approach new sponsors and past sponsors including Rite Aid, Walgreens, CVS, Wal- Mart and the City of La Quints! How will the organization acknowledge a gift, should it be approved? For support of Step Out: Walk to Stop Diabetes, the City of La Quinta would receive the following benefits: Logo on event shirts, walker packets and printed participant communications; Logo and/or feature hyper -link on the local ADA Step Out website;10'x10' display booth/tent at event if desired (at no additional charge, must reserve in advance); ADA will host one session Lunch'n Learn on diabetes -related topics at your location; Access to diabetes informational materials for educating employees; Display company banner at event; Opportunity to participate - insert in an ADA mailing to donors, volunteers and event participants -1x; Right to insert your company's promotional item or information in walker "goody bags"; Right to sample at the event; Right to co-create/co-brand ADA-themed informational materials or merchandise for public giveaways, employee education or fundraising; Recognition as a sponsor for the event given at Business Community Meeting and Team Rally; How did you learn about our giving program? ADA has submitted and received a sponsorship request in 2009. Leshe Pepper P.O. Box 13611 Palm Desert, CA 92255 p: 888-342-2383 x 7440 f: 760-301-8048 145 ATTACHMENT 7 W-1 owl Li "IW GRANT APPLICATION RSCAL YEAR 2011-2012 Name of Organization: About Families, Inc. Amount Requested: $2 000 Contact Person: Matthew Gonda or Joanna Whitlow Mailing Address: PO Box 5604 City: La Quinta State: CA Zip Code: 92248 Work Telephone: 760-342-7400 Cell phone: 805-453-0592 E-mail Address: Joanna(aformomsandbabies.com 501(c)3 Taxpayer I.D. Number: 27-5411622 Date Application Submitted: 9-23-11 Applications will receive consideration without discrimination because of race, co►or, religion, sex, age, national origin or disability. CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: X Community Services Support ($5,000 limit) Economic Development/Marketing and Sponsorships ($5,000 or less) Economic Development/Marketing and Sponsorships (above $5,000) 1 What is the overall purpose or goal of your Organization? About Families, Inc. is a non-profit organization in La Quinta, California. Our commitment is to increase awareness and advance education concerning the emotional, mental and physical challenges families experience. We provide the facilitation of positive change in the area of support and resources provided to families. 2. How long has your Organization been in existence? Approximately I year 3. Describe in general the activities or services of your Organization: About Families, Inc. is currently presenting free breastfeeding clinics by internationally certified lactation consultants, group therapy clinics by a ficensed marriage and family therapist, an annual Birthing, Bonding, and Breastfeedfng Conference, as well as facffitating mother support circles. We are also fn collaboration with other organizations to educate and train professionals in the postpartum and parenting support field. Additionally, About Families, Inc. is preparing to run the fifth annual La Quinta Fall Family Festival in Old Town La Quinta. 4. How many people does your Organization currently serve? No. of Youth > 100 No. of Adults > 500 No. of Seniors (Note — this does not include the anticipated 2, 000 to 3, 000 participants in the La Quinta Fall Family Festival) 5. How many people do you intend to serve during this Fiscal Year? 14 No. of Youth > 200 No. of Adults > 1,000 No. of Seniors (Note - this does not include the anticipated 2, 000 to 3, 000 participants in the La Quinta Fall Family Festival) 6. How many people served during this Fiscal Year will be La Quinta residents? No. of Youth > 100 No. of Adults > 100 No. of Seniors (Note - this does not include the anticipated 2, 000 to 3, 000 participants in the La Quinta Fall Family Festival who are likely 70 to 90% La Quinta residents) 7. How many paid employees/volunteers does your Organization employ? Full time employees 0 Part time employees 1 Volunteers 18 8. Describe how your Organization is managed and governed: About Families, Inc. is governed by a five member board of directors (one position is currently open). The board includes a local attorney, a local CPA, and two La Quinta business owners. The Board meets at least once a month. The Chairwoman of the board is an incredibly active Dou/a, Lactation Consultant, and birthing educator. The board is responsible for ensuring the Organization enters into fiscally and socially responsible activities while the chairwoman has direct oversight of volunteers, other educators, and conference and festival planning activities. 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Joanna Whitlow, Chairwoman, PO Box 5604, La Quinta, CA 92248 (805) 453-0592 Nikki Allen, Director, 73525 8 Paseo, #E-2516, Palm Desert, CA (760) 674-0998 Anna Geiger, Director, 79785 Hwy 111, La Quinta, CA (760) 347-4706 Matthew Gonda, Treasurer, 41076 Hanover St, Indio, CA (586) 484-5064 10. What is your annual schedule of events, and during what months does your Organization operate? dM • November 12, 2011 — La Quinta Fall Family Festival in Old Town La Quinta • March 2012 — Birthing Bonding and Breastfeeding Conference at Desert Regional Medical Center • Every Tuesday 10AM to 2PM (year-round) at Jadabugs in La Quinta — breastfeeding and childcare education clinic (free to public) • Starting October 2011 (2x/month) — Group postpartum therapy sessions hosted by a licensed marriage and family therapist (free to public) Recurring— various mother support circles (several per week) 11. Do you charge admission, membership fees, dues, etc? Yes X No If yes, please describe: 12. What are your other sources of revenue for this funding year? Source Amount Fundraising from Fall Family Festival $13, 000 Fundraising from Birthing conference $12, 000 Total Needed $ 27,000 Total Received (budgeted) $ 25,000 Balance $ 2,000 13. Amount of money requested from the City of La Quinta? $ 2,000 14. Has your Organization been funded by the City of La Quinta previously? Yes X No If yes, when? 6 149 15. Please provide the name and address of the bank in which the Organization's funds are kept: Altura Credit Union, 81096 Hwy 111, Indio, CA 92201 16. Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): Name: Title: Joanna Whitlow Chairwoman Matthew Gonda Treasurer 17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. About Families, Inc. needs additional funding to expand and enhance our programs. Currently our volunteers perform many duties without pay and spend out of pocket for educational materials. While we are fortunate to currently have free access to a meeting area in a business at Hwy 111 and Jefferson (by Costco) we are quickly outgrowing that space and don't have enough funding to allow our volunteers and/or board members to attend training conferences or purchase educational materials necessary to increase our reach. Funding from the City would allow us to train more volunteers and operate more programs within the city of La Quinta (which is where the majority of the families we assist come from). Further, funding would allow us to offer more classes and increase overall attendance. We currently serve approximately 20-40 new moms every 2-3 months (our moms usually attend clinics and other meetings for less than 3 months). Our goal is to double that, and the only way we can do that is to get more trained volunteers. 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. 10 1 150 These funds would be used to train volunteers in lactation consulting, postpartum support, and childcare education. Because of the nature of our programs and the business relationships we have cultivated we have minimal overhead and all the funds can go directly to improving and enhancing our programs. La Quinta /s a primary beneficiary of our work because all clinics are held in La Quinta and we hold the annual La Quinta Fall Family Festival in Old Town La Quinta every year. The other group of beneficiaries is the moms and children who attend these clinics and groups. We offer a unique service to mothers and provide a social assistance that /s unavailable elsewhere in the Valley. Many of the moms and children who attend live within the city limits of La Quinta. Our goal is to provide outstanding, free education for new moms who need help with breastfeeding, childcare, or postpartum depression. Through this we also desire to remove the stigma of postpartum depression and give moms who may be suffering from this problem a free, meaningful, and group based path to recovery. 19. Marketing/Media Plan. If you are applying for an Economic Development / Marketing grant and your request for funding is above $5,000, you must submit a detailed marketing/media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online, public relations, and signage) and describe how those promotional efforts will benefit the City of La Quinta. 20. Attach copies of the last three months bank statements for the 'Organization's checking and savings account. 21. Attach a copy of your Program Operating Budget for the current year. 22. Non-profit Organizations must attach a copy of the organization's current IRS Form 990. Note — we have submitted our application for approval as a 501(c)(3) organization with the IRS, however, we have not received our final determination letter from the IRS. We anticipate this should occur within the next 60 days. 151 ATTACHMENT 8 GRANT APPLICATION FISCAL YEAR 2011-2012 Name of Organization:_ Benjamin Franklin Elementary After School Program Amount Requested: $5000.00 Contact Person _Sandra (Sam) Klein Mailing Address:.77--800 Calle Tampico City: La Quinta State: CA Zip Code:92253 Work Telephone(760)393-5429 Cell phone_(760)799-5894 E-mail Address: sandra.kleinAdsusd.us 501(c)3 Taxpayer I.D. Number:83-0437402 Date Application Submitted: September 21, 2011 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. 152 CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: _X_ Community Services Support ($5,000 limit) Economic Development/Marketing and Sponsorships ($5,000 or less) Economic Development/Marketing and Sponsorships (above $5,000) What is the overall purpose or goal of your Organization? Franklin Elementary provides an after school activities program to all its students. The purpose is to provide enriching and educational activities in a safe environment from the after school until 6:00pm every school day. 2. How long has your Organization been in existence? 6 Years 3. Describe in general the activities or services of your Organization: We would like to provide a safe environment where children can blossom after the school day with arts, academic and athletic instruction. It is proven that children with a background in the arts also excel in academics. Not only will the children have a stimulating schedule, their self esteem will grow as well their connection to school. 4. How many people does your Organization currently serve? No. of Youth 600 No. of Seniors 20 5. How many people do you intend to serve during this Fiscal Year? No. of Youth 400 No. of Seniors 20 6. How many people served during this Fiscal Year will be La Quinta residents? No. of Youth 400 No. of Seniors 20 7. How many paid employees/volunteers does your Organization employ? Full time employees 0 Part time employees 4 Volunteers 10 153 8. Describe how your Organization is managed and governed: The Charger Power After school program is managed and governed by the school's School Site Council committee. Our After School Activities Director reports to the council on a monthly basis with regards to budget and activities. The council plays an active role is making any changes or suggestions to the program. This commttee includes: Kelly May, Franklin Principal Sam Klein, Director of After School & Librarian Chrissy Winchester, Project teacher Martha LaBerge, teacher Elaine Franke, teacher Maria Miller, parent Elaine Lockhart -Butts, parent Monica Rose, parent Mina Mendez, parent Cristina Gudino, parent 9. Please provide information on your Executive Board members or contact person Name Title Home Address Phone Desert Sands Unified School Board Members Michael Duran President 78-390 Palm Garden Place, La Quints (760)771-8755 Donald Gr fftth vP/Clerk 79-180 Bermuda Dunes Dr. Bermuda Dunes(760)771-8750 Gary Tomsk Member 54-991 Tanglewood, La Quinta (760) 771-8753 Jim Koedyker Member 81-328 Green St. Indio (760)771-8751 Matteo Monica ill Member 74-189 Peppergrass St. Palm Desert (760)771-8752 154 10. What is your annual schedule of .events, and during what months does your Organization operate? September 2011-June 2012 Charger Power Calendar of Events September 14, 2011 School Site Council 8:OOam September 27`" Parent Meeting 6:15 pm MPR Save our After School Program Agenda Fundraising Option sponsored by the PTO Grant Proposal to the City of La Quinta Class & Club interest List sign ups Power Point September 29, 2011 School Site Council 8:00 am October 1, 2011 Palm Desert Relay for Life Performance 2:00-4:OOpm October 3, 2011 Clubs & classes begin this week October 28, 2011 School Site Council 8:OOam November 17, 2011 School Site Council 8:OOam November 26, 2011 La Quinta Resort Tree Lighting 4:OOpm Entertainment December 2011 Indio Tamale Festival Parade December 2, 2011 City of La Quinta Tree Lighting 6:OOpm Performance December 10 & 17 Gardens of El Paseo (time TBA) Performance 155 December 13 & 14 7:OOpm Franklin Elementary Holiday Musical January 7, 2012 Open Call McCallum Theater Entries due January 4-6, 2012 Club & class registration January 9, 2012 Clubs & classes begin this week January 26, 2012 School Site Council 8:OOam February 2012 City of La Quinta Youth festival February 24, 2012 School Site Council 8:OOam March 2012 La Quinta Relay for Life Performance March 2012 March 22, 2012 School Site Council 8:OOam April 2012 City of La Quinta Birthday April 27, 2012 School Site Council 8:OOam May 2012 Franklin Spring Concert Franklin Ballet & Piano recital May 24, 2012 School Site Council 8:OOam June 4, 2012 Last week of after school clubs & classes 156 11. Do you charge admission, membership fees, dues, etc? Yes _X_ No If yes, please describe: In previous years we have a charged a minimal fee for children to attend and participate in our after school activities. This year we unable to charge funds to cover the costs of the programs because of new legislation that will not allow schools to charge these fees. 12. What are your other sources of revenue for this funding year? Source Amount PTO Fundraiser $2000.00 Total Needed $7000.00 Total Received (estimate upcoming fundraiser) $2000.00 Balance $5000.00 13. Amount of money requested from the City of La Quinta? $5000.00 14. Has your Organization been funded by the City of La Quinta previously? X No 15. Please provide the name and address of the bank in which the Organization's funds are kept: Rabobank 59120 Avenidas Bermudas, La Quinta 16. Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): Name: Title: Patti Davis PTO President Eugene Ramos PTO Treasurer 17. Need Statement. Clearly and plainly state the specific, detailed reason or need 15 for the requested funds and how these funds will be used, if awarded. Budget Each class incurs a charge of $22.00 for the instructor Materials $434.00 (including costumes, printing of programs and posters, art materials and awards) 149 days x 2 classes a day $6566.00 Total $7000.00 ($6000 is being requested by City of La Quinta) Sample schedules Fall 2011 Mondays Tuesdays Wednesdnvs Tuersdays Fridays 1:00- X *Holiday v /� v /� v /� 2:30 Musical Choir 1:00- X Football /� X v /� v /� 2:30 3:00- *Ballet *Art *Cheer *Holiday *Keyboards 4:00 Musical advanced Choir *Keyboards *Art Football *Jam Beginner Session 4:00- 4:20 Recess **4:30- Story time Book Book *Holiday Story time 5:45 Club Club Musical (speaking arts) ,N? 158 Winter/Spring 2012 Mondays Tuesdavc Tti,. A .. 1:00- X *Intermediate X wJww X J 1 114Q J X 2:30 Choir 1:00- X Basketball X X X 2:30 3:00- *Ballet *Art *Keyboards *Primary *Keyboards 4:00 intermediate Choir advanced *Keyboards Ballroom *Lego *Clay *Jam beginner Session 4:00- 4:20 recess **4:30- Story time Book Club Book Club Story Book Club 5:45 time *These are classes we need the funding for. **parent pick up between 5:45-6:00 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. Our goal is has many benefits that include our students, families, senior citizens and the general population of La Quinta. Our students will have available to them at no cost a highly sought after program that fits the needs of children including education in the arts, athletics and academics. These children will become more well rounded and have an increased sense of community. Everyone can participatel 159 The families will have peace of mind knowing that their children will have a safe place to be after school that is not financially restraining. In previous years we have collaborated with the La Quints Senior Center. Member of the Go/dentones Choir rehearse with our intermediate choir and participate in performances. Franklin Elementary after school performers are very active in all La Quinta community events. We have participated and performed at the following: • La Quinta Birthday Picnic • La Quints Youth Festival • La Quints Tree Lighting • La Quinta Library Art Reception • La Quinta Library "An Evening with Friends" • La Quints Cancer Society Relay for Life • La Quints Resort Tree Lighting(provided entire entertainment package) • Fresh & Easy Opening We have also promoted the City of La Quints by providing performances in the following venues in the Coachella Valley. • Tamale Festival Parade (Three 1st prize winning parade entries) • Coachella Light Parade • Palm Desert Relay for Life • Gardens of El Paseo Holiday Shows • McCallum Theater Open Call performance (2 finalists the past 2 years) • Palm Springs Convention Center National Boost Conference (This is the National Conference for all after school providers in the country.) 19. Marketing/Media Plan. If you are applying for an Economic Development / Marketing grant and your request for funding is above $5,000, you must submit 16 detailed marketing/media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online, public relations, and signage) and describe how those promotional efforts will benefit the City of La Quinta. 20. Attach copies of the last three months bank statements for the Organization's checking and savings account. Please see attached. 21. Attach a copy of your Program Operating Budget for the current year. Please see attached. 22. Non-profit Organizations must attach a copy of the organization's current IRS Form 990. Our PTO has not been required to submit this form because it has always made less than the requirement. If we need to provide one for your records we will obtain a form and complete it. 161 ATTACHMENT 9 City of La Quinta Grant Application Fiscal Year 2010-2011 Name of Organization: Hidden Harvest Amount Requested: $5,000.00 Contact Person: Christy Porter Mailing Address: PO Box 266, Coachella, CA 92236 Work Phone: 760-398-8183 Cell Phone: 760-413-9685 E-Mail Address: Christy@hiddenharvest.ora 501(c)(3) Taxpayer ID Number: 33-0821743 Date Application Submitted: q w i / 162 City of La Quinta Grant Application Hidden Harvest Please check which grant funding you are applying for: _X_ Community Services Support _ Economic Development / Marketing and Sponsorships 1. What is the overall purpose or goal of your Organization? Hidden Harvest's mission is twofold —1) to hire low income farm workers at $10 per hour (above prevailing farm wage) and 2) to "rescue" or glean fresh, healthy and locally grown food from farmers' fields and local packing houses to feed the poor and hungry. Our win -win solution gives millions of pounds of vegetables and fruits a second life and thousands of families a healthy meal —while employing the working poor. We are the only produce rescue organization in the United States that pays a wage to harvest crops left in farmers' fields. There are other gleaning organizations in the country, but they rely on volunteer field workers, and harvest fewer pounds of produce. In 2011 Hidden Harvest celebrates 10 years of operation and 10 million pounds of produce "rescued" and given a second life to meet the nutrition needs of the poorest of our neighbors. Hidden Harvest is the only significant source of produce for food banks and pantries in the Coachella Valley. We provide targeted, refrigerated delivery to over 60 agencies that serve the hungry in Eastern Riverside County. 2. Now long has your Organization been in existence? Hidden Harvest is celebrates its 10`h anniversary and 10 million pounds of produce rescued in 2011. 3. Describe in general the activities or services of your organization. Hidden Harvest's primary program is to provide, for free, fresh and healthy produce to more than 60 Coachella Valley agencies that serve the poor and hungry through our targeted and refrigerated delivery. (based upon days of service and number of individuals served) These agencies include food banks, soup kitchens, after school programs and day care programs for low income children. There is never any charge for our produce or our delivery. "Got Citrus" is Hidden Harvest's citrus rescue project. The Coachella Valley landscape is dotted with the bright yellows and oranges of ornamental citrus trees. This was a valuable source of Vitamin C has perennially gone to waste — directly to the landfill. "Got Citrus" is a project that allows homeowners to salvage their unwanted fruit and place it in collection bins which are conveniently 163 City of La Quinta Grant Application Hidden Harvest located in six local cities. HH collects the fruit from these bins throughout the week and distributes this fruit, along with our other fresh produce, to local agencies. Additionally, we have two projects designed to deliver our fresh, local and free produce to the doorsteps of targeted, low income communities. Our 12 monthly Senior Markets (6locations, 2 times a month) are held in low income senior apartment complexes (including one in La Quinta), or senior centers in low income communities. These are farmers' market style vegetable stands where the shopping is free. Once a month we hold a similar event that we call Healthy Fair at a low income school where the families can "shop" for fresh produce at no charge. (99% of this school's student body qualify for free or reduced lunch) 4. How many people does your Organization currently serve? Hidden Harvest is currently providing fresh produce for over 45,000 people per month via our 60+ client agencies that directly serve the needy and through our programs throughout Coachella Valley. We serve approximately 1,000low income seniors every month through our Senior Markets. S. How many people do you Intend to serve during this Fiscal Year? The number of people needing emergency food has been increasing each year for the past three or four years. We anticipate the number to increase, or at least stay the same (45,000 per month) for the fiscal year 2011/12. 6. How many people served during this Fiscal Year will be La Quinta residents? 7. How many paid employees / volunteers does your organization employ? Full time employees _4_ Part time employees _1_ Volunteers _70 S. Describe how your organization Is managed and governed. Christy Porter, the founder of Hidden Harvest, is the Executive Director and as such is in charge of the day to day management of the business. The Board of Directors currently consists of thirteen members, and one ex-officio member. The BOD meets once a month to review the finances and consult with Christy on new and existing projects, as well as provide direction for future growth. HH board members generously donate 100% of our Admin. costs every year. .. 164 Caty of La Quinta Grant Application Hidden Harvest 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Ross Escalette President 74-260 Desert Tenaja Trail, Indian Wells, CA 760-341-6203 Stephen Berkley Vice Pres. 50-265 Hidden Valley Trail So., Indian Wells, CA 760-674-2100 Ron Gother Secretary 74-704 Arroyo Drive, Indian Wells, CA 760-674-9080 Valerie Gwyn Recording Sect. 46-750 E. El Dorado Dr., Indian Wells, CA 760-837-3613 10. What Is your annual schedule of events and during what months does your organization operate? Hidden Harvest is a year round business, looking for sources of fresh produce from local farms and packing houses, and delivering to the food pantries and agencies that we serve. 11. Do you charge admission, membership fees, dues, etc? NO 12. What are your other sources of revenue for this funding year? BOD contributions $ 95,000 General Public donations $155,000 Grants $295,000 Total Needed $542,053 Total Received $545,500 Balance $ 3,447 (per approved 2011/12 FY budget) 13. Amount of money requested from the Gty of La Quinta? $5,000.00 14. Has your organization been funded by the city of La Quinta previously? NO 15. Please provide the name and address of the bank in which the organization's funds are kept. Wells Fargo, Palm Springs, " 165 City of La Quanta Grant Application Hidden Harvest 16. Please provide the name and title of those individuals authorized to sign on the organization's account (must provide at least two individuals): Name Title Christy Porter Executive Director Ross Escalette Board President 17. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. We are requesting funds from the City of La Quinta to assist in our ongoing services to La Quinta residents in two main areas. 1) The Citrus Rescue Project where we pick up extra and unwanted citrus fruit from bins located at La Quinta Library parking lot, bring it back to our warehouse for sorting, packing and refrigerated storage until it is distributed, along with other gleaned produce to over 60 client agencies valley wide. 2) Free, fresh produce distribution to food pantries, and other agencies that serve the poor and needy in and around La Quinta. This includes a free mini produce market specifically for low income seniors, held twice a month in La Quinta. Both of these activities are on -going and valley wide, and as such are part of our larger mission. Please see attached full descriptions of the Citrus Rescue Project and the Senior Mini Markets project. 18. Indicate who will benefit from the use of these funds, and how they will benefit. Low income, needy La Quinta residents who are seeking food assistance at local valley food pantries receive healthy, fresh produce that Hidden Harvest provides to these agencies. Low income seniors in La Quinta are benefiting from our Free Senior Markets which are held twice a month in La Quinta. For many very low income seniors, our free produce is their only source of fresh fruits and vegetables because they cannot afford the average retail price of over $2.00 per pound for fresh produce. The health benefits of eating fresh fruits and vegetables are well known, but there are many needy families and seniors who simply cannot afford to buy these higher cost items. 19. Marketing /Media Plan — N/A 20. Attach copies of the last three months bank statements for organization's checking and savings account. 21. Attach a copy of your program operating budget for the current year. 22. Attach copy of organization's current IRS 990 .N 166 Hidden Harvest Organization Background Hidden Harvest is a produce "rescue" organization that hires low income farm workers to go into farmers' fields to glean thousands of pounds of produce that are left behind after harvest. Hidden Harvest is the only gleaning organization in the nation that does not rely on volunteer harvesters (Based on the research of National Public Radio for a story on H.H.), but pays a wage to these harvesters and pays above prevailing farm wage ($10/hour as of 5/10). This win -win effort provides much needed additional money in the pockets of these low income workers and the freshest, healthiest food for our 60+food bank clients. We also "rescue" produce from local packing houses and in an effort to even out the supply of produce to our client agencies between local harvests, we purchase unsold truckloads for just the cost of freight. Hidden Harvest also works cooperatively with six local cities in the Coachella Valley, local home owners and resort and country clubs to systematically rescue and distribute hundreds of thousands of pounds of landscape citrus. Even a casual visitor to the Coachella Valley will notice that at every turn, there are hundreds of thousands of ornamental citrus trees lining the resorts, country clubs and gated communities. These trees are laden each season with nutritious grapefruit, oranges, lemons and tangerines that - until our efforts- were left on the trees as "decoration" until they began to rot and were then thoughtlessly tossed into the landfill. In 2011 alone, Hidden Harvest rescued a half million pounds of these Vitamin C rich products and delivered them to the needy. All produce is distributed free of charge to over 60 agencies that serve the poor throughout Coachella Valley. To date, Hidden Harvest has rescued over ten million pounds of produce that would otherwise have been plowed under or thrown away and has given it a second life on the tables of the needy. Through our projects, like Senior Markets and Healthy Fairs and our client agencies, we serve approximately 45,000 people per month. Founded in 2001 by our Executive Director, Christy Porter, Hidden Harvest has grown from 179,000 pounds of produce rescued in 2001 to over 1,500,000 pounds gleaned in 2010. Hidden Harvest is the only significant source of produce for -food banks and pantries in the Coachella Valley. In 2011 H.H. will celebrate 10 years and 10 million pounds of rescued produce. Hidden Harvest has won a number of prestigious awards, including the Peter F. Drucker Nonprofit Innovation Award (2008) and Ms. Porter was a Minerva Award winner in 2007. The Minerva is awarded by California's First Lady, Maria Shriver to five California women who "recognized a problem or challenge, identified a solution, and pursued it with courage, perseverance and compassion." At its core, Hidden Harvest is a public health initiative, fighting not only hunger in our community, but because of the health benefits of our produce in deterring diabetes, hypertension, obesity, heart disease and much more. 167 Hidden Harvest Senior Mini Produce Markets A recent study released by UCLA (Feb, 2009) indicated that over 50% of eastern Riverside County seniors (65 years and.older) that are living alone lacked sufficient resources to feed themselves adequately. Hidden Harvest has always been committed to serving our community's senior residents and would like to be part of the solution to this problem. Evidence is clear that a healthy diet, which includes fresh fruits and vegetables, is especially important to seniors who may already have health conditions such as cardiovascular disease, diabetes or osteoporosis, and is helpful in maintaining good health and strong immune systems. The Senior Farmers Markets project takes fresh and healthy produce directly to the at -risk, in need senior citizens where they live. Hidden Harvest staff and volunteers set up "farmers market" style rolling carts in low income senior housing complexes (designated Section 8) and at senior centers in low income neighborhoods where residents are able to "shop" for free among the displays of fresh produce - often as many as 12-14 fresh items. The seniors can pick and choose just the items they desire, in the quantity they desire, all for free. Each senior shopper goes home with an average of 13 pounds of fresh fruits and vegetables each month — a value of $25.87 to each senior, when the average retail cost of the same produce is at least $1.99 Lb at the grocery store. (USDA puts the average retail cost of produce at $2.19) We currently bring our markets to six locations, twice a month. We have a waiting list of over 30 Section 8 senior complexes in the Coachella Valley that need our fresh produce markets. Locations as of May, 2011: Indio Senior Center-120-150 shoppers 2 x per month Desert Hot Springs Senior Center - 50-70 shoppers 2 x per month Vista Serena Apts, Palm Springs - 40-50 shoppers 2 x per month Mountain View Apts, Cathedral City - 90-120 shoppers 2 x per month Seasons Apts, La Quinta - 50-70 shoppers 2 x per month 1st Baptist Church, North Palm Springs — 50-70 shoppers 2 x month One of the unintended outcomes from these free markets is that the shoppers are so appreciative of the element of choice, something often missing from supplemental food distribution. We see that these markets provide more than mere produce shopping. There is a social benefit of the conviviality of meeting up with their neighbors on a regular basis, sharing recipes and visiting with each other. Additionally, the increased physical activity of walking back and forth to the market location —just getting outside their apartments to enjoy the fresh air two times a month has its own health benefits. M Got Citrus? - Hidden Harvest's Citrus Rescue Project The Coachella Valley is dotted with orange and yellow globes hanging from hundreds of thousands of citrus trees from Desert Hot Springs to Mecca. Despite Coachella having been known as the "Grapefruit Capital of the World" during the 1920-40s, most of the citrus trees we see today in the Coachella Valley were planted as landscaping plants, and the fruit is a little used by-product. The Riverside County Agricultural Extension Service's rough estimate puts the amount of unharvested citrus each season in the CV at over 3 million pounds. Hidden Harvest's Citrus Rescue was born in 2008 with a brainstorming session at the City of Indian Wells. HH was seeking a solution to recover some of the community's extra and unwanted backyard fruit and the city was looking for an answer to the varmints that feast on the ripe citrus hanging from trees. We asked the city to set up a convenient drop-off somewhere on city property — a place where local residents could bring bags and boxes of the fruit from their trees that they didn't want or couldn't use. Indian Wells promoted the drop off bins (donated by Burrtec) and publicized the project in their newsletter and HH promoted the effort through our media contacts. A Vitamin C movement — Got Citrus? —was born. Through CVAG, Indian Wells challenged other cities in the Coachella Valley to participate and created a friendly rivalry in pounds collected by city. Now six cities are participating. Hidden Harvest makes our "citrus run" three days a week to all six cities. We have a full time driver just for citrus runs and citrus delivery to agencies from January through April. Each client agency receives lemons, oranges, tangerines, and grapefruit according to their needs and days of service. In many ways, our "Got Citrus?" program is almost too successful. Nothing Hidden Harvest has ever done has captivated the public like citrus rescue. Hidden Harvest's appeal to many is that is "rescues" or saves healthy food from being wasted. But not everyone in the Coachella Valley is aware of how large the agriculture industry is in the eastern CV. Everyone who lives here is aware of that the landscaped is covered with citrus trees, and everyone it seems, was bothered by the waste. The cities' drop off sites are busier than they have ever been. With new and vigorous promotions by some of the cities, especially Palm Springs and Rancho Mirage, citrus donations from the six city sites were very close to 300,000 pounds. Every single piece of fruit collected is brought back to the HH warehouse in Coachella to be sorted and boxed by our incredibly dedicated and energetic volunteers, who put in hours of work every week to keep up with the citrus "flow". Staff and volunteers roll the fruit down a wooden incline table (built by our foreman for this purpose) and the fruit's leaves and stems are removed and it is packed into thousands of boxes. Boxes are the only way that agencies can receive fruit. 169 The boxed fruit is then stored in our 7,000 ft. cooler while it waits to be delivered. HH serves approximately 60 client agencies that provide emergency food distribution to more than 45,000 needy and hungry people valley wide per month. We offer all our produce free of charge, including free and refrigerated delivery, targeted to each agency's service days. Our challenge at Hidden Harvest, as with all of our produce recovery, is managing the flow so that we provide a steady stream of product to our 60+ client agencies, but not deliver so much at any one time that they can't distribute it to their individual clients before it spoils. While this project is still exponentially cheaper than buying citrus for agencies and much better than throwing the fruit in the land fill, it does cost money to operate. Citrus Rescue will continue to be a major project for Hidden Harvest, and we expect it to grow and evolve, just as Hidden Harvest has done when the conditions and community needs warrant these changes and growth. • 170 h ' «L'llTi W11 L�7 T4ht GRANT APPLICATION FISCAL YEAR 2011-2012 Name of Organization: Insanity Snorts Amount Requested: $5,000.00 or any amount available Contact Person: John Ortiz Mailing Address: 43615 Reclinata Way City: Indio State: CA. Zip Code: 92201 Work Telephone: 760-272-7856 Cell phone: 760-272-7856 E-mail Address: ieweldateiohno-aol.com 501(c)3 Taxpayer I.D. Number: 45-0842M Date Application Submitted: August 31, 2011 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: X Community Services Support ($5,000 limit) Economic DevelopmenWMarketing and Sponsorships ($5,000 or less) Economic DevelopmentlMarketing and Sponsorships (above $5,000) 1. What is the overall purpose or goal,of your Organization? The overall goal and purpose for the Insanity Sports Girl's Fastpitch Softball Team is to provide financial support to the girl's on the softball team. 2. How long has your Organization been in existence?Z? Years �O Months 3. Describe in general the activities or services of your Organization: The activities and services that the Insanity Sports generally participate in are training in the field of softball so that the girls may pursue athletic scholarships in order to attend a college of choice. 4. How many people does your Organization currently serve? No. of Youth 11 No. of Adults 4 No. of Seniors 0 5. How many people do you intend to serve during this Fiscal Year? No. of Youth 11 No. of Adults 4 No. of Seniors 0 6. How many people served during this Fiscal Year will be La Quinta residents? No. of Youth 11 No. of Adults 4 No. of Seniors 0 7. How many paid employeestvolunteers does your Organization employ? Full time employees 0 Part time employees ,Q_Volunteers 4 8. Describe how your Organization is managed and governed: Insanity Sports is managed by a head coach and a secretary/treasurer. Decisions are made at meetings as to what is needed for the team and which softball tournaments to attend. 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Pon John Ortiz Head Coach/ President 43-615 Reclinata Way, Indio 760-272-7856 Michelle Melcher Secretary/ Treasurer 45520 Green Hills, La Qulnta 760-574-9"1 10. What is your annual schedule of events, and during what months does your Organization operate? Insanity Sports is a Travel Softball team and it operated year round from September to August with Fundraising activities taking place during this time. The softball team however, takes a break during the High School season which is March through May. 11. Do you charge admission,membership fees, dues, etc? Yes No If yes, please describe: Individual players pay a monthly fee of These fees pay for field lights, fields, and softball tournaments/showcases fees a 173 12. What are your other sources of revenue for this funding year? Source Team Car Wash Team Water Sale Total Needed $12.085.00 Total Received $ 1,250.00 Balance $10,835.00 Amount Estimated $1,000 Estimated $250 13. Amount of money requested from the City of La Quinta? $ 5,000.00 or any amount available. 14. Has your Organization been funded by the City of La Quinta previously? Yes x No If yes, when? 15. Please provide the name and address of the bank in which the Organization's funds are kept: Wells Fargo, Indio Branch 46020 Monroe St, Indio California 92201 16. Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals: Name: John Ortiz Michelle Melcher Ti_ t E Head Coach / President Secretary/ Treasurer 6 174 17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. Insanity Sports softball program is in need of many items. Many basic needs are needed. Each year the Coach must attempt to properly equip the girl's team. They prioritize the needs and many softball items and Tournaments are left out due to lack of money. Softballs, bats, helmets, uniforms, bases, and practice nets are just a few things that are needed on a continuing basis. All are expensive. If funds were awarded, our first priority would be to purchase the team uniforms, softball bags, and softball helmets. Another top priority would be to pay for tournament fees so the girls may be seen by recruiters and attain those college scholarships 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. Having the basic softball necessities and attending the highly ranked softball tournaments would benefit the Insanity Sports Girls Fastpitch Softball team. These essentials would benefit the girls on the team to better their odds at being seen and therefore recruited by a university scout. They are a group of girls that practice long and hard hours and are clearly serious about a future in a university atmosphere playing what they love By providing them with the necessities and tools with which to learn, practice, improve, and perform their talent of softball, we are giving them options for their futures. Many of our players are scholars as well s athletes and plan on attending college after graduation Many of our talented softball players have a real vossibillty of receiving scholarships to pay for their schooliniL while continuing to eniov the sport of collealate softball. Insanity Sports Girls Softball team is filled with serious dedicated players who have soent many Years on travel softball teams and going around the country in order to learn to compete at a higher level These players have as well spent Years Piavina for our Citv's Recreation League iLQSM This sport encourages all the players to keep the motivation to strive for good grades to maintain healthy bodies and to keep oositive attitudes The success of the Insanity Sports Girls Softball team is beneficial to all of these different types of voung women and to our community of La Quints By awarding them the equipment supplies and financial support they need we will be Providing them with the foundation for success Insanity Sports would love to help these girls achieve their dream 175 19. Marketing/media Plan. If you are applying for an Economic Development / Marketing grant and your request for funding is above $5,000, you must submit a detailed marketing/media plan for review by the La Quints Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online, public relations, and signage) and describe how those promotional efforts will benefit the City of La Quinta. 20. Attach copies of the last three months bank statements for the Organization's checking and savings account 21. Attach a copy of your Program Operating Budget for the current year. 22. Non-profit Organizations must attach a copy of the organization's current IRS Form 990. N/ 176 ATTACHMENT 11 GRANT APPLICATION FISCAL YEAR 2011-2012 Name of Organization: Red Hot Ballroom, Inc. Amount Requested: $1,500.00 Contact Person: Robert Horn Mailing Address: 78206 Varner Road, Ste D-27 City: Palm Desert State: CA Zip Code: 92211 Work Telephone: 760-469-3430 Cell phone: 760-413-3593 E-mail Address: bob@redhotdancing com 501(c)3 Taxpayer I.D. Number: 27-0201559 Date Application Submitted: August 24 2011 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: X Community Services Support ($5,000 limit) Economic Development/Marketing and Sponsorships ($5,000 or less) Economic Development/Marketing and Sponsorships (above $5,000) What is the overall purpose or goal of your Organization? To teach children in an afterschool program ballroom dancing to promote health benefits the social graces and prepare them for life's challenges. How long has your Organization been in existence? 3 Years Months 3. Describe in general the activities or services of your Organization: Within the Desert Sands Unified School District we have been assigned 17 17 elementary and middle schools where we will teach the ASES staff and teachers the ballroom dances (foxtrot swing tango cha-cha & salsa) The program starts in September with a 28 week afterschool program and is followed in May with a Dance Competition Last year, in the Desert Sands Unified School District we had 586 children competiting for medallions and .trophies. We also have volunteers "Dance Amigos" who assist the teachers in the classroom. 4. How many people does your Organization currently serve? No. of Youth 1800 No. of Adults 76 No. of Seniors 28 5. How many people do you intend to serve during this Fiscal Year? No. of Youth 1800 No. of Adults 76 No. of Seniors _28. 6. How many people served during this Fiscal Year will be La Quints residents? a 178 No. of Youth 280 No. of Adults 28 No. of Seniors 8 7. How many paid employees/volunteers does your Organization employ? Full time employees Part time employees 1 Volunteers 76 8. Describe how your Organization is managed and governed: Red Hot Ballroom is a 501 (c) 3 non-profit California corporation with a five member Board of Directors. 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Robert Hom President 80739 Avenida San Ignacio Indio CA 92203 760413-3593 Nancy Horn VP/ Secretary 80739 Avenida San Ignacio Indio CA 92203 760469-3430 Frank Catallo Director PO Box 1815 Palm DesertCA 92261 760-835-3673 Doreen Riordan Director 9 Wimbledon Circle Rancho Mirage.CA 92270 760-221-0021 10. What is your annual schedule of events, and during what months does your Organization operate? From September 14 2011 to May 15 2012 we will be teaching 28 week of ballroom dance followed by producing a Dance Competition in May, where the children will compete for trophies and medallions in each of the five dances. 11. Do you charge admission, membership fees, dues, etc? Yes X No. If yes, please describe: 179 12. What are your other sources of revenue for this funding year? Source Amount Wells Fargo Foundation T. 2,900.00 City of Indio $ 2,000.00 Various Fundraisers $ 1,050.00 Total Needed $ 7,450.00 Total Received $ 2,900.00 Balance $ 4,550.00 13. Amount of money requested from the City of La Quinta? $ 1,500.00 14. Has your Organization been funded by the City of La Quinta previously? X Yes No If yes, when? 2009 15. Please provide the name and address of the bank in which the Organization's funds are kept: Wells Fargo Bank 77952 Country Club Drive Palm Desert, CA 92211 16. Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): Name: Robert Horn Nancy Horn Title: President Vice President a 180 17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. The funds will be used for the purchase of medallions, music (CD's for participants) videographer event production costs flyers. posters, entertainment costs and mileage and general office expenses See attached Budget These funds will only be used to support the needs of Desert Sands Unified School District Other funds are being raised in support of the other two school districts. 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. At an early age prior to high school these 0 5te & 6' grade students will not only be exposed to ballroom dance skills (foxtrot swing tango cha-cha & salsa) but will be leaming the social skills such as respect for each other, manners, confidence & self-esteem that will take them into adulthood. Each of the previous three years the program has grown like a weed with unbelievable enthusiasm shown by parents teachers and the children. Just about all of these children or parents could not afford this program as they fall under the low income federal bracket. 19. Marketing/Media Plan. If you are applying for. an Economic Development / Marketing grant and your request for funding is above $5,000, you must submit a detailed marketing/media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online, public relations, and signage) and describe how those promotional efforts will benefit the City of La Quinta. 20. Attach copies of the last three months bank statements for the Organization's checking and savings account. 21. Attach a copy of your Program Operating Budget for the current year. 22. Non-profit Organizations must attach a copy of the organization's current IRS Form 990. ATTACHMENT 12 GRANT APPLICATION FISCAL YEAR 2011-2012 Name of Oraanization: Zvf)Ysvkl S)(1P) Pxok ZYPX Pbs ' Amount Requested: 1 4 500 . Qd Contact Person: �sVln \Agg" Mailing Address: 432(A5 Dr. Correon City: TY0,10 Work Telephone. Cell phone: E-mail Address: State: CA Zip Code: gZ20t 501(c)3 Taxpayer I.D. Number: Iversldeslneri (f Date Application Submitted V,1 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. 182 CITY OF LA QUINTA GRANT APPLICATION (Typed applications are preferred) Please check which grant funding you are applying for: Community Services Support ($5,000 limit) Economic Development/Marketing and Sponsorships ($5,000 or less) Economic Development/Marketing and Sponsorships (above $5,000) 1. What is the overall purpose or goal of your Organization? 2. How long has your Organization been in existence? 12 Years 3 3. Describe in general the activities or services of your Organization: Months We also -1 AO) CAg*k&n '0%yc sak): ► done, kuL l.a awllal L4 ?Odra• 4. How many people does your Organization currently serve? No. of Youth 31 No. of Adults 5 No. of Seniors $ 5. How many people do you intend to serve during this Fiscal Year? No. of Youth 40 No. of Adults b No. of Seniors. 9' 6. How many people served during this Fiscal Year will be La Quinta residents? No. of Youth 35 No. of Adults 2 No. of Seniors 8' a 183 7 0 10. 11 How many paid employees/volunteers does your Organization employ? Full time employees Jar Part time employees I Volunteers y Describe how your Organization is managed and governed: OLCU5lW\ ACM IVZ yyUffA,1Jt. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone KeVIP4 µcone, fl?eSiDeP�-s ga695 'bA GAR'2eoN St /NDro 76o_ 799--7777 9€5EccA 5Mtrt-r 00-PRcstbenrr it 5.57- AIJDY GCA*A" iPeA$L*C/1- " `%6G-<'zt-33t� -M66MYA MOOSE 56CW A-Y ti 760- 333- % 7 9 9 What is your annual schedule of events, and during what months does your Do you charge admission, membership fees, dues, etc? If yes, please describe: Yes No 4 184 12. What are your other sources of revenue for this funding year? Sourc1e_ Amount UYtt A W04 VOYAkl065 � —7M , Q SpAvickNA 26t 100M�riw $ 2qull,6U �ZAArin Cup o 1DD VV\ Zwo, iD news MM1014 CAra I`dO0. op LPlease. see, op 'rub 100&J6 fm caMp�Qk funct��g) Total Needed S 1341ww Total Received $ 14 dO -bb Balance S (p54D , M 13. Amount of money requested from the City of La Quinta? $ 4500,00 14. Has your Organization been funded by the City of La Quinta previously? Yes %% No If yes, when? 15. Please provide the name and address of the bank in which the Organization's funds are kept: us Nyln - 42255D JAU-Son 5A-. fS1dg C-1+0) ow-3- u$(D3 16. Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at least two individuals): Name: Title: nevi n Moore �res�detn� Rcloe cca SM-Oy) �1 ce �residexrl Prv)dy G-►e,,-�rd ; reasure.+' .a 185 17 Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. r1tom S-baA Iah&A res►Ae un AA . !;M of 1a PWWy i l QX0 4 cldvlso6. 'f he �u rds rece�ve� w �\ be, QSM as��olto 4) 12100,02 Py '( 115hM lDn AtL An 12 exPWrM @ 1 125 W 300-61) r YeAlSbAM.6 kY 4 01AVIS06 ® $ _15 ew 2100. iA) f�' - iiA mi4 Lod oin5 Fvr t Iv peopbc. ,(,r 3 days. 18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If applying for Economic Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta and/or local businesses would be benefited. A�WUV5. 19. Marketing/Media Plan. If you are applying for an Economic Development / Marketing grant and your request for funding is above $5,000, you must submit a detailed marketing/media plan for review by the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing strategies (including, but not limited to: print, radio, television, online, public relations, and signage) and describe how those promotional efforts will benefit the City of La Quinta. 20. Attach copies of the last three months bank statements for the Organization's checking and savings account. 21. Attach a copy of your Program Operating Budget for the current year. 22. Non-profit Organizations must attach a copy of the organization's current IRS Form 990. „a,,. 186 Titf 4 4 Quha COUNCIL/RDA MEETING DATE: October 18, 2011 AGENDA CATEGORY: Z ITEM TITLE: Consideration of Proposed Amendments to BUSINESS SESSION: the Special Events Agreement between the City of CONSENT CALENDAR: Indio and Goldenvoice for the 2012 and 2013 Coachella Fest and Stagecoach concerts.- STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: As deemed appropriate by the City Council, FISCAL IMPLICATIONS: No direct fiscal implications; however, previous concerts have provided indirect fiscal benefit to La Quinta in the form of increased tenant occupancy tax and sales tax revenues. These benefits have not been quantified. CHARTER CITY IMPLICATIONS: None. BACKGROUND: Over the past several years, numerous concerts (most notably the Coachella Music and Arts Festival) have been held at the Indio Polo Fields. Land use matters associated with the Indio Polo Fields, which consists of the Empire and El Dorado Polo Grounds, are governed by Conceptual Specific Plan 94-10-4 (Specific Plan). The City of Indio adopted the original Specific Plan in March, 1995. It identifies numerous land uses for the 640±acre area, including residential, resort and equestrian uses. The Specific Plan also includes a section addressing requirements applicable to special events, such as concerts. A special events permit is required in order to hold special events. The City of Indio has historically entered into an annual special events agreement with the event promoter, Goldenvoice, to address a multitude of matter associated with the Coachella Music and Arts Festival and Stagecoach. ,a., 187 Additional background information, including the history of the concerts, is provided in the attached City Council report from the July 19, 2011 meeting (Attachment 1), a the Department Report from the September 20, 2011 City Council meeting (Attachment 2) and the report provided for the October 4, 2011 City Council meeting (Attachment 3). As was reported at the October 4, 2011 City Council meeting, La Quinta staff was notified on September 26, 2011, that the agreement being brought forward to the Indio City Council for consideration at the October 5 Indio City Council meeting for a two-year term instead of the standard one year term. On September 27, 2011 staff received a letter from Indio City Manager Dan Martinez providing notice that the agreement with Goldenvoice was scheduled for consideration by the Indio City Council at its October 5, 2011 meeting (Attachment 4). Staff first obtained a complete copy of the agreement on September 30, 2011. City Council was provided copies of the agreement at the October 4th City Council meeting. During the October 4th City Council meeting, Indio City Manager Dan Martinez and Mayor Lupe Ramos Watson provided City Council with highlights of "mitigation" being provided for in the proposed two year contract. City Council ultimately decided, by a 4-1 vote, to have Mayor Adolph send a letter to the Indio City Council requesting a 30 day continuance and to attach a letter from City Manager Thomas Genovese regarding CEQA compliance for consideration should the Indio City Council not grant the requested continuance (Attachment 5). The Indio City Council considered the proposed two-year agreement at its October 5, 2011 meeting. Following receipt and consideration of public testimony, including the aforementioned two letters, followed by Council Member comments, the Indio City Council moved 3-1 to continue the item to the October 19, 2011 meeting in order to provide the La Quinta City Council additional time to review the agreement. OVERVIEW: The proposed two-year Special Events Agreement between Indio and Goldenvoice is, for the most part, similar to the agreement for the 2011 concerts (Attachment 6). However, there are multiple changes included in the proposed two-year contract that are worth noting. Changes in the agreement include: • The Coachella Music and Arts Festival will be conducted over two weekends. The identified weekends are Coachella weekend #1 (April 13-15) and Coachella weekend #2 (April 20-22). The grounds will open the Thursday prior to the event for camping. • Stagecoach has been expanded to three days and will be held April 27-29. The grounds will open the Thursday prior to the event for camping. to. 188 • The standard General Operations Plan includes Traffic, Camping, Waste, Shuttle, Security, Emergency Operations, Media and Emergency Medical Services Plans. In light of the 2011 concerts and in response to the community interest, a Neighborhood Resident Plan was established this summer and is being used in preparation for the 2012 concerts. • A termination clause has been added specific to material adverse public safety issues. • Agreement identifies deposit increases from $900,000 to $1,600,000 each year as well as additional contribution of $2.33 for each paid ticket. • Two new noise measurement points have been added at Madison & Avenue 52 and Monroe & Avenue 52. With this addition, there are now three noise measurement points identified adjacent to La Quinta City limits with the third location being at Madison & Avenue 50 (previously included). Consistent with previous contracts, a maximum noise level of 100 decibels is identified, which may be measured at identified locations. • The maximum number of persons for Coachella is increasing 5,000 persons for a total of 95,000. This is a maximum all-inclusive capacity that includes personnel, artists and vendors in addition to ticketed persons. Maximum number of 65,000 to remain the same for Stagecoach. • Car camping for Coachella is increasing 1,600 vehicles to a maximum of 10,200. Stagecoach will have a maximum of 2,500 recreational vehicles and 750 car camping vehicles. • The agreement requires a shuttle plan to provide for a minimum of 25,000 persons. This is an increase of 10,000 persons over last year's requirement. As has been previously reported, staff has been working with Indio and Goldenvoice representatives for the past several months. Much of this effort involves bi-weekly meetings to discuss the aforementioned event plans. It should be noted that these plans are fluid, working documents that are being reviewed, discussed and amended as a part of the efforts to prepare for the upcoming concerts. Staff has been informed that Indio and Goldenvoice wish to keep these plans confidential. As required by the agreement, the plans must be established at least 30 days prior to the concerts, though most of the plans are scheduled to be completed much earlier. Of exception is the Neighborhood Resident Plan, which was completed in August and is currently being used for the 2012 concerts. In addition to the agreement, other efforts are underway to minimize impacts: • As reported at the October 5 Indio City Council meeting, efforts are underway to provide rail service to the concerts. This item is currently being explored with minimal information available at this time. a 189 • As reported at the October 5 Indio City Council meeting, efforts are underway to establish a parking lot and shuttle service at Fantasy Springs. This would be in addition to the parking lot and shuttle service being provided at the Indian Wells Tennis Garden. • Additional day parking is being established at the northeast corner of Avenue 50 & Madison. This should reduce event traffic on Avenue 52 and Madison during peak periods. This information is being included in multiple Plans. • Day parking will not occur in the lot directly across Avenue 52 from Rancho Santana. This lot will be used exclusively for staff parking in 2012 and 2013. It is expected that this change will reduce noise and lighting impacts in that area. This information is being included in multiple Plans. • Monroe Street between Avenues 50 and 52 will be designated a "business road' and will be closed to pedestrian traffic. No general admission gates will be provided along Monroe Street. It is anticipated that this will reduce traffic congestion and minimize pedestrian activity in this general area. This information is being included in multiple Plans. • The taxi and parent drop of area will be located within the event site starting in 2012. This function will be located northeast of the Avenue 52 & Madison intersection. Additional traffic and security patrol will be provided in association with and proximity to this operation. This information is being included in multiple Plans. • Portable restrooms and water will be provided at multiple locations around the perimeter of the event site. This is being provided at the direction of the Indio Special Event Task Force, which is comprised of Indio City Council members. Follow-up meetings with representatives of the Mountain View, Hideaway and Rancho Santana communities were conducted on October 1 1 . Goldenvoice continues to work directly with these communities as well as the La Quinta Polo Estates to address and provide for additional security during the concerts, which has been the most significant matter brought forth by these communities. Meetings with La Cantera and Estancias are to occur in the near future. In addition, efforts to improve communication and share relevant traffic information are also underway. In summary, these meetings have been very productive in addressing key concerns that have been brought forth by these communities. On October 7, 2011 staff received a letter from the Indio City Manager that enclosed a letter from Skip Paige of Goldenvoice as well as a copy of the Neighborhood Resident Plan. (Attachment 7) The enclosed letter identifies additional commitments to nine specific topics; dust control, noise, traffic, resident complaints, access control, a . 190 security, pedestrian traffic, agreement and timelines. A summary of the key commitments is as follows: • The camping entertainment curfew is to change from 2:30AM to 1:30AM. Concern with noise from the camping areas was identified during the meetings with La Quinta Polo Estates and Rancho Santana. • Goldenvoice has offered to reimburse La Quinta for expense of two police officers dedicated to patrolling area south and west of polo fields and responding to matters relevant to the concerts. • Goldenvoice is to commission and independent consultant to conduct noise, traffic and air quality studies during the 2012 concerts. Discussion of the results of the studies to occur following the 2012 concerts. As previously noted, the Neighborhood Resident Plan was previously identified as a confidential document. Receipt of this document now allows for its content to be openly shared and distributed. Since October 7, 2011 staff has been corresponding directly with Skip Paige (Goldenvoice) regarding the aforementioned key commitments and the ability to ensure these items are incorporated into the Special Events Agreement. On October 11, 2011 Mr. Paige provided staff with a copy of the revised special events agreement (Attachment 8). The revised agreement is identical to the previous, except with changes to the conditions of approval (See Attachment A of Agreement), which are as follows: • Condition 6 has been revised to reflect the entertainment curfew time reduction to 1:30AM. • Condition 16a has been revised to require noise measurements at all five identified locations. • Condition 20 has been added to address monitoring by an independent third party of air quality, traffic and noise during the 2012 concerts. The language also provides for addressing the effectiveness of the conditions and minimizing effects upon area residents. • Condition 21 has been added to indemnify and hold harmless the City of Indio should there be a legal challenge with regards to the City's CEQA determination for the special event permit. The efforts taken by Skip Paige of Goldenvoice since the continuance of the item on October 5 has provided for the modification or addition of certain key measures that will help reduce impacts to La Quinta residents. In particular, the addition of the 191 requirement for third party monitoring during the 2012 concerts and the opportunity to address matters afterward is consistent with discussions that were occurring prior to the notification to the City of a two-year agreement and represents a key item that City Council originally desired to see incorporated into these efforts. Though a one- year contract would be a preferred alternative, the recent revisions do at least assist in mitigating certain impacts of concern to La Quinta residents and provide opportunity to evaluate the effectiveness of the conditions after the 2012 concerts. FINDINGS AND ALTERNATIVES: 1. If deemed appropriate, submit a letter under the Mayor's signature to the Indio City Council prior to Indio's October 19, 2011 City Council meeting requesting that if the City of Indio wishes to consider approving a Special Events Agreement with Goldenvoice for the 2012 and 2013 Coachella Valley Music and Arts Festivals and Stagecoach Country Festivals, that it consider the revised Agreement that has been provided to the City of La Quinta; or 2. Provide alternative direction as deemed appropriate by the City Council. bmitted, Planning Director Attachments: Approved forjubmission by: Genovese, City Manager 1. Report to City Council - July 19, 2011 2. Report to City Council - September 20, 2011 3. Report to City Council — October 4, 2011 4. Letter from Indio City Manager Dan Martinez 5. Letters from Mayor Adolph and Thomas Genovese to City of Indio 6. Original Special Events Agreement 7. Letters from Indio City Manager and Goldenvoice, copy of Neighborhood Resident Plan 8. Revised Special Events Agreement a 192 COUNCIIJRDA MEETING DATE: . July .19, 2011 AGENDA CATEGORY: ITEM TITLE: Consideration of Making a Request to the BUSINESS 3ESSION: City of Indio to Complete the Necessary Studies to CONSENT CALENDAR: Comply with the California Environmental Quality Act regarding Future Goldenvoice Concerts at the Indio STUDY SESSION: Polo Fields PUBLIC HEARING: RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: No direct fiscal implications; however, previous concerts have provided, indirect fiscal benefit to La Quints in the form of increased tenant occupancy tax and sales tax revenues. If the.future concerts are cancelled, some revenue to the City may be lost: These benefits have not been quantified. CHARTER CITY IMPLICATIONS:. None. BACKGROUND AND OVERVIEW: Over the past several years, numerous concerts (most notably the Coachella Music and Arts Festival) have been held at the Indio Polo Fields. Land use matters associated with the Indio Polo Fields, which consists of the. Empire and El Dorado Polo Grounds, ..are governed by Conceptual Specific Plan 94-10-4 (Specific Plan). The City of Indio adopted the original Specific Plan in March, 1995. It identifies numerous land uses for the 640± acre area, including residential, resort and equestrian uses. The Specific Plan also includes a section addressing requirements applicable to special .events, such as concerts. A special events permit is required in order to hold special events. An environmental assessment was completed for the Specific Plana The assessment a 193 concluded the adoption of the Specific Plan was exempt from the California Environmental Quality Act (CEQA) based upon the theory that the impacts associated with the Specific Plan had previously examined in the environmental impact report (EIR) prepared in 1993 for the Indio General Plan. In 1998, the City of Indio amended the Specific Plan, and again determined that the amendment was exempt from CEQA for the same reasons as the original adoption of the Specific Plan, namely, that the environmental impacts had been adequately assessed in the 1993 EIR prepared for the Indio General Plan. The 1994 environmental assessment was general in nature, and did not include information relative to large special event concerts. Based upon all of the documentation provided by Indio to date, it appears that no CEQA review has been. conducted that specifically addresses the Indio Polo Field concerts. In addition to the Specific Plan, a Development Agreement (DA) between the City of Indio and Alexander Haagen was entered into in July, 1995. An amendment to the DA. was approved in February, 2006, which included additional property included in the Specific Plan but not a part of the original DA. The DA does not grant the property owner any entitlement to hold concerts at the Polo Fields. As stated above, a special event permit is required for concerts at the Polo Fields. The issuance of a special events permit is a "project" that is subject to CEQA. Historically, special event permits for the concerts have been considered on an annual basis. The Indio City Council is the decision making body for such .permits. The Specific Plan identifies review process. guidelines that require addressing "issues of traffic, noise, auto circulation, -parking and access and similar matters. Concerts at the Polo Fields began at the site in 1993. In 1999, the first "Coachella Valley Music and Arts Festival" was held at the polo fields. The original "Coachella - fast" was a two-day (Friday/Saturday) concert series that had approximately 25,000 in daily attendance. The Coachella-fest did not return in 2000. In 2001, Coachella returned as a one -day concert with approximately 25,000 in attendance. In 2002, the festival returned to a two-day format (Friday/Saturday). The event continued as a two-day concert series between 2002 and 2007. In 2003, the festival permitted on -site camping at the Polo Fields. The event continued to grow in popularity and by 2009, Coachella had reached its event capacity and limited daily attendance to 80,000. In 2007, a second music festival, "Stagecoach", was added to the weekend preceding Coachella-fest. The Stagecoach festival has typically averaged an, annual daily attendance of 50,000. In October of 2009, a one-time 3-day concert was held with over 40,000 in attendance each day. According to a website relating to the events, in 2011, Goldenvoice LLC, the concert p 194 promoter, sold approximately 55,000 tickets for each day of the Stagecoach event,_ and approximately 75,000 tickets for each day of the Coachella -fast. In 2011, a third festival was added between the Coachella and Stagecoach weekends. The festival, titled "The Big 4", was a one -day concert series featuring four heavy-metal bands that saw approximately 45.,000.in attendance. A few weeks following the conclusion of the 2011 concerts, Goldenvoice announced that two Coachella-fest events would be held on succeeding weekends in 2012. Goldenvoice informed Indio and La Quinta city staff that Stagecoach would continue to follow Coachella-fest and that no additional concerts were being proposed. Comments were received from numerous La Quinta residents during and following the 2011 concerts. The residents expressed concerns regarding noise, traffic, security and hours of operations. All comments submitted to La Quinta staff were forwarded to City of Indio staff for their consideration. As a result of the comments received, in mid -June Indio staff scheduled a meeting for July 21 with La Quinta staff and Goldenvoice to discuss in detail all comments received and the ability to mitigate impacts. Several residents also contacted La Quinta City Council members regarding this matter. As a result, on the July 5' City Council meeting, under the "Mayor and Council Member Items" portion of the agenda, the Council discussed the complaints about the concerts. The discussion focused upon whether at a future Council meeting, the City Council should consider whether a letter should be sent to the City of Indio requesting compliance with CEQA for future concerts at the Polo Fields. During the July 5 meeting, Indio Council Member Torres, Indio Police Chief Ramos and several La Quinta residents addressed City Council regarding this matter. The City Council directed the City Manager to schedule this matter for business item consideration at the July 19 City Council meeting and, in the meantime, to meet and confer with the Indio City Manager regarding this matter. Two meetings were held on July 11 specific to the Indio Polo Fields concerts.. First, city staff met with representatives from Goldenvoice (Paul Tollett and Skip Paige). The meeting primarily consisted of discussing. concerns raised by residents and Goldenvoice's plan to address and mitigate the impacts associated with its concerts. Both representatives identified a strong willingness to fully consider and address all comments received and emphasized the importance of being a good neighbor. Later that same day, city staff met with Indio representatives regarding the Polo Fields concerts. In response to the comments received from Le Quinta and Indio residents, Indio City Manager Martinez explained during the meeting that Indio staff and Goldenvoice representatives were in the process of meeting with neighboring residents. He provided a brief summary of a meeting recently held with Indio residents north of Avenue 50.. Mr. Martinez stated that they are early in the process of scheduling meetings with multiple La Quinta communities close to the Polo Fields, 4 195 such as Rancho Santana, LaQuinta Polo Estates, Mountain View Country Club; Hideaway and Madison Club, as well as conducting community meetings for all interested parties to attend. He expressed a strong desire to work closely with Le Quinta and Goldenvoice staff in an effort to fully address impacts associated with the concerts. If the Council's desire is to request that Indio comply with CEQA, the recommended action would be to authorize the City Manager to submit a letter to the City of Indio requesting such compliance prior to the issuance of any further special event permits. This letter would need to be submitted prior to the date. that the Indio City Council considers the special use permits for the 2012 concerts. If the City of Indio proceeds to issue the special event permits without first complying with CEQA, the City of La Quinta would need to decide whether or not to pursue a CEQA challenge in court. If the Council's desire is to work with the City of Indio and Goldenvoice to try to reduce the impacts of the concerts on area residents outside of the context of CEQA, then the Council may wish to direct staff to continue to work with .Indio and Goldenvoice and to report back to the Council at a future date. FINDINGS AND ALTERNATIVES: 1. Direct the City of La Quinta staff to. meet with the City of Indio Staff and the representatives of of Goldenvoice, LLC to address the impacts of the concerts at the Indio Polo Fields on La Quinta residents and to report back to the City Council regarding the outcome of the efforts;. or 2. Direct the City Manager to send a letter to the City of Indio requesting the City of Indio to complete the necessary studies to comply with. the California Environmental Quality Act regarding future concerts at the Indio Polo Fields; or 3. Provide alternative direction to the City Council Approved for submission by: Thomas P. Genovese, City Manager 196 ATTACHMENT 2 Department Report: ( t3 � �t r1�rn/Ti .PT I1��yl� I OF TO: The Honorable Mayor and Members of the City Council FROM: Les Johnson, Planning Direct DATE: September 20, 2011 SUBJECT: Department Report - Indio Polo Fields Goldenvoice Concerts - Status Update During the July 19, 2011 City Council meeting, Council Members considered the upcoming 2012 concerts proposed by Goldenvoice to be held at the Indio Polo Fields. Three concert events have been announced for April 2012, which are the Coachella Music and Arts Festival (weekend #1: April,13-15, 2012), Coachella Music and Arts Festival (weekend #2: April 20-22, 2012) and Stagecoach (April 27-29, 2012). During the meeting, Council members received comments from multiple residents: the owner of Empire Polo Club, Paul Tollett of Goldenvoice, as well as Indio City Manager Dan Martinez. Council members ultimately directed City staff to work with City of Indio staff and Goldenvoice to address the concert impacts. In response to the direction given, multiple resident meetings have been conducted over the past several weeks and at least one additional meeting is scheduled for later this month. The majority of these meetings are being conducted with representatives of neighborhoods located in close proximity to the polo fields where the concerts are held. A brief summary of the meetings held to date involving La Quinta residents is as follows: • July 21, 2011 - Community Meeting at La Quinta Resort: Approximately 50 persons attended the afternoon meeting. Goldenvoice. representatives facilitated the meeting. Representatives from the City of Indio and Le Quinta were also in attendance. The majority of those in attendance were Indio and La Quinta residents. Concerns brought forth during the community meeting primarily focused upon, lack of security, traffic. impacts (namely ingress and egress to and from adjacent neighborhoods), noise impact from airplanes with advertisement banners, the need to complete road infrastructure improvements and hours of operation exceeding curfew times. • August 9, 2011 — Mountain View Country Club: Goldenvoice, Indio and La Quinta staff met with two representatives from the Mountain View Homeowner's Association (HOA). Primary concern with concerts is associated with short-term rental impacts to their community. Several incidents occurred during the 2011 concerts involving renters and their guests. Multiple loud parties and some minor vandalism occurred. Both HOA representatives acknowledged the need for them to improve managing existing HOA regulations and possibly amending some language. Goldenvoice offered to pay expenses of additional HOA security and possibly additional police services during concerts. Goldenvoice also asked HOA representatives to specifically address any other items that could possibly be mitigated. HOA representatives agreed to provide requested information to Goldenvoice. All agreed to meet again on October 11, 2011. e August 16, 2011 The Hideaway: Goldenvoice, Indio and La Quinta staff met with the head of security for The Hideaway. It was identified that homes in The Hideaway are being promoted by homeowners as premier rentals during the concerts. It was. reported that there were approximately 25 rentals during the 2011 concerts. One of ' the most significant issues is with number of guests accompanying renters. This resulted . in multiple incidents at the main gate during the Coachella concert between "guests" and security. Multiple vandalism incidents occurred within the neighborhood. Disturbances at the clubhouse also occurred that were caused by renters and guests. Several issues were also reported along Avenue 52 frontage. The Hideaway representative requested La Quinta police patrol during the Coachella concerts in the Avenue 52 area.with the ability to respond to any issues that may arise at the main gate. It was reported that The Hideaway security will be able to adequately address internal matters. They have no issues or concerns with Stagecoach. La Quinta police identified that, there will be two task force officers available during the 2012 concerts to specifically respond to concert related issues. Goldenvoice offered to pay costs to provide additional police resources. All agreed to meet again on October 11, 2011. • August 16 2011 — Rancho Santana: Goldenvoice, Indio and La Quinta staff met with six individuals representing the Rancho Santana Homeowners Association (HOA). The HOA representatives identified key issues with the concerts this year, which primarily focused upon conflicts with the traffic management plan, noise impact from airplanes with advertisement banners, lack of security, event noise and exceeding event curfew time. Discussion regarding the traffic management plan focused upon what could be improved upon in 2012 as well as early communication with Rancho Santana HOA regarding the plan. Indio staff reported that they are in communication with the FAA to try and stop the airplanes. Goldenvoice reported that they are willing to pay the HOA for the expense to add security as. well as pay for additional police resources. In response to concerns regarding noise and hours of operations, Goldenvoice stated that they are attempting to improve the situation by better management of the event schedule, reducing the number of bands and having an earlier curfew time. Goldenvoice asked for the HOA to provide a specific list of items that they can mitigate. All agreed to meet again on or after October 11, 2011. In addition to the aforementioned meetings, a meeting with the Polo Estates Homeowners Association has been scheduled for September 29, 2011. No additional La Quinta Homeowners Association meetings or community meetings are proposed in the near future other than the aforementioned follow-up meetings. However, there has been discussion of one or more future community meetings being conducted closer to the concert dates as an opportunity to provide general information regarding the three concerts to interested parties as well as respond to any questions or concerns. Indio and La Quints City staff, including City Managers Martinez and Genovese, met on August 8 and again on September 1, 2011,.to discuss the upcoming 2012 concert season. . Discussion primarily focused on the 2012 concerts contract between Indio and Goldenvoice, community outreach efforts, as well as monitoring of impacts associated with the 2012 concerts. During the September 1, 2011, meeting, it was reported that the contract will be considered by the Indio City Council at their October 5, 2011, meeting. In addition, Goldenvoice, Indio and La Quinta City staff have begun operations planning meetings for the 2012 concerts. As a result of the concerns raised by both Indio and La Quinta residents, a Neighborhood Resident Plan has been developed. This Plan identifies the process to address a multitude of topics, such as traffic, access,security, noise, communication, etc. specific to neighbors in close proximity to the venue. This is an operations plan, similar to others in existence (traffic, parking, camping, shuttle, security, media, EMS), which is intended to be a resource for internal use by staff directly involved with the concerts. Future updates regarding the preparation for the upcoming 2012 concerts will be provided to City Council. with the next update scheduled to be provided at the October 18, 2011, meeting. p 199 ATTACHMENT 3 COUNCEURDA MEETING DATE: October 4, 2011 1TEMTITLE: Consideration of Making a Request to the City of Indio to Complete the Necessary Studies to Comply with the California Environmental Quality Act regarding Future Goldenvoice Concerts at the Indio Polo Fields RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: No direct fiscal implications; however, previous concerts have provided indirect fiscal benefit to La Quinta in the form of increased tenant occupancy tax and sales tax revenues. If the future concerts are cancelled, some revenue to the City may be lost. These benefits have not been quantified. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Over the past several years, numerous concerts (most notably the Coachella Music and Arts Festival) have been held at the Indio Polo Fields without the benefit of environmental review as required by the California Environmental Quality Act ("CEGA"). Land use matters associated with the Indio Polo Fields, which consists of the Empire and El Dorado Polo Grounds, are governed by Conceptual Specific Plan 94- 10-4 (Specific Plan). The City of Indio adopted the original Specific Plan in March, 1995. It identifies numerous land uses for the 640t acre area, including residential, resort and equestrian uses. The Specific Plan also includes a section addressing N 2-00 requirements applicable to special events, such as concerts. A special events permit is required in order to hold special events. No environmental analysis of concerts at that location has ever been completed. In 1994, an environmental assessment was completed for the aforementioned Specific Plan. The assessment concluded the adoption of the Specific Plan was exempt from CEQA based upon the theory that the impacts associated with the Specific Plan had previously examined in the Environmental Impact Report (EIR) prepared in 1993 for the Indio General Plan. In 1998, the City of Indio amended the Specific Plan, and again determined that the amendment was exempt -from CEQA for the same reasons as the original adoption of the Specific Plan, namely, that the environmental impacts had been adequately assessed in the 1993 EIR prepared for the Indio General Plan, The 1994 environmental assessment was general in nature, and did not include information relative to large special event concerts. Based upon all of the documentation provided by Indio to date, CEQA review has never been conducted addressing the Indio Polo Field concerts. As stated above, a special event permit is required for concerts at the Polo Fields. The issuance of a special events permit and the approval of any contract between the City of Indio and Goldenvoice relating to the concerts is a "project" that is subject to CEQA. Historically, special event permits for the concerts have been considered on an annual basis. The Indio City Council is the decision making body for such permits. The Specific Plan identifies review process guidelines that require addressing "issues of traffic, noise, auto circulation, parking and access and similar matters." Unfortunately, the City of Indio has not complied with CEQA for the prior permits and has also not followed the mandate set forth in the Specific Plan that the environmental impacts of the events be addressed. Additional background information, including the history of the concerts, is provided in the attached City Council report from the July 19, 2011 meeting (Attachment 1) and the Department Report from the September 20, 2011 City Council meeting (Attachment 2). Pursuant to the direction of the City Council on July 19, 2011, La Quinta staff has been working with Indio staff and representatives from Goldenvoice for the past several months in an effort to better understand and address impacts associated with the concerts. All three parties have been involved with facilitating and attending multiple community meetings in an effort to better understand and mitigate impacts associated with the concerts. In addition, meetings were also held between the City Managers and staff from each city in an effort to discuss the 2012 concerts contract between Indio and Goldenvoice, community outreach efforts, as well as monitoring of impacts associated with the 2012 concerts. During the last meeting on September 1,. 2011, La Quints staff was informed by the Indio City Manager that the contract for the 2012 concert season was scheduled for consideration by the Indio City.Council at their October 5, 2011 meeting. 4 201 Staff was notified on September 26, 2011, that the agreement being brought forth for consideration on October 5 will be for two years versus the standard annual agreement. Staff has yet to see the draft agreement, but based upon the 2011 agreement language combined with the information recently provided by Indio staff, key provisions are as follows: • Three concert weekends. are identified; Coachella weekend #1 (April 13-15), Coachella weekend #2 (April 20-22) and Stagecoach (April 27-28). • A termination and modification clause is proposed allowing for the Indio City Manager to end or amend the contract as deemed necessary.. • Noise measurement points will now include three locations adjacent to La Quinta City limits (Madison & Avenue 50, Madison & Avenue 52 and Monroe &Avenue 52). The agreement identifies a maximum noise level for the concerts of 100 decibels, which is to be measured at identified locations. • Concert conclusion times are proposed to remain the same as identified in the 2011 agreement. • Staff is unaware of any additional provisions being proposed in the agreement specifically addressing mitigation of potential impacts beyond standard references made to the operations and incident plans required for each concert. In addition to the information recently provided regarding the agreement, staff was also informed that Indio staff is not requiring the applicant or property owner(s) to conduct environmental review of impacts associated with the concerts other than the noise measurements referenced in the third bullet above. Staff is unaware of any efforts Goldenvoice is proposing to monitor impacts, specifically noise, traffic and air quality, which would indicate an effort to conduct additional environmental review of the concerts. Therefore, it is assumed that the special events agreement and permit are once again being brought forth without the legally required CEQA review and determinations (Attachment 1). Despite the recent information provided regarding the contract and CEQA review, staff participated in two meetings with Goldenvoice and Indio staff in.preperation for the 2012 concerts, which included a meeting with representatives of the Polo Estates Homeowners Association this past Thursday afternoon. FINDINGS AND ALTERNATIVES, i . Direct the City Manager to send a letter to the City of Indio requesting the City of Indio to complete the necessary studies to comply with the California Environmental Quality Act regarding future concerts at the Indio Polo .Fields; or a 202 2. Direct the City of La Quinta staff to continue to meet with the City of Indio Staff and the representatives of Goldenvoice, LLC to address the impacts of the concerts at the Indio Polo Fields on La Quinta residents and to report back to the City Council regarding the outcome of the efforts; or 3. Provide alternative direction to the City Council. Planning Director Attachments: Approved for submission by: Thomas P. Genovese, City Manager 1. City Council Staff Report - July 19, 2011 2. City Council Department Report - September 20, 2011 M 203 ATTACHMENT 4 I T Y OF I N I SY 100 CIVIC CENTERMALL. • 1NDIO, CA 92201 760.391.000 FAX 760.301.4008 WWW:INDIO.ORG September27, 201`1 �11; SEP 2 7 2011 J L I my OF 10 OWNTA ('M MANAGER'S DEFT I Tom Genovese City Manager City of La' Quinta 78-495 Calle Tampico La Quinta; CA 92253 Re: Goldenvoice Agreement for Concerts Dear Tom: The Doldenvoice agreement with the City of Indio for the2012/2013 concerts will be going to our City Council for their approval at our October 5th meeting. The staff report and a copy of the agreement will be available on our website at www.indio.oro on Thursday, September 29t", after5:30 p.m. Please feel free to contact me with any questions at 760-391-4015. Sincerely, C:�Da"- Dan Martinez City Manager 204 ATTACHMENT 5 OFFICE OF THE MAYOR • P.O. Box 1504 LA QUINTA, CALIFORNIA 92247-1504 78-495 CALLE TAMPICO (760) 777-7000 LA QUINTA, CALIFORNIA 92253 FAX (760) 777-7101 October 5, 2011. VIA PERSONAL DELIVERY The Honorable Lupe Ramos Watson, Mayor Members of the Indio City Council City of Indio 100 Civic Center Mall Indio, CA 92201 Re: Goldenvoice Concerts Dear Mayor Ramos Watson and Members of the Indio City Council: This letter is submitted on behalf of the City Council of the City of La Quinta pursuant to a vote taken at the October 4, 2011 La Quinta City Council meeting. The La Quinta City Council requests that the Indio City Council postpone any action on the proposal to enter into a two-year agreement with Goldenvoice LLC for the 2012/2013 Coachella Valley Music and Arts Festivals and the Stagecoach Country Festivals for a 30-day period in order to allow Goldenvoice, Indio, and La Quinta to complete the process we began several months ago to address the impacts of the concerts on area residents. While some progress has been made on this front, it was obvious from all of the comments made during our City Council meeting that efforts have not been completed. While we are pleased that Goldenvoice has assured the various surrounding residential communities that they will be entering into agreements that specifically address their concerns, , we heard from those communities that those agreements are not in place. In addition, many of the other mitigation measures mentioned by Mr. Martinez have not been reduced to writing outside of certain operations plans identified in the two-year agreement, which have been identified as confidential documents. 11 205 The Honorable Lupe Ramos Watson, Mayor Members of the Indio City Council October 5, 2011 Page 2 In short, additional work, agreements, and conditions of approval are needed before the La Quinta City Council will be able to conclude that Indio and La Quinta have taken all reasonable steps to protect their residents who are most directly affected by the concerts. Based upon Mr. Martinez' and Mayor Ramos Watson's comments last night, we are hopeful that this short delay will allow both Indio and La Quinta to best protect our residents and the viability of the events. Should the Indio City Council decide to proceed with consideration and approval of the two-year contract, please consider the letter from City Manager Thomas P. Genovese, attached hereto, before taking action on the contract. Thank you for your consideration. Sincerely, 4 DON ADOLPH,For City of La Quinta Attachment — Letter from Thomas P. Genovese dated October 5, 2011 cc: La Quinta City Council Thomas P. Genovese, City Manager, City of La Quinta Dan Martinez, City Manager, City of Indio Paul Tollett, Goldenvoice LLC ,a 206 P.O. Box 1504 LA QUINTA, CALIFORNIA 92247-1504 78-495 CALLF TAMPICO LA QUINTA, CALIFORNIA 92253 October 5, 2011 VIAPERSONAL DELIVERY The Honorable Lupe Ramos Watson, Mayor Members of the City Council City of Indio 100 Civic Center Mall Indio, CA 92201 Re: Goldenvoice Concerts (760) 7 7 7 - 7 0 0 0 FAX (760) 777-7101 Dan Martinez, City Manager City of Indio 100 Civic Center Mall Indio, CA 92201 Dear Mayor Ramos Watson, Members of the Indio City Council and Mr. Martinez: This letter is submitted at the direction of the City Council of the City of La Quinta. That direction was provided at the October 4, 2011 La Quinta City Council meeting. The City of La Quinta objects to the City of Indio's proposal to enter into a two- year agreement with Goldenvoice LLC for the 2012/2013 Coachella Valley Music and Arts Festivals ("Coachellafest") and the Stagecoach Country Festival ("Stagecoach"). The City of Indio's proposed action would violate the California Environmental Quality Act ("CEQA" ), Public Resources Code Section 21000, et seq. The proposed action is also inconsistent with the terms of the Polo Fields Specific Plan and the Development Agreement, since those documents required the City of Indio to address traffic, noise, auto circulation, parking, access and other similar environmental issues before it issues special use permits. Finally, the proposed action is inconsistent with the tenor and substance of the discussions that have taken place over the last several months between Indio, La Quinta, and Goldenvoice regarding how best to address the concerns of area residents impacted by the concerts, and to comply with laws of the State of California. With regard to this latter point, City staff and the City Council of the City of La Quinta are deeply concerned that the City of Indio and Goldenvoice are not committed to studying and implementing measures to reduce the potentially significant 201 The Honorable Lupe Ramos Watson Members of the Indio City Council Dan Martinez, City Manager October 5, 2011 Page 2 environmental effects of the proposed Goldenvoice concerts at the Indio Polo Fields. As you know, the Coachellafest and Stagecoach concerts impact the residents of and visitors to the Cities of La Quinta and Indio. These impacts include: • PM10 and fugitive dust generated by vehicles and persons using unpaved areas for parking and camping; • Air quality impacts, including high concentrations of tailpipe exhaust and carbon monoxide "hot spots" from thousands of vehicles traveling through residential areas as they attempt to get to the concerts; • Event noise levels far in excess of the City of La Quinta's and the City of Indio's noise limitations; • Traffic gridlock that impedes residents' ability to get into and out of their residential developments and interferes with emergency service vehicles; and • Public safety impacts as local police, fire and paramedic services are stretched to the limits. Despite these impacts, the City of Indio has never conducted any environmental review for the Goldenvoice concerts. The "environmental assessment" completed for the Indio Ranchos — Polo Resorts Specific Plan simply concluded that the adoption of the Specific Plan was exempt from CEQA based upon the theory that the impacts associated with the Specific Plan had previously been examined in the environmental impact report (EIR) prepared in 1993 for the Indio General Plan. Obviously, that 1993 General Plan EIR did not address the impacts of holding large- scale, multi -day concerts at the Polo Fields. Thus, no CEQA review has been conducted for the Indio Polo Field concerts. A special event permit is required for concerts at the Polo Fields. The issuance of a special events permit and the approval of a special events agreement constitute a "project approval" that is subject to CEQA. (Pub. Res. Code § 21065.) Moreover, the Development Agreement accompanying the Specific Plan requires review and approval of CEQA prior to special event approvals. The magnitude of these concerns cannot be ignored. Indio's staff report dated October 5, 2011, refers to the Coachellafest as a "large, alternative concert." That is an understatement. According to a website relating to the events, in 2011, Goldenvoice LLC, the concert promoter, sold approximately 75,000 tickets for each day of the Coachellafest event, and approximately 55,000 tickets for each day of Stagecoach. A few weeks following the conclusion of the 2011 concerts, Goldenvoice announced that two Coachellafest events would be held on "•. 208 The Honorable Lupe Ramos Watson Members of the Indio City Council Dan Martinez, City Manager October 5, 2011 Page 3 succeeding weekends in 2012. Goldenvoice and Indio staff have now apparently agreed to six full days of Coachellafest and to expanding Stagecoach from two to three days. While we appreciated the fact that there was insufficient time to complete CEQA review in advance of the 2012 concert series, it had been our understanding that both Indio and Goldenvoice were considering La Quinta's suggestion that the 2012 concerts be studied and monitored to provide "real life" data regarding the impacts of the concerts for a true environmental assessment of the concerts, in accordance with CEQA, prior to the 2013 concerts. All persons affected by the concerts would then have the necessary information about the impacts and potential ways to mitigate such impacts. The fact that the City of Indio is now proposing a multi- year contract completely disregards this concept. It is also our understanding that the City of Indio has no intention of requiring Goldenvoice to go through the required CEQA process for the 2013 concert series. In addition, even the most basic items that we had discussed in the meetings, such as an earlier end time for Coachellafest and a reduction in noise levels during the later hours of the event, have not been carried forward into the proposed agreement. We therefore find ourselves in the situation where we must object to the proposed agreement on the grounds stated in this letter. Sincerely, Thomas P. Genovese City Manager, City of La Quinta cc: La Quinta City Council M. Katherine Jenson, Rutan & Tucker, LLP, City Attorney Paul Tollett, Goldenvoice, LLC 209 ATTACHMENT 6 SPECIAL EVENTS AGREEMENT Coachella Valley Music and Arts Festival Friday, April 13, 2012 through and including Sunday, April 15, 2012 & Coachella Valley Music and Arts Festival 3 Day Music Festival Friday, April 20, 2012 through and including Sunday, April 22, 2012 Stagecoach: California's Country Music Festival Friday, April 27, 2012 through and including Sunday, April 29, 2012 Coachella and Stagecoach in 2013 on dates to be determined by Contractor/Promoter (up to 9 days over consecutive weekends or as otherwise agreed by the parties) THIS AGREEMENT, made and entered into this 5th day of October, 2011, between and among the CITY OF INDIO, a California municipal corporation hereinafter referenced as "City" on the one hand, and GOLDENVOICE, LLC, a California limited liability company, hereinafter referenced as "Contractor/Promoter": RECITALS WHEREAS, City is empowered by law to provide for safety, security and order within its boundaries, and relies upon the services of the Indio Police Department ("IPD") in that regard; and WHEREAS, the County of Riverside ("County") provides the City with fire protection, disaster preparedness and response, fire prevention, rescue, hazardous materials mitigation, technical rescue response, medical emergency services, and public service assists ("Contract Fire Services") via its "Cooperative Fire Programs Fire Protection Reimbursement Agreement" with the California Department of Forestry and Fire Protection ("Cal Fire"), said services being provided pursuant to the terms and conditions of that certain "COOPERATIVE AGREEMENT TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF INDIO" between County and City dated July 3, 2008 and maintained as a matter of public record by the City Clerk; and WHEREAS, occasional special events or occurrences in the City attract a high level of public interest and large numbers of individuals with attendant traffic and a variety of matters requiring a level of service by IPD, Cal Fire and other City personnel and resources that exceeds City's everyday demands, and warranting City's provision of supplemental services to preserve safety, security, and order; and WHEREAS, the Coachella Valley Music and Arts Festival, scheduled to take place on Friday, April 13, 2012 through and including Sunday, April 15, 2012 and on Friday, April 20, 2012 through and including Sunday, April 22, 2012 and either one or two weekends in 2013 on dates to be determined by Contractor/Promoter ("Coachella") and Stagecoach: California's Country Music Festival, scheduled to take place on Friday, April 27, 2012 through and including Sunday, April 29, 2012 and in 2013 on to dates to be determined by Contractor/Promoter ("Stagecoach"), presented by Contractor/Promoter, are special events ("Special Events"), each of which Contractor/Promoter has the desire, but not the obligation, to produce; and Page 1 of 11 Special Events Agreement Coachella & Stagecoach 2012 & 2013 i 210 WHEREAS, Contractor/Promoter is desirous of contracting with the City for necessary and supplemental services in order for the IPD to provide for safety, security, and order at the Special Events ("Supplemental Services"); and WHEREAS, IPD must coordinate its delivery of Supplemental Services with Cal Fire's delivery of Contract Fire Services to insure the safety of persons and property at the Special Events ("Fire Services"), and with City's provision of other services to assure the safety of temporary structures, art pieces, electrical systems, sanitation facilities at the Special Events, e.g., Building and Safety and Public Works, and to support IPD and Cal Fire as necessary ("Miscellaneous Services"); and WHEREAS, the City is agreeable to rendering such Supplemental Services through IPD, Fire Services through Cal Fire and Miscellaneous Services through City staff on the terms and conditions set forth herein; and WHEREAS, Section 53069.8(a)(1) of the California Government Code provides that the City may contract on behalf of IPD's Chief of Police to provide Supplemental Services to private individuals or private entities to preserve the peace at special events such as the Special Events; and WHEREAS, the venue at which Special Events will take place which includes portions of the Empire Polo Club, the Eldorado Polo Club and various adjacent properties utilized and the temporary facilities specific to the presentation of the Special Events (together, the "Venue'), is located in the area subject to Conceptual Specific Plan 94-10-3 ("Specific Plan"), and chapter 5, Section,E, subsection 9 of the Specific Plan specifies requirements applicable to special events such as the Special Events; and WHEREAS, City has agreed to provide special event permits per the Specific Plan that will allow Contractor/Promoter to present the Special Events at the Venue during 2012 and 2011 AGREEMENT NOW, THEREFORE, for and in consideration of the promises and mutual covenants and conditions hereafter stated, the respective parties hereto agree as follows: Delivery of Supplemental Services. Supplemental Services shall be rendered by regularly appointed, full-time peace officers as defined in Section 830.01 of the Penal Code or as negotiated with certified employees' organizations or as deemed appropriate by the City Manager. Such Supplemental Services shall encompass only law enforcement duties and not services authorized to be provided by private patrol operators, as defined in Section 7521 of the California Business and Professionals Code and other related services customarily rendered by City. The Supplemental Services provided pursuant to this AGREEMENT shall not reduce the normal and regular on- going service that the City would otherwise provide if the City did not enter into this AGREEMENT for Supplemental Services. II. Delivery of Fire Services. Fire Services provided at the Special Events shall be rendered by regularly appointed, full-time Cal Fire personnel. For purposes of this AGREEMENT, Cal Fire personnel shall include Riverside County Fire Department employees supervised by Cal Fire personnel. Page 2 of 11 Special Events Agreement . Coachella & Stagecoach 2012 & 2013 211 III. Delivery of Miscellaneous Services. Miscellaneous Services provided at the Special Events shall be rendered by regularly appointed, full-time City personnel. IV. Operations Plan. Supplemental Services in each calendar year shall be provided per an IPD Operations Plan ("Operations Plan"). There shall be three (3) Operations Plans, one for the first weekend of Coachella, one for the second weekend of Coachella (if applicable) and one for Stagecoach in each calendar year the Special Event is held. The Operations Plans for Coachella in calendar year 2012 will be maintained at IPD as confidential records designated as ADDENDUM A-2012 and ADDENEDUM B-2012 to this AGREEMENT. The Operations Plan for Stagecoach in calendar year 2012 will be maintained at IPD as a confidential record designated as ADDENDUM C-2012 to this AGREEMENT. Contractor/Promoter agrees that IPD, in its sole discretion, may develop a new Operations Plan for any or all of the Special Events to be held in calendar year 2013, Prior to the Special Events in calendar year 2013, there shall be three (3) IPD Operations Plans, which shall be maintained at IPD as confidential records designated as: ADDENDUM A-2013 for the first weekend of Coachella and ADDENEDUM B-2013 for the second weekend of Coachella (if applicable) and ADDENDUM C-2013, for Stagecoach. Such addendums shall be made part of and subject to this Agreement for the Special Events held in calendar year 2013, V. Contents of Operations Plan. Each Operations Plan shall describe the Special Event to which it corresponds. This description shall include but not be limited to the following: (a) the Supplemental Services to be provided by IPD, (b) the Contractor/Promoter's contemplated use of each area within the Venue during that Special Event, and (c) the estimated number of IPD and other law enforcement personnel to be provided throughout the Special Event in question. The Operations Plans in the form possessed and maintained at IPD shall be the sole basis of any request for any Supplemental Service by IPD under this AGREEMENT. While the Operations Plans must remain confidential, IPD shall discuss with Contractor/Promoter information contained therein to the extent that Contractor/Promoter requires such information in order to prepare for and/or successfully present the Special Events. These discussions shall be limited to the extent necessary: (a) to insure that IPD plans to protect the public health, safety and welfare are not compromised, and (b) to insure officer safety in the delivery of Supplemental Services. However, certain information contained in the Operations Plans may be reflected in the plans per condition 19 of ATTACHMENT A hereto. VI. Changes to Operations Plan. Any request for any Supplemental Service not detailed in an Operations Plan shall be initiated in writing by the Contractor/Promoter not less than five (5) days prior to the Special Event in question, to the attention of IPD's Chief of Police. Any such request shall set forth the Special Event, date, and location of the Supplemental Service not included in the Operations Plan. Upon receipt of any such request, the parties shall develop and attach to the ADDENDUM in question an amended Operations Plan for the Special Event in question. VII. Incident Plan. Fire Services in each calendar year shall be provided per a Cal Fire Incident Plan ("Incident Plan"). There shall be two (2) Incident Plans, one for Coachella and one for Stagecoach. The Incident Plan for Coachella in 2012 will be maintained by Cal Fire as a confidential record designated as ADDENDUM D-2012 to this AGREEMENT. The Incident Plan for Stagecoach will be maintained by Cal Fire as a confidential record designated as ADDENDUM E-2012 to this AGREEMENT. Page 3 of 11 Special Events Agreement Coachella & Stagecoach 2012 & 2013 .." 212 Contractor/Promoter agrees that Cal Fire, in its sole discretion, may develop a new Incident Plan for any or all of the Special Events to be held in calendar year 2013. The Incident Plan for Coachella in 2013 will be maintained by Cal Fire as a confidential record designated as ADDENDUM D-2013. The Incident Plan for Stagecoach in 2013 will be maintained by Cal Fire as a confidential record designated as ADDENDUM E- 2013. Such addendums shall be made part of and subject to this Agreement for the Special Events held in calendar year 2013. VIII. Contents of Incident Plan. Each Incident Plan shall describe the Special Event to which it corresponds. This description shall include but not be limited to the following: (a) the Fire Services to be provided by Cal Fire, (b) the Contractor/Promoter's contemplated use of each area within the Venue during that Special Event, (c) the estimated number of Cal Fire personnel to be provided by Cal Fire throughout the Special Event in question. The Incident Plan in the form possessed and maintained by Cal Fire shall be the sole basis of any request for any Fire Service by Cal Fire under this AGREEMENT. While the Incident Plans must remain confidential, Cal Fire shall discuss with Contractor/Promoter information contained therein to the extent that Contractor/Promoter requires such information in order to. prepare for and/or successfully present the Special Events. These discussions shall be limited to the extent necessary: (a) to insure that Cal Fire plans to protect the public health, safety and welfare are not compromised, and (b) to insure the safety of Cal Fire personnel in connection with the delivery of Fire Services. However, certain information contained in the Incident Plans may be reflected in the plans per condition 19 of ATTACHMENT A hereto. IX. Changes to Incident Plan. Any request for any Fire Service not detailed in an Incident Plan shall be initiated in writing by the Contractor/Promoter not less than five (5) days prior to the Special Event in question, to the attention of Cal Fire's Division Chief. Any such request shall set forth the Special Event, date, and location of the Fire Service not. included in the Incident Plan. Upon receipt of any such request, the parties shall develop and attach to the ADDENDUM in question an amended Incident Plan for the Special Event in question. X. Miscellaneous Services. Miscellaneous Services related to inspecting and evaluating the initial, and continual safety and reasonable compliance of temporary facilities; stages, structures, electrical systems, sanitation facilities, exiting components, and disabled access with applicable authority throughout the entire duration of the Special Events shall be performed by the City's Building and Safety Division and Public Works Division. Contractor/Promoter shall provide access throughout the Venue to the designated Building and Safety staff and Public Works staff both initially and throughout these Special Events in order to carry out this function. XI. Event Services. Supplemental Services, Fire Services and Miscellaneous Services at the Special Events subject to this AGREEMENT (in the aggregate, "Event Services') provided to Contractor/Promoter under this AGREEMENT shall only encompass duties and functions of IPD, Cal Fire and other City Staff customarily rendered by the City pursuant to the statutes and laws of the State of California, and the City's ordinances, policies and procedures. XII. Level of Supplemental and Cal Fire Services. The Parties agree that the level of Supplemental and Cal Fire Services to be provided per this AGREEMENT reflects the Page 4 of 11 Special Events Agreement Coachella & Stagecoach 2012 & 2013 213 fact that the level of private security and emergency medical services personnel hired to work at the Special Events shall be satisfactory to IPD and Cal Fire as set forth in the security plan and the emergency medical services plan. XIII. Discretion re Delivery of Event Services. Absolute discretion related to the rendition of Event Services, the rank, title, supervision and discipline of IPD, Cal Fire or other City personnel providing same ("Event Personnel"), the supervision, equipment, communications, supplies, and all other matters incident to Event Services, and the control of all Event Personnel shall be held and exercised exclusively as follows: (i) by IPD's Chief of Police as to Supplemental Services, (ii) by the Cal Fire Division Chief as to Fire Services, (/fi) by the City Manager as to Miscellaneous Services, or (iv) by an authorized representative of one of these three (3) delineated City officials as to the corresponding services. In the event of any dispute between the parties as to the extent of the duties and functions to be performed hereunder, or the level, extent or manner of providing any Event Service, a determination thereof made by the City official specified in this Section, or his/her authorized representatives shall be final and conclusive as between the parties hereto. A City official making such a determination shall do so in good faith. The Chief of Police or his/her designee reserves the right to unilaterally determine when circumstances warrant an increase in the level of Event Services, including but not limited to procurement of additional law enforcement personnel to maintain law and order. XIV. Billing Rates for Event Services. For and in consideration of the rendition of the Event Services to be performed by the City for the Contractor/Promoter under this AGREEMENT, the Contractor/Promoter will pay the City in full for said Event Services and for the related dedication of City resources according to the appropriate and prevailing billing rates as determined by City's Finance Director which applicable hourly rates for Event Personnel include worker's compensation costs and administrative overhead costs directly related to provision of said Event Services. XV. Estimated Invoice. As to each Special Event covered by this AGREEMENT in calendar year 2012, the City shall transmit to the Contractor/Promoter, within sixty (60) days of this AGREEMENT's approval by the City Council, an estimated invoice that details all reasonably anticipated Event Personnel, equipment, supply, transportation, and other costs for Event Services to be performed under this Agreement including the value of the In -Kind Consideration (as defined below) including: (a) the estimated number of Event Personnel to be provided throughout the Special Event in question, including the hours and days of deployment, (b) the prevailing billing rates pursuant to Section XIV, (c) any additional equipment required or supplied, and (d) any additional requirements for which there is a charge to Contractor/Promoter including all pre- and post -Special Event planning (the "Estimated Invoice"). As to each Special Event in calendar year 2013, the City shall transmit to the Contractor/Promoter in a reasonable timely manner, an Estimated Invoice as described herein. The costs indicated in the Estimated Invoice are estimates only. Contractor/Promoter agrees that City may assess additional charges for additional Event Personnel, supplies or equipment utilized, and such damage to uniforms or property that directly relates to Event Services, including but not limited to response to any emergency that arises from or relates to either of the Special Events covered by this AGREEMENT. XVI. Deposit. In each of 2012 and 2013, Contractor/Promoter shall deposit a sum of one hundred eighty thousand dollars ($180,000.00) per event day (the "Deposit") (i.e. an Page 5 of 11 Special Events Agreement Coachella & Stagecoach 2012 & 2013 'i 214 estimated $1,600,000 if all 9 event dates are used) with the City upon the later of (x) thirty (30) business days prior to the start of Coachella for the applicable year and (y) the receipt of the Estimated Invoice for the applicable year. This sum is anticipated to be sufficient to cover all reasonably anticipated costs of the Special Events. Contractor/Promoter's payment of actual costs of Event Services rendered by the City for each Special Event covered by this AGREEMENT will be drawn from this Deposit. In 2012 only, Contractor/Promoter shall deposit three hundred seventy five thousand dollars ($375,000) of the Deposit with the City within thirty (30) business days of the full execution of this Agreement and the remainder of the Deposit shall be made to the City pursuant to the first sentence hereof. The City Manager is hereby delegated the authority to determine if the Deposit for calendar year 2013 is to be increased. In making this determination, the City Manager shall take into consideration the actual amount expended on Event Services in 2012 and whether there are changes in the Special Event from the previous year that warrant the need for additional Event Services. If there is an increase, City shall provide prior written notice to Contractor/Promoter and Contractor/Promoter shall submit the additional deposit ("Additional Deposit") within ten business days of such notice. XVII. Reconciliation of Actual Event Services. Depending on actual Event Services required at the time of a Special Event, the Deposit (including the Additional Deposit) may not be sufficient. The City, within one -hundred and twenty (120) days after each Special Event shall present the Contractor/Promoter with a detailed reconciliation describing the final costs of all Event Services rendered by the City at that Special Event which reconciliation shall include: (a) the number of Event Personnel provided throughout the Special Event in question, including the hours and days of deployment, (b) the prevailing billing rates pursuant to Section XIV, (c) any additional equipment required or supplied, and (d) any additional requirements for which there is a charge to Contractor/Promoter including all pre- and post -Special Event planning (the "Reconciliation"). XVIII. Payments in Excess of Deposit. The Contractor/Promoter agrees and covenants that it shall pay any amount not covered by its Deposit (including the Additional Deposit) as set forth in the Reconciliation. Contractor/Promoter shall make such payment within thirty (30) days of receiving said Reconciliation from City. Contractor acknowledges that circumstances beyond City's control may result in the issuance of separate invoices in addition to the Reconciliation, by outside government agencies, e.g., Riverside County Fire Department Hazardous Materials Team and the Riverside County Hazardous Device Team. Contractor/Promoter agrees to pay such separate invoices for services rendered within thirty (30) days of receiving same. Failure by the Contractor/Promoter to remit payment for City reconciled and/or other invoiced costs as specified, may result in City denial of any future Contractor/Promoter application for a Special Event permit, provided that the Contractor/Promoter has received not less than two (2) business days' opportunity to cure any such failure to make payment. In the event that the cost of the actual Event Services rendered by the City during the Special Events covered by this AGREEMENT per the Reconciliation is less than the amount of Contractor/Promoter's Deposit, City shall refund the excess portion of the Deposit (including the Additional Deposit) within thirty (30) days of issuing its Reconciliation. The Deposit, the Additional Deposit, and any final payments for Event Services shall be made by certified check, money order or wire transfer made payable to the City of Indio, 100 Civic Center Mall, Indio, California 92201. Page 6 of 11 Special Events Agreement Coachella & Stagecoach 2012 & 2013 u 215 XIX. In -Kind Consideration. As further and separate consideration, above and beyond that specified, Contractor/Promoter shall provide the City of Indio, through the City's "Agency Head" per the City of India Ticket Distribution Policy adopted by the City Council on April 1, 2009 via Resolution No. 9352 (the "Tickets Policy) with complimentary admission and parking tickets/passes for each calendar year as follows (the "In -Kind Consideration"): (i) one hundred fifty (150) general admission weekend passes for each weekend of Coachella and for Stagecoach, (ii) fifty (50) "V.I.P" weekend passes for each weekend of Coachella and for Stagecoach, (iii) seventy five (75) non -transferable backstage (or equivalent) weekend passes for each weekend of Coachella and for Stagecoach, (iv) fifteen (15) non -transferable production (or equivalent) weekend wristbands for each weekend of Coachella and for Stagecoach for City officials providing Miscellaneous Services, and (v) thirty (30) parking passes for each day of each weekend of Coachella and for Stagecoach, i.e., two hundred seventy (270) total parking passes. All such tickets/passes shall be distributed, used and subject to disclosure in strict accord with the Tickets Policy. In addition, Contractor/Promoter shall provide working passes to those IPD and Cal Fire personnel providing Supplemental Services and Fire Services at a Special Event pursuant to the Operations Plan and the Incidental Plan. Any resale of Special Event tickets or passes is prohibited and any use of working passes by parties not working at the Special Events is prohibited. XX. Additional Consideration. Contractor/Promoter agrees to pay the City the following additional consideration in each calendar year: Two Dollars and Thirty Three Cents ($2.33) for each paid weekend pass to the Special Events. Contractor/Promoter shall pay such amount to the City no later than thirty (30) days after the last Special Event covered by this Agreement in each year and shall include with such payment a report setting forth the number of paid weekend passes for the Special Events that year. XXI. No Joint Venture. Each of the parties hereto warrants and covenants that it will not act at any time as an agent, employee, partner, joint venture, or associate of the other. All persons employed in providing services provided under this Agreement shall be IPD, Cal Fire, other City of Indio employees, or other law enforcement personnel meeting the criteria referenced in Section I above and designated by IPD's Chief of Police. The Contractor/Promoter shall not assume any liability for the direct payment of any salaries, wages, retirement benefits, workers' compensation insurance or other compensation to any person performing Event Services hereunder or any liability other than that provided for this AGREEMENT. XXII. Contractor/Promoter Provided Security Guards and EMS Personnel. Prior to each Special Event, the Contractor/Promoter and IPD's Chief of Police or designee shall mutually agree as part of Contractor/Promoter's security plan and Operations Plan as to the appropriate number of Contractor/Promoter provided uniformed, State -licensed security guards to augment the presence of sworn law enforcement personnel present at the Venue during the Special Events. The level of such augmentation shall be at the sole discretion of the Chief of Police or his designee. Similarly, Contractor/Promoter and Cal Fire's Division Chief shall mutually agree, as part of Contractor/Promoter's emergency medical services plan and Incident Plan, as to the appropriate number of Contractor/Promoter provided approved EMS event staff to assist Cal Fire personnel present at the Venue during the Special Events. The level of such augmentation shall be at the sole discretion of the Cal Fire Division Chief or his designee. Page 7 of 11 Special Events Agreement Coachella & Stagecoach 2012 & 2013 P 216 XXIII. Contractor/Promoter Provided Equipment. To facilitate City's delivery of Miscellaneous Services, the Contractor/Promoter has agreed to provide adequate equipment and materials such as fencing, event lighting, sanitation facilities, barricades and concession facilities as generally specified in the Venue site map incorporated in the Operations Plan and Incident Plan. XXIV. Traffic Plan. The Contractor/Promoter agrees to adhere to the traffic plan approved by IPD, and fund such Event Services as may prove necessary to implement said plan. XXV. Mutual Indemnification. Except as provided herein, neither party hereto shall be liable for any damages proximately resulting from the negligent or wrongful acts or omission of the other party's employees or agents in compliance with this AGREEMENT; and each party shall indemnify, defend, and save harmless the other party from any such damage or liability. XXVI. Agents. The Contractor/Promoter and City designate the following persons to act on their behalf with regard to this AGREEMENT consistent with its terms and conditions and designate the following addresses for the giving of all notices: Paul Tollett, GOLDENVOICE, LLC, 5750 Wilshire Blvd. 5t' Fl. Los Angeles CA. 90036, and Jim Curtis, City of Indio, Human Services Manager, 100 Civic Center Mall, Indio, California, 92201. The parties may change the name of such person or the address of such notice by a letter in writing with thirty (30) days' notice. A copy of all notices to Contractor/Promoter shall be sent to: Goldenvoice, LLC, 5750 Wilshire Boulevard, Suite 501, Los Angeles, CA 90036, Attn: General Counsel. XXVII. Signage. The Contractor/Promoter agrees to be solely responsible for the placement of professional signage that serves to provide safe and direct ingress and egress for the Special Events covered by this AGREEMENT. This includes signage both to and from the Venue. The Contractor/Promoter is solely responsible for the removal of said signage within twenty-four (24) hours of the termination of the Special Event in question. Any cost incurred by the City in removing signage related to either Special Event will be billed directly to the Contractor/Promoter. XXVIII. Liquidated Damages. The parties agree that if a day of performances, whether live or recorded ("Performance"), at either Special Event does not conclude in a timely manner per the conditions of approval for these Special Events and after communication between the parties as set forth in this Section, it will be impractical or impossible to determine damages to the City, and liquidated damages shall apply. Contractor/Promoter agrees to be solely responsible for such liquidated damages. If any Special Event Performance runs in excess. of the duration allowed by the Conditions of Approval incorporated by reference in this AGREEMENT, but concludes within the first five (5) minutes after the agreed hour per the Conditions of Approval, the Contractor/Promoter will be assessed a penalty of twenty thousand dollars ($20,000.00), with an additional penalty of one thousand dollars ($1,000.00) per additional minute, commencing with the sixth (6rh) minute, that passes before the Performance in question concludes. Goldenvoice Initials Page 8 of 11 Special Events Agreement Coachella & Stagecoach 2012 & 2013 " 217 No less than ten (10) days before the first weekend of Coachella in each applicable calendar year, Contractor/Promoter shall designate and identify to City its law enforcement liaison(s) ("Liaison") and provide contact information for each individual so designated. Fifteen minutes prior to the end of the Performances each day, the Indio Police Captain who is the Officer in Charge ("O.I.C.") will contact a Contractor/Promoter Liaison and make notification that the day's Performances are reaching their hour of termination, Contractor/Promoter will have fifteen (15) minutes from the time of this contact to terminate all Performances. At the scheduled hour for the end of the Performances for each day of a Special Event, the O.I.C. will re -contact a Liaison. If the day's Performances have not concluded, the O.I.C. will advise Contractor/Promoter that penalties will be assessed per this Section, commencing immediately, unless the O.I.C. and Liaison mutually agree otherwise. The O.I.C. will monitor the Contractor/Promoter's progress in terminating the day's Performances, and will contact the Contractor/Promoter every fifteen (15) minutes thereafter until the day's Performance has terminated. If a Liaison fails to answer his/her telephone and/or event radio with respect to attempted contact by the O.I.C. per this Section, Contractor/Promoter understands and agrees that it shall be liable for any penalty assessed hereunder, as the O.I.C. attempted to provide due notice. Jam' Goldenvoice Initials Above and beyond liquidated damages to be paid by Contractor/Promoter upon a Performance's late conclusion, Contractor/Promoter agrees to pay an additional penalty of thirty five thousand dollars ($35,000) as to each instance when Contractor/Promoter fails to comply with this AGREEMENT as it relates to the following: (i) private security and emergency medical services personnel provided by Contractor/Promoter. or (if) provision to the City and material compliance with the approved plans per condition 19 of ATTACHMENT A hereto. This additional penalty shall not be due or payable if Contractor/Promoter can demonstrate that its failure to comply with these provisions was caused by factors beyond its reasonable capacity to control, e.g., a failure by a third party to arrive at the Site and perform services per an enforceable agreement with Contractor/Promoter, under circumstances that include no negligence by Contractor/Promoter. Goldenvoice Initials XXIX. Specific Plan Binding. Contractor/Promoter agrees to be bound by all terms and conditions of City of Indio Conceptual Specific Plan 94-10-3, Chapter 5, Section E, Subsection 9. The provisions of that plan as well as the application are hereby incorporated by this reference in the terms of this AGREEMENT. In the event of any conflict, the terms of this AGREEMENT shall prevail. XXX. Integration, Modification and Waiver. This writing embodies the whole of the AGREEMENT. Time is of the essence of this AGREEMENT and every act to be performed herein. There are no oral or other agreements between the parties other than those expressed herein. No addition or variation of the terms of this Agreement shall be valid unless made in writing and signed by both parties. No waiver of any term or condition of this AGREEMENT shall be a continuing waiver thereof. Page 9 of 11 Special Events Agreement Coachella & Stagecoach 2012 & 2013 o 0 n G 8 XXXI. Attorneys' Fees in Enforcement. In the event either party is required to enforce this AGREEMENT, the prevailing party shall be entitled to reasonable cost and attorneys' fees as determined by the courts. XXXII. Insurance. Contractor/Promoter shall, at its sole cost and expense, obtain and maintain the following occurrence based insurance coverage throughout the duration of the Special Events covered by this AGREEMENT: (a) commercial general liability of $5,000,000 per occurrences and (b) workers compensation insurance in a minimum amount required by law. Contractor/Promoter's insurance shall be carried by responsible insurance companies licensed to do business in the State of California. Except for Contractor/Promoter's workers' compensation, Contractor/Promoter's insurance coverage shall name as additional insured persons, City, together with City's elected officials, officers, employees, attorneys, volunteers and agents (in the aggregate for purposes of this Section only, "City"). Each insurance policy and/or rider shall contain language, to the extent obtainable, to the effect that: (i) the insurer waives its right of subrogation against City; (if) the policies are primary and noncontributing with any insurance that may be carried by City; and (fif) the policies cannot be canceled or materially changed except after ten (10) days' notice by the insurer to City by certified mail. XXXIII. Special Events Permit Issued, Conditions of Approval Incorporated. By its execution of this AGREEMENT, City confirms that the Contractor/Promoter has been issued a special events permit for the subject Special Events, and that subject to the terms and conditions of this AGREEMENT, the Contractor/Promoter has the full legal right to hold the Special Events without the requirement of obtaining any other consents or permits from the City or any of its various commissions an/or committees. See attached Special Event permit "Conditions of Approval" incorporated herein by this reference as "Attachment A." XXXIV.Term ination. In the event there is a material adverse public safety issue at the Special Events in 2012, then within ninety (90) days of the last 2012 Special Event, the City shall set forth the nature of the issue in writing and deliver such notice to Contractor/Promoter. In the event that after sixty (60) days of good faith neogiations, the parties are unable to agree upon a reasonable solution or plan to manage such public safety issue as it relates to the Special Events in 2013, the City may terminate this AGREEMENT by giving Contractor/Promoter written notice of such termination which notice shall be effective upon Contractor/Promoter's receipt. (Remainder of page intentionally blank; signatures appear on next page] Page 10 of 11 Special Events Agreement Coachella & Stagecoach 2012 & 2013 a 219 IN WITNESS WHEREOF, the parties by their duly authorized officers have caused these presents to be subscribed on the day and year first above written. THE CITY INDIO 0 Date: Dan Martinez, City Manager 2011 CONTRACTOR/PROMOTER By: five -Tx,4V' Paul Tollett, Authorized Agent, Goldenvoice, LLC Date: SEP 2 , 2011 Page 11 of 11 Special Events Agreement Coachella & Stagecoach 2012 & 2013 220 ATTACHMENT A Conditions of Approval' (2012 and 2013 Special Events) IN 2012, Performances shall commence at 11:00 a.m. on each date of the Special Events. Performances shall conclude as follows: Special Event Date Conclusion Time Friday, April 13, 2012 1:00 a.m., Saturday, April 14, 2012 Saturday, April 14, 2012 _ 1:00 a.m., Sunday, April 15, 2012 Sunday, April 15, 2012 12:00 a.m., Monday, April 16, 2012 Friday, April 20, 2012 1:00 a.m., Saturday , April 21, 2012 Saturday, April 21, 2012 1:00 a.m., Sunday, April 22, 2012 _Sunda , A ril 22, 2012 12:00 a.m., Monday, April 23, 2012 Friday, April 27, 2012 12:00 a.m., Saturday Aril 28, 2012 Saturday, April 28, 2012 12:00 a.m., Sunday Aril 29, 2012 Sunday April 29, 2012 12:00 a.m., Monday, April 30, 2012 The parties shall agree to commencement and conclusion times for the 2013 Special Events once the dates have been determined. 2. At no time on any day during Coachella shall more than ninety five thousand (95,000) persons, including Event Personnel, Contractor/Promoter personnel, artists, complimentary persons, vendors, and patrons, be present at the Venue. In effect, this figure represents the maximum all-inclusive capacity of the Venue for these Special Events. This same condition shall apply to Stagecoach, but the persons present shall be capped at sixty-five thousand (65,000) per day. 3. At no time during Coachella shall more than ten thousand, two hundred (10,200) vehicles authorized for car -camping be present at the Venue in locations designated for car -camping. At no time during Stagecoach shall more than two thousand five hundred (2,500) recreational vehicles authorized for recreational vehicle camping and no more than seven hundred fifty (750) vehicles authorized for car camping be present at the Venue in locations designated for recreational vehicle and car -camping. 4. Adequate dust control measures shall be implemented in all Venue parking areas to the satisfaction of the Public Works Director and in full compliance with applicable South Coast Air Quality Management District Standards. Contractor/Promoter shall pre -water all Venue parking areas prior to the commencement of each Special Event. Water shall be applied continuously to portions of Venue parking areas during the Special Events by means- of water trucks as follows: water shall be applied to maintain visible moisture on the soil surface and a minimum of one (1) two thousand (2,000) gallon water truck shall be required to treat each four (4) acres of Venue parking area per hour. Following the conclusion of the Special Events, if necessary for dust control, Contractor/Promoter shall re -vegetate or chemically stabilize all Venue parking areas. If a chemical stabilizing dust suppressant is ' Incorporated by reference in Special Events Agreement, all defined/capitalized terms herein derived from said Agreement Attachment A - Conditions of Approval Coachella & Stagecoach 2012 & 2013 Page 1 of 4 N 2Li used in lieu of re -vegetation, it shall be applied in concentrations consistent with the suppressant manufacturer's specification. 5. The Contractor/Promoter shall coordinate with City to implement all recommended traffic and public safety measures for the Special Events including street closures, parking lot ingress/egress, lighting and monitoring of campground site, and other public safety measures as may be required throughout the duration of the Special Events by the Chief of Police or designee. 6. The calendar date which is one day prior to each applicable Special Event is designated for the start of camping set up for the applicable Special Event. Camping will begin no earlier than 9:00 a.m. on that date. All camping will conclude and campers will leave the site at or before Noon on the Monday immediately following the applicable Special Event. Entertainment for the camping area will be limited to a movie, amplified music and a skating rink or such similar activities. Entertainment in the camping area will not continue after 2:30am on any night. 7. Alcoholic beverages will be sold in accord with the rules and regulations set forth by the Department of Alcohol Beverage Control (the "ABC"). Contractor/Promoter shall forward a true and correct copy of the ABC license for both Special Events to IPD no less than ten (10) days before Coachella. 8. In addition to the ABC requirements, in the event that ABC requires that Contractor/Promoter have a "Beer Garden": a. Each "Beer Garden" location shall be fenced with six foot (6) fencing and shall have a separate entrance and exit. b. Each entrance and exit shall be staffed by private security. c. ABC approved alcoholic beverages shall be sold in plastic/paper cups only. 9. In the event that Contractor/Promoter wishes to reduce the number of uniformed private security staff agreed to with the Chief of Police pursuant to the security plan by ten percent (10%) or more, it shall consult with the Chief of Police or his designee. 10. In the event that Contractor/Promoter wishes to reduce the number of approved emergency medical services event staff agreed to with Cal Fire's Division Chief pursuant to the emergency medical services plan by ten percent (10%) or more, it shall consult with Cal Fire's Division Chief or his designee. 11. The following items and/or activities will be strictly prohibited throughout the performance area and the camping area of the Venue: a. Large backpacks or similar bags, except within areas designated for camping b. Tents, except within areas designated for tent and car camping c. Sleeping bags or large beach towels, except within areas designated for camping d. Cooking or other use of open flames, except as used authorized vendors in designated vendor areas or in designated car -camping or motor home areas in accord with any Cal Fire directive given on site e. Weapons f. Narcotics, contraband, or related paraphernalia Attachment A — Conditions of Approval Coachella & Stagecoach 2012 & 2013 y i Page 2 of 4 .,a 222 12. The Contractor/Promoter agrees to provide and place a number of signs mutually agreed .upon by the Parties at each Venue entrance and each parking area, specifying at a minimum, the following rules: a. All persons and their property are subject to search prior to entering the Special Events. b. No large backpacks or large carry -all bags allowed in the venue c. No Loitering in the Parking Lots (attempt to minimize "tailgate parties' except in conjunction with camping in designated areas) 13. The Contractor/Promoter and his/her contracted service providers agree to enforce the following rules in the performance area and the camping area of the Venue: a. No tents, except within areas designated for tent and car camping b. No sleeping bags or large beach towels, except within areas designated for camping c. No cooking or other use of open flames, except as used by authorized vendors in designated vendor areas or in designated car -camping or motor home areas in accord with any Cal Fire directive given on site d. No outside alcohol allowed to be brought into the licensed portions of the Venue e. No contraband or illicit drugs f. No dust masks g. No Vicks Vapor Rub or similar pharmaceuticals In. No flags i. No item that may reasonably be deemed by law enforcement personnel to be a hazard or potential danger to the safety, of any person at the Venue. Enforcement of this rule shall commence with verbal notice being given to a Liaison. j. No musical instruments (this condition 13.j. applicable to camping area only) 14. Contractor/Promoter will supply a list of vendors that will be at the Venue and in the parking areas during the Special Events. Contractor/Promoter shall insure that each such vendor has a City Itinerant Business License, no later than fifteen (15) days prior to the applicable Special Event. For purposes of this condition 14, a "vendor" shall include any business, organization, person or entity that sells, offers, gives, trades or buys anything. This includes, but is not limited to services, products, and food/drink items. The concession company operating at the Empire Polo Field grounds (F&B Associates, Inc. d/b/a Best Beverage Catering) is exempt from this requirement. 15. The Contractor/Promoter will supply a list of artlexhibit displays and a complete description of said displays to IPD, City of Indio Building & Safety Division and Cal Fire no later than fifteen (15) days prior to each applicable Special Event. 16. In an effort to minimize noise complaints, the Contractor/Promoter agrees to the following noise requirements, and warrants that it bears full responsibility for. compliance, during the Special Events, with noise arising at the Venue and the City's noise restrictions in relation thereto: Attachment A — Conditions of Approval 1' 7- Coachella & Stagecoach 2012 & 2013 Page 3 of 4 223 a. The noise, music, and/or combined sound generated in any location within the Venue, may not exceed one hundred (100) decibels. Three (3) points of measurement may be used to gather decibel readings. Decibel readings may be taken by handheld digital decibel meter at the intersections of Monroe St. and Avenue 50, Monroe St. and Avenue 51, Avenue 50 and Madison St, Madison St and Avenue 52 and Monroe St and Avenue 52. b. If a decibel reading indicates that this threshold has been exceeded, City shall contact Skip Paige, Bill Fold or a designee as identified by Contractor/Promoter to City, and instruct him/her to lower the music or sound until it falls to one hundred (100) decibels or less. c. If any subsequent decibel reading, after City's initial contact with Skip Paige, Bill Fold or a designee as identified by Contractor/Promoter to City, indicates that a continuing or recurring decibel reading violation exists, the Contractor/Promoter shall immediately, upon receipt of City notification of said continuing or recurring violation, lower the sound or noise emanating from the Venue as follows: (i) second (2nd) violation - 85 decibels, (ii) third (3rd) violation — 80 decibels, (N) fourth (4"') violation — 75 decibels, etc. In the event that City determines that a continuing decibel reading violation exists, City shall gather a new decibel reading every fifteen (15) minutes until the termination of the violation in question. 17. In the event of a continuing decibel reading violation wherein the permissible music/noise level is reduced to fifty (50) decibels, i.e., upon the ninth (91") violation, Contractor/Promoter shall be deemed to have failed to control music/noise in good faith, and City shall have the absolute right to immediately terminate the Special Event producing the violation with no liability. 18. The Contractor/Promoter shall develop and implement a shuttle plan providing for the transportation of a minimum of twenty five thousand (25,000) people per day during Coachella. Shuttle transportation shall be at the Contractor/Promoter's expense, and shall be to and from hotels and off site parking areas to the Venue via mutually agreed routes. 19. The Contractor/Promoter agrees to provide a security plan, an emergency medical services plan, a parking plan, a neighborhood resident plan, a waste plan, a shuttle plan and a camping plan to the City of Indio Special Events Office and the IPD at least forty five (45) days prior to each Special Event, as applicable. Contractor/Promoter and City shall meet and confer not less than thirty (30) days prior to each Special Event to resolve any disagreements as to the scope or nature of the plans submitted in accord herewith. Each of the parties warrants to the other that it shall resolve any such disagreements, to the parties' mutual satisfaction, not less than one (1) week prior to the first day of each Special Event. Contractor/Promoter will include with its submission of these plans a clear Venue map reflecting the intended use of each distinct area within the Venue that has been accepted by the City. Attachment A — Conditions of Approval r Coachella & Stagecoach 2012 & 2013 Page 4 of 4 a 224 ATTACHMENT 7 `A✓ ki T kt OF H N D � O l c {) CI'\;IC CENTER MALL • INDIG. CA 92ZOI 7W '(ji.4fJt @ • FAX 7e0-9 1.4008 - W VW.INJ-)10.ORG October 7, 2011 Tom Genovese City Manager City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Re: Additional Goldenvoice Commitments for Upcoming Concert Series Dear Tom: Enclosed is an executed letter from Goldenvoice with the agreed implementation measures for the 2012 and 2013 concert series. I also include a copy of the Neighborhood Resident Plan, which is this year and will be made part of the overall Concert Operations Plan. Goldenvoice is contractually obligated to implement the Neighborhood Resident Plan. Please be sure to share these documents with your entire City Council. Feel free to contact me with any questions. Sincerely, Dan Martinez City Manager Enclosures cc: City Council 225 October 6, 2011 Tom Genovese City Manager City Of La Quinta P.O. Box 1504 La Quinta, CA 92253 Dear Tom, As you are aware Goldenvoice, along with representatives from the Cities of Indio and La Quinta, have attended several meetings with local homeowners and residents about the effect of our events on their lives and property. For the most part these meetings have been very productive and I feel they have fostered a better understanding between the residents, the cities and Goldenvoice. In some instances, Goldenvoice has agreed to reimburse certain HOA's for their increased security costs during this time, but in all cases it became clear that the HOA's were not prepared to enforce their own rules on their homeowners. 1 feel that with input from all involved, we have given the HOA's a path to help solve most of their problems on their own. As I have discussed in the last several months with the City of Indio, City of La Quinta, numerous residents and other stakeholders, Goldenvoice has made the commitment to implement the following activities for the upcoming 2012 and 2013 concert series. This document serves to memorialize these commitments and is in addition to the contractual obligations that Goldenvoice will undertake pursuant to the Special Event agreement between the City of Indio and Goldenvoice ("Agreement"). I. Dust Control — Goldenvoice shall ensure that all lots utilized for camping are grassed. Parking Lots 2A/B, 3, 6A and 13 shall also be grassed. Lots 1, 6B/C/D, 14, 15, and 16 are dirt/hard packed ground. To alleviate any dust issues as we have in the past, Goldenvoice will have water trucks available 24 hours per day. Goldenvoice will also have established routes for watering these areas. If additional control is needed, the Police Command Post has radio contact with the Water Truck Supervisor to direct additional watering without further approval from Goldenvoice. 2. Noise — As set forth in the contract between the City of Indio and Goldenvoice, decibel limits are established for Goldenvoice to strictly follow. Decibel readings will be taken and documented at several locations around the perimeter of the event. Additional readings will be taken if noise complaints are received. If the levels are above the limits, Goldenvoice will be notified and the levels adjusted. The readings will be retaken to ensure the levels have been reduced. Entertainment in the camping area will now no longer continue after 1:30am on any night. This is a change from the contract that was presented to you on October 4. 3. Traffic — Over the years, a comprehensive traffic plan has been developed. In 2012, the Flow into the lots will be enhanced with the addition of parking areas and the re -designation of other areas. The amount of traffic will also be reduced due to the contractual requirement placed on Goldenvoice for the shuttling of 25,000 patrons to and from the venue. 4. Resident Complaints -- "Points of contact" for the immediately affected housing areas have been established. A complete neighborhood resident plan has been created to address issues brought up by affected residents. Better communications between the residents, city personnel and Goldenvoice will been established. Sub -communication levels will be established during the actual event to address resident's immediate concerns. However, airplanes' circling the venue with advertising is a federal issue. The City of Indio will continue to diligently work with the Federal Aviations Administration ("FAA") to establish a Temporary Flight Restriction (TER) during the events. Goldenvoice is adamantly against these advertising 226 airplanes and Goldenvoice has expressed this position to all residents. Goldenvoice has held initial meetings with the surrounding communities, and is committed to holding additional and follow up meetings in the coming months leading up to the events. 5. Access Control — Goldenvoice agrees that all personnel attending the concerts will be required to have a wristband that has an embedded RFID chip inside. This will greatly enhance enforcement activities to prevent people without tickets from milling around the venue. Resident Passes for surrounding communities are being redesigned and will be distributed to the affected residents. Letters with a map will be given out, showing restricted roadways and the suggested routes to limit their inconvenience. 6. Security — Residential areas (gated) that are affected will be hiring their own security. Upon presentation of a mutually agreeable security plan, Goldenvoice has agreed to reimburse the affected HOA's for their additional security costs. This action will allow the individual HOA's to have operational control for their guards. Goldenvoice will provide security in areas as determined by Indio Police Department for Avenue 50 residents and La Quinta Ridge MHP. Indio Police Department will also provide law enforcement patrols in those two areas, in addition to security personnel. It is my understanding that the City of La Quinta will have two dedicated officers to assist with surrounding HOA concerns and issues during the events, and Goldenvoice will provide reimbursement to the City of La Quinta under a separate agreement 7. Pedestrian Traffic — Monroe, between Avenue 50 to Avenue 52, has been designated a business road and pedestrians will not be allowed to proceed north or south on this street. There is no general admission gates located on Monroe. Festival goers from Indian Palms will be advised of their route into the venue. The Parent/Taxi pick up and drop off has been relocated inside of Lot 13A (Avenue 52 and Madison). A complete operations staff has been established to run the area including additional traffic control staff and security personnel. The media plan and the concert websites will advise concert goers of this new location. Pedestrians exiting the south end of the venue will be directed by signs and personnel to the designated pedestrian route. 8. Agreement — Goldenvoice reiterates certain obligations of interest in its Agreement pertaining to the operations of the events. In particular, I note the following: (i) Section IV of the Agreement provides that the Indio Police Department has the sole discretion to develop a new Operations Plan for any or all of the Special Events to be held in the calendar year 2013; Section XXVIII provides for certain liquidated damages, including penalties assessed if GV fails to comply with the Agreement as it relates to private security and emergency medical services personnel provided by Goldenvoice or adherence to the security plan, emergency medical services plan, parking plan, neighborhood resident plan, waste plan, shuttle plan and camping plan. In addition, Goldenvoice agrees to commission an independent consultant to perform monitoring during the 2012 events of the effectiveness of the conditions of approval relating to traffic, noise and air quality and will discuss the results and how to mitigate any impacts, with the City of Indio and the City of La Quinta within a reasonable amount of time after the 2012 event. 9. Timelines — Timelines for the referenced plans above have been established and are currently on track to be completed. This includes the shuttle and camping plans, the traffic plan, the security and media plans and the EMS plan. For example, the neighborhood resident plan was due to be completed on 9/15/11 and it was finalized on 8/29/1 I. It should be noted that even if plans are finalized, Goldenvoice and the City have the ability to revise the plans based on new information received. This will enable us to be responsive to the needs of the community. It is unfortunate that things have gotten to the point they are now. Goldenvoice has always been and will continue to be available to discuss these issues at anytime and I look forward to working with the City of La Quinta in the future. Bes Ards, y� ski Goldenvoice 227 2012 Concert Series Neighborhood Resident Plan 228 2012 Concert Series Neighborhood Resident Plan August 29, 2011 Table of Contents 1. PURPOSE ..................................... I ........... I ......................................................................... 3 2. AFFECTED AREA ............................................................................................................... 3 3. HOA AND COMMUNITY CONTACTS .......................................... ................................... 3 4. TRAFFIC ISSUES .......................... .................................................. ; ........ ........................ 3 a. Traffic Patterns ................................................... ........................... — ................. 3 b. Road Closures ............................................ ...... : ....................................................... 3 c. Bicycle Routes ................................................ — ........................................................ 3 5. ACCESS NEEDS ........................... ..................................................................................... 4 a. Resident Vehicle Passes .......................... ................................................................. 4 b. individual Resident Passes ....................................................................................... 4 6. SECURITY ISSUES ....................................................................................................... .... 1. 4 a. Normal Security ................................ ....................................................................... 4 b. Fencing .................................. .................................................................................... 4 c. Police Patrols ........................................ ................................................................... 4 7. NOISE ISSUES .................................. I ....................................................... ......................... 4 a. Sound Checks.. ...................... ................................................... ............................... 4 b. Concert Hours .... ...... .................................... ........................ .................................. 4 c. Camping Curfew .................................................................... ................................... 4 d. Sound Levels .............................................. ............................................................... 4 e. Private Parties ............................................................................................ ............... 4 f. Air Traffic ............................. — .................................................................................... 5 8. PEDESTRIAN ISSUES ...................................... .... .................. I .............. I .................... I ...... - 5 a. Taxi/Parent Drop Off ..................................................... .......... I ...... .................. 5 b. Pedestrian Routes ..................................................................................................... 5 9. RESIDENCE NOTIFICATIONS ..................................... I ........ ..... .... ..................... .............. 5 a. Media Plan ................................ ................. ................... .......................................... 5 b. Email ........................................................................................................................... 5 c. Personal Contact ..................................................................................................... 5 Page 2 of 5 of 229 2012 Concen Series Neighborhood Resident Plan August 29, 2011 1. PURPOSE: The purpose of this plan is to lessen the impact of the 2012 concert series on the neighboring community residents. To accomplish this we will review the past practices for traffic, safety and noise that have affected these residents in order develop and implement procedures to improve operations that will address these issues. 2. AFFECTED AREAS: a. Mountain View b. Hideaway c. La Quinta Polo Estates d. Rancho Santana e. Madison Club f. La Camera g. La Quinta Ridge MITP h. Desert Aire MHP i. La Canada MHP j. Anastasia k. Indian Palms CC 1. Madison Estates in. Stonefleld Estates n. Calif Palms II o. Braley Court p. Southview Place q. Ave 50 between Monroe and Jefferson r. Monroe residences south of Ave 50 s. Monroe residences between Ave 49 and Ave 50 t. Madison residences between Ave 50 and Ave 52 u. Ave 51 residences/properties v. Clinton St residences/properties w. Mountain Vista School x. The Plantation 3. HOA AND COMMUNITY CONTACTS: Contact will be made with HOA and community residents by the representatives from the City of Indio, La Quinta and Goldenvoice in the form of meetings. During these meetings, issues and concerns from the community will be identified and addressed. After the initial meetings, follow up meetings will be conducted with these same groups in order to provide updates on the actions to help mitigate their concerns. 4. TRAFFIC ISSUES: a. Traffic Patterns around the affected areas are being addressed in the Traffic Control Plan. A complete review of the traffic flow patterns will be conducted and a revised plan will be completed. Page 3 of 5 230 2012 Concert Series Neighborhood Resident Plan August 29, 2011 b. Road Closures in the affected areas will be publicized in the Media Plan and will be directly communicated to the surrounding communities in advance of the events in order to for the residents and communities to prepare for these closures. c. Bicycle Routes will be clearly identified aroundthe affected areas so to address the congestion on the roadways and the safety of the bicyclists and vehicles. 5. ACCESS NEEDS: a. Resident Vehicle Passes will be issued by Indio Police Department personnel to the directly affected residential areas. These passes will be controlled and will be registered to the resident addresses in order to prevent misuse of the passes. b. Individual Resident Passes (for Ave 50 residents) will be issued by Indio Police Department personnel. These passes will help in the identification of authorized residents allow them access to the closed portion of Ave 50 when they are not in their vehicles. 6. SECURITY ISSUES: a. Normal security at location in the affected community areas will he supplemented during the events per the request of the community. The hiring of the additional security will be accomplished by the affected community and paid for by Goldenvoice per their agreements with the affected community. b. Fencing will be placed around interior affected areas as in the past. Additional temporary fencing will be placed in areas that will help facilitate the movement of pedestrians and restrict access to areas to prevent trespassing onto properties. c. Police patrols for the affected gated communities will be addressed by the appropriate department. The intent is for the communities to be aware that normal police services will not be affected by the event law enforcement. NOISE ISSUES: a. Sound Checks will be performed beginning at 10 a.m. on show days. b. Concerts will start at I 1 a.m. and end at 1 a.m. on Fridays and Saturdays and at 12 a.m. on Sunday. c. Camping curfew will be a 2:30 a.m. d. Sound.Level checks during concerts will be addressed in the City of Indio contract with Goldenvoice. There is established points surrounding the concert area that will be checked by City of Indio personnel periodically during the concerts to insure the sound levels do not exceed the standards set in the contract. If the sound level is above the standards, procedures are in place to have the levels adjusted to the standards. e. Private resident parties in affected areas will be controlled by the appropriate jurisdiction City Codes. Page 4 of 5 231 2012 Concert Series Neighborhood Resident Plan August 29, 2011 f Air Traffic issues are addressed by FAA Flight Standards which require aircraft to fly no lower than 500 feet. If there is a violation, the FAA will be contacted. 8. PEDESTRIAN ISSUES: a. Taxi/Parent Drop Off Location is being relocated in order to minimize the pedestrians in the roadway. With the relocation, this will also address the trespassing issue as identified by residents in the area. b. Safe pedestrian routes are being established for those who walk from the surrounding communities in order to control the associated hazards. 9. RESIDENT NOTIFICATIONS: a. Media Plan will be distributed to all media in the area in advance to prepare the communities of the upcoming issues associated with the events. b. Emails will be sent out to HOA's, Management companies and residents who have requested this type of contact during the prior community meetings. These emails will provide updated information regarding the events. c. Personal Contact will be made prior to the events to distribute resident passes, information letters, eta The contacts will be made by City of Indio and La Quinta personnel and Goldenvoice. The affected residents will also be advised of the point of contact for issues during the events. Page 5 of 5 232 ATTACHMENT 8 SPECIAL EVENTS AGREEMENT Coachella Valley Music and Arts Festival Friday, April 13, 2012 through and including Sunday, April 15, 2012 Coachella Valley Music and Arts Festival 3 Day Music Festival Friday, April 20, 2012 through and including Sunday, April 22, 2012 Stagecoach: California's Country Music Festival Friday, April 27, 2012 through and including Sunday, April 29, 2012 Coachella and Stagecoach in 2013 on dates to be determined by Contractor/Promoter (up to 9 days over consecutive weekends or as otherwise agreed by the parties) THIS AGREEMENT, made and entered into this 5th day of October, 2011, between and among the CITY OF INDIO, a California municipal corporation hereinafter referenced as "City" on the one hand, and GOLDENVOICE, LLC, a California limited liability company, hereinafter referenced as "Contractor/Promoter": RECITALS WHEREAS, City is empowered by law to provide for safety, security and order within its boundaries, and relies upon the services of the Indio Police Department ("IPD") in that regard; and WHEREAS, the County of Riverside ("County") provides the City with fire protection, disaster preparedness and response, fire prevention, rescue, hazardous materials mitigation, technical rescue response, medical emergency services, and public service assists ("Contract Fire Services") via its "Cooperative Fire Programs Fire Protection Reimbursement Agreement" with the California Department of Forestry and Fire Protection ("Cal Fire"), said services being provided pursuant to the terms and conditions of that certain "COOPERATIVE AGREEMENT TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF INDIO" between County and City dated July 3, 2008 and maintained as a matter of public record by the City Clerk; and WHEREAS, occasional special events or occurrences in the City attract a high level of public interest and large numbers of individuals with attendant traffic and a variety of matters requiring a level of service by IPD, Cal Fire and other City personnel and resources that exceeds City's everyday demands, and warranting City's provision of supplemental services to preserve safety, security, and order; and WHEREAS, the Coachella Valley Music and Arts Festival, scheduled to take place on Friday, April 13, 2012 through and including Sunday, April 15, 2012 and on Friday, April 20, 2012 through and including Sunday, April 22, 2012 and either one or two weekends in 2013 on dates to be determined by Contractor/Promoter ("Coachella") and Stagecoach: California's Country Music Festival, scheduled to take place on Friday, April 27, 2012 through and including Sunday, April 29, 2012 and in 2013 on to dates to be determined by Contractor/Promoter ("Stagecoach"), presented by Contractor/Promoter, are special events ("Special Events"), each of which Contractor/Promoter has the desire, but not the obligation, to produce; and Page 1 of 11 Special Events Agreement Coachella & Stagecoach 2012 & 2013 N 233 WHEREAS, Contractor/Promoter is desirous of contracting with the City for necessary and supplemental services in order for the IPD to provide for safety, security, and order at the Special Events ("Supplemental Services"); and WHEREAS, IPD must coordinate its delivery of Supplemental Services with Cal Fire's delivery of Contract Fire Services to insure the safety of persons and property at the Special Events ("Fire Services"), and with City's provision of other services to assure the safety of temporary structures, art pieces, electrical systems, sanitation facilities at the Special Events, e.g., Building and Safety and Public Works, and to support IPD and Cal Fire as necessary ("Miscellaneous Services"); and WHEREAS, the City is agreeable to rendering such Supplemental Services through IPD, Fire Services through Cal Fire and Miscellaneous Services through City staff on the terms and conditions set forth herein; and WHEREAS, Section 53069.8(a)(1) of the California Government Code provides that the City may contract on behalf of IPD's Chief of Police to provide Supplemental Services to private individuals or private entities to preserve the peace at special events such as the Special Events; and WHEREAS, the venue at which Special Events will take place which includes portions of the Empire Polo Club, the Eldorado Polo Club and various adjacent properties utilized and the temporary facilities specific to the presentation of the Special Events (together, the "Venue"), is located in the area subject to Conceptual Specific Plan 94-10-3 ("Specific Plan"), and chapter 5, Section E, subsection 9 of the Specific Plan specifies requirements applicable to special events such as the Special Events; and WHEREAS, City has agreed to provide special event permits per the Specific Plan that will allow Contractor/Promoter to present the Special Events at the Venue during 2012 and 2013. AGREEMENT NOW, THEREFORE, for and in consideration of the promises and mutual covenants and conditions hereafter stated, the respective parties hereto agree as follows: Delivery of Supplemental Services. Supplemental Services shall be rendered by regularly appointed, full-time peace officers as defined in Section 830.01 of the Penal Code or as negotiated with certified employees' organizations or as deemed appropriate by the City Manager. Such Supplemental Services shall encompass only law enforcement duties and not services authorized to be provided by private patrol operators, as defined in Section 7521 of the California Business and Professionals Code and other related services customarily rendered by City. The Supplemental Services provided pursuant to this AGREEMENT shall not reduce the normal and regular on- going service that the City would otherwise provide if the City did not enter into this AGREEMENT for Supplemental Services. II. Delivery of Fire Services. Fire Services provided at the Special Events shall be rendered by regularly appointed, full-time Cal Fire personnel. For purposes of this AGREEMENT, Cal Fire personnel shall include Riverside County Fire Department employees supervised by Cal Fire personnel. Page 2 of 11 Special Events Agreement Coachella & Stagecoach 2012 & 2013 234 III. Delivery of Miscellaneous Services. Miscellaneous Services provided at the Special Events shall be rendered by regularly appointed, full-time City personnel. IV. Operations Plan. Supplemental Services in each calendar year shall be provided per an IPD Operations Plan ("Operations Plan"). There shall be three (3) Operations Plans, one for the first weekend of Coachella, one for the second weekend of Coachella (if applicable) and one for Stagecoach in each calendar year the Special Event is held. The Operations Plans for Coachella in calendar year 2012 will be maintained at IPD as confidential records designated as ADDENDUM A-2012 and ADDENEDUM B-2012 to this AGREEMENT. The Operations Plan for Stagecoach in calendar year 2012 will be maintained at IPD as a confidential record designated as ADDENDUM C-2012 to this AGREEMENT. Contractor/Promoter agrees that IPD, in its sole discretion, may develop a new Operations Plan for any or all of the Special Events to be held in calendar year 2013. Prior to the Special Events in calendar year 2013, there shall be three (3) IPD Operations Plans, which shall be maintained at IPD as confidential records designated as: ADDENDUM A-2013 for the first weekend of Coachella and ADDENEDUM B-2013 for the second weekend of Coachella (if applicable) and ADDENDUM C-2013, for Stagecoach. Such addendums shall be made part of and subject to this Agreement for the Special Events held in calendar year 2013. V. Contents of Operations Plan. Each Operations Plan shall describe the Special Event to which it corresponds. This description shall include but not be limited to the following: (a) the Supplemental Services to be provided by IPD, (b) the Contractor/Promoter's contemplated use of each area within the Venue during that Special Event, and (c) the estimated number of IPD and other law enforcement personnel to be provided throughout the Special Event in question. The Operations Plans in the form possessed and maintained at IPD shall be the sole basis of any request for any Supplemental Service by IPD under this AGREEMENT. While the Operations Plans must remain confidential, IPD shall discuss with Contractor/Promoter information contained therein to the extent that Contractor/Promoter requires such information in order to prepare for and/or successfully present the Special Events. These discussions shall be limited to the extent necessary: (a) to insure that IPD plans to protect the public health, safety and welfare are not compromised, and (b) to insure officer safety in the delivery of Supplemental Services. However, certain information contained in the Operations Plans may be reflected in the plans per condition 19 of ATTACHMENT A hereto. VI. Changes to Operations Plan. Any request for any Supplemental Service not detailed in an Operations Plan shall be initiated in writing by the Contractor/Promoter not less than five (5) days prior to the Special Event in question, to the attention of IPD's Chief of Police. Any such request shall set forth the Special Event, date, and location of the Supplemental Service not included in the Operations Plan. Upon receipt of any such request, the parties shall develop and attach to the ADDENDUM in question an amended Operations Plan for the Special Event in question. VII. Incident Plan. Fire Services in each calendar year shall be provided per a Cal Fire Incident Plan ("Incident Plan"). There shall be two (2) Incident Plans, one for Coachella and one for Stagecoach. The Incident Plan for Coachella in 2012 will be maintained by Cal Fire as a confidential record designated as ADDENDUM D-2012 to this AGREEMENT. The Incident Plan for Stagecoach will be maintained by Cal Fire as a confidential record designated as ADDENDUM E-2012 to this AGREEMENT. Page 3 of 11 Special Events Agreement Coachella & Stagecoach 2012 & 2013 235 Contractor/Promoter agrees that Cal Fire, in its sole discretion, may develop a new Incident Plan for any or all of the Special Events to be held in calendar year 2013. The Incident Plan for Coachella in 2013 will be maintained by Cal Fire as a confidential record designated as ADDENDUM D-2013. The Incident Plan for Stagecoach in 2013 will be maintained by Cal Fire as a confidential record designated as ADDENDUM E- 2013. Such addendums shall be made part of and subject to this Agreement for the Special Events held in calendar year 2013. Vill. Contents of Incident Plan. Each Incident Plan shall describe the Special Event to which it corresponds. This description shall include but not be limited to the following: (a) the Fire Services to be provided by Cal Fire, (b) the Contractor/Promoter's contemplated use of each area within the Venue during that Special Event, (c) the estimated number of Cal Fire personnel to be provided by Cal Fire throughout the Special Event in question. The Incident Plan in the form possessed and maintained by Cal Fire shall be the sole basis of any request for any Fire Service by Cal Fire under this AGREEMENT. While the Incident Plans must remain confidential, Cal Fire shall discuss with Contractor/Promoter information contained therein to the extent that Contractor/Promoter requires such information in order to prepare for and/or successfully present the Special Events. These discussions shall be limited to the extent necessary: (a) to insure that Cal Fire plans to protect the public health, safety and welfare are not compromised, and (b) to insure the safety of Cal Fire personnel in connection with the delivery of Fire Services. However, certain information contained in the Incident Plans may be reflected in the plans per condition 19 of ATTACHMENT A hereto. IX. Changes to Incident Plan. Any request for any Fire Service not detailed in an Incident Plan shall be initiated in writing by the Contractor/Promoter not less than five (5) days prior to the Special Event in question, to the attention of Cal Fire's Division Chief. Any such request shall set forth the Special Event, date, and location of the Fire Service not included in the Incident Plan. Upon receipt of any such request, the parties shall develop and attach to the ADDENDUM in question an amended Incident Plan for the Special Event in question. X. Miscellaneous Services. Miscellaneous Services related to inspecting and evaluating the initial, and continual safety and reasonable compliance of temporary facilities; stages, structures, electrical systems, sanitation facilities, exiting components, and disabled access with applicable authority throughout the entire duration of the Special Events shall be performed by the City's Building and Safety Division and Public Works Division. Contractor/Promoter shall provide access throughout the Venue to the designated Building and Safety staff and Public Works staff both initially and throughout these Special Events in order to carry out this function. XI. Event Services. Supplemental Services, Fire Services and Miscellaneous Services at the Special Events subject to this AGREEMENT (in the aggregate, "Event Services") provided to Contractor/Promoter under this AGREEMENT shall only encompass duties and functions of IPD, Cal Fire and other City Staff customarily rendered by the City pursuant to the statutes and laws of the State of California, and the City's ordinances, policies and procedures. XII. Level of Supplemental and Cal Fire Services. The Parties agree that the level of Supplemental and Cal Fire Services to be provided per this AGREEMENT reflects the Page 4 of 11 Special Events Agreement Coachella & Stagecoach 2012 & 2013 « 236 fact that the level of private security and emergency medical services personnel hired to work at the Special Events shall be satisfactory to IPD and Cal Fire as set forth in the security plan and the emergency medical services plan. XIII. Discretion re Delivery of Event Services. Absolute discretion related to the rendition of Event Services, the rank, title, supervision and discipline of IPD, Cal Fire or other City personnel providing same ("Event Personnel"), the supervision, equipment, communications, supplies, and all other matters incident to Event Services, and the control of all Event Personnel shall be held and exercised exclusively as follows: (i) by IPD's Chief of Police as to Supplemental Services, (/i) by the Cal Fire Division Chief as to Fire Services, (N) by the City Manager as to Miscellaneous Services, or (iv) by an authorized representative of one of these three (3) delineated City officials as to the corresponding services. In the event of any dispute between the parties as to the extent of the duties and functions to be performed hereunder, or the level, extent or manner of providing any Event Service, a determination thereof made by the City official specified in this Section, or his/her authorized representatives shall be final and conclusive as between the parties hereto. A City official making such a determination shall do so in good faith. The Chief of Police or his/her designee reserves the right to unilaterally determine when circumstances warrant an increase in the level of Event Services, including but not limited to procurement of additional law enforcement personnel to maintain law and order. XIV. Billing Rates for Event Services. For and in consideration of the rendition of the Event Services to be performed by the City for the Contractor/Promoter under this AGREEMENT, the Contractor/Promoter will pay the City in full for said Event Services and for the related dedication of City resources according to the appropriate and prevailing billing rates as determined by City's Finance Director which applicable hourly rates for Event Personnel include worker's compensation costs and administrative overhead costs directly related to provision of said Event Services. XV. Estimated Invoice. As to each Special Event covered by this AGREEMENT in calendar year 2012, the City shall transmit to the Contractor/Promoter, within sixty (60) days of this AGREEMENT's approval by the City Council, an estimated invoice that details all reasonably anticipated Event Personnel, equipment, supply, transportation, and other costs for Event Services to be performed under this Agreement including the value of the In -Kind Consideration (as defined below) including: (a) the estimated number of Event Personnel to be provided throughout the Special Event in question, including the hours and days of deployment, (b) the prevailing billing rates pursuant to Section XIV, (c) any additional equipment required or supplied, and (d) any additional requirements for which there is a charge to Contractor/Promoter including all pre- and post -Special Event planning (the "Estimated Invoice"). As to each Special Event in calendar year 2013, the City shall transmit to the Contractor/Promoter in a reasonable timely manner, an Estimated Invoice as described herein. The costs indicated in the Estimated Invoice are estimates only. Contractor/Promoter agrees that City may assess additional charges for additional Event Personnel, supplies or equipment utilized, and such damage to uniforms or property that directly relates to Event Services, including but not limited to response to any emergency that arises from or relates to either of the Special Events covered by this AGREEMENT. XVI. Deposit. In each of 2012 and 2013, Contractor/Promoter shall deposit a sum of one hundred eighty thousand dollars ($180,000.00) per event day (the "Deposit") (i.e. an Page 5 of 11 Special Events Agreement Coachella & Stagecoach 2012 & 2013 237 estimated $1,600,000 if all 9 event dates are used) with the City upon the later of (x) thirty (30) business days prior to the start of Coachella for the applicable year and (y) the receipt of the Estimated Invoice for the applicable year. This sum is anticipated to be sufficient to cover all reasonably anticipated costs of the Special Events. Contractor/Promoter's payment of actual costs of Event Services rendered by the City for each Special Event covered by this AGREEMENT will be drawn from this Deposit. In 2012 only, Contractor/Promoter shall deposit three hundred seventy five thousand dollars ($375,000) of the Deposit with the City within thirty (30) business days of the full execution of this Agreement and the remainder of the Deposit shall be made to the City pursuant to the first sentence hereof. The City Manager is hereby delegated the authority to determine if the Deposit for calendar year 2013 is to be increased. In making this determination, the City Manager shall take into consideration the actual amount expended on Event Services in 2012 and whether there are changes in the Special Event from the previous year that warrant the need for additional Event Services. If there is an increase, City shall provide prior written notice to Contractor/Promoter and Contractor/Promoter shall submit the additional deposit ("Additional Deposit") within ten business days of such notice. XVII. Reconciliation of Actual Event Services. Depending on actual Event Services required at the time of a Special Event, the Deposit (including the Additional Deposit) may not be sufficient. The City, within one -hundred and twenty (120) days after each Special Event shall present the Contractor/Promoter with a detailed reconciliation describing the final costs of all Event Services rendered by the City at that Special Event which reconciliation shall include: (a) the number of Event Personnel provided throughout the Special Event in question, including the hours and days of deployment, (b) the prevailing billing rates pursuant to Section XIV, (c) any additional equipment required or supplied, and (d) any additional requirements for which there is a charge to Contractor/Promoter including all pre- and post -Special Event planning (the "Reconciliation"). XVIII. Payments in Excess of Deposit. The Contractor/Promoter agrees and covenants that it shall pay any amount not covered by its Deposit (including the Additional Deposit) as set forth in the Reconciliation. Contractor/Promoter shall make such payment within thirty (30) days of receiving said Reconciliation from City. Contractor acknowledges that circumstances beyond City's control may result in the issuance of separate invoices in addition to the Reconciliation, by outside government agencies, e.g., Riverside County Fire Department Hazardous Materials Team and the Riverside County Hazardous Device Team. Contractor/Promoter agrees to pay such separate invoices for services rendered within thirty (30) days of receiving same. Failure by the Contractor/Promoter to remit payment for City reconciled and/or other invoiced costs as specified, may result in City denial of any future Contractor/Promoter application for a Special Event permit, provided that the Contractor/Promoter has received not less than two (2) business days' opportunity to cure any such failure to make payment. In the event that the cost of the actual Event Services rendered by the City during the Special Events covered by this AGREEMENT per the Reconciliation is less than the amount of Contractor/Promoter's Deposit, City shall refund the excess portion of the Deposit (including the Additional Deposit) within thirty (30) days of issuing its Reconciliation. The Deposit, the Additional Deposit, and any final payments for Event Services shall be made by certified check, money order or wire transfer made payable to the City of Indio, 100 Civic Center Mall, Indio, California 92201. Page 6 of 11 Special Events Agreement Coachella & Stagecoach 2012 & 2013 is 238 XIX. In -Kind Consideration. As further and separate consideration, above and beyond that specified, Contractor/Promoter shall provide the City of Indio, through the City's "Agency Head" per the City of Indio Ticket Distribution Policy adopted by the City Council on April 1, 2009 via Resolution No. 9352 (the "Tickets Policy) with complimentary admission and parking tickets/passes for each calendar year as follows (the "In -Kind Consideration"): (i) one hundred fifty (150) general admission weekend passes for each weekend of Coachella and for Stagecoach, (ii) fifty (50) "V.LP",weekend passes for each weekend of Coachella and for Stagecoach, (iii) seventy five (75) non -transferable backstage (or equivalent) weekend passes for each weekend of Coachella and for Stagecoach, (iv) fifteen (15) non -transferable production (or equivalent) weekend wristbands for each weekend of Coachella and for Stagecoach for City officials providing Miscellaneous Services, and (v) thirty (30) parking passes for each day of each weekend of Coachella and for Stagecoach, i.e., two hundred seventy (270) total parking passes. All such tickets/passes shall be distributed, used and subject to disclosure in strict accord with the Tickets Policy. In addition, Contractor/Promoter shall provide working passes to those IPD and Cal Fire personnel providing Supplemental Services and Fire Services at a Special Event pursuant to the Operations Plan and the Incidental Plan. Any resale of Special Event tickets or passes is prohibited and any use of working passes by parties not working at the Special Events is prohibited. XX. Additional Consideration. Contractor/Promoter agrees to pay the City the following additional consideration in each calendar year: Two Dollars and Thirty Three Cents ($2.33) for each paid weekend pass to the Special Events. Contractor/Promoter shall pay such amount to the City no later than thirty (30) days after the last Special Event covered by this Agreement in each year and shall include with such payment a report setting forth the number of paid weekend passes for the Special Events that year. XXI. No Joint Venture. Each of the parties hereto warrants and covenants that it will not act at any time as an agent, employee, partner, joint venture, or associate of the other. All persons employed in providing services provided under this Agreement shall be IPD, Cal Fire, other City of Indio employees, or other law enforcement personnel meeting the criteria referenced in Section I above and designated by IPD's Chief of Police. The Contractor/Promoter shall not assume any liability for the direct payment of any salaries, wages, retirement benefits, workers' compensation insurance or other compensation to any person performing Event Services hereunder or any liability other than that provided for this AGREEMENT. XXII. Contractor/Promoter Provided Security Guards and EMS Personnel. Prior to each Special Event, the Contractor/Promoter and IPD's Chief of Police or designee shall mutually agree as part of Contractor/Promoter's security plan and Operations Plan as to the appropriate number of Contractor/Promoter provided uniformed, State -licensed security guards to augment the presence of swom law enforcement personnel present at the Venue during the Special Events. The level of such augmentation shall be at the sole discretion of the Chief of Police or his designee. Similarly, Contractor/Promoter and Cal Fire's Division Chief shall mutually agree, as part of Contractor/Promoter's emergency medical services plan and Incident Plan, as to the appropriate number of Contractor/Promoter provided approved EMS event staff to assist Cal Fire personnel present at the Venue during the Special Events. The level of such augmentation shall be at the sole discretion of the Cal Fire Division Chief or his designee. Page 7 of 11 Special Events Agreement 2 3 9 Coachella & Stagecoach 2012 & 2013 a XXIII. Contractor/Promoter Provided Equipment. To facilitate City's delivery of Miscellaneous Services, the Contractor/Promoter has agreed to provide adequate equipment and materials such as fencing, event lighting, sanitation facilities, barricades and concession facilities as generally specified in the Venue site map incorporated in the Operations Plan and Incident Plan. XXIV. Traffic Plan. The Contractor/Promoter agrees to adhere to the traffic plan approved by IPD, and fund such Event Services as may prove necessary to implement said plan. XXV. Mutual Indemnification. Except as provided herein, neither party hereto shall be liable for any damages proximately resulting from the negligent or wrongful acts or omission of the other party's employees or agents in compliance with this AGREEMENT; and each party shall indemnify, defend, and save harmless the other party from any such damage or liability. XXVI. Agents. The Contractor/Promoter and City designate the following persons to act on their behalf with regard to this AGREEMENT consistent with its terms and conditions and designate the following addresses for the giving of all notices: Paul Tollett, GOLDENVOICE, LLC, 5750 Wilshire Blvd. 5t FI. Los Angeles CA. 90036, and Jim Curtis, City of Indio, Human Services Manager, 100 Civic Center Mall, Indio, California, 92201. The parties may change the name of such person or the address of such notice by a letter in writing with thirty (30) days' notice. A copy of all notices to Contractor/Promoter shall be sent to: Goldenvoice, LLC, 5750 Wilshire Boulevard, Suite 501, Los Angeles, CA 90036, Attn: General Counsel. XXVII. Signage. The Contractor/Promoter agrees to be solely responsible for the placement of professional signage that serves to provide safe and direct ingress and egress for the Special Events covered by this AGREEMENT. This includes signage both to and from the Venue. The Contractor/Promoter is solely responsible for the removal of said signage within twenty-four (24) hours of the termination of the Special Event in question. Any cost incurred by the City in removing signage related to either Special Event will be billed directly to the Contractor/Promoter. XXVIII. Liquidated Damages. The parties agree that if a day of performances, whether live or recorded ("Performance"), at either Special Event does not conclude in a timely manner per the conditions of approval for these Special Events and after communication between the parties as set forth in this Section, it will be impractical or impossible to determine damages to the City, and liquidated damages shall apply. Contractor/Promoter agrees to be solely responsible for such liquidated damages. If any Special Event Performance runs in excess of the duration allowed by the Conditions of Approval incorporated by reference in this AGREEMENT, but concludes within the first five (5) minutes after the agreed hour per the Conditions of Approval, the Contractor/Promoter will be assessed a penalty of twenty thousand dollars ($20,000.00), with an additional penalty of one thousand dollars ($1,000.00) per additional minute, commencing with the sixth (6t") minute, that passes before the Performance in question concludes. Goldenvoice Initials Page 8 of 11 Special Events Agreement Coachella & Stagecoach 2012 & 2013 240 No less than ten (10) days before the first weekend of Coachella in each applicable calendar year, Contractor/Promoter shall designate and identify to City its law enforcement liaison(s) ("Liaison") and provide contact information for each individual so designated. Fifteen minutes prior to the end of the Performances each day, the Indio Police Captain who is the Officer in Charge ("O.I.C.") will contact a Contractor/Promoter Liaison and make notification that the day's Performances are reaching their hour of termination. Contractor/Promoter will have fifteen (15) minutes from the time of this contact to terminate all Performances. At the scheduled hour for the end of the Performances for each day of a Special Event, the O.I.C. will re -contact a Liaison. If the day's Performances have not concluded, the O.I.C. will advise Contractor/Promoter that penalties will be assessed per this Section, commencing immediately, unless the O.I.C. and Liaison mutually agree otherwise. The O.I.C. will monitor the Contractor/Promoter's progress in terminating the day's Performances, and will contact the Contractor/Promoter every fifteen (15) minutes thereafter until the day's Performance has terminated. If a Liaison fails to answer his/her telephone and/or event radio with respect to attempted contact by the O.I.C. per this Section, Contractor/Promoter understands and agrees that it shall be liable for any penalty assessed hereunder, as the O.I.C. attempted to provide due notice. Goldenvoice Initials Above and beyond liquidated damages to be paid by Contractor/Promoter upon a Performance's late conclusion, Contractor/Promoter agrees to pay an additional penalty of thirty five thousand dollars ($35,000) as to each instance when Contractor/Promoter fails to comply with this AGREEMENT as it relates to the following: (i) private security and emergency medical services personnel provided by Contractor/Promoter; or (if) provision to the City and material compliance with the approved plans per condition 19 of ATTACHMENT A hereto. This additional penalty shall not be due or payable if Contractor/Promoter can demonstrate that its failure to comply with these provisions was caused by factors beyond its reasonable capacity to control, e.g., a failure by a third party to arrive at the Site and perform services per an enforceable agreement with Contractor/Promoter, under circumstances that include no negligence by Contractor/Promoter. Goldenvoice Initials XXIX. Specific Plan Binding. Contractor/Promoter agrees to be bound by all terms and conditions of City of Indio Conceptual Specific Plan 94-10-3, Chapter 5, Section E, Subsection 9. The provisions of that plan as well as the application are hereby incorporated by this reference in the terms of this AGREEMENT. In the event of any conflict, the terms of this AGREEMENT shall prevail. XXX. Integration, Modification and Waiver. This writing embodies the whole of the AGREEMENT. Time is of the essence of this AGREEMENT and every act to be performed herein. There are no oral or other agreements between the parties other than those expressed herein. No addition or variation of the terms of this Agreement shall be valid unless made in writing and signed by both parties. No waiver of any term or condition of this AGREEMENT shall be a continuing waiver thereof. Page 9 of 11 Special Events Agreement Coachella & Stagecoach 2012 & 2013 u XXXI. Attorneys' Fees in Enforcement. In the event either party is required to enforce this AGREEMENT, the prevailing party shall be entitled to reasonable cost and attorneys' fees as determined by the courts. XXXII. Insurance. Contractor/Promoter shall, at its sole cost and expense, obtain and maintain the following occurrence based insurance coverage throughout the duration of the Special Events covered by this AGREEMENT: (a) commercial general liability of $5,000,000 per occurrences and (b) workers compensation insurance in a minimum amount required by law. Contractor/Promoter's insurance shall be carried by responsible insurance companies licensed to do business in the State of California. Except for Contractor/Promoter's workers' compensation, Contractor/Promoter's insurance coverage shall name as additional insured persons, City, together with City's elected officials, officers, employees, attorneys, volunteers and agents (in the aggregate for purposes of this Section only, "City"). Each insurance policy and/or rider shall contain language, to the extent obtainable, to the effect that: (i) the insurer waives its right of subrogation against City; (fi) the policies are primary and noncontributing with any insurance that may be carried by City; and (fii) the policies cannot be canceled or materially changed except after ten (10) days' notice by the insurer to City by certified mail. XXXIII. Special Events Permit Issued, Conditions of Approval Incorporated. By its execution of this AGREEMENT, City confirms that the Contractor/Promoter has been issued a special events permit for the subject Special Events, and that subject to the terms and conditions of this AGREEMENT, the Contractor/Promoter has the full legal right to hold the Special Events without the requirement of obtaining any other consents or permits from the City or any of its various commissions an/or committees. See attached Special Event permit "Conditions of Approval" incorporated herein by this reference as "Attachment A." XXXIV. Term I nation. In the event there is a material adverse public safety issue at the Special Events in 2012, then within ninety (90) days of the last 2012 Special Event, the City shall set forth the nature of the issue in writing and deliver such notice to Contractor/Promoter. In the event that after sixty (60) days of good faith neogiations, the parties are unable to agree upon a reasonable solution or plan to manage such public safety issue as it relates to the Special Events in 2013, the City may terminate this AGREEMENT by giving Contractor/Promoter written notice of such termination which notice shall be effective upon Contractor/Promoter's receipt. [Remainder of page intentionally blank; signatures appear on next page] Page 10 of 11 Special Events Agreement Coachella & Stagecoach 2012 & 2013 4 242 IN WITNESS WHEREOF, the parties by their duly authorized officers have caused these presents to be subscribed on the day and year first above written. THE CITY INDIO By: Dan Martinez, City Manager Date: 2011 CONTRACTOR/PROMOTER 0 Paul Tollett, Authorized Agent, Goldenvoice, LLC Date: 2011 Page 11 of 11 Special Events Agreement " 243 Coachella & Stagecoach 2012 & 2013 ATTACHMENT A Conditions of Approval' (2012 and 2013 Special Events) 1. IN 2012, Performances shall commence at 11:00 a.m. on each date of the Special Events. Performances shall conclude as follows: Special Event Date Conclusion Time Friday, April 13, 2012 1:00 a.m., Saturday, April 14, 2012 Saturday, April 14, 2012 1:00 a.m., Sunday, April 15, 2012 Sunday, April 15, 2012 12:00 a.m., Monday, April 16, 2012 Friday, April 20, 2012 1:00 a.m., Saturday, April 21, 2012 Saturday, April 21, 2012 1:00 a.m., Sunday, April 22, 2012 Sunday, April 22, 2012 12:00 a.m., Monday, April 23, 2012 Friday, April 27, 2012 12:00 a.m., Saturday April 28, 2012 Saturday, April 28, 2012 12:00 a.m., Sunday April 29, 2012 Sunday April 29, 2012 12:00 a.m., Monday, April 30, 2012 The parties shall agree to commencement and conclusion times for the 2013 Special Events once the dates have been determined. 2. At no time on any day during Coachella shall more than ninety five thousand (95,000) persons, including Event Personnel, Contractor/Promoter personnel, artists, complimentary persons, vendors, and patrons, be present at the Venue. In effect, this figure represents the maximum all-inclusive capacity of the Venue for these Special Events. This same condition shall apply to Stagecoach, but the persons present shall be capped at sixty-five thousand (65,000) per day. 3. At no time during Coachella shall more than ten thousand, two hundred (10,200) vehicles authorized for car -camping be present at the Venue in locations designated for car -camping. At no time during Stagecoach shall more than two thousand five hundred (2,500) recreational vehicles authorized for recreational vehicle camping and no more than seven hundred fifty (750) vehicles authorized for car camping be present at the Venue in locations designated for recreational vehicle and car -camping. 4. Adequate dust control measures shall be implemented in all Venue parking areas to the satisfaction of the Public Works Director and in full compliance with applicable South Coast Air Quality Management District Standards. Contractor/Promoter shall pre -water all Venue parking areas prior to the commencement of each Special Event. Water shall be applied continuously to portions of Venue parking areas during the Special Events by means of water trucks as follows: water shall be applied to maintain visible moisture on the soil surface and a minimum of one (1) two thousand (2,000) gallon water truck shall be required to treat each four (4) acres of Venue parking area per hour. Following the conclusion of the Special Events, if necessary for dust control, Contractor/Promoter shall re -vegetate or chemically stabilize all Venue parking areas. If a chemical stabilizing dust suppressant is ' Incorporated by reference in Special Events Agreement, all defined/capitalized terms herein derived from said Agreement Attachment A — Conditions of Approval Coachella & Stagecoach 2012 & 2013 Page 1 of 4 .d 244 used in lieu of re -vegetation, it shall be applied in concentrations consistent with the suppressant manufacturer's specification. 5. The Contractor/Promoter shall coordinate with City to implement all recommended traffic and public safety measures for the Special Events including street closures, parking lot ingress/egress, lighting and monitoring of campground site, and other public safety measures as may be required throughout the duration of the Special Events by the Chief of Police or designee. 6. The calendar date which is one day prior to each applicable Special Event is designated for the start of camping set up for the applicable Special Event. Camping will begin no earlier than 9:00 a.m. on that date. All camping will conclude and campers will leave the site at or before Noon on the Monday immediately following the applicable Special Event. Entertainment for the camping area will be limited to a movie, amplified music and a skating rink or such similar activities. Entertainment in the camping area will not continue after 1:30 a.m. 130arn on any night. 7. Alcoholic beverages will be sold in accord with the rules and regulations set forth by the Department of Alcohol Beverage Control (the "ABC"). Contractor/Promoter shall forward a true and correct copy of the ABC license for both Special Events to IPD no less than ten (10) days before Coachella. 8. In addition to the ABC requirements, in the event that ABC requires that Contractor/Promoter have a "Beer Garden": a. Each "Beer Garden" location shall be fenced with six foot (6) fencing and shall have a separate entrance and exit. b. Each entrance and exit shall be staffed by private security. c. ABC approved alcoholic beverages shall be sold in plastic/paper cups only. 9. In the event that Contractor/Promoter wishes to reduce the number of uniformed private security staff agreed to with the Chief of Police pursuant to the security plan by ten percent (10%) or more, it shall consult with the Chief of Police or his designee. 10. In the event that Contractor/Promoter wishes to reduce the number of approved emergency medical services event staff agreed to with Cal Fire's Division Chief pursuant to the emergency medical services plan by ten percent (10%) or more, it shall consult with Cal Fire's Division Chief or his designee. 11. The following items and/or activities will be strictly prohibited throughout the performance area and the camping area of the Venue: a. Large backpacks or similar bags, except within areas designated for camping b. Tents, except within areas designated for tent and car camping c. Sleeping bags or large beach towels, except within areas designated for camping d. Cooking or other use of open flames, except as used authorized vendors in designated vendor areas or in designated car -camping or motor home areas in accord with any Cal Fire directive given on site e. Weapons f. Narcotics, contraband, or related paraphernalia Attachment A — Conditions of Approval Coachella & Stagecoach 2012 & 2013 Page 2 of 4 245 12. The Contractor/Promoter agrees to provide and place a number of signs mutually agreed upon by the Parties at each Venue entrance and each parking area, specifying at a minimum, the following rules: a. All persons and their property are subject to search prior to entering the Special Events. b. No large backpacks or large carry -all bags allowed in the venue c. No Loitering in the Parking Lots (attempt to minimize "tailgate parties" except in conjunction with camping in designated areas) 13. The Contractor/Promoter and his/her contracted service providers agree to enforce the following rules in the performance area and the camping area of the Venue: a. No tents, except within areas designated for tent and car camping b. No sleeping bags or large beach towels, except within areas designated for camping c. No cooking or other use of open flames, except as used by authorized vendors in designated vendor areas or in designated car -camping or motor home areas in accord with any Cal Fire directive given on site d. No outside alcohol allowed to be brought into the licensed portions of the Venue e. No contraband or illicit drugs f. No dust masks g. No Vicks Vapor Rub or similar pharmaceuticals h. No flags i. No item that may reasonably be deemed by law enforcement personnel to be a hazard or potential danger to the safety of any person at the Venue. Enforcement of this rule shall commence with verbal notice being given to a Liaison. j. No musical instruments (this condition 13.j. applicable to camping area only) 14. Contractor/Promoter will supply a list of vendors that will be at the Venue and in the parking areas during the Special Events. Contractor/Promoter shall insure that each such vendor has a City Itinerant Business License, no later than fifteen (15) days prior to the applicable Special Event. For purposes of this condition 14, a "vendor' shall include any business, organization, person or entity that sells, offers, gives, trades or buys anything. This includes, but is not limited to services, products, and food/drink items. The concession company operating at the Empire Polo Field grounds (F&B Associates, Inc. d/b/a Best Beverage Catering) is exempt from this requirement. 15. The Contractor/Promoter will supply a list of art/exhibit displays and a complete description of said displays to IPD, City of Indio Building & Safety Division and Cal Fire no later than fifteen (15) days prior to each applicable Special Event. 16. In an effort to minimize noise complaints, the Contractor/Promoter agrees to the following noise requirements, and warrants that it bears full responsibility for compliance, during the Special Events, with noise arising at the Venue and the City's noise restrictions in relation thereto: Attachment A — Conditions of Approval Coachella & Stagecoach 2012 & 2013 Page 3 of 4 246 a. The noise, music, and/or combined sound generated in any location within the Venue, may not exceed one hundred (100) decibels. Five 5 Three{3}points of measurement will rftay-_be used to gather decibel readings. Decibel readings will ►+may be taken by handheld digital decibel meter at the intersections of Monroe St. and Avenue 50, Monroe St. and Avenue 51, Avenue 50 and Madison St, Madison St and Avenue 52 and Monroe St and Avenue 52. b. If a decibel reading indicates that this threshold has been exceeded, City shall contact Skip Paige, Bill Fold or a designee as identified by Contractor/Promoter to City, and instruct him/her to lower the music or sound until it falls to one hundred (100) decibels or less. c. If any subsequent decibel reading, after City's initial contact with Skip Paige, Bill Fold or a designee as identified by Contractor/Promoter to City, indicates that a continuing or recurring decibel reading violation exists, the Contractor/Promoter shall immediately, upon receipt of City notification of said continuing or recurring violation, lower the sound or noise emanating from the Venue as follows: (i) second (2"') violation - 85 decibels, (/i) third (3i°) violation — 80 decibels, (/ii) fourth (4'") violation — 75 decibels, etc. In the event that City determines that a continuing decibel reading violation exists, City shall gather a new decibel reading every fifteen (15) minutes until the termination of the violation in question. 17. In the event of a continuing decibel reading violation wherein the permissible music/noise level is reduced to fifty (50) decibels, i.e., upon the ninth (9'") violation, Contractor/Promoter shall be deemed to have failed to control music/noise in good faith, and City shall have the absolute right to immediately terminate the Special Event producing the violation with no liability. 18. The Contractor/Promoter shall develop and implement a shuttle plan providing for the transportation of a minimum of twenty five thousand (25,000) people per day during Coachella. Shuttle transportation shall be at the Contractor/Promoter's expense, and shall be to and from hotels and off site parking areas to the Venue via mutually agreed routes. 19. The Contractor/Promoter agrees to provide a security plan, an emergency medical services plan, a parking plan, a neighborhood resident plan, a waste plan, a shuttle plan and a camping plan to the City of Indio Special Events Office and the IPD at least forty five (45) days prior to each Special Event, as applicable. Contractor/Promoter and City shall meet and confer not less than thirty (30) days prior to each Special Event to resolve any disagreements as to the scope or nature of the plans submitted in accord herewith. Each of the parties warrants to the other that it shall resolve any such disagreements, to the parties' mutual satisfaction, not less than one (1) week prior to the first day of each Special Event. Contractor/Promoter will include with its submission of these plans a clear Venue map reflecting the intended use of each distinct area within the Venue that has been accepted by the City. Attachment A — Conditions of Approval Coachella & Stagecoach 2012 & 2013 Page 4 of 4 " 247 20. Contractor/Promoter shall fund an independent third party consultant to perform monitoring at the 2012 Special Events of the effectiveness of the conditions of approval in this Agreement related to air quality, traffic and noise and will discuss the results, and the effectiveness of the conditions, with the City of Indio and the City of La Quinta within a reasonable amount of time after the 2012 Events. Contractor/Promoter shall work in good faith with the two cities to address the effectiveness of the conditions in minimizing effects of the Special Events on area residents. 21. Contractor/Promoter shall defend, indemnify, and hold harmless the City from and against any claim, action or proceeding arising from the approval of the Special Event Agreement and/or the issuance of a special event permit based upon the City's determination under the Califomia Environmental Quality Act. The City shall promptly notify Contractor/Promoter of any claim, action, or proceeding within the scope of this section. Within twenty (20) days after receiving such notification, Contractor/Promoter shall deposit with the City cash or other security in the amount of ten thousand dollars ($10,000), satisfactory in form to the City Attorney, guaranteeing indemnification or reimbursement to the City of all costs related to any action triggering the obligations of this section. If the City is required to draw on that cash or security to indemnify or reimburse itself for such costs. Contractor/Promoter shall restore the deposit to its original amount within ten (10) business days after notice from the City. Additionally, if at any time the City Attomev determines that an additional deposit or additional security up to an additional five thousand dollars ($5 000) is necessary to secure the obligations of this section, Contractor/Promoter shall provide such additional security within ten (10) business days of notice from the City Attorney. City shall refund any unused portions of all deposited amounts once litigation is concluded or a dispute is resolved regarding any claim, action or proceeding. If the City executes a settlement agreement or other similar document related to the claim, action or proceeding at issue, Contractor/Promoter shall not be required to pay or perform any settlement regarding any claim, action or proceeding unless the settlement is approved by Contractor/Promoter. Attachment A — Conditions of Approval Coachella & Stagecoach 2012 & 2013 Page 5 of 4 Twit 4 4 Qum& MEMORANDUM TO: Honorable Mayor and Members of the City Council VIA: Thomas P. Genovese, City Manage J FROM: John M. Falconer, Finance Director DATE: October 17, 2011. SUBJECT: Typographical Error on Page 144 of the FY 2010/2011 Audited Financial Statement The purpose of this memorandum is to report that in the Statistical Section on Page 144, the 2009 Fund Balance in the General Fund was incorrectly reported at $107,181,727 instead of $92,327,381. This page is in the Statistical Section of the Audit which the auditors do not express an opinion on and is for historical information purposes only. We have contacted the auditors and made the change to the page in the audit reports they have submitted to us (twenty copies) and will give the City Clerk the corrected page for scanning purposes. If you have any questions, please feel free to contact me. Thank you. cc: Kathy Jenson 249 Tit!t 4 Sep QN&M COUNCILIRDA MEETING DATE: October 18, 2011 ITEM TITLE: Consideration of the Comprehensive Annual Financial Report for the Year Ended June 30, 2011 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve, receive and file the Comprehensive Annual Financial Report (CAFR) for the year ended June 30, 2011 (Attachment 1). FISCAL IMPLICATIONS: CITY-WIDE FINANCIAL AND AUDIT HIGHLIGHTS: • The assets of the City of La Quinta exceeded its liabilities at the close of the most recent fiscal year by $518,411,000 (net assets). Of this amount, $92,090,000 (unrestricted net assets) may be used to meet the government's ongoing obligations to citizens and creditors. • The governmental activities total net assets decreased by $32,082,000 and the Business -Type total net assets decreased by $444,000 attributable to SilverRock Golf Course. • As of the close of the current Fiscal Year, the City of La Quinta's governmental funds reported combined ending fund balances of $193,371,000, an increase of $32,239,000 in comparison with the prior year. GENERAL FUND FINANCIAL AND AUDIT HIGHLIGHTS: • During the current Fiscal Year, the general fund net income was $1,051,000 and $1,768,000 of General fund balance has been designated -for carry over appropriations. The following is a breakdown of the General Fund Balances for Fiscal Years 2010/201 1 and 2009/2010: FUND BALANCE GENERAL FUND 2011 2010 Change Reserved: Reserved for prepaid costs 23,260 9,030 14,230 Reserved fo r deposits 9,967 9,830 137 Reserved for advances to other funds 15,373,104 57,897,671 (42,524,567) Reserved for land held for resale 8,320,000 0 8,320,000 Reserved for debt service 169,631 0 169,631 Unreserved: Emergency reserves 18,018,595 17,774,648 243,947 Cash flows 3,304,383 3,246,881 57,502 Future operational deficit 7,500,000 0 7,500,000 -Post retirement health benefits 1,258,059 1,258,059 0 Economic development 0 0 Carryover appropriations 1,768,494 1,555,176 213,318 Operations/projects/transfers 37,336,061 10,278,823 27,057,238 Total 93,081,554 92,030,118 1,051,436 The emergency and cash flow reserves increased because of increases in the General Fund budget. The advances to other funds decreased primarily as a result of an advance to the Redevelopment Agency being repaid. OTHER AUDIT HIGHLIGHTS: • The auditors detected no deficiencies in internal controls and no deficiencies in the Redevelopment Agency operations. • The auditors rendered an unqualified opinion which states that the financial statements present fairly, in all material respects, the financial position of the City of La Quinta. A more detailed discussion is found in the Transmittal Letter and the Management Discussion and Analysis sections contained in the CAFR. ,,,,a. 251 CHARTER CITY IMPLICATIONS: ►67M BACKGROUND AND OVERVIEW: At the end of every fiscal year, the City prepares an audited financial report. This year the City prepared a Comprehensive Annual Financial Report (CAFR), in accordance with Government Accounting Standards Board No. 34, for the year ended June 30, 2011. Mr. Richard Kikuchi, CPA an Audit Partner of Lance Soil & Lunghard, LLP, is prepared to make a brief presentation of the report's highlights and answer any questions. In addition to the annual audited financial report, two letters addressed to the City Council have been attached which include an Audit Procedures letter (Attachments 2) and a Management Comment Letter, with no findings (Attachment 3). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve, receive and file the Comprehensive Annual Financial Report for the year ended June 30, 201 1; or 2. Do not approve; receive and file the Comprehensive Annual Financial Report for the year ended June 30, 201 1; or 3. Provide staff with alternative direction. Respectfully submitted, John M. Falconer, Finance Director Approved for submission by: / 4" xjz�� Thomas P. Genovese, City Manager 4 252 Attachments: 1. Comprehensive Annual Financial Report for the year ended June 30, 2011 2. Audit Procedures Letter 3. Audit Management Letter (no findings) .0 253 CITY OF LA QUINTA, CALIFORNIA COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2011 254 CITY OF LA QUINTA, CALIFORNIA COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2011 Prepared By FINANCE DEPARTMENT JOHN M. FALCONER Director of Finance 255 CITY OF LA QUINTA COMPREHENSIVE ANNUAL FINANCIAL REPORT JUNE 30, 2011 TABLE OF CONTENTS Page Number INTRODUCTORY SECTION Letterof Transmittal........................................................................................................................... i .. Listof Principal Officials................................................................................................................ vw OrganizationalChart ........................................................................................................................ ix Certificate of Achievement for Excellence in Financial Reporting (GFOA)......................................x FINANCIAL SECTION IndependentAuditors Report .................................................................................................................1 Management's Discussion and Analysis.................................................................................................3 Basic Financial Statements: Govemment-Wide Financial Statements: Statementof Net Assets.................................................................................................................17 Statementof Activities....................................................................................................................18 Fund Financial Statements: Balance Sheet — Governmental Funds..........................................................................................20 Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Assets .................................. __... .... .......................................................... 23 Statement of Revenues, Expenditures and Changes in Fund Balances — Governmental Funds...................................................................................................24 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities .......................27 Budgetary Comparison Statement by Department — General Fund..............................................28 Budgetary Comparison Statement — Low and Moderate Income Housing PA No. 2.....................29 Statement of Net Assets — Proprietary Funds................................................................................30 Statement of Revenues, Expenses and Changes in Fund Net Assets - ProprietaryFunds...........................................................................................................................31 Statement of Cash Flows — Proprietary Funds...............................................................................32 Statement of Fiduciary Net Assets - Fiduciary Funds....................................................................34 Notesto Financial Statements..............................................................................................................35 .4 256 CITY OF LA QUINTA COMPREHENSIVE ANNUAL FINANCIAL REPORT JUNE 30, 2011 TABLE OF CONTENTS Page Number COMBINING AND INDIVIDUAL FUND STATEMENTS AND SCHEDULES Combining Balance Sheet - Non -Major Governmental Funds.......................................................82 Combining Statement of Revenues, Expenditures and Changes in Fund Balance - Non -Major Governmental Funds.......................................................................90 Budgetary Comparison Schedules — Special Revenue Funds StateGas Tax.........................................................................................................................98 Library......................................................................................................................................99 FederalAssistance.................................................................................................................100 SLEBG...................................................................................................................................101 Lightingand Landscaping......................................................................................................102 Quimby...................................................................................................................................103 Congestion Management Air Quality Fund.. .......................................................................... 104 PublicSafety..........................................................................................................................105 ArtsIn Public Places..............................................................................................................106 SouthCoast Air Quality..........................................................................................................107 AB939...................................................................................................................................108 Proposition1B Fund...............................................................................................................109 Justice Assistance Grant........................................................................................................110 Housing Authority PA No. 1...................................................................................................111 Housing Authority PA No. 2.............................................. :........................... ......................... 112 Low/Moderate Income Housing PA No. 1.............................................................................113 Budgetary Comparison Schedules — Capital Projects Funds CapitalImprovement............................................................................................................114 CivicCenter........................................................................................................................115 2011 Low/Mod Bond.............................................................................................................116 Infrastructure.........................................................................................................................117 Transportation.......................................................................................................................118 Parks and Recreation...........................................................................................................119 LibraryDevelopment............................................................................................................120 CommunityCenter.........:......................................................................................................121 StreetFacility ........................................................................................................................122 ParkFacility..........................................................................................................................123 FireFacility...........................................................................................................................124 2004 Low/Mod Bond.............................................................................................................125 Redevelopment Agency PA No. 1 — Capital Projects...........................................................126 Redevelopment Agency PA No. 2 — Capital Projects...........................................................127 Budgetary Comparison Schedules — Debt Service Funds Redevelopment Agency PA No. 1 — Debt Service.................................................................128 Redevelopment Agency PA No. 2 — Debt Service.................................................................129 FinancingAuthority ........................................................................................ .....................130 a 257 CITY OF LA QUINTA COMPREHENSIVE ANNUAL FINANCIAL REPORT JUNE 30, 2011 TABLE OF CONTENTS Page Number Combining Statement of Net Assets — Internal Service Funds....................................................132 Combining Statement of Revenues, Expenses and Changes in Fund Net Assets — Internal Service Funds...............................................................................133 Combining Statement of Cash Flows — Internal Service Funds...................................................134 Combining Balance Sheet —AII Agency Funds............................................................................136 Combining Statement of Changes in Assets and Liabilities — All Agency Funds .........................137 STATISTICAL SECTION Net Assets by Component............................................................................................................140 Changesin Net Assets.................................................................................................................141 Changes in Net Assets — Governmental Activities.......................................................................142 Changes in Net Assets — Business -type Activities.......................................................................143 Fund Balances of Governmental Funds.......................................................................................144 Changes in Fund Balances of Governmental Funds....................................................................145 Assessed Value and Estimated Actual Value of Taxable Property..............................................146 Assessed Value and Estimated Actual Value of Taxable Property - RedevelopmentAgency...............................................................................................................147 Direct and Overlapping Property Tax Rates.................................................................................148 Principal Property Taxpayers.......................................................................................................149 Property Tax Levies and Collections............................................................................................150 Ratios of Outstanding Debt by Type............................................................................................151 Ratio of General Bonded Debt Outstanding.................................................................................152 Directand Overlapping Debt........................................................................................................153 Legal Debt Margin Information...........................................................................:.........................154 Pledged -Revenue Coverage...................................................................................................155 Demographic and Economic Statistics.........................................................................................156 •a 258 CITY OF LA QUINTA COMPREHENSIVE ANNUAL FINANCIAL REPORT JUNE 30, 2011 TABLE OF CONTENTS Page Number PrincipalEmployers.....................................:................................................................................157 Full-time City Employees..............................................................................................................158 OperatingIndicators.....................................................................................................................159 Capital Asset Statistics.................................................................................................................160 Schedule of Insurance in Force....................................................................................................161 It 259 guy 11.0. Box 1501 LA Qi-IN IA, Cm.IFott]i.\ 922:17-150-1 75-495 -Faau-ico (760) 777-7000 LA QuixrA, Cm.iioizm..� 92253 FAX (760) 777-7101 October 18, 2011 To the Honorable Mayor, Members of the Governing Council, and Citizens of the City of La Quinta, California: Government Code 26909 (a) requires that the City, as a local agency of the County, contract with a certified public accountant to perform an annual audit of the accounts and records of the City and that the audit conform to generally accepted auditing standards. Further, Government Code 26909 (b) states that an audit report shall be filed with the State Controller and with the County Auditor of the County in which the district is located within 12 months of the end of the fiscal year. This report is published to fulfill these requirements for the fiscal year ended June 30, 2011. In addition, City Ordinance 2.12.040 requires an, annual audit be performed by a certified public accountant. Management assumes full responsibility for the completeness and reliability of the information contained in this report, based upon a comprehensive framework of internal control that it has established for this purpose. Because the cost of internal control should not exceed anticipated benefits, the objective is to provide reasonable, rather than absolute, assurance that the financial statements are free of any material misstatements. Lance Soll & Lunghard LLP Certified Public Accountants have issued an unqualified opinion on the City of La Quinta financial statements for the year ended June 30, 2011. The independent auditor's report is located at the front of the financial section of this report. Management's discussion and analysis (MD&A) immediately follows the independent auditor's report and provides a narrative introduction, overview, and analysis of the basic financial statements. The MD&A complements the letter of transmittal and should be read in conjunction with it. N 260 Profile of the Government The City of La Quinta is located 120 miles east of Los Angeles in the eastern portion of Riverside County known as the Coachella Valley. The City motto is "The Gem of the Desert." The City is governed by a five -member City Council under the Council/Manager form of government. The Mayor is directly elected by the citizens. The Mayor serves a two-year term and the four Council Members serve four-year terms, with two Council Members elected every two years. The Mayor and four Council Members are elected at large. The City was originally incorporated in 1982 as a general law City and it became a charter City in November 1996. The Council appoints the City Manager, who in turn appoints the Assistant City Managers and the heads of the various departments. The City of La Quinta provides a range of services which include: construction and maintenance of streets and other infrastructure; community development and planning; construction and code compliance; various recreational and cultural activities; and general municipal services. Services are also provided to the City and its citizens by contract and by the direct services of other government agencies and organizations. These services include police and fire protection through the County of Riverside, library services through the County of Riverside, visitor and tourist information through Palm Springs Desert Resort Communities Convention and Visitors Authority, city promotion through the La Quinta Chamber of Commerce, water and sewer service through the Coachella Valley Water District, electricity service through the Imperial Irrigation District, refuse collection through Burrtec Waste Industries, public transit through Sunline Transit Agency, and cable service through Time Warner and Verizon. The City of La Quinta also is financially accountable for a legally separate Redevelopment Agency, Financing Authority, and Housing Authority. Additional information on these two legally separate entities can be found in the notes to the financial statements: Pursuant to City Ordinance 2.08.060 and 2.12.030, the City Manager and Finance Director are responsible for the preparation of the annual budget for City Council consideration prior to the start of the fiscal year. The annual budget serves as the foundation for the City of La Quinta's financial planning and control. The budget is prepared by fund, function, department and line item. Department heads may transfer line item resources within a division with the approval of the City Manager. Transfers between divisions and departments need approval from the City Council and the City Manager. 261 Local economy According to the State of California Economic Development Department (EDD), as of June 2011, the total workforce for the City of La Quinta was 14600 of which 13,300 were employed for a 7.6% unemployment rate. This rate is significantly lower than the Riverside County unemployment rate of 14.4% and the statewide unemployment rate of 12.1%. During the last ten years, the City of La Quinta has been in a growth phase with net assessed values increasing from $3.77 billion in Fiscal Year 2001-2002 to $10.33 billion (over 274%). This major increase in assessed value consists primarily of residential development; however, in the last ten years major commercial development has occurred along the Highway 111 corridor. The City of La Quinta has transformed itself from a retirement community known as the "Gem of the Desert" and the western home of golf to a year-round full -service community. Major employers include the La Quinta Resort and Club, PGA West, Desert Sands Unified School District, Home Depot, Wal-Mart, Rancho La Quinta, and Lowe's. During the past ten years, the City of La Quinta general fund expenditures have increased 231 %. Two Departments that have exceeded the average include and Public Safety (261%) and Community Services (242%). In the case of Public Safety, much of the increase is reflected in increased police service personnel. In the case of Community Services, much of the increase can be attributed to adding library and museum services and park maintenance functions to the Department. During the same ten-year period, the City of La Quinta general fund revenues increased 187%. Sources that exceeded the average include intergovernmental (354%), and taxes (195%). In the case of intergovernmental revenues, most of the increase is attributable to the way the fire service contract is accounted for and an increase in motor vehicle fees. In the case of taxes, the increase is due greatly to the increase in sales tax revenues from the commercial development along Highway 111. While the City has experienced record setting growth in the past, the recession of Fiscal Year 2008-2011 has impacted the City of La Quinta. This downturn has resulted in our residents and businesses experiencing: (1) a higher level of unemployment, (2) lower property values; (3) more commercial store closings and (4) more home foreclosures than in previous years. In addition, the credit crisis has resulted in fewer new home starts and new businesses delaying their plans to open stores in the City. While the City is the home of large and small retailers and hotels, no significant store openings have occurred in Fiscal Year 2010-2011 and several large retailers have closed their doors in recent years. The City has experienced a modest increase in sales tax and transient occupancy tax in Fiscal Year 2010-2011 versus Fiscal Year 2009-20.10; however property tax collections still continue to decline in Fiscal Year 2011-2012 from the historic highs of Fiscal Year 2006-2007. While economists may state that the recession is over, future revenue decline in Fiscal Year 2011-2012 and beyond may be on the horizon given the possible continued decline in property tax assessment. Since Fiscal iii H 262 Year 2008-2009, the City has tighten its fiscal belt at its mid year reviews and will have to continue to monitor and possibly further reduce expenditures in Fiscal Year 2011- 2012 given the revenue shortfalls that may continue to occur. This is evidenced by the reduction in staff levels from 105 positions budgeted for in Fiscal Year 2008-2009 to 101 positions in Fiscal Year 2009-2010 and a further reduction to 99 positions in Fiscal Year 2010-2011. Long-term financial planning Each year the City embarks on a strategic planning process which begins in the spring with a discussion of the City Council goals and ends with adoption of the budget in June. The documents that are generated in this strategic planning process include a presentation of the financial achievements for the past fiscal year, a five-year cash flow projection for each City, Redevelopment Agency and Financing Authority fund, and a financial management strategies and recommendation report for the coming fiscal year. Within the financial strategies and recommendation report, a "build out" analysis is included which estimates the annual General Fund revenue (inflows) and expenditures (outflows) in thirty years. This build out analysis is updated every three years based upon future land use designations, existing land use and population projections. This build out report projects that in twenty (20) years, with an estimated population of 81,771 versus the current 44,421, the annual revenues into the General Fund will be $3,276,000 less than expenditures. With this information provided during the mid -year financial review, the City of La Quinta is attempting to attract revenue -producing businesses and hotels consistent with its land use planning, while at the same time providing current and future residents a level of service that makes them proud to call La Quinta their home. During Fiscal Year 2010-2011, the General Fund balance increased by $1,051,000 consisting of revenue increases from the prior year in most categories except for interest income, which decreased because of a historically low interest rate environment and the repayment of the Redevelopment Agency loans. Most of the General Fund balance increase can be attributed to decreases in expenditures certain divisions — Maintenance/Operations — Streets, Police and Planning & Development Administration. The General Fund balance as of June 30, 2011 was $93.1 million of which $23.8 million versus $57.9 million in Fiscal Year 2009-2010 was nonspendable, $19.3 million versus $22.3 million in Fiscal Year 2009-2010 was committed, $1.5 million versus $1.5 in Fiscal Year 2009-2010 was assigned, and $48.4 million versus $10.3 million in Fiscal Year 2009-2010 was unassigned. The unassigned fund balances include a cash flow reserve of 8.25% of the annual budget and a $7.5 million future operational deficit reserve. Additional components of the strategic planning process include the Economic Development Plan, the Capital Improvement Program, the Annual Budget and the Five - Year Resource Allocation Plan. An explanation of each of these documents is provided below. iv 263 Economic Development Plan This plan outlines a vision and direction for the City's economic development activities. It presents the mission statement, implementation policies, projected resources, and business plan the City and the La Quinta Redevelopment Agency will follow to sustain a comprehensive economic development effort. It is goal -oriented in that the economic development efforts specified in the plan are a key to generating the financial resources necessary to support both the Resource Allocation Plan and the Capital Improvement Plan. Capital Improvement Plan This plan is primarily a planning document that establishes five-year funding priorities for capital improvements. This plan also includes a listing of all the other desired capital improvements that cannot, or need not, be funded within the five-year horizon and totaled $84.5 million. Five -Year Resource Allocation Plan This plan is primarily a planning document that provides a five-year horizon for forecasted operational needs of each department, as well as the City as a whole. This plan is a cyclical review of all operations expenditures to reassess funding mechanisms behind personnel responsibilities and the various service levels of all programs. Annual Budget This document is the annual implementation tool for the overall planning process. The budget will encompass each element of the strategic planning effort and will implement: the goals of the Economic Development Plan; the resource and demand allocation outlined in the Five -Year Resource Allocation Plan; and the capital improvement investment for a given year. Relevant Financial Policies The following outlines the actions by the State to take funds from the City and the La Quinta Redevelopment Agency to funds its activities: The State of California has mandated in the past that the City of La Quinta, pursuant to State of California Revenue and Taxation Code Section 97.70, contribute $332,000 from the General Fund in Fiscal Year 2005-2006 with a similar amount in Fiscal Year 2004-2005 to meet the State budget crisis. Again, in Fiscal Year 2009-2010 the State of California has mandated that $965,000 in General Fund property taxes be transferred to the State. Also, from Fiscal Year 2002-2003 through Fiscal Year 2005-2006, the La Quinta Redevelopment Agency has contributed $7.8 million to the State of California pursuant to State of California Health and Safety Code 33681.12 to meet its budget shortfalls. The $7.8 million of funds that have been diverted to the State will not be refunded and are not available for use within the City of La Quinta. While no State mandated contributions were required from Fiscal Year 2006-2007 through Fiscal Year 2008-2009, the State budget crisis of Fiscal Year 2009-2010 has resulted in an additional diversion of $23.69 million and $4.9 million in Fiscal Year 2010-2011 from the La Quinta Redevelopment Agency for a total take away of $36.3 million. 264 The latest takeaway involves the City approving a remittance agreement pursuant to Chapter 3 of Part 1.9 of Division 24 of the Health and Safety Code totaling $18.3 million in Fiscal Year2011-2012 to pay the State of California. The City has provided data to the State Department of Finance to seek to revise the remittance amount to $17.02 million. The purpose of this payment is to allow the La Quinta Redevelopment Agency to continue to operate as an independent entity. In addition, for every year thereafter, the City is obligated to make payments based upon property tax increment collections, which are estimated to be between $3.2 million and $8.4, through Fiscal Year 2030- 2040. Major Initiatives The La Quinta Redevelopment Agency (Agency) has spent a considerable amount of effort to acquire sites in the Village Area of the City and facilitate the development of affordable housing units in the City. Toward this end, the Agency is working on the Washington Street Apartment Project to rehabilitate a 73-unit affordable rental housing project. In addition, the Agency has purchased land near the southeast corner of Highway 111 and Dune Palms Road to construct additional affordable Apartment units. The City has a major public facility that was completed with the rebuilding of Fire Station 32 at its new location at Avenue 52 and Desert Club. This facility, three times the size of the station it is replacing, will better serve the residents of the La Quinta Cove and surrounding areas. In addition, the City is starting construction on the Adams Street Bridge which will span the Whitewater Channel and provide an all-weather crossing at this location. The La Quinta Redevelopment Agency has acquired a 525-acre parcel at Avenue 52 and Jefferson Street for the development of two golf courses, a clubhouse, and future hotel resort development. The first golf course was dedicated in January 2005. The second course, permanent clubhouse, and infrastructure have not proceeded as planned and remain in the planning stages due to the slow down in the economy. The Agency continues to seek quality development opportunities for future hotel(s) on the property to generate additional General Fund revenues. Awards and Acknowledgements The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting- to the City of La Quinta for its comprehensive annual financial report (CAFR) for the fiscal year ended June 30, 2010. This was the fifteenth consecutive year that the City has received this prestigious award. In order to be awarded a Certificate of Achievement, the government had to publish an easily readable and efficiently organized comprehensive annual financial report. This report must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. We believe that our current CAM continues to meet the Certificate of Achievement Program's requirements and we are submitting it to the GFOA to determine its eligibility for another certificate. Vi I 265 The preparation of this report would not have been possible without the efficient and dedicated service of the finance department staff. Credit also must be given to the Mayor and City Council for their support in maintaining the highest standards of professionalism in the management of the City of La Quinta's finances. Respectfully submitted, Thomas P. Genovese John M. Falconer City Manager Finance Director vii 266 City of La Quinta Directory of Officials June 30, 2011 CITY COUNCIL Don Adolph, Mayor Linda Evans, Mayor Pro Tern Kristy Franklin, Council Member Terry Henderson, Council Member Stanley Sniff, Council Member ADMINISTRATION Thomas P. Genovese, City Manager Doug Evans, Assistant City Manager — Development Services Bret Plumlee, Assistant City Manager — Management Services John M. Falconer, Finance Director Tom Hartung, Building & Safety Director Edie Hylton, Community Services Director Kathy Jenson, City Attorney Les Johnson, Planning Director Tim Jonasson, Public Works Director/City Engineer Veronica Montecino, City Clerk viii a 267 �§\©§�\\j� \ . ER �\\\ U &02/j55§ . \}\/ \/j/ ix - 268 Certificate of Achievement for Excellence in Financial Reporting Presented to City of La Quinta California For its Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2010 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canada to government units and public employee retirement systems whose comprehensive annual fmanciat reports (CAFRs) achieve the highest standards in government accounting and financial reporting. President Executive Director. x .d. 269 LSL ®iat CERTIFIED PUBLIC ACCOUNTANTS * Brandon W. Burrows. CPA .* David F. Hale, CPA, CFP A Prohssional Corporation Donald G. Slater, CPA • Richard K. Kikuchi, CPA * Susan F. Matz, CPA e Shelly K Jacldey, CPA { Bryan S. Gruber, CPA INDEPENDENT AUDITOR'S REPORT To the Honorable Mayor and Members of City Council City of La Quinta, California We have audited the accompanying financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of City of La Quinta, California, as of and for the year ended June 30, 2011, which collectively comprise the City's basic financial statements as listed in the table of contents. These financial statements are the responsibility of City of La Quinta's management. Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and the significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City of La Quinta, as of June 30, 2011, and the respective changes in financial position, cash flows, where applicable, and the respective budgetary comparison for the General Fund and Low and Moderate Income Housing PA No. 2 Fund, thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America. We would like to draw the reader's attention to Note 22 — "California Redevelopment Agency Uncertainty". The note provides information on two bills passed, AB1X26 and 27 which dissolve redevelopment agencies effective October 1, 2011 and provide an option to avoid dissolution by making certain defined payments. In accordance with Government Auditing Standards, we have also issued our report dated September 27, 2011, on our consideration of the City of La Quinta's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. Accounting principles generally accepted in the United States of America require that the management's discussion and analysis and budgetary comparison informationas listed in the table of contents be presented to supplement the basic financial statements. Such information, although not a part of the basic Lance, Soil & Longhand, LLP 203 North Brea Boulevard , Suite 203= Brea, CA 92821 � TEL: 714.672.0022 * Fax: 714.672.0331 MwwAsiepas.com 41185 Golden Gate Circle , Suite 103 • Murrieta, CA 92562 , TEL: 951.304.2728 » Fax: 951.304.3940 N 270 t3J fr J CERIHFlfp NNL4 RC[UUNfANii To the Honorable Mayor and Members of the City Council City of La Quinta, California financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City of La Quinta's financial statements as a whole. The introductory section, combining and individual nonmajor fund financial statements, and statistical section, are presented for purposes of additional analysis and are not a required part of the financial statements. The combining and individual nonmajor fund financial statements are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the financial statements as a whole. The introductory and statistical sections have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we do not express an opinion or provide any assurance on them. 04 ./04z 0o� Brea, California September 27, 2011 a 271 Management's Discussion and Analysis As management of the City of La Quinta, we offer readers of the City of La Quinta's financial statements this narrative, overview and analysis of the financial activities for the fiscal year ended June 30, 2011. We encourage readers to consider the information presented here in conjunction with additional information that we have furnished in our letter of transmittal, which can be found in an earlier section of this report. All amounts, unless otherwise indicated, are rounded to the nearest thousands of dollars. Financial Highlights • The assets of the City of La Quinta exceeded its liabilities at the close of the most recent fiscal year by $518,411,000 (net assets). Of this amount, $92,090,000 (unrestricted net assets) may be used to meet the government's ongoing obligations to citizens and creditors. • The governmental activities total net assets decreased by $29,140,000 and the Business -Type total net assets decreased by $444,000 attributable to the SilverRock Golf Course. • As of the close of the current fiscal year, the City of La Quinta's governmental funds reported combined ending fund balances of $193,371,000, an increase of $32,239,000 in comparison with the prior year. • At the end of the current fiscal year, the unassigned General Fund Balance comprised $48,140,000 of the total $93,082,000 General Fund Balance or 52 percent and 120 percent of total General Fund budgeted expenditures. • The City of La Quinta's total debt increased by $28,145,000 during the current fiscal year from $230,831,000 to $258,976,000 through the issue of two (2) new bond issues. Overview of the Financial Statements This discussion and analysis is intended to serve as an introduction to the City of La Quinta's basic financial statements. The City of La Quinta's basic financial statements comprise three components: 1) government -wide financial statements, 2) fund financial statements, and 3) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. Government -wide financial statements The government -wide financial statements are designed to provide readers with a broad overview of the City of La Quinta's finances, in a manner similar to a private - sector business. .a . 272 The statement of net assets presents information on all of the City of La Quinta's assets and liabilities, with the difference between the two reported as net assets. Over time, increases or decreases in net assets may serve as a useful indicator of whether the financial position of the City of La Quinta is improving or deteriorating. The statement of activities presents information showing how the government's net assets changed during the most recent fiscal year. All changes in net assets are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g., earned but unused vacation leave). Both of the government -wide financial statements distinguish functions of the City of La Quinta that are principally supported by taxes and intergovernmental revenues (governmental activities) from other functions that are intended to recover all or a significant portion of their costs through user fees and charges (business -type activities). The governmental activities of the City of La Quinta include general government, public safety, community services, planning and development and public works. The business -type activities of the City of La Quinta include the SilverRock Golf course operations. The government -wide financial statements include not only the City of La Quinta itself (known as the primary government), but also the La Quinta Redevelopment Agency, the La Quinta Financing Authority, and the La Quinta Housing Authority. Although legally separate entities they function for all practical purposes as departments of the City of La Quinta, and therefore have been included as an integral part of the primary government. The government -wide financial statements can be found in the table of contents under the Financial Section of this report. Fund financial statements A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The City of La Quinta, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance -related legal requirements. All of the funds of the City of La Quinta can be divided into three categories: governmental funds, proprietary funds, and fiduciary funds. Governmental funds Governmental funds are used to account for essentially the same functions reported as governmental, activities in the government -wide financial statements. However, unlike the government -wide financial statements, governmental fund financial statements focus on near -term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government's near - term financing requirements. 4 •u 273 Because the focus of governmental funds is narrower than that of the government - wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government -wide financial statements. By doing so, readers may better understand the long-term impact of the government's near -term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The City of La Quinta maintains thirty seven (37) individual governmental funds, which are distinguished between major and non -major funds. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures, and changes in fund bal- ances for the general fund, two (2) debt service funds and three (3) capital project funds, and one (1) special revenue fund. These seven (7) funds are considered to be major funds. Data from the other thirty (30) governmental funds are combined into a single, aggregated presentation. Individual fund data for each of these non - major governmental funds is provided in the form of combining statements elsewhere in this report. The City of La Quinta adopts an annual appropriated budget for its general fund. A budgetary comparison statement has been provided for the general fund to demonstrate compliance with this budget. The basic governmental fund financial statements can be found in the table of contents under the heading Basic Financial Statements. Proprietary funds Proprietary funds can be broken down into enterprise and internal service funds. The City of La Quinta maintains one (1) proprietary fund. Enterprise funds are used to report the same functions presented as business -type activities in the government -wide financial statements. The City of La Quinta uses an enterprise fund to account for its SilverRock Golf Course operations, which is considered to be a major fund. Internal service funds are an accounting device used to accumulate and allocate costs internally among the City of La Quinta's various functions. The City of La Quinta has three (3) internal service funds to account for its major equipment replacement including vehicles, for its information technology systems, and for its park equipment and facility needs. Because these three services predominantly benefit governmental rather than business -type functions, they have been included within governmental activities in the government -wide financial statements. The internal service funds are combined into a single, aggregated presentation in the proprietary fund financial statements. Individual fund data for the internal service funds is provided in the form of combining statements elsewhere in this report. 5is 274 The basic proprietary fund financial statements can be found on the pages listed in the table of contents for Proprietary Funds: Statement of Net Assets, Statement of Revenues, Expenditures and Changes in Net Assets, and Statement of Cash Flows. Fiduciary funds Fiduciary funds, also called agency funds, are used to account for resources held for the benefit of parties outside the government. Fiduciary funds are not reflected in the government -wide financial statement because the resources of those funds are not available to support the City of La Quinta's own programs. The accounting used for fiduciary funds is much like that used for proprietary funds. The basic fiduciary fund financial statements can be found on the pages listed in the table of contents for Fiduciary Funds: Statement of Fiduciary Assets and Liabilities — Agency Funds. Notes to the financial statements The notes provide additional information that is essential to a full understanding of the data provided in the government -wide and fund financial statements. The notes to the financial statements can be found on the pages listed in the table of contents for Notes to the Basic Financial Statements. Other information In addition to the basic financial statements and accompanying notes, this report also presents certain required supplementary information concerning the City of La Quinta's General Fund and its budget appropriations. Required supplementary information can be found in the table of contents under the section Required Supplemental Information. and includes Notes to the Required Supplementary Information and a General Fund Budgetary Comparison Schedule. The combining statements referred to earlier in connection with non -major govern- mental funds, internal service funds, and agency funds are presented immediately following the required supplementary. Combining and individual fund statements and schedules can be found in the table of contents under Supplementary Schedules. Government -wide financial analysis As noted earlier, net assets may serve over time as a useful indicator of a government's financial position. In the case of the City of La Quinta, assets exceeded liabilities by $518,411,000 at the close of the most recent fiscal year, which is $29,584,000 less than the previous year. The largest portion of the City of La Quinta's net assets, which was 62% this year and 69% last year, reflects its investment in capital assets (e.g., land, buildings; machinery, and equipment), less any related debt used to acquire those assets that is still outstanding. The City of La Quinta uses these capital assets to provide services to citizens; consequently, these assets are not available for future spending. ..N 275 21 Although the City of La Quinta's investment in its capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. City of La Quinta Net Assets Cunent and ether assets Governmental activities 2011 2010 $ 224,830,553 $ 207,301.319 Business -type activities 2011 2010 $ (4,676,580) $ (4,606,437) 2011 $ 220,153.973 Total 2010 $ 202,694.882 Calital assets 530.713,522 565.238,042 42.777,148 42.934.025 573,490,670 608,172,067 Total assets 755,544,075 772,539,361 38,100,568 38,327,588 793,644,643 810,8W949 Cufferd habilibes Non -current liabilities 257,562,497 230,007.350 286.097 54,543 257,848,594 230,061,893 Total liabilities 274, 04,769 262,559,786 528,468 311,954 275,233,237 262,871, 40 Net assets Invested in capital assets, net of related debt 276,787.752 336,459,272 42,491,051 42,879,482 319,278.803 379,338.754 Restncted 107,042,126 96,332,870 _ - 107,042,126 96.332.070 ores n Total net assets $ 480,839,306 It 509.979,575 $ 37.572,100 $ 38,015,634 $ 518,411,406 $ 547.995,209 An additional portion of the City of La Quinta's net assets (21 percent versus 18 percent in the prior year) represents resources that are subject to external restrictions on how they may be used. The remaining balance of unrestricted net assets - $92,090,000 (18 percent) may be used to meet the government's ongoing obligations to citizens and creditors. At the end of the current fiscal year, the City of La Quinta is able to report positive balances in all three categories of net assets, both for the government as a whole, as well as for its separate governmental activities; however, the business type unrestricted net assets had a deficit of $4,919,000. Governmental activities Governmental activities net assets decreased by $29,140,000 accounting for a 5 percent change in the net assets from the previous year. Key elements of these changes are as follows: •" 2 76 City of La Quinta Changes in Net Assets Governmental Business -type activities activities Total Revenues 2011 2nin rh. 1gnin rh g nii to Program revenues: _ Chames for servic., t 2 463 468 S 9.5_66 S2S < (yn3 n371 5 3 756 615 t v SNS ooa E 171 61 t 6 79n 1n1 4 6 1 1 S 1 Operating grams and contributions 13,152 942 15,363,650 (2,210,7081 13 152 942 15363,650 maease in ne1 assets mom transfers and restatements (29,140.269) (15,642,529) (13 497 740) (443 534) (583,520) 139,986 (29,583,803) (16,226,049) • Revenues decreased by $5,401,000 with the largest category decreases of $2,816,000 in capital grants and operating grants and contributions of $2,211,000. The major reason for the decrease in the capital grant contribution account is the decline in infrastructure developer dedications. The overall decrease in operating grants and contributions account can be attributed to three major reasons: 1) in Fiscal Year 2009- 2010 the City received major funding from the Riverside Transportation Commission (RCTC) for the Phase 3 Highway 111 improvements, 2) in Fiscal Year 2009-2010 the City received major funding from the County of Riverside for the Fire Station 32 project; and, 3) the City received more funding in Fiscal Year 2010-2011 from the County of Riverside for Community Development Block Grant (CDBG) for the Village improvement project, Proposition 1 B funding for road improvements to Washington Street, and a one time developer funding payment from Lowes Development toward the SilverRock project. Expenses increased by $7,957,000 with the two largest category changes being a decrease in the General Government category of $23,004,000 and an increase in the Capital contributions category of $31,324,000. The decrease in the General Government category is primarily the result of the $23.5 million Supplemental Educational Augmentation Fund (SERAF) payment made to the County of Riverside as mandated by the State of California in Fiscal Year 2009-2010 which was less than the $4.86 million payment in Fiscal Year 2010-2011. The increase in the Capital .11 277 Contributions. costs is primarily the result of the dedication of the Wolff Waters Place Apartments project to the Coachella Valley Housing Coalition ($30,148,000). • There were no contributions in assets from the governmental activities to the business -type activities. Expenses and Program Revenues- Government Activities o EKpenaes 35,000000 ....... ___.. __ ........ __ _. _._ _.. ...... ❑Pmgmm reunmres 31,324064 30,000,000 25,000.000 21.070458 20000,000 18.715,283 15.000,000 14,353,359 11.283,358 10.757,279 10,0W,000 8,221,047 4,N7874 '- 6,112.633 4,735,964 5,000,000 262,81] 129,087 0 '] :L 0 General Public safety Planning and Comnunty Publicv *S Capital Interest eq nse government development services conribufions Expenses and Program Revenues- Business -type Activities 0 Expenses 4,300.000 O Rogram revenues 4,202.274 4.200.000 4.100.000 4,000,000 3,900.000 3,800,000 3,756,615 3.700000 - 3.600,000 - 3,500.000 Goff •N 278 9 Business -type activities This was the sixth full year of operations for the SilverRock Golf fund since the golf course began early operation in 2005. Net assets decreased by $(444,000) from the effects of an operating loss. Charges for services primarily consisted of green fees which totaled $3,759,000, and was $172,000 more than the previous year, with golf course expenses of $4,202,000, which was $32,000 more than the previous year. During the year the golf course entered into a three year capital lease to replace golf carts. During Fiscal Year 2010-2011, an additional advance of $113,000 was required for the golf course operations ($88,600 in principal and $24,400 in interest). This brings the total outstanding advance due to the General Fund from the inception of the Golf Course opening to $5,407,000. It is anticipated that these advances will be repaid from future income from SilverRock activities such as transient occupancy tax, sales tax and golf course net income generated on the site in future years. Financial Analysis of the Government's Funds As noted earlier, the City of La Quinta uses fund accounting to ensure and demonstrate compliance with finance -related legal requirements. Governmental funds - The focus of the City of La Quinta's governmental funds is to provide information on near -term inflows, outflows, and balances of fund balances. Such information is useful in assessing the City of La Quinta's financing requirements. In particular, unreserved fund balance may serve as a useful measure of a government's net resources available for spending at the end of the fiscal year. As of the end of the current fiscal year, the City of La Quinta's governmental funds reported combined ending fund balances of $193.37 million as follows: Fund balances Category General Fund Percent All Other Funds Percent Total Funds Percent Nonspendable $23,726,331 25% $6,667,365 7% $30,393,696 16% Restricted 169,631 0% 106,872,085 107% 107,042,126 55% Committed 19,276,654 21% 0 0% 19,276,654 10% Assigned 1,768,494 2% 0 0% 1,768,494 1% Unassigned 48,140,444 52% 1 (13,250,398) -12% 34,890,046 17% Total $93,081,554 1 $100,289,052 $193,371,016 Governmental fund balances ended the year totaling $193,371,000, an increase of $32,239,000 in comparison with the prior years ending balance of $161,132,000. Of this amount $30,394,000 or 16% constitutes nonspendable reserves, which means that these reserves must be maintained intact, $107,042,000 or 55% are restricted fund 10 .4 279 balances which are the result of external limitations on spending, $19,277,000 or 10% are committed fund balances which has resulted in internally -imposed limitations placed upon the funds by the Governing Board responsible for adopting the fund budget, assigned reserves of $1,768,000 or 1% consist of carryover appropriations which were budgeted for in Fiscal Year 2010-2011 but were unspent and will be budgeted again in the next budget year. The remainder of fund balance of $34,890,000 or 18% represents unassigned fund balances or the residual net resources after taking into consideration the other classifications. General Fund The general fund is the chief operating fund of the City of La Quinta. At the end of the current fiscal year, unassigned fund balance of the general fund was $48,140,000, while total fund balance reached $93,082,000. As a measure of the general fund's liquidity, it may be useful to compare the total general fund balance to budgeted expenditures (including transfers out). The total fund balance represents 232 percent of the total budgeted expenditures. The City of La Quinta's general fund balance increased by $1,051,000 in Fiscal Year 2010-2011. Key factors for this increase are as follows: Actual expenditures were $3,213,000 less than the final budget. Divisions that were under budget for the year were Street Maintenance ($1,001,000), Police ($703,000), Planning & Development Administration ($200,000), and Capital outlay ($181,000). In addition, actual transfers out were $298,000 less than budgeted. Of this amount, $151,000 was not spent on the "A" Street extension project. This construction project funding will be carried over for completion in Fiscal Year 2011-2012. • Actual revenue collections were $484,000 more than the final adjusted budget. Overall, taxes were $478,000 more than budgeted for in Fiscal Year 2010-2011, and the actual taxes collected in Fiscal Year 2010-2011 ($20.32 million) was $590,000 more the prior year tax actual collections of $19.73 million. Actual transient occupancy tax collections in Fiscal Year 2010-2011 were $4,725,000 or $550,000 more than prior year collections. Actual sales tax collections for Fiscal Year 2010-2011 were $7,324,000 or $397,000 more than the $6,927,000 collected in Fiscal Year 2009-2010. Actual property tax collections were $336,000 less than the prior year with $142,000 of the decrease from declining property tax values and $194,000 from a decrease in statutory property taxes. Low and Moderate Income Housing PA No. 2 Fund The fund is used to account for the 20% property tax increment set aside for low and moderate income housing in the La Quinta Redevelopment Agency Project Area No. 2. During Fiscal Year 2010-2011, the fund balance increased by $1.1 million to end the year at $22.9 million. The Fund received less property tax revenues ($4.8 million) in Fiscal Year 2010-2011 versus the prior year ($5.2 million) due to falling property values. 280 Capital Improvement Fund The fund is primarily used to record the expenditure of funds for capital projects. The fund had eighty one (81) active Capital Improvement Projects budgeted for during Fiscal Year 2010-2011. The three most active projects during the year were the Village land acquisition ($8,200,000), well site mitigation payment to the Coachella Valley Water District ($1,267,000) and the Cove Fire Station Number 32 relocation ($1,110,000). Other major projects budgeted in the future include the Adams Street Bridge Improvements, Washington Street Apartments rehabilitation project, and the relocation of the Coachella canal. Civic Center Fund The fund is primarily used to collect developer impact fees for the construction of the City Hall expansion and the repayment of a portion of the debt service on the original City Hall construction. The City Hall expansion was completed in Fiscal Year 2007-2008 and the final repayment of the original City Hall construction bonds is scheduled in Fiscal Year 2018-2019. A $7.01 million advance from the General Fund is outstanding at the end of Fiscal Year 2010-2011. 2011 Low & Moderate Income Bond Fund The fund is primarily used to account for the construction of low and moderate income housing projects in the La Quinta Redevelopment Agency area from the proceeds of this bond issue. .Redevelopment Agency Project Area 1 & 2 Debt Service Funds The Redevelopment Agency Project Area 1 & 2 Debt Service Funds are used to accumulate resources, primarily property taxes, to pay debt service. The Project Area 1 Debt Service Fund Balance increased by $13,933,000 in Fiscal Year 2010-2011 to end the year at a $745,000. This is primarily due to a $15,039,000 transfer from the Redevelopment Agency PA No. 1 Capital Projects Fund which was used to repay a $22 million advance from the General Fund and to pay a $4.86 million Supplemental Educational Revenue Augmentation Fund ("SERAF") payment. The Fund received less property tax revenues ($35.2 million) in Fiscal Year 2010-2011 versus the prior year ($38.5 million) due to falling property values. The Project Area 2 Debt Service Fund Balance increased by $5.48 million to leave a surplus of $560,200 at year end. This is primarily due to a $3.7 million transfer from the Redevelopment Agency PA No. 2 Capital Projects Fund. The Fund received less property tax revenues ($19.3 million) in Fiscal Year 2010-2011 than in the prior year ($20.8 million) due to falling property values. Proprietary funds The City of La Quinta's proprietary funds provide the same type of information found in the government -wide financial statements, but in more detail. 1z ." 281 The financial activities of the City enterprise fund have already been addressed in the discussion of the City of La Quinta's business -type activities. In addition, the City has three (3) internal service funds to accumulate resources for equipment and vehicle replacement, information technology activities, and for park equipment and facility replacement. As the City continued to experience declining revenues in Fiscal Year 2010-2011, limited charges for services were made to the General Fund from the Equipment Replacement Fund and the Information Technology Funds, and no charges were made to the Park Equipment and Facility Fund. General Fund Budgetary Highlights During the year there was a $6,006,000 increase in appropriations and transfers out between the original ($34,157,000) and final amended budget ($40,163,000). Following are the main components of the changes: • During the mid -year review, the General Fund budget for various divisions was reduced by $550,000 based upon an estimated decrease of revenues forecasted for Fiscal Year 2010-2011; • The FY 2010-2011 budget included $1,777,000 in carryover appropriations into from FY 2009-2010; The Fiscal Year 2010-2011 budget included an appropriation of $2,990,000 to pay- off a portion of the outstanding principal on the Civic Center developer impact fee advance; and, • The Fiscal Year included an additional $1,474,000 in appropriations for Capital Projects funded by the General Fund during the year. The budget increases were possible because of additional anticipated revenues and unassigned reserves and the carryover encumbrances and appropriations were possible from available net changes in fund balances. Capital Asset and Debt Administration Capital assets The City of La Quinta's investment in capital assets for its governmental and business - type activities as of June 30, 2011, amounts to $573,491,000 (net of accumulated depreciation). This investment in capital assets includes land, right of way, buildings and improvements, machinery and equipment, streets and bridges, and construction in progress. The investment in capital assets increased this fiscal year from the purchase of properties which exceeded the depreciation expenses. 13 282 The following chart lists the asset categories for governmental and business like activities net of depreciation. City of La Quinta Capital Assets (net of depreciation) Governmental Business -type activities activities Total 11 2010 2011 2010 2011 2010 Land improvements 52,688,147 44,736,121 5,129,267 5,363,822 57,817,414 50,099,943 Nuipment and furniture Vehicles Sottware - - - - - n ras m ure - - ons ruc ion in progress - oa , Major capital asset events during the current fiscal year included the following: Governmental activities Recording infrastructure improvements, including developer dedications of $3,439,000, to street improvements, street right of way, street sidewalks and curbs and gutters, traffic signals, and street medians; • Completed the Wolff Waters Place Apartments for $30,148,000, which were dedicated to the Coachella Valley Housing Coalition; • Completed the Laguna de la Paz sound wall for $980,000, which was dedicated to the homeowners association; • Completed the construction of the Cove Fire Station 32 ($5,000,000) and the Phase 1 of the Maintenance Yard ($2,864,000); and, • Purchased Village properties for $8,200,000. Business -type activities • The Golf Course entered into a three year lease for golf cart equipment for $332,500 during Fiscal Year 2010-2011. Additional information on the City of La Quinta's capital assets can be found in Footnote 6 to the financial statements. Long-term debt At the end of the current fiscal year, the City of La Quinta had total bonded debt outstanding of $258,976,000. $138,480,000 of this debt amount represents bonds secured solely by specified revenue sources (i.e., tax allocation bonds); while, $114,340,000 of the debt represents revenue bonds that will be paid from pledged tax 14 4 283 increment property tax housing funds. In addition, $286,000 in capital equipment leases is outstanding in connection with SilverRock Golf Course and $78,000 in a copier lease is outstanding in the governmental funds. City of La Quinta Outstanding Debt Governmental Business -type activities activities Total Debttype: 2011 2010 2011 2010 2011 2010 Capital leases IN allocation n s - - venue bonds oa . The total outstanding debt increased by $28,145,000 during Fiscal Year 2010-2011 with the issue of $6,000,000 in tax allocation bonds and $28,850,000 in revenue bonds. Additional information on the City of La Quinta's long-term debt can be found in notes 7 and 8 of the financial statements. Economic Factors and Next Year's Budgets and Rates These factors were considered in preparing the City of La Quinta's budget for Fiscal Year 2011-2012: • The City of La Quinta had a 7.6 versus 7.4 percent last year unemployment rate. This rate is significantly lower than the Riverside County unemployment rate of 14.4 versus 14.5 percent last year and the statewide unemployment rate of 12.1 versus 12.2 percent last year. • During the last ten years, the City of La Quinta has been in a growth phase with assessed values increasing from $3.77 billion in Fiscal Year 2001-2002 to $10.33 billion or over 274 percent. It is important to note however, that from Fiscal Year 2009-2010 to Fiscal Year 2010-2011 assessed values decreased by $1.53 billion or 12.90%. • During the current fiscal year, the general fund net gain was $1,051,000 and $1,748,000 of General fund balance has been assigned for carry over appropriations. • The State of California Fiscal Year 2010-2011 budget included a State-wide diversion of tax increment funding from Redevelopment Agencies. The La Quinta Redevelopment Agency portion of the Fiscal Year 2010-2011 takeaway was $4,851,000 and in Fiscal Year 2011-2012 $18,315,000 has been appropriated as an alternative voluntary redevelopment program remittance payment. a 284 15 • The Fiscal Year 2011-2012 General Fund. advance toward golf course operations has been budgeted at $(8,500). • The City of La Quinta adopted a balanced general fund budget for Fiscal Year 2011- 2012, after applying $3,112,000 in unassigned reserves. Requests for Information This financial report is designed to provide a general overview of the City of La Quinta's finances for all those with an interest in the government's finances. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to the City of La Quinta, John Falconer, Finance Director, P.O. Box 1504, La Quinta, CA, 92247 or by telephone at 760-777- 7150. 16d 285 CITY OF LA QUINTA STATEMENT OF NET ASSETS JUNE 30, 2011 Assets: Cash and investments Receivables: Accounts Taxes Notes and loans Accrued interest Internal balances Prepaid costs Deposits Due from other governments Inventories Deferred charges Land held for resale Restricted assets: Cash with fiscal agent Net pension asset Capital assets not being depreciated Capital assets, net of depreciation Total Assets Liabilities: Accounts payable Accrued liabilities Accrued interest Unearned revenue Deposits payable Due to other governments Noncurrent liabilities: Due within one year Due in more than one year Total Liabilities Net Assets: Invested in capital assets, net of related debt Restricted for: Planning and development projects Public safety Community services Public works Capital projects Debt service Unrestricted Total Net Assets Primary Government Governmental Business -Type Activities Activities Total $ 144,134.908 $ 367,665 $ 144,502,573 336,512 31,517 368,029 2,010,068 - 2,010,068 6,953,592 - 6,953,592 115.769 233 116,002 5,407.327 (5,407,327) - 33,823 1,865 35,688 15,967 250,000 265,967 6,510,463 - 6,510,463 - 79,467 79,467 4,441,840 - 4,441,840 8.320,000 - 8,320,000 45,298,094 - 45,298.094 1.252,190 - 1,252,190 364,991,161 36,840,832 401,831,993 165, 722, 361 5, 936, 3,16 171, 658, 677 755,544,075 38,100,568 793,644,643 5,587,805 165,977 5,753,782 556,579 2,162 558,741 3,882,145 - 3,882,145 1,106,744 1,232 1,107,976 5,504,622 73,000 5,577,622 504,377 - 504,377 8,050,994 117,013 8,168,007 249,511,503 169,084 249,680,587 274,704,769 528,468 275,233,237 276,787,752 _ 42,491,051 319,278,803 34,018,930 - 34,018,930 96,364 - 96,364 10,248,314 - 10,248,314 396,355 - 396,355 58,111,106 - 58,111,106 4,171,057 4,171,057 97,009,428 (4,918,951) 92,090.477 $ 480,839,306 $ 37,572,100 $ 518,411,406 a See Notes to Financial Statements 17 286 CITY OF LA QUINTA STATEMENT OF ACTIVITIES YEAR ENDED JUNE 30, 2011 Functions/Programs Primary Government: Governmental Activities: General government Public safety Planning and development Community services Public works Capital contributions to other agencies Interest on long-term debt Total Governmental Activities Business -Type Activities: Golf Course Total Business -Type Activities Total Primary Government Program Revenues Operating Capital Charges for Contributions Contributions Expenses Services and Grants and Grants $ 11,283.358 $ 47,696 $ 82,191 $ - 21,070,458 1.044,399 7,158,785 17,863 18,715,283 74,471 3,874,309 99,094 4,735,964 210,151 52,666 - 10,757,279 1,086,771 1,984,991 3,040,871 31,324.064 - - - 14,353,359 - 112,239,765 2,463,488 13,152,942 3,157,828 4,202,274 3,756,615 4,202,274 3,756,615 $ 116,442,039 $ 6,220,103 $ 13,152,942 $ 3,157,828 General Revenues: Taxes: Property taxes, levied for general purpose Tax increment Transient occupancy taxes Sales taxes Franchise taxes Business licenses taxes Othertaxes Motor vehicle in lieu - unrestricted Use of money and property Other Total General Revenues Change in Net Assets Net Assets at Beginning of Year Net Assets at End of Year 287 See Notes to Financial Statements 18 Net (Expenses) Revenues and Changes in Net Assets Primary Government Governmental Business -Type Activities Activities Total $ (11,153,471) $ - $ (11,153,471) (12,849,411) - (12,849,411) (14,667,409) - (14,667,409) (4,473,147) - (4,473,147) (4,644,646) - (4,644,646) (31,324,064) - (31,324,064) (14,353,359) - (14,353,359) (93,465,507) (93,465,507 - (445,659) (445,659) (445,659) (445,659) (93,465,507) (445,659) (93,911,166) 5,942,353 - 5,942,353 32,569,795 - 32,569,795 4,737,968 - 4,737,968 7,323,835 - - 7,323,835 1,607,829 - 1,607,829 285,270 - 285,270 437,235 - 437,235 3,515,395 - 3,515,395 4,693,974 2,125 4,696,099 3,211,584 3,211,584 64,325,238 2,125 64,327,363 (29,140,269) (443,534) (29,583,803) 509,979,575 38,015,634 547,995,209 $ 480,839,306 $ 37,572,100 $ 518,411,406 See Notes to Financial Statements 19 CITY OF LA OUINTA BALANCE SHEET GOVERNMENTALFUNDS JUNE 30, 2011 Special Revenue Funds Capital Projects Funds Low/Moderate Income Housing Capital General PA No. 2 Improvement Civic Center Assets: Pooled cash and investments Receivables: Accounts Taxes Notes and loans Accrued interest Prepaid costs Deposits Due from other governments Due from other funds Advances to other funds Land held for resale Restricted assets: Cash and investments with fiscal agents Total Assets Liabilities and Fund Balances: Liabilities: Accounts payable Accrued liabilities Deferred revenues Unearned revenues Deposits payable Due to other governments Due to other funds Advances from other funds Total Liabilities Fund Balances: Nonspendable: Prepaid costs Land held for resale Notes and loans Advances to other funds Deposits Restricted for: Planning and development projects Public safety Community services Public works Capital Projects - Debt service Committed to: Emergency reserve Post retirement health benefits Assigned to: Continuing appropriations Unassigned Total Fund Balances Total Liabilities and Fund Balances See Notes to Financial Statements $ 76,033,303 $ 22,939,847 $ 2,852,560 $ - 83,771 - 1,417 - 1,969,322 1,278 - - - - 641,486 - - 70,084 15,926 - - 23,260 - - - 9,967 - 4,976,509 - 353,413 - 256,852 24,760 - - 15,373,104 - - - 8,320,000 - - - $ 107,116,172 $ 23,623,297 $. 3,207,390 $ $ 4,232,310 $ 40,465 $ 1,044,545 $ 550,462 - - 4,484,223 641,486 - 74,363 - 413,850 4,663,624 - 594,135 29,636 - 7,012,033 14,034,618 681,951 2,052,530 7,012,033 23,260 8,320,000 - - - 15,373,104 - - 9,967 22,941,346 - - - - 1,154,860 - 169,631 - - - 18,018,595 - - - 1,258,059 - - - 1,768,494 - - - 48,140,444 - (7,012,033) 93,081,554 22,941,346 1,154,860 (7,012,033) $ 107,116,172 $ 23,623,297 $ 3,207,390 $ 20 289 CITY OF LA QUINTA BALANCE SHEET GOVERNMENTALFUNDS JUNE 30, 2011 (Continued) Capital Projects Funds Debt Service Funds Assets: Pooled cash and investments Receivables: Accounts Taxes Notes and loans Accrued interest Prepaid costs Deposits Due from other governments Due from other funds Advances to other funds Land held for resale Restricted assets: Cash and investments with fiscal agents Total Assets Liabilities and Fund Balances: Liabilities: Accounts payable Accrued liabilities Deferred revenues Unearned revenues Deposits payable Due to other governments Due to other funds Advances from other funds Total Liabilities Fund Balances: Nonspendable: Prepaid costs Land held for resale Notes and loans Advances to other funds Deposits Restricted for: Planning and development projects Public safety Community services Public works Capital Projects Debt service Committed to: Emergency reserve - Post retirement health benefits Assigned to: Continuing appropriations Unassigned Total Fund Balances Total Liabilities and Fund Balances See Notes to Financial Statements 2011 Low/Mod Redevelopment Bond Agency PA No. 1 Redevelopment Agency PA No. 2 Other Governmental Funds $ - $ 1.132,207 $ 15,101 $ 37,931,285 3,500 - - 247,824 - 27,485 5,112 6,871 - - - 6,312,106 - 379 - 27,066 - - 10,563 - - - 6,000 - - - 1,180,541 - - - 641,254 - - - 4,569,188 25,535,470 - 600,000 19,162,624 $ 25,538,970 $ 1,160,071 $ 620,213 $ 70,095,322 3,500 $ - $ 190,599 - 2,263 - 4,230,492 - 618,531 - 246,863 414,728 60,013 - - - 919,366 7,522,932 3,500 414,728 60,013 13,731,046 10,563 2,081,614 4,569,188 6,000 - 11,077,584 96,364 .10.248,314 396,355 25,535,470 - - 31,420,776 - 745,343 560,200 2,695,883 (6,238,365) 25,535,470 745,343 560,200 56,364,276 $ 25,538,970 $ 1,160,071 $ 620,213 $$ 7�n n O 21 L J CITY OF LA QUINTA BALANCE SHEET GOVERNMENTALFUNDS JUNE 30, 2011 Assets: Pooled cash and investments Receivables: Accounts Taxes Notes and loans Accrued interest Prepaid costs Deposits Due from other governments Due from other funds Advances to other funds Land held for resale Restricted assets: Cash and investments with fiscal agents Total Assets Liabilities and Fund Balances: Liabilities: Accounts payable Accrued liabilities Deferred revenues Unearned revenues Deposits payable Due to other governments Due to other funds Advances from other funds Total Liabilities Fund Balances: Nonspendable: Prepaid costs Land held for resale Notes and loans Advances to other funds Deposits Restricted for: Planning and development projects Public safety Community services Public works Capital Projects Debt service Committed to: Emergency reserve Post retirement health benefits Assigned to: Continuing appropriations Unassigned Total Fund Balances Total Liabilities and Fund Balances See Notes to Financial Statements 22 Total Governmental Funds $ 140,904,303 336.512 2,010.068 6,953,592 113,455 33,823 15,967 6,510,463 922,866 19,942,292 8,320,000 45,298,094 $ 231,361,435 $ 5,507,919 552,725 9,356,201 1,106,744 5,504,622 504,377 922,866 14.534,965 37,990,419 33,823 8.320,000 2,081,614 19,942,292 15,967, 34.018,930 96,364 10,248,314 396,355 58,111,106 4,171,057 18,018,595 1,258,059 1,768,494 34,890,046 193,371,016 $ 231,361,435 N 291 CITY OF LA QUINTA RECONCILIATION OF THE BALANCE SHEET OF GOVERNMENTAL FUNDS TO THE STATEMENT OF NET ASSETS JUNE 30, 2011 Fund balances of governmental funds _ $ 193,371,016 Amounts reported for governmental activities in the Statement of Net Assets are different because: Capital assets net of depreciation have not been included as financial resources in governmental fund activity: Infrastructure and right-of-way 474,383,418 Other capital assets - 129,513,919 Accumulated depreciation (90,211,797) Long-term debt and compensated absences that have not been included in the governmental fund activity: Bonds payable (252,820,000) Unamortized bond premium/discount 1,127,046 Unamortized cost of issuance 4,441,840 Other long-term liabilities (4,566,311) Compensated absences (956,506) Governmental funds report all OPEB contributions as expenditures, however in the Statement of Net Assets any excesses or deficiencies in contributions in relation to the Annual Required Contribution (ARC) are .recorded as a liability. (337,311) Governmental funds report all pension contributions as expenditures, however in the Statement of Net Assets any excesses or deficiencies in contributions in relation to the annual contribution are recorded as an asset. 1,252,190 Accrued interest payable for the current portion of interest due on Bonds has not been reported in the governmental funds. (3,882,145) Revenues reported as deferred revenue in the governmental funds and recognized in the Statement of Activities. These are included in the intergovernmental revenues in the governmental fund activity. 9,356,201 Internal service funds are used by management to charge the costs of certain activities, such as equipment management and self-insurance, to individual funds. The assets and liabilities of the internal service funds must be added to the Statement of Net Assets. 20,167,746 Net assets of governmental activities $ 480,839,306 a 292 See Notes to Financial Statements 23 CITY OF LA QUINTA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTALFUNDS YEAR ENDED JUNE 30. 2011 Special Revenue Funds Capital Projects Funds Low/Moderate Income Housing Capital General PA No. 2 Improvement Civic Center Revenues: Taxes Assessments Licenses and permits Intergovernmental Charges for services Use of money and property Fines and forfeitures Developer participation Miscellaneous $ 20,321,573 547,071 13,034,944 494,611 2,998,856 327,751 162,400 $ 4,837,259 $ 143,643 8,719 1,021,859 159,298 82,191 Total Revenues 37,887,206 4,989,621 1,181,167 82,191 Expenditures: Current: General government 5,215,632 - - 203,798 Public safety 19,826,372 - - - Planning and development 1,543,188 1,002,756 - - Community services 2,455,551 - - - Public works 2,839,580 - - - Capital outlay 32,927 - 21,180,979 - Debt service: Principal retirement 36,331 - 302,895 - Interest and fiscal charges - - 23,870 46,712 Pass -through agreement payments - - - - Total Expenditures 31,949,581 . 1,002,756 21,507,744 250,510 Excess (Deficiency) of Revenues Over (Under) Expenditures 5,937,625 3,986,865 (20,326,587) (168,319) Other Financing Sources (Uses): Transfers in _ 115,136 - 21,481,447 2,990,000 Transfers out (5,001,325) (2,870,839) - - Long-term debt issued Proceeds from sale of capital asset Bond discount Bond issuance costs Total Other Financing Sources (Uses) (4,886,189) (2,870,839) 21,481,447 2,990,000 Net Change in Fund Balances Fund Balances, Beginning of Year Fund Balances, End of Year 1,051,436 1,116,026 1,154,860 2,821,681 92,030,118 21,825,320 (9,833,714) $ 93,081,564 S 22,941,346 $ 1,164,860 $ (7,012,033) See Notes to Financial Statements 24 it 293 CITY OF LA QUINTA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTALFUNDS YEAR ENDED JUNE 30, 2011 (Continued) Capital Projects Funds Debt Service Funds Revenues: Taxes Assessments Licenses and permits Intergovernmental Charges for services Use of money and property Fines and forfeitures Developer participation Miscellaneous 2011 Low/Mod Bond 12,065 Other Redevelopment Redevelopment Governmental Agency PA No. 1 Agency PA No. 2 Funds $ 35,192,471 12,802 $ 19,349,036 47,887 $ 8,798,118 956,048 4,948,840 6,807 1,455,479 704,316 148,644 Total Revenues 12,065 35,205,273 19,396,923 17,018,262 Expenditures: Current: General government - 5,241,338 215,555 9,196 Public safety - - - - Planning and development - - - 5,914,476 Community services - - - 1,692,207 Public works - - - 1,968,480 Capital outlay - - - 73,869 Debt service, Principal retirement - 4,147,722 325,000 2,199,313 Interest and fiscal charges - 8,088,102 1,387,803 4,664,511 Pass -through agreement payments - 19,309,866 16,297,223 -- Total Expenditures 36,787,028 18,225,581 16,622,052 Excess (Deficiency) of Revenues Over (Under) Expenditures 12,065 (1,581,755) 1,171,342 496,200 Other Financing Sources (Uses): Transfers in - 19,478,126 6,255,653 11,336,672 Transfers out (2,694,381) (3,963,138) (1,951,993) (45,170,803) Long-term debt issued 28,850,000 - - 6,000,000 Proceeds from sale of capital asset - - - 8,683,850 Bond discount (308,839) - - (86,207) Bond issuance costs (323,375) - (108,500) Total Other Financing Sources (Uses) 25,523,405 15,614,988 4,303,660 (19,344,988) Net Change in Fund Balances 25,535,470 13,933,233 5,475,002 (18,848,788) Fund Balances, Beginning of Year Fund Balances, End of Year (13,187,890) (4,914,802)-75,213,064 $ 26,635,470 $ 745,343 $ 560,200 $ 56,364,276 See Notes to Financial Statements 25 .1 294 CITY OF LA QUINTA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTALFUNDS YEAR ENDED JUNE 30, 2011 Revenues: Taxes Assessments Licenses and permits Intergovernmental Charges for services Use of money and property Fines and forfeitures Developer participation Miscellaneous Total Revenues Expenditures: Current: General government Public safety Planning and development Community services Public works Capital outlay Debt service: Principal retirement Interest and fiscal charges Pass -through agreement payments Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): Transfers in Transfers out Long-term debt issued Proceeds from sale of capital asset Bond discount Bond issuance costs Total Other Financing Sources (Uses) Net Change in Fund Balances Fund Balances, Beginning of Year Fund Balances, End of Year See Notes to Financial Statements 26 Total Governmental Funds $ 88.498,457 956,048 547,071 19,005,643 501,418 4,670,732 327,751 945,805 319,763 115,772,688 10,885,519 19,826,372 8,460,420 4,147,758 4,808,060 21,287,775 7,011,261 14,210,998 35,607.089 126,246,252 (10,472,564) 61,657,034 (61,652,479) 34,850,000 8,683,850 (395,046) (431,875) 42,711,484 32,238,920 161,132,096 $ 193,371,016 295 CITY OF LA QUINTA RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES YEAR ENDED JUNE 30, 2011 Net change in fund balances - total governmental funds $ 32,238,920 Amounts reported for governmental activities in the statement of activities are different because: Governmental funds report capital outlays as expenditures. However, in the Statement of Activities, the costs of those assets is allocated over their estimated useful lives as depreciation expense. This is the amount by which capital outlays exceeded depreciation in the current period: Contributions to other governments (31,324,064) Capital contributions 3,477,897 Loss on disposal of capital assets (18,722,513) Capital outlay 18,303,985 Depreciation expense (7,731,851) The issuance of long-term liabilities provides current financial resources in the governmental funds, but issuing debt increases the long-term liabilities in the Statement of Net Assets. Repayment of principal is an expenditure in the governmental funds, but the repayment reduces long-term liabilities in the Statement of Net Assets. New debt issued (34,850,000) Repayment of principal - 7,011,261 Amorfization of issuance costs, premiums and discounts 603,712 Accrued interest for long-term liabilities. This is the net change in accrued interest for the current period. 80,848 Compensated absences expenses reported in the Statement of Activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds. 37,672 Governmental funds report all contributions in relation to the annual required contribution (ARC) for OPEB as expenditures, however in the Statement of Activities only the ARC is an expense. (111,332) Governmental funds report all contributions in excess to the required contribution for PERS as expenditures, however in the Statement of Activities only the current contribution is an expense. _ (86,573) Revenues reported as deferred revenue in the governmental funds and recognized in the Statement of Activities. These are included in the intergovernmental revenues in the governmental fund activity. 1,103,609 Internal service funds are used by management to charge the costs of certain activities, such as equipment management and self-insurance, to individual funds. The net revenues (expenses) of the internal service funds is reported with governmental activities. 828,160 Change in net assets of governmental activities $ (29,140,269) • e See Notes to Financial Statements 27 CITY OF LA OUINTA BUDGETARY COMPARISON STATEMENT BY DEPARTMENT GENERALFUND YEAR ENDED JUNE 30, 2011 Variance with - Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 92,030,118 $ 92,030,118 $ 92,030,118 $ - Resources (inflows): Taxes 19,524,800 19,843,241 20,321,573 478,332 Licenses and permits 569.600 519,600 547,071. 27,471 Intergovernmental 8,953,088 13,046,201 13,034,944 (11,257) Charges for services 490,200 491,900 494,611 2,711 Use of money and property 4,045,950 2,955,748 2,998,856 43,108 Fines and forfeitures - 326,100 326,100 327,751 1,651 Miscellaneous 89,000 57,241 162,400 105,159 Transfers in 158,800 278,341 115,136 (163,205) Amounts Available for Appropriation - 126,187,656 129,548,490 130,032,460 483,970 Charges to Appropriation (Outflow): General. government Legislative 939,468 662,048 651,060 10,988 City Manager 320.350 266,717 289,712 (22,995) Development Services 1,241,029 1,261,329 1,077,975 183,354 Management Services 1,192,741 1,949,506 1,806,542 142,964 City Clerk 563,097 525,954 480,096 45,858 Fiscal Services 802,931 740,556 732,250 8,306 Central Services 274,300 - 264,150 177,997 86,153 Public safety Police 12,712,089 12,733,306 12,030,307 702,999 Building & Safety Admin. 277,818 156,311 275,158 (118,847) Building 806,676 810,976 815,230 (4,254) Code Compliance 940,750 945,750 911,462 34,288 ' Animal Control 368,990 370,790 356,727 14,063 Civic Center Bldg 524,417 485,517 416,980 68,537 Fire - 4,911,481 4,765,448 4,907,844 (142,396) Emergency Services 155,950 156,550 112,664 43,886 Planning and development Administration 531,300 1,320,130 1,119,878 200,252 Current Planning 548,300 554,700 423,310 131,390 Community services - Community Services Admin 980,935 1,019,572 891,745 127,827 Senior Center 377,425 376,725 352,552 24,173 Parks & Recreation 192,925 193,525 194,087 (562) Park Maintenance 932,568 1,137,975 1,017,167 120,808 Public works Administration 475,100 504,471 477,731 26,740 Development Services 669,135 672,335 647,772 24,563 Maintenance/Operations- Street 689,041 1,107.747 107,084 1,000,663 Maintenance/Operations- Lighting 755,130 775,877 642,180 133,697 Construction Management 1,147.690 891,611 964,813 (73,202) Capital outlay 40,300 214.286 32,927 181,359 Debt service: Principal retirement - - 36,331 (36,331) Transfers out - 785,454 5,299,564 5,001,325 298,239 Total Chargesto Appropriations 34,157,390 40,163,426 36,950,906 3,212,520 Budgetary Fund Balance, June 30 $ 92,030,266 $ 89,385,064 $ 93,081,554 $ 3,696,490 " 297 See Notes to Financial Statements 28 CITY OF LA QUINTA BUDGETARY COMPARISON STATEMENT LOWIMODERATE INCOME HOUSING PA NO. 2 YEAR ENDED JUNE 30, 2011 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 21,825,320 $21.825,320 $ 21,825,320 $ - Resources (Inflows): Taxes Intergovernmental Use of money and property Miscellaneous Amounts Available for Appropriation Charges to Appropriation (Outflow): Planning and development Debt service: Principal retirement Interest and fiscal charges - Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 5,573,400 4,800,480 4,837,259 36,779 498,200 - - - 220,200 54,200 143,643 89,443 4,200 8,719 8,719 - 28,121,320 26,688,719 26,814,941 126,222 1,865,134 2,022,434 1,002,756 1,019,678 39,313 39,313 - 39,313 200,443 200,443 - 200,443 1,951,993 12,785,865 2,870,839 9,915,026 4,056,883 15,048,055 3,873,595 11,174,460 $ 24,064,437 $11,640,664 $ 22,941,346 $ 11,300,682 4 298 See Notes to Financial Statements 29 CITY OF LA QUINTA STATEMENT OF NET ASSETS PROPRIETARY FUNDS JUNE 30, 2011 Business -Type Activities - Governmental Enterprise Activities - Funds Internal - Golf Course Service Funds Assets: Current: Cash and investments Receivables: Accounts Accrued interest Prepaid costs Deposits Inventories Total Current Assets Noncurrent: Capital assets - net of accumulated depreciation Total Noncurrent Assets Total Assets Liabilities and Net Assets: Liabilities: Current: Accounts payable Accrued liabilities Unearned revenues Deposits payable Capital leases payable Total Current Liabilities Noncurrent: Advances from other funds Accrued compensated absences Bonds, notes, and capital leases Total Noncurrent Liabilities Total Liabilities Net Assets: Invested in capital assets, net of related debt Unrestricted Total Net Assets Total Liabilities and Net Assets See Notes to Financial Statements 30 $ 367,665 31,517 233 1,865 250,000 79,467 $ 3,230,605 2,314 730,747 3,232,919 42,777,148 17,027,982 42,777,148 17,027,982 $ 43,507,895 $ 20,260,901 $ 165,977 $ 79,886 2,162 3,854 1,232 - 73,000 117,013 369,384 83,740 5,407,327 - - 9,415 169,084 - 6,576,411 - 9,415 6,935,796 93,165 42,491,051 (4,91$951) 37,572,100 $ 43,507,895 17,027,982 3,139,764 20,167,746 $ 20,260,901 it 299 CITY OF LA QUINTA STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS PROPRIETARY FUNDS YEAR ENDED JUNE 30, 2011 Business -Type Activities - Governmental Enterprise Activities - Funds Internal Golf Course Service Funds Operating Revenues: Sales and service charges $ 3,756,615 $ 30,071 Total Operating Revenues 3,756,615 30,071 Operating Expenses: Salaries and benefits Fuel and oil Maintenance and parts Contract services Software and supplies Depreciation expense Other Total Operating Expenses Operating Income (Loss) Nonoperating Revenues (Expenses): Interest revenue Interest expense Total Nonoperating Revenues(Expenses) - Income (Loss) Before Contributions and Transfers Capital contributions Transfers out Changes in Net Assets Net Assets: Beginning of Year End of fiscal Year See Notes to Financial Statements 31 60,647 110,790 - 102,113 - 141,828 3,547.431 111,653 - 135,315 489,403 792,209 64,923 16,317 4,162,404 1,410,225 (405,789) (1,380,154) 2,125 23,242 (39,870) (37,745) 23,242 (443,534) (1,356,912) - 2,189,627 (4,555) (443,534) 828,160 38,015,634 19,339,586 $ 37,672,100 $ 20,167,746 g)0 CITY OF LA QUINTA STATEMENT OF CASH FLOWS PROPRIETARY FUNDS YEAR ENDED JUNE 30, 2011 Cash Flows from Operating Activities: Cash received from customers and users Cash received from/(paid to) interfund service provided Cash paid to suppliers for goods and services Cash paid to employees for services Net Cash Provided (Used) by Operating Activities Cash Flows from Non -Capital Financing Activities: Cash transfers out Advance from other funds Net Cash Provided (Used) by Non -Capital Financing Activities Cash Flows from Capital and Related Financing Activities: Acquisition and construction of capital assets Principal paid on capital debt Interest paid on capital debt Net Cash Provided (Used) by Capital and Related Financing Activities Cash Flows from Investing Activities: Interest received Net Cash Provided (Used) by Investing Activities Net Increase(Decrease)in Cash and Cash Equivalents Cash and Cash Equivalents at Beginning of Year Cash and Cash Equivalents at End of Year Business -Type Activities - Governmental Enterprise Activities - Funds Internal Goff Course Service Funds $ 3,733,702 $ 30,071 (1,390) - (3,580,198) (531,391) (60,379) (109,798) 91,735 (611,118) - (4,555) 112,755 112,755 (4,555) (332,526) (74,608) 231,554 (39,870) (140,842) (74,608) 2,094 23,928 2,094 23,928 65,742 (666,353) 301,923 3,896,958 E 367,665 $ 3,230,605 See Notes to Financial Statements 32 1 it 301 CITY OF LA OUINTA STATEMENT OF CASH FLOWS PROPRIETARY FUNDS YEAR ENDED JUNE 30, 2011 Reconciliation of Operating Income to Net Cash Provided (Used) by Operating Activities: Operating income (loss) Adjustments to reconcile operating income (loss) net cash provided (used) by operating activities: Depreciation (Increase) decrease in accounts receivable (Increase) decrease in inventories (Increase) decrease in prepaid expense Increase (decrease) in accounts payable Increase (decrease) in accrued liabilities Increase (decrease) in deposits payable Increase (decrease) in unearned revenue Increase (decrease) in compensated absences Total Adjustments Net Cash Provided (Used) by Operating Activities Non -Cash Investing, Capital, and Financing Activities: Capital assets contributed by other funds See Notes to Financial Statements 33 Business -Type Activities - Governmental Enterprise Activities - Funds Internal Got( Course Service Funds $ (405,789) $ (1,380,154) 489,403 792,209 (19,813) - 42,974 - 240 (24,208) (24,855) 268 450 12,000 - (3,100) - - 992 497,524 769,036 $ 91,735 $ (611,118) $ 2,189,627 •0 1 302 CITY OF LA QUINTA STATEMENT OF FIDUCIARY NET ASSETS FIDUCIARY FUNDS JUNE 30, 2011 Agency Funds Assets: Pooled cash and investments $ 521.192 Receivables: Taxes 13,363 Accrued interest 354 Total Assets $ 534,909 Liabilities: Deposits payable $ 534,909 Total Liabilities $ 534,909 303 See Notes to Financial Statements 34 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS JUNE 30, 2011 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Note 1: Summary of Significant Accounting Policies a. Reporting Entity The City of La Quinta (City) was incorporated May 1, 1982, under the general laws of the State of California. in November 1996, the City became a charter City. The City operates under the Council — Manager form of government. The City provides many community services including public safety, highway and street maintenance, health and social services, cultural and leisure services, public improvements, planning and zoning services, and community development services. The accounting policies of the City conform to generally accepted accounting principles as applicable to governments. As required by generally accepted accounting principles, these financial statements present the government and its component units, which are entities for which the government is considered to be financially accountable. The City is considered to be financially accountable for an organization if the City appoints a voting majority of that organization's governing body and the City is able to impose its will on that organization or there is a potential for that organization to provide specific financial benefits to or impose specific financial burdens on the City. The City is also considered to be financially accountable if an organization is fiscally dependent (i.e., it is unable to adopt its budget, levy taxes, set rates or charges, or issue bonded debt without approval from the City). In certain cases, other organizations are included as component units if the nature and significance of their relationship with the City are such that their exclusion would cause the City's financial statements to be misleading or incomplete. All of the City's component units are considered to be blended component units. Blended component units, although legally separate entities, are, in substance, part of the government's operations and so data from these units are reported with the interfund data of the primary government. The following organizations are considered to be component units of the City La Quinta Redevelopment Agency The La Quinta Redevelopment Agency (Agency) has established two redevelopment project areas pursuant to the State of California Health & Safety Code, Section 33000 entitled "Community Redevelopment Law". On November 29, 1983 and May 16, 1989, the City Council approved and adopted the Redevelopment Plans for the La Quinta Redevelopment Project Areas No. 1 and No. 2, respectively. These plans provide for the elimination of blight and deterioration, which was found to exist in the project areas. Although the Agency is legally separate, it is reported as if it were part of the City because the City Council also serves as the governing board of the Agency. Separate financial statements of the Agency can be obtained at City Hall. 35 .a 304 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 1: Summary of Significant Accounting Policies (Continued) City of La Quinta Public Financing Authority The La Quinta Public Financing Authority (Financing Authority) was established pursuant to a Joint Exercise of Powers Agreement dated November 19, 1991, between the City and the Agency. The purpose of the Financing Authority is to provide financing necessary for the construction of various public improvements through the issuance of debt. Although the Financing Authority is legally separate, it is reported as if it were part of the City because the City Council also serves as the governing board of the Financing Authority. Separate financial statements of the Financing Authority are not prepared. City of La Quinta Housing Authority The La Quinta Housing Authority (Housing Authority) was established pursuant to California. Housing Authorities Law (Health and Safety Code Sections 34200 et seq.) on September 15, 2009. The purpose of the Housing Authority is to provide safe and sanitary housing opportunities for La Quinta residents. Although the Housing Authority is legally separate, it is reported as if it were part of the City because the City Council also serves as the governing board of the Housing Authority. Separate financial statements of the Housing Authority are not prepared. b. Government -Wide and Fund Financial Statements The basic financial statements of the City are composed of the following: • Government -wade financial statements • Fund financial statements • Notes to the financial statements Financial reporting is based upon all GASB pronouncements, as well as the FASB Statements and Interpretations, APB Opinions, and Accounting Research Bulletins that were issued on or before November 30, 1989, that does not conflict with or contradict GASB pronouncements. Government -wide Financial Statements The government -wide financial statements (i.e., the statement of net assets and the statement of activities) report information on all of the nonfiduciary activities of the primary government and its component units. For the most part, the effect of interfund activity has been removed from these statements. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business -type activities, which rely to a significant extent on fees and charges for support. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include charges for services, special assessments, and payments made by parties outside of the reporting government's citizenry if that money is restricted to a particular program. Program revenues are netted with program expenses in the statement of activities to present the net cost of each program. Taxes and other items not properly included among program revenues are reported instead as general revenues. 36 395 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 1: Summary of Significant Accounting Policies (Continued) Amounts paid to acquire capital assets are capitalized as assets in the government -wide financial statements, rather than reported as expenditure. Proceeds of long-term debt are recorded as a liability in the government -wide financial statements, rather than as other financing source. Amounts paid to reduce long-term indebtedness of the reporting government are reported as a reduction of the related liability, rather than as expenditure. Fund Financial Statements The underlying accounting system of the City is organized and operated on the basis of separate funds, each of which is considered to be a separate accounting entity. The operations of each fund are accounted for with a separate set of self -balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. Governmental resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. Fund financial statements for the governmental, proprietary, and fiduciary funds are presented after the government -wide financial statements. These statements display information about major funds individually and nonmajor funds in the aggregate for governmental and enterprise funds. Fiduciary statements include financial information for fiduciary funds and similar component units. Fiduciary funds of the City primarily represent assets held by the City in a custodial capacity for other individuals or organizations. c. Measurement Focus, Basis of Accounting and Financial Statement Presentation Government -wide Financial Statements The government -wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the proprietary fund and fiduciary fund financial statements. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental Funds In the fund financial statements, governmental funds are presented using the modified -accrual basis of accounting. Their revenues are recognized when they become measurable and available as net current assets. Measurable means that the amounts can be estimated, or otherwise determined. Available means that the amounts were collected during the reporting period or soon enough thereafter to be available to finance the expenditures accrued for the reporting period. The City uses a 60 day availability period. 37 ..n 306 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 1: Summary of Significant Accounting Policies (Continued) Revenue recognition is subject to the measurable and availability criteria for the governmental funds in the fund financial statements. Exchange transactions are recognized as revenues in the period in which they are earned (i.e., the related goods or services are provided). Locally imposed delivered tax revenues are recognized as revenues in the period in which the underlying exchange transaction on which they are based takes place. Imposed non -exchange transactions are recognized as revenues in the period for which they were imposed. If the period of use is not specified, they are recognized as revenues when an enforceable legal claim to the revenues arises or when they are received, whichever occurs first. Government -mandated and voluntary non -exchange transactions are recognized as revenues when all applicable eligibility requirements have been met. Property taxes, franchise taxes, licenses and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. All other revenue items are considered to be measurable and available only when cash is received by the government. In the fund financial statements, governmental funds are presented using the current financial resources measurement focus. This means that only current assets and current liabilities are generally included on their balance sheets. The reported fund balance (net current assets) is considered to be a measure of "available spendable resources'. Governmental fund operating statements present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. Accordingly, they are said to present a summary of sources and uses of "available spendable resources" during a period. Non -current portions of long-term receivables due to governmental funds are reported on their balance sheets in spite of their spending measurement focus. Special reporting treatments are used to indicate, however, that they should not be considered "available spendable resources", since they do not represent net current assets. Recognition of governmental fund type revenues represented by noncurrent receivables are deferred until they become current receivables. Noncurrent portions of other long-term receivables are offset by fund balance reserve accounts. Because of their spending measurement focus, expenditure recognition for governmental fund types excludes amounts represented by noncurrent liabilities. Since they do not affect net current assets, such long-term amounts are not recognized as governmental fund type expenditures or fund liabilities. Amounts expended to acquire capital assets are recorded as expenditures in the year that resources were expended, rather than as fund assets. The proceeds of long-term debt are recorded as other financing sources rather than as a fund liability. Amounts paid to reduce long-term indebtedness are reported as fund expenditures. When both restricted and unrestricted resources are combined in a fund, expenses are considered to be paid first from restricted resources, and then from unrestricted resources. 38. d 307 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 1: Summary of Significant Accounting Policies (Continued) Proprietary Funds The City's enterprise and internal service funds are proprietary funds. In the fund financial statements, proprietary funds are presented using the accrual basis of accounting. Revenues are recognized when they are earned and expenses are recognized when the related goods or services are delivered. In the fund financial statements, proprietary funds are presented using the economic resources measurement focus. This means that all assets and all liabilities (whether current or noncurrent) associated with their activity are included on their balance sheets. Proprietary fund type operating statements present increases (revenues) and decreases (expenses) in total net assets. Amounts paid to acquire capital assets are capitalized as assets in the proprietary fund financial statements, rather than reported as expenditures. Proceeds of long-term debt are recorded as a liability in the proprietary fund financial statements, rather than as another financing source. Amounts paid to reduce long-term indebtedness of the proprietary funds are reported as a reduction of the related liability, rather than as expenditures. Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations. The principal operating revenues of the Enterprise Funds are charges to customers for sales and services. Operating expenses for Enterprises Funds include the cost of sales and services, administrative expenses and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. Private -sector standards of accounting and financial reporting issued prior to December 1989, generally are followed in both the government -wide and proprietary fund financial statements to the extent that those standards do not conflict with or contradict guidance of the Governmental Accounting Standards Board. Governments also have the option of following subsequent private -sector guidance for their business -type activities and enterprise funds, subject to this same limitation. The government has elected not to follow subsequent private -sector guidance. Fiduciary Funds The City's fiduciary funds are agency funds. Agency funds are custodial in nature. Assets equal liabilities. Agency funds are presented using the accrual basis of accounting. d. Major Funds, Internal Service Funds and Fiduciary Fund Types The City's major governmental funds are as follows: General Fund — This fund is the primary fund of the City and is used to account for all revenue and expenditures of the City not legally restricted as to use. A broad range of municipal activities are provided through this fund including City Manager, City Attorney, Finance, City Clerk, Community Development, Police Services, Public Works, Building and Safety, and Community Services. 39 a 308 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 1: Summary of Significant Accounting Policies (Continued) Low/Moderate Income Housing — Proiect Area No. 2 Fund — This fund is used to account for the required 20% set aside of property tax increments that is legally restricted for increasing and improving housing for low and moderate income households. Capital Improvement Fund — This capital projects fund is used to account for the planning, design and construction of various capital projects throughout the City and the Agency. Civic Center Fund — To account for the accumulation of resources provided through developer fees for the acquisition, construction, or improvement of the Civic Center. 2011 Low/Mod Bond Fund — To account for the 2011 Tax Allocation bond proceeds that will be used to benefit low and moderate income housing in La Quinta Redevelopment Project Area No. 1 and Project Area No. 2. Redevelopment Agency Proiect Area No. 1 - Debt Service Fund — This debt service fund is used to account for the accumulation of resources for the payment of debt service for bond principal and interest and trustee fees for Project Area No. 1. Redevelopment Agency Proiect Area No. 2 - Debt Service Fund — This Debt service fund is used to account for the accumulation of resources for the payment of debt service for bond principal, interest and trustee fees for Project Area No. 2. The City's major proprietary fund is as follows: Golf Course — To account for the activities of the SilverRock Golf Resort. Other fund types of the City are as follows: Internal Service Funds: Equipment Replacement Fund — This fund accounts for equipment and vehicle maintenance and replacement services provided to other departments on a cost -reimbursement basis. Information Technology Fund — This fund is used to account for the acquisition for computer equipment, maintenance, and services to support information systems within the City. Costs are reimbursed by the benefiting departments. Park Equipment and Facilities Fund — This fund is used to account for the purchase and replacement of City owned park facility infrastructure. Costs are reimbursed by the benefiting departments. Agency Funds: These funds account for assets held by the City as an agency for assessment district bondholders. 40 ." 309 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 1: Summary of Significant Accounting Policies (Continued) e. Assets, Liabilities and Net Assets or Equity Investments For financial reporting purposes, investments are adjusted to their fair value. Changes in fair value that occur during a fiscal year are recognized as investment income reported for that fiscal year. Investment income includes interest earnings, changes in fair value, and any gains or losses realized upon the liquidation or sale of investments. Some investments are valued on an unamortized cost basis. For these investments, there is no material difference from fair value. The City pools cash and investments of all funds, except for assets held by fiscal agents. Each fund's share in this pool is displayed in the accompanying financial statements as cash and investments. Investment income earned by the pooled investments is allocated to the various funds based on each fund's average cash and investment balance. Cash and Cash Equivalents For purposes of the statement of cash flows, cash equivalents are defined as short-term, highly liquid investments that are both readily convertible to known amounts of cash or so near their maturity that they present insignificant risk of changes in value because of changes in interest rates. Cash equivalents also represent the proprietary fund's share in the cash and investment pool of the City of La Quinta. Cash equivalents have an original maturity date of three months or less from the date of purchase. For purposes of the statement of cash flows, the entire balance of cash and investments on the combined balance sheet for the proprietary funds is considered cash and cash equivalents. Inventory Inventory is valued at cost using the first in/first out (FIFO) method. The City uses the consumption method of accounting for inventories. Prepaid Items Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items in both government -wide and fund financial statements. Capital Assets Capital assets (including infrastructure) are recorded at cost where historical records are available and at an estimated historical cost where no historical records exist. Contributed capital assets are valued at their estimated fair market value at the date of the contribution. Generally, capital asset purchases in excess of $5,000 are capitalized if they have an expected useful life of three years or more. Capital Assets include public domain (infrastructure) consisting of certain improvements including roads, streets, sidewalks, medians, and storm drains. 41 u 310 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 1: Summary of Significant Accounting Policies (Continued) Capital assets used in operations are depreciated over their estimated useful lives using the straight-line method in the govemment-wide financial statements and in the fund financial statements of the proprietary funds. Depreciation is charged as an expense against operations and accumulated depreciations is reported on the respective balance sheet. The following schedule summarizes capital asset useful lives: Buildings and improvements 10-30 years Equipment and furniture 3-20 years Vehicles 5-10 years Infrastructure 10-50 years Software 5-10 years Compensated Absences Sick time is vested on a percentage based on number of years employed at the City. Maximum accumulation of sick and vacation is 30 and 40 days, respectively. Upon termination or retirement, permanent employees are entitled to receive compensation at their current base salary for all unused vacation leave. If an employee terminates with a minimum of two years service, the employee is entitled to receive 25% of the value of his unused sick leave. The percentage increases by 25% for each five-year period until the employee is entitled to 75% of the value of his unused sick leave. This will occur upon the completion of ten years of continuous employment. Fund Balance In the fund financial statements, governmental funds report the following fund balance classification: Nonspendable include amounts that cannot be spent because they are either (a) not in spendable form or (b) legally or contractually required to be maintained intact. Restricted include amounts that are constrained on the use of resources by either (a) external creditors, grantors, contributors, or laws of regulations of other governments or (b) by law through constitutional provisions or enabling legislation. Committed include amounts that can only be used for specific purposes pursuant to constraints imposed by formal action of the government's highest authority, the City Council. The formal action that. is required to be taken to establish, modify, or rescind a fund balance commitment is by resolution. Assigned include amounts that are constrained by the government's intent to be used for specific purposes, but are neither restricted nor committed. City Council is authorized to assign amounts to a specific purpose. Unassigned include the residual amounts that have not been restricted, committed, or assigned to specific purposes. 42 1 311 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 1: Summary of Significant Accounting Policies (Continued) The City Council adopts and amends committed fund balance amounts through a resolution. The City Council authorizes assigned amounts for specific purposes pursuant to the policy -making powers granted through a resolution. When an expenditure is incurred for purposes for which both restricted and unrestricted fund balance is available, the City considers restricted amounts to be used first, then unrestricted. When an expenditure is incurred for purposes for which amounts in any of the unrestricted fund balance classifications could be used, they are considered to be spent in the order as follows: committed, assigned and then unassigned. II. STEWARDSHIP Note 2: Stewardship, Compliance and Accountability a. Budgetary Data General Budget Policies The City adopts an annual budget prepared on the modified accrual basis of accounting for its governmental funds and on the accrual basis of accounting for its proprietary funds. The City manager or his designee is authorized to transfer budgeted amounts between the accounts of any department or funds that are approved by City Council. Prior year appropriations lapse unless they are approved for carryover into the following fiscal year. Expenditures may not legally exceed appropriations at the department level. Budgets were not adopted for the Indian Gaming and Development Agreement funds. Encumbrances Encumbrances are estimations of costs related to unperformed contracts for goods and services. These commitments are recorded for budgetary control purposes in the General, Special Revenue, and similar governmental funds. Encumbrances outstanding at year-end are reported as a reservation of fund balance. They represent the estimated amount of the expenditure ultimately to result if unperformed contracts in process at year end are completed. They do not constitute expenditures or estimated liabilities. Budget Basis of Accounting Budgets for governmental funds are adopted on a basis consistent with generally accepted accounting principles (GAAP). b. At June 30, 2011, the following funds had deficit fund balances: Major Capital Projects Funds: Civic Center $ (7,012,033) Nonmajor Capital Projects Funds Parks and Recreation (1,360,842) Library Development (1,923,779) Street Facility (2,029,181) Fire Facility (924,563) 43 N 312 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 2: Stewardship, Compliance and Accountability (Continued) c. Excess of expenditures over appropriations areas follows: Expenditures for the year ended June 30, 2011, exceeded the appropriations of the General Fund as follows: General Fund: General Government City Manager Public Safety Building & safety admin Building Fire Community Services Parks & Recreation Public Works Construction management Budget Actual Variance $ 266,717 $ 289,712 $ (22,995) 156,311 275,158 (118,847) 810,976 815,230 (4,254) 4,765,448 4,907,844 (142,396) 193,525 194,087 (562) 891,611 964,813 (73,202) III. DETAILED NOTES ON ALL FUNDS Note 3: Cash and Investments Cash and investments as of June 30, 2011, are classified in the accompanying financial statements as follows: Statement of Net Assets Cash and investments $ 144,502,573 Cash with fiscal agent 45,298,094 Statement of Fiduciary Net Assets: Cash and investments 521,192 Total cash and investments $ 190,321.859 Cash and investments as of June 30, 2611, consist of the following: Cash on hand $ 1,550 Deposits with financial institutions 275,679 Investments 190,044,630 Total cash and investments $ 190,321,859 44 `4 313 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 3: Cash and Investments (Continued) Investments Authorized by the California Government Code and the Entity's Investment Policy The table below identifies the investment types that are authorized by the California Government Code and the City's investment policy. The table also identifies certain provisions of the California Government Code (or the City's investment policy, if more restrictive) that address interest rate risk, credit risk, and concentration of credit risk. This table does not address investments of debt proceeds held by bond trustee that are governed by the provisions of debt agreements of the City, rather than the general provisions of the California Government Code or the City's investment policy. Investment Types Authorized by State Law *Maximum Maturity *Maximum Percentage of Portfolio 'Maximum Investment . In One Issuer U.S. Treasury Obligations 10 years None $30 million U.S. Agency Securities 3 years None $30 million Local Agency Bonds 10 years 30% $30 million California Local Agency Obligations 10 years 30% $30 million Commercial Paper 90 days 15% $5 million Certificates of Deposit 3 years 60% None Medium -Term Notes 3 years 10% $5 million Money Market Mutual Funds 60 days 20% 10%. Local Agency Investment Fund (LAIF) N/A 30% $40 million Investment Agreements N/A N/A N/A * Based on state law requirements or investment policy requirements, Investments Authorized by Debt Agreements Investments of debt proceeds held by bond trustee are governed by provisions of the debt agreements, rather than the general provisions of the California Government Code or the City's investment policy. The table below identifies the investment types that are authorized for investments held by bond trustee. The table also identifies certain provisions of these debt agreements that address interest rate risk, credit risk, and concentration of credit risk. Maximum Maximum Percentage Authorized Investment Type Maturity Allowed U.S: Treasury Obligations None None U.S. Agency Securities None None Banker's Acceptance 360 days None Commercial Paper 270 days None Money Market Mutual Funds N/A None Negotiable Certificates of Deposit 360 days None 45 314 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 3: Cash and Investments (Continued) Disclosures Relating to Interest Rate Risk Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value of an investment. Generally, the longer the maturity of an investment, the greater the sensitivity of its fair value to changes in market interest rates. One of the ways that the City manages its exposure to interest rate risk is by purchasing a combination of short term and long term investments and by timing cash flows from maturities so that a portion of the portfolio is maturing or coming close to maturity evenly over time as necessary to provide the cash flow and liquidity needed for operations. Information about the sensitivity of the fair values of the City's investments (including investments held by bond trustee) to market interest rate fluctuations is provided by the following table that shows the distribution of the City's investments by maturity: Remaining Maturity (in Months) 6 Months 6 Months to 1 Investment Type Total or Less Year 1 to 3 Years U.S. Treasury notes $ 12.036,600 $ 12,036,600 $ - $ - U.S. Treasury bills 47,067,510 16,993,710 30,073,800 Certificates of Deposit 724,000 480,000 244,000 - Federal agency securities: Federal Home Loan Bank 19,998,600 19,998,600 - - Commercial paper 25,015,593 25,015,593 - - Medium term notes 5,061,200 5,061,200 - - State investment pool 34,943,033 34,943,033 - - Held by bond trustee: Money market funds 45,298,094 45,298,094 - - Total $ 190,044,630 $ 159,726,830 $ 244,000 $ 30,073,800 Disclosures Relating to Credit Risk Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization. The City's investment policy limits investments in commercial paper to those rated A-1 and P-1 or higher from Standard and Poor's (S&P) and Moody's, respectively; A" medium term notes that are rated "Aor higher by S&P; and money market mutual funds that are rated "AAA". The quality of U.S. Treasury securifies is not analyzed since they are not deemed to have credit risk. As of June 30, 2011, the City had investments with a variety of issuers, all of which were "investment grade" and were legal under state and municipal law. The City's investment in medium term notes were all insured under the U.S Treasury Temporary Loan Guarantee Program (TLGP) and were all rated AA or better by S&P. The City's investments in money market mutual funds were all rated "AAA" by S&P and Moody's. As of June 30, 2011, the City's investments in'eztemal investment pools were unrated. 46 u 315 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 3: Cash and Investments (Continued) On Aug. 5, 2011, Standard & Poor's Ratings Services lowered its long-term sovereign credit rating on the United States of America to AA+ from AAA. As a result, on Aug. 8, 2011, Standard & Poor's Ratings Services lowered its issuer credit ratings and related issue ratings on various Federal Home Loan Bank, Federal Farm Credit Bank, Fannie Mae and Freddie Mac to AA+ from AAA. in addition, the ratings on 126 Federal Deposit Insurance Corp. -guaranteed debt issues from 30 financial institutions under the Temporary Liquidity Guarantee Program (TLGP), and four National Credit Union Association -guaranteed debt issues from two corporate credit unions under the Temporary Corporate Credit Union Guarantee Program (TCCUGP) have also been downgraded to AA+ from AAA. The City also invests in LAIF which invests in various underlying securities, including the federal agency securities listed above. While LAIF is not rated, the federal agency securities are, and these have been affected by this rating change as well. Concentration of Credit Risk The investment policy of the City contains no limitations on the amount that can be invested in any one issuer beyond that stipulated by the California Government Code, except for U.S. Agency Securities (limited to a face value of $20 million) and Commercial Paper and Medium -Tenn Notes (limited to a face value of $5 million). As of June 30, 2011, the City had investments in Federal Home Loan Banks that represent 5% or more of total investments. Custodial Credit Risk Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a government will not be able to recover its deposits or will not be able to recover collateral securities that are in the possession of an outside party. The custodial credit risk for investments is the risk that, in the event of the failure of the counterparty (e.g., broker -dealer) to a transaction, a government will not be able to recover the value of its investment or collateral securities that are in the possession of another party. The California Government Code and the City's investment policy do not contain legal or policy requirements that would limit the exposure to custodial credit risk for deposits or investments, other than the following provision for deposits: The California Government Code requires that a financial institution secure deposits made by state or local governmental units by pledging securities in an undivided collateral pool held by a depository regulated under state law (unless so waived by the governmental unit). The market value of the pledged securities in the collateral pool must equal at least 110% of the total amount deposited by the public agencies. California law also allows financial institutions to secure City deposits by pledging first trust deed mortgage notes having a value of 150% of the secured public deposits. Investment in State Investment Pool The City is a voluntary participant in the Local Agency Investment Fund (LAIF) that is regulated by the California Government Code under the oversight of the Treasurer of the State of California. The fair. value of the City's investment in this pool is reported in the accompanying financial statements at amounts based upon the City's pro-rata share of the fair value provided by LAIF for the entire LAIF portfolio (in relations to the amortized cost of that portfolio). The balance available for withdrawal is based on the accounting records maintained by LAIF, which are recorded on an amortized cost basis. 47 it 316 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 3: Cash and Investments (Continued) GASB Statement No. 31 The City adopted GASB Statement No. 31, Accounting and Financial Reporting for Certain Investments and for External Investment Pools, as of July 1, 1997. GASB Statement No. 31 establishes fair value standards (e.g. mark to market) for investments in participating interest earning investment contracts, external investment pools, equity securities, option contracts, stock warrants and stock rights that have readily determinable fair values. Accordingly, the City reports its investments at fair value in the balance sheet. All investment income, including changes in the fair value of investments, is recognized as revenue in the operating statement. Note 4: Property Taxes Under California law, property taxes are assessed and collected by the counties up to 1 % of assessed value, plus other increases approved by the voters. The property taxes are recorded initially in a pool, and are then allocated to the cities based on complex formulas. Accordingly, the City of La Quinta accrues only those taxes that are received from the County within ninety days after year-end. Lien date January 1 Levy date July 1 Due dates November 1 and February 1 Collection dates December 10 and April 10 The Agency's primary source of revenue comes from property taxes. Property taxes allocated to the Agency are computed in the following manner: a) The assessed valuation of all property within the project area is determined on the date of adoption of the Redevelopment Plan. b) Property taxes related to the incremental increase in assessed values after the adoption of the Redevelopment Plan are allocated to the Agency, all taxes on the "frozen" assessed valuation of the property are allocated to the City and other districts. The Agency has no power to levy and collect taxes and any legislative property tax shift might reduce the amount of tax revenues that would otherwise be available to pay the principal of, and interest on, debt. Broadened property tax exemptions could have a similar effect. Conversely, an increase in the tax rate or assessed valuation, or any reduction or elimination of present exemptions would increase the amount of tax revenues that would be available to pay principal and interest on debt. Note 5: Notes Receivable In September 1994, the Agency sold certain real property to LINC Housing for $2,112,847. The property was used to construct single-family homes and rental units to increase the City's supply of low and moderate income housing. The note bears interest at 6% per annum and is due in full on June 15, 2029. The balance at June 30, 2011, including matured, unpaid interest of $1,930,492 is $3,965,880. 48 p 317 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 5: Notes Receivable (Continued) In July 2010, the Agency entered into an Owner Participation Agreement (OPA) with an Garff Properties -La Quinta, LLC ("Garff") that provides for the Agency to provide a rehabilitation loan to Garff of up to $2,300,000 for the construction of a new auto dealership facility and rehabilitation of an existing dealership facility. In connection with the OPA, Garff has executed a promissory note which is secured by a deed of trust, and an operating covenant. The loan will be repaid by crediting future sales and property tax increment taxes generated on the site until the cumulative taxes collected equals the loan amount. At that time, the note will be cancelled and the operating covenant will terminate. If, after ten years of operation, a shortfall exists between the revenues collected and the outstanding loan amount, the note will be cancelled and the operating covenant will terminate. Further, if at any time through no fault of the dealership certain future events outside of the dealership control occur the note will be cancelled and the operating covenant will terminate. The balance at June 30, 2011, is $2,300,000. In February 2011, the Agency entered into Disposition and Development Agreement with Coral Mountain Partners L.P. ("Coral Mountain") to fund up to $29,000,000 for the construction of a low and moderate income apartment complex with an estimated completion date of the apartment complex of March 2015. The Agency's $29,000,000 loan is evidenced by a Promissory Note executed by Coral Mountain ("Note'). Interest on the outstanding note amount will bear simple interest of 1%. Principal and interest will be repaid on or before May 1� of each year from annual residual receipts as defined in the Note once the project is completed and may be repaid early if the property is refinanced, or if the property is transferred to another entity. As of June 30, 2011, the outstanding principal portion on the Note is $640,090 and the outstanding interest portion is $1,396. Other notes receivable totaled $46,226 at June 30, 2011. 49 u 318 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 6: Capital Assets Capital asset activity for governmental activities for the year ended June 30, 2011, is as follows: Beginning Ending Balance at Balance at July 1, 2010 Additions Deletions Transfers June 30, 2011 Governmental Activities: Capital assets, not being depreciated: Land $ 76,383,500 $ 604,073 $ 17,243,312 $ 8,395,306 $ 68,139,567 Right of way 283,990,003 914,618 - - 284,904,621 Construction -in -progress 43,423,786 21,507,743 32,438,118 (20,546,438) 11,946,973 Total Capital Assets, Not Being Depreciated Capital assets, being depreciated: Buildings and improvements Equipment and furniture Vehicles Infrastructure Total Capital Assets, Being Depreciated Less accumulated depreciation: Buildings and improvements Equipment and furniture Vehicles Infrastructure Total Accumulated Depredation Total Capital Assets, Being Depreciated, Net Governmental Activities Capital Assets, Net 403,797,289 23,026,434 49,681,430 (12,151,132) 364,991,161 59,363,601 5,200 605J09 10,519,010 69,282,702 2,227,432 69,408 36,492 - 2,260,348 1,656,948 - - - 1,656,948 186,921,922. 966,300 41,546 1.632,122 189,478,798 250,169,903 1,040,908 683,147 12,151,132 262,678,796 14,627,480 2,185,812 218,737 - 16,594,555 1,362,769 200,579 36,492 - 1,526,856 1,080,196 153,671 - - 1,233,867 71,658,705 5,983,998 41,546 - 77,601,157 88,729,150 8,524,060 296,775 96,956,435 161,440,753 (7,483,152) 386,372 12,151,132 165,722,361 $ 565,238,042 $ 15,543,282 $ 50,067,802 $ - $ 530,713,522 50 3 " 9 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 6: Capital Assets (Continued) Depreciation expense was charged to the following functions in the Statement of Activities: General government Public safety Planning and development Community services Public works Total governmental activities $ 137,968 1,117,370 162,660 501,939 6,604,123 $ 8,524,060 Capital asset activity for business -type activities for the year ended June 30, 2011, is as follows: Beginning Ending Balance at Balance at July 1, 2010 Additions Deletions June 30, 2011 Business -Type Activities: Capital assets, not being depredated: Land $ 36,840,832 $ - $ - $ 36,840,832 Total Capital Assets, Not Being Depreciated 36,840,832 - - 36,840,832 Capital assets, being depreciated: Buildings and improvements 6,636,465 - - 6,636,465 Equipment and furniture 2,438,676 332,526 697,724 2,073,478 Vehicles 20,348 - - 20,348 Software 20,255 - - 20,255 Total Capital Assets, Being Depreciated 9,115,744 332,526 697,724 8.750,546 Less accumulated depreciation: Buildings and improvements 1,272,643 234,555 - 1,507,198 Equipment and furniture 1,709,306 254,848 - 697,724 1,266,430 Vehicles 20,347 - - 20,347 Software 20,255 - - 20,255 Total Accumulated Depreciation 3,022,551 489,403 697,724 - 2,814,230 Total Capital Assets, Being Depreciated, Net 6,093,193 (156,877) - 5,936,316 Governmental Activities Capital Assets, Net $ 42,934,025 $ (156,877) $ - $ 42,777,148 Depreciation expense was charged to the following function in the Statement of Activities: Golf Course 51 $ 489,403 « 320 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 7: Changes in Long -Term Liabilities — Governmental Activities a. Changes in Long -Tenn Debt The following is a summary of changes in governmental long-term liabilities of the City for the fiscal year ended June 30, 2011: City: Compensated absences payable Due to the Coachella Valley Association of Governments Developer Agreement Payable Copier Lease Payable OPEB Liability Redevelopment Agency. RDA Project Area No. 1: Tax allocation bonds Pass -through agreements: Coachella Valley Unified School District RDA Project Area No. 2: Tax allocation bonds Due to County of Riverside Provident Loan US Department of Agriculture Financing Authority Balance at Balance at Due within one July 1, 2010 Additions Deletions June 30, 2011 year 1,002,601 $ 1.083,324. $ 1,120,004 $ 965,921 $ 965,921 128,311 174,584 114,583 225,979 119,105 128,311 174,584 - 36,331 78,252 - 337,311 38,164 130,255,000 3,330,000 126,925,000 3,540,000 2,072,964 - 817,722 1,255,242 834,076 5,680,000 6,000,000. 125,000 11,555,000 130,000 1,200,000 - 200,000 1,000,000 250,000 1,530,958 - 27,525 1,503,433 29,918 741,171 - 11,788 729,383 12,915 Revenue bonds 87,650,000 28,850,000 2,160,000 114,340,000 2,250,000 Total $ 230,776,151 $ 36,052,429 $ 8,131,265 258,689,542 $ 8,050,994 Less: Unamortizedpremiumsidiscounts (1,127,045) Net Long -Term Debt $ 257.562,497 For the governmental activities, accrued employee benefits are generally liquidated by the general fund. b. .A description of individual issues of debt (excluding defeased bonds) outstanding as of June 30, 2011, is as follows: Due to the Coachella Valley Association of the Governments The City of La Quinta entered into an Interchange Reimbursement Agreement with the Coachella Valley Association of Governments (CVAG) to finance capital improvements at the Washington Street 1-10 interchange. The. City has agreed to reimburse, CVAG $828,311 over a period of seventeen years beginning July 31, 1996. The annual payments to CVAG range from $28,311 to $50,000. At June 30, 2011, the balance was paid off. 52 1, it 321 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 7: Changes in Long -Tenn Liabilities —Governmental Activities (Continued) Developer Agreement Payable In December 1998, the City entered into a tax sharing agreement with Stamko Development Co. in relation to the development of an auto mall located within the City. For a period of ten years, the agreement requires the City to make quarterly payments to the developer in the amount of 33% of the sales and use tax revenues generated by the site up to a maximum amount of $122,250 in any twelve month period. Additionally, if the sales and use tax revenues generated exceed $530,000, adjusted annually by the CPI index, the City is required to pay $76,204 for that year for a maximum of ten years, based upon a $500,000 note at an interest rate of 8.5%. For the year ended June 30, 2011, the City paid the developer $122,250 in sales tax reimbursement and $76,204 since the sales tax generated exceeded the required amount. At June 30, 2011, the balance was paid off. Copier Lease Payable In June 2008, the City entered into a 5-year lease agreement for photocopiers for $182,094 maturing in monthly increments ranging from $2,682 in July 2008 to $3,417 in June 2013, with interest payable monthly at 4.93%. This lease agreement qualifies as a capital lease for accounting purposes and therefore, has been recorded at the present value of the future minimum lease payments at the inception date. The minimum future lease obligations and the net present value of the lease payments as of June 30, 2011, are as follows: Year Ending June 30, Total . 2012 $ 44,358 2013 44,358 Total Payments 88,716 Less amount representing sales tax (6,381) Less amount representing interest (4,083) Outstanding Principal $ 78,252 Tax Allocation Bonds As of June 30, 2011, the following issuances of Tax Allocation Bonds were outstanding: Series 1994, Project Area No. 1 Tax Allocation Refunding Bonds, Series 1994, were issued by the Agency on May 5, 1994, in the amount of $26,665,000 to refund the outstanding aggregate principal amount of the Agency's Tax Allocation Bonds, Series 1989 and 1990. The remaining proceeds were used to finance certain capital improvements within the La Quinta Redevelopment Project Area No. 1. 53 .p 322 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 7: Changes in Long -Term Liabilities —Governmental Activities (Continued) Interest rates on the bonds range from 3.80% to 8% and are payable semi-annually on March 1 and September 1 of each year until maturity. The interest on and principal of the bonds are payable solely from pledged tax increment revenues. The bonds are not just subject to redemption prior to maturity. There are certain limitations regarding the issuance of parity debt as further described in the official statement. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2011, is $4,775,000. The minimum annual requirements to amortize the bond payable as of June 30, 2011, are as follows: Principal Interest 2011-2012 $.2,305,000 $ 264,443 2012-2013 2,470,000 90,155 Totals $ 4,775,000 $ 354,598 Series 1998. Proiect Area No. 1 Tax allocation refunding bonds, Series 1998, in the amount of $15,760,000 were issued by the Agency to refund the outstanding aggregate principal amount of the Agency's Tax Allocation Bonds, Series 1991. The remaining proceeds were used to finance certain capital improvements within the La Quinta Redevelopment Project Area No. 1. Interest rates on the bonds range from 5.20% to 5.25% and are payable semi-annually on March 1 and September 1 of each year until maturity. The interest and principal of the bonds are payable solely from pledged tax increment revenues of Project Area No. 1. Term Bonds maturing September 1, 2028, are subject to mandatory sinking fund redemption, in part by lot, on September 1, 2013, and on each September 1 thereafter, through September 1, 2028, at a price equal to the principal amount thereof plus accrued interest. There are certain limitations regarding the issuance of parity debt as further described in the official statement. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2011, is $15,760,000. The minimum annual requirements to amortize the bond payable as of June 30, 2011, are as follows: Principal Interest 2011-2012 $ - $ 819,520 2012-2013 - 819,520 2013-2014 655,000 802,490 2014-2015 690,000 767,520 2015-2016 725,000 730,730 2016-2021 4,235,000 3,031,210 2021-2026 5,460,000 1,777,100 2026-2031 3,995,000 318,630 Totals $ 15,760,000 $ 9,066,720 « 323 li, CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 7: Changes in Long -Term Liabilities — Governmental Activities (Continued) Series 1998. Proiect Area No. 2 Tax allocation refunding bonds, Series 1998, in the amount of $6,750,000 were issued by the Agency to refund the outstanding aggregate principal amount of the Agency's Tax Allocation Bonds, Series 1992. The remaining proceeds were used to finance certain capital improvements within the La Quinta Redevelopment Project Area No. 2. Interest rates on the bonds range from 3.75% to 5.28% and are payable semi-annually on March 1 and September 1 of each year until maturity. The interest and principal of the bonds are payable solely from pledged tax increment revenues of Project Area No. 2. Term Bonds maturing September 1, 2028 and September 1, 2033, are subject to mandatory sinking fund redemption, in part by lot, on September 1, 2009 and September 1, 2019, respectively, and on each September 1 thereafter at a price equal to the principal amount thereof plus accrued interest. There are certain limitations regarding the issuance of parity debt as further described in the official statement. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2011, is $5,555,000. The minimum annual requirements to amortize the bond payable as of June 30, 2011, are as follows: Principal Interest 2011-2012 $ 130,000 $ 286,738 2012-2013 140,000 279,819 2013-2014 145,000 272,516 2014-2015 150,000 264,956 2015-2016 160,000 257,013 2016-2021 930,000 1,149,525 2021-2026 1,205,000 872,156 2026-2031 1,555,000 511,744 2031-2036 1,140,000 91,875 Totals $ 5,555,000 $ 3,986,342 Series 2001, Project Area No. 1 On August 15, 2001, the Agency issued tax allocation bonds in the amount of $48,000,000 to finance capital projects benefiting the La Quinta Redevelopment Project Area No. 1. The 2001 tax allocation bonds were issued at a discount of $422,400 and issuance costs of $1,517,325. The bonds consist of $17,280,000 of term bonds that accrue interest at"5.00% and mature on September. 1, 2021, and $30,720,000 of term bonds that accrue interest at 5.18% and mature on September 1, 2031. The interest and principal on the bonds are payable from pledged tax increment revenues. 55 •4 324 CRY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 7: Changes in Long -Term Liabilities — Governmental Activities (Continued) A portion of the proceeds were used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2011, is $48,000,000 with an unamortized discount of $349,541. The minimum annual requirements to amortize the bond payable as of June 30, 2011, are as follows: Principal Interest 2011-2012 $ $ 2,430,720 2012-2013 2,430,720 2013-2014 1,565,000 2,391,595 2014-2015 1,645,000 2,311,345 2015-2016 1,730,000 2,226,970 2016-2021 10,025,000 9,714,225 2021-2026 12,805,000 6,854,645 2026-2031 16,425,000 3,147,848 2031-2036 3,805,000 97,028 Totals $ 48,000,000 $ 31,605,096 Series 2002. Proiect Area No. 1 On June 12, 2002, the Agency issued tax allocation bonds in the amount of $40,000,000 to finance capital projects benefiting the La Quinta redevelopment Project Area No. 1. The 2002 tax allocation bonds were issued at a discount of $360,000 and issuance costs of $1,250,096. The bonds consist of $6,355,000 of serial bonds and $33,645,000 of term bonds. Interest Rates on serial bonds range from 1.75% and 4.00% and are payable semi-annually on March 1 and September 1 of each year until maturity. Term bonds accrue interest at 5.00% and 5.125% and mature on September 1, 2022 and September 1, 2023. The interest and principal on the bonds are payable from pledged tax increment revenues. A portion of the proceeds were used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2011, is $35,085,000 with an unamortized discount of $309,481. The minimum annual requirements to amortize the bond payable as of June 30, 2011, are as follows: Principal interest 2011-2012 $ 705,000 $ 1,756,429 2012-2013 735,000 1,727,981 2013-2014 705,000 1,695,656 2014-2015 735,000 1,659,656 2015-2016 770,000 1,622,031 2016-2021 . 4,485,000 7,475,031 2021-2026 5,730,000 6,198,303 2026-2031 10,380,000 4,379,313 2031-2036 10,840,000 662,406 Totals $ 35,085.000 $ 27,176,806 56 .0 325 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 7: Changes in Long -Tenn Liabilities — Governmental Activities (Continued) Series 2003, Project Area No. 1 On September 1, 2003, the Agency issued tax allocation bonds in the amount of $26,400,000 to finance capital projects benefiting the La Quinta Redevelopment Project Area No. 1. The 2003 tax allocation bonds were issued at a discount of $277,200 and issuance costs of $629,191. Interest is payable semi-annually on March 1 and September 1 of each year, commencing March 1, 2004. Interest payments range from 4.24% to 6.44% per annum. The interest and principal on the bonds are payable from pledged tax increment revenues. Term bonds maturing on September 1, 2013 through September 1, 2032, are subject to mandatory redemption from minimum sinking fund payments, in part by lot, on September 1, 2004, September 1, 2014, and September 1, 2024, respectively, and on each September 1 thereafter at a redemption price equal to the principal amount thereof plus accrued interest to the redemption date. The principal balance of outstanding bonds at June 30, 2011, is $23,305,000 with an unamortized discount of $202,975. The minimum annual requirements to amortize the bond payable as of June 30, 2011, are as follows: Principal Interest 2011-2012 $ 530,000 $ 1,453,198 2012-2013 560,000 1,423,495 2013-2014 590,000 1,392,158 2014-2015 620,000 1,356,736 2015-2016 660,000 1,316,800 2016-2021 3,970,000 5,891,984 2021-2026 5,390,000 4,438,109 2026-2031 7,340,000 2,414,034 2031-2036 3,645,000 238,441 Totals $ 23,305.000 $ 19,924,955 Series 2011. Proiect Area No. 2 On June 6, 2011, the Agency issued subordinate taxable tax allocation bonds in the amount of $6,000,000 to finance capital projects benefiting the La Quinta Redevelopment Project Area No. 2. The 2001 tax allocation bonds were issued at a discount of $86,207 and issuance costs of $108,500. The bonds consist of $190,000 of term bonds that accrue interest at 5.375% and mature on September 1, 2016, $280,000 of term bonds that accrue interest at 7.125% and mature on September 1, 2021, $380,000 of term bonds that accrue interest at 7.600% and mature on September 1, 2026, and $5,150,000 of term bonds that accrue interest at 8.150% and mature on September 1, 2031. The interest and principal on the bonds are payable from pledged tax increment revenues. 57 ,a 326 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 7: Changes in Long -Term Liabilities —Governmental Activities (Continued) A portion of the proceeds were used to fund the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2011, is $6,000,000 with an unamortized discount of $86,080. The minimum annual requirements to amortize the bond payable as of June 30, 2011, are as follows: Principal Interest 2011-2012 $ - $ 107,723 2012-2013 35,000 478,768 2013-2014 35,000 476,886 2014-2015 40,000 475,005 2015-2016 40,000 472,855 2016-2021 255,000 2,323,194 2021-2026 355,000 2,216,496 2026-2031 515,000 2,056,974 2031-2036 1,635,000 1,776,702 2036-2041 3,090,000 654,033 Totals $ 6,000,000 $ 11,038,636 Pass -through Agreements Payable - Coachella Valley Unified School District An agreement was entered into in 1991 between the Agency, the City of La Quinta and the Coachella Valley Unified School District (District), which provides for the payment to the District a portion of tax increment revenue associated with properties within District confines. Such payments are subordinate to other indebtedness of the Agency incurred in furtherance of the Redevelopment Plan for Project Area No. 1. This tax increment is paid to the District over a payment schedule through August 1, 2012, in amounts ranging from $421,168 to $834,076, for a total amount of $15,284,042. Tax increment payments outstanding at June 30, 2011, totaled $1,255,242. The District agrees to use such funds to provide classroom and other construction costs, site acquisition, school busses, and expansion or rehabilitation of current facilities. The minimum annual requirements to amortize payable to Coachella Valley Unified School District as of June 30, 2011, are as follows: Principal 2011-2012 $ 834,076 2012-2013 421,166 Totals $ 1,255,242 58 .a 321 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 7: Changes in Long -Term Liabilities — Governmental Activities (Continued) Due to County of Riverside - Proiect Area No. 2 Based on an agreement dated July 5, 1989, between the Agency and the County of Riverside; until the tax increment reaches $5,000,000 annually in Project Area No. 2, the Agency will pay to the County 50% of the County portion of tax increment. At the County's option, the County's pass -through portion can be retained by the Agency to finance new County facilities or land costs that benefit the County and serve the La Quinta population. Per the agreement, the Agency must repay all amounts withheld from the County. The tax increment is to be paid to the County in amounts ranging from $100,000 to $250,000 over a payment schedule through June 30, 2015. Interest does not accrue on this obligation. The balance at June 30, 2011, is $1,000,000. The minimum annual requirements to amortize amounts due to the County of Riverside as of June 30, 2011, are as follows: Principal 2011-2012 $ 250,000 2012-2013 250,000 2013-2014 250,000 2014-2015 250,000 Totals $ 1,000,000 1996 Lease Revenue Refunding Bonds On November 15, 1996, the Authority issued $8,790,000 of 1996 Lease Revenue Refunding Bonds to defease the remaining 1991 Local Agency Revenue Bonds in the amount of $8,200,000 and to provide funds for construction of remaining improvements to the La Quinta Civic Center site. The bonds consist of $3,630,000 of serial bonds and $5,150,000 of term bonds. The serial bonds will accrue interest at rates between 3.70% and 5.30% and principal amounts mature between October 1, 1997 and October 1, 2008, in amounts ranging from $285,000 to $380,000. The term bonds accrue interest at a rate of 5.55% and mature on October 1, 2018. A surety agreement has been purchased to satisfy the bond reserve requirement. There are certain limitations regarding the issuance of parity debt as further described in the official statement. The amount of principal outstanding at June 30, 2011, is $4,340,000. 59 328 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 7: Changes in Long -Term Liabilities — Governmental Activities (Continued) The minimum annual requirements to amortize the bond payable as of June 30, 2011, are as follows: Principal Interest 2011-2012 $ 445,000 $ 228.521 2012-2013 470,000 203,130 2013-2014 495,000 176,351 2014-2015 525.000 148,046 2015-2016 555,000 118,076 2016-2021 1,850,000 157,620 Totals $ 4,340,000 $ 1,031,744 2004 Series A Local Agency Revenue Bonds On June 29, 2004, the La Quinta Financing Authority issued revenue bonds in the amount of $90,000,000 to finance projects benefiting low and moderate income housing in La Quinta Redevelopment Project Area No. 1 and La Quinta Redevelopment Project Area No. 2 and to advance refund the Agency's Redevelopment Project Areas No. 1 and 2, 1995 Housing Tax Allocation Bonds. The 2004 local agency revenue bonds were issued with issuance costs of $2,600,229 and a premium of $476,496. Interest is payable semi-annually on March 1 and September 1 of each year, commencing September 1, 2005. Interest payments range from 3% to 5.25% per annum. The interest and principal on the bonds are payable from pledged tax increment revenues. Term bonds maturing on September 1, 2024, September 1, 2029 and September 1, 2034, are subject to mandatory redemption from minimum sinking fund payments, in part by lot, on September 1, 2017, September 1, 2025, and September 1, 2030, respectively, and on each September 1 thereafter at a redemption price equal to the principal amount thereof plus accrued interest to the redemption date. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. There are certain limitations regarding the issuance of parity debt as further described in the official statement. The principal balance of outstanding bonds at June 30, 2011, is $85,150,000 with an unamortized premium of $129,340. 60 d. 329 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 7: Changes in Long -Term Liabilities —Governmental Activities (Continued) The minimum annual requirements to amortize the bond payable as of June 30, 2011, are as follows: . Principal Interest 2011-2012 $ 1,805,000 $ 4,099,719 2012-2013 1,890,000 4,016,581 2013-2014 1,975,000 3,924,681 2014-2015 2,075,000 3,823,431 2015-2016 2,175,000 3,714,463 2016-2021 12,715,000 16,686, 250 2021-2026 16,430,000 12,885,194 2026-2031 21,055,000 8,149,884 2031-2036 21,030,000 2,222,969 Totals $ 81,150,000 $ 59,523,172 2011 Series A Local Agency Subordinate Taxable Revenue Bonds On June 9, 2011, the La Quinta Financing Authority issued revenue bonds in the amount of $28,850,000 to finance projects benefiting low and moderate income housing in La Quinta Redevelopment Project Area No. 1 and La Quinta Redevelopment Project Area No. 2. The 2011 local agency subordinate taxable revenue bonds were issued with issuance costs of $323,375 and a discount of $308,839. Interest is payable semi-annually on March 1 and September 1 of each year, commencing September 1, 2011. Interest payments range from 3.750% to 8.185% per annum. The interest and principal on the bonds are payable from pledged tax increment revenues. Term bonds maturing on September 1, 2026, September 1, 2031 and September 1, 2036, are subject to mandatory redemption from minimum sinking fund payments, in part by lot, on September 1, 2022, September 1, 2027, and September 1, 2032, respectively, and on each September 1 thereafter at a redemption price equal to the principal amount thereof plus accrued interest to the redemption date. A portion of the proceeds was used to fund the bond reserve requirement. There are certain limitations regarding the issuance of parity debt as further described in the official statement. The principal balance of outstanding bonds at June 30, 2011, is $28,850,000 with an unamortized discount of $308,308. 61 .4 330 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS JUNE 30, 2011 Note.7: Changes in Long -Term Liabilities — The minimum annual req( June 30, 2011, are as follows: 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2021 2021-2026 2026-2031 2031-2036 2036-2041 Totals Activities (Continued) to amortize the bond payable as of Principal Interest $ $ 488,648 2,171,767 520,000 2,171,767 540,000 2,152,267 565,000 2,127,967 3,340,000 10,117,192 4,685,000 8,774,045 6,780,000 6,681,460 9,930,000 3,530,174 2,490,000 200,943 Washington Street Apartments In October 2008,the Agency and the assumption of the foil( Provident Bank Loan $ 38,416,230 ired the Washington Street Apartments for cash debt: This loan was originally entered into with the previous owner of the Washington Street Apartments and Provident Bank for $1,696,000 in August 2001 at an 8.36% interest rate. The loan is amortized on a thirty year basis with the outstanding balance due in twenty years or August 2021. The outstanding principal balance in October 2008 when the property was acquired by the Agency was $1,572,031. The loan is secured by a deed of trust on the property and is senior to the United States Department of Agriculture (USDA) loan which is also secured by a deed of trust on the property. Repayment of the monthly loan amount of $12,873 is made from tenant rent receipts. The source for the final principal payment due in August 2021 of $1,050,109 will be determined at a future date. The principal balance of this loan at June 30, 2011 is $1,503,433. The minimum annual requirements to amortize the loan payable as of June 30, 2011, are as follows: Principal Interest 2011-2012. $ 29,918 $ 124,558 2012-2013 32,515 121,959 2013-2014 35,341 119,134 2014-2015 38,411 116,064 2015-2016 41,748 112,726 2016-2021 269,873 502,499 2021-2026 1,055,627 14,670 Totals $ 1,503,433 $ 1,111,610 62 ,u - 331 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 7: Changes in Long-TermLiabilities — Governmental Activities (Continued) United States Department of Agriculture (USDA) Rural Development Promissory Note This promissory note was originally entered into with the previous owner of the Washington Street Apartments and USDA — Rural Development for $1,500,000 in November 1980 at a 10.00% interest rate. The note is amortized on a fifty year basis with the outstanding balance due in October 2030. The outstanding principal balance, in October 2008, when the property was acquired by the Agency was $760,721. The loan is secured by a deed of trust on the property and is subordinated to the Provident loan which is also secured by a deed of trust on the property. Repayment of the monthly loan amount of $7,107 is made from tenant rent receipts and a rental subsidy from the USDA. Rural Development has agreed to a 9% interest rate subsidy on the Promissory Note as long as the Apartment renters meet certain program eligibility requirements. The principal balance of this note at June 30, 2011 is $729,383. Principal Interest 2011-2012 $ 12,915 $ 72,367 2012-2013 14,267 71,014 2013-2014 15,761 69,520 2014-2015 17,412 67,870 2015-2016 19,235 66,047 2016-2021 130,952 295,458 2021-2026 215,456 210,953 2026-2031 303,385 73,179 Totals $ 729,383 $ 926,408 Note 8: Changes in Long -Term Liabilities — Business -type Activities Changes in business -type long-term liabilities for the year ended June 30, 2011, were as follows: Balance at Balance at Due within July 1, 2010 Additions Deletions June 30, 2011 one year Golf Course: Capital leases payable $ 54,543 $ 332,526 $ 100,972 $ 286,097 $ 117,013 The City of La Quinta entered into several capital lease agreements for the operation of the Silver Rock Golf Resort. These lease agreements qualify as capital leases for accounting purposes and, therefore, have been recorded at the present value of their future minimum lease payments as of the inception date. 63 .11.1 332 CITY OF LA QUINTA NOTES -TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 8: Changes in Long -Terre Liabilities — Business -type Activities (Continued) Obligations under capital leases are as follows: National City Golf Finance The present value of the minimum lease payments on golf carts was capitalized using an incremental borrowing rate of 6.50% at the inception of the lease. The lease is payable in 36 monthly installments of $7,962 which began February 1, 2008. The lease was paid in full as of June 30, 2011. Wells Fargo Financial Leasing, Inc. The present value of the minimum lease payments on golf carts was capitalized using an incremental borrowing rate of 6.90% at the inception of the lease. The lease is payable in 33 monthly installments of $11,166 which began February 1, 2011. 286,097 Total capital leases payable as of June 30, 2011 $ 286,097 The following schedule summarizes the debt to maturity payments for capital leases: Year Ending June 30, Total 2012 $ 133,100 2013 -133,100 2014 44,366 Total Payments 310,566 Less Amount Representing Interest (24,469) Outstanding Principal $ 286,097 Note 9: Pledge Tax Revenues As previously discussed, the Agency has pledged, as security for bonds it has issued, either directly or through the Financing Authority, a portion of the tax increment revenue (including Low and Moderate Income Housing set -aside) that it receives. These bonds were to provide financing for various capital projects and accomplish Low and Moderate Income Housing projects. The Agency has committed to appropriate each year, from these resources amounts sufficient to cover the principal and interest requirements on the debt. Total principal and interest remaining on the debt is $449,572,555 with annual debt service requirements as indicated above. For the current year, the total tax increment revenue, net of pass through payments, recognized by the City was $32,569,795 and the debt service obligation on the bonds was $16,604,838. 64 333 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 10: Debt Without Governmental Commitment The City of La Quinta sold Improvement Bonds issued pursuant to the California State Improvement Act of 1915. The Bonds are payable from the annual installments collected on the regular property tax bills sent to owners of property having unpaid assessments levied against land benefited by the projects. The bonds are neither general obligations of the City nor any other political subdivision and the full faith and credit of the City is not pledged for repayment thereof, therefore, they are not included in the long-term liabilities in the accompanying financial statements. The City is not liable for repayment of the debt, but is only acting as agent for the property owners in collecting the assessments and forwarding the collections to bondholders. The following is a summary of Improvement Bonds outstanding at June 30, 2011: Amount Outstanding at Proceeds Maturity Date Interest Rate June 30, 2011 Assessment District No. 97-1 $ 705,262 9/2/2018 4.10% - 5.60% $ 325,000 Assessment District No.2001-1 2,285,000 9/2/2015 5.00%-6.60% 625,000 Note 11: Conduit Debt Financing 2002 Series B Multifamily Housing Revenue Bonds In April 2002, the Agency issued $3,000,000 of 2002 Series B Multifamily Housing Revenue Bonds to provide financing for the acquisition, construction and equipping of a multifamily senior rental housing project known as Miraflores Apartments located in the City of La Quinta. The bonds mature on June 1, 2035, and bear interest at 5.5% per annum. Outstanding bonds at June 30, 2011, are $2,750,000. The bond is secured solely by the credit facility, Fannie Mae, and by a pledge of the trust estate comprised of bond proceeds and property. The bond is not an obligation of the issue, but payable solely from the security. Note 12: Interfund Receivables and Payables The composition of current interfund receivable and payable as of June 30, 2011, are as follows: Due From Other Funds General Fund Special Revenue - Low/Moderate Income Housing PA No. 2 Capital Projects - Redevelopment Agency PA No. 1 Non -Major Total: Due to Other Funds Non -Major Governmental Total $ 256,852 $ 256,852 24,760 - 24,760 637,754 637,754 3,500 3,500 $ 922,866, $ 922,866 The due to the General Fund, Low/Moderate Income Housing PA No. 2 Fund and the Redevelopment Agency PA No. 1 Fund and Non -major funds were the results of routine interfund transactions not cleared prior to year-end. 65 ,a,; 334 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) DUNE 30, 2011 Note 12: . Interfund Receivables and Payables (Continued) The composition of non -current interfund receivable and payable as of June 30, 2011, are as follows: Advances From Other Funds Non -Major Civic Center Golf Course Governmental Total Advances to Other Funds General Fund $ 7,012,033 $ 5,407,327 $ 2,953,744 $ 15,373,104 Redevelopment Agency PA No. 1 Capital Projects - - 3,284,621 3,284,621 Non -Major Governmental - - 1,284,567 1.284,567 Total: $ 7,012,033 $ 5,407,327 $ 7,522,932 $ 19,942,292 a) As of June 30, 2011, the General Fund has advanced to the Golf Course fund $5,407,327. The advances accrue interest at the City's investment pool rate and are to be repaid by the golf course out of future profits. b) In July 2002, an advance of $4,167,912 was made from the RDA PA No. 1 Capital Projects Fund to provide funding for the development of the publicly owned improvements to the La Quinta Community Park. The advance accrues interest at the earnings rate of the City's investment pool fund. As of June 30, 2011, the remaining balance of the advance for the La Quinta Community Park is $1,360,842. c) In April 2005, another advance of $2,490,273 was made from the RDA PA No. 1 Capital Projects Fund to provide funding for the construction of the public library. The advance accrues interest at the earnings rate of the City's investment pool fund. The remaining balance of this advance at June 30, 2011, is $1,923,779. d) In September 2006, an advance up to $9,615,094 for the City Hall expansion from the General Fund to the Civic Center Developer Impact Fee Fund was approved. As of June 30, 2011, the Civic Center expansion was completed and the amount of the advance was $7,012,033 outstanding. The advance accrues interest that would have been earned by the Local Agency Investment Fund. e) In October 2009, an advance up to $2,033,687 for the Phase 1 of the Corporate Yard from the General Fund to the Street and Park Maintenance Facility Funds was approved. As of June 30, 2011 the amount of the outstanding advance was $2,029,181. The advance accrues interest at the earnings rate of the City's investment pool fund. f) In October 2009, the La Quinta Housing Authority was created to promote affordable housing in the City. Since.the Housing Authority had no funds to carry out its purposes, advances between the Housing Authority and the City or the Agency were anticipated. As of June 30, 2011 the outstanding advance between the Housing Authority and the Agency was $4,328. The advance accrues interest at the earnings rate of the City's investment pool fund. g) In June 2011, an advance of $1,276,516 was made from the RDA PA No. 2 Capital Projects Fund to the Transportation Development Fund to provide funding for the Highway 111 median public improvements. The advance accrues interest at 7%. As of June 30, 2011, the remaining balance of the advance is $1,280,239. 335 T. CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 12: Interfund Receivables and Payables (Continued) h) In February 2003, the Redevelopment Agency Capital Projects PA No. 2 Fund advanced $1,350,131 to the Fire Facility Fund to provide funding for development of the City's north Fire Station. On March 1, 2011 the outstanding advance of $925,192 was transferred from the Agency to the General Fund with the Agency receiving $925,192 in cash for the outstanding balance. The advance accrues interest equal to the earnings rate of the City's Investment Pool Funds. As of June 30, 2011, the remaining balance of the advance is $924,563. Note 13: Interfund Transfers Tranaranr Our General LmNoderate 1W a 2011 RDA PA 01 RDA PA Ot RDAPA02 NwWaj r Internal Sen Fund Housing PA 02 Laval Bond Capital P,.e Debt S.M Deer Service G*v nvn nlal Funds Ta Tans mIn General Fund E - $ - S - E - t - E - t 115.1W E - $ 115,1W Capital Improvement 1959,325 4W,733 - 10.358,708 - - 8,749,126 4,555 21 d81 u7 Civic Cr: 2.990,000 - - - - - - - 2.9W.W0 RDA PA 01 Ca 14 Prgects - - - - - - 106.831 - 1 W.831 RDA PA R1D Senate - - - 15,039.191 - - - 4,438,935 - 19,478.126 RDA PA 02 Debt Se . - 1.951.994 - - - - 4,303.659 - 6,255,653 N.W,& Goverrvremal 52,W0 509.112 2.694,361 3,963,138 I951,W3 2.059,217 11229.841 Total: S 5.W1,325 $ 2.870,839 $ 2,694,381 $ 25,397,899 $ 3,%3,1W S 1,951,993 $ 19,77?904 E 4,555 S 61,657,034 a) $1,959,325 was transferred from the General Fund to the Capital Improvement Fund to transfer various capital projects and sales rebate agreements. The largest capital projects were for the Village Cove Fire Station Phase 1 and the Landscape Green Project for Fire Station 70. The sales and transient occupancy tax rebate agreements were the Costco, Kohl's, the Auto Mall developer, Embassy Suites and the Homewood Suites hotel. b) $2,990,000 was transferred from the General Fund to the Civic Center Capital Project Fund for the costs pertaining to the Emergency Operations Center from the recent Civic Center expansion. The funds were received from taxes collected by the County of Riverside for the City of La Quinta. c) $52,000 was transferred to the La Quinta Public Safety Officer Fund from the General Fund for public safety officers disabled or killed in the line of duty. d) $15,039,191 was transferred from the RDA PA No. 1 Capital Projects Funds into the Debt Service PA No. 1 Fund to repay in part the $22,000,000 advance to the City General Fund and the $4,855,193 Supplemental Education Relief Augmentation Fund payment. e) $10,358,708 was transferred to the Capital Improvement Fund from the RDA Capital Projects — PA No. 1 Fund to fund various capital projects throughout the City. $9,500,071 of this amount was for land purchases within the Village area. f) $3,963,138 and $1,951,993 were transferred from the RDA Project Area No.1 and No.2 Debt Service Funds, respectively, to the Financing Authority Debt Service Fund to pay a portion of the 2004 Series A Local Agency Revenue Bond debt service. g) $1,951,994 was transferred from the Low/Moderate Housing Project Area No. 2 Fund to the RDA Project Area No. 2 Debt Service Fund to pay a portion of the 2004 Series A Local Agency Revenue Bond debt service and $ 409,733 was transferred to the Capital Improvement Fund for various capital projects within the project area, including $320,045 for the Coral Mountain Apartment Project. 67 .e. 336 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 13: Interfund Transfers (Continued) h) $509,112 was transferred from the Low/Moderate Housing Project Area No. 2 Fund to the Housing Authority Project Area No. 2 Special Revenue Fund for the net assets of the Washington Street Apartments pursuant to direction from the State of California. $2,694,381 was transferred from the 2011 Financing Authority Capital Projects Fund to the Financing Authority Debt Service Fund to maintain the necessary Reserve Cash account balance pursuant to the 2011 Financing Authority bond issue. j) $8,749,126 was transferred to Capital Improvement Fund from various non -major funds to fund various capital projects within the City. IV. OTHER INFORMATION Note 14: Defined Benefit Pension Plan Plan Description The City of La Quinta contributes to the California Public Employees Retirement System (PERS), a cost sharing multiple -employer public employee defined benefit pension plan. PERS provides retirement and disability benefits, annual cost -of -living adjustments and death benefits to plan members and beneficiaries. PERS acts as a common investment and administrative agent for participating public entities within the State of California. Benefit provisions and all other requirements are established by State statute and City ordinance. Copies of PERS' annual financial report may be obtained from their executive office: 400 P Street, Sacramento, CA 95814. Funding Policv Participants are required to contribute 8% of their annual covered salary. The City makes the contributions required of City employees on their behalf and for their account. The City is required to contribute at an actuarially determined rate; the current rate is 10.263% of annual covered payroll. The contribution requirements of plan members and the City are established and may be amended by PERS. In September 2009, the City contributed $1,338,763 to CalPERS to pay off the side fund for the Past Service Cost. This amount will be amortized over the next twelve years. The contribution requirement of plan member and the City are established and may be amended by CalPERS. Annual Pension Cost and Net Pension Asset For 2011, the City's annual pension cost and change in net pension asset for the year ending June 30, 2011, was as follows: Annual required contribution $ 801,171 Interest on net pension asset 60,244 Adjustment to annual required contribution (146,817) Annual pension cost 714,598 Contributions made 801,171 Increase (decrease) in net pension asset (86,573) Net pension obligation (asset) beginning of the year (1,338,763) Net pension obligation (asset) end of the year $ (1,252,190) 68 a 337 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 14: Defined Benefit Pension Plan (Continued) Three -Year Trend Information for PERS Annual Pension Percentage Net Pension Fiscal Year Cost (APC) Contributed Obligation (asset) 6/30/2009 $ 973,515 100% $ 6/30/2010 953,728 .240% (1,338,763) 6/30/2011 714,598 89% (1,252,190) Note 15: Post -Employment Health Benefits Plan Description The City provides other postemployment benefits (OPEB) through a single -employer defined benefit healthcare plan by contributing on behalf of all eligible retirees' $105/month for calendar 2010 and $108/month for calendar 2011, increased in all future years according to the rate of medical inflation. These benefits are provided per contract between the City and the employee associations. A separate financial report is not available for the plan. Funding Policy The contribution requirements of plan members and the City are established and may be amended by the City, City Council and/or the employee association. Currently, contributions are not required from plan members. There was no contribution made during the 2010-2011 fiscal year to cover current plan premiums. As a result, the City calculated and recorded a net OPEB obligation, representing the difference between the annual required contribution (ARC) and actual contributions, as presented below: Annual required contribution (ARC) $ 116,821 Interest on net OPEB obligation 11,299 Adjustment to ARC (9,015) Annual OPEB cost 119,105 Contributions made (4,260) (Decrease) increase in net OPEB obligation 114,845 Net OPEB obligation (asset) - beginning of year 222,466 Net OPEB obligation (asset) - end of year $ 337.311 The City's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan and the net OPEB obligation for 2010-2011 and the two preceding years were as follows: Actual Percentage Fiscal Annual Contribution of Annual Net OPEB Year OPEB (Net of OPEB Cost Obligation End Cost Adjustments) Contributed (Asset) 6/30/2009 $ 116,821 $ 8,877 7.60% $ 107,944 6/30/2010 116,821 3,513 3.01% 222,466 6/30/2011 116,821 4,260 3.65% 337,311 69 ..a 338 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 15: Post -Employment Health Benefits (Continued) Funded Status and Funding Progress Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future. Examples include assumptions about future employment, mortality, and the healthcare cost trend. Amounts determined regarding the funded status of the plan and the annual required contributions of the City are subject to continual revision as actual results are compared with past expectations and new estimates are made about the future. The schedule of funding progress below presents multiyear trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liabilities for benefits. The information is as of the latest actuarial valuation. Unfunded UAALas a Actuarial Actuarial Actuarial Actuarial Percent of Type of valuation Value of Accrued Accrued Funded Covered Covered Interest Valuation Date Assets Liability Liability Ratio Payroll ' Payroll Rate Actual 7/l/2008 $ - $ 590,676 $.590,676 0.0% $ 7,821,474 7.6% 5.00% Actuarial Methods and Assumptions Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as understood by the employer and the plan members) and include the types of benefits provided at the time of each valuation and the historical pattern of sharing of benefit costs between the employer and plan members to that point. The actuarial methods and assumptions used include techniques that are designed to reduce the effects of short-term volatility in the actuarial accrued liabilities and the actuarial value of assets, consistent with the long-term perspective of the calculations. In the July 1, 2008, actuarial valuation, the projected unit credit cost method was used. The actuarial assumptions include a 5.0% investment rate of return, which is a blended rate of the expected long-term investment return on plan assets and on the employer's own investments calculated based on the funded level of the plan at the valuation date, and annual healthcare cost trend rate of 4%.. The actuarial value of assets is set equal to the reported market value of assets. The UAAL is being amortized as a level dollar on an open basis. The remaining amortization period at June 30, 2011, was twenty-eight years. The number of active participants is 4. Note 16: Self Insurance The City is a member of the California Joint Powers Insurance Authority (Insurance Authority). The Insurance Authority is composed of 121 California public entities and is organized under a joint powers agreement pursuant to California Government Code §6500 et seq. The purpose of the Insurance Authority is to arrange and administer programs for the pooling of self -insured losses, to purchase excess insurance or reinsurance, and to arrange for group purchased insurance for property and other coverages. The Insurance Authority's pool began covering claims of its members in 1978. Each member government has an elected official as its representative on the Board of Directors. The Board operates through a 9-member Executive Committee 70 .4 339 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 16: Self Insurance (Continued) Self -Insurance Programs of the Authority A revised cost allocation methodology was introduced in 2010-11, however it retains many elements of the previous cost allocation methodology. Each member pays an annual contribution (formerly called the primary deposit) to cover estimated losses for the coverage period. This initial funding is paid at the beginning of the coverage period. After the close of the coverage period, outstanding claims are valued. A retrospective deposit computation is then conducted annually thereafter until all claims incurred during the coverage period are closed on a pool -wide basis. This subsequent cost re -allocation among members based on actual claim development can result in adjustments of either refunds or additional deposits required. The total funding requirement for self-insurance programs is estimated using actuarial models and pre -funded through the annual contribution. Costs are allocated to individual agencies based on exposure (payroll) and experience (claims) relative to other members of the risk -sharing pool. Additional information regarding the cost allocation methodology is provided below. General Liability In the liability program claims are pooled separately between police and non -police exposures. (1) The payroll of each member is evaluated relative to the payroll of other members. A variable credibility factor is determined for each member, which establishes the weight applied to payroll and the weight applied to losses within the formula. (2) The first layer of losses includes incurred costs up to $30,000 for each occurrence and is evaluated as a percentage of the pool's total incurred costs within the first layer. (3) The second layer of losses includes incurred costs from $30,000 to $750,000 for each occurrence and is evaluated as a percentage of the pool's total incurred costs within the second layer. (4) Incurred costs in excess of $750,000 up to the reinsurance attachment point of $5 million are distributed based on the outcome of cost allocation within the first and second loss layers. (5) Costs of covered claims from $5 million to $10 million are paid under a reinsurance contract subject to a $2.5 million annual aggregate deductible. Costs of covered claims from $10 million to $15 million are paid under two reinsurance contracts subject to a combined $3 million annual aggregate deductible. On a cumulative basis for all 2010-11 reinsurance contracts the annual aggregate deductible is $5.5 million. (6) Costs of covered claims from $15 million up to $50 million are covered through excess insurance policies. The overall coverage limit for each member including all layers of coverage is $50 million per occurrence. Costs of covered claims for subsidence losses are paid by reinsurance and excess insurance with a pooled sub -limit of $35 million per occurrence. This $35 million subsidence sub -limit is composed of (a) $5 million retained within the pool's SIR, (b) $10 million in reinsurance and (c) $20 million in excess insurance. The excess insurance layer has a $20 million annual aggregate. 71 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 16: Self Insurance (Continued) Workers Compensation In the workers' compensation program claims are pooled separately between public safety (police and fire) and non-public safety exposures. (1) The payroll of each member is evaluated relative to the payroll of other members. A variable credibility factor is determined for each member, which establishes the weight applied to payroll and the weight applied to losses within the formula. (2) The first layer of losses includes incurred costs up to $50,000 for each occurrence and is evaluated as a percentage of the pool's total incurred costs within the first layer. (3) The second layer of losses includes incurred costs from $50,000 to $100,000 for each occurrence and is evaluated as a percentage of the pool's total incurred costs within the second layer. (4) Incurred costs in excess of $100,000 up to the reinsurance attachment point of $2 million are distributed based on the outcome of cost allocation within the first and second loss layers. (5) Costs of covered claims from $2 million up to statutory limits are paid under a reinsurance policy. Protection is provided per statutory liability under California Workers' Compensation Law. Employer's Liability losses are pooled among members to $2 million. Coverage from $2 million to $4 million is purchased as part of a reinsurance policy, and Employer's Liability losses from $4 million to $10 million are pooled among members. During the past three fiscal years, none of the above programs of protection experienced settlements or judgments that exceeded pooled or insured coverage. There were also no significant reductions in pooled or insured liability coverage in 2010-11. Additional Coverage In addition to coverage with the Authority, the City also carries additional coverage for earthquake & flood and real and personal property with Pacific Insurance Co. Coverage is $5,000,000 with a 10% deductible subject to a minimum of $25,000. The total insured value of real and personal property is $20,000,000. An excess earthquake & flood and real and personal property policy is held with Endurance American Specialty Insurance Company. Coverage is $2,500,000 in excess of the $5,000,000 covered by the primary policy. Employee dishonesty, forgery and computer fraud insurance is held with Hartford Insurance Company. Coverage is $1,000,000 with a $5,000 deductible. All risk property insurance, including auto physical damage is held with Lexington Insurance Company. Coverage is up to $10,000,000 per occurrence with various sublimits depending on the property. The total insured value of real and personal property is $65,426,900. During the past three fiscal years none of the above programs of protection have had settlements or judgments that exceed pooled or insured coverage. There have been no significant reductions in pooled or insured liability coverage from coverage in the prior year. 72 u a L CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 17: Construction Commitments The following material construction commitments existed at June 30, 2011: Expenditures Contract to date as of Remaining Project Name Amount June 30, 2011 Commitments Adams Street Bridge Improvements Relocation of Coachella Canal at Silver Rock Washington SL Apartment Rehabilitation Silver Rock Resort Club House Community Park Land Acquisition Silver Rock Resort Infrastructure Coral Mountain Apartments Dune Palms Road Street Improvements A St Extension & Dune Palms & Retail Ctr Traffic Signal Union Home Loans Land Purchase Hwy 11 Median Island Landscape Improvements Note 18: Fund Balances 13,088,120 $ 1,933,180 $ 11,154,940 11,042,164 56,503 10,985,661 10,391,972 76,099 10,315,873 8,804,110 2,092,239 6,711,871 8,000,000 16,562 7,983,438 2,732,150 1,521,403 - 1,210,747 2,421,978 640,090 1,781,888 1,812,199 107,626 1,704,573 1,431, 670 194,422 1,237,248 1,378,380 946 1,377,434 1,321,624 124,592 1,197,032 The City has the following committed fund balance shown on the balance sheet: Committed to emergency reserve - the City established the amount of 35% of the Fiscal Year 2011-2012 budget plus $4,000,000 which totals $18,018,595 in the General Fund for the year ended June 30, 2011. The funds would be drawn upon pursuant to the Municipal Code Section 2.20 which defines an emergency or disaster to mean the actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within this city caused by such conditions as air pollution, fire, flood, storm, epidemic, riot, earthquake or other conditions, including conditions resulting from war or imminent threat of war but other than conditions resulting from a labor controversy, which conditions are or are likely to be beyond the control of the services, regular personnel, equipment and facilities of the city and which may require the combined forces of other political jurisdictions to combat. Committed to post retirement health benefits - the City has committed a portion of their Unassigned Fund balance for the payment in future years of their Post retirement health benefits. For the year ended June 30, 2011 the City has committed $1,258,059 for this purpose. These committed amounts have been approved by Council based on certain percentages and will be used only in the event of Council approval. Additionally the City has included the following amounts in the unassigned fund balance amount shown on the balance sheet: Cash Flow Reserve - the City established the amount of 8.25% of the Fiscal Year 2011-2012 budget which totals $3,304,383 in the General Fund for the year ended June 30, 2011. Future Operational Deficit -'For the future operational deficit, the City has set aside $7,500,000 for the year ended June 30, 2011. 73 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30,2011' Note 19: Golf Course Management Agreement The City entered into an agreement with Landmark Golf Management LLC (operator) to manage the golf operations at the city -owned SilverRock Golf Course. The Agreement entered into on April 6, 2004, sets forth a five year term commencing upon the completion of the golf course. On January 14, 2005, the golf course was deemed to be complete and management was turned over to the operator. The contract provides that the operator will manage the day to day operations, hire employees, provide golf pro shop and food services, manage all marketing and promotional activities, prepare the annual budget report for Council consideration, and manage accounting and payroll functions. In addition to the annual payment for management services, the City has advanced the operator $250,000 to pay for golf course expenses. Twice a month the operator submits a request for reimbursement to the City to replenish the City's advance. In addition, the agreement sets forth the establishment of a capital reserve fund of 2% of green fees. For the fiscal year ending June 30, 2011, the Golf Course had an operating loss before contributions and transfers of $443,534. Note 20: Reimbursement Agreements The City entered into a transient occupancy tax (TOT) revenue reimbursement agreement on August 31, 2006, with Village Resort LLC, the owner of an Embassy Suites Hotel. The hotel owner is required to remit on a monthly basis any TOT collected to the City, thirty days after each month. Under terms of the agreement, the City shall make quarterly payments of 40% of any TOT generated from the Hotel in an amount not to exceed $1,000,000 over a five year period. The agreement terminates when either the $1,000,000 limit is reached or in 5 years whichever comes first. In addition, the hotel may not assign or transfer this agreement without the City's prior written consent, which it may withhold at its discretion. The hotel opened in November 2006. As of June 30, 2011, the City made $163,098 in reimbursement payments to the owner leaving an outstanding balance of $237,004. The City entered into a sales tax sharing agreement on January 30, 2006, with Costco Wholesale Corporation. Under the terms of the agreement the City shall make quarterly payments of 40% of any sales tax generated from Costco in an amount not to exceed $4,000,000 over a ten year period. Due to the reporting of sales tax information by the State Board of Equalization to the City, the reimbursement payments by the City will lag by one quarter. The agreement terminates when either the $4,000,000 limit is reached or in 10 years whichever comes first. The Costco business opened in November 2006. As of June 30, 2011, the City made $343,074 in reimbursement payments to the owner leaving an outstanding balance of $2,667,270. The City entered into a transient occupancy tax (TOT) revenue reimbursement agreement on March 1st, 2010, with LQ Hospitality, LLC, the owner of a Homewood Suites Hotel. The hotel owner is required to remit on a monthly basis any TOT collected to the City, thirty days after each month. Under terms of the agreement, the City shall make quarterly payments of 40% of any TOT generated from the Hotel in an amount not to exceed $300,000 over a two year period. The agreement terminates when either the $300,000 limit is reached or in 2 years whichever comes first. In addition, the hotel may not assign or transfer this agreement without the City's prior written consent, which it may withhold at Its discretion. As of June 30, 2011, the City made $136,852 in reimbursement payments to the owner leaving an outstanding balance of $116,806. 343 74 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 21: Transactions with the State of California SERAF Shift for fiscal year 2010-2011 On July 23, 2009, the State adopted legislation, requiring a shift of monies during fiscal years 2009-2010 and 2010-2011 to be deposited into the County "Supplemental" Educational Revenue Augmentation Fund (SERAF). These monies were to be distributed to meet the State's Prop 98 obligations to schools. The California Redevelopment Association (CRA) and its member agencies filed a legal action in an attempt to stop these amounts from having to be paid; however, in May 2010 the Sacramento Superior Court upheld the legislation. The payment of the SERAF was due on May 10, 2011 for fiscal year 2010-2011 and it was made in the amount of $4,855,193. The legislation allowed this payment to be made from any available monies present in any project area(s). To accomplish the payment, the Agency utilized $4,855,193 from its available resources Note 22: California Redevelopment Agency Uncertainty On July 18, 2011, the California Redevelopment Association ("CRA") and the League of California Cities ('League") filed a petition for writ of mandate with the California Supreme Court, requesting the Court to declare unconstitutional two bills that were passed as part of the 2011-12 State Budget, AB1X 26 and 27. AB1X 26 dissolves redevelopment agencies effective October 1, 2011. AB1X 27, give redevelopment agencies an option to avoid dissolution if it commits to making defined payments for the benefit of the State, school districts and certain special districts. In 2011-12, these payments amount to a state-wide total of $1.7 billion. In 2012-13 and subsequent years, the payments total $400 million, annually. Each city or county's share of these payments is determined based on its proportionate share of state-wide tax increment. CRA and the League contend that AB1X 26 and 27 are unconstitutional because they violate Proposition 22 which was passed by the voters in November, 2010. The effect of the legislation is to achieve a possible unconstitutional result, the use of redevelopment agencies' tax increment funds to benefit the State and other units of local government, by way of threatening of the dissolution of redevelopment agencies. Therefore, the CRA and the League have requested that the Court issue a stay, suspending the effectiveness of AB1X 26 and 27 until the Court can rule on its constitutionality. CRA and the League also asked the Court to expedite the briefing and hearing of the case so that a decision can be rendered by the Court before January 15, 2012, when the first payments are due. On August 111°, the California Supreme Court agreed to hear the case and granted a partial stay which was subsequently clarified. As of the time of the issuance of this report, the outcome of AB1X 26 and 27 upon the Agency is unknown and consequently the status and even future existence of the Agency is uncertain as such. In accordance with AB1X 27, the Agency has passed a resolution of intent to continue and will be required to make a payment to the State by January 15, 2012 to avoid dissolution. The Department of Finance issued their estimated payment amounts and the Agency filed an appeal regarding the calculation. The estimated payment amount based on the revised calculation is $17,018,721. .,p 344 75 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 23: Subsequent Events a. Fiscally Responsible Reduction Plan In April 2011, the City Council approved a Fiscally Responsible Reduction Plan (FRRP) in response to the economic downturn and declining revenues. This allowed employees who were be eligible to receive retirement benefits under this plan to retire if they meet the requirements under one of the following tiers: Tier a) Is classed as a full-time General Employee by the City as of February 15, 2011 b) Has attained sixty (60) years of age as of December 31, 2011 c) Has completed at least ten (10) years of public service as of June 30, 2011 d) Has completed at least five (5) years of service with the City as of June 30, 2011 e) Has terminated employment with the City on or before June 30, 2011 f) Has applied for benefits under this plan g) Has retired under CalPERS effective no later than July 1, 2011 Tier II a) Is classified as a full-time Director by the City (excluding the City Manager) as of February 15, 2011 b) Has attained fifty-five (55) years of age as of December 31, 2011 c) Has completed at least ten (10) years of public service as of June 30, 2011 d) Has completed at least five (5) years of service with the City as of June 30, 2011 e) Has terminated employment with the City on or before June 30, 2011 f) Has applied for benefits under this plan g) Has retired under CalPERS effective no later than July 1, 2011 A total of 9 people participated in the FRRP and were approved by Council ,for the retirement incentive program through the Public Agency Retirement Systems (PARS). The participants of this program selected from a number of benefit options, the basic program in which one -twelfth (1/12) of six percent (6%) of the individual employee's final pay would be paid over the lifetime of the participant commencing on July 1, 2011. Implementation of the FRRP plan required a one-time payment of $557,315 was made in July 2011 and is classified as a payable as of June 30, 2011. b. Owners Participation Agreement In June 2011, the La Quinta Redevelopment Agency entered into an Owner Participation Agreement (OPA) with an autodealer, Mega Dealer, LLC ("Torre Nissan") that provides for the Agency to provide a rehabilitation loan to Torre Nissan of up to $1,500,000 for the remodeling of the existing dealership and an expansion of the dealership facility to accommodate a new line of electric and commercial -vehicles. The new expansion will also include service and parts sales facilitates. In connection with the OPA, Torre Nissan has executed a promissory note, which is secured by a subordinated deed of trust and an operating covenant. Interest on the note shall accrue on the outstanding principal balance at the 1-year LIBOR Rate, adjusted annually on each June 30'. The loan will be repaid by crediting future sales and property tax increment taxes generated on the site until the cumulative taxes collected equals the outstanding loan amount. At that time, the note will be cancelled and the operating covenant will terminate. If at any time during the p 345 76 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2011 Note 23: Subsequent Events (Continued) term of the note Nissan Motor Company ceases to exist, the note will be cancelled and the operating covenant will terminate. At the end of the ten-year operating covenant, the operating covenant will terminate and the note will be cancelled, and any outstanding loan balance will be forgiven. As of June 30, 2011, no payments have been made under this agreement. IP6 77 THIS PAGE INTENTIONALLY LEFT BLANK ..Is . 347 78 OTHER GOVERNMENTAL FUNDS SPECIAL REVENUE FUNDS Special revenue funds are used to account for specific revenues (other than expendable trusts and major capital projects) and the related expenditures that are legally required to be accounted for in a separate fund. The City of La Quinta has the following Special Revenue Funds: State Gas Tax Fund — To account for gasoline allocations made by the State of California. These revenues are restricted by the State to expenditures for street -related purposes only. Library Fund — To account for revenues from property tax increment dedicated library services. Federal Assistance Fund — To account for revenues from the Community Development Block Grants received from the Federal Government and the expenditures of those resources. State Law Enforcements Block Grant (SLEBG) Fund — To account for state funded "Citizens for Public Safety" (COPS) program activities, as per Assembly Bill 3229, which supplements frontline police services such as anti -gang community crime prevention. Indian Gaming Fund — To account for contributions for public safety activities to reduce crime and increase public safety. Lighting and Landscape Special Assessment District 89-1 Fund — To account for special assessments levied on real property and the expenditure thereof from City-wide lighting and landscape maintenance and improvements. Quimby Fund — To account for the accumulation of developer fees received under the provisions of the Quimby Act for park development and improvements. Capital projects to be funded from this source will be budgeted and expended in a separate capital projects fund. Congestion Management Air Quality Fund — To account for grant funds related to improving air quality. La Quinta Public Safety Officer Fund — To account for contributions to be distributed to public safety officers disabled or killed in the line of duty. Arts in Public Places — To account for development fees paid in lieu of acquisition and installation of approved artworks in a development with expenditures restricted to acquisition, installation, maintenance and repair of artworks at approved sites. South Coast Air Quality Fund — To account for contributions from the South Coast Air Quality Management District. Use is limited to reduction and control of airborne pollutants. AB 939 Fund — To account for the State mandated program to reduce waste sent to the landfills through recycling efforts. Development Agreement Fund — To account for the proceeds of development agreement revenues collected and the related expenditures in accordance with State requirements. Proposition 1 B Fund - To account for the revenues and expenditures related to Proposition 1 B monies. 79 Justice Assistance Grant — To account for Federal Bureau of Justice Block Grant program grant funds, which are used to reduce crime and improve public safety. Housing Authority PA No.1 — To account for the housing activities of the Housing Authority in Project Area 1 which is to promote and provide for quality housing. Housing Authority PA No.2 — To account for the housing activities of the Housing Authority in Project Area 2 which is to promote and provide for quality housing. Low/Moderate Income Housing — Proiect Area No 1 Fund — This fund is used to account for the required 20°/u set aside of property tax increments that is legally restricted for increasing and improving housing for low and moderate income households. CAPITAL PROJECT FUNDS Capital projects funds account for the financial resources to be used for the acquisition, construction or improvements of major capital facilities and infrastructure. Infrastructure Fund - To account for the accumulation of resources provided through developer fees for the acquisition, construction or improvement of the City's infrastructure, prior to adoption of the new Developer Impact Fee Structure on August 16, 1999. This fund accounts for all developer resources received prior to this date, and is budgeted by the Council through adoption of the annual capital improvement program budget. Transportation Fund Parks and Recreations Fund Library Development Fund Community Center Fund Street Facility Fund, Park Facility Fund Fire Facility Fund — To account for the accumulation of resources provided through developer fees for the acquisition, construction, or improvement of the City's infrastructure. The Developer Impact Fee was adopted by the City Council on August 16, 1999. Eight new funds have been established to account for the specific impact areas of these fees, and are budgeted by the Council through adoption of the annual Capital Improvement Program budget. 2004 Low/Mod Bond Fund — To account for the 2004 revenue bond proceeds that will be used to finance projects benefiting low and moderate income housing in La Quinta Redevelopment Project Area No. 1 and Project Area No. 2. Redevelopment Agency Project Area No. 1 — To account for the bond proceeds, interest and other funding that will be used for development, planning, construction and land acquisition. Redevelopment Aqencv Proiect Area No. 2 - To account for the bond proceeds, interest and other funding that will be used for development, planning, construction and land acquisition. DEBT SERVICE FUNDS Debt Service Funds are used to account for the accumulation of resources for, and the payment of, governmental long-term debt principal and interest. La Quinta Financing Authority Fund — To account for rental activity for the Civic Center and rental income used to pay the Financing Authority Civic Center and 2004 Local Agency Revenue Bond debt obligations. 80 a 349 THIS PAGE INTENTIONALLY LEFT BLANK 81 150 CITY OF LA QUINTA COMBINING BALANCE SHEET - NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2011 Assets: Pooled cash and investments Receivables: Accounts Taxes Notes and loans Accrued interest Prepaid costs Deposits Due from other governments Due from other funds Advances to other funds Restricted assets: Cash and investments with fiscal agents Total Assets Liabilities and Fund Balances: Liabilities: Accounts payable Accrued liabilities Deferred revenues Unearned revenues Deposits payable Due to other funds Advances from other funds Total Liabilities Fund Balances: Nonspendable: Prepaid costs Notes and loans Advances to other funds Deposits Restricted for: Planning and development projects Public safety Community services Public works Capital Projects .Debt service Unassigned Total Fund Balances Total Liabilities and Fund Balances Special Revenue Funds Federal State Gas Tax Library Assistance SLEBG $ 240,125 $ 221,422 $ - $ 46,068 286 19 132,348 742,231 6,944 25,228 $ 372,473 $ 963,939 $ 6,944 $ 71,315 6,944 6,944 - 963,939 372,473 - 71,315 372,473 963,939 - 71,315 $ 372,473 $ 963,939 $ 6,944 $ 71,315 u 351 82 CITY OF LA QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2011 (Continued) Assets: Pooled cash and investments Receivables: Accounts Taxes Notes and loans Accrued interest Prepaid costs Deposits Due from other governments Due from other funds Advances to other funds Restricted assets: Cash and investments with fiscal agents Total Assets Liabilities and Fund Balances: Liabilities: Accounts payable Accrued liabilities Deferred revenues Unearned revenues Deposits payable Due to other funds Advances from other funds Indian Gaming $ 106,005 Revenue Funds Congestion Lighting and Management Air Landscaping Quimby Quality Fund $ - $ 8,416,866 $ 55 - 5,970 - 23,882 - 247,974 $ 106,060 $ 23,882 $ 8,422,836 $ 247,974 106,060 - - - 247,974 Total Liabilities 106,060 247,974 Fund Balances: Nonspendable: Prepaid costs - - - - -- Notes and loans - - - - Advances to other funds - - - - Deposits - - - - Restricted for: Planning and development projects - - - - Public safety - - - Community services - - 8,422,836 Public works - 23,882 - - Capital Projects - - - - Debt service - - - - Unassigned - Total Fund Balances 23,882 8,422,836 - Total Liabilities and Fund Balances $ 106,060 $ 23,882 $ 8,422,836 $ 247,974 83 M.': 352 CITY OF LA QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2011 Revenue Funds Art in Public South Coast Public Safety Places Air Quality AB 939 Assets: Pooled cash and investments $ 25,031 $ 871,021 $ 64,253 $ 1,077,205 Receivables: Accounts - - 12,700 - Taxes - - - - _ Notes and loans - - _ _ Accrued interest 18 618 43 771 Prepaid costs - - - - Deposits - - - - - Due from other governments - - Due from other funds - - Advances to other funds - - Restricted assets: Cash and investments with fiscal agents - - Total Assets $ 25,049 $ 871,639 $ 76,996 $ 1,077,976 Liabilities and Fund Balances Liabilities: Accounts payable $ - $ 10,100 $ 12,700 $ 2,735 Accrued liabilities - - - - Deferred revenues - - - Unearned revenues - - - - Deposits payable Due to other funds - - Advances from other funds - - - - - Total Liabilities 10,100 12,700 2,735 Fund Balances: Nonspendable: Prepaid costs - - - - Notes and loans - - - - Advances to other funds - - - - Deposits -. - - - Restricted for: Planning and development projects - - 64.296 1,075,241 Public safety 25,049 - - - Community services - 861,539 - - Public works - - - - Capital Projects - - - - Debt service - - - - - Unassigned - - - Total Fund Balances 25,049 861,539 64,296 1,075,241 Total Liabilities and Fund Balances $ 25,049 $ 871,639 $ 76,996 $ 1,077,976 a 84 353 CITY OF LA QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2011 (Continued) Assets: Pooled cash and investments Receivables: Accounts Taxes Notes and loans Accrued interest Prepaid costs Deposits Due from other governments Due from other funds Advances to other funds Restricted assets: Cash and investments with fiscal agents Total Assets Liabilities and Fund Balances: Liabilities: Accounts payable Accrued liabilities Deferred revenues Unearned revenues Deposits payable Due to other funds Advances from other funds Total Liabilities Fund Balances: Nonspendable: Prepaid costs Notes and loans Advances to other funds Deposits Restricted for: Planning and development projects Public safety Community services Public works Capital Projects Debt service Unassigned Revenue Funds Justice Housing Development Assistance Authority PA Agreement Proposition 1B Grant No. 1 $ 200,334 $ 352,184 $ - $ 934,767 13,542 143 287 - 616 1,934 $ 200,477 $ 352,471 $ 1,934 $ 948,925 200,477 352,471 - - - 19,967 1,934 - 200,477 352,471 1,934 19,967 928,958 Total Fund Balances - - 928,958 Total Liabilities and Fund Balances $ 200,477 $ 352,471 $ 1,934 $ 948,925 p, 354 85 CITY OF LA QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2011 Assets: Pooled cash and investments Receivables: Accounts Taxes Notes and loans Accrued interest Prepaid costs Deposits Due from other governments Due from other funds Advances to other funds Restricted assets: Cash and investments with fiscal agents Total Assets Liabilities and Fund Balances: Liabilities: Accounts payable Accrued liabilities Deferred revenues Unearned revenues Deposits payable Due to other funds Advances from other funds Total Liabilities Fund Balances: Nonspendable: Prepaid costs Notes and loans Advances to other funds Deposits Restricted for: Planning and development projects Public safety Community services Public works Capital Projects Debt service Unassigned Special Revenue Funds Capital Projects Funds Housing Low/Moderate Authority PA Income Housing No. 2 PA No. 1 Infrastructure $ 597,765 $ 8,474,291 $ 407,512 37,082 - - 6,871 4,012,106 - 5,414 290 10,563 - 6,000 3,500 4,328 Transportation $ 4,770,929 160,000 2,841 $ 651,410 $ 12,506,510 $ 407,802 $ 4,933,770 2,263 26,419 4,328 $ 82,824 $ 1,930,492 33,010 2,013,316 160,000 1,280.239 1,440,239 10,563 - - 2,081,614 - - 4,328 6,000 601,837 8,407,252 - 407,802 3,493,531 Total Fund Balances 618,400 10,493,194 407,802 3,493,531 Total Liabilities and Fund Balances $ 651,410 $ 12,506,510 $ 407,802 $ 4,933,770 355 0 CITY OF LA QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2011 (Continued) Assets: Pooled cash and investments Receivables: Accounts Taxes Notes and loans Accrued interest Prepaid costs Deposits Due from other governments Due from other funds Advances to other funds Restricted assets: Cash and investments with fiscal agents Total Assets Liabilities and Fund Balances: Liabilities: Accounts payable Accrued liabilities Deferred revenues Unearned revenues Deposits payable Due to other funds Advances from other funds Total Liabilities Fund Balances: Nonspendable: Prepaid costs Notes and loans Advances to other funds Deposits Restricted for. Planning and development projects Public safety Community services Public works Capital Projects Debt service Unassigned Capital Projects Funds Parks and Library Community Recreation Development Center Street Facility $ 1,180,203 839 E E $ 1,181,042 $ 1,360,842 1,923,779 - 2,029,181 1,360,842 1,923,779 - 2,029,181 1,181,042 - (1,360,842) (1,923,779) - (2,029,181) Total Fund Balances (1,360,842) (1,923,779) Total Liabilities and Fund Balances $ - $ - 87 1,181,042 (2,029,181) $ 1,181,042 $ - ,11 356 CITY OF LA QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2011 Assets: Pooled cash and investments Receivables: Accounts Taxes Notes and loans Accrued interest Prepaid costs Deposits Due from other governments Due from other funds Advances to other funds Restricted assets: Cash and investments with fiscal agents Total Assets Liabilities and Fund Balances: Liabilities: Accounts payable Accrued liabilities Deferred revenues Unearned revenues Deposits payable Due to other funds Advances from other funds Total Liabilities Fund Balances: Nonspendable: Prepaid costs Notes and loans Advances to other funds Deposits Restricted for: Planning and development projects Public safety Community services Public works Capital Projects Debt service Unassigned Total Fund Balances Total Liabilities and Fund Balances Capital Projects Funds Redevelopment 2004 Low/Mod Agency PA No. Park Facility Fire Facility Bond 1 $ - $ - $ - $ 9,943,802 8,549 637,754 3,284,621 - - 3,331,915 9,204,891 $ $ $ 3,331,915 $ 23,079,617 924,563 924,563 (924,563) $ $ 53,296 24,760 24,760 53,296 3,284,621 3,307,155 19,741,700 (924,563) 3,307,155 23,026,321 $ E $ 3,331,915 $ 23,079,617 88 57 CITY OF LA QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2011 Assets: Pooled cash and investments Receivables: Accounts Taxes Notes and loans Accrued interest Prepaid costs Deposits Due from other governments Due from other funds Advances to other funds Restricted assets: Cash and investments with fiscal agents Total Assets Liabilities and Fund Balances: Liabilities: Accounts payable Accrued liabilities Deferred revenues Unearned revenues Deposits payable Due to other funds Advances from other funds Total Liabilities Fund Balances: Nonspendable: Prepaid costs Notes and loans Advances to other funds Deposits Restricted for: Planning and development projects Public safety Community services Public works Capital Projects Debt service Unassigned Total Fund Balances Total Liabilities and Fund Balances 11, Capital Projects Funds Redevelopment Agency PA No. 2 Debt Service Funds Total Financing Governmental Authority Funds $ 1,502 $ 37,931,285 24,500 - 247,824 - - 6,871 2,300,000 - 6,312,106 307 - 27,066 - - 10,563 - - 6,000 - - 1,180,541 - - 641,254 1,280,239 - 4.569,188 3,931,437 2,694,381 19,162,624 $ 7,536,483 $ 2,695,883 $ 70,095,322 $ 28,944 $ - $ 190,599 - 2,263 2,300,000 - 4,230,492 - 618,531 - 246,863 637,754 - 919,366 - - 7,522,932 2,966,698 - 13,731,046 - 10,563 - - 2,081,614 1,280,239 - 4,569,188 - 11,077,584 - 96,364 - 10,248,314 - - 396,355 3,289.546 - 31,420,776 - 2,695,883 2,695,883 - (6,238,365) 4,569,785 2,695,883 - 56,364,276 $ 7,536,483 $ 2,695,883 $ 70,095,322 u.J 358 CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2011 Revenues: Taxes Assessments Intergovernmental Charges for services Use of money and property Developer participation Miscellaneous Total Revenues Expenditures: Current: General government Planning and development Community services Public works Capital outlay Debt service: Principal retirement Interest and fiscal charges - Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): Transfers in Transfers out Long-term debt issued Proceeds from sale of capital asset Bond discount Bond issuance costs Total Other Financing Sources (Uses) Net Change in Fund Balances Fund Balances, Beginning of Year Fund Balances, End of Year Special Revenue Funds Federal State Gas Tax Library Assistance SLEBG 1,101,963 2,230,083 438,031 100,000 (154) 657 - 404 1,101,809 2,230,740 438,031 100,404 - 1,676,226 - 1,016,184 - - 1,016,184 1,676,226 85,625 554,514 438,031 100,404 (141,753) - (438,031) (55,061) (141,763) (438,031) (65,061) (56,128) 554,514 - 45,343 428,601 409,425 - 25,972 $ 372,473 $ 963,939 E $ 71,315 .,w,J 359 CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2011 (Continued) Revenues: Taxes Assessments Intergovernmental Charges for services Use of money and property Developer participation Miscellaneous Total Revenues Expenditures: Current: General government Planning and development Community services Public works Capital outlay Debt service: - Principal retirement Interest and fiscal charges Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): Transfers in Transfers out Long-tenn debt issued Proceeds from sale of capital asset Bond discount Bond issuance costs Total Other Financing Sources (Uses) Net Change in Fund Balances Fund Balances, Beginning of Year Fund Balances, End of Year Special Revenue Funds Congestion Management Lighting and Air Quality Indian Gaming Landscaping Quimby Fund 956,048 - - - 269,079 61,353 956,048 61,363 269,079 952,296 952,296 3,752 61,353 269,079 - - (2,011,105) (269,079) (2,011,105) (269,079) 3,752 (1,949,752) - 20,130 10,372,588 $ $ 23,882 $ 8,422,836 $ 91 360 CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2011 Special Revenue Funds Art in Public South Coast Public Safety Places Air Quality AB 939 Revenues: Taxes $ - $ - $ _ $ _ Assessments - _ Intergovernmental - - 72,352 - Charges for services - _ _ _ Use of money and property 169 5,909 569 8,027 Developer participation - 52,076 - - Miscellaneous - - Total Revenues 169 57,985 72,921 8,027 Expenditures: Current: General government - - - _ Planning and development - - 56,802 192,221 Community services - 15,981 - - Public works - - Capital outlay - 73,869 - - Debt service: Principal retirement - _ Interest and fiscal charges - Total Expenditures 89,860 - 56,802 192,221 Excess (Deficiency) of Revenues Over (Under) Expenditures 169 (31,865) 16,119 (184,194) Other Financing Sources (Uses): Transfers in 2,000 - - 50,000 Transfers out - - (239,956) (125,623) Long-term debt issued Proceeds from sale of capital asset Bond discount Bond issuance costs Total Other Financing Sources (Uses) 2,000 - (239,966) (75,623) Net Change in Fund Balances 2,169 - (31,865) (223,837) (259,817) Fund Balances, Beginning of Year 22,880 893,404 288,133 1,335,058 Fund Balances, End of Year $ 25,049 $ 861,539 $ 64,296 $ 1,076,241 .a . 361 iW CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2011 (Continued) Revenues:. Taxes Assessments Intergovernmental Charges for services Use of money and property Developer participation Miscellaneous Total Revenues Expenditures: Current: General government Planning and development Community services Public works Capital outlay Debt service: Principal retirement Interest and fiscal charges Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): Transfers in Transfers out Long-term debt issued Proceeds from sale of capital asset Bond discount Bond issuance costs Total Other Financing Sources (Uses) Net Change in Fund Balances Fund Balances, Beginning of Year Fund Balances, End of Year Special Revenue Funds Justice Development Assistance Agreement Proposition 1B Grant x c rt Housing Authority PA No. 1 224,162 20,523 - 2,105 - 251,940 1,302 226,267 20,623 253,242 224,592 - 224,592 226,267 20,523 28,650 781,094 (226,267) (20,523) - 120,628 (226,267) (20,523) 901,722 930,372 (1,414) E $ $ $ 92@,968 93 362 CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2011 Special Revenue Funds Capital Projects Funds Low/Moderate Housing . Income Authority PA Housing PA No.2 No.1 Infrastructure Transportation Revenues: Taxes $ - $ 8,798,118 $ - $ - Assessments - - - - Intergovernmental 492,647 - - - Charges for services - - - - Use of money and property 173,512 42,092 2,763 .27,682 Developer participation - - - 225,362 Miscellaneous 3,185 54,157 - 90,000 Total Revenues 669,344 8,894,367 2,763 343,044 Expenditures: Current: General government Planning and development Community services Public works Capital outlay Debt service: Principal retirement Interest and fiscal charges Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): Transfers in Transfers out Long -tens debt issued Proceeds from sale of capital asset Bond discount Bond issuance costs Total Other Financing Sources (Uses) Net Change in Fund Balances Fund Balances, Beginning of Year Fund Balances, End of Year 318,923 1,628,034 39,313 200,443 - 558,679 1,628,034 3,723 3,723 110,665 7,266,333 2,763 339,321 509,112 (6,698,698) - (1,401,427) 243,222 609,112 (6,456,476) (1,401,427) 619,777 810,857 2,763 (1,062,106) (1,377) 9,682,337 405,039 4,555,637 . $ 618,400 $ 10,493,194 $ 407,802 E .3,493,631 94 III 363 CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2011 (Continued) Revenues: Taxes Assessments Intergovernmental Charges for services Use of money and property Developer participation Miscellaneous Total Revenues Expenditures: Current General government - Planning and development Community services Public works Capital outlay _ Debt service: Principal retirement Interest and fiscal charges Total Expenditures Excess (Deficiency) of Revenues Over(Under)Expenditures Other Financing Sources (Uses): Transfers in Transfers out Long-term debt issued Proceeds from sale of capital asset Bond discount Bond issuance costs Capital Projects Funds Parks and Library Community Recreation Development Center 64,235 25,915 7,988 5,402 Street Facility 8,661 64,235 25,915 13,390 8,661 7,307 12,383 8,126 7,307 12,383 8,126 56,928 13,532 13,390 535 1,606 - - - (640,903) Total Other Financing Sources (Uses) - - (639,297) Net Change in Fund Balances 56,928 13,532 13,390 (638,762) Fund Balances, Beginning of Year (1,417,770) (1,937,311) 1,167,652 (1,390,419) Fund Balances, End of Year _ $ (1,360,842) $ (1,923,779) $ 1,181,042 $ (2,029,181) a 364 95 CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2011 Revenues: Taxes Assessments Intergovernmental Charges for services Use of money and property Developer participation Miscellaneous Total Revenues Expenditures: Current: General government Planning and development Community services Public works Capital outlay Debt service: Principal retirement Interest and fiscal charges Total Expenditures Excess (Deficiency) of Revenues Over(Under)Expenditures Other Financing Sources (Uses): Transfers in Transfers out Long-term debt issued Proceeds from sale of capital asset Bond discount Bond issuance costs Total Other Financing Sources (Uses) Net Change in Fund Balances Fund Balances, Beginning of Year Fund Balances, End of Year Capital Projects Funds Redevelopment 2004 Low/Mod Agency PA No. Park Facility Fire Facility Bond 1 - - 6,429 170,584 1,606 15,604 - 305,455 1,606 16,604 6,429 476,039 911,302 4,873 4,873 911,302 1,606 10,731 6,429 (435,263) 106,831 (1,606) - (125,124) (25,397,899) - - - 4,875,000 (1,606) (125,124) (20,416,068) - 10,731 (118,695) (20,851,331) (935,294) 3,425,850 43,877,652 E $ (924,563) $ 3,307,155 S 23,026,321 It 365 M. CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30.2011 Capital Projects Debt Service Funds Funds Total Redevelopment Financing Governmental Agency PA No. 2 Authority Funds Revenues: Taxes $ - $ - $ 8,798,118 Assessments - - 956,048 Intergovernmental - - 4,948,840 Charges for services - 6,807 6,807 Use of money and property 20,925 672,525 1,455,479 Developer participation - - 704,316 Miscellaneous 148,644 Total Revenues 20,925 679,332 17,018,252 Expenditures Current: General government - 9,196 9,196 Planning and development 2,582,602 - 5,914,476 Community services - - 1,692,207 Public works - - 1,968,480 Capital outlay - - 73,869 Debt service: Principal retirement - 2,160,000 2,199,313 Interest and fiscal charges - 4,427,656 4,664,511 Total Expenditures 2,582,602 6,596,852 16,522,052 Excess (Deficiency) of Revenues Over (Under) Expenditures (2,561,677) (5,917,520) 496,200 Other Financing Sources (Uses): Transfers in 1,276,516 8,609,513 11,336,672 Transfers out (7,377,748) - (45,170,803) Long -tens debt issued 6,000,000 - 6,000,000 Proceeds from sale of capital asset 3,445,000 - 8,683,850 Bond discount (86,207) - (86,207) Bond issuance costs (108,500) - (108,500) Total Other Financing Sources (Uses) - 3,149,061 8,609,513 (19,344,988) - Net Change in Fund Balances 587,384 2,691,993 (18,848,788) Fund Balances, Beginning of Year 3,982,401 3,890 75,213,064 Fund Balances, End of Year _ $ 4,669,786 $ 2,695,883 $ 56,364,276 366 6N CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE STATE GAS TAX YEAR ENDED JUNE 30, 2011 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Use of money and property Amounts Available for Appropriation Charges to Appropriation (Outflow): Public works Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 428,601 $ 428,601 $ 428,601 $ - 1,103,900 1,103,900 1,101,963 (1,937) 100 100 (154) (254) 1,532,601 1,532,601 1,530,410 (2,191) 1,016,184 1,016,184 1,016,184 - - 474,518 141,753 332,765 1,016,184 1,490,702 1,157,937 332,765 $ 516,417 $ 41,899 $ 372,473 $ 330,574 m n 367 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE LIBRARY YEAR ENDED JUNE 30, 2011 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 409,425 $ 409,425 $ 409,425 $ - Resources (Inflows): Intergovernmental Use of money and property Amounts Available for Appropriation Charges to Appropriation (Outflow): Community services Total Charges to Appropriations 2,585,500 2,588,848 2,230,083 (358,765) 5,700 - 657 657 3,000,625 2,998,273 2,640,165 (358,108) 1,703,490 1,803,838 1,676,226 127,612 1,703,490 1,803,838 1,676,226 127,612 Budgetary Fund Balance, June 30 $ 1,297,135 $ 1,194,435 $ 963,939 no CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE FEDERAL ASSISTANCE YEAR ENDED JUNE 30, 2011 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Amounts Available for Appropriation Charges to Appropriation (Outflow): Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Budget Amounts Original Final Variance with Final Budget Actual Positive Amounts (Negative) 190,000 431,087 438,031 6,944 190,000 431,087 438,031 6,944 30,000 431,087 438,031 (6,944) 30,000 431,087 438,031 (6,944) $ 160,000 $ 100 Is 369 CITY OF to QUINTA BUDGETARY COMPARISON SCHEDULE SLEBG YEAR ENDED JUNE 30, 2011 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Use of money and property Amounts Available for Appropriation Charges to Appropriation (Outflow): Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Budget Amounts Original Final $ 25,972 $ 25,972 Variance with Final Budget Actual Positive Amounts (Negative) $ 25,972 $ 100.000 100,000 100,000 - - 90 404 314 125,972 126,062 126,376 314 100,000 100,090 55,061 45,029 100,000 100,090 55,061 45,029 $ 25,972 $ 25,972 $ 71,315 $ 45,343 101 .111 370 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE LIGHTING AND LANDSCAPING - YEAR ENDED JUNE 30, 2011 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 20,130 $ 20,130 $ 20,130 $ - Resources (Inflows): Assessments Amounts Available for Appropriation Charges to Appropriation (Outflow): Public works Total Charges to Appropriations 965,300 965,300 956,048 (9,252) 985,430 985,430 976,178 (9,252) 965,300 965,300 952,296 13,004 965,300 965,300 952,296 13,004 Budgetary Fund Balance, June 30 $ 20,130 $ 20,130 $ 23,882 $ 3,752 102 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE QUIMBY YEAR ENDED JUNE 30, 2011 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 10,372,588 $10,372,588 $ 10,372,588 $ - Resources (Inflows):. Use of money and property Developer participation Amounts Available for Appropriation Charges to Appropriation (Outflow): Transfers out Total Charges to Appropriations 4,400 35,000 61,353 26,353 60,000 60,000 - (60,000) 10,436,988 10,467,588 10,433,941 (33,647) 118,511 10,284,761 2,011,105 8,273,656 118,511 10,284,761 2,011,105 8,273,656 Budgetary Fund Balance, June 30 $ 10,318,477 $ 182,827 $ 8,422,836 $ 8,240,009 ,.N., 372 103 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE CONGESTION MANAGEMENT AIR QUALITY FUND YEAR ENDED JUNE 30, 2011 Variance with - Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ - $ - $ - $ - Resources (Inflows): Intergovernmental - 1,007,105 269,079 (738,026) Amounts Available for Appropriation - 1,007,105 269,079 (738,026) Charges to Appropriation (Outflow): Transfers out - 1,007,105 269,079 738,026 Total Charges to Appropriations 1,007,105 269,079 738,026 Budgetary Fund Balance, June 30 E - $ - $ - E is 313 104 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE PUBLIC SAFETY YEAR ENDED JUNE 30, 2011 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Transfersin Amounts Available for Appropriation Charges to Appropriation (Outflow): Public safety Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 22,880 $ 22,880 $ 22,880 $ - 100 100 169 69 2,000 2,000 2,000 - 24,980 24,980 25,049 69 2,000 2,000 - 2,000 2,000 2,000 - 2,000 $ 22,980 $ 22,980. $ 25,049 $ 2,069 105 « 374 CITY OF LA OUINTA BUDGETARY COMPARISON SCHEDULE ART IN PUBLIC PLACES YEAR ENDED JUNE 30, 2011 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Developer participation Amounts Available for Appropriation Charges to Appropriation (Outflow): Community services Capital outlay Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 893,404 $ 893,404 $ 893,404 $ - 500 3,100 5,909 2,809 30,825 30,825 52,076 21,251 924,729 927,329 951,389 24,060 24,700 - 24,700 15,981 8,719 251,500 251,500 73,869 177,631 - 200,000 200,000 276,200 476,200 89,850 386,350 $ 648,529 $ 451,129 $ 861,539 $ 410,410 N 375 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE SOUTH COAST AIR QUALITY YEAR ENDED JUNE 30, 2011 Budgetary Fund Balance, July 1 Resources (inflows): Intergovernmental Use of money and property Amounts Available for Appropriation Charges to Appropriation (Outflow): Planning and development Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 288,133 $ 288,133 $ 288,133 $ - 53,200 57,124 72,352 15,228 200 300 569 269 341,533 345,557 361,054 15,497 48,900 48,900 56,802 (7,902) 4,300 259,206 239,956 19,250 53,200 308,106 296,758 . 11,348 $ 288,333 $ 37,451 $ 64,296 $ 26,845 107 .,n 376 CITY OF to QUINTA BUDGETARY COMPARISON SCHEDULE AB 939 YEAR ENDED JUNE 30, 2011 Budgetary Fund Balance, July 1 Resources (inflows): Use of money and property Transfers in Amounts Available for Appropriation Charges to Appropriation (Outflow): Planning and development - Capital outlay Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original - Final Amounts (Negative) $ 1,335,058 $ 1,335,058 $ 1,335,058 $ - 5,500 4,600 8,027 3,427 50,000 50,000 - 1,340,558 1,389,658 1,393,085 3,427 187,709 260,209 192,221 67,988 32,100 32,100 - 32,100 - 194,279 125,623 68,656 219,809 486,588 317,844 168,744 $ 1,120,749 $ 903,070 $ 1,075,241 $ 172,171 111M a 371 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE PROPOSITION 1B YEAR ENDED JUNE 30, 2011 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Use of money and property Amounts Available for Appropriation Charges to Appropriation (Outflow): Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) H:11:] 576,220 224,162 (352,058) 1,670 2,105 435 577,890 226,267 (351,623) 577,890 226,267 351,623 577,890 226,267 351,623 .if 378 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE JUSTICE ASSISTANCE GRANT YEAR ENDED JUNE 30, 2011 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Amounts Available for Appropriation Charges to Appropriation (Outflow): Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) 24,500 20,523 20,523 - 24,500 20,523 20,523 - 24,500 20,643 20,523 120 24,500 20,643 20,523 - 120 $ $ (120) $ $ 120 110 319 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE HOUSING AUTHORITY PA NO. 1 YEAR ENDED JUNE 30, 2011 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Miscellaneous Transfers in Proceeds from sale of capital asset Amounts Available for Appropriation Charges to Appropriation (Outflow): Planning and development Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ (1,414) $ (1,414) $ (1,414) $ - 216,000 216,000 251,940 35,940 - - 1,302 1.302 167,075 979,075 781,094 (197,981) - 120,628 120,628 - 381,661 1,314,289 1,153,550 (160,739) 378,600 395,850 224,592 171,258 - 40,000 - 40,000 378,600 435,850 224,592 211,258 $ 3,061 $ 878,439 $ 928,958 $ 50,519 111 a 380 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE HOUSING AUTHORITY PA NO.2 YEAR ENDED JUNE 30, 2011 Budgetary Fund Balance, July 1 Resources (inflows): Intergovernmental Use of money and property Miscellaneous Transfers in Amounts Available for Appropriation Charges to Appropriation (Outflow): Planning and development Debt service: Principal retirement Interest and fiscal charges Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts- (Negative) $ (1,377) $ (1,377) $ (1,377) $ - - 498,200 492,647 (5,553) - 166,900 173,512 6,612 - 4,200 3,185 (1,015) 25,675 534,787 509,112 (25,675) 24,298 1,202,710 1,177,079 (25,631) 23,500 452,800 318,923 133,877 39,313 39,313 - 200,443 200,443 23,500 692,556 558,679 133,877 $ 798 $ 510,154 $ 618,400 $ 108,246 0 381 112 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE LOWIMODERATE INCOME HOUSING PA NO. 1 YEAR ENDED JUNE 30, 2011 Budgetary Fund Balance, July 1 Resources (Inflows): Taxes Use of money and property Miscellaneous Transfers in Proceeds from sale of capital asset Amounts Available for Appropriation Charges to Appropriation (Outflow):. Planning and development Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 9,682,337 $ 9,682,337 $ 9,682,337 $ - 9,912,200 8,802,408 8,798,118 (4,290) 46,800 46,800 42,092 (4,708) - 23,029 54,157 31,128 - 40,000 - (40,000) 150,000 243,222 243,222 - 19,791,337 18,837,796 - 18,819,926 (17,870) 2,671,705 1,839,329 1,628,034 211,295 4,631,684 8,205,277 6,698,698 1,506,579 7,303,389 10,044,606 8,326,732 1,717,874 $12,487,948 $ 8,793,190 $10,493,194 $ 1,700,004 113 It 382 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE CAPITAL IMPROVEMENT YEAR ENDED JUNE 30, 2011 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Developer participation Transfers in Amounts Available for Appropriation Charges to Appropriation (Outflow): Capital outlay Debt service: Principal retirement Interest and fiscal charges Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) - 11.949,626 1,021,859 (10,827,767) 111,255 578,077 159,298 (418,779) (6,939,757) 73,048,514 21,481,447 (51,567,067) (6,828,502) 85,476,217 22,662,604 (62,813,613) 85,149,452 21.180,979 63,968,473 326,765 85,476,217 302,895. 23,870 23,870 (23,870) 21,507,744 63,968,473 $ (6,828,502) $ $ 1,154,860 $ 1,154,860 114 383 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE CIVIC CENTER YEAR ENDED JUNE 30, 2011 Budgetary Fund Balance, July 1 Resources (inflows): Developer participation Transfers in Amounts Available for Appropriation Charges to Appropriation (Outflow): General government Debt service: Interest and fiscal charges Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ (9,833,714) $ (9,833,714) $ (9,833.714) $ - 127,600 127,600 82,191 (45,409) 2,990,000 2,990,000 (9,706,114) (6,716,114) (6,761,523) (45,409) 201,758 201,758 203,798 (2,040) 60,100 60,100 46,712 13,388 261,858 261,858 250,510 11,348 E (9,967,972) E (6,977,972) E (7,012,033) $ (34,061) 115 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE ' 2011 LOWIMOD BOND YEAR ENDED JUNE 30, 2011 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Other debts issued Amounts Available for Appropriation Charges to Appropriation (Outflow): Transfers out Bond discount Other uses 1 Total Charges to Appropriations Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) 12,065 12,065 28,850,000 28,850,000 28,862,065 28,862,065 2,694,381 2,694,381 - - 308,839 (308,839) 643,214 323,375 319,839 3,337,595 3,326,595 11,000 Budgetary Fund Balance, June 30 $ $ 25,524,470 $ 25,535,470 $ 11,000 116 335 CITY OF LA OUINTA BUDGETARY COMPARISON SCHEDULE INFRASTRUCTURE YEAR ENDED JUNE 30, 2011 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Amounts Available for Appropriation Charges to Appropriation (Outflow): Transfers out Total Charges to Appropriations Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 405,039 $ 405,039 $ 405,039 $ - 100 1,450 2,763 1,313 405,139 406,489 407,802 1,313 393,074 - 393,074 393,074 393,074 Budgetary Fund Balance, June 30 $ 405,139 $ 13,415 $ 407,802 $ 394,387 117 tr 386 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE TRANSPORTATION YEAR ENDED JUNE 30, 2011 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Developer participation Miscellaneous Amounts Available for Appropriation Charges to Appropriation (Outflow): Debt service: Interest and fiscal charges Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $4,555,637 $ 4,555,637 $ 4,555,637 $ - 1,700 14,800 27.682 12,882 441,500 341,500 225.362 (116,138) - 90,000 90.000 4,998,837 5,001,937. 4,898,681 (103,256) - - 3,723 (3,723) 430,000 4,645,436 1,401,427 3,244,009 430,000 4,645,436 1,405,150 3,240,286 $4,568,837 $ 356,501 $ 3,493,531 $ 3,137,030 118 .11 387 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE PARKS AND RECREATION YEAR ENDED JUNE 30, 2011 Budgetary Fund Balance, July 1 Resources (inflows): Developer participation Amounts Available for Appropriation Charges to Appropriation (Outflow): Debt service: Interest and fiscal charges Total Charges to Appropriations Budget Amounts Original Final $ (1,417,770) $ (1,417,770) Variance with Final Budget Actual Positive Amounts (Negative) $ (1,417,770) $ - 89,200 89,200 64,235 (24,965) (1,328,570) (1,328,570) (1,353,535) (24,965) 9,800 9,800 7,307 2,493 9,800 9,800 7,307 2,493 Budgetary Fund Balance, June 30 $ (1,338,370) $ (1,338,370) $ 0,360,842) $ (22,472) 119 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE LIBRARY DEVELOPMENT YEAR ENDED JUNE 30, 2011 Budgetary Fund Balance, July 1 Resources (Inflows): Developer participation Amounts Available for Appropriation Charges to Appropriation (Outflow): Debt service: Interest and fiscal charges Total Charges to Appropriations Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ (1,937,311) $ (1,937,311) $ (1,937,311) $ - 35,500 35,500 25,915 (9,585) (1,901,811) (1,901,811) (1,911,396) (9,585) 12,700 12,700 12,383 317 12,700 12,700 12,383 317 Budgetary Fund Balance, June 30 $ (1,914,511) $ (1,914,511) $(1,923,779) b (9,268) 120 u 389 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE COMMUNITY CENTER YEAR ENDED JUNE 30, 2011 Budgetary Fund Balance, July 1 Resources (inflows): Use of money and property Developer participation Amounts Available for Appropriation Charges to Appropriation (Outilow): Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $1,167,652 $ 1,167,652 $ 1,167,652 $ - 5,800 4,200 7,988 3,788 7,400 7,400 5,402 (1,998) 1,180,852 1,179,252 1,181, 042 1,790 $ 1,180,852 $ 1,179,252 $ 1,181,042 $ 1,790 121 390 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE STREET FACILITY YEAR ENDED JUNE 30, 2011 Budgetary Fund Balance, July 1 Resources (Inflows): Developer participation Transfers in Amounts Available for Appropriation Charges to Appropriation (Outflow): Debt service: Interest and fiscal charges Transfers out Total Charges to Appropriations Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ (1,390,419) $ (1,390,419) $ (1,390,419) $ - 17,800 12,800 8,661 (4,139) 2,917 2,917 1,606 (1,311) (1,369,702) (1,374,702) (1,380,152) (5,450) 13,100 13,100 8,126 4,974 641,403 640,903 500 13,100 654,503 649,029 5,474 Budgetary Fund Balance, June 30 $ (1,382,802) $ (2,029,205) $ (2,029,181) $ 24 122 a." 391 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE PARK FACILITY YEAR ENDED JUNE 30, 2011 Budgetary Fund Balance, July 1 Resources (Inflows): Developer participation Amounts Available for Appropriation Charges to Appropriation (Outflow): Transfers out Total Charges to Appropriations Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) 2,200 2,200 1,606 (594) 2,200 2,200 1,606 (594) 2,917 2,917 1,606 1,311 2,917 2,917 1,606 1,311 Budgetary Fund Balance, June 30 $ (717) $ (717) $ - $ 717 III 123 392 CITY OF LA OUINTA BUDGETARY COMPARISON SCHEDULE FIRE FACILITY YEAR ENDED JUNE 30, 2011 - Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ (935,294) $ (935,294) $ (935,294) $ - Resources (Inflows): Developer participation 29,800 20,800 15,604 (5,196) Amounts Available for Appropriation (905,494) (914,494) (919,690) (5,196) Charges to Appropriation (Outflow): Debt service: Interest and fiscal charges 6,000 6,000 4,873 1,127 Total Charges to Appropriations 6,000 6,000 4,873 1,127 Budgetary Fund Balance, June 30 E (911,494) E (920,494) E (924,563) E (4,069) ..11 393 124 CITY OF LA OUINTA BUDGETARY COMPARISON SCHEDULE 2004 LOWIMOD BOND YEAR ENDED JUNE 30, 2011 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 3,425,850 $ 3,425,850 $ 3,425,850 $ - Resources (Inflows): Use of money and property 8,700 8,700 6,429 (2,271) Amounts Available for Appropriation 3,434,550 3,434,550 3,432,279 (2,271) Charges to Appropriation (Outflow): Transfers out - 3,437,765 125,124 3.312,641 Total Charges to Appropriations 3,437,765 125,124 3,312,641 Budgetary Fund Balance, June 30 $ 3,434,550 - $ (3,215) $ 3,307,155 $ 3,310,370 .p 394 125 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE REDEVLOPMENT AGENCY PA NO. 1 - CAPITAL PROJECT YEAR ENDED JUNE 30, 2011 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Developer participation Transfers in Proceeds from sale of capital asset Amounts Available for Appropriation Charges to Appropriation (Outflow): Planning and development Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $43,877,652 $43,877,652 $43,877,652 $ - 38,600 138,600 170,584 31,984 - 250,000 305,455 55,455 5,000,000 - 106,831 106,831 - 4,875,000 4,875,000 48,916,252 49,141,252 49,335,522 194,270 _ 1,088,693 1,027,136 911,302 115,834 4,147,638 47,858,699 25,397.899 22,460,800 5,236,331 48,885,835 26,309,201 22,576,634 $43,679,921 $ 255,417 $ 23,026,321 $ 22,770,904 126 395 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE REDEVLOPMENT AGENCY PA NO.2 - CAPITAL PROJECT YEAR ENDED JUNE 30, 2011 - Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Transfers in Other debts issued Proceeds from sale of capital asset Amounts Available for Appropriation Charges to Appropriation (Outflow): Planning and development Transfers out Bond discount Other uses 1 Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts _ (Negative) $ 3,982,401 $ 3,982,401 $"3,982,401 $ - 11,100 17,660 20,925 3,265 2,000,000 1,276,516 1,276,516 - - 6,000,000 6,000,000 - 3,445,000 3,445,000 5,993,501 14,721,577 14,724,842 3,265 209,461 4,124,661 2,582,602 1,542,059 1,460,154 7,995,408 7,377,748 617,660 - - 86,207 (86,207) - 206,207 108,500 97,707 1,669,615 12,326,276 10,155,057 2,171,219 $ 4,323,886 $ 2,395,301 $ 4,569,785 $ 2,174,484 127 a. 396 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE REDEVELOPMENT AGENCY PA NO. 1 - DEBT SERVICE YEAR ENDED JUNE 30, 2011 Budgetary Fund Balance, July 1 Resources (Inflows): Taxes Use of money and property Transfers in Amounts Available for Appropriation Charges to Appropriation (Outflow): General government Debt service: Principal retirement Interest and fiscal charges Pass -through agreement payments Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive _ Oriamal Final Amounts (Negative) $ (13,187,890) $ (13,187,890) $ (13,187,890) $ _ 39,648,800 35,209,626 35,192,471 (17,155) - -6,600 12,802 6,202 4,438, 934 19,478,126 19,478,126 30,899,844 41,506,462 41,495,509 (10,953) 484,400 5,341,793 5,241,338 100,455 4,147,722 4,147,722 4,147,722 - 8,661,435 8,088,102 8,088,102 - 21,920,827 19,372,337 19,309,866 62,471 8,963,138 3,963.138 3,963,138 44,177,522 40,913,092 40,750,166 162,926 $ (13,277,678) $ 593,370 $ 745,343 $ 151,973 N 397 128 CITY OF LA OUINTA BUDGETARY COMPARISON SCHEDULE - REDEVELOPMENT AGENCY PA NO.2 - DEBT SERVICE YEAR ENDED JUNE 30, 2011 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ (4,914,802) $ (4,914,802) $ (4,914,802) $ - Resources (Inflows): Taxes Use of money and property Transfers in Amounts Available for Appropriation Charges to Appropriation (Outflow): General government Debt service: Principal retirement Interest and fiscal charges Pass -through agreement payments Transfers out Total Charges to Appropriations 17,443,113 14,351,237 19,349,036 4,997,799 - 49,600 47,887 (1,713) 1,951,993 6,235,134 6,255,653 20,519 14,480,304 1517211169 20,737,774 5,016,605 255,100 274,000 215,555 -58,445 125,000 325,000 325,000 - 1,949,772 1,387,803 1,387,803 - 18,935,710 15,999,408 16,297,223 - (297,815) 3,951,993 1,951,993 1,951,993 25,217,575 19,938,204 20,177,574 (239,370) Budgetary Fund Balance, June 30 $(10,737,271) $ (4,217,035) $ 560,200 $ 4,777,235 It 398 129 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE FINANCING AUTHORITY YEAR ENDED JUNE 30, 2011 Budgetary Fund Balance, July 1 Resources (inflows): Charges for services Use of money and property Transfers in Amounts Available for Appropriation Charges to Appropriation (Outflow): General government Debt service: Principal retirement Interest and fiscal charges Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 3,890 $ 3,890 $ . 3,890 $ - 15,800 15,800 6,807 (8,993) 672,525 672,525 672,525 - 5,915,131 8,609,513 8,609,513 6,607,346 9,301,728 9,292,735 (8,993) 12,800 12,800 9,196 3,604 2,160,000 2,160,000 2,160,000 - 4,427,656 4,427,656 4,427,656 - 6,600,456 6,600,456 6,596,852 3,604 $ 6,890 $ 2,701,272 $ 2,695,883 $ (5,389) 130 399 INTERNAL SERVICE FUNDS Internal service funds are used to account for activities involved in rendering services to departments within the City. Costs of materials and services used are accumulated in this fund and charged to the user' departments as such goods are delivered or services rendered. The City of La Quinta has the following Internal Service Funds: Equipment Replacement Fund — used to account for the ultimate replacement of City owned and operated vehicles and equipment Information Technology Fund — used to account for the purchase and replacement of information systems. Park Equipment and Facilities Fund — used to account for the purchase and replacement of City owned park facility infrastructure. it 4,90 131 CITY OF LA QUINTA COMBINING STATEMENT OF NET ASSETS INTERNAL SERVICE FUNDS JUNE 30, 2011 Governmental Activities - Internal Service Funds Park Equipment Information Equipment and Replacement Technology Facilities Totals Assets: Current: Cash and investments Receivables: Accrued interest Total Current Assets Noncurrent Capital assets - net of accumulated depreciation Total Noncurrent Assets Total Assets Liabilities and Net Assets: Liabilities: Current: Accounts payable Accrued liabilities Total Current Liabilities Noncurrent: Accrued compensated absences Total Noncurrent Liabilities 11 Total Liabilities Net Assets: Invested in capital assets, net of related debt Unrestricted Total Net Assets Total Liabilities and Net Assets $ 1,612,086 $ 918,064 $ 700,455 $ 3,230,605 1,151 667 496 2,314 1,613,237 918,731 700,951 3,232,919 930,374 344,180 15,753,428 17,027,982 930,374 344,180 15,753,428 17,027,982 $ 2,543,611 $ 1,262,911 $ 16,454,379 $20,260,901 $ 60,074 $ 12,843 $ 6,969 $ 79,886 - 3,854 3,854 60,074 16,697 6,969 83,740 9,415 - 9,415 9,415 9,415 60,074 26,112 6,969 93,155 930,374 344,180 15,753,428 17,027,982 1,553,163 892,619 693,982 3,139,764 2,483,537 1,236,799 16,447,410 20,167,746 $ 2,543,611 $ 1,262,911 $ 16,454,379 $ 20,260,901 132 tt 401 CITY OF LA OUINTA COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS INTERNAL SERVICE FUNDS YEAR ENDED JUNE 30, 2011 Governmental Activities - Internal Service Funds Park Equipment Information Equipment and - Replacement Technology Facilities Totals Operating Revenues: Sales and service charges Total Operating Revenues Operating Expenses: Salaries and benefits Fuel and oil Maintenance and parts Contract services Software and supplies Other Depredation expense Total Operating Expenses Operating Income (Loss) Nonoperating Revenues (Expenses): Interest revenue Total Nonoperating Revenues(Expenses) Income (Loss) Before Contributions and Transfers Capital contributions Transfers out Changes in Net Assets Net Assets: Beginning of Year End of Fiscal Year $ 27,776 $ 2,295 $ $ 30,071 27,776 2,295 30,071 - 110,790 - 110,790 102,113 - - 102,113 141,828 - - 141,828 14,058 41,047 56,548 111,653 - 135,315 - 135,315 - 16,317 - 16,317 209,142 110,879 472,188 792,209 467,141 414,348 528,736 1,410,225 (439,365) (412,053) (528,736) (1,380,154) 11,383 6,934 4,925 23,242 11,383 6,934 4,926 23,242 (427,982) (405,119) 45,000 (523,811) (1,356,912) 2,144,627 2,189,627 (4,555) (4,555) (382,982) (405,119) 1,616,261 828,160 2,866,519 1,641,918 14,831,149 19,339,586 $ 2,483,537 $ 1,236,799 $ 16,447,410 $ 20,167,746 133 q µ L CITY OF LA QUINTA COMBINING STATEMENT OF CASH FLOWS INTERNAL SERVICE FUNDS YEAR ENDED JUNE 30, 2011 - Governmental Activities - Internal Service Funds Park Equipment Information Equipment Replacement Technology and Facilities Totals Cash Flows from Operating Activities: Cash received from customers and users $ 27,776 $ 2,295 $ - - $ 30,071 Cash paid to suppliers for goods and services (207,166) (259,012) (65,213) (531,391) Cash paid to employees for services - (109,798) (109,798) Net Cash Provided (Used) by Operating Activities (179,390) (366,515) (65,213) (611,118) Cash Flows from Non -Capital Financing Activities: Cash transfers out Net Cash Provided (Used) by Non -Capital Financing Activities Cash Flows from Capital and Related Financing Activities: Acquisition and construction of capital assets Net Cash Provided (Used) by Capital and Related Financing Activities Cash Flows from Investing Activities: Interest received Net Cash Provided (Used) by Investing Activities Net Increase(Decrease)in Cash and Cash Equivalents Cash and Cash Equivalents at Beginning of Year Cash and Cash Equivalents at End of Year Reconciliation of Operating Income to Net Cash Provided (Used) by Operating Activities: Operating income (loss) Adjustments to reconcile operating income (loss) net cash provided (used) by operating activities: Depredation (Increase) decrease in prepaid expense Increase (decrease) in accounts payable Increase (decrease) in accrued liabilities Increase (decrease) in compensated absences Total Adjustments Net Cash Provided (Used) by Operating Activities (4,555) (4,555) - (4,555) (4,555) (5,200) (69,408) - (74,606) (5,200) (69,408) (74,608) 11,564 7,304 5,060 23,928 11,564 7,304 5,060 23,928 (173,026) (428,619) (64,708) (666,353) 1,785,112 1,346,683 765,163 3,896,958 $ 1,612,086 $ 918,064 $ 700,455 $ 3,230,605 $ (439,365) $ (412,053) $ (528,736) $ (1,380,154) 209,142 110,879 472,188 792,209 - 240 - 240 50,833 (67,023) (8,665) (24,855) - 450 450 992 992 259,975 45,538 463,523 769,036 E (179,390) $ (366,515) $ (65,213) $ (611,118) Non -Cash Investing, Capital, and Financing Activities: Capital assets contributed by other funds _ $ 45,000 $ - $ 2,144,627 $ 2,189,627 134 11 403 AGENCYFUNDS Agency funds are used to account for assets held by the City as an agent for individual, private organizations and other governmental units. The agency funds and their purposes are as follows: The City of La Quinta has the following agency funds: Assessment District No. 97-1 and 2001-1 — To account for assessments paid to the City for debt service payments on bond issues used to finance sewer improvements. 135 ' ,t 404 CITY OF LA QUINTA COMBINING BALANCE SHEET ALL AGENCY FUNDS JUNE 30, 2011 Assessment Assessment District No. District No. 97-1 2001-1 Totals Assets: Pooled cash and investments $ 135,326 $ 385,866 $ 521,192 Receivables: Taxes Accrued interest Total Assets Liabilities: Deposits payable Total Liabilities 1,210 12,153 13,363 92 262 354 $ 136,628 $ 398,281 $ 534,909 $ 136,628 $ 398,281 $ 534,909 $ 136,628 $ 398,281 $ 534,909 136 .11 405 CITY OF LA QUINTA COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES ALL AGENCY FUNDS YEAR ENDED JUNE 30, 2011 Assessment District No. 97-1 Assets: Pooled cash and investments Receivables: Taxes Accrued interest Total Assets Liabilities: Deposits payable Total Liabilities Assessment District No. 2001-1 Assets: Pooled cash and investments Receivables: Taxes Accrued interest Total Assets Liabilities: Deposits payable Total Liabilities Totals - All Aaencv Funds Assets: Pooled cash and investments Receivables: Taxes Accrued interest Total Assets Liabilities: Deposits payable Total Liabilities Balance Balance July 1, 2010 Additions Deductions June 30, 2011 $ 149,321 $ 63,765 $ 77,760 $ 135,326 1,419 1,210 1,419 1,210 109 92 109 92 $ 150,849 $ 65,067 $ 79,288 $ 136,628 .$ 150,849 $ 63,539 $ 77,760 $ 136,628 $ 150,849 $ 63,539 $ 77,760 $ 136,628 $ 402,387 $ 203,920 $ 220,441 $ 385,866 12,371 12,153 12,371 12,153 297 262 297 262 $ 415,055 $ 216,335 $ 233,109 $ 398,281 $ 415,055 $ 203,668 $ 220,442 $ 398,281 $ 415,055 $ 203,668 $ 220,442 $ 398,281 $ - 551,708 $ 267,685 $ 298,201 $ 521,192 13,790 13,363 13,790 13,363 406 354 406 354 $ 565,904 $ 281,402 $ 312,397 $ 534,909 $ 565,904 $ 267,207 $ 298,202 $ 534,909 $ 565,904 $ 267,207 $ 298,202 $ 534,909 137 is 406 THIS PAGE INTENTIONALLY LEFT BLANK 401 138 STATISTICAL SECTION This part of the City of La Quinta's comprehensive annual financial report presents detailed information as a context for understanding what the information in the financial statements, note disclosures, and required supplementary information says about the government's overall financial health. Contents Financial Trends Page These schedules contain trend information to help the reader understand how the government's financial performance and well-being have changed over time. 140 Revenue Capacity These schedules obtain information to help the reader assess the government's most significant local revenue source, the property tax. 146 Debt Capacity These schedules present information to help the reader assess the ability of the government's current levels of outstanding debt and the government's ability to issue additional debt in the future. 151 Demographic and Economic Information These schedules offer demographic and economic indicators to help the reader understand the environment within which the government's financial activities that take place. 156 Operating Information These schedules contain service and infrastructure data to help the reader understand how the information in the government's financial report relates to the services the government provides and the activities it performs. 159 a 4na 139 '3',.aw=amas: hinesbE in npYal enact. M d lelabf Jed Relit M U'arn iMO Todl OwemmenM MivlBes Masud Business-rype ..a Inve51eJ in Olvlal asses, Md rdala5 Jed Resta. Urvns T.1 i asinen"....a net aria. Plumy 9averrvrenl: InveslBJ in tapol assets, Md Rla Jed Res6lsbJ UraesTgeO Taal pan., 9o-remaea M assets sauce: CMduwnta CIWO uWWTR Nat Asse60y fmina.. Last Ten Herat Va. (actual Basis al a cc .,) TPBLE 1 Fual Year 2W2 2W3 200e 2MMS 2m N97 2W8 3069 M10 VII $ 195.474.9115 S U5.818.0M $ 249059. W S 233,M1,129 S253659,112 S3M2n,033 S N3,019328 S 323.669,%S S 336A59.272 $ 226.182]52 74.156,691 e0.038,313 M,415.%6 43,421,857 66.159623 49227.8% B6As1189 1M,297.168 M.332.310 107A62126 43.025.905I 48290.M0 45.169.328 60.361021 BB129326 1M,939,577 79602.102 MAM.N1 77187433 91,OMA28 $ 312652.6M $ 314,146.3M $ 3M.W,?W $ 331.144,052 $6M.M8.116 $aMa32,905 S W.7M619 S 525,622.1M S M9.90.525 $ 4W.539.3M $ - $ . $ 41,3M,8W $ 12.075.122 S 42.692.025 S 42.218015 E 12.3.600 S 42879A82 $ 42,491051 (626.69) O.M5M61 12.3MA621 (3,10,5211 13.9324M1 (1M3.M81 14918.9511 $ - E - 5 - $ 40.670188 S a0.b9.526 S Q.MI.W3 $ 39,668,091 S 395WIM 5 M,015,6M $ 37,92.1W S'195.4709I5 $ 225.818,022 S 209,059.5W 5 2)16619]5 $295.63e289 5382912,058 $ 385,191.343 $ 366.316.563 S 379,338)A S 319,218.BM 14.IM,691 60.038313 MA1596fi <3021057 M,159,623 �49222.695 W.I.A. 1.zil.168 W.332,870 101,M2.128 13,025,M 10.2W0W 45,169.328 59.1XAI3 MA837M 1M,551.115 76.53Z98 92,717,527 12.U3,MS 92.WO477 $ 312652.635 S 314,146.335 S 338,GM,2M $ 321.818265 SH5257M2 E496,7H.O S M8.321110 S SM,221,258 S Ss2,995.2W S 518.411.4% lull n 409 CITYOF uQUINTN TABU 2 Cnm9as. Nsl Bsxb Iz9 Ten Fixzl Yun (arrua easy a etmlmulip) Fists Yen 2002 2003 N04 2005 2W6 200] 2008 20M 2010 nil Expades O dbddeMLacfl N..: Genera 9ovemmea $ 3.241,576 $ 3.203.462 5 4.319.]]8 $ 3.585.906 $ 42N,871 $ 6.284.342 3 6953.073 S ]AMIM $ 3a.287,068 S 11,283.358 Pubic WNy 7,5225E 6,547 WS 10256A63 8,512875 9.065.244 12.n4.IW 13472.0M t9,]36941 21274,519 21070,08 Cwnmundy xmms IAt1943 1,R1,825 1,446999 115i,14t 1,4M.M 4,293A53 5,797.116 14,Ma.050 15.9233811 4.735.9W Pbnnirg aM d-dd. ].110.125 19,W3660 ]528,91] 5.1522]9 5106,915 ].]38.40 35,E3.858 ].31],W9 5.173.R 18,716283 Pubic . SAM 239 6.)ebm 6.003.013 9101Y2 10.006,335 10511A74 11,09],526 11,100.8m 12,E6,]26 10.]5]2T9 CMneWonbaeara .ac - 31,324,W4 In1en&on, do term de. 7,791759 8,555.401 9,W9.]]9 15,M5051 15.4M,656 I 163.422 15.SII.M1 15.631.438 ls,mo603 1433.Mg TaalQ dnbdandd a an. ezpenxs 33512,174 4],491.312 N,212.M 43.384]94 461H.Oal 56]19.ill W.lm,o° 76,431897 I04,3156M 112,M765 Bieinadn',eat9vilie9'. frill Course - 1.877291 4.52]146 4,520.173 1161Ml 4,440,N6 4.169]68 4202,274 Tao bub." a]iritla9 eal`an.a I6]].MI 4523.146 4.520173 4,161,58I 4,00.546 4, 169,7W 42WX4 Tao primary pvemmsAewenxs N512,174 474497312 39212009 45262.. 50.652.203 61."9.am 92,927,631 BOfiRH3 10485,350 116M2.0N Pro,a s. G ..srnalastiviees: C6a9m br xn'i es: - General 9wamment 253891 M8.749 33].3)6 445.%3 117A49 W.5W 8,328 25,053 21.439 4I,696 Pubic xlely 2,546,528 2.911,856 4.O ,.l 04]6115 4,16a,206 M%5 15 2.0W.492 1.]]3952 1100.491 Flanni, vM deyalopreedi %5.098 61 t,218 N2,]3] 754.938 I673676 169.643 114211 1Np91 69.391 74.471 Community xrvins 170,1565 205.806 252.6]] M,501 426947 381.%5 374092 275.178 250557 210.151 Pubic. 1316373 1,594.225 1,8U,A33 2,815.703 3.024,379 2.2N,1% 1900.4E 1,3W]02 1,124.W7 1096.11 Operan, galls and mrMONlma 1.6N.255 1,791,01 12%.503 1935.578 3603113 ].]%i95 5,805,W4 10,725.280 15.m36W 13152W2 Cagbl and. ud mMn.-. 11,W242A 601600405 11..,143 18591A23 33.918Wl 4760113t W.MO,419 IOW]210 5,.14311 3151828 raa 9avenanxgal dcu idix Iau9ram revenues 1821N34 12�`5360 20051.m 29233,921 41.732,131 26.918.5]5 60463643 24,493A26 23.M 486 18,]]4,258 Buanassiyp0 ea4vpiy: C6Ypa b snvcaz. GalGwrx - 1.NI.836 3.1M728 3.W.748 3814,233 3366135 3,W.M 3.756615 C.' gran. and cOnlddN- 352.W7 Tdal W amslyde adirilies grgam mw+uea 1091 am 3120.728 3540.748 4, 166.9M 3.360t35 3,5Bu.3 3,756615 Told primaryg ensmenl program revenues 18.212AN 12585.360 20.%10% N.325.757 MrSS2,59 MA59.283 W630.%3 27%I%I 21,489,462 225N6]3 Imn6nuedl (.nuedl (ca ..) (cu'u'u d) (coalnued) (.mea) (continued) (con0nuedl lmmlmredl (.nmd) Net revenues lespenmzl: Cavanvnebaactivities (299.140) 13.911,9521 062.9591 Id.l%, 1W],0]] (M,5) (27,I0407) 11,930111 (W.411136) (93,4W,0] BpaMvds .455 11 .410 (979425 (56W1 (10124 (S.]T ("S,wg Inud. nm laspenwsl 15.29] 13,911953 f1620.9 (14.9m,m6 M.659 I10,780,W1 128MC8 153010482 )) 19,911.1m Genera rermuez am. dun,u; lassos. 3oe.rnrd.ncdadivmea: Taxes PrCgny Was I450.196 1.M,616 2,198.141 2.579245 3679.019 49%O51 6.014 WS 6,653,583 6.278.4M 5.M2,. Tas irnemenl 18,mg, 9 21191832 24A50.N7 24,443,112 35, I SO UP 42.583,031 42,114,893 36.102197 M.3G1.317 32%9.n5 6a4s.e 3.093.508 4-US,Ml 5240.MT 6.]]3566 7,61]0]5 8.896.I16 8AW,213 7219.513 6,9Z?]W ].32].835 Transient aaupmsy id- 3,%7,W3 4,036.M0 4261.I67 kHI.38 5437,Me S.WB.N1 5.E7.M3 4,460467 4.265,438 4.7E,958 F.- dK696 690,544 895.810 I, MAI 1M4A70 1259,985 1)48.W2 1.5332a9 158.5.427 1.%7.B29 Buzlnaa5 emnx laaea 168.798 t86220 191A2 251,618 276.917 307,032 317,01, 265.304 N2223 285.270 pMr Was - 311024 513,934 675.996 11411]] 1,049.mi 672,753 Wf ]05 455089 461,957 4372M Inrasnrenlammo 3.0[6091 1,353,068 1138,505 4.336.050 6.319.5N 1f,854.951 10,230.489 7,381.244 5.362644 4.03.974 Ablw-... in had. unrazo . 1473217 1"K.1 LN39,151 3453642 3740,233 3,291¢55 3803,647 3.M.801 3,714A37 3,SI5,N5 Ga.(bss) an aab dTaPan'aaxls (2139]I - - 3.]1],470 196I.M2 - 5I,346 2T542 23N - Ws¢Ilarmia 692691 513,876 1A09.612 2.N7474 1.W3.093 2052.246 1220,62] 118561 01.936 321 I.564 TnbdO. (41459,6431 ' 11.137.M31 (8]4.6451 Taal emrrenul e]ivdie5 33695.242 M 400 652 42,749.418 12.Gb.IW 66.101226 W,650.535 ]9.%],Wi 68.M7 Said W]6860] W,]MY Busirmssiyx aarvNes: mreamenl viWme - - - - .3 161, 4.310 3074 1,252 2.125 �in(cm) on sda a fJptn..a - - (ORt) - - Tn mu41,137,N3 z 64 41,459,3 113],M3 a.eub TOW emindcdldeaainn. 41A56643 113].]56 876.462 (43.4111 ]0]6 1252 245 Total pdrnarY 9ovammerd 33695242 ]6.aW 652 42.719.418 54.108.]]9 6?239482 a.SW9M n.924.110 68860.6N 64.]69A59 &.]21.363 Cdarpea in M aseL Gwenwendd xuvdcd 18395502 1.468,I 24,498A59 (1,500.737I 61.71M.W3 50.6893W 52265.114 16,919.485 (15,642,SM) (M.Ib26% Bunna"peadiMiec 40,674,168 IM4.6621 (,wm 16380721 (1069N]I (583,S (N].5341 'T., pimaryl -dndm S 18.395.502 S 1,468,TW S 24 A90A59 S 39, 173,451 S 67.W.141 $ W.]0559] E 51.V7.042 $ 15850140 S(16,2260491 S129,W3.8031 T6ebenserwa5M.nd8g moanimp omenlafrar we bM En"im Fund. source: Cdy a la Ouinla 141 11 410 CrtYC MNTA T.3 crmlgaamxtl •seu-Gwwmisrainmaas Iaa rtllre,al rear , I ael0asatla�.w9g1 mr a ffi N4i iBf 2� D106 2LgZ 29Vfl - 29@' N14 Pll fia GerrN p3wlmm f S 3.W.W5 f f J,5%.&6 S 1,2H,2U S S 6.9530]] f ?&19..1 f 312M,519 f 1t,28j350 PWic salary IM.516 L523.SR 0=460 0.512015 9.%5.2N q]2UO3 'I21"m 13,U3.036 19,]]B.dt 2yZ]1,519 21,735. 0 Cpmpya/arv[aa 1e10,d3 IXIN5 I.W.B25 C..Ifi] 1.1S1.1S.M239 1.S.M2 33 I, Zd9,Is3 5.]9?Itfi u.0p0.650 Is.173.9 1,135,961 Wwgala MulY.ymert ],110.125 16,195.759 1.1 .% ],526,9i1 5,1`i2239 5.&C 915 ],511A. ]5,3YJ,fi5fi 1,J1]d9 5.1]3,326 18,151,M qt{c pYy fiA312A 6.185.]59 fi%J,013 9.Ib.582 IO,LW.335 10, 511,0]a K.U. 11,190.8]] 1?32fi,]S f0.15].2 CauWonbals a9e�u+ 3t,331.061 WweambgJsm eW 7,A1759 0555A01 9,212,i19 t5205M1 15/9/855 15,522.N1 15330.003 Talaly unnemlatliitiuegelbes ]3.51?111 11<9].3t2 39213.N3 1].Y1191 1G.129,051 M719IR 58.1t9.i11 %,I%.050 M131A3B R.131,091 1d ]15622 114,353.359 112239. ]65 2239165 Prppam nwnei $BtlPs b swees: tarsal pvvwnnea 290,I19 ]31.3i6 N5663 11?d9 09,5b 9]20 31.0.J9 11.3N pWcvlery 25N.520 .,M 2.9 1d1.621 1.130.115 <, 1682W 2,W5�5AS 3,311.192 73.M2 1,]]3.%2 1.100,191 1,pN,399 Lommruivymvtes 20S&6 s., 252.73? 252,50 128.d] 381%5 -J11,992 25.1I8 359.ml 210A71 pHravp yq Jenb9med 565098 565,098 Bt1,2]B ]N.93B 1,813.818 189,d] t 6B.391 1�111 pdy as0s 1...213 813,993 1,01],593 ?015.10J 3,02IM 2,2N.1% W,431 1.909A3] .702 1.]d.)02 1.W. 1 CVyyrgyarts ytl wrui6u9x¢ 1.h .255 IA1,225 1,]%,59] 1.9]5.5]6 3918,1i] 3.WI,135 5.9JS.B51 10,135280 15.974,311 3.15Z f2,152912 Caplalparla aM mvMrtns 11.%iAN 51MI31 S.t80.105 4.W3,tU t0,591A2J 33,918,%t t].Ep1 t9 50.090A19 tOd].Z]0 5.911,]tt 3,157.028 T. rp.TmieraalaWAes I+War�rme^�e 18212/N 12585,360 20.mlam N2ll921 11.M 131 2691B.53S fO.163613 24,193.026 239d 10.171,250 Ntl govam �eren<a lerpernesl II5.... (31.91r9521 (1B250.9591 I111'A,BI]I 1fi030]] YAD211]6 91.]921d1 1514H.d11 (80,1111]61 (9IM.-11 ctlwd n...ema aea dew wry.: a m same: n� PrcpMyNvs 1i50,1% 1,%0.616 2.19&111 2..N5 ]fi]909 1,%00 BA11 .53 1BB922 31, 331 �U3.112 ]S.5 12.31 1A.3 j.2 3.%,317 ]25,.12,353 103,566 1.U5,Wl 5.A31 fi]]6 7.03.05 0.M,716 8,492213 1219513 6,9.00 1.M,. a¢wlala [u yeieeau 1%1W3 1..% 1 M010 t SAV230 SNB.ml UBA] �65A0 4.731. 851,896 8%.N 1185w, tW,10 1r1.,d rg3,N9 1,505121 t,ml,m r'.ryn'ysmSe 1 ml 10,79 2 f91062 118 2I6911 A7.032 ]1]1 28Sd 22.223 285.270 31101 Sll9. I,.11]] Id9]b 873,153 155,0 N1.957 131,23 alrtIeaaYmnvsrv�lnd lev1A Mi(m`m]f8gaTSiaIpmmnYwWbl 11 M15, E,13d3 1033 3.291055 3,B3b] ] 35�5,395 ln 3,M,097 13S.m I.M.505 1,3050 6319592 10.20A89 ], 12N 5.Wv6 4,N3.911 t'vr.wncmseeJelppmrssdO�. NAmyCas Q1391) 3111,110 1%1292 57.3fi 21,X3 2,I10 - yyelypun fi92,991 51 ].6I6 1,109,813 31811.E 1. i10fi2] i185fi] 1]].936 ?211 %1 iravlen 14W.I 112A59136 IV.20 11.131.2031 IBi�b51 idalglvmnerd xrMees ]36%,212 38.103,853 - 12719410 t2.650,1]8 %.t01 726 BO.h1U.53fi I9 %1.521 60.85I,558 81,1d.f0] b,I25.b8 Clargesn Massete- 9awrunuVyac1w11es 5 1693950502 f 14BB,7W f 21,190.159 f (I YA.1]]I f 670Id,803 9 $O.BB9%0 f 529265.111 f 16.919,N5 f I15 W2,5231 f (29119.%91 9mer:. cavdfial „ . 411 142 CRY OF LA QUINTA Changes in Net Assets - Business -type Activities Last Seven Fiscal Years (accrual basis of accounting) TABLE 4 Fiscal Year 2005 2006 2007 2008 2009 2010 2011 Expenses: Golf Course 1.877.291 ° 4.523,146 4,520,173 4.761.581 4.440.546 4,169,768 4.202,274 Total business -type activities expenses 1.877.291 4,523.146 4,520,173 4.761.581 4.440,546 4.169.768 4.202.274 Program revenues: Charges for services: Golf Course 1,091.836 ° 3,120,728 3.540.748 3.814.233 3,368,135 3,584.996 3.756.615 Capital grants and contributions _ - - - 352.687 - - - Total business -type activities program revenues 1.091,836 3,120,728 3,540.748 4.166,920 3,368,135 3.584.996 3,756.615 Net revenues(expenses) (785,455) (1,402.418) (979.425) (594.661) (1,072,411) (684.772) (445,659) General revenues and other changes in net assets: Investment income - 553 1.817 4,310 3.074 1.252 2.125 Gain (loss) on sale of capital assets - - - - - (47,721) - - - Transfers - 164,190 874,645 - - - - Capital contributions ' 41,459,643 973,013 979,425 - - - - Total business -type activities 41,459,643 1,137,756 1,855,887 (43,411) 3,074 1.252 2,125 Changes in net assets - business -type activities 40,674,188 (264,662) 876,462 (638,072) (1,069,337) (583,520) (443,534) The City of La Quin a implemented the business type activities in FY ' The transfer was for land 8 golf course improvements transferred to the Enterprise Fund. 2 This was the first full year of operations for the Golf Course Source: City of La Guinta 143 cmoF In Ggvlin Fwq 6aN.ad' rmnedal FUMe - M9 im F. Years Immre6adud Mee dacca,nlbgl TmB 5 Fiscal Year N91 2fs2 2941 ip@4 N9i Z]➢5 299L 2049 tV99 241ff 24L1 Gererp 1uM: IbnWa^5ada: PnpaE wds f 21I,O65 3 }NABS S 17.515 S 292A16 $ W].9]1 f 503.6d2 3 11.774 3 10601 f 12<M S 9.Ok1 $ D20 Nr resa I I�dB N 0.M 8.]30.000 NpyaMb m pEwrcesb Lyrlurtla 11 AI2.9N 4,531A90 31P81]II f82M.063 ]19M659 23.305.903 2],59],3M d5.3W.966 d6,1]].693 57,891,611 15,3]).%7 Uxpsib ].I]S 149.5I8 fA]] 3d6,B59 5.90] 4A25 9,B30 9,0]0 9,961 ResaiciaE lrc Oed seine 1.BW.OW - - - - - - - - - 169.631 CwnmiSel. Enegeaymam 9.119,165 9,106,8W 10,53321p 1f,915.000 150fi1.9I 1fi,9p5,]Bfi 18,II2,524 19.651824 10101.9dB lI2M,059 11258.095 Paslnf emsMMaM Cerefds - - 1159,059 1150.059 5.'. f0A]). dB2,)18 2,100.W 2.1N.M5 E Ensalmdpu�pses 100.9,W0 ):A.000 SOO.OW 350.W0 Mry 11.901 @vrvnt6n lapnM d61,072 d.961.0]3 2327,430 1,911,131 aesynm (:mtiuvg alID� 1A89.687 B] 2251 3,B35,H] ],dBS,Ml 1,555.176 L]M.d91 U 13.958470 IB.]95A60 16,0M.6a31 573 1].5]9d]9 8214, 32.]d1.N5 M5 30A23,]15 1].525.]M TdY gBneNlunC ,n.M 3 35fi2d,d]0 f 10,0]9,fi0J f d],fiBd fiO3 S Sf.]05236 630MW $ 63.92fi.96] 76.269,124 $ ]6.2fi9,13d 1 Bs.fid0,530 S 93.152.019 07190.001 10],1B1,]3] 5 92.0]0,116 93,100,ddd 5 93PBt550 Mpw� cnvgorMnnmW 1uMs. IMepvMaEM: mC $ 3.515 S $ - S - S - $ 7.981 $ 3,91I S 5.353 f 19,193 f 7.110 S 10.563 L.W LaM MlOfar mpe 3.551.0m 2.1]6.111 3.3M.158 3,111027 2,11259] 2823W3 20]6,O13 2.019,]09 mm-bars MnnasboOwrNNs SSLOb 12N86] 3.811.8. ].811.8]d 5.]]B.ISB ],061010 i,]65.09] 18235d3 dA02St3 4,Ofi]A1. p21.119 dS]0.ifi8 4,%9.111 d,%9.1M Gpaib 1BS,OW - t}t0 - - - I,Sb 6,d00 B.OW ReIDknO Plan� eM 6ewblxnedpi fiM9,5$2 8,150.]0] 1.903.4M 1,SIB,M3 i6.1M"1 2fi.113,191 15.39],al$ 21.906.119 35.245,468 ]I,018,852 3d,Ol9 Pudcspely ]3N9 I3$55 a0109 BA13 15a115 Id3866 ISJ,815 198.Bd3 3d5,d68 d8.853 GmmuMy seines W5M ,3,W7573 tQ1.9" 996,B1d 1A 2.M9.2a5 9.466A85 - 12.3143?5".878 11..5. 11.38],BJI 1f,8]S.dl] 0,,]6d 10,3a8Ata Pudcwb d01,981 PV00 59 d095]a 2wA01 d12.917 106.BTB ].5%.6m aa0,])t J9fi.355 Gpfd P�pjep5 %9.2 38.959,W 52.ad5.M 131,BMa52 99,6M,f05 66135,066 6M.275 69.826.235 S5.SS6,BM 53,123856 59,111.106' . CeW anm 9939 4,995.M6 U73.521 21]3.SBB d.W].12J d,805,101 10288,91] 10108 d9d 31.b8120 5.03dfi]5 5,d90,M0 3.B90 4.00]438 Acs9ne8'. CwNeirgaPo upnsluna 2" UremgMe. O,791,6W1 18,115A511 (10.403.455) 120.3dd1]61 118,501,3G51 17,133,2301 P.8N BMI (1965].1 ]91 1193]9,02)1 1336269071 (1]250.3991 Talal Md 9swm-W Nw S]1]d5523 5U.416.455 S57,973.112 S1253M.d5d 3113.611817 $139.228955 $117.]63135 595]]3146 $M.101W S69,101978 SIW2WAfi3 its meaw-pmaN,.-W d Ne ssuary d ne 20]d Fi ,GUSw EeWs M Fed YMr 2009-2010, M Cry mpemenbC GA50 5d �M' Y� cMngeC Its repwl'ng reglrtemenk fn nM Elan-bne(nancul.Wn . Tn. Uae McLeen u0M1e0braMdIts mpxld G0.5 MaM, Fv Year 2001M10. MI nm qu, wars. TM unease waa ninarry 6n wadld5v svunw d 6 M I I F'nam 3wl6wry punts. 6 CMpffa Wits 144 rw 4 1 J Cm(XLAQUWTA _ Tne1F6 Changes in Find Balanced of Covemmerlal Fulls tew Ten F—I Yes, (madded ravel eazi, 0apmwd1) Fl cel Year 2W2 M3 2004 2C05 2m 290] 2122 ZM- Nil Rev T.. S 43,01101 $ W.JM.811 S M.W10W S 68,175,M7 $ 89,704,97 $ 100,10.324 S 105.870,933 $ W.816,072 6 93.631,918 $ M.499A57 essessmeam 757,619 T80.259 816.045 825,292 818.526 877,191 908229 927516 9 .639 9560,8 l.imea ..,,,snag 1557.691 1M,127 3,096,145 3226.167 5.145AW 2.700,082 2,107.035 871,167 472,4W 50,071 lmdry emmwhl % W.451 7,194,521 11.8M.627 10242.876 18,585.08 14,W3,9I1 15.M2,135 18.679.3% 19.03.OM 19. M.643 CbargOd fen servims 1,757,744 2.W2.I59 2.619570 3.402.642 3367,989 I.W1.794 1.334.06D 673.]]9 484p43 W1.410 Use of money and populy 5.1m.398 4463219 4.861220 9,7963M 12,67IM2 14.5114,M0 12,874,9M 7,040646 5.3W.679 4,670.M Contni - - - - - 37,e43.1% 240591 395.823 327,751 U alw, ,lvNciP. 2.M.647 3.021245 5.718.073 5.091.156 12.673,44o 5.310.440 5,537,991 2.263,785 273.739 WSM5 MidplUrean 59e,197 4B .777 1.359.539 528,901 637,054 612.353 629,C11 T26,185 6W,342 319,Tfi3 Tmal avenues M.MT.6]0 T0.551,T18 86.623.61] 102290.699 103,COf,516 160.922203 183288.9T0 131116396 12106e,6FB 115.T12668 EspeMNaes Curtml S al gavemmea 3,161596 3,W,407 4.M,376 3.970.921 4.W.954 6,IW.699 7.367.1. 72 .436 30,M.W 10.80.5.519 PWa,WgY 16103W 8.344p29 9.672108 12,36e583 1]02916] 15.6 .493 17.151.]]5 18.946.856 20116,9M 19.BM.3M Penang and devNcgmenl 10,a3,37I 7,8p4,291 7,480,e21 5,719.373 5.847.%3 28.930.1P M.374,160 7261.05 6028,492 S.460.e20 f nmurvly a. l.WT.837 %3.961 1,025,397 1.104.509 1248,3N 4,027,302 5338,I57 4.699,985 62M,6M 4,147.758 pibll[wvnas 2.897.312 3.6M,OW 4.5 ,M9 6,2W.769 6.987,014 6,7SS.W] 6W3.194 6.324,055 6.863,087 4,WB.WO Capital iindf. s 9.342.970 16.057,578 43,331,919 40,012.387 25.445.5W 36.4M,417 82883.317 32,363,859 14,514.910 21,287,P5 Dent service Pnna,al anrment 11,40407 2.931,952 3,610.536 3193.660 4,777,748 5.517,940 5.M9.311 6.319.5W 6,616.412 7,011261 I.. ad fidwl cadged 7,017,016 9.469.314 13.961)21 14,3555]] 15,551.612 15.059,9]] 15,424.708 15.W.599 15357,960 15.037.919 Paymelt to naq asa0w - - 1591,107 Payments inter wo vvsgn[algae 13,W9.166 1],5611194 21 US 147 25.756321 35958,M 36,499.575 42,%9.023 424M,670 38.710.894 35,W?.009 food awmandb re, anion Ides onnile d; linee.l espWiaaM Omar 6nai soema (mad) I-- id ae allra0m. Issianne d.. owned T.Per .Mst esvw' Tamfers m TenM gMrdeG[s issued Copses leased Ppmis bsn saw of wpldl asaels Total other financing es (used) Not aerga in 6N balances Deed service as a noid .diw egcndiWms Swam: Ca, df u dine 114,913,0]4 70.192,981 110.757W3 1132KIW 113,4W,227 155240.00] 199.069.689 140,9M,004 IQ 634 W7 127,072173 (49.9M.3931 WI737 (221311ao (ID 993,4011 M.911209 I1431]]041 115780,7191 (9.7W.d891 (M711 3391 01299,MS 88.000.000 - 26.4CO.CW 90 NOOW (19.655. 64255.590 23,8072W 154.613.652W2 (65,255.5 W) 123,BB7,2561 1154,61 ].6 W 1 146603 49248081 35,628,335 W.951.576 BB,fi,4.W 40,502.929 30.306,372 61651.034 (49.246081) (35.992,525) (60.956576) (8).342.608) (40527 9W) (28.093.365) (61.65209) - 2.332I52 - - 182,OW S.SW295 8209.3% 124,W7 158.W1 87146.W3 %445,OW SW295 8.045.2 124,037 1,602229 2.30],]51 1493.007 43538.405 S 37.M.M7 S 361]3] S 74,310.891 $ (2.42),I06I S 37956,495 3 (14,193.68]I S (14,1]66W1 S 0,346]3]I $ (19.2%.3321 $ R.DB.9M 542% 435% 579 62D14 655% 145 610% 41.1% 590% ,t 476% 530% 414 CITY OF LA QUINTA TABLE 7 Assessed Value and Estimated Actual Value of Taxable Property Last Ten Fiscal Years (in dollars) Entire City (including Redevelopment Agency) Fiscal Year Taxable Ended Less: Assessed Direct June 30 Secured Unsecured Exemptions Value Perent Change 2002 3,162,945,116 30,599.753 (50,149,068) 3,143,395,801 18.87% 2003 3,789,678,041 32,607,713 (54,726,303) 3,767,559,451 19.86% 2004 5,412,382,710 40,940,877 (95,420,075) 5,357,903,512 42.21% 2005 6,289,493,552 44,014,548 (113,037,003) 6,220,471,097 16.10% 2006 7,856,383,375 72,554,357 (115,071,146) 7,813,866,586 25.62% 2007 9.986;151,525 88,740,840 (99,245,721) 9,975,646,644 27.67% 2008 11,854,669,637 101,433,002 (89,688,505) 11,866,414,134 18.95% 2009 12,410,626,893 113,185,065 (107,777,195) 12,416,034,763 4.63% 2010 11,742,665,902 121,272,880 (110,752,890) 11,753,185,892 -5.34% 2011 10,913,083,169 118,972,704 (161,265,140) 10,870,790,733 -7.51% NOTE: In 1978 the voters of the State of California passed Proposition 13 which limited property taxes to a total maximum rate of 1% based upon the assessed value of the property being taxed. Each year, the assessed value of property may be increased by an "inflation factor" (limited to a maximum increase of 2%). With few exceptions, property is only re- assessed at the time that it is sold to a new owner. At that point, the new assessed value is reassessed at the purchase price of the property sold. The assessed valuation data shown above represents the only data currently available with respect to the actual market value of taxable property and is subject to the limitations described above. Source: County of Riverside Auditor -Controller 146 it415 CITY OF LA QUINTA TABLE 8 Assessed Value and Estimated Actual Value of Taxable Property - Redevelopment Agency Last Six Fiscal Years (in dollars) Redevelopment Agency Project Area 1 Fiscal Year Taxable Ended Less: Assessed Base Taxable June 30 Secured Unsecured Exemptions Value Year Increment 2006 $ 3,962,433,928 $ 29,248,534 $ (35,653,495) $ 3,956,028,967 $ 199,398,233 $ 3.756.630,734 2007 4,789,836,901 34,084,343 (36,081,051) 4,787,840,193 199,398,233 4.588.441,960 2008 5.223.508,114 34,250,061 (36,913,004) 5,220,845,171 199,398,233 5,021,446,938 2009 5,259,271,091. 31,678,492 (36,844,457) 5,254,105,126 199,398,233 5,054,706,863 2010 4,925,639.242 36,169,030 (36,077,902) 4,925,730,370 199,398,233 4,726,332,137 2011 4,527,126,186 35,335,685 (35,822,516) 4,526,639,355 199,398,233 4,327,241,122 Redevelopment Agency Project Area 2 Fiscal Year Taxable Ended Less: Assessed Base Taxable June 30 Secured Unsecured Exemptions Value Year Increment 2006 $ 2,132,426,502 $ 32,999,788 $ (54,125,422) $ 2,111,300,868 $ 95,182,755 $ 2,016,118,113 2007 2,434,082,787 42,914,862 (53,144,959) 2,423,852,690 95,182,755 2,328,669,935 2008 2,764,306,278 50,616,017 (40,774,044) 2,774,148,251 95,182,755 2,678,965,496 2009 2.843,981,136 62,180,440 (57,076,727) 2,849,084,849 95,182,755 2,753.902,094 2010 2,641,339,455 66,270,232 (60,340,787) 2,647,268.900 95,182.755 2,552,086,145 2011 2,522,266,207 60,448,173 (110,797,044) 2,471,917,336 95,182,755 2,376,734,581 Source: County of Riverside Auditor -Controller Note: The information was first presented in Fiscal Year 2006. 416 147 a::�:.Om. o— p� pmm ➢— o— o— ..Io -1., .,I,. „ o— pm,. v, » pal, o— o—I .,., o." 0." pm„ —1. -„ pI, m pmm p. p m o.. %„ p omm porn o.00m d 9mn n mn . .mp pm. pm,p pmm 0.1 p pm» pmm .. m m o m ➢%% p m p m pm%„p pp,no.. ppl.. .m. ➢nm m .�» pmm m o m oo� aom a9� eo;� od ao;: o°� o° a m o° apt opm o.. oaf w ➢ m p , qm p m pmm 1. pmm pp,m 9m m„ o m � pmm pmm m,p m,p m�.� ._.9.mn mm pm ➢m. mm p m dmm pmm p%% ➢%% ➢%% 0. 0. pmn mm % mm % �d. nm pnm pm„ p m pmm o. mm pmm p� o— p m, .—I � pmm p m mm m CV.Yq�m 00131 00133 Op131 g01.3 00113 pgvl OgiS, q%A OOIA 001f3 0➢111 g0113 ➢➢I'd 0➢IN 0%tl Odl.l q%.I g01.f o.�q pmaz mvw, omoh atow, oAWS pmw, amps, mao,i oNM °Ntm OAm, uom[ —1. 0— .-,. —1. —1.. —1. µau6.n CanMlx W.a.m G.hc..a[mvn R,am. Cn[w [aysi oagmi oo,[, 0m11 ow„ oo . oms omw pm. paw OpM, oon. Oo,ss 091» `�sw[uaaw�m�wPw owi oalV Oa.N Oow Orcm Dean 00.» 0— 0»m 0o.0 0mw p.mw pout O.oY3 Oow Oow pmw open vanwOsbmi.cn Pun es.lam� 4Pm< u W.0 ,urpmmdnp.. Pa uwi �n., ,.n Im.x 11m1 fa, I.,, 1". , „w I..,I 1m I.Y 1I671 1.W NOTE , _e;m m, ➢.. awwn �. m.a.l qpN r...wm� a. a.a Nm. rz„ IwWKtle balMtlu4.eowinbmi,Ne�.gm prvllMmih. vuEin Irv. tvryaxa�.mwm,.au�,nab .w �W OAOw wnesl p w tvs� IM'.nsw. A[ato.vva aaos+mn.as nwbf mG..n..�r+am. u,a. ➢.un.am pp.,.nm aTwtltan[yarvNmm.mw ..��ueum nV+Pav cmm+...a[awea mvnwry rovnm ' ov�ms za..m ym [vgaum ry mn ws.,n..wn.m v is wpm �. [ud .m mA 148 0 4]_l Taxpayer KSL Desert Resort, Inc TO Desert Development MSR Resort Golf Course East of Madison LLC Coral Option I LLC Inland American La Quinta Pavilion WRM La Quinta Griffin Ranch Village Resort NO La Quinta Partners Quarry at La Quinta Eagle Hardware and Garden Inc. RJT Homes M & H Realty Partnership II Mery Griffin Living Trust Walmart Stores Landaqlnc. Capstone Golf West CITY OF LA QUINTA Principal Property Taxpayers Current Year and Nine Years Ago (in dollars) TABLE 10 2011 2002 Percent of Percent of Total City Total City Taxable Taxable Taxable Taxable Assessed Assessed Assessed Assessed Value Rank Value Value Rank Value $ 144,680,362 1 1.33% 105,099,843 2 0.97% 71,369.895 3 0,66% 63,614.331 4 0.59% 42.259,153 5 0.39% 42.230,554 6 0.39% 37,689,411 7 0.32 % 36,725,785 8 0.34% 34,403,510 9 0.32% 31,884,196 10 0.29% $ 609,957,040 NOTE :The amounts shown above include assessed value data for both the City and the Redevelopment Agency. Source: HdL Coren & Cone 5.60% $ 222,149,917 29,836.141 20,974.081 20,207,818 16,212,028 13.766,889 13,301.949 13,126,931 12,831,133 12.107.513 $ 374,514,400 1 2 3 4 5 6 7 8 9 10 7.07 % 0.95% 0.67% 0.64% 0.52 % 0.44% 0.42% 0.42%. 0.41 % 0.39 % 11_54 149 418 CITY OF LA OUINTA TABLE 11 Property Tax Levies and Collections Last Six Fiscal Years ( in dollars) Collected within the Fiscal Taxes Levied Fiscal Year of Levy Collections in Total Collections to Date Year Ended for the Percent Subsequent Percent June 30 Fiscal Year Amount of Levy Years Amount of Levy 2006 $ 61,420,601 $ 73,097,362 119.01% $ 2,092,062 $ 75,189,424 122.42% 2007 74,170,170 83,797,365 112.98% 1,802,076 85,599,441 115.41% 2008 83,018,429 87,804,912 105.77% 3,216,547 91,021,459 109.64% 2009 83,934,188 86,721,572 103.32% 1,471,940 88,193,512 105.07% 2010 78,621,410 80,651,874 102.58% 434,643 81,086,517 103.14% 2011 72,735.079 74,047,640 101.80% 259,209 74,306,849 102.16% NOTE: The amounts presented include City property taxes and Redevelopment Agency tax increment. This schedule also includes amounts collected by the City and Redevelopment Agency that were passed -through to other agencies. Note: The information was first presented in Fiscal Year 2006. Source: County of Riverside Auditor Controller's Office 150 ,r 419 aWO I QUNTA FABLE 12 Raba 0Oegmgb9O WTYW uN ra Fgey vex p. ad1x1 Fist' Yu EtlM RwIYv 6be1 Fiv's'YgrFMN Rsul Year FatleS FlauIYw FNeI Fby Ym EMb FYp1YV Fibtl f1v&YGrE1tlN F¢fJ Yax FabN Final Yet' E/yy 3002 =3 2. 2. 2C1p 2(pi $IXb 2.0 A10 2q1 (n.'nniMl ayAOm RtinWlsniN agavnvtl 5 530.311 $ "U" 5 aMlll S 3)6,311 S 328111 5 2IB,111 5 ne.311 S 1]0,311 S 128.111 $ - fanpmulal.W+mm aY1,19] a63,Mp ifi,553 y9.020 fiq.2W 1X 055 823y) 919.IW 1003A01 985.921 C38YIse Ia9,189 1a.50] lull USwlmiO I51,]y ]a l,lll ]M,a60 FmWea Ss`Ypi L°a^ B1 1330ASB 1.503A3J ryY6\Lef StlWpG POCuenertrtbbKCCeOwWliOpdYedIaa C.MR 1b,$Y 6,651..117 ;,9].] ) ap31..110 3,,6I5,..]]1 2A,.,.,S .12W 11,.$05002.pA 2..,M $,IOp 200.W0 'Aa.m 1.IO.W "now ]II nRVmaus9l ]a3,12] g0B I.A. 174,8 Ta�MrceO-n Boils t' 1.)M 1N]],N Ia2.,51..8 ,.... ,. ... . ,. I10255.0. 13al.92S5K M1aus P2 M.I.I. 5.9SW . 580W NLy.ft e],9,] B)$W 0$,89.1 81.1..WW0 20111rcallyey llseyse BmBs BAW,WO WYN911ereReaue Baba ),<]S.WO 1.I W,OW 8090.W0 651S,WO 01a;W0 5900,Wp S.SSO.U]0 5.1fi0.W0 a.1WOW TI.O,OW UbmaBetl Pimatl aW lawam CWs - (0l]S]01 0)1.2101 (q 1.W] 1 (001.9g1 I188,8011 1...... ]YJ) T. y 166,69$,3]9 Ifi].W481) $Ss,3$0.900 2•A.I16,aW 351.H].001 $a5, 1><A53 2]9.W]]30 3M.2IB.IJO 329,)B1,P2 351$%131 BUYms ryW aCbi4v CYal Leave WI111 1090 W2 9$S,gO 801 q8 385211 yyl 29A 09] !W B'lsnesi M14e ac0N0a WI.a1] 1,WO.W$ 825,g0 601.g6 305,31> S6 U1 2q.W7 T.. Emry1✓ 1m1x { IEBA92zA S 163.J.6]] S 2513A, S 351,519.8]) $ M,XT,606 S 21 SW)q S NO,Wa,218 S 236MI357 S 329.835915 t 257,5 A26 RWJbkn541e CganmsilMFeiam lava 20.)IS A. 32,522 38.115 30,N0 IMniEadlbntlNEa 11.121 14,9N 15.912 IIM4 I.J. s9xmtlNE9mne (2) (21 RI 6 (21 S M. S FomYyena aerimtllname 9) (z) RI .2WW% 2.a'% LMa Fv CspY S 5.W5 S 5H3 S 1,U0 t 8959 S 6.W3 S Nm¢- Ma1s �gal8b9 Ne CiNs wltivaYq Oml m Oe bnM n Ne rcees b M fiuuN alnlwmis. "I llglaa YAre WlsnsMbIM2W{ Wm Re�xb Bpysx maEe M1on Ralctlgniml Agea.Yy 162 Wv 8 mwb&e mmq W Mxgil bMn�aKm mlvieyef pY bFaW Ves 20W 151 t1,W2 U.. 4ll]0 M.421 1". M.l ]6 N.OW 2". 23.a69 23520 6I,151 S 14.1m S I6]2] s W.Ir t I.Al. IB O<% 1530% 1453% 1068% IO 4a% 6.W1 S S,W2 { S.. S 5,174 { 6AW 0 CITY OF LA QUINTA TABLE13 Ratio of General Bonded Debt Outstanding Last Ten Fiscal Years (In Dollars) Outstanding General Bonded Debt Fiscal Year City Hall Lease Tax Percent of Per Ended Lease Local Agency Allocation Assessed Median June 30 Obligation Revenue Bonds ' Bonds Total Value' Household Income 2002 $ 7,475,000 $ - $ 147,199,836 $ 154,674,836 4.92% s 2 2003 7,190,000 - 145,578,164 152.768,164 4.05% 2 2004 6,890,000 87,924,343 148,832,628 243,646,971 4.55% 2 2005 6,575,000 87,947,058 146,493,659 241,015,717 3.87% 2 2006 6.245,000 89,265,000 147,915,000 243,425,000 3.12% 3,694 2007 5,900,000 87,745,000 145,170,000 238,815,000 2.39% 3,525 2008 5,540,000 86,175,000 142,265,000 233,980,000 1.97% 3.133 2009 5,160,000 84,560,000 139,190,000 228,910,000 1.84% 3,003 2010 -4,760,000 82,890,000 135,935,000 223,585,000 1.90% 2,481 2011 4,340,000 110,000,000 138,480,000 252,820,000 2.33% 2,421 General bonded debt is debt payable with governmental fund resources and general obligation bonds recorded in enterprise funds (of which, the City has none). ' Assessed value has been used because the actual value of taxable property is not readily available in the State of California. 2 Information not collected prior to Fiscal Year 2006 Source: City of La Quinta 152 0 421 CITY OF LA QUINTA Direct and Overlapping Debt June 30, 2011 City Assessed Valuation Redevelopment Agency Incremental Valuation Total Assessed Valuation Source: Riverside County Auditor Controller Overlapping Debt Repaid with Property Taxes And Assessments: Desert Community College District Coachella Valley Unified School District Desert Sands Unified School District (DSUSD) Coachella Valley County Water District I.D. No. 55 Coachella Valley County Water District I.D. No. 58 - DSUSD Community Facilities District No. 1 - City of La Quinta 1915 Act Bonds Coachella Valley Water District Assessment District No. 68 Total overlapping debt repaid with property taxes TABLE 14 $ 4,166,815,030 6,703,975,703 $ 10,870,790,733 Estimated Share of Percentage Outstanding Overlapping Applicable' Debt6/30/11 Debt Overlapping Other Debt including Certifications of Participation (COP) Riverside County General Fund Obligations Riverside County Pension Obligations Riverside County Board of Education COP Coachella Valley Unified School District COP DSUSD COP Coachella Valley County Water District I.D. No. 71 COP Coachella Valley Recreation and Park District COP Total overlapping other debt Total overlapping debt City direct debt Total direct and overlapping debt 8.075% $ 322,389,659 $ 26,032,965 35.254% 112,854,786 39,785,826 7.547% 260,875,460 19,688,271 85.889% 3,270,000 2,808,570 6.396% 1,540,000 98,498 100.000% 1,750,000 1,750,000 100.000% - 950,000 950,000 86.247% 1,975,000 1,703,378 705,604,905 92,817,508 1.790% $ 696,634,853 $ 12,469,764 1.790% 366,945,000 6,568,316 1.790% 6,170,000 110,443 35.254% 50,320,000 17,739,813 7.547% 62,005,000 4,679,517 11-706% 2.750,000 321,915 13.342% 2,340,000 312,203 1,187,164,853 42,201,971 1,892,769, 758 135,019,479 257,522,628 $ 392,542,107 Notes: ' For debt repaid with property taxes, the percentage of overlapping debt applicable is estimated using taxable assessed property values. Applicable percentages were estimated by determining the portion of another governmental unit's taxable assessed value that is within the citys boundaries and dividing it by each unit's total taxable assessed value. Overlapping governments are those that coincide, at least in part, with the geographic boundaries of the City. This schedule estimates the portion of the outstanding debt of those overlapping governments that is bome by the residents and businesses of the City. This process recognizes that, when considering the City's ability to issue and repay long-term debt, the entire debt burden borne by the residents and businesses should be taken into account. However, this does not imply that every taxpayer is a resident, and therefore responsible for repaying the debt of each overlapping government. Source: California Municipal Statistics, Inc.- overlapping debt Source: City of La Quinta - City Direct debt 153 1 1t 422 an oFuo�wra LryM OMMagb laumatlon LeY)mFyYeas ,.B 15 dYY 2W$ 2W3 Z� 005 � � 2JC9 20�9 [�14 �1 AmmEvalubn $ 3163.MMI 93,)6).559A51 SS.MIM3512 S 6,}A,171,09) S ).Bf].N4,696 S 9.9)5,6CBW S11.8E6AM.131 512,116,0]B,i63 S11 )$3.IBS Bff2 S OItl YN p041ID)B' 15% IS% 15% 15% 11% 15% 15% IS% 15% 11% pn Yni Oy5f9,3>0 SSd]],e1B M36B5.52) 933.01OW I.IY2.0 ... I.I..316,937 1.))ep62,tID 1.W.AO5,214 IM2.91"m L6h,614fif0 T. rcleMagYbtlemfmc - c rmuplae6wle. t Jlee41mapn S 411OW370 S 565,133,91E S 603655,52) S 933.0)0.�5 $ 1.172,079,9B9 S 1,B96,316,99i S 1.M,..In S 14W23 214 S 1]62,9)149Y S 1630fiMAIO i W etlI yp4ble b tlr fmi ueoam19e9ea em9mu aax oox 00% oox Bax obx o.w.c oox oaY. 9.0x sxmo.36os a B.. ca.nm.a c.ee a m. su. a CalBmw Yr: um emwr a bmeeross m o� filalaemmm m 1 s% a x ..wme w,aom a r rea ..0 w=rIa pw.nyaxFay. , rro cer a u aum un m 9eIVJ IpmN .emlem.ss. sue: cbau0u9vs fuwve oepmmea BBne woBn asseee.e9mlb.�n.e o-em m. rdnaa�u.aewr a.. o160. 154 of 423 CITY OF LAOUINTA .TABLE 16 PledgedReverure Coverage Last Ten Focal Years (In Deters) Tax Allocation Bonds - Protect Area 1 Fiscal Year Filed Tax Less: Other Net Tax Debt Service June 30 Increment Debt Payments Increment' Principal Interest Coverage' 2002 $ 17,953,949 $ 10.078,789 $ 7,875.160 $ 1,195,000 $ 3,662.755 162 2003 21,086,099 12,121,344 8,964,755 1,260,000 6,044,172 113 2004 23.966.954 14,581,305 9,385.649 1,890,000 7,235,893 1,03 2005 27,093,693 16,185.190 10,908,503 2.395.000 7,929,969 106 2" 36,506,201 20,638.731 15,867,470 2,500.000 7,8U6905 1.54 2007 42.029,503 20,820.149 21,209,354 2,640,000 7.658,900 206 2008 43,476312 25.383.713 18,092,599 2,795,000 7,500.553 176 2009 40,519,380 25,046,356 15.473.024 2,960,000 7,330.188 1.50 2010 38,517,789 47,9116,738 (8,488,949) 3.135.000 7,144.062 (0.83) 2011 35.192,471 26.129,448 ' 9,063,023 3,330.000 6,941,435 0,88 Tax Allocation Boodle - PmjW Area 2 Fiscal Year Ended Tax Less: Other Net Tax Debt Service Jule 30 Increment Debt Payments Increment' Principal Interest Coverage 2002 $ 8.100.847 $ 7,289,603 It 811,244 $ 65,000 $ 334.249 1.93 M)3 9,916,962 9,212,788 704,174 90.000 33 M 1.67 2004 12,126,671 11,076,008 1.050,663 90.000 327,080 252 2005 14,M6,952 12,894,804 1,142.158 95.000 323,264 2.73 2006 19.849,893 17,325,411 2,524,482 100000 319,168 602 2007 20.777.158 18,553.875 2.223.283 105,000 314,785 5.30 2008 23,087.750 20.929.512 2,158,238 110,000 310,135 5.14 2009 22,783714 21,042,814 1,740,900 115,000 305,184 4,14 2010 20,763,180 19,373.073 1,390,107 120,000 299.550 331 2011 19,349,036 17,591,754 1,757,282 125,000 293.272 4,20 200d Local Agency Revenue Bands Fiscal Year Ended Tax Less: Other Net Tax Debt Service Juee 30 Increment Debt Payments Increment principal Interest Coverane 2005 It 10,282,664 S - $ 10282,664 S - $ 2.990.049 344 2" 14.089,024 - 14.089,024 736.M 4,436,981 2.72 2007 15.701.664 - 15.701.664 1,520,000 4,402,909 265 2008 16.641,016 - 16.641,016 1.570,000 4,356,806 281 2009 15,825,n3 - 15.825,773 1,615." 4,Wul,994 2.67 2010 14.820,242 - 14.820,242 1.670,000 4,243,331 251 2011 13.635.377 - 13,635.377 1.740.000 4,175,131 2.31 Local Agency Revenue Bonds (City I4all Project) Fiscal Year Faded Lease Less: Other Net Lease Debt Service Jere 30 Revenue Debt Payments Revenue Principal Interest Coverage 2002 $ 682,178 S - $ 682,178 $ 275.000 $ 407,178 1.00 2003 679.435 - 679,435 285.000 394,435 100 2004 Maw 680.830 306000 380,830 I.f10 2005 681.220 - 681,220 315,000 366,220 IM 2W6 686575 - 680.575 330.000 350.575 1 W 2007 678,865 - 678,865 345,000 333.865 1 00 2008 675,880 - 675,880 360.000 315,880 100 2009 676,450 - 676,450 380,000 296.450 1.00 2010 675,280 - 675,280 4UO000 275.280 I'm 2011 672,525 - 672,525 420.000 252,525 1.00 Note: Details regarding the citys oulstanGrg debt can be found in the notes to the financial statements. Tax increment has been reduced by other debt payments, which may or may net be subordnaled W Tax Allocation Bolls Lease revenues consist of payments from the City General Furl. Civic Center Development Impact Fee Fund ant the Redevelopment Agency Capital Projects Fun 2 Tax increment revenues from bath Project Area I an Project Area 2 Low 8 Moderate Income Funs are used to pay 8re aronual debt sennoe payments. 4 The State of California assessed the La DuMa Redevelopment Agency a supplemental educational relief augmentation full payment of 523.582.367 in FY 2009/2010 which was paid ham Project Area 1 tax movement revenues. This payment was funded by a $10 million loan hem the General Fund W the Agency, $10 million loon 8s Debt service Fun and $3,582,367 from the RDA Project Area 1 Capital Projects Fun. If this payment would net have been made the coverage retio would have been 1.4T 'The Stab of California assessed the La Ounta Redevelopment Agency a supplemental educational retie! augmentation 6xtl payment of 54,855.193 in FY MIW2011 which was paid from Project Area 1 tax monument revenues. 155 I$ 424 CITY OF WwTA - TQLE 17 De MNCr Eminnic Sdtistics 1asl Ten Gb ar Years Glan6yr CaImM CM. CO Mar GleM C.km. GleMar CaICMar Call ' CalmEar Ynr Year Y. Ymr Ymr Y. Year Year Ymr Year Sources: 2g12 2003 I0 21p5 m — ZM. 2 9 2010 MI1 CGy LaM(Sy Mks) (3) Ns N.8 35.1 35.1 35.10 3510 M31 3531 35.31 3531 FWWalvm (1) 28215 3M52 mw W145 38,3NI 41," 42.9M 43.228 as A21 3]SW Isl MkA.. NouadwWlnwme (n UaYn) (a) (Q (Q (4) (4) f65,906 02,2N $74.03 A6222 &W,124 SINA10 NunC er llw,UrMs (3) 14,122 KIM I5.M2 17,519 18.T62 20,176 21058 21,3M 23.09 23,528 priors per lW-. (3) 2.641 2A 2848 28R 2-555 2A 2,851 2851 2865 2519 Avenge Ycpre per pars PorOouseMMr (6) (6) I6) (6) (6) $23.N1 $23,Wi sm 195 $M.232 531A57 N0.961 Lahr F. (2) 125C0 13W0 132W 14= 14.SW 15." IszM 1d SW ta.WO 14A00 Fmggnenl (2) 121M 125M 132N 13M 14,100 14,KM 14.6W 137. 13.Rk 13.]W Ummgopsnll Ntle (2) 320% 385% 365% 2M% 2.76% 261% 395% 743% 7.53% ]M% WMMn age (a) (a) (a) (4) (a) N W.< xe M4 422 a15 Swrtes: (1) Sleof GlComm 0epalmml d France -Amery l deaN yea' (2)Skk aGN .Cca DevmapnvOOpanmem xeWile (3) Qry d La Qd 0.M.,& Sa" aM CmvnuYly Oevebpmed Pepa.n (6) Desert W..N el Nees r C4 Orc1. tlsou262W9: NQCC &Coro Campides ffi.. r-tlak rp1 av0.1E Wl. 2M6 (5) TMp WAMn ml r was uNaW MsM upm 8 M10 UmW SNles Carus (6) Tlglnlo.. w5 M COIM 6ekra 2036 ,f q-3 156 CITY OF LA QUINTA TABLE 18 Principal Employers Current Year and Nine Years Ago 2010-2011 2001-2002 Percent of - Number of Total Number of Employer Activity Rank Employees Employment Employees Rank La Quinta Resort & Club Hotel & Golf Resort 1 1,171 8.80 % 1,500 1 Desert Sands Unified School Disficl Government 2 921 6.92 % 550 2 Wal-Mart Super Center Retailer 3 358 2.69% 250 3 Home Depot Retailer 4 170 1.28% 180 4 Hideaway Golf Resort 5 114 0.86% - Lowe's Home Improvement Retailer 6 145 1.09% 150 5 Tradition Golf Club Grocery Store 7 101 0.76% NO La Quinta Partners LLC Real estate Development 8 90 0.68% 90 10 City of La Quinta Government 9 94 0,71% 73 ft 9 Ralphs Grocery Store - 10 67 0.50% 100 8 Stater Brothers Grocery Store - 126 6 Vons Grocery Store - - 103 7 Total employment listed 3,231 24.29% 3,122 Total City Employment - July 1 13,300 12,100 'Total Employment as used above represents the total employment of all employers located within City limits with over 100 employees Source: City of La Quinta K A26 157 CITY OF IA QUINT. TPBIE I9 FulNime Ca,,EmFbyroa 4 F.. UV Ten Fl9V1 Yeam _ FI�Y., Fh l Y. Fiscal Year Fix Year F." Y— Fivl Ye Fir Yea Fi¢al Yw F." Year Fiscal Yea Erx1in9 EMilq EW g EMiy En&V ErNN, EMing ENin9 EMiy EMiy J.w J w J.w Jure]0 JuneM Ju. YJ Jurcw J.M J—M JuneW Ftntim 20W 2MA m M5 2001 NOT 20W- 2009 2010 e011 Abnni5rMi0n am sm 8W aOn 9m low 1300 12.00 13. 1a00 CB a. 5W 5W Sw 5W 500 5111, 800 aw 6W 6W F.. ?00 2W am am 9OJ 9W 9W 900 900 9CO farmun"Yswi� 7W 20O 200 aw 1025 1025 1128 1125 1025 1025 OW i, aN 59efy t900 t900 Ia. 2100 22.00 2400 25 CO 25W 25.W 2400 P4mpp atl pvelcpmeni 9 W 9 W 9 W 9W 12 W 12W 12W 12 W 1000 9,W Pubk Wales 21 LO 21 W 22.00 2350 2625 2825 2825 N25 2225 2625 (3aaf urne OW 0.`A O50 0m a 050 050 TOW 76W 7600 78W 83M W.W 91.00 IOSW Imm 10100 Wall swum'. En d V Odma NOTE. TIm G,d Ia Oui. mynds wTr tln Lnunry of R.v.. b Fdica $anima-- 0y calffOTla DepulmOTd Fw I a tia Wn48d MM tln Gw d Rivery]e br F;re swims. In aEelf niM C4Goff lixama a0md1w WN G TMae WVlimaIar. ml Caen nisi e ea mea pollona ... CM +wiare99. 427 158 Finance: Number of Active Business Licenses Number of Animal Licenses Processed Number of Accounts Payable Checks Processed Number of investment purchases Par value of investments Number of cleared checks Number of outgoing bank wires Public Works: Encroachment permits issued Request for services Building & Safety: Permits: Single family Detached Single family Attached Residential Pool Wall/Fence Other Total Permits Code Compliance: Animal Control Incidents Handled Vehicle abatements Garage Sale Permits - Weed abatements Nuisance abatements Community Services: Library activities: Library Volume Library books checked out Library Cards Issued Number of School Children Visiting Library Library Volunteer Hours Senior Center. Number of visits Senior Center Volunteer Hours Recreation activities: Participants: Leisure Classes Special events Adult Sports Golf course: Golf rounds played Average $ Green fee Planning and Development: Number of residential units approved Commercial square footage approved Source: City of La Quinta Note: Information not collected before 2006 CITY OF LA QUINTA Operating Indicators by Function Last Six Fiscal Years TABLE 20 2006 2007 2008 2009 2010 2011 3.208 3,424 3,690 3,523 3.428 3183 892 1,022 1.272 1,609 1,768 1619 4,696 4,722 4.840 4,819 4,393 4530 39 73 64 36 32 20 $327,417,000 $392,729,000 $424,500,000 $229,969,000 $267.213,000 $186.480,000 5,081 4,837 5.501 5,269 4,984 - 4912 202 158 136 91 75 87 304 218 110 132 78 104 618 419 1152 1931 1306 746 1,044 526 297 129 56 65 227 38 0 6 12 0 866 612 331 207 152 148 1,502 963 583 299 178 218 1,607 1,404 1,121 908 790 1033 5,246 3,543 2,332 1,549 1,188 1,484 1,901 687 2,920 3.630 3,984 4392 909 296 351 346 214 263 1,190 1,444 1.519 - 1,535 1,663 1805 141 76 117 97 125 143 - 1,611 2,032 2,142 3.130 2,340 2252 42,050 44,981 66,124 81,124 89,060 92484 55,002 99,659 117,738 215,843 259,711 263064 5,550 5,325 3.675 3,684 3,547 3822 745 260 841 1,036 772 1881 1,891 1,583 1,951 2,342 2,723 4280 14.305 12,955 14,013 15,739 20.326 18403 _ 3,481 4.192 3,332 2,583 3,131 3099 1,373 1,192 990 1.140 1,437 1512 4,668 7,809 8,109 11,053 8.795 8933 3,402 6,827 8,550 10,806 13,364 13092 38,934 40,548 40,516 39,150 43.779 45269 71.12 76.97 81.09 76A3 71.59 7070 1,063 534 338 100 255 208 533,726 124,821 342,502 390,097 6,200 27,526 159 it 428 CITY OF LA OUINTA TABLE 21 Capital Asset Statisfics by FrmcMan Last Ten Fiscal Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Ending. Ending Endkg Ending Ending Ending EnOirg Ending Ending Ending June 30 June 30 June 30 June 30 June 30 June 30 June 30 June 30 June 30 June 30 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 Public works: Streels(.Res) 118.40 '118.40 118A0 118.40 118.40 122 127 127 127 127 Bikepatls(mi.) 22 22 22 22 22 22 22 22 22 22 Streetghls' ' 73 85 85 261 265 265 �Ug Traffic _ ' 2 ' 2 44 45.25 45.25 49 50 s0 Traffic signs2 2 ' 2.7% 2,845 2.895 2,899 2.909 2.919 Oddities' 2 2 ' 2 12 12 12 12 12 12 Parks and recreation: Parks 9 - 9 12 12 12 12 13 13 13 13 Park Acreage 40 40 207 207 207 207 209 209 218 218 Undeveloped Pak Acreage' 2 2 2 ' 40 40 40 40 40 40 Senor Carter 1 1 1 1 1 1 1 1 1 1 Museum 1 1 1 1 1 1 1 1 1 1 Library i i 1 1 1 1 1 1 1 1 Go" Course: Municipal golf courses - - - 1 1 1 1 1 1 Source: City of La Omar ' In Fiscal Year ending 2009 street lights a1 intersections were included for the fast time. 21n Fiscal Year arcing 2006 traffic slgnzts, traffic signs. and undeveloped park acreage were included for the first tom_ to 429 160 Company Name Policy Number Hartford 72BPEEW0254 Lexington 20412656 Lloyds 750020221-L-00 California Joint Powers Insurance Authority California Joint Powers Insurance Authority Alliant PECO011896301 CITY OF LA OUINTA Schedule of Insurance in Force June 30, 2011 Coverage Employee Dishonesty, Forgery, Computer Fraud All Risk Property Insurance Including Auto Physical Damage, Terrorism, Boiler & Machinery (Excluding Earthquake) Earthquake/Flood Real & Personal Property Including Contingent Tax Interruption Comprehensive General Liability Worker's Compensation Pollution Liability TABLE 22 Limits Term Premium $1.000,000 12/3/10- 1213/11 $3,224 64.497,900 7/01/11 - 7/01/12 57,883 20,000,000 2/07111- 2107/12 123,060 $50 Million 7101110 - 7/01/11 365,209 Single Limit per Occurrence _ 10,000,000 7/01/10 - 7/01/11 109,414 10,000,000 7/01/11 - 7101/14 26.227 if 430 161 A 1 1 A1:r1IVICIV I L CERTIFIED PUBLIC ACCOUNTANTS • Brandon W. Burrows, CPA • David E. Hale, CPA, CFP A Professional Corporation • Donald G. Slater, CPA • Richard K. Kikuchi, CPA • Susan F Matz, CPA • Shelly K. Jackley, CPA • Bryan S. Gruber, CPA September 27, 2011 To the Honorable Mayor and Members of the City Council City of La Quinta, California We have audited the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City of La Quinta (the City) for the year ended June 30, 2011, and have issued our report thereon dated September 27, 2011. Professional standards require that we provide you with the following information related to our audit. Our Responsibilities under U.S. Generally Accepted Auditing Standards and Government Auditirm Standards Our responsibility, as described by professional standards, is to express opinions about whether the financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles. Our audit of the financial statements does not relieve you or management of your responsibilities. In planning and performing our audit, we considered the City's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinions on the financial statements and not to provide assurance on the internal control over financial reporting. Significant deficiencies in such controls, if any, have been communicated to you by a separate letter. As part of obtaining reasonable assurance about whether the City's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit. While our audit provides a reasonable basis for our opinion, it does not provide a legal determination on the City's compliance with those requirements. Again, instances of non-compliance with provisions of laws, regulations, contracts and grants noted by us, if any, have been communicated to you by a separate letter. Planned Scope and Timing of the Audit We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether caused by error or fraud. Accordingly, a material misstatement may remain undetected. Also, an audit is not designed to detect error or fraud that is immaterial to the financial statements. 431 Lance, Soll & Laugdard, UP 203 North Brea Boulevard - Suite 203 • Brea, CA 92821 - TEL: 714.672,0022 - Fax: 714.672.0331 www.lslcpas.eom 41185 Golden Gate Circle - Suite 103 • Murrieta, CA 92562 • TEL: 951,304.2728 • Fax: 951.304 3940 BE CEIi1EIE0 EOIt< ACCOUNTANTS Honorable Mayor and Members of City Council City of La Quinta Page 2 During the audit, we obtained an understanding of the entity and its environment, including its internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. An audit is not designed to provide assurance on internal control or to identify significant deficiencies. Significant deficiencies in such controls, if any, have been communicated to you by a separate letter. Our audit has been performed in phases which consisted of interim contact(s) during the fiscal year and a year-end contact which occurred after the fiscal year-end. Had we noted any significant matters related to the financial statement audit that were, in our professional judgment, relevant to the responsibilities of those charged with governance in overseeing the financial reporting process, we would have communicated those in a separate letter. We did not note any such matters. Generally accepted auditing standards do not require us to design procedures for the purpose of identifying other matters to communicate with those charged with governance. Significant Accounting Policies Management is responsible for the selection and use of appropriate accounting policies. In accordance with the terms of our engagement, we will advise management about the appropriateness of accounting policies and their application. The significant accounting policies used by the City are described in the notes to the financial statements. No new accounting policies were adopted and the application of existing policies was not changed during the year ended June 30, 2011. We noted no transactions entered into by the City during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. Accounting Estimates Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. Where applicable, the City utilized accounting estimates for depreciation on City assets, amortization of bond related issuance costs, premiums/discounts and gains/losses on bond defeasance and for reporting incurred but not reported amounts relating to the liability for claims and judgments. The methodology used during this audit is consistent with that of prior years. We evaluated the key factors and assumptions used to develop these estimates in determining that they are reasonable in relation to the financial statements taken as a whole. Financial Statements Disclosure Certain financial statement disclosures are particularly sensitive because of their significance to financial statement users. The disclosures in the financial statements are neutral, consistent, and clear. Difficulties Encountered in Perfortning the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. 432 ®200 oho UNTIFIFO PUBLIC ACCOUNTANTS Honorable Mayor and Members of City Council City of La Quinta Page 3 Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. These differences are described below in the audit difference evaluation form. In addition, none of the misstatements detected as a result of audit procedures and corrected by management were material, either individually or in the aggregate, to the financial statements taken as a whole. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit. Management Representations We have requested certain representations from management that are included in the management representation letter dated September 27, 2011. Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the governmental unit's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Audit Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the governmental unit's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. Other Communications Redevelopment Agency Compliance In July, 2011, the State Controller's Office released Guidelines for Compliance Audits of California Redevelopment Agencies, 2011. In accordance with Health and Safety Code Section 33080.1, the Agency is required to submit an annual report to the governing body and the State Controller's Office by December 31 of each year. The annual report is required to contain the following information: a. Independent financial audit report b. Fiscal statement c. Blight report d. Loan report 433 00* L 1G 0 CEXf61E0 PULLIC ECCOU11131I13 Honorable Mayor and Members of City Council City of La Quinta Page 4 e. Property report f. List of the year the Agency expects various time limits to expire g. Other information the Agency believes is useful, including, but not limited to, the number of jobs created and lost in the previous fiscal year h. Housing and Community Development Report The only reports that have a prescribed format are the independent financial audit report and the Housing and Community Development Report. Based on our test of compliance, we believe the remaining components of the annual report have been satisfied through the submission of a combination of other reports. However, as a result of a recent audit of 18 redevelopment agencies by the State Controller's Office, findings were cited under this section of the Health & Safety Code. As a result, we recommend the Agency complete separate reports to more thoroughly document compliance with this section of the Health & Safety Code. This information is intended solely for the use of the members of the City Council or individual(s) charged with governance and management of the City, and is not intended to be and should not be used by anyone other than these specified parties. Very truly yours, 434 Audit Difference Evaluation Form Name of Governmental Unit: City of La Quinta Date of Combined Balance Sheet: June 30, 2011 Opinion Unit, Fund Type or Fund: All Funds Instructions This form should be used to accumulate known audit differences by opinion unit, fund type or fund detected by non -sampling substantive tests (including differences in accounting estimates) and projected audit differences from substantive tests that used sampling. The current year effect of prior year uncorrected audit differences should also be summarized at the bottom of the form. This forth should not include normal closing entries. At the end of the audit, the auditor should evaluate all uncorrected audit differences individually and in the aggregate, in the context of individual opinion and conclude whether they materially misstate the financial statement of an opinion unit. Thus, a separate Audit. Difference Evaluation Form should be maintained for each opinion unit, fund type or fund. Description (Nature) of Audit Difference City GASB 31 Adjustment for LAIF and Bank of New York investments Total Workpaper Cause Ref. Amount The journal entry to make this adjustment goes across all D 2 funds and the client has decided to make the entry. $ (269,103) Less Audit Adjustments Subsequently Booked Net Unadjusted Audit Differences - this year Effect of Net Unadjusted Audit Difference - prior year Net Audit Differences (269,103) 269,103 435 ATTACHMENT 3 ®e�c� CERTIFIED PUBLIC ACCOUNTANTS • Brandon W. Burrows, -CPA • David E. Hale, CPA, CFP A Pmtessional Corporation • Donald G. Slater; CPA • Richard K. Kikuchi, CPA • Susan F. Matt. CPA • Shelly K. Jackley, CPA • Bryan S. Gruber, CPA REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Honorable Mayor and Members of the City Council City of La Quinta, California We have audited the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City of La Quinta, California, (the City) as of and for the year ended June 30, 2011, which collectively comprise the City's basic financial statements and have issued our report thereon dated September 27, 2011. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting In planning and performing our audit, we considered the City's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over financial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the City's financial statements will not be prevented, or detected and corrected on a timely basis. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over financial reporting that might be deficiencies, significant deficiencies or material weaknesses. We did not identity any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. 436 Lance, Sall 6 Lungharll, UP 203 North Brea Boulevard • Suite 203 • Brea. CA 92821 • TEL: 714.672.0022 • fax: 714.672.0331 in"Articpas.coin 41185 Golden Gate Circle • Suite 103 • Murrieta, CA 92562 • TEL: 951.304.2728 • Fax: 951.304.3940 410 SE0 CfR MED 1611 C ICeQ_U% X19 To the Honorable Mayor and Members of the City Council City of La Quinta, California Compliance and Other Matters As part of obtaining reasonable assurance about whether the City's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions wasnot an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. This report is intended solely for the information and use of management, the audit committee, the City Council, federal awarding agencies and pass -through entities, and is not intended to be and should not be used by anyone other than these specked parties. 4 .4e sk-444a, Brea, California September 27, 2011 437 COUNCIL/RDA MEETING DATE: October 18, 2011 ITEM TITLE: Consideration of Civic Center Campus Veterans Acknowledgement Area Applications RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The total cost of adding the names to the bronze plates will be approximately $504. This includes etching (18 names at $28 per person). There is sufficient funding in the Art in Public Places Fiscal Year 201 1 /2012 budget. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On September 18, 2001, the City Council approved the criteria for the Acknowledgment Area monuments for Veterans, Artists and Sports Figures to be located on the Civic Center Campus. The criteria for the Veteran's Acknowledgement Area are listed below: 1. 3-year resident of La Quinta (past or present); and 2. Proof of Military Service: Form DD-214 or Notice of Separation The following classifications are considered veterans: All branches of the military identified by the Department of Veteran's Affairs; reservists who have served a minimum of six (6) years; and Merchant Marines who have served on Active Duty. As of this report, eighteen applications for veterans have been submitted. 9 Once the City Council approves the names of those individuals to be recognized as part of the Veteran's Acknowledgment Area, the names will be sent to an engraver to have the names etched into the bronze plates as part of the artwork. The following applications have been submitted for consideration as part of the Veteran's Acknowledgment Area: Name Branch of Service Date of Service CHARLES M. LINDSAY AIR FORCE 1962 — 1966 GEORGE C. MILLER AIR FORCE 1966 - 1972 LARRY W. AIKEN ARMY 1959 - 1962 GINA DELAFUENTE ARMY 1988 - 1991 DICK HUETTNER ARMY 1968 - 1970 MORGAN B. KNECHTEL ARMY 1952 - 1954 MARTIN H. LAGIN ARMY 1943 - 1945 SKYLER B. NOBLES ARMY 2008 - 201 1 ROBERT J. PATTERSON ARMY 1959 - 1979 V. CRAIG PATTON ARMY 1966 - 1968 PETER J.A. RODHOLM ARMY 1966 - 1968 EMILE J. RUMMEL ARMY 1953 - 1958 RICH EISLER MARINES 1970 - 1978 RICK A. FLOYD MARINES 1972 - 1974 SCOTT COULSON, SR. NAVY 1940 - 1946 JOHN EASTON NAVY 1960 - 1996 WILLARD C. KLINE NAVY 1945 - 1949 RICHARD L. NEWTON NAVY 1954 - 1978 Applications and supporting materials are on file with the Community Services Department. Staff has confirmed the spelling of names, ranks, and dates with the individuals. Staff is planning a special event for November 11, 2011, Veteran's Day, at which time those listed as part of the Acknowledgment Area will be recognized, and a certificate will be issued to each of the individuals. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize the names of Veterans to be included on the Veteran's Acknowledgment Area and authorize the expenditure of Art in Public Places funds in an amount not to exceed $504 to add the plates and names to the Acknowledgement Area; or ,1 439 2. Approve one or more of the Veterans and authorize the expenditure of Art in Public Places funds in an amount not to exceed $504 to add the plates and names to the Acknowledgement Area; or 3. Do not approve one or more of the Veterans; and do not authorize the expenditure of Art in Public Places for funds in an amount not to exceed $504 to add the plates and names to the Acknowledgement Area; or 4. Provide staff with alternative direction. Respectfully submitted, Edie Hylton Community Services Director Approved for submission Thomas P. Genovese, City Manager % 440 COUNCIL/RDA MEETING DATE: October 18, 2011 ITEM TITLE: Consideration of an Ordinance Amending Chapter 8.70, of the La Quinta Municipal Code Relating to Stormwater Management and Discharge Controls RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: J CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Motion to take up Ordinance No. by title and number only and waive further reading. Motion to introduce Ordinance No. , on first reading amending the La Quinta Charter and Municipal Code Chapter 8.70, updating the City's Stormwater Ordinance. FISCAL IMPLICATIONS: None for this ordinance. However, the inspection programs, training programs, monitoring programs, education and outreach programs and all of the other requirements of the NPDES Permit currently cost the City about $45,000 per year. Also, State emergency legislation has recently raised the City's NPDES Permit fee. This permit fee increase may have to be addressed during the mid -year budget process. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The United States Congress passed the Clean Water Act (33 USC § 1251 et seq., as amended, including § 1342(p) therein) requiring, in part, that cities obtain permits to "effectively prohibit non-stormwater discharges into the storm sewers" and to require controls to reduce the discharge of pollutants to the maximum extent practicable." This permitting authority has been delegated by the United States Environmental u 441 Protection Agency ("EPA") to the State of California and the State has authorized the State Water Resources Control Board and its nine regional water quality control boards to control surface run-off to California's waterways. The California Regional Water Quality Control Board, Colorado River Basin ("Regional Board") addresses this obligation to implement the Clean Water Act by issuing combined National Pollutant Discharge Elimination System ("NPDES") Permits and Waste Discharge Requirements ("WDRs") for the County of Riverside, Riverside County Flood Control & Water Conservation District, Coachella Valley Water District and various incorporated Cities in Riverside County to permit discharges from the Municipal Separate Storm Sewer System (MS4) into the waters of the United States and the State the latest of which went into effect on May 21, 2008. The Municipal Separate Storm Sewer System (MS4) is generally defined as the conveyance system including roads with drainage systems, municipal streets, catch basins, curbs, gutters, ditches, man-made channels, or storm drains that are: (i) owned or operated by the Coachella Valley Water District, State, County or City that discharges into waters of the United States; (ii) designated or used for collection or conveying surface runoff; (iii) which is not a combined sewer; and (iv) which is not part of a Publically Owned Treatment Works ("POTW"). The City of La Quinta is identified as a "permittee" under the combined MS4 NPDES Permit and WDRs, and is to comply with the requirements of this permit. On May 6, 2008 staff reviewed these new requirements of Board Order No. 137-2008-0001 during a study session and informed the City Council that these requirements would become part of staff's review of all future development and redevelopment projects. Periodically, the Stormwater Ordinance, Municipal Code Chapter 8.70, Stormwater Management and Discharge Controls, is updated to provide better clarity and alignment with these changing requirements as described below. The proposed ordinance gives authority to the Director of Public Works that certain types of new development and redevelopment projects may be required to control the volume and rate of storm water runoff that may impair water quality. The following projects are defined as "Priority Development Projects" under the new permit requiring a higher level of review prior to any discretionary permit being issued by the City. Single-family hillside residences that create 10,000 square feet, or more, of impervious area where the natural slope is twenty-five percent (25%) or greater, and including single-family hillside residences that create 10,000 square feet of impervious area where the natural slope is ten percent (10%) or greater where erosive soil conditions are present; 2. 100,000 square feet or more commercial and/or industrial development; 3. Automotive repair shops; to 442 4. Retail gasoline outlets disturbing greater than 5,000 square feet; 5. Restaurants disturbing greater than 5,000 square feet; 6. Home divisions with ten or more housing units; and 7. Parking lots 5,000 square feet or more or with 25 or more parking spaces and potentially exposed to Urban Runoff. 0 In order to comply with these requirements developers may be required to 1) increase permeable areas, 2) direct runoff to permeable areas through swales, berms, green strip filters, gravel beds and french drains, and 3) maximize storm water storage for reuse through retention and reuse or slow release. 0 Private developments that are classified as Priority Development Projects will be conditioned to prepare a project -specific Water Quality Management Plan (WQMP) that is in conformance with the "Whitewater River Region Water Quality Management Plan for Urban Runoff," prior to issuance of the first approval or permit. The WQMP is for the design, construction and perpetual maintenance of post construction Best Management Practices (BMPs). These BMPs could include retention basins, oil/water separators, dry wells, and bioswales to name a few. The BMPs must be maintained by the developer/home owner's association in perpetuity and annual BMP maintenance status reports will be required to be sent in to the Public Works Department so that they may be included in the County's reports to the State Water Board. 0 Construction sites as well as industrial/commercial sites will be subject to City inspection for the purpose of verifying compliance. o Update the City's public education program and require annual training of City staff. 0 The penalties for storm water violations in this ordinance include notices of violation, fines for misdemeanors ranging from $100 up to $1,000 for repeat offenses and the potential for filing of civil charges. If warranted cases may be turned over to the Regional Water Quality Control Board for enforcement. The attached ordinance is intended to bring the City's codes in compliance with the latest NPDES stormwater regulations. Therefore, staff recommends adoption of the attached ordinance revising the City's Stormwater Management and Discharge Controls Ordinance, Chapter 8.70 of the La Quinta Charter and Municipal Code. n 443 FINDINGS AND ALTERNATIVES: The alternatives available to the Council include: 1. Motion to take up Ordinance No. , by title and number only and waive further reading. Motion to introduce Ordinance No. , on first reading amending the La Quinta Charter and Municipal Code to Chapter 8.70 updating the City's Stormwater Management and Discharge Controls Ordinance; or 2. Do not move to take up Ordinance No. 3. Provide staff with alternative direction. Respectfully submitted, n 6othy R. o as Public Works Dire r/City Engineer Approved for submission by: Thomas P. Genovese, City Manager 10 444 ORDINANCE NO. _ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTER 8.70 TO THE CITY OF LA QUINTA CHARTER AND MUNICIPAL CODE ENTITLED "SURFACE WATER MANAGEMENT AND DISCHARGE CONTROLS" WHEREAS, the Federal Water Pollution Control Act (commonly known as the "Clean Water Act" or -CWA-), 33 U.S.C. section 1251 et seq., as amended, prohibits the discharge of any "Pollutant" (as defined in the Clean Water Act) to waters of the United States from a point source, unless the discharge is authorized by a permit issued pursuant to the National Pollutant Discharge Elimination System ("NPDES"); and WHEREAS, the State of California is authorized to administer various aspects of the NPDES program under the Clean Water Act within the State; and WHEREAS, the State Water Resources Control Board regulates the discharges of pollutants into waters of the State through the California Regional Water Quality Control Boards, and specifically through the Colorado River Basin Regional Water Quality Control Board ("Regional Board") for the area within the jurisdiction of the City of La Quinta; and WHEREAS, pursuant to the CWA, the United States Environmental Protection Agency ("US EPA") has defined the term "Municipal Separate Storm Sewer System" or "MS4" to mean a conveyance, or system of conveyances, including roads with drainage systems, municipal streets, curbs, gutters, catch basins, and storm drains owned or operated by a city, used for collecting stormwater; and WHEREAS, CWA section 402(p) (33 U.S.C. § 1342(p)), requires that the City obtain an NPDES permit for the discharge of pollutants from the City's MS4; and WHEREAS, CWA section 402(p) (33 U.S.C. § 1342(p)) further provides that NPDES permits shall require controls to reduce the discharge of pollutants from the MS4 to the maximum extent practicable, including management practices and such other provisions as may be appropriate for the control of pollutants; and requires the City to effectively prohibit non-stormwater discharges to the MS4; and .« 445 WHEREAS, on May 21, 2008, the Regional Board issued Order No. R7- 2008-0001, (NPDES No. CAS617002) concerning Waste Discharge Requirements for, among other entities, various incorporated cities in Riverside County, for stormwater discharges from the Municipal Separate Storm Sewer System within the White Water River Watershed ("MS4 NPDES Permit'); and WHEREAS, the MS4 NPDES Permit and U.S. EPA regulations implementing the CWA, require the City to demonstrate that it has adequate legal authority, through ordinance or other authority, to prohibit illicit discharges and to otherwise require compliance with the MS4 NPDES Permit; and WHEREAS, under the California Constitution and California statutory law, the City has the authority to define public nuisances and to protect the public health and safety of the residents of and visitors to the City, and the environment; and WHEREAS, surface runoff is one step in the cycle of water. However, human activities, such as agriculture, construction and the operation and maintenance of an urban infrastructure may result in undesirable discharges of pollutants and certain sediments, which may accumulate in local drainage channels and waterways and eventually may be deposited in the waters of the United States; and WHEREAS, the purpose of this Ordinance is to assist in improving water quality within the White Water River Watershed, and to comply with Federal and State requirements for the control of urban pollutants to surface runoff entering the network of storm drains throughout the Watershed; and WHEREAS, the City is authorized by Article XI, sections 5 and 7 of the State Constitution to exercise the police power of the State by adopting regulations promoting the public health, public safety and general prosperity; and WHEREAS, a reduction in surface runoff borne pollution should promote the public health and protect the general welfare of the locality by reducing the level of artificial and naturally occurring constituents from entering the waters in this Watershed; and WHEREAS, the land use authority exercised by the City, pursuant to California Government Code section 65300 et seq., requires regional planning and the adoption of policies protecting the environment through the imposition of reasonable conditions on the use of land; and A 446 Ordinance No. Surface Water Management and Discharge Controls Adopted: Page: 3 WHEREAS, this Ordinance conforms to the policies and goals of the General Plan adopted by the City, pursuant to California Planning and Zoning Law, for the protection of the White Water River Watershed by implementing measures to control erosion and prevent the pollution of streams and other waters; and WHEREAS, the Subdivision Map Act, California Government Code section 66411, authorizes the City to regulate and control the design and improvement of subdivided lands and mitigate the burdens of proposed development by imposing reasonable conditions on map approval; and WHEREAS, California Constitution Article XI, section 7 and Government Code section 38660 authorize the City to establish appropriate conditions for the issuance of building permits, which require the installation of improvements reasonably related to the proposed use of property; and WHEREAS, Government Code section 38771 authorizes the City to declare as public nuisances undesirable acts which may injure health or cause interference with the comfortable enjoyment of life or property and to provide for the abatement of the same; and WHEREAS, the City may commence civil actions, pursuant to CWA Section 505(a), (U.S.C. § 1365(a)), against any person or any governmental agency acting in violation of any requirement of the CWA or any applicable NPDES permit; and WHEREAS, all industrial dischargers subject to the provisions of the State Industrial General Permit and State Construction General Permit (referred to collectively herein as the "State General Permits") must comply with the lawful requirements of the City, which regulate discharges to the MS4 within its jurisdiction; and WHEREAS, the City has jurisdiction over certain MS4 facilities and watercourses within the City, and these facilities may receive discharges from properties and activities regulated under the provisions of the State General Permits; the City may, therefore, request that the regulated dischargers furnish information and records as necessary to determine compliance with the State General Permits so that it may ensure compliance with the MS4 NPDES Permit; and WHEREAS, this Ordinance is being adopted to further ensure that the City has adequate legal authority, in accordance with the MS4 NPDES Permit, the requirements of which are exempt from the California Environmental Quality Act 3 19 447 Ordinance No. Surface Water Management and Discharge Controls Adopted: Page: 4 ("CEQA") pursuant to Public Resources Code section 21000, et seq., including but not limited to sections 21083 and 21084, et seq.; and WHEREAS, this Ordinance is subject to CEQA categorical exemption classes 1 through 4, 6 through 9, 21 and 22, pursuant to the CEQA Guidelines, respectively, Title 14, California Code of Regulations sections 15301, 15302, 15303, 15304, 15306, 15307, 15308, 15309, 15321 and 15322. NOW, THEREFORE, the City Council of the City of La Quinta, California, hereby ordains as follows: Section 1: In order to protect the public health, safety and well-being, and the environment, and to ensure compliance with any obligations imposed on the City under the Clean Water Act ("CWA") and the EPA regulations implementing the CWA, and in order to ensure compliance with the Waste Discharge Requirements imposed pursuant to State laws, and in order to "effectively prohibit" Illicit Discharges into the MS4 and to ensure the City has full authority to obtain and require compliance with the MS4 NPDES Permit, Chapter 8.70 of the City of La Quinta Municipal Code is hereby repealed and replaced with a new Chapter 8.70 entitled "Surface Water Management and Discharge Controls," which reads in its entirety as follows: Chapter 8.70 SURFACE WATER MANAGEMENT AND DISCHARGE CONTROLS 8.70.010 Purpose and Intent. 8.70.020 Definitions. 8.70.030 Responsibility for Administration. 8.70.040 Regulatory Consistency. 8.70.050 Illicit Discharges Prohibited. 8.70.060 Illicit Connections. 8.70.070 New Development/Redevelopment Projects., 8.70.080 Best Management Practice (BMP) and Monitoring Program Requirements. 8.70.090 Commercial/Industrial Program Requirements. 8.70.100 Inspections. 8.70.110 Notification. 8.70.120 Administrative Remedies. 8.70.130 Nuisance. 8.70.140 Criminal Sanctions. 6.70.150 Consecutive Violations. 8.70.160 Nonexclusive Remedies. 8.70.170 Citations. 4 448 Ordinance No. Surface Water Management and Discharge Controls Adopted: Page: 5 8.70.180 Violations of Other Laws. 8.70.190 Injunctions. 8.70.200 Other Civil Remedies. 6.70.210 Coordination With Other Agencies. 8.70.220 Compliance With Chapter is Not Compliance With Other Laws. 8.70.230 Severability. 8.70.010 Purpose and Intent. The purpose of this Chapter is to protect public health and safety and the environment, and to promote the welfare of the community by: A. Effectively prohibiting Non-Stormwater Discharges into the MS4. B. Reducing Pollutants in Urban Runoff, including those Pollutants taken up by Stormwater and Non-Stormwater, as it flows over urban areas, to the maximum extent practicable. C. Establishing minimum requirements for surface runoff management, including source control requirements to prevent and reduce pollution, and requirements for New Development and Redevelopment Projects. D. Protecting and enhancing the quality of surface waters in a manner pursuant to and consistent with the CWA. 8.70.020 Definitions. For purposes of this Chapter, the following terms shall have the meanings set forth in this Section: "Allowable Non-Stormwater Discharges" shall mean those Discharges not prohibited by this Chapter, and shall include only the following: a. Discharges covered by and in compliance with NPDES permits or other written clearances, waste discharge requirements or authorizations prescribed by the Regional or State Boards; b. Potable water line flushing and other potable water sources; c. Passive footing drains; d. Water from crawl space pumps; e. Discharges from landscape irrigation, lawn/garden watering and other irrigation waters; 5 11 449 Ordinance No. Surface Water Management and Discharge Controls Adopted: Page: 6 f. Dechlorinated swimming pool Discharges; g. Non-commercial vehicle washing; (e.g. residential car wash (excluding engine degreasing) and car washing fundraisers by non-profit organizations); h. Diverted stream flows; i. Rising ground waters and natural springs; j. Groundwater infiltration as defined in 40 CFR 35.2005(20) and uncontaminated pumped ground water; k. Flows from riparian habitats and wetlands; I. Street washing activities; m. Emergency water flows (i.e., fire -fighting flows and other flows necessary for the protection of life and property) do not require BMPs and need not be prohibited. However, appropriate BMPs shall be considered, but only where practicable, and when not interfering with emergency public health and safety; n. Waters not otherwise containing "Wastes," as defined in CWC Section 13050(d). In any action to enforce this Chapter, the burden shall be on the person or entity who is the subject of such action to establish that a Discharge was within the scope of an Allowable Non-Stormwater Discharge. "Basin Plan" shall mean the operative "Water Quality Control Plan for the Colorado River Basin," and any and all amendments thereto. "Best Management Practices" or "BMPs" shall mean "BMPs," as defined in the federal regulations, 40 CFR section 122.2, such terms shall include schedules of activities, prohibitions of practices, maintenance procedures and other management practices to prevent or reduce the Discharge of Pollutants to waters of the United States. The term "Best Management Practices" or 'BMPs" shall also include treatment requirements, operating procedures and practices to control surface runoff, including spillage or leaks, sludge or waste disposal, and/or drainage from raw material storage. "CEQA" shall mean the California Environmental Quality Act, California Public Resource Code section 21000 et seq., and the regulations thereunder. "City" shall mean the City of La Quinta, Riverside County, California. 6 a 450 Ordinance No. Surface Water Management and Discharge Controls Adopted: Page: 7 "City Manager" shall mean the City Manager of the City of La Quinta, or his/her designee. "Clean Water Act" or "CWA" shall mean the federal Clean Water Act (33 USC § 1251 et seq., as amended, including § 1342(p) therein), inclusive of those provisions requiring municipal and industrial dischargers to obtain NPDES permits for their Discharges, and for purposes of this Chapter, inclusive of all federal regulations issued thereunder. "CWC" shall mean the California Water Code. "Development" shall mean any and all New Development or Redevelopment Projects involving land disturbing activities or structural development, including construction or installation of a building or structure, and/or the creation of Impervious Surface Areas (a/so see "New Development" and "Redevelopment Projects" defined below). "Development Planning and Permitting Program of the SWMP" shall mean Section 4.0 of the Stormwater Management Plan and the Water Quality Management Plan requirements set forth therein, as all such documents/requirements may be amended from time to time. "Discharge" shall mean any release, spill, leak, pump, flow, escape, leaching (including subsurface migration or deposition to groundwater), dumping or disposal of any liquid, semi -solid or solid substance. "Director" means the City of La Quinta Director of Public Works or his or her designee. "Enforcement Officer" shall mean any City employee assigned to conduct inspections or issue approvals or take enforcement action under this Chapter. "Enforcing Attorney" shall mean the City Attorney, acting as counsel to the City of La Quinta and his or her designee, or the District Attorney, as any such counsel may be authorized to take enforcement action under this Chapter herein. "EPA" shall mean the United States Environmental Protection Agency. "Hazardous Substance" shall mean any "Hazardous Substance" as that term is defined under California Health and Safety Code sections 25281(h), 25501(q) and 25501.1, and under Title 42, section 9601(14) of the United States Code; any "hazardous waste" as that term is defined under Title 42 section 6903(5) of the United States Code, and under California Health and Safety Code section 25117; 7 451 Ordinance No. Surface Water Management and Discharge Controls Adopted: Page: 8 any "hazardous material" as that term is defined under California Health and Safety Code section. 25501(p); and any chemical which the Governor of California has identified as a chemical known to the State to cause cancer or reproductive toxicity, pursuant to California Health and Safety Code section 25249.8; and any crude oil or refined or unrefined petroleum product, or any fraction or derivative thereof, and any asbestos or asbestos -containing material. The term "Hazardous Substance" includes any waste, substance or material added as a result of any amendments to the above -referenced statutes and regulations. "Illicit Connection" shall mean any man-made physical connection to the MS4 which has not been authorized by the agency with jurisdiction over the system at the location at which the physical connection is made, or any such authorized connection which conveys an Illicit Discharge to the MS4. "Illicit Discharge" shall mean any "Prohibited Discharge" as such term is defined in this Chapter. "Impervious Surface Area" means the ground area covered or sheltered by an impervious surface, measured in plain view (i.e., as if directly above). For example, the "impervious surface area" for a pitched roof is equal to the ground area it shelters, rather than the surface area of the roof itself. "Impervious Surfaces or Covers" shall mean a constructed or modified surface that cannot effectively infiltrate rainfall. The term includes, but is not limited to, building rooftops, pavement, sidewalks and driveways. "Invoice of Costs" shall mean an invoice of the actual costs and expenses of the City, including but not limited to, administrative overhead, salaries and other expenses not prohibited from being recovered under State Law and incurred during any inspection, enforcement and/or cleanup action conducted pursuant to this Chapter, or where an administrative citation, notice of non-compliance, administrative compliance order or other enforcement action under this Chapter is utilized to obtain compliance with this Chapter. "Maximum Extent Practicable" or "MEP" shall mean the that standard established by Congress in CWA section 402(p)(3)(B)(iii) for MS4 discharges, as defined in the MS4 NPDES Permit. "MS4" or "Municipal Separate Storm Sewer System" shall mean the conveyance or system of conveyances (including roads with drainage systems, municipal streets, catch basins, curbs, gutters, ditches, man-made channels, or storm drains) that are: (i) owned or operated by a state, city, town, borough, 8 u. 452 Ordinance No. Surface Water Management and Discharge Controls Adopted: Page: 9 county, parish, district, association, or other public body (created by or pursuant to State law) having jurisdiction over the discharge of surface runoff, sewage, industrial waters or other wastes, including special districts under State law, such as a sewer district, flood control district or drainage district, or similar entity, or an Indian tribe or an authorized Indian tribal organization, or designated and approved management agency under Section 208 of the CWA that Discharges to waters of the United States; (ii) designated or used for collection or conveying surface runoff; (iii) which is not a combined sewer; and (iv) which is not part of a Publically Owned Treatment Works ("POTW") as defined in 40 CFR 122.26. "MS4 NPDES Permit" shall mean the currently applicable MS4 NPDES permit issued by the Regional Board to the City. "New Development" shall mean new construction on a previously undisturbed parcel. New development does not include routine maintenance to maintain original line and grade, hydraulic capacity, or the original purpose of a facility; nor does it include emergency new developments required to protect public health and safety. "NPDES" shall mean the National Pollutant Discharge Elimination System permitting requirements as set forth under the Clean Water Act. "Non-Stormwater" shall mean all Discharges to and from the MS4 that do not originate from precipitation events. "Permittee" or "Permittees" shall mean one or more of the following entities who are Permittees under the MS4 NPDES Permit: Riverside County Flood Control and Water Conservation District, County of Riverside, Coachella Valley Water District, and all incorporated Cities of Riverside County within the White Water River Basin. "Person" shall mean any natural person as well as any corporation, partnership, government entity or subdivision, trust, estate, cooperative association, joint venture, business entity, or other similar entity, or the agent, employee or representative of any of the above. "Planning Director" shall mean the Director of the City's Planning Department, or his or her designee. "Pollutant" shall mean "Pollutant" as defined in the MS4 NPDES Permit. 9 453 Ordinance No. Surface Water Management and Discharge Controls Adopted: Page: 10 "Priority Development Project" shall mean any of the following categories of New Development and Redevelopment Projects (as also described in the MS4 NPDES Permit), requiring any form of discretionary permit to be issued by the City: 1. Single-family hillside residences that create 10,060 square feet, or more, of impervious area where the natural slope is twenty-five percent (25%) or greater, and including single-family hillside residences that create 10,000 square feet of impervious area where the natural slope is ten percent (10%) or greater where erosive soil conditions are present; 2. 100,000 square foot or more commercial and/or industrial development; 3. Automotive repair shops (with Standard Industrial Classification ("SIC") codes 5013, 7532, 7533, 7534, 7537, 7538, and 7539); 4. Retail gasoline outlets disturbing greater than 5,000 square feet; 5. Restaurants disturbing greater than 5,000 square feet; 6. Home divisions with ten or more housing units; and 7. Parking lots 5,000 square feet or more or with 25 or more parking spaces and potentially exposed to Urban Runoff. Where a New Development project feature, such as a parking lot, falls into a Priority Development Project category, the entire project shall become a Priority Development Project. "Prohibited Discharge" shall mean any Discharge from the MS4 to Waters of the United States containing Pollutants, which have not been reduced to the MEP. The term "Prohibited Discharge" includes: 1. The Discharge of waste to waters of the State in a manner causing, or threatening to cause, a condition of pollution, contamination, or nuisance, as defined in CWC section 13050; 2. The Discharge of Pollutants or dredged or fill material to waters of the United States, except as authorized by an NPDES permit or a dredged or fill material permit subject to the exemption described in CWC section 13376; 3. Any Discharge to the MS4 that is not composed entirely of Stormwater is prohibited, unless authorized as an Allowable Non- Stormwater Discharge; 10 41 454 Ordinance No. Surface Water Management and Discharge Controls Adopted: Page: 11 4. The unauthorized Discharge of treated or untreated sewage to waters of the State or to the MS4; 5. The Discharge of oil, gasoline, diesel fuel, or any other petroleum derivative or any toxic chemical or Hazardous Substance into the MS4; 6. Urban Runoff Discharges to the MS4 which cause or contribute to an exceedance of a water quality standard for a Receiving Water (a "water quality standard" consists of the designated "beneficial uses," combined with the identified "water quality objectives," both of which are referenced in the Basin Plan for the subject Receiving Water); 7. Wash water to the MS4 resulting from the hosing or clean of gas stations, auto repair garages, or other types of automotive services facilities; 8. Discharges to the MS4 resulting from the cleaning, repair, or maintenance of any type of equipment or machinery, including motor vehicles, cement -related equipment, and port -a -potty servicing; 9. Wash water to the MS4 from mobile operations such as oily or greasy Discharges from mobile automobile washing, and/or Discharges from steam cleaning, power washing, and carpet cleaning and other similar Discharges; 10. Discharges, including Stormwater Discharges, from material storage areas containing chemicals, fuels, grease, oil, or other Hazardous Substances; and 11. Discharges of food -related wastes (e.g., grease, fish processing, and restaurant kitchen mat and trash bin wash water and other similar types of wastes) 12. Any Discharge to the MS4 from an Illicit Connection. "Receiving Water(s)" shall mean all surface water bodies as defined in the MS4 NPDES Permit, including, but not limited to, the White Water River Basin. "Redevelopment Project" shall mean a project where major modifications to an existing site or structure requiring a permit to be issued by the City for the creation, addition, and/or replacement of impervious surface on an already developed site. Examples include the expansion of a building footprint, road widening, the addition to or replacement of a structure, and creation or addition of Impervious Surfaces. Replacement of Impervious Surfaces includes any activity that is not part of a routine maintenance activity where impervious material(s) are 11 455 Ordinance No. Surface Water Management and Discharge Controls Adopted: Page: 12 removed, exposing underlying soil during construction. Redevelopment does not include trenching and resurfacing associated with utility work; resurfacing existing roadways; new sidewalk construction, pedestrian ramps, or bike lane on existing roads; and routine replacement of damaged pavement, such as pothole repair. Routine maintenance, interior remodeling, re -roofing, and parking lot maintenance are similarly not included in the definition of a "Redevelopment Project." A Redevelopment Project is not to be confused with the projects undertaken by a redevelopment agency. "Regional Board" shall mean the California Regional Water Quality Control Board, Colorado River Basin Region. "State Board" shall mean the California State Water Resources Control 1:=61 "State General Permit(s)" shall mean the State General Industrial Stormwater Permit, the State General Construction Permit, or any other State General Permit that has been or will be issued by the State Board, including all terms and requirements under any such permit. In the event the EPA revokes the in -lieu permitting authority of the State Board, then the term "State General Permit" shall also refer to any EPA -administered NPDES permit for industrial and/or construction activities. "Stormwater" shall mean "storm water runoff, snow melt runoff and surface runoff and drainage." See 40 CFR 122.26(b)(13). "Stormwater Management Plan" or "SWMP" shall mean the White Water River Region Stormwater Management Plan on file with the Director, as such SWMP may be amended from time to time. "Treatment Control BMPs" shall mean those structural BMPs designed to infiltrate, filter or treat runoff volume of flow prior to the discharge of any such runoff to a Receiving Water. Treatment Control BMPs shall include those Treatment Control BMPs as described in the MS4 NPDES Permit in connection with the regulation of New Development and/or Redevelopment Projects. "Urban Runoff" shall mean those Discharges from residential, commercial, industrial, and construction areas within the White Water River Region MS4 permit area, but excluding Discharges from feed lots, dairies, farms, POTWs and open space. The term "Urban Runoff is to include Discharges that consist of Stormwater and Non-Stormwater surface runoff from drainage sub -areas with 12 Q 456 Ordinance No. Surface Water Management and Discharge Controls Adopted: Page: 13 various, often mixed, land uses located within any of the hydrologic drainage areas that discharge into the waters of the United States. "Water Quality Management Plan" or "WQMP" shall mean a water quality management . plan that is designed to minimize Pollutant Discharges, and/or accelerated erosion and sediment runoff, during construction and/or post - construction use of the property. "WQMP Design Standards" shall mean those Water Quality Management Plan design standards as may be required by the City in accordance with the SWMP and/or the MS4 NPDES Permit, and may include, but are not limited to, design standards involving Peak -Urban Runoff Discharge Rates, Site Design BMPs, Source Control BMPs, Treatment Control BMPs, Treatment Control Alternatives and Waivers, and Infiltration -Based Treatment Control BMPs, all as described within the MS4 NPDES Permit and/or the SWMP. 8.70.030 Responsibility for Administration. This Chapter shall be administered for the City by the Director. 8.70.040 Regulatory Consistency. This Chapter shall be construed to assure consistency with the requirements of the Clean Water Act and the California Water Code and all acts amendatory thereof or supplementary thereto, applicable implementing regulations, and any existing or future MS4 NPDES Permits, and any amendments and revisions thereto or the reissuance thereof. 8.70.050 Illicit Discharges Prohibited. A. No person shall: 1. Cause, permit, allow or facilitate any Prohibited Discharge. 2. Act, cause, permit, allow or suffer any agent, employee, or independent contractor, to act, cause, permit, allow or facilitate any Prohibited Discharge. B. A civil or administrative violation of subsection 8.70.050(A) shall occur irrespective of the negligence or intent of the violator. C. If the Enforcement Officer reasonably determines that an Allowable Non-Stormwater Discharge may adversely affect the beneficial uses of 13 0 457 Ordinance No. Surface Water Management and Discharge Controls Adopted: Page: 14 Receiving Waters, the Enforcement Officer may give written notice to the owner of the property or facility that the Allowable Non- Stormwater Discharge shall become a Prohibited Discharge following expiration of the thirty (30) calendar day period commencing upon delivery of the notice. Upon expiration of the thirty (30) calendar day period, any remaining or continuing Prohibited Discharge shall constitute a violation of subsection 8.70.050(A). 8.70.060 Illicit Connections. A. No person shall construct, utilize, maintain, operate and/or allow the operation or existence of any Illicit Connection on any premises owned, operated or controlled by such person that connects directly or indirectly to the MS4. Any Illicit Connection constructed, utilized, maintained, operated, or allowed to be operated on any premises owned, controlled or operated by such person from and after the date of the ordinance codified in this Chapter, shall be terminated and removed and/or otherwise sealed by the responsible party or parties in a manner approved by the Director. B. A civil or administrative violation of subsection 8.70.060(A) shall occur irrespective of the negligence or intent of the violator. 8.70.070 New Development/Redevelopment Projects. A. All New Development and/or Redevelopment Projects within the City that disturb areas equal to or greater than one (1) acre, including projects less than one (1) acre that are part of a larger common plan of development or sale greater than one acre, and that discharge into the MS4, shall comply with all WQMP requirements as may be set forth in the SWMP for such projects, along with all related conditions and requirements established by the Director and/or the Planning Director, that are reasonably related to the reduction or elimination of Pollutants and Urban Runoff from the project site. B. All Priority Development Projects shall comply with the WQMP Design Standards required by the City in connection with the Water Quality Management Plan for such project. C. No developer of a Priority Development Project shall commence any land disturbing activities in connection with such proposed project without first submitting and obtaining the City's approval of a WQMP 14 1: 458 Ordinance No. Surface Water Management and Discharge Controls Adopted: Page 15 for the project. The City may require a fee, to be paid by the project proponent, for the review of the WQMP. D. Pursuant to the issuance by the City of a grading or building permit for any New Development or Redevelopment Project, the Director and/or the Planning Director may impose terms, conditions and requirements on the project in accordance with the provisions of this Section 8.70.0701A►. If the New Development or Redevelopment Project will be approved without application for a grading permit or building permit, the Director and/or Planning Director may review the project plans and impose terms, conditions and requirements on the project in accordance with this Section 8.70.070, prior to the issuance of any discretionary approval or, at the City's discretion, prior to recordation of any subdivision map. E. Compliance with the conditions and requirements of the WQMP shall not exempt any person from the requirement to independently comply with any other provision of this Chapter. F. If the Director determines that the project will have a de minimis impact on the quality of surface runoff from the project site, the Director may issue a written waiver of some or all of the requirements for compliance with the provisions of Section 8.70.070, but only where such a waiver is in accordance with the terms and provisions of the MS4 NPDES Permit. G. The owner of a New Development or Redevelopment Project, or upon transfer of the property, the owner's successors and assigns, shall implement and adhere to the terms, conditions and requirements imposed pursuant to this Chapter on such a property both during construction and throughout post -construction use of the property. Each failure by the owner of the property or its successors or assigns, to implement and adhere to the terms, conditions and requirements imposed pursuant to this Chapter on a New Development or Redevelopment Project, shall constitute a violation of this Chapter. H. The Director may require that the terms, conditions and requirements imposed pursuant to this Section 8.70.070 to be recorded with the County Recorder's office by the property owner. The signature of the owner of the property, or any successive owner, shall be sufficient for the recording of these terms, conditions and requirements, and a signature on behalf of the City shall not be required for recordation. 15 " 459 Ordinance No. Surface Water Management and Discharge Controls Adopted: Page: 16 The project applicant of any New Development or Redevelopment Project shall reimburse the City for all costs and expenses incurred in the review of New Development and/or Redevelopment Project in accordance with this Section 8.70.070. 8.70.080 Best Management Practice (BMP) and Monitoring Program Requirements. A. Every person owning property or conducting any activity or operation on a facility shall comply with those BMPs as may be imposed by the City as necessary for the City to ensure compliance with the terms and conditions of the MS4 NPDES Permit, including as may be needed to prevent, to the MEP, Pollutants from entering the MS4. B. Every person owning and/or operating on property which contains a Treatment Control BMP shall: 1. Ensure that each and every Treatment Control BMP is operating effectively and is being adequately maintained; and 2. Provide an annual verification of the effective operation and maintenance of each Treatment Control BMP, maintaining the annual verification records, and providing those records to any Enforcement Officer upon request. C. Every person owning property or conducting any activity, operation or facility thereon, with approved BMPs, shall implement any monitoring program as may be required by the Director, the Planning Director or the City Engineer, pursuant to the WQMP, the SWMP and/or the MS4 NPDES Permit. 8.70.090 Commercial/Industrial Program Requirements. A. General Industrial Permit Compliance. In order to obtain a business license, a permit to operate or a certificate of occupancy, all industrial facilities required under the Clean Water Act to comply with or obtain coverage under a State General Permit must show proof of compliance to the City with such permit through the submission of evidence of its Waste Discharge Identification Number and submitted Notice of Intent to comply with such State General Permit. B. Inspection of Operations. All industrial operations subject to a State General Permit shall provide the City a right of access to inspect such 16 Is 460 Ordinance No. Surface Water Management and Discharge Controls Adopted: Page: 17 operations in accordance with the terms and conditions of the State General Permit, and the rights of inspection and access provided thereunder to the Regional or State Boards. 8.70.100 Inspections. A. Inspections. The City Manager or the Director, may, on twenty-four (24) hour oral or written notice to the owner, operator or person responsible for the.day-to-day activities of such property or facility, or upon such shorter time period where justified by exigent circumstances, may enter upon and inspect any private property for the purposes of verifying compliance with the terms and conditions of this Chapter or with any NPDES permit involving the property. B. Entry to Inspect. Upon obtaining the right to inspect in accordance with subsection 8.70.100(A) above, the Enforcement Officer may enter upon such private property to: (1) investigate a violation or potential violation of this Chapter; (2) investigate the source of any Discharge of a Pollutant or the potential Discharge of a Pollutant to the MS4; (3) conduct an annual or follow-up compliance inspection; or (4) conduct an inspection to verify compliance with any BMPs identified as conditions of approval for a project and/or that were included in the project -specific WQMP. C. Portable Equipment. The right of inspection provided in this Section 8.70.100 shall include the right to inspect any vehicle, truck, trailer, tank truck or other mobile equipment on the property. D. Records Review. Inspections conducted under this Section 870.100 shall include the right to inspect all records of the owner or occupant of property relating to chemicals or processes presently or previously stored or occurring on -site, including material and/or chemical inventories, facilities maps or schematics and diagrams, material safety data sheets, hazardous waste manifests, business plans, State General Permits, stormwater pollution prevention plans, monitoring program plans and any other record(s) that may be related to Illicit Connections, Illicit Discharges, or any other source of contribution or potential contribution of Pollutants to the MS4. E. Sample and Test. The Enforcement Officer may inspect, sample and/or test any area runoff, soils area (including groundwater testing), process discharge, materials within any waste storage area (including 17 to 461 Ordinance No. Surface Water Management and Discharge Controls Adopted: Page: 18 any container contents), and/or treatment system discharge for the purpose of determining the potential for contribution of Pollutants to the MS4. The Enforcement Officer may investigate the integrity of all storm drain and sanitary sewer systems, or other pipelines on the property using appropriate tests, including but not limited to smoke and dye tests or video surveys. The Enforcement Officer may take photographs or video tape, make measurements or drawings, and create any other record reasonably necessary to document conditions on the property. F. Monitoring. An Enforcement Officer may erect and maintain monitoring devices for the purpose of measuring any Discharge of a Pollutant or potential Discharge of a Pollutant to the MS4. G. Test Results. The owner or occupant of property subject to inspection may, upon submission of a written request, obtain copies, at the requesting party's sole cost and expense, of all monitoring and test results conducted by, or on behalf of the City. 8.70.110 Notification. A. Immediate Notification. Any person who intentionally, negligently or otherwise violates any provision of this Chapter, which violation has resulted in a Discharge of a Pollutant to the MS4, shall immediately notify the Director, either in person, by telephone, facsimile, electronic mail, letter or other written communication, and shall identify in such notification the location of the Discharge, the date and time of the Discharge, the type, concentration and volume of the Pollutant or Pollutants discharged, as well as any corrective action or measures taken as a result of the Discharge. B. Written Report. All persons violating this Chapter shall, within ten (10) calendar days after any such Discharge of a Pollutant or Pollutants, file with the Director a detailed written report describing the cause of the Discharge, the date and time of the Discharge, the type, concentration and volume of Discharge, the location of the Discharge, any specific information needed in connection with the location to fully explain the potential impacts from the Discharge, and any corrective action or other measures taken in connection with the Discharge, including any measures taken to prevent similar Discharges in the future. Submission of this written report shall not be deemed to be a waiver or release of any person from any liability, fine or other 18 Q6? Ordinance No. Surface Water Management and Discharge Controls Adopted: Page: 19 obligations imposed under this Chapter, or otherwise in the City's Code or under State or federal law. 8.70.120 Administrative Remedies. A. Administrative Citation. In addition to all other enforcement mechanisms provided for in this Chapter, any violation of this Chapter may be enforced through the Administrative Citation procedure set forth in Chapter 1.09 of the City of La Quinta Municipal Code. B. Notice of Noncompliance. The Enforcement Officer may deliver to the owner or occupant of any property, and/or to any person or entity for violating or causing a violation of this Chapter, a Notice of Noncompliance. The Notice of Noncompliance shall be delivered in accordance with subsection 8.70.120(F). 1. The Notice of Noncompliance shall identify the provision(s) of this Chapter that have been violated. The Notice of Noncompliance may state that continued noncompliance may result in additional enforcement actions against the owner, occupant and/or person or entity responsible for the violation. 2. The Notice of Noncompliance shall state a compliance date that must be met by the owner, occupant and/or other responsible person or entity; provided, however, that the compliance date may not exceed ninety (90) days unless the Enforcement Officer extends the compliance deadline an additional reasonable period of time, under the circumstances, where good cause exists for the extension. C. Administrative Compliance Orders. 1. The Enforcement Officer may issue an Administrative Compliance Order. The Administrative Compliance Order shall be delivered in accordance with subsection 8.70.120(F). The Administrative Compliance Order may be issued to: a. The owner or occupant of any property or other responsible person or entity requiring abatement of conditions on the property that have caused or contributed to, a violation of this Chapter or an imminent threat of an Illicit Discharge; 19 N 463 Ordinance No. Surface Water Management and Discharge Controls Adopted: Page: 20 b. Any person or entity responsible for an Illicit Connection; C. The owner of property subject to the terms, conditions or requirements imposed on a project in accordance with Sections 8.70,070 and 8.70.080, so as to ensure adherence to those terms, conditions and requirements. 2. The Administrative Compliance Order may include the following terms and requirements: a. Specific steps and time schedules for compliance as reasonably necessary to address the violation or to prevent the imminent threat of an Illicit Discharge, including but not limited to, an Illicit Discharge from any pond, pit, well, surface impoundment, holding or storage area; b. Specific steps and time schedules for compliance as reasonably necessary to discontinue any Illicit Connection; C. Specific requirements for containment, cleanup, removal, storage, installation of overhead covering, or proper disposal of any Pollutant having been discharged to or having the reasonable potential to be discharged to the MS4; Cl. Any other terms or requirements reasonably calculated to prevent the imminent threat of or continuing violations of this Chapter, including, but not limited to, requirements for compliance with best management practices guidance documents promulgated by any federal, State of California or regional agency; e. Any other terms or requirements reasonably calculated as being needed to achieve full compliance with the terms, conditions and requirements of this Chapter. D. Cease and Desist Orders. 1. The Enforcement Officer may issue a Cease and Desist Order. A Cease and Desist order shall be delivered in accordance with subsection 8.70.120(F). A Cease and Desist Order may direct 20 464 Ordinance No. Surface Water Management and Discharge Controls Adopted: Page: 21 the owner or occupant of any property and/or any other person or entity responsible for a violation of this Chapter to: a. Immediately discontinue any Illicit Connection or Illicit Discharge to the MS4; b. Immediately contain or divert any flow of runoff, where the flow is occurring in violation of any provision of this Chapter; C. Immediately discontinue any other violation of this Chapter; d. Immediately clean up all areas affected by the violation. e. Cease and desist with any or all continued work on a project (i.e., a Stop Work Order) until such time as appropriate BMPs are implemented, the Illicit Discharge or Connection is eliminated, or other appropriate actions are taken to ensure compliance with this Chapter. 2. The Enforcement Officer may direct by Cease and Desist Order that (1) the owner of any property which property is subject to any conditions or requirements issued pursuant to Sections 8.70.070 and 8.70.080; or (2) any occupant of any property or any other person or entity responsible for a violation of this Chapter: immediately cease any activity not in compliance with the conditions or requirements issued pursuant to Sections 8.70.070 or 8.70.080, or with the terms, conditions and/or requirements of any applicable permit involving operations on the property, including, but not limited to, any applicable NPDES permit. 3. No Cease and Desist Order is to be stayed, tolled or otherwise put on hold as a result of any administrative or other legal challenge to its terms. A Cease and Desist Order is only to be stayed, tolled or put on hold where required as a result of the administrative review process or by a Court of competent jurisdiction. 4. Notwithstanding anything in this Chapter to the contrary, the City may take all action necessary to inspect, investigate, 21 it 465 Ordinance No. Surface Water Management and Discharge Controls Adopted: Page: 22 assess, remedy, treat, monitor or otherwise abate any Discharge or threat of a Discharge of a Pollutant on or into any public property, including all publicly owned portions of the MS4. All costs and fees incurred by the City or any other responsible governmental agency and/or contractor of the City in this regard may be included within an Invoice for Costs and recovered against the responsible party or parties in accordance with provisions of this Chapter. E. Recovery of Costs. The Enforcement Officer may deliver to the owner and/or occupant of any property, and/or any other responsible person or entity who becomes subject to a Notice of Noncompliance, an Administrative Compliance Order, a Cease and Desist Order, or an Invoice for Costs. An Invoice for Costs shall be delivered in accordance with subsection 8.70.120(F). An Invoice for Costs shall be immediately due and payable to the City for the actual costs incurred by the City in issuing and enforcing any such notice or order, including any costs incurred by the City to prevent, contain and/or cleanup any threatened or actual Discharges to the MS4. If any owner or occupant or any other responsible person or entity subject to an Invoice for Costs fails to either pay the Invoice for Costs or successfully appeal the Invoice for Costs then the Enforcing Attorney may institute collection proceedings. F. Delivery of Notice. Except where the nuisance abatement procedure under Section 8.70.130 is being followed, all administrative citations, Notices of Noncompliance, Administrative Compliance Orders, Cease and Desist Orders, or Invoices for Costs, and all other enforcement orders for violations of this Chapter shall be subject to the service and administrative hearing procedures provided for in Chapter 1.09 of the City of La Quinta Municipal Code. G. Administrative Hearing. Except as set forth in subsection 8.70.120(H) or where the nuisance abatement procedure under subsection 8.70.130 is being followed, all Administrative Citations, Notices of Noncompliance, Administrative Compliance Orders, and Invoices for Costs issued under this Chapter shall be subject to the administrative hearing procedures set forth in Chapter 1.09 of the City of La Quinta Municipal Code. Notwithstanding the foregoing, these administrative appeal procedures shall not apply to criminal proceedings initiated to enforce this Chapter. 22 a•• Ordinance No. Surface Water Management and Discharge Controls Adopted: Page: 23 H. Administrative Hearing for Cease and Desist Orders and Emergency Abatement Actions. An administrative hearing on the issuance of a Cease and Desist Order or, following an emergency abatement action shall be held within five (5) business days following the issuance of the order or the action of abatement, unless the hearing (or the time requirement for the hearing) is waived in writing by the party subject to the Cease and Desist Order or the emergency abatement. A request for an administrative hearing shall not be required from the person subject to the Cease and Desist Order or the emergency abatement action. The hearing proceeding, decision and appeal requirements of Chapter 1.09 of the City of La Quinta Municipal Code shall otherwise apply. I. City Abatement. In the event the owner of property, the operator of a facility, or any other responsible person or entity fails to comply with any provision of a compliance schedule issued pursuant to this Chapter, the Enforcement Officer may request the Enforcing Attorney to obtain an abatement warrant or other appropriate judicial authorization to enter the property, abate the condition and restore the area. Any costs incurred by the City in obtaining and carrying out an abatement warrant or other judicial authorization may be recovered pursuant to subsection 8.70.120(E). 8.70.130 Nuisance. A. Any condition in violation of the provisions of this Chapter, including but not limited to, the maintenance or use of any Illicit Connection, or the occurrence or threatened occurrence of any Illicit Discharge, shall constitute a threat to the public health, safety and welfare, and is declared and deemed a nuisance pursuant to Government Code section 38771. 1. Court Order to Enjoin or Abatement. At the request of the City Manager, the Enforcing Attorney may seek a court order to enjoin and/or abate the nuisance. 2. Notice to Owner and Occupant. Prior to seeking any court order to enjoin or abate a nuisance or threatened nuisance, the City Manager, shall provide notice of the proposed injunction or abatement to the owner and occupant, if any, of the property where the nuisance or threatened nuisance is occurring. 23 " 467 Ordinance No. Surface Water Management and Discharge Controls Adopted: Page: 24 3. Emergency Abatement. In the event the nuisance constitutes an imminent danger to public health, safety and/or the environment, the City Manager may cause appropriate persons to enter the property from which the nuisance is believed to be emanating, abate the nuisance and restore any property affected by the nuisance. To the extent reasonably practicable, notice shall be provided to the owner or occupant prior to abatement. If necessary to protect the public health, safety and/or the environment, abatement may proceed without prior notice to or consent from the owner or occupant thereof and without judicial warrant. (i) An imminent danger shall include, but is not limited to exigent circumstances created by the Discharge or threatened Discharge of Pollutants, where the same presents a significant and immediate threat to the public health and safety or the environment. (ii) Notwithstanding the authority of the City to conduct an emergency abatement action, an administrative hearing pursuant to subsection 8.70.120(H) herein shall follow the abatement action. 4. Reimbursement of Costs. All costs incurred by the City in responding to any nuisance, all administrative expenses and all other expenses recoverable under State law, including reasonable consulting fees and attorney's fees, shall be recoverable from the person(s) creating, causing, committing, permitting, contributing to and/or maintaining the nuisance, and all such persons/entities shall be jointly and severally liable for all such expenses, costs and fees. 5. Nuisance Lien. All costs and fees shall become a lien against the property from which the nuisance emanated and a personal obligation against the owner thereof in accordance with Government Code section 38773.1 and section 38773.5. The owner of record of the property subject to any lien shall be given notice of the lien prior to recording as required by Government Code section 38773.1. (i) At the direction of the City Manager or the Enforcing Attorney is authorized to collect nuisance abatement 24 l�� Ordinance No. Surface Water Management and Discharge Controls Adopted: Page: 25 costs or enforce a nuisance lien in an action brought for a money judgment or by delivery to the County Assessor of a special assessment against the property in accord with the conditions and requirements of Government Code section 38773.5. 8.70.140 Criminal Sanctions. A. Prosecutor. The Enforcing Attorney may act on the request of the City Manager to pursue enforcement actions in accordance with the provisions of this Chapter. B. Infractions. Any person who may otherwise be charged with a misdemeanor under this Chapter may be charged, at the discretion of the Enforcing Attorney, with an infraction punishable by a fine of not more than one hundred dollars ($100.00) for a first violation, two hundred dollars ($200.00) for a second violation, and a fine not exceeding five hundred dollars ($500.00) for each additional violation occurring within one year. C. Misdemeanors. Any person or entity who negligently or knowingly violates any provision of this Chapter, undertakes to conceal any violation of this Chapter, continues any violation of this Chapter after notice thereof, or violates the terms, conditions and requirements of any permit or approval issued pursuant to this Chapter, shall be guilty of a misdemeanor punishable by a fine of not more than one thousand dollars ($1,000.00) or by imprisonment for a period of not more than six (6) months, or both. D. Damages. The Enforcing Attorney may petition the Court for any of the following damages: 1. The recovery of all fees and costs incurred and/or to be incurred in the enforcement of this Chapter, including but not limited to, all costs relating to any investigation, sampling, testing, monitoring, assessing, inspection, removing, treating, cleanup, and including all administrative expenses, legal fees and costs, and all other expenses as authorized by law, as well as damages to public property and consequential damages; 2. All costs incurred in investigating, sampling, testing, monitoring, assessing, removing, treating, cleaning up and/or mitigating in 25 Ordinance No. Surface Water Management and Discharge Controls Adopted: Page: 26 any way harm to the environment or public property, or to reduce the threat to human health or the environment; 3. Damages for harm to the environment or public property; and 4. Restitution and injunctive, declaratory and such other equitable relief as may be allowed by law. 8.70.150 Consecutive Violations Each day in which a violation occurs and each separate failure to comply with either a separate provision of this Chapter, an Administrative Compliance Order or a Cease and Desist Order, shall constitute a separate violation of this Chapter punishable by fines or sentences issued in accordance herewith. 8.70.160 Nonexclusive Remedies. Each and every remedy available for the enforcement of this Chapter shall be nonexclusive and it is within the discretion of the Enforcement Officer or Enforcing Attorney to seek cumulative remedies, except that multiple monetary fines or penalties shall not be available for any single violation of this Chapter. 8.70.170 Citations. A. Pursuant to Penal Code section 836.5, the Enforcement Officer shall have the authority to cause the arrest of any person committing a violation of this Chapter. The person shall be released and issued a citation to appear before a magistrate in accordance with Penal Code section 853.5, section 853.6, and section 853.9, unless the person demands to be taken before a magistrate. Following issuance of any citation the Enforcement Officer shall refer the matter to the Enforcing Attorney. B. Each citation to appear shall state the name and address of the violator, the provisions of this Chapter violated, and the time and place of appearance before the court, which shall be at least ten (10) business days after the date of violation. The person cited shall sign the citation giving his or her written promise to appear as stated therein. If the person cited fails to appear, the Enforcing Attorney may request issuance of a warrant for the arrest of the person cited. 26 f� 470 Ordinance No. Surface Water Management and Discharge Controls Adopted: Page: 27 8.70.180 Violations of Other Laws. Any person or entity acting in violation of this Chapter may also be acting in violation of the Clean Water Act or the California Water Code and/or other laws, and may be subject to sanctions and civil liability. Accordingly, the Enforcing Attorney is authorized to file a citizen suit as permitted pursuant to the Clean Water Act, to seek penalties, damages, and orders compelling compliance, and any other appropriate relief. The Enforcing Attorney may notify EPA, the State or Regional Boards, or any other appropriate State, regional or local agency, of any alleged violation of this Chapter. 8.70.190 Injunctions. At the request of the City Manager, the Enforcing Attorney may cause the filing in a court of competent jurisdiction, of a civil action seeking an injunction against any threatened or continuing noncompliance with the provisions of this Chapter. Any temporary, preliminary or permanent injunction issued pursuant hereto may include an order for reimbursement to the City of all costs incurred in enforcing this Chapter, including all costs of inspection, assessment, testing, investigation, monitoring, treating, removing and/or cleaning up Pollutants, and all costs of abatement and/or restoration undertaken at the expense of the City, as well as all legal fees and expenses, including all litigation costs and consulting costs and attorney fees relating thereto, and all other fees, costs and expenses as may be authorized by law. 8.70.200 Other Civil Remedies. A. The City Manager may cause the Enforcing Attorney to file an action for civil damages in a Court of competent jurisdiction seeking recovery of (i) all costs incurred in enforcement of the Chapter, including but not limited to costs relating to investigation, sampling, monitoring, inspection, administrative expenses, legal expenses, including litigation costs, consulting costs and attorney fees all other expenses as authorized by law, and consequential damages, (ii) all costs incurred in mitigating harm to the environment or reducing the threat to human health, (iii) damages for harm to the environment or public property, and (iv) restitution and injunctive, declaratory and such other equitable relief as may be allowed by law. B. The Enforcing Attorney is authorized to file actions for civil damages resulting from any trespass or nuisance occurring on public land or to the MS4 from any violation of this Chapter where the same has 27 ro 471 Ordinance No. Surface Water Management and Discharge Controls Adopted: Page: 28 caused damage, contamination or harm to the environment, public property or the MS4. C. The remedies available to the City pursuant to the provisions of this Chapter shall not limit the right of the City to seek any other remedy that may be available by law. 8.70.210 Coordination With Other Agencies. A. The City intends to cooperate with other agencies with jurisdiction over surface water to ensure that the regulatory purposes underlying surface water runoff regulations promulgated pursuant to the CWA are met. B. The City may, to the extent authorized by law, elect to contract for the services of any public agency or private enterprise to carry out the planning, approvals, inspections, permits and enforcement authorized by this Chapter. 8.70.220 Compliance With Chapter Is Not Compliance With Other Laws. Compliance by any person or entity with the provisions of this Chapter shall not relieve any such person or entity from complying with other local, State or federal statutory or regulatory requirements. SECTION 2. EFFECTIVE DATE. This Ordinance shall take effect and be in force thirty (30) days after passage. SECTION 3. SEVERABILITY. The City of La Quinta hereby declares that should any section, paragraph, sentence, phrase, term or word of this Chapter be declared for any reason to be invalid, it is the intent of the City Council that it would have adopted all other provisions of this Chapter, independent of the elimination therefrom of any such portion as may be declared invalid. SECTION 4. PUBLICATION. The City Clerk is hereby ordered and directed to certify to the passage of this Ordinance, and to cause the same or a summary thereof, or a display advertisement, duly prepared according to law, to be published in accordance with law. 28 it 472 Ordinance No. Surface Water Management and Discharge Controls Adopted: Page: 29 NOW, THEREFORE, the City Council of the City of La Quinta does ordain as follows: SECTION 5. POSTING: The City Clerk shall, within fifteen (15) days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. PASSED, APPROVED and ADOPTED, at a regular meeting of the La Quinta City Council held this by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (SEAL) DON ADOLPH, Mayor City of La Quinta, California 29 1is 473 Ordinance No. Surface Water Management and Discharge Controls Adopted: Page: 30 APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California *Ordinances are adopted on second reading. STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE 1 ss. CITY OF LA QUINTA 1 I, VERONICA J. MONTECINO, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. (enter number) which was introduced at a regular meeting on the (date) day of (month), (year), and was adopted at a regular meeting held on the (date) day of (month), (year), not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in City Council Resolution No. 2006-1 15. VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California 30 a 474 Ordinance No. Surface Water Management and Discharge Controls Adopted: Page: 31 DECLARATION OF POSTING I, VERONICA J. MONTECINO, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing Ordinance was posted on pursuant to Council Resolution. VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California 31 i1 475 (�&� 4 4 QuiAraj AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: October 18, 2011 CONSENT CALENDAR: ITEM TITLE: Consideration of Reappropriation of STUDY SESSION: Concours d'Elegance Funds PUBLIC HEARING: RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: Adequate funding of $10,000 is available from General Fund unallocated reserves or by transferring the unused amount in the Concours d'Elegance account into the Community Service grant request account. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Fiscal Year 201 1 /2012 City of La Quinta budget was balanced using $3.1 million dollars in General Fund reserves even after reducing expenditures in many areas. The Fiscal Year 2011/2012 budget contained $25,000 for Community Service grants in the Community Services Administration division budget. The Fiscal Year 2011 /2012 budget also had $10,000 budgeted for the Concours d'Elegance in the City Manager Development Services division budget. At the last City Council meeting of September 15, 2011, the City Council discussed the possibility of increasing the grant program in the Community Services administration division due to the cancellation of the Concours d'Elegance event in the City of La Quinta. In order to make such a change, the City Council would need to approve this transfer since staff cannot make transfers between divisions without the City Council's approval. 4 476 The following table is a comparison of the grant funding from Fiscal Year 2010/201 1 to Fiscal Year 201 1 /2012: Fiscal Year 2010-2011 2011-2012 Grant Program funding 100,000 25,000 Soroptomist Facility rent 5,025 Subtotal 100,000 30,025 Amountspent 60,225 Amount remaining 39775 30025 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the reappropriation of Concours d'Elegance funds; or 2. Do not approve the reappropriation of Concours d'Elegance funds; or 3. Provide staff with alternative direction. Respectfully submitted, rx' ' �o 2 Thomas P. Genovese, City Manager `eitivl 4 laQumrw COUNCIL/RDA MEETING DATE: October 18, 2011 ITEM TITLE: Discussion of Retail and Consumer Trends Analysis RECOMMENDATION: Receive the staff presentation and provide direction. FISCAL IMPLICATIONS: None at this time. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: I The 201 1 /2012 Economic Development Plan identified the need to conduct a trends forecast in lieu of commissioning a market study. The rationale was that consumer preferences are changing dramatically, and traditional market studies do not adequately identify these changes. City staff has been working with RSG to identify and review data resources that track population, generational, economic and technological trends that are and will affect the City of La Quinta. This effort has surfaced data that will be presented at the October 4, 2011 City Council meeting. This staff report summarizes the data resources, and outlines potential next steps for the trends forecasting effort. Trend Forecasting Market studies identify market demand for specific uses for a three to five year period. On the other hand, trend forecasts review demographics, generational preferences, economic trends, industry trends and the impact of technology, and identify consumer preferences. These preferences are then interpreted to determine how they will impact current and future real estate assets. Discussions 478 with large land development and real estate holding companies (the Irvine Company, Caruso Affiliated, to name a few) indicate that they are studying generational preferences and the impacts of technology and economic trends, in order to reposition their retail, hospitality, residential, office, medical and industrial real estate assets and capitalize on these trends. Many cities and the City of La Quinta in particular, are similar to land development and real estate holding companies in that they influence land use and development patterns through their planning, zoning and capital improvement policies. The City of La Quinta has historically gone beyond just setting policy by purchasing prime commercial, residential and resort land assets, and facilitating their development through redevelopment and economic development investments. To date, this approach has generated impressive returns such as the Highway 111 corridor retail development and workforce housing opportunities. The City was on the path to facilitate major resort and resort -retail development at SilverRock until the financial crisis of 2008 collapsed market demand for new resorts, and eliminated the financial support required to underwrite this development. Further, since 2007 the City has added to its land asset inventory by acquiring strategic properties in the Highway 111 corridor and the Village. When acquiring these assets, the City was seeking to facilitate development that both resulted in greater General Fund revenue and community benefits. Subjects Reviewed The trends data reviewed involved the following: • Permanent and seasonal population • The hotel and hospitality industry • The golf industry • The retail industry • Placemaking (creating cultural and physical sense of place) • Wellness and healthcare These areas were selected because the City's permanent and seasonal population preferences generate the demand for housing, retail, recreation, and hospitality uses and services. Placemaking was studied because communities, and the retail, restaurant and residential districts within communities, embrace the physical and cultural character that represent the community's values and style. Research and surveys conducted by private and non-profit entities indicate that consumers and residents are increasingly seeking locations where they can engage in experiences that are unique and indigenous to a particular location. Wellness and healthcare trends were reviewed because all population segments are living longer and desire healthy lifestyle options. This growing demand is driving demand for new medical it 479 facilities, and the demand for ancillary uses including housing, retail, office and resort uses. Preliminary Findings In reviewing the data generated by this research, various trends were identified that warrant consideration. These findings are summarized below and are based upon review of the data, discussions with industry leaders, and evaluating reference materials and articles that discuss the current thinking about future trends. Some of the data sources used are presented in Attachment 1. • Permanent and Seasonal Population. The Coachella Valley is unique from other Southern California markets in that there are three population segments: (1) the permanent, year-round population, (2) the seasonal population of second homeowners, and (3) the limited stay visitor population (the resort, hotel, motel and vacation home patrons). Particular findings in this area include: ✓ The 18 to 54 age group is projected to grow the most during the next 20 years, while the under 18 will remain relatively steady, and the over 55 population will decline. The 18 to 54 population will be seeking expanding employment opportunities, and housing, retail, resort, and golf venues that differ from the over 55 population. ✓ The Coachella Valley's seasonal population has grown at a steady pace during the past 10 years with La Quinta consistently experiencing the greatest growth. ✓ Some of this seasonal population growth is attributed to a growing population of snowbirds coming from not just cold region states, but from Canada, particularly Vancouver, Edmonton and Calgary. • Permanent Population Tapestry Segmentation. A market segmentation profile for the City of La Q uinta was obtained to further identify the socioeconomic and demographic composition of each community in the United States. Environmental Systems Research Institute (ESRI) prepares this data, and is a private entity that has been providing market segment data primarily to private industry, and secondarily to government, for 30 years. ESRI provides Tapestry Segmentation data to characterize the consumer market, and to identify consumer preferences and lifestyle choices so that investment decisions embrace these preferences and choices. The City's permanent population is divided into seven market segments; each segment is defined and their preferences are outlined in Attachment it 480 2. Staff will review this attachment in detail with the City Council during the presentation. Of particular interest is that the ESRI data indicates that the number of households aged 55 years and older is projected to decrease by 14.6% from 52.8% to 45.1 % (of total households) during the coming 20 years, and the number of households 25 to 54 years of age is projected to increase by 15% from 46% to 55%. The latter population segment will also enjoy incomes of $50,000 to $200,000 or more. • Hotel and Hospitality Industry. Changing demographics is also impacting the hospitality industry. The 78 million strong Baby Boom generation is evolving into the new senior market, in that they are rapidly moving from being business travelers to leisure and recreation travelers. At the same time, the 49 million Gen X'ers and the 72 million Gen Y'ers are becoming the new market of business and family travelers. Regarding hotel/resort property preferences, patron surveys indicate that today's travelers are seeking comfortable, more relaxed environments that emphasize inclusivity rather than exclusivity, wherein lobbies, recreation and fitness facilities, and public spaces are gathering spaces designed for interaction. There is also a shift towards localism by incorporating more local heritage and history into a hotel development and to reflect the community's "brand." • Golf Industry. This industry is also feeling the generational preference changes in that a growing number of private and public courses need to retool to appeal to a younger demographic. Since the under 40 crowd works longer and harder, they prefer to spend their leisure time with families and cannot invest hours playing golf. Facilities that offer additional recreation venues that allow families to do other activities than golf are very popular. Further, of those golfers surveyed, 57% of golfers over 50 prefer to play locally and 43% prefer to travel to golf destinations, while the reverse is true for golfers under 50; 72% prefer to play locally while 28% prefer to travel to play golf. The reasons, less time to devote to an activity that takes time away from family time. • Retail Industry. This segment is being impacted by three factors: technology, reduced disposable income, and generational preferences. The internet is rapidly supplanting the need for consumers to visit brick and mortar retail commercial to purchase goods, and increasingly, many services. Virtually all goods can be purchased at competitive prices via the internet, in the comfort of one's home. Surveys indicate that consumers visit brick and mortar establishments in order to combine shopping with high quality and compelling social experiences. As a result, many retail developers and retail property owners are repositioning their centers to m 481 weave together retail, food, service and entertainment venues. One -focus centers are rapidly becoming outdated. The goal is to create places where people want to come versus a place where they have to go, to shop. Reduced disposable incomes is also impacting retail centers in that people are buying less so there is a need to attract more traffic into retail centers by providing unique memorable experiences and people gathering/watching places that authentically reflect local culture. • Placemaking. Placemaking is the effort to design and populate the integration of retail and office centers, districts within communities, and communities themselves, so that they reflect local culture, style and values. The purpose is to enhance experiences and thus attract more people to come, stay and experience the location. Surveys indicate that there is an increasing lack of interest in the same look and feel of commercial, hotel and residential properties which are found across America. Instead, they are seeking locations that embrace the local environment and reflect local culture. In reviewing data for hotel, retail, and office environments and from discussing this approach with real estate developers and holding companies, the push today is to reposition properties so that they feature gathering spaces, offer a mix of uses (including incorporating residential uses in commercial centers so that patrons may interact with the local population), and establish a unique brand. One of the discoveries that surfaced from the trends forecasting effort is that many La Quinta residents view the community as its own brand that reflects the community's culture and values. Further, discussions with personnel from the Marine Corps Air Ground Combat Center in Twentynine Palms surfaced that the Corps provides weekend bus transportation from the Base to La Quinta so that Base personnel and their families may shop and dine in La Quinta. • Wellness and Health Care. A rapidly emerging trend is embracing an all - encompassing wellness philosophy that combines preventative care with traditional medical care. People are seeking more outdoor park and recreation opportunities in order to pursue individual and group activities. This is generating the opportunity to combine land uses so that retail, residential and recreation uses are in the same proximity and facilitate pedestrian versus strictly vehicular access. The aging population is increasing the demand for specialized out -patient facilities, and smaller neighborhood located medical facilities. The growing wellness awareness is also changing resort venues; resorts are repositioning themselves to expand outdoor recreation opportunities, and to offer conference and event facilities that accommodate the wellness and medical communities. n Qg2 Next Steps Staff elected to conduct a preliminary review of this data in order to see if there was merit in further exploring these trends. The data gathered and analyzed thus far indicates that these trends are real, and that the City should better understand them so that is continues to identify policy and investment options for City Council consideration. This effort is not targeting the entire City; the vast majority of the existing residential infrastructure will likely remain in place and will not change for the foreseeable future. However, many of the community's retail centers, the Village, Highway 1 1 1, SilverRock, and the La Quinta Resort are being impacted by these trends and their impact on these properties should be evaluated. The next step is to share this information with the stakeholders that comprise La Quinta, and to engage in discussions with these stakeholders to ascertain if and how they are accommodating these trends, and how the City may work in partnership to ensure our mutual success. The efforts of this and prior City Councils have established a community that has a unique brand. Our goal is to now understand how current trends may translate into future demand so that the City Council can position the City to best capitalize on these trends, and maintain this unique brand. Respectfully submitted, Mat- MarkeCasillas ting/Economic Development Manager Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Trends Forecast Data Resources 2. ESRI Tapestry Segmentation 483 ATTACHMENT Trends Forecast Data Resources Southern California Association of Governments (SCAG) Coachella Valley Association of Governments (CVAG) Wheeler's Market Intelligence Metroscan (Property ownership data) Palms Springs Convention & Visitors Authority Palm Springs International Airport Environmental Systems Research Institute (ESRI) Business Analyst PKF Market Study, 2009 - La Quinta Resort Expansion Urban Land Institute (ULI) U.S. Department of Health & Human Services - National Prevention, Health Promotion and Public Health Council International City/County Management Association (ICMA) The California Endowment Public Health Law & Policy (PHLP) Social Science Research Council (SSRC) Samueli Institute Seavest Healthcare Properties Humana Clinton Foundation Golf Profit Builders Travel Institute www.golfdatatech.com www.golflink.com USA Today STR Global (formerly Smith Travel & Leisure) www.hotelnewsnow.com American Hotel & Lodging Association International Society of Hospitality Consultants Cornell University - Center for Hospitality Research State of California Board of Equalization U.S. Business Reporter National Endowment for the Arts The Urban Institute + The Fund for Folk Culture Americans for the Arts it 484 Tapestry Segmentation The Fabric of America's Neighborhoods • Standard geograpblo areas Including census tract, block 11 1-11, • User -defined areas such as rings or polygons based on customer addresses or site locatwns dhe'versatiuy of Tapestry Segmentation provides several methods. of dividing the 65 segments into summary groups for • LifeMode: 12 summary groups based on frfestyle and Gfestage • Urbanization: 11 summary groups based on geographic and physical features along with income Trends Revealed by Tapestry Segmentation Since Census 2000, several interesting demographic changes hive occurred: • The U.S. population has increased by 28.3 million people. • More than 11 million new households have been created. • More than 7 million people have become homeowners. • The average household income has increased by 26 percent. • The average home value has increased more than 51 percent. 'Although the demographic landscape of the United States changed significantly in some areas since Census 2000, this review and update of the segmentation system further confirms the stability of the Tapestry Segmentation system as some neighborhoods evoked and moved into other segments,' said Lynn Wombold, chief demographer and manager ofdata development, ESRI. "Tapestry Segmentation stands as a solid affirmation of the proven segmentation methodology that has been developed and enhanced by ESRI's data development team for more than 25 years " www.esri.com/tapestry is 486 I a conduct analyses and display it iriisa reports and map Solutions can be implemented that atbwusers to perform this application from the desktop, the field, and the Web. This process begins with a cuStofner database that: can lie Understanding customersknowing customers' shopping patterns, assessing the media preferences of customers,' cross.selling to customers, and successfully retaining existing customers are just some activities that'Sre supported by mining customer files. Some of these marketing activities include • Customer profiling • Media targeting • Direct mail • Siteanalysis Customer Profiling A thorough knowledge of customers or constituents Is critical to an organization's success; this knowledge it key to developing effective marketing programs with information mined from customer databases. Cleansing, geocoding, and appending tapestry Segmentation codes to address records will further refine and enrich an understanding of customer/constituent preferences. With these took, you can track customer buying data by segment; target different populations; and analyze the results of each direct marketing campaign, loyalty program, and advertising. www.esri.com/tapestry be iematioii and the creation • looking for the best locations for new stares • Evaluating the success of editing locations • Selecting merchandise suited tocustomer preferences • Directing advertising with the right message to the right audience • Targeting direct mail and other piomotions to the most responsive recipient{11 ' ` A customer profile illuminates and helps define customer behaviors: The profile will pinpolm your core customer groups"as well as groups with opportunity. Customer profiling Is used to develop • Insight Into the lifestyle characteristics of your best customers • A "picture" or crap of where these customers live • Plans to target neighborhoods previously unserved • New opportunities • Strategies that attract customers to stores to purchase your products and services Organizations can add Tapestry Segmentation to their customerkonstituent data to learn more about them A completed customer/constituent profile analysis provides a detailed picture of an organization's oustomers/constituents, producing actionable information for better, more cost- effective decisions. to 487 by CDUPW Segments in the 12 Tapestry' Segmentation LifeMode Summary Groups are characterized by lifestyle and lifestage and share an experience such as being born Mo in the same time period or a trait such as affluence E5 it 488 Segment on'd The fDp color fflustraftes We WiW& SWfiiiiir-h3'ro6p. . Y LI High kdety L2 Upscale Avenues L3 Metropolis L4 Solo Acts L5 Senior Styles L6 Scholars and Patriots U High Hopes LB Global Roots L9 family Portrait LJO Traditional Living LI I Factories and Farms L1 2 American Quilt www.esri.com/tapestry Seg mient Illustration Urbihk4i& Stirfinmiiy Group (bpuom color) Tl U I ftclpal Urban Centers I U2 Principal Urban Centers H U3 Metro Cities I U4 Metro Cities U "I U5 Urban Outskirts I U6 Urban Outskirts it U7 Suburban Periphery U8 Suburban periphery fi U9 Small Towns U10 Rural/ U11 Rufaill 4 439 Demographic Preferences . households have adult children. Th 40.1yearss slightly older than the The diversity Index of 58 for the File slightly tiekwv the U.S. figure of 61. Socioeconomic of 36.9 years. fives of segments, these residents have a median household Income of $78,653 and a median net worth of $266,218. Labor force partici on I above average, and unemployment is below the national average. Employed residents work in a variety of occupations in diverse industry sectors, similar to the U.S distributions. Approximately one in five households receives retirement income, a ratio that is expected to increase. Forty-four percent of households earn additional income from interest, dividends, or rental properties. Residential Residents of Pkvlsant-Ville neighborhoods live In single-family homes with a median value of $298,924; nearly half of these homes were built between 1950 and 1970. Because these neighborhoods are concentrated in the Northeast and California, home values increased dramatically in this decade, but have begun to decline. These settled residents enjoy where they live; two-thirds have rived in the same house since 1995, when they bought their homes for much lower prices. Despite the fluctuation In value, homeownership remains high at 82 percent. To maintain their comfortable lifestyle, 12 percent commute an hour or more to work. Transportation is important: two thirds maintain two or more vehicles www.esri.com/tapestry coupons for discounts For more upscale it cos, they shop at department stores. Those who are union members contract for health Ins o-ance through the union.' Pleasant Ville residents spend time with their families, dine out, playcaids and boaiogames attend baseball games, and visit i6nna parks. They take sightieeing vacations and beach trips in the U.S. or crulse'to forelgn ports. Ttiey own and use older PCs to shop online for small Items, check e-mail, and read the news. These residents listen to contemporary hit, all -news, all -talk, and sports radio, partkularly dludrig ibeir commute times. The sports fanatics Osten to ball games on the radio and watch a varietyof major sports on TV. For exercise, they usually work out on the treadmill at home, walk, and swim. To keep abreast of current events, they would probably read two or more daily newspapers. r}(1)0 I . i 9 1 �4.,'..7 £�ct'��e n � ✓ k2 .r.�.,�i+i *,?� L�cx Y� �.w + �s '"i�`io.+x 'i 'tr , t �s,.� �;& _gm 1�''T a ZF an To- ri _ i v ilpadntlCgFazairt.4 �" �+llfe„aflDtlg�Sul�rnaiYG�Otrp �E9'Fa/mlyPORr®tty� 1 s x>gr � -�� J� , u. ", � ��Urban'i�a�►SuM�aryGrou� ,U7SuburbanPenpherj%I� k�,u .. �� d e�R...-.G.+.�w-.+-.2 �''w' 3 # a ..� • *3 ' f� r s ,.a" y s � r 'E � ,± � r3' � x'#.�+4.x..`-r� Vw.tiYP�,�..., i Demographic Preferences With an annual household growth rate of 5.2 percent, Family and home dictate the products these residents Up endibo ri* Famifres'represents Tapestry's second buy. Marry are beginning or expanding their families, so highAt household growth market. A mix of Generation baby equipment childre l clothing and toys are essential Xers snit Baby Boomers with -an, edian age of 31.9;years, puictui s Because many are first time fgnieowrers, tiask: this segment lsthe youngest of Tapestrys affluent family household furniture and lawn feroBzer weed control, and marketsli6identsof these neighborhoods are young, insecticide products are important Car bans and mortgage effluent familieswith youngeir children. Eighty percentof paymerdsarema)oihouseholdbudgetitems.-They are most the houselahls are families Most bf the residents are white; likely to own or hose an SUV'or a minivan. They eat out at however, -diversity is increasing as the segment grows. family restaurants especially on the weekends, and buy fast food at the drive-through'or fortakeout $UCIOECODOmic .. They play softball take the kids to the zoo, and visit theme Beginning Meu careers, residents of Up and Coming Families parks (generally Sea World or Disney Word) where they make are earning above -average incomes. The median household ge,d 6se of their digital camera or camporder. They rent income is'08189, higher than the national median. The comedy, family, and Sctbn/adventure 0VDs. Cable station median net worth is $194 046. Neahy two-thirds of the favorites include Country Music Channel, ESPN news, The residents aged 25 years and older Have attended college; learnineyg Channel, and the DisnGnarinet They listen to more than one in five holds a bachelor's degree. labor country, soft rock and contemporary hit radio. force participation is well above average at 71 percent; unempkiyrnent is low. Ninety-one percent of households earn Income from wages and salaries, Although half of the households have children, they also have working parents. Residential In the suburban outskirts of midsized metropolitan areas with populations higher than 250,000, approximately half of Up and Comng Families neighborhoods are concentrated In the South, the other half in the West and Midwest Most residents live in new single-family housing more than half the housing units were built in the last 10 years. Homeownership is at 83 percent. The median home value is $182,628. www.esri.com/tapestry It 491 I hic Demograp With a median age of 59 6 years, Saherand are`the second oldest of the Tapestry segmer 70 percent are aged 55 years or'older Most n retired from professional occupations NaH of are composed married couples without chi seamenCs small. less Than t percent of all U.! rot ethnically diverse; 93 percent are wealthy, educated seniors. Their median household a B f69,774;�and their median net worth Is $365,407. x percent of the houset olds still earn wages or salaries, Ilea Soc`i si urdy benefits, 63 percent receive neptincorne,'and 35 percent collect retirement income. force participation is 45 percent, well belay the U.S. 'hepercemage of those who work from home is than the t& worker per centage;"nearly one-fourth of red residents areselfemployed, also higher than the Residential Their affluence enables them to relocate to sunnier climates. More than 60 percent of these households are in the South, mainly In Florida. One-fourth are located in the West, mainly in California and Arizona. Neighborhoods are exclusive, with a median home value of $286,746 and a homeownership rate of 84 percent Silver and Gold ranks second of the Tapestry segments for the percentage of seasonal housing. Because these seniors have moved to newer single-family homes, they are not living in the homes where they raised their children. SIAer and Gold residents are avid readers of biography and mystery books and watch numerous news programs and news channels such as Fox News and CNN. Favorite non - news programs include detective dramas. a 492 a Of ure. They Bath and have ban. car, they a U-Haul Population by race approximate the U.S; distributions with and move then own belongings. Many households own a slightly above -average ratios of black and Hispanic residents. dog The presence of children m Milk arrd C'doktes households drives their large purchases of babyand chiklren's products $OC102COrlOfI11C Including baby food, baby equipment, clothes, shoes, Ninety percent of Milk and Cookies households earn income medicine, vitamins, boar! games, bkyele's, toys, video games, from wages. The labor force panidpaton rate of 71, percent and children s DVDs. Most households own one of the latest 6 above average. The median household income Is f64,5i7, video game systems and a large-xreen TV. and the median net worth Is $135,61. Fihy-eight percent To save time in their busy raves they frequently buy prepared have attended college; more than 20 percent hold bachelor's dinners from the grocery store and fast food. They play or graduate degrees. video games, go bowling, and visit theme parks such as Six ResidentialFlags and Sea world. They watch professional football and basketball games. Favorite cable channels include Cartoon Milk and Cookies residents prefer single-family homes in Network, Discovery Channel, National Geographic Channel, suburban neighborhoods of cities, largely in the South, and BET. They also work on their lawns, tackle interior particularly in Texas. Smaller concentrations of households are located In the West and Midwest. The median home painting projects, or do minor maintenance on their vehicles value is $132,494. Housing units are generally 20-30 years old Given the concentration of dual -income families, 71 percent of households have at least two vehicles. A family with two or more workers, more than one child, and two or more vehicles is the norm for these neighborhoods. 493 Residents of these transtional neighborhoods are either beginning their 'Careers or retiring. They range in age from their 20s to 75 and older. Their median age of 37.1 years splits this disparity. There are more singles and shared households than families in these neighborhoods. Most of the residents are white; however, the'diversityclowly resembles that of the U.S. L. .y.t.t1. Sixty-five percent are In the labor force; the unemployment rate mirrors the U.S. figure. The median household income of 544,112 and the median net worth of $25,093 are below the U.S. medians. Educational attainment, college, and graduate school enrollment are a6ove average. The distribution of employees by occupation is similar to that of the U.S. Residential Spread throughout metropolitan areas of the United States, Old and Newcomers neighborhoods sustain a lot of transnion. More than hall the population aged five years and older has moved in the last five years. More than 60 percent rent; approximately half in mid- or high-rise buildings, with nearly 14 percent in two- to four -unit buildings. Six in ten housing units were built between 1969 and 1989. The average gross rent in these neighborhoods Is similar to the U.S. average. The median home value is $154,660. www.esri,com/tapestry Preferences Their purchases reflect the unencumbered lifestyles of singles and renters. They spend less at the grocerystore than larger households.A domestic subcompact or compact car serves them well. They arrange their vacations to keep In (ouch with out-of-town relatives and friends. They read fiction and nonfiction, newspapers, and magazines. They watch TV, leten to contemporary hits radio, go to the movies, and rent DVDs to view at home. Their leisure activities are as varied as their ages. They exercise by walking, swimming, and going bowling. They also cook at home. BE, ... Family is central to residents of rrrdustribus,Urban Pfte neighborhoods; slightlymore than half of the households have children. Fifty-four percent are married -couple families; 17 percent are single parents. Multigeneratonal households are relatively common. The high proportion of children contributes to the relatively low median age of 28.8 years. Sixty percent of the residents are Hispanic. More than one- fourth are foreign born, bringing rich, diverse cultures to these urban outskirts neighborhoods. Socioeconomic The median household income is $43,378; the median net worth is f42,147. The large average household size of 3.44 lowers the discretionary income available compared to segments with similar income. Residents take advantage of job opportunities offered in nearby cities;` most work in the manufacturing, construction, retail trade, and service industries. The unemployment rate is higher than the U.S. level, and education attainment is lower. Residential These neighborhoods are located in the West and South; the highest concentrations are in California, Texas, and Florida. Homeownership is at 64 percent; the median home value is $114,923. Single-family housing is dominant In these areas. To find more affordable housing, many live farther out from the city. www.esri.com/ta pestry Preferences Industrious Urban Fringe households balance their budgets easefully. Mortgage payments take pri6rity. They shop at Wal-Mart, Kmart, Target, and other major discount stores for baby and children's products. They dine out less often than average households. Many have no financial investments or retirement savings other than their homes and are less likely than average to carry health Insurance. Keeping in touch Is Important to these residents; they often have a second phone line at home. They watch movies at home and will also see multiple movies at the theater each month. Television and radio are better than newspapers and magazines to reach these residents. They watch TV as much as the average U.S. household, but subscribe to cable less often. They listen frequently to Hispanic, contemporary hit, and urban radio. 4 495 Demographic The Population of the Rooted Rural segment is slightly older, with a median age of 42.3 years; 50 percent are older than age 55. Married -couple families dominate these rural neighborhoods; however, 23 percent are singles who live alone. More of the married -couple families are empty -nesters than those who have children. There is little ethnic diversity in the Rooted Rural segment; almost 90 percent of the residents are white. Socioeconomic The median household Income for this segment is $38,234; the median net worth is $62,041. The labor force participation of 56 percent is below the national level. One-third of the households receive social Security benefits. Although the agricultural industry is more prominent in this market than at the U.S. level, many employed residents work in the service and manufacturing Industry sectors. More than three in four people aged 25 or more have graduated from high school; 12 percent hold a bachelor's or graduate degree. Residential Although Rooted Rural neighborhoods are located in rural areas throughout the country, more than three -fifths of the households are found in the South. Housing types include single-family dwellings (70 percent of households) and mobile homes (26 percent). Homeownership is at 82 percent; the median home value Is $96.569. Most of the housing units were built after 1970. A higher proportion of seasonal housing contributes to higher vacancy rates in these neighborhoods. local residents tend to move infrequently www.esri.com/tapestr y Preferences Rooted Rural residents are do-it-yourselfers. These settled famines take pride in their homes and keep busy with home Improvement and remodeling projects. They also take pride in their gardens, regularly buying lawn and garden Insecticides, flower and vegetable seeds, and plants. Typical of their rural lifestyle, malty have a lawn or garden tractor and ATVs and own an assortment of tools. They prefer domestic vehicles; most households own or lease a truck. Typically, a household member handles vehicle maintenance. Many homes have pets. When families eat out, they prefer Ryan's family Steakhouse, but they generally prepare meals at home with fresh vegetables from their gardens. Many homes own a separate freezer to store their produce. They shop for groceries and buy their favorite Folger's coffee at Winn -Dixie, Piggly Wiggly, or a Wal-Mart Supercenter. They hunt fish, ride horseback, attend country musk concerts, and go to car races. They read hunting and fishing magazines and listen to country music and auto racing on the radw. Many have a satellite dish so they can watch rodeo/bull riding, truck and tractor pulls, reality N, auto racing, and fishing programs as well as a variety of shows on CMT. 496 REPORT/INFORMATIONAL ITEM: -19 9 INVESTMENT ADVISORY BOARD Meeting September 14, 2011 I CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 4:00 p.m. by Chairperson Spirtos followed by the Pledge of Allegiance. PRESENT: Chairperson Spirtos, Board Members Mortenson, Blum, Donais and Park (4:04) ABSENT: None OTHERS PRESENT: John Falconer, Finance Director and Vianka Orrantia, Senior Secretary II PUBLIC COMMENT - None III CONFIRMATION OF AGENDA - Confirmed IV CONSENT CALENDAR 1. Approval of Minutes of Meeting on July 13, 2011 for the Investment Advisory Board. Board Member Spirtos requested that the following correction be made to page 2, Item V. Consent Calendar, "Motion" should read as follows: Motion — It was moved by Board Members Blum/Spirtos to approve the Minutes of June 8, 2011 N `3 . , L..1 MOTION - It was moved by Board Members Blum/Donais to approve the Minutes of July 13, 2011 as amended. Motion carried unanimously. 1 a 497 V BUSINESS SESSION A. Transmittal of Treasury Report for June and July 2011 Mr. Falconer presented and reviewed the staff report for the month of June advising the Board that the cash balance had increased by $28.9 million ending the month at $190.1 million. Mr. Falconer further advised that the increase in net proceeds was due to the Governor's consideration to eliminate the Redevelopment Agencies; as a result the City issued two taxable bonds giving flexibility for cash if needed. Mr. Falconer also advised that issuance of the bonds does not impact the City's credit rating. The two bonds issued by the City were for Project Area No. 2 for $6,000,000, with a commitment from the City to Torre Nissan for upgrades and improvements of $1,500,000; and the Housing Authority Project Area No. 2 for $28,850,000 for capital improvements and the purchase of several properties in the Village. The titles of these properties were transferred from the Redevelopment Agency over to the City. Mr. Falconer advised that page 7 reflects the maturity of existing bond proceeds with staff rolling over the proceeds into mutual funds. The portfolio continues to remain the same at .53%, with investments remaining in money market funds. Mr. Falconer advised the Board that during the City's audit an unrealized gain of $269,103, which was reflected in the Financial Statements as interest income under GASB 31 marking to market requirements, was reported by the auditors and due to GASB 31 Standards the gain would have to be reported. General discussion ensued amongst the Board and staff regarding GASB 31. In response to Chairperson Spirtos, Mr. Falconer clarified the footnote on page 9 in reference to the Museum expenses. In response to Board Member Blum, Mr. Falconer clarified the difference between taxable and non-taxable bonds. `A �•i MOTION - It was moved by Board Members Blum/Park to review, receive, and file the Treasurers Repdrt for June 2011. Motion carried unanimously. Mr. Falconer presented and reviewed the staff report for the month of July advising the Board that page 2 reflects a decrease in the LAIF balance due to the transferring of funds into a Rabobank interesting bearing account, which allows the City same day liquidity; as well as a reinvestment of a CD which was rolled over to One West Bank. Mr. Falconer further advised that the portfolio was down by $3.4 million due to the following expenditures $1.2 million in Police expenses, $1.09 million in franchise fees paid to Burrtec, $570,000 for one time retiree costs, $407,000 for general liability coverage as well as various capital improvement projects costs. Mr. Falconer commented that the bank service costs for the month of July were $1,631 which resulted in a net decrease of approximately $400 from the prior month due to the implementation of the new bank contract. He also commented that Rabobank is currently paying 51 basis points and as the City's current commercial paper investments mature the funds would be reinvested into the Rabobank interest bearing account. MOTION - It was moved by Board Members Mortenson/Blum to review, receive, and file the Treasurers Report for July 2011. Motion carried unanimously. VI CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report - August 2011 Mr.. Falconer advised the Board of a decrease on page 2 to the LAIF account due to the payment of the debt service payment due on September 1, 2011. Mr. Falconer further advised that the current average daily yields were at .37%, with both the U.S. Treasury Bills and Note rates at historical low. Noted and Filed M It 499 B. Pooled Money Investment Board Reports — May and June 2011 Mr. Falconer commented that the LAIF portfolio activity was slightly down from the previous year and they had extended their maturities out to 237 days. Noted and Filed VII BOARD MEMBER ITEMS - None VIII ADJOURNMENT MOTION - It was moved by Board Members Blum/Park to adjourn the meeting at 4:38 p.m. Motion carried unanimously. Vianka Orrantia Senior Secretary 4 it500 REPORTSIINFORMATIONAL ITEM: MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA July 26, 2011 7:00 P.M. CALL TO ORDER A. A regular meeting of the La Quinta Planning Commission was called to order at 7:00 p.m. by Chairman Alderson. B. PRESENT: Commissioners Barrows, Weber, Wright, and Chairman Alderson. ABSENT: Commissioner Wilkinson. STAFF PRESENT: Planning Manager David Sawyer, City Attorney Kathy Jenson, Principal Planner Wally Nesbit, Assistant Planner Eric Ceja, and Secretary Monika Radeva. IL PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: There being no comments, or suggestions, it was moved and seconded by Commissioners Barrows/Alderson to approve the minutes of June 28 and July 12, 2011 as submitted. AYES: Commissioners Barrows, Weber, Wright and Chairman Alderson. NOES: None. ABSENT: Commissioner Wilkinson. ABSTAIN: None. V. PUBLIC HEARINGS: A. Site Development Permit 2002-753 Amendment 1; a request by Walgreens Company, for consideration to rescind condition of approval #6 of the original site development permit and to permit the sale of beer and wine at the existing Walgreens, located at the northeast corner of Avenue 48 and Washington Street. 501 V Planning Commission Minutes July 26, 2011 Planning Manager David Sawyer said staff had received residents' requests from Rancho La Quinta Home Owners Association to extend the public hearing period for this item for sixty days. Thus, staff's recommendation is to open the public hearing and continue the item until the September 27, 2011, Planning Commission meeting. Chairman Alderson asked if there were any questions of staff. Commissioner Weber asked staff to ensure that all adjacent home owners associations be notified and given the chance to respond. He also asked staff to review and evaluate police report data of similar Walgreens facilities. Planning Manager Sawyer replied that police data had already been obtained and evaluated, but further data could be provided from other similar facilities as well. He said staff would work with the applicant on ensuring that all properties that might be affected are properly notified and given time to respond. There being no further questions of staff, Chairman Alderson opened the public hearing portion of the meeting. There being no discussion, it was moved and seconded by Commissioners Barrows/Wright to continue Site Development Permit 2002-753, Amendment 1, to the September 27, 2011, Planning Commission Meeting. AYES: Commissioners Barrows, Weber, Wright and Chairman Alderson. NOES: None. ABSENT: Commissioner Wilkinson. ABSTAIN: None. B. Sign Application 201 1-1536; a request by Sign -A -Rama for consideration of a sign program amendment to permit larger letter sizes for individual signs, located at 79-215, 79-245 Corporate Center Drive. Assistant Planner Eric Ceja presented the staff report, a copy of which is on file in the Planning Department. Chairman Alderson asked if there were any questions of staff. Commissioner Weber asked for clarification on the approval process of any future signs under this sign program. Staff replied all signs are -a- - 502 Planning Commission Minutes July 26, 2011 subject to administrative review and approval by staff through the City's Sign Application process. There being no questions of staff, Chairman Alderson opened the public hearing portion of the meeting and asked if the applicant would like to speak. Mr. Lee Osborn, 43671 Messina Court, La Quinta, CA, introduced himself and said he had recently relocated his business into the building and would like to add signage that was consistent with the ones already existing on the adjacent buildings. He said he was available to answer any questions from the Commission. Commissioner Weber asked to confirm that the proposed sign was adequate and consistent with the existing signs on the adjacent buildings. Mr. Osborn replied that it was. Discussion followed regarding the size of the signs and sign visibility for that center. Commissioner Weber said he was in support of the proposed sign program amendment as it would keep the signage consistent and would allow for greater visibility from the major streets. Chairman Alderson asked to clarify that the amendment to the sign program was only to increase of the letter size of the sign. Mr. Osborn confirmed it was. Chairman Alderson said due to the location of the building he was in support of the proposed sign program amendment. Chairman Alderson asked if the Commissioners had additional questions of the applicant. There being no further questions he closed the public hearing portion of the meeting and opened the matter for Commission discussion. Commissioner Weber said he found the proposed sign program amendment to be appropriate for the location of the building and asked staff to make sure that all future signs go through the established administrative review process to ensure compliance with the established sign program guidelines. There being no further discussion, it was moved Commissioners Barrows/Wright to approve Minute approving Sign Application 2011-1536, subject submitted. and seconded by Motion 2011-002 to the conditions is 503 -3- Planning Commission Minutes July 26, 2011 AYES: Commissioners Barrows, Weber, Wright and Chairman Alderson. NOES: None. ABSENT: Commissioner Wilkinson. ABSTAIN: None. C. Sign Application 2011-1528; a request by Superior Electrical Advertising for consideration of a sign program amendment to permit the placement of street -facing signs and monuments signs, located at the La Quinta Village Shopping Center at the northwest corner of Washington Street and Calle Tampico. Assistant Planner Eric Ceja presented the staff report, a copy of which is on file in the Planning Department. Chairman Alderson asked if there were any questions of staff. Commissioner Weber asked for clarification on the difference between a pylon sign and a monument sign. Staff explained the design of both types of signs would be the same; however, a pylon sign advertised only the shopping center and the main tenant, whereas a monument sign advertised only pad tenants. There being no questions of staff, Chairman Alderson opened the public hearing portion of the meeting and asked if the applicant would like to speak Mr. Mark Frank with Superior Electrical Advertising, 1700 West Anaheim Street, Long Beach, CA, introduced himself and said he was available to answer any questions. Chairman Alderson asked about the difference between a pylon sign and a monument sign. Mr. Frank explained the difference. Chairman Alderson said he had visited the La Quinta Village Shopping Center and he was pleased with building A and was in support of the proposed sign program amendment. Chairman Alderson asked if the Commissioners had additional questions of the applicant. There being no further questions he closed the public hearing portion of the meeting and opened the matter for Commission discussion. -.Is 504 -4- Planning Commission Minutes July 26, 2011 There being no further discussion, it was moved and seconded by Commissioners Barrows/Wright to approve Minute Motion 2011-003 approving Sign Application 2011-1528, as submitted by staff. AYES: Commissioners Barrows, Weber, Wright and Chairman Alderson. NOES: None. ABSENT: Commissioner Wilkinson. ABSTAIN: None. D. Continued — 2008 La Quinta Housing Element Update; a request by the City of La Quinta for consideration of a recommendation for adoption of the proposed draft of the La Quinta Housing Element Update document. Principal Planner Wally Nesbit presented the staff report, a copy of which is on file in the Planning Department. Chairman Alderson asked if there were any questions of staff. Commissioner Weber asked to confirm that the original draft document of the Housing Element was submitted with the California Department of Housing and Community Development in May of 2009 and the review process took until July of 2011. Staff replied that was correct. Commissioner Weber expressed his discontent with the State's bureaucratic government review process that has evolved as it has become very lengthy and inefficient. Discussion followed regarding unit density and the number of affordable housing units being built per acre. Commissioner Wright emphasized that a photographic record should be established for anything that might have historical value, prior to demolition. Chairman Alderson asked when this item would be reviewed again by the Planning Commission. Principal Planner Nesbit said the updated numbers from the State would be available sometime next year, and staff would have to begin the process in the fall of 2013. Chairman Alderson noted that a lot of the information referenced in the document dated back to 2007, hence it was outdated. d 505 I&IM Planning Commission Minutes July 26, 2011 Chairman Alderson asked if the document would have to be rewritten because of the recent changes in regards to Redevelopment Agencies (RDA). Planning Manager Sawyer replied the State's requirements remained regardless of RDA existence. General discussion followed regarding affordable housing units, the benefits of building affordable housing units through the RDA, and the inadequacy of the State's requirements in terms of number of units. There being no further questions of staff, Chairman Alderson opened the matter for Commission discussion. There being no further questions or discussion, it was moved and seconded by Commissioners Wright/Barrows to approve Resolution 2011- 012 recommending to the City Council approval of Environmental Assessment 2008-599, as submitted by staff. AYES: Commissioners Barrows, Weber, Wright, and Chairman Alderson. NOES: None. ABSENT: Commissioner Wilkinson. ABSTAIN: None There being no further questions or discussion, it was moved and seconded by Commissioners Wright/Barrows to approve Resolution 2011- 013 recommending to the City Council approval of General Plan Amendment 2008-118 and of the 2008 La Quinta Housing Element Update, as submitted by staff. AYES: Commissioners Barrows, Weber, Wright, and Chairman Alderson. NOES: None. ABSENT: Commissioner Wilkinson. ABSTAIN: None. VI. BUSINESS ITEMS: None. VII. CORRESPONDENCE AND WRITTEN MATERIAL: A. Inland Empire Planning Commissioner's Workshop B. American Planning Association Member Packet and Information Vill. COMMISSIONER ITEMS: A. Discussion of July 19, 2011 Council meeting. 506 Breit Planning Commission Minutes July 26, 2011 Chairman Alderson gave a brief overview of the discussion and residents' concerns expressed regarding the noise, traffic, public safety, and party activities caused by the Goldenvoice annual series of concerts held in Indio, CA. Chairman Alderson said the second part of the meeting discussed in detail the two new State bills passed on June 29, 2011, concerning Redevelopment Agencies. He asked City Attorney Jenson to explain how the bills would affect RDAs. City Attorney Jenson explained the two bills and said that the City of La Quinta was planning to make the required payments to the State to keep the RDA operational. Discussion followed regarding the effects the bills would have on the City's RDA and its ongoing projects, the sources that would likely be used to make the required payments to the State, how the payment amount was determined, what would happen if the City could not afford to make the payments in the future, what the intent of the bill was, etc. Commissioner Barrows said the evening session of the City Council meeting reviewed the La Paloma project. She gave a brief overview of the discussion that followed regarding the proposed water feature at the entrance. Commissioner Barrows said that when the La Paloma project was brought to the Planning Commission for review and consideration, there was very little information and detail provided by the applicant regarding the proposed water feature which made it difficult to evaluate and comment on it. She asked that specific detail be provided in regards to proposed water features when projects were presented to the Commission. Staff replied that future projects would include that detail. B. Commissioner Weber is scheduled to attend the August 2, 2011, City Council meeting. IX: DIRECTOR ITEMS: None. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Barrows/Weber to adjourn this regular meeting of the h 501 -7- Planning Commission Minutes July 26, 2011 Planning Commission to the next meeting to be held on September 13, 2011. This meeting was adjourned at 8:21 p.m. on July 26, 2011. Respectfully subm' ted, Monika Radeva, ecretar City of La Quinta, California is 508 Department Report: 'A 04 a c�o �W cf � aw5 MOF TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager DATE: October 18, 2011 SUBJECT: Department Report - Response to Public Comment The following public comment was made at the October 4, 2011 City Council meeting: 1. John Pedalino, 78-401 Highway 111, Suite Y, Desert Elite, developer and builder of Rancho Santana and President of HOA. Mr. Pedalino conveyed his concerns of mitigation by the staff of the cities of Indio and La Quinta regarding issues arising from the Coachella Fast concerts. 509 DEPARTMENT REPORT: ✓ A CITY COUNCIL'S UPCOMING EVENTS OCTOBER 18 CITY COUNCIL MEETING NOVEMBER 1 CITY COUNCIL /JOINT COMMISSION MEETING NOVEMBER 2 FIRE/POLICE APPRECIATION DINNER NOVEMBER 11 CITY HALL CLOSED - VETERANS DAY NOVEMBER 15 NOVEMBER 24 & 25 DECEMBER 6 7 DECEMBER 20 DECEMBER 25 DECEMBER 26 CITY COUNCIL MEETING CITY HALL CLOSED - THANKSGIVING CITY COUNCIL MEETING HOLIDAY OPEN HOUSE CITY COUNCIL MEETING CHRISTMAS CITY HALL CLOSED - CHRISTMAS 510 October 2011 Monthly Planner 2 3 4 5 6 7 10:00 AM Transit. 3:00 PM city council 10:ODAM-ALRC 12:00 PM Mayor's loos, Henderson Meeting 8.00 PM IID Energy Cmme-Pmekin I 0 9 110 11 12 13 14 15 10:00 AM Pub, Sfty- 7:00 PM Planning 9:00 AM BCTC• 11:00 AM CVCC-$nia Henderson Commission Henderson 12:00 PM Energyl ssoP mnily $ell6abll sCO' 4:00 PM Investment Advisory Board Environ,Sniff i PM League. 6:00 PM I Henderson 16 17 18 19 20 21 22 10.00 AM PW.$Ay. Henderson 0:00 PM City CWrga Meetng W:00 AM Homelessness Cnae. Grewo 3:OOPM Historic Preser. 9:00AMCVA-Evans 12:00 PM HCB@Franklin Wtion Commission 2:00 PM J.Cochran Reg,Anpor4rmn,un it _ 23 24 25 26 27 28 29 10:30 AM BCTC Budget - 7:00 PM Planning 12:00 PM Sunkne Adolph 9:00 AM LAFCO. Henderson Commission Henderson i II 30 31 6:00 PM Exec Conte: Adolph September S M T W T- F S ...................... 1 2_. 3 4 5 6 7 8 910 II 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 November S M T W T ....3__ p S '5 ................._1___2 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Printed by Calendar Creator Plus on 10/10/2011 K 511 November 2011 Monthly Planner Sunday Monday--- Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 October 3:00PMCayCounW 6:00 PM VOLUN- S.... M,_TW_T,_F,S Meeting JOINT COMMISSION TEERFIRE/ 2 3 4 5 G 7 8 MEETING POLICE APPRE 9 10 11 12 13 14 15 CIATIDN 16 17 18 19 20 21 22 23 24 25 26 27 28 29 DINNER 30 31 10.00 AM-ALRC 6 7 8 9 10 11 12 10:00 AM Transg. 7:00 PM Planning 9:00 AM PICK. 9:30 AM Animal Camnus. frenlen Henderson CamlNssion Henderson 11:00AMCVCC-Sr& 6:00 PM IID Energy Corte -Franklin 4:00 PM Investment tm 12:00 PM Energy[ gyl Advisory Advisory Board Enviran: Snill veterens Day att HALL CLOSED Eladion By 13 14 15 16 17 18 19 10:00 AM Pub. Sft• y 3:00 PM Car Count Meeting 10.00 AM Homelessness Corte: Franklin 3:00 PM Hinuni0 PIESeF 9:00AMCVA-Evans Henderson 12:00 PM HCRGFranklin vat ion Conwdssion 3:00 PM Was. Consversoncy-Franklin 6:30 PM Community S@Nlfbs C9minssion 6:00 PM League. Henderson 20 121 �-- 22 23 24 25_--_ 26-----� l 7:00 PM Planning Commission 12:00 PM Stalin -Adolph Thanksgiving Day Thanksgiving Holiday (City Hall CLOSED) (City Hall CLOSED) --- - - 27 28 29 30 1010 AM RCTC Budget - December Henderson $ M T. - Z.._ 3 _9✓...T.... 4 5 6 7 8 910 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Printed by Calendar Creator Plus on 10/10/2011 4 512 December 2011 Monthly Planner Sul iday Monday Tuesday Wednesday November 11 January 12 — S M T W T F S S M T W T F S 1 2 3 4 5 1 2 3 4 3 6 7 6 7 8 9 10 II 12 8 9 10 II 12 13 14 13 14 15 16 17 18 19 15 16 17 18 19 20 21 20 21 22 23 24 25 26 22 23 24 25 26 27 28 27 28 29 30 29 30 31 Thursday 12'00 PM Mayafs Lunch Friday 2 Saturday 3 ---- 4 S -__ 6 7 _ 8----- 9------10- 10:00 AM Troup. a:ao PM Cray Coundl 1130 AM - 1:30 PM t1:00 AM CvCCSnin Henderson MBBhng HOLIDAY OPEN 12:00 PM Energy) 6:00 PM EWO Cmse- IiOUSE Enviran:Sai11 Addpit 10:00AM-ALRC 6:00 PM IID Energy Crane -Franks, I1 12 13 14 15 16 17 10:00 AM Pub. Sity- 7:00 PM Planning 9:00 AM RCTC- 3:00 PM Historic Preser- 9:00 AM CVA-Evans Henderson Canunission Henderson vetion Conimssion 6:30 PM Community Sor sCommis.4on 4:00 PM Investment Advisory Board 6:00 PM League. Henderson 18 19------- 20 - 21 22 --.._. 23 24 ---- 3:00 PM City Cftfa Mewing 10.00 AM Homalaaanaea Cmre: Fronton 9:00 AM LAND. Chniii.. Eve 12:00 PM HCRC Franklin Henderson 2:00 PM J.Codlron Rag AIryoMFronMln 25 26 27 28 29 30 31 AIML dNstmas Holiday Obs9N- ed-CAW HALL 7:00PMPlanning 12:00 PM Sunline-Adelph NEW YEARS EVE CLOSED Cammisai0n Christmas Day Printed by Calendar Creator Plus on 10/10/2011 513 N TO: . The Honorable Mayor and Members of the City Council FROM: Greg Butler, Building & Safety Director DATE: October 18, 2011 RE: Department Report — September, 2011 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and garage sale permits for the month of September. The statistical summaries depict the following highlights: • Year-to-date building permit valuation is $30,342,118 which represents an issuance of 107 building permits in September; • Animal Control handled 387 cases in September; • Code Compliance initiated 211 cases in September; • Garage sale permits generated $1210 revenue in September. 514 N O i ry �WN I1 N a N 7 O n 10 l a M N n n N t0 N M 0N OD Ot ; M tD ( a 1 a Ch N w co N j O O 10 .I n N 10 O� OD n 10 M N Ot a Ot Ot a N H M n N a a m j OD n N ( M .l n O t0 tD M tD .l 1D jp � .I N� MV tD Ifl O M I N M V N a at O in 0 O CA N t0 Ct O aul F00 O N IN '.. O M i M � M O n W h 1 ei .1 A H N M N N _ 00 a T n in M' .l M _......�.... 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OHorn UJG13 F0 FS9UmQU> N 0 0ps 0 z<'-i - C O Q 2 > F 518 City of La Quinta App # Permit Date Type IAddress Job Value I Fees Assessed 694 9/2/2011 JADDITION - COMMERCIAL 60-750 TRILOGY PKWY 71,1001 939.16 695 9/2/2011 JADDITION - COMMERCIAL 60-750 TRILOGY PKWY 39,8961 624.74 2 110,996 1,563.90 662 9/15/2011 ADDITION - RESIDENTIAL 79-695 LIGA 60,438 939.67 698 9/14/2011 ADDITION - RESIDENTIAL 53-960 DEL GATO DR 85,000 1,013.45 802 9/12/2011 ADDITION - RESIDENTIAL 53-472 VIA BELLAGIO 14,589 344.89 3 160,027 2,298.01 966 9/12/2011 WALUFENCE 52-830 AVENIDA MENDOZA 2,500 54.00 979 9/13/2011 WALUFENCE 54-250 CANANERO CIR 725 21.00 1010 9/19/2011 WALUFENCE 52-420 ROSS AVE 1,375 33.00 1012 9/20/2011 WALUFENCE 81-110 BARREL CACTUS RD 281 15.00 1066 9/29/2011 WALUFENCE 52-300 AVENIDA NAVARRO 1,537 37.00 1076 9/30/2011 WALUFENCE 52-420 ROSS AVE 8,958 108.00 6 16,376 268.00 829 9/27/2011 DEMO - COMMUOTHER 80-755 OAKMONT 15001 45.00 1013 9/20/2011 IDEMO - COMMUOTHER 48-801 SAN LUCAS ST 101 45.00 2 500 90.00 992 9/14/2011 ELECTRICAL 77-842 CALLE ENSENADA 500 33.50 1015 9/20/2011 ELECTRICAL 52-991 HIDEAWAY CLUB DR 1,900 33.50 1016 9/20/2011 ELECTRICAL 52-987 HIDEAWAY CLUB DR 1,900 33.50 1023 9/21/2011 ELECTRICAL 52-680 AVENIDA ALVARADO 400 37.50 1040 9/27/2011 ELECTRICAL 52-970 AVENIDA RUBIO 750 33.50 1045 9/28/2011 ELECTRICAL 48-490 SAN VICENTE ST 1,850 33.50 6 7,300 205.00 954 9/2/2011 MECHANICAL 51-800 VIA BENDITA 17,890 82.50 957 9/7/2011 MECHANICAL 55-550 SOUTHERN HILLS 14,800 63.75 961 9/6/2011 MECHANICAL 53-605 AVENIDA MENDOZA 8,985 50.63 962 9/6/2011 MECHANICAL 52-930 AVENIDA MENDOZA 7,000 50.63 963 9/6/2011 MECHANICAL 79-421 CETRINO 22,000 82.50 967 9/7/2011 MECHANICAL 50-325 GRAND TRAVERSE AVE 15,000 63.75 969 9/8/2011 MECHANICAL 52-820 EISENHOWER DR 8,838 41.25 975 9/12/2011 MECHANICAL 79-145 CAMINO ROSADA 7,695 50.63 976 9/12/2011 MECHANICAL 78-775 DULCE DEL MAR 18,720 82.50 980 9/13/2011 MECHANICAL 52-185 AVENIDA HERRERA 5,000 41.25 984 9/13/2011 MECHANICAL 79-175 CAMINO ROSADA 7,900 50.63 - - w. 519 City of La Quinta 985 9/13/2011 MECHANICAL 79-115 VIA CORTA 7,400 41.25 988 9/13/2011 MECHANICAL 78-723 COMO CT 6,350 41.25 998 9/15/2011 MECHANICAL 49420 AVENIDA CLUB LA QUINTA 7,000 50.63 1003 9/19/2011 MECHANICAL 49-871 VIA KATALINA 10,000 .50.63 1004 9/19/2011 MECHANICAL 49-800 MISSION DR 8,000 50.63 1005 9/19/2011 MECHANICAL 47-910 VIA ZURICH 8,972 50.63 1006 9/19/2011 MECHANICAL 81-250 GOLF VIEW DR 16,000 55.13 1008 9/19/2011 MECHANICAL 55-880 PINEHURST 16,000 82.50 1014 9/21/2011 MECHANICAL 52-827 AVENIDA DIAZ 7,000 50.63 1021 9/21/2011 MECHANICAL 57-162 MERION 11,000 82.50 1036 9/23/2011 MECHANICAL 78-147 CALLE NORTE 7,600 50.63 1037 9/26/2011 MECHANICAL 55-650 OAK TREE 13,000 76.13 1043 9/28/2011 MECHANICAL 56-685 JACK NICKLAUS 7,400 50.63 1044 9/28/2011 MECHANICAL 56-460 MUIRFIELD VILLAGE 15,000 82.50 1067 9/29/2011 MECHANICAL 43-870 GENOA DR 4,000 30.00 1070 9/29/2011 MECHANICAL 48-609 VISTA TIERRA 7,850 50.63 27 286,400 1,556.32 950 9/l/2011 PATIO COVER - RESIDENTI 43-203 CORTE DEL ORO 5,360 133.65 995 9/14/2011 PATIO COVER - RESIDENTI 54-659 AVENIDA MONTEZUMA 3,551 103.95 1017 9/20/2011 PATIO COVER - RESIDENTI 51-375 CALLE ILOILO 1,556 61.05 1025 9/21/2011 PATIO COVER - RESIDENTI 53-085 AVENIDA RUBIO 3,937 103.95 1033 9/22/2011 PATIO COVER -RESIDENTI 78-855 PINA 10,214 207.90 5 24,618 610.50 945 9/1/2011 PLUMBING 52-205 AVENIDA RAMIREZ 1,000 28.13 949 9/l/2011 PLUMBING 47-875 VIA JARDIN 750 28.13 959 9/6/2011 PLUMBING 52-220 AVENIDA MENDOZA 13,660 22.50 974 9/12/2011 PLUMBING 43-960 GENOA DR 851 28.13 977 9/12/2011 PLUMBING 54-110 AVENIDA HERRERA 791 28.13 981 9/13/2011 PLUMBING 78-730 SANITA DR 150 28.13 982 9/13/2011 PLUMBING 45-435 DEERBROOK CIR 150 28.13 991 9/14/2011 PLUMBING 79-322 LIGA 1,000 22.50 993 9/14/2011 PLUMBING 51-277 EISENHOWER DR 1,500 28.13 996 9/15/2011 PLUMBING 53-200 AVENIDA MONTEZUMA 3,625 30.00 999 9/15/2011 PLUMBING 49-420 AVENIDA CLUB LA QUINTA 1,900 28.13 1000 9/15/2011 PLUMBING 78-187 INDIGO DR 850 28.13 1024 9/21/2011 IPLUMBING 52433 AVENIDA VILLA 600 28.13 1034 9/23/2011 IPLUMBING 52-301 AVENIDA BERMUDAS 3,000 30.00 1039 9/27/2011 IPLUMBING 51-987 AVENIDA RAMIREZ 1,000 30.00 520 City of La Quinta 15 30,827 416.30 622 9/20/2011 REMODEL - COMMERCIAL 79-430 HIGHWAY 111 500,000 4,305.96 693 9/2/2011 REMODEL - COMMERCIAL 60-800 TRILOGY PKWY 5,000 274.61 831 9/29/2011 REMODEL - COMMERCIAL 78-271 HIGHWAY 111 55,000 925.18 866 9/8/2011 REMODEL - COMMERCIAL 47-875 CALEO BAY 1,200 259.10 892 9/23/2011 REMODEL - COMMERCIAL 43-576 WASHINGTON ST 200,000 1,792.49 916 9/16/2011 REMODEL - COMMERCIAL 79485 HIGHWAY 111 60,000 1,595.46 6 821,200 9,152.80 687 9/22/2011 REMODEL - RESIDENTIAL 57-395 VIA VISTA 175,000 1,722.01 732 9/14/2011 REMODEL - RESIDENTIAL 79-345 STONEGATE 5,000 139.43 751 9/20/2011 REMODEL - RESIDENTIAL 79-095 KAYE CT 15,000 386.27 913 9/9/2011 REMODEL - RESIDENTIAL 53-205 EISENHOWER DR 64,000 889.76 956 9/16/2011 REMODEL - RESIDENTIAL 53-655 AVENIDA RAMIREZ 20,000 447.74 960 9/15/2011 REMODEL - RESIDENTIAL 79-625 STAR FLOWER TR 15,000 375.93 968 9/8/2011 REMODEL - RESIDENTIAL 78-174 PINNACLE POINT 2501 42.19 987 9/15/2011 IREMODEL - RESIDENTIAL 53-235 AVENIDA VILLA 450 24.75 1007 9/19/2011 IREMODEL - RESIDENTIAL 52-685 EISENHOWER DR 1,5001 73.50 9 296,200 4,101.58 942 9/6/2011 POOL - RESIDENTIAL 57-355 CAMINO PACIFICA 31,750 620.88 943 9/2/2011 POOL - RESIDENTIAL 57-371 VIA VISTA 14,000 374.95 946 9/7/2011 POOL - RESIDENTIAL 56-585 RIVIERA 35,000 115.00 947 9/2/2011 POOL - RESIDENTIAL 81-920 GOLDEN STAR WY 13,000 360.10 972 9/12/2011 POOL - RESIDENTIAL 80-685 VIA MONTECITO 45,000 760.30 989 9/19/2011 POOL - RESIDENTIAL 49470 AVENIDA VISTA BONITA 25,000 532.05 990 9/15/2011 POOL - RESIDENTIAL 55-242 LAUREL VALLEY 35,000 653.05 997 9/26/2011 POOL - RESIDENTIAL 60-855 FIRE BARREL DR 32,000 635.88 1027 9/22/2011 POOL - RESIDENTIAL 53408 VIA DONA 23,000 516.10 1047 9/30/2011 POOL - RESIDENTIAL 61-060 TALEA DR 31,500 637.88 1048 9/30/2011 POOL - RESIDENTIAL 60-885 LIVING STONE DR 29,200 599.43 11 314,450 5,805.62 971 9/9/2011 RE -ROOF 77-511 CALLE MADRID 12,0001 30.00 994 9/14/2011 RE -ROOF 78480 CALLE REMO 16,990 30.00 1051 9/28/2011 RE -ROOF 52-990 AVENIDA DIAZ 12,300 30.00 3 11,290 90.00 556 9/9/2011 IDWELLING - SINGLE FAMIL 53-539 VIA MALLORCA 438,583 3,855.90 1385 9/20/2011 DWELLING - SINGLE FAMIL 50-640 MANDARINA 1 282,4971 2,708.49 521 City of La Quinta 1386 9/20/2011 IDWELLING - SINGLE FAMIL 50-670 MANDARINA 277,7541 2,669.22 1387 9/20/2011 IDWELLING - SINGLE FAMIL 50-700 MANDARINA 282,497 1.999.29 1418 9/28/2011 IDWELLING -SINGLE FAMIL 80-700 VIA PORTOFINO 384,6311 3,468.71 5 1,665,962 14,701.61 1009 9/19/2011 ISIGN 79-630 HIGHWAY 111 16,0001 33.00 1 6,000 33.00 870 9/26/2011 SOLAR 48-503 VIA ENCANTO 1 23,9421 56.26 930 9/8/2011 ISOLAR 81-414 JACARANDA CT 1 32,000 56.26 2 55,942 112.52 973 9/29/2011 STRUCTURES OTHER THA 52-382 SHINING STAR LN 12,15;1 89.10 983 9/14/2011 1 STRUCTURES OTHER THA 46-374 BRADSHAW TR 17,5001 245.85 2 9,655 334.95 944 9/2/2011 ISPECIAL. INSPECTION 55-651 RIVIERA 1 25,5921 100.00 948 9/1/2011 ISPECIAL. INSPECTION 52-975 AVENIDA RUBIO 11001 100.00 2 25,692 200.00 107 3,842,435 41,540.11 522 DEPARTMENT REPORT: S TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services Director DATE: October 18, 2011 SUBJECT: Community Services Department, Report for September 2011 Upcoming events of the Community Services Department for November 2011: Computers *Mastering MS Word *Digital Camera 2 *Basic Microsoft Word *Intermediate Computer Adobe Photoshop Elements, Senior Center Beginning Computers, Senior Center Mastering MS Word, Senior Center Dance *Swing/Latin Fusion Hip Hop, LQHS Dance, Play, & Pretend, LQHS Beginning Ballet (5-10 yrs.), LQHS Hawaiian Dance (14 yrs. & up), Senior Center Dance & Cheer (6-9 yrs.), LQHS Performance, Rhythm & Tap (18 yrs. & up), LQHS Exercise & Fitness *Morning Workout *Mat Pilates *Yoga for Health *Chair Yoga *Tai Chi Chuan/Qi Gong W.E.L.L. Morning Walks, Civic Center Campus Adult Walks, Fred Wolff Bear Creek Nature Preserve Kids in Motion, La Quinta High School Yoga AM, Library Yoga PM, Museum Jazzercise, Senior Center Zumba, Senior Center Free Programs *Quilters ts *Woodcarvers Martial Arts Karate/ Taekwondo, Senior Center 523 Music Beginning Guitar, Senior Center Special Events *Thanksgiving Luncheon Veterans Tribute, Civic Center Campus Moonlight Movies, Old Town Special Interest *Beginning Ukulele *Hooked on Loops Sports Y-Rookies Open Gym Basketball & Volleyball *Senior Center class or activity 11 524 Community Services Program Report for September 2011 2n11 2010 2011 2010 Participants Participants Variance Meetings Meetings Leisure Classes Zumba 15 22 -7 9 9 Yoga - Morning 3 12 -9 4 4 Yoga - Evening 7 0 7 5 0 Pre-Ballet/Jazz 3-5 4 3 1 4 3 BalleUTap 4-6 7 9 -2 4 3 Dance And Cheer 41 0 4 41 0 Digital Camera 3 0 3 3 0 Guitar - Beg. & Rock Solo 7 5 2 4 4 Karate/ Taekwondo 5- 9 20 0 20 7 0 Karate/ Taekwondo 8 - 11 36 0 36 7 0 Karate/ Taekwondo 11 & up 15 0 15 7 0 Dance, Play & Pretend 8 5 3 4 3 Self Defense Class 11 Oi 11 1 0 Jazzercise 12 12 0 9 8 Totals 162 68 84 72 34 2011 2010 2011 2010 Participants Participants Variance I Meetings Meetings Special Events Moonlight Movie @ Old Town 125 125 0 1 1 Boys & Girls Club - Youth Event 1 501 100 -50 1 1 Totals 1 1751 225 -50 2 2 2011 2010 2011 2010 Participants Participants Variance I Meetings Meetings Sports Open Gym Basketball 59 95 -36 12 13 Open Gym Volleyball 43 82 -39 5 5 W.E.L.L. Walking Club 6 10 -4 1 1 Nature Walk 15 12 3 1 1 Y-Rookies (youth soccer program) 50 0 50 1 0 Totals 173 199 -26 201 20 lCommunity Services Totals 1 5001 4921 81 94 56 525 Program Community Services Department Attendance Report for the Month of September 2011 Summary Sheet 2011 2010 Variance Sessions Per Month 2011 2010 Leisure Classes 152 110 42 72 68 Special Events 175 287 -112 2 4 Sports 173 249 -76 20 22 Senior Center 674 1057 -383 72 83 Total 1,174 1,703 -529 166 177 Senior Services Senior Center 554 347 207 14 8 Total 554 347 207 14 8 Sports User Groups La Quinta Park AYSO 1500 1500 0 9 15 Desert Boot Camp 50 50 0 10 11 Sports Complex LQ Youth & Sports 175 100 75 21 18 Colonel Mitchell Paige AYSO 250 230 20 6 4 C.V. Revolution 20 0 20 6 0 L.Q. Futbol - Barcelona 20 0 20 9 0 L.Q. Futbol - Natives 20 0 20 6 0 Facility/Park Rentals Senior Center Private Pa 200 150 50 1 2 (Sunday Church "` 300 600 -300 4 8 Museum Meeting Room 0 0 0 0 0 Library Classroom 350 600 -250 7 12 Civic Center Campus Private Pa 50 50 0 1 1 Park Rentals La Quints Park 100 150 -50 2 2 Fritz Burns Park 0 0 0 0 0 Total 3,036 3,430 -3951 82 73 Total Programs 1 4,7631 5,480 -7171 262 258 Volunteer Hours Senior Center 356 170 186 Total Volunteer Hours 1 3551 1701 186 " Decrease in number of classes offered this year compared to 2010. " 2 church groups met at Senior Center in 2010; only 1 church group this year. 526 Monthly Revenue Report for September 2011 Monthly Revenue - Facility Rentals 2011 2010 Variance Libra $ $ $ Museum $ $ $ Senior Center* $ 2,075.00 $ 3,192.50 $ 1,117.50 Parks $ 320.00 $ 310.00 $ 10.00 Sports Fields $ 1,399.00 $ 1,040.00 $ 359.00 Monthly Facility Revenue $ 3,794.00 $ 4,642.50 $ 748.50 Mnnthry RPVeniva Senior Center $ 4,272.00 $ 5,292.00 $ 1,020.00 Community Services $ 6,902.00 $ 5,570.00 $ 1,332.00 La Quinta Resident Cards $ 3,780.00 $ 4,620.00 $ 840.00 Total Revenue $ 14,964.00 1 $ 15,482.00 $ 628.00 Revenue Year to Date Facility Revenue $ 7,071.00 1 $ 11,300.00 $ 4,229.00 Senior Center $ 8,481.50 $ 8,645.50 $ 164.00 CommunityServices $ 16,312.50 1 $ 15,140.00 $ 1,172.50 La Quinta Resident Cards 1 $ 10,405.00 1 $ 9,590.00 $ 815.00 Total Revenue to Date 1 $ 42.270.00 1 $ 44,676.60 $ 2,405.50 Decrease in revenue compared to 2010 due to toss of church user group. 527 Senior Center Attendance Senior Center Program Report for September 2011 articipation Participation Variance eetin s eetm s 1 010 0 Zulu Senior Activities ACBL 2.99ers' 127 348 -221 4 5 Bridge, Social/Part 253 298 -45 14 10 Monthly Birthday Party 45 42 3 1 1 Monthly Luncheon (Cruise Cuisine) 84 81 3 1 1 Movie Time - 551 55 01 5 5 Putting Action 5 0 51 4 0 Senior Activity Total 569 824 -2551 29 22 Senior Leisure Classes Acrylic Landscape Paint 8 0 8 5 0 Basic Drawing Skills 8 0 8 5 0 Basic Computer 5 0 5 4 0 Exercise 49 39 10 11 12 Golden Tones 15 0 15 3 0 Mat Pilates 15 14 1 11 12 Quilters 33 -33 5 Swing/Latin Fusion 5 4 1 4 0 Ukulele Players 40 -40 6 Senior Leisure Classes Total 105 130 -25 43 35 TOTAL SENIOR PROGRAMS 674 954 -280 72 57 Senior Services Cool Center 119 92 271 20 20 FIND 260 197 631 5 4 HICAP 3 2 1 1 1 Legal Consultation 6 7 -1 1 1 LIHEAP 11 6 5 1 1 Notary/Financial Consults/Lobby/Geriatric 3 0 3 2 0 Presentations/Health Screenings" 23 0 23 4 0 Volunteers 129 27 102 n/a n/a TOTAL SENIOR SERVICES 5541 331 196 14 7 SENIOR CENTER TOTAL 1 112281 1285 � 86 64 "New ACBL Bridge group - This group is smaller than the original ACBL group. 528 La Quinta Community Fitness Center Counts for September 2011 Day Memberships Rubys Sold Sapphires Diamonds Walk-ins Daily Counts Daily Sold Sold Sold Sold Totals 1 148. 158 2 12 2 156 170 3' 1 ' ,'. �. . 64 65 4_ --7777777 0 ,. 5 6 13 1 1 7 208 229 7 777777 `. 1'` 2 190 197 8 5 2 101 108 9, 4 772 151', 157 10 2 1 80 83 1,1 0 12 8 4 208 220 13 6 3 :. � 146 :: ' . 157 14 $ 1 1 171 181 1'S 3 . 2 146 150 16 4 149 153 64 18 0 13 ,, , . 4 '.;" 204 221 15 2 175 192 1f 3:.. 190 204 R23 8 2 181 191 AO ., �_ 3 139'r 152 4 74 78 ,.; a- 0 26 9 2 183 199 7 7?,:: 1ST 177 28 11 1 201 214 8 U 158' 166 30 16 4 155 1750AVG 7,76. 1.5. 0 152:32 14-1.1194"' . 1 .. 4. :.:.., :36 f3 40 6, The Gems symbolize the Wellness System Fees Ruby Level = $50.00 Self -Directed Program; One Year -Key Use Sapphire Level = $175.00 All Ruby Level Benefits; Pre -Fitness Assessment Test; Custom Designed Program by Personal Training Staff; Post -Fitness Assessment Test Diamond Level = $295.00 All Ruby and Sapphire Level Benefits; Three Additional Personal Training Sessions • Members Sold is the # of memberships sold that day. • Walk-ins are people without membership cards that are paying a daily $5 fee. • Daily counts are the # of Members coming into the center that have had their membership cards scanned by us. • The totals at the end of each row is the total of all of the above transactions for the day. 4 529 Parks Activities Updates For September 2011 September is the time to start preparing for the most important planting season of the year. The mowing heights were lowered in preparation to renovate the Bermuda turf areas. Irrigation times were reduced to slow down the growth of the Bermuda grass. The reason for lowering the turf earlier is so the turf will be brown and dry longer (approximately two to three weeks longer). The benefit is that this reduces the amount of airborne PM 10 levels (particulates smaller than 10 microns in diameter that may lodge in lungs and cause respiratory problems) associated with normal renovation practices. The Coachella Valley Association of Governments (CVAG) Smart Scalping guidelines are used to minimize water usage as well as reduce the amount of dust generated from the lower mowing height. The winter over -seeding of the City parks will begin on September 28, 2011 at the Civic Center Campus. The park contractors for the City follow the recommendations from CVAG for "Smart Scalping." This over -seeding program improves air quality, reduces dust, and conserves water. The areas that will not be over -seeded are: La Quinta Park Sports Fields, Sports Complex, Paige Middle School Sports Fields, and Seasons Park Retention Basin. The sports fields are not over -seeded due to the current use by the youth sports associations. The Pioneer and Fritz Burns Dog Parks will be closed for over -seeding during the week of October 3, 2011. The Seasons Dog Park will remain open for the month of October until the other two dog facilities reopen on November 1, 2011. Seasons Dog Park will then close for over -seeding and reopen November 28, 2011. The computer that controls the sports field lighting at La Quinta Park was damaged during the recent ,power outage that affected most of southern California. Staff worked with the lighting manufacturer to replace the damaged equipment as soon as possible. The replacement components were received and installed on September 19, 2011. La Quinta Park did not have any lights for the fields, basketball court, and skate -park during this period. The system is now operating normally. 530 Department Report: IA �T H s C� 4' OF Tt'9 TO: The Honorable Mayor and Members of the City Council FROM: Les Johnson, Planning Directo�19 DATE: October 18, 2011 SUBJECT: Department Report for the Month of September 2011 Attached please find a copy of the Planning Department Report which outlines the current cases processed by staff for the month of September 2011. 531 1 W 20� F-ao w N Q jr W Z w O w m LU Z F- H CL Z a w W Q 0 IL 0 w 0 F~- a co m � O U (n w CO cl a a a a a a a a a a a a a a a a a a a a a a< Q o O) a) 0)0 N a)O) 0) a) (D N N N O) O) (D (D O) O) 0) 0) O) N W d Y Y Y Y Y Y Y Y Y Y Y = E Y EEEEEEEEEEEEEE'EE'EEEEEE 1� Y Y Y ++ � i•+ Y Y Y o m�o.0 a a a a m.0 a a a m m m a a m a a a a w Z N N N N N N N N N N N N N N N N N N N N N N J a ONO,NOOM,O�MON000OwOOO D ate N c Z Q N Z O_ J H N ..le F W 0) a L ~ U IL > N Y N Z c �- C ycE�(D E N a) a t y Y W W a � a rn� Col 0 CO � N a N c a�0i C a" aD 0 ¢ (D c m a 0¢tm ¢. 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City-wide Publicity, Projects, Outreach and Activities This summer the City of La Quinta partnered with Imperial Irrigation District (IID) to initiate their "Direct Install- Open for Business" program. Along with the City of Imperial, La Quinta was one of two cities in IID's service area that elected to serve as a host for the initial "kick-off' introduction of the program designed to encourage small businesses and non -profits to upgrade their equipment to more energy -efficient products through financial assistance, energy audits, purchasing, and installation. IID's new "Direct Install- Open for Business" program is designed to help commercial and non-profit customers make energy -efficient upgrades to their facility and lower their energy costs up to 25%. The free program offers an onsite energy consultation and the installation of energy -efficient measures, valued up to $2,500. These measures include upgrades to lighting, refrigeration and other energy -efficient products. Any small businesses with an annual energy demand of less than 100 KW can qualify for the "Direct Install- Open for Business" program (owner authorization required). Applicants must be an IID customer and have occupied the premise for a minimum of 12 months. .i 534 Following the initial application, business owners are contacted by an IID-certified contractor to schedule an assessment. Based on the assessment results, the contractor then provides a list of recommended energy -efficiency upgrades. Once selected and approved by the customer, the contractor then conveniently performs a direct installation of those measures and equipment selected by the business owner, with a rebate value of up to $2,500 which includes assessment, product purchasing, and installation costs. The program is designed to help small business owners navigate the entire equipment upgrade process, from assessment to installation, while at the same time providing them with clear and specific cost savings information. Updates of Utility Programs Coachella Valley Water District (CVWD) The City and CVWD continue to provide residents with the Water Waste Helpline (1-888-398-5008), to allow individuals to report violations contributing to water waste. Calls are received at CVWD, who in turn dispatch City staff to the reported location for follow-up. For after-hours calls and on weekends, calls are responded to the following day or Monday. From July through the end of September 2011, there were a total of five calls related to broken spray heads, broken emitters, and stuck valves. Section 8.13.040 of the Municipal Code has a provision which prohibits irrigation water from flowing onto adjacent properties and the street. Funding for the Turf to Desert Landscape Rebate Program has been fully allocated and applications are no longer accepted. The program successfully concluded at the end of the fiscal year in June of 2011. Three homes completed the conversion during the past quarter and three rebate checks were issued. Funding for the City/CVWD Weather Based Irrigation Clock Rebate Program ("Smart Controllers") continues to be available for Fiscal Year 201 1 /2012. From July through September 2011, 17 Weather Based Irrigation Controllers (WBIC) were installed in La Quinta homes. During the past quarter, CVWD reports that members of their staff gave a water management presentation to a group of Trilogy residents, provided materials at Lowes Home Improvement Store during a "Safety Day" event, and hosted a table at a Boys and Girls Club event held in Fritz Burns Park on Saturday, October 1, 2011. Imperial Irrigation District (IID) IID home energy audits and rebates continue to be made available to La Quinta residents, providing no -cost and low-cost energy efficiency recommendations to homeowners. From July through September 2011, there were a total of 87 audits i0 535 conducted, more than double from the previous quarter. These audits resulted in potential annual energy savings of 40,281 kWh. IID continues to offer rebates towards the purchase of select home appliances, pool and irrigation pumps, and air conditioning systems. Over the past quarter, 174 rebates totaling $71,903 were issued to La Quinta residents, resulting in potential annual energy savings of 148,519 kWh. IID has been working with City staff in order to improve and enhance public outreach by posting articles and information about Direct Install, current rebates, needs -based financial assistance, and other programs available to residents and businesses in the La Quinta Gem and on the City's website. Southern California Gas Company (Gas Company) City Staff met with representatives of the Gas Company and IID to discuss their ongoing rebate programs on July 25, 2011. Both utility agencies continue to market and promote rebate programs, financial incentives, energy audits, and needs -based financial assistance programs for La Quinta businesses and residents. A complete and up-to-date list of all available programs is posted on both utilities' websites, as well as a brief summary of available programs on the City's website. From July to September 2011, 17 rebates totaling $545 were paid to La Quinta residents for storage water heaters, dishwashers, and clothes washers through the Energy Efficiency Rebate Program. The Gas Company reports that, 132 Therms (a unit of measurement for natural gas) were saved, the equivalent of .71 metric tons of CO2. Updates on Waste and Recycling Services Staff continues to meet and work with Burrtec Waste and Recycling (Burrtec) and Hilton, Farnkopf & Hobson (HF&H) Consulting with regard to waste and recycling management services. Staff met with representatives from both entities on July 11, 2011, and discussed various programs and legislation, including food waste diversion and mandatory commercial recycling requirements. Burrtec and HF&H have been cooperative and valuable partners in providing City staff with waste management data and providing quality customer service. Based on the City's disposal information as reported on CalRecycle's website, the City's estimated 2010 diversion was 81 %. Under current mandates of AB 939, jurisdictions are required to divert at least 50% of their waste stream. The Sharp's Program allows La Quinta residents to properly dispose of used needles and syringes thereby protecting themselves, their families and the community. The program is completely confidential and is FREE to La Quinta residents. From July 2011 through the first half of September 2011, 48 "sharps" containers were received from La Quinta residents for proper disposal. "11., 536 Approximately 10 businesses were visited by Burrtec during the 3rd quarter, for the purpose of discussing recycling. There were no school presentations due to the summer break. Three homeowner's associations were contacted where recycling items were discussed, along with other items. No special collection events were scheduled or conducted during the third quarter of 2011. The City and Burrtec will conduct a Document Shred Day Event on October 15, 2011, from 7:00 a.m. to 11:00 a.m. A Household Hazardous Waste Collection Day is scheduled for December 17, 2011, from 9:00 a.m. to 2:00 p.m. These events are currently securing their respective Temporary Use Permits and are being promoted on the City's website and calendar, and in the La Quinta Gem. The results for these events will be reported in the fourth quarter program update, in January 2012. City residents are able to dispose of household hazardous wastes at Riverside County's Household Hazardous Waste Collection Facility at 1 100 Vella Road, Palm Springs (Saturdays only from 9:00 a.m. to 2:00 p.m.). The Coachella Valley Transfer Station located at 87-011 Landfill Road (near Coachella) accepts Anti- freeze, Batteries, Oil, and Paint (ABOP) on Mondays through Fridays from 8:00 a.m. to 5:00 p.m. and Saturdays from 8:00 a.m. to noon. The Burrtec Waste and Recycling facility, at 41-800 Corporate Way in Palm Desert, is open to La Quinta residents for free disposal of batteries, fluorescent bulbs and tubes, all electronics, oil and oil filters, Monday through Friday from 9:00 a.m. to 4:00 p.m. and Saturdays from 8:00 a.m. to noon. La Quinta residents may also dispose of green waste (up to 500 pounds per trip) on Monday through Friday from 9:00 a.m. to 3:00 p.m. (Saturdays 8:00 a.m. to noon). Conclusion The City continues its efforts in providing information and assistance to City residents and businesses in order to help them save money and to encourage them to reduce water and energy consumption. City staff continually maintains the City's "green" programs information webpage, including Waste and Recycling information, found at http://www.la-guinta.org/index.aspx?page=574, so that residents and businesses may continue to obtain the most up-to-date information on rebate programs, recycling and waste disposal services, and utility programs. Staff will continue their efforts to meet the City Council's expectations of exceptional customer service, environmental protection and stewardship, and to work for a sustainable La Quinta. 537 DEPARTMENT REPORT: i D XP Qu&M MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, P.E., Public Works Director/City Engineer DATE: October 18, 2011 SUBJECT: Public Works Department Report for September 2011 Attached please find the following: 1. Citizen Service Request Summary; 2. Encroachment Permit and Plan Check Services Summary; 3. Capital Improvement Plan Status Update; 4. 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Q��U M c-0`° 'a EoaE Myd� omaa a v1Do o E L OdC0 c C.0> N C -Ca Uc O 7 ON 'a CD a)mO O O O. N)U(O C3� N oa Q a) (D Qa) E m >c a)> -o ` `oO1Oti Foaa m'�c»c mcocom In m m 0W� M � • f • MONTHLY SUMMARY OF PUBLIC WORKS TASKS MONTH OF: September, 2011 Employee's Hourly Labor Breakdown Crew#1 Crew #2 Crew #3 Maint. Mg. Code Activity 4 Men 4 Men 3 Men 1 Man Total 1000 Policing/Inspection 36 78 0 13 127 1001 Pot Hole -Repair/Patching 25 11 0 2 38 1002 Crack/Joint-Repair 0 0 0 0 0 1003 Pavement Marking/Legends 4 3 0 0 7 1004 Pavement Marking/Striping 0 0 0 2 2 1005 Curb Painting 0 2 0 0 2 1006 Other Traffic Controls 0 42 0 2 44 1007 Curb & Gutter Repair/Const. 0 3 0 0 3 1008 Other Concrete Repairs/Const. 0 0 0 0 0 1009 Street Sign Install (New) 0 2 0 0 2 1010 Street Sign Repair/Maint 66 8 0 0 74 1011 Debris Removal 19 31 0 1 51 1012 Right of Way Maint. 9 29 55 0 93 1021 CLEAN Catch Basin Inlet/Outlet 0 3 0 0 3 1022 Rondo Channel OutleWault 31 0 0 2 33 1022A Desert Club Outlet/Vault 0 0 0 0 0 1023 S.D./ D.W./C.B. Repair/Maint. 3 13 0 4 20 1024 Gutter/Median Sand Removal 0 0 0 0 0 1025 Street Sweeping (Machine) 0 150 0 0 1 150 1026 Street Sweeping (Hand) 0 6 0 0 6 1027 Sidewalk/Bike Path Cleaning - 0 4 4 0 8 1028 Dust Control 0 0 0 0 0 1029 Flood Control 49 10 0 4 63 1031 Parks/Retention Basins Inspection/Clean-L 0 14 122 0 136 1041 Irrig/ Weeding, Shrubs & Tree Trimming 54 7 121 6 188 1051 Landscape/Irrigation Contract Managemen 0 0 23 14 37 1052 Lighting/Electrical Contract Management 0 0 14 9 23 1061 Small Tools Repair/Maint. 0 0 0 0 0 1062 Equipment Repair/Maint. 1 9 0 0 10 1063 Vehicle Repair Maint. 2 10 3 0 15 1081 Trash/Litter/Recycable Removal 0 0 14 0 14 1082 Vandalism Repairs 0 0 4 0 4 1083 Graffiti Removal 149 57 28 8 242 1084 Maint. Yard Building Maint. 9 13 0 7 29 1085 Seminars/Training 0 0 24 4 28 1086 Special Events 0 0 0 0 0 1087 Citizen Complaints/Requests 87 29 3 0 119 1088 Meeting 8 24 16 23 71 1089 Office (Phone, paper work, reports, Misc.) 34 28 23 50 135 SUBTOTAL 586 586 454 151 1777 1091 Over Time 10 36 25 0 71 1094 Jury Duty( 0 0 0 0 0 1095 Sick Leave 9 10 0 0 19 1096 Vacation 5 10 2 1 18 1097 Holiday 32 34 24 8 98 1098 Floating Holiday 0 0 0 0 0 1099 Worker Comp/ Bereavement/ STD 8 0 0 0 8 SUBTOTAL 64 90 51 9 214 TOTAL HOURS 650 676 505 160 1991 TOTAL MILES 38041 35761 28311 170 10381 l m • Department Report: 11 LA UNTA PiLICE Served by the Riverside County SherhTs DeparUnerrt Police Department Monthly Report September 2011 C Prepared for E 547 La Quints Police Department ® SIGNIFICANT ACTIVITY REPORT Captain Raymond Gregory Chief of Police Thursday. September 1.2011 7:05 AM — School Resource Officers arrested a male juvenile, 16, of La Quinta for possession of graffiti paraphernalia, marijuana and violation of probation. Officers also arrested a female juvenile, 15, of La Quinta for possession of marijuana for sales. Both juveniles were released to their parent's custody. 9:25 PM — Officers were dispatched to Desert Club and Avenida La Fonda regarding a traffic collision. The driver, Cristina Burman, 51, of Indio was arrested for driving under the influence and was transported to the Indio Jail. Friday, September 2, 2011 1:39 AM — Officers arrested Mathew Carlin Wauge, 23, of Indio for driving under the influence at Avenue 47 and Washington Street. Wauge was booked into the Indio Jail. 9:00 AM — Officers responded to the 53500 block of Avenida Carranza regarding a residential burglary. The investigation revealed that the rear glass slider was broken to gain entry and the home was ransacked. 11:45 PM — Officers conducted a pedestrian check on Ryan Millwee, 34, of La Quints at Avenida Navarro ® and Avenida Villa. Millwee was issued a citation and released for possession of switchblade knife. 11:50 PM —Officers responded to an alarm activation in the 51300 block of Avenida Navarro. While checking the rear of the residence, officers discovered a rear window off the track. No latent prints or evidence were located at scene. Saturday. Seutember 3.2011 3:00 AM -- Officers arrested Keith Hernandez, 19, of Indio for driving under the influence at Avenida Vallejo and Calle Monterey. Hernandez was booked into the Indio Jail. 8:29 AM — Officers conducted a pedestrian check on Rico Garcia, 22, of La Quinta at Fritz Bums Park. Garcia was arrested for a felony out -of -county warrant. Sunday, September 4, 2011 2:25 AM -- Officers conducted a vehicle stop on Adams Street and Hwy. 111. Officers arrested the driver, Mario Marcello Deitinger Danova, 24, of Newport Beach for driving under the influence. Danova was booked into the Indio Jail. 2:30 AM — Officers responded to the 51800 block of Avenida Ramirez regarding a residential burglary. The front door of the residence had been forced open and numerous electrical items were stolen. 6:30 AM — Officers investigated an attempted burglary in the 81800 block of Serenata Dr. Multiple attempts had been made to force doors and/or windows to gain access. 9:00 AM -- Officers investigated three reports of vandalism to a vehicle in the 52000 block of Avenida ® Velasco. All three vehicles had their tires slashed. Monday, September 5, 2011 ® 2:30 PM — Officers responded to Wendy's on Hwy I I I regarding a suspicious person. An adult male, 35, of Crestline, when approached by officers said "just shoot me." The male was transported to Desert Regional Hospital for a mental health evaluation. Tuesday, September 6, 2011 12:31 AM — Officers arrested Frederick Zazueta, 21, of La Quinta in the area of Avenida Obregon and Calle Arroba for obstruction and booked into the Indio Jail. 5:50 PM — The Business District officer responded to78950 Highway i l I regarding a report of shoplifting. Sergio Aguilar, 51, of Cathedral City was arrested for burglary and possession of burglary tools. He was booked into the Indio Jail. Wednesday, September 7, 2011 2:00 PM — Officers were dispatched to the area of Hwy 11 I and Adams St. reference a disturbance. Mark Lemmermann, 49, of Indio was arrested for public intoxication. 3:07 PM -- Officers were dispatched to the 79700 block of Highway I I I regarding an assault. Danny Rodriguez, 19, of Pahn Desert was arrested for assault with a deadly weapon and booked into the Indio Jail. Thursday, September 8, 2011 1:26 AM -- Officers arrested Claudia Valdez, 27, Palm Desert for driving under the influence at Washington Street and Fred Waring Drive. Valdez was booked into the Indio Jail. ® Friday, September 9, 2011 11:00 AM — Officers responded to the 52700 block of Avenida Villa reference a check the welfare call. An adult female, 78, was found deceased at the location. Upon further investigation, it was determined her death was of natural causes and there were no signs of foul play. 2:15 PM — Officers were dispatched to the 78900 block of Highway I I I regarding shoplifters in custody. Beverly De Castro, 24, of Indian Wells and Jolie De Castro, 46, of Indian Wells were arrested for commercial burglary. Saturday, September 10, 2011 1:27 AM — Officers arrested Juan Barcenas, 32, of Palm Desert for driving under the influence at Avenue 48 and. Dune Palms Road. Barcenas was booked into the Indio Jail. 3:00 AM — Officers responded to a hit and run traffic collision on Westward Ho Drive and Dune Palms Road. A white truck had struck a fire hydrant which was flooding Westward Ho Drive. CVWD responded and turned off the water. City Roads closed down Westward Ho Drive from Dune Palms Road to Roudel Lane. 8:14 PM — Officers responded to the 51200 block of Eisenhower Drive regarding a fight at the location. Brian Johnson, 46, of La Quinta was arrested for battery. Johnson was booked into the Indio Jail. 8:33 PM — Officers responded to the 79300 block of Highway 111 regarding a shoplifter in custody. Rebecca Aguilera, 38, of La Quinta was arrested and booked for shoplifting. ® Sunday, September 11, 2011 549 ® 8:06 PM — Officers were dispatched to the 52600 block of Avenida Vallejo regarding a disturbance. Arrested was Robert Lopez, 48, of La Quinta for two misdemeanor traffic warrants. 9:15 PM — Officers responded to the 79200 block of Highway I I I regarding a trespasser. Arrested was Ricky Lester, 22, of La Quinta for trespassing. Monday, September 12, 2011 9:00 AM — Officers responded to the 51600 block of Eisenhower Dr. regarding a domestic dispute. David Stewart, 24, of La Quints, was arrested for domestic battery. 3:00 PM — Officers were dispatched to the 79400 block of Corporate Center Dr. regarding a 911 hang up. Upon arrival, it was learned a male adult had grabbed the victim's necklace and pulled it off. The suspect fled on foot. 7:01 PM -- Officers responded to the 80900 block of Calle Conchita in reference to the discharge of a firearm in a negligent manner. Abraham Leon, 49, of La Quints, was hunting illegally within city limits. Charges will be filed out of custody. Tuesday, September 13, 2011 No Significant Activity Wednesday, September 14, 2011 1:00 PM — Officers investigated a possible burglary in the 52700 block of Ave. Villa. Officers arrested Aaron Kettering, 30, of Cathedral City for trespassing. Kettering was booked into the Indio Jail. ® 2:34 PM — Motor officers conducted a traffic stop at Calle Tampico and Avenida Bermudas. The driver, Dustin Martin, 24, of La Quinta was arrested for driving under the influence of a controlled substance. Martin was booked into the Indio Jail. 9:01 PM --Officers responded to an armed robbery that had just occurred in the 47900 block of Washington St. The victim was approached by an adult male who walked up and pointed a small semi- automatic handgun at her and demanded her wallet. The victim complied and the suspect fled. Thursday, September 15, 2011 7:22 AM — Officers were dispatched to a vehicle burglary in the 50700 block of Calle Tampico. Special Enforcement Team officers developed information on a suspect and located him at Fantasy Springs Casino. Shaun Akers, 30, of La Quinta was arrested for being a felon in possession of a handgun, vehicle burglary, possession for sales of methamphetamine and committing a crime while out on bail. He was booked into the Indio Jail. Eddie Castaneda, 40, of La Quinta was also arrested for vehicle burglary and parole violation. He was booked into the Indio Jail. 3:20 PM — Officers responded to the 47700 block of Adams Street regarding a suicidal subject. An adult female, 47, was transported to the hospital for treatment and a 72 hour hold. Friday, September 16, 2011 12:33 PM — Special Enforcement Team officers and Indio Station Investigators, following up on a previous vehicle burglary, served two property related search warrants and conducted one consent to search. Officers recovered stolen property and located drugs in the course of their operation. ® Saturday, September 17, 2011 550 12:15 AM — Officers arrested Ricky Coulston, 32, of La Quinta for being under the influence of a ® controlled substance in the 53300 block of Avenida Velasco. Coulston was booked into the Indio Jail. 2:25 AM — Officers arrested Ernesto Ramirez, 21, of Indio for driving under the influence at Jefferson Street and Highway 111. Ramirez was booked into the Indio Jail. 10:20 AM — Officers investigated a report of the theft of patio furniture in the 56800 block of Motion. The residence had been unoccupied for approximately three months. 1:45 PM — Officers investigated a traffic collision at Washington St. and Hidden Palms Drive. Berri Neice, 51, of La Quinta was arrested for driving under the influence of drugs and alcohol. Sunday, September 18, 2011 2:50 AM -- Officers arrested Tracy Welch, 40, of Banning for being under the influence in the parking lot of the Goodwill outlet store. 3:30 AM — Officers responded to Avenida Herrera x Calle Hidalgo regarding a report of a traffic collision involving a vehicle and a pedestrian. It was learned the injured party, an adult male, 21, had been involved in a fight with an unknown subject and no vehicle had been involved. The injured male was transported to the hospital 3:27 PM -- Officers responded to the 52400 block of Avenida Obregon regarding a violation of a restraining order. Jeremy Payne,18, of Indio contacted the victim by telephone in violation of the restraining order. 4:47 PM — Officers conducted a traffic stop at Washington and Simon Drive and arrested Eric Goodson, ® 26, of Indio for driving under the influence of alcohol. Monday, September 19, 2011 1:20 AM — Officers responded to the 78800 block of Grand Traverse in reference to an unattended death. An adult female, 62, was found deceased in her residence. The Coroner was notified and responded to the location. There did not appear to be anything suspicious related to her passing. 7:00 AM — Officers were dispatched to the 45000 block of Desert Fox regarding a report of a residential burglary..Golf clubs and car keys were taken. 4:43 PM —Officers responded to Fritz Bums Park regarding juveniles fighting. One juvenile sustained minor injuries. The injured juvenile advised the incident was mutual combat, refused to cooperate and declined prosecution. The second suspect was not located. Tuesday, September 20, 2011 1:43 AM — Officers conducted a vehicle stop on Jefferson x Avenue 52. The driver, Larry Patron, 31, of La Quinta was arrested for driving under the influence. 6:46 PM — Officers responded to Channel Dr and Washington St. regarding a mentally disturbed person. Arrested was Mark Lemmerman, 48, of Indio for public intoxication. Wednesday, September 21, 2011 5:00 AM -- Special Enforcement Team officers, working in cooperation with the Riverside County Sheriffs Special Enforcement Bureau, served a property related search warrant in the 79700 block of ® Bermuda Dunes Drive, Bermuda Dunes. The search warrant stemmed from a residential burglary that occurred on August 20, 2011 in La Quinta. Officers located stolen property from seven residential 551 burglaries. Officers also located 9 firearms hidden at the location. Four of these firearms were reported isstolen. Philip Sena, 46, of Bermuda Dunes was arrested for possession of stolen property, felon in possession of a firearm, possession of a silencer, possession of a deadly weapon, and committing a felony while out on bail. Denida Sena (Swearingen), 41, of Bermuda Dunes was arrested for possession of stolen propel 7:08 AM — Officers arrested Robert M. Fry, 51, of La Quinta for domestic violence. A verbal argument escalated into a physical conflict. Fry was booked into the Indio Jail. Thursday. September 22.2011 2:10 PM — Officers conducted a pedestrian check on Hwy 111 X Adams St. and arrested Ryan Pryce Zempel, 18, of Indio for possession of a dangerous weapon and violation of probation. 10:24 PM — Officers responded to the 79200 block of Highway i l l regarding an intoxicated subject. Raymond Seawright, 53, of Coachella was arrested for public intoxication. 11:55 PM — Officers arrested Jacob Ramos, 25, of La Quinta for felony driving under the influence at Avenue 52 and Avenida Bermudas. Ramos was booked into the Indio Jail. Friday. September 23.2011 12:13 PM -- Officers responded to the 52500 block of Avenida Navarro regarding a residential burglary. Entry was through the rear slider and a television was stolen. Saturday, September 24, 2011 is3:04 AM — Officers conducted a vehicle stop on Hwy 1 I I X Dune Palms and arrested Angel Rivera, 22, of Indio for driving under the influence and a misdemeanor domestic violence warrant. Rivera was booked into the Indio Jail. 1:59 PM — Officers responded to the 79200 block of Highway l l f regarding shoplifters in custody. Lindsey Frasier, 25, of Bermuda Dunes and Kay Glass, 33, of Indio were arrested for burglary and conspiracy to commit burglary. Sunday, September 25, 2011 3:07 AM -- Officers conducted a vehicle stop on Washington Street X Avenue 48 and arrested Eduardo Torres, 18, of La Quinta for driving under the influence. Torres was booked into the Indio Jail. Monday, September 26, 2011 4:25 PM — Officers responded to the 51300 block of Avenida Rubio in reference to a report of a suspect with a felony warrant. Adessa Jane Amador, 28, of Loveland Colorado was arrested and booked into the Indio Jail Tuesday, September 27, 2011 No Significant Activity Wednesday, September 28, 2011 6:14 PM — Officers were dispatched to the 78000 block of Avenida La Fonda regarding a report of shots fired. Two adult males had been involved in a verbal argument which had escalated into a physical isconfrontation. One of the males brandished a handgun and fired four shots into the air before fleeing in a waiting vehicle. No one was injured. 552 ® Thursday. September 29, 2011 12:46 AM — Officers arrested Worm Kim, 32, of La Quinta for driving under the influence at Eisenhower Drive and Washington Street. Kim was booked into the Indio Jail 12:00 PM — Officers responded to the 53800 block of Avenida Villa, in regards to a vehicle burglary. No evidence or suspect information was located at the scene. 6:00 PM -- Officers responded to the 79200 block of Highway I I I in reference to an adult female being detained for theft. Cecilia Rivera, 19, of Coachella was arrested for shoplifting and booked into the Indio Jail. Friday. September 30.2011 2:25 AM — Officers arrested Enrique Ramos Jr., 21, of Rancho Cordova for driving under the influence at Highway 111 and Jefferson Street. Ramos was booked into the Indio Jail. 2:45 AM — Officers arrested Monica Marina Garza, 33, of Indio for driving under the influence at Avenida Bermudas and Calle Durango. Garza was booked into the Indio Jail. 11 11 E U Ell Sgt. A. Northrup Officer C. Bloomquist Officer S. Davis CITY OF LA QUINTA Special Enforcement Team September 2011 S.E.T. TEAM Officer C. Bloomquist CITMMARV FOR THE MONTH OF.IULY 2011 Officer J. Reinbolz Officer M. Ramos Officer J. Borrego Type of Activity # of Incidents Type of Activity # of Incidents Programs 3 Search Warrant 5 Vehicle Checks/Stops 45 Probation/ Parole Search 7 Pedestrian Checks 23 Arrest Warrants Served 4 Follow-ups 61 Arrest/Filing-Felony 8 Property Value Recovered $150,000.00 Arrests/Filing- Misdemeanor 7 SIGNIFICANT ACTIVITY La Quinta SET officers served an arrest warrant in the 51800 block of Eisenhower Drive and arrested a suspect for a felony "Receiving Stolen Property" warrant. The N 554 ® warrant was related to the August theft of gate motors from the Rancho Santana gated community. La Quinta SET officers assisted the Business District Officer with the recovery of fraudulently purchased property. Officers recovered the stolen property from a residence in Culver City. La Quinta SET officers conducted a follow-up investigation of a vehicle burglary that occurred at a hotel in the 50700 block of Santa Rosa Plaza. With the assistance of Indio Station Investigations, SET officers served two property related search warrants and two parole searches in the La Quinta Cove. During the search warrants, stolen property was recovered related to the vehicle burglary. Officers also located a small quantity of narcotics and drug paraphernalia. The operation resulted in the arrest of five suspects for charges ranging from possession of stolen property to drug related charges. As part of an ongoing investigation into a series of residential burglaries, search warrants were served over a two day period at a residence on Bermuda Dunes Drive in the Bermuda Dunes Country Club and a second residence on Avenue 70 in North Shore. The investigation was coordinated by the La Quinta Police Department's Special Enforcement Team. The warrants were served with the assistance of the Sheriff's Special Enforcement Bureau, Indio Station Investigations Unit, various units from the Palm Desert Station, and personnel from other allied law enforcement agencies. During ® the service of the search warrants, officers recovered large quantities of stolen property taken during burglaries in La Quinta, Bermuda Dunes, Palm Desert, Rancho Mirage, and other communities throughout the Coachella Valley. The value of the recovered items is reported to be at least $150,000 and includes a number of distinctive art pieces, as well as a large cache of firearms. SET Officers are working with allied agencies to identify additional stolen property seized during the warrants. SET officers have identified stolen property from twenty different residential burglaries. Officers from La Quinta SET have contacted several subjects within the city of La Quinta which have resulted in numerous arrests for narcotic violations, thefts, and outstanding warrants. La Quints SET will continue their pro -active and community oriented policing efforts throughout the city which will result in more arrests of drug dealers, thieves, and career criminals in order to improve the quality of life for the residents of La Quinta. This continued hard work by La Quinta SET has contributed to keeping the crime rate in La Quinta very low when compared to surrounding cities in the Coachella Valley. 11 555 11 C CITY OF LA QUINTA Traffic Services Team Report September 2011 Motor Officer R. Wiggs SIGNIFICANT ACTIVITY The City of La Quints has seen moderate increases in the number of traffic collisions on public roadways for the year 2011. As of September 30th, there has been an increase of 14.57% for collisions on public roadways when compared to last year. When all collision activity was counted, the City of La Quinta has seen an increase of 8% for the month of September, in comparison to August. There has been an overall increase of 25.81 % in the number of Hit and Run Collisions for the current year when compared to last year. However, Hit and Run Collisions are down 33% when compared to last month. Injuries as a result of traffic collisions are also down 4.92% in comparison to last year. The City of La Quinta has seen a significant decrease in the number of bicycle involved collisions, with an overall decrease of 42.86% for the year in comparison to last year. Public roadway collision activity has been highest during the weekdays with an ® average of one collision per day. Tuesdays through Thursdays see the highest numbers N 556 of traffic collisions, while the highest collision activity occurs between the hours of 8:00 pm and midnight. Unsafe Speed accounted for the cause of 26.92% of collisions for the month of September. While other unsafe driving and unsafe starting or backing accounted for another 26.92% of collisions. As a result, La Quinta Traffic Services focus their attention toward education and enforcement of drivers who violate these traffic laws. Since it takes a significant period of time to compile data, the monthly Traffic Collision Statistics and Data Report contain only those reports which have been completed. Often times collision investigations require further investigation and are forwarded to the La Quinta Traffic Team. In keeping with all developing trends, traffic services constantly shifts its focus to meet the leading causes of collisions within the city. 11 11 557 CITY OF LA QUINTA School Resource Officer September 2011 Officer D. Alexander La Quinta Middle School Franklin Elementary School Truman Elementary School Adams Elementary School Summary ofActivity Type of Activity Number of Incidents Reports 4 Arrests 1 Business Check 0 District Attomey Filings I Traffic Stops 3 Y.A.T. Referrals 5 Home Visits 3 Follow-up Investigations 5 Vehicle Checks 4 Public Assist 15 Pedestrian Checks 17 Traffic Citations 0 .d. 558 11 SIGNIFICANT ACTIVITY La Ouinta Middle School I conducted a Presentation to all students regarding the many choices they will have to make in life. The goal was to help students understand that there are consequences in life when you make poor choices. Also to help students better understand what to expect if they have made a poor choice and get arrested. I have assisted administration on several occasions with students who have become disruptive in class. One juvenile was arrested for fighting. John Adams Elementary School I conducted a traffic collision investigation regarding a student who had been struck by a vehicle while riding her bicycle to school. Benjamin Franklin Elementary School I conducted an investigation regarding a child abuse involving a kindergarten student. ® Harry Truman Elementary School I have assisted Administration on several occasions with students who have become disruptive within the class rooms. Administration has contacted me on several occasions regarding parents who have parked and left their vehicles unattended in the loading zone and hindered the traffic flow during student drop off and pick up. Administration is currently seeking new signage to advise the parents not to leave their vehicles parked unattended in the loading zone. Traffic congestion both before school and after has continued to be a nuisance. I have continued to conduct traffic control before and after school in an attempt to alleviate the traffic congestion at La Quinta Middle School and Truman Elementary School on Park Avenue north of Avenue 50. 559 0 CJ Officer R. Smith La Quinta High School CITY OF LA QUINTA School Resource Officer Report September 2011 Summa of Activity Type of Activity Number of Incidents Criminal Reports 8 Arrests 6 Y.A.T. Referrals 4 City Park Checks 6 Vehicle Checks / Pedestrian Checks 12 / 21 Business Checks 3 County Citations 4 Public Assist 8 Investigations Follow-up 4 District Attorney Filings 2 SIGNIFICANT ACTIVITY I responded to a physical altercation on campus. One student attacked another student after being asked where he was from. The nature of the incident implies it was possibly a gang related assault. The victim suffered injuries requiring medical attention. The suspect was arrested for felony battery and was found to already be on probation for weapons possession. Investigation revealed that the male suspect was living in Coachella ® and was using a fraudulent address to qualify for admission to La Quinta schools. 560 ® I received a report that two juveniles were engaging in sexual activity at La Quinta Community Park. It was further reported that their conduct was clearly visible to the public. Investigation confirmed that the juveniles were, in fact, engaged in sex acts. Both juveniles were identified by witnesses and charges pending for lewd conduct. 11 E J .u. 561 0 ® Col. Mitchell Paige M.S. CITY OF LA QUINTA School Resource Officer Report September 2011 Officer C. Trueblood Summit H.S. Horizon Continuation School Summary of Activity Type of Activity Number of Incidents Reports 10 Arrests 10 Assist Other Departments 3 Pedestrian Checks 7 Vehicle Check 6 Area Checks 4 Traffic Citations 5 City Municipal Code Citations 10 Follow-up Investigations 1 Calls for Service 20 SIGNIFICANT ACTIVITY I arrested a 16 year old male juvenile from Summit High School and a 15 year old female juvenile from the Horizon Opportunity Program. A group of juveniles had been stopped by a motor officer for illegally crossing Highway 111 near Dune Palms. The motor officer asked that I respond since the juveniles were truant from my school site. In ® the course of my interaction with the juveniles I located approximately 7 grams of marijuana concealed on the juvenile female. The marijuana was individually packaged in k 562 ® preparation for sale. She was released to her parents at the school and charges were filed out of custody. The male juvenile was in possession of marijuana and approximately 25 "Slap Tags". He was arrested for possession of marijuana and possession of graffiti tools. The male juvenile was released to his parents at the school and charges were filed out of custody. Both juveniles are currently pending expulsion from the school district. I arrested a 17 year old male juvenile at Summit High School for possession of a dirk or dagger. The juvenile, who has gang affiliation through known associates, was in possession of a comb which had been modified to have a seven inch metal shank with a sharpened tip for a handle. The comb handle was similar to an ice pick. The juvenile ww arrested and released to his parents. Charges were filed out of custody for. This same juvenile is already facing expulsion from the school district for a separate incident. I arrested a 17 year old male juvenile in front of Summit High School for domestic battery and false imprisonment. The juvenile had physically assaulted his girlfriend and was physically restraining her against her will. The juvenile was arrested and booked into Juvenile Hall for "Domestic Battery" and "False Imprisonment'. I observed a fight in progress at Summit High School during the lunch hour. I ordered the two 17 year old male students to break up the fight. Whereas one student complied, I had to physically restrain the second student. The student being restrained broke free from my grasp and continued to physically assault the first student. As I attempted to restrain the combative student he took a fighting stance with me and was subsequently pepper sprayed and taken forcefully to the ground. He continued to resist until being placed in handcuffs by myself and security personnel. Both students were arrested for battery and the second student was charged with "resisting, delaying or obstructing a peace officer." The student who was pepper sprayed was medically cleared and released to his parents. All charges were filed out of custody. I arrested a 12 year old male juvenile at Colonel Mitchell Paige Middle School for possession of a locking blade knife and marijuana at school. The juvenile was in possession of approximately 0.5 grams of marijuana and a locking blade knife with a 3.5" long blade. The juvenile was released to his parents and charges were filed out of custody. The juvenile is facing expulsion from the school district for this incident. 563 171 Deputy Tracey Newton CITY OF LA QUINTA Business District Deputy Report September 2011 SUMMARY OF ACTIVITY Traffic Citations 2 Arrest Warrants 1 SIGNIFICANT ACTIVITY I investigated a report of a theft from a restaurant. An unknown subject removed a tip jar from a drive-thru counter, containing approximately $30.00 and fled the scene. A customer chased the subject as he fled; the suspect dropped the empty tip jar and continued running. The incident was reported after a one hour delay. I responded to investigate a theft which occurred at a retail store. A male suspect had been detained by La Quinta Police officers upon exiting the store with a shopping cart loaded with men's clothing. The suspect was found to be in possession of tools used to cut and remove antitheft tags. The total cost of the stolen items exceeded $550.00; however, the suspect had less than a dollar on his person. The suspect was booked into 41 the Indio Jail for burglary and possession of burglary tools. 564 I investigated a report of a theft at a retail store. One female adult and a female juvenile admitted to entering the store and concealing items within their purses. The female juvenile was released to the custody of her mother. The adult female was booked into the Indio Jail for shoplifting. This case will be forwarded to the Juvenile Probation Department for review and filing of the charge of shoplifting on the female juvenile. I assisted patrol with the power outage which affected a large portion of the City of La Quinta. I responded to fourteen calls for service which included alarms, suspicious people and area checks. Large retail stores were contacted and information was obtained related to a possible cooling center if the outage continued over night. I was assigned to conduct a follow-up investigation of a fraud which occurred at a local retail store. Information was obtained which led to the identification of a suspect and it was learned she was in custody at Culver City Jail for a similar crime. An arrest warrant was obtained and the suspect was placed into custody by the La Quinta Police Department. Statements made by the suspect lead to the recovery and return of a majority of the property to the store. Additional follow up will be conducted on the suspect's financial records. I investigated a theft at a retail business. The suspect fled the area prior to my arrival. Information was gathered and the suspect was identified through a photo line-up. is Additional follow-up will be conducted in determining the location of the suspect. I received information that the suspect in a cloned credit card crime was at a Palm Desert business. Palm Desert Police responded to the store, but the suspect had fled the area prior to their arrival. I broadcast a description of the suspect's vehicle and the direction of travel. The vehicle was located and stopped on eastbound Hwy 111 in the City of Indian Wells and the suspect was taken into custody. I located over twenty fraudulently purchased gift cards and fraudulent embossed credit cards in the suspect's vehicle. . Numerous receipts from various businesses from Phoenix, Arizona to Riverside, California were also found in the vehicle. A laptop, along with a credit card machine was also located. The suspect admitted to purchasing about forty credit card identities and using the information to purchase items. Additional follow up and a search warrant will be obtained to collect evidence on the suspect's laptop and thumb drives. E I investigated an attempted theft which occurred at a retail business. The suspect fled the scene after being approached by store security. While arguing with security, the suspect dropped her wallet as she fled in her vehicle. A second individual, who had arrived with the suspect, remained at the scene, was interviewed, and released pending additional follow-up. A search of the suspect's wallet located several items of illegal drug paraphernalia. Investigation continues in an effort to locate the suspect. w 565 LJ • C.S.O. P. Curia CITY OF LA QUINTA Business District Community Service Officer September 2011 SIGNIFICANT ACTIVITY I participated in Costco's annual Safety Week Program for their employees. The focus of the event related to the safety and well being of employee's children. The La Quinta Police Department provided Child Identification Kits in addition to other child related promotional items. McGruff the crime fighting dog made an appearance and several of the employees and their children had their photograph taken the well known crime fighting canine. I facilitated a crime prevention business meeting for the Old Town, Main Street, second floor tenants. Paul Hess, Emergency Manager, presented his "PREP" program and Officer Tom Fowler addressed Crime Prevention principles for the business community. I participated in National Day for Kids event sponsored by the Boys and Girls Club of La Quinta. Age appropriate crime prevention and safety items were distributed, McGruff the crime ® dog participated and the kids had an opportunity to view the inside of a police car. 566 0 11 CITY OF LA QUINTA Community Service Officer Report September 2011 C.S.O. Artesia Diaz C.S.O. Melinda Verdugo C.S.O. Bridget Delaney Summary of Activity Type of Activi Number of Incidents Bur lary Investigations 16 Grand Theft Reports 3 PettyTheft Reports 6 Vandalism/Malicious Mischief Reports 7 Traffic Collision Response 26 Vehicle Code or Parking Citations 31 Abandoned Vehicles TaggedNVarning 4 Towed Vehicles 4 Lost or Found Property Reports 2 Stolen Vehicle Report 0 Custodial / Non -Custodial Transport 6 Miscellaneous Calls 109 567 0 Danese Maldonado Volunteer Coordinator CITY OF LA QUINTA Citizens On Patrol Community Policing Office Monthly Volunteer Report September 2011 Summary of Activitv Communi PolicingOffice Number Citizens On Patrol Number Monthly Volunteer Hours 177 Neighborhood Patrol 83 Hours Y.T.D. 1,640 Business Checks 159 Hours 4/03 to Present 21,664 Training Hours 0 CPO Monthly Visits 81 Vacation Checks 89 CPO Y.T.D. Visits 820 Community Events 1 CPO Visits 4/03 to Present 18,091 Patrol Hours 158 Y.T.D. Patrol Hours 965 Hours 7/06 to Present 1 7,137 CA rate for value received for volunteers is $16.24 - 2010 totals to May = $16,264 savings. Total savings since 2003 = $379,431. CA rate for value received changed and is now $23.29 - 2011 totals = $58,398.00 We are excited to to report that our total savings since 2003 = $511,355.00 We currently have 12 active office volunteers who staff and maintain the Community Policing Office in Old Town. These volunteers do a variety of data entry functions as well as assisting community members who enter the office. We have recently begun to provide office assistance on furlough days for the Business District Receptionist. We currently have 10 Citizen on Patrol volunteers serving our community. Three of our isCOP volunteers are out of the area and are inactive for the summer season. At the request of the Code Compliance Department we have started a special patrol emphasis for unlicensed vehicles, expired license plates and inoperable vehicles. COP volunteers have been assisting with traffic and crowd direction at La Quinta High School football games. Department Report: 0 LA Ul TA P,@LICL Served by the Pverside C:ourfty Sherifs Depart Crime Statistics Summary August -- 2011 0 Prepared for El 569 11 u CITY OF LA QUINTA Crime Comparison -• August CRIME August August YTD 2011 YTD 2010 2011 2010 AGGRAVATED ASSAULTS 5 6 44 34 BURGLARY 35 32 305 308 BURGLARY -VEHICLE 23. 12 190 123 DOMESTIC VIOLENCE 10 19 118 135 HOMICIDE 0 0 1 1 NARCOTICS VIOLATIONS 12 21 146 167 ROBBERY 1 1 26 13 ROBBERY - CAR JACKING 0 0 1 0 SEX CRIME FELONY 3 4 21 30 SEX CRIME MISDEMEANOR 2 0 7 3 SIMPLE ASSAULTS 9 12 70 51 THEFT 64 39 459 465 VEHICLE THEFT 5 4 37 43 CITY OF LA QUINTA Average Response Time August 2011 TYPE OF CALL RESPONSE TIME (MINUTES) NUMBER OF INCIDENTS EMERGENCY 5.72 5 ROUTINE 8.51 863 ` Data from Riverside Co. Sheriffs Department Data Warehouse, Average Response Time Report. " 570 0 Crime Distribution Table Aug-1 1 % of Total Au -10 % of Total AGGRAVATED ASSAULTS 5 2.96% 6 4.00% BURGLARY 35 20.71% 32 21.33% BURGLARY - VEHICLE 23 13.61% 12 8.00% DOMESTIC VIOLENCE 10 5.92% 19 12.67% HOMICIDE 0 0.00% 0 0.00% NARCOTICS VIOLATIONS 12 7.10% 21 14.00% ROBBERY 1 0.59% 1 0.67% ROBBERY - CAR JACKING 0 0.00% 0 0.00% SEX CRIME FELONY 3 1.78% 4 2.67% SEX CRIME MISDEMEANOR 2 1.18% 0 0.00% SIMPLE ASSAULTS 9 5.33% 12 8.00% THEFT 64 37.87% 39 26.00% VEHICLE THEFT 5 2.96% 4 2.67% Total 169 97.04% 150 96.00% CITY OF LA QUINTA August 2011 Crime Distribution 64 70 60 50 35 40 30 20 5 5 10 11 oil owl 0 D DC) W c W <c < ppO > > S�S < OS 3 rp Dy r Cam' Zv`Ti n yO W nm T� On Cr-'a a C=y1 zp zj3 m> z D> A m h] y 4 571 0 El C Mouth to Mouth Crime Comparison August m � - fl August 2011 50 OAugus12010 40 30 20 10 0Am c� as a o ma mo 3 mm � � rz ac m a on' �m o� mx a3 c-o -a r y� a om ♦�f♦f�f�' _' Year to Date Crime Comparison August soo 4so 400 11 YTD 2011 350 300 250 0 YTD 2010 200 150 100 50 0. a 572 E E Month to Month Calls for Service Comparison August 2011 O Aug-11 ❑Aug-10 4,000 2,0352,220 1712,00046 0I—OFt f m Total Non-Crirninal Crimnal Year to Date Calls for Service Comparison January -- August � YTD 2011 0 YTD 2010 30,000 20,000 10,000 Is 0 Total Non -Criminal Criminal 17,75`�r0,275 9,8 90,sr�., , ° 7,865 � " 573 Department Report1 D City of La Quinta Fire Department Quarterly Report August 1 through September 30, 2011 Presented by: Pete Blakemore Battalion Chief K 574 RNERSM COUN 1Y FIRE DEPARTAAEM IN COOPERATION WITH THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION John R. Hawkins - Fire Chief 210 West San Jacinto Avenue - Perris, CA 92570 (951) 940-6900 - www.rvcfire.org PROUDLY SERVING THE UNINCORPORATED AREAS October 11, 2011 OF RIVERSIDE COUNTY AND THE CITIES OF: Honorable Mayor Adolph and BANNING Members of the City Council City of La Quinta BEAUMONT P.O. Box 1504 CALIMESA La Quinta, CA 92253 CANYON LAKE Ref: Quarterly Report COACHELLA DESERT HOT SPRINGS It is my pleasure to provide you with the third Quarterly Fire Department Report for 2011. This report summarizes activities and responses made by the Riverside County Fire EASTVALE Department within the City of La Quinta. INDIAN WELL5 From July 1 to September 30, 2011, units responded to a total of 666 calls for service within INDIO the City of La Quinta. These responses are broken down as follows: JURUPAVALLEY LAKE ELSINORE • Medical Aids 474 • False Alarms 65 LA QUINTA • Structure Fires 7 MENIFEE • Wildland Fires 1 MORENO VALLEY • Rescues (accidents, entrapments) 31 • Other Fires (vehicle, refuse, etc.) 17 PALM DESERT • Public Service Assists 57 PERRIS (Non -emergency assistance) RANCHO MIRAGE • Fire Menace Standby 14 (Fuel spill, gas leak etc.) RuBlDoux CSD SAN JACINTO By comparison, there were a total 673 calls for service during the same period of time in TEMECULA 2010. This equates to a decrease of approximately 1 % in calls for service. WILDOMAR Below is a summary of various activities that occurred in the City during the second quarter of 2011. BOARD OF • SPECIAL EVENTS SUPERVISORS: BOB BUSTER • July 2, 2011- four La Quinta Fire Explorers completed the Reserve Firefighter DISTRICT 1 bridge academy at the Clark Training Center in Riverside, Ca. JOHN TAVAGLIONE DISTRICT 2 • August 26, 2011 - La Quinta Firefighters conducted fire extinguisher training to JEFF STONE staff at the Desert Sands Unified School District DISTRICT 3 JOHN BENOIT • Sept 11, 2011 - La Quinta Firefighters attended the 10" anniversary of DISTRICT 4 September 11 attacks on the US at the Civic Park MARION ASHLEY DISTRICT 5 .i� 575 La Quinta Firefighters advancing on a burning vehicle on Miles Ave. La Quinta Firefighters providing patient care on a traffic collision on Hwy 111 • FIRE PREVENTION / EDUCATION • July 1, 2011 — California residents are required to have a functioning carbon monoxide detector (CO) in all dwellings in accordance with Senate Bill 183. La Quinta Firefighters have been busy providing education and training to the community on this new regulation. • EMERGENCY OPERATIONS • July 12, 2011 — Single family dwelling fire 48000 block of Via Vallarta (Rancho La Quinta Country Club). Fire confined to the kitchen island. Approximate loss of $ 2000 and a save of $ 750000. One civilian contract worked suffered major burns to the body and was treated by La Quinta paramedics before transported to the burn center. • August 25, 2011 — Multi vehicle traffic collision at Hwy 111 and La Quinta Center Dr. All involved parties were treated by La Quinta paramedics with non -life threatening injuries. September 8, 2011 — An electrical outage in the Southern California prompted the activation of several Emergency Operations Centers (EOCs). The EOC in the city as well as the County EOC were activated in response to provide coordination of Public Safety efforts during this outage. Additional resources from the western portion of the county were pre -positioned into the Coachella Valley to ensure adequate fire response capabilities were met. Respectfully submitted, John Hawkins County Fire Chief By: Pete Blakemore Battalion Chief 516 La Quinta City Fire Responses Quarterly Totals iical Emergencies o False Alarms oStructure Fire oWildland Fires o Rescues oOther Fires oPublic Service Assists oFire Menace Standby July August September Totals Medical Emergencies 151 171 152 474 False Alarms 10 28 27 65 Structure Fire 3 3 1 7 Wildland Fires 1 0 0 1 Rescues 8 10 13 31 Other Fires 5 1 8 1 4 1 17 Public Service Assists 16 27 14 57 Fire Menace Standby 8 1 3 1 3 1 14 TOTALS 202 1 260 1 214 1 666 511 La Quinta City Fire Responses Quarterly Totals Quarterly Comparisons ❑2010 o2011 'J�'0oa d/s sf�4 ZZ PCs .m9/d q etc; �Os Of��^ A46/ rio TP ese a s 2; a c0"9s % a6L Third Quarter 2010 2011 Medical Emergencies 494 474 False Alarms 73 65 Structure Fire 5 7 Wildland Fires 7 1 Rescues 26 31 Other Fires 19 17 Public Service Assists 34 57 Fire Menace Standby 15 14 TOTALSI 573 555 10/1 v2m t 5 7 O O �� k� °� © © J� IL 2 ° " N - g k°. 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