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2011 11 01 CC MinutesLA QUINTA CITY COUNCIL MINUTES NOVEMBER 1, 2011 A regular meeting of the La Quinta City Council was called to order. at the hour of 4:00 p.m. by Mayor Adolph. PRESENT: Council Members Evans, Franklin, Henderson, Mayor Adolph ABSENT: Council Member Sniff MOTION - It was moved by Council Members Evans /Franklin to excuse the absence of Council Member Sniff from the meeting. Motion carried unanimously. Mayor Adolph led the audience in the Pledge of Allegiance. PUBLIC COMMENT Mark Moran, 53545 Avenida Cortez, thanked the City Council Members individually for attending the memorial service for his wife Lucia; thanked Council Member Franklin for opening her house for the wake; and stated Lucia would have loved both events. CONFIRMATION OF AGENDA - Confirmed - None PRESENTATIONS - None WRITTEN COMMUNICATIONS - None APPROVAL OF MINUTES MOTION - It was moved by Council Members Franklin /Henderson to approve the City Council Minutes of October 18, 2011, as submitted. Motion carried unanimously. CONSENT CALENDAR City Council Minutes 2 November 1, 2011 1. APPROVAL OF DEMAND REGISTER DATED NOVEMBER 1, 2011 2. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE ONSITE IMPROVEMENTS FOR PARCEL MAP 35900, ARNOLD PALMER OFFICE BUILDINGS, DAVID CHAPMAN INVESTMENTS, LLC (RESOLUTION NO. 2011 -091) 3. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE OFFSITE IMPROVEMENTS FOR PARCEL MAP 35900, ARNOLD PALMER OFFICE BUILDINGS, DAVID CHAPMAN INVESTMENTS, LLC (RESOLUTION NO. 2011 -092) 4. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE ONSITE IMPROVEMENTS FOR PARCEL MAP 32891, DAVID CHAPMAN, TRADITION CLUB ASSOCIATES, LLC (RESOLUTION NO. 2011 - 093) 5. ACCEPTANCE OF ONSITE IMPROVEMENTS 'ASSOCIATED WITH TRACT MAP 34243, PASATIEMPO 6. ACCEPTANCE OF OFFSITE IMPROVEMENTS ASSOCIATED WITH TRACT MAP 34243, PASATIEMPO 7. APPROVAL OF SECOND READING AND ADOPTION OF ORDINANCE NO. 493 AMENDING CHAPTER 8.70 OF THE MUNICIPAL CODE RELATING TO STORMWATER MANAGEMENT AND DISCHARGE CONTROLS S. APPROVAL TO APPROPRIATE FUNDING AND APPROVE THE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE (PS &E) OF PROBABLE CONSTRUCTION COST AND AUTHORIZATION TO ADVERTISE FOR BID THE AVENUE 50 PAVEMENT RECONSTRUCTION IMPROVEMENTS, PROJECT NUMBER 2011 -11 9. APPROVAL TO EXCUSE INVESTMENT ADVISORY BOARD MEMBER KURT MORTENSON FROM THE NOVEMBER 9, 2011 INVESTMENT ADVISORY BOARD MEETING MOTION — It was moved by Council Members Franklin /Evans to approve the Consent Calendar as recommended and with Item Nos. 2, 3, and 4 being approved by RESOLUTION NOS. 2011 -091 through 2011 -093 respectively. Motion carried unanimously. BUSINESS SESSION City Council Minutes 3 November 1, 2011 1. CONSIDERATION OF CHAMBER OF COMMERCE REQUEST TO EXTEND LEASE OF LIBRARY SPACE Manager Casillas presented the staff report. City Attorney Jenson announced Council Members must disclose any memberships with the Chamber of Commerce. Council Member Evans stated her employer, JFK Memorial Hospital, is a member of the Chamber of Commerce and is the appointed representative. Council Member Franklin and Mayor Adolph disclosed their memberships with the Chamber of Commerce. Mayor Adolph asked if there are any foreseeable plans for the rental space at the library. Marketing /Economic Development Manager Casillas stated staff consulted with Community Services Director Hylton who reported there are no conflicts with continued library operations and that the rented space would be utilized if it were available. Council Member Henderson noted the Chamber is requesting a three -year lease; requested a written action plan from the Chamber of Commerce regarding moving forward with obtaining a permanent building. Mark Moran, President Elect, Chamber of Commerce, explained a loan is unrealistic but there could be an opportunity to lease space, particularly on Highway 1 1 1; stated the Chamber does not want to lose their tie with the downtown area and recognized both the Highway 111 and downtown corridors are important; and further stated constructing a building is not feasible for the next three years due to the economy. Council Member Henderson agreed with comments made by Mr. Moran; and stated there is a need to have a more definitive plan than what was stated in the letter. Mr. Moran stated this subject is discussed at almost every Board meeting and agreed with comments made by Council Member Henderson. Council Member Evans stated in recognizing the financial status of the economy, it is hard to find a more affordable cost of the current charge of $16,000 per year for rent and utilities; recognized the positive outreach to the business community and provide a value for the membership; and conveyed her support for a three -year lease. City Council Minutes 4 November 1, 2011 Council Member Franklin conveyed her agreement with the comments made; stated the Chamber would love to have their own building but it is not possible at this time; the Chamber has done a tremendous job staying viable in the community; and requested the Chamber establish a capital campaign fund for the construction of a building. Mr. Moran stated a capital fund has already been established; and stated the Chamber is grateful for the opportunity to utilize space at the library while they plan for a building of their own. Mayor Adolph conveyed his agreement with the comments made by Mr. Moran; stated the next two years will provide security while pursuing a building fundraiser; and further stated that establishing a location on Highway 111 rather than in the downtown area would be more beneficial to the Chamber of Commerce. Mr. Moran stated the Chamber wishes to ideally have representation on both Highway 111 and the downtown area. " Mayor Adolph stated the local businesses are financially challenged to continue membership with the Chamber of Commerce due to the current economy; and further stated the Chamber is a .vital organization in the City of La Quinta. ` ' MOTION - It was moved by Council Members Franklin /Evans to approve a three -year extension to the Lease Agreement between the City of La Quinta and the La Quinta Chamber of Commerce for office space within the La Quinta Public Library, and authorize the City Manager to execute the Lease Agreement, subject to review and approval by the City Attorney. Motion carried unanimously. STUDY SESSION - None REPORTS AND INFORMATIONAL ITEMS Palm Springs Desert Resort Communities Convention & Visitors Authority (CVA) - Council Member Evans reported the CVA has approved to reselect the current Chair and Vice Chair for the next year; received an informational presentation from Supervisor Benoit's office regarding an energy fee; and announced a meeting will be held this week in Riverside to review the energy fee. City Council Minutes 5 November 1, 2011 National League of Cities — Council Member Henderson reported the Board had an opportunity to meet at the White House, but did not attend due to time and financial constraints. Council Member Henderson stated she will be attending the NLC Annual Conference in Phoenix next week, where she will attend her last Board meeting. She also stated that her term as a Board Member will conclude at the conference and conveyed her appreciation for the opportunity and experience of serving on the Board. California Redevelopment Association (CRA) — Council Member Henderson reported she attended the Southern Regional Conference for the CRA held in Anaheim, and met Interim Redevelopment Director Jim Kennedy; and addressed a decision made by the Controller's office on the 272 appeals requested. City Attorney Jenson stated there was a Department of Finance determination on October 15, 2011 and are awaiting a determination on the appeal. Sunline Transit Agency / Sunline Services Group — Mayor Adolph reported an application for the change of ownership for American Cab and many heated discussions have been held regarding the lack of information exchange; and the Board recommendation was to drop the American Cab company altogether and replace it with a new cab company, which will be considered at the Board meeting on December 2, 2011. All other reports were noted and filed. DEPARTMENT REPORTS City Attorney Jenson announced the California Supreme Court will hear oral arguments next week and will be broadcasted on the internet. w w x x ■ • ■ ■ ■ • r ■ ■ Council Member Henderson announced the next League of California Cities, Riverside County Division meeting will be held on Monday, November 7, 2011, at the City of Beaumont, which is celebrating their 100' anniversary of incorporation. MAYOR AND COUNCIL MEMBERS' ITEMS City Council Minutes 6 November 1, 2011 Mayor Adolph stated Supervisor Benoit inquired on the situation of the City of La Quints regarding the Fred Waring Drive street improvement project. Mayor Adolph informed Supervisor Benoit the City is awaiting for the County to proceed with the project and confirmed the City is not holding the project from moving forward. Mayor Adolph conveyed his disappointment with Supervisor Benoit's inquiry and was unsure where he received his information on the City's status. Council Member Evans asked if a copy of the department report regarding an update of the Fred Waring Drive street improvement was provided to Ms. Isen. City Manager Genovese stated the report was emailed to Ms. Isen along with an invitation to attend the Council meeting today. The Council recessed to the Redevelopment Agency meeting, Housing Authority meeting, joint City Council /Boards & Commissions meetings, and until 7:00 p.m. 7:00 P.M. Council Member Franklin was absent from the public hearing. PUBLIC COMMENT - None - None PUBLIC HEARINGS 1. CONTINUED PUBLIC HEARING TO CONSIDER A RESOLUTION ADDING CERTAIN ALTERNATIVE CONDITIONS OF APPROVAL TO FOUR TRACT MAPS ALLOWING THE DESIGN AND CONSTRUCTION OF RAISED MEDIANS IN LIEU OF TRAFFIC SIGNALS FOR TRACT MAPS 25500 -4; 28603 -1, 28838 -1, AND 29147 -1, KSL LAND CORPORATION, AND APPROVING A CASH PAYMENT FOR REMAINING OFFSITE IMPROVEMENTS ASSOCIATED WITH TRACT MAP 28960 City Attorney Jenson announced for the record Council Member Franklin had already identified her conflict of interest due to the proximity of her residence to the project previously, and Mayor Adolph had received a letter City Council Minutes 7 November 1, 2011 from Bruce Cathcart, Real Estate Consultant, declaring Mayor Adolph is no longer disqualified from participating in this matter. Public Works Director Jonasson presented the staff report. Council Member Henderson asked if staff would have enough time to prepare for a continued public hearing on December 6, 2011. Public Works Director Jonasson explained the December 6 meeting would be the earliest staff could be ready to present this item after completion of the traffic study. Council Member Henderson asked if there has been ongoing communication with the residents at PGA West. Public Works Director Jonasson explained the residents are being kept abreast of the progress of this item. Council Member Henderson asked if staff is recommending continuing the public hearing to December 6 or 20, 2011. Public Works Director Jonasson stated staff would prefer continuing the public hearing to December 20. The Mayor declared the PUBLIC HEARING OPEN at 7:06 p.m. Jon Rodrigue, 2240 Encinitas Blvd, D -449, Encinitas, KSL Land Corporation, requested the continuance of the public hearing to complete the traffic study; stated KSL Land Corporation has met with the resident groups, and requested the Council schedule the public hearing for December 6 as many residents will be busy with the holidays, and conveyed concern of this matter being pushed into January 2012 if scheduled for December 20 due to the holidays. Council Member Evans stated the staff report indicates the study will be completed at the end of November which will provide one week to communicate with the residents and meet the December 6 continued public hearing; and further stated the developer has control of preparing for the December 6, 2011 meeting. Mr. Rodrigue stated he is unsure where it was indicated that the study would be completed at the end of November, and stated the study will be completed within the next 10 days. Public Works Director Jonasson explained the timeframe was indicated so that all comments could be addressed by the end of November in preparation for the December 6, 2011 Council meeting. Council Member Henderson stated it will be a challenge to meet the December 6, 2011 meeting deadline because of the short time frame to meet with the homeowners, but is willing to work with that schedule; and City Council Minutes 8 November 1, 2011 highly recommended KSL Land Corporation meet with the homeowners in preparation with the December 6, 2011 meeting. Mr. Rodrigue agreed with comments made by Council Member Henderson, and stated KSL Land Corporation has already had preliminary discussions with. the Madison Committee which represents more than 600 residents and is discussing the coordination of meeting with all of the residents at one time. There being no additional requests to speak, the Mayor continued the PUBLIC HEARING to December 6, 2011. MOTION - It was moved by Council Members Henderson /Evans to continue the public hearing to the December 6, 2011 City Council meeting at 7:00 p.m. Motion carried unanimously. ADJOURNMENT There being no further business, it was moved by Council Members Henderson /Evans to adjourn. Motion carried unanimously. Respectful submitted, VERONICA J. NTECINO, City Clerk City of La Quinta, California